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2012 02 21 CC&# 4 44dja City Council agendas and staff reports are available on the City's web page: www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, FEBRUARY 21, 2012 at 4:00 P.M. Beginning Resolution No. 2012-004 Ordinance No. 496 CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Osborne and Mayor Adolph PLEDGE OF ALLEGIANCE CLOSED SESSION — NONE PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS — NONE WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES 1. APPROVAL OF SPECIAL MEETING MINUTES OF JANUARY 24, 2012 N 001 CITY COUNCIL AGENDA 1 FEBRUARY 21, 2012 2. APPROVAL OF REGULAR MEETING MINUTES OF FEBRUARY 7, 2012 CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED FEBRUARY 21, 2012 2. RECEIVE AND FILE TREASURER'S REPORT DATED DECEMBER 31, 2011 3. RECEIVED AND FILE REVENUE AND EXPENDITURE REPORT DATED DECEMBER 31, 2011 4. ITEM PULLED FROM AGENDA. 5. ACCEPTANCE OF AVENUE 50 PAVEMENT RECONSTRUCTION IMPROVEMENTS, PROJECT 2011-11 6. APPROVAL TO EXCUSE BOARD MEMBER FRANK BLUM FROM THE FEBRUARY 8, 2012 INVESTMENT ADVISORY BOARD MEETING 7. APPROVAL OF RIVERSIDE COUNTY TRANSPORTATION COMMISSION TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FUNDS BICYCLE AND PEDESTRIAN FACILITIES PROGRAM, FINANCIAL STATEMENTS AND SUPPLEMENTAL DATA FOR FISCAL YEAR ENDED JUNE 30, 2011 8. APPROVAL OF PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE, AUTHORIZATION TO ADVERTISE FOR BID, AND APPROPRIATION OF FUNDING FOR THE SENIOR CENTER HVAC UPGRADE, PROJECT 2011-13 9. APPROVAL OF REQUEST TO EXTEND DEADLINE FOR COMPLETION IN AGEDA CAMARGO'S CODE COMPLIANCE CASE 10. APPROVAL OF PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE, AUTHORIZATION TO ADVERTISE FOR BID, AND APPROPRIATION OF FUNDING FOR SECURING AND STABILIZATION CITY -OWNED PROPERTIES, PROJECT 2011-12 11. APPROVAL OF CONTRACT CHANGE ORDER NO. 10 FOR NEW TRAFFIC SIGNAL AND STREET IMPROVEMENTS AT DUNE PALMS ROAD AND "A" STREET, PROJECT 2009-10 p02 CITY COUNCIL AGENDA 2 FEBRUARY 21, 2012 BUSINESS SESSION 1. CONSIDERATION OF A DESIGN, LOCATION, APPROPRIATION OF ART IN PUBLIC PLACES FUNDING, AND AN AGREEMENT FOR INSTALLATION OF THE 9/1 1 MEMORIAL ART AT THE CIVIC CENTER CAMPUS 2. CONSIDERATION OF A GENERAL PLAN AMENDMENT, ZONE CHANGE AND/OR CODE AMENDMENT INVOLVING CERTAIN CITY -OWNED PROPERTIES LOCATED IN THE LA QUINTA VILLAGE 3. CONSIDERATION AND APPROVAL OF RECRUITMENT BROCHURE FOR CITY MANAGER RECRUITMENT 4. CONSIDERATION OF MID -YEAR BUDGET REVIEW 5. CONSIDERATION OF A SALES TAX SHARING AGREEMENT WITH LMLQ RESTAURANT, LLC FOR A FUTURE RESTAURANT AT 47-474 WASHINGTON STREET STUDY SESSION 1. DISCUSSION OF ANNUAL FINANCIAL MANAGEMENT REVIEW 2. DISCUSSION OF CITY COUNCIL GOALS FOR FISCAL YEARS 2011/2012 AND 2012/2013 REPORTS AND INFORMATIONAL 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. CITY COUNCIL AD HOC COMMITTEE REPORTS 3. CVAG COMMITTEE REPORTS 4. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (FRANKLIN) 5. C.V. CONSERVATION COMMISSION (EVANS) 6. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 7. C.V. MOUNTAINS CONSERVANCY (FRANKLIN) 8. CVWD JOINT WATER POLICY COMMITTEE (ADOLPH) 9. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (OSBORNE) 10. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 11. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 12. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (EVANS) 13. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (ROBERT TEAL) 14. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) CITY COUNCIL AGENDA 3 FEBRUARY 21, 2012 003 15. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 16. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 17. PLANNING COMMISSION MINUTES DATED NOVEMBER 8, 2011 AND JANUARY10, 2012 18. ARCHITECTURAL AND LANDSCAPING COMMITTEE MINUTES DATED DECEMBER 14, 2011 19. HISTORIC PRESERVATION COMMISSION MINUTES DATED DECEMBER 15, 2011 20. COMMUNITY SERVICES COMMISSION MINUTES DATED JANUARY 9, 2012 DEPARTMENT REPORTS 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR 4. BUILDING & SAFETY DEPARTMENT REPORT FOR JANUARY 2012 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR JANUARY 2012 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT FOR JANUARY 2012 8. PUBLIC WORKS DEPARTMENT REPORT FOR JANUARY 2012 9. POLICE DEPARTMENT REPORT FOR JANUARY 2012 10. FIRE DEPARTMENT QUARTERLY REPORT - NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE NO PUBLIC HEARINGS ARE SCHEDULED, THEREFORE, THE CITY COUNCIL WILL ADJOURN AND NOT RECONVENE AT 7:00 P.M. UNLESS THERE ARE ITEMS FROM THE AFTERNOON SESSION THAT HAVE NOT BEEN CONSIDERED PUBLIC HEARINGS - NONE ADJOURNMENT The next regular meeting of the City Council will be held on March 6, 2012 commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. 11M CITY COUNCIL AGENDA 4 FEBRUARY 21, 2012 DECLARATION OF POSTING I, Susan Maysels, Interim City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on February 17, 2012. DATED: February 17, 2012 st_�i SUSAN MAYSELS, Interim City Clerk City of La Quinta, California Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777-7103. A one (1) week notice is required. • If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. 11 7 CITY COUNCIL AGENDA 5 FEBRUARY 21, 2012 ��T c La- Q•� S N OF Tt1F MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Susan Maysels, Interim City Clerk Yvl� VIA: Mark Weiss, Interim City Manager DATE: February 17, 2012 SUBJECT: Conflict of Interest - Business Session Item #5 The following conflicts of interest have been identified by staff for a Business Session item on the February 21, 2012 City Council agenda entitled: CONSIDERATION OF A SALES TAX SHARING AGREEMENT WITH LMLO RESTAURANT, LLC FOR A FUTURE RESTAURANT AT 47-474 WASHINGTON STREET. Council Member Evans - conflict due to proximity to residence Council Member Osborne - conflict due to business relationship cc: Interim City Manager City Attorney Department Directors 006 TdY' 444" COUNCIL/SA MEETING DATE: February 21, 2012 ITEM TITLE: Approval of Demand Register Dated February 21, 2012 RECOMMENDATION: Approve Demand Register Dated February 21, 2012 BACKGROUND AND OVERVIEW: Prepaid Warrants: 94777 — 94795 } 94796 — 94801 } 94802 — 94847 } 94848 — 94865 } Voids } Wire Tranfers } P/R 36564 — 36576 } P/R Tax Transfers } Payable Warrants: 94866 — 95002 } FISCAL IMPLICATIONS: Demand of Cash City Demand of Cash -Successor Agency of RDA Demand of Cash — HA ly John M , Finance Director AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: $97,889.73 $5,937,793.33 $243,274.86 $39,815.06 $0.00 $339,242.56 $221,969.21 $65,389.93 $2,385,509.74 $9,330,884.42 $3,390,925.59 $5,937,793.33 $2,165.50 a., 007 CITY OF LA QUINTA BANK TRANSACTIONS 1/24/12 - 2/14/12 01/24/12 WIRE TRANSFER - TASC 02/02/12 WIRE TRANSFER - HEALTH PREMIUM 02/02/12 WIRE TRANSFER - PERS 02/02/12 WIRE TRANSFER - PERS 02/03/12 WIRE TRANSFER - ICMA 02/03/12 WIRE TRANSFER - LQCEA 02/06/12 WIRE TRANSFER - LANDMARK 02/07/12 WIRE TRANSFER - TASC TOTAL WIRE TRANSFER OUT $1,332.60 $105,211.21 $54,060.73 $216.00 $14,836.34 $145.00 $162,191.41 $1,249.27 $339 242.56 " 008 I O q I W I >prI I Q N2 I W W O I w S Q ^pQ I d �rz IWa Iwx I •IP PNbm 1/1 O.-IO Of�O1�Vf� b 00 0 0 o III f�O N N o O O O O o Y Y1m mbN.l M PNObPOMO�t 1/1 Oo o P P O�tm M o o a0 O O N o U r I WZ I r^I 'I %}OW -••IOOE bNObb W NM O P P OmM N O O 1/1 N 1I1 1/1 NO x0 I OI�r PM�1 N ObNOOD .Ib bN �t t0 .•I M.Im M 1/1 I11 f0 Cp 1� r U P I M m N b .r ••IM P N .I �1 b r•I 'I M P M .+ .•I P P M M N I rl I O I N i r I N I ti I 0 Q O Y J I -I J J J J J J J U Q r Q Q Q Q Q W Q Q W J r U r r r r r r r a r x J O W O O O Y O O 6 O a O x NU Sx r d O d r r r Q r r W r � r W I -I i Q a Q rc K C d z K S Y K J z l wr 0 0 a u d u O rr o r o uu o W o N O I YYNr O wwoWWPW WM z ww z Z z O» z z r z N z K d'<OU Z WWZWWW0 Z W W 2 W 2 JNN Z d Z O 2 Z r Q O r l L Q Q S U M W Ur r Z r d'r Z U W ww W > W w Ir W r W W W U > N S h c K d d P > > Q a Q Q Ir a Q> > W W > W > U U U > x > > d > O\ Wlr I Q 2K# N33J3 LL3JN d' Q N MN I .rU I JJJ-!OO�Qr Q4-1 Q d' KK w MN r U N I -II aLN d'OMMMNNN22 Z rrr w O N W 0 d\ N I W NP P P M M Mw Q a Q U U U Z Q .•� W I ZOYZZZZ r#######r SS S WWW x z r O O I Q W a Q Q Q Q r r r r r r r Q >> > J J J W z Q M W LL » 300000003 2 2 x W W W L N J LL 6' OLL r0 oPP000 bbbbbbbbP NN N .I V N M M 1/1 lf1 M M M O .I .1 .I .I .1 ti ^I ^I .•I 'I 'I b 0 0 O O O O 00 I I I I I I I I I I I I I I I I I I I I I I I 2Q m v�lMMO'1 .1 .1 .•�.1 .-I r1ti - OO a OMM O N W �i vvvv vvvvvv�vv NO O Vvv eD 1I1 N M d w MMMMPN MNNNNNNNM M"m N m W N1I11I11I1 .SIN If1N N N N N N N M Wltl M NMM N III M v �t �t �t �t m�1' �t I I I I I I I I I I I I I I I I I I I I r NIIIIIIbW MNp1f11f Npv .•I ^I 'I OvV I I I I Z OONO0Iommmmmmmm MOO m OI OOOOOO OOOOO=0cQ MOO O O O O O2I MMMMIII III MITI III III III IIIIII I/I � MM N 'I r .� U I I I I I I I I I I I I I I I I I I I I I I I I I I I Q e00000 000e00000 00 0 00o p o 0 0 M ..... ..... rl '1 rl nl �1 N ti ^I �I �I ti �} ^I i•I LL r O W N N N N N N N N N N N N N N N N N N N N N N N N N N Ow. 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O.r eO000e oQ Moo e _ ddU 1 > i OS oP wm NNNNNN ow o.• ew owwww.-1 of =Ww o I� M O w w EO Q I I W I W I -I O I a oa a .rz I I LLQ I W S I I I I iI I I I Y - Z WI u O I L I a r I 1 � I I I I O I N � i v I I �I I \ I I N I I o I I i W 6 q Y U w x 1- U N H J Z I N O I >N Ldl S'v Y-C I 1 ti I ti U I 1 \ N I Q N W I O I p I W I I O LL I I ro I qN Z6 W a x w Z D o I oxl u u a I I I I W I qWl Yal U q I w x U Y Z m O a I n h9 I 2 I W I K I L •O I M O l a 0 2 1 LL I Z I N d I J I K alorco� O a I > > \JZI > \ NI MaI I w W ME I N o Wal I J I W wLLL I Ou KQO I ZI QK aco> q>Z l WOHIZZ mu.I W a aul> I i 0 o MP Nit 0 0 o.•I Nr O O vb OT 1(1 1[1 M m N O lf1 W .�.•� Mlf1 v v ui M V- oz a JN>k aw>k rm+l ff>w H MI + Z W t X W* > W * MI M J Mc a• Ow J Q f O f N.:;j 034 1�7 mm S t" COUNCIL/RDA MEETING DATE: February 21 , 2012 ITEM TITLE: Receive and File Transmittal of Treasurer's Report as of December 31, 2011 RECOMMENDATION: Receive and file. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR. STUDY SESSION: PUBLIC HEARING: Receive and File Transmittal of Treasurer's Report dated December 31, 2011 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. p.:;. 035 Respectfully submitted, 6oyM hMFalconer, Finance Director Approved for submission by: Mark Weiss, Interim City Manager 036 2 MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for December 30, 2011 DATE: January 31, 2012 Attached is the Treasurer's Report for the month ending December, 2011. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change LAIF Interest bearing active bank deposit $ 26,650,984 39,546,824 $ 14,550,000 17,126 $ (2,050,000) 1 $ 39,150,985 12,500,001 Certificates of Deposit 724,000 39,563,950 17,126 US Treasuries 60,962,430 (2) (17,000,000) 5,266 724,000 43,967,696 0 (16.994,734) US Gov't Sponsored Enterprises 14,996,842 (2) 771 14,997,613 771 Commercial Paper Corporate Notes - 5,002,025 7,000,000 (2) (573) 6,999,427 6,999,427 Mutual Funds 16130247 (2) 1 (5,000,000) (2,025) 0 (5,002,025) Subtotal $ 164:013:352 $ 21.567.126 $ 24,050,000 __L322J $ 5.762 16,132,569 $ 161,536,240 2,322 $ 2,477, 112 Cash $- 1,090,198 1 & 3 $ 2,069,994 $ 979,796 $ 2,069,994 Total $ 162,923,154 $ 21,567,126 $ 21,980,006 $ 5,762 $ 162,516,036 $ 407,118) I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quints used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Z/2,0 1 L John M. Falconer Date Finance Direc[orRreasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. 037 3 Treasurer's Commentary For the Month of December 2011 Cash Balances — The portfolio size decreased by $407,000 to end the month at $162.5 million. Major capital improvement expenditures were $1.93 million, including $267,000 spent on the "A" Street extension Project, $415,000 spent on the Highway 111 Landscaping Improvements, $393,000 on the Adams Street Bridge Project, $281,000 spent on the Washington St right turn lane at Eisenhower Drive, and $194,000 spent on the Coral Mountain Apartment Project. During December, no billings were received for the County of Riverside Sheriff contract. Investment Activity — The investment activity resulted in an average maturity decrease of eight (8) days from the prior month to end the month of December at 86 days. The Treasurer follows a buy and hold investment policy with the no investments maturing in December. The Treasurer purchased two (2) commercial paper investments totaling $10 million during the month. Also, two investments matured during the month totaling $22 million. The $12 million difference was invested in LAIF. The sweep account earned $18 in interest income for the month of December and the bank fees for the month were $ 1,619 which resulted in a net decrease of $1,601 in real savings. Portfolio Performance — The overall portfolio performance was two (2) basis points lower than the prior month ending at .35% for the month, with the pooled cash investments at .48%. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding .52% which reflects the current interest rate environment. Looking Ahead In the short term, the Treasurer will be investing in short term commercial paper or GSE paper. As reported last month, with the recent State Supreme Court ruling the $18 million payment will not be due to the State of California in mid January. N ' 038 4 E E E E 5 N a E N E L d C C C C c C C O O c O O O O O O O 2 Z Z Z Z Z Z Z Z W a_ N Q Q ? N Nd o E > ii � NON d a d a H N p E E ag E A U O m D d W `o U N C r N Q ry O O U C q a E 5 d t0 d y a d d E o O m a c d V C N C N d « C q N N 000 O O O Ni U d; U° d d N 0 j `o oN -S E Na. 00O o� o oO O O ZE mo ww oo7 oo O C d W` 0 ,o 00 N W,E rc w w w v v mm a7 `m `o» Erna O > O d P E N o d E d .N O 6 p c u 0, CO N 'c C a `^ a o E o m >` t c 3 .. c 'o a o p R m T d o m n n n O U' ii N N d N V ='= Q O d d N p ~ O1 a 0 L d E d Y x 0 o ��mZ Oi O N d N D oaf L Z m S ? R a C N U O U C P Z LL J C « 3 H 2 LL m m o c Q a c E O .° N N mC� 'd' d U O o$m�m w 'uEi Emtc°�� E U ZZ= uE Ey E. �' 0 n .E E0 rn rn cmm o x `w�- d > t U W O U` LL LL LL LL K J J C W r U � O. E E d d t c E m w E U Q N D d m A c o H LL LL Q 1.039 c c E.Ec. w w w N N N 5 c QQQ •-© /§/,y)jig a/ /\\jg\ , p 1111111141 91 -,l;!{!!!.; \§ a 1111 ! Jll \\!« gOPy,ay;g5 g9:bgR = Ji;2 ,jolts; \\ \j ■M m §\\ {) i-------------------- j \.joda»o»gue\ I \e! \ \eeeasaeee \ .,..,iM ', \\\j\\� to 041 ■ ,c0 m ,E®® {0=0 k )\ �k}( \ ) ! / �.// } ®f k!!) % (( £ Jk)) 2 0o /! a»«z f | t 0000 ! ) k) ix \\k§ ) ! % 2) \\ \\00 coo 00 coo CL \` { L6 / CL . }E ))) k )2 gk j)k m ! § 2 ® % \ k J 2 I, \ /%\ ff \E �\ \\) )k '`^ .042 ® N a $B ea2.mm »»»»»ww m_ _ w»»w»ww» ww»»www»» „a- - _ a bramm E' Eg,$-r�^ ^L$- w $ eq. "r':�� OHMp$p�y S. P8n yymy��^qn Cm@ P E�B rm 3. 8.$ .'.'8, vmiry f m' - Y'y� z w ww»www w O »»w»»wpw O- wwwww ww ww pp i=nm�'gaq g pw gSmy -`iA EOr$ Em n"i'm' � n mm ^m rv`nS& m •S.. �$nn mS' m$mm2 gd�, rvio, am o�me_ a_:'a aid P' _ aoe$.Rp R5 E b Egg d8- S t �$- S C �NM1 pNm �bbb,E��s d zE�gg � r€dig � z��g8 I I E ". 043 10 044 Cry of La ounce Compardbve Rates of Interest December 30, 2011 Average I L-. _.. Treasury 8111srNote I I Three Augvat2007 5, 17% 4,85% 6.08% 109 4.59% 525% Sept2007 5.16% 4.86% 6.06% 129 4.00% 623% Oct 2007 5.11% 4.85% 5.02% 116 3.95% 5.14% Nov2007 503% 483% 4.96% 99 3.34% 496% Dec 2007 4,95% 3.43% 4.45% 123 3,39% 480% Jan 2008 4.58% 3.33% 4.22% 96 2,31% 4.62% Feb 2008 4A2% 3,24% 3.85% 86 2.07% - 4.16% Mar2008 4.07% 2.83% 3.67% 14 1.50% 3.18% Apr2008 345% 3,27% 3,41% 82 1.70% 3,40% May 2008 3.14% 3.27% 3.17% 63 1.92% 3.07% June 2008 309% 1.94% 2,86% 80 2.14 % 2,89% FY NAN July 2008 299% 1.93% 2.71% 62 170% 1,88% 2.29% 275% 2.18% 279% August20N 3.15% 1.92% 2.88% 51 1.69% 1.89% 2.14% 238% 2.08% 278% S.pt20N 2.81% 1.92% 2.64% 37 1.42% 179% 1.96% 2.00% 2.13% 2,77% 002008 2,66% 2.of% 261% 29 0.90% 1.40% 172% 150% 2.07% 271% Nov 2008 2.38% 2.36% 2.36% 64 0.15% 049% 1.04% 1.25% 145% 2,59% Dec 2008 1.60% 0.18% 142% 116 0.05% 0.25% 0.59% 0.88% 0.97% 235% Jan 2009 1.36% 0,18% 1,23% 82 0.15% 035% 043% 0.88% 0.31% 205% Feb 2009 1.23% 0.18% 1,11% 75 0.30% 0.60% 0.61% 088% 048% 187% Mar20N 126% 0,18% 1,13% 69 0.20% 0,42% 070% 0.88% 0.37% 1.82% Apr2009 0.94% 0.18% 0.85% 54 0.31% 0,33% 0.59% 088% 0.28% 161% May 2009 0.92% 0,18% 0,84% 80 0.16% 0.30% 0.63% 0,88% 0,23% 1.53% June 2009 0.85% 0.29% 0.80% 111 0.20% 0.35% 055% 1.13% 0,26% 1.38% FY 09/10 July 2009 0.69% 0.30% 0,65% 111 0,19% 0.28% 0,47% 1,00% 0.28% 1.04% Augus12009 0.64% 0.30% 061% 92 0,16% 0,26% 0.46% 1.00% 024% 093% Sept2009 0.56% 0.31% 0,53% 112 0.12% 0.19% 041% 1.00% 0.19% 0.75% 002009 0.52% 0.31% 0.50% 90 008% 0.19% 038% 100% 0.19% 0.65% Nov 2009 056% 0.31% 0.53% 152 0.04% 0.14% 0.32% 075% 0.15% '061% Dec 2009 056% 0.15% 0.51% 239 0,11% 0.20% 0,16% 1.00% 0.16% 059% Jan 2010 046% 0.15% 043% 179 006% 0.14% 0.34% 088% 0.13% 056% Feb 2010 0,51% 0.16% 048% 102 0.13% 0.19% 0.32% 0.88% 0.15% 058% Mar2010 0.50% 0.16% 0.47% 192 0.15% 0.24% 0.38% 1.00% 020% 055% Apr2010 052% 0.16% 0.48% 162 0,15% 0.24% 049% 1.00% 0.23% 0,59% May2010 0.62% 0,16% 0.48% 116 0.11% 0.22% 0.37% 075% 0.28% 056% June2010 0,48% 003% 0.35% 134 0.16% 022% 0.32% 0.63% 0.32% 0.53% FY 10111 JuIy2010 050% 0.16% 0.47% 119 0.16% 0,20% 030% 0.63% 0,28% 0.53% Augu.t2010 049% 0,15% 0.46% 108 0,15% 0,19% U19% 0.38% 0,25% 051% Sep[2010 0,55% 0,15% 051% 107 0,16% 0.19% 0.27% 0.38% 0.24% 0.50% Od 2010 0.55% 0.15% 0.61% 88 0.13% 0.17% 0.23% 0.38% 0,23% 0,48% Nov2010 0.53% 0,15% 049% 84 0,18% 0.21% 0,28% 0.50% 0,23% 0.45% Dec2010 0,57% 0.14% 0.52% 265 0,15% 0.19% 0,30% 063% 023% 046% Jan 2011 0.51% 0.14% 0.43% 206 0.16% 0.18% 0,28% 0,63% 0,24% 0.54% Feb 2011 0.55% 0.17% 0.46% 210 0,15% 0.17% 0.31% 0,63% 0,23% 0.51% Mar2011 0.54% 0.17% 0.45% 218. 0,06% 0.13% 0,26% 0.75% 0.23% 050% Apr2011 0.59% 0.11% 0.48% 192 0,05% a10% 0.28% 063% 020% 059% May2011 0.45% 0.17% 0,41% 156 006% 0,12% 0.20% 0.50% 0.16% 041% June 2011 0.53% 0.00% 0.35% 126 0,03% 0.10% 0.20% 0.38% 0.15% 045% FY 11112 JUIy2011 0.63% 000% 0,35% 112 007% 0,12% 0.15% 0.20% 0.14% 038% August2011 0.60% 0,11% 038% 102 0.02% 005% 0.10% 0.13% 0.= 0,41% Sept2011 0.55% 003% 0.39% 124 002% 006% 0.09% 0.13% 0.14% 0.38% Oct 2011 0.53% 0.03% 035 % 117 0.01% 006% 0.12% 025% 0.15% 0.39% NOv 2011 0.52% 003% 0,37% 94 003% 009% 0.10% 0.25% 0,14% 040% " 045 11 I - (y N � c E U m I o I � N a c E W �C N N i C O fQ O Z • I N I � E m c � c O Q z O � LL = O t O N Z O LE N �rL m y W N H � a > 01 CL TyN E N III L U O � N Q o o 0 cc E +� E •�++ V WF 3 ¢ N! w 5 M Y I U {Q r C C CM CD O O C O O o O O O O O O O O L-- -- - -- a -- - ---- _- I I 1 1 I I I I I 1 I I I I 1 1 I • i I I I I t m b ■ ..n•� � 04q 2 Ce4't(f 4 6:PQxlxfw COUNCIL/RDA MEETING DATE: February 21, 2012 ITEM TITLE: Receive and File Transmittal of Revenue and Expenditure Reports dated December 31, 2011 RECOMMENDATION: Receive and File FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of the December 31, 2011 Statement of Revenue and Expenditures for the City of La Quinta. Respectfully submitted, John M. Falconer, Finance Director 4 - 047 Approved for submission by: Mark Weiss, Interim City Manager 2 CITY OF LA QUINTA REVENUES-ALLFUNDS 0710112011 - 12131120111 FUNDS ADJUSTED BUDGET RECEIVED REMAINING BUDGET % RECEIVED General $32,368,136.00 $8.011.315.18 $24,346,820.82 24,80% Library 2,130,300.00 520.56 2,129,779.44 0.00% Gas Tax Revenue 994,900.00 471,994.06 522,905.94 47.40% Federal Assistance 145,833.00 0.00 145,833.00 0.00% JAG Grant 16,152.00 7,663,40 8,488.60 47.40% Slesf (Cops) Revenue 100,000.00 112.73 99,887.27 0.10 % Indian Gaming 105,844.00 0,00 105,844.00 0.00% Lighting 8 Landscaping 964,219.00 25,180.83 939,038,17 2.60% RCTC 0,00 0.00 0.00 0.00% Development Funding 0.00 0.00 0.00 0.00% Crime Violent Task Force 0.00 0.00 0.00 0.00% AS 939 4,300,00 (69,05) 4,369.05 -1.60% Quimby 50,000.00 1,453.41 48,546.59 2.90% Infrastructure 100,00 141.62 (41.62) 141.60% Proposition I 352,382.00 42,574.13 309,807.87 12.10% South Coast Air Quality 65,668.00 11,111.81 54,456,19 16.90% CMAQ/ISTEA 416,026,00 199.246.68 216,779.32 47.90% Transportation 523,300.00 24,311.76 498,988.24 4.60% Parks S Recreation 89,200.00 10,704.00 78,496.00 12.00% Civic Center 127,600.00 11.940.00 115,660.00 9.40% Library Development 35,500.00 4,260.00 31,240.00 12.00% Community Center 13,300.00 1,302.81 11,997.19 9,80% Street Facility -20,000.00 1,068.17 18,931.83 5.30% Park Facility 2,200.00 263.94 1.936.06 12.00% Fire Protection Facility 29,800.00 1,680.00 28,120.00 5,60 Arts In Public Places 99,800,00 14.105.68 85,694.32 14.10% Interest Allocation 0.00 3,473.05 (3,473.05) 0.00% Capital Improvement 111,124,795.00 6,810,080.02 104,314,714.98 6.10% Equipment Replacement 620.806.00 590,837.69 29,968.31 95.20% Information Technology 489.322.00 486,360.72 2,961.28 99.40% Park Equipment & Facility 2,700.00 158.92 2,541.08 5.90% SilverRock Golf 3,841,591.00 1,116,997.69 2,724,59311 29A0% SilverRock Golf Reserve 68,340.00 235.35 68,104.65 0.30% La Quints Public Safety Officer 2,100.00 2,013.26 86.74 95.90% Supplemental Pension Savings Plan 200,954.00 200.404.55 549.45 99.70 % La Quint@ Financing Authority 8,164,371.00 4.929,998,27 3.234,37273 60.40% RDA Project Area No. 1 54,590,545,00 3,344,641,02 51,245,903.98 6.10% RDA Project Area No. 2 28,186,371,00 1,493,842.91 26,692,528.09 5,30% La Quints Housing Authority 1,500.090.00' 686,008.43 814,081.57 45,70% Total $247,436,445.00 $28,505,933.60 $218930,511.40 11.50% Note: Many interest income accounts have negative balances due to the reversal of GASS 31 unrealized income recognized in FY 201012011 .11 049 3 CITY OF LA OUINTA EXPENDITURES - ALL FUNDS ADJU D OT/01/2011-1 31/2011 RE IND FUNDS BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENT Genres 336,190,404.00 012,132,503,W $21,171.a 4,035,729.W 33.5% Library 1776,094.1K) 1021,2W.00 0.W 754,864.00 - 57.5% Gas Tax 994,900.W 497,448.W OW 497.452,00 50.096 Federal Assistance 145,8311)(1 O. W 0,00 W.833.00 0.0% JAG Grant 61,181.00 7,66340 0,00 53,517,60 12.5% Sles((Cops) Revenue 1W,000.00 0.00 0,00 100,0D0.W 00% Indian Gaming 105,844.00 0.00 0,00 105,644.1)0 0.0% Lighting B Landscaping 1,002, 996.00 501498.00 000 501,498.00 50.0% RCTC 000 0,00 0.00 0.00 00% Development Agreement 0 W 0. W 0. W 0. W 00% CV Violent Crime Task Force 0.00 0.00 0.00 0. W 0.0% AB 939 194,961.00 111,695.26 2,WO.W 81,265.74 57.3% Quimby - 8,444,543.W 128,714.69 O.W 8,315.82831 LS% Infrastructure 393,074,00 000 OW 393,074,00 0.0% Propaskion lB 352.382.00 41,814.57 O.W 310,%T43 119% South Coast Air Quality 65,568.00 (2,446.93) 000 68,014.93 -3.7% CMAQ 416,026.00 199,246.68 0.W 216,779,32 47.9% Transportation 4, 078,612.W 1854,46978 0.00 2,224,142,22 45.5% Parks B Recreation 7,10000 3,694.55 0,00 3405.45 52.0% Civic Center 237,056.W 120,156.67 0A0 116,899.33 507% Library Development 9,800.00 5,22742 0.00 4,572.58 53.3% Community Center 0.00 0.00 0,00 000 0.0% Street Facility 10,000.W 5.488.98 000 4.511,02 - 54.9% Pads Facifty 2.200.00 264,17 O.W 1.935.83 12.0% Fire Protection 4.700.W 2,512.30 0.W 2,187,70 53.5% Arts In Public Places 5W,200.00 23.919,03 0.00 512.280,97 4.5% Interest Allocation 1100 O.W 0.00 O.W 0.0% Capital Improvement 111, 124,795.00 7,964,940.14 1,479,195.02 101,680,659.84 7.2% Equipment Replacement 589,339.00 - 97,W7.84 000 491,831,16 16.5% Ihtormagon Tecntwlogy 518,35000 204,14141 0.00 314,212.59 39.4% Park Maintenance Facility 482,234.W 21,785.65 O.W 460,448.35 4.5% SilvelRock Golf 3,833,108.W 1,697,68945 DOD 2,135.418. 55 44.3% SilverRock Reserve O.W 0,00 O.W 0.00 0.0% LQ Public Safety Officer 2,OW.W 0.00 0.W 2,01DO.00 0.0% Supplemental Pension Savings Plan 12,833W 12,832.W 000 0,14 1W.O% La Coma Financing Authority 8,164,371W 4,938,255.56 O.W 3,226,115.44 605% La Quints Housing Authority 1,368,091.00 W6,154.12 O.W 1,061,936.88 0.00 RDA Project Area No, 1 102,291, 1W.00 17,047721.98 O.W 85,243,46802 16.7% RDA Project Area No. 2 46,687,913.00 4,814,384.53 O.W 41,873,528.47 %3% ota N- 050 CITY OF LA QUINTA 0710112011 -1213 V2011 GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Statutory Tax - LQ Statutory Tax - Riverside Cnty Sales Tax Sales Tax Reimbursement Document Transfer Tax Transient Occupancy Tax Transient Occupancy Tax - Mitigation Measures Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Mechanical Permits Electrical Permits Garage Sale Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Finance Bldg & Safety Fees Bldg & Safety Lease Revenue SMIP Administration Fees Planning Fees Public Works Fees TOTALFEES Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines Federal Govt Chants County of Riverside Grant State of California Grant Fire Services Credit -Capital (10150003375010) Fire Services Credit- Oper (10160003375000) CVWD CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue AB939 Mitigation Measures Rental income Advertising Coop Cash Oved(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND ADJUSTED 1213112011 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 1,764,800.00 637,365.69 1.127,434.31 36.120% 3,922.500.00 1,478,961.86 2,443,538.14 37.700% 190.000.00 0.00 190,000.00 0,000% 80,000.00 0.00 80,000.00 0.000% 5,352,000.00 1,511,676,86 3,840,323.14 28.250% 1,784,000.00 155,263.10 1,628,736.90 8.700% 441,500.00 137.674.45 303,825.55 31.180% 4,500,000.00 1,239.099.80 3,260,900,20 27.540% 251.000.00 5.283.60 245,716.40 2,110% 1 457, 730.00 153,259, 91 1,304,470.09 10.510% 19,743,530.00 5,318,585.27 14,424,944.73 26.940% 298,400,00 148,992.20 149,407.80 49.930% 32,300,00 13,265,00 19.035.00 41.070% 188,300.00 75,769,00 112,531.00 40.240% 24,400.00 10,780.50 13,619.50 44,180% 24,800.00 13,990.50 10,809.50 56.410% 25,200.00 12,065.21 13,134.79 47.880% 16,100.00 8,120.00 7,980.00 50.430% 39.900.00 18,782A9 21,117.51 47.070% 649.400.00 301,764.90 347.635.10 46.47W%o 1.885.00 285.11 1,599.89 15.130% 453,844.00 2T8,763.05 235,080.95 48.200% 7,800.00 225.00 7,575.00 2.880% 210,366.00 69,928.59 140,437.41 33.240% 73,100.00 40.241.38 32,858.62 55.050% 250.00 27,89 222.11 11.160% 56,800,00 45,953.94 9,846.06 82,350% 200,055.00 76,943.90 123,111.10 38.460% 1,003,100.00 452,368.86 550,731,14 45,100% 3,315,000,00 21,976,06 3.293,023,94 0.660% 112,900.00 26,681.36 86,218.64 23.630% 42,900.00 15,641.00 27,259.00 36.460% 151.400.00 50,477,39 100.922,61 33.340% 154,349.00 0.00 154,349,00 0.000% 0,00 0,00 0.00 0.000% 11,892.00 5,191.40 6,700.60 43.650% 63,587.00 63,587,20 (0,20) 100.000% 5.223,570.00 1,183,745.94 4,039,824.06 22.660% 16,800.00 0.00 - 16,800.00 0.000% 253,000.00 257,408.47 4,408.47 101.740% 9,345,398.00 1.624.708.82 7,720.689.18 17.390% 1,043,900.00 81,048.13 962,851.87 7.760% 17,900.00 20,543.49 (2,643.49) 114.770% 92,400.00 21,567.85 70,832.15 23.340% 0.00 47,460.00 (47.460.00) 0.000% 25.000.00 0.00 25,000.00 0.000% 25,000.00 10,665.00 14,335.00 42.660% 0.00 60.54 60.54 0.000% 160,300.00 100,175.80 60,124.20 62.490% 412,5ON 132,663.40 279,844.60 32.160% 32,398:136.00 8,011,315.18 24,346,820.82 24.760% P" CITY OF LA OUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07MIM011-IV3112011 GENERAL GOVERNMENT: CITY CLERK FINANCE: BUILDING S SAFETY: POLICE: LEGISLATIVE CITY MANAGER'S OFFICE DEVELOPMENT SERVICES MANAGEMENT SERVICES TOTAL GENERAL GOVERNMENT TOTAL CITY CLERN PARKS & RECREATION ADMINISTRATION SENIOR CENTER PARKS 8 RECREATION PROGRAMS LIBRARY PARK MAINTENANCE MUSEUM TOTAL COMMUNITY SERVICE: FISCAL SERVICES CENTRAL SERVICES TOTAL FINANCE BUILDING 8 SAFETY -ADMIN BUILDING CODE COMPLIANCE ANIMAL CONTROL FIRE EMERGENCY SERVICES CIVIC CENTER BUILDING -OPERATIONS TOTAL BUILDING 8 SAFETY POLICE SERVICES TOTAL PUBLIC SAFETY PLANNING: PLANNING - ADMIN CURRENT PLANNING TOTAL COMMUNITY DEVELOPMENT PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION DEVELOPMENT B TRAFFIC MAINT/OPERATIONS- STREETS MAINT/OPERATIONS- LTG/LANDSCAPING CONSTRUCTION MANAGEMENT TOTAL PUBLIC WORKS TRANSFERS OUT GENERAL FUND REIMBURSEMENTS NET GENERAL FUND EXPENDITURES ADJUSTED A L 1 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE 830,98900 365,526.39 0.00 465,462.61 43.99% 646,311,00 397,114.75 0.00 199,1%,25 63.54% 1518,752.00 720,137,91 0.00 798,614.09 4T42% 1,563,191,00 924,085.38 0.00 639,105,62 59.12% 4,459,243.00 2,356,853.43 U00 2,102,378,57 52.85% 574,071,00 2 ,491.18 3,010.00 306569.82 46.07% 574,071.00 264,491,18 3,010.00 3 ,569.82 46.07% 1,043, 522,00. 523,602,43 6, 545.00 513,374,57 50,18% 422,5 .00 199,739.72 Dw 225,820.28 46.56% 3M 8W.00 216,911.34 0.00 117,90866 64.78% 1,464,016.00 245,333.45 0.00 1,218,082.55 16,76% 1,077,558.00 W,487.80 0.00 531,05SM 50,72% 312078.00 5126V7 0.00 26079623 16,43% 4.654 552.00 1,160, 356. 1 5,545.00 2,867,650.49 38.25% 97473S00 474,492.31 0,00 500,245.69 48.68% 340,191.00 175183.41 0.00 165.007,59 51.50% 1,314,929,00 649,675.72 0,00 665,253,28 4941% 282,32700 132,55044 456.00 149,320,% 46.95% 653,689.00 277,140,47 0,00 276,548,53 50.05% 1,069,895. 00 525,526,13 0,00 544,368.87 49.12% 459,697.00 208,513.31 0,00 251.183,69 45.36% 4,986,533. 00 1,120,673.90 0.00 3, 855,859.10 22.47% 195,392.00 SE515.18 0.00 108,876.82 44.28% 1,204,194.D0 809.586.68 0.00 394,607.32 6].23% 8751,727.00 3, 160,506.11 4 .00 5,590,764.89 36.11% 12,874,770.00 2,679.755.81 0,00 10,195.014,19 20.81% 12,874,77000 2,679.7 .81 0.00 10,195,014.19 20,81% 935,241.00 395,93660 0.00 539,3D4.40 42.34% 58] 451,00 213,349.54 0.00 354101.46 37.60% 1, 502,692.00 609,28614 0.00 8W,405.86 40.55% 579,5U,W 237,02603 0.00 342,505.97 40.90% 603,874.00 282,271.81 0.00 321,602.19 4614% 2,873,67200 1.571.532. 62 000 1,302,139.18 54.69% 1, 533,561.00 649,722.W 0.00 883,838.70 42.37% 1, 742295.W 738,686.73 11180.48 99244]79 42.40% 7, 332,934.00 3.419,239.69 11, 160.48 3,842,533.83 47.45% 1, 316,235.00 292,284.71 0.00 1023,950.29 22.21% (6 590 749.00 3 139 956.80 0.00 3 4!M 7W2 20 47.64% 36191406.00 12,132,503. 50 21171.48 24036729.02 33,52% 052 0 CITY OF LA QUINTA 07/01/2011-12/31/2011 ALL OTHER FUNDS REVENUE DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 2,123,900.00 0.00 2,123,906.00 0.000% Contributions 0.00 0.00 0.00 0,000% Interest 6,400.00 520.56 5,879.44 8,130°% TOTAL LIBRARY 2,130,300.00 520.56 2,129,779.44 0,020% GAS TAX REVENUE: Section 2105 205,200.00 87,182.19 118,037.81 42.480% Section 2106 128,600.00 54,188.89 74,411.11 42.140% Section 2107 273,100.00 133,947.01 139,152.99 49.050% Section 2107.5 6.000.00 0.00 6,000.00 0.000% Section 2103 381,800.00 196,041.84 185,758.16 51.350% - Traffic Congestion Relief 0.00 0.00 0.00 0.000% Interest 200.00 654.13 (454.13) 327.070% TOTAL GAS TAX 994,900.00 471,994.06 522,905,94 47440% FEDERAL ASSISTANCE REVENUE: CDBG Grant 145,833.00 0.00 145,833.00 0.000% Federal Stimulus 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL FEDERAL ASSISTANCE 145,833.00 0,00 145,833.00 0.000% JAG GRANT Grant Revenue 16,152.00 7,663.40 8,488.60 47.450% Interest 0,00 0.00 0.00 0.000% TOTAL JAG GRANT - 16,162.00 7,663.40 8,48&60 47.450% SLESF(COPS)REVENUE: SLESF (Cops) Funding 100,000.00 0.00 100,000.00 0.000% Interest 0.00 112.73 (112.73) 0.000% TOTAL SLESF (COPS) 100,000.00 112.73 99,887.27 0.110% INDIAN GAMING Gram revenue 105,844,00 0.00 105,844.00 0.000% Interest 0.00 0.00 - 0,00 - 0.000% TOTAL INDIAN GAMING 105,844.00 0.00 105,844.00 0.000% LIGHTING & LANDSCAPING REVENUE: Assessment 964.219.00 25,180.83 939.038.17 2.610% _ Developer 0.00 0.00 0.00 0,000% Interest 0.00 0.00 0.00 0.000% TOTAL LIGHTING & LANDSCAPING 964,219.00 25,180.83 939.038.17 2.610% RCTC - RCTC Funding 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 - 0.000% TOTAL RCTC o DEVELOPMENT AGREEMENT FUND Mitigation Measures 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL DEV AGREEMENT 0.00 0.00 0.00 0.000% CRIME VIOLENT TASK FORCE Member Contributions - Carryover 0.00 0.00 0.00 0.000% Grant revenue -JAIB 0.00 0.00 0.00 0.000% CLET Line 0.00 0.00 0.00 0.000 Asset Forleiture-State Adjudicated 0.00 0.00 0.00 0.000% . Interest 0.00 0.00 0.00 0.000% TOTAL CRIME VIOLENT TASK FORCE 0.00 It= 0.00 0.000% AB 939 REVENUE: AS 939 Fees 0.00 0,00 0.00 0.000% Interest 4,300.00 (69.05) 4,369.05 -1.610% Transfer In 0.00 0.00 0.00 0.000% TOTAL AS 939 *... C 5 31 0710112011-1213112011 CITY OF LA QUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED QUIMBY REVENUE: Quimby Fees 30,000.00 0.00 30,000.00 0.000% Donations 0.00 0,00 0.00 0.000% Interest 20,000.00 1,453.41 18,546,59 7.270% TOTAL QUIMBY 50,000.00 1,453.41 48,546.59 2.910% INFRASTRUCTURE REVENUE: Utility refund 0.00 0.00 0.00 0.000% Interest 100.00 141.62 (41,62) 141.620% Transferin 0.00 0.00. 0,00 0.000% TOTAL INFRASTRUCTURE 100.00 141.62 (41.62) 141.620% PROPOSITION 1B - SS1266 Prop I Grant 352,382.00 41.815.00 310,567.00 11.870% Interest 0.00 759.13 (759.13) 0.000% TOTAL PROPOSITION 1 B 35T,3B'I.Dif�T,ST£9�39,,,W71 i2U80`oi SOUTH COAST AIR QUALITY REVENUE: S.C.A.O. Contribution - 40,000.00 11,123.38 28,876.62 27S10% MSRC Funding 25,368.00 0.00 25,368.00 0.000% Street Sweeping Grant 0.00 0.00 0.00 0.000% Interest 200,00 (11.57) 211.67 -5.790% TOTAL SCAQ 65,568.00 11,111.81 54,466.19 16,950% CMAQIISTEA State Grants 416,026.00 199,246,68 216,779.32 47,890% Interest - 0,00 0.00 0.00 0.000% Transfer in 0,00 0.00 0.00 0.000% TOTAL TRANSPORTATION 416,026.00 199.246.68 216.779.32 47.890% TRANSPORTATION Developer fees 441,500.00 23,160.00 418,340.00 5.250% Interest 1,800.00 - 1,151.76 648,24 63.990% Donations 80,000.00 0.00 80,000.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL TRANSPORTATION 523,300.00 24,311.76 498,988.24 4.650% PARKS & RECREATION Developer fees 89,200.00 8,920.00 80,280.00 10.000% Interest 0.00 1,784.00 (1,784.00) 0.000% Transferin 0.00 0.00 0.00 0.000% TOTAL PARKS & RECREATION 89.200.00 10,704.00 78,496.00 12.000% CIVIC CENTER Developer fees 127,600,00 11,940.00 115,660,00 9.360% Interest 0.00 0.00 0.00 0.000% Transferin 0.00 0.00 0.00 0.000% TOTAL CIVIC CENTER 127,600.00 11,940.00 115,660.00 9.360% LIBRARY DEVELOPMENT Developer fees 35,500.00 4,260.00 31,240.00 12.000% Interest 0.00 0.00 0.00 0.000% Transfer in 0,00 0.00 0.00 0.000% TOTAL LIBRARY DEVELOPMENT 35,500.00 4. 60,00 31,240.00 12.000% COMMUNITY CENTER Developer fees 7,400.00 888.00 6.512.00 12.000% Interest 5,900.00 414.81 5,485.19 7.030% TOTAL COMMUNITY CENTER 13,300.00 1.302.81 11,997.19 9.800% `" 054 8 0710112011-1213112011 - CITY OF LA QUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED i STREET FACILITY Developer fees 17,800.00 804.00 16,996.00 4.520% Interest 0.00 0.00 0.00 0.000% Transfer In 2,200.00 264.17 1,935.83 12.010% TOTAL STREET FACILITY 20,000,00 1,068,17 18.931.83 5.340% PARK FACILITY 'Developer fees 2,200.00 264.00 1,936.00 12,000% Interest 0,00 (0.06) 0,06 0.000% TOTAL PARK FACILITY 2,200.00. 263.94 1,936.06 12.000% FIRE PROTECTION FACILITY Developer fees 29,800.00 1,680.00 28,120.00 5.640% Interest 0.00 0.00 0.00 0.000% TOTAL FIRE PROTECTION FACILITY 29,800.00 1,680.00 28,120.00 5.640% ARTS IN PUBLIC PLACES REVENUE Ads in Public Places 97,500.00 13,834.00 83,666.00 14.190 % 'Ads in Public Places Credits Applied 0.00 0.00 0.00 0.000% Insurance Recoveries 0.00 0.00 0.00 0.000% Donations 0.00 0.00 0.00 0.000% Interest 2,300.00 27L68 2,028.32 11.810% TOTAL ARTS IN PUBLIC PLACES 99,800.00 14,105.68 85,694.32 14.130% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 6.00 3,473.05 (3,473.05) 0.000% Transfer In 0,00 0.00 0.00 0.000% TOTAL INTEREST ALLOCATION 0,00 3,473.05 (3,473.05) - 0.000% 9 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL 0710112011 - 12/3112011 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio DSUSD IID RCTC Vista Dunes Housing LLP SB821-Bicycle Path Grant State of California - APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE 2,674,622.00 (130,969.47) 2,805,591.47 -4.900% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 20,292,594.00 1,212,377.52 19,080,216.48 5.970% 0.00 0.00 0.00 a000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0,00 0.00 0.00 0.000% 0.00 0.00 0,00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 620,959.00 101,702.00 519,257.00 16.380% 0.00 0.00 0.00 0.000% 87,536,620.00 5,626,969.97 81,909,650.03 6.430% 111.124.795.00 6,810,080.02 104,314,714.98 23.680% EQUIPMENT REPLACEMENT FUND: Equipment Charges 589,338.00 589,338.00 0.00 100.000% Capital Contribution 0.00 0.00 0.00 0.000% Sale of Fixed Asset 0.00 0.00 0.00 0.000% Insurance Recoveries 0.00 0.00 0.00 0.000% Interest 6,100.00 1,499.69 4,600.31 24.590% Transfers In 25,368.00 0.00 25,368.00 0.000% TOTAL EQUIPMENT REPLACEMENT 620,806.00 590,837.69 29,968.31 95.170% INFORMATION TECHNOLOGY FUND: Charges for services 485,522.00 485,521.65 0.35 100.000% Capital Contribution 0.00 0.00 0.00 0.000% Sale of Fixed Asset 0.00 0.00 0.00 0,000 % Interest 3,800.00 839.07 2,960.93 22.080% Transfers In 0.00 0.00 0,00 0.000% TOTAL INFORMATION TECHNOLOGY 489,322.00 486,360.72 2,961.28 99,390% PARK EQUIPMENT & FACILITY Charges for services Interest Capital Contributions TOTAL PARK EQUIPMENT & FAC SILVERROCK GOLF Green fees Range fees Resident Card Merchandise Food & Beverage Allocated Interest Income Transfers In TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Interest Transfers In TOTAL SILVERROCK GOLF LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY 0.00 0.00 0.00 0.000% 2,700.00 158.92 2,541.08 5.890% 0.00 0= 0.00 0.000% 2,700.00 158.92 2,541.08 5.890% 3,326.983.00 955,764.00 2,371,219.00 28.730% 140.945.00 28,446.00 112,499.00 20.180% 40,000.00 50,945.56 (10,946.56) 127.360% 321,663.00 81,842.13 239,820.87 25.440% 12,000.00 0.00 12,000.00 0.000% 0,00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 3.841,591.00 1.116,997.69 2,724.593,31 29.080% 1,800.00 235.35 1,564.65 13.080% 66,540.00 0.00 66,540.00 0.000% 68.340.00 235.35 68,104.65 0,340% 2,000.00 2,000.00 0,00 100.000% 100,00 13,26 86.74 13.260% 2,100.00 2,013.26 86.74 95.870% SUPPLEMENTAL PENSION SAVINGS PLAN - Contributions 200,054,00 200.054.00 0.00 100.000% Interest 900.00 350.55 549.45 38.950% TOTAL SUPPLE PENSION SAVINGS PLAN 200,954A0 200,404.55 549A5 99.730°/> 056 10 CITY OF LA OUINTA OTHER CITY FUNDS - ADJUSTED 1L31/11 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND INTERESTADVANCE 0.00 0.00 0.00 0.00 CAPITAL PURCHASES 000 0.00 0.00 000 REIMBURSE GENERAL FUND 1,776,094.00 1,021,230.00 0.00 7&1,854.00 TRANSFER OUT 0.00 000 TOTAL LIBRARY FUND GAS TAX CONTRACT SERVICES 0.DO 0.00 0.00 0.00 REIMBURSE GENERAL FUND 994,900.00 497,448.00 000 497.452.00 TRANSFER OUT 000 0.00 0.00 0.00 TOTAL GAS TAX FUND FEDERAL ASSISTANCE FUND: 145833.00 ODD 145 B33.00 TRANSFER OUT TOTAL FEDERAL ASSISTANCE FUND JAG GRANT TRANSFER OUT TOTAL JAG GRANT 61 181,00 7.853.40 0.00 53,517.N SLESF(COPS) TRANSFER OUT TOTAL SLESF (COPS)FUND 100000.00 0.00 0.00 10000. ,000 INDIAN GAMING FUND TRANSFER OUT 105844.00 0.00 0.00 105844.00 TOTAL INDIAN GAMING FUND LIGHTING i LANDSCAPING ASSESSMENT DIST: ICO2,996.00 501,498,00 0.00 501,498.D0 REIMBURSE GENERAL FUND 000 0.00 000 0.00 TRANSFER OUT TOTAL LTGILANDSCAPING FUND RCTC TRANSFER OUT 000 0,00 0.00 0.00 TOTAL RCTC 000 DEVELOPMENT AGREEMENT FUND 0,00 000 0,00 0.00 CONSTRUCTION 0.00 0.00 0.00 0,00 REIMBURSE GENERAL FUND - 0.00 0.00 0,00 0.00 TRANSFER OUT TOTAL DEV AGREEMENT FUND 000 CRIME VIOLENT TASK FORCE 0.00 00 0,00 0D 0.00 OPERATING EXPENSES 0.00 0. 0.00O 0.00 TRANSFER OUT TOTAL CRIME VIOLENT TASK FORCE 0' AS 939 OPERATING EXPENSES 54,725.00 12,873.77 2,".00 39.851.23 REIMBURSE GENERAL FUND 71,580.00 35,79000 0.00 35,790.00 TRANSFER OUT 68656.00 63,03149 0.00 5624.51 TOTAL AS 939 QUIMBY FUND: FEASIBILITY STUDY 0.00 000 0.00 0.00 REIMBURSE DEVELOPER FEES 000 8.4 0.00 128.714.69 0.00 0.00 0.00 8,315,82S31 TRANSFER OUT TOTAL QUIMBY ,543.00 INFRASTRUCTURE FUND - 0.00 0.00 D,W - COD CONSTRUCTION 0.00 000 0.00 0.00 REIMBURSE GENERAL FUND 0.00 000 393,074.00 TRANSFER OUT 393,074.00 TOTAL INFRASTRUCTURE 39S�-074W- 000 PROPOSITION 18 - S812" TRANSFER OUT TOTAL PROPOSITION 11 B FUND 352 38200 41,814.57 000 310,567 43 SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 40200. D0 (2,446.93) 0.00 42.646.93 TRANSFER OUT 25368.DO 0.00 0.00 25388.00 TOTAL SOUTH COAST AIR QUALITY CMAQ PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 TRANSFER OUT - 416.02600 199246.68 0.00 218119.32 TOTAL CMAQ TRANSPORTATION 0.00 0.00 0.00 000 PROGRAM COSTS INTEREST ON ADVANCE 0.00 44,678,00 000 (44,878.04) CONTRIBUTION 0.00 4,078612010 0.00 1 809791 74 0.00 0,00 000 2,25882026 TRANSFER OUT TOTAL TRANSPORTATION - PARKS 8 RECREATION ],100.00 3,69 0.00 3,40545 INTEREST ON ADVANCE 0.00 0.00 000 000 0.00 0w TRANSFER OUT TOTAL PARKS 6 RECREATION - CIVIC CENTER 0.00000 0.00 0.00 SERVICES INTEREST ON ADVANCE 35,000.00 19,128.67 0.00 _ 15,871.33 REIMBURSE GENERAL FUND 202,056.00 101.028.00 0.00 101,028.00 TRANSFER OUT 0,00 0.00 0.00 0.00 TOTAL CIVIC CENTER LIBRARY DEVELOPMENT 0,00 000 0.00 0.00 PROGRAM COSTS INTEREST ON ADVANCE 9,800.00 5,227.42 0.00 4,57258 TRANSFER OUT 0.00 0.00 000 0.00 • TOTAL LIBRARY DEVELOPMENT 057 11 CITY OF LA OUINTA OTHER CITY FUNDS ADJUSTED 41 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET COMMUNITY CENTER 0.00' 0.00 DD0 0,00 PROGRAM COSTS 0,00 0.00 0.00 0.00 TRANSFER OUT TOTAL COMMUNITY CENTER 0.00 STREET FACILITY PROGRAM COSTS 0,00 0,00 D00 0,00 INTEREST ON ADVANCE 10,000.00 5,488.98 0,00 4.511.02 TRANSFER OUT 0.00 0w 0,00 0.00 TOTAL STREET FACILITY 10,000,00 _. PARK FACILITY PROGRAM COSTS 0.00 0.00 0,00 0.00 TRANSFER OUT - 2,200.00 264.17 0.DO 1 935.83 TOTAL PARK FACILITY FIRE PROTECTION INTEREST ON ADVANCE 4,700.00 2.512.30 0.00 2.187.70 TRANSFER OUT 0.00 0.00 DIX 0,00 TOTAL FIRE PROTECTION DIF ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 20,0D0.00 8,677.SO 0.00 11,32240 OPERATING EXPENSES-APP 4,70000 644.05 0.00 3,855.95 ART PURCHASES iN,500.00 14,39738 000 97,IM.62 TRANSFER OUT 400,00000 0.00 0.00 400000.00 TOTAL ART IN PUBLIC PLACES CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 1 10,346 435.00 7,864,367, 4 1,479, 195.02 101,002,87264 PROJECT REIMBURSEMENTS TO GEN FUND 778,380.00 100,572.80 - 0.00 677,78720 TRANSFER OUT 0,00 0.00 0,00 0.00 TOTAL CAPITAL IMPROVEMENT EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 415,386.00 97,50784 0,00 317,878.16 DEPRECIATION EXPENSES 173.953.00 000 0.00 173,953.00 CAPITAL PURCHASES 0.DO 0.00 000 0.00 TRANSFER OUT 0.DO 0.00 0.00 0,00 TOTAL EQUIPMENT REPLACEMENT FUND INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 351,253.00 168,159.30 0.00 183,09370 DEPRECIATION EXPENSES 84,101.00 0,00 , 0,00 84,101.00 CAPITAL PURCHASES 83 OD0.00 35,982.11 0.00 47017.89 TOTAL INFORMATION TECHNOLOGY PARK MAINTENANCE FACILITY OPERATING EXPENSES 50,000.00 21,785.65 0.00 28,214.35 DEPRECIATION EXPENSES 432,234.W 0.00 0.00 432,234.00 CAPITAL PURCHASES 0.00 000 0.00 0.00 TRANSFER OUT 0.00 0.00 0,00 Dw TOTAL PARK MAINTENANCE FAC SILVERROCK GOLF OPERATING EXPENSES 3,766, 568.00 1,697,689.45 0.00 2,D88,878.55 TRANSFER OUT 8854 M Dw 0.00 88540.00 TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL SILVERROCK GOLF RESERVE LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2000.00 0.00 0.00 2,000.00 SUPPLEMENTAL PENSION SAVINGS PLAN CONTRACT SERVICE TOTAL SUPPLE PENSION SAVINGS PLAN 12833.00 12,832.86 0.00 014 j 12 G� 0J Q ��► c OF r MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Susan Maysels, Interim City Clerk VIA: Mark Weiss, Interim City Manager DATE: February 17, 2012 SUBJECT: Consent Calendar Item #4 The following Consent Calendar Item was pulled from the agenda after subsequently numbered reports had been reproduced: ACCEPTANCE OF ONSITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP 32279, PALO VERDE, STANDARD PACIFIC COACHELLA VALLEY The Developer was unable to attend the February 21" meeting, so it will be brought to Council at a later date. cc: Interim City Manager City Attorney Department Directors '' 059 COUNCIL/SA MEETING DATE: February 21, 2012 ITEM TITLE: Acceptance of On -Site Improvements Associated with Tract Map No. 32279, Palo Verde, Standard Pacific Coachella Valley RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: - 1 STUDY SESSION: PUBLIC HEARING: Accept on -site improvements associated with Tract Map No. 32279, Palo Verde, Standard Pacific Coachella Valley and authorize staff to release the performance security; direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements. FISCAL IMPLICATIONS: None. No public improvements will be accepted with this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 32279, Palo Verde, Standard Pacific Coachella Valley, is located north of Avenue 58 and approximately half a mile west of Madison Street (Attachment 1). Since July 6, 2010, the developer has completed the remainder of the on -site improvements, which include the two landscaped roundabouts, and sewer and water improvements for the Coachella Valley Water District (CVWD). All obligations of the Subdivision Improvement Agreement (SIA) for the on -site improvements have been satisfied. 060 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the on -site improvements associated with Tract Map No. 32279, Palo Verde, Standard Pacific Coachella Valley and authorize staff to release the performance security; direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements; or 2. Do not accept the on -site improvements associated with Tract Map No. 32279, Palo Verde, Standard Pacific Coachella Valley and do not authorize staff to release the performance security; do not direct staff to release the labor and materials security ninety (90) days after City Council acceptance of the improvements; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R.�J nas P.E. Public Works Dire or/City Engineer Attachment: 1. Vicinity Map Approved for submission by: Mark Weiss, Interim City Manager .A 1. 061 ATTACHMENT 1 TM 32279 PALO VERDE 0 °°dish 3. Bo 0 N K%isk0 N Le end N. T.S. \S: Saint Andrews 4,1 7 �` cn Hts. U O N J J O oT U i%� N o t0.5 MILES O p O U Avenue 58 VICINITY MAP NOT TO SCALE . p._ 062 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: February 21, 2012 BUSINESS SESSION: ITEM TITLE: Acceptance of Avenue 50 Pavement Reconstruction Improvements, Project No. 2011-11 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Accept Avenue 50 Pavement Reconstruction Improvements. Project No. 201 1-1 1, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $13,660 thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Project Budget Total $ 228,515 Total Anticipated Design, Personnel & Services Costs ($ 30,571) Total Anticipated Inspection, Testing, Survey, & Plan Costs ($ 24,500) Revised Project Budget Amount Available $ 173,444 Revised Contract Amount ($ 136,602) Project Budget Amount Remaining After Construction Efforts $ 36,842 Original Construction Contract Amount $ 124,456 Contract Change Orders No. 1 & 2 $ 14,387 Contract Quantity Adjustment Change Order No. 3 $ (2,241) New Contract Total $ 136,602 Amount Paid to Contractor to Date ($ 113,925) Total Remaining Fiscal Commitment to Contractor $ 22,677 Total Retention to be Released ($ 13,660) Contract Amount Remaining to be Billed by Contractor $ 9,017 Adequate funding is available to pay the contractor's remaining billing ($9,017) and retention ($13,660) for project closeout. 063 CHARTER CITY IMPLICATIONS: The project was funded by the City's General Fund. Therefore, because of the City's status as a charter city, the City was not mandated to pay prevailing wage rates for this project. A case is pending before the California Supreme Court that could impact this exemption. . BACKGROUND AND OVERVIEW: The purpose of the project was to correct the distressed pavement condition caused by ground subsidence on Avenue 50 approximately 800 feet east of Eisenhower Drive (Attachment 1). The proposed work reconstructed approximately 175 linear feet of the eastbound and westbound lanes and included installation of new AC pavement and base material, after the removal and re -compaction of the sub -grade in accordance with the recommendations of the geotechnical investigation performed by Leighton Consulting, Inc. On November 1, 2011, the City Council appropriated funding, in the amount of $228,515, from the City's General Fund unallocated reserves, account number 101- 0000-290.00-00, approved the plans, specifications, and engineer's estimate (PS&E) of probable construction costs, and authorized staff to advertise for bid the Avenue 50 Pavement Reconstruction Improvements, Project No. 2011-11. On December 6, 2011, City Council awarded a contract for $124,456, to Lee & Stires, Inc. to construct the Avenue 50 Pavement Reconstruction Improvements Project No. 2011 -11. On December 4, 2011, a Notice to Proceed was issued with a twenty (20) working day contract completion time starting December 19, 2011, and ending on January 18, 2011. Contract Change Orders No. 1-3 resulted in no time extensions. The project was deemed substantially complete on January 13, 2012. As per project specifications Section 1500-3.2, no liquidated damages or early completion incentives are recommended. Contract Change Order No. 1 was issued to allow for the substitution of aggregate base material in lieu of native material to minimize compaction issues and complaints from neighbors regarding the vibration necessary to achieve proper. compaction. Contract Change Order No. 2 allowed for overtime work on a Saturday to expedite completion of the project prior to the Humana Challenge Golf Tournament scheduled for the adjacent golf course. Contract Change Order No. 3 allowed for a Contract Quantity Adjustment between the bid quantities and actual quantities installed. "- 064 The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the Avenue 50 Pavement Reconstruction Improvements Project No. 2011-11 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $13,660, thirty-five (35) days after the Notice of Completion is recorded; or 2. Do not accept Avenue 50 Pavement Reconstruction Improvements Project No. 201 1-1 1 as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and do not authorize staff to release retention in the amount of $13,660, thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Respectfully submitted, 1im othy on ns n, P.E. Public Works Di ctor/City Engineer Approved for submission by: _vvt�J_6,�S Mark Weiss, Interim City Manager Attachment: 1. Vicinity Map 065 ATTACHMENTI PROJECT LOCATION W 48TH AVENUE Z INDIO o 0 50TH AVENUE Z x 3 LA QUJNTA w 0 z VICINITY MAP NO SCALE 066 a .s. F� OF'T1�e'� COUNCIL/RDA MEETING DATE: February 21 , 2012 ITEM TITLE: Approval to Excuse Board Member Frank Blum from the February 8, 2012 Investment Advisory Board Meeting RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a request from Board Member Frank Blum to be excused from attending the February 8, 2012 Investment Advisory Board Meeting. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Municipal Code, Section 2.06.020(B) includes the statement: "A board or commission member may request advance permission from the City Council to be absent at one or more regular meetings due to extenuating circumstances. If such permission or excuse is granted by the City Council, the absence shall not be counted toward the above -stated limitations on absences." Staff has discussed this section with all board members and, in response, Investment Advisory Board Member Blum has requested of the City Council to be excused from the February 8, 2012 meeting. The request was made prior to the meeting, as noted in Attachment 1. Is 067 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Investment Advisory Board Frank Blum's request to be excused from the from the February 8, 2012 Investment Advisory Board Meeting; or 2. Deny Investment Advisory Board Member Frank Blum's request; or 3. Provide staff with alternative direction. Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: Mark Weiss, Interim City Manager Attachment: 1. Request from Investment Board Member Blum " 068 N If A AHIVIL V 1 1 February 6, 2012 John Falconer CITY OF LA QUINTA 78495 Calle Tampico La Quinta, CA 92253 RE: Request for Excused Absence: Investment Advisory Board Meeting February 8, 2012 Dear John: I need to be excused from the February 8, 2012 meeting as I shall be out of town. Therefore, I respectfully request an excuse from this meeting. Thank you in advance for your consideration in the above request. Sincerely, Frank Blum Investment Advisory Board 069 COUNCIL/RDA MEETING DATE: February 21, 2012 ITEM TITLE: Approval of Riverside County Transportation Commission Transportation Development Act Article 3 Funds Bicycle and Pedestrian Facilities Program Financial Statements and Supplemental Data for Fiscal Year Ended June 20, 2011 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION:_/ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the Riverside County Transportation Commission Transportation (RCTC) Development Act Article 3 Funds Bicycle and Pedestrian Facilities Program Financial Statements and Supplemental Data for Fiscal Year Ended June 20, 2011. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: RCTC awarded the City of La Quinta $81,472 for sidewalk projects during the Fiscal Year ending June 30, 2011. Macias Gini & O'Connell (MGO) LLP Certified Public Accountants have completed their audit report which is included as Attachment No. 1. The auditor's report on compliance did not report any audit comments or exceptions. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: "' 070 1. Approve the Riverside County Transportation Commission Transportation Development Act Article 3 Funds Bicycle and Pedestrian Facilities Program Financial Statements and Supplemental Data for Fiscal Year Ended June 20, 2011; or 2. Do not approve the Riverside County Transportation Commission Transportation Development Act Article 3 Funds Bicycle and Pedestrian Facilities Program Financial Statements and Supplemental Data for Fiscal Year Ended June 20, 2011; or 3. Provide staff with alternative direction. Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: �\At-�_�s J2�- Mark Weiss, interim City Manager Attachment: 1. RCTC Financial Statements and Supplemental Data for Fiscal Year June 30, 2011 071 CITY OF LA QUINTA, CALIFORNIA Transportation Development Act Article 3 Funds Bicycle and Pedestrian Facilities Program Financial Statements and Supplemental Data For the Fiscal Year Ended June 30, 2011 CITY OF LA QUINTA, CALIFORNIA Transportation Development Act Article 3 Funds Bicycle and Pedestrian Facilities Program For the Fiscal Year Ended June 30, 2011 Table of Contents Page IndependentAuditors' Report................................................................................................................ l Financial Statements: r BalanceSheet................................................................................................................................3 Statement of Revenues, Expenditures and Changes in Fund Balance..........................................4 Notesto Financial Statements.......................................................................................................5 Required Supplementary Information: Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual -Fiscal Year Ended June 30, 2011................................................................ I I Note to Required Supplementary Information............................................................................12 Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards..........................................13 " 073 Certified public SSursrnenm * v[alnui Crack . (,loan.} . eus Angafes/Cer,<ory Ckv • N-, pP rtq 6exeh • San P ryo Board of Commissioners Riverside County Transportation Commission Riverside, California City Council City of La Quinta La Quinta, California Independent Auditor's Report mgocpa.com We have audited the accompanying financial statements of the Transportation Development Act (TDA) Article 3 Funds of the Bicycle and Pedestrian Facilities Program (Program) of the City of La Quinta, California (City), as of and for the year ended June 30, 2011, as listed in the table of contents. These financial statements are the responsibility of the management of the City. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As discussed in Note 1, the financial statements present only the City's TDA Program and do not purport to, and do not, present fairly the financial position of the City as of June 30, 2011, and the changes in revenues, expenditures, and fund balance for the year then ended in conformity with accounting principles generally accepted in the United States of America. As discussed in Note 3 to the basic financial statements, effective July 1, 2010, the City adopted the provisions of Governmental Accounting Standards Board Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the City's TDA Program as of June 30, 2011, and the change in the financial position of the City's TDA Program for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued a report dated January 31, 2012, on our consideration of the City's internal control over financial reporting for the TDA Program, and our tests of its compliance with certain provisions of laws, regulations, contracts, grant agreements, and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. 7000 S S,,et 2121 N. CYarnm, N7J S05141h Smut "I%p,.nvey Park Eaut J3rJa41a+Ar9,m C z2s8�oaahay S,n,c 300 &rika 757 511, Flo., Su c� 59D Sas &M, Suit, 1150 Sucramm;o %WLw Cwc Oakland L,.,L,O- Ncryac Road, io/n/1�h�.,Jr, 4 r-11M16 CA VII596 Ch4di2 CACfXV6> C++426(,0 t� � � �21111 1 Accounting principles generally accepted in the United States of America require that the budgetary comparison information (required supplementary information) in the accompanying table of contents be presented to supplement the financial statements. Such information, although not a part of the financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries with management about the methods of preparing the information and comparing the information for consistency with management's responses to inquiries, the financial statements, and other knowledge obtained during the audit of the financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide sufficient evidence to express an opinion or provide any assurance. 94714� a,�� 0 '6n'nZd Z'z'R Newport Beach, California January 31, 2012 4 . 075 CITY OF LA QUINTA, CALIFORNIA Transportation Development Act Article 3 Funds Bicycle and Pedestrian Facilities Program Balance Sheet June 30, 2011 Assets Cash and investments $ Total assets $ Liabilities and Fund Balance Accounts payable $ Total liabilities Fund balance Total liabilities and fund balance $ See accompanying notes to financial statements. »� n�6 CITY OF LA QUINTA, CALIFORNIA Transportation Development Act Article 3 Funds Bicycle and Pedestrian Facilities Program Statement of Revenues, Expenditures and Changes in Fund Balance For the Fiscal Year Ended June 30, 2011 Revenues: SB 821 Bicycle Grant $ 81,472 RDA Project Area 1 57,350 Total revenues 138,822 Expenditures Contract Services - Technical 12,636 Contract Services - Design 413 Contract Services - Construction 125,668 Contract Services - Contingency 105 Total expenditures 138,822 Excess of revenues over expenditures Fund balance at beginning of year Fund balance at end of year $ See accompanying notes to financial statements. 4 o 077 CITY OF LA QUINTA, CALIFORNIA Transportation Development Act Article 3 Funds Bicycle and Pedestrian Facilities Program Notes to Financial Statements For the Fiscal Year Ended June 30, 2011 1. GENERAL INFORMATION The financial statements are intended to reflect the financial position and results of operations of the Transportation Development Act (TDA) Article 3 Funds of the Bicycle and Pedestrian Facilities Program (Program) only. Pursuant to Section 99234 of the California Public Utilities Code, Article 3 monies may be used only for facilities provided for the exclusive use of pedestrians and bicycles, including the construction and related engineering expenses of those facilities, the maintenance of bicycle trails (which are closed to motorized traffic) and bicycle safety education programs. Facilities that provide for the use of bicycles may include projects that serve the needs of commuting bicyclists, including, but not limited to, new trails serving major transportation corridors, secure bicycle parking at employment centers, park and ride lots, and transit terminals where other funds are unavailable. Funding for this program was authorized by the Riverside County Transportation Commission (RCTC). 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Fund Accounting The accounts of the City of La Quinta (City) are organized on the basis of funds. A fund is defined as an independent fiscal and accounting entity wherein operations of each fund are accounted for in a separate set of self -balancing accounts that record resources, related liabilities, obligations, reserves and equity segregated for the purpose of carrying out specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. Government resources are allocated to and for individual funds based on the purpose for which they are spent and means by which spending activities are controlled. The City accounts for the activity of the TDA Program with other capital improvement program funds in a Special Revenue Fund. Special Revenue Funds are used to account for the proceeds of specific revenue sources that are usually required by law or administrative regulation to be accounted for in separate funds. Measurement Focus and Basis ofAccounting Special Revenue Funds are accounted for using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collected within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, revenues are available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred. q 078 CITY OF LA QUINTA, CALIFORNIA Transportation Development Act Article 3 Funds Bicycle and Pedestrian Facilities Program Notes to Financial Statements (Continued) For the Fiscal Year Ended June 30, 2011 Revenue Recognition Recognition of revenues arising from nonexchange transactions, which include revenues from taxes, certain grants and contributions, is based on the primary characteristic from which the revenues are received by the City. For the City, funds received under the TDA Program possess the characteristic of a voluntary nonexchange transaction similar to a grant. Revenues are recognized in the period when all eligibility requirements have been met. Deferred revenue arises when potential revenues do not meet both the measurable and availability criteria for recognition in the current period. Deferred revenue also arises when the City receives resources before it has a legal claim to them, as when grant monies are received prior to the incurrence of qualified expenditures. In subsequent periods, when both revenue recognition criteria are met, or when the City has a legal claim to the resources, the liability for deferred revenue is removed from the balance sheet and revenue is recognized. Implementation of Governmental Accounting Standards Board (GASB) Statement In February 2009, GASB released a new statement, GASB Statement 54 - Fund Balance Reporting and Governmental Fund Type Definitions. The objective of this Statement is to enhance the usefulness of fund balance information by providing clearer fund balance classifications and by clarifying the existing governmental fund type definitions. This Statement establishes fund balance classifications based primarily on the extent to which a government is bound to observe constraints imposed upon the use of the resources reported in the governmental funds. The initial distinction in reporting fund balance information is identifying amounts that are considered nonspendable, such as fund balance associated with inventories. This Statement provides for additional classifications as restricted, committed, assigned, and unassigned based on the relative strength of the constraints that control how specific amounts can be spent. The requirements of this Statement are effective for financial statements for periods beginning after June 15, 2010. The details for the fund balance classifications prescribed under this Statement are separately discussed in Note 3. 3. FUND BALANCES As prescribed by GASB Statement No. 54, governmental funds report fund balance in classifications based primarily on the extent to which the City is bound to observe constraints imposed on the use of resources or on the specific purposes for which amounts in the funds can be spent. As of June 30, 2011, fund balance for governmental funds are made up of the following: Nonspendable Fund Balance — includes amounts that are (a) not in spendable form, or (b) legally or contractually required to be maintained intact. The "not in spendable form" criterion includes items that are not expected to be converted to cash, for example: inventories, prepaid amounts, and long-term notes receivable. M _ 019 CITY OF LA QUINTA, CALIFORNIA Transportation Development Act Article 3 Funds Bicycle and Pedestrian Facilities Program Notes to Financial Statements (Continued) For the Fiscal Year Ended June 30, 2011 • Restricted Fund Balance — includes amounts that can be spent only for the specific purposes stipulated by external resource providers, constitutionally or through enabling legislation. Restrictions may. effectively be changed or lifted only with the consent of resource providers. • Committed Fund Balance — includes amounts that can only be used for the specific purposes determined by a formal action of the City's highest level of decision -making authority, the City Council. Commitments may be changed or lifted only by the City taking the same formal action that imposed the constraint originally. • Assigned Fund Balance — comprises amounts intended to be used by the City for specific purposes that are neither nonspendable, restricted, nor committed. Intent is expressed by the City Council to which the City Council has delegated the authority to assign amounts to be used for specific purposes. • Unassigned Fund Balance — is the residual classification and includes all amounts not contained in the other classifications. Unassigned amounts are technically available for any purpose. The unassigned fund balance classification is where to report negative amounts for all governmental funds, other than the general fund. In circumstances when an expenditure is made for a purpose for which amounts are available in multiple fund balance classifications, fund balance is depleted in the order of restricted, committed, assigned, and unassigned. �i� This page left blank intentionally. N 081 Required Supplementary Information 0 082 This page left blank intentionally. 083 10 CITY OF LA QUINTA, CALIFORNIA Transportation Development Act Article 3 Funds Bicycle and Pedestrian Facilities Program Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended June 30, 2011 Budget Original Final Actual Revenues: SB 821 Bicycle Grant $ 87,300 RDA Project Area 1 63,176 Total revenues 150,476 Expenditures: Contract Services - Technical 12,650 Contract Services - Design - Contract Services - Construction 107,992 Contract Services - Contingency 29,834 Total expenditures 150,476 Excess of revenues over expenditures $ Fund balance at beginning of year Fund balance at end of year $ 87,300 $ 81,472 63,176 57,350 150,476 138,822 12,650 12,636 - 413 107,992 125,668 29,834 105 150,476 138,822 See accompanying note to required supplementary information. Variance From Final Budget Favorable (Unfavorable) $ (5,828) (5,826) (11,654) 14 (413) (17,676) 29,729 11,654 11 • 084 CITY OF LA QUINTA, CALIFORNIA Transportation Development Act Article 3 Funds Bicycle and Pedestrian Facilities Program Note to Required Supplementary Information For the Fiscal Year Ended June 30, 2011 1. BUDGETARY DATA The City adopts a biennial budget on a basis consistent with accounting principles generally accepted in the United States of America and utilizes an encumbrance system as a management control technique to assist in controlling expenditures and enforcing revenue provisions. Under this system, the current year expenditures are charged against appropriations. Accordingly, actual revenues and expenditures can be compared with related budget amounts without any significant reconciling items. The level at which the expenditures may not legally exceed appropriation is the fund level. 085 12 Sacra:nrnw +wainvtC ook • 00t2nd • to, Cin • ntwpon 6anch • 3an D;"" Board of Commissioners Riverside County Transportation Commission Riverside, California City Council City of La Quinta La Quinta, California Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards mgocpa.com We have audited the financial statements of the Transportation Development Act (TDA) Article 3 Funds of the Bicycle and Pedestrian Facilities Program (Program) of the City of La Quinta, California, (City) as of and for the year ended June 30, 2011, and have issued our report thereon dated January 31, 2012. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller General of the United States. Additionally, our audit was performed to determine compliance with the TDA and the policies adopted by the Riverside County Transportation Commission (RCTC). Our report also includes an explanatory paragraph indicating that the City adopted the provisions of Governmental Accounting Standards Board Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. Internal Control Over Financial Reporting Management of the City is responsible for establishing and maintaining effective internal control over financial reporting. In planning and performing our audit, we considered the City's internal control over financial reporting related to the TDA Program as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting related to the TDA Program. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over financial reporting related to the TDA Program. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed toidentify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. 3tttQ 5st,"t 2221 tl. Callfumin 8't-sd. Sd:Ye 307 S 1¢ 75G CAYs06 CA CA95$;fi CA 9I&Vfi SY 14th swl:t 2G2?C,-,tuq Park E., SIh f:wr >i:�zc 50C1 GAa CA,1612 CC. 90RM7 13 Cd75 tdcr8uzh�� Ct. 225 tlroxd�+ay Sd!zc 6D) Su:M z�SG Fh-..y>m dyuh San Dego CA92660 Cn 421UI MEEM1911 Compliance and Other Matters As part of obtaining reasonable assurance about whether the financial statements of the TDA Program of the City are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, including Section 6666 of Part 21 of the California Code of Regulations and policies and procedures adopted by RCTC, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards, including the requirements of Section 6666 of Part 21 of the California Code of Regulations and policies and procedures adopted by RCTC. This report is intended solely for the information and use of City management, RCTC and the California State Controller's Office, and is not intended to be and should not be used by anyone other than these specified parties. ��--77 Newport Beach, California January 31, 2012 ME 14 CITY OF LA QUINTA Required Communications For the Year Ended June 30, 2011 �ii CITY OF LA QUINTA Report to the Honorable Board of Commissioners of Riverside County Transportation Commission, City Mayor, and Members of the City Council For the Year Ended June 30, 2011 Table of Contents Page TransmittalLetter................................................................................................................................1 Required Communications..................................................................................................................3 �i� CerdftedPubKcAcceuubmhL Sacramento Wninoe Creok GaAland • W s An111e11Ceneurp Cl,y . Nawpnn 8c,mh • SI,1 09 e... mgocpaxom To the Honorable Board of Commissioners of Riverside County Transportation Commission, City Mayor, and Members of the City Council City of La Quinta La Quinta, California In planning and performing our audit of the financial statements of the Transportation Development Act Article 3 Bicycle and Pedestrian Facilities Program (Program) of the City of La Quinta, California (City) as of and for the yearended June 30, 2011, in accordance with auditing standards generally accepted in the United States of America, we considered the City's internal control over financial reporting (internal control) as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the.City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. Our consideration of internal control was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control that might be significant deficiencies or material weaknesses and, therefore, there -can be no assurance that all such deficiencies have been identified. In addition, because of the inherent limitations in internal control, including the possibility of management override controls, misstatements due to error or fraud may occur and not be detected by such controls. We did not identify any deficiencies in internal control that we consider to be a material weakness or a significant deficiency, as described below. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. We have included in this letter a summary of communications with the Board of Commissioners of Riverside County Transportation Commission (Board), the City Mayor, and Members of the City Council as required by professional standards. We would like to thank the City's management and staff and for the courtesy and cooperation extended to us during the course of our engagement. This accompanying communications are intended solely for the information and use of management, the Board, City Mayor, and Members of the City Council, and others within the organization, and are not intended to be and should not be used by anyone other than these specified parties. Newport Beach, CA January 31, 2012 3(ft S 5vm, 2121 N. CaP(orniu BN4 M ash Shwa S'ke:00 Swte 750 51h Prwr, 95 CA616 CAA94renlo \4Gael Oakland CA R5596 ts19Mr;2 20S) Ci k�, F4vk CU11 10S VAacMhw C,. 225 6,.Idv ,, S,� e'Ali Swc,6W S.ntc 1750 5,.; Brach Snn aegu CA Wlk^ i CA 926U1 CA 92101 090 This page left blank intentionally. 0 091 CITY OF LA QUINTA Required Communications For the Year Ended June 30, 2011 REQUIRED COMMUNICATIONS We have audited the financial statements of the Transportation Development Act Article 3 Bicycle and Pedestrian Facilities Program (Program) of the City of La Quinta, California (City) as of and for the year ended June 30, 2011, and have issued our report thereon dated January 31, 2012. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards, and Government Auditing Standards, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our engagement letter with the Riverside County Transportation Commission dated July 7, 2011. Professional standards also require that we communicate to you the following information related to our audit: Significant Audit Findings Qualitative Aspects ofAccounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the City are described in Note 2 to financial statements. As discussed in Note 3, effective July 1, 2010, the City adopted the provisions of Governmental Accounting Standards Board Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. We noted no transactions entered into by the City during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. However, there were no significant estimates made by the management for the City's financial statements for year ended June 30, 2011. The financial statement disclosures are neutral, consistent, and clear. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. There were no misstatements as of and for the year ended June 30, 2011. 3 . 092 Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated January 31, 2012. Management Consultation with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Other Information in Documents Containing Audited Financial Statements With respect to the supplementary information accompanying the financial statements, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. 093 COUNCILIRDA MEETING DATE: February 21, 2012 ITEM TITLE: Approval of Plans, Specifications and Engineer's Estimate, Authorization to Advertise for Bid, and Appropriation of Funding for the Senior Center HVAC Upgrade, Project Number 2011-13 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the plans, specifications and engineer's estimate (PS&E); authorize staff to advertise for bid; and appropriate 2009 American Recovery and Reinvestment Act - Energy Efficiency and Conversation Formula Block Grant funds in the amount of $131,499, appropriate Imperial Irrigation District (IID) Rebate Account funds in the amount of $1,688, for the Senior Center HVAC Upgrade Project, Project Number 201 1-13. FISCAL IMPLICATIONS: The following is the project funding and funding sources: Energy Efficiency and Conversation Formula Block $131,499 Funds - Account 101-1004-413.32.15 Imperial Irrigation District Rebate Funds Account $1,688 101-1004-413.32-24 Total Funding Available: $133,187 4 ", 094 The following is the project budget: Design: $10,000 Inspection/Testing/Survey: $1,000 Construction (Equipment Replacement/Interconnect): $102,219 Contingency: $19,968 Total: $133,187 CHARTER CITY IMPLICATIONS: The project is partially funded with Federal Energy Efficiency and Conversation Formula Block Grant funds. As such, the project will be advertised with prevailing wage requirements. BACKGROUND AND OVERVIEW: On May 19, 2009, staff received City Council approval to apply for Energy Efficiency and Conversation Formula Block Grant funding to be used for energy efficiency retrofits that were recommended in the Imperial Irrigation District Energy Efficiency Study conducted on City buildings. The 2009 American Recovery and Reinvestment Act, Public Law 1 1 1-5, appropriated funding for the Department of Energy (DOE) to issue/award formula -based grants to states, U.S. territories, units of local government, and Indian tribes under the Energy Efficiency and Conservation Block Grant (EECBG) Program. DOE's authorization for this program is set forth in Title V, Subtitle E of the Energy Independence and Security Act (EISA) of 2007. The City received the grant funding and is using it to upgrade equipment to provide more energy efficient operations. On January 31, 2012, the City entered into a Professional Services Agreement (PSA) with EquitySpec Consulting Engineers to prepare PS&E for replacement and upgrading of'the Senior Center HVAC units as well as upgrading HVAC and lighting fixtures at City Hall. The PS&E are complete and is available for review at the City's Public Works Department. " 095 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the plans, specifications and engineer's estimate (PS&E); authorize staff to advertise for bid; and appropriate 2009 American Recovery and Reinvestment Act — Energy Efficiency and Conversation Formula Block Grant funds in the amount of $131,499, appropriate Imperial Irrigation District (IID) Rebate Account funds in the amount of $1,688, for the Senior Center HVAC Upgrade Project, Project Number 201 1-13; 2. Do not approve the plans, specifications and engineer's estimate (PS&E); do not authorize staff to advertise for bid; and do not appropriate 2009 American Recovery and Reinvestment Act — Energy Efficiency and Conversation Formula Block Grant funds in the amount of $131,499, appropriate Imperial Irrigation District (IID) Rebate Account funds in the amount of $1,688, for the Senior Center HVAC Upgrade Project, Project Number 2011-13 3. Provide staff with alternative direction. Respectfully submitted, act V� othy R. J nass n P.E. Public Works Director/City Engineer Approved for submission by: Mark Weiss, Interim City Manager " 096 COUNCIL/SA MEETING DATE: February 21, 2012 ITEM TITLE: Approval of Request to Extend the Compliance Deadline by Two Years in the January 12, 2009 Declaration and Agreement Between Ageda Camargo and City of La Quinta RECOMMENDATION: r AGENDA CATEGORY: BUSINESS SESSION: �j_ CONSENT CALENDAR: ` "to W961 S11113ia PUBLIC HEARING: Approve request to extend the compliance deadline in the January 12, 2009 Declaration and Agreement between Ageda Camargo and City of La Quinta by two years and authorize the Interim City Manager to execute the amendment to the agreement. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On January 12, 2009, Ms. Ageda Camargo and the City of La Quinta executed a Declaration and Agreement (Attachment 1) regarding the property at 53800 Avenida Montezuma (Lot 20, Block 196, Santa Carmelita at Vale La Quinta, Unit No. 19). The terms and conditions of the Declaration and Agreement required that certain actions be taken to the subject property to bring it into compliance with the City's Municipal Code not later than January 13, 2012. The terms and conditions further provide that the Declaration and Agreement may be amended by mutual consent of the parties by an instrument in writing signed by both parties. N 091 Ms. Camargo, through her representative, Mark Moran, has requested an extension to the deadline to bring the structure into compliance with the City's Municipal Code. The City Attorney suggests that a two-year extension is reasonable. If the home is transferred prior to the expiration of the two years, it would have to be brought into compliance sooner than the two-year period. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve request to extend the compliance deadline in the January 12, 2009 Declaration and Agreement between Ageda Camargo and City of La Quinta by two years and authorize the Interim City Manager to execute the amendment to the agreement; or 2. Do not approve request to extend the compliance deadline in the January 12, 2009 Declaration and Agreement between Ageda Camargo and City of La Quinta and provide the City Attorney and staff with direction; or 3. Provide staff with alternative direction. Respectfully submitted, G,F4g ler*Buil & Safety Director Approved for submission by: Mark Weiss, Interim City Manager Attachment: 1. January 12, 2012 Declaration and Agreement between Ageda Camargo and City of La Quinta .d 098 ATTACHMENT 1 RECORDED REQUESTED BY AND WHEN RECORDED MAILED TO: THE CITY OF LA QUINTA P. O. Box 1504 La Quinta, CA 92247 Attn: Deby Conrad Exempt from Fee --Public Agency (Government Code Section 6103) DOC # 2009-0088662 02/24/2009 08:OOA Fee:NC Page 1 of 16 Recorded in Official Records County of Riverside Larry W. Ward Assessor, County Clerk 6 Recorder 11111111111111111 IN 111111111111111111111111111111111111111 S R U PAGE I SIZE CA I MISC I LONG I RFD COPY /00 M A L 465 1 426 PCOR NCOR SMF CHG GXAM �LL T: CTY UNI CD A!'R AnMM T7nD T?WrnT?nPP'Q I IQ r)WI Y DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS THIS DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS ("Declaration and Agreement") is made this 12' day of T j �2009, by and between AGEDA CAMARGO, an individual ("Declarant"), and the CTY OF LA QUINTA, a municipal corporation ("City") RECITALS A. Declarant is the owner of that certain real property located in the City of La Quinta, County of Riverside, State of California with a physical address of 53800 Ave Montezuma, as more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference ("Property"). B. The City has been pursuing a code enforcement case against Declarant for a garage that was converted into a living area without the required permits. After an administrative effort, the City filed a criminal action against Declarant for violations related to the converted garage. The criminal case was filed in Riverside Indio Court, Indio Division, bearing a case number of INM183280. C. In lieu of sentencing on the case, Declarant has agreed to the terms and conditions set forth in this Declaration and Agreement. Declarant and the City agree that in exchange for the City's dismissal of the criminal case under the terms set forth herein, Declarant shall comply with each and every provision in this Declaration and Agreement. . 099 D. Declarant shall hold, sell, encumber, and/or convey any interest in the Property subject to the covenants, conditions, restrictions, and reservations as provided herein. No representation is made by the City, pursuant to this Declaration and Agreement, with respect to the status of any area or structure of the Property other than the garage at -issue. NOW THEREFORE, the Declarant declares, covenants and agrees, by and for itself, its heirs, executors and assigns, and all persons claiming under or through it that the Property shall be held, transferred, encumbered, used, sold, conveyed, leased, and occupied subject to the covenants and restrictions hereinafter set forth. TERMS AND CONDITIONS 1. In exchange for the City dismissing the criminal case 90 days following January 13, 2009, or as soon thereafter as practical for the Court, Declarant agrees to perform at her sole expense each and every item listed in the Residential Safety Inspection Correction List attached hereto as Exhibit `B" and incorporated herein by this reference, and have each such item inspected and approved in writing by the City no later than April 13, 2009. All items listed on the Residential Safety Inspection Correction List must be completed in full compliance with any and all applicable laws, regulations, and standards. 2. Declarant shall, no later than January 13, 2012, take all necessary steps at her sole expense to (a) bring the converted garage on the Property into full compliance with all applicable laws, regulations, and standards (b) schedule a City inspection of the garage to verify completion of the work and consent to such inspection, and (c) secure a written approval from the City for the required work. Notwithstanding the foregoing, if the Property changes possession or title (that is, if Declarant moves out of the Property for any reason or conveys the Property or an interest thereof to a third -party) ("Triggering Event" Declarant must provide City written notice at least thirty (30) days prior to any such Triggering Event Thereafter, Declarant or the new owner or occupier of the Property shall take any and all necessary steps at his/her sole expense to correct the garage as contemplated herein in compliance with all such applicable laws and regulations no later than ninety (90) days following any such Triggering Event If Declarant fails to comply with this condition, the City shall be entitled to (a) pursue and all legal means to secure compliance with applicable laws and regulations in connection with the garage and/or (b) conduct the correction work on its own (or through designees) and lien or place a special assessment against the Property for any related costs. 3. Declarant must agree to maintain an operational smoke detector in the garage. Declarant hereby consents to the City's entry on to the Property within a week of the recording of this Declaration and Agreement to inspect the existing smoke detector in the garage. If the " 100 City inspector determines that the existing smoke detector is not adequate, the City will install an operational smoke detector, at City's sole expense. After the City confirms that an operational smoke detector exists in the garage or installs the same, it shall be the obligation of Declarant to maintain the same in compliance with applicable laws and regulations. 4. Declarant has entered into a Hold Harmless Agreement, attached hereto as Exhibit "B" and incorporated herein by this reference, which provides that until Declarant brings the converted garage on the Property into compliance with all applicable laws, regulations, and standards and secures a written City approval for the same, Declarant and any successor in interest of the Property assume any and all liability of damage to property or injury to person stemming from the converted garage. In connection therewith, the Hold Harmless Agreement provides that Declarant and any successor in interest agrees to fully indemnify the City for any claim or action related thereto, including any costs, expenses, attorneys' fees, and related expenses incurred in connection therewith. 5. Nothing herein shall be understood as a waiver of any applicable City fees in connection with the work required herein. 6. The covenants, conditions, restrictions, reservations, equitable servitudes, liens and charges set forth herein shall run with the Property and shall be binding upon all personal having any right, title, or interest in the Property, or any part thereto, their heirs, successive owners and assigns; shall inure to the benefit of the City and its successors and assigns and successors in interest; shall be binding upon Declarant, her successors and assigns and successors in interest; and may be enforced by the City and its successors and assigns and successors in interest. City and Declarant hereby declare their understanding and intent that the burden of the covenants set forth herein touch and concern the land. 7. The covenants, conditions, and restrictions contained in this Declaration and Agreement shall remain in effect for a period of forty (40) years from the date this Declaration and Agreement is executed. At the expiration of said forty (40) year period, the tern of this Declaration and Agreement shall be automatically renewed for successive five (5) year periods. Notwithstanding the foregoing, if Declarant complies with each and every term herein, Declarant may request in writing that the City expunge this instrument and, in such instance, the City shall take such necessary action to do so and this Declaration and Agreement shall terminate. 8. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice 101 shall be deemed communicated forty eight (48) hours from the time of mailing if mailed as provided in this Section. To "City": THE CITY OF LA QUINTA P. O. Box 1504 La Quinta, CA 92247 Attn: Community Safety Manager To "Declarant': 9. This Declaration and Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Declaration and Agreement. 10. This Declaration and Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 11. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Declaration and Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Declaration and Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 12. The persons executing this Declaration and Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Declaration and Agreement on behalf of said parties and that by so executing this Declaration and Agreement the parties hereto are formally bound to the provisions of this Agreement. 13. This Declaration and Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, personal representatives, successors, and assigns. 14. In performing of its obligations and duties under this Agreement, each party shall comply with all applicable local, state, and federal laws, regulations, rules, and ordinances. 4 102 15. In the event any action is brought between the parties hereto relating to this Declaration and Agreement or the breach thereof, the prevailing party in such action shall be entitled to recover from the other party reasonable expenses, attorneys' fees and costs in connection with such action or proceeding. 16. The parties hereto acknowledge and agree that each has been given the opportunity to independently review this Declaration and Agreement with legal counsel, and/or _ has the requisite experience and sophistication to understand, interpret and agree to the particular language of the provisions of the Declaration and Agreement. In the event of a controversy or dispute between the parties concerning the provisions herein, this document shall be interpreted according to the provisions herein and no presumption shall arise concerning the draftsperson of such provision. 17. This Declaration and Agreement is to be governed by the laws of the State of California. IN WITNESS THEREOF, the undersigned have executed this Declaration and Agreement as of the date first written above. "Declarant" X a 1 Lf X�-�— AGEI)A CAMARGO "City" CITY 4 LA QUI TA APPROVED AS TO FORM: RUTAN U KER,LLP Noam D zml Deputy City Attorney 103 State of California ) ss. County of Riverside I On �-60` before me, Phyllis Manley, Notary Public, personally appeared Thomas P. Genovese who proved to me on the basis of satisfactory evidence, to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person or the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. (Seal) 'IYnri'- " 104 State of California CountyofRiverside ( '� On 4114 / aoa 9 before me, �y �, 9 Q ar a f�Q�uv.- , Notary Public, personally appeared k& 0a. Ad who oved tome on the basis of satisfactory evidence, to be a persons) w se name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. (Seal) PM4tI1.AANIItY Q2� er cemmauoe • teanos kormywao •cawonro gnature of Nota My Public Ab, . '. C*ur*i Gonen f�YMOet 16.2011 ' ' 105 EXHIBIT "A" LEGAL DESCRIPTION Lot 20 in Block 196 of Santa Carmelita at Vale La Quinta Unit No. 19, as shown by Map on file in Book 19, pages 33 and 34 of Maps, Riverside County Records; to 106 EXHIBIT "B" RESIDENTIAL SAFETY INSPECTION CORRECTION LIST [INTENTIONALLY LEFT BLANK - SEE ATTACHED LIST] 107 P.O. Box 1504 LA QUINTA, CALIFORNIA 92247-1504 78.495 CALLS TAMPICO LA QUINTA, CALIFORNIA 922,53 �N BUILDING & SAFETY DEPARTMENT (760)777-7012 FAX (760) 777.7011 RESIDENTIAL SAFETY INSPECTION CORRECTION LIST INSPECTION DATE: November 17, 2008 INSPECTED BY: Greg Butler '/L 3 416/q j TITLE: Building & Safety Manager ADDRESS: 53800 Avenida Montezuma DESCRIPTION: Unpermitted, converted garage OWNER: Ageda Camargo CASE #: 06-1435 This structure has been visually inspected for compliance with the 2007 California Building, Mechanical, Electrical, Plumbing, and Energy Codes, and the City of La Quinta Municipal Code. No destructive investigation was undertaken. Wiring, plumbing, insulation, and any other materials concealed in wall or ceiling spaces were not observed at this inspection. OBSERVED DEFICIENCIES: MECHANICAL 1) Provide permanently installed heating equipment capable of maintainino an indoor temperr.n:« f 68°F ai a point of 3 feet above the floor. (CBC § 1204.1) ELECTRICAL 1) Provide Ground Fault Circuit Intemlpter protection for receptacles in bathrooms, (CEC §210.8(A)(1)) 2) Provide Ground Fault Circuit Interrupter protection for receptacles serving wet bar sink where the receptacle is located within 6 feet of the outside edge the sink. (CEC §210.8(A)(7)) 3) Provide Arc -Fault Circuit Interrupter protection for all circuits supplying 125-volt, single phase, 15- and 20- ampere outlets in bedrooms. (CEC §210.12(B)) 4) Provide cover plate on bedroom receptacle on south wall, near the western end. 5) Provide access to inspect and verify electrical sub -panel installation, including the following elements: a) Service panel and its ampacity; b) Grounding size, location and method; c) Sub -panel ampacity; d) Conduit size from service panel to sub -panel; e) Number of conductors, their size, material, and insulation type. (CEC Articles 215, 220, 230, 240, 250 and 310) END OF CORRECTION LIST Residential Correction List Page 1 of 1 0 108 EXHIBIT "C" HOLD HARMLESS AGREEMENT [INTENTIONALLY LEFI' BLANK - SEE ATTACHED AGREEMENT] 109 HOLD HARMLESS AGREEMENT THIS HOLD HARMLESS AGREEMENT (the "Agreement") is entered into as of 121" 12009, by and between AGEDA CAMARGO, an individual ("Camargo"), and the CITY OF LA QUINTA, a municipal corporation ("City"). WHEREAS, Ms. Camargo is the owner of that certain real property located in the City of La Quinta, County of Riverside, State of California with a physical address of 53800 Ave Montezuma ("Property"); and WHEREAS, the City has been pursuing a code enforcement case against Ms. Camargo for a garage that was converted into a living area without the required permits. After an administrative effort, the City filed a criminal action against Ms. Camargo for violations related to the converted garage. The criminal case was filed in Riverside Indio Court, Indio Division, bearing a case number of INM183280; and WHEREAS, the City has agreed, pursuant to the provisions of the Declaration of Covenants, Conditions and Restrictions dated January IZ., 2009, which has been recorded against the Property ("Declaration"), to dismiss the criminal case in exchange for Ms. Camargo agreeing to bring the garage into compliance with all applicable laws, regulations, and standards within a three (3) year period; and WHEREAS, the parties hereto agree that in the event that the converted garage causes property damage and/or injury to person, or there are other needs to take action thereon, during the later of the three (3) year compliance period or until such time as all the work is approved by the City, Ms. Camargo shall hold the City harmless and indemnify the City against any and all related damages as set forth below. NOW THEREFORE, IN CONSIDERATION OF THE ABOVE PREMISES AND TH:E COVENANTS SET FORTH BELOW, THE PARTIES HERETO AGREE AS FOLLOWS: Section 1. The parties acknowledge that the foregoing recitals are true and correct and are incorporated herein by this reference. Section 2. Ms. Camargo shall defend, indemnify, and hold the City and its officers, employees, and agents ("City Indemnitees") free and harmless from any and all of claims, causes of action, obligations, losses, liabilities, judgments, damages, including reasonable attorneys fees and costs of litigation (collectively "Claims") arising out of and/or in any way relating to the converted garage. The duty of Ms. Camargo to indemnify and hold the City harmless as stated herein shall not apply for Claims resulting directly from the sole active negligence or willful misconduct of the City Indemnitees. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such Claims, Ms. Camargo shall provide a defense to the City Indemnitees, or at the City's option, reimburse the City Indemnitees on an ongoing monthly basis their costs of defense, including attorneys' fees, incurred in defense of such Claims. In addition, Ms. Camargo shall be obligated to promptly pay any final judgment or portion thereof rendered against the City Indemnitees. 975/015610-0015 9SIS09.01 a01/08/09 110 Section 3. The parties hereto specifically acknowledge that this Agreement will be recorded in Official Records of the County of Riverside as an exhibit to the Declaration. Section 4. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty eight (48) hours from the time of mailing if mailed as provided in this Section. To "City": THE CITY OF LA QUINTA P. O. Box 1504 La Quinta, CA 92247 Attn: Community Safety Manager To "Declarant': A,iz,c&, G" ..., , r-y o 4-41,C/1 '7122513 Section 5. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. Section 6. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. Section 7. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. Section S. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. Section 9. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, personal representatives, successors, and assigns. 975/015610 0015 981909,01 a0M8/09 Section 10. In performing of its obligations and duties under this Agreement, each party shall comply with all applicable local, state, and federal laws, regulations, rules, and ordinances. Section 11, In the event any action is brought between the parties hereto relating to this Agreement or the breach thereof, the prevailing party in such action shall be entitled to recover from the other party reasonable expenses, attorneys' fees and costs in connection with such action or proceeding. Section 12. The parties hereto acknowledge and agree that each has been given the opportunity to independently review this Agreement with legal counsel, and/or has the requisite experience and sophistication to understand, interpret and agree to the particular language of the provisions of the Agreement. In the -event of a controversy or dispute between the parties concerning the provisions herein, this document shall be interpreted according to the provisions herein and no presumption shall arise concerning the draftsperson of such provision. Section 13. This Agreement is to be governed by the laws of the State of California. IN WITNESS THEREOF, the undersigned have executed this Agreement as of the date first written above. "Declarant" Ii I1 q •100 "City" CITY bF LA QtftNTA APPROVED AS TO FORM: RUTA jR,LLP Noam m Deputy Cityy 979015610-0015 3 981809.01 A VO8N9 112 State of California County of Riverside On ai4/aoo9 before me, Notary Public, personally appeared _ who proved to ie on the basis of satisfactory evidence, to be'die person(s) Aose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. (Seal) Sighature of Notary Public Q State of California 1 ) ss. County of Riverside ) On a'( 14 /al.06 before me, Phyllis Manley, Notary Public, personally appeared Thomas P. Genovese who proved to me on the basis of satisfactory evidence, to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person or the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. (Seal) r,r 4 114 `"'7 4 4K"w"4 COUNCIL/RDA MEETING DATE: February 21, 2012 ITEM TITLE: Approval of Plans, Specifications and Engineer's Estimate, Authorization to Advertise for Bid, and Appropriation of Funding for Securing and Stabilizing City Owned Properties Project No. 2011-12 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: ( 0 STUDY SESSION: PUBLIC HEARING: Approve plans, specifications and engineer's estimate; authorize staff to advertise to the project for bids; and appropriate AB939 funds and City Property Maintenance funds in the amount of $209,448 for the Stabilization of City Owned Properties, Project No. 2011-12. FISCAL IMPLICATIONS: The following is the project funding and funding sources: AB939 Funds - Account 221-0000- - 290.00.00 Maintenance Fund for City Owned Property - Account 101-1003-413.32.22 Total Funding Available: The following is the anticipated project budget: Design: Inspection/Testing/Survey: Construction: Contingency: Total: $199,490 $ 9,958 $ 209,448 $1, 000 $16,000 $166,940 $25,508 $ 209,448 to 115 CHARTER CITY IMPLICATIONS: The project is largely funded with AB939 available reserve funds. The AB939 funds cannot be used for stabilizing the properties, so residual funds from the demolition of the buildings on the properties is being transferred to pay for the stabilization of the property. As such, the project will be advertised with prevailing wage requirements. BACKGROUND AND OVERVIEW: The City of La Quinta and the La Quinta Housing Authority own several properties in the Village Area (Attachment 1). The properties are unsecured and pose a dust control problem when unauthorized parking takes place on them. In order to comply with Air Quality Management District (AQMD) requirements as well as the Municipal Code, staff investigated perimeter control measures to secure the properties so that they could be stabilized without the threat of vehicles and pedestrians prematurely breaking the crust of the chemical stabilizer. The lots will require stabilizer every 6-12 months until they are developed. The recommended option for securing the properties is to place a bollard and cable system around the perimeter of the properties. Recycled plastic posts could be used in order to use AB939 funding for the project. Once the bollard and cable system is in place, the contractor will stabilize the properties. The bollard and cable system will be designed to allow access for special events as well as periodic application of stabilizer to each site. Staff developed the plans, specifications and engineer's estimate (PS&E) which are available for review within the City's Public Works Department. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve plans, specifications and engineer's estimate (PS&E); authorize staff to advertise to the project for bids; and appropriate AB939 funds and City Property Maintenance funds in the amount of $209,448 for Securing and Stabilizing City Owned Properties, Project No. 2011-12; or 2. Do not approve plans, specifications and engineer's estimate (PS&E); do not authorize staff to advertise to the project for bids; and appropriate AB939 funds in the amount of $209,448 for Securing and Stabilizing City Owned Properties, Project No. 2011-12 or 3. Provide staff with alternative direction. Respectfully submitted, othy R J naec, P.E. Public Works Dirtor/City Engineer Approved for submission by: k'�-- '� 0�- Mark Weiss, Interim City Manager Attachment: 1. City of La Quinta and La Quinta Housing Authority properties in the Village Area 117 Apr Molm S y k ` / a C&hf 4 4 a" AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: February 21, 2012 BUSINESS SESSION: _ ITEM TITLE: Approval of Contract Change Order No. 10 �' for New Traffic Signal and Street Improvements at CONSENT CALENDAR: Dune Palms Road and "A" Street Project No. 2009-10 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve Contract Change Order No. 10 (Attachment 1) for the Traffic Signal and Street Improvements at Dune Palms Road and "A" Street Project No. 2009-10 and authorize the Interim City Manager to execute the Change Order. FISCAL IMPLICATIONS: The following is the budget summary: Project Budget Total Total Expenditures as of 2/10/12 (Includes Design, Inspection, Testing, Survey, Utility Installation Costs, and CCO's #1-10) Project Budget Amount Remaining After Construction Efforts Original Contract Amount Contract Change Orders No. 1-9 Pending Contract Change Order No. 10 Revised Contract Amount Amount Paid to Contractor as of 2/10/12 Remaining Fiscal Commitment to Contractor as of 2/10/12 $ 1,602,905 ($ 1,594,854) $ 8,051 $ 1,155,686 $ 147,328 $ 87,678 $ 1,390,692 ($ 1,208,419) $ 182,273 As indicated above, adequate funding is available to fund Contract Change Order No. 10 and for project closeout. CHARTER CITY IMPLICATIONS: Project No. 2009-10 is partially funded with RDA Project Area No. 2 Funds. The project is subject to prevailing wage requirements. H ' 119 BACKGROUND AND OVERVIEW: Project No. 2009-10 is located on Dune Palms Road at the entry to the former Sam's Club development and the newly aligned "A" Street (Attachment 2). The proposed improvements include the installation of a new traffic signal, modifications to the Sam's Club entry driveway, and a new street ("A" Street) to the east. "A" Street is intended to be a new roadway that will provide access to the Coral Mountain Apartments affordable housing project and will continue past that development and ultimately connect Dune Palms Road with the Komar Center (Costco). The proposed improvements along "A" Street included new domestic water and sanitation sewer systems, and new electrical service for the future use of the proposed Coral Mountain Apartments development. On April 15, 2008 the City Council adopted Resolution 2008-023 approving the Fiscal Year 2008/2009 through 2012/2013 Capital Improvement Program (CIP). The new traffic signal at Dune Palms Road and Retail Center (formerly the Sam's Club) is included within the adopted CIP and scheduled for funding during Fiscal Years 2008/2009. On April 21, 2009 the City Council adopted Resolution 2009-033 approving the Fiscal Year 2009/2010 through 2013-2014. The "A" Street Extension (Dune Palms Road easterly to Komar Center) is included within the adopted CIP and scheduled for funding during Fiscal Years 2009/2010. On May 17, 2011, the City Council approved the PS&E of probable construction costs, and authorized staff to advertise the new Traffic Signal and Street Improvements at Dune Palms Road and A Street, Project No. 2009-10, for bid. On June 14, 2011, City Council awarded a contract to Hazard Construction Company, in the amount of $1,155,686, to construct the new Traffic Signal and Street Improvements at Dune Palms Road and "A" Street, Project No. 2009-10; and appropriated additional Redevelopment Agency Project Area Number 2 Low/Mod funds in the amount of $171,234. On June 29, 2011, a notice to proceed was issued with a one hundred (100) working day contract completion time starting July 5, 2011, and ending on November 28, 2011. After commencement of the work, contract change order numbers 1-8 were issued for additional utility installations and other work necessary for the Coral Mountain Apartments. This resulted in several staging conflicts associated with performing the necessary utility work while maintaining access to the Desert Sands Unified School District (DSUSD) school bus facilities. The additional work and staging conflicts also resulted in the need for the contractor to perform overtime work in order to expedite to . 120 the completion of the "A" year in August 2011. entrance prior to the start of the new school Contract Change Order No. 9 was iE sued for a contract quantity adjustment between the bid quantities and the actual quantities installed. A slight increase in quantities occurred as the scope and limits for some of the bid items were increased to improve aesthetics and the overall quality of the project. Contract,Change Order No. 10 is f (IID) vault that was originally locat( driveway was widened in order to al During the construction of this entr which was slated to be left in place not easily be lowered and instead v the new curb line. Staff reviewed most cost effective solution for th, portion of the recently installed roa and replaced. The cost for this worl budget. Staff recommends appro\ complete the work and open the fo FINDINGS AND ALTERNATIVES: The alternatives available to the r the relocation of the Imperial Irrigation District i in the landscaping until the former Sam's Club )w additional turn lanes for the new traffic signal. nce it became apparent that the electrical vault, ind adjusted to grade in the new driveway, could )uld have to be relocated into the planter behind ;veral options with IID and found this to be the vault. In order to relocate the vault system, a way, sidewalk, and landscape must be removed is $87,678 which can be paid within the existing it of Contract Change Order No. 10 in order to ner Sam's Club Driveway to traffic. Council include: 1. Approve Contract Change Order No. 10 for new Traffic Signal and Street Improvements at Dune Palm Road and "A" Street Project No. 2009-10 and authorize the Interim City Ma ager to execute the Change Order; or 2. Do not Approve Contract Cl Street Improvements at Dune or 3. Provide staff with alternative Respectfully submitted, 14moth�(-R. Jy(n�sson, P.E. Public Work erector/City Engineer Order No. 10 for new Traffic Signal and Road and "A" Street Project No. 2009-10; 30 121 Attachments: 1. Contract Che 2. Vicinity Map Approved for submission by: Mark Weiss, Interim City Manager Order No. 10 122 CONTRACT: New Traffic Signal and and "A" Street PROJECT NO. 2009-10 CONTRACTOR: Hazard Construction C 39725 Garand Lane, St Palm Desert, CA 92211 CONTRACT C. Pursuant to the terms ofthe original Contract Agreement, described work not included in the plans and specification general conditions, and special provisions of the original DESCRIPTION OF CHANGE This Contract Change Order allows for the abandonment ************************* By reason of this contract change order the time of completion is The revised contract completion date shall be: 3/13/12 ATTACHMENT 1 Sheet I of 2 Improvements at Dune Palms Road G NGE ORDER NO.10 are hereby directed to make the.herein described changes or do the following r this Contract. Unless otherwise stated all work shall conform to the teens, relocation the existing I113 Vault at the Sam's Club Entrance. $S as follows: -45- .working days added to contract time. Submitted By: Date: Approved By: Date: We, the undersigned Contractor, havegipen careful consideration to the change proposed and hereby agree, if this proposal is approved that we will Provide all equipment, furnish all materials, perform at! labor, exe pt as may be noted above, and perform all services necessary to complete the above spec#led work and hereby accept as full payment the amount sha vn above, which includes all direct and indirect overhead expenses for any delays. Accepted Contracts rM cco Date: � ",rrs """ 12 3 ■ HAZARD CONSTRUCTION February2, 2012 City of La Quinta 78.495 Calle Tampico La Quints, CA 92253 Attention: Leonard R. St. Sauver, Public Works Inspection Supervisor Re: New Traffic Signal and Street Improvements at Dtme Palms Road La Quints, California Project No.2009-10 HCC No. 11020 Gentlemen: Phone (858) 587-3600 Fax (858) 453-6034 6465 Marindustry Place San Diego, CA 92121 hazardconstru ction.com License No. 750542A/B Change Order Request Na14 This letter and the following breakdown are written as a result of relocating an existing III) vault on the above referenced project. I Connect Addition I. REMOBILIZATION 1. RELOCATE VAULT L REMOVE EXISTING AC AND PCC 1. REPLACE AC 1. REPLACE CONCRETE DRIVE 1. REPLACE FED RAMP 1. REPLACE SIDEWALK 1. REPLACE CURB AND GUTTER 1. REMOVE AND REPLACE DWARF PALM 1. REMOVE AND REPLACE ROCKSCAPE 1. REMOVE AND REPLACE SPRINKLER Approx. Amt. Unit Price Total 1 LS @ $17,500.00 I LS = $17,500.00 1 IS @ $52,200.00 / LS = $52,200.00 1 LS @ $5,500.00 / IS = $5,500.00 320 SF @ $20.00 / SF = $6,400.00 100 SF @ $19.00 / SF = $1.900.00 204 SF @ $7.00 / SF = $1,428.00 50 SF @ $3.00 I SF = $150.00 30 LF ® $25.00 / IF = $750.00 1 EA @ $750.00 / EA = $750.00 1 IS @ $750.00 / IS = $750.00 1 IS @ $350.00 I LS = $350.00 Total: $87,678.00 If this change order request is accepted, lease issue a contract �1 Pmd, p change order to allow for this revision to our contract scope of work. Thank k you for your cooperation. Sincerely, HAZARD NSTRUCTION COMPANY mxr Cha iper Project Manager Agreed and Accepted: City of La Quints . By: s*1ft" - Nametritle: Prlatea Date: cc: i®ethm McEm Bath L, File - - - ,. 124 ATTACHMENT 2 VICINITY MAP I to 125 ow �o (,% 4 �W V_._........ = ` w k OF TKF COUNCIUSA MEETING DATE: February 21, 2012 ITEM TITLE: Consideration of a Design, Location, Appropriation of Art in Public Places Funding, and an Agreement for a 9/11 Memorial at the Civic Center Campus RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the design, location, appropriation of $34,750 from Art in Public Places, and an Agreement (Attachment 1) for a 9/11 Memorial at the Civic Center Campus and authorize the Interim City Manager to execute the same. FISCAL IMPLICATIONS: Andrew Davis is pursuing an Eagle Scout requirement to construct a 9/11 Memorial. Andrew has been seeking donations to fund the construction and installation estimated at approximately $46,750. A preliminary design has been created, by local La Quinta resident and designer Robert Radi at no cost to the City. The City has not previously funded Eagle Scout projects; however, if this project is determined to be an Art in Public Places Project, Art in Public Places funding is available (Account No. 270-0000-451.74-80) to offset a portion of the construction costs. Andrew Davis has secured local contractors to build the memorial as a donation to the City. Werner Boettcher, a La Quinta resident and general contractor, has agreed to oversee the design and construction of this project. Mohr Electric and Vintage Landscape have offered to donate electrical work and landscaping for the project. Fundraising efforts by Andrew have raised $.12,000 in cash to pay for materials and equipment. It is anticipated that $34,750 would be needed to complete the project and provide a contingency for any unforeseen changes during the construction. CHARTER CITY IMPLICATIONS: None. -..0 126 BACKGROUND AND OVERVIEW: On January 4, 2011, Andrew Davis made a presentation to the City Council requesting a piece of steel to create a 9/11 Memorial in the City of La Quinta. The City Council approved sending the request to the Port Authority of New York (Authority) for the steel. The Port Authority of New York, upon the written consent of cities and counties across the nation, offered to ship (at the city's cost) a piece of the steel from the World Trade Center building. On June 28, 2011 the Authority approved the formal request to send a piece of the Authority's steel to the City. Mr. Robert Radi, a La Quinta resident, paid for the shipping of the steel to the City. The steel arrived in August 2011 and is being housed in a City facility until the memorial is completed. In addition, Mr. Radi created an original design integrating the steel into the 9/11 Memorial. The design is a contemporary design that integrates the steel into a nine foot structure (Attachment 2). Andrew Davis has been seeking donations and discussing the project with contractors to donate labor and materials for the construction. He has also held several fundraising events to raise the money through local donations. In addition to the design, staff is requesting direction on .the location of the memorial and its placement in a City -owned facility. The Civic Center Campus has art pieces recognizing groups such as Police and Firemen, Veterans, Sports Figures, and Artists. There are two twenty -foot circular pads available still vacant 'on the Civic Center Campus (Attachment 3). Andrew Davis and the designer prefer the northwest corner location of the campus versus the pad located on the southwest side of the park. Both locations already have electricity located at the site which will reduce the cost of the project. The Agreement between the City and Werner Boettcher of Boettcher Concrete Construction, Inc. is included for City Council consideration. This project is non- traditional in that it is using donated services from several contractors. As such, we have not used a Public Works contract and have not required bonds. Mr. Boettcher, a long time La Quinta resident, has agreed to manage this project without charging for his time. He will oversee the subcontractors and provide coordination for the construction of this project. The requested funding is for the materials and equipment necessary to complete the project. On January.9, 2012, the Community Services Commission approved the design, location at the northwest corner of the Campus, and the appropriation of funding in the amount of $36,750 is recommended to the City Council for approval. 10 127 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the design, location, appropriation of $34,750 from Art in Public Places, and an Agreement for a 9/11 Memorial at the Civic Center Campus and authorize the Interim City Manager to execute the Agreement; or 2. Do not approve the design, location, appropriation of $34,750 from Art in Public Places, and an Agreement for a 9/11 Memorial at the Civic Center Campus; or 3. Provide staff with alternative direction. submitted, Edie FIVIton Community Services Director Approved for submission by: Mark Weiss, Interim City Manager Attachments: 1. Agreement 2. Design 3. Location Map 128 ATTACHMENT 1 AGREEMENT FOR 9/11 MEMORIAL THIS AGREEMENT FOR INSTALLATION OF THE 9/11 MEMORIAL (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, a California municipal corporation ("City"), and BOETTCHER CONCRETE CONSTRUCTION, INC. ("Contractor"). RECITALS WHEREAS, City desires to utilize the services and oversight of Contractor as an independent contractor to provide the City with construction of a 9/11 Memorial at the Civic Center Campus. B. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees. C. City desires to retain Contractor, and Contractor desires to serve City to perform these services subject to the terms contained herein and all applicable local, state and federal laws and regulations. NOW, THEREFORE, in consideration of the performance by the parties of the mutual promises, covenants, and conditions contained herein, the parties agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1. Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide those services related to construction of a 9/11 Memorial at the Civic Center Campus as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2. Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3. Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contractor shall obtain at its sole cost and expense such licenses, permits and. approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, " 129 Lut Revixd 02/7/12 which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4. Familiarity with Work. By executing this Agreement, Contractor warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5. Standard of Care. Contractor acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contractor's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Contractor represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Contractor, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Contractor shall not relieve Contractor from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contractor. 1.6. Additional Services. In accordance with the terms and conditions of this Agreement, Contractor shall perform services in addition to those specified in the Scope of Services only when directed to do so by the Contract Officer, provided that Contractor shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7. Special Requirements. Additional terms and conditions of this Agreement, if any, are set forth in Exhibit "D" (the "Special Requirements") which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. Last Revised 02/0I/12 -2- 130 2.0 COMPENSATION 2.1. Contract Sum. For the services rendered pursuant to this Agreement, Contractor shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Forty -Six Thousand Seven Hundred Fifty Dollars and zero cents ($46,750.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Contractor's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2. Method of Payment. Any month in which Contractor wishes to receive payment, Contractor shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contractor specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Contractor for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1. Time of Essence. Time is of the essence in the performance of this Agreement. 3.2. Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3. Force Maieure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contractor, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, Last Revised 02/07/12 -3 1t 131 epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4. Term. This Agreement shall commence on March 6, 2012 and, unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1. Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Werner Boettcher, President It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Contractor and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2. Contract Officer. The Contract Officer shall be Edie Hylton, Community Services Director or such other person as may be designated in writing by the City Manager of City. It shall be Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3. Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contractor shall not subcontract with any other entity to Lu1 Revised 02/07/12 -4- " 132 perform in whole or in part the services required hereunder without the express written approval of City's Contract Officer. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of the City's Contract Officer. Any attempted or purported assignment or sub -contracting by Contractor without the City's express written approval shall be null, void and of no effect. 4.4. Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers' compensation laws regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 4.4. 4.5. City Cooperation. City shall provide Contractor with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Contractor only from or through action by City. 5.0 INSURANCE. 5.1. Insurance. Prior to the beginning any Work under this Agreement and throughout the duration of the term of this Agreement, Contractor shall procure and maintain, at its sole cost, and submit concurrently with its execution of this Agreement, insurance as described herein. All insurance coverage required by this Agreement shall be placed with insurers authorized to do business in the State of California with an A,M, Best and Company rating level of A- or better, Class VI or better, unless otherwise approved by the City's Risk Manager in writing. 5.1.1. Minimum Coverage. Insurance shall include the following (or broader) coverage: Last Revised 02/07/12 -5- . If 133 a. Insurance Services. Office Commercial General Liability coverage "occurrence" form CG 00 01 or its equivalent with an edition date prior to 2004 and with minimum limits of $1,000,000 per occurrence and $2,000,000 in the aggregate. b. Insurance Services Office form number CA 0001 or equivalent covering Automobile Liability, including hired and non - owned automobile liability with a minimum limit of $1,000,000 per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non -owned and hired auto endorsement to Contractor's commercial general liability policy. C. Contractor shall carry Workers' Compensation Insurance complying with California's worker's compensation laws, including statutory limits for workers' compensation and an Employer's Liability limit no less than $1,000,000 per accident or disease. 5.1.2. Required Endorsements. Liability insurance policies required to be provided by Contractor hereunder shall contain or be endorsed to contain the following provisions: a. City, its employees, officials, agents and member agencies shall be covered as additional insureds. Coverage shall apply to any and all liability arising out of the Work or related to the Contract. Additional insured status under the general liability requirement shall be provided on .Insurance Services Office Form CG 20 10 with an edition date prior to 2004, or its equivalent. Additional insured status for completed operations shall be provided either in the additional insured form or through another endorsement such as CG 20 37 with an edition date prior to 2004. b. General and automobile liability insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. Coverage will not be limited to City's vicarious liability. C. Liability coverage shall be primary and non-contributing with any insurance maintained by the City. d. Each policy required hereunder, and the associated evidence of coverage (including the workers' compensation and employer's liability policies), shall provide that coverage shall not be suspended, voided, canceled or reduced in coverage or in limits except after prior written notice has been. given to City. Such provision shall U 134 Last Revised 02N7/12 -6- not include any limitation of liability of the insurer: for failure to provide such notice. e. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of recovery prior to a loss. Contractor waives its right of recovery against City. 5.1.3. Verification of Coverage. Contractor shall deposit with City within fifteen (15) days of Notice to Proceed of the Contract certificates of insurance evidencing the coverage required hereunder and all required endorsements. 5.1.4. No Waiver or Obligation. There shall be no recourse against City for payment of premiums or other amounts with respect to the insurance required to be provided by Contractor hereunder. Any failure, actual or alleged, on the part of City to monitor compliance with these requirements will not be deemed as a waiver of any rights on the part of City. City has no additional obligations by virtue of requiring the insurance set forth herein. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. 5.1.5. Prompt Notice. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City 5.1.6. Subcontractors. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor approved by City. All coverages for subcontractors, if any, shall be subject to all of the requirements stated herein unless otherwise approved in advance in writing by City's Risk Manager. 6.0 INDEMNIFICATION. 6.0 Indemnification. 6.1.1. Indemnification. To the fullest extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City and any 7 u.., 135 Last Revised 02/07A2 and all of its officials, employees and agents ("Indemnified Parties") from and against any and all liability, claims, suits, actions arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, actual attorney fees incurred by City, court costs, interest, defense costs including fees of expert Contractors or expert witnesses incurred in connection therewith and any other costs or expenses of any kind whatsoever incurred in relation to, as a consequence of or arising out of or in any way attributable in whole or in part to the performance of this agreement. All obligations under this provision are to be paid by Contractor as the City incurs them. With respect to the design of public improvements, the Contractor shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the .written consent of the Contractor. 6.1.2. Exception to Contractor's Obligation to Indemnify. Without affecting the rights of City under any provision of this agreement or this section, Contractor shall not be required to indemnify and hold harmless City as set forth above for liability attributable to the sole fault of City, provided such sole fault is determined by agreement between the parties or by the findings of a court of competent jurisdiction. This exception will apply only in instances where City is shown to have been solely at fault and not in instances where Contractor is solely or partially at fault or in instances where City's fault accounts for only a percentage of the liability involved. In those instances, the obligation of Contractor will be all-inclusive and City will be indemnified for all liability incurred, even though a percentage of the liability is attributable to conduct of the City. 6.1.3. Contractor Acknowledgment. Contractor acknowledges that its obligation pursuant to this section extends to liability attributable to City, if that liability is less than the sole fault of City. 6.1.4. Indemnity Provisions for Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor, sub tier contractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section. 6.1.5. No Waiver; Survival. Failure of City to monitor compliance with the requirements of this Section 6.1 imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. Contractor's Last Revised 02/07/12 -8-A 4 136 obligation to indemnify and defend City as a set forth herein is binding on the successors, assigns, or heirs of Contractor and shall survive the termination of this Agreement or this section. 6.2. Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contractor to stop work under this Agreement and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractors' performance of work under this Agreement. 7.0 RECORDS AND REPORTS. 7.1. Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning Contractor's performance of the services required by this Agreement as the Contract Officer shall require. 7.2. Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.3. Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Contractor, its employees, subcontractors and agents Last Revised 02/07/12 -9 11 137 in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Contractor shall have no claim for further ,employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Contractor for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Contractor from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 7.4. Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Contractor shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.5. Confidentiality. Contractor covenants that all data, documents, discussion, or other information, if any, developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor to any person or entity without prior written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 8.0 ENFORCEMENT OF AGREEMENT. 8.1. California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2. Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by Lesl Revised 02/07A2 -10- 6 138 submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action; and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.8. 8.3. Retention of Funds. City may withhold from any monies payable to Contractor sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contractor in the performance of the services required by this Agreement. 8.4. Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contractor requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5. Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6. Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7. Termination Prior to Expiration of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contractor. Upon receipt of any notice of termination, Contractor shall Last Revised 02/07/12 -1 1- 139 immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8. Termination for Default of Contractor. If termination is due to the failure of Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over work and prosecute the same to completion by contract or otherwise, and Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contractor for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9. Attorneys' Fees. If either party commences an action against the other party' arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1. Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Contractor, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2. Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Contractor warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 9.3. Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees Last Revised 02/07/12 —12— �. 140 are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1. Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attn: Edie Hylton 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92247-1504 To Contractor: Boettcher Concrete Construction, Inc. Attn: Werner Boettcher, President 78365 Highway 111, PMB 238 La Quinta, CA 92253 760-564-3411 10.2. Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 10.3. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail except as otherwise provided in Section 1.7. 10.4. Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.5. Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.6. Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. Last Revised 02/07/12 -13 B 141 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, CONTRACTOR: a California municipal corporation MARK WEISS, Interim City Manager Dated: ATTEST: SUSAN MAYSELS, Interim City Clerk, La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California By: Name: Title: Last Revised 02/07/12 -14- 142 x'igl1TW_l Scope of Services SERVICES TO BE PROVIDED: a. Contractor shall furnish all labor (including the identified subcontracted labor), material, tools, equipment, etc., required to install the Artwork in accordance with the quality level and intent of the concept drawings as prepared by Designer and approved by the City, along with all governing agency requirements and code criteria. b. Contractor is responsible for submitting all required documents relating to the Artwork design so that all required approvals may be obtained in a timely manner. C. Contractor shall immediately notify the City in writing of any cost impact or schedule impact whether increase or decrease, resulting from any modifications to the design. Any redesign fees or any other costs incurred by the Contractor shall not be charged to the City unless the City has agreed to such charge in writing. d. Contractor shall complete the design in sufficient scale and detail as required by the City for approval. 11. GENERAL ITEMS OF INCLUSION: As a further clarification to the plans and specifications, the work shall include but not necessarily be limited to the following: a. Any work not provided for in this Agreement must be authorized by the City prior to the installation of such work. b. Contractor is responsible for all repairs or replacement of any existing property or work which is damaged as a result of the performance of the work under this Agreement. Contractor shall keep his work area in a neat and orderly manner, consistent with the operation of the Site Location, which will be open to the public during the installation. The Contractor shall be responsible for all necessary signage or barricades to protect the Artwork during the installation. d. Contractor shall provide for all unloading and bracing for the Artwork, and shall ensure that the area in which he is working is maintained in a safe and orderly manner. 143 Last Revised 02Z12 lll. SPECIFIC ITEMS OF INCLUSION The artwork includes, but is not limited to: The existing concrete at the Site will be cut and demolished to conform to new artwork. Concrete piers and templates will be set to receive structural steel tubes for Tower support. Towers will be precast and polished offsite and installed with the use of a crane. Once the Towers are installed the concrete pedestal will be will be formed and placed. The metal plate and Twin Tower steel will be welded into place. The lighting will be installed by Mohr Electric. Plants and irrigation will be installed to the west of the pad by Vintage Landscape. 2479/015610-0002 it 144 999772,01 a02/15/12 -16- Exhibit B Schedule of Compensation Payments shall be paid to the Contractor after invoices are submitted to the City for materials used for the work tasks performed in conformance with Section 2.2 of the Agreement. Total compensation for all work performed under the Agreement shall not exceed Forty -Six Thousand Seven Hundred Fifty Dollars and zero cents ($46,750.00) except as specified in Section 1.6 - Additional Services of the Agreement. N 145 Last Revised 02/7/12 Exhibit C Schedule of Performance Contractor shall complete all services within the term of this agreement. 146 Lut Re,iud 02/7/I2 rMll-I ie Special Requirements IMOR" 147 Last Revised 02/7/12 +r fiir 1 jc� ` r� COUNCIL/SA MEETING DATE: February 21, 2012 ITEM TITLE: Consideration of a General Plan Amendment, Zone Change and/or Code Amendment Involving Certain City Owned Properties Located in the La Quinta Village RECOMMENDATION: As deemed appropriate by City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: 7 BUSINESS SESSION: v CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The City purchased multiple properties in the La Quinta Village during the spring and early summer of 2011 with funding assistance from the former Redevelopment Agency. The purpose and intent of these property acquisitions were to expand recreation opportunities, public facilities (including additional off-street parking), or for future development of affordable housing. The recently acquired properties are located west of the La Quinta Library and Senior Center, the former Casa La Quinta project site as well as several properties surrounding Francis Hack Park (Attachment 1). All but four properties were vacant at the time of acquisition. To date only one of the properties has a structure remaining. Many of the parcels have been merged into larger properties for the purpose of providing greater development opportunities. The attached map exhibit also identifies N_ 151 three parcels adjacent to the Library and Senior Center as well as the Museum property, which the City has owned, improved and maintained for the past several years. All of the subject properties are located within the Village Commercial Zoning District. This particular zoning district is the broadest in allowance of permitted uses with the emphasis upon encouraging a mixed -use village environment. The list of permitted uses includes residential, lodging, professional services, retail, entertainment facilities, etc. Staff discussion regarding the City owned Village properties has focused upon ensuring that future use of these properties remains consistent with the purpose and intent identified when acquired. As a result, staff believes that consideration should be given to amending the General Plan land use designation, zoning and/or Municipal Code in order to provide greater assurance that the properties will develop as intended. In accordance with La Quinta Municipal Code Sections 9.220.010C.2 and 9.230.010C.2, General Plan amendments, zone changes and code amendments can be initiated by the property owner, Planning Director, a majority vote of the Planning Commission, or a majority vote of the City Council. In this instance, staff is requesting City Council consideration and direction regarding such amendments involving the subject city owned properties. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Direct staff to initiate a General Plan amendment zone change and/or code amendment pursuant to La Quinta Municipal Code Sections 9.220.010C.2 and 9.230.010C.2 for the city -owned properties currently located within the Village Commercial zoning district and report back to City Council; or 2. Direct staff to maintain the existing General Plan land use, zoning and Municipal Code provisions; or 3. Provide staff with alternative direction. Planning Director a- 152 Approved for submission by: K1 :� �2'� Mark Weiss, Interim City Manager Attachment: 1. Map of City Owned Village Commercial Properties 01 153 4wC 1 0 t i i • �' � � �,e-s � � � a4 '� � t�l r E k' �x t 1# k4 r y 9.1 'r. �'.�h� t•`x� b�tr "��.:�� r..�xc J�ia i\ ��at"` � � ^°' ' * far e c' ■ �?'r k .i ti O c4 q ��r . -ypp, Rt,yL�r' �' 1 J 1 fti� t r t 5 p✓ 1 11, 4 Na p� n 444✓✓n' v ✓a vi f— � �� 1 x s tv� 4r I �W66�! \`i53 Y'1 f tSi i f 5 T''t F K F tIR Y!1 Y l aYJ Its a 1 a e rc 9. d" %} � �. � r a r � d MT �x 1 a �/I x� ,�ry tir3\��-�" �"'SFSF Dip"iififi lr' �7't� Yirf�r1�f' 11 T > r �2f«'Ljt J..._ �.l ; „�'—�'t—i V.� i ✓ / Ay\� x. T teary 11 IfLA 7 ulli'",�f d I r'4yt a 0'rr'6 t: blob t � m1 ' �rl� E, t y ti F TC .n L� Yi4.�!_ �> ,� r1��Y'•r �'�q � t �h ,�� r:�� k a:S. aMr t E . I 9 � ! ♦r{ rLr J .. � uxra 3Y U.t tom... c y .. a•::. .:��•,S's Z .�.. T,dr^F.faCi" AGENDA CATEGORY: COUNCIL/SA MEETING DATE: February 21, 2012 BUSINESS SESSION: 3 ITEM TITLE: Consideration and Approval of CONSENT CALENDAR: Recruitment Brochure for City Manager Recruitment STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Provide feedback to Peckham & McKenney on the City Manager recruitment brochure and approve with changes, if any, the revised brochure for finalization and publication. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On February 7, 2012, Peckham & McKenney provided a "mock-up" of the recruitment brochure for the City Manager position. After receiving feedback from Council and staff on the selection criteria for the City Manager position, a revised draft brochure has been prepared by Peckham & McKenney for Council's comment and consideration. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 155 1. Provide feedback regarding any changes to the City Manager recruitment brochure, and approve same with changes, if any, for finalization and publication; or 2. Provide staff with alternative direction. Respectfully submitted, Terry L. eringer Human Resources/General Services Manager Approved for submission by: ��J �Q�- Mark Weiss, Interim City Manager Attachment: 1. Revised Draft Brochure for City Manager Recruitment Is 156 ry0 0° d c ° n o w o T ti n 0 7 y o (� n T x 0, n �7 n y O w .w. 7 'n c .G o C. �• O .nw. d w n ITI rt 7 n 7 w p W t1. w .� 7' :i 7 �- , a• w % 6. or, n w 7 O io p G. G• n w 7 N [n ,� O O .w-. O ^ ..+ n w 7• o r' P• ^ .~. C �, �.\ I a CL Q' y w m p n fC w m .N. w r7i, 1��' 0 n. w 19 n C, C 0.. w o tz 53, n p O <: ? W n• 7 w -• .:3 rt y o ^ 7 7 y ro w » w �+, O .c. w CL w ww P. y ^' 7 "d P• Ci G ti w m' Cn O n y G .. 7• o n w o-�. O '� C" .w. C'f, C• O O- w w n 7 w "+i 1_ ,7.' tr S• C y w o w O w z w o. rn. 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G p dq O n w n 7 w xb CL ,n 'O O^ rt �' S w n n P y "el p S E � !�/�� O ' m a�'i 1 A,y, yF,'F'+ '� ° `•! • � A ""'!n Y �4'u r +fi S n O l l IXF P y `KfiaW Y d' "E, w s q V p M x` yyyggg+++ fly: �l C 04 Qumrcu OF COUNCIL/RDA MEETING DATE: February 21, 2012 AGENDA CATEGORY: BUSINESS SESSION: _ ITEM TITLE: Consideration of Mid -Year Budget Report for Fiscal Year 201 1 /2012 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve a decrease in estimated revenues totaling $(304,236) in the General Fund and an increase of $208,036 from other City Funds as outlined in Attachments 1 through 5 of this Report. Approve an increase in appropriations, totaling $151,799 in the General Fund and a decrease in appropriations of $(164,569) in other funds City Funds, as outlined in Attachments 1 through 5 of this Report. Receive and file the Mid -Year Budget Report. FISCAL IMPLICATIONS: The Mid -Year Budget Report involves a financial assessment of City operations presented to the Council during the fiscal year. This report provides information on the General Fund and selected other funds, operations, capital projects and requests for budget transfers and/or new appropriations. The results of this assessment are summarized on Attachment 1. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A comprehensive report is prepared annually at mid -year to inform the City Council of the financial position of the City and expenditures to date as compared to the Budget as established by the City Council. This analysis provides the Council the opportunity to monitor year-to-date revenues and expenditures and make mid- course adjustments necessary as the result of modified program requirements. Fiscal Year 2011/2012 General Fund Budget The following table shows the budget activity taken by the City Council as it pertains to the General Fund from its adoption in July to mid -year: GENERALFUND 0mription (1) Original Budget 2 1 2-3 4 5 4 5-B 3 6 Prior Yser Adjusted Budget CurreM Year Cunenl Year Subtotal Amendments Amended Budget Ca oven Budget Amentlments Mid Year Requests Revenues E*enditures 31,680,012.00 34,672,238 $0 1.768.494 $31,560,012 38,440,732 $798,124 (25Q328) (8304,236) 151,799 $493,888 (98,529) $32,053.900 36,342,203 Revenue Over Under) 83,112,226) 1,76 (86,494) (84.880,720) 57,04$462 (8456,035) $692,417 (84,288,303) In the prior Fiscal Year 2010/2011, the Comprehensive Annual Financial Report (CAFR) stated that General Fund revenues exceeded expenditures (net income) for the year by $1,051,436 and that the original adopted Fiscal Year 2011/2012 budget a deficit of $(3,112,226). The City Council also has approved $1,768,494 in carryover appropriations which were budgeted for in previous years, but not spent. During Fiscal Year 2011/2012, $798,124 in additional revenue amendments and a decrease of $(250,328) in appropriations amendments were made from July 1, 2011 to this mid -year report. In addition to the carryover appropriations and budget amendments that have been made, staff is recommending mid -year revenue requests of $(304,236) and expenditure requests of $151,799 as detailed later in this report. Staff is projecting that expenditures would exceed revenues by approximately $(4.3) million for Fiscal Year 2011/2012 if 100% of the revenues were received and 100% of expenditures were made. Staff is closely monitoring expenditures to reduce this shortfall. The following reports the General Fund Balances as of June 30, 2011, at mid -year and estimated at June 30, 2012: 11 162 1 2 3 2+3=4 4 1-5 General Fund Fund Balance Per Audit FY 20102011 Per Mid Year FY 20112012 Change After Mid Year FY 20112012 End of Year FY 20112012 Total Change FY 20112012 $ 4 288 304 Total Fund Balance $93 081 554 $ 88 793 250 $88,793,250 33,227 8,320,000 5,407,327 7,012,033 924,663 2.029.181 33,227 8,320.000 5,416,785 7,120,249 925,395 2.033.341 (100,000) - 33,227 8,320,000 5,316,785 7,120.249 925.395 2.033.341 (90.542) 108.216 832 4,160 Reserved Depo ils/PrepaitlNOfher Land held for meal Advances to other Funds-SilverRock Advances to ohef Funds - Civic Center DIF Advances to other Funds - Fire DIF Advances to other Funds - Street Fee DIF Subtotal 23,725,331 23,848,997 (100,000 23,748,997 22,666 18,018,695 3,304,383 169,631 7,500,000 1,258,059 1,768,494 37 336 061 18,568,805 3,434,075 169,631 3,211,697 1,523,401 38,036,644 - - - - 100.000 18,568,805 3,434,075 169,631 3,211,697 1,523,401 38 136 644 550,210 129,692 - (4,288,303) 265,342 (1,768,494) 800 583 Unreserved Emergency reserves Cash Flows Debt service Future Operational Deficit- Note 1 Post retirement health benefits Continuing appropriations - Note 2 Operationaffimilectsitnanders Subtotal 69,355,223 64,944.253 100.000 65 044 253 4 310 970 Toll S93 081 554 $ 88 793 250 $ 88 793 250 $ 4 288 304 Net Channe $ 4 288 304 Note 1 - Future Operational Deficit reduced by FY 2011-12 anticipated budget deficit of $4,288,303 Note 2 - The actual continuing appropriations were $1,768,494, Cash Balances in Fund Balance Per Audit FY 20102011 Emergency reserves 18,018,596 Cash Floes 3,304,383 Future Operational Deficit- Note 1 7,500,000 OperistionsipmActalliansfers 37 338 061 Cash balances 68 159 039 End of Year FY 20112012 Chen 18,568,805 550,210 3,434,075 129,692 3,211,697 (4,288,303) 38,130,644 800 583 63,351,221 2 807 818 As illustrated in the aforementioned chart the Fiscal Year 2010/2011 Fund Balance was $93,081,554 with an estimated Fiscal Year 2011 /2012 General Fund Balance of $88,793,250. Within this $88,793,250 is $18,568,805 in Emergency Reserves, $3,434,075 in Cash Flow reserves, $3,211,697 in Future Operational Deficit Reserves, and $38,136,644 in operations/projects/transfer reserves readily available to meet future unanticipated expenditures. Analysis and Fiscal Impact The actual year-to-date General Fund revenue/expenditures through December 31, 2011 areas follows: of 163 r_eueeer oram (1) (2) (2Y(1)=(3) (4) (4Y(1)=(5) (6) (6Y(1)=(7) (8)-0) 11112 Est Year End 12131/11 Actual 12/31/11 Earned Year End seasonalized Valiance Des Ion Budget YTD Actual % Earned % Estimate % over (under) Revenue $32.053,900 $8,011,313 24.99% $12,296.720 38.36% $32,053,900 100.00% $0 ErDerlditure-(A) 38,342,203 12.132,502 33.38°k 17,047,958 46.91% 35,492,203 97.88% (850,000) Revue Over (Under) Fx ($4,288,303) ($4,121,189) ($4,752,238) ($3,438,303) $850,000 IAIFor the purposes of this report certain revenues have been selectee due to their cyclical nature and/or their significance to the overall revenue picture. The following revenues have been selected to be accrued and the applicable analysis regarding these revenues is provided ee Attachment 2: Sake Tax; Property Tax; Tax Increment; Transient Occupancy Tax; Motu Vehicle in Lieu Tax; and interest revenue. In addition, the revenue and expenditure summaries from July to December are included in Attachment 2 as support. Actual expenditures exceeded revenues on a cash basis by $(4,121,189). In order to provide a more accurate comparison of revenues and expenditures at mid -year, selected revenues have been accrued to reflect the month they were earned. For some of these revenues, the estimate for the remainder of the year was completed by utilizing a weighted average analysis taking into consideration that certain expenditures are made entirely at the beginning of the fiscal year (e.g. insurance payments), while others may be made at certain times of the year. If revenues were received in the month they were earned, the earned figure reflects how much would have been collected in the first six months. Major expenditures such as law enforcement and fire safety have also been accrued to reflect a six- month cost. Based upon the modified accrual basis of accounting, budgeted expenditures are expected to exceed budgeted revenues by $(4,752,238). Based on the estimated actual General Fund revenues and expenditures shown on Attachments 2 and 3 which reflect possible unspent departmental expenditures at year end, expenditures are projected to exceed revenues by $(3,438,303). General Fund Revenue Summary As indicated in the following chart, the General Fund actual revenues are at 24.99% this year versus 26.88% for last year at mid -year. Earned or accrued revenues are 38.36% this year versus 38.40% last year, as identified on the previous chart. Since the City's revenue is seasonalized (i.e., Sales Tax, Transient Occupancy Tax) and we receive approximately 60% of our revenue in the second half of the year, the year end estimate will be 100% of the budget. 1$ . 164 This information is further discussed in Attachment 2 - General Fund Revenue Summary. GENERAL FUND REVENUE SUMMARY Description (1) Budget (2) 12/31/11 YTD Actual (2)/(1) Taxes $20,130,599 $5,318,586 26.42% License & Permits 649,400 301,765 46.47% Fees 973,100 452,369 46.49% Intergovernmental 9,196,633 1,624, 707 17.67% Interest 493,900 81,048 16.41% Miscellaneous 197,760 100,175 50.65% Transfer in 412,508 132,663 32.16% TOTALS $32,053,900 $8,011,313 24.99°k Many municipal revenues are not collected evenly over a twelve-month period. Property taxes and other revenues (such as State subventions) are often subject to distribution schedules that are not on a month -to -month basis. In addition, revenue that is collected more uniformly may also be subject to seasonal highs and lows (such as Transient Occupancy Tax) that would impact year-to-date benchmark percentages. Taxes Overall, General Fund Tax revenues are at 26.42% of the budget estimate. The majority of Property Taxes is received from the County in January and May, and therefore, is shown as minor receipt amounts at mid -year. It is estimated that Property Taxes collected in the General Fund will have a net budgeted increase of $93,500 for the year. Sales Taxes are forecasted by our consultant HDL .Companies to increase this year by $240,000 and also will increase next year. Staff has received notification from the County of Riverside that the City's share of Motor Vehicle in Lieu fee appointment based on property tax values will decrease by $(163,000). Franchise Fees are projected to increase by $74,000 based upon a new Verizon agreement. Transient Occupancy Taxes are estimated to remain at budgeted levels with no mid -year adjustment being proposed. Licenses & Permits, and Development Fees In the first half of Fiscal Year 2011/2012, license and permit revenues were, on a 10 165 cash basis, 46.47% of the original budget. Based upon these actual collections, no budget changes have been proposed at mid -year. In the first half of Fiscal Year 2010/2011, development fees were, on a cash basis, 46.49% of the original budget. Within this category, $2O,OOO increase in Building and Safety, $20,000 increase in Planning, a decrease of $(2O,OOO) in the Community Service Departments and a decrease of $(5O,OOO) in the Public Works Departments fee revenue budget is proposed. General Fund Expenditure Summary The General Fund expenditures are summarized in the chart below. For the most part, expenditures are distributed evenly throughout the fiscal year. At mid -year, December 31, 2011, 33.38% this year versus 30.32% last year of the funds budgeted expenditures will have been expended on a cash basis and 46.91 % this year versus 39.90% last year on an accrual basis have been estimated. The year- end estimated actual expenditures are projected to be 97.7% of the budget. This information is further discussed in Attachment 2 - General Fund Expenditure Summary. GENERAL FUND EXPENDITURE SUMMARY (1) (2) (2)/(1) 12/31/11 Description Budget YTD Actual % Personnel 10,776,264 4,722,774 43.83% Service/Supply 30,565,108 10,132,330 33.15% Capital Outlay 283,785 125,071 44.07% Reimbursed expenditures (6,599,189) (3,139,957) 47.58% Transfer Out 1,316,235 292,285 22.21% TOTALS $36,342,203 $12,132,504 33.38% The mid -year Personnel Expenditures are at 43.83%, and it is projected that year- end expenditures will be approximately 100% of the budget estimate. Total operating services/supply expenses for the City are at 33.15%. The primary reason for this reduced percentage (lower than 50%) is due to City-wide reduced expenditures in the first half of the fiscal year primarily made up of police service billing delays of $3,558,OOO and the accrual of one-half of fire services costs of $1,358,000. It is anticipated that the second half (January to June) overall expenditures will be greater and operating expenses will be closer to budgeted levels. It 166 Mid -Year General Fund Revenues and Expenditure Proposed Changes The General Fund request for mid -year appropriation and revenue changes are outlined in Attachments 3 and 4 are as follows: Summary by Department: (1) Revenue (2) Expenditures (3) Transfers (4) Reimbursements (2)+(2)H4F(5) Total Expenditures (1N5)-(a) Net General Government $ (303.913) $ 62,747 $ 38,983 $ 101,730 6 (405,643) City Clerk - $ 5,958 5,958 (5,958) Community Services -(20,000) (15,000) 6,083 (8,917) (11,083) Finance 15,000 - 21,475 21,475 (6,475) Building & Safety (200) - - 191,833 191,833 (192,033) Police Fire 30,469 30,469 30,469 - Planning 20,000 15,680 52,992 68,672 (48,672) Public works 45,592 68,343 325,784 259,421 213:829 Total - Generel Fund E 304,236 $ 160,239 $ - S 8,440 $ 151,799 $ 458 035 General Fund Revenue Attachment 3 is the December 31, 2011, General Fund Revenue detail for the City which reflects a decrease of $304,236 in estimated revenues. Major highlighted estimated revenue increases and decreases over $50,000 are as follows: Increases in General Fund Revenues • An increase of $239,569 in sales tax and reimbursement funding from the County for the. State of California Triple Flip payment; • An increase of $93,500 in property taxes; and • An increase of $74,000 in Franchise Fee Decreases in General Fund Revenues • A net decrease of $(550,000) in non -allocated Interest Income as Staff did not invest $10 million in long term Redevelopment Bonds; • A decrease of $063,442) in Motor Vehicle in Lieu; and • A decrease of $(50,000) in Public Works fees. General Fund Expenditures Attachment 4 is the December 31, 2011, General Fund Expenditure detail for the City which reflects an increase of $151,799 in estimated expenditures. Major highlighted estimated expenditure increases and decreases over $50,000 are as follows: 167 Increases in General Fund Expenditures • A decrease of $(677,825) for Reimbursements for personnel and supplies to the General Fund due to the dissolution of the RDA. Decreases in General Fund Expenditures • An increase of $372,473 in Gas tax reimbursements to the General Fund Street Maintenance Division; and • An increase of $313,791 for Successor Agency Reimbursements for personnel and supplies to the General Fund for the remaining five months of Fiscal Year 201 1 /2012. Developer Impact Fee Program The Developer Impact Fee (DIF) program revenues collected for the first six months are summarized in the following table: MFVFIf RIMAf FFFYFI/FM16 RIMMI Desol Ian B Md-Year Revisions (1) RaAaad Budget (2) 12/31/11 YTD Actual (2Y(7)=(3) AcWI % ((1Y726)-(2)-(4) 11/12 Year End Estimate (4)91)=(5) Year ad % (4)-0)=(6) Ea7Vear End Variance ovar (uMar) (7) Pdar Year 12/31/70 Y Acual 0Y(7)1-(8) Percera Chi (2)-m Cherpe S Transportation $441,500 (USAD0) S353,410 $23,160 6.65% $199,865 56.55% ($753,545) $162,550 22.95% ($139,390) Park Brecrealan 892M 78,356 167,558 8,920 5.32% 92.698 55,32% (74,858) 45,503 103.72% (38,583) Civic corder 127AW (58,118) 69.482 11,940 17.18% 46,681 67.18% (22,801) 68,776 -20.58% (46.836) Library devekymerd 35,500 31,073 66573 4,NO 6.40% 37.547 56.40% (29,027) 18,460 103.39% (14,200) Community center 7,4D0 e,558 13,958 888 6.38% 7,887 56,30% (8,091) 3,848 100A4% Q,960) streetfadlib 17,800 (4,292) 13,508 804 5,96% 7,558 55.95% (5,950) 6,260 20.73% (5,456) Paikfacllity 2,200 Me 4,025 254 6.58% 2277 56.56% (1,749) 1,144 99.04% low) Fke Tm 29,800 16,089 15,731 1,880 10.68% 9,548 BO.BB% B,1B8 71 44 -15.11% .564 Totab 5757ODD S4Q756 570/P44 551,916 6.91% 5404,038 63.80% 530Q208 5307,785 37.27% S255,B69 Note: Coral Mountain Apaamenta pemits estimated to be Issued before "m 30, 2012 The actual Developer Impact Fee revenues through December 31, 2011 were $51,916 versus $307,785 in the prior year through December 31, 2010, which is $255,869 lower than last year. This will result in a delay in the construction of future Capital Improvement Projects. Staff anticipates an increase in the second half of the year in anticipation of the start of the Coral Mountain Apartment Project which has been reflected in the year end estimate. Other Funds In addition to the requested General Fund estimated revenue and expenditure items; .0 168 staff is also recommending changes in revenues and expenditures in other funds as follows: Other (1) Revenue (2) Expenditures (1)(2)=(3) Net Gas Tax Fund $ - $ 372,473 $ (372,473) COPS Grant 300 300 Lighting & landscape 14,895 14,895 Infrastructure 200 - 200 South Coast Air Quality (24,000) 24,000 Transportation DIF Fund (88,090) 76,802 (164,892) Park DIF Fund 78,356 78,356 Civic Center DIF Fund (58,118) (58,118) Library DIF Fund 31,073 31,073 Community Center DIF Fund 6,558 6,558 Street Facility DIF Fund (4,292) (4,292) Park Facility DIF Fund 1,826 1,826 Fire Facility DIF Fund (14,069) (14,069) Equipment Replacement 15,000 (15,000) SiNerRock 74,828 74,828 The revenue requests total an additional $208,036 and the appropriation requests total a decrease of $064,569) and are listed in Attachments 3 and 4. Major revenue and expenditure increases and (decreases) are as follows: • Increase of $74,828 in Green and Range Fees at SilverRock; • Increase of $78,356 in the Park DIF Fund; and • Decrease of $(88,090) in Transportation DIF Fund fee collections from development. Personnel Actions No personnel requests are contained in the Fiscal Year 201 1 /2012 mid -year report Recent General Fund Performance Staff has been working on reducing costs to deal with the impacts from the housing crisis and is faced with an even bigger challenge now that the Redevelopment Agency's dissolution. In the past, the outstanding loans that the General Fund held with the Redevelopment Agency yielded $3.6 million annually in 18 169 interest income. These loans have been repaid and as a result the $3.6 million is no longer being recognized in the General Fund budget. In addition, as one of the most active Redevelopment Agency's in the State the Agency reimbursed the General Fund approximately $1.8 million or $150,000 monthly in staff and non - personnel costs but is now estimated to be $600,000 or $50,000 monthly for a $1.2 million decrease. The following table reflects the General Fund performance since the housing crisis and the beginning stages of the RDA dissolution: General Fund Net Income (loss) Fiscal Year Per Audited Financial Statements Carryover Total 2008-2009 (124,638) (124,638) 2009-2010 (297,263) (297,263) 2010-2011 1,051,436 (1,768,494) (717, ) Subbotal $ 629,535 $ (1,768,494) $ (1,138,959) Fiscal Year Estimated Net Estimated I Carryover I Total 2011-2012 estimated $ (3,438,303) $ (450,000) $ (3,888,303) As you can see the General Fund experienced a very slight decrease in net income in Fiscal Years 2008/2009 and 2009/2010. This was accomplished with measures such as a hiring freeze, cutbacks in non -essential expenditures, reduced funding of internal service fund and pavement management programs to deal with the decreases in property, sales, and transient occupancy taxes, and interest income. In Fiscal Year 2010/2011, the impacts of the RDA dissolution began with a further decrease in interest income which resulted in the City offering an early retirement program to decrease salary and fringe benefits and continued the same expenditure saving measures as in Fiscal Year 2008/2009 and 2009/2010. Summary As identified in the report, it is projected that the City's General Fund expenditures will exceed revenues by $(4,288,303) in Fiscal Year 2011/2012. It is recommended that unreserved fund balances be used to fund this net amount. Attachment 5 provides revenue and expenditure detail for all funds. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: a 110 1. Approve a net decrease of estimated revenues totaling $(304,236) the General Fund and a net increase of $208,036 in revenues from other City Funds as outlined in Attachments 1 through 5 of this Report; approve a net increase in appropriations totaling $151,799 from the General Fund and a decrease in appropriations of $(164,569) in other City Funds, as outlined in Attachments 1 through 5 of this Report; and receive and file the Mid -Year Budget Report; or 2. Do not approve a net decrease of estimated revenues totaling $(304,236) the General Fund and a net increase of $208,036 in revenues from other City Funds as outlined in Attachments 1 through 5 of this Report; approve a net increase in appropriations totaling $151,799 from the General Fund and a decrease in appropriations of $064,5691 in other City Funds, as outlined in Attachments 1 through 5 of this Report; and receive and file the Mid -Year Budget Report; or 3. Provide staff with alternative direction. espectfully submitted, John M. Falconer, Finance Director Approved for submission by: 0 Mark Weiss, Interim City Manager Attachments: 1. Mid -year Budget Review Worksheet 2. Mid -year Budget Review General Fund Worksheet Detail 3. Revenue Requests 4. Appropriation Requests 5. Revenues/Expenditures Detail for all Funds 171 P 1 1AV"9VIV-1111 1 City of La Quints Mid -Year Review Budget Worksheet FY 201112012 Appropriations Summary by Fund: Existing items New items Total General Fund - $ 151,799 $ 151,799 Gas tax $ 372,473 372,473 Transportation DIF 76,802 76,802 South Coast Air Quality (24,000) (24,000) Equipment Replacement 15,000 15,000 Totals $ 592,074 $ - $ 592,074 Summary by Department: (1) Revenue (2) Expenditures (3) Transfers (4) Reimbursements (2)+(3)+(4)=(5) Total Expenditures (1)45)=(6) Net General Government $ (303,913) $ 62,747 $ 38,983 $ 101,730 $ (405.643) City Clerk - $ 5,958 5,958 (5,958) Community Services (20,000) (15,000) 6,083 - (8,917) (11,083) Finance 15,000 - 21,475 21,475 (6,475) Building & Safety (200) - 191,833 191,833 (192,033) Police Fire 30,469 30,469 30,469 - Planning 20,000 15,680 52,992 68,672 (48,672) Public works 45,592 66,343 325,764 259,421 213,829 Total - General Fund $ 304,236 $ 160:239 $ - $. 8,440 $ 151,799 $ 456,035 Other (1) Revenue (2) Expenditures (1)-(2)=(3) Net Gas Tax Fund $ - $ 372,473 $ (372,473) COPS Grant 300 300 Lighting & Landscape 14,895 14,895 Infrastructure 200 200 South Coast Air Quality (24,000) 24,000 Transportation DIF Fund (88,090) 76,802 (164,892) Park DIF Fund 78,356 78,356 Civic Center DIF Fund (58,118) (58,118) Library DIF Fund 31,073 31,073 Community Center DIF Fund 6,558 6,558 Street Facility DIF Fund (4,292) (4,292) Park Facility DIF Fund 1,826 1,826 Fire Facility DIF Fund (14,069) (14,069) Equipment Replacement 15,000 (15,000) SilverRock 74,828 74,828 174 N 1 1 MorliVICIV 1 L ww m i w m T > a W W i T O v N � m m �ui�$oemgm$Noo- w > n qq Q w a m C z m o a r rc e o E t `' LL w a u o"> rc 6 � rn w u ui a z c $ o `m w a f "~ v-c=„6maJ ES c3`JoocLLer o�` -"o "-Oa `> a @_°'LL pia ED m'wuLLSNo r �� az z w r`$inm'a` aE w Er r1Oi U lima n' wf Ea i Uw'- -UUH NE¢ _ a -�rc ¢i�� zS w z O rc pLL w d w i �.i W U W J N w w01l3 o f u i z o a m oy V$ pp 6 Q OZ WfFw i - c Q K N mO m N Cdl o tOm K m m m M w 0� M m� N O� W my N N 0♦ � 8i d ♦ d f m N Jw 0 N � umi t3 N . 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FISCAL IMPLICATIONS: LMLQ, LLC ("LMLQ") is proposing a sales tax sharing agreement for a future restaurant to be located in the former Omri & Boni/Amore restaurant building, which LMLQ is in the process of purchasing. The proposal from LMLQ is for LMLQ to receive 50% of the City's 1 % share of sales tax generated by the restaurant over a ten-year period. Based on LMLQ's revenue projections, the restaurant could generate from $25,000 to $35,000 in total sales tax per year, which would be split between the City and LMLQ; each would receive from $12,500 to $17,500 per year. Over the ten year period, LMLQ would receive a total of $125,000 to $175,000, and the City would receive the same amount. LMLQ has also stated a one-time contribution of $200,000 would be acceptable in lieu of a sales tax sharing agreement. Alternatively, if the Council chose to contribute one-time funds, the funds must be appropriated from General Fund reserves. It should be noted the one-time payment or the sales tax rebate would be considered a gift of public funds unless the City Council finds that there is a public benefit in terms of economic revitalization, generation of additional local tax revenues to fund vital public services, and job growth/job retention. l tm CHARTER CITY IMPLICATIONS: Section 204 of the City's Charter states that, "the City shall have the power to utilize revenues from the general fund to encourage, support, and promote economic development." BACKGROUND AND OVERVIEW: Staff has had meetings with, and recently received a letter from Lee Morcus of the Kaiser Restaurant Group/LMLQ, LLC, regarding his firm's purchase of the former Omri & Boni/Amore Restaurant, located at 47-474 Washington Street. The building is in foreclosure; therefore, LMLQ is purchasing the property directly from Zions First National Bank. LMLQ's intent is to remodel and reopen the restaurant. LMLQ is requesting a ten-year sales tax sharing agreement whereby LMLQ would receive half of the City's 1 % share of sales tax generated by the restaurant, or a one-time assistance payment of $200,000. LMLQ is working with Valley Community Bank to obtain financing. Valley Community Bank represents that, because of the difficulty in obtaining restaurant financing in today's market, the granting of this request would improve LMLQ's chances to obtain federal SBA financing. Staff has not verified this information with the SBA staff. This item has been agendized today, prior to the Council's discussion of the Annual Financial Management Review, because Zions First National Bank has given LMLQ until the end of February to secure financing. LMLQ's anticipated budget for purchasing, remodeling, and furnishing of the restaurant is $2.5 million, which LMLQ indicates is $400,000 more than its original estimate. LMLQ noted that the figure increased partially due to a recent break-in, wherein furnishings and fixtures were stolen from the property. LMLQ has prepared a pro -forma for staff review, which shows gross restaurant sales ranging from $2,500,000 per year up to $3,500,000 per year; the City's 1 % share of sales tax would be approximately $25,000 to $35,000 per year. In terms of job creation, LMLQ represents the new La Quinta restaurant would generate 60-68 jobs. Historically, the City has not provided sales tax rebates or contributions to restaurant operations due in part to the volatility of that sector. The City currently has a sales tax sharing agreement with Kohl's (Kohl's receives 25% of the sales tax it generates up to a cap of $350,000); this agreement will expire in 2013. The City also has a sales tax sharing agreement with Costco, with Costco receiving 40% of the sales tax it generates, up to a cap of $4,000,000; the agreement expires in 2015. In addition, the City has TOT sharing agreements with the Embassy Suites (40% of TOT generated; cap of $1,000,000, recently authorized for extension until September 2012) and with the Homewood Suites (40% of TOT generated; cap of $300,000, expires in February 2013). ." 190 In regards to the sales tax sharing agreements with Costco and Kohl's, staff believes financial support is most effective with anchor tenants that -help create an environment within which other and smaller businesses can thrive. The larger anchor tenants attract patrons who, due to the convenience factor, will patronize other nearby businesses. However, attempting to structure assistance for various ancillary uses tends to be arduous. Assisting one ancillary use tends to accelerate expectations of other businesses looking for assistance, and may even interfere with normal market activities. The above -listed agreements were put into place to stimulate economic development and produce general fund revenue. When those agreements were negotiated and executed in the mid 2000's, the City was still experiencing tremendous growth, the economy was strong, and redevelopment was still in place. Today, the City has felt the effects of the down economy, is working to assess the full impact of redevelopment dissolution, and is looking at a variety of ways to produce additional revenues and cut costs. The Council will discuss these issues during today's study session on the Annual Financial Management Review. In that report, staff will be recommending that existing TOT and sales tax sharing agreements be allowed to expire when their terms end. While the financial difficulty of opening a new restaurant is understood, staff does not recommend moving forward with a sales tax agreement. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Do not authorize staff to negotiate and prepare a sales tax sharing agreement with LMLQ Restaurant, LLC for a future restaurant at 47-474 Washington Street; or 2. Authorize staff to negotiate and prepare a sales tax sharing agreement with LMLQ Restaurant, LLC for a future restaurant at 47-474 Washington Street for future consideration by the City Council; or 3. Provide staff with alternative direction. Respectfully submitted, Debbie Powell Economic Development/Housing Manager Approved for submission by: 191 Mark Weiss, Interim City Manager COUNCIL/SA MEETING DATE: February 21, 2012 ITEM TITLE: -Discussion of the Annual Financial Management Review RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Discuss the Annual Financial Management Review and provide staff with direction. FISCAL IMPLICATIONS: No direct fiscal implications will result from this item. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Since 1995, the City has implemented a strategic planning process which provides the basis for the City's operating and capital improvement budgets for the coming fiscal year. This process begins in February of each year with the Mid -year Budget Review; the Mid -year Budget Review facilitates modifying the current operating budget to accommodate revenue and expenditure changes that have occurred since June 2011. Accompanying the Mid -year Budget is the Annual Financial Management Review and the City Council goals. The strategic planning process generates the following documents which are incorporated into the City's annual operating budget: • Annual Financial Management Review • City Council Goals • Resource Allocation Plan i. 192 • Capital Improvement Plan • Economic Development Plan • Marketing Plan Annual Financial Management Review This year, the Annual Financial Management Review (AFMR) will take a different approach. The 2012 AFMR does not include revenue and expenditure projections for each City and Redevelopment Agency fund. Instead, a five-year revenue and expenditure summary is presented that identifies the effect continuing current policies will have on the General Fund, and the AFMR outlines options for addressing projected operating deficits. The revenue and expenditure projections indicate the General Fund would end Fiscal Year 2012/2013 with a $4,300,000 deficit; subsequent year deficits are forecasted to increase. This General Fund deficit condition is compounded by the elimination of the La Quinta Redevelopment Agency. Further complicating matters is the uncertainty surrounding the dissolution of Redevelopment Agencies and re -distribution of assets and revenue. The AFMR outlines options that the Financial Management Team feels should be explored to address the projected General Fund deficits. As part of the Fiscal Year 201 1 /2012 budget, the City Council took pro -active steps to address projected deficits. The Council reduced annual operating costs by implementing $845,000 in staff reductions; the two Assistant City Manager positions were eliminated and other high level management staff retired. In addition, the City Council reserved $7,500,000 to fund operating deficits projected for Fiscal Years 2011/2012 and 2012/2013. However, the demise of the La Quinta Redevelopment Agency has generated a $5,400,000 General Fund impact which has increased the General Fund deficit beyond what was anticipated in June 2011; other measures are required to mitigate these deficits. Staff's objective for the 2012 AFMR is to receive City Council input on proposed deficit reduction options. Initial analysis indicates that it will require a mix of revenue enhancements and expenditure reductions to mitigate the loss of redevelopment. Once the Council identifies the favored deficit reduction measures, staff will then evaluate their impact on projected revenues and expenses, and present the results as part of the Resource Allocation Plan, which is scheduled for April 3, 2012. The AFMR presents the following deficit reduction options for Council consideration: • Increase/Enforce Existing Fees. On February 7`" the Council discussed revenue alternatives that included instituting/increasing municipal taxes and increasing fees. The Council elected not to pursue tax adjustments at this 193 time and instead directed staff to undertake a comprehensive fee study. Staff estimates that increasing existing fees and instituting new fees could generate more than $500,000 in additional revenue annually. • Reimbursement Agreement Expiration.. The City currently has four active agreements wherein a portion of either sales tax revenue or transient occupancy tax revenue is paid to the business that generates said revenue. The current agreements are with Costco (40%), Kohl's (25%), Embassy Suites (40%) and Homewood Suites (40%). The City offered these agreements when the operations budget was balanced in a successful effort to stimulate economic development. For Fiscal Year 2011 /2012, these agreements reduce General Fund revenue by $692,806. These agreements were intended to help establish La Quinta as a destination resort and retail center, and agreements were designed to be of short duration and were not intended as long-term subsidy. Staff recommends that existing agreements be allowed to expire as planned. New agreements should be restricted to anchor tenants that are expected to generate significant ancillary economic activity. • Grants. While not a consistent source of revenue, procuring grants to fund capital projects and special programs is another means to underwrite General Fund expenses. Staff cannot exactly identify the revenue procuring such grants would generate at this time; however, past grant procurement efforts have funded energy efficiency retrofits and bridge improvements. • Evaluate Employee Compensation. It may be necessary to request that employees contribute to eliminating the structural budget deficit. A cursory salary and benefit analysis indicates that a one percent (1 %) adjustment in payroll and benefits equates to $172,000, annually. Staff recommends ' initiating the meet and confer process with employees to evaluate appropriate employee compensation levels. • Department Reorganization/Service Reductions. Yet another option entails reviewing existing service levels and staffing to see if there are means to reduce costs by consolidating functions, reducing staffing or, as a last resort, reducing service levels. The staff members best positioned to generate these options are the Department Directors. It is recommended that the Department Directors and other contracting entities (fire, police, La Quinta Arts Foundation, La Quinta Chamber of Commerce at al.) be requested to review their Fiscal Year 2012/2013 budgets and outline five, ten and fifteen percent operating budget reductions. If fixed General Fund expenses ($9,629,455) are deducted from the $39,396,024 General Fund budget, then a five percent, ten percent or fifteen percent reduction in the remaining $29,766,569 General Fund expenditures would decrease General Fund N 194 expenditures by $1,488,328 $2,976,657 and $4,464,985, respectively. Initiating revenue enhancement and service reorganization options for Fiscal Year 2012/2013 (combined with the funds reserved to cover future operating deficits), the City may be able to defer significant service reductions until the redevelopment picture stabilizes and staff is in a better position to forecast future revenue. Staff feels it is imperative, however, that various levels of expenditure reductions and associated service impacts be analyzed in an effort to be prepared and responsive to balanced budget requirements. Respectfully submitted, Os S to a, anagement Analyst Approved for submission by: Mark Weiss, Interim City Manager Attachment: 1. Annual Financial Management Review to 195 ATTACHMENT 1 9 acevw ANNUAL FINANCIAL 4 t`yA 1 ' a 's la_� waP Nlo Vln(m oR�zsbns kvents � _..,. _ as Wxutawomu ,oue.. 1 .r o[een aa., u0u6ita Cumwnu lwpe vcu maEe ato me xot ROE Snvn ursvea ' ('�� SunEel t C Vrt PI b Owm g a.. e.i tv.. m!Ci. uffoa. ma / 0 QH 3mvAAAmt O uPmn 1 &e i:n. t enna � � - $. li Dun[ [ N bIDenhmeveryone vAo [ameroNe Ovg?eM1 b•ovr IOU Caro P aroaaa.. i °�Wle be AX V 196 TABLE OF CONTENTS Annual Financial Management Review Introduction 3 Financial Status 3 Comprehensive Multi -faceted Approach 4 ➢ Increasing and Enforcement of Existing Fees ➢ Reimbursement Agreement Expiration ➢ Grants ➢ Employee Compensation Evaluation ➢ Department Reorganization / Service Reductions ➢ Tax Options Summary/Conclusion 7 Presented By: Financial Management Team Mark Weiss, Interim City Manager John Falconer, Finance Director Department Directors Oscar Santana, Management Analyst Frank J. Spevacek, Rosenow Spevacek Group, Inc. 197 CITY OF LA QUINTA ANNUAL FINANCIAL MANAGEMENT REVIEW FEBRUARY 21, 2012 2 Introduction The City of La Quinta has had a long history of financial and economic success thanks to a combination of solid and conservative fiscal planning and responsiveness to its business and residential communities. In the mid 1990's, the City Council adopted a strategic planning process wherein annually, revenue and expenditure forecasts are reviewed and a financial strategy is then developed that guides the annual operating budget, capital improvement program, and economic development initiatives. One part of this strategic planning process is the Annual Financial Management Review which provides five-year revenue and expenditure forecasts, and policy recommendations for City Council consideration. Given the demise of redevelopment combined with continued slow revenue growth, the City's General Fund operating deficit is forecasted to increase. While the City Council elected to reserve $7,500,000 of the General Fund reserves to fund operating deficits for Fiscal Year 201 1 /2012 and Fiscal Year 2012/2013, the demise of redevelopment will increase the General Fund operating deficit and thus accelerate the need to consider additional revenue enhancement and expenditure reduction measures. This Annual Financial Management Review presents a five-year revenue and expenditure forecast, and outlines options that the Council may consider to enhance revenues and reduce expenditures. Staff is requesting that the Council consider these options and then provide direction regarding further exploring one or more of them. The Financial Management Team will then identify how the selected options may be implemented, will forecast their financial impact on General Fund revenues and expenditures, and present the results as part of the Resource Allocation Plan in early April. Financial Status The demise of redevelopment is having an acute impact on the City's General Fund and its Capital Improvement Program. Last fiscal year, the City took actions, including adopting the City of La Quinta Fiscally Responsible Reduction Plan for Eligible Employees to accommodate reduced revenues resulting from the then proposals to eliminate redevelopment. Now that the California Supreme Court has upheld the Legislature's intent to eliminate redevelopment, staff has a better understanding regarding how this action will impact the City of La Quinta. In prior years, the La Quinta Redevelopment Agency funded some staff and overhead costs, funded interest earnings for various General Fund loans, and funded a majority of the City's capital improvement projects. As of February 1, 2012, the La Quinta Redevelopment Agency ceased to exist. The City General Fund will no longer receive $5,400,000 the Redevelopment Agency annually funded in General Fund loan interest earnings, and staff and overhead expenses. CITY OF LA QUINTA ANNUAL FINANCIAL MANAGEMENT REVIEW 198 FEBRUARY 21, 2012 3 Currently, the City is facing a budget deficit of $4,300,000 for Fiscal Year 2011/2012. The City has set aside $7,500,000 in reserve for future operational deficits. Thus, approximately $3,200,000 will remain in reserve for future operational deficits. For Fiscal . Year 2012/2013, staff is projecting a deficit exceeding ten percent of projected revenue. This deficit is the result of flat revenue growth and significantly reduced revenue due to the elimination of the Redevelopment Agency. This deficit level is not sustainable in the long term. Attachment 1 to this report presents five-year revenue and expenditure projections. These projections are based upon current service levels, incorporating the impact of terminating the Redevelopment Agency, while assuming limited revenue growth. In order to ensure that City facilities are maintained in a sufficient manner, the Financial Management Team is recommending that funds be allocated for the Pavement Management Plan (PMP) and park maintenance. City has included $1,000,000 for the PMP and $503,000 for park maintenance in the Fiscal Year 2012/2013 budget estimate. Based upon these projections, the Financial Management Team believes that the City must consider additional measures to reduce expenditures and enhance revenue. Comprehensive Multi -faceted Approach Staff is recommending that the City Council explore a multi -faceted approach to address the anticipated budget deficits. These facets include increasing existing fees, exploring more aggressive enforcement options, letting sales tax and transient occupancy tax reimbursement agreements expire, procuring grants, evaluating employee compensation and benefits, reorganizing operations, and service reductions. Increasing and Enforcement of Existing Fees On February 7, 2012, the City Council received the Revenue Alternatives Report. Upon receiving and discussing the information, the City Council indicated that new taxes or tax increases were not a preferred option at this time and instead directed staff to commission a Fee Study (a Fee Study has not been conducted in over 15 years) to determine if current City fees adequately fund costs, and to review ways to better enforce collection of existing fees and taxes. It is projected that increasing selected rates for facility and park rental fees may increase revenues by $15,000. In addition, increasing the rate for non -sanctioned competitive teams using La Quinta fields from $5.00 to $25.00 dollars would increase revenue potentially from $3,300 for 2011 to $16,500. The Public Works Department estimates that an increase in plan check and construction inspection fees (assuming 2008 plan check and permit activity level) may yield approximately CITY OF LA QUINTA ANNUAL FINANCIAL MANAGEMENT REVIEW FEBRUARY 21, 2012 1� 4 199 $50,000 to $100,000 in revenue. The Planning Department estimates that based upon the same amount of permit activity and revenue as the past two years, either a standard fixed or an hourly rate based fee schedule increase would potentially generate an additional $30,000 to $50,000 per year. For Building and Safety, a preliminary analysis of building permit fees suggests that, in 2008, if building permit and plan review fees had been 30 percent higher than existing, the individual permit for a 1,882 square -foot home in the Cove would have cost the applicant an additional $460 or $7,006. At the same time, the General Fund would have realized approximately $382,000 in additional revenues. A new fee related to Youth Sports Player Fees was also discussed as a way to help defray the annual field maintenance costs of the Sports Complex, La Quinta Park, and Colonel Paige sports fields (approximately $300,000). A common method cities use in assessing a youth player fee is to determine a percentage of the annual maintenance costs that should be paid by the sports associations. A range of 25 percent to 35 percent could potentially provide between $75,000 and $105,000, annually. Combined, the estimated General Fund revenue from increasing existing fees and instituting new fees is approximately $565,000 to $665,000, annually. Proposed Fees by Department Schedule Department — Description Estimated Fee Potential (range) Building and Safety — Building permit fees $382,000 Community Service — Rent for facilities and parks $13,200 Community Service — Non -sanctioned teams using fields $15,000 Community Service — Youth Player Fees $75,000 to $105,000 Planning Department — Permit fees $30,000 to $50,000 Public Works Plan check and construction inspection fees $50,000 to $100,000 Total $565,000 to $665,000 The Financial Management Team recommends that potential new or increased fees be evaluated as one option toward reducing General Fund deficits. Reimbursement Agreement Expiration The City has reimbursement agreements in place with Costco, Kohl's, Embassy Suites, and Homewood Suites. The sales tax agreement with Costco will expire in January, 2016 resulting in $375,000 of additional General Fund revenue. The sales tax agreement with Kohl's will expire at the end of Fiscal Year 2012/2013 resulting in $30,000 of additional General Fund revenue. The transient occupancy tax (TOT) agreement with Embassy Suites will also expire at the end of next fiscal year. Staff has been receiving requests from other La Quinta businesses regarding CITY OF LA QUINTA ANNUAL FINANCIAL MANAGEMENT REVIEW FEBRUARY 21, 2012 5 it 200 Staff has been receiving requests from other La Quinta businesses regarding new sales tax sharing agreements. Given the current General Fund deficits, the Financial Management Team believes the existing agreements should be allowed to expire and new, agreements should be considered for "anchor tenants" that are expected to generate significant ancillary economic activity. Sales and Transient Occupancy Tax Agreements Schedule 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 Costco - Sales Tax $325,000 $375,000 $375,000 $375,000 $375,000 Kohl's - Sales Tax $40,000 $30,000 - - - Embassy Suites - TOT $211,000 $26,094 Homewood Suites - TOT $116,806 - - - Total $692,806 $431,094 $375,000 $375,000 $375,000 Grants Staff will continue to utilize grant funding and aggressively look for grant opportunities for City programs and projects that would otherwise come from the General Fund. Such grants include, an Energy Efficiency Conservation Block Grant provided by the Department of Energy which will provide for replacement of five (5) very old air conditioning units at the Senior Center with five energy efficient units thus saving the City the cost of replacement and at the same time reduce energy consumption. Other energy efficiency retrofits to City Hall and the Senior Center are planned using this funding. Another example of this is the Adams Street Bridge which received 88 percent of its funding from the Federal Highways Administration. The Financial Management Team recommends that the City should continue to identify grant opportunities. A challenge, however, is that both the Federal and State governments are reducing grant programs. Employee Compensation Evaluation A significant General Fund cost is personnel. It may become necessary to ask that employees share the burden of addressing a difficult structural budget deficit. A cursory salary and fringe benefit analysis reveals that a one percent (1 %) adjustment in payroll and benefits equates to approximately $102,000 in reduced compensation cost. The Financial Management Team recommends that the current salary and benefit schedule for City employees be reviewed and adjustment options discussed with employee groups. CITY OF LA QUINTA ANNUAL FINANCIAL MANAGEMENT REVIEW FEBRUARY 21, 2012 6 201 Department Reorganization/Service Reductions The January 2012 issue of American City and County reports that 72 percent of cities are cutting personnel in response to current economic conditions. La Quinta is not immune to these economic conditions and must review current City services and service levels. The Financial Management Team recommends that Department Directors review their department budgets and programs and identify service cuts equal to five percent (5%), ten percent (10%), and 15 percent (15%) of their annual operating budgets. In doing so, the Department Directors would identify cost savings and the impact on existing service and employee levels. If fixed General Fund expenses ($9,629,455) are deducted from the $39,396,024 General Fund budget, then a five percent, ten percent or fifteen percent reduction in the remaining $29,766,569 General Fund expenditures would decrease General Fund expenditures by $1,488,328, $2,976,657 and $4,464,985, respectively. An additional option that some cities have adopted is the temporary deferral of equipment and infrastructure replacement. The expenditures provided in the budget estimate include $2,576,385 in appropriations for equipment replacement, information technology, park maintenance, and the Pavement Management Plan. Tax Options As noted earlier, the City Council has opted not to pursue tax increases at this time. Aggressive pursuit of a multi -faceted program to reduce expenses and recoup costs where possible, coupled with judicious use of reserves, will allow the City an opportunity to identify sustainable revenue and expenditure levels in a post - redevelopment environment. Once stabilized, with service impacts of necessary future cuts clearly identified, the City Council and community may wish to re- consider the merits of alternate tax options. Summary / Conclusion The next three years will be a challenging time for the City. The abolishment of redevelopment agencies and declining City revenues over the last several years has created the need to examine all aspects of City operations. Direction supporting the aforementioned options would provide the Financial Management Team the opportunity to craft short-term and long-term revenue and expense strategies for Council consideration. The impact of implementing the selected options would then be reviewed in the April 2012 Resource Allocation Plan. At that time, the City Council may select the most desired options that would then be incorporated into the annual operating budget. As a result of the City's guiding principles of long-range strategic planning and conservative fiscal practices, the City of La Quinta will be able to weather this CITY OF LA QUINTA ANNUAL FINANCIAL MANAGEMENT REVIEW FEBRUARY 21, 2012 7 2 2 u economic storm. The continuation of long-range planning and fiscal responsibility will continue to foster an environment of, proven leadership with clear direction in mapping a course that will meet business and community needs now and many years into the future. Attachment: 1. Revenue and Expenditure Forecast Summary CITY OF LA QUINTA ANNUAL FINANCIAL MANAGEMENT REVIEW FEBRUARY 21, 2012 n 8 203 ,ATTACHMENT 1 City of La Quinta Revenue/Expenditure Summary Five Year Forecast February 16, 2012 Current Five Year Estimate 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Operations Expenditures 39,396,024 40,793,509 42,494,965 43,956,222 46,200,697 48,032,525 TOTAL OPERATIONS EXP 39,396,024 40,793,509 42,494,965 43,956,222 46,200,697 48,032,525 Less: General Fund Revenues 32,122,389 32,409,146 32,753,012 33,646,008 34,568,983 35,522,522 Sub -Total Variance 7,273,635 8,384,363 9,741,953 (10,310,214)1 (11,631,714 12,510,003 Less: Reimbursements Gas Tax Fund 994,900 994,900 994,900 1,019,773 1,045,267 1,071,399 Lighting & Landscaping 960,000 960,000 960,000 984,000 1,008,600 1,033,815 Civic Center Developer Impact Fee 201,939 201,939 201,939 201,939 201,939 201,939 Capital Improvement Fund 0 0 0 0 0 0 Library&Museum Fund 1,696,598 1,749,047 1,784,000 1,837,500 1,892,600 1,949,400 AB 939 18,550 18,550 18,550 18,550 18,550 18,550 SA Reimbursements to General Fund 459,400 469,400 459,400 459,400 459,400 459,400 Total Reimbursements 4,331,387 4,383,836 4,418,789 4,521,162 4,626,356 4,734,503 Transfers In CDBG 30,000 30,000 30,000 30,000 30,000 30,000 Indian Gaming 118,308 0 0 0 0 _ 0 COPS & JAG Grants 0 0 0 0 0 148,308 30,000 30,000 30,000 30,000 30,000 Total Transfers Out Police/Fire Survivor 2,000 2,000 2,000 2,000 2,000 2,000 Capital Projects 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Agreements 431,094 375,000 375,000 375,000 375,000 375,000 1,433,094 1,377,000 1,377,000 1,377,000 1,377,000 1,377,000 Total - Application of reserves 0 0 0 0 0 0 TOTAL VARIANCE 4,227,034) 5,347,527) (6,670,164) (7,136,052) (8,352,358) 9,122,500) $11 204 City of La Quinta Revenue Summary Five Year Forecast Current Five Year Estimate 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 TAXES Property Tax 1,764,800 1,764,800 1,764,000 1,808,eX ISU.100 1,900,500 No Low Property Tax Distribution 3,922,500 3,922,500 3.922.500 4,020,600 4,121,100 4.224,100 Property Tax- Statutory Payment 270,000 270.000 270,000 276,800 283.700 290,800 Non -RDA Property tax 366,000 414,800 496,000 497,000 497,000 497,000 Sales Tax 5.874.750 5,874,750 5,874,750 6,021,650 6,172,150 6,326,450- Sales Tax Reimbursement 1,958,250 1.958.250 1,958,250 2,007,250 2.057,450 2,100,850 Document Transfer Tax 441.500 441,500 441,500 452.500 463,800 475,400 Transient Occupancy Tax 4,751,000 4,751,OD0 4.751.000 4,869,800 4.991.500 5,116.300 Franchise Tax - 1.457.730 1,457,730 1,457,730 1,494,130 1,531,530 1,569,830 20,806,530 20,855,330 20,936.530 21,448,630 21.972.330 22,509,230 TOTAL TAXES LICENSE a PERMITS Business License 298,400 298,400 298,4D0 305,900 313,500 321,300 Animal License 32,300 32,300 32,300 33,100 33,900 34,700 Building Permits 188,300 188,300 18B,300 193,000 197,800 202,700 Plumbing Permits 24,800 24,800 24,800 25.400 26,000 26,700 Electrical Permits 24,4D0' 24,400 24.400 25,000 25.600 26,200 Mechanical Permits - 25,200 25,200 25,200 25,800 26,400 27,100 Garage sale permits 16,100 16,100 16,100 16,500 16,900 17,300 Misc. Permits 39.900 39,900 39,900 40,900 41,9W 42.900 649.400 649,400 649,400 665,600 682,000 698,900 TOTAL LICENSES a PERMITS FEES General Government Fees 1,885 1,885 1.885 1,885 1.885 1,885 Community Services Fees 428,844 428,844 428,844 428,844 428.844 428,844 Finance fees 7,800 7,800 7,800 7,800 TSD0 7.800 Bldg 8 Safety Fees 240,560 240,560 240.560 240,560 240.560 240.560 Community Development Fees 55,800 55,8D0 55,800 55,800 55,800 55,800 Public Works Fees 200,055 200,055 2D0,055 205,055 210,155 215,455 934,944 934,944 934,944 939.944 945,044 950,344 TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu 3,315,000 3,315,000 3,315.000 3,397,900 3,482,800 3,569,900 Ga Hwy Vehicle License 0 0 0 0 0 0 Motor Vehicle Code Fines 112,900 112,900 112,900 112,900 112,900 112.906 Parking Violations 42,900 42,900 42,900 - 42,900 42,900 42.900 Misc Fines 152,9D0 152,900 152,900 152,900 152,900 152,900 CSA152 253,000 253,D00 253,000 253,000 253,000 253,000 CVWD 16,800 16.800 16,800 16,8D0 16.800 16,800 Federal Grams 12.900 0 0 0 0 0 State Grants 0 0 0 0 0 0 County Grams 0 0 0 0 0 0 County Fire Service Credit - Capital 0 0 0 0 0 0 County Fire Service Credit - Operations 5.221.415 1 5,472,272 1 5,734,938 6,011,734 6,304,609 6.611,948 9,127,815 9.365,772 9,628,438 9.988.134 10,365.909 10,760,348 TOTAL INTERGOVERNMENTAL INTEREST 444,900 444,900 444,90D 444.900 444,900 444,900 MISCELLANEOUS 158,800 158,800 158,800 158,800 158.800 158.800 TOTAL GENERAL FUND 32,122,369 32,409.146 32,753,012 33,646,D08 34,668,983 35,522,522 Summary of General Fund Revenues TAXES 20,806.530 20,855,330 20,936,530 21,448.630 21,972,330 2.2,509,230 LICENSE a PERMITS 649,400 649,460 649,400 665,600 682,000 698,900 FEES 934,944 9US644 934,944 939,944 945,044 950,344 INTERGOVERNMENTAL 9,127,815 9,365,772 9,628,438 9,988,134 10,365,909 10.760,348 INTEREST 444,9W 444,900 444,90D 444,900 444,900 444,900 MISCELLANEOUS 158,800 158,800 158,800 158,800 158,800 158,800 32,122,389 32,/09,148 32,753,012 33,648,008 34,SBB,983 35,522,522 TOTAL GENERAL FUND 205 City of La Quinta Operations Expense Summary By Program Five Year Forecast Current Five Year Estimate 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 GENERAL GOVERNMENT: LEGISLATIVE 831,789 845.500 868,900 893,100 918,300 944,300 CITY MANAGER'S OFFICE 493,942 502,763 506,600 512.600 528,000 543,900 DEVELOPMENT SERVICES 1,531,712 1,564,446 1,587,000 1,621,500 1,670,100 1.720,200 MANAGEMENT SERVICES 1,210.038 1,236,538 1.251.600 1,274,700 1.312,900 1,352,300 4,067,481 4,149,247 4,214.100 4,301,900 4,429,300 4,560,700 TOTAL GENERAL GOVERNMENT CITY CLERK 579,632 599,419 604,800 613,000 631,400 650,300 COMMUNITY SERVICES PARKS B RECREATION ADMIN 970,635 1.005.164 1,017,800 1,037,100 1,068,200 1,100,200 SENIOR CENTER 423,771 429,100 434,500 442.700 456,000 469.700 RECREATION PROGRAMS 210,326 215.307 218,000 222.100 228,800 236.600 LIBRARY 1,426.558 1,468,433 1.497,800 1,542.700 1,589,000 1,636.700 PARK MAINTENANCE 1.581.200 1,610,400 1,640.100 1.685.600 1,736,200 1,788.300 MUSEUM 270,040 280,614 286,200 294,800 303,600 312,700 4.882,530 5,009,018 5,094,400 1 5,225,000 5,381,800 6,543.200 OTAL COMMUNITY SERVICES FINANCE: FISCAL SERVICES 981,171 989,400 997,700 1,010,500 1,040.900 1,072,100 CENTRAL SERVICES 342,979 389,951 397,800 409,700 422,000 434,700 1,324.150 1,379,351 1.395,500 1,420,200 1,462,900 1,506,800 TOTAL FINANCE BUILDING a SAFETY: BUILDING&SAFETY -ADMIN 294,362 303,723 306.100 309,800 319.100 328,600 BUILDING 515,313 543,287 548.300 556,000 572.600 589,700 CODE COMPLIANCE 1,070,173 1.079.800 1,089,601 1,104,601 1,137.802 1,171,902 ANIMAL CONTROL 458,817 500,254 506.300 515,600 531,100 547,000 CIVIC CENTER BUILDING-OPER 1,207,189 1.229,000 1.251.300 1,285,500 1.324,100 1,363,800 FIRE 5,032,191 5,291,072 5,551.638 5,825,233 6.112.507 6,414,145 EMERGENCY SERVICES 189,224 181,200 183,300 186,501 192,102 197,803 8,767,269 1 9,128,336 9.436,539 9,783.235 10,189,311 10,612,950 TOTAL BUILDING & SAFETY POLICE POLICE 12,712,223 13,347,834 14.478.226 15,202.187 16,472,986 17,296,775 12.712,223 13.347,834 14,478.226 15.202,187 16.472,986 17,296,775 TOTAL POLICE PLANNING: ADMINISTRATION 860.718 665.400 670,200 677,400 697,800 718,800 PLANNING 560.369 578,746 583,100 589,700 607.400 625,600 1,221,087 1.244.146 1.253.300 1 1,267,100 1,305.200 1,344,400 TOTAL PLANNING PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 581,948 594,523 600,000 608.500 626,700 645,400 DEVELOPMENT SERVICES 606.091 635,851 641,600 650,400 669,900 689,900 MAINT/OPERATIONS- STREETS 1,530,461 1,548,500 1,566,900 1,595.100 1,642,900 1.692,200 MAINT/OPERATIONS- LTG/LANDSCAPE 1,538,019 1,568,292 1,598,100 1,643.600 1,692,900- 1,743,600 ENGINEERING SERVICES 1,585,133 1.588,992 1,611,500 1,646,000 1,695,400 1,746,300 5,841,652 5,936,158 6,018,100 6,143,600 6,327,800 6,517.400 TOTAL PUBLIC WORKS TOTAL GENERAL FUND OPERATING EXP 39.396,024 40,793,509 42,494,965 43,956,222 46.200,697 48,032,525 TRANSFERS OUT 1,433,094 1,377,000 1,377,000 1,377,000 1,377,000 1,377,000 GENERAL FUND REIMBURSEMENTS 4,331,387 4,383,836 4,418,789) 4,521,162 (4,626,356) (4,734,503 NET GENERAL FUND EXPENDITURES 36,497,731 37,786,673 39,453,176 40,812,060 42,951,341 44-675,022 ...tt 206 City of La Quints Personnel Allocation Five Year Forecast Current Five Year Estimate 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 GENERAL GOVERNMENT: LEGISLATIVE CITY MANAGER'S OFFICE 2.00 2.00 2.00 2.00 2.00 2.00 DEVELOPMENT SERVICES 5.50 5.50 5.50 5.50 5.50 5.50 MANAGEMENT SERVICES 4.50 4.50 4.50 4.50 4.50 4.50 12.00 12.00 12.00 12.00 12.00 12.00 TOTAL GENERAL GOVERNMENT CITY CLERK &00 5.00 5.00 5.00 5.00 5.00 COMMUNITY SERVICES COMMUNITY SERVICE- ADMIN 5.00 5.00 5.00 5.00 5.00 5.00 SENIOR CENTER 3.00 3.00 3.00 3.00 3.00 3.00 PARKS & RECREATION PROGRAMS 1.00 1.00 1.00 1.00 1.00 1.00 PARK MAINTENANCE 1.15 1.15 1.15 1.15 1.15 1.15 SILVERROCK 0.60 0.60 0.60 0.60 0.60 0.60 MUSEUM 0.00 0.00 1 0.00 0.00 0.00 0.00 10.75 10.75 10.75 10.75 10.75 10.75 TOTAL COMMUNITY SERVICES FINANCE: FISCAL SERVICES 7.00 7.00 7.00 7.00 7.00 7.00 INFORMATION TECHNOLOGY 1.00 1.00 1.00 1.00 1.00 1.00 CENTRAL SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 8.00 8.00 8.00 8.00 8.00 8.00 TOTAL FINANCE BUILDING & SAFETY: BUILDING&SAFETY - ADMIN 2.00 2.00 2.00 2.00 2.00 2.00 CODE COMPLIANCE 8.50 8.50 8.50 8.50 8.50 8.50 ANIMAL CONTROL 3.00 3.00 3.00 3.00 3.00 3.00 BUILDING 4.50 4.50 4.50 4.50 4.50 4.50 EMERGENCY SERVICES 1.00 1.00 1.00 1.00 1.00 1.00 CIVIC CENTER BUILDING-OPER 2.00 2.00 1 2.00 2.00 1 2.00 2.00 21.00 21.00 21.00 21.00 21.00 21.00 TOTAL BUILDING & SAFETY PLANNING: ADMINISTRATION 4.00 4.00 4.00 4.00 4.00 4.00 PLANNING 4.00 4.00 4.00 4.00 4.00 4.00 8.00 8.00 8.00 8.00 8.00 8.00 TOTAL COMMUNITY DEVELOPMENT PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 3.00 3.00 3.00 3.00 3.00 3.00 DEVELOPMENT SERVICES 4.00 4.00 4.00 4.00 4.00 4.00 ENGINEERING SERVICES 5.50 5.50 5.50 5.50 5.50 5.50 MAINT/OPERATIONS- STREETS 10.75 10.75 10.75 10.75 10.75 10.75 MAINT/OPERATIONS- LIGHTING 1.00 1.00 1.00 1.00 1.00 1.00 24.25 24.25 24.25 24.25 24.25 24.25 TOTAL PUBLIC WORKS TOTAL -CITY PERSONNEL 89.00 89.00 89.00 89.00 89.00 89.00 POLICE 55.00 55.00 57.00 57.00 59.00 59.60 FIRE 25.00 25.00 25.00 25.00 25.00 25.00 80.00 80.00 82.00 82.00 84.00 84.00 TOTAL -CONTRACTPERSONNEL GRAND TOTAL 169.00 1 169.00 1 171.00 171.00 1 173.00 1 173.00 GRAND TOTALIWITHOUT ANNEXATION 169.00 1 169.00 1 171.00 171.00 1 173.00 1 173.00 207 City of La Quinta Five Year Resource Allocation Assumptions Assumptions Revenues 2013-14 2014-15 2015-16 2016-17 2017-18 Property Tax 0.00% 0.00% 2.50% 2.50% 2.50% No Low Property Tax Distribution 0.00% 0.00% 2.50% 2.50% 2.50% Property Tax - Statutory Payment 0.00% 0.00% 2.50% 2.50% 2.50% Non -RDA Property tax 13.33% 19.57% 0.20% 0.00% 0.00% Sales Tax 0.00% 0.00% 2.50% 2.50% 2.50% Sales Tax Reimbursement 0.00% 0.00% 2.50% 2.50% 2.50% Document Transfer Tax 0.00% 0.00% 2.50% 2.50% 2.50% Transient Occupancy Tax 0.00% 0.00% 2.50% 2.50% 2.50% Franchise Tax 0.00% 0.00% 2.50% 2.50% 2.50% License and Permits 0.00% 0.00% 2.50% 2.50% 2.50% Public Works fees 0.00% 0.00% 2.50% 2.50% 2.50% Motor Vehicle In -Lieu 0.00% 0.00% 2.50% 2.50% 2.50% County Fire Service Credit 0.00% 0.00% 2.50% 2.50% 2.50% Expenditures 2013-14 2014-15 2015-16 2016-17 2017-18 Salaries 0.00% 0.00% 0.00% 3.00% 3.00% Benefits 2.00% 2.00% 3.00% 3.00% 3.00% Services and Supplies 2.00% 2.00% 3.00% 3.00%1 3.00% Police costs 5.00% 5.00% 5.00% 5.00% 5.00% Fire costs 5.00% 5.00% 5.00% 5.00% 5.00% Gas Tax Fund 0.00% 0.00% 2.50% 2.50% 2.50% ,Lighting & Landscaping 0.00%1 0.00%1 2.50%1 2.50% 2.50% ME T-itf 4 4 a" COUNCIL/SA MEETING DATE: February 21, 2012 ITEM TITLE: Discussion of City Council Goals for Fiscal Years 201 1 /2012 and 2012/2013 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: _ STUDY SESSION: PUBLIC HEARING: Review City Council goals for Fiscal Year 201 1 /2012 and discuss new goals for Fiscal Year 2012/2013. FISCAL IMPLICATIONS: No direct fiscal implications will result from this item. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The strategic planning process begins with the Mid -year Budget Review which is provided concurrently on this agenda with the Annual Financial Management Review and the City Council goals. The City Council goals are integral part of the strategic planning process in that the selected goals will be used by staff to develop programs and identify cost projections as part of the resource allocation plan, economic development plan, marketing plan, capital improvement plan, and the annual operating budget process. This discussion is intended to provide the City Council an opportunity to identify priority goals for Fiscal Year 2012/2013 as a precursor to this year's budget process. Included in this staff report are the Fiscal Year 201 1 /2012 City Council goals approved by Council on March 15, 2011 (Attachment 1). of 209 Staff has prepared Fiscal Year 2012/2013 DRAFT City Council goals to facilitate City Council discussion (Attachment 2). Based on the direction by City Council, staff will return with a revised list of Council goals for Fiscal Year 2012/2013 on March 20, 2012. Respectfully submitted, Management Analyst Approved for submission by: Mark Weiss, Interim City Manager Attachments: 1. Fiscal Year 201 1 /2012 City Council Goals 2. Draft Fiscal Year 2012/2013 City Council Goals If 210 i, v r N O N LL O U) m rn c a O Y w O C O C W C cr O 0) E E (Do� C Q w Q O 3 Y :.� C a7 a) N i Q U J J O L a) L a) d O L ` 3 N L 7 C O) 07 C C 07 C ) O) m C C m ,C C ) ,C C ) C C 3 C 0 3 N Ono O 7 Co O 7 Co 0 3 N U"OL U'OL U'OL U'OL U'OL C d E t� m C Moa v a E d E a °c0fo c A da W y L Y C � N 0 N y a7 N U C o < U E a) O _ f0 U L O. O m j(a 0 V Oi N O x N a)0 C a) = > ai O E a> C 3 m � C O � L N O) Q Y •7 O C O. E N 3 ,0 a C7 0 O 7 Q- -Y00 L fL00 N E 0 7 "O d c a7 N m m O N O C O_1 '� 0 E C Y Y U L -30 C Y m Q() 0_ O O L N C N Y cc aU) coU N O •E f0 > C O- v O 2 v U 2 E w .0 U 'v YN co a CD LL Cc •� 211 Attachment 2 DRAFT —For Discussion Purposes FISCAL YEAR 2012-13 GOALS cQ Maintain a fiscally sound and sustainable city government. o Develop revenue sources (fees, grants, economic development, and enforcement) o Identify cost reduction options within each department o Act as "Successor Agency to the La Quinta Redevelopment Agency" to Facilitate Closing of the La Quinta Redevelopment Agency; facilitate meetings and provide staffing for Oversight Board; prepare Recognized Obligation Payment Schedules and Administrative Budgets for Oversight Board approval every 6 months (July -Dec 2012 and Jan -June 2013); and manage required transactions and activities as directed by the Oversight Board cQ Provide effective and sustainable public safety. o Ensure that there are appropriate staff levels for police and fire and review the deployment of staff. o Facilitate efforts towards crime prevention education on a larger scale. o Enhance participation and recruitment of police volunteers o Pursue youth education at local schools with the focus being to create and maintain positive relationships between law enforcement and youth o Update police website to include zone policing officers, areas of responsibility, and means of contact. o Maintain Effective Fire and Public Safety Response capabilities o Evaluate needs for additional Fire Stations and / or staffing o Maintain an effective and proactive Life Safety Inspection program o Maintain the capability for Fire Department staff to perform reviews relevant to Fire Codes/Ordinances o Maintain fiscal ability to fund Life Safety Inspection programs (A Foster economic development. o Update the La Quinta General Plan and Zoning Code Element to include key policies that promote and encourage economic development consistent with the City's Economic Development Plan. o Work closely with ownership of the La Quinta Resort hotels to explore opportunities for the Resort to remain competitive at a local, regional, national and even international level while also retaining its highly regarded reputation. o Solicit tenants for vacant "anchor tenants" spaces (i.e. Circuit City and Sam's Club buildings). o Study Industry Trends to Sustain a Strong Position in the Market: Complete Trends Study efforts (finish interviews, summary report); Incorporate findings into Economic Development Plan; Prepare implementation strategy for areas of opportunity; 11 212 o Encourage Tourism and "Shop Local" to Increase Tax Revenues; market La Quinta as a premier tourist destination; sell La Quinta locally and throughout Coachella Valley; use both traditional advertising and social media; promote and support local events o Support Business Retention and Attraction for a Healthy Local Economy; work with brokers/property owners to fill vacant "anchor tenants" spaces; personally visit new and existing La Quinta businesses; and provide joint marketing opportunities and advertising support o Develop SilverRock Resort (SRR) as an Economic Development Project; revive SilverRock; and resume efforts to solicit hotel/hospitality development cs Improve the quality of life in our community for the benefit of all residents and visitors. o Integrate Healthy Community goals into the General Plan and continue to maintain a vibrant active City with well -maintained parks, trails and open space. o Integrate the Green and Sustainable La Quinta Program into the General Plan by creating and maintaining a healthier and more sustainable community in which to live, work, and play. o Enhance active living opportunities in La Quinta. o Continue to support large-scale community events such as the Humana Challenge and La Quinta Arts Festival. o Provide affordable housing opportunities via the La Quinta Housing Authority (as "Housing Successor" to the La Quinta Redevelopment Agency). Activities will include managing Housing Authority -owned properties (Cove rental homes and Washington Street Apartments): monitor existing affordable housing throughout the City; facilitate development of the Coral Mountain project; and proceed with Washington Street rehabilitation should funds be available. o Facilitate the General Election cQ Manage effectively the City's infrastructure and facilities. o Update 5-year Pavement Management Plan (PMP) to identify streets requiring reconstruction and other rehabilitation measures. o Consider Americans with Disabilities (ADA) retrofits to existing City buildings and facilities based on the ADA transition Plan prepared in 2011. Future project funding will depend on Development Impact Fee, Gas Tax, and grant revenues. o Work with Coachella Valley Water District to determine options for repairing or relocating the canal currently running through SRR. L(Ll �LaI Z [ /^mot �J VrS. U ATTACHMENT E Revenue and Taxation Policy Committee Proposed November Ballot Measure January 2012 Staff: Lobbyist: Dan Carrigg (916) 658-8222 1. Initiative Measure 31-0068: The Government Performance and Accountability Act Text: http://ag.ca.gov/cros attachments/initiatives/pdfs/i1011 11- 0068 %28povernment oerformance%29.odf Analysis by Legislative Analyst's Office: htto://www.lao.ca.gov/ballot/2011/110721.aspx Summarv: This ballot measure has been referred to both the League's Revenue and Taxation and Administrative Services policy committees for review at their January meetings. The measure would alter both state and local budget practices and makes other changes affecting the state legislative and budget -adoption process. The provisions with the most direct impact on cities are listed in paragraphs 9, 10 and 11. The measure's sponsor is California Forward, a non-profit organization focused on improving California governance. The proposal is currently awaiting title and summary with the Attorney General. Given that California Forward is engaged in outreach to city officials on this measure, it is important the League adopt and communicate a position.to cities. Initiative Summary: 1) Voter Intent: The Act's stated purpose is to bolster results and accountability to taxpayers by improving the budget process for State and local governments and encouraging local governments to work together. One consistent theme is that State and local governments would be more efficient, effective and transparent through a budget process that examines progress toward program goals. The Act declares that "the shared purpose of State and local governments is to promote a prosperous economy, a quality environment and community equity." This purpose is advanced "by achieving at least the following goals: increasing employment, improving education, decreasing poverty, decreasing crime, and improving health." 2) Findings: The Act's findings about California government (both state and loca[)include: ' • government has lost the confidence of its citizens and is not meeting their needs;.: • government at all levels must be transparent, willing to listen and accountable for results; • government must have a shared vision of public purpose, must collaborate regionally, and must work together to provide public services effectively and efficiently; and • a primary purpose of public budgets is to link dollars to goals and communicate progress toward goals. 3) State Budget Requirements: Changes in the State budget and legislative process comprise the majority of the Act. Most importantly, the Act: (a) Requires a biennial (two-year) performance -based State budget consistent with the new purposes and goals outlined above in paragraph 1 and containing the following seven elements: i. Estimate of total resources available for expenditures for the budget and succeeding fiscal year; 11 214 ii. Projection of anticipated expenditures and revenues for the three succeeding fiscal years; iii. "A statement of how the budget will Promote the purposes of achieving a prosperous economy, quality environment, and community equity, by working to achieve at least the following goals: increasing employment; improving education; decreasing poverty, decreasing crime; and improving health." iv. Performance standards and outcome measures to assess and report program progress; v. Outcome measures for each major expenditure and their relationship to the purposes and goals listed above in paragraph (III). vi. A statement of how the State will alien its expenditures with those of other government entities that implement State programs on its behalf to achieve the purposes and goals listed in paragraph (III). vii. A public report on progress and effectiveness in achieving the purposes and goals In paragraph (III) according to the prior year's outcome measures. (b) Requires the State to fully implement these budgeting changes by the 2015-16 fiscal year. 4) Legislative Oversight: Requires legislative oversight once every five years of the performance of State - funded programs whether implemented by the State or by local agencies. Performance standards will be set in statute and the budget. Oversight includes a review of local Community Strategic Actions Plans to: a) consider amending or repealing any locally -identified State obstacles, and b) assess whether the Action plans have improved delivery and effectiveness of services in all parts of the community. 5) Governor's Budget, 925 Million Threshold: Requires the Governor's budget to propose offsetting state program reductions or equivalent additional revenue for if the Governor's Budget' includes a proposal to either: (a) Reduce state tax revenues by more than $25 million in that fiscal year or succeeding fiscal year.2 (b) Establish a new state program or expand an existing state program, including a state mandated program, the effect of which would increase state costs by more than $25 million, in that fiscal year or succeeding fiscal year. Numerous exemptions are provided. The following exemptions are not counted as expanding the scope of an existing State program: • Restoring funding that was reduced in any fiscal year after 2008-09 to balance the budget; • Increases in funding to fund existing responsibilities, Including increases in cost of living or workload and any increase authorized by a memorandum of understanding (MOU) approved by the Legislature; • Growth in State funding as required by federal law or a law in effect as ofthe Act's effective date; • Funding to cover one-time expenditures; and • Funding to repay the costs of state mandates related to local government employees. • Also exempted from the definition of "state costs" are payments of principal and/or interest on a (existing or new) State general obligation bond. ' This provision applies to proposals included in the Governor's budget. It is not clear what application, if any, this limitation would have to the final budget bill approved by the Legislature and sent to the Governor. ' None of the exemptions which apply to proposals to expand spending apply to a proposal to reduce revenues. 12 215 • Additional revenue" is defined to include, but is not limited to, revenue resulting from specific changes to federal or State law that the State agency responsible for collecting the revenue has quantified and determined to be a "sustained increase". 6) Unclear Effect on "Rainy Day" Reserve Fund (ACA 4): The definitions listed above also apply to a provision included in both this measure and ACA 4, the "Rainy Day" state reserve fund constitutional amendment placed on the ballot as part of the 2009 budget agreement. Should this measure pass, it would require Legislative Counsel to rewrite ACA 4 to harmonize with this Act. ACA 4 requires up to 39E annually in General Fund revenues, and revenues exceeding a 20-year state revenue trend to be allocated to fund a reserve account. This year, the Legislature —with a majority vote — passed a statute that moved ACA 4 from the June 2011 to the November 2014 ballot. 3 7) Changes to a Governor's Ability to Address a Fiscal Emergency: This measure makes several changes enacted by Proposition 58, approved at the March, 2004, statewide ballot. Prop. 58 established a process whereby the Governor could declare a fiscal emergency as a result of a substantial decline in revenues or increase in expenditures in a previously approved state budget. In such an event, the Governor is authorized to issue a proclamation declaring a fiscal emergency, call the Legislature into special session, and provide the Legislature with proposed legislation to address the emergency. If the Legislature fails to pass and send a bill or bills to address the fiscal emergency within 45 days, the Legislature may not act on any other bill or adjourn for a joint recess until those bills have been passed and sent to the governor. Requires a bill addressing the fiscal emergency to contain a statement to that effect. This measure changes that process in the following way: • Authorizes the Legislature to present a bill or bills to the Governor in response to the governor's proclamation declaring a fiscal emergency. States that such a bill shall mean "conclusively" that the bill addresses the fiscal emergency. • Requires a bill sent to the Legislature by the Governor within 45 days containing a statement that the bill is addressing a fiscal emergency to take immediate effect. (This allows urgency measures to be adopted with a majority vote ratherthan two-thirds) • States that if the Legislature fails to act within 45 days, the Governor can issue an executive order reducing or eliminating any General Fund appropriation for that fiscal year not prohibited by federal law or the state Constitution. • Provides the ability of the Legislature to override an executive order with a two-thirds vote." 3 Establishing a state "Rainy Day" reserve fund was important to Republican legislators who negotiated the 2009 budget agreement. Legislative Democrats moved that measure to the November 2014 ballot, SB 202 (Hancock), over Republican opposition. It is unclear how a provision that amends ACA 4, and requires Legislative Counsel to rewrite it, will be viewed by Republican legislators. Having Legislative Counsel, rather than the Legislature, rewrite the terms of a ballot measure that has been previously approved to be placed on the ballot may raise disputes about delegating policy issues to that office. 4 This proposal enhances legislative over executive power. In the waning years of the Schwarzenegger Administration, legal battles emerged over the Governor's authority to impose furloughs on state employees. After declaring a fiscal emergency and proposing various budget cuts to the Legislature, the Governor was dissatisfied with the level of legislative response and sought to make cuts through executive order. Ultimately, those decisions were upheld by the courts. Professional Engineers in California Government v Schwarzeneager. 50 Cal. 4th 989. The changes in this Act provide more authority to the Legislature in these situations by allowing urgency measures to be approved with a majority vote and stating that legislation shall mean "conclusively' that the bill addresses the fiscal emergency. 13 - it 216 8) New Three -Day Print Rule: Prohibits the legislature from acting on bills and the budget -other than bills in a special session addressing a natural disaster or terrorist attack —unless the measures with amendments have been in print and available to the public for at least three days. 9) New Local Government Budgeting Requirements: Beginning with budget year 2014-15, will require local government budgets to include all the following: • A statement of how the budget will promote, "as applicable to a local government entity's functions, roleand locally -determined priorities a prosperous economy, quality environment, and community equity, by working to achieve at least the followinggoals: increasing employment improving education, decreasing poverty, decreasing crime; and improving health, and other community priorities." • A description of outcome measurements to assess progress toward the local government's goals and community priorities,s • A statement of the outcome measurement for each major expenditure and its relationship to the overall goals established by the local government entity; • A statement of how the local government will all nits expenditures and investments of public resources to achieve the established goals; and • A public report on progress in achieving goals and an evaluation of the effectiveness in achieving the outcomes according to the measurements set in the prior year's budget. Each local government must also develop and implement an open and transparent process to encourage public participation in developing its budget, including identifying community priorities. 10) Community Strategic Action Plans. Provides incentive funds for the creation of Community Strategic Action Plans by counties as follows: (a) Dedicates 0.035% of the State sales and use tax (approximately $180 million) annually to create the Performance and Accountability Trust Fund to provide incentives for adopting Plans. These funds are represented a byproduct of "realignment savings." Beginning in FY 2014-15, each county that has adopted a Plan and submitted it to the Controller will receive a portion of funds based on the county's percentage of the total population for all of the eligible Plans. If the State reduces the sales and use tax bases and the Fund receives less revenue than in FY 2013-14, the difference shall be provided by the General Fund.6 (b) Authorizes a county board of supervisors to develop a Community Strategic Action Plan ("Plan") to deliver public services more effectively and efficiently. Requires other local governments in the county with services in the Plan's anticipated scope to be invited to participate. Local governments may also petition the county to be included in the planning process, to initiate or amend a Plan. The Plan is to be drafted through an open and transparent process that encourages participation. Intent language at the beginning of the measure declares that it is the 6 While local governments can exercise discretion in deciding which of the listed purposes and goals apply to them, it is to be expected that there will be debate about what these terms mean and which ones apply to a city. It remains unclear what effect, if any, the intent language at the beginning of the measure when declaring a "shared purpose" of state and local government will be. It also is unclear how the Legislature will apply these terms to the state budget. . 6 The way this measure is drafted it appears that all of the funds will be allocated to those counties which elect to adopt a Plan. If that is the case, then there will likely be pressure on counties to adopt a Plan or see their "share" of these funds distributed to other counties. Since the language allocating the funding to counties is statutory rather than an amendment to the Constitution, the legislature could clarify this area of law with a statute requiring a two-thirds vote. 14 217 purpose of these Plans "for advancing community priorities that they (local agencies) cannot achieve by themselves." (c) Requires the Plan to include outcomes, measurements, reporting methods and statements that: • outline how it will achieve the stated purposes and goals;' • describe services to be delivered and the roles and responsibilities of participating entities; • explain why those services will be delivered more effectively and efficiently under the Plan; • provide for resource allocation to support the Plan, including any funds received from the Performance and Accountability Trust Fund; • consider disparities within communities served; and • explain how the Plan is consistent with budgets adopted by participating entities.' • include a method for regularly reporting outcomes to the public and to the state. (d) Requires at least a majority of the entities "providing municipal services... to at least a majority of a county's residents" (counts both population within cities and unincorporated area residents), and one or more school districts serving at least a majority of the pupils in the county, must participate in the Plan. The Plan (and amendments) must be approved by a majority vote of the county and each participating local government and school district. The Plan shall not apply to any local government that does not approve it.' (e) Prohibits a school district from receiving funds under the Plan from the Performance and Accountability Trust Fund. Funds paid to a school district can be from any other source determined by the participating entities.10 (f) Authorizes counties, cities, and other local government entities, including school districts and community college districts that are parties to a Plan to enter into contracts to apportion their shares of ad valorem property taxes, provided the contract is approved by each entity's governing board by a two-thirds vote. (Cities and counties can already agree to share sales tax revenue with a two-thirds vote of their governing bodies.) (g) Authorizes entities that adopt Plans to be granted statutory, regulatory and funding flexibility for administering state financed Programs.11 as follows: ' The Plan must achieve the listed purposes and goals. Will the Legislature remain content to fund plans with diverging interpretations of what these purposes and goals mean or adopt uniform criteria? e This requirement to specify in a Plan how the budgets adopted by participating local agencies are consistent with the Plan could affect the discretion of an individual agency to adopt a budget that matches its community's priorities, .For instance, if a city supported an effort by its county Plan to spend its state incentive funds on health care, does that mean that the city must also spend its own funds on health care? 9 A regional approach to public safety funding under the "reduced crime" goal could be one possible focus of a Plan which matches a traditional interest of cities, and possibly schools, and tracks with the state's realignment of corrections' responsibilities to counties. "A prosperous economy" and "increasing employment" could be interpreted as a regional economic development effort. Much depends on how the state —which has significant other budget leverage over counties and schools —interprets the goal of this tool. 10 The initial allocation of incentive funds to counties and prohibiting schools from accessing those funds raises significant questions over where additional revenue would come from to support a Plan. Counties are likely to be underfunded from realignment. Schools have incurred significant cuts to their funding. Special districts and cities are the only other entities of local government these funds could come from. "This option appears to be limited to programs operated by counties and schools, but programs such as COPS could come under a "state -financed" definition. From a political standpoint, if there is consensus in the Legislature or administrative agency to allow a functionally equivalent interpretation it may be easier, and less legally risky, to clarify this by statute. 15 218 • Plan adoptees may integrate state or local funds to provide Plan services and advance Plan goals. • If parties to a Plan believe that a state law or regulation impedes Plan progress, they may propose provisions that are "functionally equivalent." They must describe the intended state objective, explain how the rule is an obstacle, and describe the proposed community rule and how it will improve outcomes. These "functionally equivalent" provisions are required to be submitted to the Legislature with the Plan; if within 60 days the Legislature takes no action to disapprove it, the provision is deemed operative and in compliance with the state statute. Regulatory agencies have 60 days to disapprove equivalent provisions or they are deemed in compliance. (Legislative or administrative review does not appear to be required if no alternatives to state laws and regulations are proposed in the Plan) Authorizes the state to contract with local governments participating in a Plan "to perform any function that the contracting parties determine can be more efficiently and effectively performed at the local level." (h) Requires Counties to evaluate the effectiveness of Plans at least once every four years. The evaluation must include public comments and is to be used to improve the Plan and by the public to assess government performance. Four years after the first allocation of funds, the Legislative Analyst will evaluate the extent to which adopted Plans have improved the efficiency and effectiveness of service delivery or reduced the demand for State -funded services. 11) State Incentives For Collaborative Regional Planning: A separate provision requires the state to consider and determine how it can support "through financial and regulatory incentives" local entities' efforts to address challenges and resolve problems that they have "voluntarily and collaboratively determined" are best addressed at a regional scale to advance a prosperous economy, quality environment, and community equity. The State is required to give priority for "state -administered" funds for infrastructure and human services, "as applicable", to local entities that have voluntarily developed a regional collaborative plan and are making progress toward its goals. 2 Fiscal Impact on Cities: Unknown but potentially significant fiscal impact; unknown costs, savings and revenues due to: 1) New processes required for budgeting increase local costs. 2) Revenue sharing of property taxes is permitted; unclear whether local agencies would participate and net impact to cities. 3) Local agencies that adopt approved Plans might receive budgetary benefits from regional'approaches to public safety, economic development or infrastructure. Representatives of the League's Fiscal Officers and City Manager's departments will be analyzing local budget impacts of this measure in greater depth in advance of the policy committee meetings. Their conclusions will be shared at those meetings. u This is a completely separate provision that is not connected to the adoption of a Plan. The enactment of this legislation could inspire legislation to further develop what this provision means. The "voluntary and collaborative" language may protect local agencies from attempts at state leverage. A clear constitutional priority is provided for "state -administered" funds for infrastructure and human services to support these regional efforts. It is unclear which funds these provisions will be interpreted to apply, but given the condition of the state budget, there are unlikely to be any new funds in the near future. Any reallocation of existing funds is bound to be controversial. 16 1 219 Existing League Policy There is some consistency between League policies and the Act's intentions; the League's 2012 Strategic Goals and specific League policies do encourage regional collaboration and support transparency and State government reforms. For example: The League's Revenue and Taxation policies also support some of the Act's proposed reforms of State legislative and budget processes, including a two-year spending plan, oversight hearings for program review, and an emphasis on efficiency and effectiveness. In the State -local government relationship the following League policies advocate for accountability, incentives -based approaches and regional collaboration: • "Inherent in these recommendations is the underlying principle that meaningful fiscal reform should allow each level of government to adequately finance its services responsibilities, with each being accountable to taxpayers for its own programs." • State policies should "offer incentives to reward cities achieving program goals rather than withhold or reduce revenues to accomplish targets." • "In cases where regional issues, programs and services are identified, multi -jurisdictional revenues should then be identified and implemented." At the 2011, Annual Conference the League membership supported a resolution calling for improved legislative transparency. The League's adopted Smart Growth Principles include support for coordinated planning: "Coordinate planning with neighboring cities, counties, and other governmental entities so that there are agreed -upon regional strategies and policies for dealing with regional impacts of growth..." They also encourage full community participation to "foster an open and inclusive community dialogue and promote alliances and partnerships to meet community needs." Finally, the League's policies on Open Meeting Law states: "The League supports legislation that recognizes the need to conduct the public's business in public." While some League policies conceptually support the direction of several of this Act's proposals, the details and language of this proposal does matter. The Act's intent sections acknowledge in that "many governmental services are best provided at the local level," yet the question remains whether or not that principle is sufficiently embedded in the structure, language and direction of this measure. For example, the language that speaks to anew joint purpose for state and local government and various goals raises questions about the Act's conformance with the League's mission to "expand and protect local control." Background on CaBfornia Forward: California Forward describes itself as "a nonpartisan, nonprofit organization working to bring government closer to the people." California Forward was launched by five foundations to propose changes to the way California government operates. Its Leadership Council includes former State policymakers and representatives of business, labor and academia," selects and guides the organization's projects. 13 Thomas V. MCKeman Co -Chair CEO ofthe Automoblle Cub of Southern California, Robert M. Hertzberg. Co -Chair. Chair & Founder afG24 innovations Robert L. Baigenorth. President of the State Building & Construction Trades Council of California, AFL-CIO, David Davenport Research Fellow at the Hoover Institution, Carl Guardino President and CEO of the Silicon Valley Leadership Group, R. William `Bill" Hauck Former President ofthe California Business Roundtable, Antonia Hemindez. President & CEO ofthe California Community Foundation, Fred Keeley. Farmer AssemblySpeoker pro Tempore Joanne Kozbere. Principalat Callfomia Stmtegies,LLr-StewartKwoh President &Executive Director ofthe Asian PONficAmedcan Legal Center ofSouthem California, Donna Lucas Former DeputyChiefofStoffforStrategic Planning&Initlativesfor GovemorAmold Schwerzenegger,, Sunne Wright McPeak - President & CEO ofthe California Emerging Technology Fund Bruce McPherson Former California Secretary of State, Eugene J. "Gene" Volland Former President & CEO ofAem Energy LLC Arturo Vargas. Executive Director, NALEO, Peter Weber. Executive Committee Chair ofthe California Partnership for the San Joaquin Valley, Lenny Mendonca. Director of the San Francisco office of McKinsey & Company, Cruz Revnoso. Former Associate Justice of the California Supreme Court & the Third District Court of Appeal, Constance L. "Connie" Rice. Former Co-Directar of the Los Angeles NAACP Legal Defense & Educational Fund 17 2(0 In order to understand its proposed solutions, it helps to see California Forward's view of the problem. California Forward believes that the State lacks a unified vision and strategy to achieve statewide goals in the biggest areas of General Fund spending —education, public safety and health and human services. While local governments provide most essential services, the State sets the rules for how funds are spent. With different agencies addressing small pieces of complex problems, it is hard to collaborate on mutual goals, share resources and reduce costs. Local leaders have trouble integrating and collaborating long term because of legislative mandates and budget volatility. Therefore, California Forward's solution is a fundamental reform of the relationship between State and local governments. in California Forward's model, the State should establish clear priorities for public programs; they propose five"priority outcomes" for State and local governments creased emp oymenF improved education ecreased povg ecreased crime an improve ealt�� Representatives from California Forward have engaged in various outreach efforts to local officials, including providing a briefing to the League board on their policy paper that proposes restructuring State and local government relationships and responsibilities, Smart Government: Making California Work Again, in May, 2011. Several weeks before this measure was filed, the organization began to share drafts on a confidential basis with League staff for comment. While making it clear to their representatives that city officials would need to be consulted on any final position on this measure, League staff suggested numerous amendments to the rov"ions directly affecting local governments in an attempt to reduce anticipated concerns from city officials. fand oCalifornia Forward's credit, many of those suggested amendments were taken directly or in modified form,utother suggested changes were not. City officials now have a chance to review this measure in its final form make a recommendation on the League's position. Comments: 1. City officials, like many other individuals and organizations, want to improve the operation of their state legislature and support transparent and accountable government at all levels. That said, the details of any state Constitutional change must be carefully reviewed and considered. This measure proposes many changes that California Forward believes will collectively result in an improved Legislature, make local government budgeting more focused and transparent, and encourage various elements of government to work better together. Do city officials agree the changes in this measure will result in improved governance at the state and local levels? 2. The most direct impact on cities in this measure is the requirement to adopt performance -based budgeting. There are costs associated with these activities. Do city officials agree that performance - based budgeting, as set forth in this measure, would improve the transparency, accountability, and focus of local budgeting and thus worth the costs? 3. The Acts intent language declares that "the shared purpose of State and local governments is to promote a prosperous economy, a quality environment and community equity." This purpose is advanced "by achieving at least the following goals: increasing employment, improving education, decreasing poverty, decreasing crime, and improving health." This language would be applied to the state budget. Local governments (cities, counties, schools and special districts) would have to consider these same goals when adopting their budgets. These terms are undefined in the measure. Do city officials agree that there is a shared purpose between the goals of state government and that of city government? If so, do the above listed purposes and goals match that of city officials? 16 r 221 4. Community Strategic Action Plans, in concept, seem to offer an opportunity for regional collaboration. Yet there are many requirements in the measure that city officials will have to weigh. a. The available state incentive funds are provided to counties that adopt a Plan. Counties will likely need additional funds to support realignment and be eager to adopt plans. One of the factors to be reviewed by the Legislative Analyst is the extent to which these plans reduce demand for state -funded services. b. School districts representing a majority of pupils in the county musf agree to the Plan, but schools are prohibited bythe measure from receiving the funds provided to counties. c. The adopted plans must state how they will "achieve" the purposes andgoals listed above. A Plan must include an allocation of resources, including the state incentive funds provided to counties, and explain how it is consistent with the budgets adopted by the participating governmental entities. d. At least a majority of local government entities providing "municipal services" must also agree to the plan. D portunities for collaboration with counties and schools despite the numerous ons and requirements? S. This measure p oses numerous changes to the state legislative and budget process. Some, such as a three-day print rule, are clearly supportable based upon existing League policy. In concept, proposals for a two-year budget and requiring more legislative oversight are supportable as well. Given the many exceptions, it remains to be seen whether the $2S million threshold in this measure alters state spending practices. Also debatable is the effect of the enhanced authority of the Legislature versus the Governor in responding to a declared fiscal crisis. 6. The most fundamental questions, however, with this measure revolve around the new purposes and goals for the state budget. The terms "prosperous economy, a quality environment and community equity" are not defined, widely understood or reflect a clear popular consensus. For instance, many would debate the term "prosperous economy" and whether state government should have a significant role. What does "community equity" mean? How is it to be applied? What do goals like "increasing employment improving education, decreasing poverty, decreasing crime, and improving health" mean? Should this measure pass, the Legislature will define these terms. For cities, that value their local autonomy, how these provisions will be ultimately interpreted, applied or potentially enforced remains the critical question. Staff Recommendation: Discussion. The challenge with taking a position on a Constitutional Amendment. N �� (`is that no amendments are possibleiThere are provisions in this measure for city officials to ike; ti— here are provisions to be concerne a out. The question for city officials is whether or not this measure, on balance, merits support? Support/Opposition (as of 12-19-11) UNKNOWN 19 222 Reports/ Informational Items: 13 Report to La Quinta City Council Palm Springs International Airport Commission Meeting January 18, 2012 General: The agenda was light, due to the end of the year/Holiday period Our maintenance facilities are showing increased capabilities; recently obtaining maintenance business for large, international aircraft: i.e., a 767 from Dubai. The recently approved additional ramp space in the maintenance area should be a plus for us. AOPA (Aircraft Owners and Pilot's Assn.) not only confirmed their convention in Palm Springs for 2012, but they confirmed their return in 2014. This convention attracts more than 12,000 visitors and uses about 8,000 room nights at local hotels. Passenger Activity: Total available seats were down 3%, but December was a near record for passenger activity; up 19% from a year ago. This shows that we are fairly well matched, with capacity and passengers nearly equal. 4`h quarter activity says that we are experiencing steady growth and resiliency. New Pay Phone Advertising Program: Although pay phone usage is diminishing, the airport needs to continue providing this function. Our equipment is over 10 years old, and provides little revenue opportunity. The technology employed allows for no advertising income, yet requires substantial maintenance. Furthermore, parts are becoming increasingly difficult to find. Corey Airport Services is proposing to replace all of the existing phones with the latest technology LCD digital phones. These phones allow for high definition video advertising, providing the potential for increased revenue. The phones will be installed and maintained at Corey's cost, and, at the end of the 3-year agreement, they become the property of the Airport. The Commission approved this agreement. Submitted: Robert G. Teal, Commissioner Palm Springs International Airport of 2;3 REPORTSANFORMATIONAL ITEM: ` MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA November 8, 2011 CALL TO ORDER 7:00 p.m. A. A regular meeting of the La Quinta Planning Commission was called to order at 7:00 p.m. by Chairman Alderson. B. PRESENT: Commissioners Barrows, Weber, Wright, and Chairman Alderson. ABSENT: Commissioner Wilkinson STAFF PRESENT: Planning Director Les Johnson, Planning Manager David Sawyer, Principal Engineer Ed Wimmer, Principal Planner Andy Mogensen, and Executive Secretary Carolyn Walker. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: None IV. CONSENT CALENDAR: There being no comments, or suggestions, it was moved and seconded by Commissioners Wright/Barrows to approve the minutes of October 11, 2011 as submitted. Unanimously approved. 224 Planning Commission Minutes November 8, 2011 V. PUBLIC HEARINGS: A. Conditional Use Permit 2011-133; a request by Joe Moore Construction, Inc. DBA Windsun Energy Systems for consideration of a Conditional Use Permit to allow for the construction of a 30-foot tall, 1 K Off -Grid demonstration vertical axis wind turbine, to be located at 81-600 Avenue 58 (Imperial Irrigation District's La Quinta Office).) Chairman Alderson pointed out the memo included in the Commission packet and noted the applicant had requested withdrawal of the application. No further action was needed. B. Development Agreement 2011-022, and Right -Of -Way Vacation 2008-042; a request by Dr. Kathryn Carlson, Village Park Animal Hospital for consideration of a Development Agreement for parking management and a Report of Finding Under California Government Code Section 65402 that a proposed Right -of -Way Vacation of a ±535 square foot portion of Eisenhower Drive is consistent with the General Plan for an 8,752 square foot veterinary office to be located at 51-230 Eisenhower Drive (northeast corner of Avenida Montezuma and Eisenhower Drive). Planning Director Johnson noted there was no public in attendance and instead of a full staff report, gave a brief summary. The full staff report is on file in the Planning Department. Commissioner Wright asked staff for the amount of the in -lieu parking fee. Planning Director Johnson responded the fee for the development agreement was approximately $15,800. He then gave a brief explanation of how that figure was calculated. Commissioner Wright asked if these funds could be used for parking structures. Planning Director Johnson said that was correct and explained that the funds being collected were to be used for parking improvements within the Village boundaries. -2- 225 Planning Commission Minutes November 8, 2011 Chairman Alderson asked if there was an in -lieu fee threshold allowed before the City was required to build a municipal parking lot. Planning Director Johnson responded by commenting on a recent parking analysis done on the Village. The study showed there was a tremendous amount of parking currently available; even though those parking spaces might not be in the most convenient locations. There were still a significant number in existence, both on- and off-street. He added that the study also took into consideration the potential for future improvements and a parking structure was at least generally analyzed and assessed with that analysis. He explained, further, that as development progresses the parking study would have to be re- visited and explained some of the possible solutions staff could consider. He said that with this particular site, and with the inclusion of future development around the park, staff did not see a significant parking concern in the near- or long-term. He then said the applicant had just arrived and suggested the Commission might want to consider hearing public comments. Commissioner Weber asked if the applicant had agreed to all the stated conditions. Chairman Alderson opened the public hearing portion of the meeting and asked if the applicant would like to respond. Dr. Kathryn Carlson, 80-900 Calle Conchita, introduced herself and said the only question she had was about the use of Palo Verde trees. She said Commissioner Barrows had previously mentioned something about the use of Palo Verde or other desert species, but that was not included in the final conditions; only the mention of the Palo Verde trees. She asked if she could work with staff to possibly use another desert species. Staff said they would be happy to work with the applicant and offered to provide a letter clarifying the issue of the use of desert species as well as Palo Verde trees. Commissioner Wright mentioned the possible use of acacia trees. -3- Planning Commission Minutes November 8, 2011 Chairman Alderson asked if there was any further public comment. There being none, Chairman Alderson closed the public hearing and opened the matter for Commission discussion. Commissioner Weber said it was nice there would be reciprocal use of the parking spaces, after 6:00 p.m. Planning Director Johnson said it was on a first -come, first -served basis and provided examples. Commissioner Wright asked Dr. Carlson if this was going to be a 24- hour veterinary clinic or if they were only going to maintain standard office hours. Chairman Alderson re -opened the public portion of the meeting to allow the applicant to address Commissioner Wright's question. Dr. Carlson responded that at present it would not be an emergency clinic but that might be a future possibility. Commissioner Wright stated he was concerned about the proximity of parking if there were going to be emergency clinic clients. Dr. Carlson explained that an emergency clinic was not as densely booked as an everyday clinic and the five stalls would be adequate. Commissioner Wright asked staff if this could be re -addressed if the use should change to include emergency service. Staff said yes and pointed out the additional parking available on both Avenidas Martinez and Montezuma as shown on the overhead exhibit. It was also noted that there was quite a bit of off -site parking in close proximity to the proposed site. Dr. Carlson said she did not desire to have a 24-hour emergency clinic of her own but, from a business perspective, someone else could approach her with a proposal to provide that service. She just wanted that option left open. ,t 227 Planning Commission Minutes November 8, 2011 There being no further questions or discussion, it was moved and seconded by Commissioners Barrows/Weber to adopt Resolution 2011-017 recommending approval of Development Agreement 2011- 022 as submitted in the staff report. AYES: Commissioners Barrows, Weber, Wright and Chairman Alderson. NOES: None. ABSENT: Commissioner Wilkinson. ABSTAIN: None. There being no further questions or discussion, it was moved and seconded by Commissioners Barrows/Weber to adopt Resolution 201 1-018 recommending approval of Right -Of -Way Vacation 2008- 042 as submitted in the staff report. AYES: Commissioners Barrows, Weber, Wright and Chairman Alderson. NOES: None. ABSENT: Commissioner Wilkinson. ABSTAIN: None. VI. BUSINESS ITEMS: None VII. CORRESPONDENCE AND WRITTEN MATERIAL: None Vill. COMMISSIONER ITEMS: A. Report on City Council Meetings of October 18, and November 1, 2011, given by Planning Director Johnson. . B. Commissioner Weber is scheduled to attend the November 15, 2011, City Council meeting. C. Commissioner Barrows asked about the current status of the Trails Feasibility Study. Staff provided the Commission with an update. D. Chairman Alderson commented on the CVRM (Coachella Valley Rescue Mission) Ribbon Cutting Event and thanked all those in the City and the community who participated. He commented on how supportive everyone has been on this project. IX: DIRECTOR ITEMS: A. Planning Director Johnson said with all the changing of the staff, the Planning Department was now responsible for preparing the Green and Sustainable Quarterly Council Reports. He stated the Commission would be receiving copies of those reports, in the future, and gave a brief rundown of what was included in the Report. to 22$ -5- Planning Commission Minutes November 8, 2011 X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Barrows/Wright to adjourn this regular meeting of the Planning Commission to the next meeting to be held on November 22, 2011. This meeting was adjourned at 7:30 p.m. on November 8, 2011. Respectfully submitted, Aqblz-) 0-4& Carolyn Walker, Executive Secretary City of La Quinta, California 9 229 REPORTSANFORMATIONAL ITEM: MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 10, 2012 CALL TO ORDER 7:02 p.m. A. A regular meeting of the La Quinta Planning Commission was called to order at 7:02 p.m. by Chairman Alderson. B. PRESENT: Commissioners Barrows, Wilkinson, Wright, and Chairman Alderson. ABSENT: Commissioner Weber STAFF PRESENT: Planning Director Les Johnson, City Attorney Kathy Jenson, Planning Manager David Sawyer, Principal Engineer Ed Wimmer, Associate Planner Jay Wuu, and Executive Secretary Carolyn Walker. I1. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: There being no comments, or suggestions, it was moved and seconded by Commissioners Wright/Barrows to approve the minutes of November 8, 2011 as submitted. AYES: Commissioners Barrows, Wilkinson, Wright, and Chairman Alderson. NOES: None. ABSENT: Commissioner Weber. ABSTAIN: None. V. PUBLIC HEARINGS: A. Environmental Assessment 2011-613, Conditional Use Permit 2011- 135, Tentative Parcel Map 36421, Site Development Permit 2011- n 230 Planning Commission Minutes January 10, 2012 920; a request by La Quinta Housing Authority and Redevelopment Agency for consideration of rehabilitation and development plans for the Washington Street Apartments located at the southeast corner of Washington Street and Hidden River Road. Associate Planner Jay Wuu presented the staff report, a copy of which is on file in the Planning Department. He gave an abbreviated report and then deferred to the representatives for the La Quinta Housing Authority and Redevelopment Agency to provide further explanation on the project. Chairman Alderson opened the public hearing portion of the meeting to allow the applicant's representatives to speak. Eric Nasland, with Studio B Architects, (architects for the project) located at 2258 First Avenue, San Diego California; along with Tilly Whitehead also of Studio B Architects introduced themselves and they gave an overview of the project; including going over each of the exhibits. Rob Parker with RGA Landscape Architects, 74020 Alessandro, Suite E, Palm Desert introduced himself and explained the overall landscape plan. Associate Planner Jay Wuu summarized their comments and staff's recommendations, as stated in the staff report. Chairman Alderson asked if there were any questions of staff. Commissioner Barrows asked about staff's concerns on the design of the perimeter wall. Staff said there was no real concern; they were presenting the information to see if the Commissioners had any comments. Commissioner Barrows asked: • for a more in-depth explanation of the operation of the thermal chimneys • about the placement of the windows and doors N 231 -2- Planning Commission Minutes January 10, 2012 Mr. Nasland provided an explanation of how the thermal chimneys and the ventilation system would work. General discussion then followed regarding window and door locations as well as how the air conditioning and louver systems operated. Information of other sites where these systems have been utilized was also mentioned and discussed. Commissioner Wright asked if the perimeter walls would be soundproofed on the Washington side of the complex. Mr. Nasland said they would be as soundproof as necessary to meet the City's noise requirements. Commissioner Wright expressed concerns about the entrance to the property, and the amount of traffic on Washington Street. He then asked if the type of trees proposed, along Washington Street, would allow a good line of sight. Mr. Parker responded they would. Commissioner Wilkinson asked how the chimneys would screen the air conditioning units on the existing apartments. Mr. Nasland explained the present roof -mounted equipment would be removed and a new split system would be utilized with only the condenser being roof -mounted. General discussion followed on: • the air conditioning, venting systems, and their maintenance • the louvered/ventilation systems and how they work • vibration/noise generated by the condensers Commissioner Wilkinson asked about exterior materials and specifications for the renovated portion of the project. Mr. Nasland explained what was currently on the buildings and what was planned for renovation. He referenced the staff report and exhibits. If 232 -3- Planning Commission Minutes January 10, 2012 General discussion followed on: • the layout of the units • proposed patio/porch areas • screening, privacy, and planting areas • insulation, R ratings, and sound walls/barriers • type of flooring; hard surfaces and carpet • materials, colors, and heat penetration Jon McMillan, RSG, 309 West Fourth Street, Santa Ana, CA, introduced himself and described the concrete flooring used at Vista Dunes and their experiences with them. He also talked about "destructive" investigation done on the Washington Street Apartments and the extent of the rehab needed on those apartments. General discussion followed on: • materials/elements proposed for the Washington Street wall • height of the existing retaining wall on Washington Street • sound -deadening properties of the wall • materials of the vertical columns (pilasters) • nearest bus stop • pedestrian gates, access and gate materials General discussion followed, regarding the laundry facilities, including: • water -heating facilities • ventilation • roof -mounted mechanical equipment General discussion followed, regarding the common area, including: • trelliswork proposed in the common areas • shade structure in the common area • windows in the common area building • elongated shade structure proposed for the pool Chairman Alderson had concerns about: • the metal sheeting and the heat generated by it • what was behind the metal wall is 233 Planning Commission Minutes January 10, 2012 • pedestrians passing near the perforated sheet metal • the morning sun's heat on the eastern side, large, glassed areas Mr.Nasland explained there was a garden behind the metal wall, and went on to say they had done a digital model of the building on this spot on the earth and were able to show what the patterns would do on that building, with that roof, and that overhang, at any hour of any time of the day in that exact position on the earth. However, when they ran the building information, most of it was shade from the earliest point of the morning on, because of the length of the overhang off of the eastern side. Chairman Alderson said there were references to solar on the roofs of some of the buildings and asked if the applicant would be using solar heat or generating electricity. Mr. Nasland explained they would hope to provide photovoltaic panels such as the ones at Vista Dunes. He added, the aerial showed them on the roofs, and the roof pitch facing south. He further explained they are planning for use of photovoltaic, solar panels, but it all depended on what the budget would allow. General discussion followed on the parking structure design, with or without solar panels. Commissioner Wilkinson asked about the benefits of the project to the City of La Quinta and the estimated project cost. He expressed concern with the estimated cost per unit. Discussion followed on the sewer and offsite improvements needed for the project as well as offsite improvements with an explanation being provided by Mr. Jon McMillan as to what was entailed. City Attorney Jenson clarified the Commissioners look at the design of the project and if they don't like the design, for whatever reason, their remedy is to vote against it but that the project cost was a matter for the City Council to consider. Commissioner Barrows asked about the fan providing airflow into the interior living spaces. 234 -5- Planning Commission Minutes January 10, 2012 Mr. Nasland explained how the fan operated. Commissioner Barrows said she was concerned about how dust will impact this because of the desert environment. She explained her own experiences and concerns about materials getting on the screens and the potential for something coming into the building interior. She also asked if the potential for solar, on this site, had been maximized. Mr. Nasland acknowledged the comments regarding potential dust impacts. He also responded they had enough room on the roofs and parking areas to cover the entire electric load of this site. Commissioner Barrows asked if it would be possible to generate additional power. Mr. Nasland said he would presume there would be more. He added the thermal chimneys do create a shading effect over some portions of the roofs which caused some limitations about where you can and can't put solar panels, but structurally they could be handled anywhere. Commissioner Barrows was concerned about the species of purple fountain grass noted on the plans. She commented that there is a species of fountain grass that is a real problem in terms of being invasive and hybridizing with the typical fountain grass. Mr. Parker responded there are some concerns about it hybridizing with the standard species, but he could not confirm whether the species noted was going to hybridize or cross -breed with the other ones. Commissioner Barrows added that, on projects in the past, one species of fountain grass would be specified and another would be planted. Mr. Parker said he had seen that happen, but it was more typical with contractors that were from outside of the area and not familiar with what the requirements were in the County of Riverside. 235 -6- Planning Commission Minutes January 10, 2012 Commissioner Barrows said she would personally be more comfortable with using another grass species. Mr. Parker said it was no problem changing it to a non-invasive species. Discussion followed on landscaping concerns, including: • the type of trees proposed (Tipu trees) and examples of other areas utilizing that species • the use of a proposed small water feature and concern for water and electric usage Chairman Alderson asked if there were any more questions of the applicant. There being none he asked if there was any public comment. Mr. Craig Bedard, 42-488 Byron Place, introduced himself and thanked the City for fixing up the neighborhood. He did, however, have several safety concerns and comments, which were: • The speed of the cars on Washington Street and the possibility of a deceleration lane being added • Addressing the problems with the intersection and the students from the nearby school trying to cross while cars are making a right-hand turn from Washington Street to Hidden River Road. • Consider either putting a crosswalk on the corner, or moving the crosswalk down on Hidden River closer to the entrance of their units • Some type of permanent barrier, on Washington Street to keep left turns happening from Hidden River, but also keep pedestrians from trying to cross Washington • A permanent median island there on Washington and Hidden River • Resurface Hidden River Road as the asphalt is in poor condition with big pot holes • Create a No -Parking Zone, or red curb, on Hidden River, in front the apartments. It is currently a problem when taking a right- hand turn from Washington Street 236 11VR Planning Commission Minutes January 10, 2012 Mr. Bedard provided further comments on the wall on Washington Street, saying the height was good and there was not only a concern with sound but also safety. He mentioned the possibility of someone coming off of Washington Street and hitting the wall as it had happened. He then commented on some of the tenants' concerns about students peering, and jumping, over the wall, so this height might be good. He further commented on the aesthetics of the project, that he was all for it, but would like the City to take into consideration his safety concerns. Chairman Alderson asked Mr. Bedard about the location of crosswalk he mentioned which would be east of Washington on Hidden River. Road. Mr. Bedard commented on the area to which he was referring. General discussion then followed regarding the crosswalk location. Chairman Alderson asked Principal Engineer, Ed Wimmer for comments. Principal Engineer Ed Wimmer wanted to make sure he had all of Mr. Bedard's points. He identified: 1) request for the deceleration lane on Washington 2) establish a permanent raised median on Washington at Hidden River 3) Hidden River be re -surfaced 4) a crosswalk be added across Hidden River; east of Washington at Hidden River. Mr. Bedard confirmed those items and handed Principal Engineer Wimmer a bullet point list of his concerns. Principal Engineer Wimmer said they would look at those concerns and provide a report on those items. General discussion followed on the possible addition of a deceleration lane and making left and U-turns in the area. 4 237 Planning Commission Minutes January 10, 2012 Mr. Bedard suggested there could be something in the middle of Hidden River Road to prevent someone from making a U-turn there since there is not much room for that type of maneuver. Commissioner Wright confirmed it was a problem intersection. Principal Engineer Wimmer suggested the City Traffic Engineer do analysis on each of these individual items since he did not have the information available at the meeting. He said all of these items would be forwarded to the City Traffic Engineer for analysis. Mr. Bedard said he would appreciate it. General discussion followed on line of sight issues, possible area for a deceleration lane and forwarding this additional information to the City Traffic Engineer to include in his study. Commissioner Barrows was concerned about the design of the sidewalk; taking into account the students and tenants utilizing that area. Planning Director Johnson explained how the sidewalk was designed; taking the pedestrian traffic into account. He included information on the fact that there was not enough room to make this a meandering sidewalk consistent with the City's standard design, but there would be pockets of planters included to pull the sidewalk away from the street in areas and provide a safer pedestrian environment. Discussion followed on sidewalk setbacks and legal non -conforming environments. Chairman Alderson asked if there was any further public comment. There being none, Chairman Alderson closed the public hearing and opened the matter for Commission discussion. Commissioner Wilkinson commented on turn lanes and road conditions; as well as line of sight conditions and the opportunity to continue these items in order to review the City Traffic Engineer's report. Isi Planning Commission Minutes January 10, 2012 Principal Engineer Wimmer confirmed he would make the Traffic Engineer's report available to the Commission as well as Mr. Bedard. General discussion followed on whether to make this a condition of approval versus continuing the items. Principal Engineer Wimmer commented that the City Traffic Engineer had previously reviewed the site plan, was familiar with Hidden River Road and Washington Street and had not raised any of these concerns during the project review process. Commissioner Wright reiterated his concerns about the line of sight coming out of Hidden River Road on to Washington Street; as well as his faith in the City Traffic Engineer coming up with a solution. Commissioner Barrows asked for clarification that this item had already been to Council and that the Planning Commission only need to make a determination on the design aspects, negative declaration, parcel map, etc. Planning Director Johnson clarified they were the final decision making body on the environmental determination, parcel map, the conditional use permit, and the site development permit application before them tonight. Their options were to approve, deny, or continue the matter. Commissioner Barrows said she was pleased with the project but had concerns that Mr. Bedard's issues be addressed, her landscaping suggestions be included and the new technology and issues of noise, water, dust and potential penetration on the thermal chimneys be addressed. Chairman Alderson spoke on the fact that the applicant had to match the existing project and work with those conditions. He supported the project with the qualifications of the other Commissioners and concerns regarding public and traffic safety. Commissioner Barrows asked if the City of La Quinta had the ability to condition a No U-Turn southbound on Washington Street; since that is within the boundaries of Palm Desert. 9 239 -10- Planning Commission Minutes January 10, 2012 Principal Engineer Wimmer said the entire roadway is not within the jurisdiction of La Quinta; and there would have to be liaison with the City of Palm Desert and the City of La Quinta Traffic Representatives. At this point, it was uncertain as to whether Palm Desert would be amenable to such a design change, and both cities would have to agree on the improvements. Commissioner Barrows asked if a recommendation be included that staff consult with the City of Palm Desert. Principal Engineer Wimmer said it could. Chairman Alderson reopened the public hearing to allow public comment. There being no further questions or discussion, it was moved and seconded by Commissioners Wilkinson/Wright to continue Environmental Assessment 2011-613, Conditional Use Permit 2011- 135, Tentative Parcel Map 36421, and Site Development Permit 2011-920 to February 14, 2012. AYES; Commissioners Barrows, Wilkinson, Wright and Chairman Alderson NOES; None ABSENT: Commissioner Weber ABSTAIN: None VI. BUSINESS ITEMS: None VII. CORRESPONDENCE AND WRITTEN MATERIAL: None Vill. COMMISSIONER ITEMS: A. Report on City Council Meeting of January 3, 2012. B. Commissioner Barrows is scheduled to attend the January 17, 2012, City Council meeting. IX: DIRECTOR ITEMS: None „ 240 -11- Planning Commission Minutes January 10, 2012 X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Wright/Barrows to adjourn this regular meeting of the Planning Commission to the next meeting to be held on January 24, 2012. This meeting was adjourned at 9:32 p.m. on January 10, 2012. Respectfully submitted, llyntalk?E�xecutive Secretary City of La Quinta, California 241 -12- REPORTS/INFORMATIONAL ITEM: 113 MINUTES ARCHITECTURAL & LANDSCAPING REVIEW COMMITTEE MEETING A special meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA December 14, 2011 3:03 p.m. CALL TO ORDER A. This regular meeting of the Architectural and Landscaping Review Committee was called to order at 3:03 p.m. by Planning Manager David Sawyer who led the Committee in the flag.salute. B. Committee Members Present: Kevin McCune and Ray Rooker Committee Member Absent: Richard Gray C. Staff present: Planning Manager David Sawyer, Associate Planner Jay Wuu, Economic Development/Housing Manager Deborah Powell, and Secretary Monika Radeva. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: None V. BUSINESS ITEMS: A. Environmental Assessment 2011-613, Conditional Use Permit 2011- 135 Tentative Tract Map 36421 and Site Development Permit 2011- 920 have been submitted by the City of La Quinta Housing Authority and Redevelopment Agency for consideration of Architectural, Site, and Landscaping Plans for Rehabilitation of Existing Apartments and Construction of Additional Units for the Washington Street Apartments project located at 42-800 Washington Street. 'Associate Planner Wuu presented the information contained in the staff report, a copy of which is on file in the Planning Department. N 242 Architectural and Landscaping Review Committee Minutes December 14, 2011 Planning Manager Sawyer briefly explained the project exhibits displayed for the Committee. Committee Member Rooker asked the applicant for additional explanation on the wall design, and the use of proposed materials and colors. Mr. Eric Nalund, FAIA, Principal with Studio E Architects, 2258 First Avenue, San Diego, CA, introduced himself and replied that the wall exhibits provided to the Committee with the staff report showed the currently existing wall of the adjacent project, Mediterra Apartments, and it was the applicant's intent to match materials and color scheme of what was existing. Mr. Nalund explained the design of the wall will also be enhanced with a few architectural elements such as metal fins, metal sheets cantilevered on the top of the wall and featuring cut outs in the metal which would spell out "Washington Street Apartments" as the sun would shine through them after a certain time during the day. Committee Member Rooker asked for an explanation of the proposed colors on the submitted materials board. Ms. Tilly Whitehead, architect with Studio E Architects, 2258 First Avenue, San Diego, CA, introduced herself and explained in detail where and how the proposed materials, textures, and color palette, including primary and accent colors, featured on the submitted materials board would be used. Committee Member McCune asked if the existing units on the project would remain. Associate Planner Wuu replied the units would remain; however, they would be completely rehabilitated. General discussion followed regarding the architectural and structural design of the existing units on the project site. Mr. Nalund gave a few examples of what architectural features would remain and how the design would be rehabilitated and enhanced. Mr. Jon McMillen with Rosenow Spevacek Group Inc., 309 West 4"' Street, Santa Ana, CA, introduced himself and explained the changes in the roof line that would be implemented, the relocation of the air conditioning units, and the replacement of the perimeter wood wall 2 243 Architectural and Landscaping Review Committee Minutes December 14, 2011 with concrete walls that would separate each outdoor space from the other, etc. Committee Member McCune said he was pleased with the proposed color palette as well as the split -faced wall. He asked how wide the sidewalk would be. Mr. Rob Parker, Principal with RGA Landscape Architects, Inc., 74020 Alessandro Drive, Suite # E, Palm Desert, CA, introduced himself and replied the sidewalk would be eight feet wide. Committee Member McCune asked if there would be any space to plant alongside the sidewalk. Mr. Parker said there were opportunities to plant trees on the north side Hidden River and on the south end of Washington Street where the wall jogged in. Committee Member McCune asked if there would be any space to place trees on the inside of the sidewalk. Mr. Parker replied the inside space between the sidewalk and the wall incorporates benches and flowers, as well as it serves as the utility corridor in certain sections. Committee Member McCune asked about the benches shown on the plan. Mr. McMillen explained those benches were located at the two pedestrian gates exiting the project, providing a place for the residents to take a short rest if needed. Committee Member McCune said he was pleased with the submitted plans and the architectural design of the project. He asked for clarification on the dimensions of the proposed amphitheater. Mr. Nalud gave him the dimensions of the inner and . outer circles and sitting area. Committee Member Rooker said he liked the color palette and the proposed design and architectural elements of the project. There being no further discussion, it was moved and seconded by Committee Members Rooker/McCune to adopt Minute Motion 2011- 006, recommending approval of Environmental Assessment 2011- 613, Conditional Use Permit 2011-135, Tentative Tract Map 36421, and Site Development Permit 2011-920, as submitted with staff's recommendations. AYES: Committee Members McCune and Rooker. NOES: None. ABSENT: Committee Member Gray. ABSTAIN: None. 3 244 Architectural and Landscaping Review Committee Minutes December 14, 2011 VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: Committee Member Rooker said he was pleased to be serving on the ALRC again. Planning Manager Sawyer welcomed Committee Member Rooker and thanked him for his interest in serving on the ALRC and willing to offer his professional expertise. Vill. PLANNING STAFF ITEMS: None IX. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Rooker/McCune to adjourn this meeting of the Architectural and Landscaping Review Committee to a Regular Meeting to be held on January 4, 2012. This meeting was adjourned at 3:31 p.m. on December 14, 2011. Respectfullysubmitted, AF MONIKA BADE Secretary 4 10 245 REPORTSANFORMATIONAL ITEM: MINUTES HISTORIC PRESERVATION COMMISSION MEETING A Regular meeting held in the Study Session Room at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA December 15, 2011 This meeting of the Historic Preservation Commission was called to order at 3:04 p.m. by Commissioner Wilbur. CALL TO ORDER A. Pledge of Allegiance B. Roll Call Present: Commissioners Maria Puente, Peggy Redmon, and Allan Wilbur Absent: None Staff Present: Planning Manager David Sawyer, Associate Planner Jay Wu, and Secretary Monika Radeva C. Election of Chair and Vice -Chair It was moved and seconded by Commissioners Puente/Wilbur to elect Commissioner Redmon as Chairperson. Unanimously Approved. It was moved and seconded by Commissioners Redmon/Wilbur to elect Commissioner Puente as Vice -Chair. Unanimously Approved. II. PUBLIC COMMENT: Mr. Ronald Fitzpatrick and Mr. Kevin Maevers introduced themselves and gave a brief summary of their education, qualifications, and professional experience. They expressed their interest in becoming active members of the Historic Preservation Commission and were looking forward to the upcoming scheduled interviews with the La Quinta City Council. 246 Historic Preservation Commission December 15, 2011 III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: It was moved and seconded by Commissioners Wilbur/Redmon to approve the minutes of June 16, 2011, as submitted. Unanimously Approved. V. BUSINESS ITEMS: A. Historical/Archaeological Resources Survey — Washington Street Apartments a request submitted by the La Quinta Housing Authority and Redevelopment Agency located at 42-800 Washington Street. Associate Planner Wuu presented the information contained in the staff report, a copy of which is on file in the Planning Department. Chairperson Redmon asked if the Washington Street Apartments project was a low-income housing development. Staff confirmed. Chairperson Redmon asked if the additional units proposed to be built would also be affordable housing units. Staff replied they would be affordable housing and would be made available either through qualifying programs through the City's Housing Authority or through the City's Redevelopment Agency which is currently in charge of the existing units on the site. Planning Manager Sawyer briefly explained the project exhibits displayed for the Commission. Discussion followed regarding the open -land, undeveloped portion of the project requiring a special route for an off -site sewer. Chairperson Redmon asked who owned the site and if it had already been approved. Staff replied the site was owned by the City of La Quinta and it was currently in review for approval. Commissioner Wilbur said CRM TECH, Inc. was a company with a lot of experience and the report didn't identify any potential problems with the site. 2 1 0 ()aI Historic Preservation Commission December 15, 2011 Vice -Chair Puente asked to clarify if the City's Redevelopment Agency was in fact the owner of the project site. Staff confirmed. Vice -Chair Puente asked who was providing funding for the project. Staff replied the project was being funded through the City's Redevelopment Agency. There being no further discussion, it was moved and seconded by Commissioners Wilbur/Puente to adopt Minute Motion 2011-003 approving the Historical/Archaeological Resources Survey for the Washington Street Apartments project, as submitted with staff's recommendations. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None. VII. COMMISSIONER ITEMS: None. Vill. PLANNING STAFF ITEMS: A. 2010 - 2011 CLG Annual Report Staff gave an overview of the 2010 - 2011 CLG Annual Report. Chairperson Redmon pointed out a few typographical corrections. Chairperson Redmon asked if the Historic Plaques Project should be included in the report. Staff replied that because the project was managed by the La Quinta Historical Society it should not be included in the report. The Commission expressed a consensus to accept the 2010 - 2011 CLG Annual Report as submitted. Commissioner Wilbur asked on the status of the Historic Tour Brochure project. Staff replied the project would be completed in conjunction with the City's thirtieth anniversary celebration in 2012. Commissioner Wilbur asked about the Historic Context Survey. Staff replied the project was underway and explained that first the two Historic Context Surveys' records would be consolidated into one and digitized, then the digitized data would be converted into a database which would be linked to a GIS mapping program. This would allow for the database 3 2 a B - Historic Preservation Commission December 15, 2011 to be searchable and a PDF copy of the document would also be available on the City's website. Staff briefly reminded the Commission that attendance in the Annual Historical Preservation Conference would not be covered by the City and that the Commissioners are encouraged to take advantage of any local opportunities to meet their CLG requirement. Staff would continue to notify them of such opportunities. IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Redmon/Wilbur to adjourn this Meeting of the Historic Preservation Commission to the next Meeting to be held on January 19, 2012. This meeting of the Historic Preservation Commission was adjourned on December 15, 2011, at 3:26 p.m. Unanimously Approved. Submitted by Monik Radev Secretary 249 10 REPORTS & INFORMATIONAL ITEMS: 2-0- COMMUNITY SERVICES COMMISSION MINUTES January 9, 2012 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. by Chairperson Fitzpatrick. Commissioner Engel led the Pledge of Allegiance. PRESENT: Commissioners Engel, Fitzpatrick, Lawrence, and Leidner ABSENT: Commissioner Blakeley STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf & Parks Manager; and Angela Guereque, Senior Secretary PUBLIC COMMENT - None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Leidner/Lawrence to confirm the agenda as submitted. Motion carried unanimously. PRESENTATIONS - None. APPROVAL OF MINUTES 1. Approval of December 12, 2011 Minutes Motion - It was moved by Commissioners Leidner/Engel to approve the minutes as submitted. Motion carried unanimously. CONSENT CALENDAR - None. BUSINESS SESSION 1. Consideration to Recommend the Design, Location, and Appropriation of Art in Public Places Funding for a 9/1 1 Memorial at the Civic Center Campus Director Hylton presented the staff report. Commissioner Leidner asked if lighting is included in the $40,000 estimate. Director Hylton stated that lighting is included in that estimate. ILI Community Services Commission Minutes January 9, 2012 _2_ Chairperson Fitzpatrick stated that the Campus is laid out with these spaces for similar kinds of commemorative facilities along the way so it would not be unusual for this type of art. Director Hylton stated that there are a number of public art pieces on the Campus, many.of which are acknowledging different kinds of groups in the community. The Campus was designed to have public art in that park and for it to be more of a passive facility. Chairperson Fitzpatrick asked if the Commission was to elect to use one of the pads for this installation would that impact the Arts Festival in a negative way. Director Hylton stated that the pads are spaces that are currently being used by the Arts Festival; however, the park was designed for Public Art to be shown year round. Staff would work with the Arts Festival to find a way to make it work. Commissioner Leidner asked Robert Radi what type of materials would be used in this project. Mr. Radi stated that the structure will include reinforced concrete with a 4" pipe inside for stability. It is made of mostly steel and cement. Commissioner Leidner asked what could be done to minimize the amount of maintenance that would be required due to graffiti. Manager Howlett stated there have been discussions of possible graffiti coating and high polishing of the stone so that it is less porous. Commissioner Engel asked if there would be a plaque that explains the significance of the memorial. Director Hylton stated that Andrew Davis is working on getting donations. There is a space adjacent to the pad where a stone could be engraved with a message and donor information. Commissioner Leidner asked if the Commission recommends the allocation of $33,000, will the additional revenue that comes in from fundraising efforts would go toward the $33,000. Director Hylton stated that staff would get something in writing from Mike and Andrew Davis that indicates that any additional funding raised would go toward this project to reduce the amount of money the City is contributing. Mike Davis stated that the fundraising will continue. Andrew has flyers out at many businesses and is going to try to do another fundraiser with the Elks Lodge in Indio. Commissioner Leidner asked what the anticipated time frame is once the project moves forward to City Council. Director Hylton stated the project is anticipated to be completed by July 2012. 14 251 Community Services Commission Minutes January 9, 2012 -3- Commissioner Lawrence asked if this is a requirement to be an Eagle Scout. Andrew Davis stated that scouts come up with their own ideas and forward it for approval. Commissioner Lawrence asked if there are other 9/11 Memorials in the desert. Mike Davis stated that this is the only piece of steel from Ground Zero to be placed in a memorial in the Coachella Valley. Commissioner Lawrence asked what the significance of the outside pieces are, that they look like an eternal flame. Robert Radi stated his vision was to use the steel to connect two points in time, the past and the future. Other people will see other symbolism, such as eternal flame, memorial to the towers, etc. It is an abstract structure and the beauty is in the eye of the beholder. Motion - It was moved by Commissioners Leidner/Lawrence to recommend the presented design including graffiti proof materials, location to be on the north side of the Campus, and appropriation of Art in Public Places Funding in an amount not to exceed $33,000 for a 9/11 Memorial at Civic Center Campus. Motion carried unanimously. 2. Consideration to Recommend the Modification of Names for the Nature Preserve and Trail to the "Fred Wolff Nature Preserve" and the "Bear Creek Trail" Manager Howlett presented the staff report. Commissioner Leidner asked if there are any financial implications as far as signage. Director Hylton stated the signage would not be changed out right away. The name changes would be used primarily in literature and communication. When maps start getting updated then the names will be changed. Motion - It was moved by Commissioners Engel/Leidner to recommend for approval the modification of names for the nature preserve and trail to the "Fred Wolff Nature Preserve" and the 'Bear Creek Trail." Motion carried unanimously. STUDY SESSION - None. DEPARTMENT REPORTS 1. Update on Department Report for December 2011 COMMISSIONER ITEMS 1. Report from Commissioners Regarding Meetings Attended. 2. Calendar of Monthly Events 252 Community Services Commission Minutes -4- January 9, 2012 PUBLIC HEARING — None OPEN DISCUSSION ADJOURNMENT It was moved by Commissioners Lawrence/Leidner to adjourn the Community Services Commission meeting at 6:10 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on February 13, 2012 commencing at 5:30 p.m. in the City of La Quinta Study Session Room, 78-495 Calle Tampico, La Quinta, CA 92253. mitte b Angel uere e Community Services TSeniecretary 253 FEBRUARY 21 MARCH 6 MARCH 8 -11 MARCH 17 MARCH 20 MARCH 24 APRIL 3 APRIL 17 MAY 1 MAY 5 MAY 15 MAY 28 DEPARTMENT REPORT: CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING CITY COUNCIL MEETING LA QUINTA ARTS FESTIVAL HOUSEHOLD HAZARDOUS WASTE EVENT CITY COUNCIL MEETING SOAP BOX DERBY CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING DOCUMENT SHRED DAY EVENT CITY COUNCIL MEETING MEMORIAL DAY - CITY HALL CLOSED u 254 March 2012 Monthly Planner 2 - 3- February April S M T W T F S S M T W T F S 1 2 3 4 1 2 3 4 5 6 7 ,. 5 6 7 8 9 10 11 8 9 10 11 12 13 14 12 13 14 15 16 17 18 15 16 17 18 19 20 21 19 20 21 22 23 24 25 22 23 24 25 26 27 28 26 27 28 29 29 30 4 5 6 7 8 9 10 10:00 AM Transp- 3:00 PM Car Counm Mae" 10:00 AM -ALRC 9:30 AM Animal Campus- Franklin Henderson 11:00AM CVCC-EVANS 6:00 PM IID Energy Cmle-Franklin 12:00 PM EnerAYl Environs EVANS LA QUINTA ARTS FESTIVAL 11 12 13 14 15 16 17 10:00 AM Pub. SNy- 7:00 PM Planning 4:00 PM Investment 3:00 PM Historic Preser- 9:00 AM CVA-Evans 9:00 AM -2:00 PM Household Hazardous Henderson Commission Advisory Board vetion Commission Waste Disposal Event 3:00 PM Mlns. Consversancy-Franklin 5:30 PM Community Smvkea Commission 6:00 PM League - Henderson LA UINTA ... 18 19 20 21 22 23 24 3:00 PM Car Cound Meeang 10:00 AM Homelessness CmasOSBORNE 9:00 AM LAFCO- 9:0o AM SOAP Box DERBY Henderson 25 26 27 28 29 30 31 4:30 PM Exec Come: 7:00 PM Planning 12:00 PM Sunline•Adolph Adolph Commission Printed by Calendar Creator Plus on 2/8/2012 255 April 2012 Monthly Planner MondaySUnday 1- - -- - 2----- --- 3 - - 4--- S 6 - - - - - 10:00 AM Transp- 3:00 PM City Counrll Meesng 10DO AM -ALRC 12:OD PM Mayors Lunch Henderson 8:00 PM IID Energy CmWFWklln 8 9 10 11 12 13 14 10:00 AM Pub. Sfty- Henderson 7:00 PM Planning Convrussion 4:00 PM Investment Advisory Board 11:00 AM CVCC-EVANS 12.00 PM Energyl 5:30 PM Community Envim. EVANS Services Comnveslon 6:00 PM League. Henderson 15 16 17 18 19 20 21 3:00 PM City Counco Meoung 10:00 AM 1lomelessrleSe CmwOSBORNE 3:00 PM Historic Prow. 9:00 AM CVA-Evens vation Convolsalon 22 23 24 25 26 27 28 7:00 PM Planning 12:00 PM Sunfine-Adolph 9:00 AM LAFCO- Convrlission Henderson 29 30 - 4:30 PM Exec Cmte, Adolph March May S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 4 5 6 7 8 9 10 6 7 8 9 10 11 12 12 13 14 15 16 17 - 13 14 15 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 - 25 26 27 28 29 30 31 27 28 29 30 31 IL11 Printed by Calendar Creator Plus on 2/6/2012 4 256 May 2012 Monthly Planner SU rid ay Monday TUesday Wednesday T111-irsday Friday Saturday 3 4 S April 3:00 PM City Council Meeting 7:0D AM-Itoo AM DOCUMENT SHRED S M T W T F S oar .._ 1 2 3 4 5 6 7. 8 9 10 ii 12 13 14 - 15 16 17 IS 19 20 21 22 23 24 25 26 27 28 29 30 6 7 8 9 10 11 12 10:00 AM Transp- 7:00 PM Planning 4:00 PM Investment 9:30 AM Animal Cempus- FrenMin Henderson Consnission Adviso Board Advisory 11:OOAM CVCC�VANS 6:00 PM no Energy Cmle-FranNin 12:00 PM Energy! Environ.•EVANS 13 14 15 16 17 18 19 10:00 AM Pub. SRy 3:00 PM City Council Meeting 10:00 AM Homelessness Cmte-OSIIORNE 3:00 PM Historic Proses- 9:00 AM CVA-Evens Henderson vation CormmLssion 3:0D PM Mtns. Consversency-Franklin 5:30 PM Community semcm Comnwasion 6:00 PM League. Henderson 20 21 22 23 24 25 26 7:00 PM Planning 12:00 PM Sunline-Adolph 8:00 AM LAFCO- Coimdssion Henderson 27 28 29 30 31 4:30 PM Exec Cmte: June AdolphIL S M T W T F S t 2 3 4 5 6 7 8 9 10 11 12 13 14 IS 16 - 17 IS 19 20 21 22 23 Memorial Day 24 25 26 27 28 29 30 ICITY HALL CLOSED) Printed by Calendar Creator Plus on 2/6/2012 257 DEPARTMENT REPORT: Tay/ ^F4R TO: The Honorable Mayor and Members of the City Council FROM: Greg Butler, Building & Safety Director DATE: February 21, 2012 RE: Department Report — January 2012 Attached,please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of January. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $1,679,690 which includes the issuance of 80 building permits in January; • Animal Control handled 361 cases in January; • Code Compliance initiated 287 cases in January; • Garage sale permits generated $1220 revenue in January. it 258 G N N C O tD Ln M A �' M O tD O1 j v v A, Ln 0 l .Ln M M n M . O1 N N t0 . •00 1f1 N M- v 1 00 'dam :. 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DEPARTMENT REPORT: �a 'c '= s .t 'may CF`y OF TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director0 DATE: February 21, 2012 SUBJECT: Community Services Department Report for January 2012 Upcoming events of the Community Services Department for March 2012: Computers *Basic Computer *Intermediate Internet & Email Adobe Photoshop Elements, Senior Center Play with PowerPoint, Senior Center Dance *Swing/Latin Fusion *Intermediate Tap Circle Dance, La Quinta High School Dance, Play & Pretend (2.5-5 yrs.), La Quinta High School Beginning Ballet (5-10 yrs.), La Quinta High School Ballet/Tap (4-6 & 7-10 yrs.), La Quinta High School Jazz/Hip Hop (3-5 yrs.), Fitness Center Pre-Ballet/Jazz (3-5 yrs.), Fitness Center Pomp Dancing (6-10 & 11-15 yrs.), La Quinta High School Performance, Rhythm & Tap (18 yrs. & up), La Quinta High School Hawaiian Dance (14 yrs. & up), Senior Center Excursion Temecula Valley Tour Exercise & Fitness *Morning Workout *Mat Pilates *Yoga for Health *Chair Yoga W.E.L.L. Morning Walks, Civic Center Campus Adult Walks, Fred Wolff Bear Creek Nature Preserve Walks for Kids and Families, Fred Wolff Bear Creek Nature Preserve Meditation, Library Yoga AM, Library Yoga PM, Library Jazzercise, Senior Center Zumba, Senior Center 263 Free Programs *Quilters *Woodcarvers Leisure Enrichment Italian for Everyone, Senior Center Expressive Landscape in Acrylic, Senior Center Color and Collage Workshop, Senior Center Martial Arts Music Special Events Special Interest Karate/ Taekwondo, Senior Center Open Guitar Jam, Senior Center *Mardi Gras Luncheon *Fitness & Wellness Day 18th Annual Soap Box Derby *Color Collage Writing *Dog Training *Intermediate Bridge *Hooked on Loops *Beginning Ukulele Avenida Bermudas Sports Open Gym Basketball & Volleyball Desert Youth Olympics (5-8 yrs.), Colonel Mitchell Paige Y-Rookies T-Ball (3-5 yrs.), Colonel Mitchell Paige *Senior Center class or activity 264 Community Services Department Attendance Report for January 2012 Summary Sheet Variance Sessions Per Month Program 2012 2011 2012 2011 Leisure Classes 161 107 54 69 70 Special Events 4055 85 3970 4 2 Sports 400 445 -45 22 20 Senior Center 1283 1521 -238 111 133 Total 5,899 2,158 3,741 206 225 Senior Services Senior Center 293 276 17 12 14 Total 293 276 17 12 14 Sports User Groups La Quints Park AYSO 7001 800 -100 261 24 LQ Youth & Sports 1501 0 150 2 0 Desert Boot Camp 50 50 0 12 11 LQ Rugby Club 30 25 5 16 8 Sports Complex LQ Youth & Sports •1 175 60 115 21 20 Colonel Mitchell Paige LQ Rugby Club 30 0 30 16 0 C.V. Revolution 201 0 20 9 0 Y Football (League Practices) 30 0 30 9 0 Facility/Park Rentals Senior Center (Private Party) 50 0 50 1 0 (Sunday Church) -2 300 750 -450 4 10 Museum Meeting Room 01 60 -60 0 1 Library Classroom 660 420 240 11 7 Civic Center Campus (Private Party) 0 0 0 0 0 Park Rentals La Quints Park 50 50 0 11 1 Fritz Burns Park 01 100 -100 0 2 Total 2,245 2,315 -70 1281 84 Total Programs 8,4371 4,749 3,688 3461 323 Volunteer Hours Senior Center 1 1391 260 -121 Total Volunteer Hours 1 1391 260 -121 -i Winter Ball League was minimized in 2011 due to Sports Complex Core construction. n C -2 Two church groups met at Senior Center in 2011; only one church group this year. ifL V Community Services Department Program Report for January 2012 2012 2011 2012 2011 Participants Participants Variance Meetings Meetings Leisure Classes Zumba 18 21 -3 9 8 Yoga - Morning 6 12 -6 9 4 Yoga - Evening 12 4 8 4 4 Pre-Ballet/Jazz 3-5 4 0 4 4 0 Microsoft Excel 11 8 3 3 4 Italian For Everyone 4 0 4 1 0 Karate/Taekwondo 4- 8 (Beg.) 18 0 18 9 0 Karate/Taekwondo 4- 8 (Inter.) 43 0 43 9 0 Karate/Taekwondo 9 & up 30 0 30 9 0 Dance, Play & Pretend 3 0 3 4 0 Jazzercise 12 15 -3 8 8 Totalsi 161 60 101 6:1 28 2012 2011 2012 2011 Participants Participants Variance Meetings I Meetings Special Events Pillars of the Community 55 53 2 1 1 Humana Well -Being Walk 500 0 500 1 0 Humana Healthy Fun Fair 2500 0 2500 1 0 Humana Day @ Farmers Market 1000 0 1000 1 0 Totals 4055 53 4002 4 1 2012 2011 2012 2011 Participants Participants Variance Meetings I Meetings Sports Open Gym Basketball 187 365 -178 12 13 Open Gym Volleyball 70 37 33 4 4 W.E.L.L. Walking Club 5 18 -13 1 1 Nature Walk 16 53 -37 1 2 Y Flag Football (League Games) 110 O 110 2 0 Y Football Rookies 12 0 12 2 0 Totals 1 4001 473 -731 22 20 Community Services Totals 1 4,6161 5861 4,030 95 49 266 Community Services Department Monthly Revenue Report for January 2012 Monthly Revenue - Facility Rentals 2012 2011 Variance Library $ 100.00 $ - $ 100.00 Museum $ - $ 225.00 $ (225.00) Senior Center •1 $ 1,012.50 $ 3,000.00 $ (1,987.50) Parks $ 60.00 $ 150.00 $ (90.00) Sports Fields $ 1,680.00 $ 880.00 $ 800.00 Monthly Facility Revenue $ 2,852.50 $ 4,255.00 $ (1,402.50) Monthly Revenue Senior Center $ 5,220.501 $ 7,055.00 1 $ (1,834.50) Community Services $ 6,310.00 $ 3,406.00 $ 2,904.00 La Quinta Resident Cards $ 15,030.00 $ 12,180.00 $ 2,850.00 Total Revenue $ 26,560.50 1 $ 22,641.00 $ 3,919.50 Revenue Year to Date Facility Revenue $ 18,799.50 $ 32,798.00 $ (13,998.50) Senior Center $ 22,255.50 $ 27,320.50 $ (5,065.00) Community Services $ 39,448.50 $ 30,052.00 $ 9,396.50 La Quinta Resident Cards $ 56,780.00 $ 48,425.00 $ 8,355.00 Total Revenue to Date $ 137,283.50 $ 138,595.50 $ (1,312.00) •1 Decrease in revenue due to loss of church user group on Sundays. „ 261 Senior Center Attendance Senior Center Program Report for January 2012 Participation Participation Variance Meetings Meetings 2012 2011 2012 2011 Senior Activities ACBL 2 99ers 164 196 -32 4 4 Bridge, Social/Party 347 458 -111 13 16 Monthly Birthday Party 45 45 0 1 1 Monthly Luncheon (Chili Cook -Off) 79 85 -6 1 1 Movie Time 76 50 26 4 4 Tennis 142 185 -43 9 8 Putting Action 18 15 3 4 3 Senior Activity Total 871 1034 -163 36 37 Senior Leisure Classes Acrylic Landscapes 19 0 19 3 0 BeginningBridge 11 0 11 3 0 Digital Camera 8 0 8 2 0 Do Training 6 0 6 5 0 Exercise 42 60 -18 11 12 Golden Tones 56 69 -13 5 4 Hooked on Loops 8 9 -1 3 3 Mah Jongg 60 0 60 5 0 Mat Pilates 22 24 -21 11 12 Quitters 36 34 2 4 4 Swing/Latin Fusion 4 8 -4 5 4 Ukulele Players 76 55 21 7 6 Woodcarvers 51 50 1 4 4 Yoga for Health/ Chair Yoga 13 19 -6 7 3 Senior Leisure Classes Total 412 328 84 75 52 TOTAL SENIOR PROGRAMS 1283 1362 -79 111 89 Senior Services Health Screen (Med. Exp. & Help U Hear) 34 10 24 2 2 CAP Warm Center 22 20 2 11 7 FIND 185 141 44 6 4 HICAP/Notary/Legal/Alzheimer's/Geriatric 11 7 4 4 5 FREE presentations/lobby 15 0 15 2 0 Volunteers 26 45 -19 n/a n/a TOTAL SENIOR SERVICES 293 223 44 12 9 SENIOR CENTER TOTAL 16761 1585 -35 123 98 268 Parks Activities Updates For January 2012 During the winter break, there was an escalation of graffiti and vandalism at Fritz Burns Park. The La Quinta Police were informed of the damage and the patrols of the area were increased. Staff provided the Police with photo documentation of the damage before it was cleaned or repaired. The damage included graffiti on the tennis court wall, four broken tennis court lights, damage to the tennis spectator area, damage to two picnic shade structures, and damage of a picnic table. Two new shade structures and replacement parts for the picnic table have been ordered. The plans for the Fritz Burns Dog Park improvements were finalized and staff received three bids from contractors for the improvements. The facility will have a new shade structure in each section along with new benches and drinking fountains for the dogs. Staff will request the awarded contractor to begin the project as soon as possible. A mountain biker was injured at the Cove Oasis. The injuries were minor but the accident was caused by a person (or persons) placing branches and rocks on the trails to deter mountain biking. Mountain Biking is permitted within the 114 acres of the City owned property at the Cove Oasis. Staff is seeking information about the person(s) responsible. 269 The Gems symbolize the Wellness System Fees Ruby Level = $50.00 Self -Directed Program; One Year -Key Use Sapphire Level = $175.00 All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Designed Program by Personal Training Staff; Post -Fitness Assessment Test Diamond Level = $295.00 All Ruby and Sapphire Level Benefits; Three Additional Personal Training Sessions • Members Sold is the # of memberships sold that day. • Walk-ins are people without membership cards that are paying a daily $5 fee. • Daily counts are the # of Members coming into the center that have had their membership cards scanned by us. • The totals at the end of each row is the total of all of the above transactions for the day. to 270 Department Report: / I 4.4 roc 0�5� y OF T1 TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Direct! DATE: February 21, 2012 SUBJECT: Department Report for the Month of January 2012 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of January 2012. n 271 1 F— w oC 2ON Qoa cc N a } w 0 w 02 zcz Q zap w a 0 z w O H a FrD U U) w N N 0 w Y a a a a a a a a a a a a a a a a a a a a N Q C) N Y N Y N Y N Y N Y N i•+ N {..r ++ N Y N Y Y N Y Y N Y Y N Y Y N Y Y N Y Y 41 Y Y N Y Y N Y Y N Y Y N Y Y N Y Y U w a a) E E E E E E E E E 'E 'E E E E 'E E E E E E a .0 .0 a a a a .0 .0 a a a a a a a a a a a w Z o N N N N N N N N N N N N N N N N N N N N J N 0It0 00q*000 Mo00 It00 as p rn Z a co Z O N F w N a L LU F- CO U a } Y Y N Y z m Cm EN' N d VN d N a C a d C Co m N d �' y C N C N !_' Q N m N d +N-' N O cc N Q Q a E N E> '> C N L N �.., N E E Q 0 0 a N Q E Co N E N :.� U U y N C Y U C y CL C i N a c m N m f`0 a O N N N o N m 7 O>- 0 E a F- >, N C a C E c a a N m> O r U o 'Y Q.E C J l`0 Q 7 m 'C d y_ o Z >> 'Y 'Y w O U (M N > O o m °c E O Y m m m o. N rn c ac >'> m e c° o �0; d" c c E f0 c'c o. o d c c m � Y o o o— o o 0 QUDwiL(7��(. U)U) I— F— >NN U) 272 N N H O N H U M Q } Z� Oa U)O U) Z �a 0 O U C7 Z_ N Z Z Jam i I- N 0 f0 N Z O a U U w N N N N 13 N "O C) V N m m m V m L m a 'O m Q N N N N N N N N N N yU w E E E E E E E E'E E E E E E E E E O a a a a a a a a a a a a a a a a a Op C OC > > > > > > > > > > > > > > > > > CL a N W fq V1 fq V1 N N 4J 4J N N V1 N N fp fA a O N .- O O O't M 01010 0 Q a w N H H Z O OLL Q H w Z cr Q W N � (A C a) E C E w J c E E a a) a aD N a -o a sc�t w CM a) cam mYmO N Q Q ocr cc LU c v D Qma y0)Cmm .0> m ` m o o a)c � O �a E �>FL > vo zo m m t o a� 75 C 'v L C CD 0 Y Y m e .� C F- F O N C C N O CMtm Cl O. *, N N— 0 O O QUOwiLC72OCfnfnc�fAF-F->NN F-H 213 C`') DEPARTMENT REPORT: p®r Qum& MEMORANDUM B�oF MF'O TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: February 21, 2012 SUBJECT: Public Works Department Report for January 2012 Attached please find the following: 1. Citizen Service Request Summary; 2. Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks; mothy . 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O N y r E tNC O 0> a 7 d C 3 C C x d u gcCi y O a)o c E" LL p 0 a O cL d°c� 3 c~j W C Coa > c +0•idm OC U � d > V L t; Om 2 s OC ON d 9Q C2o c c oE Nw CC a Y 0 NJ W W a NVa NU C Y -p � c y. � � f0 � — 67 f0 c G7 N .Y y Y S L 7 > '�L 7 Y m V C cn` f`0 � U W lL a�- °oa ° c m U � > Y O U L m � o `6 m `o c Y - M H > N O y C � C O L a d o � U E cl- N m O '° C N N 7 O � @ y N C o a c CQ c - Q. f0 � Q � O. .O U°1 (0 = 'a+ y dc= T m W N L ix r to) 3U!� 2 O N r� � d � � r � I N y o a U � N � � N W � I C r � y � r o W MONTHLY SUMMARY OF PUBLIC WORKS TASKS MONTH OF: January 2012 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 4 Men 4 Men 3 Men 1 Man Total 1000 /Inspection 33 88 0 12 133 1001 Pot Hole /Cracks/Repair/Patching 11 4 0 1 16 1002 Pavement Marking/Legends/Striping 0 0 0 0 0 1003 Pavement Marking (RPM) 0 0 0 0 0 1005 Curb Painting 0 0 0 0 0 1006 Traffic Controls 0 11 0 0 11 1007 Concrete C& G/Sidewalk Repair/Const. 0 2 0 1 3 1008 Other Concrete Repairs/Const. 3 6 0 0 9 1009 Street Sign Install (New) 6 9 0 0 15 1010 Street Sign Repair/Maint 57 18 0 8 83 1011 Debris Removal/Right of Way Maint. 76 40 67 6 189 1021 Rondo Channel Outlet/Vault 0 0 0 0 0 1022 Desert Club OutleWault Maint. 0 0 0 0 0 1023 Storm Drain/DW/CB/S Filter/Repair/Maint. 26 29 0 1 56 1024 Gutter/Median Sand Removal 3 1 0 0 4 1025 Street Sweeping (Machine) 0 142 0 0 142 1026 Street Sweeping (Hand) 3 5 0 0 8 1027 Fred Wolff Sidewalk/Bike Path Cleaning 0 0 0 0 0 1028 Dust Control 0 0 0 0 0 1029 Flood Control 0 0 0 0 0 1030 Parks Graffiti 33 39 0 1 73 1031 Parks Inspection & Maint. 2 32 112 3 149 1040 Irrig/ Weeding, Shrubs & Tree Trimming 52 12 84 7 155. 1050 Landscape/Irrigation Contract Managemen 0 0 15 10 25 1051 Lighting/Electrical Contract Management 0 0 17 8 25 1060 Vehicle/Equipment Maint./Service 21 2 1 0 24 1070 Vandalism Repairs 0 2 0 0 2 1071 Graffiti Removal 152 54 38 8 252 1072 Maint. Yard Building Maint. 39 7 0 2 48 1073 SeminarsfTraining 6 3 9 9 27 1074 Special Events 0 01 9 0 9 1080 Meeting 10 22 10 19 61 1081 Office (Phone, paperwork, reports, Misc.) 26 35 30 42 133 SUBTOTAL 559 5611 3921 138 1 1652 Over Time 28 4 16 0 48 Jury Duty() 0 0 0 0 0 Sick Leave 9 9 36 0 54 r Vacation 0 0 0 0 0 Holiday/ Floating Holiday 72 68 52 16 208 Worker Comp/ Short Term Disability 0 0 0 0 0 1096 Bereavement / Admin Leave 0 0 0 6 6 SUBTOTAL 109 81 104 22 316 TOTAL HOURS 668 644 496 160 1968 TOTAL MILES 1 3752 34841 19101 120 9266 FuelT pe (Dec.2011) 1 1 lGallons Cost Gas 533.881 349.81 884.68 $2,970.91 CNG (Compressed Natural Gas) 508 $258.23 Diesel 36.35 $145.41 281 Department Report: 11 LA UNTA P@LICI Served by the Riverside County Sherifs Deparenera Police Department Monthly Report January 2012 • Prepared for • 282 • La Quinta Police Department SIGNIFICANT ACTIVITY REPORT Captain Raymond Gregory Chief of Police Sunday. January 1, 2012 10:46 AM -- Officers responded to a report of an unattended death in the 50800 block of Paradise East. An adult female, 70, was found unresponsive in her home. 12:02 AM — Officers responded to the area of Calle Tampico and Eisenhower Drive in reference to a report of a robbery. The victim was walking back to his friend's house when a subject jumped out of the darkness and demanded his wallet and his cell phone. No weapon was seen and the suspect fled on foot. 12:14 AM — Traffic Services Team officers arrested Robert Mourad, 69, of Scottsdale, Arizona for driving under the influence at Fred Warring Drive and Washington Street. Mourad was booked into the Indio Jail. 1:39 AM — Traffic Services Team officers arrested Araceli Velasquez, 18, of La Quinta for driving under the influence at Washington Street and Via Sevilla. Velasquez was booked into the Indio Jail. 2:30 PM — Officers responded to the 78500 block of Bottlebrush and arrested Robert Tellis Carian, 30, of La Quinta for domestic battery, damaging telephone lines and child endangerment. • 4:18 PM — Officers responded to the area west of Montezuma and Calle Chihuahua regarding a report of five juveniles lost in the hills. With the assistance of CHP H60 the subjects were located and escorted to the roadway where they were reunited with their parents. Monday, January 2, 2012 12:57 AM — Officers responded to the area of Hwy I I I and Washington St. regarding a report of a disturbance. Jordan Jaso, 23, of La Quinta was arrested for public intoxication. 8:21 AM — Officers responded to the 77700 block of Calle Sonora regarding a residential burglary. Officers found a door at the residence had been forced open. The residence was vacant and unoccupied and nothing was taken. . 2:00 PM — Officers arrested Chan Alvares, 66, of Coachella in the 78000 block of Calle Estado for public intoxication. Tuesday, January 3, 2012 9:11 PM -- Officers responded to a report of suspicious circumstances in the 47700 block of Dune Palms Rd. The reporting party told officers that her husband had indicated that he might hurt himself. Officers located the adult male, 48, and it was determined that he was not a threat to himself or to others. Wednesday, January 4, 2012 2:22 PM — School Resource Officers arrested Christopher Schultz, 18, of Bermuda Dunes at La Quinta High School for possession of marijuana and for smoking medical marijuana on public property. • 4:00 PM — Officers conducted a pedestrian check in the area of Adams Park and contacted a male juvenile with a felony no bail warrant for assault with bodily harm. The juvenile was booked at Indio Juvenile Hall 283 S 6:16 PM — Officers responded to the 78900 block of Highway I I I regarding a report of shoplifting. Adrian Villareal, 18, of Indio was arrested for commercial burglary and booked at the Indio Jail. 9:00 PM -- Special Enforcement Team officers conducted a parole compliance check in the 79300 block of Calle Sonrisa, Joshua Wehe, 26, of La Quinta was arrested for possession of methamphetamine, possession of a controlled substance, being under the influence of a controlled substance and violation of parole. Elyse Padilla, 26, of La Quinta was arrested for being under the influence of a controlled substance. Both subjects were booked at the Indio Jail. Thursday, January 5, 2012 8:10 PM -- Special Enforcement Team officers responded to the75300 block of Kelsey Circle, Palm Desert and arrested Skyler Smith, 29, of Palm Desert for a felony warrant for assault with a deadly weapon and criminal threats. He was booked into the Indio Jail. Friday, January 6, 2012 2:12 AM -- Officers responded to the 78700 block of Villeta Dr, to investigate a report of a domestic disturbance. Scott David Wenzel, 46, of Palm Desert was arrested for criminal threats. Wenzel was booked into the Indio Jail. 10:56 AM — Officers responded to a possible robbery in the 78700 block of Hwy 111. Gabriel Rodriguez, 26, of Coachella was arrested for possession of stolen property and booked into the Indio Jail. 5:53 PM — Special Enforcement Team officers responded to the 51000 block of Eisenhower Dr. and arrested Telly Chakalis, 30, for a felony warrant for possession of stolen property. He was booked into the • Indio Jail. 7:20 PM — Special Enforcement Team officers responded to the 51500 block of Avenida Martinez and arrested Cynthia Gomez, 41, for a felony warrant for elder abuse. She was booked into the Indio Jail. 9:30 PM — Special Enforcement Team officers conducted a probation compliance check in the 51800 block of Avenida Carranza. Carlos Zazueta, 26, of La Quinta was arrested for being a felon in possession of ammunition. He was booked into the Indio Jail. 10:15 PM — Officers responded to the 53900 block of Avenida Alvarado in reference to a domestic disturbance. Investigation revealed Jason Hayman, 27, of La Quinta had assaulted the victim. Hayman fled the location prior to the arrival of officers. Charges for domestic battery were filed out of custody. Saturday, January 7, 2012 3:17 AM -- Officers responded to the 49400 block of Eisenhower Dr. in reference to a domestic disturbance. Sheri Dorfman Box, 45, of Woodland Palms was arrested for felony domestic battery. Dorfman was booked into the Indio Jail. 12:57 PM — Officers responded to the 78900 block of Indian Wood Ct. regarding a suicide threat. An adult female, 55, of La Quinta made suicidal threats and was transported to Oasis Mental Health, in Indio where she was admitted for a 72-hour evaluation. Sunday, January 8, 2012 10:17 AM — Officers responded to the 49300 block of El Nido Dr. regarding a report of a possible • overdose. An adult female, 47, of La Quinta was transported to the hospital for a 72-hour evaluation. • 6:39 PM -- Officers conducted a pedestrian check in the area of Calle Tampico and Desert Club and arrested a juvenile, 17, of Indio for a no -bail juvenile robbery warrant. Monday, January 9, 2012 10:36 AM — Officers responded to the 79200 block of Hwy I I 1 regarding a report of shoplifting. Thee subjects exited the store with stolen property. One suspect threatened store security personnel when confronted. Investigation continues related to information received at the location. 1:48 PM — Officers responded to the 47700 block of Dune Palms Rd. regarding a report of the violation of a Temporary Restraining Order. Officers were unable to locate the suspect, Thomas Lanning. Investigation is ongoing. 6:56 PM — Officers were dispatched to the 77900 block of Montezuma reference a battery that had occurred. Both parties had left the area when officers arrived. At 9:04 p.m. officers received a report of an assault victim receiving treatment at JFK hospital. The victim, 18, of Indio stated he was assaulted in the area of the Village Market by a male juvenile. Officers located the suspect at his residence and took him into custody at that time. Tuesday, January 10, 2012 8:11 AM — Officers on patrol in the 52900 block of Avenida Vallejo located a stolen vehicle. The vehicle had been stolen from Agua Caliente Casino in Rancho Mirage. 3:09 PM — Patrol officers responded to the 79200 block of Hwy 1 I Iregarding a shoplifting. Michael Carrascw, 24, of Indio was arrested for commercial burglary and booked at the Indio Jail. • 4:08 PM — Officers conducted a pedestrian check at Calle Sinaloa and Eisenhower Dr. Sergio Gamica, 20, of La Quinta was arrested for possession of cocaine. 8:16 PM — Special Enforcement Team officers arrested Michael Valencia, 50, of Indio in the 43500 block of Deglet Noor, Indio, for a felony drug warrant. He was booked into the Indio Jail. Wednesday, January 11, 2012 3:00 PM — Special Enforcement Team officers conducted a probation search in the 42200 block of Smurr St., Indio. John Singleterry, 24, of Indio was arrested for possession of methamphetamine and possession of drug paraphernalia. Mary Ann Aragon, 34, of Indio was arrested for three misdemeanor warrants for domestic violence, battery and vandalism. Both suspects were booked into the Indio Jail. 8:44 PM — Officers responded to the 79800 block of Hwy I I I regarding a theft of a purse. The victim was sitting inside a business at the location when a male adult took her purse and fled the location. Thursday. January 12, 2012 7:15 AM — Officers responded to the 52800 block of Avenida Martinez reference a violation of a restraining order. Michael Rejniak, 37, of La Quinta was arrested and booked at the Indio Jail. Friday, January 13, 2012 12:24 AM —Officers received a report of a possible drunk driver in the area of Hwy I I I and Washington St. Officers located the vehicle and arrested the driver, Miguel Tostado, 37, of Coachella for driving under the influence. Tostado was booked into the Indio Jail. • 9:31 AM -Officers responded to the 49400 block of Eisenhower Dr. regarding a theft. The victim left her jewelry in her room and when she returned to the room she found her jewel y missing. 285 • 3:06 PM — Officers were dispatched to the 49400 block of Eisenhower Dr. and arrested Salvador Gaytan, 78, of Tustin for trespassing. Gaytan was booked into the Indio Jail. 4:11 PM — Officers responded to the 78900 block of Hwy 111 and arrested Aldo Hiram Lopez Chavez, 33, of Indio and Clarissa Monique Perez, 24, of Indio for commercial burglary after they were observed leaving a store with stolen merchandise. Chavez was also arrested on a burglary warrant. Both subjects were booked into the Indio Jail. 5:00 PM — Special Enforcement Team officers conducted a follow-up investigation in the 56200 block of Orange Street, Thermal reference past vehicle burglaries. Officers located stolen property at the location and arrested Ruben Perales, 26, of Thermal for possession of stolen property. Officers also arrested Adan Marasigan, 35, of Indio for a felony violation of probation warrant. Both suspects were booked into the Indio Jail. Saturday, January 14, 2012 4:36 AM — Officers conducted a traffic stop at Washington St. and Ave. 48 and arrested Jose Alcaraz- Preciado, 32, of La Quinta for driving under the influence. Alcaraz was booked into the Indio Jail. 7:05 PM — Officers responded to Adams St. and Blackhawk Way and arrested Alfredo Terrazas Gutierrez, 25, of Compton for public intoxication. Gutierrez was booked into the Indio Jail. Sunday, January 15, 2012 4:00 PM — Special Enforcement Team officers arrested Dustin Campbell, 27, of Cathedral City for a felony burglary warrant in the 69000 block of Club Drive in Cathedral City. Campbell was booked into the Indio • Jail. Monday, January 16, 2012 4:52 AM — Officers were dispatched to the 53700 block of Ave. Cortez reference a vehicle burglary that had just occurred. Officers made a traffic stop on the suspect vehicle and arrested three suspects. Carlos Campos, 18, of Coachella, Luis Guerrero, 18, of Coachella and Ashley Ortega, 18, of Indio were booked at the Indio Jail. 5:30 PM —Officers responded to the 78900 block of Hwy I I I regarding a shoplifter in custody. Investigation resulted in the arrest of Daniel Lechuga, 44, and Marcelina Avila, 38, both of Indio. Lechuga was charged with child endangerment and petty theft. Marcelina was charged with child endangerment, petty theft, possession of heroin and possession of hypodermic needles. A one year old child that was present during the incident was taken into protective custody by Child Protective Services. 6:20 PM — Patrol officers responded to the 79400 block of Horizon Palm Circle to investigate a residential burglary. An unknown suspect entered the residence through a sliding bathroom window. Tuesday, January 17, 2012 12:12 PM — Officers responded to the 47700 block of Adams St. and arrested a female juvenile, 15, of La Quinta for battery after she struck her mother. The juvenile, on probation, was booked into Juvenile Hall and her parole officer was informed of the incident. Wednesday, January 18, 2012 . 3:00 PM — Officers were dispatched to a report of a shoplifter in custody in the 79900 block of Hwy 111. Jaime Manuel Cervantes, 33, of Mecca was arrested for commercial burglary and possession of methamphetamine. WE • 3:30 PM — Special Enforcement Team officers conducted a probation search in the 81200 block of Avenue 46, Indio. Mario Espinoza, 21, of Indio was arrested for possession of methamphetamine, being a felon in possession of ammunition and violation of probation. Espinoza was booked into the Indio Jail. Thursday, January 19,2012 1:48 AM — Patrol officers responded to an alarm activation in the 78800 block of Meridian Way. Officers found that the residence had been burglarized and ransacked. 1:00 PM — Officers investigated a residential burglary in the 78300 block of Via Sevilla. An unknown suspect forced entry to the residence. 3:30 PM —Offices responded to the 78600 block of Naples Dr. regarding a report of a residential burglary. The front door of a vacant residence had been forced open. Friday, January 20,2012 4:40 AM — Patrol officers investigated a vehicle burglary in the 78900 block of Skyward Way. The vehicle had the front passenger side window shattered. 11:05 AM — Officers responded to the 79400 block of Hwy I I I regarding a report of a burglary. Investigation revealed an unknown suspect(s) entered the building and removed electrical circuit breakers. 6:46 PM — Officers were dispatched to investigate a report of a suspicious person in the 79300 block of Hwy 111. Jesse Lopez, 24, of Cathedral City was arrested for public intoxication. Lopez was booked into the Indio Jail. • Saturday, January 21, 2012 No Significant Activity Sunday, January 22, 2012 10:20 AM — Officers responded to a report of a hit and run collision on Jefferson St. and Miles Ave. Investigation revealed that Travis Riddle, 45, of Coachella intentionally ran into the victim's vehicle. The victim was able to get a license plate but deputies were unable to locate the suspect. During the investigation the suspect's girlfriend called and reported that she had been in the vehicle and stated that she had been the victim of domestic violence. Investigation of the incident is ongoing. 3:50 PM — Officers investigated a vehicle burglary in the 52700 block of Ave. Ramirez. The victim's vehicle had been parked in the driveway of the residence when the burglary occurred. 7:48 PM — Officers responded to the 52300 block of Ave. Ramirez reference a vehicle burglary. The victim's vehicle had been parked in the driveway of the residence when the burglary occurred 8:00 PM -- Officers responded to Ave. Montezuma and Ave. Rubio, La Quinta in regards to a report of a man down. Gustavo Lopez, 23, of La Quinta was found intoxicated and passed out on the sidewalk in the area. Lopez was arrested and booked for public intoxication. Monday, January 23,2012 12:45 AM — Officers responded to an alarm activation in the 78700 block of Hwy 111. Thieves smashed a glass door to enter the business. Three coin operated games were pried open and the coins removed. • Tuesday, January 24,2012 287 • 12:42 AM — Officers were dispatched to the 79700 block of East Mission Drive regarding an alarm activation. Officers found the rear door forced open and the power to the residence turned off. 6:13 PM — Officers responded to the 44700 block of Moticello Ave. regarding a report of a home invasion robbery. Two male suspects entered the residence through a rear door and unsuccessfully attempted to steal items from the residence. No weapons were seen and nothing was said to the victims. 8:49 PM — Patrol officers were dispatched to the 78800 block of Hwy 111 in reference to a burglary. A male adult stole electronic items and fled on foot. Wednesday, January 25, 2012 No Significant Activity Thursday, January 26,2012 1:05 AM — Special Enforcement Team officers responded to a disturbance in the 53900 block of Ave. Juarez. Jared Brand, 28, of La Quinta was arrested for public intoxication. Brand was transported to the Indio Jail. 6:57 AM — Officers investigated a report of a vehicle burglary in the 43100 block of Palm Royale. Suspects smashed a window and took computer equipment which had been left unattended in the vehicle. 2:16 PM — Officers responded to the 51300 block of Ave. Vallejo in reference to a burglary. Unknown suspect(s) entered the residence through an unlocked door and took items from the residence. 5:12 PM -- Officers investigated two thefts in the 50200 block of Ave. Vista Bonita. In each instance, the • victims had items stolen from their golf bags while using the driving range at the location. No suspects have been identified. Friday. January 27.2012 10:30 AM -- School Resource Officers arrested a La Quinta High School student for assaulting a classmate. The male juvenile, 14, was booked at Indio Juvenile Hall. Saturday, January 28, 2012 1:14 PM — Officers were dispatched to a report of a disturbance in the 79200 block of Hwy 111. Jose Zambrano, 40, of Bermuda Dunes and Manuel De La Torre, 43, of Indio were arrested for assault with a deadly weapon, battery and felony vandalism. Both men were booked into the Indio Jail. Priscilla Vista, 35, of Indio was charged with battery and was released due to a medical condition. A male juvenile, 15, of Bermuda Dunes was released to his mother with battery and vandalism charges submitted to the juvenile courts. 10:20 PM — Officers arrested Armando Medina, 45, of La Quints for driving under the influence at Avenue 50 and Park Lane. Medina was booked into the Indio Jail. Sunday, January 29, 2012 1:19 AM — Officers conducted a traffic stop at Ave. 48 and Dune Palms Road and arrested Rosanna Costillo, 23, of Coachella for driving under the influence. Costillo was booked into the Indio jail. 6:30 PM — Officers responded to a report of two lost hikers in the area of the Guadalupe Trail, South of the La Quinta Cove. The father and son duo had set out on a day hike and lost the trail in an area where brush • had overgrown the trail. The hikers used a cellular phone to call and request assistance. Members of the Desert Search and Rescue Unit along with members of the Riverside Mountain Unit began a ground search. .0 286 • In addition, a helicopter crew from the Riverside County Sheriffs Aviation Unit was called in and at about 11:57 PM the aviation unit located the lost hikers. Both of the subjects were safely evacuated from the trail. Monday, January 30, 2012 2:14 PM — Officers were dispatched to a report of an auto theft in the 78100 block of Crimson Dr. Investigation located a bicycle left at the scene as well as a bag containing shaved keys and burglary tools. Investigation is ongoing. 9:00 PM — Officers responded to the 79200 block of Hwy I I I regarding a burglary. Four juveniles, all from Coachella, were arrested for commercial burglary. Tuesday, January 31, 2012 4:45 AM — Officers arrested Louden Steffes, 23, of La Quinta at Washington St. and Avenue 48 for driving under the influence. Steffes was booked into Indio Jail. 8:15 PM — Officers investigated a report of a window smash vehicle burglary in the 79800 block of Hwy 111. Audio equipment was stolen from the vehicle. • 289 r--I u CITY OF LA QUINTA Traffic Services Team Report Motor Corporal D. Olson ® Traffic Services Team Cpl. D. Olson Dep. J. Reynolds Dep. M. Scott Dep. R. Wiggs C.S.O. B. Delaney SIGNIFICANT ACTIVITY The City of La Quinta has seen significant decreases in the number of traffic collisions on public roadways for January, 2012. As of January 31 st, there has been a decrease of 51.61 % for collisions on public roadways when compared to January of 2011. When all collision activity was counted, the City of La Quinta has seen a decrease of 27% for the month of January, in comparison to December. There has also been a decrease of 71 % in the number of Hit and Run collisions for the current year when compared to January of 2011. However, Hit and Run Collisions have increased 100% (2 to 4) when compared to last month. Injuries as a result of traffic collisions have increased this month -in comparison to the same month last year. Public roadway collision activity is highest on Tuesdays, with most collisions occurring between the hours of 12:00pm and 4:00pm. Right of Way Violations accounted for the cause of 21.05% of collisions for the month of January. While Traffic Signs and Signals (15.79%) and Unsafe Starting or Backing ® (15.7991o) were the secondary causes of collisions. As a result, La Quinta Traffic Services 290 ® focus their attention toward education and enforcement of drivers who violate these traffic laws. Since it takes a significant period of time to compile data, the monthly Traffic Collision Statistics and Data Report contain only those reports which have been completed. In keeping with all developing trends, traffic services constantly shifts its focus to meet the leading causes of collisions within the city. • r� U 291 n u • • Officer D. Koedyker Officer C. Bloomquist Officer S CITY OF LA QUINTA Special Enforcement Team January 2012 Sgt. A. Northrup Officer David Koedyker Newest Member of La Quinta SET SUMMARY FOR THE MONTH OF JULY 2011 Cpl. J. Reinbolz Officer J. Pittenger Type of Activity # of Incidents Type of Activity # of Incidents Programs 6 Search Warrant 1 Vehicle Checks/Stops 38 Probation/ Parole Search 13 Pedestrian Checks 35 Arrest Warrants Served 20 Follow-ups 21 Arrest/Filing-Felon 13 Property Value Recovered $3,716.00 Arrests/Filing- Misdemeanor 17 292 ® SIGNIFICANT ACTIVITY La Quinta SET officers conducted a parole compliance check in north La Quinta. During the parole check the parolee was found to be in possession of illegal narcotics, drug paraphernalia, under the influence of drugs and in violation of parole. The parolee's roommate was also evaluated and determined to be under the influence of drugs. Both subjects were booked into the Indio Jail. Members of La Quinta SET conducted a probation compliance check in the Laguna De La Paz community. During the probation check the probationer was identified as a subject who had just committed a commercial burglary in the city of Palm Desert. The probationer was arrested for commercial burglary and violation of his probation. He was turned over to Palm Desert deputies and was later booked into Indio Jail. Officers from La Quinta SET conducted a probation compliance check in the La Quinta Cove area. The probationer was found to be in possession of live ammunition and was arrested for being a felon in possession of ammunition and violation of probation. He was booked into Indio Jail. La Quints SET officers worked in cooperation with La Quints Patrol officers and identified a suspect in the many vehicle burglaries that were occurring in the north portion of La Quinta. SET officers obtained a warrant for the suspect's arrest and • diligently searched for the suspect. While contacting the many friends and relatives of the primary suspect, SET officers arrested three subjects at three separate locations for felony warrants, possession of illegal narcotics, and assault/ battery warrants. While attempting to locate the primary suspect, it was learned that the suspect had fled to Imperial County. La Quinta SET officers contacted Imperial County and discovered he had been arrested for the La Quinta arrest warrant. The suspect is currently in custody at the Indio Jail. Members of La Quinta SET conducted a "knock and talk" in the unincorporated area of Thermal reference past vehicle burglaries in the Rancho Santana community of La Quinta. During the knock and talk, Officers located a stolen laptop computer that had been taken during a vehicle burglary in the Rancho Santana Development. The recovered lap top belonged to the Indio Police Department. Deputies arrested the suspect for possession of stolen property. A second subject at the location was arrested for a felony violation of probation warrant. Both suspects were booked into the Indio Jail. La Quinta SET later returned to the location and served a search warrant. Officers located a safe that was stolen from a residential burglary in La Quinta. Additional charges will be filed out of custody. During the month of January, La Quinta SET participated in maintaining security at the Humana Challenge Event at PGA West. The annual event attracts tens of thousands of spectators each day to include professional golfers, amateur golfers, and celebrities. During the event, no critical incidents occurred, other than the strong winds that ® temporarily postponed the tournament. 293 ® Officers from La Quinta SET conducted a follow up investigation regarding circuit breakers being stolen from several electrical boxes in the business district of La Quinta. Officers obtained an arrest warrant for a suspect and located him at his residence in the city of Cathedral City The suspect was arrested for the felony burglary warrant and was booked into the Indio Jail La Quinta SET officers conducted a follow up investigation regarding a vehicle burglary in the southern portion of La Quinta. During the investigation, a probationer was identified as a possible suspect in the burglary. A probation search was conducted at the suspect's house in the city of Indio. During the search, Officers located illegal narcotics and live ammunition. The probationer was arrested for possession of methamphetamine, felon in possession of ammunition and violation of probation. He was booked into the Indio Jail. Burglary charges will be filed with the DA's office regarding the burglary. During the month of January, there have been several reported burglaries in the Rancho La Quinta Community. Members of La Quinta SET have conducted several operations in effort to apprehend the subject responsible for the residential burglaries. La Quinta SET has been working in partnership with Indio Sheriff s Investigations and Indio Police Department in order to gain information to help identify possible common suspects who are involved in burglaries throughout the Coachella Valley. Is • 294 Officer R. Smith La Quinta High School CITY OF LA QUINTA School Resource Officer Report January 2012 Summary of Activity Type of Activity Number of Incidents Reports 15 Investigative Follow-up 7 Arrests 15 Y.A.T. Referrals 5 City Park Checks 18 Vehicle Checks / Pedestrian Checks 5 / 14 Business Checks 2 County Citations 4 Public Assist 10 District Attorney Filings 3 SIGNIFICANT ACTIVITY Just prior to the dismissal of classes, I conducted an area check of La Quinta Park. I • made contact with several male juveniles and one male adult. I found that one of the juveniles was on probation and conducted a search of his person. In the process of 295 ® searching the juvenile I found him to be in possession of marijuana. In the course of my investigation, information was received from patrol officers that the group I was contacting had been seen smoking marijuana in a vehicle in the parking lot. I obtained consent to search the vehicle and located a bag of marijuana belonging to an adult male who was present in the park. As I continued my investigation I found that the male has a medical marijuana card and has been using it sell marijuana to juveniles. The adult male suspect admitted to selling the marijuana and charges were filed. The Coachella Valley Narcotics Task Force conducted a follow-up investigation related to this incident and observed the suspect in the act of doing a hand to hand sale of marijuana to an eighth grade student. The suspect was arrested and a search warrant served on the subject. I received information from an anonymous source that a male student had been stabbed by another student while in class. I was told that the victim was frightened and was afraid to report the incident. I located the victim and confirmed that he had a stab wound to his upper torso. The wound was serious enough that it required stitches to close the wound. The suspect admitted to stabbing the victim and was arrested and taken to Indio Juvenile Hall. • 296 P LJ • CITY OF LA QUINTA School Resource Officer January 2012 �A% m Officer D. Alexander La Quinta Middle School Franklin Elementary School Truman Elementary School Adams Elementary School Summary ofActivity Type of Activity Number of Incidents Reports 8 Arrests 3 Pedestrian Check 16 District Attomey Filings 3 Traffic Stops and Citations 2 Y.A.T. Referrals 3 Home Visits 1 Follow-up Investigations 4 Vehicle Checks 2 it 297 0 SIGNIFICANT ACTIVITY La Quinta Middle School I conducted an investigation in response to a report of vandalism at the school. When school staff arrived for work following the weekend they found graffiti at the school. At this time there are no investigative leads. In addition, I arrested three juvenile students for theft. John Adams Elementary School I conducted an investigation regarding graffiti vandalism during the weekend. No other issues were reported. Benjamin Franklin Elementary School No Significant Activity. Harry Truman Elementary School No Significant Activity • Traffic congestion, related to student arrivals in the morning and student pick up in the afternoon, continues to be a nuisance. In an effort to alleviate the problem, I have continued to conduct traffic control before and after school in an attempt to mitigate the congestion and confusion at La Quinta Middle School and Truman Elementary School. (Park Avenue north of Avenue 50) • 298 CITY OF LA QUINTA School Resource Officer Report January 2012 Officer C. Trueblood Col. Mitchell Paige M.S. Summit H.S. Horizon Continuation School Summary of Activity Type of Activity Number of Incidents Reports 15 Arrests 11 Assist Other Departments 1 Pedestrian Checks 3 Vehicle Check 8 City Municipal Code Citations 1 City Park Area Checks 1 Traffic Citations 1 Public Assists 2 Calls for Service 5 299 ® SIGNIFICANT ACTIVITY I conducted a pedestrian check of a male juvenile in the vicinity of Hidden River and Washington Street. I recognized the juvenile as a former Summit High School student who had been expelled and was currently on probation. I conducted a search of the juvenile and located cocaine and marijuana. He was released to a guardian and charges of possession of cocaine and possession of marijuana were filed. I was on routine patrol at Summit High School when I observed a fight in progress on the sidewalk just north of the school. I went to the location and detained two male juveniles. I issued both juveniles citations for fighting in a public place and released them to their parents at the school. I conducted a pedestrian check of two female juveniles as they were walking away from Summit High School on Palm Royale Drive. I recognized both juveniles as I have arrested both of them before on drug charges. I performed a search of their bags and located a brown glass prescription marijuana container and a glass marijuana pipe. The suspect was issued a citation for possession of marijuana and released into the custody of the school that recommended her for expulsion. I arrested a female juvenile for possession of marijuana at La Quinta Middle School. The juvenile was issued a citation to appear in Safe Schools Court for possession of marijuana and was released to her mother. I was on duty at Colonel Mitchell Paige Middle School when I arrested two male juveniles for possession of marijuana. Both were issued citations and were released to their parents at the school. I arrested a male juvenile at La Quinta High School for possession of a locking blade knife, trespassing and truancy. The juvenile was a Horizon home studies student and was a former La Quinta High School student. The juvenile was booked into custody at the Indio Juvenile Hall for possession of a knife on school grounds, trespassing and truancy. The juvenile is still currently being held at the Indio Juvenile Hall. L 3�0 • • Deputy Tracey Newton CITY OF LA QUINTA Business District Deputy Report January 2012 SUMMARY OF ACTIVITY Summary of Activity Type of Actiy! Number of Incidents Business Checks 13 Investigative Follow-up 11 Arrests R District Attorney Filings 5 Moving / Parking Citations 7 Search Warrants 9 Calls for Service 12 SIGNIFICANT ACTIVITY • On January 12, 2012 a female subject was arrested at a business for theft of an access card. The arrest stemmed from an ongoing investigation in which a stolen gift card was 301 used by the female. The female had used the card to make on-line purchases and had the items shipped to a family member's residence. By working with the regional loss prevention manager, I learned the suspect whereabouts and learned she worked within the business the card was stolen from. All items which were purchased with the card were recovered. On January 13, 2012 three search warrants were approved and served to three internet agencies for records pertaining to a stolen laptop taken from a hotel. On January 23, 2012 two female juveniles were arrested for shoplifting at a retail clothing store. School Resource Officer Trueblood was informed of the arrest and the females were later suspended from school. The case will be filed with the Juvenile Probation Department. On January 26, 2012 a female adult was arrested at a retail clothing store for shoplifting. 0 302 C.S.O. P. Curia Ll CITY OF LA QUINTA Business District Community Service Officer January 2012 SUMMARY OF ACTIVITY Vehicle Burglary 2 Petty Theft 2 Vandalism/Malicious Mischief 2 Traffic Collision Response 3 Vehicle Code or Parking Citations 26 Abandoned Vehicles 4 Towed Vehicles 4 Lost or Found Property Reports 2 Custodial / Non -Custodial Transport 2 Miscellaneous Calls 16 �l 303 ® SIGNIFICANT ACTIVITY Throughout the month of January I continued to host numerous crime prevention meetings within the La Quinta business community. The focus of my efforts continues to be the firm establishment of the La Quinta Business Watch crime prevention program. This program serves to strengthen the business community partnership with law enforcement in acting to deter future criminal activity. Law enforcement recognizes the value of the business community as extra eyes and ears in the fight against crime. In addition, I have initiated a crime prevention educational program in which I will conduct classes on topics such as: --Fraud (checks & credit cards) --Counterfeiting --Crime Prevention Through Environmental Design --Burglary Prevention --Merchandise Display and Layout Related to Crime Prevention --Robbery Protocol --Shoplifting Prevention --Observation Skills I continue to work in cooperation with Mr. Paul Hess and his "PREP" program (People Responding with Emergency Preparedness) for businesses. I continued to patrol the business district of La Quinta in an effort to assure compliance with the city municipal codes as well as handling calls within the business community. U 304 9 CITY OF LA QUINTA Community Service Officer Report January 2012 C.S.O. Artesia Zamorez C.S.O. Melinda Lopez C.S.O. Bridget Delaney Summary of Activity Type of Activi Number of Incidents Bur lary Investigations 7 Grand Theft Reports 0 PettyTheft Reports 3 Vandalism/Malicious Mischief Reports 6 Traffic Collision Response 14 Vehicle Code or Parking Citations 38 Abandoned Vehicles Tagged/WarningTaggedAlVarning 11 Towed Vehicles 0 Lost or Found Property Reports 6 Stolen Vehicle Report 2 Custodial / Non -Custodial Transport 5 Miscellaneous Calls 32 n 305 E CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report January 2012 Danese Maldonado Volunteer Coordinator Meet Your Volunteers Jim Mannix CJ Jim Mannix joined the Citizens on Patrol in May of 2011. Born in Oakland, Jim served in the Army as an infantry soldier and as a Military Police officer in Vietnam. Jim's early years were spent in northern California working in the landscape business. Jim has two daughters, one is a teacher at La Quinta High School and the other is a principal a school in northern California. Jim's son is an active duty marine stationed at Camp Pendleton. Jim is now retired and is living at the Trilogy with his wife Lynette. Summary of Activity Community Policin Office Number Citizens On Patrol Number Monthly Volunteer Hours 158 Patrol Hours 155 Hours Y.T.D. 158 Y.T.D. Patrol Hours 156 Hours 4/03 to Present 25,954 Hours 7/06 to Present 8,890 CPO Monthly Visits 92 Neighborhood Patrol 51 CPO Y.T.D. Visits 92 Business Checks 131 CPO Visits 4/03 to Present 19,383 Traffic Collision Response 3 Vacation Checks 56 Miscellaneous Activities 6 CA rate for value received is $23.29 per. hour. 2012 totals = $7,290 Total Savings since 2003 = $538,138 January We currently have 11 active office volunteers who staff and maintain the Community Policing Office in Old Town. These volunteers do a variety of data entry functions as well as assisting community members who enter the office. We also provide office assistance on furlough days for the Business District Receptionist. We currently have 7 Citizen on Patrol volunteers serving our community, one is on medical leave. COP volunteers assisted with traffic at the Humana Challenge, extra patrol for vacationing citizens, traffic collision assistance to Deputies and regular "eyes and ears" patrol duties. We patrol and record vehicle license violations and turn them over to the Code Compliance Dept at the City. 11 306 Department Report: �J i LA LINTA POaLICI Served by the Piverside CourRa Sherifs DeparhneM Crime Statistics Summary December -- 2011 Prepared for '_" 307 6 7 10 11 12 13 CITY OF LA QUINTA Crime Com arison -- December CRIME December December YTD 2011 YTD 2010 2011 2010 AGGRAVATED ASSAULTS 2 11 63 64 BURGLARY 39 41 484 452 BURGLARY - VEHICLE 36 14 283 170 DOMESTIC VIOLENCE 4 19 158 218 HOMICIDE 0 0 1 1 NARCOTICS VIOLATIONS 20 16 225 242 ROBBERY 1 5 32 26 ROBBERY - CAR JACKING 0 0 1 1 SEX CRIME FELONY 3 4 29 54 SEX CRIME MISDEMEANOR 1 2 8 9 SIMPLE ASSAULTS 12 18 133 105 THEFT 87 63 715 683 VEHICLE THEFT 3 7 51 63 CITY OF LA QUINTA Average Response Time December 2011 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS EMERGENCY 3.75 2 ROUTINE 8.14 1,160 Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report. E n 3j.8 0 Crime Distribution Table Dec-11 % of Total Dec-10 % of Total 1 AGGRAVATED ASSAULTS 2 0.96% 11 5.79% 2 BURGLARY 39 18.75% 41 21.58% 3 BURGLARY - VEHICLE 36 17.31% 14 7.37% 4 DOMESTIC VIOLENCE 4 1.92% 19 10.00% 5 HOMICIDE 0 0.00% 0 0.00% 6 NARCOTICS VIOLATIONS 20 9.62% 16 8.42% 7 ROBBERY 1 0.48% 5 2.63% 8 ROBBERY - CAR JACKING 0 0.00% 0 0.00% 9 SEX CRIME FELONY 3 1.44% 4 2.11% 10 SEX CRIME MISDEMEANOR 1 0.48% 2 1.05% 11 SIMPLE ASSAULTS 12 5.77% 18 9.47% 12 THEFT 87 41.83% 63 33.16% 13 VEHICLE THEFT 3 1.44% 7 3.68% Total 208 99.04% 190 99.47% CITY OF LA QUINTA December2011 Cnme Distnbution 100 90 80 70 60 50 36 40 30 20- — 20 4 t to B 0 a m m<o po z ° <z x a Oa N m X hN a rvCC'i,= `m s S� 3 mh HO �j A> 'z o a 3A u r-I U Month to Month Crhne Comparison December 100 67 90 80 0December2011 70 60 0 December2010 50 — 1— 40 36 30 19 20 8 20 100 p 2 uai 1 7 1S 00 A yy K mK mn m �n n• m Z� x G a A Year to Date Crime Comparison December 800 700 600 500 400 283 300 22 70 200 100 D O O mim x m Orm � On mm amm �n dX 9y S r�i�A CAi Sn m� O a0 m Om OA m Gr 'm' -i as r _r c0- m A of I� r ri 310 • C1 J Month to Month Calls for Service Comparison December 2011 o Dec-11 Dec-10 4,000 r 39 872 1 163 1 16 11,227 2,000 r rn p, Total Non -Criminal Criminal Year to Date Calls for Service Comparison January — December o YTS zo11 p YTD 2010 40,000 26 0600 348 20.000 �� ,- Total Non -Criminal Criminal 311