2012 05 01 CC6x# 4 #adja
City Council agendas and staff reports
are available on the City's web page:
www.la-quinta.org
CITY COUNCIL
AGENDA
CITY COUNCIL CHAMBER
78-495 Calls Tampico I La Quinta, California
Regular Meeting
TUESDAY, MAY 1, 2012
3:00 P.M. Closed Session 1 4:00 P.M. Open Session
Beginning Resolution No. 2012-012
Ordinance No. 496
CALL TO ORDER
Roll Call:
Council Members: Evans, Franklin, Henderson, Osborne and Mayor Adolph
PUBLIC COMMENT
At this time, members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes.
CLOSED SESSION
NOTE: Time permitting the City Council may conduct Closed Session discussions during
the dinner recess. Persons identified as negotiating parties are not invited into the Closed
Session meeting when acquisition of real property is considered.
1. CONFERENCE WITH LABOR NEGOTIATORS, SKI HARRISON AND TERRY
DEERINGER, REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY
EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION
54957.6 MEET AND CONFER PROCESS
2. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, MARK
WEISS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8
CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION
AND/OR DISPOSITION OF A PORTION OF 13.79 ACRES LOCATED AT THE
001
CITY COUNCIL AGENDA 1 MAY 1, 2012
SOUTHWEST CORNER OF AVENUE 52 AND JEFFERSON STREET,
IDENTIFIED AS LOT 19 OF PARCEL MAP 33367. PROPERTY
OWNER/NEGOTIATOR: POLO BROWN COMPANY, LLC; DANIEL BROWN
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
At this time members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes.
CONFIRMATION OF AGENDA
1100,1Iq
WRITTEN COMMUNICATIONS — NONE
APPROVAL OF MINUTES
1. APPROVAL OF MINUTES OF APRIL 17, 2012
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
1. APPROVAL OF DEMAND REGISTER DATED MAY 1, 2012
2. APPROVAL TO EXCUSE COMMISSIONER BOB LEIDNER FROM THE MAY
14, 2012 COMMUNITY SERVICES COMMISSION MEETING
3. APPROVAL TO EXCUSE COMMISSIONER MARK WEBER'S ABSENCE FROM
THE MAY 8, 2012 PLANNING COMMISSION MEETING
4. APPROVAL OF A REQUEST FOR PROPOSAL TO PROVIDE JANITORIAL
SERVICES FOR CITY -OWNED BUILDINGS
5. APPROVAL TO SUBMIT A PROJECT APPLICATION FOR EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT FUNDS FOR FISCAL YEAR
2012/2013 TO THE U.S. DEPARTMENT OF JUSTICE WITH THE CITY OF
RIVERSIDE ACTING AS LEAD FISCAL AGENT, AND AUTHORIZE THE CITY
MANAGER TO SIGN AN INTER -LOCAL AGREEMENT
CITY COUNCIL AGENDA . 2
.,.a. 002
MAY 1, 2012''a'" {x
BUSINESS SESSION
1. CONSIDERATION OF THE APPROPRIATION FOR MARTHA'S VILLAGE AND
KITCHEN FOR CONSTRUCTION OF A FOOD STORAGE FACILITY OR FOR
OPERATIONS FUNDING OF THE COACHELLA VALLEY RESCUE MISSION
STUDY SESSION
1. DISCUSSION OF RECOMMENDED PROGRAM OPTIONS FOR FISCAL YEAR
2012/2013 BUDGET
REPORTS AND INFORMATIONAL ITEMS
1. ANIMAL CAMPUS COMMISSION (FRANKLINI
2. CITY COUNCIL AD HOC COMMITTEE REPORTS
3. CVAG COMMITTEE REPORTS
4. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE
COMMITTEE - FRANKLIN
5. C.V. CONSERVATION COMMISSION (EVANS)
6. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT Cox)
7. C.V. MOUNTAINS CONSERVANCY (FRANKLIN)
8. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH)
9. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (OSBORNE)
10. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN)
11. LEAGUE OF CALIFORNIA CITIES (HENDERSON)
12. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS
AUTHORITY (EVANS)
13. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (ROBERT TEAL)
14. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN)
15. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON).
16. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH)
17. INVESTMENT ADVISORY BOARD MINUTES DATED MARCH 14, 2012
DEPARTMENT REPORTS
1. CITY MANAGER
A. RESPONSE(S) TO PUBLIC COMMENTS
MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE
RECESS TO CITY AS SUCCESSOR AGENCY TO THE
DISSOLVED LA OUINTA REDEVELOPMENT AGENCY
,.., 003
CITY COUNCIL AGENDA 3 MAY 1, 2012
RECONVENE AT 7:00 P.M.
PUBLIC COMMENT
At this time members of the public may address the City Council on any matter not'listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes.
PRESENTATIONS — NONE
PUBLIC HEARINGS
For all Public Hearings on the agenda, a completed "request to speak" form must be filed
with the City Clerk prior to consideration of that item.
A person may submit written comments to City Council before a public hearing or appear
in support or opposition to the approval of a project. If you challenge a project in court,
you may be limited to raising only those issues you or someone else raised at the public
hearing or in written correspondence delivered to the City Clerk at, or prior to the public
hearing.
1. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION TO
APPROVE A ONE-YEAR TIME EXTENSION FOR SITE DEVELOPMENT PERMIT
2006-852, FOR A 264-UNIT CONDOMINIUM PROJECT, COMPRISED OF
UNITS OF UP TO 29.5 FEET IN HEIGHT, AND OTHER AMENITIES,
BOUNDED BY PGA BOULEVARD TO THE SOUTH, THE ARNOLD PALMER
PRIVATE CLUBHOUSE AND PGA WEST TENNIS CLUB TO THE WEST, THE
PGA STADIUM COURSE TO THE NORTH, AND THE PGA TOURNAMENT
CLUBHOUSE TO THE EAST. APPLICANT: EDEN ROCK RPW, LLC
2. PUBLIC HEARING TO CONSIDER A RESOLUTION ADOPTING THE FISCAL
YEAR 2012/2013 THROUGH 2O16/2017 CAPITAL IMPROVEMENT
PROGRAM
ADJOURNMENT
The next regular meeting of the City Council will be held on May 15, 2012
commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the
City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
004
CITY COUNCIL AGENDA 4 MAY 1, 2012
DECLARATION OF POSTING
I, Susan Maysels, Interim City Clerk of the City of La Quinta, do hereby declare
that the foregoing agenda for the La Quinta City Council meeting was posted on
the outside entry to the Council Chamber at 78-495 Calle Tampico and on the
bulletin boards at 517321 Avenida Bermudas and 78-630 Highway 111, on April
27, 2012.
DATED: April 26, 2012
SUSAN MAYSELS, Interim City Clerk
City of La Quinta, California
Public Notices
• The La Quinta City Council Chamber is handicapped accessible. If special
equipment is needed for the hearing impaired, please call the City Clerk's Office at
777-7103, twenty-four (24) hours in advance of the meeting and accommodations
will be made.
• If special electronic equipment is needed to make presentations to the City Council,
arrangement should be made in advance by contacting the City Clerk's Office at
777-7103. A one (1) week notice is required.
• If background material is to be presented to the City Council during a City Council
meeting, please be advised that eight (8) copies of all documents, exhibits, etc.,
must be supplied to the City Clerk for distribution. It is requested that this take
place prior to the beginning of the meeting.
• Any writings or documents provided to a majority of the City Council regarding any
item on this agenda will be made available for public inspection at the City Clerk
counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253,
during normal business hours.
�. 005
CITY COUNCIL AGENDA 5 MAY 1, 2012
0)
w' �•�
N OF T1�
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: Susan Maysels, interim City Clerk
VIA: Mark Weiss, Interim City Manager
DATE: April 26, 2012
SUBJECT: Conflict of Interest
The following conflict(s) of interest due to the proximity of residence has
been identified by staff for an item(s) on the May 1, 2012 City Council
agenda.
Mayor Adolph & Council Member Franklin - Agenda Item: Public Hearing 1
PUBLIC HEARING TO CONSIDER ADOPT/ON OF A RESOLUTION TO APPROVE A ONE-YEAR
EXTENSION FOR SITE DEVELOPMENT PERMIT 2006-852, FOR A 264-UNIT
CONDOMINIUM PROJECT, COMPRISED OF UNITS OF UP TO 29.5 FEET IN HEIGHT, AND
OTHER AMENITIES, BOUNDED BY PGA BOULEVARD TO. THE SOUTH, THE ARNOLD
PALMER PRIVATE CLUBHOUSE AND PGA WEST TENNIS CLUB TO THE WEST, THE PGA
STADIUM COURSE TO THE NORTH, AND THE PGA TOURNAMENT CLUBHOUSE TO THE
EAST. APPLICANT., EDEN ROCK RPW, LLC ,
cc: Interim City Manager
City Attorney
Department Directors
006
RESOLUTION TO CITY COUNCILS
RE: CPV SENTINEL POWER PLANT
Whereas, CPV Sentinel LLC corporation has misrepresented the negative
environmental impact that its local power plant will have on the Coachella
Valley for the next 30 years, and
Whereas, the mitigation fees for stated impact are insufficient and were not
negotiated openly with the people who will be most deeply affected, and
Whereas, the City Councils of the Coachella Valley do have the authority to
create tax districts and assess mitigation fees, and the responsibility to protect
the health and welfare of their constituents, therefore let these measures be
adopted:
1. Prior negotiated mitigation fees from the AB 1318 Mitigations Fees
Fund shall be used as mandated "only for emission reduction
purposes."(SCAQMD Agenda # 27. June 3, 2011).
® 2. A citizens' oversight board shall be established with one elected
member from each city in the Coachella Valley to monitor pollutant
emissions and plant operation independently of the South Coast Air
Quality Management District, with these provisions:
a. Will produce a comprehensive environmental audit yearly.
b. Will coordinate and share findings with CVAG.
c. Will work with City Councils and staff to establish
a continuing taxing agency for CPV Sentinel LLC, with
mitigation fees based on pollutant quantities produced by
the facility.
d. Will be funded solely by mitigation fees.
e. Will seek to establish a separate air quality management
district for the Coachella Valley.
3. Mitigation fees on the CPV Sentinel plant shall be used to fund
the following programs:
a. Medical programs for those suffering from pulmonary
Is disease associated with or aggravated by air -borne pollutants.
007
. I .
® b. Monitoring and compliance with EPA and Coachella Valley
Air Quality Management District.
c. Legal requirement that CPV Sentinel LLC install industry
standard best practice pollution -control devices as they
become available.
d. Zero -interest loans to install solar and other energy -saving
technology in Coachella Valley homes and businesses.
LC`
" 008
Tur 4 4V a"
CIT SA/HA/FA MEETING DATE: May 1, 2012
ITEM TITLE: Approval of Demand Register Dated
May 1, 2012
RECOMMENDATION:
Approve Demand Register Dated May 1, 2012
BACKGROUND AND OVERVIEW:
Prepaid, Warrants:
95600 - 956271
95628 - 95654 }
Voids)
Wire Transfers}
P/R 36610 — 36615 }
P/R Tax Transfers }
Payable Warrants:
95655 - 95745 }
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION: _
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
$165,744.45
$195,957.09
$2334.45-
$204,239.60
$195,312.69
$54,933.11
$1,104,447.15
$1,918,299.64
Demand of Cash City $1,837,523.69
Demand of Cash -Successor Agency of RDA $80,775.95
Demand of Cash — HA $0.00
Respectfully submitted,
johnL�
M. Falconer, Finance Director
.a. 009
Approved for submission by:
Irk-
Mark Weiss, Interim City Manager
". 010
CITY OF LA QUINTA
BANK TRANSACTIONS 4/11/12 - 4/24/12
04/13/12 WIRE TRANSFER - ICMA
04/13/12 WIRE TRANSFER - LQCEA
04/16/12 WIRE TRANSFER - PERS
04/17/12 WIRE TRANSFER - TASC
04/18/12 WIRE TRANSFER - LANDMARK
TOTAL WIRE TRANSFER OUT
$10,069.67
$140.00
$53,124.41
$1,332.60
$139,572.92
$204,239.60
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" 029
COUNCI SA/HA/FA MEETING DATE: May 1, 2012
ITEM TITLE: Approval to
Leidner from the May 14,
Commission Meeting
RECOMMENDATION:
Excuse Commissioner Bob
2012 Community Services
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve a request for Commissioner Bob Leidner to be excused from attending the
May 14, 2012, Community Services Commission meeting.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The La Quinta Municipal Code, Section 2.06.020(B) includes the statement: "A board
or commission member may request advance permission from the City Council to be
absent at one or more regular meetings due to extenuating circumstances. If such
permission or excuse is granted by the City Council, the absence shall not be counted
toward the above -stated limitations on absences."
Staff has discussed this section with all Commissions and, in response, Community
Services Commission Commissioner Leidner has requested of the City Council to be
excused from the May 14, 2012 Community Services Commission meeting. The
request is being made prior to the meeting, as noted in Attachment 1.
". C30
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve Commissioner Leidner's request to be excused from the May 14,
2012, Community Services Commission meeting; or
2. Deny Commissioners Leidner's request; or
3. Provide staff with alternative direction.
Respectfully submitted,
Edie Hylton
Community Services Director
Approved for submission by:
Mark Weiss, Interim City Manager
Attachment: 1. Request from Commissioner Leidner
"._ 1 031
ATTACHMENT 1
Angela Guereque
From: Edie Hylton
Sent: Wednesday, April 18, 2012 9:57 AM
To: Bob Leidner
Cc: Angela Guereque
Subject: RE: request for excused absence to the May Commission Meeting
Thank you Bob We will get it on the Council agenda for 5.1. This email is sufficient. Take care
From: Bob Leidner
Sent: Wednesday, April 18, 2012 9:47 AM
To: Edie Hylton
Subject: request for excused absence to the May Commission Meeting
Good morning Edie,
I am currently scheduled to have a two day chemotherapy infusion in Orange County on May 14th and 151h. With a
Community Services Commission meeting scheduled for May 14th, this is the first time in eight years that I have had to
request an excused absence, so I am a bit unsure of the process for this request. Please let me know if this e-mail to you
is sufficient or if I need to forward this request to the Mayor and Council or other parties in order to have it officially on
the record.
Thanks
Bob Leidner
Bob Leidner
President/CEO
bob@bpn-inc.com
bob@plussoles.net
www.plussoles.net
Plus Sales
78-075 Main Street Suite 201
Want to always havemy latest info?
La Quinta, CA 92253
tel: 866 910-2378
fax: 760 564-8667
mobile: 818 231-3964
".a. 032
1
TA MEETING DATE: Mav 1, 2012 AGENDA CATEGORY:
ITEM TITLE: Approval to Excuse
Weber's Absence from the May
Commission Meeting
RECOMMENDATION:
Commissioner Mark BUSINESS SESSION:
8, 2012, Planning 3
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve a request from Commissioner Mark Weber to be excused from attending the
May 8, 2012, Planning Commission meeting.
FISCAL IMPLICATIONS:
k1rem
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The La Quinta Municipal Code, Section 2.06.020(B) includes the statement: "if a
member absents him or herself from ...scheduled meetings ... (a) board or commission
member may request advance permission from the City Council to be absent at one or
more regular meetings due to extenuating circumstances, and/or may request the City
Council to excuse an absence after -the -fact where such extenuating circumstances
prevented the member from seeking advance permission to be absent. If such
permission or excuse is granted by the City Council, the absence shall not be counted
toward the ... limitations on absences."
Staff has discussed this section with all Commissions and in response, Planning
Commissioner Weber notified staff, prior to the meeting, that he would be unable to
attend the May 8, 2012, Planning Commission meeting. He has requested the City
',.a . 033
Council excuse him, from that meeting
Attachment 1.
FINDINGS AND ALTERNATIVES:
The request is being made as noted in
The alternatives available to the City Council include:
1. Approve a request from Commissioner Mark Weber to be excused from
attending the May 8, 2012, Planning Commission meeting; or
2. Deny Commissioner Weber's request; or
3. Provide staff with alternative direction.
Approved for submission by:
Mark Weiss, Interim City Manager
Attachment: 1. Request from Commissioner Weber
•..a C34
ATTACHMENT 1
From: Carolyn Walker
Sent: Monday, April 23, 2012 8:50 AM
To: Carolyn Walker
Subject: FW: PC Hearing Notice for SDP 06-863, Amd # 1- Alta Verde
Attachments: AVG Certification.txt
From: Mark Weber'
Sent: Friday, April 20, 2012 12:37 PM
To: Monika Radeva
Cc: Carolyn Walker; Les Johnson
Subject: RE: PC Hearing Notice for SDP 06-863, Amd # 1 - Alta Verde
I'd like to officially request the City Council consider an excused absence for me for the May W' Planning Commission. I
will be out of town and unable to attend, but will be sure to keep abreast of the issues and maintain my active
involvement on the Commission.
Thank you for the consideration.
Regards,
Mark Weber
,.a.. 035
CITY SA / HA / FA MEETING DATE: May 1, 2012 AGENDA CATEGORY:
ITEM TITLE: Approval of a Request for Proposal to BUSINESS SESSION:
Provide Janitorial Services for City -Owned Buildings /y
CONSENT CALENDAR: %_�I
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
Approve a Request for Proposal (RFP) to solicit Proposals for janitorial services for.
City -owned buildings (Attachment 1).
FISCAL IMPLICATIONS:
Funds have been proposed in the 2012/2013 Fiscal Year budget to provide for the
cost of janitorial services.
CHARTER CITY IMPLICATIONS:
i•G7M
BACKGROUND AND OVERVIEW:
Progreen Building Maintenance has provided Janitorial Services for the City for the past
four years. The current contract provides a one—year term and as many as three, one-
year extensions. The final extension expires on June 30, 2012. Previously, the City
has contracted janitorial services for: City Hall, Emergency Operations Center, Library,
Senior Center, Museum, Sheriff's Sub Stations, Public Works Offices, Park Snack Bars,
Fritz Burns Pool Offices, and Restrooms at various parks (Attachment 2).
All Contractors desiring to submit a proposal will be invited to a walk-through of the
buildings before submitting their proposals.
The Interim City Manager intends to appoint a Selection Committee consisting of: Greg
Butler, Building & Safety Director; Paul Fuson, Facilities Maintenance Coordinator; and
Robert Ambriz, Recreation Supervisor. If the City Council wishes to appoint a different
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Selection Committee, the Committee would be subject to the Brown Act unless the
Committee consists solely of two council members.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1 . Approve a Request for Proposal (RFP) to solicit Proposals for janitorial services
for City -owned buildings; or
2. Do not approve a Request for Proposal (RFP) to solicit Proposals for janitorial
services for City -owned buildings; or
3. Provide staff with alternative direction.
Respectfully submitted,
& Safety Director
Approved for submission by:
Mark Weiss, Interim City Manager
Attachment: 1 . City of La Quinta Janitorial Services Request For
Proposals (RFP)
2. Contract Services Agreement
".6 C.37
ATTACHMENT 1
REQUEST FOR PROPOSALS
CITY OF LA QUINTA JANITORIAL SERVICES
The City of La Quinta requests proposals from qualified companies to provide
Janitorial Services. The services would be provided to multiple City facilities
listed in Exhibit A of the attached Contract Services Agreement. Some
facilities require services twice a day, seven days a week including the
following National Holidays: New Year's Day, Dr. Martin Luther King Jr.
Day, President's Day, Memorial Day, Independence Day, Labor Day,
Veteran's Day, Thanksgiving Day, and Christmas Day.
Contactors will effectively, efficiently, and safely maintain a high level of
cleanliness for specified facilities in accordance with the best standards of
practice. Services include responsibility to furnish at his/her own expense all
transportation, tools, equipment, fuel, labor, materials, green and/or green
sealed certified supplies, supervision and services necessary for the
satisfactory performance of the work.
A pre -proposal meeting and walk through is scheduled for Wednesday,
May 09, 2012 at 9:00 a.m. at La Quinta Civic Center 78-495 Calle Tampico,
La Quinta, CA 92253. Please check in at the Building & Safety Department
so interested Contactors may assess the work and prepare sealed proposals.
The following attachment is a copy of the Contract Services Agreement
(including insurance information) required of the selected Contractor. Should
the selected Contractor have any objections to the proposed Contract
Services Agreement, the Contractor must object in writing on the
Compliance Form provided.
Work proposals and cost proposals are to be submitted in separate
envelopes, clearly marked with the Contractor's name, address and phone
number and labeled "Envelope 1 " for the work proposal and "Envelope 2" for
the cost proposal. Only one set of proposals per Contractor will be
considered. Proposal packages are to be submitted to the City on/or before
May 23, 2012 at 5:00 p.m. Proposals received after the stated deadline will
not be accepted. Proposal packages are to be delivered to:
Greg Butler, Building & Safety Director
City of La Quinta Building & Safety
78495 Calle Tampico
P O Box 1504
La Quinta, CA 92247
Proposal (Envelope 1) must include:
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(1) The name, address and phone number of the contractor's contact
person for the remainder of the selection process;
(2) Statement of Qualifications;
(3) Any qualifying statements or comments regarding the contractor's
proposal, the information provided in the RFP or the proposed contract; and
(4) Compliance Form.
Proposal (Envelope 2) must include:
(1) Cost Proposal, Attachment "A" (pages 1 through 3) from Contract
filled out completely.
The Committee will rank the Contractors for contract negotiations based
upon the materials submitted. The Committee may choose to interview two
or more closely rated candidates.
The City of La Quinta will open contract negotiations with the top -ranked
Service. The successful Contractor will be expected to enter into the City of
La Quinta's standard Contract Services Agreement.
The tentative schedule is as follows:
Request for Proposals Posted May 02, 2012
Walk through
May
09, 2012
Proposals due
May
23, 2012
Contract Negotiations
May
28, 2012
City Council Approval
June
19, 2012
Start Date for Services
July
01, 2012
Thank you for your interest,
Greg Butler, Building & Safety Director
760-777-7015
gbutler@la-quinta.org
'.." 1 039
CONTRACT SERVICES AGREEMENT
FOR JANITORIAL SERVICES
COMPLIANCE FORM
Read and initial one of the paragraphs below, then sign at the bottom.
I.have read and understand the conditions of the Contract Services
Agreement for janitorial services. If I am selected to perform janitorial
services for the City I am willing and able to comply with all contract
documents.
I have read and understand the conditions of the Contract Services
Agreement for janitorial services but am not able commit to all of the
conditions required. Below are the portions I contest. Changing the described
items would enable me to comply. (If you need more space please attach
more pages and fill in the number of sheets at the bottom of the page. Any
requested changes to the Contract Services Agreement must be approved by
the City Attorney.)
Print Name Signature Date
page 1 of
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ATTACHMENT 2
CONTRACT SERVICES AGREEMENT
THIS CONTRACT SERVICES AGREEMENT (the "Agreement") is made and
entered into by and between the CITY OF LA QUINTA, a California municipal
corporation ("City"), and [insert name of Contractor], a
[insert form of business entity, e.g. a California corporation]
("Contractor").
RECITALS
WHEREAS, City desires to utilize the services of Contractor as an
independent contractor to provide the City with janitorial services.
B. Contractor represents that it is fully qualified to perform such services
by virtue of its experience and the training, education and expertise of its principals
and employees.
C. City desires to retain Contractor, and Contractor desires to serve City
to perform these services subject to the terms contained herein and all applicable
local, state and federal laws and regulations.
NOW, THEREFORE, in consideration of the performance by the parties of the
mutual promises, covenants, and conditions contained herein, the parties agree as
follows:
1.0 SERVICES OF CONTRACTOR
1.1. Scope of Services. In compliance with all terms and conditions of this
Agreement, Contractor shall provide those services related to janitorial
services as specified in the "Scope of Services" attached hereto as Exhibit
"A" and incorporated herein by this reference (the "Services" or "Work").
Contractor warrants that all Services will be performed in a competent,
professional and satisfactory manner in accordance with the standards
prevalent in the industry for such Services.
1.2. Compliance with Law. All Services rendered hereunder shall be
provided in accordance with all ordinances, resolutions, statutes, rules,
regulations and laws of the City of La Quinta and any Federal, State or local
governmental agency of competent jurisdiction.
1.3. Licenses, Permits, Fees and Assessments. Except as otherwise
specified herein, Contractor shall obtain at its sole cost and expense such
licenses, permits and approvals as may be required by law for the
performance of the Services required by this Agreement. Contractor shall
have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise
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from or are necessary for the performance of the Services required by this
Agreement.
1.4. Familiarity with Work. By executing this Agreement, Contractor
warrants that (a) it has thoroughly investigated and considered the Work to
be performed, (b) it has investigated the site of the Work and fully
acquainted itself with the conditions there existing, (c) it has carefully
considered how the Work should be performed, and (d) it fully understands
the facilities, difficulties and restrictions attending performance of the Work
under this Agreement. Should Contractor, discover any latent or unknown
conditions materially differing from those inherent in the Work or as
represented by City, it shall immediately inform City of such fact and shall
not proceed except at Contractor's risk until written instructions are received
from the Contract Officer (as defined in Section 4.2 hereof).
1.5. Standard of Care. Contractor acknowledges and understands that the
Services and Work contracted for under this Agreement require specialized
skills and abilities and that, consistent with this understanding, Contractor's
Services and Work will be held to a heightened standard of quality and
workmanship. Consistent with Section 1.4 hereinabove, Contractor
represents to City that it holds the necessary skills and abilities to satisfy the
heightened standard of Work as set forth in this Agreement. Contractor
shall adopt reasonable methods during the life of the Agreement to furnish
continuous protection to the Work performed by Contractor, and the
equipment, materials, papers and other components thereof to prevent
losses or damages, and shall be responsible for all such damages, to persons
or property, except such losses or damages as may be caused by City's own
negligence. The performance of Services by Contractor shall not relieve
Contractor from any obligation to correct any incomplete, inaccurate or
defective Work at no further cost to City, when such inaccuracies are due to
the negligence of Contractor.
1.6. Additional Services. In accordance with the terms and conditions of
this Agreement, Contractor shall perform services in addition to those
specified in the Scope of Services only when directed to do so by the
Contract Officer, provided that Contractor shall not be required to perform
any additional services without compensation. Any addition in compensation
not exceeding five percent (5%) of the Contract Sum may be approved by
the Contract Officer. Any greater increase must be approved by the City
Council.
1.7. Special Requirements. Additional terms and. conditions of this
Agreement, if any, are set forth in Exhibit "D" (the "Special Requirements")
which is incorporated herein by this reference and expressly made a part
hereof. In the event of a conflict between the provisions of the Special
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Requirements and any other provisions of this Agreement, the provisions of
the Special Requirements shall govern.
2.0 COMPENSATION
2.1. Contract Sum. For the Services rendered pursuant to this Agreement,
Contractor shall be compensated in accordance with Exhibit "B" (the
"Schedule of Compensation") in a total amount not to exceed
dollars and cents ($ ._) (the "Contract
Sum"), except as provided in Section 1.6. The method of compensation set
forth in the Schedule of Compensation may include a lump sum payment
upon completion, payment in accordance with the percentage of completion
of the Services, payment for time and materials based upon Contractor's rate
schedule, but not exceeding the Contract Sum, or such other methods as
may be specified in the Schedule of Compensation.
2.2. Method of Payment. Any month in which Contractor wishes to
receive payment, Contractor shall submit to City no later than the tenth
(10th) working day of such month, in the form approved by City's Finance
Director, an invoice for Services rendered prior to the date of the invoice.
Such invoice shall (1) describe in detail the Services provided, and (2) specify
dates services were provided. The City will pay the Contractor for the
monthly portion of the agreed contract price, thereon which is approved by
City pursuant to this Agreement no later than thirty (30) days after invoices
are received by the City's Finance Department.
2.3. Method of Billing. Any month in which Consultant wishes to receive
payment, Consultant shall submit to City no later than the tenth (10th)
working day of such month, in the form approved by City's Finance Director,
an invoice for Services rendered prior to the date of the invoice. Such
invoice shall (1) describe in detail the Services provided, including time and
materials, and (2) specify each staff member who has provided Services and
the number of hours assigned to each such staff member. Such invoice shall
contain a certification by a principal member of Consultant specifying that
the payment requested is for Work performed in accordance with the terms
of this Agreement. City will pay Consultant for all expenses stated thereon
which are approved by City pursuant to this Agreement no later than thirty
(30) days after invoices are received by the City's Finance Department.
3.0 PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the performance of this
Agreement.
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3.2 Schedule of Performance. Evaluation of the performance of the
Contractor shall be made by the City's Director of Building and Safety. All
services rendered pursuant to this Agreement shall be performed diligently
and within the time period established in Exhibit "A" (the "Scope of
Service").
3.3 Correction of Complaints. Contractor shall give immediate attention to
the correction of all complaints. If the contractor received more than three
(3) complaints in a single month for unsatisfactory performance, and the
complaints are found valid by the City and not remedied within twenty four
(24) hours of each complaint, the contract may be terminated.
3.4 A_recurring pattern of complaints of a similar nature shall be construed
as noncompliance and the contract shall be terminated.
3.5 Failure to Complete Cycles Within Allowable Time Periods. Failure of
the Contractor to complete the approved cleaning cycles within the allowable
time periods as outlined in the specifications will result in damages being
sustained by the City. Execution of the contract shall constitute agreement
by the City and the Contractor that twice the unit price per day is the
minimum agreed value of the costs and damages caused by failure of the
Contractor to complete the cleaning cycles within the allotted time, and that
such sum is liquidated and shall not be construed as a penalty, and that such
sum may be deducted from payments due the Contractor if such delay
occurs.
3.6 Force Majeure. The time period specified in the Schedule of
Performance for performance of the Services rendered pursuant to this
Agreement shall be extended because of any delays due to unforeseeable
causes beyond the control and without the fault or 'negligence of Contractor,
including, but not restricted to, acts of God or of the public enemy, fires,
earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight
embargoes, acts of any governmental agency other than City, and unusually
severe weather, if Contractor shall within two hours of the commencement
of such delay notify the Contract Officer by telephone the causes of the
delay. The Contract Officer shall ascertain the facts and the extent of delay,
and extend the time for performing the Services for the period of the forced
delay when and if in his or her judgment such delay is justified, and the
Contract Officer's determination shall be final and conclusive upon the
parties to this Agreement.
3.7 Term. This Agreement shall commence on July 1, 2012 and
terminate on June 30, 2013 (initial term). This agreement may be extended
for three (3) additional one-year terms upon mutual agreement by both
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parties (extended term). Unless earlier terminated in accordance with
Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full
force and effect until completion of the Services, except as otherwise
provided in the Schedule of Performance.
4.0 COORDINATION OF WORK
4.1. Representative of Contractor. The following principals of Contractor
are hereby designated as being the principals and representatives of
Contractor authorized to act in its behalf with respect to the Work specified
herein and make all decisions in connection therewith:
a. [name & title of Contractor's principa/(s))
Q
It is expressly understood that the experience, knowledge, capability, and
reputation of the foregoing principals were a substantial inducement for City
to enter into this Agreement. Therefore, the foregoing principals shall be
responsible during the term of this Agreement for directing all activities of
Contractor and devoting sufficient time to personally supervise the Services
hereunder.
The foregoing principals may not be changed by Contractor and no other
personnel may be assigned to perform the Service required hereunder
without the express written approval of City.
4.2. Contract Officer. The Contract Officer shall be Greg Butler, Building &
Safety Director or such other person as may be designated in writing by the
City Manager of City. It shall be Contractor's responsibility to assure that
the Contract Officer is kept informed of the progress of the performance of
the Services and Contractor shall refer any decisions which must be made by
City to the Contract Officer. Unless otherwise specified herein, any approval
of City required hereunder shall mean the approval of the Contract Officer.
4.3. Prohibition Against Subcontracting or Assignment. The experience,
knowledge, capability and reputation of Contractor, its principals and
employees were a substantial inducement for City to enter into this
Agreement. Except as set forth in this Agreement, Contractor shall not
subcontract with any other entity to perform in whole or in part the Services
required hereunder without the express written approval of City. In addition,
neither this Agreement nor any interest herein may be assigned or
transferred, voluntarily or by operation of law, without the prior written
approval of City. Any attempted or purported assignment or sub -contracting
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Last Revised 02/07/12 -5-
by Contractor without the City's express written approval shall be null, void
and of no effect.
4.4. Independent. Contractor. Neither City nor any of its employees shall
have any control over the manner, mode or means by which Contractor, its
agents or employees, perform the Services required herein, except as
otherwise set forth. Contractor shall perform all Services required herein as
an independent contractor of City and shall remain at all times as to City a
wholly independent contractor with only such obligations as are consistent
with that role. Contractor shall have no power to incur any debt, obligation,
or liability on behalf of City. Contractor shall not at any time or in any
manner represent that it or any of its agents or employees are agents or
employees of City. Contractor agrees to pay all required taxes on amounts
paid to Contractor under this Agreement, and to indemnify and hold City
harmless from any and all taxes, assessments, penalties, and interest
asserted against City by reason of the independent contractor relationship
created by this Agreement. Contractor shall fully comply with the workers'
compensation laws regarding Contractor and Contractor's employees.
Contractor further agrees to indemnify and hold City harmless from any
failure of Contractor to comply with applicable workers' compensation laws.
City shall have the right to offset against the amount of any fees due to
Contractor under this Agreement any amount due to City from Contractor as
a result of Contractor's failure to promptly pay to City any reimbursement or
indemnification arising under this Section 4.4.
4.5. City Cooperation. City shall provide Contractor with any information
pertinent to Services to be performed hereunder which are reasonably
available to Contractor only from or through action by City.
5.0 INSURANCE.
5.1. Insurance. Prior to the beginning any Work under this Agreement and
throughout the duration of the term of this Agreement, Contractor shall
procure and maintain, at its sole cost, and submit concurrently with its
execution of this Agreement, insurance as described herein. All insurance
coverage required by this Agreement shall be placed with insurers authorized
to do business in the State of California with an AN, Best and Company
rating level of A- or better, Class VI or better, unless otherwise approved by
the City's Risk Manager in writing.
5.1.1 . Minimum Coverage. Insurance shall include the following (or
broader) coverage:
Last Revised 02/07/12
a. Insurance Services Office Commercial General Liability
coverage "occurrence" form CG 00 01 or its equivalent with an
-6-
" C 4 6
edition date prior to 2004 and with minimum limits of $1,000,000 per
occurrence and $2,000,000 in the aggregate.
b. Insurance Services Office form number CA 0001 or
equivalent covering Automobile Liability, including hired and non -
owned automobile liability with a minimum limit of $1,000,000 per
accident. If Contractor owns no vehicles, this requirement may be
satisfied by a non -owned and hired auto endorsement to Contractor's
commercial general liability policy.
C. Contractor shall carry Workers' Compensation Insurance
complying with California's worker's compensation laws, including
statutory limits for workers' compensation and an Employer's Liability
limit no less than $1,000,000 per accident or disease.
5.1.2. Required Endorsements. Liability insurance policies required to
be provided by Contractor hereunder shall contain or be endorsed to contain the
following provisions:
a. City, its employees, officials, agents and member
agencies shall be covered as additional insureds. Coverage shall apply
to any and all liability arising out of the Work or related to the
Contract. Additional insured status under the general liability
requirement shall be provided on Insurance Services Office Form CG
20 10 with an edition date prior to 2004, or its equivalent. Additional
insured status for completed operations shall be provided either in the
additional insured form or through another endorsement such as CG
20 37 with an edition date prior to 2004.
b. General and automobile liability insurance shall apply
separately to each insured against whom a claim is made or suit is
brought, except with respect to the limits of the insurer's liability.
Coverage will not be limited to City's vicarious liability.
C. Liability coverage shall be primary and non-contributing
with any insurance maintained by the City.
d. Each policy required hereunder, and the associated
evidence of coverage (including the workers' compensation and
employer's liability policies), shall provide that coverage shall not be
suspended, voided, canceled or reduced in coverage or in limits except
after prior written notice has been given to City. Such provision shall
not include any limitation of liability of the insurer for failure to provide
such notice.
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e. No liability insurance coverage provided to comply with
this Agreement shall prohibit Contractor, or Contractor's employees,
or agents, from waiving the right of recovery prior to a loss.
Contractor waives its right of recovery against City.
5.1.3. Verification of Coverage. Contractor shall deposit with City
within fifteen (15) days of Notice to Proceed of the Contract certificates of
insurance evidencing the coverage required hereunder and all required
endorsements.
5.1 .4. No Waiver or Obligation. There shall be no recourse against
City for payment of premiums or other amounts with respect to the insurance
required to be provided by Contractor hereunder. Any failure, actual or alleged, on
the part of City to monitor compliance with these requirements will not be deemed
as a waiver of any rights on the part of City. City has no additional obligations by
virtue of requiring the insurance set forth herein. In the event any policy of
insurance required under this Agreement does not comply with these requirements
or is canceled and not replaced, City has the right but not the duty to obtain the
insurance it deems necessary and any premium paid by City will be promptly
reimbursed by Contractor or City will withhold amounts sufficient to pay premium
from Contractor payments.
5.1 .5. Prompt Notice. Contractor agrees to provide immediate notice
to City of any claim or loss against Contractor arising out of the Work performed
under this agreement. City assumes no obligation or liability by such notice, but
has the right (but not the duty) to monitor the handling of any such claim or claims
if they are likely to involve City
5.1.6. Subcontractors. Contractor shall include all subcontractors, if
any, as insureds under its policies or shall furnish separate certificates and
endorsements for each subcontractor approved by City. All coverages for
subcontractors, if any, shall be subject to all of the requirements stated herein
unless otherwise approved in advance in writing by City's Risk Manager.
6.0 INDEMNIFICATION.
6.1 Indemnification.
6.1.1. Indemnification. To the fullest extent permitted by law,
Contractor shall indemnify, protect, defend and hold harmless City and any and all
of its officials, employees and agents ("Indemnified Parties") from and against any
and all liability, claims, suits, actions arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs of any kind,
whether actual, alleged or threatened, including, without limitation, incidental and
consequential damages, actual attorney fees incurred by City, court costs, interest,
_ '�." 048
Last Revised 02/07/12 —g
defense costs including fees of expert Contractors or expert witnesses incurred in
connection therewith and any other costs or expenses of any kind whatsoever
incurred in relation to, as a consequence of or arising out of or in any way
attributable in whole or in part to the performance of this agreement. All
obligations under this provision are to be paid by Contractor as the City incurs
them.
6.1.2. Exception to Contractor's Obligation to Indemnify. Without
affecting the rights of City under any provision of this agreement or this section,
Contractor shall not be required to indemnify and hold harmless City as set forth
above for liability attributable to the sole fault of City, provided such sole fault is
determined by agreement between the parties or by the findings of a court of
competent jurisdiction. This exception will apply only in instances where City is
shown to have been solely at fault and not in instances where Contractor is solely
or partially at fault or in instances where City's fault accounts for only a percentage
of the liability involved. In those instances, the obligation of Contractor will be all-
inclusive and City will be indemnified for all liability incurred, even though a.
percentage of the liability is attributable to conduct of the City.
6.1.3. Contractor Acknowledgment. Contractor acknowledges that
its obligation pursuant to this section extends to liability attributable to City, if that
liability is less than the sole fault of City.
6.1.4. Indemnity Provisions for Subcontractors. Contractor agrees to
obtain executed indemnity agreements with provisions identical to those set forth
here in this section from each and every subcontractor, sub tier contractor or any
other person or entity involved by, for, with or on behalf of Contractor in the
performance of this Agreement. In the event Contractor fails to obtain such
indemnity obligations from others as required here, Contractor agrees to be fully
responsible according to the terms of this section.
6.1.5. No Waiver; Survival. Failure of City to monitor compliance with
the requirements of this Section 6.1 imposes no additional obligations on City and
will in no way act as a waiver of any rights hereunder. Contractor's obligation to
indemnify and defend City as a set forth herein is binding on the successors,
assigns, or heirs of Contractor and shall survive the termination of this Agreement
or this section.
6.2. Remedies. In addition to any other remedies City may have if
Contractor fails to provide or maintain any insurance policies or policy
endorsements to the extent and within the time herein required, City may, at
its sole option:
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a. Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this
Agreement.
b. Order Contractor to stop work under this Agreement and/or
withhold any payment(s) which become due to Contractor
hereunder until Contractor demonstrates compliance with the
requirements hereof.
C. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to any
other remedies City may have. The above remedies are not the exclusive
remedies for Contractor's failure to maintain or secure appropriate policies or
endorsements. Nothing herein contained shall be construed as limiting in any
way the extent to which Contractor may be held responsible for payments of
damages to persons or property resulting from Contractor's or its
subcontractors' performance of work under this Agreement.
7.0 RECORDS AND REPORTS.
7.1. Reports. Contractor shall periodically prepare and submit to the
Contract Officer such reports concerning Contractor's performance of the
Services required by this Agreement as the Contract Officer shall require.
7.2. Records. Contractor shall keep such books and records as shall be
necessary to perform the Services required by this Agreement and enable the
Contract Officer to evaluate the cost and the performance of such Services.
Books and records pertaining to costs shall be kept and prepared in
accordance with generally accepted accounting principles. The Contract
Officer shall have full and free access to such books and records at all
reasonable times, including the right to inspect, copy, audit, and make
records and transcripts from such records.
7.3. Ownership of Documents. Originals of all specifications, reports,
records, documents and other materials, whether in hard copy or electronic
form, which are prepared by Contractor, its employees, subcontractors and
agents in the performance of this Agreement, shall be the property of City
and shall be delivered to City upon termination of this Agreement or upon the
earlier request of the Contract Officer, and Contractor shall have no claim for
further employment or additional compensation as a result of the exercise by
City of its full rights of ownership of the documents and materials hereunder.
Contractor shall cause all subcontractors to assign to City any documents or
materials prepared by them, and in the event Contractor fails to secure such
assignment, Contractor shall indemnify City for all damages suffered thereby.
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In the event City or any person, firm or corporation authorized by City reuses
said documents and materials without written verification or adaptation by
Contractor for the specific purpose intended and causes to be made or
makes any changes or alterations in said documents and materials, City
hereby releases, discharges, and exonerates Contractor from liability
resulting from said change. The provisions of this clause shall survive the
completion of this Contract and shall thereafter remain in full force and
effect.
7.4. Release of Documents. The specifications, reports, records,
documents and other materials prepared by Contractor in the performance of
Services under this Agreement shall not be released publicly without the
prior written approval of the Contract Officer or as required by law.
Contractor shall not disclose to any other entity or person any information
regarding the activities of City, except as required by law or as authorized by
City.
7.5. Confidentiality. Contractor covenants that all data, documents,
discussion, or other information, if any, developed or received by Contractor
or provided for performance of this Agreement are deemed confidential and
shall not be disclosed by Contractor to any person or entity without prior
written authorization by City. City shall grant such authorization if disclosure
is required by law. All City data shall be returned to City upon the
termination of this Agreement. Contractor's covenant under this section
shall survive the termination of this Agreement.
8.0 ENFORCEMENT OF AGREEMENT.
8.1. California Law. This Agreement shall be construed and interpreted
both as to validity and to performance of the parties in accordance with the
laws of the State of California. Legal actions concerning any dispute, claim
or matter arising out of or in relation to this Agreement shall be instituted in
the Superior Court of the County of Riverside, State of California, or any
other appropriate court in such county, and Contractor covenants and agrees
to submit to the personal jurisdiction of such court in the event of such
action.
8.2. Disputes. In the event of any dispute arising under this Agreement,
the injured party shall notify the injuring party in writing of its contentions by
submitting a claim therefore. The injured party shall continue performing its
obligations hereunder so long as the injuring party commences to cure such
default within ten (10) days of service of such notice and completes the cure
of such default within forty-five (45) days after service of the notice, or such
longer period as may be permitted by the Contract Officer; provided that if
the default is an immediate danger to the health, safety and general welfare,
11.0. C 51
Last Revised 02/07/12 -1 1-
City may take such immediate action as City deems warranted. Compliance
with the provisions of this section shall be a condition precedent to
termination of this Agreement for cause and to any legal action, and such
compliance shall not be a waiver of any party's right to take legal action in
the event that the dispute is not cured, provided that nothing herein shall
limit City's right to terminate this Agreement without cause pursuant to
Section 8.8.
8.3. Retention of Funds. City may withhold from any monies payable to
Contractor sufficient funds to compensate City for any losses, costs,
liabilities, or damages it reasonably believes were suffered by City due to the
default of Contractor in the performance of the Services required by this
Agreement.
8.4. Waiver. No delay or omission in the exercise of any right or remedy of
a non -defaulting party on any default shall impair such right or remedy or be
construed as a waiver. City's consent or approval of any act by Contractor
requiring City's consent or approval shall not be deemed to waive or render
unnecessary City's consent to or approval of any subsequent act of
Contractor. Any waiver by either party of any default must. be in writing and
shall not be a waiver of any other default concerning the same or any other
provision of this Agreement.
8.5. Rights and Remedies are Cumulative. Except with respect to rights
and remedies expressly declared to be exclusive in this Agreement, the rights
and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by
it, at the same or different times, of any other rights or remedies for the
same default or any other default by the other party.
8.6. Legal Action. In addition to any other rights or remedies, either party
may take legal action, at law or at equity, to cure, correct or remedy any
default, to recover damages for any default, to compel specific performance
of this Agreement, to obtain injunctive relief, or to obtain any other remedy
consistent with the purposes of this Agreement.
8.7. Termination Prior to Expiration of Term. This section shall govern any
termination of this Agreement, except as specifically provided in the
following Section 8.8 for termination for cause. City reserves the right to
terminate this Agreement at any time, with or without cause, upon thirty
(30) days' written notice to Contractor. Upon receipt of any notice of
termination, Contractor shall immediately cease all Services hereunder except
such as may be specifically approved by the Contract Officer. Contractor
shall be entitled to compensation for all Services rendered prior to receipt of
the notice of termination and for any Services authorized by the Contract
Last Revised 02/07/12 -12 •rA, ,0 5 7
L
Officer thereafter in accordance with the Schedule of Compensation or such
as may be approved by the Contract Officer, except as provided in Section
8.3.
8.8. Termination for Default of Contractor. If termination is due to the
failure of Contractor to fulfill its obligations under this Agreement, City may,
after compliance with the provisions of Section 8.2, take over work and
prosecute the same to completion by contract or otherwise, and Contractor
shall be liable to the extent that the total cost for completion of the Services
required hereunder exceeds the compensation herein stipulated (provided
that City shall use reasonable efforts to mitigate such damages), and City
may withhold any payments to Contractor for the purpose of setoff or partial
payment of the amounts owed City as previously stated in Section 8.3.
8.9. Attorneys' Fees. If either party commences an action against the
other party arising out of or in connection with this Agreement, the
prevailing party shall be entitled to recover reasonable attorneys' fees and
costs of suit from the losing party.
9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
9.1. Non -liability of City Officers and Employees. No officer or employee
of City shall be personally liable to Contractor, or any successor in interest,
in the event or any default or breach by City or for any amount which may
become due to Contractor or to its successor, or for breach of any obligation
of the terms of this Agreement.
9.2. Conflict of Interest. No officer or employee of City shall have any
personal interest, direct or indirect, in this Agreement nor shall any such
officer or employee participate in any decision relating to the Agreement
which affects his or her personal interest or the interest of any corporation,
partnership or association in which she or he is, directly or indirectly,
interested, in violation of any State statute or regulation. Contractor
warrants that it has not paid or given and will not pay or give any third party
any money or general consideration for obtaining this Agreement.
9.3. Covenant Against Discrimination. Contractor covenants that, by and
for itself, its heirs, executors, assigns, and all persons claiming under or
through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion,
sex, marital status, national origin or ancestry in the performance of this
Agreement. Contractor shall take affirmative action to insure that applicants
are employed and that employees are treated during employment without
regard to their race, color, creed, religion, sex, marital status, national origin
or ancestry.
Last Revised 02/07/12
".« 053
-13-
10.0 MISCELLANEOUS PROVISIONS
10.1. Notice. Any notice, demand, request, consent, approval,
communication either party desires or is required to give the other party or
any other person shall be in writing and either served personally or sent by
prepaid, first-class mail to the address set forth below. Either party may
change its address by notifying the other party of the change of address in
writing. Notice shall be deemed communicated forty-eight (48) hours from
the, time of mailing if mailed as provided in this section.
To City:
CITY OF LA QUINTA
Attention: Greg Butler,
Building & Safety Director
78-495 Calle Tampico
P.O. Box 1504
La Quinta, CA 92247-1504
To Contractor:
[Insert Contractor's
Name, title
Name of Business
Mailing Address
City, State Zip Code]
contact information:
10.2. Integrated Agreement. This Agreement contains all of the agreements
of the parties and all previous understanding, negotiations and agreements
are integrated into and superseded by this Agreement.
10.3. Exhibits; Precedence. All documents referenced as exhibits in this
Agreement are hereby incorporated in this Agreement. In the event of any
material discrepancy between the express provisions of this Agreement and
the provisions of any document incorporated herein by reference, the
provisions of this Agreement shall prevail except as otherwise provided in
Section 1.7.
10.4. Amendment. This Agreement may be amended at any time by the
mutual consent of the parties by an instrument in writing signed by both
parties.
10.5. Severability. In the event that any one or more of ,the phrases,
sentences, clauses, paragraphs, or sections contained in this Agreement
shall be declared invalid or unenforceable by a valid judgment or decree of a
court of competent jurisdiction, such invalidity or unenforceability shall not
affect any of the remaining phrases, sentences, clauses, paragraphs, or
sections of this Agreement which are hereby declared as severable and shall
be interpreted to carry out the intent of the parties hereunder.
10.6. Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this
Agreement on behalf of said parties and that by so executing this Agreement
the parties hereto are formally bound to the provisions of this Agreement.
Last Revised 02/07/12
14 :,�. C54
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
dates stated below.
CITY OF LA QUINTA, CONTRACTOR:
a California municipal corporation
MARK WEISS, Interim City Manager
Dated:
ATTEST:
SUSAN MAYSELS, Interim City Clerk,
La Quinta, California
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
-32
Name:
Title:
L.m Revised 02/07/12 -15- ,, 4. C 5 5
Exhibit A
Scope of Services
1. Services to be provided:
The proposed work includes providing regularly scheduled janitorial services and
appropriate supplies to effectively and safely maintain a high level of cleanliness for
specified City facilities in accordance with the best standards of practice. It shall
be the successful Contractor's responsibility to furnish at his/her own expense all
tools, equipment, labor, fuel, labor, materials, supplies, supervision, and services
necessary for the satisfactory performance of the work set forth in these
specifications.
The Contractor shall provide, at his/her expense, all necessary green or green
sealed cleaning supplies and equipment as may be required to perform the janitorial
tasks outlined in this specification such as: cleaning supplies, floor wax, furniture
polish, custodial tools, laundry materials, and high lift equipment. All such supplies
and materials shall be of the highest quality, environmentally friendly, and green or
green seal certified. The City reserves the right to review and approve all items
which may be used in performance of the contract work. Contractor shall provide a
list of all supplies to be used. No additional compensation shall be allowed for such
items.
Contractor's price shall include rest room supplies to be supplied in sufficient
quantities as to be continuously available in all restrooms included in this contract.
Quality shall not be less than that generally available in a first class American hotel
and shall be subject to the approval of the City's Building and Safety Director.
Supplies shall include the following: toilet tissue (two ply), hand towels (as
appropriate), commode seat covers, hand soap (lotion and powder), and plastic
trash liners (for ALL waste receptacles)
UNITS=
PER
ITEM
TIMES
TOTAL PER
MONTH x
NO.
LOCATION
PER
MONTH (in
PROVIDED
WEEK
figures)
NUMBER OF
DOLLARS
MONTHS
Civic Center
X12=
1
78-495 Calle Tampico
5
$
Monday through Friday
After 5:30 p.m.
Last Aemed 0217/12
City Hall Patios
X12=
2
Monday
1
$
After 5:30 p.m.
Emergency Operations Center
X12=
3
78-495 Calle Tampico
1
$
Wednesday
After 5:30 p.m.
Library
X12=
4
78-275 Calle Tampico
7
$
Sunday through Saturday
After 7 p.m.
Outside Library Restrooms
X12=
5
Sunday through Saturday
7
$
After 10:00 p.m.
Lock Restrooms after Cleaning
Senior Center
X12=
6
78-450 Avenida La Fonda
6
$
Monday through Friday
After 10:00 p.m.
Senior Center/ Special Cleaning
R imbued
7
as needed after events
vanes
y-`Renters'
(Flat Rate/2 week notice)
"A �' '
Senior Center Patios
X12=
8
Monday
1
$
After 10:00 p.m.
Museum
X12=
9
77-885 Avenida Montezuma
5
$
Tuesday through Saturday
After 5:30 p.m.
Sheriff's Substation (Cove)
X12=
10
51-351 Avenida Bermudas
2
$
Monday and Thursday
After 5:30 p.m.
Public Works Yard (Offices &
X12=
Restrooms)_
11
78-109 Avenue 52
5
$
Monday through Friday
After 5:30 p.m.
Sports Complex
X12=
78-900 Avenue 50
12
Monday through Saturday
7
$
After 10 p.m.
Lock Restrooms after Cleaning
2479/015610-0002 "" Y 5 7
999772.01 a04/24/12 -2-
Fritz Burns Park Restrooms
X12=
78-060 Frances Hack Lane
13
Sunday through Saturday
7
$
After 10:00 p.m.
Lock Restrooms after Cleaning
Colonel Mitchell Paige Restrooms
X12=
43495 Palm Royal Drive
14
Monday thru Friday
5
$
After 10:00 p.m.
Lock Restrooms After Cleaning
La Quinta Park Restrooms
X12=
79-120 Blackhawk Way
15a
Sunday through Saturday
7
$
After 10:00 p.m.
Lock Restrooms After Cleaning
La Quinta Park Restrooms,
X9
2nd daily cleaning
15b
September 1 through May 31
5
$
(start dates may vary by two weeks)
Monday through Friday @ 4 p.m.
La Quinta Park Restrooms
X3 =
15c
2ntl daily cleaning
4
$
October 1 through December 31
Saturdays @ 12:00 p.m.
Fritz Burns Pool Restroom & Offices
X3 =
16
78-060 Frances Hack Lane
6
$
June 1 through September 1
Monday through Saturday
La Quinta Park Snack Bar
x
f
X1 =
79-120 Blackhawk Way
17
Annual Super Cleaning
vanes
,
Upon request (two week notice)
w, �' ' ,
Sports Complex
,
X1 =
18
78-900 Avenue 50
$
Annual Super Cleaning
varies
Upon Request (two week notice)
$
$
TOTAL PER
TOTAL PER
MONTH
YEAR
TOTAL BASE PRICE FOR ONE YEAR
TOTAL BASE PRICE FOR ONE YEAR (Words):
2479/015610-0002
999772 01 .04/24/12 -3-
8
CIVIC CENTER
GENERAL — All locations, conference rooms, council chambers, reception areas,
open common areas, restrooms, kitchens, classrooms, lobbies, inside walkways,
and entryways.
NIGHTLY JANITORIAL SERVICE
1. All waste containers shall be emptied, liners changed, and contents disposed
of in designated area, and return containers to original locations
2. Sweep and mop all hard flooring and tiling with proper sanitizer
3. Spot vacuum all carpet
4. Dust desks, chairs, tables, and other office furniture and equipment
(paperwork must be cleared by City staff)
5. Clean and polish all drinking fountains
6. Clean smoking containers and empty trash containers outside of entryway
doors; replace liners in trash containers
7. Spot clean to remove fingerprints from glass entry doors
LUNCHROOM, KITCHEN AND COFFEE AREAS
1 . Clean and disinfect all sinks and countertops (dishes cleaned by City Staff);
2. Clean outside of refrigerators
3. Clean all microwaves inside and out
4. Rinse coffee pots and filter bowl
5. Run dishwasher
6. Damp wipe all table tops and chair seats
RESTROOMS AND LOCKER ROOMS
1. Clean and sanitize all urinals, commodes, and wash basins including all
chrome fittings, bright work, and countertops.
2. Clean tile behind urinals
3. Clean all mirrors from top to bottom
4. Sweep floors and mop with germicidal cleaner
5. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers,
etc.)
6. Repair, replace, or report broken paper towel dispensers and soap dispensers
to City
FACILITY MAINTENANCE — RECEIVING (Civic Center)
1. Sweep or dust mop floor
2. Empty trash containers
"'M C'5 9
2479/015610-0002
999772.01 a04/24/12 -4-
JANITORIAL CLOSETS
1 . Remove all trash to designated area
2. Maintain neat and orderly storage
WEEKLY JANITORIAL SERVICE
These items must be performed at least each a week in addition to the nightly
service.
1. Dust all window ledges and other flat surfaces below 6 feet from floor
remove cobwebs from window ledge areas
2. Dust all picture frames, art work, and partitions
3. Wash entrances and patios
4. Clean glass entry doors and glass partitions top to bottom
5. Buff all tile floors
6. Vacuum all carpeted areas, move all chairs, and vacuum under desks and
tables
LUNCHROOM, KITCHEN AND COFFEE AREAS
1. Deep clean, polish sinks, countertops, and front of cabinets (dishes will be
cleared by City staff)
RESTROOMS AND LOCKER ROOMS
1 . Dust all ledges and partitions
JANITORIAL CLOSET
1. Wash and disinfect sink basin
2. Mop floors and disinfect
3. Restock supplies
MONTHLY JANITORIAL SERVICE
These items must be completed at least once each month in addition to all nightly
and weekly services
1. High dust all areas 6 feet and above (contractor must provide an approved
lift to perform this service)
2. Clean all doors and frames
3. Clean base moldings and vacuum edge of carpeted areas
4. Spot clean minor stains in carpet
5. Spot clean wall surfaces in hallways
"A C. 50
2479/0)5610-0002
999772.01 a04/24/12 -5-
6. Spot clean minor stains in seats in the council chambers
LUNCHEON, KITCHEN AND COFFEE AREAS
1. Remove lime buildup from faucets
RESTROOMS
1. Thoroughly wash partitions, walls, and doors
2. Thoroughly wash all floors and detail corners.
3. Strip and re -wax floors
4. Remove lime buildup from all fixtures
5. Clean showers and remove mildew
QUARTERLY JANITORIAL SERVICE
These items must be completed at least quarterly in addition to all nightly, weekly,
and monthly services
1. Shampoo hallways and high traffic areas
2. Strip and re -wax tile floors
3. Wash and wipe trash containers
4. Wash all windows inside and out/power wash around windows and entries
LUNCHROOMS AND KITCHEN
1. Wash and wipe trash containers
2. Strip and re -wax tile floors
BIANNUAL JANITORIAL SERVICES
Vacuum heating and air conditioning vents
ANNUAL JANITORIAL SERVICE
Steam clean all carpeted areas
2479/015610-0002 •' p C 6 1
999772 01 .0424/12 -6-
EMERGENCY OPERATIONS CENTER (EOM
GENERAL — Offices, conference, reception areas, open common areas, restrooms,
classrooms, lobbies, and entryways
WEEKLY JANITORIAL SERVICE
1. All waste containers shall be emptied, liners changed, and contents disposed
of in designated area, and return containers to original locations
2. Sweep and mop all hard flooring and tiling with proper sanitizer
3. Vacuum all carpeted areas
4. Clean and polish all drinking fountains
5. Spot clean to remove fingerprints from glass entry doors and glass partitions;
includes cleaning of mirrors
KITCHEN AREAS
1. Clean and disinfect all sinks and countertops (dishes cleaned by City Staff)
2. Clean microwave inside and out
3. Rinse coffee pots and filter bowl
4. Clean outside of refrigerators
5. Damp wipe all table tops and chair seats
��I:TiIa]u6`i
1. Clean and sanitize all urinals, commodes, and wash basins including all
chrome fittings, bright work and countertops.
2. Clean tile behind urinals
3. Clean all mirrors from top to bottom
4. Sweep floors and mop with germicidal cleaner
5. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers,
etc.)
6. Repair, replace, or report broken paper towel dispensers and soap dispensers
to City
MONTHLY JANITORIAL SERVICE
These items must be completed at least once each month in addition to all nightly
and weekly services.
1. Dust desks, chairs, tables, and other office furniture and equipment
(paperwork must be cleared by City staff)
2. Dust all window ledges and other flat surfaces below 6 feet from floor;
remove cobwebs from window ledge areas
3. Dust all picture frames and art work
•..a .
2479/015610-0002 y U 2
999772.01 a04/24/12 -7-
4. Move chairs and vacuum under desks
KITCHEN
1. Remove lime buildup from faucets
QUARTERLY JANITORIAL SERVICE
These items must be completed at least quarterly in addition to all nightly and
weekly services
1 . Clean base moldings and vacuum edge of carpeted areas
2. Clean doors and frames
3. Spot clean wall surfaces in hallways
4. Spot clean minor stains.in carpet
BIANNUAL JANITORIAL SERVICE
1 . Shampoo hallways and high traffic areas
2. Strip and re -wax tile floors
3. Wash and wipe trash containers
4. Clean all windows inside and out both sides
5. Vacuum heating and air conditioning vents
RESTROOMS
1. Thoroughly wash partitions, walls, and doors
2. Thoroughly detail corners
3. Strip and re -wax floors
4. Remove lime buildup from all fixtures
5. Dust all ledges
6. Wash and wipe trash containers
KITrHFN
1. Wash and wipe trash containers
2. Strip and re -wax tile floors
ANNUAL JANITORIAL SERVICE
Steam clean all carpeted areas
r63
24791015610-0002
999772,01 a04/24/12 -8-
GENERAL — Offices at all locations, conference rooms, reception areas, open
common areas, restrooms, classrooms, lobbies, inside walkways and entryways.
NIGHTLY JANITORIAL SERVICE
1. All waste containers shall be emptied, liners changed, and contents disposed
of in designated area, and return containers to original locations
2. Sweep and mop all hard flooring and tiling with proper sanitizer
3. Vacuum all carpeted areas
4. Dust desks, chairs, tables, and other office furniture and equipment
(paperwork must be cleared by City staff)
5. Clean and polish all drinking fountains
6. Clean smoking containers and empty trash containers outside of entryway
doors; replace liners in trash containers
7. Spot clean to remove fingerprints from glass entry doors and glass partitions;
includes cleaning of mirrors
LUNCHROOM. KITCHEN AND COFFEE AREAS
1. Clean and disinfect all sinks and countertops (dishes cleaned by City Staff)
2. Clean microwaves inside and out
3. Rinse coffee pots and filter bowl
4. Clean outside of refrigerators
5. Damp wipe all table tops and chair seats
RESTROOMS
1. Clean and sanitize all urinals, commodes, and wash basins including all
chrome fittings, bright work and countertops.
2. Clean tile behind urinals
3. Clean all mirrors from top to bottom
4. Sweep floors and mop with germicidal cleaner
5. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers,
etc.
6. Repair, replace, or report broken paper towel dispensers and soap dispensers
to City
JANITORIAL CLOSETS
1. Sweep or dust mop floor
2. Remove all trash to designated area
3. Maintain neat and orderly storage
C64
2479/015610-0002
999772.01 .04/24/12 -9-
WEEKLY JANITORIAL SERVICE
These items must be performed at least once each week in addition to the nightly
service.
1 . Buff all tile floors
2. Dust all window ledges and other flat surfaces below 6 feet from floor;
remove cobwebs from window ledge areas
3. Dust all picture frames, art work, and book shelves
4. Move chairs and vacuum under desks
5. Wash entrances and patios
6. Clean glass entry doors and glass partitions top to bottom
7. Vacuum all carpeted areas, pull out all chairs and vacuum under desks and
tables
LUNCHROOM, KITCHEN AND COFFEE AREAS
1. Deep clean and polish sinks and countertops (dishes will be cleaned by City
staff)
RESTROOMS AND LOCKER ROOMS
1. Dust all ledges and partitions
JANITORIAL CLOSET
1 . Wash sink basin and disinfect
2. Mop floors and disinfect
3. Restock supplies
MONTHLY JANITORIAL SERVICE
These items must be completed at least once a month in addition to all nightly and
weekly services.
1. High dust all areas 6 feet and above (contractor must provide an approved
lift to perform this service)
2. Clean doors and frames
3. Clean base moldings and vacuum edge of carpeted areas
4. Spot clean minor stains in carpet
5. Spot clean wall surfaces in hallways
6. Spot clean minor stains in seats at the reading desks and computer desks
C65
24791015610-0002 _ 1 O.
999772 01 .04124/12
LUNCHEON, KITCHEN AND COFFEE AREAS
1 . Remove lime buildup from faucets
RESTROOMS
1. Thoroughly wash partitions, walls, and doors
2. Thoroughly wash all floors and detail corners
3. Strip and re -wax floors
4. Remove lime buildup from all fixtures
5. Clean showers and remove mildew
QUARTERLY JANITORIAL SERVICE
1 . Shampoo hallways and high traffic areas
2. Strip and re -wax tile floors
3. Wash and wipe trash containers
4. Wash all windows inside and out/power wash around windows and entries
LUNCHROOMS AND KITCHEN
1. Wash and wipe trash containers
2. Strip and re -wax tile floors
BI-ANNUAL JANITORIAL SERVICES
1 . Vacuum heating and air conditioning vents
2. Steam clean all carpeted areas (March and September)
•,.a C 6 6
2479/015610-0002
999772.01 a04/24/12 -1 1-
SENIOR CENTER
GENERAL — Offices at all locations, conference rooms, reception areas, open
common areas, restrooms, classrooms, lobbies, lounges, inside walkways and
entryways.
NIGHTLY JANITORIAL SERVICE
1 . All waste containers shall be emptied, liners changed, and contents disposed
of in designated area, and return containers to original locations
2. Sweep and mop all hard flooring and tiling with proper sanitizer (including
exterior tiled area at entry door)
3. Vacuum all carpeted areas
4. Dust desks, chairs, tables, and other office furniture and equipment
(paperwork must be cleared by City staff)
5. Clean and polish all drinking fountains
6. Clean smoking containers and empty trash containers outside of entryway
doors; replace liners in trash containers
7. Spot clean to remove fingerprints from glass entry doors; includes cleaning
of mirrors in the lobby and multi -purpose room.
KITCHEN AND COFFEE AREAS
1. Clean and disinfect all sinks and countertops (dishes cleaned by City Staff);
damp wipe the wet bar and sink in the Hospitality Room area and the Arts &
Crafts room
2. Clean microwaves inside and out
3. Rinse coffee pots and filter bowl
4. Clean outside of refrigerators
5. Damp wipe all table tops and chair seats
RESTROOMS AND LOCKER ROOMS
1. Clean and sanitize all urinals, commodes, and wash basins including all
chrome fittings, bright work, and countertops.
2. Clean tile behind urinals
3. Clean all mirrors from top to bottom
4. Sweep floors and mop with germicidal cleaner
5. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers,
etc.)
6. Repair, replace, or report broken paper towel dispensers and soap dispensers
to City
,." C67
2479/015610-0002
999772.01 a04/24/12 - -12-
JANITORIAL CLOSETS
1. Remove all trash to designated area
2. Maintain neat and orderly storage
WEEKLY JANITORIAL SERVICE
These items must be performed at least once each week in addition to the nightly
service.
ei9
Offices at all locations, conference rooms, reception areas, open common areas,
restrooms, classrooms, lobbies, inside walkways, and entryways.
1 . Buff all tile floors
2. Dust all window ledges and other flat surfaces below 6 feet from floor;
remove cobwebs from window ledge areas
3. Dust all picture frames and art work and counter areas
4. Move chairs and vacuum under desks
5. Wash entrances and patios
6. Clean glass entry doors and glass partitions top to bottom
KITCHEN AND COFFEE AREAS
1. Deep clean and polish sinks and countertops (dishes will be cleaned by City
staff)
RESTROOMS
Dust all ledges and partitions
JANITORIAL CLOSET
1. Wash sink basin and disinfect
2. Mop floors and disinfect
3. Restock supplies
MONTHLY JANITORIAL SERVICE
These items must be completed at least once each month in addition to all nightly
and weekly services.
a Q68
2479/015610-0002
999772 01 a04/14/12 -13-
1. High dust all areas 6 feet and above (contractor must provide an approved
lift to perform this service)
2. Clean doors and frames
3. Clean base moldings and vacuum edge of carpeted areas
4. Spot clean minor stains in carpet
5. Spot clean wall surfaces in hallways
6. Spot clean minor stains in seats in the Hospitality Area and Lounge Room
KITCHEN AND COFFEE AREAS
1. Remove lime buildup from faucets
RESTROOMS
1: Thoroughly wash partitions, walls, and doors
2. Thoroughly wash all floors and detail corners
3. Strip and re -wax floors
4. Remove lime buildup from all fixtures
QUARTERLY JANITORIAL SERVICE
1 . Shampoo hallways and high traffic areas
2. Strip and re -wax tile and wood dance floor
3. Wash and wipe trash containers
4. Wash all windows inside and out/power wash around windows and entries
KITCHEN
1 . Wash and wipe trash containers
2. Strip and re -wax tile floors
BI-ANNUAL JANITORIAL SERVICES
GENERAL
1 . Vacuum heating and air conditioning vents
ANNUAL JANITORIAL SERVICE
1 . Steam clean all carpeted areas
101 0-0002 C 6 9
99977
99977201 s04/24/12 -14-
MUSEUM
GENERAL — Offices at all locations, conference rooms, exhibit areas, open common
areas, restrooms, classrooms, lobbies, inside walkways, and entryways.
NIGHTLY JANITORIAL SERVICE
1 . All waste containers shall be emptied, liners changed, and contents disposed
of in designated area, and return containers to original locations
2. Sweep and mop all hard flooring and tiling with proper sanitizer
3. Vacuum all carpeted areas
4. Dust desks, chairs, tables, and other office furniture and equipment
(paperwork must be cleared by City staff)
5. Clean and polish all drinking fountains
6. Clean smoking containers and empty trash containers outside of entryway
doors; replace liners in trash containers
7. Spot clean to remove fingerprints from glass entry doors and glass partitions,
includes cleaning of mirrors
LUNCHROOM, KITCHEN AND COFFEE AREAS
1 . Clean and disinfect all sinks and countertops (dishes cleaned by City Staff)
2. Clean microwave inside and out
3. Clean outside of refrigerators
4. Rinse coffee pots and filter bowl
5. Run dishwasher
6. Damp wipe all table tops and chair seats
RESTROOMS AND LOCKER ROOMS
1. Clean and sanitize all urinals, commodes, and wash basins including all
chrome fittings, bright work, and countertops.
2. Clean tile behind urinals
3. Clean all mirrors from top to bottom
4. Sweep floors and mop with germicidal cleaner
5. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers,
etc.)
6. Repair, replace, or report broken paper towel dispensers and soap dispensers
to City
JANITORIAL CLOSETS
1. Sweep or dust mop floor
2. Remove all trash to designated area
3. Maintain neat and orderly storage
070
2479/015610-0002
99977201 a04/24/12 -15-
WEEKLY JANITORIAL SERVICE
These items must be performed at least once each week in addition to the nightly
service.
1 . Buff all tile floors
2. Dust all window ledges and other flat surfaces below 6 feet from floor;
remove cobwebs from window ledge areas
3. Dust all picture frames, art work, and book shelves
4. Move chairs and vacuum under desks
5. Wash entrances and patios
6. Clean glass entry doors and glass partitions top to bottom
LUNCHROOM, KITCHEN AND COFFEE AREAS
Deep clean and polish sinks and countertops (dishes will be cleaned by City
staff)
RESTROOMS AND LOCKER ROOMS
Dust all ledges and partitions
JANITORIAL CLOSET
1. Wash sink basin and disinfect
2. Mop floors and disinfect
3. Restock supplies
MONTHLY JANITORIAL SERVICE
These items must be completed at least once each month in addition to all nightly
and weekly services.
1. High dust all areas 6 feet and above (contractor must provide an approved
lift to perform this service)
2. Clean doors and frames
3. Clean base moldings and vacuum edge of carpeted areas
4. Spot clean minor stains in carpet
5. Spot clean wall surfaces in hallways
6. Spot clean minor stains in seats
071
2479/015610-0002
999772.01 a04/24/12 -16-
LUNCHEON, KITCHEN AND COFFEE AREAS
Remove lime buildup from faucets
RESTROOMS
1. Thoroughly wash partitions, walls, and doors
2. Thoroughly wash all floors and detail corners
3. Strip and re -wax floors
4. Remove lime buildup from all fixtures
5. Clean showers and remove mildew
QUARTERLY JANITORIAL SERVICE
These items must be completed at least quarterly in addition to all nightly and
weekly services.
1. Shampoo hallways and high traffic areas
2. Strip and re -wax tile floors
3. Wash and wipe trash containers
4. Wash all windows inside and out/power wash around windows and entries
LUNCHROOMS AND KITCHEN
1. Wash and wipe trash containers
2. Strip and re -wax tile floors .
BIANNUAL JANITORIAL SERVICES
GENERAL
1 . Vacuum heating and air conditioning vents
ANNUAL JANITORIAL SERVICE
1. Steam clean all carpeted areas
..a 072
2479/015610-0002 -17-
999772.01 a04/24/12
PARK RESTROOMS
DAILY/NIGHTLY JANITORIAL SERVICE
1. Clean and sanitize all urinals, commodes, and wash basins including all
chrome fittings, bright work and countertops.
2. Clean tile behind urinals
3. Sweep floors and mop with a green comparable germicidal/bleach like
cleaner
4. Empty waste containers and replace liners
5. Clean all mirrors from top to bottom
6. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers,
etc.)
7. Repair, replace, or report broken paper towel dispensers and soap dispensers
to City
8. Clean smoking containers and empty trash containers outside of entryway
doors; replace liners in trash containers
ITORIAL CLOSETS
1. Remove all trash to designated area
2. Maintain neat and orderly storage
WEEKLY JANITORIAL SERVICE
1 . Mop floors and disinfect
2. Restock supplies
3. Wash entrances and patios
MONTHLY JANITORIAL SERVICE
1. Thoroughly wash partitions and doors
2. . Spot clean wall surfaces
3. Thoroughly wash all floors and detail corners
4. Remove lime buildup from all fixtures
5. Wash and wipe trash containers
BIANNUAL JANITORIAL SERVICES
1. Wash all wall surfaces
2. Stock extra toilet paper and a paper towels in storage rooms in case they run
out
073
2479/015610-0002 _ 18_
999772.01 a04/24/12 -
ANNUALLY
1. Provide an extra case of toilet paper and a case of folded paper towels to the
La Quinta Park snack bar and Sports Complex snack bar (late -September and
mid -January)
SUPER CLEANING
Clean out snack bars at La Quinta Park and Sports Complex in late -August
(Remove all trash; clean and polish sinks, shelves, and countertops; clean
outside of all snack bar equipment and refrigerators; clean hand sink basins
and disinfect; wash glass windows; dust all ledges and partitions; clean wall
surfaces; thorougF ly sweep and wash all floors and detail corners; strip and
re -wax floors; wash and wipe out trash containers)
074
2479/015610-0002 -19-
999772.01 a04/24/i2
PUBLIC WORKS YARD RESTROOMS AND OFFICES
GENERAL — Offices, conference rooms, reception areas, open common areas,
restrooms, inside walkways, and entryways.
NIGHTLY JANITORIAL SERVICE
1 . All waste containers shall be emptied, liners changed, and contents disposed
of in designated area, and return containers to original locations
3. Sweep and mop all hard flooring and tiling
4. Vacuum all carpeted areas
5. Dust desks, chairs, tables, and other office furniture and equipment
(paperwork must be cleared by City staff)
6. Clean and polish all drinking fountains
7. Clean smoking containers and empty trash containers outside of entryway
doors; replace liners in trash containers
LUNCHROOM, KITCHEN AND COFFEE AREAS
1 . Clean and disinfect all sinks and countertops (dishes cleaned by City Staff);
2. Clean microwaves inside and out
3. Clean outside of refrigerators
4. Rinse coffee pots and filter bowl
5. Run dishwasher
6. Damp wipe all table tops and chair seats
RESTROOMS AND LOCKER ROOMS
1. Clean and sanitize all urinals, commodes, and wash basins including all
chrome fittings, bright work, and countertops.
2. Clean tile behind urinals
3. Clean all mirrors from top to bottom
4. Sweep floors and mop with germicidal cleaner
5. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers,
etc.)
6. Report broken paper towel dispensers and soap dispensers to City
JANITORIAL CLOSETS
1. Remove all trash to designated area
2. Maintain neat and orderly storage
075
2479/015610-0002 _20_
99977201 .04/24/12
WEEKLY JANITORIAL SERVICE
These items must be performed at least once each week in addition to the nightly
service.
GFNFRAI
1 . Buff all tile floors
2. Dust all window ledges and other flat surfaces below 6 feet from floor;
remove cobwebs from window ledge areas
3. Dust all picture frames and book shelves
4. Move chairs and vacuum under desks
5. Wash entrances and patios
LUNCHROOM, KITCHEN AND COFFEE AREAS
1 . Deep clean and polish sinks and countertops (dishes will be cleaned by City
staff)
RESTROOMS AND LOCKER ROOMS
1 . Dust all ledges and partitions
JANITORIAL CLOSET
1 . Wash sink basin and disinfect
2. Mop floors and disinfect
3. Restock supplies
MONTHLY JANITORIAL SERVICE
These items must be completed at least once each month in addition to all nightly
and weekly services.
1 . Clean doors and frames
2. Clean base moldings and vacuum edge of carpeted areas
3. Spot clean minor stains in carpet
4. Spot clean wall surfaces in hallways
5. Spot clean minor stains in seats
LUNCHEON, KITCHEN AND COFFEE AREAS
1. Remove lime buildup from faucets
076
2479/015610-0002 -21-
999772 01 a04/24/12
RESTROOMS
1. Thoroughly wash partitions, walls, and doors
2. Thoroughly wash all floors and ,detail corners
3. Strip and re -wax floors
4. Remove lime buildup from all fixtures
QUARTERLY JANITORIAL SERVICE
1. Shampoo hallways and high traffic areas
2. Strip and re -wax tile floors
3. Wash and wipe trash containers
4. Wash all windows inside and out/power wash around windows and entries
LUNCHROOMS AND KITCHEN
1 . Wash and wipe trash containers
2. Strip and re -wax tile floors
BIANNUAL JANITORIAL SERVICES
GFNFRAL
1. Vacuum heating and air conditioning vents
ANNUAL JANITORIAL SERVICE
1. Steam clean all carpeted areas
"V 077
2479/015610-0002
999772.01 a04/24/12 -22-
SHERIFF SUB STATION
GENERAL — Offices, conference rooms, reception areas, open common areas,
restrooms, lobbies, inside walkways, and entryways.
NIGHTLY JANITORIAL SERVICE
1 . All waste containers shall be emptied, liners changed, and contents disposed
of in designated area, and return containers to original locations
2. Sweep and mop all hard flooring and tiling with proper sanitizer
3. Vacuum all carpeted areas
4. Dust desks, chairs, tables, and other office furniture and equipment
(paperwork must be cleared by City staff)
5. Clean and polish all drinking fountains
6. Clean smoking containers and empty trash containers outside of entryway
doors; replace liners in trash containers
7. Spot clean to remove fingerprints from glass entry doors and glass partitions;
includes cleaning of mirrors
LUNCHROOM, KITCHEN AND COFFEE AREAS
1. Clean and disinfect all sinks and countertops (dishes cleaned by City Staff
2. Clean microwave inside and out
3. Clean outside of refrigerator
4. Rinse coffee pots and filter bowl
5. Run dishwasher
6. Damp wipe all table tops and chair seats
RESTROOMS
1. Clean and sanitize all urinals, commodes, and wash basins including all
chrome fittings, bright work, and countertops.
2. Clean tile behind urinals
3. Clean all mirrors from top to bottom
4. Sweep floors and mop with germicidal cleaner
5. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers,
etc.)
6. Replace, repair, or report broken paper towel dispensers and soap dispensers
to City
JANITORIAL CLOSETS
1 . Remove all trash to designated area
2. Maintain neat and orderly storage
3. Restock supplies
078
2479/015610-0002
99977201 a0424/12 -23-
MONTHLY JANITORIAL SERVICE
These items must be completed at least once each month in addition to all nightly
and weekly services.
1. Clean base moldings and vacuum edge of carpeted areas
2. Clean doors and frames
3. Spot clean wall surfaces in hallways
4. Spot clean minor stains in carpet
5. Dust all window ledges and other flat surfaces below
remove cobwebs from window ledge areas
6. Dust all picture frames, art work, and book shelves
7. Move chairs and vacuum under desks
8. Buff all tile floors
LUNCHEON, KITCHEN AND COFFEE AREAS
6 feet from floor;
1. Remove lime buildup from faucets
2. Deep clean and polish sinks and countertops (dishes will be cleaned by City
staff)
RESTROOMS
1. Thoroughly wash partitions, walls, and doors
2. Dust all ledges and partitions
3. Thoroughly wash all floors and detail corners
4. Strip and re -wax floors
5. Remove lime buildup from all fixtures
6. Clean showers and remove mildew
JANITORIAL CLOSETS
1. Wash sink basin and disinfect
2. Mop floors and disinfect
QUARTERLY JANITORIAL SERVICE
1. Wash all windows inside and out/power wash around windows and entries
LUNCHROOMS AND KITCHEN
1 . Wash and wipe trash containers
2. Strip and re -wax tile floors
•a G79
2479/015610-0002 -24-
999772.01 .04/24/12
BI-ANNUAL JANITORIAL SERVICES
GENERAL
1. Shampoo hallways and high traffic areas
2. Strip and re -wax tile floors
3. Wash and wipe trash containers
4. Vacuum heating and air conditioning vents
ANNUAL JANITORIAL SERVICE
1 . Steam clean all carpeted areas
".a 0E0
2479/015610-0002
999772.01 a04/24/12 -25-
Exhibit B
Schedule of Compensation
Payment shall be on a "Fixed Fee" basis in accordance with the Contractors
Schedule of Compensation attached herewith for the Work performed in
conformance with Section 2.2 of the Agreement. Total compensation for all Work
performed under the Agreement shall not exceed Dollars and
_ Cents ($ _) except as specified in Section 1.6 - Additional Services of
the Agreement.
Additional authorized services will be billed at Contractor's price for the
specific facility or be determined by and agree upon in advance by both the City
and the Contractor.
" 081
Last Revised 02/7/12
Exhibit C
Schedule of Performance
Please see Exhibit A.
a 082
2479/015610-0002
999772.01 a04/24/12 _Z_
Exhibit D
Special Requirements
D.0 DISPLACED JANITOR OPPORTUNITY ACT.
D.1. A successor contractor or successor subcontractor shall retain, for a
90 day transition employment period, employees who have been employed by the
terminated contractor, or its subcontractors, if any, for the preceding four months
or longer at the site or sites covered by the successor service contract unless the
successor contractor or successor subcontractor has reasonable and substantiated
cause not to hire a particular employee based on that employee's performance or
conduct while working under the terminated contractor. The terms and conditions
of Chapter 4.5 Section 1060 of Part 3, Division 2 of the Labor Code will apply to
the successor contractor.
D.2. BUILDING KEY REQUIREMENTS.
D.2.1.The contractor will be issued keys to all areas in which janitorial
services are to be performed. Two (2) keys per area will be issued to the
Contractor. The Contractor shall maintain such control over issued keys as to
prevent duplication or loss.
D.2.2. Should contractor's loss or failure to control keys result in the
necessity for the City to replace its locks the Contractor shall be required to pay for
the same. Contractor understands and accepts that the agreed upon cost of
recombinating a lock core and key replacement is $500.00 per site.
D.2.3. In the event of contract termination, cancellation, or completion, the
Contractor must return all keys issued to him/her.
D.2.4. The Contractor understands and agrees that all monies due him shall
be withheld until such time as Contractor has returned all keys issued to him. If the
Contractor is unable to produce any of the keys issued to him, he shall assume full
financial responsibility for changing all affected locks, and providing the necessary
keys for those new locks.
D.3 PHOTO IDENTIFICATION TAGS.
D.3.1 . All of Contractor's employees shall at all times wear an identification
tag bearing the employee's name and photograph.. Name tags shall be worn in a
conspicuous place so as to be readily visible.
',4 083
Last Revised 02n112
DA. BUILDING SECURITY.
D.4.1. The Contractor shall be responsible for the safekeeping of all areas in
which janitorial services are performed at times other than the City's regular
business hours. This responsibility shall include but not necessarily be limited to the
following:
Barring all unauthorized persons.
Locking and securing all doors and windows, activating the alarm system
and turning off lights in these areas when the Contractor leaves the premises,
except those lights and equipment designated to be continuously turned on.
Keeping entry door locked at, all times and alarm system for those doors
activated.
1.�
2479/015610-0002
999772.01 .04/24/12 -2-
CITY/SA/HA/FA MEETING DATE: May 1, 2012
ITEM TITLE: Approval to Submit a Project Application for
Edward Byrne Memorial Justice Assistance Grant Funds
for Fiscal Year 2012/2013 to the U.S. Department of
Justice with the City of Riverside Acting as Lead Fiscal
Agent and Authorize the City Manager to Sign an
Interlocal Agreement
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _
CONSENT CALENDAR: S
STUDY SESSION:
PUBLIC HEARING:
Approve the submission of a project application for Edward Byrne Memorial Justice
Assistance Grant (JAG) funds for Fiscal Year 2012/2013 to the U.S. Department of
Justice with the City of Riverside acting as lead fiscal agent and authorize the City
Manager to sign an interlocal agreement.
FISCAL IMPLICATIONS:
The City is eligible to receive Fiscal Year 2012/2013 JAG funds in the amount of
$11,812. However, ten percent (10%) or $1,181 will be allocated to the City of
Riverside to act as lead fiscal agent. The lead fiscal agent will coordinate the joint -
application submission for all fifteen local jurisdictions in Riverside County and
administer the grant which includes quarterly and annual reporting. The net JAG grant
allocation for the City is $10,631. No matching funds are required.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The U. S. Department of Justice, Bureau of Justice Assistance (BJA) has made law
enforcement funds available for Federal Fiscal Year 2012/2013 through the Edward
Byrne Memorial Justice Assistance program. BJA formula funding for Fiscal Year
2012/2013 JAG Disparate Area is $517,244 for eligible Riverside County jurisdictions.
This year's allocation requires eligible local jurisdictions to apply jointly and to select
one agency to act as lead fiscal agent. The City of Riverside has agreed to act as lead
fiscal agent with the following two conditions: 1) they receive the full ten percent
0 0%) allowed for administrative costs under the grant, and 2) the County of Riverside
act as lead fiscal agent for the Fiscal Year 2013/2014 JAG grant allocation. All
eligible jurisdictions will be required to sign an interlocal agreement accepting the City
of Riverside as lead fiscal agent (Attachment 1).
JAG grant funding is designed to be used for technical assistance, training, personnel,
equipment, supplies, contractual support, information systems for criminal justice, and
criminal justice related research and evaluation activities. The La Quinta Police
Department has requested funding for: 1) a new trail camera to replace the antiquated
device currently assigned to the La Quinta Special Enforcement Team. This camera
will be used to conduct surveillance of areas that are prone to crime such as vandalism
and theft. The purchase of this camera will help reduce the number of man hours used
during surveillance operations and will assist in the apprehension and prosecution of
suspects ($750). 2) A digital camera with zoom lens to replace the existing 35mm
camera. Cameras are a vital tool for law enforcement and are used to photograph
crime scenes which can then be used as evidence in court proceedings. The addition
of a camera with a strong zoom lens can also assist with photographing locations in
preparation of search warrants. These photographs will better prepare officers during
the service of the search warrant providing better officer safety ($1,381). 3) An
Extended Warranty for a Forensic Phone Kit which was previously purchased with JAG
grant funds in a prior year which includes Software Upgrades and Technical Support.
The Forensic Phone Kit downloads data from cell phones which can be used to aid
criminal investigations ($1,100). 4) Three new EDA's (Electronic Development
Automation) for the La Quinta Traffic Team ($7,400). These EDA's will be used to
issue electronic traffic citations, generate traffic collision reports and serve as an MDC
which has the capability of connecting to the county's computer aided dispatch
system. The three new EDA's will replace the current EDA's which are outdated.
The JAG grant application deadline is May 14, 2012.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve the submission of a project application for Edward Byrne Memorial
Justice Assistance Grant (JAG) funds for Fiscal Year 2012/2013 to the U.S.
Department of Justice with the City of Riverside acting as lead fiscal agent and
authorize the City Manager to sign an interlocal agreement; or
2. Do not approve the submission of a project application and do not authorize the
City Manager to sign an interlocal agreement; or
3. Provide staff with alternative direction.
w 086
Respectfully submitted,
Os Santan anagement Analyst
Approved for submission by:
V " -,L � Q----:—
Mark Weiss, Interim City Manager
Attachment: 1. Interlocal Agreement
,.a 087
ATTACHMENT 1
INTERLOCAL AGREEMENT
BETWEEN THE CITIES OF BANNING, CATHEDRAL CITY, COACHELLA, CORONA, DESERT
HOT SPRINGS, HEMET, INDIO, LA QUINTA, LAKE ELSINORE, MORENO VALLEY, PALM
SPRINGS, PERRIS, SAN JACINTO, THE COUNTY OF RIVERSIDE AND
THE CITY OF RIVERSIDE, CA
CONCERNING DISTRIBUTION OF THE
2012 JUSTICE ASSISTANCE GRANT AWARD
This Agreement is made and entered into this _ day of ,2012, by and between THE CITY
OF RIVERSIDE, acting by and through its governing body, the Riverside City Council (hereinafter
referred to as "CITY"), and the aforementioned COUNTY (hereinafter referred to as "COUNTY") and
named CITIES (hereinafter referred to as "CITIES"), acting by and through their respective
governing bodies, the Board of Supervisors and City Councils, all of whom are situated within the
County of Riverside, State of California, as follows:
WHEREAS, each governing body, in performing governmental functions or in paying for the
performance of governmental functions hereunder, shall make that performance or those payments
from current revenues legally available to that party; and
WHEREAS, each governing body finds that the performance of this Agreement is in the best
interests of all parties, that the undertaking will benefit the public, and that the division of costs fairly
compensates the performing party for the services or functions under this Agreement; and
WHEREAS, the CITY agrees to release to COUNTY and CITIES their respective grant
allocation from the JAG Award, less ten percent (10%) re -allocated to CITY, as reflected on
Appendix 1 here attached and hereby incorporated by reference as part of this agreement, on a
reimbursement basis; and CITY agrees to provide the administration of COUNTY's and CITIES'
programs during the entire permissible duration of said programs; and additionally the COUNTY and
CITIES each agree that it is their responsibility to ensure these funds are expended in accordance
with JAG guidelines; and
WHEREAS, the COUNTY, CITIES and CITY believe it to be in their best interests to
reallocate the JAG funds,
NOW THEREFORE, the CITY and COUNTY and CITIES agree as follows:
Section 1.
CITY agrees to release to COUNTY and CITIES up to their respective grant allocation from the JAG
Award, less ten percent (10%) re -allocated to CITY, as reflected in Appendix 1 here attached and
hereby incorporated by reference as part of this Agreement, on a reimbursement basis, from the
JAG Award within (45) days upon receipt of fully documented reimbursement request, and; CITY
agrees to provide the administration of COUNTY's and CITIES' programs during the entire
permissible duration of said programs.
Section 2.
COUNTY and CITIES each agree that it is their responsibility to ensure these funds are expended in
accordance with JAG guidelines.
MOU - 2012 Justice Assistance Grant Page 11
Section 3.
COUNTY and CITIES agree to provide CITY with sufficient timely information as necessary within
five business days after receiving written request from CITY to meet JAG requirements for quarterly
and annual financial and performance reports.
Section 4.
Nothing arising from this Agreement shall impose any liability for claims or actions against CITY
other than what is authorized by law.
Section 5.
Nothing arising from this Agreement shall impose any liability for claims or actions against COUNTY
and/or CITIES other than what is authorized by law.
Section S.
Each party to this Agreement will be responsible for its own actions in providing services under this
Agreement and shall not be liable to any other party to this Agreement for any claim or action arising
from the services provided under this Agreement.
Section 7.
The parties to this Agreement do not intend for any third party to obtain a right by virtue of this
Agreement.
Section 8.
By entering into this Agreement, the parties do not intend to create any obligations, either express or
implied, other than those set out herein; further, this Agreement shall not create any rights in any
party not a signatory hereto.
'." 089
MOU - 2012 Justice Assistance Grant Page 12
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
COUNTY OF RIVERSIDE, CA
Chair, County Board of Supervisors
ATTEST:
Clerk of the Board of Supervisors
APPROVED AS TO FORM:
County Council
CITY OF RIVERSIDE, CA
Scott C. Barber
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
Greg Priamos
City Attorney
By:
%." 090
MOU - 2012 Justice Assistance Grant Page 13
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF BANNING, CA
City Manager
ATTEST:
Clerk
APPROVED AS TO FORM:
City Attorney
CITY OF RIVERSIDE, CA
Scott C. Barber
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
Greg Priamos
City Attorney
By:
w 091
MOU - 2012 Justice Assistance Grant Page 14
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF CATHEDRAL CITY, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
MOU - 2012 Justice Assistance Grant
CITY OF RIVERSIDE, CA
Scott C. Barber
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
Greg Priamos
City Attorney
M
,.N n J 2 Page 15
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF COACHELLA, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
CITY OF RIVERSIDE, CA
Scott C. Barber
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney Greg Priamos
City Attorney
By:
MOU - 2012 Justice Assistance Grant
a 093
Page 16
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF CORONA, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CITY OF RIVERSIDE, CA
Scott C. Barber
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
Greg Priamos
City Attorney
0
.,. 094
MOU - 2012 Justice Assistance Grant Page 17
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF DESERT HOT SPRINGS, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
CITY OF RIVERSIDE, CA
Scott C. Barber
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney Greg Priamos
City Attorney
By:
'•a 095
MOU - 2012 Justice Assistance Grant Page 18
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF HEMET. CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CITY OF RIVERSIDE, CA
Scott C. Barber
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
Greg Priamos
City Attorney
By:
" 096
MOU - 2012 Justice Assistance Grant Page 19
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF INDIO, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CITY OF RIVERSIDE, CA
Scott C. Barber
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
Greg Priamos
City Attorney
By:
..M 097
MOU - 2012 Justice Assistance Grant Page 110
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF LA QUINTA, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CITY OF RIVERSIDE, CA
Scott C. Barber
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
Greg Priamos
City Attorney
By:
...« 098
MOU - 2012 Justice Assistance Grant Page 111
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF LAKE ELSINORE, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CITY OF RIVERSIDE, CA
Scott C. Barber
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
Greg Priamos
City Attorney
By:
a 099
MOU - 2012 Justice Assistance Grant Page 112
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF MORENO VALLEY, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
MOU - 2012 Justice Assistance Grant
CITY OF RIVERSIDE, CA
Scott C. Barber
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
Greg Priamos
City Attorney
0
" 100
Page 113
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF PALM SPRINGS, CA
City.Manager
ATTEST:
City Clerk
CITY OF RIVERSIDE, CA
Scott C. Barber
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
City Attorney Greg Priamos
City Attorney
By:
101
MOU - 2012 Justice Assistance Grant Page 114
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF PERRIS, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CITY OF RIVERSIDE, CA
Scott C. Barber
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
Greg Priamos
City Attorney
21
" 102
MOU - 2012 Justice Assistance Grant Page 115
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF SAN JACINTO, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CITY OF RIVERSIDE, CA
Scott C. Barber
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
Greg Priamos
City Attorney
M
.'a 103
MOU - 2012 Justice Assistance Grant Page 116
Appendix 1
Eligible Agencies in FY2012 JAG Disparate Area
BJA
Riverside City FA Formula To Fiscal Agent
New
Allocation % to FA
Riverside City
125,412
(39,180)
164,592
Banning
12,324
1,232
11,092
Cathedral City
17,719
1,772
15,947
Coachella
16,901
1,690
15,211
Corona
17,795
1,779
16,016
Desert Hot Springs
25,952
2,595
23,357
Hemet
29,915
2,991
26,924
Indio
32,497
3,250
29,247
La Quinta
11,812
1,181
10,631
Lake Elsinore
10,534
1,053
9,481
Moreno Valley
69,724
6,972
62,752
Palm Springs
24,111
2,411
21,700
Perris
15,469
1,547
13,922
Riverside County
96.085
9,608
86,477
San Jacinto
10,994
1,l)99
9,895
517,244
517,244
% To Fiscal Agent
7.575%
$ To FA
39,180.00
MOU - 2012 Justice Assistance Grant
10.0%
10.0%
10.0%
10.0%
10.0%
10.0%
10.0%
10.0%
10.0%
10.0%
10.0%
10.0%
10.0%
10.0%
104
Page 117
Twyl 4' 4P Qum&
CITY A/HA/FA MEETING DATE: May 1, 2012
ITEM TITLE: Consideration of the Appropriation for
Martha's Village and Kitchen for Construction of a Food
Storage Facility or for Operations Funding of the
Coachella Valley Rescue Mission
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: J-
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve the request made by Martha's Village and Kitchen for funding the
construction of a Food Storage facility. This request aligns with the City Council's
previous practice to fund one time capital projects to support homelessness rather
than ongoing operations.
FISCAL IMPLICATIONS:
Martha's Village and Kitchen was appropriated $50,000 to be used for expansion
of Emergency Shelter facilities at their location in Indio. The addition of Emergency
Shelter facilities has not been built and they are requesting this funding be approved
for a Food Storage facility that is planned for construction (Attachment 1). The
total cost of construction is approximately $300,000 and they have identified
$100,000 in potential grant funding.
The Coachella Valley Rescue Mission (CVRM) also has requested this appropriation
of $50,000 for operational funds for the food and shelter services provided by the
organization.
CHARTER CITY IMPLICATIONS:
►67M
BACKGROUND AND OVERVIEW:
Martha's Village and Kitchen is a 501(C) 3 organization created in 1990 to serve
homeless families and individuals in the Coachella Valley. Services provided by the
organization include transitional housing, emergency shelter, food services, health
and mental health services, career and education services, case management,
children's services, recovery services, and emergency assistance. 10
.. N
On August 4, 2009, the City Council requested that Martha's Village and Kitchen
and CVRM attend a City Council meeting in October 2009 to discuss homeless
needs in the east end of the valley.
On October 9, 2009, the City Council appropriated $50,000 to Martha's Village
and Kitchen and CVRM to be used to construct Emergency Shelter facilities planned
by both organizations. The funding.was provided to the CVRM to complete the
construction of the facility. Martha's Village and Kitchen has not been able to
move forward with the construction of the emergency shelter facilities but has
significantly expanded their food services and is now in need of a food storage
facility. According to information provided by Martha's Village and Kitchen, they
are serving 251,000 meals per year. To address this issue, they are planning to
build an 8,000 sq. ft. facility on the property. The addition of this facility will
increase efficiency in the operation and provide additional dry and cold storage of
food.
Should the City Council consider funding the food shelter facility, a condition such
as a proof of Notice to Proceed be required prior to funding the project. The City
Council may also want to set a date in which this funding must be used or it is
returned to the General Fund Reserve.
At the April 17, 2011 City Council meeting, Council Member Osborne suggested
that this funding be considered for use by the CVRM to support the operation of
their Emergency Shelter. A request letter has been submitted by the CVRM
requesting funding for their operation that includes food and emergency shelter
services (Attachment 2).
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve the appropriation of $50,000 for Martha's Village and Kitchen for
construction of a Food Storage; or
2. Approve the appropriation of $50,000 for Operations funding for the
Coachella Valley Rescue Mission; or
3. Do not approve the appropriation of $50,000 for Martha's Village and
Kitchen for the construction of a Food Storage Facility or for the Operations
funding for the Coachella Valley Rescue Mission: or
4. Provide staff with alternative direction.
" 106
Respectfully submitted,
Edie Hylton
Community S rvices Director
Approved for submission by:
Mark Weiss, Interim City Manager
Attachments: 1. Request for the Food Storage Facility
2. Request for Food and Shelter Operations
107
ATTACHMENT 1
VILLAGE &KITCHEN
A p4P)NfP Of IAiXEP )qf'S VIll AGES'
Edle Hylton
Community Services Director
78-495 Calle Tampico
La Quinta, CA 92253
83791 Date Ave.. Indio, Gdfomiz 92201.4737
P. 76a347.4741 • F. 760.347-9551
w ..marthasvillage.org • Fed Tax ID # 33-0777892
March 26"', 2012
Dear Ms. Hylton,
On October 28t' 2009, Martha's Village and Kitchen received a $S0,000 award from the City of La
Quinta City Council to assist with the construction of a permanent emergency shelter adjacent to our
existing facility. Unfortunately, due to the difficulty of finding both sufficient capital and operating funds
in the current economic climate, we have had to set plans for the $11.S million facility aside for the time
being. That said, I am writing to request a transfer of the funds from an overnight shelter to a new food
warehouse to serve the area's homeless and working poor. Martrsha's Village & Kitchen offe
approximately 251,000 meals a year to our neighbors in need. In the past six months, the demand for
our daily adult lunch has increased to 10,784 adults per month. The number of children served has nearby
increased to 10,155 per month. In order to meet this demand, we currently lease space in a warehouse for dry food storage. There is no cold storage in the building and the facility is a a state of
disrepair. In addition, because it is not well insulated and the air conditioning is antiquated, we have to
constantly monitor and maintain this equipment in order to comply with USDA mandated temperatures
for dry food storage.
To address these problems and to create cost -saving efficiencies, we are planning the construction of an
8,000 SF warehouse on our property. By constructing a modern storage facility, we can greatly reduce
our annual operating expenses while simultaneously enhancing our ability to serve the community.
Some efficiencies we expect to realize include:
• The new facility will be fully insulated and air conditioned making it easier to maintain USDA
required temperature standards for the storage of dry food.
• The warehouse will include a walk-in freezer allowing us adequate cold storage to take
advantage of special bulk pricing on frozen foods, fresh fruits and vegetables and meat. This
walk-in freezer will have a back-up generator in case of power outages. (In last summer's
blackout we came within hours of losing almost $20,000 in stored food.)
• Elimination of costly warehouse lease payments. (Currently $5,200 per month)
• Reduction in maintenance, utilities and other operating costs.
The total estimated cost of the new facility is approximately $300,000. We have already identified
$100,000 in potential grant funding. The transfer of the $50,000 award from the City of La Quinta will
bring the realization of this plan within reach.
late your consideration of this request. If you have any questions, or would like to discuss our
Rr plealea of hesitate to contact me.
14
Director Vice President of Programs
Martha's Village and Kitchen
760-347-4741 Ext. 304
A ParNer Age^.;:, or
FATHER JO£'S
VILLAGES"
..p 108
vim
CVR V 1
Coachella Valley
Rescue Mission
TO: Edie Hylton
Community Services Director
City of La Quinta, CA
FROM: Darla Burkett
Executive Director
Coachella Valley Rescue Mission
RE: Fund Request
Date: April 4, 2012
Dear Edie and La Quinta City Council,
ATTACHMENT 2
Please consider -this as a funding request of $50,000 to benefit the people served at the
Coachella Valley Rescue Mission.
Since 1971, Coachella Valley Rescue Mission has been an oasis, a place of refuge for the
homeless and needy in our valley. We are a safe haven, a place of rest and recovery for
the weary. We are a place where daily physical and spiritual needs are met. The Mission
is a 501 (c) 3 not for profit organization, incorporated in the State of California in 1971.
An 11 member volunteer Board of Directors governs the organization. The Board of
Directors meets monthly and establishes all organizational policy for the Mission. The
Mission also benefits greatly from hundreds of community volunteers.
We moved to our new facility in November 2011.Our services at CVRM have greatly
expanded. In our full service programs we are providing housing/shelter and life
changing programs to 150 men, women and children every day.
In our overnight/emergency shelter we are providing shelter, meals, showers and case
management to 75 people every day.
Out new cafeteria and commercial kitchen allows us to seat 150 people at one time.
We are now providing 550 to00 meals every day and free of charge, to anyone in need.
760 347 3512 office \ 760 347 8073 fax \ info@cvrm.org \ www.cvrm.org
47-470 Van Buren - P.O. Box 10660 \ Indio, CA 92202-2564
CVRM
Coachella Valley
Rescue Mission
The Coachella Valley Rescue Mission is the only emergency shelter between Blythe and
San Diego. Coachella Valley Police Departments, Fire Departments, Hospitals and Taxis
drop off homeless people to us throughout the month for various reasons.
Homelessness and the need for food and shelter have also increased in the City of La
Quinta. From January 2010 to May 2011 we provided services to La Quinta residents. In
zip codes 92247, 92248, and 92253. Coachella Valley Rescue Mission served 716
families, 498 men, 387 women, 177 children, 12 homebound, 17 senior citizens, 58
monthly public showers, 177 monthly food boxes, individual's daily food and 200 other
non-food services. In 2010/11 CVRM experienced an increase of.45% of people in need
in the Coachella Valley.
Our August, 2011 backpack giveaway we provided 3334 backpacks and 414 went to
children living in the City of La Quinta. Many of these same children also received a new
pair of shoes.
As a non-profit serving the homeless, our funding sources have been greatly reduced.
Private donations are also down,
The City of La Quinta has generously assisted us with funding in the past, and we are
seeking assistance in the amount of $50,000 for shelter and food for the homeless and
hungry for 2012/2013.
I appreciate your consideration of this request.
Sincerely,
Darla Burkett
Executive Director
110
760 347 3512 office \ 760 347 8073 fax \ info@cvrm.org \ www.cvrm.org
47-470 Van Buren - P.O. Box 10660 \ Indio, CA 92202-2564
AGENDA CATEGORY:
CITY / SA / HA / FA MEETING DATE: May 1, 2012 BUSINESS SESSION:
ITEM TITLE: Discussion of Recommended Program CONSENT CALENDAR:
Options for the Fiscal Year 2012/2013 Budget /
STUDY SESSION: J_
PUBLIC HEARING:
RECOMMENDATION:
That the City Council review staff recommendations for, a balanced Fiscal Year
2012/2013 Budget and provide policy direction with respect to the preparation of a
budget document for consideration in June 2012.
FISCAL IMPLICATIONS:
The proposed changes and/or reductions represent a balanced Fiscal Year 2012/2013
Operating Budget. However, approximately $2.25 million of the "Future Operation
Reserve" is utilized in achieving this balance, leaving approximately $925,000 of that
Reserve for future allocation.
CHARTER CITY IMPLICATIONS:
None for this action.
BACKGROUND AND OVERVIEW:
The City's Annual Financial Management Review (FMR) projected a General Fund
budget deficit of $4.2 million for Fiscal Year 2012/2013, growing to $5.3 million in
Fiscal Year 2013/2014. A multi -faceted approach involving expenditure reductions
and revenue enhancements was proposed in the FMR to stabilize and reverse the
projected deficits. As part of that effort, staff initiated a modified zero -based budget
(ZBB) process in an effort to identify appropriate options for consideration during this
year's budget review. The modified ZBB process involves the following steps:
•,.a� 111
1. Finance prepares a base budget projection, including anticipated revenues
and required expenditures to maintain current service levels (i.e., the
base); a projected city-wide surplus/deficit is ascertained via this process.
The size of any projected deficit determines the depth to which service
reductions are considered.
2. Each Department is provided the base budget dollar amount for its Fiscal
Year 2012/2013 operations and is afforded an opportunity submit
proposed and prioritized Program Changes including Additions (i.e.,
requested new program funding) and Reductions. Staff was requested to
evaluate reductions totaling no less than 15% of base budgets this year.
3. The City Manager reviews Program Changes with Department Directors
and formulates a city-wide budget recommendation for City Council
consideration.
The emphasis at this stage is primarily on the General Fund. Staff recognizes and
must account, however, for impacts upon other dedicated and enterprise funds in this
endeavor.
Creation of an Ad Hoc Budget Subcommittee afforded the City Manager the
opportunity to review the budget process and recommended program changes with the
Subcommittee as a pre -cursor to full City Council consideration. Staff met with the
Subcommittee on April 18, 2012 for that purpose. Two substantive changes have
been made to the packet subsequent what was provided the Subcommittee:
1. Sales Tax Revenues were increased by approximately $150,000 in
consideration of newly received HDL estimates;
2. A Program Change was added for Assessment Engineering ($225,000)
related to Landscape and Parks funding pursuant to Council direction at
the April 17, 2012 meeting.
The net result of these two changes reduces the reserve carryover for Fiscal Year
2013/2014 from $1,000,000 to $925,000.
Fiscal Year 2012/2013 Base Budget Projections
Budget projections this year are complicated by recent State Legislature and Supreme
Court actions affecting Redevelopment Agencies throughout the State of California.
Unknown and changing implementing assumptions, implementing decisions of the RDA
Oversight Board and Department of Finance, and pending legislation may all have
dramatic impacts upon staff projections, especially as they relate to property tax
distribution and available revenues associated with RDA dissolution and Successor
Agency activities. With that caveat, Attachment 1 is, a revenue and expenditure
summary incorporating recommended adjustments toward achieving a balanced budget
for Fiscal Year 2012/2013. Attachment 2 reflects a detailed summary of
112
recommended Program Changes for Fiscal Year 2012/2013, plus a listing of additional
changes (2Y) that may be required the following year to bring the City's General Fund
budget into balance. Items 1 through 52 on Attachment 2, entitled Program Changes
and Reductions — Detail, are recommended for Fiscal Year 2012/2013. Attachment 3
represents a summary of revenues and expenditures for Fiscal Year 2013/2014
assuming 2Y changes were implemented for next year. Attachment 4 provides
revenue estimates. Attachment 5 represents the base budget calculations for each
Department. Attachment 6 includes the actual Program Change forms with more
detailed program description and impacts submitted by Departments.
Philosophic Approach
As noted in the FMR, staff recommends a multi -faceted approach in addressing the
budget challenge. Potential revenue enhancements include:
• Application for TUMF Membership
$412,500-$550,000
• Fee adjustments
$300,0004500,000
• TOT enforcement
$300,0004600,000
While very few Program Additions are recommended (e.g., funding for elections,
economic development consulting, and NPDES permit increase), an extensive list of
Program Reductions are considered with over $900,000 in cuts proposed in Fiscal
Year 2012/2013. Miscellaneous operational cuts are proposed throughout the City.
Additionally, staff recommends significant reductions in marketing and promotions;
15% reductions in funding for the La Quinta Chamber of Commerce (Chamber), the La
Quinta Arts Foundation and the Coachella Valley Economic Partnership (CVEP);
elimination of one vacant Senior Secretary position in Public Works; elimination of an
engineering development review contract in Public Works; reductions to landscape and
maintenance contracts throughout the City; reassignment of one full-time employee
from the City Manager's Office to Planning to help establish a program for more
focused enforcement of TOT; and exercising the option to terminate the lease
agreement for the Police Substation on Corporate Centre Drive. Additionally, staff has
embarked upon employee negotiations with an eye toward salary and benefit
adjustments to further close the gap between expected revenues and projected
expenses.
The combination of revenue enhancements, expenditure reductions, compensation
adjustments and judicious use of budgeted reserves may allow the City Council to
approve a budget for Fiscal Year 2012/2013 without requiring employee layoffs or
dramatic service reductions. It appears, however, that staffing reductions will be
necessary to fully achieve long term sustainable operations (i.e., wherein stabilized
revenues fully fund ongoing expenditures). Accordingly, staff has identified selected
positions and additional programs (i.e., `2Y") that may be subject to elimination if
further or alternative reductions are required. Identifying these programs at this time
p 113
will allow the City the opportunity to plan ahead for the eventual paring of programs
and services, cross -train personnel where appropriate, and better position itself for the
uncertainties associated with State actions affecting activities previously associated
with Redevelopment that are now in a state of suspension or shutdown.
Fiscal Year 2012/2013 Program Changes
A complete listing and description of Program Changes, Additions, and Reductions are
included in the attachments. Following is a brief narrative of some of the highlights of
recommended Fiscal Year 2012/2013 changes by Department:
Legislative
• Reduction of Legal budget consistent with expenditure history for the past two
years
• Reduction in Travel budget allowing sufficient funds for each Council Member to
attend one conference, plus funding for Council Member's official duties with
the League of California Cities
City Manager
• Transfer of one position to Planning for implementation of TOT enforcement
initiative;
• Reducing consulting marketing services by 50%, eliminating some programs
(i.e., calendar), reducing others, and bringing some activities in-house
• Reducing contributions to the Riverside County Fair and National Date Festival
and Jacqueline Cochran Air Show by 50%
• Reducing CVEP and the Chamber contribution by 15%
• Cutting miscellaneous operation accounts, affecting budgets for training,
promotional materials, employee recognition event, and etc.
• Addition of General Fund monies for Economic Development consulting
($45;000)
City Clerk
• Addition of funding for legally mandated election
e Eliminate funding for the Holiday Open House
Community Services
• Reduction in miscellaneous operational accounts affecting various special events
and special projects
• Eliminating funding for the Prestige Golf Event
p 114
• Reduced funding for PM 10 activities at SilverRock consistent with new contract
provisions
• Reduced funding for utilities consistent with anticipated expenses upon
installation of new equipment at the La Quinta Senior Center
• Reduced funding for the La Quinta Arts Foundation by 15% (i.e., consistent
with reductions to the Chamber and CVEP)
• Reduced funding for non -safety related tree maintenance and park over -seeding
• No changes proposed to Library/Museum in anticipation of continued pass
through of previous tax increment funding
• No changes to SilverRock (other than reduced operation of the entry water
feature) in consideration of its Enterprise Fund and revenue -generating nature
Building and Safety
• Reductions in miscellaneous operational accounts
• Reduction in low-income Code Compliance grant program to a level more
consistent with historic expenditure patterns
Fire
• Eliminate Volunteer Appreciation Dinner
• No other reductions in anticipation of continued pass through of previous tax
increment funding
Finance
• No changes proposed
Police
• Termination of Substation Lease at Corporate Centre Drive
Planning
• Addition of one time funding for setup of TOT enforcement program; involves
transfer of one position from the City Manager's Office to Planning
Public Works
• Addition of funding for Assessment Engineering (Special Assessments and
Parks, $225,000); and NPDES permit costs ($30,000)
• Eliminate vacant Senior Secretary position
• Reduction of 15% to street sweeping program
o Reduction to palm tree trimming and landscaping programs
•..a- 115
• Reduction in miscellaneous operation accounts affection training, supplies and
commercial graffiti abatement
• Eliminate consultant construction inspection services (relying upon in-house
staff)
2Y Program Changes
Further cuts than those proposed above for Fiscal Year 2012/2013 generally involve
occupied positions. While staff is not proposing these cuts for Fiscal Year 2012/2013,
we do believe it important to plan for reductions that may be required in the near
future to obtain a sustainable balance. These reductions may be partially avoided
pending improvements to the economy, economic development success, possible
restoration of some level of housing/redevelopment activity, and adjustments to
employee compensation levels. Additionally, it is likely the next City Manager may
consider structural reorganizations in an effort to realize greater organizational
efficiencies.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Review staff recommendations for a balanced for Fiscal Year 2012/2013
Budget and provide policy direction with respect to preparation of a budget
document for consideration in June 2012; or
2. Provide staff with alternative direction.
Respectfully submitted,
Mark Weiss, Interim City Manager
Attachment: 1. Fiscal Year 2012/2013 Program Changes & Reductions -
Summary
2. Fiscal Year 2012/2013 Program Changes & Reductions -
Detail
3. Fiscal Year 2013/2014 Program Changes & Reductions -
Summary
4. General Fund Revenues Detail
5. Fiscal Year 2012/2013 Base Budget Calculation
6. Program Change Forms By Department
« 117
Fiscal Year
2012/13 Budget
,.p. 118
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."" 140
Attachment 6
Program Change Forms
By Department
"` 141
Program:
Department:
Request Summary m
� w an, tnb
suwmry am. ww On b beak
wwrkm: Who hmt b twbp
PmesomWW We I wNt will a wig It o.
vast w . a for want wig a 0a
m Beset. sna tw" lone; sn
tlwrs wlV unastalY mat xvbgi
w rewnma
What would be the
Impact H the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Addition (A) or Reduction (R)
Program Change Form Department Priority
2012/2013
City Manager Priority
City Council:
Miscellaneous Adjustments Accepted (A) Rejected (R)
Building & Safety Department
Reduce 2012/2013 budget operations expenses by $6,000 through various small funding adjustments
Health Department Services for Structural Abatement account funds for recent years are unused. Similarly, Public
sings Operating Supplies expenses are less than budgeted. Reducing these funds would have no impact on the
ty to maintain current service levels. General Fund operations expenses would be reduced by $6,000.
Coat Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
sonnel
Operations
Capital
Total Operating
Costs
Revenue
Gain <Loss>
Operating Costs
No change in personnel costs is anticipated.
This program change reduces net operations costs by $6,000.
101-5004-424.51-39 Decrease Health Department services for structural abatement expense by$1,500from $1SOOto
$0
101-5008-41956-02 Decrease Public Buildings Operating Supplies expense by $4,500 from $12,600 to $8,100
No change in capital costs is anticipated.
<$6,000>
<$6,000>
R
Y
142
AM
Fiscal Year:
Program:
Department:
Request Summary m
o,r a t.,a senlnan,
this
aw^�n ry am ma ft. bask
quntbm: Whet Is MYp
proeassed: had wa It "him;
whet wa It seep when wa a b,
In aeeet, and for law ksp; sit
them any aeetibp sae u bM
w Me ads
What would be the
Impact R the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta Priolly Iracking
Resource Allocation Plan addition (A) or Reduction (R)
Program Change Form Department Priority
2012/2013 City Manager Priority
City Council:
Eliminate Code Compliance/Animal Control Travel/Training Budget Accepted (A) Rejected (R)
(Building & Safety Department
Reduce 2012/2013 and future years' operations costs by $3,450 by eliminating the Code Compliance and Animal
Control training budget line items.
storically, Code Compliance and Animal Control Officers attend periodic training provided by the California
soc(ation of Code Enforcement Officers (CACEO), resulting in various levels of certification by the organization.
rtification and continuing education of officers is not currently required by any governmental entity or as a condi
employment, but may be in the future. Training regarding new legislation and best practices within the industry
wid be sought locally and/or provided in-house.
)gram change would reduce General Fund expenses by $3,450 plus an unknown variable amount due to City
operational costs to and from the training, which alternates between the LA basin and northern California.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
®operations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
®Operating Costs
change In personnel costs is anticipated.
his program change reduces operations costs by $3,450.
01-5004-424.51-01 Decrease Code Compliance Travel/Training expense by $2,050
01-5006-426.51-01 Decrease Animal Control Travel/Training expense by $1,400
143
Program:
Department:
Request Summary: In
one w twe eenbnne, thb
summery aroww ere bask
Wssanm: Whet b bby
proennd; what wa a achieve;
what w® It coat; when wa it G
In sent, erW for how bane; sro
ewe ern eesattbp eon mvbq
or rerenen
Impact of Chance:
Whet would be the
Impact it the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan Addition (A) or Reduction'(R) R
Program Change Form Department Priority 3
2612/2013 City Manager Priority
Reduce Budget for Low-income Households Grants b 50 Percent City Council:
Y 1 Accepted (A) Rejected (R)
(Building & Safety Department
Reduce 2012/2013 and future years' budget allocation of low-income Code Compliance rant assistance b 50
Reduces operations costs by $12,500. p g Y percent.
Low-income Households Grant Program account provides funds to assist qualifying applicants to correct Code
ipliance violations on their properties. This program change would reduce service to the public by reducing the
s ability to abate persistent violations. General Fund operations expenses would be reduced by $12,500.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
9ersonnel
Operations
change in personnel costs is anticipated.
his program change reduces operations costs by $12,500.
01-5004-424A2-40 Decrease low-income housing grant expense by $12,500
Capital i
Total Operating <$12,500>
Costs
Revenue -
Gain <Loss>
00 Aerating Costs <$12,500>
144
Program:
Department:
Relprest Summary: In
me w ty a awtoneu, basic
wm:wis; what aroV
tw.wlwed What N e It s
whatINCOw a; what we N win
b;
what we N oml: when wa M ke
6t effocl, and for low lone: "
tlww wry offwttbp mN uvkwi
w rov
What would be the
Impact If the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Qulnta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction (R)
Program Change Form Department Priority ,
2012/2013
City Manager Priority
City Council:
Eliminate Community Safety Manager Position Accepted (A) Rejected (R)
(Building & Safety Department
Reduce 2012/2013 and future years'staff costs by $151,318 by eliminating Community Safety Manager position
present, this position directly supervises the Senior Code Compliance Officer (SCCO), the Counter Technician, and
Office Assistant in the Code Compliance Division. All Code Compliance and Animal Control field officers (8) report
the Senior Code Compliance Officer. Elimination of the position would expand SCCO span of control to 10
3ordinates, unless offset by further staff reductions. Code research, interaction with legal counsel, and other
ministrative duties would need to be reassigned. General Fund expenses would be reduced by $151,318.
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
rsonnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
®Operating Costs
This proposal reduces personnel costs by Si%918.
101-5004-424.10-01 Decrease salary expense by$104,724
101-5004-424.20-" Decrease employee benefits expense by $44,194
This proposal reduces operations costs by $2,400.
101-5004-424.51-02 Decrease vehicle reimbursement expense by $2,400
<$151,318>
<$151,318>
R
4
Zy
145
Program:
Department:
Request Summary In
ON w two astaaoon. this
Iwmury amww fin basic
proaaoro: What b bake
Vnceand: whst will It achleas:
what will h trot when will h ha
In asset, and tw haM long; an
awn wry othetpq cost wvbpi
W ravwwsa
Impact of Change:
What would be the
Impact if the request Is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction (RI
Program Change Form Department Priority
2012/2013 City Manager Priority
Eliminate Code Compliance Officer I Position City Council:
Accepted (A) Rejected (R)
Building & Safety Department
Reduce 2012/2013 and future years' staff costs by $92,821 by eliminating one (1) Code Compliance Officer I position
present, only one Code Compliance Officer I posmon exists In the Code Compliance Division. All other line
sitions are either combination Code Compliance/Animal Control Officerlevel
5cer II (2) positions. Elimination of this position would save staff expends (4) or the more advanced Code Co level
itures with the least impact on assignment
dbility. This proposal reduces the level of service to the public as each remaining officer assumes a two -and -a half
rcent increase in workload and corresponding longer case processing times. General Fund expenses would be
luced by $92,821 in salary and benefits, plus reductions in vehicle and uniform expenses.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
rsonnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
Aerating Costs
This program change reduces personnel costs by $92,821.
101-5004-424.10-01 Decrease salary expense by $60,292 -
101-5004.424.20-" Decrease employee benefits expense by $32,529
This program change reduces operations costs by an uncalculated amount for vehicle and uniform expenses.
i
<$92,821>
<$92,B21>
HR
5
ZY
".11 146
Program:
Department:
Request rminw: et
... a. r•,.... ' w.
aenrwy sr ow ewe
eer.tlnn.: Wirt 1. Who
Pre ,* wht we a aehi " ;
wt tM It e..t: wMnrA eM
In .a et• me %, Mw.laM:.w
thm wrr.n eohq CO.[ YYYIy.
w..wnw
Impact of Change:
What would be the
Impact If the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Eliminate Weekend Animal Control/Code Compliance Services
Building & Safety Department
Priority Tracking
Addition (A) or Reduction IR) R
Department Priority 6
City Manager Priority 2y
City Council:
Accepted (A) Rejected (R)
future years' expenses by eliminating weekend Animal Control/Code Compliance services and
D I position. This program change anticipates annual savings of approximately $94,320.
ng weekend Animal Control/Code Compliance service would save 18 staff. -hours per week and have all offi(
the same schedule. Weekday customer service would be improved by having all officers on duty for public
, case resolution, and internal communication. Remaining Code Compliance staff would absorb increased
I. Some members of the community would discover the lack of enforcement on weekends. General Fund
would be reduced by $94,320 In salary and benefits, plus reductions in vehicle and uniform expenses.
Goat Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
onnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
Operating Costs
•-• •7- -••••- ram•=�.„ a,,.,om reoucuon in personnel costs of $94,320.
101-5004-424.10-01 Decrease salary expense by $30,866
101-5004-42420-*" Decrease employee benefits expense by $16,294 -
101-5006426.10-01 Decrease salary expense by $30,866 .
101-500642620-" Decrease employee benefits expense by $16,294
This program change reduces operations costs by an uncalculated amount for vehicle and uniform expenses.
No change in capital costs Is anticipated.
<$94,320>
<$94,320>
" 147
Program:
Department:
Request Summary: 1.
.es w I.w awrtww.s. thb
wwwwry wwww an bode
gmtbru: Whot Is being
powwwe; whN wa k.dd*, s;
w1w1 wa k wsn who we k t,
hr .ff.ot, sM for how Iona; m
tlwe wry offsRaq cost ssvhp
or mrwrow
What would be the
Impact H the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Eliminate Self -initiated Code Compliance Actions
Building & Safety Department
Priority Try
Addition (A) or Reduction IRI R
Department Priority 7
City Manager Priority /ZY
City Council:
Accepted (A) Rejected (R)
2012/2013 and future years' expenses by eliminating self -initiated Code Compliance actions and eliminating (1
O I position. This proposal anticipates annual savings of approximately $94,320.
ase history for 2011 indicates that approximately 34 percent of Code Compliance cases opened are self -initiated (by
ode Compliance Officers). Operating the Code Compliance Division on a complaint -driven basis would correspond to
reduction of 178 - 204 staff -hours per pay period, or the elimination of (1) Animal Control/Code Compliance Officer I
coition, saving the General Fund $94,320 in staff costs. The separate program change option to eliminate (1) Code
ompliance Officer I position, coupled with an expected increase in the number of resident -initiated complaints may
:arty balance the resulting workload and remaining staff. The community may also experience some degradation and
ibsequent suppression of property values and, thus, property taxes.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
sonnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
Aerating Costs
This program change anticipates an annual reduction in personnel costs of $94,320.
101-5004-424.10-01 Decrease salary expense by $30,866
101-5004-42420-" Decrease employee benefits expense by $16,294
101-5006-426.10-01 Decrease salary expense by $30,866
101-5006.426.20-" Decrease employee benefits expense by $16,294
This program change reduces operations costs by an uncalculated amount for vehicle and uniform expenses.
No change in capital costs is anticipated.
<$94,320>
<$94,320>
"'" 148
Program:
Department:
Request Summary• b
ons m rwe ew b
w ofkMa lurk
u
domvawWMI ar
yeue ew
pmcenwe Itm
whit rra a cut: wMn vra x b
In o/fM we M horn bee: an
or wry oewuma a uvbeI
or nwrvw
Impact of Chance;
What would be the
Impact If the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan Addition 1A) or Reduction (R) PAProgram Change Form Department Priority
2012/2013 CFty Manager Priority
City Council:
Shift EOC Telephone Expenses to Fire Budget Accepted (A) Rejected (R)
Building & Safety Department (Fire)
Increase 2012/2013 budget operations expenses by $30,000 for telephone system.
telephone usage is for the Emergency Services Center which had previously been in the Central Services Division.
ce costs will be offset by Fire Service credit revenue.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
®operations and capital expenditures.
Tbrsonnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
®Operating Costs
change in personnel costs is anticipated.
program change increases operations costs by $30,000.
5056-425A1.22 Increase Telephone expense from $0 to $30,000
change in capital costs is anticipated.
149
d
Fiscal Year:
Program:
Department:
Request Summary: in
,no or turn senow., this
summary answer fin bask
questions: What Is being
Processed; sabot wit It achiws:
what wa It cesb when well it b,
In eaacl, and for how bne: an,
Mara a" oewtbp con saving
or nvenues
Whet would be the
Impact if the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
Addition (A) or Reduction (R
Department Priority
City Manager Priority
FY2012-2013
City Council:
Central Services — QtpuCnoN r)J rEt0',qowe 4 S(, r ES Accepted (A) Rejected (R)
Finance
Reviewed the division line items for cost savings and found telephone and supplies account reductions. These
reductions would take effect with the new budget and are on going.
have no impact on the community.
R
Y G
Cost Summary: How muchwill the change cost for the next year (by personnel, operations,and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
konnel F_
Operations G
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
t Operating Costs
savings - $34,000
savings $34,000
transferred costs to emergency
Fiscal Year:
Program:
Department:
Request Summary: In
ma ar twe srdanws, ttds
summary anawr nn leak
questions: WMt k !wine
pncessad; wlat wa a addew:
adwt wa a Cost; wlan wa It M
In affect, and for low long; an
eme my offsa[Ikg Cod saving
or ...
Impact of Change:
What would be the
Impact R the request Is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
FY2012-2013
Central Services— eebW_T1oN 14 P#VWE"M6an-r'/SL4 ,SEAL
Finance
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 2
City Manager Priority
City Council:
Accepted (A) Rejected (R)
hese reductions would take effect with the new budget and are on going. The decreases were made to obtain the
5% reduction in costs for this divsion.
would result in less street improvements maintenance being performed
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
Oersonnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
0 Operating Costs
Decrease Capital Projects- Pavement Management/Slurry Seal program in $155,OOOfrom $1,000,000-accountto be
assigned with new budget. Note in FY 2011/2012 the pavement management/slurry seal program budget was
$425,000.
Total savings - $155,000 -
0
Total savings $155,000 -
" 151
Program:
Department:
Request Summary: In
Mt - twe sentm *s. this
Mummery amwer an basic
yuatemn: Whit is bsbq
orobassd: what will it achieve;
what we it eon: when wa it bs
In seem, and for how bN; are
there my oeseMng coat savbg;
or merwu
fact of Change:
What would be the
Impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La auinta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction (R)
Program,. Change Form Department Priority
-City Manager Priority
FY2012-2013
City Council:
Central Services — S)pEWALK "ts #"b)cRy QM»PS Accepted (A) Rejected (R)
Finance
A request to fund sidewalk and handicap ramp projects throughout the City. The projects will be prioritized in
accordance with a ADA Transition Plan.
addition would result in an appropriation of $75,000 for Sidewalk ($55,000) and Handicap access ($20,000)
tcts. This program was previously funded in the RDA and is now part of a multi -year ADA transition program.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
T rrsonnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
Operating Costs
Capital Projects - $75,000 account to be assigned.
addition - $75,000
$75,000
0
0
•,.M.- 15 a
Operations
Capital
Total Operating
Costs
Revenue -
Gain < Loss >
Operating Costs
Fiscal Year:
Program:
Department:
Request Summary: 1n
mw m rwe a U.M. thb
Summery awwx eve bhic
eueatlona: what b Win
procaeaed: what wa It achiaw;
whatwa It coat: wMn w01 It be
In effect. and for how long; ere
than any offaattlna war uvhgr
or nvanuas
What would be the
Impact if the request is
approved? Include the
direct and Indirect
impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
FY 2012/13
Elimination of Holiday Open House Event
Clerk Department #2001
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 1
City Manager Priority 'Y
City Council:
Accepted (A) Rejected (R►
-
Eliminate the annual Holiday Open House hosted by the Clerk's Department for the community to view City Hall, have
i free buffet lunch, and visit city departments if they wish.
The direct impact to the General Fund would be an annual savings of $8,400, and would eliminate an estimated ten
lours of Clerk Department staff time spent bidding, advertising, decorating, coordinating and monitoring the event.
There would also be a savings in B&S Department staff time for set up.) The impact to participating community
nembers would be the loss of a free lunch and time interacting with Council Members and City staff. It is estimated
hat half the guests are residents and half are city employees each year.
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
aerations and capital expenditures.
Personnel This change would have no impact on the Personnel budget.
This change would decrease line item 101-2001-411.44-01 from S400 to $0 for equipment rental, and decrease line item
101-2001-411.56-02 from $9,100 to $1,100. The decrease to the FY 12/13 Supplies & Services Starting Budget would be
$8,400 or (27%).
E
act.
0>
<$8,400>
Print Form
" 153
Operations
Capital
Total Operating
Costs
Revenue-
G n <Loss>
CAerating Costs
Fiscal Year:
Program:
Department:
Request Summary: to
«twn sentences, tw
a.." anew« rM bask
questions: ~ Is babe
procwtsaa; what wm It actaase;
what will It coat; when wig it a
in effect, am bs haw bm; am
awe any offaattbp coat asvbp:
or r .000
Impact of Change:
What would be the
Impact if the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
FY 2012/13
Supplies & Services
Clerk's Department
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 2
City Manager Priority N
City Council:
Accepted (A) Rejected (R)
Take a net reduction in supplies & Services category including contracts, meetings, mileage reimbursement, dues, and
! direct impact the the General Fund would be a savings of $3496. The impact on the department would include
iced Municipal Code updates, discontinuing membership in the International Institute of Municipal Clerks (IIMC)
the American Records Managers Association (ARMA), reducing mileage reimbursement for the Deputy to attend
inars, reducing Clerk attendance at SCCCA meetings, and eliminating annual reference materials such as the
'ornia Election Code book, James Publication Reference book and the California Clerk Directory. The impactto the
munity and city staff may be a less informed Clerk Department staff.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
Qperations and capital expenditures.
Personnel No impact.
This change would decrease the following line items:
101-2001-411.32-10 Contract Services - decrease from $13,200 to $12,000
101-2001-411.51-01 Travel, Training - decrease from $550 to $310
101-2001-411.51-03 Mileage Reimbursement- decrease from $500 to $100
101-2001-411.53-03 Membership Dues - decrease from $1080 to $700
101-2001-411.53-04 Publications - decrease from $600 to $424
101-2001-411.56.02 Operating Supplies - decrease from $9100 to $8000
The combined decrease of $3,496 equates to an 11% decrease in Supplies & Services.
No impact.
<$3,496>
None
<$3,496>
Print Form
Fiscal Year:
Program:
Department:
Reauest Summary: in
one w tan sant..Ws, Mb
Summary amwar flw basic
erwSdanc what Is b bq
pmeoaad; what w0 Is acuove;
whit wa a Cost wban wa a ba
In egad. and to, baw brq; are
there any onaetdna cost aavbrpi
or revenues
Impact of Chance:
What would be the
Impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
FY 2012/13
(1) Office Assistant Position
Clerk's Department
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 3
City Manager Priority IL1'
City Council:
Accepted IA) Rejected (R)
Elimination of one Office Assistant, Step E position salary and benefits will achieve a 14.36% ($71,793) reduction in
'ersonnel expenses from FY 2012/13 Starting Budget figures.
The impact on Records Management goals and citywide operations due to the loss of the records scanning position
would be the postponement of the availability of historic and research records on the lasefiiche system accessible
from staff desktops. Citywide, staff time to prepare reports, respond to record requests, etc. may increase due to time
spent locating and searching through paper records in their department and basement file rooms. The impact on the
_'lerk's Department would be Increased duties for the Secretary and Receptionist positions to absorb the Office
4ssistant's other duties such as filing, posting, Chambers set-up, etc. There would be no impact on the community.
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
aerations and capital expenditures.
® The change would result in acost savings of $43,512 to line item 101-2001-411.10-01, and a savings of $28,281 to line
items 101-2001-411.20 through 27 for benefits. This equates to a savings of 14.36% over FY 2012/13 Starting Budget
for Personnel.
None
None
<$71,793>
None
<$71,793>
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
Operating Costs
155
Print Form
Fiscal Year:
Program:
Department:
Request Summary: in
ons a two santrae, this
wmun ana w Ma hatra
q aatlana: what b being
WC. W: whM Na a ad*",
what win It cost: when win It bt
In affect, W for how bna; an
than any othening coin sarbv.
or nvanun
What would be the
impact N the request Is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction (R)
Program Change Form Department Priority
City Manager Priority
FY 2012/13
City Council:
2012 Election Expenses Accepted (A) Rejected (R)
City Clerk
Add an estimated $35,000 to cover County charges for a consolidated municipal election on November 6, 2012.
iirect impact to the General Fund is a biannual expenditure for Mayor and Council Member elections. The cost can
from $30,000 to $40,000 depending on county wide factors.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
gerations and capital expenditures.
Personnel F_
Operations
Capital
Total Operating
Costs
Revenue-
i <Loss>
Operating Costs
change would Increase line item 101-2001-411.32-10 by $35,000 (from $13,200 to $48,200).
A
ITV
a 156
Pr'i...... =J
Fiscal Year:
Program:
Department:
Request Sommet
mw m tan, santanna, th
summary aoswr ese bt
questbns; Whit Is babp
processorl; what we It at
whet wa It mat; when w
b eeacl, end br haw bn
them any offsetting mat
or revenues
Impact of Change
What would be the
impact if the reque:
approved? Include i
direct and indirect
Impact on both the
General Fund and tl
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Senior Center Utilities - Electric
Community Services
Priority Tracking
Addition IA) or Reduction (R) R
Department Priority 1
City Manager Priority Y
City Council:
Accepted (A) Rejected (R)
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
4erations and capital expenditures.
Personnel F
Operations
101-3002-451.41-01 reduction of <$5,000>
Capital
Total Operating
Costs
Revenue-
G n <Loss>
Operating Costs
".p r 157
Fiscal Year:
Program:
Department:
Request Summary: m
ow er tws e.ft., rut
summery What be Wale
Vuotbns: ,hMb Wbp
what WIN whet wa X eehleve;
whet WIN X t! for when wa X W
b easel, ant! for Ww b,p; an
Noe any onaeabp rost aavhg.
Or revanwa
Impact of Chance:
What would be the
Impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change. Form
2012/2013
PM10 SilverRock (Eliminate)
Community Services .
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 2
City Manager Priority
City Council:
Accepted (A) Rejected (R)
is funding is for the planting of rye grass at the undeveloped SilverRock property for PM10 control and to be utilized
a parking area during the Humana Challenge Golf Tournament.
new PM10 contract for SilverRock will be reduced and fully funded through Public Works (101-7006-431.32-15).
contract reduction will maintain the current level of service for PM70 control and event parking at SilverRock. This
be achieved by using a more cost effective rye grass seed that will be planted at a reduced rate.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
rations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
< Loss >
et Operating Costs
10 SilverRock
-3005-45132-22 elimination of <$80,000>
Fiscal year:
Program:
Department:
Reauest Summary: In
ow «nve .annow,. Wa
eununory Brow« flue beak
gwatkro: WMt k bebp
p tw 1a; mat wait aAft ;
Mff ,k to, when ;kM
in aHon, orff kr how brre; era
or
orrY oHsanbp wrt uvbq.
or nvanuro
What would be the
impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Landscape Lighting Maintenance
Community Services
Priority Tracking
Addition IA) or Reduction (R) R
Department Priority 3
City Manager Priority 'y
City Council:
Accepted (A) Rejected (R)
funding is for blanket coverage of the park electrical services under the Citywide Landscape Lighting Maintenance
electrical services for the parks will no longer be maintained by the contractor responsible for the Citywide
trical services. The parks electrical needs will be addressed on an "as needed" basis by local electrical contractors.
work will include the annual replacement of sports field lamps at the Sports Complex, Col. Paige fields, La Quinta
and Fritz Burns tennis courts. Paying for electrical repair and replacement as needed will maintain the current
Is of service while reducing the annual cost.
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
rations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
<Loss>
IF Operating Costs
'Landscape Lighting Maintenance Contract:
101-3005-451.32-07.reduction of <$19,000>
15 9
PrfntF6tm . Y
Fiscal Year:
Program:
Department:
Request Summary: b
. m ern eantencae, thb
suntttary answer Me basic
questions: What b being
procesesd: wha wa It add@
what we It cost: wM wa it ha
b effect, end for how bap: an
than ww o"SattkV can es.kv.
u menues
What would be the
impact if the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
012/2013
Fritz Burns Pool - aquatic operations and maintenance
Community Services
Priority Tracking
Addition (A) or Reduction (R) It
Department Priority 4
City Manager Priority 1
City Council:
Accepted (A) Rejected (R)
is account covers all expenses for Fritz Burns Pool operations and maintenance. Pool operations are contracted out
the Family Y of the Desert and pool maintenance is contracted out to Sharks Pools. A reduction of $6,000 from this
dget can occur due to lower expenditure costs for aquatic operations and a 15%discount for pool service/
iintenance. Costs of pool chemicals will remain the same and be budgeted for accordingly.
enditure costs for pool operations has slightly decreased over the past 3 years due to better management of
atic classes and programs with revenue generated from attendance. Aquatic programs offered will not be affected
i reduced pool operations budget. In regard to pool maintenance costs, the contractor agreed to a 15%service
punt due to volume of locations serviced -the contractor will now be providing cleaning/maintenance service for
La Quinta Park water feature and the three city fountains.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
�pperations and capital expenditures.
40®Personnel
Fritz Burns Pool:
101-30OIA5133-13 reductions of:
<$5,000> Aquatic operations/programming
<$1,000> Aquatic service/maintenance
<$6,000>
<$6,000>
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
Ot Operating Costs
p 160
Fiscal Year:
Program:
Department:
Request Summary: w
,w. w twa wntr.wa, this
aNwMry aMWY on oak
fpwatluna: what b being
pmcpaad; what qua it aaltlaw:
what wig it "; won war it M
In eftapt, and rof ow wfq: an
airs aM onaotav coat "AV
of feramwa
What would be the
Impact if the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Facility Use at the Boys and Girls Club
Community Services
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 5
City Manager Priority 7
city Council: .
Accepted (A) Rejected (R)
he City has had a Facility Use Agreement for use of the Boys and Girls Club on evenings and weekends when Club
rograms are not being held. The facility, primarily the gym, has been used for drop -in basketball and volleyball
londay through Thursday evenings. The City has access to the facility on weekends but it is rarely used. The reduction
f the number of days drop -in activities offered could be reduced to 3 days a week and reduce the amount the City
ays to the Boys and Girls Club could also be reduced accordingly. The City pays the Boys and Girls Club $40,000
nnually for the use of the gymnasium.
he impact is one evening less weekly for free drop in basketball. Residents would be able to use the facility three days
week (two nights for drop -in basketball and one night for volleyball). Weekends would be reduced to a specific
umber Saturdays annually.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
nations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
am <Loss>
t Operating Costs
Permanent Part-time Salaries:
101-3003-451.10-03 reduction of <$3,690> plus benefits for one less evening per week (per year)
License Agreement for facility use expires June 30, 2012:
101-3001-451.33-10 reduction of <$10,000>
<$13,690>
<$13,690>
,111 1 161
M
Fiscal Year:
Program:
Department:
Reeuest Summary: m
o,w a two aantw�cas, a+,
aummart anewt s be V
yuaemna: What b 4ebp
.Mt. A;w 1; will It adi.WIN Itb
.Mt wa k wg wMn wax a
m aesct, am mr Iww ": m
aWa wly OfttlmaC MVmr!
a,..
What would be the
Impact if the request Is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Community Services Prestige at PGA West
Community Services
Priority Tracking
Addition IA) or Reduction (R) R
Department Priority 6
City Manager Priority
City Council:
Accepted (A) Rejected IR)
City has $5,000 Budgeted for Fiscal Year 2011/2012 for Community Services Special Projects, Prestige at PGA West
funding for the Prestige at PGA West would be eliminated. This event has received grant funding and additional
support for several years. Collegiate athletics from sixteen schools throughout California and the nation participate
tournament at PGA West in October.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
opoperations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
*Operating Costs
Projects
)1-451.80-11 Reduction of<$5,000>
AftCity of La. Quinta Priority Tracking
® _ Resource Allocation Plan Addition (A) or Reduction (R) R
Program Change Form Department Priority 7
City Manager Priority Y
Fiscal Year: 2072/2013 -
City Council:
Program: Miscellaneous Recreation . _ Accepted (A) Rejected (R)
Department: Community Services
Request Summary: in
his cost saving measure involves reducing the special events budget by two events (Halloween Carnival and Breakfast
with Santa), decreasing the new events budget by half, pairing back the number of excursions by two, and decreasing
-^• TM^ a+
�°es1c
0ondom;~wNt b heY,a
pan -time the salaries associated with these events and excursions. Another cost saving measure could be rendered by
a^r� ;� wa a Khw.;
reducing the part time salaries associated with park and facility rentals.
wM1R wa h mn; whm wa x b
ti aaoet, oM Ihow
"on
them oiry oHMntt hp MAa Vkw
w revonuea
'
Impact of Chance:
The community would be minimally impacted by these reductions. The Halloween event will be taken on by another
agency and the Breakfast with Santa event, which only served 200+ last year, would be cut to place more emphasis on
What would be the
impact if the request is
the Christmas Tree Lighting Ceremony which is much larger and better attended. Staff will continue to offer six
approved? Include the
excursions to popular destinations, so the impact to the community is limited here as well. In coordination with these
directand indirect
Impact on both the
reductions, the part-time staff salaries associated with these items would be reduced as well. Due to minimal park and
General Fund and the
facility rentals lately, the part time staff salaries associated with these items could also be reduced.
Community
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
®operations and capital expenditures.
Personnel Reduction of part-time staff salaries: _ -
101-3003451.10-03 reduction of <$700> Events and Excursions
Reduction of part-time staff salaries: _
101-3003-451.10-03 reduction of <$2,000> Park and Facility Rentals
Reduction of events:
101-3003451.51-33 reduction of <$2,300>
Reduction of excursions:
101-300345156-02 reduction of <$2,500>
N/A
<$7,500>
<$650> Breakfast w/Santa Revenue loss
<$2,300> Excursion Revenue loss
<$4,550>
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
t Operating Costs
'." " 163
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
Operating Costs
Fiscal Year:
Program:
Department:
Request Summary: m
m. w twe..ntanm, au.
4"gum nwwn.b v
Pmcosu: V who
b MYq
pop we whit wa a .oft
wMtwa aeon; wMn waMM
to aaM, e; br row lone; on
tlwn mr otlrtt6p mt wIns
or manes
What would be the
impact If the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Community Services Special Projects
Community Services
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 8
City Manager Priority
City Council:
Accepted (A) Rejected (R)
15%reduction Is recommended for the following Special Projects:
:duce donation to the 211 Hotline <$400>; Reduce support for the Soap Box Derby <$300>; Reduce contribution for
�meless Bus Passes <$500>; Reduce La Quinta Arts Foundation <$21,800>; Reduce Community Services Grants <
e 211 Hotline donation would be reduced to $2.100, the funding for a local Soap Box Derby winner to fly out of state
the Derby Finals would be reduced by $300, and the Homeless Bus Pass donation would be reduced to $2500. LQAF
my elect to eliminate La Quinta Blues & Brews if the LQAF contract is reduced, rather than erode marketing efforts for
LOAF programs. La Quinta Blues & Brews is an emerging event which has been subsidized by LOAF and the City via
a Marketing Contract for Services and additional sponsors. Fewer non -profits will be funded than previous years
'ough this program. The City will fund fewer agencies than this year. The organizations coordinating the above
=cial projects would have less funds available.
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
erations and capital expenditures.
Personnel
101-3001-451.80-23 Reduction of <$400> 211 Hotline
101-3001-451.80-24 Reduction of <$300> Soap Box Derby
101-3001-451.80-75 Reduction of <$500> Homeless Bus Pass
101-3001-451.80-03 Reduction of <$21,800> La Quinta Arts Foundation
101-3001-451.80-01 Reduction of <$3,800> Community Services Grants
<$26,800>
<$26,800>
" ^ 164
Fiscal Year:
Program:
Department:
Request Summary: t.
.. a. imm s om., t
summery am na five bask
questions: Mat b balm
m.sa...d; wlat wa It adtleve;
what wa it sort; wb.n wa It be
In effect. end fw low rang; an
them airy Orintth it mat sevlaq.
or mvanum
Impact of Change:
What would be the
impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Recreation Activities Guides
Community Services
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 9
City Manager Priority
City Council:
Accepted (A) Rejected (R)
iris cost savings includes reducing the printed volumes by 14,000 guides and will be delivered to City facilities
icluding the Library, Museum, Fire Stations, Police Departments, Senior Center, and City Hall. Residents will be mailed
less costly postcard as notification that guides will be available at their nearest City facility.
is a change in delivery method and may impact program participationand revenues. The total amount is not
vn as residents are informed about. programs in a number of ways such as press releases, flyers, signage, and web
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if .any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
rations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
<Loss>
Net Operating Costs
WA
Reduction of Activities Guides:
101-3001-451.53-01 reduction of<$16,800> .
WA
<$16,800>
Uncertain
<$16,800> -
n �6Jr
Fiscal Year:
Program:
Department:
Request Summary: ti
ro.n,nmm. w ...w.
r««a«y' who b nv. eg
a�naonr. WM eab
"-19 wh«waWillWill,.:R «s
wen waae ,raeb
b Nhi� rn01« tw row le,p; q
tl,en rry eewaep ee« o�riip
p IMMwr,
Impact of Chance:
What would be the
Impact if the request b
approved? Include the
direct and indirect
impact on both the
general Fund and the
Community
City of La Qulnta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction (R)
Program Change Form Department Priority
2012/2013
City Manager Priority -
_
City Council:
Citywide Landscape Maintenance Accepted (A) Rejected (R)
Community Services
The following reductions include reducing annual tree maintenance, reducing labor, eliminating the Desert Arc
Program, and elimination of overseeding at neighborhood and mini parks.
A 8: reduc ion in annual tree maintenance will result in a decrease to the level of service without impacting safety.
The appearance of the mature trees may look less manicured, but pruning for safety (including palms) and removing
broken branches and damaged trees will still continue under the contract. The reduction in the landscape labor will
have some impact to the level of service. The removal of the Desert Arc Program will also have some impact on the
level of service for the parks, as. the daily trash cleanup and removal will be performed through the Maintenance
Contract The elimination of over -seeding at neighborhood and mini parks will have an impact on the level of service.
This will result in dormant grass 6 months of the year. Over -seeding will continue at Fritz Bums and the Civic Center
Campus as well as the rentable picnic areas at La Quinta Park
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures. _
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
0 Operating Costs
wide Landscape Maintenance Contract:
-3005-451.34-04 reductions of.
0,000> Annual Tree Maintenance
0,000> Landscape Labor (1/2 person reduction)
0,000> Desert Arc Program
3,600> Elimination of Over -seeding at Neighborhood and mini parks
" 166
Fiscal Year:
Program:
Department:
Request Summary to
one a twe ao,b„ge, eYe
s enwaf e,awa ant tonic
questions: Who b Wire
emeeend; wW wa It acmm;
wet we it cost: when we air
In erbct, and to, Ww Iona: an
e,ae alp orbeNly apt sevYq
M OP'S n,N
What would be the
Impact H the request Is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012-2013
Elimination of the Office Assistant -Community Services
Community Services
Priority Tacking
Addition IA) or Reduction (R) R
Department Priority 11
City Manager Priority /L
City Council:
Accepted (A) Rejected IRI
Office Assistant provides customer support for the front counter and the telephone calls for the department. La
inta Resident cards for SilverRock Resort are the primary walk-in service at the counter. The Office Assistant validates
i prepares the card and then the resident goes to Finance to pay. Registrations for most other programs can be paid
-line or be taken at the Senior Center where most classes are held. Resident cards would go to SilverRock Resort to
issued reducing the walk-in patrons to the counter.
Senior Secretary and Recreation staff would answer calls and handle the counter requests. The equipment used to
e the Resident Cards would be provided to the golf course. There may be some times when another Office
stant in the city or part-time staff person would be needed to cover the front counter. There will be a slight
fiction in the customer services provided at the front counter due to fewer available staff.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
erations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
in <Loss>
ME Operating Costs
101.3001AS1.10-01 Permanent Full Time $43,512
1013001.451.20-00 Benefits $ 2Si2$l
to?EcMIN6- 5LOPLIE5 $' 2IVt:O
Revenues for the Resident Cards are anticipated to produce $90,000 annually. It is anticipated that revenues will remain
the same.
NA
<$73,793> Reduction in Personnel Expenses
<$73,793> for Reduction Personnel Expenses
—, •..a 1,67
Fiscal Year:
Program:
Department:
Request Summary: to
one e, twe sentr,we, tlW
ernmsry w.r, an bsek
wutlaro: Whit Is bebp
poess"d; What wa it schhom;
what wa a Cost: wben will It at
It erteat, snd b har lm; sn
thre eny ertrtbq wet a ing
orre.r,we
What would be the
Impact If the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012-2013
Elimination of the Office Assistant -Senior Center
Community Services
Priority Tracking
Addition (AI or Reduction IR) R
Department Priority 12
City Manager Priority rL
City Council:
Accepted (A) Rejected IR)
e are currently three full-time positions at the Senior Center. The Office Assistant is a full time position. This
ion could be achieved with two part-time hourly positions working.15 hours each a week This position handles
>mer issues, registrations and answers the telephone. Light administrative duties could also be handled by a part -
person.
imp[act could be in the inconsistency of information provided by the part-time employees working at the front
:Other full time staff at the facility include the Recreation Supervisor and the Recreation Coordinator that handle
wily operations and develop and implement the programs and activities.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
is
Personnel 101.3002A51.10-01 Permanent Full Time <$43,512>
101.3002.451.20-00 Benefits <$28,281>
101.3002A51-10-03 Two Additional Part-time salaries $15,000 (30 hrs x $10 x 50 weeks) plus $1148 Fringe Benefits
NA
<$71,793> Reduction in Personnel Expenses
Add $16,148 in part-time salaries
<$55,645> for Reduction in Full Time Salaries and Benefits from the Senior Center
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
isOperating Costs
g 1.68
Fiscal Year:
Program:
Department:
Request Summary: hn
om er rwo aananres. Ws
.ummry am. ate bask
@aseam: What Is being
mcessae: what ww It add..;
what as It cost when wY It b
In enact, am! rur how long; ars
dma arty oAasuhq can "OV
or me mn
Impact of Change:
What would be the
Impact If the request is.
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Contracts/Services for Promotions
Community Services
supports design and promotional efforts for the department.
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 13
City Manager Priority
City Council:
Accepted (A) Rejected (R)
would not be able to replace City promotional banners in the Village. Banners in the Village are replaced every
rears. Some of the banners have been damaged or lost due to weather conditions.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
perating Costs
itract Services Promotions
-3001-451.33-04 Reduction of <$5,860>
" 169
Fiscal Year:
Program:
Department:
Request Summary: In
une ar twn sentences, this
..m ..wee ase bask
questions: Whet is behg
P.caaawl: what wa it acMava;
what wa It cost; when wit it be
In affM, wal for how bni; are
n a than offsenicg can savkP:
or ravwm
Impact of Chance:
What would be the
Impact if the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012-13
MCA Preschool
Community Services
Priority Tracking
Addition (A) or Reduction (R) E
Department Priority
City Manager Priority E
City Council:
Accepted (A) Rejected (R)
YMCA Preschool is owned by the city and operated as a full day preschool by the YMCA. The YMCA received a
G from the Countyto replace the range and hood vent. The funding covered the appliances but not the install
ie vent hood that is now a Type 1 Requirement. This program feeds 134 children daily.
project would be a one time cost of $24,182 to install.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
trinel F—
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
Operating Costs
182 for installation of a vent hood
182
Print Fwm, "" 170
Racal Year:
Program:
Department:
Request Summary: in
... m tw...at.m>v. rain
summery an.. On bank
m esdion.: Wier Is being
pmennad: ahM Wa a .thieve:
W"t wa a ea.: when are h bt
1n effect, and Im how "; a.
dime guy oneetano ee. "Virg.
on rewnwe
Impact of Change:
What would be the
Impact if the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La auinta
Resource Allocation Plan
Program Change form
2012/2013
Roy's Homeless Shelter
Community Services
Priority Tracking
Addhion (A) or Reduction (R) A
Department Priority 2
City Manager Priority
City Council:
Accepted (A) Rejected IR►
_hella Valley Association of Governments is requesting each of the nine Coachella Valley cities contribute $103,000
operation of Roys Homeless Shelter. Operating funds for this project have been paid by the County of Riverside
several of the Coachella Valley cities.
Ity has not contributed to the project in the past because it was determined that financial support should be
to shelters on the east end of the Valley. The City set aside funding for Martha's Village and Kitchen and Coachella
Rescue Mission (CVRM). Each agency was appropriated $50,000 for capital funding for the expansion of shelter
es. CVRM recently completed their new building. The City has not paid Martha's Village and Kitchen because the
r expansion plan has not been Initiated.
funding may cause Roy's Homeless Shelter to close or to reduce the operating hours significantly.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
®
Operations and capital expenditures.
Personnel I
Operations
Capital
Total Operating Nonecun
Costs
Revenue -
Gain <Loss>
t Operating Costs $103,000
to Coachella Valley Association of Governments
"„ 171
' .a '�➢*."'snr `�" a �A.a� ��.'�[:f3wF.�§as.�''� .aa it'd +... }
Staff Report
Subject: Worst Case Scenario for Operations of Roy's for Fiscal Year 12-13
Contact: Aurora Wilson, Director, Community Resources (awilson(ftvaq.org)
Background: Attached is a Worst Case Scenario for the operations of Roy's Desert Resource
Center for fiscal year 2012-13.
The scenario is based on preliminary figures from County DPSS for their contribution to the
operations at Roy's. Last year, the County contributed $1.2 million (or 2/3 of the $1.8 million
budget for operations).
This year, due to budget constraints, the County is projecting a contribution of $600,000; again,
® this is only a projection. This amount is half of their contribution for this fiscal year. The Worst
Case Scenario also reflects contributions received from the member jurisdictions this year with a
change in the contribution for Desert Hot Springs.
Taking into consideration the member contributions and the County s projected contribution, the
total number of beds would need to be further reduced from 100 beds to approximately 71 total
beds.
11
A conference call was held last week with County DPSS staff, Desert SOS officials and CVAG
staff to look at other ways to reduce costs at Roy's. Areas in the budget were discussed
including transportation, hours of operations, utilities, food, employee hourly rates, and workers
compensation. Also, future grant funding was discussed. CVAG has not received any further
grant awards. Once a new management analyst comes on board, grant applications will be
reviewed and processed; but we cannot guarantee an award. Currently, the only outstanding
grant application is with The California Wellness Foundation for continued funding of the nurse
program at Roy's.
At the February meeting, those cities that have not contributed any or only part of the full
amount of $103,000 were encouraged to place the contribution in their city's budget for next
fiscal year for discussion purposes. Thus far, the City of Desert Hot Springs is the only city to
take this action.
Fiscal Analysis: There is no additional cost for the consultant to complete this work as it was
included in the original proposal. The members of the TUMF Nexus Advisory Committee are all
volunteers.
a ...' 172
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173
Fiscal Year:
Program:
Department:
Request Summary: to
one a tarn sentences. thb
summary arwww eve bask
questions: what b Wing
emcessed; whet we It achieve:
What are it eon; when will It be
to affect, eel for how long; am
even, any offsenhv cop uvbp.
or manure
Impact of Change:
What would be the
Impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
FY 2012-2013
Fiscal Services
Finance
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority
City Manager Priority
City Council:
Accepted (A) Rejected IR)
iinate one of the two Senior Account Clerk positions Note: the City originally had one Senior Account Clerk position
expanded it to two people based upon the increased activity and growth of the City
Eliminating this position will result in longer processing times for business, transient occupancy and animal licenses.
41so,delays in service times at the counter and over the phone will occur.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
®operations and capital expenditures.
Personnel $52,156 in salary 101-4001-415.10-01 -top step & $30,414 in fringes benefit reductions
101-4001.415.20-01,02,03
101-4001.415.21-.07,08
101-4001.415.25-.01
101-4001.415.27-03,05
Total savings - $82,570
0
otal savings $82,570
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
0 Operating Costs
i" n 174
Program:
Department:
Request Summary: to
.rw ar rwa s.n tir ., of
. m soswer a.s bask
questions: What Is bWp
processed; what wa it .d"..;
what wa it eon; whwr wa it W
ti en.n, sod for law low; ar.
a. a" o/hetft eon "0,
or mr
What would be the
impact If the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La auinta
Resource Allocation Plan
Program Change Form
FY2012-2013
Fiscal Services
Finance
Manager position.
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority _ 2
City Manager Priority N
City Council:
Accepted (A) Rejected (R)
ninating this position will result in more technical and supervisorywork for the Director. Additional audit time may
required by the auditors and additional contract service time will be required to complete many of the reports that
Accounting Manager does - e.g. State Controllers Report and Street Reports. Weaknesses in internal controls may
:ur with the elimination of this position.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
0sonnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
Operating Costs
$109,968 in salary & $45,559 in fringe benefit reductions
101-4001.415.20-01,02,03
101-4001.415.21-.07,08
101-4001A15.25-.01 - -
101-4001.415.27-03,05
Increase Contract Service budget for State Controllers Report and Street Report and other reports - $15,000
Total savings - $140,527
0
Total savings $140,527
rin s "A 175
Fiscal Year:
Program:
Department:
Request Summary: in
are eswe semen., thb
awerwy eeswer iba Wale
questions: west Is beer,
rn—esmd. wWt will It adieve;
what will It top; when wa it M
In eeep, anE for how long; are
Ihae arrr offsetting plat saving
OI revenues
What would be the
Impact if the request is
approved? Include the
direct and indirect
impact on both the
General Fund and the
Community
City of La Quinta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction (R)
Program Change Form Department Priority
2012/2013 City Manager Priority
City Council:
Volunteer Appreciation Dinner Accepted (A) Rejected (R)
Fire
Eliminate Volunteer Appreciation Dinner. Estimate$2,500.00Reduction.
Note: Fire Services not General Fund supported. Therefore, no General Fund savings.
impact. Fire Department has had difficulty in getting volunteers to attend in past years.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
erations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
<Loss>
Operating Costs
Reduction
D0.00> Reduction in costs for fire fund. However, because this. is a special fund separate from the General Fund,
are no cost savings to General Fund.
176
Fiscal Year:
Program:
Department:
Request Summary In
One a two
.wnrn.ry an.ww nwo W .
qw nkna: whrrt b b."
pn c .whet we it wchWm
whet we x.wt wtwn we It be
In eeM, w fm how lap: we
aww enY olf wrong mtt wtro
a re.wrua
What would be the
Impact if the request is
approved? Include the
direct and indirect
impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Reduction of Relief Staffing
Fire
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority
City Manager Priority
City Council:
Accepted (A) Rejected (R)
have 24 allocated position on fire apparatus providing 3-person coverage 24/7. Would reduce allocated
l0 22 "ile still maintaining coverage. Estimate $ 225,000 Reduction.
Fire Services not General Fund supported. Therefore, no General Fund savings.
Ilts in fewer persons to cover shifts. Increase in having to force employees to work extra days. Decrease in morale
productivity. Some increase in overtime would result. This only offered as a short term solution.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
aerations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
<Loss>
et Operating Costs
Estimate $225,000 reduction
None
None
$225,000
<$225,000> Reduction in costs for fire fund. However, because this is a special fund separate from the General Fund,
there are no cost savings to General Fund.
"' 177
Program:
Department:
Request Summary: in
one e. twe ae"hnsu, tw
sunsnsry answer are bolo
questions: what h being
Pmeeaeea; wtwt we It echim;
what wa q vast; when era It be
In ether. ena fw haw lone: am
Mwe any Weaning con ss"b¢
of mrenutr
What would be the
Impact N the request la
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Communhy
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Eliminate Emergency Services Coordinator Position
Building & Safety Department (Fire)
Emergency Services Coordinator (ESC) position.
Addition (A) or Reduction (R) R
Department Priority 3
City Manager Priority Zl
City Council:
Accepted (A) Rejected (R)
union in City specific CERT training classes. Increase workload on other City staff and City assigned Battalion Chief.
having In-house ESC could Increase workload and issues during and post disaster.
basic critical tasks such as updating Emergency Plans, as well as City staff training would be done by County DES
n conjunction with other City staff and assigned Fire Battalion Chief.
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues oncost -savings? What are the specific line items and amounts
affected by this request? Please. provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
Qrsonnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
operating Costs
This program change reduces personnel costs by $116,296. Z
101-5056-425.10-01 Decrease salary expense by $78,832
101-5056-42520-" Decrease employee benefits expense by $37,464
This program change reduces operations costs by $17,000.
101-5056-42533-43 Decrease instructors expense by $2,000 from $18,300 to $16,300
101-5056-425.51-01 Decrease travel/training expense by $5,500 from $9,200 to $3,700
101-5056-42553-01 Decrease printing expense by $500 from $1,000 to $500
101-5056-42553-03 Decrease membership dues expense by $500 from $500 to $0
101-5056-02556-31 Decrease disaster prep supplies expense by $8,500 from $17,300 to $8,800
No change in capital costs is anticipated.
<$133,296>
<$133,296> reduction in costs to fire fund. However, because this is a special fund separate from the General Fund,
there are no cost savings to the General Fund.
M 178
Fiscal Year:
Program:
Department:
Request Summary: h,
a,watw»awib 'thb
suamary aMww %a basic
Qw,dom: What Is twhq
Vm.md: whot wa It achlora:
what wa It rost; when we It at
h asset. and for row long; an
awra wry otbatti g coat "Vim
or rarar,M
What would be the
impact R the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan Addition (A) or Reduction (R) R
Program Change Form Department Priority 4
2012/2013 City Manager Priority
City Council:
Plan Reviews and Business Fire Inspections Accepted (A) Rejected (R)
Building & Safety Department (Fire)
Elimination of City assigned Fire Safety Specialist (FSS). This person currently provides fire plan review services for both
new construction and improvements, planning and development review for projects, and ongoing safety inspection of
businesses Estimate $122,132 reduction.
Fire Services not General Fund supported. Therefore, no General Fund savings.
ling Plans review will be assigned to a County Plan Check person- may result in service delays. Development
m and requests for comments will be done by other County staff on an as-available/fee for service basis.
!nation of Business Inspection Program.
is an overall reduction in customer service provided to Builders and developers.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel.
®operations and capital expenditures.
Personnel Estimate $117,132 reduction.
Estimate $5,000 reduction.
None.
<$122,132> -
<$122,132> Reduction in costs to fire fund. However, because this is a special fund separate from the General Fund,
there are no cost savings to the General Fund.
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
®Operating Costs
17
4 Y
Fiscal Year:
Program:
Department:
Request Summary: in
a e a ewe seorencaa, roia.
summary answm flan bsk
(Fwseons: What b Mine
pm.evea l; what we it achieve;
what we it cast; when will it d
in of act, and for how hip; are
thin any offseehte cost saving
or mvemme
Impact of Chance:
What would be the
impact If the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Elimination of Engine Company
Fire
Priority Tracking
Addition (A) or Reduction (R)
Department Priority
[,
City Manager Priority
City Council:
Accepted (A) Rejected (R)
ently have a fire engine located in each of the 3 City Fire Stations. As there are no combination of Fire Budget cuts
will provide the requested 15%reduction, our only option to fully meet this would be to cut an engine company.
nate that this would save $1,356,755.
Fire Services not General Fund supported. Therefore, no General Fund savings.
tic reduction service. Extended response times for all emergencies. The reduction of one engine company and
Iting shut -down of a fire station impacts the area immediately adjacent to the Station as well as the regional
ection area. Response times would increase from an average of 4-5 minutes to over 8 minutes. ISO rating for the
would decrease, and insurance rates would increase.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
OFrations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
< Loss >
et Operating Costs
$1,133,800- Eliminates 1/3 of assigned La Quinta Firefighters.
$222,955
None
$1,356,755 Reduction
<$1,356,755> Reduction in costs for fire fund. However, because this is a special fund separate from the General Fund,
there are no cost savings to General Fund.
n 180
PROUDLY SERVING THE
UNINCORPORATED AREAS
OF RIVERSIDE COUNTY
AND THE CITIES OF:
BANNING
BEAUMONT
REFMDIE CGUNrt FIRE DEPARTWIENr
IN COOPERATION WITH
THE CAUFORNIA DEPARTMENT. OF FORESTRY AND FIRE PROTECTION
John R. Hawkins - Fire Chief
210 West San Jacinto Avenue - Perris, CA 92570
(951) 940-6900-www.rvcfire.org
To: Greg Butler Date: March 13, 2012
Building and Safety Director
City of La Quinta
From: Dorian J. Cooley
CALIMESA
DeputyChief
Cal FIRE / Riverside County Fire
CANYON LAKE
COACHELLA
Re: Fire Service Contract Reductions
DESERT HOT SPRINGS
EASTVALE
The Fire Department is in receipt of instructions to provide the city with 15% reduction
INDIAN WELLS
scenario in our contract cost for fiscal year 2012/2013. Those Y requirements are based on
INDIO
revenue losses as a result of both economic difficulties on the State and local level,
JURUPA VALLEY
as
well as possible impacts coming on the heels of the closure of Redevelopment Agencies..
LAKE ELSINORE
While we recognize the City's plight and strive to be a team player as we explore
LA QUINT"
options, we have great difficulty in providing a response that will equal this requested
MEIS
15% cutback. The economies of scale in contracting with Riverside County Fire
MORENO VALLEY
Department benefit all the participants. This is achieved with shared resources and
NORco
allocated expenses. Therefore, there are few expenses or line items that are removable
from our budget. In summary, o
Y g ary, our options either are less than 15 /o in plausible
PALM DESERT
reductions, or greatly exceed that amount in the event a complete shut -down of a fire
PERRIS
station were deemed an option to the City. This letter is provided as an explanation of
RANCHO MIRAGE
that System, and the limits in those options when responding to the city.
RUBIDOUX CSD
SAN JACINTO
Contract Summary:
rEMECULA
JJtLDOMAR
Fire Protection for the City is provided under contract with Riverside County Fire
Department. Most Fire Department staff are in turn provided via contract with the
California Department of Forestry and Fire Protection (CALFIRE). This outsourcing has
30ARD OF
proven to be very efficient and cost effective in numerous reviews. In addition to State
SUPERVISORS:_
fire protection responsibilities, CALFIRE providesfire protection to counties, cities and
30B BUSTER
special districts across the entire State.
DISTRICT I
IOHN TAVAGLIONE Under the current contract arrangement with CALFIRE, the Riverside County Fire
DISTRICT 2 Department provides fire protection for all the unincorporated areas of the County, along
IEFF STONE DISTRICT 3 with the 21 p •J yv.wpartner cities ancommunity d 1 communiservices district. + Thus cooperative agreement
includes fire protection, emergency medical services (EMS) - including advanced life
ioH STRICT 4 support paramedics, technical rescue, and hazardous -materials services. This fire
protection model provides an integrated, cooperative, regional fire protection system.
4ARIONASHLEY
DISTRICT 5
p . 181
® While all "fire suppression" personnel are State employees, administrative, dispatch, warehouse,
shop mechanics and other personnel are a mix of State and County staff. Overall leadership is
provided by the County Fire Chief - John Hawkins - who also fills the role for the State as
CALFIRE'S Riverside Unit Chief. Management authority is delegated to the Deputy, Division
and Battalion Chiefs who serve as direct liaisons to the individual contracting cities.
Each City contracts individually for the number of fire stations they will be staffing, as well as
any additional fire prevention, chief officer or other support personnel they may need. In the
Cove Communities and Indio we also provide Paramedic staffing for ambulances. In some areas
where shared stations or equipment make operational sense, jurisdictions will come together
jointly to pay for these resources. An example of this is the Ladder Truck which the City cost
shares with the cities of Coachella, Indio and the County.
Contract Finances Overview
Both CALFIRE and the Riverside County Fire Department are required by government code to
recover the full costs of providing services. Therefore, it is important for persons to understand
that this is not a contract for goods and services with a set or bid fee. Rather, an estimate is
provided annually, and then the actual cost to provide that service is billed to the jurisdiction. In
doing so, we utilize the standards established by the United States Office of Management and
Budget (OMB), which are found in Circular A-87, "Cost Principles for State, Local, and Indian
Tribal Governments".
® For personnel, the actual cost for an assigned employee's salary and benefits are charged to the
appropriate contracting jurisdiction. Overtime is charged to the jurisdiction creating the need or
having the vacancy due to vacation, sick leave, etc. Support posts and general supplies are
apportioned to the jurisdictions according to pre -agreed formulas. Lastly, some items used
directly within a jurisdiction are direct billed back to the jurisdiction separately from the Cost
Allocation plan. These type items are identified by the account codes provided at the bottom of
the "Exhibit A". This document is provided to each jurisdiction annually, outlining their
estimated costs for the year.
The last contracted item is for the "Engine Use Program". This provides the capital costs for
replacement fire engines in our system. We maintain quality fire engines in all areas, rotating
them to extend service life, and replacing them as needed. This annual cost pool keeps
participating cities from having to periodically come up with huge lump sums to replace their
apparatus.
In summary, it is important to remember that all costs of a contract must be borne by the
contracting jurisdiction.
Cost History
As the economy started to falter, Riverside County. Fire responded with immediate spending
® restrictions in mid -year 2007/2008. In subsequent years, we have explored every opportunity to
trim both personnel and operating budgets. Nearly all cuts were in areas providing support to
p 182.
® our operations... or generically referred to as "overhead". Over 50 allocated employee positions
were eliminated. Additionally, all employees encountered furloughs or pay reductions and
negotiated reductions to retirement benefits. All State employees are currently paying 100% of
the employee contribution to PERS. As a result, our contract cities fire budgets have been nearly
flat over the past couple years and in some cases actually reduced their spending in spite of the
fact that many benefit costs such as PERS and Healthcare have shot upwards. In an era of "doing'
more with less" we are proud that we can stand before our various political bodies and honestly
relay that we are running a "lean and mean" operation.
Lastly, while many of our local jurisdictions had not come to us in previous years requesting
budget cuts, each has fully benefited each year from these reductions and our cost containment
activities. Despite these many cutbacks, the taxpayers receive the same high level of service.
Fire Fund Revenues
To date, the La Quinta Fire Department has been funded by a mix of "Structure Fire" taxes and
redevelopment pass -through. This revenue stream has historically exceeded expenditures,
allowing the City to also pay for replacement fire stations, and a new Emergency Operations
Center in addition to ongoing operations. This is still the case in spite of property value
reductions. However, as of this date, we have not received any word on what impacts the
dissolution of Redevelopment Agencies will have on those previously dedicated funds. It must
also be noted that the listed "Structure Fire tax" is not a special tax or assessment, but just a
designated allocation of the 1 % Prop 13 property tax. Importantly, if the current revenue system
® (pass-thmughs) remains unchanged, any decreases in the Fire Budget would result in an
additional surplus to the current Fire Trust account and would not result in a General Fund
reduction.
Contract Cost Reductions
As relayed, our contract services are factored both on direct personnel cost, and support (or
"overhead") which is based on set formulas in which all partners share. For example, one could
not elect to withhold payment for their Battalion Chief allocation, or opt -out of Dispatch or IT
services contributions. These are all essential components of the system you participate in.
From that standpoint our services are generally viewed as a package. Riverside County Fire
Department continues to do everything we can to keep the cost of that "package" as low as
possible.
Outside of that basic "package", there are usually line items within each jurisdiction's budget
that provides for other enhancements, such as fire prevention services, or essential functions such
as utilities and building repairs that each city separately funds.
We have looked at these various items, and have provided the City a list of possible reductions.
which could be taken without sacrificing the primary FIRE, RESCUE and EMS services we
® provide.
n 183
® In doing so, we provide you with 5 possible cuts which together total over $500,000. These
reductions will result in a visible reduction in customer service but maintain our fire protection
staffing. As noted previously, this total does not result in the requested 15% reduction.
Separately, we have provided a budget reduction sheet which meets (exceeds) the 15% cut as
requested. Unfortunately this cut if accepted would reduce a fire station and eliminate its engine
company. This is the only cut we could offer which would meet the 15% requested threshold.
We of course do NOT recommend approval of this option by the City.
Please let me know if you have any questions regarding this submittal.
John R. Hawkins
County Fire Chief
By: Dorian J. Cooley
Deputy Chief
El
L'J
...It 184
City of La Quinta
Resource Allocation Plan
Program Change Form
Fiscal Year: 2012-2013
Program: Miscellaneous Maintenance & Operational Account Adjustments
Department: City Manager's Office - Management Services
Request Summary: to
one aawe sen(Mpr, ab
Summary... nW Wok
euntb,w: Whit is Imi g
proeaaaaa; what wa It Selig.*;
whit wa It Can; when Sea N be
In geed, ana lot how, lone: am
tla* any oaaNWe Soar aa.hq:
or Manama
Impact of Chan":
What would be the
impact if the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
id Checks 20 @ $125 ea = $2,500 - Reduce line item to $1,000
Service/Misc Training - Reduce line item to $5,000
Recognition Banquet - Reduce line item to $7,000
Index annual fee - Reduce line item to $0
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 1
City Manager Priority
City Council:
Accepted (A) Rejected (R)
to General Fund would be a savings of $16,250 for fiscal year beginning 2012/2013; impact to line items:
wnd checks reduced "from 20 to 8 (60%reduction)
ier Service/Misc Training - reduced from $7,750 to $5,000. (35% reduction)
ee Recognition Banquet- reduced from $14,000 to $7,000 (50% reduction); structure of banquet will have to
(probably employees only) and something much more low-key than we've done in the past
ive Index annual fee - eliminating this item from the budget will leave us without a valuable assessment tool
ted with recruitment of new employees; we are currently paid up through September, 2012
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected bythisrequest? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
aerations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue-
m m<Loss>
et Operating Costs
No personnel impacts from the proposed adjustments
"
101-1004-41.32-07 Background Checks 8 @ $125 = $1,000
101-1004-413.53-05 Customer Service/Misc Training $5,000
101-1004-413.51-19 Employee Recognition Banquet $7,000 -
101-1004-413.56-02 Predictive Index annual fee $0
TOTAL
(save $1,500) REDaC6
(save $2,750) R-6DUCC
(save $7,000) j' EpuC6
(save $5,000) jeEMACE
$16,250
$16,250
($16,250)
Program:
Department:
Request Summary: in
one or two ssnhnns, oft
..nary swww fly, bsdc
puwtiow: W Wt is lwbp
pn, w ; whit we It sdgM ;
what win It cost when we It be
in efh wul for how tong; an
then any offsetting mat wvhq:
or nvwy,s
Impact of Change:
What would be the
impact if the request is
approved? Include the
direct and indirect
impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012-2013
Miscellaneous Maintenance & Operational Account Adjustments
City Manager's Office - Development Services
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 2
City Manager Priority
City Council:
Accepted (A) Rejected (R)
twnward adjustment of various operational accounts from the Development Services Division, for a savings of $2,750
the General Fund.
represents 0.4% of this Division's operational account funding.
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
*rsonnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
® Operating Costs
101-1003-413.51-01 Promotional Meetings ($500)
101-1003-413-51-03 Mileage Reimbursement ($100)
101-1003-413.53-01 Printing ($100)
101-1003-413.53-03 Membership Dues ($600)
101-1003-413.53-04 Subscriptions & Publications/Demographic Reports ($700)
101-1003-41356-01 Office Supplies ($500)
101-1003-413.56-02 Operating Supplies/Econ Dev Packets ($250)
($2,750)
a �86
Program:
Department:
Request Summary: in
one w ewe sentsncu, this
summary srwwar five basic
yuutbmc Whit Is being
mocwed: whet wa it cht..;
wiwl wa it cost; whsa wa it b
In seep, and for how bna; an
then any offsetting cost "AM
or nvenuas
What would be the
impact if the request is
approved? Include the
direct and indirect
impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Maintenance&Operational Account Adjustments — Pr" 10
City Manager's Office -Development Services
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 3
City Manager Priority C
City Council:
Accepted (A) Rejected (R)
Fiscal Year 2012/2013, the City will need to budget funding to conduct PM10 Fugitive Dust Control on the City
aced lots in the Village. This was previously funded in the Development Services Budget; the cost and responsibility
II be transferred to the Public Works budget.
is a reduction in operating costs in the Development Services budget of $10,000. This represents 1.4%of this
;!on's operational account funding.
be a corresponding addition to the Public Works budget.
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
Osonnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
® Operating Costs
101-1003-413.32-23 Property Management -Village Properties ($10,000)
187
Fiscal Year:
Program:
Department:
Request Summary: k
om a tea ..damn., this
sow." arww, , eve bask
t w rd.: wbat b bake
Pmcppd: wbat win R Wawa;
wbat we a cast wlwn we a 0e
In effect, and rer how lone: are
tt w WW oaasnkp Poet esker
or aWWwaa
What would be the
impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction (R)
Program Change Form Department Priority
2012/2013 City Manager Priority
City Council:
Various Marketing Programs Accepted (A) Rejected (R)
City Manager's Office - Economic Development Division
'Elimination of various programs within the City's Marketing Plan, including: City Calendar, One City Newsletter (c
Television Advertising, Upgrades to the Tourism Website, and City Photography.
of various programs within the City's Marketing Plan, including: One City Newsletter (of two), Radio
), Graphic Design, Monthly Retainer, and PR Retainer. (Itemized list attached as submitted by FG Creative.)
ancial impact would be a cost savings of $200,000 to the General Fund by reducing FG Creative's contract by
)0. This represents a 48.78% reduction from their current total of $410,000. Impacts may include: Less
mication and information to residents regarding Council meetings, events, news, programs; less advertising
reaching less people who potentially would be visitors to and investors in La Quinta (both within the Valley and
markets); this could mean loss of revenue from sales tax (people shopping) and TOT (people staying at hotels);
d efforts to attract tourism; less support for the business community. Staff will attempt to bring various tasks in
including: copy writing for articles, advertisements, radio spots, and social media; developing and maintaining a
calendar of events, meetings and programs; media efforts to replace reduced PR services by FG Creative.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
aerations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
<Loss>
Operating Costs
Marketing Services 101-1003-413.55-07
This Marketing Services line item also includes cooperative advertising programs the City funds through the CVA
(which will be addressed in a separate form).
<$200,000>
<$200,000>
MINIM CITY OF LA QUINTA March 14, 2012
2012-2013 DRAFT 3
PROPOSED BUDGET
®DUCED. BY $210,000
Month)
M
2012-2013
Total
% Of
Bud
%for
Ca o
2011-12
Totals
A. Retainer
3 500
12
42 000
20.0%
54 000
- admin word social online Co -Op Mn t.
B. Public Relations - All Markets
1 000
6
1 $6.0001
2.9%1
22.9%
18 000
- For Nov thru A r• all other months at no charqe
II.; ADVERTISING/MEDIA PURCHASES
A. LOCAL CAMPAIGN LQ & CO-OP PROGRAM
1. Media Buy
5 000
11
55 000
26.2%
$114,000
- Local Traditional Print Radio Online PPC
- L0caVCo-OP Campaign
$2.0001
12
$24,000
11.4%
Part of Media Buy
HITS Air rtTennis Outdoor
2. Broadcast Production Radio sots and tag
$2,000
.4
$8,000
3.8%
$12,500
3. Graphic Design all
1 750
6
$14,000
6.7%
$24,000
S. REGIONAL CAMPAIGN
1. Media Buy
4 000
7
1 $28.0001
13.3%1
61.4%1
$22.0001
- Regional Traditional Print Online PPC
-
- Regional/Co-Op Campaign
III. ONLINE STRATEGIES
A. SMART PHONE APPS -
1. Updates to Current IPhone App Desi n
12,500
1
1 $2,5001
1.2%1
1.2%
EE;5 250
TOURISM WEBSITE
A. MONTHLY UPDATES
500
12
6 000
2.9%
6 000
B. L SHOPPING MAP
- Revise annual)
1 000
1
1 000
0.5%
3.3%
4 500
FA••
A. L CITY REPORT newsletter
1. Design, Production & Mailing11
500
1
11 500
5.5%
23 000
8. PALM SPRINGS LIFE ADVERTORIAL VISION.
1. Media Buy includes 9% commission
4Zi
4 500
2.1%
6 000
C. EVENTS TOURISM BROCHURE
1. Desi n Printing& Distribution
7
17,500
3.6%
11.20/a
7 200
REALLOCATED BUDGET
1. Online Pa -Per-Clicks move to Media Bus
Cover via Media
Bus 138
2. Online Mana ement Coordination
Cover via Retainer
3O3.
Ci Event Ads In P rams
Cover via Gra hics
2 54.
100
Co-0 Proram Mana ement
Cover via Retainer
6 0
ELIMINATED BUDGET
1. Broadcast TV Production
Deleted
li 000
2. Webiste Upgrades
Deleted
$3,000
3. City Calendar
Deleted
-
42 000
4. Campaign PhotographyDeleted
3 000
S. 30th Anniversa Collaterals & Presentation
IlDeleted
$3,000
Grand Total: $210 000
100.0%
$410,000
FG CREATIVE. INC
CONFIDENTIAL
For Use by Client/Agency Only
189
Hi there - thanks for meeting with me and going over the new budget parameters in such
detail. Here, for your review, is that budget with the dollars allocated as we discussed.
Here are some things to note:
1. Retainer: it is standard in the industry that the retainer fees, especially when as all inclusive
as FGC provides, are always at least 20% of the budget, so we are right at that. Remember that it
is still 24/7/365, and we will include extra projects when asked.
2. PR: We still feel it is important to include this service, especially in the new world of
online. We spend many, many hours online distributing the info and following up, and are
happy to provide this for all 12 months, and only bill for 6 months. This includes the Facebook
for the City AND the Adams Street Bridge project which we have been helping with.
3. The total media buy, for local, regional and co-op is $107,000 which is 50% of the budget, so
we have managed to keep a good ratio even with the large decrease in funds. This should make
the Council feel better about this cut, as the messaging will still be getting out there to support
tourism, tax revenue and TOT.
Please advise if you have any questions or suggestions. From my perspective of 25+ years in
marketing, 12 of those years as a marketing director, I think this is a balanced and fair plan that
maintains the City's position in the market place which will continue to drive revenue.
®. Thanks!
Stephanie Greene, President/CEO
(760) 773.1707
Stephanie@fgcreative.com
%1 190
Fiscal Year:
Program:
Department:
Reauest Summary In
. or two wniiiam, thla
aunwry www aka"
puntloru: Whet b being
p ceaaea; what we a seN s:
what will It mw; whw, wa h a
In effect. end for how "; a.
Own, wp offsetwo wet a kv'
er flh` w
What would be the
Impact H the request Is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Promotional Materials & Media Promotion
City Manager's Office- Economic Development Division
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 5
City Manager Priority
City Council:
Accepted (A) Rejected (R)
the amount available for purchase of City promotional items to distribute at various trade shows, community
and other professional events. Examples include: Golf balls, water bottles, note pads, pens, and bags.
the amount available for special media and advertising opportunities, which are approved at the discretion of
Manager (for example, regional publications such as Alaska Airlines or Sunset Magazine offering a special tray
on the Coachella Valley).
ncial impact would be a cost savings of $18,000 to the General Fund, representing a 66.66% reduction from the
levels. Promotional Materials would be funded at $2,000 from $7,000 ($5,000 cut); Media Promotion would be
at $7,000 from $20,000 ($13,000 cut).
cts may include: Less promotional items to offer at trade shows and events with the City's logo and tourism
ite, so less exposure for the City; reduced opportunities to join media specials that may come up throughout the
including supplementing CVA coops via the Media Promotion account; less exposure may translate into less
rs to La Quinta that support our businesses and hotels.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
(rations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue-
n <Loss>
et Operating Costs
Promotional Materials 101-1003-413.55-01 R15>AC£ B') St 000 -
Media Promotion 101-1003-413.55-08 Q6buC6 By *' 13�Doo
<$18,000> -
<$18,000> -
Prirttfbrrri'` 91
E
City
J* Cathedral City
Coachella
-0 Desert Hot Springs
Indian Wells
Indio
La Quinta
Palm Desert
Palm Springs
Rancho Mirage
Contribution Levels for Coachella Valley Cities
Jacqueline Cochran
Air Show
$0
$5,000
$0
$0
$5,000
$5,000
$5,000
$0
$0
* C _ + CHS i ole. neJer ab4ef b4e.d_ .
11
Riverside County Fair &
National Date Festival
$0
$0
$0
$0
$25,000 ($5K Cash, $20K in -kind for parade)
$5,000
$0
$0
$5,000
n. 192
Fiscal Year:
Program:
Department:
Request Summary In
ma m two ,antra., of
summary arwwar Oat bask
quesoom: Whot b heir,
pmcasaad; what wa a ac One;
what vaa It .t; when aaa a bM
In affect, aM for tow long; am
there any aerate" mat ..kV
Or rayanuu
Impact of Chance:
What would be the
impact If the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
County of Riverside Event Sponsorships
City Manager's Office - Economic Development Division
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority
City Manager Priority
City Council:
Accepted (A) Rejected (R)
the amount of City sponsorships for the Jacqueline Cochran Air Show and the National Fair & Date Festival,
have been general sponsorships not designated toward any single part of the events. -
financial impact would be a cost savings of $5,000 to the General Fund. The total proposed reduction for both Air
w and Date Festival is $5,000 — this represents a 50% reduction from current funding levels; they are currently
led at $5,000 each and the reduction would leave them at $2,500 each. (Other Valley city contributions attached.)
The County of Riverside has indicated that, due to La Quinta's years of contribution and good partnership, the
the City would receive in exchange for the reduced sponsorships would not change (in regards to marketing,
e, and event benefits).
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
49 rations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
O<Loss>
et Operating Costs
Jacqueline Cochran Air Show 101-1003-41333-16 F E Dac6 811 !F 2,Sc o
Date Festival 101-1003-413.55-07 QEpE Boa ��
<$5,000>
<$5,000> -
a. 193
11
C'J
U
Fiscal Year 2011-2012 City Investments
In the Coachella Valley Economic Partnership
Cathedral City
Coachella
Desert Hot Springs
Indian Wells
Indio
La Quinta
Palm Desert
Palm Springs
Rancho Mirage
$25,000
$ 0
$ 50,000
$ 50,000 (plus $50,000 "pending")
$ 11,000
$ 25,000
$ 50,000
$ 100,000
$ 50,000
Information provided by Thomas Flavin, President/CEO of CVEP
194
Program:
Department:
Request Summary: in.
C,w or tea, sentences, this
summary snawar eve bask
questions: what Is babe
procasaad; what we It add.";
whet we It coat when wa It be
In dyed, and for how torrg; are
there any offsetting cad saving,
Of revenws
What would be the
impact if the request Is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012-2013
Regional Economic Development
City Managees Office
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority
City Manager Priority
City Council:
Accepted (A) Rejected (R)
se to cut funding to the Coachella Valley Economic Partnership ("CVEP") by $3,750 for Fiscal Year 2012-2013.
ing level is currently at $25,000.) This is a 15%reduction for fiscal Year 2012-2013, similar to the reductions
sed for the Chamber of Commerce and La Quinta Arts Foundation. Therd are no offsetting revenues that are
measured.
15% reduction would result in General Fund savings of $3,750.
e direct and indirect impacts to the community are difficult to quantify- many companies CVEP has recruited/
ained are in other cities, but there is the potential that employees may choose to live, shop, and dine in La Quinta. If
Quinta's funding to CVEP is reduced, it could have some impact on CVEP's ability to recruit/retain companies in the
achella Valley.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
T€rsonnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
Operating Costs
Reduction of $3,750 (15%) In funding for the Coachella Valley Economic Partnership.
Account Number 101-1003-41353-03, Membership Dues. of-bac♦r L4 5 37750
Amount funded in FY 2011-12 was $25,000
Funding amount proposed for FY 2012-13 is $21,250
While there may be some economic benefit to La Quinta, it is not easily measured.
($3,750)
(53,750)
n - 195
Operations
Capital
Total Operating
Costs
Revenue -
in < Loss >
Operating Costs
Fiscal Year:
Program:
.Department:
Request Summary: m
one ar ewe serrrrraa. this
summary Brower Me leak
yusstkns: What Is W6q
procenw: whet wa It edd v.;
what wa It "; when wa h M
In etM1at, and for how "; aro
arro my offwtang con savbp
or wmuss
Impact of Change:
What would be the
impact if the request is
approved? Include the
direct and Indirect
Impact on both. the
General Fund and the
Community
City of La Quinta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction (R) R
Program Change Form Department Priority g
Clty Manager Priority �!
2012/2013 - 7
City Council:
La Quinta Chamber of Commerce _ Accepted (A) Rejected (R)
City Manager's Office - Economic Development Division
Reduce the amount the City contributes.to the Chamber of Commerce via a Professional Services Contract.
Per the City/Chamber contract, the target areas include: Business Retention/Promotion & Economic Development; The
Gem Newspaper, Visitor Center; and Financial Review.
(Attached is a detailed analysis submitted by the Chamber on how the reduction would impact contracted services.)
e financial impact would be a cost savings of $22,500 to the General Fund by reducing the Chamber's contract by
$22,500. This represents a 15%reduction from their current total of $150,000.
Impacts may include (as delineated by the Chamber): Reduction of the The GEM newspaper by two issues (unless the
Chamber Board opts to fund/send them; these two Issues would not include the City Pages, however); an additional
furlough day per month in connection with the Visitors Center; Business Retention and Financial Review categories
would have limited impacts.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
aerations and capital expenditures.
Personnel
LaQuintaChamber ofCommerce 101-1003-413.33-02 ZJf>urF. $y .#' 2Zr5oo
<$22,500>
<$22,500>
�c x"p�ttForrfi':�.„"r
® Hi Maria,
Attached is the City Contract reduction exercise we spoke about last week — let me know your
thoughts and if you have any questions or additional requirements.
Overview:
Business Retention/Promotion Economic Development —no adjustment at this time
The GEM — Proposing reducing this by two issues remove the "City Pages" and if the Chamber
wants to send it out it would be up to the Board. Does not consider the income stream or provide
continuity for our members.
Visitor Center - Propose an additional Furlough days' worth of impact.
Financial Review — This amount does not cover our current obligation with the Audit and
Financial review which are $7,500 and $4,500, respectively. I increased the $5,000 by the
reduction in the other areas that were more than the 15% which was $1,476
®. Let me know if you have any questions or further requirements.
David S. Archer
PresidentlCEO
La Quints Chamber of Commerce
78-275 Calle Tampico #B
La Quinta, CA 92253
phone: 760 564-3199 fax: 760 564-3111
197
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" 198
Fiscal Year:
Program:
Department:
Request Summary: is
➢. ca two ..nnnoa, this
w wnwr,r creative, as* Wait
pwatlons: What Is being
wooessed: what wo it schhrve;
what we it cost; wha, we a W
in seats• *ad hx haw long: an
there mr oaselthrg cod savhv:
or n wenuds
fact of Change:
What would be the
Impact If the request Is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
CVA Cooperative Advertising Programs
City Manager's Office - Economic Development Division
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority
City Manager Priority
City Council;
Accepted (A) Rejected (R)
ion of participation in CVA cooperative advertising programs, including: California's Visitors Guide &Travel
r, Air Service Development Campaign, and CMG Fall Magazine Campaign (various key regional magazines) with
Online Campaign.
Would have to decide which CVA co-ops La Quinta participates in (information attached on each); may have to
ch the CVA and ask if La Quinta can participate in one or two co-ops at a reduced rate.
ancial impact would be a cost savings of $20,000 to the General Fund, representing a 50% reduction from the
: funding level of $40,000. Media Promotion, which is also being reduced, would supplement CVA co-ops.
l may include: Less advertising to drive in and outside markets that La Quinta can not afford alone like Western
Seattle, Portland, and the Bay Area; if all other Valley cities join the CVA co-ops except La Quinta, we may lose a
:itive edge over those cities; less good will and good neighbor sentiments and support for the CVA in trying to
the Coachella Valley destination; less exposure for La Quinta in those outside markets; potential for less visitors
ing La Quinta businesses and hotels.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
rations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain
Net Operating Costs
Marketing Services 101-1003-413.55-07 f0ac-All—E 8V 3f ZDpjMO
This is the same line item that includes professional marketing services (i.e., FG Creative contract).
<$20,000>
<$20,000>
•,.,a . 199
® CVA/Member Cities Cooperative Advertising Programs
2012 California Official State Visitor's Guide and Travel Planner
Distribution:
• 500, 000 copies distributed annually
• 60,000 viewed digital version in 2010 (with links to advertiser websites)
COST:
2011 Fall/Winter & 2012 Shrine/Summer CMG/CTTC Tourism Co-op
U.S. Magazine Insert, 5000,000
• Travel & Leisure (150,000)
• Budget Travel (150,000)
• Food & Wine (200,00)
Canada Newspaper Inserts, 500,000
• Vancouver (100,000)
• Calgary Herald (100,000)
® • Edmonton Journal (100,000)
• Toronto Star (100,000)
• Montreal Gazette (100,00)
Digital Distribution, 2,500,000
• U.S. & Canada E-mail
• Digital Newsstands
• Featured on ReasonsToGo 4.1 travel app
• Online marketing and media placements including Travelocity and Facebook
COST:
Air Services Development Program
Goal:' Maintain and ultimately grow air services to the Coachella Valley destination
Target Audience: Pacific Northwest Alaska Airlines Feeder Markets: San Francisco, CA;
Portland, OR and Seattle, WA
Media Plan: Newsprint, radio commercials, online exposure, on -air promotions, sweepstakes,
® e-mail database marketing.
COST 5'� (LQ-$25k; PD-$25k; RM-$25k; IW-$25k; PS-$25k; CC-$5; DHS & Indio-$0)
QW
p 200
Program:
Department:
Request Summary In
om or two aamonrxa, thb
aunnury amwer ihn buk
gmsibns: WMt b bohta
laoossoad: w t wig a achliws;
whoa wa h cmt: whwr we h a
N sffm' aW for how
"; an
an Nem onsetNng cost "Vh,a
or M...
What would be the
Impact If the request Is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community _
City of La Quinta
Resource Allocation Plan
Program Change Form
2012-2013
Successor Agency
City Manager's Office
eliminate the Interim Management Assistant position,
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority `p
City Manager Priority - C
City Council:
Accepted (A) Rejected (R)
the dissolution of redevelopment, there will be less work for staff. To achieve cost savings, it may be necessaryto
nate Successor Agency positions.
:neral fund direct impact is a savings of $95,912
is could have an adverse affect on the community with respect to affordable housing programs. If State legislation
preserve housing funds is successful, the Housing Authority will be able to move forward with Washington Street
its and other housing projects/programs. It would become necessary to reassign housing duties to other personnel.
e Management Assistant also helps track Successor Agency/Housing Authority assets and properties - this task
tuld need to be reassigned to other personnel.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
sonnet
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
Operating Costs
Personnel
101-1003-413.10-01, Salaries -Permanent FuII Time plus benefits $115,986
($115,986)
Possible reimbursement by Successor Agency Administrative Allowance, estimated at 17%
$20,074
($95,912)
.1.4.201
Program:
Department:
Request Summary: a.
o.w ., cwe tw.bnpa. aaa
.urinary anww f . haab
yuaatl0m; what Is being
lua.aaaaa: what wa It add.*;
what wa it cog; whan wa it ha
In effag, aria for how loop; an
than any off=wm aavkw
or nvaam
What would be the
Impact if the request is
approved? Include the
direct and Indirect
impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012-2013
Successor Agency
City Manager's Office
to eliminate the Executive Assistant position.
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority - )I
City Manager Priority 2Y
City Council:
Accepted (A) Rejected (R)
the dissolution of redevelopment, there will be less work for staff. To achieve cost savings, it may be necessary to
nate positions funded by the Successor Agency.
fund direct impact is a savings of $85,121
initial impact would be the reassignment of general administrative duties to other personnel. This would also have
gative impact on the Oversight Board, as this position processes agendas, staff reports, minutes, coordinates
tings, and serves as secretary to the Oversight Board. This duty would need to be reassigned to another staff
fiber, as the Oversight Board remains in existence until 2016.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
Tefsonnel
01-1003-413.10-01, Salaries -Permanent Full Time plus benefits $104,148
Operations
Capital
Total Operating ($104,148)
Costs
Revenue -
Gain <Loss>
®Operating Costs
reimbursement by Successor Agency Administrative Allowance, estimated at 18%
21)
202
Fiscal Year:
Program:
Department:
Bequest Summary: as
Waa twe aanteaCH, this
atwnary saw. five bask
Vttoseess: What Is bshte
Woeused: what wa it achieve:
whet we It cost; when wa hhi
Is ~. and for how ism: as
then wry oessuic; eon osvhe
or revwwos
Impact of Chance:
What would be the
Impact if the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012-2013
Staff Report Review Process & Web Administration
City Manager's Office - Management Services
of the position would save $113,100 in salary and benefits
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority It
City Manager Priority 2y
City Council:
Accepted (A) Rejected (R)
Impact to General Fund would be a savings of $113,100, duties would need to be assumed by remaining staff. This is a
dedicated position for primary coordination of the agenda review process ensuring that the agenda packets are
complete and the reports are concise, well written and free of grammatical/spelling errors. This position is responsible
for ensuring timely submission of reports for review, and making sure legal, finance and other affected parties perform
their reviews expeditiously so the agenda packets go out on time. As web administrator, this position has the
responsibility for approving ALL web pages before they are published for public viewing and for sending notifications
o subscribers of agenda availability for Council & all commissions/boards, changes to scheduled meetings, news
events, etc. Also responsible for setting up all new users, newly created pages, new permissions, and troubleshootina.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items arid amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
yQerations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
Operating Costs
nation of Management Assistant positron in Management Services Division would result in a cost savings of
?96 from Account 101-1004-413.10-01 (Salaries) and $36,804 from Account 101-1004-41321-01 (Benefits) for a
savings of$113,100
13,100 (includes 15%of salary paid from RDA, so $96,135 is impact to General Fund)
13,100)
Fiscal Year:
Program:
Department:
Request Summary: M
... twe Santa ' oft
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o.onnad; What wa it actdm,
what wa it cost: whm wa it ht
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than ,ny oaaming e„t "a h,
w n M,
Impact of Change:
What would be the
Impact If the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Marketing & Economic Development
City Manager's Office- Economic Development Division
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 13
City Manager Priority 2y
City Council:
Accepted (A) Rejected (R)
to eliminate the Executive Office Assistant position (significant support Is offered to the Marketing/Economic
meet Manager, however, serves as backup for all three Executive Assistants). Salary is half in Development
and half in Management Services.
the need for additional cost savings and the possible dip in programs from reductions, it may be necessary to
nate the position of Executive Office Assistant. -
financial impact would be a cost savings of $72,334 to the General Fund.
may include: Work and tasks of the Executive Office Assistant would have to be absorbed by other employees.
potentially cause delays in projects, loss of quality, and a potential for a decrease in customer service.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and. capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
rations and capital expenditures. _
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
< Loss >
0
perating Costs
Office Assistant
(salary and benefits); 50%in Development Services 101-1003, and 50%in Management Services 101-1004.
204
Program:
Department:
Regpest Summary: in
one ar ewe aentenoee, a"
iwN q eNwer fife baeiC
@uefions: Whit It b"V
p CwM; whit will It schi ve;
what wa It wet: whin wp it be
In eeeel, end for how I.W; en
ere thM; oeaattbg wet "Vir,
or rftwu
Impact of Change:
What would be the
impact if the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012-2013
Economic Development Consultant Services
City Manager's Office
Friarity Tracking
Addition (A) or Reduction (R) A
Department Priority 1
City Manager Priority
City Council:
Accepted (A) Rejected (R)
provide continuing economic development and financial management support, as well as continuity during City
nager transition, it is proposed to enter into a contract with RSG, Inc.
is $45,000, effective 7-1-12 for one fiscal year.
Ring economic development could help offset costs, but unable to quantify at this time.
fund direct impact is $45,000
era] fund indirect impact and community benefit include potential economic development; short and long range
icial planning, especially important in light of redevelopment dissolution, and continuity during transition to a of
Manager and Finance Director.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
T6rsonnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
isOperating Costs
Contract Services
101-1003-413-u-xx (new account) - $45,000
New charge to General Fund, as these costs were previously funded by redevelopment.
Potential offset - future economic development
$45,000
$45,000 -
n 205
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
1 0perating Costs
Fiscal Year:
Program:
Department:
Request Summary: in
ue. as n.. sentences*
ads
m sumary answer ale bask
Wnsaem: What Is being
processed: what wa a achieve:
what Wall h curl: when will a b
In eeeet. end for how long; am
Ihete a,ry oelatlip cast savi g
a rorwroes
Impact of Chance:
What would be the
Impact if the request Is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Web Streaming of City Council Meetings
City Manager
Priority Tracking
Addition (A) or Reduction (R) A
Department Priority 2
City Manager Priority
City Council:
Accepted (A) Rejected (R)
request is for web streaming City Council meetings with standard definition cameras. Based on a recent project
pleted by the City of Palm Desert, which included audio upgrades and infrastructure changes to the City Council
nbers, the total cost for the project was approximately $173,000 in one-time ($163,000) and ongoing operating
($10,000). The City of La Quinta would need to have similar infrastructure changes and audio upgrades; ongoing
penance charges would be similar also.
e cost for web streaming City Council meetings may be paid for using the following options:
1) Pay the $173,000 out of General Fund reserves for fiscal year 2012-2013 and the on -going operational costs of
$10,000 out of the General Fund for future years; 2) Implement a one percent (1%) PEG fee, this would generate approx.
$143,000 in revenue from Time Warner Cable (TWC) and approx. $20,000 in revenue from Verizon for a total of
S163,000 annually to the General Fund. This 1 % PEG fee would be assessed to all La Quinta residents that subscribe to
C and Verizon. Therefore, the $10,000 in ongoing operating costs would be paid for by the General Fund. Once the
PEG fee is implemented, the PEG fee revenue would accumulate in restricted reserves in perpetuity once the initial
start-up costs are incurred; or 3) Implement a. partial PEG fee and supplement the needed from the General Fund.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
Qgerations and capital expenditures.
Personnel - There will be minimal additional costs associated with City staff time to manage capital improvements associated with
the council chambers and managing. the contract for recording the meetings.
Approximately 510,000 in ongoing operational costs include: 1) $8,000 in broadcast fees and 2) $2,000 in TWC fees.
New accounts would have to be created to record the revenue and expenditures related to this project. The PEG fee
may be used for capital and ongoing maintenance costs of the equipment.
To facilitate the broadcasting process, staff would retain the services of a broadcasting service company that charges
approximately $660 per month for a total of $7,920, rounded to $8,000. TWC would encode all content received from
the City, TWC would playback all content on the PEG access channel; and TWC would update community bulletin
boards with City and/or community events and announcements. There is a cost of $25 per hour for TWC staff time to
encode the meetings, which is directly related to the length of the Council meetings. An annual estimate of 72 hours
has been determined for a total annual cost of $1,800 or rounded $2,000.
Approximately $163,000 which would include equipment and infrastructure changes to the City Council Chambers.
$173,000
173,000
LUU
Program:
Department:
Request Summary in
on. w tw. Sentanaa. bask
W.ry aruwsr nva
yosstlam: What Is bake
proubaaJ; wM we it ad"w
what wa it cost: when will it N
in affect. am for baw krn: m
there any offsatem cost Sevin
or revwruw
Impact of Change:
What would be the -
Impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La auinta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction (R)
Program Change Form Department Priority
2012-2013' City Manager Priority
City Council:
Regional Economic Development Accepted (A) Rejected (R)
City Manager's O(fice
The Coachella Valley Economic Partnership has requested additional funding of $25,000 (fora total of $50,000) for
Fiscal Year 2012-2013. Offsetting revenues are difficult to measure.
impact to the General Fund in the amount of $25,000.
y Impact- according to CVEP, projected Return on Investment for La Quinta totals $209,475. A detailed
t is attached. CVEP's activities include Business Development, Workforce Excellence, Marketing, Regional
ion, and Research/Data support, all aimed at enhancing and diversifying the region's economy. While
measure, the impact to the Community could include increased sales tax revenues and patronage of local
,.business development, recruitment, and retention opportunities, and additional jobs.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
ltsonnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
®Operating Costs
Funding amount for FY 2011-2012 was $25,000
Funding amount for FY 2012-2013 proposed at $50,000
Account Number 101-1003-413.53-03, Membership Dues, increase of $25,000
Offsetting revenues possible, but difficult to quantify.
25,000
0
25,000
207
11
COACHELLA VALLEY ECONOMIC PARTNERSHIP
ATTACHMENT A
CVEP offers the following Return On Investment (ROI) to La Quinta for FY12-13 for an
investment of $50,000:
Business Development $66,100
• Coachella Small Business Development Center Participation $20,000
• Access to professional staff to assist in economic development $15,000
efforts
• Inclusion in "Team Coachella Valley" at State level with Team $5,000
California
• Regional representation at Ernst & Young International event. $2,500
• Regional Web Based Site Selector Tool $1,100
• Coachella Valley Recruitment initiative (CVRI) $10,000
• Coachella Valley Business Visitation/Retention program $5,000
• Access to leads and business contacts $5,000
• Host opportunities for visiting executives and site selectors $2,500
Workforce Excellence $8g,000
• Two tickets to the FAFSA Competition Fundraising event $200
benefitting local High Schools
• Support for career academies in local high schools that are $33,800
producing the workforce for tomorrow.
• Local Pathways -to -Success Scholarships in each Valley $55,000
community. (2011— La Quinta students)
Marketing $14,750
• Booth at the Annual Economic Summit $750
• Half page advertisement in Annual Economic Report - $1,700
distributed to over 800 attendees at the Annual Summit as
well as used throughout the year for regional promotional
purposes by the County, cities, and CVEP for site selector
meetings and other promotions. Included as electronic version
and linked to CVEP and city web sites.
• Four page city profile and input for the regional section in the $5,000
annual Palm Springs Life Progress Issue and Focus on the
Coachella Valley. This has been an annual line item for each
city.
• Reprints (150) of the Focus issue $500 •,.11
CLIMATE FOR SUCCESS
• �'
3111 EAST TAHQUIT2 CANYON WAY -PALM SPRINGS. CALI FORN IA 92262 -PH: 760.340.1575 • F%: 760 548 0370 - W WW.CVEP.COM
COACHELLA VALLEY ECONOMIC PARTNERSHIP
®
• Representation at Annual ACRE event featuring Regional
$300 .
Presentation
• Weekly newsletter reaching global clientele
$5,000
• Out of Area Marketing in business journals, site selector
$1,000
magazines, conferences, conventions, etc.
• Recognition and link to your city on CVEP web site
$500
• Regional branding to National and International business
community
Regional Collaboration
$11,250
• Board representation
$10,000
• Top recognition and a complimentary 10-top table at the
$950
Annual Economic Summit
Invitation to special events throughout the year with two (2)
$300
paid seats reserved
Opportunity to serve on CVEP committees
®
• Notification of "Investor Only" Alerts
• Increased
regional grant opportunities
Research/Data Support
$28,375
• Access to Nielson Claritas data with service provider
$1,050
• Buxton Consumer Profile and Market Intelligence Services
$20,000
• Annual economic data broken down for each city
$5,000
• Fifty hard copies of the annual economic report
$325
• On-line link to city specific economic data
$1,000
• On-line links to city specific info sections
$1,000
• Access to customized research and data for your city including
demographics, population statistics and retail opportunity
gaps.
Creating a "climate for success"
Priceless
Total value of your fee for services investment
$209,475
itCLIMATE FOR SUCCESS 209
3111 EAST TAHQUIT2 CANYON WAY • PALM SPRINGS, CALIFORNIA 92262 • PH: 760.340.1575 • FX: 760 S480370 • W W W.CVEP.COM
City of La Quinta
Resource Allocation Plan
Program Change Form
Fiscal Year:
2012-2013
Program:
Legal Fees
Department:
City Manager -Legislative
Request Summary: k
This request seeks to reduce the Legal Fees expense by $75,000 within the City
..." ON to • tlr4
(FY) 2012/2013.
uxn r weww On bask
P+raom: WMI Is beft
.
prace" a: what wa It octim:
what wa k cwh who Via a G
In onset, aM to, hover ": m
.
than wry orbotnq WY wke
o, n 010
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 1
City Manager Priority y
City Council:
Accepted (A) Rejected (R)
Year
Impact of Change: a FY 2011/2012 budget for legal fees is $455,000 and the legal fees for the same period are projected to be
What would be the approximately $330,000; legal fees for FY 2010/2011 were $307,188. Reducing the budget for legal fees by $75,000
Impact If the request Gs (16%) will provide for a $380,000legal expense budget for Fiscal Year 2012/2013. In the event that funding is needed
approved? Include the to pay for one-time or unforeseen legal expenses that will exceed the current budgeted amount, then an appropriatic
direct and indirect to increase the legal expense budget can be made at that time.. However, based on current year projections and nor
Genera on both the ear ex ense analysis, this reduction is a y p l p
General Fund end the p Y appropriate.
Community
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers; and totals for personnel,
rations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
<Loss> >et Operating Costs
Reduce 101-1001-411.32-01 Contract Services - Attorney budget by $75,0W.
<$75,000>
<$75,000> g -
216
Print Foren
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
60perating Costs
Fiscal Year:
Program:
Department:
Request Summary i.
on. or nw. Banana.,"
.
,roam r, aawa act. gale
aaelbne: What Is bim
P ess"d: MMt wa it echleve:
whet aaa it eon: whop wig it b
In.e.et. star for how WV;.n
thom my oertt6q eon aVbv
or mama
What would be the
Impact If the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012-2013
Operational Fees— TgAveLr'rRAIM1A16- 7nssr/ 65
City Manager - Legislative
Pricift Tracking
Addition (A) or Reduction (R) R
Department Priority 2
City Manager Priority
City Council:
Accepted (A) Rejected (R)
s request seeks to reduce the Travel, Training & Meetings expense by $17,200 within the City Manager Department
Fiscal Year (FY) 2012/2013.
he impact will be reduced meetings attended. The remaining budget of $16,550 includes: League Annual Conference
$8,000; League -Legislative Action Days - $1,800, Mayor's Cup - $600 (reducing two teams to one); Council Meeting
xpenses - $3,000; Public Safety Awards Ceremony - $1,000; CAUPIA - $1,150, and Miscellaneous - $1,000. The
iethodology for the reductions involved removing the more ancillary meetings and keeping the more prominent
teetings and events intact; while at the same time reducing those items that remained.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts .
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
aerations and capital expenditures.
Personnel
Reduce 101-100141131-01 Travel, Training & Meetings budget (decrease National League of Cities plus 4 board
meetings by <$7,000>; decrease League -Mayor & Council Academy & Executive Forum by <$2,600>; decrease CVAG
Workshop by <$250>; decrease Historical Gala by <$1,200>; decrease United Way Dinner by <$1,850>; decrease
Mayor's Cup by <$600>; decrease Council Meeting Expenses by <$2,000>; decrease Clean Cities Celebration by <
$400>; decrease All Chamber Legislation Luncheon by <$400>; decrease Riverside County League Meetings by <$500>;
and decrease Miscellaneous by <$400>) by $17,200.
<$17,200> -
<$17,200>
" 211
Fiscal Year:
Program:
Department:
Request Summary: in
wa w han ewnenwe, it"
wn araw, ana. Me bask
waetlon: What Is babro
Poennd; what wi It schim;
what wa it coat: when wa a be
In giant, and for how lone: am
them wM oaeetlloe Cal nrbgi
w `swoon
Impact of Chan":
What would be the
Impact H the request Is
approved? Include the
direct and Indirect
impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012-2013
Legal Fees
City Manager-. Legislative
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 3
City Manager Priority 2y
City Council:
Accepted (A) Rejected (R)
request seeks to reduce the Legal Fees expense by an additional $40,000 within the City Manager Department for
IYear (FY)2012/2013.
FY 2011/2012 budget for legal fees is $455,000 and the legal fees for the same period are projected to be
roximately $330,000, legal fees for FY 2010/2011 were $307,188. Reducing the budget for legal fees by an
�tional $40,000 (9%) will provide for a $340,000 legal expense budget for Fiscal Year 2012/2013: In the event that
ling is needed to pay for one-time or unforeseen legal expenses that will exceed the current budgeted amount,
i an appropriation to increase the legal expense budget can be made at that time. However, based on current year
ections and prior year expense analysis, this reduction may be achievable.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this, request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
6rations and capital expenditures.
Personnel F—
Operations
Capital
Total Operating
Costs
Revenue-
m <Loss>
Operating Costs
101-1001-411.32-01 Contract Services -Attorney budget by an additional $40,000.
n- 212
Operations
Capital
Total Operating
Costs
Revenue -
Gain < Loss >
®
6perating Costs
Fiscal Year:
Program:
Department:
Request Summary In
ore n two anteness, tlis
WIIYIIary am. aW beak
passions: What fs b"
IaooaasaE; what wa It adeevs;
whet wa It cost; when wa a W
In aaM, an! for how one; an
Mere my oasMene wrt "VINI
W memos
What would be the
impact if the request is
.approved? Include the
direct and indirect
impact on both the
General Fund and the
Community
City of La Quinta
Resource, Allocation Plan
Program Change Form
2012/2013
Material Purchases
Library
materials expenditures from $200,000 to $100,000
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority '
City Manager Priority N
City Council:
Accepted (A) Rejected (R)
.pact of materials expenditures reduction: Library would acquire approximately 3,000 fewer items in 2012/2013 than
2011/2012 primarily in core collection areas rather than bestsellers and audiovisual materials. The Library will also
ely have fewer check outs of materials due to the reduction.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
Personnel N/A
Reduction of Operating Supplies:
101-3004-451.56-02 reduction of <$I00,000>
N/A
<$100,000>
<$100,000>
" 213
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
perating Costs
Fiscal Year:
Program:
Department:
Request Summary: to
one two awnancn, eat
m sumery emww firs Wak
questions: Wlwt Is bebq
pmensed; whet Will it schim;
whet wa It ..at; when will it M
In efM, sM for how tons; era
them any offsetting in urinpl
m rwem as
Impact of Change:
What would be the
impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Reduction in Hours
Library
Library operating expenditures by $153,000
Priority Tracking
Addition IN or Reduction (R)
Department Priority
City Manager Priority
.City Council:
Accepted (A) Rejected (R)
R
2
,-
t of operating expenditure reduction: This figure represents more than 1/3 of the LSSI direct operating
ditures of the Library and because most operating costs are personnel, the only way to achieve this reduction
Dugh an hours reduction from 56 to 40 hours per week This reduction of 16 hours would be accomplished by
) Thursdays (9hrs) and Sundays (4hrs), and closing at 4pm on Saturdays (2hrs) and closing at Spin on Fridays
Each hour of reduction is approximately $9,563/hour professionals and para professionals.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
Personnel N/A
Reduction of Contract Services:
101-3004-451.30-97 reduction of <$153,000>
WA
<$153,000>
<$153,000>'
" 214
Fiscal Year:
Program:
Department:
Request Summary: in
nir.n tre rrnbnw. tbb
twoMmmrry Mnwer ebrrk
questions: What Is bekp
Woceued: wMt wa it whim;
wMt wa 11 tort whm wa it M
in ~. eM for M lone: sn
tlwt my offsetting WA ueke
or o Wt
Impact of Chan":
What would be the
Impact if the request Is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Qulnta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction (R)
Program Change Form Department Priority
- City Manager Priority
2012-2013
City Council:
Supplies & Services Reductions Accepted (A) Rejected (R)
Planning
Reduction of various supplies & services expenses that will result in a cost savings of $8,895 for FY 2012-13
proposed reductions would reduce contract services $5000 (50% reduction), reduce travel & training $2000 (50%
tction), reduce membership dues/registration $1,395 (46%reduction), and reduce office supplies $500 (14%
tction). Total cost savings for FY 2012-13 is $8,895.
would impact ability for staff to utilize professional consultant assistance, again reduce opportunity for
I training, and reduce benefits associated with professional memberships.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
9perations and capital expenditures.
Personnel
Total cost savings for FY 2012-13 is $8,895. -
FUND 101.6001.46332.10 (Contract Services): <$5000>; FUND 101.6001.463.51.01 (Travel & Training): <$1000>, FUND
101.6001 A63.53.03 (Membership Dues): <$595>; FUND 101.6001.46356.01 (Office Supplies): <$500>,TOTAL FUND
REDUCTION $7,095.
FUND 101.6002.463.51.01 (Travel & Training): <$1000>; FUND 101.6001 A6353.03 (Membership Dues): <$800>. TOTAL
FUND REDUCTION $1800.
<$8,895>
-0-
<$8,895>
It
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
®
l�Rf Operating Costs
413
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
perating Costs
Fiscal Year:
Program:
Department:
Request Summary: lo
oae n twe NnlMnr, thb
summary omw &a heslo
quwdq ;Whetb bekV
Dogefse0; waH wa a sdiNs;
whet wa It emi; when wa It
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Or rwo
What would be the
Impact If the request is
approved? Include the
direct and indirect
impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012-2013
Elimination of Principal Planner Position
Planning
Priority Tracking
Addition IA) or Reduction (R) R
Department Priority 2
City Manager Priority ZY
City Council:
Accepted (A) Rejected (R)
tion of a Principal Planner position from the Planning Department will achieve a FY 2012/13 cost savings of
19. It is anticipated that this.program change would go into effect at the beginning of the fiscal year and will
in effect until sufficient revenue and workload would warrant the position being reinstated.
Planning Department currently has two Principal Planner Positions. Elimination of a Principal Planner Position will
reduce the Planning Department budget by approximately $145,789 for FY 2012/13. The Principal Planner position
coordinates and manages complex, large scale planning projects. Recent Principal Planner project responsibilities
include such items as the General Plan Update, Eden Rock Travertine, and Municipal Code Amendments. The loss of
this position will directly impact the workload of the remaining Principal Planner, Planning Manager and Planning
Director. Any moderate increase in complex, large scale development applications will require contract assistance to
properly manage. The cost for such assistance has, in recent history, cost approximately $140/hour. Thus, 100 hours
have been Identified for FY 2012/12 at a cost of $14,000.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
oQerations and capital expenditures.
Personnel Elimination of a Principal Planner position represents a personnel cost reduction of $145,789, including salary and
benefits. This cost reduction represents approximately 12.5%of Planning Department budget. The impacted funds are
as follows: 101.6002.463.10 = $102,240, 101.6002A63.20,21,25,27 = $43,549.
Elimination of Principal Planner position may require contract assistance depending upon application workload. For FY
2012/13,100 hours of contract assistance has been identified at an estimated cost of $140/hour for a total cost of
$14,000. This amount would be added to FUND 101.6001.463.53.03 (Contract Services).
<$131,789>
-0-
<$131,789>
" 216
Operations
Capital
Total Operating
Costs
Revenue -
Gain <loss>
®
lgCOperating Costs
Fiscal Year:
Program:
Department:
Request Summary b
maatwo cam 'this
amw .mn a aMab
yneadma: What Is Mbq
drocaa"d: whet wW a addem
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Impact of Chance:
What would be the
Impact If the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La auinta
Resource Allocation Plan
Program Change Form
2012-2013
Reduction of Secretary to 1/2 Time Position
Planning
PdQrky Tracking
Addition (A) or Reduction (R) R
Department Priority 3
City Manager Priority /ly
City Council:
Accepted (A) Rejected (R)
ion of the Planning Secretary position to 1/2 time, 20 hours/week, will achieve a FY 2012/13 cost savings of
r. It is anticipated that this program change would go into effect at the beginning of the fiscal year and will
in effect until sufficient revenue would warrant an increase in hours for this position.
e Planning Department relies upon the Secretary and Executive Secretary to perform a variety of secretarial and
clerical duties for the Planning Department, Planning Commission, Historic Preservation Commission and Architecture
& landscaping Review Committee. Since the Secretary is typically the first response to counter visits and telephone
calls, the proposed reduction in hours will impact all Planning Department staff, most notably impacting the Executive
Secretary and planners assigned to counter and phone coverage. In addition, the reduction in hours will also impact
review and processing of meeting minutes, ability to timely maintain department filing system and permit activity logs,
divert Assistant and Associate Planners away from ability to timely process permits, as well as limit ability for Executive
Secretary to provide direct assistance to Planning Director and Planning Manager.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
Personnel Reduction of the Planning Secretary to 1/2 time, 20 hours/week, represents a personnel cost reduction of $49,757.
e'remaining funds are follows:
101.6001.463.10 = $26,078 (salary=25,818 and bilingual pay 260); 101.600l A6320,21,25,27 = $6,735.
No impact to operations.
No impact to capital.
<$49,757>
-0-
<$49,757>
a 217
Fiscal Year:
Program:
Department:
Request Summary: in
ftwn..namw« On tone
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Impact of Chance:
What would be the
Impact If the request is
approved? Include the
direct and Indirect
impact on both the
General Fund and the
Community
City of La Quanta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction IR)
Program Change Form Department Priority
2012-2013 City Manager Priority
City Council:
Transient Occupancy Tax Short -Term Vacation Rental Compliance Accepted (A) Rejected (R)
Planning
Professional assistance in improving collection of TOT revenue from short-term vacation rentals. Effort will include
review of and amending existing municipal code provisions, implementation of a registration process, public
education and awareness of program and process, initial enforcement efforts, and training of city staff. Additional
personnel necessary in order to manage program in the Planning Department.
professional assistance is estimated not to exceed a one time expense of $15,000. The process is expected to take
ays to review and update the municipal code and an additional 90 days to implement the process and train staff.
minary review of existing short-term vacation rental listings have identified the potential for up to $600,000In TOT
nue in addition to the approximately $400,000 currently being collected by the Finance Department. Based upon
lar TOT short-term vacation rental collection efforts in two Coachella Valley cities, it is likely to take approximately
4 months to reach the potential TOT income amount identified. Therefore, new revenue for the first year is
nated at $300.000. Additional personnel will be necessary in order to manage this program in the Planning
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
®rations and capital expenditures.
Personnel It Is estimated that management of this program will require, on average, .5 FfE. However, the initial effort during the
first 6 months will likely require additional time, likely as high as 1 FTE. There is currently not a position in the Planning
Department identified in the 2012-2013 budget available to manage this effort. An Assistant Planner, Management
Assistant, or equivalent, should be able to manage this program with proper supervision. The total cost for a .5 FTE
Assistant Planner is estimated to be $55,631.
e professional assistance is estimated not to exceed a one time expense of $15,000 to be administered via fund
101.6001.463.32.10. .
No direct impact on capital.
$70,631
$300,000
<$229,369>
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
®
l�Operating Costs
01
218
Print Form^
Fiscal Year:
Program:
Department:
Reauest Summary: In
ons a twe aantanaa. a"
o,o,h mvy aNNM fled bode
questions: What to babrq
processed: what wa It achhve:'
.hot wa h cost; when wa It ro
N effect. eed for row bnp; en
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or m Mm
Impact of Chance:
What would be the
Impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012-2013
Municipal Code Update - General Plan Consistency
Planning
Priority Tracking
Addition (A) or Reduction (R) A
Department Priority 2
City Manager Priority 1iY
City Council:
Accepted (A) Rejected (R)
ilization of professional services to comprehensively review and update La Quinta Municipal Code to ensure
nsistency with 2035 General Plan. This program is a one time expense necessary following adoption of the 2035 La
iinta General Plan. This work must be completed following adoption of the 2035 General Plan. Total cost estimated
$25,000.
program will allow Planning staff to utilize professional services in completing a comprehensive review of the La
ita Municipal Code in order to ensure consistency with the 2035 La Quinta General Plan. This effort is labor
isive and is best conducted by professional services, especially with elimination of Principal Planner position. This
cram will have a one time General Fund expense of $25,000.
Cost Summary: How much will the change cost for the next year (by personnel,operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
6rations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
'Gain
< Loss>
et Operating Costs
No direct impact to personnel. However, it should be noted that management of this program will require Planning
Department staff resources, which can be conducted with the personnel level proposed for 2012-13.
This program will have a one time operations expense of $25,000 to be administered via fund 101.6001.463.32.10.
$25,000
-0-
$25,000
219
Print Form
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220
Racal Year:
Program:
Department:
Request Summary• in
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Impact of Change:
What would be the
Impact H the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund.and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
FY 12/13 and FY 13/14
Community Policing Offices
Public Safety
Addition (A) or Reduction (R) FRDepartment Priority
City Manager Priority Y_ lTy—i2y
City Council:
Accepted (A) Rejected (A)
City of La Quinta currently funds two community policing offices. One of the offices is owned by the City (Village
:e Station) and the other is currently being lease (Business District Police Office). The yearly lease of the Business
riot Police Office currently costs the city $81,000 and other operational costs are $30,315 for a total of $111,315.
f termination of the lease would potentially save the city approximately $111,3315.annually after Fiscal Year
1-2014.
Business District Police Office was opened November 1, 2008 with a 10 year lease agreement and 5 year opt out. li
)ber 2013, the city has an option of terminating the lease. Early termination of the lease will result In an Early Fait
of six months rent ($40,500), but there would also be two months rent that will not be paid for May and June
;,500). The police office is currently utilized by patrol officers to write reports, take lunch breaks, conduct interview,
The station ultimately serves as a centralized location from which they work from. If the office were to be closed,
of staff would have to operate out of City Hall, the Thermal Station, or Village Police Office. This could potentially
;e operational delays and limiting public access to its police department.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
rations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
D'Loss >
D'�erating Costs
N/A
FY 2012-2013: Two months of rent payments saved; $13,5001001-5054-421 A2-15
FY 2012-2013: Early Exit Fee paid: $40,500 (paid out of reserves)
FY 2013-2014:total operational cost saving items that would be realized if the lease was terminated $111,315: Rent
$81,000101-5054-021.44-04; Electricity $6,300 101-5054-421.44-01; Security $750101-5054-421 Al-30; Telephone
$5,760101-5054-421.41-22; Telephone (T7) $3,360101-5054-421 A3-62; Office Supplies $6,600101-5054-42156-02;
Janitorial $6,930101-5054-421 A2-15; and water $615 101-5054-421 Al-16.
WA
FY 2012-2013 <$13,500> General Fund
FY 2012-2013 $40,500 Reserves
FY 2013-2014 <111,315> General Fund
WA
FY 2012-2013 <$13,500> General Fund
FY 2012-2013 $40,500 Reserves 1 TV
FY 2013-2014 <111,315> General Fund q-y
221
Fiscal Year:
Program:
Department:
City of La Quinta
Resource Allocation Plan
Program Change Form
FY 13/14
School Resource Officer
Public Safety
Priority hacking
Addition IA) or Reduction (R) R
Department Priority 9
City Manager Priority 2
City Council:
Accepted (A) Rejected (R)
Request Summary: ,n
a city of La Quinta currently has three (3) School Resource Officers assigned to schools within the city. Of the three,
., M, rm ' this
the city fully funds one (1) position and 50%of the remaining two (2) officers. This cost can be directed to Desert Sand:
r sm.w a. bask
wowp.: wn.r Is e.rnq
Unified School District. This will result in a savings of $219,396
g per year. This could take effect at the beginning of the
pmessaw; . -11 it ache-;
`n Will
`frost,
next school year (September, 2013) and become an indefinite cost saving to the city. Full funding of School Resource
a .,,edr,, ro� ;n
Officers by Desert Sands Unified School District (DSUSD) will free the City of La Quinta of the financial burden it
ews my oewtaq in --bvl
currently is responsible for.
m,aea,ere
Impact of Chance:
If the district refuses to fully fund these positions, the schools would operate without dedicated personnel. This would
What would be the
cause all incidents to be investigated by patrol staff. Given the amount of incidents that occur on a daily basis, this will
Impact If the request is
have a significant impact on patrol operations. Investigations involving juveniles often times are involved and very
approved? Include the
direct and Indirect
time consuming. This specifically relates to current policy requiring completed reports prior to the booking process of
Impact on both the
;uveniles. One incident involving an arrest of a juvenile can take several hours which will ultimately reduce patrol
General Fund and the
staffing levels. The MOU between the City and DSUSD expires FY 2012/2013. The Police Department did not submit thif
Pa
Community
reduction in consideration of the MOU; shifting responsibility for SRO's to the school districts may be appropriate upon
re -distribution of RDA monies.
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
Personnel The city currently funds a total of two positions (by means of cost sharing) in this program. The cost rate for this
position typically increases each year 5%. The city could potentially expect a yearly cost increase of $11,518.00. These
positions are managed within line item "School Resource Officer" 101-5054-421.36-16.
This position does not receive specialty pay, however, mileage would be incurred at approximately $0.88 per mile.
Mileage cost savings is estimated to be $13,000 per year. Mileage is managed within line item "Mileage"
101-5054-421.36-25. -
<$232,396>
This position does not generate revenue
<$232,396>
Operations
Capital
Total Operating
Costs
Revenue-
ain <Loss>
Operating Costs
-..11 222
d
Fiscal Year:
Program:
Department:
Reauest Summary: In
Oro w iwe MtMna. a"
aranrrur Steam, an Web
au.saana: WWI la beta
We ;what wa it aCNwe;
what ova It ant: WMr WIN it Et
b a/fM. W far Law b%; am
then away oaannp Call savirt,
M rl,mMma
Imoact of Change:
What would be. the
Impact H the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
FY 12/13
Motor Officer
Public Safety
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 2
City Manager Priority
City Council:
Accepted (A) Rejected (R)
city of La Quints currently contracts for four (4) motor officers. Of the four, one is partially funded through the
to Gaming Grant. One motor position costs the city approximately $226,803.00 annually (including specialty pay).
city could effectively eliminate one position and realized an annual savings of $22,803.00 effective FY 12/13
nation of one motor will potentially have an impact on overall traffic safety. Motor officers are primarily tasked
traffic enforcement which has a direct impact on collision reduction. The lose of a motor officer could cause our
Jon rates to increase moderately. In addition to traffic enforcement, our motor officers are certified accident
tstructionists. This level of certification provides the city with a comprehensive investigative team that is fully
ble of investigating serious accidents up to, and including, fatal collisions. Elimination of one motor officer will
an impact on serious investigations.
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
118
Personnel 1 Motor Officer @(107.29 + 1.75 x 2080 hours = $226,803.00). This position is currently managed under line item
"Motor Officer" 101 -5054-421.36-19.
Fuel costs are also covered by the city. Fuel costs are difficult to project since motor officers use high octane fuel from
local gas stations. In FY 11/12, the average annual fuel cost was approximately $700.60 per motor officer
<$227,503>
<$227,503>
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
*Operating Operating Costs
223
Fiscal Year:
Program:
Department:
Request Summary: to
ere a tare maracas. this
summary wave fin bask
quutloru: wet Is being
grocassad: what wa it ad*.*;
wet will It cost: wen will it In
bt OHM, and for tww brig: are
tern arty OeMtgrig mat NYbg
or revenues
What would be the
Impact If the request is
approved? Include the
direct and Indirect
impact on both the
General Fund and the
Community
City of La auinta
Resource Allocation Plan
Program Change Form
FY 12/13
Sheriff - Patrol
Public Safety
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 3
City Manager Priority '24
City Council:
Accepted (A) Rejected (R)
City of La Quinta currently contracts for 150 patrol hours per day. This provides five (5) patrol officers for each of
three (3) shifts (Day Shift, Swing Shift, Graveyard). Current M.O.U. requires the officers to work 10 hour shifts.
lucing the contract hours from 150 to 140 will result in the loss of one (1) ten hour shift per day. Mathmatically, this
fiction would reduce patrol staffing by 2 officers (150 x 365 /1780 = 30 officers) (140 x 365 / 1780 = 28 officer). The
t savings would be $475,449.00 annually.
A reduction of contracted patrol hours from 150 to 140 will ultimately remove one of the two patrol deputies
responsible for patrolling the cove. Several years ago, Council approved funding for an additional deputy in the cove
to supplement service for the concentrated residential area. The cove position was selected for this reduction model
since other beats require coverage and the cove originally had only one deputy assigned to the area. In addition to
this reasoning, if we were to eliminate a different beat, we would experience an accordion effect as we struggle to
handle calls for service throughout the city. Even though one beat in the cove would be eliminated, we would still
have one officer in the immediate vicinity to address calls for service. Overall, the citizens living in the cove would see
an impact with response times and limited ability for proactive enforcement.
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
aerations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue-
n <Loss>
t Operating Costs
This reduction would reduce patrol staffing levels of 30.8 officers to 28.7officers-101-5054-421.36-01
We have been averaging approximately 19,500 miles per year per officer. At $0.89 per mile, the potential mileage cost
savings would be approximately $17,355. Mileage is managed within line item "Sheriff Mileage" 101-5054-421.36-25.
Approximately <$492,804>
This position potentially generates revenue from city collected citation fees.
<$492,804>
" 224
�. F?rint Form '.
Fiscal Year:
Program:
Department:
Request Summary: b
one a t.w eentwa ea. thb
wWnnwr a an bade
Weeaenc What b bYq
rnoeenea; ~ we it adiwa:
what are it Coat: whan w11 it to
1n effect, wW for haw bite: an
awn wry oftnlbq Coat wab4
or maws
What would be the
Impact If the request is
approved? Include the -
direct and Indirect
impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan Addition (A) or Reduction (R) R
Program Change Form Department Priority 4
FY 12/13 City Manager Priority �1r
City Council:
Community Service Officer (Patrol) Accepted (A) Rejected (R)
Public Safety
The City currently contract for five (5) Community Service Officers. One (1) Community Service Officers cost the city
approximately $88,046.00 per year (not including overtime). This position could be eliminated, resulting In an annual
savings of $88,046.00. This could become effective begin FY 12/13.
minating one Community Service Officer would impact patrol operation. The CSO performs many functions on patro
Include traffic control, parking enforcement, non criminal reporting, criminal reporting without suspect information
viable investigative leads, traffic collision investigations, and in custody jail transportation. Without this position,
use responsibilities will be handled by the sworn patrol staff.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
�Qerations and capital expenditures.
® 1 Community Service Officer. Current contract rate of $42.33 per hour. (42.33 x 2080 hrs.=$88,046.40). This position is
currently managed under line item "Community Service Officer" 101-5054-42136-07
<$88,046>
This position generates city revenue from parking citations. A total of 1747 citations were Issues last year from patrol
and Community Service Officers. I do not have the revenue amounts to determine revenue gains.
<$88,046>
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
*operating operating Costs
e 225
Operations
Capital
Total Operating
Costs
Revenue -
< Loss >
Operating Costs
City of La Quinta
Resource Allocation Plan
Program Change Form
Fiscal Year: FY 12/13
Program: Community Service Officer (Commercial District)
Department: Public Safety
Request Summary: in
aro a h.. aantrraro. tlda
wn
nam.rows an buic
quutlmn: Whit b b.6q
MC1110 d: what we It achim:
Whet we b cost: when WE It Or
1. aa.a, and for how tone: an
uwra am oflaaltbq cea —hV
or mwrrre
What would be the
Impact if the request Is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
Pricift Tracking
Addition (A) or Reduction (R)
R
Department Priority
5
City Manager Priority
2 y
City Council:
Accepted (A) Rejected (R)
❑
: currently contract for five (5) Community Service Officers, one (1) of which is specifically assigned to the
rdal District area of the city (Hwy.111 Corridor & Old Town). One (1) Community Service Officers cost the city
mately $88,046.00 per year (not including overtime). This position could be eliminated, resulting in an annual
of $88,046.00. This could become effective begin FY 12/13.
driating the Commercial District Community Service Officer would impact current efforts made in conjunction with
local business partners. The CSO performs many functions within the commercial district to include crime
rention meetings, parking enforcement, traffic control, event staffing, parking enforcement, Crime Prevention
)ugh Environmental Design reports, and in custodyjail transportation. Without this position, these responsibilities
be handled by the Commercial District Deputy and patrol staff.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
rations and capital expenditures.
Personnel 1 Community Service Officer. Current contract rate of $4233 per hour. (4233 x 2080 hrs.=$88,046.401. This position is
currently managed under line item "Community Service Officer" 101-5054-4213"7.
<$88,046> -
This position generates city revenue from parking citations. A total of 1747 citations were issues last year from patrol
and Community Service Officers. I do not have the revenue amounts to determine revenue gains..
<$88,046>
M 226
Print Form �
Operations
Capital
Total Operating
Costs
.Revenue --
Gain <Loss>
Operating Costs
Fiscal Year:
Program:
Department:
Request Summary: in
OM, osm !nl(Mlpr. this
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a dorm: Whit Is afire
proc@sW: what wa a achfaaa:
what wa it cwC weer wa a be
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them any offsetting we savay.
or swermas
Impact of Change:
What would be the
Impact if the request Is
approved? Include the
direct and Indirect
impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
FY 12113
Investigator Overtime
Public Safety
Priority Tracking
Addition IA) or Reduction (R) R
Department Priority 6
City Manager Priority N
City Council:
Accepted (A) Rejected (R)
Investigator Overtime is currently budgeted at $127,698.00 for FY I I/12. To date, within this fiscal year, none of
e monies have been spent. Reason being, investigator overtime has been paid for out of the patrol overtime
Iram. The city could potentially eliminate this budgeted item. This reduction could take effect during the mid year
Set review.
ation of investigation overtime could pose a problem if the patrol overtime funding is fully expended. Similar to
overtime impacts, supervision will have to evaluate eachinvestigation call out to determine if the incident
Jtates an immediate response or could be postponed. Generally speaking, immediate responses by
gations tend to have a high rate of success due to the freshness of the case and immediate response.
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
Personnel This program is managed within line item "Investigator Overtime" 101-5054-42136-04. The current budgeted amount
of 5127,698.00 would be eliminated to observed an annual savings of $127,698.00.
<$127,698> -
This program does not generate revenue.
<$127,698>
a- 227
Operations
Capital
Total Operating
Costs
Revenue-
m <Loss>
Operating Costs
Fiscal Year:
Program:
Department:
Request Summary m
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Impact of Chanae:
What would be the
Impact If the request is
approved? Include the
direct and Indirect
impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
FY 12/13
Target Team
Public Safety
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 7
City Manager Priority
City Council:
Accepted (A) Rejected (R)
city currently contracts for six (6) Target Team Officers, also know as the Special Enforcement Team. This team is
:ificallytasked with criminal apprehension, crime prevention, addressing quality of life issues, and many other
es. The city could eliminate two (2) of the six (6) positions and realize an annual savings of $463,725.60.
�ination of two Special Enforcement Team positions would reduce the current staffing level of 6 down to 4. With a
the size of La Quinta, our 6 SET officers are extremely busy. The team serves as a rapid response unit to
iediately address problem affecting the city. Often times there are several issues that need immediate attention.
6 SET officers allow us to address a multitude of problems on any given day. A reduction to the size of this unit
Id limit their versatility and ultimately cause a triage approach to combating crime and addressing quality of life
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
rations and capital expenditures.
Personnel Two (2) Target Team Member (SET). Projected contract rate of $13026 per hour. (13026 x 1780 x 2 = $463,725.60). This
position is currently managed underline item "Target Team" 101-5054-42136-04.
<$463,726>
This position generates city revenue from V.I.C.R. (Vehicle Impound Cost Recovery). A total number of 216 vehicles
were towed by sworn staff last year. On average, each officer generates approximately $582.00 annually.
<$462,562>
N 228
Program:
Department:
Request Summary m
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Impact of Chance:
What would be the
Impact if the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
FY 12/13
Dedicated Lieutenant
Public Safety
Priority Tracking
Addition (A) or Reduction (R► R
Department Priority 8
City Manager Priority ly
City Council:
Accepted (A) Rejected (R)
city currently contracts for one (1) dedicated Lieutenant. The dedicated Lieutenant acts as the Assistant Chief of
:e for the city. This position is second in command to the Chief of Police and manages all aspects of the police
[tact. The city could eliminate this position and realize an annual savings of $212,888.00.
mination of the dedicated Lieutenant position will impact overall quality and control over the current police
ntract. This position is responsible for operational control of staffing, budget, logistics, event coordination, and
ersight of the contracted specialty assigned personnel (Special Enforcement Team, Traffic, Commercial District,
hool Resource Officers, Gang Task Force Officer, and the Narcotic Task Force Officer). In addition, this position serves
the direct liaison to city staff and city council. .
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
o®perations and capital expenditures.
Fersonnel
Operations
(1) dedicated Lieutenant. Project contract rate of $102.35 per hour. (102.35 x 2080 = $212,888.00. This position is
!ntly managed under line item "Dedicated Lieutenant" 101-5054-421.36-23.
Capital
Total Operating <$212,888>
Costs
Revenue -
Gain <Loss>
operating Costs <$212,888>
Fiscal Year:
Program:
Department:
Rawest Summary: k
os. w t.s aanbncas, this
spnncas ahe.w eta bask
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tbari cars olbattne cost u.bv
a raves rM
Impact of Change -
What would be the
impact If the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
FY 12/13
5% Increase to Contract Services
Public Safety
Priority Tracking
Addition (A) or Reduction (R) A
Department Priority 1
City Manager Priority
City Council:
Accepted (A) Rejected (R)
city of La Quinta contracts for police services through the Riverside County Sheriff Department. Historically, the
racted rate increase annually at a rate of 5%. For budgetary projection reasons, we typically project the rate
-ase at 5% to ensure enough funds are budgeted to cover operation cost. Although 5% is used for projection
xises, ifs uncommon for this amount to be realized.
e contract rate increase would effectively increase the overall public safety budget. This yearly increase is necessary
conform M.O.U. and bargaining unit agreements, and operational cost increases.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
Personnel This rate increase affects most positions in the Sheriff Departments supported through the contract rate. That said, we
have seen the decreases in certain components of the rate. Below (Operations) is the reflective cost increase of 5% in
comparison to the current proposed contract rate. This rate has not been approved by the Board of Supervisors.
Patrol Contract Rate: Currently $126.74 per hour. Projected @ $133.08 per hour. Line item:101-5054-421.36-01
Patrol Overtime: Currently $56.79 per hour. Projected @ 59.63 per hour. Line item:101-5054-421.36-03
Investigation Overtime. Currently $69.09 per hour. Projected @ $72.54 per hour. Line item: 101-5054-42136-04
SET/ Comm. Dist. Officer: Currently $126.74 per hour. Projected @ $133.08 per hour. Line item:101-5054-42136-04
Comm. Services Officer: Currently $41.86 per hour.. Projected @ $43.95 per hour. Line item:101-5054-421.36-07
Narcotic & Gang Officer: Currently $57.77 per hour. Projected @ $60.66 per hour. Line items:101-5054-421.36.13 /14
School Resource Officer: Currently $68.22 per hour. Projected @ $71.63 per hour. Line item:101-5054-42136-16
Motor Officer: Currently 5108A7 per hour. Projected @ $113.89 per hour. Line item:101-5054-42136-19
Sergeant: Currently $92.39 per hour. Projected @$97.01 per hour. Line item:101-5054-421.36-22
The proposed FY 11/12 rates reflect a budget need of approximately $12,671,101. The project 5% contract rate increase
would elevate the operational budget by approximately $633,555.00. The overall projected budget would be
approximately $13,304,656.
r633,555
Operations
Capital
Total Operating
Costs
Revenue -
am <Loss>
Operating Costs
" - 230
Fiscal Year:
Program:
Department:
Request Summary in
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mrromeeme: Whot is being
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or bruarwa
Impact of Change•
What would be the
Impact H the request Is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
ilverRock Resort (SRR) PM10
Public Works
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 1
City Manager Priority Y
City Council:
Accepted (A) Rejected (R)
City Is required by Air Quality Management District (AQMD) to adhere to PM10 Fugitive Dust Control requiremer
Community Services Department received City Council approval on 3/6/12 for a contract for PM70 Fugitive Dust
trol Services at the City's SilverRock Resort (SRR) that will lower costs by $10,000 per year starting in Fiscal Year
of $10,000 per year. No impact to public as same services are to be provided as in previous years.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capitall? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
operations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
In <Loss>
Net Operating Costs
$10,000 would be cut from account 101-7006-43132-15 PM10-5ilverRock- amount remaining in this account would be
$285,000 which will fully fund the revised contract.
($10,000)
($10,000)
It 31
Fiscal Year:
Program:
Department:
Request Summery: in
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Impact of Change:
What would be the
Impact If the request Is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
Addition (Al or Reduction (R)
Department Pdorky
Cfty Manager Priority
012/2013
Cfty Council:
Street Sweeping Contract Accepted (A) Rejected (R)
Public Works
Beginning Fiscal Year 2012/2013, reduce the street sweeping services contract by 15% for a savings of $17,250
($115,000 X 15% reduction = $17,250) .
City's existing contractor, CleanStreet, proposed achieving a 15% cut to their contract amount by reducing the
uency of street sweeping from 52 weeks to 43 weeks per year. This reduction in service would be achieved by
Mating "make-up- street sweeping days for holidays and only sweeping residential streets a maximum of 4 times
month, there would not be a 5th street sweeping service on months that have 5 weeks. Maybe perceived as a
er level of service by some residents, although CVAG has already gone to every other week street sweeping service
uterial streets. The impact to the general fund is a savings of $17,250.
existingcontract with CleanStreet expires on June 30, 2012, this contract will be put out to bid for Fiscal Year
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
Operations and capital expenditures.
Personnel
Operations
Capital
cut from account 101-7003-431.4+10 Street Sweeping
Total Operating ($17,250)
Costs
Adoavenue -
ein <Loss>
Net Operating Costs I($17,250)
City of La Quinta Pr)ofy Tracking
Resource Allocation Plan Addition (A) or Reduction (R)
Program Change Form Department Priority
City Manager Priority
Fiscal Year:
20122013
City Council:
Program:
Palm Tree Trimming
Accepted (A) Rejected (R)
Public Works
Department:
Reg mat Summary: to
Beginning in Fiscal Year 2012/2013, the department would spend $15,000 annually to trim palm trees In the public
. or twe swawa m.
right-of-way. This represents a 25%decrease in historical expenditures for tree trimming work
awy w On bee
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drucosrd: w1wt we It eddm:
what wag cost Out— Wxb
In MM. cod for how ": M
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w t•�r
Impact of Chance:
There are adequate funds remaining in the account to address serious, safety -related tree trimmings as deemed
necessary by the City. May be perceived as less aesthetically pleasing by some residents. May result in greater clean
What would be the
Impact it the request is
up effort required after severe wind events.
approved? Include the
direct and Indirect
a general fund impact Is a savings of $15,000.
Impact on both the
-
General Pond and the
Community -
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
ffected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
erations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs .
venue -
in < Loss >
Net Operating Costs
$15,000 would be cut from account 101-7004-431 A3-70 Palm Trees
($15,000)
($15,000)
e 233
Fiscal Year:
Program:
Department:
Request Summery: in
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summary answer ew bask
m,mems: WM b being
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m ommams
What would he the
Impact If the request Is
approved? Include the
direst and indirect
Impact on both the
General Fund and the
community .
City of La auinta Prioft Tracking
Resource Allocation Plan Addition (A) or Reduction (R)
Program Change Form Department Priority
City Manager Priority
012/2013 City Council:
Eliminate Vacant Senior Secretary Position Accepted (A) Rejected (R)
Public Works
In Fiscal Year 2012/2013, eliminate the vacant senior secretary position at an annual savings of $94,124
administrative work load would be redistributed to the remaining Management Analyst and Counter Technicians.
the past three years, a Counter Technician has been providing part-time administrative support to the Maintenance
dces Division in lieu of the Senior Secretary providing this support. This administrative support organization
vides maximum Flexibility for the department while maintaining a high level of customer service to the
iartment's public counter. The general fund Impact is a savings of $94,124.
Cost Summery: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
Operations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
ASjo!snue -
NW am <Loss>
Net Operating Costs
Position is currently vacant
$94,124 cut from account 101-7001-431.10-01
($94,124)
($94,124)
a-., 234
i
■
Fiscal Year:
Program:
Department:
Request Summary: jn
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4wwmry orowt 1B bin
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e wW wWtwta vAhb
whit wa a ewR wban wa M M
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or rorwnwt
What would be the
Impact R the request is
approved? Include the
direct and Indirect
impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Misc Maint. & Operations - Admin. (7001) & Development Svc. (7002)
Public Works
Prloft Tracking
Addition (A) or Reduction (R) R
Department Priority 5
City Manager Priority
City Council:
Accepted (A) Rejected (R)
Fiscal Year 2012/2013 and beyond, eliminate a total of $8,450 out of the department's Administration Division
id Development Services (7002) Division budgets.
7001- Bottled water service to Public Works break room eliminated, staff would use bottled/filtered water available in
he main employee break room; Office supplies, travel and training reduced due to vacant full-time senior secretary
position; Commercial graffiti abatement budget reduced by 50%, adequate funding for the program remains.
7002 - No longer print copies of Development Engineering Handbook (DEH), document available electronically and
can be downloaded/viewed for free from the City web site. Reduce operating supplies by 50%, enough funding left
in this account for the purchase of mylar storage tubes. Reduce travel & training, membership dues, and subscriptions
and publications, leaving adequate funding for the division.
e general fund impact is a savings of $8,450. NOTE: All dept. office supplies purchased from 7001
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
or
rrations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
<Loss>
Net Operating Costs
$ 1,000 cut from account 101-7001-43136-02 operating supplies from $1,800 in FYI 1/12 to $800 in FY12/13
$2500 cut from account 101-7001-43232-07 commercial graffiti from $5,000 in FYI 1/12 to $2,500 in FY12/13
$1,000 cut from account 101-7001-431.56-01 office supplies from $8,000 in FYI 1/12 to $7,000 in FY12/13
$200 cut from account 101-7001-43151-01 travel and training from $1,000 in FYI 1/12 to $800 in FY12/13
$500 cut from account 101-7002-43153-01 printing from $500 In FYI 1%12 to $0 in FY12/13
$250 cut from account 101-7002-43156-02 operating supplies $500 in FYI 1/12 to $250 in FY12113
$1500 cut from account 101-7002-431 Si-01 travel and training $3,000 in FYI 1/12 to $1,500 in FY12/13
$1,000 cut from account 101-7002-43153-03 membership dues $1,250 in FYI 1/12 to $250 in FY12/13
$500 cut from account 101-7002-431.53.04 subscriptions and publications $1,000 in FYI 1/12 to $500 in FY12/13
($8,450)
($8,450)
235
Fiscal Year:
Program:
Department:
Request Summary in
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glrsrom: What h hehtp
pr ted: who qua It eghbw:
whet we it cost Whitt qua it a
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don, my onwnina cost "Wing
or revrx,es
Impact of Change:
What would be the
Impact If the request Is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La auinta
Resource Allocation Plan
Addition IA) or Reduction (R)
Program Change Form Department Priority
City. Manager Priority
2012/2013
City Council:
Misc. Maintenance & Operations - Streets Budget (7003) Accepted (A) Rejected (R)
Public Works
Starting Fiscal Year 2012/2013, eliminate a total of $66,000 out of the department's Streets (7003) budget
LE
on a review of historical needs, adequate funding would remain in the budget after the cuts identified below to
m normal maintenance activities. Funding for storms and/or emergency response operations would be handled
Ih the City's emergency operations procedures.
general fund impact is a savings of $66,000.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
rations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
venue -
< Loss >
Net Operating Costs
$15,000 cut from account 101-7003-431.33-65 Street Striping from $35K in FYI 1/12 to $20K in FYI2/13
$ 5,000 cut from account 101-7003-431 A3-73 Storm Drains from $15K In FYI 1/12 to $10K in FYI 2/13
$10,O0O cut from account 101-7003-431.44-01 Equipment Rental from $20K in FYI 1/12 to $10K in FYI 2/13
$2,000 cut from account 101-7003-43156-43 Barricades from $8K in FYI 1/12 to $6K in FYI2/13
$15,000 cut from account 101-703-43156-46 Signs from $40K in FYI 1/12 to $25K in FYI/13
$4,000 cut from account 101-7003-43156-49 Asphalt from $IOK in FYI 1/12 to $6K in FYI 2113
$10,000 cut from account 101-7003-43156-52 Materials from $32,800 in FYI 1/12 to $22,800 in FYI2/13
$3,000 cut from account 101-7003-43156-55 Small Tools from $5,500 in FYI 1/12 to $2,500 in FYI2/13
$2,000 cut from account 101-7003-43156-58 Paint Legends from $6K in FYI 1/12 to $4K in FYI 2/13
($66,000)
($66,000)
eib
Fiscal Year:
Program:
Department:
Request Summary: In
mm n.ft. sanffl .e, da.
aumm.n .www Me ewe
puaatlana: what Is eatae
proewaw: who wa a.ahiwo:
what wa a con; when we a M
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drone a" aeaatthy eon wohp
or rewmuw
What would be the
Impact If the request is
approved? Include the .
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Addition (A► or Reduction (R)
Program Change Form Department Priority
City Manager Priority
2012/2013
City Council:
Misc Maintenance & Operations - L & L Budget (7004) Accepted (A) Rejected (R)
Public Works
Startinq Fiscal Year 2012/2013, eliminate $30,000 out of the department's Landscape & Lighting (7004) budget
replacement plants and materials would be reduced by 15%, leaving sufficient funding for normal
e operations. Funding for materials, such as replacement DG for multi -use trails, would be reduced by
Hy 31%; therefore, DG would be replenished on a less frequent basis and some residents may have
out the aesthetics. The perimeter landscaping of developments in the north area, that are currently
by the L&L District, may be impacted more by these reductions.
fund impact is a savings of $30,000.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
orrations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
avenue -
< Loss >
Net Operating Costs
$5,000 cut from account 101-7004-431.56-02 Plant Replacement from $35,120 in FYI 1/12 to $30,120 in FY12/13
$25,000 cut from account 101-7004-43156-52 Materials from $79,800 in FY11/12 to $54,800 in FYI 2/13
($30,000)
($30,000)
Fiscal Year:
Program:
Department:
Request Summary: in
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impact of Change:
What would be the
impact If the request is
approved? Include the
direct and Indirect
impact on both the
General Fund and the
Community
City of La auinta
Resource Allocation Plan.
Addition (A) or Reduction (R)
Program Change Form Department Priority
City Manager Priority
2012/2013 City Council:
Construction Inspection Services Accepted (A) Rejected (R)
Public Works
Beginning Fiscal Year 2012/2013, perform all construction inspection for public and private projects using in-hou
staff and eliminate $100,000 contract with PSOMAS for these services.
and private development inspection services needs have decreased due to the economy and the reduction in
g sources (RDA) for projects. The work would be performed by Engineering Services Division staff. Service lever
e negatively impacted -response time for inspections, Issuing of permits, and PM10 Fugitive Dust Control and
monitoring may be longer as a result of this cut. GIS work for Public Works and other Departments currently
,ned by the Inspector 1 may need to be performed by other staff members. The general fund Impact is a savings
$100,G00.
Cost Summery: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
ISOstations and capital expenditures.
Personnel
Operations
Capital
personnel would be eliminated.
Total Operating ($100,000)
Costs
venue -
in <Loss>
Net Operating Costs 1($100,000)
be cut from account 101-7006-431.32-07 Contract Inspections
0
■
Fiscal Year:
Program:
Department:
Remrest Summary• in
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pennee; whet We It wide";
Mee we a cme whin wa It be
ti eeeet and rer how Wv: an
ann ury oenaht CM Nebg.
a eeYY1,1u
What would be the
impact H the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and We
Community
City of La auinta
Resource Allocation Plan
Program Change Form
20122013
Citywide Landscape Maintenance Contract
Public Works
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 9
City Manager Priority
City Council:
Accepted IA) Rejected (R)
ng Fiscal Year 20122013, reduce services provided under the citywide Landscape Maintenance contract for a
of $90,505.
Rion in landscape maintenance contract achieved by..1) eliminating winter overseeding, mowing & fertilization o
11 retention basins. Based on historical retention basin maintenance costs, this would be a 30%reduction for an
al savings of $24,750; 2) reducing Irrigation of retention basins for annual savings of $40,000; and 3) re -assigning
Rock perimeter maintenance to Landmark vs. Tessera for annual savings of $25,328. By reducing the scope of
the contractor's economy of scale is reduced and the City may need to rebid these services instead of agreeing
extended term as allowed under the existing contract. Community likely to see impacts on aesthetics as a
icant lowering of the level of landscape maintenance services. General fund impact is a savings of $90505
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
Operations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
,dilbSavenue -
ain <Loss>
Net Operating Costs
cut from account 101-7004-43134-04 Citywide Landscape Maintenance Contract
cut from account 101-7004-43l Al-19 Water
0
d
Fiscal Year:
Program:
Department:
Request Summary: b
ee. w tam ..,set... this
emmery newer ere bnto
goeattona: Whet b babe
procnue; what wa It athbra:
what wa b Cast when wa It W
In cent, and tor how tone; am
Vier, any oaaattbg cost "Who
or mwews
Impact of Change•
What would be the
Impact If the request Is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La auinta
Resource Allocation Plan
Program Change Form
2012/2013
Contracted Landscape Lighting Maintenance
Public Works
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 10
City Manager Priority
City Council:
Accepted (A) Rejected (R)
Fiscal Year 2012/2013, reduce the Landscape Lighting Maintenance contract by 15%for an annual savings
se contract landscape lighting services are also utilized by the Community Services Department; however, this
artment is recommending a separate contract in Fiscal Year 2012/2013. The reduction would result in less frequent
ections and repair of right-of-way landscape lighting and walkway lighting. Current landscape lighting contractor,
:O, stated that service would go from a 40 hours/week to 34 hours/week in order to achieve a 15% reduction. This
be perceived as safety issue for some residents. The Landscape Lighting Services contract expires June 30, 2012,
contract could be extended for another year or be put out to bid in FY201212013.
eral fund impact is a savings of $22,500.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
erations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
isn <Loss>
Net Operating Costs
cut from account 101-7004-43132-07 Consultants - Landscape Lighting Maintenance Contract
Fiscal Year:
Program:
Department:
Request Summary: In
aonnrsm atwbnd/. We
amawwry www an Oeete
suatlw: What Is being
pmsaesad; what will It ad"ve:
what will a coat; when we It be
In eeeat, and for haw 1"; m
tlnn any offsetting mat saving
or n1wMamm
Impact of Change:
What would be the
Impact If the request is
approved? Include the
direct and indirect
impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
Addition (A) or Reduction (R)
Department Priority
City Manager Priority
2012/2013
City Council:
Eliminate One Principal Engineer Position Accepted (A) Rejected (R)
Public Works
In Fiscal Year 201212013, reorganize the department by combining the Development Services and Engineering St
Divisions under the supervision of one Principal Engineer.
increase response time for private development processing and plan review. Will require concentration of
iplex duties including: private development entitlement and plan review; right-of-way actions; stoimwater
elation; construction inspection and oversight; traffic operations; and PM10 enforcement under one manager,
:h may not be in the City's best long-term interests according to the department -wide organizational review that
performed in 2006. The general fund impact is a savings of $179,761.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
rations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
venue -
< Loss >
Net Operating Costs
Principal Engineer positions are currently filled.
,296 cut from salaries + $50,065 cut from fringe benefits = $177,361
cut from account 101-70oX-431.51-02 Vehicle Reimbursement
�0191
Fiscal Year:
Program:
Department:
Request Summary: to
ons n.1ro asMnne, tib
su nmwy answer on basic
questions: Vowt Is being
p.oepeeC: what we it eeMen:
wbt we It cost rban we a be
In effect, and rot how loop: ese
these my neN(LLlg""Vins
or mwuw
BCt Of CheDO:
What would be the
Impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Eliminate Maintenance Foreman Position
Public Works
Priorjty Tracking
Addition (A) or Reduction (R) R
Department Priority 12
City Manager Priority 2y
City Council:
Accepted (A) Rejected (R)
Fiscal Year 2012/2013, reorganize the department by eliminating one (1) Maintenance Foreman position for an
nual savings of $100,096.
,000 of the salary savings would be kept to allow for one of the existing Maintenance Worker I positions to be
nverted to a Maintenance Worker IL
By eliminating one of the Maintenance Foreman positions from the Streets (7003) budget, the department would lose
another position that has a class B license (a Maintenance Worker II position was eliminated in FY2011/12). In order to
have enough staff qualified to operate heavy equipment, $7,000 of the salary savings from the elimination of the
Maintenance Foreman position should be kept and used to convert an existing Maintenance Worker I to a Maintenance
Worker II with a class B license. May increase response time to citizen requests for service. The general fund impact is a
savings of $100,096. As a result of this cut, the need for administrative support for this division becomes even more
important so remaining two Maintenance Foreman can spend more time in the field and less time on administrative
duties. This cut results in the need to go back to a 5/40 work schedule for Maintenance Services Division employees.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
orations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
< Loss >
Net Operating Costs
Maintenance Foreman position is currently filled.
$107,096 cut from account 101-7003-431.10-01
$7,000 of the salary savings would be kept in account 101-7003-431.10-01 to convert existing Maintenance Worker I to
a Maintenance Worker II.
($100,096) -
($100,096)
044
„ ..
e_ T
Fiscal Year:
Program:
Department:
Reamst Summary: In
a. e. twn asnbnasa, de,
nntmasy an era bask
,imolim: What b bablp
promud: what wa a achbva;
wNt wa It eoa4• when tra a b
b affael, ml for how b,p: a.
than any offaatWp coot "On
or rovewa
Impact of Charge:
What would be the
Impact If the request Is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La auinta
Resource Allocation Plan
Program Change Form
2012/2013
Misc Maintenance & Operations - Engineering Services (7006)
Public Works
Prior' Tracking
Addition (A) or Reduction (R) R
Department Priority 13
City Manager Priority
City Council:
Accepted (A) Rejected (R)
ing Fiscal Year 2012/2013, eliminate a total of $36,922 out of the department's Engineering Services Division
budget.
educes travel & training for traffic signal technician & construction inspection staff, reduces operating supplies such as
Dies, video detection, controllers, etc. to support traffic operations (may impact traffic signal operations); reduces
udget used to conduct traffic counts; eliminates funds to pay for more complicated project design requiring use of
AD that can not be performed by in-house staff that do not have this training nor the hardware or software to do the
ork. Severely impacts department's ability to respond to citizen requests & priority projects. May impact traffic safety
operating supplies & capital funds are reduced since these funds are used to replace worn out signal equipment
Iroughout the year. General fund impact is a savings of $36,922.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
IF
Frations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
a< Loss >
Net Operating Costs
$1,000 cut from account 101-7006-431.51-01 travel and training (staff training for safety positions)
$5,845 cut from account 101-7006-43156-02 operating supplies
$10,OOO cut from account 101-7006-431.32-09 Traffic Counts/Studies
$20,077 cut from account 101-7006-43132-07 Capital Improvement Projects
($36,922)
($36,922)
245
Fiscal Year:
Program:
Department:
Request Summary: in
w. w twe anbneee, b"
swwm.rv.nww en be.ie
geeeeone: What b bobs
pmeesstl: wM we It whim:
Who wit a co n when we h Iw
In effec , and tw how Ina[ m
tlwe'wry offsettbq cost wrbie
or nosnor
Impact of Change:
What would be the
Impact If the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta Priority rrackinu
Resource Allocation Plan Addition (A► or Reduction (R)
Program Change Form Department Priority
City Manager Priority
2012/2013 City Council: -
Misc Maintenance & Operations - All Public Works Divisions Accepted (A) Rejected (R)
Public Works
Starting Fiscal Year 2012/2013, eliminate a total of $8,889 out of the departments remaining travel & training,
subscriptions & publications, membership dues budgets, and reduce commercial graffiti abatement budget.
Eliminate all but $1,895 of travel & training budget from the entire department for a savings of $5,830
Eliminate subscriptions & publications budget for a savings of $500 - no funds left for technical reference books
Eliminate membership dues budget from the entire department for a savings of $2,060- no professional memberships,
such as American Public Works Association, effects student outreach program (i.e. no graduation luncheon)
Reduce commercial graffiti abatement budget for a savings of $499
Eliminate striping budget for a savings of $20,000 - eliminates any ability to do street striping outside of the annual
slurry seal & pavement management program which starting in FYI 2/13 will be funded out of central services and not
he Public Works Dept. budget. The general fund impact is a savings of $28,889
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
or
rrations and capital expenditures.
Personnel
Operations
Total Operating
Costs
Revenue-
V<Loss>
Net Operating Costs
Cut $800 from 101-7001-43151-01 going from $800 to $0 in FYI 2/13
Cut $1,500 from 10 1 -7002-43 1.51 -01 going from $1,500 to $0 in FYI2/13
Cut $1,000 from 101-7003-43151-01 going from $1,595 to $595 in FYI2/13
Cut $530 from 101-7004-43151-01 going from $530 to $0 in FYI 2/13
Cut $2,000 from 101-7006-43151-01 going from $3,300to $1,300 in FYI 2/13
Cut $500 from 101-7002-43153-04 going from $500 to $0 in FYI 2/13
Cut $1,100 from 101-7001-43153-03 going from $1,100 to $0 in FYI 2/13
Cut $250 from 10 1 -7002-431.53-03 going from $250 to $0 in FYI 2/13
Cut S130 from 10 1 -7003-431.53-03 going from $130 to $0 in FYI 2/13 -
Cut $580 from 101-7006-43153-03 going from $580 to $0 in FYI 2/13
Cut $499 from 101-7001-43132-07 going from $2,500 to $2,001 in FYI 2/13
Cut $20,000 from 10 1 -7003-43133-65 going from $20,000 to $0 in FYI 2/13
($28,889) -
($28,889)
'•'r -, 246
City of La auinta
Resource Allocation Plan
Program Change Form
Racal Yew: 12/2013
Prograin: NPDE5 Monitoring and Administration
Department: Public Works
Request summary. in
see w ti ameooa.9b
eremur wain 90 seek
*as* rWeta eNe
preaeed: Wins We 9aedwe:
Mrs we 9 ens Wen We"
In e11m4 wd rW hm Inca: m
tlrn a e9asaft =a earee
w maw
What would be the
brgract I(the miusst Is
appmed? Include the
direct and Indirect
Impact on both the
Oeneral Fund and the
Community
Prioft Tracking
Addition (A) or Reduction (R) A
Department Priority 1
City Manager Priority y
City Council:
Accepted (A) Rejected (R)
ding In Fiscal Year 2012/2013, the City's National Pollutant Discharge Elimination System (NPDES) Co-Permittee fee
and the State Annual Fee will increase from $45,000 to $75,000 In Fiscal Year 2012/2013, a net increase of $30,000.
Administration and Monitoring was identified as an Item that would not be part of the base budget calculation
15%reduction.
is a legal obligation and requirement of the City.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
rations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
avenue -
in <Loss>
Net Operating Costs
added to account 101-7002-43132-07
Fiscal Year:
Program:
Department:
Rawest Summary: in
one n. tw. smatenwa, thia
.unm.ry auwww nra haaic
quntbm: What is Wire
pmassed; what we It ad*.*:
what we it ctwt; when we It G
In of a. and for haw tone; an
awn any aaseta,p coat swhp
or.avwwas
Impact of Chance:
What would be the
Impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
PM10 Fugitive Dust Control for City Lots in Old Town
Public Works
:ing in Fiscal Year 2012/2013, the City will
owned.lots in Old Town.
is a legal obligation and requirement of the City.
Prioft Tracking
Addition IA) or Reduction (R) A
Department Priority 2
City Manager Priority G
City Council:
Accepted (A) Rejected (R)
funding to conduct PM10 Fugitive Dust Control on the
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
erations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
venue -
in <Loss>
Net Operating Costs
added to account 101-7006.43132-15
Ll
City of La Quinta
Resource Allocation Plan
Program Change Form
Fiscal Year:
Program:
Department:
2012-2013
Parks and Special Benefit Assessment District Formation
Public Works
Request Summary: In
am w two senten as, this
summery anaww iM bask
gwaaons; What is being
gmaassed; wlwt wa It achieve;
what wa it cost; when we It be
In affect, and for how Inns; am
them. any offseuing coat savingf
or m,a m,
Impact of Change'
What would be the
Impact if the request is
approved? Include the
direct and Indirect
impact on both the
General Fund and the
Community
Priority Tracking
Addition IA) or Reduction (R) A
Department Priority 3
City Manager Priority 1TY
City Council:
Accepted (A) Rejected (R)
ting Fiscal Year 2012/2013 consultant would prepare one or more engineering studies, public outreach program(s)
mail out ballot(s) in support of forming a city-wide Parks Assessment District as well as one or more Special Benefit
:ssment District(s) for North La Quinta. The purpose of forming the districts is to offset future Parks and Lighting
Landscape maintenance costs.
rty owners would be asked to consider paying for a portion of the City's parks, parkway and entry feature
ape maintenance based on the special benefit they receive from those facilities. A 50 percent plus one approval
property owners within a district would be required in order to form the district(s).
one-time general fund impact for the Parks Assessment District formation is approximately $150,000. This cost r
Partially offset by inclusion in future assessments if the district is approved by the property owners.
one-time general fund impact for the Special Benefit Assessment District(s) formation is approximately $75,000,
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
®operations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
Gain < Loss >
dket Operating Costs
Parks Landscape Maintenance - 101 -3005-451-3404
Lighting and Landscape Maintenance- 101-7004-431.32-07
225,000
Anticipated revenue expected to offset study cost in FY2013/2014 provided Assessment District(s) are approved.
General Fund appropriations for Parks and Lighting and Landscape Maintenance will be reduced starting in
FY2013/2014 if district(s) are approved by property owners.
225,000
Print Form " . " 249
Fiscal Year:
Program:
Department:
Request Summary m
,,. or r.,e sentenwa."
so o.,y amwar are Wale
eussao.e: M.t b Wuq
prom; ; what WE It •c[dwe;
whet WE a roM; when WE It W
in eaeet., and for Ww long: an
arue my ofrseeh,g Cost "OVI
or rev.nuea
Impact of Change:
What would be the
Impact if the request is
approved? Include the
direct and Indirect
impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan Addition iA) or Reduction (R) R
Program Change Form Department Priority '
City Manager Priority
2012/2013
City Council:
Front Entry Water Features Accepted (A) Rejected (R) -
SilverRock Golf Course
Reduce front entry water feature run times to 2 hours per day year round from July 2012 through June 2013. Reducing
run times will decrease electricity usage and electricity costs approximately $16,000 annually. Impacton golf revenue
is unknown.
and perception of SilverRock could be negatively affected; extent of impact is unknown.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
40 rations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
< Loss >
Net Operating Costs
N/A
Maintenance
601-0000-45133-74 Reduction of <516,000>
WA
<$16,000>
<$16,000>
`" 250
0
3.10.1 Caapital3morovement-
City shall deposit monthly from the Golf Course Accounts an amount equal to two
percent "Capital Improvement Fund Percentage) of that portion of the Gross Revenues
for the previous month attributed to green fees ("Capital Improvement Funds'). City shall
establish and maintain a separate reserve account for the Capital Improvement Funds and these
Capital Improvement Funds shall be used for the purposes described in this Agreement. The
parties hereby acknowledge and agree that the Capital Improvement Funds shall belong to City,.
and City shall have complete control over the Capital Improvement Funds. The parties hereby
agree that prior to each Operating Year, in connection with the preparation and approval of the
"Capital Improvement Plan" as described in Section 3.10.2 below, the parties shall discuss
whether the Capital Improvement Fund Percentage should be changed. Ay�deci(
<. the<Capital Improvement Fund Percentage, shall be in the sole disp[etio ofjyy' and in
making such decision City Manager shall consider such factors as the amount of Capital
�T Improvement Funds currently available and the projected capital improvement requirements of
Ithe Golf Course. In no event, however, shall the Capital Improvement Fund Percentage be
t increased in excess of two percent (2%) except with the written approval of the City Council.
3,10.2 Ca ittalImprovementPlans.
During the Management Term' Manager shall submit on or before April 1 of each year, a
"Capital Improvement Plan" for the Golf Course for the next Operating Year, which shall
® include Manager's recommendation of Capital Improvement projects for the next Operating
Year, estimated costs of such Capital Improvement projects.
3.10.3 Implementation of Capital Improvement Proiects.
The parties acknowledge and agree that all Capital Improvement projects are in City's
sole control and discretion, and all costs and expenses of Capital Improvement projects shall be
paid from the Capital Improvement Funds or from other City funds. The costs and expenses of
Capital Improvement projects shall not be considered Golf Course Expenses. The parties
acknowledge and agree that this Agreement imposes no responsibilities or obligations on the part
of Manager with respect to any aspect of a Capital Improvement project, including design,
construction or supervision. In the event City desires Manager to be involved in any capacity in
a Capital Improvement project, the City Manager shall be authorized to enter into a separate
agreement with Manager setting forth the terms and conditions of such involvement, including
without limitation fees to be received by Manager for such involvement.
3.11 Insurance During_ Management Term.
3.11.1 Coverage.
Manager agrees to procure and maintain, during the Management Term, as a Golf Course
Expense, at a minimum the following insurance:
® (a) insurance on the contents of the buildings located at the Golf
Course and other personal property located at the Golf Course which contents and personal
property are owned or leased by Manager, against loss or damage by fire, lightning and/or any
1191015610.0074 -20-
487969.07 AM7/04
,.� 251
Fiscal Year:
Program:
Department:
Request Summary: In
om or t..n sa mocas, a"
summary answer five Wale
gwstiom: W wt Is W6q
pmcasaad: wW wa It ach1w.:
whit will q cost when we It M
In etfam, end for how long: are
erwa any oesefti, tort saving
or .anon
What would be the
impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction (R)
Program Change Form Department Priority
City Manager Priority
2012/2013
City Council:.
Capital Reserves - Accepted (A) Rejected (R)
SilverRock Golf Course
Reduce Capital Reserve to 1%for fiscal year 2012/2013 only. This would save an estimated $30,000 annually. Tht
would not be any impact to revenues.
capital repairs at SilverRock would be impacted due to a reduced balance of capital reserve account. An
lum to the Golf Course Management Agreement would be required if this was implemented.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
rations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
< Loss >
Net Operating Costs
N/A
See attached agreement.
Reduction of <$30,000>
WA
<$30,000>
<$30,000> - -
Fiscal Year:
Program:
Department:
Request Summary: in
arm a M. santentge. this
"mini, am", nW basic
eeestbra: what Is behg
pa.essed; whet wa It ..Mare:
what ara a .oat when wa It be
in eeea, a" for hew ION; as
there any offsetting wet saying
.I...
Impact of Change:
What would be the
Impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quanta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction (R)
Program Change Form Department Priority
City Manager Priority
2012/2013
City Council:
Marketing Accepted (A) Rejected (R)
SilverRock Golf Course
Reduce marketing expense by 25% or approximately $46,000 annually for the 2012/2013 Annual Budget
marketing translates to less advertising exposure and a reduced ability to build awareness for SilverRock. The
ict to revenue is unknown however a negative impact would be expected. Especially without the PGA Tour's
ana Challenge, SilverRock would have to rely more on word of mouth advertising and existing clientele.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capitall? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
rations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
< Loss >
Net Operating Costs
N/A
Marketing
601-0000-451.33-77 reduction of <$46,000>
N/A
<$46,000>
<$46,000>
0
ri
Pr(f,t r n 253
Fiscal Year:
Program:
Department:
Request Summary: to
... or wm ..nt.M.,, tnu
.ummary answer age bask
Vuesdan.: vaut b Wng
pmtxssed: what wa k adds..;
what wa It ewt; when wa k br
it eH.M and fm how knp; am
them any oHMti g tort mving.
m mYMVBi
Impact of Change:
What would be the
impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction (R)
Program Change Form Department Priority
City Manager Priority
2012/2013
City Council:
Golf Shop Accepted (A) Rejected (R)
SilverRock Golf Course
Layoff Merchandiser/Receiver during the summer months (July -September) in the 2012/2013 Annual Plan. This
save an estimated $8,100 annually.
ing off Merchandiser/Receiver there would be the risk of losing an experienced valuable employee to another
)yer. The increased turnover of the position would require more training time and recruiting expense. SilverRock
Golf Professional and Golf Professional Staff would be required to pick up the extra work during the summer
hs and possibly into the season. This could take valuable time away from other customer service needs thus
ig the SilverRock experience. This could lead to an impact on revenues over time.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
�ations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue-
< Loss >
Net Operating Costs
Merchandise/Receiver would be laid off for the summer months (July -September 2012).
Golf Shop
601-0000-45133-72 reduction of <$8,1 00>
N/A
<$8,100>
<$8,100>
254
�I
0
Fiscal Year:
Program:
Department:
Request Summary In
ore er n.a santancu, rxa
aunemryanwwWWale
putb eana: what b hq
what iti w.t wa Xece kt
whet w . X coat; wMn wa X W
t enaal. off att Ww bap; an
W m any off eoa aavYgl
ar rerwwas
What would be the
Impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
General & Administrative -AdminAssistant
SilverRock Golf Course
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 5
City Manager Priority N
City Council:
Accepted (A) Rejected (R)
off an Administrative Assistant position during the summer months (July, August, and October 2012) in the
2/2013 Annual Plan. This would save an estimated $8,100 annually. This would not have an impact on revenues.
the Administrative Assistant position off there would be the risk of losing an experienced valuable employee
.r employer. The increased turnover of the position would require more training time and recruiting expense.
c Club Controller would be required to pick up the extra work load during these summer months.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
isations and capital expenditures.
.Personnel
Operations
& Administrative
0-451.33-76 reduction of <$8,100>
Capital N/A
Total Operating <$8,100>
Costs
Revenue -
< Loss >
Net Operating Costs <$8,100>
Fiscal Year:
Program:
Department:
Request Summary: m
ne w two aaatwwes, this
s rm y amww tka bask
questions: wNt is bebt i
Paeeseea; whit wa it achl"
what we it cast; whan wa it M
In effm. ami for how ktp: an
there any onaetatg wrt web,
or nwmiws
Impact of Chance:
What would be the
Impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012-2013
Golf Shop
SilverRock Golf Course
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 6
City Manager Priority -
City Council:
Accepted (A) Rejected (R)
golf shop staffing by eliminating shifts and hours worked. Altogether this would save an estimated $20,000.
ucing golf shop staffing would inegatively mpact customer service during the reservation and the check -in process.
sts who call the golf shop may not have their phone call answered in a timely manner and as a result may hang up
call elsewhere for a tee time reservation. In addition, the customer check -in process will be delayed thus
finishing their golf experience. These factors would have a detrimental effect on revenue and would tarnish a
tive reputation that SilverRock has created over the past 7 years.
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
isations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
< Loss >
Net Operating Costs
At least 1 golf shop employee would be eliminated or total hours worked would be reduced to save $20,000 annually.
Golf Shop
601-0000-451.33-72 reduction of <$20,000>
N/A
<$20,000>
<$20,000>
N 256
City of La Quinta
Resource Allocation Plan
Program Change Form
Fiscal Year: 2012/2013
Program:. Cart Barn/Range
Department: SilverRock Golf Course
Request Summary: rn
off. er two ..otprce., tut
summary ... floe bnk
QY..darr.; Whit Is bpne
pmcusatl; what wa a acNew;
what wa a cop; when will h bi
In effect, PM for how long; an
tM arty offsptft cop aacbg
OF nv..oa.
Impact of Change:
What would be the
impact if the request is
approved? Include the
direct and indirect
impact on both the
General Fund and the
Community
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 7
City Manager Priority N
City Council:
Accepted (A) Rejected (R)
Bottled Water that is currently provided to each golfer that plays SilverRock. This would save an estimated
inually but would result in a $6,000 capital expenditure and an $1,200 added Operation expense in the
I Annual Plan for a net reduction of $12,800.
sting bottled water is taking away an amenity that is currently provided to each guest. By eliminating.this
.y it will hurt the perceived value and positive reputation that SilverRock has created over the last 7 years. On
water coolers could be considered to provide water to guests which would require a capital expense. Also, cup
have to be provided to each guest and this would be an additional expense. Most golf courses have eliminated
:oolers due to possible contamination and liability reasons. -
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line. items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
rations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue-
41 <Loss>
Net Operating Costs
N/A
Cart Bam/Range
601-0000-451.33-71 reduction of <$20,000>
601-0000-451.33-71 addition of $1,200 for additional cups
601-0000-451.33-71 addition of $6,000 for installation of water cooler stations
<$12,800> .
<$12,800>
257
City of La Quinta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction (R)
Program Change Form Department Priority
City Manager Priority
Fiscal Year:
2012/2013
City Council:
Program:
Maintenance
Accepted (A) Rejected (R)
Department:
SilverRock Golf Course
Reauest Summary: in
Reduced Golf Course Maintenance Staff by 2 FT Employees for the 2012/2013 fiscal year. This would save an estimated
ame, tw° ••nano , to
$611000 annually.
summary maw. eve bank
queeeons: What Is baby
P...W: whet wW h .agave:
whet wax east: whan wa h be
In grad, and at how bna; are
them any oes,"Ing mat savings
or ...
Impact of Chance: By reducing 2 Full Time (M Golf Course Maintenance Staff Employees, the impact to staff morale and the customer
What would be the experience would be negatively effected. Currently, the golf course is successful due to its favorable year round
Impact if the request is conditions. As a result, SilverRock generates over over 45,000 paid rounds annually. Each staff member has an
approved? Include the important role that makes SilverRock special and different from other golf courses. By reducing the golf course
direct and indirect maintenance staff, the negative impacts would be greater than the savings by eliminating 2 positions. Golf course
Impact on both the conditiond.s would be below what the are todayand the reputation that SilverRock has created over the last 7
General Fund and the ttould be damaged and diminished.
y ears
p - y
Community 9 .
Cost Summary: How much will the change cost for the next year (by personnel, operations, and capitall? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals. for personnel,
ations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
< Loss >
Net Operating Costs
Eliminate 2 Full Time Golf Course Maintenance Employees in the 2012/2013 fiscal year operations budget.
Maintenance
601-0000451.33-74 reduction of <$61,000> '
N/A
<$61,000>
<$61,000>
".R, 258
Fiscal Year:
Program:
Department:
Request Summary: In
am or two sentences, this
summary answer five Wok
questions: whit k beiq
yreceesed: wilt .a it ..Nave:
.hat win it cost wWn.a it b.
lo effect. arai for law long: are
there any offsetting cost saving
or meanoss
Impact or t;nanee•
What would be the
Impact if the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction (R)
Program Change Form Department Priority
City Manager Priority
2012/2013
City Council:
Cart Barn/Range Accepted (A) Rejected (R)
SilverRock Golf Course
Eliminate 2 PT Outside Service Positions. This would save an estimated $30,000 in the 2012/2013 Annual Plan
sting 2 PT Outside Service Positions would have a negative impact on the customer service experience from the
nt a guest arrives to the moment the guest's clubs are put into their car after the round which would negatively
revenues. SilverRock's success has been built on course design, course conditions and excellent customer
. Outside Service personnel provides an extremely important role in the overall guest experience at SilverRock.
mating 2 positions this would decrease the customer service experience and severely impact the positive
[ion that SilverRock has created over the past 7 years; SilverRock's reputation would suffer and as a result so
revenue.
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
ations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue-
< Loss >
Net Operating Costs
2 PT Outside Services positions eliminated.
Can Barn/Range
601-0000-451.33-71 reduction of <$30,000>
N/A
<$30,000>
<$30,000>
259
Fiscal Year:
Program:
Department:
BerAest Summary: in
erri re ten, Santa.., "
summary .newer flue [risk
questions: What b being
erecessea; whet wa it achkve;
what wa a cost when wa It ba
In effect, and for how bng; are
then any offeettim cc" "Was.
or revenues
Impact of Change:
What would be the
impact if the request is
approved? Include the
direct and indirect
Impact on both the
General Fund and the
Community
City of La Qulnta Priority Tracking
Resource Allocation Plan Addition (A) or Reduction (R)
Program Change Form Department Priority
2012/2073 City Manager Priority
City Council:
Maintenance Accepted (A) Rejected (R)
SilverRock Golf Course
Reduce Golf Course Fertilizer Applications by 20%in the 2012/2013 Annual Plan. This would save an estimated $
per year.
ng Golf Course Fertilizer Applications by 20%would have a negative impact on course conditions by decreasing
ual appearance and more importantly impacting the health of the grass or plant. Fertilizer provides the
ary nutrients to promote growth and helps it fight off disease. Simply put, the turf will not be as green and the
of the grass and root structure would be compromised. Reducing fertilizer application on the golf course would
;h the positive reputation that SilverRock has created over the past 7 years. Golfers may choose to play other
-s that are in better condition, thus losing revenue in the short and long term.
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
�ations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
< Loss >
Net Operating Costs
WA
Maintenance
601-0000-451.33-74 reduction of <$22,800>
WA
<$22,800>
<$22,800>
R
10
N
260
Fiscal Year:
Program:
Department:
Request Summary: In
one at ewe awnences, Nb
summary amww five trsie
Yrrosaons: What is behv
pmceaae0; whet wa It adieva:
what wall it cost; when will h in
in eeeet, and ror how, low; are
Nero arty offsetting met aavin,
or rovwawa
What would be the
Impact if the request is
approved? Include the
direct and Indirect
Impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Maintenance -
SilverRock Golf Course
the Golf Course Annual Rye Seed rate by 20% in the
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 11
City Manager Priority
City Council:
Accepted (A) Rejected (R)
3 Annual Plan. This would save an estimated
ig the golf course Rye Seed rate by 20%would have a negative impact on the golf course conditions both
and playability. As a result, the positive reputation that SilverRock has created over the past 7 years would be
aly impacted. By reducing the seed rate by 20%, the fairways, rough and approaches will have less turf
e which will create weak overseeded areas throughout the golf course. Word of mouth and reputation will be
aly impacted and will result in short and long term revenue deficiencies.
Cost Summary: How much will the change cost for the next year Iby personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
0ations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
< Loss >
Net Operating Costs
N/A
Maintenance
601-0000-451.33-74 reduction of <$21,000>
N/A
<$21,000>
<$21,000>
261
City of La Quinta Priority Tracking
Resource Allocation Plan Addition IA) or Reduction (R)
Program Change Form Department Priority
' City Manager Priority
Fiscal Year:
2012/2013
City Council:
Program:
Leases
Accepted (A) Rejected (RI
SilverRock Golf Course
Department:
Request Summary: to
Eliminate the GPS system on the golf carts. This would save an estimated $69,000 in the 2012-2013 Annual Plan.
-
o,r m rwo srmtarrcaa, Oft
sum ' answer ava bask
questions: What Is bake
processed: what wa it adive;
what wa It a st; when arW ft be
b erred, and for how bng; we
Was any oesetWq cost sasfnp
or rwenuas
Impact of Chance:
Eliminating the GPS system on the golf carts would take away one of the largest amenities that SilverRock currently
provides to its guests and would eliminate the ability for staff to manage pace of play and provide communication wit
What would be the
Impact H the request is
golfers. Today golfers can instantly send a message through the GPS to the golf shop in the event of a medical
approved? Include the
emergency or can send a message if they are having golf can issues. Eliminating this amenity may hurt the perceived
direct and Indirect
Impact on bola the
value and positive reputation that SilverRock has created over the last 7 years. All of SilverRock's main competitors
Gener
General Fund and the
have GPS on the golf their carts; by not having GPS at SilverRock it may be difficult to command the current full rack
Community
rate which in turn will reduce revenue. In addition, b eliminating the GPS system on the golf carts, there would be a
Y 9 Y
voided area on the golf cart roof where the monitor currently is mounted.
Cost Summate: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
�ations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
< Loss >
Net Operating Costs
WA
Leases
601-0000-451.33-82 reduction of <$69,000>
WA
<$69,000>
<$69,000>
262
Fiscal Year:
Program:
Department:.
Request Summary: In
orw nr taro sentences, this
s en mery answer one bask
cimsilens: What is being
processed; what will It sahleve;
whit vra it at; wham cop it be
In effect, and br how lens; are
dean, a" oeseWrg cost saving
or revenues
Impact of Change:
What would be the
Impact R the request is
approved? Include the
direct and indirect
impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Temporary Clubhouse
SilverRock Golf Course
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 13
City. Manager Priority
City Council:
Accepted (AI Rejected (R)
Roving Patrol and Security Services that are currently provided at SilverRock Resort. This would save an
I $60,000 in the 2012/2013 Annual Plan. -
nating Roving Patrol Services at SilverRock would eliminate any possible deterrent for theft and vandalism at
'Rock. Currently, roving patrol services are provided at SilverRock 7 nights a week & 365 days of the year. Roving
,I constantly monitors and patrols the SilverRock lubhouse area, golf course and golf course maintenance facility
business hours and into the early morning. Eliminating roving patrol would require La Quinta Police to provide
ar scheduled patrols of these areas, otherwise, there would be no deterrent against criminal activities. One
ent of theft or vandalism at SilverRock could be more costly than by retaining this service.
Cost Summary: How much will the change cost for the next year (by personnel,operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
&ations and capital expenditures.
Personnel
Operations
Capital
Total Operating
Costs
Revenue -
< Loss >
Net Operating Costs
Eliminate contractor that currently provides Roving Patrol Services.
Temporary Clubhouse
601-0000-451.33-78 reduction of <$60,000> -
N/A
<$60,000>
<$60,000>
sry i.— N 263
Fiscal Year:
Program:
Department:
Request Summary: b
pee a ssmuwor. si
wnwarr:Wier twsle
VosNons: Wiwi
b iq
P,osassa; wku wa it diva:
wM wa k tort; wM xrp It M
b peat Ana for kow lone; an
awn s,ry oeruLLp sou aria
or ms,aws
Impact of Chance:
Whet would be the
Impact if the request is
approved? Include the
direct and Indirect
impact on both the
General Fund and the
Community
City of La Quinta
Resource Allocation Plan
Program Change Form
2012/2013
Native Area Maintenance
SilverRock Golf Course
Priority Tracking
Addition (A) or Reduction (R) R
Department Priority 14
City Manager Priority
City Council:
Accepted (A) Rejected (R)
ate Golf Course Native Area Maintenance for the fiscal year 2012-2013. This would include, weed control,
g of trees and shrubs, raking of native areas and any other landscape maintenance performed in the 50 acres of
areas at SilverRock. This would not Include the front entry maintenance.
linating the Golf Course Native Area Maintenance would have a severe negative impact on revenue and the
station at SilverRock. There are over 50 acres of native areas that consist of shrubs, trees, sand, ground cover and
er desert plants. By not maintaining these areas, they would become overgrown and infested with weeds; golfers
ild be spending extra time looking for golf balls thus slowing pace of play and creating a negative experience for
golfer. In addition, the reputation of the current course conditions would be negatively impacted by eliminating
maintenance.
Cost Summery: How much will the change cost for the next year (by personnel, operations, and capital)? How does it compare
to current costs, if any? Are there any off -setting revenues or cost -savings? What are the specific line items and amounts
affected by this request? Please provide a brief explanation, account descriptions, account numbers, and totals for personnel,
®operations and capital expenditures.
Personnel Eliminate 4 Full Time Landscape Maintenance Employees.
Maintenance -
601-0000-05133-74 reduction <$165,000>
N/A
<$165,000>
<$165,000>
Operations
Capital
Total Operating
Costs
Revenue -
Gain <Loss>
t Operating Costs
264
Edie Hylton
Isom: Randy Duncan <rduncan@SilverRock.org>
Sent: Friday, March 09, 2012 10:28 AM
To: Edie Hylton
Cc Angela Guereque; Joe Gill
Subject: SilverRock Resort - Program Change Forms
Attachments: ATT 1- Program Change Front Entry.pdf, ATT 1 - Program Change Capital Res 1%.pdf;
ATT 1- Program Change Reduce Marketing.pdf; ATT 1 - Program Change Admin
Ass..pdf;'ATT 1 - Program Change F&B.pdf, ATT 1 Program Change Golf Course Maint
.pdf; ATT 1 - Program Change Merch.Rec.pdf; ATT 1 - Program Change Bottle Water.pdf
Edie,
Attached hereto are expense reduction possibilities identified by Landmark Golf Management to be
considered for SilverRock Resort during the 2012-2013 fiscal year budget preparation. Please let us
know if you have questions. We look forward to discussing these items with you if need be.
V-Kease note that SilverRock has already absorbed over $250,000 in additional expenses over the last
two (2) years from adding the front entry water feature expense ($184,000), the front entry
maintenance expense ($54,000) and taking on all the lake maintenance expenses ($15,000). In
addition, SilverRock has reduced more than $274,000 from its operations budget beginning in 2008-
2009 fiscal year. This included reducing course services staff, no raises since 2008-2009 fiscal year,
iftclucing golf course maintenance by two (2) full time employees, reduced marketing, limited over-
eding, reducing insurance costs and limiting roving patrol services.
As a result, SilverRock Resort has absorbed and reduced expenses over $500,000 prior to
addressing the suggestions provided above.
Regards,
Randy J. Duncan, PGA
General Manager ! Director of Golf
SilverRock Resort
www.SilverRock.ora
760-777-8884 ext. 4
n 265
REPORT/INFORMATIONAL ITEM: I_
INVESTMENT ADVISORY BOARD
Meeting
March 14, 2012
CALL TO ORDER
Regular meeting of the La Quinta Investment Advisory Board was called to order at the
hour of 4:00 p.m. by Chairperson Spirtos followed by the Pledge of Allegiance.
PRESENT: Board Members Mortenson, Spirtos, Park and Donais
ABSENT: Board Member Blum
OTHERS PRESENT: John Falconer, Finance Director and Vianka Orrantia, Senior
Secretary
II PUBLIC COMMENT - None
III CONFIRMATION OF AGENDA - Confirmed as amended.
Mr. Falconer advised that the federal guidelines state that the payment the
Board receives for their attendance to the monthly Investment Advisory Board
meeting is subject to payroll taxes. As a result, staff conducted a survey with
all valley cities with four of the nine cities compensating their commissioners
and/or board members. The Cities of La Quinta and Indio were the highest
paying, with the City of Indio currently running their commissioner/board
member payments through payroll. Mr. Falconer advised that this issue will be
brought before the City Council on Tuesday, March 20, 2012.
General discussion ensued amongst the Board and staff regarding possible
alternatives in lieu of payment for the attendance to a City Board/Commission
meeting.
IV CONSENT CALENDAR
1. Approval of Minutes of Meeting on February 8, 2012 for the Investment
Advisory Board.
MOTION - It was moved by Board Members Donais/Park to approve the Minutes
of February 8, 2012. Motion carried unanimously.
266
V BUSINESS SESSION
A. Transmittal of Treasury Report for January 2012
Mr. Falconer presented and reviewed the staff report for the month of January
advising the Board that the City was in receipt of the first installment of
property taxes. He further advised that as a result of elimination of the RDA,
the City will no longer receive these installments and that the January tax
installment would be the final payment. Mr. Falconer did note that although the
tax installments have been eliminated, the City will continue to receive the debt -
service payments from the County.
Mr. Falconer advised that the January pass -through payments were made
closing out the RDA and ending the cash balance for the month at $180 million.
Mr. Falconer noted that the current cash balance will not remain at these levels
due to the fact that the City will not be issuing bonds in the near future.
Mr. Falconer advised the Board on the status of the construction of the Adams
Street Bridge.
General discussion ensued amongst the Board and staff regarding the previous
Adams Street bridge contractor and the takeover of the completion of the bridge
by the bonding company.
Mr. Falconer advised that the January expenditures included $34,000 on
Transient Occupancy Tax Rebate for Homewood Suites as well as $66,000 on
the Washington Street dual left turn lane at Avenue 48.
In response to Board Member Donais, Mr. Falconer advised that the TOT rebates
are considered and approved by the City Council.
Mr. Falconer advised that the average maturity decreased by twelve days from
the prior month ending the month of January at 74 days. Mr. Falconer
previously reported that Rabobank stood 10 basis points below LAIF and
currently Rabobank stands 10 basis points above LAIF.
Mr. Falconer advised that due to a near investment maximum in LAIF and
Rabobank, staff has been investing in commercial paper as an alternative. As
the investments mature, they are not reinvested and are used for any
expenditures.
Mr. Falconer reported that the overall portfolio's performance was one basis
point lower than the prior month ending the month of January at .34%.
2
�.. 267
In response to Board Member Donais, Mr. Falconer clarified that the $750,000
for Economic Development referenced in the third major change in cash flow on
page 9, were funds budgeted from bond proceeds, not all funds were spent,
therefore the balance will remain.
In response to Chairperson Spirtos, Mr. Falconer advised that the Federal Home
Loan Bank Notes & Bonds (FHLB) on page four, first column, fifth row, were at
a near maximum investment due to fact that their rates were currently better
than the T-Bill rates at this time, with $15 million invested in bond proceeds and
$9 million invested in the pooled investments.
In response to Chairperson Spirtos, Mr. Falconer replied that the Panasonic
Finance Commercial Paper was a short-term investment purchased on January
13, 2012 and matured on March 6, 2012. The investment was not reinvested
due to cash needs.
MOTION — It was moved by Board Members Mortenson/Donais to review,
receive, and file the Treasurers Report for January 2012. Motion carried
unanimously.
B. Continued Consideration of Fiscal Year 2012/2013 Investment Policy and Work
Plan Items
Mr. Falconer advised that at the previous board meeting, staff was asked to
follow-up on several items and these items were returned for the Boards review
and/or discussion.
The Board reviewed the attached Investment Policy pages (Attachments No. 1,
2 and 3).
Attachment 2: Mr. Falconer advised that listed under the "Unauthorized
Investments," sixth item: - State and Government Indebtedness should now
read: State Indebtedness. Board concurred.
Attachment 3: The Board and staff reviewed the language in the third
paragraph, last sentence and suggested the following;
For all other funds, investments are limited to three years maximum maturity.
with rho more than 25% of surplus funds #i'IR invested in maturities
exceeding two years and less than three years. Mr. Falconer suggested that
staff review the language to make sure that the language complies with the
investment policy.
3
268
Mr. Falconer advised that "Local Agencies" were referenced in the table on page
9 of the policy and should also be incorporated into the table on page 18 for
continuity.
In response to Board Member Donais, Mr. Falconer clarified that the third party
custodian for the. City is Bank of New York, who also holds all investments with
the exception of bond funds which are held by U.S. Bank.
In response to Board Member Donais, Mr. Falconer clarified that the review of
the auditor's letter is discussed during the Board's annual meeting with the
auditor and is also part of the audit report.
Mr. Falconer updated the Board on Councilman Osborne's thoughts in reference
to the City's budget and the interest income shortfall, as well as investing in
local agency bonds and maintaining the ability to invest in local agency bonds
within the policy for future investments.
MOTION — It was moved by Board Members Mortenson/Park to continue the
review of the 2012/2013 Investment Policy and the Work Plan Items. Motion
carried unanimously.
VI CORRESPONDENCE AND WRITTEN MATERIAL
A. Month End Cash Report — February 2012
Mr. Falconer presented and reviewed the month end cash Report for the month
of February advising the Board that the ending balance for the month (on page 2
of the report) was unusually large due to the cash need for the debt -service
payment. The money was taken from LAIF in order to meet the payment.
Mr. Falconer noted the payments of LAIF and Rabobank advising that LAIF pays
on a quarterly basis with Rabobank paying on a monthly basis.
In response to Board Member Mortenson, Mr. Falconer clarified that Councilman
Osborne did not restrict bond investments to just "local" agency bonds, his
statement included "agency" bond investments.
General discussion ensued amongst the Board and staff regarding investing in
agency bonds and their current market rates.
Noted and Filed
4
u269
B. Pooled Money Investment Board Reports — February 2012
Mr. Falconer advised the Board on the decrease of the portfolio from the
previous year, with the January 2012 balance at $65 billion versus the January
2011, at $70 billion. He further advised that the average life of the portfolio
went from 180 days to 245 days.
(This item references back to the City's interest shortfall previously discussed
under Item B of the Business Session)
General conversation ensued amongst the Board and staff regarding interest
income and how it was reported.
Noted and Filed
C. Bond Money Market Funds
Mr. Falconer advised that at the previous Board meeting, staff was asked to
contact U.S. Bank, (the City's bond trustee) and asked if they could provide a
list of additional money market funds. Mr. Falconer advised that the list is
provided for the Board's review.
General discussion ensued amongst the Board and staff regarding the U.S. Bank
Money Market funds and their current market rates.
Mr. Falconer suggested, with the Board's direction, staff consider investing in
First American Money Market Funds. Mr. Falconer advised that page 6 of the
attachment provides information regarding the fund. Mr. Falconer noted that
this particular fund strictly deals with Government Agencies and
Instrumentalities, which is part of the City's investment criteria. In addition, Mr.
Falconer noted that page 14 contains information of the Money Market Fund
that the City is currently invested in.
Noted and Filed
VII BOARD MEMBER ITEMS - None
VIII ADJOURNMENT
5
n 270
MOTION - It was moved by Board Members Park/Mortenson to adjourn the meeting at
5:03 p.m. Mgtion carried unanimously.
Vianka Orrantia
Senior Secretary
11
"" 271
Department Report: (rl
C& 0 U �GV
F
y OF T
TO: The Honorable Mayor and Members offthe City Council
FROM: Mark Weiss, Interim City Manager M%\
DATE: May 1, 2011
SUBJECT: Department Report — Response to Public Comment
The following public comment was made at the April 17, 2012 City Council meeting:
1. Robert Cox, board representative for Coachella Valley Mosquito & Vector
Control District (CVMVCD), 78-3150 Crestview Terrace, spoke on proposed .
legislation before the U.S. Senate regarding HR 872 and permits associated with
the National Pollution Basin Elimination System (NPDES). The board is asking
the City Council's support by submitting a letter to Senators Boxer and Feinstein
requesting this legislation be brought to vote.
Mayor Pro Tern Henderson asked Mr. Cox to provide the sample letter to the
City Clerk.
On April 23, 2012, Interim City Manager Weiss sent letters of support to
Senators Feinstein and Boxer regarding FIR 876 'The Reducing Regulatory
Burdens Act of 2011' and provided a copy to Mr. Cox.
" 272
CITY SA / HA / FA MEETING DATE: May 1, 2012
ITEM TITLE: Public Hearing to Consider Adoption of a
Resolution to Approve a One -Year Time Extension for
Site Development Permit 2006-852, for a 264-Unit
Condominium Project, Comprised of Units of Up to
29.5 Feet in Height, and Other Amenities, Bounded by
PGA Boulevard to the South, the Arnold Palmer
Private Clubhouse and PGA West Tennis Club to the
West, the PGA Stadium Course to the North, and the
PGA Tournament Clubhouse to the East. Applicant:
Eden Rock RPW, LLC
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING: J_
Adopt a Resolution of the City Council granting approval of Time Extension #3 for
Site Development Permit 2006-852, subject to the Conditions of Approval as
amended.
FISCAL IMPLICATIONS:
None at this time. The Development Agreement currently in effect requires
payment of certain sums associated with the loss of Tourist Commercial land use
due to the project approval. Mitigation payment would be collected with the
original sale of the units as well as in association with all future unit resales. As
the time extension request does not include any changes to the original entitlement
approval, the Development Agreement remains in effect as originally approved.
CHARTER CITY IMPLICATIONS:
None
REQUEST:
On March 14, 2012, the applicant filed a request for a third, one-year time
extension for the Site Development Permit (SDP) approval, to April 15, 2013. The
p 273
City Council previously authorized one-year extensions on August 3, 2010, and. on
May 17, 2011, which extended the SDP expiration date to April 15, 2012. The
associated Tentative Tract Map approval for this project remains valid to April 15,
2015 through adoption by the state legislature of AB 208 in July 2011. However,
the provisions of AB 208 do not apply to the project's related development review
permits, which are subject to applicable extension procedures as established by the
local agency.
BACKGROUND AND OVERVIEW:
The Eden Rock project is located within PGA West, which has its main entrance on
the south side of Avenue 54 at the terminus of Jefferson Street (Attachment 1).
The site is currently vacant and was mass -graded in 1986 in conjunction with the
initial golf course construction. Over the years, the site has been used for
numerous temporary activities, including golf -related uses, parking, operations
offices, stockpiling and storage.
The Eden Rock amendment to the PGA West Specific Plan was approved by City
Council on April 15, 2008, after the Council certified a Subsequent Environmental
Impact Report for the project. A general plan amendment and zone change were
also adopted, establishing the underlying land use to allow residential unit types
under a resort -based land use for the site. The subject site development permit
approval established the site -specific parameters for the project, and a development
agreement was approved to ensure that a revenue -generating project would replace
the original hotel approval for the site.
Project Summary
The approved Eden Rock site, architectural and landscape plan sets have been
included in these materials as Attachment 2, and the following provides a brief
description of those exhibits.
The approved building plans are for three unit types, referred to as Courtyard,
Manor and Village units. The Courtyard Homes are one and two-story designs and
are sited around the south and west project perimeter (i.e. PGA Boulevard); the
Manor Homes are one and two-story units arranged along the northern Stadium
Course boundary of the site; while the central Village units are two-story unit
designs, clustered in the center of the site with the recreational amenities. These
unit types are further described below:
Courtyard Homes - 83
one and two-story, zero -lot line
duplex units, with
each
court consisting of four
units in two duplex structures,
facing a common
entry
courtyard. These units
are a fee -simple single-family attached product, with
each
" ; 274
unit sited on its own lot. There will be three different cluster configurations and
five floor plans, with three two-story plans and two single -story plans (48 of the 83
units are two-story). The five floor plans range from 1,618 to 2,462 square feet.
Building plans show the building heights range from 17 feet, 7 inches, to 25 feet, 1
inch, to the high ridge line from finish grade. Each unit will have a two car garage
with one covered golf cart space.
Manor Homes - 79 two-story units designed as triplex structures, each with two
ground floor units and one second -floor unit. There are three floor plans, ranging
from 2,245 to 2,803 square feet. The building height of each structure is 27 feet,
10 inches to the high ridge line from finish grade. Each unit will have a two car
garage with one covered golf cart space. A second Manor building design was
approved as a one-story duplex structure, based on two floor plans of 2,495 and
2,942 square feet. The building height of the duplex structure is approximately 18
feet, three inches to the high ridge line from finish grade. Each unit will have a two
car garage with one golf cart space.
Village Homes - 102 multiple attached units, arranged in eight courtyards, each
consisting of two 6-unit structures; a ninth courtyard contains one 6-unit structure
at the very center of the project. Each structure incorporates the same plan
layouts. There are six floor plans, ranging in size from 1,476 to 2,100 square feet.
Of these six plans, three are 2-bedroom and three are 3-bedroom. The building
height of each structure is 29 feet, 6 inches, from finish grade to the highest ridge
line. The 2-bedroom units will have a one -car garage with room for a golf cart,
while three bedroom units will have a two car garage but no golf cart storage.
The project also incorporates a gated entry with gate house, and two designated
recreation lots, one of which will contain a common area pool; a second pool is
located at the east end of the Village unit complex. The main pool facility, near the
center of the Village complex, includes a small pool house with restrooms and
showers, covered loggia areas and a small entry gate structure. The east pool is
somewhat smaller in size with similar facilities. The second recreation lot is sited
just south of the main gated entry, and will contain various as -yet undisclosed
amenities for residents.of the project. There are also other "pocket" areas which
are not shown as lettered lots, but are intended as recreation areas.
Architecture - The overall architecture of the Eden Rock project reflects elements
of Spanish, Mediterranean and Tuscan influences. The rooflines utilize shed and
gabled design primarily, with some hip and turret -style elements. There are
ornamental rafter tails, and all roofs will be covered with a concrete S-tile,
approved as a mudded finish. Fagade areas will be a smooth sand stucco finish,
with some wall sections fully covered in stone veneer, matching courtyard and
patio walls. The Manor homes have upper floor decks, while small balconies with
tiled shed -roof awnings are shown on upper floors of Village and Courtyard units.
`" 275
The overall architecture of the project generally utilizes a combination of arched
doorways and rectangular windows, with some exceptions. Finish details include
decorative wrought iron, wood doors and vinyl windows, faux window shutters,
painted wood garage doors and terra cotta trim.
Landscaping - The landscaping plans provide preliminary plant palettes and
conceptual landscaping for the typical unit cluster areas, PGA Boulevard, entry and
project common areas. All of these plans have been included as a set in the review
packet in reduced -scale formats. These include the approved site and recreation
area plans, typical unit plans, and PGA Boulevard streetscape plans.
PUBLIC NOTICE:
This time extension request was advertised in The Desert Sun newspaper on April
20, 2012. As with the original applications, all property owners within PGA West
were mailed a copy of the public hearing notice, based on an expanded noticing
(required notice is 500 feet from the subject property). Notice also was provided
to the master homeowner association for PGA West.
All written comments received from the public have been attached (Attachment U
Any additional comments which are received prior to the meeting, but not included
in this report, will be presented to the City Council.
ANALYSIS:
Based on the La Quinta Municipal Code provisions that govern time extensions for
development review permits, the original approving body is the review authority for
such extensions which, in this case, is the City Council. Therefore, no Architecture
& Landscaping Review Committee (ALRC) or Planning Commission review is
applicable to this extension request. Minutes from the City Council meeting of May
17, 2011, at which the last extension request was reviewed, are included with this
staff report (Attachment 4).
As with the prior two extension requests, there are no changes proposed to the
project from its original approval by City Council on April 15, 2008. While there
have been some new developments as the project has progressed over the past
year, nothing has been presented to staff that would necessitate any revisions.
The staff -recommended revisions to the conditions of approval are minimal and
limited to updates, based on changes in codes, procedures and other requirements.
All referenced conditions relate to their renumbered format, as reflected in the
recommended conditions. The significant project milestones are discussed here.
Subsequent to the last extension approval, the applicant has been able to resolve
certain issues related to project financing, and agreements in principle with the
"`� 276
PGA Master Association. Most notably, this has resulted in the initiation and
ongoing construction of the perimeter wall construction. Staff has maintained
contact with the Master HOA in regard to ongoing concerns related to wall
construction, site maintenance, and project development status. The developer
also filed a Tentative Parcel Map application to divide the property for the purpose
of facilitating investor financing; the map was approved at a Director's Hearing on
April 18.
PGA Boulevard - During the course of the past year, the applicant and PGA West
Master HOA have continued discussions toward an agreement on terms to assure
that any potential construction -related impacts to PGA Boulevard will be addressed.
However, to date no such agreement has been reached, and the requirement that
the City verify this agreement effectively prevented the City from issuing permits
for the wall. Therefore, the developer and the HOA worked out a separate
agreement, based on the perimeter wall only, which segregated the overall
maintenance issues from those associated with the perimeter wall, and allowed the
Master HOA to approve the wall for construction. The applicant and the Master
HOA are still working out the details of a master maintenance agreement affecting
PGA Boulevard.
Perimeter Wall - The original project approval conditioned the project perimeter
wall to be installed as part of the initial project phasing. A concern that was raised
during review of the second extension request was with timing of the wall
construction and completion; as a result, a condition was included that set forth a
schedule for the wall's ultimate completion. That condition allowed for extensions
to be granted by the Planning Director, which the applicant did request and receive
(Attachment 5). One issue that entered into granting the extension was the
potential disruption during the Humana Challenge, which would have been
occurring during the construction period. At present, the milestones for permit
issuance and construction initiation have been satisfied; it is anticipated that the
wall will be completed by the May 4 deadline. It should be noted that the wall will
not be 100% complete, as the project entry and proposed construction and golf
cart/course access points will need to remain in a temporarily fenced condition.
Staff is working with the developer on an upgraded screen fencing that would color
match the wall and could include a capping. The proposed conditions have been
modified (Condition 56) to reflect these circumstances. Additionally, prior
Condition 54 has been deleted as the wall design is approved and being installed.
Golf Cart Path Alignment - Staff has had several discussions with the developer
and the HOA concerning the ultimate golf cart access planning as affected by
development of the Eden Rock site. The current access is planned along the north
side of the Eden Rock site, from the Tournament Clubhouse and Stadium course, to
PGA Boulevard and the private clubhouse and golf course to the west. Several
277
alternatives are being looked at, which may necessitate changes to how access is
ultimately provided. Any redesign will be coordinated between the PGA West
Master HOA and the golf club, in conjunction with approval by the City. Condition
57 has been modified to acknowledge this and to allow this review to occur
without the need to amend the current approvals.
Site Maintenance — A primary concern of PGA residents and City staff was the
condition of the green screen fencing around the site. With the wall construction
nearing completion, this fencing has been completely removed and the majority of
the concerns associated with it are now moot. However, as the applicant will be
using a similar fencing to screen the temporary open wall sections as outlined
above, staff is recommending retaining Condition 24 in regard to maintenance of
the screen fencing, with language specific to these temporary closures.
At present, the property is being maintained adequately in relation to blowing dust
control. Conditions were added with Extension #2 to address blowing dust
associated with the site and the use of a portion as temporary parking for the
Tournament Clubhouse. These conditions were addressed over the past year in
that an aggregate base material was installed at the parking area and appropriately
cordoned off from the remainder of the site. The entire site was also stabilized
with a dust suppressant, in accordance with an approved dust control plan that
was specifically required to be filed in a prescribed timeframe. The applicant has
also removed several wooden 'story poles' that were erected in 2007 to provide a
visual gauge of project heights.
FINDINGS AND ALTERNATIVES:
The findings necessary to approve this time extension request can be made and is
contained in the attached City Council Resolution. The alternatives available to the
City Council include:
1. Adopt City Council Resolution 2012 _ granting approval of Time
Extension #3 for Site Development Permit 2006-852, subject to the
Conditions of Approval as amended; or,
2. Do not adopt City Council Resolution 2012 - _ , granting approval of Time
Extension #3 for Site Development Permit 2006-852, subject to the
Conditions of Approval as amended; or,
3. Provide staff with alternative direction.
" 278
Approved for submission by:
Mark Weiss, Interim City Manager
Attachments: 1. PGA West Location Map
2. Approved Eden Rock exhibits. (Council only)
3. Public correspondence received
4. May 17, 2011 City Council Minutes
5. City response letter, dated November 8, 2011
279
RESOLUTION NO. 2012 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, GRANTING A THIRD, ONE-
YEAR EXTENSION OF TIME, TO ALLOW DEVELOPMENT
OF A 264-UNIT RESIDENTIAL CONDOMINIUM PROJECT
FOR PROPERTY LOCATED WITHIN THE PGA WEST
DEVELOPMENT, BOUNDED BY PGA BOULEVARD TO
THE SOUTH, THE ARNOLD PALMER PRIVATE
CLUBHOUSE AND PGA WEST TENNIS CLUB TO THE
WEST, THE PGA STADIUM COURSE TO THE NORTH,
AND THE PGA TOURNAMENT CLUBHOUSE TO THE
EAST.
CASE NO.: SITE DEVELOPMENT PERMIT 2006-852
APPLICANT: EDEN ROCK RPW, LLC
WHEREAS, the City Council of the City of La Quinta, California, did,
on the 1 ST day of May, 2012, hold a duly -noticed Public Hearing to consider the
request of Eden Rock RPW, LLC, for a third, one-year time extension of Site
Development Permit 2006-852, to allow a 264-unit residential
condominium/townhome project, consisting of 83 Courtyard duplex units, 79
Manor triplex units, and 102 Village townhome units, including a guard gatehouse
and two common area pools, on t 42 acres located within the PGA West
development, bounded on the north and east by the PGA West Stadium Course and
clubhouse, and on the south and west by PGA Boulevard, more particularly
described as:
LOT K AND PORTION OF LOT 1, TR 29421, AND A
PORTION OF PARCEL 7, PARCEL MAP 20426
WHEREAS, the City Council of the City of La Quinta, California, did,
on the 15t day of April, 2008, and continued to the 15" day of April, 2008, conduct
a duly -noticed Public Hearing, and after conducting said Hearing did approve said
Site Development Permit by adoption of City Council Resolution 2008-028, subject
to conditions; and,
WHEREAS, said Site Development Permit was filed concurrently with
a General Plan Amendment, Zone Change, Specific Plan Amendment, Tentative
Tract Map, and a Development Agreement, in whole representing the development
permit application for the project as contemplated; and,
WHEREAS, the City Council of the City of La Quinta, California, did,
on the 3,d day of August, 2010, conduct a duly -noticed Public Hearing, and after
conducting said Hearing, did approve the initial one-year time extension for said
N ; 23o
Resolution No. 2012.
She Development Perm" 2006-852, Extension #3
Eden Rock at PGA West - Eden Rock RPW, LLC
May 1, 2012
Page 2 of 3
Site Development Permit by adoption of City Council Resolution 2010-055, subject
to amended conditions; and,
WHEREAS, the City Council of the City of La Quinta, California, did,
on the 17" day of May, 2011, conduct a duly -noticed Public Hearing, and after
conducting said Hearing, did approve a second one-year time extension for said
Site Development Permit by adoption of City Council Resolution 201 1-037, subject
to amended conditions; and,
WHEREAS, the La Quinta Planning Department prepared a Subsequent
Environmental Impact Report ("SEIR") State Clearinghouse #2007061056) in
compliance with the requirements of the California Environmental Quality Act
(CEQA) of 1970, as amended, which was presented to and certified by the La
Quinta City Council on April 15, 2008 by adoption of City Council Resolution
2008-024 and in advance of any action on the project applications; and,
WHEREAS, the La Quinta Planning Department did cause to be
published a City Council Public Hearing notice in The Desert Sun newspaper, on the
20t" day of April, 2012, announcing said Hearing on the requested time extension
as prescribed by the La Quinta Municipal Code, with said hearing notice having
been mailed to all property owners within the boundaries of the PGA West Specific
Plan area; and,
WHEREAS, at said Public Hearing, upon hearing and considering all
testimony and arguments of all interested persons desiring to be heard, the La
Quinta City Council did make the following mandatory finding to justify approving a
one-year time extension for this Site Development Permit:
1. The requested one year extension of time for Site Development Permit 2006-
852 is justifiable and appropriate, given the circumstances of the project.
The applicant has made significant progress toward breaking ground on the
development in question, including remedial site work, initial site preparation,
and permitting and construction of the project's perimeter wall, which is
nearing completion as of the date of this time extension being considered by
the La Quinta City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
"' 281
Resolution No. 2012-
Site Development Permit 2006-852, Extension #3
Eden Rock at PGA West - Eden Rock RPW, LLC
May 1, 2012
Page 3 of 3
1. That the above recitations are true and constitute the findings of the City
Council in this case;
2. That it does hereby grant approval of a second, one-year extension of time,
to April 15, 2013, for Site Development Permit 2006-852, as referenced in
the title of this Resolution, for the reasons set forth in this Resolution, and
subject to the attached Conditions of Approval.
PASSED, APPROVED and ADOPTED at a regular meeting of the La
Quinta City Council, held on this 1" day of May, 20121, by the following vote, to
wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Susan Maysels, Interim City Clerk
City of La Quinta, California
(Seal)
APPROVED AS TO FORM:
M. Katherine Jenson, City Attorney
City of La Quinta, California
Don Adolph, Mayor
City of La Quinta, California
a 282
RESOLUTION NO. 2012- EXHIBIT "A"
CONDITIONS OF APPROVAL — RECOMMENDED
SITE DEVELOPMENT PERMIT 2006-852
EDEN ROCK RPW, LLC
MAY 1, 2012 — THIRD EXTENSION OF TIME
GENERAL
1. The applicant agrees to defend, indemnify and hold harmless the City of La
Quinta ("City"), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this Site
Development Permit, or any Final Map recorded thereunder. The City shall have
sole discretion in selecting its defense counsel. The City shall promptly notify
the applicant of any claim, action or proceeding and shall cooperate fully in the
defense.
2. This Site Development Permit is granted a one-year extension of time, and shall
expire on April 15, 2013, unless granted any subsequent time extension(s)
pursuant to Title 9 of the La Quinta Municipal Code (§9.200.080; Permit
expiration and time extensions). Any future extension requests shall be
submitted to the Planning Department, no less than sixty (60) days prior to the
expiration date.
3. Site Development Permit 2006-852 shall comply with all applicable terms,
conditions and/or mitigation measures for the following related approvals:
• Subsequent EIR; SCH #2007061056
• Specific Plan 83-002, Amendment No. 6
• Tentative Tract Map 33226
• Development Agreement 2006-01 1
In the event of any conflict(s) between approval conditions and/or provisions of
these approvals, the Planning Director shall adjudicate the conflict by
determining the precedence in conjunction with Condition 63, if applicable to
the circumstances of any such conflict.
4. Prior to the issuance of any grading, construction, or building permit by the City,
the applicant shall obtain any necessary clearances and/or permits from the
following agencies, if required:
283
RESOLUTION NO. 2012-
CONDITIONS OF APPROVAL - RECOMMENDED
SITE DEVELOPMENT PERMIT 2006-852
EDEN ROCK RPW, LLC
MAY 1, 2012 - THIRD EXTENSION OF TIME
EXHIBIT 'A'
• Riverside County Fire Marshal
• La Quinta Public Works Department (Grading Permit, Green Sheet (Public
Works Clearance) for Building Permits, Water Quality Management Plan
(WQMP) Exemption Form — Whitewater River Region, Improvement Permit)
• La Quinta Planning Department
• Riverside County Environmental Health Department
• Coachella Valley Unified School District
• Coachella Valley Water District (CVWD)
• Imperial Irrigation District (IID)
• California Regional Water Quality Control Board (CRWQCB)
• SunLine Transit Agency
• South Coast Air Quality Management District Coachella Valley
• State Water Resources Control Board
The applicant is responsible for all requirements of the permits and/or clearances
from the above listed agencies. When the requirements include approval of
improvement plans, the applicant shall furnish proof of such approvals when
submitting those improvement plans for City approval.
Coverage under the State of California Construction General Permit must be
obtained by the applicant, who then shall submit a copy of the Regional Water
Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice
of Intent ("NOI") and Waste Discharge Identification (WDID) number to the City
prior to the issuance of a grading or building permit.
5. The design of community parking facilities for common areas shall conform to
LQMC Chapter 9.150, and in particular the following:
A. The parking stall, aisle widths and double hairpin stripe parking stall
design shall conform to LQMC Chapter 9.150. On -street parking
designated as guest parking on the approved site plan shall be designed
in accordance with parallel stall requirements.
B. Cross slopes should be a maximum of 2% where ADA accessibility is
required, including accessibility routes between buildings.
C. Building access points shall be shown on the Precise Grading Plans to
better evaluate ADA accessibility issues.
"Al
2dq
RESOLUTION NO. 2012-
CONDITIONS OF APPROVAL - RECOMMENDED
SITE DEVELOPMENT PERMIT 2006-852
EDEN ROCK RPW, LLC
MAY 1, 2012-THIRD EXTENSION OF TIME
EXHIBIT 'A'
D. Accessibility routes as required shall be shown on the Precise Grading
Plan.
E. Parking stall lengths shall be according to LQMC Chapter 9.150 and be a
minimum of 17 feet in length with a.2-foot overhang for standard parking
stalls and 18 feet with a 2-foot overhang for handicapped parking stall or
as approved by the City Engineer. One van accessible handicapped
parking stall is required per eight handicapped parking stalls.
F. Golf cart parking areas shall be provided at various locations in the
development, in particular in close proximity to the Village common pool
areas. Golf cart stall size shall conform to generally accepted industry
standards, as may be determined by the City Engineer and Planning
Department. A project parking plan shall be required to include
appropriate signage to implement parking restrictions, and on and off-
street parking provisions of the CC & R's subject to City Engineer and
Planning Department approval.
G. A minimum five -space bicycle rack shall be provided in an appropriate
location at or near each common pool facility.
6. Prior to the issuance of a building permit for any building lot, the applicant shall
provide a lot pad certification stamped and signed by a qualified engineer or
surveyor with applicable compaction tests and over excavation documentation.
Each pad certification shall list the pad elevation as shown on the approved
grading plan, the actual pad elevation and the difference between the two, if
any. Such pad certification shall also list the relative compaction of the pad
soil. The data shall be organized by lot number, and listed cumulatively if
submitted at different times.
7. The applicant shall comply with applicable provisions of the City's NPDES
stormwater discharge permit, LQMC Sections 8.70.010 at seq. (Stormwater
Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water);
Riverside County Ordinance No. 457; the California Regional Water Quality
Control Board — Colorado River Basin Region Board Order No. 137-2008-0001
and the State Water Resources Control Board's Order No. 2010-0014-DWQ.
A. For construction activities including clearing, grading or excavation of
land that disturbs one (1) acre or more of land, or that disturbs less than
one (1) acre of land, but which is a part of a construction project that
..a
285
RESOLUTION NO. 2012-
CONDITIONS OF APPROVAL - RECOMMENDED
SITE DEVELOPMENT PERMIT 2006-852
EDEN ROCK RPW, LLC
MAY 1, 2012 - THIRD EXTENSION OF TIME
EXHIBIT 'A"
encompasses more than one (1) acre of land, the Permittee shall be
required to submit a Storm Water Pollution Protection Plan ("SWPPP") to
the State Water Resources Control Board.
The applicant or design professional can obtain the California Stormwater
Quality Association SWPPP template at www.cabmphandbooks.com for
use in their SWPPP preparation.
B. The applicant shall ensure that the required SWPPP is available for
inspection at the project site at all times through and including
acceptance of all improvements by the City.
C. The applicant's SWPPP shall include provisions for all of the following
Best Management Practices ("BMPs") (LQMC Section 8.70.020
(Definitions)):
11 Temporary Soil Stabilization (erosion control).
2) Temporary Sediment Control.
3) Wind Erosion Control.
4) Tracking Control
5) Non -Storm Water Management.
6) Waste Management and Materials Pollution Control.
D. The SWPPP and BMPs shall remain in effect for the entire duration of
project construction until all improvements are completed and accepted
by the City Council
E. The inclusion in the HOA Conditions, Covenants, and Restrictions
(CC&Rs), a requirement for the perpetual maintenance and operation of
all post -construction BMPs as required.
8. Within 30 days of the initiation of any ground disturbing activity on the project
site, the project proponent shall cause a protocol -compliant burrowing owl
survey to be completed, submitted to the Planning Department, and approved.
Should the species be identified on the site, the biologist's recommendations for
relocation shall be implemented prior to the issuance of any ground disturbance
permit.
286
RESOLUTION NO. 2012- - EXHIBIT "A'
CONDITIONS OF APPROVAL - RECOMMENDED
SITE DEVELOPMENT PERMIT 2006-852
EDEN ROCK RPW, LLC
MAY 1, 2012 - THIRD EXTENSION OF TIME
9. Developer shall reimburse the City, within thirty (30) days of presentment of the
invoice, all costs and actual attorney's fees incurred by the City Attorney to
review, negotiate and/or modify any documents or instruments required by
these conditions, if Developer requests that the City modify or revise any
documents or instruments prepared initially by the City to effect these
conditions. This obligation shall be paid in the time noted above without
deduction or offset and Developer's failure to make such payment shall be a
material breach of the Conditions of Approval.
10. Developer shall reimburse the City, within thirty (30) days of presentment of the
invoice, all costs and actual consultant's fees incurred by the City for
engineering and/or surveying consultants to review and/or modify any
documents or instruments required by this project. This obligation shall be paid
in the time noted above without deduction or offset and Developer's failure to
make such payment shall be a material breach of the Conditions of Approval.
PROPERTY RIGHTS
11. Prior to issuance of any permit(s), the applicant shall acquire or confer
easements and other property rights necessary for the construction or proper
functioning of the proposed development. - Conferred rights shall include
irrevocable offers to dedicate or grant access easements to the City for
emergency services and for maintenance, construction and reconstruction of
essential improvements.
12. Pursuant to the aforementioned condition, conferred rights shall include
approvals from all necessary persons or entities over easements and other
property rights necessary for construction and proper functioning of the
proposed development not limited to access rights over proposed and/or existing
private streets that access public streets and open space/drainage facilities of
the master development.
13. Right-of-way geometry for standard knuckles and property line corner cut -backs
at curb returns shall conform to Riverside County Standard Drawings #801, and
#805, respectively, unless otherwise approved by the City Engineer.
IMPROVEMENT PLANS
14. Upon completion of construction, and prior to final acceptance of the
improvements by the City, the applicant shall furnish the City with reproducible
"_J 287
RESOLUTION NO. 2012-
CONDITIONS OF APPROVAL - RECOMMENDED
SITE DEVELOPMENT PERMIT 2006-852
EDEN ROCK RPW, LLC
MAY 1. 2012 - THIRD EXTENSION OF TIME
EXHIBIT "A"
record drawings of all improvement plans which were approved by the City.
Each sheet shall be clearly marked "Record Drawing" and shall be stamped and
signed by the engineer or surveyor certifying to the accuracy and completeness
of the drawings. The applicant shall have all approved mylars previously
submitted to the City, revised to reflect the as -built conditions. The applicant
shall employ or retain the Engineer Of Record during the construction phase of
the project so that the FOR can make site visits in support of preparing "Record
Drawing". However, if subsequent approved revisions have been approved by
the City Engineer and reflect said "Record Drawing" conditions, the Engineer Of
Record may submit a letter attesting to said fact to the City Engineer in lieu of
mylar submittal.
GRADING
15. To obtain an approved grading permit, the applicant shall submit and obtain
approval of all of the following:
A. A grading plan prepared by a civil engineer registered in the State of
California,
B. A preliminary geotechnical ("soils") report prepared by an engineer
registered in the State of California,
C. A Best Management Practices report prepared in accordance with
LQMC Sections 8.70.010 and 13.24.170 (NPDES Stormwater
Discharge Permit and Storm Management and Discharge Controls).
D. WQMP prepared by an engineer registered in the State of California.
E. A Fugitive Dust Control Plan prepared in accordance with LQMC
Chapter 6.16, (Fugitive Dust Control).
All grading shall conform with the recommendations contained in the Preliminary -
Soils Report, and shall be certified as being adequate by soils engineer, or
engineering geologist registered in the State of California.
A statement shall appear on the Final Map that a soils report has been prepared
in accordance with the California Health & Safety Code § 17953.
The applicant shall furnish security, in a form acceptable to the City, and in an
amount sufficient to guarantee compliance with the approved Fugitive Dust
Control Plan provisions as submitted with its application for a grading permit.
288
RESOLUTION NO. 2012-
CONDITIONS OF APPROVAL - RECOMMENDED
SITE DEVELOPMENT PERMIT 2006852
EDEN ROCK RPW, LLC
MAY 1, 2012 - THIRD EXTENSION OF TIME
EXHIBIT "A"
Additionally, the applicant shall replenish said security if expended by the City
of La Quinta to comply with the Plan as required by the City Engineer.
16. The applicant shall maintain pad heights, to the greatest extent feasible, for the
Manor and Village unit pads as shown on the tentative map exhibit approved by
City Council on April 15, 2008. "Greatest extent feasible" shall mean that,
during the grading plan check process, the applicant may be permitted to revise
the pad elevations for any or all of these units for circumstances relating to
compliance for hydrology, drainage, utilities, and other infrastructure, design
requirements. The applicant understands that there may be further pad
reductions that can feasibly be accomplished, as well as potential increases in
pad heights that may be necessary to achieve the project design. Any increase
in pad elevation height from that shown on the tentative map exhibit approved
by the City Council on April 15, 2008, shall be limited to no more than 6
inches. Any revisions to pad elevations shall be reviewed through the
substantial conformance process, and thereby subject to final approval by the
City Engineer.
DRAINAGE
17. Stormwater handling shall conform to the approved hydrology and drainage
report for PGA West Development, as modified for Tentative Tract Map 33226.
The design of the development shall not cause any increase in flood boundaries,
levels or frequencies in any area outside the development.
18. Storm drainage historically received from adjoining property shall be received
and retained or passed through into the historic downstream drainage relief
route.
19. Nuisance water shall be retained on site. Nuisance water shall be disposed of
as required for Tentative Tract Map 33226.
20. The applicant shall comply with applicable provisions for post -construction
runoff per the City's NPDES stormwater discharge permit, LQMC Sections
8.70.010 at seq. (Stormwater Management and Discharge Controls), and
13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; and
the California Regional Water Quality Control Board — Colorado River Basin
(CRWQCB-CRB) Region Board Order No. R7-2008-001.
n.t 289
RESOLUTION NO. 2012-
CONDITIONS OF APPROVAL - RECOMMENDED
SITE DEVELOPMENT PERMIT 2006852
EDEN ROCK RPW, LLC
MAY 1, 2012 - THIRD EXTENSION OF TIME
EXHIBIT "A'
A. For post -construction urban runoff from New Development and
Redevelopment Projects, the applicant shall implement requirements of
the NPDES permit for the design, construction and perpetual operation
and maintenance of BMP's per the approved Water Quality Management
Plan (WQMP) for the project as required by the California Regional Water
Quality Control Board - Colorado River Basin (CRWQCB-CRB) Region
Board Order No. 117-2008-001.
B. The applicant shall implement the WQMP Design Standards per
(CRWQCB-CRB) Region Board Order No. R7-2008-001 utilizing BMP's
approved by -the City Engineer. A project -specific WQMP shall be
provided which incorporates Site Design and Treatment BMP's, utilizing
first -flush infiltration as a preferred method of NPDES Permit Compliance
for Whitewater River receiving water, as applicable.
C. The developer shall execute and record a Stormwater Management/BMP
Facilities Agreement that provides for the perpetual maintenance and
operation of stormwater BMPs.
11T11 ITIFS
21. The applicant shall comply with the provisions of Section 13.24.1 10 (Utilities),
LQMC. All utility requirements of Tentative Tract 33226 shall be applicable as
appropriate to this Site Development Permit approval.
CONSTRUCTION
22. The City will conduct final inspections of habitable buildings only when the
buildings have improved street and (if required) sidewalk access to private (Off -
Site) streets. The improvements shall include required traffic control devices,
pavement markings and street name signs. If on -site streets in residential
developments are initially constructed with partial pavement thickness, the
applicant shall complete the pavement prior to final inspections of the last ten
percent of homes within the development or when directed by the City,
whichever comes first.
290
RESOLUTION NO. 2012-
CONDITIONS OF APPROVAL - RECOMMENDED
SITE DEVELOPMENT PERMIT 200&852
EDEN ROCK RPW, LLC
MAY 1, 2012 - THIRD EXTENSION OF TIME
EXHIBIT "A"
23. The applicant shall provide a copy of an executed agreement with the PGA
West Master Association, for maintenance and potential repair associated with
the use of PGA Boulevard for construction activities associated with the Eden
Rock project. The agreement shall be provided to the City prior to issuance of
grading or grading -related permits or activities. This requirement is strictly to
verify that the final agreement is in place prior to commencement of any
construction, and is not intended to imply that the City of La Quinta is in any
way a party to said agreement. This condition shall not apply to permitting for
the project perimeter wall.
24. The applicant shall install and maintain, as necessary, an appropriate temporary
screen fencing in all locations where temporary wall openings are intended for
construction and golf cart access, until such time as those openings are no
longer needed. These temporary fencing sections shall color -match the
perimeter wall as currently established, and shall be subject to approval as to
material and design, by the Planning Director. The applicant shall continue to
maintain the site to avoid dust blowing onto adjacent properties. This
requirement shall be effective immediately and remain in force until 100%
completion of the project perimeter wall.
LANDSCAPE AND IRRIGATION
25. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) &
13.24.140 (Landscaping Plans), LQMC, as applicable.
26. Landscape and irrigation plans for landscaped lots and setbacks, medians,
retention basins, and parks shall be signed and stamped by a licensed landscape
architect.
27. Final landscaping and irrigation plans shall be prepared by a licensed professional
landscape architect, to be reviewed by the Architecture and Landscaping
Review Committee and approved by the Planning Commission, prior to issuance
of the first building permit. All landscape plans shall be drafted in coordination
with the preliminary grading plans. An application for Final Landscape Plan
Check shall be submitted to the Planning Department for final landscape plan
review, along with the appropriate fee. Said plans shall include all landscaping
associated with this project, including perimeter landscaping, and be in
compliance with Chapter 8.13 (Water Efficient Landscaping) of the Municipal
Code, as in effect at time of plan submittal. The City -approved landscape and
irrigation plans shall be submitted to the Coachella Valley Water District and
>. ; 291
RESOLUTION NO. 2012-
CONDITIONS OF APPROVAL - RECOMMENDED
SITE DEVELOPMENT PERMIT 2006852
EDEN ROCK RPW, LLC
MAY 1, 2012 - THIRD EXTENSION OF TIME
EXHIBIT "A"
Riverside County Agriculture Commissioner for their signature/approval, prior to
submittal of the final plans to the Planning Department for City signature.
NOTE: Plans are not approved for construction until signed by the Planning
Director and/or City Engineer, as applicable.
28. Landscape areas shall have permanent irrigation improvements meeting the
requirements of the Planning Director and the Coachella Valley Water District.
Use of lawn areas shall be minimized with no lawn, or spray irrigation, being
placed within 24 inches of curbs along public streets.
29. Project landscaping shall incorporate trailing vines in Village courtyard driveway
parking turnaround areas, along wall areas in general, including perimeter walls,
and in other areas of the project where appropriate, subject to review under the
landscaping review process as conditioned.
30. Enhanced landscaping shall be provided along the north project boundary, for
purposes of screening views of the Manor units from surrounding residential
views toward those units.
31. Proposed landscape palettes for all landscape components of the project shall be
consistent with the master palette included in Specific Plan 83-002,
Amendment No. 6, as approved, and shall not include tree species which can
generate excessive green waste, such as Bottle Trees, Crape Myrtle, Jacaranda,
etc., as appropriate.
32. The applicant or his agent has the responsibility for proper sight distance
requirements per guidelines in the AASHTO "A Policy on Geometric Design of
Highways and Streets," 5th Edition or latest, in the design and/or installation of
all landscaping and appurtenances abutting and within the private street right-of-
way.
33, The final landscape plans shall reflect a significant effort to reduce the use of
turf areas in all landscaping, common and private. Specifically, plans shall
minimize or eliminate all turf areas adjacent to sidewalks and roadways.
FIRE PROTECTION
The Riverside County Fire Department requires the below listed fire protection
measures be provided in accordance with the City of La Quinta Municipal Code and/or
292
RESOLUTION NO. 2012-
CONDITIONS OF APPROVAL - RECOMMENDED
SITE DEVELOPMENT PERMIT 2006,862
EDEN ROCK RPW, LLC
MAY 1, 2012 - THIRD EXTENSION OF TIME
EXHIBIT 'A"
the Riverside County Fire Department Fire Protection Standards. Final conditions will
be addressed when complete building plans are reviewed.
34. For _residential areas, approved standard fire hydrants, located at each
intersection and spaced 330 feet apart with no portion of any lot frontage more
than 165 feet from a hydrant. Minimum fire flow shall be 1000 GPM for a 2-
hour duration at 20 PSI.
35. For any buildings with public access, provide or show there exists a water
system capable of delivering a fire flow of 1500 gallons per minute for 2 hours
duration at 20 psi residual operating pressure, which must be available before
any combustible material is placed on the construction site.
36. Blue dot retro-reflector pavement markers on private streets shall be placed to
identify fire hydrant locations, per applicable Riverside County Fire Department
Standard.
37. City of La Quinta ordinance requires all buildings 5,000 square feet or larger to
be fully sprinkled per NFPA 13/13R/13D Standard. Effective January 1, 2011,
all one/two-family dwellings and townhouses will require an automatic
residential fire sprinkler system, designed and installed in accordance with HCD
R313.3 or NFPA 13D. If required, sprinkler plans will need to be submitted to
the Fire Department.
38. Any turnaround requires a minimum 38-foot turning radius.
39. All structures shall be accessible from an approved roadway to within 150 feet
of all portions of the exterior of the first floor.
40. The minimum dimension for access roads and gates is 20 feet clear and
unobstructed width and a minimum vertical clearance of 13 feet 6 inches in
height.
41. Any gate providing access from a road shall be located at least 35 feet setback
from the roadway and shall open to allow a vehicle to stop without obstructing
traffic on the road. Where a one-way road with a single traffic lane provides
access to a gate entrance, a 38-foot turning radius shall be used.
42. Fire apparatus access road shall be in compliance with the Riverside County Fire
Department Standard number 06-05 (located at www.rvcfire.org). Access
lanes will not have an up, or downgrade of more than 15%. Access lanes will
>, 1 293
RESOLUTION NO. 2012-
CONDITIONS OF APPROVAL - RECOMMENDED
SITE DEVELOPMENT PERMIT 2006.852
EDEN ROCK RPW, LLC
MAY 1, 2012 - THIRD EXTENSION OF TIME
EXHIBIT 'A'
be designed to withstand the weight of 80 thousand pounds over two axles.
Access will have a turning radius capable of accommodating fire apparatus.
Access lane shall be constructed with a surface so as to provide all weather
driving capabilities.
43. Gates may be automatic or manual and shall be equipped with a rapid entry
system (KNOX). Plans shall be submitted to the Fire Department for approval
prior to installation. Automatic gate pins shall be rated with a shear pin force,
not to exceed 30 pounds. Gates activated by the rapid entry system shall
remain open until closed by the rapid entry system. Automatic gates shall be
provided with backup power.
44. Prior to building plan approval and construction, applicant/developer shall furnish
two copies of the water system fire hydrant plans to Fire Department for review
and approval. Plans shall be signed by a registered civil engineer, and shall
confirm hydrant type, location, spacing, and minimum fire flow. Once plans are
signed and approved by the local water authority, the originals shall be
presented to the Fire Department for review and approval.
45. Prior to issuance of building permits, the water system for fire protection must
be provided as approved by the Fire Department and the local water authority.
46. The applicant or developer shall prepare and submit to the Fire Department for
approval, a site plan designating required fire lanes with appropriate lane
painting and/or signs.
FEES AND DEPOSITS
47. Permits issued under this approval shall be subject to the provisions of the
Development Impact Fee program in effect at the time of issuance of building
permit(s).
48. The applicant shall comply with the provisions of LQMC Section 13.24.180
(Fees and Deposits). These fees include all deposits and fees required by the
City for plan checking and construction inspection. Deposits and fee amounts
shall be those in effect when the applicant makes application for plan check and
permits.
294
RESOLUTION NO. 2012-
CONDITIONS OF APPROVAL • RECOMMENDED
SITE DEVELOPMENT PERMIT 2006652
EDEN ROCK RPW, LLC
MAY 1, 2012- THIRD EXTENSION OF TIME
EXHIBIT 'A'
49. Provisions shall be made to comply with the terms and requirements of the
City's adopted Art in Public Places program in effect at the time of issuance of
building permits.
50. Applicant shall pay the fees as required by the Coachella Valley Unified School
District, as in effect at the time requests for building permits are submitted.
51. Permits issued under this approval shall be subject to the Coachella Valley Multi -
Species Habitat Conservation Plan/Natural Community Habitat Conservation
Plan Mitigation Fee, in accordance with LQMC Chapter 3.34.
PLANNING DEPARTMENT
52. Applicant shall ensure compliance with all mitigation measures set forth in the
Subsequent Environmental Impact Report (SEIR), SCH #2007061056, as part of
all related conditions of approval, as identified in Condition No. 4. These
mitigation measures are required to address potentially significant impacts to Air
Quality (Short -Term Construction Impacts); Cultural Resources; Noise; Public
Services (Schools); Transportation, Traffic, Parking and Circulation (Project
Traffic, Cumulative Impacts).
53. Applicant shall prepare project CC&R's to address parking restrictions for on -
street guest parking and all other guest parking areas, including any use of
common driveway space for parking. Parking provisions shall also include
allowances for golf cart use and parking throughout the site.
54. Building heights, setbacks, parking and other development standards shall be in
compliance with the approved plan documents for the Eden Rock at PGA West
project, and any precedent conditions of approval for Tentative Tract Map
33226 and Specific Plan 83-002, Amendment No. 6.
55. A final acoustical analysis shall be completed and submitted for review at time
of building permit plan check, based on final lot layout and pad elevations, to
demonstrate that the City's standards for interior and exterior CNEL levels will
be met for each proposed dwelling unit.
56. The primary perimeter wall surrounding the entire site shall be installed as part
of or prior to the initial project improvements phase. Construction of the
perimeter wall, exclusive of any temporary fence sections necessary to screen
off the uncompleted wall at the primary project access and temporary
295
RESOLUTION NO. 2012-
CONDITIONS OF APPROVAL - RECOMMENDED
SITE DEVELOPMENT PERMIT 2006852
EDEN ROCK RPW, LLC
MAY 1, 2012 - THIRD EXTENSION OF TIME
EXHIBIT "A'
construction and golf cart access points, shall be completed based on the
revised schedule set forth in the Planning Department letter of November 8,
2011. The aforementioned temporary fence sections shall be completed by
June 1, 2012.
57. The initial phase of project improvements shall include the full extent of the golf
cart path realignment as shown on the approved tentative map exhibit. Any
potential realignment or changes to the existing cart path design may be
approved by the City, and shall not constitute an amendment to the existing
approved tentative map or site development permit. The Planning Director and
Public Works Director shall be responsible for review and approval of any such
revisions.
58. All vehicular and pedestrian courtyards shall be developed with decorative
pavers. All tile roofs shall be Mission clay, and incorporate a built-up mudding
effect. All stucco coatings shall be a smooth, hand -trowel finish.
59. Applicant shall provide a common area recreation and amenity plan, including
options for active recreational use amenities, to the Planning Department for
review and approval by ALRC and Planning Commission. Active recreation
opportunities are to be provided in the larger common open areas adjacent to
the Village units, as delineated on the approved Open Space Exhibit.
60. The applicant shall submit detailed lighting plans for all common areas and
buildings, and for all residential structures, to the Planning Department for
review and approval as part of the building plan check. Lighting plans shall
include site lighting, and all proposed fixture details and schedules for buildings
and outdoor areas.
61. Any architectural design revisions to any residential or common area structure
shall be reviewed through the ALRC and Planning Commission as a non-public
hearing business item, unless determined otherwise by the Planning Director
based on significance of the design revision. The Entry Gate and Guard House,
and a revised Manor one-story duplex building plan, are specifically remanded
back to the Planning Commission for further review and possible revision, prior
to the building plan check process. The Manor one-story duplex building plan
shall consider more architectural detailing and enhancement, particularly with
respect to the front elevation.
W 296
RESOLUTION NO. 2012-
CONDITIONS OF APPROVAL - RECOMMENDED
SITE DEVELOPMENT PERMIT 2006-852
EDEN ROCK RPW, LLC
MAY 1, 2012 - THIRD EXTENSION OF TIME
EXHIBIT 'A'
62. The project developer shall work with City staff to identify and incorporate
enhanced energy conservation and efficiency measures, toward exceeding the
minimum provisions of California Building Standards Code, Title 24. Such
measures shall be considered in all aspects of project implementation, from
initial grading construction to landscaping installations.
63. Any future time extension requests for SDP 2006-852 shall be subject to
scrutiny in consideration of approval conditions for TT 33226. Should any
requisite condition changes to the SDP conflict with existing TT 33226
conditions, an amendment to the tentative map in order to address said conflict
may be required, subject to a determination by the Planning Director.
297
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" 435
ATTACHMENT 3
CORRESPONDENCE
RECEIVED
437
veranda Wise-Utia u1 u l
From: Steve Weiss April
19, 012 8:11 PM
sent: Thursday, April 19, 2012 8:11 PM To: Wanda Wanda Wise -Latta
Cc: Linda Bender, Linda Evans; Don Adolph; Richard Hayes; Mary Caldwell
Subject: Eden Rock Extenelon - Mewing 8/1112
Attachments: COA to H Culver.pdf, ATTB0408B.htm; letter Le Quinta.pdf, ATT804087.htm
i
j Deer City Council Members,
1 I just received notice of a planned city council meeting on May 1, 2012 to discuss an extension for the
Eden Rock Project at PGA West. Last Spring, a conditional extension VMS approved by the La Quints City
Council for this project. There were several conditions that we required for the extension to be maintained.
(specifically conditions 63-67 on page 17, see below).
• v
APR S 9 2012
t
438
RmOgon 2011-037
Sloe D"opmont Pwndt 2008-GSZ Eztanalen #2
Eden Rook At PGA Won, Crowns Pokm PaMM LLC -
Adoptd& May 17, 2011
Page 17 of 17
IF
tentative map in order to address said conflict may be required, subject to a
determination by the Planning Director:
63. Within 36 days of the approval date of this time extension, the applicant
shall have established a perimeter boundary for the overflow parking area,
currently used by the PGA West Tournament Clubhouse on the project site,
and shall have treated the evil with soil stabilizerls), to the satisfactigg of the
Public Works Director. i Ws
64. Within 30 days of the approval date of this time extens a %pplicant
shall have submitted a Fugitive Dust Control Plan {PDCN)Orl'i
p on and
required security, for review. and approval, to the Publicapartment.
The FDCP shall be prepared in accordance with LQM hapter 6.10,.
(Fugitive Dust Control): The FDCP shall be fully in-Alemented within 30 days
of its approval by the City. `
65. Within 00 days of the approval data of this extension, the applicant
shall have submitted to the City all plan end dpcumenteMon necessary for
review and approval of the perimeter it.
i
66. Failure to comply with Conditlo 6 or 66. of this time extension shall
cause Site Development Permit 2 52 to be null and vold.
> J
4
4
42 �-
M1
l Y
n 439
I
CfTY OF LA QUINTA
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY OMEN that the q.N of Le Ohdms City Coundl will hofd a PUBLIC HEARING on MAY 7,
201$ at 7*0 P•m. In the La O,ulnta City Mdl Cauadl grmbeer, 784% Calls Tempt", La Mime, California
on the following Item:
ITEM:
SITE DEVELOPMENT PERMIT 2009.862
EXTENSION 93 - EDEN ROCK AT PGA WEST
APPLICANT:
EDEN ROCK RPW, LLC,
LOCATION:.
WITHIN THE ORIGINAL PGA WEST SPECIFIC PLAN
BOUNDED BY PGA ARD TO THE
SOUT
UTH. THE ARNOLD PALMER PRIVVATE CLUBHOUSE
.
AND PDA WEST TENNIS CLUB TO THE WEST, THE
PDA STADIUM COURSE TO THE NORTH, AND THE
PGA TOURNAMENT CLUBHOUSE TO THE EAST
REQUEST:
A ONE-YEAR EXTENSION OF TIME TO APRIL 10,
2013, FOR THE CURRENT SITE DEVELOPMENT
PERMIT APPROVAL OF A'26"NIT CONDOMINIUM
PROJECT, COMPRISED OF ONE AND TWO STORY
UNITS OF UP TO 29S FEET IN HEIGHT, INCLUSIVE OF
RECREATIONAL AND OTHER AMENITIES -
LEGAL:.
LOT K AND PORTION, OF LOT 1, TR 20421; AND
PORTION OF -PARCEL 7, PARCEL MAP 20428
The Pabgo oammont peftill memorams from to dada of Ode ta8ae tleough the CRY Cwaw9 PWOo Hest
ache WW for MAY 1, 2012, For admt MIInIofntn6at mounting tbls application, planes comartWaBaee
Neab% Mirmlpal Plmmer, at rM 777.71M .
in the C•riy'a efforts to comply with the regtsimmants of Tide II of the Americana With OlsablNes Act Of
1990, the Planning Department requires that arty Pawn in need of any type of special equipment, assistance
1760-777.71251 a minimum of 72 hours prior to the acheduled mooting,
PUBLISH ONCE ON APRIL 20, 2011
440
ATTACHMENT 4
City Council Minutes 9 MAY 17; 2011
2. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION TO
APPROVE A ONE-YEAR TIME EXTENSION FOR SITE DEVELOPMENT PERMIT
006-852, FOR A 264-UNIT CONDOINIUM PROJECT, COMPRISED OF UNITS
OF UP TO 29.5 FEET IN HEIGHT, AND OTHER AMENITIES, GENERALLY
BOUNDED ON THE NORTH AND EAST BY THE PGA WEST STADIUM
COURSE, AND ON THE SOUTH AND WEST BY PGA BOULEVARD. -
APPLICANT: CROWNS POINTE PARTNERS, LLC
Mayor Adolph and Councff Member Franklin recused themselves from th/s
Ham and left the'meedzig.
Planning Director Johnson presented the staff report.
Council Member Henderson referred to the minor revisions proposed by a
memorandum distributed to the City Council and asked staff to explain any
significant changes. Planning Director Johnson explained Condition #22,
regarding an agreement of construction maintenande.and the perimeter well,
is not tied into the conditions, and Condition #50 is not applicable to this
project and has been removed.
The Mayor Pro Tem declared the PUBLIC HEARING OPEN at 7:16 p.m.
Dan Sturgill, 57645 Bally Bunion, stated he has been working with Mr.
Remboldand has made headway with improving the temporary fencing and
dust control; he is a member of a 5-member ad. hoc committee, and
appreciates the improvement of the temporary fence and is hopeful the
developer will improve the fencing in the future.
Council Member Henderson asked if Mr. Sturgill is in opposition of the
extension. Mr. Sturgill stated he Is not in opposition as there have been
some improvements made.
Howard Culver, 55501 Southern Hills, referred to the agreement and the
enforcement regarding dust control of the project; stated there has been no
dust control for. several years; stated Condition #23 has not been enforced
and has no contact to report blowing dust and sand; and asked who is
required to respond to address dust control.
Public Works Director Jonasson explained all undeveloped sites are required
to post a PM10 sign where contact information to the developer with a 24
hour phone line must be posted; and stated contact information to report the
PM10 control issues will be provided to Mr. Culver.
441
City Council Minutes 10 MAY 17, 2011
Mr. Culver stated no one responds while the wind is blowing. Public Works
Director Jonasson stated the requirement is the responsible party must
secure the site within 30 minutes of receiving a call of complaint; and further
staff can also. respond within .the 30 minute timeframe if there is no
response.
Steve Weiss, 57419 Colonial, stated he likes the project and would like to
see it built; developer has worked well with the residents and has done a
good job in responding to the ad hoc committee's concerns of the temporary
fence and overgrowth of plants at the fence; conveyed concern that the
developer has not performed in maintaining the property; and asked how can
.enforcement be made to assure residents the conditions will be fulfilled.
Jim Murphy, 54580 Riviera, Vice President of the PGA Masters Association,
stated the Board has reviewed the request for extension and met with staff;
suggested Condition #16 regarding maintenance of the temporary green
screen' fence be enforced by the posting of a cash deposit with the
Association, and the obligation continue until the construction of the
perimeter wall is completed; Condition #15, requiring a copy of the
Development Agreement be provided to the Association, has not been
provided and suggested a copy of the agreement be provided upon
submission of any -permits for development of the project; Condition #16
regarding dust control has not been maintained and suggested a gate be
installed at the Stadium Club parking lot; stated the conditions could be
enforced by a development agreement between the PGA Master's
Association and Crown Pointe; requested the City grant a three-month
extension contingent upon completion of development agreement and upon
fulfillment be given an extension as requested by the developer.
Bruce Franklin, 81060 Kingston Heath, stated the project site has been
maintained .in a deplorable condition; pointed out the signs declaring
bankruptcy on the project site implies the residential property is included;
and suggested the City Council impose strong conditions and strict
deadlines.
David Peters, Crown Pointe attorney, stated the development agreement
established is no different than any other development agreement; stated the
permanent wall pre -disposes the project design; stated the establishment of
Condition #15 last year was prudent but did not see that same condition in
this list of conditions; .have not met with the PGA Master's Association;
there is a big issue to establish a development agreement between Crown
Pointe and PGA West; the developer wishes the project to move forward;
and is looking for the City Council's assistance for what should occur.
442
City Council Minutes 11 MAY 17, 2011
Mayor Pro Tem Evans asked what type of agreement was reached between
the parties. Mr. Weiss explained an agreement was established. regarding
the perimeter wall, and soil treatment.
Mr. Peters stated they welcome the Associations Input but the developers'
interest is with the PGA Master property.
Wayne Rembold (Applicant), 80859 Via Puerta Azul, stated a number of
discussions have occurred with the issues presented by the residents; have
gone through a long ordeal with the lender in order to begin development;
looking for the final pieces to proceed vertical and will have it shortly; have
worked hard behind the scenes regarding this property; upon approval of an
extension last year, the developer was required to establish an agreement
with the Association; stated the issues Mr. Peters and Mr. Murphy presented
are sensitive to the developer as it affects property values; stated they
cannot get a meeting with the Association to discuss these issues and
establish an agreement; have -worked with staff regarding issues requested.
-from PGA West; with respect to the agreement with PGA West, have
recently committed to stabilize the overflow parking area; committed to build
the. perimeter wall and is scheduled to begin in October 2011.
Mayor Pro Tam Evans stated there were commitments.for the fencing and
PM10 issues last year, and asked what Is the proposed timeline to address
these issues if an extension is granted.
Mr. Rembold stated the overflow parking lot will be stabilized in the next 30
days as well as the screen fencing; and the perimeter wall will begin
construction in October 2011 and completed in March 2012. Mayor Pro
Tem Evans asked why not begin the perimeter wall in July 2011 and asked
staff if that would allow enough time to process permits. Planning Director
Johnson explained there has been a preliminary plan submitted for review
but is not ready for permit issuance at this time; and there is time to issue
permits by October 2011. Mr. Rembold stated he would like to begin
construction of the perimeter wall as soon as possible.
Council Member Henderson stated in today's economy she leans toward the
developer and the difficulties of maintaining the project property; stated she
has viewed the temporary fence and finds it deplorable; conveyed- concern of
the lack of contact for PM10 issues; and asked why haven't maintenance
has been done until the deadline for another extension.
Mr. Rembold stated he currently has an effort underway and there was an
understanding with PGA West to maintain the temporary fencing; whether or
not the fence was in disrepair they have been concerned; stated there has
443
City Council Minutes 12, MAY 17, 2011
been a hiatus due to the lack of funding and are now committed to maintain
the property.
Council Member Henderson stated she needs assurance from staff that
something is in place for the residents regarding dust control; the other
issues the developer has with,the Master's Association is his problem, but
the issue with the perimeter wall construction prior to development has some
validity; unsure she can support a one-year extension. and suggested a
monthly report be provided by staff on -the maintenance of the property; and
further stated a 90-day extension is too.short and suggested the possibility
of a 6-month extension with monitor by staff.
Mr. Rembold assured the City Council the perimeter wall construction will
begin in October 2011 and staff can monitor it.
Council Member Henderson stated the agreement between the applicant and
PGA West is private; and suggested staff be involved physically onsite on a
monthly basis regarding the temporary fencing and dust control of the
overflow parking lot; further suggested all parties get together to review the
conditions and cooperatively monitor the fulfillment of conditions.
Mayor Pro Tom Evans suggested the documentation to receive the perimeter
wall permit be submitted within a 60 day period of approving the time
extension; conveyed her support of a cooperative margin process; and stated
she would like strict monitoring of the enforcement of the conditions
imposed.
Council Member Henderson conveyed her concern .of the suggested 90-day
or six month time extension; and asked if a one-year extension with a six
month review of conditions can be imposed. City Attorney Jenson stated it
would be better to approve a six-month extension because if it is subject to
revocation, it would eventually be treated as a six-month extension.
Mr. Rembold stated the lender would not agree to fund the project with a
six-month time extension.
City Attorney Jenson explained the City Council can add milestones to the
conditions and be subject to a breach of the condition and revocation of a
permit.
Mayor Pro Tern Evans can make a recommendation for a time period of
conditions. City Attorney Jenson explained the City Council can add
provisions for revocation of the permit.
N 444
City Council Minutes .14> MAY 17, 2011
Planning Director Johnson explained if the conditions proposed by staff were
approved there would not be anything preventing the wall from being
constructed, but it would prevent any other construction until all issues have
been addressed in an agreement.depicted in Condition #22.`
Mr. Rembold stated he has spent hundreds of thousands of dollars for
submitted grading plans and permit applications with the City.
Mrs. Amboss stated if the time extension is too short there will be a problem
with the lender for the project. .
Mr.Peters stated there is an overriding thought that all changes can be
conducted without involvement of the PGA West who is the property owner;
suggested he, the applicant, staff and the City Attorney discuss and clarify
the issues, as not all parties are on the same page and the issued framed.
Council Member Henderson asked why aren't the Master's Association and
PGA. West discussing these issues with each other.
Mr. Peter stated all parties are speaking together; and the agreement
submitted by the applicant has been drawn up in haste.
There being no additional requests to speak,.the Mayor Pro Tem declared the
PUBLIC HEARING CLOSED at 8:25 p.m.
Council Member Henderson stated she is generally not afraid to step out and
make a motion, and take a vote; asked the City Attorney if this issue has
become muddled enough that it needs the opportunity to be unmuddled, and I
further asked if the City Council has enough information to move forward on
the issues and make a decision.
City Attorney Jenson stated this is a City issued permit and whether the
Association and PGA West have issues is not a matter of the City; stated the
City Council may continue this item if it is desired; and further stated she'is
not confused with the agreement, issue and reviewed options of the City
Council to add conditions, time extensions or denial of the request.
Mayor Pro Tern Evans asked if the City were to provide a one-year extension
with conditions including within 30 days the fence repair and parking lot
issues are addressed, within 60 days documentation to submit a permit for
perimeter wall is provided, and by October 1, 2011 begin construction of the
perimeter wall with a completion date, can we include a provision that if all
mile -markers are not met the time extension is negated.
445
City Council Minutes 1b MAY 17, 2011
City Attorney Jenson confirmed, and explained her concern of providing
some due process rights for the applicant prior to cancelling the extension.
Mayor Pro Tam Evans stated the issues are 'the temporary fence,
maintenance of the parking lot, beginning construction of the perimeter wall,
and the agreement with the Association; conveyed her understanding of the
lender's concern of aetime extension less than one year; and stated progress -
can
be mandated and monitored as suggested by staff by all parties. ,
Public Works Director Jonasson suggested the City Council include a Fugitive
Dust Control Plan as part of the grading permit application be imposed as a
condition to enable a notification sign for contact by the public to report dust
control issues.
City Manager Genovese suggested the City Council recess for ten minutes to
allow staff to write-up the added' conditions for Council's review and
approval.
Mayor Pro Tam Evans recessed the City Council meeting.
TheCity Council meeting was reconvened by Mayor Pro Tom Evans.
City Attorney ,Jenson reviewed the' addition of four conditions: Condition
#64, within 30 days of,granting an extension, the applicant shall establish
the perimeter boundary of the parking lot area and treat with soil stabilizers
to the satisfaction of the Director of Public Works; Condition #65, within 30
days of granting an extension, the applicant shall submit the Fugitive Dust
Control Plan and the required security (bonds), and within 30 days of
approval, the Plan must be fully implemented.
Mayor Pro Tam Evans asked what the timeframe for approving the Fugitive
Dust Control Plan is. Public Works Director Jonasson explained the applicant
has already submitted a plan and approval can be completed within a couple
of weeks.
City Attorney Jenson continued the review of the added conditions and
explained. Condition #65-causes the revision of Condition #14c by deleting
the requirement of submitting the Fugitive Dust Control Plan with the grading
permit.
Condition #66, within 60 days of the issuance of the time extension, all
documentation necessary for a permit to be issued for the construction of
the perimeter wall must, be provided to the City; and Condition #67, the
failure to comply with Conditions #64, 65, .or 66 ,shall cause the site
development permit to become null and void.
446
City Council Minutes 17 MAY 17, 2011
carried by a vote of 2-1-2, with Council Member Sniff dissenting, and Mayor
Adolph and Coun6iPMember Franklin absent.
ADJOURNMENT
There being no further business, it was moved by Council Members
Sniff/Henderson to adjourn. Motion carried unanimously.
RespectfjAy submitted,
VERONICA J. ONTECINO, City Clerk
City of is n inta, California
447
ATTACHMENT 5
C&4auurc,
P.O. Box 1504
LA QUINTA, CALIFORNIA 92247-1504
78-495 CALLS TAMPICO (760) 777-7000
LA QUINTA, CALIFORNIA 92258 FAX (760) 777-7101
November 8, 2011
Ms. Monica E. Amboss
Anderholt Whittaker, L.L.P.
73525 El Paseo, Suite E-2516
Palm Desert CA 92260
SUBJECT: RESPONSE TO LETTER OF SEPTEMBER 19, 2011 RE: RESOLUTION
2011-037, CASE NO: SDP 2006-852; EXTENSION 92 ((EDEN ROCK
AT PGA WEST), APPLICANT: CROWNE POINTE PARTNERS, LLC
Dear Ms. Amboss:
The Planning Department has received the subject letter, requesting extension of the
milestone dates as set forth in Condition 55 of the referenced SDP 2006-852.
Additionally, this department also received email correspondence providing
summaries of timelines related to plan submittals and development agreement
documents between the applicant, your office, and the PGA West Master
Association.
In addition to the information provided with the request for an extension, this
department just received a copy of a recently executed agreement between the PGA
West Master Homeowner's Association and Crowns Pointe Partners regarding
development of the perimeter wall. The agreement addresses several matters but
most notably includes a revised schedule (Section XII, Page 7) from that requested
with the time extension.
The purpose of this letter is to provide the Planning Director's decision in regard to
said request for an extension. Based upon the information provided with the request
and, more notably, the recent execution of the wall agreement between the two
parties, the request for time extension is granted, subject to the following schedule:
• Acquire building permit by December 30, 2011.
• Commence wall construction by February 15, 2012.
• Complete perimeter wall construction by May 4, 2012.
Please be advised that you may appeal this determination in accordance with La
Quinta Municipal Code Section 9.200.120.A. You have 15 days from the date of
this letter to file an appeal. For your convenience, I have enclosed a copy of Section
9.200.120.
448
Should you have any questions regarding this information, please do not hesitate to
contact myself or Welly Nesbit, Principal Planner, at 760-777-7069, or via email at
wnesbitft-auinta.orn.
Encl.
c: Mr. Wayne Remboid
Chris Bergh, MDS Consulting
Public Works Department
Building & Safety Department
City Clark's Office
44�
It "per �,r4 CPVp 0- awjl
EDEN ROCK RPW, LLC
1022 SW SALMON, SUITE 450
PORTLAND, OR 97205
May t, 2012
City of La Quinta
78495 Calle Tampico
La Quinta CA 92253
Attn: City Council Members
Re: SITE DEVELOPMENT PERMIT 200"52
CROWNE POINTE PARTNERS LLC
MAY 1.2012 — THIRD EXTENSION OF TIME
Dear City Council Members:
I am pleased to be able to report that the perimeter wall construction along PGA
Boulevard will be completed on schedule. 1 have asked Monica Amboss to have pictures for
your review at the hearing this evening.
Below is a quick reaction to the items raised in Mr. Hayes letter dated April 30, 2012
which I received this morning. 1 would request that if the Council is inclined to impose any of
the items outlined in the Hayes letter that this hearing be extended so that 1 can adequately
address all of the concerns raised.
1. Develooment Agreement.
As you will remember last year, prior to securing a building permit a development
agreement was negotiated with the PGA West Master Association for just the perimeter wall
construction. Another development agreement will be negotiated with the Master Association
prior to any further construction at the site. At this time, no immediate construction is
anticipated.
2. Cart Path.
Apparently prior to our purchase of the property, KSL Resorts permitted gold playing
members at PGA West to traverse the Eden Rock site as a shortcut for some of the members
traveling to and from the private club house. We have informally honored this convenience
when it didn't represent a safety hazard to the carts. At the time that KSL Resorts owned both
the golf courses and the areas designated for residential development, the members who wished
ME
La Quinta City Council Members
May 1, 2012
Page 2.
to use their private golf carts on KSL Resorts property were required to sign an
indemnity/liability agreement and provide a copy of their insurance policy naming KSL Resorts
as an additional insured. If the Master Association is now asking for a formal agreement to the
use of our property for temporary access, we will be need some time to develop conditions of
that use, indemnities, and liability insurance coverage. As you also know, we have agreed to
provide a path around our site for permanent can passage as part of our development permit.
Carts can also use PGA Boulevard, which has a cart path designation.
3. Landscaoin¢.
The plans for the Perimeter Wall were approved by the City and Master Association. The
approved wall color and landscaping plans were approved by the Master Association's
representative Monarch Management -Donna Marinaccio (directed by the Master Association.
Any additional landscaping and irrigation work will be incorporated in our final development
plans and submitted to the Master Association for consideration and worked into the Master
Association development agreement. This additional landscaping and irrigation will be a part of
our front entry landscaping theme and overall landscape plan for the project that will respect the
present landscaping along PGA Boulevard.
4. Dirt Mound.
The approximately 7500 cubic yards of dirt existed when construction of the perimeter
wall began. As such, it is a significant amount of material to be moved. In order to construct the
wall our contractor had to cutaway a small portion nearest the street. The remaining pile was
left undisturbed. It will receive more dust palliative in order to control the soil from blowing. It
is not feasible, nor are we willing to spend the additional money to move the material before we
start our mass grading.
La Quinta City Council Members
May I, 2012
Page 3.
5. General Conditions.
I am unclear on how to respond to this section of the letter. I understand that it document
which is recorded against the property contains criteria which an owner and it subsequent owner
are subject to. I am really stymied on what the Master Association wants which would not be
addressed in a development agreement? This development agreement with the Master
Association needs to be an arm's length negotiated agreement.
Given the limited timeframe in which I have had to respond to the I layes letter. I would
request that if the ON Council is intending on imposing any other the requests that the hearing
be postponed.
Sincerely,
O�
AM'
Crown Pointe Partners, and
L'den Rock RPW, LLC
Wayne C. Rembold, Manager
Cc: Monica Amboss, ( Via Email)
Chris Berg ( Via Email)
Jennifer Jenkins (Via Email)
Todd Keefer ( Via Email)
CITY / SA / HA / FA MEETING DATE: May 1 2012 AGENDA CATEGORY:
ITEM TITLE: Public Hearing to Consider a Resolution BUSINESS SESSION:
Adopting the Fiscal Year 2012/2013 Through
2016/2017 Capital Improvement Program CONSENT CALENDAR.
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
Conduct a public hearing pursuant to Government Code Section 66002 and adopt a
Resolution approving the Fiscal Year 201 1 /2012 through 2015/2016 Capital
Improvement Program (CIP) (Attachment 1).
FISCAL IMPLICATIONS:
Adoption of the Resolution will designate the funding sources for the projects identified
in the Fiscal Year 2012/2013 through 2016/2017 CIP.
The first year of the five-year forecast, or capital budget, will be included in the City's
annual operating budget. When the City Council approves the annual operating budget
for Fiscal Year 2012/2013, it will also authorize the expenditure of $3,460,159.00 for
Fiscal Year 2012/2013 capital project expenditures.
The CIP was developed in a conservative manner. Projections were formulated
utilizing conservative estimates consistent with operating revenues. The projects listed
for the next five years, as shown, are based on considered need and available funding
with conservative projections of anticipated collections of Development Impact Fees
(DIF).
CHARTER CITY IMPLICATIONS:
Several of the proposed projects identified for funding during Fiscal Year 2011/2012
are proposed to be funded with state or federal funding. These projects will be subject
to state and/or federal prevailing wage requirements. In addition, whether capital
improvement projects funded with local funds will continue to be exempted from the
prevailing wage requirements will be determined shortly by the California Supreme
452
Court.
BACKGROUND AND OVERVIEW:
On April 7, 2012, staff presented the draft
2016/2017 CIP to the City Council for revi
Following discussion, it was the conser
addressed during a public hearing on May
Provided for the Council's consideration
2012/2013 Fiscal Year. A copy of the an
This document is a statement of the City's
year CIP and the financial commitments re
The following assumptions should be
1. The City Council has reaffirmed prior
emergency reserves, a General Fw
allocation of sufficient funds to coves
improvement projects.
2. Because of increases in ongoing mair
improvements and the provisions of P
district will continue to require addit
fund balance and annual assessment i
capital and operational cost increases
defer specific lighting and landscap
landscape maintenance activities unti
available.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City
Year 2012/2013 through Fiscal Year
v and discussion during the study session.
is of the City Council that the CIP be
, 2012.
a the amended CIP commencing in the
coded CIP is presented as Attachment 1.
3oals, objectives, and priorities fora five-
uired to accomplish those objectives.
into account when reviewing the CIP:
)olicy to maintain sufficient General Fund
d reserve for cash flow purposes, and
current contracted and authorized capital
tenance costs, the addition of completed
,oposition 218, the lighting and landscape
ional funding in the future. The current
avenues are inadequate to cover all future
. The alternative would be to continue to
e improvements and/or reduce existing
such time that other revenue sources are
include:
1. Conduct a public hearing pursuant to Government Code Section 66002 and
adopt a Resolution approving the Fiscal Year 2012/2013 through 2016/2017
Capital Improvement Program; or
2. Conduct a public hearing pursuant to
the Fiscal Year 2012/2013 through
necessary revisions, and adopt a
3overnment Code Section 66002, modify
!016/2017 CIP, and direct staff to make
Resolution approving the Fiscal Year
453
2012/2013 through 2016/2017 Capital Improvement Program at a future City
Council meeting; or
3. Provide staff with alternative direction.
Respectfully submitted,
r
T'idiothy Rj46nass n P.E.
Public Wo s Direc r
Approved for submission by:
i(`,"L�SD
Mark Weiss, Interim City Manager
Attachment: 1. Capital Improvement Program
'° 454
RESOLUTION NO. 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, ADOPTING
THE FISCAL YEAR 2012/2013 THROUGH
2016/2017 CAPITAL IMPROVEMENT PLAN.
WHEREAS, pursuant to Government Code Section 66002, the City of
La Quinta (the "City") is required to review and adopt a Capital Improvement Plan
(the "Plan"); and
,WHEREAS, the City is required to conduct a noticed public hearing for
consideration and adoption of the Plan; and
WHEREAS, notice of the public hearing has been given pursuant to
Government Code Section 65090, specifically, the required notice was published
on April 25, 2012 in the Desert Sun; and
WHEREAS, the Plan is a five-year planning instrument used by the City to
identify capital improvement needs and to coordinate financing and timing of those
needs in a manner that maximizes the return to the public; and
WHEREAS, the Plan is a statement of the City's goals, objectives and
priorities for a five-year Plan and the financial commitments required to accomplish
those objectives; and
WHEREAS, the Fiscal Year 2012/2013 through 2016/2017 Plan proposes
approximately $12,658,368 in improvement projects and $195,965,990 of
unfunded additional improvement projects over the five-year period, commencing
on July 1, 2012 and ending June 30, 2017; and
WHEREAS, the amount allocated from the Plan for first -year projects, called
the "Capital Budget," proposes $3,460,159 in improvements, as shown in Exhibit
A, which is attached hereto and made a part of this Resolution; and
WHEREAS, there is inadequate funding within the City's General Fund or
from other sources to completely and fully fund the improvements identified within
the Capital Budget; and
WHEREAS, it would be in the best interest of the public to completely fund
all improvements identified within the Capital Budget.
NOW THEREFORE, BE IT RESOLVED, by the La Quinta City Council, as
follows:
n 455
Resolution No. 2012-
Capital Improvement Plan
Adopted: May 1, 2012
Page 2
SECTION 1. The above recitations are true and correct.
SECTION 2. The City Council hereby adopts the Fiscal Year 2012/2013
through 2016/2017 Capital Improvement Plan, approves the Capital Budget, and
authorizes the inclusion of the Capital Budget into the Fiscal Year 2012/2013
operating budget, which appropriates funds for specific facilities, equipment and
improvements.
PASSED, APPROVED and ADOPTED at a regular meeting of the La
Quinta City Council held on this 1 st day of May, 2012, by the following vote to
wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
SUSAN MAYSELS, INTERIM CITY CLERK
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
DON ADOLPH, Mayor
City of La Quinta, California
456'
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457
FISCAL YEAR 2012/13 THROUGH FISCAL YEAR 2016/17
CAPITAL IMPROVEMENT PROGRAM
BACKGROUND AND OVERVIEW
This document is a statement of the City's goals, objectives, and priorities for a
five-year Capital Improvement Program (CIP) and the financial commitments
required to accomplish those objectives.
The purpose of the CIP is to provide the City with a long-range program for major
municipal capital construction projects based on the systematic development of an
accompanying financial plan. The CIP is a five-year planning instrument used by
the City to identify capital improvement needs and to coordinate financing and
timing of those needs in a manner that maximizes benefit to the public. As each
annual budget is prepared, additional projects and priority needs are identified and
added to the program to maintain a total five-year plan.
The first year of the CIP is titled the Capital Budget and is based on existing fund
balances and projected revenues. The capital budget is incorporated into the
annual City "Operating" Budget, which appropriates funds for specific facilities,
equipment and improvements. Projects slated for subsequent years in the program
are approved on a planning basis only and do not receive expenditure authority until
they are incorporated into the capital budget. The CIP will be updated annually and
can be amended at any time based on revenue availability and changes in project
priorities. As such, tentative City Council endorsement of the five-year program is
desirable for the effective implementation of the City's goals and objectives.
Capital improvements are major projects undertaken by the City that are generally
not recurring on a long-term, annual basis. In this sense they are differentiated
from Maintenance and Operation (M&O) expenditures for normal City operation.
They include design, inspection, testing, project administration, land and/or right-of-
way acquisition, construction or modification of buildings or facilities, and public
infrastructure construction or modification.
The CIP for Fiscal Years 2012/2013 through 2016/2017 includes a listing of
projects by fiscal year priority and type of improvement. These projects are
presented in summary on Exhibit 1. The fiscal year a project is scheduled depends
on the availability of specific funding sources, operation and program needs, and
prior City Council policy. Projects include bridge, street, traffic signals, drainage,
landscaping and lighting, parks, and city facilities. Only those projects that have
identified funding sources in the five-year period are listed within a fiscal year.
l
1 n. 458
Those projects that are designated as "additional projects" do not have identified
funding sources through the term of the five-year program, or, in the case of DIF
funded projects, a long-term collection period is required to develop the specified
project. The additional projects are presented in summary on Exhibit 2. . The
identification of additional and/or alternative funding sources will be addressed
during the annual review and approval of subsequent CIPs.
Each project is described in brief detail including a description of the project, the
location of the project, a breakdown of the estimated project cost, the revenue
sources proposed to be used to fund the project, and an estimate of the annual
M&O costs associated with the capital improvement.
The completion of any specific capital improvement project may have a direct
impact on the M&O budgets of the General Fund and other funds. An estimate of
these future costs is necessary to assess whether there is financial capacity within
the operating budget to cover these ongoing costs. All project costs included in
the CIP are at current year project estimates. No inflation factors have been
utilized in determining costs for projects in Fiscal Years 2012/2013 through
2016/2017.
The 2011/2012 CIP identified $65,526,489 in capital improvement projects.
Several of the projects were slated to be constructed using Redevelopment Agency
(RDA) funds and have since been put back on the add project list due to the
dissolution of the RDA.
Included in the CIP document is a "Capital Improvement Program Fiscal Year
2011/2012 Project Status Report," which lists: one 1996/1997 project completed,
one 2004/2005 project carried over, four 2006/2007 projects returned to add
project list, one 2006/2007 project underway, one 2007/2008 project completed,
two 2009/10 projects carried -over, three 2009/10 projects underway, six 2009/10
project completed, one 2010/11 project underway, ten 2010/11 projects
completed, four 2011 /12 projects returned to add project list, two 201 1 /12
projects carried -over, six 201 1 /12 projects underway and one 201 1 /12 project
completed. Also included is a "Carryover Project Summary" which provides the
life -to -date expenditures for all active CIP projects.
Fiscal Year 2012/2013 proposes $3,460,159.00 in capital improvement projects.
There are a total of ten projects identified for this fiscal year. Two projects are
recurring as part of a long term plan to fill missing sidewalk links and correct ADA
deficiencies (199702-Sidewalks-Various Locations) and to install new or upgrade
existing handicap access ramps (Project Number 199703-Handicap Access Ramp -
Various Locations) to comply with the ever evolving ADA standards. There are
seven new projects proposed to complete the 2012/2013 CIP. These projects
include:
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201201 - Adams Street Signal and Street Improvements
201202 - Sports Complex Lighting Rehabilitation and Expansion
201203 - La Quinta Park ADA Improvements
201204 - Civic Center Park ADA Improvements
201205 - Library ADA Improvement Project
201206 - Senior Center ADA Improvement Project
201207 - Pavement Management Plan Street Improvements
Funding for the Quimby funded ADA improvement projects is proposed to be
transferred from existing project 200712 - Community Park Acquisition.
Fiscal Year 2013/2014 proposes $5,578,322 in capital improvement projects.
There are a total of ten projects identified for this fiscal year. These projects
include the sidewalk and handicap ramp recurring projects previously listed, the
pavement management plan street improvements previously, listed, , and six new
projects: 201301-La Quinta Museum ADA Improvements; 201302 -
Miscellaneous Parks ADA Improvements; 201303 - Fritz Burns Park Pool
Enhancements and ADA Improvements; 201304 - Miles Avenue and Washington
Street Intersection Improvements; 201305 - Avenue 50 and Washington Street
Intersection Improvements and 201306 - SilverRock Canal Relocation. Funding for
the Quimby funded ADA improvement projects and the SilverRock Canal Relocation
is proposed to be transferred from existing project 200712 - Community Park
Acquisition.
Fiscal Year 2014/2015 proposes $1,369,887 in capital improvement projects.
There are a total of five projects identified for this fiscal year. These projects
include the sidewalk and handicap ramp and pavement management plan street
improvement recurring projects previously listed, additional appropriation for the
201302 - Miscellaneous Parks ADA Improvements project, and one new project,
201401 - Sports Complex ADA Improvements. Funding for the ADA improvement
projects is proposed to be transferred from existing project 200712 - Community
Park Acquisition.
Fiscal Year 2015/2016 proposes $1,175,000 in capital ,improvement projects.
There are a total of four projects identified for this fiscal year. These projects
include the sidewalk and handicap ramp and pavement management plan street
improvement recurring projects previously listed, and one new project, 201501 -
YMCA Daycare ADA Improvements. Funding for the ADA improvement project is
proposed to be transferred from existing project 200712 - Community Park
Acquisition.
Fiscal Year 2016/2017 proposes $1,175,000 in capital improvement projects.
There are a total of three projects identified for this fiscal year. These projects are
the sidewalk and handicap ramp and pavement management plan street
5
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There are a total of three projects identified for this fiscal year. These projects are
the sidewalk and handicap ramp and pavement management plan street
improvement recurring projects previously listed.
There are eighty one Add Projects identified under the current CIP Additional
Projects (Add Projects) list that are not scheduled for funding within the next five
years. The costs associated with the implementation of these projects are
estimated at $195,965,99O.
Please refer to the detail sheets located. under the Additional Projects tab for
project specific information regarding these additional projects.
There are six developer completed projects currently identified with City Council
approved Developer Reimbursement Agreements. The cost associated with these
projects is estimated at $3,546,952. Summary information associated with these
projects is presented in the Revenue Summary and Expenditure Summary Sections.
In addition, detail sheets are presented at the tab labeled Developer Reimbursement
Request (DRR). The information presented within this section provides the Council
with a status and summary of Developer requested reimbursements for projects
eligible for future funding by the Transportation DIF. In accordance with the
approved agreements, reimbursement will be made when Transportation DIF
funding becomes available. Each of the these projects have been prioritized based
on following adopted prioritization criteria and have been ranked from highest to
lowest priority for future funding.
PTS
'DIF AMOUNT PAID BY DEVELOPER
0
0% of Cohstruction Cost
2 -
$0 to 25% of Construction Costs
4
25% to 50% of Construction Cost
6
50% to 75% of Construction Costs
8
75% to 100% of Construction Costs
10
Over 100% of Construction Cost
PTS
ROADWAY CLAffind
1
Collector
2
Secondary/Modified
3
Prima Arterial (A o4
Ma or Arterial/Au m
5
Bride Improvement
PTS
°DEFINABLE TRANSPORATION NEED
0
Landsca a Onl
1
Installed A Median Curb
2
Installed Full Median Curb and Median Island Landscape
3
Improved One Lane of Travel and Installed Median
4
Improved Two Lanes of Travel and Installed Median
5
Improved Roadway to Ultimate General Plan Configuration
PTS.
'AGREEMENT LONGEVITY
0
1 Year or Less
1
Over 1 Year but Less than 2
2
Over 2 Years but Less than 3
3
Over 3 Years but Less then 4
4
Over 4 Years but Less than 5
5
5 Years or More
According to the current Cash Flow Model for Fiscal Year 2012/2013,
Transportation DIF funding is not available at this time to reimburse the developers
for eligible improvements. At the time funding does become available, staff will
return with funding level recommendations for the list of prioritized projects.
I
'DIF Amoum Paid by Developer — This criterion is weighted by a factor of 2.
e s Definable Transportation Need - only count if improvements are over and above what is normally required.
1 In the case of a point tie between two or more developer agreements, the date the agreement was approved by the City
Council will break the tie and establish the priority order.
6
463
I
U
I
8
I
I
0
I
I
I
0
t!1
I
There are a total of three projects identified for this fiscal year. These projects are
the sidewalk and handicap ramp and pavement management plan street
improvement recurring projects previously listed.
There are eighty one Add Projects identified under the current CIP Additional
Projects (Add Projects) list that are not scheduled for funding within the next five
years. The costs associated with the implementation of these projects are
estimated at $195,965,990.
Please refer to the detail sheets located under the Additional Projects tab for
project specific information regarding these additional projects.
There are six developer completed projects currently identified with City Council
approved Developer Reimbursement Agreements. The cost associated with these
projects is estimated at $3,546,952. Summary information associated with these
projects is presented in the Revenue Summary and Expenditure Summary Sections.
In addition, detail sheets are presented at the tab labeled Developer Reimbursement
Request (DRR). The information presented within this section provides the Council
with a status and summary of Developer requested reimbursements for projects
eligible for future funding by the Transportation DIF. In accordance with the
approved agreements, reimbursement will be made when Transportation DIF
funding becomes available. Each of the these projects have been prioritized based
on following adopted prioritization criteria and have been ranked from highest to
lowest priority for future funding.
PTS
'DIF AMOUNT PAID BY DEVELOPER
0
0% of Construction Cost
2
$0 to 25% of Construction Costs
4
25% to 50% of Construction Cost
6
50% to 75% of Construction Costs
8
75% to 100% of Construction Costs
10
Over 100% of Construction cost
PTS
ROADWAY CLASSIFICATION
1
Collector
2
Secondary/Modified Secondary
3
Primary Arterial (A or B)
4
Major Arterial/Augmented Major
5
Bride Improvement
Pis
'DEFINABLE TRANSPORATION NEED
0
1 Landscape Only
1
I Installed 'A Median Curb
2
1 Installed Full Median Curb and Median Island Landscape
3
Im roved One Lane of Travel and Installed Median
4
Improved Two Lanes of Travel and Installed Median
5
1 improved Roadway to Ultimate General Plan Configuration
PTS
3AGREEMENT LONGEVITY
0
1 Year or Less
1
Over 1 Year but Less than 2
2
Over 2 Years but Less than 3
3
Over 3 Years but Less than 4
4
Over 4 Years but Less than 5
5
5 Years or More
According to the current Cash Flow Model for Fiscal Year 2012/2013,
Transportation DIF funding is not available at this time to reimburse the developers
for eligible improvements. At the time funding does become available, staff will
return with funding level recommendations for the list of prioritized projects.
a
'DIF Amount Paid by Developer — This criterion is weighted by a factor of 2.
a z Definable Transportation Need - only count if improvements are over and above what is normally required.
3 In the case of a point tie between two or more developer agreements, the data the agreement was approved by the City
Council will break the tie and establish the priority order.
7 it 464
a
.. ft 465
CITY OF LA QUINTA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2011/2012 PROJECT STATUS REPORT
1996/97 PROJECT COMPLETED
199603 - Washington Street Storm Drain Improvements
2004/05 PROJECT CARRIED -OVER
200407C - Traffic Signal (Jefferson @ Ave 53) - On Hold
2006/07 PROJECTS RETURNED TO ADD PROJECT LIST
200607 - SilverRock Resort Phase 11 Infrastructure
200608 - SilverRock Resort Phase II Golf Course
200610 - SilverRock-Resort Clubhouse
200611 - SilverRock Resort Entry Features
2006/07 PROJECTS UNDERWAY
200606 - Adams Street Bridge Spanning the Whitewater River - Construction Phase
2007/08 PROJECTS COMPLETED
200719 - La Quinta Sports Complex Rehabilitation
8 2009/10 PROJECTS CARRIED -OVER
200904 - Dune Palms Road Street Improvements - On Hold
200911 - Washington Street Apartments Rehabilitation - On Hold
2009/10 PROJECTS UNDERWAY
200901 - Avenue 50 Bridge Spanning the All American Canal - Indio Lead - Under Design
200902 - Madison (Avenue 50 to Avenue 52) - Indio Lead - Under Design
O200913 - Relocation of Coachella Canal at SilverRock Resort - CVWD Lead -Under Design
2009/10 PROJECTS COMPLETED
200010 - Traffic Signal (Dune Palms @ Retail Center) and "A" Street Extension
D 200903 - Highway 111 Median Island Landscape Improvements
200918 - Landscape Greens Improvement
200922 - Eisenhower Drive and Calle Tampico Signal Interconnect
200924 - Adams, Miles, Dune Palms Road Signal Interconnect
200914 - Highway 111 Utility Undergrounding
2010111 PROJECTS UNDERWAY
201011 - Eisenhower Drive @ Sinaloa Traffic Signal or Round -A -Bout - Under Design
2010/11 PROJECTS COMPLETED
a 201003 - Avenue 50 @ Park Avenue Drainage Improvements
201004 - Avenue 48 @ Jefferson Street Drainage Improvements
201006 - Washington Street Dual Left Turn Lanes @ Avenue 48
201007 - Highway 111 Dedicated Right Turn Lane - Study Phase
Q 201008 - Phase II Washington Street Drainage Improvements
201009 - Washington Street Right Turn Lane @ Eisenhower Drive
201010 - Village Area Land Acquisition
201013 - Miles Avenue Median Island Landscape
p, 201014 - Avenue 50 Widening Improvements
201015 - Fiscal Year 2010/ 2011 Slurry Seal Program
2011/12 PROJECTS RETURNED TO ADD PROJECT LIST
201103 - Highway 111 Sidewalk Improvements
201106 - Fred Waring Reconstruction (Washington to Adams)
201107 - Miles Avenue Reconstruction (Adams to Dune Palms)
0
8 n
466
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201108 - Highway 111 Landscape Enhancements (City Entrance Monuments)
2011112 PROJECTS CARRIED -OVER
201109 - Westward Ho/Dune Palms Road Affordable Housing Improvements - On Hold
201 110 - Washington Street Senior Housing - On Hold
2011/12 PROJECTS UNDERWAY
201101 - Highway 111 at Washington St. Intersection Improvements - with CVAG
201 102 - Coral Mountain Apartments - Under Design
201104 - Fred Waring Drive Median Island Landscape Improvements - Under Design
201105 - Dune Palms Road Bridge Improvements - Applying for Grant Funding
201 112 - Stabilization of City Owned Properties - In Construction
201113 - Senior Center HVAC Upgrade Project - In Construction
2011112 PROJECTS COMPLETED
201111 - Avenue 50 Pavement Reconstruction Improvements
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Cm Oi U OUNTA
CAMAL MPRO WNT PROORNM
ANNUAL OPERATW E. NSE SUMMARY
TOTAL AOOITMNAL PROJECTS: S3.7".110
GRAND TOTAL OPERATING COSTS: SS]M R].]M ES.iW SAYIN Si.]N.110
477
..,t 478
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: 199702 - Sidewalks - Various Locations
Description
This annual project provides for the construction of sidewalks at various locations. The new sidewalk sections are selected from
the prioritized improvements recommended as part of the ADA Transition Plan Report
Revenue Amounts
I New Appropriation by Fiscal Year
Prior Balance A/O
Category Appropriation 06/30/11
2013/2014 2014/2015 2016/2016 2016/2017
Total
General Fund
55,000 55,000 55,000 55,000 55,000
276,000
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center -
0
DIF - Maintenance Facility
0
Other:
0
Other:
0
Revenue Amount Total 0 0
55,000 55,000 55,000 55,000 55,000
- 275,000
Expense Amounts
Cateaory
Prior Balance AID
Appropflaflon 06/30/11
1111J112013/2014
2014/2015 2016/2016 2016/2017
Total
Administration
777
777
777
777
777
3,885
Engineering
3,880
3,880
3,880
3,880
3,880
19,400
Construction
38,800
38,800
38,800
38,800
38,800
194,000
Inspection
3,783
3,783
3,783
3,783
3,783
18,915
Professional -
3,880
3,880
3,880
3,880
3,880
19,400
Contingency
3,880
3,880
3,880
3,880
3,880
19,400
Other:
0
ExpenseAmountTotal
0 0
55,000
55,000
55,000
55,000
55,000
275,000
Operating Costs
Prior Balance A/O
Category Appropriation 06/30/11
20'13/2014 2014/2016 2016/2016 2016/2017 Total
General Fund
0
Other:
0
Operating Cost Total 0 0
0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
0%
0%
0%
0%
Shading represents the current Fiscal Year. Printed: 24-Apr-12
17 479
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: 199703 - Handicap Access Ramp - Various Locations
Description
This annual project provides for the construction of handicap access ramps at various locations. The new handicap ramps are
selected from the prioritized improvements recommended as part of the ADA Transition Plan Report
Revenue Amounts I
New Appropriation by Fiscal Year
Prior Balance NO
Category Appropriation 06/30/11
2013/2014 2014/2015 2016/2016 2016/2017
Total
General Fund
20,000 20,000 20,000 20,000 20,000
100,000
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other:
0
Other
0
Revenue Amount Total 0 0
20,000 20,000 20,000 20,000 20,000
100,000
Expense Amounts
Catenory,
Prior Balance NO
Appropriation 06/30/11
111111[2013/2014
2014/2016 2016/2016 2016/2017
Total
Administration
282
282
282
282
282
282
Engineering
1,411
1,411
1,411
1,411
1,411
1,411
Construction
14,109
14,109
14,109
14,109
14,109
14,109
Inspection
1,376
1,376
1,376
1,376
1,376
1,376
Professional
1,411
1,411
1,411
. 1,411
1,411
1,411
Contingency
1,411
1,411
1,411
1,411
1,411
1,411
Other:
0
Expense Amount Total
0 0
20,000
20,000
20,000
20,000
20,000
20,000 11
Operatina Costs
Prior Balance A/O
JJJJJJJ2013/2014
Category Appropriation 06/30/11
2014/2016 2016/2016 2016/2017 Total
General Fund
0
Other:
0
Operating Cost Total 0 0
0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
0%
0%
0%
0%
Shading represents the current Fiscal Year. Printed: 24-Apr-12
18 .1t 480
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: 201201 -Adams Street Signal and Street Improvements
Description
The proposed improvements include the installation of a new traffic signal on Adams Street at Corporate Center Drive, and the installation
of median curb, landscape and irrigation on Adams Street between Highway 111 and the south bridge approach.
Revenue Amounts
New Appropriation by Fiscal Year
Prior Balance AIO
Cateaory Appropriation 06/30/11
17jiM 201312014 2014/2015 2015/2016 2016/2017
Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF- Transportation
345,000
345,000
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library _
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To Be Determined
376,500
375,500
Other:
0
Revenue Amount Total 0 0
720,500 0 - 0 0 0
720,500
Expense Amounts
Category
Prior Balance AID
roriation 06/30/11
�.
2013/2014 201412015 2015/2016 2016/2017
Total
Administration
26,110
25,110
Engineering
50,220
50,220
Construction
502,200
502,200
Inspection
48,965
48,965
Professional
0
Contingency
94,005
94,005
Other:
0
Ex nseAmountTotal
0 0
720,500 0 0 0 0
720,500
Operating Costs
Prior Balance A/O
Catenory
Appropriation 06/30/11
2013/2014 2014/2015 2015/2016 20116/2017 Total
General Fund
1,875 1,875 1,875 1,875 7,500
Other
0
Operating Cost Total
0 0
0 1,875 1,875 1,875 1,875 7,500
Additional Comments:
Project Status:
Percent Complete
.
Operating Costs are calculated at $0.25 per square foot.
Shading represents the current Fiscal Year. Printed: 23-Apr-12
if 481
19
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Parks
Project: 201202 - Sports Complex Lighting Rehabilitation and Expansion
Description
Renovate and upgrade the wiring for the Sports Complex Lighting system and expand the lighting for two additional baseball fields and a
football field. Currently, the Sports Complex Lighting system does not provide control for lighting of individual fields. Individual field control
will save costs by lighting only the fields that are being used.
Revenue Amounts
New Appropriation by Fiscal Year
Prior Balance AID
Category Appropriation 06/30111
2013/2014 2014/2015 2015/2016 2016/2017 Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To Be Determined
Other: QUIMBY
888,875 888,875
Revenue Amount Total 0 0
888,875 0 0 0 0 888,875
Exoense Amounts
Category
Prior Balance A/O
Appropriation 06/30111
2013/2014 201412015 2016/2016 2016/2017
Total
Administration
32,500
32,500
Engineering
65,000
65,000
Construction
650,000
650,000
Inspection.
63,375
63,375
Professional
13,000
13,000
Contingency
65,000
65,000
Other:
0
Expense Amount Total
0 0
888,875 0 0 0 0
888,875
Operating Costs
Prior Balance A/O
-
Cateaory Appropriation 06/30/11
2013/2014 2014/2016 2015/2016 2016/2017 Total
General Fund
1,875 1,875 1,875 1,875 7,500
Other:
0
Operating Cost Total 0 0
0 1,875 1,875 1,875 1,875 7,500
Additional Comments:
Project Status: Percent Complete
_
Operating Costs are calculated at $0.25 per square foot.
Shading represents the current Fiscal Year. Printed: 24-Apr-12
482
20
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Parks
Project: 201203 - La Quinta Park ADA Improvements
Description
This project will construct ADA improvements at La Quints Park based on the prioritized improvements recommended as part of the ADA
Transition Plan Report
Revenue Amounts
New Appropriation by Fiscal Year
- Prior Balance A/O
Category Appropriation 06/30/12
2013/2014 2014/2015 2015/2016 2016/2017 Total
General Fund
0
Infrastructure -
0
Project Area 1
0
Project Area 2 -
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: Quimby
237,169 237,169
Other:
0
Revenue Amount Total 0 0
237,169 0 0 0 0 237,169
Expense Amounts
Prior Balance A/O
j
Cate o
Appropriation 06/30/12
,i�;.i'!'':r'.201312014 2014/2015 2016/2016 2016/2017
Total
Administration
3,346
3,346
Engineering
16,732
16,732
Construction
-
167,315
167,315
Inspection
16,312
16,312
Professional
16,732
16,732
Other: Contingency
16,732
16,732
Other:
0
Ex nse Amount Total
0 0
237,169 0 0 0 0
237,169
Oneratlna Costs
Prior Balance A/O
Cateoory
Appropriation 06/30/12
2013/2014 2014/2015 2015/2016 2016/2017 Total
General Fund
0
Other:
0
Operating Cost Total
0 0
0 0 0 0 0 0
Additional Comments:
Project Status:
Percent Complete
Fixing ADA non -compliant improvements is not expected to increa
operating costs over what is existing. .
ZJEEZEEM Shading represents the current Fiscal Year. Printed: 24-Jan-12
483
21
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Parks
Project: 201204 - Civic Center Park ADA Improvements
Description
This project will construct ADA improvements at Civic Center Park based on the prioritized improvements recommended as part of the
ADA Transition Plan Report
Revenue Amounts
New Appropriation by Fiscal Year
Prior Balance A/O
Category Appropriation 06130H2
JIM 201312014 2014/2015 2015/2016 201612017 Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
- 0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: Quimby
29,759 29,759
Other:
0
Revenue Amount Total 0 0
29,759 0 0 0 0 29,759
Expense Amounts
Prior Balance A/O
Category A iro riation 06/30/12 ! .. 2013/2014 2014/2016 2016/2016 2016/2017 Total
Administration 420 420
Engineering 2,099 2,099
Construction 20,995 20,995
Inspection 2,047 2,047
Professional 2,099 2,099
Other: Contingency. 2,099 2,099
Other: 0
lExpense Amount Total 0 101 29,759 0 0 0 0 29,759
Oneratina Casts
Prior Balance A/O
Category
ro riation 06/30/12
2013/2014 2014/2015 2015/2016 2016/2017 Total
General Fund
0
Other:
0
Operating Cost Total
0 0
0 0 0 0 0 0
Additional Comments:
Project Status:
Percent Complete
Fixing ADA non -compliant improvements is not expected to increa
operating costs over what is existing.
Shading represents the current Fiscal Year. Printed: 24-Jan-12
22
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Public Facilities
Project: 201205 - Library ADA Improvement Project -
Description
This project will construct ADA improvements at the Library based on the prioritized improvements recommended as part of the ADA
Transition Plan Report
Revenue Amounts
New Appropriation by Fiscal Year
Prior Balance A/O
Category Appropriation 06/30/12
2013/2014 2014/2015 2015/2016 2016/2017 Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF-Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF-Community Center
0
DIF - Maintenance Facility
0
Other: City Library Fund
221,279 221,279
Other:
o
Revenue Amount Total 0 0
221,279 0 0 0 0 221,279
Excense Amounts
Prior Balance A/O
Catsaory Appropriation 06/30/12No 2013/2014 2014/2015 2015/2016 2016/2017 Total
Administration 3,121 3,121
Engineering 15,611 15,611
Construction 156,105 156,105
Inspection 15,220 15,220
Professional 15,611 15,611
Other: Contingency 15,611 15,611
Other: 0
Expense Amount Total 0 0 221,279 0 0 0 0 221,279
Ooeratino Costs
Prior Balance A/O
Catenory
Appro riation 06/30/12
2013/2014 2014/2015 2015/2016 2016/2017 Total
General Fund
0
Other:
0
Operating Cost Total
0 0
0 0 0 0 0 0
Additional Comments:
Project Status:
Percent Complete
Fixing ADA non -compliant improvements is not expected to increase
operating costs over what is existing.
Shading represents the current Fiscal Year. Printed: 24-Jan-12
23
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Public Facilities
Project: 201206 -Senior Center ADA Improvement Project
Description
This project will construct ADA improvements at the Senior Center based on the prioritized improvements recommended as part of the
ADA Transition Plan Report
Revenue Amounts
New Appropriation by Fiscal Year
Prior Balance A/O
Cateaory Appro nation 06/30/12
2013/2014 2014/2015 201512016 2016/2017 Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: City Library Fund
287,577 287,577
Other:
0
Revenue Amount Total 0 0
287,577 0 0 0 0 287,577
Amounts
Engineering
20,288
Construction
202,876
Inspection
19,780
Professional
20,288
Other: Contingency
20,288
Operating Costs
Total
19,
. Prior Balance A/O
Category
Appropriation 06/30/12
2013/2014 2014/2015 2015/2016 2016/2017 Total
General Fund
0
Other:.
0
Operating Cost Total
0 0
0 0 0
0 0 0
Additional Comments:
Project Status:
Percent Complete
Fixing ADA non -compliant improvements
is not expected to increase
operating costs over what is existing.
Shading represents the current Fiscal Year.
Printed: 24-Jan-12
486
24
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: 201207 - Pavement Management Plan Street Improvements
Description
The project will slurry seal and reconstruct roadways within the City in accordance with the future recommendations developed by the
Pavement Management Plan (PMP).
Revenue Amounts
New Appropriation by Fiscal Year
Prior - Balance A/O
Cateaory
Appropriation 06/30/11
2013/2014 2014/2015
2015/2016 201612017
Total
General Fund
1,000,000 1,000,000 1,000,000
1,000,000 1,000,000
5,000,000
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To Be Determined
,
_
0
Other
*
0
Revenue Amount Total
0 0
1,000,000 1,000,000 1,000,000�
1,000,000 1,000,000
5,000,000
Expense Amounts
Cateqory
Prior Balance A/O
Appropriation 06/30/11
2013/2014
2014/2015
2015/2016
2016/2017
Total
Administration
25,000
25000
25,000
25,000
25,000
125,000
Engineering
40,000
40000
40,000
40,000
40,000
200,000
Construction
742,500
742500
742,500
742,500
742,500
3,712,500
Inspection -
97,500
97500
97,500
97,500
97,500
487,500
Professional
20,000
20000
20,000
20,000
20,000
100,000
Contingency
75,000
75000
75,000
75,000
75,000
375,000
Other.
0
Ex enseAmountTotal
0 0
1,000,000
1,000,000
1,000,000
1,000,000
1,000,000
5,000,000
Operating Costs
Prior Balance A/O
Cateaory Appropriation O6/30111
2013/2014 2014/2015 2015/2016 2016/2017 Total
General Fund
0
Other:
0
Operating Cost Total 0 0
0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
Shading represents the current Fiscal Year. Printed: 24-Apr-12
`v 487
25
N
O
W
O
A
I � �
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: 199702 - Sidewalks - Various Locations
Description
This annual project provides for the construction of sidewalks at various locations. The new sidewalk sections are selected from
the prioritized improvements recommended as part of the ADA Transition Plan Report
Revenue Amounts
New Appropnation by Fiscal Year
Prior Balance A/O
Category Appropriation 06/30/11 2012/2013
2014/2015 2015/2016 2016/2017
Total
General Fund
55,000
55,000 55,000 55,000 55,000
275,000
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other:
0
Other:
0
Revenue Amount Total 0 0
55,000
55,000 55,000 55,000 55,000
275,000
Expense Amounts
Category
Prior Balance A/O
Appropriation 06/30/11 201212013
2014/2015 2015/2016 2016/2017
Total
Administration
777
777
777
777
777
3,885
Engineering
3,880
3,880
3,880
3,880
3,880
19,400
Construction
38,800
38,800
38,800
38,800
3$800
194,000
Inspection
-
3,783
3,783
3,783
3,783
3,783
18,915
Professional
3,880
3,880
3,880
3,880
3,880
19,400
Contingency
3,880
3,880
3,880
3,880
3,880
19,400
Other:
0
Ex nseAmountTotal
0 0
55,000
55,000
55,000
55,000
55,000
275,000 JI
ODeratino Costs
Prior Balance AID
Category Appropriation 06/30/11 20121201311111111201412015 2015/2016 2016/2017 Total
General Fund
0
Other:
0
Operating Cost Total 0 0
0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
0%
0%
0%
0%
Shading represents the current Fiscal Year. Printed: 24-Apr-12
26 1. V489
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: 199703 - Handicap Access Ramp - Various Locations
Description
This annual project provides for the construction of handicap access ramps at various locations. The new handicap ramps are
selected from the prioritized improvements recommended as part of the ADA Transition Plan Report
Revenue Amounts
New Appropriation by Fiscal Year
Prior Balance A/O
Catenory Appropriation 06/301 1 2012/2013
= 2014/2016 2015/2016 2016/2017
Total
General Fund
20,000
20,000 20,000 20,000 20,000
100,000
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center -
_ 0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other:
0
Other:
0
Revenue Amount Total 0 0
20,000
20,000 20,D00 20,000 20,000
100,000
Exoense Amounts
Prior Balance A/O
Cateaory
Appropriation 06/30/11 2012/2013
=
2014/2015 2016/2016 2016/2017
Total
Administration
282
282
282
282
282
282
Engineering
1,411
1,411
1,411
1,411
1,411
1,411
Construction
14,109
14,109
14,109
14,109
14,109
14,109
Inspection
- 1,376
1,376
1,376
1,376
1,376
1,376
Professional
1,411
1,411
1,411
1,411
1,411
1,411
Contingency
1,411
1,411
1,411
1,411
1,411
1,411
Other:
0
Ex;-
0 0
20,000
20,000
20,000
20,000
20,000
20,006 11
Operatina Costs
Prior Balance A/O
Category Appropriation 06/30/11 2012/2013 2014/2015 2015/2016 2016/2017 Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
0%
0%
0%
0%
Shading represents the current Fiscal Year. Printed: 24-Apr-12
it 490
27
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: 201207 - Pavement Management Plan Street Improvements
Description
The project will slurry seal and reconstruct roadways within the City in accordance with the future recommendations developed by the
Pavement Management Plan (PMP).
Revenue Amounts
New Appropriation by Fiscal Year
Prior Balance A/O
_
Cateaory
Appropriation 06/30/11 2012/2013
= 2014/2015 2015/2016 2016/2017
Total
General Fund
1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
5,000,006
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
OF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To Be Determined
0
Other:
0
Revenue Amount Total
0 0
1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
5,000,000
Frnanaa Amounts
Category
Prior Balance A/O
Appropriation 06130/11 201212013
J=
201412015
2015/2016
2016/2017
Total
Administration
25,000
25000
25,000
25,000
25,000
125,000
Engineering
40,000
40000
40,000
40,000
40,000
200,000
Construction -
742,500
742500
742,500
742,500
742,500
3,712,500
Inspection
97,500
97500
97,500
97,500
97,500
487,500
Professional -
20,000
20000
20,000
20,000
20,000
100,000
Contingency
75,000
75000
75,000
75,000
75,000
375,000
Other:
0
Expense Amount Total
0 0
1,000,000
1,000,000
1,000,000
1,000,000
1,000,000
5,000,000
n.mfinn Cnsfs
Prior Balance A/O
Category roriation 06/30/11 2012/2013 = 2014/2015 2016/2016 2016/2017 Total
General Fund
0
Other:
0
Operating Cost Total 0 0
0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
Shading represents the current Fiscal Year. Printed: 24-Apr-12
Ir 491
m
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Public Facilities
Project: 201301 - Museum ADA Improvement Project
Description
This project will construct ADA improvements at the Museum based on the prioritized improvements recommended as part of the ADA
Transition Plan Report
Revenue Amounts
New Appropriation by Fiscal Year
Prior Balance A/O
Cateaorv, Appro nation 06/30/12
2012/2013 2014/2015 201612016 2016/2017 Total
General Fund
Infrastructure
10�
Project Area 1
Project Area 2
DIF- Transportation
DIF - Parks & Recreation
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: City Library Fund
369,780 369,780
Other:
0
Revenue Amount Total 0 0
0 369,780 0 0 0 369,780
Froense Amounts
Category
Prior Balance A/O
Appropriation 06/30/12
201212013
t U 4"I, 2014/2015 201612016 2016/2017
Total
Administration
5,217
5,217
Engineering
26,087
26,087
Construction
260,867
260,867
Inspection
25,435
25,435
Professional
26,087
26,087
Other: Contingency
26,087
26,087
Other:
0
Ex nseAmountTotal
0 0
0 369,780 0 0 0
369,780
nnaratine Costs
Prior Balance A/O
Category
Appropriation 0W30112
201212013 = 2014/2015 2015/2016 2016/2017 Total
General Fund
0
Other:
0
Operating Cost Total
0 0
0 0 0 0 0 0
Additional Comments:
Project Status:
Percent Complete
Fixing ADA non -compliant improvements is not expected to increase
operating costs over what is existing.
Shading represents the current Fiscal Year. Printed: 24-Jan-12
..11 492
29
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Parks
Project: 201302 - Miscellaneous Parks ADA Improvements
Description
This project will construct ADA improvements at Various City Parks based on the prioritized improvements recommended as part of the
ADA Transition Plan Report
Revenue Amounts
New Appropriation by Fiscal Year
Prior Balance A/O
Catenory Appropriation 06/30112
2012/2013
2014/2015 2016/2016 201612017
Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
-
0
DIF - Transportation
0
DIF - Parks 8 Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: Quimby
71,429 133,415
204,844
Other.
0
Revenue Amount Total 0 0
0
71,429 133,415 0 0
204,844
Expense Amounts
Cate o -
Prior Balance A/O
Appropriation 06/30/12
ds t e� E'}
201212013
2014/2015 201SI2016 2016/2017
Total
Administration
1,008
1,882
2,896
Engineering
5,039
9,412
14,451
Construction
50,391
94,120
144,511
Inspection
4,913
9,177
14,090
Professional
5,039
9,412
14,451
Other: Contingency
5,039
9,412
14,451
Other:
0
Ex nse Amount Total
0 011
0 71,429
133,415 - 0 0
204,844
ODerotina Costs
Prior Balance A/O
Catenory
Appropriation 06/30/12
2012/2013 2014/2015 2015/2016 2016/2017
Total
General Fund _
0
Other:
0
Operating Cost Total
0 0
0 0 0 0 0
0
-Additional
Comments:
Project Status:
Percent Complete
Fixing ADA non -compliant improvements is not expected to
increase
operating costs over what is existing.
EJJZJ,��.' Shading represents the current Fiscal Year. Printed: 24-Jan-12
If 493
30
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type:
Project: Fritz Burns Park Pool Enhancements
Description
This expansion of the existing "traditional teaching" pool will enhance the use of the pool participation. The added elements include water
features, spray pad, and changing areas to meet increased use.
Revenue Amounts
New Appropriation by Fiscal Year
Prior Balance A/O
Category Appropriation 06/30/12
201212013
ij, 2014/2015 2015/2016 2016/2017 Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: Quimby
1,404,511 1,404,511
Other:
0
Revenue Amount Total 0 0
0 1,404,511 0 0 0 1,404,511
Expense Amounts
Cate o
Prior BalanceAlQ
Appropriation 06/30/12
2012/2013
y�f,+ ,t.E.
�µ'��'tI `( i'� { 2014/2015 2015/2016 2016/2017
Total
Administration
45,744
45,744
Engineering
102,062
102,062
Construction
1,020,621
1,020,621
Inspection
99,511
99,511
Professional
34,511
34,511
Other: Contingency
102,062
102,062
Other.
0
Expense Amount Total
0 011
0 1,404,511 0 0 0
1,404,511
Operating Costs
Prior Balance AID
, +, r
Cate o Appropriation 06/30112
201212013
1�I III � ',bli,,il,� 2014/2015 2015/2016 2016/2017 Total
General Fund
- 1,200 1,200 1,200 3,600
Other:
0
Operating Cost Total 0 0
0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
Shading represents the current Fiscal Year. Printed: 24-Jan-12
" 494
31
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvements
Project: 201304 - Miles Avenue and Washington Street Intersection Improvements
Description
This project will widen Washington Street to provide southbound dual left -turn lanes on Washington Street north of Miles Avenue, widen
Miles Avenue to provide a separate westbound right -turn lane and right -turn overlap phase at Washington Street and install interconnnect
on Washington Street from Miles Avenue to Channel Drive to tie the signals at Miles Avenue and Washigton Street, Miles Avenue and
Seeley Drive, Fred Waring Drive and Palm Royale to the La Quints Aries System. These signals are currently connected to the Palm
Desert System.
Revenue Amounts
New Appropriation by Fiscal Year
Prior Balance A/O
Category Appropriation 06/30112
2012/2013
2014/2015 2015/2016 201612017 Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: AQMD Mitigation
597,970 597,970
Other.
0
Revenue Amount Total 0 0
0 597,970 0 0 0 597,970
Contingency
Operating Costs
2016/2017 Total
39,276
39,
392,765
392,
38,295
38,
30,000
30,
77,996
77,
Prior Balance A/O
jS { },,S{,�}`
Cate o Appropriation 06/30/12
2012/2013 - 2014/2015 2015/2016 2016/2017 Total
General Fund
1,000 1,000 1,000 3,000
Other:
0
Operating Cost Total 0 0
0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
Operating Costs are calculated at $0.25 per square foot.
Shading represents the current Fiscal Year. Printed: 24-Jan-12
..tr 495
KEA
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvements
Project: 201305 - Avenue 50 and Washington Street Intersection Improvements
Description
This project will remove the crosswalks on the north and west sides of the intersection to eliminate unsafe pedestrian movements. The
crosswalk striping will be removed and barriers will be placed on the northeast and southwest comers of the intersection to prevent
pedestrian crossings.
Revenue Amounts
New Appropriation by Fiscal Year
Prior Balance AID
Category Appro riation 06130/12
201212013 2014/2015 2015/2016 201612017 Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: SR2S
59,643 59,643
Other:
0
Revenue Amount Total 0 0
0 59,643 0 0 0 59,643
Expense Amounts
Prior Balance A/O
Cateaory Appropriation 06/30/12 2012/2013 = 2014/2015 2015/2016 2016/2017 Total
Administration 2,150 2,150
Engineering 6,000 6,000
Construction 43,000 43,00
Inspection 4,193 4,193
Professional 0
Other: Contingency 4,300 4,300
Other: 0
Expense Amount Total 0 0 0 59,643 0 0 0 59,643
Operating Costs
Prior Balance A/O
av �s, a
Cate o Appropriation 06/30/12
2012/2013 ' ilj i' 111 `I IIt. 2014/2015 2015/2016 2016/2017 Total
General Fund
0
Other:
0
Operating Cost Total 0 0
0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
Shading represents the current Fiscal Year. Printed: 24Jan-12
496
33
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvements
Project: 201306 - SilverRock Canal Relocation
Description
This project will fill in the existing canal that crosses the SilverRock Golf Course and repair any damage done to the adjacent golf course in
the course of the construction. Additionally, this project may also upgrade and/or revise the existing holes adjacent to the canal to
improve playability.
Revenue Amounts
New Appropriation by Fiscal Year
Prior Balance A/O
Category
Appropriation 06130/12
201212013 ''Ib 2014/2015 2015/2016 2016/2017
Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: Quimby
2,000,000
2,000,000
Other:
0
Revenue Amount Total
0 0
0 2,000,000 0 0 0
2,000,000
Expense Amounts
Cate o
Prior Balance A/O
Appropriation 06130M2
201212013
, +li}t t',�
illll �i 2014/2015 2015/2016 2016/2017
Total
Administration
50,000
50,000
Engineering
80,000
80,000
Construction
1,485,000
1,485,000
Inspection
195,000
195,000
Professional
40,000
40,000
Other: Contingency
150,000
150,000
Other:
0
Expense Amount Total
0 0
0 2,000,000 0 0 0
2,000,000
Operating Costs
Prior Balance A/O
Cate o
Appropriation 06/30/12
2012/2013
�201412015 2015/2016 2016/2017 Total
General Fund
0
Other:
0
Operating Cost Total
0 0
0 0 0 0 0 0
Additional Comments:
Project Status:
Percent Complete
It is not anticipated that these improvements will increase the operating
costs over what is existing
Shading represents the current Fiscal Year. Printed: 24-Jan-12
497
34
498
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: 199702 - Sidewalks - Various Locations
Description
This annual project provides for the construction of sidewalks at various locations. The new sidewalk sections are selected from
the prioritized improvements recommended as part of the ADA Transition Plan Report
Revenue Amounts
11
New A
ro riation b Fiscal Year
Prior Balance AID
Category
Appropriation 06/30/11 201212013 2011 14
2016/2016 2016/2017
Total
General Fund
55,000 55,000
55,000 55,000 55,000
275,000
Infrastructure
0
Project Area 1
0
Project Area 2
-
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other:
0
Other:
0
Revenue Amount Total
0 0
55,000 55,000
55,000 55,000 55,000
275,000
Fv.nsn Ammmis
Category
Prior Balance AID
Appropriation 06/30/11 201212013 201312014=
2015/2016 2016/2017
Total
Administration
777
777
777
777
777
3,885
Engineering
3,880
3,880
3,880
3,880
3,880
19,400
Construction
38,800
38,800
38,800
38,800
38,800
194,000
Inspection
3,783
3,783
3,783
3,783
3,783
18,915
Professional
3,880
3,880
3,880
3,880
3,880
19,400
Contingency
3,880
3,880
3,880
3,880
3,880
19,400
Other:
0
Ex nseAmountTotal
0 - 0
55,000
55,000
55,000
55,000
55,000
275,000
r%nnmtinn Costs
Prior Balance A/O
Category Appropriation 06/30/11 201212013 2013/2014 2015/2016 2016/2017 Total
General Fund
0
Other:
0
Operating Cost Total 0 0
0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
0%
0%
0%
0%
Shading represents the current Fiscal Year. Printed: 24-Apr-12
499
35
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: 199703 - Handicap Access Ramp - Various Locations
Description
This annual project provides for the construction of handicap access ramps at various locations. The new handicap ramps are
selected from the prioritized improvements recommended as part of the ADA Transition Plan Report
Revenue Amounts
11
New A ro nation b Fiscal Year
'Prior Balance A/O
Category
ronation 06/30/11 201212013 2013/2014
2015/2016 2016/2017
Total
General Fund
20,000 20,000
20,000 20,000 20,000
100,000
Infrastructure
..
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF -Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other:
0
Other:
0
Revenue Amount Total
0 0
20,000 20,000
20,000 20,000 20,000
100,000 11
Expense Amounts
Prior Balance A/O
Category
Appropriation 06/30/11 201212013 2013/2014
2016/2016 2016/20/7
Total
Administration
262
262
262
262
262
262
Engineering
1,411
1,411
1,411
1,411
1,411
1,411
Construction
14,109
14,109
14,109
14,109
14,109
14,109
Inspection
1,376
1,376
1,376
1,376
1,376
1,376
Professional
1,411
1,411
1,411
1,411
1,411
1,411
Contingency
1,411
1,411
1,411
1,411
1,411
1,411
Other:
0
Expense Amount Total
0 0
20,000
20,000
20,000
20,000
20,000
20,000
Operating Costs
Prior Balance A/O
Category Appropriation 06/30/11 201212013 2013/2014 2015/2016 2016/2017 Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
0%
0%
0%
0%
Shading represents the current Fiscal Year. Printed: 24-Apr-12
36 500
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: 201207 - Pavement Management Plan Street Improvements
Description
The project will slurry seal and reconstruct roadways within the City in accordance with the future recommendations developed by the
Pavement Management Plan (PMP).
Revenue Amounts
New Aggrogriation by Fiscal Year
IF -
Prior Balance AID
Category
Appropriation 06130111 2012/2013 2013/2014 I= 2016/2016 2016/2017
Total
General Fund
1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
5,000,000
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
-
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To Be Determined
0
Other:
0
Revenue Amount Total
0 0
1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
5,000,000
Expense Amounts
Category
Prior Balance A/O
Appropriation 06/30111 201212013
2013/2014
2015/2016
2016/2017
Total
Administration
25,000
25000
25,000
25,000
25,000
125,000
Engineering
40,000
40000
40,000
40,000
40,000
200,000
Construction
742,500
742500
742,500
742,500
742,500
3,712,500
Inspection
97,500
97500
97,500
97,500
97,500
487,500
Professional
20,000
20000
20,000
20,000
20,000
100,000
Contingency
75,000
75000
75,000
75,000
75,000
375,000
Other:
0
Ex nse Amount Total
0 0
1,000,000
1,000,000
1,000,000
1,000,000
1,000,000
5,000,00011
Operating Costs
Prior Balance A/O
Cate o Appropriation 06130/11 2012/2013 2013/2014 2015/2016 2016/2017 Total
General Fund
0
Other:
0
Operating Cost Total 0 0
0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
Shading represents the current Fiscal Year. Printed: 24-Apr-12
..Ir 501
37
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Parks
Project: 201302 - Miscellaneous Parks ADA Improvements
Description
This project will construct ADA improvements at Various City Parks based on the prioritized improvements recommended as part of the
ADA Transition Plan Report
Revenue Amounts
New A roriation b Fiscal Year
-
Prior Balance A/O
Category
Appropriation 06/30/12
2012/2013 2013/2014 k= 2015/2016 2016/2017
Total
0
General Fund
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: Quimby
-
71,429 133,415
204,844
Other:
0
Revenue Amount Total
0 0
0 71,429 133,415 0 0
204,844
Expense Amounts
Category
Prior Balance A/O�t1
Appropriation 06/30/12 -
201212013 2013/2014
t:
rf�'' ' t'� 2015/2016 2016/2017
Total
Administration
1,008
1,882
2,890
Engineering
5,039
9,412
14,451
Construction
60,391
94,120
144,511
Inspection
4,913
9,177
14,090
Professional
5,039
9,412
14,451
Other: Contingency
5,039
9,412
14,451
Other
0
Fir nse Amount Total
0 0
0 71,429
133,415 0 0
204,84
Ceets
Prior Balance A/O
Category
Appropriation 06/30/12
2012/2013 2013/2014
= 2016/2016 2016/2017 Total
General Fund
0
Other:
0
Operating Cost Total
0 0
0 0 0 0 0 0
Additional Comments:
Project Status:
Percent Complete
Fixing ADA non -compliant improvements is not expected to increase
operating costs over what is existing.
JJJEAEEMEZE• Shading represents the current Fiscal Year. Printed: 24-Jan-12
..n 502
m
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Public Facilities
Project: 201401 -Sports Complex ADA Improvement Project
Description
This project will construct ADA improvements at the Sports Complex based on the prioritized improvements recommended as part of the
ADA Transition Plan Report
Revenue Amounts
New Ugroeriation by Fiscal Year
Prior Balance A/O
Category Appropriation 06/30112
2012/2013 2013/2014 2015/2016 2016/2017 Total
0
General Fund
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: Quimby Funds
161,472 161,472
Other:
0
Revenue Amount Total 0 0
0 0 161,472 0 0 161,472
Category
Prior Balance A/O
Appropriation 06/30/12
2012/2013 2013/2014
= 2015/2016 2016/2017
Total
Administration
2,276
2,276
Engineering
11,391
11,391
Construction
113,913
113,913
Inspection
11,107
11,107
Professional
11,391
11,391
Other: Contingency
11,391
11,391
Other:
0
Ex nse'Amount Total
0 0
0 0 161,471 0 0
161,471
Prior Balance Al0
Category
Appropriation 06/30/12
201212013 2013/2014 2015/2016 201612017 Total
General Fund
0
Other:
0
Operating Cost Total
0 0
0 0 0 0 0 0
Additional Comments:
Project Status:
Percent Complete
Fixing ADA non -compliant improvements is not expected to increase
operating costs over what is existing.
Shading represents the current Fiscal Year. Printed: 24Jan-12
..% 503
39
...n - 504
8
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: 199702 - Sidewalks - Various Locations
)escription
rhis-annual project provides for the construction of sidewalks at various locations. The new sidewalk sections are selected fron
:he prioritized improvements recommended as part of the ADA Transition Plan Report
Revenue Amounts
06/30/11 201212013
act Area 1
act Area 2
- Transportation
- Parks B Recreation
- Civic Center
- Library
- Community Center
- Maintenance Facility
Total
Expense Amounts
Prior Balance A/O
Category
Appropriation 06/30/11 201212013 2013/2014 2014/2015
2016/2017
Total
Administration
- 777
777
777
777
777
3,885
Engineering
3,880
3,880
3,880
3,880
3,880
19,400
Construction
38,800
38,800
38,800
38,800
38,800
194,000
Inspection
3,783
3,783
3,783
3,783
3,783
18,915
Professional
3,880
3,880
3,880
3,880
3,880
19,400
Contingency
3,880
3,880
3,880
3,880
3,880
19,400
Other:
0
Expense Amount Total
0 0
55,000
55,000
55,000
55,000
55,000
275.000
Operatina Costs
Prior Balance A/O
Category Appropriation 06/30/11 201212013 2013/2014 20141201 SM 2016/2017 Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
0%
0%
0%
0%
Shading represents the current Fiscal Year. Printed: 24-Apr-12
5r
40
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: 199703 - Handicap Access Ramp - Various Locations
Description
This annual project provides for the construction of handicap access ramps at various locations. The new handicap ramps are
selected from the prioritized improvements recommended as part of the ADA Transition Plan Report
Revenue Amounts
11
New A ro nation b Fiscal Year
Prior Balance A/O
Catenory
Appropriation 06/30111 2012/2013 2013/2014 2014/2015
2016/2017
Total
General Fund
20,000 20,000 20,000 20,000 20,000
100,000
Infrastructure
0
Project Area 1
0
Project Area 2
-
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other:
0
Other:
0
Revenue Amount Total
0 0
20,000 20,000 20,000 20,000 20,000
100,000
Frnansa Amnun}s
Category
Prior Balance A/O
Appropriation 06/30/11 2012/2013 2013/2014 2014/2015
2016/2017
Total
Administration
282
282
282
282
282
282
Engineering
1,411
1,411
1,411
1,411
1,411
1,411
Construction
14,109
14,109
14,109
14,109
14,109
14,109
Inspection
1,376
1,376
1,376
1,376
1,376
1,376
Professional
1,411
1,411
1,411
1,411
1,411
1,411
Contingency
1,411
1,411
1,411
1,411
1,411
1,411
Other:
0
,Expense Amount Total
0 0
20,000
20,000
20,000
20,000
20,000
20,000
Operating Costs
Prior Balance A/O
Cateqory Appropriation 06/30/11 2012/2013 2013/2014 2014/2016 2016/2017 Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
0%
0% '
0%
0%
Shading represents the current Fiscal Year. Printed: 24-Apr-12
536
41
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: 201207 - Pavement Management Plan Street Improvements
Description -
The project will slurry seal and reconstruct roadways within the City in accordance with the future recommendations developed by the
Pavement Management Plan (PMP).
Revenue Amounts
FF-New Appropriation b xFiscal Year
Prior Balance AIO
CatLqorV
Appropriation 06/30/11 201212013 2013/2014 2014/2015 2016/2017
Total
General Fund
1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
5,000,000
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
OF - Parks & Recreation
-
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To Be Determined
0
Other:
0
Revenue Amount Total
0 01
1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
5,000,000
ExpenseAmounts
Category
Prior Balance A/O
Appropriation 06130111 2012/2013
2013/2014
2014/2015 JIM
2016/2017
Total
Administration
25,000
25000
25,000
25,000
25,000
125,000
Engineering
40,000
40000
40,000
40,000
40,000
200,000
Construction
742,500
742500
742,500
742,500
742,500
3,712,500
Inspection
97,500
97500
97,500
97,500
97,500
487,500
Professional
20,000
20000
20,000
20,000
20,000
100,000
Contingency
75,000
75000
75,000
75,000
75,000
375,000
Other.
0
Ex nseAmount Total
0 0
1,000,000
1,000,000
1,000,000
1,000,000
1,000,000
5,000,00011
ODeratino Costs
- Prior Balance A/O
Category Appropriation 06/30/11 2012/2013 2013/2014 2014/2015 2016/2017 Total
General Fund
0
Other:
0
Operating Cost Total 0 0
0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
Shading represents the current Fiscal Year. Printed: 24-Apr-12
50
42 tt 7
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Public Facilities
Project: 201501 -YMCA Daycare ADA Improvement Project
Description
This project will construct ADA improvements at the YMCA Daycare based on the prioritized improvements recommended as part of the
ADA Transition Plan Report _
Revenue Amounts
New Appropriation bx Fiscal Year
Prior Balance AID
Category Appropriation 06/30112
201212013 2013/2014.2014/2015l=
2016/2017 Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: Quimby Funds
100,000 100,000
Other:
0
Revenue Amount Total 0 0
0 0 0 100,000 0 100,000
2013/2014 201412015
Engineering
7,055
Construction
- 70,547
Inspection
6,878
Professional
7,055
Other: Contingency
7,055
Dneratina Costs
Prior Balance A/O
Category
Appropriation 06130112
201212013 2013/2014 201412015
2016/2017 Total
General Fund
0
Other:
0
Operating Cost Total
0 0
0 0 0
0 0 0
Additional Comments:
Project Status:
Percent Complete
Fixing ADA non -compliant improvements is
not expected to increase
operating costs over what is existing.
Shading represents the current Fiscal Year.
Printed: 24-Jan-12
k
Og
43
5)9
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: 199702 - Sidewalks - Various Locations
Description
This annual project provides for the construction of sidewalks at various locations. The new sidewalk sections are selected from
the prioritized improvements recommended as part of the ADA Transition Plan Report
Revenue Amounts
11
New Appropriation by Fiscal Year
Prior Balance A/O
Category
Appropriation 06/30/11 2012/2013 2013/2014 2014/2015 2015120161=
Total
General Fund
55,000 55,000 55,000 55,000 55,000
275,000
Infrastructure -
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other:
0
Other:
0
Revenue Amount Total
0 0
55,000 55,000 55,000 55,000 55,000
275,000
Exnense Amounts
Category
Prior Balance A/O
Appropriation 06/30/11 2012/2013 2013/2014 2014/2016 2015/2016
Total
Administration
777
777
777
777
777
3,885
Engineering
3,880
3,880
3,880
3,880
3,880
19,400
Construction
38,800
38,800
38,800
38,800
38,800
194,000
Inspection
_
3,783
3,783
3,783
3,783
3,783
18,915
Professional
3,880
3,880
3,880
3,880
3,880
19,400
Contingency
3,880
3,880
3,880
3,880
3,880
19,400
Other:
0
Ex ense Amount Total
0 0
55,000
55,000
55,000
55,000
55,000
275,000
ODeratina Costs
Prior Balance A/O
Category Appropriation 06/30/11 2012/2013 2013/2014 2014/2015 201512016NM Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
0%
0%
0%
0%
Shading represents the current Fiscal Year. Printed: 24-Apr-12
`" 510
m
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: 199703 - Handicap Access Ramp - Various Locations
Description
This annual project provides for the construction of handicap access ramps at various locations. The new handicap ramps are
selected from the prioritized improvements recommended as part of the ADA Transition Plan Report
Revenue Amounts
act Area 1
act Area 2
- Transportation
- Parks & Recreation
- Civic Center
Library
- Community Center
- Maintenance Facility
Expense Amounts
New Aoorooriation by Fiscal Year
Category
Prior Balance A/O
Appropriation 06/30/111 2012/2013 2013/2014 2014/2015 2015/20161=
Total
Administration
282
282
282
282
282
282
Engineering
1,411
1,411
1,411
1,411
1,411
1,411
Construction
14,109
14,109
14,109
14,109
14,109
14,109
Inspection
1,376
1,376
1,376
1,376
1,376
1,376
Professional
1,411
1,411
1,411
1,411
1,411
1,411
Contingency
1,411
1,411
1,411
1,411
1,411
1,411
aver:
o
Ex nse Amount Total
0 0
20,000
20,000
20,000
20,000
20,000
20,000 11
ODeratino Costs
Prior Balance A/O
Category Appropriation 06/30/11 2012/2013 2013/2014 2014/2015 2016/2016= Total
General Fund
0
Other: •
0
Operating Cost Total 0 0
0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
0%
0%
0%
0%
Shading represents the current Fiscal Year. Printed: 24-Apr-12
45 511
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: 201207 - Pavement Management Plan Street Improvements
Description
The project will slurry seal and reconstruct roadways within the City in accordance with the future recommendations developed by the
Pavement Management Plan (PMP).
Revenue Amounts
-
New Appropriation by Fiscal Year
Prior Balance A/O
Catenory
Appropriation 06/30/11 2012/2013
2013/2014 2014/2015
201512016
Total
General Fund
1,000,000
1,000,000 1,000,000
1,000,000 1,000,000
5,000,000
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To Be Determined
0
Other:
0
Revenue Amount Total
0 0
1,000,000
1,000,000 1,000,000
1,000,000 1,000,000
5,000,000
Exoense Amounts
Cateaory
Prior Balance A/O
Appropriation 06/30111 2012/2013
2013/2014
2014/2015
2016/2016
Total
Administration
25,000
25000
25,000
25,000
25,000
125,000
Engineering
40,000
40000
40,000
40,000
40,000
200,000
Construction
742,500
742500
742,500
742,500
742,500
3,712,500
Inspection
97,500
97500
97,500
97,500
97,500
487,500
Professional
20,000
20000
20,000
20,000
20,000
100,000
Contingency
75,000
75000
75,000
75,000
75,000
375,000
Other:
0
Expense Amount Total
0 0
1,000,000
1,000,000
1,000,000
1,000,000
1,000,000
5,000,000
Ooeratina Costs
Prior Balance A/O
Catenory Appropriation 06/30/11 2012/2013 2013/2014 201412015 2016/2016
Total
General Fund
.0
Other:
0
Operating Cost Total 0 0
0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
Shading represents the current Fiscal Year. Printed: 24-Apr-12
.. If 512
m
513
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type:. Street Improvement
Project: AD01 - Avenue 50 Bridge Improvement Spanning the Evacuation Channel
)ascription
)esign and construct a new 4 lane bridge on Avenue 50 spanning the La Quinta Evacuation Channel.
Revenue Amounts
Category
To Be Determined
Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
1,347,208
1,347,208
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To Be Determined
2,412,792
2,412,792
Other.
0
Revenue Amount Total
0 0 0 0 0 3,760,000
0 3,760,000
Category
To Be Determined
Total
Administration
94,000
94,000
Engineering
376,000
376,000
Construction
2,622,600
2,622,600
Inspection
291,400
291,400
Professional
0
Other: Contingency
376,000
376,000
Other:
0
Expense Amount Total
0 0 0 0 0 3,760,000
0 3,760,000
Ooeratino Costs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
47 514
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD02 - Washington Street Bridge Railing (Replacement)
Description
Prepare the Plans, Specifications and Estimate (PS&E) and replace the existing bridge railing on Washington Street at the
Whitewater River with the La Quints decorative bridge railing.
Revenue Amounts
ect Area 1
act Area 2
- Transportation
- Parks & Recreation
- Civic Center
- Library
- Community Center
- Maintenance Facility
Dr: To Be Determined
535,177 535,
Category
To Be Determined
Total
Administration
- 39,000
39,000
Engineering
78,000
78,000
Construction
780,000
780,000
Inspection
76,050
76,050
Professional
0
Other: Contingency
97,305
97,305
Other:
0
Ex enseAmountTotal
0 0 0 0 0 1,070,355 0
1,070,355
Operating Costs
Category To Be Determined Total
General Fund 0
Other. 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
48
CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD03 - Fred Waring Drive (Adams Street to Port Maria Road)
)ascription
the proposed improvements include the installation of half a median island and median island landscape and irrigation, and lov
evel lighting between Adams St. and Port Maria Road
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Expense Amounts
2,036,513 2,036,513
Category To Be Determined Total
Administration 101,826 101,826
Engineering 203,651 203,651
Construction 1,328,825 1,328,825
Inspection 198,560 198,560
Professional 0
Other: Contingency 203,651 203,651
Other: 0
,Expense Amount Total 0 0 0 0 0 2,036,513 0 2,036,513
Category
To Be Determined Total
General Fund
5,000 5,000
Other:
0
Operating Cost Total 0 0
0 0 0 5,000 0 5,000
Additional Comments:
Operating costs are calculated at $0.25 per square foot. Project Costs were updated following the completion of the widening
improvements between Washington Street and Adams Street.
The project costs will updated in the DIF during the next DIF
update.
Printed: 24-Apr-12
49 516
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD04 - Madison Street (Avenue 52 to Avenue 54)
Description
The proposed improvements include the installation of median island landscape and irrigation between Avenue 52 and Avenue
54.
Fund
act Area 1
act Area 2
- Transportation
- Parks & Recreation
- Civic Center
- Library
- Community Center
- Maintenance Facility
Dr: City of Indio
1,162,354 1,1
Category To Be Determined Total
Administration 43,130 43,130
Engineering 86,260 86,260
Construction- 862,600 862,600
Inspection 84,104 84,104
Professional 0
Other: Contingency 86,260 86,260
Other: 0
ExpenseAmountTotal 0 0 b 0 0 1,162,354 0 1,182,354
Category To Be Determined Total
General Fund 23,760 23,760
Other: 0
Operating Cost Total 0 0 0 0 0 23,760 0 23,760
Additional Comments:
Operating costs are calculated at $0.25 per square foot. Project costs have been updated to reflect the costs presented in the
September 16, 2008 DIF Update. This improvement has a pending Developer Reimbursement Agreement (DRA) with the
Madison Club, in the amount of $2,030,887. As of March 2009, two travel lanes and median curb have been constructed. The
median landscape and irrigation improvements are pending. The costs presented above have been adjusted to reflect the cost of
the median landscape and irrigation improvements only. DRA improvements are tracked as separate ADD projects.
6161
Printed: 24-Apr-12
rr 517
CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD05 -Madison Street (Avenue 60 to Avenue 62)
Description
The proposed improvements include the installation of two lanes and paved painted median between Avenue 60 and Avenue 62.
The improvements also include 1,350 LF of full width widening on the east side adjacent to Trilogy.
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: City of Indio
3,108,879
0
3,108,879
0
0
0
0
Category To Be Determined Total
Administration 110,117 110,117
Engineering 220,234 220,234
Construction 2,202,341 2,202,341
Inspection - 170,681 170,681
Professional 0
Other: Contingency 405,506 405,506
Other. 0
Expense Amount Total 0 0 0 0 0 3,108,879 0 3,108,879
Category
To Be Determined Total
General Fund -
0
Other:
0
Operating Cost Total 0 0 0
0 0 0 0 0
Additional Comments:
Project costs are updated as presented in the September 16, 2008 DIF Update.
This project has a pending Developer
Reimbursement Agreement (DRA) with Travertine Development, in the amount of $1,563,733. The DRA improvements have not
been constructed.
Printed: 24-Apr-12
N 518
51
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvements
Project: AD06 - Miles Avenue Median Curb and Median Island Landscaping (Seeley - Dune Palms)
Description
Construct median island curb and install landscaping, irrigation and lighting from Seeley Avenue to Dune Palms Road (1.65
miles)
rtevenue
Infrastructure
Project Area 1
Project Area 2
DIF- Transportation 922,062
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: Developer Bonds Median Curb 315,818
Other: TBD Landscape
Other: TBD Median Curb
Category
To Be Determined
Total
Administration
45,838
45,838
Engineering
91,678
91,678
Construction
916,779
916,779
Inspection -
71,050
71,050
Professional
0
Other: Contingency
112,535
112,535
Other:
0
Expense Amount Total
0 0 0 0 0 1,237,880
0 1,237,880
n..esw.... c..a�a
Category
To Be Determined
Total
General Fund.
39,000
39,000
Other:
0
Operating Cost Total 0 0 0
0 0 39,000
0 39,000
Additional Comments:
Developer Bonds available in the amount of $315,818. Operating costs are calculated at $0.25 per square foot.
Project costs are
updated as presented in the September 16, 2008 DIF Update.
Printed: 24-Apr-12
52 519
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Drainage Improvement
Project: AD07 - Phase 3 Washington Street Drainage Improvements (St. Francis of Assisi Parkway Median)
Description
The project will remove and replace the frontage road adjacent to the St. Francis of Assisi Church with a retention basin.
rcevenue
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks 8 Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: Developer Bonds
1.131
Expense Amounts
Category To Be Determined Total
Administration 41,100 41,100
Engineering 82,200 82,200
Construction 822,000 822,000
Inspection 80,145 80,145
Professional 0
Contingency 106,552 106,552
Other: 0
Expense Amount Total 0 0 0 0 0 1,131,997 0 1,131,997
n.. .firm r„sta
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
The project will result in the addition of 3.5 acre-feet of storm water capacity.
Printed: 24-Apr-12
53 " 5AO
CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD08 - Avenue 50 (Washington Street to Madison Street)
Description
The proposed improvements include the installation of median island, median island landscape, irrigation and electrical, from
Washington St. to Jefferson St.; and the installation of half a median island, median island landscape, irrigation and electrical and
the adjustment of the centerline profile to implement urban drainage concept for future widening of the south side, from Jefferson
St. to Madison St.
Revenue Amounts
Category
To Be Determined
Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2 -
0
DIF - Transportation
1,222,008
1,222,008
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: Developer Bonds
52,100
52,100
Other:
0
Revenue Amount Total
0 0 0 0 0 1,274,108
0 1,274,108
Expense Amounts
Category To Be Determined Total
Administration 47,275 47,275
Engineering 94,550 94,550
Construction 945,500 945,500
Inspection 92,186 92,186
Professional - 0
Other: Contingency 94,597 94,597
Other: 0
,Expense Amount Total 0 0 0 0 0 1,274,108 0 1,274,108
ditional Comments:
The proposed median improvements are not included between the La Quints Evacuation Channel and Park St.
The project also includes the construction of a new outside lane adjacent to Polo Estates.
Park Avenue to Orchard - Developer bonds are available for the south side.
Operating costs for future median island landscape and lighting are calculated at $0.25 per square foot.
Project costs have been reduced to reflect TD Desert Tract 25429 Developer Reimbursement Agreement $186,900 DIF and
5,000 Developer Bonds; and to reflect Toll Brothers Reimbursement Agreement $ 627,972. Developer Reimbursement
reements are tracked as separate Additional Projects.
Project costs have been updated to reflect the costs presented in the September 16, 2008 DIF.
54 521
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD09 - Avenue 52 Street Improvements
Description
The proposed improvements include the installation of median island, median island landscape, irrigation and electrical, and the
.adjustment of the centerline profile to implement urban drainage standards for the future widening of the north and south sides,
from Jefferson St. to Madison; and the installation of half a median island, median island landscape, irrigation and electrical, and
the adjustment of the centerline profile to implement urban drainage standards for future widening of the south side, from Madison
Street to 1/2 mile east of Madison Street.
Fund
act Area 1
act Area 2
- Transportation
- Parks & Recreation
- Civic Center
- Library
- Community Center
- Maintenance Facility
2,648,311 2,648,311
Category To Be Determined Total
Administration 98,268 98,268
Engineering - 196,535 196,535
Construction 1,965,350 1,965,350
Inspection 191,622 191,622
Professional 0
Other: Contingency 196,537 196,537
Other: 0
Expense Amount Total 0 0 0 0 0 2,648,311 0 2,648,311
Operating Costs
Category To Be Determined Total
General Fund 5,900 5,900
Other: 0
Operating Cost Total 0 0 0 0 0 5,900 0 5,900
Additional Comments:
Operating costs for future maintenance of the median island landscape and lighting improvements are calculated at $0.25 per
square foot. Project costs have been updated to reflect the costs presented within the September 2008 DIF update. Project costs
have been reduced to reflect the improvements constructed by the Madison Club Tract 33076 ($669,920),by the Greystone Group
Tract 33220 ($183,340), and by the NO La Quints Partners Tract 29894 ($1,344,690). In addition, the Toll Brothers Tract 30357
have an approved Developer Reimbursement Agreement (DRA), in the amount of ($112,723), for improvements that have not
been constructed as of March 2009. Developer Reimbursements Agreements (DRA) are tracked as separate Additional Projects.
Printed: [a-Apr--iz
55 522
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD10 -Avenue 58 Street Improvements (PGA West south to Madison St.)
)escription -
"his project proposes to realign and construct Avenue 58 from PGA West south to Madison Street. The project was fonnerl,,
nown as the Jefferson Street extension.
^mounw
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: Developer Contributions/Bonds
5,569,743
1,365,268 1
Category
To Be Determined
Total
Administration
256,804
2561804
Engineering
513,609
513,609
Construction
5,136,094
5,136,094
Inspection
398,048
398,048
Professional
0
Other: Contingency
630,456
630.456
Other:
0
Ex ense Amount Total
0 0 0 0 0 6,935,011
0 6,935,011
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Project costs have been updated to reflect the costs presented within the September 16, 2008 DIF update. Coral Canyon LLC
Tract 33444 has a pending Developer Reimbursement Agreement (DRA) which will affect this project. The pending agreement
anticipates the developer will ultimately be reimbursed from both the Transportation DIF and from prior developers. The City
has also amended the street typical section for this improvement. The pending developer agreeement and the street section
amendment will be addressed and incorporated into the next DIF Update.
Printed: 24-Apr-12
56 0 523
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD11 -Avenue 62 Street Improvements (Monroe to Madison St.)
Description
This project proposes to widen Avenue 62 from 2 to 4 lanes between Monroe Street and Madison Street. The improvements
include the crossing over the CVWD Dike.
Revenue Amounts
Infrastructure
Project Area 1
Project Area 2
DIF- Transportation 5,952,644
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Category
To Be Determined
Total
Administration
330,015
330,015
Engineering
660,030
660,030
Construction
6,600,302
6,600,302
Inspection
511,523
511,523
Professional
0
Other: Contingency
150,158
150,158
Other:
0
Expense Amount Total
0 0 0 0 0 8,252,028
0 8,252,028
Oneratina Costs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
The project costs have been updated to reflect the costs presented within the September 165, 2008 DIF Update. The project
funding includes a commitment from Shea Homes at Trilogy in the amount of $2,050,000 and other adjacent developers in the
amount of $249,384.
Printed:. 24-Apr-12
N 524
57
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD12 - Madison Street Median Island Landscape Rehabilitation (Avenue 54 to Avenue 56)
Description
The proposed improvements include the preparation of the plans, specifications and engineer's estimate (PS&E) to
rehabilitate the landscaping and irrigation within the median islands on Madison Street from Avenue 54 to Avenue 56. The
median islands are 18 feet wide and approximately 5,280 feet long.
wnounu;
ect Area 1
act Area 2
- Transportation
- Parks & Recreation
- Civic Center
- Library
- Community Center
- Maintenance Facility
:r: To Be Determined
1 PA #2 Low/Mod
1,777,370 1,777
Category
To Be Determined
Total
Administration
48,000
48,000
Engineering -
120,000
120,000
Construction
1,200,000
1,200,000
Inspection
117,000
117,000
Professional
- 120,000
120,000
Other: Contingency
172,370
172,370
Other:
0
Expense Amount Total
0 0 0 0 0 1,777,370
0 1,777,370
nnnmfrnn Cnsfc
Category To Be Determined
Total
General Fund 20,000
Other:
20,000
0
Operating Cost Total 0 0 0 0 0 20,000
0 20,000
Additional Comments:
Operating costs for future maintenance of the parkways is calculated at $.025 per square foot.
Printed: 24-Apr-12
525
W.
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD13 - Avenida Bermudas Storm Drain Improvements
Description
The project will upgrade the drainage capability at the intersection of Avenida Bermudas and Calls Tampico. The
improvements include the construction of a Maxwell IV drywell, and the installation of a 30" RCP stone drain to carry stone
water from the southwest comer of Calls Tampico and Avenida Bermudas to the existing storm drain near the KSL parking lot.
Revenue Amounts
Category
To Be Determined Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
- 0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
_ 0
DIF - Maintenance Facility
0
Other: To Be Determined
317,888 317,888
RDA PA #2 Low/Mod
0
RevenueAmount Total
0 0 0 0 0 317,888 0 317,888
Category
To Be Determined
Total
Administration
10,210
10,210
Engineering
20,420
20,420
Construction
204,200
204,200
Inspection
19,910
19,910
Professional
0
Other: Contingency
63,148
63,148
Other:
0
Expense Amount Total
0 0 0 0 0 317,888
0 317,888
nnamfinn Cnete
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
dditional Comments:
Printed: 24-Apr-12
" 526
59
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD14 - Highway 111 Landscape Enhancements (Washington Street Intersection)
Description
The proposed improvements will enhance the public right of way at the intersection of Washington Street and Highway 111 it
accordance with the recommendations presented within the Highway 111 Corridor Landscape Design Guidelines, dated January
20, 2011.
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: To Be Determined
1,005,586 1
Category To Be Determined Total
Administration 36,640 36,640
Engineering 73,280 73,280
Construction 732,800 732,800
Inspection 71,448 71,448
Professional 0
Other: Contingency 91,418 91,418
Other: 0
Expense Amount Total 0 0 0 0 0 1,005,586 0 1,005,596
Category
To Be Determined
Total
General Fund
Other:
4,150
4,150
0
Operating Cost Total 0 0
0 0 0 4,150
0 4,150
[Additional Comments:
Operating Costs are calculated at $0.25 per square foot.
Printed: 24-Apr-12
n 527
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD15 - Highway 111 Landscape Enhancements (Adams Street Intersection)
Description
The proposed improvements will enhance the public right of way at the intersection of Adams Street and Highway 111 in
accordance with the recommendations presented within the Highway 111 Corridor Landscape Design Guidelines, dated January
20, 2011.
Revenue Amounts
act Area 1
act Area 2
- Transportation
- Parks & Recreation
- Civic Center
- Library
- Community Center
- Maintenance Facility
=-r: To Be Determined
944,602 944,602
Category To Be Determined Total
Administration 34,418 34,418
Engineering 68,836 68,836
Construction 688,360 688,360
Inspection 67,115 67,115
Professional 0
Other: Contingency 85,873 85,873
Other: 0
Ex nseAmountTotal 0 0 0 0 0 944,602 0 944,602
ODaratina Costs
Category To Be Determined Total
General Fund 3,500 3,500
Other: 0
Operating Cost Total 0 0 0 0 0 3,500 0 3,500
Additional Comments:
Operating Costs are calculated at $0.25 per square foot.
Printed: 24-Apr-12
528
61
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD16 - Highway 111 Landscape Enhancements (Dune Palms Road Intersection)
Description
The proposed improvements will enhance the public right of way at the intersection of Dune Palms Road and Highway 111 in
accordance with the recommendations presented within the Highway 111 Corridor Landscape Design Guidelines, dated January
20, 2011.
act Area 1
ect Area 2
- Transportation
- Parks & Recreation
- Civic Center
- Library
- Community Center
- Maintenance Facility
ar: To Be Determined
884,827
Category
To Be Determined
Total
Administration
32,240
32,240
Engineering
64,480
64,480
Construction
644,800
644,800
Inspection
62,868
62,868
Professional
0
Other: Contingency
80,439
80,439
Other:
0
Ex ense Amount Total
0 0 0 0 0 884,827
0 884,827
Operatina Costs
Category
To Be Determined
Total
General Fund
Other:
3,300
3,300
0
Operating Cost Total 0 0
0 0 0 3,300
0 3,300
Additional Comments:
Operating Costs are calculated at $0.25 per square foot.
Printed: 24-Apr-12
529
I:Va
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD17 - Highway 111 Landscape Enhancements (Medians West City Limit to Adams Street)
Description
The proposed improvements will enhance the median island landscape, irrigation and low level lighting in accordance with the
recommendations presented within the Highway 111 Corridor Landscape Design Guidelines, dated January 20, 2011.
act Area 1
ect Area 2
- Transportation
- Parks & Recreation
- Civic Center
- Library
- Community Center
- Maintenance Facility
:r: To Be Determined
::r rrr
Category To Be Determined Total
Administration 32,030 32,030
Engineering 64,062 64,062
Construction 640,618 640,618
Inspection 62,461 62,461
Professional 0
Other: Contingency 80,829 80,829
Other. 0
Ex nseAmount Total 0 0 0 0 0 880,000 0 880,000
Operating Costs
Category
To Be Determined
Total
General Fund
Other:
3,300
3,300
0
Operating Cost Total 0 0
0 0 0 3,300
0 3,300
Additional Comments:
Operating Costs are calculated at $0.25 per square foot.
Printed: 24-Apr-12
63 n 530
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD18 - Highway 111 Landscape Enhancements and Auto Display Pads
Description
The proposed improvements will enhance the landscape, irrigation and low level lighting on the south Highway 111 parkway
adjacent to the La Quinta Auto Park. The existing planting and lighting will be removed and replaced, existing irrigation system
will be modified, new auto display bads will be installed, and new Auto Center ID signs will be installed.
Infrastructure
ProjectArea 1
'iProject Area 2
iDIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: To Be Determined
2,329,629
Category
To Be Determined
Total
Administration
84,884
84,884
Engineering
169,767
169,767
Construction
1,697,670
1,697,670
Inspection
165,523
165,523
Professional
84,884
84,884
Other: Contingency
126,901
126,901
Other:
0
[Expense Amount Total
0 0 0 0 0 2,329,629
0 2,329,629
Operating Costs
Category To Be Determined Total
General Fund 0
Other: Auto Dealers 13,425 13,425
Operating Cost Total 0 0 0 0 0 13,425 0 13,425
[Additional Comments:
Operating Costs are calculated at $0.25 per square foot.
Printed: 24-Apr-12
64 `" 531
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD19 - Fred Waring Drive Reconstruction (Washington Street to Adams Street)
Description
The project will reconstruct the eastbound and westbound number 1 (center) lanes from Palm Royale to Adams Street and all
eastbound lanes from Washington Street to Palm Royale. The improvements include new AC pavement and base material,
striping, crack seal, and slurry seal as needed.
mmuunm
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library .
'DIF - Community Center
(DIF - Maintenance Facility
Other: To Be Determined
2,012,779 2,012,
Category
To Be Determined
Total
Administration
70,150
70,150
Engineering
140,300
140,300
Construction
1,403,000
1,403,000
Inspection
136,793
136,793
Professional
70,150
70,150
Other: Contingency
192,386
192,386
Other:
0
Expense Amount Total
0 0 0 0 0 2,012,779
0 2,012,779
Operating Costs
Category To Be Determined Total
General Fund 0 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Operating Costs are calculated at $0.25 per square foot.
Printed: 24-Apr-12
532
65
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD20 - Miles Avenue Reconstruction (Adams Street to Dune Palms Road)
Description
The project will reconstruct the eastbound and westbound number 1 (center) lanes from Adams Street to Dune Palms Road. The
improvements include new AC pavement and base material, striping, crack seal, and slurry seal as needed.
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: To Be Determined
573,221 573,221
Category
To Be Determined
Total
Administration
20,923
20,923
Engineering
41,845
41,845
Construction
418,451
418,451
Inspection
40,799
40,799
Professional
20,923
20,923
Other: Contingency
30,280
30,280
Other:
0
Expense Amount Total
0 0 0 0 0 573,221
0 573.221
n..atinn rnete
Category To Be Determined Total
General Fund 0 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
[Additional Comments:
Operating Costs are calculated at $0.25 per square foot.
Printed: 24-Apr-12
533
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Regional Improvement
Project: AD21 - Jefferson Street Interchange
Description
The project will reconstruct the interchange on Jefferson Street at Interstate 10. The City of Indio is serving as the Lead Agency on behalf
of CVAG, the County of Riverside and the City of La Quints.
Revenue Amounts
Unfunded Appropriation by Fiscal Year
Category
2014/2015 2015/2016
Total
General Fund
- 0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF-Community Center
0
DIF - Maintenance Facility
0
Other: TO BE DETERMINED
4,098,750 4,098,750
8,197,500
Other:
0
Revenue Amount Total 0 0
0 0 0 4,098,750 4,098,750
8,197,500
Expense Amounts
Category
2014/2015
2015/2016
Total
Administration
0
Engineering
0
Construction
0
Inspection
0
Professional
0
Contingency
Other: CVAG Reimbursement
4,098,750
4,098,750
8,197,500
,Expense Amount Total 0 0
F 0 0 0 4,098,750
4,098,750
8,197,500
n..e #i.,., r•...ara
Category
2010/2011 2011/2012 201212013 2013/2014 2014/2015 Total
General Fund
0
Other:
0
Operating Cost Total 0 0
0 0 0 0 0 0
Additional Comments:
Project Status: Percent Complete
The Jefferson Street Interchange Improvements are currently estimated to
cost $77,886,000. CVAG has committed to funding 75% of this amount.
The Cities of La Quinta, Indio, and the County of Riverside are responsible
or the remaining 25% (Local Share) currently estimated at $19,471,500.
The 25% Local Share is distributed 0.50% to the County of Riverside,
57.4% to the City of Indio, and 42.1 % to the City of La Quinta based on an
"area of benefit" calculation. The numbers presented are "worst case" and
are likely to be reduced as the project gets closer to construction.
Shading represents the current Fiscal Year. Printed: 24-Apr-12
5,34
67
CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD22- New Traffic Signal (Caleo Bay & Avenue 47)
Description
Prepare traffic signal warrant analysis, design and construct new traffic signal.
Revenue Amounts
Category
To Be Determined Total
General Fund
- 0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
430,000 430,000
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To Be Determined
0
Other:
0
Revenue Amount Total
0 0 0 0 0 430,000 0 430,000
Category
To Be Determined
Total
Administration
21,500
21,500
Engineering
43,000
43,000
Construction
321,425
321,425
Inspection
_ 33,325
33,325
Professional
10,750
10,750
Other:
0
Other:
0
Expense Amount Total
- 0 0 0 0 0 430,000
0 430,000
Operating Costs
Category
To Be Determined Total
General Fund
Other:
15,000 15,000
0
Operating Cost Total
0 0 0 0 0 15,000 0 15,000
Additional Comments:
Project costs have been updated to reflect the costs presented within the September 16, 2008 DIF Update.
Printed: 24-Apr-12
535
m
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD23 - New Traffic Signal (Washington Street @ Lake La Quinta Drive)
Description
Prepare traffic signal warrant analysis, design and construct new traffic signal.
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
OF - Library
OF - Community Center
DIF - Maintenance Facility
Other: To Be Determined
Or amfinn CoaLa
215,000
43,000
321,425
33,325
10,750
21
Category To Be Determined
Total
General Fund 15,000
Other:
15,000
0
Operating Cost Total 0 0 0 0 0 15,000
0 15,000
Additional Comments:
Project costs have been updated to reflect the costs presented within the September 16, 2008 DIF Update.
Printed: 24-Apr-12
536
m
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD24 - New Traffic Signal (Dune Palms Road @ Corporate Center Drive)
Description
Prepare traffic signal warrant analysis, design and construct new traffic signal.
act Area 1
ect Area 2
- Transportation
- Parks & Recreation
- Civic Center
- Library
- Community Center
- Maintenance Facility
er: To Be Determined
r)nornfinn Cmf%
430,000
43,000
321,425
33,325
10,750
Category To Be Determined
Total
General Fund 15,000
Other:
15,000
0
Operating Cost Total 0 0 0 0 0 15,000
0 15,000
Additional Comments:
Project costs have been updated to reflect the costs presented within the September 16, 2008 DIF Update.
Printed: 24-Apr-12
537
70
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD25 - New Traffic Signal (Eisenhower Drive @ Montezuma)
)ascription
)rapers traffic signal warrant analysis, design and construct new traffic signal.
Revenue Amounts
Category
To Be Determined Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF- Transportation
430,000 430,000
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To Be Determined
- 0
Other:
0
Revenue Amount Total
0 0 0 0 0 430,000 0 430,000
Category
- To Be Determined
Total
Administration
21,500
21,500
Engineering
43,000
43,000
Construction
321,425
321,425
Inspection
33,325
33,325
Professional
10,750
10,750
Other:
0
Other:
0
Expense Amount Total
0 0 0 0 0 430,000
0 430,000
CategoryCalagory To Be Determined Total
General Fund 15,000 15,000
Other: 0
Operating Cost Total 0 0 0 0 0 15,000 0 15,000
Additional Comments:
Project costs have been updated to reflect the costs presented within the September 16, 2008 DIF Update.
Printed: 24-Apr-12
%.10 - 538
71
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD26 - New Traffic Signal (Madison @ Avenue 50)
Description
Prepare traffic signal warrant analysis, design and construct new traffic signal.
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: City of Indio
107,500 107
322,500
Category To Be Determined Total
Administration 21,500 21,500
Engineering 43,000 43,000
Construction 321,425 321,425
Inspection 33,325 33,325
Professional 10,750 10,750
Other: 0
Other: 0
Expense Amount Total 0 0 0 0 0 430,000 0 430,000
Operating Costs
Catenory
To Be Determined Total
General Fund
3,750 3,750
Other:
0
Operating Cost Total 0 0
0 0 0 3,750 0 3,750
Additional Comments:
The City of Indio owns three comers or 75% of the proposed signal.
Project costs have been updated as presented within the
September 16, 2008 DIF update.
Printed: 24-Apr-12
,. IF
539
72
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD27 - New Traffic Signal (Madison Street @ Avenue 52)
Description
Prepare traffic signal warrant analysis, design and construct new traffic signal.
Revenue Amounts
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: City of Indio
322,500
107,500 107
Category
To Be Determined
Total
Administration
21,500
21,500
Engineering
43,000
43,000
Construction
321,425
321,425
Inspection
33,325
33,325
Professional
10,760
10,750
Other:
0
Other:
0
Expense Amount Total
0 0 0 0 0 430,000
0 430,000
Category
To Be Determined Total
General Fund
11,250 11,250
Other:
0
Operating Cost Total 0
0 0 0 0 11,250 0 11,250
Additional Comments:
City of Indio owns one corner or 25% of the proposed signal.
Project costs have been updated to reflect the costs presented within
the September 16, 2008 DIF update.
Printed: 24-Apr-12
_ 540
73
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD28 - New Traffic Signal (Madison Street @ Avenue 54)
Description
Design and construct new traffic signal.
ect Area 1
ect Area 2
- Transportation
- Parks & Recreation
- Civic Center
- Library
- Community Center
- Maintenance Facility
Dr: City of Indio
430,000
Category
To Be Determined
Total
Administration
21,500
21,500
Engineering
43,000
43,000
Construction
321,425
321,425
Inspection
33,325
33,325
Professional
10,750
10,750
Other:
0
Other:
0
Expense Amount Total
0 0 0 0 0 430,000
0 430,000
Ooeratina Costs
Category
To Be Determined Total
General Fund
Other:
15,000 15,000
0
Operating Cost Total
0 0 0 0 0 15,000 0 15,000
Additional Comments:
Printed: 24-Apr-12
r 541
74
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD29 - New Traffic Signal (Jefferson Street @ Avenue 54)
Description
Prepare traffic signal warrant analysis, design and construct new traffic signal.
ct Area 1
ct Area 2
Transportation .
Parks & Recreation
Civic Center
Library
Community Center
Maintenance Facility
': County of Riverside
430,000
Category
To Be Determined
Total
Administration
21,500
21,500
Engineering
43,000
43,000
Construction
321,425
321,425
Inspection
33,325
33,325
Professional
10,750
10,750
Other:
0
Other:
0
Expense Amount Total
0 0 0 0 0 430,000
0 430,000
ODeratina Costs
Category - To Be Determined
Total
General Fund 15,000
Other:
15,000
0
Operating Cost Total 0 0 0 0 0 15,000
0 15,000
Additional Comments:
Project costs have been updated to refect the costs presented within the September 16, 2008 DIF Update.
Printed: 24-Apr-12
+r _.
54%
75
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD30 - New Traffic Signal (Madison @ Avenue 58)
Description
Prepare traffic signal warrant analysis, design and construct new traffic signal.
ICataaery To Be Determined Total I
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: County of Riverside
430,000
Category
To Be Determined
Total
Administration
21,500
21,500
Engineering
43,000
43,000
Construction
321,425
321,425
Inspection
33,325
33,325
Professional
10,750
10,750
Other:
0
Other:
0
lExpense Amount Total
0 0 0 0 0 430,000
0 430,000
Ooeratina Costs
Category To Be Determined
Total
General Fund 15,000
Other:
15,000
0
Operating Cost Total 0 0 0 0 0 15,000
0 15,000
Additional Comments:
Project costs have been updated to refect the costs presented within the September 16, 2008 DIF Update.
Printed: 24-Apr-12
h 543
76
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD31 - New Traffic Signal (Madison Street @ Avenue 60)
Description
Prepare traffic signal warrant analysis, design and construct new traffic signal.
Project Area 1
Project Area 2
'DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: County of Riverside
430,000
Category
To Be Determined
Total
Administration
21,500
21,500
Engineering
43,000
43,000
Construction
321,425
321,425
Inspection
- 33,325
33,325
Professional
10,750
10,750
Other:
0
Other:
0
,Expense Amount Total
0 0 0 0 0 430,000
0 430,000
nnnm}inn Cnata
Category To Be Determined
Total
General Fund 15,000
Other:
15,000
0
Operating Cost Total 0 0 0 0 0 15,000
0 15,000
Additional Comments:
Project costs have been updated to refectthe costs presented within the September 16, 2008 DIF Update.
Printed: 24-Apr-12
544
77
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD32 - New Traffic Signal (Monroe Street @ Avenue 52)
Description
Prepare traffic signal warrant analysis, design and construct new traffic signal.
Revenue Amounts
Cateoory
To Be Determined
Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
- 0
DIF - Transportation
107,500
107,500
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: City of Indio
322,500
322,500
Other:
0
Revenue Amount Total
0 0 0 0 0 430,000
0 430,000
43,000
321,425
33,325
10,750
Oneretina Costs
Category
To Be Determined Total
General Fund
3,750 3,750
Other:
0
Operating Cost Total 0 0
0 0 0 3,750 0 3,750
Additional Comments:
City of Indio owns three comers or 75% of the proposed signal.
Project costs have been updated to refect the costs presented
within the September 16, 2008 DIF Update.
Printed: 24-Apr-12
..„ 545
W-1
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD33 - New Traffic Signal (Monroe Street @ Avenue 54)
Description
Prepare traffic signal warrant analysis, design and construct new traffic signal.
Revenue Amounts
To
Infrastructure
Project Area 1
Project Area 2
DIF- Transportation _ 215,000
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: County of Riverside 215,000
Category
To Be Determined
Total
Administration
21,500
21,500
Engineering
43,000
43,000
Construction
321,425
321,425
Inspection
33,325
33,325
Professional
10,750
10,750
Other:
0
Other:
0
Expense Amount Total
0 0 0 0 0 430,000
0 430,000
Ooeratina Costs
Catimory
To Be Determined Total
General Fund
7,500 7,500
Other:
0
Operating Cost Total 0 0
0 0 0 7,500 0 7,500
Additional Comments:
County of Riverside owns two corners or 50% of the proposed signal.
Project costs have been updated to refect the costs
presented within the September 16, 2008 DIF Update.
Printed: 24-Apr-12
546
79
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD34 - New Traffic Signal (Monroe Street @ Airport Blvd.)
Description
Prepare traffic signal warrant analysis, design and construct new traffic signal.
Revenue Amounts
Catenory
To Be Determined
Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
-
0
DIF- Transportation
215,000
215,000
DIF - Parks & Recreation
0
DIF - Civic Center
�0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: County of Riverside
215,000
215,000
Other: To Be Determined
0
Revenue Amount Total
0 0 0 0 0 430,000
0 430,000
Category
To Be Determined
Total
Administration
21,500
21,500
Engineering
43,000
43,000
Construction
321,425
321,425
Inspection -
33,325
33,325
Professional
10,750
10,750
Other:
0
Other:
0
Ez ense Amount Total
0 0 0 0 0 430,000
0 430,000
Category
To Be Determined
Total
General Fund
7,500
7,500
Other:
0
Operating Cost Total 0 0
0 0 0 7,500 0
7,500
Additional Comments:
County of Riverside owns two comers or 50% of the proposed signal.
Project costs have been updated to reflect the costs
presented within the September 16, 2008 DIF update.
Printed: 24-Apr-12
,r -
54 7
m
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD35- New Traffic Signal (Monroe Street @ Avenue 58)
Description
Prepare traffic signal warrant analysis, design and construct new traffic signal.
Revenue Amounts
Category
To Be Determined
Total
General Fund
0
Infrastructure
-
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
215,000
215,000
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: County of Riverside
215,000
215,000
Other: To Be Determined
0
Revenue Amount Total
0 0 0 0 0 430,000
0 430.000
Category
To Be Determined -
Total
Administration
21,500
21,500
Engineering
43,000
43,000
Construction
321,425
321,425
Inspection
33,325
33,325
Professional
10,750
10,750
Other:
0
Other:
0
,Expense Amount Total
0 0 0 0 0 430,000
0 430,000
Operating Costs
Category
To Be Determined Total
General Fund
7,500 7,500
Other:
0
Operating Cost Total 0 0
0 0 0 7,500 0 7,500
Additional Comments:
County of Riverside owns two corners or 50% of the proposed signal.
Project costs have been updated to reflect the costs
presented within the September 16, 2008 DIF update.
Printed: 24-Apr-12
tt ; 548
M.
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD36 - New Traffic Signal (Monroe Street @ Avenue 60)
Description
Prepare traffic signal warrant analysis, design and construct new traffic signal.
Amount
ct Area 1
ct Area 2
Transportation 430,000'
Parks & Recreation
Civic Center
Library
Community Center
Maintenance Facility
': County of Riverside
Category To Be Determined Total
Administration 21,500 21,500
Engineering 43,000 43,000
Construction 321,425 321,425
Inspection 33,325 33,325
Professional 10,750 10,750
Other: 0
Other: 0
JExpenseAmountTotal 0 0 0 0 0 430,000 0 430,000
Operating Costs
Cateciory To Be Determined
Total
General Fund 15,000
Other:
15,000
0
Operating Cost Total 0 0 0 0 0 15,000
0 15,000
Additional Comments:
Project costs have been updated to reflect the costs presented within the September 16, 2008 OF update.
Printed: 24-Apr-12
.V 549
m
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD37 - New Traffic Signal (Monroe Street @ Avenue 61)
Description
Prepare traffic signal warrant analysis, design and construct new traffic signal.
Revenue Amounts
Category
To Be Determined
Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF- Transportation
- 322,500
322,500
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: County of Riverside
107,500
107,500
Other. To Be Determined
0
RavenueAmountTotal
0 0 0 0 0 430,000
0 430,000
Category
To Be Determined
Total
Administration
21,500
21,500
Engineering
43,000
43,000
Construction
321,425
321,425
Inspection
33,325
33,325
Professional
10,750
10,750
Other:
0
Other:
0
,Expense Amount Total
0 0 0 0 0 430,000
0 430,000
Operating Costs
Cateaory
To Be Determined Total
General Fund
11,250 11,250
Other:
0
Operating Cost Total 0 0
0 0 0 11,250 0 11,250
Additional Comments:
County of Riverside owns one corner or 25% of the proposed signal.
Project costs have been updated to reflect the costs presented
within the September 16, 2006 DIF update.
Printed: 24-Apr-12
550
m
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD38 - New Traffic Signal (Monroe Street @ Avenue 62)
Description
Prepare traffic signal warrant analysis, design and construct new traffic signal.
Revenue Amounts
Category
To Be Determined
Total
General Fund
0
Infrastructure
-
0
Project Area 1
0
Project Area 2
0
DIF- Transportation
107,500 -
107,500
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF -Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: County of Riverside
322,500
322,500
Other: To Be Determined
0
Revenue Amount Total
0 0 0 0 0 430,000
0 430,000
Category
To Be Determined
Total
Administration
21,500
21,500
Engineering
43,000
43,000
Construction
321,425
321,425
Inspection
33,325
33,325
Professional
10,750
10,750
Other:
0
Other:
0
Expense Amount Total
0 0 0 0 0 430,000
0 430,000
nne.r•n., r...M
Category
To Be Determined Total
General Fund
3,750 3,750
Other:
0
Operating Cost Total 0 0
0 0 0 3,750 0 3,750
Additional Comments:
County of Riverside owns three comers or 75% of the proposed signal.
Project costs have been updated to reflect the costs
presented within the September 16, 2008 DIF Update.
Printed: 24-Apr-12
551
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD39 - New Traffic Signal (Jefferson Street @ Dunbar)
Description
Prepare Signal Warrant Analysis, design and construct new traffic signal.
Revenue Amounts
Catenory
To Be Determined
Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF- Transportation
107,500
107,500
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
Other: County of Riverside
107,500
107,500
Other: City of Indio
107,500
107,500
Other: Developer Contribution
107,500
107,500
RevenueAmountTotal
0 0 0 0 0 430,000
0 430,000
43,000
321,425
33,325
10,750
Operating Costs
Category -
To Be Determined Total
General Fund
3,750 3,750
Other:
0
Operating Cost Total 0 0 0
0 0 3,750 0 3,750
Additional Comments:.
The project is shared with the City of Indio (25%) and the County of Riverside (25%).
The remaining 25% will be contributed by the
adjacent developer. Project costs have been updated to reflect the costs presented within the September 16, 2008 DIF update.
Printed: 24-Apr-12
552
m
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD40 - New Traffic Signal (Washington Street at Via Sevilla)
)ascription '
Drepare Signal Warrant Analysis and construct traffic signal at intersection of Washington Street and Villa Sevilla.
Revenue Amounts
Category
To Be Determined
Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
215,000
215,000
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: Indian Wells
215,000
215,000
Other:
0
RevenueAmountTotal
0 0 0 0 0 430,000
0 430,000
Category
To Be Determined
Total
Administration
21,500
21,500
Engineering
43,000
43,000
Construction
321,425
321,425
Inspection
- 33,325
33,325
Professional
10,750
10,750
Other:
0
Other:
0
Expense Amount Total
0 0 0 0 0 430,000
0 430,000
Category
To Be Determined Total
General Fund
7,500 7,500
Other:
0
Operating Cost Total
0 0 0 0 0 7,500 0 7,500
Additional Comments:
The project is shared with the City
of Indian Wells (50%). Project costs have been updated as presented within the September 16,
2009 Transportation DIF update. _
Printed: 24-Apr-12
H 553
FR
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD41 - Traffic Signal Citywide Central Control Unit
Description
Design and install a Citywide Central Control Unit that will enable all City owned traffic signals to be controlled from the Civic Center.
Revenue Amounts
Category
To Be Determined
Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF- Transportation
394,130
394,130
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF -Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: TBD
705,870
705,870
Other:
0
RevenueAmountTotal
0 0 0 0 0 1,100,000
0 1,100,000
Category To Be Determined Total
Administration 55,000 55,000
Engineering 110,000 110,000
Construction 935,000 935,000
Inspection 0
Professional 0
Other: 0
Other 0
Expense Amount Total 0 0 0 0 0 1,100,000 0 1,100,000
Operatina Costs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Project costs were updated as presented within the September 16, 2008 DIF Update.
Printed: 24-Apr-12
554
m
CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD42 - Sound Attenuation Wall (E. Madison at Trilogy)
Description
Design and construct sound attenuation wall.
Revenue Amounts
Category
To Be Determined Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
192,115 192,115
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
- 0
DIF - Community Center
0
DIF - Maintenance Facility
- 0
Other: To Be Determined
0
Other:
0
Revenue Amount Total
0 0 0 0 0 192,115 0 192,115
Category To Be Determined Total
Administration 7,000 7,000
Engineering 14,000 14,000
Construction 140,000 140,000
Inspection 13,650 13,650
Professional 0
Other: Contingency 17,465 17,465
Other: 0
Expense Amount Total 0 0 0 0 0 192,115 0 192,115
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
The costs have been updated as presented within the September 16, 2008 DIF update.
Printed: 24-Apr-12
y 555
M
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Public Facility
Project: AD43 - City Hall Solar Panels -
Description
The proposed improvements include the installation of photo voltaic solar panels on the parking structures at the La Quinta City Hall.
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF -Community Center
DIF - Maintenance Facility
DIF - Fire
50,000
950,000
Contingency
flnornfinn Cnsre
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
556
19
CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Public Facility
Project: AD44- Library/Senior Center Solar Panels
Description
The proposed improvements include the installation of photo voltaic solar panels on the parking structures at the La Quinta Library
and Senior Center.
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
DIF - Fire
50,000
950,000
Contingency
nnamfinn C�fs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
557
1z41
CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Public Facility
Project: AD45 - Corporate Yard - Phases II and III
Description
Phase II of the Corporate Yard includes the construction of the Administrative Offices and Crew Spaces. Phase III includes the
construction of Maintenance Shops and Departmental Storage Facilities.
ral Fund
ct Area 1
ct Area 2
Transportation
Parks & Recreation
Civic Center
Library
Community Center
Maintenance Facility
Fire
Phase II Phase III
1,002,498 1,933,792
Category
To Be Determined
Total
Phase II Phase III
Administration
112,500 123,550
236,050
Engineering
59,711
59,711
Construction
2,250,000 2,471,000
4,721,000
Inspection
219,375 240,923
460,298
Professional
-
0
Other: Contingency
258,188 283,547
541,735
Other:
o
Ex nseAmountTotal
0 0 0 0 2,899,774 3,119,020
0 6,018,794
n.amfinn Cn fc
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
The costs presented have been updated to reflect the costs presented within the September 16, 2008 DIF update.
Printed: 24-Apr-12
558
4
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAMDETAIL
Project Type:. Public Facility
Project: AD46 - Community Center
Description
Design and construct a new Community Center.
Revenue Amounts
Category
To Be Determined
Total
General Fund
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks 8 Recreation
0
DIF - Civic Center
0
OF - Library
0
DIF-Community Center
1,862,845
1,862,845
DIF - Maintenance Facility
0
DIF - Fire
0
Other: To Be Determined
1,137,155
1,137,155
Revenue Amount Total
0 0 0 0 0 3,000,000
0 3,000,000
Category
To Be Determined
Total
Administration
93,142
93,142
Engineering
220,000
220,000
Construction
- 2,200,000
2,200,000
Inspection
214,500
214,500
Professional
55,000
55,000
Other: Contingency
217,358
217,358
Other:
0
,Expense Amount Total
0 0 0 0 0 3,000,000
0 3,000,000
Ooeratlna Costs
Category To Be Determined
Total
General Fund 75,000
Other:
75,000
0
Operating Cost Total 0 0 0 0 0 75,000
0 75,000
Additional Comments:
The costs presented have been updated to reflect the costs presented within the September 16, 2008 DIF update.
Printed: 24-Apr-12
559
92
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Public Facility
Project: AD47 - Southeast Area Fire Station
Description
Improvements include site acquisition, design and construction of new fire station in southeast area of La Quinta.
ICateaory To Be Determined Total 1
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
DIF - Fire
2,198,500 2,1
2.198.500 2.1
Category
To Be Determined
Total
Administration
163,154
163,154
Engineering
326,308
326,308
Construction
3,263,080
3,263,080
Inspection
318,150
318,150
Professional
0
Other: Contingency
326,308
326,308
,Other :
0
lExpensoAmountTotal
0 0 0 0 0 4,397,000
0 4,397,000
ODeratina Coats
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments: -
The project costs have been updated to reflect the costs presented within the September 16, 2008 DIF update.
Printed: 24-Apr-12
560
93
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Public Facility
Project: AD48 - Black Box Theater
Description
The proposed improvements include the construction of a 7,500 square foot City owned theater within the Village area.
act Area 1
act Area 2
- Transportation
- Parks & Recreation
- Civic Center
- Library
- Community Center
- Maintenance Facility
- Fire
=_r: To Be Determined
Category
To Be Determined
Total
Administration -
60,000
60,000
Engineering
300,000
300,000
Construction
2,047,500
2,047,500
Inspection
292,500
292,500
Professional
60,000
60,000
Other: Contingency
240,000
240,000
Other:
0
,Expense Amount Total
0 0 0 0 0 3,000,000
0 3,000,000
Oneratino Costs
Category
To Be Determined Total
General Fund
0
Other:
0
Operating Cost Total 0 0
0 0 0 0 0 0
Additional Comments:
Construction of the future theater facility is anticipated in the year 2020,
Operating costs will be calculated when specific information
is available.
Printed: 24-Apr-12
561
M
CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Public Facility
Project: AD49 - SilverRock Resort Irrigation and Pump Station Replacement
Description
The project will reconstruct the irrigation system and pump station at the SilverRock Resort Golf Course.
ct Area 1
ct Area 2
Transportation
Parks & Recreation
Civic Center
Library
Community Center
Maintenance Facility
Fire
Category
To Be Determined
Total
Administration
45,630 -
45,630
Engineering
228,150
228,150
Construction
1,557,124
1,557,124
Inspection
222,446
222,446
Professional
45,630
45,630
Other: Contingency
182,520
182,520
Other:
0
Expense Amount Total
0 0 0 0 0 2,281,500
0 2,281,500
Operating Costs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
The useful life of the municipal golf course irrigation system and pump station is estimated at 35 to 30 years. This future
improvement will be implemented at the time the existing facilities begin to fail due to age.
Printed: . 24-Apr-12
562
95
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Public Facility
Project: AD50 - SilverRock Resort Phase II Infrastructure
Description
The project includes the preparation of the plans, specifications and engineer's estimate (PS&E) and the construction of the SilverRock
Resort Phase II Infrastructure Improvements. Improvements include, but may not be limited to, on site sewer, water, dry utilities, CVWD
irrigation lines, golf cart bridges, CVWD well site land acquisition and well site, and the payment of fees and/or permits.
Revenue Amounts
Category
To Be Determined Total
General Fund
0
Infrastructure
- 0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
- 0
DIF - Community Center
0
DIF - Maintenance. Facility
0
DIF - Fire
0
Other: To Be Determined
22,223,141 22,223,141
Revenue Amount Total
0 0 0 0 0 22,223,141 0 22,223,141
Category To Be Determined Total
Administration 0
Engineering - 0
Construction 18,278,534 18,278,534
Inspection - _ - 1,722,293 1,722,293
Professional 0 0
Other: FF&E/Owner Items 0
Contingency 2,222,314 2,222,314
,Expense Amount Total 0 0 0 0 - 0 22,223,141 0 22,223,141
ODeratina Costs
Category
To Be Determined
Total
General Fund
Other:
550,000
550,000
0
Operating Cost Total
0 0 0 0 0 550,000
0 550,000
Additional Comments:
Printed: 24-Apr-12
563
M
CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Public Facility
Project: AD51 - SilverRock Resort Clubhouse - Construction Phase
Description
The project includes the preparation of the plans, specifications and engineer's estimate (PS&E) and the construction of the SilverRock
Resort Clubhouse.
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
DIF - Fire
Category
To Be Determined
Total
Administration
508,240
508,240
Engineering
1,836,000
1,836,000
Construction
18,911,699
18,911,699
Inspection
775,000
775,000
Professional
- 0
0
Other. FF&E/Owner Items
1,725,500
1,725,500
Contingency
- 1,655,571
1,655,571
Expense Amount Total
0 0 0 0 0 25,412,010
0 25,412,010
Operating Costs
Category To Be Determined Total
General Fund 550,000 550,000
Other: 0
Operating Cost Total 0 0 0 0 0 550,000 0 550,000
Additional Comments:
The annual operating costs of the permanent clubhouse were extracted from the "Evaluation of SihrerRock Resort Golf Course Capital
Improvement Options" prepared by Economics Research Associates (ERA), dated January 18, 2005.
Printed: 24-Apr-12
564
M
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Public Facility
Project: AD52 - SilverRock Resort Phase II Golf Course
Description -
The project includes the preparation of the plans, specifications and engineer's estimate (PS&E) and the construction of the second 18
hole municipal golf course at the SilverRock Resort.
ProjectArea 1
j Project Area 2
!DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF -Community Center
DIF - Maintenance Facility
DIF - Fire
Other: To Be Determined
Category
To Be Determined
Total
Administration
421,200
421,200
Engineering
2,106,000
2,106,000
Construction
15,589,665
15,589,665
Inspection
1,468,935
1,468,935
Professional
0
0
Contingency
1,474,200
1,474,200
Expense Amount Total
0 0 0 0 0 21,060,000
0 21,060,000
Operating Costs
Category To Be Determined Total
General Fund 1,550,000 1,550,000
Other: 0
Operating Cost Total 0 0 0 0 0 1,550,000 0 1550,000
Additional Comments:
The annual operating costs of the 2nd golf course were extracted from the "Evaluation of SilverRock Resort Golf Course Capital
Improvement Options" prepared by Economics Research Associates (ERA), dated January 18, 2005.
Printed: 24-Apr-12
565
M
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Public Facility
Project: AD53 - SilverRock Resort Phase It Entry Feature/Roads
Description
The project includes the preparation of the plans, specifications and engineer's estimate (PS&E) and the construction of the SilverRock
Resort Phase II Entrance Feature and Road Improvements
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
.DIF - Community Center
DIF - Maintenance Facility
DIF - Fire
Other: To Be Determined
Category To Be Determined Total
Administration 71,800 71,800
Engineering 351,000 351,000
Construction 4,289,739 4,289,739
Inspection 322,262 322,262
Professional 0 0
Contingency 559,423 559,423
Expense Amount Total 0 0 0 0 0 5,594,224 0 5,594,224
Operating Costs
Category To Be Determined Total
General Fund 1,550,000 1,550,000
Other: 0
Operating Cost Total 0 0 0 0 0 1,550,000 0 1,550,000
Additional Comments:
The annual operating costs of the 2nd golf course were extracted from the "Evaluation of SilverRock Resort Golf Course Capital
Improvement Options' prepared by Economics Research Associates (ERA), dated January 18, 2005.
Printed: 24-Apr-12
566
m
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Park Improvements
Project: AD54 - New Community Sports Park
Descnption
Prepare the plans, specifications and engineer's estimate (PS&E) and construct a 40 acre Community Park as defined within the City
General Plan. _
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: To Be Determined
Total
385,376
7,130,537 7,
12,484,087
Expense Amounts
Category
To Be Determined
Total
Administration
200,000
200,000
Engineering
750,000
750,000
Construction
16,725,000
16,725,000
Inspection
400,000
400,000
Professional
125,000
125,000
Other: Contingency
1,800,000
1,800.000
Other:
0
Expense Amount Total
0 0 0 0 0 20,000,000
0 20.000.000
Category
To Be Determined Total
General Fund
Other:
100,000 100,000
0
Operating Cost Total
0 0 0 0 0 100,000 0 100,000
Additional Comments:
Printed: 24-Apr-12
567
100
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Park Improvements
Project: AD55 - SilverRod( Resort Passive Park,
Description -
Prepare the plans, specifications and engineer's estimate (PS&E) and construct a 40 acre passive park at the SilverRod( Resort. The
park will be located at the southwest corner of Jefferson Street and Avenue 52.
act Area 1
act Area 2
- Transportation
- Parks & Recreation
- Civic Center
- Library
- Community Center
- Maintenance Facility
ar: To Be Determined 10,000,000
Expense Amounts
Category -- -
To Be Determined
Total
Administration
100,000
100,000
Engineering
750,000
750,000
Construction
7,725,000
7,725,000
Inspection
- 400,000
400,000
Professional
125,000
125,000
Other: Contingency
900,000
900,000
Other:
0
,Expense Amount Total
0 0 0 0 0 10,000,000
0 10,000,000
n..o finn Cnwht
Category
To Be Determined
Total
General Fund
Other:
75,000
75,000
0
Operating Cost Total
0 0 0 0 0 75,000
0 75,000
Additional Comments:
Printed: 24-Apr-12
met
101
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Public Facility
Project: AD56 - Sports Complex Field Improvements
Description
The proposed improvements include upgraded baseball1softball fields and multi -purpose fields
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
DIF - Fire
Category
To Be Determined
Total
Administration
111,023
111,023
Engineering
555,113
555,113
Construction
3,677,620
3,677,620
Inspection
541,235
541,235
Professional
111,023
111,023
Other: Contingency
555,113
555,113
Other:
0
Expense Amount Total
0 0• 0 0 0 5,551,125
0 5,551,125
n.,o.ntinn c.,Qfq
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
The future upgrade of the field lighting may result in cost savings as a result of the installation of a more energy efficient system.
Operating costs will be calculated when project specific information is available.
Printed: 24-Apr-12
569
102
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD57 - 5 Bus Shelters
Description
I
Construction of 5 non -advertising bus shelters on Highway 111.
Revenue Amounts
Category
To Be Determined Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To Be Determined
625,000 625,000
Other:
0
Revenue Amount Total
0 0 0 0 0 625,000 0 625,000
Category
To Be Determined
Total
Administration
12,500
12,500
Engineering
62,500
62,500
Construction
420,313
420,313
Inspection
60,938
60,938
Professional
18,750
18,750
Other: Contingency
50,000
50,000
Other:
0
Expense Amount Total
0 0 0 0 0 625,000
0 625,000
Ooeratinq Costs
Cateaory
To Be Determined
Total
General Fund
Other:
2,500
2,500
0
Operating Cost Total
0 0 0 0 0 2,500
0 2,500
Additional Comments:
Printed: 24-Apr-12
510
103
CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD58 -Village Area Electric Vehicle Charging Station
Description
The proposed improvements include the installation of 5 electric vehicle charging stations within the Village parking lot.
ct Area 1
ct Area 2
Transportation
Parks & Recreation
Civic Center
Library
Community Center
Maintenance Facility
To Be Determined
205,838
Total
Category To Be Determined Total
Administration 4,117 4,117
Engineering 15,000 15,000
Construction 150,000 150,000
Inspection 14,625 14,625
Professional 7,500 7,500
Other: Contingency 14,596 14,596
Other: 0
Expense Amount Total 0 0 0 0 0 205,838 0 205,838
n..e. +i.. r....e
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
t 571
104
CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Street Improvement
Project: AD59 - Phase I (Part 2) Golf Cart Routes
Description
The proposed improvements include the installation Golf Cart travel lanes on various streets within the City.
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: To be determined
680,738
Category To Be Determined Total
Administration 25,000 25,000
Engineering 50,519 50,519
Construction 505,186 505,186
Inspection 49,256 49,256
Professional 25,259 25,259
Other: Contingency 25,519 25,519
Other: 0
Expense Amount Total 0 0 0 0 0 680,738 0 680,738
Omeratinn Costs
Cateaory To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
572
105
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD60 - Whitewater Channel Regional Bike Trial
Description
Cooperate with the Coachella Valley Association of Governments (CVAG) and adjacent Cities to develop a Regional Bike Trail on the
south side of the Whitewater River the length of the City's easttwest boundaries.
ect Area 1
act Area 2
- Transportation
- Parks & Recreation
- Civic Center
- Library
- Community Center
- Maintenance Facility
sr: To be determined
2,290,750 2,290,
Category To Be Determined Total
Administration 85,000 85,000
Engineering 170,000 170,000
Construction 1,700,000 1,700,000
Inspection 165,750 165,750
Professional 0
Other: Contingency 170,000 170,000
Other: 0
Expense Amount Total 0 0 0 0 0 2,290,750 0 2,290,750
Operating Costs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
573
106
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD61 - Calle Estado/La Fonda Mid Block Crossing
Description
The proposed improvements will install a mid -block pedestrian crossing between Calle Estado and La Fonda. Improvements include
decorative interlocking pavers, landscape and irrigation, and site furnishings.
Revenue Amounts
Category
To Be Determined Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To be determined
115,271 115,271
Other:
0
Revenue Amount Total
0. 0 0 0 0 115,271 0 115,271
Category To Be Determined Total
Administration 5,000 5,000
Engineering 8,537 8,537
Construction 85,370 85,370
Inspection 6,616 6,616
Professional 0
Other: Contingency 9,748 9,748
Other: 0
,Expense Amount Total 0 0 0 0 0 115,271 0 115,271
Operating Costs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
This project was originally programmed to receive funding during Fiscal Year 2007/2008. The project was removed from the capital
budget in Fiscal Year 200912010 due to unresolvable right of way issues.
Printed: 24-Apr-12
574
107
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD62 - Village Area Parking Structure
Description
The proposed improvement will install a 300 space parking structure within the Village area.
Infrastructure
Project Area 1 -
Project Area 2
DIF - Transportation
DIF - Parks & Recreation -
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: To be determined 7,500,000
Category
- To Be Determined
Total
Administration
150,000
150,000
Engineering
750,000
750,000
Construction
5,043,750
5,043,750
Inspection
731,250
731,250
Professional
225,000
225,000
Other: Contingency
600,000
600,000
Other:
0
Expense Amount Total
0 0 0 0 0 7,500,000
0 7,500,000
Operating Costs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Operating costs are unknown at this time.
Printed: 24-Apr-12
575
im
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD63 - Highway 111 Landscape Enhancements (City Entrance Monuments)
Description
The proposed improvements will enhance the city entrance monuments and adjoining landscape, irrigation and low level lighting in
accordance with the recommendations presented within the Highway 111 Corridor Landscape Design Guidelines, dated January 20,
2011.
ct Area 1
ct Area 2
Transportation
Parks & Recreation
Civic Center
Library
Community Center
Maintenance Facility
- To be determined
1,689,000
Category To Be Determined Total
Administration 34,000 34,000
Engineering 127,163 127,163
Construction 1,271,628 1,271,628
Inspection 123,984 123,984
Professional 63,581 63,581
Other: Contingency 68,644 68,644
Other: 0
Expense Amount Total 0 0 0 0 0 1,689,000 0 1,689,000
nnan}inn Cnx1x
Category
To Be Determined
Total
General Fund
Other:
15,275
15,275
0
Operating Cost Total 0 0
0 0 0 15,275
0 15,275
Additional Comments:
Operating costs are calculated at $0.25 per square foot.
Printed: 24-Apr-12
576
109
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD64 - Calls Tampico Mid Block Crossing
Description
The proposed improvements will install a mid -block pedestrian crossing on Calle Tampico between Washington Street and Avenida
Bermudas. Improvements will include a flashing signal type crossing.
Revenue Amounts
Category
To Be Determined Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF- Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To be determined
215,000 215,000
Otherr
0
Revenue Amount Total
0 0 0 0 0 215,000 0 215,000
Category
To Be Determined
Total
Administration
4,500
4,500
Engineering
15,491
15,491
Construction
154,906
154,906
Inspection
15,103
15,103
Professional
3,500
3,500
Other: Contingency
21,500
21,500
Other:
0
Expense Amount Total
0 0 0 0 0 215,000
0 215,000
n..e. ti.... r`..sa
Category
To Be Determined
Total
General Fund
Other:
7,500
7,500
0
Operating Cost Total
0 0 0 0 0 7,500
0 7,500
Additional Comments:
Printed: 24-Apr-12
S??
110
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD65 - Calle Tampico Class II Bike Trail (Washington to Calls Rondo)
Description
Construction of a Class II Bike Trail on Calls Tampico between Washington Street and Calls Rondo
Revenue Amounts
Cateoory
To Be Determined Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
_ 0
DIF - Parks & Recreation
0
DIF - Civic Center
- 0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To be determined
20,213 20,213
Other:
0
Revenue Amount Total
0 0 0 0 0 20,213 0 20,213
Category
To Be Determined
Total
Administration
750
750
Engineering
1,500
1,500
Construction
15,000
15,000
Inspection
1,463
1,463
Professional
0
Other: Contingency
1,500
1,500
Other:
0
Expense Amount Total
0 0 0 0 0 20,213
0 20,213
r mk
Category To Be Determined Total
General Fund - 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Pdnted: 24-Apr-12
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD66 - Avenue 50 Class 11 Bike Trail (Washington St. to west of Park Avenue)
Description
Construction of a Class II Bike Trail on Avenue 50 from Washington Street to just west of Park Avenue and between Via Montana and
Madison Street
Revenue Amounts
Category
To Be Determined Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF-Community Center
0
DIF - Maintenance facility
0
Other. To be determined
40,425 40,425
Other.
0
Revenue Amount Total
0 0 0 0 0 40,425 0 40,425
Category - To Be Determined Total
Administration 1,500 1,500
Engineering 3,000 3,000
Construction 30,000 30,000
Inspection 2,925 2,925
Professional 0
Other: Contingency 3,000 3,000
Other: 0
Expense Amount Total 0 0 0 0 0 40,425 0 40,425
CeSL-
Category To Be Determined ,Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
579
112
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD67 - Desert Club Drive Class III Bike Trail (Calle Tampico to Avenue 52)
Description
Construction of a Class III Bike Trail on Desert Club Drive between Calls Tampico and Avenue 52
Revenue Amounts
Cateaory
To Be Determined Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility _
0
Other: To be determined
10,780 10,780
Other
0
Revenue Amount Total
0 0 0 0 0 10,780 0 10,780
Category
To Be Determined
Total
Administration
400
400
Engineering
800
800
Construction
- 8,000
8,000
Inspection
780
780
Professional
0
Other: Contingency
800
800
Other:
0
,Expense Amount Total
0 0 0 0 0 10,780
0 10,780
0M mfinn Cnn1s
Category To Be Determined Total
General fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
f ,
113
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD68 - Eisenhower Drive Class II Bike Trail (Avenida Montezuma to Calle Sinaloa)
Description
Construction of a Class II Bike Trail on Eisenhower Drive between Avenida Montezuma and Calle Sinaloa
Revenue Amounts
Category
To Be Determined Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To be determined
13,475 13,475
Other:
0
Revenue Amount Total
0 0 0 0 0 13,475 0 13,475
Category To Be Determined Total
Administration 500 500
Engineering 1,000 1,000
Construction 10,000 10,000
Inspection 975 975
Professional - 0
Other: Contingency 1,000 1,000
Other: 0
,Expense Amount Total 0 0 0 0 0 13,475 0 13,475
Operating Costs
Cateaory To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total - 0 0 0 0 0 0 0 0
Additional Comments: -
Printed: 24-Apr-12
581
114
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD69 - Eisenhower Drive Class III Bike Trail (Washington Street to Avenida Fernando)
Description
Construction of a Class III Bike Trail on Eisenhower Drive between Washington Street and Avenida Fernando
wmuums
'Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: To be determined 26,950
Other:
Category
To Be Determined
Total
Administration
1,000
1,000
Engineering
2,000
2,000
Construction
20,000
20,000
Inspection
1,950
1,950
Professional
0
Other: Contingency
2,000
2,000
Other:
0
Expense Amount Total
0 0 0 0 0 26,950
0 26,950
Operating Costs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
115 582
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD70 - Miles Avenue Class II Bike Trail (Adams Street to Dune Palms Road)
Description
Construction of a Class II Bike Trail on Miles Avenue between Adams Street and Dune Palms Road
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF.- Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: To be determined
33,688
Category
To Be Determined
Total
Administration
1,250
1,250
Engineering
2,500
2,500
Construction
25,000
25,000
Inspection
2,438
2,438
Professional
0
Other: Contingency
2,500
2,500
Other:
0
Expense Amount Total
0 0 0 0 0 33,688
0 33,688
Operating Costs
Catoaory To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
583
116
CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD71 - Avenue 52 Class II Bike Trail (Jefferson Street to Coachella Canal)
Description
Construction of a Class II Bike Trail on Avenue 52 between Jefferson Street and the Coachella Canal
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: To be determined
26,950
Category To Be Determined Total
Administration 1,000 1,000
Engineering 2,000 2,000
Construction 20,000 20,000
Inspection 1,950 1,950
Professional 0
Other: Contingency 2,000 2,000
Other: 0
]Expense Amount Total 0 0 0 0 0 26,950 0 26,950
Operating Costs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
it
117
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD72 - Avenida Bermudas Class II Bike Trail (Calle Tampico to Calle Sinaloa, South Side Only)
Description
Construction of a Class II Bike Trail on the south side of Avenida Bermudas between Calle Tampico and Calle Sinaloa
Revenue Amounts
Category
To Be Determined Total
General Fund
0
Infrastructure
- 0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To be determined
26,950 26,950
Other:
0
Revenue Amount Total
0 0 0 0 0 26,950 0 26,950
Category
To Be Determined
Total
Administration
1,000
1,000
Engineering
2,000
2,000
Construction
20,000
20,000
Inspection
1,950
1,950
Professional
0
Other: Contingency
2,000
2,000
Other:
0
,Expense Amount Total
0 0 0 0 0 26,950
0 26,950
Oaeratine Costs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
585
118
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD73 - Highway 111 Class 11 Bike Trail (Washington Street to Indio City Limits)
Description
Construction of a Class II Bike Trail on Highway 111 between Washington Street and the Indio City Limits
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: To be determined
114,538
Category To Be Determined Total
Administration 4,250 4,250
Engineering 8,500 8,500
Construction 85,000 85,000
Inspection 8,288 8,288
Professional 0
Other: Contingency 8,500 8,500
Other: 0
Expense Amount Total 0 0 0 0 0 114,538 0 114,538
ODeratine Costs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
586
119
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD74 - Jefferson Street Class II Bike Trail (Avenue 58 to Madison Street)
Description
Construction of a Class II Bike Trail on Jefferson Street between Avenue 58 and Madison Street
Revenue Amounts
Category
To Be Determined Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
- 0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
_ 0
DIF - Maintenance facility
0
Other: To be determined
262,763 262,763
Other:
0
Revenue Amount Total
0 0 0 0 0 262,763 0 262,763
Category
To Be Determined
Total
Administration
9,750
9,750
Engineering
19,500
19,500
Construction
195,000
195,000
Inspection
19,013
19,013
Professional
0
Other: Contingency
19,500
19,500
Other:
0
.Expense Amount Total
0 0 0 0 0 262,763
0 262,763
Operating Costs
Category - To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
120 587
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
I
Project: AD75 - Madison Street Class II Bike Trail (Avenue 60 to Jefferson Street & Ave. 50 to Ave. 52)
Description
Construction of a Class II Bike Trail on Madison Street between Avenue 60 and Jefferson Street and between Avenue 50 and Avenue
52
Revenue Amounts
Category
To Be Determined _ Total
General Fund
0
Infrastructure
0
Project Area 1
- 0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To be determined
256,025 256,025
Other:
0
Revenue Amount Total
0 0 0 0 0 256,025 0 256,025
Category
To Be Determined
Total
Administration
9,500
9,500
Engineering
19,000
19,000
Construction
190,000
190,000
Inspection
- 18,525
18,525
Professional
0
Other: Contingency
- 19,000
19,000
Other:
0
'Expense Amount Total
0 0 0 0 0 256,025
0 256,025
Ooeratinn Costs
Cateaory To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
121
Printed: 24-Apr-12
e 588
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD76 - Fred Waring Drive Class II Bike Trail (Washington Street to Jefferson Street)
)ascription
:onstruction of a Class II Bike Trail on Fred Waring Drive between Washington Street and Jefferson Street
Revenue Amounts
Category
To Be Determined Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF-Library
- 0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To be determined
101,063 101,063
Other:
0
Revenue Amount Total
0 0 0 0 0 101,063 0 101,063
Category To Be Determined Total
Administration 3,750 3,750
Engineering 7,500 7,500
Construction 75,000 75,000
Inspection 7,313 7,313
Professional 0
Other: Contingency 7,500 7,500
Other: 0
,Expense Amount Total 0 0 0 0 0 101,063 0 101,063
Omeratlna Costa
Category To Be Determined Total
General Fund - 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Pdnted: 24-Apr-12
r 589
122
CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD77 - Avenue 50 Class III Bike Trail (Eisenhower Drive to Washington Street)
Description
Construction of a Class III Bike Trail on Avenue 50 between Eisenhower Drive and Washington Street
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
'DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: To be determined
21,560 21
Category To Be Determined Total
Administration 800 800
Engineering 1,600 1,600
Construction 16,000 16,000
Inspection 1,560 1,560
Professional 0
Other: Contingency 1,600 1,600
Other: 0
Expense Amount Total 0 0 0 0 0 21,560 0 21,560
Operating Costs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
'-e
590
123
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD78 - Avenue 58 Class II Bike Trail (Just west of Monroe Street to Monroe Street)
Description
Construction of a Class II Bike Trail on Avenue 58 from just west of Monroe Street to Monroe Street
Revenue Amounts
Category
To Be Determined Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
- 0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other: To be determined
20,213 20,213
Other:
0
Revenue Amount Total
0 0 0 0 0 20,213 0 20,213
Category To Be Determined Total
Administration 750 750
Engineering 1,500 1,500
Construction - 15,000 15,000
Inspection - 1,463 1,463
Professional 0
Other: Contingency 1,500 1,500
Other: 0
,Expense Amount Total 0 0 0 0 0 20,213 0 20,213
Onerafinn Costs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
591
124
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD79 - Avenue 60 Class II Bike Trail (Monroe Street to Eastern City Limit)
Description
Construction of a Class II Bike Trail on Avenue 60 between Monroe Street and the Eastern City Limit
Revenue Amounts
Category
To Be Determined Total
General Fund
- 0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
0
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
0
DIF -Community Center
0
DIF - Maintenance Facility
0
Other: To be determined
13,475 13,475
Otherr
0
Revenue Amount Total
0 0 0 0 0 13,475 0 13,475
Category To Be Determined Total
Administration 500 500
Engineering 1,000 1,000
Construction 10,000 10,000
Inspection 975 975
Professional 0
Other: Contingency 1,000 1,000
Other: 0
,Expense Amount Total 0 0 0 0 0 13,475 0 13,475
Operatinill Costs
CateAory To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
592
125
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD80 - Avenue 62 Class II Bike Trail (Madison Street to Monroe Street)
Description
Construction of a Class II Bike Trail on Avenue 62 between Madison Street and Monroe Street
mevenue
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: To be determined
67,375 67
Category To Be Determined Total
Administration 2,500 2,500
Engineering 5,000 5,000
Construction 50,000 50,000
Inspection 4,875 4,875
Professional 0
Other: Contingency 5,000 5,000
Other: 0
]Expense Amount Total 0 0 0 0 0 67,375 0 67,375
r are
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
593
126
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Miscellaneous Improvement
Project: AD81 - Monroe Street Class II Bike Trail (Ave. 54 to Mtn. View Lane & Ave. 58 to Ave. 62)
Description
Construction of a Class II Bike Trail on Monroe Street between Avenue 54 and Mountain View Lane and between Avenue 58 and
Avenue 62
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other: To be determined
168,438
Category
To Be Determined
Total
Administration
6,250
6,250
Engineering
12,500
12,500
Construction
125,000
125,000
Inspection
12,188
12,188
Professional
0
Other: Contingency
12,500
12,500
Other:
0
Expense Amount Total
0 0 0 0 - 0 168,438
0 168,438
fl.mH.n Gnaw
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Printed: 24-Apr-12
594
127
A
595
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Developer Impact Fee Reimbursement
Project: DRA1 - Toll Brothers Tract 30357
Description
Installation of 1/2 median island and median landscape on Avenue 50 from Jefferson Street to Madison Street.
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Engineering
627,972 627,972
Inspection
Professional
Other: Developer Reimbursement 627,972 627.
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 . 0 0 0
Additional Comments:
Improvements included within the Developer Agreement were previously part of AD9.
Printed: 24-Apr-12
596
128
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Developer Impact Fee Reimbursement
Project: - DRA2 - Lerner Homes Tract 29323
Description
Median Landscape on Fred Waring Drive.
R...,. Amnunfs
ct Area 1
ct Area 2
Transportation
Parks & Recreation
Civic Center
Library
Community Center
Maintenance Facility
586,670
Expense Amounts
Category To Be Determined Total
Administration 0
Engineering _ 0
Construction 0
Inspection - 0
Professional 0
Other: Developer Reimbursement 586,670 586,670
Other: 0
,Expense Amount Total 0 0 0 0 0 586,670 0 586,670
Ooerstlna Costs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Improvements included within the Developer Agreement were previously part of AD04.
Printed: 24-Apr-12
597
129
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Developer Impact Fee Reimbursement
Project: DRA3 - Inovative Communities Tract 34243
Description
Avenue 58 Street Improvements. _
Rovonuo Amnunfs
Infrastructure
Project Area 1
Project Area 2
DIF - Transportation
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
130,800
Expense Amounts
Category To Be Determined Total
Administration 0
Engineering 0
Construction 0
Inspection 0
Professional 0
Other: Developer Reimbursement 130,800 130,800
Other: 0
,Expense Amount Total 0 0 0 0 0' 130,800 0 130,800
Operating Costs
Catsaory To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Improvements included within the Developer Agreement were previously part of AD11.
Printed: 24-Apr-12
598
130
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Developer Impact Fee Reimbursement
Project: DRA4 - Madison Club Tract 33076
Description
1/2 Street Improvement, Median Island and Median Island Landscape on Avenue 52 from Madison Street to 1/2 Mile east of Madison
Street.
Revenue Amounts
Category
To Be Determined Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF- Transportation
669,920 669,920
DIF - Parks & Recreation
- 0
DIF - Civic Center
0
DIF - Library
0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other:
0
Other:
0
Revenue Amount Total
0 0 0 0 0 669,920 0 669,920
Expense Amounts
Category To Be Determined Total
Administration 0
Engineering 0
Construction 0
Inspection 0
Professional 0
Other: Developer Reimbursement 669,920 669,920
Other: 0
,Expense Amount Total 0 0 0 0 0 669,920 0 669,920
Ooeratino Costs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Improvements included within the Developer Agreement were previously part of AD10.
Printed: 24-Apr-12
11 599
131
CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Developer Impact Fee Reimbursement
Project: DRAS - NO La Quinta Partners Tract 29894
Description
Median Landscape on Avenue 52.
Kevenue
Project Area 1 .
Project Area 2
'DIF- Transportation 1,344,690
DIF - Parks & Recreation
DIF - Civic Center
DIF - Library
DIF - Community Center
DIF - Maintenance Facility
Other:
Engineering
Inspection
Professional
Other: Developer Reimbursement
ODeratina Costs
1,344,690
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Improvements included within the Developer Agreement were previously part of AD10.
Printed: 24-Apr-12
600
132
CITY OF LA OUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL
Project Type: Developer Impact Fee Reimbursement
Project: DRA6 - TD Desert Development Tract 29283
Description
Median Landscape on Avenue 50.
Revenue Amounts
Category
To Be Determined Total
General Fund
0
Infrastructure
0
Project Area 1
0
Project Area 2
0
DIF - Transportation
186,900 186,900
DIF - Parks & Recreation
0
DIF - Civic Center
0
DIF - Library
- 0
DIF - Community Center
0
DIF - Maintenance Facility
0
Other:
0
Other:
0
Revenue Amount Total
0 0 0 0 0 186,900 0 186,900
Expense Amounts
Category To Be Determined Total
Administration 0
Engineering 0
Construction 0
Inspection 0
Professional 0
Other: Developer Reimbursement 186,900 186,900
Other: 0
Expense Amount Total 0 0 0 0 0 186,900 0 186,900
Ooeratina Costs
Category To Be Determined Total
General Fund 0
Other: 0
Operating Cost Total 0 0 0 0 0 0 0 0
Additional Comments:
Improvements included within the Developer Agreement were previously part of AD9.
Printed: 24-Apr-12
i1cm