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2012 05 01 CC MinutesLA QUINTA CITY COUNCIL MINUTES MAY 1, 2012 A regular meeting of the La Quinta City Council was called to order at the hour of 3:03 p.m. by Mayor Adolph PRESENT: Council Members Evans, Franklin, Henderson, Osborne, Mayor Adolph ABSENT: None PUBLIC COMMENT - None CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS, SKI HARRISON AND TERRY DEERINGER, REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS 2. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, MARK WEISS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND /OR DISPOSITION OF A PORTION OF 13.79 ACRES LOCATED AT THE SOUTHWEST CORNER OF AVENUE 52 AND JEFFERSON STREET, IDENTIFIED AS LOT 19 OF PARCEL MAP 33367. PROPERTY OWNER /NEGOTIATOR: POLO BROWN COMPANY, LLC; DANIEL BROWN Council recessed to Closed Session at 3:04 p.m. to and until 4:00 p.m. 4.00 P_M_ The City Council meeting was reconvened with no decision being made in Closed Session which requires reporting pursuant to Government Code Section 54957.1 (Brown Act). Mayor Adolph led the audience in the Pledge of Allegiance. PUBLIC COMMENT Cheri Miller, 79975 Westward Ho Drive, La Quinta — Explained her code /permit issue and stated that it is not a city issue but a civil issue between land owners. Mayor asked the Interim City Manager Weiss to get staff together with homeowner to investigate and resolve the matter. CITY COUNCIL MINUTES 1 MAY 1, 2012 Caroline Krause, 51884 Avenida Obregon - Provided a history of May Day, and asked Council to be cognizant of local workers. Dorothy Bailey, 69471 Morningside Drive, Desert Hot Springs - Member of Occupy Coachella Valley opposing the CPV Sentinel Power Plant and bike path proposal. Phyllis Brennan, 74711 Dillon Road, Sky Valley - Member of Occupy Coachella Valley, read statement against the bike path proposal. Loraine Soles, 77650 Michigan Drive #C4, Palm Desert - Provided info on health dangers of particulate matter pollution for residents within two miles of Sentinel Gas plant. Darel Propst, 66173 8"' Street, Desert Hot Springs - Provided details on how his health will be impacted by Sentinel plan emissions due to prior health issues that brought him to live in the "clean" desert air. He requested that Council adopt the resolution handed out to Council and the Clerk. Melina Lobelle 512 Bedford Drive, Palm Springs - Displayed a report of 478 pages of scientific data and asked Council to direct its staff to study it. She gave information on County and State Representatives pushing the project through, and asked Council to help protect the Coachella Valley because this plan will affect everyone. Lew Stewart, 281 Cabrillo, Palm Springs - Read resolution entitled: Resolution to City Councils re: CPV Sentinel Power Plant. Mayor Adolph asked Interim City Manager Weiss if La Quinta has in any way been brought into this plant development issue. Interim City Manager Weiss responded, no. Robert Sylk, 79675 Rancho Santa Margarita - Reported that there is a California Bio -Mass dump at Avenue 62 and Jackson Street in the County area on the border of La Quinta. The smell is drifting into La Quinta and affecting residents at Trilogy, PGA West and Andalusia. Mr. Sylk stated that the plant owner, Mr. Hardy, has taken an option on an additional 40 acres which would double the size of the plant. The Concerned Citizens of La Quinta, of which he is a member, are trying to address the problem and intend to make it a major news story. Council Member Evans said she understands. Supervisor Benoit has offered assistance to Concerned Citizens of La Quinta. Mayor Adolph stated that he is in contact with the City Manager of Coachella and the County and all are trying to resolve the problem. CITY COUNCIL MINUTES 2 MAY 1, 2012 Mark Weismann, 24 Sierra Madre, Rancho Mirage — spoke on behalf of PGA West and Mike Kelly of the La Quinta Resort to urge Council to continue its support of the Prestige event. He said it provides national exposure to La Quinta and is one of the biggest junior golf clinics in the country. CONFIRMATION OF AGENDA Council Member Osborne requested that Consent Calendar Item No. 4 be pulled for discussion. PRESENTATIONS — NONE WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES Mayor Adolph stated that he would like to respond to a question he read in the minutes regarding the Lighting and Landscaping District. The answer to, why has the Council not addressed this deficit, even during non - election years, is that it has been addressed. Council has addressed it on several occasions, and the need to increase it has now finally come to a head. MOTION — A motion was made by Council Members Franklin /Evans to approve the City Council minutes of April 17, 2012 as presented. Motion passed 4 -0 -1 abstain. Mayor Adolph abstained due to his absence from the April 17 " meeting. CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED MAY 1, 2012 2. APPROVAL TO EXCUSE COMMISSIONER BOB LEIDNER FROM THE MAY 14, 2012 COMMUNITY SERVICES COMMISSION MEETING 3. APPROVAL TO EXCUSE COMMISSIONER MARK WEBER'S ABSENCE FROM THE MAY 8, 2012 PLANNING COMMISSION MEETING 4. APPROVAL OF A REQUEST FOR PROPOSAL TO PROVIDE JANITORIAL SERVICES FOR CITY -OWNED BUILDINGS 5. APPROVAL TO SUBMIT A PROJECT APPLICATION FOR EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT FUNDS FOR FISCAL YEAR 2012/2013 TO THE U.S. DEPARTMENT OF JUSTICE WITH THE CITY OF CITY COUNCIL MINUTES 3 MAY 1, 2012 RIVERSIDE ACTING AS LEAD FISCAL AGENT, AND AUTHORIZE THE CITY MANAGER TO SIGN AN INTER -LOCAL AGREEMENT MOTION - A motion was made by Council Members Evans /Franklin to approve the Consent Calendar Item Nos. 1, 2, 3, and 5 as recommended. Motion passed unanimously. ITEM 4 Council Member Osborne asked that a preference be given to local vendors. Interim City Manager Weiss said that staff could add language to the Request for Proposal (RFP) that would give weight to companies able to provide a quick response time due to maintaining a presence in the Coachella Valley. MOTION - A motion was made by Council Members Henderson /Evans to approve Consent Calendar Item No. 4 with the RFP to be amended by staff to include language giving weight to local vendors. BUSINESS SESSION 1. CONSIDERATION OF THE APPROPRIATION FOR MARTHA'S VILLAGE AND KITCHEN FOR CONSTRUCTION OF A FOOD STORAGE FACILITY OR FOR OPERATIONS FUNDING OF THE COACHELLA VALLEY RESCUE MISSION Community Services Director Hylton presented the staff report. Council Member Osborne estimated the distance between the two organizations at about two miles, and calculated the meals prepared by Martha's Village at 21,000 per month, and by Rescue Mission at 18,000 per month, for a total of 40,000 free meals per month. Director Hylton confirmed that those are the figures provided by each organization. Council Member Henderson expressed concern about the ongoing viability of the one facility at the west end of the Valley and the two facilities at the east end of the Valley. She stated that the City of La Quinta may not be able to contribute support to them indefinitely. Ms. Henderson suggested that it may be time for these organizations to consider combining resources. She said her concern was providing capital funds this year to an organization that may find it does not have funds to continue to operate next year. Council Member Evans stated that this funding stems back to Roy's Homeless Shelter request for $100,000 for its west valley facility. Council refused that request in favor of funding east valley facilities. She explained that $50,000 was allocated to the Coachella Valley Rescue Mission (CVRM) and $50,000 to Martha's Village for capital improvements. Ms. Evans complimented the CVRM on the CITY COUNCIL MINUTES 4 MAY 1, 2012 completion of their improvements, and said that she supports keeping the funding commitment made to Martha's Village, rather than divert that $50,000 to the CVRM for operating expenses. Council Member Franklin agrees that the funds were committed to capital improvements only and were not to go for operating expenditures. She fully supports giving Martha's Village the $50,000. Mayor Adolph confirmed that the Council declined to fund Roy's Homeless Shelter at the west end of the Valley at $103,000 per year for five years in favor of directing city funds to the two facilities in the east Valley. He pointed out that this money was for the homeless not for food banks. Provisions for food supplies have already been made with the $200,000 contribution the city made to F.I.N.D., the contributions the city makes twice a year for holiday food, and the recent grant to Heritage Church to supply food. Mayor Adolph stated that housing is the main concern with these funds, not food and that was why Roy's Homeless Shelter request was refused so funds for the homeless could be used nearby. He continued to say that it's important to get people out of the elements. Mayor Adolph cautioned that CVAG (Coachella Valley Association of Governments) could throw this issue of not funding Roy's Homeless Shelter back at La Quinta if the funds are not used as originally intended, which was for shelters. He stated that he is in support of Martha's Village or the CVRM providing homeless shelter facilities with La Quinta funds. Council Member Osborne noted that Riverside County is reducing funding to all shelters in the Valley, which may cause the CVRM to close the emergency shelter portion of its shelter. Mr. Osborne said the $50,000 committed to Martha's Village for the homeless, but not yet spent, should be diverted to the CVRM in order to keep the emergency shelter facility running. He questioned the reality of building an 8,000 square foot storage facility for only $300,000 or $37 per square foot unless they planned on getting free materials and labor. Mr. Osborne expressed support for Council's policy over the years to use city funds for capital not operating costs, but with County cuts, there is now a greater more pressing need to keep the emergency shelter open at the CVRM. Council Member Henderson stated that she has had a strict policy in the past of only assisting organizations with capital improvement projects or waivers to use city facilities but not to get involved in operating budgets. She noted that with two of the three Valley shelters impacted by lack of operating funds, she fears that in two years all three facilities will close due to lack of operating funds. Ms. Henderson said she was not comfortable using this $50,000 towards a food storage facility and although it is difficult to move the contribution from capital to operating, under the circumstances, it could only be done with a very clear CITY COUNCIL MINUTES 5 MAY 1, 2012 message that it will never become a line item in the city's budget and organizations could not count on her support in future years. Public Speaker: Kay Wolff, 77227 Calle Ensenada, La Quinta - Stated that the homeless population in the Coachella Valley in January 2011 was 287, of which one was attributed to La Quinta, yet she personally knew four. Ms. Wolff said that the population has grown and provided detailed information on their status and needs. She said that she understood it would be impossible for the city to provide all the facilities needed such as shelter, food, showers, laundry, kitchens, storage and job assistance, but felt a symbolic gesture should be made by funding either or both nearby facilities. Ms. Wolff asked Council to focus on the needs of the homeless from La Quinta. John Wolohan, 81818 Bowstring Circle, La Quinta, Vice President and Director of Programs for Martha's Village - He explained that Martha's Village expects to save $108,000 per year, every year once it builds its own food warehouse and no longer needs to rent the 10,000 square foot building it currently uses. This capital project will insure that Martha's Village survives and thrives. Last year due to a $1 M budget shortfall, beds and personnel had to be cut, but the core mission of providing support so people can change their lives with education and job placement remains. Mr. Wolohan said that public showers are provided during summer days, beds are always found for homeless children. In response to Council Member Osborne, Mr. Wolohan said that he has received two of three bids for the construction of the 8,000 square foot steel structure and believes a budget of $300,000 will be adequate given the use of an existing AC system. Council Member Evans stated that Martha's Village was re- prioritizing services and calculated that this food storage facility would provide long term savings and viability. In response to the Mayor, Mr. Wolohan explained that the sprung tent structure housing 100 beds was removed due to age and leaks, but the shelter with 120 beds is still in operation and currently full. Council Member Franklin asked if Mr. Wolohan would be able to quantify the number of La Quinta residents or former residents being served. Mr. Wolohan said he could not. Ms. Franklin explained that two facilities compete for the same funds, and it is troubling that the two organizations are in need the money. Ms. Franklin said that this $50,000 was promised to Martha's Village, that CVRM received its $50,000 from the city, and that building a food facility is part of helping the homeless.: Although she wished the city had more to give to everyone, CITY COUNCIL MINUTES 6 MAY 1, 2012 she maintains her support to give the the Council policy to fund capital, not Council Member Henderson asked if h operating expenses. Mr. Wolohan ongoing commitments from twelve d has cut its budget, and is raising more the shortfall situation ever again. Darla Burkett, Executive Director of the C Ms. Burkett stated that the CVRM cur women and children and just celebrated it not be closing. Riverside County only fw consists of 75 beds and this will have 1 stated. This was set up at the request of the. services provided. The CVRM cou primarily donations and grants. The clos area because it is the only emergency st San Diego at any time of the day or nigl bills, food and other operating costs is ne, continue. Council Member. Henderson stated th, governments is to provide social servi( Federal funding. These services are not receive any funding to provide these sery In response to Mayor Adolph, Ms. Bur folks are from they use their last written Council Member Osborne stated that he d the food facility for the budgeted $300,01 per square foot. He could not support h time in the future when they may get th beds for the homeless about to be lost capital versus operating policy, but in todz Quinta who need this help, he cannot supl Council Member Henderson said that gig maintains 120 beds in its shelter, she we storage facility but it must come with all Director Hylton stated that staff will insur to Martha's Village, and stands with i expenses. 's Village was prepared to cover future I that the organization has obtained at $50,000 per year for five years; it . He said it does not intend to get into )achella Valley Rescue Mission (CVRM) - ently runs a 150 bed shelter for men, > 41 ®` birthday. It is going strong and will ds the overflow /emergency shelter which close if it cuts its funding by 50% as the County and consists of only a part of its on funding from many sources, but ig of the emergency shelter will hurt the alter to take anyone between Blythe and t. She said that assistance with electric ded if the emergency shelter service is to one of the responsibilities of county and for this, they receive State and the jurisdiction of cities - cities do not s. Ms. Burkett confirmed. said that to identify where homeless ical address. :s not believe Martha's Village can build I especially since permits alone are $20 ding the $50,000 until some unknown project together while there are 75 full Mr. Osborne said he appreciates the s world where there are people from La rt holding the money. ;n the information that Martha's Village ild support the contributions for the food .inds of conditions. Community Services conditions are met. CITY COUNCIL MINUTES 7 1 MAY 1, 2012 MOTION - A motion was made by Council Members Henderson /Evans to approve the appropriation of $50,000 for Martha's Village and Kitchen for construction of a food storage facility to be conditioned upon such tasks as city review of bid proposals, receipt of permits, payment in two checks, and other conditions recommended by staff. Motion passed 3 -2 with Mayor Adolph and Council Member Osborne voting NO. STUDY SESSION 1. DISCUSSION OF RECOMMENDED PROGRAM OPTIONS FOR FISCAL YEAR 2012/2013 BUDGET Interim City Manager Weiss presented the staff report. Mayor Adolph and Council Members commended Interim City Manager Weiss and staff for an outstanding job in preparing a comprehensive, understandable budget document. Council Member Osborne announced that he will recuse himself from discussion on the Corporate Drive Police Station lease due to a business relationship with the property owner. Mayor Adolph explained that since 1995 when the city had little reserves, Council and staff have diligently saved for this type of rainy day situation. The city now has healthy reserves which are available for use without negatively affecting the city. Public Speaker: Robert Radi, 54305 Eisenhower Drive, La Quints - Member of the Cove Neighborhood Association. Mr. Radi stated that in this post -RDA era, options for the coming fiscal year and year two are sobering. He applauds staff for bringing viable budget options to the table. He noted that over the past several years, the assessment /parks deficit has been hovering towards $2 million per year. Mr. Radi said he hopes budget reductions are conducted with surgical precision rather than percentage cuts across the board. Bringing to voters a district reassessment ought to be part of the budget equation without further delay. He stated that he is ready to stand with Council in educating and persuading voters to pay an additional $70 per year, or 220 per day for tangible assets such as city parks, as opposed to paying increased fire insurance rates should a fire station have to close. He concluded by saying that balancing the budget is not for the faint of heart and a window of opportunity exists now although it may take more than one try with the voters. Joan Rebich, 53810 Avenida Cortez, La Quints - Member of the Cove Neighborhood Association. Ms. Rebich said she understands the need for the 15% CITY COUNCIL MINUTES 8 MAY 1, 2012 cuts, but asks that public safety be exempted from these cuts. Mayor Adolph informed Ms. Rebich that the Fiscal Year 2012/2013 does not contemplate cuts to public safety. Michelle Patton, 54290 Avenida Martinez, La Quinta — Member of the Cove Neighborhood Association. She stated that she is a ten -year resident, and loves living in this small city with all the big city amenities. She expects code enforcement to enforce city ordinances to maintain its beauty.. Ms. Patton said she was worried that the beauty and look of the city will not be valued and tourism will decline, businesses will suffer, TOT will be reduced, home purchases will decline, and it becomes a downward spiral. She felt that she represented the viewpoint of many citizens in her willingness to pay more for services, but suggests that fees be raised a bit at a time. Ms. Patton stated that there is a need to educate citizens to pay their part because the city cannot continue to put off dealing with the deficits in Landscape & Lighting Districts and parks. Council Members Henderson and Franklin expressed their appreciation for citizen input regarding assessment districts, and will certainly call on concerned citizen to help, the city educate their neighbors. Council took up review of Attachment 2 to the staff report entitled: Fiscal Year 201212013 Program Changes & Reductions — Detail. Council expressed no objections to Line Numbers 1 through 21. Council Member Osborne said he had grave concerns with underfunding the Coachella Valley Economic Partnership (CVEP) (Line 22) because the 15% cut reduces funding from $25,000 to $21,250 yet other cities contribute $50,000 annually. Mr. Osborne noted that there was no. other economic development vehicle in the budget other than one contract. He stated that CVEP brings a regional aspect to economic development that he would hate to lose because now is the time to build economic development and not depend on others to fund it. Mr. Osborne noted that CVEP provides economic analysis important to the city and works with companies to keep jobs in the valley. If the city shrinks its contribution to CVEP, what will it have for economic development? Interim City Manager Weiss responded that $45,000 has been added to the budget for an economic development contract with RSG, and the budget still contains $200,000 for marketing. He noted that staff recognizes value of the collective regional economic development efforts of CVEP but also recognized the need for a balanced budget and to focus on the Highway 111 corridor, SilverRock and those projects that are specific to La Quinta. Council Member Osborne acknowledged the importance of economic development along Highway 111 for sales tax revenue and jobs for residents, but noted that CITY COUNCIL MINUTES 9 MAY 1, 2012 Council must keep in mind that jobs paying more than $10 per hour are what CVEP brings to the region. Council reached a consensus to set aside a decision regarding CVEP, continue with the budget review and return to the CVEP discussion once they have considered all other budget items. Council Member Evans noted that the reduced marketing budget appears to still have plenty of focus on co -op marketing with La Quinta businesses, the online app component is not impacted, and advertising in The Desert Sun radio, and Desert Enterta continue. Marketing / Economic Development Manager Maria Casillas explained that the city calendar publication has been cut but public relations and graphic design support will remain, and although Coachella Valley Association (CVA) contributions have been cut in half, La Quinta will remain in its key publications as a means to reach visitors in other cities, states and Canada. Council Member Franklin said she would like to see the newsletter eliminated for a year due to its expense, and given that the GEM publication could cover any information planned for this newsletter. Ms. Casillas said the cost was $11,500 per issue /mailing and for Fiscal Year 201212013, the plan was to reduce it to one fall issue. As a result of Council debate on the effectiveness of this one glossy issue, Council agreed to keep the $11,500 in the budget and asked Ms. Casillas to return with marketing and /or an educational campaign options for Council's consideration. Mayor Adolph stated that the La Quinta Chamber of Commerce provided many good things. The $22,500 cut is a big reduction, but it is a challenge Council will have to accept. In response to Mayor Adolph and Council Member Osborne, Community Services Director Hylton explained the reductions in the Fritz Burns pool contract and the reduction in hours at the Boys and Girls Club. The City Council recessed at 6:52 for a short break. The City Council reconvened the City Council meeting at 7:08 p.m. and took up the Public Hearing items before returning to this Study Session item. The City Council returned to discussion on this Study Session item at 7:46 p.m. At the request of Council, Community Services Director Hylton and Golf /Park Manager Howlett explained the service level impacts of the reductions in the Community Services Department .listed on lines 28 (landscape and lighting maintenance) and line 35 (citywide landscaping). Council Member Franklin noted CITY COUNCIL MINUTES 10 MAY 1, 2012 that eliminating some over - seeding will have the added benefit of reducing air pollution and water use. Council discussed funding for,the Prestige at PGA West event, the recreation activity guide, and the Desert ARC program. Council had no questions or issues with line numbers 36 through 39. Council discussed the Fire. Department's recommendation to eliminate the volunteer firefighter appreciation dinner (line number 40) due to a great reduction in attendance. There was a consensus among Council to continue to present certificates of appreciation to volunteers annually. Council Member Osborne left the dais while the Police budget was discussed due to his business relationship with the owner of the building leased for the Police Substation. Council discussed the impact of closing the second La Quinta substation located by Highway 111 now that officers have moved to the new Thermal station. Lt. Matt Jimenez, Assistant Chief of Police, assured Council that the village substation would remain, and that the closing of this second substation will have no effect on deployment in La Quinta or the level of service to the commercial community in the Highway 111 area. Council expressed no objections to Line Numbers 43 through 57. Council returned to discussion on Line Number 22 - Coachella Valley Economic Partnership (CVEP). The discussion focused on the appropriate and proper reserve balance a city the size of La Quinta should maintain. Since this is a decision that will be before Council in June as part of the budget resolution, there was a consensus among Council Members to address it at that time. Interim City Manager Weiss asked and received confirmation that Council will leave the $3,750 reduction for CVEP in the budget. REPORTS AND INFORMATIONAL ITEMS Sunline Transit Agency - Council Member Franklin attended for Mayor Adolph. Ms. Franklin reported that the meeting was devoted to taxicab issues. Sunline is proposing a new commuter express service on weekdays from the Palm Desert mall and Thousand Palms /1 -10 to downtown Riverside metro link station with intermediate stops at Cabazon, Banning, Beaumont, Moreno Valley and LIC Riverside campus. The bad news is that it leaves the Palm Desert mall at 4:45 a.m. CITY COUNCIL MINUTES 11 MAY 1, 2012 Sunline is going to try this route because they received some grant funding for a couple years. Ms. Franklin said the expected fare is $2 to $3 one way. Coachella Valley Economic Partnership (CVEP) - Council Member Franklin reported CVEP exceeded its goal for a 10% increase in the number of FAFSA (federal scholarship) applications, received. It is unfortunate that no one from La Quinta High School applied. Ms. Franklin announced that the 2012 annual economic summit date has been set for October 25' and Dr. John Husing will be the speaker once again. Also, a presentation was made by Excelleration, a company that will be opening an indoor electric cart racing facility in Cathedral City in the old Sam's Club 50,000 square foot building. Lastly, Ms. Franklin reported that CVEP will be opening a satellite office in Indio's Town & Country South plaza from space donated for that purpose. Riverside County Transportation Commission - Council Member. Henderson reported that the expansion of Route 91, which is a $1.3 billion project, was just approved for a $444 million Transportation Infrastructure Financing Innovation Act (TIFIA) grant from the Federal Transportation Department to start the environmental process. The project will take about three years and consists of adding an express lane and a general purpose lane. League of California Cities - Council Member Henderson reported on AB 1836 which deals with local government hiring practices. The bill would "ban the box" on applications that ask if the applicant has ever been convicted of a felony. Proponents feel this box prevents applicants from ever getting to the interview level of the hiring process. Ms. Henderson said that the League Board voted to oppose this bill unless it is amended by including the State have this requirement imposed upon it too. Ms. Henderson reported on SB 1831 which is a remote sales tax issue. The League supports it with amendments. Palm Springs Desert Resort Communities Convention & Visitors Authority - Council Member Evans reported that the Travel -USA bus came through Palm Springs. The Hospitality Industry and Business Council (HIBC).and the Joint Powers Authority (JPA) decided to support the opening of the Bump & Grind trail unless there is scientific evidence that its use really affects the Big Horn Sheep. She stated that the Living Desert. will be installing a life -size dinosaur exhibit for eight or nine months at a rental fee of about $800,000. The dinosaurs will be throughout the property and they expect it to result in a substantial increase in admission fees. Ms. Evans reminded Council that the CVA hospitality awards and brand unveiling is May 8' at the Annenberg Center. CITY COUNCIL MINUTES 12 MAY 1, 2012 Sunline Transit Agency - Mayor Adolph announced that he attended Sunline's 35 Anniversary event. Coachella Valley Association of Governments, Executive Board (CVAG) — Mayor Adolph reported that the Board recommended approved of the percentages in the Urban Crossroads report which addresses the percentage contributions of cities for the 1 -10 interchanges. Several cities were not happy with the percentage allocation. Public Works Director Jonasson informed Council that this percentage allocation is an issue for La Quinta. He explained that prior to the last analysis by the County in 2003, La Quinta's share was 35% of the 25% local responsibility. The County's was 9% and Indio's was the balance (56%). The 2003 analysis was done after Indio annexed all the land the County relinquished and the percentage allocation changed to 42% La Quinta, 1 % County and the balance allocated to Indio (57 %). Mr. Jonasson noted that the analysis done in 2003 must be flawed because La Quinta's percentage should not have increased, whereas Indio's should have increased substantially. He stated that this 42% allocation equates to $8 million for the Jefferson project which is listed in DIF, but very little is allocated for it right now. Mr. Jonasson cautioned that prior to the start of the Jefferson project, the analysis of the percentage allocations must be redone and La Quinta must keep a close watch on the methods. Mayor Adolph reported that AB 880 regarding the Bump & Grind Trail was discussed. Palm Springs and Indian Wells representatives abstained so that' they could bring it to their Councils for consideration, but all other cities gave it the go- ahead. Mayor Adolph reported that the Highway 111 /Washington Street project was approved. This consists of three left turn lanes which he said may cause bottleneck problems with the reduction to two lanes a couple hundred yards west of the intersection. Mayor Adolph said that the project to widen Fred Waring between Adams and Port Maria was also approved. Oversight Board of the Successor Agency to the Dissolved Redevelopment Agency - Council Member Osborne reported that the Board meets tomorrow to consider revised Recognized Obligation Payment Schedule (BOPS) which were revised due to changes required by the State Department of Finance (DOF). The DOF changes include a reduction of approximately $2 million by negating costs for City Attorney services, RSG services, rent to the City and administrative staff. There is not much guidance coming from the State and title companies still have issues with transferring properties. City Attorney Jenson added that the items the State initially questioned ended up to be a non -issue for them — no objections. However for some of those projects, no funds are listed on the ROPS yet. DEPARTMENT REPORTS — none additional CITY COUNCIL MINUTES 13 MAY 1, 2012 MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE Mayor Adolph and Council commended Emergency Services Coordinator Paul Hess on the positive feedback from Sandy Hardin, Captain of the Westward Ho HOA for his earthquake preparedness training. Mayor Adolph and Council congratulated Community Services Director Hylton and Recreation Supervisor Larson on an outstanding community picnic and city birthday celebration. Council Member Evans noted that she has had many positive comments on the improved traffic flow and neighbor mitigation measures during the three concert weekends. Ms. Evans extended kudos to Planning Director Johnson and his counterpart Jim Curtis of Indio for being available 24/7. Council Member Franklin said that one example of the value of Director Johnson's and Mr. Curtis' presence and involvement was the darkness problem at Avenue 54 and Madison discovered during the first weekend. It was so great to see it resolved so quickly with portable lights. Thanks also go to the Police Officers and Fire Fighters working the events. PUBLIC COMMENT (7pm) - none - NONE PUBLIC HEARINGS 1. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION TO APPROVE A ONE -YEAR TIME EXTENSION FOR SITE DEVELOPMENT PERMIT 2006 -852, FOR A 264 -UNIT CONDOMINIUM PROJECT, COMPRISED OF UNITS OF UP . TO 29.5 FEET IN HEIGHT, AND OTHER AMENITIES, BOUNDED BY PGA BOULEVARD TO THE SOUTH, THE ARNOLD PALMER PRIVATE CLUBHOUSE AND PGA WEST TENNIS CLUB TO THE WEST, THE PGA. STADIUM COURSE TO THE NORTH, AND THE PGA TOURNAMENT CLUBHOUSE TO THE EAST. APPLICANT: EDEN ROCK RPW, LLC Mayor Adolph and Council Member Franklin each announced that they have a conflict with this item due to the proximity to their residence, and left the dais while this was being discussed. Principal Planner Nesbit presented the staff report. CITY COUNCIL MINUTES 14 MAY 1, 2012 Planning Director Johnson informed Council that additional correspondence was received on this item. One from the PGA West Masters Association, one from the applicant responding to that letter, and just two hours ago, an e-mail from Mr. Keiffer, General Manager of PGA West requesting continuance of this item. Mayor Pro Tem Henderson declared the PUBLIC HEARING OPEN at 7:17 p.m. Public Speaker: Monica Amboss, Anderholt Whittaker, representing Wayne Rembold and the Eden Rock development, and Chris Bergh, MDS Consulting, representing Wayne Rembold, stated that they are in agreement with all the conditions and if desired by Council, a continuance is acceptable to them. Public Speaker: Richard Hayes, President of the PGA West Master Association stated that the Association does not oppose a continuance. He said they would like the opportunity to work through some of the issues outlined in their letter. They support getting the development going. He stated that the Development Agreement is an important document from their standpoint. He said he is interested in the golf cart proposals and would need time to examine that. Mayor Pro Tem Henderson declared the PUBLIC HEARING CLOSED at 7:20 p.m. Council Members Osborne and Evans expressed their desire to grant the continuance of the public hearing. Mayor Pro Tem Henderson declared the PUBLIC HEARING REOPENED at 7:22 p.m. MOTION - A motion was made by Council Members Osborne /Evans to continue the public hearing to June 5, 2012. Motion passed unanimously. 3 -0 -2 absent 2. PUBLIC HEARING TO CONSIDER A RESOLUTION ADOPTING THE FISCAL YEAR 2012/2013 THROUGH 2016/2017 CAPITAL IMPROVEMENT PROGRAM Mayor Adolph and Council Member Franklin returned to the dais for the remainder of the meeting. Principal Engineer McKinney presented the staff report. In response to Council Member Henderson, Principal Engineer McKinney said that the city would still use the construction management firm to oversee the work done by the contractor selected by the bonding company to take over the project. In response to Council Member Osborne, Mr. McKinney stated that the Eisenhower roundabout was approved in last year's CIP budget, the estimated cost is CITY COUNCIL MINUTES 15 MAY 1, 2012 $700,000, and the funding source is partially DIF. Finance Director Falconer added that the project is currently budgeted in the CIP at $450,000 which is the cost of a traffic signal. There is an anticipated shortfall, and once staff updates the Developer Impact Fees (DIF) to add a roundabout category, they will have to return to Council to approve additional funds and a funding source. Mr. Falconer stated that at present, the roundabout has a zero impact on the general fund. Council Member Osborne asked if the many ADA related projects being funded by the general fund were project that were originally funded by DIF, QUIMBY, a developer or rothee sources? Public Works Director Jonasson explained that QUIMBY and Library funds would be used for all the ADA improvements in parks and at the library. Council Member Henderson asked why all these ADA projects were not done when facilities were built. Director Jonasson responded that some are improvements attributed to changes in the law, but most are a result of a very thorough, very inclusive analysis by the ADA consultant. ADA design is not an exact science, an architect makes judgment calls regarding the level of public use an area will receive and designs to that level. He said that the retrofit numbers are very conservative and although the scope may be reduced, these preliminary figures are being included in the budget. The Mayor declared the PUBLIC HEARING OPEN at 7:45 p.m. There were no requests to speak on this item. The Mayor declared the PUBLIC HEARING CLOSED at 7:45 p.m. MOTION — A motion was made by Council Members Henderson /Evans to adopt the following resolution: RESOLUTION NO. 2012 -012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING THE FISCAL YEAR 2012/2013 THROUGH 2016/2017 CAPITAL IMPROVEMENT PLAN Motion passed unanimously. ADJOURNMENT There being no further business, it was moved by Council Members Franklin /Evans to adjourn at 9:02 p.m. Motion carried unanimously. Respectfully submitted, Susan Maysels, InterinYCity Clerk City of La Quinta, California CITY COUNCIL MINUTES 16 MAY 1, 2012