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2012 03 12 CSC MinutesCOMMUNITY SERVICES COMMISSION MINUTES March 12, 2012 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. by Chairperson Fitzpatrick. Commissioner Leidner led the Pledge of Allegiance. PRESENT: Commissioners Blakeley, Fitzpatrick, Lawrence, and Leidner ABSENT: Commissioner Engel STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf & Parks Manager; Robert Ambriz Jr., Recreation Supervisor; Christina Calderon, Recreation Supervisor; and Angela Guereque, Senior Secretary PUBLIC COMMENT — None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Leidner / Blakeley to confirm the agenda as submitted. Motion carried unanimously. PRESENTATIONS 1. Presentation by David Archer of the La Quinta Chamber of Commerce Director Hylton presented the staff report. David Archer spoke to the Commission about events held in January, February, and March. January 12 - Flash Lunch Mob at the Desert Sage restaurant 17 - Humana Kick -off Breakfast at the Private Clubhouse /PGA WEST 28 - B.A.D. Mixer at Juliette's Bakery 29 - 6th Annual Hot Rod and Custom Car Show at La Quinta Community Park Community Services Commission Minutes March 12, 2012 2 February 2 - State -of- The -City Mayor's Luncheon at The La Quinta Resort 22 - B.A.D. Mixer / TBD March 8 Flash Lunch Mob at The Crab Pot 17 - 3rd Annual Taste of La Quinta at Old Town La Quinta 28 - B.A.D Mixer / TBD Commissioner Blakeley asked how many members are in the Chamber. Mr. Archer stated there are approximately 450 members. APPROVAL OF MINUTES 1. Approval of February 13, 2012 Minutes Motion - It was moved by Commissioners Blakeley /Leidner to approve the minutes as submitted. Motion carried unanimously. CONSENT CALENDAR - None. BUSINESS SESSION 1. Consideration to Recommend the Implementation of Youth Sports Fees Director Hylton spoke about the history of the sports fees. Robert Ambriz Jr. presented the staff report. Commissioner Blakely asked if the sports organizations are currently paying fees for field use. Supervisor Ambriz stated there are currently no fees being charged to these organizations. Commissioner Leidner asked if the recommended fees are per season. Supervisor Ambriz stated the fees are per season. Jim Curtis, 43690 Pisces Court, La Quinta, CA 92253, Treasurer of AYSO and Human Services Manager for the City of Indio. Suggested the City of Indio and La Quinta move forward together on implementing fees if approved by the respective City Councils. Director Hylton stated that, if approved, the City will work with the sports associations and other cities to try and coordinate the implementation. Community Services Commission Minutes March 12, 2012 -3- Chairperson Fitzpatrick asked how much the soccer registration is per season. Mr. Curtis stated the fee is currently $90 per child and select season (competitive) is $150 per child. LQYSA representative stated the registration fee for baseball is $140 plus a $100 refundable deposit. Manny Becerra, AYSO Regional Commissioner, 82836 Crawford Drive, Indio, CA 92201. Asked the Commission to reconsider rates at this time. It would be very tough for AYSO to ask the kids for additional funds. AYSO is a non - profit organization with about 1,600 to 1,700 kids and provides approximately 50 scholarships. It would be a hardship for the kids if the rates are raised. Shaun Clark, Vice President of Palm Desert /La Quinta Football, 84573 Archora Way, Indio, CA 92201. With the current economy it is very difficult for our parents to pay. This football group had 150 players and provides 20 scholarships this year. They are part of the biggest Jr. All American football conference in the State of California. Football uses the Sports Complex fields two months out of the year. To assess our kids $25 or $30 for two months is not comparable to what soccer and baseball are using. This program is a two City program between Palm Desert and La Quinta. Commissioner Leidner stated the economy in our City is not what it was 5 or 10 years ago. Something needs to be done to recoup some of the money, Asking the kids and leagues to pay a small portion is an essential part in helping us not run out of money. Commissioner Lawrence asked how to work out the football usage. Director Hylton suggested to consider options for the football group due to lower usage. Commissioner Lawrence asked if any of the organizations are doing any type of fundraising. Mr. Clark stated that PDLQ Football does raffles and individual team fundraising. Commissioner Lawrence stated there is a need for these fees and there should be some type of outreach to the families that will be affected. Director Hylton stated that City staff has been having conversations with the . Youth Sports Board members regarding the implementation of fees for 3 years. Commissioner Blakeley stated that she agrees with both Commissioners Leidner and Lawrence that this is inevitable. It is reasonable to only charge the Football Program 50% of the fee. Chairperson Fitzpatrick stated she comes from the greater Los Angeles area where her kids played sports in the 80's and 90's and the parents were paying the same registration fees that are being paid now. The end users are the direct beneficiaries of these fees. This is one of the fairest assessments of fees from a public entity. Community Services Commission Minutes March 12, 2012 -4- Soccer is the hardest on sports fields. If the fees are not implemented, maintenance may suffer. Commissioner Lawrence asked what is the AYSO organization doing to do fundraising. Mr. Becerra stated there are 6 major sponsors that give funds to the organization to offset the costs. Motion .- It was moved by Commissioner Blakeley to recommend the implementation of a 30% Youth Sports Fees, coordinate with other cities, and specify a 50% reduction in fees for the Football Program. Motion failed. Motion - It was moved by Commissioner Leidner to recommend that staff determine a way to recoup $100,000 worth of fees from the various sports leagues on an annualized basis with an emphasis on a higher fee for non- residents versus residents. Motion failed. Motion - It was moved by Commissioner Blakeley /Lawrence to recommend the implementation of a 30% Youth Sports Fee as submitted by staff. Motion passed with Commissioner Leidner opposed. Director Hylton asked if the Commission want the staff to do something less with the Football Program. Motion - It was moved by Commissioner Blakeley /Lawrence to recommend the implementation of a 30% Youth Sports Fee as submitted and staff work to review the usage by Palm Desert/La Quinta Football. Motion passed unanimously. 2. Consideration to Recommend an Increase in Fees at the Senior Center for Certain Programs Supervisor Calderon presented the staff report. Commissioner Lawrence asked why staff was only looking to raise the luncheons to $4. Director Hylton explained that the reason the fee is recommended to be increased from $2 to $4 is that still is a 100% increase doubling the price while still having the City pay a subsidy. Staff is getting more bids to hopefully bring the costs down. Commissioner Blakeley suggested the luncheon fee be raised to $5. Commissioner Lawrence suggested making a $4 recommendation for one year and reevaluate in one year.. Director Hylton suggested reevaluating in a couple of years. Community Services Commission Minutes March 12, 2012 -5- Supervisor Calderon explained that in the beginning the luncheons were not catered by restaurants, they were monthly potlucks with two luncheons (Thanksgiving and Holiday) being donated by Desert Cities Catering. Commissioner Blakeley asked how many luncheons per month are being offered. Supervisor Calderon explained that the Senior Center offers one luncheon per month. Commissioner Blakeley suggested the Senior Center only offer six per year. Commissioner Leidner asked if staff can seek sponsors to help cover the subsidy. Commissioner Leidner suggested asking the Chamber to have members sponsor luncheons. Director Hylton stated that staff has asked The Friends of the Senior Center to support several of these lunches. Commissioner Lawrence suggested the $4 fee and cutting back on the number of luncheons offered. Commissioner Leidner asked if the amount we want to charge the Bridge group is more than we would charge anyone else to rent the room. Director Hylton stated that the multi - purpose room is not available for outside rentals during the Senior Center open hours and the cost to rent the muti - purpose room ranges from $55 per hour to $ 125 per hour plus insurance fees. Motion - It was moved by Commissioners Lawrence /Blakeley to recommend the increase in luncheon fees to $4 per person and increase the amount the City collects for bridge players to $2.50 per person. Motion carried unanimously. STUDY SESSION - None. DEPARTMENT REPORTS 1. Department Report for February 2012 will be presented at the April meeting. COMMISSIONER ITEMS 1. Report from Commissioners Regarding Meetings Attended. 2. Calendar of Monthly Events PUBLIC HEARING - None. OPEN DISCUSSION - None. Community Services Commission Minutes ZE March 12, 2012 ADJOURNMENT It was moved by Commissioners Blakeley /Lawrence to adjourn the Community Services Commission meeting at 7:16 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on April 9, 2012 commencing at 5:30 p.m. in the City of La Quinta Study Session Room, 78- 495 Calle Tampico, La Quinta, CA 92253. a itted ue Community Services Senior Secretary