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2012 01 09 CSC MinutesCOMMUNITY SERVICES COMMISSION MINUTES January 9, 2012 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. by Chairperson Fitzpatrick. Commissioner Engel led the Pledge of Allegiance. PRESENT: Commissioners Engel, Fitzpatrick, Lawrence, and Leidner ABSENT: Commissioner Blakeley STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf & Parks Manager; and Angela Guereque, Senior Secretary PUBLIC COMMENT — None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Leidner /Lawrence to confirm the agenda as submitted. Motion carried unanimously. PRESENTATIONS None. APPROVAL OF MINUTES 1. Approval of December 12, 2011 Minutes Motion — It was moved by Commissioners Leidner /Engel to approve'the minutes as submitted. Motion carried unanimously. CONSENT CALENDAR - None. BUSINESS SESSION 1. Consideration to Recommend the Design, Location, and Appropriation of Art in Public Places Funding for a 9/11 Memorial at the Civic Center Campus Director Hylton presented the staff report. Commissioner Leidner asked if lighting is included in the $40,000 estimate. Director Hylton stated that lighting is included in that estimate. Community Services Commission Minutes January 9, 2012 -2- Chairperson Fitzpatrick stated that the Campus is laid out with these spaces for similar kinds of commemorative facilities along the way so it would not be unusual for this type of art. Director Hylton stated that there are a number of public art pieces on the Campus, many.of which are acknowledging different kinds of groups in the community. The Campus was designed to have public art in that park and for it to be more of a passive facility. Chairperson Fitzpatrick asked if the Commission was to elect to use one of the pads for this installation would that impact the Arts Festival in a negative way. Director Hylton stated that the pads are spaces that are currently being used by the Arts Festival; however, the park was designed for Public Art to be shown year round. Staff would work with the Arts Festival to find a way to make it work. Commissioner Leidner asked Robert Radi what type of materials would be used in this project. Mr. Radi stated that the structure will include reinforced concrete with a 4" pipe inside for stability. It is made of mostly steel and cement. Commissioner Leidner asked what could be done to minimize the amount of maintenance that would be required due to graffiti. Manager Howlett stated there have been discussions of possible graffiti coating and high polishing of the stone so that it is less porous. Commissioner Engel asked if there would be a plaque that explains the significance of the memorial. Director Hylton stated that Andrew Davis is working on getting donations. There is a space adjacent to the pad where a stone could be engraved with a message and donor information. Commissioner Leidner asked if the Commission recommends the allocation of $33,000, will the additional revenue that comes in from fundraising efforts would go toward the $33,000. Director Hylton stated that staff would get something in writing from Mike and Andrew Davis that indicates that any additional funding raised would go toward this project to reduce the amount of money the City is contributing. Mike Davis stated that the fundraising will continue. Andrew has flyers out at many businesses and is going to try to do another fundraiser with the Elks Lodge in Indio. Commissioner Leidner asked what the anticipated time frame is once the project moves forward to City Council. Director Hylton stated the project is anticipated to be completed by July 2012. Community Services Commission Minutes January 9, 2012 -3 Commissioner Lawrence asked if this is a requirement to be an Eagle Scout. Andrew Davis stated that scouts come up with their own ideas and forward it for approval. Commissioner Lawrence asked if there are other 9/11 Memorials in the desert. Mike Davis stated that this is the only piece of steel from Ground Zero to be placed in a memorial in the Coachella Valley. Commissioner Lawrence asked what the significance of the outside pieces are, that they look like an eternal flame. Robert Radi stated his vision was to use the steel to connect two points in time, the past and the future. Other people will see other symbolism, such as eternal flame, memorial to the towers, etc. It is an abstract structure and the beauty is in the eye of the beholder. Motion - It was moved by Commissioners Leidner /Lawrence to recommend the presented design including graffiti proof materials, location to be on the north side of the Campus, and appropriation of Art in Public Places Funding in an amount not to exceed $33,000 for a 9/11 Memorial at Civic Center Campus. Motion carried unanimously. 2. Consideration to Recommend the Modification of Names for the Nature Preserve and Trail to the "Fred Wolff Nature Preserve" and the 'Bear Creek Trail" Manager Howlett presented the staff report. Commissioner Leidner asked if there are any financial implications as far as signage. Director Hylton stated the signage would not be changed out right away. The name changes would be used primarily in literature and communication. When maps start getting updated then the names will be changed. Motion - It was moved by Commissioners Engel / Leidner to recommend for approval the modification of names for the nature preserve and trail to the "Fred Wolff Nature Preserve" and the 'Bear Creek Trail." Motion carried unanimously. STUDY SESSION - None. DEPARTMENT REPORTS 1. Update on Department Report for December 2011 COMMISSIONER ITEMS 1. Report from Commissioners Regarding Meetings Attended. 2. Calendar of Monthly Events Community Services Commission Minutes January 9, 2012 -4- PUBLIC HEARING — None. OPEN DISCUSSION ADJOURNMENT It was moved by Commissioners Lawrence /Leidner to adjourn the Community Services Commission meeting at 6:10 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on February 13, 2012 commencing at 5:30 p.m. in the City of La Quinta Study Session Room, 78 -495 Calle Tampico, La Quinta, CA 92253. mitte b Angel' uere e Community Services Sem Secretary