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2012 03 20 CC&#444dja City Council agendas and staff reports are available on the City's web page: www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, MARCH 20, 2012 3:00 P.M. Closed Session / 4:00 P.M. Open Session Beginning Resolution No. 2012-004 Ordinance No. 496 CALL TO ORDER Roll Call: Council Members: -Evans, Franklin, Henderson, Osborne and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. Persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION — INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c) (ONE CASE) 2. PUBLIC EMPLOYMENT PURSUANT TO GOVERNMENT CODE SECTION 54957, TITLES: CITY CLERK AND FINANCE DIRECTOR 001 CITY COUNCIL AGENDA 1 MARCH 20, 2012 3. CONFERENCE WITH LABOR NEGOTIATORS, SKI HARRISON AND TERRY DEERINGER, REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS 1. PRESENTATION BY KAISER PERMANENTE TO THE CITY OF LA QUINTA FOR EFFORTS AS A HEALTHY EATING ACTIVE LIVING CITY (H.E.A.L.) WRITTEN COMMUNICATIONS - NONE APPROVAL OF MINUTES 1. APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 6, 2012 CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED MARCH 20, 2012 2. RECEIVE AND FILE TREASURER'S REPORT DATED JANUARY 31, 2012 3. RECEIVED AND FILE REVENUE AND EXPENDITURE REPORT DATED JANUARY 31, 2012 4. AUTHORIZATION TO SUBMIT A GRANT APPLICATION TO THE INDIAN GAMING LOCAL COMMUNITY BENEFIT COMMITTEE FOR A LAW ENFORCEMENT PROJECT RELATED TO MITIGATION OF THE IMPACTS OF. GAMING ON THE CITY OF LA QUINTA 11 , CITY COUNCIL AGENDA 2 MARCH 20, 2012 5. APPROVAL TO EXCUSE BOARD MEMBER FRANK BLUM FROM THE MARCH 14, 2012 INVESTMENT ADVISORY BOARD MEETING 6. DENIAL OF CLAIM FOR DAMAGES FILED BY DESERT SANDS UNIFIED SCHOOL DISTRICT; DATE OF LOSS - OCTOBER 6, 2011 7. ADOPTION OF A RESOLUTION APPROVING A BICYCLE TRANSPORTATION PLAN 8. APPROVAL OF A REQUEST FOR PROPOSALS TO OBTAIN PROFESSIONAL CONSULTING SERVICES TO COMPLETE A COMPREHENSIVE FEE AND RATE STUDY 9. APPROVAL TO AWARD A CONTRACT TO CONSTRUCT THE SENIOR CENTER HVAC UPGRADE AND APPROPRIATION OF QUIMBY FUNDS, PROJECT NO. 2011-13 BUSINESS SESSION 1. CONSIDERATION OF A MEMORIAL ART DONATION AND AGREEMENT FOR THE CIVIC CENTER CAMPUS 2. CONSIDERATION OF A CHANGE IN THE COMPENSATION FOR CITY COMMISSIONERS, BOARD MEMBERS AND COMMITTEE MEMBERS 3. CONSIDERATION OF A RESOLUTION ALLOWING CERTAIN BUSINESS SIGNAGE AND OUTDOOR MERCHANDISE DISPLAYS ON A TEMPORARY BASIS 4. CONSIDERATION OF THE COACHELLA VALLEY REGIONAL TRANSPORTATION UNIFORM MITIGATION FEE PROGRAM 5. CONSIDERATION TO NEGOTIATE A NEW CONTRACT WITH ROSENOW SPEVACEK GROUP FOR ECONOMIC DEVELOPMENT AND HOUSING SERVICES FOR THE CITY / SUCCESSOR AGENCY / HOUSING AUTHORITY STUDY SESSION - NONE REPORTS AND INFORMATIONAL 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. CITY COUNCIL AD HOC COMMITTEE REPORTS 3. CVAG COMMITTEE REPORTS 4. CHAMBER WORKSHOP/INFORMATION EXCHANGE COMMITTEE (FRANKLIN) CITY COUNCIL AGENDA 3 MARCH 20, 2012 N 003 5. COACHELLA VALLEY CONSERVATION COMMISSION (EVANS) 6. COACHELLA VALLEY MOSQUITO/ VECTOR CONTROL DISTRICT (ROBERT COX) 7. COACHELLA VALLEY MOUNTAINS CONSERVANCY (FRANKLIN) 8. CVWD JOINT WATER POLICY COMMITTEE (ADOLPH) 9. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (OSBORNE) 10. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 11. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 12. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (EVANS) 13. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (ROBERT TEAL) 14. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 15. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 16. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 17. PLANNING COMMISSION MINUTES OF JANUARY 24, 2012 AND FEBRUARY 14, 2012 18. COMMUNITY SERVICES COMMISSION MINUTES OF FEBRUARY 13, 2012 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE TO PUBLIC COMMENT B. QUARTERLY MARKETING REPORT C. OVERSIGHT BOARD MEETING REPORT 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR 4. BUILDING & SAFETY DEPARTMENT REPORT FOR FEBRUARY 2012 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR FEBRUARY 2012 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT FOR FEBRUARY 2012 8. PUBLIC WORKS DEPARTMENT REPORT FOR FEBRUARY 2012 9. POLICE DEPARTMENT REPORT FOR FEBRUARY 2012 10. FIRE DEPARTMENT QUARTERLY REPORT - NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE PUBLIC HEARINGS - NONE NO PUBLIC HEARINGS ARE SCHEDULED, THEREFORE, THE CITY COUNCIL WILL ADJOURN AND NOT RECONVENE AT 7:00 P.M. UNLESS THERE ARE ITEMS FROM THE AFTERNOON SESSION THAT HAVE NOT BEEN CONSIDERED. CITY COUNCIL AGENDA 4 MARCH 20, 2012 ADJOURNMENT The next regular meeting of the City Council will be held on April 3, 2012 commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, Interim City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on March 16, 2012. DATED: March 16, 2012 SUSAN MAYSELS, Int im City Clerk City of La Quinta, California Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777-7103. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. ,'..a 005 CITY COUNCIL AGENDA 5 MARCH 20, 2012 Tayo, 4 4 a" COUNCIL/SA MEETING DATE: March 20, 2012 ITEM TITLE: Approval of Demand Register Dated March 20, 2012 RECOMMENDATION: Approve Demand Register Dated March 20, 2012 BACKGROUND AND OVERVIEW: Prepaid Warrants: 95146 — 95181 } 95182 - 95208 } Voids) Wire Tranfers } P/R 36588 — 36597 } P/R Tax Transfers } Payable Warrants: 95209 — 95287 } FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR:. t STUDY SESSION: PUBLIC HEARING: $407,877.71 $63,901.81 $84.00- $7,195,312.65 $203,080.01 $54,962.51 $258,018.00 $8,183,068.69 Demand of Cash City $1,380,251.92 Demand of Cash -Successor Agency of RDA $6,802,516.77 Demand of Cash — HA $300.00 Respectfully submitted, _�ohn M. Falconer, Finance Director a 006 Approved for submission by: Mark Weiss, Interim City Manager a 007 CITY OF LA QUINTA BANK TRANSACTIONS 2/29/12 - 3/13/12 03/01/12 WIRE TRANSFER - US BANK DEBT SVC PYMT 03/02/12 WIRE TRANSFER - ICMA 03/02/12 WIRE TRANSFER - LQCEA 03/05/12 WIRE TRANSFER - PIERS 03/05/12 WIRE TRANSFER - PIERS 03/05/12 WIRE TRANSFER - HEALTH PREMIUM 03/06/12 WIRE TRANSFER - PIERS 03/06/12 WIRE TRANSFER - TASC 03/06/12 WIRE TRANSFER - LANDMARK TOTAL WIRE TRANSFER OUT $6,825,561.77 $10,169.67 $140.00 $52,900.04 $3,131.68 $108,326.36 $144.61 $1,332.60 $193,605.92 $7,195,312.65 '.p 008 � O q w I QNZI I dNOI a �rz �LLa � W 2 I � i I I O O b b e e Ill Ill o�?a0 b�10 N o O O O m O O O Pl/l �i O o Y Ill Ill m m O O �? V' O�?NP wI� 1f1 0 0 o O m O Ifl N PN N �t �? ur W Z I � N N Ill 1[I b b Ill Ill w N O N O � f^ o o M M 0 N N x� w w N N O O �t �1 bMbMbb w Ill 1l1 M M Ill Ill (OV N �} �t U O � .+ .•� w w M M �? 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FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. " 026 Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: Mark Weiss, Interim City Manager Attachments: 1. Treasurer's Report City of La Quints M 027 2 M 1 1 Nl+Il1Y1L1Y 1 1 MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for January 31, 2012 DATE: February 29. 2012 Attached is the Treasurer's Report for the month ending January, 2012. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes I Sold/Matured Other Endino Chan e LAIF Interest bearing active bank deposit Certificates of Deposit US Treasuries US Gov't Sponsored Enterprises Commercial Paper Corporate Notes Mutual Funds $ 39,150,985 39,563,950 724,000 43,967,696 14,997,613 6,999,427 - 16,132,569 $ 4,024,670 17,069 9,000,000 15,000,000 (2) (2) (2) (2) 1 $ (3,200,000) (7,000,000) (2) 3,237 307 (2,890) 0 148,575 $ 39,975,653 39,581,019 724,000 43,970.933 23.997,920 14,996,537 0 1§5 983,994 824,668 17,069 0 3.237 9,000,307 7,997,110 0 148,575 Subtotal $ 161,536,240 $ 28,041,739 $ 10,200,000 $ 147,923 $ 179%(21:056 $ 17,693,816 Cash $ 979.796 1 & 3 $ 78,123 1 $ 1,057,919 $ 78,123 Total $ 162,516,036 $ 28,041,739 1 $ 10,121,877 $ 147,923 $ 180,287,975 $ 17,771,939 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, 1 hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. John M. Falconer Finance Direc[or/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. 3/7//v Date (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. 0 028 3 Treasurer's Commentary For the Month of January 2012 Cash Balances - The portfolio size increased by $17.78 million to end the month at $180.3 million. The major reason for the increase was the receipt of $20.2 million (versus $21.6 million in Jan 201 1) in RDA property taxes. In addition, Major capital improvement expenditures were $269,000, including: $54,000 spent on the Adams Street Bridge Project, $34,000 spent on the Homewood Suites Transient Occupancy Tax Rebate, $66,000 spent on the Washington St dual left turn lane at Avenue 48 Project, and $85,000 spent on the Coral Mountain Apartment Project. During January no billings were received for the County of Riverside Sheriff contract. Investment Activity - The investment activity resulted in an average maturity decrease of twelve (12) days from the prior month to end the month of January at 74 days. The Treasurer follows a buy and hold investment policy with the purchase of four (4) investments in January to offset two (2) investments that matured. The Treasurer purchased three (3) commercial paper investments totaling $15 million during the month and one (1) Federal Home Loan Bank Discount Note totaling $9 million. The two (2) investments that matured were in Commercial Paper totaling $7 million. The sweep account earned $48 in interest income for the month of January and the bank fees for the month were $ 1,594 which resulted in a net decrease of $1,546 in real savings. Portfolio Performance - The overall portfolio performance was one (1) basis point lower than the prior month ending at .34% for the month, with the pooled cash investments at .45%. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding .43% which reflects the current interest rate environment. Looking Ahead In the short term, the Treasurer will be investing in short term commercial paper or GSE paper. 1.4 029 4 E 0 E EE w S 0 U w n N w E N w m 0 0 0 C 0 W N N w N N 0 Z z Z z 0 z Z 0 2 0 z c z w W Q J 0 O ¢ o L° w m o n .q 8r 0 m wwa N q a $ o g 2 o Q c o 2 c m m y s v o L^ a c w w w > m a M m m m 8 N �E y m m c m m 2 i e� m o n a ei o o m 0 c o m O m � c c ami 5 >c 12 23 a c o$' og' c E E EEE e o n0 N O O E N p O O O O O O O O N p O N> N w o o °c E aoo �_ wwNwN o o� o 0o p�0 O o 0 w w w'E m O o 0 o m v v w mrna 0 m C= m Oa m E T 0 0 E v U c o 0 N m a H c N � m 3 z m^= LL rn N c t$g' m a _pm8 t c u O LL O O O E O 1xc mo >¢O m a ii m 00 U F Q w r OI N m w E v c xp wLvw w gg J rn 00 0� L Z U C Y O J C w q c o 0 B `m a o E Lv m U J J E c 0 m % C z w o m m U 0j 0 m m m d E 0 o g a«mi 'm o "V aci € o mo Eii'`c _ - mUN > fn w 0 v c cuxzx E c' w c c �^ E w v Eo E� m dmmvm o'c 0NmUni E mw ' w 0 u E c 4" ' m¢ U vi U O 0LL c m w 9 0 w F U LLLLDZ _ 031 I Ala maa >�a a= zg^gam a= z�a Sum iq e=aaa`aaa=sQ�� a €E$����� $�ii EE kg$@.�aas"sa"$s-----------zk qi .a .a ..,e.....$4;_ _ I 2=333333??33iii333333 E a$m.S$ g8a� SS ffi s. `A 8. 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Fill " - �m mam 09 ISTA sm �n� �Qq n ryry e 5 e _aa c Hill so I 1$ SHIMpa894F�gspppp: YY6NoE EUui±w' Yoa4og F egg of Um (Y@@p9m 59 <gg@�u 3 r�i3w ��25= rt9 �8m�o dy_uqu�Hn $9ui (n�ge _ F t3nYm»�C to cjj¢`(YUFr rU 77nVVEF f Fr V ]7 a`UVFr n 034 BE ge«Jmg\!: \ \ƒ\\ ƒ\) ){ }ƒE/ !- i � . | . � „ 11" 035 CI V of Le Double Comparative Rates of Interest January 31, 2012 City of la Quints Average I I Treasury & lMN.W I I TBree Monlli Augus12007 5.17% 4.86% 508% 109 4,59% 5.25% Sept 2002 5.16% 486% 5N% 129 400% 5.23% Oc12007 5.11% 4.85% 502% 116 3.95% 5.14% Nov 2007 503% 4.83% 4.96% 99 3.34% 4.96% Dec 2007 4.95% 343% 445% 123 3.39% 480% Jan 2008 458% 3.33% 4,22% 96 2.31% 4.62% Feb 2008 4A2% 3.24% 385% 86 2.0% 4,16% Mar 2008 407% 283% 367% 74 1,50% 378% Apr2008 345% 327% 3,41% 82 170% 340% May 2006 3.14% 327% 3.17% 63 1,92% 3.07% June 2008 309% 1.94% 2.86% 80 2. 14% 2.B9% FY 08109 July 200E 2.99% 193% 2.77% 62 170% IN% 2.29% 2,75% 2.18% 279% August 200E 3.16% 192% 288% 51 169% 189% 2.14% 2.38% 2.08% 278% Sep12008 2.81% 1.92% 264% 37 142% 179% 196% 200% 2.13% 277% 002008 2.66% 261% 261% 29 090% 1.40% 172% 1.50% 207% 271% Nov 2008 2.38% 236% 2.36% 64 0.15% 049% 1.04% 125% 1.45% 2.57% Dec 2008 1,60% 018% 142% 116 0.05% 0.25% 0.59% 088% 0.97% 235% Jan 2009 1.36% 0.18% 1.23% 82 0.15% 0.35% 0 43% 0.88% 031% 2 05% Feb 2009 123% 0.18% 1,11% 75 030% 0.50% 0.61% 0.88% 048% 187% Mar2009 1.26% 0.18% 1,13% 69 0.20% 0,42% 070% 0.88% 037% 1.82% - Apr 2009 0.94% 0.18% 0.85% 54 0.31% 0.33% OS9% 088% 0.28% 161% May 2009 0.92% 0,18% 0"% 80 0.18% 0.30% 0.53% 0.88% 0.23% 1,53% June 2009 0.85% 0.29% 0.EO% 111 020% 0.35% 0.55% 1.13% 0.26% 138% FY 09110 July 2009 069% 0.30% 065% 111 OA9% 028% 047% 100% 028% 104% August20W 064% 030% O61% 92 0,16% 0.26% 046% 100% 0.24% 093% W12009 0,56% 0,31% 053% 112 OA2% 0.12% 0,41% 1.00% - 0.19% 075% Oct 20W 0,52% 0.31% 0.50% 90 0.08% OAM 0,38% 100% 0.19% 065% Nov 2009 056% 031% 0.53% 152 0.04% 0.14% 0,32% 015% 0.15% 0,61% Dec 209 0 %% 0.15% 0.51% 239 OA 1% 020% 0.16% I N% 0.16% 0 5T% Jan 2010 046% 0,16% 043% 179 0.06% 0.14% 0.34% 088% 0.13% 0.56% Feb 2010 0,51% 0,16% 0.48% 162 0,13% 0,19% 0.32% OBB% 0.15% 0.58% Mar2010 0.50% 0,16% 047% 172 0,15% 024% 0,38% 100% 020% 0.55% Apr2010 0.52% 0. 16% 0.48% 162 0.15% 024% 049% 1.00% 023% 0.59% May 2010 0.52% 0.16% 048% 116 0.17% 022% 037% 075% 028% 0.56% June 2010 045% 003% 034% 134 0.16% 0.22% 0,32% 063% 032% 0.53% FY 1011 July 2010 0.50% 0,15% 047% 119 0.16% 0.20% 0,30% 0.63% 028% 0.53% Aogcst 20lC 0 49 % 0.15% 046% 108 0.15% 0.19% 0 26% 0.38% 0.25% 051% Sept2010 0.55% 0,15% 0,51% 107 0,16% 0,19% 027% 0.38% 024% 0.50% Oct 2010 0.55% 0.15% 051% 88 0.13% 0.17% 0.23% 0.38% 023% 048% Nov 2010 0.53% 0.15% 0A9% 84 0.18% 0.21% 028% 0,50% 0.23% 0.45% Dec2010 0.59% 0. 14% 0.52% 265 0.15% 0.19% 0.30% 0,63% 0.23% 046% Jan 2011 051% 0.14% 043% 206 0.16% 0.18% 0,28% 063% 024% 0.54% Feb 2011 0.55% 0.17% 0.46% 210 OA5% 0.17% 031% 063% 0,23% 051% Mar 2011 054% 0.17% 045% 218 0.05% 0,13% 0.26% 0,75% 023% 0.50% Apr2011 0.59% 0. 17% 0.48% 192 005% 0.10% 0.28% 0.63% 0.20% 0.59% May20ll 046% 0,17% 041% 156 006% 0.12% 020% 0.50% 0.16% 041% June 2011 0.53% 000% 0,35% 126 003% 0.10% 020% 0.38% 0.15% 045% FY 11112 July 2011 0.53% 0.00% 0,35% 112 0,07% 0.12% 0.15% 0.20% 0. 14% 0.38% Augus32011 0.60% 0.00% 0.38% 102 002% 005% 0.10% 0.13% 0.16% 041% Sept2011 0.58% 0.03% 0.39% 124 002% 006% 009% 0.13% 0.14% 038% Oct 2011 0.53% 0.03% 0.35% 117 001% ON% 0,12% 025% 0,15% 0,39% Nov20ll 0.52% 003% 0.37% 94 O03% 00T% 0,10% 025% 0.14% 040% Dec 2011 048% 0,03% 0,35% 86 0.02% OW% 0.11% 0.13% 0.14% 0.39% Jan 2012 0.45% 003% 0.34% 74 0.05% OOB% 0.11% 025% 0.14% 039% ," , 036 11 N_ N M N � rcc C `Y L 3 J 'O = O w O .� r O U Al o L N U A o 0 � o 0 n co � o 0 Q o 0 0 0 0 o c o 0 0 tn c") U N 7 O 6 0 0 o 0 0 a 037 12 i CF'b OF'I�' COUNCIL/RDA MEETING DATE: March 20, 2012 AGENDA CATEGORY: ITEM TITLE: Receive and File Revenue and BUSINESS SESSION: Expenditure Report dated January 31, 2012 CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Receive and File. BACKGROUND AND OVERVIEW: Receive and File the January 31, 2012 Statement of Revenue and Expenditures for the City of La Quinta. Respectfully submitted, A40� 4-WA-�� John M. Falconer, Finance Director Approved for submission by: Mark Weiss, Interim City Manager Attachment: 1. Revenue and Expenditures Report, January 31, 2012 .M 038 ATTACHMENT 1 CITY OF LA OUINTA REVENUES - ALL FUNDS 0710112011-01/J1/2012 FUNDS ADJUSTED BUDGET RECEIVED REMAINING BUDGET % RECEIVED General $32,053, 900.00 $10, 106,188. 34 $21.947,711W 31.50% Library 2,130, 3W.00 520,56 2,129, 779.44 0.00% Gas Tax Revenue 994,9W.00 555,586.W 439,31364 55. W% Federal Assistance 145,833.00 13, 54500 132.288.00 9,30% JAG Grant 16,152. DO 7,663.40 8,488.60 47.40% Sisal (Cops) Revenue 100,3W.00 11273 100,187.27 0.10% Indian Gaming 105,844 00 0,00 105,844.00 0.00% Lighting B Landscaping 979,114,00 511,222.19 467,891.81 52.20% RCTC 000 0.00 0.00 0.00% Development Funding 0.00 0.00 'O.W 0,00% Crime Violent Task Force 000 189,043.28 (189,043.28) 0.00% Asset Forfeiture 8,533,00 8,996.13 (4W 13) 105.40% AS 939 4,300,00 (69.05) 4,369.05 -1,60% Quimby 50,000 GO 1,453,41 49,646.59 2.90% Infrastructure 3W.00 141,62 158.38 47,20% Proposition I 352,382.W 42,573.70 309,808.30 12,10% South Coast Air Quality 65,668.00 11,111.81 54,456.19 16.90% CN1AQ/ISTEA 416,026.W 225,372,28 190,65372 54.20% Transportation 435.210 W 28,17176 407,038.24 6.50% Paris B Recreation 167.556.00 12,468.W 155068.W 7,50% Civic Center 69,482,00 13,941.W 55, 541.00 20,10% Library Development 66, 573.00 4,970.00 61,W3.00 7.50% Community Center 19,85800 1,450,81 18,407.19 730% Street Facility 15,70.00 1202.17 14,505.83 7.70% Park Fadlity 4,026.00 30].94 3,718.06 T 60% Fire Protection Facility 15,731.00 1,960.W 13.771.00 12.W% Arts In Public Places 99,800.00 15,481.69 84,318.31 15,50% Interest Allocation O.W 49,669,05 (49,W9.05) O.W% Capital Improvement 111.124, 795. 00 7.081, 83786 104, 042, 957.14 6.40% Equipment Replacement 620, OX 00 5W,83769 29,968.31 96.20% Intonation Technology 489, 322.00 486,36072 2,961,28 99,40% Park Equipment B Facility 2,700.0 158,92 2, 54108 5.90% SilverRock Golf 3.916,419. 00 1,598,441.32 2,317,97768 40.80% SilverRock Goff Reserve 68.340,00 235,35 68,100.65 O.W% La Quints Public Safety Officer 2, 100. W 2,01326 W6 74 95 90% Supplemental Pension Savings Plan 200,954. W 200404.55 549.45 99.70% La Quints Financing Authority 5,048,934.00 4,939,305.56 109,628.44 97.80% Successor Agency 15,884,830.W 9,531,441.23 7,353,38877 56.40% RDA Project Area No. 1 37,573,W1.W 32,461,802.87 5,111,198.13 86.40% RDA Project Area No. 2 15,038.167.W 13,086,870.62 1.951,296. 38 8TW% La Quint. Housing Authority 5 d65, W000 4 ]83 347.43 882 622.57 8].50% Total $234%1 ,70 10 $86,566,161.56 $148,187572.44 36.90% 039 2 CITY OF LA QUINTA EXPENDITURES - ALL FUNDS FUNDS ADJUSTED BUDGET 0710112011-01131IM12 EXPENDITURES ENCUMBERED REMAINING BUDGET ¢natal-931K. 2.203 W E1 4 2,023. 1 21,171 48 22,864,008.01 Library 1,776,ON 00 1,169,237.W 0,00 60885700 Gas Tax 1,362,323.00 580.35600 0,00 787,012.W Fegerel Assistance 145.833.W 0.00 0.00 145,833.00 JAG Grant 16,152.00 7,66340 000 8,48060 Sled (Cops) Revenue 145.029.00 OW O.W 145.029.00 Indian Gaming 105,844.00 OW 0.00 105,844.00 Lighting B Landscaping 1,W2,g96.W 585,081.00 0.W 417,915.00 RCTC 0.00 0.00 O.W 0.00 Development Agreement 000 0.00 O.W 0.00 CV Violent Crime Task Force 2898700 0W O.W 28,987.00 AS 939 194,961.00 118,262.02 2,0W.00 74,690.98 Quimby 8,444,543.W 133,354.30 0.W 8,311, 18870 Inhastmi 393.074.00 000 0.W 393,074.00 Proposition 16 352,382,00 46,321,33 0 W 300,01067 South Coast Air Quality 41, 568.00 (2,446.93) O.W 44,014,93 CMAQ 416.02600 225,37228 0.W 190.65372 Tansportatlon 4.155,414.00 1584,600.33 O.W 2.570,813.67 Parks B Recreation 7100.00 3.694.55 O.W 3,40545 Civic Center 232,056.00 139,726.86 0 W 97,329.14 Library Development 9,80000 5.22742 OW 4,572.58 Community Center O.W 0.00 OW 0.00 Street Facility 10,OW.00 5488.98 OW 4,51102 Park Facility 2,200,00 M4.12 O.W 1,93583 Fire Protection 4,700.00 2.512.30 O.W 2,182]0 Arts In Public Places 5382W.00 26,280,01 OW 509,919.99 Interest Allocation 0.00 000 0.00 0,00 Capital Improvement 111,124,795.00 8,236,69188 1479.195.02 101400.9132,10 Equipment Replacement SIX 339.00 109.955,37 0.W 4g4,383.63 Information Technology 518,35400 224,149,93 0.00 294,204.07 Park Maintenance Facility 482,23,100 35.929]1 0.00 146.304.29 SilverRock Golf 3,833.108.00 1,999,512. 19 000 1,833.530.81 SilverROck Reserve 0.00 0.00 000 0.00 LQ Public Safety Officer 2,W0.00 0.00 0.00 2.W0.00 Supplemental Pension Savings Plan 12,833.00 12,032 86 - 0.00 0.14 La Quints Financing Authority 5048,93500 4,936,825.56 0,00 112,10944 La Quints Housing Authority 1433,09100 39].]54.09 0,00 1,035,336.91 Successor Agency 1, 353,38800 O.W 0,00 7,353,388.00 RDA Project Area No. 1 105.338.824.0 48,085,031.16 O.W 57,253.792.84 RDA Project Area No. 2 26,680,00500 13,565,688.84 O.W 23,114.316.16 Total MU, 3 CITY OF LA GUINTA 07MI12011 - 01/31/2012 GENERAL FUND REVENUES DETAIL (IN2)-(3) (3)•(4)-(6) (6V(31961 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 1, 714,8W.W 903, 837.51 810,962.49 52,710% NO Low Property Tax DistribWon 3,922,500.00 2,196,985.69 1.725,514,31 56,010% Non -RDA Property tax 143,5W.W 0.00 143,5(10.00 0.000% Statutory Tax -LO 190,000.W 000 196WO.W 0.000% Statutory Tax - Riverside Cnty W,W0.00 O.W 80,000.00 0.000% Sales Tax 5,531,677.00 1,09.176,86 3,592,500.14 35.060% Sales Tax Reimbursement 1,843, 892.00 155,263,10 108,628. 90 8.420% Document Transfer Tax 421, SW.W 180,214.20 241.285.80 42.760% Transient Occupancy Tax 4,500,003.00 1,608,620,14 2,891,379.86 35,750% Transient Occupancy Tax- Mitigation Measures 251,000.00 16,49064 234,509.36 6.570% Franchise Tax 1,531730.W 198129.65 133360035 12940% TOTALTAXES 20,1W.599.00 7,198,71779 12.931,881.21 35]6()% LICENSE 6 PERMITS: Business License 298,40.00 165,937.40 132.462.60 55.610% Animal License 32,3W.00 15,945.50 16354.50 49370% Building Permits 188,30000 84,092.00 104,208.DO 44.660% Plumbing Permits 24,400.0 12,168.75 12,231,25 49,870% Mechanical Permits 24,800.W 15,19550 9,604.W 61.270% Electncal Pemrits 25,200.W 13,533.07 11,666.93 53700% Garage Sale Pedmis - 16,100.00 9,WO.00 6,8W.00 57.760% Misc, Permits 52,60000 21,462.77 31,137.23 40.8W% TOTAL LICENSES X PERMITS 652, 10000 337,634.99 324,465.01 50.990% FEES: Sale of Maps B Publications 188500 33271 1,552.29 17.650% Community Services Fees 433,844.00 236907.10 196,936.90 54610% Finance 7,800.00 315.W 7,485.W 4,040% Bldg 8 Safety Fees 210,366.00 W,379.35 129,986.65 38.210% Bldg S Safety Lease Revenue 73,1 W. W 46,514.08 26,585.92 63.630% SMIP Administration Fees 2%00 52.39 197.61 W.960% Planning Fees 75,13O0.00 51,9139.U2 23,810.98 68,590% Public Works Fees 150,W5.W 79,068,90 70986.10 52690% TOTALFEES 953,100.00 495.558,55 457,541,45 51.990% INTERGOVERNMENTAL Motor Vehicle In -Lieu 3,151,55800 21,976.06 3,129,581.9l 0.700% Motor Vehicle Code Fines 100,000.00 41, 315,16 58,684.54 41.320% Parking Violations 42,9W.00 17, 806.00 24,994.00 41,740% Misc. Fines 151400.W 70,135A5 81,2UA5 46,320% Federal Gout Gents 154,349.00 3,575.55 150,773,45 2,320% County of Riverside Grant 0.03 0,00 0.00 O.WO% - State of California Gram 11,892.00 6,122.44 5,769.56 51.480% Fire Services Credit- Capital(1015W0337W10) 63,587.0) 63,587,20 (0.20) 1W.000% FireSemces Credit -Open (10150D03375MO) 5,254,039,00 1,246,524,08 4.007,514,92 23.730% CVWD 16SOO 00 O.W 16,80).00 0.000% CSA152 Assessment 257408,00 257408,47 (047) 1W000% TOTAL INTERGOVERNMENTAL 9,203,933,00 1,728,550,81 7.475.382. 19 18.7W% INTEREST 493,WD 00 81,048.13 412.851,87 16410% MISCELLANEOUS Miscellaneous Revenue 32900.00 21,965.52 10.913,48 66.830% AB939 92,400.W 44,652.93 47,747.07 48.330% Mitigation Measures 47.460.00 47.460.00 0.00 10000% Rentalincome O.W 000 0.00 0.000% Advertising Coop 25,000.00 13,865.W 11, 135.W 55460% Cash Over/(Shod) 0.00 (131.54) 131.54 0 WO% TOTAL MISCELLANEOUS 197,760.DO 127,832.91 69,927.09 64.640% TRANSFER IN _ 412,W8. W 136 845.16 275,662 So 33 170% TOTAL GENERAL FUND 32,053.900.00 10.106, 188.34 21.947.71166 31.530% 041 4 CITY OF LA GUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT OT1011201-01131/2012 GENERAL GOVERNMENT: It)-M-0) (6) 13H4H6p(6) ADJUSTED 01/31/12 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET 414,007.04 0.00 371.549.83 0.00 691.034.19 0,00 CITY CLERK 574071.00 301,33134 3,010.21 269 ]2966 TOTAL CITY CLERK 54:01.00 301, 31.34 3.010.00 269)2966 COMMUNITY SERVICES PARKS S RECREATION ADMINISTRAT1O1 1,043,52200 575,536.57 6,545.00 461,440,43 SENIOR CENTER 414,560.00 227,444.07 0.00 187,115,93 PARKS 6 RECREATION PROGRAMS 327,820,00 230.12888 0.00 97,691.12 LIBRARY 1,464,016.00 248.950.33 0.00 1.215,057.67 PARK MAINTENANCE 1,077.556.00 603,38925 0.00 474,16675 MUSEUM 312078.00 14190495 0.00 170,173.05 TOTAL COMMUNITY SERVICES 4,639,55200 i.027,362.05 8,54600 2,6 ,64/.95 FINANCE: FISCAL SERVICES 974,738.00 554,640.40 0.00 420.097.60 CENTRAL SERVICES 34019100 188,]23.]4 0.00 153467.26 TOTAL FINANCE 1,314!929.001 741,364.1, 0.00 573564. BUILDING S SAFETY: BUILDING 6 SAFETY -ADMIN 282,32700 15435284 456.00 127,518.16 BUILDING 553,689.00 320501.54 0.00 233.187.46 CODE COMPLIANCE 1,069,895.00 597,813.36 0.00 472,013164 ANIMAL CONTROL 459,697.00 238.999.88 0.00 220,697.12 FIRE 4,957,00200 1,124,553,22 0.00 3,832,4d8.78 EMERGENCY SERVICES 255.39200 97,222.97 0.00 158.169.03 CIVIC CENTER BUILDING -OPERATIONS 1204194.0.0 83842] ]5 000 365 76625 TOTAL BUILDING 85AFETY 8:782,196.6 3,3]1,8]1.56 456.00 5,409,868 as POLICE: POLICE SERVICES 12,874.770. 00 2,691,074.24 000 10,183695.76 TOTAL PUBLIC SAFETY 12,874, 0.00 2.691.074.24 0.00 10.183,69.E PLANNING: PLANNING -ADMIN 950,921.00 483,45154 0.00 46],469.46 CURRENT PLANNING 567,451.00 2" 246 74 0.00 323,2042E TOTAL COMMUNITY DEVELOPMENT 1,518.3 2.00 72],89 . 8 0.00 7 0,6137 2 PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 609,920.00 277,057,12 0.00 332,862.88 DEVELOPMENT 6 TRAFFIC 603,874.00 322.M,81 0,00 281,817.19 MAINTIOPERATIONS- STREETS 2,673.672.00 1.753,73410 0.00 1,119,937.30 - MAINT/OPERATIONS- LTGMNDSCAPIN 1,533,56100 751,27274 0.00 ]82,238.26 CONSTRUCTION MANAGEMENT 1778250.90 901542. 11,1148 865,546.94 TOTAL PUBLIC WORKS ],399,277.0p 4.669.663.958 5 11.160.48 3.382,452.57 TRANSFERS OUT 1.316.235.00 463,01422 000 853,22018 GENERAL FUND REIMBURSEMENTS (6, 598189.00) (3,522,875 80) 000 (3,076,313 20) NET GENERAL FUND EXPENDITURES 38.342.20300 13 d57.023.51 21.1 ]1.48 2286400801 u 042 5 CITY OF LA OUINTA 07MI12011 .0113111012 ALL OTHER FUNDS REVENUE DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 2,123,900.00 0.00 2,123, 9D0.00 0.000% Contributions 0.00 0.00 0.00 0.OW% Interest 6,400.00 520.56 5,879.44 8AW% TOTAL LIBRARY 2,130,300.00 520.56 2,129779.44 0,020% GAS TAX REVENUE: Section 2105 205,2W,00 103,228.38 101971.62 50,310% Section2106 128,600,00 64,297.50 64,302.W 50.000% Section 2107 273,100,00 150,886.30 122,213,70 55.2W% Section 2107.5 6,000.00 O.W 6,000.00 0,000% Section 2103 384,800W 235520.05 145,279.95 61.950% Traffic Congestion Relief 0.00 0.00 0,00 0.000% Interest 200W 654,13 (454.13) 327,070% TOTAL GAS TAX 994,900.00 555586.36 439,313.fi4 56840% FEDERAL ASSISTANCE REVENUE: CDBG Grant 145,831W 13,545.00 132.288.00 9,290% Federal Stimulus 0.00 0,00 0.00 0,000% Interest 0.W 0.00 0.00 0,000% TOTAL FEDERAL ASSISTANCE 145,833.W 13.545,00 132,2W.W 9.290% JAG GRANT Grant Revenue 16,152.W 7,W3A0 8,4W,60 47AW% Interest 0,00 0.W 0.00 0.000% TOTAL JAG GRANT 16162.00 7,663.40 8,488.60 4Z MI% SLESF(COPS) REVENUE: SLESF (Cops) Funding - 100000.00 0,00 100,00000 0.WO% Interest 300.00 11273 187,27 37.5W% TOTAL SLESF(COPS) 100,300.00 11273 100.187.27 0,110% INDIAN GAMING Grant revenue 105,844.00 0.00 105,844.00 O.OW% Interest 000 0.00 0.00_ O.D00% TOTAL INDIAN GAMING 105844.00 0,00 105.844,00 aOW% LIGHTING S LANDSCAPING REVENUE: Assessment 979,114,00 511,222.19 467,891.81 52.210% Developer 0.00 0,00 0.00 0000% Interest 0.00 000 0,00 0.000% TOTAL LIGHTING A LANDSCAPING 979 114.00 511,222.19 467,891.81 52.210%. RCTC RCTC Funding 0.00 0.00 0.00 - 0.000% Transfer in 0.00 000 0.00 0.000% TOTAL ROTC DEVELOPMENT AGREEMENT FUND Megatim Measures 0.00 0.00 0.00 0.000% 'Interest 0.00 000 0.00 0.000% Transfer in 0,00 0,00 0.00 0.000% TOTAL DEV AGREEMENT 0,00 0,00 O.W 0.000% 04.3 r9 07101/2011-0IM112012 CITY OF LA QUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED CRIME VIOLENT TASK FORCE Member Contributions - Carryover 0.00 189.043.28 (189p43.28) 0.000% Grant revenue -JAIB 0.00 0.00 0.00 0.000% CLET Line 0.00 0.00 0.00 0.000% Asset Forfeiture -State Adjudicated 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL CRIME VIOLENT TASK FORCE 0.00 189,043.28 (189,D43.28) 0.000% ASSET FORFEITURE State Adjudicated 8,533.00 8,996.13 (463.13) 105430% Feeeml Adjudicated 0.00 0.00 0.00 0.000% TOTAL ASSET FORFEITURE AS 939 REVENUE: AS 939 Fees 0.00 0.00 0.00 0.000% Interest 4,300.00 (6905) 4, 369.05 -1610% Transfer In - 0.00 0.00 000 0.000% --TTTGW- TOTAL AB 938 QUIMBY REVENUE: Quimby Fees 30,00000 000 3Q000.00 0.000% Donations 0.00 0,00 0.00 0000% Interest 20000,00 1453.41 18546.59 7270% TOTAL QUIMBY 50,000.00 1,45341 a&16.59 2,910% INFRASTRUCTURE REVENUE: WIRY refund 0,00 0,00 0.00- 0,000% Interest 300,00 141.62 158,38 47210% Transfer in 0.00 0.00 0.00 0.000% TOTAL INFRASTRUCTURE =).00 141.62 158.38 47.210% PROPOSITION 18 - SB1266 Prop I Grant 352,38200 41,814.57 310,56743 11.870% Interest - 000 759.13 (75913) 0000% TOTAL PROPOSITION 1 B 335362.00 42,513.10 mid'duo. 1 12 UW% SOUTH COAST AIR QUALITY REVENUE: S.C.A.O. Contribution 40,000.00 11,123.38 28,876,62 27.810% MSRC Funding 25,368.00 0.00 25,368,00 0.000% Sheet Sweeping Grant 0.00 000 0.00 0.000% Interest 200.00 (11.57) 21157 -5790% TOTAL SCAQ 65.55600 11,111.81 54,4% 19 16,950% CMAQOSTEA State Grants 416.026.00 225,372 28 190,653 72 54.170% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0 am% TOTAL TRANSPORTATION 416,026.00 225,372.28 190,65372 54.170% TRANSPORTATION Developer fees - 353.410D0 27,020,00 326,390.00 7.650% Interest 1.800A0 1,15176 648.24 63.990% Donations 80,000.00 0.00 80000.00 0.000% Transfer in - 0.00 000 0,00 0.000% TOTAL TRANSPORTATION 435,210.00 28,171,76 407,038.24 6.470% PARKS 6 RECREATION Developerfees 167,556.W 12,488.00 155,068.00 7.450% Interest 0.00 0.DO 0.00 0000% Transferor 0.00 0.D0 0.00 0.000% TOTAL PARKS Is RECREATION 167556A0 12,488.00 155,088.00 7,450% p..: 044 ►A U7101=11 .0113112012 CITY OF LA QUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED CIVIC CENTER Developer fees 69,482.00 13,941.00 55,541.00 20.060% Interest 0.00 0.00 000 0.000% Transfer In 0.00 0.00 0,00 0.000% TOTAL CIVIC CENTER 69.482.00 13,941.00 55,541.00 20.060% LIBRARY DEVELOPMENT Developer fees 66,573.00 4,970.D0 61,603.00 7.470% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 000 0.00 0.000% TOTAL LIBRARY DEVELOPMENT %,573.00 4,970.00 61,60300 7.470% COMMUNITY CENTER Developer fees 13,958.00 1,036.00 12,922.00 7.420% Interest 5900.00 414.81 5,485.19 7.030% TOTAL COMMUNITY CENTER 19,858.00 1450.81 18,407.19 7.310% STREET FACILITY Developer fees 13,508.00 938.00 12,57000 6.940% Interest 0.00 0.00 000 0.000% Transfer In 2,200.00 264.17 1,935.83 12.010% TOTAL STREET FACILITY 15,708.00 1,202.17 14.505,83 7,650% PARK FACILITY Developer fees 4,026 DO 30800 3.718.00 7.650% Interest 000 (0.06) 0.D6 0.000% TOTAL PARK FACILITY 4,02500 307.94 3.718.06 7650% FIRE PROTECTION FACILITY Developer ees 15,731,00 1.980.00 13,771.00 12.460% Interest 0.00 0,00 0.00 0000% TOTAL FIRE PROTECTION FACILITY 15, 731.00 1,960.00 13,771.D0 12 460% ARTS IN PUBLIC PLACES REVENUE: .Arts in Public Places 97,500,00 15,210.01 82,289.99 15 600% Are In Public Places Credits Applied 0.00 0.00 0.DO 0 000% Insurance Recovenes 0,00 0.00 000 0,000% Donations 0.00 0.00 0.00 0.000% Interest 2, 300.00 271.68 2,028.32 11.810% TOTAL ARTS IN PUBLIC PLACES 99, 800.00 15,481.69 84.318.31 15510% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 49,669.05 (49,669,05) 0.000% Transfer In 000 0.00 0.00 0 000% TOTAL INTEREST ALLOCATION 0.00 49,669.05 (49669.05) 0.000% ,0 045 0 07/01/2011 .0113112012 CITY OF LA QUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED CAPITAL IMPROVEMENT FUND: CVAG 2674,62200 28,168,10 2,M,45390 1.050% CVWD 0.00 0.00 0.00 0,000% County of Riverside 0,00 0.00 0.00 0.000% Surface Transportation Funding 20,292,594.00 1,388,62545 18,903,%8.55 6.840% City of Indio 0.00 0.00 0.00 0:000% DSUSO 0.00 0.00 0.00 0,000% NO 0,00 0.00 0.00 0.000% RCTC 0.00 0.00 0,00 0.000% - Vista Dunes Housing LLP 0,00 0.00 0.DO 0.000% S8821-Bicycle Path Grant 0.00 000 0.00 0000% State of CaIWomia OM 000 0.00 0000% APP Contribution 0.00 000 0.00 0.00056 Developer Agreement Funding 620,959.00 101,70200 519,257,00 16,380% Litigation Settlements 0.00 0.00 0,00 0.000% Transfers in From Other Funds 87,535620.00 5,563342.31 81973277.69 6,360% TOTAL CIP REVENUE 111,124.795.00 7.081.837.86 104.042,957.14 30630% EQUIPMENT REPLACEMENT FUND: Equipment Charges 589,338.00 689, 338.00 000 100.000% Capital Contribution 0.00 0.00 0,00 0.000% Sale W Fixed Asset 0.00 ' 0.00 0.00 0.000% Insurance Recoveries 0 DO 0.00 0.00 0.000% Interest 6.100.00 1,499.69 4,600.31 24.690% Transfers In 25,368.00 000 25,368.00 0000% TOTAL EQUIPMENT REPLACEMENT 620,806.00 590,837,69 29.%8.31 95.170% INFORMATION TECHNOLOGY FUND: Charges for services 485,522.00 485,521.65 0.35 100. WD% Capital Contribution 0.00 0.00 0.DO 0.000% Sale of Fixed Asset 000 0.00 0.00 0,000% Interest 3,800.00 839.07 2,960.93 22.080% Transfers In 0.00 0.00 0.00 0.000% TOTAL INFORMATION TECHNOLOGY 489,322.00 486, 360.72 2,961,28 99.390% PARK EQUIPMENT S FACILITY Charges for services 0.00 0.00 0,00 0.000% Interest 2,700. DO 158.92 2,541.08 5. No% Capital Contributions 0.00 0.00 0.00 0.000% TOTAL PARK EQUIPMENTS FAC - 2,700.00 158,92 2,W.08 5890% SILVERROCK GOLF Green fees 3,386, 906.00 1, 376,042.91 2,010,863. 09 40.630% Rangefees 155, 850.00 42,807.00 113.043.00 2T470% Resident Card 40,000,00 66450.56 (26,450,56) 166.13D% Mer,handise 321,663.00 113.140.85 208,522.15 35.170% Food S Beverage - 12.000.00 0.00 12.000.00 0,000% Allocated Interest Income 0.00 0,00 0.00 0.000% Tansters In 000 0.00 0.00 0.000% TOTAL SILVERROCK GOLF 3,916,419,00 1,598.441.32 2,317,977.68 40.810% SILVERROCK GOLF RESERVE Interest 1.800.00 235,35 1,564.65 13.080% Transfers In W,540.00 0,00 65540.00 0.000% TOTAL SILVERROCK GOLF 68,340.00 235.35 68.104.65 0.340% LQ PUBLIC SAFETY OFFICER FUND Transferin 2,000.00 2.000.00 0.DO 100.000% Interest 100.00 13.26 86.74 13.260% TOTAL LQ PUBLIC SAFETY 2,100.00 2,013,26 8674 95.870% SUPPLEMENTAL PENSION SAVINGS PLAN Consibutions 200,054.00 200,054,00 0.00 1M000% Interest 900.00 350,55 549.45 38.950% TOTAL SUPPLE PENSION SAVINGS PLAN 200,954.00 20 i,IN.55 54945 99.730% if 046 91 CITY OF LA OUINTA OTHER CITY FUNDS ADJUSTED 01131112 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND INTEREST ADVANCE 0.00 0.00 000 0,00 CAPITAL PURCHASES 000 0.00 0.0 0.00 REIMBURSE GENERAL FUND 1,776,094.00 1,169,23700 000 608,857.00 TRANSFER OUT 0,00 0.00 0.00 TOTAL LIBRARY FUND GAS TAX CONTRACT SERVICES 0.00 000 0.00 0.00 REIMBURSE GENERAL FUND 1.367.37300 580,35600 0.00 28$017.00 TRANSFER OUT. 000 000 0.00 0.00 TOTAL GAS TAX FUND FEDERAL ASSISTANCE FUND: TRANSFER OUT 145,833.00 000 145,83300 TOTAL FEDERAL ASSISTANCE FUND JAG GRANT TRANSFER OUT TOTAL JAG GRANT 18152.00 ],663.40 0.00 8,488.60 SLESFICOPSI TRANSFER OUT TOTAL SLEW (COPS) FUND 14502900 000 0.00 145.029.00 INDIAN GAMING FUND TRANSFER OUT 105844.00 0.00 0.00 105,844.00 TOTAL INDIAN GAMING FUND LIGHTING S LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 1002,99600 585,081.00 0,00 41T,915.00 TRANSFER OUT 0.00 0.00 DW 000 TOTAL LTCV ANDSCAPING FUND RCTC TRANSFER OUT 0.00 0.00 000 0.00 " TOTAL RCTC DEVELOPMENT AGREEMENT FUND CONSTRUCTION 0,00 0.00 000 0.00 REIMBURSE GENERAL FUND 0.00 0.00 000 000 TRANSFER OUT 0.00 0.00 000 0.00 TOTAL DEV AGREEMENT FUND u uu um 0,00 CRIME VIOLENT TASK FORCE OPERATING EXPENSES 28,987.00 0,00 000 28,987 00 TRANSFER OUT 0.00 0,00 000 0,00 - TOTAL CRIME VIOLENT TASK FORCE 2898100 0,00 _ AS 939 OPERATING EXPENSES 54,725.00 13,475.53 2,000.00 39?4947 REIMBURSE GENERAL FUND 7158000 41755.00 0.00 29.825.00 TRANSFER OUT 6865fi.00 63"149 0.00 5624.51 TOTAL AS 938 GUIMBY FUND: FEASIBILITY STUDY 000 0.00 0.00 0.00 REIMBURSE DEVELOPER FEES 0.00 0.00 000 0.00 TRANSFER OUT 8444,543.00 133,354.30 0.00 8,311,188J0 TOTAL GUIMBY INFRASTRUCTURE FUND CONSTRUCTION 0.00 000 C.00 000 REIMBURSE GENERAL FUND 0.00 0.00 000 0.00 TRANSFER OUT 393,074.00 0.00 000 393,074.00 TOTAL INFRASTRUCTURE 047 10 CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 1/3112012 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PROPOSITION 18 - SIR 1266 TRANSFER OUT TOTAL PROPOSITION I B FUND 352382.00 46,371.33 OW 30O01067 SOUTH COAST AIR QUALM FUND PROJECT EXPENDITURES 16,200.00 (2,448.93) 0.00 18,646.93 TRANSFER OUT 25368.D0 0W 0.00 2536BW TOTAL SOUTH COAST AIR QUALITY CMAQ PROJECT EXPENDITURES 0.W 0,00 0.00 0.W TRANSFER OUT 416,028.00 225.372,28 0.00 1W 65372 TOTAL CMAQ TRANSPORTATION PROGRAM COSTS 000 O.W 0,00 0W INTEREST ON ADVANCE 76,802.W 44,678.04 0.00 32,12396 CONTRIBUTION 0.W O.W 0.W 000 TRANSFER OUT 4,07B,fi12.00 1539922.29 0.00 2538,68971 TOTAL TRANSPORTATION21 PARKS S RECREATION INTEREST ON ADVANCE 7,1 W.00 3SW 55 O.W 340545 TRANSFER OUT 0.00 0,00 am 0.00 TOTAL PARKS 6 RECREATION CIVIC CENTER SERVICES O.W 2,732,19 0.00 (2,732.19) INTEREST ON ADVANCE 3SW0.00 19.128.67 000 15,871.33 REIMBURSE GENERAL FUND 202.056.W 117.866.00 0.W 84,190.00 TRANSFER OUT O.W 000 O.W 0.00 TOTAL CIVIC CENTER LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 - 0.00 0.00 O.W INTEREST ON ADVANCE 9,eW.00 522742 0.00 4,572.58 TRANSFER OUT 0.W 0.00 000 O.W TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER PROGRAM COSTS O.W O.W 0.00 0.00 TRANSFER OUT 000 O.W 0,00 0.00 TOTAL COMMUNITY CENTER 0.00 STREET FACILITY PROGRAM COSTS 0.00 0.00 0.W 0,00 INTEREST ON ADVANCE 10,OW.00 54 BB OW 4,511,U TRANSFER OUT 0.00 O.W 000 0,00 TOTAL STREET FACILITY PARK FACILITY PROGRAM COSTS O.W 0.00 O.W OW TRANSFER OUT 2200.W 264.i7 0.W 1935.83 TOTAL PARK FACILITY FINE PROTECTION INTEREST ON ADVANCE 4,7W.00 2,512.30 0.00 2,18770 TRANSFER OUT 0.00 0,00 0.00 0.W TOTAL FIRE PROTECTION DIF ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 20.000.W 9,86816 0.00 10,133.24 OPERATING EXPENSES-APP 4,700.00 84405 O.W 3,855.95 ART PURCHASES 11ISM .00 15,569.20 0.00 95.930,80 TRANSFER OUT 4W000.00 0.00 0.W 404W0.00 TOTAL ART IN PUBLIC PLACES 048 11 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY ADJUSTED 12131/2011 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 110,34Q435.00 8,133,025.08 1,479,195.02 100,734,214.SO PROJECT REIMBURSEMENTS TO GEN FUND 778,360.00 103.672.80 0.00 674,68720 TRANSFER OUT 0.00 0.00 0,00 000 TOTAL CAPITAL IMPROVEMENT EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 415,366.00 109.955,37 0.00 305,43063 DEPRECIATION EXPENSES 173,953.00 0.00 0.00 173,953,00 CAPITAL PURCHASES 15,000.00 0.00 0.00 15,000.DO TRANSFER OUT 0.00 0,00 0.00 000 TOTAL EQUIPMENT REPLACEMENT FUND INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 351,253 00 181454.11 0.00 163,798,89 DEPRECIATION EXPENSES 84,101.00 0,00 0.00 84,101.00 CAPITAL PURCHASES 8300000 36,695.82 000 46,304.18 TOTAL INFORMATION TECHNOLOGY PARK MAINTENANCE FACWTY OPERATING EXPENSES 50,000.00 35.929,71 0.00 14,070.29 DEPRECIATION EXPENSES 432,23AW 0.00 0,00 432,234.00 CAPITAL PURCHASES 0.00 0.00 0.00 000 TRANSFER OUT 0.00 0.00 0.00 000 TOTAL PARK MAINTENANCE FAC SILVERROCK GOLF OPERATING EXPENSES 3,T66,568.00 1,999,577.19 0.00 1,768,990.81 TRANSFER OUT 66540.00 0.00 000 6fi 540.00 TOTAL SILVERROCK GOLF To SILVERROCK GOLF RESERVE TRANSFER OUT 000 000 0.00 000 TOTAL SILVERROCK GOLF RESERVE LA pUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA pUINTA PUBLIC SAFETY 2,000.00 0,00 0.00 2.00D.00 SUPPLEMENTAL PENSION SAVINGS PLAN CONTRACT SERVICE PPLEMENTAL PENSION SAVINGS PLAN 12833.00 12,832.86 000 0.14 ,,N 049 12 T4hf 1 444" COUNCIL/RDA MEETING DATE: March 20, 2012 ITEM TITLE: Authorization to Submit a Grant Application to the Indian Gaming Local Community Benefit Committee for a Law Enforcement Project Related to Mitigation of the Impacts of Gaming on the City of La Quinta RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: A - STUDY SESSION: PUBLIC HEARING: Authorize the Interim City Manager to submit a grant application to the Indian Gaming Local Community Benefit Committee (CBC) for a law enforcement project related to mitigation of the impacts of gaming on the City of La Quinta. FISCAL IMPLICATIONS: The grant request of $238,391 would provide funding for the salary and benefits for an existing motor officer (101-5054-421 .36-20) for Fiscal Year 2012/2013 to assist with traffic enforcement on the City's roadways generated by patrons traveling to and from Augustine Casino. There is no local match required. If the City is awarded the grant, funds will be disbursed directly to the City by the State Controller. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Section 12012.85 of the Government Code was amended by adding Chapter 7.5 to Part 2, relating to gambling that established the method of calculating the distribution of appropriations from the Indian Gaming Special Distribution Fund for grants to local government agencies impacted by tribal gaming. Each county's Indian Gaming Local CBC is required to submit to the State Controller a list of approved projects, upon which the Controller will release the funds directly to the chosen local government entities. " 050 As in previous years, the City wishes to continue to pursue possible funding opportunity based on it's proximity to the Augustine Casino. One of the nexus test criteria used to determine eligibility is whether the local government jurisdiction maintains a highway, road, or other thoroughfare that is a predominant access route to a casino that is located within four miles of the jurisdiction. Both Jefferson Street and portions of Monroe Street, two major arterials used as access routes to the Augustine Casino, are maintained by the City of La Quinta, thereby allowing the City to be eligible for grant funding. Law enforcement is designated by the CBC as the top priority for grant funds. In the event the City is not awarded the full amount of the grant request, the Interim City Manager may, at his discretion, change the scope of the grant request to designate other traffic enforcement programs to which the partially funded grant may be applied. Staff is preparing the grant application with the assistance of the La Quinta Police Department. The grant application deadline is March 26, 2012. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the Interim City Manager to submit a grant application to the Indian Gaming Local Community Benefit Committee for a law enforcement project related to mitigation of the impacts of gaming on the City of La Quinta; or 2. Do not authorize the Interim City Manager to submit a grant application; or 3. Provide staff with alternative direction. Respectfully OscaYSantana, Management Analyst Approved for submission by: Mark Weiss, Interim City Manager ..,a 051 Attachment: 1. Indian Gaming Local CBC grant application ..N 052 Attachment 1 Indian Gaming Special Distribution Fund (SDF) Local Government Mitigation Grant Application FY 2011/12 Name of jurisdiction: City of La Quinta Mitigation funding is requested for impacts associated with: Augustine Casino (casino name) Type of grant for which you are applying: (mark either 60% Nexus or 20% non -Nexus) ❑ 60% Nexus Grant Please circle the letters that apply: (must meet a minimum of two nexus criteria) a. City or County borders the tribal land on all sides; b. City or County partially borders tribal land; c. City or County maintains a highway, road, or other thoroughfare that is a predominant access route to a casino located within 4 miles; d. All or part of the City or County is within 4 miles of the casino. ✓ 50% awarded (on a pro-rata basis) to jurisdictions meeting all 4 nexus test criteria ✓ 30% awarded to jurisdictions that meet 3 of the nexus test criteria ✓ 20% awarded to jurisdictions that meet 2 of the nexus test criteria ❑ 20% Non -Nexus Grant Local jurisdictions impacted by tribal casinos paying into the Special Distribution Fund R20% Non -Nexus Grant Local jurisdictions impacted by tribal casinos NOT paying into the Special Distribution Fund Amount of mitigation funding requested through this application: $238,391 Authorized Signature City of La Quinta March 20, 2012 Agency Date ..,a U.53 Local Government Mitigation Grant Application Page 2 Legal address of jurisdiction: 78-495 Calle Tampico, La Quinta CA 92253 Financial contact: Phone: Fax: E-mail Address: John Falconer 760-777-7150 760-777-7105 jfalconerAla-ouinta.orct Project contact: Oscar Santana Grant project is for: RLaw enforcement ❑ Fire services ❑ Behavioral Health ❑Child care programs ❑Other (briefly descrit Phone: Fax: E-mail Address: 760-777-7120 760-777-7101 osantanana.la-guinta.oro ❑ Environmental impacts ❑ Emergency medical services ❑ Recreation & Youth programs ❑ Planning & adjacent land uses ❑ Waste disposal ❑ Water supplies ❑ Public Health ❑ Roads On a separate sheet(s) of paper, describe the impact(s) associated with the Tribal casino and/or gaming (include historical data, if available). On a separate sheet(s) of paper, provide a complete description of the proposed project,, including how it will mitigate the impact(s) described above. Percentage of project that will directly mitigate impacts of Tribal gaming 100% Pursuant to AB 158, funding is only to be used to finance the percentage of the project that directly mitigates impacts of Tribal gaming and/or casinos. Please sign to acknowledge this requirement. Signature Pursuant to AB 158, Special Distribution Funds are to be held until spent in an interest bearing account and all interest earned must be used to mitigate Tribal gaming impacts. Please sign to acknowledge this requirement. Signature Local jurisdictions are required to demonstrate to the County that all expenditures made from the account were made in accordance with these provisions. Please sign to acknowledge this requirement. Signature What is the total cost of the project? $238,391 Is this application being submitted to other Tribal governments? ❑ Yes ®No If so, please provide the Tribe name(s) and the amount(s) of funds requested N/A U54 Local Government Mitigation Grant Application Page 3 Name any other sources of funding that will be contributed toward the project and the amount provided by each source: Will the project be competitively bid? ❑ Yes ®No Is the project subject to Public Works requirements? ❑ Yes R No What is the project time frame? Fiscal Year 2012/2013 For Completion by Tribal Government To be considered for funding, this application must include a formal letter of sponsorship from the Tribal Chairman, or designated authority, operating the Tribal casino for which mitigation is being requested. Is a formal Tribal sponsorship letter attached? ❑ Yes ❑ No It 055 Describe the impacts associated with the Tribal casino and/or gaming (please include historical data, if available). Jefferson Street, a major roadway running through the City of La Quinta, is advertised by the Augustine Casino as one of the main streets leading to the casino. The casino opened on July 18, 2002. The City fully funds four motorcycle officers to patrol all streets in La Quinta. The City has been a recipient of Indian Gaming grant funding for an additional motor officer for each of the previous yearly grant cycles. The grant -funded motor officer has been on the streets since late March 2005 to work in conjunction with the other City -funded officers to address traffic issues throughout the city and mitigate the traffic increase attributable to the presence of the Augustine Casino. This mitigation effort has proven successful and should be continued for the final year of the grant, especially in view of the tremendous growth the Coachella Valley has experienced in recent years and the continued activity attributable to the presence of the nearby casino. The figures shown below provide proof that the grant funds are being effectively utilized on the salary and benefits for an additional motor officer to provide increased patrol in the area. Over the life of this program, the actual cost for the motor officer has increased, but the City has absorbed this cost. The figures below provide a comparison of the impact recognized for the affected intersections between the years 2008 and 2011. Data has been extrapolated from the City's Crossroads Traffic Data Software program, which is updated on a monthly basis with information provided by the La Quinta Police Department. In addition, the La Quinta Police Department has provided figures showing citations issued in 2008/1 1. Jefferson Street Corridor 2008 2009 2010 2011 DUI 35 4 2 3 Injury Collisions 9 4 3 8 Non -Injury Collisions 45 30 18 23 Citations 1 67 36 252 153 As indicated in the above chart, the amount of activity associated with this segment of roadway has continued to increase. Both the increase in recorded activity and the reduction in the seriousness of accidents since the inception of the grant can be attributed as a direct result of the increased motor officer presence in the area. With this increase in patrol, we have managed to decrease the number of Is 056 accidents. Also with this patrol, we noticed a significant reduction in DUI drivers. The data indicates it will be important for the safety of drivers using the roadway for access to the Augustine Casino to continue having a dedicated officer patrolling the area. The chart listed below for the Highway 111 corridor represents the historical traffic impact along Highway 111. The Highway 111 corridor comprises a 1.8 mile segment of roadway which intersects the City of La Quinta from Washington Street to Jefferson Street. As indicated in the detail table below, the number of DUI's has continued to be minimal since the inception of the grant. The injury collisions and non -injury collisions have decreased since 2006. The amount of activity associated with this segment of roadway has continues to increase significantly. The increase in recorded activity and the reduction in the seriousness of accidents can be attributed to the increased motor officer presence in the area. Highway 111 Corridor 2008 2009 2010 2011 DUI 0 0 0 0 Injury Collision 6 4 1 6 Non -Injury Collision 8 13 5 5 Citations 109 174 75 44 The chart listed below for the Avenue 48 corridor represents the historical traffic impact along Avenue 48. The Avenue 48 corridor comprises a 1.5 mile segment of roadway which intersects the City of La Quinta from Washington Street to Jefferson Street. The data indicates it will be important for the safety of drivers using the roadway for access to the Augustine Casino to continue having a dedicated officer patrolling the area in order to keep decreasing the level DUI, injury collisions, and non -injury collisions, as seen by the detailed table below. Avenue 48 Corridor 2008 2009 2010 2011 DUI 0 0 0 0 Injury Collisions 6 4 1 6 Non -Injury Collisions 8 13 5 5 Citations 109 174 175 44 051 Consideration should be made when looking at the impact the Augustine Casino has had on the City of La Quinta's Police Department as follows: Patrons of Augustine Casino travel from the other West Valley cities (Indian Wells, Palm Desert, Rancho Mirage, Cathedral City, and Palm Springs) through the City of La Quinta to reach the casino. The casino advertises "Just East of PGA West" on their television ads. The main entrance to PGA West, a residential community with the City of La Quinta, is at the intersection of Avenue 54 and Jefferson Street. On December 141" of 2010, a woman from Kansas was in the valley visiting local area casinos. She left the Augustine Casino at about 3:00 pm and was traveling westbound on Avenue 54 west of Madison Street in an attempt to find the freeway. At, the same time, a La Quinta resident, who left Augustine Casino about 45 minutes prior, was returning home on his bicycle westbound on Avenue 54 west of Madison Street. The woman struck and killed the bicyclist and then fled the scene. The woman was later apprehended and arrested. 1. The presence of these additional West Valley residents has led to increases in the numbers of vehicles on the City's roadways, traffic citations, traffic collisions, DUls, and general calls for police services. 2. Because the City of La Quinta is within the 4-mile radius of the Augustine Casino, calls for service at the casino are often answered by the La Quinta Police Department, engaging officers who would otherwise be conducting their patrols within the City of La Quinta. 3. The tremendous residential growth has contributed to increased traffic in the southeast section of the City. Those residents moving into new residential areas are more likely to visit the Augustine Casino than one of the .other Valley casinos by reason of the proximity of the Augustine Casino to their homes, Exhibits: 1. Traffic Stats 2. Augustine Casino website ad 3. Local map from Augustine Casino website .» , 058 Exhibit 1 Jefferson Street Corridor 300 250 200 ■ DUI 150 ■ Injury Collisions e Non -Injury Collisions 100 a Citations 50 —alwali 2008 2009 2010 2011 Figure f The chart in Figure 1 represents the historical traffic impact along the Jefferson Street corridor. The Jefferson Street corridor comprises a.five mile stretch of roadway which intersects the City of La Quinta from Fred Waring Drive to Avenue 54. Highway 111 Corridor 180 160 140 120 ■ DUI 100 ■ Injury Collision 80 ■ Non -Injury Collision 60 0 Citations 40 20 JLLG 0 2008 2009 2010 2011 Figure 2 The chart in Figure 2 represents the historical traffic impact along the Highway 111 corridor. The Highway 111 corridor comprises a 1.8 mile segment of roadway which intersects the City of La Quinta from Washington Street to Jefferson Street. 59 .a Avenue 48 Corridor 180 160 140 120 m DUI 100 ■ Injury Collisions 80 ■ Non -Injury Collisions 60 o Citations 40 20 0 2008 2009 2010 2011 Figure 3 The chart in Figure 3 represents the historical traffic impact along the Avenue 48 corridor. The Avenue 48 corridor comprises a 1.5 mile segment of roadway which intersects the City of La Quinta from Washington Street to Jefferson Street. Exhibit 2 WELCOME TO AUGUSTINE CASINO!.::.HOT SLOTS ... GOOD FOOD! r> Welcome to Augustine Casino! We offer gaming at its best and so much more! From table games to slots... promotional giveaways to award -winning dining. Augustine Casino will make your gaming experience one to remember. Augustine Casino is nestled in the shadow of the beautiful San Jacinto Mountains between Palm Springs and Indio and is conveniently located near southern California shopping meccas, La Duinta and Palm Desert. Just 3 miles east or PGA West in the Coachella Valley, golfers find Augustine Casino the perfect place to unwind after a day on the course. '�. '; V,eylx,:a.?`y�'YAy'`3?is:*':.C�+�^1`✓'1.):i S•A „s FT�.� f° �°.�.�ReACz +iAS�`ed�, u'�7i` i ��... ua:,,',F is'. 4 < •,� ,# 2 tf 5, , s ! '4 Y_j .'S"3 HOME GAMING PROMOTION$ EVENTS DINING PLAYERS CLUB DIRECTIONS IRIHAL EMPLOYMENT CONTACT Au9uslno Casino (760) 391,95GO • \wnv au9uslnecasmo com • 04 001 Avenue 54. Coachella. CA 92236 Must he 21 to enter casino Must by Playas Club member to pptlrtipale In promolions. MamborshlP is FREE ..N., 061 http://www.augustinecasino.com/ Exhibit 3 WELCOME TO AUGUSTINE CASINO!.::.HOT SLOTS ... GOOD FOOD! Augustine CdSinmis located 3 mlles'eosl of PGA_`: •i„�'* ' T West, in Co"ochellc California !!! 'From 1 Zr or'Hlghway 111, toke!lefferson' r Jackson or Monroe south to Avenue 54 then go East to Van Buren. We're right there on the corner.. - 84.001 Avenue 54 at Van Buren Coachella, California 92236 Ph: 1 760 391 9500 Fax: 1 760 398 4447 Toll Free: 1 888 PLAY 2 WIN (d. North Angeles Son ,`n; Ave.48 ggI POLO a•� v`� N •�� 12 O�( AI! SI E3= j Elt afro. i i ,I >_ POA Ave'b4 WES! 1 Alr . BWd y£R5,CLVB COE,S,,,!'yE�, X CLICK HERE FOR MOREINFO 0 062 iittp://www.augustinecasino.conVdirections.htmi Provide a complete description of the project including the effect it will have on the specific impacts described above. The funding request to the CBS is for $238,391.00 for the 2012/13 grant funding cycle. The requested amount will provide a continuation of salary, benefits and mileage for one year for the motor officer to assist with the increased traffic generated by patrons traveling to and from the Augustine Casino via the City's roadways. The City was previously awarded a grant from the Department of Justice for a motorcycle, which has been dedicated to the motor officer mentioned. above. The additional motor officer has been assisting with traffic enforcement throughout the City of La Quinta since March 2005. Since Jefferson St. and Hwy. 111 are two of the City's major arterials, the presence of additional law enforcement on this and surrounding City streets has helped mitigate the impact that the Augustine Casino has had on the City of La Quinta. As the City of La Quinta and the Coachella Valley continue to grow, it is anticipated that the need for additional traffic enforcement will also continue. Accordingly, the City of La Quinta is requesting funding for one motor officer for 2012/13. 1.N.., 063 lc&� 4 4 au&rc4j COUNCIURDA MEETING DATE: March 20, 2012 ITEM TITLE: Approval to Excuse Board Member Frank Blum from the March 14, 2012 Investment Advisory Board Meeting RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a request from Board Member Frank Blum to be excused from attending the March 14, 2012 Investment Advisory Board Meeting. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Municipal Code, Section 2.06.020(B) includes the statement: "A board or commission member may request advance permission from the City Council to be absent at one or more regular meetings due to extenuating circumstances. If such permission or excuse is granted by the City Council, the absence shall not be counted toward the above -stated limitations on absences." Staff has discussed this section with all board members and, in response, Investment Advisory Board Member Blum has requested of the City Council to be excused from the March 14, 2012 meeting. The request was made prior to the meeting, as noted in Attachment 1. " - 064 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Investment Advisory Board Frank Blum's request to be excused from the from the March 14, 2012 Investment Advisory Board Meeting; or 2. Deny Investment Advisory Board Member Frank Blum's request; or 3. Provide staff with alternative direction. Respectfully submitted, YJohnM. Falconer, Finance Director Approved for submission by: Mark Weiss, Interim City Manager Attachment: 1. Request from Investment Board Member Blum to 065 ATTACHMENT 1 March 7, 2012 Mr. John Falconer CITY OF LA QUINTA 78495 Calle Tampico La Quinta, CA 92253 RE: Request for excused absence of the Investment Advisory Board meeting March 14, 2012 Dear John: The IID, of which I am a member of the ECA Committee, is presenting "The Fifth Annual Imperial Valley Renewable Energy Summit & Expo" on March 13, 14, and 15 in El Centro. I believe it is my responsibility to attend this educational forum and respectfully request to be excused from the March 14 meeting. Thank you for your consideration. Sincerely, Frank P. Blum „ , C66 Lod`. a, '�c ,WowS NOF [ COUNCIL/SA MEETING DATE: March 20, 2012 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Denial of Claim for Damages Filed by: Desert CONSENT CALENDAR: IO Sands Unified School District; Date of Loss - October 6, 2011 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Deny the Claim for Damages filed by Desert Sands Unified School District; Date of Loss - October 6, 2011. FISCAL IMPLICATIONS: The amount of the claim is unknown/undetermined. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Keenan & Associates on behalf of Desert Sands Unified School District with a reported date of loss of October 6, 2011 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Deny the Claim for Damages filed by Desert Sands Unified School District with a reported date of loss of October 6, 201 1; or 067 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, ll+l f/Lft�1. � • . Terry L. 16beringer, Human Res urces/ General Services Manager Approved for submission by: Mark Weiss, Interim City Manager Attachment: 1. Desert Sands Unified School District, Claim for Damages n 068 FILE WITH CITY CLERKS OFFICE City of La Quinta P.O. Box 1504 La Quinta, CA 92253 ATTACHMENT 1 CLAIM FOR DAMAGES TO PERSON OR PROPERTY RESERVE FOR DATE f,RR 2STR RF11 27 TY OF LA QUINIT A Y CLERK'S OFFICE INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence. (Gov. Code §911.2) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code § 911/2) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. S. This claim form must be signed on page 2 at the bottom. 6. Attach separate sheets, If necessary, to give full details. SIGN EACH SHEET. TO: (Name of City) Name of Claimant Home Address of Claimant City and State C�ui71�f), Give address and Phone No. to which you desire notices or communications to Goof reeantino thie rlaim T- 0,a6� q 3Jk r When did DAMAGE or INJURY occur? Date: I0/6 1u1J 1 Time: 07 Srj If Claim is for Equitable Indemnity, give date claimant served with the complaint: Date: Birth Date of Claimant: Occupation of Claimant: Home Phone of Claimant: Business Phone of Claimant: '? 61)-')9/- d'S/-2 Claimant's Social Security No.: Names of any city employees involved in INJURY or DAMAGE: Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet. Where appropriate, Rive street names and address and measurements from landmarks. see fia �l L>? nip � 1�-1- Describe in detail how the DAMAGE or INJURY occurred. Why do you claim the City /is responsible? The rtd 11' J A4 (91" Describe in detail each INJURY or DAMAGE f4 0� 4le SEE PAGE 2 (OVER) 1f�tif) Was m✓�l''^ y t.rJJ 1S Wnkn0'tM THIS CLAIM MUST BE SIGNED ON REVERSE SIDE 6y The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (EXACT): Estimated prospective damages as far as known: Future expenses for medical and hospital Damage to Property 4 wl khUOi1 care $ Expenses for medical and hospital care $ U.( i1�7N/itvFuture loss of earnings $ Loss of earnings S U1111khU1(M.Other prospective special damages $ Special damages for $ lt41 p� "Prospective general damages $ Total estimated prospective damages $ General damages $ uAxfl uinMi Total damages incurred to date $hu�'�Cv'G�/�t�'Pt� Total amount claimed as of date of presentation of this / claim $ L,i/�17���4n•1n1.% / ,, Was damage and/or injury investigated by pnlirp7 1 e S If so what City?_ Yam" Where paramedics or an ambulance called?, ps If so, name, City or ambulance. If injured, state date, time, name and address of your initial visit WITNESSES to DAMAGE or INJURY: List all persons and address of person known to have information: Name Sew. Po liu_ kv /" t Address, Phone Name Address, Phone Name, Address, Phone DOCTOR AND HOSPITALS: Hospital - Address, Phone. Doctor Address. Phone. Doctor Address. Phone - u n /Gn tA" wy dum READ CAREFULLY For all accident claims place on following diagram name of streets, including North, South, East and West. Indicate place of accident by "X" and by showing house numbers or distances to street corners. If City Vehicle was involved, designate by letter "A" location of City Vehicle when you first saw it, and by "B" location of yourself or your vehicle when you first saw City Vehicle: location of City vehicle at time of accident by "A-1" and location of yourself or your vehicle at the time of the accident by "B-1" and the point of impact by "X". NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant. 7 Signature of C to Claimant: NOTE: CLAIMS MUST SIDEWALK / SIDEWALK or persoMiAng,on his behalf giving relationship Typed Name: WITH CITY CLERK (Gov. Code 4 9 a.) I claim CURB I 1 1 :r I- SAD` e: �2�i' ► 2 felony (Pen. Code 4 72.) ..R 010 PROOF OF SERVICE BY MAIL STATE: OF CALIFORNIA, COUNTY OF LOS ANGELES I am employed in the County of Los Angeles, State of California. I am over the age of 18 and not a party to the within action. My business address is 2355 Crenshaw Blvd., Suite 200, Torrance, CA 90501. On February 29, 2012, I served the foregoing document(s) described as: Claim for damages, in this action, by placing a true copy thereof enclosed in a sealed envelope addressed as follows: City Clerics Office City of LaQuinat P.O. Box 1504 La Quinta, CA 9225. With postage thereon fully prepaid for collection and mailing at Torrance, California. I am readily familiar with the regular mail collection and processing practices of the business, that the mail would be deposited with the United States Postal Service that same day in the ordinary course of business, and that the envelope was sealed and deposited for collection and mailing on that date following ordinary business practices. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on February 29, 2012 in Los Angeles County, California. qrWZA.lv Joyce Winn N Oil Lux I Fax aerver 371362832 STATE OF CALWORHIA TRAFFIC COLLISION REPORT CHP 555 CARS PAGE 1 (REV 11-06) OPI 065 PACE I OF IS SPECIAL CONDITIONS "VRMll uPx inRNT CITY `----_-_-- -�__- ^_--- JUOICNL DISTRICT LOCAL REPORT NUMBER PUBLIC SCHOOL BUS I"'"'j LA QUIN I -A DF-SFR'F (INDIO) 20111 HO16 TYPE IIB) 'mxFLRRRp wE'J[x[Awx COUNTY REPORTING DISTRICT SEAT OF WFFK TOW AWAY RIVERSIDE - 901 A OURNIM i� YEE O NO CO.LMIOM000ORREDON - Mp DAY VFAR LIME IEIpO; RCICM Of PICFNIU z .11?E'1JtaiSON JI IN/B) 10711(l2011 0755 9630 Ui5500 MILEPOST WFOIIYATION. On COORDINATES PNOTOORAPIM BY EX&ONA U 1 LATITUDE 33.68536P cuo,moa - 116.26N62P )(AT INTFREFCTIONWI H. iSTATE HWY R�Et DR 5UI11 AR'E I]YEb 1J No PARTY DRIVERS LICENSE NUMBER 81A1L GLASS AIRBAG SAFETYEOUIP VFN YF,�AR MAXEIABRIELICOLOR _ LCENSE NURIBA, STATE I I N76U3R34 C1 B Af C 211U9 BI LEIE SC11001.1311S VEL/BLK 1318149 CA IXINER NAMCIFIRb1, MIDDLE, EAST) X DORO1 IIl'DE.NISI:. Oil 1E.GA LwruEN'x NUAF 1i SAME AL ORYFR DF.SIAtT SANDS UNIFIED SC11001. D1S'17RICI PFOFd. _. LIRF.ET pGDRESS 1'RIAV 153640 EISEN11011'ER OWNERS ADDRESS (SAME AS DRIVER w y 47950 DUNE PAIMS I.A QUINTA CA 92253 PARKED. CITYISTATEILIP -_ -_— vcNlt�j 1p1LQUIN1A CA 92253 _ OISPOSUAN. OF VCNICLE ON OROCIM OF (OFFICER XDRIVER PTNER MUNI :N MOY. ' S4 NpIR FYFS NEIONT V2ISIIT BIRINDATE FACE CLId M•J EMY MEAN .. PRIOR MECY DEPECTd _ X NONEAPP rtLFGR TONARRATIVE F HI,N BLU 5-U6 INS U91U9/I95ri H OTHER I HOME PHONE SUSiNES4 PHONE VEHICLE IDENTIMOA11ON NUMBER i (760)799-3517 (760)564-3826 VEHICLE TYPE 13 OFSCRIPE YENICI.R"MAoe SHAM M DAMAGED AREA _ 10 [GP UNK xOxP X MNOR MOU MAJox 0.oLL-0vEp —lthf l INSURARCE CAF61FA P ICYRUMBER SOUi'HLILN C1 Ith1dF.F SCR UOIOI-25 DIROPTMVEII ONSTRCEIORIUGNWAY ISPEFOLIVIT CA 40796 DO, 'E AYE.NUE 50 I 55 DALl TCPm4C PARTY (D0.NER4 LICENSE NUMBER dTp:E CLASS cM DAG eA'ENEOVIP. YEN YEAR MAXEIMODFL?COIAR UCCWENUMDEN- STATE 69260741 CA C nl C 2003 FORD ESI'EDI 170N WH1 4ZSE299 CA 2 i DRIVE fl NAMEITIRST. RUBBER. UST) NICIIOLAS S"1'GVEN NAXEl. OWNERS NAME ❑SAVE AS DRIVES RIICHAEI..IENA PEDE4- 4iREST PFORCES TRU...__. 3069 &1M)SPONE RD. ._._....... OWNERS ADDRESS X SANG AS OMVFP PMREO CN-iISTATE IMP YLIALARIO CA 94507 ❑ I DSPDanwNa VEHICLE ON UXUpRe [If: oFnCcn ��%PFIvIP El OTHER UFAARA'S "rOlY1NG-(760)398-5410 BICY. BEx HAIR EYES HE 'BHT WLI0111 UINTINAIG RACE CLlil NU UAY YEAR _ PRIOR ME<XEJARCPL OEfECTs X NONE APP. rtdf¢rt TO NRPPPTNL u' DI BRN ID1N' 6-00 1 I65 01/I6!I982 U' OTHER IIO.NE PNOUC BUSINESS PHONE VCIIICL[IDCNTMI'rL90N MEMBER: I925N67-6266 Vf.HICLF, TYPE DESCRIBE VEHICLE DAMAGE SIIADL IN DAMAGED AREA IrIUNN ONE MVAR Y.a. _............................ WSURANCE CARRIER PCLU;YNUMBER STATE FAX RI G7376411-DIS-05F. II7 XE''+OD NAJDn rtou-0veX .� DIP OFiMVE ON &1HEP.Y OR nIG1AVAY SPEED UNIT CA OCT .AL.T TCPIPSC REARX D. — N 3EFFERSONST 50 PARTY _ OPIVER'b LICENSE NUMBER S1pTE (:LASS AIII tlPU BAFETTEWIP IYFN YEAR NARGfNCDELICOLUEi [ICF.w3E NUMSEP STATE. 3 IOHIYF.R NAME61RST, NTODLE. I MY DWI "'CR'9 NAME ❑ SAME AS DRIVER I PEUES- STREET ADDRESS MAN — OWHER'b PU(1NE99 SAW AS ORIVEN (-J PARXED GRYI3IAMISIP VCNKLP DISvR...N..O...F...V..E.N...:....E.� pNIVCI U1HEn0. DPEPflDiOFE'ICERLi 8XI. bEK I..,. CYEb IIEM.YI WENT WM1lNM1E NnCE CURT NO DAY YEAR _-� .... PRIM MNON ECMAMCIAL OCIECTS EAPP REfAU 10 NARPAirvE I I OIHH�L% _•-- _ HOME PNONF BUSINESS PHONE VEHICLE IDCHIPPICAT ION NUMBER', 1 lll___ VEHICLE TYPE IDC�SCPIDC YfKICLE DAMAGE SHADE W DAMAGED AREA VI 11AIX ❑NONE ) NOR INBUPMCE CARRIER _—?OLICYNUMBEN ^IIMOO MAJOR ROLL-0VEN C190F TRAVE' OD OTRCC!OR IIPINfAV SPEED LVAP CA CA GOT CAI-' TCPMBC MEIN.% ' —. PRBPARF.R'S HAND OMPATCN NOrFIEQ REWI.WYSA VAMF 11 DATA REVIEWED F, L. C'As'rRO D15500 nyEd r-I NO r11 MA o/Zr.�\ 1 ��(.. a U I� 2 i __._ r ax Server 371362832 STATE OF CAL FOR NIA TRAFFIC COLLISION CODING CHP 555 CARS PAGE2 (REV. 11.06) OPI 065 PAGE OF 14 DATE OF MLLISJCNIMO DAY YEACI IIMEN+Ool EA NCH• OMCiR Io. NUMBF.A 10106rU 11 0755 9630 015500 2m ONHF.R OYME0. ADOREIS 1.VIIryFU PROPER []YESONO DAMAOEJ DESCRIPTION OF DAMAGE SEATING POSITION - SAFETY EQUIPMENT INATTENTION CODES OCCUPANTS L . AIR BAG DEPLOYED MIC BICYCLE -HELMET ® A - NONE RJ VEHICLE M- AIR SAG NOT DEPLOYED DRIVER PASSENGER A-CELLPNONE IIANDKELO e-UNKNOWN N•OTHER V•NO X-NO 9-CELL PHONE HANDSFREE C- ELEONONIC EOVIPMENT C-LAP BELT USED P-NOT REQUIRED W-YES Y-YES D • RADIO ICU 12 ? 1 • DRIVER DLAP BELT NOT USED E- SMOKING 2T0 G •PASSENGERS E- SHOULDER HARNESS USED CHILD RESTRAINT EJECTED FROM VEHICLE F- EATING d 5 6 7 • STA. WON REAR F-SHOULDER HARNESS NOT USED O - IN VEHICLE. USED 0 • NOT EJECTED G - CHILDREN B - RR OCC IRK. OR VAN G - LAP13110ULDF.R nMNES& USED R • IN VEHICLE NOT USED T CJECTED i H - ANIMALS B-POSITION UNKNOWN J n . LAPRHUULDEF HARNESS NOT USED -PALLY S- IN VEHICLE USE ` RESTRAINT USED 2 -PARTIALLY EJECTED I- PERSONAL HYGIENE S•OTHEfl PROPERUNKNOWN -PASSIVE T-N VEHICLE IICI-11 ,RUSE. USE YVNKNOWN K•PASSIVE RESTRAINT HOT USED J- READING U - NONE IN VEIIICLC K - OTHER ITEMS MARKED BELOW FOLLOWED BY AN ASTERISK (') SHOULD BE EXPLAINED IN THE NARRATIVE. PRIMARY COLLISION FACTOR TRAFFIC CONTROL DEVICES ) 2 3 SPECIAL INFORMATION 1 7 3 MOVEMENT PRECEDING LIST NUMBER PI OFPAATYAT FAULT 2 COLLISION VC SECTION VIOLATED: C17EDgYtS A CONTROLS FUNCTIONING A HAZARDOUS MATERIAL A STOPPED S CONTROLS NOT FVNCTION9No- B CELL PHONE HANDHELD IN USE B PROCEEDING STRAIGHT A 21I531A) NO OTHER IMPROPLRORIVING' CCONTROLSOBSGUREO CCELL PHONE HANDS! 'NEE INUSE CRAN OFF ROAD s D NO CONTROLS PRESENT] FACTOR' 0 CELL PHONE NOT IN USE i 0 MAKING RIGHT TURN C OTHER THAN DRIVER' TYPE OF COLLISION E SCHOOL BUS RELATED 1 G MAKING LEFT TURN D UNKNOWN' A HEAD - ON F 75 FT MOTORT RU CK COMBO I F MAKING TURN B SIDESWIPE G 32 FT TRAILER COMBO I G BACKING C REAR ENO H CELL P HONE U NK MOWN H SLOWING]STOPPING WEATHER (MARK 1 TC 21TEMS) X D BROADSIDE 1 I PASSING OTHER VEHICLE X A CLEAR E HITOBJECT I Ij J CHANGING LANES B CLOUDY F OVERTURNED I IK K PARKING MANEUVER C RAINING C VEHICLE J PEDESTRIAN IL L ENTERING TRAFFIC D SNOWING H OTHER-: I IN M OTHER UNSAFE TURNING E FOGIVISIBILITY FT. --" N N XING INTO OPPOSING LANE F OTHER:' MOTOR VEHICLE INVOLVED WITJt 1 10 T 0PARKED G WIND JA NON •COLUSION j P P MERGING LIGHTING B PEDESTRIAN D n 0 TRAVELING WRONG WAY X A DAYLIGHT X C OTHER MOTOR VEHICLE 2I 3 OTHERASSOCIATED FACTORS (MARK I TO 21TEMS) N OTHER':: B DUSK -DAWN D MOTOR VEHICLE ON OTHER ROADWAY C DARK • STREET LIGHTS E PARKED MOTOR VEHICLE q m+eawxvaArtP urtF BrES A'D D DARK - NO STREET LIGHTS F TRAIN E DARK -STREET LIGHTS NOT G BICYCLE B ve levnxueLMeP mro YES FUNCTIONING' H ANIMAL: ) 2 3 SOBRIETY -DRUG PHYSICAL (MARK1TO21TEMSI ROADWAY SURFACE C vcumNxvNUIOP mc° ves ND X A DRY I FIXED OBJECT: B WET101 1 X XI A HAD NOT BEEN CANSOKG C SNOWY -ICY J OTHER OBJECT' E VISION OBSCUREMENT: 0 HBO -UNDER INFLUENCE D SLIPPERY (MIDDY. OILY. ETU.1 F INATTENiION'I C NBO NOT UNDER INFLUENCE' ROADWAY CONDITIONS) G STOP B GO TRAFFIC 10 HBO • IMPAIRMENT UNKNOWN' PEDESTRIAN'S ACTIONS _ N ENTERINGf LEAVING RAMP E UNDER DRUG INFLUENCE' (MARK I TO 2 ITEMS) A HOLES, DEEP RUT' X A NO PEDESTRIANS INVOLVED I PREVIOUS OOL RSSION F IMPAIRMENT - PHYSICAL' G LOUSE MATERIAL ON ROADWAY' M CROSSING IN CROSSWALK AT INTERSECTION J UNFAMILIAR WITH ROAD G IMPAIRMENT NOT KNOWN C OBSTRUCTION ON ROAUWAY' K OEFECTWE VEN EOUW. CITED H NOT APPLICABLE D CONSTRUCTION - REPIURZONE C CROSSING IN CROSSWALK• NOT AT INTERSECTION 8YE YES — I SLEEPY I FATIGUED --• E REDUCED ROADWAY WIDTH __ F FLOODED' D CROSSING - NOT IN CROSSWALK L UNINVOLVEO VEHICLE D OTHER': F INROAD - INCLUDES SHOULDER I I IN 01HER'. IX H NOUNUSUAL CONDIIIONS F NOT IN ROAD IXIXI IN NONE APPARENT G APPROACHING I LEAVING SCHOOL BUS 0 RUNAWAr VEHICLE SKETCH j MISCELLANEOUS 1 SEE PAGE 4 aolcnTE NDAIH 013 LUXIbNUXIS 371362832 STATE OF CALIFORNIA INJURED/WITNESSES/PASSENGERS CHP 555 CARS PAGE 3IREV 11-061 OPI 065 PAGE 3 OF 14 DATE OF COLLISION IMO`DAY YEAR) TIMEQ400) NCICa OFFICERI.D. v 'NUMBER 111/0(12011 7755 '1630 015500 2UMBERI)016 IMTbtss ✓P.SIENGCn EXTENT OF INJURY('X' ONE) INJURED WAS ('X' ONE) vARrr aEAr aR WEIY EICCtEU ONLY ONLT Aw.. EExNV4'SER POS SAO EOPIP FATAL bEYERE OTMEP VIS@Lk COMPUINT DRIVER PASS FED ICVCL!4T OTHER INJUNr ARAIRY INJURY Of�PAW 29 NI NAME D.O.B./ADDRESS y TELEPHONE NICIIOLAS S-I'I:;1'LN NARE'L (01/16/1982) 3089 SANDS-I'ON1i lily. AI.AMO C'A'/45U7 (925)487-626(i (INJURED ONLY( TRANSPORTED BY: TAKEN TO: SEEK OWN AID DESCRIBE INJURIES: CO;\IPLAINED OF PAIN' l'O ItlCll'I' SIIOL)I,Df;IL ACTIM Of VIOLCNT CHIME NOTIFIED 13 NI I U El -I NAME D.O.B. I ADDRESS TELEPHONE JAMES BRADLEY (08107/1998) 54521 ALVARADO LA QUINTA CA 92253 - _ (7611)21104538 (INJUREOONLYI TRANSPORTEDBY: TAKEN TO: DESCRIBE INJURIES: v VICTIM OF VIOLENT CRIME NOTIFIED ;--I NAMEI D.O.B.JADDRESS _. TELEPHONE I JOSHUA BR.ADLEV (0812411999) 54521 ALVARADO LA Q01N_PA CA 92253 (760)289-4538 ....... (INJURED ONLY) TRANSPORTED BY: TAKEN TO: ' DESCRIBE INJURIES: FVK:TMI OF VIOLENT CRIME NOTIFIED I--� �I , ll 0 'TELEPHONE NAME I U.O.S. I ADDRESS A_MBF'RTOROV (07/221199'1) SIMOARLCON I.AQUINTA-CA92253 _- (7fi0)564-IGSfi I -(INJURED OMLYI TRANSPORTED BY: _- TAKEN IO: DESCRIBE INJURIES: I VICTIM OF VIOLENTCRIME NOTIFICO LJ 1 TELEPHONE NAME I D.O.B. I ADDRESS ANIBIR ANGI.E (07/22/1999) 535'/5 D_IA7. L.A QIiIN'17\ CA'12253 __ __ (714)306-0199 (INJURED ONLY) I RANSPORTED BY. TAKEN TO: DESCRIBE INJURIES: VICTIM OF VIOLENT CRIME NOTIFIED p" D 12 I' ❑ El.. ❑ El❑ ❑ ❑ ❑ ❑ 1 10 P P 0 NAMEl D.D.B.IAOORESS TELEPHONE A1.1.SSA DURAN 00/07/I99851855_ ALVARADO LA QUINT':\ CA 92253 ..__.—...__. (760)8994506 (INJURED ONLY% TRANSPORTED BY: _ TAKEN TO: DESCRIBE INJURIES: VICTIM OF VIOLENT CRIME NOTIFIED PREPAREft'S RAMC LO. NUMBER MO. DAY YEAR jREVIEWER'S NAME MO. DAY YEAR FIt,\N'CO L GASTRID UI5500 1011W20I I .16 074 Laxiswexis 371362832 CAOFCRRIA DATE OF GG:Lq'Oh IV.Q 'DAY YCMI �iTWEINW)Noc'- 3 ID FCERIO IL1YJtiFR 075.5 ALL MEASUREMENTS ARE APPROXIMATE AND NOT TO SCALE UNLESS STATED (SCALE- ) REED NY 11.G :AXzSEER IIM DAY YEAR Ir+' LJ I� `J \ / INDICATE NORTH rot�c;Y•iJr UI.Y YLAN N I 015 SS5_1'06Lo LUXIbNeXIS 371362832 FOLD *-A— n I I I I I I � I I FOLD13 I I I I a t y f o' 50 ivErjoc, IL - _ _ _ _ _ _ _ _ _ _ _ _ Iyi ---1. 0 , 076 1 1 _........ 371362832 S IG QW- - 1 lbK'T: ONLY FOI,� B1 I�Uxlts"WX15 371362832 3 4 5 6 7 8 9 10 1 12 13 14 15 16 17 16 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 STATE OF CALIFORNIA NARRATIVE/SUPPLEMENTAL :HP 556 _ rncs r twrr OF INCMENTOCCURENCr: 'fIM.E(N00/ lr4ac NUMBER OFFICER IO NUMBER 1NUMBER to 06 t1y755 9630 15500 +, LEGEND VEHICLE POINTS OF REST: V-1 was moved prior to CH arrival. V-2's left rear tire was approximately 12' west of the east road edge prolongation of Jefferson Street and 5' north of the south road edge prolongation of 50'N Avenue. V-2's left front tire was approximately 5' west of the east road 'edge prolongation of Jefferson Street and 1' south of the south road edge prolongation of 50't' Avenue. EVIDENCE: Description: A to B was a tire friction mark left by V-2, approximately 15' long. Location: A -was approximately 10' north of the south road edge prolongation of 50'h Avenue and 15' west of the east road edge prolongation of Jefferson Street. B-was approximately 3' north of the south road edge prolongation of 50t'' Avenue and 0' west of the east road edge prolongation of Jefferson Street. I'I(lil'AIUiR'3 NAME AND 11) NUMBER DATE IUNIEWER'S NAME. DK'IS Michael. Sorg #12477 ]0/11/2011 u 078 Iluxib"WA1b 1V/4WZV11 L1:1% LIn LPAkur .I/Vl/ raA 4Glvot STATE OI' CALWORNIA l:\ Rlt:1'I'I\'Ii/5111'I'LEJIt:N'I':\ L run::r. r Pox 8 uN LUr NI'NLx I'M CURRLxfL JMI LKICTYtlu«x Orr ICR. I U NILNNL N yIIpRLN IU-lIG-11 iUT55 ,9630 IiSUU ?UI IIIIUUIG X. ONE •r NFL n're llan,elLcn I aL:-s•' u'nr«LR'nxl r1 NnrwrL X Cbllinnn Rrpm AA U,Atlx rnml Pq xnd nnundmv SuprknvntNl OdI<r Ilxe \Ixt S:Ilxl Itlu 6nrel. CI r1Yt'UUK"IMURIA1 Y6TRIR Nlwdllalt 01$ I.g..... nl <tla von Mnllll:N La Vllinh/ Itiverside/Desert (InJin) LOCAIAINAMIIeCI ] A1t.IIIUIIWAY lit.IA1I:11 Jerfersnn Sircrl at 50"'Avenue -., .•. \ es X Ni, 1 FACTS 2 NOTIFICATION 3 1 received a call from CHI' dispatch of a collision with no details (1 1-83) involving a school bus with 4 students onboard at 0800 hours. 1 responded from Jackson Street north of interstate 10 and arrived on 5 scene at 0816 hours. All times, speeds and measurements are approximtite. Measurements were 6 obtained by rolleter. 7 8 SCENE DESCRIPTION 9 This collision occurred at the intersection of Jefferson Street and 50th Avenue within the city limits of 10 La Quinta, in Riverside County. Jefferson Street at this location is a north -south aligned asphalt 11 surfaced road. Northbound Jefferson Street south of the intersection with 50th Avenue consists of 12 three northbound lanes, delineated by broken white lines and one left turn lane; delineated by a solid 13 white line. There is also a painted divided section between the left turn lane and the northbound lanes. 14 Southbound Jefferson Street south of the intersection with 50th Avenue consists of three southbound 15 lanes delineated by broken white lines. The northbound lanes are separated from the southbound lanes 16, by a raised concrete center divider. Jefferson Street south of the intersection with 50th Avenue is 17 bordered on the cast by an asphalt shoulder and a concrete sidewalk followed by a private residence. 18 Jefferson Street south of the intersection with 50th Avenue is bordered on the west by an asphalt 19 shoulder and a concrete sidewalk followed by a private residence. Northbound JcMerson Street north 20 of the intersection with 50th Avenue consists of three northbound lanes,. delineated by broken white 21 lines. Soulhbound.lefferson Street north of the intersection with 501h Avenue consist of three 22 southbound lanes, delineated by broken white lines and two left turn lanes, delineated by solid white 23 lines. The northbound lanes are separated from the southbound lanes by a raised concrete center 24 divider. .lefferson Street north of the intersection with 50th Avenue is bordered on the cast by an 25 asphalt shoulder, a concrete sidewalk followed by a small shopping center. Jefferson Street north of Is 019 LeXI6NUXI5 3713628.32 S'l i\'1'1i 01' CALWORNIA , N,\I(RA"rl YUSUI'PLF.p1 fN'rAl, Pave 9 rlfll ri NCICN.,.Vt. 011lflNlV NWib1N' NIIe1bCP DATE 01 VNCIUINTIOMMULACL 10.06.11 0755 7630 15500 ?011100016 PL\INrIXIIC\TALI"\" II APPMCALI.I:1 6:maulr \ Cntluwn Nrlwn HA UydIIr I"Nnl 11a nut mN updm SupPlemnvPl Odrr w. a:N: 5thwl llbs Ud:a L1111COUNT1UUVICIAI.uAl NIC1 NLWIM I IM, VD THW PFAI Crtn 110>•NC\ IULN I.a Quintal ltl\iralde/ll WVI (Indio) LOf,A'r1 NNII1ID lCI sr 1CIIK;IIWAl16.I.A'R-11 A-Mrvuu Slrcel at 5U" A,muc Yea x No 1 the intersection with 50th Avenue is bordered on the west by an asphalt shoulder and a concrete 2 sidewalk followed by an open dirt lot. 3 4 50th Avenue at the intersection with Jefferson Street is an east -\vest aligned asphalt surfaced road. 5 50th Avenue west of the intersection with Jefferson Street consists of one westbound lane one right 6 turn lane and a left turn lane for westbound traffic and two lanes for eastbound traffic. The eastbound 7 lanes are separated from the westbound lanes by a painted double yellow line. 50th Avenue is 8 bordered on the south by an asphalt shoulder and a concrete sidewalk followed by a private residence. 9 50th Avenue is bordered on the north by an asphalt shoulder and a concrete sidewalk followed by a 10 dirt lot. 11 50th Avenue east of the intersection consists of two eastbound lanes one right turn lane and one left 12 turn lane for eastbound traffic and one lane for westbound traffic. The eastbound lanes are separated 13 from the westbound lane by a pained double yellow line. 50th Avenue is bordered on the south by an 14 asphalt shoulder and a concrete sidewalk followed by a private residence. 50th Avenue is bordered on 15 the north by an asphalt shoulder and a concrete sidewalk followed by a shopping center. 16 The Intersection is controlled by three phase traffic signal lights that are controlled by a camera 17 system. See Factual Diagram for further details. 18 19 PARTIES 20 Party # 1 (Ortega. P-I ) was located at the collision scene seated in the drivers scat of V-I . 13-1 was 21 identified by her valid California Commercial driver's license. P-I was determined to be the driver of 22 V-1 by her own admission and the statements obtained at the scene. P-1 had a valid First Aid Card 23 (exp. 09-10-13), Medical Card (exp. 01-04-13) and School 13us Drivcr Certificate (ex p.09-09-13). 24 25 a 080 LUXIW115XIS 371362832 S"PATI:OF CALIFORNIA ra:uteq nvsnurPl.r•.nth�•r:u. P:1-c 10 F... — -- IIAI1, b(If X'UA1111R UIYICLMAY.NUHYF.11 AIAIbI'X VAlF.I111NFIUFNINIfCUPY1'NCA 1U•U6-II 0755 9630 1S100 :IIII111UU 16 "S•URL ".\' Odl I J PU5UIN.[NFaTA4"X• II AI•IIACAYI.C: S RmAli.e S Collitmn Reyofl 11A UUdale NO I lit and um cyder SupylemanYl Odwe Ilae !del &h.0 INS — till.. L'II1/CVUNTI/IUOKIALIII)IYICI N1'NIII IM; V1\YIIICl/bl.11 ^�I 11 1A1tt1AA1_l1ULX r,a 111111Y7 Itwermdefflese'rl IIIIIIIUf (1 WCAl 10N/SII W EC 1• -- i'1.1'I Y. II ICII\\'.U' Ili LA'1 EII Jl'�fCYAU11 S11'e L'I AL SRIII AI'l'lllle )l') \ 1�11 1Vehicle #1 (Bluebird, V-1) was moved to the right road edge of 50th Avenue cast of Jefferson Street. 2 V-1 sustained minor damage as a result of this collision. A visual inspection of the seatbclts revealed 3 no defects. There were no prior mechanical defects noted or claimed. V-I was a 65 passenger school 4 bus that was last certified by Mike Roth #A9641 (CHP Indio Motor Carrier Specialist) on 12/06/10. 5 6 Party #2 (Narez,11-2) was located at the collision scene standing on sidewalk on the south -cast corner 7 of the intersection. P-2 was identified by his valid California driver's license. P-2 was determined to 8 be the driver of V-2 at the time of the collision based on his own admission. 9 10 Vehicle 42 (Ford, V-2) was located at the scene, on its wheels, at its point of rest facing in a south- 11 easterly direction. V-2 sustained major front end collision damage. A visual inspection of the 12 seatbelts revealed no defects. There were no prior mechanical defects noted or claimed. 13 14 PHYSICAL EVIDENCE 15 See Physical Evidence Legend and Factual Diagram. 16 17 OTHER FACTUAL INFORMATION 18 Officer M. Sorg, 912477, responded to [lie scene and assisted with traffic control, the I actual Diagram 19 and the Physical Evidence Legend. 20 This Intersection is controlled by three phase traffic signal lights that are controlled by a video camera 21 system. The camera controlling eastbound traffic on 50th Avenue was not working properly and was 22 not allowing the light to change from red to green. I spoke with an assistant engineer for the city of La 23 Quinta (W-3). W-3 informed me that the signal light for eastbound traffic on 50th Avenue was not 24 receiving a service call (camera was not seeing any traffic) and was going to stay red. See W-3 25 statement for further information. Luxli 371362832 S I M 1? OF CALIFORNIA NA RRKfl YElS W' PLEAI ENTAL Pner 11 uwe >ueswla.:ir nun'r:luu xuam:N ar.vinx nxnurrtMlm:v nuenlxxr.Nre 111.116-01 0755 9630 155UI1 2UIIIl1UUl(r - -a•uxv Utl. 't 9\ In'>nrr1.Y.4L¢d(.I'A" II ArrUCAxIAI X NamJrr S Cullum., arpun RA UPdmc Paul 1In M rnn uldAK Supaen:nnxl plLn Ilex MAI SNwul Bns Ulhr. CIT1'/('1111NIl UUUI1 IAI.UnrIIICl NxanP11N<:IIIf INII'//UTA( jt.. rl.mw,.0mo La Qulnla! RiversidNlkavn (InJio) Lacmos/suan:cr %IA IE 111(sI FAV IICLAICU .Icneraun Sired :11 WI" AmIlle Yes . S No 1 STATEMENTS 2 Party #1 (Ortega) was contacted at the scene and related in essence the following. She was driving 3 V-1 eastbound on 50th Avenue approaching the intersection with Jefferson Street. She noticed that 4 the light at the intersection with .Jefferson Street was staying red and not cycling to green. "traffic 5 traveling eastbound was running through the red light. P- I eventually made it to the intersection with 6 Jefferson Street and the light still had not changed. P-1 and W-2 were stopped at the crosswalk. 7 They waited for 3 phases and the light remained red. W-2 asked P-I what they should do. P-1 told 8 W-2 that she has been told in the past that if the lights are not functioning properly, that they can use 9 discretion and run the light after 3 phases. W-2 asked P-I ifthey should advise the dispatcher of the 10 red light and ask what they should do. P-1 related that it was not necessary because dispatch would 11 just tell them to use discretion. P-I heard vehicles honking and she felt like she was getting pressure 12 to go. P-1 then told W-2 that they should just run the red light. 11-1 cautiously entered the 13 intersection. P-1 was looking for traffic traveling both directions on Jefferson Street. P- I did not see 14 any traffic approaching so she continued to accelerate through the intersection. P- I was almost 15 completely through the intersection when she felt an impact to the right side of V.1, P-1 never saxV 16 V-2 coming. 17 18 Party #2 (Narez) was contacted at the scene and related in essence the following. He was driving V-2 19 northbound on Jefferson Street approaching the intersection with 50th Avenue in the t;2 lane at 45-50 20 miles per hour. 13-2 was approximately 195 feet from the intersection when he observed a bus 21 traveling eastbound on 50th Avenue entering the intersection. P-2 saw that his light was green and he 22 could not believe that the bus was running a red light. P-2 started to sloe- V-2. P-2 saw P-1 look 23 right at him. P-2 thought that P-I saw him and was gwing to stop. P-2 continued northbound and V-1 24 continued eastbound directly into his path of travel. P-2 knew he was going to collide into V-I so he 25 applied the brakes and swerved hard to the right so that it would be it glancing blow rather than a .."- 082 Lexisnexis klakir ijlul/ raX Server 371362832 S'I A M Ur CALIFORNIA NAltlt:\'I'1 Y47SU I'1'LEMGN'1'A I, I':Inc 12 Yei1. Vi McIV1:N1.,m.N,Ct NL6'3'0L"" lll'H{'I:NIP.NILLI@1N MVIVNN fU-06-11 U?55 'I(13U I55U11 -~I '2U11 IUIIUIfi 1 -X-VC r1 r1a1MY1.l AII:A IAbi"Nl1APMJCI U1.0 I X N:m:nilc \ CPlluion Rome n.1 U,1 1. rain; Ili{ APJ n:r. Igi:.v SNpplcnlrn_+1 Onrtr. Il:v AInL Aeluwl IWS Oih,,: C1T1KVUNTVOUPIU.0.0*1'RlC xrWIU In1: 0111 x111 M.0 fllA nun sUMtlr.x Ln Quinln/ Riverside/Desert(Indio) LOC,\'I'IO,WSInIIECr ^- M A I E I I R: OVA V RELI'1I:n .Irffrrann Slreel al 50 Aventse Yes X No _.V..- 1 straight head on hit. 2 3 Witness 41 ($jursten) was contacted at the scene and related in essence the following. He was 4 traveling westbound on 50th Avenue approaching the intersection with Jefferson Street. He observed 5 that a collision had just occurred in the intersection. He stopped to make sure everyone was ok'. 6 When he spoke with P-1, she told him that the light was red when she \vent through the intersection 7 and that she didn't see V-2. P-I also told W-I that she was stopped at the red light for 4 cycles, so 8 she was allowed to go through the intersection since the lights were malfunctioning. 9 1 o Witness 112 (Lopez) was contacted at the scene and related in essence the following. W-2 was driving 11 her bus directly next to V-1 at the time of the collision. W-2 related that she was in the left turn lane 12 when she observed that the traffic light was staying red and not cycling. W-2 moved into the 41 13 eastbound lane and made it to the intersection with Jefferson Street. She \vas stopped directly next to 14 V-I which was in the #2 lane when she asked P-1 what they should do since the light was 15 malfunctioning. P-1 told W-2 that they should just use discretion and proceed through the 16 intersection on the red light. W-2 asked P-1 if they should advise dispatch first. P-I told W-2 that 17 they would just tell them to wait three cycles and then use discretion to proceed through the red light. 18 They both entered the intersection on a red light and proceeded with caution. W-2 did not see any 19 traffic approaching. They were at 10-15 miles per hour when she heard the. collision. She continued 20 on her route and dropped off her passengers, then returned to the scene to provide it statement. 21 22 Witness #3(Guzman, W-3) was contacted at the scene and related in essence the following. W-3 is an 23 assistant engineer for the city of La Quinta. He was called to the scene due to the light 24 malfunctioning. He opened the traffic signal box and observed that the signal light for eastbound 25 traffic on 501h Avenue was not receiving a service call (camera not seeing traffic) and was going to " ' 083 �R::sE.ycla 5w11sJil PAWL c./41 _i%1/:nuz-Vu 5'I'ATF OP CALIFORMA YA Hlta'I'IYFJVUNI'LE51EN9:AL I'ucc 13 UAlLU1 P'LIOCNI4YII CUANINCL TITII: \(.ICAUMUIX Uil'I('LNI➢NI:FIOLA XUMYXM IU-Uf-II 0755 9630 15500 ?01110001! _ _- _ 'A-UNI. oML 'nnsITP.A.""IALI-X IIAYrLICANI :I NArt4ee A Col man Rgwn IIA JIN»c F.W IIX end tun ➢pdAe Sq:pkrm:na OIhn. Nax it"t Adum; puY Otlul --,_ ('IT'aT1U]Irq LY1C1AL Y15TNI(1 XI:YUIUL\Q UISINICINLAT CIIAWV,XIPIULN LA QIIIIILXl RIwrsi Ie/n PSUTI (Iiidi() IpGLI1NNNISUIIJ T A'I A I t9111BIU'A\ILI:LAI Y.O .Icfivi-rnX Sled I115UIL A1'C11lit _ . iC\ X Nil 1 stay red. W-3 did a manual service call (told the light to cycle) and the light started to Mork and cycle 2 through properly. W-3 related that the traffic -signals arc controlled by a camera system. W-3 related 3 that the camera must have been blinded by a light or reflection and it was not seeing traffic on 50th 4 Avenue. W-3 further related that the equipment was working properly and that there was no error 5 codes showing that the lights had malfunctioned. W-3 related that occasionally the camera get 6 blinded and will stop service to a certain side. The camera will reset itself and the lights will 7 manually go through one cycle if there is no service call from a particular camera for 10-15 minutes. 0 9 OPINIONS AND CONCLUSIONS 10 SUMMARY 11 P-I was driving V-I eastbound on 50th Avenue and was stopped for a red light at the intersection 12 with Jefferson Street. P-2 was driving V-2 northbound on Jefferson Street in the 42 of 3 lanes at 45- 13 55 mile per hour approaching the intersection with 50th Avenue on a green light. The signal light for 14 eastbound traffic on 50th Avenue was not cycling properly and was remaining in the red phase. P-I 15 decided to proceed through the intersection on a red light. P-I crossed the southbound lanes and was 16 crossing the northbound lanes when she failed to see V-2 approaching her location traveling 17 northbound on Jefferson Street on a green light. P-2 saws V-t crossing the intersection directly into 18 his path of travel. P-2 applied V-2's brakes and swerved hard to the right. P-2 was unable to avoid a 19 collision with V-1. The left front of V-2 collided into the right side of V-1. After the collision. V-1 20 came to rest on its wheels at its point of rest facing in a south-easterly direction of the south-east 21 corner of the intersection of Jefferson Street and 50th Avenue. P-1 moved V-1 onto the right 22 shoulder of 50th Avenue cast of Jefferson Street. 23 24 25 .16 084 --Lexiswexis /LVil N7:I% Vr'1 VAU11 l;)/VII rax N']pl Yux 371362832 STATE 01: CALIFORNIA NARRATIVEISUPPL1idl ENl'Al. P:,e(' 14 PAILOIIN('IYLMbUCCYRR[AC3 TM1[ YIICPUMO(IN YYHCLAIY NF>rotA -- UMItlLN 10.06-11 '0755 9630 TISSdO 12011111U1n6 `C-ONL "A"ON!' Tt 11YL SeYYL1.41.4TA1.1'.\'I- VIIJ(AYLI.I 1 ,1 Nmwica S Cbl6\rmr Kepm; LA JYdmI pawl IW.c!nln uP&W Supplenenlpl DILrr. liaz h1Ri 5d,t.1 Hlo Otlm CITY/L'l1UNT\'/JIl Y1CIAL YIfllllt] Nr P(1HtINQ 11M1'Alt'INY.\l CIIAl10.1 Mbrx 1.11 puinta/ Riverside/l)efcrl(Indio) LIl1:ATI0YlSII W CC -I Rl AT6111(:II\Y.\\NYJ..C!!n JORrsnn S!rte1 4150"Avow Vr% X No 1 AREA's OF IMPACT (AOI's) 2 AOi #I (V-1 vs. V-2) 4vas determined to be 32 feet west of the east road edge prolongation of 3 Jefferson Street and I I feet north of the south road edge prolongation of 501" Avenue. 4 The AOI was based on the statements and the physical evidence. 5 6 CAUSE 7 P-1 caused this collision by driving in violation of California Vehicle Code section 21453(a) which 8 states in part..."A driver facing a steady circular red signal alone shall stop at a marked limit line ... 9 and shall remain stopped until an indication to proceed is shown.,." The cause was based on the 10 statements and physical evidence. 11 12 RECOMMENDATIONS 13 None. 085 LUX151IOX1S _ —ax Server 371362832 STATE OF CALIFORNIA - DEPARIMENI OF CAUFORNMHIGIIWAYPATR01. TRUCK I BUS COLLISION SUPPLEMENTAL REPORT CHP 555D (Rev. 1-07) OPI 062 DATE. Or COLUSIOB ITwE Re031 NCIC NUMBER Or nCER 10. NUMBER NUMEER IU/U6/'2D11 10755 9630 015500 1 2011 10016 GENERAL INSTRUCTIONS COMPLETE THIS FORM FOR EACH QUALIFYING VEHICLE IF THE CRASH MEETS CRITERIA ON BACK OF THIS FORM. ❑ A truck or truck combination a 10.000 Ibs GVWR I GCWR x❑ A bus with seats for 9 or more persons, including driver ❑ A vehicle of any type with a hazardous materials placard (includes auto. light truck, van, 10,000 Its. or less) TOTAL INVOLVED VEHICLES IN THL CRASH Af 111E lane OF THE CRASH, THIS VEHICLE WIS 2 x❑ Operating on a Tratill open to the public (In -Transport) ❑ Pal on or off the Trat(icway NUMBER OF PFRSONS SUSTAINING FATAL INNRES 0 NUMBER OF WANED PEII TRVISPol iOR MMEDUTE M[JGAL TREATMENT COMMERCIAL DRIVER LICENSE(Col.) 0 ® Yes ❑ No CDL LICENSE CLASS (Cnank.) NUMBER OF VEHCLF-S TOWED FROM SCENE DUE TO 3ISA3LING UNMADE I �I ❑ Class A ❑ Class 8 ❑ Class C I.rJ CIDGS D ❑ Class M VEHICLE INFORMATION VEHICLE CONFIGURATION Ill one code from below) CARGO BODY TYP E Enter one code Irene be" 1- Faun arlga Car (only A velvale Pas Hazardous Mal Plavero) 0 - Nor Apphcablo 1 No C.Oc Body 2- Light Truck (Only If vehicle Pas HaTall Mat oll Ronald) I - Bus 4"1. 1. 9-tE People. Pdudme orwery 3 • R,a (eoab'or 945 people. RKWdoa drro0 2 • Bus (seats (W IG people or more, Pchx1ny dwel) 4- Sµ5({se(a rM 10 people or Cora. vwI xl d!war) 3• Van I EMlased BOX 5• Svgle.Und Tluck(2 roles. 6 uros) 4-CD190 Talk 6- Single -Lind Tnrck (3 or more axes) 5 • Elected Y Trod / Trwlerls) (Saab-Unl Tmck w:m TrwbrysB 6 • Duep B • Truck I Trol (wNtovl Va'aw. bole l W saedMmoMll 7 • Concrete Muer 9 • Them ) SemwTral (one NBaerl a • Now TraMpaRCr ' 10 • Vador I Doubles (hm uelMal 9 • Garbage I Rons. 11 TractorITrpheillhroctmaors) 10- Grmq Chips, Greve, 99, Other Truck a 10.0001b (ran listed Wei I I . Pole 12- Voh¢Ie Tavlrp Another MMa VehrtlC GVWR I GCWR el *.a Code bum below, Use GCWR for truck combmnliots) dal Crassls 4. .ilelan ..:D.oCG ¢s or Use 7s • Oil orpo dotly ;ra: !!Mod abp+C) C WARODUS MATERIALS INVOLVEMENT 2 1D,DDI-2GWOa, 3- Grealar than 26.000Iles DID THE VEHICLE HAVE A HAZ-MAT PLPCARDv ❑Yell x❑ No Bus Use (Enter one coda ham bolo.) IF YES. INCLUDE THE FOLLOWING INFORMATION rROM THE PLACARD C. Nola Sol 3 Irl.w, "M 4-Ogn a or el hen d,e e" a bee 1- school(Pob''. L or P, Natc) 4.C.-arve 2-banart 5. Other HM Cass o llMnbottoo ld.el wa.a... fast laaewdtom THlS vartcio's w,9o7 ❑ Yes ❑x NO MVTOR OARHIER INFORMATION CHECK ONE. ❑ Interstate Carrier [x] Intrastate Carrier ❑ Not In Commerce - Government ❑ Not In Commerce - Other Trucks (Over 10,000 Ins. GVWR I GCWR) Carrier Name. UGSIiRT SANDS UNIPIIiD 5CIIOOL UIS'T. _ _ Carrier Street Address (P 0 Sox Only if no street address): 45P150 DUNI! PALMS __- City I Stale I ZIP Code. t.R Qulnlu, CA Carrier ID Number(s): NONE NON -COLLISIONS I Ran On Read 2 bail 3 Ovarwn (Raovor) 4 Dwmhel RM.way 5 Coa. Lose W Shell 6 ExrXo 1011 or End 7 s"W'bCn of Units 8 [toss Mod:.n I Cartel 1' L Cul USOOT# MC/MXH Event 1: =Event 2: = Event 3 NON -COLLISIONS (Continued) 9 En4ip!nnre Fel..(Tees, Bakes. Shn ), al,) 10 Other Non.Co h,noh COLLISION INVOLVING I WITH 12 Patlos:ran 13 Met& Vergla IM.Transpon 14 Perked Mmw Vehicle 0155DD Prone Number State# CA 50796 Everl U COLLISION INVOLVING I WrrN IConu rood) 15 Tram 15 pinod-_'ytle 17 Animal 19 Food poll l 19 Work Z. Manuel... Equal 2D Omer MP•eaab Obloct UB Ulnar ieasCPoa) IOC+/?0i I » 086 LUXIzDaUXIS 1V/Lt7/LVll `tl:i% L-'M VAUt. 1//Vl/ tax berver 371362832 STATE OF CALIFORNIA 0"AATMENT OF CALIFORNIA HIGHWAY PAT liO: - -- RARIYNOMbER SCHOOL BUS COLLISION SUPPLEMENTAL REPORT CHP 555E (Rev. 2-091 OPI 082 1 10106R011 10755 19630 1,15soo 'DRIVER INFORMATION iVJF RESTRICTION'Sc CRALL lMA)AMY$ School BUS ❑ SPAB 0 Youth BUS ❑GPPV ❑Farm Labor DTour 00 01 Lit 03 L.]4 05 U6 ❑7 ❑A ❑B MAI C2vEA ATE(04DA) IF YES tot (yAL10 fOR1YFARS FRAM DATE OF EXAM) EX4M DATE !E%PIMTIOry DATE No 0Yes 01/1412011 01/14/2013 FIRST AID CE.VIIrICAICIVALO FOR YEAFS FRCPA Issue DATE- UT4 Y REGAINED FOR IF YaS _ DRIVERS WITH A 6 RESTRICTION ON THEIR SPECIAL DRVERS CER TIFAATE) ISSUE DATE EXPIRATION DATE ONO ;XDYes 09/10/2010 09/10/201.3 VEHICLE INFORMATION INSPECTION APPROVAL CERTIFICATE (CHIP 2N) INSPECTED DY INAME AND 10 NUTAMR) UST INSPECTION DATE CHIP AREANUMB£R I RATED PASSE14GER CAPACITY 1 12/06/2010 j65ED'A'ARD M. ROTH MA9641 6 PASSENGER INFORMATION NUMBER OF PASSENGERS ONDOARD 5 Place the number assigned to the passenger in the corresponding seating position on the char) below. Place an' X' on the row(s) that do not apply F. L. CASTRO t115300 NUMBER I0!24/2011 ORV 1 Cfp5556i62 D6I 7 C&tr4faQ" AGENDA CATEGORY: COUNCIL/SA MEETING DATE: March 20, 2012 BUSINESS SESSION: ITEM TITLE: Adoption of a Resolution Approving a Bicycle Transportation Plan CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Adopt a resolution of the City Council approving the submittal of a Bicycle Transportation Plan to the State of California Department of Transportation to remain eligible for bicycle and pedestrian grant funding programs. FISCAL IMPLICATIONS: None at this time. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Bicycle Transportation Account (BTA) is an annual program providing state funds for city and county projects that improve safety and convenience for bicycle commuters. To be eligible for these funds, the City of La Quinta must maintain an approved General Plan for Bikeways (i.e., Bikeway Corridor Policy Map), and the project(s) must have the potential of encouraging motorists to commute by bicycle --this excludes purely recreational facilities. The Bicycle Transportation Plan is consistent with the La Quinta General Plan. Design of the project must conform to CALTRANS Design Manual Section 7, Chapter 1000 relating, to bikeway planning and design, and the guidelines of Section 2386 of the Streets and Highways Code for allocating funds. To retain eligibility for funding, all new bike routes proposed by this Bicycle Transportation Plan conform to the minimum CALTRANS design standards. The City has submitted at least five proposals under this program in the past and has been successful in obtaining funding for three. The City's Bicycle Transportation Plan (BTP) must be updated every five years to qualify for many of the bicycle and pedestrian grant funding programs (Attachment 1). The current BTP was adopted August 1, 2006. At that time Staff performed an extensive update of the plan to conform to new BTA requirements. Since then, BTA requirements have not changed. Staff has revised the prior plan to include bike projects that were completed including the Coral Reef Mountain Bikeway and the Bear Creek Channel Bike Path. Submitting this Bicycle Transportation Plan will allow the City to remain eligible for BTA funding through Fiscal Year 2015/2016. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a resolution of the City Council approving the submittal of a Bicycle Transportation Plan to the State of California Department of Transportation to remain eligible for bicycle and pedestrian grant funding programs; or 2. Do not adopt a resolution of the City Council approving the submittal of a Bicycle Transportation Plan to the State of California Department of Transportation to remain eligible for bicycle and pedestrian grant funding programs; or 3. Provide staff with alternative direction. Respectfully Management Analyst Approved for submission by: Mark Weiss, Interim City Manager Attachment: 1. Bicycle Transportation Plan 090 RESOLUTION NO. 2012- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING THE AMENDED BICYCLE TRANSPORTATION PLAN WHEREAS, the Bicycle Transportation Account (BTA) is an annual program providing state funds for city and county projects that improve safety and convenience for bicycle commuters; and WHEREAS, the City's Bicycle Transportation Plan (BTP) must be updated every five years to qualify for many of the bicycle and pedestrian grant funding programs; and WHEREAS, the current BTP was adopted August 1, 2006; and WHEREAS, the La Quinta General Plan, adopted in 2002, consists of eight elements: Land Use, Circulation, Parks and Recreation, Environmental Hazards, Air Quality, and Infrastructure and Public Services; as part of the of the Circulation Element, the City adopted a Bicycle Corridor Policy Map; the Map identifies conceptual bikeway corridors throughout the City, promotes the use of bicycles as a safe and convenient mode of transportation and recreation, and provides a framework to build future bicycle facilities; the BTP implements General Plan policies; the BTP identifies local routes that are consistent with the Coachella Valley Association of Governments (CVAG) Non -motorized Transportation element and WHEREAS, the BTP addresses Streets and Highways Code Section 891.2 items a. through k. as they pertain to the City. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta, California, approves the amended Bicycle Transportation Plan for submission to the PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 20" day of March 2012, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 091 Resolution 2012- Bicycle Transportation Plan Adopted: March 20, 2012 Page 2 DON ADOLPH, MAYOR City of La Quinta, California ATTEST: SUSAN MAYSELS, Interim City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ..of 092 ATTACHMENT 1 BICYCLE TRANSPORTATION PLAN CITY OF LA QUINTA RE -ADOPTED MARCH 20, 2012 .,p., 093 BICYCLE TRANSPORTATION PLAN CITY OF LA QUINTA I. GOALS AND OBJECTIVES doctb.20 Goal 1 Establish bicycle facilities within the City of La Quinta, consistent with planned regional routes, to encourage biking as a mode of transportation and recreation. Goal 2 Establish a local system of bicycle lanes and paths to encourage the use of the bicycle as a safe and convenient mode of transportation and recreation. Objectives: a. The City will establish a system of bicycle lanes within the street right- of-way to meet the needs of both the recreational and commuter cyclist; b. All bicycle trip destinations, including schools, public buildings, shopping areas, and parks should be equipped with bike racks; c. Include sites that are appropriate for educational or recreational purposes at appropriate schools, libraries and parks as part of the bikeway system; d. Where possible, require provision of designated bikeway segments by developers, and their connection with the Citywide network; e. The bicycle system will include a hierarchy of linkages, including the following linkages: 1) Bikeway connections to Coachella Valley Association of Governments (CVAG) regional paths, including paths along the Whitewater Wash, Highway I I I connecting to Lake Cahuilla via Jefferson and Madison Streets; 2) Safe bikeways to schools, including the 50th Avenue school 1 4 094 complex, the La Quinta High School, La Quinta Middle School, and Adams (currently under construction) and Truman Elementary Schools; 3) Bikeways to parks, playgrounds, 50th Avenue Sports Complex, Fritz Burns Park, La Quinta Community Park, Adams Park, and potential park sites along Bear Creek Channel; f. Off-street bikeways should use open space corridors, flood control and utility easements where possible. Such trails will minimize automobile cross traffic. II. BICYCLE TRANSPORTATION PLAN docfb.20 1. Background. La Quinta General Plan, CVAG Regional Plan, Subdivision and proposed Zoning Ordinance The La Quinta General Plan, adopted in 2002, consists of eight elements: Land Use, Circulation, Parks and Recreation, Environmental Conservation, Open Space, Environmental Hazards, Air Quality, and Infrastructure and Public Services. As part of the Circulation Element, the City adopted a Bicycle Corridor Policy Map. The Map identifies conceptual bikeway corridors throughout the City, promotes the use of bicycles as a safe and convenient mode of transportation and recreation, and provides a framework to build future bicycle facilities. The Bike Route Plan implements General Plan policies. The Bike Route Plan identifies local routes that are consistent with the Coachella Valley Association of Governments Non -Motorized Transportation Element. The La Quinta Subdivision Ordinance (Section 13.24.140 Special Improvements) requires bicycle lanes be designed and built as development occurs consistent with the General Plan Circulation Element standards. The Zoning Ordinance requires bicycle parking standards and bicycle racks for all new nonresidential uses to mitigate motor vehicle pollution and congestion. 2. Bicycle System The La Quinta Bike Route Plan includes provisions for bicycles and pedestrians throughout the City. The proposed bicycle plan is designed to satisfy current and future requirements for safe and functional bicycle commuting and recreation in the 2 095 City. Many bikeways can be implemented by signing and striping in conjunction with parking prohibitions, thereby causing minimal disruption to existing traffic patterns. Bicycle lanes will also be included in the construction of new street facilities or in the scheduled improvements of existing streets. Three classifications of bicycle facilities are incorporated into the City of La Quinta street system. The primary hierarchy of bikeways includes: Class I (off-street) facilities along selected off-street corridors; Class II (striped on -street) facilities along Major and Primary Arterials; and Class III (shared on -street or on the sidewalk) facilities along all other roadways. doctb.zo These three classifications are consistent with the CALTRANS Highway Design Manual, (Section 7, Chapter 1000) and are defined as follows: a. Class I Bikeways Class I bikeways (bike paths) are off-street facilities with exclusive right-of- way, serving the exclusive use of bicycles and pedestrians. Sidewalk facilities are not considered Class I bikeways because they are primarily intended to serve pedestrians. By State law, motorized bicycles are prohibited on bike paths unless authorized by ordinance or the agency having jurisdiction over the path. Methods for discouraging the use of off-street bikeways for motorized vehicle use include removable bollards and prominent signage. The minimum width for Class I bikeways is eight feet for a two-way path and five feet for a one-way path. All Class I facilities proposed for the City Bike Route Plan conform to this standard. Class I facilities are the Bear Creek Channel, the Whitewater Wash and Lake Cahuilla Park paths. b. Class II Bikeways Class II bikeways (bike lanes) for preferential use by bicycles are established within the paved area of roadways. Bike lane stripes are intended to promote an orderly flow of traffic. Bicycles have exclusive use of a bike lane but must share the facility with motor vehicles and pedestrians crossing it. Bike lane stripes can increase bicyclists' confidence that motorists will not stray into their path if they remain within the bike lane. Motorist must obey traffic laws regarding bicycles in the right-of-way. Bike lanes are one-way facilities. The width for these facilities is five feet. 3 ME Class II facilities are included along Primary Arterials, including Miles Street, Adams Street, 48th Avenue, Eisenhower Drive, Calle Tampico, 52nd Avenue, 54th Avenue, Airport Boulevard, 58th Avenue, Jefferson Street, a portion of Washington Street, and Madison Street. Class II facilities consist of a five- foot striped bike lane off the roadway with a six-foot pedestrian path adjacent to the curb. (See attachment, Road Cross Sections). C. Class III Bikeways Class III bikeways are intended to provide continuity to the bikeway system. Class III facilities are shared facilities with motor vehicles on the street, and pedestrians and bicycles as a secondary use on the side walk. In the case of the City of La Quinta Bike Routes, these will consist of those streets identified on the Bike Route Plan. III. IMPLEMENTATION 1. Bicycle Lane Account The Bicycle Lane Account (BLA) is a funding mechanism for bicycle facilities outlined in Chapter Eight of the State Streets and Highways Code. Funds are part of the State Transportation Fund, and may be allocated to cities and counties for bikeways and related facilities, planning, and safety and education. Facilities may include new bikeways to service major transportation corridors; removal of travel barriers to potential bicycle commuters; bicycle parking; bicycle carrying facilities on public transit vehicles; installation of traffic control devices to improve safety; the elimination of hazardous conditions on existing bikeways; and safety, education, and routing signs. All bikeway projects must comply with minimum safety design criteria established by the California Department of Transportation (CALTRANS), and no funds may be used for maintenance. Funds are limited to $90,000 per project and $90,000 per agency. Local agencies must fund 10%, of the project cost. To be eligible for these funds, the City of La Quinta has an approved General Plan for Bikeways (i.e., Bikeway Corridor Policy Map), and the project(s) must have the potential of encouraging motorists to commute by bicycle --this excludes purely recreational facilities. Design of the project must conform to CALTRANS Design Manual Section 7, Chapter 1000 relating to bikeway planning and design, and the docfb.20 4 ti 097 guidelines of Section 2386 of the Streets and Highways Code for allocating funds. To retain eligibility for funding, all new bike routes proposed by this Bicycle Transportation Plan conform to the minimum CALTRANS design standards. 2. Elements of the Bicycle Transportation Plan (BTP) La Quinta's Bicycle Transportation Plan is consistent with Section 891.2 of the Streets and Highways Code. a. The current estimate of 1,263 existing bicycle users in La Quinta is based on the General Plan EIR Circulation Element and uses a .007 modal split factor from the total daily traffic trips. The projected 8,396 bicycle users in La Quinta are based on the same modal split for the build -out scenario used in the General Plan, EIR Circulation Element. b. Attached is the current La Quinta General Plan map. C. Attached are the 2010 Existing and Proposed Bike Route Plan, and the CVAG Non -Motorized Transportation Element, map of proposed facilities. d. Attached is the Existing and Proposed Bike Path Route Plan that identifies current end of trip bicycle parking facilities. Proposed facilities will be obtained from new development through development stipulations. The facilities identified below are for employees of that business. (The Boys and Girls Club facilities are for employees and patrons.) The existing facilities include: 1. Boys and Girls Club of Coachella Valley La Quinta Unit 49-995 Park Avenue La Quinta CA 92253 Bicycle racks, changing lockers, and showers 2. Ralphs Grocery Company 50-929 Washington Street La Quinta CA 92253 Bicycle racks and changing lockers docfb.20 5 098 3. Vons Grocery 78-271 Highway 111 La Quinta CA 92253 Bicycle racks and changing lockers 4. Stater Bros. Markets 78-630 Highway 111 La Quinta CA 92253 Bicycle rack 51 La Quinta Resort and Club 49-499 Eisenhower Drive La Quinta CA 92253 Bicycle racks, changing lockers and showers 6. La Quinta City Hall 78-495 Calle Tampico La Quinta CA 92253 Changing lockers and showers 7. Truman Elementary School 78-870 50th Avenue La Quinta CA 92253 Bicycle racks, changing rooms and showers 8. La Quinta Middle School 78-900 50th Avenue La Quints CA 92253 Bicycle racks, changing rooms and showers 9. La Quinta High School 79-255 Westward Ho Drive doctb.2o 6 » 099 La Quinta CA 92253 Bicycle racks, changing rooms and showers 10. Riverside County Fire Department 78-111 Avenue 52 La Quinta CA 92253 Changing lockers and showers 11. Riverside County Fire Department 54-001 Madison Street La Quinta CA 92253 Changing lockers and showers 12. Stein Mart 78-945 Highway I I I La Quinta CA 92253 Changing rooms, no lockers 13. Marshalls Store 79-395 Highway I I I La Quinta, CA 92253 Changing rooms, no lockers 14. Lowe's Home Improvement Warehouse of La Quinta 78-865 Highway I I I La Quinta, CA 92253 Bike racks and changing rooms 15. Target Stores 78-935 Highway 111 La Quinta, CA 92253 docfb.20 7 _o 100 Bike racks and changing rooms 16. Office Depot 78-987 Highway l l l La Quinta, CA 92253 Changing rooms, no lockers 17. Big Five Sport 78-710 Highway 111 La Quinta, CA 92253 Bike racks and changing rooms 18. Kohl's Department Store 78-950 Highway 111 La Quinta, CA 92253 Changing rooms, no lockers 19. La Quinta Public Library 78-275 Calle Tampico La Quinta, CA 92253 Bicycle racks 20. United States Post Office 79-125 Corporate Way La Quinta, CA 92253 Employee only accessible bike racks e. Sun Line Transit Agency buses accommodate bicycles on all of their fleet. docfb.20 101 f. Future facilities for changing and storing clothing and equipment at bicycle parking facilities would only be considered by each new private development. Although no public facilities for changing and storing clothes and equipment are currently planned, facilities would only be considered along the regional Whitewater Wash bike route. g. The Riverside County Sheriff's Department (which provides police services to La Quinta) conducts bicycle safety programs at the schools in La Quinta. The programs are typically held at the start of the school year and just prior to summer. The Sheriff's Department reports that due to the training and bicycle safety programs, the incidence of vehicle vs, bicycle accidents are extremely low in La Quinta. The Sheriff's Department actively enforces provisions of the Vehicle Code regarding bicycle operation. h. The City Council has adopted the Plan. i. The plan has been reviewed by the Coachella Valley Association of Government and was found to be consistent with their planning efforts. The Plan is consistent with all State, regional and local air quality plans. The Riverside County Transportation Commission (RCTC) will review and approve the Bike Route Plan. Letters of support are attached. j. The attached description identifies project priority for implementation. k. The City's policy is to obtain future bikeways including lanes and sidewalks through the development process. There are two bikeways that require future financial funding: Based on Coachella valley Association of Governments Non -motorized Transportation Element Plan, the estimates for completion of Class 1, Class 2, and Class 3 projects would be: the completion of the White Water Channel bikeway estimated at $400,000 to implement. doomso 9 102 CHAPTER 4: LOCAL BICYCLE PLANS r—_ (N o nes oa 1 ®rnK Legend GIr1..1 Plll. L.ld Vs. 11. 2.11 SnW1f fGAG F, I1� i CITY OF LA QUINTA GENERAL PLAN LAND USE CVAG Non -Motorized Transportation Plan Update 83 103 CHAPTER 4: LOCAL BICYCLE PLANS YN I.t MYlE tlfE _y tc.AV JR 4!ILYI:__, py'fy' _ 'Y+M R4\.9 HVIa P I.I551JyN C5� yll A R'+ u G9 � {V rw%n � etJt~ T cf) _ y4i11I V11 V1 rru.r f y LI � RYtPY Rp � C}C S N B 16 RfRLLSA':L 'y:u n Lq rr �moa f • � •D �'� ainrrA dP O 3 G 15•JUJ>y ux &JJx I15 ®' � s� a 1 y y J- GY:L\ ?'fr t� FFi I E �dY t 2 s ` � w Jal•4 XP EJUE I 5 Legend 0¢¢v f.cilya B'Ytl•P.Oina CtAy5,51A1113 ®1° . xw nqo i, .ur ©b 1 ✓,"a EXISTING AND PROPOSED i BICYCLE FACILITIES 41�VNF ❑ CITY OF LA QUINTA t'ncY+Py qy. 4A1'E' 11 V{E Ia r I • R INEEiP CR 6n.wrN niE F WM� r g. c WP!S1E • 11 T bEnbEl} ENAYS SF Jo arciuwE a65aA; E3Ea n[q : LFt4*All GNHJFaYE I V if i rtC[e IRn e a 1 ._' bt5 n. r s ta® � � j' EYjrtLF Gr•Cf: ON E1V •- z z d ] i � tlFV'N.C•ry1 IW1Gr RN aafiW GR y I t.•�r;OME GNEC M!! { 3u1vn N.K YUECT VYwA LV 0 ( 14}7 1?iN ME� d I y Q r�v Q � fly l5lt '+ISI Nis ,IyV '.Ia R'a:ap,p i IY 21 , I {�� cunvn'YE � y ?J F y i1' � z rr,NN.t�cl -1°Lyxry-44'{ .YENx?akE � � Sfln J.'Jt W.Als EIU N.E R �E tYRAY A ID`: r.I RUM s -.0 ]ImJut r:ttuws ! � a � 2 nnl n.c 1 mtna',e° �I jl z 1 �. b L 4-- 1 ! J I 1 � i 1 - 4 CVAG Non -Motorized Transportation Plan Update 82 9 104 CHAPTER 4: LOCAL BICYCLE PLANS Proposed La Quinta has proposed 17 bikeway projects to be included in this Plan. The projects are listed below by priority. Project costs are based on past expenditures for bikeways throughout California and from feedback received from our local jurisdictions. Costs for individual projects will vary by location and complexity of the project. City of La Quinta Top Priority Projects Class Street/Path From To Length (mi.) Estimated Cost I Whitewater River Washington St. Jefferson St. 1.7 $1,700,000 II Calle Tampico Washington St. Calte Rondo 0.3 $15,000 11 Ave. 50 Washington St. to just west of Park Ave. Via Montana to Madison St. 0.6 $30,000 III Desert Club Dr. Calle Tampico Ave. 52 0.4' $8,000 II Eisenhower Dr. Avenida Montezuma Calle Sinaloa 0.2 $10,000 III Eisenhower Dr. Washington St. Avenida Fernando 1.0 $20,000 Bicycle Parking Program $25,000 City of La Quinta 2nd Priority Bikeway Projects ' Class Street/Path From To Length (mi.) Estimated Cos II Miles Ave. Adams St. Dune Palms Rd. 0.5 $25,000 II Ave. 52 Jefferson St. Coachella Canal 0.4 $20,00 II Avenida Bermudas southbound only Calle Tampico Calle Sinaloa 0.4 $20,000 II Hwy. 111 Washington St. Indio city limit 1.7 $85,000 11 Jefferson St. Ave. 59 Madison St. 3.9 $195,00 City of La Quinta 3rd Priority Bikeway Projects Class Street/Path From To Length (mi.) Estimated Cos II Madison St. Ave. 50 to Ave. 52 Ave. 60 to Jefferson St. 3.8 $190,000 II Fred Waring Dr. Washington St. Jefferson St. 1.5 $75,00 III Ave. 50 Eisenhower Dr. Washington St. 0.8 $16,000 II Ave. 58 Just west of Monroe St. Monroe St. 0.3 $15,000 U1 Ave. 60 Monroe St. Eastern city limit 0.2 $10,000 II Ave. 62 Madison St. Monroe St. 1.0 $50,000 II Monroe St. Ave. 54 to Mountain View Ln. Ave. 58 to Ave. 62 2.5 $125,000 CVAG Non -Motorized Transportation Plan Update 78 106 Titf 4 4 a" AGENDA CATEGORY: COUNCIUSA MEETING DATE: March 20, 2012 BUSINESS SESSION: ITEM TITLE: Approval of a Request for Proposal to Obtain O Professional Consulting Services to Complete a CONSENT CALENDAR: Comprehensive Fee and Rate Study STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve a Request for Proposal (RFP) to obtain professional consulting services to complete a comprehensive fee and rate study. FISCAL IMPLICATIONS: The work will be funded through the general fund reserve. If approved, new fees and rates would factor in a repayment to the general fund reserve for the cost of the consultant study. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the February 7, 2012 City Council meeting, staff presented various revenue alternatives for City Council discussion and consideration. The last time the City undertook a cost allocation review and comprehensive fee and rate study was in 1996; and the study was done by DMG consultants. Staff was directed by Council to prepare a Request for Proposal (RFP) to select a consultant to complete a comprehensive fee and rate study (Attachment 1). The Interim City Manager intends to appoint a Selection Committee consisting of the following members: Ed Wimmer, Public Works Principal Engineer; Greg Butler, Building 11 107 & Safety Department Director; and Les Johnson, Planning Department Director. If the City Council wishes to appoint a different Selection Committee, the Committee would be subject to the Brown Act unless the Committee consists solely of two council. members. Contingent upon City Council approval of the RFP on March 20, 2012, the following is the project schedule: City Council Approves RFP March 20, 2012 RFP Advertisement Period March 21 through April 16 2012 City Council Awards PSA May 1, 2012 Consultant Final Report to City Council June 19, 2012 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a Request for Proposal (RFP) to obtain professional consulting services to complete a comprehensive fee and rate study; or 2. Do not approve a Request for Proposal (RFP) to obtain professional consulting services to complete a comprehensive fee and rate study; or 3. Provide staff with alternative direction. Respectfully submitted, othy . Jo son Public Works rector/City Engineer Approved for submission by: Mark Weiss, Interim City Manager Attachment: 1. Comprehensive Fee & Rate Study Request for Proposal (RFP) 4 108 ATTACHMENT 1 CITY OF LA QUINTA, CALIFORNIA REQUEST FOR PROPOSALS (RFP) COMPREHENSIVE FEE & RATE STUDY (SUBMITTAL DEADLINE - MONDAY, APRIL 16, 2012 at 5:00 p.m.) The City of La Quinta is requesting proposals for a Comprehensive Fee and Rate Study. BACKGROUND The City of LA Quinta is governed by a council-manager general law form of government. The City currently employs 86 full-time employees. Incorporated in May 1982, La Quinta has a population of 37,467 according to the 2010 Census. Encompassing approximately 35 square miles, La Quinta is part of the Coachella Valley within Riverside County, California. The total budget for the 201 1 /2012 fiscal year is approximately $126.2 million, with General Fund operations representing approximately $40.1 million and a capital budget of $19.9 million. The last comprehensive cost of services study was undertaken in 1996 by a consultant hired by the City. SCOPE OF WORK- Comprehensive User Fee & Rate Study: Project tasks shall include, but are not necessarily limited to, the following. If the consultant feels that additional tasks are warranted, they must be clearly identified in the consultant's proposal. 1. Work and meet with City staff to refine the project scope, purpose, uses, and goals of the City's User Fee Study to ensure that the study will be both accurate and appropriate to the City's needs. Review project schedule and answer any questions pertaining to the successful development of the study. 2. Meet with staff and conduct interviews as needed to gain an understanding of the City's processes and operations. Conduct a comprehensive review of the City's existing fees, rates, and charges; including, but not limited to, the following: permits, licenses, planning fees, building fees, engineering fees, and administrative fees. 4 109 City of La Quinta, CA - Request for Proposals Cost Allocation Review, Rate and Fee Study, Impact Fee Study March 20, 2012 3. Identify the total cost of providing each City service at the lowest reasonable activity level and in a manner that is consistent with all applicable laws, statutes, rules and regulations governing the collection of fees, rates, and charges by public entities including, but not limited to, Proposition 218. 4. Compare service costs with existing recovery levels. This should include any service areas where the City is currently charging for services as well as areas where we perhaps should charge, in light of the City's practices, or the practices of similar or neighboring cities. 5. Recommend appropriate fees and charges based on your analysis together with the appropriate subsidy percentage for those fees where full cost recovery may be unrealistic (e.g. park and facility use and senior services). Include in the recommendation a percent 1%) fee escalator. 6. Prepare a report that identifies each service, its full cost, recommended and current cost recovery levels. The report should also identify the direct cost, the indirect cost, and the overhead cost for each service; and provide a model for adjusting these fees and rates for the City's current and future needs. 7. The report shall identify present fees, recommended fees, percentage change, cost recovery percentage, revenue impact and fee comparison with other Coachella Valley as well as southern California cities that are comparable to La Quinta. A survey comparison of rates and fees with similar cities is for information only. 8. Report on any other matters that are identified during the course of the evaluation that are determined to be of importance for the City to consider. 9. Present findings to the City's management group and make necessary adjustments as requested. 10.Prepare and deliver presentations to the La Quinta City Council to facilitate its understanding of the cost allocation plan and its implications for the City and make necessary adjustments as requested. 2 y 110 City of La Quinta, CA - Request for Proposals Cost Allocation Review, Rate and Fee Study, Impact Fee Study March 20, 2012 11.Prepare a final fee study report and provide four (4) copies, with one unbound copy and a single PDF file of the cost allocation plan that can be made available to staff via the City's intranet. Any Master fee schedule revisions developed shall also be made available to the City on CD/ROM and/or electronically, providing the ability to add or delete and/or update information as needed. 12.Provide the City with an electronic copy of the final comprehensive study, including related schedules and cost documentation in a format that can be edited and updated by City staff to accommodate changes in the organization or changes in costs. Develop or modify the existing model for adjusting fees and rates to include the addition of hypothetical service area information for future services enhancements, and the ability to calculate the estimated costs of providing the service under consideration (scenario and "what if" analyses). 13.Provide on -site training to enable staff to update fees on an annual basis. 14.Consult with City staff should it become necessary to defend the City's user fees as a result of any legal or other challenge. PROPOSAL FORMAT Proposals (work proposal and cost proposal) are to be submitted in separate envelopes clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1. Work Proposal (envelope 1) - submit 4 copies a. Cover letter on company's letterhead summarizing the proposal and signed by an individual authorized to execute legal documents on behalf of the consultant including: • A summary of the qualifications of the firm to perform the services described herein, including, but not necessarily limited to: The firm's previous experience in performing similar services for other municipalities; 3 .n 111 City of La Quinta, CA - Request for Proposals Cost Allocation Review, Rate and Fee Study, Impact Fee Study March 20, 2012 The firm's ability to produce the required product in a timely fashion and the ability to present any necessary reports or studies to elected officials and/or the general public. b. The proposal shall contain the following: 1) Legal name and address of company and 2) Legal form of company (partnership, corporation, joint venture, etc.). If joint venture, identify the members of the joint venture and provide all information required under this section for each member. c. If company is wholly owned subsidiary of a "parent company," identify the "parent company." d. Description of the Project Team. The names, titles, and qualifications (resumes) of the proposed project manager and support staff and subcontractors who will be conducting the work on this assignment, including their experience and projects in which they had "hands on" responsibility and length of time with the firm. The selected consultant shall not substitute the project manager without prior approval of the City of La Quinta. The project manager will be expected to be fully involved and conversant in the details of the project on a day-to-day basis. e. Scope of work for each project (a description of the work program including a description of deliverables and activities). f. Description of the extent to which City staff support will be required. g. Outline of the proposed work plan for each project. h. Work proposal shall be no more than 25 pages. i. Proposed project schedule to begin no later than May 2, 2012 and conclude within 45 days, subject to City extension as necessary. 2. Cost Proposal (envelope 2) - submit 2 copies The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Staff hours and extended billing rates per classification of personnel will be indicated for each defined task and/or sub -task. a. Project Budget for the Comprehensive Fee and Rate Study - a description of the project budget itemized according to individual tasks. 112 4 City of La Quinta, CA - Request for Proposals Cost Allocation Review, Rate and Fee Study, Impact Fee Study March 20, 2012 b. Project budgets should include a project schedule with activities, milestones, and deliverables; and project budget defined, at minimum, as follows: ■ By task with a collective total by milestone and deliverable; ■ Labor rates for all project team members; ■ General overhead rates; and • Costs for expenses such as printing, travel and attendance at meetings. c. The consultant shall present a specific "not to exceed" fixed fee, including associated fees (i.e., printing costs, attendance at meetings, travel). A requested payment schedule should accompany the work schedule. Each phase of work should have an itemized budget including labor costs and expenses for each piece of work. The proposal should include staff hourly rates. d. Proposed services to be sub -consulted, anticipated subcontractors, and anticipated cost for these services. e. A list of references from other municipalities for similar projects including the name of the organization and the primary contact person(s). ANY PROPOSAL NOT CONTAINING FULL AND COMPLETE RESPONSES TO THE ABOVE MINIMUM ELEMENTS WILL BE DEEMED UNRESPONSIVE TO THIS RFP. ALL LATE AND UNRESPONSIVE PROPOSALS WILL BE SET ASIDE BY THE REVIEW PANEL AND ELIMINATED FROM FURTHER CONSIDERATION. ONLY THOSE SUBMISSIONS RESPONSIVE TO THIS RFP AND SUBMITTED BY THE DEADLINE NOTED BELOW, WILL BE EVALUATED BY THE REVIEW PANEL AND PRESENTED (ONE PROPOSAL) TO THE CITY COUNCIL AS APPROPRIATE. FOUR COPIES WITH ONE BEING AN UNBOUND COPY OF THE RESPONDENT'S PROPOSAL SHALL BE SUBMITTED BY NO LATER THAN 5:00 PM, MONDAY, APRIL 16, 2012. AVAILABLE BUDGET/CONTRACT The City wishes to negotiate a fixed price contract with a "not to exceed" dollar total based on a clearly defined scope of work. It should be noted that the selected consultant(s) shall be required to meet the insurance requirements outlined in the City's "Professional Services Agreement (PSA)". 5 y 113 City of La Quinta, CA - Request for Proposals Cost Allocation Review, Rate and Fee Study, Impact Fee Study March 20, 2012 Selected prospective consultant shall be required to participate in negotiations with City staff. The successful consultant will be expected to enter into the attached standard City Professional Services Agreement (PSA). TENTATIVE SELECTION TIMELINE The following is a tentative time schedule related to the requested fee studies: Proposals Due April 16,2012 by 5:00 p.m. Review Proposals Week of April 16, 2012 Interview Consultants (optional) Week of April 23, 2012 Staff submits recommendation to City Council May 1, 2012 Work begins May 2, 2012 Completion of project June 2, 2012 Presentation of draft report to Staff June 7, 2012 Presentation of final report to City Council June 19, 2012 SELECTION CRITERIA Work programs will be reviewed by a consultant selection committee. The committee will rank the consultants for contract negotiations based upon the materials submitted within the work proposal. The committee may or may not choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top -ranked firm. The successful consultant will enter into the attached Professional Services Agreement (PSA). Proposals will be evaluated based on the following criteria: • Thoroughness and understanding of the tasks to be completed. • Background and experience in organizational analysis evaluation. • Staff expertise and overall experience of personnel assigned to the work. • Time required to accomplish the requested services. • Responsiveness to requirements of the project. 6 n 114 City of La Quinta, CA - Request for Proposals Cost Allocation Review, Rate and Fee Study, Impact Fee Study March 20, 2012 • Recent public sector experience, preferably in a municipal setting, conducting similar studies. • Costs. REVISION TO THE RFP The City reserves the right to revise the RFP prior to the date that proposals are due. Revisions to the RFP shall be posted on the City's RFP Manager website as addendums and an email notification will be sent out. The City reserves the right to extend the date by which the proposals are due. DISCRETION AND LIABILITY WAIVER The City reserves the right to exercise discretion and apply its judgment with respect to any proposals submitted. The City reserves the right to reject any proposal, either in part or in its entirety, or to request and obtain, from one or more of the consulting firms submitting proposals, supplementary information as may be necessary for City staff to analyze the proposals pursuant to the consultant selection criteria contained herein. The City may elect to award a contract for either project, or award projects in multiple phases, as is deemed to be in the City's best interest. Should the City award projects in phases, the City reserves the right to award the multiple phases to the same firm. The City may require consultants to participate in additional rounds of more refined submittals before the ultimate selections of a consulting team(s) are made. These rounds could encompass revisions of the submittal criteria in response to the nature and scope of the initial proposals. The consultant, by submitting a response to this RFP, waives all right to protest or seek any legal remedies whatsoever regarding any aspect of this RFP. Although, it is the City's intent to choose only a small number of the most qualified consulting teams to interview with the City, the City reserves the right to choose any number of qualified finalists. This RFP does not commit the City to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFP or to procure or contract for work. 7 115 City of La Quinta, CA - Request for Proposals Cost Allocation Review, Rate and Fee Study, Impact Fee Study March 20, 2012 All proposals submitted in response to this RFP become the property of the city and public records and, as such, may be subject to public review. The City reserves the right to cancel, in part or in its entirety, this RFP including, but not limited to: selection procedures, submittal date, and submittal requirements. If the City cancels or revises the RFP, all consultants will be notified by e-mail. INSURANCE REQUIREMENTS The Consultant shall demonstrate the willingness and ability to provide the required insurance coverage as set forth in the Professional Services Agreement (PSA). All endorsements are to be received and approved by the City prior to the commencement of any work. The successful consultant will be required to enter into a Professional Services Agreement (PSA) with the City and secure a City business license. DIRECTIONS FOR DELIVERY OF THE PROPOSAL Proposals shall be clearly identified as: "Response to Request for Proposals for Comprehensive Fee and Rate Study". Proposal packages are to be submitted to the City on/or before Monday, April 16, 2012 at/or before 5:00 p.m. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Timothy R. Jonasson, Public Works Director/City Engineer City of La Quinta Public Works Department 78-495 Calle Tampico, La Quinta, CA 92253 CONTACTS All questions regarding this project should be directed to Timothy R. Jonasson, Public Works Director/City Engineer at (760) 777-7042. 8 116 COUNCIL/SA MEETING DATE: March ZO, 2012 AGENDA CATEGORY: ITEM TITLE: Approval to Award a Contract to Construct the BUSINESS SESSION: Q_ Senior Center HVAC Upgrade and Appropriation of CONSENT CALENDAR: -( Quimby Funds, Project No. 2011-13 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Award a construction contract to Polar Barr Air Conditioning, Inc., in the amount of $119,808.00 to construct the Senior Center HVAC Upgrade Project, Project Number 2011- 13 and appropriate $15,000 in Quimby Funds. FISCAL IMPLICATIONS: Considering the lowest responsive bid received by Polar Barr Air Conditioning, Inc., in the amount of $119,808.00, the following is the anticipated project budget for the Senior Center HVAC Upgrade, Project Number 2011-13: Energy Efficiency and Conversation Formula Block Funds —Account 101- 1004-413.32.15 $124,895 Quimby Funds — Account 220-0000-290.00-00 (For use in Senior Center Construction Only) $15,000 Imperial Irrigation District Rebate Funds Account 101-1004-413.32-24 $1,688 Total Funding Available: $141,583 The following is the project budget: Design: $10,000 Inspection/Testing/Survey: $1,000 Construction (Equipment Replacement): $119,808 Contingency: $10,775 Total: $141,583 117 As illustrated, adequate funding is available CHARTER CITY IMPLICATIONS: The project is partially funded with Federal Energy Efficiency and Conversation Formula Block Grant funds. As such, the project was advertised with prevailing wage requirements. BACKGROUND AND OVERVIEW: On May 19, 2009, staff received City Council approval to apply for Energy Efficiency and Conversation Formula Block Grant funding to be used for energy efficiency retrofits that were recommended in the Imperial Irrigation District Energy Efficiency Study conducted on City buildings. The 2009 American Recovery and Reinvestment Act, Public Law 111-5, appropriated funding for the Department of Energy (DOE) to issue/award formula -based grants to states, U.S. territories, units of local government, and Indian tribes under the Energy Efficiency and Conservation Block Grant (EECBG) Program. DOE's authorization for this program is set forth in Title V, Subtitle E of the Energy Independence and Security Act (EISA) of2007. The City received the grant funding and is using it to upgrade equipment to provide more energy efficient operations. On January 31, 2012, the City entered into a Professional Services Agreement (PSA) with EquitySpec Consulting Engineers to prepare PS&E for replacement and upgrading of the Senior Center HVAC units as well as upgrading HVAC and lighting fixtures at City Hall. On February 21, 2012, City Council approved the plans, specifications, and engineer's estimate (PS&E) of probable construction costs, and authorized staff to advertise for bid the Senior Center HVAC Upgrade Project, Project Number 2011-13. On March 14, 2012, the City received six (6) sealed bids for the construction of this project. A detailed bid comparison summary is provided for the City Council's review as Attachment 1. Polar Barr Air Conditioning, Inc. submitted the lowest responsive bid in the amount of $139,497, which included the base bid area, plus Additive Alternates 1 and 2. Staff is recommending the City award a contract to Polar Barr Air Conditioning, Inc. to construct the base bid area only in the amount of $119,808. Staff is also recommending appropriating $15,000 in Quimby Funds which will only be used towards funding improvements to the Senior Center. Per the Municipal Code Quimby fees are designated for the development of new, or rehabilitation or enhancement of existing, community parks or recreational facilities. Staff believes improvements to the senior center benefit residents from multiple residential subdivisions throughout the city who use the facility for recreational programs. Further, staff believes the residents of the subdivision which contributed the subject Quimby funds, Trilogy, Tract 35996 will be benefited directly from the improvements as their residents use 118 the Senior Center for recreational purposes and therefore recommends a portion of the senior center improvements be paid for through the City's Quimby fund. Contingent upon the City Council's authorization to award a construction contract on March 20, 2012, the following is the project schedule: Project Award Construction (45 working days) Accept Improvements FINDINGS AND ALTERNATIVES: March 20, 2012 April 2012/July 2012 August 2012 The alternatives available to the City Council include: Award a construction contract to Polar Barr Air Conditioning, Inc., in the amount of $119,808.00 to construct the Senior Center HVAC Upgrade Project, Project Number 2011-13 and Appropriate $15,000 in Quimby Funds.; or 2. Do not award a construction contract to Polar Barr Air Conditioning, Inc., in the amount of $119,808.00 to construct the Senior Center HVAC Upgrade Project, Project Number 2011-13 and Appropriate $15,000 in Quimby Funds.; or 3. Provide staff with alternative direction. Respectfully submitted, DMothy Jo son, P.E. Public rks rector/City Engineer Approved for submission by: U Mark Weiss, Interim City Manager Attachment: 1. Bid Comparison Summary for Project Number 2011-13 119 :!!. _. 4,■ } I § \| \ §) )\\ •!■ .. „ s ! ! ■ �\} z ,. . ,■, !. ,. 4„ ; .■ _ � | • „ „ „ ■ § .° \ _; z ( ; ! , § , : § ( | .! ,•_ ) ] | | ] !!|!\|! | � ATTACHMENT 120 T4hf 4 4 Qumro COUNCIL/SA MEETING DATE: March 20, 2012 ITEM TITLE: Consideration of a Memorial Art Donation and Agreement for the Civic Center Campus RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The donor will pay costs associated with artwork, plaque, and installation at an estimated cost of $10,000 and the City will make arrangements for a concrete base for the artwork at an estimated cost of $500. Funding is available in the Art in Public Places Operating Supplies account. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On March 12, 2012, City staff received a letter from Rosemary Genovese requesting City Council accept the donation of a sculpture as a memorial to Tom Genovese (Attachment 1). Tom Genovese was a long-time La Quinta resident and City Manager. The donor has agreed to purchase and coordinate the sculpture with the Community Services Director. The proposed site would be in the landscape area outside of the City Manager's office. The letter of request asks that this piece be named "Leader of the Pack." This sculpture was created by well-known artist Jason Napier. It is a four -foot high wolf (Attachment 2) that would be placed on a pedestal outside the City Manager's Office. 0 121 The following summarizes the conditions of a memorial gift that apply to this donation: Interested donor shall submit a letter to Council with request; • Public facilities for art display will include: City Hall, Senior Center, Library, and Silver Rock Resort; Person memorialized must have been a resident of the City; City Council will determine appropriateness of artwork and consider acceptance; All costs associated with preparation and plaque will be borne by the donor; • City will be responsible for all work associated with displaying the art including pedestal; • Donation becomes property of the City and donor must hold the City harmless for any damage or theft. The City's terms align with this proposed donation and staff recommends the donation and Agreement (Attachment 3) be accepted. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Memorial Art donation and Agreement for the Campus; or 2. Do not approve the Memorial Art donation and Agreement for the Campus; or 3. Provide staff with alternative direction. Respectfully submitted, —/ Edie Hylton Community Services Director Approved for submission by: Mark Weiss, Interim City Manager Attachments: 1. Letter dated March 12, 2012 2. Photograph 3. Agreement of 122 ATTACHMENT 1 ROSEMARY GENO VESE PO Box 664 La Verne, Ca 91750 Honorable Mayor Adolph and Members of the City Council City of La Quinta 78-695 Calle Tampico La Quint, CA 92253 Dear Mayor Adolph and Members of the City Council, The years Tom spent with the City of La Quinta were filled with many challenges, but also many rewards. He loved this city and took tremendous pride in being your City Manager. He felt honored to be instrumental in the development of such a vibrant place to live and work. In his memory, I would like to purchase and donate to the City of La Quinta a sculpture from the La Quinta Arts Festival. This sculpture was created by well-known artist Jason Napier. It is a four -foot high wolf that would be placed on a pedestal outside the City Manager's Office in the landscape bed. If possible, I would like to name it "Leader of the Pack" to represent his time as the City Manager in helping to make La Quinta the "Gem of the Desert". if you approve of the donation and its placement, I will make the necessary arrangements to purchase and coordinate the sculpture with the Community Services Director and the artist. The sculpture would have a dedication plaque for his years of service and a small dedication ceremony would be held sometime in early June. Thank you for your consideration. Rosemary Genovese 123 Yx F 1-10-0 ATTACHMENT 3 ART DONATION AND ACCEPTANCE AGREEMENT This Art Donation and Acceptance Agreement (the "Agreement") is entered into this _day of , 2012, by and between the City of La Quinta ("City") and Rosemary Genovese, ("Donor"). . WHEREAS, the City wishes to accept and the Donor wishes to donate an artwork more fully described in Exhibit "A" attached hereto and incorporated herein by this reference; and, WHEREAS, the City desires to increase public awareness and exposure to the arts in a cost effective manner for the general welfare and benefit of the City's residents; and, WHEREAS, the Donor is interested in making the donation to the City to be displayed on the Civic Center Campus. NOW, THEREFORE, the parties hereto agree as follows: 1. The City shall accept the donation of the artwork described in Exhibit "A." 2. Donor agrees that the City shall place the artwork on the Civic Center Campus. 3. All transportation and installation, costs for display at the City's identified location shall be -borne by the Donor. All plans and installations for the artwork shall be approved by the appropriate City and/or other government officials. 4. Donor shall provide City with written instructions for appropriate maintenance and preservation of the artwork. 5. A plaque identifying the Donor and/or artist shall be installed and maintained near the artwork, by the Donor. 6. This Agreement, consisting of 4 pages and 2 exhibits, embodies the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth hereinabove. 7. No alteration, change or modification of the terms of the Agreement shall be valid unless made in writing and signed by each party hereto and approved by appropriate action of the City. 8. No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants and conditions of this Agreement. 125 9. This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California. 10. In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, either party may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, in an appropriate Riverside County municipal court, or in the Federal District Court in the district of California which includes Riverside County. 11. If any party to this Agreement brings a legal action or proceeding against another party to enforce the provisions of this Agreement, or on account of a claim or dispute arising out of this Agreement, then the prevailing party in such arbitration or legal action or proceeding shall be entitled to reimbursement by the other party of the legal fees and costs, including reasonable attorney fees, incurred by the prevailing party in connection with the legal action or proceeding. 12. This Agreement shall be binding upon and shall inure to the benefit of the City and the Donor, and their respective heirs, personal representatives, successors and permitted assigns. 13. All notices, requests, demands and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, returned receipt requested, postage prepaid, as follows: To the City: City of La Quinta Attn: Community Services Director 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92247-1504 To the Donor: Rosemary Genovese P.O. Box 664 La Verne, CA 91750 14. With respect to acts, errors or omissions in the performance of Donor's obligations hereunder, Donor agrees to indemnify and hold harmless the City and its officers, agents, employees, and representatives from and against any and all claims, demands, defense costs, liability or consequential damage of any 126 kind or nature arising out of Donor's (including its subcontractors, agents, employees, assigns or licensees) negligent and/or willful acts, errors or omissions in the performance of Donor's obligations under this Agreement. 15. With respect to acts, errors or omissions in the performance of the City's obligations hereunder, the City agrees to indemnify and hold harmless Donor from and against any and all claims, demands, defense costs, liability or consequential damages of any kind or nature arising out of the City's (including its contractors') negligent and/or willful acts, errors or omissions in the performance of the City's obligations under this Agreement. The foregoing indemnities shall be in effect without regard to the maintenance of insurance coverage for any such loss, costs, claims, damages or expenses. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written below. Date [a]11VA CITY OF LA QUINTA, a California A municipal corporation am DON ADOLPH, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California a 127 Date role] 0Is] - "Donor" 128 EXHIBIT "A" DESCRIPTION OF ARTWORK This sculpture was created by well-known artist Jason Napier. It is a four -foot high wolf that would be placed on a pedestal outside the City Manager's Office in the landscape bed on the Civic Center Campus. The piece will be named "Leader of the Pack" to represent his time as the City Manager in helping to make La Quinta the "Gem of the Desert". it 129 EXHIBIT "B" REASONABLE COSTS Expected costs for installing the pedestal should not exceed $500. M 130 4 XP Qk&rry *4'0FTVVe*"0 COUNCIL/RDA MEETING DATE: March 20, 2012 AGENDA CATEGORY: _ ITEM TITLE: Consideration of a Change in the BUSINESS SESSION: Compensation for City Commissioners, Board CONSENT CALENDAR: Members and Committee Members STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: The Fiscal Year 2011 /2012 budget has the following amounts budgeted for the City Commissioners, Board Members and Committee Members:. Entity Members Per Meetinq Number oi Meetings Amount Meeting Time Planning Commission 5 $ 100 24 $ 12,000 7:00 PM Architectural Review Committee 3 75 12 2,700 10:00 AM Historical Preservation Commission 5 75 12 4,500 3:00 PM Investment Advisory Board 5 75 12 4,500 4:00 PM Community Services Commission 5 75 12 4,500 5:30 PM Palm Springs Airport Commission 1 75 12 900 8:00 AM 24 $ 29,100 If these individuals were considered to be City part-time employees, the additional cost to the City would be 6.2% employer share of Social Security or $1,804. The employee would be subject to a lower Social Security tax withholding rate of 4.2% to the end of 2012 in accordance with the Middle Class Tax Relief and Job Creation Act of 2012 that was enacted on February 22, 2012. CHARTER CITY IMPLICATIONS: None. If 131 BACKGROUND AND OVERVIEW: City Ordinance 2.06.050 permits the City Council to set compensation levels for members of City Commissioners, Board Members and Committee Members by resolution. The previous actions taken by the City Council in this matter are as follows: Resolution Date Impact 98-66 6/16/1998 Set the compensation level for the Planning Commision at $50 per meeting with a $100 per month maximum and all others at $50 per meeting up to $50 per month. 98-143 12/15/1998 Set the compensation level for the Planning Commision at $75 per meeting with a $150 per month maximum and all others at $50 per meeting up to $50 per month. 2003-071 8/5/2003 Set the compensation level for the Planning Commision at $100 per meeting with a $200 per month maximum. 2003-078 8/19/2003 All Boards, other than the Planning Commission compensation level increased from $50 to $75 per meeting with a maximum of $75 per month. Currently, the City does not consider members serving on our City Commissions, Boards, and Committees (Members) to be employees. The Members' compensation is processed through City as an accounts payable warrant. If the annual amount of these warrants is over $600, a 1099 Miscellaneous Income Form is prepared and submitted to the U.S Treasury Internal Revenue Service (IRS) and to the Member. Recently, the IRS has been conducting payroll audits of California Cities and has notified Cities that, if the City pays its Members, these Member payments should be processed as payroll warrants. The City of Palm Desert has recently gone through such an IRS examination and the City of Palm Desert has determined that they will no longer offer compensation to their Planning Commission members, which were the only members offered compensation. If our Members were considered employees, staff does not believe that they would be eligible for either CalPers or health benefits based upon the limited hours that .are expended to complete their duties. Also, staff believes that if the Members are considered employees, they may be considered eligible for unemployment benefits but would be of a limited amount based upon the limited amount of compensation they receive. 132 Staff performed a survey of the other Valley Cities and, have listed the Members that receive payments which were four (4) of the nine (9) Valley Cities as follows: Valley City Responses to Treatment of Commission/Board Member Stipends That Receive Stipends Paid Commission Members Paid Commissions/ Processed as Processed as Water Mobile Human Svcs/ Public Art City Boards Payroll non -payroll Planning Authority Home Comm. Svcs &HPC IAB ALRC Airport Cathedral City No Coachella Yes 1 $75/mtg Desert Hot Springs Yes 1 $50/mtg Indian Wells No Indio Yes 1 $100/mo $IOD/mo $50/qtr $50/mo $50/mo La Quints Yes 1 $I00 mtg $75 mtg $75 mtg $75 MIS $75 mtg $75 mtg Palm Desert No Palm Springs No Rancho Mirage No .. Total -Yes 4 3 1 Total -No S It should be noted that the City of La Quinta is the only City that does not make the payments through the payroll system. If the City Council wants to continue paying Members, we recommend that they be paid through the City payroll system. If the City Council elects to discontinue the compensation to the Members, the City Council may want to offer to Members food service depending on their meeting times. Staff would return at a subsequent meeting with a resolution implementing the changes in accordance with City Ordinance 2.06.050. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Continue the compensation for City Commissioners, Board Members, and Committee Members and treat them as part time employees; or 2. Discontinue the compensation for City Commissioners, Board Members, Commissions and Committee Members; or 3. Provide staff with alternative direction. .4 133 Respectfully submitted, C,, John M. Falconer, Finance Director Approved for submission by: LL �'o '�_ Mark Weiss, Interim City Manager 134 T-Odf 4 4 a" COUNCIUSA MEETING DATE: March 20, 2012 ITEM TITLE: Consideration of a Resolution Allowing Certain Business Signage and Outdoor Merchandise Displays on a Temporary Basis RECOMMENDATION: As deemed appropriate. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: 3 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Over the past few months, multiple businesses have expressed interest in allowing A- board type signs as well as the ability to display outdoors a small amount of merchandise. The primary objective identified has been to provide opportunity to further promote and display their businesses at a "pedestrian or parking lot" scale. Such opportunities are currently not allowed by the City's Municipal Code other than through sidewalk or special event sales. Similar signage and outdoor display interest have been expressed more recently from La Quinta Chamber Board Members. Additionally, City Council added an objective at the February 21, 2012 City Council meeting to consider further signage options and opportunities for businesses. In light of the interest recently expressed, staff is prepared to proceed with a comprehensive review of the La Quinta sign and outdoor display standards. The 0 135 review process would include working closely with the La Quints Chamber of Commerce staff, soliciting input from the business community and residents, as well as conducting a workshop with the Planning Commission. Staff would work to promote better understanding of the issue, the concerns of the business community and the community as a whole, as well as the importance of reasonable and clearly written regulations that are enforceable by the City. Results of this effort would identify recommended amendments to the Municipal Code that would then be formally considered by the Planning Commission and City Council. Since this effort will take some time to complete, staff is proposing City Council consideration of temporary allowances for A -board type signs and limited outdoor merchandise displays. Therefore, the following provisions are proposed for allowance on an interim basis, not to exceed twelve (12) months: Business Signs: Allowance for up to one (1) A -board type sign per business. A sign permit shall be established for the A -board type sign prior to display and shall allow the sign use during the interim period. The sign shall meet the following standards: • sign area shall not exceed 10 square feet in area per side; • shall be located no further than 20 feet from the main store entrance; • shall not interfere with pedestrian access and ADA compliance; and • shall only be placed during business hours. The Planning Director shall have the right to revoke said sign permit at any time if he/she determines that the aforementioned provisions have not been meta Outdoor Merchandise Display: Allowance of up to a maximum of 10 square feet of outdoor display of merchandise. A temporary use permit shall be established prior to any outdoor merchandise display occurring. Said permit shall allow the outdoor merchandise display throughout the interim period. The outdoor display of merchandise shall meet the following standards: • shall be located immediately adjacent to the business and at no time further than 10 feet from said business; • all items displayed shall be directly associated with said business; • shall not interfere with pedestrian access and ADA compliance; and • shall only be in place during business hours. The Planning Director shall have the right to revoke said temporary use permit at any time if he/she determines that the aforementioned provisions have not been met. 136 Permit holders that contest the Planning Director's decision would have the right of appeal provided in the Municipal Code. (La Quinta Municipal Code Section 2.04.100.) The temporary allowances would be available to all businesses in the non-residential zoning districts. Staff believes that these allowances will have a positive effect on the business community. Additionally, it has been several years since the City's business sign and outdoor display provisions have been thoroughly reviewed. A comprehensive examination of the existing provisions is timely and likely warranted. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a resolution of the City Council directing staff to enforce a temporary allowance of business signage and outdoor display for an interim period of time not to exceed twelve 0 2) months from the date of this meeting and to initiate a review of the City's sign regulations regarding the outdoor display of merchandise as referenced in this report and directed by Council for future Council consideration; or 2. Direct staff to maintain the existing sign and outdoor display regulations; or 3. Provide staff with alternative direction. Respectfully submitted, JoVson, Planning Director Approved for submission by: Mark Weiss, Interim City Manager 137 RESOLUTION NO. 2012- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA AUTHORIZING THE CITY MANAGER TO ALLOW CERTAIN TEMPORARY BUSINESS SIGN AND OUTDOOR DISPLAY ALLOWANCES AND INITIATE REVIEW OF BUSINESS SIGN AND OUTDOOR DISPLAY REQUIREMENTS FOR AMENDMENT CONSIDERATION WHEREAS, multiple businesses and the La Quinta Chamber of Commerce have recently expressed interest in allowing certain business signs and outdoor merchandise displays in an effort to stimulate additional business; and, WHEREAS, it has been determined that there is a need to conduct a comprehensive review of the City's existing business sign and outdoor display regulations; and, WHEREAS, the process necessary to conduct such a review and possibly amend existing municipal code requirements can take a considerable amount of time to properly complete; and, WHEREAS, there is an urgency to allow certain temporary business signage and outdoor displays before the peak business season has ended; and WHEREAS, the merits of allowing temporary business signage and outdoor displays were openly discussed and considered; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta as follows: 1. That the City Council hereby directs the initiation of a zoning code amendment to consider possible changes to business sign and outdoor display regulations consistent with the purpose and intent of La Quinta Municipal Code Chapters 9.100 (Supplemental Nonresidential Regulations) and 9.160 (Signs). 2. That the City Council hereby directs the Interim City Manager to allow, on an interim basis, the ability for certain business signage and outdoor displays to occur in accordance with Exhibit 1. Said interim allowances shall expire one (1) year from the effective date of this resolution or thirty (30) days after the conclusion of the aforementioned zoning code amendment, whichever is sooner. N 138 City Council Resolution No. 2011- Business Signs and Outdoor Displays Adopted: Page 2 of 3 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 20" day of March, 2012, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor, City of La Quinta, California ATTEST: Susan Maysels, Interim City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 139 City Council Resolution No. 2011- Business Signs and Outdoor Displays Adopted: Page 3 of 3 "EXHIBIT A" The following business sign and outdoor display regulations shall be allowed on a temporary basis as identified: Business Signs: One (1) A -board type sign shall be allowed per business. A sign permit shall be established for the temporary A -board type sign prior to display. The sign shall meet the following standards: • Sign area shall not exceed 10 square feet in area per side; • Shall be located no further than 20 feet from the main store entrance; • Shall not interfere with pedestrian access and ADA compliance; and • Shall only be placed during business hours. * The Planning Director shall have the right to revoke said sign permit at any time if he/she determines that the aforementioned provisions have not been met. Outdoor Merchandise Display: A maximum of 10 square feet shall be allowed for outdoor display of merchandise. A temporary use permit shall be established prior to any outdoor merchandise display occurring. The outdoor display of merchandise shall meet the following standards: • Shall be located immediately adjacent to the business and at no time further than 10 feet from said business; . • All items displayed shall be directly associated with said business; • Shall not interfere with pedestrian access and ADA compliance; and • Shall only be in place during business hours. *The Planning Director shall have the right to revoke said temporary use permit at any time if he/she determines that the aforementioned provisions have not been met. The affected permit holder will have the right of appeal specified in the La Quinta Municipal Code Section 2.04,100. Duration of Temporary Provisions: The aforementioned temporary allowances shall expire one (1) year from the effective date of this resolution or thirty (30) days after the conclusion of the zoning code amendment identified with these provisions, whichever is sooner. 140 COUNCIUSA MEETING DATE: March 20, 2012 ITEM TITLE: Consideration Regional Transportation Program RECOMMENDATION: of the Coachella Valley Uniform Mitigation Fee AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize staff to formally apply to the Coachella Valley Association of Governments (CVAG) to initiate the steps necessary for the City of La Quinta to adopt the Coachella Valley Transportation Uniform Mitigation Fee (TUMF) in order to receive its local share of the Measure "A" half cent sales tax, and authorize staff to initiate the next update of the City's Development Impact Fee (DIF) Study. FISCAL IMPLICATIONS: In the past, the City's Transportation Impact fees have outperformed both the Regional TUMF and the amount of. Measure "A" sales tax forfeited. The City's Transportation Impact fee program was implemented to fund both local and regional street improvements in the City and actually accelerated regional programs that may not have otherwise been funded by CVAG due to their priority in the regional program. However, lately with the downturn in the economy, the amount of transportation impact fee collections has fallen dramatically. As a result, the City is not able to fund regional and local projects at levels anywhere near what was done in the past. And while sales taxes have fallen since their highs in 2008, they have not fallen to such a degree as the development impact fees. Accordingly, staff is proposing the implementation of the TUMF which will allow the City to begin receiving its local share of the Measure "A" one half cent sales tax funds. The City is currently forfeiting these funds to CVAG in -lieu of collecting the TUMF. Since the inception of the Measure "A" program in 1989, the City has forfeited $14,271,347 through June 30, 2011. The City is currently forfeiting approximately $1,148,000 per year in sales tax and has budgeted collecting $353,410 in Transportation DIF fees. It is 141 proposed that the City receive 50% of its local share until the TUMF shortfall, discussed later in this report, is made up. If the City implements the TUMF program on July 1, 2012 the one half cent Measure "A" sales tax funds would be received beginning in September 2012. The Measure "A" sales tax can be used for any transportation related construction and maintenance activities for which the City currently uses its state gas tax. Staff anticipates that these new Measure "A" monies would be used to offset the City's General Fund contribution to the City's annual Pavement Management Program (PMP). The City currently collects developer impact fees for a variety of public facilities, including: transportation improvements, parks and recreation facilities, civic center, library, community center, maintenance facilities, and fire facilities. However, several cities within the Coachella Valley collect local impact fees along with the regional TUMF. Attachment 1 is a table comparing the overall development impact fees collected by each of these jurisdictions and compares them to what the City of La Quinta would collect if the TUMF is implemented. CHARTER CITY IMPLICATIONS: If the City Council chooses to ultimately adopt the Coachella Valley Transportation Uniform Mitigation Fee (TUMF) Program, subject to approval by CVAG's Executive Committee, the City will begin receiving its proportionate share of the Measure "A" one half cent sales tax. Because the sales tax is collected county wide, it is considered regional in nature and projects funded through it are subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: A detailed evaluation of the City. of La Quinta's transportation funding options related to the Coachella Valley TUMF Program was provided to the City Council for discussion during a study session on January 19, 2010. The evaluation prepared by NAI Consulting, Inc., dated January 8, 2010, is provided for additional background as Attachment 2. The purpose of the attached study was to provide a focused evaluation of the City of La Quinta's options regarding participation in several transportation funding programs including: continued "indirect" participation in the Coachella Valley TUMF Program through forfeiture of the City's local share of Measure "A" sales tax; and implementation of the TUMF — "direct" participation in the TUMF Program. Measure "A" was initially adopted by the voters in Riverside County in 1988. Measure "A" levied a new one half cent sales tax for transportation purposes for a period of 20 years, beginning July 1, 1989 and ending on June 30, 2009. The voters renewed Measure "A" in November 2002 for a period of thirty (30) 142 additional years, beginning on July 1, 2009 and ending on June 30, 2039. The voter -approved legislation directly links a local agency's receipt of the half cent of sales tax to that agency's participation in the Coachella Valley TUMF Program. The Program requires the local agencies to charge a fee on new development. If an agency chooses not to impose the regional TUMF on local development projects, the agency is not eligible to receive its proportionate share of the half cent sales tax revenues set aside for local streets and roads under Measure "A". The City of La Quinta has chosen not to collect the TUMF from its developers during the first 22 years of the program and has forfeited its local share of the half cent sales tax to the Regional Arterial Program administered by CVAG. This essentially equates to the City paying the TUMF on behalf of its developers. There are several requirements the City would need to adhere to in order to begin receiving its local share of the one half cent sales tax. These requirements include: 1. Implementation of the Transportation Uniform Mitigation Fee (TUMF) developed by the Coachella Valley Association of Governments (CVAG). a. Conduct a Public Hearing(s) for the purpose of adopting the TUMF Model Ordinance. The TUMF Model Ordinance (Attachment 3) amends the City's Municipal Code to include a Chapter pertaining to the collection of the TUMF, and among other things, adopts the 2006 Nexus Study prepared by CVAG, establishes the purpose and need for the fee, and provides for an appeal process. b. Agree to make up any shortfall between the amount of Local Measure "A" funds forfeited and the amount of TUMF that would have been collected from the inception of the program. As of June 30, 2009, the shortfall was estimated at $9,933,443. Due to the current economy, the one half cent sales tax has significantly outperformed the TUMF during Fiscal Years 2009/2010 and 2010/2011. As of June 30, 2011, the short fall was estimated at $7,761,489 and is expected to be in the $6,700,000 +/- range by June 30, 2012. Following considerable discussion with CVAG staff, it appears that the City will be required to contribute 50% of its local share of the one half cent sales tax until the shortfall is made up. The City forfeited $1,147,903 to CVAG in Fiscal Year 2010/2011. It is reasonable to expect that the City's 143 local share will be equal to, or more than, this amount in subsequent fiscal years. With this assumption, the City will likely make up the shortfall and start receiving 100% of its local share of the one half cent sales tax in approximately 11 years. c. Review and, if necessary, amend the City's Transportation Developer Impact Fee (DIF) to ensure developers are not overpaying for improvements. Several of the City's roadways are currently listed for future funding by the Coachella Valley Regional Arterial Program. The Regional Arterial Program is made up of funding from both the regional share of Measure "A" funds and TUMF funds. In theory, the regional 75% share provided by CVAG consists 50% of Measure "A" funds and 50% TUMF funds. The City's Transportation DIF includes most of the projects listed within the Regional Arterial Program. If the City's developers begin paying the TUMF, the City's Transportation DIF should be reviewed to ensure the developers are not overpaying for their impacts. 2. Compliance with the Measure "A" Maintenance of Effort (MOE) certification requirements established by the Riverside County Transportation Commission (RCTC).. The Riverside County Transportation Commission (RCTC) adopted Ordinance 02-001 in 2002. Ordinance 02-001 approved a county -wide transportation expenditure plan and called for the placement of Measure "A" on the November ballot to secure voter approval of a one half cent sales tax to fund transportation improvements. Ordinance 02-001 requires that local agencies continue to expend the same amount for construction and maintenance of local streets and roads as expended in the past, prior to the new sales tax. In other words, the amount of City General Fund money expended toward the construction and maintenance of local streets and roads must be continued in order to receive the new Measure "A" sales tax money. RCTC requires agencies that receive Local Measure "A" funds to annually prepare and submit a five year Capital Improvement Plan (CIP) detailing the expected uses of the funding; and annually certify that its discretionary General Fund expenditures for transportation related construction and maintenance activities meet or exceed the MOE base year amount. The MOE base year calculation is based on the discretionary General Fund expenditures for transportation related construction and maintenance activities that occurred during Fiscal Year 2009/2010. The City of La Quinta's MOE base year amount is $937,007. If the City fails to meet this discretionary General Fund base year expenditure, it's local share of the Measure "A" funds can be held up or forfeit for the next year. If the City expends discretionary General Funds in excess of the MOE base year level, the City will be allowed to apply the excess funds in a future year to offset the amount the local agency may need to meet the MOE requirement. As a first step staff recommends the City formally apply to CVAG for La Quinta to implement the TUMF fee in order to determine the shortfall and any credits the City would receive before the City Council adopt the TUMF ordinance. The City should receive approval by CVAG's Executive Committee prior to the adopting the ordinance in order to know exactly what will be required in order for the City to begin receiving its share of Measure "A" sales tax proceeds. Once approved staff will return with a follow up recommendation for adopting the TUMF ordinance. If directed by City Council staff proposes to use NAI Consulting, Inc. to perform an update of the 2008 DIF study concurrently with this process. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize staff to formally apply to the Coachella Valley Association of Governments (CVAG) to initiate the steps necessary for the City of La Quinta to adopt the Coachella Valley Transportation Uniform Mitigation Fee (TUMF) and begin receiving its local share of the Measure "A" half cent sales tax, and authorize staff to initiate the next update of the City's Development Impact Fee (DIF) Study with NAI Consulting, Inc.; or 2. Do not authorize staff to formally apply to the Coachella Valley Association of Governments (CVAG) to initiate the steps necessary for the City of La Quinta to adopt the Coachella Valley Transportation Uniform Mitigation Fee (TUMF) and begin receiving its local share of the Measure "A" half cent sales tax, and do not authorize staff to initiate the next update of the City's Development Impact Fee (DIF) Study with NAI Consulting Inc.; or 3. Provide staff with alternative direction. ,, 145 Respectfully submitted, othy n s n, P.E. Public Wor s Di ctor/City Engineer Approved for submission by: j�o Mark Weiss, Interim City Manager Attachments: 1 . Development Fee Impact (DIF) Comparison 2. City of La Quinta TUMF Funding Options — January 8, 2010 3. CVAG Model TUMF Ordinance 0 146 ATTACHMENT 1 Z O w a a O a w W U. V a ca i z Z W IL IL 0 W W a a n n n n r o o o O o 0 m m m m m o 0 0 0 J o 0 0 0 0 W a0 ��0pp = m m m m m of vi $ m of ci U � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O W m m r M M am OW N N O V S (9 m v7 N N N n v v m n off V Q O O lh C61 a N M O Q tl1 Vi W W M a00 N n N m V �K R' tv xs W K w W W f O� M O O O O O O nm W m m N w V mp m O H M — — n n fD N G n� 066 co �z M M n N lV M O tq N n N Q � a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 uai ui N v n ao r; ��O} O O O m m GOm M N N O O ci M �+i M M O N ONi ep Q j O O O O O G aCi R tp fU tU Z a LL m m m h N N n Ol O O 0 ai m of rn a ao N . aC n ai o 69 f9 19 N 19 O N M Q== N �y M • X O o LL O O O O MMMMM ro co �_ m m 't M I r r r r eo co of � 0ui QfANEAH m co O a O NN CN 603, ' fA f9 fA V � 0 0 0 0 0 0 0 0 0 0 0 W o 0 0 0 0 0 0 0 0 0 0 Q W M M M M M O O LL O O V A z r r n n [� a o O �z n wwanw n n n n w of a of m N n `� w � W w o 0 0 IL Q F 2 N QLo O N N N N m ry U U Op z U tll 'o o' o"o 'o N O o m = w _O C O LL LL LL LL LL 2 co P[ N } N co co co co co Z O O O O O O 000000 of oo0 U M r N O O O O O O O U O LL O LL O[ l V M O U O N N Q N N WIN CO 147 ATTACHMENT2 68-955 Adetina Road Cathedral City, CA 92234 17601323-5344 • Fax [7601323-5699 January 8, 2010 Timothy R. Jonasson, P.E: Director of Public Works/City Engineer City of La Quinta 78-495 Caile Tampico La Quinta, California 92253 SUBJECT: LETTER REPORT -AN EVALUATION OF THE CITY OF LA QUINTA'S TRANSPORTATION FUNDING OPTIONS RELATED TO THE COACHELLA VALLEY TRANSPORTATION UNIFORM MITIGATION FEE (TUMF) PROGRAM Dear Mr. Jonasson: The following are NAI Consulting's findings and conclusions regarding the City's transportation funding options related to the Coachella Valley Regional Arterial Program, Transportation Uniform Mitigation. Fee (TUMF), and Measure "A" one half cent (1/2%) sales tax. The relationship of the City's Infrastructure Fee Program/Development Impact Fee (DIF) Program to the Regional Program's TUMF component is also addressed. Introduction: The purpose of this study is to provide a focused evaluation of the City of La'Quinta's options regarding participation in several transportation funding programs including: continued "indirect" participation in the Coachella Valley TUMF Program through forfeiture of the City's local share of Measure "A" sales tax; and implementation of the TUMF - "direct" participation in the TUMF Program. In 1988, voters in Riverside County passed Measure "A", which levied a new one half cent sales tax for transportation improvements. Measure"A" required developers to provide additional contributions to transportation improvements, and the Coachella Valley cities decided, through the Coachella Valley Association of Governments (CVAG), to implement a uniform fee called the Transportation Uniform Mitigation Fee (TUMF). M It is important to identify the relationship between the TUMF Program, and Measure °A In addition to identifying the financial implications associated with each of the funding options, this analysis also identifies the impacts of compliance or non- compliance with the regulatory requirements of each funding option being considered by the City of La Quinta. REVIEW OF PROGRAMS AFFECTING THE CITY OF LA OUINTA Coachella Valley Regional Arterial Program In September, 1984, the Southern California Association of Governments (SLAG), the Riverside County Transportation Commission (RCTC), and CVAG initiated the. development of the Coachella Valley Area Transportation Study (CVATS). The purpose of the CVATS was to identify the Coachella Valley's street and highway needs through the Year 2010. Based on the results of the CVATS study (completed in December 1987) $800 million in State, regional and local road improvements were identified. Approximately $590 million of that amount was earmarked for new improvement projects on the Regional Arterial System. Proposed facilities include; improved freeway interchanges, railroad crossings, bridges across the Whitewater River or other channels, and major arterials. Through this Coachella Valley sub -regional planning effort, it was determined that approximately 50% of the future street and highway system projects, which were needed to accommodate growth, could be built using existing transportation revenues (developer contributions and local street and road funding). The remaining 50% of the needed funding would be provided by alternative funding mechanisms. CVAG, through it's member agencies, concluded that two additional funding mechanisms would be necessary in order to implement the system, 25% from implementation of a valley - wide TUMF and 25% from a one half cent (1/2%) increase in the sales tax. To address the first additional funding mechanism; CVAG developed a model ordinance (applied to new development and "expansion of existing projects throughout the Coachella Valley) to be adopted by each local agency in order to collect TUMF fees. To develop a uniform fee and model ordinance for the entire Valley, the Coachella Valley was identified as "single impact area" based on the findings and conclusions of the CVATS Study. That study determined that growth induced impacts in the Coachella Valley by the Year 2010 will affect the total regional transportation system and double the Valley's population and employment. These effects would result in significant congestion along existing streets and roads and insufficient public revenues necessary to fund the needed improvements. It was also determined that the collection of TUMF fees was a fair and equitable method of distributing the cost of the needed improvements among developments which would ultimately generate the 2 n 149 increased traffic. Finally, CVAG developed and adopted criteria which identified a list of Regional Arterial System` projects which would be eligible to receive TUMF funding. In addition to TUMF fees, the affected local agencies were encouraged to provide additional funding for the transportation projects through gas tax subventions; Federal Surface Transportation Program (STP) Funds and Congestion Mitigation and Air Quality (CMAQ) Program funds which<are both administered under the Federal Transportation Development Act, or the Safe Accountable; Flexible Efficient Transportation Equity Act a Legacy for Users (SAFE TE LU), developer dedications, and the focal share of the Measure"A" '/2 cent sales tax, Further, CVAG created a.formula to provide developer "in -lieu -of fee" credits, wherein developers would be eligible for credits if they provided Regional Arterial System improvements in addition to those adjacent to their development. However, in order to receive a credit, CVAG would have to first determine the developer installed improvements to -be over and above the developers' required contributions to mitigate the impacts of its project. Measure "A" One Half Cent (or % %) SalesTax Program To address the second additional funding mechanism, Riverside County voters approved Measure "A" on November 8, 1988. Measure "A" provided for an increase of the sales tax by one half cent (1/2%) to be used County -wide for transportation purposes through the year 2009. Currently, the Coachella Valley Area receives approximately 25% of the Riverside County Measure "A" funds. The Measure "A" Ordinance required that revenues generated within the Coachella Valley be returned to the Coachella Valley and be used specifically for transportation purposes. The funds were divided into four programs, Fifteen percent (15%) was dedicated to State Highways, not less than 35% and not more then 40% was to be returned to local jurisdictions for local road improvements, not less than 5% and not more than 10% was dedicated to public transit projects_, and 40% was to be dedicated to the Regional Arterial Program. That portion of the Measure "A" sales tax revenue which is returned to local jurisdictions is based on a 50/50 average considering sales tax generated (point of sale) and the number of dwelling units, rather than simply on a point of sale basis. This method (formula) was intended to recognize that it is the residents who pay sales tax and to provide some equity to those jurisdictions that have more residential development than retail,sales tax producing development. The 40% sales tax dedicated to the Coachella Valley's Regional Arterial Program was originally estimated to generate approximately $121 million by Fiscal Year 2008/09. (The current forecasts estimate the sales tax funding to be closer to $181 million.) It should be noted that the voter adopted Measure "A" Expenditure Plan specifically links implementation of the TUMF Program to the Measure "A" Regional Arterial Program. it 3 0 150 also stipulates that TUMF funds must generate an amount equal to Measure "A" sales tax allocated for the Regional Arterial System. To comply with this requirement, the cities and Riverside County mustparticipate in the Coachella Valley TUMF Program or forfeit their local share of the Measure "A" sales tax proceeds (called "in -lieu of TUMF" fees) to Coachella Valley Regional Arterial Program. Currently, the City of La Quinta is the only City assessed "in -lieu of TUMF" fees from the Measure "A" Local Streets and Roads Program. Cumulatively, these sources of funding were expected to provide over $362 million toward the cost of completing the Regional Arterial System ($181 million from Measure "A" sales taxes and $181 million from the TUMF Program). Local jurisdictions are also required to ensure that local transportation infrastructure funding efforts ("Maintenance of Effort") and ''Developer Contributions" continue to be provided and not substituted with the "new" sales tax -funding. The Maintenance of Effort requirement intends that the additional funds provided by the sales tax measure be used to supplement, not replace, local revenues and required developer contributions being used for transportation purposes. Measure "A" recipients (Local Cities and the County) are required to annually submit to RCTC a list of proposed uses for the new sales tax revenues and a certification that the maintenance of effort requirements are being met. if in any fiscal year the maintenance of effort requirement is not met, the agency will not be eligible for any sales tax funds in the following fiscal year. Such funds will be redistributed to the remaining local governments using the formula for the area. In 2002, the voters of Riverside County renewed the one half cent sales tax measure, again submitted as Measure "A". The new measure began on. July 1, 2009 and will end on June 30, 2039. The renewed measure is similar to the original legislation in that it requires the new funds generated to be distributed to the sub -region the funds are collected in; includes "Maintenance of Effort" requirements; and links the receipt of the local share by agencies to the adoption of the sub -regional TUMF. The new measure will distribute 50% of the funds collected to State Highways and Regional Arterials, 35% of the funds collected will be returned to cities and the county in the Coachella Valley for use to assist with the costs of local street and road improvements, and 15% of the funds collected will be used to improve and expand public transit services. As with the past measure, the,35% local share may be used for maintenance of an agency's local streets and roads. However, the new measure also allows a portion of the 50% set aside for State Highways and Regional Arterials to be used to maintain the regional system. 4 1 151 Transportation Uniform Mitigation Fee (TUMF) Program The valley -wide TUMF Program was implemented on July 1, 19819. The TUMF Program (adopted ordinance) does not have a specific sunset date and does not require renewal to meet the requirements of the new sales tax measure. However, unless renewed', the Implementation Agreement authorizing CVAG to manage and administer the Regional Transportation Program expires at the end of calendar year 2010. The TUMF is collected by each participating agency and is provided to CVAG for use on eligible regional arterials. The TUMF Program establishes a single, uniform, per trip fee applicable to all new development in the nine cities and unincorporated Riverside County within the Coachella Valley. As previously stated, the funds generated by the fee will provide additional revenue toward he construction of the regional arterial system. The TUMF assessment is based on the number of vehicle trips that new development or site improvements will generate as stated in the Institute of Transportation Engineers Trip Generation Manual, 7"' edition. To estimate costs for the Coachella Valley's planned Regional Arterial System, CVAG prepares and maintains the Coachella Valley Regional Arterial Cost Estimates (RACE). The current RACE was adopted in February 2006. The 2006 RACE is the latest of 5 cost estimates prepared by CVAG. To summarize the report's content, CVAG now projects the adopted regional arterial system to cost approximately $2,6`11,390,852 distributed: $2,248,025,920 for construction projects; $317,222,935 for right-of-way acquisitions, and $46,141,997 for other project related impact costs. The costs associated with engineering are included within the estimated construction costs. In determining the per -trip fee; CVAG determined that developers should contribute at least 50% of the Coachella Valley's Regional Arterial System costs. These contributions would come from fees and/or dedications, based on a uniform average per -trip cost assigned to all new development according to land use type. CVAG determined, and identified certain land uses which are exempt from TUMF fees. These exempted uses include: low and lower income housing; public buildings, public schools and public facilities; buildings used for religious purposes; and the reconstruction of any building within one year of its untimely destruction. Early in the program CVAG expanded this list to include any expansion of less than 1000 square feet to an existing commercial or industrial development, CVAG's TUMF Program also provides for a possible "Conditional Waiver" of TUMF fees for Day Care Centers and Private Schools if these uses meet certain criteria. 5 152 On June 27, 2005, CVAG's General Assembly approved a modification of the CVAG boundaries as well as the TUMF collection boundary. As a result, CVAG updated the Transportation Project Prioritization Study (TPPS) and conducted a Fee Nexus Study. Based on those studies, the following per -trip fees were adopted: $192/trip for new residential, $74/trip for new retail/commercial, and $148/trip for new non -retail and new hotels. Table 1 summarizes the effects of these fees on new development. TABLE 1 TYPE OF DEVELOPMENT FEE IMPACT Residential $192.00 Per Trip $1,837.44 per SFD DU Commercial Sales Tax Producing $74.00 Per Trip $5.69 Per Sq. Ft.(Based.on 10,000 Sq. Ft. Development) Non Sales Tax Producing Commercial(Office) $148.00 Per Trip $5.19 Per Sq. Ft. Hotel $148.00. Per Trip $1,075.96 Per Room Industrial $148.00 Per Trip $1.04 PerSq. Ft. Relationship to the Measure "A"Program Measure "A" increased the local sales tax by one-half cent. Revenues from this increase help finance improvement projects on State Highways, the Regional Arterial System, and on local streets and roads over a twenty year period between fiscal years (FY) 1989/90 and 2008/09. The one-half cent sales tax increase is expected to provide over $181 million toward the cost of the Coachella Valley Regional Arterial System during the initial twenty year period. The renewed Measure "A" will continue collecting the one-half cent sales tax revenue for transportation purposes for an additional 30 years, beginning July 1, 2009 through June 30, 2039. During this 30 year period the one half cent sales taxis estimated to generate an additional $1.255 billion. The voter approved legislation directly links the sales the existing measure and the renewed measure sped "Cities and the County in the Coachella Valley must p Uniform Mitigation Fee (TUMF) program to assist it regional arterial system in order to receive these funds. to levy the TUMF, the funds they would otherwise rec will be added to the Measure "A" funds for the Regio 6 d TUMF programs. Both state that: irticipate in the Transportation the financing of the priority If a city or county chooses not -live for local streets and roads lal Arterial Program." -. it 153 In other words, any non-TUMF collecting jurisdiction forfeits its local share of the sales tax to the Regional Arterial Program administered by CVAG. The City of La Quinta does not currently collect the; TUMF and forfeits it's local share of the one half cent sales tax to the Coachella Valley Regional Arterial Prograrn. Analysis of Conditions that Affect the City of La Quinta The City of La Quinta chose not to adopt and implement the Transportation Uniform Mitigation Fee (TUMF) Ordinance within its jurisdiction. Table 2 evaluates howmuch TUMF would have been collected and compares it to how much the City forfeited and contributed to the Regional Arterial Program through Measure "A" to -lieu funds. TABLE 2 FISCAL YEAR ESTIMATED TUMF (Note 1) MEASURE'A' IN -LIEU (Note 2) DIFFERENCE 1989/90 $1,094,460.61 $116,761.00 ($977,699.61) 1990/91 $333,862.41 $146,886.00 ($186;976.41) 1991/92 $524,984.27" $173,539.00 ($351,445.27) 1992/93 $876,856.29 $180,126.00 ($696,730:29) 1993/94 $509172.24 $186,593.00 ($322,579.24) 1994/95 $457,005.02 $234,915.00 ($222,090.02) 1995/96 $698,740.76 $291,576.00 0307,164.76) 1996/97 $688;706,42 $298,331.00 ($390,375,42) 1997/98 $958,902.48 $323 704,00 ($635,198.48) 1998/99 $1,273,840.54 $393,577.00 0880,263.54) 1999100 $1,221,567.15 $523,100,00 ($698,467.15) 2000/01 $1,056,827.34 $621,078.00 ($435,749,34) 2001/02 $1,427,542.84 $685,965.00 ($741,577.84) 2002/03 $1,508,933,69 $890,931,00 ($618,002.69) 2003/04 $1,560,440.25 $905,706.00 ($654,734.25) 2004/05 $1,573,74640 $1,063,890.00 ($509,856.40) 2005/06 $2,273,447.04 $1,296,935.00 ($976,512.04) 2006/07 $1,437,931.38 $1,323,162.00 ($114,769.38) 7 .° 154 FISCAL YEAR ESTIMATED TUMF (Note 1) MEASURE'A' IN -LIEU (Note 2) DIFFERENCE 2007108 $1,394,203.74 $1,280,743.00 ($113,460.74) 2008/09 $1,184,475.42 $1,084,686.00 ($99,789.42) TOTAL $21,955,646.29 $12,022,203.00 ($9,933,443.29) Note 1: The estimated TUMF values were determined by calculating the TUMF for each City Building. Permit issued during the period July 1; 1989 through June 30, 2009.,Detailed information regarding.NAI's calculations are available upon request. The Estimated TUMF provided'for FY's;2007/68 and 2008/09 were obtained from CVAG. Note 2: The Measure "A" In -Lieu contributions were obtained, from. CVAG unaudited. Measure "A' reports. As indicated, the City would have collected $21,955,646.29 in TUMF. During this. same time period the City forfeited $'12,022,203 as its in -lieu TUMF contribution. The difference of $9,933,443.29 is the shortfall amount CVAG may ask the City to make up in order to make the Regional Arterial Program "whole While the gap between the amounts of in -lieu TUMF (sales tax) contributed and the amount of TUMF the City would have generated appears large on the surface, the City has constructed certain transportation related infrastructure that was, or is currently, listed within the approved Regional Arterial Program as eligible for Regional Arterial Program funding. Staff reviewed the financial records associated with the transportation related capital improvement projects constructed by the City of La Quinta between Fiscal Years 1989/1990 and 2008/2009. Following this review, it was determined that the City constructed $7,931,889 worth of transportation infrastructure improvements identified within the Coachella Valley Regional Arterial Program as eligible for Regional Arterial Program Funding. Considering the City of La Quinta has not received past credit for any of the costs of these improvementsfrom CVAG; the City should be. eligible for a credit of at least 50%, and possibly as much as 75%, of these costs to offset the shortfall identified above. If the City is able to obtain a 50% credit in the amount of $3,965,944, to offset the identified shortfall in the amount of $9,933,443, the City's shortfall would be reduced to $5,967,499. If the City is able to obtain a 75%6 credit in the amount of $5,948,916, to offset the identified shortfall in the ;amount of $9,933,443, the City's shortfall would be reduced to $3,984,527. As an interesting side note, CVAG's TUMF Collection Report for Fiscal Year Ending 2008/2009 listed the City of La Quinta's in -.lieu contributions as the fourth highest amount contributed to the TUMF Program since its inception on July 1., 1989. 155 City of La Quinta Transportation Related Transportation Impact Fees During the period of this analysis, the City of La Quinta assessed and collected 'both Infrastructure Fees and Development Impact Fees for transportation purposes. Transportation Infrastructure fees, 62.9% of the total fees collected, are used in this analysis for FY 1989/1990 through FY 1998/1999. Transportation Developer Impact Fees are used in this analysis for FY 1999/2000 through 2008/2009. Table 3 compares the City's impact flees collected for transportation purposes to the estimated TUMF the City would have collected and to the Measure "A" In -Lieu funds the City forfeited. TABLE 3 FISCAL YEAR TRANSPORTATION IMPACT FEES ESTIMATED'TUMF MEASURE W 1989/90 $1,616,823.11 $1,094,460.61 $116,761.00 1990/91 $708,249.60 $333,862.41 $1461886.00 1991/92 $409,456.36 $524,984,27 $173,539.00 1992/93 $518,273.99 $876,856.29 $180,126.00 1993194 $895,297.84 $509117224 $186,593.00 1994/95 $878,531.22 $457,005.02 $234,915.00 1995/96 $1,008,317.19 $598,740.76 $291,676.00 1996197 $976,442.62 $688306.42 $298,331.00 1997198 $1,619,011.38 $958,902.48 $323,704.00 1998/99 $5,564,544.99 $1,273,840.54 $393,577.00 1999/00 $779,825.00 $1,221,567.15 $523,100,00 2000/01 $823,412.00 $1,056,827.34 $621,078.00 2001102 $655,885.00 $1,427,542.84 $685,965.00 2002/03 $1,517,388.00 $1,508,933.69 $890,931.00 2003/04 $2,358,474,00 $1,560,440,25 $905,706,00 2004/05 $2r239,022.00 $1,573,746.40 $1,063,890.00 2005106 $3,632,186,00 $2,273,447.04 $1,296,935.00 2006/07 $1,682,436.00 $1,437,931.38 $1,323,162.00 156 FISCAL YEAR TRANSPORTATION IMPACT FEES ESTIMATED TUMF MEASURE "A" 2007/08 $1,189,154.57 $1,394,203.74 $1,280,743.00 2008/09 $825,304.20 $1,184,475.42 $11084,6W00 TOTAL $29,898,035.07 $21,955,646.29 $12,022,203.00 As indicated in Table 4 below, the City''s Transportation Impact Fees out performed both the Regional TUMF and the amount of Measure "A" sales tax forfeited. TABLE 4 CLQ Fee-vs-TUMF $29,898,035.07 $21,955,646.29 CLQ Fee -vs -Measure "A" $29,898,035.07 $12,022,203.00 Considering the renewed Measure A and TUMF Programs are expected to continue through June 30, 2039it is necessary to evaluate the forecasted amounts of Transportation DIF, TUMF and Measure "A7 funding that could potentially be generated over this time period. Table 5 uses the latest land use estimates from the September 16, 2008 DIF Update to forecast the amount Transportation DIF and TUMF that may be generated through build -out of the City. The forecasts are in today`s dollars and are not adjusted for inflation. TABLE 5 *Forecasted New Develo ment- July 1. 2007•Buiid Out 'Trans ortation DIF *TUMF Land use Category Use Developed Acres Dev Units No. of units Fee per Unit Projected Revenue Fee per Unit Projected Revenue Residential (SF Detached) 3,093 DU 8,982 53,592' $32,263,344 $1,837.44 $16,503,886.08 Residential (SF Attached) 55 DU 955 $3,692 $3,430;360 - $1,290.24 $1,232,179.20 . Residential (Multi Other) 69 DU 780 $2,098 $1,636,440 $1,290.24 $1,006,387,20 Office 1 Including) 37 K5F 865 $6,931 $5,995,_315 $6,187.40 $4,487,101:00 General Commercial 72. KSF -356 $5,648 $2,010,688 $5,683,94 $2,023,482.64 Tourist Commercial 83 Rooms 1,385' $1,826 $2,529,010 $1,075.96' $1,490,204.60 Golf Courses 855 Acres 855' $668" $571,140 $745.92 $637,761.60 TOTALS 4,264 $48,436,297 $27,381,002.32 Note 1 -The forecasted new development from. July 1,;2007 thru build -out were extracted from the Sep 16, 2005 DIF Update. Note 2 - Transportation DIF Fees are calculated using the Trans DIF Units Costs presented -in the Sep 16, 2oo8 DIE Update. M Note 3 - TUF. forecasts were calculated using the per unit fees presented within the. January 1, 2007 TUiv1F Handbook. 10 157 The City generated and forfeited $1,184,475 of Measure A sales tax during FY 08/09. Assuming the City will generate the same amount per year through FY 38/39, a period of 30 years, and using a straight line forecast in today's dollars, the City may generate approximately $35,534,250 of additional one half cent sales tax. As indicated in Table 6 below, the City's Transportation DIF will continue to outperform both the TUMF and City's share of one half cent sales tax through build - out or June 30, 2039. However, the one half cent sales tax will generate approximately $8,153,250 more than the revenue generated by the TUMF for the same period. CLQ Fee-vs-TUMF $48,436,297 $27,381,000 CLQ Fee -vs -Measure "A" $48,436,297 $35,534,250 TUMF-vs-Measure -A" $27,381,000 $35,534,250 Requirements for Implementing the TUMF Program There are three actions the City of La Quinta would need to take in order to implement the Regional TUMF Program. First, the City would have to adopt the Model TUMF Ordinance. Second, the City would be required to satisfactorily resolve any shortfall between the amount of Local Measure "A" funds forfeited and the amount of TUMF that would have been collected from the inception of the program. Finally, once the first two actions have been accomplished, the City would be required to establish a "Maintenance of Effort" amount which ensures a'continuing commitment of local discretionary funds to local street and road improvements. Using the ROTC adopted Maintenance of Effort guidelines for Measure "A", the City's annual maintenance of effort would be approximately $1,158 838. Summary of Findings and Conclusions The City of La Quinta has forfeited $12,022,203 of Measure "A" sales tax to the Valley -wide Regional Arterial Program during the study period July 1, 1989 through June 30, 2009. This essentially equates to the City paying the TUMF on behalf of its developers. However, this amount was more than made up for by the City's Developer Impact Fee. I 158 A shortfall or deficit in the amount of $9,933,443.29 currently exists between the amount the "City would have contributed by the TUMF and the City's actual contributions from its forfeited sales tax. Considering the City is approximately 71 % built out within its existing corporate boundaries, it is likely that the sales tax forfeited would catch up with the estimated TUMF over time. The City of La Quinta constructed transportation infrastructure improvements that were listed as approved Regional Arterials by CVAG. The_City has not requested reimbursement for these facilities. CVAG currently reimburses up to 75% of the costs of approved Regional Arterials. Subsequently, the City should request that CVAG recognize the City's past expenditures on approved regional arterials and negotiate an. appropriate credit to offset or resolve any shortfall or deficit. The amount of City Transportation Impact Fees generated was considerably higher than that which would have been generated by the RegionalTUMF and the amount of Measure"A" sales tax revenue forfeited for the period for the period July 1, 1989 through June 30, 2009. The forecasted additional revenues, generated by the City Transportation Impact Fees will continue to out perform the Regional. TUMF and the City's share of Measure "A sales tax revenue through June 30, 2039. The amount of Regional TUMF the City may generate through build -out is approximately $27,371,000, the amountof the City's share of Measure "A" sales tax is estimated at $35,534,250. If the forecasts are to be believed, the City will receive approximately $8,153,250 more than it would bexequired to contribute if it were to join the TUMF Program. As previously stated, the City's Developer Fee program outperformed the TUMF program and the Measure "A" program during the 20 year life of the original sales tax measure. The City's Developer Fee program enabled the City to construct the majority of its transportation infrastructure (streets and roads). However, during the 30 year life of the new measure, new street and road infrastructure will not likely be the City's focus. The maintenance of the street and road infrastructure constructed during the first 20 years will likely become the new priority during the next 30 years. According to the funding forecasts presented above, the City's Developer Fee revenue will continue to outperform both the TUMF and Measure'W' revenues in the future. However, the developer fees are limited to new construction and cannot be used to maintain the existing streetsand.roads. Adopting the TUMF at this time will provide the City with an estimated $35,534,250 of sales tax funding that can be used for either new construction or maintenance, rather than $48,436,297 for new construction only. 12 159 Options In an effort to address the Program requirements outlined above, the following two options are provided'. These options included No Change or Status Quo; and Implementation of the Regional Transportation Uniform Mitigation Fee Program. The implications of each of these two options are presented below. Option 1 - No Change/Status Quo The "No Change/Status Quo" option assumes that no significant changes are made to the existing process. The City will continue to collect its transportation impact fees and continue to forfeit its local share of the Measure "A" sales tax to the Regional Arterial Program. Advantages: The City Council will maintain full discretion in administering the total transportation related impact fees collected within the City of La Quinta. The City's infrastructure fee attributed to transportation improvements will likely continue to generate more revenue than would be generated in the future by the TUMF. There will be no changes to the existing process. Subsequently, no additional administrative burden will be placed on City Staff_ Disadvantages: The City will continue to forfeit its local share of the Measure "A" Sales Tax proceeds. The Measure "A" sales tax proceeds may generate approximately $8 million more than the City's Regional TUMF through the year 2039. The City will not be able to take advantage of the flexibility to use the sales tax proceeds for either new construction or maintenance improvements. The City may have less influence at CVAG to obtain additional Regional Arterial Program funding. Option 2 - Adopt and Implement the Regional Transportation Uniform Mitigation Fee This option assumes the City of La Quinta will choose to adopt and implement the Regional Transportation Uniform Mitigation Fee (TUMF). 13 160 City will begin receiving its proportionateshare of the Local one half cent sales After the City prepares and submits its 5-year capital improvement plan outlining intended use of these monies, the money is virtually "no strings attached" and can used on almost any transportation improvement,' including maintenance of existing nsportation infrastructure. other key advantage to receiving the sales tax is that it pretty much stays at istant levels with only slight, deviations from year to year. Subsequently, it is easier prepare and implement, capital improvement plans. City will be considered a "Full participant in CVAG's Regional Arterial Program. ie City's developers will begin paying the Regional developer fee in addition to the ty Transportation Impact fee. The City maybe required to lower its Transportation pact fee by the amount of the TUMF for each land use category to stay competitive the Valley's economic market. City will be required to satisfactorily resolve any shortfall between the amount of l Measure "A" funds forfeited and the amount of regional developer fees that. Id have been collected by the TUMF from the inception of the program through the the City implements the TUMF. City Council will lose some of its current discretionary authority as it relates to >portation infrastructure related developer fees collected within its jurisdiction. Staff will experience a slight increase in workload. This increase in workload will i reach all departments. The City may also experience "start-up" costs for blishing its program procedures. Issues: AG has allowed municipal jurisdictions to make up any TUMF/Measure "A" shortfall :r a period of years using a portion of its local Measure "A" sales tax. CVAG maybe ling to make similar arrangements with the City of La Quinta. ie City of La Quinta should negotiate with CVAG in an attempt to obtain recognition its expenditure of locally generated revenue'on eligible regional arterials and pursue :tting credit for these expenditures to offset the gap between the amount the City is contributed with its share of the sales tax and the amount it would have generated' TUMF revenue. 14 161 NAI Consulting appreciates the opportunity to provide the foregoing Transportation Funding Analysis to the City of La Quinta. Please don't hesitate to contact me if we can be of further service or if you require clarification on any of the issues presented. Sincerely, W LLOYO " IGK" NICKERSdN,:JR. President, NAI Consulting, Inc. References (available upon request): 1-Measure "A" Expenditure Plans 2-TUMF Collection Handbooks 3-RCTC Maintenance of Effort Guidelines 4-TUMF Model Ordinance 5-SB 1435 6-City of La Quinta TUMF'Building Permit Activity Summary/Permits 162 � ATTACHMENT 3 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ** AMENDING CHAPTER ** OF THE ** MUNICIPAL CODE PERTAINING TO THE COLLECTION OF TRANSPORTATION UNIFORM MITIGATION FEES WHEREAS, the City of * * ("City") is a Member Agency of the Coachella Valley Association of Governments ("CVAG"), a joint powers agency consisting of the County of Riverside ("County"), the Aqua Caliente Band of Cahuilla Indians, the Cabazon Band of Mission Indians, the Torres Martinez Desert Cahuilla Indians, the City of Blythe, and the nine cities situated in the Coachella Valley (collectively, "Member Agencies"); and WHEREAS, acting in concert, the Member Agencies developed a plan whereby the shortfall in funds needed to enlarge the capacity of the Regional System of Highways and Arterials within CVAG's jurisdiction (the "Regional System") could be made up in part by a Transportation Uniform Mitigation Fee ("TUMF") imposed on future residential, commercial and industrial development within the jurisdiction; and WHEREAS, as a CVAG Member Agency, the City participated in the preparation of the 1987 Coachella Valley Area Transportation Study ("1987 Transportation Study") prepared pursuant to the Mitigation Fee Act (Government Code section 66000 et seq.) and based on the 1987 Transportation Study, the City adopted and implemented CVAG's model TUMF ordinance as * Municipal Code Chapter *; and WHEREAS, CVAG commissioned Parsons Brinckerhoff to prepare an updated TUMF study entitled "2006 Fee Schedule Update, Nexus Study Report", and dated June 27, 2006 ("2006 Nexus Study") to establish updated TUMF levels and program revenue collection targets, which was approved by the CVAG Executive Committee on July 31, 2006; and WHEREAS, the 2006 Nexus Study revealed the need to revise the provisions of the model TUMF ordinance to reflect changes in the Mitigation Fee Act which governs the adoption and implementation of development impact fees and to reflect the findings of the 2006 Nexus Study; and 163 WHEREAS, by notice duly given and posted, on * * the City Council conducted a public hearing to consider approval of the 2006 Nexus Study and this Ordinance; and WHEREAS, at the time and place set for the hearing, the City Council duly considered the data and information provided by CVAG, City staff and the public relative to the TUMF and all other comments, whether written or oral, submitted prior to the conclusion of the hearing; and WHEREAS, the City Council wishes to accurately collect TUMF fees along with the other participating jurisdictions within the Coachella Valley as requested by the CVAG General Assembly. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ** DOES ORDAIN AS FOLLOWS: Section 1. REVISED CHAPTER ** "TRANSPORTATION UNIFORM MITIGATION FEE" * * Municipal Code Chapter * *, "Transportation Uniform Mitigation Fee" is hereby amended to read as follows: Chapter * Transportation Uniform Mitigation Fee *.**.010 Purpose, use and findings. The City Council finds and determines as follows: A. The City is a Member Agency of the Coachella Valley Association of Governments ("CVAG"), a joint powers agency consisting of public agencies situated in the Coachella Valley (collectively, "Member Agencies"). B. Acting in concert, the Member Agencies developed a plan whereby the shortfall in funds needed to enlarge the capacity of the Regional System of Highways and Arterials within CVAG's jurisdiction (the "Regional System") could be made up in part by a Transportation Uniform Mitigation Fee ("TUMF") imposed on future residential, commercial and industrial development within the jurisdiction. C. That CVAG commissioned the preparation of various studies ("Fee Studies") which evaluate population and employment growth, future transportation needs and the availability of traditional transportation funding 10 sources to establish updated TUMF levels and program revenue collection targets. D. That the Fee Studies, as periodically updated, make it possible to determine a reasonable relationship, between the cumulative regional impacts of new land development projects in the Coachella Valley on the Regional System and the need to mitigate these transportation impacts using funds levied through the TUMF program. E. That the Fee Studies, as periodically updated, establish the purposes of the TUMF, which may be summarized as a uniform development impact fee to help fund construction of the Regional System needed to accommodate growth in the Coachella Valley to the year 2030. F. That the Fee Studies, as periodically updated, establish that the TUMF proceeds will be used to help pay for the engineering, construction and acquisition of the Regional System improvements identified therein. Such improvements are necessary for the safety, health and welfare of the residential and non-residential users of the development projects on which the TUMF will be levied. G. That the Fee Studies, as periodically updated, establish a reasonable and rational relationship between the use of the TUMF proceeds and the type of development projects on which the TUMF is imposed. H. That the Fee Studies, as periodically updated, establish the reasonable relationship between the impact of new development and the need for the TUMF. I. That the TUMF program revenues to be generated by new development will not exceed the total fair share of these costs. J. That the projects and methodology identified in the Fee Studies, as periodically updated, for the collection of fees is consistent with the goals, policies, objectives and implementation measures of the City's General Plan. K. That the TUMF program complies with the provisions of the Mitigation Fee Act. *.**.020 Definitions For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them as follows: 165 "Change of use" means any change in the use of an existing building that results in the increase of vehicular trips. "Development" means any activity which requires discretionary or ministerial action by the City resulting in the issuance of grading, building, plumbing, mechanical or electrical permits, or certificates of occupancy issued by the City to construct, or change the use of, a building or property. Where "development" applies to an enlargement of an existing building, or a change of use of an existing building that results in increased vehicle trips, the average weekday trips shall be only the additional trips in excess of those associated with the existing use. "Fee Study" means the studies prepared by CVAG and adopted by the City Council, which supports the fee established by this chapter, and includes all the underlying reports and documents referenced therein. "Impact Fee Schedule" means the schedule of development impact fees approved by resolution of the City Council. "Mitigation Fee Act" means the law set forth in the California Government Code (Government Code Section 66000 et seq.) that establishes the criteria for establishing a fee as a condition of approval of a development project. "Regional System" means the regional system of roads, streets and highways identified by CVAG as needed to accommodate growth in the Coachella Valley to the year 2030. "Transportation Mitigation Trust Fund" means the fund established pursuant to this chapter. "TUMF" means the Transportation Uniform Mitigation Fee established by this chapter. * . * * .030 Fee Established A. There is established a Transportation Uniform Mitigation Fee ("TUMF"), which shall apply to new development yet to receive final discretionary approval and/or issuance of a building permit or other development right and to any reconstruction or new use of existing buildings that results in change of use and generates additional vehicular trips. B. The facilities to be funded by the TUMF are detailed in the Fee Study, which is on file with the City's Public Works Department. :6 166 C. The TUMF is in addition to the requirements imposed by other City laws, policies or regulations relating to the construction or the financing of the construction of public improvements within subdivisions or developments. *.**.040 Fund Established A. There is established a Transportation Mitigation Trust Fund ("Trust Fund") into which TUMF proceeds shall be deposited. B. TUMF proceeds shall be imposed and collected by the City and shall be transmitted to CVAG to be placed in the Trust Fund. All interest or other earnings of the Trust Fund shall be credited to the Trust Fund. C. CVAG shall administer the Trust Fund in accordance with the Mitigation Fee Act. *.**.050 Calculation and Collection of the TUMF A. The method of calculating the TUMF shall be described in CVAG's Transportation Uniform Mitigation Fee Handbook, a copy of which is on file with the City's Public Works Department. B. The amount of the fees due shall be the amount set forth in the applicable Impact Fee Schedule in effect at the time each fee is due. The TUMF shall be collected pursuant to the City's established procedures for the collection of development impact fees. *.**.060 Use Restrictions TUMF proceeds shall be solely used for the engineering, construction and acquisition of the Regional System improvements identified in the Fee Study and any other purpose consistent with this chapter. TUMF proceeds shall not be used for Regional System maintenance. *.**.070 Exemptions and Credits A. The following developments are exempted from payment of the fee required by this chapter: 1. Low and lower -income residential housing, including single- family homes, apartments and mobile homes built for those whose income is no more than eighty percent of the median income in the San Bernardino - Riverside Standard Metropolitan Statistical Area and as determined and 167 approved by the City Council or its designee. The sales or rental price shall not exceed the affordability criteria as established under HUD Section 8 guidelines. 2. Public buildings, public schools and public facilities, unless primarily used for lease to private, for -profit enterprises. 3. Buildings used for religious purposes but excluding other commercial properties or businesses owned by a religious institution. 4. The reconstruction of any building so long as the reconstructed building both continues a use of the same category as the prior use, and generates the same or fewer trips as the original building and reconstruction commences within one year from destruction of the building. B. Credit against the TUMF shall be given where a developer improves streets included within the Regional System beyond the City's requirements established for on -site and off -site improvements imposed upon projects. To receive a credit, the developer shall obtain in advance an agreement with CVAG pursuant to CVAG's rules and regulations. That credit shall be an amount equal to the actual engineering and construction costs incurred at the time of the development to the extent that CVAG has included those costs in its estimated cost of constructing the Regional System. *.**.070 Appeal Procedures A. Any developer, who, because of the nature or type of uses proposed for a development project, contends that application of the TUMF is unconstitutional or unrelated to mitigation of the burdens of the development, may file a written appeal with the City within ninety days after imposition of the TUMF as a condition of approval or as otherwise provided by the Mitigation Fee Act. B. The appeal shall be heard by the CVAG Executive Committee in accordance with CVAG's established policies and procedures for conducting such matters. The decision of the Executive Committee shall be final. *.**.080 Administrative Fee A. The City may impose an administrative fee in amount computed to cover the average cost to the City of processing the TUMF. The City shall establish such fee in accordance with the City's procedures for establishing service -related fees. B. The administrative fee authorized by this section shall be in addition to the fee imposed under Section *.**.30. The administrative fee, when collected, shall be retained by the City to recover its costs. Section 2. SEVERABILITY The City Council declares that, should any provision, section, paragraph, sentence or word of this ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words of this ordinance as hereby adopted shall remain in full force and effect. [Each participating city . to insert its own standard ordinance provisions and signature block] 169 C&hf 4 44 a" AGENDA CATEGORY: COUNCIL/SA MEETING DATE: March 20, 2012 5 BUSINESS SESSION: _ ITEM TITLE: Consideration to Negotiate a New Contract with Rosenow Spevacek Group for Economic CONSENT CALENDAR: Development and Housing Services for the City/ STUDY SESSION: Successor Agency/Housing Authority PUBLIC HEARING: RECOMMENDATION: Authorize staff to negotiate a new contract with the Rosenow Spevacek Group for economic development, financial management, and transition services. FISCAL IMPLICATIONS: None for this action. If authorized to proceed, staff will negotiate a contract for City Council approval; the contract amount will be included in the Fiscal Year 2012/2013 general fund budget. CHARTER CITY IMPLICATIONS: The City's Charter provides for the use of General Funds to "encourage, support, and promote economic development." BACKGROUND AND OVERVIEW: The Rosenow Spevacek Group ("RSG") has provided economic development, redevelopment, financial management, and affordable housing services for the City and Redevelopment Agency since 1989. RSG was originally selected upon culmination of a request for proposals process. The contract has been extended four times based on Chapter 3.32 of the City's Municipal Code, section 3.32.050 (C), which states, "The City Council may authorize award and execution of service contracts with no competitive proposals where experience with the proposed service provider has demonstrated competence and satisfactory performance or in the renewal or renegotiation of existing contracts for continuing services." 10 170 RSG's current contract expires in May 2012. Given the dissolution of redevelopment in California, separate contracts must be negotiated for the City, Successor Agency, and Housing Authority. Due to future economic uncertainty, staff is proposing one- year terms for these contracts, with the option to renew for an additional year. Staff is proposing RSG provide the following services: • Economic Development, including new economic development programs/projects; participation in contract and developer negotiations; review of development proposals and pro-formas; and assistance with Economic Development Plan development • Assistance with forecasting project -specific municipal revenues, returns, and expenses • Annual Financial Management Review • Resource Allocation Plan/Financial Planning • Transition Services (Due to their long history with the City, RSG would assist as needed during the transition to a new City Manager and Finance Director) Staff is seeking City Council authorization to negotiate a new contract with RSG or direction to prepare a Request for Proposals for the services listed above. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize staff to negotiate a new contract with the Rosenow Spevacek Group for economic development, financial management, and transition services; or 2. Do not authorize staff to negotiate a new contract with the Rosenow Spevacek Group and direct staff to prepare a Request for Proposals for the above -listed services; or 3. Provide staff with alternative direction. Respectfully submitted, Debbie Powell Economic Development/Housing Manager Approved for submission by: S- � Mark Weiss, Interim City Manager Reports/ Informational, Items: l 3 Report to La Quinta City Council Palm Springs International Airport Commission Meeting February 15, 2012 General: USO: The USO has now moved to the hangar, just north of the terminal building. It is quite an improvement for the troops, and frees up the terminal space to implement the plan on car rental kiosks, etc. Valet parking: This service has not been as attractive to travellers as was expected. The Staff is watching it closely, and may cancel the service if usage doesn't increase. Parking is now at 90% capacity, and we may need to move to offsite parking with a shuttle if traffic increases (a very good problem to have!). Freeing up the space currently reserved for valet service could delay implementation of offsite parking. Fencing: The project is progressing on schedule, and should be complete in 1-2 months. Master Plan Implementation: The plan was progressing well, but during work, "hard stands" were discovered. These are concrete abutments that protected our fighter planes during World War 11; when Palm Springs Airport was a military airport for defense of the coast. The historical significance may delay progress. Staff is studying the issue. Tower Construction: It is 85-90% complete, and offers much more visibility and safety. Noise from Military Operations: Mary Bono Mack is working with the Department of Defense to see if the number of operations can be reduced. Residents have kept up a continuous pressure on this issue. Passenger Activity: As noted in previous reports, we have been expecting double-digit growth in passenger activity. November, December, and January were, indeed, all record traffic months for the airport. Passenger activity is up 14%, and seats are up 17% from a year ago. Contingency Planning: While being interviewed for the Commissioner position, I mentioned to the City Council that I was concerned that the Airport may not have a contingency plan for a natural or man-made disaster. My inquiries found that there is such a plan, but it may not go far enough. 172 The current contingency plan boils down to the following: 1. We have $7.5 million in unrestricted cash; which would cushion any unexpected incident. 2. The Federal Government (FEMA) would step in to help. 3. Our biggest asset (the runway) is insured. I will be pursuing further contingency plans, based on a quick reaction re -structuring of staffing and expenses. A major earthquake or terrorist attack may totally stop air traffic (and revenue) for an extended period, and we should not use our valuable cash to fund ,.normal' activities during this downtime. The plan needs to be available for immediate implementation, without the negative cash flow cost of "study" time. New Business: iHUB: The cities of Palm Springs, Cathedral City, and Desert Hot Springs are working together in an Innovation Hub; an incubator for startup companies focused on clean technologies. The plan is to provide startup facilities for the first 3 years in order to encourage clean industries to locate in the Coachella Valley. It is an SBA funded project. The iHUB, through Cathy Van Horn of the CVEP, requested approval of a lease for two of the six empty school district buildings that the airport acquired when the Palm Springs School District relocated its headquarters. These buildings are currently empty, and no other potential tenant has been identified. The incubator would be available to early stage companies, for only their first 3 years. There are currently 4 client companies that plan to move in, and 10 applications are in process. The Commission approved the proposal that Staff will negotiate a lease agreement with the iHUB Submitted: Robert G. Teal, Commissioner Palm Springs International Airport 173 REPORTSANFORMATIONAL ITEM: ' 7 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 24, 2012 I. CALL TO ORDER 7:01 p.m. A. A regular meeting of the La Quinta Planning Commission was called to order at 7:01 p.m. by Chairman Alderson. B. PRESENT: Commissioners Barrows, Weber, Wilkinson, Wright, and Chairman Alderson. ABSENT: None STAFF PRESENT: Planning Director Les Johnson, City Attorney Kathy. Jenson, Planning Manager David Sawyer, Principal Engineer Ed Wimmer, Associate Planner Jay Wuu, Assistant Planner Eric Ceja, and Executive Secretary Carolyn Walker. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Chairman Alderson requested Public Hearing Item C (Sign Application 2011-1565) be heard prior to Public Hearing Item B (Sign Application 202-627, Amendment No.1) to accommodate the attendees present. Unanimously approved. IV. CONSENT CALENDAR: It was moved and seconded by Commissioners Wright/Barrows to approve the minutes of January 10, 2012, with the following corrections: Page 1, Consent Calendar should read: 174 Planning Commission Minutes January 24, 2012 AYES: Commissioners Barrows, Wilkinson, Wright, and Chairman Alderson. NOES: None. ABSENT: Commissioner Weber. ABSTAIN: None. Page 8, Bullet Point Number 1, should read: 1) request for the deceleration lane on Washington AYES: Commissioners Barrows, Wilkinson, Wright, and Chairman Alderson. NOES: None. ABSENT: None. ABSTAIN: Commissioner Weber V. PUBLIC HEARINGS: A. Site Development Permit 201 1-922; a request by Robert Ricciardi, Architect, for consideration of Site Development Permit for architectural, site, and landscape plans for Torre Nissan Automotive Dealership, located at the southeast corner of Highway 111 and Auto Centre Way North and Southeast corner of Adams Street and Auto Center Drive. Assistant Planner Eric Ceja presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. Commissioner Wilkinson commented on Condition no. 73 which states "No ... lighting is permitted on the temporary storage lot" and asked if there were any street lights available nearby for security purposes and to deter vandalism. Assistant Planner Ceja said he was not aware of any existing pole lighting along the street right-of-ways. The Applicant, in meeting with staff, did explain a desire not to place any pole lighting on the site and by leaving the parking lot open police could drive into the site and monitor it. In addition, staff did not think that permanent lighting improvements should be done on a temporary site. Commissioner Wright said he had concerns that the landscaping buffer was too sparse on the west side, between Adams and the temporary parking lot and would not screen the parking lot enough. He asked staff if there were any plans to add any more tree material, or making more of a buffer. 4 175 -2- Planning Commission Minutes January 24, 2012 Planning Director Johnson said this was discussed with the applicant, and because it is a temporary lot and they are putting perimeter landscaping along the north and east street frontages, staff felt that leaving that 40-some-odd feet fallow would be okay. General discussion followed on: • The landscaping planned for that area. • Matching plantings, in that area, to Auto Center South and Auto Center Drive. • Touching up the existing landscaping. • Maintenance and ownership of parcels on Auto Center Drive, Auto Center Way South, and Adams Street. • Inclusion of additional sidewalks. • Potential dust control problems occurring. Commissioner Weber had questions about the grading, maintenance, and drainage from the retention basin to the parking area. Principal Engineer Wimmer said the retention basin, in support of the temporary parking site, is still under design. The applicant submitted improvement plans, to Public Works, for an at -risk plan check. He said they are looking at trying to minimize the volume required due to the fact that it is temporary and to disturb as little as possible on this site. So, it will be minimized to the degree possible while still providing sufficient retention for the impervious surfaces that are going to be added. Commissioner Barrows asked if there would be charging stations included in the project. Assistant Planner Ceja said it was their understanding there would be and noted where they would be located. Chairman Alderson asked if the surrounding property owners, including the Lake La Quinta Homeowners' Association, had been notified. Staff responded notification was sent out using the standard 500 foot radius around both properties, including the Lake La Quinta M 116 -3- Planning Commission Minutes January 24, 2012 Homeowners' Association, and no questions had been received. There being no further questions of staff, Chairman Alderson opened the public hearing portion of the meeting and asked if the applicant would like to speak. Mr. Mike Reinhardt, General Manager of Torre Nissan, 79-125 Highway . 111, introduced himself and pointed out that George Velarde, the Dealer Principal, Tony Prosser, Nissan Motor Acceptance (the finance arm of Nissan), Frank Talley, Construction Consultant, Tom Logergren, Nissan Factory Representative, and Robert Ricciardi (Architect) were also in attendance. He then offered to answer any of the Commissioners' questions; including the previous question about the charging stations which had been installed and active in the dealership. Commissioner Barrows asked if the charging stations were available at present. Mr. Reinhardt said they were and explained that people who visit, as well as those that live in the valley come and charge, their cars while they shop nearby. He explained the shuttle service provided to them. General discussion followed on: Lighting of the temporary lot. • Branding and the architectural style of the building. • Construction coordination. • Parking compliance. • Legal building setbacks from Highway 111 Chairman Alderson asked if the applicant was happy with the conditions of approval. Mr. Reinhardt said he had no problem with the conditions of approval. Chairman Alderson asked if there were any further questions of the applicant. There being none he asked if there was any public comment. There being none, Chairman Alderson closed the public hearing and opened the matter for Commission discussion. ill Planning Commission Minutes January 24, 2012 Commissioner Barrows said she appreciated the landscaping use of the local native deer grass. Commissioners Wilkinson and Wright commented that they were enthused to see this type of project on Highway 1 1 1. Discussion followed on: • Landscape improvements on the Adams Street side. • Possible landscape screening. • Clarification of area of screening. • Condition of existing landscaping. Planning Director Johnson said the applicant would like to address this situation and the referenced area is a separate ownership lot. They all have an ownership interest and maintenance obligation and responsibility. Chairman Alderson re -opened the public hearing to allow the applicant, as well as the landscape architect, an opportunity to respond to the comments. Mr. Reinhardt confirmed the referenced area belonged to the Auto Center Association; which is a separate ownership with a separate maintenance agreement. Chairman Alderson called upon the project landscape architect to offer suggestions to rectify the problems brought up. Ron Gregory, RGA Landscape Architects, 74020 Alessandro, Suite E, Palm Desert, suggested they work with City staff to come up with a means of augmenting the existing material in the west side easement. The result of which would be to leave the existing material and add to it. General discussion followed on: • The areas where additional landscaping materials could be added. • Setbacks in the area. • Additional landscaping at the corner of Adams Street and then 178 -5- Planning Commission Minutes January 24, 2012 transitioning to the existing landscaping along Auto Center Drive. • The length of time the site would be used as a temporary parking lot. • Coordination of the addition of landscaping and maintenance. • Basic screening landscape. • Use of native plant palette. There being no further questions or discussion, it was moved and seconded by Commissioners Wright/Wilkinson to adopt Resolution 2012-001 recommending approval of Site Development Permit 2011- 922 as conditioned in the staff report with the following addition: Add a condition which shall state: The applicant's landscape architect shall work with Planning Department staff to better transition the existing landscape at the corner of Adams Street to the new landscape. along Auto Centre Drive including, but not limited to, the placement of additional plant materials. Unanimously approved. B. Sign Application 201 1-1565; a request by Yury Levitan, for consideration of a Sign Program for The Desert . Express Carwash, located at 43-632 Washington Street. Associate Planner Jay Wuu presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. Commissioner Wilkinson asked for clarification of the $6 in 6 Min choice of lettering on the monument sign. Associate Planner Wuu explained that typically monument signs for commercial complexes only identify the commercial property's name and the tenants. This particular sign is advertising a price that may change and staff felt this aspect of the sign could be eliminated, but the applicant wanted to keep it and that choice would be up to the Commission's discretion. Planning Commission Minutes January 24, 2012 Commissioner Wilkinson asked if staff's concern. was that the price could be subject to change. Staff responded that was correct since if that price were ever to change the applicant would have to come back for a sign program amendment. Commissioner Barrows asked staff if the applicant did have a price change, could they easily replace that element without making the sign look inferior and with staff approval; rather than review by the Planning Commission. Planning Director Johnson stated yes, that could occur. The Commission could agree for the program to leave that open and allow the applicant some latitude and flexibility to make changes to copy later on. Historically commercial monument signs have been limited to the advertisement of a business and/or identification of the name of the complex or center. This is a unique request since the applicant originally requested an LED sign but, right now, our Code prohibits those types of signs. He then pointed out the Commissions' options on this application. Discussion followed on: • The sign without the $6 in 6 Min. • Bringing the size of the text down. • Commission options on conditioning the sign. There being no further questions of staff, Chairman Alderson opened the public hearing portion of the meeting and asked if the applicant would like to speak. Mr. Yury Levitan, 43-632 Washington Street, introduced himself and stated the $6 in 6 Min was a "branding" statement of the type of carwash this was. He said it was not a full service carwash and people understood that when they saw the $6 in 6 Min, they knew they would be out of the carwash in six minutes; as opposed to leaving their car there while someone else washes it. He added there are no salespeople, just the attendants at the pay station. 1 „ . 180 Planning Commission Minutes January 24, 2012 He commented on the $6 in 6 Min and the possibility of a price change. He said they already had $6, $8, $10, $12, early bird or car wash specials. So it was not the price, it was like a brand name; such as the 99C only stores and Dollar Tree. Commissioner Weber asked if the $6 in 6 Min was the standard price among his other car washes. Mr. Levitan said it was in this area, but not in others, and gave the example of $5 in 5 Min at his Fresno car wash and explained why that was possible. Commissioner Weber asked if Mr. Levitan would still prefer the LED sign if that were allowed in the City Code. Mr. Levitan said yes as he could make changes from anywhere in the world to his sign in La Quinta. It was much more practical. He explained what type of changes he could make and said it would be good for the business as well as the clients. Commissioner Wright gave some anecdotal evidence pointing out the effectiveness of the $6 in 6 Min branding. He did have a concern about setting a precedent to open the door to other centers to do this type of branding. General discussion followed on: • Other options for advertising besides signage. • Advertising allowances for the ampm convenience store. • Identifying a price, product, or service on a building. • Signage at the Auto Center. • The definition of temporary signage. Commissioner Wright asked if there was a way to do temporary signage and not actually have it on the sign, or change the name of the car wash to $6 in 6 Min car wash and get rid of the Desert Express. Chairman Alderson asked Mr. Levitan if he uses the $6 in 6 Min as advertising. 181 Planning Commission Minutes January 24, 2012 Mr. Levitan said yes, as a trademark. Chairman Alderson asked if he used it at his car wash further north on Washington Street. Mr. Levitan said no since that was a full service car wash and this was an express, exterior car wash. The other car wash could take up to 40 minutes to complete. This car wash utilizes machinery and can be done at a predictable speed. Planning Director Johnson then pointed out some examples of other monument signs along Highway 111 and their advertising sign copy. He noted the City's involvement once a sign was approved and completed. He added this was a unique sign and that was why staff wanted to make sure the Commission had an opportunity to review it and weigh in on it. He commented the sign blended very well with the building and it was not going to be of an aesthetic negative at all. He said if they were in support of the sign, they might want to add a condition that if, at a future date LED signs are permitted, there would be the ability for that to be addressed through staff and not have to come back to the Commission for that change to occur at a later date. Chairman Alderson asked if the proposed sign required a variance for size. Associate Planner Wuu said no. Chairman Alderson commented on the trees potentially blocking the view of the sign and suggested they be trimmed, after getting the necessary City approvals. Chairman Alderson commented on the size of the "Express Car Wash" lettering on the building parapet and suggested the applicant might want to make them larger if that was in compliance with the City's Code. Mr. Levitan agreed they should be larger, but stated the Planning Department had advised him that he was allowed 50 square feet of signage. Chairman Alderson said the sign had to be legal. r1 182 s'2 Planning Commission Minutes January 24, 2012 Mr. Levitan asked if there was some type of allowance where he could get permission for, possibly, a 59- or 69-square foot sign. Chairman Alderson said he was only making a suggestion and Mr. Levitan had to stay within the City's Code. Chairman Alderson commented on the looks of the sign, and his concern about any change of price triggering the need for another sign program review by the Planning Commission. City Attorney Jenson said the Commission had the latitude to say that such kind of change would not have to come back. General discussion followed on: • The purpose of a monument sign. • A "branding" sign identifying the type of business. • Temporary sign alternatives. Chairman Alderson asked if there were any further questions of the applicant. There being none he asked if there was any public comment. There being none, Chairman Alderson closed the public hearing and opened the matter for Commission discussion. Commissioner Weber commented on: • The aesthetics of the project as well as the signage the way that it has been proposed. • The evening appearance. • . The size of the "Express Car Wash" lettering on the building. • The $6 in 6 Min being a great marketing strategy. • His previous concern with the lack of connection to the development to the south of this project. • Due to the unusual lot shape, as well as other extenuating factors, this applicant should be shown some latitude on what can be allowed. • The challenge, on a major arterial, for drivers to quickly read the sign's message without having to pull over. if 183 -10- Planning Commission Minutes January 24, 2012 Commissioner Wright said he agreed with Chairman Alderson that he did not like the saying of $6 in 6 Min, but it was a type of branding. He added that, within reason, La Quinta was trying to be business - friendly and he did like the monument sign the way it was designed. Commissioner Barrows said there was some discussion about future approval of LED free-standing signs. She asked staff to clarify what was being proposed. Planning Director Johnson said the Commission might possibly want to consider a condition be added that, should there be an amendment to the Municipal Code which would allow separate, free-standing LED signs, it could be handled administratively and not have to come back for the Commissions' consideration unless it was their desire. He added that it was the applicant's objective to take the $6 in 6 Min segment of the sign and make that into an LED. Commissioner Barrows asked if the applicant chose to increase or decrease his price, would that change the need to come back for consideration, and what would happen if they took off what was on the monument sign and put it on an LED sign. Planning Director Johnson said it would not have to come back for content, but an LED change would make this a different type of sign. He expressed the fact that he would hate to see the Commission have to review that type of change request, unless that was their wish. Commissioner Weber asked if there was anything currently pending that would suggest a change in the Municipal Code to allow those types of signs and expressed his concerns about the use of LED signs. Planning Director Johnson said there was nothing pending at this time, but it would be an issue for discussion at a future date. General discussion followed on: • The issue of LED and LCD-type lighting being permitted in the City. • Managing sign content. -11- 184 Planning Commission Minutes January 24, 2012 • Trademark or "branding" phrases. • Letter size on the building and the City's code. • The addition of conduit to the sign, for the possible future inclusion of LED lighting. • Vegetation blocking the view of the sign and site distance review by the Public Works Department. Commissioner Wilkinson asked if the applicant would be allowed to move vegetation to get some visibility. Planning Director Johnson said there were site distance and vegetation concerns. He said there was a site distance mentioned, but he said it would be better not having a distance mentioned and let the process take place; meaning that there needs to be some flexibility to: 1►. make sure of public safety and the ability to clearly see the appropriate distance to leave this site, 2) check on the possibility of moving the sign closer to Washington. There is a meandering sidewalk there, as well as other items and there needs to be flexibility to work with the applicant to get a good location that makes sense. They kind of wedged themselves in with a definitive distance being identified and he suggested consideration be given to allow for some flexibility for staff to work with them to make that happen. There being no further questions or discussion, it was moved and seconded by Commissioners Wilkinson/Barrows to adopt Resolution 2012-002 recommending approval of Sign Application 2011-1565 as conditioned in the staff report with the addition of the following condition: 3. Future modifications to the lower cabinet sign on the monument (' $6 in 6 Min") shall be reviewed and approved by the Planning Director. Unanimously approved. C. Sign Application 2002-627, Amendment No. 1; a request by Young Electric Sign Company for consideration of a Sign Program Amendment to increase individual sign sizes and locations for the Dune Palms Plaza located at the southeast corner of Highway 1 1 1 and Dune Palms Road. % 185 s11i'm Planning Commission Minutes January 24, 2012 Chairman Alderson noted he had received an e-mail, from the applicant, stating he would not be at the meeting, but his representative would. However, there was no one in the audience. He then asked staff to proceed with their report. Assistant Planner Ceja presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. Commissioner Wilkinson asked for clarification of the square footage allowed on a tenant sign. Staff responded the City code allows for a maximum of 50 square feet for a tenant sign; however the applicant is proposing signs up to 72 square feet. The Code does have the flexibility to allow for signs above 50 square feet if they meet one of the two criteria listed in the report. The one that most closely matches the applicant's request for larger signs would be to have the sign be in scale to the building. Staff then presented the slides showing the existing site and the signs in proportion to the buildings. General discussion followed on: • The ineffectiveness of signs on the back of the buildings. • Adequacy of signage on Dune Palms and Highway 111. • Line of sight of the proposed signs. Chairman Alderson asked if the neighboring vacant land had previously been proposed as an RDA project. City Attorney Jenson said the back piece is the Coral Mountain Apartment complex. The front piece is currently under exclusive negotiating agreement which is due to expire on February 1, 2012. Commissioner Weber asked staff, since there was no applicant representative available, if they have had any conversations with the applicant. He was concerned since the south facing signs were clearlynot allowed by Code, the east facing sign was not part of the sign program, and the buildings were not oriented such that you could have retail access from the rear so why add signage there. 186 -13- Planning Commission Minutes January 24, 2012 Assistant Planner Ceja said in discussion with the applicant and the building owner, they were just trying to increase visibility, at any opportunity, for the tenants. Commissioner Weber said he supported them in their efforts but commented on the Highway 111 sign needing to be freshened up because it does have a significant setback. He commented on the applicant having to share the access point with the Chevron dealership and the difficulties that entails. Staff stated in their conversations with the applicant, due to the vacant lease spaces there now, their hope is that with an improved sign program they will be able to attract more tenants. General discussion followed on: • Applicant's request for 30%-35% increase in sign sizes. • Lack of attendance by applicant; or their representative, in order to clarify the Commission's questions. • North facing sign would be located behind the canopy of the gas station, and the lack of value in adding signs on the south elevations. Chairman Alderson suggested they freshen up the sign on Highway 111, change its color and remove the obscuring vegetation. He acknowledged due to the location, the project does need better signage. Discussion followed on the temporary banner sign, its current condition, and its size. Commissioner Wright said he would be totally against approving any kind of signs for the east side because of the problem it might cause for the future Coral Mountain Apartment dwellers. He was, however, in favor of increasing the sign square footage to 72 square foot size because of previous Commission comments and because it does fall under the setbacks. There being no further questions of staff, Chairman Alderson opened the public hearing portion of the meeting and asked if the applicant -14- 00187 Planning Commission Minutes January 24, 2012 VI VII. was present and would like to speak. There being no applicant present, he asked if there was any public comment. There being none, Chairman Alderson closed the public hearing and opened the matter for Commission discussion. Commissioner Weber asked for clarification on the inclusion of a condition regarding improving the sign on Highway 111. Chairman Alderson said a condition .could be added suggesting the existing sign be refurbished to be consistent with what was proposed on Dune Palms. There being no further questions or discussion, it was moved and seconded by Commissioners Barrows/Wilkinson to adopt Minute Motion 2012-001 recommending approval of Sign Application 2002- 627, Amendment No. 1 as conditioned in the staff .report, and with the following addition: The monument sign on Highway 111 be refurbished to be consistent with the new signs proposed on Dune Palms Road. Unanimously approved. BUSINESS ITEMS: CORRESPONDENCE AND WRITTEN MATERIAL: A. Update on Green and Sustainable La Quinta Program Planning Director Johnson gave an update on the City's Green and Sustainable Program Report, a copy of which had been previously included in the City Council packet of January 17, 2012. Discussion followed on: • The new fuel cell system, at Wal-Mart, which is fueled by natural gas and converts it to electricity; accommodating approximately 85% of the maximum demand load of Wal-Mart. • The City's Cool Centers and EOC programs and how the public is informed of both. • Future inclusion of the number of attendees at the Household -15- is 188 Planning Commission Minutes January 24, 2012 Hazardous Waste Events. • The City's 77% diversion rate. • Wasted water. • The lower numbers of Energy Audits and their importance to the City's residents. VIII.. COMMISSIONER ITEMS: A. Report on City Council Meeting of January 17, 2012 and Special City. Council Meeting of January 24, 2012. B. Commissioner Weber is scheduled to attend the February 7, 2012, City Council meeting. C. RDA Question Commissioner Weber asked about plan overlays on City parcels. City Attorney Jenson explained what the City was currently looking at regarding consolidation of small parcels. IX: DIRECTOR ITEMS: None X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Wright/Wilkinson to adjourn this regular meeting of the Planning Commission, to the next meeting to be held on February 14, 2012. This meeting was adjourned at 9:09 p.m. on January 24, 2012. Respectfully submitted, Carolyn �er, Executive Secretary City of La Quinta, California 14 . 189 -16- REPORTSANFORMATIONAL ITEM: l MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA February 14, 2012 CALL TO ORDER 7:03 p.m. A. A regular meeting of the La Quinta Planning Commission was called to order at 7:03 p.m. by Chairman Alderson. PRESENT: Commissioners Barrows, Weber, Wilkinson, Wright, and Chairman Alderson. ABSENT: None STAFF PRESENT: Planning Director Les Johnson, City Attorney Kathy Jenson, Planning Manager David Sawyer, Principal Engineer Ed Wimmer, Associate Planner Jay Wuu, and Executive Secretary Carolyn Walker. II. PUBLIC COMMENT: III. CONFIRMATION OF THE AGENDA: IV. CONSENT CALENDAR: Commissioner Weber noted the following amendment to the minutes of January 24, 2012: Page 14, Paragraph 1, line 3 should read: He commented on the applicant having to share the access point with the Chevron dealership and the difficulties that entails. There being no further comments, or suggestions, it was moved by Commissioners Weber/Barrows to approve the minutes, as amended. Unanimously approved. ., 190 Planning Commission Minutes February 14, 2012 V. PUBLIC HEARINGS: A. Continued Environmental Assessment . 201 1-613, Tentative Parcel Map 36421, Conditional Use Permit 201 1-135, and Site Development Permit 201 1-920: a request by the La Quinta Housing Authority & Redevelopment Agency for consideration of rehabilitation and development plans for the Washington Street Apartments located on the southeast corner of Washington Street and Hidden River Road. Associate Planner Wuu presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. Commissioner Weber asked if the through -units were primarily the new units. Staff responded they were. Commissioner Weber asked if there was anything more that needed to be added to the parking analysis; even with the addition of the 26 units. Staff responded there was not. Commissioner Weber asked if there was a material sample of the sheet metal fins. Staff said it was not included on the material samples board, but they were included on updated slides. General discussion followed on pilasters, the sheet metal fins and illustrations of the project. Commissioner Weber asked if the main entrance gate would be coming back to the Commission for design finalization. Planning Manager Sawyer said there would be a correction of width, but it would not come back to the Commission. Commissioner Weber commented about the staff report remarks on sustainability; as well as whether the project was being designed to LEEDs standards and certification. General discussion followed regarding project design versus LEEDs standards/certification; and the. emphasis on cost efficiency for the tenants. -N 191 -2- Planning Commission Minutes February 14, 2012 General discussion followed on the painting of the utility transformers and above -ground mounted equipment; as well as undergrounding the 92KV utility lines. Commissioner Wright asked if Hidden River Road was a private road. Staff responded there are lettered lots defining it and it is private. Chairman Alderson asked if any public comments had been raised since the last meeting. Staff said no. There being no further questions of staff, Chairman Alderson asked if the applicant would like to speak. Mr. Jon McMillen, RSG, 309 West Fourth Street, Santa Ana, CA, introduced himself and said he was not the architect but would answer the questions about the fins. He said, as you are travelling along Washington Street, you will get the look of fence posts going by and you will be able to read some kind of movement along that edge; to break up the monotony of the long wall. The perforated fins are not a single piece of sheet metal coming out with sharp edges, but would be bent softly at the edges so that if anybody did touch them they would not get cut. Commissioner Weber commented on the exhibit with the perforated material, which looked similar to television pixels, and asked if the pilasters (shown on the overhead exhibit) would be made out of that material. Mr. McMillen clarified the brownish pilasters which were not supporting the roof structure, but the others, would be made out of that material. Mr. McMillen responded to the earlier LEED discussion saying he was involved in the Vista Dunes project and explained how the LEED portion of the project evolved. General discussion followed on what LEED standards/certification involves including the extra costs, and paperwork, as well as its impact on future residents. 3 192 Planning Commission Minutes February 14, 2012 Commissioner Wilkinson asked about his previous concerns about vibrations and noise from the suspended air conditioning unit in the chimney area. Mr. McMillen said they would be meeting soon with the Mechanical Heating and Plumbing (MHP) team and would look at the existing conditions and then discuss them with the architect: Commissioner Barrows asked if the fins were straight or angular. Mr. McMillen said they were angular, and did have some form to them as opposed to just a straight fin. Commissioner Weber asked if Mr. McMillen learned anything significant from the Vista Dunes Project that could be applied to this project. Mr. McMillen said yes and went on to comment about the venting system, the thermal chimneys, and the hard surfaces used in place of carpeting. Commissioner. Barrows was concerned about the operation of the thermal chimneys since she was aware there were some problems encountered with the ones in the City of Indian Wells project. Mr. McMillen explained the Indian Wells project chimneys had an electric motor operator and the problems encountered had to do with dust collecting in the motor. The Vista Dunes thermal chimneys all had manual cranks with long handles which were cumbersome to utilize. At this project, it would be more like a house attic fan you could turn on and it would mechanically assist the ventilation process through the thermal chimney. All the natural heat that had naturally risen to that high point would be exhausted by the flip of a fan and open up all of the areas to ventilate properly. Commissioner Barrows gave anecdotal evidence of her successful experiences with the thermal chimney concept in her own home. She added there are challenges with the design, but what has been designed for this project sounds like a potentially very favorable solution. 193 -4- Planning Commission Minutes February 14, 2012 Commissioner Wright commented on traffic flow in and out from Hidden River Road on to Washington and how dangerous it had been. He noted since the oleanders had been trimmed, it made a huge difference and in the line of sight. He said the trimming will probably solve the problems we discussed. Chairman Alderson concurred. There being no further questions of staff, or comments from the applicant, Chairman Alderson asked if there was any public comment. There being no public comment, Chairman Alderson closed the public hearing and opened the matter for Commission discussion. Commissioner Weber commented on how well this was designed as well as his concern about pedestrians crossing a six -lane major arterial. He was glad the City addressed each of the issues previously raised by Mr. Bedard. He added he was proud of La Quinta for living up to the responsibility of continuing to provide quality low-income housing in spite of the current economic impediments. Chairman Alderson stated he would like to make sure the shrubbery would continue to be maintained. Staff responded the property owner would maintain the shrubbery. There being no further questions or discussion, it was moved and seconded by Commissioners Barrows/Weber to adopt Resolution 2012-003 recommending approval of Environmental Assessment 2011-613 as conditioned in the staff report. AYES: Commissioners Barrows, Weber, Wright, and Chairman Alderson. NOES; Commissioner Wilkinson. ABSENT: None. ABSTAIN: None. There being no further questions or discussion, it was moved and seconded by Commissioners Barrows/Wright to adopt Resolution 2012-004 recommending approval of Tentative Parcel Map 36421 as conditioned in the staff report. AYES: Commissioners Barrows, Weber, Wright, and Chairman Alderson. NOES: Commissioner Wilkinson. ABSENT: None. ABSTAIN: None. .1 194 -5- Planning Commission Minutes February 14, 2012 There being no further questions or discussion, it was moved and seconded by Commissioners Barrows/Weber to adopt Resolution 2012-005 recommending approval of Conditional Use Permit 2011- 135 as conditioned in the staff report. AYES: Commissioners Barrows, Weber, Wright, and Chairman Alderson. NOES; Commissioner Wilkinson. ABSENT: None. ABSTAIN: None. There being no further questions or discussion, it was moved and seconded by Commissioners Barrows/Weber to adopt Resolution 2012-006 recommending approval of Site Development Permit 201 1- 920 as conditioned in the staff report. AYES: Commissioners Barrows, Weber, Wright, and Chairman Alderson. NOES; Commissioner Wilkinson. ABSENT: None. ABSTAIN: None. VI. BUSINESS ITEM: /_10011Ti - VII. CORRESPONDENCE AND WRITTEN MATERIAL: A. None. VIII. COMMISSIONER ITEMS: A._ Report of the City Council Meeting of February 7, 2012. B. Commissioner Wilkinson is scheduled to report back on the February 21, 2012, City Council meeting. C. Chairman Alderson commented that he was proud to see that there were four Planning Commissioners in attendance at the Council meeting of February 7" D. Commissioner Wright said the La Quinta City Museum would be holding an event on February 17, 2012, from 5:00 p.m. to 7:00 p.m., which would include a discussion on the History of La Quinta led by some historical figures: Judy Vossler, Tom Kennedy and Barbara Irwin. E. Commissioner Barrows invited everyone to -join the Wildflower Nature Hike, on the Bear Creek Nature Trail, February 18, 2012 at 8:00 a.m. a 195 M Planning Commission Minutes February 14, 2012 IX: DIRECTOR ITEMS: A. None. X. ADJOURNMENT: There being no further business, it was moved by Commissioners Wright/Weber to adjourn this regular meeting of the Planning Commission to the next regular meeting to be held on February 28, 2012. This regular meeting was adjourned at 7:48 p.m. on February 14, 2012. Respectfully submitted, lI "I Carolyn Walker, Executive Secretary City of La Quinta, California u ., 196 -7- REPORTS & INFORMATIONAL ITEMS: I COMMUNITY SERVICES COMMISSION MINUTES February 13, 2012 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. by Chairperson Fitzpatrick. Commissioner Blakeley led the Pledge of Allegiance. PRESENT: Commissioners Blakeley, Engel, Fitzpatrick, Lawrence, and Leidner STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf & Parks Manager; and Angela Guereque, Senior Secretary PUBLIC COMMENT — None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Leidner/Blakeley to. confirm the agenda as submitted. Motion carried unanimously. PRESENTATIONS 1. Presentation by Christi Salamone of the La Quinta Arts Foundation (LQAF) There are 230 Artists set for the 2012 Arts Festival with approximately 25-30% of those being new artists. La Quinta Arts Festival has been ranked #2 in the nation by Greg Lawler's Art Fair Source Book. Marking La Quinta Arts Festival's 301h Anniversary and the 50`h Anniversary of the Studio Glass Movement, LQAF has partnered with Art Alliance for Contemporary Glass to be part of more than 160 glass demonstrations, lectures, and exhibitions in venues across the country throughout 2012. There will be an exclusive free lecture by Randy Strong on Friday, March 9, 2012 from 6 — 7pm at the Embassy Suites Hotel. is 191 Community Services Commission Minutes February 13, 2012 2 APPROVAL OF MINUTES 1. Approval of January 9, 2012 Minutes Motion - It was moved by Commissioners Engel/Blakeley to approve the minutes as submitted. Motion carried unanimously. CONSENT CALENDAR - None. BUSINESS SESSION 1. Consideration to Two Commissioners to Assist the Civic Center Art Purchase Committee Director Hylton presented the staff report. Motion - It was moved by Commissioners Blakeley/Engel to appoint Commissioners Lawrence/Leidner to assist the Civic Center Art Purchase Committee to select Civic Center Art during the La Quinta Arts Festival. Motion carried unanimously. 2. Consideration of Participation for the Annual Egg Hunt and Community Picnic Director Hylton presented the staff report. Motion - It was moved by Commissioners Leidner/Blakeley to assign Commissioners Fitzpatrick, Lawrence, and Leidner to participate in the Annual Egg Hunt and Commissioners Blakeley, Engel, Fitzpatrick, and Leidner to participate in the Community Picnic. Motion carried unanimously. STUDY SESSION - None. DEPARTMENT REPORTS 1. Department Report for December 2011 2. Department Report for January 2012 COMMISSIONER ITEMS 1. Report from Commissioners Regarding Meetings Attended. 2. Calendar of Monthly Events PUBLIC HEARING - None. -N. 198 Community Services Commission Minutes February 13, 2012 -3- OPEN DISCUSSION Commissioner Leidner stated that he spoke with the Davis family to help them set up an exhibit at the Tour de Palm Springs for fundraising. ADJOURNMENT It was moved by Commissioners Leidner/Lawrence to adjourn the Community Services Commission meeting at 6:15 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on March 12, 2012 commencing at 5:30 p.m. in the City of La Quinta Study Session Room, 78-495 Calle Tampico, La Quinta, CA 92253. mitt by: Ange a Guerequ Community Services tSenliorecretary 0 - 199 Department Report: (A TO: The Honorable Mayor and Members of the City Council FROM: Mark Weiss, Interim City Manager /11x DATE: March 20, 2011 SUBJECT: Department Report - Response to Public Comment The following public comment was made at the March 6, 2012 City Council meeting: 1. Patrick Swarthout, Government Affairs Officerer, Imperial Irrigation District (IIDI, presented a certificate of appreciation to Council Member Franklin on behalf of the IID Board of Directors and the Energy Consumers' Advisory Committee for her spirit and dedication which was very greatly appreciated. u 'i 200 Department Report: 16 MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Mark Weiss, Interim City Manager 14 DATE: March 20, 2012 SUBJECT: Quarterly Marketing Report Per the City's contract with FG Creative, Inc., the third Quarterly Marketing Report for Fiscal Year 2011 /2012 is attached. a 201 MARKETING PLAN Third Quarter Report of Fiscal Year 2011-2012 Implemented by FG Creative, Inc. Cooperative Program for City Businesses: FG Creative works with partner businesses to identify co-op opportunities in print, radio, and other mediums. The Airport Display continues in the Baggage Claim area at the Palm Springs Airport with the City, Embassy Suites, Las Casuelas Quinta, and SilverRock Resort. For the third quarter, a new co-op program was developed with the City, Okura, Las Casuelas Quinta, and Lavender Bistro for the BNP Paribas Tennis Pairings Sheet that run every day in the Desert Sun and is distributed at the tournament. (Attachment l) PlaylnLaQuinto.com Website: The newly redesigned tourism website launched in 2011, and FG Creative continues to perform monthly updates including new home page "ads" reflecting key upcoming events in La Quinta, updated directory listings and calendar events. The site recently won a Gold ADDY award at the Desert AdFed ADDYS, the top award in that category. Whone Application: This interactive application launched in early 2011, and is updated quarterly with events, and the shopping/dining directories are updated monthly in coordination with the website updates. The App recently won a Silver Davey Award for excellence in international marketing, and a Bronze ADDY award for online marketing strategies. 202 Public Relations: FG Creative coordinates monthly publicity efforts that include writing, editing, and distribution of press releases and follow-up to secure coverage of various City activities. Some of the topics covered this quarter include (Attachment 2 - PR samples): • CERT Training Course • Hazardous Waste Collection • 'January/February/March 2012 Events • Radio interviews promoting La Quinta Museum at 'First Friday' Events are also entered onto web calendars including Desert Sun, KPSP and the Palm Desert Patch. Mayor's Luncheon 'State of the City' Presentation: FG Creative designed and animated a PowerPoint slide show focusing on the 3011, anniversary, tying in historical facts, quotes by Council Members, 'In Memoriam' slides for Tom Genovese and Stan Sniff, and recognizing 30'h Anniversary Partners - La Quinta Arts Foundation and the La Quinta Historical Society. Facebook "Fan Page": New Facebook graphics have been created, and the page has been transferred over to the Facebook 'Timeline' format. The Facebook Fan page has grown to over 5,700 fans using a "pay -per -like" advertising program. A typical month has resulted in activity such as over 270,000 impressions daily interaction with fans. Posts are made throughout each week and continually generate interaction and positive feedback. In addition, FG Creative has assisted the Adams Street Bridge in managing that Facebook Fan Page, with graphic and posting support. The new efforts have resulted in an increase in fans from 45 to 105, and more interaction and impressions. (Attachment 3) Pay -Per -Click Internet Advertising: This continuing, effective advertising program works with the major search engines such as Google, Bing and others, to place the City of La Quinta at the top of any searches using the keywords that have 4 203 been selected. Once a prospective visitor clicks on the City's Pay -Per -Click ad, it takes them straight to the tourism website (www.PlaylnLoQuinta.com). There are two programs running during this Fiscal Year: • Local: This campaign focuses on the Coachella Valley as the geographic region, using keywords for dining, shopping and activities/events. • Regional: This campaign focuses on the California drive markets and nearby Southwest region using keywords for local vacations, activities, events and golf. Spring 2012 Newsletter: The spring edition of the City's newsletter is currently in production and will be distributed in time to give a big push for the City's 301h Anniversary Picnic and will also target topics like the Redevelopment Agency elimination and new Successor Agency, the City's budget, the General Plan Update, Emergency Preparedness, Capital Improvements and Chamber's Carnaval of Lights Parade/4th of July celebration. Live Radio Remotes: FG Creative secured live radio remotes, which were negotiated as added value benefits to the local advertising campaign, at key La Quinta events including the Humana Health Fair, First Friday at La Quinta Museum, and the La Quinta Auto Dealers (as part of their holiday shopping events). 30th Anniversary Radio Campaign: New radio spots were produced in January, focusing on the 30th Anniversary - all that La Quinta was and all that it is today. Two core spots rotate and are updated with new tags each month, and sometimes multiple times per month, depending on featured La Quinta events. The spots run on Mix 100.5 (Contemporary Pop); KPLM-Country, Eagle 106.9 (Classic Rock), KNWEZ-AM & FM (News Talk); and EZ-103 (Contemporary Rock & Pop). 204 Local Print Campaign: The local campaign is designed to promote key La Quinta events as well as the shop/dine La Quinta message. (Attachment 4 - sample ads) • Newspaper: Ads run monthly prior to events in both the main Desert Sun and weekly in the East Valley Sun. • Magazine: A "Shop/Dine La Quinta" ad is running on the monthly Valley maps that are provided to all Concierge and Info desks throughout the Valley (produced by TravelHost). • Event Programs: Full page ads for the City ran in the La Quinta Arts Festival program, the HITS Horseshow program as well as the BNP Paribas Open program - directing attendees to all the great shopping and dining 'just minutes away' as well as the La Quinta Museum and Farmers Market. Regional Print Campaign: The City is reaching the drive-in marketing through key travel publications such as Alaska Airlines and Coast Magazine as part of special sections/opportunities focusing on the Palm Springs Area. (Attachment 4 -sample ads) Local Radio PSAs: As part of the City's 2012 Alternative Advertising Strategy for CVAG's Used Oil Grant, FG Creative helped get PSAs placed with radio stations 'The Oasis' and KPLM. Local & Regional Television Campaign: Two exciting new 30-second television spots were produced this quarter, featuring outdoor and healthy amenities as well as promoting shopping and dining in La Quinta. They also incorporate branding graphics and the City's 301h Anniversary logo. The spots ran locally as well as regionally through the Time Warner Super Zone Feb. 1 through April 30 - which includes all Time Warner subscribers in L.A., Orange County, Inland Empire and San Diego. The new TV spots were awarded Silver Awards at the Desert AdFed ADDY's. " 205 Chamber's Carnaval of Lights/4th of July Celebration: City staff has been working with the La Quinta Chamber of Commerce and its various partners on the 4th of July festivities taking place at La Quinta Community Park, including: a light parade, chili cook -off, food vendors, beer garden, fireworks display (at La Quinta Resort), and free swimming at Fritz Burns Pool. The City will be promoting the- festivities via its existing marketing efforts such as radio, local print, City newsletter, Facebook, tourism website, City app, the Gem, e-blasts, etc. 206 t I I r1%.111V1L1V 11 sTdiaa M707 A^.. e. R, (4 ity t 'A ni-ro'�! } tL w ySi knst' Ix .o Xr �'1+.• —t�r; Wher,'e�gt Ue ium*g VJlierirhe Match` sDone?� w Ki P visit PlaylnLoQuintaxon, City of Lo Quinto I Yeur Ja�r�e Oasts b Mr Dsra [glom Or Fdm dkpmw atl CelAamio �' umm 04m 4pbplp Grill B SmM1i IM •tiwmk•w.l+n �xr+.KwwANnwFawn •bwin.imetl WFl.MHI h�'m <LmpaatlM - ImM1/ m 11Mn MCVN, n M wbmr aniMmuwmw..w :,,< psolsksno Y ® visit rlapnLpauinpnipm lam; Okura lavender tri.. The Best Kept Secret t In to C', '°�� LmrxI�.I4rovMs biwmpwfinw utl xefacd.aF XY FmAul nprtli�nw Gi bwlilul Q M1w-intlp GO AarlTrgmS: ]Opn nipM1ll/ b'atl u.iAGl lwnn Wb WYmviFR O• (710 lbdw bW GaS3I n{01564939] wwwbwuk4bo mn ' .:1 v H� �.1C• �I FRU giviae nuybluauinpnsem Lavender Bistro i rq7+ az �> cas"�C ,,,p� ✓'�'� +^tr'�b �"i�i"s���� v'b` a"� ��y . I a � �, ''] s lr fi.oarn e`ii.` �.>.iyl''�.*C}ri •6t .e ak,�* n spa �, .aye 1'iw rfz b root � a Al lAl lllvll.l`11 A. �. r TWOWL CITY OF IA QUINTA • 7&495 CALLS TAMPICO, LA QUINTA, CA (760) 777-7035 • Www.1A-0_UINTA.ORG Media Contact: Max Danielson Director of Publicity / FG Creative (760) 773-1707 or max(a)fgcreative.com FOR IMMEDIATE RELEASE March 12, 2012 THE CITY OF LA QUINTA / FEMA OFFER COMMUNITY EMERGENCY RESPONSE TEAM (CERT) TRAINING COURSE Graduates Can Join City's Official Community Emergency Response Team LA QUINTA, CA - Fortune favors those who are prepared, and the City of La Quinta is offering a 20-hour CERT (Community Emergency Response Team) training course from the Federal Emergency Management Agency (FEMA). After completion, participants are eligible to become part of the official Community Emergency Response Team as a volunteer for the City. The 20 hours of classes will take place over 3 sessions; on Thursday, March 22nd from 6:00 - 10:00pm and on Saturday and Sunday, March 24th & 25th from 8:00am - 5:00pm at the La Quinta City Hall in the EOC (Emergency Operations Center), 78-495 Calle Tampico. Those interested must be of at least 18 years old, and live or work in the City of La Quinta. The cost of the class is $30 and registration can be done in person at the Building and Safety counter at City Hall (Monday - Thursday, 7:30am-5:30pm & Friday, 8:00am-5:00pm) or by contacting Paul Hess, Emergency Services Coordinator at 760/777-7061 or e-mailing him at phessala-guinta. org. The class is limited to 30 students. All training sessions must be completed to graduate. There are no make-up sessions and course payment is non-refundable. Additional information can be found on the City Calendar webpage at www.la-guinta.or f Join us for a fun trip through the Temecula Valley! Our luxury bus will make it's first stop at Hometown Buffet for lunch. Then it will stop at three Temecula wineries for one hour each. At each location you are free to enjoy your time anyway you want. Moderate Walking is involved on this trip. Registration is Friday March 4. Price includes transportation and buffet lunch. Wine tasting and additional entertainment extra. Register online at www.la-quinta.org/register Disc Golf Tournaments - St. Patricks Day Tournament Saturday March 17 10 am La Quinta Civic Center Campus $5 per player Grab your flying discs and join us for some high flying action at picturesque locations throughout La Quinta. The City of La Quinta and Helix Disc Golf have partnered together to bring you exciting disc golf tournaments. All ages and experience are welcome - there will be a division for everybody. Walking Equals Long Life (W.E.L.L.) Sunday, March 18 (3rd Sunday) 8am La Quinta Civic Center Campus FREE The City of La Quinta and W.E.L.L. invite you to walk in a group setting at the beautiful Civic Center Campus. The group is open to everyone so come out and enjoy exercising and socializing while improving their health. The City's mission is to encourage everyone, regardless of fitness level, to get out, exercise and have fun. For more information call (760) 777-7090. The Whodunnit? Mystery Book Club Wednesday March 21 10:30am La Quinta Library FREE Mystery lovers gather to discuss a month's titles. Books are available in advance at the library Reference Desk. For more information call (760) 564-4767. La Quinta Historical Society Program Friday March 23 5-7 pm La Quinta Museum FREE a 209 The La Quinta Museum works closely with the La Quinta Historical Society to provide diverse and engaging programs related to local history and current exhibits. For more information call (760) 777-7170. Desert Youth Olympics March 24 8am Colonel Mitchell Paige Middle School $10 Children 5 -8 will have the opportunity to compete in the 20 yard dash, long jumb hammer throw and more. Participants will receive ribbons, and medals will be given for first, second and third place. Music, food and vendor booths will also be on site. 18th Annual Soap Box Derby of the Desert Saturday March 24 9am Avenida Bermudas FREE This event promises thrilling competition for Riverside County Youths 7-17. Race through the streets in your own soap box car, powered totally by gravity. For more information call 760-347-3484 Art Under the Umbrellas Saturday, March 24 10am-4pm Old Town La Quinta FREE Presenting a diverse collection of over 70 artists exhibiting their original creations along Old Town La Quinta's picturesque Main Street - lined with restaurants, boutiques, cafes and shops - in the historic Village of La Quinta. For more information call (760) 564-1244. Trails Day I Tails on Trails Saturday March 31 10 am La Quinta Cove Oasis FREE Top of the cove corner of Madero and Tecate Join us for a fun filled morning for your family and your dogs. Activities will include guided destination hikes, short hikes, dog contests with prizes. Information booths - For more information call 760-777-7090 " 21.0 L 1 1 1 I 1 .iv.—. I a, Department Report: ' Ci °F [wQ,a«rw MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Debbie Powell, Economic Development/Housing Manager DATE: March 20, 2012 SUBJECT: Oversight Board Meeting Update Report The Oversight Board of Successor Agency to La Quinta Redevelopment Agency held its first meeting on March 7, 2012. All Oversight Board members attended the meeting. The Oversight Board includes the following appointees: •City of La Quinta: Council Member Lee Osborne and Susan Maysels, Interim City Clerk •Riverside County: John Pena, Community Member and Heidi Marshall, Riverside County Economic Development Agency Assistant Director •CVWD (Largest Taxing Agency): Peter Nelson, CVWD Board President •County Office of Education: Cindy McDaniel, DSUSD Assistant Superintendent of Business Services •State Community College Chancellor's Office: Wade Ellis, College of the Desert Fiscal Services Director As noted in the Action Minutes (Attachment 1), the Oversight Board was introduced to Successor Agency staff/consultants and one another; and the members were sworn in. The Board covered routine items including selection of a Chairperson (John Pena) and Vice Chairperson (Lee Osborne); adoption of By -Laws and Rules of Procedure; and establishment of a regular day, time, and location of regular meetings (Wednesdays after City Council meetings, 2:00 p.m. in the La Quinta Council Chambers). Staff presented reports regarding the Oversight's Board purpose per ABx1 26, and an overview of the former La Quinta Redevelopment Agency. Staff also introduced the Board to projects and items to be considered at its next meeting. 213 Overall, staff believes the meeting went well. All Board Members were engaged and asked numerous questions. The Board Members seem to have a good understanding of the Oversight Board's purpose and appear to be eager to learn more details. Staff did request the next regular meeting scheduled for March 21, 2012 be cancelled to provide staff adequate time to prepare more complex reports for the Oversight Board's April 4, 2012 agenda. Per ABx1 26, the actions taken by the Oversight Board must be posted to the Successor Agency's website the day after the Oversight Board meeting. The Department of Finance ("DOF") has three days to call up and question any Oversight Board action. The Action Minutes were posted to La Quinta's Oversight Board web page on March 8, 2012. The DOF was informed of the posting, and as of this writing, the DOF has not contacted staff with questions regarding the Action Minutes. Attachment: 1 . Oversight Board Action Minutes of March 7, 2012 a - 214 ATTACHMENT OVERSIGHT BOARD OF SUCCESSOR AGENCY TO LA QUINTA REDEVELOPMENT AGENCY ACTION MINUTES Special Meeting WEDNESDAY, MARCH 7, 2012 at 4:00 P.M. ROLL CALL - All Board Members present. Wade Ellis, Director of Fiscal Services, Desert College District; Appointed by Chancellor of California Community College Heidi Marshall, Asst. Director, Economic Development Agency for County of Riverside; Appointed by Supervisor John Benoit Susan Maysels, City of La Quinta Employee; Appointed by Mayor of La Quinta Cindy McDaniel, Asst. Superintendent, Business, Services, Desert Sands Unified School District; Appointed by Riverside County Office of Education Peter Nelson, President of Coachella Valley Water District; Appointed by Coachella Valley Water District Board Lee Osborne, City of La Quinta Council Member; Appointed by Mayor of La Quinta John Pena, Resident of City of La Quinta, Appointed by Supervisor John Benoit PUBLIC COMMENT - None. CONFIRMATION OF AGENDA - Confirmed. PRESENTATIONS 1. Introduction of Board Members 2. Swearing in of Board Members BUSINESS ITEMS 1. Election of Chair and Vice -Chair The Board elected John Pena as Chairperson by 5 votes; Motion Osborne/Maysels; Passed 7-0 215 The Board elected Lee Osborne as Vice -Chairperson by 6 votes; Motion Nelson/Ellis; Passed 7-0 2. Designation of Contact Person for Department of Finance Inquiries Motion to appoint interim executive director as Contact Person Motion Maysels/Marshall; Passed 7-0 3. Consideration of a Resolution Establishing the Date, Time and Location for Meeting of the Oversight Board of Successor Agency to La Quinta Redevelopment Agency The Board adopted a Resolution to meet on the Wednesday after the first and third Tuesday of the month at 2:00 p.m. beginning Wednesday, March 21, 2012. However, staff recommended canceling the March 21, 2012 meeting due to the need to prepare for complex issues on the next agenda. Therefore, the next Board meeting will be Wednesday, April 4.2012. Motion Nelson/Pena; Passed 7-0 4. Consideration of a Resolution Adopting Bylaws and a Resolution Adopting Rules of Procedure of the Oversight Board of Successor Agency to La Quinta Redevelopment Agency Board Member Maysels requested an amendment to the Rules of Procedures relating to Section 9 (should be Section 10), page 9 reference to "minute order" be deleted. This practice is now obsolete. Motion Osborne/Maysels to approve as amended; Passed 7-0 INFORMATIONAL ITEMS 1. Purpose of Oversight Board Staff presented staff report 2. Overview of Former La Quinta Redevelopment Agency Frank Spevacek, RSG, Inc. presented staff report CHAIR AND BOARD MEMBERS' ITEMS - None. ADJOURNMENT - 4:48 p.m. 1.N. 216 OVERSIGHT BOARD ACTION AGENDA 2 MARCH 7, 2012 MARCH 20 MARCH 24 APRIL 3 APRIL 4 APRIL 13-15 APRIL 17 APRIL 18 APRIL 20-22 APRIL 27-29 APRIL 28 MAY 1 MAY 2 MAY 5 MAY 15 MAY 16 MAY 28 DEPARTMENT REPORT: 3 OL, CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING 18TH ANNUAL SOAP BOX DERBY CITY COUNCIL MEETING OVERSIGHT BOARD MEETING COACHELLA MUSIC FESTIVAL CITY COUNCIL MEETING OVERSIGHT BOARD MEETING COACHELLA MUSIC FESTIVAL STAGECOACH COUNTRY MUSIC FESTIVAL CITY'S 30TH ANNIVERSARY & COMMUNITY PICNIC CITY COUNCIL MEETING OVERSIGHT BOARD MEETING DOCUMENT SHRED DAY EVENT CITY COUNCIL MEETING OVERSIGHT BOARD MEETING MEMORIAL DAY - CITY HALL CLOSED 217 March 2012 Monthly Planner Sunday Monday Friday 1 2 3 February April S M T W T F S '- S M T W T F S 1 2 3 4 1 2 3 4 5 6 7 5 6 7 8 9 10 11 8 9 10 11 12 13 14 12 13 14 15 16 17 18 15 16 17 IS 19 20 21 19 20 21 22 23 24 25 22 23 24 25 26 27 28 26 27 28 29 29 30 4 5 6 7 8 9 10 10:00 AM Tran3p. 3:00 PM City Cound Medn9 2:00 PM OVER- 9:3o AM Animal Campus - Franken Henderson S:00 PM SIGHT BOARD MEETING 1100 AM CVCC-EVANS 12:00 PM Enargyl C rraanklin� 10:00AM-ALRC Environ:EVANS LA QUINTA ARTS FESTIVAL 11 12 13 14 15 16 17 10:00 AM Pub. Sfty- 7:00 PM Planning 4:00 PM Investment 3:00 PM Historic Preser- e:00 AM CVA-Evans 9:00 AM -2:00 PM dd HazaMus Henderson Commission Advisory Board vation Commission House iepoaal Evert 3:00 PM Mm3. Consversancy-Franklin 5:30 PM Community Smokes Commleelon 6.00 PM League - Henderson LA UINTA ... 18 19 20 21 22 23 24 3:00 PM City Council Meeeng 10:00 AM Homelessness CmM-0SBORNE 9:00 AM LAFC0- 9:00 AM 18th _ Handernm ANNUAL SOAPBOX DERBY 25 26 27 28 29 30 31 4:30 PM Exec Conn.. 7:00 PM Planning 12:00 PM Sunline-Adolph Adolph Commission Printed by Calendar Creator Plus on 3/20/2012 10.: 218. April 2012 Monthly Planner MondaySunday ..Friday 1 2 3 4 5 6 7 10:00 AM Transp- 3:00 PM city 00' i Meeting 2:00 PM Over- 12:00 PM Mayors Luncn Henderson sight Board , 6:00 PM no Energy Meeting g 10:00 AM -ALRC 8 9 10 11 12 13 14 10:00 AM Pub. Stty- 7:00 PM Planning 4:06 PM Investment 11:00 AM CVCC-EVANS 12:00 PM Energyl Henderson Convmssion Advisory Board Envbon: EVANS 5:30 PM Community Senoras Commission 6:00 PM LeapOe­ Henderson COACHELLA MUSIC FESTIVAL 15 16 17 18 19 20 21 3:00 PM Cay ownco Meeting 10:00 AM Homelessness C WOSBORNE 3:00 PM Historic From. aoo AM CVA4:vans 2:00 PM Over- vetion Canpnisaion sight Board Meeting COACHELL... COACHELLA MUSIC FESTIVAL 22 23 24 25 26 27 28 7:00 PM Planning 12:00 PM Sunline­Adolph 9:00 AM LAFCO- 10:00 AM City's Comrission Henderson 30th Anniver- sary & Commu- nity Picnic COACHELL... STAGECOACH COUNTRY MU... 29 30 4:30 PM Exec Corte: Adolph March May S M T W T F S : S M T W T F S 1 2 3 1 2 3 4 5 4 5 6 7 8 910 6 7 8 9 10 11 12 11 12 13 14 15 16 17 13 14 15 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 25 26 27 28 29 30 31 27 28 29 30 31 STAGECOA... Printed by Calendar Creator Plus on 3/20/2012 " ' 219 May 2012 Monthly Planner MondaySunday 1 2 3 4 5 April 3:00 PM Car CouncI Meeting 2:00 PM Over- 7.00 AM -11:00 AM DOCUMENTSHRED S M T W T F S sight Board DAY 1 2 3 4 5 6 7 Meeting 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 6 7 8 9 10 11 12 10:00 AM Transp- 7:00 PM Planning 4.00 PM Investment 9:30 AM Animal Campus - Frardain Henderson Comrdssion Advisory Board 11:00 AM CVCC-EVANS 6:00 PM 9D Energy CmWiFranklin 12:00 PM Enei Emiron: EVANS 13 14 15 16 17 18 19 10:00 AM Pub. Sfty- 3:00 PM Car Counrll Meeting 10:00 AM HCrnalassneea Cn to OSBORNE 3:00 PM Historic Prosef- 9:00 AM CVA-Evans Henderson 2:00 PM Over- y8110n Commission 3:00 PM Mtns. Consversancy.FrankBn sight Board 5:30 PM Community Meeting Services Commisslon 6:00 PM League - Henderson 20 21 22 23 24 25 26 7:00 PM Planning 12:00 PM Sun iao-Adolph 0:00 AM LAFCO- Commission Henderson 27 28 29 30 31 4.30 PM Exec Cote: Jane Adolph S M T W T F S 1 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 - 17 18 19 20 21 22 23 Memorial Day 24 25 26 27 28 29 30 (CITY HALL CLOSED) Printed by Calendar Creator Plus on 3/20/2012 .M 220 DEPARTMENT REPORT: C&(f ot 44 a" TO: The Honorable Mayor and Members of th City Council FROM: Greg Butler, Building & Safety Director DATE: March 20, 2012 RE: Department Report - February 2012 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of February. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $4,691,380 which includes the issuance of 94 building permits in February; • Animal Control handled 372 cases in February; • Code Compliance initiated 260 cases in February; • Garage sale permits generated $1050 revenue in February. 4 221 rl W4 O N N O N C ?t0 O 0O Nin(�•�I vid' N n N O 10(Iff�N�n q M m V 0 IAlM M n O 'a+ �01 C41A 0 O m N M gj00 V O N . a Ln I In n OD ( n % N rt n N O {0 d In O Ng M O W A N j0 m > o M M O O 00 M O N rl f+l n rl T4 O 10 n M 0 O m 0 n I m m M N Ln qT' 00 In, v O00 i-�o;n ( MGM {p O rl M 00 NiOltOln ���M ri N A i V4 ' of � WIN M 0 ri rlIrl A AiA(A M •- D H in i rl 07wIQ�YfIN rlirl M N MO�Mirl� 4 rl'MI O. 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N Ill 1I1 N a a H N r o n m m o a M a N a J l a i N M N H N N m N H v M r Mm m r i H M M.O. l mLL I H a tll N Ul ISi m0 00 I F I oeHHNmul lnroor H oHIONHH M a' I H I ry H H N 1l1 N m H H W F H Faa a H a q a mw�uz �woaw��a� a wogl w mj a. H O pQ H W 4 a z F oo q .7 a H r w a m H zz Haa w W W Hw m u.TQ W Oa o tx. Ada z wWWh [Hy[z-n� 0 w[HFt�'a W � Z 1 U1 E W a Ha a a aEEs �CA m Oaa H h W Eao.] ; a W mzaH. F ZMO2 mu.oc� a Z °W HHuzaa wz wllla Hww �co o h,\jj== �i�ggoagagg W H Q a W W a a 4 o w s H o F a W o �caj �aggqwaaaaaaqWmmmh H r I a xo u� aoz H l a v a w H as ahH U �a dmraAwiadzaaammm°maiF 228 r- O a m N r d V C 20 .Q E O U m -a O U N O N y ap w o v M y M A CD A A N u1 N O OD m O M LD IOff N N 0 M M H l0 } N O O O O O O O O O O O O O O O O O O O O O z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a coo 0 0 0 0 0 0 0 U o 0 0 0 0 0 0 0 co 000 000000 0 Q C o 0 0 0 0 0 0 0 o O coo O o o 0 0 0 0 Qo 0 0 0 0 0 0 0 0 0 0 0 o O o 0 o 0 0 0 `c o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o 0 0 O r co N O N LL O C m 00 � M(D �O OO A i0 A N N N N A z U U a 0 wa a H ~ ~ z y 2 C « 5 z FN- N- WgQmQ w +c_ >vUNo Z f.aj IQKOLH dm ; z W a W LLIQ p wwamZv w zm u H a; O aE a HUwd D a 6 UJ Uti �o °1yl � Ntf N � G y ( WW Ci O E ' a wNEUUZ a .9 o or OU o F- O A Z oWca0 tnv U W IU =Q00Q O=d W it 224 L O aD M O (O M N n N O O O M O V1 O N�- M N M CM 0 N 0 H l0 } 000 O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0000000 N O 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O Z O 0 0 0 O O O O O O O O O O 00000 0 0 0 O 0 0 0 0 0 0 O O a m o 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q 000 000 Colo. o000 000000000 0000000 000-0oo 00o 0 0 o 0 000000000 o000000 m Qo 0 0 0 0 o C o o O O O O O o o o o o o o 0 0 0 0 0 0 0 0 @ o 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 o o 0 0 0 o 0 0 0 0 0 0 N O A M W r M N o a d M E M S a aD O <O V O O t0 ; h N 0 0 0 O V OD M i0 W I� W C M c l6 � a ^ 40 0ai c N O O O O E W c y c C C Y c Gf J N N = N 9 y u K O m Q o �'a aQ �Em �3 c ? A dim Y ~ ~ E ~ ~ E= r Q v rn a y `m r d 0 A T U c D y. a N._ y O m F O Q cQ u Z E d � Fc a d c c <= d m c c ° o� 5 p m 0 �n > c a0 3 a6 a0i <00 3<~ W m. U.�y hyE�d p J WQ00 A Q00 a7 Q0 `.9 9 �Ei-D .9 o amo 'c p� < 0 r S H h c 2 0 0=� F g p OZQJOF u� 90 V V mQU>N JOO O Q Z H q 225 DEPARTMENT REPORT: o� la coo NON W �44 f' S CF`y OF TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: March 20, 2012 SUBJECT: Community Services Department Report for February 2012 Upcoming events of the Community Services Department for April 2012: Computers *Use a Digital Camera *Basic Internet and Email *Basic Microsoft Word 2010 Adobe Photoshop Elements, Senior Center Beginning Computers, Senior Center Mastering MS Word, Senior Center Dance *Swing/Latin Fusion *Intermediate Tap Circle Dance, La Quinta High School Dance, Play & Pretend (2.5-5 yrs.), La Quinta High School Beginning Ballet (5-10 yrs.), La Quinta High School Ballet/Tap (4-6 & 7-10 yrs.), La Quinta High School Exercise & Fitness *Morning Workout *Mat Pilates *Yoga for Health *Chair Yoga W.E.L.L. Morning Walks, Civic Center Campus Adult Walks, Fred Wolff Bear Creek Nature Preserve Meditation, Library Yoga AM, Library Yoga PM, Library Jazzercise, Senior Center Zumba, Senior Center Free Programs *Quitters *Woodcarvers Leisure Enrichment Italian for Everyone, Senior Center Expressive Landscape in Acrylic, Senior Center Color and Collage Workshop, Senior. Center 226 Martial Arts Karate/ Taekwondo, Senior Center Music Beginning Guitar, Senior Center Rock Solo Guitar, Senior Center Special Events *Volunteer Recognition Luncheon *Talent Showcase Youth Egg Hunt, La Quinta Park 30' Anniversary & Community Picnic, Fritz Burns Park Special Interest *Color Collage Writing *AARP Safe Driver *Expressive Landscapes in Acrylic *Hooked on Loops Sports Open Gym Basketball & Volleyball *Senior Center class or activity " 227 Community Services Department Attendance Report for February 2012 Summary Sheet Variance Sessions Per Month Program 2012 2011 2012 2011 Leisure Classes 167 122 45 65 72 Special Events 60 0 60 1 0 Sports 658 304 354 28 23 Senior Center 1388 1587 -199 111 120 Total 2,273 2,013 260 205 215 Senior Services Senior Center 352 337 15 17 11 Total 352 337 15 17 11 Sports User Groups La Quints Park AYSO 5001 600 -100 25 16 LQ Youth & Sports 150 150 0 21 16 Desert Boot Camp 50 50 0 11 10 LQ Rugby Club 30 0 30 15 0 Sports Complex LQ Youth & Sports 850 800 50 25 19 Colonel Mitchell Paige C.V. Revolution 20 0 20 81 0 LQ Rugby Club 30 0 30 2 0 LQ Futbol - Natives 20 0 20 5 0 Y Football (League Practices) 30 0 30 17 0 Facility/Park Rentals Senior Center (Private Party) 200 200 0 1 2 (Sunday Church) •1 300 600 -300 4 8 Museum Meeting Room/Courtyard 150 120 30 1 2 Library Classroom 360 480 -120 6 8 Civic Center Campus (Private Party) 01 50 -50 01 1 Park Rentals La Quints Park 300 100 200 5 2 Fritz Burns Park 0 50 -50 0 1 Total 2,990 3,200 -210 146 85 Total Programs 1 5,615 5,5501 651 368 311 Volunteer Hours Senior Center 1 2771 353 -76 Total Volunteer Hours 1 277 353 -76 •1 Two church groups met at Senior Center in 2011; only one church group this year. 228 Community. Services Department Program Report for February 2012 2012 2011 2012 2n11 Participants Participants Variance Meetings Meetin s Leisure Classes Microsoft Excel 11 7 4 3 4 Italian For Everyone 4 0 4 3 0 Zumba 25 23 2 8 8 Yoga - Morning 5 6 -1 4 4 Yoga - Evening 9 10 -1 4 4 Ballet/Tap 4-6 4 17 -13 4 4 Guitar - Beg. 5 7 -2 4 1 Guitar - Rock Solo 3 4 -1 4 1 Karate/Taekwondo 4- 8 (Beg.) 16 0 16 8 0 Karate/Taekwondo 4- 8 (Inter.) 42 0 42 8 0 Karate/Taekwondo 9 & up 31 0 31 8 0 Jazzercise 12 13 1 7 9 Totals 167 87 801 651 35 2012 2011 2012 2011 Participants Participants Variance Meetings Meetings Special Events Athletic Honors 60 0 60 1 0 Totals 60 0 60 1 0 2012 2011 2012 2011 Participants Participants Variance Meetings Meetings Sports Open Gym Basketball 277 173 104 12 16 Open Gym Volleyball 161 58 103 4 4 W.E.L.L. Walking Club 10 18 -8 1 1 Nature Walk 43 55 -12 2 2 Disc Golf Tourney @ Cove Oasis 45 0 45 1 0 Y Flag Football (League Games) 110 01 110 4 0 Y Football Rookies 121 01 121 4 0 Totals 6581 3041 3541 28 23 Community Services Totals 1 8851 3911 4941 94 58 229 Community Services Department Monthly Revenue Report for February 2012 Monthly Revenue - Facility Rentals 2012 2011 Variance Library $ $ 150.00 $ (150.00) Museum $ - $ 300.00 $ (300.00) Senior Center •1 $ 1,162.50 $ 2,362.50 $ (1,200.00) Parks $ 270.00 $ 460.00 $ (190.00) Sports Fields $ 1,370.00 $ 2,060.00 $ (690.00) Monthly Facility Revenue $ 2,802.50 $ 5,332.50 $ (2,530.00) Monthly Revenue Senior Center $ 2,063.00 1 $ 6,304.00 S (4,241.00) Community Services $ 8,382.00 $ 3,785.001 $ 4,597.00 La Quinta Resident Cards $ 12,280.00 L$ 9,870.001 $ 2,410.00 Total Revenue $ 22,725.00 1 $ 19,959.00 1 $ 2,766.00 Revenue Year to Date Facility Revenue $ 21,602.00 $ 38,130.50 $ (16,528.50) Senior Center $ 24,318.50 $ 33,624.50 $ (9,306.00) Community Services $ 47,830.50 $ 33,837.00 $ 13,993.50 La Quinta Resident Cards $ 69,060.00 $ 58,295.00 $ 10,765.00 Total Revenue to Date $ 162,811.00 $ 163,887.00 $ (1,076.00) -i Decrease in revenue due to loss of church user group on Sundays. 230 Senior Center Attendance Senior Center Program Report for February 2012 Participation Participation Variance Meetings Meetings 2012 2011 2012 2011 Senior Activities ACBL 2 99ers 215 276 -61 4 4 Bridge, Social/Party 362 374 -12 13 13 Evening Dance 43 55 -12 1 1 LQHS Culinary Arts Dessert Demo 40 0 40 1 0 Monthly Birthday Party 50 481 2 1 1 Monthly Luncheon (Valentine) 101 102 -1 1 1 Movie Time - 78 64 14 4 4 Tennis 102 221 -119 8 8 Putting Action 12 14 -2 5 4 Senior Activity Total 1003 1154 -151 38 36 Senior Leisure Classes Acrylic Landscapes 19 0 19 2 0 Beginning Bridge 11 0 11 2 0 Dance Workshop 3 4 -1 1 1 Digital Camera/ Digital Camera 2 8 0 8 4 0 Exercise 61 60 1 12 11 Golden Tones 48 50 -2 4 4 Hooked on Loops 8 8 0 2 2 Intermediate Internet/Email 9 01 9 4 0 Mah Jongg 47 0 47 4 0 Mat Pilates 27 29 -2 12 11 Quilters 37 36 1 4 4 Swing/Latin Fusion 8 7 1 4 4 Ukulele Players 56 70 -14 6 6 Woodcarvers 33 39 -6 4 4 Yoga for Health/ Chair Yoga 10 20 -10 8 4 Senior Leisure Classes Total- 385 323 62 73 51 TOTAL SENIOR PROGRAMS 1388 1477 -89 111 87 Senior Services AARP Taxes 94 85 9 7 6 Health Screen (Med. Exp. & Help U Hear) 20 0 20 1 0 CAP Warm Center 15 7 8 9 6 FIND 188 182 6 7 4 HICAP/Notary/Legal/Alzheimer's/Geriatric 15 11 4 8 3 FREE presentations/lobby• 20 01 20 2 0 Volunteers 34 -34 n/a n/a TOTAL SENIOR SERVICES 352 319 -4 17 7 SENIOR CENTER TOTAL 1740 1796 -93 128 94 231 Parks Activities Updates For February 2012 Staff met with representatives of the Stewards of the Fred Wolff Nature Preserve and the parks landscape contractor at the Bear Creek Trail. The purpose of the meeting was to discuss the removal of invasive weeds such as fountain grass, tamarisk, and Sahara mustard. Currently, these weeds are mostly unnoticeable and addressing them now will prevent future issues. Volunteers have been removing Sahara mustard from the Cove for the past year. Volunteer efforts and the landscape contractor will continue to remove all three of these weeds. The meeting also identified areas of vegetation that will be thinned for safety and the health of desirable trees. For example, there are areas along the trail where the Mesquite trees are being chocked -out by oleanders. These oleanders will be removed. As a component of the City's Master Plan to develop and protect the Fred Wolff Nature Preserve and the Bear Creek Trail, the City and the United States Postal Service have coordinated efforts to relocate the mailboxes that are located on portions of the park .property located along Avenida Montezuma. City staff will be relocating approximately 30 mailboxes from the park property on the west side of the street to the front of each residence. The residents have been contacted regarding the relocation and staff is working with them for the exact location of each mailbox on their property. The mailbox relocation project should be completed by the end of February. Staff is continuing to work with the local sports associations and the school district to provide the best fields possible for the youth players. This past summer, the fields at La Quinta Park and the Sports Complex were aerated and top dressed to condition and prepare them for the Fall use by the soccer, baseball, and football associations. This year's aeration of the sports fields was provided by the SilverRock Golf Maintenance Department. The golf course staff has better aeration equipment that provides deeper aeration. Staff, the parks landscape maintenance contractor, and Desert Sands Unified School District also worked together to improve the baseball infields at the Sports Complex. At that time, there was turf in the baseball infields along the outside of the first and third base lines. The landscapers and school staff removed the infield turf along with the irrigation. The infields were then leveled with $6,000 of infield material. Each year, the parks budget pays $2,500 for infield material that is installed by the LQSYA before the Fall season begins. During a high wind event last month, some of the, infield material had blown away. Additional infield material was ordered by City staff and LQSYA was going to install the material during Presidents Day weekend. Due to equipment problems, LQSYA canceled the delivery of the material. Staff and LQSYA have decided to have the infield material delivered and installed during Spring Break. 232 The Gems symbolize the Wellness System Fees Ruby Level = $50.00 Self -Directed Program; One Year -Key Use Sapphire Level = $175.00 All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Designed Program by Personal Training Staff; Post -Fitness Assessment Test Diamond Level = $295.00 All Ruby and Sapphire Level Benefits; Three Additional Personal Training Sessions • Members Sold is the # of memberships sold that day. • Walk-ins are people without membership cards that are paying a daily $5 fee. • Daily counts are the # of Members coming into the center that have had their membership cards scanned by us. • The totals at the end of each row is the total of all of the above transactions for the day. '•N.r •.� 233 Department Report: LOU OF TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Direct t�() DATE: March 20, 2012 SUBJECT: Department Report for the Month of February 2012 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of February 2012. 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CL Y a) m 0 O O O ¢ U O w LL o 2 ff 0 fA w () F F> N N F I F 236 m DEPARTMENT REPORT: I MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: March 20, 2012 SUBJECT: Public Works Department Report for February 2012 Attached please find the following: 1. Citizen Service Request Summary; 2. Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks; - Ps4Cu4c4—� othy . Jo as Public Wor Dire r/City Engineer N 231 } C Q F N 2 } W J 2 F < Z N 5W2N gV)wN W Q 0 w CY � rOwm r Ix LL LU U U U m5 �rc aw tll 2 W N H Q 238`': U 111 � U N W o U } U U W j 2 U Z Z Wog LL2LL r� o S o o a a N 77�::, � N N N � N IL N N N N N O C14N O N O N O N LO W W 4 N N N N N a N LL Q O 0 0 0 N 0 O z Lh � Z a LL �ZW . g> -1O Z- ¢ w o IL 0 ED >> a. w p w �� U) W g J Z - W z Of LU U , :i W c7 Q d W Q a LLa o m Y W O J U U ILZ },. F U' Z UU Z w O w a_w NCZ w O O w o a.. 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U co y 'o L U _ m y L F l a 7 L= m m E c L p F— 6 C] a CC 0 7 O F cl E L •� ._ al 3 C ._ .0 E a Z O N F c V al co F m m m m ...� N Z H a- O U p C N al W Y •- F' ~ Wco^ 'd' O W ..a O N d N Lo O 0 M a to m C N a N O to r m al o W c C m C O Ol U N C m 0 of �' L ` L E m> N' C J m r E N i0 m T J C to W o m M C C C m Qm µ! •.. H M 2 .O O 'L m LL E N m 7 al O O7 an d V ?.J' 0 m O O � W fq p a O > a 00 W o C� m9 Q`p 0. oJv V N m 0 �a 241 CC U)> om; oo� o=� oo�m_' C LL NaQ NCJ Nw0 NG _ NCC_ M O M m a OUO 7 N f ' w.•O�CNU�3NO0C '3��L�YY�Ul0 L3�LNL'N� -H•�'dNadO_� 9VUte�'aNaavcNWC�+i+. a,�m'oLaWYDN7�c`Ct9 V'�OOOMMwmN��;N'H.°c'+YON_mUdO3IN:i- MONTHLY SUMMARY OF PUBLIC WORKS TASKS MONTH OF: February 2012 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 4 Men 4 Men 3 Men 1 Man Total 1000 /Inspection 52 110 80 10 252 1001 Pot Hole /Cracks/Repair/Patching 18 14 0 2 34 1002 Pavement Marking/Legends/Striping 0 0 0 0 0 1003 Pavement Marking (RPM) 0 0 0 0 0 1005 Curb Painting 0 0 0 0 0 1006 Traffic Controls 7 0 0 0 7 1007 Concrete C& G/Sidewalk Repair/Const. 0 0 0 0 0 1008 Other Concrete Repairs/Const. 0 0 0 0 0 1009 Street Sign Install (New) 0 2 0 0 2 1010 Street Sign Repair/Maint 70 25 0 6 101 1011 Debris Removal/Right of Way Maint. 34 52 46 6 138 1021 Rondo Channel Outlet/Vault 0 0 0 0 0 1022 Desert Club Outlet/Vault Maint. 0 0 0 0 0 1023 Storm Drain/DW/CB/S Filter/Repair/Maint. 16 26 0 0 42 1024 Gutter/Median Sand Removal 0 9 0 0 9 1025 Street Sweeping (Machine) 0 187 0 0 187 1026 Street Sweeping (Hand) 3 7 0 0 10 1027 Fred Wolff Sidewalk/Bike Path Cleaning 25 0 0 0 25 1028 Dust Control 0 0 0 0 0 1029 Flood Control 0 0 0 0 0 1030 Parks Graffiti 39 44 0 2 85 1031 Parks Inspection & Maint. 0 41 143 0 184 1040 Irrig/ Weeding, Shrubs & Tree Trimming 69 20 149 3 241 1050 Landscape/Irrigation Contract Managemer 0 0 29 12 41 1051 Lighting/Electricai Contract Management 0 0 32 8 40 1060 Vehicle/Equipment Maint./Service 19 27 0 0 46 1070 Vandalism Repairs 1 1 0 0 2 1071 Graffiti Removal 226 75 34 7 342 1072 Maint. Yard Building Maint. 0 1 0 7 8 1073 Seminars/Training 35 9 9 9 62 1074 Special Events 22 0 0 0 22 1080 Meeting 1 38 0 37 76 1081 Office (Phone, paperwork, reports, Misc.) 48 46 22 60 176 SUBTOTAL 6851 7341 5441 169 2132 1090 Over Time 4 2 4 0 10 1091 Jury Duty ( ) 9 16 0 0 25 1092 Sick Leave 27 0 17 0 44 1093 Vacation 8 16 9 18 51 1094 Holiday/ Floating Holiday 53 34 26 8 121 1095 Worker Comp/ Short Term Disability 0 0 0 0 0 1096 Bereavement / Admin Leave 18 0 0 1 19 SUBTOTAL 119 68 56 27 270 TOTAL HOURS 804 802 600 196 2402 TOTAL MILES 4458 4797 2983 210 12448 Fuel T pe Jan. 2012) 1 1 lGallons Cost Gas 5331 3501 883 $3,002.20 CNG (Compressed Natural Gas 502 $256.02 Diesel 30 $120.00 r.1 243 Department Report: ` 11 C] LA' Ui TA PiLICE Served by the Riverside Courrty SheriRs Deparhnerrt Police Department Monthly Report February 2012 Prepared for 244 u La Quinta Police Department SIGNIFICANT ACTIVITY REPORT Captain Raymond Gregory Chief of Police Wednesday. February 1. 2012 7:54 AM — Officers responded to the 50600 block of Calle Paloma regarding a vehicle burglary. The victim's truck was locked and parked in the driveway. The hood was found ajar and the passenger side window was broken. The battery was stolen from the truck. 9:25 AM — Officers responded to the 51500 block of Desert Club Drive regarding an act of vandalism. An unknown suspect used black paint to deface an office window and a mailbox. 5:00 PM -- Officers arrested Wesley Schneider, 59, of San Diego for violation of a domestic violence restraining order. Schneider arrived at his ex -girlfriend's home, located in the 51400 block of Eisenhower Dr., in violation of the restraining order. Schneider was booked into the Indio Jail. 8:20 PM — Patrol officers responded to a single vehicle traffic collision at Washington St. and Calle Tampico. The driver, Charles Jarrot, 23, of La Quinta was arrested for driving under the influence. 9:00 PM — Special Enforcement Team officers conducted a probation search in the 80800 block of Boulder, Indio. Scott Stewart, 40, of Indio was arrested for possession of drug paraphernalia, possession of methamphetamine and violation of probation. Stewart was booked into the Indio Jail. ® Thursday, February 2. 2012 12:45 PM — Traffic Services Team officers conducted a traffic enforcement stop at Calle Tampico and Washington St. Officers arrested Esteman Fuentes, 26, of Indio for driving under the influence and for an outstanding warrant for possession of cocaine. Fuentes was booked at the Indio Jail. 2:45 PM — School Resource Officers arrested a female juvenile, 15, at La Quinta High School for battery on a peace officer. The female student cursed the officer and pushed him multiple times. The juvenile was arrested and booked at Indio Juvenile Hall. Friday, February 3, 2012 5:00 PM — Officers responded to the 79300 block of Hwy I I I in reference to a commercial burglary. Officers arrested Christy Lynn Ajster, 45, of Palm Desert after she was observed by store security personnel as she was walking out with stolen merchandise. Ajster was arrested for commercial burglary and possession of methamphetamine. Ajster was booked into the Indio Jail. Saturday, February 4, 2012 3:56 AM — Patrol Officers conducted a traffic stop at Avenue 52 and Washington St. Officers arrested a male passenger, 17, for possession of brass knuckles. The juvenile was released to his parents and charges will be filed out of custody. 12:13 PM — Officers conducted an occupied vehicle check at Avenida Bermudas and Francis Hack Ln. David Mendoza, 49, of La Quinta was arrested for two outstanding misdemeanor warrants for domestic battery and was taken to the Indio Jail. 40 245 ® 12:45 PM — Officers responded to Avenida Mendoza and Calle Colima regarding a report of a suspicious person. Officers contacted Jared Brand, 28, of La Quinta and observed that he was unable to care for himself. Brand was booked into the Indio Jail for public intoxication. Sunday, February 5, 2012 8:41 AM — Officers responded to the 77800 block of Avenida Montezuma regarding a hit and run collision. Investigation revealed that an unknown type vehicle struck a decorative mailbox and the force of the collision sheared the concrete pillar from its mounting. Monday, February 6, 2012 2:14 PM — Officers responded to LA Quinta Park regarding a report of a robbery. The victim was approached by two adult males. One suspect displayed a weapon and demanded the victim's property. Officers were unable to locate the suspects who had fled the area. There were no injuries. 4:20 PM — Officers were dispatched to the area of Desert Stream Drive and Bridgette Way in response to a report of a robbery. Two adult males approached the victim, displayed a weapon and demanded the victim's property. Both fled the location. There were no injuries. 6:00 PM — Special Enforcement Team officers conducted a pedestrian check at Calle Durango and Eisenhower Drive. Daniel Krastel, 44, of La Quinta was arrested for a felony burglary warrant. He was booked into the Indio Jail. 6:07 PM — Officers responded to the 54700 block of Avenida Vallejo in reference to a theft. The victim reported that an unknown suspect had stolen a real estate sign from the location. ® Tuesday, February 7, 2012 2:47 AM — Officers arrested Jorge Acosta, 30, of Palm Desert and Jaime Aguirre, 24, of Indio for public intoxication. Both suspects were hiding behind businesses on Hwy I I I in a failed attempt to conceal themselves. Aguirre was also arrested for two DUI warrants and a warrant for driving on a suspended license. 3:15 AM — Officers arrested Michael Rejniak, 39, La Quinta on an arrest warrant for violation of a restraining order. He was arrested during a public disturbance incident in the 52800 block of Avenida Martinez. 8:13 AM — Officers conducted a vehicle check in a parking lot in the 78900 block of Hwy 111. The vehicle had stolen license plates and stolen registration tags. Officers arrested Alfonso Santillan, 53, of Indio for possession of stolen property and a misdemeanor warrant. Santillan was booked into Indio Jail. 7:00 PM — Officers attempted a vehicle stop on Dune Palms Road. The vehicle eluded officers at first but was located a short time later. The vehicle had been stolen from the City of Coachella. Officers received information that identified the driver of the stolen vehicle as Raymond Carmona of Coachella. A short time later officers saw Carmona jump the wall into a nearby residential community. In spite of an intensive search of the area, officers were unable to locate Carmona. Approximately two hours later, officers conducted a pedestrian check of Carmona on Dune Palms Road and he was taken into custody without incident. Wednesday, February 8, 2012 9:45 AM -- School Resource Officers received information that a student had brought an unknown explosive substance on campus. The suspect was contacted and he directed officers to the location of the . substance. It was determined that the item was an incendiary substance and not an explosive device. Classrooms in the immediate area were evacuated as fire department personnel examined and removed the substance. 246 ® 7:44 PM —Special Enforcement Team officers investigated a disturbance in the 52100 block of Avenida Carrara. In the course of the investigation Peter Nunez, 47, of La Quinta was arrested for obstructing an officer in carrying his duties. Thursday. February 9, 2012 9:30 AM — School Resource Officers arrested a student, 13, at La Quinta Middle School for assaulting another student. The victim received minor injuries and was treated at the scene. The suspect was booked at Indio Juvenile Hall. 11:58 AM — Officers investigated a report of embezzlement in the 79900 block of Hwy. 111. Lacy Gardner, 19, an employee, was arrested. 2:50 PM — School Resource Officers responded to a report of a robbery at La Quinta Park. Officers located a male juvenile matching the description of the suspect. Officers took the juvenile into custody and the victim positively identified the suspect. A search of the suspect's residence in Coachella located property stolen in a robbery at the park earlier in the week. The juvenile confessed to taking part in three robberies and was booked into juvenile hall for robbery, criminal threats, conspiracy and felony resisting an officer. 7:55 PM — Special Enforcement Team officers conducted a traffic stop at Avenida Mendoza and Calle Sinola. Tomas Ontiveros, 36, of La Quinta was arrested for possession of methamphetamine, possession of drug paraphernalia, and a misdemeanor traffic warrant. He was booked into the Indio Jail. 11:30 PM — Officers conducted an occupied vehicle check in the 47700 block of Dune Palms Road and arrested Gabriel Gonzales, 20, of La Quinta for public intoxication. Gonzales was booked into the jail. Friday. February 10.2012 1:06 AM — Officers responded to the 49300 block of Vista Mirasol regarding a residential burglary. A door to the residence had been pried open but it did not appear that anything had been stolen from the location. 3:43 PM -- Officers responded to the 49300 block of Vista Mirasol regarding a residential burglary. A window had been smashed but no items appeared to have been stolen. 7:28 PM — Officers responded to Washington Street and Hwy I I I in reference to a traffic collision. Janie Engleman, 65, of La Quinta was arrested for driving under the influence. Engleman was booked into the Indio Jail. 8:09 PM — Officers conducted a pedestrian check at Dune Palms Road and Highway 111. Robert White, 42, of La Quinta, was arrested for possession of methamphetamine and possession of Xanax without a prescription. He was booked into the Indio Jail. 8:16 PM — Officers conducted a pedestrian check at Eisenhower Drive and Coachella Drive. Michael Byrd, 49, of La Quinta, was arrested for a possession of methamphetamine warrant. He was booked into the Indio Jail. 9:39 PM — Officers conducted a vehicle check and arrested Antonio Rivera, 32, of La Quinta was arrested for possession of marijuana for sales and a misdemeanor warrant. He was booked into the Indio Jail. • Saturday, February 11,2012 247 ® 5:06 PM — Officers responded to the 79200 block of Hwy I I I in reference to a theft. Investigation revealed Cleotha McDavis, 19, and David Beck, 28, both of Indio entered the store and switched the price labels on merchandise they purchased. Both subjects were arrested for burglary and conspiracy and booked into the Indio Jail. 10:30 PM — Officers responded to the 51500 block of Avenida Villa regarding a domestic violence incident. Officers arrested Ryan Millwe, 35, of La Quinta for misdemeanor domestic battery. He was booked at the Indio Jail. Sunday, February 12,2012 5:30 AM -- Officers arrested Silvino Franco for two arrest warrants and parolee at large during a traffic stop at Washington Street and Eisenhower Drive. Franco was booked at the Indio Jail. Monday, February 13, 2012 3:45 PM — Officers responded to the 79200 block of Hwy I I I regarding two shoplifters in custody. Jose Rivas, 25, and Gloria Villasenor, 24, both of Indio were arrested for commercial burglary. Tuesday, February 14,2012 2:52 AM — Officers conducted a traffic stop at Washington Street and Avenue 48. Fredrick Zazueta, 21, of Indio was arrested for possession of cocaine. Wednesday, February 15, 2012 1:30 AM — Officers arrested Larry Washington, 38, of Bermuda Dunes after a vehicle stop at Washington ® Street and Palm Royale Drive. Washington was arrested for driving under the influence and was transported to the Indio Jail. 2:10 AM — Officers arrested Mara Papalas, 36, of Bermuda Dunes after a vehicle stop at Washington Street and Channel Drive Papalas was arrested for driving under the influence and was transported to the Indio Jail. 2:17 AM — Officers investigated a residential burglary in the 48600 block of Vista Palomino. A bedroom window was shattered and the residence was ransacked. Thursday, February 16,2012 No Significant Activity Friday, February 17, 2012 No Significant Activity Saturday, February 18,2012 2:08 AM — Officers responded to Jefferson Street and Fred Waring Drive regarding an abandoned vehicle. David Jaimes, 24, of Indio and Javier Dominguez, 24, of Thermal were arrested for public intoxication. 3:50 AM — Officers conducted a vehicle stop at Avenue 48 and Washington Street. Comelio Tapia, 23, of Coachella was arrested for driving under the influence. Leonardo Salcido, 24, of La Quinta was also arrested for public intoxication. • 4:46 AM — Officers conducted a vehicle stop at Washington Street and Sagebrush Avenue. Jonathon Olvera, 25, of La Quinta was arrested for driving under the influence. els ® 8:00 PM — Officers responded to the 79200 block of Hwy I I I regarding a report of a burglary. Jennifer Briggs, 32, of Palm Springs was arrested for commercial burglary. Sunday, February19,2012 No Significant Activity Monday, February 20, 2012 1:57 PM — Officers conducted a vehicle stop at Washington Street and Avenue 48. Joanne Powell, 69, was arrested for driving under the influence. Tuesday, February 21,2012 No Significant Activity Wednesday, February 22, 2012 7:24 PM — Officers responded to the 79200 block of Hwy 111 regarding three shoplifters being detained at the location. Becky Gonzalez, 43, Yadira Rodriguez, 37, and Juan Sandoval, 24, all of Indio were arrested for commercial burglary and conspiracy. Thursday, February 23, 2012 No Significant Activity Friday, February 24, 2012 2:38 AM -- Officers responded to the 77700 block of Ave. 50 regarding a suspicious person. Officers contacted Angel Estrada, 18, of Indio who was carrying two cans of spray paint. It was determined that Estrada had tagged numerous street signs on Jefferson St. Estrada was arrested and booked into the Indio Jail. Saturday, February 25, 2012 2:07 AM — Officers arrested Daniel Porras, 28, of Bermuda Dunes for driving under the influence of alcohol following a traffic stop on Miles Avenue and Jefferson Street. 4:00 AM — Officers responded to Fred Waring Drive and Dune Palms Road regarding an abandoned vehicle. Officers arrested the driver of the vehicle, Richard Morales, 21, of Indio for driving under the influence. Sunday, February 26, 2012 12:44 AM — Officers arrested William Breen, 47, of San Diego for driving under the influence following a vehicle stop on Jefferson St. and Airport Blvd. He was booked at the Indio Jail. 10:40 PM — Officers responded to the 79200 block of Blackhawk Way, La Quinta High School, reference an alarm. Officers found a window smashed to a classroom and the room had been ransacked. Monday, February 27, 2012 • 12:50 PM — The Business District Officer responded to the 79200 block of Hwy I I I regarding a burglary. Zacharia Ayers, 21, of La Quinta was arrested for burglary, possession of cocaine, theft with priors and violation of probation. 249 ® Tuesday, February 28, 2012 6:28 PM — Officers responded to Washington St. and Eisenhower Dr. to investigate a report of a brandishing of a firearm. Todd Sella, 40, of Colorado was arrested. Wednesday, February 29, 2012 No Significant Activity 11 0 i50 0 • i Officer D. Koedyker Officer C. Bloomquist Officer S. Davis CITY OF LA QUINTA Special Enforcement Team February 2012 Sgt. A. Northrup Officer M. Ramos Cpl. J. Reinbolz Officer J. Pittenger Officer M. Ramos SUMMARY FOR THE MONTH OF FEBRUARY 2012 Type of Activity # of Incidents Type of Activity # of Incidents Programs 12 Search Warrant 6 Vehicle Checks/Stops 43 Probation/ Parole Search 4 Pedestrian Checks 31 Arrest Warrants Served 9 Follow-ups 21 Arrest/Filing-Felony 13 Property Value Recovered $8,400.00 Arrests/Filing- Misdemeanor 16 251 ® SIGNIFICANT ACTIVITY La Quinta SET officers conducted a probation search at a residence in the La Quinta Cove. The probation search was conducted due to the fact the probationer was believed to be committing graffiti -type acts vandalism. During the search of the residence, officers found several vandalism tools, which is a direct violation of the suspects' terms of probation. The juvenile male was arrested and charges were filed with the Indio Juvenile Probation Department. Members of La Quinta SET served a property related search warrant at a residence in the La Quints Cove. In January, SET Officers had arrested a suspect during a probation search at the same location. During the initial probation search, SET Officers had observed several items that they suspected might have been stolen from burglaries in La Quinta in August of 2011. After extensive follow-up, SET Officers confirmed several items as having been stolen from a series of burglaries on Calle Las Ramblas. A search warrant was authored for the suspect's residence. During the service of the search warrant stolen property was recovered from four separate burglaries. All four burglaries were reported on the same day and all occurred on Calle Las Ramblas. Charges of possession of stolen property were filed against the suspect. The estimated value of stolen property recovered at the residence amounts to just over $7,000.00. Officers from La Quinta SET and La Quinta School Resource Officers (SRO) worked . in cooperation to investigate a series of strong arm robberies in or near La Quinta Park. SRO's and school security personnel located three males in the park, one of which matched the description of the suspect. When the SRO attempted to detain the suspect a physical confrontation took place but the suspect was eventually taken into custody. The other two males ran and were not located. One of the robbery victims positively identified the suspect. La Quinta SET Officers responded to the suspect's address in the City of Coachella and conducted a probation search. SET Officers located a cell phone that was taken during one of the robberies. Additionally, La Quints SET Officers interviewed the suspect who confessed to taking part in all three robberies. The suspect was booked into Indio Juvenile Hall for robbery, criminal threats, conspiracy and felony resisting an officer. The investigation is being continued in order to conduct follow up on leads and attempt to identify the other suspects. La Quinta SET officers served a property related search warrant at a residence in the city of Palm Desert. The search warrant stemmed from a commercial burglary at a business in La Quinta. During the service of the search warrant items of evidentiary value and stolen property were located at the residence. A female suspect from Palm Desert was arrested for burglary and possession of methamphetamine. Members of La Quinta SET completed an investigation of several vehicle burglaries and vandalisms that occurred in the La Quinta Cove during the month of January. Two adult males from the city of Coachella and one adult female from Indio were identified ® during the investigation. Each of the suspects were charged with two counts of vehicle N 252 ® burglary, two counts of possession of stolen property and four counts of vandalism. During the investigation approximately $1400.00 in stolen property was recovered. La Quinta SET officers responded to assisted patrol in a trespassing investigation. Two adult males and two adult females from Indio were arrested for trespassing and petty theft. All were booked into the Indio Jail. SET Officers assisted the investigation due to the fact the subjects arrested are known thieves in the city of La Quinta and are believed to be responsible for several thefts in our city. Continued monitoring of known criminals and zero -tolerance for crime among people who repeatedly commit criminal acts in our city will greatly aid in reducing the number of thefts in La Quinta. Officers from La Quinta SET have contacted several subjects within the city which have resulted in numerous arrests for narcotic violations, thefts and outstanding warrants. La Quinta SET officers will continue their pro -active and community oriented policing efforts throughout the city which will result in more arrests of drug dealers, thieves, and career criminals in order to improve the quality of life for the residents of La Quinta. This continued hard work by La Quinta SET has kept the crime rate in La Quinta very low as compared to other surrounding cities in the Coachella Valley. C1 253 11 11 CITY OF LA QUINTA Traffic Services Team Report Motor Corporal D. Olson Traffic Services Team Cpl. D. Olson Dep. J. Reynolds Dep. M. Scott Dep. R. Wiggs C.S.O. B. Delaney SIGNIFICANT ACTIVITY The City of La Quinta continues to see decreases in the number of traffic collisions on public roadways for February, 2012. As of February 29th, there has been a 40% decrease for collisions on public roadways when compared to February of 2011. In addition, the City of La Quinta has seen a 26% decrease of collisions for the month of February in comparison to January. Even though the number of collisions is down, the number of persons injured as a result of traffic collisions has risen 50% in comparison to last year. This may be attributed to persons involved in collisions traveling at higher speeds or not using passenger restraints. Hit and Run Collisions have increased 67% Q to 5) when compared to last month. However, the number of Hit and Run collisions has remained the same in comparison to last year. Injuries as a result of traffic collisions have increased 27%this month in comparison to the same month last year. Public roadway collision activity is highest on Saturdays, with most collisions occurring between the hours of 12:00 p.m. and 4:00 p.m. 254 ® Unsafe Speed and Improper Turning account for 35% of all collisions for the City of La Quinta. Jefferson Street, Washington Street and Adams Street account for the highest number of collisions in the City. As a result, La Quinta Traffic Services focus their attention toward education and enforcement of drivers who violate these traffic laws and further focus enforcement toward high collision areas. 11 Since it takes a significant period of time to compile data, the monthly Traffic Collision Statistics and Data Report contain only those reports which have been completed. In keeping with all developing trends, traffic services constantly shifts its focus to meet the leading causes of collisions within the city. ,q 1 255 C • Deputy Tracey Newton CITY OF LA QUINTA Business District Deputy Report February 2012 SUMMARY OF ACTIVITY Summary of Activity Type of Activi Number of Incidents Business Checks 6 Investigative Follow-up 17 Arrests & District Attorney Filings 5 Search Warrants 1 Calls for Service 10 SIGNIFICANT ACTIVITY I investigated a report of a theft of items from a grocery store. Evidence and witness Sstatements obtained at the scene led to the identification of the suspects. Officers from 256 ® the Indio Police Department assisted in attempting to locate the suspect and vehicle, but were unsuccessful. The case was filed with the District Attorney for review and filing. I arrested a female at her La Quinta residence for committing a burglary at a retail store within the La Quinta business district. Working cooperatively with members of the La Quinta Special Enforcement Team, I authored and served a property related search warrant in the City of Palm Desert. The search warrant was related to the theft of a laptop from a La Quinta hotel. Two suspects were arrested for burglary, possession of controlled substances and delaying a peace officer. I conducted a fraud investigation in which a male suspect entered numerous La Quinta area banks and passed fraudulent checks. Additional follow up will be conducted. I investigated a report of the fraudulent use of an ATM card. The victim had lost the ATM card in the early part of January 2012. Over a period of two months, unknown suspects used the ATM card to make numerous purchases through out the Coachella Valley. The report was forwarded to the appropriate jurisdictions where the fraudulent transactions occurred. I arrested a male at a retail store for burglary. The male was arrested for violation of probation, possession of a controlled substance and theft with priors. I arrested a male employee at a retail store for burglary and embezzlement. 257 u 0 0 CITY OF LA QUINTA School Resource Officer February 2012 Officer D. Alexander La Quinta Middle School Franklin Elementary School Truman Elementary School Adams Elementary School Summary of'Activity Type of Activity Number of Incidents Reports 8 Arrests 5 Pedestrian Check 12 District Attorney Filings 5 Traffic Stops and Citations 5 Y.A.T. Referrals 5 Home Visits 1 Public Assists 16 Follow-up Investigations 3 Vehicle Checks 1 258 E SIGNIFICANT ACTIVITY La Quinta Middle School I arrested a female student for fighting and booked her into juvenile hall in Indio. Four students were arrested and issued citations for truancy issues. I conducted an investigation regarding graffiti in the boy's locker room and restrooms. At this time there are no investigative leads. John Adams Elementary School I conducted an investigation regarding a theft from a student. The stolen property was recovered and returned to the owner. The suspect student was counseled. Benjamin Franklin Elementary School I conducted an investigation regarding graffiti which occurred during the weekend. At this time there are no investigative leads. Ham Truman Elementary School • In response to information received, I conducted an investigation regarding students engaging in improper sexual activity. During the course of my investigation it was determined to have occurred within the City of Indio. The investigation was turned over to the Indio Police Department for continued investigation. Traffic congestion, both before and after school, continues to be an issue. I have continued to conduct daily traffic control in an attempt to alleviate the traffic congestion at La Quinta Middle School and Truman Elementary School on Park Avenue north of Avenue 50. ^59 0 Officer R. Smith La Quinta High CITY OF LA QUINTA School Resource Officer Report February 2012 Summary of Activity Type of Activi Number of Incidents Reports 13 Investigative Follow-up 9 Arrests 9 Y.A.T. Referrals 2 City Park Checks 12 Vehicle Checks / Pedestrian Checks 6/8 Business Checks 2 CountyCitations / City Citations 2/2 Public Assist 12 District Attorney Filings 4 SIGNIFICANT ACTIVITY Due to recent armed robberies in the area, I was conducting proactive patrol at La Quinta Park as school was dismissed for the day. I was contacted by a male juvenile who stated he had just been robbed by two juvenile males at the far end of the park. Based on ® information provided by the victim I located the juvenile suspects. When I made contact with the suspects one of the males became verbally aggressive and confrontational. At one point the suspect stepped back and lifted his arm up revealing he was armed with a knife. An intense physical struggle ensued before the suspect was subdued and was taken into custody. During the physical altercation, the remaining suspects fled from the location. When interviewed, following his arrest, the juvenile in custody confessed to the robbery that had taken place that day. Special Enforcement Team officers conducted a probation search at the residence of the juvenile in custody and located property that had been stolen during robberies that had occurred earlier in the week. The juvenile was charged with multiple counts of robbery, forcefully resisting arrest, conspiracy and probation violation. As of this date he remains in custody at Juvenile Hall. 11 261 u n U r-1 L-,j CITY OF LA QUINTA School Resource Officer Report February 2612 Officer C. Trueblood Col. Mitchell Paige M.S. Summit H.S. Horizon Continuation School Summary of Activity Type of Activi Number of Incidents Reports 14 Arrests 13 Assist Other Departments 2 Pedestrian Checks 32 Vehicle Check 12 Investi ative Follow -Up 6 City Municipal Code Citations 14 City Park Area Checks 17 Traffic Citations 4 Public Assists 3 Calls for Service 11 262 ® SIGNIFICANT ACTIVITY 11 I was at La Quinta Park at Adams x Blackhawk Way overseeing dismissal for La Quinta High School when I was flagged down by a parent who stated her 16 year -old daughter was refusing to get into the vehicle and leave with her. When I attempted to speak with the juvenile she became verbally and physically aggressive. She was detained and booked into the Indio Juvenile Hall for battery on a peace officer. I responded to Colonel Mitchell Paige Middle School regarding two female students, both 12 yrs. of age, who were being detained for possession of marijuana. Both juveniles were issued a citation and were released. Further testing and analysis of the marijuana found it to be laced with methamphetamine. Both juveniles were interviewed a second time and two other female students, also 12 yrs. of age, were identified as having sold them the marijuana. Charges of possession of methamphetamine were filed against the two original purchasers and sales of methamphetamine were filed against one of the sellers. I responded to the area of Highway I I I and La Quinta Center to investigate a report of Summit High School students fighting at the location. Investigation revealed that Maximiliano Aleman IV, 18, had assaulted his girlfriend. He was arrested and booked into the Indio Jail for domestic battery and for resisting arrest. The recently implemented after school program has allowed me to concentrate my efforts in enforcing La Quints Municipal Codes in the city parks. I have conducted numerous checks of juveniles and written multiple citations. As a result, we have seen a steady decrease in the number of problems in the parks caused by juveniles congregating in the park after school hours. 263 0 C.S.O. P. Curia 9 CITY OF LA QUINTA Business District Community Service Officer February 2012 SUMMARY OF ACTIVITY Vehicle Burglary 1 Petty Theft 3 Vandalism/Malicious Mischief 3 Vehicle Code or Parking Citations 9 Abandoned Vehicles 1 Towed Vehicles 1 Custodial / Non -Custodial Transport 1 Miscellaneous Calls 1 . n U u 264 ® SIGNIFICANT ACTIVITY n U I accompanied Officer Fowler, Community Program Coordinator, in representing the La Quinta Police Department at the monthly meeting of the Resort Community Security Association (R.C.S.A.). The R.C.S.A. is a professional organization whose membership is comprised of private security personnel, Home Owner's Association's security members and law enforcement officers. I conducted a Crime Prevention Through Environmental Design (CPTED) inspection of the Souplantation restaurant. I applied the following CPTED principles: Natural Surveillance: The placement of physical features, activities, and people in ways that maximize the ability to see what is occurring in a given space. Territorial Reinforcement: The use of buildings, fences, signs and pavement to express ownership. Access Control: The physical guidance of people coming and going from a space by the placement of entrances, exits, fencing, landscaping, locks, and other barriers. Maintenance of the Environment: The maintenance and the "image" of an area can have a major impact on whether it will become victimized because it indicates that someone cares and is watching I hosted a business meeting for the Jefferson Plaza and the Dunes Plaza Shopping areas. During the meeting we discussed the Business Watch Program and the benefits of establishing a phone tree for effective communication related to criminal activity within the business community. We also discussed the benefits of applying the principles of Crime Prevention Through Environmental Design. I will be hosting such business meetings on a monthly basis. I continued to patrol the business district in an effort to maintain compliance of the municipal codes and the handling calls of theft, vehicle burglaries and lost property. -.w.1. 265 0 E CITY OF LA QUINTA Community Service Officer Report February 2012 C.S.O. Bridget Delaney C.S.O. Melinda Lopez Summary of Activity Type of Activity Number of Incidents Bur lary Investigations 4 Grand Theft Reports 1 PettyTheft Reports 7 Vandalism/Malicious Mischief Reports 3 Traffic Collision Response 4 Vehicle Code or Parking Citations 29 Abandoned Vehicles TaggedfWarning 4 Towed Vehicles 0 Lost or Found Property Reports 1 Stolen Vehicle Report 0 Custodial / Non -Custodial Transport 9 Miscellaneous Calls 31 266 r 71 u 0 Danese Maldonado Volunteer Coordinator CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report February 2012 You met Lynnette Molloy in March, 2010 and she has been one of our most active volunteers. She not only works in the Community Policing Office, but has worked in the Indio (now Thermal) station assisting in Accounting and Finance and livescan fingerprinting. We are fortunate to have her assisting in both locations since she is so dedicated. Summary of Activi Community Policing Office Number Citizens On Patrol Number Monthly Volunteer Hours 175.5 Patrol Hours 127.5 Hours Y.T.D. 331.5 Y.T.D. Patrol Hours 283.5 Hours 4/03 to Present 26,286 Hours 7/06 to Present 9,018 CPO Monthly Visits 84 Neighborhood Patrol 73 CPO Y.T.D. Visits 176 Business Checks 100 CPO Visits 4/03 to Present 19,467 Traffic Collision Response 1 Vacation Checks 43 Miscellaneous Activities 1 1 Total savings since 2003 through May, 2010 = $379,431. CA rate for value received is $23.29 - 2012 totals = $14,346 Total Savings since 2003 = $545,194 Significant Activity We currently have 11 active office volunteers who staff and maintain the Community Policing Office in Old Town. These volunteers do a variety of data entry functions as well as assisting community members who enter the office. Both Citizen On Patrol and Office volunteers assisted with the 4th Annual Bicycle Rodeo. We currently have 6 Citizen on Patrol volunteers serving our community, one is on medical leave. Citizen On Patrol volunteers assisted with traffic at the Humana Challenge,, extra patrol for vacationing citizens, traffic collision assistance to deputies and regular "eyes and ears" patrol duties. We patrol and record vehicle license violations and turn them over to the Code Compliance Dept at the City. 101 Is... 267 Department Report: CC LA L11 'TA P@-LICE Served q'y the Riverside County SherhTs Department Crime Statistics Summary January -- 2012 Prepared for 0 .: U `a El 0 10 11 12 13 CITY OF LA QUINTA Crime Comparison -- Januaty CRIME January January YTD 2012 YTD 2011 2012 2011 AGGRAVATED ASSAULTS 6 6 6 6 BURGLARY 43 40 43 40 BURGLARY - VEHICLE 37 20 37 20 DOMESTIC VIOLENCE 10 15 10 15 HOMICIDE 0 0 0 0 NARCOTICS VIOLATIONS 21 19 21 19 ROBBERY 3 4 3 4 ROBBERY - CAR JACKING 0 0 0 0 SEX CRIME FELONY 3 1 3 1 SEX CRIME MISDEMEANOR 0 1 0 1 SIMPLE ASSAULTS 12 4 12 4 THEFT 77 47 77 47 VEHICLE THEFT 4 4 4 4 CITY OF LA QUINTA Average Response Time January 2012 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS EMERGENCY 4.2 5 ROUTINE 9.1 1,173 Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report. 0 Crime Distribution Table Jan-12 % of Total Jan-11 % of Total 1 AGGRAVATED ASSAULTS 6 2.78% 6 3.73% 2 BURGLARY 43 19.91% 40 24.84% 3 BURGLARY - VEHICLE 37 17.13% 20 12.42% 4 DOMESTIC VIOLENCE 10 4.63% 15 9.32% 5 HOMICIDE 0 0.00% 0 0.00% 6 NARCOTICS VIOLATIONS 21 9.72% 19 11.80% 7 ROBBERY 3 1.39% 4 2.48% 8 ROBBERY - CAR JACKING 0 0.00% 0 0.00% 9 SEX CRIME FELONY 3 1.39% 1 0.62% 10 SEX CRIME MISDEMEANOR 0 0.00% 1 0.62% 11 SIMPLE ASSAULTS 12 5.56% 4 2.48% 12 THEFT 77 35.65% 47 29.19% 13 VEHICLE THEFT 4 1.85% 4 2.48% Total 216 97.22% 161 96.27% CITY OF LA QUINTA January 2012 Crhm Distribution 80 70 60 50 40 30 20 6 12 4 10 0' an C � c �o o <z o PO�� °ram �� yx M °� � m •-w rM.,X d� >� m x a �a zy S ao p �pz p � H u , 210 0 Month to Month Crime Comparison January 90 77 N 70 60 1 50 Olanuary 2012 40 31 40 ' olanuary2011 302119 t 20 1012 66 A 0 j 00 00 0 0 i> .� c om a a � H Month to Month Calls for Service Comparison January 2012 0 Jan-12 13 Jan-11 5,000 1,1731,143 1,1781,146 0 -- Total Non-Crininal Criminal N 271