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2011 11 15 CCea# 44Qdja City Council agendas and staff reports are available on the City's web page: www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, NOVEMBER 15, 2011 at 4:00 P.M. Beginning Resolution No. 2011-094 Ordinance No. 494 CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. The City Council will recess to Closed Session at the conclusion of the open session portion of this meeting. 1. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, THOMAS P. GENOVESE, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF CERTAIN REAL PROPERTY IDENTIFIED AS APN 600-020-028. PROPERTY OWNER /NEGOTIATOR: CENTRE OF LA QUINTA PARTNERS, LLC/ GARY COLLISTER 001 CITY COUNCIL AGENDA 1 NOVEMBER 15, 2011 2. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION — INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c) (ONE MATTER) PLEDGE OF ALLEGIANCE CONFIRMATION OF AGENDA PRESENTATIONS — NONE WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF THE REGULAR CITY COUNCIL MEETING OF NOVEMBER 1, 2011 2. APPROVAL OF MINUTES OF THE JOINT CITY COUNCIL / BOARDS, COMMISSIONS AND COMMITTEES MEETING OF NOVEMBER 1, 2011 CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED NOVEMBER 15, 2011 2. RECEIVE AND FILE TREASURER'S REPORT DATED SEPTEMBER 30, 2011 3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED SEPTEMBER 30. 2011 4. ACCEPTANCE OF A CASH DONATION FROM WALMART FOR THE "SHOP WITH A COP" PROGRAM 5. APPROVAL TO AWARD A CONTRACT TO UNITED STATES POOLS FOR FRITZ BURNS POOL REPAIRS 6. APPROVAL OF ANNUAL DISTRICT INFORMATION SHEET FOR THE CITY OF LA QUINTA ASSESSMENT DISTRICT NO. 97-1 FOR THE FISCAL YEAR END JUNE 30, 2011 002 CITY COUNCIL AGENDA 2 NOVEMBER 15, 2011 7. APPROVAL OF ANNUAL CONTINUING DISCLOSURE FOR THE CITY OF LA QUINTA 2001-1 ASSESSMENT DISTRICT FOR FISCAL YEAR END JUNE 30, 2011 8. APPROVAL TO DIRECT STAFF TO SET A PUBLIC HEARING FOR DECEMBER 20, 2011 TO CONSIDER THE VACATION OF A ± 535 SQUARE FOOT PORTION OF EISENHOWER DRIVE / AVENIDA MONTEZUMA 9. ACCEPTANCE OF HIGHWAY 111 UTILITY UNDERGROUNDING BETWEEN DUNE PALMS AND DEPOT DRIVE, PROJECT NO. 2009-14 10. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR TRACT MAP 32742, FOUR SEASONS, MONTERRA HOLDINGS, LLC 11. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE OFFSITE IMPROVEMENTS FOR TRACT MAP 32742, FOUR SEASONS, MONTERRA HOLDINGS, LLC 12. APPROVAL OF AN APPROPRIATION FOR CAPITAL PROJECTS FROM THE PROCEEDS OF THE 2011 FINANCING AUTHORITY AND 2011 REDEVELOPMENT AGENCY BOND ISSUES BUSINESS SESSION 1. CONSIDERATION OF APPOINTMENTS TO THE BUILDING AND CONSTRUCTION APPEALS BOARD, HISTORIC PRESERVATION COMMISSION, AND HOUSING COMMISSION A. MINUTE ORDER ACTION 2. CONSIDERATION OF AN ORDINANCE AMENDING TITLE 2 OF THE MUNICIPAL CODE TO REPEAL CHAPTER 2.75, CULTURAL ARTS COMMISSION AND AMEND CHAPTER 2.95, COMMUNITY SERVICES COMMISSION A. TAKE UP ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING B. INTRODUCE ORDINANCE NUMBER 494 ON FIRST READING STUDY SESSION - NONE REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. BOB HOPE CLASSIC FUND DISTRIBUTION COMMITTEE (FRANKLIN) 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 003 CITY COUNCIL AGENDA 3 NOVEMBER 15, 2011 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (ADOLPH) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 8. C.V. MOUNTAINS CONSERVANCY (FRANKLIN) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN) 11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 12. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (EVANS) 14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (ROBERT TEAL) 15. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 17. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS B. RETAIL AND CONSUMER TRENDS FIELD VISITS 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR 4. BUILDING & SAFETY DEPARTMENT REPORT FOR OCTOBER 2011 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR OCTOBER 2011 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT FOR OCTOBER 2011 S. PUBLIC WORKS DEPARTMENT REPORT FOR OCTOBER 2011 9. POLICE DEPARTMENT REPORT FOR OCTOBER 2011 10. FIRE DEPARTMENT QUARTERLY REPORT - NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE PUBLIC HEARINGS - NONE NO PUBLIC HEARINGS ARE SCHEDULED, THEREFORE, THE CITY COUNCIL WILL ADJOURN AT THE CONCLUSION OF THE CLOSED SESSION AND NOT RECONVENE AT 7:00 P.M. UNLESS THERE ARE ITEMS FROM THE AFTERNOON SESSION THAT HAVE NOT BEEN CONSIDERED RECESS TO CLOSED SESSION CITY COUNCIL AGENDA 4 NOVEMBER.15, 2011 ADJOURNMENT The next regular meeting of the City Council will be held on December 6, 2011 commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of November 15, 2011, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on November 9, 2011. DATED: November 9, 2011 VERONICA J. NTECINO, City Clerk City of La Quinta, California Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777-7103. A one (1) week notice is required. • If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. N 005 CITY COUNCIL AGENDA 5 NOVEMBER 15, 2011 COUNCIL/RDA MEETING DATE: November 15, 2011 ITEM TITLE: Approval of Demand Register Dated November 15, 2011 RECOMMENDATION: Approve Demand Register Dated November 15, 2011 BACKGROUND: Prepaid Warrants: 93847 - 93873) 93874 - 93893) Voids) Wire Transfers) P/R 36473 - 36482) P/R Tax Transfers) Payable Warrants: 93894 - 93986) FISCAL IMPLICATIONS: Demand of Cash -City Demand of Cash -RDA Demand of Cash - HA Comm Lend of Cash - HA John M. Falconer, Finance Director 164,063.29 91,931.31 0.00 379,057.80 210,314.11 58,284.59 616,715.85 $1,520,366.95 $1,497,475.90 $22,891.05 $0.00 $204.78 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING .N-I 007 CITY OF LA QUINTA BANK TRANSACTIONS 10/26/11-11/8/11 10/27/11 WIRE TRANSFER - PERS $53,130.16 10/28/11 WIRE TRANSFER - ICMA $10,783.09 10/28/11 WIRE TRANSFER -LQCEA $145.00 11/1/11 WIRE TRANSFER -PERS $2,666.32 11/1/11 WIRE TRANSFER -TASC $988.37 11/2111 WIRE TRANSFER - PERS $104,717.47 11/2111 WIRE TRANSFER -PERS $57.01 11/4/11 WIRE TRANSFER -PERS $4,053.76 11/7111 WIRE TRANSFER - LANDMARK $202,516.62 TOTAL WIRE TRANSFER OUT $379,057.80 O w I W a 0 r - , QNZ � W rWwOi U S Q +qa i d �rz � LLa � W 2 r07 lf1 Cl (O O O O O O O MMOONbO O O e lOM rl IO �vw ov"mfO fOl0 O O O O VM W ur WZ 1 Oe b N N o o b b o o Oblll f�N O)NMPVeb Ill P P m 0I bO b 20 1 M -, .� O e e e N N bMPM�tM Mf�ONNOf b O o M M MM �t UO N r N M- M M .� M L Q I M M P M M 1 � M 1 � O r � N � � � � 1 N O rl w r a q Jk M W W Mc M, t Y J J J J J J J J J U Y a Q 6 6 6 Q a a Q w r r r r r r r r r r 0 0 0 0 o r o 0 r U 1 C r r r a r r r N r O r r N 0 0: S 0 U 0: r 0 0 Q 0 0 0 J 0: 0 K J X. 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Zz Oo Oft OZ u I>� it r1 025 V _ 5 Cis M OF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: November 15, 2011 BUSINESS SESSION: _ ITEM TITLE: Receive and File Transmittal of CONSENT CALENDAR: Treasurer's Report dated September 2011 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Receive and File. BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated September 2011 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1/1/86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. JRespU YV" l l/y�submitted, John M. Falconer, Finance Director Approad for suss' by: Thomas P. Genovese, City Manager Attachment: 1. Treasurer's Report, City of La Quinta -.a,: 026 'ATTACHMENT1 IO � N i 11 I MEMORANDUM TO: La Quints City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for September 30, 2011 DATE: October 31, 2011 Attached is the Treasurer's Report for the month ending September, 2011. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Be innin Purchased Notes Sold/Matured Other Entlin Chan e LAIF Interest bearing active bank deposit $ 17,978,745 15,007,114 $ 4,100,000 24,507,501 $ (4,751,472) $ (48,528) $ 17,278,745 (700,000) Certificates of Deposit 724,000 39,514,615 24,507,501 US Treasuries US Gov't Sponsored Enterprises 58,947,722 19,997,371 14,000,000 15,000,000 (2) 1,473 724,000 72,949,195 p 14.001,473 Commercial Paper 4,997,433 (2) (2) (20,000,000) (5,000,000) (2,046) 2,567 14,995,325 (5,002,046) Corporate Notes 10,024,534 (2) (5,000,000) (8,782) 0 5,015,752 (4,997.433) (5,008,782) Mutual Funds. Subtotal 45,258,832 $ 172,935,751 1 28,491,224 16,767,608 28,491,224 $ 57,607,501 $ 34,751,472 $ 28,546,540 $ 167,245,240 $ 5,690,511 Cash $ 9,976,528 1 8 3 $ 9,726,750 $ 249,778 $ 9,726,750 Total $ 162,912,279 $ 57,607,501 $ 44,478,222 $ 28,546,540 $ 167,495,018 $ 15,417,261 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quints, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quints used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly CustodianReport to determine the fair market value of investments at month end. John M. Falconer � tl Finance Director/Treasurer Date Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. 027 Treasurer's Commentary For the Month of September 2011 Cash Balances - The portfolio size decreased million. The major reasons for the decrease h semi-annual debt service costs and $2.44 mill capital improvement expenditures were $64( $1.37 million spent on property in the Village. Investment Activity - The investment activ twenty two (22) days from the prior month t Treasurer follows a buy and hold investment in the month of September totaling $29 mi totaling $30 million. The sweep account ei September and the bank fees for the month v $1,596 in real savings. Portfolio Performance - The overall portfolio the prior month ending at .39% for the moi The portfolio yield should continue to stay at year, the portfolio was yielding .51 % which i Looking Ahead In the short term, the Treasurer will be commercial paper. by $15.4 million to end the month at $167.5 i cash during the month were $11.9 million in on in capital improvement project costs. Major 1,830 spent on the Adams Street Bridge, and resulted in an average maturity increase of end the month of September at 124 days. The olicy with five (5) investment purchases made on and the maturity of three (3) investments ied $13 in interest income for the month of :re $ 1,609 which resulted in a net decrease of ,formance was one (1) basis point higher than , with the pooled cash investments at .58%. ese levels for the near future. At this time last scts the current interest rate environment. in LAIF and may look at short term 028 3 E E E E d s a Cc N W 3 E N g E N a E Q C O d C d d c d = d C d C d C d C d C Z oC Z Z Z Z Z Z Z X� W N j C O @ jS( 0 N a =E � oo n . a $ a° Eq 8 «� O c c a @ o y3 LLo m U ❑ ❑ N N n O y C N N QQ d Qr J A E a N d d d a d T T 9 C f0 C O C O ❑ 0 y y 8C ry yCp d n O OO. >❑ F+ O O E N r O O O O O O O O d W d O O C ELA 0 m N O a > o .« = N N w ai w vi OOi .n o O 0 O 0 O 0 4 9 J voi voi o 0 0 0 w w E 6666 0 0 0 06 0000. 0000. 0 0 0 0 00 0 0 o0000 10000 00 c O n �n o0000 o a n = 00000 O m YI m L6.6 m O LL= Q J yO m VWI m .m. .r.. N N e m tD N O O d ❑ 0 0 0 0 N 0 O 0 0 00 O ate' 0 O o a Q O O OI ' N O O O yj M N m W O O N 0 N W m 0 0 N 000, o 000 o o 0 0 o 0 0 o 0 O O O o N O o O O O O LL '4 m O M O O o 0 o ' 0 0 N 0 00 m o 0 N Q ' M N N N O O OO 0 W a r y E O `0 '6 L d E E y c N T d `O N E LL N N V E id'i YS L L 5. d$ Z m LL O N NNN d 6 C LL 5 d @ $ ¢'c c La Oo woo d M C c@ W Crl O m v d LL u m S@ v m @ N a E�o Q OU .6d m @ m 2 Q@ m LL c a a 3 5 d Z O V Y O� O J « 3 N U N C! O v N @W O r Z h LL N ` C @ N m 01 @ 'm9 v U y �oE �r m o E� o ,�'$ o i o LL o m v E u.p E _ N `o m V E E m ii W E� w c d o 0 , Z= E E `v c c EUy v c 5 -@ NE? �m E m 0 r-w E 0 Q 0 Q Yy d f/I O T.80 da p (J v E p dLD d U m d X H L U U j U 4L IL IL IL a y O yry, 3 0 6 W aRZft �R 6 O M O O O •3 o iN _ 2F_ a� i!C 10 Pua •°Ct6+i2 � a - g�aso �� s`aaaa�a a�aa`s`saaa€ oaaa•ogagag•aa= ^� % mSmS. 8zi=Y=2�=€F €s`a`mTit lSSn E22a a€ rF„;=LLaaoaaa..aa� $$ a$om.i.RR�Rn68$o os� R8m83 ma.n. .g °P £22 HIM -a' YnYn� - y3 yp�SpS pX qX {q a£pq pX%yq X pX 9%q%o Ba $o3SEEao i5Eg3eSEE$ ¢3aoa a ye -¢'SE 5s idF �Y E6 dFaai Fd Fd dF �<2F dF€i2 x �'Sa � 9ss 3 a •3 F EuY,N 11 zLLo� gF yun°. gs_>� as=o�€_ af��a �' E gssg � a:r�aQa��s ¢zs"g =sip S;mNQ._ „,ass AST S -..u_T 031 �!/> .■! !§ §§)) !) ((§) k)) § §§t 2sa e k# —§ � ® 2®�7 §\k k �k &§ Nc4 -p - kkk % kkk § E §§m k 9MM © fff� }� 2 � co;;;a ! ) . e } ! §§ )}) \ () § $ � ±4` !k §\ f k B %' 032 7 &o # eEs418 "an#V#Brs Y A�nO C Y" n� , 4sY� y y y Y LL LL ��LL6�d gg � r!� yC LLyyyE� q .........»»»»»»» .,»»..--- # ae _ . F Rin R ml a caa^^ ^a —Ra4 ^_ ........ exae a M ###E AM $x# ^. � R #EE #a$ In ###` E$# -#$a HE �A # »» E#$##$E $a$»» n## A8 IN no Bpi N a. g1MUF dt --- _ N ..d-vn... �S �"-`ssN$�x$ ma#i#oam3 u g#a"s gs9g #F.#aa a 9$09g #i n s"sco mn w"zoa.a8 a .» 034 City of ra Dumb Comparative Rates of Interest September 30, 2011 Average I I Treasury BillalNate I I Three Month August 2006 494% 5.01% 4.97% 48 4.97% 4,95% Sep12006 098% 5.01% 499% 53 600% 502% 01 5.00% 502% 501% 67 4.96% 5,10% Nov 2006 504% 5.03% 503% 62 4.96% 5,13% Dec 2006 5.08% 5.04% 506% 80 4.90% 5.13% Jan 2007 5AB% 5,12% 5.16% 64 4.98% 5.16% Feb 2007 5.19% 5.13% 5.17% 45 4.95% 6.18% Man2007 521% 603% 6,16% 67 488% 5,21% Apr2007 5,20% 5.14% 5.15% 42 4.84% 5.22% May 2007 5.20% 505% 5.16% 32 4,81% 525% June 2007 5,19% 4.88% 5.10% 85 481% 525% FY 07108 July 2007 521% 4.90% 5.12% 129 41 526% August200] 5.17% 4.85% 508% 109 4,59% 525% Sept 2007 5.16% 4.86% 506% 129 400% 5.23% Oct 299] 5.11% 4.85% 502% 116 3,96% 5.14% - Nov 2007 503% 4.83% 4,96% 99 334% 4.96% Dec 2007 4.95% 343% 4,45% 123 3.39% 4.80% Jan 2008 4.58% 3,33% 4.22% 98 2.31% 4.62% Feb 2008 4,12% 3.24% 385% 86 2.07% 4,16% Mar 2008 407% 2.83% 367% 74 150% 3,78% Apr206B 3.45% 3.27% 341% 82 170% 3.40% May 2008 3.14% 3.27% 3.17% 63 1.92% 307% June 2008 3.09% 1,94% 286% 80 2.14% 2,89% FY 08109 JulyNN 2,99% 193% 2.77% 62 1,70% 1.88% 2.29% 275% 2AB% 2l9% August2008 3.16% 192% 288% 51 169% 1.89% 2.14% 238% 2,08% 278% Sept2008 281% 1.92% 284% 37 1.42% 179% 1.96% Z00% 2.13% 277% Oct 2008 266% 2.61% 2.61% 29 0,90% 1.40% 172% 150% 2,07% 271% Nov 2008 2.38% 2.36% 236% 64 0.16% 049% 1.04% 1,26% 145% 2.57% Dec 2008 1,60% 0.18% 142% 116 005% 0.25% 059% 088% 097% 2.35% Jan 2009 1.36% 0.18% 123% 82 OAS% 0.35% 0.43% ON% 031% 2.05% Feb 2009 1.23% 0.18% 1.11% 75 0.30% 050% 0.61% 0.88% 0.48% 187% Man 2009 1.26% 0.18% 1A3% 69 0.20% 0.42% 0.70% ON% 0,37% 182% Apn2009 0.94% 0.18% 085% 54 0.31% 0.33% 0.59% O.B8% 0213% 1.61% May 2009 0.92% 0.18% 0.84% 80 0.18% ON% 0.63% 0,88% 0.23% 153% June 2009 085% 0.29% 080% 111 0.20% 0.35% 0.55% 1.13% 0.26% 138% FY 09110 July 2009 069% 030% 0.65% 111 0.19% 0.28% 0,47% 100% 0.28% 104% August2009 0.1 0.30% 061% 92 0.16% 026% 046% 1.00% 024% 0.0% Sep12009 0,56% 0.31% 053% 112 0.12% 0.19% 0,41% 1,00% 0,19% 0,75% Oct 2009 0.52% 0,31% 0.50% 90 0,08% 0.19% 0.38% 1,00% 0.19% 0.65% Nov 2009 0.S6% 0.31% 0.53% 152 0,04% 0.14% 032% 075% 0.15% 0.61% Dec2009 0,56% 0.15% 051% 239 0.11% 0,20% 0.16% 1.00% 0.16% 0.57% Jan 2010 046% 0,15% 0,43% 199 0.06% 0,14% 0.34% 0.88% 0.13% 056% Feb 2010 0.51% 0,16% 048% 162 0.13% 0,19% 0.32% 0.8B% 0.15% 0.58% Mar 2010 050% 0,16% 0.47% 172 0.15% 0,24% 0.38% 100% 0.20% 055% Apr2010 052% 0.16% 0.48% 162 0,15% 0,24% 0,49% 100% 0,23% 0.59% May 2010 0.52% 0.16% 048% 116 0.17% 022% 0.37% 0,75% 028% 0.56% June 2010 0.58% 0.03% 0.39% 134 0.16% 0.22% 032% 063% 032% 0.53% FY 10111 July 2010 0.50% 0.15% 0.47% 119 0.16% 020% 0,30% 0,63% 0,28% 0.53% Augus12010 049% 0.15% 046% 108 0,15% OA9% 0,26% 038% 0,25% 0.51% Sept2910 0.55% 0.15% 0,51% 107 0.16% 0.19% 0,27% 0.38% 0,24% 050% Oct 2010 0.55% OA6% 051% 88 0.13% 0.17% 0.23% 0.38% 0.23% 048% Nov 2010 053% 0,15% 0,49% 84 0.18% 0,21% 0,28% 050% 0.23% 0.45% Dec 2010 057% 0.14% 0,52% 265 0.15 % 0,19% 030% 0.63% 0.23% 046% Jan 2011 051% 0,14% 0.43% 206 0.16% 0.18% 028% 0.63% 0.24% 054% Feb 2011 055% -0.17% 0.46% 210 0.15% 0.17% 031% 063% 0.23% 0.51% Mar2011 0,54% 0.17% 0.45% 218 0.05% 0.13% 0.26% 075% 0.23% 0.50% Apr2011 0,69% 0,17% 0,48% 192 0.05% 0,10% 028% 063% 0.20% 059% May 2011 048% 0.17% 0,41% 156 0.06% 0.12% 020% 0.50% 016% 0,41% June 2011 053% 000% 0.35% 126 0.03% 0.10% 020% 0.38% 0.15% 045% FY 11112 July 2011 0.53% 0.00% 0.35% 112 007% 012% OA5% 020% 0.14% 0.38% August 20111 0,60% 000% 0.38% 102 002% 0.05% 0,10% 0.13% 0.16% 041% w 035 10 I 1 I I � N .0 N � g m C Q C 1 E w � w 01 � � \ �\ Q a t .\ Ij d yq r C \ r C 4 = Q I ' R � i _LLB E if m w LD c %\ I N C r P L W r • � T � U N m a rc w C 3 i n Oz. GE ¢ } U N o 0 0 o o 0 C C � c C CD M N C � t00 1� N O ao 0 0 0 0 2 0 0 0 Q a » 036 �� AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: November 15, 2011 BUSINESS SESSION: ITEM TITLE: Receive and File Transmittal of Revenue CONSENT CALENDAR: 3 and Expenditure Report dated September 2011 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: Transmittal of the September 2011 Statement of Revenue and Expenditures for the City of La Quinta. Respectfully submitted, A4A/k_M q-�WA John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Revenue and Expenditures, September 2011 4 037 ATTACHMENT CITY OF LA QUINTA REVENUES - ALL FUNDS 07101/2011-09/3012011 FUNDS ADJUSTED BUDGET RECEIVED % RECEIVED General $50.205.540.00 $1,700,804.50 3.40% Library 2,130,300.00 (117.70) 0.00% Gas Tax Revenue 994,900.00 177,701.44 17.90% Federal Assistance 145.833.00 0.00 0.00% JAG Gram 16,152.00 0.00 0.00% Slesf (Cops) Revenue 0.00 (49.61) 0.00% Indian Gaming 105.844.00 0.00 0.00% Lighting & Landscaping 964.219.00 0.00 0,00% RCTC 0.00 0.00 0.00% Development Funding 0.00 0.00 0.00% Crime Violent Task Force 0,00 0.00 0.00% AB 939 4.300.00 (2,304.89) -53,60% Quimby 50,000.00 (17,497.68) -35.00% Infrastructure 100.00 (785.50) -785.50% Proposition 1B 0.00 0.00 0,00% South Coast Air Quality 65,568.013 10,086.38 15A0% CMAQ/ISTEA 416,026.00 0.00 0.00% Transportation - 523,300.00 1,758.03 0,30% Parks & Recreation 89,200.00 4,460.00 5.00% Civic Center 127,600.00 4,975,00 3.90% Library Development 35,500.00 1,775.00 5,00% Community Center 13.300.00 (1,901.28) -14.30% Street Facility 20,000.00 445.17 2.20% Park Facility 2,200.00 109.86 5,00% Fire Protection Facility 29.800.00 700.00 2.30% Arts In Public Places - 99.800.00 5.792.47 5.80% Interest Allocation 0.00 (67&95) 0.00% Capital Improvement 79,520,241.00 3,801,460.94 4.80% Equipment Replacement 620.806.00 586,087.52 94.40% Information Technology 489,322.00 483,531.94 98.80% Park Equipment & Facility 2,700.00 (1,406.65) -52.10% SilverRock Goff 3,641,591,00 358,945.73 9.30% SilverRock Golf Reserve 68,340,00 (601,30) -0.90% La Quints Public Safety Officer 2,100.00 1,951.75 92.90% Supplemental Pension Savings Plan 200,954,00 200.054.00 99.60% La Quinta Financing Authority 8.164.371.00 4,363,968.27 53.50% RDA Project Area No. 1 63,392,945,00 3,324,608.22 5.20% RDA Project Area No. 2 32.986,851,00 1,410 714,69 4.30% inta Housing Authority50%LoQu 27-999 2 ,5 44,03% 04 6.80%Ta Note. Many interest income accounts have negative balances due to the reversal of GASS 31 unrealized income recognized in FY 2010/2011 N 038 2 CRY OF LA QUINTA EXPENDITURES - ALL FUNDS ADJUSTED 07101 22011-0913012011 E NI G FUNDS BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENT neral 953,795,234.00 937,597.21 3,879.37 75742 9.2% Library 1,776,094.00 577,209,00 0.00 1,198,68500 32.5% Gas Tax 994,900,00 248,724.00 0.00 746,176.00 25.0% Federal Assistance 145,833,00 0,00 0.00 145,83300 0.0% JAG Grant 61,1noo 1,933.87 0.00 59.247.13 3.2% Sled (Cops) Revenue ODD 0.00 0.00 0,00 0.0% Indian Gaming 105,844. DO 0.00 0.00 105,844.00 0.0% Lighting B Landscaping 1,OD2,996.00 250,749.00 000 752.247.00 25.0% RCTC 0.00 0.00 0,00 0.00 0.0% Development Agreement 0.00 000 0,00 0.00 00% CV violent Crime Task Force 0.00 000 O.DO 0.00 0.0% AS 939 319.961,00 96,535.97 2,000.00 221,425.03 30.2% Quimby 8,319.543.00 127,916.45 0.00 8.191,626.55 1.5% Infrastructure 393,07400 000 0,00 393,074.00 0.0% Proposition 1B 351,62300 10,209.82 0.00 341.413.18 2.9% SoW, Coast Air Quality 65,568.00 (2,446.93) 000 65014.93 41.7% CMAO 416,026.00 0.00 0.00 416,026.00 0.0% Transportation 4,078,612,00 1.044,725.23 0.00 3,033.886.77 25.6% Packs S Recreation 7,100.00 1,945.50 0.00 5,154.50 27.4% Civic Gander 237.056.00 60,547.76 0,00 176,50824 25.5% Library Development 9,B00.00 2,750.28 0.00 7,049.72 28.1% Community Center 0.00 0.00 0.00 0,00 0.0% Street Facility 10,000.00 2,887.89 0.00 7,112,11 28.9% Park Facility 2,200.00 110.17 0.00 2,089S3 5.0% Fire Prosectim 4,700.00 1.321.78 0.00 3,378.22 28.1% Arta In Public Places 536,200,00 6.03000 0,00 530.170.00 1.1% Interest Allocation 0,00 0.00 0,00 000 0.0% Capital Improvement 79.520,241.00 3,801,460.93 1,474,995.02 74.243,785.05 4.8% Equipment Replacement 589,33900 51,884.68 0,00 537.454,32 8.8% Information Technology, 518.354,00 145,821.74 0.00 372.532.26 28.1% Park Maintenance Facility 482.234.00 0,00 0.00 482.234.00 0.0% SilverRock Goff 3,833,108,00 641.36748 0.00 3,191.746,52 16.7% SilverRodc Reserve- 000 000 0.00 0.00 0.0% LO Public Safety Officer 2,000,00 0.00 0.00 2,00000 0.0% Supplemental Pemsim Savings Plan 12,833.OD 12,832,86 0,00 0.14 100.0% La Quirsa Financing AuMoriy 8,164371.00 4,369,254.63 0,00 3.795,116.37 53.5% La Quinta Housing Authority 993,091.00 119,118.20 0.00 873,972.80 0.00 RDA Projsd Area No. 1 95,870,895.00 15,981,040. 75 000 79,889,854.25 16.7% RDA Project Area No. 2 53,889,087.00 4.148,097 42 0,00 49.740,989,58 7.7 % as 3 CITY OF LA GUINTA 07/01/2011 - 09130M011 GENERAL FUND REVENUES DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property T. 1,764,800.00 76,983.74 1,687,81626 4.360% No Law Property Tea Distribution 3,922,50000 172,368.05 3,750,131.95 4.390% Statutory Tea-LO 190,000.00 0.00 190,000.00 0.000% Statutory I'm -Riveside Cnty 80,0W.W 0,00 80,OWO0 0.000% Sales Tax 5,352,O00.00 507,04169 4,644,958.31 9.47D% Sales Tax Reimlwrsemant 1,784,O00.00 O.W 1,784,OW.00 0.00M Document Transfer Tax 441,500.00 67,566.09 373,933.91 15.300% Transient Occupancy Tax 4,500,000W 203,714.09 4,296,285,91 4.530% Transient Occupancy Tex- Mitigation Measures 251,O00.W 809.41 250,190.59 0.320% Franchise Tax 1457730.W 65,282.89 1392467.11 4.480% TOTAL TAXES 19,743.530.00 1,093.76596 18,649,764.04 5.54D% LICENSE & PERMITS: Business License 298,400.00 71,283.20 227,116.80 23.890% Animal License 32,3W.W 6,404.00 25,896.W 19.830% Building Permits 188W0.00 45,013,50 143.28&50 23.910% Plumbing Permits 24,40000 6.130.50 18,269.50 25,130% Mechanical Permits 24,80000 7.WAO 16,854.00 32040% Electrical Permits 2520OW 6,419,58 18,78042 25,470% Garage Sale Permits 16,1 W.W 3,680.00 12,420,00 22,WO% Misc, Permits 39900.00 8703.38 31196.62 21,810% TOTAL LICENSES & PERMITS 649,400.00 155,580.16 493,819,84 23.960% FEES: Sale of Maps & Publications 1,88500 97.50 1.787.50 5.170% Community Services Fees 389,360.00 180,05967 209,300.33 46.250% Finance 7,800.00 0.00 7,WO.00 0.000% Bldg & Safety Fees 167,210.00 36,453.14 1 W,7%,W 21.800% Bldg& Safety Lease Revenue 73,100.00 21,630W 51,47000 29,590% SMIP Administration Fees 250.00 0,00 250.00 0.000% Community Development Fees 55,800.00 9,963,52 45,836A8 17.860% Public Works Fees 200055.00 8192.00 191,863.W 4.090% TOTALFEES 895,460.00 256.395,83 639,064,17 28630% Motor Vehicle In Lieu 3,315,000.W 21,97&06 3.293,023,94 0.16 % Moto Vehicle Cade Fines 112,900.W 11,982.27 100,91773 10610% Parking Violations 42,91K.00 5,778.00 37,122.00 13.470% Misc, Fines 151,400.00 32,044,41 119,355.59 21,170% Federal GoN Grants 154,399.00 000 154,399.00 0,000% County of Riverside Grant 0.130 (15,39250) 15,392,50 0.000% State of California Grant 11,892.00 3,258.64 8.633,36 27.400% Fire Services Credit- Capital(10150003375010) OW 41.865.17 (41.865,17) 0.000% FireServices Credit-Oper (10150003375000) 5,028, 178.W 0.00 5,028,178.00 0.000% CVWD 16, 800W 0.00 16,800.00 0000% CSA152 Assessment 253 WOW 0.00 253000.00 0000% TOTAL INTERGOVERNMENTAL 9,OB6,469.00 101512,05 8,984,956.95 1,120% INTEREST 1,043,900.00 (93,150.23) 1,137,050,23 A.920% MISCELLANEOUS Miscellaneous Revenue 16,400.0) 9,411.80 6,988.20 57,390% AB939 92,400.00 0,00 92,400.00 0.000% Mitigation Measures 0.00 47.460.00 (47,460.00) 0Z00% Rental income 25,000.W 0.00 25,O0000 0000% Advertising Coop 25,00OW 2,900.00 22,10000 11.61X% Cash Oved(Shorp 0 W (4.94) 4,94 0.000% TOTAL MISCELLANEOUS 156,800.00 69,766.86 99,033,14 37.640% TRANSFER IN 18627981.W 126933,87 18501047.13 0.6S0% TOTAL GENERAL FUND 50,205,540.00 1,700,804. 50 48,504,735.50 3,390% ^p.' 040 12 CITY OF LA OUINTA 07/01/2011 - OW30/2011 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT ADJUSTED 091=11 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE GENERAL GOVERNMENT: C17Y CLERK COMMUNITY SERVICES LEGISLATIVE CITY MANAGER'S OFFICE DEVELOPMENT SERVICES MANAGEMENT SERVICES TOTAL GENERAL 0.00 651.172,25 21.64% 0.00 371,422,41 24.57% a 19408.944O3 2.19% 574 071 00 149 528 94 0.00 424 542.06 26.05% TOTAL CITY CLERK 574,071,00 149,528.94 0.00 424,542.08 26.05% PARKS & RECREATION ADMINISTRATION 1,018,522.00 218,083.16 6,545.00 793.893,84 21.41% SENIOR CENTER 422,660.00 111,244.80 000 311.316.20 26.33% PARKSBRECREATI0N PROGRAMS 334.820,00 173,301.89 0.00 161,51SAI 5176% LIBRARY 1,422,69500 223.760,35 000 1,198,935.65 15.73% PARKMAINTENANCE 1,077,556.00 289,27365 10,000.00 778,282.35 26A5% MUSEUM 27075800 4249427 0.00 22826373 15.69% TOTAL COMMUNITY SERVICES 4,546,912.00 1,058,158.12 16,545.00 3,472,208.88 23.27% FINANCE: FISCAL 268,42G.8913157995 0.00 706,317.11 27.54% LSER IC CENTRAL SERVICES CENTRAL 340191.00 31492 00 13160084 000 20881105 _ 38.42% TOTAL FINANCE 1314,929.00 400,000.84 0.00 914,928.18 30.42% BUILDING & SAFETY: BUILDINGBSAFETY -ADMIN 0.00 2478% BUILDING 553,68900 S53,689.00 59,336.79 0.00 394,352.21 28,52% CODECOMPLIANCECONTROL 1,459,69500 305,12963 000 764,765.37 27.71% ANIMAL CONTROL 459,697.00 127,383.49 135,108.78 0.00 332.313.51 FIRE 4, 951,424.22 4,951519,10 0,70% 0.70% EMERGENCY SERVICES 195,392.00 54,872,90 54,872.90 a00 000 140,519.10 28.08% CIVIC CENTER BUILDING -OPERATIONS 204/9400 120419400 16330835 ONO 1040885.65 13.56% _ TOTAL BUILDING& SAFETY 8,751,727.00 915.623.00 0.00 7,836,104.00 10.46% POLICE: COMMUNITY DEVELOPMENT: POLICE SERVICES 12,773,180.00 91.83043 0.00 12,681,349.57 0.72% TOTAL PUBLIC SAFETY 12,773,180.00 91,830.43 0.00 12,681.349,57 072% COMMUNITY DEVELOPMENT -ADMIN 935.241.00 188,2W 50 0,00 746,952,50 20.13% CURRENTPLANNING 5fi745100 121945.51 0,00 445,50549 21A9% TOTAL COMMUNITY DEVELOPMENT 1$02,69200 310,234.01 0.00 1,192,457.99 2065% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 138,5152 0.00 451.388.73 25.25% DEVELOPMENT 603,874.00 0,00 451,388.73 MAINT/OPERATIONS-STREETS 873.672.00 003,227,27 1,346,577,54 0,00 1,870,444.73 34,91% 1,533,56100 1,74229500 346,57Z54 0.00 1,186,983.41 22.60% 22,60% MANAGEMENT CONSTRUCTION MANAGEMENT CONSTRUCTION 1 ]42,295.00 419,942.42 37,334.37 1,285018.21 24.10% TOTAL PUBLIC WORKS 7,332,934.00 2,060.74901 37,334.31 5,2 .860.62 28.10% TRANSFERS OUT 849,914,00 162,597.29 0,00 687,316,71 19.13% GENERAL FUND REIMBURSEMENTS IS 58199100) (160752580) 000 (4,974,465,20) 24.42% NET GENERAL FUND EXPENDITURES 5379523400 4937597,21 53879.37 48.803757.42 9.18% 041 5 CITY OF LA OUINTA 07MI120II - 09 30/2011 ALL OTHER FUNDS REVENUE DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of RivareiEe 2.123,90000 0.00 2,123,900.00 0000% Contributions 000 0.D0 0,00 0.000% Interest 6400.00 (117.70) 6517,70 -1.840% TOTAL LIBRARY 2.130.300,00 017.70) 2,130,417.70 -0,010% GAS TAX REVENUE: - Section 2105 2D5,200.00 35,016,43 170.183,57 17,050% Section 2106 128,600.00 21,726,85 106.873.15 16.890% Section 2107 273,100.00 54489.00 218.611.00 19,950% Section 2107.5 6,000.00 0,00 6,00000 0.000% Section 2103 381,800.00 66,469,16 315,330.84 17,410% Traffic Congestion Relief 0,00 0.00 0.00 0,000% Interest 200.00 0.00 200.00 0.000% TOTAL GAS TAX 994,900.00 177,701.44 817.198.56 17A50% FEDERAL ASSISTANCE REVENUE: CDBG Grant 145,833.00 0,00 145,833.00 0.000% Faceral Stimulus 0.00 0,00 0,00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL FEDERAL ASSISTANCE 145,833.00 0.00 145,833.00 0.000% JAG GRANT Grant Revenue 16,152,00 0,00 16,15200 0.000% Interest 000 0.00 0.00 0.000% TOTAL JAG GRANT 16.152.00 0,00 16.152.DO 0,01 % SLESF(COPS) REVENUE: SLESF(Cops) Funding 000 000 0.00 0,000% Interest 0.00 (49,61) 49,61 0.000% TOTAL SLESF(COPS) 0.00 (49,61) 49.61 0,000% INDIAN GAMING Grant revenue 105,8*100 0,00 105,844.00 0,000% Interest 0,00 0.00 0,00 0.000% TOTAL INDIAN GAMING 105,844.00 0,00 105,84400 0,000% LIGHTING R LANDSCAPING REVENUE: Assessment 964.219.00 0.00 964,219,00 0.000% Developer 0,00 0.00 0.00 0.000% Interest 0,00 0.00 0.00 0.000% TOTAL LIGHTING S LANDSCAPING 964,219.00 0.00 964,219.00 0.000% RCTC RCTC Funding 0,00 000 D.00 0,000% Transfer in 0.00 000 0.00 0,000% TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures 000 0.00 000 0,000% Interest 0,00 0.00 0.00 0.000% Transfer in 0,00 0.00 0,00 0,=)% TOTAL DEV AGREEMENT 0.00 0.00 000 0.000% CRIME VIOLENT TASK FORCE Member Contribution- Canyover 0,00 0.00 0.00 0,000% Grant revenue -JAIS 0.00 0.00 0.00 0,000% CLET Line 0.00 0.00 0.00 0.000% Asset Folfeitur-State Adjudicated! 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0000% TOTAL CRIME VIOLENT TASK FORCE 0.00 0.00 0.00 0,000% AS 939 REVENUE: AS 939 Fees 0.00 0.00 000 0000% Interest 4,300,00 (2,304.89) 6,604.89 -53.600% Transfer In 0.00 0.00 0,00 0.000% TOTAL AS 939 is 042 07/01/2011-OW3012011 CITY OF LA QUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED QUIMBY REVENUE: Quimby Fees 30,000,00 0.00 30,000.00 0.000% Donations 0.00 0.00 0,00 0000% Interest 20,000,00 (17,497.68) 37,497,68 A7 490% TOTAL QUIMBY 50,000.00 (17497.68) 67,497.68 -35,10 INFRASTRUCTURE REVENUE: Utility refund 0.00 0.00 0.00 0O00% Interest 100.00 (785.50) 865,50 -785.500% Transfer in 0.00 0.00 0.00 OD00% TOTAL INFRASTRUCTURE 100.00 (785.50) 885.50 --785.500% PROPOSITION 18 - SB1388 Prop 1 B Grant 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 OD00% TOTAL PROPOSITION 1 B SOUTH COAST AIR QUALITY REVENUE: S.CAQ. Contribution 40,IX)O 00 10,253.07 29,746.93 25.630% MSRC Funding 25.36800 0.00 25,36800 0.000% Street Sweeping Grant 0.00 0.00 0.00 0.000% Interest 200.00 (166,69) 366.69 -83.350% TOTALSCAQ 65.%&oo 10,086.38 55.481.62 15.380% CMAQIISTEA State Grants 416,026.00 0,00 416,026.00 0.OD0% Interest 000 0.00 0,00 0.000% Transfer in 0.00 0,00 0.00 DD00% TOTAL TRANSPORTATION 416,026.00 0.00 416.026.00 0.000% TRANSPORTATION Developer fees 441,500.00 9,650.00 431.8 AO 2,190% Interest 1,800.00 (7,891.97) 9,691,97 438.440% Donations 80,000.00 0,00 80,000.00 0.000% Transferor 0.00 0.00 0,00 0.000% TOTAL TRANSPORTATION 523,300.00 1,758.03 521,541,97 0.340% PARKS S RECREATION Developer fees 89200.00 4,460.00 84,740.00 5.000% Interest 0,00 0.00 0.00 0.000% Transfer m 0,00 0.00 0.00 a000% TOTAL PARKS S RECREATION 89,200.00 4,460.00 84,740.00 5000% CIVIC CENTER Developer fees 127,600.00 4,975.00 122,625.00 3,900% Interest 000 0.00 0.00 0.000% Transfer in 0,00 000 0.00 0,000% TOTAL CIVIC CENTER 127,600,00 4,975,00 122,625.00 3.900% LIBRARY DEVELOPMENT Developer fees 35,50000 1,775.00 33,725,00 5,000% Interest 0.00 000 0.00 0.000% Transfer in 0.00 0,00 0,00 0.000% TOTAL LIBRARY DEVELOPMENT 35,500. DO 1,77500 33.725.00 5.000% COMMUNITYCENTER Developer fees 7,400.00 370.00 7,030,00 5.000% Interest - 5,900.00 (2,271.28) 8,171.28 -38.500% TOTAL COMMUNITY CENTER 13.300,00 (1,901,28) 15,201.28 -14.300% 043 07/01/21111 - 09/30/2011 CITY OF LA OUINTA ADJUSTED RENAMING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED STREET FACILITY Developerfees 17,800.00 335.00 17,465,00 1.880% Interest 0,00 0,00 000 0.00D% Transfer In 2,200.00 110.17 2,009.83 5.010% TOTAL STREET FACILITY 20,000.00 445.17 19.554,83 2230% PARK FACILITY Developer teas 2,200.00 11000 2,090.00 5.000% Interest 0.00 (0,14) 0.14 0,000% TOTAL PARK FACILITY 2,200,00 109,86 2.090.14 4AW% FIRE PROTECTION FACILITY Developer fees 29,800,00 700.00 29,100,00 2.350% Interest 0,00 0.00 0.00 0000% TOTAL FIRE PROTECTION FACILITY 29,800.00 70000 29,100.00 2,350% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 97,500.00 7,47309 90,026,91 7,660% Arts in Public Places Credits Applied . 0,00 0.00 0.00 0.000% Insurance Recoveries 0.00 0.00 0.00 0000% Donations 0.00 0.00 0.00 0000% Interest 2300.00 (1680,62) 3980.62 -73.070% TOTAL ARTS IN PUBLIC PLACES 99,800.00 5,79247 94,007.53 5800% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 (678.95) 678.95 0.000% Transfer In 0.00 0.00 0.00 0.000% TOTAL INTEREST ALLOCATION 0.D0 (678.95) 678.95 0.OW% .,% 044 E:: 07101/2011 - OW3012011 CITY OF LA QUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED CAPITAL IMPROVEMENT FUND: CVAG 2,674,622.00 000 2,674,622.00 0.000% CVVdD 0,00 0.00 0.00 0.000% County of Riverside 0DO 0,00 0.00 0.000% Surface Transportation Funding 20,292594. 00 (0,01) 20,292,594.01 0.000% City of Indio 0.00 0,00 000 0.000% DSUSD 0.00 0.00 0.00 0,000% IID 0.00 0.00 0,00 0.000% RCTC 0.00 0.00 O60 0.000% Vista Dunes Housing LLP 0.DO 0,00 0.00 0,000% SB821-Biryde Path Grant 0.00 0,00 O60 0.000% State of Caiiromia 0.00 0.00 0.00 0,000% APP Contribution 0.00 0.00 0.00 0,000% Developer Agreement Funding 620,959.00 0,00 520,95900 O.000% Litigation SeUlements 0.00 0,00 0.00 0 WO% Transfers in From Other Funds 55 932 066.00 3 801 460 95 52 130605.05 6.800% TOTAL CIP REVENUE 79.520,241,00 3,801,460.94 75,718,78006 6.800% EQUIPMENT REPLACEMENT FUND: EWipment Charges 589,338.00 589,338.00 0.00 100.000% Capital Contribution 0.00 0.00 0.00 0,000% Sale of Fixed Asset 0,00 0.00 0,00 0.000% Insurance Reooveries 0.00 0.00 0.00 0.000% Interest 6, 100.00 (3.25048) 9,35048 -53.290% Transfers In 25 368.00 0.00 25,368.00 0.000% TOTAL EQUIPMENT REPLACEMENT 620,806.00 586,087.52 34,718,48 94,410% INFORMATION TECHNOLOGY FUND: Charges for services 485,522,00 485,52165 0.35 100.000% Capital Contribution 0.00 000 000 0.000% Sale of Fixed Asset O60 0A0 0,00 O.ODO% Interest 3AW 00 (1,989.71) 5,789.71 52.36D% Transfers In 0.00 0.00 0.00 0.000% TOTAL INFORMATION TECHNOLOGY 489,322,00 1831531,9,1 5,79066 98.620% PARK EQUIPMENT S FACILITY Charges for services - 0,00 0.00 0.00 0.000% Interest 2,700.00 (140665) 4.106.65 -52,100% Capital Contributions 000 0A0 0.00 0.000% TOTAL PARK EQUIPMENT B FAC 2,700.00 (1,40665) 4,105.65 -52.10D% SILVERROCK GOLF Green fees 3,326,983.00 308,970,98 3,018,012.02 9.290% Range fees 140,945.00 8,27200 132,673.00 5.870% Resident Card 40,000,00 8,950.00 31,040,00 22AW% Merchandise 321,663.00 32,74275 288,920.25 10,180% Food B Beverage 12,000.00 000 12,000.00 0.000% Allocated Interest Income 0.00 0.00 0,00 G.000% Transfers In 0.00 0,00 0.00 0.000% TOTAL SILVERROCK GOLF 3,841,591.00 358,945,73 3,482,645.27 9.340% Interest 1,800.00 (60130) 2,401.30 -33,410% Transfers In 6654000 000 66540,00 O.ODO% TOTAL SILVERROCK GOLF 68.340.00 (601.301 68,941.30 -0.880% LO PUBLIC SAFETY OFFICER FUND Transfer In 2.000.00 2,000.00 000 100.000% Interest 100,00 (48,25) 148.25 48.250% TOTAL LO PUBLIC SAFETY 2.100,00 1,951 75 148.25 92.940% SUPPLEMENTAL PENSION SAVINGS PLAN Contributions 200.054.00 200054.00 0.0) lm000% Interest 900.00 0,00 900.00 0.000% TOTAL SUPPLE PENSION SAVINGS PLAN 200,954.00 200,054.00 900,00 99.550% ... , 045 E CITY OF LA QUINTA ADJUSTED 1 REMAINING OTHER CITY FUNDS BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDITURE SUMMARY LIBRARY FUND 0,00 0.00 0,00 0.00 INTERESTADVANCE 0. 00 0.00 0.00 0.00 CAPITAL PURCHASES REIMBURSE GENERAL FUND 1,776,091.00 577,209.00 000 1,198,880.00 TRANSFER OUT TOTAL LIBRARY FUND 0.00 0.00 GAS TAX 0.00 0.00 0,00 0.00 CONTRACT SERVICES 994,900.00 248,72 0,00 746,17800 REIMBURSE GENERAL FUND 0.00 000 0.00 0.00 000 TRANSFER OUT TOTAL GAS TAX FUND FEDERAL ASSISTANCE FUND: 145833.00 0 00 145,833.00 TRANSFER OUT TOTAL FEDERAL ASSISTANCE FUND 0 _ JAG GRANT TRANSFER OUT TOTAL JAG GRANT 81181.00 1933.87 0.00 59247.13 SLESF(COPS) TRANSFER OUT TOTAL SLESF(COPS) FUND 0.00 0.00 000 0.00 INDIAN GAMING FUND 105.844,00 0.D0 0.00 10584400 TRANSFER OUT - TOTAL INDIAN GAMING FUND _ LIGHTING S LANDSCAPING ASSESSMENT DIST: 1 002,9%.00 250,749.00 0,00 752.247,00 REIMBURSE GENERAL FUND 000 0.00 0.00 0.00 TRANSFER OUT TOTAL LTGILANDSCAPING FUND RCTC TRANSFER OUT 0.00 0.00 0.00 000 TOTAL RCTC DEVELOPMENT AGREEMENT FUND 0,00 0.D0 0.00 0.00 CONSTRUCTION 0,00 0.00 0,00 0.00 REIMBURSE GENERAL FUND 000 0.00 0.00 0.00 TRANSFER OUT TOTAL DEV AGREEMENT FUND CRIME VIOLENT TASK FORCE 0.00 0,00 0,0 00 OPERATING EXPENSES 0.00 0.00 00 000 a00 TRANSFER OUT TOTAL CRIME VIOLENT TASK FORCE AS 939 OPERATING EXPENSES 2,000.00 52,553.00 REIMBURSE GENERAL FUND 71,580,00 71,580.00 895.00 17,895.97 0.00 TRANSFER OUT 193,656.00 78478.97 0.00 15177.03 115177.03 TOTAL AS 939 - QUIMBY FUND: 0.00 0.00 0.00 0.00. FEASIBILITY STUDY 000 0.00 0.00 0.00 REIMBURSE DEVELOPER FEES 8,319,54300 127.916.45 0.00 8.191,626,55 TRANSFER OUT TOTAL QUIMBV - INFRASTRUCTURE FUND 0,00 0.00 000 0.00 CONSTRUCTION 0.00 0,00 000 0.00 REIMBURSE GENERAL FUND 393,074.00 000 0.0D 393,074.00 TRANSFER OUT TOTAL INFRASTRUCTURE PROPOSITION 113 • SO 1266 TRANSFER OUT TOTAL PROPOSITION 1 B FUND 351 62300 10209.82 0.00 341,413.18 SOUTH COAST AIR QUALITY FUND 40,200.00 (2,446.93) 0.00 42,646.93 PROJECT EXPENDITURES - 2536800 0,00 000 . 25368.00 TRANSFER OUT TOTAL SOUTH COAST AIR QUALITY CMAQ PROJECT EXPENDITURES 0.00 000 000 0.00 0.00 000 41602600 TRANSFER OUT 416026.00 TOTAL CMAQ TRANSPORTATION 0.00 22,339.02 0.00 (22,330.00 PROGRAM COSTS 0.00 0.00 0.00 CONTRIBUTION Z00 4018,61200 1022386.21 0.00 3056225.79 TRANSFER OUT TOTAL TRANSPORTATION - 77 PARKS 6 RECREATION 7,10 0.00 1,945.50 0,00 5,150 INTEREST ON ADVANCE 0.00 0.00 0.00 0,0 000 TRANSFER OUT TOTAL PARKS SRECREATION I- CIVIC CENTER 0.00 0'00 0.00 SERVICES INTEREST ON ADVANCE 3.76 10.514,00 0.00 24,54ZIM) REIMBURSE GENERAL FUND 02,05600 202,05000 50,510,00 0.00 0.00 0.00 151,542.00 0.00 TRANSFER OUT 0.00 TOTAL CHIC CENTER LIBRARY DEVELOPMENT 0.00 0.28 0.00 0.00 PROGRAM COSTS INTEREST ON ADVANCE SB00.00 275028 0.00' 00 7.049'72 TRANSFER OUT 000 000 00 00020 i 046 772 ` TOTAL LIBRARY DEVELOPMENT 9"80DL�---'F�5O2non 10 CITY OF LA QUINTA OTHER CRY FUNDS ADJUSTED REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES EXPENDITURES ENCUMBERED BUDGET COMMUNITY CENTER 0.00 0.00 0.00 0.00 PROGRAM COSTS 000 0.00 0.00 TRANSFER OUT TOTAL COMMUNITY CENTER 0w , STREET FACILITY 0.00 0.89 0,00 00 PROGRAM COSTS INTEREST ON ADVANCE 10,000.00 2,88]00 0. 2.11 7,11. TRANSFER OUT 0.00 0.00 0.00 00.00 0 TOTAL STREET FACILITY PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT2,200.00 110.17 000 2089S3 TOTAL PARK FACILITY - FIRE PROTECTION INTEREST ON ADVANCE 4,700.00 1,321,78 000 3.378.22 TRANSFER OUT 0.00 000 0,00 0.00 TOTAL FIRE PROTECTION DIF ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 20,000.00 0,00 0.00 20,000.00 OPERATING EXPENSES-APP 4,700.00 000 0.00 4,700.00 ART PURCHASES 111,500.00 6,030.00 0,00 105,470,00 TRANSFER OUT 400000.00 0.00 0.00 40 W&DO0 TOTAL ART IN PUBLIC PLACES CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 78,750.639.00 3.780,221.13 1,474.995.02 73,495,422.85 PROJECT REIMBURSEMENTS TO GEN FUND 769.602.00 21.23980 0.00 748,362.20 TRANSFER OUT 0.00 000 0.00 0.00 TOTAL CAPITAL IMPROVEMENT EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 415, 386.00 51,834.68 0.00 363,501.32 DEPRECIATION EXPENSES - 173,953,00 000 0,00 173.953.00 CAPITAL PURCHASES 0,00 0.00 0.00 0.00 TRANSFER OUT 0.00 0,00 0.00 0.00 TOTAL EQUIPMENT REPLACEMENT FUND bug.339,00_ INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 351,25300 113,863.40 0.00 237,389.60 DEPRECIATION EXPENSES 84,101.00 0,00 0.00 84,101.00 CAPITAL PURCHASES 83000.00 31,95TI' 0.00 51041.66 TOTAL INFORMATION TECHNOLOGY PARK MAINTENANCE FACILITY OPERATING EXPENSES 50,000.00 0,00 0,00 50.00000 DEPRECATION EXPENSES 432,234,00 DIX) a00 432,23400 CAPITAL PURCHASES 0.00 000 0,00 000 TRANSFER OUT 0.00 0,00 0.00 0.00 TOTAL PARK MAINTENANCE FAC SILVERROCK GOLF OPERATING EXPENSES 3,766,568.00 641,36148 0.00 3,125.206.52 TRANSFER OUT 66540.00 0.00 0,00 66540.00 TOTAL SILVERROCK GOLF - SILVERROCK GOLF RESERVE 000 000 0.00 0.00 TRANSFER OUT TOTAL SILVERROCK GOLF RESERVE LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2.000.00 0.00 0.00 2.000.00 SUPPLEMENTAL PENSION SAVINGS PLAN CONTRACT SERVICE TOTAL SUPPLE PENSION SAVINGS PLAN 12833,00 12832.86 __ 0.00 0.14 p,f C47 11 Lam OF T1 COUNCIL/RDA MEETING DATE: November 15, 2011 ITEM TITLE: Acceptance of a Cash Donation from Walmart for the "Shop With a Cop" Program RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: L STUDY SESSION: PUBLIC HEARING: Accept the cash donation from Walmart for the "Shop With a Cop" program. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The program is widely used throughout the United States and the funds the Walmart Foundation donates is provided in order to give back to the local communities as a fun event and helps local police agencies purchase children's toys for Christmas. Last year was the first year the La Quinta Walmart had offered to provide funds to the La Quinta Police Department to partner with their annual nationwide program. The La Quinta Police Department's School Resource Officers will identify the children of families with financial need for the program. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the cash donation from Walmart for the "Shop with a Cop" program; or 2. Do not accept the cash donation from Walmart for the "Shop with a Cop" program; or 3. Provide staff with alternative direction. Respectfully submitted, ,IA-z, - z Thomas P. Genovese, City Manager Is 049 4 CPQumrw COUNCIL/RDA MEETING DATE: November 15, 2011 ITEM TITLE: Approval to Award a Contract to United States Pools for Fritz Burns Pool Repairs RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Award a contract (Attachment 1) to United States Pools in the amount of $36,360.14 for Fritz Burns Pool Repairs and authorize the City Manager to execute the contract. FISCAL IMPLICATIONS: Adequate funding is available in the Fiscal Year 201 1 /2012 Budget, Account No. 503-0000-431.43-30. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Staff met with the contracted operators of the Fritz Burns Pool, the Family YMCA of the Desert, and the contracted pool cleaning company, Sharks Pools, and created a list of pool and building improvements needed at Fritz Burns Pool. Improvements to be completed include repair of the cracked plaster in both pools; bead blasting pool tiles; and replacement of all sand filters. Also, installation of an automated chlorine feeder for the wading pool is needed, and automatic water fillers need to be installed into both pools. Lastly, a shutter fan is needed in the equipment room to improve ventilation for pool chemicals. Approving a pool contractor to execute these pool repairs and refurbishments will create more efficient usage of the pools, improve the aesthetic appearance of the pools, and provide a safer, cleaner facility. 050 Staff provided a scope of work for the needed Fritz Burns Pool repairs to three respective state licensed pool remodeling companies, all of which were chosen in accordance with Resolution 2005-095: Sharks Pools, United States Pools, and Teserra. United States Pools provided the City with the lowest price quote ($36,360.14), all inclusive. The scope of work provided on the proposal submitted by United States Pools was also the most accurate in regard to detail of services and applicable warranties. It is recommended that United States Pools be awarded the contract to execute the repairs needed at Fritz Burns Pool FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Award a contract to United States Pools in the amount of $36,360.14 for Fritz Burns Pool Repairs and authorize the City Manager to execute the contract; or 2. Do not award a contract to United States Pools in the amount of $36,360.14 for Fritz Burns Pool Repairs and do not authorize the City Manager to execute the contract; or 3. Provide staff with alternative direction. Respectfully submitted, Edie ylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment : 1. Contract for Services Q S' ATTACHMENT 1 CONTRACT SERVICES AGREEMENT THIS CONTRACT SERVICES AGREEMENT (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, a California municipal corporation (the "City"), and UNITED STATES POOLS, a licensed pool builder and remodeler company (the "Contractor"). RECITALS WHEREAS, the City desires to utilize the services of Contractor as an independent contractor to provide the City with reconditioned surfacing of pools, replacement of certain pool equipment, and installation of new equipment in pools and the respective pool building at Fritz Burns Park. . WHEREAS, the Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees. WHEREAS, the City desires to retain Contractor, and Contractor desires to serve City to perform these services subject to the terms contained herein and all applicable local, state and federal laws and regulations. NOW, THEREFORE, in consideration of the performance by the parties of the mutual promises, covenants, and conditions contained herein, the parties agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1. Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide those services related to draining pools; demo and replastering of pools; bead blasting and coating of current waterline and racing tiles; installation of new step trim tile in large pool and depth markers on pool deck; installation of automatic water fillers; installation of 10 new pool lights in large pool; installation of Pulsar chlorine feeder for small pool; installation of 5 new, sand filters with new sand and gravel; installation of new 18" shutter fan; and installation of new Halsey Taylor refrigerated water fountain as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2. Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 052 Last Revised a10/31/11 4 _ 1.3. Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4. Familiarity with Work. By executing this Agreement, Contractor warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5. Standard of Care. Contractor acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contractor's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Contractor represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Contractor, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Contractor shall not relieve Contractor from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contractor. 1.6. Additional Services. In accordance with the terms and conditions of this Agreement, Contractor shall perform services in addition to those specified in the Scope of Services only when directed to do so by the Contract Officer, provided that Contractor shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 053 Last Revised 07/13/10 -2- 1.7. Special Requirements. Additional terms and conditions of this Agreement, if any, are set forth in Exhibit "D" (the "Special Requirements") which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1. Contract Sum. For the services rendered pursuant to this Agreement, Contractor shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed the maximum contract amount of Thirty -Six Thousand Three Hundred Sixty and 14/100 Dollars ($36,360.14) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Contractor's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2. Method of Payment. Any month in which Contractor wishes to receive payment, Contractor shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contractor specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Contractor for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1. Time of Essence. Time is of the essence in the performance of this Agreement. 3.2. Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period " 054 Last Revised 07/13/10 -3- specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3. Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contractor, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4. Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1. Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Michael Silverberg, General Manager It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Contractor and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2. Contract Officer. The Contract Officer shall be Edie Hylton, Community Services Director or such other person as may be designated by the City Manager of City. It shall be Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the Last Revised 07/13/10 -4- 055 services and Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3. Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contractor shall not subcontract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Any attempted or purported assignment or sub- contracting by Contractor without the City's express written approval shall be null, void and of no effect. 4.4. Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers' compensation laws regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 4.4. 4.5. City Cooperation. City shall provide Contractor with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Contractor only from or through action by City. 5.0 INSURANCE AND INDEMNIFICATION. 5.1. Insurance. Prior to the beginning any Work under this Agreement and throughout the duration of the term of this Agreement, Contractor shall procure and maintain, at its sole cost, and submit concurrently with its execution of this Last Revised 07/13/10 - -5- - P C 6 Agreement, insurance as described herein. All insurance coverage required by this Agreement shall be placed with insurers authorized to do business in the State of California with an A,M, Best and Company rating level of A- or better, Class VI or better, unless otherwise approved by the City's Risk Manager in writing. 5.1.1. Minimum Coverage. Insurance shall include the following (or broader) coverage: a. Insurance Services Office Commercial General Liability coverage "occurrence" form CG 00 01 or its equivalent with an edition date prior to 2004 and with minimum limits of $1,000,000 per occurrence and $2,000,000 in the aggregate. b. Insurance Services Office form number CA 0001 or equivalent covering Automobile Liability, including hired and non - owned automobile liability with a minimum limit of $1,000,000 per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non -owned and hired auto endorsement to Contractor's commercial general liability policy. C. Contractor shall carry Workers' Compensation Insurance complying with California's worker's compensation laws, including statutory limits for workers' compensation and an Employer's Liability limit no less than $1,000,000 per accident or disease. 5.1.2. Required Endorsements. Liability insurance policies required to be provided by Contractor hereunder shall contain or be endorsed to contain the following provisions: a. City, its employees, officials, agents and member agencies shall be covered as additional insureds. Coverage shall apply to any and all liability arising out of the Work or related to the Contract. Additional insured status under the general liability requirement shall be provided on Insurance Services Office Form CG 20 10 with an edition date prior to 2004, or its equivalent. Additional insured status for completed operations shall be provided either in the additional insured form or through another endorsement such as CG 20 37 with an edition date prior to 2004. b. General and automobile liability insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. Coverage will not be limited to City's vicarious liability. 057 Last Revised 07/13/10 -6- C. Liability coverage shall be primary and non-contributing with any insurance maintained by the City. d. Each policy required hereunder, and the associated evidence of coverage (including the workers' compensation and employer's liability policies), shall provide that coverage shall not be . suspended, voided, canceled or reduced in coverage or in limits except after 30 days' prior notice has been given to City. Such provision shall not include any limitation of liability of the insurer for failure to provide such notice. e. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of recovery prior to a loss. Contractor waives its right of recovery against City. 5.1.3. Verification of Coverage. Contractor shall deposit with City within fifteen (15) days of Notice to Proceed of the Contract certificates of insurance evidencing the coverage required hereunder and all required endorsements. 5.1.4. No Waiver or Obligation. There shall be no recourse against City for payment of premiums or other amounts with respect to the insurance required to be provided by Contractor hereunder. Any failure, actual or alleged, on the part of City to monitor compliance with these requirements will not be deemed as a waiver of any rights on the part of City. City has no additional obligations by virtue of requiring the insurance set forth herein. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. 5.1.5. Prompt Notice. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City 5.1.6. Subcontractors. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor approved by City. All coverages for subcontractors, if any, shall be subject to all of the requirements stated Last Revised 07/13/10 -7 'i 058 herein unless otherwise approved in advance in writing by City's Risk Manager. 5.2. Indemnification. 5.2.1. Indemnification. To the fullest extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all liability, claims, suits, actions arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, actual attorney fees incurred by City, court costs, interest, defense costs including fees of expert Contractors or expert witnesses incurred in connection therewith and any other costs or expenses of any kind whatsoever incurred in relation to, as a consequence of or arising out of or in any way attributable in whole or in part to the performance of this agreement. All obligations under this provision are to be paid by Contractor as the City incurs them. With respect to the design of public improvements, the Contractor shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contractor. 5.2.2. Exception to Contractor's Obligation to Indemnify. Without affecting the rights of City under any provision of this agreement or this section, Contractor shall not be required to indemnify and hold harmless City as set forth above for liability attributable to the sole fault of City, provided such sole fault is determined by agreement between the parties or by the findings of a court of competent jurisdiction. This exception will apply only in instances where City is shown to have been solely at fault and not in instances where Contractor is solely or partially at fault or in instances where City's fault accounts for only a percentage of the liability involved. In those instances, the obligation of Contractor will be all-inclusive and City will be indemnified for all liability incurred, even though a percentage of the liability is attributable to conduct of the City. 5.2.3. Contractor Acknowledgment. Contractor acknowledges that its obligation pursuant to this section extends to liability attributable to City, if that liability is less than the sole fault of City. 5.2.4. Indemnity Provisions for Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here, in this section from each and every subcontractor, sub tier contractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. In the event Contractor Last Revised 07/13/10 -8- 059 fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section. 5.2.5. No Waiver; Survival. Failure of City to monitor compliance with the requirements of this Section 5.2 imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. Contractor's obligation to indemnify and defend City as a set forth herein is binding on the successors, assigns, or heirs of Contractor and shall survive the termination of this Agreement or this section. 5.3. Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contractor to stop work under this Agreement and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1. Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning Contractor's performance of the services required by this Agreement as the Contract Officer shall require. 6.2. Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with •.•a . JJ 060 Last Revised 07/13/10 -9- generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3. Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Contractor for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Contractor from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4. Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Contractor shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 6.5. Confidentiality. Contractor covenants that all data, documents, discussion, or other information, if any, developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor to any person or entity without prior written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 7.0 ENFORCEMENT OF AGREEMENT. 7.1. California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter Last Revised 07/13/10 -1 0- "�•p•J .J 061 arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2. Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3. Retention of Funds. City may withhold from any monies payable to Contractor sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contractor in the performance of the services required by this Agreement. 7.4. Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contractor requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5. Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6. Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Last Revised 07/13/10 -1 1 - a.J: 062 Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7. Termination Prior to Expiration of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8. Termination for Default of Contractor. If termination is due to the failure of Contractor to fulfill its obligations under this Agreement, City may, after. compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contractor for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9. Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1. Non -liability of City Officers and Employees.. No officer or employee of City shall be personally liable to Contractor, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2. Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Contractor warrants that it has not paid or given and will not pay or -•a11 063 Last Revised 07/13/10 12- give any third party any money or general consideration for obtaining this Agreement. 8.3. Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1. Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attn: Edie Hylton, Community Services Director 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92247-1504 To Contractor: UNITED STATES POOLS Attn: Michael Silverberg, General Manager 41905 Boardwalk, Suites P & Q Palm Desert, CA 92211 9.2. Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail except as otherwise provided in Section 1.7. 9.4. Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.5. Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be Last Revised 07/13/10 -1 3-„N• J •1 064 declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.6. Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, CONTRACTOR: a California municipal corporation Jim THOMAS P. GENOVESE, City Manager Name: Dated: ATTEST: VERONICA J. MONTECINO, CMC, City Clerk, La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Title: 065 Last Revised 07/13/10 -14- Scope of Services 1. Services to be Provided at Fritz Burns Pool(s): A. Drain both main pool and kiddie pool B. Demo and remove all existing plaster in both pools C. Replaster both pools white in color D. Bead blast and coat all waterline and racing tiles E. Install new non -slip step trim tile and replace depth markers on pool deck F. Install automatic water fillers G. Install 10 new standard pool lights in main pool H. Install Pulsar system chlorine feeder for kiddie pool I. Install 5 new sand filters with new sand and gravel J. Supply and install new 18" shutter fan K. Supply and install new Halsey Taylor refrigerated water fountain *(see attached Estimate/Contract) h 066 Last Revised a11/03/11 WIFTED 8A7ZS POOL* 41905 Boardwalk, Suites P & Q Palm Desert, CA. 92211 Phone: (760) 674-9700 Fax: (760) 674-5810 Contractors State License #891048 WE WILL BEAT ANY Bill To City Of Ls Quinta Attn: Robert Ambriz, Jr. PO Box 1504 La Quinta, CA. 92247-1504 ESTIMATE / CONTRACT r Ship To City Of La Quints Attn: Robert Ambriz, Jr. PO Box 1504 La Quints, CA 92247-1504 Date Estimate # 1 QI19/2011 7554 P.O. No. Terms Due Date Rep Account # Project Verbal Net 30 2/24/2011 MS 08034 Item Description Qty Cost Total The. Following Is For The Scope Of Work Provided To United States Pools Corporation: The Following Is For The Main Pool: Plasterl-inearPool RE -Plaster Pool (Includes Stripping of existing surface, RE -Plastering 1 14,225.00 14,225.00 with 3 coats of plaster up to 3/4'1 (NOTE: Includes Saving All Existing Waterline Tile, Racing lanes) Tilelnstall-TR Trim Tile install (Includes Tile, Mortar, Thin Set, Stripping of Old Tile, 90 10.00 900.00 Retiling, Grouting) Customer to choose tile. (Up To $6.00 Per Sq. Ft Allowance) BEADBLAST Bead Blasting of Pool Tile 260 3.50 910.00 DepthMarkerTile Deck Depth Marker Tile Installation 24 25.00 600.00 AUTO-FILLINS... Install New Auto -Fill - Cut deck, remove concrete, install new auto -fill, 1 600.00 600.00 conned to existing plumbing, drill thru plaster to create lower plumbing, conned to auto -fill, backfill excavation with concrete, pour deck patch with expansion joint around complete perimeter to cut, finish will be of similar'9ype" or "texture". there will be a slight color variance. LightBulb400W Light Bulb - 40OW (Flood - Pool ONLY) 5 12.65 63.25T Gasket-Amenlite Gasket-Amerilite 5 19.65 98.25T LightWedge Light Wedge (PREVENTS LIGHT FIXTURES FROM FALLING OUT 5 14.44 72.20T OF NICHE) Installation Installation Of New Light Bulbs, Gaskets, Light Wedges 5 65.00 325.00 TR140C-3 Pentair Triton-3 Sand Filter - 3" 5 1,142.31 5,711.55T Zeo-Bnte-50Lb. Zeo-Bdte - 50Lb. 40 28.37 1,134.SOT SpecialOrderPart Floair FERPSm18 Direct Drive Wall Prop Fan 1/15 HP with 18" Prop 1 328.00 328.00T Build In Shutter SAVE 30 TO 90% ON ENERGY COSTS AND RECEIVE UP TO A $500 REBATE FROM YOUR ELECTRIC COMPANY ON VS PUMPS Subtotal The above prices, specifications and conditions are satisfactory and are hereby $al@S Tax 8.75% accepted. You are hereby authorized to do the work Total Signature Date Signature Date UNITED STATES POOLS CORPORATION Representative page 1 In the State of California: Contractors are required by law to be licensed and regulated by the Contractors State License Board. Any questions concerning a contractor may be referred to Registrar of the Board whose address is: Contractors State License Board, PO Box 26000, Sacramento, CA. 95826 067 41905 Boardwalk, Suites P & 0 Palm Desert, CA. 92211 Phone: (760) 674-9700 Fax: (760) 674-5810 Contractors State License #891048 WE WILL BEAT ANY Bin To City Of La Quinta Attn: Robert Ambriz, Jr. PO Box 1504 La Quinta, CA. 92247-1504 ESTIMATE / CONTRACT Vol 1♦ -M. :9 Ship To City Of La Quints Attn: Robert Ambriz, Jr. PO Box 1504 La Quints, CA 92247-1504 Data Estimate # 10/19/2011 7554 P.O. No. Terms Due Date Rep Account # Project Verbal Net 30 2/24/2011 MS 08034 Item Description, Qty cost Total Installation Installation (Includes: Running Electrical With Switch, Cutting Into • 1 400.00 400.00 Place, Stucco Patch) SpeclalOrderPart Halsey Taylor HVR8-WF ADA Barrier Free 8 GPM Vandal Resistant 1 779.95 779.95T Water Cooler With Filter (Refrigerated Drinking Fountain) Installation Installation 1 130.00 130.00 The Following Is For The Kiddie Pool: PlasterLinearPool RE -Plaster Pool (Includes Stripping of existing surface, RE -Plastering 1 4,284.00 4,264.00 with 3 coats of plaster up to 3/4'1(NOTE: Includes Saving All Existing Waterline Tile) Tilelnstall-TR Trim Tile Install (includes Tile, Mortar, Thin Set, Stripping of Old Tile, 50 10.00 500.DO Retiling, Grouting)Customer to choose tile. (Up To $6.00 Per Sq. Ft Allowance) BEADBLAST Bead Blasting of Pool Tile 102 3.50 357.00 DepthMarkerTile Deck Depth Marker Tile Installation 6 25.00 150.00T SpecialOrderPart Pulsar 3 Chlorination System - NSF Approved With Booster Pump 1 2,475.00 2,475.00T Installation Installation 1 195.00 195.00 AUTO-FILLINS... Install New Auto -Fill - Cut deck, remove concrete, install new auto -fill, 1 600.00 600.00 connect to existing plumbing, drill thru plaster to create lower plumbing, conned to auto -fill, backfill excavation with concrete, pour deck patch with expansion joint around complete perimeter to cut, finish will be of similar'Yype" or'texture". there will be a slight color variance. STARTUPPLAS... Start -Up Plaster (Acid Start -Up) (Both Pools) 1 575.00 575.00 7 Year Guarantee On Plaster. SAVE 30 TO 90% ON ENERGY COSTS AND RECEIVE UP TO A $500 REBATE FROM YOUR ELECTRIC COMPANY ON VS PUMPS Subtotal The above prices, specifications and conditions are satisfactory and are hereby accepted. You are hereby authorized to do the.work. 8.75% Sales Tax ( ) Total Signature Date Signature Date UNITED STATES POOLS CORPORATION Representative Page 2 In the State of Califomia: Contractors are required bylaw to be licensed and regulated by the Contractors State License Board. Any questions concerning a contractor may be referred to Registrar of the Board whose address is: Contractors State License Board, PO Box 26000; Sacramento, CA. 95826 068 n IND STATZ9 POOLB 41905 Boardwalk, Suites P & Q Palm Desert, CA. 92211 Phone: (760) 674-9700 Fax: (760) 674-5810 Contractors State License #891048 WE WILL BEAT ANY Bill To Attn: Robert Ambriz, Jr. PO Box 1504 La Quinta, CA 92247-1504 OF ESTIMATE 1 CONTRACT Date I Estimate # 10119/2011 7554 COMPETITOR'S PRICE! Ship To City Of La Quinta Attn: Robert Ambriz, Jr. PO Box 1504 La Quinta, CA 92247-1504 P.O. No. Terms Due Date Rep Account # Project Verbal Net 30 2/24/2011 MS 08034 , Item Description Qty Cost Total 5 Year Guarantee On Tile. 3 Year Guarantee On Auto -Fills. 90 Day Warranty On Light Bulbs, Gaskets, Light Wedges. 3 Year Warranty On Filters. 2 Year Warranty On Floair Fan. 2 Year Warranty On Water Fountain. 2 Year Warranty On Pulsar 3 Chlorination System. Payment Schedule as Follows: $36,360.14 Total Amount $1,000.00 Deposit -10%- due upon SIGNING OF ESTIMATEICONTRACT $35,360.14 balance $8,840.04 25% of balance due upon DEMO $8.840.04 25% of balance due upon INSTALLATION OF EQUIPMENT $14,144.06 40%of balance due upon FILLING OF POOLS $3,536.01 10% of balance due upon STARTUP Please Note: United States Pools Corporation Carries A $3Million General Liability Insurance Policy From Colony Insurance Company. A copy of this form is available upon request. Please Note: United States Pools Corporation Carries Workman's Compensation Insurance for All Employees. SAVE 30 TO 90% ON ENERGY COSTS AND RECEIVE UP TO A $500 REBATE FROM YOUR ELECTRIC COMPANY ON VS PUMPS Subtotal The above prices, specifications and conditions are satisfactory and are hereby accepted. You are hereby authorized to do the work S118S Tax 8.75% Total Signature Date Signature Date UNITED STATES POOLS CORPORATION Representative Page 3 In the State of California: Contractors are required by law to be licensed and regulated by the Contractors State License Board. Any questions concerning a contractor may be referred to Registrar of the Board whose address is: Contractors State License Board, PO Box 26000, Sacramento, CA 95826 069 SITED SWES 41905 Boardwalk, Suites P & Q Palm Desert, CA 92211 Phone: (760) 674-9700 Far. (760) 674-5810 Contractors State License #891048, WE WILL BEAT ANY Bill To City Of La Quints Attn: RobertAmbriz, Jr. PO Box 1504 La Quints, CA. 92247-1504 ESTIMATE / CONTRACT ETITORrS PRICE Ship To Attn: Robert Ambriz, Jr. PO Box 1504 La Quinta, CA 92247-1504 Data Eatlmate # 10/19/2011 7554 P.O. No. Terms Due Date Rep Account # Project Verbal Net 30 2/24/2011 MS 08034 Item Description Qty Cost Total Please Note: If Contractor Does Not Start Project Within (20) Days Of Start Date (Without Lawful Excuse); it Is A Violation Of Contractors State Law. Start Date: To Be Determined By City Of La Quinta. SAVE 30 TO 90% ON ENERGY COSTS AND RECEIVE UP TO A $500 REBATE FROM YOUR ELECTRIC COMPANY ON VS PUMPS Subtotal $35.414.00 The above prices, specifications and conditions are satisfactory and are hereby accepted. You are hereby authorized to do the work Sales Tax (8.T5%) $94614 Total $36,360.14 Signature Date Signature Date UNITED STATES POOLS CORPORATION Representative page 4 In the State of California: Contractors are required by law to be licensed and regulated by the Contractors State License Board. Any questions conceming a contractor may be referred to Registrar of the Board whose address is: Contractors State License Board, PO Box 26000, Sacramento, CA. 95826 . 070 Exhibit B Schedule of Compensation Payment shall be on a "Fixed Fee" basis in accordance with the Contractors Schedule of Compensation attached herewith for the work tasks performed in conformance with Section 2.2 of the Agreement. Total compensation for all work performed under the Agreement shall not exceed Thirty -Six Thousand Three Hundred Sixty and 14/100 Dollars ($36,360.14) except as specified in Section 1.6 - Additional Services of the Agreement. Payment Schedule is as follows: $1,000.00 due upon execution of Contract $8,840.04 due upon demolition $8,840.04 due upon installation of equipment $14,144.05 due upon filling of pools $3,536.01 due upon completion Last Revised at1103/11 071 Exhibit C Schedule of Performance Contractor shall complete all services within this agreement by December 31, 2011. 072 Last Revised a11/03111 Exhibit D Special Requirements None. 073 Last Revised at 1/03/11 04 s 4 cF`H OF'FKe'�� AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: November 15, 2011 BUSINESS SESSION: _ ITEM TITLE: Approval of Annual District Information CONSENT CALENDAR: 10 Sheets for the City of La Quinta Assessment District No. 97-1 for Fiscal Year End June 30, 2011 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve, receive and file the Annual District Information Sheets for the City of La Quinta Assessment District No. 97-1 for Fiscal Year End June 30, 2011 (Attachment 1). FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In an effort to monitor the condition of the City-wide Assessment Districts and to report to the investment community the status of the City Assessment Districts, district information sheets have been prepared. Based upon staff review of the Disclosure Information Sheets, and based upon discussions with Willdan Financial Services who prepared the documents, adequate reserves are expected to be available to meet debt service payments in the upcoming Fiscal Year 201 1 /2012. It is important to note that the City has continued to pay debt service to the 074 bondholders who invested in these bonds during Fiscal Year 2010/201 1. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve, receive and file the Annual District Information Sheets for the City of La Quinta Assessment District No.97-1 for Fiscal Year End June 30, 2011; or 2. Do not approve, receive and file the District Information Sheets for the City of La Quinta Assessment District No. 97-1 for Fiscal Year End June 30, 2011; or 3. Provide staff with alternative direction. Respectfully submitted, Ar k r l G.L,r►— ohn M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Fiscal Year 2010/201 1 District Information Sheets for the City of La Quinta Assessment District No.97-1 to 075 ATAGHWNT 1 District Information Sheet Assessment District No. 97-1 City of La Quinta, Riverside County, CA BOND STATUS as of November 4, 2011 DISTRICT STATUS Outstanding Principal: $275,000.00 Annual Debt Service For Amount 2011 $48,200.00 2012 $ 50.400.00 No. of Fiscal Amount Percent Parcels Range of Annual Assessments Year Assessment Delinquent Delinquent Delinquent for Fiscal Year 2011112 2010/11 $61,763.76 $599.80 0.97% 1 Highest Annual Assessment Per Parcel: $636.32 Lowest Annual Assessment Per Parcel: $326.94 Average Annual Assessment Per Parcel: $612.44 BOND SUMMARY INFORMATION Original Issue Amount (Par) $745,000.00 Final Maturity: September 2, 2018 Date of Issuance December 3, 1998 Bond Call Notice (days) 30 Coupon Payment Dates March 2, September 2 DISTRICT SUMMARY INFORMATION Overall Assessed Value / Lien Ratio 64.97 Total Assessed Improvements $17,566,631.00 Total Assessed Value $23,042,881.00 Total Assessed Land $5,476,250.00 Type of Improvements The project consists of the installation and construction of roadway, off -site sewer, water and landscape and irrigation improvements. ACTIVE PARCEL INFORMATION as of 07/01/11 Number Percentage of Percentage of Annual Category of Parcels Total Parcels Assessment Improved Parcels 104 99.05 % 99,01% Unimproved Parcels 1 0.95 % 0.99% Total 105 100.00 % 100.00% FUND BALANCE INFORMATION Fund As of Date Balance Type of Investment Funds Administered By Redemption Fund May 31, 2011 $77,451.46 Held By City Reserve Fund May 31, 2011 $57,633.69 Held By City Approx. Reserve Requirement: $50.400.00 All assessed values are based on data obtained from the applicable county. The information pertaining to the District and Its underlying security has been obtained by Willdan Financial Services from sources believed to be reliable, but is not guaranteed as to accuracy or completeness. The release of this information is not intended to be, and should not be construed as, an endorsement of such security nor a recommendation to purchase, sell or hold such security. Compiled by: Willdan Financial Services 27368 Via Industra, Suite 110 Temecula, CA 92590 (951) 587-3500 www.willdan.00m Page 1 of 2 016 District Information Sheet Assessment District No. 97-1 City of La Quints, Riverside County, CA OUTSTANDING DELINQUENCY INFORMATION as of 09/08/11 Tax Year Total Assessment Delinquencies (current) Delinquency Rate (current) Delinquent No. of Parcels 2006/07 $64,609.50 $0.00 0.00% 0 2007/08 $63,150.20 $0.00 0.00% 0 2008/09 $65,003.30 $0.00 0.00% 0 2009110 $64,178.40 $0.00 0,00% 0 2010/11- $61,763.76 $599.80 0.97% 1 PARCEL OWNERS (REPRESENTING 5% OR MORE OF TOTAL ASSESSMENT) based on County Property Data as of 07/01/11 Number % of Total Annual Assessment % of Annual Assessed Owner of Parcels Parcels for Fiscal Year 2011/12 Assessment Value There are currently no parcel owners representing 5% or more of the total assessment. Aggregate information for each owner listed is based on owner name as shown on the applicable secured roll maintained by Me county. Accordingly, variations in the owner name shown on the secured rol may cause multiple Iistenpa forthe same owner or for the data to be incomplete. CALL PROVISIONS Optional Redemption: 30 day notice is required to Bondowners. No redemption premium for remaining years. PRINCIPLE UNDERWRITER Miller and Schroeder Financial, Inc. Solana Beach, CA VALUE TO LIEN RATIO: as of 07/01Ill % of Total Value to Lien No. of °% of Aggregate Remaining Remaining Ratio Parcels Total Parcels Assessed Value Assessment Lien t'1 Principal 100:1 and Above 5 4.76% $1,163,876.00 $8,820.90 2.49% 75:1 to 99.99:1 4 3.81% 1,113,957.00 13,832.84 3,90% 50:1 to 74.99:1 91 86.67% 20,099,674.00 314,697.11 88.74% 25:1 to49.99:1 5 4.76% 665,374.00 17,291.05 4.87% Less than 25:1 0 0.00% 0.00 0.00 0.00% Total 105 100.00% $23,042,881.00 $354,641.90 100.00% h Remaining Assessment Lien is reduced by any principal amounts included on the 2011112 Annual Assessment. All assessed values are based on data obtained from the applicable county. The information pertaining to the District and its underlying security has been obtained by Willdan Financial Services from sources believed to be reliable, but is not guaranteed as to accuracy or completeness. The release of this information is not intended to be, and should not be construed as, an endorsement of such security nor a recommendation to purchase, sell or hold such security. Compiled by: Willdan Financial Services 27368 Via Industrla, Suite 110 Temecula, CA 92590 (951) 587-3500 www.willdan.com Page 2 of 2 ce'ey/ ^i 4-vQu&fw COUNCIURDA MEETING DATE: November 15, 2011 ITEM TITLE: Approval of Annual Continuing Disclosure for the City of La Quinta 2000-1 Assessment District for Fiscal Year End June 30, 2011 RECOMMENDATION: AGENDA CATEGORY: AGENDA CATEGORY: BUSINESS SESSION:_/ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve, receive and file the Annual Continuing Disclosure for the City of La Quinta 2000-1 Assessment District for Fiscal Year End June 30, 2011. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On November 10, 1994, the Securities and Exchange Commission adopted amendments to existing federal regulations (Rule 15c2-12) for bonds issued after July 3, 1995, requiring issuers of municipal securities (bond issues) to do the following annually for each bond issue: 1. Prepare official statements meeting the content requirement of Rule 15c2- 12. 2. File certain financial information and operating data with national and state repositories each year. 4 018 3. Prepare announcements of the significant events including payment defaults, defeasances and draws on a reserve fund as the events occur. Attachment 1 is the Fiscal Year 2010/2011 Annual Continuing Disclosure Statement for the City of La Quinta 2000-1 Assessment District prepared in accordance with the three aforementioned requirements. Additionally,, no announcement of significant events was necessary for Fiscal Year 2010/2011. It is important to note that the City has continued to pay debt service to the bondholders who invested in these bonds.. In addition, adequate reserves are expected to be available to meet debt service payments in the upcoming Fiscal Year 201 1 /2012. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 Approve, receive and file the Annual Continuing Disclosure for the City of La Quinta 2000-1 Assessment District for Fiscal Year End June 30, 2011; or 2. Do not approve, receive and file the Annual Continuing Disclosure for the City of La Quinta 2000-1 Assessment District for Fiscal Year End June 30, 201 1; or 3. Provide staff with alternative direction. Respectfully submitted, A4v� r -dam L—John M. Falconer, Finance Director Approved for submission by: Thomas G. Genovese, City Manager Attachment: 1. Fiscal Year 2010-2011 Annual Continuing Disclosure Statement for the City of La Quinta 2000-1 Assessment District 079 ATTACHMENT 1 City of La Quinta Assessment District No. 2000-1 DISTRICT PARTICIPANTS In its role as Disclosure Consultant, Wilidan Financial Services has not passed upon the accuracy, completeness or fairness of the statements contained herein. 081 I INTRODUCTION Pursuant to an Official Statement dated June 21, 2000, the City of La Quinta, ("City") issued $2,285,000 Assessment District No. 2000-1 (Phase VI Improvements) ("District"), Limited Obligation Improvement Bonds ("Bonds"). The Bonds were issued to finance the construction and acquisition of sewer improvements within the areas commonly known as Village Cove, Westward Ho Drive and Bottlebrush/ Sagebrush/Saguaro Streets, which are located within the Assessment District. The City, which comprises approximately 35.31 square miles, is located in the Coachella Valley, twenty miles from Palm Springs and 127 miles from Los Angeles. The District includes three non-contiguous areas in the City. The three areas are the Village Cove section, Westward Ho Drive, and Bottlebrush/Sagebrush/Saguaro Streets. The Village Cove Section is generally located in the area bounded by Calle Tampico on the north, Calle Sinaloa on the south, Washington Street on the east, and Eisenhower Drive on the west. The Westward Ho Drive Area is bounded by Dune Palms Road on the west, Jefferson Street on the east, Westward Ho Drive on the north, and the Coachella Valley Water District (CVWD) Stormwater Channel on the south. The Bonds are limited obligation improvement bonds secured by unpaid assessments on the properties in the District. The Bonds are not a debt of the City, the State of California, or any of its political subdivisions and neither the City, the State of California, nor any of its political subdivisions is liable. The Bonds do not constitute indebtedness within the meaning of any constitutional or statutory debt limit or restriction. This Annual Continuing Disclosure Information Statement is being provided pursuant to a covenant made by the Agency for the benefit of the holders of the Bonds and includes the information specified in a Continuing Disclosure Certificate. For further information and a more complete description of the City and the Bonds, reference is made to the Official Statement. The information set forth herein has been furnished by the City and by sources, which are believed to be accurate and reliable but is not guaranteed as to accuracy or completeness. Statements contained in this Annual Continuing Disclosure Information Statement which involve estimates, forecasts, or other matters of opinion, whether or not expressly so described herein, are intended solely as such and are not to be construed as representations of fact. Further, the information and expressions of opinion contained herein are subject to change without notice and the delivery of this Annual Continuing Disclosure Information Statement will not, under any circumstances, create any implication that there has been no change in the affairs of the City or any other parties described herein. Fiscal Year 2010/2011 City of La Quinta, Assessment District 2000-1 1., .N 082 A BOND INFORMATION A. PRINCIPAL OUTSTANDING On September 2, 2011, a $50,000 bond call was performed with prepayment funds. B. FUND BALANCES `Fund Balances rounded to nearest dollar - C. ADDITIONAL DEBT There is no additional debt authorized by the City and payable from or secured by assessments or special taxes with respect to property within the District. Fiscal Year 201012011 City of La Quinta, Assessment Distn'ct 2000-1 2 083 ///, OPERATING INFORMATION A. PARCEL INFORMATION BY ZONING (1) Structure value includes only miscellaneous structures. (2) The Remaining Assessment Lien is higher than the Principal Outstanding due to Bond Calls performed with prepaid assessments and surplus funds. Development Status is based on County Land Use Codes and Structure Value. Source: Riverside County 2011/12 Secured Property Roll, as compiled by Wlldan Financial Services. Any difference in Grand Total for percentage values is due to rounding. B. PARCEL INFORMATION BY DEVELOPMENT STATUS and surplus Ponds. Development Status is based on County Land Use Codes and Structure Value. Source: Riverside County 2011/12 Secured Property Roll, as compiled by Willdan Financial Services. Any difference in Grand Total for percentage values is due to rounding. The reduction in total assessed value in AD 2000-1 is due to the annual review of the Riverside County Assessor to reflect taxable values accurately in consideration of recent market declines. Fiscal Year 2010/2011 City of La Quinta, Assessment District 2000-1 m, Under Proposition 13, real property is reappraised only when a change -in - ownership occurs, or when new construction takes place. Generally, a change in ownership is a sale or transfer of property, while new construction is any improvement to property which is not considered normal maintenance. Except for these two instances, property assessments cannot be increased by more than 2% annually. Revenue and Taxation Code Section 51 requires the assessor to enroll the lower of either the property's Factored -Base -Year Value (established under Proposition 13) or its market value as of the lien date (January 1). This reduction is temporary and the assessor is required to review the market value of the property each lien date after the reduction until such time as the Factored -Base -Year Value is less than or equal to the market value. When the Factored -Base -Year Value is again enrolled, the property is no longer subject to the annual review, and will receive indexing not to exceed 2% per year. C. DELINQUENCY SUMMARY The following table sets forth a summary of the delinquent Annual Assessments within the District. (1) Amount delinquent as of September 8, 2011. Source: Riverside County Tax Collector, as compiled by Willdan Financial Services. There are no delinquent property owners responsible for five percent or more of the total assessment levied. Fiscal Year 201012011 City of La Quinta, Assessment District 2000-1 Li a D. VALUE TO LIEN The following table sets forth by Value to Debt, the Remaining Assessment Lien and Assessed Value for parcels within the District. Source: Riverside County 2010/11 Secured Property Roll, as compiled by willdan Financial Services. Any difference in Total for percentage values is due to rounding. Fiscal Year 201012011 City of La Quinta, Assessment District 2000-1 5 086 COUNCIL/RDA MEETING DATE: November 15, 2011 ITEM TITLE: Approval to Direct Staff to Set a Public Hearing for December 20, 2011 to Consider the Vacation of a + 535 Square Foot Portion of Eisenhower Drive/Avenida Montezuma RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Direct staff to set a public hearing for December 20, 2011 to consider the vacation of a + 535 square foot portion of Eisenhower Drive/Avenida Montezuma. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City is processing a right-of-way vacation request from Dr. Kathryn Carlson for the Village Animal Hospital. One of the steps of this process is for City Council to set a public hearing date to consider this right-of-way vacation. A portion of right-of-way near the intersection of Eisenhower Drive/Avenida Montezuma is no longer required for street purposes. This portion of right-of-way is specifically described in Attachments 1 and 2 and is not needed by other property owners for access, or improved accessibility. California Streets and Highway Code Section 8320 (a)(2) states that: "Upon a petition or request of an interested person, at the discretion of the legislative body the clerk of the legislative body shall administratively set a hearing by fixing the date, hour, and place of the hearing and cause the publishing and posting of the notices required by this chapter." FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Direct staff to set a public hearing for December 20, 2011 to consider the vacation of a + 535 square foot portion of Eisenhower. Drive/Avenida Montezuma; or 2. Do not direct staff to set a public hearing for December 20, 2011 to consider the vacation of a ± 535 square foot portion of Eisenhower Drive/Avenida Montezuma; or 3. Provide staff with alternative direction. Respectfully submitted, Ti koty R. o ass Public Works Direc /City Engineer Approved for submission by: r�A ct-e'� Thomas P. Genovese, City Manager Attachments: 1. Legal Description 2. Plat Map ATTACHMENT EXHIBIT "A" STREET VACATION A PORTION OF THE RIGHT OF WAY GRANTED TO THE COUNTY OF RIVERSIDE PER GRANT DEED RECORDED OCTOBER 25, 1979 AS INSTRUMENT NO. 256939, RECORDS OF SAID RIVERSIDE COUNTY, STATE OF CALIFORNIA, IN THE CITY OF LA QUINTA, SAID RIGHT OF WAY BEING A PORTION OF LOT 12, BLOCK 128, OF SANTA CARMELITA AT VALE LA QUINTA NO 14, AS SHOWN ON MAP ON FILE IN MAP BOOK 18, PAGE 82, RECORDS OF SAID RIVERSIDE COUNTY, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEASTERLY CORNER OF SAID LOT 12, THENCE ALONG THE SOUTHERLY LINE OF SAID LOT 12 SOUTH 60001'08" WEST A DISTANCE OF 31.51 FEET TO THE TRUE POINT OF BEGINNING; THENCE CONTINUING ALONG THE SOUTHERLY LINE OF SAID LOT 12 SOUTH 60001'08" WEST A DISTANCE OF 7.48 FEET TO THE BEGINNING OF A CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 20.00 FEET; THENCE CONTINUING ALONG THE SOUTHERLY LINE OF SAID LOT 12 ALONG THE ARC OF SAID CURVE AN ARC DISTANCE OF 41.85 FEET THROUGH A CENTRAL ANGLE OF 119°53'30; THENCE CONTINUING ALONG THE WESTERLY LINE OF SAID LOT 12 NORTH 00005'23" WEST A DISTANCE OF 9.79 FEET; THENCE LEAVING SAID WESTERLY LINE OF SAID LOT 12 SOUTH 57023'06" EAST A DISTANCE OF 43.32 FEET TO THE TRUE POINT OF BEGINNING. SAID PORTION BEING VACATED CONTAINING 535 SQUARE FEET, MORE OR LESS. THE ABOVE DESCRIPTION BEING SHOWN ON THE ATTACHED EXHIBIT "B" AND HEREBY BEING MADE A PART HEREOF. No. 6687 D: \AAS U RV EY17001.098\dwg\RO W VACATION A.doc Page 1 of 1 j ATTACHMENT 2 EXHIBIT "B" I 00 n d 0 m 3 � N Ln O O Z .ki W�j�r 9,9,2 o a 10 \Pa6\ � 1P SCALE 1'=20' 0 10 20 40 60 78-080 CALL.E AMIGO, 5Ul TE /01 LA QUTA(7;A, CA 92253 760-219-9886-: 760-202-3000 (FAX) dalc@kellehemiappmg, com PREPARED BY: LS 6687 P.O.B. SE COR LOT 12 ER, DATE '�pr i f iw COUNCIL/RDA MEETING DATE: November 15, 2011 ITEM TITLE: Acceptance of Highway 111 Utility Undergrounding Between Dune Palms and Depot Drive, Project No. 2009-14 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: g STUDY SESSION: PUBLIC HEARING: Accept Highway 111 Utility Undergrounding between Dune Palms and Depot Drive, Project No. 2009-14, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $4,332, thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Project Budget Total Amount Spent Through 9/30/11 including IID Removal Costs Remaining Anticipated Inspection, Testing & Survey Costs Project Budget Amount Available Remaining Fiscal Commitment to Contractor Project Budget Amount Remaining After Construction Efforts Original Construction Contract Amount Contract Change Order No. 1 New Contract Total Amount Paid to Contractor to Date Total Remaining Fiscal Commitment to Contractor Total Retention to be Released Contract Amount Remaining to be Billed by Contractor $ 220,500 ($130, 666) ($ 2,000) $ 87,834 ($ 6,881) $ 80,953 $ 40,480 $ 2,833 $ 43,313 ($ 36,432) $ 6,881 ($ 4,332) $ 2,549 11, 094 Adequate funding is available to pay the contractor's remaining billing ($2,549) and retention ($4,332) for project closeout. CHARTER CITY IMPLICATIONS: The project is funded by the City's Redevelopment Agency (RDA) Project Area No. 2. As such, the project was subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: The improvements undergrounded the overhead electrical lines that were on the five power poles on the south side of Highway 1 1 1, on RDA property, between Dune Palms Road and the Komar Center as per Attachment 1. This location is one of the remaining areas on Highway 111 where the lines had not been placed underground. The above -ground lines created visual blight in the area, since the neighboring properties do not have overhead utility lines. On April 21, 2009, the City Council adopted Resolution 2009-033 approving the Fiscal Year 2009/2010 through 2013/2014 Capital Improvement Plan (CIP) and making certain findings pursuant to Health and Safety Code Section 33445(a). The Highway 111 Utility Undergrounding was included within the adopted CIP and was scheduled for funding during Fiscal Years 2009/2010. On April 21, 2009, the La Quinta RDA adopted a Resolution approving the Fiscal Year 2009/2010 through 2013/2014 CIP and making certain findings pursuant to Health and Safety Code Section 33445(a). The Highway 111 Utility Undergrounding was included within the adopted CIP and was scheduled for funding during Fiscal Years 2009/2010. On June 14, 2011, the City Council approved the plans, specifications and engineer's estimate of probable construction costs and authorized staff to advertise for bid the Highway 111 Utility Undergrounding Improvements, Project No. 2009-14; consented to additional RDA Project Area No. 2 and Project Area No. 2 taxable bond issue funds in the amount of $220,500 being used on the project; and authorized the City Manager to award a public works contract, up to the amount of $122,000, to the lowest responsive bidder. This action authorized the Agency to be a party to the public works contract for funding purposes. Ogl On June 28, 2011, City Council acted to adopt a Resolution of the La Quinta RDA, appropriating $200,000 from Project Area No. 2 and $20,500 from Project Area No. 2 taxable bond issue for use on the Highway 111 Utility Undergrounding Improvements, Project No. 2009-14, making certain findings pursuant to Health and Safety Code Section 33445(a) with respect to the Agency's expenditures, and authorizing the Executive Director to execute the public works contract in order to acknowledge the Agency's obligation to provide the funding for the contract. On June 28, 2011 the La Quinta City Manager awarded a contract in the amount of $40,480 to install underground conduits only as part of the Highway 111 Utility Undergrounding between Dune Palms and Depot Drive, Project No. 2009-14. On July 25, 2011, a Notice to. Proceed was issued with a thirty (30) working day contract completion time starting August 1, 2011, and ending on September 12, 2011. Contract Change Order No. 1 extended the project for a total of twenty-one (21) working days due to the time period required for Imperial Irrigation District to remove the power poles so that the Contractor could complete the connection of the conduit. The project was deemed substantially complete on August 15, 2011. In accordance with project specifications Section 1500-3.2, no liquidated damages or early completion incentives are recommended. Contract Change Order No. 1 was issued to allow for the modification and connection of the new conduit to the existing conduit system. The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Additionally, IID has completed their work to install the wires in the new conduits so that the poles could be removed from the south side of Highway 111. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the Highway 111 Utility Undergrounding between Dune Palms and Depot Drive, Project No. 2009-14 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $4,332, thirty-five (35) days after the Notice of Completion is recorded; or 4 092 2. Do not accept the Highway 111 Utility Undergrounding between Dune Palms and Depot Drive, Project No. 2009-14 as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; do not authorize staff to release retention in the amount of $4,332, thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R. onas P.E. Public Works Director/City Engineer Attachment: 1. Vicinity Map Approved for submission by: Thomas P. Genovese, City Manager q 093 ATTACHMENT 1 VICINITY MAP m•, COUNCIL/RDA MEETING DATE: November 15, 2011 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 32742, Four Seasons, Monterra Holdings, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: ! D STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to November 15, 2012 for Tract Map No. 32742, Four Seasons, Monterra Holdings, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Four Seasons (Tract Map No. 32742) is located north of Airport Boulevard and west of Monroe Street (Attachment 1). On November 21, 2007, the City and Monterra Holdings, LLC entered into an SIA for Four Seasons. Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in response to changes in standards or conditions affecting or affected by the improvements. .. W: 4 On March 17, 2009, the City Council adopted a resolution granting a time extension for the completion of the on -site improvements as specified in the approved SIA to November 21, 2009. On November 17, 2009, the City Council adopted a resolution granting a second time extension for the completion of the on -site improvements as specified in the approved SIA to November 21, 2010. Since that time, staff has been working with the developer to provide a schedule or extension request for these improvements. In a letter received on October 20, 2011 (Attachment 2), the developer requests a time extension to complete the on -site improvements, which include streets and sidewalk, storm drain, domestic water, sewer, dry utilities, landscaping, perimeter walls, and monumentation. The developer states that the market may not support the higher priced home planned for this project and requests time to resolve the issues prior to committing a sizeable amount of expenditures. Staff has prepared the attached resolution which provides for approval of the third time extension of the SIA to November 15, 2012. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of the on -site improvements as specified in the approved SIA to November 15, 2012 for Tract Map No. 32742, Four Seasons, Monterra Holdings, LLC; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site improvements time as specified in the approved SIA to November 15, 2012 for Tract Map No. 32742, Four Seasons, Monterra Holdings, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, h mothy . J a s n, P.E. Public Wor Dir ctor/City Engineer ime Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from Monterra Holdings, LLC received on October 20, 2011 097 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE. CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO NOVEMBER 15, 2012 FOR TRACT MAP NO. 32742, FOUR SEASONS. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 32742, Four Seasons, Monterra Holdings, LLC, on November 21, 2007; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelvemonths after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by November 21, 2010, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1 . The time for the completion. of the on -site improvements as required by the approved SIA is extended to November 15, 2012. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on November 15, 2012. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. " 098 Resolution No. 2011- Tract Map No. 32742, Four Seasons Adopted: November 15, 2011 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 15th day of November 2011, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta, California 0 099 ATTACHMENT 1 TM 32742 FOUR SEASONS 54TH AVENUE W PROJECT SME AIRPORT BLVD. VICINITY M� NOT TO SCALE 4 100 ATTACHMENT 2 Monterra Holdings, LLC P.O. Box 80450 RECEIVED Las Vegas, NV OCT 2 r 2011 89180-0450 PUBLIC WORKS Mr. Timothy R. Jonasson, P.E. Public Works Director/City of La Quinta P.O, Box 1504 La. Quinta, CA 92247-1504 Subject: Tract Map No. 32742, Four Seasons Subdivision Improvement Agreement (SIA), On -Site and Offsite Improvements Dear Mr. Jonasson, P.E. In response to your letter of August, 2011, the following is being requested: A request is being made to make a time extension for remainder of Improvements. 1) The completion of subject improvements was based upon a much. higher priced home, compatible with PGA Homes next door and the market may not support this for many years. 2) This Extension will allow the Developer the time to resolve the issues prior to implementing a sizeable amount of expenditures. Thank you for your help on this matter. Yl� Robert E. Rippe, Managing Member •�* � 101 COUNCIL/RDA MEETING DATE: November 15, 2011 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the Off -Site Improvements for Tract Map No. 32742, Four Seasons, Monterra Holdings, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the off -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to November 15, 2012 for Tract Map No. 32742, Four Seasons, Monterra Holdings, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Four Seasons (Tract Map No. 32742) is located north of Airport Boulevard and west of Monroe Street (Attachment 1). On November 21, 2007, the City and Monterra Holdings, LLC entered into an SIA for Four Seasons. Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the improvements in response to changes in standards or conditions affecting or affected by the improvements. On March 17, 2009, the City Council adopted a resolution granting a time extension for the completion of the off -site improvements as specified in the approved SIA to November 21, 2009. On November 17, 2009, the City Council adopted a resolution granting a second time extension for the completion of the off -site improvements as specified in the approved SIA to November 21, 2010. Since that time, staff has been, working with the developer to provide a schedule or extension request for these improvements. In a letter received on October 20, 2011 (Attachment 2), the developer requests a time extension to complete the off -site improvements, which include streets, sidewalk, storm drain, domestic water, sewer, and median landscaping. The developer states that the market may not support the higher priced home planned for this project and requests time to resolve the issues prior to committing a sizeable amount of expenditures. Staff has prepared the attached resolution which provides for approval of the third time extension of the SIA to November 15, 2012. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council to extend the time for completion of the off -site improvements as specified in the approved SIA to November 15, 2012 for Tract Map No. 32742, Four Seasons, Monterra Holdings, LLC; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the off -site improvements time as specified in the approved SIA to November 15, 2012 for Tract Map No. 32742, Four Seasons, Monterra Holdings, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R. Jo on, P.E. Public Works Di ctor/City Engineer ,1 103 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Letter from Monterra Holdings, LLC received on October 20, 2011 104 RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE OFF -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO NOVEMBER 15, 2012 FOR TRACT MAP NO. 32742, FOUR SEASONS. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 32742, Four Seasons, Monterra Holdings, LLC, on November 21, 2007; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by November 21, 2010, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the off -site improvements as required by the approved SIA is extended to November 15, 2012. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on November 15, 2012. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. 105 Resolution No. 2011- Tract Map No. 32742, Four Seasons Adopted: November 15, 2011, Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 15th day of November 2011, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (SEAL), APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 106 ATTACHMENT 1 TM 32742 FOUR SEASONS 54TH AVENUE w PMR(O JECT 51TE AIRPORT BLVD. ',INITY MAI NOT TO SCALE 107 ATTACHMENT 2 Monterra Holdings, LLC P.O. Box 80450 RECEIVED Las Vegas, NV OCT 2 {; 2019 89180-0450 PUBLIC WORKS Mr. Timothy R. Jonasson, P.E. Public Works Director/City of La Quinta P.O, Box 1504 La. Quinta, CA 92247-1504 Subject: Tract Map No. 32742, Four Seasons Subdivision Improvement Agreement (SIA), On -Site and Offsite Improvements Dear Mr. Jonasson, P.E. In response to your letter of August, 2011, the following is being requested: A request is being made to make a time extension for remainder of Improvements. 1) The completion of subject improvements was based upon a much. higher priced home, compatible with PGA Homes next door and the market may not support this for many years. 2) This Extension will allow the Developer the time to resolve the issues prior to implementing a sizeable amount of expenditures. Thank you for your help on this matter. Y' e6 - Robert E. Rippe, Managing Member c&t�t 4 4& Qumrcv COUNCIL/RDA MEETING DATE: November 15, 2011 ITEM TITLE: Approval of an Appropriation for Capital Projects from the Proceeds of the 2011 Financing Authority and 2011 Redevelopment Agency Bond Issues RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: t 2— STUDY SESSION: PUBLIC HEARING: Approve an appropriation of $27,914,288 for capital projects from the proceeds of the 2011 Financing Authority and 2011 Redevelopment Agency Bond Issues. FISCAL IMPLICATIONS: In April of this year, staff presented a report estimating net proceeds of $68,475,000 that could be funded from four (4) bond issues based upon future estimated revenue projections. Based upon market conditions and a more conservative approach, only two (2) bond issues were entered into which generated $30,711,304 of net proceeds. Of this $30,711,304 (Attachment 1), $2,797,016 has previously been appropriated and $27,914,288 remains to be appropriated. The following table represents staffs recommendation for appropriating these funds: Pro'ect Taxable Project Area No. 2 Non -housing Taxable Financing Authority Housing Total Fred Waring Drive &Miles Ave Reconstruction 2,399,786 - 2,399,786 Washington Street Apartments - 8,514,502 8,514,502 Testa Property Development 10,000,000 10,000,000 Dune Palms Mobile Estates Acquisition 7,000,000 7,000,000 2,399,786 - 25,514,502 27 914 288 CHARTER CITY IMPLICATIONS: None. Ito BACKGROUND AND OVERVIEW: On February 15, 2011, the Agency authorized the staff to begin the process to issue bonds. There are various factors that go into the size of a bond issue, which ultimately result in the net amount of cash received from the bond proceeds. These factors include the projected tax increment revenue collections, the rating given by Standard & Poor's, the interest rate environment in the municipal bond market, the type of bond issue - tax exempt. or taxable, other municipal agencies issuing debt at the same time, and alternative investments for investors to consider. The amount of cash that is estimated to be deposited in the first part of April 2011 was $68,475,000. The actual amount of bond proceeds generated was $30,711,304. All Capital Improvement Projects are accounted for in the City Capital Project Fund (Fund 401). This is done to comply with Government Accounting Standards Board (GASB) 34 which requires that the City track capital projects and determine if they should be reported as a fixed asset. The City was an early implementer of GASB 34 in June 30, 2001 and has been using Fund 401 in a similar fashion, even before GASB 34, since the mid 1990's. Within Fund 401, individual project budgets are set up to track the expenditures and the sources of revenue used to pay for the expenditures. Many individual project budgets have more than one funding source to pay for the costs of the project. In all cases, the estimated revenue and appropriation amounts for each individual capital projects must agree which is the case in this report. Once completed, these assets will be reported in the Comprehensive Annual Financial Report (CAFR). The CAFR reports the financial activity of the City, the La Quinta Redevelopment Agency, the La Quinta Housing Authority and the La Quinta Financing Authority. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an appropriation of $27,914,288 for capital projects from the proceeds of the 2011 Financing Authority and 2011 Redevelopment Agency Bond Issues; or 2. Do not approve an appropriation of $27,914,288 for capital projects from the proceeds of the 2011 Financing Authority and 2011 Redevelopment Agency Bond Issues; or 3. Provide staff with alternative direction. Respectfully submitted, '�P' nm John M. Falconer, Finance Director Approved for submission by: homas P. Genovese, City Manager Attachment: 1. April and November 2011 Bond Issue Analysis 111 ATTACHMENT 1 J ! ® !r�°°!®\ ® Lo k# § � $\\\ ! a !k \ ( \ ,){|\ 0 # (B## § X ez :!. § \\C \ k \} , 52 )�E76 �§!(#/f . ! - )/{\! E \ !| !!!||a§! ! CL r»#§ ! ! !;!! r«## § ! |}! ,z!( 21 ( } ) )t5 ){) _ ) \ \{) ! $ )} /k \ ))\) !/ ! 112 Twit 4 4Q" COUNCIL/RDA MEETING DATE: November 15, 2011 ITEM TITLE: Consideration of Appointments to the Building and Construction Appeals Board, Historic Preservation Commission, and Housing Commission RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: I CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the selection of one appointee to the Building and Construction Appeals Board; and provide direction to fill vacancies on the Historic Preservation Commission, and Housing Commission. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: At the September 20, 2011 meeting, the City Council directed staff to advertise for applications to fill vacancies on the Building and Construction Appeals Board, Historic Preservation Commission and Housing Commission. The City Clerk Department published a notice in The Desert Sun on October 5, 19, and 28, 2011, in the November 2011 issue of the La Quinta Gem, and posted on the City website, notifying the public of four vacancies available for appointment. One application for the Building and Construction Appeals Board has been received for consideration of appointment. No applications were received for the Historic Preservation Commission or Housing Commission. Staff is requesting direction from the City Council regarding the recruitment for the remaining three unexpired vacancies. 1 119 The four vacancies are as follows: 1. Building and Construction Appeals Board - one (1) vacancy, no term limit. One application has been received from Doug Hassett. (Attachment 1) 2. Historic Preservation Commission - two (2) vacancies: One non-professional term to expire June 30, 2012; and one professional term to expire June 30, 2013. No applications have been received. Section 2.060.020(C) states 'The city council may appoint nonresidents as professional members to the historic preservation commission ... when, in the judgment of the city council, there is a lack of applications from qualified residents of the city". 3. Housing Commission - one (1) vacancy, non -tenant term to expire June 30, 2013. No applications have been received. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the selection of one appointee to the Building and Construction Appeals Board, and provide direction for the recruitment of the three unexpired .vacancies remaining; or 2. Do not approve the selection of one appointee to the Building and Construction Appeals Board, or provide direction for the recruitment of the three unexpired vacancies remaining; or 3. Provide staff with alternative direction. submitted, Veronica JI'ontecino, CMC City Clerkv Approved for submission by: Thomas P. Genovese, City Manager Attachment: Building and Construction Appeals Board Application 4 114 ATTACHMENT 1 RECEIVED CITY OF LA QUI,dTA Date: 10 _1$-11 CITY CLERK'S OFFICE CITY OF LA QUINTA APPLICATION TO SERVE ON BUILDING AND CONSTRUCTION APPEALS BOARD NAME: �))ouy �1bs5EtT HOME ADDRESS: 5+ c3o D AyE . - twR j 0 - LA Qu tr't'Ar CA vl2,7-53 MAILING ADDRESS: TELEPHONE: (HOME)%(W.: ,� 'Gt1 '5'b0G BUSINESS: W)-Z7'T-5f0 & EMAIL: Va!SSOA 0,0 k • CDFAX: 760 - 77y - 1702. BUSINESS ADDRESS -75-101 AG O � 14.511< � �A uivt �C5�17T GA �2 M 1 IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD iE_n�t Lplg�D lac-t LENGTH OF RESIDENCE IN LA QUINTA: ZO EA9_.S - Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. 115 #1. Biograpical Sketch Grew up in Prairie Village & Mission Hills, Kansas Graduate — Northern Arizona University BS — College of Business - Hotel and Restaurant Management 1982 Married —Cindy Hassett, Daughter— Katelyn Hassett Owner of D/A Pacific, Inc. (Security Equipment Sales & Installations)14 years Hold California C7 Contractors License At this time I would like to express my interest in sitting on the Building & Construction Appeals Board. I have made a decision to start serving the city I have been living in for twenty years, the current vacancy for the Building & Construction Appeals Board seems a good place to start and is a good fit for my background. I have never served civically on any Board or Commission but look forward to doing so. I have a life-long association with the construction industry most as my father was an Architect and Builder before retiring. I am certainly not familiar with all construction codes, but I have over the years been a part of several construction projects building homes from the ground up. #2. Knowledge of Construction Codes? My knowledge of construction codes mostly relates to my specialty which is the Low Voltage Industry. However, I have been around construction most of my life and have some knowledge of other construction codes. I will be more than interested to learn the California Construction codes. #3. Issues and problems with Appeals Board? Whereas the Building and Construction Appeals Board meets on an unscheduled basis, I have not attended any meetings but plan on attending future meetings. Because I haven't been able to attend a meeting, I can't speak to the issues or problems the Board may be having. #4. Attitudes and Skills that would enhance? I like to see things followed to the letter of law, and if chosen to sit on the Appeals Board I will have definite viewpoints to be considered. However, in serving the city of La Quinta on the Building and Construction Appeals Board I understand that listening, learning and diplomacy will be paramount. These are abilities & qualities that I hold and practice every day. I am ready to offer my best, knowing my personal interests may not always be recognized, that I am only one voice within a group; and that ultimately the betterment of the City of La Quinta must come first. 116 COUNCIL/RDA MEETING DATE: November 15, 2011 AGENDA CATEGORY: BUSINESS SESSION: Z- CONSENT CALENDAR: ITEM TITLE: Consideration of an Ordinance Amending Title 2 of the Municipal Code to Repeal STUDY SESSION: Chapter 2.75, Cultural Arts Commission and PUBLIC HEARING: Amend Chapter 2.95, Community Services Commission RECOMMENDATION: A. Motion to take up Ordinance No. an Ordinance repealing Chapter 2.75 of the La Quinta Municipal Code and amend Chapter 2.95 of the Code. by title and number only and waive further reading. B. Motion to introduce Ordinance No. , on first reading. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: �GTM BACKGROUND AND OVERVIEW: On May 17, 2005, the City Council considered a consolidation of the Community Services and Cultural Arts Commissions. Staff was directed to inform the members of the Community Services and Cultural Arts Commissions of the City Council's decision to consolidate the two commissions. Both commissions were advised at their June 2005 meetings and the City Clerk notified all the members of the two commissions, by letter, of the City Council's decision to consolidate and informed them of the Council's stated intent to appoint all of the commissioners, currently serving, to the newly combined body. On July 5, 2005, the City Council discussed repealing the. Cultural Arts Commission and the Community Services and adding an Arts, Parks, and Recreation Commission. This motion failed. Staff is requesting changes to Chapter 2.95 to include purpose and objectives, and powers and duties, previously under the Cultural Arts Commission (Attachment 1). The Community Services Commission would continue as it has since 2005 and Chapter 2.75 Cultural Arts Commission, which currently has no members, would be repealed. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: A. Motion to take up Ordinance No. , an Ordinance repealing Chapter 2.75 of the La Quinta Municipal Code and amend Chapter 2.95 of the Code, by title and number only and waive further reading. B. Motion to introduce Ordinance No. , on first reading; or 2. Do not introduce Ordinance amending the Municipal Code: or 3. Provide staff with alternative direction. Respectfully submitted, Edie ylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Redlined Chapter 2.95 118 ORDINANCE NO. AN ORDINANCE OF THE CITY OF LA QUINTA, CALIFORNIA, REPEALING THE LA QUINTA MUNICIPAL CODE TITLE 2 CHAPTER 2.75 CULTURAL ARTS COMMISSION AND AMENDING CHAPTER 2.95 COMMUNITY SERVICES COMMISSION WHEREAS, Chapters 2.75 and 2.95 of the La Quinta Municipal Code (the "Code") concern the City of La Quinta's (the "City") defunct Cultural Arts Commission and its Community Services Commission, respectively; and WHEREAS, the City had previously found that there were overlapping duties, objectives, and other functions between these commissions, and as a result, the City had stopped appointing persons to its Cultural Arts Commission, which Commission has ceased to exist, and the City instead requested the Community Services Commission to subsume the functions previously carried out by the Cultural Arts Commission; and WHEREAS, the City has determined that formally amending the provisions in in Code concerning the Community Services Commission's duties would be the most efficient and productive way to ensure that the functions previously assigned to the Cultural Arts Commission are carried out; and WHEREAS, The City has determined that there is no need to continue the Cultural Arts Commission as a separate commission; and WHEREAS, the City believes that these changes are in the best interest of the citizens of the City of La Quinta. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of La Quinta does ordain as follows: SECTION 1. Chapter 2.75 is repealed in its entirety. SECTION 2. Chapter 2.95 (Community Services Commission) is amended as follows: A. Add the following to paragraph 1 of 2.95.020 Purpose and objectives: and to advise the City Council with respect to the City's development of cultural arts, including cultural events and activities; promoting the literary, performing and visual arts. The commission shall also maintain and 119 Ordinance No. Amending Sections of Title 2 of the Municipal Code Re: Community Services Commission and Cultural Arts Commission Adopted: November 15, 2011 Page 2 implement the Art in Public Places Plan subject to approval of the City Council. B. Add the following as objectives to 2.95.020 Purpose and objectives: C. To advise the City Council on matters affecting the cultural art of the City, to advise and assist other City boards, committees and commissions in the field of the arts, and to cooperate and work with cultural art organizations; D. To encourage and facilitate programs in the arts thereby promoting cultural enrichment of the community; E. Cultural arts as used in this section may involve cultural and arts -related disciplines and activities, including, but not limited to, the following: Performing arts, such as drama, music and dance; 2. Visual arts, such as painting, sculpture, photography, graphics, video art, applied art and public art; 3. Literary arts, such as literature, poetry, and journalism; 4. Communications arts involving film, television, radio, and technology; and 5. Recommending funding opportunities (Ord. 317 § 9 (part), 1998). C. Add the following as Powers and duties to 2.95.040: 19. Analyze City cultural arts programs' effectiveness and needs, and recommend to the City Council comprehensive solutions; 20. Make recommendations for research and solicitation of grants and donations; 21. Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in city -sponsored activities, and ways to encourage community involvement; 22. Make recommendations to the City Council regarding the funding of community art events and activities, and regarding the disbursement of revenues consistent with the needs of the community; 23. Work cooperatively with City boards, commissions and committees, and other public and private organizations in promoting art and cultural activities within the City; Ordinance No. Amending Sections of Title 2 of the Municipal Code Re: Community Services Commission and Cultural Arts Commission Adopted: November 15, 2011 Page 3 24. Encourage public and private partnerships; 25. Encourage art and cultural activities among residents of the City; 26. Implement such art and cultural activities as may be delegated to it from time to time by the City Council, including the selection of artists for art programs and projects, and the award of contracts for art projects and programs; 27. Develop public art awareness through the presentations of speakers, forums, and special events; 28. Maintain and implement the Art in Public Places Strategic Plan subject to approval by the City Council. To the extent possible, the plan shall identify art sites, artwork and estimates of cost for the artwork and art sites; 29. The commission will submit to the City Council a recommendation for ratification of public art to be financed by the art in public places program; 30. The commission will work with City staff to develop a list of possible public art sites; 31. The commission will seek ways of procuring public art through fees, endowments, donations, loan programs, trusts and similar means of support; and 32. The commission will make recommendations to the City Council for the commissioning of artworks, the purchase or lease of art sites, agreements for the purchase and display of artwork, or the repair, maintenance or servicing of artwork (Ord. 317 § 9 (part), 1998). SECTION 5. EFFECTIVE DATE. This Ordinance shall take full force and effect and be in force 30 days after passage. SECTION 7. POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. 121 Ordinance No. Amending Sections of Title 2 of the Municipal Code Re: Community Services Commission and Cultural Arts Commission Adopted: November 15, 2011 Page 4 PASSED, APPROVED, and ADOPTED by the City Council of the City of La Quinta at a regular meeting thereof held on the 15th day of November 2011, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA MONTECINO, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 1%2 ATTACHMENT 1 Chapter 2.95 COMMUNITY SERVICES COMMISSION 2.96.010 Created —Defined. The Community Services Commission is created and established. The term commission, as used in this chapter, shall refer to the Community Services Commission (Ord. 316 § 2 (part), 1998): 2.95.020 Purpose and objectives. The general purpose of the commission is to encourage the development of a planned and orderly approach to the delivery of leisure and community services in the City and to advise the City Council with respect to the City's development of cultural arts, including cultural events and activities; promoting the literary, performing and visual arts. The commission shall also maintain and implement the Art in Public Places Plan subject to approval of the Cuncil._ Objectives of the commission are as follows: A. To serve in an advisory capacity to the city council to identify community needs for recreation and social services; B. To serve in an advisory capacity to the City Council on all matters pertaining to community services and public recreation, including the management, conduct, care and development of the parks and playgrounds in the City (Ord. 316 § 2 (part), 1998)• C. To advise the City Council on matters affecting the cultural art of the City, to —---------------------------CL - advise and assist other City boards, committees and commissions in the field_ of the arts, and to cooperate and work with cultural art organizations; D. To encourage and facilitate programs in the arts thereby promoting cultural enrichment of the community; E. Cultural arts as used in this section may involve cultural and arts -related disciplines and activities, including but not limited to, the following_ 1. Performing arts, such as drama, music and dance; 2. Visual arts such as painting, sculpture, photography, graphics, video art, applied art and public art; 3. Literary arts, _such as literature, poetry, andiournalism_ 4. Communications arts involving film,, television,_ radio,_ and technology; and 5. Recommending funding opportunities (Ord. 317 § 9 (part►, 19981. 2.95.030 Members —Appointments —Terms. A. The commission shall consist of five members appointed by the City Council. Parties interested in serving on this commission shall exhibit expertise, experience, or knowledge, or similar assets that may be useful in serving on this commission. 123 B. Every effort will be made to ensure that a wide cross-section of community residents, interests and viewpoints, including providers, recipients and professionally -related occupations are represented. Community service organizations, public and private, such as law enforcement, recreation, public health, gang prevention, child care, and senior services, for example, may be represented. C. Member terms shall be for a period of two years. Initial appointments shall be staggered with three members having one-year terms, and four members having two-year terms (Ord. 481 § 1, 2010; Ord. 441 § 1, 2007; Ord. 343 § 2, 2000; Ord. 316 § 2 (part), 1998)• 2.95.040 Powers and duties. The powers and duties of the community services commission shall be advisory to the City Council in the following areas: A. General duties: 1. Analyze community services' program effectiveness and needs, and recommend comprehensive solutions; 2. Make recommendations to the City Council for research and solicitation of grants and donations; 3. Prepare and maintain community services master plans; 4. Receive and act on all assignments made by the City Council, and submit reports and recommendations to the City Council on these assignments; 5. Serve as a public forum and conduct public hearings for recreation and human service concerns; 6. Make recommendations to the City Council on fees and operations and policies regarding parks and recreation facilities; 7. Make recommendations to the City Council on parks and recreation facilities and program budget issues; 8. Propose recreation and social programs; 9. Make recommendations to the City Council on how to disseminate, publicize and promote recreation programs to the citizens of La Quinta; 10. Review parks' maintenance standards and quality; 11. Review individual park master plans for recommendation to City Council; 12. Aid in coordinating the recreation services of other governmental agencies and volunteer organizations; 124 13. Make recommendations to the City Council on community issues; 14. Make recommendations to the City Council relating to the need for evaluation and planning of the community service delivery system; 15. Recommend to the City Council and upon authorization conduct such programs as, in the opinion of the commission, will increase goodwill and participation among residents of the community; 16. Encourage and promote understanding and cooperation between .the public safety agencies and the residents; 17. Foster mutual understanding and respect among racial, religious, cultural and nationality groups; 18. Evaluate and make recommendations concerning existing services with regard to service overlap or gaps (Ord. 316 § 2 (part), 1998). 19. Analyze City cultural arts programs' effectiveness and needs, and recommend to the City Council comprehensive solutions; 20. Make recommendations for research and solicitation of grants _ and donations; 21. Make recommendations_ to the Cif-Council_concerninR_ the _resources -_and needs of the community on the subject of the arts, opportunities for participation of artists and performers in city -sponsored activities, and ways to encourage community involvement; 22. Make recommendations to the CityCouncil regarding the _funding__of community art event sand activities and regarding_ the disbursement of revenues consistent with the needs of the community; 23. Work cooperatively with City boards, commissions and committees, and other public and private organizations in promoting art and cultural activities within the City; 24. Encoura e_public and private partnerships_, 25. Encourage__art and_cultural_activities among_residentsof the_City; 26. Implement such art and cultural activities as may be delegated to it from time to time by_ the City Council including the selection of artists for art programs and projects and the award of contracts for art projects and programs; 27._ _Develop__public art awareness through the presentations of speakers, forums, and special, events;. 125 28. Maintain and implement the Art in Public Places Strategic__ Plan-_subiect_to ---- ---- -- -- -- - approval by the City Council. To the extent possible, the plan shall identify art sites. artwork and estimates of cost for the artwork and art sites: 29. The commission will submit to the City Council a recommendation for ratification of public_art to be financed by the._art in-publi :places program;. 30. The commission will work with Ciystaff to,-develoo a list__of possible - -- ---- -- - - - - public art sites; 31. The commission will seek ways of procuring public art through fees, endowments, donations, loan programs, trusts and similar means of support; and 32. The _-commission will make recommendations to the City Council for the commissioning of artworks, the purchase or lease of art sites, agreements for —. - ---- - - - ---- the purchase and disolay of-artwork,_or the repair, maintenance - or serv_icmg of artwork (Ord. 317 § 9 (part), 1998). 2.95.050 Committees. The commission may, from time to time, establish committees composed of commission members, citizens and/or interested people, charged with the responsibility of implementing certain designated projects subject to commission and City Council approval. At least one member of the commission shall also be a member of each committee (Ord. 316 § 2 (part), 1998). 2.95.060 Staffing. A. All departments of the City, through the office of the City Manager, shall furnish appropriate existing public information, data and records, and provide technical assistance and advice as required, within reason, as an aid to the commission and its committees in the performance of designated duties. B. The City Manager shall, within reason or budgetary constraints, provide or cause to be provided adequate staff, clerical help, and maintain files and records for the commission. C. The City Council shall periodically review the progress of the commission (Ord. 316 § 2 (part), 1998). 126 REPORT/INFORMATIONAL ITEM:' Report to La Quinta City Council Palm Springs International Airport Commission Meeting October 19, 2011 General: The AOPA (Aircraft Owners and Pilots Association) has confirmed that it is again having its convention in Palm Springs in October 2012. It was last held here in 2006. This is a hugely popular event, drawing thousands of visitors to our region. It includes an aircraft parade through town. Parking lot exiting has been improved, with the installation of a "Pay -on -Foot" kiosk in the lobby. This enables the visitor to bypass the cashier at the parking lot exit. Signature Air is moving into the large, newly refurbished hangar on November 1. A new entry to long-term parking is being added on El Cielo in order to expedite traffic flow. We are currently receiving 6,000 cars a day, so all enhancements to traffic flow are welcome. TSA is making improvements in passenger flow, by adding special screening equipment for golf bags. Screening of these bags has hampered passenger flow in the past. Valet Parking: The staff submitted drawings of the valet parking pickup and drop-off areas, as well as car rental kiosks. The pickup and kiosk areas will replace the USO facility as soon as the USO moves to the adjacent hangar. The Commission recommended that the space (1,000 sq. ft.) be appropriated to accommodate these services. The staff continues to look at passenger and vehicle flow; attempting to optimize at every opportunity. I am surprised at their openness and creativity. Passenger Activity: Passenger count continues to be down about 5%. Oil prices have moderated, but fares have still increased. September was down 17% in seat capacity, but we only lost 5% in passenger count from 2010. Airline status: We've added 2 airlines recently, and 4 new routes, which is rare in the industry today. We are expecting to see seat capacity growth of 22%, and by March, we should have doubled our San Francisco seat capacity from last year's level. Submitted: Robert G. Teal, Commissioner Palm Springs International Airport Department Report: I A �a�T�•c Qum& OF TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager "'j DATE: November 15, 2011 C SUBJECT: Department Report - Response to Public Comment The following public comment was made at the November 1, 2011 City Council meeting: 1. Mark Moran, 53-545 Cortez, thanked the City Council for their participation in the Memorial Service for his late wife, Lucia Moran. He also thanked Bruce Franklin and Council Member Franklin for hosting the wake at their home. ..% 12� Department Report: � S CE`y OF T1�'� TO: The Honorable Mayor and Members of the City Council FROM: Maria Casillas, Marketing/Economic Development Manage DATE: November 15, 2011 SUBJECT: Retail and Consumer Trends — Field Visits On October 18, 2011, the City Council received a presentation regarding national emerging trends and consumer preferences. At the conclusion of the presentation, staff outlined the next step, which entails meeting with selected business owners and property managers; commercial property owners and real estate brokers; and health care providers and professionals. Council asked staff to bring back more detail regarding the nature of the discussions and meetings with these stakeholders in terms of the purpose, team makeup, content of meetings, and timeline. The purpose for these stakeholder meetings is to: • Share and discuss the trend data the City has assembled; • Ascertain if stakeholders are analyzing trends and if they are, what are their findings; • Gain an understanding of what stakeholders are doing to accommodate these trends; • Obtain trends/market data that stakeholders may have. The results of these conversations will be shared with the City Council as part of the Annual Financial Management Review and Economic Development Plan updates in winter/spring of 2012. The Team The team that will be conducting these field visits/interviews will be comprised of: • Maria Casillas, Marketing/Economic Development Manager • Les Johnson, Planning Director 4 igs • Edie Hylton, Community Services Director • Karen Frane, Management Assistant • Frank Spevacek, RSG The core team will be comprised of Ms. Casillas, Ms. Frane, and Mr. Spevacek. Ms. Casillas is leading this effort due to her position as the City's Marketing/Economic Development Manager. Ms. Frane will participate due to her role as the City's ambassador who frequently meets with local businesses and property managers. Mr. Spevacek will attend these meetings, as needed, in order to explain the trends data. Ms. Hylton will participate in meetings with health and wellness professionals given her department's focus on improving health and wellness opportunities at City parks and recreation facilities. Mr. Johnson will be invited to discussions with commercial property owners and property managers so he can exchange information regarding their centers' performance, and their thoughts about repositioning their centers to better capture the consumer demand. Potential Individuals/Entities to be Interviewed Below is a list of industry categories along with potential individuals and entities staff intends to visit (it does not represent a comprehensive list at this time). Discussions may lead to identification of other individuals and entities that should be interviewed. • Major Retail Centers (brokers, agents, property managers, owners) - shopping centers such as the One Eleven Shopping Center, Plaza La Quinta, Washington Park, Old Town La Quinta. • Hotels (general managers, sales and marketing directors) - all four hotel properties: Embassy Suites, Homewood Suites, La Quinta Resort, Lake La Quinta Inn. • Restaurants (owners, general managers) - a variety of restaurants both chains and locally owned, e.g., Red Robin, Chipotle Mexican Grill, Panera Bread, Hog's Breath Inn, La Brasserie, Lavender Bistro. • Retail Industry Leaders (general managers, communications/technology/ marketing executives) - national retailers, for example: Walmart, Target, Kohl's, Lowe's, Costco. • Auto Dealerships (owners, general managers) - all three auto dealers: Chevrolet Cadillac, Hyundai, Torre Nissan. • Golf (general managers, superintendents) - golf courses such as those at PGA WEST, La Quinta Resort, Golf Club at La Quinta. 130 • Health/Wellness (hospital administrators, service providers, nutrition/fitness specialists, physical therapists, preventative care experts) — all three hospital facilities in La Quinta (Eisenhower, JFK, Desert Regional), Live Well Clinic. Staff is compiling a comprehensive list of the retail, resort, golf, and health/wellness individuals and entities located in La Quinta as a working list to aid in the scheduling of these meetings. It will be made available to Council upon request. Timing The majority of meetings are expected to take place in December 2011 and January 2012. The goal is to gather data and perspectives that will then be incorporated into the Annual Financial Review and the Economic Development Plan. Outcomes are not certain and may take various forms —from insight in planning the future of SilverRock to individual projects/improvements at some shopping centers to possible implementation of new marketing strategies for La Quinta businesses. Some encounters may simply lead to information sharing about trends in selected industries. Other encounters may identify measures that the City can take to help grow particular businesses or business clusters. 131 NOVEMBER 15 NOVEMBER 24 & 25 DECEMBER 2 DECEMBER 7 DECEMBER 10 DECEMBER 17 DECEMBER 20 DECEMBER 25 DECEMBER 26 JANUARY 1 JANUARY 2 JANUARY 3 JANUARY 16 JANUARY 17 DEPARTMENT REPORT: 3 A CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING CITY HALL CLOSED - THANKSGIVING CHRISTMAS TREE LIGHTING CITY COUNCIL MEETING HOLIDAY OPEN HOUSE BREAKFAST WITH SANTA HAZARDOUS WASTE DISPOSAL EVENT CITY COUNCIL MEETING CHRISTMAS CITY HALL CLOSED - CHRISTMAS OBSERVED NEW YEAR'S DAY CITY HALL CLOSED - NEW YEAR OBSERVED CITY COUNCIL MEETING MARTIN LUTHER KING DAY - CITY HALL CLOSED CITY COUNCIL MEETING 133 November 2011 Monthly Planner MondaySunday 1 2 3 4 5 OctOher 3:00PMcity coundl Meaning 6:00PMVOLUN- S M T W T F S JOINTCOMMISSION TEERFIRE/ I MEETING POLICE APPRE v l0 11 1z 13 14 15 CIATION 16 17 18 19 20 21 22 DINNER 23 24 25 26 27 28 29 30 31 10:00AM-ALRC 6 8 9 10 11 12 7H,,dffson 7:00 PM Planning 9:00 AM RCTC- 9:ao AM Animal campus. Fro Min IL COmloission Henderson 1100 AM CVCCSnia 4:00 PM Investment 12:00 PM Energyl Advisory Board Environs Sniff Veterans Day CITY HALL Elec ion Day CLOSED 13 14 15 16 17 18 19 10:00 AM Pub. Sfty- &W PM City Counco 10 OD AM Homelessness Cmte: Framin 3:00 PM Historic Preser, RW AM CVA-Evans HendersonMeeang 12:00 PM HCRC-Franklin yalWa Cena1183100 3:00 PM Mtns. Consversancy-Franklin 5:30 PM Community Services Commission 6:00 PM League. Henderson 20 21 22 23 24 25 26 7:00 PM Planning 12:00 PM Sunline-Adolph Commission Thanksgiving Day Thanksgiving (City Hall (City Hall CLOSED) CLOSED) 27 28 29 30 10:30 AM RCTC Budget - December Henderson S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Printed by Calendar Creator Plus on 11/2/2011 133 ..a December 2011 Monthly Planner Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 November I I January 12 S M T W T F S S M T W T F S- 12:00 PM Mayuf. Lunch 6:00 PM CHRIST- MAS TREE 1 2 3 4 5- 1 2 3 4 5 6 7 LIGHTING 6 7 8 9 10 11 12 8 9 10 11. 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 29 30 31 4 5 6 7 8 9 10 10:00 AM Transp 3:00 PM City Council 11:30 AM - 1:30 PM 1100 AM CVCC-Snm 8:30 AM - 11:00 Henderson M80i HOLIDAY OPEN 12:00 PM Energy) AM BREAKFAST 6,00PMExecCmte- HOUSE Environ:SniH WITH SANTA Adolph 10 00 AM -ALRC 6:00 PM IID Energy Cmte-Franklin 11 12 13 14 15 16 17 10:00 AM Pub. Sfty" 7:00 PM Planning 9:00 AM BCTC- 3:00 PM Historic Preser- 9:0o AM CVA-Evens 9:00 AM - 2:00 PM Henderson Camrrlission Henderson vation Comrssion HAZARDOUS 5:30 PM Community 4:00 PM Investment WASTE DISPOS- Servioee Commission Advisory Board AL EVENT 6:00 PM League. Henderson 18 19 20 21 22 23 24 3:00 PM City Council Meeting i0:00 AM Homelessness Cmte.-Franldin 9:00 AM LAFCO Chnsenas Eve PM HCSGFranklin Henderson 2:00 PM J.CaMran Reg.AirpohFraddin 25 26 27 28 29 30 31 Christmas Holiday 7:00 PM Planning 12:00 PM Sunline-Adolph NEW YEARS EVE Observed •CITY Commission HALL CLOSED Christmas Day Printed by Calendar Creator Plus on 11/2/2011 y: 134 January 2012 Monthly Planner Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 3 4 5 6 7 y 3:00 PM City Cwwl Meeang 10 00 AM -AIRC B 70bsemd ay New Years Day rved - L 8 9 10 11 12 13 14 10:00 AM Pub. Shy. 7:00 PM Planning 9:00 AM RCTC- 9:30 AM Animal Campus- kh Fro Hendermn Commission Henderson 1100 AM CVCCSnM 3:00 PM Mtns. 4:00 PM Investment 12:00 PM Energyl Consversancy-Franklin Advisory Board Environs Sniff 5:30 PM Community Services Commission " - 6:00 PM League - Henderson 15 16 17 18 19 20 21 3:00 PM Cry Council mmbg 1000 AM H—messmss CM. Fmmin 3.00 PM Histor:Ic Preser- 9:00 AM CVA-Evans _ '\ 12:00 PM HCRC.Franklin vation Conunisslon Martin Luther Kings Birthday (CITY HAIL CLOSED) 22 23 24 25 26 27 28 10:30 AM RCTC Budget 7:00 PM Planning 12:00 PM Sunl'me-Adolph 9:00 AM LAFCO- Henderson Commission Henderson 29 30 31 6:00 PM Exec Cmte: Adolph December I I February 12 S M T W T F S S M T W T F S 1 2 3 1 2 3 4 4 5 6 7 8 9 10 5 6 7 8 9 10 11 11 12 13 14 15 16 17 12 13 14 15 16 17 18 18 19 20 21 22 23 24 19 20 21 22 23 24 25 25 26 27 28 29 30 31 26 27 28 29 Printed by Calendar Creator Plus on 11/2/2011 135 DEPARTMENT REPORT: 4 TO: The Honorable Mayor and Members of t City Council FROM: Greg Butler, Building & Safety Director DATE: November 15, 2011 RE: Department Report — October, 2011 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of October. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $32,546,864 which includes the issuance of 127 building permits in October; • Animal Control handled 335 cases in October; • Code Compliance initiated 201 cases in October; • Garage sale permits generated $1760 revenue in October. 13q C t0i.1 tON O1N Nt��.NTd�(Vrp"n{ i O t0 �t M�ll1 n I��ln�IM�tOiN t0 � V M N 00 00 N 00 O 1�0 N 110,.1i•-iiN N t0 0� 00 N t�!M N 0) ' 0% Ln ` 7 L ! ,T N u) fM ( N ( N ! 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M N O M r O O f� O t0 O A M w 0 0 0 0 0 c N N N a V O 11 m C C 9 ^ y ^ G1 C N O O O CL O W a c c c Y c E a) OL y _ V W IL E E w Ea V E 0' yZ °'E N Ja c CO y > > > A > > (D� m o�oc �Q V N 'O C y C N "O d -= c fA h 0 Q Z3Z fJ Z o s ++ O m C 3 > m C 3 a> m C 3 Q d C i a H d— y o m S o J Q d 0 0 = Q d O O d = 0 m 0 0 Q 0 0 Z D: £ m 'o c ._ j v 'a d— H a a m E e m O a 0 m �v- 0 0 c 2 Z o o = O g o 'o 'c O 0 b F h m Q U> N � 0 0 F 0 Z Q U Z F Q > 1,39 U1 O V 01 O n T N O V O w N V O n M 0 co In n M �O �- N n N W W M V O N •- O � n n N N N N N h O H l6 } U O O Q O O Z O N O) �O N OD n o Go MGo N O O N O N N N V m N N n M N N O N O N V N N M N N w o N O n N (O V O (O to f0 n N co N (O O O '- O Q � 00! (O co O 0 � V C N M �- N V O W N n V O (O n 0 ,a N N Oa0 r, T l0 M O O Om MO A M N (D (O V OD M v N 1O O O V M aD �O N Q m V V M V M co N wV (00 @ 0 V V O N A V O^i vM(VO � N M N OD V O O R7 7 n M N N M t0 N M n m N N O O N U- ,77 O O M 777 M O 00 M N V M M M N CD It N oo r n U to p W a ~Q U)z y z c ° H F J zLU N — Z as y C F W 0 9 O. y W O a W W +� j Z > .� FN" wFQG3- wm�> wUGJ V zU ~ � w a w zW o w 'o 0 'a E -0 a � a : OLL :CaL r- � a N NoNyUW U ar Ew rE E fwrNEOtaOQ Q U) G n O U ON U) O U @ fn O U 0 m U z 2 N O U LL. w N A O z mZzm 00xa_oJ 140 DEPARTMENT REPORT: S TO: Honorable Mayor and Members of the City Co cil FROM: Edie Hylton, Community Services Director DATE: November 15, 2011 SUBJECT: Community Services Department Report for October 2011 Upcoming events of the Community Services Department for December 2011: Computers *Basic Computer *Digital Camera 2 *Basic Microsoft Word *Intermediate Computer Adobe Photoshop Elements, Senior Center Dance *Swing/Latin Fusion *Dance Workshop Hawaiian Dance (14 yrs. & up), Senior Center Excursions Shopping at Cabazon Outlets Exercise & Fitness *Morning Workout *Mat Pilates *Tai Chi Chuan/Qi Gong W.E.L.L. Morning Walks, Civic Center Campus Adult Walks, Fred Wolff Bear Creek Nature Preserve Yoga AM, Library Yoga PM, Museum Jazzercise, Senior Center Zumba, Senior Center Free Programs *Quitters *Woodcarvers Martial Arts Karate/ Taekwondo, Senior Center Music Beginning Guitar, Senior Center Special Events *Holiday Luncheon *Evening Dance n J A I Christmas Tree Lighting, Old Town Breakfast with Santa, Senior Center Special Interest *Beginning Ukulele *Hooked on Loops Sports Disc Golf Holiday Tournament, Civic Center Campus Open Gym Basketball & Volleyball *Senior Center class or activity 142 Community Services Department Attendance Report for October 2011 Summary Sheet Variance Sessions Per Month Proaram 2011 2010 2011 2010 Leisure Classes 201 167 34 80 81 Special Events -1 650 1015 -365 3 5 Sports 238 336 -98 24 19 Senior Center -2 1356 1680 -324 113 129 Total 2,445 3,198 -753 220 234 Senior Services Senior Center 331 386 -55 20 14 Total 331 386 -55 20 14 Sports User Groups La Quinta Park AYSO 1500 1500 0 22 23 Desert Boot Camp 50 50 0 12 10 LQ Rugby Club 30 25 5 2 12 Sports Complex LQ Youth & Sports -3 175 60 115 20 16 PDLQ Football 140 150 -10 6 6 Colonel Mitchell Paige AYSO 250 300 -50 8 7 LQ Rugby Club 30 0 30 3 0 C.V. Revolution 20 25 -5 8 8 L.Q. Futbol - Barcelona 20 0 20 13 0 L.Q. Futbol - Natives 20 0 20 9 0 Facility/Park Rentals Senior Center (Private Party) 100 0 100 1 0 (Sunday Church) •4 375 750 -375 5 10 Museum Meeting Room 0 60 -60 0 1 Library Classroom •5 780 360 420 13 6 Civic Center Campus (Private Party) 0 50 -50 0 1 Park Rentals La Quinta Park 100 200 -1001 2 4 Fritz Burns Park 1 1 00t 100 0 2 2 Total 3,690 3,630 60 1261 106 Total Programs 1 6,4661 7,214 -748 3661 354 Volunteer Hours Senior Center 2211 269 -48 Total Volunteer Hours 2211 269 -48 -1 Portal of Poppies Dedication and Fire Station #32 Dedication occurred in 2010. Decrease in attendance at Halloween Carnival this year. -2 Decrease in number of classes offered this year compared to 2010. •3 Winter Ball League was minimized in 2011 due to Sports Complex Core construction. n .r •4 Two church groups met at Senior Center in 2010; only one church group this year. 4 -5 Library staff offered Spanish classes and a Movie Series this year. Community Services Department Program Report for October 2011 2011 2010 2011 2010 Participants Participants Variance Meetings Meetings Leisure Classes Pre-Ballet/Jazz 3-5 7 3 4 3 3 Ballet/Tap 4-6 13 10 3 3 5 Dance And Cheer 8 0 8 4 0 Guitar - Beg. 12 16 -4 4 3 Zumba 16 16 0 8 8 Yoga - Morning 4 11 -7 4 4 Yoga - Evening 7 7 0 4 4 Hawaiian Hula - 14 & up 3 9 -6 3 4 Elements - Beg. 4 0 4 4 0 Play with PowerPoint 6 0 6 1 0 Guitar - 2nd level 8 5 3 3 2 Karate/Taekwondo 4- 8 (Beg.) 29 0 29 9 0 Karate/Taekwondo 4- 8 (Inter.) 38 0 38 9 0 Karate/Taekwondo 9 & up 27 0 27 9 0 Dance, Play & Pretend 7 12 -5 4 4 Jazzercise 12 12 0 8 8 Totals 201 101 100 80 45 2011 2010 2011 2010 Participants Participants Variance Meetings Meetin s Special Events Moonlight Movie @ Old Town 120 150 -30 1 1 Halloween Carnival 300 400 -100 1 1 Halloween Pet Parade 230 200 30 1 1 Totals 650 750 -100 3 3 2011 2010 2011 2010 Participants Participants Variance Meetings Meetings Sports Open Gym Basketball * 63 173 -110 12 12 Open Gym Volleyball 45 58 -13 4 4 W.E.L.L. Walking Club 10 9 1 1 1 Nature Walk 20 15 5 1 1 Disc Golf Tournament 50 O 50 1 0 Y-Rookies (youth soccer program) 50 01 501 5 0 Totals 1 2381 255 -171 24 18 Community Services Totals 1 1,0891 1,106 -171 1071 66 *Decrease in Open Gym Basketball attendance due to closure of Fitness Center. of 144 Community Services Department Monthly Revenue Report for October 2011 Monthlv Revenue - Facility Rentals 2011 2010 Variance Library $ 150.00 $ $ 150.00 Museum $ - $ 420.00 $ (420.00) Senior Center `1 $ 1,325.00 $ 2,705.00 $ (1,380.00) Parks $ 150.00 $ 635.00 $ (485.00) Sports Fields •2 $ 1,172.00 $ 3,232.00 $ (2,060.00) Monthly Facility Revenue $ 2,797.00 $ 6,992.00 $ (4,195.00) Monthlv Revenue Senior Center -3 $ 3,165.00 $ 4,251.00 1 $ (1,086.00) Community Services $ 6,576.00 $ 5,271.00 $ 1,305.00 La Quinta Resident Cards $ 5,590.00 $ 4,900.00 $ 690.00 Total Revenue $ 15,331.00 $ 14,422.00 $ 909.00 Revenue Year to Date Facility Revenue $ 9,868.00 $ 18,292.00 $ (8,424.00) Senior Center $ 11,646.50 $ 12,896.50 $ (1,250.00) Community Services $ 22,888.50 $ 20,411.00 $ 2,477.50 La Quinta Resident Cards $ 15,995.00 $ 14,490.00 $ 1,505.00 Total Revenue to Date $ 60,398.00 $ 66,089.50 $ (5,691.50) •1 Decrease in revenue due to loss of church user group. -2 LQYSA Baseball travel teams payment and Adult Soccer League in 2010. •3 Decrease in revenue due to less classes offered this year. 145 Senior Center Attendance Senior Center Program Report for October 2011 Participation Participation Variance Meetings Meetings 2011 2010 2011 2010 Senior Activities ACBL 2 99ers* 98 225 -127 4 4 Bridge, Social/Party 313 329 -16 19 15 Health Fairs (Annual & Wellness Connection) 300 376 -76 2 2 Monthly Birthday Party 50 48 2 1 1 Monthly Luncheon (Halloween) 89 90 -1 1 1 Movie Time 57 49 8 4 4 Tennis 121 202 -81 8 8 Putting Action 4 0 4 3 0 Senior Activity Total 1032 1319 -287 42 35 Senior Leisure Classes AARP Driver Refresher Course 6 0 6 1 0 Acrylic Landscapes 10 0 10 3 0 Beginning Bride 11 0 11 4 0 Basic Drawing Skills 7 0 7 3 0 Chair Yoga 10 0 10 3 0 Use a Digital Camera 8 0 8 1 0 Exercise 41 38 3 13 13 Golden Tones 22 37 -15 3 3 Hooked on Loops 9 4 5 4 4 Mat Pilates 15 14 1 13 13 Quilters 42 30 12 4 4 Swing/Latin Fusion 5 6 -1 3 1 Ukulele Players 96 67 29 9 9 Woodcarvers 39 31 8 4 5 Yoga for Health 3 10 -7 3 3 Senior Leisure Classes Total 324 237 87 71 55 TOTAL SENIOR PROGRAMS 1366 1556 -200 113 90 Senior Services Cool Center 33 44 -11 16 13 FIND 203 236 -33 4 5 HICAP 9 19 -10 3 5 HICAP Workshop (Medicare) 10 0 10 1 0 Legal Consultation 6 5 1 1 1 LIHEAP 6 2 4 2 1 Notary/Financial Consults/Lobby/Geriatric 7 0 7 5 0 Presentations/Health Screenin s** 27 26 1 4 2 Volunteers 30 40 -10 n/a n/a TOTAL SENIOR SERVICES 331 372 -30 20 14 SENIOR CENTER TOTAL 1687 1928 -2301 1331 104 *New ACBL Bridge group - This group is smaller than the original ACBL group. **Included: Writing Workshop, Who Dunnit Bookclub, JFK Medical Expert Series & Eisenhower Medical Center 146 Parks Activities Updates For October 2011 The backstop for field number 2 at the Sports Complex has been renovated with lumber made from recycled plastic. This same material was used for rebuilding the other backstops as part of last year's Sports Complex renovation project. The renovation project also used recycled plastic lumber for the trash cans and picnic tables. New park rules signs and field identification signs were installed to replace the old and weathered signs. All over -seeding has been completed in the parks except for the picnic area at La Quinta Park and the Seasons and Fritz Burns Dog Parks. These three areas will be over -seeded during the first week of November. The two dog parks remained open while Pioneer Dog Park was over -seeded in October. Now that Pioneer is open, the other two facilities will be closed in November for over -seeding. 147 The Gems symbolize the Wellness System Fees Ruby Level = $50.00 Self -Directed Program; One Year -Key Use Sapphire Level = $175.00 All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Designed Program by Personal Training Staff; Post -Fitness Assessment Test Diamond Level = $295.00 All Ruby and Sapphire Level Benefits; Three Additional Personal Training Sessions • Members Sold is the # of memberships sold that day. • Walk-ins are people without membership cards that are paying a daily $5 fee. • Daily counts are the # of Members coming into the center that have had their membership cards scanned by us. • The totals at the end of each row is the total of all of the above transactions for the day. / • Department Report: 1 J �F TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Direct DATE: November 15, 2011 SUBJECT: Department Report for the Month of October 2011 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of October 2011. 15EP 1 0 a w F- Z w 2 F- a w 0 0 N cc w m O F- U 0 LU Z w F- O F- a co E: D U U) w w Y M 'O 'O m -o 'o v L 'O 'O 'O 'O 'o m •O 'O 'o V a U 'o a7 a) 0 0 N 07 a) N a) a) a) O 0 N 0 0 a) a) a) a) o o W O Y Y Y Y Y Y Y Y Y Y_ }}+r Y i- Y Y_ Y Y Y Y Y Y Y Y_ Y Y Y Y_ Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y U ME E E E E E - E E E E E E E E E E E E E E E E E 3 U o a a a a a a a a a a a a a a a a a a a a a a w Z > > > > > > > > > > > > > > > > > > > > > > Z Q d N N N N N N N N N N N N N N N N N N N N N N J O. 0,00,00,N,O,W,OO—OmOOOw aL0 N c , Z Q N Z O J H N Y F- W a) O a L C C N N a) N a) a. a a a CO m m a� d ao) fn aci , N Ya 3 2 c cca,QQ.S E a� °' L a)� E o cn CL a Co N'5 E N U ` M ) N a a + c i0 +� m o c 7 N a c N¢ N a c o w O a a) o fn y `° N o ° a E a~ H c o 0 p E aci E C �- Q v d°� N '� j Z>> a7 D L U 'N c J N Q o_ c a aD U 'Y U > m 'a o c � o o c d E O � o :g Y ;° O a a) m c v a� .° a`) C C �O 0 o 0)C N o Cl 0 a) c C 0 p N CM Y G Y a) a) a) O O 7 QUow'u. dCL)) l)U)F—F—F—>NN I I Icni 150 N } H O N H Q zm O O (n U �O 0 O U _Z N Z JJ a� r� N 00 In n Cd z O H a U N w ° 0 0 ° ° a> a> ° O yU Y Y Y Y Y Y Y Y Y Y Y i+ Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y w E E E E E E E E E E E E E E E E ` a a a a a a a a a a a a a a a a OO C CL > > > > > > > > > > > > > > > > a N N f/J N N N N N N N N N Vl N N y d a O O 0OONNOo01,1-0, Q W U H H Z D O J O Q LL p W z Lu a •CL Y(D Fnc N (D N C (D E fA y Co E F - w m E° ur y E it J W Cn N Q) N a C Q d cn cn M N C O Ci C y a N c °' Q C E E w O a Q a E U Q m a j m m y o Co m a d y v m o t o _ E H° 0 O 0 o a E C a E>° a z>>> y t ° V z U C m a '� '� U J J 'O ° N � cr Y 0) O� °7 0 C Q a V C> 5 .� j 03 C C 07 ° (D C C M C C 0 a)QUOwi.L(72(�(nU)U) 00 CNN 151 M DEPARTMENT REPORT: V D Foy .IFS yaw F�--S MEMORANDUM F`y OF TKE� TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: November 15, 2011 SUBJECT: Public Works Department Report for October 2011 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks; 5. Public Works Strategic Plan Timothy R. Jo son Public Works Di ctor/City Engineer n 153 U) CW J G f • Oc Z. j a o 5w 'LU y w m }O} p W V F 3 K O U U U 7 C aN z N F U J �I O I O O O O O r O O O O O O O O O O e 0 o e o 0 0 0 i i : RlSe, i i i tl 4i S o 0 0 00 00 0 0 0 0 0 0 0 0 0 0 i. N�. 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N4)EE > d'6 rCIL E 2O0C E 07 NCDN CON 4)7E N2yO Q r7d CMm C E O MONTHLY SUMMARY OF PUBLIC WORKS TASKS MONTH OF: October, 2011 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 4 Men 4 Men 3 Men 1 Man Total 1000 Policing/Inspection 37 78 82 12 209 1001 Pot Hole -Repair/Patching 0 11 8 0 19 1002 Crack/Joint-Repair 0 0 1 0 1 1003 Pavement Marking/Legends 0 3 9 0 12 1004 Pavement Marking/Striping 0 0 9 2 11 1005 Curb Painting 0 2 0 0 2 1006 Other Traffic Controls 18 42 30 1 91 1007 Curb & Gutter Repair/Const. 0 3 4 0 7 1008 Other Concrete Repairs/Const. 0 0 3 0 3 1009 Street Sign Install (New) 4 2 0 0 6 1010 Street Sign Repair/Maint 73 8 16 0 97 1011 Debris Removal 14 31 47 0 92 1012 Right of Way Maint. 0 29 9 0 38 1021 CLEAN Catch Basin Inlet/Outlet 2 3 8 0 13 1022 Rondo Channel Outlet/Vault 0 0 0 0 0 1022A Desert Club Outlet/Vault 0 0 0 0 0 1023 S.D./D.W./C.B. Repair/Maint. 0 13 39 3 55 1024 Gutter/Median Sand Removal 0 0 4 0 4 1025 Street Sweeping (Machine) 0 150 160 0 310 1026 Street Sweeping (Hand) 0 6 1 0 7 1027 Sidewalk/Bike Path Cleaning 0 4 2 0 6 1028 Dust Control 0 0 0 0 0 1029 Flood Control 0 10 1 0 11 1031 Parks/Retention Basins Inspection/Clean-L 0 14 10 0 24 1041 Irrig/ Weeding, Shrubs & Tree Trimming 59 7 18 10 94 1051 Landscape/Irrigation Contract Managemen 0 0 2 13 15 1052 Lighting/Electrical Contract Management 0 0 0 10 10 1061 Small Tools Repair/Maint. 0 0 0 0 0 1062 Equipment Repair/Maint. 3 9 3 0 15 1063 Vehicle Repair Maint. 7 10 22 0 39 1081 Trash/Litter/Recycable Removal 2 0 1 0 3 1082 Vandalism Repairs 0 0 9 0 9 1083 Graffiti Removal 222 57 53 11 343 1084 IMaint. Yard Building Maint. 21 13 8 6 48 1085 Seminars/Training 7 0 0 11 18 1086 Special Events 0 0 0 2 2 1087 Citizen Complaints/Requests 98 29 17 0 144 1088 Meeting 0 24 24 24 72 1089 Office (Phone, paperwork, reports, Misc.) 37 28 32 46 143 SUBTOTAL 6041 586 6321 751 1 1973 1091 Over Time 16 20 16 0 52 1094 Jury Duty( 0 0 0 0 0 1095 Sick Leave 36 10 0 9 55 1096 Vacation 0 10 8 0 18 1097 Holiday 0 34 0 0 34 1098 Floating Holiday 0 0 0 0 0 1099 lWorker Comp/ Bereavement/ STD 01 01 01 0 0 SUBTOTAL 52 74 24 9 159 TOTAL HOURS 656 660 656 160 2132 TOTAL MILES 47511 35761 33751 231 11933 p 160 Completed October 2009 Updated October 2011 Timothy R. Jonasson, Public Works Director/City Engineer p 161 Table of Contents Message from the Public Works Director Executive Summary Mission, Vision & Core Values Public Works Department Organization Critical Issues & Strategies Levels of Service Program Goals & Objectives Management Goals & Objectives Plan Monitoring & Documentation Documentation of the relationship of the Department strategic plan to City of La Quints Implementation Plan Appendices 2 M 162 Message from Public Works Director I am pleased to present the Public Works Department Strategic Plan. The purpose of the public works strategic plan is to clarify the department's overall mission and its commitment to levels of service offered to the community we serve, and is a product of the department's improvements in its effort to become an American Public Works Association (APWA) accredited agency. The Strategic Plan contains our department's mission, vision and core values statements; definitions of our levels of service; plans to achieve our goals and objectives; and a method for monitoring our progress towards implementing our plan. In order for the department to be able to plan for the future, we must establish levels of service to be provided to the community, or customer base, for each of our department's functional responsibilities. These levels of service are set forth in writing in this document and they are communicated to our customers using our city website. The public works department has developed long and short-range goals and objectives that are consistent with our levels of service. Each year, as part of the budget process, the department submits its' list of goals and objectives for the fiscal year (July Vt through June 30`h). In addition, the city council establishes individual goals and objectives that the department must achieve. The fiscal year goals and objectives are included each year as part of the city's budget document. The department's goals and objectives are communicated to our customers using the city's website and they are communicated to our employees with a posting on the department's employee information bulletin board. Our progress towards completing our goals and objectives is reviewed and monitored at the department division head meetings. Using a bulletin board, the department maintains a constant visual reminder on the status and progress of each of its fiscal year goals. Each department manager is provided a copy of the strategic plan and is responsible for ensuring that the document is current, and usable. The strategic plan is reviewed on a periodic basis by the public works management team, at which time it will be revised. 3 •.» 163 Executive Summary "Strategic Planning is the process by which the guiding members of an organization envision its future and develop. the necessary procedures and operations to achieve that future" The essence of the Strategic Plan is the set of strategies that will be used to fulfill the organization's mission. Strategic success requires more than a strategic plan, it requires the right employees with the right skills, in the right place, at the right time. This said, one of the key strategies of the public works department has been to work with the city personnel/risk manager to review and update city job descriptions for positions within the public works department to achieve the desired success. The strategic planning process was initiated in October 2009 and included an analysis of the department's strengths, weaknesses, opportunities and threats (i.e. a SWOT analysis) by both the public works department management team members and all department staff during division meetings. The public works management team then reviewed all of the comments collected to create the strategies and action steps that are included in the Strategic Plan. The department also incorporates information from the city's Annual Financial Management Review (AFMR) document to ensure a cohesive relationship between the department's Strategic Plan and the city-wide planning process. The public works management team meets periodically to review, discuss and update the department's Strategic Plan. 4 a 164 Public Works Department's Mission, Vision & Core Values March 8-9, 2007 Our Mission ... to enhance the quality of life in the City of La Quinta by providing world class customer care and the highest quality design, construction and maintenance of public and private projects that respect the natural beauty of the City. Our Vision ... to create a world class public service environment where... • employees feel appreciated and respected; • employees have embraced the core values & are confident in using them to make decisions; • all people engaged in the business of the Public Works Department communicate pride in their work; • La Quinta is known as a model of excellence in Public Works. Our Core Values ... Safety — we will actively pursue the prevention of undue harm, risk, injury or damage that could result from the activity of the Public Works Department. Courtesy — we will respond to all customers that come in contact with the Public Works Department in a timely, polite and respectful manner. Integrity — we will actively apply and uphold the Public Works Department's core values; we will do what we say we will do. Excellence — we will deliver world class customer service with accuracy and efficiency. 5 n 165 Public Works Department Organization Background: In November 2005, Bucknam & Associates was hired to complete a management review of the Public Works Department. The management review resulted in a reorganization of the department into five (5) divisions: Administrative Services, Development Services, Engineering Services, Maintenance Services ' and Traffic & Transportation Services; and the addition of several new positions (i.e. two principal engineers, one traffic signal technician, and one management analyst). In Fiscal Year 2008/2009, a Maintenance Worker II position was added as a result of the new work load from the relinquishment of State Highway 111 to the city. In Fiscal Year 2009/2010, the Traffic Division was moved into the Engineering Services Division, and the full-time Traffic Engineer position was eliminated. The department utilizes a part-time contract City Traffic Engineer. A vacant full-time Secretary position was cut from the budget in FY2009/2010. In October 2009, the department converted an Assistant Engineer 1 position into a new Public Works Inspector I position and an Assistant Engineer II position into a new Inspection Supervisor position within the Engineering Services Division. In FY2010/2011, a vacant Senior Engineer position was eliminated. In FY201 1 /2012, two vacant full-time positions were eliminated, one Associate Engineer and one Maintenance Worker Il. City and department employee orientation includes a review of the organization chart and discussion about scope and responsibility of the department, its divisions, the specific job description, job duties and reporting relationships. The organizational chart is posted in the employee areas and on the department website. Each employee is given a copy of the department organization chart (See Appendix A - department organizational chart). Below is a brief description of each of the four divisions and their primary functions: The Administrative Services Division functions are handled by 3 full-time positions. The primary functions performed by the Administrative Services Division include: • Implements department's mission, vision & values • Provides payroll & personnel management • Conducts personnel administration & performance reviews • Develops & implements department & division goals and objectives • Provides budget administration for the department • Processes invoices & purchase orders 0 N 166 • Conducts monthly master schedule review meetings for project oversight • Prepares Annual Engineer's Report for Lighting & Landscape District • Coordinates & processes staff reports to City Council • Prepares various reports, studies, resolutions, ordinances & agreements • Maintains department files & record retention schedule • Prepares Items of Interest (IOIs), GEM Articles, etc. • Coordinates responses to public records requests through City Clerk's Office • Coordinates & processes on-line requests for city service • Prepares, processes & monitors professional service agreements (PSAs) • Maintains department Operations Manual & Emergency Operations Manual • Provides administrative support to all divisions within the department • Maintains & updates department website • Receives, sorts and distributes department mail • Answers department's main phone line • Serves as interdepartmental liaison • Prepares department annual training calendar & assist staff with training registration • Oversees APWA self -assessment & accreditation process The Development Services Division functions are handled by 4 full-time positions and a contract map check consultant under Professional Service Agreement (PSA) with the City. The primary functions performed by the Development Services Division include: • Implements division's mission, vision and values • Develops and maintains division goals and objectives • Recommends and implements division policies, engineering bulletins & standard operating procedures • Prepares and administers division budget • Provides division planning • Conducts personnel administration and performance reviews • Conducts research and answers questions directed to the department from the public via the telephone; internet and public counter visits • Prepares Developer Impact Fee (DIF) reimbursement agreements, Subdivision Improvement Agreements (SIAs) and reviews maintenance agreements • Prepares various other reports, studies, resolutions, ordinances & agreements • Provides geographic information system (GIS) maintenance • Maintains department's web -based engineering plan archive, RTSN Map • Recommends fees (i.e. plan check, map check, development impact fees) • Provides plans, notes & design guidance, standard drawings, and plan check status on department website • Provides development plan and map check services • Processes parcel maps, tract maps, conditional use permits, site development permits, street name changes, specific plans, village use permits • Processes and researches cash deposit and bond reduction requests, subdivision improvement agreements (SIAs) time extension requests and recommends to City Council 7 U 167 release of bonds and acceptance of onsite and offsite improvements upon completion of projects • Provides support to Planning Commission on development issues • Assists the Redevelopment Agency (RDA) in all facets of engineering and entitlement support • Performs project field reviews and new project entitlement review including preparing conditions of approval • Reviews hydrology reports, water quality management plans, traffic studies and preliminary precise grading plans for entitlement of development projects • Reviews and processes encroachment, grading, driveway, transportation, and street closure permits • Reviews and approves improvement estimates • Processes land actions and final maps, administers right-of-way acquisition, assignment and assumption agreements, easement dedications, street vacations and lot line adjustments • Provides consultation with field inspection for development projects • Communicates engineering standards to the development community via the on-line engineering archive, engineering bulletins, Development Engineering Handbook (DEH) and hosts the annual developer meeting in June of each year • Provides assistance to the Building &Safety Department with grading & drainage plan checks and building permit clearance • Oversees flood zone, storm drains, and environmental compliance program for NPDES • Benchmark/survey monumentation The Engineering Services Division functions are handled by 5.5 full time positions; 2 contract construction inspection positions; a contract consultant for Capital Improvement Program (CIP) project design and management; and a part-time contract City Traffic Engineer. The primary functions performed by the Engineering Services Division include: • Implements division's mission, vision & values • Develops and maintains division goals and objectives • Recommends and implements division policies and standard design drawings • Prepares and administers division budget • Provides division planning • Conducts personnel administration and performance reviews • Prepares various reports, studies, resolutions, ordinances & agreements • Provides geographic information system (GIS) maintenance • Maintains department's web -based traffic alerts • Provides capital improvement program (CIP) project administration • Prepares project bid, award and construction documents (plans, specifications & engineer's estimates) • Provides construction inspection for private development, encroachment permits and CIP projects . • Oversees regional water quality control board compliance 8 168 • Updates the Development Impact Fee (DIF) document every 2 years • Oversees PM10 Fugitive Dust Control Program & SCAQMD compliance • Provides traffic signal operation and maintenance services, equipment. inventory and replacement schedule, and transportation planning • Reviews traffic studies and traffic control plans • Maintains traffic collision data in CrossRoads & prepare GIS map (bi-annual) • Prepares speed limit study and integrates information into GIS • Prepares traffic signal master plan, annual traffic safety report, traffic information flyers and weekly traffic alerts • Maintains traffic sign inventory and GIS information • Maintains bridge inventory and inspection log • Serves as Coachella Valley Association of Governments (CVAG) liaison The Maintenance Services Division functions are handled by 12.5 full-time positions and contract employees that perform Landscape Maintenance, Street Sweeping and Lighting & Landscape services. The primary functions performed by the Maintenance Services Division include: • Implements division's mission, vision & values • Develops and maintain division goals & objectives • Recommends and implements division policies • Prepares and administers division budget • Provides division planning • Conducts personnel administration and performance reviews • Prepares various reports, studies, resolutions, ordinances & agreements • Oversees City Corporation Yard maintenance and operations • Directs department's emergency field response • Coordinates with utility companies, homeowner & neighborhood groups • Oversees department's fleet management program • Prepares and maintains city's pavement management program (PMP) • Provides graffiti abatement and oversees commercial graffiti abatement program • Conducts street sweeping operations, prepares street sweeping schedules • Oversees the Lighting & Landscape District Maintenance for medians & parkways • Provides street maintenance, signing and striping • Provides weed abatement within the city right-of-way • Provides tree trimming operations • Provides assistance for special events • Responds to requests for city service • Provides storm drain maintenance for catch basins dry wells, retention basins & sand filters • Ensures safety compliance 9 to 169 Critical Issues & Strategies Employees First Fiscal Responsibility - The budget process for FY201 1 /2012 included an incentive for employees who meet the requirements to take early retirement in an effort to reduce the City's expenses. Two employees from the Public Works Department are taking the early retirement and these positions (one Associate Engineer and one Maintenance Worker II) will be cut from the budget. In addition, the following operating expenses were reduced: 1) $30K was cut from the Administrative Services Division budget for the preparation of the 5 year CIP document, it will now be done in-house by the Engineering Services Division Principal Engineer; 2) $5K was cut from the Development Services Division budget for NPDES administration and monitoring; 3) $90K was cut from the Engineering Services Division for contract inspection services; and 4) $10K was cut from the Engineering Services Division for contract signal maintenance with other entities. Mission, Vision & Values (long-term goal) - Continue to review this at regular staff meetings; managers/supervisors using praising books to recognize employees for core value behaviors; placement on website and in department publications such as the Development Engineering Handbook (DEH). Recognition & Praising - Employee recognition program used daily by staff; quarterly recognition from the management team. Training & Coaching - Annual training calendar created & posted; employees registered for free classes offered by California Joint Power Insurance Authority (CJPIA). Performance Evaluation - Evaluations are completed in a timely manner; training and coaching offered to employees. Commitment to Safety - The department will continue to assist the Human Resources/Risk Manager in updating the City's safety manual. The annual department training calendar tracks attendance at safety training. Continue to train employees on emergency preparedness as it relates to the Public Works Department's role during an emergency. A new hazardous materials storage building was purchased in 2010 as part of phase I of the maintenance yard master plan. Staffing Plan - On September 15, 2009, the City Council approved two (2) position changes in the Engineering Services Division. Effective October 1, 2009, an Assistant Engineer II position was eliminated and a new Public Works Inspection Supervisor position created; and an Assistant Engineer I position was converted into a new Public Works Inspector I position, In Fiscal Year 2009/2010, the department switched to a 9/80 work week as part of a citywide program increasing customer service through longer city hall hours of operation. World Class customer care and delivery of Public Works services APWA self -assessment & accreditation (long-term goal) - In January 2009, a kick-off meeting was held for the APWA self -assessment process. Chapters and tasks have been assigned due dates with a goal of completing the APWA self -assessment by December 31, 2011. The department plans to seek APWA accreditation in the future, budget permitting. The APWA self - assessment process is expected to yield efficiencies, cost savings and build employee morale. Customer service - Citywide employee training has been completed; written customer service policy & procedure is provided to employees through the City Manager's office. Public Works Operations Manual - In fiscal year 2009/2010, the Public Works Department completed its "Operations Manual" utilizing the APWA self -assessment process and tasks as a guide for determining the contents of the manual. An electronic copy of the manual is available on the shared T drive. Updates to the manual are documented on the revision log in the front of the manual and an email is sent out to all employees notifying them of the updates. Use of consultants - The department utilizes outside consultants as necessary to meet customer demands. Standard Operating Procedures (SOPs) - Completed SOP manuals for Senior Secretary and Counter Technician positions. These manuals will continue to be updated. Annual Developer Meeting - The Development Services Division hosts a meeting with local developers and their engineers on the V Thursday in June of each year to review changes to the Development Engineering Handbook (DEH). Development Engineering Handbook (DEH) - The DEH is a guide for developers and their engineers to assist them in getting through various department processes (i.e. plan check, map check, permits, etc.). In Fiscal Year 2009/2010, the department went paperless and now hands out thumb drives to attendees of the annual developer meeting containing an electronic version of DEH instead of printed copies as a part of its "green effort". The DEH is also posted on the city website. Second Opinion Program - Offered to customers who want a 2"d opinion on initial direction provided by staff. The second opinion form is a web -based interactive form that can be emailed directly to the Public Works Director/City Engineer. On -Line Requests for City Service - A web -based system for customers to request city service and report concerns. The department cooperates in sharing information with the Police Department for graffiti incidents. Website - Continuously updated, and provides a valuable resource of information to customers. An RFP Manager web page was added to the Public Works Department's website that allows consultants to register on line and then automatically get notified whenever an RFP is posted. 11 N - 1.11 Public Counter - The Public Works Department placed a large screen computer monitor at the public counter to assist customers in viewing plans from our on-line engineering plan archive and accessing other information from our website and the internet. Traffic informational brochures and various forms, applications and information are also made available at the public counter. APWA National Public Works Week & Annual Student Outreach Program - the Public Works Department celebrates National Public Works Week (NPWW) each year by hosting its annual high school student outreach program. High school students who are considering a career in public works /engineering are invited to City Hall to meet with Public Works Department staff and given an invitation to volunteer their time over their summer break to learn more about public works and engineering. Planning for the future anticipated growth/increased population Administrative Services Division 6 Fiscal year goals & objectives - updated annually as part of the city budget process v Complete the APWA self -assessment process and work toward APWA accreditation 4• Continue to organize & maintain department file systems Continue to look for cost saving measures within the department and to streamline systems and processes •:• Present cost recovery strategies (i.e. new park assessment district, special tax, or user fees) to the Mayor and City Council members for their consideration Development Services Division ❖ Fiscal year goals & objectives - updated annually as part of the city budget process •'r Work with planning department to update fees & revenue projections Ensure compliance with Whitewater River Region NPDES permit requirements •S Update city's floodplain ordinance Assist Planning Department with General Plan update :• Assist Planning Department with implementation of General Plan provisions through the entitlement process Engineering Services Division f• Fiscal year goals & objectives - updated annually as part of the city budget process. ❖ Starting in FY201112012 complete the 5-year CIP program document in-house and update annually in time for the city's budget process. ❖ Expand use of GIS - projects list has been created and progress tracked Maintain the Traffic Signal Master Plan Maintenance Services Division ❖ Fiscal year goals & objectives - updated annually as part of the city budget process 4• Work with city emergency services coordinator to find funding for phase II of the City Corporation Yard Master Plan Investigate alternative fuel fleet options (i.e. CNG, electric, etc.), investigate feasibility of converting fleet vehicles to CNG now that the corporation yard has a CNG fueling station N 1-12 12 Maintaining existing infrastructure Development Services Division ❖ Maintain online engineering plan archive Ensure that developments maintain storm water Best Management Practice (BMP) in accordance with the City's NPDES Permit by requiring Storm Water BMP Agreements Engineering Services Division •S Use the MicroPaver software pavement management program (PMP) to track and rate the existing condition of city's paved street system, and use as a planning tool for the annual slurry seal program and CIP program. Provide training to Engineering Services Division staff on how to use and update MicroPaver Continue to maintain bridge inspection/maintenance log; add Jefferson Street and Adams Street bridges to inventory •b Complete and maintain the ADA Transition Plan database Complete and maintain the traffic sign inventory and GIS map and database Maintain storm drain master plan and inventory v Prepare the Annual Traffic Safety Report and assist the Maintenance Services Division in implementing the recommendations Maintenance Services Division ❖ Improve street sweeping operations - a new decant station and Compressed National Gas (CNG) fueling station were constructed as part of the Phase I Maintenance Yard Master Plan. Perform regular maintenance of decant station clarifier Graffiti abatement - continue efforts to promote participation by commercial property owners in the free graffiti abatement program; and continue to work with La Quinta Police Department in collection & sharing of graffiti data Continue to implement new curb, gutter & sidewalk maintenance & inspection program ❖ Investigate work order system to automate tracking of fleet and other information s In April 2011, the department applied for a local government match grant through MSRC for the retrofitting of three of its fleet vehicles to meet air quality requirements ❖ Implement recommendations in the Annual Safety Traffic Report 6• Complete a tree inventory •:• In coordination with Engineering Services Division, maintain traffic sign inventory database Emergency preparedness Administrative Services Division v Ensure department staff are registered & attend required incident command system (ICS) training ❖ Participate in training and exercises conducted and/or coordinated by city emergency services coordinator Participate in emergency operations center (EOC) table top training •o Conduct training on Public Works Department Emergency Operations Manual i• Ensure department staff are registered & attend safety training, including required CPR/First Aid/AED training Continue to assist City Personnel/Risk Manager in updating the city safety manual Engineering Services Division •:• Conduct annual training on use and care of emergency radios that have been installed in city vehicles for improved emergency communications 13 � l3 f• Conduct annual "no cell phone day" where employees must only use emergency radios Maintenance Services Division A Conduct annual training on use and care of emergency radios that have been installed in city vehicles for improved emergency communications d• Conduct annual "no cell phone day" where employees must only use emergency radios. Purchased sharps containers for vehicles and facilities as part of bloodborn pathogens exposure control plan - employees attend training annually through CJPIA Public Works Department Levels of Service 1. Service Requests - The public works department processes all requests for service that come through the city website using the Access software database. Requests that are not handled by public works are forwarded to the appropriate city department for response. The department has established the following service request response time goals: Safety related issues within 24 hours (highest priority) Graffiti incidents within 24 hours of notification (72 hours on private property) All other on line requests for service, respond within 5 working days 2. Telephone calls - The city's standard is to answer phone calls within 3 rings and to return phone calls within 24 hours. The department has adopted a policy for "Handling of Department Telephone Lines & Public Counter" and "Handling & Routing Misdirected Emergency Calls". 3. Map & Plan Check Review - As of February 2009, the department shifted to 100% in- house plan check as a cost saving measure. Map check review is still outsourced to a consultant. The department has established a service level goal of no more than 3 rounds of plan check review submittals for approval of rough grading, street, precise grading plans, water quality management plans, hydrology reports, parcel maps and tract maps. High quality initial submittals and the prompt return of corrected plans from the Engineer of Record normally reduce the plan approval time. The department has made efforts to assist customers in plan/map check processes by preparing its "Development Engineering Handbook" which contains among other things a flow chart showing the plan check process. In addition, a "Plan Check Status Report" is posted to the website every day as a reference for customers. The department has set a customer service level of returning peer review comments to consultants within fifteen (15) business days on the 1" round, and within ten (10) business days on subsequent rounds. 4. Second Opinion Program - The department also has a confidential "Second Opinion Program" that our Development Services Division offers its customers who have a question or concern for the Public Works Director regarding direction given by staff on 14 114 their project. The Second Opinion Program Form can be filled out electronically using the interactive form on the City website: 5. Driveway Permits - Issued within one (1) working day once the application is deemed complete and the fee paid. This form can be completed electronically on the City website using the interactive form. 6. Haul Permits - Issued within two (2) working days once the application is deemed complete and the fee paid. This form can be completed electronically on the City website using the interactive form. 7. Encroachment Permits - Issued within seven (7) working days once the application is deemed complete and the fee paid. This form can be completed electronically on the City website using the interactive form. 8. Public Works Inspections - Inspection requests are made by calling the Inspection Hotline at (760) 777-7097. The inspection line is checked at 3:00 p.m. each day. Any requests made before 3:00 p.m, will be considered for the next business day. Inspection requests made after 3:OOp.m. will be considered for the second business day. Inspection requests are granted on a 24 hour request basis but you are guaranteed an inspection within 2 business days. Inspections are performed Monday through Friday (excluding holidays). Inspections on weekends must be arranged and approved by the City in advance and may result in an additional fee. 9. Street Sweeping - The current service level is for all residential streets to be swept once week and all arterial streets to be swept once every two weeks. The street sweeping schedule and maps are posted on the City website. 10. Street/Road Conditions - Using the MicroPaver Access database continue to evaluate, rate and plan for street/road maintenance and repair. Maintain a PCI rating of 80 for all city streets/roads. 11. Response to Emails - Staff will follow the instructions in the City of La Quinta Customer Service Manual. Staff will respond to email within 24 hours (preferably the same day it was received), or use the Outlook "Out of Office Assistant" to record a message letting people know when they will be able to respond. 12. Response to Written Correspondence - Staff will follow the instructions in the City of La Quinta Customer Service Manual. Staff will respond to written correspondence or inquiries that may take an extended period of time to research and resolve, within ten (10) business days. The response should include the status of the investigation and estimated time of resolution. 15 115 Program Goals & Objectives Please Go To Appendix B - PUBLIC WORKS DEPARTMENT FISCAL YEAR GOALS 16 116 Management Goals & Objectives Goal - Implement the mission, vision and core values and customer service goals Objectives - 1) Use employee recognition program "good work forms" to recognize core values behaviors; 2) Managers/supervisors use "praising books" to, document and reinforce the habit of recognizing good work; 3) Recite the mission, vision and core values at weekly division head meetings; 4) Maintain department training calendar, Public Works Operations Manual, Public Works Emergency Operations Manual, Development Engineering Handbook (DEH); 5) Complete APWA self -assessment; and 6) Complete and maintain the ADA Transition Plan Goal - Maintain and update the department's strategic plan Objectives - 1) Continue to incorporate information contained in the city's Annual Financial Management Review (AFMR) with the department's strategic plan; and 2) Meet every three months in FY201 1 /2012 and then bi-annually to review and update the strategic plan. Goal - Seek grant funding and identify cost saving measures Objectives - 1) Apply to MSRC for reimbursement to retrofit on -road heavy duty diesel vehicles; 2) Work with City's Emergency Services Coordinator to identify grant opportunities to construct a permanent administration building at the City's Corporation Yard that could also serve as a secondary emergency operations center (EOC); 3) Seek grant funding to purchase alternative fuel vehicles in city fleet (Carl Moyer Program); 4) Identify funding to complete a tree inventory (Cal Fire); 5) Apply for State and Federal funding for CIP projects; 5) Implement work load transition plan in FY201 1 /2012 due to the loss of full-time positions; 6) Engineering Services Division to prepare 5-year CIP document in-house; and 7) Evaluate technology that will improve customer service response time, reduce administrative costs for staff time, and improve information reporting and tracking (App Order System, Freeance System and others). Goal - Complete analysis of Regional Transportation Uniform Mitigation Fee (TUMF) Objective - Determine if it is in the best interest of the City to join the Regional TUMF or contribute its local share of Y2 cent sales tax to Coachella Valley Regional Arterial Program. Goal - Implement City Council approved cost recovery strategies for lighting & landscape district and parks. Objective - Implement City Council approved cost recovery strategies to reduce impact to the General Fund. Goal - Update the development fee schedule Objective - Work with Planning and Finance Departments and City Council to update the City's development fee schedule (that has not been changed in 15 years) so that the new fees may better cover the City's actual expenses for project review, plan check, land action review and traffic study review. Goal - Participate in the NPDES Municipal Permit renewal process Objective - Actively participate in the next NPDES Municipal Permit renewal process to try to ensure that the next Whitewater River Region NPDES Permit contains only "desert climate appropriate" as it relates to storm water requirements. Plan Monitoring & Documentation Progress towards goals and objectives is routinely reviewed at department meetings. Responsibility for plan monitoring and documentation lies with the Public Works Director/City Engineer, and is included in management's personnel evaluations. The public works management team will meet quarterly in FY2011 /2012 and then bi-annually thereafter to review, discuss and update the department's Strategic Plan. 18 1.18 Implementation Plan The Public. Works Department Strategic Plan will be reviewed with staff during the month of August 2011. The Public Works Director/City Engineer will present a final draft of the department's strategic plan to the City Manager for his review and comments in September/October 2011. The Public Works Department will continue to review and update the strategic plan as needed on a bi-annual basis. 19 119 - a. i} , (� A Administrative Services Division Fiscal Year 2011-2012 Goals Goal #1 - Continue to improve timely response to citizens, City Council & other departments. Goal #2 - Pursue grant funds, in conjunction with the City Manager's Office, from. Local, State and Federal Programs to assist in financing needed for construction and operation of public infrastructure facilities. Goal #3 - Update the Public Works Department Strategic Plan. Goal #4 - Continue to identify cost savings opportunities within the department. Goal #5 - Coordinate National Public Works Week activities in May 2012 and conduct student outreach program with high school students. Goal #6 - Continue to investigate feasibility of forming a new Assessment District or creating a Special Tax to support park and recreation improvements, as directed by City Council. Goal #7 - Complete American Public Works Association (APWA) Self - Assessment Process. Goal #8 - Implement department mission, vision and core values as they relate to the Administrative Services Division. I y 1l ii ssrc t a I r yi ¢ i n+ t(. ritj t#t tI! S,: 7 S �1 oil rtn ...{• kr, i �.,fm ,$ �'� Is. i �tt64 ,e �4{ �,i Development Services Division Fiscal Year 2011-2012 Goals Goal #1 - Continue outreach to development community and attend Desert Valley Building Association (DVBA) and Building Industry Association (BIA) meetings. Goal #2 — Continue to refine engineering bulletins and Developer Engineering Handbook (DEH) to be responsive to the development community & ensure quality development in the City. Goal #3 — Continue efforts to provide a streamlined plan check review process for development projects and a streamlined permit process for onsite and offsite improvements. Goal #4 — Continue to support and expand use of GIS in the City. Goal #5 — Ensure that the City complies with the NPDES and Statewide General Construction Permits. Goal #6 — Support high school student outreach program as part of National Public Works Week. Goal #7 - Implement department mission, vision & core values as they apply to the Development Services Division. Goal #8 — Complete American Public Works Association (APWA) Self - Assessment Process. i r r,•. ^i X r r• n � n n{ r rr � r 1' 'js a n r r I Iql x�'?c F! � :r ! 4i ! r a H '� �1" `�lrr If I f�'� ilf Engineering Services Division Fiscal Year 2011-2012 Goals Goal #1 - Complete design phase and initiate construction phase of all approved projects in the FY2011/2012 CIP. Goal #2 - Ensure timely & cost effective implementation of CIP including maximizing grant funding opportunities. Goal #3 - Continue to provide professional technical support to private development & permitted projects, and all City Departments as needed and/or directed. Goal #4 - Continue to be the primary responsible engineer for City-wide PM10 enforcement, and act as the City's primary representative regarding all PM10 issues as they pertain to CVAG, SCAQMD and the EPA. Goal #5 - Be the lead engineer responsible for implementation and inspection of NPDES requirements on CIP projects and inspection of private development projects. Goal #6 - Continue to support and expand use of GIS in the department. Goal #7 - Continue to retrofit pedestrian push buttons at signalized crosswalks to meet ADA requirements, based on funding availability. Goal #8 - Continue to install traffic signal battery backup systems, based on funding availability. Goal #9 - All staff to pass the test for QSP and/or QSD to comply with NPDES. Goal #10 - Continue to install LED safety lighting at signalized intersections, based on funding availability. Goal #11 - Update Annual Traffic Safety Report and implement its recommendations when feasible. Continue to develop a report and GIS map showing -up-to-date traffic collision data. Goal #12 - Update Traffic Signal Master Plan to reflect new installations. Goal #13 - Continue to review work zone traffic control plans, traffic impact studies, EIR's, and development project plans within ten working days from the initial submittal. Goal #14 - Implement changes to reduce the frequency of collisions at Jefferson Street and Avenue 52 roundabout. Goal #15 - Complete the Public Works Department's portion of the ADA Transition Plan. Goal #16 - Complete the design of Washington Street & Highway 111 intersection improvements to increase the level of service. Goal #17 - Implement department mission, vision & cote values as they apply to the Engineering Services Division. Goal #18 - Complete American Public Works Association (APWA) Self -Assessment Process. 4 183 #' + r`` € .,5 •t �N tt €#x'1 tI "Iytl' aI } .I,,,.�i Fjt't.. `�4 I� 9 F " is Vi!!11 P t krrt e�`�W. kt nl I ! tit' {`i �ttt � tI' 3 r � tr - Iij �tFtl �tt€•'tt Vi ¢{fit;{} 4 tj �(,� tIllf i t�{ I'•�€ ! p k1 ,! t u,(} jj;I i t �;. i J, 1 Ii EI ' 'Ii", } 3(Iu?Eu iRI �I i,{ �JIi .0 Maintenance Services Division Fiscal Year 2011-2012 Goals Lighting & Landscape Goal #1 - Continue to coordinate acceptance of new City medians, parkways, & retention basins into City's landscape maintenance district as required from development & CIP projects. Goal #2 - Continue to work with City's landscape and lighting contractors to enhance maintenance standards and reduce water consumption for City maintained landscape areas. Goal #3 - Continue to refurbish and replace median landscape & multi -use trail surfacing with DG (Mohave Gold & Palm Springs Gold). Goal #4 - Assist with identifying potential grant funding to implement Phase 2 of the Corporation Yard Master Plan. Goal #5 - Implement department mission, vision and core values as they apply to the Maintenance Services Division. Street Maintenance Goal #1 - Investigate availability & grant funding opportunities for alternative fuel source vehicles. Goal #2 - Continue to refine maintenance activity schedule to identify and schedule maintenance work tasks daily, weekly, monthly and annually on a pro -active basis. Goal #3- Implement action plan for drainage and problem flood areas throughout the City. Goal #4- Continue to clean and maintain City storm drain system, including inlets, outlets, drywells and public retention basins. Goal #5 - Continue using CNG vehicle for street sweeping operations to reduce emissions. Goal.#6 - Continue to use rubberized asphalt in paving and slurry seal projects, and require the contractors to recycle the demolished pavement to be reused as base materials. .Goal #7 - Complete 5-year update to Pavement Management Program (PMP). Goal #8 - Measure retro-reflectivity and input readings into traffic sign inventory database; develop a sign replacement schedule to ensure City's compliance with 2012 retro-reflectivity legal requirements. Goal #9 - Complete American Public Works Association (APWA) Self -Assessment Process. 0 184 Department Report: 9 LA UNTA fix, LICI Served by the PJverside County Sherffs Depaftent Police Department Monthly Report October 2011 Prepared for 11 La Quinta Police Department SIGNIFICANT ACTIVITY REPORT Captain Raymond Gregory 'Chief of Police Saturday, October 1, 2011 2:05 AM — Officers conducted a vehicle stop on Washington Street at Eisenhower Drive and arrested the driver, Joshua Gallegos, 23, of Indio for driving under the influence. 8:00 AM -- Officers investigated a report of domestic violence in the 51500 block of Ave. Obregon. The victim stated that his girlfriend, Ericka Labuen, 25 of La Quinta had punched and kicked him. The victim did not have any visible injuries and did not need any medical attention. Criminal charges were filed with the District Attorney's Office. 12:15 PM — Officers were dispatched to a report of a battery in the 79300 block of Avenida Ramirez. Chad Hill, 27, of La Quinta had kicked in the front door to the location looking for his ex -girlfriend. Hill punched a female at the location and fled. Criminal charges were filed out of custody on Hill for battery and vandalism. 11:45 PM — Officers conducted a vehicle stop on Washington Street at Highway 1 I 1 and arrested the driver, Matthew Marion Chadwick, 37, of Las Vegas for driving under the influence. Chadwick was booked into the Indio Jail. ® Sunday. October 2, 2011 9:00 AM —Officers investigated multiple acts of vandalism in the 53500 block of Avenida Cortez. An unknown suspect had spray -painted graffiti on block walls at the location. A crime scene search was completed and no evidence or witnesses were located. 10:45 AM — Officers arrested Peter Lopez, 52, of La Quinta in the 45400 block of Colebrook Lane for domestic violence. 9:18 PM — Officers responded to the 53300 block of Eisenhower Drive regarding a report of domestic battery. The victim stated that Michael Provost, 24, of La Quinta had hit her. Provost was arrested and booked at the Indio jail. Monday. October 3.2011 7:44 AM — Officers investigated a report of a stolen vehicle in the 44500 block of Pala Ct. The vehicle was taken from the driveway of the residence. 8:30 AM -- An officer was dispatched to the 79200 block of Diane Dr. regarding a burglary. An unknown suspect entered an open garage and took the victim's wallet from her unlocked vehicle. A bicycle in the garage was also stolen. 10:57 AM — Officers responded to the 51600 block of Eisenhower in regards to a possible burglary at a vacant residence. Investigation revealed that no property had been taken; however, all of the appliances had been removed and placed in the garage. 7:00 PM — Officers responded to the 49000 block of Rio Arenosa regarding a report of a residential 40 burglary 8:08 PM — Officers investigated a report of a suicidal subject in the general area of Calle Tampico and Washington St. The adult female sustained cuts to her left wrist which led to substantial blood loss. The female was transported to JFK with a hold for a 72-how mental evaluation. Tuesday, October 4, 2011 10:30 AM — Officers were dispatched to the 78800 block of Lima regarding a residential burglary. The house was ransacked but nothing was taken. 5:09 PM — Officers responded to the 43100 block of Palm Royale Dr. regarding a report of domestic battery. Angelica Barajas, 40, of La Quinta was arrested and booked at the Indio Jail. Wednesday, October 5, 2011 12:17 AM — Officers arrested Jill Murphy, 63, of Palm Desert for driving under the influence at Washington Street and Avenue 47. Murphy was booked into the Indio Jail. 1:34 PM — Officers responded to the 52200 block of Avenida Diaz regarding a residential burglary. 2:05 PM — Officers were dispatched to the 79200 block of Highway 111 in reference to a robbery. A male adult and a male juvenile exited the store without paying for two televisions. A witness provided a vehicle .description and the vehicle license plate number. The vehicle was located on westbound I-10 at Cook Street and a felony stop was conducted at Ramon Rd and I-10. Jesus David Garcia, 32, of Cathedral City was arrested for robbery, burglary and child endangerment. A 14 year old juvenile was questioned and later released to his mother. 9:45 PM — Officers responded to the 77100 block of Calle Sonora regarding a domestic dispute. Tanya 40 Vince, 48, of La Quinta was arrested for misdemeanor domestic battery. Thursday, October 6, 2011 10:12 AM — Officers were dispatched to the 51900 block of Ave. Morales regarding an unattended death. Officers located a female adult deceased inside of the residence. Indio Station investigators, forensics and the Coroner's Office responded to the residence. Fridav, October 7, 2011 12:38 AM — Officers conducted a vehicle stop on Washington Street X Eisenhower Drive and arrested Matthew Christopher Zavala, 34, of La Quinta for driving under the influence. 1:14 AM — Officers conducted a vehicle stop on Washington Street X Hwy 11 I and arrested Michael Lazo, 25, of Covina for driving under the influence. 10:20 AM — Special Enforcement Team officers conducted a traffic stop at Eisenhower and Avenida Montezuma. Gerardo Chavez, 29, of La Quinta was arrested for possession of methamphetamine. He was booked into the Indio Jail. 11:17 AM — Officers responded to the 47200 block of Washington St. in reference to a mentally disturbed person. An adult female was making threats of suicide and, at one point, reached for the officer's handgun. The female was transported to the hospital and held for a 72 hour mental evaluation. 11:37 PM — Officers arrested Heidi Angelique Korzep, 45, of La Quinta for driving under the influence at Washington Street and Avenue 48. Korzep was booked into the Indio Jail. Saturday, October 8, 2011 187 2:20 AM — Officers arrested Patrick Kelley, 22, of Coachella for driving under the influence at Washington Street and Avenue 50. 4:25 AM — Officers arrested Manuel Aguilar, 21, of Thermal for driving under the influence at Washington Street and Palm Royale. Aguilar was booked into the Indio Jail. 3:12 PM — Officers responded to the 51400 block of Avenida Obregon regarding a report of domestic violence. Zenaida Rivera, 44, a transient from Palm Springs was arrested for domestic violence and vandalism. 5:00 PM — Officers responded to the 50600 block of Eisenhower Dr. regarding a report of an unattended death. A female adult, 80, of La Quinta was found deceased at the residence. Sunday, October 9, 2011 2:05 AM — Officers were dispatched to a minor injury traffic collision at Via Sevilla and Washington Street. The driver, a minor, had been drinking and was transported with a compliant of pain to the hospital. The juvenile was issued a citation for driving under the influence and released to his parents at the hospital. 2:33 AM — Officers arrested a male juvenile for driving under the influence at Eisenhower Drive and Calle Tampico. Monday, October 10, 2011 1:30 AM -- Officers responded to a disturbance in the 47700 block of Dune Palms Rd. Rafael Mendez, 24, of Coachella was arrested for a felony vandalism warrant. Erica Devine, 21, was arrested for public intoxication. 40 10:40 AM — Officers were dispatched to Colonel Mitchell Paige School regarding a student who was making threats to a classmate. The victim had been bullying the suspect. The suspect became angry and threatened the victim. The suspect was suspended and released to his mother's custody. Tuesday. October 11.2011 3:11 PM — Special Enforcement Team officers conducted a traffic stop at Jefferson and Avenue 50. Freddy Cantu, 44, of Indio was arrested for possession of methamphetamine and a misdemeanor traffic warrant. He was booked into the Indio Jail. 8:06 PM — Patrol officers conducted a traffic enforcement stop at Hwy 111 & Adams St. Ernesto Diaz Perez, 22, of Indio was arrested for driving under the influence of marijuana. A passenger, Juan Manuel Diaz, 28, of Coachella was cited and released for possession of marijuana. Wednesday. October 12, 2011 9:00 AM -- Special Enforcement Team officers conducted a pedestrian check at Highway I I I and Jefferson Street. Juan Arismendez, 44, of Indio was arrested for two misdemeanor drug related warrants. He was booked into the Indio Jail. 12:25 PM -- Officers handled a report of a suicide threat at Adams Elementary School. During an interview, the male minor alleged child abuse by his father as the cause if his unhappiness. The minor was taken to Oasis Mental Health for an evaluation, and CPS was notified. Thursday. October 13, 2011 ® 9:12 AM — Officers arrested Terri Orozco, 44, of La Quinta for obstruction of a peace officer in the 52000 block of Ave. Alvarado. Officers were searching for ajuvenile felony suspect who had fled from a vehicle stop and had been seen entering Orozco's residence. Deputies contacted Orozco who denied the juvenile was inside of the residence and refused officers access to the property. Later, the juvenile was seen leaving Orozco's residence and was arrested for a felony warrant for robbery and kidnapping. The juvenile admitted to being in Orozco's residence and that she assisted him in hiding from the officers. Orozco was booked into the Indio Jail and the juvenile was booked into the Indio Juvenile Hall. 11:55 PM — Officers responded to a hit and run traffic collision at the roundabout located at Avenue 52 and Jefferson Street. Investigation revealed the driver of a white truck failed to negotiate the turn and struck a palm tree. The driver fled the scene and could not be located. Friday. October 14. 2011 12:08 AM — Officers arrested Antonio Jose Castillo for driving under the influence at Washington Street and Simon Drive. Castillo was booked into the Indio Jail. 2:00 AM — Officers arrested Jeremy Singleterry, 27, of Indio for driving under the influence at Avenue 47 and Washington Street. Singleterry was booked into the Indio Jail 8:45 AM — Traffic Services Team officers conducted a traffic stop at Avenue 52 and Jefferson St. The driver, Maurice Burrell, 27, of La Quinta was arrested for driving under the influence and booked into the Indio Jail 9:30 PM — Special Enforcement Team officers conducted a traffic stop at Avenue 48 and Jefferson. Thomas Benner, 56, of La Quinta was arrested for possession of methamphetarnme and possession of drug paraphernalia. Saturday, October 15, 2011 Aft 1p1:21 AM — Officers arrested Jesus Garcia, 46, of La Quinta for driving under the influence at Washington Street and Calle Tampico. Garcia was booked into the Indio Jail. 2:02 AM — Officers responded to a report of a sexual assault in the 51700 block of Avenida Carranza. The victim stated she had been raped by her live-in ex -boyfriend. The suspect, Keith Kutcher, 48, of La Quinta was arrested for rape and booked into the Indio Jail. 6:24 AM — Officers responded to the 78300 block of Avenue 41 in Bermuda Dunes in reference to a domestic battery which had occurred in the 43500 block of Milan Court in La Quinta. Investigation revealed that Brandon Hernandez, 23, of La Quinta had struck his wife during an altercation at the La Quinta location. Hemandes was arrested for felony domestic battery and booked into the Indio jail. Sunday, October 16, 2011 12:55 AM — Officers arrested Ray Gil Perez, 22, of La Quinta at Avenida Montezuma and Eisenhower Drive for driving under the influence. Perez was booked into the Indio Jail. 1:06 AM — Traffic Service Team officers arrested Michael McCloud, 39, of La Quinta at Avenue 48 and Jefferson Street for driving under the influence. McCloud was booked into the Indio Jail. 2:59 AM — Traffic Service Team officers arrested Clarissa Reyes, 22, of Coachella at Washington Street and Hwy 1 I I for driving under the influence. Reyes was booked into the Indio Jail. 3:14 AM -- Officers responded to the 50700 block of Washington Street in reference to a vehicle burglary. Officers located Jose Alberto Lopez, 23, of Indio in possession of burglary tools. Lopez was identified by a witness and linked to the vehicle burglary. A second suspect, Miguel Lua, 25, of Indio was also located and arrested for burglary, conspiracy and possession of burglary tools. Both were booked into the Indio Jail. ,a 189 Monday, October 17, 2011 3:00 AM -- Officers conducted a vehicle stop at Hwy I I I x Dune Palms Rd. Josue Cardenas -Navarro, 54, was arrested for driving without a valid license. 2:54 PM -- Officers responded to the 44600 block of Fronterra Dr. regarding an unattended death. An adult male, 82, died of apparent natural causes. 6:42 PM — Officers were dispatched to a traffic collision at Jefferson St. and Avenue 48. A vehicle making a left turn failed to yield for a red light and collided with a pickup. One individual was transported to the trauma center in Palm Springs with minor injuries. The driver who failed to yield for the red light, 46, of Indio was cited and released at the scene. 8:02 PM — Officers responded to the 79100 block of Kaye Ct. regarding a mentally disturbed person. A male adult, 40, of La Quinta with a history of mental illness told deputies they would have to shoot him or use a taser on him to take him to Oasis Mental Health. The individual was transported without incident. Tuesday, October 18, 2011 No Significant Activity. Wednesday, October 19, 2011 3:35 AM — Officers arrested Leann Trujillo, 32, of Palm Desert for driving under the influence of drugs at Washington Street and Avenue 48. Trujillo was booked into the Indio Jail Thursday, October 20, 2011 IV3:24 PM — Officers responded to the 79200 block of Hwy I I I and arrested Fernando Cruz Dejesus, 29, of Northshore for embezzlement. An employee, he had four tires installed on his personal vehicle and then wrote the tires off in the computer. 4:18 PM — Officers returned to the 79200 block Hwy I I I regarding a second employee who had embezzled tires. Investigation concluded that Roberto Loera, 31, of Coachella had sold tires and "pocketed" the money. Loera, who had been terminated, was not located but charges will be filed out of custody. 11:40 PM — Officers arrested James Thurman, 54, of Parker, AZ, for driving under the influence at Miles Avenue and Washington Street. Thurman was booked into the Indio Jail Friday, October 21, 2011 10:57 AM — Officers responded to the 79200 block of Hwy 11 Iregarding an employee being detained for embezzlement. Investigation revealed that Jesus Rios, 55, of Indio had stolen one tire approximately one month ago. Due to medical conditions, Rios was not arrested and a report is being filed with the District Attorney. 4:00 PM — Officers responded to the 79200 block of Hwy 111 regarding two juveniles who had stolen a bottle of rum. One juvenile was detained by security at the store and the other juvenile was located as he was fleeing the area. The juveniles were arrested for burglary and transported to the station where they were released to their parents. Saturday, October 22, 2011 1:18 AM — Officers arrested Melissa Richardson, 24, of Cathedral City for driving under the influence on Washington Street and Via Sevilla. Richardson was booked into the Indio Jail. it 190 5:00 AM — Officers arrested Bruno Arriaga, 25, of Coachella for driving under the influence of drugs at Avenue 52 and Madison Street. Arriaga was booked into the Indio Jail. 8:31 AM — Officers responded to a report of an assault in the 80100 block of Ave. 52. Annessa Sema- Gutierrez, 22, of Indio forced entry into the apartment and confronted the occupants. It appears the motive for the assault was jealousy. Serra -Gutierrez was arrested for burglary and assault with a deadly weapon and was transported to the Indio Jail. 9:23 AM — Officers responded to a report of child abuse at Fred Waring and Adams St. It had been reported that an adult female pulled a small child from a vehicle and pushed or shoved her into the dirt two times, causing the child to fall on each occasion. Officers contacted the adult female at her residence in the 83000 block of Shadow Hills, Indio. Officers interviewed the child and she confirmed she was pushed to the ground. The victim is a foster child and there are several other foster children residing at the residence. Following multiple interviews with the young children, Child Protective Services and investigations responded and assumed the investigation. 8:30 PM — Special Enforcement Team officers, working cooperatively with investigators, located two runaway female juveniles in the city of Indio. One of the juvenile's was found to be a danger to herself and was transported to the hospital for a mental health evaluation. Sunday. October 23. 2011 1:53 AM — Officers arrested Adam Anthony Manuel, 37, of La Quinta at Washington Street and Avenue 47 for driving under the influence. Manuel was booked into the Indio Jail. 3:54 PM -- Special Enforcement Team officers conducted an occupied vehicle check in the 78600 block of ® Hwy 111. A passenger said he was waiting for Peter Gutierrez, 25, of Indio. Officers saw Gutierrez walking towards the vehicle then suddenly turn and walk away from the location. Officers located Gutierrez at a bus stop. A passerby informed officers of three bottles of Tequila abandoned nearby. Video surveillance tape confirmed that Gutierrez had stuffed the bottles in his pants pockets and waistband. Gutierrez was booked into the Indio jail for commercial burglary and a parole violation. 4:00 PM — Officers responded to the 78700 block of Hwy I I I regarding a disturbance. Alice Ramirez Reyes, 37, Emily Reyes, 19, and a 16 yr. old juvenile, all of Indio were placed under citizen's arrest for battery. The two adults were booked into the Indio jail while the juvenile was booked into juvenile hall. 4:36 PM — Officers responded to the 79200 block of Highway I I I regarding a shoplifting. Natalie George, 18, of Indio and Karina Perez, 18, of Indio entered the store with the intent to steal. Both suspects were booked at the Indio Jail. 9:00 PM — Officers responded to the 47700 block of Dune Palms Dr. regarding a domestic battery. The victim stated that Ismael Sanchez, 25, of Indio pushed and slapped her. Sanchez was located at his residence in the 80900 block of Columbia in Indio and was arrested and booked into the Indio Jail. Monday, October 24, 2011 2:00 PM — Officers responded to the 51200 block of Ave. Herrera regarding a report of trespassing. Robert Edward Forsythe, 24, of Palm Desert was located at the residence and arrested. Forsythe was also found to be in possession of prescription medications which he had stolen from a friend. Forsythe also confessed to officers that he had fraudulently used a friend's credit card account to make a personal purchase. Forsythe was booked at the Indio Jail. ® Tuesday, October 25, 2011 No Significant Activity a 1 191 Wednesday, October 26, 2011 7:08 PM — Special Enforcement Team officers conducted a pedestrian check at Avenida Velasco and Calle Durango. Leo White, 28, of La Quinta was arrested for a misdemeanor domestic violence warrant. He was booked into the Indio Jail. 11:15 PM — Special Enforcement Team officers conducted a vehicle check in the 53100 block of Avenida Carranza. Christina Ruiz, 25, of La Quinta was arrested for possession of methamphetamine and possession of drug paraphernalia. Michael Espinoza, 21, of La Quinta was arrested for providing false identification to a peace officer. Both suspects were booked into the Indio Jail. Thursday, October 27, 2011 8:48 AM — Officers responded to the area of Hwy I I I and Washington St. due to a disturbance. Adam Munyas, 43, of La Quinta was contacted by officers and was taken to Indio Mental Health for a mental evaluation. 12:20 PM — The Business District Officer arrested Charles Andrew Hodge, 20, of La Quinta in the 79200 block of Hwy I I I for shoplifting. Hodge was issued a citation and released at the scene. 6:45 PM -- Officers responded to the 50900 block of Paradise West Drive regarding a mentally disturbed person. An adult female, 66, of La Quinta was transported the Riverside County Mental Health Clinic for a 72 hour evaluation. 9:41 PM -- Officers responded to the 52200 block of Avenida Carranza regarding a domestic disturbance at the location. Michelle Mae Digiorgio, 47, of La Quinta was arrested for felony domestic violence and booked into the Indio Jail. Friday, October 28, 2011 10:14 PM — Officers were dispatched to a report of a domestic disturbance in the 53400 block of Avenida Rubio. Alan Paul Jones, 52, of La Quinta was arrested for felony spousal abuse. Saturday. October 29.2011 12:00 AM — Special Enforcement Team officers conducted a pedestrian check in the 46400 block of Dune Palms. Senen Medina, 24, of Indio was arrested for possession of cocaine. He was booked into the Indio Jail. 10:17 PM — Special Enforcement Team officers conducted a pedestrian check at Avenida Obregon and Calle Chihuahua. Pedro Gonzalez, 25, of Cathedral City was arrested for being a parolee at large. He was booked into the Indio Jail. 11:53 PM — Special Enforcement Team officers arrested Franciso Acevedo, 19, of Palm Desert for driving under the influence on Avenida Carranza and Calle Monterey. Acevedo was booked into the Indio Jail. Sunday, October 30, 2011 6:50 AM -- Rocio Carmona, 22, of La Quinta was arrested by officers for being drunk in public in the 79800 block of Hwy. 111. 3:27 PM —Officers responded to a domestic disturbance in the 52100 block of Avenida Herrera. The suspect, 17, of La Quinta, was arrested and booked at the Indio Juvenile Hall. 192 E 10:53 PM — Special Enforcement Team officers conducted a traffic stop on Seeley Dr. east of Hwy 111. Justin Brittain, 28, of Cathedral City was arrested for driving under the influence. Brittain is on CDC parole and a parole hold was placed on Brittain. Monday, October 31, 2011 7:09 PM -- Traffic Services Officers responded to Independence Way and Monticello Avenue regarding a traffic collision. Sandra Lee Battles, 53, of La Quinta was arrested for driving under the influence. ..11 193 CITY OF LA QUINTA Traffic Services Team Report October2011 Motor Corporal D. Olson Traffic Services Team Cpl. D. Olson Dep. J. Reynolds Dep. M. Scott Dep. R. Wiggs C.S.O. B. Delaney SIGNIFICANT ACTIVITY The City of La Quinta continues to see moderate increases in the number of traffic collisions on public roadways for the year 2011. As of October 30th, there has been an increase of 13.18% for collisions on public roadways when compared to last year. This is a slight decrease from last month due to the 40% decrease in collisions for the month October. There is an overall increase of 10% for all collision activity for the year in comparison to last year. There has been an overall increase of 13.51 % in the number of Hit and Run collisions for the current year when compared to last year. However, moving Hit and Run Collisions are down 33% when compared to last month. Injuries as a result of traffic collisions are down 2.08% in comparison to last year. The City of La Quinta has further seen a significant decrease in the number of bicycle involved collisions, with an overall decrease of 50% for the year in comparison to last year. Tuesdays, Thursdays, and Sundays see the highest numbers of collision activity, while most collisions occur between the hours of 2:00 pm and 3:00 pm. 194 Auto Right of Way Violations accounted for the cause of 33.33% of collisions for the month of October. While Unsafe Speed accounted for another 27.78% of collisions. As a result, La Quinta Traffic Services focus their attention toward education and enforcement of drivers who violate these traffic laws. Since it takes a significant period of time to compile data, the monthly Traffic Collision Statistics and Data Report contain only those reports which have been completed. Often times collision investigations require further investigation and are forwarded to the La Quinta Traffic Team. In keeping with all developing trends, traffic services constantly shifts its focus to meet the leading causes of collisions within the city. 11 195 11 CITY OF LA QUINTA Special Enforcement Team October2011 Sgt. A. Northrup Officer C. Bloomquist Officer S. Davis Officer J. Reinbolz Officer M. Ramos Officer J. Borrego S.E.T. TEAM Officer C. Bloomquist at the La Quinta Applebee's "Tip -A -Cop' fundraiser for the Special Olympics SUMMARY FOR THE MONTH OF JULY 2011 Type of Activity # of Incidents Type of Activity # of Incidents Programs 5 Search Warrant 5 Vehicle Checks/Stops 129 Probation/ Parole Search 16 Pedestrian Checks 39 Arrest Warrants Served 13 Follow-ups 42 Arrest/Filing-Felony 17 Property Value Recovered $1,020.00 Arrests/Filing- Misdemeanor 17 SIGNIFICANT ACTIVITY I•• La Quinta SET and patrol officers responded to Wal-Mart, La Quinta, reference a robbery that just occurred. Store employees reported a male adult and a male juvenile exited the store without paying for two televisions. When store employees attempted to detain the suspects, the adult suspect brandished a baseball bat. Fearing for their safety, store employees allowed the suspects to flee the scene, but not before a witness obtained a vehicle description and license plate number. The suspects were located and stopped at Interstate10 and Cook Street. La Quinta SET Officers responded to the location and arrested the suspect for burglary, robbery and child endangerment. The suspect was also charged with a second burglary from Wal-Mart that occurred September. Members of La Quinta SET conducted follow-up investigation related to a purse snatch theft that occurred in the Sprouts parking lot. During the initial theft, the victim was able to provide patrol officers with the suspect vehicle license plate. The vehicle was also involved in a robbery in the city of Indio. Working in cooperation with Indio Police Department detectives a suspect was identified in both cases. The suspect was later apprehended at a Boarder Patrol check point. As part of this investigation SET Officers authored a search warrant for the victim's phone and assisted with a search warrant at the suspect's residence. Stolen property was located linking the suspect to the theft at Sprouts. SET Officers conducted a traffic stop at Eisenhower and Avenida Montezuma. During the traffic stop the subject's vehicle and person were searched. Officers located Alk methamphetamine and drug paraphernalia. The suspect was arrested and booked into the IN Indio Jail for possession of illegal drugs and drug paraphernalia. Officers from La Quinta SET conducted a pedestrian check at Avenida Obregon and Calle Chihuahua. A male suspect was arrested for being a parolee at large. Members of La Quinta SET conducted a traffic stop at Jefferson and Avenue 50. During the traffic stop the subject's vehicle and person were searched. Officers located methamphetamine and discovered the suspect had a misdemeanor traffic warrant. The suspect was booked into the Indio Jail for possession of illegal drugs and an active warrant for his arrest. La Quinta SET Officers conducted a vehicle check in the 53-100 block of Avenida Carranza. A female suspect was arrested for possession of methamphetamine and possession of drug paraphernalia and a male suspect was arrested for providing false identification to a peace officer Officers from La Quinta SET conducted a traffic stop at Avenue 48 and Jefferson. During the traffic stop the subject's vehicle and person were searched. Officers located methamphetamine and drug paraphernalia. The suspect was arrested and booked into the Indio Jail for possession of illegal drugs and drug paraphernalia. 19l 1 La Quinta SET officers conducted an occupied vehicle check in the 78-000 block of Highway 111. Officers arrested a suspect for burglary after he was found in possession of stolen merchandise from a nearby grocery store. Members of La Quinta SET volunteered their personal time for the Tip -A -Cop event at the La Quinta Applebee's. SET members assisted the serving staff while taking orders and delivering food to tables. The uniformed members of La Quinta SET represented La Quinta Police in a positive manner as they interacted with citizens. The proceeds from the Tip -A -Cop event went to assist athletes of the Special Olympics. Officers from La Quinta SET have contacted several subjects within the city of La Quinta which have resulted in numerous arrests for narcotic violations, thefts, and outstanding warrants. La Quinta SET will continue their pro -active and community oriented policing efforts throughout the city which will result in more arrests of drug dealers, thieves, and career criminals in order to improve the quality of life for the residents of La Quinta. This continued hard work by La Quinta SET has kept the crime rate in La Quinta very low compared to other surrounding cities in the Coachella Valley. ts 198 E E Officer R. Smith La Quinta High School CITY OF LA QUINTA School Resource Officer Report October 2011 Summary of Activity Type of Activi Number of Incidents Reports 15 Arrests 20 Y.A.T. Referrals 17 City Park Checks 9 Vehicle Checks / Pedestrian Checks 8 / 25 Business Checks 2 County Citations / City Citations 4/2 Public Assist 7 Investigations Follow-up 9 District Attorney Filings 3 SIGNIFICANT ACTIVITY Desert Sands Unified School District (D.S.U.S.D.) security agents and I contacted six juveniles at La Quinta Park who were smoking marijuana. In the course of my investigation I located approximately two grams of marijuana and two lighters. One male juvenile, who had been released to his mother's custody, returned two hours later and claimed that he had been assaulted by one of the D.S.U.S.D. security agents. I Ask conducted a thorough battery investigation and determined the claim to be unfounded. As a result, the male juvenile was charged with filing a false police report. 199 A student reported his bicycle had been stolen from the bicycle rack. We reviewed the video security cameras and located the suspect in the process of stealing the bicycle. I was able to identify the suspect during a pedestrian check two days later. I placed the male juvenile under arrest after a check with juvenile probation revealed that he was on probation and had a no bail warrant for his arrest. I authored a search warrant to recover the stolen property and will be working with the La Quinta Special Enforcement Team to serve the warrant. E E CITY OF LA QUINTA School Resource Officer October 2011 Officer D. Alexander La Quints Middle School Franklin Elementary School Truman Elementary School Adams Elementary School Summary ofActivity Type of Activity Number of Incidents Reports 3 Arrests 2 Business Check 1 District Attorney Filings 2 Traffic Stops 3 Y.A.T. Referrals 6 Home Visits 3 Follow-up Investigations 4 Vehicle Checks 6 Public Assist 13 Pedestrian Checks 23 Traffic Citations 1 SIGNIFICANT ACTIVITY La Quinta Middle School I conducted an investigation regarding a report of a petty theft. During the course of my investigation I learned there were two students responsible for the theft. Both students were identified and arrested. The stolen property was recovered and returned to the victim. John Adams Elementary School Parking during student pick up and drop off has become a significant issue. School administration informed me parents are using the bus lane to drop off their children. As a result there have been several near collisions involving students and vehicles. With the assistance of the La Quinta Police Department Traffic Services Team we have made several attempts to monitor the situation and to educate the parents about this potentially dangerous situation. Benjamin Franklin Elementary School No incidents reported. IN Harry Truman Elementary School No incidents reported. Traffic congestion, both before school and after, has continued to be a nuisance. I have continued to conduct traffic control before and after school in an attempt to alleviate the traffic congestion at La Quinta Middle School and Truman Elementary School on Park Avenue north of Avenue 50. " 202 1 CITY OF LA QUINTA School Resource Officer Report October 2011 Officer C. Trueblood Col. Mitchell Paige M.S. Summit H.S. Horizon Continuation School Summary ofActivity Type of Activity Number of Incidents Reports 3 Arrests 2 Assist Other Departments 0 Pedestrian Checks 6 Vehicle Check 5 Area Checks 5 Traffic Citations 3 City Municipal Code Citations 4 Follow-up Investigations 1 Calls for Service 8 SIGNIFICANT ACTIVITY I arrested a 17 year old male juvenile at Summit High School for possession of cocaine. The juvenile was found in possession of a small baggy containing a white powdery substance that he had allegedly just received from another student in the bathroom. I was unable to determine who sold him the substance. He was expelled for Aft the violation and charges will be filed out of custody when test results of the substance are received from the Department of Justice Lab. I arrested a 16 year old male juvenile at Summit High School for vandalism. The juvenile had used scissors and a paper clip to scratch his moniker "Stomps" into multiple desks in classrooms over a period of two weeks. He was identified via seating charts that matched up to the graffiti and also finding matching graffiti on his school work. Charges were filed out of custody and the juvenile was suspended from school. I was asked to give a presentation to a student government class at Colonel Mitchell Paige Middle School regarding the role of law enforcement as it pertains to United States Government. I gave a 45 minute presentation to the class and answered questions as they pertained to law enforcement. .. of 204 11 Deputy Tracey Newton CITY OF LA QUINTA Business District Deputy Report October 2011 SUMMARY OF ACTIVITY SIGNIFICANT ACTIVITY During the second week of October I attended and completed the intense forty hours Behavioral Analysis Training Institute hosted by the San Bernardino Police Department. I responded to a report of shoplifting at a retail store located along the Hwy 111 business corridor. I arrested two female suspects for shoplifting. Additional investigation found that one of the subjects also had an active warrant. Both suspects were booked into the Indio Jail. I authored and served a search warrant at a local business for records related to a recent arrest of a suspect who passed fraudulent checks at retail stores in La Quinta and Palm Desert. I arrested a male suspect for shoplifting. Following his arrest, the suspect expressed suicidal thoughts and I transported him to Oasis Mental Health for his well-being. " 205 CITY OF LA QUINTA Business District Community Service Officer October 2011 C.S.O. P. Curia SIGNIFICANT ACTIVITY I represented the La Quinta Police Department at the City of La Quinta "Preparedness Party" held in Old Town La Quinta. Assisted by volunteers from the La Quinta Citizens on Patrol we set up a booth and handed out information from the Department of Homeland Security related safety and security during a disaster. We also provided information for those interested in joining The La Quinta Police Department's Citizens On Patrol program. I joined with ten members of the La Quinta Police Department team in conducting the Tip -a -Cop program in support of the Special Olympics. The event was held at Applebee's of La Quinta and $1,503.00 was raised in support of the Special Olympians! A special appearance by "McGruff the Crime Dog" proved to be very popular as he made time for photos with kids and adults. It was very enjoyable and profitable night for the Special Olympics. I continue to conduct daily patrol within the business district, investigate a wide range of criminal calls and address parking and vehicle. code violations. 206 E CITY OF LA QUINTA Community Service Officer Report October 2011 C.S.O. Artesia Diaz C.S.O. Melinda Verdugo C.S.O. Bridget Delaney Summary of Activity Type of Activity Number of Incidents Bur lary Investigations 16 Grand Theft Reports 6 PettyTheft Reports 8 Vandalism/Malicious Mischief Reports 4 Traffic Collision Response 15 Vehicle Code or Parking Citations 24 Abandoned Vehicles Tagged/WarningTagged/Warning 11 Towed Vehicles 1 Lost or Found Property Reports 4 Stolen Vehicle Report 2 Custodial / Non -Custodial Transport 13 Miscellaneous Calls 93 201 Danese Maldonado Volunteer Coordinator CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report October 2011 Summary of Activity Community Policin Office Number Citizens On Patrol Number Monthly Volunteer Hours 146 Neighborhood Patrol 82 Hours Y.T.D. 1,786 Business Checks 142 Hours 4/03 to Present 21,810 Traffic Collision Response 1 CPO Monthly Visits 91 Vacation Checks 71 CPO Y.T.D. Visits 911 Miscellaneous Activities 13 CPO Visits 4/03 to Present 18,182 Patrol Hours 150.5 Y.T.D. Patrol Hours 1,115.50 Hours 7/06 to Present 7,288 CA rate for value received for volunteers is $16.24 - 2010 totals to May = $16,264 savings. Total savings since 2003 = $379,431. CA rate for value received changed and is now $23.29 - 2011 totals = $62,974.00 We are excited to report that our total savings since 2003 = $515,931.00 We currently have 11 active office volunteers who staff and maintain the Community Policing Office in Old Town. These volunteers do a variety of data entry functions as well as assisting community members who enter the office. We have recently begun to provide office assistance on furlough days for the Business District Receptionist. We currently have 9 Citizen on Patrol volunteers serving our community. Two of our COP volunteers Aft have been placed on inactive status and one is on medical leave. At the request of the Code Compliance Department we have started a special patrol emphasis for unlicensed vehicles, expired license plates and inoperable vehicles. COP volunteers have been assisting with traffic and crowd direction at La Quinta High School football games. COP volunteers have been active in the business district corridor with the "Drone Car' program. 208 .K Department Report: 9 LA Ui TA P@LICE Served by the Riverside County Sherffs Deparhnent Crime Statistics Summary September -- 2011 Prepared for 11 a 209 CITY OF LA QUINTA Crime Comparison -- September CRIME September September YTD YTD 2011 2010 2011 2010 AGGRAVATED ASSAULTS 4 3 47 37 BURGLARY 40 36 346 344 BURGLARY - VEHICLE 22 12 211 135 DOMESTIC VIOLENCE 8 26 128 161 HOMICIDE 0 0 1 1 NARCOTICS VIOLATIONS 16 20 163 187 ROBBERY 2 1 28 14 ROBBERY -CAR JACKING 0 0 1 0 SEX CRIME FELONY' 0 3 21 33 SEX CRIME MISDEMEANOR 0 2 7 5 SIMPLE ASSAULTS 11 9 90 60 THEFT 64 58 503 523 VEHICLE THEFT 4 4 41 47 L 1 CITY OF LA QUINTA Average Response Time September 2011 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS EMERGENCY 4.38 5 ROUTINE 8.46 1,060 Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report. 11 210 Crime Distribution Table Sep-1 I % of Total Sep-1 0 % of Total AGGRAVATED ASSAULTS 4 2.34% 3 1.72% BURGLARY 40 23.39% 36 20.69% BURGLARY - VEHICLE 22 12.87% 12 6.90% DOMESTIC VIOLENCE 8 4.68% 26 14.94% HOMICIDE 0 0.00% 0 0.00% NARCOTICS VIOLATIONS 16 9.36% 20 11.49% ROBBERY 2 1.17% 1 0.57% ROBBERY - CAR JACKING 0 0.00% 0 0.00% - SEX CRIME FELONY 0 0.00% 3 1.72% SEX CRIME MISDEMEANOR 0 0.00% 2 1.15% SIMPLE ASSAULTS 11 6.43% 9 5.17% THEFT 64 37.43% 58 33.33% VEHICLE THEFT 4 2.34% 4 2.30% Total 171 97.66% 174 98.28% CITY OF LA QUINTA September2011 Crime Distribution 70 60 50 40 40 30 t6 20 S 10 0 0 0. 0. 0 D to Cy pp < O O < z o on O y r"n 3 tiro ~ t� rn n x m D n �p � tp O n d x C m A A H 2-11 Month to Month Crime Comparison September 70 60 600 500 400 300 200 100 0 11 e Year to Date Crime Comparison September 03s23 " 211 87 a 35 12 90 41 372814 1 0 2133 7 S , .c m v.w x m am o c� n r m r a r v'm � n zOm m o a a z k 11 Month to Month Calls for Service Comparison September 2011 ® Sep-11 v Sep-10 4,000 2,101 2,522 2,000 1,420 0 Total Non-Crinnal Criminal Year to Date Calls for Service Comparison January -- September O YTD 2011 0 YTD 2010 30,000 797 20,000 9011-1-,609----99,,9281-, 10,000 0 Total Non -Criminal Criminal 213