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2012 04 17 CC&# 114 44" City Council agendas and staff reports are available on the City's web page: www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calls Tampico La Quinta, California 92253 Regular Meeting TUESDAY, APRIL 17, 2012 2:00 P.M. Closed Session / 4:00 P.M. Open Session Beginning Resolution No. 2012-008 Ordinance No. 496 CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Osborne and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. Persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. PUBLIC EMPLOYEE APPOINTMENT PURSUANT TO CODE SECTION 54957, COUNCIL APPOINTED POSITION — CITY MANAGER RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. PLEDGE OF ALLEGIANCE CITY COUNCIL AGENDA 1 APRIL 17, 2012 M 001 PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS 1. PRESENTATION OF PROCLAMATION IN HONOR OF MENTAL HEALTH MONTH AS MAY 2012 TO RIVERSIDE COUNTY DEPARTMENT OF MENTAL HEALTH 2. INTRODUCTION OF THE NEW LA QUINTA MUSEUM MANAGER WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF APRIL 3, 2012 CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED APRIL 17, 2012 2. RECEIVE AND FILE TREASURER'S REPORT DATED FEBRUARY 29, 2012 3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED FEBRUARY 29, 2012, AND INVESTMENT SUMMARY REPORT FOR THE QUARTER ENDING MARCH 31, 2012 4. APPROVAL OF A REQUEST FOR PROPOSAL TO PREPARE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE FOR THE HIGHWAY 111 AT WASHINGTON STREET INTERSECTION IMPROVEMENTS, PROJECT NO. 201 1-01 5. APPROVAL OF SPECIFICATION AND BID DOCUMENTS AND AUTHORIZATION TO ADVERTISE FOR BID THE CITYWIDE LANDSCAPE LIGHTING MAINTENANCE CONTRACT, PROJECT 2011-15 6. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CERTIFICATES OF ACCEPTANCE FOR DEEDS AND OTHER CONVEYANCES .. a 002 CITY COUNCIL AGENDA 2 APRIL 17, 2012 7. APPROVAL OF A REQUEST FOR PROPOSAL FOR STREET SWEEPING SERVICES 8. APPROVAL OF AMENDMENT 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH TRAFFEX ENGINEERS, INC. FOR CITY TRAFFIC ENGINEERING SERVICES BUSINESS SESSION 1. CONSIDERATION OF THE SILVERROCK RESORT 2012/2013 ANNUAL PLAN AND ADOPTION OF A RESOLUTION ADJUSTING THE RESIDENT CARD FEE 2. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING THE PRELIMINARY ENGINEER'S REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, FOR FISCAL YEAR 2012-2013, AND A RESOLUTION DECLARING INTENT TO LEVY ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, AND GIVING NOTICE THEREOF STUDY SESSION - NONE REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. CITY COUNCIL AD HOC COMMITTEE REPORTS 3. CVAG COMMITTEE REPORTS 4. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (FRANKLIN) 5. C.V. CONSERVATION COMMISSION (EVANS) 6. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 7. C.V. MOUNTAINS CONSERVANCY (FRANKLIN) 8. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 9. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (OSBORNE) 10. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 11. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 12. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (EVANS) 13. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (ROBERT TEAL) 14. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 15. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 16. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 17. HISTORIC PRESERVATION COMMISSION MINUTES DATED JAN. 19, 2012 18. INVESTMENT ADVISORY BOARD MINUTES DATED FEBRUARY 8, 2012 CITY COUNCIL AGENDA 3 APRIL 17, 2012 003 1. CITY MANAGER A. OVERSIGHT BOARD MEETING UPDATE REPORT 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR 4. BUILDING & SAFETY DEPARTMENT REPORT FOR MARCH 2O12 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR MARCH 2O12 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT FOR MARCH 2O12 A. UPDATE ON GREEN AND SUSTAINABLE LA QUINTA PROGRAM S. PUBLIC WORKS DEPARTMENT REPORT FOR MARCH 2O12 9. POLICE DEPARTMENT REPORT FOR MARCH 2O12 10. FIRE DEPARTMENT QUARTERLY REPORT ENDING MARCH 2O12 MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE PUBLIC HEARINGS - NONE ADJOURNMENT .�.*.�».....«.max..«.*.«.«.»»..�.**».» The next regular meeting of the City Council will be held on May 1, 2012 commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, Interim City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on April 13, 2012. DATED: April 13, 2012 SUSAN MAYSELS, Interim City Clerk City of La Quinta, California 004 CITY COUNCIL AGENDA 4 APRIL 17, 2012 Public Notices • The La .Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777-7103. A one (1) week notice is required. • If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. O " 05 CITY COUNCIL AGENDA 5 APRIL 17, 2012 c&�t 4 4 Qgw& COUNCI SA MEETING DATE: April 17, 2012 ITEM TITLE: Approval of Demand Register Dated April 17, 2012 RECOMMENDATION: Approve Demand Register Dated April 17, 2012 BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Prepaid Warrants: 95451 - 95478 } $322,666.26 95479 - 95495 } $31,248.89 Voids } $0.00 Wire Tranfers } $487,776.57 P/R 36605 — 36609 } $212,743.52 P/R Tax Transfers } $58,025.67 Payable Warrants: 95496 - 955991 $373,876.26 $1,486,337.17 FISCAL IMPLICATIONS: Demand of Cash City $1,485,948.42 Demand of Cash -Successor Agency of RDA $0.00 Demand of Cash — HA $388.75 Respectfully submitted, ohn M. Falconer, Finance Director Approved for submission by: Mark Weiss, Interim City Manager a. 007 CITY OF LA QUINTA BANK TRANSACTIONS 3/28/12 - 4/10/12 03/29/12 WIRE TRANSFER - PERS $52.541.99 03/30/12 WIRE TRANSFER - ICMA $1,281.02 03/30/12 WIRE TRANSFER - US BANK $108,086.25 04/03/12 WIRE TRANSFER - PERS $105,440.37 04/04/12 WIRE TRANSFER - LANDMARK $220,426.94 TOTAL WIRE TRANSFER OUT $487,776.57 I O q W Cox VIZ l W WHO I 0 I L I a ,qa r d �rz ILLa I W 2 I O O N N y H .•I b b b b �T �? b b O O H O O M w m O O Ur W Z r H H N N H H P P II1 N b b P P P P I� m m b b w W v 2= 1 r r N N b b O O m m O O M M m m N� N N m m N m U0 . 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W I -I a aul> I N Z (7 M N r r O z a 025 ceitr of la4umr�. COUNCI MEETINGDATE: April 17,2012 ITEM TITLE: Receive and File Treasurer's Report dated February 29, 2012 RECOMMENDATION: Receive and file. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: Z' STUDY SESSION: PUBLIC HEARING: Receive and File Treasurer's Report dated February 29, 2012 for the City of La Quinta. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Receive and File Treasurer's Report dated February 29, 2012 for the City of La Quinta FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1/1/86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. 16 0 26c Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: Mark Weiss, Interim City Manager Attachment: 1. Treasurer's Report, City of La Quinta ..a 027 2 IO � MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurers Report for February 29, 2012 DATE: March 30, 2012 Attached is the Treasurer's Report for the month ending February, 2012, The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change LAIF Interest bearing active bank deposit $ 39,975,653 39.581.019 315.294 $ (8,000,000) - 0 $ 31,975,653 (8,000.000) Certificates of Deposit 724,000 39,896,313 315,294 US Treasuries 43,970,933 14.401,000 (2) 35 724,000 58,371,968 0 14.401,035 US Gov't Sponsored Enterprises 23,997.920 (2) 1,076 23,998,996 1,076 Commercial Paper 14,996,537 (2) 2,180 14,998,717 2.180 Corporate Notes - (2) 0 0 0 Mutual Funds 15,983,994 1 12,398,805 0 3,585, 189 12,398,805 Subtotal 179.230,056 $ 14,716,294 $ 20,398.805 $ 3,291 $ 173,550,836 $ 5,679,220 Cash $ 1,057,919 $ 5,780,154 1 & 3 $ 6,838,073 $ 5,780,154 Total $ 180,287,975 $ 20,496,448 $ 20,398,805 $ 3,291 $ 180,388,909 $ 100,934 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. John M. Falconer , Finance Director/Treasurer Date Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. M M 3 Treasurer's Commentary For the Month of February 2012 Cash Balances - The portfolio size increased by $101,000 to end the month at $180.4 million. Some of the major expenditures were a $1.36 million payment to Burrtec Waste for trash and recycling services and $591,000 in capital projects. Major capital improvement project expenditures included: $126,000 spent on the Ave 50 street reconstruction, $109,000 spent on the "A" Street project, $105,000 spent on the Adams Street Bridge Project, and $90,060 spent on the Coral Mountain Apartment Project. During February two billings were received for the County of Riverside Sheriff contract totaling $1.63 million. Investment Activity - The investment activity resulted in an average maturity decrease of two (2) days from the prior month to end the month of February at 72 days. The Treasurer follows a buy and hold investment policy with the purchase of three (3) investments in February. The Treasurer purchased three (3) Treasury Bills totaling $14 million during the month. Two of the aforementioned investments totaling $12.4 million were purchased with money market mutual funds. The sweep account earned $15 in interest income for the month of February and the bank fees for the month were $ 1,552 which resulted in a net decrease of $1,537 in real savings. Portfolio Performance - The overall portfolio performance was two (2) basis points higher than the prior month ending at .36% for the month, with the pooled cash investments at .49%. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding .46% which reflects the current interest rate environment. Looking Ahead In the short term, the Treasurer will be investing in short term commercial paper or GSE paper. ft 029 4 C O N C m Z Z Z Z 0 z c 0 z c 0 o c w z z Z v - 3 c 0 00 o m m o w d d 5 o °• n rn m n^ d £ _ 0 .- 0o a m a m m mwa = `0 w 0 0 m u Q o o m U 0 a �oU a y a `o y A ry N m O N N d i e V m a E d m N N m a i• W d v a m v w E c O m N m J m p UU U C d m o C m `- t> H 5 o C C C C o a o 0 C 0 - m a U m d Lm y y m gi m _ a c E >, N o a o E E E E E n O n 0 n o n? p N V m a N O O O O O ` O O O N D. 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E w L ° Eis ;Sill yQ� 9 Sit. 33 3 034 0 City of La Ouinta Comparative Rates of Interest February 29, 2012 City of La Ouinla Average Augu512007 5.17% 4,65% 508% - 109 4.59% 5.25% Sept 2007 5.16% 486% 5.06% 129 480% 523% Oct 2007 5.11% 485% 5.02% 116 395% '5.14% Nov 2007 5.03% 483 % 4.96% 99 3.34% 4.96 % Dec 2007 4,95% 343% 4.45% 123 3.39% 480% Jan 2008 458% 3.33% 422% 96 2.31% 4.62% Feb 2008 4.12% 324% 3,85% 86 207% 4.16% Mac2006 4.07% 283% 367% 14 150% 378% Apr2008 345% 3,22% 341% 82 1.70% 340% May2008 3.14% 327% 3,17% 63 1,92% 3.07% June 2008 309% 1,94% 286% 80 2.14% 2.89% FY 08109 July 2008 2,99% 1.93% 277% 62 1,10% IN% 229% 2.75% 2,18% 279% Avguat200f 3.16 % 192% 2.88% 51 169% 1.89% 2,14% 2.38% 208% 278% Sept 2008 281% 1.92% 264% 37 142% 1.29% 1.96% 200% 2.13% 277% Oct 2008 2.66% 2.61% 2,61% 29 0.90% 1,40% 172% 1.50% 207% 271% Noy2008 2.38% 236% 2,36% 64 0.15% 049% 1.04% 1.25% 145% 257% Dec 2008 160% 018% 142% 116 0.05% 025% 0.59% 0.88% 0.97% 235% Jan 2009 1.36% 0.18% 123% 82 0.15% 035% 043% 0.88% 0.31% 205% Feb 2009 1.23% 0.18% 1.11% 25 0,30% 0.50% 0.61% 0.88% 048% 182% Mar 2009 1.26% 0.18% 1.13% 69 0.20% 0.42% 0 70% 0 88% 0,37% 1.82% Apr 2D09 ON% 0.18% 0.85% 54 031% 0,33% 0,59% 088% 028% 1.61% May20n9 092% 0.18% 084% 80 0.18% 0.30% 0.53% ON% 023% 1.53% June 2009 085% 0,29% ON% ill 0.20% 0.35% 055% 1.13% 026% 138% FY09I10 July 2009 0.69% 0.30% 065% Ill 0,19% 028% 0.49% 1,00% 0.28% 104% August 2009 0.64% 0.30% 061% 92 0,16% 026% 0.46% 1,00% 024% 093% Sept MN 0,56% 031% 0.53% 112 0.12% 0.19% 041% 1,00% 0.19% 075% Oct 2009 0.52% 0.31% 050% 90 008% 0,19% 038% IN% 0,19% 0.65% Nov 2009 O56% 0.31% 053% 152 0.04% 014% 0.32% 075% 0.15% 0,61% Dec 2009 0.56% 0,15% 051% 239 0.11% 0.20% 0.16% 1.00%. 0.16% 057% Jan 2010 0.46% a15% 043% 179 006% 0.14% 0.34% 0.88% 0.13% 0.56% Feb 2010 051% 0.16% 048% 162 0,13% 0.19% 032% 0.88% 0.15% 058% Maf2010 050% 0.16% 047% 172 0.15% 024% 0.38% 1.00% 0.20% 055% Apr2010 052% 0.16% 048% 162 0.15% 0.24% 049% 100% 0.23% 059% May2010 052% 0.16% 048% 116 0.17% 0.22% 0,37% 075% 0.28% 0.56% June 2010 049% 0.05% 036% 134 0. 16% 0.22% 0,32% 063% 0.32% 0.53% FY 10111 July 2010 0.50% 0.15% 047% 119 0.16% 020% 0.30% 063% 0.28% 0.53% August 2010 049% 0.15% 0t6% 108 0,15% 0.19% 026% 0.38% 025% 0.51% Sept 2010 0.55% 0.15% 0,51% 107 0.16% 0,19% 027% 0.38% 024% 0.50% 0ct2010 0.55% 0.15% 0,51% 88 0.13% 0,12% 023% 0.38% 023% 0.48% Nov2010 0.53% 0.15% 049% 84 0,16% 021% 0,28% 0.50% 023% 045% Dec 2010 057% 0.14% 052% 265 015% 0.19% 0.30% 0,63% 0.23% 0.46% Jan 2011 051% 0.14% 043% 206 0.16% 0.18% 028% 0,63% 0.24% 0.54% Feb20ll 0.55% 0.17% 046% 210 0.15% 0.17% 0,31% 063% 023% 0.51% Mar 2011 0.54% 0.12% 045% - 218 005% 0.13% 0.26% 075% 023% 050% Apr 2011 059% 0.17% 0.48% 192 005% 0,10% 0.28% 063% 020% 0.59% May2011 048% 0.17% 041% 156 0.06% 0.12% 0.20% 0.50% 0.16% 041% June 2011 0.53% 000% 0.35% 126 003% 0.10% 020% 0.38% 015% 045% FY 11112 Ju1y20ll 0.53% 000% 0.35% 112 007% 0.12% 0.15% 0.20% 0.14% 038% August 201t 060 % 0.00% 0.38 % 102 0.02 % 005% 0.10 % 0.13% 0.16% 041% Sept 2011 058% 0.03% 0.39% 124 002% 0.06% 009% 0.13% 0.14 % 0.38% Oc12011 013% 003% 0,35% 117 0,01% 0.06% 0,12% 0.25% 0.15% 0.39% Nov 2011 0.52% 003% 0.37% 94 0.03% 007% 0,10% 025% 0.14% 040% Oec 2011 048% 003% 0,35% 86 002% 0.06% 0.11% 0.13% 0.14% 039% Jan 2012 0.45% 003% 0.34% 74 0.05% 008% 0.11% 0.25% 0.14% 039% 035 10 1 \ 1 1 1 _ 1 1 1 f 1 i I f i I • - - 1 1 1 f I I I I N � 1 N 1 1 N 7 � L C Q'lL -------- tn - - y Y� U !n N t � O o O O o y O GI O « r O O co In O v O Cl) O ry o 0 0 0 0 o y a N l6 EE N LL L C O U Y c E N C m V v o m o mi a ¢I o ml 1. O O O 0 6 036 COUNCI MEETINGDATE: April 17,2012 ITEM TITLE: Receive and File Revenue and Expenditure Report for February 29, 2012 and Investment Summary Report for the Quarter Ending March 31, 2012 RECOMMENDATION: Receive and File. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Receive and File the Statement of Revenue and Expenditures for February 29, 2012 and Investment Summary Report for the Quarter ending March 31, 2012 for the City of La Quinta. Respectfully submitted, John M. Falconer, Finance Director 037 Approved for submission by: `r `1'i � Q— Mark Weiss, Interim City Manager Attachments: 1. Revenue and Expenditures for February 29, 2012 2. Investment Summary Report dated March 31, 2012 038 2 ATTACHMENT 1 CITY OF LA DUINTA 07/01/2011 - 02129/2012 GENERAL FUND REVENUES DETAIL I61/131=1&1 ADJUSTED ADJUSTED REMAINING REMAINING X BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 1,714,800.00 903.837.51 810,962.49 52.710% NO Low Property Tax Distribution 3,922,500.00 2,196,985.69 1.725.514.31 56.010% Non -RDA Property tax 143,500.00 0.00 143.500.00 0.000% Statutory Tax -LO 190,00000 0.00 190,000.00 0,000% Statutory Tax -Riverside City 80,000.00 0.00 80.000,00 0.000% Sales Tax 5,531.677.00 2,509,176.86 3,022,500.14 45,360% " Sales Tax Reimbursement 1,843,892.00 980,835.13 863,056.87 53.190% Document Transfer Tax 421,500.00 204,185.07 217,314B3 48.440% Transient Occupancy Tax 4,500,000.00 2.120,019.56 2,379,960.44 47.110% Transient Occupancy Tax- Mitigation Measures 251,00D.00 29,150]2 221,849.28 11 61 0% Franchise Tax 1,531,730.0 780,816.83 750.913.17 50 980% TOTAL TAXES 20,130,599,00 9,725,0D7.37 10405,591.63 48.310% LICENSE & PERMITS: Business License 298,400.00 187,150.80 111,249.20 62720% Animal License 32,300.00 18,337.50 13,962,50 56]70% Building Permits 188,300.00 97,636.50 90.663.50 51.850 % Plumbing Permits 24,400.00 14,052.75 10,347.25 57,590% Mechanical Permits 24,800.00 17,228.00 7.572.00 69,470% Electrical Permits 25.200.00 15.958.07 9,241.93 63.330% Gal Sale Permits 16,10000 10,340.00 5.760.00 64.220% Misc. Permits 52,600,00 24,891.29 27,70831 4L320% TOTAL LICENSES & PERMITS 662,100.00 385,594.91 276,505,09 58.240% FEES: Sale of Maps & Publications 1,885.00 367.66 1.517.34 19.500% Community Services Fees 433,844.00 272,502.58 161,341.42 62.810% Finance 7,800.00 315.00 7,485.00 4.040% Bldg& Safety Fees 210.366.00 90,199.32 120,166.68 42.880% Bldg & Safety Lease Revenue 73.100.00 52,786.78 20.313.22 72 210 % SMIP Administration Fees 25000 52.39 197.61 20960% Planning Fees 75,800.00 51,969.10 23.830.90 68.660% Public Works Fees 150,055.00 94,241.90 55,813.10 62,800% TOTAL FEES 953,100,00 562,434.73 390,665.27 59.010% INTERGOVERNMENTAL Motor Vehicle In -Lieu 3, 151,558,00 1,597,90107 1,553,656.93 50.700% Motor Vehicle Code Fines 100,000.00 41.315,16 58,684 84 41.320% Parking Violations 42.900,00 22,488.00 20,412.00 52 420 % Misc. Fines 151,40000 80,372.50 71.027.60 53,090% Federal GOA Grants 154,349.00 3,575.55 150.773,45 2.320% County of Riverside Grant 2,450.00 0.00 2,450.00 0.000% State of California Grant 11,89200 7,519.00 4,373.00 63.230% Fire Services Cretlit- Capital(10150003375010) 63,587.00 63,587.20 (020) 100.000% Fire Services Credit. Oper (10150003375000) 5,254.039.00. 2,32B4O51.17 2,925,987.83 44.310% CVWD 16,800.00 0.00 16,800.00 0,000% CSA152 Assessment 257,408,00 257408.47 (0.47) 100000% TOTAL INTERGOVERNMENTAL 9,206,383.00 4,402,218A2 4,804,164.88 47B20% INTEREST 493,900.00 130,539.69 363.360,31 26,430% MISCELLANEOUS Miscellaneous Revenue 32,900.00 23,111.60 9.788.40 70.250% AB939 92.400.00 44,652.93 47,747.07 48.330% Mitigation Measures 47.460.00 47.460.00 0.00 100.000% Rental income 0.00 0.00 0.00 0.000% Advertising Coop 26,000.00 14,565.00 10.435.00 58260% Cash Ove0(Short) 0.00 (131,541 131.54 0.000% TOTAL MISCELLANEOUS 197.760.00 129,657.99 68.102.01 65.560% TRANSFERIN _ 412,508.00 136,845.16 275662,84 33.170% TOTAL GENERAL FUND 32,056,350.00 15,472.297.97 16,504,052.03 48.270% 039 CITY OF LA OUINTA 07/0112011 •02/29/2012 ALL OTHER FUNDS REVENUE DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 2,123.90000 0.00 2.123.900.00 0000% Contributions 0.00 0.00 0.00 0.000% Interest 6,400,00 520.56 5,879.44 8130% TOTAL LIBRARY 2,130,300.00 520.56 2,129.779.44 0020% GAS TAX REVENUE: Section 2105 205,200.00 103,228.38 101,971.62 50.310% Section 2106 128.600.00 64,297.50 64,302.50 50.000% Section 2107 273,100.00 150,886.30 122,213,70 55.250% Section 2107.5 6,000.00 0.00 6,000.00 0.000% Section 2103 381,801 236,520.05 145.279.95 61.950% Trafc Congestion Relief 0.00 0.00 0.00 0.000% Interest 200.00 892.44 (69244) 446220% TOTAL GAS TAX 994,900.00 555.824.67 439 075.33 55 870Y FEDERAL ASSISTANCE REVENUE: CDBG Grant 145,83300 13,545.00 132.28800 9.290% Federal Stimulus 0.00 0.00 000 0.000% Interest O.00 0.00 0.00 0000 TOTAL FEDERAL ASSISTANCE 145,833.00 13,545.00 132,288.00 9290% JAG GRANT Grant Revenue 16,152,00 7,663.40 0,488.60 47.450% Interest 0.00 0.00 0.00 0.000% TOTAL JAG GRANT 16,152.00 7,663A0 8,488,60 47450% SLESF(COPS)REVENUE: SLESF (Cops) Funding 100,00000 1 100,000.00 0.000% Interest 300,00 161.68 138.32 53890% TOTAL SLESF(COPS) 100,300.00 161.68 100,138.32 0,160% INDIAN GAMING Grant revenue 105,844.00 0.00 105,844.00 0. 00% Interest - 0.00 0.00 0.00 0.000% TOTAL INDIAN GAMING 105.644.00 0.00 105,844.00 0.000% LIGHTING & LANDSCAPING REVENUE: Assessment 979,114.00 511.222.19 467.891.81 52,210% Developer 0.00 0.00 0.00 01 Interest 0.00 0.00 0.00 0.000% TOTAL LIGHTING & LANDSCAPING 979, 114.00 511,222.19 467,891.81 52.210% ROTC RCTC Funding 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 It= 0.000% TOTAL RCTG DEVELOPMENT AGREEMENT FUND Mitigation Measures 0,00 0.00 0,00 0.000% Interest 0,00 0.00 0.00 0,000% Transfer in 0.00 0.00 0.00 0.000% TOTAL DEV AGREEMENT 0.00 0.00 0,00 0.000% 040 4 - 07/01/2011-02I2912012 CITY OF LA QUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED CRIME VIOLENT TASK FORCE Member Contribution- Carryover 0.00 189,279.27 (189,279.27) 0,000% Gram revenue -JAIB 0.00 0.00 0.00 0.000% CLET Line 0.00 1,17697 (1,176.97) 0.000% Asset Forfeiture -State Adjudicated 0.00 0,00 0.00 0000% Interest TOTAL CRIME VIOLENT TASK FORCE 000 0.00 12958 (12958) 0000% _ 190 585 82 (190 585 82) 0 000% ASSET FORFEITURE Interest State Adjudicated 0.00 8,53300 6.16 8,996.13 (6.16) (463.13) 0.000% 105,430% Fedeml Adjudicated 0.00 0.00 0.00 0000% TOTAL ASSET FORFEITURE AS 939 REVENUE: AB 939 Fees Interest 0.00 0.00 0.00 0.000% Transfer In 4,300.00 586.83 3,713.17 13650% TOTAL AS 939 0.00 0.00 0.00 0.000% QUIMBY REVENUE: Quimby Fees Donations 30,00000 0,00 30,000,00 0 MO% Interest 0.00 20,00D.00 0.00 7136.13 0,00 12,863.87 0.000% 35.680% TOTAL QUIMBY 50.000.00 7.136.13 42 863 87 14 270 % INFRASTRUCTURE REVENUE: Utility refund 0.00 0.00 0.00 0.000% Interest 300.00 421.23 (121.23) 140.410% Transferin 0.00 0.00 .00 000 0000% TOTAL INFRASTRUCTURE _ 300.00 421.23 (1 1. PROPOSITION 1B-SWIMS Prop 1B Grant 352.382.00 41,814.57 310,567,43 11870% Interest TOTAL PROPOSITION 1 B 0.00 968.87 968.8]) 0.000% SOUTH COAST AIR QUALITY REVENUE: S.CAA. Contribution 40,000,00 21,47428 18,525.72 53590% MSRC Funding 25,368,00 25,368.00 0.00 100.000% Street Sweeping Grant 0.00 0.00 0.00 0,000% Interest 200.00 41.79 168.21 20900 % TOTAL SCAQ 651568.00 46,884,07 18,68393 71 500% CMAQ/ISTEA Slate Grants 416,026.00 272,50288 143,523.12 65500% Interest O.W 000 0.00 0.000% Transfer In 0.00 0,00 0.00 0000% TOTAL TRANSPORTATION 416,026.00 272,502.88 14352312 655U0% TRANSPORTATION Developer fees 353,410.00 34,740.00 318,67000 9.830% Interest 1,800.00 2,818.99 (1,018.99) 156,610% Donations 80,000.00 80,000.00 0.00 100.000% Transfer in 0.00 0.00 0.00 0000% TOTAL TRANSPORTATION 435,210.00 117.558.99 317651.01 27070% PARKS S RECREATION Developer fees 167,556.00 16,056.00 151,500.00 9.580% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL PARKS S RECREATION 167,556,00 16,056.00 151 500.00 9 580 % b41 s 07/01/2011-02/2W2012 CITY OF LA OUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED CIVIC CENTER Developer fees Interest 69,482,00 17,92100 51,56100 25190% Tnansferin 0.00 0.00 0,00 0.000% TOTAL CIVIC CENTER 0.00 69.482.00 0,00 1792100 000 5156700 0000% 25790% LIBRARY DEVELOPMENT Developer fees 66,573.00 6,390.00 60,183.00 9.600% Interest Trani 0.00 0.00 0.00 0.000% TOTAL LIBRARY DEVELOPMENT 0.00 66.573.00 0.00 639000 000 6018300 0000% 9600% COMMUNITY CENTER Developer fees 13,958,00 1,332.00 12,626.00 9.540% Interest TOTAL COMMUNITY CENTER 5,900.00 19,858.00 1.225 31 2557.31 4,674.69 20 770% 17300.69 12.880% STREET FACILITY Developer fees 13,508.00 1.206.00 12,302,00 8.930% Interest 0.00 0.00 0,00 0 000 % Transfer In TOTAL STREET FACILITY 2,200,00 264.17 193583 12010% 15.708.00 1.470, 7 1423783 9360% PARK FACILITY Developer fees 4,026.00 396.00 3,630.00 9.840% Interest p.00 (002) 002 0000% TOTAL PARK FACILITY 4,026.00 395.98 3.630.02 9 840% FIRE PROTECTION FACILITY Developer fees 15.73100 2.520.00 13,21100 16020 % Interest TOTAL FIRE PROTECTION FACILITY 0.00 15,731 00 O.Do 2 520.00 000 13 0000% 211.00 16 020% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 97,500.00 18.036.46 79,463.54 18,500% Arlsin Public Places Credits Applied 0.00 0.00 0.00 0.000% Insurance Recoveries 0.00 0.00 0.00 0.000% Donations 0.00 0.00 0.00 0.000% Interest 2,300.00 854.78 144522 37160% TOTAL ARTS IN PUBLIC PLACES 99,900.00 18.891.24 80,908.76 18 930% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 20,585.07 (20,585.07) 0.000% Transfer In - 0.00 Coo 0 00 0.000% TOTAL INTEREST ALLOCATION 0.00 20.585.07 (20585071 0000% 042 Ij 07/01/2011 - 0212W"12 CITY OF LA OUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED CAPITAL IMPROVEMENT FUND: CVAG 2,674,622.00 28.168,10 2.646.453.90 1.050% CVVJD 0.00 0.00 0,00 0000% County of Riverside 0,00 0.00 0.00 0.000% Surface Transportation Funding 20,292,594.00 1.903,580.48 18,389,013,52 9.380% City of Indio 0.00 0.00 0.00 0.000% DSUSD 0.00 0.00 0.00 0.000% IID 0.00 000 0.00 0.000% RCTC 0.00 0.00 0.00 0.000% Vista Dunes Housing LLP 0,00 0,00 0.00 0,000% SB821-Bicycle Path Grant 0,00 0.00 0.00 0.000% State of California 0.00 0.00 0.00 0.000% APP Contribution 0,00 0.00 000 0.000% Developer Agreement Funding 509,704.00 101,70200 408,00200 19,950% Litigation Settlements 0.00 0.00 000 0.000% Transfers in From Other Funds 87,774,144.00 6,342,852.58 81,431,291A2 7.230% TOTAL CIP REVENUE 111,251.064.00 8,376,303.16 102 8]4 ]60.84 37,610% EQUIPMENT REPLACEMENT FUND: Equipment Charges 589,338.00 589,338.00 0.00 100.000% Capital Contribution 0.00 0.00 0.00 0,000% Sale of Fixed Asset 0.00 0.00 0.00 0.000% Insurance Recoveries 0.00 0.00 0.00 - 0000% Interest 6,100.00 2.893.85 3,206.15 47A40% Transfers In 25,368.00 25,368.00 0.00 100000% TOTAL EQUIPMENT REPLACEMENT 620,806.00 617,599.85 3,206.15 99.480% INFORMATION TECHNOLOGY FUND: Charges for services 485,522.00 485.52165 0.35 100.000% Capital Contribution 0.00 0.00 0.00 0,000% Sale of Fixed Asset 0.00 0.00 0.00 0,000% Interest 3,800.00 1,637,06 2,16294 43.080% Transfers In 0.00 0.00 000 0000% TOTAL INFORMATION TECHNOLOGY 489,322,00 487.158.71 2,163.29 99.560% PARK EQUIPMENT S FACILITY Charges for services 0,00 0,00 0.00 0.000% Interest 2,700.00 610.06 2,089.94 22,590% Capital Contributions 0.00 0.00 000 0000% TOTAL PARK EQUIPMENT S FAC 2,700.00 610,06 2,089.94 22.590% SILVERROCK GOLF Green fees 3,386.906.00 1,876.12621 1,510,781.79 55,390% Rangefees - 155,850.00 61.466.00 94,384.00 39440% Resident Card 40.000.00 79,150.66 (39,150.56) 197,880% Merchandise 321.663.00 161,064.86 160,598,14 50.070% Food 8 Beverage 12,000.00 0.00 12,000.00 0.000% Allocated Interest Income 0.00 0.00 0.00 0,000% Transfers In 0.00 0.00 0.00 0.000% TOTAL SILVERROCK GOLF 3,916,419.00 2,177,805.63 1,738,61337 55.610% SILVERROCK GOLF RESERVE Interest - 1,800.00 487.67 1,312.33 27.090% Transfers In 66,540.00 0.00 66,540.00 0.000% TOTAL SILVERROCK GOLF 68,340.00 487,67 67.852.33 0.710% LO PUBLIC SAFETY OFFICER FUND Transfer In 2,000.00 2,000,00 0.00 100,000% Interest 100,00 31.81 68,19 31.810% TOTAL LQ PUBLIC SAFETY 2100.00 2,03L81 58.19 96.750% SUPPLEMENTAL PENSION SAVINGS PLAN Contributions 200,054.00 200,054.00 0,00 100.000% Interest 900.00 479.11 420.59 53.230% TOTAL SUPPLE PENSION SAVINGS PLAN 200,954.00 200,533.11 420.89 99.790% 4 043 CITY OF LA GUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07/0112011 - OV2912012 11)N2M31 4 (6) 13E141461=161 14V131=PI ADJUSTED 0 211 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE 830,989.W 414,941.12 0.00 416,047.98 49.93% 586,311.00 414,136.14 0,00 172,17406 7063% 1,588,]84.00 994,231.69 0.00 574,502.31 53,38% GENERAL GOVERNMENT: LEGISLATIVE CITY MANAGER'S OFFICE DEVELOPMENT SERVICES MANAGEMENT SERVICES 1,M7 463 00 TOTAL GENERAL GOVERNMENT 4,353,557.00 CITY CLERK 574.071.00 TOTALCITY CLERK 574.071.W COMMUNITY SERVICES - PARKS 8 RECREATION ADMINIS' 1,043,52200 SENIOR CENTER 414,560 W PARKS 6 RECREATION PROGRA 327,82000 LIBRARY 1,464,01600 PARK MAINTENANCE 1,077,55600 MUSEUM 312078.00 TOTAL COMMUNITY SERVICES 4,639,552.W FINANCE: FISCAL SERVICES 974,738,00 CENTRAL SERVICES 340, 191,00 TOTAL FINANCE 1314,929.00 BUILDING 6 SAFETY: BUILDING B SAFETY -ADMIN 282,327.W BUILDING 553689 W CODE COMPLIANCE 1,069,895.W ANIMAL CONTROL 459,69]00 FIRE 4,957,002O0 POLICE: 8 6,545.00 377,060.92 63.24% 0.00 160,636.15 61.25% 0,00 82,232.58 74.92% 0W 1,186,66]41 18.94% 000 372 9?fi 08 65.39% 352371,81 6385% 18 456.00 1W,509.82 62,11% 62 0. W 191,49238 65.42 % 75 0.W 403,351 25 62 W % 09 O. W 185.1519.91 572% 92 O. W 2 733 466.08 44 86% POLICE SERVICES 12,874, 77000 1 4,376,031 fig 1 0.00 8,498.738,31 33.99% PLANNING: PLANNING-ADMIN 982,813.W CURRENT PLANNING 567,451.W ' TOTAL COMMUNITY DEVELOPMENT 1, 550,264.00 PUBLIC WORKS: PUBLIC WORKS ADMINISTRATIO 609,920.00 DEVELOPMENT 6 TRAFFIC 60387400 MAINT/OPERATIONS - STREETS 2,873,672.00 MAINT/OPERATIONS- LTGMND 1.533,561.W CONSTRUCTION MANAGEMENT 1,P6,250.W TOTAL PUBLIC WORKS 3 TRANSFERS OUT 1,452,776.00 GENERAL FUND REIMBURSEMENTS (6620,18900 NET GENERAL FUND EXPENDITURES 36.321203.00 556,192.87 275,21082 OW 0.00 426,620.13 212,240.111 56.59% 48.50% 83140369 0.00 710,66031 53.83% 318,499.61 0.00 291,420.39 52.22% 361,014.83 0W 242,859.17 5978% 1,849,096.54 O.W 1,024,575.46 64.35 % 872,633.14 0.00 660,927W 56.90% 1 W1,240.27 1731148 759648.2' 56.30% 4.402.484.39 1 36148 2.979.431.13 9. % 631, 368.43 1 0.W 821 40757 43.46% ^ 044 ME CITY OF LA GUINTA OTHER CITY FUNDS ADJUSTED ovW12 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE LIBRARY FUND INTEREST ADVANCE 000 0.00 000 0,00 0.00% CAPITAL PURCHASES - 000 0.00 0.00 0.00 000% REIMBURSE GENERAL FUND 1,776O94.00 1.169.237,00 0.00 606.857.00 6583% TRANSFER OUT 0.00 0.00 000% TOTAL LIBRARY FUND GAS TAX CONTRACT SERVICES 0.00 0.00 000 000 0.00% REIMBURSE GENERAL FUND 1367373.00 580356.00 0.00 787.01700 42.14% TRANSFER OUT 0.00 0.00 000 000 0.00% TOTAL GAS TAX FUND FEDERAL ASSISTANCE FUND: TRANSFER OUT 145,83300 000 145,83300 000% TOTAL FEDERAL ASSISTANCE FUND JAG GRANT TRANSFER OUT TOTAL JAG GRANT 16152.00 T,663.40 0.00 8,46860 4T45% SLESFICOPSI TRANSFER OUT TOTAL SLESF(COPS) FUND 145.029.00 4,181.76 000 140.847.24 288% INDIAN GAMING FUND TRANSFER OUT 105,844.00 000 0.00 105844.00 0.00% TOTAL INDIAN GAMING FUND LIGHTING A LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 1,002,996.00 585,081.00 0.00 417.915.00 58.33% TRANSFER OUT 0,00 000 0.00 0.00 - 0.D0% TOTAL LTGAJINDSCAPING FUND RCTC TRANSFER OUT 0DO 0.00 0.00 0.00 0,00% TOTAL RCTC DEVELOPMENT AGREEMENT FUND CONSTRUCTION 000 000 0.00 0,00 000% REIMBURSE GENERAL FUND 000 0.00 000 0.00 000% TRANSFER OUT 000 000 0.00 ON 0.00% TOTAL DEV AGREEMENT FUND000 0 DO om% CRIME VIOLENT TASK FORCE OPERATING EXPENSES 28,987.00 4,294.83 0.00 24.692. tT 1482% TRANSFER OUT 0,00 0.00 0.00 0.00 000% TOTAL CRIME VIOLENT TASK FORCE AS 939 OPERATING EXPENSES 22,83300 14,812.28 2,000.00 6,02032 64.82% REIMBURSE GENERAL FUND 21, 580.00 41755.00 0,00 29825.00 58.33% TRANSFER OUT 268,146.00 64,662.59 000 203,0341 24.11% TOTAL AS 938 OUIMBY FUND: FEASIBILITY STUDY 000 000 0.00 0.00 0.00% REIMBURSE DEVELOPER FEES 000 000 0.00 0.00 am TRANSFER OUT 8,454,543.00 13335430 0.00 8,321,188.70 1,58% TOTAL GUIMBY INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 0.DO 0,00 0.00% REIMBURSE GENERAL FUND 0.00 000 0.00 0,00 000% TRANSFER OUT 393,074.00 0.00 0.00 393,074.00 0.00% TOTAL INFRASTRUCTURE - 045 �; CITY OF LA DUINTA OTHERCITY FUNDS ADJUSTED BUDGET 1NDITUV31111 EXPENDITURES ENCUMBERED REMAINING BUDGET PERCENTAGE EXPENDITURE SUMMARY PROPOSITION 1B -SB 1266 TRANSFER OUT - TOTAL PROPOSITION 1 B FUND 352 382.03 4770132 O. W 304.BW 68 13.54% SOUTN COAST AR QUALITY FUND 16,2W.00 5,695.26 ON 10,53474 35.16% PROJECT EXPENDITURES 25,368.W 2536600 0.00 0.N INw% TRANSFER OUT TOTAL SOUTN COAST AIR OUAIUTY CMAO ON ON 000 ON 0.N% PROJECT EXPENDITURES 416026.N 225,3]2.28 ON 1065372 51A7% TRANSFER OUT TOTAL CMAO TRANSPORTATION 000 ON 0.00 0.00 0.00% PROGRAM COSTS ]6300 - 52,120w 0.00 24,WL62 % NTERESTONADVANCE 2.m ON 0.00 0.N 0N% CW CONTRIBUTION O 121a 000 2,863,66655 29.79% TRANSFER OUT TOTAL TRANSPORTATION ,W8,612.N ,943.41 PARKS S RECREATION 7.100.N 3,690 0 3AOSA0 5204% INTEREST ON ADVANCE 000 0.00 00 ON W 0.0 0.00% TRANSFER OUT TOTAL PARKS S RECREATION CIVIC CENTERO,m 0.00 0.00% SERVICES 9128.67 19,126.00 0m ON 15,132.19) 5433% INTEREST ON ADVANCE 0200000 20205000 11 ],66000 0.N 84,190.00 84,19000 REIMBURSE GENERAL FUND 000 0.00 0.00 000 000% 000% TRANSFER OUT TOTAL CIVIC CENTER LIBRARY DEVELOPMENT 0.00 0.N 0.N 0.00 0.N% PROGRAM COSTS 9SW.00 5,22742 ON 4.572.58 5334% INTEREST ON ADVANCE O.W ON 0.N ON 0.N% TRANSFER OUT TOTAL LIBRARY DEVELOPMENT - COMMUNITY CENTER 0.00 0.N 0.N 0.00 0.00% PROGRAM COSTS 000 0.00 0.N 000 000% TRANSFER OUT TOTAL COMMUNITY CENTER STREET FACILITY 000 000 ON 000 000% PROGRAM COSTS 10,000.N 5.488,08 0.00 4,511.02 54.89% INTEREST ON ADVANCE ON ON 000 0.00 0.00% TRANSFER OUT TOTAL STREET FACILITY PARK FACILITY 000 O.W 000 0,00 0.00% PROGRAM COSTS 22000 26417 ON 193583 1201% TRANSFER OUT TOTAL PARK FACILITY FIRE PROTECTION 4,]W.00 251230 ON 2,18770 53.45% INTEREST ON ADVANCE 000 000 0.N 000 000% TRANSFER OUT TOTAL FIRE PROTECTION DIF ART IN PUBLIC PLACES FUND 20,000W 1032676 O.W 9,67324 5163% MAINTENANCE. EXPENSES-APP 000 1].96% OPERATING EXPENSES-APP 500.N ill 56920 1556000 000 5,93080 95,93000 ART PURCHASES 400W00 4000N.00 000 ON 400.N0.00 000% 000% TRANSFER OUT TOTAL ART IN PUBLIC PLACER 568 11 CITY OF LA QUINTA OTHER CRY FUNDS ADJUSTED 1V31111 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 110451704.00 8,78344274 1,487,141.N 1W,181,12026 7.95% PROJECT REIMBURSEMENTS TO GEN FUND 79SWO 00 103,672.80 0.00 695A87.20 12,97% TRANSFER OUT 0.00 0.00 ON 0.00 0.00% TOTAL CAPITAL IMPROVEMENT EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 415,386.N 120.18277 0.00 295,20323 28.93% DEPRECIATION EXPENSES 173,95300 O.N 0.00 173,953.00 -0.0% CAPITAL PURCHASES 15OW00 000 O.W 15,O0000 O.N% TRANSFER OUT 0.00 0.00 O.N ON 0.N% TOTAL EQUIPMENT REPLACEMENT FUND INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 351253.00 198,888.91 0.00 152, 36,109 56.62% DEPRECIATION EXPENSES 84,10100 0.00 000 84,101,00 0.00% CAPITAL PURCHASES 83, ON 00 36,695.82 0.00 46304.18 44.21% TOTAL INFORMATION TECHNOLOGY PARK MAINTENANCE FACILITY OPERATING EXPENSES 50,00.W 3592971 OW 14,070.29 7186% DEPRECIATION EXPENSES 432.234.N O.N 0.00 432,234.0 000% CAPITAL PURCHASES ON 000 0.00 ON 0.N% TRANSFER OUT ON 000 O.W 000 O.N% TOTAL PARK MAINTENANCE FAC SILVERROCK GOLF OPERATING EXPENSES 3,766,568.W 2,297.351.24 000 1,,169,216,76 60.99% TRANSFER OUT N540.N 0.00 0.00 88540.N O.W% TOTAL SILVERROCK GOLF 59 93% SILVERROCK GOLF RESERVE TRANSFER OUT 0.00 0.00 ON 0.00 000% TOTAL SILVERROCK GOLF RESERVE LA QUINTA PUBLIC SAFETY CONTRIBUTIONS FAL LA QUINTA PUBLIC SAFETY 200000 000 0.00 2.00ON ON% SUPPLEMENTAL PENSION SAVINGS PLAN CONTRACT SERVICE ENTAL PENSION SAVINGS PLAN 12833.00 12,832.86 ON 0.14 10000% 00 12 E ) \)\ R k 41 b k® « \m __, .E C-4 ` \\\\\\\\MM, . _ fa k ///! 00 ()04 )) \ {) S k) �M kk- °E!| . 3�cit!> _ Ito:=-� ]Ac0.0 _ a=#�0 co , j % \ } \ ) 13 T-Vf Ot 4 a" CITY SA/HA/FA MEETING DATE: April 17, 2012 ITEM TITLE: Approval of a Request for Proposal to prepare the Plans, Specifications and Engineer's Estimate for the Highway 111 at Washington Street Intersection Improvements, Project No. 2011-01 RECOMMENDATION: AGENDA CATEGORY: L111.YL`I o1.XX9 D&X91$]0 CONSENT CALENDAR: 1' STUDY SESSION: PUBLIC HEARING: Authorize staff to distribute a request for proposal (RFP) to obtain professional engineering services to prepare the plans, specifications and engineer's estimate (PS&E) for the Highway 111 at Washington Street Intersection Improvements, Project No. 201 1-01. FISCAL IMPLICATIONS: The following is the approved funding and funding sources: City General Fund $128,325 *Coachella Valley Association of Governments (CVAG) $660,303 Contribution Total Funding Available: $788,628 The following is the project budget: Design: $56,596 Inspection/Testing/Survey: $55,182 Construction: $565,964 City Administration 28,298 Contingency: $82,588 Total: $788,628 *The CVAG funding contribution is typically limited to 75% of the cost of the INNUIR, project. In this case, CVAG was able to obtain State Proposition 1 B State Local Partnership Program (SLTPP) funds for the construction phase of the project. The SLPP funds will match the Measure "A" funds expended for construction, resulting in a cost savings to both the City of La Quinta (local share) and CVAG (regional share). The SLPP funds are shown in the CVAG funding column above. CHARTER CITY IMPLICATIONS: The project is partially funded with SLPP funds and Coachella Valley Regional Arterial Program (CVRAP) funds. As such, the project will be bid with prevailing wage requirements. BACKGROUND AND OVERVIEW: The proposed improvements will modify the intersection at Highway 111 and Washington Street in an attempt to achieve a level of service (LOS) "E" or better during the peak hour, at peak season. According to the results of a focused traffic study the City recently prepared the intersection is currently operating at LOS "I", during the existing weekday P.M. peak hour. The study titled "Washington Street and Highway 111 Intersection Analysis" is available for review at the Public Works Department. In general, the study recommends the following intersection modifications to achieve a LOS "E" at peak hour, peak season: • Northbound to westbound - add 3rd left turn lane. This will require median modifications and re -striping. • Southbound to eastbound - add 3rd left turn lane. This will require median modifications and re -striping. • Southbound to westbound - add right turn lane and remove existing bus turnout (not a stop on the current or future SunLine system). This will require reconstruction of the curb and gutter,. and signal pole modification. • Eastbound to southbound - add 2"d right turn lane. This will require re -striping of the westbound lanes. • Westbound to northbound - add right turn lane. This will require reconstruction of the curb and gutter, signal pole modification and replacement of the bus turn out. • Elimination of the west side pedestrian crossing. • Signal modification for the proposed turn lane improvements including new mast arms and signal heads. The project is partially funded with State Proposition 1 B SLPP funds. Requirements of the funding include fund allocation approval by the California Transportation Commission (CTC), and construction award prior to June 2013. is 050 On April 5, 2011 the City Council adopted Resolution 201 1-026 approving the Fiscal Year 2011/2012 through 2015/2016 Capital Improvement Program (CIP). The Highway 111 at Washington Street Intersection Improvements are included within the adopted CIP. The request for proposal (RFP) to obtain professional engineering services to prepare the PS&E for the Highway 111 at Washington Street Intersection Improvements, Project No. 201 1-01, has been prepared and is ready for distribution to qualified consultants (Attachment 1). The consultant selection process outlined within City Resolution No. 2005-096, adopted December 6, 2005, shall be followed. In accordance with Resolution 2005-096, the guidelines for major services will be followed as the estimated cost may exceed $50,000. The City Manager intends to appoint a consultant selection committee consisting of the following members: Tim Jonasson, Public Works Director, Bryan McKinney, Principal Engineer, and Nick Nickerson, Project Manager. If the City Council wishes to appoint a different committee, the committee would be subject to the Brown Act unless the committee consists solely of two council members. Contingent upon City Council authorization to distribute the RFP on April 17, 2012, the following represents how the project is expected to proceed: City Council Approves PSA Proposal Due Date Recommendations to City Council Project Design (6 months) FINDINGS AND ALTERNATIVES: April 17, 2012 May 11, 2012 June 5, 2012 June — December 2012 The alternatives available to the City Council include: 1. Authorize staff to distribute a Request for Proposal (RFP) to obtain professional engineering services to prepare the plans, specifications and engineer's estimate (PS&E) for the Highway 111 at Washington Street Intersection Improvements, Project No. 2011-01; or 051 2. Do not authorize staff to distribute a Request for Proposal (RFP) to obtain professional engineering services to prepare the plans, specifications and engineer's estimate (PS&E) for the Highway 111 at Washington Street Intersection Improvements, Project No. 2011-01; or 3. Provide staff with alternative direction. Respectfully submitted, �4 othy R. J nas o , P.E. Public Wor Dire or/City Engineer Approved for submission by: Mark Weiss, Interim City Manager Attachment: 1 . Request for Proposal 052 ATTACHMENT 1 c� OF 1 CITY OF LA QUINTA REQUEST FOR PROPOSAL PROFESSIONAL ENGINEERING AND DESIGN SERVICES HIGHWAY 111 AT WASHINGTON STREET INTERSECTION IMPROVEMENTS The City of La Quinta ("City") requests proposals from qualified professional engineering consultants to prepare plans, specifications, and estimates (PS&E) for the Highway 111 at Washington Street Intersection Improvements, Project Number 201 1-01. General Design Parameters The proposed improvements will modify the intersection at Highway 111 and Washington Street in an attempt to achieve a level of service (LOS) E or better during the peak hour, at peak season. According to the results of a focused traffic study the City recently prepared, the intersection is currently operating at LOS F during the weekday peak hour, during the off peak season. The study titled "Washington Street and Highway 111 Intersection Analysis" is available for review within the City Public Works/Engineering Department. An exhibit depicting the recommended alternative is provided at Attachment 1. In general, the study recommends the following intersection modifications to achieve a LOS E at peak hour, peak season: • Northbound to Westbound - Add 3rd left turn lane. This will require median modifications and re -striping. • Southbound to Eastbound - Add 3`d left turn lane. This will require median modifications and re -striping. • Southbound to Westbound - Add right turn lane and remove existing bus turnout (not a stop on the current or future SunLine System). This will require reconstruction of the curb and gutter, and signal pole modification. • Eastbound to Southbound - Add 2"d right turn lane. This will require re -striping of the westbound lanes. • Westbound to Northbound - Add right turn lane. This will require reconstruction of the curb and gutter, signal pole modification and replacement of the bus turn out. U53 Page 1 of 6 • Elimination of the west side pedestrian crossing. • Signal Modification for the proposed turn lane improvements including new mast arms and signal heads. The project is partially funded with State Proposition 1 B SLPP funds. Requirements of the funding include fund allocation approval by the California Transportation Commission (CTC), and construction award prior to June 2013. The design consultant will be responsible for preparing the project plans, specifications and providing an itemized engineer's estimate. Consultant wi►I be responsible for preparing the bid schedule, bid item descriptions, payment methods, and technical provisions. Samples of these specification documents are available for review within the City Public Works/Engineering Department. The City will prepare remainder of the project bid documents. Services Requested Services and products to be rendered in performing all work associated with project development will include, but may not be limited to: • Perform appropriate engineering related field survey, and prepare the base map. (The base map will include existing property lines, all utilities and potential obstructions.) • Preparation of appropriate Environmental Document for compliance with the California Environmental Quality Act (CEQA). • Perform utility coordination and obtain clearances. • Identify potential right-of-way impacts on appropriate preliminary geometric layout plans and prepare Right -of -Way Data Sheets to allow the City to obtain appropriate easements (permanent and/or temporary) for the improvements. • Preparation of Right of Way Certification. • Prepare project plans, specifications and engineer's estimates of probable construction costs. ■ Plans will likely include Title Sheet, Traffic Signal Modification Plan, Street Improvement Plan, Signing and Striping Plan, and necessary construction details. ■ Project Specifications and Bid Documents will likely include the detailed project description, preparation of bid schedule, bid item descriptions, payment methods, special provisions, technical specifications, and any specification detail sheets or standard plans. • Project coordination will include an appropriate number of meetings with City staff, and impacted property owners. The consultant may be required to attend a City Council meeting. The design consultant will be expected to attend the pre -bid meeting and will respond to contractor requests for clarification during the bid process. The design 054 Page 2 of 6 consultant will also be required to respond to requests for information (RFI) and provide clarification of questions relating to its plans during the construction phase. Project Development Process 1. Pre -Design Meeting Initial meeting between the consultant and City staff to clarify project design objectives. 2. Agency Approval A. Consultant will submit PS&E and/or other necessary documents to City to obtain approval. At a minimum, the consultant should plan for the following plan check submittals: (1) V Review - Concept Review and Right of Way impacts. (2) 2n" Review — Easement Documents (3) V Review - 85-90% Check Plans & Specs (4) 4" Review - 100% Check Plans, Specs, & Engineer's Estimate (5) 5t' Review - Preliminary Final (screen check) B. Staff approved PS&E will be submitted to the City Council for approval. C. All approved plans will be provided to the City on compact disk in AutoCAD 2008 or higher format, as well as on "D" size Mylar. Specification documents, including technical specifications, will be provided on digital medium disks in Microsoft Word for Windows format. The Engineer's estimate will be provided in Excel for Windows format. 3. Bidding Phase The consultant will be expected to provide assistance in preparing the necessary documents and coordinate advertisement of the project for bid. Technical support during the bidding and award process will also be required. 4. Construction Phase The consultant will provide assistance during the construction phase. This assistance will include responding to RFI's and responding to contractor requests for clarification. 055 Page 3 of 6 5. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. Proposal packages are to be submitted to the City on/or before May 11, 2012 at/or, before 5:00 p.m. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Bryan McKinney, P.E., Principal Engineer City of La Quinta Public Works/Engineering Department 78-495 Calle Tampico La Quinta, CA 92253 Consultants are encouraged to keep their proposals brief and relevant to the specific work required Proposals shall include the following items: 1. Work Proposal (envelope 1) - submit 4 copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and individual resumes for prime and sub - consultants. (2) Consultant's and sub -consultant experience with similar work, including names and current phone numbers of reference for listed projects. C. Project Understanding and Approach A description of your project understanding, and how you will approach the project. D. Scope of Work Program 056 Page 4 of 6 A description of the tasks, sub -tasks, and deliverables that will be provided. E. Project Schedule Time is of the essence. A comprehensive design schedule is to be submitted describing the nature and scheduling of proposed tasks and reflecting June 6, 2012 as the start date, and construction award in June 2013. 2. Cost Proposal (envelope 2) - submit 2 copies The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each task and/or sub -task defined. Selection Process Work Programs will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Committee may or may not choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top -ranked firm. The successful consultant will be expected to enter into the Professional Services Agreement presented as Attachment 2. 057 Page 5 of 6 CITY OF LA QUINTA REQUEST FOR PROPOSAL PROFESSIONAL ENGINEERING AND DESIGN SERVICES HIGHWAY 111 AT WASHINGTON STREET INTERSECTION IMPROVEMENTS The following is a summary of costs to provide the services outlined in the Request for Proposals for professional engineering consultants to prepare the PS&E for the Highway 111 at Washington Street Intersection Improvements, Project Number 2011-01, and will be used as the basis for negotiating a Professional Services Agreement: Work Objectives Proposed Cost 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. TOTAL LUMP SUM FIXED FEE: $ Consultant may include, as many, or as few, work objectives it believes are necessary to complete the project. Attached herein is a detailed man-hour and fee breakdown for the tasks and sub - tasks defined in our proposal. Prime Consultant Date Signed . 1, 058 Page 6 of 6 T. E% .................................... IN C w FREE z : 3 = d W Wes— LLJ �F- r 3 Z jjll Q (zn x x d O v-,o: WU Z N'a W 1: —► O U) 7r, � O W : F- Z' N !0 d M 6 lkb Ld LU Z L O Z T O V cl a 3 T T d o Q JOf o o E m �i WASHINGTON v z m - J a ^ STRFFf S Bi m m O O� v_a 12 m m rn rn �a5�ppi X N 4 N D fW IL �/ln•_ J V � (O u 060 0 LL CITY"/HA/FA MEETING DATE: April 17, 2012 ITEM TITLE: Approval of Specifications, and Bid Documents and Authorization to Advertise for Bid the Citywide Landscape Lighting Maintenance Contract, Project No. LMC 201 1-15 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _[ CONSENT CALENDAR: ✓ STUDY SESSION: PUBLIC HEARING: Approve the specifications and bid documents and authorize staff to advertise for bid the Citywide Landscape Lighting Maintenance Contract, Project No. LMC 2011-15. FISCAL IMPLICATIONS: The current contract amount for citywide landscape lighting maintenance services, for Fiscal Year 201 1 /2012 is $137,700. The recommendations contained within this report will be funded through: Lighting and Landscape Contract Maintenance Account No. 10 1 -7004-431 -32-07 and Parks Account No. 101-3005-451-32-07 The specific approval of the appropriation for this contract will be made with the adoption of the Fiscal Year 2012/2013 Budget. CHARTER CITY IMPLICATIONS: This project is funded entirely by local funds. Therefore, under the Charter City status as the law currently stands, the prevailing wage rates should not be required. However, the California Supreme Court this month is hearing a case that will determine whether charter cities may exempt themselves from prevailing wages. In order to 062 cover either alternative, the bid documents will require the contractor to bid a price both with and without a prevailing requirement. BACKGROUND AND OVERVIEW: This program provides for bi-weekly inspections of all landscape lighting systems located within the City's medians, parks, perimeter landscapes and parking facilities. The successful low bidder shall also be responsible for providing electrical contractor services and any labor required in order to repair these lighting systems. All materials are provided to the contractor by the City. The contractor is also required to respond to and make repairs to hazardous situations (i.e. exposed wiring) within two hours of notification. The specifications allow for four (4) one-year extensions renewable at the beginning of each fiscal year through Fiscal Year 2016/2017, at the City's discretion. Upon City Council's approval, staff will advertise for bids for this project. The contract duration will be for one (1) year, July 1, 2012 thru June 30, 2013, with an option to extend the contract for each subsequent year if the contractor performs in a satisfactory manner. The contract may be terminated by the City with 30 days written notice. Cost savings may be possible due to the number of facilities that have been added the last four years to this contract and the advantageous bidding environment that currently exists for this type of work. The contract specifications are available for review in the Public Works Department. An alternative will be included in the bid schedule to allow for reduced inspection hours, from 40 hours per week to 34 hours per week, in order to meet proposed budget reductions for Fiscal Year 2012/2013. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the specifications, and bid documents and authorize staff to advertise for bid the Citywide Landscape Lighting Maintenance Contract, Project No. LMC 2011-15; or 2. Do not approve the specifications, and bid documents and authorize staff to advertise for bid the Citywide Landscape Lighting Maintenance Contract, Project No. LMC 2011-15; or 3. Provide staff with alternative direction. .1 063 Respectfully submitted, Cim othy Jon Public ks D ector/City Engineer Approved for submission by: Y ' `t'�-- �\ 9- Mark Weiss, Interim City Manager ME Taf 4 so a" Ci SA / HA / FA MEETING DATE: April 17, 2012 ITEM TITLE: Adoption of a Resolution Authorizing the City Manager to Execute Certificates of Acceptance for Deeds and Other Conveyances AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 4 STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council authorizing the City Manager to execute Certificates of Acceptance for deeds and other conveyances that have been approved for acquisition and/or acceptance by the City Council, or that involve the acceptance of easements or right-of-ways. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council must authorize the acquisition of easements and/or real property. The City Council must also authorize the recording of all easements, deeds and other conveyance instruments. Government Code §27281 states: "Deeds or grants conveying any interest in or easement upon real estate to a political corporation or governmental agency for public purposes sha0not be accepted for recordation without the consent of the grantee evidenced by its certificate or resolution of acceptance attached to or printed on the deed or grant.' Government Code §27281 also states: A political corporation or governmental C65 agency, by a general resolution, may authorize one or more officers or agents to accept and consent to such deeds or grants. " The proposed resolution grants the City Manager, and in her/his absence, the Interim, Acting or Assistant City Manager authority to execute certificates of acceptance for deeds and other conveyances that have been approved for acquisition and/or acceptance by the City Council. The resolution also grants the authority for the acceptance of easements or right-of-ways. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council authorizing the City Manager to execute Certificates of Acceptance for Deeds and other conveyances that have been approved for acquisition and/or acceptance by the City Council, or that involve the acceptance of easements or right-of-ways; or 2. Do not adopt a Resolution authorizing the City Manager to execute Certificates of Acceptance for Deed and other conveyances; or 3. Provide staff with alternative direction. Respectfully submitted, Susan Maysels, InteriM City Clerk Approved for submission by: V �h Mark Weiss, Interim City Manager 066 RESOLUTION NO. 2012 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE CERTIFICATES OF ACCEPTANCE FOR DEEDS AND OTHER CONVEYANCES WHEREAS, Government Code Section 27281 requires that deeds or grants conveying any interest in or easement upon real estate to a city for public purposes shall not be accepted for recordation without the consent of the City evidenced by its certificate or resolution of acceptance attached to or printed on the deed or grant.; and WHEREAS Government Code Section 27281 also states that a City, by a general resolution, may authorize one or more officers or agents to accept and consent to such deeds or grants. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The City Manager is authorized on behalf of the City of La Quinta, to execute acceptances and consents for all deeds, grants and other conveyances, transmitting any interest in real estate for public purposes where such acquisitions, acceptances and/or consents were approved by the City Council of the City of La Quinta. The City Manager is also authorized to execute acceptances and consents that involve the acceptance of easements or right-of-way for public improvements without the prior approval of the City Council, as such approval is granted in this Resolution. Section 2. If the City Manager is unavailable to execute the acceptance and consent, the Interim, Acting or Assistant City Manager is so authorized. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 17" day of April 2012 by the following vote: AYES: NOES: ABSENT: ABSTAIN: to 061 Resolution No. 2012- City Manager Signature Authorization Certificates of Acceptance Adopted: April 17, 2012 Page 2 of 2 DON ADOLPH, Mayor City of La Quinta, California ATTEST: Susan Maysels, Interim City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California M$' Coachella Valley Mosquito and Vector Control District "Protecting Public Health Since 1928. " Distirct's Mission "We are dedicated to enhancing the quality of life for our community by providing effective and environmentally sound vector control and dis- ease prevention pro- grams through research, development, and public awareness. District's Core Values • Protect public health from vector -borne disease. • Ensure professional delivery of services. • Maintain high ethi- cal standards and open communica- tion. • Be environmentally conscientious. • Maintain a profes- sional, technical and skilled staff. How Flo We protect Public Health? Integrated Vector Management Mosquito and vector control is based on scientifically planned management tactics and control strategies that reduce the abundance of vectors in a timely manner. This method is commonly referred to as "integrated vector management" (IVM). The District's comprehensive IVM program targets mosquitoes, eye gnats, and the Red Imported Fire Ant (RIFA). There are six basic components to the District's IVM Program: Public Information and Education Inform the public about mosquitoes, vectors, and the diseased they transmit and educate them on how to reduce standing water on their property and how to utilize personal protective measures. Vector and Arbovirus Surveillance Monitor both mosquito and disease prevalence in the Coachella Valley to inform the public and help control decisions. Biological Control Utilize mosquitofish and other natural predators and pathogens of vectors to control them. Physical Control Improving the environment to prohibit / reduce mosquito and vector production. Chemical Control Use of highly specific control products to reduce the mosquito Quality Control Routine data collection by professional staff is used to modify and enhance the efficiency of the District's IVM Program What is a Vector? www.cvmvcd.org A vector is any arthropod, insect, rodent or other animal of public health significance capable of harboring or transmitting the causative agents of human disease 069 How many lives are protected.7 The Coachella Valley MVCD provides vector control and disease:pre- vention services to an ' estimated 350,000 `resi- dents. State-wide mos- quito and vector control. agencies protect over 38 million Californians. What is NPDES? A National Pollutant Discharge Elimination System (NPDES) Permit is a permit that authorizes a person or a corporation to release pollutants into a public water- way (Water of the US) . Prior to 2009 pesticides utilized for Mosquito and Vector Control were only regu- lated by the Federal Insecticide, Fungicide and Rodenticide Act (FIFRA) and were NOT considered pollutants. What is the difference between the Federal and California NPDES Permit for Vector Control? Permit and Reporting Criteria Annual Report of Applications Made to Waters of the US. Annual Report documenting visual, physical -,Pesticide Use in and chemical evaluations conducted prior,dur- CailfOrnia ` ingand aftertreatment to10%ofall applica- tions made to Waters of the US. o 'In2010, 170 million. pounds of pesticides' where used in Califor- nia. o Less than 0.8% of total 2010 pesticide usage was for Public Health Vector Con- trol. www.cvmvcd.org Annual Report recommending improvements to the Districts Pesticide Application Plan. Annual Report discussing best management prac- tices the District uses and whether they are effec- tive. j Annual Executive Summary discussing violations and effectiveness of the District's Pesticide Appli- cation Plan. Federal Permit YES NO NO NO NO California Permit YES YES YES YES YES Do chemicals utilized by the District for mosquito control pose a risk to Waters of the US? NO - All mosquito control products are evaluated for safety before they are reeistered by the federal and state EPA for use in California. The NPDES permit mandates redundant environmental safety evaluations of mosquito control products by local government agencies. Example: Out of 73 monitored treatments in March 2012 by District staff the only adverse condition recorded was mosquito larvae death. CIO What are the costs of NPDES permit for the District? t? District staff on average spend 27.5 hours per week on NPDES monitoring requirements. Estimated annual cost in staff hours and other fees for the District to comply with require- ments of the California NPDES permit: $67,560.00 / year What are the real Human Health costs of the NPDES Permit? • NPDES Permit visual monitoring requirements take critical time away from Vector Control Technicians monitoring other sites that may be producing mosquitoes capa- ble of transmitting disease such as West Nile Virus. • Example: In March 2012, District Vector Control Technicians performed 43 post treatment visual inspections where they found no negative effects of our treat- ments and no new mosquito breeding This resulted in 39 hours of work that could have been spent in other areas of the Coachella Valley controlling mos- quitoes. • CONCLUSION —Many of the duplicative requirements of the State/Federal NPDES permit are impeding Vector Control Professionals from Protecting Public Health. Is there a legislative solution to this redundant regulation on protecting Public Health in California? YES - H.R. 872 " Reducing Regulatory Burdens Act" H.R. 872 states that if pesticides are used in compliance with FIFRA, then no additional per- mit would be required by the EPA or by a State. If pesticides are not used in compliance with FIFRA, then the applicator could be in violation of the Clean Water Act as well as FIFRA. H.R. 872 passed out of the U.S. House of Representatives with strong bipartisan support and also appears to have the same in the U.S. Senate but a hold has been placed on the bill. What are we asking for? 'I. Please consider having a discussion with the State Water Board and asking them if visual monitoring is really worth the time and cost to both vector control districts and the State. 12. Please Contact Senator Boxer and Senator Feinstein and ask them to bring H.R. 872 to a vote in the U.S. Senate. www.cvmvcd.org DATE The Honorable Dianne Feinstein United State Senate 331 Hart Senate Office Building Washington, D.C. 20510 Re: Support for H.R. 872 `The Reducing Regulatory Burdens Act of 2011" Dear Senator Feinstein I am writing on behalf of INSERT_CITY/COUNTY to declare our support for legislation that exempts public health pesticides from additional regulation under the Clean Water Act. The INSERT CITY/C_OUNTY is disappointed that a recently proposed bill to provide such an exemption, H.R. 872, has not been able to come to a vote in the Senate after receiving overwhelming bipartisan support in the House. This new layer of regulation will not provide any foreseeable protection to our nation's waters beyond that already mandated under the Federal Insecticide Fungicide and Rodenticide Act (FIFRA) and practiced by mosquito control agencies since their inception. We are very concerned that without H.R. 872, the regulations imposed by a new Clean Water Act NPDES permit requirement will have a significant impact on the public health of the people who live, work, and recreate our community. This will ultimately compromise the delivery of critical public health vector control services. NSERTL'OCAL f FARNIATIONtON WEST NI E VIRUS MOSQUITO CONTROLISSUES If our local mosquito and vector control district is not able to seek relief from the National Pollutant Discharge Elimination System (NPDES) permit, the district will be unable to provide the public health protection that ureRyo .�C urn has come to rely on. Currently, under the NPDES permit, NSERT NAME OF -6t L MOSQUITO CONTROL DISTRICT will have to divert money and manpower away from providing direct services and public health protection toward costly and labor-intensive reporting and monitoring activities, resulting in slower vector abatement response times and reduced disease surveillance and prevention, ultimately increasing the level of public health risk from new species infestations, West Nile virus outbreaks and other mosquito -borne diseases. From past and current collaborations, we have found that ME INSERT NAOF;LOCAL•MOSQUITO CONTROLEDlSIRICT has been a productive and responsive community partner and a responsible steward of the environment. For decades, mosquito and vector control districts have implemented a wide variety of Integrated Vector Management strategies to control for disease vectors and protect public health, while minimizing environmental impacts. In recent media coverage, other legislators and regulators have demonstrated an incomplete understanding of mosquito and vector control and how it will change under the new NPDES permit. We encourage you to support bringing H.R 872 to the floor of the Senate for debate to educate U.S. legislators about the true impact these new regulations will have on the public health of all Americans. 072 In the interest of public health and the long-term health of the environment, we ask you to urge Senator Reid to bring H.R. 872 to a vote. Please contact me at INSERT CONTACT INFORMATICiN FOR SIGNER Sincerely, NAM E TITLE Jeremy Wittie From: abradley@mvcac.org Sent: Tuesday, April 10, 2012 3:37 PM To: Jeremy Wittie Subject: MVCAC Legislative Update In support of MVCAC's ongoing efforts to have a vote taken on H.R. 872, we are requesting all of our member agencies take the following steps to outreach to Senator Dianne Feinstein: Step One If you have not yet communicated with Senator Feinstein, please use the H.R. 872 template letter to compose a letter from your district to the Senator and send a copy of your letter to the attention of: Jessica Hartzell Field Representative U.S. Senator Dianne Feinstein One Post Street, Suite 2450 San Francisco, CA 94104 Jessica hartzell@feinstein senate goy Step Two Using the MVCAC City/County template letter on H.R. 872 - ask city and/or county leaders in your area to personalize and send a letter to Senator Feinstein with a copy to Jessica's attention at the above address. MVCAC's 81st Annual Conference • February 3 - February 6, 2013 Hyatt Regency Sacramento Mosquito @ Vector Control Association of Califomia 1 1215 K Street Suite 2290 1 Sacramento I California 1 95814 P: 916-440-0826 I F: 916-231-2141 073 Department Report (0 City of Fire Department Quarterly Report January 1 through March 31, 2012 Presented by: Pete Blakemore Battalion Chief 074 RIVERSIDE COUNrf RRE DEPARTMEW IN COOPERATION WITH THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION John R. Hawkins — Fire Chief 210 West San Jacinto Avenue - Perris, CA 92570 (951) 940-6900 - www.rvcfire.org PROUDLY SERVING THE April 2, 2012 UNINCORPORATED AREAS OF RIVERSIDE COUNTY AND THE CITIES OF: Honorable Mayor Adolph Members of the City Council BANNING City of La Quinta BEAUMONT P.O. Box 1504 La Quinta, CA 92253 CALIMESA CANYON LAKE Ref: Quarterly Report COACHELLA DESERT HOT SPRINGS Please find the attached Fire Department Quarterly Report for the City of La Quinta. This report covers the 1st quarter of 2012. EASTVALE INDIAN WELLS Riverside County Fire Department units responded to a total of 844 calls for service INDIO within the City of La Quinta. These responses are broken down into the following JURUPA VALLEY classifications: LAKE ELSINORE • Medical Emergencies 651 LA OUINTA • False Alarms 78 MENIFEE • Structure Fires 3 MORENO VALLEY • Wlldland Fires 1 • Rescues (vehicle accidents, entrapments) 58 NORCO • Other Fires (refuse, vehicle etc.) 4 PALM DESERT • Public Service Assists (Non -emergency assistance) 31 PERRIS . Fire Menace Standby (fuel spills, gas leaks etc.) 18 RANCHO MIRAGE RUBIDOUX CSD Below is a summary of various activities and events that occurred in the city in which SAN JACINTO during the first quarter of 2012. TEMECULA WILDOMAR • SPECIAL EVENTS BOARD OF SUPERVISORS: J16 23> 2012 La Quinta Firefighters and Paramedics provided o January — Emergency Medical Services (EMS) to participants and patrons of the BOB BUSTER DISTRICT i Humana Golf Challenge. Firefighters provided complete EMS daily on three courses located in the city. Over 600 hours of coverage was JOHN TAVAGLIONE DISTRICT 2 provided to ensure a safe and enjoyable venue for all that attended. Staff tended to more than 30 requests for EMS with 4 being transported to JEFF STONE DISTRICT 3 local area hospitals. Additionally Fire Staff assisted with PGA staff to JOHN BENOIT ensure the safe evacuation from the venue during a wind event. DISTRICT 4 MARION ASHLEY DISTRICT 5 ' 075 i t ;.Jr'— • EMERGENCY PREPARDNESS o March 24-25, 2012 La Quinta Firefighters assisted City Emergency Services staff providing CERT training to the community One of many damaged portable structures at the Humana Challenge a FIRE PREVENTION / EDUCATION o January 25, 2012 — Fire Station Tour from James Monroe Elementary School. o March 29, 2012 — Fire Station Tour from John Adams Elementary school • EMERGENCY ACTIVITY o January 12,2012 - La Quinta Firefighters assist adjacent Battalion on three alarm commercial fire at a local restaurant February 8, 2012 — La Quinta firefighters respond to a Hazardous Material Incident at LQ High School. Regional response by County Fire Department Hazardous Materials Response Team (HMRT), Desert Sands Unified School District and La Quinta Police Department to a suspicious container on campus. HMRT staff secured products and identified the material as Napalm. No injuries to students, staff or public responders. o February 26 and 27, 2012 — La Quinta Firefighters and Paramedics responded to three separate cardiac arrest calls within 24 hours. Citizen CPR was initiated prior to our arrival. A positive outcome was a direct result of early Citizen CPR and Advanced Life Care provided by La Quinta Firefighters and Paramedics. Respectfully submitted, John Hawkins County Fire Chief By. Traffic Collision at Highway 111 and Jefferson St. Pete Blakemore Battalion Chief 10 076 One of the many types of responses handled daily by your La Quinta Firefighters La Quinta City Fire Responses Quarterly Totals dical Emergencies M False Alarms oStructure Fire oWildland Fires ❑ Rescues ❑Other Fires ❑ Public Service Assists ®Fire Menace Standby JAN FEB MAR Totals Medical Emergencies 234 209 208 651 False Alarms 28 23 27 78 Structure Fire 3 0 0 3 Wildland Fires 0 0 1 1 Rescues 18 18 22 58 Other Fires 1 2 1 1 1 4 Public Service Assists 11 16 4 31 Fire Menace Standby 9 1 7 1 2 18 TOTALSI 305 1 274 1 265 844 N"- 077 La Quinta City Fire Responses Quarterly Totals Quarterly Comparisons 02011 C32012 700 y�. s 600 :< 500 x.. 400j 300 ,k ,Q 200 .M 100 0 Hp �` re v 't1190'. dse S'�GPf4^ ;Z, 'QPs°GQf�e^� o'� 00,P a szoo 'd0e s S 90'c'0ysss ra,'06 S fS y First Quarter 2011 u Medical Emergencies 643 651 False Alarms 72 78 Structure Fire 10 3 Wildland Fires 0 1 Rescues 63 58 Other Fires 11 4 Public Service Assists 48 31 Fire Menace Standby 16 18 TOTALS 863 844 4isn012 to 078 .. 10 cd a 4 N � � d w of o N 1Cd ` LL A v C c N N c i A za c m a e 0 Y tll dOD 00 Cl) CO) t0 t C U O U m z c 0 u c 2 00 C 00) 0) Cob M V c � c z a c ec 'a o M A r� n M a Go a m c5 e a Q � 7 V 0 c a n Li to E WA CO) r m a C C � N � 0 0 � N U N O_ O C y a) ii CD v, U U C C a) Ud) UU ccoc C N 9 N N m 9 m as zs za zFL " 079 Department Report: 11 Police Department Monthly Report March 2012 Prepared for i:m La Quinta Police Department SIGNIFICANT ACTIVITY REPORT Captain Frank Taylor Chief of Police Thursday, March 1, 2012 8:11 PM — Officers were dispatched to a traffic collision at Ave. 48 and Adams St. Officers arrested the driver, Deborah Oakes, 45, of La Quinta for driving under the influence. Oakes was booked into the Indio Jail. Friday, March 2, 2012 12:53 PM — Officers located a vehicle at Washington St. and Calle Tampico which had been reported to be involved in an assault with a deadly weapon incident in the City of Indio. Officers conducted a traffic enforcement stop of the suspect vehicle and detained three subjects. Officers detained Justin Goldstein, 18, of La Quinta and two male juveniles from La Quinta. Officers from the Indio Police Department responded to conduct the suspect interviews. Saturday, March 3, 2012 8:40 PM —Officers responded to the 78900 block of Hwy 111 reference a burglary. Domenique Castillo, 40 19, of Indio was arrested for commercial burglary. 11:00 PM -- Officers responded to the 79200 block of Blackhawk Way to investigate a report of trespassing. Emilio Diaz, 18, Joseph Ortega, 18 and a male juvenile, all of Indio were arrested for trespassing and vandalism. Sunday, March 4, 2012 1:20 AM — Officers were dispatched to the 44900 block of Vista Dunes regarding a missing juvenile. It was learned that the juvenile was not missing and had been arrested for felony vandalism. 4:03 AM — Officers conducted a vehicle stop at Jefferson St. and Ave. 48. George Pedro Damian Rodriguez, 22, of La Quinta was arrested for driving under the influence. 7:44 PM — Officers responded to the 78900 block of Hwy 111 to investigate a report of a burglary and assault.. Nicole Salazar, 26, of Indio was arrested for commercial burglary, assault with a deadly weapon and an outstanding felony warrant. Kay Glass, 34, of Indio was also arrested for commercial burglary. Monday, March 5, 2012 4:09 PM — Officers were dispatched to the 53800 block of Eisenhower Drive regarding a report of domestic violence. Angela Cribbins, 27, of La Quinta was arrested for domestic violence. Tuesday, March 6, 2012 12.15 PM — School Resource Officers arrested a male juvenile, 16, in the 79200 block of Blackhawk Way Alm for vandalism. He was booked into Juvenile Hall. 1p Wednesday, March 7, 2012 Mi AM 8:00 PM — Special Enforcement Team officers responded to a report of shoplifting in the 78900 block of Highway 111. Marcos Padilla, 43, of Coachella was arrested for commercial burglary and violation of parole. Monica Gray, 34, Cathedral City was arrested for commercial burglary. Both suspects were booked into the Indio Jail. 11:16 PM -- Officers conducted a pedestrian check on Washington Street and Channel Drive. Dominic Anthony Rios, 48, of Indio, a parolee at large, was arrested for a felony warrant. Rios was booked into the Indio Jail. Thursday, March 8, 2012 8:30 PM — Officers arrested Dino Mendoza, 27, of La Quinta for possession of stolen property. Mendoza attempted to sell undercover deputies a bicycle that had been stolen in La Quinta four days earlier. Friday, March 9, 2012 8:12 PM - Special Enforcement Team officers conducted a traffic stop at Avenue 52 and Washington Street and contacted the driver Rogelio Damian, 36, of La Quinta. Damian was arrested for driving on a suspended license, being in possession of a methamphetamine pipe, and being under the influence of a controlled substance. Damian was booked into the Indio Jail. Saturday, March 10, 2012 5:07 PM — Officers responded to the area of Highway I I I and Adams Street in reference to a single vehicle traffic collision. The driver, Alice Deleon, 70, of Indio was arrested for driving under the influence Ask of narcotics and booked into the Indio Jail. Sunday, March 11, 2012 3:17 AM — Officers conducted a traffic stop on Washington Street and Highway I I I and arrested Randal Lynn Walker, 55, of Palm Desert for driving under the influence. Monday, March 12, 2012 3:07 PM — Officers responded to the 79200 block of Hwy. I I I to investigate a report of a theft. Jennifer Rodriguez, 31, and Jennifer Espinoza, 24, both of Salton City were arrested for shoplifting. 5:59 PM — Officers were dispatched to the 50700 block of Santa Rosa Plaza in reference to a report of domestic battery. Robert Toth, 53, of Connecticut was arrested for domestic battery. 9:30 PM -- Officers responded to John F. Kennedy Hospital, 47111 Monroe St., Indio, regarding a report of domestic assault. Jacinto Rapax, 21, of Indio was arrested for domestic violence, assault with a deadly weapon, child endangerment, witness intimidation and violation of a temporary restraining order. Tuesday, March 13, 2012 6:00 PM -- Officers responded to the 51600 block of Avenida Rubio regarding a domestic violence call. Zenaida Garcia, 22, of Coachella and Francisco Elias Jr., 24, of La Quinta were arrested for spousal abuse. Wednesday, March 14, 2012 2:00 AM — While conducting a routine business check, officers saw an individual exit a business as the theft -prevention alarm activated. The suspect entered a vehicle and attempted to leave the location. Officers conducted an enforcement stop on the vehicle and arrested Eric Rodriguez, 41, of La Quinta for IF commercial burglary. Rodriguez was booked into the Indio Jail. 1:09 PM — Officers conducted a pedestrian check at Avenida Bermudas and Calle Monterey and arrested Diana Ramirez for an outstanding driving under the influence warrant. 5:36 PM -- Officers responded to Dune Palms Road and Blackhawk Way in reference to a traffic collision. Investigation revealed Gianine Parker, 40, of Pahn Desert was driving a stolen vehicle when she caused a three vehicle collision. Parker fled and was later located in Palm Desert where she was arrested for felony hit and run, possession of a stolen vehicle and assault with a deadly weapon. Thursday, March 15, 2012 12:37 AM -- Officers investigated a report of a robbery in the 45300 block of Seeley Drive. A female employee was walking to her vehicle in the parking lot of her place of employment when a male adult approached her. The suspect brandished a weapon and demanded money. The suspect fled the area on foot. 3:57 AM — Officers responded to Washington Street and Avenue 47 regarding a single vehicle traffic collision. Marisol Bustamonte, 19, was found to be driving under the influence of marijuana and was arrested for driving under the influence of drugs. 8:37 AM — Officers responded to Tango Court in reference to a past robbery. The victim stated he was walking his dog on Tuesday, 031312, when he was approached by an adult male who told him to give him his jersey or he would hurt him. Concerned for his well being he complied. The victim said he believes the suspect lives in the same community and pointed out the residence. Ian Spencer, 23, of La Quinta was positively identified during an infield lineup. Spencer was arrested and transported to the Indio Jail. Friday, March 16, 2012 No Significant Activity Saturday, March 17,2012 1:29 PM — Officers responded to the 79200 block of Hwy. 111 reference a petty theft. Loss prevention officers contacted the subject as he was getting into a vehicle in the parking lot. The suspect fled the location prior to officers arriving. Loss prevention officers provided the license plate number of the suspect's vehicle and investigation is continuing. 8:35 PM — Officers were dispatched to the 79200 block Hwy. I I I reference a report of shoplifting. Chris Pelletier, 25, of Palm Desert was arrested and booked into Indio Jail. Sunday, March 18, 2012 1:02 AM — Officers conducted a bicycle stop at Calle Arroba and Avenida Martinez and arrested Joseph Michael Alvarez, 34, of La Quinta for possession of an illegal weapon. Alvarez was booked into the Indio jail. Monday, March 19, 2012 2:45 AM — Officers were dispatched to the 79500 block of Hwy. I I I regarding a theft. An adult male committed a beer run at the location and fled into the wash behind the business. Tuesday, March 20, 2012 11:40 AM — Officers responded to the 49900 block of Eisenhower Drive to investigate a report of a theft. Melissa Nunez, 42, and Monica Velasquez, 49, both of La Quinta were arrested for theft and possession of 1 drug paraphernalia. 8:31 PM — Special Enforcement Team officers conducted a traffic stop on Avenida Vallejo and Calle Sonora. Mark Anthony Magana, 40, of La Quinta was arrested for driving under the influence. Wednesday. March 21, 2012 9:00 PM — Officers responded to the 53800 block of Avenida Juarez in response to a report of a theft. The victim had a friend spend the night. The next morning numerous items were found missing from the residence. Officers developed suspect information and are working with Special Enforcement Team officers in solving the case. Thursday. March 22, 2012 12:11 PM — The Business District Officer responded to the 79200 block of Hwy. I I I regarding a report of a shoplifter. Oswaldo Lopez, 24, of La Quinta was arrested for commercial burglary and possession of drug paraphernalia. Lopez was booked at the Indio Jail. 3:41 PM — Officers responded to the 79200 block of Hwy. I I I and arrested Roger Sierra, 19, of Palm Desert for public intoxication. Sierra was booked into Indio Jail. Friday, March 23, 2012 4:33 PM — Officers were dispatched to the 45300 block of Seeley Drive to investigate a report of an intoxicated driver. Officers located and contacted, Brian Pittman, 49, of Palm Desert and Jason Hobson, 41, of Cathedral City. Hobson was taken into custody for public intoxication and resisting arrest. Pittman secured his vehicle and was picked up by a relative. 4:52 PM — Officers responded to the 78900 block of Hwy. 1 I 1 in regards to a theft and arrested Janette Diaz, 20, of Indio and three female juveniles for shoplifting. Diaz was booked in Indio Jail and one juvenile was booked into Indio Juvenile Hall. 9:45 PM — Special Enforcement Team officers conducted a parole compliance check in the 51300 block of Avenida Velasco. Daniel Ramirez, 26, of La Quinta was arrested for a felony warrant for possession of a controlled substance. He was booked into the Indio Jail. 10:00 PM — Special Enforcement Team officers conducted a vehicle check at Avenida Velasco and Avenida Montezuma. Alyssa Jaraczewski, 20, and Alejandro Barboza, 26, both of La Quinta were arrested for being under the influence of a controlled substance and possession of drug paraphernalia. They were booked into the Indio Jail. Saturday. March 24.2012 1:30 AM -- Officers conducted a traffic stop in the area of Hwy. 1 I I and La Quinta Drive and arrested Donna Otterson, 48, of Indio for driving under the influence. Otterson was booked into the Indio Jail 1:30 PM - Officers conducted an occupied vehicle check in the area of Palm Royale Drive and Darby Road regarding a report of a domestic disturbance. Marcia Perez, 37, of La Quinta was arrested for felony domestic battery and transported to the Indio Jail. 3:56 PM -- Officers responded to a traffic collision involving two bicyclists that were traveling on Jefferson Street between Avenue 50 and Avenue 52. No motor vehicles were involved in the incident. One rider fell to the ground, struck his head and lost consciousness. The force of the fall split the rider's helmet in half. He was taken to Desert Hospital where doctors found no trauma and released him from hospital. The rider's helmet protected him from a serious, if not fatal, head injury. W Alk Sunday, March 25, 2012 3:02 AM — Officers conducted a vehicle stop at Washington Street and Avenue 48. Erik Dewitt Jackson, 30, of La Quinta was arrested for driving under the influence. 3:00 PM — Officers conducted a vehicle stop on Airport Blvd. and Monroe Street. Domingo Ruiz Rivera, 59, of Thermal was arrested for being in possession of cocaine and methamphetamine. 7:30 PM — Officers responded to the 51400 block of Calle Jacumba regarding a report of a disturbance. Kathy Rodriguez, 48, of La Quinta was arrested for public intoxication. Monday, March 26, 2012 10:30 PM — Special Enforcement Team officers conducted a traffic stop on a vehicle leaving a residence on Calle Santa Barbara. The passenger of the vehicle, Scott Mitchell Valeu, 31 of Morongo Valley was arrested for an outstanding felony warrant. Valeu was booked into the Indio Jail. Tuesday, March 27, 2012 6:25 PM — Officers responded to the 51400 block of Calle Hueneme regarding a report of a disturbance. Jeremy Williams, 27, of La Quinta was arrested for obstructing and resisting an officer. 8:09 PM — Officers were dispatched to the 78300 block of Highway I I I reference a battery. Blake Thompson, 26, of La Quinta was arrested. Wednesday, March 28, 2012 9:45 PM — Officers made a traffic stop at Washington Street and Avenue 48 and arrested Raundell Packwood, 50, of La Quinta for driving under the influence. 10:35 PM — Officers arrested Aliza Paiz Grayzell, 42, of Oregon for driving under the influence at Highway I I I and Costco Drive. Grayzell was booked into the Indio Jail. Thursday, March 29, 2012 2:05 PM — School Resource Officers arrested Michael Flaherty, 20, of La Quinta at La Quinta High School for resisting arrest, possession of illegal prescription drugs and possession of marijuana. He was booked at Indio Jail. 3:20 PM — Special Enforcement Team officers conducted a parole compliance check in the 52100 block of Avenida Carranza. John Michel, 46, and Peter Martinez DeLaGarza, 56, both of La Quinta were arrested for being under the influence of a controlled substance, possession of methamphetamine and possession of drug paraphernalia. 3:45 PM — Coachella Valley Gang Task Force officers conducted a probation compliance check in the 52900 block of Avenida Rubio. Alfredo Ramirez, 23, and Ruben Ramirez, 23, both of La Quinta were arrested for violation of probation. 4:20 PM -- Coachella Valley Gang Task Force officers conducted a probation compliance check in the 54000 block of Avenida Madero. Michael Espinoza, 21, of La Quinta was arrested for a violation of probation warrant. Shawana Espinoza interfered with arresting officers and was arrested for delaying a peace officer and battery on a peace officer. Both suspects were booked into the Indio Jail. 5:22 PM — Special Enforcement Team officers conducted a parole compliance check in the 53800 block of Avenida Carranza. Brandon Myers, 23, of La Quinta was arrested for possession of drug paraphernalia. ME 5:28 PM -- Officers responded to the 79100 block of Violet Court in reference to a report of an attempted robbery. Investigation revealed that a male juvenile was confronted by a male suspect who brandished a weapon and demanded the victim's property. The victim fled from the location and ran to his residence. Officers searched the area but were unable to locate the suspect. 7.05 PM — Officers responded to the 51900 block of Avenida Mendoza in reference to a report of an assault with a deadly weapon. An on -going conflict escalated when Jose Manuel Hernandez, 18, of La Quinta brandished a firearm and fired into the air. A male juvenile also brandished a weapon during the incident. Both suspects fled the area and are subject to arrest when they are located. Friday, March 30, 2012 5:20 AM — Officers were dispatched to a report of suspicious persons in the area of Breckenridge Drive and Cypress Pointe Drive. Arriving officers observed a vehicle leaving the area at a high rate of speed. Officers initially lost sight of the vehicle but quickly located the unoccupied vehicle near Park Avenue and Avenue 50. Officers learned that the vehicle had just been stolen from the 78900 block of Breckenridge Drive Based on information developed; officers located and detained four male juveniles related to the stolen vehicle. 4:52 PM — Offices responded to a domestic disturbance in the 79300 block of Highway 111. Luis Marin Rosa, 45, of Salton City was arrested for stalking, a felony arrest warrant, resisting arrest, possession of a loaded, concealed firearm, and possession of a firearm with an altered serial number. 6:46 PM — Officers responded to Avenue 58 and Madison Street in reference to a single vehicle traffic collision. Bradley Pierson, 51, of La Quinta was arrested for driving under the influence. Pierson was booked into the Indio Jail. is Saturday, March 31, 2012 9:33 AM — Officers conducted a follow up investigation related to an act of vandalism in the area of PGA Blvd. and Jefferson Street. Officers contacted David Basquez, 20, of Indio and were able to positively identify him as the suspect based on the video surveillance from the initial vandalism call. Basquez was arrested for felony vandalism and booked at the Indio Jail. 2:40 AM — Officers conducted a vehicle stop in the area of Washington Street and Calle Tampico and arrested Luciano Mendez, 32, of Coachella for driving under the influence. Mendez was booked into the Indio Jail. E Officer David Koedyker Officer Christian Bloomquist Officer Stephen Davis Joshua Reinbolz on CITY OF LA QUINTA Special Enforcement Team March2012 Sgt. Alan Northrup Cpl. Joshua Reinbolz Officer Justin Pittenger Officer Miguel Ramos niff congratulates S.E.T. Officer occasion of his promotion to Corporal. SUMMARY FOR THE MONTH OF FEBRUARY 2012 Type of Activity # of Incidents Type of Activity # of Incidents Programs 10 Search Warrant 5 Vehicle Checks/Stops 62 Probation/ Parole Search 31 Pedestrian Checks 30 Arrest Warrants Served 20 Follow-ups 19 Arrest/Filing-Felony 10 Property Value Recovered $19,200.00 Arrests/Filing- Misdemeanor 22 087 SIGNIFICANT ACTIVITY La Quinta SET officers initiated a very proactive investigative operation related to a gated community which had experienced numerous residential burglaries. La Quinta SET officers were on scene at various times of day and night in an effort to prevent crime and identify suspects. During the operation, SET officers apprehended four juveniles in the area who were issued citations for curfew violation. One of the juveniles was arrested for possession of burglary tools. Since this program was implemented ,crime in the gated community has fallen sharply. La Quints SET officers assisted La Quinta School Resourse officers in serving a vandalism related search warrant. The warrant stemmed from a vandalism investigation that occurred on a local school campus. Additional evidence was located at the residence to support the investigation. La Quinta SET officers conducted a community crime prevention presentation for a Home Owners Association meeting at Rancho La Quinta. Officers discussed various principles of crime prevention as well as offering practical crime prevention techniques. SET officers enjoyed a very positive time of community dialogue as members of the community submitted questions to the officers. La Quinta SET officers responded to a report of a commercial burglary in the 78900 block of Highway 111. Investigation revealed the suspects had been stealing items from 40 a business over the course of several months. Over $2,000.00 of stolen property was recovered and two suspects were arrested for burglary, possession of drugs and possession of a dangerous weapon. La Quinta SET officers assisted the Business District Officer in an undercover operation designed to recover property stolen in a recent La Quinta theft. During the operation a suspect attempted to sell undercover officers stolen property. The suspect was arrested and with the assistance of SET officers, a search warrant was served at the suspect's residence where additional stolen property was located. A second search warrant was authored by La Quinta SET to obtain additional evidence. The total value of recovered stolen property is estimated to be $2,200.00. La Quinta SET officers responded to the report of a stolen vehicle involved in a hit and run traffic collision. The unoccupied vehicle was located and recovered. A short time later, the suspect was apprehended in Palm Desert. The suspect was arrested for vehicle theft, driving under the influence of alcohol, and fleeing from the scene of a traffic collision (hit and run). The stolen vehicle recovered was worth about $15,000.00. La Quinta SET officers assisted the Coachella Police Department and other allied police agencies in "Operation Safe". In the operation, more that fifty Parole/Probation Compliance Checks were conducted, along with numerous warrants and search warrants. La Quinta SET officers served one search warrant and conducted thirteen probation searches. By taking part in operations of this nature, we not only target criminals that come into the City of La Quinta to commit crime, but gain the cooperation and assistance of other agencies for future La Quinta operations. La Quinta SET officers conducted a parole compliance check in the 51300 block of Avenida Velasco and arrested one person for an outstanding felony warrant. During the incident two other individuals were contacted and subsequently arrested for being under the influence of a controlled substance and possession of drug paraphernalia. La Quinta SET and the Coachella Valley Gang Task Force conducted fifteen parole and probation compliance checks of known gang members living within the city of La Quinta. During the operation, seven La Quinta residents were arrested and charges will be filed on three additional subjects who were found to be out of compliance with the terms of their probation or parole. The majority of those arrested are members of criminal street gangs operating outside the city of La Quinta. This operation was aimed at deterring gang members from conducting criminal activity within the city. The following is a summary of the arrests from this operation: • Two La Quinta residents were arrested in the 52100 block of Avenida Carranza for being under the influence of a controlled substance, possession of methamphetamine and possession of drug paraphernalia. • Two La Quinta residents were arrested in the 52900 block of Avenida Rubio for violation of probation. • Two La Quinta residents were arrested in the 52900 block of Avenida Madero. One person was arrested for a felony warrant and violation of probation. The other person was arrested for battery on a peace officer and delaying or obstructing a peace officer. • One La Quinta resident was arrested in the 53800 block of Avenida Carranza for possession of drug paraphernalia. La Quinta SET officers conducted follow-up related to a stolen vehicle and vehicle burglary arrest that occurred in the area of Avenue 50 and Park Avenue. During the investigation, SET officers responded to one of the suspect's residence to conduct a Probation Compliance check. An additional Indio resident was arrested for possession of drug paraphernalia. La Quinta SET officers assisted investigators from Thermal Station and Palm Desert Station in a surveillance operation at a bank in the 78900 block of Highway 111. As a result, one suspect was apprehended trying to remove an illegal credit card skimmer and camera that had been placed at the bank earlier in the day. Officers from La Quinta SET have contacted several subjects within the city of La Quinta resulting in numerous arrests for narcotic violations, thefts, and outstanding warrants. La Quinta SET will continue their pro -active and community oriented policing IS• 10 efforts throughout the city which will result in more arrests of drug dealers, thieves, and career criminals in order to improve the quality of life for the residents of La Quinta. This continued hard work by La Quinta SET has kept the crime rate in La Quinta very low compared to other surrounding cities in the Coachella Valley. 11 090 11 Ll CITY OF LA QUINTA Traffic Services Team Report March 2012 Motor Corporal Donald Olson Traffic Services Team Cpl. Donald Olson Dep. Michael Scott Dep. Robert Wiggs SIGNIFICANT ACTIVITY The City of La Quinta continued to see decreases in the number of traffic collisions on public roadways in March, 2012. As of March 31 st, there has been a decrease of 38% of collisions on public roadways when compared to March of 2011. When all collision activity was counted, the City of La Quinta saw a decrease of 11 %for the month of March when compared to February and a 36% reduction for the year. The number of persons injured as a result of traffic collisions also decreased 22% in comparison to last month and an 11 % reduction overall for 2012. The decrease in injuries can be attributed to a higher number of persons wearing seatbelts, a reduction in the total number of collisions, and a continued focus on enforcement on the causes of our collisions. "Hit and Run" Collisions have decreased 25% when compared to the same time last year. Overall Bicycle and Pedestrian Collisions have decreased in comparison to last year, although the number pedestrians and bicyclists injured remains the same. Public roadway collision activity is highest on Thursdays, with most collisions occurring between the hours of 12:00 p.m. and 4:00 p.m. The highest number of collisions was observed at Dune Palms Rd and Highway 111 (4), with Adams St and Fred 091 Ah Waring Dr, and Dune Palms Rd and Westward Ho each having the second highest number of collisions (2). Unsafe Speed accounted for 52% of collisions for the City of La Quinta. As a result, La Quinta Traffic Services focus their attention toward education and enforcement of drivers who violate these traffic laws and further focus enforcement toward high collision areas. Since it takes a significant period of time to compile data, the monthly Traffic Collision Statistics and Data Report contain only those reports which have been completed. In keeping with all developing trends, traffic services constantly shifts its focus to meet the leading causes of collisions within the city. With a recent change in the reporting procedures for traffic collisions, it will be necessary to delay the monthly traffic report by one month in order to ensure the most accurate data. Therefore, the next monthly report will be in June and will provide data for the month of April. 11 11 092 E CITY OF LA QUINTA School Resource Officer March 2012 SRO David Alexander La Quinta Middle School Franklin Elementary School Truman Elementary School Adams Elementary School Summary o cdVity Type of Activity Number of Incidents Reports 8 Arrests 3 Pedestrian Check 9 District Attomey Filings 4 Traffic Stops and Citations 1 Y.A.T. Referrals 12 Home Visits I Public Assists 21 Follow-up Investigations 7 Vehicle Checks 6 093 SIGNIFICANT ACTIVITY La Ouinta Middle School SRO Alexander conducted an investigation regarding a student that had allegedly been the victim of physical abuse. Based on SRO Alexander's initial findings, the case was forwarded to investigators for additional follow-up. SRO Alexander received a report of a theft from a teacher. Investigation revealed that two students had taken items from the teacher and concealed them in a class room. SRO Alexander recovered and returned the stolen property to the victim. The victim declined to prosecute the two students. In an unrelated matter, SRO Alexander arrested two students for theft of personal property from their classmates. SRO Alexander investigated multiple acts of graffiti vandalism in the boy's restroom and the boy's locker room. It appears that one individual is responsible for the vandalism. SRO Alexander responded to two physical altercations that took place on campus. In each incident, injuries were minimal and no prosecution was desired by any of the involved parties. 41 John Adams Elementary School SRO Alexander conducted a preliminary investigation regarding a student who reportedly had been physically abused. Based on the results of SRO Alexander's investigation, investigators assumed responsibility for the case and all children were removed from the home. SRO Alexander received a report of four boys fighting on their way to school. There were no injuries and the incident was handled by the school officials. Beniamin Franklin Elementary School Traffic congestion during student drop off has become a safety issue. The crossing guard at the intersection of Eisenhower Drive and Calle Tampico has reported several drivers are not waiting for the crossing guard and the children to clear the crosswalk. Drivers are making right turns while both the crossing guard and students are present in the crosswalk. SRO Alexander is working with the La Quinta Traffic Services Team to address this matter. Harry Truman Elementary School SRO Alexander conducted a preliminary investigation regarding a brandishing at a bus stop in the City of Indio. The information obtained was forwarded to Indio Police Department for further investigation. SRO Rebecca Smith La Quinta High School CITY OF LA QUINTA School Resource Officer Report March 2012 Summary of Activitv Type of Activity Number of Incidents Reports 18 Investigative Follow-up 9 Arrests 11 Y.A.T. Referrals 4 City Park Checks 18 Vehicle Checks / Pedestrian Checks 8 / 24 Business Checks 3 Count Cions / Cit Citations 4/6 Public Assisitatt 14 District Attorney Filings 6 SIGNIFICANT ACTIVITY SRO Smith received a report of a battery in progress on Dune Palms Road near La Quinta High School. Based on her investigation, SRO Smith identified two suspects who were charged with assault and brandishing a weapon. 095 SRO Smith addressed the issue of an adult male on campus who appeared to be under the influence of an unknown substance. SRO Smith located the male who became upset and combative which led to a physical altercation. SRO Smith subdued the male and he was taken into custody. SRO Smith located both marijuana and prescription medications on the male. SRO Smith responded to a report of a battery in progress involving several La Quinta High School students. The victims told SRO Smith that they had been attacked by a male and a female as they were walking in the area of Dune Palms Road and the wash. Both suspects were positively identified and the male suspect was arrested and booked into juvenile hall. Charges are pending out of custody on the female suspect. LI 096 CITY OF LA QUINTA School Resource Officer Report March 2012 SRO Christopher Trueblood Col. Mitchell Paige M.S. Summit H.S. Horizon Continuation School Summary of Acdvr Type of Activity Number of Incidents Reports 9 Arrests 5 Assist Other Departments 2 Pedestrian Checks 6 Vehicle Check 11 Investigative Follow -Up 5 City Park Area Checks 5 Traffic Citations 2 Public Assists 2 Calls for Service 9 11 097 0 SIGNIFICANT ACTIVITY While performing juvenile saturation patrol after school in the vicinity of the La Quinta Cove, SRO Trueblood received a report that two male juveniles were tagging street signs in the area of Calle Sonora and Avenida Carranza. SRO Trueblood was unable to locate the suspects but found extensive tagging on numerous street signs. An extensive investigation by SRO Trueblood and school security officers led to the arrest of a male juvenile who was responsible for numerous acts of vandalism at Summit High School. The damage at Summit High School was estimated at over $6,000.00. The juvenile was booked into custody at the Indio Juvenile hall for felony vandalism, misdemeanor vandalism, possession of graffiti tools and smuggling a weapon into a correctional facility. SRO Trueblood authored a search warrant related to the acts of vandalism at Summit High School. Working cooperatively with SRO Smith and the La Quinta SET Team, SRO Trueblood served the search warrant in the 77800 block of Calle Chillon. The warrant led to the discovery of extensive evidence and a large amount of graffiti tools. Based on the evidence recovered, SRO Trueblood obtained a confession from the suspect for the vandalism at Summit High School as well as other locations throughout La Quinta. While at the residence, Gabriella Reyes, 46, was found to have an outstanding fib misdemeanor warrant and was booked into custody at the Indio Jail. M•i 11 Deputy Tracey Newton CITY OF LA QUINTA Business District Deputy Report March 2012 SUMMARY OF ACTIVITY Summaty ofActitrit Type of Activity Number of Incidents Business Checks 16 Reports 12 Arrests & District Attorney Filin s 5 Search Warrants 2 Calls for Service 11 SIGNIFICANT ACTIVITY Officer Newton was assigned to conduct a follow-up investigation related to the theft of a bicycle. The victim stated that he had seen his stolen bicycle for sale on the "craigslist" internet sales site. Information about the seller was obtained and A•• AMK arrangements were made to meet the seller at a parking lot in La Quinta. Officer Newton, along with officers from the La Quinta Special Enforcement Team, set up an undercover operation. Officers met with the seller and confirmed the bicycle was the victim's stolen bicycle and the male suspect was arrested for possession of stolen property. A search warrant for his residence was obtained and additional stolen property was located. Officer Newton responded to a theft which occurred at local business. Two female suspects fled the store prior to officer's arrival. After obtaining a description of the suspects, Officer Newton located one of the females in a nearby parking lot where she was arrested for conspiracy and burglary. Officer Newton arrested a male subject at a retail store for burglary, possession of a controlled substance and possession of drug paraphernalia. She also arrested a second male subject at a home improvement store for shoplifting. Officer Newton arrested a male subject at a home improvement store for six counts of burglary, violation of probation and violation of parole. The male was seen by security personnel removing copper wire from various store locations throughout the Coachella Valley. 100 C.S.O. Philip Curia CITY OF LA QUINTA Business District Community Service Officer March 2012 SUMMARY OF ACTIVITY Residential Burglary 1 Vehicle Burglary 1 Petty Theft 2 Vandalism/Malicious Mischief 6 Vehicle Code or Parking Citations 23 Traffic Collision Response 4 Towed Vehicles 5 Custodial / Non -Custodial Transport 1 Miscellaneous Calls 27 101 SIGNIFICANT ACTIVITY Throughout the month CSO Curia continued to update his operational files to reflect accurate contact information related to new businesses opening within the La Quinta business community as well as reviewing and revising data for existing businesses. CSO Curia initiated contact with two new businesses which opened in the month of March. They are: Burgers & Beer at Highway 111 and Costco Drive and GNC nutritional services at Washington Street and Highway 111. CSO Curia conducted a crime prevention meeting for the business owners and the property management company of the One Eleven Shopping Plaza. Items discussed at the meeting included: • Establishing the Business Network which is designed to have business owners develop a phone and/or email system where they can alert each other regarding potential criminal activity in their shopping area. • Discussed the ongoing problem of panhandling where their customers have been harassed by people begging and demanding money. Business owners and staff were instructed to is notify the police when this occurs and not to take any action by themselves. • Participating members of the business community expressed their support for increased foot patrol and/or Segway patrol on weekends and during the holiday season. Additional monthly meetings are scheduled as the La Quinta Police Department and the business community work together to reduce crime in our business community. CSO Curia continues daily and proactive patrol throughout the business community. He actively monitors compliance of municipal codes and responds to calls for service as well as traffic related issues. 102 CITY OF LA QUINTA Community Service Officer Report March 2012 C.S.O. Bridget Delaney C.S.O. Melinda Lopez C.S.O. Philip Curia C.S.O. Thomas Fowler Summary of Activity Type of Activity Number of Incidents Bur lary Investigations 7 PettyTheft Reports 10 Vandalism/Malicious Mischief Reports 8 Traffic Collision Response 15 Vehicle Code or Parking Citations 44 Abandoned Vehicles Tagged/WarningTagged/Warning 3 Towed Vehicles 3 Lost or Found Property Reports 1 Custodial / Non -Custodial Transport 21 Miscellaneous Calls 70 103 tlt#g�r Danese Maldonado Volunteer Coordinator Bill Kever CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report March 2012 Bill Kever started as a member of the Citizen On Patrol team in 2006 and has become one of our most active volunteers having performed more than 2,500 hours of community service. Bill also assists the Logistics Division at Thermal Station, assembles bicycles for the annual Christmas toy drive and also performs bicycle safety checks at the annual Bicycle Rodeo. Bill assists at crime prevention meetings in the business district and records the location of expired license plates for Code Enforcement officers. Summary of Activitv Community Policing Office Number I Citizens On Patrol Number Monthly Volunteer Hours 185 Patrol Hours 26 Hours Y.T.D. 516.5 Y.T.D. Patrol Hours 309.5 Hours 4/03 to Present 26,471 Hours 7/06 to Present 9,054 CPO Monthly Visits 118 Nei hborhood Patrol 7 CPO Y.T.D. Visits 294 Business Checks 27 CPO Visits 4103 to Present 19,585 Traffic Collision Response Vacation Checks 17 Miscellaneous Activities 2 Total savings since 2003 through May, 2010 = $379,431. CA rate for value received is $23.29 - 2012 totals = $19,260 Total Savings since 2003 = $550,108 March We currently have 11 active office volunteers who staff and maintain the Community Policing Office in Old Town. These volunteers do a variety of data entry functions as well as assisting community members who enter the office. We currently have 6 Citizen on Patrol volunteers serving our community, three were on medical leave. That accounts for the low patrol stats. We assisted with traffic control for the La Quinta Arts Festival. 104 Department Report: 0 11 LA Ul TA ll@LICE Served by the Nverside County SherhTs Departnent Crime Statistics Summary February -- 2012 Prepared for QiF CITY OF LA QUINTA Crime Com arison -- February CRIME Febritiaty February YTD 2012 YTD 2011 2012 2011 1 AGGRAVATED ASSAULTS 5 2 11 8 2 BURGLARY 41 40 86 80 3 BURGLARY - VEHICLE 17 22 53 42 4 DOMESTIC VIOLENCE 6 17 16 32 5 HOMICIDE 0 0 0 0 6 NARCOTICS VIOLATIONS 19 25 40 44 7 ROBBERY 4 6 7 10 8 ROBBERY -CAR JACKING 0 0 0 0 9 SEX CRIME FELONY 2 2 6 3 10 SEX CRIME MISDEMEANOR 3 0 3 1 11 SIMPLE ASSAULTS 8 8 19 12 12 THEFT 65 50 139 1 97 13 VEHICLE THEFT 4 1 8 5 11 CITY OF LA QUINTA Average Response Time February 2012 TYPE OF CALL RESPONSE TIME MINUTES NUMBER OF INCIDENTS EMERGENCY 3.4 1 ROUTINE 9.7 1,047 ' Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report. 11 106 11 Crime Distribution Table Feb-12 % of Total Feb-11 % of Total 1 AGGRAVATED ASSAULTS 5 2.87% 2 1.16% 2 BURGLARY 41 23.56% 40 23.12% 3 BURGLARY - VEHICLE 17 9.77% 22 12.72% 4 DOMESTIC VIOLENCE 6 3.45% 17 9.83% 5 HOMICIDE 0 0.00% 0 0.00% 6 NARCOTICS VIOLATIONS 19 10.92% 25 14.45% 7 ROBBERY 4 2.30% 6 3.47% 8 ROBBERY - CAR JACKING 0 0.00% 0 0.00% 9 SEX CRIME FELONY 2 1.15% 2 1.16% 10 SEX CRIME MISDEMEANOR 3 1.72% 0 0.00% 11 SIMPLE ASSAULTS 8 4.60% 8 4.62% 12 THEFT 65 37.36% 50 28.90% 13 VEHICLE THEFT 4 2.30% 1 0.58% Total 174 97.13% 173 98.84% CITY OF LA QUINTA FTbruary20l2 Crime Distribution W 50 t, 30 r n ... 3*' Y Y: , •l:45..�'x=� 2 I {:� LMN-t I� v4Fi FW'i it i:I. Y,lma �I.ii, Lfa' .,v ! Y' 41iM Iitlt4 !! i..,, t� !i i ,fl„ 0 ,l 107 1 11 11 1 Month to Month Crime Comparison February 70 60 � o FcLfusy Xil1 4i4q 40' { _, -,. n February JAI I { 30 N 20 ot R` t{ 10 m m� am x n � s m a one' m Year to Date Crime Compadson February 160 _ 19 140 ®YTD I012 120.: too ®Y1D2011 so !3 60 40 J r -19 20 0 o a om m to 108 Month to Month Calls for Service Comparison January 2012 ® Feb-12 ® Feb-11 111 Year to Date Calls for Service Comparison January — February ® YTD 2072 ® YlD 2011 4,1274,493 5,000 0, Total Non -Criminal Criminal 109 DEPARTMENT REPORT: D L4-0' FMOF'[� MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: April 17, 2012 SUBJECT: Public Works Department Report for March 2012 Attached please find the following: 1. Citizen Service Request Summary; 2. Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks; T' othy R. 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U E O. m .� °' U N N a) a) , c L m C L Ep °" a, E —�Oj p W "T' a) E S +`+ ° C L C j x r fTa C °a.2v N O N C 3 ,C E `o.H ,+r_+ 3'> oc0 ter �'cn o 0) m o E cc° I-_° c o.� d O N O c d Oco C m m F C H H F N N m � Z w O U C C N N ca e- z c I I m ca F I N G O O � O W N a � 40 C7 C M Rt O to N N m a c p 3 a cmi N *E N c m r m c 10 m m m mH ¢ra cN a LU >.J c"'0 °a aI_Lrn cm R i IEy d rn a 10 Co d pc C `> E N 3 LUoc c " > aor O c > `o o �OE .o inm �O0 , °m U.ap N IL CJ NOC L'a — N� �E ya M M d a 115 U U l6 C N N N t0 p� m Y Z -p a s L m :.. m L 2 L d N y Y >'�a p L *•' O O+' YL +L+O-N �N � 3 rn� � Y c" 0 0 ON N N O) p y� � C N 7@ v � > Y � a p N Q � f0 7 f0 N .� U O �� C 3 C� d (� .D v N C O. +L' c o c L N 7 C O O O � C Y C ` p '� O' N C *' 'O O MONTHLY SUMMARY OF PUBLIC WORKS TASKS MONTH OF: March 2012 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 4 Men 4 Men 3 Men 1 Man Total 1000 /Inspection 18 86 1 9 114 1001 Pot Hale /Cracks/Repair/Patching 10 0 0 1 11 1002 Pavement Marking/Legends/Striping 0 0 0 0 0 1003 Pavement Marking (RPM) 0 0 0 0 0 1005 Curb Painting 0 0 0 0 0 1006 Traffic Controls 5 01 0 1 6 1007 Concrete C & G/Sidewalk Repair/Const. 12 121 0 1 25 1008 Other Concrete Repairs/Const. 0 01 0 0 0 1009 Street Sign Install (New) 6 0 0 0 6 1010 Street Sign Repair/Maint 38 15 0 10 63 1011 Debris Removal/Right of Way Maint. 37 27 31 6 101 1021 Rondo Channel Outlet/Vault 0 0 8 0 8 1022 Desert Club Outlet/Vault Maint. 0 0 0 0 0 1023 Storm Drain/DW/CB/S Filter/Repair/Maint. 0 6 2 0 8 1024 Gutter/Median Sand Removal 2 0 0 0 2 1025 Street Sweeping (Machine) 0 151 0 0 151 1026 Street Sweeping (Hand) 5 4 0 0 9 1027 Fred Wolff Sidewalk/Bike Path Cleaning 11 0 0 0 11 1028 Dust Control 0 0 4 01 4 1029 Flood Control 0 0 0 0 1 0 1030 Parks Graffiti 18 67 28 3 116 1031 Parks Inspection & Maint. 3 35 104 1 143 1040 Irrig/ Weeding, Shrubs & Tree Trimming 20 20 180 1 221 1050 Landscape/Irrigation Contract Managerner 0 0 28 11 39 1051 Lighting/Electrical Contract Management 0 0 27 11 38 1060 Vehicle/Equipment Maint./Service 3 251 0 0 28 1070 Vandalism Repairs 0 01 0 0 0 1071 Graffiti Removal 146 83.51 18 8 255.5 1072 Maint. Yard Building Maint. 12 5 4 6 27 1073 Seminars/Training 4 0 12 4 20 1074 Special Events 0 12 0 0 12 1080 Meeting 0 25 6 26 57 1081 Office (Phone, paper work, reports, Misc.) 7 31 0 61 99 SUBTOTAL 357 604.5 4531 160 1574.5 1090 Over Time 4 18 10 0 32 1091 Jury Duty( 9 0 9 0 18 1092 Sick Leave 141 19.5 18 0 178.5 1093 Vacation 9 8 0 0 17 1094 Holiday/ Floating Holiday 0 8 0 0 8 1095 Worker Comp/ Short Term Disability 124 0 0 0 124 1096 Bereavement / Admin Leave 01 01 0 0 0 SUBTOTAL 2871 63.51 371 0 377.5 TOTAL HOURS 644 658 490 160 1952 TOTAL MILES 1988 39361 2250 127 1 8301 Fuel T e (FEB. 2012) Gallons Cost Gas 533 240 773 $3.40 $2,628.20 CNG (Compressed Natural Gas) 566 $0.41 $230.93 Diesel 35 $4.00 $140.00 Department Report: l 4 �W f OF TKF TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson — Planning Direct o DATE: April 17, 2012 SUBJECT: Update on Green and Sustainable La Quints Program This report provides a quarterly update to La Quinta's environmental initiatives and activities for the period from January 2012 through March 2012. City-wide Projects, Outreach, and Activities The City of La Quinta continues to serve as a citrus collection site for Hidden Harvest's expanded citrus recovery program. Hidden Harvest collects citrus fruits to donate to agencies that feed the hungry. For the second consecutive year, the City has set up a collection site for Hidden Harvest's citrus recovery program, and it is located in the La Quints Library parking area. The Hidden Harvest citrus recovery program runs through April 30, 2012. Collection numbers show that since the "Got Citrus" Program began collections on January 2, 2012, the La Quinta site has received 7,975 pounds of citrus through February 2012, a 42% reduction over the same period in 2011. Valley -wide, the overall program numbers are down significantly from January and February 2011. For February 2012, collections were down 55% from February 2011. Hidden Harvest does not have an explanation for this drop off. Updates of Utility Programs Coachella Valley Water District (CVWD) The City and CVWD continue to provide residents with the Water Waste Helpline (1-888-398-5008), to allow individuals to report violations contributing to water waste. Calls are received at CVWD, who in turn dispatches City staff to the reported location for follow-up. For after-hours and weekends, the calls are responded to the following day or Monday. From January through the end of March 2012, there were a total of two calls related to broken spray heads, one related to an irrigation line break, and one for a running valve. Section 8.13.040 of the Municipal Code has a provision which prohibits irrigation water from flowing onto adjacent properties and the street. Funding for the City/CVWD Weather Based Irrigation Clock Rebate Program ("Smart Controllers") continues to be available for Fiscal Year 201 1 /2012. From January through March 2012, 17 Weather Based Irrigation Controllers (WBIC) were installed in La Quinta homes. CVWD reports that members of their staff were invited to staff a table in Lowe's garden section to discuss desert landscaping and landscape rebate programs on March 17, 2012. The information was well received and it was a great opportunity for public outreach. Imperial Irrigation District (IID) IID's home energy audits and a number of rebate programs continue to be available to La Quinta residents, providing no -cost and low-cost energy efficiency improvements to homeowners. From January through March 2012, there were a total of 14 audits conducted. These audits resulted in potential annual energy savings of 4736.2 kWh. IID continues to offer rebates towards the purchase of select home appliances, variable speed pool pumps, dual pane windows, attic insulation, solar and electric attic fans, and energy efficient HVAC units. Over the past quarter, 83 rebates totaling $75,657 were issued to La Quinta residents, resulting in potential annual energy savings of 85,203 kWh. Three successful rebate programs have depleted their funding and are no longer available to IID customers. The air conditioning trade -up program, which provided an incentive to replace older model AC units, the "Swimming Into Savings" program, which incentivized the replacement of older and less -efficient pool pumps, and the Pump Efficiency Program for older -model commercial irrigation pumps, were completed. Southern California Gas Company (Gas Company) SoCalGas continues to market and promote rebate programs, financial incentives, energy audits, and needs -based financial assistance programs for La Quinta businesses and residents. A complete and up-to-date list of all available programs 118 is posted on their website, as well as a brief summary of available programs on the City's website. The City of La Quinta, their residents and businesses received rebates. and incentives from Southern California Gas Company of $13,983 and saved over 6,320 therms by replacing and installing natural gas appliances. Program participation in 2011 SoCalGas rebates and incentive programs increased by 55% compared to the 2010 program participation. As of the first quarter of 2012, eight La Quinta residents and businesses have received rebates and incentives of $2,795 and energy savings of 2,644 therms for the installation of a solar thermal pool heater project, ENERGY STAR dishwashers, clothes washers, and storage water heaters. Southern California Gas Company recently issued a news release stating there were $30 million dollars in rebates and incentives available this year to business customers for qualifying energy -efficiency projects. The announcement was made at their annual Business Expo in Pomona, California where over 300 business representatives learned how they could save energy and money through the utility's programs and latest green technologies. For more incentive and rebate information, local business owners and representatives can review the attached news release (Attachment 1) or visit SoCalGas' website at www.socalgas.com/energyefficiency. Updates on Waste and Recycling Services Staff continues to meet and work with Burrtec Waste and Recycling (Burrtec) and Hilton, Farnkopf & Hobson (HF&H) Consulting with regard to waste and recycling management services. Staff met with representatives from both entities on March 12, 2012, and discussed various programs and legislation, including food waste diversion and collection, and mandatory commercial recycling requirements now in effect under AB 341. Under current mandates of AB 939, jurisdictions are required to divert at least 50% of their waste stream; AB 341 provides for a statewide goal of 75% diversion by 2020, however this is not a mandate for local jurisdictions. Burrtec has been visiting businesses and multi -family residential complexes to inform them of the AB 341 recycling requirement and how it affects their business. Staff also attended a workshop on AB 341 on February 22, 2012. This workshop provided valuable information on the level and type of compliance required of municipalities, given that much of AB 341 is not quantifiable in terms of implementation and enforcement. The Sharp's Program allows La Quinta residents to properly dispose of used needles and syringes thereby protecting themselves, their families and the community. The program is completely confidential and is FREE to La Quinta ,. 119 residents. From January 2012 through March 15, 2012, 51 "sharps", containers were received from La Quinta residents for proper disposal. Approximately 25 businesses (a 50% increase over the previous quarter) were visited by Burrtec during the first quarter of 2012, where recycling items, particularly the requirements of AB 341 were discussed. There were six school presentations at the La Quinta Middle School in January. There were three homeowners' associations contacted where recycling items were discussed along with other waste -related items. Burrtec worked with 8 construction sites on construction -&-demolition (C&D) plans and assisted the builders in coordinating their on -site recycling efforts. Burrtec also coordinated recycling efforts with the organizers of the La Quinta Arts Festival in March. A Household Hazardous Waste (HHW) Collection Day was conducted during the first quarter of 2012. The event was promoted on the City's website and calendar, and in the La Quinta Gem. The event was held on March 17, 2012, from 9:00 a.m. to 2:00 p.m. in the south City Hall parking area. The event generated significant interest and appears to have been very successful. Total figures on attendance, waste collected, etc., will be reported as soon as they are made available by Riverside County. This was the second of two scheduled HHW Events for Fiscal Year 201 1 /2012. The first event was held on December 17, 2011, and 246 vehicles dropped off some form of HHW, resulting in a total of 7,171 pounds collected. In addition, eight other vehicles dropped off 1,960 pounds of electronic waste, for a total event collection of 9,131 pounds. City residents may also dispose of household hazardous wastes year-round at Riverside County's Regional Household Hazardous Waste Collection Facility at 1100 Vella Road, Palm Springs (Non -Holiday Saturdays only; from 9:00 a.m. to 2:00 p.m. October -May, and 7:00 a.m. to noon June - September). The Coachella Valley Transfer Station located at 87011 A Landfill Road (near Coachella) accepts Anti -freeze, Batteries, Oil (and filters), and latex Paint (ABOP) Monday through Friday from 8:00 a.m. to 5:00 p.m. and Saturdays from 8:00 a.m. to noon. The Burrtec Waste and Recycling facility, at 41800 Corporate Way in Palm Desert, is open to La Quinta residents for free disposal of batteries, fluorescent bulbs and tubes, all electronics, oil and oil filters, Monday through Friday from 9:00 a.m. to 3:00 p.m. and Saturdays from 8:00 a.m. to noon (excluding Holidays). La Quinta residents may also dispose of green waste (up to 500 pounds per trip) on Monday through Friday from 9:00 a.m. to 3:00 p.m. (Saturdays 8:00 a.m. to noon — excluding Holidays). The City is also currently working on three upcoming events for the second quarter: 120 • A Coachella Valley Association of Governments (CVAG)-sponsored Used Oil and Filter Recycling Event will be held on June 2, 2012 at the AutoZone in the 111 La Quinta Center. Participants bring in their used oil filters for recycling and, in exchange, receive a free replacement filter, shop rag, funnel, drainer container, and tire gauge. • Staff is also working with CVAG on a Waste Tire Collection Event at the Home Depot for May 12, 2012. This free waste tire collection event accepts passenger, light truck, Neighborhood Electric Vehicle (NEV) and golf cart tires - only (nine per trip). • Burrtec will be conducting a Document Shredding Event on May 5, 2012, in the north City Hall parking area. The last event, conducted on October 17, 2011, had to close one hour early as the truck capacity for the shredded material was reached prematurely. Staff has arranged with Burrtec to provide a second shred truck to insure this does not occur again These upcoming events are posted on the City's electronic calendar and have been, or are, scheduled for announcement in the La Quinta Gem, as well as through other media outlets for the CVAG sponsored events. Conclusion The City of La Quinta continues its efforts in providing information and assistance to City residents and businesses in order to help them save money and to encourage them to reduce water and energy consumption. City staff continually maintains the City's "green" programs information webpage, including Waste and Recycling information, found at http://www.la-guinta.org/Index.aspx?page=574, so that residents and businesses may continue to obtain the most up-to-date information on rebate programs, recycling and waste disposal services, and utility programs. Staff is also available to assist with public information requests on any of the upcoming recycling events and efforts; such as the anti -freeze, batteries, oil, and paint (ABOP) collection site and a -waste programs. Several areas in City Hall have been set aside for the display and provision of waste and recycling brochures and educational information in an effort to educate City Hall visitors on the available programs. Staff will continue their efforts to meet the City Council's expectations of exceptional customer service, environmental protection and stewardship, and to work for a sustainable La Quinta. Attachment: Southern California Gas Company News Release it 121 ATTACHMENT 1 IFM soumom Qdifomia caa Company A Sempra Energy uwiW NEWS RELEASE Contact: Raul Gordillo Southern California Gas Co. (877) 643-2331 socalizas.com/news-room $30 MILLION IN INCENTIVES AVAILABLE FOR ENERGY EFFICIENCY PROJECTS, SAYS SOCALGAS Local Businesses Recognized for Achieving Energy Efficiency Success LOS ANGELES, March 29, 2012 - Southern California Gas Co. (SoCalGas) announced today that more than $30 million in rebates and incentives are available this year to business customers for qualifying energy -efficiency projects. The announcement was made at SoCalGas' annual Business Expo in Pomona, Calif., where over 300 business representatives learned how they could save energy and money through the utility's programs and latest green technologies. Six local businesses also were recognized by SoCalGas for their outstanding efforts in energy efficiency and conservation. Because of their efforts, these businesses have reduced emissions and saved more than 2,531,588 therms of natural gas, the equivalent of taking 3,500 cars off the road. "These businesses have proven that using natural gas efficiently means getting more for less," said Hal D. Snyder, vice president of customer solutions for SoCalGas. "We make every effort to help our customers plan for a sustainable future by providing services and incentives that can positively affect their bottom line." -more- I22 $30 Million in Incentives Available for Energy Efficiency Projects, Says SoCalGas.../Page 2 Air Products and Chemicals, Inc. in Carson was one of, the six to receive an Energy -Efficiency Excellence Award at the Expo. The award (recognized Air Products and Chemicals, Inc. for installing a waste heat recovery system at their facility, saving the company an estimated 1,117,955 therms per year in energ Chemicals, Inc. qualified for SoCalGas Energy Efficiency Cal and received an incentive for $543,432 for their energy efficie we obtained from SoCalGas went a long way to help us impr Chris McWilliams, area manager for Air Products and Chem other businesses to do the same and take advantage of the m that are available." Another Energy -Efficiency Excellence Award went to Hospital in Pasadena, Calif., for their pursuit of advancing el in their daily operations. For some time now, Huntington M Air Products and lated Incentive Program y efforts. "The incentives e our productivity," said Is, Inc. "We encourage y programs and rebates intington Memorial gy efficiency solutions torial Hospital has been achieving a reduction in energy costs by operating steam powered absorption chillers as part of their cooling equipment. To achieve further reduction in their energy costs, the hospital upgraded to direct digital controls, installed pipe in ulation, and added new heat exchanger controls to improve their facility's operating fficiency. "These new energy efficiency improvements are saving us over 578,000 therms per year in energy," said Thomas Romeyn, director of plant services at Huntingtc n Memorial Hospital. "SoCalGas was critical in helping us achieve our clean energy goals. Because of our energy -efficiency upgrades, we qualified to receive an incentlive check for $315,266 from the utility." Other award recipients included the California Department of Corrections and Rehabilitation, Califia Farms LP in Bakersfield, Cate School in Carpenteria, and Archer Daniels Midland in Colton. SoCalGas' incentives cover many types of natural gas energy saving projects. The incentive payouts are based on t. saved, and they often reach several thousands of dollars per -more- as well as amount of natural gas 4 123 $30 Million in Incentives Available for Energy Efficiency Projects, Says SoCalGas.../Page 3 In addition to the announcement of Energy -Efficiency Excellence Award recipients, the Expo featured workshops for local business owners who want to save money by using green technologies and strategies. Participants learned how to identify, evaluate and select the technologies that best fit their financial goals while reducing waste and improving energy efficiency. Case studies and details were provided on: photovoltaic systems, energy efficiency, water conservation and waste reduction/recycling. There were also exhibitors and vendors showcasing the latest energy -saving tools for those in attendance. Business owners and representatives had an opportunity to learn about SoCalGas' On -Bill Financing program, which provides qualified energy -efficiency projects with interest -free loans for up to $100,000. They also learned how the utility can identify process improvements that can help save energy, lower operating costs, and reduce greenhouse gas emissions. In addition to the variety of assessment tools to help business customers identify convenient energy efficiency improvements, rebates are available for more than 100 pieces of qualifying energy -efficient equipment, such as steam traps, insulation, boilers, water heaters, and a variety of foodservice equipment. For more information, business owners and representatives can visit SoCalGas' website at socalgas.com/energyefficiency. About Southern California Gas Co. Southern California Gas Co. has been delivering clean, safe and reliable natural gas to its customers for 145 years. It is the nations largest natural gas distribution utility, providing service to 20.9 million consumers connected through nearly 5.8 million meters in more than 500 communities. The company's service territory encompasses approximately 20,000 square miles throughout central and Southern California, from Visalia to the Mexican border. SoCalGas is a regulated subsidiary of Sempra Energy (NYSE: SRE). 124 Department Report: _ 71 Qum& to �¢ P p �C Ow5 `NOFT TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Director DATE: April 17, 2012 - SUBJECT: Department Report for the Month of March 2012 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of March 2012. to 125 1 H Z w a w 0 0 Z Z z Q a w O a w F z w 2 H Q a W 0 N O N 2 U cc El c 0 Z F O a � m O U cn U) U N W 0 W Y 'o V "O 'O 'O V M "O 'O 'O 'O M "O 'O 'O V 'O M m m Q W N a) a) a) N N a) a)N N a) a) a) N N a)N N a) N 'O E E E E E E E E E E E E E E E E E E E E E a-0.0 .0 .0 a a a a a .n a .0 .0 a a-0-0 .0 .0 w Z O Q(D y y y y y y y y y y y y fA y y y y y y y J y � � 0 0 0 0, 0, M N O O O O O � O � w a s N G 0) z Q N z O J y +y H W (D c O a r W y a) U) O Z Y N Y c +y+ fO ~ E aci o E C a �- aci y c E n E 0 a c a d CO Q'E w a N N y y c y a a 2 m` 2 O' Q. c E '= m c `° L a E a m � Q a� E >, N 0 Y O" C 0 IL y O. Q E m N E y V O y N m co a) o > a Z> rNc 0E y U > oQ. o-j" " Lr- E ILO r O t a O . O NMMa C E CC O N > N O N Y 0O 0 nn H FiN0 N fnQU 126 wI } N 0 N H U M Q z= O U cn D g 2 O O Z_ N z Z Q J a LO N 00 N co 4 Ln z O H a EE U U) w 0 a a a a a a a a a a a a a a a a a p N N N N N N d N N O N N N N N N d w Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y w E E E E E E E E E E E E E E E E E \ O ir GC 7 7 7 0 7 7 7 7 7 7 7 7 7 7 7 7 m 7 4. CL y y y y y y y Vl y y y y y fq y y y d a O N000 -tLo0ON.-1O' Q W (n H -o a J O Q LL H w Z a LU a y w d > C C: m C C ++ C W CO y y a d m a LL Q LY 7 Q1 'y O d a) � a) y C c G Q N U •"' 07 m�� y y (D Q Q .Q c m U U Q p�OUC a tmn Q> E y U `m a) m i0 = C +� U C C >• `° y *- C m 0 a a) m D y y m a"� o E> o d E a H a) w m a O O V c o E E w m Z 0 >_ w >_ r V z 0 r= C _O p m J m ;� Ui y> d U Cl o w U 0I J Q J a a CO m m V (D +m+ +m m a) C U N> C 0)O O) m N C +`. (Da) 0 0 O O Q U 0 Lu (D 2 OC N fn N U) I— I H F- 127 TA DEPARTMENT REPORT: r'. ^� OF TKF TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director f \. DATE: April 17, 2012 SUBJECT: Community Services Department Report for March 2012 Upcoming events of the Community Services Department for May 2012: Computers *Digital Camera 2 *Basic Computer *Intermediate Internet & Email Adobe Photoshop Elements, Senior Center Intermediate Computers, Senior Center Dance Jazz/ Hip Hop (3-5 yrs.), Fitness Center Pre-Ballet/Jazz (3-5 yrs.), Fitness Center Dance, Play & Pretend (2.5-5 yrs.), La Quinta High School Beginning Ballet (5-10 yrs.), La Quinta High School Ballet/Tap (4-6 & 7-10 yrs.), La Quinta High School Excursion A Day in Carlsbad LA Angels at San Diego Padres Baseball Exercise & Fitness *Morning Workout *Mat Pilates *Yoga for Health *Chair Yoga W.E.L.L. Morning Walks, Civic Center Campus Adult Walks, Fred Wolff Bear Creek Nature Preserve Meditation, Library Yoga AM, Library Yoga PM, Library Jazzercise, Senior Center Zumba. Senior Center Free Programs *Quilters *Woodcarvers Leisure Enrichment Color and Collage Workshop, Senior Center 128 Martial Arts Karate/ Taekwondo, Senior Center Special Events *Dessert Competition Luncheon Special Interest *Color Collage Writing *Dog Training Sports Open Gym Basketball & Volleyball WELL 1 K/ 5K, Civic Center Campus Cinco de Mayo Disc Golf Tournament, Summer Golf Tour Registrations Begin *Senior Center class or activity The First Tee — Palm Desert 129 Community Services Department Attendance Report for March 2012 Summary Sheet Variance Sessions Per Month Proaram 2012 2011 2012 2011 Leisure Classes 175 167 8 67 93 Special Events 25090 20107 4983 6 2 Sports 826 712 114 28 23 Senior Center 1089 1409 -320 94 109 Total 27,180 22,395 4,785 195 227 Senior Services Senior Center 316 251 65 13 9 Total 316 251 65 13 9 Sports User Groups La Quinta Park AYSO 4001 400 0 271 26 LQ Youth & Sports 150 150 0 18 23 Desert Boot Camp 50 50 0 10 10 Sports Complex LQ Youth & Sports 850 800 50 27 27 Colonel Mitchell Paige C.V. Revolution 20 0 .20 9 0 LQ Futbol - Natives 201 0 20 9 0 Y Football (League Practices) 30 0 30 5 0 Facility/Park Rentals Senior Center (Private Party) 100 100 0 1 1 (Sunday Church) 225 300 -75 3 4 Museum Meeting Room/Courtyard 1501 0 150 11 0 Library Classroom 600 600 0 10 10 Civic Center Campus (Private Party) 0 50 -50 0 1 Park Rentals La Quinta Park 250 300 -50 4 5 Fritz Burns Park 100 100 0 2 2 Total 2,945 2,850 95 126 109 Total Programs 30,441 25,4961 4,945 334 345 Volunteer Hours Senior Center 222 337 -115 Total Volunteer Hours 222 337 -115 130 Community Services Department Program Report for March 2012 2012 2011 2012 2011 Participants Participants Variance Meetings Meetings Leisure Classes Acrylic Painting 8 10 -2 3 3 Zumba 20 34 -14 9 10 Yoga - Morning 6 12 -6 4 4 Yoga - Evening 12 11 1 5 4 Meditation 3 0 31 5 0 Pre-Ballet/Jazz 3- 5 4 0 4 3 0 Ballet/Tap 4-6 3 14 -11 3 3 Italian For Everyone 9 11 -2 3 3 Karate/Taekwondo 4- 8 (Beg.) 18 0 18 5 0 Karate/Taekwondo 4- 8 (Inter.) 37 0 37 5 0 Karate/Taekwondo 9 & up 29 0 29 5 0 Beginning Ballet 5 7 -21 51 Dance, Play, Pretend 10 7 3 5 1 Jazzercise 11 12 -11 7 8 Totals 175 1181 571 67 39 2012 2011 2012 2011 Participants Participants Variance Meetings Meetings Special Events Trails Day/Tails On Trails 50 70 -20 1 1 Temecula Wineries Excursion 40 50 -10 1 1 La Quinta Arts Festival 25000 19987 5013 4 4 Totals 25090 20107 4983 6 6 2012 2011 2012 2011 Participants Participants Variance Meetings Meetings Sports Open Gym Basketball -1 292 533 -241 12 14 Open Gym Volleyball 174 84 90 5 5 W.E.L.L. Walking Club 5 22 -17 1 1 Nature Walk 56 48 8 2 2 Desert Youth Olympics 125 0 125 1 0 Disc Golf Tourney @ Civic Center 17 25 -8 1 1 Y Flag Football (League Games) 110 0 110 2 0 Y Football Rookies 12 0 12 2 0 Y T-Ball Rookies 35 0 35 2 0 Totals 826 712 114 28 23 Community Services Totals 1 26,0911 20,9371 5,1541 101 68 • 1 Open Gym Basketball attendance has decreased this year due to loss of Fitness Center participants who would also play basketball. Staff is negotiating fewer days of Open Gym in the Boys & Girls Club. Community Services Department Monthly Revenue Report for March 2012 Monthly Revenue - Facility Rentals 2012 2011 Variance Library $ - $ - $ Museum $ 570.00 $ 600.00 $ (30.00) Senior Center $ 900.00 $ 825.00 $ 75.00 Parks $ 380.00 $ 460.00 $ (80.00) Sports Fields $ 1,245.00 $ 600.00 $ 645.00 Monthly Facility Revenue $ 3,095.00 $ 2,485.00 $ 610.00 Monthly Revenue Senior Center $ 3,695.00 $ 7,828.00 $ (4,133.00) Community Services $ 6,983.00 $ 7,911.00 $ (928.00) La Quinta Resident Cards $ 12,195.00 $ 11,970.00 $ 225.00 Total Revenue $ 22,873.00 $ 27,709.00 $ (4,836.00) Revenue Year to Date Facility Revenue -i $ 24,697.00 $ 40,615.50 $ (15,918.50) Senior Center •2 $ 28,013.50 $ 41,452.50 $ (13,439.00) Community Services $ 54,813.50 $ 41,748.00 $ 13,065.50 La Quinta Resident Cards $ 81,255.00 $ 70,265.00 $ 10,990.00 Total Revenue to Date $ 188,779.00 $ 194,081.00 $ (5,302.00) •1 Loss of ongoing church rental on Sunday afternoons and decrease in number of private party Senior Center rentals. 2 Senior Center users are choosing less expensive courses and activities and attendance is down in some programs. 132 Senior Center Attendance Senior Center Program Report for March 2012 Participation Participation Variance Meetings Meetings 2012 2011 2012 2011 Senior Activities ACBL 2 99ers 152 230 -78 3 4 Bridge, Social/Party 225 235 -10 9 9 Fitness & Wellness Day 57 30 27 1 1 Monthly Birthday Party 50 45 5 1 1 Monthly Luncheon (Mardi Gras) 89 101 -12 1 1 Movie Time 36 52 -161 4 4 Tennis 125 228 -103 10 8 Putting Action 7 11 -4 3 4 Senior Activity Total 741 932 -191 32 32 Senior Leisure Classes Acrylic Landscapes 21 5 16 6 2 Beginning Ukulele 15 6 9 3 3 Intermediate Bridge 17 22 -5 3 2 Basic Computer 7 0 7 3 0 Exercise 39 44 -5 8 7 Golden Tones 33 64 -31 3 5 Hooked on Loops 10 4 6 2 2 Mah Jongg 27 0 27 3 0 Mat Pilates 17 22 -5 8 7 Quilters 32 20 12 4 3 Swing/Latin Fusion 10 10 0 3 3 Ukulele Players 61 61 0 6 3 Woodcarvers 45 36 9 4 3 Yoga for Seniors/ Yoga for Health 14 21 -7 6 6 Senior Leisure Classes Total 348 315 33 62 46 TOTAL SENIOR PROGRAMS 1089 1247 -158 94 78 Senior Services AARP Taxes - 75 79 -4 7 8 Health Screen (Med. Exp. & Help U Hear) 11 0 11 2 0 CAP Warm Center 11 0 11 7 0 FIND 165 95 70 6 4 HICAP/Notary/Legal/Alzheimer's/Lobb 25 0 25 7 0 Volunteers 29 46 -17 n/a n/a TOTAL SENIOR SERVICES 316 220 78 13 4 SENIOR CENTER TOTAL 14051 1467 -801 1071 82 "" 133 Parks Activities Updates For March 2012 The improvements have been completed at the Fritz Burns Dog Park. A bottom rail was installed below the fence of the small dog section to insure the very small dogs will not be able to pass under the fence. New gate latches were installed that meet ADA standards as well as spring loaded hinges that provide self -closing gates. The entire fence was repainted and new shade canvas was installed over the two existing shade structures. Two additional shade structures with benches were installed and each section has a new drinking fountain specifically designed for dogs. The Gems symbolize the Wellness System Fees Ruby Level = $50.00 Self -Directed Program; One Year -Key Use Sapphire Level = $175.00 All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Designed Program by Personal Training Staff; Post -Fitness Assessment Test Diamond Level = $295.00 All Ruby and Sapphire Level Benefits; Three Additional Personal Training Sessions • Members Sold is the # of memberships sold that day. • Walk-ins are people without membership cards that are paying a daily $5 fee. • Daily counts are the # of Members coming into the center that have had their membership cards scanned by us. • The totals at the end of each row is the total of all of the above transactions for the day. N ; 135 DEPARTMENT REPORT: 4 C&t!t 4 44 a" TO: The Honorable Mayor and Members of the City Council FROM: Greg Butler, Building & Safety Director X31- DATE: April 17, 2012 RE: Department Report — March 2012 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month, of March. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $20,024,591 which includes the issuance of 94 building permits in March; • Animal Control handled 386 cases in March; • Code Compliance initiated 295 cases in March; • Garage sale permits generated $1410 revenue in March. 136 tD O� a a A in a O N M M P 01 N eel �O CO Ifl N M a a0 a O N C Ifl 00 P 10 .i N O �D a Yf O� N M P N N ti M N M M N N V a. m 7 i Opj I 9 v j O 0 i N .O N M M M N O 0 N a N M .1 Gob O N O N H N N N N N m Ja p ti i 0 N a w N N j H .a M N M O m " �4 G O n LL O� N e• M O a P O� N �D in of a P N a NI a M a of .I O 0 N N r% P a N N a t� 0 O 0 C N O P it; N a N N M a V M 1 N 1+1 N N ni M ' O �v N M Y w M M 0 M 0 N N N N O Y1 N IL G 7 LL VI {00 100 N IOfI C O O� ei M N m7.-. � w ti O M O M Y1 O N 10 A ~ > O V N H N ( f a� O Of .Oai I M E � ~ H N a N CL .. e LL i L i ` ao N EI aR e � o N A G A ;; °' ti o N o 137 b N 0 0 0 0 m O O m O O r N m N O V l O O r 0 0 0 r i N N O O O N N O O Or O m ei O N O O O m m O O n r W l yr N mr r1 OrrmmOmN f100 m W r O rmw I W r N V m O m N m O m N N r•1 N ri N .+ m � aar gg W F 'N Q rl N N N O O o O r O O b V r O O m m b N O O O O O O r ] vow O O N O rl m N O N O O b r.] bm O O m N I m N O r-1 n m Y N N m e4 O Q m n r Ho �-1 N Or Orb N r0 b N b O r N ri m d' d'O d' bmd'rl r a N ON ON .+ a a w am E I V N O O O e1 rl O O b '1 m O m V' r N N m m rl O N aN N W N i m ,-rb 000.-r .+o o Nr-rm arc NrNNNN.+o o . a la � a a m rr .+romorNoomNmmavomvom m r N I .. m O O ri m Vr N N m n N N Or O m O N m O N m W N W r r W l a rV w W dl m O m N N r-I b a a m ri a m N o C rl O r-I O 01 O N\ a w N b a N m 0 m N b r rl N O m el r m b m b 0 N m F rrN OrONN rl rr mriO N.�mmNONNN r-rb Nr m m E b fi N N N m r1 b P r•1 rl N m 2\ m N OmF � Q ]Pa' W F U a w W Q FI a' a Q ❑] o N ro r N N a r m m Or o N o N N o m m o fi rl OH w I O a r O V O O N m N m V T rr aX Or Or m .i O1 ri O N m N a a M Q r o O m r lD o m N m a m Or r m N r m a n O m a Nr] Jl ON Orm N.i NrO Or mN NmNN m 41 r-1 bl a rN /1 r W O m rl N V N N m \ z r NO ea .-r NN w�" a mOo�ma� \ P a r N m.W a U F .+ M ] N F P Sd m r r E I v r m N m a N o T b .I m N r N m m m b v N c rr Faa WN 0W . r PW Wg F SNF r r m .-1N N.-rm V NO.d rO .-rN NrO NarN r Nb Nr'1 O N I{ a N W O a w 1 a a woPr w ui F O F P W 9 a z E r a o a rQ-r a it r7' w�EU r"r ra-r V 2 a owQ r-�F.7 w H z w❑w �ruwo a .. a a°v N Q O O Ww a U O F Z u a WA N O r o w n m O UUa m H W a a s U a- N �N ul0� a�> rlw w.z+l of E. oowFu.�.+z�co�ouzaaaw°z z ....aa rpo .+ww o.+ �a O M F\ O r+ a 0 0 0 g P P o a z 7J r w .,aao a .+.. ooaaa ]ua F. 004 o cQi wi4zaaaa oaaAu maq 'fir a �C mou'i'N 0m z F l a w 8 w U P u E m a s C� a Po "N v q o awwwauauwaa ..oa.n 17 u la I Qum pwSSoaaaaaaammmmNm JU r Yti d W n r- M co �ON� N N W N �N N N � W'" V N W O r a0i 000 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Z V o 0 0 O o 0 0 0 0 0 0 o O o 0 0 0 0 0 0 0 0 0 0 0 0 0 o O O d o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 o 0 0 0 0 0 0 0 o O o 0 0 0 0 0 0 0 0 0 0 o O o 0 0 +101 Q o 0 0 0 0 o O o 0 o 0 0 0 00000 0 0 0 0 0000 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0000 o O 0 O o o 0 0 0 o 0 0 o 0 0 0 o 0 0 0 0 0 0 0 0 o 0 0 0 O 0 0 QO O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 O q r-, = W W 0 0 0 0 M O W M N O r �O W N M O N O a W 0 N 00 W I� O M u� � 0 0 0 0 0 0 V 0 cq W(D N M N CO W 11V LL O M V W O W W 1� ' v lU cm C V O O O O o y m c W = d d 9 x y o c— F HE Q c H Fes- E = O d wd� U 0 d c O d N io �W td 1�20- 139 r. 0 CL d r W Ri N C A a E 0 U m 0 V N T- O N N M1 1`N V N V 01 N V CA NOD OD V v 1` �y t0 w M 4) N N O N — H Cl) V) I o N Q O to 00 00 O M N N A } U O O O O O O O O O O 0 0 0 O O O O O O O O O O O O O O O O O O O coo 0000000 z O 0 0 00 00 00 00 0 0 0 0 0 0 0 0 0 0 N O O 0 0 0 o O O 00 coo O O O o 0 0 0 In O O 00 O O O O O O 000 O O O O O O O Q 0 0 O O 0 0 O O O O 000 O O O O O O O 0 0 0 0 0 0 0 0 0 0 000 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O 00000 0 0 0 0 0 0 0 0 00 00 O O O 0 0 0 0 0 0 0 l6 00 00 0) O n OD A A iN0 M e- V N o N 00 N N M M N N N 11 .O N M co O OD f0 coO DD N D7 n O w N 00 O , LL N N to N (M O N O M (O to O O On/ A 0 .-- N O OV N P U H 0 W Z� 5 z ~�,- g c w o a h w 0 a f W~ c_ y z a f- am m 2 F O d a; W W W Q W Z F m 'E o -o W v a 'ap C E o U -0 J IL a wQ — °) c� : �- m : c� D : 9 o c � ° Q F a z Q W -O d v d Q d Q v d v d M U LL N Q z Q �E ��E 0 Z �E 9'Su°ii W �E(W1CaipQ� Q N o�E 6. (AU O cmE O NIn0 +� O Q Wln0 O U =fnU .�- O JfnU O O 1-FU O t0 2 y�9Jgy0 co LL W y J 'z W �c07=�pa 3 > m m 140 APRIL 17 APRIL 18 APRIL 20-22 APRIL 27-29 APRIL 28 MAY 1 MAY 2 MAY 4 MAY 5 MAY 15 MAY 16 MAY 28 JUNE 5 JUNE 5 JUNE 6 JUNE 19 JUNE 20 DEPARTMENT REPORT: 3A CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING OVERSIGHT BOARD MEETING COACHELLA MUSIC FESTIVAL STAGECOACH COUNTRY MUSIC FESTIVAL CITY'S 30TH ANNIVERSARY & COMMUNITY PICNIC CITY COUNCIL MEETING OVERSIGHT BOARD MEETING SPECIAL CITY COUNCIL MEETING DOCUMENT SHRED DAY EVENT CITY COUNCIL MEETING OVERSIGHT BOARD MEETING MEMORIAL DAY - CITY HALL CLOSED CITY COUNCIL MEETING PRIMARY ELECTION DAY OVERSIGHT BOARD MEETING CITY COUNCIL MEETING OVERSIGHT BOARD MEETING 141 April 2012 Monthly Planner 11 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 475 6 7 10:00 AM TrMMp- 3:00 PM City Councl Mellon° 12:00 PM Mayors Lunch Henderson 9:00 PM IID Energy Cnae-Franlaln 8 9 10 11 12 13 14 10:00 AM Pub. SHy- Henderson 7:00 PM Planning Commission 4:00 PM Invesm em Advisory Board l l:00 AM CVCC-EVANS 12:00 PM Enerilyl 5:30 PM community services Cow melon Environs EVANS 6:00 PM League. Henderson COACHELLA MUSIC FESTIVAL 15 16 17 18 19 20 21 3:D0 PM Cny Councl Meadng 10 DO AM Homele9eMae CmWOSSORNE 3:00 PM Historic Preser 9:00 AM CVA-Evans 2:00 PM Over- vation Commission sight Board Meeting COACHELL-.. COACHELLA MUSIC FESTIVAL 22 23 24 25 26 27 28 7:00 PM Planning 12.00 PM Sunrme-Adolph 9:00 AM LAFCO- 10:00 AM City's Commission Henderson 30th Anniver- sary & Commu- nity Picnic COACHELL... STAGECOACH COUNTRY MU... 29 '30 4:30 PM Exec Corte: Adolph ` March May S M T W T F S- S M T W T F S 1 2 3 1 2 3 4 5 4 5 6 7 8 9 10 6 7 8 9 10 11 12 11 12 13 14 15 16 17 13 14 15 16 17 18 19 18 19 20 21 22 23 24 - 20 21 22 23 24 25 26 ,. -- 25 26 27 28 29 30 31 27 28 29 30 31 STAGECOA... Printed by Calendar Creator Plus on 4/5/2012 142 May 2012 Monthly Planner ;,sun clay Monday Tuesday 1 2 3 4 5 April 3:00 PM City Counce Meebg 2:00 PM SPECIAL CITY COUNCIL MEETING QIME TBD) 7:00 AM-I1:00 AM OOCUMENTSHRED S M T W T F S sight Board DAY 1 2 3 4 5 6 7 Meeting 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 :30 6 7 8 9 10 11 12 10:00 AM Transp- 7:00 PM Plmming 4:00 PM Investment 9:30 AM Animal CWPus- Fro Mn ' Henderson Commission AdvisoryBoard 11:00 AM CVCC{VANS AM 6:00 PM no Eneipy CerroFronNin 12:00 PM Energy/ Envkon: EVANS 13 14 15 16 17 18 19 - 10:00 AM Pub. Sfty- 3:00 PM City Caund Meeb19 10:00 AM Hom iessnsss Cmb-OSBORNE 3:00 PM Historic Prover 9:00 AM CVA-Evans Henderson 2:00 PM Over- vatlon Carmission 3:00 PM Mtns. sight Board Conversancy -Franklin 5:30 PM Con munny Meeting g Semm DOmmissIm SAID PM League Henderson 20 21 22 23 24 25 26 - 7:00 PM Planing 12:00 PM SunlineAd*h 9:00 AM LAFCP Commission Henderson 27 28 29 30 31 4:30 PM Exec Cmte: June Adolph S M T W T F S IL 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Memorial Day 24 25 26 27 28 29 30 (CITY HALL CLOSED) Printed by Calendar Creator Plus on 4/5/2012 143 June 2012 Monthly Planner Monday Tuesday Wednesday Thursday Friday Saturday Sunday 1 2 May July S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 4 5 6 7 - 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 31 29 30 31 3 4 5 6 7 8 9 10:00 AM Transp- 3:00 PM City Council Meeung 2:00 PM Over- 12:00 PM Mares Lunch Henderson sight Board 8:00 PM IID Energy Meeting g PRIMARY ELECTION 10 11 12 13 14 15 16 10:00 AM Pub. Shy- 7:00 PM Planning 4:00 PM Investment 11:00 AM CVCC-EVANS 9:00 AM CVA-Evens Henderson Collmis m Advisory Board 12:00 PM Energy/ Envirm: EVANS 5:30 PM Cortmunlly, Serwoes Commission 6:40 PM League - Henderson 17 18 19 20 21 22 23 3:00 PM City Council Meeang 10:00 AM Homeieuneae CnmeO3GORNE 3:00 PM Historic Never 2:00 PM Over- vetion Commission sight Board Meeting 24 25 26 27 28 29 30 4:30 PM Exec Code: 7:00 PM Planning 12:00 PM Sunline-Adolph 8:00 AM LAFCO. Adolph Commission Henderson Printed by Calendar Creator Plus on 4/5/2012 Ip 144 DZ PAUL E. ZELLERBACH DISTRICT ATTORNEY OFFICE OF THE DISTRICT ATTORNEY COUNTY OF RIVERSIDE MEMORANDUM March 16, 2012 TO: City Attorneys within the County of Riverside FROM: Paul Zellerbach, District Attorney SUBJECT: Applicability of Government Code section 1222 Criminal Sanctions to Violations of Brown Act Closed Sessions The Ralph M. Brown Act requires the "legislative bodies" of "local agencies" to hold their meetings open to the public unless expressly excepted by the Act or impliedly excepted by another provision of law pertaining to confidential communications. The Act contains numerous provisions authorizing the holding of closed sessions. The public policy reasons for authorizing closed sessions for public body deliberations are almost as numerous as the individual exemptions contained in the Act itself. Not only does the Act authorize closed sessions, it specifies that the minute book containing "a record of topics discussed and decisions made at" a closed session "is not a public record ... and shall be kept confidential" and "available only to members of the legislative body or ... to a court ...." If the recording of a closed session discussion must be kept in confidence, it follows that oral communications of such information may not be made to the public. Sanctions that may be imposed upon a person who discloses confidential information include barring the person from future closed sessions, obtaining an injunction against the person's public disclosures, or filing an accusation against the person for "willful or corrupt misconduct in office." In addition, Government Code section 1222 provides as follows: "Every willful omission to perform any duty enjoined by law upon any public officer, or person holding any public trust or employment, where no special 3960 ORANGE STREET. RIVERSIDE, CA 92501 951.955.5400 14`5 provision is made for the punishment of such delinquency, is punishable as a misdemeanor." In the case of Alder v. City Council (1960) 184 Cal. App. 2d 763, 774-775, the court specifically held that the misdemeanor sanction set forth in Government Code section 1222 applies to violations of the Brown Act. Therefore, public officials who violate provisions of the Brown Act will be subject to criminal prosecution, which may include up to six months in county jail and a fine of up to $1,000.00. 146 Reports / Informational Items: 13 Report to La Quinta City Council Palm Springs International Airport Commission Meeting March 21, 2012 Budget: The priority of this meeting was to review and approve the Airport Operating and Capital Project Budgets for 2012-2013 year. This budget deals with several realities that present significant challenges to the Airport. Among them are: 1. The extreme seasonality: it is difficult for airlines to make the business case for committing equipment to the area. 2. Land locked: there are only 940 acres to use for attracting business; and only 60-80 acres are currently developable. 3. Much of the Airport and ramp space are already in long-term lease agreements (30-50 years). 4. Most of the airline agreements extend to 2014, at low rental rates. The future holds some opportunities, but will require a new business model. The Staff is considering engaging a consultant to assist in developing this new approach. We must make the area and the Airport more attractive to the airlines, and help them make the business case for additional flights. We may have to design a different revenue. model for the Airport. Our major assets need to be preserved. These include the pavement, the tent, and the escalators. The Staff is very aware of this, and has done a remarkable job of efficiently maintaining these assets. Furthermore, the little remaining space at the airport needs to be developed intelligently. An example is the recently added business incubator project. Such projects draw additional business travelers to the valley. The Airport currently has 56 full-time employees. The 2013 Budget adds only one FTE (an Engineer) at a total cost of $135,000. Capital Projects total $16,031,000, with 90% funded by the Federal Government. The total Operating Budget proposed was $16,211,928; an increase of 2.52%. After much discussion, the Commission voted to recommend the Budget to the Palm Springs City Council for approval. . ,, * 141 Passenger Activity: The Airport has now set new records for passenger activity for 4 months in a row. All of this activity is providing an opportunity for the Staff to continue the refinement and optimization of passenger and vehicle flow. This is significant, as activity is expected to increase at season's end. Military Training Flight Activity: The Commission's Noise Sub -Committee approached Defense Secretary Leon Panetta through Congresswoman Bono -Mack, to see if something could be done. While there was no direct commitment, military activity has reduced in recent weeks. Tower Proaress: The tower is now 94% complete. Submitted: Robert G. Teal, Commissioner Palm Springs International Airport m REPORTSANFORMATIONAL ITEM: MINUTES HISTORIC PRESERVATION COMMISSION MEETING A Regular meeting held in the Study Session Room at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 19, 2012 This meeting of the Historic Preservation Commission was called to order at 3:02 p.m. by Chairperson Redmon. I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call Present: Commissioners Kevin Maevers, Maria Puente, and Peggy Redmon Absent: Commissioner Allan Wilbur Staff Present: Planning Director Les Johnson, Principal Planner Andrew Mogensen, and Secretary Monika Radeva IL PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: It was moved and seconded by Commissioners Puente/Maevers to approve the minutes of December 15, 2011, with the following corrections: Page 2, Paragraph 8, should read: Chairperson Redmon asked who owned the site and if it had already been approved. Staff replied the site was owned by the City of La Quinta and it was currently in review for approval. Page 3, Paragraph 1, should read: 149 1 Historic Preservation Commission January 19, 2012 There being no further discussion, it was moved and seconded by Commissioners Wilbur/Puente to adopt Minute Motion 2011-003 approving the Historical/Archaeological Resources Survey for the Washington Street Apartments project, as submitted with staff's recommendations. Unanimously approved. AYES: Commissioners Maevers, Puente, and Chairperson Redmon. NOES: None. ABSENT: None. ABSTAIN: Commissioner Wilbur. V. BUSINESS ITEMS: A. Historic American Building Survey Report Conducted in Conjunction with the West Adobe HAGS/HAER Program a request submitted by David Maman Design located at 81-891 Avenue 58. Principal Planner Mogensen presented the information contained in the staff report, a copy of which is on file in the Planning Department. Mr. Robert S. White and Mrs. Laura S. White, M.A., Archaeologists with Archaeological Associates, P.O. Box 180, Sun City, CA, introduced themselves. Mr. White said the HABS/HAER study was done as a mitigation measure to allow the applicant to demolish the building. He explained the report consisted of two separate parts. The HABS portion included additional research on the original family that lived there and some construction details. The HAER portion was the visual recordation of the building through the use of large format, black and white, photographs. He noted these were the type of photographs that were stipulated for this type of project by the Library of Congress and National Park Service. He said these photographs were also complemented with some medium format and digital photographs. Mr. White explained the scaling process for the drawings for each elevation of the building which consisted of taking actual on -site hand measurements and converting them into scaled field drawings which were then brought to a draftsman to be converted into a hand -drawn mylar. The mylar was given to the photographer to digitize and to be printed on the appropriate paper as per the Library of Congress' specifications. Mr. White noted that the site plan, floor plan, courtyard plan, etc., were all to scale. He said the negatives, the prints, and the original drawings were included in the box and the appropriate materials were 2 is 150 Historic Preservation Commission January 19, 2012 used to meet archival specifications per the established protocol by the Library of Congress for large projects in the public sector that would be archived in Washington. Mr. White said there was no need for a consultation with the Federal Government as this was a local CEQA project and the structure was only found eligible for the California Registry Historical Resources at the local level. It was not National -register -eligible. Mrs. White showed and explained to the Commission the contents of the box containing information on the project that would be archived with the report. Commissioner Puente asked if the building had already been demolished. Staff replied it had not. Mr. White explained the applicant would be eligible to apply for a demolition permit through the City once the archiving project was completed. Discussion followed regarding the poor condition of the structure. Staff mentioned that the Code Compliance Department had cited the property for some maintenance violations and noted that its situation could be a potential safety hazard. Thus, the applicant was proceeding with the mitigation measures in order to be able to demolish it. Mr. White explained that because of the materials used to build the adobe(big bricks of soil), it could not be burned and the materials that could be re -used after its demolition were minimal. He said at the time the team was collecting the data on the structure, the applicant was allowed to demolish the detached garage and the swimming pool, as those were added -on modern features that were not part of the original adobe and were potential safety and fire hazards. Commissioner Maevers said he visited the site and he found it to be a nuisance and a hazard as well. Mr. White said the team had recommended that there be a representative on site at the time of demolition as there were still some questions regarding the way the structure was built. Mr. White explained that aside from creating the visual record, there were two goals for this project. The first one was to identify who built the adobe and the second, who was the architect. He said the team was unable to identify the architect as no one could remember, 3 H 151 Historic Preservation Commission January 19, 2012 or otherwise establish, whether or not an architect was ever involved. He explained that Mrs. White had interviewed surviving members of the family who originally lived in the adobe and even they could not provide any more information. The only person that was identified was the individual who was contracted to have the adobe built, but nothing more. Based on an inscription located on the top of the chimney, the team believed the adobe was built in 1932. Discussion followed regarding the seclusion of the adobe as it was located far from the main road and no one even knew that it existed. Chairperson Redmon asked if there would be an addendum to the report to address any possible findings during the actual destruction process. Mr. White replied that the final step in this process was to prepare a report on the demolition. He also said that there were archaeological/paleontological and Native American monitoring stipulations for the project during its development. Mr. White said it was the team's goal to identify whether the adobe walls were made out of individual bricks or if they were poured. He explained that it was difficult to tell as the walls had been plastered, but a plumbing repair, where most of the stucco had been removed, allowed them to determine that the walls were made out of individual bricks. However, the team still needed to determine whether the adobe was built on a concrete slab or if it was built in the more traditional California -style where a trench was dug and was lined with rock. He said this determination would have to be done after the demolition. General discussion followed regarding the extended and detailed research done by Archaeological Associates team, the difficulties they encountered, the individuals they talked to, etc. Chairperson Redmon said she was very pleased with the report and was happy to have such nice documentation of the site. Mr. White expressed his compliments to the photographer and the wonderful work he did on the project. Chairperson Redmon asked if there would be another report presented to the Commission after demolition. Staff replied there would be a report, but the project would not be presented to the Commission. 4 152 Historic Preservation Commission January 19, 2012 Staff explained the report would be available if the Commissioners would like to review it. Commissioner Maevers asked if there were significant findings during demolition, if they would be recorded and identified. Mr. White replied they would be and explained the process for doing that. Chairperson Redmon said she was very grateful for all the work done on the project and said she would like to know if, in fact, there were additional findings after demolition. Chairperson Redmon said the Commission did not have to vote on this project as the presentation was merely informational. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None. VII. COMMISSIONER ITEMS: Commissioner Puente said she had attended a couple of events put together by the Coachella Valley Archaeological Society. She briefly described the events and asked if they would qualify for any credits. Staff asked Commissioner Puente to forward whatever brochures and information she had available on the events, so that staff could determine if they were eligible for credits. Chairperson Redmon complimented Executive Secretary Walker for keeping the Commissioners very well-informed regarding different training opportunities locally available in order for them to be able to maintain their CLG certifications. Commissioner Maevers said he was looking forward to attending the Webinar on Tuesday, January 24, 2012, at La Quinta City Hall, titled "What Style Is It?" He noted the webinar would also provide free AICP credits. Commissioner Puente presented a newsletter from the Indian Wells Historic Preservation Commission and asked staff if the HPC could do something similar, on an annual basis. Staff asked that Commissioner Puente provide a copy of the newsletter for review and offered to get back to her with an answer. Staff noted that the City of Indian Wells did not have an official Historic Preservation Commission such as La Quinta's Commission, and was more likely an organization similar to the La Quinta Historical Society. 5 153 Historic Preservation Commission January 19, 2012 Commissioner Puente asked if the Ethics Training would be available through the City. Staff replied the City Clerk's Department would notify the Commissioners if they needed to re -take it, as it only needed to be renewed every two years. Staff said the City Clerk's Department would also provide information regarding on-line training or classes available at the City. Commissioner Redmon asked if staff could give an update on putting together the Annenberg "Sunnylands" Estate tour. Staff replied the estate would not be open to the public until March 2012. Staff said the previous discussion was that if there was another agency that offered the tour, which was highly expected once the property was accessible, then the Commission could to join in. Staff mentioned that tours to the estate would also be available during the Annual Planning Association Conference in October 2012 which was scheduled to be held in Palm Springs, but in order to be able to sign up for those the Commissioners would have to register for the Conference first. VIII. PLANNING STAFF ITEMS: None IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Puente/Maevers to adjourn this Meeting of the Historic Preservation Commission to the next meeting to be held on February 16, 2012. This meeting of the Historic Preservation Commission was adjourned on January 19, 2012, at 3:48 p.m. Unanimously Approved. 6 4 154 REPURI /iNrunmr.I lu §P%6 INVESTMENT ADVISORY BOARD Meeting February 8, 2012 CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 4:00 p.m. by Board Member Park followed by the Pledge of Allegiance. PRESENT: Board Members Mortenson, Park and Donais ABSENT: Board Members Blum and Spirtos OTHERS PRESENT: John Falconer, Finance Director and Vianka Orrantia, Senior Secretary II PUBLIC COMMENT - None III CONFIRMATION OF AGENDA - Confirmed IV CONSENT CALENDAR A. Approval of Minutes of Meeting on January 11, 2012 for the Investment Advisory Board. Board Member Mortenson requested a correction to the minutes as follows: Page 1: V. Business Session, Item A., second sentence; A large portion of the decrease was due to cash needs aAd-aR Page 3: Third Paragraph; In response to Board Member Mortenson, Mr. Falconer advised that as a result of the elimination of the RDA and the uncertainty of the tax increments payments, the 94 day average maturity gives the City ample flexibility for liquidity for unexpected cash needs. the Gity this ep.ion. Page 4: VI. Correspondence and Written Material, Item A, third paragraph; In response to Board Member Mortenson, Mr. Falconer clarified that the current balance of $16 million in Mutual Funds was correct. N 155 InvestmentAdvisory Board Meeting Minutes February 8, 2012 In response to Board Member Park, Mr. Falconer clarified for the Board that the recurring CIP projects listed on page 1 are reported to help reflect the City's cash balances as well as the amounts paid toward the CIP projects, which vary from month to month. MOTION - It was moved by Board Members Mortenson/Donais to approve the Minutes of January 11, 2012 as amended. Motion carried unanimously V BUSINESS SESSION A. Transmittal of Treasury Report for December 2011 Mr. Falconer presented and reviewed the staff report for the month of December advising the Board of a decrease in the cash balance by $407,000 ending the month at $162.5 million. The decrease in the cash balance was due to the on- going CIP projects as follows; "A" Street expansion, Highway 111 Landscaping Improvements (with the landscaping almost to completion), Washington Street right turn lane at Eisenhower Drive; in addition to $194,000 spent on the Coral Mountain Apartment Project. Mr. Falconer noted that the City is reimbursed by the State, R.C.T.C. and C.V.A.G. on a "delayed" basis by approximately two to three months for the bridge expansion; in the interim, the City pays for any incurred costs. Mr. Falconer also noted that the Riverside County Sheriff's Department has been delayed in their billing, which will affect the cash balance in the near future. In response to Board Member Donais, Mr. Falconer clarified that the Sheriff's payment reflected in the November Treasurer's Report (presented at the January meeting) were payments for the months of September and October of 2011. Mr. Falconer advised the Board on the portfolio investments listed on page 7 of the report advising of the $17,000,000 maturing T-Bill, in addition to the maturing of a $5,000,000 TLGP Note, the monies were reinvested with a portion invested in LAIF to maintain yields. Mr. Falconer further advised that staff has reached the maximum investment limits for LAIF, Rabobank and Federal Home Loan Bank, with investment limits almost at a maximum with commercial paper, staff will look to investing in T-Bills. Mr. Falconer commented that the T-Bill short-term rates have increased substantially in the three-month (which has gone from zero to six basis points), as has six-month and one-year T-Bill investments. 7 156 Investment Advisory Board Meeting Minutes February 8, 2012 General discussion ensued among the Board and staff regarding short-term investments. Mr. Falconer advised that the average maturity for the month of December has decreased slightly due to the maturity of the T-Bill and the TLGP Note. Mr. Falconer advised the Board of the State Supreme Court's ruling to dissolve the RDA; he further advised that the tentative payment of $18 million to the State will not have to be paid. General discussion ensued amongst the Board and staff regarding the dissolution of the RDA and its impact to the City. In response to Board Member Mortenson, Mr. Falconer clarified comments previously stated at the January meeting in regards to the Rabobank drawdown. In response to Board Member Mortenson, Mr. Falconer clarified the amortized value of the U.S. Treasury Notes on page 6 of the report. In response to Board Member Mortenson, Mr. Falconer clarified that cash balances reflected in the first column of page 8 in the November 30, 2011 Treasury Report were reported in error. Mr. Falconer also clarified that due to the ERAF payments that were due, the May 2011 cash balance reflected in the December report was not as sizeable as the May 2010 cash balance. MOTION — It was moved by Board Members Donais/Mortenson to review, .receive, and file the Treasurers Report for December 2011. Motion carried unanimously. General discussion ensued amongst the Board and staff regarding televising the City Council meetings, the cost and possible ways of payment for televising these meetings. B. Consideration of Fiscal Year 2012/2013 Investment Policy and Work Plan Items Mr. Falconer presented the draft 2012/2013 Investment Policy and the approved 2011 /2012 work plan item staff report from the previous year for the Board's review and consideration for the upcoming fiscal year. Mr. Falconer advised that Board will present the updated investment policy and work plan items to the Interim City Manager and City Attorney in June, prior to submittal for City Council approval. 3 151 Investment Advisory Board Meeting Minutes February 8, 2012 Mr. Falconer advised the Board of his request to extend his resignation from May 31, 2012 to September 7, 2012, to assist in the budget process, the Successor Agency and City Audits and the winding down of the RDA. In response to Board Member Mortenson, Mr. Falconer clarified (referencing page 23) that it is the Board that recommends any changes and/or deletions to the investment policy. General discussion ensued amongst the Board and staff regarding the RDA's dissolution and the impact to the City's investments. Board Member Mortenson reviewed the Investment Policy (Attachment No. 1) and his recommended changes/additions/deletions and/or recommended follow- up items are shown in amended form. In response to Board Member Mortenson, Mr. Falconer advised that page 7, item VI Authority; second paragraph, last sentence,(The City Manager or his/her designee shall acknowledge in writing all purchases and sales of investments prior to their execution by the City Treasurer.) is currently implemented and utilized in all trades. In response to Board Member Mortenson, Board Member Donais clarified that a "Call Report," is a report generated by a regulated financial institution reporting on a quarterly basis its financial information. In response to Board Member Mortenson, Mr. Falconer clarified that the $50,000 Sweep Account target balance on page 9, item 1 was established to set a target maximum for the account. In response to Board Member Mortenson, Mr. Falconer clarified that on page 10, item No. 2 — the bullet point not allowing investments in the CDAR's programs was implemented by previous board members and can be changed. Staff will check on current CDAR rates and will report findings at the next scheduled meeting. General discussion ensued amongst the Board and staff regarding the CDAR's program. In response to Board Member Mortenson, Mr. Falconer clarified that the City does not currently hold TLGP paper and he is able to purchase TLGP secondary paper if needed. 4 156 Investment Advisory Board Meeting Minutes February 8, 2012 In response to Board Mortenson, Mr. Falconer advised that the City at this time will not be issuing any bonds. MOTION - It was moved by Board Members Mortenson/Donais to continue the review of the 2012/2013 Investment Policy and the Work Plan Items. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - January 2012 Noted and Filed B. Pooled Money Investment Board Reports - December 2011 Noted and Filed C. Money Market Funds Noted and Filed VII BOARD MEMBER ITEMS Discussion ensued amongst the Board and staff regarding the handout and the possible conflict between the Investment Policy vs. Money Market funds due to the Shadow NAV weekly calculations vs. the NAV daily calculations. Mr. Falconer advised that staff will follow-up with U. S. Bank for any suggestions they may have as alternatives to other money market funds. MOTION - It was moved by Board Members Mortenson/Donais to adjourn the meeting at 5:13 p.m. fJv utiop carried unanimously. Senior Secretary 5 159 Department Report: A c&uN' 44Qalnfw MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Debbie Powell, Economic Development/Housing Manager DATE: April 17, 2012 SUBJECT: Oversight Board Meeting Update Report The Oversight Board of the Successor Agency to La Quinta Redevelopment Agency held a regular meeting on April 4, 2012. Six of the seven Oversight Board members attended the meeting; Board Member Peter Nelson Coachella Valley Water District(CVWD) was absent. Items considered and approved unanimously by the Oversight Board include: Adoption of a Conflict of Interest Code: While ABx1 26 does not require oversight boards to adopt conflict of interest codes, staff and Successor Age ncy legal counsel felt it is prudent to have a conflict of interest code in place. Approval of Recognized Obligation Payment Schedules and Successor Agency Administrative Budgets for two time periods per Department of Finance (DOF") direction — January 2012 through June 2012, and July 2012 through December 2012. The Oversight Board had a few clarifying questions, which staff was able to answer to the Board's satisfaction. Consideration of an Owner Participation Agreement ("OPA") with Torre Nissan: Michael Reinhardt, General Manager of Torre Nissan, addressed the Board regarding their project, which is well underway and will be completed later this summer. The Board asked for clarification on the repayment of the $1.5 million loan. Staff explained the net increase in sales and property tax revenue the City receives from the improvements are credited towards the $1.5 million loan. 'The Board also asked about early loan repayment, operating covenants, and other details about the agreement. Staff emphasized the improvements will increase the property tax value, thereby benefitting all taxing agencies. After the discussion, the Board ., 160 approved a resolution to amend the OPA schedule of performance and authorized the continued administration and implementation of the OPA. Consideration of. a Disposition and Development Agreement ("DDA") with Coral Mountain Partners, L.P: After staff's initial report, John Durso of Coral Mountain Partners, LP addressed the Board, noting the project has been underway for 3 '/2 years. He described the project, and also emphasized the hiring of local architects and engineers, and Coral Mountain Partners' plan to hire local sub -contractors as much as possible. He explained that this helps cycle money back into the local economy. He noted all engineering and design have been completed, and they have pulled building permits. The Board asked about Coral Mountain Partners' local experience; if there had been any opposition from residents to the project (there was none); what happens if there are cost overruns (Mr. Durso noted there are adequate contingencies built into the budget); and if any future property tax increment would be used to fund the project (the plan is to fund the project with low -mod housing funds that are on -hand). Staff added that Oversight Board review and approval is needed to satisfy the title company - title companies are hesitant to issue policies for properties that were associated with redevelopment agencies; an affirmative action by the Oversight Board will help satisfy the title company. The Board was supportive of the project, and approved a resolution authorizing the continued administration and implementation of the DDA. The Board further authorized Chairperson Pena to send a letter to the Department of Finance indicating that the Board has adopted this resolution and requesting that the Department of Finance affirmatively respond authorizing the project to proceed, which may help with the title insurance issue. Staff also reviewed a debt schedule for the former redevelopment agency, which includes bond debt, negotiated pass -through payments, and loans related to Washington Street Apartments. Per ABx1 26, staff transmitted the action agenda to the Department of Finance on the same day, and as of this writing, no Board action has been questioned. However, as required by ABx1 26, the Oversight Board -approved Recognized Obligation Schedule was forwarded separately to the DOF, State Controller's Office, and County Auditor -Controller. The DOF has questioned several items on the BOPS, including the agreement with Habitat for Humanity for future self-help homes; a contract with RBF Consulting for assistance with SilverRock infrastructure/canal review; the Coral Mountain DDA; a contract with RSG, Inc. for design and construction management for Washington Street Apartments; and loans related to Washington Street Apartments. Staff is working on a response and will keep the Successor Agency informed. Attachment: 1. Oversight Board Action Minutes of April 4, 2012 161 ATTACHMENT OVERSIGHT BOARD OF SUCCESSOR AGENCY TO LA QUINTA REDEVELOPMENT AGENCY ACTION MINUTES Regular Meeting WEDNESDAY, APRIL 4, 2012 at 2:00 P.M. ROLL CALL - Present: Board Members Ellis, Marshall, Maysels, McDaniel, Osborne and Chairperson Pena Absent: Board Member Nelson PUBLIC COMMENT - None CONFIRMATION OF AGENDA - Confirmed PRESENTATIONS - None BUSINESS ITEMS 1. Consideration of Adoption of a Resolution Adopting a Conflict of Interest Code for the Oversight Board of the Successor Agency to La Quinta Redevelopment Agency A motion was made by Osborne/Ellis to adopt a resolution adopting a Conflict of Interest Code for the Oversight Board of the Successor Agency to La Quinta Redevelopment Agency. RESOLUTION NO. OB 2012-004 A RESOLUTION OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO LA QUINTA REDEVELOPMENT AGENCY ADOPTING A CONFLICT OF INTEREST CODE FOR THE OVERSIGHT BOARD Motion carried by a vote of 6 ayes, 0 nays, 1 absent. 2. Consideration of Adoption of a Resolution Approving Recognized Obligation Payment Schedules (BOPS) of the Former La Quinta Redevelopment Agency for the periods of January 2012 through June 2012 and July 2012 through December 2012 162 A motion was made by Marshall/Osborne to approve the ROPS of the Former La Quinta Redevelopment Agency for the periods of January 2012 through June 2012 and July 2012 through December 2012. RESOLUTION NO. OB 2012-005 A RESOLUTION OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO LA QUINTA REDEVELOPMENT AGENCY ADOPTING RECOGNIZED OBLIGATION PAYMENT SCHEDULES FOR THE PERIODS OF JANUARY 2012 THROUGH JUNE 2012 AND JULY 2012 THROUGH DECEMBER 2012 Motion carried by a vote of 6 ayes, 0 nays, 1 absent. 3. Consideration of Successor Agency Administrative Budget for the periods of February 2012 through June 2012 and July 2012 through December 2012 A motion was made by Ellis/Maysels to approve the Successor Agency Administrative Budget for the periods of February 2012 through June 2012 and July 2012 through December 2012. Motion carried by a vote of 6 ayes, 0 nays, 1 absent. 4. Consideration of an Owner Participation Agreement Between the Former La Quinta Redevelopment Agency and Mega Dealer LLC/Robert N. La Torre, Inc. (dba Torre Nissan) A motion was made by Maysels/McDaniel to approve a resolution approving a change to the Schedule of Performance to an Owner Participation Agreement between the former La Quinta Redevelopment Agency, Mega Dealer, LLC, and Robert N. La Torre, Inc. and authorized the continued administration and implementation of same with requested changes: Page 1, after fourth "WHEREAS" should be "unanticipated" delays Page 2, Section 4 should read..."The Oversight Board has determined not to terminate or renegotiate the DDA pursuant to its authority under Health and Safety Code Section 34181(e)." OVERSIGHT BOARD ACTION MINUTES 2 APRIL 4, 2012 4 163 5. RESOLUTION NO. OB 2012-006 A RESOLUTION OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO LA QUINTA REDEVELOPMENT AGENCY APPROVING A. CHANGE TO THE SCHEDULE OF PERFORMANCE TO AN OWNER PARTICIPATION AGREEMENT BETWEEN THE FORMER LA QUINTA REDEVELOPMENT AGENCY, MEGA DEALER, LLC, AND ROBERT N. LA TORRE, INC., AND AUTHORIZING THE CONTINUED ADMINISTRATION AND IMPLEMENTATION OF THE SAME This resolution also included the following actions: • The Oversight Board approves the approval by the City, as Successor Agency to the former Agency, of the revised Schedule, which revised Schedule is on file with the Secretary of the Oversight Board. • The City, as Successor Agency to the former Agency, has the right and authority to continue administering and implementing the Agreement, and no further approvals or authorizations are required by the Oversight Board with respect to the same. • The Oversight Board has determined not to terminate or renegotiate the Agreement pursuant to its authority under Health and Safety Code Section 34181(e). Motion carried by a vote of 6 ayes, 0 nays, 1 absent. Consideration of Disposition and Development Agreement Between the Former La Quinta Redevelopment Agency and Coral Mountain Partners; L.P. A motion was made by Marshall/Osborne to adopt a resolution approving the Disposition and Development Agreement Between the Former La Quinta Redevelopment Agency and Coral Mountain Partners, L.P. with requested changes: Page 2, Section 6 should read..."The Oversight Board has determined not to terminate or renegotiate the DDA pursuant to its authority under Health and Safety Code Section 34181(e)." 164 OVERSIGHT BOARD ACTION MINUTES 3 APRIL 4, 2012 RESOLUTION NO. OB 2012-007 A RESOLUTION OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO LA QUINTA REDEVELOPMENT AGENCY MAKING CERTAIN ACKNOWLEDGMENTS AND APPROVALS WITH RESPECT TO THE CORAL MOUNTAIN PROPERTY AND DISPOSITION AND DEVELOPMENT AGREEMENT AND AUTHORIZING THE CONTINUED ADMINISTRATION AND IMPLEMENTATION OF THE SAME This resolution also included the following actions: • The City of La Quinta is the "successor agency" to the former La Quinta Redevelopment Agency. • The La Quinta Housing Authority is the "housing successor" to the former La Quinta Redevelopment Agency. • The DDA and the Property are both "housing assets" of the former La Quinta Redevelopment Agency, as that term is used in Health and Safety Code Sections 34176(a) and 34177(g). • The Authority has the right and authority to administer and implement the DDA, including, without limitation, the leasing of the Property and the provision of financial assistance to the Developer pursuant to the terms thereof, and no further approvals or authorizations are required by the Oversight Board with respect to the same. • The Oversight Board has determined not to terminate or renegotiate the DDA pursuant to its authority under Health and Safety Code Section 34181(a). Motion carried by a vote of 6 ayes, 0 nays, 1 absent. An additional motion was moved by Osborne/Maysels authorizing Chairperson Pena to send a letter to the Department of Finance indicating that the Board has adopted this resolution and requesting that the Department of Finance affirmatively respond authorizing the project to proceed. Motion carried by a vote of 6 ayes, 0 nays, 1 absent. REPORTS AND INFORMATIONAL ITEMS OVERSIGHT BOARD ACTION MINUTES 4 APRIL 4, 2012# 165 1. Update on the Debts and Obligations of the Former La Quinta Redevelopment Agency Staff presented staff report. DEPARTMENT REPORTS 1. Response to Public Comment CHAIR AND BOARD MEMBERS' ITEMS - None ADJOURNMENT - 2:44 p.m. M _ OVERSIGHT BOARD ACTION MINUTES 5 APRIL 4, 2012 166 CIT A/HA/FA MEETING DATE: April 17, 201 2 ITEM TITLE: Consideration of Adoption of a Resolution Approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1, for Fiscal Year 2012/2013, and a Resolution Declaring Intent to Levy Annual Assessments for Landscape and Lighting Assessment District 89-1, and Giving Notice Thereof RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: 2- CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1 ("District"), Fiscal Year 2012/2013; and Adopt a Resolution of the City Council declaring intention to levy annual assessments for maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof. FISCAL IMPLICATIONS: Adoption of the Resolution is required in order to levy the annual assessment for the district. The estimated total cost for Fiscal Year 2012/2013 is $1,411,070 for maintenance of landscape and lighting, medians, and parkways within the public right- of-way. The estimated assessment levy for the landscape and lighting portion is $961,361. An estimated $253,000 will be collected from CSA 152 assessments for stormwater facilities bringing the total right-of-way deficit to $197,496. Park maintenance costs have been separated from the district costs within the engineer's .ti 167 report for the district. The parks maintenance cost is estimated to be an additional $1,536,050 for Fiscal Year 2012/2013 bringing the total deficit for right-of-way and parks maintenance to $1,732,759. An estimated general fund contribution of $1,732,759 in Fiscal Year 2012/2013 would be required to maintain current landscape standards. CHARTER CITY IMPLICATIONS: None at this time. BACKGROUND AND OVERVIEW: In 1989, the City Council formed a Citywide Landscape and Lighting Assessment District to fund costs associated with the maintenance, construction and servicing of landscape areas, street lights and traffic signals. Pursuant to the Landscape and Lighting Act of 1972, the City must annually perform a series of activities associated with the district (Attachment 1). An annual engineer's report is required by the Landscape and Lighting Act of 1972 and must include the following information: • A description of the services to be provided throughout the district; • Total costs necessary to provide all services described in the engineer's report; • A diagram showing the boundaries of the district, including special benefit zones; and • An assessment schedule. The preliminary engineer's report, prepared by City staff and Willdan Financial Services with parcel reconciliation support by Willdan Financial Services, provides the required information for the district for Fiscal Year 2012/2013 (Attachment 2). The preliminary engineer's report projects the following for Fiscal Year 2012/2013 in comparison to the Fiscal Year 201 1 /2012 engineer's report: Citywide Benefit Zone Number of Local Benefit Zones Number of Equivalent Dwelling Units (EDU's) EDU Rate District Revenue FY 201 1 /2012 Yes 6 27,085 $35.60/EDU $964,219 FY 2012/2013 Yes 6 27,008 $35.60/EDU $961,361 .0 168 These calculations will be finalized for the final engineer's report in order to provide the most accurate assessment possible. In accordance with previous. City Council direction, all residents, including those within the six (6) local benefit zones, will be assessed at a flat rate. The methodology has remained the same under the provisions of Proposition 218. At this time, the estimated Fiscal Year 2012/2013 district exempt cost (City landscape maintenance cost within the right-of-way) is $1,41 1,070. Based on this estimate, the citywide benefit assessment would be $52.28/EDU. The current assessment is $35.60. Proposition 218 does not allow for assessment increases unless approved by a simple majority in a public vote. Mailed balloting to raise the assessment can be initiated by the City Council at any time. The details regarding this process have been the subject of prior City Council study sessions. The City Council is required to approve the preliminary engineer's report and schedule a public meeting and public hearing date to allow affected property owners an opportunity to provide public testimony regarding the proposed changes. Approval of the preliminary engineer's report does not obligate the City to the fees proposed. Only after the public meeting and public hearing are conducted, can the City Council adopt assessment fees for Fiscal Year 2012/2013. The public meeting and public hearing are scheduled for the May 15, 2012 City Council meeting. Upon conclusion of the public hearing, the City Council may approve the assessment levels based upon testimony received at the public meeting and hearing. Since the City is not proposing an increase in the assessment amount, the Landscape and Lighting Act of 1972 requires a one-time noticing ten days in advance of the public meeting/hearings for citywide districts through the newspaper. Attachment 3 is the notice that will be published in The Desert Sun newspaper on Wednesday, April 25, 2012 at a cost of approximately 5123. To proceed with the recommended changes proposed in the preliminary engineer's report (Attachment 2) for the district, the City Council must: Adopt a resolution approving the preliminary engineer's report for Landscape and Lighting Assessment District 89-1, Fiscal Year 2012/2013; and Adopt a resolution declaring intention to levy annual assessments for construction, maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof. A public meeting and hearing has been scheduled for May 15, 2012 at 7:00 p.m. to allow public testimony before the City Council. The public meeting and hearing dates will be noticed through the newspaper unless otherwise directed by the City Council. 169 Upon conclusion of the public hearing, the City Council may adjust the assessment levels as necessary and adopt a resolution confirming the assessment diagram and assessment level. Analysis of Areas of Additional Benefit In conjunction with the review of the District's budget, Willdan Financial analyzed several North La Quinta subdivisions that are receiving special benefit from the District by having their perimeters and entrance landscaping maintained by the District. For example, at the present time the District provides flowers at each of the entrances twice per year, decomposed granite to the flower beds as needed, and tree trimming annually similar to the maintenance that is normally provided by a homeowners association. The "Areas of Additional Benefit" analysis starts on page 14 of Attachment 2, the Preliminary Engineer's Report. Table 3, starting on page 15 of the attached Preliminary Engineer's Report, shows the cost for the additional maintenance and administration of these North Area La Quinta Subdivisions is $140,282 annually. In order for the City to recover these funds through assessments placed on properties, the City Council would need to initiate proceedings through resolution to form a landscaping district under the 1972 Act, and ultimately send out ballots to the affected property owners in conformance with Proposition 218. A landscaping district could be formed as an overlapping district, which would be in addition to the current assessment. A separate Engineer's Report detailing the analysis of special and general benefit would be required describing the improvements and properties involved. After approval of the Engineer's Report, the City Council would need to adopt a resolution stating its intention to form the landscaping district and set the time and place for a public hearing. The district would require that the ballots submitted in favor of the assessment outweigh those submitted in opposition to it, with ballots weighted according to the assessment amount. The City could elect to discontinue the additional maintenance of these areas and thereby reduce expenses to the District by $140,282. Staff will be investigating alternative cost -saving options in consideration of budget limitations as part of the Fiscal Year 2012/2013 budget process. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution approving the preliminary engineer's report for Landscape and Lighting Assessment District 89-1, for Fiscal Year 2012/2013 and adopt a Resolution of the City Council declaring intention to levy annual assessments for .6 M maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof; or 2. Do not adopt the Resolution approving the preliminary engineer's report for Landscape and Lighting Assessment District 89-1, for Fiscal Year 2012/2013 and provide staff with possible revisions to the report for future consideration. 3. Provide staff with alternative direction. Respectfully submitted, +Rnimothy Public Works Di r for/City Engineer Approved for submission by: Mark Weiss, Interim City Manager Attachments: 1. Annual Activities Report 2. Preliminary Annual Engineer's Levy Report 3. Proposed Notice of Public Meeting it 171 RESOLUTION NO. 2012- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE PRELIMINARY ENGINEER'S REPORT FOR FISCAL YEAR 2012/2013 IN CONNECTION WITH LA QUINTA LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 WHEREAS, the City Engineer has prepared and filed with the City Clerk of the City of La Quinta, California and the City Clerk has presented the City Council such report entitled "La Quinta Landscape and Lighting Assessment District 89-1, Preliminary Engineer's Report" (the "Report"); and WHEREAS, the City Council has carefully examined and reviewed such Report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The Report, as filed, is hereby approved. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 17`h day of April 2012, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California to 172 Resolution No. 2012- Preliminary Engineer's Report FY2012-2013 Adopted: April 17, 2012 Page 2 ATTEST: SUSAN MAYSELS, Interim City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California to 113 RESOLUTION NO. 2012- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY THE ANNUAL ASSESSMENTS FOR CONSTRUCTION, MAINTENANCE, AND SERVICING LANDSCAPING AND LIGHTING IMPROVEMENTS WITHIN THE BOUNDARIES OF THE TERRITORY INCLUDED IN THE CITYWIDE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 AND TO LEVY AND COLLECT ASSESSMENTS PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND GIVING NOTICE THEREOF WHEREAS, the City Council, by its Resolution No. 89-9, initiated proceedings pursuant to provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as "the Act"), for the formation of a Landscape and Lighting Assessment District designated "La Quinta Landscape and Lighting Assessment District 89-1," shall include all of the territory located within the boundaries of the City; and WHEREAS, the City Council desires to levy and collect assessments within Landscape and Lighting Assessment District 89-1 for the Fiscal Year commencing July 1, 2012 and ending June 30, 2013 to pay the costs and expenses of constructing, operating, maintaining, and servicing landscaping, lighting and appurtenant facilities located within public places in the City; and WHEREAS, the Engineer selected by the City Council has prepared and filed with the City Clerk of the City of La Quinta and the City Clerk has presented to the City Council a report in connection with the Landscape and Lighting Assessment District 89-1 and the City Council did by previous Resolution approve such report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council has previously formed Landscape and Lighting Assessment District 89-1 pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500. SECTION 2. The City Council hereby finds that the maintenance and operation of projects identified in the Preliminary Engineer's Report for Landscape if 174 Resolution No. 2012- Preliminary Engineer's Report FV2012-2013 Adopted: April 17, 2012 Page 2 and Lighting Assessment District 89-1 consisting solely of exempt items of sidewalks, streets, sewers, water, flood control, and/or drainage pursuant to Article 131) Section 5(a) of the California Constitution, that the public interest requires the maintenance of the improvements, and declares its intention to levy and collect assessments for the fiscal year commencing July 1, 2012 and ending June 30, 2013 to pay for the costs and expenses of the improvements described in Section 4 hereof. SECTION 3. The territory included within the boundaries of the Assessment District includes all of the land included within the boundaries of the City. SECTION 4. Reference is hereby made to the report of the Engineer on file with the City Clerk of the City of La Quinta for a full and fair description of the improvements, the boundaries of the Assessment District and any zones therein and the proposed assessments upon assessable lots and parcels of land within the Assessment District. SECTION 5. Notice is hereby given that May 15, 2012 at 7:00 p.m. at the City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a Public Meeting by the City Council to allow public testimony regarding the assessment. SECTION 6. Notice is hereby given that May 15, 2012, at 7:00 p.m. at the City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a Public Hearing by the City Council on the question of the levy of the proposed assessment for Landscape and Lighting Assessment District 89-1. Any interested person may file a written protest with the City Clerk prior to the conclusion of the hearing, or, withdrawal of the protest. A written protest shall state all grounds of objections and a protest by a property owner shall contain a description sufficient to identify the property owned by such property owner. At the hearing, all interested persons shall be afforded the opportunity to hear and be heard. SECTION 7. The City Clerk is hereby authorized and directed to give notice of such hearings as provided in the Act. SECTION 8. The City Council hereby designates The Desert Sun as the newspaper in which notice of the Public Hearing shall be published. 115 Resolution No. 2012- Preliminary Engineer's Report FY2012-2013 Adopted: April 17, 2012 Page 3 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 17th day of April 2012, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADLOPH, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, Interim City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California to 176 ATTACHMENT 1 ANNUAL ACTIVITIES LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT Adopt the following Resolutions: 1. Approve Preliminary Engineer's Report (April 17, 2012). 2. Intention to levy annual assessment and notice of Public Meeting/Hearing (May 15, 2012). 3. Conduct a Public Meeting to allow testimony regarding the proposed assessments prior to Public Hearing (May 15, 2012). 4. Conduct a Public Hearing to allow written protests of the proposed assessment to be considered by the City Council prior to adoption of the final assessments (May 15, 2012). ATTACHMENT 2 ENGINEER'S REPORT AFFIDAVIT CITY OF LA QUINTA Street Lighting and Landscape District No. 89-1 Riverside County, State of California This Report and the enclosed diagrams show the exterior boundaries of the District as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Riverside County Assessor's maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council. Dated this day of 2012 Willdan Financial Services Assessment Engineer On Behalf of the City of La Quinta By: Stacee Reynolds Senior Project Manager, District Administration Services LIM Richard Kopecky R. C. E. # 16742 '° 179 ENGINEER'S REPORT CITY OF LA QUINTA STREET LIGHTING AND LANDSCAPE DISTRICT NO. 89-1 I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached was filed with me on the day of 2012. BY: Susan Maysels, Interim City Clerk City of La Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached, was approved and confirmed by the City Council of the City of La Quinta, California, on the day of 2012. BY: Susan Maysels, Interim City Clerk City of La Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Assessment Roll was filed with the County Auditor of the County of Riverside, on the day of 2012. BY: Susan Maysels, Interim City Clerk City of La Quinta Riverside County, California :E TABLE OF CONTENTS /. OVERVIEW 1 A. INTRODUCTION B. HISTORICAL BACKGROUND AND LEGISLATION A DESCRIPTION OF THE DISTRICT 2 A. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT 2 B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT 2 C. IMPROVEMENTS WITHIN THE DISTRICT 4 ///. METHOD OF APPORTIONMENT 5 A. GENERAL 5 B. BENEFITANALYSIS 5 C. METHODOLOGY 7 /V DISTRICT BUDGETS 10 A. DESCRIPTION OF BUDGET ITEMS B. 2012/2013 DISTRICT BUDGET C. AREAS OF ADDITIONAL SPECIAL BENEFIT 10 11 14 APPENDIX A - DISTRICT ASSESSMENT DIAGRAM 17 APPENDIX B - 2012/2013 COLLECTION ROLL 18 181 WILLDAN i' Financial Services a.,.,., ...., , I OVERVIEW A. INTRODUCTION The City of La Quinta (the "City') annually levies and collects special assessments in order to provide and maintain the facilities, improvements and services within Street Lighting and Landscape District No. 89-1 (the "District"). The District was formed in 1989 pursuant to the Landscaping and Lighting Act of 1972 (the "1972 Act"), Part 2 of Division 15 of the Streets and Highways Code and authorizes the Agency to annually levy and collect assessments to maintain the services and improvements related thereto. This Engineer's Annual Levy Report (the "Report") describes the District, any changes to the District, and the proposed assessments for Fiscal Year 2012/2013. The proposed assessments are based on the estimated cost to maintain improvements that provide special benefit to properties assessed within the District. The various improvements within the District and the costs of those improvements are identified and budgeted separately, including expenditures, deficits, surpluses, revenues, and reserves. The word "parcel," for the purposes of this Report, refers to an individual property assigned its own Assessor Parcel Number ("APN") by the Riverside County Assessor's Office. The Riverside County Auditor/Controller uses Assessor Parcel Numbers and specific fund numbers on the tax roll to identify properties assessed for special district benefit assessments. Each parcel within the District is assessed proportionately for those improvements provided by the District and from which the parcel receives special benefit. Following consideration of public comments, written protests at a noticed public hearing and review of the Report, the City Council may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report, and confirmation of the assessments, the Council may order the levy and collection of assessments for Fiscal Year 2012/2013 pursuant to the 1972 Act. In such case, the assessment information will be submitted to the County Auditor/Controller, and included on the property tax roll for each benefiting parcel for Fiscal Year 2012/2013. B. HISTORICAL BACKGROUND AND LEGISLATION The assessments for the District provide a special benefit to the parcels assessed, and the City utilizes General Fund Revenues to fund improvements and services that are considered general benefit. 2012/2013 LLD 89-1 Page 1 of 18 .n 182 LLm, WILLDAN ` Financial Services This District was formed pursuant to the 1972 Act, which permits the establishment of assessment districts by cities for the purpose of providing for the maintenance of certain public improvements, which include the facilities existing within the District, as those improvements provide a special benefit to parcels. The City Council reviews the current and projected years' costs for the construction, operation, maintenance, and servicing of the District facilities and sets the assessment for the ensuing fiscal year, which runs between July 1 and June 30. A DESCRIPTION OF THE DISTRICT A. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT The boundaries of the District are coterminous with the boundaries of the City. The Diagram of the District showing the exterior boundaries has been submitted to the City Clerk at the City and is included by reference. B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following: • The installation or planting of landscaping. • The installation or construction of statuary, fountains, and other ornamental structures and facilities. • The installation or construction of public lighting facilities. • The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. • The maintenance or servicing, or both, of any of the foregoing. • The acquisition of any existing improvement otherwise authorized pursuant to this section. 2012/2013 LLD 89-1 Page 2.ofo18 183 " W WILLDAN j Financial Services Incidental expenses associated with the improvements including, but not limited to: • The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment; • The costs of printing, advertising, and the publishing, posting and mailing of notices; • Compensation payable to the County for collection of assessments; • Compensation of any engineer or attorney employed to render services; • Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements; • Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5. • Costs associated with any elections held for the approval of a new or increased assessment. The 1972 Act defines "Maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: • Repair, removal, or replacement of all or any part of any improvement. • Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. • The removal of trimmings, rubbish, debris, and other solid waste. • The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. Furthermore, the 1972 Act specifies that where the cost of improvements (other than maintenance and operations) is greater than can be conveniently raised from a single annual assessment, an assessment to be levied and collected in annual installments. In that event, the governing body may choose to do any of the following: • Provide for the accumulation of the moneys in an improvement fund until there are sufficient moneys to pay all or part of the cost of the improvements. 201 MO13 LLD 89-1 Page 3 of 18 184 WILLDAN Financial Services • Provide for a temporary advance to the improvement fund from any available and unencumbered funds of the local agency to pay all or part of the cost of the improvements and collect those advanced moneys from the annual installments collected through the assessments. • Borrow an amount necessary to finance the estimated cost of the proposed improvements. The amount borrowed, including amounts for bonds issued to finance the estimated cost of the proposed improvements. C. IMPROVEMENTS WITHIN THE DISTRICT The District improvements are the operation, servicing and maintenance of landscaping, lighting and appurtenant facilities, including, but not limited to, personnel, electrical energy, water, materials, contracting services, and other items necessary for the satisfactory operation of these services described as follows: • Landscaping and Appurtenant Facilities include, but are not limited to, landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk maintenance and appurtenant facilities, located within the public street rights -of -way, parkways, medians, trails, and dedicated street, drainage or sidewalk easements within the boundary of the District. • Lighting and Appurtenant Facilities include, but are not limited to, poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals, metering devices, controllers and appurtenant facilities as required to provide safety lighting and traffic signals within public street rights -of -way and easements within the boundaries of the District. 20122013 LLD 89-1 Page 4 of 18 185 WILLDAN 'r Financial Services Maintenance is defined as the furnishing of services and materials for the operation and usual maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of landscaping, public lighting facilities, or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; and the removal of trimmings, rubbish, debris and other solid waste. Servicing is defined as the furnishing of water for the irrigation of the landscaping and the furnishing of electric current or energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation of landscaping or appurtenant facilities. The plans and specifications for the improvements are on file in the office of the City Engineer and are by reference made a part of this report. ///. METHOD OF APPORTIONMENT A. GENERAL The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements that include the construction, maintenance and servicing of public lights, landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements." The formula used for calculating assessments in this District therefore reflects the composition of the parcels, and the improvements and services provided, to apportion the costs based on benefit to each parcel. B. . BENEFIT ANALYSIS Properties within the District boundary are found to derive a special benefit from the improvements provided by the District. These properties include single family residential, non-residential, vacant residential and non-residential, golf courses, 2012/2013 LLD 89-1 Page 5 of 18 W141 tWILLDAN Financial Services agricultural and hillside con, residential and rural and estate Special Benefits The method of apportionment (met[ that each assessed . parcel receive maintained and funded by the a lighting improvements installed in parcels. The desirability of properl presence of well -maintained parks, close proximity to those properties. properties, vacant and remote non- 1 properties. of assessment) is based on the premise special benefit from the improvements ssments, specifically, landscaping and nection with the development of these within the District is enhanced by the idscaping and lighting improvements in The annual assessments outlined in this Report are based on the estimated costs to provide necessary services, operation, administration, and maintenance required to ensure the satisfactory condition and quality of each improvement. The special benefits associated with) the parks and landscaping improvements are specifically: • Enhanced desirability of properties through association with the improvements. • Improved aesthetic appeal of properties within the District providing a positive representation of the area. • Enhanced adaptation of tf environment from adequate g • Environmental enhancement dust and debris control. urban environment within the natural n space and landscaping. ough improved erosion resistance, and • Increased sense of pride in ownership of property within the District resulting from well -maintained improvements associated with the properties. • Reduced criminal activity and property -related crimes (especially vandalism) against properties in the District through well -maintained surroundings and amenities. • Enhanced environmental temperatures, providing ox The special benefits of street lighting property, improvements, and goods, of the parcels by moderating and attenuating noise. the convenience, safety, and security of • Enhanced deterrence of crime —I an aid to police protection. • Increased nighttime safety on roads and highways. • Improved visibility of pedestrians and motorists. 2012/2013 LLD 89-1 Page 6 of 18 �37 WWI Financial Services. • Improved ingress and egress to and from property. • Reduced vandalism, damage to improvements or property, and other criminal acts. • Improved traffic circulation and reduced nighttime accidents and personal property loss. • Increased promotion of business during nighttime hours in the case of commercial properties. The preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels within the District. C. METHODOLOGY Pursuant to the 1972 Act, the costs of the District may be apportioned by any formula or method that distributes the net amount to be assessed among the assessable parcels in proportion to the estimated special benefits to be received by each such parcel from the improvements. The special benefit formula used within the District should reflect the composition of the parcels - and the improvements and services provided therein - to apportion the costs based on estimated special benefit to each parcel. The cost to provide maintenance and service of the improvements within the District shall be equitably distributed among each assessable parcel based on the estimated special benefit received by each parcel. Equivalent Dwelling Units To equitably spread special benefit to each parcel, it is necessary to establish a relationship between the various .types of properties within the District and the improvements that benefit those properties. Each parcel within the District is assigned an Equivalent Dwelling Unit ("EDU") factor that reflects its land use, size and development, or development potential. Parcels that receive special benefit from the various District improvements are proportionately assessed for the cost of those improvements based on their calculated EDU. The EDU method assessment for this District uses the Single Family Residential parcel as the basic unit of assessment. A Single Family Residential ("SFR") parcel equals one EDU. Every other land -use is assigned an EDU factor based on an assessment formula that equates the property's specific land -use and relative special benefits compared to the Single Family Residential parcel. The EDU method of apportioning special benefits is typically seen as the most appropriate and equitable assessment methodology for districts formed under the 1972 Act, as the benefits to each parcel from the improvements are apportioned as a function of land use type, size, and development. The following 2012/2013 LLD 89-1 Page 7 of 18 188 +WILLDAN ! Financial Services table provides a listing of land use types, the EDU factors applied to that land use and the multiplying factor used to calculate each parcel's individual EDU for each improvement provided in the District. During the formation of the District, a methodology was developed to calculate the EDUs for other residential and non-residential land use parcels, which are outlined below for reference. Every land use is assigned EDUs based on the assessment formula approved for the District. Parcels which have been determined to receive greater benefit than the SFR parcel are assigned more than 1 EDU and parcels that are determined to receive lesser benefit than SFR parcels are assigned less than 1 EDU as reflected in the Assessment Methodology. Single -Family Residential The City's General Plan allows up to one acre of area for subdivided residential lots. The subdivided single family lot equal to or less than one acre in size is the basic unit for calculation of the benefit assessments. Parcels less than one acre in size zoned for single-family residential use are assessed one (1) EDU. Non -Residential The factor used for converting nonresidential is based on the average number of typical single-family residential lots of five per acre. Therefore, non-residential parcels will be assessed five (5) EDUs per acre with a minimum number per parcel of one (1) EDU. Vacant Residential Parcels defined as single family residential parcels less than one acre and having no structure will be assessed 33 percent (33%) of a single-family dwelling, or 0.33 EDU per parcel. 2012/2013 LLD 89-1 Page 8 of 18 189 /WILLDAN Financial Services Vacant Non -Residential Parcels not considered single family residential parcels less than one acre, and having no structure will be assessed based on acreage. The typical development in La Quinta occurs in increments of twenty (20) acres or less. The first twenty (20) acres of a Vacant Non -Residential parcel will be assessed at a rate of 33 percent (33%) of developed nonresidential properties, or 1.65 EDU per acre or any portion of an acre. The minimum number of EDUs per parcel is one (1) EDU. Any parcel of land greater than twenty (20) acres is considered open space and exempt from assessment until such time as parcel subdivision or development occurs. Golf Courses Properties identified as golf courses will be assessed a rate of 10 percent (10%) of the developed nonresidential properties, or 0.50 EDU per acre or any portion of an acre. The minimum number per parcel is one (1) EDU. Agricultural Properties identified as agricultural will be assessed a rate of 5 percent (5%) of developed nonresidential properties, or 0.25 EDU per acre or any portion of an acre. The minimum number per parcel is one (1) EDU. Hillside Conservation Parcels located in areas zoned Hillside Conservation per the City's Official Zoning Map will be assessed on the basis of allowable development within the Hillside Conservation Zone. The parcel will be assessed as one dwelling unit per ten (10) acres or 0.10 EDU per acre or any portion of an acre. Vacant and Remote Non -Residential Parcels (Annexation No. 9) Parcels not considered single family residential parcels less than one (1) acre and do not contain structures, will be assessed based on acreage. The City defines Vacant and Remote Non -Residential as parcels physically separated from City services and not readily able to develop due to difficult access and utility limitations. The land values are typically one half the value of other Vacant Non -Residential parcels because of the high cost of constructing appropriate access and utility infrastructures necessary. The Vacant and Remote Non - Residential parcels are assessed a rate of 0.825 EDUs per acre or portion thereof, for the first twenty (20) acres, with a minimum of one (1) EDU per parcel. Rural/Estate Residential Parcels of one acre or more in size, but having. only one residential unit are identified as Rural/Estate Residential. These parcels will be assessed a rate of one (1) EDU for the first acre and 0.33 EDUs for each additional acre or portion of an acre. 2012/2013 LLD 89-1 Page 9 of 18 190 WILLDAN Financial Services Exempt Property Publicly owned property and utility rights -of -way are exempt from assessment, as well as parcels of land shown on the County Assessor's records as Vacant Desert Land, Vacant Mountain Land, Agricultural Preserve and Public Utility owned land. This Report does not propose an increase in the District assessment rates for Fiscal Year 2012/2013 over or above the maximum rate established. The proposed rate per EDU for Fiscal Year 2012/2013 is the same rate assessed for Fiscal Year 2011/2012. The base assessment rate to be approved for Fiscal Year 2012/2013 is $35.60. The maximum assessment rate per EDU may not increase without a vote of the property owners in the District. Therefore, the assessment is proposed to remain at the maximum amount of $35.60 per EDU. This equates to total projected assessment revenue of $961,361. The City proposes the remaining $1,985,759 be funded through a General Fund contribution of $1,732,759 and $253,000 of revenue from CSA 152. IV DISTRICT BUDGETS A. DESCRIPTION OF BUDGET ITEMS The 1972 Act requires that a special fund be established and maintained for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purposes as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. The following describes the services and costs that are funded through the District, shown in the District Budgets. District Costs. Personnel — Reflects relevant City Staff salaries, wages and benefits, and also includes Worker's Comp insurance, Stand -By, and Overtime labor. Contract Services — Includes contracted labor, such as the Riverside County Tax Roll Administration Fees, maintenance and repair of traffic signals, tree trimming, and security service. Rental Services — Reflects funds used for the purpose of uniform rental. Vehicle Operations — Includes the maintenance of fleet vehicles. Utilities — Includes the electric, telephone, and water services. 2012/2013 LLD 89-1 Page 10 of 18 AtWILLDAN �{ Financial Services Travel Training & Meetings — Reflects the funds used for the purposes of training and meetings. Information Technology — Includes computers, printers, and other related items and services. Operating Supplies — This item includes plant replacement, safety gear, field materials, and the materials used for the purposes of removing graffiti. Small Tools/Equipment — Includes non -capital small tools and equipment. District Administration — The cost for providing the coordination of District services and operations, response to public concerns and education, as well as procedures associated with the levy and collection of assessments. This item also includes the costs of contracting with professionals to provide any additional administrative, legal or engineering services specific to the District including any required notices, mailings or property owner protest ballot proceedings. B. 2012/2013 DISTRICT BUDGET For the purpose of estimating costs for the maintenance and servicing, actual costs are used where possible. However, where the improvements are new, or where actual maintenance experience is lacking, cost estimates will be used to determine costs. The Budget of estimated cost of operation, servicing, and maintenance for Fiscal Year 2012/2013 is summarized on the next page in Table 1. 2012/2013 LLD 89-1 Page 11 of 18 192 W" WILLDAN r '� Financial Services Table 1 Fiscal Year 2012/2013 Budget raraonner aaranes-rennanem run ume .. �LU4,4V711,V39 $t2Z,362. Other 9enefrtsA; beductions! 92,045 37,435 64,610 $land Ray. Stand E3 Overtime Overtime, Total Personnel $296A46 $14$.474 $178,972 contract Annual Lighting & Landscape Repoli. . ' " $15,0 $15,000 Servirxs Civic Cen#erCampdslakeMairrtanano8" 4',01)6 4,09G; 1 arialsca(eLigkitttrg twNdiMeranE e - 147;50Ci 127,500 20,OOtt Finandat Services Admin. Fee' 15.000 16,000 Citywide Maintenance Contract 962,335 588,855 378,480 Undeveloped Parks PM10 Services Maintenatooe 8 Repair ' i5;004 15.0410'; CVWD Lease -Pioneer bog Pads 1 1' Tn Trimming ; .21,000 15,000 6,000 Janitorial Services, 28 000 Security Service -borporat6n Yard 2 350 .. 1 350 1000 ,;. T l contract Services .'. 1215101 $762 M6 €46 461 Rental Services Uniforms $1' 320 $t 320 Total Rental Services' S9 $1i 20 €0' Park Equipment Facilities Charges.. .. $1,923 $1,923 Vehicle. FleetMair>renanee 6;638 s,638 Operations , Foolti & u' " nt De remotion 502 523 502 523 Total Vehicle Og2ratloft. 11084 6 836 $6 445: tJtilltlej El trio $295,000 $149,000 $146,000, Phone : 000 400 4W Watan 322,01)0 ' ' 200,006 122AGO Tatai utilities €61T'600 S348 0 $2B$ Travel Training RA $1130 0 $600'- Meed s TotatTravelTrainl BMestin er €1130 11530' $000 Information era Printers and Services .g10 355 931 '.$5 424;... Technology Total intorrration TachnolM $10365 $4' $31 S6'42d' Operating .: SURrpOes Plant Repiaoement $56,000 ffi50,000 $8,000 Graffiti Removal 26i000 10,000 15,000. Safety Gear' 400 400 Field Materials 85,000 35,000 50,000 100il 2poralting Suppilois X $i 400 ffi$5400 $71 Small Tools I Non -Capital $250 $250 $0'= Equipment Total Small Toola/E i nt $250 €250 $0; Total Landacw& UghtIng Bud $2 $19971 $1 846 $i 479 328i Dismet Public Works Administration-: $32,093 $32,093 $0' Adrrdntstratlon Ci a Administration ,` 95 056 30,329 56,727 Total District Administration $12?,14$ $7OA22T27- Total Landscape8L1 htia ditures' $2 7120 $1 11070 €1' 36060 Less CM 152 tievenue .` - $253,,000 Less Gen I Fund COMtibution $1 732 759 . salar"t6 Levy €961',361 Total EDRJ 27s048 Lew Per EIDU ': $55,60 20122013 LLD 89-1 Page 12 of 18 193 .r WILLDAN .,[ Financial Services The following information was obtained from the Riverside County Assessor's Secured Roll, Assessor's Parcel Maps, and the City's Planning Department. The land use categories were developed to classify the different land use types in the City. Table 2 (1) The difference in the "Balance to Levy" figure in the previous table and the land use classification proposed levy in this table is due to the Riverside County even penny requirement for each charged parcel. At the time of the Report there was a decrease in EDU assessed of 76.50 over the prior year estimates. Actual changes will be based on the final County Secured Roll for Fiscal Year 2012/2013. The difference is due to changes in County Land Use Classifications and development. 2012/2013 LLD 89-1 Page 13 of 18 194 WILLDAN Financial Services C. AREAS OF ADDITIONAL SPECIAL BENEFIT In conjunction with the review of the District budget, Willdan analyzed several North La Quinta subdivisions that receive special benefits from the District by having their perimeter and entrance landscaping maintained by the District. Table 3 shows certain areas within the City that require additional maintenance costing approximately $126,721 annually. These maintenance costs include turf, shrub, irrigation, as well as water, electric and plant replacement costs. The District's budget includes the following administration line items: $70,422 for administrative costs, $119,474 for Personnel costs, $15,000 for the Engineer's Report and $15,000 for financial services administration fee, totaling $219,896. Dividing $219,896 by the District's total EDU count of 27,008 yields an administration cost of $8.14 per EDU. In addition to the maintenance costs for the areas shown in Table 3 below, it is estimated that $13,561 is required for administration, which was derived by multiplying $8.14 times the number of lots (1,666) in those areas receiving additional benefits. This $8.14 per EDU figure is an estimate and it is not indicative of what the actual administration cost would be in these areas after a more detailed assessment formation engineering analysis is completed. The total maintenance and administration costs for the additional work required in these areas total approximately $140,282 as shown in Table 3 below. These costs are currently being financed by the the District. In order for the City to recover these funds through assessments placed on properties, certain proceedings would need to take place. This involves the City Council initiating proceedings through resolution to form a landscaping district under the 1972 Act, and ultimately sending out ballots to the affected property owners in conformance with Proposition 218. A landscaping district could be formed as an overlapping district, which would be in addition to the current assessment. A separate Engineer's Report detailing the analysis of special and general benefit would be required describing the improvements and properties involved. After approval of the Engineer's Report, the City Council would need to adopt a resolution stating its intention to form the landscaping district and set the time and place for a public hearing. The district would require that the ballots submitted in favor of the assessment outweigh those submitted in opposition to it, with ballots weighed according to the assessment amount. Table 3 details the maintenance and administration costs involved in the areas being discussed: 2012/2013 LLD 89-1 Page 14 of 18 195 +WILLDAN 1 Financial Services Table 3 Areas of Additional Special Benefit v:t Entrance; AcaciaQAIe&AVB/beetey 3r) $Z21.35 $6,865.88.. $202.55. $1,015.00 $8,304.89 1 ' Perimeter -.Acacia (Mites Abe N/S {N Harland 4,913.49 274.30' 5,187.70 Dr/Seeley Dr)< w: - . Sui ftltal 191 SdS 134.85 ';$7,14D.28' $221i2.56 , $1,01"a $11A9Z08 .. . $1,654.74,; $15,047 42' = $78.78' t 8 Entrance - Cactus Plower (pune Pallns Rd/BtaZirt� Star):; 244.20 3,050.88 53.43 1,015;00 $4,363.49" $ Perimater Cactt16 Fit wer:(flur� P41me Rd 3.98 .06 416.62 , 620:39 Dt€;} 5utr.Pbwer to Pradwating r m ^.. - . 8 Perimeter = Cactus Plower (Fred Waring i>r . 3 386.( = 33,tt6 , "Y Durte Palms Rd. t0 Montecello Subtotal 202 "610,33:,;$3,+ 7.38„ 03.82' t$lAmoo, 44z' M,.S3,; $1,80428-, $1.141©81 $t134ti -18 `Entrance-t.a.Doi Orrr(Via fisvilfaAMashington _ St)n*ftn & n/ side only , . .. . . 818.48...8,t4899" 25:76 •43600 $4,66223" _ _. ' 48 t>etimeter L.Q. Oat Oro (Washington S11Vre 2,707.34' • ' 2,707.34 $ery ua) , _ _ Subtotal -. 60 53,62b-83 t3,14899, $2fi978>; $43400 $7,389:58 $861.20 $8,420.78'; Si11026':: 20 . ' rance-LQHihladdwsr ..gns's rercgiAve/Lss ..'. Ent '' Vistas Or) '' ' tfi214.19"; - 294.18 406:00' ' 2(j Perimeter. L.Q. Highlands (Adams St, W/S, La -,PalmagrtoEredWarin9) 2 567. _ 256 587.65 .. ,., .., " ;.:.. ...., }_.. . 20 .. Perimeter - L.Q. Highlands (Fred Waring Dr, SIS, _ ' 8,218.6B 8,218.86 Adams to Venice Dr.) .' , Subtotal. : .:. :... '.�. 260 $12,416.25 ':$ifi,214.19: $294.18 $406.a0 $28,330.62 $26$80!' 'ki0,3bfi.62 � $i21.4$:•''. 40 Entrance - Rancho Ocotillo (La Palma Dr/Adams St) .: 322.08 4,182.65 _ 69.86 40600 $4.980.59 40 Perimeter, Rancho Ocottilia (Adams St, WS, OcatilbbrtoFreGwaringEk.).' :. '".. :.2:204,93 `:,. 2,068.38�. . > AO Perimeter -Rancho Ocokilo (FWe Or, S/S„ :red .. .. Adams to L Q,Pakna) .'. .. ,8731.$2 .. .. .... Subtotal $---- 83. E6,271A3_=- ..,.;.. 5409.04 '.. a406.00 _. $43AOCSO_ F-' CD O'f 2012/2013 LLD 89-1 Page 15 of 18 2012/2013 Table 3 Areas of Additional Special Benefit LLD 89-1 WILLDAN Financial Services Page 16 of 18 +WILLDAN Financial Services APPENDIX A - DISTRICT ASSESSMENT DIAGRAM The Boundary Diagrams for the original districts have previously been submitted to the Clerk of the City in the format required under the 1972 Act and are made part of this Report by reference. The parcel identification, lines and dimensions of each parcel within the District are those lines and dimensions shown on the Assessor Maps of Riverside County for the year in which this Report was prepared and is incorporated by reference and made part of this Report. 201Z2013 LLD 89-1 Page 17 6t 18 1198 WILLDAN Financial Services APPENDIX B - 2012/2013 COLLECTION ROLL Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the Riverside County Assessor Parcel Maps and/or the Riverside County Secured Tax Roll for the year in which this Report is prepared. Non -assessable lots or parcels may include government owned land; public utility owned property, land principally encumbered with public right-of-ways or easements and dedicated common areas. These parcels will not be assessed. A listing of parcels within the District, along with the proposed assessment amounts, has been submitted to the City Clerk and, by reference, is made part of this Report. Upon approval of the Report and confirmation of the assessments, the assessment information will be submitted to the County Auditor/Controller, and included on the property tax roll in Fiscal Year 2012/2013. If the parcels or APNs within the District and referenced in this Report, are re -numbered, re -apportioned or changed by the County Assessor's Office after approval of the Report, the new parcel or APNs with the appropriate assessment amount will be submitted to the County Auditor/Controller. If the parcel change made by the County includes a parcel split, parcel merger or tax status change, the assessment amount submitted on the new parcels or APNs will be based on the method of apportionment and levy amount approved in this Report by the City Council.. 2012/2013 LLD 89-1 Page 18 of 18 199 � CITY OF LA QUINTA ATTACHMENT 3 CITY COUNCIL /NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City of La Quinta City Council will hold a PUBLIC HEARING on May 15, 2012, at 7:00 p.m. in the La Quinta City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, California, on the following item: THE FISCAL YEAR 2012/2013 ANNUAL ASSESSMENT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 Maintenance of landscape improvements in roadways and drainage facilities is a very important service in our community. Landscaping, if well maintained, provides beautification and enhancement to the surroundings, along with a positive effect on property values. Adequate street lighting and traffic signals are considered imperative for their contribution to public convenience and safety. At the Public Meeting, City staff will present the proposed assessment levy and will accept questions thereon. At the Public Hearing, the City Council will hear comments in support of and protests against the annual levy prior to acting on the levy of assessments for Fiscal Year 2012/2013. Any property owner may mail a protest against the assessment to the City of La Quinta, Timothy R. Jonasson, Public Works Director/City Engineer, P.O. Box 1504, 78-495 Calle Tampico, La Quinta, CA 92253. The annual assessments generated by the existing 1972 Act City of La Quinta Landscaping and Lighting District will fund the cost of providing installation, servicing, maintenance, and operation of landscaping, lighting and appurtenant facilities within the City of La Quinta that are exempt under provisions of Proposition 218 voted in by the California residents during the November 1996 election. In the City's efforts to comply with the requirements of Title 11 of the Americans With Disabilities Act Of 1990, the City Manager's Department requires that any person in need of any type of special equipment, assistance or accommodations) in order to communicate at a City public meeting, must inform the City Manager's Department a minimum of 72 hours prior to the scheduled meeting. A COPY OF THE ENGINEER'S REPORT IS AVAILABLE AT CITY HALL. FOR ADDITIONAL INFORMATION, CONTACT MR. TIMOTHY R. JONASSON, P.E., PUBLIC WORKS DIRECTOR/CITY ENGINEER AT (760) 777-7075. PUBLISH ONCE ON WEDNESDAY, APRIL 25, 2012 200 e Landscaped Parkway Maintained by City of La Quinta Y ` Landscaped Entrance Maintained by City of La Quinta W ,yrcm� I V iY.ifL al M.✓..LYY,1� '�'� .�. 1 P'- .� t.... 1 1 y Yi � 17, Rancho Oc ti,1�1,.0 ° �vL WAY EJPLgN } n $11,Z41111AVICED r �'.�1, V �' `R�� . _ ' f, i. • - '�^ � �,�� < , ..r , , ` �._+_.;',� (i1 p / r` f'SIM ` RANDO'PH CT rf+ram-520 � ', ,"o�� e' ��: a101, ncho Oco.tzllo,i �� Ij CAMINO o� !�"� - BUTTER P.L 1 CPO .F„lower �� t, r� .-v i� m , I t � ::- 133 MFR> sa��'1'241✓46l Loot , f°' , ,��� ; ^ �44 �1,� �, , a.$�7}1.34/JLo - I :w !'f)s1' ��► ' . y ?T, yet"""INDEPENDENCE(Wi R CANTERRA DR :,.7CANTERRA�CIR ( CA LE PALMETO J: �, %V,TM:2391�3. 1� IAT�DOClR ' N a , 1 TM 24208, ,§ , Quin"terrat rAn owER;< Cactus Flowerp -` AY,��'112 gRBOLa,ciO $ t i ✓ .,! i t oLoarcr t� MWO ORN$r71 U Landscaped Parkway Maintained by City of La Quinta Landscaped Entrance Maintained by City of La Quinta 7�1 iLat(Qu tnz a D l' Oro; $11001 rvl w N �E � (l�l_Ylti(G✓GVV�(!•Y{: LL{�L H', $'1d2-01,46 n7.""SoO� i ,li�.w:i=� FORBEB�CIR iit 4 i T x ��J� CARNES CIR WNA LAND CR ���'` IR_W/N C/R Iry ALDEN,CIR ? rRS Landscaped Parkway Maintained by City of La Quinta a * Landscaped Entrance Maintained by City of La Quinta N O W a 101 VWILLDAN Financial Services Table 3 Areas of Additional Special Benefit - -- Annual Landscape Malnt. Total Estimated Number Contract Annual Annual Annual Maintenance Administration Total Cost Facility of Lots Costs Water Electric Plants Cost Gost Total Cost Per Lot Entrance - Acacia (Miles Ave/Seeley Dr) $221.36 $6,865.98 r r0 $8.304.89 Perimeter- Acacia (Miles Ave N/S (N Harland Dr/Seeley Dr) Subtotal Entrance - Cactus Flower (Dune Palms Rd/Blazing Star) Perimeter- Cactus Flower (Dune Palms Rd., E/S) Star Flower to Fredwaring Perimeter - Cactus Flower (Fred Waring Dr, S/S) Dune Palms Rd. to Montecello Subtotal Entrance - L.Q. Del Oro (Via Sevilla/Washington St)median & n/ side only Perimeter - L.Q. Del Oro (Washington St/Via Servilla) Subtotal Entrance - L.Q. Highlands (Fredwaring Ave/Las Vistas Dr) Perimeter- L.Q. Highlands (Adams St, W/S, La Palma Dr to Fred Waring) Perimeter- L.Q. Highlands (Fred Waring Dr, S/S, Adams to Venice Dr.) Subtotal Entrance - Rancho Ocotillo (La Palma Dr/Adams St) Perimeter - Rancho Ocotillo (Adams St, E/S, Ocotillo Dr to Fredwaring Dr.) - 4,913.49 274.30 5,187.79 191 $5,134.85 $7,140.28 $202.55 $1,015.00 $13,492.68 244.20 3,050.86 53.43 1,015.00 $4,363.49 3,980.06 416.52 620.39 5,016.97 3,386.06 3,386.06 202 $7,610.33 $3,467.38 $673.82 $1,015.00 $12,766.53 818.48 3,148.99 259.76 435.00 $4,662.23 2,707.34 2,707.34 80 $3,525.83 $3,148.99 $259.76 $435.00 $7,369.58 1,632.04 16,214.19 294.18 406.00 $17,546.41 2,567.55 2.567.55 8,216.66 8,216.66 250 $12,418.25 $15,214.9 $294.18 $406.00 $28,330.62 322.08 4,182.65 69.86 406.00 $4,980.59 2,204.93 2,088.38 339.18 - 4,632.49 $1,564.74 $15,047.42 $78.78 $1,644.28 $14,410.81 $71.34 $651.20 $8,020.78 $100.26 $2,035.00 $30,365.62 $121.46 N CD ,p 2012/2013 LLD 89-1 Page 15 of 18 N O CJ7 vWILLDAN �% Financial Services Table 3 Areas of Additional Special Benefit Annual Landscape Maint. Total Estimated Number Contract Annual Annual Annual Maintenance Administration Total Cost Facility of Lots Costs Water Electric Plants Cost Cost Total Cost Per Lot Perimeter - Rancho Ocotillo (Fred Waring Dr, 515, Adams to L Q Palms) Subtotal Entrance - Topaz (Desert Crest Dr/Dune Palms) Perimeter - Topaz (Dune Palms Rd, W/S, Desert Stream to Miles) Perimeter - Topaz (Miles Ave s/on Bridgette & on Desert Crest) Perimeter - Topaz (Miles Ave S/S, Dune Palms to Bridgetway) Subtotal Perimeter - Marbella/Sierra Del Rey (Adams E/S, Westward Ho to Victoria, (Miles S/S, Adams to Bridgetway & Adams E/S, Victoria to Miles) Subtotal Perimeter - Quintana ( Miles N/S, Los Monas to 300' east of Adams) Subtotal Perimeter - Century Homes/Siena Del Rey ( Adams W/S, Westward Ho to Bayberry Ln) Perimeter - Inco/Desert Pride (Adams W/S, Bayberry to Miles & Miles S/S, Adams to Seeley) Subtotal 2012/2013 3,871.82 119 $6,398.83 $6,271.03 $409.04 $406.00 158.40 8,119.32 73.93 348.00 3,437.28 68.97 1,743.46 6.759.98 190 $12,099.12 $8,119.32 $142.90 $348.00 $7,741.01 $2,470.33 $412.12 $1,624.00 224 $7,741.01 $2,470.33 $412.12 $1,624.00 $3,622.80 $873.12 $70.00 $1,044.00 112 $3,622.80 $873.12 $70.00 $1,044.00 2,784.48 254.88 76.12 2,320.00 6,945.05 266.11 75.11 298 $9,729.53 $509.99 $150.23 $2,320.00 LLD 89-1 3,871.82 $13,484.90 $8,699.65 3.506.25 1,743.46 6,759.98 $20,709.34 $12,247.46 $12,247.46 $5,609.92 $6,609.92 $5,434.48 7,275.27 $12,709.75 $968.66 $14,453.56 $121.46 $1,546.60 $22,255.94 $117.14 $1,823.36 $14,070.82 $62.82 $911.68 $6,521.60 135.47 Page 16 of 18 $58.23 AGENDA CATEGORY: BUSINESS SESSION: I CITY SA/HA/FA MEETING DATE: April 17, 2012 CONSENT CALENDAR: ITEM TITLE: Consideration of the SilverRock Resort STUDY SESSION: 2012/2013 Annual Plan and Adoption of a Resolution Adjusting the Resident Card Fee PUBLIC HEARING: RECOMMENDATION: Approve the 2012/2013 Annual Plan as submitted by Landmark Golf Management, LLC which projects operating expenses of $3,506,738 and revenues of $3,668,705 for a net operating surplus of $161,967; and adopt amended Resolution No. 2010-029 Golf Course Rate Schedule, to increase revenue for the golf course operations by adjusting the Resident Card Fee to $70 annually. FISCAL IMPLICATIONS: Annual Plan The 2012/2013 Annual Plan (Attachment 1) as drafted for SilverRock Resort is projecting operating expenses of $3,506,738 and revenues of $3,668,705 for a net operating surplus of $161,967. In addition to the golf course operating revenues and expenditures reported in the Annual Plan, there are also supplemental City revenues and expenditures that are included for the entire SilverRock Resort management that will be presented to the City Council in June 2012 during the Preliminary Fiscal Year 2012/2013 Budget. The supplemental revenue and expenditure projections include; $30,000 in net revenues from the food and beverage operation, $90,000 in revenues for SilverRock Resident Cards, and $129,633 in expenditures. The expenditures include; staff salary, benefits, and training ($63,245), facility maintenance and repair ($30,000), bank charges ($32,000), and equipment and vehicle operations ($4,388). With these additional revenues and expenditures for the entire SilverRock property, the net surplus for Fiscal Year 2012/2013 is projected to be $146,344. if 206 The food and beverage service at SilverRock is not recognized in the 2012/2013 SilverRock Annual Plan because it is managed under a separate Food and Beverage License Agreement between the City and Landmark Golf Management, LLC. The annual food and beverage revenue, less actual operating expenses, is paid back into the SilverRock Golf Course operations account at the end of each fiscal year. Last year, $22,255 for food and beverage service was paid back into the operations account to reduce the management fee. The Fiscal Year 2012/2013 food and beverage revenues are projected to exceed expenses by $30,000. Resident Cards City Council has directed Landmark and staff to look at ways to increase revenue at the SilverRock Resort Golf Course. One way this could be achieved is to increase the SilverRock Resident Card fee. Currently„the card costs $70 for three years. If the card cost was changed to $70 annually, the revenue would increase from $90,000 to $350,000 annually (Attachment 2). Due to the current three year program, it will take three years before all cardholders will be paying annually. Another option is to increase the fee from $70 to $1 10 every three years. This would increase the revenues from $90,000 to $165,000 annually. During the winter season, when the SilverRock Resident Card usage is at its highest, the rack rate for green fees is $165 and the discounted resident rate is $55. With this $110 savings, either change in the card fee will pay for itself in the first round. If approved, the rate changes would go into effect July 1, 2012. CHARTER CITY IMPLICATIONS: None. BACKGROUND, AND OVERVIEW: The City entered into a Golf Course Management Agreement with Landmark Golf Management, LLC (Operator) in April 2004. Section 3.2.1 of the Agreement provides the Operator shall submit an Annual Plan to the City Manager, including a projected operating budget, for the upcoming fiscal year. The Annual Plan for Fiscal Year 2011 /2012 was $3,548,221 for operating expenses and revenues of $3,631,417for a net operating increase of $83,196. tf 207 Summary of the Fiscal Year 2012/2013 Landmark Golf LLC Annual Plan Assumptions used in this plan include: • 46,650 rounds of play; No rate changes are recommended; An average projected revenue of $81.92 per round; • A 2% capital reserve of $67,015 for future golf course improvements and renovations, per the Management Agreement (section 3.10.1); • Travel and Training for six employees- required PGA/GCSAA accreditation • Increase in fuel costs with related increases for fertilizer and seed • Increased efficiencies in utilities by reducing entry pump run times throughout the year Marketing The Marketing Narrative is on pages 20 and 21 of the proposed 2012/2013 Annual Plan with the Marketing Budget listed on page 16. Direct advertising and creating awareness for SilverRock Resort is budgeted for $245,61 1. The Arnold Palmer Classic Course is being promoted as a premier golf destination in the Coachella Valley through newspapers, magazines, directories, the internet, television, and radio. Resident Cards On November 16, 2004, the City Council adopted Resolution No. 2004-137 establishing a resident rate of $55, $45, and $30; and residency to be determined by La Quinta address identification (California Department of Motor Vehicles Drivers License or a California Department of Motor Vehicles Identification Card or a property tax bill and a current utility bill). On November 1, 2005, City Council amended the term for the Resident Cards from one year to three years while retaining the $15 resident card fee. On April 20, 2010, City Council increased the rate of the Resident Cards from $15 to $70 for a three year card. Should the City Council approve an increase to the Resident Card Fee, Landmark Golf Management (through the Management Agreement) would continue to add the following benefits for Resident cardholders: 15% off all pro shop items, 15% off at the clubhouse restaurant, and Resident Guest discount of 30% off the posted rates. 208 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the 2012/2013 Annual Plan as submitted by Landmark Golf Management, LLC which projects operating expenses of $3,506,738 and revenues of $3,668,705 for a net operating increase of $161,967; and amend Resolution No. 2010-029 Golf Course Rate Schedule, to increase revenue for the golf course operations by adjusting the Resident Card Fee to $70 annually; or 2. Do not approve the 2012/2013 Annual Plan as submitted by Landmark Golf Management, LLC which projects operating expenses of $3,506,738 and revenues of $3,668,705 for a net operating increase of $161,967; and do not amend Resolution No. 2010-029 Golf Course Rate Schedule, to increase revenue for the golf course operations by adjusting the Resident Card Fee to $70 annually; or 3. Approve the Annual Plan with modifications and amend Resolution No. 2010- 029 regarding Resident Cards. Respectfully submitted, Edie Hyltdri Community Services Director Approved for submission by: Mark Weiss, Interim City Manager Attachments: 1. Annual Plan for 2012/2013 2. Resident Card Revenue .0 209 RESOLUTION NO. 2012- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING RESOLUTION NO. 2010-029 RELATING TO GOLF COURSE RATE SCHEDULE WHEREAS, rates and policies were adopted by the City Council in Resolution No. 2004-137 on November 16, 2004; and WHEREAS, rates and policies were amended by the City Council in Resolution No. 2010-029 on April 20, 2010. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Approves the following change to the golf course rate schedule for the Arnold Palmer Classic Course at SilverRock Resort: Resident Golf Card Fee = $70 per year PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 171h day of April, 2012, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 11 210 Resolution No. 2012- Amended SilverRock Resort Rates Adopted: April 17, 2012 Page 2 ATTEST: Susan Maysels, Interim City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California M ATTACHMENT 1 S I LVERROCK & R E S O R T SilverRock Resort -Arnold Palmer Classic Course 2012-2013 ANNUAL PLAN Prepared For: City of La Quinta SilverRock Resort Prepared By: Landmark Golf Management Submitted: April 5, 2012 11 212 SILVERROCK RESORT Annual Plan Fiscal Year 2012-2013 Table of Contents Part I -Project Overview Project Fact Sheet 1 Mission Statement 2 Philosophy Statement 3 Organizational Chart 4 Key Employee Staffing and Salaries 5 Part II -Assumptions 2012-2013 Assumptions 6,7 Part III -Operational Financial Projections 2012-2013 Consolidated Income Statement 8 Part IV -Department Detail Golf Rounds and Revenue 9 Golf Shop / Merchandise 10 Carts, Bagroom & Range 11 Course Services 12 Golf Course Maintenance 13,14 General & Administrative 15 Marketing 16 Clubhouse 17 Miscellaneous 18 Part V-Food and Beverage Department Detail 19 Part VI -Other Marketing Narrative Plan 20,21 201272013 Golf Rates 22 213 SILVERKOCK0 R E S O R T PROJECT FACT SHEET COURSE NAME ADDRESS TELEPHONE WEBSITE MANAGEMENT COURSE YARDAGE GRASS TYPES OWNER SilverRock Resort -Arnold Palmer Classic Course 79-179 Ahmanson Lane, La Quinta, Ca. 92253 1-888-600-7272 1-760-777-8884 WWW.SILVERROCK.ORG Randy Duncan, PGA, Director of Golf / General Manager Willie Lopez, Golf Course Superintendent SILVER 7,578 PAR 72 GOLD 7,146 PAR 72 BLUE 6,658 PAR 72 WHITE 5,984 PAR 72 GREEN 5,320 PAR 72 RED 4,884 PAR 72 GREENS: TIF DWARF FAIRWAY / TEES: TIF SPORT ROUGHS: TIF SPORT CITY OF LA QUINTA MANAGED BY LANDMARK GOLF MANAGEMENT, LLC 74-947 HIGHWAY 111, SUITE 200 INDIAN WELLS, CA 92210 PHONE:. (760) 776-6688 DATE OPENED February 14, 2005 214 SILVERROCK RESORT Annual Plan Fiscal Year 2012-2013 Mission Statement "TO BE THE BEST" "TO HAVE THE BEST GOLF FACILITIES" "TO HAVE THE BEST GOLF COURSE CONDITIONS" "TO PROVIDE THE BEST SERVICE" SilverRock Resort is dedicated to providing the finest public golf experience. All Staff Members of the facility play an important role in our Mission. Staff is supported through training and resources to ensure success. SilverRock Resort aspires to represent ownership and management with the highest standard of service in the Golf/Resort Industry and produce superior golf course conditions to meet and exceed the,goals. Goals and Objectives: To support our Mission Statement and to achieve the projected Annual Plan; SilverRock Resort will pursue the following goals and objectives: • To hire and train staff members that will provide a high standard of guest services and maintain the highest level of course conditions • To.maintain and pursue an aggressive Marketing Plan that benefits/acknowledges the La Quinta Residents, local residents, avid tourist golfers and golfing public • To have each Department operate within their annual budget allowing SilverRock Resort to reach the net operating goals 215 2 SILVERROCK RESORT Annual Plan Fiscal Year 2012-2013 After seven (7) and a half years of operations, an Annual Plan accommodated the operational start-up through and including grow -in, final construction of the Arnold Palmer Classic Course, a notable Grand Opening Celebration and four successful years as one of the homes courses of the Bob Hope Classic. As the 2012-2013 Annual Plan is implemented, focus will continue to be on broadening the awareness, marketability and noteworthiness of SilverRock Resort's Arnold Palmer Classic Course, golf facilities and amenities. The philosophy that Landmark Golf Management perpetuates at SilverRock Resort is: an operation that allows management to utilize golf industry best -practices in accommodating market -driven demands as market shifts may occur. Each golf course facility has its own personality and characteristics; therefore, each golf operation is unique to some degree and should be managed with personality and characteristics taken into consideration. Golf operators that adjust procedures to short and long term market and industry fluctuations are better suited to maximize opportunities. In this upcoming seventh complete twelve (12) months of operations, Landmark Golf Management will put forth every effort to better position SilverRock Resort as a place to frequent in the eyes and minds of the influential decision makers in the world of golf. Discover the mystique of SilverRock Resort, the crown jewel of La Quinta and its golf legacy. Rich in both history and legend, the majestic Santa Rosa Mountains frame an unwavering commitment to an exceptional experience at SilverRock Resort. Our Promise: Exceptional in All, For All, Always. 3 216 SilverRock Resort 2012-2013 Annual Plan ORGANIZATIONAL CHART City of La Quinta City Council & Staff City Manager Community Services Director Landmark Golf Management Management Team SilverRock Resort Golf Club General Mgr. / Drool or of Golf Golf Shop Head Golf Professional Golf Course Maintenance Superintendent Accounting Controller / Human Resources Food & Beverage Marketing & Sales F&B Manager Tournament Sales Manager Asst. Golf Professionals Asst. Superintendent Admin. Ass - Restaurant To Controller & GM Golf Shop Buyer Mechanics)771 F&B Servegs) / Can Attendants) Sales Associates Irrigation Technician Guest/ Outside Service Spray Technician Outside Services Manager Greenskeeper(s) Carts/Bag Roam Starters P.A. Rangers Driving Range Administrative Asst. _ rQ F� 4 - 2012-2013 ANNUAL PLAN Key Employee Staffing - r.vi,vm.T: L.mm.R: BAN Nam8Rm.m DEPARTMENT SUMMRY JUL. I Mo. I SEP. I MT. NOV. DEC. JAN. FEE. MAR. APR. MAY JUN. GOLE OPERATION DE SERWCES OUTSIDE SERVICES MANAGER(FULLTIME) I 1 t 1 I 1 1 1 1 1 1 1 OUTSIDE SERVICES SUPERVISORS (FULL -TIME) I 1 I 1 1 1 1 1 1 1 1 I DRIVING RANGE (PART TIME) 1 1 1 1 1 1 2 2 2 2 1 1 CART/BAGNALET/BAG DROP (FULL -TIME) 4 4 4 4 4 4 4 4 4 4 4 4 CART/BAGVALET/BAG DROP (PART-TIME) 0 0 0 2 2 2 2 2 2 2 1 1 SHUTTLE DRIVER (PART -TIME) 0 0 0 0 2 2 2 2 2 2 0 0 T T T 9 11 11 12 12 12 12 8 a GOLF SHOP HEAD GOLF PROFESSIONAL (FULLTIME) 1 1 1 1 1 1 1 1 1 I I 1 1ST ASSISTANT PROFESSIONAL(FULLTIME) 1 1 1 1 1 1 1 1 1 1 1 1 MERCHANDISER (FULLTIME) 1 I I 1 1 I I 1 1 I 1 1 ASSISTANT PROFESSIONAL (FULLTIME) 2 2 2 2 2 2 2 2 2 2 2 2 SALES CLERKS (FULL TIME) 1 1 1 2 2 2 2 2 2 2 2 2 SALES GLERKS(PART TIME) 0 0 1 1 1 1 1 1 1 1 1 0 - 6 6 T 0 8 e 8 8 8 8 8 T COURSE SERVICES STARTERS (PART TIME) 3 3 3 3 3 3 3 3 3 3 3 3 RANGERIMARSHALS(PART TIM E) 0 0 0 0 2 4 4 4 4 4 0 0 3 3 3 3 5 T T T T T 3 3 SUPERINTENDENT (FULLTIME) I 1 1 t t I 1 1 I 1 I I ASST SUPERINTENDENT (FULLTIME) 1 1 I 1 1 I 1 1 1 1 I 1 FOREMAWSPRAY TECHNICIAN (FULLTIME) 1 I I 1 1 1 1 1 1 1 I 1 HEAD MECHANIC FACILITY MANAGER (FULLTIME) 1 1 I 1 1 I 1 1 1 1 1 t ASST MECHANIC (FULLTIME) I 1 1 I 1 1 1 1 1 1 1 1 HEAD IRRIGATOR (FULLTIME) 1 1 1 1 I I 1 1 1 I I 1 ASST IRRIGATOR IFULL TIME) 1 1 1 1 1 1 1 1 1 t I 1 GREENKEEPERS (FULLTIME) 17 17 IT 17 17 IT 17 L] 17 17 17 IT ADMINISTRATIVE ASSISTANT (FULLTIME) 1 I 1 1 1 1 1 I 1 I 1 1 TOTALTURFB MMM STAFF 25 25 25 25 25 25 25 25 25 25 25 25 LANDSCAPE IMINIENANGE FOREMAN (FULL TIME) 1 IRRIGATOR (FULLTIME) 1 I 1 1 1 1 1 1 1 1 1 1 LANDSCAPERS (FULLTIME) 6 6 6 6 6 6 6 6 6 6 6 6 TOTAL LANDSCAPE CREW 8 8 8 8 8 8 8 8 8 8 8 8 - TOTAL COURSE MAMTENANCE STAFF 33 33 3S >7 33 w 33 33 J3 33 33 33 FOOD &BEVERAGE F&BMANAGER / SUPERVISOR (FULL TIME) I 1 1 1 1 1 1 1 1 I 1 t CHEF (FULLTIME) 1 I COOK (FULLTIME) I I 1 1 1 1 I I 1 I I 1 PREP COOK (FULL TIME) I I 1 1 1 1 1 I 1 1 1 1 LEAD SERVER (FULLTIME) 1 1 1 1 1 1 I I 1 1 1 1 F& B WAITSEVERAGE CARTMALF(FULL TIME) 1 F& B WARIBEVERAGE DART/HALHPART TIME) 2 2 2 3 3 3 3 3 3 3 3 2 BUSER / DISHWASHER (PART TIMEl I 1 1 1 1 1 I 1 1 1 1 1 9 9 9 ID I 10 10 10 10 10 10 9 G&A DIRECTOR OF GOLFIGM (FULLTIME) 1 1 I 1 t t I I I 1 1 1 CLUB CONTROLLER (FULL TIME) 1 1 1 1 1 1 1 1 1 1 1 1 ADMINISTRATIVE ASSISTANT (FULL TIME) 3 3 3 3 3 3 3 3 3 3 3 3 MARI(ERNG?OURNAMENT TOURNAMENT SALES/ GROUP COORDINATOR (FULLTIME) TOTAL EMPLOYEES 62 62 63 67 71 73 74 TC 74 TO 66 64 SILVERROCK RESORT 2012-2013 ANNUAL PLAN 2012-2013 Assumptions Revenue Green Fees: A green fee includes golf cart and warm-up range balls. A combination of the various green fee rates and green fee mix of Regular, Twilight, and Resident play is anticipated to yield an average rate of $71.83 per round on an annualized basis. The Green fee rates for 2012-2013 are projected to remain consistent with the prior year's rates due to economic and competitive concerns. It is assumed in this Annual Plan that Resident's Guests will continue to be offered a discount as accompanied guests of La Quinta Resident card holders. The Resident Guest rate represents a 30% discount on the prevailing posted rates and follows similar booking procedures as extended to a La Quinta Resident card holder; booking three (3) days in advance. It is also assumed the overseeding dates will be October 8-November 5, 2012; overseeding reduces revenues, which is taken into consideration in these projections, due to the course being closed during these dates. It is also projected that aerification will occur in August 2012 and June of 2013 which reduces revenue for 3-5 days with each of these two (2) aerification cycles. Greens fee Mix: Through proper marketing, yield management, and limited advanced Resident bookings the projected mix of green fees is: 30% Resident, 25% Public, 10% Public Twilight, & 35% Other (tournaments, wholesalers, juniors, resident guests, replays and discounts). Miscellaneous and Other Revenue: Based on $3.43 per round. This consists of golf club rentals, golf club repairs, handicap fees, driving range fees, rider fees,15 % of golf lessons and Independent Contractor's Fees (Teaching Professionals). Golf Shop Merchandise: Based on retail sales of $6.67 per round Cost of Goods Sold Merchandise 53 % Food & Beverage 33 % Goff Carts, Bag Room, and Driving Range: Includes outside service, valet, bag room, and driving range staff plus supplies and operating expense for this department. There are no projected employee compensation increases for this department in the 2012-2013 Annual Plan. Golf Shop: Includes golf professionals, merchandising sales staff, receiving staff and golf shop operational expenses. There are no projected employee compensation increases for this department in the 2012-2013 Annual Plan. Employee reimbursement to eligible golf staff members (Director of Golf, Head Golf Professional and Assistant Golf Professionals) has been budgeted and not to exceed $5,890 annually for PGA of America training, education and travel expenses as approved by the Director of Golf / General Manager throughout the 2012-2013 fiscal year. 219 SILVERROCK RESORT 2012-2013 ANNUAL PLAN Course Services: Includes course service staff consisting of course rangers/starters and related department supplies and materials. There are no projected employee compensation increases for this department in the 2012-2013 Annual Plan. Goff Course Maintenance: Includes grounds maintenance staff, supplies, and materials. Over seeding dates are projected to be October 8-November 5, 2012, which results in projected higher labor cost and supply costs during the annual overseeding process. There will be areas on the golf course that will continue to not be over -seeded in attempt to reduce costs and conserve water. Golf Course Superintendent education, training and travel expense are included in the 2012-2013 Annual Plan. In addition, Front Entry Landscape Maintenance will continue to be added into this department's operating budget. Water & Electrical: The 2012-2013 Annual Plan includes water and electrical costs to irrigate the golf course and properly maintain the lake system. This is accounted for in the Golf Course Maintenance budget. Annual Electric costs of $149,000 which cover 100 percent of the electric costs Including; front entry water falls, golf course pump station, north village lake water falls & circulation pumps, cart storage area and clubhouse will continue to be covered in the 2012- 2013 Annual Plan. Food & Beverage: Includes food & beverage staff and expenses for the temporary clubhouse. There is a separate Agreement for the Food & Beverage Department including the Liquor License arrangement between the City and Landmark Golf Management. There are no projected employee compensation increases for this department in the 2012-2013 Annual Plan. Marketing: Includes marketing, public relations, advertising, web page, collateral and tournament sales, etc. Refer to pages 20 & 21 for marketing plan narrative. Clubhouse: Includes clubhouse expenses, maintenance/cleaning staff, landscape maintenance, parking lot and entry drive clean up. Roving patrol expenses used to secure the entire property of SilverRock remains included in this departments operating budget. Management Fee: The monthly Management Fee of $7,500 per the Golf Course Management Agreement is budgeted for the 2012-2013 fiscal year. Insurance: Per requirements of the Golf Course Management Agreement in the Annual Plan is the cost for comprehensive golf club insurance policy, general liability, property, equipment and business interruption etc. Personal Property Lease Tax: Exempt, except personal property taxes on equipment purchases or leases which are included in this Annual Plan. Golf Carts Lease: Golf carts are being leased for the Golf Club. The golf carts lease agreement runs through October of 2013. Golf Course Maintenance Equipment was purchased by the City in the fall of 2009. 220 N N F--$ MI12-2013 ANNUAL PLAN SINedlOak Rew" COMOUCAT90 INCOME STATEMENT .,.e.,.. .,...,. ...,,., FOR FISCAL YEAR - JULY M12-JUNE MI13 2011-2012 2012.2013 0EPAR119ENT BUDGET BUDGET JUL AW.. SEP. MT. NOV. DEC. JAM FEB. AMR. APR. MAY NUN. ROUNDS ROUNDS 45,625 46,650 2,600 2.200 3,450 1,000 4,250 3,900 4,700 5,050 6,200 51600 5.250 2,450 TOTAL ROUNDS 45,625 46,650 2,600 2,200 3,450 1,000 4,250 3,90D 4,700 5,050 6,200 5,600 5,250 2,450 REVENUE GREEN FEES 3,326,982 3,350,773 94,153 78.609 156,113 57A50 318,591 284,456 387,691 474.384 572,648 463.400 309,291 154.289 MC. REVIRANGFJCARTSIRENTALS 146,536 169,973 6,560 4.720 7,345 3,400 15,275 15,055 19,425 22,913 26,250 18,860 15,025 5,146 GOLF SHOP MERCHANDISE 310,919 311,048 8,840 7,150 15,870 8,000 27,625 26,325 35,250 64188 49,600 42,000 31,500 14,700 FOOD B BEVERAGE CONCESSIONS 12,000 12,000 500 Sao 500 1,500 1.500 1,500 1,500 1,500 1,500 500 500 500 TOTAL REVENUE 3,796,437 3,833,793 110,053 90'en 179,828 70,050 362,991 327,336 443,866 542,989 649,998 524,760 356,316 174,634 COSTOFSALEB PRO SHOP 165,020 165,OBB 4,692 3,795 8,423 4.246 14,662 13,972 18,709 23,453 26,325 22,292 16,719 7,802 TOTAL COST OF SALES 165,020 165,088 4,692 3.795 8,423 4,246 14,662 13.972 18,709 23,453 26,325 22,292 16,719 - 7,802 GROSS PROFIT 3,631,417 36611705 105,361 87,184 171,404 65,804 348,329 313,364 425,157 519,532 623,672 502,459 339,597 166,832 OPERATING EXPENSES 226,428 234,373 12,405 12,162 13,445 26.087 27,461 20,560 20,321 20,321 19,996 19,496 16,065 26,056 GOLF CAIITS\BAGS\RANGE GOLFSHOP 223,327 212,987 16,885 15,785 16,834 13.828 18,405 18,405 19.845 18,330 18,330 17,643 21,324 17,374 COURSE SERVICES 54,595 68,298 3,334 3,334 4,094 2.831 5,082 6,860 7,006 6,955 7,276 6,456 2.535 2.535 GOLF COURSE MAINTENANCE 1,638,879 1,664,206 126,236 132,086 146,019 262.539 155,489 128,131 131,178 121,331 115,177 116.677 113,427 115,816 WATER 6 ELECTRIC COST 270,449 221,749 17,625 20,020 19,975 15.410 15,905 15,415 14,876 13,689 15,555 20,967 24,272 28,040 GENERAL B ADMINISTRATNE. 314,671 312.367 25,261 25,411 25,711 25,636 25,636 27,911 25.911 26,311 25,861 25,861 26,611 26,261 MARKETING 254,820 245,611 12,024 13,414 24,749 19.024 26,057 27,107 27,959 24,639 24,607 22,857 13,089 10,089 CLUBHOUSE 132,232 132,232 _ 10,636 _ 10,636 10,636 11736 10,636 10,636 13,236 _10,636 11,136 10,636 10,636 - 11,036 MANAGEMENT FEE Qncls F&B PmlLc 90,000 SO,= 21,221 23,543 14,938 23.065 (5,453) 6,623 4,487 (4,852) (11,910) (5,060) 4,579 18,818 CAPITAL RESERVES 66,540 67,015 1,883 1,572 3,122 1.143 6,372 5,689 7,754 9,488 11.453 9,268 6,186 3,086 INSURANCE 26,400 26,400 2,200 2,200 2,200 2.200 2,200 2,200 2200, 2,200 2,200 2,200 2,200 2,200 PERSONAL PROPERTY LEASE TUE 14,800 14400 5,200 0 0 9,600 0 0 0 0 0 0 0 0 LEASES (Cad 6 MalnL) 235,080 226,680 18,890 18,890 18,890 18.890 18,890 18,890 18,890 18,890 18,890 18,890 18,890 18S90 TOTAL OPERATING EXPENSES 3,548,221 3,506,738 273,801 279,053 300,613 432.089 306,680 288,428 293,662 267,938 258,571 265,891 259,814 280,200 NET INCOME 83,196 151,m (168,440) (191,870) (129,209) (366.285)1 41,649 24,937 131,495 251.594 365,102 236,578 79783 (113.361a NET INCOME% 2.2% 42% -153.1% -210.Vh .71.9% -522.9% 11.5% 7.6% 29.6% 46.3% 562% 45.1% 22.4% E49 Average Green Fee $72.92 $71.83 $36.21 $3573 $45.25 $57.15 $74.96 $72.94 $82.49 $93.94 $92.36 $82.75 $58.91 $62.98 Average $ Mi.. income per Rd $321 U43 $2.52 $2.15 $2.13 $3.40 $3.59 $3.86 $4.13 $4.54 $4.23 $3.37 $2.86 $2.10 Average$ Merchandise per Rd $6.81 $6.67 $3.40 $3.25 $4.60 $8.00 $6.50 $6.75 $7.50 $8.75 $8.00 $7.50 $6.00 $6.00 Total Average Revenue per Round $82.95 $81.02 $42.33 $41.35 $52.12 $70.05 $85.41 $83.93 $94A4 $10752 $1D4.84 $93.71 $67.87 $71.28 MIZ2013 ANNUAL PLAN 1 Sllvarllaek Resrut ProBans-Jul 2012 bJuoe MI3 RUN DATE: OYApn12 08:43 AM PREPARED BY: LUWmsrk GaBMeugemeW IGoff Rounds Tool JUL AUG. SEP. OCT. NOV. DEC. JAN. FEB. MAR. APR MAY JUN. Resident Rods(WeeW,rv) 6,299 351 299 466 135 594 527 635 682 837 956 209 331 Resident Ruds(Weekend) 2.692 429 363 569 165 701 M4 76 833 1023 924 - 966 404 Sob -Total W,udenl Pods 13,995 no 660 1035 300 1275 1170 1410 1515 1860 Ih80 1575 J35 ss of Total 0.30 Public Rods (lVeekdap) 5,248 293 248 388 113 478 439 529 w 698 630 591 276 PubOC Rod, lVnkend) 6,414 3M 303 474 138 584 _ 5M felb 694 833 70 722 337 Sa6-Total Public Rods 11,60 650 550 $63 no 1063 975 1175 1263 1550 1400 1313 613 % of Total 02.5 Public Twi(1Veekel.0 2,099 115 93 155 45 191 176 212 227 279 252 236 110 Public Twi(Wreke:nd) 2,1en 143 121 190 55 234 215 259 D8 341 308 289 135 Sub -Total Tsah la lads 4,665 2e0 220 345 Wo 425 390 470 W5 boo 560 525 245 %uf Tatd 0.10 Other(Weekda)9 7,,347 410 347 543 158 669 614 940 295 9D 882 829 M6 Other($Veekend) 8,980 Sol 424 664 193 818 751 905 972 1194 1078 1011 4R Truro f, 3,26u 182 IA 242 90 299 2J3 329 354 434 392 368 1T2 IWO'm9es 3,36u 182 151 242 70 298 273 329 354 434 392 368 1T2 R.uf..1 Guest 1.633 91 97 121 35 149 139 165 In 219 196 184 86 Slorul By Got/ 1,633 91 97 12) 35 149 137 165 17 217 196 184 86 Dismounts 4,08, 228 193 302 88 392 341 411 442 543 490 459 114 PGA 816 46 39 60 18 74 68 82 88 109 98 92 43 luniv 816 46 39 60 18 74 68 82 88 109 98 92 43 Replay 816 46 39 W 18 74 68 82 88 109 98 92 43 - Sa6-Total Other 16,328 910 170 12M 350 1438 1365 1645 1768 2170 1960 1838 838 %of Totd 0.35 Total Rorods 46,650 2600 2200 X50 1W0 4250 3$00 41110 5(l% 6200 5600 5250 M50 Green Fees Resident Rod,(Weekho) $ 3400 $ 3000 S 30.00 $ 30.00 $ 4500 $ 45.00 $ 55-00 $ 55W $ 5500 $ 5500 5 45,00 $ 4500 Resident Rods(1S'eekend) s 3000 $ 30.00 S 30.00 $ 30.00 $ 4500 $ 45,00 $ 55,00 $ 55.W $ 55.00 $ 55,00 $ 45,00 $ 45.00 Public Rnds(IVeekdav) $ 4000 $ 40.00 $ 5500 $ 85.00 $ 100.00 $ 100,00 $ 115.00 $ 140.00 $ 135.00 $ 135,00 $ 70,00 $ 8000 Public Rod,(Weakend) S 40.00 $ 40.00 S 5500 $ 90.00 $ 100-00 S loom $ 11500 $ 145.00 S 145.00 5 135.00 $ 75,00 $ 80,00 Public Twi(W'erWfay) 5 40.00 $- 40.00 $ 50,00 $ e000 S 75.00 $ 75.00 $ 80.00 S 85.00 $ 8000 $ 8000 5 55.00 $ 6000 Pu one Twi(Weekend) $ 40.00 $ 40.00 $ 50.00 $ 60.00 5 75.00 $ 70.W $ 85.00 S 8500 $ 85.00 $ 80.00 S 65,00 $ 1000 Other(Weekday) S 35.00 $ 35.00 $ 50RO $ 55.00 $ 80.00 $ 75W $ 80,00 $ 9500 $ 90.00 S 7000 $ 55.00 $ 60.00 Other(Weekend) $ 40,00 $ 39.50 $ 50.00 $ 60,00 $ 85.00 $ 80.W $ 8500 $ 95.00 $ 95.00 $ 70.00 S 65-00 $ 5000 Goff Revenue Resident Rods(W'eekday) 293760 $ 10,530 $ 8,910 5 13,993 $ 4,050 5 25819 $ 23,693 $ M,898 $ 37,496 $ 46,035 $ 41,530 $ 31,894 $ 14,884 Resident Rod,(Wskend) 359,040 $ 12,BJ0 $ 10,8% $ 17,058 5 4,950 $ 31556 $ 1$958 $ 42,653 $ 45,829 $ 56,265 $ 50,820 $ 38,981 $ 18,191 Public Rods (Weekday)- 527,147 $ 11,9(IU S 9190n $ 21,349 5 9,563 $ 49,813 $ 43,895 $ 60,80E S 2, ,5M $ W,163 $ 85,050 S 41,344 $ 22,050 Public Red,(Weekend) E60,M,l $ 14,300 $ 11,100 $ 26,091 $ 12,375 S MA38 $ 53,625 $ 74,319 $ 100.684 $ 121,613 $ 103,950 S 54,141 $ 26,9O Public Twi (Weekday) 144,934 $ 4,680 $ 3.960 $ 7,963 S 2700 $ 14,344 $ 13,163 $ 16,920 5 19,316 $ 22320 $ 20,1 W $ 1-199,1 $ 6,615 Public Tni(Wiekend) 183,301' $ 5,920 $ 4,840 $ 9A88 $ 3,300 S 17S31 $ 15,015 $ 21,993 S 23,609 $ 28,%5 $ 24,640 $ 18769 S 9,433 Other RVeeWiav) 514,946 S 14,333 5 1212E $ 27,169 $ 8,663 $ 53.550 $ 46,069 $ 59,220 5 75,561 S 89,885 $ 61740 $ 45498 $ 23,153 Other RVeekend) 667,061 $ 20,020 $ 15,881 $ 33,206 $ 11,550 $ 69,541 $ 60,060 $ 7balcl $ 92,352 $ 113,383 $ 75,460 S 65,691 $ 33,014 Total Revenue 3,350,7el S 94,153 S T81609 S 1%,113 S 57,150 S 318,591 5 284,456 $ 381,691 5 454,384 5 5' 118 5 563AW1 $ 309,291 5 154,289 Avg. Rate $ 71.83 S 36,21 $ 35.73 $ 4a23 S 57..15 $ 74.96 S T_.94 $ 82.49 $ 91W $ 91.36 $ ll $ 58.91 S 62.98 Mlse Revenue Club Rental 23,325 $ 1,300 $ 1,100 $ 1,725 $ 500 $ 2,125 $ 1,950 $ 2.350 $ 2,525 $ 3,100 $ 2,800 $ 2,625 $ 1,225 Dridng Range Balls 95,405 $ 3,900 $ 3.300 $ 5,175 $ 1.700 $ 7,225 $ 6.630 $ 9,400 $ 12,625 $ 15.500 $ 8,400 $ 7,875 $ 3,675 Rider Fees 7,643 $ 260 $ 220 $ 345 $ WO $ 425 $ 975 $ 1,175 $ 1,263 $ 1,550 $ 560 $ 525 $ 245 IndelxMent Instructor Fans 37,000 $ - $ - $ - $ - $ 5.000 $ 5,000 $ 5.000 $ 6,000 $ 6,000 $ 6,000 $ 4,000 $ - DWI Relroival 4,000 $ 1,000 $ - $ 1,000 $ 1,000 $ 1,000 $ - $ - GPSANamsingIncome 2,600 $ 100 $ 100 $ 100 $ 100 $ 500 $ 500 $ 500 $ 500 $ 100 $ 100 Total 159,9T3 $ 6.560 $ 4,720 $ 7,345 $ 3,400 $ 15,295 $ 15,055 $ 19,425 $ 22,913 $ 26,250 $ 18,860 $ 15,025 $ 5,145 N N N 9 2012-2013ANNUALPLA1141 SlherRock Revert RUNDAM osA,12 lo:2e4m Pm ons, - July 212 W JIele 2013 ....... Lv,d,uh Grlr M1LrruLemeM GOLF SHOP -61 TOTAL JUL AUG. I SEP. I OCT. I NOV. I DEC. JAM I FEB. I MAR. I APR. MAY JUM Rry LC_Y/U u_ CR(JISMONE ¢e1 N TOTAL BOFROUNDS 46,650 2SD0 2,200 3,450 1,000 4,250 3,900 4,7W 5,050 6,200 5,610 5,25(1 2,450 AVERAGE REVENUE I ROUND $6.67 $3.40 $3.25 $4.60 $8.00 1)BW $6.75 37.50 $8.75 $8.00 $7.50 $6.00 $6.00 TOTAL MERCHANDISE SALES 8311,048 6,840 7,150 15,870 8,000 27,625 26.325 35,250 41'188 49,600 42,000 31,W0 14,700 Soft Goods Sales 202,1a1 5,746 4,648 10.316 5,200 17,9% 17,111 22,913 28.722 32.240 27,300 20.475 9,555 Hard Goods Sales tN s" 3,0S4 2,503 5,555 2,800 9,60 9,214 12,338 15.41,36 17.360 14,700 11,025 5,145 TOTAL MERCHANDISE REVENUE 311,048 S,MO 7,150 15J170 8,000 27,BTS 26,325 35,2W Oq/88 49,600 42,000 31,500 14,700 COSTOFSALES 53.08% 5108% 53.06% 5108% n3 5109% 53.08% 5308% 53.08% 53.08% 53.08% 5108% 5303% COS- Merchandise (56%) 1PIJ)76 4,862 3,933 8,729 4,4(311 15,194 14,479 19,388 24,303 27,260 23,100 17,325 8.085 Purchase Disc Taken -(5%) (SS54) (243) (197) (436) (220) (7W) ins) (969) (1,215) (1,384) (1,155) (866) (404) Freight -Merchandise 2,566 73 59 131 66 228 217 291 365 409 347 260 121 TOTAL COST OF SALES 165,033 4,692 3,795 8,423 4.246 14,662 13,972 18jrx) ZL453 26,325 22,292 16,719 7,802 GROSS PROFIT 145,959 4,148 3,355 7,447 3,754 12.963 12.353 16,541 20,735 23,275 19,709 14,781 6,898 sn A Salaries and Wages 141,229 10,867 10,687 10.823 8,497 12,758 12,756 12,758 12,758 12,758 12,158 12.303 11,923 Payroll Tams 14,7S8 1,136 1,136 1,131 888 1,333 1,333 1,333 1,333 1,333 1,271 1,2S6 1.246 Workers'Compensation 5,663 4W 436 434 3a1 512 512 512 512 512 488 493 478 Health Insumnce/Senefits 26,811 1,966 1,986 1,986 2,317 2,317 2,317 2,317 2.317 2,317 2,317 2.317 2.317 TOTAL SALARIES AND BENEFITS SUPPLIES AND MATERIALS 188,462 14,425 14,425 14,374 12,043 16,920 16,920 16,920 16,920 16,920 16,233 16,399 15,964 OMEBFXPE66ES Office Supplies LOSS SW WO Sw WO 5w 500 Sw WO WO WO WO 500 Postage 0 Contract Services- Merchandise Consultant 6,000 500 WO 500 500 SW 500 500 Soo WO 500 Wo WO Recruiting / Relocation 0 Dues and! Subscriptions 2,300 0 0 0 0 0 0 0 0 0 0 2,300 Freight l Dainiery 75 0 0 0 25 25 25 0 0 0 0 0 0 Trawl 1M 0 0 0 0 0 0 15 15 15 15 15 15 Uniforms 2,400 iW 100 100 100 300 200 500 200 200 2W 2W no Telephone 1,320 110 110 110 110 110 110 110 110 110 110 110 110 Seminars l Training SAW 1,2511 150 1,251) 500 0 100 1,250 35 35 35 1.250 35 Miscellaneous 450 0 0 0 50 50 W 50 W W W W W TOTAL OTHER EXPENSES 24,525 2,46(1 1,360 2,461) 1,785 1,485 1.485 2,925 1,410 1,410 1,410 4,925 1.410 TOTAL EXPENSES 212,911 16,665 15,785 16,834 13,828 18,405 18,405 19,845 18,330 18,330 17.643 21.324 17.374 TOTAL GOLF SHOP MERCHANDISE INCOME(LOSS) (67,023) (f2,736) (12,429) (9,31an (10,074) (5,442) (3052) (3,904) 2,405 4,945 2,065 (6,543) (10,476) Seminars/Training - Reimbursement for eligible golf shop employees (Director of Golf, Head Professional 5 3 Assistant Golf Professionals) for PGA Training, Education and Trawl Emenses E)pen fable Supplies am made up of: Golf Cart Rental Agreements, Golf Club Rental Agreements, Gift Certificates 8 Merchandise Bags Uniforms- Each Full -Time Emp receives (1) shirt per month N N 10 W 2012-2013 ANNUAL PLAN SilverRock Resort RUN DATE: m-Ay.-dE m:n..1 Projections - July 2012 to June 2013 PREPARED BY: Laodiovh Calr My gawm! CARTS, 13AGR00M 8 RANGE-641 TOTAL JUL. AUG. I SEP. I OCT. I NOV. I DEC. I JAN. I FEB. MAR. APR. I MAY I JUN. SALARIES AND Bimi-In Salaries and Wages 128,052 7,682 7,516 8,918 6,676 10,230 13,890 13,710 13,710 13,710 13,710 %Sw 8,910 Payroll Taxes 15,942 956 936 1,110 831 1,274 1,729 1,707 1,707 1,707 1,707 1,169 1.109 Workers' Compensation 51135 308 301 358 268 410 557 550 650 550 550 37 357 Health IneurancelBenefits - 7,9M 662 662 662 662 662 662 662 662 662 662 662 662 TOTAL SALARIES AND BENEFITS 157,073 9,608 9,415 11,048 8,437 12,576 16,838 16,629 16,629 16,629 16,629 11,598 11,039 SUPPLIESANDMATERUILS Range Expendable Supplies 6,75D 600 600 150 150 1,800 150 1,000 1,000 150 150 500 500 Towel Replacement 1,O S 72 72 72 100 185 72 72 72 72 72 72 72 Bo01ed Water 24,500 50 50 50 12,000 50 .50 50 50 50 50 50 12,000 Carl Supplies 2,350 0 0 0 Sm 1,000 500 75 75 50 50 So 50 Range Balls 9,000 0 0 0 0 9,000 0 0 0 0 0 0 0 TOTAL SUPPLIES AND MATERIALS 43,605 722 722 272 12,750 12,035 M 1,197 1,197 322 322 672 12,622 REPAIRS AND MAINTENANCE Equipment Repair - Golf 3,600 300 300 300 300 300 300 300 300 am 300 300 300 TOTAL REPAIRS AND MAINTENANCE 3,600 300 300 300 300 300 300 300 300 300 300 300 300 OTHER EXPENSES Office Sup0lies 525 25 25 25 50 50 50 -50 50 50 50 50 50 Printing/Stationary 42D 0 0 0 0 0 0 70 70 70 70 70 70 Cart Contract Services - ($9 per cart per me. @ 80 cards) 0 0 0 0 0 0 0 0 0 0 0 0 0 Cad Maintenance B Repairs 9,750 750 750 750 1.500 750 750 750 750 750 750 750 750 Freight/Delivery 450 75 75 75 75 75 75 0 0 0 0 0 0 Uniforms 5,200 0 0 0 2,000 Soo 500 0 0 500 0 1.500 200 Fuel (Shuttles 8 Range Picker) 3,000 0 0 100 100 3W 40B 450 45D 450 450 no 100 Laundry and Linen 9,60D Soo 800 Soo 800 sm 800 Soo 800 800 am 800 Soo Miscellaneous 1,150 125 75 75 75 75 75 75 75 125 125 125 125 TOTAL OTHER EXPENSES 30,095 1,775 I'M 1.80 4,600 2,550 2,650 2,195 2,195 2,745 2,245 3,495 2,095 TOTAL EXPENSES 234,373 12,405 12,162 13,446 26,087 27,461 20,560 M,321 20,321 19,9% 19,496 15,D65 26,056 Expendable Supplies are made up ot- Scorecards. Tees, Pencils. Trash Bags, Cups 3 First Aid Supplies. Uniforms- Each employee receives 4 shim, 1 hat per season N N A 20124013 ANNUAL PLAN SMrRnk rY2orr RUN DATE.: 115-Apr42 08:43AM- pro laM - JUIfF 2012 to 3UM M13 PREPARED BY: Landmark Golf Mam2ement COURSE SERVICES -643 TOTAL JUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. AMR. APR. MAV JUN. SALARIES AND BENEFITS Salaries Wages 47,460 2,760 2,760 3,380 1,600 4,200 5,600 5,880 5,880 6,160 5,160 2,040 2,040 Payroll Taxes 4,960 288 288 353 167 439 585 614 614 64d 539 213 213 W orkers' Compensation - 1,903 ill ill 136 64 168 225 236 236 247 207 92 82 TOTAL SALARIES AND BENEFITS 54,323- 3,159 3,159 3,869 1,831 4,807 6,410 6,730 6730 7,051 5,906 2,335 2,335 SUPPLIES AND MATERIALS Expendable Supplies 1,050 50 50 100 100 100 100 100 100 100 100 75 75 TOTAL SUPPLIES AND MATERIALS 1,050 50 50 100 100 100 100 100 100 100 100 75 - 75 OTHEREXPENSES Uniforms 2,125 75 75 75 800 75 - 250 75 75 75 400 75 75 Safety Equipment 600 50 50 50 50 50 50 50 50 50 50 50 50 Miscellaneous 200 0 0 0 50 50 50 50 0 0 0 0 0 TOTAL OTHER EXPENSES 2,926 125 125 125 900 175 350 176 125 125 450 125 125 TOTAL COURSE SERVICES EXPENSES 58,298 3,334 3,334 4,094 2,831 5,082 6,860 7006 6955 7276 6456 2535 2535 Expendable Supplies are made up of: Clipboards, Paper (stoner sheets, ranger sheets), Towels, Trash Bags Uniforms- Each employee receives 4 shirts, 1 hat per season N N 12 Ul 2012-2013 ANNUAL PLAN $INHRM RBBO11 RUN DAn: OS-Aprv13 08:43 AM Pro CWSM-Jul 2kD: June 2013 pR A. sr: l..o,enad, Ouun4ueeaea MAINTENANCE DEPARTMENT -63 SAI eogS AND o<ucmS TOTAL JUL. AUG. SEP. OCT. NOV. DEC. JAN. FEB. MM. APR. MAY JUN. Salaries anit Wages 669,650 55,056 55,056 55.056 55.056 55,0% 58.167 60,903 55.056 55,061 55,061 55,061 55,061 O.9dime Houdy Wages 15,945 0 0 0 10,526 0 0 2,550 0 0 0 0 2,869 Payroll Tams 71,645 5753 5,753 5.753 6,653 5,753 6,078 6,631 5753 5,754 5,754 - 5,754 6,054 Workers' Compensation 27,280 2,206 2,208 2,208 2,489 2,208 2,332 2.510 2,208 2,208 2,208 2,208 2,285 Health Insuranca Bets 104,BW 8,740 8,740 8740 8740 8,740 8,740 8740 8,740 8,740 8,740 8,740 8740 TOTAL SALMUES AND BENEFITS BB9,e0U 71,7W 71,757 71,757 83,664 71,757 75,317 81,334 71,757 71,763 71,763 71,763 75,009 F.mlimr 114,500 9.000 16,000 11,000 17,500 9,500 9,000 9,000 12,500 6,000 5,000 5,000 5,000 Flom Plants 3,050 0 0 I'M 250 0 750 7W IN 100 IN Gas & Oils 55,030 5,200 5,200 5,100 8,000 5,500 4,200 3,850 3,820 3,850 4,100 3,100 3,100 Golf Course Accessories 13,000 200 200 500 10,000 200 1,200 200 100 100 too 100 too Chemicals & Pesticides 31,100 3,000 2,500 3,500 4,600 3,400 2.200 2,500 3,000 1,W0 2.000 No 2,000 Herbicide 17,000 0 0 7,000 0 5,000 5,W0 0 0 0 0 0 POA Control 7,000 0 0 0 0 3,500 0 3,500 0 0 0 0 0 Sand/Mulch/Bunker 16,480 390 390 5,000 2,000 7,000 Boo 300 100 1W 100 100 100 Sew 106,810 350 350 250 88,060 15,350 350 350 350 350 350 350 350 Small Tads 5,000 100 100 2,000 2,000 100 100 100 1W 100 100 too 100 Salt 7,950 1,000 1,000 1,000 250 3,250 2W 500 0 0 0 500 No Toplrsssirg 7,600 1,250 1,250 0 2,500 0 0 0 0 0 0 1,300 1,W0 TOTAL SUPPLIES AND MATEIVAL9 354,49- 20,490 26,990 36,350 135,1W 52,800 23,80 21,130 2g070 12,100 1I'm 11,4W 12,250 REPAIRS AND MANNTENANCE Buildm9s&Bdltges S,SW 1,2W 750 550 500 SW 500 250 250 250 2W 2W 250 Equipment 31,000 1,500 1,500 2,000 9,00 2,000 2,000 2,000 - 2.000 2,000 2,500 2,5D0 2,000 Imgalion System 22,6W 5,400 5,400 2,200 2.000 900 550 1,2W 1,000 1,000 1,000 1.W0 1,000 Pumps I%wc, 1,000 1,000 1,000 1,000 Low 1,000 1.000 1,000 1.000 1,000 500 0 Lake MUM Comma 31,2D0 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,W0 2.600 2,600 2,600 Trees 10,050 0 0 3,500 550 0 0 0 0 2,000 4,000 0 0 TOTAL REPAIRS AND MAINTENANCE 110,950 11,750 11,250 11,850 15,850 7,000 S,BW 7,050 6AM %SW 11,350 6,8W- 5,SW N N 13 2D12.2013 ANNUAL PLAN - llverRoo Resat ProecUoSm-J 2D12WJune2D13 RUN DAn es.Apr-12 0s:4s AN PREPARED BY: Iav rk G.. Mae�peoeel MAINTENANCE DEPMTYENT-63 TOTAL JUL AUG. SEP. OCT. NOV. DEC. JAR. FE6. MAR. APR. WY JUN. 0TNE9 �mcNSE3 Coan mrect Seces Son/Tissue rests 4,000 0 0 z,oW o 0 0 0 0 240 0 0 o 200 z,aW 0 o 1 W Dues and Suctimphons 540 0 0 0 0 0 50 0 W 0 50 1900 50 W 50 50 Employee Education 1,550 50 50 50 150 50 1,800 600 200 2W 200 200 200 2W 100 Equipment Renal 4,200 6,0011 2W 5W 150 5W 5W 500 5W 500 500 500 SW 500 SW No Auto EA nse 1,430 100 IN 80 0 0 0 0 0 1,000 150 0 0 Licenses and Permits 1,2W 1W 100 1W 100 100 100 100 100 100 100 100 100 Miscellaneous 4,350 ]W 750 ]W W0 5W 500 1W 100 100 100 100 100 Supplies 160 15 15 15 15 15 15 15 15 15 15 15 15 PropanaNatural Gas 3,850 200 1W 750 800 500 4W 4W 2W 2W 100 100 IN Safety Equipment B Training 10,200 650 850 850 850 850 850 850 860 Off 850 850 BW Telephone/DSL 6,288 524 524 524 524 524 524 524 524 524 524 524 524 Waste/rrash Removal 11,040 920 920 920 920 920 920 920 am 920 920 920 9N Uniforms B Linen/Toaels 4,209 4,059 61689 6,059 4,550 4" 3,659 4,649 arise 3,700 5,159 3,3W TOTAL OTHER EXPENSES - 5a,828 TOTAL MAINTENANCE EXP.(EXCL Landscaping) IAU'asa 108,206 114,056 126.646 240,533 136,116 109,076 113,173 103,328 9),1]2 986T2 95,422 98,a88 4,5W LANDSCAPE 154,560 12,880 12,880 12,880 12,8W 12,880 12,880 12,880 12,88012,880 12,880 12,880 12,980 Wages Uemime Hourly Wages 6,279 0 0 966 3,381 1,699 966 1,447 0 1.346 0 1,346 0 1,346 0 1,346 0 1,346 0 1'346 966 1,447 Payroll Tams 16,8138 6,361, 1,346 516 1,346 516 1,W 542 607 542 516 516 516 516 516 516 542 Workers' Compensation 31 T6 2648 2648 2648 2648 2848 2648 2648 2648 2648 2648 2648 2648 Health lnsurawWRanefils Landscape Wages A 6ene61e 215,T64 17,390 17,390 18,483 21,215 18483 1],3W 17,390 17,390 11,390 11.390 17,390 18,483 Small Tools Repairs 3 Maintenance - Drip Inigation Uniforms TOTAL LANDSCAPE MAINTENANCE COURSE A LANDSCAPE MAINTENANCE TOTAL (EXCL UTILITIES) WATER ELECTRACRy COSTS ware Cost Maint. Shop / So Village Lakes Main Meter (PE, PH, CB, CH, NV Lakes) Wall TOTAL WATER AND ELECTRIC COST TOTAL COURSE MAINTENANCE EXPENSES 1,025 1W 100 100 100 100 75 75 75 75 75 75 75 4,2W 250 250 WO 500 500 500 2W - 250 2W 250 2W 500 3,480 2W no 2W 290 2W 290 2W 290 290 2W no 290 224.W9 16,030 18,0W 19,373 22.105 19,373 Ill 18,005 18,006 18,005 18W5 18,005 19.348 1,564r205 126,236 132,086 146,019 262,639 155,489 128.131 1a1!1]8 121,331 115,1A 116,6]] 113,42] 115,816 43,058 4,960 6,2W 6.160 3,960 3,255 2,325 1,BW 1,473 1,550 1,550 3,255 6,510 28r501) 3,000 2,300 2,300 2,300 2,500 2,DW 2,000 200 2,W0 4,000 3,0W 3,000 149,000 9,6W 11,W0 11,5W 8,500 10,001) 11,000 11,0W 12.000 12,0W 15A00 IS" 18,500 N 14 N 2012-2010 A MAL PUN S-a Peck NeRerl P1oNcDanyJVty2012 WJuro 20+9 ew oeF.: n5annit ww.\x 'RD'.\RIO PY: 1Jtl,u,kGV9Nnm\..mee GBAOEPAPTNEM6) TOTAL JIR.. AUG. SFP. OLT. NDV. DEL. JAH FEB. MAP. APH MAY JIM PAYROLL ESTINATE SALARIES AM BENEfl15 SaNRes and W.,. 205,&t) 17,153 1], 153 1], 153 I7,153 17,153 17.153 17,153 1], 153 1], 153 1I, 153 1I,153 1],153 21,510 1,792 1 792 1 792 1,792 1,792 1 792 1,792 1 792 1 792 1.792 1,]92 1,792 Patrol Taxes 0,254 688 688 688 fi88 688 688 688 688 fi88 688 688 686 Woreem Coreemaern 17,496 1458 1458 1p58 1,458 1450 1458 1058 1p58 1658 1,458 1,458 1,458 ICa061rsu2,ea Braelile TOTAL SAURES AM BEMFRS 253,097 21,031 21091 21.091 21.091 21.091 21,091 21,091 21091 21,091 21.091 21091 21091 1.100 0 100 100 100 100 100 100 100 100 100 100 100 EpupneM %111 TOTAL REPAWS AM MWENAME 1,100 0 100 100 100 100 I00 100 100 100 100 100 100 OTHER EXPENSES 1,200 100 100 100 100 100 100 mi.. Sorylles 3900 100 100 100 100 Too 100 400 400 400 400 400 400 a00 400 400 400 400 400 PriMirg/Slaliarery 75 75 TS 75 75 75 75 75 ]s 75 75 Posla9e 900 1,400 75 0 0 200 200 250 200 200 200 250 0 0 0 +.No 50 0 zso 50 so 200 150 450 50 50 500 50 D....Eatebcation oueservleivO, ld's s0 50 s0 50 sa s0 so 50 so 50 Defvpry 50 50 0 0 0 100 0 200 )ravel Travel 100 tID0 6 400 100 0 m0 0 tm z000 mo w0 100 100 400 Len 4s,ImAN 4s00 400 480 400 480 400 480 400 480 480 400 400 4oa 400 480 400 Aura 5,)80 a80 480 ago 480 48a ae0 a80 "a 480 480 480 480 EpSp�rem ReMallcopiens1o2ce1 EWpmM Ra 75 75 75 75 75 75 75 Unilarns 11050 55 75 75 150 150 150 150 Pmlessbrel Fees ll.i.85alery Fees) 10,200 BSo BW 850 fiW 6eofreP.-a5N 2p00 2.0 200 200 200 2a0 200 zoo 200 200 200 200 200 200 200 zoo 200 200 +9R00 t400 1,400 t400 Lino t400 100 1, 100 100 tm0 100 1,100 1,00 Pa)roAProceseirg 5,200 a00 400 400 400 '400 a90 a00 a90 400 ao0 400 400 a00 490 Boo lPOS Seeped Peril 90 90 90 90 90 90 90 Be.Coar,aterASUlglea Bark eS 1.200 90 90 90 90 90 100 100 100 100 100 Miscelareeue lLrer. 1,200 100 100 100 100 100 100 100 TOTAL OTHER EXPENSES 511190 4.170 4,220 4,520 4445 4.445 6,720 4,720 5,120 4,670 4,670 5420 5,070 TOTAL O B A EXPENSES 312,387 25261 25,411 25.711 25fi36 25.636 27,911 25.911 26.311 25,861 25.861 26,611 n261 Urae,.. Bere0110 Ce 0raed N..an GM 6 CommMr EMerlainrteN 8 Pronollon. GM par.Gn, proGelry br retenlial ria. N N 15 co 2012-2013 ANNUAL PLAN SilverRock Resod MARKETING 05-Apn12 09:43 AM Projections- July 2012 to June 2013 PREPAREDBY: Landmark Golf MannXemenl MARKETING DEPARTMENT• 66 TOTAL JUL. AUG. SEP. OCT. I NOV. I DEC. JAN. FEB. MAR. I APR. MAY I JUN. SALARIESANDBENEFRS Salaries and Wages 30,096 2,508 2,50E 2,508 - 2.508 2,508 2,508 2,508 2,508 - 2,508 2,508 2,508 2508 Payroll Taxes 3,145 262 262 262 262 262 262 262 262 262 262 262 262 Workers' Compensation 1,207 101 101 101 101 101 101 101 101 101 101 101 101 Health hisurance/Benefits 3,972 331 331 331 331 331 331 331 331 331 331 331 331 TOTAL SALARIES AND BENEFITS 36,420 3.202 3,202 3,202 3,202 3,202 3,202 3202 3,202 3.202 3.202 3,202 3.202 OTHER EXPENSES mi. Supplies 1,200 100 100 100 100 100 100 100 too 100 100 100 100 Printing/ Stationary 4,425 0 0 200 3,000 _ 200 200 no 125 125 125 125 125 Postage 600 So 50 50 50 50 50 50 50 50 So 50 50 Contract Services Web Page 3,600 300 300 300 300 300 300 300 300 300 300 300 300 Dues and Subscriptions 735 0 0 0 0 0 0 35 400 300 0 0 0 Uniforms 600 0 0 0 300 50 50 50 5C 50 50 0 0 Telephone, 1,200 100 100 100 100 100 IN 100 IN 100 100 IN 100 Civic, Community and Trade Show 2,250 75 75 75 75 750 750 75 75 75 75 75 75 Public Relations 3,0011 0 0 500 500 500 500 500 500 0 0 0 0 Promotions / Meals 300 25 25 25 25 25 25 25 25 25 25 25 25 Proration - (Media, Vendor Days, etc) 700 0 0 0 50 50 50 300 50 50 50 50 50 Advertising (Ad Purchases) 179,231 8,172 9,562 20,197 8.822 19,680 21,730 20472 19,112 19,680 18,230 8,012 5,562 Collateral Material -(Yrd Bks. Rack Cris, Statn, Brochures) 9,000 0 0 0 2,500 1.000 0 2,500 500 500 Soo 1,000 500 Miscellaneous 350 0 0 0 0 50 50 50 50 50 50 50 TOTAL OTHER EXPENSES 207,191 8,822 10,212 21,547 15,822 22,855 23,905 24,757 21,437 21,405 19,655 SA117 6,887 TOTAL MARKETING EXPENSES 245,611 12,024 13,414 24,749 19,024 26,057 27,107 27,90 24,09 24,607 22,857 13,089 10,089 Promobon/Meals - OH property events (Chamber Mixers.. Rotaries and entertaining potential clients) PromotiorJMedia/Vendor Days - Radio/TV Onsi e, Broadcasting. Vendor Days - Show casing, property in exchange for positive publicity is N N 16 co 2012.2013 ANNUAL PLAN SllverRock Resort MARK MNG 05-APr12 18:43 AM Proections - Jul 2012 t0 June 2013 PREPAREDRY: Urift-,4Gal M...p sl TEMPORARY CLUBHOUSE -800 TOTAL I JUL I AUG. I SEP. I OCT. I NOV. I DEC. I JAN. I FEB. I MAR. I APR. IMAV JUN. SUPPLIES AND MATERIALS Expendable Supplies 2,400 200 200 200 200 200 200 200 200 200 200 200 200 Laundry Supplies 2,400 200 200 200 200 200 200 200 200 200 200 200 200 TOTAL SUPPLIES AND MATERIALS 4,800 400 400 400 400 400 400 400 400 400 400 400 4DO REPAIRS AND MAINTENANCE Building Structures 3,600 300 300 300 300 300 300 300 300 300 300 300 300 Restaurant Repairs 4,800 400 400 400 400 400 400 400 400 400 400 400 400 Equipment Repair 4,800 400 400 _ 400 400 400 400 400 400 400 400 400 400 TOTAL REPAIRS AND MAINTENANCE 13,200 1,100 1,100 1,100 1,100 1,100 1,100 1,100. 1,100 1,100 1,100 1,100 1,100 OTNEREXPENSES Contract Services Cleaning 22,500 1,825 1,825 1,825 2,425 1,825 1,825 1,825 1,825 1,825 1,825 1,825 1,825 Telephone 13,600 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 CablaRoadmnner 4,080 - 340 340 340 340 340 340 340 340 340 340 340 340 Water 3,852 321 321 321 321 321 321 321 321 321 321 321 321 Safety Equipment 1,200 100 100 100 100 100 100 100 100 100 100 too 100 Natural Gas 3,600 300 300 300 300 300 300 300 300 300 300 300 300 Flowers and Decorations 2,400 0 0 0 500 0 0 1,000 0 500 0 0 400 Building Security (Roving Patrol) 60,400 4,900 4,900 4.900 4,900 4,900 4,900 6,500 4,900 4,900 4,900 4,900 4,900 Miscellaneous 2,400 200 200 200 200 200 200 200 200 200 200 200 200 TOTAL OTHER EXPENSES 114,232 9,136 9,136 9,136 10,236 9,136 9.136 11,736 9,136 9,636 9,136 9,136 9,536 TOTAL CLUBHOUSE EXPENSES 132,232 10,636 10,636 10,636 11,736 10,636 10,636 13,236 1g636 11,136 10,636 10,636 11,036 Expendable Supplies made up of: Locksmith, Trashbags, Lightbulbs, Mate, Items related to Maintenance of Clubhouse N W O 17 2012-2013 ANNUAL PLAN SINerRack Resort Projections . July 2012 to June 2013 laN DATE; 05-Apr-12 bi PREFjU E sy: r..�Golff „V­r MSC. DEPARTMENT-- 980 6 990 1 TOTAL I JUL. I AUG. I SEP. I OCT. 1 NOV. I DEC. IJAN. FEB. AAR. I APR. IMAY JUN. Management Fee- Fixed 90,000 21,221 23,543 14,938 - 23,065 (5,453) 6,623 4,487 (4,852) (11,910) (5,060) 4,579 18,818 FFBE Reserve (2.0%) 67,015 1,883 1, 572 -3,122 1,143 6,372 5,689 7,754 9,488 11,453 9,268 6.186 3,086 General Liability Insurance 26,400 2,200 2,200 2,200 2,200 2200 2,200 2,200 2,200 2,200 2,200 2,200 2200 Property Taxes - Regular ($15M @ 1.25%) 0 0 0 0 0 0 0 0 0 - 0 0 0 0 Personal Property Taxes 14,800 5,200 0 0 9,600 0 0 0 0 0 0 0 0 198,215 30,504 27,315 20,260 36,008 3,118 14,512 14,441 6.836 1,743 6,408 12,965 24,103 LEASE EXPENSES Golf Cart Leases - 144,900 12.075 12.075 12,075 12,075 12,075 12,075 12,075 12,075 12,075 12,075 12,075 12,075 Trailer Leases 7,200 600 600 600 600 600 600 600 600 600 600 600 600 GPS Lease (Up -Link) 69,060 5,755 5,755 5,755 5,755 5,755 5,755 5,755 5,755 5,755 5,755 5,755 5,755 Equipment Rental Other 5,520 460 460 460 460 460 460 460 460 460 460 460 460 226,680 18,890 18,890 18,890 18,890 18,890 18,890 18,890 18,890 18,890 18,090 18,800 18,890 N W F_A 18 "114012 W1NURL PLAN - Blhnaas lb\OX RIJNDATR: (SApols ON:43 AM aaEFl PRV,PAN6:N BY: 1.ertlnurt fo0 M14rugemenl Block SINiTermer Fang - 182.274 7,000 5,063 11013 1.125 19869 17p56 24,430 23.517 3015M 19.144 15,000 7,350 0averaga Carl Food M,45D 2.500 2,250 3,375 675 7.013 3,675 3,591 6,189 7,675 5,105 ION 2.450 Other Food la0orre 0 0 a 0 0 0 0 Nor-Taub6 To urremart Site Fear, D 0 0 0 0 0 0 0 0 0 0 a 0 Special Events lo,OW 0 0 0 2500 2500 a o 0 0 2500 2,500 0 TOTAL FOOD REVENUE 2M,TN 9,500 7,313 15.188 4,300 29,381 21,131 211031 29.706 32125 26.749 21.500 9N0 BEVERIOE REVENUE Sreck Slnp7arrece Beer B Were 63,306 2,400 2,025 4.050 450 6.311 4,961 8.194 9.61 10,065 BAM 4200 2.573 Brack SoNTerrace Sodas 42204 1600 1350 2,700 NO 4208 3300 5,40 6.436 6,710 5616 2,800 1,715 Beverage Carl Beer 6 Wire 661M2 2000 2,250 3,375 300 9.350 6,891 4,672 7,427 9, 150 Bau 7,500 4594 Beverage Carl Soo. 66,M2 2,000 2.250 3.375 NO 9,350 6891 4,672 7,427 9,150 ISM 7,500 4,594 TOTAL BEVERAGE REVENUE 2]8,]94 8000 787E 13.500 1350 29,219 22,050 23,000 30,9M 35,075 31,906 22000 13475 TOTAL FOOD S BEVERAGE REVENUE 41 lT$Oo 15,188 28,688 5,650 SB6W 431181 51031 60165D 7`31200 0.655 43,500 23,21E L9M2QkTOESAL0 COS-Fo.,,C ) 851368 3515 2,706 51619 666 9,946 7,819 10.372 10.991 14,106 8,972 7,0M 3,626 COS Beer8Wim(25r,) 32,437 1,100 1U69 ratio Im ,915 2963 3,216 4S7O 4,804 4,339 2,925 1.792 COS SOXas M) 0,334 972 972 16Q 162 3.661 2,753 2,736 3.7Q 4,M2 3920 2701 1]03 COS-Empbyre Mean 22,BOo 1900 1,900 1No IBOO 1,903 1.91 1,900 1No 1,No 1,900 1.900 ISM TOTAL COST OF SALES 487 6,646 11016 2.916 19p� 15 <39 18,224 20N4 25 W2 19.140 14636 9.021 GROSS FROM N9,in 10.013 8'"1 17,6n 2,735 39,178 27,70 32007 39,7415 M,108 39515 2B,BB4 14,254 SALARIES ANO BENERM Salinas aid Wages 194505 15.139 15, 139 16372 0475 16099 16.209 18,001 16,873 18001 17012 16,570 16534 Payml Taxes 21,813 1,733 1nu 1875 970 1.843 1,865 2,061 1,R12 2061 1948, 1,897 1,893 Workers Compensation 7849 624 624 675 349 663 671 742 695 742 701 683 6131 Hear, lreurarca 38,396 2979 2,979 2979 3,310 3,310 3,310 3,310 3310 3,310 3,310 3,310 2979 TOTNLSALARES NID BEHEMS 258,563 20Q5 .475 21900 13,105 21.916 22,135 24,114 22,010 24,114 22971 22.459 22C66 SUPPLIES AND MA TERIALS EgRMaEn Suppho, 4,000 300 we No 300 280 400 400 400 NO 400 300 300 Bar Ulensln 1,250 ISO 100 100 10D 1N 100 100 100 1N t00 100 too Mercer Nankm ant Ppcemals 3,M5 175 175 175 500 - 250 250 550 350 350 350 350 350 TOTAL SUPPLES AND MTERLIL4 907E 626 575 575 900 550 750 I'M 850 BSO B50 Ise 750 REPARS AND MAINIT NANCE Equlpmem Repair 3000 250 250 250 250 250 250 250 250 250 250 250 250 TOTAL REPAIRS ANO LUNTENANCE 3,ODD 250 250 250 250 250 250 250 250 250 250 250 250 OMER EXPENSES OIIine 9gplea I'm too top 100 250 250 100 100 100 IN 100 100 IN Flare IND 70 70 70 70 70 70 7D 70 70 70 70 70 E,wNN. Rer6al 1,294 109 IN 109 95 109 109 1W 109 IN 109 109 109 NcoCapilal ERApmer4 Soo 50 SO 50 50 N 50 50 50 50 50 So SO Umfnmts 3,400 150 ISO ISO 1,000 150 Soo 150 ISO IN ON 150 IW -,aadry ant Liran 5.975 525 52S 525 200 525 525 525 525 525 525 525 525 Lease PaymoM 12,000 .0 500 5N 1.5W I.Srd 1.500 I.SW 1,500 1.Soo SOO SOD con Bark Fees 6,O6o WS 505 505 5o5 5a5 505 505 505 505 505 W5 `A5 Semlrws/Tornmrg 275 25 25 25 25 0 25 25 25 25 25 25 25 Cbaria, Supplies 3,596 250 250 250 250 250 250 346 350 350 350 350 350 Leans.. aM Permlls lAw 0 930 0 0 0 a No 0 0 0 a MisceWem6 I'M 100 1N 100 100 100 100 100 100 1C0 I00 100 IN TOTALOTHERUPENSES 98.5M 2384. 1 2384 4N5 3.509 3,734 4,380 3.484 3, J51 2B84 2.484 2484 TOTALEXPENSES 30g1]B 23 ]34 24.584 25.1p9 18,N0 2822E 26,889 29,7M 27,3M 28,69E 26,95E 25943 2572 TOTAL Food a .EVE... Pat Oral (13.721) 15,043 (7,438) (15,565) 12,953 87 3,013 2,32 19,410 12550 2,92 (113181 Supplies ExperMable'a rnaJe 1p o1: SnaMares. Papergoods. First -ad Uriforms- Each empbyee receives 4 shift,1 hot per season N w N 19 SilverRock Resort 2012-2013 Marketing Plan Narrative OBJECTIVE: Continue to expand brand awareness for SilverRock Resort, promote the Arnold Palmer Classic Course as a premier golf course in the Coachella Valley and increase golf and golf -related revenues. The July 2012-June 2013 Marketing Plan is built around an annual Marketing Budget of $245,61 1. The Marketing Plan includes: advertising and promotions, collateral materials, civic and community networking, public relations, golf/consumer trade shows, and internet websites and e- mail marketing. ADVERTISING and PROMOTIONS Advertising and promotions are targeted for La Quinta Residents and tourist/resort golfers through advertising and media coverage in local, regional and Southern California golf and travel publications. Advertising consists of local newspaper, golf and travel magazines, regional directories, local television and area radio. Advertising is budgeted at $179,231 for 2012-2013. Newspaper advertising is placed in The Desert Sun with primary emphasis on the sports enthusiasts with weekly "ear ads" appearing on the front page of the Sports Section; ear ads are visible to all readers of the paper. Newspaper advertisement makes up 15% of the Marketing Budget. Special promotions are designed, as needed by season, and placed in various print advertisements. Magazines and directories consist of local and regional magazines, yellow pages and golf -related directories. These ads vary from full page to quarter page ads and are full color. Magazines and directories compose 65% of the advertising budget. Television commercials (30 seconds) are placed on all three (3) local network affiliates (CBS2, KESQ3-ABC, KMIR6-NBC) and Time Warner cable stations. Local radio is used for 30-second spots and specific promotions. TV and radio ads make up 20% of the advertising budget. 20 9 233 Cie] 117_1114 ; 7a1 W 5 ►a11 C1 /_1 V Rack cards, scorecards, and information packets presenting SilverRock Resort are used as marketing tools for SilverRock Resort. Printed material will be produced, as needed, to promote SilverRock Resort as a former Home Course of the Bob Hope Classic 2008-201 1. CIVIC AND COMMUNITY NETWORKING AND TRADESHOWS SilverRock Resort is positioned as a community -friendly golf facility and is committed to developing strong relationships with community organizations such as the La Quinta Chamber of Commerce and various local service organizations. At various venues locally and around Southern California, trade shows and expos are held that provide an opportunity to promote SilverRock Resort. These trade shows and expos are focused on tourism, golf and golf equipment/apparel, recreation, weddings and other related industries and businesses. TOURNAMENTS & GROUP OUTINGS A continued concentrated effort to attract corporate and group outings will be positioned through various networking opportunities. Tournament business represents a large portion of outside play and is vital to SilverRock's success. JUNIOR GOLF SilverRock will continue to support local Junior Golf by offering various Summer Junior Camps, Junior Rates and being a host course for the La Quinta High School Boys Golf Team. INTERNET WEBSITES AND E-MAIL MARKETING A benefit of memberships in selected local Chambers of Commerce and the Convention and Visitors Authority is access to cross -marketing opportunities through website links to SilverRock Resort. E-mail database marketing is targeted to consumer e-mail addresses that are collected daily through comment cards, tee -time bookings, selected websites and the La Quinta Resident renewal process. This e-mail database is used to send e-mail blasts promoting SilverRock Resort and/or to offer specials during slower days of the seasons in an effort to maximize tee sheet utilization. 21 0 234 SilverRock Resort -Arnold Palmer Classic Course GOLF RATES 2012.2013 Reservation Type (Book 90 Dan Public Public Twi Replay (Booked After Rnd) (Book 3 Days) La Ouinta Resident to Quin a nascent Guest (30%oa posuad rate) (Book 90 Daysl Wholesale Wholesale Twilight (Book 1 Davl PGA PAID Junior Rate (Before 2:00 p.m.) Junior Rate (After 2:00 p.m.) (Book 1 Davl 2012 2012 Ju 1-Sept 16 July 1-Sept 16 Mon -Thum Fri -Sun $ 55.00 $ 65.00 $ 40.00 $ 50.00 $ 25.00 $ 25.00 $ 30.00 S 30.00 $ 36.50 S 45.50 2012 2012 Set 17.Oct.7 SelpL 17- 17 Mon -Thum FnSun $ 85.00 S 105.00 S 65.00 $ 75.00 $ 35.00 $ 35.00 $ 30.00 S 30.00 $ 59.50 2012 2012 Nov. 6-Dec. 25 Nov. 6125 Mon -Thum Fd.Sun $ 125.00 s 125.00 $ 80.00 $ 80.00 $ 50.00 $ 50.00 $ 45.00 E 45.00 E 87.50 1 $ 87.50 21113 2013 Dec. 26 r.30 Dec. 26-ApL 30 Mon -Thum Frli S 165.00 $ 165.00 $ - 95.00 $ 95.00 $ 50.00 S 50.00 $ 55.00 $ 55.00 S 115.50 S 115.50 3/30/2012 2013 2013 May 1-June 30 May 1-June 30 Amam Fr n $ 85.00 $ 105.00 $ 65.00 $ 75.00 $ 35.00 $ 35.00 $ 45.00 S 45.00 $ 59.50 E 73.50 $ 50.00 1 $ 60.00 $ 75.00 $ 85.00 Is 100.00 $ 10 is 135.00 1 $ 135.00 1 $ 60.00 $ 70.00 $ 30.00 1 50.00 $ 60.00 1 1 $ 65.00 $ 6 1 $ 75.00 1S 75.00 S 40.00 1 $ 55.00 $ 25.00 1 $ 25.00 $ 25.00 1 $ 25.00 $ 10.00 1 $ 10.00 $ 25.00 E 25.00 $ 25.00 $ 25.00 E 15.00 $ 15.be E 35.00 E 35.00 $ 25.00 $ 25.00 $ 15.00 $ 15.00 $ 15.00 S 35.00 $ 25.00 $ 25.00 $ 15.00 S 15.00 S 25.00 E 25.00 $ 25.00 $ z5.00 $ 15.00 $ 15.00 Stand By Goff Rates to vary based upon actual bookings Rates to vary based upon actual bookings Rates to vary based upon actual bookings Rates to vary based upon actual bookings Rates to vary based upon actual bookir (Book Up to 1 Year) Groups (13+1 Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates * Juniors are 17 and under * All rates to include green fee, golf cart, limited amount of range balls prior to round, except golf cart for Juniors * Non gollers-nde alongs-must abide by dress code, riders permitted based upon availability at a rate of $25 per rider. * City Employees -Prevailing Resident Rates OTHER FEES Range Not Playing RatelFee 1 Hour $ 10.00 All Day Range Fee $ 25.00 Rental Clubs $ 45.00 Handicap Membership $ 45.00 Golf Lessons 1 Hour $ 75.00 112 Hour $ 50.00 22 ATTACHMENT 2 SilverRock Resort Resident Card Revenue 2012/2013 Green Fee Revenue Overview Green fee revenue at SilverRock consists of a combination of Public and La Quinta Resident play. Through seven (7) years of operations, La Quinta Resident play has averaged 25-30% of the total rounds played on an annual basis. See chart below. Golf Rounds Distribution 0 La Quinta Resident l ® Public Play The average green fee for La Quinta Resident play is $47 on an annual basis compared to an average green fee of $83 for non La Quinta Residents (Public Play). As a result, the average combined annual green fee is approximately $75. See chart below. Average Annual Green Fee by Category 90 — 80 i 70f 1W w Pi 60..,f...— o La Quinta Resident 50 io i4 i x m Public Play > 40 r ®Combined a 30 20 c F' y 10 0 La Quinta Resident Public Play Combined Green Fee Category to 236 4/10/12 The third quarter (January -March) of each year generates nearly 50 %of the total annual green fee revenue realized at SilverRock. Average Green Fee Revenue Chart 600,000 500,000 d c 400,000 d Ir a d 300,000 LL C 200,000 100,000 0 PJ0 yeQ`� COO o'�� 2 �� p° eA )ecJ 1< �e Month � e P� lei )ac The difference between the public average rate ($83) and the La Quinta Resident Rate ($47) is $36 dollars per paid round. This difference translates to approximately $360,000 on an annual basis (assuming 10,000 resident rounds annually). Currently, the La Quinta Resident rate could be viewed as being subsidized by the City's General Fund. La Quinta Resident Card Currently, the La Quinta Resident Card can be purchased for $70 and is good for three (3) years. La Quinta Residents pay, $30 (summer), $45 (Shoulder Season), and $55 (Prime Season) for a round of golf. Additionally, their accompanied guests receive 30% off the posted green fee rates year round. As of March 30, 2012, the Community Services Department has collected $79,815 in Resident Card fees (594 new & 554 renewals) for Fiscal Year 2011- 2012 (began July 1, 2011) which extends for another three months.. The anticipated annual revenue for Fiscal Year 201 1 /2012 is projected to be $90,000. La Quinta Resident play makes up 25-30% of the total rounds played at SilverRock on an annual basis. Current Currently, the Resident Card Fee is $70 for three (3) years. This generates approximately $90,000 per year on average due to the three year renewal cycle and the reduction in cards issued. 237 4/10/12 Current La Quinta Resident Card Holder Benefits: • 30% discount on posted green fees for their accompanied guest(s). • 15% discount on food in the grille room at SilverRock Resort at any time (not including beverages or beverage cart) • 15% discount on merchandise in the golf shop at SilverRock Resort does not including sale items or golf equipment. Desert Willow & Indian Wells Resort Resident Card Comparison Both Golf Facilities are 36 Holes and can better accommodate resident play without impacting revenue. Desert Willow Resident Card: $10 Annually Resident Golf Rate: $45 Resident Golf Guest Rate: No discount on guest fees (full rate is charged to guests) Tee Time Reservation Policy: 72 Hours Other benefits: None Resident Qualifications: Must provide a current Driver's License or Identification Card and utility bill with Palm Desert address Indian Wells Resort Resident Card: No fee Resident Golf Rate: $35 Resident Golf Guest Rate: $65 . Tee Time Reservation Policy: 14 days in advance Other benefits: 20% discounts on food & spa services (where offered). 20% off all food, beverages, and merchandise at the Indian Wells golf shop. Resident Qualifications: Must provide proof of property ownership (Grant Deed, Escrow Closing Statement, etc.) 1. Change the Resident Card renewal fee from $70 every three years to $70 annually. This would increase the revenue to $350,000 annually or add an additional $260,000 annually. Revenue Projections based upon annual renewals: 5,000 annual renewals - $350,000 per year 4,000 annual renewals - $280,000 per year 3,000 annual renewals - $210,000 per year 2,000 annual renewals - $140,000 per year 1,000 annual renewals - $70,000 per year 2. Increase the current three (3) year renewal fee of $70 to $110. Assuming 1,500 La Quinta Resident Cards would be renewed each year; this would increase the revenue to $165,000 annually or add an additional $75,000 annually. 238 71 4/10/12 T-vf 4 44awgu AGENDA CATEGORY: CIT SAMARA MEETING DATE: April 17, 2012 BUSINESS SESSION: _ ITEM TITLE: Approval of Amendment 1 to the 8 Professional Services Agreement with Traffex Engineers, CONSENT CALENDAR: Inc. for City Traffic Engineering Services STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Authorize the Interim City Manager to approve Amendment 1 to the Professional Services Agreement (Attachment 1) with Traffex Engineers, Inc. to provide City traffic engineering services for the period of one (1) year beginning July 1, 2012 through June 30, 2013, in an amount not to exceed $156,600. FISCAL IMPLICATIONS: The funding for the above services would be included the Fiscal Year 2012/2013 budget in the amount of $156,600 in Account Number 101-7006-431.32-08 for Contract Traffic Engineer services. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City's existing PSA with Traffex Engineers, Inc. for contract city traffic engineer services expires on June 30, 2012 (Attachment 2)• Under the provisions of the existing PSA, the City and Consultant may extend the term of the agreement for one year. Attachment 1 is Amendment 1 to the Professional Services Agreement, that if approved would extend the term for one year, commencing on July 1, 2012, with Traffex Engineers, Inc. The City reserves the right to terminate the agreement at any 239 time upon thirty (30) days' written notice to the consultant. Section 3.32.050.C. of the La Quinta Municipal Code provides that the City may forego the use of the competitive requests for proposals (RFP) process where the proposed service provider has demonstrated competence and the ability to satisfactorily perform the subject services. The section further provides that the RFP process is not necessary for the renewal or renegotiation of existing contracts for continued services. The City of La Quinta has utilized the services of Nazir Lalani, of Traffex Engineers, Inc. for consultant traffic engineering services since 2003. Staff believes Mr. Lalani's intimate knowledge of the City's traffic operations would not likely be replicated in another traffic engineering firm and therefore recommends approval of this PSA without the time and expense of a formal RFP process. Traffex is not requesting an increase in fees for services. Starting in 2010, Traffex reduced their hourly rate for.a principal engineer from $155 per hour to the current rate of $145 hour. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Amendment 1 to the Professional Services Agreement with Traffex Engineers, Inc. to provide contract city traffic engineer services from July 1, 2012 through June 30, 2013, for an amount not to exceed $156,600 and authorize the Interim City Manager to execute the amendment to the agreement; or 2. Do not approve Amendment 1 to the Professional Services Agreement with Traffex Engineers, Inc. to provide contract city traffic engineer services from July 1, 2012 through June 30, 2013, for an amount not to exceed $156,600 and do not authorize the Interim City Manager to execute the amendment to the agreement; or 3. Provide staff with alternative direction. Respectfully submitted, Ti thy R. o as P.E. Public Work irec r/City Engineer 240 Approved for submission by: Mark Weiss, Interim City Manager Attachments: 1. Amendment 1 to the PSA with Traffex Engineers, Inc. 2. Traffex Professional Services Agreement expiring 6/30/12 241 ATTACHMENT ti AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH TRAFFEX ENGINEERS, INC. FOR CONTRACT CITY TRAFFIC ENGINEER SERVICES THIS AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH TRAFFEX ENGINEERS, INC. FOR CONTRACT TRAFFIC ENGINNEER SERVICES ("Amendment No. 1 ") is made and entered into as of the 17' day of May, 2012 ("Effective Date"), by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Traffex Engineers, Inc. (Consultant"). RECITALS A. On or about May 3, 2011, the City and Consultant entered into a Professional Services Agreement (PSA) for contract city traffic engineer services. The term of this original agreement is July 1, 2011 through June 30, 2012. B. Pursuant to Section 3.4 of the original PSA, the City and Consultant may extend the term of the agreement for one (1) additional year (extended term) upon mutual agreement by both parties. C. Consultant and City now wish to amend the original PSA to extend the term for one (1) additional year, update scope of work in Exhibit A and update the Schedule of Performance in Exhibit C. AMENDMENT: In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: Section 2.1 of the original PSA is replaced, in its entirety, with the following: 2.1 Contract Sum. For the Services rendered pursuant to the extended term (July 1, 2012 through June 30, 2013) of this Amendment No. 1 Consultant shall be compensated in accordance with Exhibit B (the Schedule of Compensation) in a total amount not to exceed One Hundred Fifty -Six Thousand Six Hundred Dollars ($156,600) (the Contract Sum) except as provided in Section 1.6. Exhibit A - Scope of Services of the agreement is replaced, in its entirety, with the following: Consultant shall provide contract city traffic engineering services for the City to include, but not be limited to, the following: 242 11 Indentify and develop solutions for and advise City staff on addressing and responding to citizen requests. 2) Provide technical assistance for traffic signal design and operations. 3) Develop traffic and parking control signage and marking plans. 4) Develop alternative traffic calming plans to address neighborhood traffic issues. 5) Review and comment on development site plans (including but not limited to: environmental impact reports and impact studies, sight distance compliance, and other traffic related issues) and advise City on possible solutions. 6) Attend meetings with the Planning staff to address issues associated with development projects. 7) Attend City Council and Planning Commission meetings, if requested. 8) Review and approve work zone traffic control plans. 9) Assist in finalizing APWA self assessment tasks and department policies and procedures. 10) Review traffic collision and other police reports and advise City staff on traffic issues involved. 1 1) Assist City in preparing the Annual Traffic Safety Report. 12) Implement mitigation measures identified in the Annual Safety Report. 13) Assist in the preparation of grant applications for funding capital projects. 14) Provide input during the preparation of the Traffic section's annual operating budget and the Capital Improvement Program budget. 15) Work with adjacent cities to coordinate traffic flow along shared corridors such as Washington Street, Jefferson Street, Highway 111 and Fred Waring Drive. 16) Assist City in preparing & updating traffic informational brochures for the public. 17) Assist City's Traffic Signal Technician with signal timing and signal communications, central computer signal system, data collection, report preparation and signal/striping plan layout and plan check. 18) Provide technical input to the Assistant Engineer with signing and striping changes, issuing work orders to address citizen requests, signal equipment upgrades and parts, collision analysis, speed limits, traffic volume data. This Scope of Services may be amended upon mutual agreement of the City and Consultant, pursuant to the terms and conditions of the foregoing Section 1 .6 Exhibit C —Schedule of Performance of the agreement is replaced, in its entirety, with the following: The contract period shall be July 1, 2012 through June 30, 2013, unless amended by the City. 1) Complete draft of Annual Safety Report by mid -July of each year and implement safety improvements identified in the report based on funding availability. 2) Develop new signal timing to synchronize the signals for the Adams Street and Avenue 48 Corridors, by June 30, 2012 or when the Adams Street Bridge project is completed. 243 3) Review the final design plans for improvements at Washington Street and Hwy 1 1 1, Miles Avenue and Washington Street, Eisenhower Drive and Calle Sinaloa, Corporate Center Drive and Adams Street and other CIP projects as necessary when they are submitted to the City for review. 4) Identify additional signal equipment upgrades to improve traffic flow and reduced collisions at the City's 53 existing traffic signals. 5) Implement signal timing to address the needs of bicyclists in accordance with new provisions of the 2012 CAMUTCD. IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 1 to the Professional Services Agreement (PSA) with Traffex Engineers, Inc. for contract traffic engineer services on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation Mark Weiss, Interim City Manager Date ATTEST: Susan Maysels, Interim City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: Traffex Engineers, Inc. M Name: Nazir Lalani, President Date: 244 ATTACHMENT 2 PROFESSIONAL SERVICES AGREEMENT THIS PROFESSIONAL SERVICES AGREEMENT (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Traffex Engineers, Inc. ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Contract City Traffic Engineer Services, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "Services" or "Work"). Consultant warrants that all Services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such Services. 1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the Services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the Work to be performed, (b) it has investigated the site of the Work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the Work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the Work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 945 1.5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the Work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Work by City, except such losses or damages as may be caused by City's own negligence. The performance of Services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective Work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the Services and Work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's Services and Work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant may be asked to perform services in addition to those specified in the Scope of Services ("Additional Services'). Any such request to perform Additional Services shall be accomplished by a mutually agreed upon amendment to the Scope of Services, and shall not necessitate an amendment to this Agreement. when directed to do so by the Contract Officer. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforeceable. Failure of Consultant to secure the Contract Manager's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time due, whether by way of compensation, restitution, quantum meruit, etc. for Additional Services provided without the appropriate authorization from the Contract Manager. Additional compensation for the requested Additional Services not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.2 of this Agreement. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 246 2.0 COMPENSATION 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed On Hundred Fifty -Six Thousand Dollars ($156,000.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Consultant is responsible for payment of any reproduction costs, transportation expense, telephone expense, and similar costs and expenses associated with performance of the provisions of this Agreement. Regardless of the method of compensation set forth in the Schedule of Compensation, Consultant's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement, "Additional Services." 2.2 Compensation for Additional Services. Additional Services approved in advance by the Contract Manager pursuant to Section 1.6 of this Agreement, "Additional Services," shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5%) or less of the. Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council. Under no circumstances shall Consultant receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of this Agreement. 2.3 Method of Billing. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (loth) working day of such month, in the form approved by City's Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each Consultant employee who has provided Services and the number of hours assigned to each suchConsultant employee. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for Work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 241 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to additional compensation in excess of the Contract Sum. 3.4 Term. The term of this Agreement shall commence on July 1, 2011 and terminate on June 30, 2012 (Initial Term). This Initial Term may be extended for one (1) additional year upon mutual agreement by both parties (Extended Term). Unless earlier terminated in accordance with Sections 8.7 of this Agreement, this Agreement shall continue in full force and effect until completion of the Services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principal of Consultant is hereby designated as being the principal and representative of Consultant authorized to act in its behalf with respect to the Work specified herein and make all decisions in connection therewith: a. Nazir Lalani It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principal was a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during "I the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Services hereunder. The foregoing principal may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the Services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Assignment. The experience, knowledge, capability and reputation of Consultant, its principal and'employees were a substantial inducement for City to enter into this Agreement. Accordingly, Consultant shall not assign any of the Services required hereunder, or. delegate the performance of any of his duties hereunder, without the prior written consent of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written consent of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the Services required herein, except as otherwise set forth. Consultant shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to Services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or 249 omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss: A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the general liability policy only) shall be delivered to and approved by City prior to commencement of the Services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this 250 Agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this Agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop Work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of Work under this Agreement. 5.3 General Conditions pertaining to provisions of insurance coverage oy Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an �51 edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. B. It is acknowledged by the parties of this Agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 252 9. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this Agreement. This obligation applies whether or not the Agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. ^53 15. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this Agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 20. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this Agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 INDEMNIFICATION. 11 254 6.1 General Indemnification Provision. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional Services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit C without the written consent of the Consultant. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 6.2 Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a 255 waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. a. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this Agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals. 1. Applicability of Section 6.2(b). Notwithstanding Section 6.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 6.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 7.0 RECORDS AND REPORTS. 256 7.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer progress reports concerning Consultant's performance of the Services required by this Agreement. 7.2 Records. Consultant shall keep such books and records as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such Services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times during regular business hours, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other. materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall, to the extent permitted by law, be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 7.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of Services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the to 257 State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement pursuant to Section 8.7. 8.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the Services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to 258 to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration Of Term. This Section shall govern any termination of this Agreement. City reserves the right to terminate this Agreement upon Consultant's default or failure to perform the duties or obligations imposed by the terms of this Contract, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. City may, after compliance with the provisions of Section 8.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.8 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or „ 259 give any third party any money or general consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 To Consultant: TRAFFEX ENGINEERS, INC. Attention: Nazir Lalani P.O. Box 5784 Ventura, California 93005-0784 10.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 10.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 16 260 10.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Dates ATTEST: APPROVED AS TO FORM: atherine Jenson City Attorney CONSULTANT: Traffex Engineers, Inc. By: Nr a,i Name: 4 LRtA..11 jritle: Pt�I6CLC 1 Date: Lk2 It 261 EXHIBIT A Scope of Services Traffex Engineers, Inc. shall provide traffic engineering services for the City to include, but not be limited to, the following: 1) Assist City with preparation of an Annual Traffic Safety Report. 2) Identify and develop solutions for and advise City staff on addressing and responding to citizen requests. 3) Provide technical assistance for traffic signal design and day to day traffic operations. 4) Provide an initial response to citizen requests within one week from when the request was submitted to the City. 5) Review development plans including environmental impact reports and impact studies for potential traffic issues and advise City on possible solutions. 6) Review precise grading and public improvement plans for potential traffic issues and advise City on possible solutions. 7) Review all traffic control plans for construction projects and advise City on potential issues. 8) Attend City Council and Planning Commission meetings if requested. 9) Review traffic collision and other police reports and advise City staff on traffic issues involved. 10) Assist City's Associate Engineer and Traffic Signal Maintenance Technician with signal timing and signal communications, central computer signal system, data collection, report preparation and signal/striping plan layout and plan check. 11) Provide technical input to the Assistant Engineer assigned to the Traffic Division with signing and striping changes, issuing work orders to address citizen requests, signal equipment upgrades and parts, collision analysis, speed limits, traffic volume data and other work performed by the Traffic Division staff. 12) Review traffic plans for capital improvement projects and advise City on potential issues. • 262 13) Assist City with preparation of the Circulation Element of the General Plan Update and the Model. 14) Assist City with completion of Capital Improvement Projects at Washington/Hwy 111, Washington/Avenue48, Washington/Eisenhower, Washington/Calle Tampico, Hwy 111/Depot Drive and Dune Palms/"A" Street Traffic Signal. 15) Assist City with implementation of synchronized signal timing plans for Eisenhower• Drive/Adams Street/Avenue 48 corridors and connection of the same to the Aries System. 263 EXHIBIT B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed One Hundred and Fifty Six Thousand Dollars, ($156,000) except as specified in Section 1.6 - Additional Services of the Agreement. Schedule of B!Hlno Rates Professional Staff Hourly Rates Principal (Registered Professional Engineer) $145.00 Upon receipt by City and under separate invoice the Consultant shall provide the traffic engineering support services at the following rates: Su000rt Staff Associate Engineer Drafter/Technician Secretary Hourly Rates $100.00 $ 75.00 $ 50.00 264 EXHIBIT C Schedule of Performance The Contract period for traffic engineering services shall be one year from the date of this Contract, unless extended by amendment by the City. 1. Complete draft of the Annual Safety Report by April 1 of each year. 2. Finalize Traffic Calming Program by June 30, 2012 and make any additions/revisions as requested by the Public Works Director/City Manager. 4. Develop new signal timing to synchronize the signals on Eisenhower Drive, Avenue 48 and Adams Street and connect the system to the City's Aries Central Computer System by January 1, 2012. 1 265 Exhibit D Special Requirements None. 266 Tedf 4 4 a" AGENDA CATEGORY: CITY A/HA/FA MEETING DATE: April 17, 2012 BUSINESS SESSION: ITEM TITLE: Approval of a Request for Proposal to Provide Street Sweeping Services CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve and authorize staff to distribute a request for proposals (RFP) for street sweeping services (Attachment 1). FISCAL IMPLICATIONS: Adequate funds for street sweeping services identified in the RFP are anticipated to be contained in the Fiscal Year 2012/2013 budget, account 101-7003-431-44-10. CHARTER CITY IMPLICATIONS: Under the charter city status, the City is not currently required to pay prevailing wage rates. However, the charter city exception to prevailing is currently under review by the California Supreme Court and may be eliminated. Nonetheless, in a 2005 opinion from the DIR, street sweeping was determined to not be the type of maintenance that is subject to prevailing wages in any event. Therefore, the RFP will not require the payment of prevailing wages. 11, BACKGROUND AND OVERVIEW: Through City maintenance staff, Coachella Valley Association of Governments (CVAG), and contracted street sweeping, the City currently street sweeps approximately 250 curb miles within the City. CVAG, as part of the regional street sweeping program, sweeps approximately 46 curb miles within the City of La Quinta. City maintenance staff sweeps 125 curb miles south of Highway 111; and, since 267 2004, the City has contracted for sweeping the remaining 79 curb miles north of Highway 1 1 1 with a private street sweeping company. CVAG has cut back sweeping of the arterials to every two weeks while the City's residential sweeping is done weekly in coordination with Waste Management's trash schedule. Staff proposes to continue contracting the 79 curb miles of mechanical street sweeping services as not doing so would. require additional maintenance staff and possibly a third street sweeper. The request for proposals (RFP) is drafted to allow for a minimum street sweeping schedule of 43 weeks per year to allow flexibility of schedule adjustments consistent with potential budget limitations. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve and authorize staff to distribute a request for proposal for street sweeping services; or 2. Do not approve and do not authorize staff to distribute a request for proposal for street sweeping services; or 3. Provide staff with alternative direction. Respectfully submitted, T' othy R. o as o , P.E. Public Works ire or/City Engineer Approved for submission by: Mark Weiss, Interim City Manager Attachment: 1. Request for Proposal (RFP) ATTACHMENT CITY OF LA QUINTA REQUEST FOR PROPOSAL TO PROVIDE MECHANICAL STREET SWEEPING SERVICES The City of La Quinta requests proposals from qualified companies to provide street sweeping services. 1. Services Requested Furnish all necessary material, equipment, labor, and incidentals as required to perform street sweeping for the above stated project. Thework involved shall include mechanical and/or manual sweeping of all curbed flow -lines, including all cross gutters, streets and paved center median islands. The areas to be swept consist of all designated streets located within the northern portion of the City as illustrated on Exhibit A. Proposals will include two cost estimates: 1) sweeping each of the streets identified weekly (or 52 weeks/year); and 2) sweeping each of the streets identified 43 weeks/year, eliminating "make-up" street sweeping days for holidays and only sweeping residential streets a maximum of 4 times per month (there would not be a 5`" street sweeping service in months with 5 weeks). 2. Performance Standards Street sweeping shall be performed in accordance with accepted standards for routine and emergency Municipal Street cleaning. Additional performance standards include: 1. When necessary for proper street cleaning, more than one pass will be made on the street without additional charge; 2. Additional sweeps requested by the City of La Quinta for unsatisfactory performance shall be responded to immediately; 3. The City reserves the right to add additional streets and/or other right- of-way to the street schedule. The contractor shall provide any additional sweeping services at the agreed upon per curb mile cost; 4. Contractors shall maintain the sweeping schedule as approved by the City of La Quinta and shall maintain standby equipment to be used in the event of equipment breakdown or an emergency. 5. Sweeping in residential areas shall not commence prior to 7 a.m. 6. Sweepers shall not be operated faster than 10 mph when sweeping 269 paper, leaves or light trash, 5 mph when sweeping normal accumulation of dirt, sand and gravel, and 3 mph when sweeping heavy accumulation of dirt, sand and gravel. 7. Contractor shall make arrangements with the Coachella Valley Water District (CVWD) to obtain and pay for water necessary for street sweeper operations. The City of La Quinta shall review and approve water access locations. 8. Contractor shall be responsible for disposal of all refuse collected by hauling the same to a legally established disposal area. If refuse is stored at a transfer site, the site shall be cleared weekly. Obtaining sites shall be the sole responsibility of the contractor. Transfer sites shall be approved by the City of La Quinta. 9. The City of La Quinta shall be the sole authority for canceling scheduled street sweeping due to inclement weather. When inclement weather prevents adherence to the regular sweeping schedule for two or less days in a given week, the sweeping areas so affected by the inclement weather shall be swept within seven days of the scheduled sweeping without interruptions of regular sweeping schedule. Contractor shall perform all make up work due to inclement weather without additional charge. 10. In the case of prolonged inclement weather, the City, at its discretion, will consider the Contractor's request to eliminate sweep days not completed. If sweep days are eliminated, the Contractor shall credit the City for curb miles not performed. 11. Contractors shall not sweep on Saturday, Sunday or City recognized holidays. 12. Consultants will submit a list of the type of equipment to be utilized, including the year, make and model of each sweeper proposed for providing these services to the City for approval. At a minimum the Contractor shall provide two (2) primary and one (1) back up sweeper. Contractor shall complete all services within Three Hundred Sixty Five (365) days, from July 1, 2012 to June 30, 2013. Yearly extensions, not to exceed four (4) one-year extensions, renewable at the beginning of each fiscal year through Fiscal year 2016/2017 may be allowed, at the City of La Quinta's discretion. 13. Contractor shall develop a weekly sweeping schedule for approval by the City of La Quinta. At a minimum, each street shall be swept as soon as 270 possible following the weekly trash collection. 14. Contractor shall spray street with water during street sweeping operations to the extent required to minimize blown dust/dirt in compliance with AQMD-PM10 requirements. 3. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes, clearly marked with the Contractor's name, address and phone number. Only one proposal per Contractor will be considered. Proposal packages are to be submitted to the City on/or before May 17, 2012. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Timothy R. Jonasson, Public Works Director/City Engineer City of La Quinta Public Works/Engineering Department 78-495 Calle Tampico P O Box 1504 La Quinta, CA 92247 4. Selection Process Work Programs will be reviewed by a Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Committee may choose to interview two or more closely -ranked firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. Contractors are encouraged to keep their proposals brief and relevant to the specific work required. The City will open contract negotiations with the top ranked firm. The successful consultant will be expected to enter into the attached Maintenance Services Agreement. Proposals shall include the following items: A. Work Proposal (envelope 1) - submit 4 copies 1. Cover Letter (1) The name, address and phone number of the contractor's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the contractor's proposal, the information provided in the RFP or the proposed contract. 271 (3) Identification of sub -contractors and their responsibilities. 2. Statement of Qualifications 0 A listing of proposed project personnel, including personal experiences and individual resumes for prime contractors and sub- contractors. (2) Contractor's and sub -contractor experience with similar work, including names and current phone numbers of reference for existing and past clients. 3. Project Understanding and Approach A description of your project understanding and how you will approach the project. 4. Proposed Schedule A comprehensive street sweeping schedule identifying the day and time each of the streets identified within Exhibit A will be swept. B. Cost Proposal (envelope 2) The consultant is to submit the following two detailed cost proposals for all services and materials anticipated in completing the project: Cost Proposal #1 - sweeping each of the streets identified weekly '(or 52 weeks/year); and Cost Proposal #2 - sweeping each of the streets identified 43 weeks/year, eliminating "make-up" street sweeping days for holidays and only sweeping residential streets a maximum of 4 times per month (there would not be a 51" street sweeping service in months with 5 weeks). 212 CITY OF LA QUINTA REQUEST FOR PROPOSAL TO PROVIDE MECHANICAL STREET SWEEPING SERVICES COST PROPOSAL SHEET The following is a summary of costs to provide the services outlined in the Request for Proposals for Mechanical Street Sweeping Services and will be used as the basis for negotiating a Maintenance Services Agreement: Item Description Unit Est. 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RECITALS WHEREAS, City desires to utilize the services of Contractor as an independent contractor to provide the City with Mechanical Street Sweeping. B. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees. C. City desires to retain Contractor, and Contractor desires to serve City to perform these services subject to the terms contained herein and all applicable local; state and federal laws and regulations. NOW, THEREFORE, in consideration of the performance by the parties of the mutual promises, covenants, and conditions contained herein, the parties agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1. Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide those services related to Mechanical Street Sweeping as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2. Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3. Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 282 Lul Revised Q-7-12 - � 1.4. Familiarity with Work. By executing this Agreement, Contractor warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be . performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5. Standard of Care. Contractor acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contractor's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Contractor represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Contractor, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Contractor shall not relieve Contractor from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contractor. 1.6. Additional Services. In accordance with the terms and conditions of this Agreement, Contractor shall perform services in addition to those specified in the Scope of Services only when directed to do so by the Contract Officer, provided that Contractor shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7. Special Requirements. Additional terms and conditions of this Agreement, if any, are set forth in Exhibit "D" (the "Special Requirements") which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. Lul Revised-2-7-12 -2- . 11 2.8 v 2.0 COMPENSATION 2.1. Contract Sum. For the services rendered pursuant to this Agreement, Contractor shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed dollars and cents ($ ._) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Contractor's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation.. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2. Method of Payment. Any month in which Contractor wishes to receive payment, Contractor shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contractor specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Contractor for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1. Time of Essence. Time is of the essence in the performance of this Agreement. 3.2. Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3. Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contractor, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any Last Revised-2-7-12 -3 - 284 governmental agency other than City, and unusually severe weather, if Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4. Term. This Agreement shall commence on July 1, 2012 and terminate on June 30, 2013 (initial term). This agreement may be extended for FOUR (4) additional one-year terms upon mutual agreement by both parties (extended term). Unless earlier terminated in accordance with Sections 8.7 or 8.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1. Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a II It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Contractor and no other personnel may be assigned to perform the service required hereunder without the. express written approval of City. 4.2. Contract Officer. The Contract Officer shall be Mr. Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated in writing by the City Manager of City. It shall be Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. Last Revised-2-7-12 -4- t 285 4.3. Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contractor shall not subcontract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Any attempted or purported assignment or sub- contracting by Contractor without the City's express written approval shall be null, void and of no effect. 4.4. Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers' compensation laws regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 4.4. 4.5. City Cooperation. City shall provide Contractor with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Contractor only from or through action by City. 5.0 INSURANCE. 5.1. Insurance. Prior to the beginning any Work under this Agreement and throughout the duration of the term of this Agreement, Contractor shall procure and maintain, at its sole cost, and submit concurrently with its execution of this Agreement, insurance as described herein. All insurance coverage required by this Agreement shall be placed with insurers authorized to do business in the State of California with an A,M, Best and Company rating level of A- or better, Class VI or better, unless otherwise approved by the City's Risk Manager in writing. Last Revised-2-7-12 -5- 286 5.1.1. Minimum Coverage. Insurance shall include the following (or broader) coverage: a. Insurance Services Office Commercial General Liability coverage "occurrence" form CG 00 01 or its equivalent with an edition date prior to 2004 and with minimum limits of $1,000,000 per occurrence and $2,000,000 in the aggregate. b. Insurance Services Office form number CA 0001 or equivalent covering Automobile Liability, including hired and non - owned automobile liability with a minimum limit of $1,000,000 per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non -owned and hired auto endorsement to Contractor's commercial general liability policy. C. Contractor shall carry Workers' Compensation Insurance complying with California's worker's compensation laws, including statutory limits for workers' compensation and an Employer's Liability limit no less than $1,000,000 per accident or disease. 5.1.2. Required Endorsements. Liability insurance policies required to be provided by Contractor hereunder shall contain or be endorsed to contain the following provisions: a. City, its employees, officials, agents and member agencies shall be covered as additional insureds. Coverage shall apply to any and all liability arising out of the Work or related to the Contract. Additional insured status under the general liability requirement shall be provided on Insurance Services Office Form CG 20 10 with an edition date prior to 2004, or its equivalent. Additional insured status for completed operations shall be provided either in the additional insured form or through another endorsement such as CG 20 37 with an edition date prior to 2004. b. General and automobile liability insurance shall apply separately to, each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. Coverage will not be limited to City's vicarious liability. C. Liability coverage shall be primary and non-contributing with any insurance maintained by the City. d. Each policy required hereunder, and the associated evidence of coverage (including the workers' compensation and employer's liability policies), shall provide that coverage shall not be Last Revised-2.7-12 -6- it - 287 suspended, voided, canceled or reduced in coverage or in limits except after prior written notice has been given to City. Such provision shall not include any limitation of liability of the insurer for failure to provide such notice. e. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of recovery prior to a loss. Contractor waives its right of recovery against City. 5.1.3. Verification of Coverage. Contractor shall deposit with City within fifteen (15) days of Notice to Proceed of the Contract certificates of insurance evidencing the coverage required hereunder and all required endorsements. 5.1.4. No Waiver or Obligation. There shall be no recourse against City for payment of premiums or other amounts with respect to the insurance required to be provided by Contractor hereunder. Any failure, actual or alleged, on the part of City to monitor compliance with these requirements will not be deemed as a waiver of any rights on the part of City. City has no additional obligations by virtue of requiring the insurance set forth herein. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. 5.1.5. Prompt Notice. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City 5.1.6. Subcontractors. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor approved by City. All coverages for subcontractors, if any, shall be subject to all of the requirements stated herein unless otherwise approved in advance in writing by City's Risk Manager. 6.0 INDEMNIFICATION. 6.1. Indemnification. 6.1.1. Indemnification. To the fullest extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City and any and all Lut Revised-2-7-12 -7- 11 2 7 U of its officials, employees and agents ("Indemnified Parties") from and against any and all liability, claims, suits, actions arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, actual attorney fees incurred by City, court costs, interest, defense costs including fees of expert Contractors or expert witnesses incurred in connection therewith and any other costs or expenses of any kind whatsoever incurred in relation to, as a consequence of or arising out of or in any way attributable in whole or in part to the performance of this agreement. All obligations under this provision are to be paid by Contractor as the City incurs them. With respect to the design of public improvements, the Contractor shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contractor. 6.1.2. Exception to Contractor's Obligation to Indemnify. Without affecting the rights of City under any provision of this agreement or this section, Contractor shall not be required to indemnify and hold harmless City as set forth above for liability attributable to the sole fault of City, provided such sole fault is determined by agreement between the parties or by the findings of a court of competent jurisdiction. This exception will apply only in instances where City is shown to have been solely at fault and not in instances where Contractor is solely or partially at fault or in instances where City's fault accounts for only a percentage of the liability involved. In those instances, the obligation of Contractor will be all- inclusive and City will be indemnified for all liability incurred, even though a percentage of the liability is attributable to conduct of the City. 6.1.3. Contractor Acknowledgment. Contractor acknowledges that its obligation pursuant to this section extends to liability attributable to City, if that liability is less than the sole fault of City. 6.1.4. Indemnity Provisions for Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor, sub tier contractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section. 6.1.5. No Waiver; Survival. Failure of City to monitor compliance with the requirements of this Section 6.1 imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. Contractor's obligation to indemnify and defend City as a set forth herein is binding on the successors, assigns, or heirs of Contractor and shall survive the termination of this Agreement or this section. ..to 2H Lasl Reviud-2-7-12 -8- 6.2. Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contractor to stop work under this Agreement and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractors' performance of work under this Agreement. 7.0 RECORDS AND REPORTS. 7.1. Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning Contractor's performance of the services required by this Agreement as the Contract Officer shall require. 7.2. Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.3. Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of Lw(Rmwd-2442 -9- '4 290 ownership of the documents and materials hereunder. Contractor shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Contractor for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Contractor from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 7.4. Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Contractor shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.5. Confidentiality. Contractor covenants that all data, documents, discussion, or other information, if any, developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor to any person or entity, without prior written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 8.0 ENFORCEMENT OF AGREEMENT. 8.1. California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2. Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall 'continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period Lmt Revised-2-7-12 '10' 14 291 as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.8. 8.3. Retention of Funds. City may withhold from any monies payable to Contractor sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contractor in the performance of the services required by this Agreement. 8.4. Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contractor requiring City's consent or approval shall not be deemed to waive or .render unnecessary City's consent to or approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5. Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6. Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7. Termination Prior to Expiration of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Lw Revised-2-7-12 -1 1- .. 16 292 Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8. Termination for Default of Contractor. If termination is due to the failure of Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over work and prosecute the same to completion by contract or otherwise, and Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contractor for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9. Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1. Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Contractor, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2. Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Contractor warrants that it has not paid or given. and will not pay or give any third party any money or general consideration for obtaining this Agreement. 9.3. Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 1% 293 Last Revised-2-7-12 - -12- 10.0 MISCELLANEOUS PROVISIONS 10.1. Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: To Contractor: CITY OF LA QUINTA Attention: Tim Jonasson Attention: 78-495 Calle Tampico P.O. Box 1504 Phone: La Quinta, CA 92247-1504 10.2. Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 10.3. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail except as otherwise provided in Section 1.7. 10.4. Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.5. Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.6. Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Lae Revised-2.7-I2 -13- it 294 CITY OF LA QUINTA, CONTRACTOR: a California municipal corporation 0 MARK WEISS, Interim City Manager Name: Dated: ATTEST: SUSAN MAYSELS, Interim City Clerk, La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Title: Lazy Revised-2-7-12 -14- . Is 295 Exhibit A Scope of Services 1. Services to be Provided: Clean Street shall furnish all necessary materials, equipment, labor, and incidentals as required to perform street sweeping for the City of La Quinta. The work involved shall include mechanical and/or manual sweeping of all curbed flow - lines, including all cross gutters, streets and paved center median islands. The areas to be swept consist of all designated streets located within the northern portion of the City as illustrated within Attachment 1, which is made a part of this agreement. Each of the streets identified shall be swept a minimum of once per week. 2. Performance Standards Street sweeping shall be performed in accordance with accepted standards for routine and emergency municipal street cleaning. Additional performance standards include: A. When necessary for proper street cleaning, more than one pass will be made on the street without additional charge; B. Additional sweeps requested by the City of La Quinta for unsatisfactory performance shall be responded to immediately; C. The City reserves the right to add additional streets and/or other right- of-way to the street schedule. The contractor shall provide any additional sweeping services at the agreed upon per curb mile cost; 2479/015610-0002 16 296 999772.01 a0728/11 -i- D. Contractor shall maintain the sweeping schedule as approved by the City of La Quinta and shall maintain standby equipment to be used in the event of equipment breakdown or an emergency; E. Sweeping in residential areas shall not commence prior to 7 a.m. F. Sweepers shall not be operated faster than 10 mph when sweeping paper, leaves or light trash, 5 mph when sweeping normal accumulation of dirt, sand and gravel, and 3 mph when sweeping heavy accumulation of dirt, sand and gravel. G. Contractor shall make arrangements with the Coachella Valley Water District (CVWD) to obtain and pay for water necessary for street sweeper operations. The City of La Quinta shall review and approve water access locations. H. The City of La Quinta shall be the sole authority for canceling scheduled street sweeping due to inclement weather. When inclement weather prevents adherence to the regular sweeping schedule for two or less days in a given week, the sweeping areas so affected by the inclement weather shall be swept within seven days of the scheduled sweeping without interruption of regular sweeping schedule. Contractor shall perform all make up work due to inclement weather without additional charge. I. In the case of prolonged inclement weather, the City, at its discretion, will consider the Contractor's request to eliminate sweep days not completed. If sweep days are eliminated, the Contractor shall credit the City for curb miles not performed. J. holidays. Contractor shall not sweep on Saturday, Sunday or City recognized 2479/015610-0002 999772.01 a07128/11 -2- n K. Consultant will submit a list of the type of equipment to be utilized, including the year, make and model of each sweeper proposed for providing these services to the City for approval. At a minimum, the Contractor shall provide two (2) primary and one (1) back up sweeper. The two primary sweepers shall be regenerative air vacuum sweepers that comply with South Coast Air Quality Management District (SCAQMD) Rule 1186.1 Less Polluting Sweepers. Contractor shall use vehicles with dedicated alternative fuel sources (i.e. compressed natural gas (CNG), liquefied natural gas (LNG), liquefied petroleum gas (LPG), Hydrogen or hydrogen natural gas blends, electric or gasoline hybrid electric) to fulfill its Agreement with the City of La Quinta. L. Contractor shall develop a weekly sweeping schedule for approval by the City of La Quinta. At a minimum, each street shall be swept as soon as possible following the weekly trash collection. M. Contractor shall spray street with water during street sweeping operations to the extent required to minimize blown dust/dirt in compliance with AQMD - PM10 requirements. 2479/015610-0002 ` 298 999772 01 a07/28/11 -3_ Exhibit B Schedule of Compensation Payment shall be provided to the Contractor for services rendered based upon each curb mile swept. Compensation shall be provided atS _per curb mile. Total compensation for all work under this contract shall not exceed Dollars and No Cents ($00.00) except as specified in Section 1.6 - Additional Services of the Agreement. The following is a summary of costs to provide the services outlined within Exhibit A of this Agreement for Mechanical Street Sweeping Services. Item Description Unit Est. Qty Unit Cost Extended Cost Street Sweeping Linear Mile 79.0 S $ per week TOTAL $ per week 99977201 a A28/11 -l- 299 Exhibit C Schedule of Performance Contractor shall complete all services within Three Hundred Sixty -Five (365) days, from July 1, 2012 to June 30, 2013. 2479/015610-0002 O O 999772.01 a07/28/11 ' 1' Exhibit D Special Requirements 2479/015610-0002 99977201 a0728/11 -i- '� 3 �101