2012 05 14 CSCCF'y OF'S'�
COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico
La Quinta, CA 92253
Regular Meeting
Monday, May 14, 2012 - 5:30 P.M.
CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
PUBLIC COMMENT
At this time, members of the public may address the Commission on any matter
not listed on -the agenda. Please complete a Request to Speak form and limit your
comments to three minutes.
CONFIRMATION OF AGENDA
PRESENTATIONS — None.
APPROVAL OF MINUTES
1. March 12, 2012 Minutes
CONSENT CALENDAR — None.
NOTE: Consent Calendar items are considered to be routine in nature and will be
approved by one motion.
BUSINESS SESSION
1. Consideration of an Art Donation from Mr. Benjamin Rosker
2. Consideration of 2012/2013 Community Services Commission Work Plan
STUDY SESSION
1. Discussion of the Desert Recreation District Strategic Plan
Community Services Commission Agenda 1
DEPARTMENT REPORTS
1. Department Report for February 2012
2. Department Report for March 2012
3. Department Report for April 2012
ITEMS
1. Report from Commissioners Regarding Meetings Attended
2. Calendar of Monthly Events
PUBLIC HEARING — None.
ADJOURNMENT
A Regular meeting of the Community Services Commission will be held on June
11, 2012, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78-
495 Calle Tampico, La Quinta, CA 92253.
PUBLIC NOTICES
The La Quinta Study Session Room is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the Community Services Department
at (760) 777-7156, twenty-four (24) hours in advance of the meeting and
accommodations will be made.
Any writings or documents provided to a majority of the Community Services
Commission regarding any item on this agenda will be made available for public
inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico,
La Quinta, CA 92253, during normal business hours.
Community Services Commission Agenda 2
APPROVAL OF MINUTES: 1
COMMUNITY SERVICES COMMISSION
MINUTES
March 12, 2012
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order at
5:30 p.m. by Chairperson Fitzpatrick.
Commissioner Leidner led the Pledge of Allegiance.
PRESENT: Commissioners Blakeley, Fitzpatrick, Lawrence, and Leidner
ABSENT: Commissioner Engel
STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf
& Parks Manager; Robert Ambriz Jr., Recreation Supervisor;
Christina Calderon, Recreation Supervisor; and Angela
Guereque, Senior Secretary
PUBLIC COMMENT — None.
CONFIRMATION OF AGENDA
Motion - It was moved by Commissioners Leidner/Blakeley to confirm the agenda
as submitted. Motion carried unanimously.
1. Presentation by David Archer of the La Quinta Chamber of Commerce
Director Hylton presented the staff report.
David Archer spoke to the Commission about events held in January, February, and
March.
January
12 - Flash Lunch Mob at the Desert Sage restaurant
17 - Humana Kick-off Breakfast at the Private Clubhouse/PGA WEST
28 - B.A.D. Mixer at Juliette's Bakery
29 - 6th Annual Hot Rod and Custom Car Show at La Quinta Community Park
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Community Services Commission Minutes March 12, 2012
_2-
February
2 - State -of -The -City Mayor's Luncheon at The La Quinta Resort
22 - B.A.D. Mixer / TBD
March
8 -Flash Lunch Mob at The Crab Pot
17 - 3rd Annual Taste of La Quinta at Old Town La Quinta
28 - B.A.D Mixer / TBD
Commissioner Blakeley asked how many members are in the Chamber. Mr. Archer
stated there are approximately 450 members.
APPROVAL OF MINUTES
1. Approval of February 13, 2012 Minutes
Motion - It was moved by Commissioners Blakeley/Leidner to approve the minutes
as submitted. Motion carried unanimously.
CONSENT CALENDAR - None.
BUSINESS SESSION
1. Consideration to Recommend the Implementation of Youth Sports Fees
Director Hylton spoke about the history of the sports fees.
Robert Ambriz Jr. presented the staff report.
Commissioner Blakely asked if the sports organizations are currently paying fees for
field use. Supervisor Ambriz stated there are currently no fees being charged to
these organizations.
Commissioner Leidner asked if the recommended fees are per season. Supervisor
Ambriz stated the fees are per season.
Jim Curtis, 43690 Pisces Court, La Quinta, CA' 92253, Treasurer of AYSO and
Human Services Manager for the City of Indio. Suggested the City of Indio and La
Quinta move forward together on implementing fees if approved by the respective
City Councils.
Director Hylton stated that, if approved, the City will work with the sports
associations and other cities to try and coordinate the implementation.
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y Community Services Commission Minutes
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March 12, 2012
Chairperson Fitzpatrick asked how much the soccer registration is per season. Mr.
Curtis stated the fee is currently $90 per child and select season (competitive) is
$150 per child. LQYSA representative stated the registration fee for baseball is
$140 plus a $100 refundable deposit.
Manny Becerra, AYSO Regional Commissioner, 82836 Crawford Drive, Indio, CA
92201. Asked the Commission to reconsider rates at this time. It would be very
tough for AYSO to ask the kids for additional funds. AYSO is a non-profit
organization with about 1,600 to 1,700 kids and provides approximately 50
scholarships. It would be a hardship for the kids if the rates are raised.
Shaun Clark, Vice President of Palm Desert/La Quinta Football, 84573 Archora
Way, Indio, CA 92201. With the current economy it is very difficult for our
parents to pay. This football group had 150 players and provides 20 scholarships
this year. They are part of the biggest Jr. All American football conference in the
State of California. Football uses the. Sports Complex fields two months out of the
year. To assess our kids $25 or $30 for two months is not comparable to what
soccer and baseball are using. This program is a two City program between Palm
Desert and La Quinta.
Commissioner Leidner stated the economy in our City is not what it was 5 or 10
years ago. Something needs to be done to recoup some of the money. Asking the
kids and leagues to pay a small portion is an essential part in helping us not run out
of money.
Commissioner Lawrence asked how to work out the football usage. Director
Hylton suggested to consider options for the football group due to lower usage.
Commissioner Lawrence asked if any of the organizations are doing any type of
fundraising. Mr. Clark stated that PDLQ Football does raffles and individual team
fundraising.
Commissioner Lawrence stated there is a need for these fees and there should be
some type of outreach to the families that will be affected. Director Hylton stated
that City, staff has been having conversations with the Youth Sports Board
members regarding the implementation of fees for 3 years.
Commissioner Blakeley stated that she agrees with both Commissioners Leidner
and Lawrence that this is inevitable. It is reasonable to only charge the Football
Program 50% of the fee.
Chairperson Fitzpatrick stated she comes from the greater Los Angeles area where
her kids played sports in the 80's and 90's and the parents were paying the same
registration fees that are being paid now. The end users are the direct beneficiaries
of these fees. This is one of the fairest assessments of fees from a public entity.
b".
Community Services Commission Minutes March 12, 2012
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Soccer is, the hardest on sports fields. If the fees are not implemented,
maintenance may suffer.
Commissioner Lawrence asked what is the AYSO organization doing to do
fundraising. Mr. Becerra stated there are 6 major sponsors that give funds to the
organization to offset the costs.
Motion - It was moved by Commissioner Blakeley to recommend the
implementation of a 30% Youth Sports Fees, coordinate with other cities, and
specify a 50% reduction in fees for the Football Program. Motion failed.
Motion - It was moved by Commissioner Leidner to recommend that staff
determine a way to recoup $100,000 worth of fees from the various sports
leagues on an annualized basis with an emphasis on a higher fee for non-residents
versus residents. Motion failed.
Motion - It was moved by Commissioner Blakeley/Lawrence to recommend the
implementation of a 30% Youth Sports Fee as submitted by staff. Motion passed
with Commissioner Leidner opposed.
Director Hylton asked if the Commission want the staff to do something less with
the Football Program.
Motion - It was moved by Commissioner Blakeley/Lawrence to recommend the
implementation of a 30% Youth Sports Fee as submitted and staff work to review
the usage by Palm Desert/La Quinta Football. Motion passed unanimously.
2. Consideration to Recommend an Increase in Fees at the Senior Center for
Certain Programs
Supervisor Calderon presented the staff report.
Commissioner Lawrence asked why staff was only looking to raise the luncheons
to $4. Director Hylton explained that the reason the fee is recommended to be
increased from $2 to $4 is that still is a 100% increase doubling the price while
still having the City pay a subsidy. Staff is getting more bids to hopefully bring the
costs down.
Commissioner Blakeley suggested the luncheon fee be raised to $5
Commissioner Lawrence suggested making a $4 recommendation for one year and
reevaluate in one year. Director Hylton suggested reevaluating in a couple of
years.
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Community Services Commission Minutes March 12, 2012
5
Supervisor Calderon explained that in the beginning the luncheons were not catered
by restaurants, they were monthly potlucks with two luncheons (Thanksgiving and
Holiday) being donated by Desert Cities Catering.
Commissioner Blakeley asked how many luncheons per month are being offered.
Supervisor Calderon explained that the Senior Center offers one luncheon per
month. Commissioner Blakeley suggested the Senior Center only offer six per year.
Commissioner Leidner asked if staff can seek sponsors to help cover the subsidy.
Commissioner Leidner suggested asking the Chamber to have members sponsor
luncheons. Director Hylton stated that staff has asked The Friends of the Senior
Center to support several of these lunches.
Commissioner Lawrence suggested the $4 fee and cutting back on, the number of
luncheons offered.
Commissioner Leidner asked if the amount we want to charge the Bridge group is
more than we would charge anyone else to rent the room. Director Hylton stated
that the multi -purpose room is not available for outside rentals during the Senior
Center open hours and the cost to rent the muti-purpose room ranges from $55 per
hour to $125 per hour plus insurance fees.
Motion - It was moved by Commissioners Lawrence/Blakeley to recommend the
increase in luncheon fees to $4 per person and increase the amount the City
collects for bridge players to $2.50 per person. Motion carried unanimously.
STUDY SESSION - None.
1. , Department Report for February 2012 will be presented at the April meeting.
COMMISSIONER ITEMS
1 . Report from Commissioners Regarding Meetings Attended.
2. Calendar of Monthly Events
PUBLIC HEARING - None.
OPEN DISCUSSION - None.
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Community Services Commission Minutes
Q
March 12, 2012
ADJOURNMENT
It was moved by Commissioners Blakeley/Lawrence to adjourn the Community
Services Commission meeting at 7:16 p.m. Motion carried unanimously.
NEXT MEETING INFORMATION:
A Regular Meeting of the Community Services Commission to be held on April 9,
2012 commencing at 5:30 p.m. in the City of La Quinta Study Session Room, 78-
495 Calle Tampico, La Quinta, CA 92253.
SSnuri, bmit dG u 1, tnl
tSioZrSecretary
Community Servi
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AGENDA CATEGORY:
'BUSINESS SESSION: 1
MEETING DATE: May 14, 2012
CONSENT CALENDAR:
ITEM TITLE: Consideration of an Art Donation from Mr. STUDY SESSION:
Benjamin Rosker
PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
FISCAL IMPLICATIONS:
Per City policy, the donor will pay costs associated with preparation and installation,
and the City will purchase and engrave a standard City plaque. Funding is available in
the Art in Public Places Operating Supplies account.
BACKGROUND AND OVERVIEW:
On April 20, 2012, City staff spoke with Mr. Benjamin Rosker requesting City Council
accept the donation of a painting as a memorial to his wife Jean Rosker (Attachment
1). Mrs. Rosker was a La Quinta resident and was a recognized local artist. The
proposed site for hanging the art work is in the children's section of the Library. Mrs.
Rosker's work has been on display at the La Quinta Resort, the Wine and Art Show,
and Art Under the Umbrellas along with other galleries and exhibits. She was also
posthumously awarded the La Quinta Artist Acknowledgement Award in 2010.
Mr. Rosker has provided four paintings to be considered and suggests that the
Commission recommend one or two to the City Council. Photographs of the art work
have been included and Mr. Rosker will bring the actual paintings to the Commission
meeting (Attachment 2). The estimated value of each painting is $500 to $1,000.
The four art works to be considered include:
• Malibu Beach 18"x24"
• Three on a Swing 18"x36"
• Boy Reading 18"x36"
• California Kids 23"x30"
91
The following summarizes the conditions of a memorial gift that apply to this donation:
• Interested donor shall submit a letter to Council with request.
• Public facilities for art display will include: City Hall, Senior Center, Library, and
Silver Rock Resort.
• Person memorialized must have been a resident of the City.
• City Council will determine appropriateness of artwork and consider acceptance.
• All costs associated with preparation will be borne by the donor (and shall be
paid to the City).
• City will be responsible for all work associated with displaying the art (including
installation, purchase of plaque, and engraving of plaque).
• Donation becomes property of the City and donor must hold the City harmless
for any damage or theft.
The City's terms align with this proposed donation and staff recommends the donation
be accepted.
ALTERNATIVES:
1. Accept the memorial donation and its proposed location; or
2. Accept the memorial donation and recommend a different location; or
3. Provide staff with alternative direction.
Respectfully submitted,
Edie Hyltoh
Community S rvices Director
Attachments: 1. Request Information dated May 7, 2012
2. Photographs of the potential donations
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ATTACHMENT 1
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MEMORIAL ARTWORK DONATION PROGRAM
DONOR INFOPMATION
Name: i3&N�nn N - ROS(Cc R
Address: W14,75- VIA MevsessR
City: 4A Qv- 1vrR State
Telephone: (740
CA zip
Fax: ( — 1
qz z S3
Email: 62 4�1" .
Name of person being memorialized: J eAfi
Time frame the person was a City of La Quinta resident:
From: /947 To: x-0/ 7-
Information about artwork being donated: Lam,
Type; T�iL �(I1� Artiste ��i(z�
Artwork Title: �fl%Ll Value:'
Special care
Wording on Plaque:
This artwork donated in memory of .1 EAN T, RD5K,'P—
By BEN RosK£.R Date:
Preferred Location (Please choose in order of preference):
La Quinta City Hall
AO La Quinta Library
La Quinta Museum
La Quinta Senior Center
11
Donor's understanding, acceptance, and signature:
/, l/. 'RVJK�rx (print name), have read the
information regarding the City of La Quinta's Memorial Artwork Donation
Program. / understand, accept, and will comply with all the terms as
specified herein, and will not hold the City of La Quinta liable for any
damages or theft my donated artwork may suffer while housed in one of the
City's facilities. / understand that once the donation is accepted, / no longer
have any interest in the artwork, and that the City may dispose of the
artwork as it seems fit.
Donors Sig
CITY OF -LA-QUINTA USE -ONLY
-----------------------------------------
Date considered by City Council:
Approval;Acceptance of artwork: Yes No
Location approved/determined by City Council:
Date of Donation:
Estimated Cost of Installation:
Payment Received:
Residency Requirement Met:
Plaque
Artwork Delivered & Installed:
Plaque Installed:
Donor Notified:
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MEMORIAL ARTWORK DONATION PROGRAM
The City of La Quinta has established a program for those wishing to donate
artwork to the City to be displayed at public facilities in memory of a loved one.
The locations that are eligible for this program include:
La Quinta City Hall
La Quinta Library
La Quinta Museum
La Quinta Senior Center
Residency requirements: The person being memorialized must have been a resident
of La Quinta
When an individual or group is interested in making an art donation in a person's
memory, the donor(s) must submit a letter to the City Council for consideration.
The City Council will consider whether or not to accept the artwork and, if the City
Council wishes to accept the artwork, determine a location. All costs associated
with the preparation, installation, and removal of the art piece is the responsibility
of the donor(s), as is the cost of purchasing and engraving a plaque with the
following wording:
This artwork donated in memory of JEAt4 =- RasiCG2
by 'Oc,U RoSKr- R Date:
The plaque will be affixed to the wall and placed beside the memorial art piece.
Applicable installation fees must be received by the City before any preparation
work can be undertaken in relation to displaying the artwork.
If accepted, the donation then becomes the property of the City. The City will not
be liable for any damages, loss or theft the art piece once it has been accepted by
the City. The City also reserves to the right to terminate the display of the artwork
if it determines, in its sole and absolute discretion, that it no longer wishes to have
the artwork on display. If the City determines to dispose of the artwork, it may do
so as it deems appropriate and shall have no obligation to notify the donor(s) of the
,intended disposition.
The City reserves the right to make modifications or alterations to this program as
deemed appropriate. For additional information, please contact the Community
Services Department at (760) 777-7090.
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Dear Art Donor,
Thank you for considering the City of La Quinta to donate art work. The City
prides itself on enhancing the arts and culture of the community and adding
art for all to enjoy strengthens our goal. Art donations made to the City by
local artists, residents, or in memory of loved ones are greatly appreciated by
the City Council.
Although the City would like to accept all donations provided to them that is
simply not possible. The City has limited space for public display as well as
storage capacity.
Please consider the following items in contributing to the Art Donation
Program:
• The donated art work will become property of the City.
• The determination for the City Council to accept the artwork will be
based on a number of criteria including but not limited to
appropriateness of the art, condition of the art, ongoing maintenance,
and storage and location availability.
• If this is a Memorial Art Donation the City Council requests a 12
monthly "waiting period" before considering the art work.
• It is requested that the donor pay for the initial installation of the art
work and the City will pay for any further restoration, storage and
ongoing maintenance and repair. .
• The decision to accept or deny the art work will be made by the City
Council.
• The City will retain the right to terminate the display of the art work
and the if the City determines to dispose of the artwork it may do so
as it deems appropriate and shall have no obligation to notify the
donor of the intended disposition.
Please fill out the attached form for donation of art to the City of La Quinta.
If you have questions regarding the Art Donation Program please call the
Community Services Department at (760) 777-7090.
14
JEAN t. ROSKER
EDUCATION:
University of Michigan (BA)
Wright State University, OH
Sacramento State College, CA
Pasadena City College. CA - Advanced Art
Northern Virginia Art League
PRIVATE INSTRUCTORS:
Charlotte Robinson: Ralph de Burgos: Evelyn Turner
GALLERIES & EXHIBITIONS:
WASHINGTON D.C.
United States House W Representatives;
Lord & Taylor Department Store;
GadinkWs Dept. State
DAYLOM OH
Kettering Foundation;
Daylon Society of Punters & Sculptors;
Dayton Collection:
Fairborn Ad League:
Wright Patterson AFB Brush & Palette:
Wright Patterson AFB Medical Carder.
SACRAMENTO,CA
Wilson Gallery;
Breuners Home Furnishing; -
McClellan AFB Ad Studio.
LAGUNA BEACH: CA
Westbrook Gallery;
-
Penllmento Gallery.
PASADENA, CA
Paulsen Gallery:
Mac Houston Gallery;
Pasadena Art GaiterT
Atelier Cis Fare Ads Gaitery:
Womarrs Club. California l sittrte of Technology.
LA CANADA FUNTRIDGE CA
Desca so Gardens Art Center,
Wells Fargo AA Collection;
La Canada FlInrldge Public Library:
Triage Gallery;
Gloria Lee Gallery;
La Canada Art Barn.
LA QUINTA & Area, CA
- La Quhta Ad Association;
La Quints Resod & Club;
Wine & Ad Shaw:
Ad Under the Umbrellas;
The Studios:
Audreys Closet;
Shadow Mountain Palletle Club Special Award;
Palm Desert Art Center;
_
Desert Ad Source Gallery;
La Quints GfM;
Cathedra[ City Public Library:
Mission Hills Country Chdr,
Woodhaven Country Club;
"
Kaleidoscope 2003;
Jane Berman Gallery;
CVAA 2004;
La Quima Inn;
Rancho Mirage Pudic Library;
'translate' 2007;
AAUW Arts In the Afternoon; -
Riverside County Fair 2008.
J.ROSKER STUDIO
ORIGINAL ACRYLIC PAINTINGS
JEAN I. ROSKER
47675 VIA MONTESSA
La Quinta, CA 92253
Phone:
ENT 2.
16
17
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AGENDA CATEGORY:
COMMISSION MEETING DATE: May 14, 2012 BUSINESS SESSION: _2_
CONSENT CALENDAR:
ITEM TITLE: Consideration of the 2012/2013 Community
Services Commission Annual Work Plan STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the Community Services Commission
BACKGROUND AND OVERVIEW:
The Community Services Commission submits an Annual Work Plan for City
Council consideration prior to the next fiscal year. A draft of the 2012/2013 Work
Plan for the Community Services Commission's review and approval is enclosed
(Attachment 1).
The Commission may have additional goals that they wish to undertake; however,
with the reduction in City revenues additional expenditures to the budget may not
be possible without a reduction in another area of the department. The
Commission may also want to assign specific tasks to Commissioners to complete
by determined deadlines.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Approve the 2012/2013 Community Services Commission Annual Work Plan
and direct staff to present for City Council consideration; or
2. Do not approve the 2012/2013 Community Services Commission Annual
Work Plan; or
3. Provide staff with alternate direction.
18
Respectfully submitted,
Edie Hyl on
Community Services Director
Attachment: 1. Annual Work Plan
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COMMUNITY SERVICES COMMISSION PHILOSOPHY
The general purpose of the Community Services Commission is to encourage the
development of a planned and orderly approach to the delivery of leisure and community
services in the City.
The objectives of the Commission are to:
0 Serve in an advisory capacity to the City Council on identifying matters pertaining
to recreation, cultural arts, and community services;
0 Communicate the availability of services to citizens through both private and public
resources to avoid duplication and conflict of effort;
0 To evaluate the effectiveness of services provided.
ASSIGNMENT ITEMS: PAGE
2012-2013 Specific Goals and Objectives
2
Parks and Recreation Marketing Plan
4
Park/Recreation Planning and Development
5
Liaison to the Community
6
Community Events
7
Park Management Program —
8
Advisory Body to City Council
9
Art in Public Places
10
Page 2 of 10 21
2012/2013 Specific Goals and Objectives
ASSIGNMENT ITEMS GOALS AND OBJECTIVES
Parks/Recreation Marketing Plan Review and update the Community Services
Marketing Plan for implementation by staff.
Planning & Development Review proposed park and recreation capital
improvements
Liaison To Community Invite local service providers to attend Commission
meetings to describe services available to residents.
Community Events Host citywide events at various locations throughout
the year. Collaborate with other community groups
and non-profit organizations to maximize resources.
Park Management Plan Monitor the park management plan for preventive
maintenance and management of existing public park
facilities.
Advisory Body to City Council Review issues relating to Parks and Recreation and
take action as directed from City Council; maintain
communication with City Council; and provide
annual work plan for City Council review.
Art in Public Places Continue to support the preventative maintenance
program based upon the specific needs of each art
piece. Utilize the Artist's Registry from the La
Quinta Arts Foundation in future projects.
Page 3 of 10 22
Task:
Parks/Recreation Marketing Plan
Completion Date:
September 2012
Participants:
Commissioners
Suggested Resources:
Community Services staff and City Manager's office.
Steps to Completion:
The Commission will review the Community Services
Department marketing plan and identify
effectiveness based on participation levels,
cancellation rates, surveys, and suggest
improvements to the plan. This plan is in
coordination with the City's Marketing Plan.
Promote the Healthy Eating Active Living (HEAL), the
Humana Well -Being Events, and the Carnaval of
Lights. Monitor changes in the Activities Guide
Distribution changes.
Staff Time:
60 hours during marketing plan development and
promotion implementation.
Fiscal Commitment:
$39,600 plus staff time
Staff Role: -
Provide information and implement the plan.
City Council Role: Provide direction to Commission to fulfill this
assignment.
Reference: 2.95.040 (9): Make recommendations to the City
Council on how to disseminate, publicize, and
promote recreation programs and events to the
citizens of La Quinta
Page 4 of 10 23
Task: Park/Recreation Planning and Development
Completion Date: On -going
Participants: Commissioners. Staff and User Groups, if needed.
Suggested Resources: . La Quinta Comprehensive General Plan.
Steps to Completion: The Commission will review proposed; park and
recreation facility development or renovation. The
Commission will review the lighting expansion
project at the Sports Complex and the potential
future Fritz Burns Pool Expansion project.
Staff Time:. 30-40 hours per project depending on scope of
project.
Fiscal Commitment: Dependant upon the park or recreation project
Staff Role: Provide support and liaison to the City Council.
City Council Role: Include the Commission in the design and
development process and conduct public hearings.
Review and consider Commission recommendations.
Reference: 2.95.040 (5): Serve as a public forum and conduct
public hearings. (11): Review individual park master
plans for recommendation to City Council.
Page 5 of 10
24
Task: Liaison to the Community
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Utilize government agencies and area non -profits
including La Quinta Boys and Girls Club, Desert
Recreation District, YMCA of the Desert, La Quinta
Chamber of Commerce, and the La Quinta Arts
Foundation.
Steps to Completion: Invite service provider representatives to the
Commission meetings to inform the Commission of
available services to the community.
Invite recipients of Community Service Grants to
attend Commission meetings to communicate about
City supported programs and services.
Staff Time: Two hours quarterly.
Fiscal Commitment: None.
Staff Role: Provide support and liaison to the City Council.
City Council Role: Provide Commission with specific methods as to
how to best represent the City Council.
Reference: Chapter 2.95.040 (12): Aid in coordinating the park
and recreation services of other governmental
agencies and volunteer organizations. (13): Make
recommendations to the City Council on community
issues. Chapter 2.75.040(6): Work cooperatively
with City Boards, Commissions and committees, and
other public and private organizations promoting art
and cultural activities within the City.
Page 6 of 10 25
Task: Community Events
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Community Resources and local Businesses and non-
profit agencies.
Steps to Completion: Host citywide events throughout the year. Special
Events for Fiscal Year 201 1 /2012 include:
Christmas Tree Lighting Ceremony, Humana Well
Being Events, Tails on Trails, Easter Egg Hunt,
Community Picnic and Birthday Party, Moonlight
Movies, Carnaval of Lights, and Resident
Acknowledgements.
Staff Time:
30 - 40 hours per event.
Fiscal Commitment: $38,50O for event development with financial
support from outside sponsorships including
Humana.
Staff Role: Provide support and liaison to the City Council.
City Council Role: Provide Commission with direction/comment.
Reference: Chapter
2.95.040
(1.5): Recommend to the
City
Council
and upon
authorization conduct
such
programs
as, in the
opinion of the commission,
will
increase
goodwill
and participation among
the
residents
of the community.
Page 7 of 10 26
Task:
Completion Date:
Participants:
Suggested, Resources:
Park Management Program
Summer 2012
Commissioners
Various public agencies in the community.
Steps to Completion:. The Commission will provide staff input to existing
park conditions and make comments regarding
ongoing park management, maintenance and repair
and replacement and.user fees for sports association
and park rentals.
Staff Time:
Fiscal Commitment:
15 - 20 hours per week.
None.
Staff Role: Utilize the Coachella Valley Water District water use
assessment. Communicate with the local sports
associations regarding the need to consider youth
sports fees.
City Council Role:
Reference:
Provide approval for Commission to fulfill this
assignment.
Chapter 2.95.040 (10): Review parks maintenance
standards and quality.
Page 8 of 10
27
Task:
Completion Date:
Participants:
Suggested Resources:
Advisory Body to City Council
On -going
Commissioners
To Be Determined.
Steps to Completion: The Commission will review issues relating to Parks
and Recreation and take action as directed from City
Council, maintain communications with City Council,
and provide annual work plan for City Council
review.
Staff Time: 4 - 6 hours per month.
Fiscal Commitment: None.
Staff Role: Provide support and liaison to the City Council.
City Council Role: Provide Commission with specific direction as to
how to better assist the City Council. Provide
opportunities to meet with City Council through joint
meetings.
Reference: Chapter 2.95.020 (A): To serve in an advisory
capacity to the city council to identify community
needs for recreation, healthy activities and social
services; Chapter 2.95.040 (4): Receive and act on
all assignments made by the city council, and submit
reports and recommendations to the city council on
these assignments; (5): Serve as a public forum and
conduct public hearings for recreation service
concerns; Chapter 2.95.060 (C): The City Council
shall periodically review the progress of the
Commission.
Page 9 of 10 28
Task: Art in Public Places (APP)
Completion Date: On -going
Participants: Commissioners and staff
Suggested Resources: Commissioners, City Council, Developers and La
Quinta Arts Foundation and Residents.
Steps to Completion: As outlined in the Art in Public Places Strategic Plan
Review the proposed artwork in relationship to the
site and appropriateness of scale with consideration
to diversity of artists, art work, and proposed
budget. Continue the art preventive maintenance
program based upon the condition of each art piece.
Support and promote cultural offerings held in the
City.
Staff Time: 20 - 30 hours per project.
Fiscal Commitment: Funds appropriated from the Art in Public Places
Account.
Staff Role: Consider site, art piece, and appropriation of funds.
City Council Role: Art placement subject to final City Council approval.
Reference: Chapter 2.75.040 (12): The Commission will submit
to the City Council a recommendation for ratification
of public art to be financed by the Art in Public
Places program. (15): The Commission will make
recommendations to the City Council for the
commissioning of artworks, the purchase or lease of
art sites, agreements for the purchase and display of
artwork, or the repair, maintenance or servicing of
artwork.
Page 10 of 10 29
BAR
AGENDA CATEGORY:
MEETING DATE: May 14, 2012 BUSINESS SESSION:
CONSENT CALENDAR: _
ITEM TITLE: Discussion of the Desert Recreation District
Strategic Plan STUDY SESSION: -I
-
PUBLIC HEARING:
BACKGROUND AND OVERVIEW:
As part of the Annual Work Plan, representatives from local agencies have been asked
to present information regarding valley -wide services and services specifically in La
Quinta.
Mr. Kevin Kalman, General Manager for the Desert Recreation District (DRD), has been
invited to attend the May meeting to provide the Commission with information and
answer questions regarding their Strategic Plan.
DRD provides recreation activities and special events on a regional level including
several cities and unincorporated Riverside County. In the City of La Quinta, DRD
owns and maintains the La Quinta Community Park and Community Fitness Center,
provides preschool and fitness programs, and collaborates with the City on events
such as the Humana Healthy Family Events, Soap Box Derby, and currently working on
a new event to be held on the 4t' of July titled Carnaval of Lights coordinated in
conjunction with the Chamber of Commerce.
Respectfully Submitted,
r
Edie Hylt n
Community Services Director
30
V
cFy OF Taw
TO: Community Services Commission
FROM: Edie Hylton, Community Services Directol9C
DATE: May 14, 2012
SUBJECT: Community Services Department Report for February 2012
Upcoming events of the Community Services Department for April 2012:
Computers *Use a Digital Camera
*Basic Internet and Email
*Basic Microsoft Word 2010
Adobe Photoshop Elements, Senior Center
Beginning Computers, Senior Center
Mastering MS Word, Senior Center
Dance *Swing/Latin Fusion
*Intermediate Tap
Circle Dance, La Quinta High School
Dance, Play & Pretend (2.5-5 yrs.), La Quinta High School
Beginning Ballet (5-10 yrs.), La Quinta High School
Ballet/Tap (4-6 & 7-10 yrs.), La Quinta High School
Exercise & Fitness *Morning Workout
*Mat Pilates
*Yoga for Health
*Chair Yoga
W.E.L.L. Morning Walks, Civic Center Campus
Adult Walks, Fred Wolff Bear Creek Nature Preserve
Meditation, Library
Yoga AM, Library
Yoga PM, Library
Jazzercise, Senior Center
Zumba, Senior Center
Free Programs *Quilters
*Woodcarvers
Leisure Enrichment Italian for Everyone, Senior Center
Expressive Landscape in Acrylic, Senior Center
Color and Collage Workshop, Senior Center
31
Martial Arts Karate/ Taekwondo, Senior Center
Music Beginning Guitar, Senior Center
Rock Solo Guitar, Senior Center
Special Events *Volunteer Recognition Luncheon
*Talent Showcase
Youth Egg Hunt, La Quinta Park
30tb Anniversary & Community Picnic, Fritz Burns Park
Special Interest *Color Collage Writing
*AARP Safe Driver
*Expressive Landscapes in Acrylic
*Hooked on Loops .
Sports Open Gym Basketball & Volleyball
*Senior Center class or activity
32
Community Services Department
Attendance Report for February 2012
Summary Sheet
Variance Sessions Per Month
Program 2012 2011 2012 2011
Leisure Classes
167
122
451
65
72
Special Events
60
0
60
1
0
Sports
658
304
354
28
23
Senior Center
1388
1587
-199
111
120
Total
2,273
2,013
260
205
215
Senior Services
Senior Center
352
337
15
17
11
Total
352
337
15
17
11
Sports User Groups
La Quinta Park
AYSO
5001
600
-100
25
16
LQ Youth & Sports
150
150
0
21
16
Desert Boot Camp
50
50
0
11
10
LQ Rugby Club
30
0
30
15
0
Sports Complex
LQ Youth & Sports
850
800
50
25
19
Colonel Mitchell Paige
C.V. Revolution
20
0
201
8
0
LQ Rugby Club
30
0
30
2
0
LQ Futbol - Natives
20
0
20
5
0
Y Football (League Practices)
30
0
30
17
0
Facility/Park Rentals
Senior Center
(Private Party)
2001
200
0
1
2
(Sunday Church) -1
300
600
-300
4
8
Museum
Meeting Room/Courtyard
150
120
30
1
2
Library
Classroom
360
480
-120
6
8
Civic Center Campus
(Private Party)
01
50
-50
0
1
Park Rentals
La Quinta Park
300
100
200
5
2
Fritz Burns Park
0
50
-50
0
1
Total
2,990
3,200
-210
146
85
Total Programs
5,615
5,550
65
368
311
Volunteer Hours
Senior Center
2771
353
-76
Total Volunteer Hours -
2771
353
-76
•1 Two church groups met at Senior Center in 2011; only one church group this year.
33
Community Services Department
Program Report for February 2012
2012 ' 2011 2012 2011
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Microsoft Excel
11
7
4
3
4
Italian For Everyone
4
0
4
3
0
Zumba
25
23
2
8
8
Yoga - Morning
5
6
-1
4
4
Yoga - Evening
9
10
-1
4
4
Ballet/Tap 4-6
4
17
-13
4
4
Guitar - Beg.
5
7
-2
4
1
Guitar - Rock Solo
3
4
-1
4
1
Karate/Taekwondo 4- 8 (Beg.)
16
0
16
8
0
Karate/Taekwondo 4- 8 (Inter.)
42
0
42
8
0
Karate/Taekwondo 9 & up
31
0
31
8
0
Jazzercise
12
13
-11
7
9
Totals
1 1671
87
801
651
35
2012 2011 2012 2011
Participants
Participants
Variance
Meetings
Meetings
Special Events
Athletic Honors
60
01
60
.1
0
Totals
60
01
60
1
0
2012 2011 2012 2011
Participants
Participants
Variance
Meetings
Meetings
Sports
Open Gym Basketball
277
173
104
12
16
Open Gym Volleyball
161
58
103
4
4
W.E.L.L. Walking Club
10
18
-8
1
1
Nature Walk
43
55
-12
2
2
Disc Golf Tourney @ Cove Oasis
45
0
45
1
0
Y Flag Football (League Games)
110
0
110
4
0
Y Football Rookies
12
0
12
4
0
Totals
658
304
354
28
23
Community Services Totals 8851 3911 494 94 58 '
34
Community Services Department
Monthly Revenue Report for February 2012
Monthly Revenue - Facility Rentals 2012 2011 Variance
Library
$
-
$
150.00
$
(150.00)
Museum
$
-
$
300.00
$
(300.00)
Senior Center •i
$
1,162.50
$
2,362.50
$
(1,200.00)
Parks
$
270.00
$
460.00
$
(190.00)
Sports Fields
$
1,370.00
$
2,060.00'
$
(690.00)
Monthly Facility Revenue
$
2,802.50
$
5,332.50
$
(2,530.00)
Monthly Revenue
Senior Center
$
2,063.00
$
6,304.00
1 $
(4,241.00)
Community Services
$
8,382.00
$
3,785.00
$
4,597.00
La Quinta Resident Cards
$
12,280.00
$
9,870.00
$
2,410.00
Total Revenue
$
22,725.00
$
19,959.00
$
2,766.00
Revenue Year to Date
Facility Revenue
$
21,602.00
$
38,130.50
$
(16,528.50)
Senior Center
$
24,318.50
$
33,624.50
$
(9,306.00)
Community Services
$
47,830.50
$
33,837.00
$
13,993.50
La Quinta Resident Cards
$
69,060.00
$
58,295.00
$
10,765.00
Total Revenue to Date
$
162,811.00
$
163,887.00
$
(1,076.00)
•i Decrease in revenue due to loss of church user group on Sundays.
35
Senior Center Attendance
Senior Center Program Report for February 2012
Participation
Participation
Variance
Meetings
Meetings
2012
2011
2012
2011
Senior Activities
ACBL 2 99ers
215
276
-61
4
4
Bridge, Social/Party
362
374
-12
13
13
Evening Dance
43
55
-12
1
1
LQHS Culinary Arts Dessert Demo
40
0
40
1
0
Monthly Birthday Party
50
48
2
1
1
Monthly Luncheon (Valentine)
101
102
-1
1
1
Movie Time
78
64
14
4
4
Tennis
102
221
-119
8
8
Putting Action
12
14
-2
5
4
Senior Activity Total
1003
1154
-151
38
36
Senior Leisure Classes
Acrylic Landscapes
19
0
19
2
0
Beginning Bridge
11
0
11
2
0
Dance Workshop
3
4
-1
1
1
Digital Camera/ Digital Camera 2
8
0
8
4
0
Exercise
61
60
1
12
11
Golden Tones
48
50
-2
4
4
Hooked on Loops
8
8
0
2
2
Intermediate Internet/Email
9
0
9
4
0
Mah Jongg
47
0
47
4
0
Mat Pilates
27
29
-2
12
11
Quilters
37
36
1
4
4
Swing/Latin Fusion
8
7
1
4
4
Ukulele Players
56
70
-14
6
6
Woodcarvers
33
39
-6
4
4
Yoga for Health/ Chair Yoga
10
20
-10
8
4
Senior Leisure Classes Total
385
323
62
73
51
TOTAL SENIOR PROGRAMS
1388
1477
-89
111
87
Senior Services
AARP Taxes
94
85
9
7
6
Health Screen (Med. Exp. & Help U Hear)
20
0
20
1
0
CAP Warm Center
15
7
8
9
6
FIND
188
182
6
7
4
HICAP/Notary/Legal/Alzheimer's/Geriatric
15
11
4
8
3
FREE presentations/lobby*
20
0
20
2
0
Volunteers
34
-34
n/a
n/a
TOTAL SENIOR SERVICES
352
319
-4
17
7
SENIOR CENTER TOTAL
1740
1796
-93
128
94
*Look Who Is In Our Lobby: Peggy Kindt, Insurance Broker; Pro Watch HomeCare Services Inc.
KT-1
Parks Activities Updates
For February 2012
Staff met with representatives of the Stewards of the Fred Wolff Nature
Preserve and the parks landscape contractor at the Bear Creek Trail. The
purpose of the, meeting was to discuss the removal of invasive weeds such
as fountain grass, tamarisk, and Sahara mustard. Currently, these weeds are
mostly unnoticeable and addressing them now will prevent future issues.
Volunteers have been removing Sahara mustard from the Cove for the past
year. Volunteer efforts and the landscape contractor will continue to remove
all three of these weeds. The meeting also identified areas of vegetation
that will be thinned for safety and the health of desirable trees. For
example, there are areas along the trail where the Mesquite trees are being
chocked -out by oleanders. These oleanders will be removed.
As a component of the City's Master Plan to develop and protect the Fred
Wolff Nature Preserve. and the Bear Creek Trail, the City and the United
States Postal Service have coordinated efforts to relocate the mailboxes that
are located on portions of the park property located along Avenida
Montezuma. City staff will be relocating approximately 30 mailboxes from
the park property on the west side of the street to the front of each
residence. The residents have been contacted regarding the relocation and
staff is working with them for the exact location of each mailbox on their
property. The mailbox relocation project should be completed by the end of
February.
Staff is continuing to work with the local sports associations and the school
district to provide the best fields possible for the youth players. This past
summer, the fields at. La Quinta Park and the Sports Complex were aerated,
and top dressed to condition and prepare them for the Fall use by the soccer,
baseball, and football associations. This year's aeration of the sports fields
was provided by the SilverRock Golf Maintenance Department. The golf
course staff has better, aeration equipment that provides deeper aeration.
Staff, the parks landscape maintenance contractor, and Desert Sands Unified
School District also worked together to improve the baseball infields at the
Sports Complex. At that time, there was turf in the baseball infields along
the outside of the first and third base lines. The landscapers and school staff
removed the infield turf along with the irrigation. The infields were then
leveled with $6,000 of infield material. Each year, the parks budget pays
$2,500 for infield material that is installed by the LQSYA before the Fall
season begins. During a high wind event last month, some of the infield
material had blown away. Additional infield material was ordered by City
staff and LQSYA was going to install the material during Presidents Day
weekend. Due to equipment problems, LQSYA canceled the delivery of the
material. Staff and LQSYA have decided to have the infield material
delivered and installed during Spring Break.
37
La Quints Community Fitness Center Counts for February 2012
Day
Memberships
Sold
Rubys Sold
Sapphires
Sold
Diamonds
Sold
Walk-ins
Sold
Daily Counts
Daily
Totals
77777".11
:
224
2
7
3
196
206
t81,
193
4
75
75
0
6
15
4
1 221
240
's
,.:,-12 �,;`
i... :2 ,,. __ ..
..` ... i
` s , . _ .,, '.'
, 5"' :.;..
.: •:232..� ..a,:r
251
8
9
2
225
236
..9e
,( ,.,
r�7,.,+ -,�;..
:. .. r°.. r..,
.. �`....
,;; .... .;�
_.
3 ,.
�i:1'86a ,f`
196
10
2
10
183
195
y
1,'ii
I,,i
t,
I,;a
�15, ,4•
61
12
0
13
, ,Ev
201
14
10
1 1P
6
168
185
203
16
180
180
i.
170.
18
72
72
19
r
0
20
0
-247'
22
6
9
171
186
23
1f..
1't
-
8
19,g
308'
24
4
9
168
181
7777777777777
26
0
..?
.,,,, 21.E ;
230
28
6
4
216
226'
29
=
4
16,.
222
0'
y
AU}y[a
$ 368421053'.
1,51
0
0�
5:4�7i}159i
137-4ry8y3q�3333.
?.1@,3'
..+ "+TN,
The Gems svmbolize the Wellness Svstem Fees
Ruby Level = $50.00
Self -Directed Program; One Year -Key Use
Sapphire Level = $175.00
All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Designed Program by Personal
Training Staff; Post -Fitness Assessment Test
Diamond Level = $295.00
All Ruby and Sapphire Level Benefits; Three Additional Personal Training Sessions
• Members Sold is the # of memberships sold that day.
• Walk-ins are people without membership cards that are paying a daily.$5 fee.
• Daily counts are the # of Members coming into the center that have had their membership cards
scanned by us.
• The totals at the end of each row is the total of all of the above transactions for the day..
a
o� �o c% 4 "
y OF I1
TO: Community Services Commission
FROM: Edie Hylton, Community Services DirectorA-�
DATE: May 14, 2012
SUBJECT: Community Services Department Report for March 2012
Upcoming events of the Community Services Department for May 2012:
Computers *Digital Camera 2
*Basic Computer
*Intermediate Internet & Email
Adobe Photoshop Elements, Senior Center
Intermediate Computers, Senior Center
Dance Jazz/ Hip Hop (3-5 yrs.), Fitness Center
Pre-Ballet/Jazz (3-5 yrs.), Fitness Center
Dance, Play & Pretend (2.5-5 yrs.), La Quinta High School
Beginning Ballet (5-10 yrs.), La Quinta High School
Ballet/Tap (4-6 & 7-10 yrs.), La Quinta High School
Excursion A Day in Carlsbad
LA Angels at San Diego Padres Baseball
Exercise & Fitness ' *Morning Workout
*Mat Pilates
*Yoga for Health
*Chair Yoga
W.E.L.L. Morning Walks, Civic Center Campus
Adult Walks, Fred Wolff Bear Creek Nature Preserve
Meditation, Library
Yoga AM, Library
Yoga PM, Library
Jazzercise, Senior Center
Zumba, Senior Center
Free Programs *Quilters
*Woodcarvers
Leisure Enrichment Color and Collage Workshop, Senior Center
Martial Arts Karate/ Taekwondo, Senior Center 39
Special Events *Dessert Competition Luncheon
Special Interest *Color Collage Writing
*Dog Training
Sports Open Gym Basketball & Volleyball
WELL 1 K/ 5K, Civic Center Campus
Cinco de Mayo Disc Golf Tournament, The First Tee - Palm Desert
Summer Golf Tour Registrations Begin
*Senior Center class or activity
Ell]
Community Services Department
Attendance Report for March 2012
Summary Sheet
Variance Sessions Per Month
Proaram 2012 2011 2012 2011
Leisure Classes
175
167
8
67
93
Special Events
25090
20107
4983
6
2
Sports
826
712
114
28
23
Senior Center
1089
1409
-320
94
109
Total
27,180
22,395
4,785
195
227
Senior Services
Senior Center
316
251
65
13
9
Total
316
251
65
13
9
Sports User Groups
La Quinta Park
AYSO
400
400
0
27
26
LQ Youth & Sports
150
150
0
18
23
Desert Boot Camp
50
50
0
10
10
Sports Complex
LQ Youth & Sports
850
800
50
27
27
Colonel Mitchell Paige
-
C.V. Revolution
20
01
20
9
0
LQ Futbol - Natives
20
0
20
9
0
Y Football (League Practices)
30
0
30
5
0
Facility/Park Rentals
Senior Center
(Private Party)
100
100
0
1
1
(Sunday Church)
225
300
-75
3
4
Museum
Meeting Room/Courtyard
150
0
150
1
0
Library
Classroom
600
600
0
10
10
Civic Center Campus
(Private Party)
0
50
-50
0
1
Park Rentals
La Quinta Park
250
300
-50
4
5
Fritz Burns Park
100
100
0
2
2
Total
2,945
2,850
95
126
109
Total Programs
30,441
25,496
4 9451
334
345
Volunteer Hours
Senior Center
2221
337
-115
Total Volunteer Hours
2221
337
-115
GyJ
Community Services Department
Program Report for March 2012
2012 2011 9019 7(111
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Acrylic Painting
8
10
-2
3
3
Zumba
20
34
-14
9
10
Yoga - Morning
6
12
-6
4
4
Yoga - Evening
12
11
1
5
4
Meditation
3
01
3
5
0
Pre-Ballet/Jazz 3- 5
4
0
4
3
0
Ballet/Tap 4-6
3
14
-11
3
3
Italian For Everyone
9
11
-2
3
3
Karate/Taekwondo 4- 8 (Beg.)
18
0
18
5
0
Karate/Taekwondo 4- 8 (Inter.)
37
0
37
5
0
Karate/Taekwondo 9 & up
291
0
29
5
0
Beginning Ballet
5
7
-21
5
3
Dance, Play, Pretend
10
71
31
5
1
Jazzercise
11
12
-11
7
8
Totals
175
1181
571
67
39
2012 2011 2012 2011
Participants
Participants
Variance
Meetings
Meetings
Special Events
Trails Day/ Tails On Trails
50
70
-20
1
1
Temecula Wineries Excursion
40
50
-10
1
1
La Quinta Arts Festival
25000
19987
5013
4
4
Totals
25090
20107
4983
6
6
2012 2011 2012 2011
Participants
Participants
Variance
Meetings
Meetings
Sports
Open Gym Basketball •1
292
533
-241
12
14
Open Gym Volleyball
174
84
90
5
5
W.E.L.L. Walking Club
5
22
-17
1
1
Nature Walk
56
48
8
2
2
Desert Youth Olympics
125
0
125
1
0
Disc Golf Tourney @ Civic Center
17
25
-8
1
1
Y Flag Football (League Games)
110
0
110
2
0
Y Football Rookies
12
0
12
2
0
Y T-Ball Rookies
35
0
35
2
0
Totals
826
712
114
28
23
Community Services Totals 1 26,0911 20,9371 5,1541 101 68
• 1 Open Gym Basketball attendance has decreased this year due to loss of Fitness Center
participants who would also play basketball. Staff is negotiating fewer days of Open Gym in the
Boys & Girls Club.
42
Community Services Department
Monthly Revenue Report for March 2012
Monthlv Revenue - Facility Rentals 2012 2011 Variance
Library
$
-
$
-
$
Museum
$
570.00
$
600.00
$
(30.00)
Senior Center
$
900.00
$
825.00
$
75.00
Parks
$
380.00
$
460.00
$
(80.00)
Sports Fields
$
1,245.00
$
600.00
$
645.00
Monthly Facility Revenue
$
3,095.00
$
2,485.00
$
610.00
Monthly Revenue
Senior Center
$
3,695.00
1 $
7,828.00
$
(4,133.00)
Community Services
$
6,983.00
$
7,911.00
$
(928.00)
La Quinta Resident Cards
$
12,195.00
$
11,970.00
1 $
225.00
Total Revenue
$
22,873.00
1 $
27,709.00
$
(4,836.00)
Revenue Year to Date
Facility Revenue -i
$
24,697.00
$
40,615.50
$
(15,918.50)
Senior Center •2
$
28,013.50
$
41,452.50
$
(13,439.00)
Community Services
$
54,813.50
$
41,748.00
$
13,065.50
La Quinta Resident Cards
$
81,255.00
$
70,265.00
$
10,990.00
Total Revenue to Date
$
188,779.00
$
194,081.00
$
(5,302.00)
-i Loss of ongoing church rental on Sunday afternoons and decrease in number of private party
Senior Center rentals.
• 2 Senior Center users are choosing less expensive courses and activities and attendance is
down in some programs.
43
Senior Center Attendance
Senior Center Program Report for March 2012
Participation
Participation
Variance
Meetings
Meetings
2012
2011
2012
2011
Senior Activities
ACBL 2 99ers
152
230
-78
3
4
Bridge, Social/Party
225
235
-10
9
9
Fitness & Wellness Day
57
30
27
1
1
Monthly Birthday Party
50
45
5
1
1
Monthly Luncheon (Mardi Gras)
89
101
-12
1
1
Movie Time
36
52
-16
4
4
Tennis
125
228
-103
10
8
Putting Action
7
11
-4
3
4
Senior Activity Total
741
932
-191
32
32
Senior Leisure Classes
Acrylic Landscapes
21
5
16
6
2
Beginning Ukulele
15
6
9
3
3
Intermediate Bridge
17
22
-5
3
2
Basic Computer
7
0
7
3
0
Exercise
39
44
-5
8
7
Golden Tones
33
64
-31
3
5
Hooked on Loops
10
4
6
2
2
Mah Jongg
27
0
27
3
0
Mat Pilates
17
22
-5
8
7
Quilters
32
20
12
4
3
Swing/Latin Fusion
10
10
0
3
3
Ukulele Players
61
61
0
6
3
Woodcarvers
45
36
9
4
3
Yoga for Seniors/ Yoga for Health
14
21
-7
6
6
Senior Leisure Classes Total
348
315
33
62
46
TOTAL SENIOR PROGRAMS
1089
1247
-158
94
78
Senior Services
AARP Taxes
75
79
-4
7
8
Health Screen (Med. Exp. & Help U Hear)
11
0
11
2
0
CAP Warm Center
11
0
11
7
0
FIND
165
95
70
6
4
HICAP/Notary/Legal/Alzheimer's/Lobby
25
0
25
7
0
Volunteers
29
46
-17
n/a
n/a
TOTAL SENIOR SERVICES
316
220
78
13
4
SENIOR CENTER TOTAL
1 14051
1467
-801
107
82
CL1
Parks Activities Updates
For March 2012
The improvements have been completed at the Fritz Burns Dog Park. A
bottom rail was installed below the fence of the small dog section to insure
the very small dogs will not be able to pass under the fence. New gate
latches were installed that meet ADA standards as well as spring loaded
hinges that provide self -closing gates. The entire fence was repainted and
new shade canvas was installed over the two existing shade structures.
Two additional shade structures with benches were installed and each
section has a new drinking fountain specifically designed for dogs.
45
The Gems symbolize the Wellness System Fees
Ruby Level = $50.00
Self -Directed Program; One Year -Key Use
Sapphire Level = $175.00
All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Designed Program by Personal
Training Staff; Post -Fitness Assessment Test
Diamond Level = $295.00
All Ruby and Sapphire Level Benefits; Three Additional Personal Training Sessions
• Members Sold is the # of memberships sold that day.
• Walk-ins are people without membership cards that are paying a daily $5 fee.
• Daily counts are the # of Members coming into the center that have had their membership cards
scanned by us.
• The totals at the end of each row is the total of all of the above transactions for the day.
M
L=�
Tit
BM OF.. TKE�
TO: Community Services Commission
FROM: Edie Hylton, Community Services Director
DATE: May 14, 2012
SUBJECT: Community Services Department Report for April 2012
Upcoming events of the Community Services Department for June 2012:
Aquatics Aqua Zumba
Luau and Leis Pool Party
Youth Swim Lessons (6 months — 15 yrs.)
Adult Swim. Lessons (16 yrs. & Up)
The Masters Club (18 yrs. & Up)
Recreational Swim Team (6-17 yrs.)
Splash Ball Water Polo (5-9 yrs.)
Junior Lifeguard Training (10-14 yrs.)
Water Aerobics &Water Walking (18 yrs. & Up)
Computers *Basic Internet and Email
*Basic Microsoft Word 2010
Adobe Photoshop Elements, Senior Center
Use a Digital Camera, Senior Center
Dance Jazz/ Hip Hop (3-5 yrs.), Fitness Center
Pre-Ballet/Jazz (3-5 yrs.), Fitness Center
Dance, Play & Pretend (2.5-5 yrs.), La Quinta High School
Beginning Ballet (5-10 yrs.), La Quinta High School
Ballet/Tap (4-6 & 7-10 yrs.), La Quinta High School
Exercise & Fitness *Morning Workout
*Mat Pilates
*Yoga for Health
*Chair Yoga
Meditation, Library
Yoga AM, Library
Yoga PM, Library
Jazercise, Senior Center
Zumba, Senior Center
Music Beginning Guitar, Senior Center
Second Level Guitar, Senior Center 47
Free Programs *Quitters
*Woodcarvers
Leisure Enrichment
Expressive Landscape in Acrylic, Senior Center
Martial Arts
Karate/ Taekwondo, Senior Center
Special Events
*Hawaiian Luau Luncheon
Special Interest
*Color Collage Writing
*AARP Safe Driver
*Expressive Landscapes in Acrylic
Sports
Open Gym Basketball & Volleyball
Father's Day Tournament, La Quinta Park
Summer Golf Tour
Terra Lago, South Course
Escena Golf Club
Mission Hills Country Club, A. Palmer Course
Tahquitz Creek, Resort Course
Heritage Palms
*Senior Center class or activity
48
Community Services Department
Attendance Report for April 2012
Summary Sheet
Variance Sessions Per Month
Program 2012 2011 2012 2011
Leisure Classes
208
178
30
84
81
Special Events
3800
4225
-425
2
4
Sports
588
547
41
23
18
Senior Center
1335
1515
-180
113
134
Total
5,931
6,465
-534
222
237
Senior Services
Senior Center
291
318
-27
20
18
Total
291
318
-27
20
18
Sports User Groups
La Quints Park
AYSO
300
200
100
24
23
LQ Youth & Sports
150
150
0
17
21
Desert Boot Camp
50
50
0
10
10
Sports Complex
LQ Youth & Sports
850
800
50
18
16
Colonel Mitchell Paige
C.V. Revolution
20
0
201
8
0
LQ Futbol - Natives
20
0
20
8
0
Facility/Park Rentals
Senior Center
(Private Party)
300
400
-100
2
3
(Sunday Church)
375
300
75
5
4
Museum
Meeting Room/Courtyard
0
0
0
0
0
Library
Classroom
600
300
300
10
5
Civic Center Campus
(Private Party) -1
600
500
100
1
1
Park Rentals
La Quinta Park
250
350
-100
5
6
Fritz Burns Park
50
50
0
1
1
Total
3,565
3,100
465
109
90
Total Programs
9,787
9,883
-96
351
345
Volunteer Hours
Senior Center
1 2931
322
-29
Totai Volunteer Hours
1 2931
322
-29
1 East County Child Care Council - Children and Family Festival
49
Community Services Department
Program Report for April 2012.
2012 2011 2012 2011
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Acrylic Painting
16
10
6
3
3
Pre-Ballet/Jazz 3- 5
4
0
4
4
0
Ballet/Tap 4-6
3
26
-23
4
4
Italian For Everyone
9
11
-2
1
1
Color and Collage
3
01
3
3
0
Zumba
23
23
0
8
8
Yoga - Morning
6
8
-2
4
4
Yoga - Evening
12
11
1
4
4
Adobe Photo Basic
4
9
-5
3
4
Computers - Beg.
4
5
-1
2
4
Guitar - Beg.
3
8
-5
3
2
Guitar - Rock Solo
3
31
0
3
1
Karate/Taekwondo 4- 8 (Beg.)
25
0
25
9
0
Karate/Taekwondo 4- 8 (Inter.)
35
0
35
9
0
Karate/Taekwondo 9 & up
36
0
36
9
0
Beginning Ballet
4
0
4
3
0
Dance, Play, Pretend
7
7
01
3
4
Jazzercise
ill
13
-21
9
8
Totals
208
134
74
84
47
2012 2011 2012 2011
Participants
Participants
Variance
Meetings
I Meetings
Special Events
Youth Egg Hunt
800
1000
-200
1
1
City Picnic & Birthday Party
3000
3000
0
1
1
Totals
3800
4000
-200
2
2
2012 2011 2012 2011
Participants
Participants
Variance
Meetings
Meetings
Sports
Open Gym Basketball
409
403
6
13
12
Open Gym Volleyball
127
102
25
4
4
W.E.L.L. Walking Club
5
20
-15
1
1
Nature Walk
12
22
-10
1
1
Y T-Ball Rookies
35
01
35
4
0
Totals
5881
5471
411
231
18
Community Services Totals 1 4,5961 4,681 -851 109 67
AE
Community Services Department .
Monthly Revenue Report for, April 2012
Monthly Revenue - Facility Rentals 2012 2011 Variance
Library
$
$
$
Museum
$
$
-
$
Senior Center
$
1,425.00
$
2,200.00
$
(775.00)
Parks
$
637.50
$
775.00
$
(137.50)
Sports Fields
$
928.00
$
890.50
$
37.50
Monthly Facility Revenue
$
2,990.50
$
3,865.50
$
(875.00)
Monthlv Revenue
Senior Center
$
4,062.001
$
6,233.00
1 $
(2,171.00)
Community Services
$
8,986.00
$
4,770.00
1 $
4,216.00
La Quinta Resident Cards
$
17,170.00
1 $
8,400.001
$
8,770.00
Total Revenue
$
30,218.00
1 $
19,403.00
1 $
10,815.00
Revenue Year to Date
Facility Revenue •1
$
27,687.50
$
44,481.00
$
(16,793.50)
Senior Center •2
$
32,075.50
$
47,685.50
$
(15,610.00)
Community Services
$
63,799.50
$
46,518.00
$
17,281.50
La Quinta Resident Cards
$
98,425.00
$
78,665.00
$
19,760.00
Total Revenue to Date
$
221,987.50
$
217,349.50
$
4,638.00
•1 Loss of ongoing church rental on Sunday afternoons and decrease in number of private party
Senior Center rentals.
2 Senior Center users are choosing less expensive courses and activities and attendance is
down in some programs.
51.
Senior Center Attendance
Senior Center Program Report for April 2012
Participation
Participation
Variance
Meetings
Meetings
2012
2011
2012
2011
Senior Activities
ACBL 2 99ers
176
172
4
4
5
Bridge, Social/Party
412
409
3
19
17
Monthly Birthday Party
50
46
4
1
1
Monthly Luncheon (Volunteer Recognition)
71
68
3
1
1
Movie Time
70
58
12
4
4
Talent Show
80
160
-80
1
1
Tennis
118
141
-23
8
8
Putting Action
14
11
3
4
4
Senior Activity Total
991
1065
-74
42
41
Senior Leisure Classes
AARP Safe Driver
18
0
18
1
0
Acrylic Landscapes
12
5
7
1
- 3
Intermediate Bridge
7
15
-8
1
1
Digital Camera
8
0
8
2
0
Color Collage Writing
6
0
6
3
0
Exercise
31
56
-25
13
13
Golden Tones
33
40
-7
4
4
Hooked on Loops
13
11
2
5
4
Mah Jongg
41
0
41
4
0
Mat Pilates
30
27
3
13
Quilters
28
52
-24
4
Swing/Latin Fusion
9
7
1 2
1
Ukulele Players -
58
90
-32
7
fl57
Woodcarvers
37
49
-12
4
Yoga for Seniors/ Yoga for Health
13
13
8
Senior Leisure Classes Total
344
352
-8
71
TOTAL SENIOR PROGRAMS
1335
1417
-82
113
98
Senior Services
AARP Taxes
32
23
9
9
4
Health Screen (Med. Exp: & Help U Hear)
10
0
10
1
0
FIND
203
192
11
10
5
HICAP/Notary/Legal/Alzheimer's/Lobby
15
20
-5
10
5
Volunteers
31
47
-16
n/a
n/a
TOTAL SENIOR SERVICES
291
282
-10
20
10
SENIOR CENTER TOTAL
1626
1699
-92
133
108
52
Parks Activities Updates
For April 2012
During the Spring Break, additional infield material was installed at the Sports
Complex. The material was purchased by the City and installed by
volunteers from the La Quinta Youth Sports Association.
New ducklings have appeared at the Civic Center Campus. Staff continues
to post educational fliers 'about the harmful effects of feeding bread to
ducks., "Not only can bread be fattening to ducks and make it harder for
them to fly and otherwise evade predators, feeding ducks bread can also
lead to other problems including Duckling Malnutrition. In an area where
ducks are regularly fed bread, ducklings will not receive adequate nutrition
for proper growth and development. Furthermore, because ducks will
naturally seek out an easy food source, such as human handouts, ducklings
will not learn to forage for natural foods as easily."
One of the two shade structures at La Quinta Park playground area was
removed for warrantee repairs.
A volunteer group worked on the Bear Creek Trail on Saturday, April 21.
The group removed fountain grass that was growing along the trail. Even
though fountain grass is used in landscapes throughout the Coachella Valley,
it is not native to this desert and is growing along the trail voluntarily.
53
The Gems symbolize the Wellness System Fees
Ruby Level = $50.00
Self -Directed Program; One Year -Key Use
Sapphire Level = $175.00
All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Designed Program by Personal
Training Staff; Post -Fitness Assessment Test
Diamond Level = $295.00
All Ruby and Sapphire Level Benefits; Three Additional Personal Training Sessions
• Members Sold is the # of memberships sold that day.
• Walk-ins are people without membership cards that are paying a daily $5 fee.
• Daily counts are the # of Members coming into the center that have had their membership cards
scanned by us.
• The totals at the end of each row is the total of all of the above transactions for the day.
54
COMMISSIONER ITEM: 1
COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS
FISCAL YEAR 2011.2012 ATTENDANCE
Date of Appointment
Term Expires
Sharrell Blakeley
Heather Engel
Kathleen Fitzpatrickl
Michele Lawrence
Bob Leidner
7/1/2011
7/1/2010
7/1/2010
7/1/2011
7/1/2011
6/30/2013
6/30/2012
6/30/2012
1 6/30/2013
6/30/2013
July 11, 2011 Meeting
Present
Present
Present
Present
Present
Moonlight Movie
Giants vs Padres Excursion
Wellness Center Grand Opening
X
X
X
X
Patriots Luncheon
X
August 8, 2011 NO MEETING
Moonli ht Movie
Huntin ton Beach Excursion
Back to School Program
September 12, 2011 Meeting
Present
Present
Present
Present
Present
Moonlight Movie
Walking Equals Long Life Walk
Nature Walk
Cruise Cuisine Luncheon
October 10, 2011 Meeting
Present
Present
Present
Present
Present
Moonlight Movie
Halloween Carnival
Walking Equals Long Life Walk
Nature Walk
Disc Golf Park Tournament
Halloween Luncheon
Wellness Conection
nealth
Annual HFair
November 1, 2011 Joint Meeting
Present Present Present Present Present
November 14,'2011 Meeting
CANCELLED
Moonlight Movie
Veterans Tribute
Present
Present
Walking Equals Long Life Walk
Nature Walk
Thanksgiving Luncheon
-
December 12, 2011 Meeting
Present
Present
Present
Present
Present
Christmas Tree Lighting
Present
Present
Present
Present
Breakfast with Santa
Present
Present
Walking Equals Long Life Walk
Nature Walk
Youth Flag Football Tournament
Disc Golf Holiday Tournament
Holida Luncheon
Present
Evenin Dance
January 9, 2612 Meeting
Present
Present
Present
Present
Pillars of the Community
X
X
X
Humana Healthy Fun Fair & Walk
X
X
X
X
Farmers Market Sponsored by Humana
X
X
Nature Walks
Chili Cook -Off Luncheon
55
COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS
FISCAL YEAR 2011-2012 ATTENDANCE
Date of Appointment
Term Expires
Sharrell Blakeley
7/1/2011
6/30/2013
Heather Engel
7/1/2010
6/30/2012
Kathleen Fitzpatrick
7/1/2010
6/30/2012
Michele Lawrence
7/1/2011
6/30/2013
Bob Leidner
7/1/2011
6/30/2013
February 13, 2012 Meeting
Present
Present
Present
Present
Present
Athletic Honors
Walking Equals Long Life Walk
Nature Walks
Disc Golf Cove Oasis Tournament
Valentine Luncheon
Evening Dance
March 12, 2012 Meeting
Present
--
Present
Present
Present
Trails Day/Tails on Trails
Temecula Valley Tour
Walking Equals Long Life Walk
Nature Walks
56
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