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2012 06 19 CCCity Council agendas and staff reports are available on the City's web page: www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico I La Quinta, California Regular Meeting TUESDAY, JUNE 19, 2012 3:00 P.M. Open Session followed by Closed Session Beginning Resolution No. 2012-036 Ordinance No. 500 CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Osborne and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. Persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH LABOR NEGOTIATORS, SKI HARRISON AND TERRY DEERINGER REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6, MEET AND CONFER PROCESS PLEDGE OF ALLEGIANCE CITY COUNCIL AGENDA 1 JUNE 19, 2012 PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS - NONE WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF JUNE 5, 2012 CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED JUNE 19, 2012 2. RECEIVE AND FILE TREASURER'S REPORT DATED APRIL 30, 2012 3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED APRIL 30, 2012 4. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR ECONOMIC DEVELOPMENT / HOUSING MANAGER AND MARKETING / ECONOMIC DEVELOPMENT MANAGER TO ATTEND THE ICSC WESTERN CONFERENCE IN SAN DIEGO ON SEPTEMBER 19-21, 2012 5. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH THE LA QUINTA CHAMBER OF COMMERCE FOR FISCAL YEAR 2012/2013 6. ACCEPTANCE OF OFFSITE AND ONSITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP 29436, HIDDEN CANYON, IVANHOE LA QUINTA COVE, LLC 7. ADOPTION OF A RESOLUTION REQUESTING THAT THE COUNTY OF RIVERSIDE PLACE COLLECTION COSTS FOR SOLID WASTE HANDLING SERVICES AT SINGLE-FAMILY DWELLINGS ON THE TAX ROLLS B. APPROVAL OF CITY OF LA QUINTA ECONOMIC DEVELOPMENT PLAN FOR FISCAL YEAR 2012/2013 CITY COUNCIL AGENDA 2 JUNE 19, 2012' n 002 9. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH FG CREATIVE, INC. 10. APPROVAL OF CITY OF LA QUINTA MARKETING PLAN FOR FISCAL YEAR 2012/2013 11. APPROVAL OF THE INVESTMENT ADVISORY BOARD 2012/2013 WORK PLAN 12. APPROVAL OF THE DECLARATION OF SURPLUS PROPERTY 13. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH RBF CONSULTING TO PREPARE THE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE FOR THE HIGHWAY 111 AT WASHINGTON STREET INTERSECTION IMPROVEMENTS, PROJECT 2011-01 14. APPROVAL OF A MAINTENANCE SERVICE AGREEMENT WITH CLEANSTREET, INC. TO PROVIDE STREET SWEEPING SERVICE FOR FISCAL YEAR 2012/2013 15. APPROVAL TO AWARD A CONTRACT TO A.M. LA SALLE ELECTRIC, INC. FOR THE CITYWIDE LANDSCAPE LIGHTING MAINTENANCE CONTRACT, PROJECT 2011-15 16. APPROVAL TO AWARD A CONTRACT FOR JANITORIAL SERVICES FOR CITY FACILITIES TO SANTA FE BUILDING MAINTENANCE. 17. ADOPTION OF A RESOLUTION ADOPTING THE INVESTMENT POLICY OF THE CITY OF LA QUINTA FOR FISCAL YEAR 2012/2013 BUSINESS SESSION 1. CONSIDERATION OF APPOINTMENTS TO VARIOUS CITY BOARDS, COMMISSIONS AND COMMITTEES 2. CONSIDERATION OF AN AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN THE CITY OF LA QUINTA AND THE COUNTY OF RIVERSIDE STUDY SESSION - NONE REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. CITY COUNCIL AD HOC COMMITTEE REPORTS 3. CVAG COMMITTEE REPORTS 003 CITY COUNCIL AGENDA 3 JUNE 19, 2012 4. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (OSBORNE) 5. C.V. CONSERVATION COMMISSION (EVANS) 6. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 7. C.V. MOUNTAINS CONSERVANCY (FRANKLIN) 8. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 9. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (OSBORNE) 10. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 11. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 12. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (EVANS) 13. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (ROBERT TEAL) 14. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 15. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 16. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 17. PLANNING COMMISSION MINUTES DATED APRIL 24 AND MAY 8, 2012 18. COMMUNITY SERVICES COMMISSION MINUTES DATED MAY 14, 2012 DEPARTMENT REPORTS 1. CITY MANAGER A. LA QUINTA CHAMBER OF COMMERCE QUARTERLY REPORT B. QUARTERLY MARKETING REPORT C. RESPONSE(S) TO PUBLIC COMMENTS D. OVERSIGHT BOARD MEETING UPDATE 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR 4. BUILDING & SAFETY DEPARTMENT REPORT FOR MAY 2012 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR MAY 2012 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT FOR MAY 2012 S. PUBLIC WORKS DEPARTMENT REPORT FOR MAY 2012 9. POLICE DEPARTMENT REPORT FOR MAY 2012 10. FIRE DEPARTMENT QUARTERLY REPORT - NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE PUBLIC HEARINGS - NONE RECESS TO CITY AS SUCCESSOR AGENCY TO THE DISSOLVED LA QUINTA REDEVELOPMENT AGENCY, FOLLOWED BY THE LA QUINTA FINANCING AUTHORITY AND THE LA QUINTA HOUSING AUTHORITY and CLOSED SESSION OF THE CITY COUNCIL n 1E CITY COUNCIL AGENDA 4 JUNE 19, 2012 RECONVENE THE CITY COUNCIL MEETING ADJOURNMENT The next regular meeting of the City Council will be held on July 3, 2012 commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, Interim City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on June 15, 2012. DATED: June 14, 2012 SUSAN MAYSELS, Int rim City Clerk City of La Quinta, California Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777-7103. A one (1) week notice is required. • If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents; exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 5 JUNE 19, 2012 a 005 `ate ♦ F S c% MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Frank J. Spevacek, City Manages/ DATE: June 14, 2012 /� SUBJECT: Recommended Order of Agenda Items for June 19, 2012 City Council Meeting Meeting begins at 3:00 p.m. • Meeting called to order at 3:00 p.m. and Business Item No. 1 taken up: Consideration of Appointments to Various Boards and Commissions • Take up the remainder of the City agenda in order • Recess to Successor Agency, Financing Authority and Housing Authority meetings followed by recess to City Council Closed Session • Reconvene the City Council meeting, and announce any decision(s) made in Closed Session • Adjourn the City Council meeting. -p. 006 T,vr oF 44" CITY SA/HAXA MEETING DATE: June 19, 2012 ITEM TITLE: Approval of Demand Register Dated June 19, 2012 RECOMMENDATION: Approve Demand Register Dated June 19, 2012 BACKGROUND AND OVERVIEW: Prepaid Warrants: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 96025 - 96049 } $88,593.19 96050 - 96071 } $292,295.44 96072 - 96099 } $1,179,821.53 Voids } $0.00 Wire Transfers} $13,039,102.44 P/R 36627 — 36643} $407,261.23 P/R Tax Transfers } $115,325.66 Payable Warrants: 96100 - 96224 } $3,042,237.61 $18,164,637.10 FISCAL IMPLICATIONS: Demand of Cash City $18,003,290.98 Demand of Cash -Successor Agency of RDA $159,396.47 Demand of Cash — HA $1,749.65 Demand of Cash — HA Comm $200.00 Respectfully submiittteed, 3John M. Falconer, Finance Director 007 0.08 CITY OF LA QUINTA BANK TRANSACTIONS 5/23/12 - 6/12/12 05/25/12 WIRE TRANSFER - ICMA 05/25/12 WIRE TRANSFER - LQCEA 05/30/12 WIRE TRANSFER - TASC 06/05/12 WIRE TRANSFER - PERS 06/05/12 WIRE TRANSFER - PERS 06/06/12 WIRE TRANSFER - LANDMARK 06/08/12 WIRE TRANSFER - ICMA 06/08/12 WIRE TRANSFER - LQCEA 06/11/12 WIRE TRANSFER - PERS 06/11/12 WIRE TRANSFER - US BANK 06/12/12 WIRE TRANSFER - TASC TOTAL WIRE TRANSFER OUT $10,069.67 $140.00 $1,332.60 $105,747.15 $52,626.61 $172,613.10 $9,994.67 $140.00 $52,589.27 $12,632,516.77 $1,332.60 $13 039,102.44 " 009 p p W » r iOZ fom W W w O 1 (!f I I S I d .rz 1LLQ 1 I W 2 U! MP!lllOb t0 O O fO W h1i M P�1 h O O O O VOnN M O O O O n Y Illb wM O O O V V ONIIIh IlI b O O IIl IIl NOO N O O O O f0 U r 1 I WUZO 1I �VhNN. 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O: O I-10 e e o 0 » Q I W 6 N "I W H f Z 1 W 2 U N » mix .01 » Q N LL 1 Z O Z 1 Z Z F V r1 1 d W Z » J 1 d I Q QIOCOI N ZP WNNM wow u-owzl Z m QWWr dvv N 1 Z 2 I d r Zr r m Z m m 1 WU O QM MMMM "+ o o Q 1>> > N o Noce V o m N f 1 O o eeo 00 \ J Z I > NM"-* ."M I O O O O O \ M O I W O O O O VZ 1 N of9Q I J 1 W w Z LL I O U » O M M m P d'QO I $M O M Omvmm WN" »Nr Q d' 0 0 1 N r o m m N M m» m woD--p>z1 a Ma OOe» o»» ww" . wZ 1 O oM Ommm Mulls (Y U 1 W» O OO OMMM MNN d di.il> 1 O OV w»rl rl O NN 0 10 033 T-af 4 4 a" IT SA/HA/FA MEETING DATE: June 19, 2012 AGENDA CATEGORY: ITEM TITLE: Receive and File Treasurer's Report dated BUSINESS SESSION: April 30, 2012 CONSENT CALENDAR: Z STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Receive and File. FISCAL IMPLICATIONS: Receive and File Treasurer's Report dated April 30, 2012 for the City of La Quinta. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Receive and File Treasurer's Report dated April 30, 2012 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. -Al 034 Respectfully submitted, �M John M. Falconer, Finance Director Approved for submission by: J.Xpe'4cek, City Manager Attachment: 1. Treasurer's Report, City of La Quinta 035 2 IO � MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance DirectorrTreasurer SUBJECT: Treasurer's Report for April 30, 2012 DATE: May 31, 2012 Attached is the Treasurer's Report for the month ending April 30, 2012. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other EndingChan e LAIF Interest bearing active bank deposit Certificates of Deposit US Treasuries US Gov't Sponsored Enterprises Commercial Paper Corporate Notes Mutual Funds Subtotal $ 36,675,653 39,912,287 724.000 58,369,810 23,996,161 9,996,828 - t 3.612,383 $ I i 1 287, 122 $ 1,035,210 16,478 15,000,000 14 $ 16,051,702 (2) (2) (2) (2) 1 $ (2,200,000) (15,000,000) 221,995 $ 17,421,995 (1) (1,615) 795 1.560 7.583 $ 8,322 $ 35,510,862 39,928,765 724,000 73,368,195 8,996,956 9,998,388 0 3,397,985 $ 171,925,151 (1,164,791) 16,478 0 14,998.385 (14,999,205) 1,560 0 214,398 $ 1,361,971 Cash 343,072 $ 597,772 1 & 3 $ 254,700 $ 597,772 Total $ 172,944,050 $ 16,649,474 $ 17,421,995 $ 8,322 $ 172,179,851 $ 764,199 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code: and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. John M. Falconer Date Finance DirectorRreasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. n36 3 Treasurer's Commentary For the Month of April 2012 Cash Balances - The portfolio size decreased by $764,000 to end the month at $172.93 million. The major reason for the decrease was $708,000 spent on capital projects. Capital Project payments were made toward the Coral Mountain Apartment Project ($598,000), Washington Street Apartment Rehabilitation ($40,000) and the proposed roundabout at Eisenhower and Sinaloa ($20,000). Investment Activity - The investment activity resulted in an average maturity decrease of thirteen (13) days from the prior month to end the month of April at 61 days. The Treasurer follows a buy and hold investment policy with one (1) US Treasury Bill purchase totaling $15 million offsetting one (1) maturing Federal Home Loan Bank Discount Note. The sweep account earned $4 in interest income for the month of April and the bank fees for the month were $ 1,675 which resulted in a net decrease of $1,671 in real savings. Portfolio Performance - The overall portfolio performance had a one (1) basis point increase from the prior month and ended at .35% fo_r the month, with the pooled cash investments at .45%. The portfolio yield should continue to stay at these levels for the near future. At this time last year,, the portfolio was yielding .48% which reflects the current interest rate environment. Looking Ahead In the short term, the Treasurer will be investing in short term commercial paper or GSE paper. lk 037 CI § [ w _- ) \ \ \}\ ) ) ) { ) 65�\ )) „ \§ \ / \ i§ ; E `/ ` - E:! !_! G: \ & , )Ci &! 4? _ $$ / ) )\ /o : { #!# ® ;|a ) \ 0 f]$ «_ \ _ ! E_ - k/0 0 : > ~ ) {\\ k )} °__ ) ) �� �\ \\\ 2 l9 d 039 � . 'S«� ^ " aagoeJue /\© \\\\ \78\\\\} � 2u®`C92pegd^:a�\ ( I� �7 G 0 CD 00 2% $ CL JJ kk - ) . (D $;§JK §72&J ) ( |/»fk - co»2 I■ e\§±J k ) . 041 a MA ad m m�� 6mn�mQQa ay�y a$m -pp m•_m _ ww Q o. $.ry memmSB� pp_uZ •i$wS�Sbe' m•$n»�Sva� a�~ a 5$^.m 22.G Sa 29'.. �oasa'8mwa.agaz� �roca?�m�m a�nm?N m$ag. ms9s s. a2 e�Q�Qm@@$<��na a h"xm_��yya mx p$p�gggry�"xp`ag�5�a �a�QQas���ay� »»»»»»» PH »»»»»»»» »»»»»» »» �mrv$'m_u._$ 8 Ervry `»S. S. oCn•�j Ea_`m. S.. �$nm urn. m_ $rvn $ o' ry �t�manEan n$m `n,n»»�SFi F�$n �» nS» mu•irv`ra.n FP d •n� yy <�' �viai6ppuf� f _p 6o'°ry r^•n^ �$ m 88m��d F'k $m 24�_ Qg 8 �$uh YBLL €apYSa €$e8 LL „a ne�BLL ca~ fl-5- Be�w $ w 042 ! .... .. ....... /! . 9.\§ (( \\\\\\ \ \\}}\} R43 10 City of La Quints Comparative Rates of Interest Apn130.2012 City of La Quints Average I L_ Treasury Billa/Note I I Three Month AugJ5t20O7 5.17% 4.85% 508% 109 4.59% 5.25% Sep1201A 5.16% 4.86% 506% 129 4.00% 5.23% 002007 5.11% 4.85% 502% 116 3.95% 5.14% Nov 2007 5.03% 4.83% 096% 99 3.34% 496% Dec 2007 495% 3.43% 4.45% 123 3.39% 4.80% Jan 2008 4.68% 333% 4.22% 96 2.31% 4.62% Feb 2008 4.12 % 3.24% 3.85% 86 2.07% 4.16% Mar2008 4.07% 2.83% 3.67% 74 1.50% 3.78% Apr2008 345% 327% 3.41% 82 1.70% 340% May 2008 3.14% 3.27% 3.17% 63 1.92% 3.07% June 2008 3.09% 1.94% 2.88% 80 2.14% 2.89% FY O8109 July 2008 2.99% 1.93% 2.77% 62 1.70% 188% 2.29% 2.75% 2.18% 279% August2008 3.16% 1.92% 288% 51 1.69% 189% 2.14% 2.38% 2.08% 2.78% Sept 2008 2.81% 192% 2.61 37 1.42% 139% 1.86% 200% 2.13% 277% Cct 2008 2.66% 2.61% 2.61% 29 0.90% 1,40% 1.72% 150% 207% 271% Nay 2008 2.38% 2.36% 2.36% 64 0.15% 0.49% 104% 125% 1A5% 2.67% DK2008 1.60% 0.18% 1.42% 116 0.05% 0.25% 0.59% 0.1 0.97% 2.36% Jan 2009 136% 0.18% 1.23% 82 0.16% 0.35% OA3% 0.88% 0.31% 2.05% Feb 2009 123% 0.18% 1.11% 75 0.30% 0.50% 0.61% 0.88% 0.48% 187% Mar 2009 1.26% 0.18% 1.13% 69 0.20% 0.42% 0.70% 0.88% 0.37% 1.82% Apr2009 0.94% 0.18% 0.86% 54 0.31% 0.33% 0.59% 0.88% 0.28% 1.61% May 2009 0.92% 0.18% 0.84% 80 0.18% 0.30% 0.53% 0.88% 0.23% 1.53% June 2009 0.85% 0.29% O80% 111 020% 0.35% 0.55% 1.13% 0.26% 1.38% FY 09110 July 2009 0.69% 0.30% 065% Ill 0.19% 028% 0.47% 1.00% 0.28% 104% August 2009 0.6,4 0.30% 0.61% 92 OA6% 0.26% 0.46% 100% 0.24% 0.93% Sept2009 0.56% - 0.31% 0.53% 112 OA2% 0.19% 0.41% 100% 0.19% 075% Cot 2009 052% 0.31% 0.50% 90 008% 0.19% 038% 1.00% 0.19% 0.65% Nov 2009 0.56% 0.31% 0.53% 152 004% 0.14% 0.32% 075% 0.16% 061% Dec 2009 0.56% 0.15% 051% 239 0.11% 0.20% 0.16% 1.00% 0.16% 057% Jan 2010 046% 0.15% 0.43% 179 0.06% 014% 0.34% ON% 0.13% 0.56% Feb2010 0.51% 0.16% 0.48% 162 0.13% 0.19% 0.32% 0.86% 0.15% 0.58% Mar2010 0.50% 0.16% 0.47% 172 0.15% 0.24% 0.38% 100% 0.20% 0.55% Apr2010 052% 0.16% 0.48% 162 0.15% 024% 0.49% 1.00% 0.23% 0.59% May 2010 0.52% 0.16% 048% 116 0.17% 0.22% 0.37% 0.75% 0.28% 0.56% June 2010 0.44% 0.09% 0.36% 134 0.16% 022% 0.32% 0.63% 0.Uss 0.53% FY 10111 July 2010 050% 0.15% 047% 119 0.16% 020% 0.30% 0.63% 028% 0.53% August 2010 049% 0.15% 0.46% 108 0.15% 0.19% 036% 038% 025% 051%- Sept 2010 0.55% 0.15% 0.51% 107 0.16% 0.19% 027% 0.38% 0.24% 050% Cct20lO 0.55% 0.15% 0.51% 88 0.13% 0.17% 0.23% 038% 0.23% 048% Nov 2010 0.63% 0.16% 0.49% 84 0.18% 0.21% 0.28% 0.50% 0.23% OA5% Dec20lO 0.57% 0.14% 0.52% 265 0.16% 0.19% 0.30% 0.63% 0.23% 046% Jan 2011 0.51% 0.14% 043% 206 0.16% 0.111% 028% 0.63% 024% 054% Feb 2011 055% 0.17% 046% 210 0.15% 0.17% 0.31% 063% 0.23% 0.51% Mar 2011 0.6,f 0.17% 0.45% 218 005% 0.13% 0.26% 015% 023% 0.50% Apr2011 0.59% 0.17% 0.48% 192 005% 0.10% 028% 063% 0.20% 0.59% May2011 041% 0.17% 0.41% 156 0.06% 0.12% 0.20% 0.50% 0.16% 0.41% June 2011 0.53% 0.00% 0.35% 126 0.03% 0.10% 0.20% 0.38% OAS% 0.45% FY 11112 July 2011 0.53% 000% 035% 112 0.07% 0.12% OAS% 0.20% 0.14% 0.38% August 2011 0.80% 000% 0.38% 102 0.02% 0.05% OAO% 0.13% 0.16% 0.41% Sept 2011 0.58% 0.03% 0.39% 124 0.02% 0.06% 0.09% 0.13% 0.14% 038% Oct 2011 0.53% 0.03% 0.S5% 117 0.01% 006% 0.12% 0.25% 0.15% 0.39% Noy2011 0.52% 0.03% 0.37% 96 0.03% 0.07% 0.10% 0.25% 0.14% 0.40% Dec 2011 0.48% 0.03% 0.35% 86 0.02% 006% 0.11% 0.13% 0.14% 0.39% Jan 2012 0.46% 0.03% 0.34% 74 0.05% 008% 0.11% 025% 0.14% 0.39% Feb 2012 049% 005% 0.36% 72 0.12% 0.15% 0.17% 0.25% 0.17% 0.39% Mar2012 0"Is 0.05% 0.34% 74 0.08% OA4% 0.19% 0.25% 0.18% 0.38% I. 044 11 N d a N L N ►_ N U N lw N E 0 .. O O O y O O O 0 0 0 = o _0 0 *It 'CV)V N O O O O O O O a is --- 045 12 AGENDA CATEGORY: IT VHAXA MEETING DATE: June 19, 2012 BUSINESS SESSION: ITEM TITLE: Receive and File Revenue and Expenditure CONSENT CALENDAR: Report dated April 30, 2012 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Receive and File. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Receive and File the April 30, 2012 Statement of Revenue and Expenditures for the City of La Quinta. Respectfully submitted, A4K,, ' v John M. Falconer, Finance Director Approved for submission by: City Manager Attachment: 1. Revenue and Expenditures Report, April 30, 2012 II. A l l AL;HMtN I l CITY OF LA QUINTA REVENUES-ALLFUNDS 07101r2011-0N30I2012 FUNDS ADJUSTED BUDGET RECEIVED REMAINING BUDGET % RECEIVED General $32,086,350W $18,994, 74578 $13,091,604.22 59.20% Library 2, 130,301 1,058,820. 50 1,071,479.50 49.70% Gas Tax Revenue 994,900.00 816,181,73 178,71627 11 Federal Assistance 146,833,00 13545.00 132,288.00 91 JAG Grant 16,15200 8,16340 7,98860 W.50% Slesf(Cops) Revenue 1W,3W.00 75,150.00 25,150.00 74.90% Indian Gaming 101.00 105.844.00 0.00 1001 Lighting$ Landscaping 971 511,222,19 467,891.81 52.20% RCTC 0.00 0.W 0.W 0,00% Development Funding 0.00 O.W 000 O.W% Crime Violent Task Force 209,208.00 197,485.33 11,72267 94.40% Asset Forfeiture 8.996.00 9, W2.36 (6,36) 100.10% AS 939 4,300.00 59050 3,7W.50 13,70% Quimby 50,WO.0 7,191.09 42,808.91 14.40% Infrastructure 300.00 401.37 (101.37) 133,80% Proposition 18 352,382.0 59,970.99 292,411.01 17. W% Scum Coast Air Quality 65,568,00 46,884.32 18.683,68 71.50% CMAQIISTEA 416,026.00 272,502W 143,523.12 65,1 Transportation 435.210.00 410,186.87 25,023.14 W,30% Packs 6 Recreation 167,6W W 175, 584.00 (8.028.00) 104.80% Civic Center 69,482,00 73,534,62 (4,05262) 10580% Library Development 66, 573.00 69,768.00 (3,195. W) 11 Community Center 19,858.OD 15,859.59 3,998,41 79.90% Street Facility 15,70800 16,270.14 (W2.14) 103.60% Park Facility 4,026.W 4.224.W (198.W) 104.90% Fire Protection Facility 15,731.00 14,25376 1,477.24 90.1 Arts In Public Places 99,800.00 54,005.02 45,794,98 54.10% interest Allocation 0.00 56,78579 (537W,79) 000% Capital improvement 111,394,39200 10.958,576. 92 1W,435,815. 08 9.80% Equipment Replacement 620,806.00 620,168.53 637.47 99.90% Intonation Technology 489,322,00 487,160,53 2.161 47 99.60% Park Equipment B Facility 2,700.00 613S3 2,086A7 22,70% Sili,mRock Got 3.918,419.W 3,269,520,19 646,898,81 83,50% SiNeri Got Reserve 68,340.00 490.20 67,849.80 0.70% La Quinta Public Safety Officer 2.100.00 2,031.99 68.01 96.80% Supplemental Pension Savings Plan 2W,954.00 200,534.40 419.W 99.80% La Quints Financing Authority 685,121,00 683,966.54 1,154.46 99.80% Successor Agency 10,M,313.00 6,021,653.44 4,060,659,% 5970% RDA Project Area No, 1 36,920,807.00 32,102,376.31 4,818,43069 W690% RDA Project Area No. 2 13,498,373.00 12,025,794.15 1,472,578.85 89,10% La Quanta Housing Authority 3,535,478. W 3119 354,16 416.123 84 86.20% Total 1 $219976642,00 $92,W041602 $127416,225.99 42A0% N. 047 2 CRY OF LA QUINTA EXPENDITURES - ALL FUNDS FUNDS ADJ S BUDGET /01/2g 1-w-3REMAINING EXPENDITURES ENCUMBERED BUDGET PERCENT eneral $M.WU.lJ57.W 15,3 3 50 577% Ubmq 1 ]76.094.00 2,056807,42 O.W , (260.81342) 1158% Gas Tax 1,367.373.00 829,OBO.W 000 538,293.W 60.6% Federal Assistance 145.833.W I3,54500 OW 13 9.3% JAG Grant 16,152.00 8.163.40 000 .288.00 7,988.60 50.5% Slesf(Cobs) Revenue 145,029.00 92.477,05 0,00 52.551,95 63.8% Indian Gaming 105,844.00 105,644.W O.W 0,00 100.0% Lighting S landscaping 1,W2,996.00 835.830.W 0.W 167.166.W 83.3% RCTC 0,00 0.DO O.W O.W 0.0% Development Agreemerd 0.00 O.W O.W 0,00 0.0% CV Violent Clime Task Face 28,987,00 11,369.92 O.W 17,617.W 39.2% AS 939 394,451.W 139,228.87 2,0W.W 253.222,13 35.3% Quimby 6469,543.W 145,095.30 0.00 8,324,44770 1.7% Irlbastnrcture 393,074.W 10,775.13 0.00 252,298.87 35.8% Proposition lB 352,382.W 59,001.57 000 293,380.43 167% Scullin Coast Air Quality 41,568.00 37,273.50 000 4,294.20 $97% CMAQ 416,026W 272,50228 0.00 143,523.72 65.5% Tmneportation 4,155,414.0) 1,510,76485 0.00 2,644,649.15 W.4% cr Parks B Reeation 7,1W.00 5,29862 0.00 11801.36 74.6% Civic Center 237,OW,W 198,630.91 O.W 36425.09 83.8% Library Development 9,8W00 7,508]7 O.W 2,29323 76.6% Community Center O.W 000 OW 0,00 0.0% Sheet Facility 10,000.00 7,882,W OW 2,117.62 78.8% Pink Facility 2.200.00 4,114.91 OW (1,914,91) 187.0% Fire Protection 4,700.W 3,1307,75 O.W t,W2.25 76.8% Arts In Public Places 5W 2W.00 55,925.06 O.W 480.274.94 104% Interest Allocation 0.00 O.W O.W OW 00% Capital Improvement 111394,392.W 12.113.437.54 1,471,2W00 97,809,754.46 109% Equipment Replacement 604.339.00 169.801.W 000 434,537.94 28.1% Information Technology 518,354,00 264,679.05 0.00 253.674,95 51.1% Park Maintenance Facility 482.234,00 40,579.68 000 441,654.12 8.4% SilvarRook Golf 3,833,108.00 3,014,688.45 O.W 818,419.55 78.6% SilverRoce Reserve O.W 0W 0.00 O.W 0.0% LQ Public Safety Officer 2 00 0.00 0.00 2,000.00 0.0% Supplemental Pension Savings Plan 12.833.00 12,832.85 0.00 0.14 100.0% La Quints Financing Authority 3,3W,840W 3,376,817. 54 0,00 4,02246 99.9% La Quints Housing AuNomy 1,4n 111,00 547, 181.52 0.00 885,929.48 38.2% Successor Agency 550.871,00 798,159,95 O.W (247,288,95) 144.9% RDA Project Area No, 1 105,464,137.W 46 720,511 47 O.W 56,743,625,53 44.3% RDA ProIW Area No. 2 36.519,81 15,082 W1.14 Ow 21.437 798.86 41.3% Total 3 CITY OF LA OUINTA 07101/2011 - U3012012 GENERAL FUND REVENUES DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 1,714,800.00 1,052,40065 652399.35 61.950% No Lox Property Tax Distribution 3,922,501 2, 569,038.35 1.353.461.65 65.490% Non -RDA Property tax 143,500,00 0.00 143,500.00 0.000% Statutory Tax - LO 190000.00 0.00 190000.00 0.000% Statutory Tax - Riverside Cnty 80,000.00 000 BOOOO.W 0.000% Sales Tax 5,531,677,00 3,637,914,46 1.893,762. 54 65.770% Sales Tax Reimbursement 1,843,89200 980.835.13 863,056.87 53.190% Document Transfer Tax 421, SIX 00 294,992.07 126.507.93 69.990% Transient Occupancy Tax 4,500,000 DO 2,936,894. 38 1,563,10562 65.260% Transient Occupancy Tax- Mitigation Measures 251,00000 32, 01055 218,18945 13,070% Franchise Tax 1,631,73000 1,007,976.44 523,753.56 65,810% TOTAL TAXES 20,130,59900 12,522, 562.03 7,607,736,97 62.210% LICENSE S PERMITS: Business License 298,400.00 242,084.80 56,315,20 81.130% Animal License 32300.W 26,052.00 6,248.00 W.880% Building Permits 188,300.00 169,03400 19,266.W 69.770% Plumbing Permits 24,400,00 30,480.00 (6,080,00) 124.920% Mechanical Permits 24,800.00 2791500 (3,115,00) 112.560% Electrical Permits 25,200.W 27, 58,122 (2,384.22) 109460% Garage Sale Permits 16, 100.W 12SW 00 3,170.00 W,310% Misc. Permits 52.600W 40,052.79 12,54721 76150% TOTAL LICENSES & PERMITS 662.100.00 576,132.81 85,967.19 87.020% FEES: Sale of Maps B Publicatlons 1,885.00 532.26 1,35274 28,240% Community Services Fees 433,844.00 337,671.12 96,172.88 77.830% Finance ],800.00 375.00 7,425,00 4,810% Bldg & Safety Fees 210,wS w 161 990.11 48,375.89 77,000% Bldg & Safety Lease Revenue 73,1W.00 65.332.IS 7767.82 89.370% SMIP Administration Fees 250.00 147.58 10242 69030% Planning Fees 75,800.00 6Q452.65 15,347.35 79.750% Public Words Fees 150,055.00 112,514.90 37,540. 10 74.900% TOTALFEES 953,IWW 739,015.80 214,084.20 77.540% Motor Venda lr+Lieu 3,151,5%W 1,597.901.07 1,553,656,93 50,700% Motor Vehicle Code Fines 100,W0.00 55,OB9.44 44900.56 55,IW% Parking Violations 42,900. DO 28,057.68 14,842.32 65.400% Misc. Fines 151.400. DO 118,996,72 32,403,28 78.600% Feaeral Govt Grams 154,34900 14,67380 139,675.20 9.510% County m Riverside Grant 2,450.00 0.00 2.450,00 0.000% State of Callomla Grant 11,13 0 8,450.04 3,441.96 71.060% Fire Services Cretlit- Capital(10150003375010) W,587,W 63.W7.20 (0.20) 100.000% Fire Services Cretlit -Oper (10150003375000) 5,264,039.00 2,328,051.17 2,955,987.63 44,060% CV 16,800.00 000 16,131 0000% CSA152Assessment 257p08.00 257,4W.47 (0,47) 1W,"% TOTAL INTERGOVERNMENTAL 9,236, 36300 4,472,225.59 6,76.15741 48.420% INTEREST 493,900.00 147,751.80 346,148.20 29.920% MISCELLANEOUS Miscellaneous Revenue 32, 900.00 81371,91 (48,47191) 247,330% AO939 92,4W 00 44,652.93 47,747.07 48.330% Mitigation Measures 47,460.00 47,450W 0.00 IW.Wo% Rental income 0.00 0.00 0.00 0.000% Advertising Coop 25 Xk)00 18, W5,W 6,615.W 73.540% Cash Ovex(Short) 0,00 (141.54) 141.54 0.000% TOTAL MISCELLANEOUS 197, 76000 191,728.30 6.031.70 96.950% TRANSFER IN 412 508.00 345,029 45 67,478 55 83.640% TOTAL GENERAL FUND 32,085350.W 18,994,745.78 13,091,604.22 59,200% n 049 C! CITY GF LA GUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07101=11-"3=012 GENERAL GOVERNMENT: CITY CLERK COMMUNITY SERVICES FINANCE: BUILDING S SAFETY: POLICE: PLANNING: PUBLIC WORKS: TRANSFERS OUT LEGISLATIVE CITY MANAGER'S OFFICE ADJUSTED W30112 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE O.W 305,941.W 63.18% 0.W 1136,768.99 8179% O. W 305,WT % 80 %% 574,071,00 422.355.82 O.W 151,715,18 73.57% TOTAL CITY CLERK 574,071.00 422,355.82 O.W 151,715.18 73,57% PARKS B RECREATION ADMINIS 1,043,6G8.W 7W,1%.64 2,299.53 251,17183 7571% SENIOR CENTER 414.%O.W 314,809.22 O.W 99,7M38 75,W% PARKS B RECREATION PROGRA 327.820.W 281232.03 O.W 46.587,17 8579% LIBRARY 1,464,016.W 746,405.52 O.W 717.61048 W98% PARKMAINTENANCE 1,077,558.00 827.988.03 O.W 249,55797 7664% MUSEUM 312,078.W 173.042.42 O.W 139,03558 5545 % TOTAL COMMUNITY SERVICES 4,639,638.W 3,133,61466 3 1, 0 . 23. 1 67.54% FISCAL SERVICES 974,824.W 783769.84 0.00 191,034.16 WAO% CENTRAL SERVICES 310,191.W 235,464.W 0.W 74.726.10 7591% TOTAL FINANCE 1,285,015M 1.019. 4 0.00 265.7W26 79.32% BUILDING B SAFETY -ADMIN .282,327,W 227,792.50 45600 54,078.50 80,68% BUILDING 553,68900 486,239.58 0.00 67,449,42 87,82% CODE COMPLIANCE 1,W%69500 829475.01 0.00 240,419.% 77.53% ANIMAL CONTROL 459,697.00 343,079.07 0.00 116,617.93 74,63% FIRE 4.957,00200 223644300 000 2.720, 559.W 45.12% EMERGENCY SERVICES 285,39200 151797.95 0.00 133, 594.05 53,19% CIVIC CENTER BUILDING -OPERA 1,20g19400 1,046,265.12 0.00 157,928.88 86.89% TOTAL BUILDING B SAFETY 8.812,1%00 5,321,092.23 45600 3.40064777 60.38% POLICE SERVICES 12.874,77000 6,101205.68 0.00 6,773,564.32 47.39% TOTAL PUBLIC SAFETY 12,874,770.W 6,101,205.60 0,00 6.773, 564.32 47.39% PLANNING-ADMIN 983,181.W ]21,82282 0.00 261,358.38 73.42% CURRENT PLANNING 567451 W 349.47461 0.00 217976.39 61.59% TOTAL COMMUNITY DEVELOPMENT 1,5 :632!W 1,071,297.23 U.W 479,334.77 59.W% PUBLIC WORKS ADMINISTRATIO 6W.920.W 419,471.93 2,900.W 187,548.04 68.77% DEVELOPMENT B TRAFFIC 603,874.DO 4%,76823 O.W 117,105.77 W.61% MAINTIOPERATIONS- STREETS 2,873,672.W 2,056,742.04 0.W 816,929.96 71.57% MAINT/OPERATIONS- LTGILAND 1,533,561.00 1,071,825.39 0.W 461,735.61 69.89% CONSTRUCTION MANAGEMENT 1,778,2W.W 1269819d0 38%7.% 470%274 7141% TOTAL PUBLIC WORKS ,3W,277.W ,304,627.02 41,267.% 2,053,382.12 7169% GENERAL FUND REIMBURSEMENTS NET GENERAL FUND EXPENDITURES 1,505,776.00 889,015,10 0 W 616.760.90 59.04% (6,631,092 00) (57%92022) OW (89417178) 85.52% 36,363,857 00 20,985,2WAI 44023.39 15 3M.539 50 57.71% 4 050 5 CITY OF LA OUINTA 07M112011 -0413012012 ALL OTHER FUNDS REVENUE DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 2,123,9W 00 1,058,314,57 l.W5,58543 49.830% Contrioutlons 0.00 0,00 0.00 0.000% Interest 6,4WW 505.93 5,894.07 7.910% TOTAL LIBRARY 2,130300.00 1,058,820.W 1071,479.50 49.700% GAS TAX REVENUE: Sec0on2105 2052W.W 134,861.57 70.338.43 65.720% Section 2106 128,600.00 8.,IW.58 44,143,42 W5670% Section 2107 273,1W.W 199,522.42 73.577.58 73.060% Section 2107.5 6,000.00 000 6000.00 0OW96 Section 2103 381,8W.00 3%,431,12 (14,631.12) 103.830% Traffic Congestion Relief 0.00 0,00 000 0.000% Interest 200,00 910.04 (710,04) 455.020% TOTAL GAS TAX 994900.00 816,1191.73 178,718.27 82.040% FEDERAL ASSISTANCE REVENUE: CDBG Grant 145.833 W 13,545.00 132,288.00 9,290% Federal Stimulus 0.00 0.00 000 0.000% Interest 0,W 0.00 000 O.OW% TOTAL FEDERAL ASSISTANCE 145,833.00 13,545.00 132288.00 9.290% JAG GRANT Grant Revenue 16,152.00 8,163.40 7,li 50. Up% Interest 0.00 000 0.W 0.000% TOTAL JAG GRANT 15,15200 6,11KIA0 7,96860 50.540% SLESF(COPS) REVENUE: SLESF (Cops) Funding 100,00000 75,000.00 25,000,00 7E000% Interest 3W,W 150.00 150.00 50.000% TOTAL SLESF(COPS) 100.300.00 75,150.00 21150.00 74.930% INDIAN GAMING Grant revenue 105,844.W 105,844.00 0A0 100.000% Interest 0.00 0.W 000 0.000% TOTAL INDIAN GAMING 105.844.W 105,844.00 0,00 1W 000% LIGHTING S LANDSCAPING REVENUE: Assessment 979,114.00 511.222.19 467,891.81 52.210% Developer 0.00 0,00 0.00 0.600% Interest 0.00 0.W 000 0.W0% TOTAL LIGHTING B LANDSCAPING 979, 114.00 511.222.19 467.891,e1 52.210% RCTC RCTC Funding 000 0,00 000 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures 0.W 0.W 0.00 0.000% Interest 0.00 0,00 000 0.000% Transfer in 0.00 0.00 0.00 0,000% TOTAL DEV AGREEMENT 0.00 0.00 0.00 0.000% 07MI12011-041301"11 CRY OF LA DUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED CRIME VIOLENT TASK FORCE Member Contribution- Carryover 189,279,00 109,279.27 (0,27) 100.000% Grant revenue-JABG 18,25000 6,457.13 11,792.87 35,380% CLET Line 1,679.00 1,678,92 0.08 100,000% Interest 0.00 70.01 (70.01) 0000% TOTAL CRIME VIOLENT TASK FORCE 209,208.00 197.485.33 11,722.67 94.400% ASSET FORFEITURE Interest 0.00 6,23 (6,23) 0.000% State Adjudicated 8,996.00 8,9%,13 (0.13) 100.000% Federal Adjudicated 0.00 0.00 0.00 0.000% TOTAL ASSET FORFEITURE AS 939 REVENUE: AS 939 Fees 0.00 0.00 0,00 0.000% Interest 4,300.00 590.50 3,709.50 13,730% Transfer In 0.00 0.00 0.00 0.000% TOTAL AS 938 - QUIMBY REVENUE: Quimby Fees 30,000.00 0.00 30,000.00 0.000% Donations 0.00 0.00 0,00 0.000% Interest 20,000.110 7191.09 12808.91 35960% TOTAL QUIMBY WOD0.00 7.191.09 421806.91 14.380% INFRASTRUCTURE REVENUE: Utility refund 0.00 0.00 0.00 0.000% Interest =).00 401.37 (101.37) 133,790% Transferm 0ol) 0,00 000 0."% TOTAL INFRASTRUCTURE $00,00 401.37 (101.37) 133.790% PROPOSITION IS-SB1266 Prop I Grant 352,382.00 59,002A2 293,379,88 16740% Interest 0.00 Me 67 968.87) 0000% TOTAL PROPOSITION 1 B 352,362,UU 59.9("V A2ZAl 1(Aou% SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 40,000. DO 21,474.28 18,525.72 53.690% MSRC Funding 25,368.00 25,388.00 0.00 100.000% Street Svreeping Grant 0.00 0.00 0.00 ti WO% Interest 200.00 42.04 157.96 21.020% TOTAL SCAO 65,%8.00 46,88,132 18,68368 71.%0% CMA04STEA State Grants 418026.00 272,502.88 143,523.12 65.500% Interest 0.00 0.00 0.00 0,000% Transfer in 0.00 000 0.D0 0.000% TOTAL TRANSPORTATION 016,028.00 Z72.502.88 143,523.12 65.500% TRANSPORTATION Developer fees 353,410.00 327,223.15 26,186.85 92.590% Interest 1,800.00 2,91Kr72 (1,163,72) 164.650% - Donations 80,000. DO 80,000.00 0.00 100.000% Transferin o.00 0.DO ODD 0.000% TOTAL TRANSPORTATION 435210.00 410.186.87 25,023.14 94,250% Developer fees 167,5%.00 175,5tM.00 (8,028.00) 104]90% Interest 0,00 0.00 0.00 0.000% Transferor - 0.00 0,00 0.00 0,000% TOTAL PARKS• RECREATION 167,556,00 175.584.00 04Z2L, 0) 104990% C52 07MIlMll .0413012012 CITY OF LA OUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED CIVIC CENTER Developer fees 69,482.00 73,534,62 (4,052.62) 105,830% Interest 0.00 0.00 0.00 0,000% Transfer in - 0.00 0,00 0.00 0,000% TOTAL CIVIC CENTER 69,482,00 73.534.62 (4,05262) 105.630% LIBRARY DEVELOPMENT Developer fees 66,573.00 69,768.00 (3,195.00) 104.800% Interest 0.00 am 0.00 0,000% Transfer in 0.00 0.00 0.00 0000% TOTAL LIBRARY DEVELOPMENT 66.573.00 69,768,00 (3,195A0) 104.800% COMMUNITY CENTER Developer fees 13.958.00 14,624,00 (666.00) 10477M Interest 5,900.00 1,235,59 46 1,41 20.940% TOTAL COMMUNITY CENTER 19.858.00 15,859.59 3, 998.41 79.850% STREET FACILITY Developer fees 13,508.00 12,155,23 1, 352.77 89.990% Interest 0.00 0.00 0.00 0.000% Transferin 2,2W00 4,114.91 (1914.91) 187.040% TOTAL STREET FACILITY 15,708.00 16.270.14 (582.14) 103.580% PARK FACILITY Develaperfees 4,026A0 4,224.00 (198.00) 104,920% Interest 0.00 060 (0.60) 0.000% TOTAL PARK FACILITY 4,026.00 4,224.60 (198.60) 104.930% FIRE PROTECTION FACILITY Developer fees 15,731.00 14.25376 1,477,24 90610% Interest 0.00 0.00 0.00 0.1=% TOTAL FIRE PROTECTION FACILITY 15731.00 14,253,76 1477.24 90.610% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 97,50000 53, 14072 14,359.28 54.500% Arts in Public Places Credits Applis0 0,00 0.00 0.00 0,000% Insurance Recoveries 0.00 0.00 0.00 0.000% Donations 0.00 0.00 0.00 0.000% Interest 2,300.00 864.30 143570 37.580% TOTAL ARTS IN PUBLIC PLACES tia,aw.00 54005.02 45,794.98 54.110% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 56,786.79 - (%,78679) 0,000% Transfer In 0D0 0,00 0.00 0.000% TOTAL INTEREST ALLOCATION 0.00 %,781 (56,786,79) 0.000% if 053 07/0112011 . 04f30@012 CITY OF LA OUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED CAPITAL IMPROVEMENT FUND: CVAG 2,949,950. 00 111,329S1 2,838,620. 19 3.770% CVWD 0.00 0.00 0.00 0.000% County of Riverside 0X) 0.00 0,00 0.000% Surface Transportation Funding 20,292,594.00 1,948,058.80 18,344,W5.20 B6W% Ctty of Indio 0,00 0.00 000 0.000% DSUSD 0.W 0.00 0,00 0.00096 IID 0.W 0,00 0.00 0,000% RCTC - 0.00 0.W 0.00 0.000% Vista Dunes Housing LLP 0.00 0,00 0.00 0.000% 56821-Bbycle Path Grant 0,00 0.00 0.00 0.000% State M California 0.00 0.00 0,00 0.000% APP Contribution 000 0.00 0.00 0.000% Developer Agreement Funding 50$7U,W 101,702.W 408,W2.W 19,950% Litigation Settlements 0.00 0,W 0.00 0.(=% Transfers in From Other Funds 87,642,144.00 8 ]9] 4W,31 78 844 65] 69 10 040% TOTAL CIP REVENUE 111.394392.00 10,958,576.92 100,435 815 08 43.360% EQUIPMENT REPLACEMENT FUND: Equipment Charges 589,338.W 589,35308 (15.06) 100. W0% Capital Contribution 0.00 0.00 0.DO 0.000% Sale of Fixed Asset 0.00 0.00 0.00 0,1=94 Insurance Recoveries 0.00 2,553,62 (2,553.62) 0.000% Interest 6,1W 00 2,893.85 3,206.15 47.440% Transfers In 25, W8.00 25368.00 0.00 100000% TOTAL EQUIPMENT REPLACEMENT 620,806.W 62D.168.53 637.47 99.900% INFORMATION TECHNOLOGY FUND: Charges for services 485,522.00 485,521.65 0.35 100.000% Capital Contribution 0.00 D.00 0.W D.000% Sale of Fixed Asset 0.00 0,00 0.00 0.000% Interest 3,8W,00 1638.88 2,161A2 43.1W% Transfers In ow 0,00 0.00 0 ODI TOTAL INFORMATION TECHNOLOGY 1189322,00 t87.160.53 2.16147 99.560% PARK EQUIPMENT S FACILITY Charges for services 0.W 0.00 0.00 0,"% Interest 2,700.00 613.83 2,086.17 22.7W% Capital Contributions 0.00 0.00 0.00 0000% TOTAL PARK EQUIPMENT E FAC 2.700.00 613.83 2.086.1] 22.730% SILVERROCK GOLF Green fees 3.386,9W.00 2,835,186.77 551,719,23 83,710% Rangefxes 155,85000 95,4W 00 60,35600 61.270% Resident Card 40,000.00 10.87172 (68,871,72) 272,180% Merchandise 321,663.W 229,957.70 91,695.30 71.490% Food B Beverage 12,000.00 0,W 12,01M 00 0,000% Allocated Interest Income 0.00 0.00 0,00 0.000% Transfers In 0.00 0.00 0.00 0.000% TOTAL SILVERROCK GOLF 3,916,419. 00 3,269,520,19 646.898.81 83,480% SILVERROCK GOLF RESERVE Interest 1,800.00 490.20 1,3N,W 27.230% Transfers in 66, 540.00 D.00 f£54000 0000% TOTAL SILVERROCK GOLF 68, 340.00 4W.20 67.849.80 0720% LO PUBLIC SAFETY OFFICER FUND Transfer In 2,00000 2,000.W 0.00 100.000% Interest 100.00 31.99 68,01 31.9W% TOTAL LO PUBLIC SAFETY 2100.00 2,WI99 68.01 96,760% SUPPLEMENTAL PENSION SAVINGS PLAN Contributions 200,054. DO 2W.O!PI.00 0,00 100.000% Interest 900.00 4W,Q 419.60 53.380% TOTAL SUPPLE PENSION SAVINGS PLAN 200.954.00 2W 534.40 419.W 99.790% 0 CITY OF LA OUINTA OTHER CITY FUNDS ADJUSTED 0413W13 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE LIBRARY FUND INTERESTADVANCE O.W 0.00 0W 0.00 000% CAPITAL PURCHASES 0.00 0.00 0 W 0.00 0.00% REIMBURSE GENERAL FUND 1,776,094.W 2.055,90742 0.00 (280,81342) 115,81% TRANSFER OUT 0.00 0.00 0.00 0.00% TOTAL LIBRARY FUND GAS TAX CONTRACT SERVICES 0 W O.W 100 0.00 0.00% REIMBURSE GENERAL FUND IW7, 373.00 829,08000 OW 538,293.00 60.63% TRANSFER OUT 0.00 000 0DO 0.00 0.00% TOTAL GAS TAX FUND FEDERAL ASSISTANCE FUND: TRANSFER OUT 145833.05 13,545.00 132288.W 829% TOTAL FEDERAL ASSISTANCE FUNDOw JAG GRANT TRANSFER OUT TOTAL JAG GRANT 16.152,00 8,163,40 ON 7,988 SO 50.54% SLESF(COPSI TRANSFER OUT TOTAL SLESF(COPS) FUND 145.029.00 92,477,05 O.W 52,55195 63,76% INDIAN GAMING FUND TRANSFER OUT 10584 00 105.844.00 0.00 OW 100.00% TOTAL INDIAN GAMING FUND lob!woo ON um luum% LIGHTING S LANDSCAPING ASSESSMENT GIST: REIMBURSE GENERAL FUND 1.W2,M,OO en 8W00 000 167,166.W 63.33% TRANSFER OUT 0.W 0.00 0.00 O.W O.W% TOTAL LTGMNOSCAPING FUND RCTC TRANSFER OUT 0,00 OW O.W 0.00 - 0.00% TOTAL RCTC DEVELOPMENT AGREEMENT FUND CONSTRUCTION 0.00 0.00 0.00 000 0.00% REIMBURSE GENERAL FUND 0.00 0,00 0.00 0.W OW% TRANSFER OUT 0.00 O.W O.W COO O.W% TOTAL DEV AGREEMENT FUND CRIME VIOLENT TASK FORCE OPERATING EXPENSES 28.987.00 11,369.92 OW 17,617,08 3922% TRANSFER OUT OW 000 O.W - 0,00 O.W% TOTAL CRIME VIOLENT TASK FORCE AS 939 OPERATING EXPENSES 54.725.W 14,916.I8 2.W0.00 37,SOB 72 27.26% REIMBURSE GENERAL FUND 71,58O.W 59,650,00 0,00 11,930.W 83.33% TRANSFER OUT 268,148.W 84,682.59 O.W 203,d83.41 2d.11% TOTAL AS 9J9 OUIMBY FUND: CONTRACTSERVICES 200,000.00 0.00 OW 200,W0.00 0,00% REIMBURSE DEVELOPER FEES 0.00 OW 0DO 0.00 0,00% TRANSFER OUT 8.269,543.00 145,095.30 0.DO 8,124,407.70 1,75% TOTAL OUIMBY INFRASTRUCTURE FUND CONSTRUCTION O.W ON O.W OW OW% REIMBURSE GENERAL FUND 0.00 O.W O.W OW OW% TRANSFER OUT 393,07d00 140,775.13 O.W 252.298,87 35.81% 055 i%7 CRY OF LA GUINTA OTHER CITY FUNDS ADJUSTED 1131/2012 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE PROPOSITION I - SIS 1296 TRANSFER OUT T0TAL PROPOSITION 18 FUND 352,38200 59,001.57 0.00 293.380.43 1674% SOUTH COAST AIR QU LJTY FUND PROJECT EXPENDITURES 16,200.00 11.905.80 0.00 4.29420 73d9% TRANSFER OUT 25368.00 2536800 0.00 000 100.D0% TOTAL SOUTH COAST AIR QUALITY CMAG PROJECT EXPENDITURES 000 000 - 000 0,00 0.00% TRANSFER OUT 41602610/ 272,50228 0.00 143523.72 65.50% TOTAL CMAO TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 000 0.00% INTEREST ON ADVANCE 76,802.00 72.523,15 0.00 4,278.85 94.43% CONTRIBUTION 0.00 000 0.00 000 0.00% TRANSFER OUT 4078.612.00 1,d38,24ll0 0.00 2,Bd0,3]030 35.26% TOTAL TRANSPORTATION _ PARKS A RECREATION INTEREST ON ADVANCE 7,100.00 5.298.62 0.00 1,801.38 74,53% TRANSFER OUT 000 0.00 0.00 0.00 0.00% TOTAL PARKS S RECREATION CIVIC CENTER SERVICES 0.00 2732.19 0.00 (2732.19) 0.00% INTEREST ON ADVANCE 35,000.00 27,518.72 0,00 7,481.28 78,62% REIMBURSE GENERAL FUND 202.056,00 168,38000 0.00 33,676.00 83.33% TRANSFER OUT 0.00 0.00 0,00 0,00 0.00% TOTAL CIVIC CENTER LIBRARY DEVELOPMENT PROGRAM COSTS 000 000 0.00 0.00 0.00% INTEREST ON ADVANCE 9,800.00 ],506.]7 D.00 2,293,23 76.60% TRANSFER OUT 0.00 0.00 0.00 0,00 0.00% TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 000 0.00 0.00 0.00 0.00% TOTAL COMMUNITY CENTER STREET FACILRY PROGRAM COSTS am 000 0.00 0.00 000% INTEREST ON ADVANCE 10,00000 7,882.38 0.00 2,117.62 78,82% TRANSFER OUT 0.00 0.00 0,00 0.00 0.00% TOTAL STREET FACILITY PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0,00% TRANSFER OUT 2 200 00 ditd 9l 000 (1914.91) 18704% TOTAL PARK FACILITY 4`2W-Q�- "5j FIRE PROTECTION INTEREST ON ADVANCE 4,700.00 3,60775 0.00 1,092.25 76.76% TRANSFER OUT 0,00 0.00 0.00 000 0.00% TOTAL FIRE PROTECTION DIF ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 20,000.00 13.52 36 0.00 6.473,24 61.63% OPERATING EXPENSES-APP 4,70000 844.05 0.00 3,855.95 17.96% ART PURCHASES 111,50000 41, SU 25 0.00 69,94575 37,27% TRANSFER OUT 40000000 0,000.00 400000.00 000% TOTAL ART IN PUBLIC PLACES CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 1N3112011 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE CAPITALIMPROVEMENTFUND PROJECT EXPENDITURES 110,584,129.00 11,968,656.74 1,471,200.00 97,1M212.26 1082% PROJECT REIMBURSEMENTS TO GEN FUND 810,263DO 1",78080 000 665482.20 17.87% TRANSFER OUT Ono nm nm EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 415,386.00 169,601.06 DOD 245,584.94 40.88% DEPRECIATION EXPENSES 173,953.00 0.00 0.00 173,95300 000% CAPITAL PURCHASES 15.000.00 DOO 0.00 15,00000 0.00% TRANSFER OUT nm nnn nnn ,..,,. .... 1 INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 351.253.00 227.983.23 DOD 123,269.77 64.91% DEPRECATION EXPENSES 84,101.00 0.00 0.00 84,10100 0.00% CAPITAL PURCHASES 83GOO 38696AJ nm ea onem .e". PARK MAINTENANCE FACILITY OPERATING EXPENSES 50,000.00 40,579BB 0.00 9420.12 81,16% DEPRECIATION EXPENSES 432,234.00 0.00 DOD 432,23400 0.00% CAPITAL PURCHASES 0.00 0.00 0.00 000 0.00% TRANSFER OUT 000 0.00 Ow 000 D00% TOTAL PARK MAINTENANCE FAC SILVERROCK GOLF OPERATING EXPENSES 3.766,56800 3,014,688.45 0.00 751,879.55 80.04% TRANSFER OUT 66 540 00 0.00 0.00 66540.00 000% TOTAL SILVERROCK GOLF 3.03tioamT8 65% SILVERROCK GOLF RESERVE TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL SILVERROCK GOLF RESERVE LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TAL LA QUINTA PUBLIC SAFETY 2000.00 0.00 0.00 2.000.00 0.00% SUPPLEMENTAL PENSION SAVINGS PLAN CONTRACT SERVICE ENTAL PENSION SAVINGS PLAN 12.833.On 12,832.8E 0.00 OA4 10000% .1► 057 `V 4rI;9 �. CIT / SA / HA / FA MEETING DATE: June 19, 2012 ITEM TITLE: Authorization for Overnight Travel for Economic Development/Housing Manager and Marketing/Economic Development Manager to Attend the ICSC Western Conference in San Diego on September 19-21, 2012 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 4 STUDY SESSION: PUBLIC HEARING: Authorization for overnight travel for Economic Development/Housing Manager and Marketing/Economic Development Manager to Attend the ICSC Western Conference in San Diego on September 19-21, 2012 (Attachment 1). FISCAL IMPLICATIONS: The Fiscal Year 2012/2013 Budget has allocated funds for travel, training and meetings for staff. Costs associated with attending the trade show will be funded from account number 101-1003-413.51-01 — Travel, Training & Meetings. Attendance at this conference is estimated to be $1,225 per person based upon the following costs: Conference $ 320 Lodging $ 540 Meals (3 days x $75) $ 225 Mileage $ 140 Total $1,225 x 2 = $2,450. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: ICSC is the global trade association of the shopping center industry. Its members 058 include shopping center owners, developers, managers, marketing specialists, investors, lenders, retailers and public officials. ICSC holds an annual "Western Division Conference and Deal Making" trade show and exposition. Every year, the City sends representatives to set-up and work a booth at the exposition as part of its economic development efforts. Staff has been attending the ICSC Conference for approximately 15 years. Staff has interfaced with a variety of developers and brokers, as they are the primary contacts for business/retail/restaurant recruitment. Over the years, staff has talked with representatives from a wide variety of nationally -known firms — many already have locations in La Quinta; however, staff has had recent interaction with Bass Pro Shops, In 'n Out Burger, Red Lobster, Regal Theaters, and Fresh 'n Easy. Staff has also talked with a few hoteliers who have been interested in La Quinta. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize overnight travel for Economic Development/Housing Manager and Marketing/Economic Development Manager to attend the International Council of Shopping Centers ("ICSC") Western Conference in San Diego on September 19-21, 2012; or 2. Do not authorize overnight travel for Economic Development/Housing Manager and Marketing/Economic Development Manager to attend the International Council of Shopping Centers ("ICSC") Western Conference in San Diego on September 19-21, 2012; or 3. Provide staff with alternative direction. Respectfully submitted, � 4k_0_'sD:Z__ Deborah Powell Economic Development/Housing Manager Approved for submission by: City Manager Attachment: 1. Conference Program 059 x ATTACHMENT is 060 Dear Conference Attendee: I would like to take this opportunity to welcome you back to San Diego for the 2012 Western Division Conference and Deal Making. Each year, the shopping center industry experiences significant changes that require us to consider new perspectives and adopt new strategies. I believe it is crucial for ICSC members to attend this event to gain the insights and knowledge necessary to stay ahead of our ever -evolving industry. As the London 2012 Olympic Games will be taking place right before our conference and we, in our industry, are similarly striving to be "Faster, Higher, Stronger," it seemed only fitting for that to be this year's theme. The Western Division Conference and Deal Making offers unique opportunities to connect with tenants, industry experts, career builders and entrepreneurs and build business relationships. When it comes to developing new connections through networking with fellow industry members, the possibilities are endless. This year we will be offering some very valuable educational sessions including cutting -edge information on capital markets, insights from ICSC Trustees, as well as six Special Industry Group jSlGsj sessions. There will be many chances to network at the different social functions and the exhibit hall will continue to provide the opportunity to meet with industry leaders and make those deals! We hope you will take advantage of the opportunities offered at this must -attend event and we look forward to seeing you once again in San Diego! LEE T. HANLEY ICSC Western Division Vice President & Trustee Vestar Phoenix, AZ Pzeliminat:q Pwgtam WEDNESDAY, SEPTEMBER 19 "Go for the Green" Golf Tournament Coronado Municipal Golf Course 2000 Visalia Row Coronado, CA 1 1:00 am — Check In 12:00 noon — Shotgun Start Opened in 1957, Coronado Municipal Golf Course reigns as one of the finest public golf courses in the nation and is located just minutes from downtown San Diego. The course measures 6,590 yards from the blue tees and is a par 72. Immaculate greens, wide inviting fairways and dramatic views coupled with incomparable weather make Coronado a must -play for all golfers year-round. To register for the Golf Tournament, please refer to ,the attached Sports Event Sign-up Form or log on to www.icsc.org and click on Events & Programs. Online registration is available for individuals ONLY. If you wish to register a foursome, please mail or fax in your registration form. Please note that if you register online, you will need to do so at the some time you register for the conference; if you do so after, you will need to mail or fax in your form. PLAYERS: For more information regarding the Golf Tournament, please refer to the attached Sports Event Sign-up Form or contact Mark McDonald of First American Title Insurance Company at +l 858 410 3871 or via e-mail at markmcdonald@firstam.com. SPONSORS: If you are interested in being a sponsor, please contact Karine Clarke of Kalo Property Advisors, LLC at +1 949 677 1856 or via e-mail at kaloadvisors@gmail.com. 061 .r. • : , 1 , Fax: +1 732 694 1800 fC(edlr cord regetronons only) Online: www.icsc.org (Credit card regomtrons only] Moil: ICSC P.O. Box 26968 New York, NY 10087-6958 REGISTRATION FEE Advance On -Site #Member'. • $320 $395 Non -Member: 515 $635 Student": $ 50 $ 50 • To qualify for a member fee, each registrant must be a member or an chir- ate member of ICSC. To become an ICSC member, call ICSC information services or +1 646 728 3800, ' `Registrants must be ICSC student members to. qualify for the student rate. PHOTO ID BADGES REQUIRED FOR 2012 WESTERN DIVISION CONFERENCE All anendees and exhibitors are required to have an ICSC-issued color photo badge for access to the 2012 ICSC Western Division Conference and Deal Making, September 19 — 21 of the San Diego Convention Center, San Diego, California. Badges will be mailed out in advance for those who register and submit an acceptable photo by August 17, 2012. Go to the ICSC websiie to register and submit a photo - www. icsc.org/2012ws. REGISTRATION FORA DEADLINE To qualify for the advance registration fee, your registration must be received by September 12, 2012, CANCELLATIONS All cancellations will be subject to a $25 concellation fee. No refunds will be given for cancellations received after August 17, 2012, All requests hx refunds must be received by ICSC in writing. HOTEL RESERVATIONS A block of rooms have been reserved for the Western Division Conference and Deal Making or special rates at the Manchester Grand Hyao and the Marriott Marquis Son Diego Marina. Neale go to our websire at www.icsc.org/2012ws and click on "Book Hotel under Quick links on the right side of the page. There you can access the latest hotel availability and the electronic form to reserve your rc,orr . We would be happy to answer any of you, questions during our office hours of Monday — Friday 8:00 am to 5:30 pre EST at +1 888 ICSC NI. (477 2885) exl 2, or internationally at +I 585 442 8900 ext 4. AIRFARE SAVINGS The ICSC Trovitl Desk has seared special airline and our discounts for attendees. For current prices and availability, please contact us at +1 888 ICSC M 1427 28851 or +1 585 442 8856 from 8:00 am to 5:30 pm EST, Monday ihrough Friday. SPECIAL NEEDS Anyone desiring on auxiliary aid for this meeting should notify Casey Adams at +1 646 728 3675 no tater than August 17, 2012. CONTINUING EDUCATION CREDITS ICSC certified Professionals earn I.0 credit (A3) towards senior certification renewal. I authorize ICSC to send me announcements, via mail, fax, &"it, phone or otherwise, about ICSC programs and services that may be of interest to me or my colleagues. C1 MEMBER' ❑ NONMEMBER ❑ STUDENT MEMBER" NAME ICSC MEV�BERSHIP M ADDRESS ............. ...... ..... —._......_.._____.._.._..�_._._ CITY STATE/PROVINCE ZIP/POSTAL CODE C_11HE ABOVE INFORMATION HAS RECENTLY CHANGED METHOD OF PAYMENT NArAE LAS IT APPEARS ON CARDI FAX D MasterCard C1 Visa ❑ AMEX F3 Discover C1 Enclosed check or money order payable to ICSC for EAMIt 12012ws�xl ( 111 -11 1 On 1,11 bBCB - EXPIRATION IMMM 9GNATURE u 062 DePrez Travel Bureau Inc ICSC Travel Desk 145 Rue de Ville, Rochester, NY 14618 TOLL FREE: (888) 427-288S (888-ICSC-TVL) TRAVEL. OR. (585) 442-8900 (M-F 8:00 am - 5:30 pm EST) RUIZI AU, INC. INTERNA1IONAL:001-585-442-6856 FAX: (585) 442-0934 EMAIL: lactravelOdeorertravel.com Hotel Reservations for: The Western Conference and ®ealmaking San Diego, CA San Diego Convention Center September 19 -.21, 2012 The conference will take place at the San Diego Convention Center. ICSC currently has rooms at a discounted rate at the below hotels. Manchester Grand Hyatt Located 2 blocks from the Convention Center Premium View Room: $279 Sgl/Dbl Marriott Marquis & Marina Located 1 block from the Convention Center *Standard Room: $229 Sgl/Dbl ( pLAA-`s tc�x -(avf�! F (fey) Click "Continue" to proceed with making a reservation. Continue http://www.conference.com/eventmanager/OnlineRegistration.asp? WCI=ProfileLogin&Aut... 6/4/2012 ,8 063 E1N/ SA / HA / FA MEETING DATE: June 1 9, 2012 AGENDA CATEGORY: ITEM TITLE: Approval of a Professional Services BUSINESS SESSION: Agreement with the La Quinta Chamber of Commerce for Fiscal Year 2012/2013 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve a Professional Services Agreement ("PSA") with the La Quinta Chamber of Commerce for Fiscal Year 2012/2013 in the amount of $127,500, and authorize the City Manager to execute the PSA. FISCAL IMPLICATIONS: If approved, the contract sum of $127,500 will be funded via the La Quinta Chamber of Commerce Account (#101-1003-413.33-02). CHARTER CITY IMPLICATIONS: The City Charter allows the City "to utilize revenues from the General Fund,to encourage, support and promote economic development." The services provided by the Chamber are consistent with this objective. BACKGROUND AND OVERVIEW: The City has been entering into an annual PSA with the La Quinta Chamber of Commerce since Fiscal Year 1991 /1992. The City's financial commitment to the Chamber allows both entities to support La Quinta businesses and help them thrive. The Chamber offers local businesses a variety of advertising and networking opportunities as well as resources on business services. In addition, Chamber events such as the Hot Rod & Custom Car Show,.Taste of La Quinta, and Carnaval of Lights benefit the entire community. C64 In preparation for continued services during Fiscal Year 2012/2013, the Chamber submitted a Contract for Services Proposal (attached to Exhibit A of the PSA) which reflects a contract sum of $127,500 (a 15% reduction from Fiscal Year 2011 /2012). Staff has prepared a PSA between the City of La Quinta and the La Quinta Chamber of Commerce (Attachment 1), which includes the following services: . Business Retention/Promotion and Economic Development $ 21,250 . The GEM Community Newsletter $ 93,500 . The Visitor's Center $ 8,500 . Annual Financial Review/Audit $ 4,250 More detail is provided in the PSA, Exhibit A "Scope of Services." The Chamber will provide three written reports detailing the progress/results of the above -listed Chamber services, along with an annual report on its efforts to find a permanent location. Per City Council policy, the Chamber is to submit a full audit every three years, and an annual financial review in intervening years. Last year, the Chamber submitted a financial review for fiscal year ending June 30, 2011. For fiscal year ending June 30, 2012, a full audit is required and has been scheduled. The Chamber indicates the audit will take several months to complete. Once submitted, staff will report to Council any major findings. Approval of the PSA will allow the Chamber to implement various activities and programs within the areas indicated above during Fiscal Year 2012/2013. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a Professional Services Agreement with the La Quinta Chamber of Commerce for Fiscal Year 2012/2013 in the amount of $127,500, and authorize the City Manager to execute the Agreement; or 2. Do not approve a Professional Services Agreement with the La Quinta Chamber of Commerce; or 3. Provide staff with alternative direction. ..0 C65 Respectfully submitted, Maria Casillas Marketing/Economic Development Manager Approved for submission by: nk J. eva , City Manager Attachment: 1. Professional Services Agreement • • ATTACHMENT PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and LA QUINTA CHAMBER OF COMMERCE ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to the promotion, encouragement, representation and retention of businesses and business activities in the City of La Quinta, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any (fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 67 1.5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services ("Additional Services") when directed to do so by the Contract Officer. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforeceable. Failure of Consultant to secure the Contract Manager's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time due, whether by way of compensation, restitution, quantum meruit, etc. for Additional Services provided without the appropriate authorization from the Contract Manager. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.2 of this Agreement. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B". (the "Schedule of Compensation") in a total amount not to exceed One Hundred Twenty -Seven Thousand Five Hundred Dollars ($127,500) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the 2 -68 Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Consultant's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement, "Additional Services." 2.2 Compensation for Additional Services. Additional services approved in advance by the Contract Manager pursuant to Section 1.6 of this Agreement, "Additional Services," shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for additional services must be approved by the La Quinta City Council. Under no circumstances shall Consultant receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of this Agreement. 2.3 Method of Billing. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit C (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3 3.3 Force Maleure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to additional compensation in excess of the Contract Sum. 3.4 Term. The term of this agreement shall commence on July 1, 2012 and terminate on June 30, 2013 (initial term). Unless earlier terminated in accordance with Sections 8.7 or 8.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Mark Moran, Chairman of the Board b. Jason Schneider, Treasurer C. Kathleen McEntee, Secretary d. David Archer, President/CEO It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 0 70 4.2 Contract Officer. The Contract Officer shall be the City Manager or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have. any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured 5 (on the Commercial General Liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or. Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. 6 72 Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any paymentls► which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.3 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party Commercial General Liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from Y 07 waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been .first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's Commercial General Liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 9. Consultant agrees to ensure that subcontractors, and any other party involved with providing services under the terms of this Agreement that is brought onto or involved at the request of Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and 8 074 review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the provision of services will be submitted to City for review. .10. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the provision of services contemplated by this agreement to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Consultant will renew the required coverage annually as long, as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications 9 . ,t 075 applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver, of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties. here to be interpreted as such. 19. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 20. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of services provided under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 INDEMNIFICATION. 6.1 General Indemnification Provision. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless 10 1° 076 City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of, Consultant. 6.2 Standard Indemnification Provisions. Consultantagrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. 11 11 077 7.0 RECORDS AND REPORTS. 7.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. At a minimum, three written progress reports, including an accounting of expenditures, shall be provided in November 2012, February 2013, and May 2013. 7.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of Consultant and upon request by City, Consultant shall delivere copies as appropriate to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and City shall have no claim for further documents and materials hereunder. Consultant shall cause all subcontractors to provide to City any documents or materials prepared by them as stipulated above, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 7.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 12 n 078 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.7. 8.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or 13 n 079 different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 14 n 080 9.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Frank J. Spevacek City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 To Consultant: LA QUINTA CHAMBER OF COMMERCE Attention: David Archer President/CEO 78-275 Calle Tampico La Quinta, CA 92253 10.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 10.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be 15 u 081 declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Frank J. Spevacek, City Manager ATTEST: Susan Maysels, Interim City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney Date 16 " 082 CONSULTANT: LA QUINTA CHAMBER OF COMMERCE By: _ Name: Title: Date: IVA "I Exhibit A Scope of Services FISCAL YEAR 2012/2013 The La Quinta Chamber of Commerce shall provide the following services per the attached Contract for Services Proposal: A. Business Retention/Promotion & Economic Development 1. Village Business Contact & Event Coordination 2. Member Retention 3. New Member Recruitment 4. Member Communications 5. Events B. The GEM Community Newsletter 1. Ten months/issues out of the year (with City funding) 2. Ten months/issues out of the year inclusion of City Pages 3. Chamber opting to fund two additional months/issues of The GEM (Chamber portion only; not City Pages) C. The Visitor's Center D. Annual Financial Review/Audit The La Quinta Chamber of Commerce shall provide a full audit every three years and an annual financial review report in non -audit years. A full audit is required for fiscal year ending June 30, 2012. 18 n84 78-275 Calle Tampico #8, La Quinta CA 92253 Ph: (760) 564-3199 Fax :(760)564-3111 June 4, 2012 To: Frank Spevacek, City Manager, City of La Quinta From: David S. Archer, President/CEO, La Quinta Chamber of Commerce Re: Contract for Services Proposal — Fiscal Year 2012-2013 Thank you for the opportunity to submit this proposal for the La Quinta Chamber of Commerce to continue to partner with the City of La Quinta for the following services: Contract for Services (reviewed below): 1. Business Retention and Promotion 2. The GEM Community Newspaper 3. The Visitor's Center 4. Annual Financial Review Total Requested Amount: $127,500.00 Payment schedule as follows: July 29, 2012 $31,875.00 October 29, 2012 $31,875.00 January 29, 2013 $31,875.00 April 29, 2013 $31,875.00 Note: The Chamber will continue to provide quarterly reports (prior to the above dates) as has been the practice in previous terms. We appreciate the opportunity to submit this proposal and look forward to continuing to provide these valuable services for the benefit of current and prospective residents and businesses that reside and conduct business in the City of La Quinta reception (Dfgchamber.com • w lgchamber.com The 1 9.,:e Of Business rU The areas of service to be provided under the proposed Contract for Services are defined as follows: 1. Business Retention/Promotion and Economic Development $ 25,000 The following are the key areas on which The Chamber will focus and are included in Business Retention/Promotion and Economic Development: Village Businesses, Member Retention, New Members, Member Communications and Events; Village Businesses — The Chamber will continue to call upon 100% of the businesses located in the "Village" area and discuss: their business climate, challenges, and support needed from the Chamber and/or the City of La Quinta to persist in these tough economic times. Most recently the Chamber has hosted two very successful events: the Annual Car Show and the "Taste of La Quinta" - the Car Show attendance was estimated at approximately 5,000 and the "Taste" 2,000 visitors to the Village. Additionally, the Chamber is coordinating the Inaugural — "Carnaval of Lights" Light Parade and Fireworks Display with community partners Desert Recreation District, Family YMCA of the Desert, La Quinta Rotary, and the City of La Quinta. The Chamber will continue to seek/develop opportunities to host events that drive traffic to the Village and its businesses, and drive momentum when coordinating complimentary events in the Village. The Chamber is exploring similar programs to the once held "Village Fest" and other community attractions. ❑ Metric/Reporting - The Chamber will continue to report in writing its findings regarding total number of businesses in the Village Area, number contacted, noted concerns/challenges, action taken for improvement, and additional event opportunities in its quarterly report to the City. Member Retention — While the Chamber employs various means for member retention, there has been and will continue to be a focus to gather information regarding member needs and feedback. This will be done through an outbound call campaign, general surveys ( mail and/or online) as appropriate, and event -specific surveys. Survey questions will be developed based upon existing information requirements and customized as appropriate. In addition, information derived from the normal sales process and follow up will be included in information to be analyzed and reported. Metric/Reporting - The Chamber will continue to compile all information gathered from each source and report on the comments, suggestions, and actions taken for improvement. New Members —The Chamber will continue to allocate the resources necessary to make contact with the over 1,200 businesses within the City limits, as discussed above in the "Village Businesses" section. While there is a slight overlap, the tactic is the same: discuss the business climate (how they are doing), challenges, and support needed from the Chamber and/or the City of La Quinta to sustain in these tough economic times. Additionally, the Chamber has a goal of attaining over 500 Members by June of 2013. 20 086 In addition, the Chamber will continue to analyze current events, responding with programs and events that engage the "New Member" and help stimulate business. ❑ Metric/Reporting - The Chamber will report in writing its findings regarding total number of businesses contacted, noted concerns/challenges, actions taken for improvement, and additional event opportunities in its quarterly report to the City. Member Communications — One of the most important areas continues to be communication. Specifically our focus on the Chamber internet communications our primary communication tool. The Chamber has targeted updating its technology and website presence as a priority in the coming fiscal year. Updated Member and Event information will be available on the website. We offer links to the City and its websites, members who participate, and other points of interest in La Quinta. We will continue to utilize social networking tools, such as: YouTube, FaceBook, Twitter, Linkedln, and others, as appropriate. The La Quinta Chamber of Commerce continues with its radio campaign that is aired on the six Desert Radio Group radio stations covering the Coachella Valley. Spots promote upcoming events, highlight the Chamber, and many directly promote the. City. Our promotional spots run over 30 times each month across the six local stations and additional advertising is being purchased as appropriate in various media outlets. ❑ Methods of Communication — Communication to our Members and Community continue through numerous avenues including; Inbound and Outbound calls, Email Blasts, The GEM Newspaper, The Chamber Website (www.lqchamber.com), City Map which has been developed and 12,500 copies were distributed according to the distribution plan, and Radio and Cable spots as appropriate. ❑ Metric/Reporting - The Chamber will continue to report on in writing its website traffic and will include in the other means of communications from a statistical perspective, i.e. number of "followers" on the sites, traffic, etc. Events — The Chamber sponsors regularly scheduled member events including the Mayor's and Power Lunches, Monthly Mixers, and Ribbon Cuttings. We will continue to monitor these events and seek refinements to enhance the overall member experience. A number of special events include The Humana Challenge Kickoff Breakfast and the Taste of La Quinta have continued and receive favorable feedback and good attendance. These will be continually evaluated to ensure that they provide return to the vendors, businesses and participants. As discussed with City Staff in previous months, programs to enhance "Business to Businesses" among members are being developed and implemented within our Business Retention and Economic Development plan. While the Chamber's greatest strength is its "consumer" base, additional avenues are being considered to aid local businesses with a "business" customer base. Events such as the "Spending Time on Your Business" Business Symposium, featuring local businesses and speakers with expertise in accounting, legal, banking, insurance, and marketing, are being considered to provide perspective and highlighting the value of other La Quinta businesses. 21 087 Metric/Reporting — While the current phone system has limited reporting capabilities, we continue to monitor visits and report as appropriate and if/when data is available. The Chamber will continue to report on the number of visitors to the Chamber office, number of phone calls received, and provide samples of questions received and information requested. Additional reporting will be added, as appropriate. 4. Annual Financial Review $ 5,000 The Chamber understands the importance of its fiscal responsibility and has a system with checks and balances to ensure accurate and appropriate bookkeeping. The Chamber is currently being "audited" in accordance with the agreement and will provide the results upon delivery from the Auditors. Additionally, we proactively evaluate our processes and procedures to ensure the Chamber receives revenues (accounts receivable) on a timely basis and that outstanding payables are paid within appropriate timelines. Currently the Chamber is operating at a Fiscal Year to Date Net Profit for the first time in several years. Additional Items for Consideration As an ongoing process and in the spirit of information sharing with the City, the Chamber has several regularly scheduled meetings outlined below. There is a bi- monthly meeting with the appointed member of the City Council whereby City Staff, Chamber Team Members and Chamber Board Members discuss key issues affecting the City and the Chamber. Commercial and residential development, capital improvement projects, Chamber operations/activities, and Member issues are a few of the topics. On a Fiscal Year to Date Basis (10 months) the Chamber has provided approximately $15,000 in direct donations, fund raising, and free advertising, for numerous Valley Charities and continues to "tie" local Charities to each "Major" Event. In addition to the two Legislative events noted above in the "Event" section, the Chamber supported a number of key initiatives that would benefit the Community and included the Redevelopment Agency, and Proposition 22 to name a few. On a quarterly basis the Chamber meets with the "Marketing" Committee comprised of City Staff, City Marketing Agency and other local entities (i.e. the La Quinta Arts Foundation, "Old Town" Properties, and Landmark Development) to discuss events and marketing strategies that mutually impact the group. Over the past year the Chamber continues to have presence at the majority of City Council meetings and has been an active participant, as appropriate. All of the activities described have helped the Chamber better understand the inner -workings and needs of the City and have given the City a better perspective of the services provided by the Chamber. 22 n.i 088 Conclusion On behalf of the La Quinta Chamber of Commerce Board of Directors, we thank you for the opportunity to quote the City of La Quinta on a Contract for Services in the amount of $127,500.00 for the 2012-2013 year. Reporting will be provided in accordance with the appropriate timing of City Council meeting and the month following the Quarter end, November, February, and May. We look forward to the continuing to collaborate on making La Quinta the "Destination" City in the Coachella Valley and nurturing the relationship between the Chamber and the City. We sincerely appreciate your support. Respectfully, David S. Archer President/CEO La Quinta Chamber of Commerce Cc: Maria Casillas, Marketing/Economic Development Manager, City of La Quinta David Howard, Chairman of the Board of Directors, La Quinta Chamber of Commerce 23 u 089 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.2 of this Agreement, the maximum total compensation to be paid to Consultant under this Agreement is One Hundred Twenty -Seven Thousand Five Hundred Dollars ($127,500) ("Contract Sum"). The Contract Sum shall be paid to Consultant in four (4) installment payments and in an amount identified in Consultants Schedule of Compensation included hereto for the work tasks performed and properly invoiced by Consultant in conformance with Section 2.2 of the Agreement. Payment Schedule is as follows: July 29, 2012 $31,875 October 29, 2012 $31,875 January 29, 2013 $31,875 April 29, 2013 $31,875 24 090 Exhibit C Schedule of Performance Consultant shall complete all services identified in the Scope of Services, Exhibit "A" of this Agreement in accordance with the schedule below: 9 [a] 0 Business Retention/Promotion & Economic Development The GEM Community Newsletter The Visitor's Center Annual Financial Review & Full Audit Ongoing (throughout fiscal year) Monthly (City Pages; 10 issues per year) Ongoing (throughout fiscal year) Non -Audit Years Every Three Years The La Quinta Chamber of Commerce shall provide the City with three (3) written reports on its activities as required by this Agreement. First Report — November 2012 Second Report — February 2013 Third Report — May 2013 25 11 0 91 ITY SA / HA / FA MEETING DATE: June 19, 2012 ITEM TITLE: Acceptance of Off -Site and On -Site Improvements Associated with Tract Map No. 29436, Hidden Canyon, Ivanhoe La Quinta Cove, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Accept off -site and on -site improvements associated with Tract Map No. 29436, Hidden Canyon, Ivanhoe La Quinta Cove, LLC, and authorize staff to release the performance security, and to release the labor and materials security 90 days after City Council acceptance of the improvements. FISCAL IMPLICATIONS: This action will require the City to maintain a storm drain catch basin and median landscaping. Catch basin maintenance is estimated to be $1,000 annually, which will be incorporated into the Public Works Department Account No. 101-7003-431.43-73 for storm drain maintenance. Median landscape maintenance is estimated to be $3,240 annually, which has already been incorporated in the Public Works Department Account No. 101-7004-431.34-04 for citywide landscape maintenance. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract Map No. 29436, Hidden Canyon, Ivanhoe La Quinta Cove, LLC, is located north of Eisenhower Drive and west of Washington Street (Attachment 1). The on -site and off -site improvements include curb and gutter, curb ramps, sidewalk, walls, storm '•- 092 drain, catch basins, landscaping, signing, striping, asphalt concrete pavement, water and sewer improvements. The Hidden Canyon Homeowners' Association sent a letter to the City saying that it has settled its construction defect litigation with Ivanhoe La Quinta Cove, LLC for the on -site improvements and requested the City release the on -site improvement performance bonds. All obligations of the Subdivision Improvement Agreement (SIA) for the on -site and off - site improvements have been satisfied. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the off -site and on -site improvements associated with Tract Map No. 29436, Hidden Canyon, Ivanhoe La Quinta Cove, LLC and authorize staff to release the performance security. Direct staff to release the labor & materials security 90 days after City Council acceptance of the improvements; or 2. Do not accept the off -site and on -site improvements associated with Tract Map No. 29436, Hidden Canyon, Ivanhoe La Quinta Cove, LLC and do not authorize staff to release the performance security. Do not direct staff to release the labor & materials security 90 days after City Council acceptance of the improvements; or 3. Provide staff with alternative direction. Respectfully submitted, T o thy on nn, P.E. Public Wo s D ctor/City Engineer Approved for submission by: Attachment: 1. Vicinity Map to 093 ATTACHMENT 1 TM 29436 HIDDEN CANYON r r r LAKE LA QUIWA STREET IA QUINTA DRIVE COUNTRY CLUB VICINITY MAP NOT TO SCALE 094 CIT / SA / HA / FA MEETING DATE: June 19, 2012 ITEM TITLE: Adoption of a Resolution Requesting that the County of Riverside Place Collection Costs for Solid Waste Handling Services at Single -Family Dwellings on the Tax Rolls RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council requesting the County of Riverside to place collection costs for solid waste handling services at single-family dwellings on the Tax Rolls. FISCAL IMPLICATIONS: The residential rate increase represents a Consumer Price Index (CPI) increase of 2.02% to reflect ordinary changes in the cost of doing business plus a $1 .38 per ton disposal (3.524%) increase. The total increase represents a $0.28 per month increase to $12.31 per month, for an annual residential rate of $147.72. CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: On May 15, 2007 the City adopted a Franchise Agreement with Burrtec Waste and Recycling Services, LLC ("Burrtec") for Solid Waste Handling Services for the period of July 1, 2007 through June 30, 2016. The Franchise Agreement contemplates that with respect to customers who Burrtec services at single-family dwellings, these costs will be collected on the Tax Rolls. The County Tax Assessor requires the City Council .annually adopt a Resolution authorizing the placement of costs for solid waste collection services on the Tax Rolls. The Franchise Agreement does not give discretion to the City to grant increases. Rather, to ensure costs for services associated with the Agreement are not subject to Proposition 218, the Council no longer sets rates, and instead establishes a rate ceiling for service pursuant to its regulatory authority. Each year an automatic adjustment to the maximum rate ceiling for service set forth in the agreement will occur, so long as Burrtec is in compliance with the terms of the Franchise Agreement. The application of this automatic adjustment procedure is described below. In addition, the Franchise Agreement provides for an automatic annual adjustment to the rate ceiling for disposal if changes occur in the cost of disposal at the local landfill. The City has received correspondence from Burrtec requesting a CPI based charge increase (Franchise Agreement Section 24.3 - Annual Consumer Price Index Adjustments to Service Component) for Fiscal Year 2012/2013 (Attachment 1). They are requesting a 2.02% increase, which is consistent with the 2.02% CPI increase for the period of March 2011 to March 2012. This results in an annual $2.04 ($0.17 monthly) service component increase per single family dwelling. In addition, on May 15, 2012, the County of Riverside Waste Management Department approved a tip fee rate increase at the Edom Hill Transfer Station to $40.54 per ton, which is a $1.38 per ton increase over the current rate of $39.16 per ton. This results in an annual $1.32 ($0.11 monthly) disposal component increase per single family dwelling. The combination of the service component (CPI) and disposal component (tip fee) increases results in a $3.36 annual ($0.28 per month) rate increase for a total annual residential rate of $147.72. As the City no longer sets or approves rates, the following data provides a breakdown of what the costs to be placed on the Tax Rolls for collection purposes will be, for informational purposes only: Single -Family Dwelling 2011 Rate (existing) ' 2012 Rate (proposed) Service Component of Maximum Rate $8.39/ month $8.56/ month Disposal Component of Maximum Rate $3.03/ month $3.14/ month AB 939 Fee $0.61 /month $0.61 /month Total Rate $12.03/month $12.31/month $144.36/ ear $147.72/ ear Additional Refuse Cart $6.40/month $6.53/month $76.80/year $78.36/year Backyard Service - For first refuse and first recycling $6.04/month $6.16/month carts/containers $72.48/year $73.92/year - For each additional cart/container $6.04/month $6.16/month $72.48/ ear $73.92/year Surcharge for HOA's Desiring Monday 10% of Service Component Service Franchise Agreement Section 24.4.1- Rate Guarantee, states notwithstanding any increase in the CPI no annual increase to the maximum rates will exceed 103% of the lowest rate for "similar services" provided to residents at single family dwellings anywhere in the Coachella Valley. Based upon information provided by Burrtec, the lowest rate provided for similar services in the Coachella Valley is that in the City of Palm Desert. The proposed increase to the City's service component rate ceiling is within the 103% requirement and complies with the Franchise Agreement. The Franchise Agreement contemplates different maximum rates that will apply in the event Tax Roll billing does not occur for any reason. Should the City Council not adopt the proposed resolution, or should Tax Roll billing cease for any reason, the Service Component of the maximum monthly rate that may be charged by Burrtec will increase by $1.40 from $8.56 to $9.96, for a total monthly rate of $13.71. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council requesting the County of Riverside to place collection costs for solid waste handling services at single-family dwellings on Tax Rolls; or 2. Do not adopt a Resolution of the City Council requesting the County of Riverside to place collection costs for solid waste handling services at single-family dwellings on the Tax Rolls; or 3. Provide staff with alternative direction. Respectfully Planning Director Approved for submission by: N 097 Attachment: 1. Burrtec Waste and Recycling, LLC Letter dated May 10, 2012 me RESOLUTION NO. 2012- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REQUESTING THE COUNTY OF RIVERSIDE TO PLACE COLLECTION COSTS FOR SOLID WASTE HANDLING SERVICES AT SINGLE FAMILY DWELLINGS ON THE TAX ROLLS. WHEREAS, the City Council of the City of La Quinta wishes to ensure the uniform collection of rates for solid waste handling services at single family dwellings by placing collection thereof on the County of Riverside Tax Assessor's Tax Rolls; and WHEREAS, the attached Exhibit A sets forth the maximum rates that may be collected for solid waste handling services at single family dwellings in the City of La Quinta pursuant to a franchise agreement with an Effective Date of July 1, 2007, entitled "Agreement Between the City of La Quinta and Burrtec Waste and Recycling Services, LLC, for Solid Waste Handling Services"; and WHEREAS, the City Council of the City of La Quinta has determined that applicable provisions, if any, of the provisions of Proposition 218 (Articles XIII C and XIII D of the California Constitution) have been satisfied in connection with the matters addressed by this Resolution. NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED by the City Council of the City of La Quinta, California as follows: SECTION 1. The City Council hereby requests the Riverside County Tax Assessor to place collection of costs for solid waste handling services at single family dwellings in the City on the County's tax rolls. PASSED, APPROVED and ADOPTED at a regular meeting of .the La Quinta City Council held on this 19th day of June, 2012, by the following vote: AYES: NOES: ABSENT: ABSTAIN: If 099 City Council Resolution No. 2012- Residential Waste Fee Schedule Adopted: June 19, 2012 Page 2 DON ADOLPH, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, Interim City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 100 City Council Resolution No. 2012. Residential Waste Fee Schedule Adopted: June 19, 2012 Page 3 EXHIBIT A — RESOLUTION NO. 2012- CITY OF LA QUINTA REFUSE COLLECTION RATE AND DISPOSAL CHARGE TAX BILLING FY 12/13- RESIDENTIAL PROPERTY Single -Family Dwelling Maximum Maximum Monthly Yearly Rate Rate Service Component of Maximum Rate $8.56 Disposal Component of Maximum $3.14 Rate AB 939 Fee $0.61 Total Rate $12.31 $147.72 Additional Refuse Cart $6.53 $78.36 Backyard Service - For first refuse and first recycling $6.16 $73.92 carts/containers - For each additional cart/container $6.16 $73.92 Surcharge for HOA's Desiring Monday 10% of Service Service Component 101 "We'll Take Care Qf It" May 10, 2012 Mr. Les Johnson Planning Director City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 RE: 2012 Rate Adjustment Dear Mr. Johnson ATTACHMENT # 1 W`: " .!: ,. In accordance with Section 24 of the Franchise Agreement for Solid Waste, Burrtec respectfully request a rate adjustment. The increase in the Consumer Price Index (CPI) for the period March 2011 to March 2012 was 2.02%. (Index Sheet Attached) The County of Riverside approved a disposal increase for Edom Hill Transfer Station. The rate will go from $39.16 to $40.54 a ton. Please see attached rate sheets reflecting the CPI and Disposal increase. Section 24.3 in the new Franchise Agreement states that The City Manager shall approve such a request unless he determines, based upon substantial evidence, that the requested adjustment to the maximum rate does not meet the requirements as set forth. I am available at your convenience to discuss the increase. Sincerely, Mike Veto Director of Municipal Services Copy: Debbie Morris, HF&H 41-575 Eclectic Street • Palm Desert, California 92260 • 760-340-5901 • Fax: 760-340-2732 • www.burrtecdesert.com 4 102 AGENDA CATEGORY: CITY / SA / HA / FA MEETING DATE: June 19, 2012 BUSINESS SESSION: _ ITEM TITLE: Approval of City of La Quinta Economic Development Plan for Fiscal Year 2012/2013 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Adopt the City of La Quinta Economic Development Plan for Fiscal Year 2012/2013. FISCAL IMPLICATIONS: The implementation activities associated with the 2012/2013 Economic Development Plan are included within the Fiscal Year 2012/2013 Budget. CHARTER CITY IMPLICATIONS: The City Charter and its principles of "home rule" allow the City sufficient flexibility to undertake economic development activities. The Charter allows the City "to utilize revenues from the General Fund to encourage, support, and promote economic development." BACKGROUND AND OVERVIEW: On May 15, 2012, the City considered the draft Economic Development Plan for Fiscal Year 2012/2013. During the discussion, the City Council recommended several items be added to the Economic Development Plan, which are detailed below. A revised Economic Development Plan for Fiscal Year 2012/2013, with enhanced formatting and graphics, is included as Attachment 1. The first added item is to initiate and implement a Transient Occupancy Tax (TOT) Short -Term Vacation Rental Compliance Program, which is expected to generate additional TOT revenue of approximately $300,000 in the first year of the program, and up to $600,000 per year as the program progress,. This item can be found under "Economic Diversification," Action 2. "4 103 The second added item is to initiate a review of current permitting processes in various departments, and ensure the conduct of commerce andland development practices are as efficient and effective as possible. This item can be found under "Evaluate City Investment," Action 8. There was consensus for continued involvement with the Coachella Valley Economic Partnership to facilitate long term economic diversification, which was included in the draft Economic Development Plan, and is included in this version as well. Also discussed and encouraged was continued engagement with the La Quinta Chamber of Commerce to promote and assist small business, which is found under "Support Local Business," Actions 4 and 7. There was also positive feedback regarding discussion with property owners/managers/brokers to explore opportunities to reposition and redevelop retail centers along the Highway 111 Corridor. The Council was also supportive of maintaining the "return on investment" parameters of 10% to 15% by the fifth year of stabilized operation. There was discussion about what the City's position should be on Internet sales tax. Staff understood that the Council wanted additional research conducted in this area, but did not want it added as an additional economic development plan action item at this juncture. Staff will conduct research on this subject and will provide a separate update to Council. The Council also questioned the median age and average household income figures — both appeared to be higher than normal. The median age figure of 45.6 years comes directly from the 2010 United States Census. The average household income in 2011 of $93,091 was obtained from Nielsen Claritas, the firm that annually supplies our demographic data. There have been questions about the data, and we understand that the U. S. Census has been slow to release its information; therefore, demographers have been working with the data they have on hand. Claritas will be releasing updated information in August 2012; staff will review and update the City's demographics when that data is released. Once adopted, the City's Economic Development Plan becomes one of various components that comprise the City's overall strategic planning effort. The other strategic planning components include: Annual Financial Management Review, Five - Year Capital Improvement Program, Annual Marketing Plan, Five -Year Resource Allocation Plan, and Annual City/Agency Budget. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt the City of La Quinta Economic Development Plan for Fiscal Year 2012/2013; or n 104 2. Do not adopt the City of La Quinta Economic Development Plan for Fiscal Year 2012/13; or 3. Provide staff with alternative direction. Respectfully submitted, Debbie Powell Economic Development/Housing Manager Approved for submission by: City Manager Attachment: 1. City of La Quinta Economic Development Plan for Fiscal Year 2012/2013 to 105 2012 / 2013 A 1 1 AC.tiMtN 1 106 INTRODUCTION For the past 17 years, the City of La Quinto has implemented an annual Economic Development strategy. Over the years, the City's economic development activities have flowed in a variety of directions, depending on current economic, demographic, and market factors. And now, the City must adapt and strategically position itself to be a viable player in the "new world" resulting from instability in world, national, state, and local economies, and changes in consumer habits and trends. Yet the ultimate, sought-after results remain the MUCOMMSMV some from year to year: kJ wild a beautiful and vibrant community > I atrly(--,(or long-term sustainability Encourage rev enue-generclting investn-ients ri ': is r ti ,{ it";`a trlx ievenue Horse transient occupancy tax revenue ��� ECONOM 2012 / 20 11 107 INTRODUCTION In order to achieve these desired results and produce a strong local economy, City staff, along with its partners and professional consultants, conduct numerous tasks in the areas of planning, development, business stimulus, tourism, marketing, technology, and trends analysis. This Economic Development Plan details the activities the City will implement during Fiscal Year 2012/2013 that will attain the above -listed results. This document contains the following sections: Community Profile — a snapshot of Lo Quinta's demographics that provides valuable information to potential investors Retail and Consumer Trends Analysis — a summary of national and local findings related to current and future consumer trends Goals for Fiscal Year 2012/2013 — organized by subject area: • La Quinta Community Profile • Retail and Consumer Trends Analysis Summary • Goals for Fiscal Year 2012/2013 including: I. Support Local Business II. Attract Business and Investment -Fill Big Boxes -Economic Diversification -Evaluate City Investment -Create Customized Market Reports -International Council of Shopping Centers Trade Show III. Develop Community Assets -SilverRock Resort -Village Properties -Highway 111 List of Accomplishments in Fiscal Year 201 1 /2012 COMMUNITY It is important to understand Lo Quinta's community profile - the "facts and figures' that would lead potential retailers, restaurants, hotels, and businesses to locate here: Population as of January 1, 2012 - 381475 0 • Projected population 1: 2020 - 41,600; 2035 - 46,300 • Median age per 2010 U. S. Census - 45.6 • Average household income in 2011 - $93,091 • Total number of households in La Quinta in 2012 - 14,881 • Projected households : 2020 - 161600; 2035 - 17,900 • Total estimated number of housing units in 2012 - 23,585 (Single family - 89%) • Median home sale price in March 2012 - $319,000 • La Quinta has an assessed valuation of $10.92 billion (Fiscal Year 2010/2011) • Total taxable sales in 2010/2011 were $646.1 million • Retail sales in 2010/2011 reached $590.2 million Hotel room sales in 2011 amounted to $31.09 million • Permit valuation: $37.86 million - 201 1; $45.98 million - 2010; $44.64 million - 2009 • Traffic counts (2-way, average daily trips) in 201 1: Washington Street at Highway 1 1 1 - 73,675; Washington Street at Fred Waring Drive - 62,358; Highway 1 1 1 at Jefferson Street - 62,643; Jefferson Street at Highway 1 1 1- 66,318 • Characteristics of La Quinta's 5, 10, and 15 mile market area from Highway 111 / Adams Street 2011 estimates: 5 Mile 10 Mile 15 Mile • Home to the nationally -acclaimed Arnold Palmer Classic Course at SilverRock Resort • Home to renowned special events including the Humana Challenge and the La Quinta Arts Festival a W 1 VMF,ry d y N & S,y ti a< fi1 ) f Sq}js.i YJI�f'� ���i.0 'f Y4 i ECONOMIC DEVE 2012 / 2013` v „MnN 109 RETAIL & CONSUMER TRENDS City staff embarked upon a new kind of market study in Fiscal Year 2011 /2012. The City had been commissioning a traditional market study approximately every three years that provided socioeconomic and demographic data as well as outlined market opportunities and constraints; and focused on specific demographic areas within the City. In light of the many and changing influences in our lives today — especially technology and lifestyle preferences — City staff considered it timely to commission a Retail and Consumer Trends Analysis. RSG, Inc. conducted the research and completed the analysis on a notional level, and findings were shared with the City Council in October 2011 (RSG's PowerPoint on National Trends is included as Exhibit 1). A summary of these national trends, which correspond with each of four industries studied by RSG, is provided below: Hotel/Hospitality Trends • Hotel properties looking to stay relevant • Comfortable; more relaxed, less formal • Lobby —sense "place" (a place to gather) • Green and sustainable inable design elements • Incorporate history and community c Appeal to young families • Fitness and recreational facilities; spa services • Special events/activities on -site (pool parties, concerts) 110 RETAIL & CONSUMER TRENDS Golf Trends • Private clubs — there is a need to change as demographics and lifestyles change • Younger golfers are focused on family spending less time on the golf course • Responding to generational changes (busier/less time; more casual) • 72% of golfers are under age 50 • Looking for fitness rooms, spas, childcare • Evaluate current courses; incorporate what younger demographic is looking for and the woman golfer • Renovating/repositioning older developments (e.g., clubhouses) Retail Trends • Reposition existing retail centers • Create experiences at shopping centers (unique, memorable, people gathering, high quality, pedestrian -friendly) • Provide more than shopping (which consumers can do at home via the Internet) • Must be innovative in design Wellness/Health Care Trends • Implications of expansion in this industry extends to workforce housing, retail, ancillary office space • Expansion in health care services can have positive impacts on a community • Growing demand because of aging population, our own interest in wellness, alternatives to expensive treatments, national government financial support • Needs: recreation, parks and trails, walk to retail/entertainment/work, non-traditional medicine, and health education 1:3 4 ill RETAIL & CONSUMER TRENDS Continued Analysis In addition, the concept of "Placemaking" was introduced as a desired outcome, especially as a community develops and repositions itself. Placemaking refers to creating a cultural and physical sense of place where people come together through events, recreation, and land uses. It prompts, mobilizes, attracts, and builds partnerships. The City of La Quints already has wonderful examples of placemaking, with gathering places such as Old Town La Quints as well as a number of beautiful and family -oriented parks. As the City fulfills its goals for next fiscal year, placemaking will be a key concept to weave into City economic development activities. After learning about trends at the national level, the City Council encouraged staff to meet with key industry leaders in La Quinto and the Coachella Valley to ascertain the trends that local industries are experiencing. In the months that followed (December 2011 through April 2012), staff conducted a total of 17 meetings and met with a total of 43 industry leaders. Among these notable individuals were property managers, real estate brokers, hoteliers, health and wellness experts, and golf executives (a complete list is included as Exhibit 2). Staff is very appreciative of their time, insight, and expertise. After hours of dynamic conversations, staff came to the conclusion that trends here in La Quints and throughout the Coachella Valley mirror those at the national level. Of particular interest are the themes and messages that resonated during the meetings. All four industries are evolving due to the changing times, shifting demographics, and new demands set forth by consumers. There is a focus on catering to a youthful and active population as well as young families. Accommodations are being made to meet their growing demands. Society's renewed attention to personal health and wellness is triggering development of new infrastructure and offerings as well as accentuating the need for medical services (both traditional and alternative). The health and wellness industry acknowledges the shortage of doctors and medical specialists and endeavors to enhance training locally (prompting ancillary needs in the areas of housing and 'a office space). Retailers are experiencing the competition of Internet shopping and the f challenge with aging centers, and endeavor to reinvent themselves. The insight staff gained during these meetings is useful and will serve as a foundation and springboard in accomplishing the goals established for Fiscal Year 2012/2013, which are listed in the following section. {: k 4 r' r. ;�, „�.,'4a hz+t�*s Asa '�ry„ers��.Js t�a`•a.�t � *..w *'�{ y 1 �, � ✓y,r'y fi'p k � yr %5' C yp k ECONOMIC DEVELOPMENT PLAN r r 2012 / 23 01 ,u 112 2012 / 2013 FISCAL YEAR I. Support Local Businesses G) Action # 1 What: Visit new and existing Lo Quinta businesses; ensure businesses have a contact at City Hall and are aware of marketing opportunities; and solicit their feedback on City services and business outreach. 0 Who: Economic Development staff/Management Assistant When: Monthly (ongoing) Action # 2 What: Continue information exchange with commercial brokers; provide requested quarterly sales tax information, demographic information, and other materials that would be useful to attract new retail enterprises. Who; Economic Development staff/Management Assistant When: Monthly (ongoing) Action #3 What: Implement the City's Cooperative Marketing Program, offering Lo Quinta businesses the opportunity to share advertising costs with the City. Who: Marketing/Economic Development Manager & FG Creative When: Ongoing Action #4 What: Support and promote local business retention programs implemented by the Chamber of Commerce (namely, e-commerce and summer resident programs). Who: Lo Quinta Chamber of Commerce along with Community Services & Economic Development staff When: By Fall 2012 Action #5 What: Promote Lo Quinta businesses via the City tourism website, City advertisements and collateral material, Facebook, and the City iPhone Application (App°). Ensure proper enhancements to, and efficiency of, technology products - constantly refining them to be as user friendly as possible. Who: Economic Development staff & FG Creative When: Ongoing _ �...... 113 2012 / 2013 FISCAL YEAR Action # b What: Promote special events that attract people to La Quinta, resulting in more consumers for local businesses; hold community events in po tnership with Humana both during the Humana Challenge and prior to that at SilverRock. Who: Economic Development staff, Community Services staff & FG Creative When: Ongoing Action # 7 What: Address concerns as identified by the business community such as signage, landscaping, and egress/ingress issues. Who: Planning staff working with the Chamber of Commerce When: By Spring 2013 Action # 8 What: Initiate an effort to review current permitting processes in various departments, and ensure the conduct of commerce and land development practices are as efficient and effective as possible. Work with a team of City staff members to prioritize project review for key economic development projects, evaluate existing permitting functions, examine ways to increase service delivery, and conduct outreach to local businesses and the development community (to solicit feedback). Who: City staff from Planning, Public Works, Building & Safety, and Economic Development When: By Spring 2013 i 114 2012 / 2013 FISCAL YEAR 11. Attract Business & Investment Fill Big Boxes Action # 1 What: Work with owners and brokers to facilitate tenant recruitment for vacant big box retail stores, with an emphasis on tenants that fit within the findings of our trends analysis. Who: Economic Development staff & CVEP When: Ongoing Economic Diversification Action # 1 What: Maintain involvement with the Coachella Valley Economic Partnership ("CVEP") to expand valley -wide business investment, diversify regional economy, and increase job opportunities. Who: City Council Representative & Economic Development staff When: Ongoing Action # 2 What: Continue discussions with professionals in the health & wellness industry'to learn how industry expansion could translate into economic diversification in La Quinta, as well as its effect on demand for workforce housing, office space, recreation, retail, and entertainment; formulate strategy to market La Quinta assets to this industry. Who: Economic Development staff, Community Services staff & CVEP When: Ongoing Evaluate City Investment While the dissolution of redevelopment agencies in California has eliminated a major source of City investment dollars for revenue -generating private ventures, it is imperative to explore new opportunities to forge public/private partnerships that ultimately produce General Fund revenue. The City will carefully analyze any potential investment to ensure investment is warranted. During the 2012 Annual Financial Management Review, the City Council noted that City investment should not be used as long-term subsidies, and extended primarily to anchor tenants that are expected to generate significant ancillary economic activity. City investments should yield appropriate returns in terms of sales tax, hotel tax, and increased property tax value. City policy is to realize a 10% to 15% return on investment by the fifth year of operation, with full repayment within a ten year period. 2012 / 2013 FISCAL YEAR I Action # 1 What: In the post -redevelopment agency era, the primary tools available for City investment include sales tax and/or TOT -sharing agreements. Staff will continue to research new, innovative, and perhaps under utilized development tools for public/private investment. Who: Economic Development staff & CVEP When: Ongoing Action # 2 What: Initiate and implement a Transient Occupancy Tax (TOT) Short -Term Vacation Rental Compliance Program. The effort will entail municipal code amendments, a registration process, a public awareness campaign, initial enforcement efforts, and staff training. Upon a preliminary review, the program may yield up to $600,000 in new TOT revenue. Who: Planning staff/Assistant Planner When: Ongoing Create Customized Market Reports Action # 1 What: Continue to create customized market data/trade area reports for interested developers, retailers, hoteliers, and other investors. Who: Economic Development staff/Management Assistant & Executive Office Assistant When: Ongoing International Council of Shopping Centers Trade Show Action # 1 What: Attend the Western Division Conference of the ICSC Trade Show in San Diego to . ,rL.+ I, 0iintn to retnil rlevelooers. retailers, and other related businesses. IKa 2012 / 2013 FISCAL YEAR 111. Develop Community Assets SilverRock Resort Strategically Position SilverRock Resort for Future Development The economy is beginning to see signs of life. While it may be several years before the economy truly rebounds, SilverRock Resort is a tremendous City asset that will contribute to the City's future financial well-being, and generate increased property values that benefit local taxing agencies. Development of SilverRock Resort requires careful consideration and a discussion of the master plan and its guiding principles to ensure development is relevant to current and future trends. Action # 1 What: Conduct a City Council study session to discuss the master plan, present information gathered from initial outreach activities and related elements of the trends analysis, receive City Council and community input regarding future development, and discuss next steps. Utilizing this information, conduct an outreach effort involving the major entertainment and health care stakeholders who have a Coachella Valley presence, and hotel and resort developers and operators. Who: Economic Development staff, Planning staff & Community Services staff When: June/July 2012 Action # 2 What: Outreach to Humana, AEG, Thermal Motorsports Park, and others as deemed appropriate, to discuss opportunities at SilverRock that would tie into or complement their activities and events. This activity will be conducted in conjunction with Action 3. Who: Economic Development staff, Planning staff & Community Services staff When: During summer 2012 Action # 3 What: Outreach to Development Community — continue discussions with interested developers to gauge feasibility and garner ideas for future hotel/hospitality/retail development at SilverRock, and identify other developers/hoteliers that might have the creativity, vision, and financial backing necessary for future SilverRock development. Who: Economic Development staff & Planning staff When: During summer 2012 Xwi� A4" ECQNOMIG DEVELQPMENT`PLAN,rs 2012 / 201 3 FISCAL YEAR I Action # 4 What: Review results of the engineering study being prepared by the Coachella Valley Water District on the relocation of the All -American Canal through SilverRock; review impacts to existing golf course and future development potential; present options for City Council consideration and determination of a course of action. Who: Public Works staff, Community Services staff & Economic Development staff When: Late Summer/Early Fall 2012 Action # 5 What: Based upon the study session input and discussions with stakeholders, developers and operators, lay out a plan of action to solicit end users and developers for SilverRock development, which could include an RFP/RFQ process. Who: Economic Development staff, Planning staff, Community Services staff When: Fall 2012 Action # 6 What: Implement the plan of action upon City Council approval Who: Economic Development staff, Planning staff, Community Services staff When: January — June 2013 Village Properties Action # 1 What: Complete the General Plan Update process, which includes a sub -area focus on pedestrian scale mixed -use development in the Village Commercial District that includes residential, general retail, services and civic land uses. Who: Planning staff, Economic Development staff & Community Services staff When: Fall 2012 Action # 2 What: Establish a Zoning Overlay for the Village Commercial District that promotes and encourages pedestrian scale mixed -use development. Provide for consideration of relief to certain development standards for development that strengthens and compliments the core objectives of the Village Commercial District. Who: Planning staff, Economic Development staff, Community Services staff When: Winter 2012/2013 118 2012 / 2013 FISCAL YEAR Action # 3 What: Identify viable uses for the City -owned Village Properties that strengthen and promote the core objectives of the Village Commercial District. Who: Economic Development staff, Planning staff When: Summer 2012 0 Action # 4 What: Identify potential developers/partners/interested parties. Who: Economic Development staff, Planning staff When: Summer/Fall 2012 Highway 111 Strengthen the Highway 111 Corridor's Standing as a Regional Shopping District Much of the City's past economic development activities have centered on developing the Highway 1 1 1 Commercial Corridor. With its conveniently -located big boxes, ancillary shops, and both national -chain and local restaurants, it has become a powerhouse shopping venue in the eastern Coachella Valley. However, given the increase in on-line shopping and the aging of several shopping centers, it is imperative to infuse new life into the Highway 1 1 1 Corridor. While major renovations might be difficult in this economy, conversations and information -sharing with owners and brokers could generate ideas for the near future. Action # 1 What: Work with owners and brokers to facilitate tenant recruitment for vacant big box retail stores, with an emphasis on tenants that fit within the findings of our trends analysis; identify impediments to tenant recruitment; share HDL sales tax data (public data). Who: Economic Development staff When: Ongoing - 119 2012 / 2013 FISCAL YEAR Action # 2 What: Continue discussions with owners and brokers that could lead to development of a G) movie theater and/or entertainment venues to drive traffic to the Corridor. Who: Economic Development staff When: Ongoing 0 Action # 3 What: Initiate discussions with potential developers and end users regarding the City's 9.89-acre commercial parcel on Highway 1 1 1 east of Dune Palms Road Who: Economic Development staff When: Summer 2012 Action # 4 What: Explore potential development and redevelopment opportunities with property owners along Highway 1 1 1 that would provide for pedestrian scale mixed -use development consistent with the Lo Quints General Plan. Who: Economic Development staff, Planning staff When: Ongoing 120 FISCAL YEAR 2011 / 2012 The accomplishments of each year build the foundation to successful and sustainable economic development in future years. Listed below are key accomplishments from last year's Economic Development Plan: Planning & Development • Discussed SilverRock hotel development opportunities with six interested development groups • Facilitated the redevelopment dissolution process, including the transition to a Successor Agency and the formation of an Oversight Board • Continued working on General Plan Update • Purchased 7.57 acres in the Village, and consolidated smaller parcels to facilitate future development and access Business Stimulus • Visited 200 La Quinta businesses (both new and existing) • Worked to bring a theatre to the Highway 1 11 corridor • Supported the auto dealers with cooperative marketing • Provided assistance to Torre Nissan for remodel and expansion of existing dealership • Promoted Lo Quinta businesses via the City's Cooperative Marketing Program (joint advertising with a total of 10 business partners participating in Fiscal Year 201 1 /2012) • Supported the Chamber of Commerce and its business retention programs FISCAL YEAR 2011 / 2012 L-J Tourism & Marketing • Encouraged tourism in various Southern California markets through print and television advertising as well as online marketing • Marketed to locals and visitors in the Coachella Valley via The Desert Sun, East Valley Sun, and Desert Entertainer as well as local radio and television (featuring a "Shop/Dine' message) • Produced a seasonal Lo Quinto Events/Tourism Brochure, which was distributed to over 160 outlets in the Coachella Valley • Redesigned and distributed La Quinta Shopping & Dining Guide, which lists nearly 300 shops and restaurants as well as hotels and banks (made available at the Chamber, La Quinta hotels, and City facilities) • Supported/promoted numerous events to encourage visitors to come to La Quinto and locals to attend, including: • Blues & Brews • Humana Challenge and Well -Being Events • La Quinto Arts Festival • Art Under the Umbrellas • Certified Farmers Market • Taste of La Quinta • Hot Rod & Custom Car Show • Carnaval of Lights/4th of July 122 FISCAL YEAR 2011 / 2012 Technology More and more people are turning to the Internet and social networks —such as Facebook—as their sources for information and communication. Consumers are conducting business transactions, travelers are finding places to visit, thrill -seekers are discovering things to do, and people are getting recommendations from friends on a variety of issues. The City of Lo Quinta understands how important technology has become in our lives, and continues to use technology to promote La Quinta and support the local economy. Some of what has been accomplished in this area during Fiscal Year 201 1 /2012 is listed below: • Stayed active on the "La Quinta, California' Facebook page, attracting nearly 6,000 Fans, and promoting La Quinta events, businesses, and outdoor fun • Established www.PlaylnLaQuiInto.com (tourism website) as a vibrant and essential tool for promoting La Quinta as a destination; maintained the site updated with accurate hotel, shopping, dining, and event information • The tourism website continues to be a great resource for visitors, locals, and businesses with 30,042 visits this fiscal year as compared to 18,300 in Fiscal Year 2010/201 1, representing roughly a 64% increase in website traffic • Launched a City of La Quinta iPhone application in April 2011, which has garnered 256 downloads to date • Implemented aggressive online advertising strategies to drive more traffic (prospective Lo Quinta visitors and patrons) to La Quinta's tourism website and Facebook page In conclusion, the 2012/2013 Economic Development Plan continues to build on the accomplishments of previous years, while acknowledging economic changes, shifting demographics, and evolving consumer preferences. This "new world" will require creative thinking, innovative public/private partnerships, a renewed effort to market the City's key assets, and hands-on efforts to support our existing businesses. La Quinta has always been on innovative community —the goals and activities contained within this Plan are formulated to ensure La Quinta continues to shine as the "Gem of the Desert." ct:t 123 EXHIBIT 1 '4yn, t qz3 f° uss�on O� Retails, arnerlYerads Are study Sssion ~ What is a Trends Forecast? Identifies • Demographic changes • Generational preferences • Technological impacts Translates These Into • Lifestyle preferences • Consumer preferences 3 124 5/10/2012 Why a Trends Forecast? Moving Beyond Traditional Market Studies • Need to understand generational/economic changes Changing Demographics, Economy and Technology • Forcing industries to rethink their business plans City of La Quinta's Assets • Resources -land, financial, the La Quinta brand • Policies/practices Resources Land • SilverRock • Highway in commercial property • Village properties Financial • General Fund and potentially RDA funds The La Quinta "Brand" 125 5/10/2012 " Data Resources - Southern California Association of Governments (SCAG) - Wheeler's Market Intelligence - Metroscan (property ownership data) - Palm Springs Convention & Visitors Authority - Palm Springs International Airport - ESRI Business Analyst, private industry resource - PKF Study, 2009 -La Quinta Resort Expansion 11 126 5/10/2012 Current and Forecasted Population Popu4tbn end A fa M11 Seasonal Population Trends Change in Seasonal Population (ILWS-20 ) 127 5/10/2012 Residential Property Ownership La Quints Residential Property Owners Consumer Preferences - ESRI CITY OF LA QUINTA 2010 TAPESTRY SEGMENTS •LhereN GMd •Vp xW Caning Famines J} �nmband CppkJK •Old end Nermmers I •Rxp,str�ous Uban Fnnge 1 XRooled RaM a W<asan[�Alle 11 128 5/10/2012 Forecasted Changes in Preferences LA OUINTA CURRENT AND PROJECTED TAPESTRY SEGMENTATION 25000 mom EIsom Y i 10 000 5 DOD 0 WOO MID 2015 M30 Ramifications Lifestyle/consumer preferences • Housing • Retail • Leisure • Municipal service expectations • PleasanMlk • Induslnous Urban Fnnee • Old & Newcomers • Milk & Coobes • Up & Gaming • Roded Rural • SO., & Gdd 129 5/10/2012 Data Sources - Urban Land Institute (ULI) - USA Today - STR Global (formerly Smith Travel & Leisure) - www.hotelnewsnow.com - American Hotel & Lodging Association - International Society of Hospitality Consultants - Cornell University, Center for Hospitality Research _. u 13 0 5/10/2012 "Hot New Trends in Hospitality: Moving from Summer to Sizzle" — Urban Land(10/17/2010) 'While the affluent still want the highest }uality in accommodations, services and amenities, they prefer Comfortable, more relaxed, less formal environments. The response: lobby space converted into gathering places designed for interaction that emphasize inclusivlty, rather than exclusivity, through steps such as opening recreational and fitness facilities to the surrounding community. A shift toward localism, in terms of incorporating more of the local heritage and history into a development, to `brand' it with the community. A continuing shift toward green and sustainable design and development. ('Customers still want it and they ask about it.')" Properties Must Stay Relevant Changing Demographics and Preferences 2007 #4 top issue in hospitality industry: Changing demographics and their impact on travel trends - Baby Boomers, Gen-X, Gen-Y -.2 131 5/10/2012 Baby Boomers On January i, 2oo6, the first of the U.S.'s 78 million Baby Boomers turned 6o years old while the last one turned 40. Nearly 8,000 Boomers are turning 6o on a daily basis (US Census). By 2o3o, Boomers will be between 66 and 84 yrs old. Boomers are becoming the new "senior" market and are living longer, healthier, and more active. Gen X and Gen Y 49 million Gen X'ers and 72 million Gen Y'ers are now moving up in age, class, income, and population Becoming the new market for both business and family leisure travelers. It 132 5/10/2012 "The Echo Boomers" - CBS(09/04/2005) "Born between 1982 and 1995, there are nearly 8o million echo boomers, and they're already having a huge impact on entire segments of the economy. They already make up nearly one-third Of the U.S. population, and already spend $17o billion a year of their own and their parents' money Ramifications Broaden the Market Focus • More emphasis on accommodating families Smaller More Local Flavor Venues • Provides a sense of place • Reflect La Quinta - the community's heritage/culture Boutique Hotel in Village Ij 133 5/10/2012 Data Sources - Golf Profit Builders - Travel Institute - www aolfdatatech.com - www.Rolflink.com - USA Today ,t 134 5/10/2012 — �,i "Golf clubs suffer in recession as membership dwindles".,, —USA Today (08/30/2010) "Once havens for well-to-do scions of the community, private clubs now face withering competition for the money and time of younger consumers, Hinton says. The under-qo crowd works harder and prefers to spend their limited leisure time with family members at facilities with fitness rooms and spas — accoutrements often lacking at private courses, he says. 'It's become a Catch-22; Hinton says. 'There are a number of clubs that need facilities to appeal to a younger demographic, but they just don't have the capital to build them."' . Golf Demographic Trends U.S. Golfers Age Profile om 50 ftftlk�7,000,000 za% Under 50 18,000,000 72% 135 5/10/2012 Golfer Travel Preferences over 50 • Incorporate what the younger demographic is seeking Properties • SilverRock • La Quinta Resort affiliated courses • Private Courses it 136 5/10/2012 Data Sources - Urban Land Institute (ULI) - State of California Board of - U.S. Business Reporter - National Endowment for the Arts 137 5/10/2012 Ramifications Reposition Highway n Commercial • Initially focus on older centers • Reorient to create places • Incorporate seivices/entertainment • De-emphasize automobiles • Emphasize pedestrian scale • Explore incorporating residential (where feasible) 138 5/10/2012 Data Sources - Urban Land Institute (ULI) - National Endowment for the Arts - The Urban Institute + The Fund for Folk Culture - Americans for the Arts i �. 1 ii •-.� k - � s Placemaking Applied - Community wide/By District/Project Specific • Create a cultural and physical sense of place Attracts New Visitors, New Residents and Businesses Invites Existing Residents to Stay Longer Establishes a City "Brand" Weaves Together Community Elements and Neighborhoods 139 5/10/2012 Cultural Placemaking Identifies/Reflects the Community's Culture Form • Events (large and small scale) • Recreation 4. • Land Uses - retail, restaurant, cultural Brings People Together- Creates a Sense of Community Keys to Cultural/Creative Placemaking Prompted by an Initiator with Innovative Vision and Drive Strategy Tailored to Highlight Distinctive Features of Place Mobilizes Public Will Attracts Private Sector Buy -In Enjoys Support of Local Arts and Cultural Leaders Builds Partnerships Across Sectors, Missions, and Levels of Government Snumer 'Creative Placemaking'hy National Endowment oftheArts '" 140 5/10/2012 Ramifications Registers with Younger Generations Emphasizes What is Unique to La Quinta • Values • Culture • Style Differentiates La Quinta From Other Communities Village of La Quinta - The Next Opportunity 141 5/10/2012 Data Sources - Urban Land Institute (ULI) - US Department of Health and Human Services - Promotional Health Council - The California Endowment - Public Health Law & Policy - Social Science Research Council (SSRC) - Samueli Foundation - Seavest Healthcare Properties - Humana "Health Care as an Economic Development Driver" - Urban Land (04/21/2011) 4 RL nI- '13rMn ail. "The land use implications of the health care industry's expansion extend well beyond direct investments in the facilities themselves to a host of related land uses, such as workforce housing, retail, and ancillary office space This presents a prime opportunity for land use and health care leaders to collaborate on how changes in health care can have a positive impact on urban growth ., 142 5/10/2012 Trends Growing Demand for Wellness/Health Facilities • Aging population • Consumer wellness interest • Alternatives to costly medical treatments • National government financial support Health Care Facility Needs Medical Specialized Outpatient Wellness/Preventative Medicine • Recreational fitness • Access to parks/trails • Walking access to retail/entertainment/work • Non-traditional medicine • Health education 143 5/10/2012 Why La Quinta? Wealthy/Educated Population • Seeking quality and unique health care options Aging Population Community Attributes • Environmental setting • Community culture • Hospitality and leisure activities High Quality Health Care Facilities Create Significant Value Ramifications SilverRock - Potential to Create a Wellness Venue • High -end medical office and outpatient facilities • High -end hospitality - connected to medical uses • Leisure activities - golf and other recreation • Cultural and event space • Conference facility Job Creation 1. 144 2012 Trends Study EXHIBIT 2 Summary of Muorinnc Area/Sector .r Participant Name Affiliation 1 Hotels/Hospitality Brad Poncher Homewood Suites 2 Retail Wells Marvin Old Town La Quinta Development Leslie Locken Placemaking 3 Wellness/Healthcare Linda Evans JFK Memorial Hospital Jeff Van Hoy Cliff Daniels Desert Regional Medical Center 4 Wellness/Healthcare Dr. Paul Lyons UC Riverside, School of Medicine 5 Retail Michael Shovlin Shovlin Companies Development 6 Hotels/Hospitality Bob Buttaro La Quinta Resort Golf Damien Boynton 7 Golf Michael Kelly PGA WEST Hotels/Hospitality 8 Hotels/Hospitality Chris Chmielak Lake La Quinta Inn 9 Retail & Restaurants Sharon Carmichael Terranomics 10 Wellness/Healthcare Dr. Joseph Scherger Eisenhower Medical Center & Joan Randall Eisenhower Argyros Health Center Lynne Fishel 11 Hotels/Hospitality Eric Seise, Jr. Embassy Suites La Quinta Hotel & Spa Gerri Lynch Manzo 12 Wellness/Healthcare Tom Noland Humana Placemaking 13 Tourism Mark Graves Palm Springs Desert Resort Communities Jessica Walke Convention and Visitors Authority 14 Retail Maggie Montez Lee & Associates (formerly with CB Richard Dani Alexander Ellis) Shawna Strange Brian Ward 15 Retail William Sylvester Costco 16 Wellness/Healthcare Dr. Marc Hoffing Desert Oasis Healthcare Helene Leclair 17 Placemaking Various individuals Village District Seniors, unofficial group Summary: 17 Meetings; 43 Participants 145 FA MEETING DATE: June 19, 2012 AGENDA CATEGORY: ITEM TITLE: Approval of a Professional Services BUSINESS SESSION: Agreement with FG Creative, Inc. CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve a Professional Services Agreement ("PSA") with FG Creative, Inc. and authorize the City Manager to execute the PSA. FISCAL IMPLICATIONS: If approved, the contract sum of $210,000 for Fiscal Year 2012/2013 will be funded via the Marketing Services Account (#101-1003-413.55-07). This is a two-year contract, ending June 30, 2014, and the contract sum. for Fiscal Year 2013/2014 will be established by the City Council during the annual budget process, following a recommendation by City staff. CHARTER CITY IMPLICATIONS: The City Charter allows the City "to utilize revenues from the General Fund to encourage, support and promote economic development." The services provided by FG Creative are consistent with this objective. BACKGROUND AND OVERVIEW: FG Creative, Inc. (formerly Furino/Greene Creative) was selected as the City of La Quinta's professional marketing firm in early 2009 following a request for proposals (RFP) process. The City has been working with FG Creative since the spring of 2009, at which time the firm assisted with preparation of a marketing plan for Fiscal Year 2009/2010. FG Creative commenced a three-year contract with the City on July 1, 2009, which will expire on June 30, 2012. On December 6, 2011, staff placed an item on the City Council agenda to allow Council an opportunity to consider FG Creative's contractual relationship with the City. lV At that time, staff recommended a contract extension of two years with a one year extension option. Council concurred and directed staff to negotiate a contract with FG Creative. Accordingly, staff has prepared a PSA between the City of La Quinta and FG Creative (Attachment 1), which includes the following services: Local, Regional & Cooperative Advertising Online Marketing Special Event Promotion Visitor &Resident Communications Tourism Website & iPhone App Updates Facebook/Social Media Public Relations More detail is provided in the PSA, Exhibit A "Scope of Services." FG Creative will provide four written reports detailing the progress/results of the above -listed services. Approval of the PSA will allow FG Creative to implement the various marketing activities and programs within the areas indicated above. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a Professional Services Agreement ("PSA") with FG Creative, Inc. and authorize the City Manager to execute the PSA; or 2. Do not approve a Professional Services Agreement with FG Creative, Inc. and do not authorize the City Manager to execute the PSA; or 3. Provide staff with alternative direction. Respectfully submitted, Maria Cisillas Marketing/Economic Development Manager Approved for submission Attachment: 1. Professional Services City Manager 1t 147 ATTACHMENT PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and FG CREATIVE, INC. ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Marketing, Advertising, Tourism, Social Media, Resident & Visitor Communications, Public Relations, and Business Development, as � specified in the "Scope of Services" attached hereto as Exhibit ."A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. In addition, Consultant warrants that due to the nature of its business, it is familiar with, and will fully comply with, all Federal and State laws regarding copyright, trademark, and intellectual property rights. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant. warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 148 1.5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant.. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services ("Additional Services") when directed to do so by the Contract Officer. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforeceable. Failure of Consultant to secure the Contract Manager's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time due, whether by way of compensation, restitution, quantum meruit, etc. for Additional Services provided without the appropriate authorization from the Contract Manager. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.2 of this Agreement. 1.7 Conflict of Interest. Part of the services the Consultant will be expected to provide is aimed at creating marketing aimed at attracting visitors and business to the City rather than other cities or unincorporated areas of the Coachella Valley. For this reason, the City will view it as a conflict if Consultant provides marketing services for another city, travel/tourism board, or economic development entity in the Coachella Valley related to marketing, advertising, and/or public relations unless Consultant obtains the express written approval of City. 2 149 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, for Fiscal Year 2012/2013, Consultant shall be compensated in accordance with Exhibit "B" ("Deliverables & Budget") in a total amount not to exceed Two Hundred Ten Thousand Dollars ($210,000) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Deliverables & Budget may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Deliverables & Budget. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Deliverables & Budget. Consultant's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement, "Additional Services." 2.2 Establishment of Annual Contract Sum. For every year this contract is in effect, Contract Sum for each fiscal year will be determined in conjunction with City strategic planning and budget processes. Consultant shall submit a work program to be considered by City Council, and a corresponding budget shall be submitted to City Manager for consideration and incorporation into City Draft Budget. Upon Council approval of City Budget, Consultant shall receive a signed work program and a not -to -exceed budget for implementation of marketing programs during specified fiscal year. 2.3 Compensation for Additional Services. Additional services approved in advance by the Contract Manager pursuant to Section 1.6 of this Agreement, "Additional Services," shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer. Any, greater amount of compensation for additional services must be approved by the La Quinta City Council. Under no circumstances shall Consultant receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of this Agreement. 2.4 Method of Billing. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such 3 lbo staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. In accordance with industry standards, Consultant proposes to invoice City for media purchases such as television, radio, and print upon Contractor's insertion order, i.e., at the time the insertion order is placed. This will allow City time to process payment and send to Consultant upon fulfillment of media commitment. Consultant is allowed no more than a 12% commission on all media purchases. All payments made to Consultant shall count toward the Contract Sum. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit C (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to additional compensation in excess of the Contract Sum. 3.4 Term. The term of this agreement shall commence on July 1, 2012 and terminate on June 30, 2014 (initial term). This agreement may be extended for one (1) additional year(s) upon mutual agreement by both parties (extended term). Unless earlier terminated in accordance with Sections 8.7 or 8.8 of this Agreement, 4 151 this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principal of Consultant is hereby designated as being the principal and representative of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Stephanie D. Greene, CEO It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principal was a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principal may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be the City Manager or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with 5 152 only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the Commercial General Liability policy only) shall be delivered to and approved by. City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -;VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person 6 153 directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. 7 154 Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held. responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.3 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party Commercial General Liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 8 155 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's Commercial General Liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 9. Consultant agrees to ensure that subcontractors, and any other party involved with providing services under the terms of this Agreement that is brought onto.or involved at the request of Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in provision of services will be submitted to City for review. 10. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the provision of services contemplated by this agreement to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking 9 q 156 any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or' replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 10 .. 157 20. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of services provided under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 INDEMNIFICATION. 6.1 General Indemnification Provision. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, . defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way 11 158 attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 6.2 Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. 7.0 RECORDS AND REPORTS. 7.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. Quarterly reports shall be submitted by Consultant and shall be prepared in a manner that is appropriate for City Council review. For the first year of this Agreement, Quarterly Reports shall be due on or about September 15, 2012; December 15, 2012; March 15, 2013; and June 15, 2013. The Quarterly Reports shall be submitted pursuant to that same schedule in the subsequent years of the Agreement unless otherwise directed by the Contract Officer in writing. 7.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of 12 - 11 159 ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 7.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.7. 13 160 8.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or, any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Deliverables & Budget or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the 14 1:0 161 extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Consultant covenants that, by and for, itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other 15 162 party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Frank J. Spevacek City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 To Consultant: FG CREATIVE, INC. Attention: Stephanie D. Greene CEO 74-020 Alessandro Dr., #E Palm Desert, CA 92260 10.2 Integrated Agreement. This"Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 10.3 Amendment. This. Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Frank J. Spevacek, City Manager Date ATTEST: Susan Maysels, Interim City Clerk 16 .40 163 APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: FG CREATIVE, INC. 0 Name: Title: Date: 17 10 164 Exhibit A Scope of Services • General Monthly Retainer. Retainer shall include project management and implementation, including: basic account services, travel and meetings, strategic planning, budgeting, media placement, research, production management, tracking of account services hours, cooperative marketing program coordination, and completion of quarterly reports. • Public Relations Retainer. Efforts will focus on securing media coverage of La Quinta news, events, programs, and projects. Activities involve investigating and implementing public relations opportunities, preparing and issuing press releases, and proactive follow up to secure coverage. • Local/Regional Advertising. Involves implementation of the following programs: o Cooperative Advertising Program. Involves a La Quinta Cooperative Marketing Program that offers La Quinta businesses and other key partners subsidized advertsing in various mediums such as print, radio, television, and online. o Local Marketing Campaign. Entails creation of a local media plan and strategy promoting La Quinta events and programs as well as promoting businesses and key partners with a shop/dine message. Includes design of advertisements, production of radio, and media purchases. It also involves working with SilverRock on cross -promotion. o Regional/Out-of-Market Advertising. Drive market (i.e., Southern California) efforts will involve strictly an online advertising strategy. • Online Marketing for Tourism Website & Facebook. These strategies involve online marketing that will drive more traffic to the City's Tourism Website (www.PlayinLaQuinta.com) and the City's Facebook Page. The programs used will be Pay -Per -Click and Pay -Per -Like campaigns. • Updates to Tourism Website & !Phone App. Entails maintaining and updating the Tourism Website, including: the interactive shopping map and dining directory, listing of events, homepage advertisement button, and all other pages and components, as needed. (Phone App updates will entail updating the interactive shopping and dining directories (done simultaneously with the Website), listing of events, and all other information, as needed, while exploring new ways to enhance the App as a visitor resource. 18 165 • La Quinta Shopping & Dining Guide. This work will entail updating a Shopping & Dining Guide that has already been designed. It will involve business updates and light design work (no printing). • Resident & Visitor Communications. Deliverables include: One City newsletter in the fall (production, printing, and mailing), a Palm Springs Life advertorial (media purchase and editing), and an Events/Tourism Brochure (design work, production, and printing). • Event Partnerships. Consultant shall assist in cross -promotion as the City works collaboratively with major La Quinta events such as the Humana Challenge and the events produced by the La Quinta Arts Foundation and La Quinta Chamber of Commerce. These events will be promoted via the various marketing efforts the City undertakes throughout the year. • Tracking & Measurement Tools. Marketing strategies will be tracked to provide data on success based on results such as increased traffic to specific events, information from partners on increased revenue, and reports generated by chosen mediums. • Future Marketing Assignments. This contract shall cover all other work tasks that may arise upon the direction of the City Council and/or City staff related to general marketing services such as tourism, advertising, social media, resident and visitor communications, public relations, and business development. 19 166 Exhibit B Deliverables & Budget With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Consultant under this Agreement in Fiscal Year 2012/203 is Two Hundred Ten Thousand Dollars ($210,000) ("Contract Sum"). The Contract Sum shall be paid to Consultant on a monthly basis consistent with amounts identified in Consultant's Deliverable & Budget attached hereto for the work tasks performed and properly invoiced by Consultant in conformance with Section 2.4 of the Agreement. 20 167 Deliverables & Budget Fiscal Year 2012/2013 etainer Monthly 3 500 FREO 12 2012/201 Total 42 000 % of Bud et 20.0% % for Category Admin Social,Online Co-OpM mt ublic Relations - All Markets ;ALOCAL 1 000 6 6 OOO 2.9% 22.9% Nov thru A r other months no char e . . Umm CAMPAIGN L & CO-OP PROGRAM Media Ruy 1 $5,000 11 $55,000 26.2% - Local Traditional Print Radio Online PPC - Local/Co-Op Campaign 2 000 12 $24,000 11.4% HITS Airport, Tennis Outdoor 2. Broadcast Production Radio $2,000 4 $8,000 3.8% 3. Graphic Design all 1 750 8 $14,000 6.7% B. REGIONAL CAMPAIGN 1. Media Buy online 4 000 7 28 000 13.3% 61.4% A. SMART PHONE APPS 1. Quarterly Updates 625 4 $2,500 1.2% 1.20/0 A. MONTHLY UPDATES 500 12 $6,000 2.9% B. L SHOPPING MAP 1. Annual U date 1 000 1 $1,000 0.5% 3.3% A. LQ CITY REPORT fall newsletter 1. Design, Production & Mailing 11 500 1 $11,500 5.5% B. PALM SPRINGS LIFE ADVERTORIAL VISION 1. Media Buy includes 9% commission 4 500 -1 $4,500 2.1% C. EVENTS TOURISM BROCHURE 1. Desi n Printin Distribution 7 500 1q$7,500 3.60 11.2% Grand Total: $ 300.00/ 21 it 168 Exhibit C Schedule of Performance Consultant shall complete all services identified in the Scope of Services, Exhibit "A" of this Agreement, in accordance with the schedule below: • Project & Account Management Ongoing (throughout fiscal year) • Public Relations November through April (other months lighter work and at no charge) • Local/Regional Advertising Generally During Season (October through May) o Cooperative Advertising Program o Local Marketing'Campaign o Regional/Out-of-Market Advertising • Online Marketing for Generally During Season Tourism Website & Facebook (October through May) • Posts on Facebook Daily • Updates to Tourism Website Monthly • Updates to Whone App Quarterly • Shopping & Dining Guide Update Fall • Resident & Visitor Communications. o City newsletter in the fall October o Palm Springs Life advertorial September o Events/Tourism Brochure Fall • Event Partnerships Ongoing (throughout fiscal year) 22 169 L1C� Q•� � s 44 Q" oP't'�'9�C CITY / SA / HA / FA MEETING DATE: June 19, 2012 AGENDA CATEGORY: ITEM TITLE: Approval of City of La Quinta Marketing BUSINESS SESSION: Plan for Fiscal Year 2012/2013 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve a City of La Quinta Marketing Plan for Fiscal Year 2012/2013. FISCAL IMPLICATIONS: The City Council is being asked to consider approval of a City of La Quinta Marketing Plan for Fiscal Year 2012/2013 as a strategic planning document and as a guide for the City's comprehensive marketing efforts during the upcoming fiscal year. The majority of items included within the proposed City Marketing Plan will be implemented by the City's professional marketing firm, FG Creative, Inc. The City's Preliminary Budget for Fiscal Year 2012/2013 included a total of $210,000 for FG Creative's contract, which is also on this agenda for consideration and approval by the City Council. CHARTER CITY IMPLICATIONS: The City Charter allows the City "to utilize revenues from the General Fund to encourage, support and promote economic development." The City's Marketing Plan is a key tool in promoting and supporting economic development in the City. BACKGROUND AND OVERVIEW: On May 15, 2012, via a Study Session, the City Council considered marketing strategies for Fiscal Year 2012/2013. The purpose of the Study Session was to provide staff and FG Creative direction on the marketing programs to be implemented during the upcoming fiscal year. 170 Council examined various marketing recommendations made by City staff in consultation with FG Creative. While items such as the City Calendar, one City Newsletter, and Television Broadcast were eliminated, modifications were made in the areas of Public Relations, Regional Advertising, and Copywriting. Yet despite the need to scale back, a number of marketing programs are slated to continue such as the City's Cooperative Marketing Program, a Local Advertising Campaign, Tourism Website & City Application ("App") Updates, Online Marketing & Social Media, and collateral pieces like the Shopping & Dining Guide and Tourism Brochure. Generally, Council expressed support for the marketing programs being proposed for Fiscal Year 2012/2013. Based on Council feedback, staff did add the following before finalizing the City Marketing Plan: A health and well-being component under Target Markets; an item on cross -promotion with SilverRock Resort; and an item on exploring marketing opportunities with Goldenvoice. The final City of La Quinta Marketing Plan for Fiscal Year 2012/2013 is now being presented to Council for formal approval (Attachment 1). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a City of. La Quinta Marketing Plan for Fiscal Year 2012/2013; or 2. Do not approve a City of La Quinta Marketing Plan for Fiscal Year 2012/2013; or, 3. Provide staff with alternative direction. Respectfully submitted, MariaLlCasillas Marketing/Economic Development Manager Approved for submission by: 1,iry manager Attachment: 1. City of La Quinta Marketing Plan for Fiscal Year 2012/2013 9 171 172 City of La Quinta Marketing Plan a 2012/2013 The following goals have been identified for the City of La Quinta Marketing Plan for Fiscal Year 2012/2013: • Identify key mediums and tactics that keep La Quinta top -of -mind as local consumers make considerations regarding where to shop, dine, and do business. • Promote La Quinta as a premier tourist destination, both in and out of market, to attract visitors and generate revenue. • Offer programs that support Lo Quinta businesses and maximize their advertising budgets while promoting the "Shop/Dine' La Quinta message. • Use technology and social media to promote La Quinta and encourage tourism, shopping, dining, and event attendance. Refine methods of communicating with residents and the media on important City news, events, and programs. • Work closely with key City entities, such as the Chamber of Commerce and La Quinta Arts Foundation, to strategize partnerships that maximize and leverage marketing budgets. j, e AIL - e Ja51 mmWes Gway) I QQ DESTINATION LA ��,nillpii to ¢hy �inloQ L 1 Y yn.Mar�•w'"s'. µ 3O YEAR$ pE ART & CULTURE YrMh � Mehl pMaM mf Fib ' i M 173 City of La Quinta Marketing Plan • 2012/2013 The target audiences and markets to focus efforts on include: • Adults with disposable income • Affluent couples, empty -nesters and retirement prospects • Young affluent families • Part-time/seasonal residents • People who like to travel, attend events, and may relocate to the area • Active populations of all ages with an interest in health and well-being • Geographic regions: Coachella Valley, drive-in markets and selected spot markets The marketing strategies outlined below represent the most balanced marketing approach possible considering the budget challenges facing the City of La Quinta. The themes for 2012/2013 continue to be based on "focusing on successful efforts" and "continuing to do what is working" in order to drive sales tax and TOT tax dollars in the City of La Quinta. It 174 City of La Quinta Marketing Plan • 2012/2013 LOCAL / REGIONAL A� All planned marketing strategies are directed at keeping La Quinta fop -of -mind with both visitors and locals. Efforts will be streamlined to extend exposure that is less frequent while providing compelling and direct call -to -action messaging. City staff and FG Creative (the City's professional marketing firm) have focused on efforts that support tourism, local businesses, and continued investment in La Quinta. 1. Cooperative Marketing Program: Continue to promote this program to the local business community by working with current partners, and by adding new partners where applicable to increase their local and regional media exposure. Offer ventures that have been successful in the past such as the Airport Display Panel, BNP Paribas Tennis Ads, HITS Program Ad, and Outdoor Billboards. Explore an online co-op program for partners that may consider traditional mediums such as print and radio too costly. 2. Local Marketing Campaign: Continue a Valley -wide advertising campaign with a "purpose - driven' message that supports Lo Quinta businesses and events to encourage shopping, dining, and special event attendance. The multi -tiered media plan —comprised of radio, print, and Internet —is leveraged with PR, bonus advertising such as extra ads, web links, etc. This effort will run in key months to support events and the "Shop/Dine" message. While open to the Cooperative partners, this local campaign will proceed with the City message solely should no partners participate. 3. Regional/Out-of-Market Advertising: The best way to reach travelers making decisions is through online marketing, so strategies such as Pay -Per -Click and Pay -Per -Like marketing (described below) will be continued. These strategies are sound in maintaining a strong online presence, particularly when reducing costly print ads in regional travel publications. x 175 City of La Quinta Marketing Plan 2012/2013 LOCAL / REGIONAL 4. Online Marketing for Tourism Website: In order to continue driving more traffic to the tourism website (PlaylnLoQuinto.com), the City will maintain a strong online presence with programs such as Pay -Per -Click marketing: • Pay -Per -Click (PPC) Programs: The Pay -Per -Click program allows the City to purchase sponsored links on the result pages of searches conducted via search engines such as Google. A La Quinta link will pop up toward the top of the sponsored link column; hence, attracting more unique visitors to the La Quinta tourism website. When visitors click on the Lo Quinto sponsored link, they click through to PlaylnLoQuinta.com and explore dining, shopping, golf, things to do, and hotels in Lo Quinta, The City will continue utilizing PPC programs for both the Local (Coachella Valley) region, targeting dining and shopping keywords, and a Regional campaign that targets visitors, golf, and events. 5. Online Marketing for Facebook: The "La Quinta, CA" Facebook Fan Page was started in 2010, and has been effectively maintained and expanded each fiscal year. It currently has nearly 6,000 fans. In order to continue driving more traffic to the Facebook Page, the City will maintain a strong online presence with programs suchps Pay -Per -Like marketing: • Pay -Per -Like Program: La Quinta ads are purchased/designed for Facebook and target users not already La Quinta fans in the Coachella Valley, Southern California, and throughout the State. These ads appear under sponsored ads along the right hand side of Facebook pages; when a user clicks on the Lo Quinta ad, it takes them straight to the Lo Quinta Facebook Fan Page. The Facebook Page is marketed in all advertising to drive more Fans to join the page. The Facebook logo (icon "F") is placed on all print ads, there is a link from the website, and it is mentioned in radio and TV spots. 6. SilverRock Resort: Enhance cross -promotion efforts with SilverRock Resort. Promote the City's golf course —its programs, events, website, and App—in City marketing efforts and promotional materials. Work with SilverRock Resort staff to ensure the City is also being well promoted and. represented in SilverRock marketing. 7. CVB Cooperative Advertising: Work with the Greater Palm Springs Oasis Convention and Visitors Bureau (CVB) on cooperative advertising in order to leverage the City's membership dollars and reach outside markets. Target areas include: Southern California, Pacific Northwest, Midwest, and Western Canada. The various campaigns involve print, radio, and online efforts to attract more visitors to the Coachella Valley as well as support and ultimately grow air service. �ILVCRROCK Imo_, 'Im 176 City of La Quinta Marketing Plan O 2012/2013 TOURISM WEBSITE 1. Tourism Website Updates: The City's tourism website, PlaylnLaQuinto.com, has become a strong, established website for the City and is heavily promoted in all advertising as a source for obtaining more information on La Quinta. It continues to be a great resource for visitors, locals, and businesses. The site has won numerous awards for design and ease of use, and works in tandem with the iPhone Application ("App"), the social online efforts, and to promote various La Quinta messages. The site will continue to be updated on a monthly basis with events, as well as keeping shopping and dining listings current. It provides a direct call -to -action for both visitors and locals. ]E 0 2. La Quinta Shopping Map Updates: FG Creative will work with City staff to update the La Quinta Shopping Map featuring the main shopping centers, and listing stores and restaurants, for use in a variety of marketing efforts. The map is available for use at ICSC, in City leasing efforts, and more. The updated map is also featured on the tourism website as an interactive shopping and dining guide. 3. Smart Phone Application Updates: With more than 250 downloads, the initial iPhone App has won awards internationally and has received rave reviews for its user-friendly format and design. It will continue to be updated regularly and, this year, it will be set up so that whenever events are updated on the tourism website, they will be updated on the iPhone App at the some time. Research supports the marketing efforts being placed on the La Quinto App, specifically as it is already designed, available for free download, popular locally, and since tourists are using their mobile devices as such a large part of their traveling experience, the City will definitely provide this resource for them. 10 177 City of La Quinta Marketing Plan u 2012/2013 RESIDENT AND VISITOR The City will continue its communications efforts with La Quinta and Valley residents while taking advantage of visitors already here looking for things to do and places to shop/dine. 1. City Newsletter: One edition of the City Newsletter will be produced this fiscal year, making it the City's annual newsletter/resident update (in the fall). This includes continued posting of it as a PDF on the Government website for resident review. Use the newsletter to encourage residents to submit their email addresses for a future E-Marketing Program that would include resident updates via email, to eventually eliminate the need for a printed piece, thereby saving resources and funds. 2. The Gem: Staff will continue production of the "City Scene" pages of The Gem (a monthly Chamber newspaper delivered to La Quinta residents and Chamber members). The City promotes programs, classes, special events, and important City news related to: SilverRock Resort, Museum, Library, Senior Center, Community Services, Police, and special feature articles such as emergency preparedness, commission vacancies, General Plan Update, and special messages from City partners. 3. Palm Springs Life Advertorial: Produce a City of Lo Quinta odvertorial for the Palm Springs Life October 2012 issue (the City's customary progress piece) — which will also be featured in the "Vision" collateral piece put together through a collaboration between Palm Springs Life, CVEP CVA, and the County of Riverside. Distribution is 22,000' 4. Tourism/Events Brochure: An important component of the Coachella Valley marketing effort �® includes the annual production of a "La Quinta Area Events" brochure that is distributed at key outlets in Lo Quinta (City facilities, hotels, Visitor's Center, etc.) and through the Valley -wide rack ®o card distribution system in over 160 outlets. The brochure highlights large-scale events, programs, golf, lodging, and showcases the excitement and beauty of La Quinta with wonderful photography. City of La Quinta Marketing Plan o 2012/2013 PUBLIC RELATIONS & EVENT 1. Public Relations: Public Relations efforts will be maintained over the next fiscal year through a strategic plan that leverages all media purchases and creates a coordinated effort that results in an increase of coverage for all City events and programs. In an effort to maximize the budget, some efforts will be handled by City staff and PR will be minimized during the summer months when there are few events and activities. • Local: As developed over the past three years, publicity efforts will focus on all City events pertinent to local businesses, residents, and tourists through monthly Calendar listings and major releases when deemed appropriate. Emphasis will be placed on Museum, Library, and City events and programs. Public Relations support will be provided for any issues the City is dealing with outside the parameters of events, as necessary. • Regional: Promote City events and amenities (golf, shopping, dining, museum, art, etc.) that warrant PR efforts to regional feeder markets (Los Angeles, Orange County, San Diego, Scottsdale, etc.). The City will continue its involvement with established large-scale events to create more of an association with the event and to better maximize revenue opportunities for La Quinta businesses. 2. Humana Challenge: The successful partnership with the Humana Challenge —including the healthy-themed community events co -sponsored by the City and Humana —will bring many more promotional opportunities for the City in 2013. Continue leveraging publicity in conjunction with the event as well as designing editorial pages focused on the City in the Humana Challenge Program Guide. Preliminary discussions have brought to light an interest by Humana in partnering with SilverRock Resort on events and activities during the Humana Challenge, and also on special events as early as December 2012. -HUMAN�AQUINtA -PROMOTING HEALTH AND WELLNESS ' t � � n .4, i..W eW.raury,- ¢• x,\ 1>60i ]]}ILO] hewn,, FC (+wWp u ] FOR AIMh(rpiE ryf r i"'+ t 3 ''bnim xoli �cncF Humana al 4�` Challenge SIN ui a 0u n a Sea¢ Bab ,r New Sponsor a¢m �IWoitunik¢ac'¢ ' m.ca.irown,w,«•mnn oiflueww cw,wrse ry' i a ^ - Fn,rcY(onmm¢w new l4k slw,wor of WeP�•'.. i. , ,,I h o, • 2 x 1 ,ew. •' i �.. x'. ._ .'.. t✓ :.... C _`_ _ __.'�. .w] w._ .n ..-._ .....i.1-_. L. +t.�e.4_. Q_ 179 City of La Quinta Marketing Plan • 2012/2013 PUBLIC RELATIONS & EVENT 3. La Quinta Arts Foundation: Continue to work with the La Quinta Arts Foundation team to develop sound strategies that maximize respective advertising budgets and PR efforts while expanding the scope of the overall marketing to reach regional and possibly national markets specifically in regards to the La Quinta Arts Festival. Assist the Foundation in promoting other key events such as Art Under the Umbrellas. A* JON 4. La Quinta Chamber of Commerce: Continue to support and promote key Chamber events such as the annual Rod & Custom Car Show, Taste of La Quinta, and Cornaval of Lights via the City's monthly calendar press release, websites, and other promotional efforts such as print and radio ads. Work with the Chamber on the monthly "City Scene' pages in The Gem to communicate City happenings to La Quinta residents and businesses. 5. Coachella Fest & Stagecoach: Explore opportunities with Goldenvoice for City of La Quinta exposure on these festivals' respective websites as well as other marketing opportunities during the weeks of these major events. Additionally, work with La Quinta hotels and SilverRock on packages that might be offered and promoted during this time. ell Crr.waex 4n suv�iexpe$��'' xAnnhen 180 MEETING DATE: June 19, 2012 AGENDA CATEGORY: ITEM TITLE: Approval 'of the Investment Advisory Board BUSINESS SESSION: 2012/2013 Work Plan CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve the Investment Advisory Board 2012/2013 Work Plan. FISCAL IMPLICATIONS: Fiscal implications consist of Board Members meeting expenses, budgeted at $4,500, and staff support time. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Municipal Code Section 2.70.030 sets forth the work plan items for the Investment Advisory Board for each year as follows: The principal functions of the Board are: (1) review at least annually the city's investment policy and recommend appropriate changes; (2) review monthly treasury report and note compliance with the investment policy and adequacy of cash and investments for anticipated obligations; (3) receive and consider other reports provided by the city treasurer; (4) meet with the independent auditor after completion of the annual audit of the city's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls, and findings for cash and investment activities, and (5) serve as a resource for the city treasurer on matters such 181 as proposed investments, internal controls, use of change of financial institutions, custodians, brokers and dealers. The Investment Advisory Board met on June 13, 2012 and is not recommending that any additional Work Plan Items be added to those outlined in the Municipal Code. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Investment Advisory Board 2012/2013 Work Plan; or 2. Do not approve the Investment Advisory Board 2012/2013 Work Plan; or 3. Provide staff with alternative direction. Respectfully submitted, Approved for submission by: City Manager 182 MEETING DATE: June 19, 2012 ITEM TITLE: Approval of the Declaration of Surplus Property RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: I STUDY SESSION: PUBLIC HEARING: Approve the Declaration of Surplus Property listed in Attachment 1 as surplus, and authorize staff to place a legal notice in The Desert Sun. In the event no bids are received for an item, the surplus equipment will be placed with an educational organization or discarded by legal means. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City has accumulated surplus, obsolete and non-functional property items over the last several years. The equipment has little or no market value. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Declaration of Surplus Property as outlined above; or 2. Do not approve the Declaration of Surplus Property; or 1 183 3. Provide staff with alternative direction. Respectfully submitted, A-rA' M John M. Falconer, Finance Director Approved for submission by: City Manager Attachment: 1. Declaration of Surplus Property 184 ATTACHMENT 1 it jt?jv �e O U O U O U O U p 3 3 3 3 °c a° L a° a° H d o ZZZZ13 O O O O LL�a�� 04 rn 0 a. rv) 'iE"tt�NO(O d� CO Z H U U E E E E E O U O U O U O U O U Y' O D U U O LO N N O l0 Co (M M �t (O Y O O) O) ID yb O d 4) w a) (D d Y Y Y Y w d N N 0 O 0 in O_ 185 . it 186 181 461 Y AGENDA CATEGORY: CITY / SA / HA / FA MEETING DATE: June 19, 2012 BUSINESS SESSION: _ ITEM TITLE: Approval of a Professional Services I Agreement with RBF Consulting to prepare the Plans, CONSENT CALENDAR: Specifications and Engineer's Estimate for the STUDY SESSION: _ Highway 111 at Washington Street Intersection Improvements, Project No. 201 1-01 PUBLIC HEARING: RECOMMENDATION: Approve a Professional Services Agreement (PSA) with RBF Consulting, in the amount of $84,570, to prepare the plans, specifications and engineer's estimate (PS&E) for the Highway 111 at Washington Street Intersection Improvements, Project No. 201 1-01, subject to any revisions approved by the City Attorney and City Manager, and authorize the City Manager to execute the Agreement. FISCAL IMPLICATIONS: The following is the approved funding and funding sources: City General Fund *CVAG Contribution Total Funding Available: The following is the anticipated project budget: Design: Inspection/Testing/Survey: Construction: City Administration Contingency: Total: $128,325 $660,303 $788,628 $84,570 $55,182 $565,964 28,298 $54,614 $ 788,628 :, 188 *The Coachella Valley Association of Governments (CVAG) funding contribution is typically limited to 75% of the cost of the project. In this case however, CVAG obtained State Proposition 1 B State Local Partnership Program (SLPP) funds for the construction phase of the project. The SLPP funds will match the Measure "A" funds expended for construction, resulting in a cost savings to both the City of La Quinta (local share) and CVAG (regional share). The SLPP funds are included in the CVAG funding column, and increase CVAG's funding allocation to 84% of the total project cost. CHARTER CITY IMPLICATIONS: The project is partially funded with SLPP funds and Coachella Valley Regional Arterial Program (CVRAP) funds. As such, the project will be bid as a prevailing wage improvement. BACKGROUND AND OVERVIEW: The proposed improvements will modify the intersection at Highway 111 and Washington Street in an attempt to achieve a level of service (LOS) "E" or better during the peak hour, at peak season. According to the results of a focused traffic study the City recently prepared, the intersection is currently operating at LOS "F" during the weekday peak hour, during the off peak season. The study titled "Washington Street and Highway 111 Intersection Analysis" is available for review within the City Public Works/Engineering Department. In general, the proposed improvements will include: • Northbound to Westbound - Add 3rd left turn lane. This will require median modifications and re -striping. • Southbound to Eastbound - Add 3rd left turn lane. This will require median modifications and re -striping. • Southbound to Westbound - Add right turn lane and remove existing bus turnout (not a stop on the current or future SunLine system). This will require reconstruction of the curb and gutter, and signal pole modification. • Eastbound to Southbound - Add 2"d right turn lane. This will require re -striping of the westbound lanes. • Westbound to Northbound - Add right turn lane. This will require reconstruction of the curb and gutter, signal pole modification and replacement of the bus turn out. • Elimination of the west side pedestrian crossing. - To 189 • Signal Modification for . the proposed turn lane improvements including new mast arms and signal heads. Since the project will be partially funded with SLPP funds, the California Transportation Commission (CTC) must approve the funding allocation prior to awarding the construction contract (anticipated to be in June 2013). On April 5, 2011, the City Council adopted Resolution 201 1-026 approving the Fiscal Year 201 1 /2012 through 2015/2016 Capital Improvement Program (CIP). The Highway 111 at Washington Street Intersection Improvements is included within the adopted CIP. On April 17, 2012, the City Council authorized staff to distribute a Request for Proposal (RFP) to obtain professional engineering services to prepare the plans, specifications and engineer's estimate (PS&E) for the Highway 111 at Washington Street Intersection Improvements. On May 11, 2012, the City received seven (7) proposals from qualified professional engineering consultants. Following its review of the seven proposals, the Consultant Selection Committee found RBF Consulting to be the most qualified to perform the work and unanimously recommend they be awarded a PSA, in the amount of $84,570, to prepare the PS&E for the Highway 111 at Washington Street Intersection Improvements. The proposed PSA is provided for the City Councils consideration at Attachment 1. Contingent upon City Council approval of a PSA with RBF Consulting on June 19, 2012, the following represents the project schedule: City Council Approves PSA Design Phase City Council Approves PS&E CTC Funding Allocation Approval Construction Phase FINDINGS AND ALTERNATIVES: June 19, 2012 June - December 2012 January 2013 March 2013 June - August 2013 The alternatives available to the City Council include: 1. Approve a Professional Services Agreement (PSA) with RBF Consulting, in the amount of $84,570, to prepare the plans, specifications and engineer's estimate (PS&E) for the Highway 111 at Washington Street Intersection Improvements, Project No. 2011-01, subject to any revisions approved by 11 190 the City Attorney and City Manager, and authorize the City Manager to execute the Agreement; or 2. Do not approve a Professional Services Agreement (PSA) with RBF Consulting, in the amount of $84,570, to prepare the plans, specifications and engineer's estimate (PS&E) for the Highway 111 at Washington Street Intersection Improvements, Project No. 201 1-01, subject to any revisions approved by the City Attorney and City Manager, and do not authorize the City Manager to execute the Agreement; or 3. Provide staff with alternative direction. Respectfully submitted, dm ±yo otn s onP.EPublic ctor/City Engineer Approved for submission by: nkNJv cek, City Manager Attachment: 1. Professional Services Agreement with RBF Consulting ATTACHMENTI PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California' municipal corporation, and RBF Consulting, ("Consultant"), a Company of Michael Baker Corporation, a California Corporation. The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to the Highway 111 at Washington Street Intersection Improvements, Project No. 2011-01, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants.that all services will be performed in a competent, professional and satisfactory manner in accordance with the'standardsprevalentin-the--industry for such -services-.- - 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity .with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). Lastrevised 11-18-10 - 1 192 1.5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous . protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for .under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy such standards of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services ("Additional Services") when directed to do so by the Contract Officer. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer.. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforeceable. Failure of Consultant to secure the Contract Manager's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time due, whether by way of compensation, restitution, quantum meruit, etc. for Additional Services provided without the appropriate authorization from the Contract Manager. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.2 of this Agreement. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. Last revised 11-182 193 u 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Eighty -Four Thousand, Five Hundred Seventy Dollars ($84,570.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone .expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Contract Sum, except as provided in Section 1.6 of this Agreement, "Additional Services." 2.2 Compensation for Additional Services. Additional services approved in advance by the Contract Manager pursuant to Section 1.6 of this Agreement, "Additional Services," shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for additional services must be approved by the La Quinta City Council. Under no circumstances shall Consultant receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of this Agreement. 2.3 Method of Billing. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (1Oth) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. ` City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by .the City's Finance Department. Last revised 11-18.10 - 3 91 194 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit C (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant,. including, but not restricted, to', acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract. Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to, additional compensation in excess of the Contract Sum. 3,4 Term. The term of this agreement shall commence on June 20, 2012 and terminate on November 1, 2013 (initial term). This agreement may be extended upon. mutual agreement by both parties (extended term). Unless earlier terminated in accordance with Sections 8.7 or 8.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise -provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Brad Donais, P.E., Vice President It is expressly, understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to Lastrevised 11-18-10 4 n 195. enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, P.E., Public Works Director/City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at. all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant . only from or through action by City. 5.0 INSURANCE 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal Last revised I1-I8-10 5 - 196 and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be.primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the general liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons, or damages to property arising out of the use of any automobile by Consultant, its 'officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Lest revised 11-18-10 6 it 197 Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against negligent acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be.on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without written notice to City of Proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. Last revised 11-18-10 7 . 198 5.3 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to. obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the .premium. Any premium so paid Last revised I1-18-10 6 199 by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 9. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such, coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. Last revised 11-18-10 9 X 200 14. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A:certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 20. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Last revised 11-18-10 10 201 n t 21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 INDEMNIFICATION. 6.1 General Indemnification Provision. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims; losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. Last revised 11-18-10 i l n 202 6.2 Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations; on City and will in no way act as a waiver of any rights hereunder. This obligation to,indemnify and defend City as set forth herein is binding on.the successors, assigns or heirs of.Consultant and shall survive the termination of this agreement or this section. a. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement. between the parties or by the findings of a court of competent jurisdiction. In -instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals. 1. Applicability of Section 6.2(b). Notwithstanding Section 6.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. Last revised 11.18-10 12 - it 203 3. Design Professional Defined. As used in this Section 6.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 7.0 RECORDS AND REPORTS. 7.1 Reports., Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 7.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such .books and records at all reasonable. times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 7.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not Last mviwd 11-18-10 13 204 disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any. dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of. the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any disputearising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim' therefore. The injured' party shall continue" performing its ` obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general., welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.7. 8.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shag not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and Lastrevised 11-18-10 14 -.11 205 remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. Last revised 11-18-10 15 206 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 9.3 Covenant against. Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent; approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Fraink J. Spevacek City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 Last reviscd 11-18-10 16 To Consultant: RBF CONSULTING Attention: Brad Donais, P.E. Vice President 74-130 Country Club Drive, Suite 201 Palm Desert, CA 92260-1655 %tr 207 10.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 10.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. The remainder of this page intentionally left blank. Last revised I1-18-10 17 n 208 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. . CITY OF LA QUINTA a California municipal corporation -Frank J. Spevack City Manager I i ATTEST: f Susan Maysels, Interim City Clerk i APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: RBF CONSULTING By - Name: Brad Donais, P.E. Title: .Vice President Date: Last roused 11-18-10 18 Date ..4 209 Exhibit A Scope of Services Consultant's scope of work " to related to the Preparation of the Plans, Specifications, and Engineer's Estimate (PS&E) for the Highway 111 at Washington Street Improvements, Project Number 2011-01 is attached and made a part of this agreement. Last mvised 1148-10 - 19 O It Exhibit B Schedule of Compensation Payment shall be on a "Fixed Fee" basis for the Base Contract Amount in accordance with the Consultants Schedule of Compensation attached herewith for the work tasks performed in conformance, with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Eighty -Four Thousand, Five Hundred Seventy Dollars ($844,570.00) except as specified in Section 1.6 Additional Services of the Agreement. Base Contract Amount: $64,320.00 Reimburseable Budget: $ 500.00 Optional Task 11: $ 3,520.00 Optional Task 12: $ 2,870.00 Optional Task 13: $13,360.00 Total Not to Exceed Fee: $84,570.00 The project includes optional tasks. The Consultant shall not proceed with any optional task unless authorized in writing by the City of La Quinta. L=rcvised 11-18-10 20 . 1 211' Exhibit C Schedule of Performance Consultant shall complete all services identified in the Scope of Services, Exhibit "A" of this Agreement in accordance with the attached Project Schedule, attached hereto and incorporated herein by this reference. Last revised 11-19-10 21 It 212 Exhibit D Special Requirements None. T-af 4 4 a" CITY A/HA/FA MEETING DATE: June 19, 2012 ITEM TITLE: Approval of a Maintenance Service Agreement with CleanStreet, Inc. to Provide Street Sweeping Services for Fiscal Year 2012/2013. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: I �' STUDY SESSION: PUBLIC HEARING: Approve a Maintenance Service Agreement in the amount of $86,012.00 with CleanStreet, Inc. to provide street sweeping services for Fiscal Year 2012/2013 subject to any minor revisions approved by the City Attorney and City Manager, and authorize the City Manager to execute the Agreement. FISCAL IMPLICATIONS: Adequate funds for street sweeping services have been proposed in the preliminary Fiscal Year 2012/2013 budget, Account No. 101-7003-431-44-10. The proposed Maintenance Service Agreement with CleanStreet, Inc. (Attachment 1) represents a 17% reduction in contract costs over last fiscal year. The frequency of street sweeping will go from 52 weeks to 43 we per year. This reduction in service will be achieved by eliminating "make-up" street sweeping days for holidays and only sweeping residential streets a maximum of four times per month, there would not be a fifth street sweeping service on months that have five weeks. The City Council approved reducing the street sweeping services to achieve the budget cuts that were discussed and will be included in the proposed FY2012/2013 operating budget. CHARTER CITY IMPLICATIONS: The City's status as a charter city is not relevant to this matter. Street sweeping is an activity that has been determined not to be subject to prevailing wage requirements for either general law or charter cities. 214 BACKGROUND AND OVERVIEW: On April 17, 2012, the City Council authorized staff to distribute a Request for Proposal (RFP) to obtain street sweeping services. On May 17, 2012, the City received two proposals. The proposals were submitted by CleanStreet, Inc. and Cannon Pacific Services, Inc. Public Works Department Maintenance Services Division staff currently sweep approximately 125 curb miles each week of residential streets south of Highway 1 1 1. The Coachella Valley Association of Governments (CVAG), within the regional street sweeping program, sweeps approximately 46 curb miles of arterials throughout the City of La Quinta every two weeks. The City currently sub -contracts 79 curb miles of mechanical street sweeping services of residential streets north of Highway 111 under the existing agreement with CleanStreet, Inc. In an effort to ensure weekly sweeping schedule is completed, staff proposes to continue contracting the 79 curb miles of mechanical street sweeping services. Provided City Council approves the Maintenance Services Agreement on June 19, 2012, the new contract for street sweeping will begin on July 1, 2012. The Maintenance Services Agreement may be extended yearly, for a period not to exceed four years, at the City of La Quinta's discretion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a Maintenance Services Agreement in the amount of $86,012.00 with CleanStreet, Inc. to provide street sweeping services for Fiscal Year 2012/2013 subject to any minor revisions approved by the City Attorney and City Manager and authorize the City Manager to execute the Agreement; or 2. Do not approve a Maintenance Services Agreement in the amount of $86,012.00 with CleanStreet, Inc. to provide street sweeping services for Fiscal Year 2012/2013 subject to any minor revisions approved by the City Attorney and City Manager and do not authorize the City Manager to execute the Agreement ; or 3. Provide staff with alternative direction. 215 Respectfully submitted, thy R. nas o , P.E. Public Works Dir or/City Engineer Approved for submission by: Attachment: 1. Maintenance Services Agreement with CleanStreet, Inc. 216 ATTACHMENT 1 MAINTENANCE SERVICES AGREEMENT THIS MAINTENANCE SERVICES AGREEMENT (the "Agreement') is made and entered into by and between the CITY OF LA QUINTA, a California municipal corporation ("City"), and CleanStreet ("Contractor"). RECITALS WHEREAS, City desires to utilize the services of Contractor as an independent contractor to provide the City with Mechanical Street Sweeping. B. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees. C. City desires to retain Contractor, and Contractor desires to serve City to perform these services subject to the terms contained herein and all applicable local, state and federal laws and regulations. NOW, THEREFORE, in consideration of the performance by the parties of the mutual promises, covenants, and conditions contained herein, the parties agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1. Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide those services related to Mechanical Street Sweeping as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2. Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3. Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contractor shall obtain at its sole cost and expense such licenses,. permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. Lest Revised 413-12 -1- 217 1.4. Familiarity with Work. By executing this Agreement, Contractor warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5. Standard of Care. Contractor acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contractor's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Contractor represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Contractor, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Contractor shall not relieve Contractor from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contractor. 1.6. Additional Services. In accordance with the terms and conditions of this Agreement, Contractor shall perform services in addition to those specified in the Scope of Services only when directed to do so by the Contract Officer, provided that Contractor shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7. Special Requirements. Additional terms and conditions of this Agreement, if any, are set forth in Exhibit "D" (the "Special Requirements") which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. Last Revised-6-13-12 -2- 218 2.0 COMPENSATION 2.1. Contract Sum. For the services rendered pursuant to this Agreement, Contractor shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Eighty Six Thousand Twelve dollars and Four cents ($86,012.04) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Contractor's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2. Method of Payment. Any month in which Contractor wishes to receive payment, Contractor shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contractor specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City .will pay Contractor for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1. Time of Essence. Time is of the essence in the performance of this Agreement. 3.2. Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3. Force Maieure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contractor, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, Less Revised-6-13-12 _3_ 219 epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4. Term. This Agreement shall commence on July 1, 2012 and terminate on June 30, 2013 (initial term). This agreement may be extended for FOUR (4) additional one-year terms upon mutual agreement by both parties (extended term). Unless earlier terminated in accordance with Sections 8.7 or 8.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1. Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Rick Anderson, Business Development b. Jere Costello, CEO and Founder C. Andrew Jacoby, Director of Operations It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Contractor and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2. Contract Officer. The Contract Officer shall be Mr. Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated in writing by the City Manager of City. It shall be Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Contractor shall refer any decisions which Lut R.ci,ed -& 13-12 -4- 220 must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3. Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contractor shall not subcontract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Any attempted or purported assignment or sub- contracting by Contractor without the City's express written approval shall be null, void and of no effect. 4.4. Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers' compensation laws regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 4.4. 4.5. City Cooperation. City shall provide Contractor with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Contractor only from or through action by City. 5.0 INSURANCE. 5.1.Insurance. Prior to the beginning any Work under this Agreement and throughout the duration of the term of this Agreement, Contractor shall procure and maintain, at its sole cost, and submit concurrently with its execution of this Lest Revised .6-13-12 -$- 221 Agreement, insurance as described herein. All insurance coverage required by this Agreement shall be placed with insurers authorized to do business in the State of California with an A,M, Best and Company rating level of A- or better, Class VI or better, unless otherwise approved by the City's Risk Manager in writing. 5.1.1. Minimum Coverage. Insurance shall include the following (or broader) coverage: a. Insurance Services Office Commercial General Liability coverage "occurrence" form CG 00 01 or its equivalent with an edition date prior to 2004 and with minimum limits of $1,000,000 per occurrence and $2,000,000 in the aggregate. b. Insurance Services Office form number CA 0001 or equivalent covering Automobile Liability, including hired and non - owned automobile liability with a minimum limit of $1,000,000 per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non -owned and hired auto endorsement to Contractor's commercial general liability policy. C. Contractor shall carry Workers' Compensation Insurance complying with California's worker's compensation laws, including statutory limits for workers' compensation and an Employer's Liability limit no less than $1,000,000 per accident or disease. 5.1.2. Required Endorsements. Liability. insurance policies required to be provided by Contractor hereunder shall contain or be endorsed to contain the following provisions: a. City, its employees, officials, agents and member agencies shall be covered as additional insureds. Coverage shall apply to any and all liability arising out of the Work or related to the Contract. Additional insured status under the general liability requirement shall be provided on Insurance Services Office Form CG 20 10 with an edition date prior to 2004, or its equivalent. Additional insured status for completed operations shall be provided either in the additional insured form or through another endorsement such as CG 20 37 with an edition date prior to 2004. b. General and automobile liability insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. Coverage will not be limited to City's vicarious liability. Last Rmsed-6-13-12 -6- 222 C. Liability coverage shall be primary and non-contributing with any insurance maintained by the City. d. Each policy required hereunder, and the associated evidence of coverage (including the workers' compensation and employer's liability policies), shall provide that coverage shall not be suspended, voided, canceled or reduced in coverage or in limits except after prior written notice has been given to City. Such provision shall not include any limitation of liability of the insurer for failure to provide such notice. e. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of recovery prior to a loss. Contractor waives its right of recovery against City. 5.1.3. Verification of Coverage. Contractor shall deposit with City within fifteen (15) days of Notice to Proceed of the Contract certificates of insurance evidencing the coverage required hereunder and all required endorsements. 5.1.4.No Waiver or Obligation. There shall be no recourse against City for payment of premiums or other amounts with respect to the insurance required to be provided by Contractor hereunder. Any failure, actual or alleged, on the part of City to monitor compliance with these requirements will not be deemed as a waiver of any rights on the part of City. City has no additional obligations by virtue of requiring the insurance set forth herein. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. 5.1.5. Prompt Notice. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City 5.1.6. Subcontractors. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor approved by City. All coverages for subcontractors, if any, shall be subject to all of the requirements stated herein unless otherwise approved in advance in writing by City's Risk Manager. Lest Revised -64342 -7- 223 6.0 INDEMNIFICATION. 6.1. Indemnification. 6.1.1. Indemnification. To the fullest extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all liability, claims, suits, actions arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, actual attorney fees incurred by City, court costs, interest, defense costs including fees of expert Contractors or expert witnesses incurred in connection therewith and any other costs or expenses of any kind whatsoever incurred in relation to, as a consequence of or arising out of or in any way attributable in whole or in part to the performance of this agreement. All obligations under this provision are to be paid by Contractor as the City incurs them. With respect to the design of public improvements, the Contractor shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contractor. 6.1.2. Exception to Contractor's Obligation to Indemnify. Without affecting the rights of City under any provision of this agreement or this section, Contractor shall not be required to indemnify and hold harmless City as set forth above for liability attributable to the sole fault of City, provided such sole fault is determined by agreement between the parties or by the findings of a court of competent jurisdiction. This exception will apply only in instances where City is shown to have been solely at fault and not in instances where Contractor is solely or partially at fault or in instances where City's fault accounts for only a percentage of the liability involved. In those instances, the obligation of Contractor will be all- inclusive and City will be indemnified for all liability incurred, even though a percentage of the liability is attributable to conduct of the City. 6.1.3. Contractor Acknowledgment. Contractor acknowledges that its obligation pursuant to this section extends to liability attributable to City, if that liability is less than the sole fault of City. 6.1.4. Indemnity Provisions for Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor, sub tier contractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section. Lest R.vi-6-13-12 _8. 1 224 6.1.5. No Waiver; Survival. Failure of City to monitor compliance with the requirements of this Section 6.1 imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. Contractor's obligation to indemnify and defend City as a set forth herein is binding on the successors, assigns, or heirs of Contractor and shall survive the termination of this Agreement or this section. 6.2. Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contractor to stop work under this Agreement and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractors' performance of work under this Agreement. 7.0 RECORDS AND REPORTS. 7.1. Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning Contractor's performance of the services required by this Agreement as the Contract Officer shall require. 7.2. Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. Lag Rmgd.6-13-12 -9- 225 7.3. Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Contractor for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Contractor from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 7.4. Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Contractor shall not disclose to any other entity or person.any information regarding the activities of City, except as required by law or as authorized by City. 7.5. Confidentiality. Contractor covenants that all data, documents, discussion, or other information, if any, developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor to any person or entity without prior written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 8.0 ENFORCEMENT OF AGREEMENT. 8.1. California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. Lut Revised .6-13-12 -1 Q- 226 8.2. Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.8. 8.3. Retention of Funds. City may withhold from any monies payable to Contractor sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contractor in the performance of the services required by this Agreement. 8.4. Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contractor requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5. Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6. Legal Action. _ In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7. Termination Prior to Expiration of Term. This section shall govern any termination of this Agreement, except as specifically provided in the. following Section 8.8 for termination for cause. City reserves the right to terminate this Lest Revised .6-13-12 2217 Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all 'services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8. Termination for Default of Contractor. If termination is due to the failure of Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over work and prosecute the same to completion by contract or otherwise, and Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contractor for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9. Attorneys' Fees, If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION 9.1. Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Contractor, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contractor or to its successor, or for breach of any obligation of the terms of this Agreement, 9.2. Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Contractor warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 9.3. Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, Last Rerised-6-13.12 -jZ- ,1 228 national origin or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1. Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Tim Jonasson 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92247-1504 To Contractor: CleanStreet Attention: Mr. Rick Anderson 1937 West 169" Street Gardena, CA 90247 Phone: (800) 225-7316 10.2. Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 10.3. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail except as otherwise provided in Section 1.7. 10.4. Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.5. Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. Las( Revised 4d3.12 .13- IY a 229 10.6. Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, CONTRACTOR: a California municipal corporation M FRANK J. SPEVACEK, City Manager Name: Dated: ATTEST: SUSAN MAYSELS, Interim City Clerk, La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quints, California Title: LW Revised-6-13-12 . 1 Q -, 11 2 3 U Exhibit A Scope of Services 1. Services to be Provided: Clean Street shall furnish all necessary materials, equipment, labor, and incidentals as required to perform street sweeping for the City of La Quinta. The work involved shall include mechanical and/or manual sweeping of all curbed flow - lines, including all cross gutters, streets and paved center median islands. The areas to be swept consist of all designated streets located within the northern portion of the City as illustrated within Attachment 1, which is made a part of this agreement. Each of the streets identified shall be swept a minimum of once per week. 2. Performance Standards Street sweeping shall be performed in accordance with accepted standards for routine and emergency municipal street cleaning. Additional performance standards include: A. When necessary for proper street cleaning, more than one pass will be made on the street without additional charge; B. Additional sweeps requested by the City of La Quints for unsatisfactory performance shall be responded to immediately; C. The City reserves the right to add additional streets and/or other right- of-way to the street schedule. The contractor shall provide any additional sweeping services at the agreed upon per curb mile cost; Remed 6/132012 231 D. Contractor shall maintain the sweeping schedule as approved by the City of La Quinta and shall maintain standby equipment to be used in the event of equipment breakdown or an emergency; E. Sweeping in residential areas shall not commence prior to 7 a.m. F. Sweepers shall not be operated faster than 10 mph when sweeping paper, leaves or light trash, 5 mph when sweeping normal accumulation of dirt, sand and gravel, and 3 mph when sweeping heavy accumulation of dirt, sand and gravel. G. Contractor shall make arrangements with the Coacheila Valley Water District (CVWD) to obtain and pay for water necessary for street sweeper operations. The City of La Quinta shall review and approve water access locations. H. The City of La Quinta shall be the sole authority for canceling scheduled street sweeping due to inclement weather. When inclement weather prevents adherence to the regular sweeping schedule for two or less days in a given week, the sweeping areas so affected by the inclement weather shall be swept within seven days of the scheduled sweeping without interruption of regular sweeping schedule. Contractor shall perform all make up work due to inclement weather without additional charge. I. In the case of prolonged inclement weather, the City, at its discretion, will consider the Contractor's request to eliminate sweep days not completed. If sweep days are eliminated, the Contractor shall credit the City for curb miles not performed. J. Contractor shall not sweep on Saturday, Sunday or City recognized holidays. Revised 6/13/2012 -2- 232 K. Consultant will submit a list of the type of equipment to be utilized, including the year, make and model of each sweeper proposed for providing these services to the City for approval. At a minimum, the Contractor shall provide two (2) primary and one (1) back up sweeper. The two primary sweepers shall be regenerative air vacuum sweepers that comply with South Coast Air Quality Management District (SCAQMD) Rule 1186.1 Less Polluting Sweepers. Contractor shall use vehicles with dedicated alternative fuel sources (i.e. compressed natural gas (CNG), liquefied natural gas (LNG), liquefied petroleum gas (LPG), Hydrogen or hydrogen natural gas blends, electric or gasoline hybrid electric) to fulfill its Agreement with the City of La Quints. L. Contractor shall develop a weekly sweeping schedule for approval by the City of La Quints. At a minimum, each street shall be swept as soon as possible following the weekly trash collection. M. Contractor shall spray street with water during street sweeping operations to the extent required to minimize blown dust/dirt in compliance with AQMD - PM10 requirements. Re d6113/2012 -3- 'f 233 Exhibit B Schedule of Compensation Payment shall be provided to the Contractor for services rendered based upon each curb mile swept. Compensation shall be provided at$25.32 _per curb mile. Total compensation for all work under this contract shall not exceed Eighty Six Thousand Twelve Dollars and Four Cents ($86,012.04) except as specified in Section 1.6 - Additional Services of the Agreement. The following is a summary of costs to provide the services outlined within Exhibit A of this Agreement for Mechanical Street Sweeping Services. Item Description Unit Est, Qty Unit Cost Extended Cost Street Sweeping 43 weeks/year Linear Mile 79.0 $ 25.32 $2,OOO.28 per week Revised 6/132012 -1- TOTAL $ 86,012.04 per week 1i 234 Exhibit C Schedule of Performance Contractor shall complete all services within Three Hundred Sixty -Five (365) days, from July 1, 2012 to June 30, 2013. 24791015610-0002 -1- 999772.010728/11 235 Exhibit D Special Requirements The City of La Quinta will provide the Contractor with a disposal site for the refuse collected within the City of La Quinta Corporate Boundary. The City and the Contractor will be responsible for disposal of refuse. The Contractor will participate in at least one (1) public outreach event, to be determined by the City, and provide an operator, street sweeper and literature and information to inform the public about the use of alternative fuel CNG street sweepers and the air quality control benefits of sweeping streets. 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S �Lyy QW WWy YQQ Cm E d_m LWJ m �Oi al0 B EEa a$' �cW 044 a �{d�1 m O W 9 ym s5s5s�%�cN _nag N 7iLL �� O�SOul c�U3 �3oou, v,>o2 UUUU�UU�i fp C1 N Y] N O H N p A IfAi 40 A N A N A N A N N A T N A A A A A A A� A A A M1 243 �., ic.... v =. CIT SA/HA/FA MEETING DATE: June 19, 2012 ITEM TITLE: Approval to Award a Contract to A.M. La Salle Electric, Inc. for the Citywide Landscape Lighting Maintenance Contract, Project No. 2011-15 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Award a contract to A.M. LaSalle Electric Inc. for the Citywide Landscape Lighting Maintenance Contract, Project No.2011-15, in the amount of $83,160. FISCAL IMPLICATIONS: The current contract amount for citywide landscape lighting maintenance services, for Fiscal Year 2011/2012 is $137,700. The recommendations contained within this report will be funded through: Lighting and Landscape Contract Maintenance Account No. 101-7004-431-32-07. The specific approval of the appropriation for this contract will be made with the adoption of the Fiscal Year 2012/2013 Budget. CHARTER CITY IMPLICATIONS: This project is funded entirely by local funds. Therefore, under the Charter City status as the law currently stands, the prevailing wage rates should not be required. However, the California Supreme Court is hearing a case that will determine whether charter cities may exempt themselves from prevailing wages. In order to cover either alternative, the bid documents required the contractor to bid a price both with and without a prevailing wage requirement. Staff recommends the project be awarded at 245 the non -prevailing wage rate of $83.160, which represents a 28% reduction from the previous year. BACKGROUND AND OVERVIEW: This program provides for bi-weekly inspections of all landscape lighting systems located within the City's medians, parks, perimeter landscapes and parking facilities. The successful low bidder shall also be responsible for providing electrical contractor services and any labor required in order to repair these lighting systems. All materials are provided to the contractor by the City. The contractor is also required to respond to and make repairs to hazardous situations (i.e. exposed wiring) within two hours of notification. The specifications allow for four (4) one-year extensions renewable at the beginning of each fiscal year through Fiscal Year 2016/2017, at the City's discretion. The contract duration will be for one (1) year, July 1, 2012 thru June 30, 2013, with an option to extend the contract for each subsequent year if the contractor performs in a satisfactory manner. The contract may be terminated by the City with 30 days written notice. An alternative was included in the bid schedule with reduced inspection hours, from 40 hours per week to 34 hours per week, in order to meet proposed budget reductions for Fiscal Year 2012/2013. On April 17, 2012, The City Council approved specifications and authorized staff to advertise for bid the Citywide Landscape Lighting Maintenance Contract, Project No. 201 1-15. On May 16, 2012, four (4) sealed bids were received for the project. The bid comparisons are as follows: NOW PREVAILING PEEVAILING COMBINED BID AMOUNT BID AMOUNT BID BIDDER AMOUNT* A.M. LaSalle Electric $ 89,100.00 $ 83,160.00 $172,260.00 Inc. Bruce Kribbs $104,000.00 $ 96,000.00 $200,000.00 Construction Young Electric Sign $204,393.60 $114,427.80 $318,821.40 Company Veith Electric $210,288.00 1 $172,128.00 1 $382,416.00 *The combined bid amount was used to determine the lowest overall bidder; however, only the non -prevailing is being recommended for the award of contract. Y 246 Staff has contacted references listed by A.M. LaSalle Electric, Inc. as part of the bid package review and believes this contractor to be qualified to perform the work. Therefore, based upon the submitted bid and past experience staff recommends award of this contact to A.M. LaSalle Electric Inc. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Award a contract to A.M. LaSalle Electric Inc. for the Citywide Landscape Lighting Maintenance Contract, Project No..LMC 2011-15 in the amount of $83,160.00; or 2. Do not approve a contract to A.M. LaSalle Electric, Inc., for the Citywide Landscape Lighting Maintenance Contract, Project No. LMC 2011-15 in the amount of $83,160.00; or 3. Provide staff with alternative direction. Respectfully submitted, rriothy R. ��o}� sson E. Public Worksirectc�r/ ity Engineer Approved for submission by: ank Sp cek, City Manager 247 CITY SA / HA / FA MEETING DATE: June 19, 2012 AGENDA CATEGORY: ITEM TITLE: Approval to Award a Contract for Janitorial BUSINESS SESSION: Services for City Facilities to Santa Fe Building CONSENT CALENDAR: Maintenance STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Award a contract to Santa Fe Building Maintenance for janitorial services in the amount of $113,990 and authorize the City Manager to execute the contract. FISCAL IMPLICATIONS: Total janitorial expenses for Fiscal Year 2011 /2012 were $170,631. Funds have been included in the Fiscal Year 2012/2013 Budget for Janitorial Services for City -owned buildings. Most of the cost for servicing the Library and Museum ($36,000) will be provided from the Library Fund. The bid by Santa Fe Building Maintenance represents a savings of $56,641 for the coming fiscal year. CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: Janitorial services are currently provided by Progreen Building Maintenance, of Whittier, California. The contract with Progreen provided a one-year term beginning July 1, 2009, with the option of two, one-year renewal terms. The last allowable renewal term ends June 30, 2012. Consequently, bids were solicited for Fiscal Year 2012/2013, with similar renewal options. The facilities to be cleaned under the proposed contract include: City Hall, Public Library, Senior Center, Museum, Public Works Offices, Avenida Bermudas Police Sub Station, Fritz Burns Pool Office, two park snack bars, and all park restrooms throughout the City. Attachment 1, Exhibit A details the specific services requested by the City and the frequency of performance. Santa Fe Building Maintenance was among nine candidates who participated in a walk- through and/or submitted proposals. Vendor selection was in accordance with City Council Resolution 2005-096 and La Quinta Municipal Code Section 3.32.010(B), which specifies selection based upon "qualifications, demonstrated competence, cost, delivery time, and other factors." Factors used to rate proposals included completeness of the proposal, stated qualifications, experience with similar work, understanding of the project, ability to provide timely service in an emergency, and, as directed by Council at its May 1, 2012 meeting, evidence of a local presence. There were no bidders from La Quinta; proposals submitted were from as near as Indio and Bermuda Dunes and as far away as Irvine, Los Angeles and Victorville. The Selection Committee interviewed the top three scored vendors whose prices were within budget. Once all criteria were weighed, Santa Fe Building Maintenance, of Chino Hills, was deemed the most advantageous proposal. The contract is for a one-year term with the option to extend for three additional years. Listed below are the top four proposing firms. • Santa Fe Building Maintenance $113,990 • Advanced Building Maintenance $130,820 • Executive -Suite Services, Inc. $155,580 • Come Land Maintenance Company $246,395 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Award the contract for janitorial services for City facilities to Santa Fe Building Maintenance for one year in the amount of $1 13,990 and authorize the City Manager to execute the contract; or 2. Reject all bids and direct staff to re -request proposals for janitorial services; or 3. Provide staff with alternative direction. 249 Respectfully submitted, & Safety Director Approved for submission by: Attachment: 1. Contract for janitorial services 250 Attachment 1 CONTRACT SERVICES AGREEMENT THIS CONTRACT SERVICES AGREEMENT (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, a California municipal corporation ("City"), and Santa Fe Building Maintenance, a Janitorial Service ("Contractor"). RECITALS WHEREAS, City desires to utilize the services of Contractor as an independent contractor to provide the City with janitorial services. B. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees. C. City desires to retain Contractor, and Contractor desires to serve City to perform these services subject to the terms contained herein and all applicable local, state and federal laws and regulations. NOW, THEREFORE, in consideration of the performance by the parties of the mutual promises, covenants, and conditions contained herein, the parties agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1. Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide those services related to janitorial services as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "Services" or "Work"). Contractor warrants that all Services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such Services. 1.2. Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3. Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the Services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise it 251 Lit Revised 02nn2 -1- from or are necessary for the performance of the Services required by this Agreement. 1.4. Familiarity with Work. By executing this Agreement, Contractor warrants that (a) it has thoroughly investigated and considered the Work to be performed, (b) it has investigated the site of the Work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the Work under this Agreement. Should Contractor discover any latent or unknown conditions materially differing from those _ inherent in the Work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5. Standard of Care. Contractor acknowledges and understands that the Services and Work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contractor's Services and Work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Contractor represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of Work as set forth in this Agreement. Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the Work performed by Contractor, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, except such losses or damages as may be caused by City's own negligence. The performance of Services by Contractor shall not relieve Contractor from any obligation to correct any incomplete, inaccurate or defective Work at no further cost to City, when such inaccuracies are due to the negligence of Contractor. 1.6. Additional Services. In accordance with the terms and conditions of this Agreement, Contractor shall perform services in addition to those specified in the Scope of Services only when directed to do so by the Contract Officer, provided that Contractor shall not be required to perform any additional services without compensation. Any addition in .compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7. Special Requirements: Additional terms and conditions of this Agreement, if any, are set forth in Exhibit "D" (the "Special Requirements") which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Last Revised 02/07/12 -2- 252 Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1. Contract Sum. For the Services rendered pursuant to this Agreement, Contractor shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed One Hundred Thirteen Thousand Nine Hundred Ninety dollars ($113,990.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contractor's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. 2.2. Method of Payment. Any month in which Contractor wishes to receive payment, Contractor shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, and (2) specify dates services were provided. The City will pay the Contractor for the monthly portion of the agreed contract price, thereon which is approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 2.3. Method of Billing. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for Work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE , 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. Last Revised 02/07/12 -3 - R 253 3.2 Schedule of Performance. Evaluation of the performance of the Contractor shall be made by the City's Director of Building and Safety. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "A" (the "Scope of Service"). 3.3 Correction of Complaints. Contractor shall give immediate attention to the correction of all complaints. If the contractor received more than three (3) complaints in a single month for unsatisfactory performance, and the complaints are found valid by the City and not remedied within twenty four (24) hours of each complaint, the contract may be terminated. 3.4 A recurring pattern of complaints of a similar nature shall be construed as noncompliance and the contract shall be terminated 3.5 Failure to Complete Cycles Within Allowable Time Periods. Failure of the Contractor to complete the approved cleaning cycles within the allowable time periods as outlined in the specifications will result in damages being sustained by the City. Execution of the contract shall constitute agreement by the City and the Contractor that twice the unit price per day is the minimum agreed value of the costs and damages caused by failure of the Contractor to complete the cleaning cycles within the allotted time, and that such sum is liquidated and shall not be construed as a penalty, and that such sum may be deducted from payments due the Contractor if such delay occurs. 3.6 Force Maleure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contractor, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contractor shall within two hours of the commencement of such delay notify the Contract Officer by telephone the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.7 Term. This Agreement shall commence on July 1, 2012 and terminate on June 30, 2013 (initial term). This agreement may be extended for three (3) additional one-year terms upon mutual agreement by both Last Revised 02/07/12 -4- !, 254 parties (extended term). - Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the Services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1. Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the Work specified herein and make all decisions in connection therewith: a. Irineo Nuno, Vice President & General Manager b. Gilbert Jaramillo, Field Manager It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Services hereunder. The foregoing principals may not be changed by Contractor and no other personnel may be assigned to perform the Service required hereunder without the express written approval of City. 4.2. Contract Officer. The Contract Officer shall be Greg Butler, Building & Safety Director or such other person as may be designated in writing by the City Manager of City. It shall be Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the Services and Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3. Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contractor shall not subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Any attempted or purported assignment or sub -contracting Lass Revised 02/07/12 -5- 4 255 by Contractor without the City's express written approval shall be null, void and of no effect. 4.4. Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the Services required herein, except as otherwise set forth. Contractor shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers' compensation laws regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 4.4. 4.5. City Cooperation. City shall provide Contractor with any information pertinent to Services to be performed hereunder which are reasonably available to Contractor only from or through action by City. 5.0 INSURANCE. 5.1. Insurance. Prior to the beginning any Work under this Agreement and throughout the duration of the term of this Agreement, Contractor shall procure and maintain, at its sole cost, and submit concurrently with its execution of this Agreement, insurance as described herein. All insurance coverage required by this Agreement shall be placed with insurers authorized to do business in the State of California with an A,M, Best and Company rating level of A- or better, Class VI or better, unless otherwise approved by the City's Risk Manager in writing. 5.1.1. Minimum Coverage. Insurance shall include the following (or broader) coverage: a. Insurance Services Office Commercial General Liability coverage "occurrence" form CG 00 01 or its equivalent with an Last Revised 02/07/12 -6 it 256 edition date prior to 2004 and with minimum limits of $1,000,000 per occurrence and $2,000,000 in the aggregate. b. Insurance Services Office form number CA 0001 or equivalent covering Automobile Liability, including hired and non - owned automobile liability with a minimum limit of $1,000,000 per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non -owned and hired auto. endorsement to Contractor's commercial general liability policy. C. Contractor shall carry Workers' Compensation Insurance complying with California's worker's compensation laws, including statutory limits for workers' compensation and an Employer's Liability limit no less than $1,000,000 per accident or disease. 5.1.2. Required Endorsements. Liability insurance policies required to be provided by Contractor hereunder shall contain or be endorsed to contain the following provisions: a. City, its employees, officials, agents and member agencies shall be covered as additional insureds. Coverage shall apply to any and all liability arising out of the Work or related to the Contract. Additional insured status under the general liability requirement shall be provided on Insurance Services Office Form CG 20 10 with an edition date prior to 2004, or its equivalent. Additional insured status for completed operations shall be provided either in the additional insured form or through another endorsement such as CG 20 37 with an edition date prior to 2004. b. General and automobile liability insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. Coverage will not be limited to City's vicarious liability. C. Liability coverage shall be primary and non-contributing with any insurance maintained by the City. d. Each policy required hereunder, and the associated evidence of coverage (including the workers' compensation and employer's liability policies), shall provide that coverage shall not be suspended, voided, canceled or reduced in coverage or in limits except after prior written notice has been given to City. Such provision shall not include any limitation of liability of the insurer for failure to provide such notice. Last Revised 02/07/12 _7 //�. 5 7 e. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of recovery prior to a loss. Contractor waives its right of recovery against City. 5.1.3. Verification of Coverage. Contractor shall deposit with City within fifteen (15) days of Notice to Proceed of the Contract certificates of insurance evidencing the coverage required hereunder and all required endorsements. 5.1.4. No Waiver or Obligation. There shall be no recourse against City for payment of premiums or other amounts with respect to the insurance required to be provided by Contractor hereunder. Any failure, actual or alleged, on the part of City to monitor compliance with these requirements will not be deemed as a waiver of any rights on the part of City. City has no additional obligations by virtue of requiring the insurance set forth herein. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. 5.1.5. Prompt Notice. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the Work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City 5.1.6. Subcontractors. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor approved by City. All coverages for subcontractors, if any, shall be subject to all of the requirements stated herein unless otherwise approved in advance in writing by City's Risk Manager. 6.0 INDEMNIFICATION. 6.1 Indemnification. 6.1.1. Indemnification. To the fullest extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all liability, claims, suits, actions arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, actual attorney fees incurred by City, court costs, interest, Last Rcv and 02/07/12 -8- 258 defense costs including fees of expert Contractors or expert witnesses incurred in connection therewith and any other costs or expenses of any kind whatsoever incurred in relation to, as a consequence of or arising out of or in any way attributable in whole or in part to the performance of this agreement. All obligations under this provision are to be paid by Contractor as the City incurs them. 6.1.2. Exception to Contractor's Obligation to Indemnify. Without affecting the rights of City under any provision of this agreement or this section, Contractor shall not be required to indemnify and hold harmless City as set forth above for liability attributable to the sole fault of City, provided such sole fault is determined by agreement between the parties or by the findings of a court of competent jurisdiction. This exception will apply only in instances where City is shown to have been solely at fault and not in instances where Contractor is solely or partially at fault or in instances where City's fault accounts for only a percentage of the liability involved. In those instances, the obligation of Contractor will be all- inclusive and City will be indemnified for all liability incurred, even though a percentage of the liability is attributable to conduct of the City. 6.1.3. Contractor Acknowledgment. Contractor acknowledges that its obligation pursuant to this section extends to liability attributable to City, if that liability is less than the sole fault of City. 6.1.4. Indemnity Provisions for Subcontractors. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor, sub tier contractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. In the event Contractor fails to obtain such indemnity obligations from others as required here, Contractor agrees to be fully responsible according to the terms of this section. 6.1.5. No Waiver; Survival. Failure of City to monitor compliance with the requirements of this Section 6.1 imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. Contractor's obligation to indemnify and defend City as a set forth herein is binding on the successors, assigns, or heirs of Contractor and shall survive the termination of this Agreement or this section. 6.2. Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: Last Revised 02/07/12 -9- 259 a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contractor to stop work under this Agreement and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractors' performance of work under this Agreement. 7.0 RECORDS AND REPORTS. 7.1. Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning Contractor's performance of the Services required by this Agreement as the Contract Officer shall require. 7.2. Records. Contractor shall keep such books and records as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such Services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.3. Ownership of Documents. Originals of all specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreerraent, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages suffered thereby. Last Review 02/07/12 -1 O- - 'Y 7 6 O In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Contractor for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Contractor from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 7.4. Release of Documents. The specifications, reports, records, documents and other materials prepared by Contractor in the performance of Services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Contractor shall not disclose to any other entity or person any information regarding the activities of'City, except as required by law or as authorized by City. 7.5. Confidentiality. Contractor covenants that all data, documents, discussion, or other information, if any, developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor to any person or entity without prior written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 8.0 ENFORCEMENT OF AGREEMENT. 8.1. California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall.be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2. Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, 261 Last Reed 02/07/12 -11- - City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.8. 8.3. Retention of Funds. City,may withhold from any monies payable to Contractor sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contractor in the performance of the Services required by this Agreement. 8.4. Waiver. No delay or omission in the exercise of any right or remedy of a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contractor requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5. Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6. Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7. 'Termination Prior to Expiration of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Last Revised 02/07/12 -12- t 262 Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8. Termination for Default of Contractor. If termination is due to the failure of Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over work and prosecute the same to completion by contract or otherwise, and Contractor shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contractor for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9. Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1. Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Contractor, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2. Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee .participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Contractor warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 9.3. Covenant Against Discrimination. Contractor covenants that, by and for. itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. Last Revised 02/07/12 -13- ,1, 263 10.0 MISCELLANEOUS PROVISIONS 10.1. Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OFIA QUINTA Attention: Greg Butler, Building & Safety Director 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92247-1504 To Contractor: Irineo Nuno, Vice President & General Manager. Santa Fe Building Management 15644 Palomino Drive Chino Hills, CA 91709 10.2. Integrated Agreement. This Agreement contains all of the agreements of the parties and .all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 10.3. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail except as otherwise provided in Section 1.7. 10.4. Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.5. Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.6. Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. Last Revised 02/07/12 -14- 1/ 264 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, CONTRACTOR: a California municipal corporation Frank J. Spevacek, City Manager Dated: ATTEST: SUSAN MAYSELS, Interim City Clerk, La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 0 Name: Irineo Nuno Title: Vice President & General Manager Last Revised 02/07/12 -15- is 265 Exhibit A Scope of Services 1. Services to be provided: The proposed work includes providing regularly scheduled janitorial services and appropriate supplies to effectively and safely maintain a high level of cleanliness for specified City facilities in accordance with the best standards of practice. It shall be the successful Contractor's responsibility to furnish at his/her own expense all tools, equipment, labor, fuel, labor, materials, supplies, supervision, and services necessary for the satisfactory performance of the work set forth in these specifications. The Contractor shall provide, at his/her expense, all necessary green or green sealed cleaning supplies and equipment as may be required to perform the janitorial tasks outlined in this specification such as: cleaning supplies, floor wax, furniture polish, custodial tools, laundry materials, and high lift equipment. All such supplies and materials shall be of the highest quality, environmentally friendly, and green or green seal certified. The City reserves the right to review and approve all items which may be used in performance of the contract work. Contractor shall provide a list of all supplies to be used. No additional compensation shall be allowed for such items. Contractor's price shall include rest room supplies to be supplied in sufficient quantities as to be continuously available in all restrooms included in this contract. Quality shall not be less than that generally available in a first class American hotel and shall be subject to the approval of the City's Building and Safety Director. Supplies shall include the following: toilet tissue (two ply), hand towels (as appropriate), commode seat covers, hand soap (lotion and powder), and plastic trash liners (for ALL waste receptacles). Last Revised 02/7/12 -1- n 266 The following table itemizes the services to be provided, the frequency of service, and the charges for each location: UNITS = PER ITEM TIMES TOTAL PER MONTH x SQUARE NUMBER OF NO. LOCATION PER MONTH (in PROVIDED FEET RESTROOMS WEEK figures) NUMBER OF DOLLARS MONTHS Civic Center X12= 1 78 495 Calle Tampico 5 MEN - 5 WOMEN - 5 Monday through Friday $2,729.00 $32,748.00 48,400 Toilets - 20 After 5:30 p.m. Urinals - 4 City Hall Patios X12= HIM 2 Monday 1 $48:00 $576.00 1,301 After 5:30 p.m. Emergency Operations Center X12= 3 78-495 Calle Tampico 1 3,100 M MEN - 1 WOMEN - 1 Wednesday $48.00 $576.00 Toilets - 3 After 5:30 p.m. Urinals - 1 Library X12= 4 78-275 Calle Tampico 18,000 MEN - 1 WOMEN - 1 Sunday through Saturday $2,276.00 $27,312.00 Toilets - 5 After 7 p.m. Urinals - 1 Outside Library Restrooms X12= 5 Sunday through Saturday 7 160 MEN - 1 WOMEN - 1 After 10:00 p.m. $240.00 $2,880.00 Toilets - 2 Lock Restrooms after Cleaning Senior Center X12= MEN - 2 6 78-450 Avenida La Fonda WOMEN - 2 SHARED-1 Monday through Friday 6 $1,557.00 $18,684.00 10,500 Toilets - 10 After 10:00 p.m. Urinals - 2 Senior Center / Special Cleaning " pry" G�gl` N trtAsy i "Ctrs§ 2 7 as needed after events r ". r r,°H ¢ ! ,pp ' (Flat Rate/2 week notice) vanes " a ,! art�ily„ ,s°5' a r 2 y F r'�' 2ti n {i£!Hw (icy 4 p,: S LR" m: p P .. "" er;am y £nr,n., .:' i X12= I ' ' N Senior Center Patios 8 Monday 1li $48.00 $576.00 1,975 . L "" m,,,,u After 10:00 p.m. £�„; Museum X12= MEN - 1 WOMEN - 1 9 77-885 Avenida Montezuma 5 SHARED H eRs D6 1 Tuesday through Saturday $737.00 $8,844.00 8,800 After 5:30 p.m. Urinals - 1 2479/015610-0002 H 267 999772.01 a06/13/12 -2- Sheriff's Substation (Cove) X12= 10 51-351 Avenida Bermudas 2 775 SHARED-1 Monday and Thursday $140.00 $1,680.00 After 5:30 p.m. Public Works Yard (Offices & X12= Restrooms) 11 78-109 Avenue 52 5 $406.00 $4,872.00 1,900 SHARED - 2 Monday through Friday After 5:30 p.m. Sports Complex X12= 78-900 Avenue 50 MEN - 3 WOMEN-3 12 Monday through Saturday 6 $407.00 4,884.00 880 Toilets - 6 After 10 p.m. Urinals - 3 Lock Restrooms after Cleaning Fritz Burns Park Restrooms X12= 78-060 Frances Hack Lane MEN - 1 WOMEN - 1 13 Sunday through Saturday 7 $240.00 $2,880.00 . 400 Toilets - 2 After 10:00 p.m. Lock Restrooms after Cleaning Colonel Mitchell Paige Restrooms X12= 43495 Palm Royal Drive MEN - 1 WOMEN - 1 14 Monday thru Friday 5 $171.00 $2,052.00 125 Toilets - 2 After 10:00 p.m. Urinals - 1 Lock Restrooms After Cleaning La Quinta Park Restrooms X12= 79-120 Blackhawk Way MEN - 1 WOMEN - 1 15a Sunday through Saturday 7 $240.00 $2,880.60 380 Toilets - 6 After 10:00 p.m. Urinals - 1 Lock Restrooms After Cleaning La Quinta Park Restrooms, X9 2ntl daily cleaning WOMEN - 1 15b September 1 through May 31 5 $172.60 1,548.00 380 Toilets - 6 (start dates may vary by two weeks) Urinals - 1 Monday through Friday @ 4 p.m. La Quinta Park Restrooms X3 = 15c 2nd daily cleaning 1 WOMEN - 1 October 1 through December 31 $11.00 $33.00 380 Toilets - 6 Saturdays @ 12:00 p.m. Urinals - 1 Fritz Burns Pool Restroom & Offices X3 = 16 78-060 Frances Hack Lane 6 MEN - 1 WOMEN - 1 June 1 through September 1 $205.00 $615.00 990 Toilets - 5 Monday through Saturday Urinals - 1 2479/015610-0002 . y 268 999772.01 a06/13/12 -3- La Quinta Park Snack Bar 17 79-120 Blackhawk Way Annual Super Cleaning varies Upon request (two week notice) Sports Complex 18 78-900 Avenue 50 Annual Super Cleaning varies Upon Request (two week notice) $175.00 175.00 $9,675.00 $113,990.00 TOTAL PER TOTAL PER MONTH YEAR 220 240 (WOMEN - 3 Toilets - 6 Urinals - 3 TOTAL BASE PRICE FOR ONE YEAR $113,990.00 TOTAL BASE PRICE FOR ONE YEAR (Words): One Hundred Thirteen Thousand Nine Hundred Ninety Dollars. CIVIC CENTER GENERAL — All locations, conference rooms, council chambers, reception areas, open common areas, restrooms, kitchens, classrooms, lobbies, inside walkways, and entryways. NIGHTLY JANITORIAL SERVICE 1. All waste containers shall be emptied, liners changed, and contents disposed of in designated area, and return containers to original locations 2. Sweep and mop all hard flooring and tiling with proper sanitizer 3. Spot vacuum all carpet 4. Dust desks, chairs, tables, and other office furniture and equipment (paperwork must be cleared by City staff) 5. Clean and polish all drinking fountains 6. Clean smoking containers and empty trash containers outside of entryway doors; replace liners in trash containers 7. Spot clean to remove fingerprints from glass entry doors LUNCHROOM, KITCHEN AND COFFEE AREAS 1. Clean and disinfect all sinks and countertops (dishes cleaned by City Staff); 2. Clean outside of refrigerators 3. Clean all microwaves inside and out 4. Rinse coffee pots and filter bowl 5. Run dishwasher 269 2479/015610-0002 999772.01 a06/13/12 -4- 6. Damp wipe all table tops and chair seats RESTROOMS AND LOCKER ROOMS 1. Clean and sanitize all urinals, commodes, and wash basins including all chrome fittings, bright work, and countertops. 2. Clean the behind urinals 3. Clean all mirrors from top to bottom 4. Sweep floors and mop with germicidal cleaner 5. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) 6. Repair, replace, or report broken paper towel dispensers and soap dispensers to City FACILITY MAINTENANCE — RECEIVING (Civic Center) 1. Sweep or dust mop floor 2. Empty trash containers JANITORIAL CLOSETS 1. Remove all trash to designated area 2. Maintain neat and orderly storage WEEKLY JANITORIAL SERVICE These items must be performed at least each a week in addition to the nightly service. 1. Dust all window ledges and other flat surfaces below 6 feet from floor remove cobwebs from window ledge areas 2. Dust all picture frames, art work, and partitions 3. Wash entrances and patios 4. Clean glass entry doors and glass partitions top to bottom 5. Buff all tile floors 6. Vacuum all carpeted areas, move all chairs, and vacuum under desks and tables LUNCHROOM, KITCHEN AND COFFEE AREAS 1. Deep clean, polish sinks, countertops, and front of cabinets (dishes will be cleared by City staff) 2479/015610-0002 - .. 1f 270 999772.01 a06/13/12 -5- RESTROOMS AND LOCKER ROOMS 1. Dust all ledges and partitions JANITORIAL CLOSET 1. Wash and disinfect sink basin 2. Mop floors and disinfect 3. Restock supplies . MONTHLY JANITORIAL SERVICE These items must be completed at least once each month in addition to all- nightly and weekly services 1. High dust all areas 6 feet and above (contractor must provide an approved lift to perform this service) 2. Clean all doors and frames 3. Clean base moldings and vacuum edge of carpeted areas 4. Spot clean minor stains in carpet 5. Spot clean wall surfaces in hallways 6. Spot clean minor stains in seats in the council chambers LUNCHEON, KITCHEN AND COFFEE AREAS 1. Remove lime buildup from faucets RESTROOMS 1. Thoroughly wash partitions, walls, and doors 2. Thoroughly wash all floors and detail corners 3. Strip and re -wax floors 4. Remove lime buildup from all fixtures 5. Clean showers and remove mildew QUARTERLY JANITORIAL SERVICE These items must be completed at least quarterly in addition to all nightly, weekly, and monthly services 1. Shampoo hallways and high traffic areas 2. Strip and re -wax tile floors 3. Wash and wipe trash containers 4. Wash all windows inside and out/power wash around windows and entries 2479/015610-0002 -. 11 2 71 999772.01 a06/13/12 -6- LUNCHROOMS AND KITCHEN 1. Wash and wipe trash containers 2. Strip and re -wax tile floors BI-ANNUAL JANITORIAL SERVICES 1. Vacuum heating and air conditioning vents ANNUAL JANITORIAL SERVICE 1. Steam clean all carpeted areas EMERGENCY OPERATIONS CENTER (EOC) GENERAL — Offices, conference, reception areas, open common areas, restrooms, classrooms, lobbies, and entryways WEEKLY JANITORIAL SERVICE 1. All waste containers shall be emptied, liners changed, and contents disposed of in designated area, and return containers to original locations 2. Sweep and mop all hard flooring and tiling with proper sanitizer 3. Vacuum all carpeted areas 4. Clean and polish all drinking fountains 5. Spot clean to remove fingerprints from glass entry doors and glass partitions; includes cleaning of mirrors KITCHEN AREAS 1. Clean and disinfect all sinks and countertops (dishes cleaned by City Staff) 2. Clean microwave inside and out 3. Rinse coffee pots and filter bowl 4. Clean outside of refrigerators 5. Damp wipe all table tops and chair seats RESTROOMS 1. Clean and sanitize all urinals, commodes, and wash basins including all chrome fittings, bright work and countertops. 2. Clean tile behind urinals 3. Clean all mirrors from top to bottom 4. Sweep floors and mop with germicidal cleaner 2479/015610-0002 a 272 999772.01 a06/13/12 -7- 5. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) 6. Repair, replace, or report broken paper towel dispensers and soap dispensers to City MONTHLY JANITORIAL SERVICE These items must be completed at least once each month in addition to all nightly and weekly services. 1. Dust desks, chairs, tables, and other office (paperwork must be cleared by City staff) 2. Dust all window ledges and other flat surfaces remove cobwebs from window ledge areas 3. Dust all picture frames and art work 4. Move chairs and vacuum under desks KITCHFN 1. Remove lime buildup from faucets QUARTERLY JANITORIAL SERVICE furniture and equipment below 6 feet from floor; These items must be completed at least quarterly in addition to all nightly and weekly services 1. Clean base moldings and vacuum edge of carpeted areas 2. Clean doors and frames 3. Spot clean wall surfaces in hallways 4. Spot clean minor stains in carpet BIANNUAL JANITORIAL SERVICE 1. Shampoo hallways and high traffic areas 2. Strip and re -wax tile floors 3. Wash and wipe trash containers 4. Clean all windows inside and out both sides 5. Vacuum heating and air conditioning vents RESTROOMS 1. Thoroughly wash partitions, walls, and doors 2. Thoroughly detail corners 3. Strip and re -wax floors "9i7ioieobnsn2 -8- o 273 4. Remove lime buildup from all fixtures 5. Dust all ledges 6. Wash and wipe trash containers KITCHEN --1. Wash and wipe trash containers 2. Strip and re -wax tile floors ANNUAL JANITORIAL SERVICE 1. Steam clean all carpeted areas LIBRARY GENERAL — Offices at all locations, conference rooms, reception areas, open common areas, restrooms, classrooms, lobbies, inside walkways and entryways. NIGHTLY JANITORIAL SERVICE 1. All waste containers shall be emptied, liners changed, and contents disposed of in designated area, and return containers to original locations 2. Sweep and mop all hard flooring and tiling with proper sanitizer 3. Vacuum all carpeted areas 4. Dust desks, chairs, tables, and other office furniture and equipment (paperwork must be cleared by City staff) 5. Clean and polish all drinking fountains 6. Clean smoking containers and empty trash containers outside of entryway doors; replace liners in trash containers 7. Spot clean to remove fingerprints from glass entry doors and glass partitions; includes cleaning of mirrors LUNCHROOM, KITCHEN AND COFFEE AREAS 1. Clean and disinfect all sinks and countertops (dishes cleaned by City Staff) 2. Clean microwaves inside and out 3. Rinse coffee pots and filter bowl 4. Clean outside of refrigerators 5. Damp wipe all table tops and chair seats 24791015610-0002 R ^ 999772.01 a06/13/12 -9- - L RESTROOMS 1. Clean and sanitize all urinals, commodes, and wash basins including all chrome fittings, bright work and countertops. 2. Clean tile behind urinals 3. Clean all mirrors from top to bottom 4. Sweep floors and mop with germicidal cleaner 5. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) 6. Repair, replace, or report broken paper towel dispensers and soap dispensers to City JANITORIAL CLOSETS 1. Sweep or dust mop floor 2. Remove all trash to designated area 3. Maintain neat and orderly storage WEEKLY JANITORIAL SERVICE These items must be performed at least once each week in addition to the nightly service. 1. Buff all tile floors 2. Dust all window ledges and other flat surfaces below 6 feet from floor; remove cobwebs from window ledge areas 3. Dust all picture frames, art work, and book shelves 4. Move chairs and vacuum under desks 5. Wash entrances and patios 6. Clean glass entry doors and glass partitions top to bottom 7. Vacuum all carpeted areas, pull out all chairs and vacuum under desks and tables LUNCHROOM, KITCHEN AND COFFEE AREAS 1. Deep clean and polish sinks and countertops (dishes will be cleaned by City staff) RESTROOMS AND LOCKER ROOMS 1. Dust all ledges and partitions 2479/015610-0002 - 275 999772.01 a06/13/12 -10, 6 JANITORIAL CLOSET 1. Wash sink basin and disinfect 2. Mop floors and disinfect 3. Restock supplies MONTHLY JANITORIAL SERVICE These items must be completed at least once a month in addition to all nightly and weekly services. 1. High dust all areas 6 feet and above (contractor must provide an approved lift to perform this service) 2. Clean doors and frames 3. Clean base moldings and vacuum edge of carpeted areas 4. Spot clean minor stains in carpet 5. Spot clean wall surfaces in hallways 6. Spot .clean minor stains in seats at the reading desks and computer desks LUNCHEON, KITCHEN AND COFFEE AREAS 1. Remove lime buildup from faucets RESTROOMS 1. Thoroughly wash partitions, walls, and doors 2. Thoroughly wash all floors and detail corners 3. Strip and re -wax floors 4. Remove lime buildup from all fixtures 5. Clean showers and remove mildew QUARTERLY JANITORIAL SERVICE 1 Shampoo hallways and high traffic areas 2. Strip and re -wax tile floors 3. Wash and wipe trash containers 4. Wash all windows inside and out/power wash around windows and entries LUNCHROOMS AND KITCHEN 1. Wash and wipe trash containers 2. Strip and re -wax tile floors 2479/015610-0002 'F 276 999772.01 a06/13/12 -1 �- BI-ANNUAL JANITORIAL SERVICES 1. Vacuum heating and air conditioning vents 2. Steam clean all carpeted areas (March and September) SENIOR CENTER GENERAL — Offices at all locations, conference rooms, reception areas, open common areas, restrooms, classrooms, lobbies, lounges, inside walkways and entryways. NIGHTLY JANITORIAL SERVICE 1. All waste containers shall be emptied, liners changed, and contents disposed of in.designated area, and return containers to original locations 2. Sweep and mop all hard flooring and tiling with proper sanitizer (including exterior tiled area at entry door) 3. Vacuum all carpeted areas 4. Dust desks, chairs, tables, and other office ,furniture and equipment (paperwork must be cleared by City staff) 5. Clean and polish all drinking fountains 6. Clean smoking containers and empty trash containers outside of entryway doors; replace liners in trash containers 7. Spot clean to remove fingerprints from glass entry doors; includes cleaning of. mirrors in the lobby and multi -purpose room. KITCHEN AND COFFEE AREAS 1. Clean and disinfect all sinks and countertops (dishes cleaned by City Staff); damp wipe the wet bar and sink in the Hospitality Room area and the Arts & Crafts room 2. Clean microwaves inside and out 3. Rinse coffee pots and filter bowl 4. Clean outside of refrigerators 5. Damp wipe all table tops and chair seats RESTROOMS AND LOCKER ROOMS 1. Clean and sanitize all urinals, commodes, and wash basins including all chrome fittings, bright work, and countertops. 2. Clean the behind urinals 3. Clean all mirrors from top to bottom 4. Sweep floors and mop with germicidal cleaner 2479/015610-0002 999772.01 a06/13/12 -12-_ ,. „ 277 5. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) 6. Repair, replace, or report broken paper towel dispensers and soap dispensers to City JANITORIAL CLOSETS 1. Remove all trash to designated area 2. Maintain neat and orderly storage WEEKLY JANITORIAL SERVICE These items must be performed at least once each week in addition to the nightly service. GFNFRAI Offices at all locations, conference rooms, reception areas, open common areas, restrooms, classrooms, lobbies, inside walkways, and entryways. 1. Buff all the floors 2. Dust all window ledges and other flat surfaces below 6 feet from floor; remove cobwebs from window ledge areas 3. Dust all picture frames and art work and counter areas 4. Move chairs and vacuum under desks 5. Wash entrances and patios 6. Clean glass entry doors and glass, partitions top to bottom KITCHEN AND COFFEE AREAS 1. Deep clean and polish sinks and countertops (dishes will be cleaned by City staff) RESTROOMS 1. Dust all ledges and partitions JANITORIAL CLOSET 1. Wash sink basin and disinfect 2. Mop floors and disinfect 3. Restock supplies 24791015610-0002 99977201 a06/13/12 -13- -9 278 MONTHLY JANITORIAL SERVICE These items must be completed at least once each month in addition to all nightly and weekly services. 1. High dust all areas 6 feet and above (contractor must provide an approved lift to perform this service) 2. Clean doors and frames 3. Clean base moldings and vacuum edge of carpeted areas 4. Spot clean minor stains in carpet 5. Spot clean wall surfaces in hallways 6. Spot clean minor stains in seats in the Hospitality Area and Lounge Room KITCHEN AND COFFEE AREAS 1. Remove lime buildup from faucets RESTROOMS 1. Thoroughly wash partitions, walls, and doors 2. Thoroughly wash all floors and detail corners 3. Strip and re -wax floors 4. Remove lime buildup from all fixtures QUARTERLY JANITORIAL SERVICE 1. Shampoo hallways and high traffic areas 2. Strip and re -wax tile and wood dance floor 3. Wash and wipe trash containers 4. Wash all windows inside and out/power wash around windows and entries KITrHFN 1. Wash and wipe trash containers 2. Strip and re -wax tile floors BI-ANNUAL JANITORIAL SERVICES C,FNFRAI 1. Vacuum heating and air conditioning vents 2479/015610-0002 999772.01 a06/13/12 -14- o279 f ANNUAL JANITORIAL SERVICE 1. Steam clean all carpeted areas MUSEUM GENERAL — Offices at all locations, conference rooms, exhibit areas, open common areas, restrooms, classrooms, lobbies, inside walkways, and entryways. NIGHTLY JANITORIAL SERVICE 1. All waste containers shall be emptied, liners changed, and contents disposed of in designated area, and return containers to original locations 2. Sweep and mop all hard flooring and tiling with proper sanitizer 3. Vacuum all carpeted areas 4. Dust desks, chairs, tables, and other office furniture and equipment (paperwork must be cleared by City staff) 5. Clean and polish all drinking fountains 6. Clean smoking containers and empty trash containers outside of entryway doors; replace liners in trash containers 7. Spot clean to remove fingerprints from glass entry doors and glass partitions, includes cleaning of mirrors LUNCHROOM, KITCHEN AND COFFEE AREAS 1. Clean and disinfect all sinks and countertops (dishes cleaned by City Staff) 2. Clean microwave inside and out 3. Clean outside of refrigerators 4. Rinse coffee pots and filter bowl 5. Run dishwasher 6. Damp wipe all table tops and chair seats RESTROOMS AND LOCKER ROOMS 1. Clean and sanitize all urinals, commodes, and wash basins including all chrome fittings, bright work, and countertops. 2. Clean tile behind urinals 3. Clean all mirrors from top to bottom 4. Sweep floors and mop with germicidal cleaner 5. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) 6. Repair, replace, or report broken paper towel dispensers and soap dispensers to City 2479/015610-0002 999772.01 a06/13/12 -15- -. n 280 JANITORIAL CLOSETS 1. Sweep or dust mop floor 2. Remove all trash to designated area 3. Maintain neat and orderly storage WEEKLY JANITORIAL SERVICE These items must be performed at least once each week in addition to the nightly service. 1. Buff all tile floors 2. Dust all window ledges and other flat surfaces below 6 feet from floor; remove cobwebs from window ledge areas 3. Dust all picture frames, art work, and book shelves 4. Move chairs and vacuum under desks 5. Wash entrances and patios 6. Clean glass entry doors and glass partitions top to bottom LUNCHROOM, KITCHEN AND COFFEE AREAS 1. Deep clean and polish sinks and countertops (dishes will be cleaned by City staff) RESTROOMS AND LOCKER ROOMS 1. Dust all ledges and partitions JANITORIAL CLOSET 1. Wash sink basin and disinfect 2. Mop floors and disinfect 3. Restock supplies MONTHLY JANITORIAL SERVICE These items must be completed at least once each month in addition to all nightly and weekly services. 1. High dust all areas 6 feet and above (contractor must provide an approved lift to perform this service) 2. Clean doors and frames 3. Clean base moldings and vacuum edge of carpeted areas 2479/015610-0002 999772.01 a06113/12 -16- - i! 8 4. Spot clean minor stains in carpet 5. Spot clean wall surfaces in hallways 6. Spot clean minor stains in seats LUNCHEON, KITCHEN AND COFFEE AREAS 1. Remove lime buildup from faucets RESTROOMS 1. Thoroughly wash partitions, walls, and doors 2. Thoroughly wash all floors and detail corners 3. Strip and re -wax floors 4. Remove lime buildup from all fixtures 5. Clean showers and remove mildew QUARTERLY JANITORIAL SERVICE These items must be completed at least quarterly in addition to all nightly and weekly services. 1. Shampoo hallways and high traffic areas 2. Strip and re -wax tile floors 3. Wash and wipe trash containers 4. Wash all windows inside and out/power wash around windows and entries LUNCHROOMS AND KITCHEN 1. Wash and wipe trash containers 2. Strip and re -wax tile floors , BIANNUAL JANITORIAL SERVICES GENERAL 1. Vacuum heating and air conditioning vents ANNUAL JANITORIAL SERVICE 1. Steam clean all carpeted areas 2479/015610-0002 --. n 999772.01 a06113/12 -17- PARK RESTROOMS DAILY/NIGHTLY JANITORIAL SERVICE 1. Clean .and sanitize all urinals, commodes, and wash basins including all chrome fittings, bright work and countertops. 2. Clean tile behind urinals 3. Sweep floors and mop with a green comparable germicidal/bleach like cleaner 4. Empty waste containers and replace liners 5. Clean all mirrors from top to bottom 6. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) 7. Repair, replace, or report broken paper towel dispensers and soap dispensers to City 8. Clean smoking containers and empty trash containers outside of entryway doors; replace liners in trash containers JANITORIAL CLOSETS 1. Remove all trash to designated area 2. Maintain neat and orderly storage WEEKLY JANITORIAL SERVICE 1. Mop floors and disinfect 2. Restock supplies 3. Wash entrances and patios MONTHLY JANITORIAL SERVICE 1: Thoroughly wash partitions and doors 2. Spot clean wall surfaces 3. Thoroughly wash all floors and detail corners 4. Remove lime buildup from all fixtures 5. Wash and wipe trash containers BIANNUAL JANITORIAL SERVICES 1. Wash all wall surfaces 2. Stock extra toilet paper and a paper towels in storage rooms in case they run out 24791015610-0002 - 999772.01 a06/13/12 -18-tl 283 ANNUALLY 1. Provide an extra case of toilet paper and a case of folded paper towels to the La Quinta Park snack bar and Sports Complex snack bar (late -September and mid -January) SUPER CLEANING 1. Clean out snack bars at La Quinta Park and Sports Complex in late -August (Remove all trash; clean and polish sinks, shelves, and countertops; clean outside of all snack bar equipment and refrigerators; clean hand sink basins and disinfect; wash glass windows; dust all ledges and partitions; clean wall surfaces; thoroughly sweep and wash all floors and detail corners; strip and re -wax floors; wash and wipe out trash containers) PUBLIC WORKS YARD RESTROOMS AND OFFICES GENERAL — Offices, conference rooms, reception areas, open common areas, restrooms, inside walkways, and entryways. NIGHTLY JANITORIAL SERVICE 1. All waste containers shall be emptied, liners changed, and contents disposed of in designated area, and return containers to original locations 3. Sweep and mop all hard flooring and tiling 4. Vacuum all carpeted areas 5. Dust desks, chairs, tables, and other office furniture and equipment (paperwork must be cleared by City staff) 6. Clean and polish all drinking fountains 7. Clean smoking containers and empty trash containers outside of entryway doors; replace liners in trash containers LUNCHROOM, KITCHEN AND COFFEE AREAS 1. Clean and disinfect all sinks and countertops (dishes cleaned by City Staff); 2. Clean microwaves inside and out 3. Clean outside of refrigerators 4. Rinse coffee pots and filter bowl 5. Run dishwasher 6. Damp wipe all table tops and chair seats RESTROOMS AND LOCKER ROOMS / 2479/015610-0002 999772.01 a06/13/12 -19284 - 1. Clean and sanitize all urinals, commodes, and wash basins including all chrome fittings, bright work, and countertops. 2. Clean tile behind urinals 3. Clean all mirrors from top to bottom 4. Sweep floors and mop with germicidal cleaner 5. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) 6. Report broken paper towel dispensers and soap dispensers to City JANITORIAL CLOSETS 1. Remove all trash to designated area 2. Maintain neat and orderly storage WEEKLY JANITORIAL SERVICE These items must be performed at least once each week in addition to the nightly service. (,FNFRAI 1. Buff all tile floors 2. Dust all window ledges and other flat surfaces below 6 feet from floor; remove cobwebs from window ledge areas 3. Dust all picture frames and book shelves 4. Move chairs and vacuum under desks 5. Wash entrances and patios LUNCHROOM, KITCHEN AND COFFEE AREAS 1. Deep clean and polish sinks and countertops (dishes will be cleaned by City staff) RESTROOMS AND LOCKER ROOMS 1. Dust all ledges and partitions JANITORIAL CLOSET 1. Wash sink basin and disinfect 2. Mop floors and disinfect 3. Restock supplies 2479/0156104002 4 n O 999772.01 a06/13/12 -20- L U MONTHLY JANITORIAL SERVICE These items must be completed at least once each month in addition to all nightly and weekly services. 1. Clean doors and frames 2. Clean base moldings and vacuum edge of carpeted areas 3. Spot clean minor stains in carpet 4. Spot clean wall surfaces in hallways 5. Spot clean minor stains in seats LUNCHEON, KITCHEN AND COFFEE AREAS 1. Remove lime buildup from faucets RESTROOMS 1. Thoroughly wash partitions, walls, and doors 2. Thoroughly wash all floors and detail corners 3. Strip and re -wax floors 4. Remove lime buildup from all fixtures QUARTERLY JANITORIAL SERVICE 1. Shampoo hallways and high traffic areas 2. Strip and re -wax tile floors 3. Wash and wipe trash containers 4. Wash all windows inside and out/power wash around windows and entries LUNCHROOMS AND KITCHEN 1. Wash and wipe trash containers 2. Strip and re -wax tile floors BIANNUAL JANITORIAL SERVICES GENERAL 1. Vacuum heating and air conditioning vents ANNUAL JANITORIAL SERVICE 1. Steam clean all carpeted areas 2479/015610-0002 4 999772.01 a06/13/12 -21- 2Q v 6 c- SHERIFF SUB STATION GENERAL — Offices, conference rooms, reception areas, open common areas, restrooms, lobbies, inside walkways, and entryways. NIGHTLY JANITORIAL SERVICE 1. All waste containers shall be emptied, liners changed, and contents disposed of in designated area, and return containers to original locations 2. Sweep and mop all hard flooring and tiling with proper sanitizer 3. Vacuum all carpeted areas 4. Dust desks, chairs, tables, and other office furniture and equipment (paperwork must be cleared by City staff) 5. Clean and polish all drinking fountains 6. Clean smoking containers and empty trash containers outside of entryway doors; replace liners in trash containers 7. Spot clean to remove fingerprints from glass entry doors and glass partitions; includes cleaning of mirrors LUNCHROOM, KITCHEN AND COFFEE AREAS 1. Clean and disinfect all sinks and countertops (dishes cleaned by City Staff 2. Clean microwave inside and out 3. Clean outside of refrigerator 4. Rinse coffee pots and filter bowl 5. Run dishwasher 6. Damp wipe all table tops and chair seats RESTROOMS 1. Clean and sanitize all urinals, commodes, and wash basins including all chrome fittings, bright work, and countertops. 2. Clean tile behind urinals 3. Clean all mirrors from top to bottom 4. Sweep floors and mop with germicidal cleaner 5. Restock all supplies as necessary (soap, tissue, towels, linens, seat covers, etc.) 6. Replace, repair, or report broken paper towel dispensers and soap dispensers to City JANITORIAL CLOSETS 1. Remove all trash to designated area 2. Maintain neat and orderly storage 3. Restock supplies 2479/0156IM002 1! �i .4 999772.01 a06/13/12 -22- L V MONTHLY JANITORIAL SERVICE These items must be completed at least once each month in addition to all nightly and weekly services. 1. Clean base moldings and vacuum edge of carpeted areas 2. Clean doors and frames 3. Spot clean wall surfaces in hallways . 4. Spot clean minor stains in carpet 5. Dust all window ledges and other flat surfaces below remove cobwebs from window ledge areas 6. Dust all picture frames, art work, and book shelves 7. Move chairs and vacuum under desks 8. Buff all tile floors LUNCHEON, KITCHEN AND COFFEE AREAS 6 feet from floor; 1. Remove lime buildup from faucets 2. Deep clean and polish sinks and countertops (dishes will be cleaned by City staff) RESTROOMS 1. Thoroughly wash partitions, walls, and doors 2. Dust all ledges and partitions 3. Thoroughly wash all floors and detail corners 4. Strip and re -wax floors 5. Remove lime buildup from all fixtures 6. Clean showers and remove mildew JANITORIAL CLOSETS 1. Wash sink basin and disinfect 2. Mop floors and disinfect QUARTERLY JANITORIAL SERVICE 1. Wash all windows inside and out/power wash around windows and entries LUNCHROOMS AND KITCHEN 1. Wash and wipe trash containers 2. Strip and re -wax the floors 2479/016610-0002 999772.01 a06/13/12 -23- 9• BI-ANNUAL JANITORIAL SERVICES GFNFRAI 1. Shampoo hallways and high traffic areas 2. Strip and re -wax tile floors 3. Wash and wipe trash containers 4. Vacuum heating and air conditioning vents ANNUAL JANITORIAL SERVICE 1. Steam clean all carpeted areas 2479/015610-0002 999772.01 e06/13/12 -24- 289 �e Exhibit B Schedule of Compensation Payment shall be on a "Fixed Fee" basis in accordance with the Contractors Schedule of Compensation attached herewith for the Work performed in conformance with Section 2.2 of the Agreement. Total compensation for all Work performed under the Agreement shall not One Hundred Thirteen Thousand Nine Hundred Ninety dollars ($113,990.00) except as specified in Section 1.6 - Additional Services of the Agreement. Additional authorized services will be billed at Contractor's price for the specific facility or be determined by and agree upon in advance by both the City and the Contractor. Last Revised 02n112 -I- .. 0 290 Exhibit C Schedule of Performance Please see Exhibit A. 2479/016610-0002 291 999772.01 a06/13/12 -2- Exhibit D Special Requirements D.0 DISPLACED JANITOR OPPORTUNITY ACT. D.I. A successor contractor or successor subcontractor shall retain, for a 90 day transition employment period, employees who have been employed by the terminated contractor, or its subcontractors, if any, for the preceding four months or longer at the site or sites covered by the successor service contract unless the successor contractor or successor subcontractor has reasonable and substantiated cause not to hire a particular employee based on that employee's performance or conduct while working under the terminated contractor. The terms and conditions of Chapter 4.5 Section 1060 of Part 3, Division 2 of the Labor Code will apply to the successor contractor. D.2. BUILDING KEY REQUIREMENTS. D.2.1.The contractor will be issued keys to all areas in which janitorial services are to be performed. Two (2) keys per area will be issued to the Contractor. The Contractor shall maintain such control over issued keys as to prevent duplication or loss. D.2.2. Should contractor's loss or failure to control keys result in the necessity for the City to replace its locks the Contractor shall be required to pay for the same. Contractor understands and accepts that the agreed upon cost of recombinating a lock core and key replacement is $500.00 per site. D.2.3. In the event of contract termination, cancellation, or completion, the Contractor must return all keys issued to him/her. D.2.4. The Contractor understands and agrees that all monies due him shall be withheld until such time as Contractor has returned all keys issued to him. If the Contractor is unable to produce any of the keys issued to him, he shall assume full financial responsibility for changing all affected locks, and providing the necessary keys for those new locks. D_3 PHOTO IDENTIFICATION TAGS. D.3.1. All of Contractor's employees shall at all times wear an identification tag bearing the employee's name and photograph. Name tags shall be worn in a conspicuous place so as to be readily visible. L Rewud0zni1z -1- "s 2 92 D.4. BUILDING SECURITY. D.4.1. The Contractor shall be responsible for the safekeeping of all areas in which janitorial services are performed at times other than the City's regular business hours. This responsibility shall include but not necessarily be limited to the following: Barring all unauthorized persons. Locking and securing all doors and windows, activating the alarm system and turning off lights in these areas when the Contractor leaves the, premises, except those lights and equipment designated to be continuously turned on. Keeping entry door locked at all times and alarm system for those doors activated. 24791015610-0002 a 293 999772 01 a06/13/12 -2- T'af 4 4 Qgha IT SVIIA/FA MEETING DATE: June 19, 2012 ITEM TITLE: Adoption of a Resolution Adopting the Investment Policy of the City of La Quinta for Fiscal Year 2012/2013 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: +1 -7 STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the Investment Policy of the City of La Quinta for Fiscal Year 2012/2013. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Government Code Section 53646 imposes certain reporting requirements on State and local agencies. Specifically, the Code Section requires, in part, that the treasurer of a local agency submit an annual statement of investment policy to the legislative body. As a result of this reporting requirement, in February of 2012 the Investment Advisory Board (IAB) began the process of updating the City's Investment Policy to conform to this legislative requirement. At the start of this process, the Investment Advisory Board believed that only minor changes were needed to the Fiscal Year 2012/2013 Investment Policy. There were no significant changes proposed in the Fiscal Year 2012/2013 Investment Policy of the City of La Quinta. 294 On June 13, 2012, the Investment Advisory Board met with the City Manager, City Attorney and City Treasurer to review the proposed Investment Policy. The IAB recommended the Fiscal Year 2012/2013 Investment Policy on a 4 ayes- 0 nays- 1 excused absence vote. The Investment Policy has been presented in both a final version (Attachment 1) and a strikeout version showing the pages that have changed from the prior year (Attachment 2). Chairperson Spirtos plans to attend the City Council meeting and will be available to answer questions. The general purpose of the City's Investment Policy is to provide the rules and standards the City must follow when investing the City of La Quinta's public funds. It is the City of La Quinta's policy to invest all public funds in a manner which will provide a diversified portfolio with maximum security while meeting daily cash flow demands and the highest investment return in conformity with all State and local statutes. This Policy applies to all cash and investments of the City of La Quinta, La Quinta Redevelopment Agency and the La Quinta Financing Authority, hereafter referred to as the "City." The primary objectives of the City's investment activity in order of priority shall be: • Safety of principal; • Liquidity to meet all of the City's obligations and requirements that may be reasonably anticipated; • A risk -based market rate of return. It is understood that all investments shall be made with judgment and care, under circumstances then prevailing, by persons with prudence, discretion, and intelligence acting as they would in the management of their own affairs, not for speculation, but for investment, as well as considering the probable safety of their capital and the probable income to be derived. As noted in the policy, authority to manage the City's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy. The Treasurer is required to establish and implement a system of internal controls to maintain the safety of the portfolio. The internal control system will also ensure the timely preparation and accurate reporting of the portfolio financial information. As part of the annual audit of the City's financial statements, the independent auditor reviews the adequacy of those controls and advises the City if weaknesses are found. if 295 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the Investment Policy with changes for Fiscal Year 2012/2013; or 2. Do not adopt a Resolution of the City Council approving the Investment Policy for Fiscal Year 2012/2013; or 3. Provide staff with alternative direction. Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: AranJ. ,City Manager Attachments: 1. Proposed Investment Policy - Final Version 2. Proposed Investment Policy - Strike Out Version of pages that have changed 296 RESOLUTION NO. 2012- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA APPROVING AND ADOPTING THE AMENDED INVESTMENT POLICY FOR FISCAL YEAR 2012-2013 WHEREAS, the general purpose of the Investment Policy is to provide the rules and standards users must follow in investing funds of the City of La Quinta; and WHEREAS, the primary objectives, in order of priority, of the City of La Quinta's investment activity shall be: Safety of principal is the foremost objective of the investment program. Investments of the City of La Quinta shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. The investment portfolio shall be designed with the objective of attaining a market rate of return or iy eld throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs; and WHEREAS, authority to manage the City of La Quinta's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy for Fiscal Year 2012-2013; and WHEREAS, the Investment Policy will be adopted before the end of June of each year and amended as considered necessary. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta to adopt the Fiscal Year Investment Policy (Exhibit A). 297 Resolution No. 2012- Investment Policy Adopted: June 19, 2012 Page 2 of PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 19" day of June, 2012 by the following vote, to wit: AYES: NOES: ABSTAIN: ABSENT: DON ADOLPH, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, Interim City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California •; - GEM of the DESERT 99 CITY OF LA QUINTA Investment Policy Fiscal Year 2012/2013 Table of Contents Section Topic Executive Summary I General Purpose II Investment Policy III Scope IV Objectives ► Safety of Principal ► Provide Liquidity ► Yield A Risk -Based. Market Rate Of Return V Maximum Maturities VI Prudence VII Authority VIII Ethics and Conflicts of Interest IX Authorized Financial Dealers and Institutions ► Broker/Dealers ► Financial Institutions X Permissible Deposits and Investments XI Investment Pools XII Payment and Custody XIII Interest Earning Distribution Policy XIV Internal Controls and Independent Auditors XV Reporting Standards XVI Financial Assets and Investment Activity Not Subject to this Policy XVII Investment of Bond Proceeds XIII Investment Advisory Board - City of La Quinta XIX Investment Policy Adoption Appendices Topic Page 2 4 4 4 4 6 6 7 7 7 8 13 13 13 14 15 15 15 16 16 Page A Summary of Permissible Deposits and Investments 18 B City of La Quinta Municipal Code Ordinance 2.70 - Investment Advisory Board 20 C City of La Quinta Municipal Code Ordinance 3.08 - Investment of Moneys and Funds21 D Segregation of Major Investment Responsibilities 23 E Listing of Approved Financial Institutions 24 F Broker/Dealer Questionnaire and Certification 25 G Request for Proposal for Professional Portfolio Management Firm 29 H Permissible Investment Chart - Professional Portfolio Management Firm 35 1 Investment Management Process and Risk 36 J Glossary 37 1 3 0 CITY OF LA QUINTA Investment Policy Fiscal Year 2012/2013 Executive Summary The general purpose of this Investment Policy is to provide the rules and standards that must be followed in administering the City of La Quinta's deposits and investments. The City's Investment Policy conforms to all state and local statutes and applies to all deposits and investments of the City of La Quinta, Successor Agency to the City of La Quinta Redevelopment Agency, and the City of La Quinta Financing and Housing Authorities (the"City" ). It is the City's policy to deposit and invest public funds in a manner that shall provide: No. Safety of principal; ► Liquidity to meet all of the City's obligations and requirements that may be reasonably anticipated; ► A risk -based market rate of return. It is the City's policy to hold securities and other investments until maturity. This buy -and -hold policy shall not prevent the sale of a security to minimize loss of principal when an issuer or backer suffers declining credit worthiness or when the liquidity needs of the portfolio require that a security be sold. Authority to manage the City's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy. The Treasurer shall establish and implement a system of internal controls to accomplish the following objectives: ► Safeguard assets; ► The orderly and efficient conduct of its business, including adherence to all City management policies; ► Prevention or detection of errors and fraud; ► The accuracy and completeness of accounting records; No Timely preparation of reliable financial information. The System of Internal Controls developed by the City Treasurer shall be reviewed annually by the independent auditors in connection with the annual audit of the City's Financial Statements. The City Manager, City Treasurer and city employees involved in the City's banking and investment process shall conduct the City's business in an ethical.manner and refrain from any activity or relationship that may be, or have the appearance of, a conflict of interest. The City Treasurer maintains a listing of financial institutions which are approved for investment purposes. All Broker/Dealers and financial institutions that provide investment services will be subject to City Council approval. The Treasurer will be permitted to invest only in the permissible deposits and investments described in Section X and Appendix A up to the specified maximum allowable percentages 2 .. to 301 and/or dollar limitations and, where applicable, through the bid process requirements. Permissible deposits and investments include, in general: ► FDIC -Insured Checking, Savings, and Sweep Accounts; ► Collateralized Bank Deposits; ► Certificates of Deposit; ► U.S. Government Agency Securities and Federal Government Securities; ► Prime Commercial Paper; ► Local Agency Investment Fund (LAIF); ► Money Market Mutual Funds; ► Corporate Notes; ► Professionally Managed Accounts. The City's deposits and investments are generally limited to three years' maximum maturity. However, the projected amount of funds not expected to be disbursed within five years may be invested in notes and bonds maturing between three and five years. Additionally, funds may be invested for up to ten (10) years as further discussed in Section V. The City's Investment Policy does not specify a single benchmark as a goal or target yield for a rate of return on its investment portfolio. As a basis for comparison only, the Treasurer's monthly report will display the rates of return on the three-month Bill, six-month Bill, and the one and two-year U.S. Treasury Note, comparable -period rates for commercial paper, and the yield for the State Treasurer's Local Agency Investment Fund (LAIF). The Investment Policy shall be adopted by resolution of the La Quinta City Council on an annual basis. The Investment Policy will be adopted before the end of June of each year. This Executive Summary is only an overview of the City's Investment Policy. Reading this summary does not constitute a complete review, which can only be accomplished by reviewing all of the pages herein. 3 it 3) 2 City of Le Quinta Statement of Investment Policy July 1, 2012 through June 30, 2013 Adopted by the City Council on June 19, 2012 I GENERAL PURPOSE The general purpose of this document is to provide the rules and standards that must be followed in administering the City of La Quinta's deposits and investments. II INVESTMENT POLICY It is the policy of the City of La Quinta to deposit and invest public funds in a manner that shall provide: ➢. Safety of principal; ➢ Liquidity to meet all of the City's obligations and requirements that may be reasonably anticipated; ➢ A risk -based market rate of return. The Investment Policy conforms to all State and local statutes governing the investment of public funds and sets forth the permissible deposits and investments of the City's funds and the limitations thereon. III SCOPE Except as further detailed in Section XVII, this Investment Policy applies to all deposits and investments of the City of La Quints, Successor Agency to the City of La Quinta Redevelopment Agency and the City of La Quints Financing and Housing Authorities (hereafter referred to in this document as the "City"). These funds are reported in the City's Comprehensive Annual Financial Report (CAFR) and include all funds within the following fund types: ► General ► Special Revenue ► Capital Projects ► Debt Service ► Enterprise ► Internal Service ► Trust and Agency ► Any new fund types and fund(s) that may be created. IV OBJECTIVES The objectives of the City's investment activity, in order of priority and importance, are: 1. Safety of Principal Safety of principal is the foremost objective of the City's investment program. 4 333 Investments shall be undertaken in a manner that seeks to ensure the preservation of principal of the overall portfolio in accordance with the permissible deposits and investments. The City shall endeavor to preserve its investment principal by making only permissible deposits and investments, undertaken in a controlled manner to minimize the possibility of loss or misappropriation through malfeasance or otherwise. Investments not backed by the full faith and credit of the United States Government shall be diversified by allocating assets between different types of permissible investments, maturities, and issuers as a means to mitigate credit risk and interest rate risk. A. Credit Risk is the risk of loss from the failure of the security issuer or backer. Credit risk may be mitigated by: ► Limiting investments to investment grade securities as permitted in Section X; ► Diversifying the issuers of the securities in the investment portfolio so that potential losses due to issuer failure or individual securities downgrades may be minimized. B. Interest Rate Risk is the risk that market values of securities in the portfolio will decline due to changes in general interest rates. Interest rate risk may be mitigated by: ► Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity; and ► Investing operating funds primarily in shorter -term securities. C. Liquidity Risk is the risk that a security cannot be liquidated because of its unique features or structure or because it is thinly traded. Liquidity risk is not a material issue for the City's portfolio because of the permissible deposits and investments (see Section X) and because the City maintains a buy -and -hold policy and holds securities and other investments to maturity. A discussion of the City's investment process and risk is presented in Appendix I. 2. Provide Liquidity The investment portfolio shall remain sufficiently liquid to meet all of the City's cash needs that may be reasonably anticipated. This is accomplished by structuring the portfolio so that sufficient liquid funds are available to meet anticipated demands. Furthermore, since all possible cash needs cannot be anticipated the portfolio should be diversified and consist of securities with active secondary or resale markets. The City's policy is to hold securities and other investments to maturity. Accordingly, securities shall not be sold prior to maturity with the following exceptions: ► A security with declining credit quality can be sold early to minimize loss of principal; ► Unanticipated liquidity needs of the portfolio require that one or more securities be sold. 3 .J 4 5 3. Yield A Risk -Based Market Rate Of Return The City's investment portfolio shall be structured with the objective of yielding a risk - based market rate of return throughout budgetary and economic cycles. Return on investment is less important than the safety and liquidity objectives described above. The City's Investment Policy does not specify a single benchmark as a goal or target yield for a rate of return on its investment portfolio. The portfolio's rates of return will be influenced by several factors, including actions by the Federal Reserve Board, the marketplace, and overall economic perceptions and conditions. These factors will not affect yield during the securities' holding period because the City's buy -and -hold policy fixes the securities' yield at the time of purchase. As a basis for comparison only, the Treasurer's monthly reports will display the rates of return on the three-month Bill, six-month Bill, and one and two-year U.S. Treasury Note, comparable -period rates for commercial paper, and the yield for the State Treasurer's Local Agency Investment Fund (LAIF). The Treasurer may use these or any other published rates of return that the Treasurer deems appropriate for comparison to the return on the City's investment portfolio. V MAXIMUM MATURITIES It is the City's policy to hold securities and other investments until maturity, thus avoiding the risk of market value fluctuations with overall market interest rates. This buy -and -hold policy shall not prevent the sale of a security to minimize loss of principal when an issuer or backer suffers declining credit worthiness or when the liquidity needs of the City require that a security be sold. The buy -and -hold policy requires that the City's investment portfolio be structured so that sufficient liquid funds are available from maturing investments and other sources to meet all reasonably -anticipated cash needs. To meet anticipated cash needs, it is essential that the Treasurer have reliable, diligently prepared cash flow projections. Annually, the Treasurer shall project the amount of funds not expected to be disbursed within ten years. For FY 2012/2013, the amount of such funds is projected to be $30 million. Funds up to that amount may be invested in U.S. Treasury notes and bonds, Local Agency Obligations, and California Local Agency Obligations maturing between 3 and 10 years. For all other funds, investments are limited to three years maximum maturity. No more than 25% of surplus funds shall be invested in maturities exceeding two years and less than three years. VI PRUDENCE The City shall follow the Uniform Prudent Investor Act as adopted by the State of California in Probate Code Sections 16045 through 16054, Section 16053 sets forth the terms of a prudent person which areas follows: "Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence, discretion, and intelligence exercise in the professional management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." 11 3J5 11 VII AUTHORITY Authority to manage the City's investment portfolio is derived from sections 35607 and 35608 of City Ordinance 3.08.010. Management responsibility for the investment program is delegated to the City Treasurer for a period of one year pursuant to the City Council's annual adoption of the Investment Policy. The City Treasurer shall establish written procedures for the operation of the investment program consistent with the Investment Policy. Procedures should include reference to safekeeping, wire transfer agreements, banking service contracts, and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this Investment Policy and the procedures established by the City Treasurer. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The City Manager or his/her designee shall acknowledge in writing all purchases and sales of investments prior to their execution by the City Treasurer. Vlll ETHICS AND CONFLICTS OF INTEREST The City Manager, City Treasurer and city employees involved in the City's banking and investment process shall conduct the City's business in an ethical manner and refrain from any activity or relationship that may be, or have the appearance of, a conflict of interest. Any questionable activity or relationship shall be reported immediately and in compliance with the procedures set forth in Section 1.40 — Conflicts of Interest and Acceptance of Gifts and other Gratuities of the City of La Quinta Personnel Manual. Reporting must be made in accordance with the personnel policies of the City and, until resolved, the officer or employee shall refrain from participating in the City's business related to the matter. The City Manager, City Treasurer and city employees may conduct personal business with banks, brokers, and other financial institutions that are authorized to conduct business with the City provided that the terms of the activity to the accountholder with the City are the same as those that are available to the public in general. IX AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The City Treasurer maintains a listing of financial institutions which are approved for direct investment purposes. In addition a list will also be maintained of approved broker/dealers selected by credit worthiness, who maintain an office in the State of California. 1. Broker/Dealers who desire to become bidders for direct investment transactions must supply the City with the following: ► Current audited financial statements; ► Proof of Financial Industry Regulatory Authority (FINRA) Certification; ► Trading resolution; ► Proof of California registration; ► Resume of Financial broker; and ► Completion of the City of La Quinta Broker/Dealer questionnaire (see Appendix F) which contains a certification of having read the City's Investment Policy. 7 3 0 The City Treasurer shall evaluate the documentation submitted by the broker/dealer and independently verify existing reports on file for any firm and individual conducting investment related business. The City Treasurer will also contact the following agencies during the verification process: ► Financial Industry Regulatory Authority (FINRA) Public Disclosure Report File (1- 800-289-9999). ► State of California Department of Corporations (1-916-445-3062). The City Treasurer maintains a listing of financial institutions which are approved for investment purposes. All Broker/Dealers and financial institutions that provide investment services will be subject to City Council approval. Each securities dealer shall provide monthly and quarterly reports filed pursuant to U.S. Treasury Department regulations. Each mutual fund shall provide a prospectus and statement of additional information. 2. Financial Institutions will be required to meet the following criteria in order to receive City funds for deposit or investment (see Appendix E, "Listing of Approved Financial Institutions"): A. Insurance - Public Funds shall be deposited only in financial institutions having accounts insured by the Federal Deposit Insurance Corporation (FDIC). B. Collateral - The amount of the City's deposits or investments not insured by the FDIC —shall be collateralized by securities with market values of 110%, or by mortgages with market values 150%, of the amount of invested funds plus unpaid interest earnings. C. Disclosure - Each financial institution maintaining invested funds in excess of the FDIC insured amount shall furnish the City a copy of the most recent Call Report. The City shall not invest in excess of the FDIC insured amount in banking institutions which do not disclose to the city a current listing of securities pledged for collateral ization in public monies. X PERMISSIBLE DEPOSITS AND INVESTMENTS Permissible deposits and investments are summarized below. A more "comprehensive list is included in Appendix A. Permissible Investments and Limitations (See Appendix A for Additional Information) Maximum Allocation Maximum Maturity Restrictions Current/ Sweep Account: Checking &Savings Accounts FDIC Insured 8 Sweep Accounts 85% Portfolio On Demand U.S. Treasuries and/or GSE's Interest bearing active bank deposits — non FDIC insured collateralized by 60% Portfolio Current! $40 million 110% of eligible securities On Demand per bank s 3.7 Permissible Investments and Limitations Maximum Maximum Restrictions (See Appendix A for Additional Information) Allocation Maturity <_ Certificates of Deposit - FDIC Insured o 60 /o Portfolio 3 Years ding interest including interest per institution <=$30,000,000 U.S. Treasury Bills, Notes and Bonds, and Government National 100% Portfolio 3 Years maturing 3-10 Mortgage Association (GNMA) Securities Yrs. <=$30,000,000 maturing 3-10 Local Agency Bonds/CalHomia Local Agency Obligations 100% Portfolio 10 Years Yrs. Long term "A, A2, A" or better U.S. Government Agency Securities and Federal Government Securities (except collateralized mortgage obligations (CMO's) or structured notes which contain embedded rate options): - Federal National Mortgage Association (FNMA) $20,000,000 3 Years - Federal Home Loan Bank Notes & Bonds (FHLB) $25,000,000 3 Years - Federal Farm Credit Bank (FFCB) $30,000,000 3 Years - Federal Home Loan Mortgage Corporation (FHLMC) $20.000,000 3 years Prime Commercial Paper including Temporary Liquidity Guarantee 15% Portfolio 90 Da $5,000,000 per Program (TLGP) issuer maximum. Local Agency Investment Fund (LAIF) 30% Portfolio Current / On Demand $40 million per account. Money market mutual funds regulated by the SEC that consist only of US 200% Portfolio Current / Maintain $1 per Treasury Securities or GSE's and maintain a par value of $1 per share On Demand share par value $5,000,000 max Corporate Notes 10% 3 Years per issuer AA rated or better $10,000,000 max Corporate Notes - Temporary Liquidity Guarantee Program (TLGP) 20% 3 Years per issuer, AA rated or better. Requires Professionally Managed Account 10% 3 Years City Council - Approved RFP Long -Term Scale S&P AAA, AA+, AA, AA-, A+, A Moody's Aaa, Aa1, Aa2, Aa3, Al, A2 Fitch AAA, AA+, AA, AA-, A+, A 1. Checking Savings, and Sweep Accounts - The City will only maintain checking, savings, and sweep accounts with FDIC insured financial institutions. As authorized by the City Council, a U.S. Treasury and/or U.S. Agency Securities Money Market Sweep Account with a $50,000 target balance may be maintained in conjunction with the checking account. In addition, the Treasurer may invest in an interest bearing active deposit account as approved Government Code Section 53632. The deposit account must be collateralized with securities that are in accordance with Government Code Sections 53632.5(c). In addition the market value of the collateralized securities must be maintained in accordance with 53652 (a), and be held by a custodian in accordance with the requirements of Government Code Section 53656. The proposition of the City's share of the deposit account shall be determined in accordance with Government Code Section 53658. 9 . It 3118 2. Certificates of Deposit - As authorized in Government Code Section 53649, Certificates of Deposit are fixed term investments which are required to be collateralized from 1 10% to 150% depending on the specific security pledged as collateral in accordance with Government Code Section 53652. There are no portfolio limits on the amount or maturity for this investment vehicle. Collateralization will be required for Certificates of Deposits in excess of the FDIC insured amount. The type of collateral is limited to City authorized investments. Collateral will always be held by an independent third party from the institution that sells the Certificates of Deposit to the City. Evidence of compliance with State Collateralization policies must be supplied to the City and retained by the City Treasurer as follows: A. Certificates of Deposits Insured by the FDIC: The City Treasurer may waive collateralization of a deposit that is federally insured. B. Certificates of Deposit in excess of FDIC Limits: The amount not federally insured shall be 110% collateralized securities or 150% mortgages market value of that amount of invested funds plus unpaid interest earnings. The City's Investment Policy limits the percentage of Certificates of Deposit to 60% of the portfolio. ➢ The City does not allow investments in CDAR's, or negotiable (secondary market) certificates of deposit. 3. U.S. Treasury Bills, Notes and Bonds and Government National Mortgage Associations (GNMA) securities - The City may invest in U.S. Treasury bills, notes, and bonds, and GNMA securities directly issued and backed by the full faith and credit of the U.S. Government. The City's Investment Policy limits investments in U.S. Treasury issues and GNMA's to 100% of the portfolio. ➢ The City's Investment Policy does not allow investments in state indebtedness 4. U.S. Government Agency Securities and Federal Government Securities - The City may invest in securities issued by U.S. Government instrumentalities and agencies (commonly referred to as government sponsored enterprises or GSE's). These securities are not backed by the full faith and credit of the U.S. Government. Publicly owned GSE's include Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC) and Student Loan Marketing Association (SLMA). Non -publicly owned GSE's include the Federal Home Loan Bank (FHLB), Federal Farm Credit Bank (FFCB), Federal Land Bank (FLB) and Federal Intermediate Credit Bank (FICB). The City's Investment Policy allows investment only in securities of FNMA, FHLMC, FHLB and FFCB. For Fiscal Year 2010/2011, the maximum face amount per issuer is $20 million for FNMA and FHLMC, $25 million for FHLB and $30 million for FFCB. In addition, no more than 30% of the portfolio surplus may be invested in all GSE's combined with a maximum $10 million face amount per purchase. 5. Prime Commercial Paper - As authorized in Government Code Section 53601(g), a portion of the City's portfolio may be invested in commercial paper of the highest rating (A-1 or P- 1) as rated by Moody's or Standard and Poor's. There are a number of other qualifications regarding investments in commercial paper based on the financial strength of the 10 3-39 corporation and the size of the investment. The City's Investment Policy permits investments in commercial paper with the following limitations: A. Maximum 15% of the portfolio. B. Maximum maturity of 90 days. C. Maximum of $5 million per issuer. These limitations are more restrictive than the State code allowed amounts of 25% of the total portfolio with maturities up to 270 days with no per -issuer limitations. The City is also permitted to invest in commercial paper issued under the FDIC Temporary Liquidity Guarantee Program subject to the aforementioned commercial paper limitations. 6. State Treasurer's Local Agency Investment Fund (LAIF) - As authorized in Government Code Section 16429.1 and by LAIF procedures, local government agencies are each authorized to invest a maximum of $50 million per account in this investment program administered by the California State Treasurer. The City Treasurer may not invest more than $40 million per account in LAIF. The City's investment in LAIF is allowable as long as the average maturity of its investment portfolio does not exceed two years, unless specific approval is authorized by the City Council. The City has two accounts with LAIF and limits investment to 30% of the portfolio. 7. Money Market Mutual Funds - As authorized in Government Code Section 53601(k), local agencies are authorized to invest in shares of beneficial interest issued by diversified management companies (mutual funds) in an amount not to exceed 20% of the agency's portfolio. There are a number of other qualifications and restrictions regarding allowable investments in corporate notes and shares of beneficial interest issued by mutual funds which include (1) attaining the highest ranking or the highest letter and numerical rating provided by not less than two of the three largest nationally recognized rating services, or (2) having an investment advisor registered with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations and with assets under management in excess of five hundred million dollars ($500,000,000). The City's Investment Policy only allows investments in mutual funds that are. money market funds maintaining a par value of $1 per share that invest in direct issues of the U.S. Treasury and/or US Agency Securities with an average maturity of their portfolio not exceeding 90 days and the City limits such investments to 20% of the portfolio. 8. Corporate Notes - As authorized in Government Code Section 53601 (j), local agencies may invest in corporate notes. The notes must be issued by corporations organized and operating in the United States or by depository institutions licensed by the United States or any other state and operating in the United States. The City's Investment Policy allows investment in corporate notes authorized by the Government Code with the following limitations: ► Maturities shall not exceed three years from date of purchase. ► Eligible notes shall be regularly quoted and.traded in the marketplace. ► Eligible notes shall be rated "AVor better. ► Total investment shall not exceed 10% of the portfolio for non -Temporary Liquidity Guarantee Program (TLGP) Corporate Notes and 20% of the portfolio for TLGP 11 31O Corporate Notes, and ► The maximum aggregate investment shall not exceed $5 million face amount for each issuer. This is more restrictive than the State code allowed amounts of 30% of the total portfolio with maturities up to five years with no per -issuer limitations. The City is also permitted to invest in corporate notes issued under the FDIC Temporary Liquidity Guarantee Program subject to the aforementioned corporate note limitations, except that corporate notes issued under the Temporary Liquidity Guarantee Program or otherwise backed by the United States government shall be limited to 20% of the portfolio and the maximum aggregate investment for such notes shall not exceed $10 million face amount for each issuer. 9. Professionally Managed Account(s) - The City Treasurer may place up to 10% of the portfolio with a professional portfolio management firm ("PPMF"). The PPMF will be approved by the City Council based upon the City Treasurer's recommendation pursuant to completion of a request for proposal (RFP) as outlined in Appendix G. The PPMF shall have: (a) An established professional reputation for asset or investment management; (b) Knowledge and working familiarity with State and Federal laws governing and restricting the investment of public funds; (c) Substantial experience providing investment management services to local public agencies whose investment policies and portfolio size are similar to those of the City; (d) Professional liability (errors and omissions) insurance and fidelity bonding in such amounts as are required by the City; (e) Registration with the Securities and Exchange Commission under the Investment -Advisers Act of 1940. Before engagement by the City and except as may be specifically waived or revised, the PPMF shall commit to adhere to the provisions of the City's Investment Policy with the following exceptions: (f) The PPMF may be granted the discretion to purchase and sell investment securities in accordance with Appendix I of this Investment Policy; (g) The PPMF is not required to adhere to the buy -and -hold policy of the City's Investment Policy, and; (h) The PPMF does not need City Manager or City Treasurer approval to make permissible investments as detailed in column 8 of Appendix H of this Investment Policy. 10. Local Agency Bonds and California Local Agency Obligations — The City may invest in California local agency obligations pursuant to 56301(a) and 53301(a). 53601(a) pertains to investing in bonds issued by a local agency, department, board, agency or authority of the local agency. 53601(e) pertains to investing in bonds and other defined indebtedness of a local agency or department, board, agency or authority of the local agency within the State of California. The City's Investment Policy limits investments in Local Agency Bonds and California Local Agency obligations to 30% of the portfolio with up to a ten year maximum maturity. In addition, the Agency obligations must be invested in the long term rating of A, A2, A or better by S&P, Moody's or Fitch. 12 311 In the case of an initial public offering, including refinancings, the Treasurer may purchase directly from the Bond Underwriter. If the case of secondary issues, the Treasurer will rely on the approved Broker/Dealers. XI INVESTMENT POOLS There are three (3) types of investment pools: ► State -run pools (e.g., LAIF); ► Pools that are operated by a political subdivision where allowed by law and the political subdivision is the trustee (e.g., County Pools); ► Pools that are operated for profit by third parties. The City's Investment Policy permits investment only in pools authorized in Section X. XII PAYMENT AND CUSTODY The City shall engage qualified third party custodians to act in a fiduciary capacity to maintain appropriate evidence of the City's ownership of securities and other eligible investments. Such custodians shall disburse funds, received from the City for a purchase, to the broker, dealer or seller only after receiving evidence that the City has legal, record ownership of the securities. Even though ownership is evidenced in book -entry form rather than by actual certificates, this procedure is commonly accepted as the delivery versus payment (DVP) method for the transfer of securities. XIII INTEREST EARNING DISTRIBUTION POLICY Interest earnings are generated from pooled investments and specific investments. Pooled Investments - It is the general policy of the City to pool all available operating cash of the City of La Quints, Successor Agency to the City of La Quinta Redevelopment Agency and La Quinta Financing and Housing Authorities and allocate interest earnings, in the following order, as follows: A. Payment to the General Fund of an amount equal to the total annual bank service charges as incurred by the general fund for all operating funds as included in the annual operating budget. B. Payment to the General Fund of a management fee equal to 5% of the annual pooled cash fund investment earnings. C. Payment to each fund of an amount based on the average computerized daily cash balance included in the common portfolio for the earning period. 2. Specific Investments - Specific investments purchased by a fund shall incur all earnings and expenses to that particular fund. 312 13 XIV INTERNAL CONTROLS AND INDEPENDENT AUDITOR The City Treasurer shall establish a system of internal controls to accomplish the following objectives: ► Safeguard assets; ► The orderly and efficient conduct of its business, including adherence to management policies; ► Prevention or detection of errors and fraud; ► The accuracy and completeness of accounting records; and ► Timely preparation of reliable financial information. While no internal control system, however elaborate, can guarantee absolute assurance that the City's assets are safeguarded, it is the intent of the City's internal control to provide a reasonable assurance that management of the investment function meets the City's objectives. The internal controls shall address the following: Control of collusion. Collusion is a situation where two or more employees are working in conjunction to defraud their employer. 2. Separation of transaction authority from accounting and record keeping. By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. Custodial safekeeping. Securities purchased from any bank or dealer including appropriate collateral (as defined by State Law) shall be placed with an independent third party for custodial safekeeping. 4. Avoidance of physical delivery securities. Book entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. Clear delegation of authority to subordinate staff members. Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities as outlined in the Segregation of Major Investment Responsibilities appendices. 6. Written confirmation or telephone transactions for investments and wire transfers. Due to the potential for error and improprieties arising from telephone transactions, all telephone transactions shall be supported by written communications or electronic confirmations and approved by the appropriate person. Written communications may be via fax if on letterhead and the safekeeping institution has a list of authorized signatures. Fax correspondence must be supported by evidence of verbal or written follow-up. 7. Development of a wire transfer agreement with the City's bank and third party custodian. This agreement should outline the various controls, security provisions, and delineate responsibilities of each party making and receiving wire transfers. The System of Internal Controls developed by the City, shall be reviewed annually by the independent auditor in connection with the annual audit of the City's Financial Statements. 30 14 The independent auditor's letter on internal control over financial reporting and compliance as it Pertains to cash and investments, if any, shall be directed to the City Manager who will direct the City Treasurer to provide a written response to the independent auditor's letter. The auditor's letter, as it pertains, to cash and investment activities and the City Treasurer's response shall be provided to the City's Investment Advisory Board for their consideration. Following the completion of each annual audit, the independent auditor shall meet with the Investment Advisory Board and discuss the auditing procedures performed and the review of internal controls for cash and investment activities. See Appendix D, "Segregation of Major Investment Responsibilities." XV REPORTING STANDARDS The City Treasurer shall submit a monthly Treasurers Report to the City Council and the Investment Advisory Board that includes all cash and investments under the authority of the Treasurer. The Treasurer's Report shall summarize cash and investment activity and changes in balances and include the following: ► A certification by the City Treasurer. ► A listing of purchases and sales/maturities of investments. ► Cash and Investments categorized by authorized investments, except for LAIF which will be provided quarterly and show yield and maturity. ► Comparison of month end actual holdings to Investment Policy limitations. ► Current year and prior year monthly history of cash and investments for trend analysis. ► Balance Sheet. ► Distribution of cash and investment balances by fund. ► A year to date historical cash flow analysis and projection for the next six months. ► A two-year list of historical interest rates. XVI FINANCIAL ASSETS AND INVESTMENT ACTIVITY NOT SUBJECT TO THIS POLICY The City's Investment Policy does not apply to the following: ► Cash and Investments raised from Conduit Debt Financing; ► Funds held in trust in the City's name in pension or other post -retirement benefit programs; ► Cash and Investments held in lieu of retention by banks or other financial institutions for construction projects; ► Short or long term loans made to other entities by the City or Agency; and Short term (Due to/from) or long term (Advances from/to) obligations made either between the City and its funds or between the City and Agency. XVII INVESTMENT OF BOND PROCEEDS The City's Investment Policy shall govern bond proceeds and bond reserve fund investments. California Code Section 5922 (d) governs the investment of bond proceeds and reserve funds in accordance with bond indenture provisions which shall be structured in accordance with the City's Investment Policy. 15 314 Arbitrage Requirement - The US Tax Reform Act of 1986 requires the City to perform arbitrage calculations as required and return excess earnings to the US Treasury from investments of proceeds of bond issues sold after the effective date of this law. These arbitrage calculations may be contracted with an outside source to provide the necessary technical assistance to comply with this regulation. Investable funds subject to the 1986 Tax Reform Act will be kept segregated from other funds and records will be kept in a fashion to facilitate the calculations. The City's investment position relative to the new arbitrage restrictions is to continue pursuing the maximum yield on applicable investments while ensuring the safety of capital and liquidity. It is the City's position to continue maximization of yield and to rebate excess earnings, if necessary. XVIII INVESTMENT ADVISORY BOARD - CITY OF LA QUINTA The Investment Advisory Board (IAB) is a standing board composed of five members from the public that are appointed by the City Council. Background information will be requested and potential candidates must agree to a background check and verification. On an annual basis, in conjunction with the Political Reform Act disclosure statutes, or at any time if a change in circumstances warrants, each board member will provide the City Council with a disclosure statement which identifies any matters that have a bearing on the appropriateness of that member's service on the board. All board members shall report annually to the City Clerk on Form 700, Statement of Economic Interests, any activities, interests, or relationships that may be, or have the appearance of, a conflict of interest. The IAB must meet at least quarterly, but usually meets monthly, to: 1. Review at least annually the City's Investment Policy and recommend appropriate changes; 2. Review monthly treasury report and note compliance with the Investment Policy and adequacy of cash and investments for anticipated obligations; 3. Receive and consider other reports provided by the City Treasurer; 4. , Meet with the independent auditor after completion of the annual audit of the City's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls and findings for cash and investment activities, and; 5. Serve as a resource for the City Treasurer on matters such as proposed investments, internal controls, use or change of financial institutions, custodians, brokers and dealers. The IAB will report to the City Council after each meeting either in person or through correspondence at a regular City Council meeting. See Appendix B: "Investment Advisory Board Provisions." XIX INVESTMENT POLICY ADOPTION The City's Investment Policy will be reviewed annually by the City's Investment Advisory Board and the City Treasurer. The Investment Advisory Board will forward the Investment Policy with any revisions to the City Manager and City Attorney for their review and comment. A joint 16 315 meeting will be held with the Investment Advisory Board, City Manager, City Attorney, and City Treasurer to review the Investment Policy and any comments prior to submission to the City Council for their consideration. The Investment Policy shall be adopted by resolution of the City Council annually before the end of June of each year. 3 :i 6 17 I P zi U) Z cW G \W Z 0 Z Q a0. 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((dm0n7 E m UYam <0h O 0 EO N JZN F 'y0 uai d UEX mm Em Cn` r'T E mQ T m v O O2. T a� `cZm• o C- Jo m O O E0y Z SLL E c -Kf Z Z 0 d mm men m m Em m om mrn N m C� Om E ° a Q0. 08 m, o 2 d`0 0 EL 00p J` 8 0 mf 0 L E 0 E Emu 0 0 O0> UVc% Q= O U �Z :jwO LLd) O> U U~ °. J m m a 311 `oE d N 0 « C E N y L O m`- `a a ° ppp a A C -3o w m CNC O C O pp YN 5a 6 EL c'y ga U my C N «_ 2 UN D ND c N Q N- c €n ¢ a a 'oo E E cd EVa m eEm c li ;° E n i y E d a c am.- E Cm c nc N» v C O N C N Lq N 0-- i O a ry1 So E r Q t a 0 a a r m C o f or E m« .�t�i 0 =00 " 0 m -0d m .wc 'O, C O U O u) V O L j _� Z Oi N Audi Q �'da8i a m a c °=> d �+ I -co rQaLL9oD:i d0c L^ 9 r 7 Y0L �eN—W_ Cm �j ._ > d a- c d a C U�5 °.%o�wR1 amp'°L 0 d2o E A' 2S dma a>i yy` o in O LL 6 of � d ,0 Z d M f O O N Y1 r C o a m c E m L O o ~ E CO)n d W a" m Y'- U w i p08 cp y o o c c 09 d— MC 5 vs Yi a>u'i O o d c c °$ EL n w m oc d EmE yS E yom « os' 'dmm d N- d > o a— C m m Zm c T, Uo o pOuod . E m E o9 N .N NlV 3L EvO e c 40 U>. Na ' cc V m . aOcN c Z.a —00 c m °� ° LL° 6 0,E c -n OE 'mac .d @ r00 c o �>cd wmEOO.=0mQ nd d Nddm c p W O �cd. «> 0 E c Y° �.cm ^ E E8— ndd dS L v La O o m mw E5Da U— o Em � 0� '2« 1 .5 , 0 yp0 w U §om 20m odd m °c�O0 E aag ° E ydc n`� EO 0� a E j Y n o A Wa ca= cE do = E>• N C m r �i Em O cc 00 N C yw C d d d C n 10 n s C y ° O d >d C L >> C muVi o c°E' dV 000 '" m� and Lo aw3 FL-U Q.- U is Q� F �I V `N N d r N PY V N fD A GD C C L i m 19 31B Appendix B City of La Quinta Municipal Code Chapter 2.70 INVESTMENT ADVISORY BOARD PROVISIONS Sections: 2.70.010 General Rules Regarding Appointment. 2.70.020 Board meetings. 2.70.030 Board functions. 2.70.010 General rules regarding appointment A. Except as set out below, see Chapter 2.06 for General Provisions. B. The Investment Advisory Board (the"board") is a standing board composed of five (5) members from the public that are appointed by city council. C. Applicants for the board should have a background in finance, preferably with knowledge and/or experience in markets, controls and accounting for securities. Background information will be requested and potential candidates must agree to a background check and verification. D. On an annual basis, in conjunction with the Political Reform Act disclosure statutes, or at any time if a change in circumstances warrants, each board member will provide the City Council with a disclosure statement which identifies any matters that have a bearing on the appropriateness of that member's service on the board. Such matters may include, but are not limited to, changes in employment, changes in residence, or changes in clients. E. To promote continuity, the expiration of the terms of the members of the board shall be staggered. The term of service is three years, with one or two terms expiring each year. 2.70.020 Board meetings. The Board usually will meet monthly, but this schedule may be extended to quarterly meetings upon the concurrence of the Board and the City Council. The specific meeting dates will be determined by the Board Members and meetings may be called for on an as needed basis. 2.70.030 Board functions. A. The principal functions of the Board are: (1) review at least annually the City's Investment Policy and recommend appropriate changes; (2) review monthly Treasury Report and note compliance with the Investment Policy and adequacy of cash and investments for anticipated obligations; (3) receive and consider other reports provided by the City Treasurer; (4) meet with the independent auditor after completion of the annual audit of the City's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls, and findings for cash and investment activities, and; (5) serve as a resource for the City Treasurer on matters such as proposed investments, internal controls, use or change of financial institutions, custodians, brokers and dealers. B. The Board will report to the City Council after each meeting either in person or through correspondence at a regular City Council meeting. 20 319 Appendix C City of La Quinta Municipal Code Chapter 3.08 INVESTMENT OF MONEYS AND FUNDS Sections: 3.08.010 Investment of city moneys and deposit of securities. 3.08.020 Authorized investments. 3.08.030 Sales of securities. 3.08.040 City bonds. 3.08.050 Reports. 3.08.060 Deposits of securities. 3.08.070 Trust fund administration. 3.08.010 Investment of city moneys and deposit of securities. Pursuant to, and in accordance with, and to the extent allowed by, Sections 53607 and 53608 of the Government Code, the authority to invest and reinvest moneys of the city, to sell or exchange securities, and to deposit them and provide for their safekeeping, is delegated to the city treasurer. (Ord. 2 § 1 (part), 1982) 3.08.020 Authorized investments. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to purchase, at their original sale or after they have been issued, securities which are permissible investments under any provision of state law relating to the investing of general city funds, including but not limited to Sections 53601 and 53635 of the Government Code, as said sections now read or may hereafter be amended, from moneys in his custody which are not required for the immediate necessities of the city and as he may deem wise and expedient, and to sell or exchange for other eligible securities and reinvest the proceeds of the securities so purchased. (Ord. 2 § 1 (part), 1982) 3.08.030 Sales of Securities. From time to time the city treasurer shall sell the securities in which city moneys have been invested pursuant to this chapter, so that the proceeds may, as appropriate, be applied to the purchase for which the original purchase money may have been designated or placed in the city treasury. (Ord.2 § I (part), 3.08.040 City bonds. Bonds issued by the city and purchased pursuant to this chapter may be cancelled either in satisfaction of sinking fund obligations or otherwise if proper and appropriate; provided, however, that the bonds may be held uncancelled and while so held may be resold. (Ord. 2 § 1 (part), 1982) 21 3?0 3.08.050 Reports. The city treasurer shall make a monthly report to the city council of all investments made pursuant to the authority delegated in this chapter. (Ord. 2 § 1 (part), 1982) 3.08.060 Deposits of securities. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to deposit for safekeeping, the securities in which city moneys have been invested pursuant to this chapter, in any institution or depository authorized by the terms of any state law, including but not limited to Section 53608 of the Government Code as it now reads or may hereafter be amended. In accordance with said section, the city treasurer shall take from the institution or depository a receipt for the securities so deposited and shall not be responsible for the securities delivered to and receipted for by the institution or depository until they are withdrawn therefrom by the city treasurer. (Ord. 2 § 1 (part), 1982 3.08.070 Trust fund administration. Any departmental trust fund established by the city council pursuant to Section 36523 of the Government Code shall be administered by the city treasurer in accordance with Section 36523 and 26524 of the Government code and any other applicable provisions of law. (Ord. 2 § 1 (part), 1982) 22 321 SEGREGATION OF MAJOR INVESTMENT RESPONSIBILITIES Function Develop and Recommend Modifications to City's Formal Investment Policy Review City's Investment Policy and Recommend City Council Action Adopt Formal Investment Policy Implement Formal Investment Policy Review Financial Institutions & Select Investments Acknowledge Investment Selections Execute Investment transactions Confirm Wires (if applicable) Record Investment Transactions in City's Accounting Records Investment Verification (match broker confirmation to City investment records) Reconcile Investment Records to Accounting Records and BankStatements Reconcile Investment Records to Treasurers Report of Investments Security of Investments at City Security of Investments outside City Review Internal Control Procedures 23 Appendix D Responsible Parties Investment Advisory Board and City Treasurer City Manager and City Attorney City Council City Treasurer City Treasurer City Manager or his/her designee City Treasurer or City Manager Accounting Manager or Financial Services Assistant Accounting Manager or Financial Services Assistant City Treasurer and Financial Services Assistant Financial Services Assistant Accounting Manager Accounting Manager or Senior Secretary Third Party Custodian External Auditor 3 2- Appendix E LISTING OF APPROVED FINANCIAL INSTITUTIONS 1. Banking Services Wells Fargo Bank, Government Services,. Los Angeles, CA (Banking Services) Rabobank N.A., Government Banking Group, Roseville, CA (Collateralized Bank Deposits) 2. Custodian Services Bank of New York/Mellon, Los Angeles, CA 3. Deferred Compensation International City/County Management Association Retirement, Corporation 4. Broker/Dealer Services Banc of America Securities/Merrill Lynch, San Francisco, CA Morgan Stanley, San Rafael, CA CitiGroup, Costa Mesa, CA 5. Government Pool State of California Local Agency Investment Fund City of La Quinta Account 6. Bond Trustees 1991 City Hall Revenue Bonds - US Bank 1991 RDA Project Area 1 - US Bank 1992 RDA Project Area 2 - US Bank 1994 RDA Project Area 1 - US Bank 1998 RDA Project Area 1 &2 — US Bank 2001 RDA Project Area 1 — US Bank 2002 RDA Project Area 1 — US Bank 2003 RDA Project Area 1 — US Bank 2011 RDA Project Area 2 — US Bank 2011 Fin Auth Housing 1 &2 — US Bank Assessment Districts — US Bank No Changes to this listing may be made without City Council approval 24 323 Appendix F 1. 2. 3. 4. BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION Name of Firm: Address: Telephone: Broker's Representative to the City (attach resume): Telephone:) ) 5. Manager/Partner-in-charge (attach resume): Title: Telephone: 6. List all personnel who will be trading With or quoting securities to City employees (attach resume) Name: Title: Telephone: (_) ( ) 7. Which of the above personnel have read the City's Investment Policy? 8. Which instruments are offered regularly by your local office? (Must equal 100%) _% U.S. Treasuries % Repos • BA's % Reverse Repos • Commercial Paper % CMO's • CD's % Derivatives • Mutual Funds % Stocks/Equities % Agencies (specify): ,% Other (specify): 9. References -- Please identify your most directly comparable public sector clients in our geographical area. Entity Entity 25 V4 Contact Telephone (_) Client Since Contact _ Telephone Client Since 10. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. 11 12 13 Has your firm or your local office ever been subject to a regulatory or state/ federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so, explain. Has a client ever claimed in writing that you were responsible for an investment loss? Yes No If yes, please provide action taken Has a client ever claimed in writing that your firm was responsible for an investment loss? Yes No If yes, please provide action taken Do you have any current or pending complaints that are unreported to FINRA? Yes No If yes, please provide action taken Does your firm have any current, or pending complaints that are unreported to FINRA? Yes No If yes, please provide action taken Explain your clearing and safekeeping procedures, custody and delivery process. Who audits these fiduciary responsibilities? 26 :325 Latest Audit Report Date 14. How many and what percentage of your transactions failed? Last month? % $ Last year? % g 15. Describe the method your firm would use to establish capital trading limits for the City of La Quinta. 16. Is your firm a member in the S.LP.C. insurance program? Yes No If yes, explain primary and excess coverage and carriers. 17. What portfolio information, if any, do you require from your clients? 18. What reports and transaction confirmations or any other research publications will the City receive? 19. Does your firm offer investment training to your clients? Yes No 20. Does your firm have professional liability insurance? Yes No If yes, please provide the insurance carrier, limits and expiration date. 21. Please list your FINRA/NASD Registration Number 22. Do you have any relatives who work at the City of La Quinta? Yes No If yes, Name and Department 23. Do you maintain an office in California? Yes No 24. Do you maintain an office in La Quinta or Riverside County? Yes No 25. Please enclose the following: ► Latest audited financial statements. ► Samples of reports, transaction confirmations and any other research/publications the City will receive. ► Samples of research reports and/or publications that your firm regularly provides to clients. ► Complete schedule of fees and charges for various transactions. 27 3?6 'CERTIFICATION' *CERTIFICATION I hereby certify that I have personally read the Statement of Investment Policy of the City of La Quinta, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of La Quinta. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of La Quinta of all foreseeable risks associated with financial transactions conducted with our firm. By signing this document the City of La Quinta is authorized to conduct any and all background checks. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. Broker Sales Manager and/or Managing Partner* Date Title W? 3 .-_ Request for Proposals Appendix G Professional Portfolio Management Firm City of La Quinta, CA The City of La Quinta, CA is soliciting Requests for Proposals (RFP) from interested firms for the provision of a discretionary investment management services for City of La Quinta, CA. The portfolio to be managed of the invested assets is will be approximately 10% of the City's investment portfolio and will be invested between 0 - 3 years. The investment of City of La Quinta, CA's funds is guided by the applicable State statutes and the City of La Quinta, CA's investment policy. A copy of the investment policy is attached for your information. Questions regarding this RFP should be directed to: Name: Title: City of: Address: City, State, Zip Code: Phone Number: John M. Falconer Finance Director/Treasurer La Quinta, CA P.O. Box 1504 La Quinta, CA 92247-1504 (760)777-7150 I. CRITERIA FOR EVALUATION AND SELECTION ■ Experience of the firm in providing services to public sector entities of similar size and with similar investment objectives; ■ Professional experience and qualifications of the individuals assigned to the account; ■ Portfolio management resources, investment philosophy and approach; ■ Responsiveness to the RFP, communicating an understanding of the overall program and services required; ■ Reporting capabilities; ■ Fees. Il. SELECTION TIMETABLE A. [Month, Day and Year] Proposals due by [Time] PST. B. [Month, Day and Year] Proposals evaluated: to be determined C. [Month, Day and Year] [City of La Quinta, CA] [Board/Council] approves selection and awards contract. III. FORMAT FOR PROPOSALS Please format your response to this RFP in the following manner: A. Organization 1. Describe your organization, date founded, ownership and other business affiliations. Provide number and location of affiliated offices. Specify the number of years your organization has provided investment management service. 2. Describe your firm's revenue sources (e.g., investment management, institutional research, etc.) and comment on your firm's financial condition. 3. Within the past three years, have there been any significant developments in your organization (e.g., changes in ownership, new business ventures)? Do you expect any changes in the near future? 4. Describe any U.S. Securities and Exchange Commission (SEC) censures or litigation involving your organization, any officer, or employee at any time in the last ten years. 5. Describe the firm's fiduciary liability and/or errors and omissions insurance coverage. Include dollar amount of coverage. B. Personnel 1. Identify the number of professionals employed by your firm by classification. 2. Provide an organization chart showing function, positions, and titles of all the professionals in your organization. 3. Provide biographical information on investment professionals that will be involved in the decision -making process for our portfolio, including number of years at your firm. Identify the person who will be the primary portfolio manager assigned to the account. 4. Describe your firm's compensation policies for investment professionals and address any incentive compensation programs. C. Assets Under Management 1. Summarize your institutional investment management asset totals by category for your latest reporting period in the following table: Other Restrictive Number Operating Funds Number of Funds of Clients Clients Governmental $ $ Governmental Pension Non Governmental Pension S S KN N/A N/A N/A N/A 329 Corporate S N/A N/A High Net Worth Client S N/A N/A Endowmental/Foun- dation $ N/A N/A 2. Provide the number of separate accounts whose portfolios consist of operating funds. 3. List in the following table the percentage by market value of aggregate assets under all governmental accounts under management for your latest reporting period: Type of Asset U.S. Treasury securities Federal Agency obligations Corporate securities rated AAA -AA Corporate securities rated A Corporate securities rated BBB or lower Percent by Market Value Other (specify ) 4. Describe the procedures that your firm has in place to address the potential or actual credit downgrade of an issuer and to disclose and advise a client of the situation. 5. Provide data on account/asset growth over the past five years. Indicate the number of government accounts gained and the number of government accounts lost. 6. List your five governmental largest clients. Identify those that are exclusively operating fund relationships and/or those that are other relationships (e.g., bond fund, retirement fund). 7. Provide a copy of the firm's Form ADV, Parts I and II (including all schedules). 8. Provide proof of State of California Registration, if your firm is not eligible for SEC registration. 9. Provide a sample contract for services. 31t, 330 D. Philosophy/Approach 1 . Describe your firm's investment philosophy for public clients, including your firm's philosophy regarding average duration, maturity, investment types, credit quality, and yield. 2. Describe in detail your investment process, as you would apply it to City of La Quinta, CA's portfolio. 3. What are the primary strategies for adding value to portfolios? 4. Describe the process you would recommend for establishing the investment objectives and constraints for this account. 5. Describe in detail your process of credit risk management, including how you analyze credit quality, monitor credits on an ongoing basis, and report credit to governmental accounts. 6. Describe your firm's trading methodology. 7. Describe your firm's decision -making process in terms of structure, committees, membership, meeting frequency, responsibilities, integration of research ideas, and portfolio management. 8. Describe your research capabilities as they would pertain to governmental accounts. What types of analysis do you use? 9. Describe the firm's approach to managing relationships with the broker -dealer community. E. Portfolio Management 1. Are portfolios managed by teams or by one individual? 2. What is the average number of accounts handled per manager? 3. Which professional staff member will be the primary client contact for City of La Quinta, CA? 4. How frequently are you willing to meet with us? 5. Describe procedures used to ensure that portfolios comply with client investment objectives, policies, and bond resolutions. F. Fees Charged 1. Please include a copy of your firm's fee schedule applicable to this RFP. 2. Identify any expenses that would not be covered through this fee structure and would be required in order to implement the firm's program. 32 A 331 3. Is there a minimum annual fee? G. Performance Reporting 1. Please report on all accounts under $100 million. 2. Please provide performance history for governmental accounts for the last five years. 3. Please provide risk measurements for governmental accounts for the last five years. 4. Indicate whether your returns are calculated and compiled in accordance with the Association for Investment Management and Research (AIMR/CFA Institute) standards. 5. Do your reports conform to the State of California reporting standards? Are you willing to customize your reports to meet our specifications? 6. How will you notify us of investment transactions? 7. Are confirmations of investment transactions sent directly by the broker/dealer to the client? 8. Do your reports include rating information on investments which is required by GASB 40? H. References Provide a list of at least five (5) client references in California. References should be public agencies with portfolio size and investment objectives similar to City of La Quinta, CA. Include length of time managing the assets, contact name, and phone number. I. Insurance Requirements Exhibit A defines the insurance requirements that will need to be met prior to the [Board/Council]'s approval of any agreement for services. J. Submittal of proposals 1. Seven (7) copies of the proposal shall be submitted in a sealed envelope bearing the caption RFP,for (City of La Quinta, CA) and addressed to: City of La Quinta, CA P.O. Box 1504 La Quinta, CA 92247-1504 Attention: John Falconer,Finance Director/Treasurer 2. Proposal must be received no later than [Time] PST on [Month, Day, and Year]. 33 -.It 332 3. Proposals should be verified before submission. The City of La Quinta, CA shall not be responsible for errors or omissions on the part of the respondent in preparation of a proposal. The City of La Quinta, CA reserves the right to reject any and all proposals, to wave any irregularities, or informalities in the proposals, and to negotiate modifications to any proposal. Enclosures: Investment Policy Treasurers Report 34 333 x X C G1 a a C V LL Y C N m m C f0 5 0 0 W Y L a C 0 .m N N 0 a` I i m L A m N m 0 --------------------- 'it �yc N N N N N N m N N N N N N N O Z Z Z Z Z Z Z} Y}}} Z y}} Y} Oc — } R a>� a m a pU ;O Z Z Z Z Z Z Z }- Z Z Z Z Y QU --------------- a O m v a n E `o `o E c U d a Q R Q Q o _ U c c c c a Q 9 c c v m j z z z z z z z z zc z zc zc zc a z z O O 0 0 o 0 _ n a 02 m m O a O O O c c c 0 c c c o 0 0 o m m m m o 0 o m m a 0 0 0 0 0 o 0 0 a 0 o c o co oc n o o 0 o y o Z Z Z Z Im>W Z Z v M N N Z Z Z Z 0 M N Z Z m m 0 o Y3 n n N a 0 0 0 0 O O N N }}}} 0 0 0 O O O} O O}} f7 q Z Z Y Z Z Z O} O) } o N N Z YI N N C 0 m o N E m 0 c 0 m '0 - l r N R 6 N N N m W N �12 N§ 0 m > 12 ° mm o o d acmrn i azC o c U»dEm I LL>N 0mN Qmm LNn U aic 0 mQ o xLao 0 mo0 1 2 Q m QmTCm0 QmCmOti EEEa m HoC U"�RC' m 0 • aR NN, y r ° rncZ0IX=cc = J 'j M U 0 m A J m J 0 m `y m Q U m D O in Q U m >m 0 m U 0 0020 c 0 R C O O 3 E m O O O O O O p p 0 0 0 0 "Z O O v •_ m m M O O M M M M M O � � M M M M M� M U U n 334 35 Appendix I Investment Management Process and Risk Except as provided for in Section 27000.3, Government Code Section 53600.3 declares as a trustee each person, treasurer, or governing body authorized to make investment decisions on behalf of local agencies. As trustees are subject to the prudent investor standard. These persons shall act with care, skill, prudence, and diligence under the circumstances then prevailing when investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing funds. Section 53600.5 further stipulates that the primary objective of any person investing public funds is to safeguard principal; secondly, to meet liquidity needs of the depositor; and lastly, to achieve a return or yield on invested funds (Government Code Section 27000.5 specifies the same objectives for county treasurers and board of supervisors[. Risk is inherent throughout the investment process. There is investment risk associated with any investment activity and opportunity risk related to inactivity. Market risk is derived from exposure to overall changes in the general level of interest rates while credit risk is the risk of loss due to the failure of the insurer of a security. The market value of a security varies inversely with the level of interest rates. If an investor is required to sell an investment with a five percent yield in a comparable seven percent rate environment, that security will be sold at a loss. The magnitude of that loss will depend on the amount of time until maturity. Purchasing certain allowable securities with a maturity of greater than five years requires approval of the governing board (see Government Code Section 53601). Part of that approval process involves assessing and disclosing the risk and possible volatility of longer -term investments Another element of market risk is liquidity risk. Instruments with unique call features or special structures, or those issued by little known companies, are examples of "story bonds" and are often thinly traded. Their uniqueness often makes finding prospective buyers in a secondary market more difficult and, consequently, the securities' marketability and price are discounted. However, under certain market conditions, gains are also possible with these types of securities. Default risk represents the possibility that the borrower may be unable to repay the obligation as scheduled. Generally, securities issued by the federal government and its agencies are considered the most secure, while securities issued by private corporations or negotiable certificates of deposit issued by commercial banks have a greater degree of risk. Securities with additional credit enhancements, such as bankers acceptances, collateralized repurchase agreements and collateralized bank deposits are somewhere between the two on the risk spectrum. The vast majority of portfolios are managed within a buy and hold policy. Investments are purchased with the intent and capacity to hold that security until maturity. At times, market forces or operations may dictate swapping one security for another or selling a security before maturity. Continuous analysis and fine tuning of the investment portfolio are considered prudent investment management. [... I The Government Code contains specific provisions regarding the types of investments and practices permitted after considering the broad requirement of preserving principal and maintaining liquidity before seeking yield. These provisions are intended to promote the use of reliable, diverse, and safe investment instruments to better ensure a prudently managed portfolio worthy of public trust. Chapter If. Fund Management Local Agency Investment Guidelines 2010 Issued by California Debt and Investment Advisory Commission 36 1 f1 3 3 5 Appendix J GLOSSARY (Adopted from the Municipal Treasurers Association) The purpose of this glossary is to provide the reader of the City of La Quinta investment policies with a better understanding of financial terms used in municipal investing. AGENCIES: Federal agency securities and/or Government -sponsored enterprises. ASKED: The price at which securities are offered BANKERS' ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for a commission. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large -denomination CD's are typically negotiable. COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMMERCIAL PAPER: Short-term unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, Bank America, etc. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the City of La Quinta: It includes five combined statements for each individual fund and account group prepared in conformity _ with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance -related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. CONDUIT FINANCING: A form of Financing in which a government or a government agency lends its name to a bond issue, although it is acting only as a conduit between a specific project and bond holders. The bond holders can look only. to th!e revenues from the project being financed for repayment and not to the government or agency whose name appears on the bond. COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date., DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchainge rates, equities or commodities). DISCOUNT: The difference between the cost price of a 'security and its maturity when quoted at 37 K 336 lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non -interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value, e.g., U.S. Treasury Bills. DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L's, small business firms, students, farmers, farm cooperatives, and exporters. 1. FNMAs (Federal National Mortgage Association) - Like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of Principal and interest. ' 2. FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage -lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one Year and interest is paid at maturity. 3. FLBs (Federal Land Bank Bonds) - Long-term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi-annual coupons. Interest is calculated on a 360-day, 30 day month basis. 4. FFCBs (Federal Farm Credit Bank) - Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are issued monthly with three- and six-month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis. These issues are highly liquid. 5. FICBs (Federal Intermediate Credit Bank Debentures) - Loans to lending institutions used to finance the short-term and intermediate needs of farmers, such as seasonal production. They are usually issued monthly in minimum denominations of $3,000 with a nine -month maturity. Interest is payable at maturity and is calculated on a 360- day, 30-day month basis. 6. FHLMCs (Federal Home Loan Mortgage Corporation) - a government sponsored entity established in 1970 to provide a secondary market for conventional home mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Principal and interest is paid monthly. Other federal agency issues are Small Business Administration notes (SBA's), Government National Mortgage Association notes (GNMA's), Tennessee Valley Authority notes (TVA's), and Student Loan Association notes (SALLIE-MAE's). FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit through December 31, 2013. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently BE 337 pegged by the Federal Reserve through open - market operations. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank. FEDERAL OPEN MARKET COMMITTEE (FOMC►: Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FMHM mortgages. The term "pass-throughs" is often used to describe Ginnie Maes. LAIF (Local Agency Investment Fund) - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $50,000,000 for any agency. The City is restricted to a maximum of ten transactions per 39 month. It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one-half of one percent of the earnings. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP►: The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment MARKET VALUE: The price at which a security is trading and could presumably ,be purchased or sold. MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase --reverse repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer -lender to liquidate the underlying securities in the event of default by the seller -borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the C S61 economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. PORTFOLIO: Collection of.all cash and securities under the direction of the City Treasurer, including Bond Proceeds. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) -registered securities broker -dealers, banks and a few unregulated firms. QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money that is increasing bank reserves. REVERSE REPURCHASE AGREEMENTS (RRP or RevRepo) - A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security"buyer" in effect lends the"seller" 40 money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RRP extensively to finance their positions. Exception: When the Fed is said to be doing RRP, it is lending money that is increasing bank reserves. SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 15C3-1: See Uniform Net Capital Rule. STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, derivative -based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve. SURPLUS FUNDS: Section 53601 of the California Government Code defines surplus funds as any money not required for immediate necessities of the local agency. The City has defined immediate necessities to be payment due within one week. TREASURY BILLS: A non -interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months or one year. TREASURY BONDS: Long-term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years. TREASURY NOTES: Medium -term coupon -bearing U.S. Treasury securities issued as direct 339 obligations of the U.S. Government and having initial maturities from two to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker -dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. UNIFORM PRUDENT INVESTOR ACT: The State of California has adopted this Act. The Act contains the following sections: duty of care, diversification, review of assets, costs, compliance determinations, delegation of investments, terms of prudent investor rule, and application. YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. 41 340 A l l AUNIVItN I L CITY OF LA QUINTA Investment Policy Fiscal Year '^'�20122012/2013 Executive Summary The general purpose of this Investment Policy is to provide the rules and standards that must be followed in administering the City of La Quinta's deposits and investments. The City's Investment Policy conforms to all state and local statutes and applies to all deposits and investments of the City of La Qumta, t ceessur y4gency tp,ths City of La Quints Redevelopment Agency, and the City of La Quinta Financing and Housing Authorities (the"City" ). It is the City's policy to deposit and invest public funds in a manner that shall provide: ► Safety of principal; ► Liquidity to meet all of the City's obligations and requirements that may be reasonably anticipated; ► A risk -based market rate of return. It is the City's policy to hold securities and other investments until maturity. This buy -and -hold policy shall not prevent the sale of a security to minimize loss of principal when an issuer or backer suffers declining credit worthiness or when the liquidity needs of the portfolio require that a security be sold. Authority to manage the City's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy. The Treasurer shall establish and implement a system of internal controls to accomplish the following objectives: No Safeguard assets; ► The orderly and efficient conduct of its business, including adherence to all City management policies; ► Prevention or detection of errors and fraud; ► The accuracy and completeness of accounting records; ► Timely preparation of reliable financial information. The System of Internal Controls developed by the City Treasurer shall be reviewed annually by the independent auditors in connection with the annual audit of the City's Financial Statements. The City Manager, City Treasurer and city employees involved in the City's banking and investment process shall conduct the City's business in an ethical manner and refrain from any activity or relationship that may be, or have the appearance of, a conflict of interest. The City Treasurer maintains a listing of financial institutions which are approved for investment purposes. All Broker/Dealers and financial institutions that provide investment services will be subject to City Council approval. The Treasurer will be permitted to invest only in the permissible deposits and investments described in Section X and Appendix A up to the specified maximum allowable percentages 2 341 and/or dollar limitations and, where applicable, through the bid process requirements. Permissible deposits and investments include, in general: ► FDIC -Insured Checking, Savings, and Sweep Accounts; ► Collateralized Bank Deposits; ► Certificates of Deposit; ► U.S. Government Agency Securities and Federal Government Securities; ► Prime Commercial Paper; ► Local Agency Investment Fund (LAIF); ► Money Market Mutual Funds; ► Corporate Notes; ► Professionally Managed Accounts. The City's deposits and investments are generally limited to three years' maximum maturity. However, the projected amount of funds not expected to be disbursed within five years may be invested in notes and bonds maturing between three and five years. Additionally, funds may be invested for up to ten (10) years as further discussed in Section V. The City's Investment Policy does not specify a single benchmark as a goal or target yield for a rate of return on its investment portfolio. As a basis for comparison only, the Treasurer's monthly report will display the rates of return on the three-month Bill, six-month Bill, and the one and two-year U.S. Treasury Note, comparable -period rates for commercial paper, and the yield for the State Treasurer's Local Agency Investment Fund (LAIF). The Investment Policy shall be adopted by resolution of the La Quints City Council on an annual basis. The Investment Policy will be adopted before the end of June of each year. This Executive Summary is only an overview of the City's Investment Policy. Reading this summary does not constitute a complete review, which can only be accomplished by reviewing all of the pages herein. s 342 City of La Quinta Statement of Investment Policy ►,July 1, 2012 through june39,-281-2June 30, 2013 Adopted by the City Council on June 21, 201�2 GENERAL PURPOSE The general purpose of this document is to provide the rules and standards that must be followed in administering the City of La Quinta's deposits and investments. II INVESTMENT POLICY It is the policy of the City of La Quinta to deposit and invest public funds in a manner that shall provide: ➢ Safety of principal; ➢ Liquidity to meet all of the City's obligations and requirements that may be reasonably anticipated; ➢ A risk -based market rate of return. The Investment Policy conforms to all State and local statutes governing the investment of public funds and sets forth the permissible deposits and investments of the City's funds and the limitations thereon. III SCOPE Except as further detailed in Section XVII, this Investment Policy applies to all deposits and investments of the City of La Quinta,'$uccessCtr.A"' ir,; tt,e City of La Quinta Redevelopment Agency and the City of La Quinta Financing and Housing Authorities (hereafter referred to in this document as the "City"). These funds are reported in the City's Comprehensive Annual Financial Report (CAFR) and include all funds within the following fund types: ► General ► Special Revenue ► Capital Projects ► Debt Service ► Enterprise ► Internal Service ► Trust and Agency ► Any new fund types and fund(s) that may be created. IV OBJECTIVES The objectives of the City's investment activity, in order of priority and importance, are: 1. Safety of Principal Safety of principal is the foremost objective of the City's investment program. 4 343 3. Yield A Risk -Based Market Rate Of Return The City's investment portfolio shall be structured with the objective of yielding a risk - based market rate of return throughout budgetary and economic cycles. Return on investment is less important than the safety and liquidity objectives described above. The City's Investment Policy does not specify a single benchmark as a goal or target yield for a rate of return on its investment portfolio. The portfolio's rates of return will be influenced by several factors, including actions by the Federal Reserve Board, the marketplace, and overall economic perceptions and conditions. These factors will not affect yield during the securities' holding period because the City's buy -and -hold policy fixes the securities' yield at the time of purchase. As a basis for comparison only, the Treasurer's monthly reports will display the rates of return on the three-month Bill, six-month Bill, and one and two-year U.S. Treasury Note, comparable -period rates for commercial paper, and the yield for the State Treasurer's Local Agency Investment Fund (LAIF). The Treasurer may use these or any other published rates of return that the Treasurer deems appropriate for comparison to the return on the City's investment portfolio. V MAXIMUM MATURITIES It is the City's policy to hold securities and other investments until maturity, thus avoiding the risk of market value fluctuations with overall market interest rates. This buy -and -hold policy shall not prevent the sale of a security to minimize loss of principal when an issuer or backer suffers declining credit worthiness or when the liquidity needs of the City require that a security be sold. The buy -and -hold policy requires that the City's investment portfolio be structured so that sufficient liquid funds are available from maturing investments and other sources to meet all reasonably -anticipated cash needs. To meet anticipated cash needs, it is essential that the Treasurer have reliable, diligently prepared cash flow projections. Annually, the Treasurer shall project the amount of funds not expected to be disbursed within ten years. For FY 2011 QQQ2012/2013, the amount of such funds is projected to be $30 million. Funds up to that amount may be invested in U.S. Treasury, notes and bonds Local Agency Obligations, and California Local Agency Obligations maturing between 3 and 10 years. For all other funds, investments are limited to three years maximum maturity;;. with nNo more than 25% of surplus funds skiall.be invested in maturities exceeding two years and less than three years. VI PRUDENCE The City shall follow the Uniform Prudent Investor Act as adopted by the State of California in Probate Code Sections 16045 through 16054. Section 16053 sets forth the terms of a prudent person which are as follows: "Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence, discretion, and intelligence exercise in the professional management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." 6 344 The City Treasurer shall evaluate the documentation submitted by the broker/dealer and independently verify existing reports on file for any firm and individual conducting investment related business. The City Treasurer will also contact the following agencies during the verification process: ► Financial Industry Regulatory Authority (FINRA) Public Disclosure Report File (1- 800-289-9999). ► State of California Department of Corporations (1-916-445-3062). The City Treasurer maintains a listing of financial institutions which are approved for investment purposes. All Broker/Dealers and financial institutions that provide investment services will be subject to City Council approval. Each securities dealer shall provide monthly and quarterly reports filed pursuant to U.S. Treasury Department regulations. Each mutual fund shall provide a prospectus and statement of additional information. 2. Financial Institutions will be required to meet the following criteria in order to receive City funds for deposit or investment (see Appendix E, "Listing of Approved Financial Institutions"): A. Insurance - Public Funds shall be deposited only in financial institutions having accounts insured by the Federal Deposit Insurance Corporation (FDIC iR014 00 ). B. Collateral - The amount of the City's deposits or investments not insured by the FDIC —shall be collateralized by securities with market values of 110%, or by mortgages with market values 150%, of the amount of invested funds plus unpaid interest earnings. C. Disclosure - Each financial institution maintaining invested funds in excess of the FDIC insured amount shall furnish the City a copy of the most recent Call Report. The City shall not invest in excess of the FDIC insured amount in banking institutions which do not disclose to the city a current listing of securities pledged for collateralization in public monies. X PERMISSIBLE DEPOSITS AND INVESTMENTS Permissible deposits and investments are summarized below. A more comprehensive list is included in Appendix A. Permissible Investments and Limitations (See Appendix A for Additional Information) Maximum Allocation Maximum Maturity Restrictions Checking & Savings Accounts FDIC Insured & Sweep Accounts 85% Portfolio Current / On Demand SweepAccount: U.S. Treasuries and/or GSE's Interest bearing active bank deposits — non FDIC insured collateralized by 60% Portfolio Current I On Demand $40 million per bank 110% of eligible securities 8 345 Permissible Investments and Limitations Maximum Maximum Restrictions (See Appendix A for Additional Information) Allocation Maturity Certificates of Deposit - FDIC Insured , 60 /, Portfolio 3 Years <_ $250,000, including interest per institution <=$30,000,000 U.S. Treasury Bills, Notes and Bonds, and Government National 100% Portfolio 3 Years maturing 3-10 Mortgage Association (GNMA) Securities Yrs. <=$30, 000,000 maturing 3-10 Local Agency Bonds/Califomia Local Agency Obligations 100% Portfolio 10 Years Yrs. Long tens "A, A2, A" or better U.S. Government Agency Securities and Federal Government Securities (except collateralized mortgage obligations (CMO's) or structured notes which contain embedded rate options): - Federal National Mortgage Association (FNMA) $20,000,000 3 Years - Federal Home Loan Bank Notes & Bonds (FHLB) $25,000,000 3 Years - Federal Farm Credit Bank (FFCB) $30,000,000 3 Years - Federal Home Loan Mortgage Corporation (FHLMC) $20,000,000 3 years Prime Commercial Paper including Temporary Liquidity Guarantee 15% Portfolio 90 Days $5,000,000 per Program (TLGP) issuer maximum. Loral Agency Investment Fund (LAIF) 30% Portfolio Current / On Demand S40 million per account. Money market mutual funds regulated by the SEC that consist only of US 20°/, Portfolio Current / Maintain $1 per Treasury Securities or GSE's and maintain a par value of $1 per share On Demand share par value $5,000,000 max Corporate Notes 10% 3 Years per issuer AA rated or better $10,000,000 max Corporate Notes - Temporary Liquidity Guarantee Program (TLGP) 20% 3 Years per Issuer, AA rated or better. Requires Professionally Managed Account 10% 3 Years City Council - Approved RFP Long -Term Scale S&P AAA, AA+, AA, AA-, A+, A Moody's Aaa, Aa1, Aa2, Aa3, Al, A2 Fitch AAA, AA+, AA, AA-, A+, A Checking, Savings, and Sweep Accounts - The City will only maintain checking, savings, and sweep accounts with FDIC insured financial institutions. As authorized by the City Council, a U.S. Treasury and/or U.S. Agency Securities Money Market Sweep Account with a $50,000 target balance may be maintained in conjunction with the checking account. In addition, the Treasurer may investrlWr+4 in an interest bearing active deposit account as approved Government Code Section 53632. The deposit account must be collateralized with securities that are in accordance with Government Code Sections 53632.5(c). In addition the market value of the collateralized securities must be maintained in accordance with 53652 (a), and be held by a custodian in accordance with the requirements of Government Code Section 53656. The proposition of the City's share of the deposit account shall be determined in accordance with Government Code Section 53658. s 346 better by S&P, Moody's or Fitch. In the case of an initial public offering, including refinancings, the Treasurer may purchase directly from the Bond Underwriter. If the case of secondary issues, the Treasurer will rely on the approved Broker/Dealers. XI INVESTMENT POOLS There are three (3) types of investment pools: ► State -run pools (e.g., LAIF); ► Pools that are operated by a political subdivision where allowed by law and the political subdivision is the trustee (e.g., County Pools); ► Pools that are operated for profit by third parties. The City's Investment Policy permits investment only in pools authorized in Section X. XII PAYMENT AND CUSTODY The City shall engage qualified third party custodians to act in a fiduciary capacity to maintain appropriate evidence of the City's ownership of securities and other eligible investments. Such custodians shall disburse funds, received from the City for a purchase, to the broker, dealer or seller only after receiving evidence that the City has legal, record ownership of the securities. Even though ownership is evidenced in book -entry form rather than by actual certificates, this procedure is commonly accepted as the delivery versus payment (DVP) method for the transfer of securities. XIII INTEREST EARNING DISTRIBUTION POLICY Interest earnings are generated from pooled investments and specific investments. Pooled Investments - It is the general policy of the City to pool all available operating cash of the City of La Quinta, aaccss��-fti$rCy to,_the„ City of La Quinta Redevelopment Agency and La Quinta Financing and Housing Authorities and allocate interest earnings, in the following order, as follows: A. Payment to the General Fund of an amount equal to the total annual bank service charges as incurred by the general fund for all operating funds as included in the annual operating budget. B. Payment to the General Fund of a management fee equal to 5% of the annual pooled cash fund investment earnings. C. Payment to each fund of an amount based on the average computerized daily cash balance included in the common portfolio for the earning period. 2. 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W.tag �O c `o m Uom 2c .m a@c `' wB a od 8 L° c L E c a 0 PI o oZ w c 2. (- m c ;0 y Nm =o m Ea -0 mam cE" =:i't m Em a ym ' m « N Z m i. @a m 6 mn 0 8in �'a N 0cm m m `r:T > C o WO NmL N a mw O �E m� cEN 2,.. My �r am� C, -M a we v W Eby LD '�`''... me ta`i Mo mr d� a q� c c v` � W $ � o` m �,p E N 5 J O N �0.. L Oow a y yAR, y, N N c c a c a a o 5 E a a o c r� « ,N E a o d y 8 y o da d a'� O oy,c m C Na y T6 (a- L O N W C � O .2 N N H N U y I -i1 v L N E N C U_Y amp' �o OL_ y Uyc>C a o mmU L E o o m ooc 'nC Fco 0 03o rm v a � x a; m 9 I ' c c IL 0 0 a ° 4 m 349 T Appendix E LISTING OF APPROVED FINANCIAL INSTITUTIONS 1. Banking Services Wells Fargo Bank, Government Services, Los Angeles, CA (Banking Services) Rabobank N.A., Government Banking Group, Roseville, CA (Collateralized Bank Deposits) 2. Custodian Services Bank of New York/Mellon, Los Angeles, CA 3. Deferred Compensation International City/County Management Association Retirement Corporation 4. Broker/Dealer Services Banc of America Securities/ -Merrill Lynch, San Francisco, CA Morgan Stanley, San Rafael, CA CitiGroup, Costa Mesa, CA 5. Government Pool State of California Local Agency Investment Fund City of La Quinta Account -a Quint -a- Redevelepment AgenGy Aseewnt 6. Bond Trustees 1991 City Hall Revenue Bonds - US Bank 1991 RDA Project Area 1 - US Bank 1992 RDA Project Area 2 - US Bank 1994 RDA Project Area 1 - US Bank 1998 RDA Project Area 1 &2 - US Bank 2001 RDA Project Area 1 - US Bank 2002 RDA Project Area 1 - US Bank 2003 RDA Project Area 1 - US Bank 2011 RDA Project Area 2 - US Bank 2011 Fin Auth Housing 1 &2 - US Bank Assessment Districts - US Bank No Changes to this listing may be made without City Council approval �'TJ 9 350 AGENDA CATEGORY: CC SA / HA / FA MEETING DATE: June 19, 2012 BUSINESS SESSION: ITEM TITLE: Consideration of Appointments to Various City Boards, Commissions, and Committees CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve the selection of: • Architectural & Landscaping Review Committee - One appointee to a two-year term; • Community Services Commission - Two appointees to two-year terms; • Historic Preservation Commission - Two appointees lone professional, one non- professional) to three-year terms; • Housing Commission - One appointee (tenant) to a two-year term; • Investment Advisory Board - One appointee to a three-year term; and • Planning Commission - Three appointees to two-year terms. Direct staff to re -post and otherwise seek applicants for the positions for which no applications were received, namely one structural engineer position on the Building and Construction Appeals Board, one professional on the Historic Preservation Commission, and one tenant age 62+ on the Housing Commission. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: 351 BACKGROUND AND OVERVIEW: The City Clerk's Department published notices in The Desert Sun newspaper on April 27, 2012 and May 2, 2012, in the May 2012 issue of the La Quinta Gem, and on the city's website, notifying the public of the positions available on the various City Boards, Commissions and Committees. All existing members of Boards, Commissions and Committees whose terms are expiring this year were invited to reapply.. The deadline for application submittal was May 31, 2012, at 5:00 p.m. The following Boards, Commissions, and Committees will have vacancies as of July 1, 2012: Architectural and Landscaping Review Committee - one (1) vacancy, two-year term. The term held by Committee Member Kevin McCune is scheduled to expire on June 30, 2012. Mr. McCune has submitted an application for reappointment and additional applications have been received from Felice Chiapperini and Brad Hoffman. (Attachment 1) Building and Construction Appeals Board - one (1) vacancy, no term limit. No applications were received for the structural engineer position on the Board. Community Services Commission - two (2) vacancies, two year terms. The terms for Commissioners Heather Engel and Kathleen Fitzpatrick are scheduled to expire June 30, 2012. Commissioners Engel and Fitzpatrick have submitted applications for reappointment and additional applications have been received from Dorel Ann Wyler and Alberto Zelaya. (Attachment 2) Historic Preservation Commission - three (3) vacancies (two professional, one lay member), three-year terms. In accordance with Ordinance 446, three commissioners shall be appointed from among professionals in the disciplines of architecture, history, architectural history, planning, or other historic preservation -related disciplines, such as urban planning, American studies, American civilization, cultural geography or cultural anthropology. Two commissioners shall be lay members who have demonstrated special interest, competence, experience or knowledge in historic preservation -related disciplines. The terms for Commissioners Maria L. Puente (professional) and Alan Wilbur (professional) are scheduled to expire on June 30, 2012. The third position (lay member) has been vacant for over six (6) months. Alan Wilbur informed staff on May 22, 2012, via e-mail that he will not be applying for reappointment. Commissioner Puente has submitted an application for reappointment and additional applications have been received from Kay Ladner (lay member) and Willard Morris (lay member). No application has been received for the second professional position on the Commission. (Attachment 3) 352 Housing Commission — two (2) vacancies (one tenant and one tenant-age-62+) two- year terms. The term of Commissioners Pam Dorsey (tenant) is scheduled to expire June 30, 2012 and William Hunter (tenant) resigned as Housing Commissioner earlier this year before his term expired on June 30, 2012. Commissioner Pam Dorsey has informed staff that she will not seek reappointment. An application has been received for the tenant position from Maria Ryser. No applications have been received for the tenant-age-62 + position. (Attachment 4) Investment Advisory Board — one (1) vacancy, three-year term. The term of Board Member Frank Blum is scheduled to expire June 30, 2012. Board Member Blum has submitted an application for reappointment. No other applications were received. (Attachment 5) Planning Commission — three (3) vacancies two-year terms. The terms of Commissioners Edward Alderson, Katie Barrows, and Mark Weber are scheduled to expire June 30, 2012. Commissioners Alderson, Barrows and Weber have submitted applications for reappointment and additional applications have been received from Ron Boren, Mike Carl, Brad Hoffman, and Willard W. (Skip) Morris. (Attachment 6) FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. A. Approve the selection of one appointee to a two-year term on the Architectural review Committee; two appointees to two-year terms on the Community Services Commission; two appointees to three-year terms on the Historic Preservation Commission; one appointee to a two-year term on the Housing Commission; one appointee to a three-year term on the Investment Advisory Board; and three appointees to two-year terms on the Planning Commission; and B. Direct staff to re -post and otherwise seek applicants for the positions for which no applications were received, namely one structural engineer position on the Building and Construction Appeals Board, one professional on the Historic Preservation Commission, and one tenant age 62+ on the Housing Commission; or 2. Do not make selections to fill one or more vacancies on City Boards, Commissions and Committees and/or do not direct staff to seek applicants for the vacant positions. 3. Provide staff with alternative direction. 353 Respectfully submitted, \� Susan Maysels, Interim ity Clerk Approved for submission by: AFrak J. cek, City Manager Attachments: 1. Architectural and Landscape Committee Applications 2. Community Services Commission Applications 3. Historic Preservation Commission Applications 4. Housing Commission Application 5. Investment Advisory Board Application 6. Planning Commission Applications 354 ATTACHMENT 1 ARCHITECTURAL & LANDSCAPING REVIEW COMMITTEE 1 position open Felice Chiapperini Brad Hoffman (also applied to PC) Kevin McCune* *current Commissioner 355 dry 0teRK SQu1N q Os . OFp1OR Date: May 15, 2012 CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE NAME: Felice HOME ADDRESS: 78895 Via Trieste (Must be a La Quinta resident and eligible to vote in the City.) TELEPHONE: (HOME)(760) 777-2347 BUSINESS: (760) 321-1111 EMAIL: ffc313@verizon.net FAX: BUSINESS ADDRESS:70-251 Ramon Road, Rancho Mirage, CA 9227o IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD: Braille Institute of America, Community Outreach Coordinator LENGTH OF RESIDENCE IN LA QUINTA: Since April, 2004 HAVE YOU EVER ATTENDED A MEETING OF THIS COMMITTEE? No Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. I have been a La Quinta resident since 2004 and have participating in my HOA as an active member of both Mohitedural Committee and the Landscape Committee. I am currently chairman of the HOA Landscape :ommittee, as well a Board Member and Secretary of the Lake La Quinta Homeowners Association, In my via »;Landscape Committee Chair, I work closely with our Landscape contractor on all aspects of the xxrsnuniVs vegetation, irrigation and sottscape esthetics. Typical projects include- selection of seasonal plantings (based upon climate, budget and availability), routine maintenance (pruning, fertilizing, repairs, itc.), and special projects (renovation of perimeter landscape). With a passion for gardening, I work closely with the Landscape contractor to select plants that are well suited to our desert climate and that will enhance he appeal of the community, while still choosing plants that are drought and wind tolerant As a member of he Architectural Committee, I was actively involved in the maintenance and enhancement of the ammunity's handscape and enforcement of the HOA Rules and Regulations concerning modifications to ames' exteriors. In many instances, my work on Architectural Committee projects coincided with concurrent nojects and issues on the Landscape Committee. also worked as Public information Officer for the Coachella Valley Mosquito & Vector Control District and im aware of the importance of proper routine maintenance of landscape on both public and private lands to nsure the heath and well-being of the public. 0 rn M v 35r APPLICATION, ARCHITECTURAL & LANDSCAPING REVIEW COMMITTEE PAGE 2 Describe your knowledge of the functions, regulations. and nrocedures of the I n r]11intm er.J,:ta..1...yr function of the La Quints Architectural & Landscape Review Committee is to serve in an advisory role to assist the ning Commission with recommendations on the design and landscape element of projects in the City of La Quints. The unittee meets the first Wednesday of each month at 10am at La Quints City Hall. Meeting include time for public ments, as well as discussion of business items with specific recommendations submitted to the Planning Commission. What specific issues or problems face the La Quinta Arrhitnrhlral R I nnfioroninn oe,.:e... r....._.:..__ anu uo you nave any suggestions to address those issues or problems? i La Quints Architectural & Landscape Review Committee must take into consideration the many facets of each project try to balance the requests of the project planners (developers, businesses, individuals) against the the needs and rirements of the City and its citizens. Upon careful consideration, the Committee makes speck recommendations to Planning Commission to provide its members information to assist in their decision -making regarding approval, denial c lification of design and landscaping elements of specific projects. I believe that the City should encourage growth ugh new projects and renovation of existing areas, but with an eye to maintaining and enhancing the City's esthetic sal and quality of life for it citizens and visitors. ..I l=% OFMV 1114 alULUUMI, mums anuior expertise 00 you tnlnK you have which would enhance the work of the La Quinta Architectural & Landscaping Review Committee? My experience as a Board member of my Homeowners Association, as well as my work on both the Landscape and Architectural Committees have allowed me to work with many local contractors as well as the City of La Quints. I am aware of the resources and challenges that govern the outcome of projects and feel my background would allow me to make a positive contribution to the future growth of La Quints. PLEASE RETURN THIS APPLICATION TO: CITY CLERK DEPARTMENT 78-495 CALLE TAMPICO, LA QUINTA P. O. BOX 1504, LA QUINTA, CA. 92247 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT 357 2012 MY CITY OF LA r CITY CLERK'S OFFICE Dater Z on' CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE ff.11, r4 HOME ADDRESS: be a La Qulnta resident and eligible to vote In the City.) TELEPHONE: (HOME)_ i W - 0 - Cyi08 BUSINESS: BUSINESS ADDRESS: IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD LENGTH OF RESIDENCE IN LA QUINTA: 1�7 wj95 HAVE YOU EVER ATTENDED A MEETING OF THIS COMMITTEE? /1L0 Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position,you seek. 358 APPLICATION, ARCHITECTURAL & LANDSCAPING REVIEW COMMITTEE PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Architectural & Landscaping Review Committee. What specific issues or problems. face the La Quinta Architectural & Landscaping Review Committee and do you have any, suggestions to address those issues or problems? What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quints Architectural & Landscaping Review Committee? PLEASE RETURN THIS APPLICATION TO: CITY CLERK DEPARTMENT 78-495 CALLE TAMPICO, LA QUINTA P. O. BOX 1504, LA QUINTA, CA. 92247 3�c�. THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT The city council shall appoint a three -member architectural and landscaping review committee (ALRC). It is preferred, although not required, that two members of the ALRC have expertise in the areas of architecture or landscape architecture. It is required that the third member (professional member) have a strong background in architecture. Recruitment for a professional member may be advertised outside the city limits. The ALRC shall meet, when in the determination of the planning director, a structure or landscape design will be considered by the planning commission, to make recommendations as to design issues to be included in the staff report to the planning commission. The ALRC shall meet only one-time on a given project. The recommendations of the ALRC shall be advisory only and not binding on the planning commission. The ALRC shall also meet, upon the determination of the planning director, to consider commercial property improvement program applications. The terms of the members of the ALRC shall be for two years, with the initial appointments to be two members having two-year terms and one member having a one-year term. (Ord. 446 § 2, 2007: Ord. 342 § 1, 2000: Ord. 331 § 1 (part), 1999: Ord. 318 § 2, 1998) A. Unless otherwise provided by law, ordinance, resolution, or unless by the very nature of a situation the provisions of this section may'not be made applicable, all members of boards and commissions of the city shall be appointed for three-year terns commencing on July I st of the year of appointment, and all members of a committee shall be appointed to terms as determined by the council; provided, that interim vacancies shall be filled by appointment for the unexpired term of the member replaced. These rules shall not, however, apply in regard to a newly established board or commission to which initial appointments are made on a staggered -term basis. Any term for a board, commission or committee may be extended by action of the city council. B. Any member of a board or commission of this city may be removed from office at any time, with or without cause, by a majority vote of the city council. If a member absents him or herself from two consecutive regular meetings, or absents him or herself from a total of three scheduled meetings within any fiscal year, his or her office shall become vacant and shall be filled as any other vacancy. A board or commission member may request advance permission from the city council to be absent at one or more regular meetings due to extenuating circumstances, and/or may request the city council to excuse an absence after -the - fact where such extenuating circumstances prevented the member from seeking advance permission to be absent. If such permission or excuse is granted by the city council, the absence shall not be counted toward the above -stated limitations on absences. C. Except as stated below in this subsection, all members of boards, commissions and committees of the city appointed by the city council shall be initially, and during their incumbencies, bona fide residents and registered voters of the city, and no such member at or during such time shall be an employee of the city. Nonresident members serving on the historic preservation commission as of July I, 2004, may continue to serve and may seek reappointment until such time as they resign or are replaced by action of the city council. The city council may appoint nonresidents as professional members to the historic preservation commission and/or a . nonresident as the professional of architecture member of the architectural and landscaping review committee, when, in the judgment of the city council, there is a lack of applications from qualified residents of the city.. D. Unless otherwise provided by law, ordinance, or resolution of the city council, all members of boards, commissions, and committees of the city shall serve on only one board, commission, or committee at any given time in order to avoid simultaneous memberships. (Ord. 446 § 1, 2007; Ord. 407 § 1, 2004; Orci, 7,$7 § 1 (part), 1996; Ord. 283 § 1, 1996; Ord. 237 § 2 (part), 1993) 1 3 b U Brad Hoffman 52414 Avenida Vdasco 0 La Quints, CA 92253 (760) 905-0908 rebelkicker@gmail.com Objective It is my desire to volunteer in helping the City of La Quinta. I feel I have the necessary skills to serve in one of several capacities. I am most interested in serving on one of the lollowing committees: the Planning Commission, the Architectural & Landscaping Review Commission or the Community Services Commission. Profile I have always been active in community leadership roles throughout high-school, college, and in my professional career. I fast moved to the Desert as a sports journalist for KESQ in 1997. My career path then took me to Bakersfield, and back to the Desert in 2003, where I served as Sports Director for KESQ News and later KPSP Weekend Sports till 2008. I relocated to Las Vegas to be with my mother, who was in need of help, she passed away in 2010. I then purchased a home in La Quinta in August, 2011, and am proud to call this great city home once again. - Vocationally, it was not in my best interest to give up a job here in the Desert (at KPSP); however, faced with the challenge of caring for my mother, I would do it all over again During that time, I substitute taught in the Clark County School District and am pursuing my Docto= s Degree in Education, where I have only one class left to complete. Employment History SUBST[TI'UTE TEACHER — Las Vegas, NV Clark County School District, 2008-2012 SPORTSCASTER — Palm Springs, CA KPSP-TV, 2007-2008 SPORTS DIRECTOR- Palm Springs, CA KESQ-TV, 2003-2007 GENERAL MANAGER- Bakersfield CA Bakersfield Blitz Arena Football Team, 2001-2003 SPORTS DIRECTOR- Bakersfield, CA KGET-TV,1998-2001 SPORTS ANCHOR- Palm Springs, CA KESQ-TV,1997-1998 Education WALDEN UNIVERSITY— MINNEAPOLIS, MN Doctor of Education Degree (Ed. D), Graduation December 2012 .CALIFORNIA LUTHERAN UNIVE1 rI Y- THOUSAND OAKS, CA Masters of Art in Education,1979 CALIFORNIA LUTHERAN UNIVERSITY- THOUSAND OAKS, CA Bachelor of Arts in Speech,1978 Credentials and Licenses California Community College Teaching Credential California Genral Contractor 3bl Page j I APPUCA71ON TO SERVE ON LA QUINTA ARCHITECTUAL AND LANDSCAPING REVIEW COMMITTEE 1114Ad;T_l01L��9x ccj I was enrolled in drafting classes all through high-school with the aspirations of becoming an architect. I was actually admitted into the Arizona State and Arkansas Architectural programs, however elected to stay at home and go to UNLV (and later Cal Lutheran) who did not have architectural programs. My interest in building did not stop there. I am a licensed general contractor in the State of California, although because of family matters, I spent the last 3 years in Las Vegas taking care of my mother and my license status is inactive at this time. I have built 2 houses form the ground up in the La Quinta Cove and have remodeled several others. I am very familiar with the City and Municipal Codes in La Quinta and have a very good relationship with the Building and Safety Department. Community involvement has always been important to me, this is the reason why I want to get involved on this committee. I first came to the Desert as a sports anchor at KESQ-TV, who, as you may know stresses community involvement and is very active in community events as well. I have done several stories on the Boys and Girls Club, the Soap Box Derby, I was very active when the skate park opened, not to mention La Quinta High School and all of the golfing events our great city hosts. I am currently working on my Doctor's Degree in Education. I have one class to complete before I begin my dissertation, that should (knock on wood) be completed by December 2012. 1 feel I am more than qualified to sit in and assist the already fine board members of the Architectural and Landscaping Review Committee. KNOWLEDGE OF ARCHITECTUAL REVIEW BOARD Although I must confess, I am not an expert on the intricacies of the Architectural and Landscaping review Committee. I am vaguely familiar with the procedures and overall function. The Architectural and Landscaping Review Committee keeps up with the conformity the City has established for their buildings, dwellings, and landscape. Aside from safety issues, the committee oversees developments to assure the architecture complies with the cities "vision" as with the landscaping. In reviewing the minutes from the December 14, 2011 meeting, I found a proposal for the Washington Street Apartments. The committee reviewed the architectural, site, and landscape design. WHAT ISSUES FACE THE LA QUINTA ARCHITECTUAL & LANDSCAPING REVIEW COMMITTEE I am very impressed with the way the entire City of La Quinta operates. I honestly feel that this is one of the model cities in America. The only issue I feel needs to be prodded a bit would be the SilverRock Resort. I remember taking the grand tour of the facilities with lohny Pott, who I feel did a great job, but 362 since then, it seems not much has been done. I think the resort would be a great addition to our city and we should try to move the project along. SPECIFIC ATTITUDES AND EXPERTESE I do not know if I can really enhance the committee: There are many qualified individuals in the city, that I'm sure would do a great job, the present board members included. I am a very moral person who would never embarrass the board and I would represent my city well. I also have a very strong work ethic and it would be an honor to volunteer to the committee, no matter how many hours the task entailed. I have a very good attitude and consider myself to be a team player. I am also fairly recognizable in the city, and generally treated with respect wherever I go. My building knowledge and skills are definitely a plus for the committee. I feel confident I can review a set of architectural plans and/or landscaping plans and have a fairly good grasp of the detail. 363 RECEIVED Z012 MY 7 Rol 8 07 .CITY OF LA QUINTA CITY CLERK'S OFFICE Date: 5/3/12 CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE NAME: Kevin McCune HOME ADDRESS: 49-490 Rancho Las Mariposas, La Quints, Ca. 92263 (Must be a La Quinta resident and eligible to vote in the Cffy.) TELEPHONE: (HOME)760-771-5645 BUSINESS:760-777-7505 EMAIL: kmocune(ddc.rr.com FAX: 760-777-9510 BUSINESS ADDRESS:49-950 Jefferson Street, Suite 130 PMB 336, Indio Ca. 92201 IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD: President, Earthtones Landscape Company Inc. LENGTH OF RESIDENCE IN LA QUINTA: 15 HAVE YOU EVER ATTENDED A MEETING OF THIS COMMITTEE? Yes Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek 1 have been a licensed Landscape Contractor Since 1988, Have worked in Development of many Goff Courses, Country Clubs and Residential developers,) Started my Own Business in 2000.1 have worked in the Irrigation Supply, Nursery, Golf course and construction Type Business Since 1985.1 have lived in the Coachella Valley since 1964. My Company focuses on high end residential and commercial landscape. l am very familiar With all the Architects In the valley both landscape and structural. I am married and have two children that attend La Quinta High School. June 2012 will conclude my first term on the ALRC. I have found It to be very gratifying to work with Council d Staff in addressing the future development of La Quinta. I am always available to answer any questions at may come up to help with the tough issues the city has to make in these challenging economic times The loss of redevelopment funding will mean we all need to find more creative Ways to fill these gaps. I am looking forward to another term on the ALRC Regards Kevin McCune 364 APPLICATION, ARCHITECTURAL & LANDSCAPING REVIEW COMMITTEE PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Architectural Is was my First Term In the ALRC. I have found it very educational in the process in which we take direction and come to ndusions. The Planning Dept Staff as been a,great help on guiding us through lids. We were able to address the City's ncems, express our own opinion's and try to help move the project forward. I think the applicants have a understanding this, and made it a much more enjoyable task for them. i also was able to attend every meeting. What- specific issues or p problems face the La Quinta Architectural & Landscaping Review Committee al rV UV VVU (lave to aaaress mose issues or think to keep a theme or cohesive design criteria to the city is important, But also believe in being able to have new ideas nd Individuality at the same time is important I think the City of La Quintals history is very important I also feel the future great concern. 1 am a big believer in this city. I enjoy being apart of it any way I can. specific attitudes, skills and/or expertise do you think you have which would enhance of the La Quinta Architectural & Landscaping Review Committee? Background, Background, Background. And now that I have served on the ALRC it gives me a great amount of expertise on ow the process works. Architects are very important part of the design, but that being said 1 have a feel for what works and at does not. Hands on has taught me a lot. 1 also feel with the down turn in the new construction market, We are going to see a upturn in the remodel and aodprisifion of existing properties. La Quinta will always have a dynamic alrecdon to developers of all sorts. I would enjoy being a part of that process. PLEASE RETURN THIS APPLICATION TO: CITY CLERK DEPARTMENT 78 495 CALLE TAMPICO, LA QUINTA P. 0. BOX 1504, LA QUINTA, CA. 92247 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT .,n 365 ATTACHMENT 2 COMMUNITY SERVICES COMMISSION 2 positions open Heather Engel* Kathleen Fitzpatrick* Doriel Ann Wyler Alberto Zelaya (unable to attend 6/19 Council meeting) *current Commissioner 366 RECEIVED 2012 MRY 29 AM 10 53 .CITY OF LA QUINTA Date: May 27,2o12 CITY CLERK'S OFFICE - CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA COMMUNITY SERVICES COMMISSION NAME: Heather Engel HOME ADDRESS: 52350 Averida Velasoo (Must be a La Quints resident and eligible to vote in the City.) TELEPHONE: (HOME) (760) 217-0627 BUSINESS: (760) 398-2651 EMAIL:. h1boltng0hotmail.com FAX: BUSINESS ADDRESS: 75515Hoyiey Lane Fast, Palm Desert IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD: Director of Communication & Legislation, Coachella Valley Water District LENGTH OF RESIDENCE IN LA QUINTA:'8 Years HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? Yes. Biographical sketch, including education, work experience, civic involvement. and other back- ground. Please be sure to include experiences relevant to duties of the position you seek_ I have worked at the Coachella Valley Water District for eight Years and currently am Director of Communication & Legislation. Through that position, I serve on the Association of California Water Agendas' Commurtications Committee and the Southern California Water Committee's Public Education ask Foce. I hold and Bachelor of Arts Degree In Joumalism from Humboldt State University. I have had the privilege to serve on the City of La Quinta's Community Services Commission for one term. Outer civic involvement indudes being a volunteer election poll worker for the Riverside County Registrar 01 Voters office:. Perhaps most importantly; I'm a resident of La Quints who utirrzes and err'oys the cl ys'hiking trails, parks, dog parks, reo ealional classes and community events. lk 361 APPLICATION, COMMUNITY SERVICES COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quints Community Services Commission. What specific issues or problems face the La Quints Community Services Commission and do you have any suggestions to address those issues or problems? What specific attitudes, skills and/or expertise do you think you have which would enhance the OT Ine La uumta Community Services uommission7 - fe my enWence in public outreach and communication, as well as my community imroivement, has helped me to be PLEASE RETURN THIS APPLICATION TO: CITY CLERK DEPARTMENT 78-495 CALLE TAMPICO, LA QUINTA P. O. BOX 1504, LA QUINTA, CA. 92247 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT 368 2012MY22 PM12`I2 Date:May21,AkTY OF LA QUINTA OFFICE CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA COMMUNITY SERVICES COMMISSION NAME: Kathleen HOME ADDRESS: 81-8224 Contento Street, La Quints, California 92253 (Must be a La Quinta resident and eligible to vote in the City.) TELEPHONE: (HOME) 760-393-2919 BUSINESS: N/A EMAIL: cannelabungakrv@gmail.com FAX: 760-393-2919 BUSINESS ADDRESS: NIA IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD: LENGTH OF RESIDENCE IN LA QUINTA: 6 Years HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? Yes Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. Attached. 369 Page 2 Biographical sketch including education, work experience, civic involvement and other background. In 2005 1 retired from the Department of Recreation and Parks as the Superintendent of the Planning and Development Division. Over my 33+ years with the City my career encompassed increasing levels of responsibility for the design and construction of major capital improvement projects culminating in oversight for the Department's entire capital program. While the five (5) year Capital Improvements Plan exceeded $200 million, annual capital program expenditures customarily exceeded $25 million per year.. As many as 60 projects each year would be in development, providing improvements to thousands of acres of public park land, several public golf courses, public swimming pools, the Griffith Observatory, the Los Angeles Zoo, numerous museums, historic buildings and parks, recreation buildings and related child care and senior centers. Facilitation of community meetings, as an integral part of the design process, allowed me to develop consensus building skills as well as learning the importance of implementing projects that reflect current user needs while providing program flexibility in response to changing demographics. Currently 1 enjoy serving on the Commission, and on the Board of the La Quinta Historical Society. Describe your knowledge of the functions, regulation, and procedures for the La Quinta Community Services Commission. Having served on the Commission since 2008 1 have had the pleasure of actively participating in all meetings, committing to the obligations and activities of the Community Services Commission/Department. I would like to continue to contribute to the City and the Department by responding to La Quinta's need for fiscally responsible operation and maintenance of facilities that are intended to provide optimal recreation experiences for our community. What specific issues or problems face the La Quinta Community services Commission and do you have any suggestions to address those issues or problems? La Quinta has beautiful parks and facilities. However, the economic climate has changed and operation and maintenance of these facilities has become more costly while revenues have decreased. The citizens of La Quinta have been fortunate, to date, due to fiscally responsible management by the Council, to enjoy the use of all facilities at low or fully subsidized cost. The challenge now is to continue to maintain all facilities at high standards with reduced revenue. The commission has been looking at the addition of, or increase to, fees for end user use of our facilities. 1 believe we will continue to have to educate our citizens on the necessity of the cost sharing as a requirement to continue to have safe, well maintained parks and buildings. if 370 Page 3 Another idea may be to look at developing relationships with sponsors for parks, or aspects of parks like sports fields. An example of sponsorship would be to allow "naming rights" for a field in return for donations toward maintenance of the field. Currently sponsors provide support for events. Expansion of the sponsorship program could provide additional revenues for operation and maintenance. The main challenge will be to help educate the public on the direct costs of the operation and maintenance of La Quinta's parks, medians and cultural facilities. Our citizens need to be able to understand why changes need to be made to fee structures throughout the City. I am willing to help the Council provide information to the public in an effort to bring about change as smoothly as possible. What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Community Services Commission? My particular skill set, developed over years of working with diverse communities within the City of Los Angeles has provided me with a perspective as to what comprises relevant community services in appropriately designed facilities. Design which allows for the maximum program flexibility by responding to changing user needs, will provide for fiscally responsible recreation and open space options for our City. Forward thinking in continuing to move toward water conservation on our facilities will set an example to the public in conserving natural resources. My personal belief is that we are setting a good example through the proper use and maintenance of native plant material as we continue to upgrade our existing facilities. I would like to help continue to promote these principals. I believe that my experience with community participation in design helps me work with our citizens in community meetings to help facilitate the exchange of knowledge between the Council, commission, staff, and the public. Working with the La Quinta Historical Society has helped me make a meaningful connection between the evolution of historic La Quinta and planning for the future of this great City. Kathleen E. Fitzpatrick May21, 2012 10 371 KATHLEEN FITZPATRICK EDUCATION Bachelor of Landscape Architecture Project Management Program Commission Training PROFESSIONAL EXPERIENCE LIC Berkeley 1971 LIC Irvine 1998-2000 California Association of Commissioners & Board Members - November 2009 City of Los Angeles 1972 - 2005 Department of Recreation and Parks 1978 -2005 • Superintendent of Planning and Development - Responsible for oversight of the Departments Capital Improvements Program • Project Manager II - Responsible for Design and Construction of $25 million/ Year Capital Improvements Program funded by various Propositions and Bonds. • Project Manager - Responsible for community Input, design and construction of major capital Improvement projects and development of various Master Plans for, facilities within the park system Bureau of Engineering 1972 —1978 • Landscape Architectural Assistant — Responsible for assisting in the design or various street Improvement projects OBJECTIVE To continue to serve as a member of the City of La Quinta Community Services Commission May 21, 2012 37 Lu1LNrl!ftttLtAk,S OFFICE _CITY OF LA QUINTA CITY CLERK'S OFFICE Date-5 1112 CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA COMMUNITY SERVICES COMMISSION' NAME: DOFW Ann VVYW HOME ADDRESS: 52865 Avenida Bumwdas (aNut be a La Quinta resident and a kOble to rote In the CUy.) TELEPHONE: (HOME) 760-771-0131 BUSINESS:.631-882-OM EMAIL-wlWdWW@hWnaiL=n FAX BUSINESS ADDRESS: IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD: LENGTH OF RESIDENCE IN LA QUINTA: 7 matlhs HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? Yes hire business wanaa, wKh Masters hh Budnesd CaenontokW. Voka teeted in many vetnees• senim 9 food backs vbreywft hosplals, hosPioes and various' just alp one up to help.' Been In rang and cobvin9 cw*ardes shove 1978. Cash conftWer at many businesses inriu ft two of my Know and understand the needs of the people padiadacy 'BABY BOOM' Vilest to be in hrvglved in aft t0 now in poRics and commnun ly pmjeets. Lots of tiros to dedicate as I am refKd but need 10 Ift on ammotohg as the tone. Resrane and relarrals avaihdrle. Thanks Dodel Am VVyler 373 APPLICATION, COMMUNITY SERVICES COMMISSION PAGE 2 Describe your knowledge of the functions, regulations. and nmearL,rnc ..f *k. r .,..:_. Services Commission. meetirgs to edueabe myself on cmrmxff ly needs, contacts, and pnooedunm vvnal specrrrc issues or Problems face the La Quinta Community Services Commission and do you have any suggestions to address those issues or problems? Problems except more contact and kderest w o convmmuity. (ue: not enough gdared or exckernent at Senior centem many square feet of space and no one out amil'mg grsetti9 pushing everts and enoouragkg Pattk n wnat specrrpc attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quetta Community Services Commission? Grandparents could bring kids to center for can movies, bkdKys-ela step it up as a consrdssion applicant. Suamuer is here but not everyone leaves tarntltl 5 IZ) I1z PLEASE RETURN THIS APPLICATION CITY CLERK DEPARTMENT 78-495 CALLE TAMPICO, LA QUINTA P. O. 80X 1504, LA QUINTA, CA. 92247 THANK YOU FOR YOUR W/LL/NGNESS TO SERVE YOUR LOCAL GOVERNMENT 314 Susan Maysels From: Lbjkerto Zela a pipola106@gmail.com> Sent: Tuesday, June 12, 2012 1:19 PM To: Anna Ortiz Subject: Re: Appointment to City Board/Commission Dear Susan, Unfortunately, I will not be able to attend. I wish we'had more time to plan the time off from work, Thank you, Alberto. On Tue, Jun 12, 2012 at 12:42 PM, Anna Ortiz <Aortiz ,la-quinta.org> wrote: Dear Applicant, Please be advised that the City Council will conduct interviews and make appointments to its Boards, Commissions and Committee on June 19, 2012 starting at 3:00 pm. Please plan to attend. Each applicant will be allotted 3-5 minutes to speak and answer Council's questions. Please contact me if you have any questions or are unable to attend. Thank you. Yours truly, Susan Maysets Interim City Clerk City of La Quinta smaysels@la-gui nta •org 760.777.7123 311 Pam RECEIVED From: Alberto Zelaya <pipola106@gmail.com> Sent: Tuesday, May 29, 2012 11:10 PM To: City Clerk Mail Cc: Alberto Zelaya Subject: application To Whom It May Concern, .CITY OF LA QU.INTA CITY CLERK'S OFFICE Attached you will find my application for the Community Services Commissioner vacancy. The submit button wasn't working on your website. Let me know if this is ok. Alberto Zelaya GENERAL INFORMATION Community Services Commission 1. This is a five -member commission, with members serving two-year staggered terms. The normal expiration date for terms is June 30th. 2. Meetings are held at 5:30 p.m. on the second Monday of each month. 3. Attendance at one or more meetings is recommended of all applicants. 4. La Quinta Residency is,required. 5. Selection Process: The process of selecting individuals to serve on the City's boards, committees and commissions begins with an application. When an interested citizen submits a completed application for a position, the application is placed on file in the office of the City Clerk pending the selection of an interview date. The City Council prefers to interview all candidates for positions during a regularly scheduled City Council meeting. City staff will notify you as soon as the interview date is. determined. The interviews are scheduled during the Business portion of the meeting which begins at 4:00. In preparation for the interview, it is recommended that candidates attend one or more board/commission meeting. The City Council is anxious to have the opportunity to talk with all applicants before making a final decision. If you find you are unable to attend the interviews, please notify the City Clerk, in writing, of the reason you cannot attend. Formal notification of appointments will be made by the City Clerk immediately following the Council's selections. 6. A Statement of Economic Interests will be required of all appointees prior to assuming the position and will be required to be filed annually. For a copy of the form or for additional information, contact cityclerk@la-quinta.org or call 777-7002. 7. Attached herewith are the following documents: 1. Application Form 2. Enacting ordinance 3 7 0 . i 3. General Rules 8. For additional information concerning this Commission, contact communityservices@la- quinta.org or call 777-7156. CONTACT THE CITY CLERK'S DEPARTMENT FOR THE DEADLINE TO SUBMIT AN APPLICATION - DEADLINE YOU WILL BE NOTIFIED OF THE INTERVIEW DATE CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA COMMUNITY SERVICES COMMISSION NAME: _Alberto Zelaya HOME ADDRESS: 54020 Avenida Velasco, La Quinta, CA (Must be a La Quinta resident and eligible to vote in the City.) TELEPHONE: (HOME)_(213) 705-2260 EMAIL:_pipola106@gmail.com BUSINESS ADDRESS: BUSINESS: IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD:_Currently employed by the city of Beverly Hills but will retire by retire January 1, 2013_ LENGTH OF RESIDENCE IN LA QUINTA: _2 years and 7 months HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? NO Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. Born in Venezuela, South America of Nicaraguan parents. I moved to the United in States in f983 and aince then I hold many odd jobs while learning the language before starting to work for the City of Beverly Hills. I graduated from High School in Managua, Nicaragua and studied accounting in Venezuela, eamng an equivalent to Bachelloes degree in accounting. I have worked for the City of Beverly Hills since 1997 at varous levels such as Management Analyst, Budget and Financial Analyst and Principal Accountant for the Finance, Recreation & Parks and Fire Department. n 377 While working in the budget office I had the opportunity to workd alongside a consultant hired by the City to update the citywide Fees and Charges which included fees associated with recreation & park, library, community development, etc. Date:_May 29, 2012. APPLICATION, COMMUNITY SERVICES COMMISSION PAGE 2. Describe your knowledge of the functions, regulations, and procedures of the La Quinta Community Services Commission. Honestly, I don't have any knowledge of the functions, regulations and procedures but I'm a quick learner. I will be retired soon and I will have the time to get informed as much as needed. What specific issues or problems face the La Quinta Community Services Commission and do you have any suggestions to address those issues or problems? don't know yet What specific attitudes, skills and/or expertise do you think you have which would enhance the work of. the La Quinta Community Services Commission? I truly believe that my 15 years of experience as a public servant for City of Beverly Hills at different levels are transferable to the one of a commissioner for the City of La Quinta. Just give me the opportunity to serve a City that I love and care for very much. PLEASE RETURN THIS APPLICATION TO: CITY CLERK DEPARTMENT 78-495 CALLE TAMPICO, LA QUINTA P. 0. BOX 1564, LA QUINTA, CA. 92247 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT 2.95.010 Created—oeflned. 379 3 ATTACHMENT 3 HISTORIC PRESERVATION COMMISSION 3 positions open: 2 professional, 1 lay member Kay Ladner lay member Willard (Skip) Morris lay member (also applied to PC) Maria Puente* professional "current Commissioner 4 319 RECEIVED 2012 JUN 4 flM 8 15 .CITY OF LA QUINTA CITY CLERK'S OFFICE Date: June 1, 2012 CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA HISTORIC PRESERVATION COMMISSION NAME: Kay Ladner HOME ADDRESS: be a La Quinta TELEPHONE: (HOME).7607710564 and eligible to vote in the BUSINESS: 7603405501 EMAIL: katbladner@aol.com FAX: 760776-5544 BUSINESS ADDRESS: PO Box 14387, Palm Desert, CA 92255 IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD: Desert Horizons Owners Association - General Manager, LENGTH OF RESIDENCE IN LA QUINTA: 27 years HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? Yes, but its been awhile Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. I have been involved in La Quinta City government since the late 89's. I served on the Community Services Commission, two terms on the Planning Commission and was the elected La Quinta representative to the Goat:hella Valley Recreation:& Park District for 3 terms. I have always been an avid supporter of the City and now that I am back in.the valley to stay, and have the time, I would like to continue this service. I owned one of the original homes and became very interested in our historical background, I have been a. member of the'Historical Society and attend many of their events. IF Q APPLICATION, HISTORIC PRESERVATION COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta I the dynamics of preservation and work with staff and other agencies to protect our historical resources. What specific issues or problems face the La Quinta Historic Preservation Commission and do you have any suggestions to address those issues or problems? Fjnances'ate always'an issue, maybe we could evaluate resources that might volunteertime to,assist the,Glty and Commission. What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Historic Preservation Commission? t am aposftive person who looks for "win -win" solutions. Between the time I volunteer and my job I am a public servant, these skills can be an asset when working on projects and with other entities. I am not sure I made the deadline for this up -coming appointment, if not, please hold.my application on file for future openings. PLEASE RETURN THIS APPLICATION TO: CITY CLERK DEPARTMENT 78-495 CALLE TAMPICO, LA QUINTA P. O: BOX 1504, LA QUINTA, CA. 92247 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT 3a 201? MY 25 Aft 1153 .CITY OF LA QUINTA CITY S FflOE Date - CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA HISTORIC PRESERVATION COMMISSION BUSINESS ADDRESS: IF EMPLOYED, UST YOUR EMPLOYER AND POSITION(S) YOU HOLD: LENGTH OF RESIDENCE IN LA QUINTA: HAVE YOU EVER ATTENDED A MEETING OF THIS COM .SSION? U 3uG WHJ ARD W. MORM 606g4JmriperLse Ln Qsings, CA 92>;S3 Cd h (737)2574M Biome: (760) 2964"s ema0: HARRISON AND LEAR, INC., Hampton, Virgin at (199910 2007) President, Harrison and Lear Land CapaaIIao, with PAL responsibility for residential subdivisions sdliog Ids to mend and custom Lounbailders, iaeladieg as mstmg 600-1ot subdivision, savaal new subdivisions and mbrod-use &M projects in rc&wekpnmd areas. ATLANTIC HOMES DEVELOPhIEN1' CORP., Hampton, VA (1996 to 1999) President ofdw land development subsidiary of the largest homebwl m We Hampton Roads- Rit9mnnd mstI P &L respomob ft for the company and its 1500 lots in 12 projects in two sates, as vmff as aogmsdioo ofdeveiopcd lots. PANTHEON PROPERTIES, Mission Viejo, CA and Wiltismsburg VA (1993 to 1996) CaDavdopr of the proposed 2.4 mMion square foot Warldpoist InOamtionsl Trade Center m San Bur =W%o and 4OMome golf course project m Loma Linda, CA, to be sold offshore to Asian manufaeturas, importers and invesiass. Consultant to the devdopmeat ofa 150acre dwase padr. CHEVRON IAND & DEVFlAPMENT COMPANY, Irvine and Ontssl% CA As Prea&t of lU Onaeis Center (1985-1993� P&L Miry for Chevron LaaWs largest wholly -owned and -managed project. Sold 390 scree, installed $30MM of infisaftucture, and devdopc d over I MM SF ofeommercial buildings and a residential area. including 1300 mulfiflmsi�y units, an clemeaary school, park and day cue coma As VicolVeaidad ofSepMredaProperties (1934-19931 its imestmnst division,>rspowdl1e at The Ostesio Center fur joimvestu es Constructing and g muftillizally rental units. a Hilton hotd and olfics bards' ate. Ebmbwe regmsl is fw joii Camiroctarg and/or asset Montebello Town Center, Manhotan WOW, va mw office bm7d p and a 76acre office park. As Presd dev t ofPadfie Casat Humes (1984-INS), its residential development subsidisty, respnewJ& for management ofjomt ventures for davckq meat and sale of over 2,000 units and formation of samba venture ofover 1000 units. ARO:S INC., lWsaa, AZ VicePresidentMal t oba dManagerofajointven4aatoemhleanddevebpmesbapbmuM mmced- use communities and wA 12,OW acres of land. HARE„ BRBWM& KM", INC., Palo Aho, CA Project nowaWr ofover S100MM of mee&use poja4s in the Coastal Zaae and other auras of ezbmw regulation in the Bay Area FAUCATYON AND 11111"MY E%P]MUNCE BA, lraeiga A&u% University of V"agmie U.S. Naval Off,= 384 Phmrmg Commission, City of Santa Crrz, CA Chnimm, ffiiam w Ptwerwhon Task FbwcR Santa Cruz, CA Founding Cha¢m n, Wisw c Pwoorvatior Commission, Santa Cruz, CA Prmideat, Salo (rez I3idwsorl Society Chairman, Santa Cruz County Society For ifistom Preservation D radw, Santa Cruz Aria Carembw ofCommem (Yrafiman, KMom Preservation Task Forcer, Ontario, CA . Wstorie preservation Commission, Osxftrio, CA (harman, Cbaffey College Community Advisory Board, Rao&o Crcamooga, CA Warr Conservation Cammusion, James City County, VA President, National Association ofLndostrad & Office parks (NAMP) —hmland Empire Founding Dwoctor and Chairman of Ecoramic Development, Inland Empire Economic Council (HWQ Dmctw and Legisiatm Commkir, Buffdmg Industry Amcwtion, (BIA) - Baldy View Chapter Dav for and National Environmental Issues Commifte, National Association. ofHome Builders (NAHB) Director and State Legislatm Cow VAm Builders Association of V (M&V) Pras;deot and Legislative (hair, Paodesala Hausing and Burdders Association, Newport News, VA Cheumao, YrdliamvMug Community Builders Association, VrAbmsbmg, VA Sur n 2012 MY 22 AM 1120 CITY OF LA QUINTA CITY CLERK'S OFFICE -� Date: J - C� Epp CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA HISTORIC PRESERVATION COMMISSION NAME: MA JA L I E I F. HOME ADDRESS: 10`eO ZQ fw8e--S CWLE( LA QWAIJT& CA .17ZZS 3 (Must be a La 1Q'u'ints resident and eligible to vote in the City.) TELEPHONE: (HOME) (±DO)�f 5 —4411 BUSINESS:(q'&o)I'TZ--&115o X 25510 EMAIL: M LL 'D Ll P-.ylte i0cco 1. cei m FAX: BUSINESS ADDRESS:-1kWIN1A A-(jlt ScltooL l 47-255 WE:5rwAAD #v mw--, 4 4F-92ZS7 IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD: 'p E5Lci2r SA-fJ DS WV 65 C-P 5� P'. rST ci �'f - 1= R OFs11W (S t LENGTH OF RESIDENCE IN LA QUINTA: +ZO Y1 S • . HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. BORN (N BiI-4eh0 6sPVFiN)- C4Lj1f=,AdIR Rf�tOeNT S1NCE 1990- (1SCjVZejai5WCC- AFL ?0047_ -M.A •, Dou&F- ►+ m'bA iN WS"AY AMO Aa-TTMAOk,Di SPAN 19'84' -m&A� UN I ✓C-fLssTy REDLAh 0.5 C2000�. —Ct-Assr ptplJo/cNtt�10E�2musiC su?Eac�e Dt 6 � m M_ c_ MAP" —FF"nENDE9 muLglpt-F—� co .GYiC x-4jVa-FtEmaiLr --{ 1FC—NOF-.D yCRRJ-Y C5 J A-04-Wigna '41.aA:sSC*LMus14_ eTC- CCU-F�kf=�uc�s . APPLICATION, HISTORIC PRESERVATION COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Historic Preservation Commission. 'LQ1f�C WE'LL OWViX �016CE -FOR-RIE fJ4[.Of1/iA16- c!L Ta-0 fink 6u+i�UAl1=s iV ttf-WP-41C .50RVty OF FR29L2 Esi RAoPaON 0E-97WOO.OS -rD RWC-W 10bC460AJS 1%A f-RHP[s TD Cow ET W ftPC IViLL AKE: RFC04'IMENA# f0kls fT9A-T*- use of fuMoit-ica -M OW#ylT-- 03TONc REsouKcE PREsCzeVAT"ORI. - L%NfC I/JUL APAt0VE 0&(4 ACM-- -LWM COOPMatJsti DF/N7LiCX10AW Fq2 X2M"Ts. --J -Q We ulia RC-V'jNl //— CouPUCa' of LMJ10 US6�i *VtL<-iNG RE,06-VE aPM43n� MUq(aPAL,. issues or the La Quints Historic have any suggestions to address those issues or problems? 15=1. t� -Q., and do you What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Historic Preservation Commission? Ay I$ YRS• sERV;NCi its q LQW (oMMisAbNEk &fV� ME T� fGvdWt-r AIVD �Pt�Ea� iN 6oAotEmr i-a�,L p,2E �isr�7aJ ;Ss�JEs, 'Iny "T fiungy ve6eer-- mRke-s me /TuJAAEF OFTTIM 6EVEWfM6Vr A-AJD sNFL0svcr. of 'firms D+f Z=�ll%� T SCi �TitE/� �5 Cx1 i . A�1V .s7uD;;=t o ct.R �o � �Me .J� v �R�O�i2ss Ay✓ s iFi�it�tg L L e - /f CE ?U Fo r>1 .eiG Lk/ CO/Y /CEs -/)/f= & WAAff O,P'Gu2RE c577yuZ~--T AWAO iW,iAla-r �2 ..A42;Ss�21:G?7i'av_ V2.rzzzw N✓MERO�S R4f^ h� as s t ORFHLrtz)A - ` d Q' Cr SE?fLMF�!/TS (N7)1 `LASE RETURN THIS APPLICATION TO: -E!/Rv�Ralt USjyflG ©AC�C4+Pou�A. CITY CLERK DEPARTMENT . 78-495 CALLS TAMPICO, LA QUINTA P. O. BOX 1504, LA QUINTA, CA. 92247 DEADLINE 3'8 7 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT May 2011 Tra*non 36 h Annual California Preservation Conference. "Preservation on the Edge". Santa Monica, CA. May 2010 35m Annual California Preservation Conference. "Preserving a Sense of Place,. The Sierra Nevada". Grass Valley and Nevada City, CA. April 2009 34 h Annual California Preservation Conference. " Rethinking the California Dream: The Culture of Leisure". Palm Springs, California. April 2008 33n° Annual California Preservation Conference. "Balance Complexity: The Vineyard and Beyond". Napa Valley, California. May 2007 32od Annual California Preservation Conference. " Preservation goes to Hollywood". Los Angeles, California. May 2006 Coachella Valley Archaeological Society. 10' Annual Symposium. April 2006 31st Annual California Preservation Conference. "Finding a Common Ground". Sacramento, California May 2005 30"' Annual California Preservation Conference. " Diversity of Change: New Perspectives on Historic Preservation". Riverside, California. 388 MARU L. PUENTE 78-620 Forbes Circle La Quinta, CA. 92253 (760)345-4411 MIpuente@aol.com EXPERIENCE 2001, 2005-2008 Foreign Language Department Chair. La Quinta High School, CA. 1990-2012 Bilingual teacher (Elementary and Middle School) and Teacher of Spanish (High School). Desert Sands Unified School District, California, USA. 2001-2012 HSL. (English as a Second Language) and Spanish adjunct teacher at College of the Desert. Palm Desert, California, USA. 2001 Translator (English -Spanish) for written documents in Attorneys Office. Palm Desert, California. 1996 Curriculum Development for the Spanish Speakers at the Secondary Level. Desert Sands Unified School District. California. 1993, 1996 Teacher for the G.A.T.E. (Gifted and Talented Education) Program. Taught Music and Spanish at the elementary level, at Desert Sands Unified School District. California 1988-90 History of Music Teacher at High School level in Madrid, Spain. Department Chair for the Music Department. 1986 Solfeggio Music Substitute Teacher at the Royal Conservatory of Music, Madrid, Spain, 1983 School ofArchaelogy for the Basque Country. Formally enrolled for one school year. Took part in the excavations (Roman site) in the Cave of EDUCATION Arenaza 1. University of Deusto, Bilbao, Spain. . 2005 C.S.L.A. (California School Leadership Academy) certificate. School Administration Leadership Academy. Desert Sands Unified School District. California 2004 M.Y.P. (Middle Years Program) Conference for Language B (Spanish). Myrtle Beach, South Carolina. 339 April 2004 291° Annual California Preservation Conference. "Building Bridges". San Francisco, California April 2003 28'h Annual California Preservation Conference. "A Blueprint for Preservation". Santa Barbara, California April 2002 271h Annual California Preservation Conference. "Vintage Sonoma County". Napa Valley, CA. July 13, 2000 Fort Irwin Resources Program tour in Barstow, California Discussion of cultural resources program on Army base with emphasis on curation of artifacts. April 13-16, 2000 25fh Annual California Preservation Conference. "Preservation for a New Century". Monterey, California April 19-22, 2000 30 Annual Meeting for the Society for California Archaeology. Riverside, California. May 20-23, 1999 24'h Annual Preservation Foundation. Conference on Preservation of ancient and recent past, Interpreting cultural landscapes, archaeology in the Coachella Valley, and preservation toolkit. Pahn Springs, California. May 1997 Presentation on Spanish Architecture. La Quints, California. October 18, 1997 Society for California Archaeology. Southern Data -Sharing Meeting. University of California, Riverside. November 2, 1996 La Quinta Historic Preservation local workshop. La Quinta, California. October 29, 1995 Certified Local Government / Local Government Workshop. Blueprint for Success at the local level. Oceanside, California '� 390 June 1-4, 1995 20m Annual California Preservation Foundation. Riverside. (Revised May 14, 2012) -, it 391 1989 Presentation to the =International University Congress in Rome, Italy, on "Music during the French Revolution", which was later published by the University Complutense of Madrid, Spain. 1989 Superior Degree in Classical Piano. Superior Degree in Chamber Music. Royal Conservatory of Music, Madrid, Spain. 1988 Institute of Educational Sciences: Certificate of Pedagogical Competence. University Complutense of Madrid, Spain. 1987 M.A., Double Major in History and Art. University Complutense of Madrid, Spain. EXTRA ACTIVITIES 1994-2012 Appointed as a member of the La Quinta Historical Preservation Commission, La Quinta, California. SKILLS Languages: Spanish, English, and two years of Italian, French and German in the Official School of Languages in Madrid, Spain., Computers: Proficient in Apple Macintosh and IBM PC programs. Pianist: Played in numerous classical piano concerts, musical theater plays and in social events for prestigious country clubs. Pianist in services in local Catholic and Lutheran Church. TRAVEL 1989-2011 Europe (Spain, Portugal, France, Italy and England), North America (Canada Ontario and Quebec), Central America (Mexico and Guatemala), Caribbean (Puerto Rico, British and U.S. Virgin Islands), and the USA. (California, Hawaii, Arizona, Nevada, New Mexico, Utah, Colorado, Vermont, New York, Massachusetts, New Hampshire and South Carolina). AFFILIATIONS Member of La Quinta Historical Preservation Commission. Member of La Quinta Arts Foundation. Member of La Quinta Historical Society. Member of California Association for Bilingual Education (C.A.B.E.). Member of C.A.T.E.S.O.L.(California Teachers of English to Speakers or other Languages) Member of California Preservation Foundation. Member of the Opera Guild of the Desert. (Revised May 19, 2012) M 392 HOUSING COMMISSION 2 positions open: 1 tenant, 1 tenant age 62+ Maria Ryser ATTACHMENT 4 tenant (unable to attend 6/19 Council meeting) " 393 *current Commissioner Susan Maysels From: LAVFW 3699 INDIO <vfw3699@Iive.com> Sent: Tuesday, June 12, 2012 7:07 PM To: Anna Ortiz Subject: RE: Appointment to City Board/Commission Dear Susan, I will not be able to attend on the 19th since I will be in Sacrament for the Veterans of Foreign Wars Department Convention. It is mandatory that I be there since I am the State of California Veterans and Family Support chairmen. I will be handing out award's for All Auxiliaries in California for each Membership division. I am also in charge of the National Military Service TV Raffle. Please except my sincere. regrets that I will be unable to attend. I will be leaving on the 14th and return on the 21st of June. I will be able to answer any questions that you might have on my return. If I am accepted I look forward to working with the Committee in making our Community a better place to live for All. Loyally District 22 President, LAVFW Mary Ryser 1 394 CITY OF LA QUINTA APPLICATION TO SERVE ON THE LA QUINTA HOUSING COMMISSION Date:. 05i08i1 2 R'E C E I VE D 2012 �1NY 10 Aft 11 39 CITY OF LA QU1?;'FA CITY CLERK'S OFFICE NAME: Maria (Mary) Ryser HOME ADDRESS: 54-245 Avenida Herrera La Quinta, CA. 92253 (Must be a La Quinta resident and eligible to vote in the City.) TELEPHONE: (HOME). (760) 296-3173 BUSINESS:. Non -Profit Veterans Org. EMAIL: vfw3699@1ive.com : FAX: N/A BUSINESS ADDRESS 44-200 Sun Gold St. Indio, CA. 92201 IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD permanently disabled, Heart Condition LENGTH OF RESIDENCE IN LA QUINTA: 3years' Which position are you applying for: J Non -tenant ,Tenant Tenant age 62 + Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. 95 APPLICATION, HOUSING COMMISSION PAGE 2 PLEASE RETURN THIS APPLICATION TO: CITY CLERK DEPARTMENT cSubr�iit°Appllca€ionaA 78-495 Calle Tampico P. O. Box 1504, La Quinta, CA. 92247 Thank you for your willingness to service your local government. .a 396 . ATTACHMENT 5 INVESTMENT ADVISORY BOARD 1 position open Frank Blum* 'v 397 *current Commissioner RECEIVED MR may 8 Pn 1 19 .CITY OF LA QUIIITA CITY CLERK'S OFFICE Date: 5/8/2012' CITY OF LA QUINTA APPLICATION TO SERVE ON THE LA QUINTA INVESTMENT ADVISORY BOARD NAME: Frank Blum HOME ADDRESS: 47840 Via Livorno (Must be a La Quinta resident and eligible to vote in the City.) TELEPHONE: (HOME) 760-564.2410 BUSINESS: cel 760-701-9146 EMAIL:blummerf@yahoo.com FAX: BUSINESS ADDRESS: Retired IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD: LENGTH OF RESIDENCE IN LA QUINTA: eight years HAVE YOU EVER ATTENDED A MEETING OF THIS BOARD?. currently serving on board Biographical sketch, including education, work experience, civic involvement avid other back- ground. Please be sure to include experiences relevant to duties of the position you seek. 398 APPLICATION, INVESTMENT ADVISORY BOARD PAGE 2 Describe your knowledge of the functions, regulations. and nrncpdurps of fha 1 9 r"I' d . I..., � a monthly basis the 1AB meets in open; acted financial data Prepared and Weser views Treasurer's report, cash report, investment practices and ince director. • •••..• .aNca.nw ioauca vI In VUICInS IdUC llle La 1,1u1nta Investment AdVISory Board nrld do Vnrl hnua nn . •�• �r��•••� a....u���. aniflJ al Iu,ul cxNal use av you InInK you nave whlch would enhance the work of the La Quin Investment Advisory Board? rt_tAat Kt I UKN I H15 APPLICATION TO: CITY CLERK DEPARTMENT 78-495 CALLE TAMPICO, LA QUINTA P. O. BOX 1504, LA QUINTA, CA. 92247 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT Office Use Only: Background n 399 1972 to 1999 B.E. DEVELOPMENT/ REXFORD CAPITAL. Owner. Developer. Responsible for development of multi -family, high end single-family detached housing, and commercial projects. Financial responsibilities included raising equity capital from high net worth individuals. The duties included land acquisition, entitlement, financing, bidding and managing all phases of the project from acquisition through construction and sale, including presentations before planning commissions and city councils for approvals. Projects include acquisition, renovation, financing and sale of multi -family units, a commercial strip center in Long Beach, a PUD in the city of Orange and the construction and sale of waterfront homes in the Naples area of Long Beach and Huntington Harbor, Huntington Beach (price range $800,600 to $3,000,000). BUSINESS AND CIVIC ACTIVITIES Investment Advisory Board, City of La Quinta, 2010/present LaQuinta Rotary, President 09/2010. Treasurer 06/07, Secretary 07/08. LaQuinta Chamber of Commerce, member Board of Directors 2009 III) Board member Energy. Consumer Advisory Commission. (ECAC) 2008/present Member, International Council of shopping Centers. Past Member, Building Industry Association, National & Southern California. Past Member, Mortgage Bankers Association., Past -President Bixby Hills Community Association. Past -President, Presidents Associates, CSULB. Past -President, CSULB Athletic Foundation. Past -Vice President Long Beach Rotary. Board of Directors, Long Beach community Hospital Foundation Board of Directors, Membership Chairman, Long Beach Grand Prix. Board of Directors Long Beach Queen Mary Board of Directors, Boys Scouts of America. Board of Directors, Long Beach City College Foundation, Chairman Audit Committee. 490 FRANK P. BLUM 47840 Via Livorno La Quinta, CA 92253 760-701-9146 EDUCATION: Bachelor of Arts Degree in Economics, California State University, Long Beach Frank Blum has twenty-five years experience in banking, equity and debt financing, land acquisition, entitlement, construction, marketing, project management; development of multi family, commercial, single-family housing and real estate sales &acquisition. Skilled in conducting feasibility studies, cost break down analysis, ROI, and budget analysis. Experienced in property acquisition, land acquisition and entitlement, including presentations before planning commissions and city councils for entitlements. EMPLOYMENT: June 2004 COLDWELL BANKER. Relocated to the Coachella Valley and joined Coldwell Banker Commercial. Represent buyers and sellers, landlords & tenants for commercial property, apartments, raw land and subdivisions. Responsibilities include leasing The Atrium, a 61,000 sq.ft. Mall in Rancho Mirage. 2002 to 2004 REXFORD CAPITAL/George Smith Partners. Broker private and institutional equity to builders & developers in Southern California. Focus was to builders that build between 25 and 500 homes, Condominiums or Town homes per year. 2001 to 2002 GRANITE INVESTMENT GROUP. Director Capital Formation. Responsible for underwriting projects and raising equity and mezzanine financing for this $700,000,000 apartment house owner, including the financial modeling. The company acquires and repositions 100 to 500 unit multifamily apartment buildings in the western states. The emphasis was to establish relationships with Wall Street and Pension Fund equity sources. 1998 to 2001 WASHINGTON MUTUAL BANK. Manager Inland Empire construction lending division. Responsible for opening and developing the Riverside county region to medium and large privately owned builders and developers. Duties included origination; underwriting and loan management. Reporting included monthly and quarterly status, financial stability and completition probability. Conducted and supervised the valuation, due diligence, financial modeling, and capital structure analysis. Project financing included land acquisition, development and construction. This division had the responsibility of developing $150,000,000 annually. ..a 401 ATTACHMENT 6 PLANNING COMMISSION 3 positions open Edward Alderson Katie Barrows* Ron Boren Mike Carl Brad Hoffman Willard (Skip) Morris Mark D. Weber* *current Commissioner (also applied to ALRC) (also applied to HPC) 402 {\4VY114V l& 4 AID 11 24 .CITY OF LA QUINTA ;ITY CLERK'S OFFICE NAME: HOME ADDRESS: Date: CITY OF LA QUINTA APPLICATION TO SERVE ON THE LA QUINTA PLANNING COMMISSION (Must be a L a Qulnta iarJdant and epgJb/e to voM /n tlhe city.)Z�S TELEPHONE: (HOME)! %IoOJ �L L h'� BUSINES7(j)//_ qS� EMA11 - Qcr•/c �. � .. _ . _ 111 13USINESS ADDRESS IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD ./ LENGTH OF RESIDENCE IN LA QUINTA: HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? gBiographround. Plicaleasketch, s sebe includingure back - education, work experience, civic involvement and to include eVerier�s relevant to duties of the other Position you seek. .B.fC�K��OU.YD /S o� G��T UsE /.y �E - • - .��. 403 -7�;4c APPLICATION, PLANNING COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Plannin Commission. —451 " 4d7-/1,F �IA�J/,[/id•' G�G�f.�// far/��, T ,�dE f�ECCJ�/ �A•�f/L/AR al q; V AMS7- 4ZI- 45PEG TS 01 19EhiO25 z2W TffLc—r CD�/.Y/ss/oar/ DF LA l✓liidTA What specific issues or problems face the La Quinta Planning Commission and do you have an suggestions to address those issues or problems? S '43��z What specific attitudes, skits and/or expertise do you think you have which would enhance the work c the La Quinta Planning Commission? o PLEASE RETURN THIS APPLICATION TO: CITY CLERK DEPARTMENT 78-495 CALLE TAMPICO, LA QUINTA P. O. BOX 1504, LA QUINTA, CA. 92247 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT RECEIVED 2011 AflY 30 flM 8 30 Date:. May 29.2?FTY OF LA QUINTA CITY OF LA QUINTA CITY CLERK'S OFFICE APPLICATION TO SERVE ON THE LA QUINTA PLANNING COMMISSION NAME: KOW Barrows HOME ADDRESS: 53298 Aversda Montezuma; Loa Quinta, CA 92263 (Must be a La Quints resident and off0ble to vote In the City.) TELEPHONE: (HOME)(760) 564;2413 BUSINESS: (700) 217.012.1 od EMAIL: kaft•aw•n FAX (760) 34"949 (at.wwk) BUSINESS ADDRESS 73710 Fred. Waring Drive, Suite 200, Palm Desett, CA 92260 IF EMPLOYED, LIST YOUR EMPLOYER AND YOU HOLD Coadi0a Vasay Assodat on. of Govem;nsrnts-(CVAG)- Director of EnAr onmenfal Resoums LENGTf4 OF RESIDENCE IN LA QUINTA: 20 years (since 1I)N) HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? yea Biographical sketch, including education, work experience, civic involvement and other bark_ rrease De sure to Include experiences relevant to duties of the position you seek. o0ourred stow im. Le Ouitta h 5 and many often here. I he" be ear. I have a vwddng knowledge o ed to planning. t;(noe 2007.1 have � re9befttS ene rA>smt� 68.Lii QUN0a.1 aE6V81y Ir11h6Nrl:d irl afiorrwMi vanwrs boat groups fo►many years In k a Quirda and beyond. I �.,.....,...�,a ..o . .w w..a ..wynw��pwu'ias {�pl wn OWA rW m me rBd vvwm4wm M I work cloo* vft dty staff on the mordNy Nature Walk program, and of er traii related projects eats. I was Previously an the La Quints PMemring Cameron *wn 1991 to 1996, serving as chair iron 4)5 APPLICATION, PLANNING COMMISSION PAGE 2 Describe your knovAedge of the functions, regulations, and procedures of the La Quinta Planning CommiRAlen Commisakm Is responsible for emwdng that proposed MOM are owsWent with the La $allies Garhenal Plan, noting cam and oilier dty aOianoes and regulations. The Planning Commission meets twice mon" and serves in an any capacity to the Chy Co . The Planning commission evaluates development projects, specft plans, and Odw new development applications to ensure they are consistent with La Quinta•s oomnnmity standards. Input from fhe and LwWmapirfg Review Committee (ALRC) Is available to the Planning Commission as part of the review. W00043. The Commission is actlur#Iyhrvohred In the General Plan update and updates of planning and zoning codes and orsria"cas' The Gemmiaskin aosaslameetings with holds joint meetiwith the City Gtwnal and.the ALRQ I have been fe hMete to on the Planning tAmrdssion and am well versed In the functions, regulations, and procedures. What specific issues or problems face the La Quinta Planning Commission and do you have any suggestions to address those Issues or problems? update of the La Qtikfta Qenww Plan will be a key focus in the coming mrorms. I am excited with #0 development of GEy Elefa"10 thO GOMMPten which Challenges Us to find treys to grow to era bft 000iolffloWi fig. responsible. I am pleased with La Qukifa's efforts toward wstainsti ty and wart to anc owage ways to plan job 9n}wt► snit-h* resklerds and businesses save money. I continue to support opporhmides for walkw* 0154010 t affix hMfttk and maintaining our air Q�Ry we should cordinue to expand an and knlxaft the of w"01 WA WAlftpeft b4mMs, and golf carthieighborhood electric vehlcte palls. The eimeral mW update rcdzed trsatlauei rierrtwfUoh isa postwe trend. In areas such as ft. dwmtom. higher density dair errant. aid p .$1ta hsortc_R00WW4qhV1oourage a vibrant climate for bcaf businesses. As faeasdwliertgas, the auienit c ti}afa MaY *QpFQft and La Quints can look (award to new options for ba[aruisd growth. What specific attitudes, skills and/or expertise do you think you have which wra ild anhs..,.e •r.e the La Mw "wn VI . _.. _ —..... �...,v„YY Quinta aiming Commission? PLAMM RETURN THIS APPLICATION TO: CITY CLERK DEPARTMENT 78-495 CALLE TAMPICO, LA QUINTA P. O. BOX 1504, LA QUINTA, CA. 92247 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT if 4 J 6 ;. r.. s .. KATIE BAR RO WS F t `May 30, 2012 x. i )N Members of the City Council City of La Quinrw.. R Q %-496 Calle Tampico La Quints, CA 92253 t 0 RE: Planning Commission application Honorable Mayor and Members of the City Council Enclosed please find trly application, to serve ontheLa Quints Planning Commission. I have �• been a resident of La Quints, since 1986. I have appreciated the opportunity to serve on the Planning Commission since I was appointed in March of 2006. I would like to continue to serve on the Planning Cor nission and appreciate your consideration=of myapplication. I am excited about the General Plan update and the opportunity to work wig, city'staft the City Councilother members . of the Planning Commission, residents, members. of, the business community and others to ensure we maintain the character and quality of hie." E.. Quints,: I am an enthusiastic proponent of La Quinta with knowledge and expterience =I think will benefit the City. I believe La Quinta can grow in a way that is economically 9,ustainable,> honors our past and is environmentally responsible and forward looking. -.1 look forward to the opportunity to be interviewed for this position. Thank you for your consideration Sincerely, Katie Barrows r ? 53298 AVENIDA MONTEZUMA • to QUINTA,,. CALIFORMA • 9'2253-3404, PHONE: 760 564-2413 EMAIL: KATE.CNBQVERIZON.NET. +P 4 07 74 CITY Of LA QUINTA PLANNING COMMISSION APPLICATION: NAME: ADDRESS: PHONE NUMBER: E-MAIL- :Ron Boren 51635 Avenida Juarez, La Quinta, CA 92253 (208) 691-0411 (cellphone) ronboren0vahoo.com EMPLOYER: U.S. Customs and Border Protection; Patrol Agent EMPLOYER ADDRESS: 45620 Commerce St., Indio, CA 92201 LENGTH of RESIDENCE in LA QUINTA: 5 months. 01 4 p -� m--Ti GO CJ M Cn o -V < p C 3 M O z _ --1 C4 0a 3n `^ F-A co QUESTION 81). Biographical sketch, including education, work experience, civic involvement and other background. Please be sure to include experiences relevant to duties of the position you seek. EDUCATION: - Bachelor of Arts Degree; Natural Resource Management/Minor, Environmental Science;Central Washington University. PREVIOUS EMPLOYMENT: - Washington State legislature; Legislative Aide. - RB Homes Services = Home maintenance/Landscape business; Owner. - U.S. Marine Corps; Served in Operation Iraqi Freedom. CIVIC INVOLVEMENT: -City of Redmond, WA = Trails Commission; Commission Member. - "Friends of the Trail" = Forestland/trail clean-up organization; Volunteer. - Veterans of Foreign Wars (VFW), Post 2995, Member/Legislative Liaison. ADDITIONAL ACTIVITES: - Participated in City of Redmond "Mayor's Survey." Survey asked for input from citizens regarding the future design/development of the city. Survey required participating in "working groups." Attended several City of Redmond Council meetings and testifed regarding future development/preservation projects. 408 QUESTION #2): Describe your knowledge of the functions, regulations, and procedures of the La Quinta Planning Commission. I am a new resident of La Quinta do not have a deep knowledge of the regulations and procedures of the La Quinta Planning Commission. However, due to my involvement with the City of Redmond, Washington, I became familiar with that city's planning functions and regulations and working within the parameters of the local commission. QUESTION #3): What specific issues or problems face the La Quinta Planning Commission and do you have any suggestions to address those issues or problems? would like to see more "retro" and/or pedestrian oriented development such as the Old Town La .Quinta development. I think it would be beneficial to the city to expand Old Town into the surrounding area through redevelopment in order to create a genuine downtown core. I would also like to see more connector trails throughout the city in order to offer a viable alternative transportation corridor, which could be used by pedestrians, bicyclists and golf carts. Many citizens don't feel comfortable riding long distance in the current bike lanes, therefore, an alternative corridor connecting neighborhoods to shopping areas/restaurants could encourage more citizens to use alternative forms of transportation. La Quinta is a beautiful city but seems to have a litter problem. I believe the city could do abetter job of cleaning up litter throughout the city and would like to greater attention to this matter. QUESTION k4). What specific attitudes, skills and/or expertise do you think,you have which would enhance the work of the La Quinta Planning Commission? ' With my combination of education, work experience and civic involvement, I believe I offer a well- rounded background that would be beneficial to the City of La Quinta. Some of my coursework in college involved land planning.classes and required presenting a county comprehensive land use plan before the county commissioners. In addition, I have experience working within groups and understand the skill of diplomacy and striving to achieve the best possible solution for all involved parties. I have a true concern for the community in which I live and enjoy being involved and working toward the betterment of that community. 4)9 I I v V im. • �- Date: ,28 Q2V 29 RM 9 27 CITY OF LA QUINTA APPLICATION TO SERVE ON THE LA QUINTA PLANNING COMMISSION NAME: Mike Carl .CITY OF LA QUINTA CITY CLERK'S OFFICE HOME ADDRESS: 65720 Pebble Beach (Must be a La Quinta resident and eligible to vote in the City.) TELEPHONE: (HOME).760.564.0269 BUSINESS: 310.567.6355 EMAIL: nike cad@hotrnafl.com FAX: 760.564.7479 BUSINESS ADDRESS IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD 1 just retired from a Senior Eweartive position @ Northrop Grumman - 8 March - See Attached Resume LENGTH OF RESIDENCE IN LA QUINTA: 1991 to present time - 21 years HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? Wdl do so shortly Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek_ years, from a senior both staff and lire m art position with Northrop Grumman. I have In the area of frnandal nmoagmmerd, cost V egress, ftchleties planning and utilization. personnel administration and krr amp planning. In bn,:i was heavily Involved with overall Corporate administrative pommy formulation and internal and r COMMUnIcOm of required Corporate dkec was. Considerable #me was spurt to ensure that an bus and changes tothe various NQditp Grumman were oonsfelent w1r the 'regulationslprooedures of the verirars.locations of these Willies. The letter responsibifilly Involved Iftu s of over E3 W I also developed aggressive and erWA31ble operating and strategic plans and fed business expertise to key operational decfsiorr-maktrng. as a part of my work experienoe,'1 directed the Travel Servioes organization, which Included the ing and implementing of an senior executive management leadership team evernts which required sire interface with senior executives at various Airlines (American, United and De1Fa), Hotels (MarlA , Yawn and Four Seasahs), Cred$ Cants (American Express and JPMorgarbVmse) and Catering auk Catering Business Services). " 410 APPLICATION, PLANNING COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Planning r'Jfmmiccirn retired, my 813100ic knowledge of the functions. regulations and procedures of the La Quinta Planning Ammissign Is limited. However, as Indicated above, I have had significant, extensive and very related experience that is om pabble with the respo nsibiGfies of tibia Commission. Further, t was Treasurer of the Home Owners Association of the fountain GaMirentwood HOA, for four years. also have reviewed the recent Commercial and Residential Case Activity Reports which indicate planning and decision 18MV actions that i famBiw with as a result of my previous experience. took fcrnward to and am motivated to learn as soon as possible the specific responsibilities of this Planning Commission. What specific issues or problems face the La Quinta Planning Commisainn and do un,i hew, ten„ suggestions to address those issues or problems? --- --•— -- ,—...... ,.,.r With the concerns, about the eoonoff y and the ability of the State and Federal Governments to maintain their interest and support Of 100*80110Mr 01ft there must be a continued kxxm on those business opportunities that wtil enhance the vispillitf, bonwarttih.RKWO•pm ny and high standards of the City of La Quinta. ft atllNtt tdnht %tfedsi0n makirig actions be taken to ensure that the business opportunities for individuals r-lyl & thf ltli t t retyr encouraged- 6 f local businesses be addressed promptly to ensure that the o=pancy of all tRt?M 110ka as Possible. Vide don't want to belc like Palm Springs where there are numerous rVnaL OFMAI c ULULUU@S, SKIIIS anuior expertise do Vou think you have which would pnhanr,, tho wnrnr r.f Ine to uutma Planning Commission? I thatfl@ significant ehgae *PM mty gxlemsive work in the Aerospace industry which has encountered numerous •highs" 9ttnhrs" from a bUidg¢tfU"*1Q perspective. This involved the direct involvement of a*m" manpower and related tD With available funding. 1 have been able to provide outstanding consuti ft and tiLlp M to mUR1E;ftltle k4il luals and organizations in the fields of administration, business plans and stra6egias, rt i111M4fntWftyi M dollar budgets. Also, I have had extensive Human Resources expetence in working with Irrdiv 10 01101110 that their cPthaems am "heard' and they recognize that someone in Senior Management cares about tuber and forward tiiinidmg-pWiled about their career growth. 1 have had nWn8M rs OMMOW89M from all levels of the organization hierarchy for my support with the adhifies described above. Bolton LUM I want to make a diBerence in the City of La Quintal I recently was asked to JOM the Palm Desert activity of SCORE and the Boys and Girls Club of Coachella Valley. PLEASE RETURN THIS APPLICATION TO: CITY CLERK DEPARTMENT 78-495 CALLE TAMPICO, LA QUINTA P. O. BOX 1504, LA QUINTA, CA. 92247 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT 4A iY AN Cart 55720 Pebble Beach IA Quints, CA 92253 310.567 5335 mike cart0hotmall.com Dhvdm y for mufti faceted ebciradw organization w� Director of Business Management in the areas of financial extensive experience in both staff and ling management positions managers coat control and cost effectiveness; industrial engineering; 1 �� nnnmenn relationships; quality affaxivenesa; facilities planning and utfluation; person°° and long berm planning. Education BS Economics, Whwton School, University of Pennsylvania MBA, Universily of California at Los Angeles Enq*wmmt Northrop Grumman, Corporation 1999 2012 Director ofBwhrcW edhut, S. t business management, adirmustration - Managed a wr aroma that provided end operations sappoWdireotion in a number of key arg�tioml areas - Managed Travel Services including Flaming and imp g all senior management lesdaship team events, which rogwrcd extensive mtorface with senior executives at various airlines, hotels, and credit card {mtiud{cas - Managed Eaoilitics planning and utilization - Respon dole for hiring, development and wage and salary admmrshahon - Developed utilization procedures to identify and manage budgetary bOlAs Developed business policies and king tangs Ping Purieium Formulated oorporabe administrative procedures Executed industrial engineering surveys involving methods improvement, work srmphiiogghon and work perform um standards 1909 -1999 TRw Systeass Group Manager of Provided Smancial management to various operational torts with muhi-mdhou dollar budgets - technical consulting to management in the develcontrol caporals s costtro{tetechniques and procedures, including management -ore"'watlons' work radhorhmfion 412 I ' RECEIVED Dater iv 22 CITY OF LA QUINTA .,CITY OF LA QUINTA CITY CLERK'S OFFICE APPLICATION TO SERVE ON THE LA QUINTA PLANNING COMMISSION HOME ADDRESS: 5z-q I `-[ AVEI l-12A- _\%4C, 1?7ZS (Must be-7a/L,a�Quinta resident and eligible to vote in the City.) . TELEPHONE: (HOME) l It7ll ' 205 - MID 8 BUSINESS: J _ J BUSINESS ADDRESS IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD LENGTH OF RESIDENCE IN LA QUINTA: HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. 413 APPLICATION, PLANNING COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Planning Commission. What speck issues or problems face the La Quinta Planning Commission and do you have any suggestions to address those issues or problems? What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Planning Commission? PLEASE RETURN THIS APPLICATION TO:. CITY CLERK DEPARTMENT 78-495 CALLE TAMPICO, LA QUINTA P. O. BOX 1504, LA QUINTA, CA. 92247 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT * 414 Brad Hoffman 52414 Avenida Velasco ♦ La Quiata, CA 92253 O (760) 905-0908 O rebelkicker@gmaiLcom Objective It is my desire to volunteer in helping the City of La Quints. I feel I have the necessary skills to serve in one of several capacities. I am most interested in serving on one of the following committees: the Planning Commission, the Architectural & Landscaping Review Commission or the Community Services Commission. Profile I have always been active in community leadership roles dtroughouthugh-school, co and and in my professional career, I first moved to the Desert as a sports journalist for KESQ in 1997. My career path then took me to Bakersfield, and back to the Desert in 2003, where I served as Sports Director for KESQ News and later KPSP Weekend Sports till 2008. I relocated to Las Vegas to be with my mother, who was in need of help, she passed away in 2010. I then purchased a home in La Quinta in August, 2011, and am proud to call this great city home once again. Vocationally, it was not in my best interest to give up a job here in the Desert (at KPSP); however, faced with the challenge of caring for my mother, I would do it all over again. During that time, I substitute taught in the Clark County School District and am pursuing myDoctoi s Degree in Education, where I have only one class left to complete. Employment History SUBSTUTUTE TEACHER — Ias Vegas, NV Clark County School District, 2008-2012 SPORTSCASTER — Palm Springs, CA KPSP-TV, 2007-2008 SPORTS DIRECTOR- Palm Springs, CA. KESQ-TV, 2003-2007 GENERAL MANAGER- Bakersfield CA Bakersfield Blitz Arena Football Team, 2001-2003 SPORTS DIRECTOR- Bakersfield, CA KGET-TV,1998-21101 SPORTS ANCHOR- Palm Springs, CA KESQ-TV,1997-1998 Education WALDEN UNIVERSITY—MINNEAPOLIS, MN Doctor of Education Degree (Ed. D), Graduation December 2012 'CALIFORNIA LUTHERAN UNIVERSITY- THOUSAND OAKS, CA Masters of Art in Education,1979 CALIFORNIA LUTHERAN UNIVERSITY_ THOUSAND OAKS, CA Bachelor of Arts in Speech,1978 Credentials and Licenses California Community College Teaching Credential California Genral Contractor 415 Page 1 1 APPLICATION TO SERVE ON LA QUINTA PLANNING COMMISSION BIOGRAPHICAL SKETCH: I was enrolled in drafting classes all through high-school with the aspirations of becoming an architect. I was actually admitted into the Arizona State and Arkansas Architectural programs, however elected to stay at home and go to UNLV (and later Cal Lutheran) who did not have architectural programs. My interest in building did not stop there. I am a licensed general contractor in the State of California, although because of family matters, I spent the last 3 years in Las Vegas taking care of my mother and, my license status is inactive at this time. I have built 2 houses form the ground up in the La Quinta Cove and have remodeled several others. I am very familiar with the City and Municipal Codes in La Quinta and have a very good relationship with the Building and Safety Department. Community involvement has always been important to me, this is the reason why I want to get involved on this committee. I first came to the Desert as a sports anchor at KESQ-TV, who, as you may know stresses community involvement and is very active in community events as well. I have done several stories on the Boys and Girls Club, the Soap Box Derby, I was very active when the skate park opened, not to mention La Quinta High School and all of the golfing events our great city hosts. 1 am currently working on my Doctor's Degree in Education. I have one class to complete before I begin my dissertation, that should.(knock on wood) be completed by December 2022. 1 feel I am more than qualified to sit in and assist the already fine board members of the La Quinta Planning Commission. KNOWLEDGE OF THE LA QUINTA PLANNING COMMISSION Although I must confess, I am not an expert on the intricacies of the Planning Commission. I am vaguely familiar with the procedures and overall function. I do know that the Commission's primary function is to oversee the city and state's planning and zoning laws and ordinances. I also know that the committee works closely with the La Quinta City Council in an advisory role. WHAT ISSUES FACE THE LA QUINTA PLANNING COMMISSION I am very impressed with the way the entire City of La Quinta operates. I honestly feel that this is one of the model cities in America. The only issue I feel needs to be prodded a bit would be the SilverRock Resort. I remember taking the grand tour of the facilities with Johny Pott, who 1 feel did a great job, but since then, it seems not much has been done. I think the resort would be a great addition to our city and we should try to move the project along. SPECIFIC ATTITUDES AND EXPERTESE ,.„ 416 I do not know if I can really enhance the committee. There are many qualified individuals in the city, that I'm sure would do a great job, the present board members included: I am a very moral person who would never embarrass the board and I would represent my city well. I also have a very strong work ethic and it would be an honor to volunteer to the committee, no matter how many hours the task entailed. I have a very good attitude and consider myself to be a team player. 1 am also fairly recognizable in the city, and generally treated with respect wherever I go. My building knowledge and skills are definitely a plus for the committee. I feel confident I can represent the La Quinta Planning Commission in a professional manner. L. IF 417 NAME: Ktl;tivev Data: 53 .CITY OF LA QUINTA CITY OF LA QUINTA. CITY CLERK'S OFFICE APPLICATION TO SERVE ON THE LA QUINTA PLANNING COMMISSION to vote In the BUSINESS ADDRESS IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD LENGTH OF RESIDENCE IN LA QUINTA- HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to I xbxle experiences relevant to duties of the position you seek. . "L ® !- ��/. / /' // 1 9 418 WHJ ARD W. MORRIS 60584 Jmtiper Lase Is Qointa, CA 92253 Celt: (757) 2874766 Home: (760) 296-1878 email: wmorris42Qgmeilcom HARRISON AND LEAR, INC., Hampton, Virginia (1999 to 2007) President, Harrison and Lear Land Corporation, with P&L responsibility for residential subdivisions selling Ids to merchant and custom homebuilders, including an existing 600-lot subdivision, several new subdivisions and mixed -use intill projects in redevelopment areas. ATLANTIC HOMES DEVELOPMENT CORP., Hampton, VA (1996 to 1999) President of the land development subsidiary of the largest homebudder in the Hampton Roads - Richmond markets. P & L responsibility for the company and its ISW lots in 12 projects in two states, as well as acquisition of developed Ids. PANTHEON PROPERTIES, Mission Viejo, CA and Williamsburg, VA (1993 to 1996) Co Developer of the proposed 2A million square foot Worldpoint International Trade Cater in San Bernardino and 400-home golf course project in Lamm Linda, CA, to be sold offshore to Asian manufacturers, importers and investors. Consultant in the development of a 150-acre theme park. CHEVRON LAND & DEVELOPMENT COMPANY, Irvine and Ontario, CA As President of The Ontario Center (1985-1993), P&L responsibility for Chevron Lan&s largest wholly -owned and -managed project. Sold 390 aces, installed $30MM of io&astmodae, and developed over 1 MM SF of commercial buildings and a residential area including 1300 multifamily units, an elementary school, park and day care center. As Vice. -President of Sepulveda Properties (1984-1993), its investment division, responsible at The Ontario Center forjoint ventures oonshvdmg and asseHnanagmg multifamily reads( units. a Nihon hotel and office buildings. EbrewheM responsible for joint ventures coostnuxing and/or asset-mmaging Montebello Town Center, Manhattan Village, various office buildings and a 70-acre office park. As President of Pacific Coast Homes (1984-1985), its residential development subsidiary, responsible for management of joint ventures for development and sale of over 2,000 units and formation of soother venture of over 1000 units. ARIES ENTERPRISES, INC., Tucson, AZ Vice President andlieaesnl Manager of a joint venture to entitle and develop mesterplamrod mixed, use communities and sell 12,000 acres of land. HARE, BREWER & KE EY, INC., Palo Alto, CA Project manager of over $100MM of mixed -use projects in the Coastal Zone and other areas of extreme reg lation in the Bay Area EDUCATION AND MILITARY EXPERIENCE MBA, Stanford Graduate School of Business BA, Foreign Affairs, University of Virginia U.S. Naval Officer V0 COMMUNITY ORGANIZATIONS Planning Commission, City of Santa Cruz, CA Chairman, Historic Pnsevation Task Force, Santa Crud CA Founding Chairman, iistoric Preservation Commission, Santa Cruz, CA President, Santa Cruz Hiistarical Society Chairman, Santa Cruz Comity Society For Historic Preservation Director, Santa Cruz Area Chamber of Commerce Chairman, Historic Preservation Task Force, Ontario, CA Historic Preservation Commission, Onbrio, CA Chairman, Chaffey College Community Advisory Board, Rancho Cucamonga, CA Water Conservation Commission, lames City County, VA PROFESSIONAL ORGANIZATIONS President, National Association of Industrial & Office Parks (NAIOP) — Inland Empire Founding Director and Chairman of Economic Development, Inland Empire Economic Council (IEEC) Director and Legislative Committee, Building Industry Association (BIA) - Bakly View Chapter Duectar and National Environmental Issucs Commiuee, National Association of Home Builders (NAM) Dnmtw and State Legislative Committee, Home Bwklers Association of Virginia (HBAV) President and Legislative Chairmen, Peninsula Housing and Builders Association, Newport News, VA Chairman, Williamsburg Community Buikle s Association, Williamsburg, VA 421 Date: May 29 2012 CITY OF LA QUINTA APPLICATION TO SERVE ON THE LA QUINTA PLANNING COMMISSION -� m -n m T NAME: Mark D. Weber n N p HOME ADDRESS: 78795 Wakefield Circle, La'Quinta, CA 92253 0 .c (Must be a La Quinta resident and eligible to vote In the City.) Z! -i o•a TELEPHONE: HOME.760-298-113t3 rn (HOME). BUSINESS: EMAIL:; markdweber@live.com FAX:760-391-5178 BUSINESS ADDRESS 45-125`Smurr St.,;Indio,;CA :92201 IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD Manager, Coachella Valley Enterprise Zone Authority LENGTH OF RESIDENCE IN LA QUINTA: 8 Years HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? Yes. Biographical sketch, including education, work experience, civic involvement and other back- y.umlu. rlc0J l Sule W IIIUIuue Winthrop University. I cc e City of La Quinta's Community relevant to autres of the position you seek. have been an active Planning Commissioner for the City of La Quints for approxi Kathy and I have two children, Matt 14 and Katelyn 21 and a dog named Hobie. - M n M _ z M v it 4?2 APPLICATION, PLANNING COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta Planning Commission. The Planning Commission acts: in an advisory capacity to the City Council working to develop the La Quinta General Plan and working with Council, Staff and Developers to implement Specific Plans and the Housing Element to encourage 30sitive, appropriate growth within the City of. La Quinta for its residents and stakeholders. the commission works within the State laws and regulations and Local codes and ordinances. It conducts open meetings riclYdin9 P comment, following guidelines established via Roberts Rules of Order and the states Brown Ad ublic What specific issues or problems face the La Quinta Planninn Cnmmicci.n ..... to address those issues or pi indous;growth and prosperity over in managing, :nt. i and development as act nairrtaining view corridors, appropriate public spaces in new development{pa and integrating mulfiuse development to diversify the hospitality; retail, comm( IAamtaming public awareness, input, involvement and trust in the city will be ki - jr— ffv�v� a1'y - - - -- - - -. Pwl usa uu you minK you nave which would enhance the work of the La Quinta Planning Commission? it as appropnate for all appointed or elected representatives to have'a"commlfinent to the public and Council theyserve; - borrpwino from the Rotary operational motto.. "Service above Self' Central to their function is a sense of community direction, relative to regional development taking place. have continued to be actively engaged in the life of the City of La Quinta; involved in numerous local drgan6tions, and participated In specific planning related APA; ULI, and LISGBA events and training opportunities. I believe that f represent my city welkam proud to call La Quinta home, and look forward to continuing to serve the community If the Council reappoints me to anothertenn: PLEASE RETURN THIS APPLICATION TO: CITY CLERK DEPARTMENT 78-495 CALLE TAMPICO, LA QUINTA P. O. BOX 1504, LA QUINTA, CA. 92247 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT Todr 4lw4" CIT SA/HA/FA MEETING DATE: June 19, 2012 ITEM TITLE: Consideration of an Agreement for Law Enforcement Services Between the City of La Quinta and the County of Riverside RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the agreement for law enforcement services between the City of La Quinta and the County of Riverside and authorize the Mayor to execute the agreement. FISCAL IMPLICATIONS: The total amount budgeted for law enforcement services for Fiscal Year 2012/2013 is $12,739,223. Approval of this five-year agreement commits the City to the aforementioned amount, as well as similar funding levels for each of the next four years. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City of La Quinta has contracted for law enforcement services with the County of Riverside since incorporation. The current five year agreement will expire June 30, 2012. In order to continue law enforcement services, the agreement shall be effective from July 1, 2012 through June 30, 2017. The agreement maintains the current level of service (as outlined in Attachment "A" of the agreement) and memorializes the Fiscal Year 2010/201 1 reduction of Motor Officer positions (5 to 4). The terms are generally the same as the current contract. The La Quinta Police staff has provided a report (Attachment 1) that summarizes the law enforcement services received including, the patrol hours and the number of shifts, the "blended rate", and specialty baseline resources available to the City. it 4224 Motor Officer Positions The Agreement for Law Enforcement Services (Attachment 2) provides for four (4) Motor Officer positions; the current agreement includes five (5) Motor Officer positions. While this may appear to be a service reduction, the City has had only four (4) motor officers on duty since 2010. The history is outlined below: 2005 The City was awarded an Indian Gaming grant which fully funded one Motor Officer; the number of Motor Officers was increased from four (4) to five (5) 2007 New Police contract provided five (5) Motor Officers, with the fifth being funded by the Indian Gaming grant 2008 Indian Gaming grant dollars fully funded 5`" Motor Officer 2009 Indian Gaming grant dollars fully funded 5`" Motor Officer 2010 Indian Gaming grant award was reduced and one (1) Motor Officer position became vacant due to a transfer, bringing the number of Motor Officers to four (4) The City Manager elected to not fill the Motor Officer vacancy due to decreased grant funding but the vacant position remaining in the contract in case this funding would become available in the future 2012 City applied for but was not awarded an Indian Gaming grant The Fiscal Year 2012/2013 Preliminary Budget funds four (4) Motor Officers According to La Quinta Police, four (4) Motor Officers will allow them to maintain a sufficient level of traffic service within the City. Facilities Fees For Fiscal Year 2011/2012, the City paid $173,020 in facility fees which includes a proportionate share of the capital and operating costs for the County facilities required to house/service the Sheriff personnel assigned to La Quinta. These facilities include: • Patrol stations; for La Quinta it was the Indio Station, but moving forward will be the Thermal Station; • The Dispatch buildings in Riverside and Palm Desert; • The Criminal Justice building, housing Sheriff's Accounting and Finance, 4?5 Administration, Contracts and Grants, and the Information Services Bureau; • The Ben Clark Public Safety Training Center where the Personnel Recruitment offices are located; and • The Central Homicide and Technical Services Bureau offices in unincorporated portions of Riverside County. The facility fee for the Thermal Station has not been determined and is not known at this time, but the Fiscal Year 2012/2013 budget includes funds for facility fees at the same level as the current fiscal year. Corporate Center Police Substation The following summary is provided solely for informational purposes and is not part of the recommended action. During budget discussions for Fiscal Year 2012/2013, all departments were asked to identify cuts equal to 15% of their total budget. The Police Department evaluated its operations and determined that they could maintain service levels without the Corporate Centre Police Substation. This option was included in the Preliminary Budget proposal which was considered by the Council on June 5". At that meeting, the property owner, Mr. Jay Paul, indicated that he was open to discussing cost reduction options. Staff has subsequently met with Mr. Paul and requested a proposal from him. Upon receipt of this proposal, the Police Chief and staff will evaluate the cost and service benefits of all substations and will review the findings with the City Council this fall. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the agreement for law enforcement services between the City of La Quinta and the County of Riverside and authorize the Mayor to execute the agreement; or 2. Do not approve the agreement for law enforcement services between the City of La Quinta and the County of Riverside; or 3. Provide staff with alternative direction. Respectfully submitted, Management Analyst 11 1 6 Approved for submission by: City Manager Attachment: 1. La Quinta Police Report 2. Law enforcement agreement with the County of Riverside 4'7 To: Frank J. Spevacek, City Manager From: Frank Taylor, Chief of Police Re: Agreement For Law Enforcement Service Staff Recommendation: Attachment 1 "Gem of the Desert" Date: June 12, 2012 F Staff recommends approval of the contract agreement between the City of La Quinta and the County of Riverside for law enforcement services. This agreement, if approved, shall become effective July 1, 2012 through June 30, 2017. (See Exhibit 1) Summary: This staff report outlines the current law enforcement services provided through the past agreement, in effect from July 1, 2007 through June 30, 2012, and the proposal that these services be reduced in the new contract. Information is provided on how these services have been reduced over the past few years, specifically regarding the number of Motorcycle Officers, and how the new contract proposes to reduce the number of officers from five (5) in the past agreement, to four (4) in the new agreement. This report will discuss the impact these reductions may cause upon the services provided to the city. In addition, this report will discuss the Facility Rate currently billed to the city and explain the formula that is charged. Background / Analysis: The City of La Quinta is currently engaged in a five (5) year contract, which expires on June 30, 2012, authorizing the Riverside County Sheriffs Department to provide law enforcement services within the city. The current agreement provides municipal police protection for the city, including a total of 150 patrol hours per day (equivalent of 30.7 officers). This level of daily patrol hours provides flexibility on deployment, but historically we have followed a formula of five (5) officers per shift, three (3) ten hour shifts per day. In addition to patrol hours, the city currently contracts for one (1) dedicated Lieutenant (Assistant Chief of Police), two (2) dedicated Sergeants, six (6) Special Enforcement Team Officers (SET), five (5) Motorcycle Officers, Three (3) School Resource Officers, one (1) Commercial District Officer, one (1) Violent Crime Gang Task Force Officer, one (1) Coachella Valley Narcotics Task Force Officer, and five (5) Community Service Officers. In addition to thepositions outlined above, since the patrol hourly rate charged to the city is a "blended rate," the 150 hours per day of patrol generates an additional four (4) Patrol Sergeants and four (4) Investigators. This mechanism of contracting for law enforcement services 44 provides the city a total number of fifty-one (5 1) sworn officers and five (5) non -sworn officers, specifically focused upon public safety for the citizens of La Quints. This contractual agreement also provides a significant number of specialty baseline resources available to the city, through the Riverside County Sheriffs Department, including, but not limited to: ' * Special Enforcement Bureau (SWAT Team) and the Crisis Negotiations Team * Special Investigations Bureau (Major Narcotics and Intelligence Bureau) * Central Homicide Unit * Forensic Services Unit * K-9 and Bloodhounds Unit * Hazardous Device Team * Aviation Unit * Underwater Search & Recovery Team * Desert Search & Rescue * Sheriffs Mounted Posse History of the Motorcvcle Officers Positions: The current law enforcement services agreement contracts for a total of five (5) Motorcycle Officers. Beginning in 2000, when the City Council approved the addition of one (1) Motorcycle Officer to the contract to mitigate increasing problems related to vehicular traffic over the past several years, several additions to the contract have occurred; which accounts for the number of Motorcycle Officers rising to five (5) at the beginning of the current contract on July 1, 2007. In 2005, when the fifth motor position was added, the city supported this position through revenue generated after being awarding funding to mitigate the impact of Indian Gaming upon the city, by way of the Community Benefits Committee (CBC) Special Distribution Fund (SDF). Over the past several years, the revenue provided through the SDF awards has been reduced to the city, at the same time the current financial climate evolved. Certain funding mechanisms were applied to keep the number of Motorcycle Officers at current levels until January of 2010. At that time, a vacancy came up in the Motor Officer ranks, due to a transfer. After a discussion with the City Manager, it was decided that this position would not be filled due to the reductions in the Indian Gaming funding, but hoping that funding would become available to fill the position in the future. Due to these factors, no amendment to the law enforcement service contract was pursued at that time to reduce the number of positions formally. In the Spring of 2010, the city submitted a new request for SDF funds to provide revenue to fully support the vacant Motorcycle Officer position. An award was granted to the city through the CBC for FY 2011/2012, however, the grant amount ($105,844.00) was only partial funding. Due to the current financial situation, it was decided by the then City Manager to not fill the current Motorcycle Officer vacancy and use this revenue as a "one-time" funding source to support one of the currently filled Motorcycle Officer positions. The hope was that the current financial climate would change, or more SDF funding would become available, to 2 1! 4 Z support these positions in the future. Unfortunately, the situation has not changed, giving rise to this current discussion. During the Spring of 2012, and at the same time the FY 2012/2013 budget was being prepared, two situations occurred. The first was a new round of rtquests for SDF funding became available for FY 2012/2013. Second, an additional Motorcycle Officer was transferred to another assignment, reducing our staff to three (3) filled positions within the city. During budget discussions, all departments were advised that recommendations needed to be submitted prioritizing which areas would be looked at first to cut their budgets significantly. It was hoped that SDF funds would be awarded to fully fund the Motorcycle Officer position that had just become vacant, so this position was not submitted at the top of the list as a potential reduction to help reduce costs in the budget. Alas, the city was not awarded any SDF funds this time around, giving rise to a lack of current revenue to fund this position. Continuing our Pro -Active Prevention approach, the Police Department sought interested personnel to fill future vacancies, along with the current vacancy if the City Council decided to approve another funding source. Oral and Practical examinations have already taken place, however, a candidate to fill the fourth motor officer vacancy has not yet been named. As a final note, any vacant positions outlined in the current or pending contract for police services can be filled without the city incurring charges to train new personnel to replace that officer within the patrol ranks. If a position is deleted from the contract, the city would be required to pay a training fee directly related to the hiring of a new officer, currently at about $38,000.00 for each position added, if an amendment to the contract took place. Vacant positions cannot be held in that status for extended periods of time, and amendments to the contract are required if changes in staffing takes place. As a new contract is being discussed, there is no reason to propose an amendment at this time and changes can be made to the proposed new contract with City Council direction. Services Imuact: Up until January of 2010, the City of La Quinta was provided five (5) dedicated Motorcycle Officers to provide traffic enforcement and increase the safety of those travelling through the city. As of today, the Police Department has three (3) dedicated Motorcycle Officers currently patrolling the city. As Motor Officers are experts in their field of traffic safety, they are investigating an increasing number of traffic collisions rather than solely focusing on enforcement measures. The necessity of having Motor Officers investigate collisions causes a reduction in the amount of specific enforcement time, speed, distracted driving, driving while intoxicated, right of way violations, that can be accomplished; which may increase the number of collisions that occur. This is because our enforcement efforts are typically directed towards areas where data has shown us that collisions have increased recently. With a reduction in Motor Officer staffing, our patrol officers would be burdened with the responsibility of investigating more traffic collisions. As a result, patrol staff could potentially 430 be tied up for longer periods of time, which may have a causal effect in the future upon our response times. This impact could be offset by redirecting the focus of our Community Service Officers currently assigned to the Business District and Community Oriented Policing. Obviously this realignment of staffing will in effect hinder our crime prevention and business district operations. A reduction of five (5) Motor Officers to four (4) will cause minimal impact to overall operations. These four Motor Officers will allow us to maintain a sufficient level of traffic service within the city. Many of these impacts are anticipated based on our past experiences and data provided from other contract cities that have reduced certain elements within their police services. As always, the La Quinta Police Department will use innovative and new approaches to mitigate the impact of any changes to services, but I am required to provide updated and complete information to city elements so an educated decision can be made. Facility Rate: Each year the County of Riverside charges its contract partners a proportionate share of the Capital and operating cost for a number of Sheriffs/County buildings. See exhibit 2. These buildings are: Patrol Stations: For La Quinta it would be the Indio, and now Thermal Stations. The Dispatch buildings in Riverside and Palm Desert The Criminal Justice building, housing Sheriffs Accounting and Finance, Administration, Contracts and Grants and the Information Services Bureau The offices of Personnel Recruitment at the Ben Clark Public Safety Training Center The offices of Central Homicide and Technical Services Bureau in Unincorporated County Building Costs: Patrol Station (Exhibit A): In the FY 11-12 rate, the County of Riverside charged the contract partner, La Quinta, a proportionate share of the FY 10-11 costs for janitorial and building maintenance, debt reduction and utilities. In Exhibit J of the rate package, the County of Riverside calculated that La Quinta accounted for 75.11 of the filled positions housed at the Station. This number includes the positions that La Quinta purchases outright and the sworn and classified support that its contract level of service requires. In Exhibit K, the County of Riverside accounts for the number of positions that work out of the Station. Per this Exhibit we see that 141.89 positions work out of the Station. At the bottom of Exhibit A, we see that the facility cost for the Indio Station was $320,657.41. This cost divided by 141.89 positions = $2,259.90 per filled Station position. 4 - 431 Although the Personnel Legend shows 162 positions at the Indio Station, a number are TDY or do not report to the Station. In FY 11-12, then Captain Ray Gregory reported that 15 positions (1 Lt., 2 Sergeants, 9 Deputies & 3 CSOs) from the La Quinta contract did not report to the Station. If you look at the Department's facility rate bill for La Quinta, 15 positions were deducted from the 75.11 positions and reduced the city's share of the Station cost. To a large extent the same types of costs are totaled up for the other buildings specified above. However, based on the function of the Department unit being housed, the building cost is divided by either the amount of filled sworn Patrol positions detailed on Exhibit L (this number is used for Dispatch, ISB and Central Homicide) or the amount of filled Department positions detailed on Exhibit M (this number is used for Accounting and Finance, Administration, Contracts and Grants, Personnel and Technical Services). For an example of how the costs of these other buildings are proportionately charged to La Quinta, look at Exhibit B and Exhibit C. Exhibit B totals the costs for the Dispatch buildings in Riverside and Palm Desert and then divides the total cost by the number of filled swom Patrol positions on Exhibit L($451,668.77/1,370.9=$329.47 per sworn position). So referring back to La Quinta's rate bill, the cost per filled sworn Patrol position of $329.47 is multiplied by the amount of sworn contract positions that the city purchases plus the amount sworn supervision and support - 61.11. $329.47 x 61.11 = $20,133.91. Exhibit C totals the costs associated with the 15,181 square feet that Sheriffs Administration occupies in the Criminal Justice building. The Administration's facility cost of $187,863.16 is multiplied by the percentage of the administration positions that are included as support in the fully supported Patrol officer rate calculation. The product of $42,231.64 is then divided by the total filled Department positions from Exhibit M (3,738) _ $11.30 per contact position - sworn plus classified. So referring back to La Quinta's rate bill, the cost per contract position of $11.30 is multiplied by the amount of La Quints contract positions plus the amount of supervision and support - 75.11. $11.30 x 75.11 = $848.74. Alternatives: Reduce the new contract from the current five (5) Motorcycle Officers to four (4) Motorcycle Officers. 2. Return to staff with new direction. Fiscal Imoact• 1. To keep the number of Motorcycle Officer contracted through the city at the level designated in the current contract as five (5), the current budget proposal would need to increase funding by $240,468.00 to offset those costs. . 432 Conclusion: Staff recommends approval of the new contract agreement between the City of La Quinta and the County of Riverside for law enforcement services. If approved, shall become effective July 1, 2012 through June 30, 2017. (See Exhibit 1) Exhibits: 1. Contract 2. Riverside County Facility Rate Package. Prepared by, Captain Frank Taylor Reviewed and approved by, City Manager Approval `u 433 EXHIBIT 1 434 Attachment 2 AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN THE CITY OF LA QUINTA AND THE COUNTY OF RIVERSIDE THIS AGREEMENT is made and entered into by and between the CITY OF LA QUINTA, a Charter city, hereinafter "City," and the COUNTY OF RIVERSIDE, a political subdivision of the State of California, on behalf of the Riverside County Sheriffs Department, hereinafter "County." IT IS THEREFORE AGREED AS FOLLOWS: 1. TERM 1.1 Effective Dates. This Agreement shall be effective from July 1,.2012 through June 30, 2017. 1.2 Renewal. In the event City desires to terminate this Agreement at the end of any current five (5) year period, the City Council, not later than twelve (12) months preceding the expiration date of the current term of this Agreement, shall notify the Sheriff and the Board of Supervisors that it wishes to terminate the same; otherwise, this Agreement shall be automatically renewed for an additional five (5) year period at the level of service then currently in effect. As a matter of convenience to the parties hereto, and in order to facilitate continuity of the law enforcement services provided to City, the parties may mutually approve and ratify any automatic renewal of this Agreement retroactively to the effective date of such automatic renewal. 1.3 Termination. Notwithstanding the provisions of Paragraphs 1.1 and 1.2 herein, either party may terminate this Agreement upon notice in writing to the other party of not less than twelve (12) months prior to the effective termination date. 2. SCOPE OF SERVICE 2.1 Services. The County agrees, through Sheriff thereof, to provide municipal police protection within the corporate limits of City to the extent and in the manner hereinafter set forth. It is understood that the Sheriffs Department shall be the sole provider of general and specialized law enforcement services within the corporate limits of City. City shall not hire any other persons or company to provide general and specialized law enforcement services within the corporate limits of City. However, City is not precluded by any language in this section from hiring an unarmed code enforcement unit. The Sheriffs services shall encompass duties and functions of the type falling under the jurisdiction of and customarily rendered by a police department of the City under State statutes. Such services shall include the enforcement of State Criminal Codes and all pertinent City criminal codes and ordinances. Services shall also include traffic enforcement and related services to the r. 435 extent possible given the size of the force provided for in this Agreement. County agrees to provide all investigative support necessary to complete criminal investigations conducted hereunder. However, all investigator overtime will be charged City at the Board of Supervisors approved hourly overtime rate. 2.2 California Identification System (CAL -ID) and Records Management System (RMS) City agrees as a condition of receiving services hereunder to participate in CAL -ID and RMS under the terms and conditions set forth in this Section. 2.2A Definitions. For purposes of this agreement the following are some of the more common definitions which shall apply, but shall not be limited by this reference: a. Records Management System (RMS) Functions shall mean the software functions provided to City by County, which are supplied by the RMS. These functions shall include inquiry and case entry into the RMS, access to the Master Name Index, Warrant and Master Location Index and Jail Locator databases. b. The California Law Enforcement Telecommunications System Access (CLETS) shall mean that access to the Department of Justice computers provided by County to City. c. Work Station shall mean those County devices and software, which are used by City to access RMS functions and the CLETS. d. LAWNET shall mean the County's law enforcement telecommunications network consisting of County provided data circuits, digital service units, routers, hubs and other County provided hardware and software that is used by City to connect work stations to RMS services as defined below. e. County Services shall mean the collective hardware and software, work LAWNET, stations, RMS functions and CLETS. 2.213 Scope of RMS Services. County agrees to provide to City full access to the RMS and CLETS systems. CLETS access will be provided within the scope of CLETS access rules and regulations as established by the California State Department of Justice. 2.2C Provision of RMS Supervision. Labor and F4uipment. Supervision over the provision of County Services, the standards of performance and other matters incident to the performance of such services, shall remain with County. Security of the host system and control of LAWNET shall remain with County. The County shall furnish all labor and equipment for the host system necessary to maintain the level of service rendered hereunder. In the event City chooses to provide PC -based equipment for services defined herein, the equipment must be configured in accordance with County specifications. Further, City shall not alter the configuration of any PC -based 2 .,it 436 equipment used to provide services herein without the permission of Sheriffs Information Technology Officer. 2.21) Establishment of RMS Rates and Payment of Costs Establishment of RMS rates and payments for provided services shall be as specified in Sections 7.2 and 7.4 of this Agreement. 3. LEVEL OF SERVICE 3.1 Level of Service Specified. County shall provide all enforcement services at the level specified in Attachment A, attached hereto and incorporated herein by this reference. 3.2 Variation in Level of Service. Variation in the level of service shall be made by amendment, as provided for in Section 11 of this Agreement, and under the following terms: If City requests an increase in the level of service to be provided under this Agreement, County agrees to provide such increased level of service as soon as is practicable, consistent with the ability of the Sheriff to hire and train recruits. If City elects to reduce the level of service provided herein by ten percent (10%) or greater, City must give notice in writing to County not less than twelve (12) calendar months prior to the effective date of such reduction. If City elects to reduce the level of service provided herein by less than ten percent (10%), County agrees to reduce the level of service accordingly as soon as it is practicable. The level of service, however, may not be reduced to below the minimum level, as determined by County, required to ensure public and officer safety. 4. CHIEF OF POLICE The Sheriff will, to the extent practical, coordinate appointment of a Police Chief with City and consult with City on final selection for the position. 5. PROVISION OF SUPERVISION, LABOR, AND EQUIPMENT 5.1 Supervision. Supervision over the rendition of law enforcement services, the standards of performance, the discipline of officers, and other matters incident to the performance of such services and the control of personnel so employed, shall remain with County. The Sheriff or a designated representative will meet and confer with the City Manager or a designated representative on questions related to the provision of services. 5.2 Labor and F4uipment. For the purpose of performing said services, County shall furnish and supply all labor, supervision, equipment, communication services, and supplies necessary to maintain the level of service to be rendered hereunder. Location of the above will not necessarily be within City limits. Notwithstanding anything herein contained, 3 it 437 it is agreed that in all instances where specific equipment used solely to support specialized enforcement activities within the City not normally provided by the Sheriff is to be used, or where special supplies, stationery, notices, forms, and the like related to law enforcement are to be issued in the name of City, such equipment and materials shall be supplied by City at its own cost and expense. Any such special equipment or materials so purchased by City shall meet with the Sheriffs specifications shall remain within the City limits, and ownership title thereto shall remain with City. However, under no circumstances shall City purchase or otherwise provide general patrol vehicles for services provided pursuant to this agreement without permission of Sheriff. The County shallprovide all marked general Patrol vehicles to City and shall charge City for their use on a per mile basis. 5.3 City -Owned Motorcycles and Specialized Support Vehicles. In the event City chooses to provide motorcycles or specialized support vehicles for use in providing services hereunder, the motorcycles or specialized support vehicles shall meet minimum specifications furnished by County, shall be adequately equipped and ready for use, and shall be registered in the name of City. It is further understood that City is providing motorcycles or specialized support vehicles to Sheriff expressly for law enforcement services and shall only be operated by Sheriff's personnel, or persons authorized by the Sheriff. City shall bear the cost of maintenance, fuel, licensing, and any and all expenses associated with use of the motorcycles and specialized support vehicles for the provision of services hereunder, which is inclusive of responsibility for any and all cost for physical damage to the City -owned motorcycles or specialized support vehicles. However, County shall be responsible for the cost of all third party liability caused by the operation of the City - owned motorcycles or specialized support vehicles, including the property damage caused by the negligence or wrongful acts of County officers and employees while operating City - owned motorcycles and specialized support vehicles. Motorcycles and specialized support vehicles shall be used only for city -approved functions. 5.4 Vehicle Insurance. City shall maintain insurance for any physical damage to the City -owned vehicles in an amount equal to the replacement value of all vehicles provided to the County under this agreement. Policy shall, by endorsement, name the County of Riverside, its Departments, Districts, Agencies and Special Districts, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents, or representatives as Additional Insureds. Such insurance may be provided through a program of self-insurance. General Insurance Provisions - All lines: a. Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have an A.M. BEST rating of not less than an A: VIII (A: 8) unless such requirements are waived, in writing, by the County Risk Manager. If the County's Risk Manager waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term. b. The City shall cause their insurance carrier(s) to furnish the County of Riverside with 1) a properly executed original Certificate(s) of Insurance and certified original copies of Endorsements effecting coverage as required herein; or,, 2) if requested to do so orally or in writing by the County Risk Manager, provide original certified copies of policies including all Endorsements and all attachments thereto, showing such insurance is in full force and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant of the insurance carrier(s) that shall provide no less than thirty (30) days written notice be given to the County of Riverside prior to any material modification or cancellation of such insurance. In the event of a material modification or cancellation of coverage, this Agreement shall terminate forthwith, unless the County of Riverside receives, prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverages and the insurance required herein are in full force and effect. Individual(s) authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each policy and the Certificate of Insurance. If County is utilizing City -owned vehicles, operations shall not commence until the County of Riverside has been furnished original Certificate (s) of Insurance and certified original copies of endorsements or policies of insurance including all endorsements and any and all other attachments as required in this Section. c. It is understood and agreed by the parties hereto and the City's insurance company(s), that the Certificate(s) of Insurance and policies shall so covenant and shall be construed as primary insurance, and the County's insurance and/or deductibles and/or self -insured retentions or self -insured programs shall not be construed as contributory. 6. EMPLOYMENT STATUS OF PERSONNEL 6.1 Employment Status. Any person employed by County for the performance of services and functions pursuant to this Agreement shall remain employees of County on special assignment to City for the purposes of this Agreement, and shall not be considered employees of City. No such County employee shall have any entitlement to compensation, workers' compensation coverage, pension, or civil service benefits from City. 6.2 Labor Shortage. In the event of a work slow -down, strike, or any other form of job action by those individuals assigned to City, County agrees to provide only that level of service which may be available through mutual aid, pursuant to Government Code Section 8615, et seq. City shall be billed only for the actual hours of service received. 5 439 7. COMPENSATION 7.1 Payment Basis. City shall reimburse County the cost of rendering services hereunder at rates established by the County Board of Supervisors, which rates shall include all items of cost and expense to the Sheriff for providing the services hereunder. Such cost of services shall be established by the County Board of Supervisors in the form of hourly rates for Sheriff's Department personnel, vehicle mileage rates, facility use rates, RMS transaction fees and CAL -ID fees. "Cost" as used herein shall not include items of expense attributable to services normally provided or available to all territory within the County as part of County's obligation to enforce State law. In addition to any other fees or costs set forth herein, County may impose on City, and City shall pay upon receipt of an invoice from County, a criminal justice administrative fee consistent with Government Code Section 29550 with respect to arrests made by County employees pursuant to this Agreement just as if such arrests had been made by City employees. Pursuant to Government Code Section 51350, County shall not charge City for services it would provide to any city in the County free of charge. These services, which are provided at the discretion of County, could typically include the services of the Sheriffs Special Investigations Bureau, Emergency Services Team, Canine Unit and Aviation Unit. 7.2 Establishment of Costs. The rates to be charged City shall be adjusted periodically, but not more than once each fiscal year, to reflect any changes in the cost to County for providing services hereunder. City shall be notified of any change in the rates to be charged City prior to submittal of the proposed. change to the County Board of Supervisors for adoption, and City shall be given the opportunity to review the proposed change with County personnel. City shall, thereafter, be notified of adoption by County of the rates to be charged City, and said new rates shall take effect on the same date as County incurs the associated costs. Should City, subsequent to a rate adjustment, choose not to appropriate or expend any additional monies needed to support the level of service theretofore supplied, County reserves the right to reduce the level of service in accordance with the amount City is willing to expend. 7.3 Facility Rate Charges. City shall reimburse County for the costs incurred by the Sheriffs Department at County -owned or leased facilities. Costs are prorated according to the facility's square footage occupied by a Sheriff's Department Bureau or Unit. Calculation of Facility Rates. The total of the facility's cost components is divided by the appropriate variable number of positions (number of station funded, sworn department funded or total Department funded employees depending on the facility in question and the Department population served). This cost per funded position is then applied to the number of positions chargeable to the contract city to arrive at each contract city's share of the facility cost. The County agrees that Facility Rate Station charges to City will not be increased due to the Sheriffs decision to move Contract or unincorporated County Patrol positions from the Station. 6 41_0 7.4 Payment of Costs. County, through the Sheriffs Department, shall provide to City within 30 days of the conclusion of each billing period, an itemized statement of the costs for services being charged for said billing period. Billing statements for RMS services will be provided quarterly for services being charged for said quarter. City shall remit payment to the invoicing department within 30 days after receipt of such statements. If such payment is not received by the County within thirty (30) days after presentation of billing, County may satisfy such indebtedness from any funds of the City on deposit with County as provided by law pursuant to Government Code Section 907. 7.5 Field Training Costs. Should City elect to add additional Deputy Sheriff positions to the level of service described herein, there will be an associated field training cost for each additional position. City will be billed, on a separate invoice, up to a maximum of sixteen. (16) weeks of training on a one-time basis for each additional Deputy position. Said cost will be charged at the Unsupported Deputy hourly rate as approved by the County Board of Supervisors. Billing will be provided for field training costs in conjunction with the rate adjustment billing. Field training costs will not apply to supervisory or classified positions added to the level of service. 7.6 Miscellaneous Costs. There are a number of other service costs that City shall be responsible for paying as they are incurred. These costs are not included as the support or service and materials cost components in the fully supported Deputy hourly rate, nor any other such rates established by the County Board of Supervisors. These service costs may include, but are not limited to charges from vendors for: crime scene clean-up, blood draws, rape exams, polygraph exams, specialized printing jobs exclusive to City and training for personnel requested by City for specialized law enforcement. 8. INDEMNIFICATION AND HOLD HARMLESS 8.1 Indemnification by City. City shall indemnify and hold harmless the County, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives from any liability, claim, damage or action whatsoever, based or asserted upon any act or omission of City, its officers, employees, contractors, agents or representatives arising out of or in any way relating to this Agreement, including but not limited to property damage, bodily injury, or. death. City shall defend, at its sole cost and expense, including but not limited to attorney fees, cost of investigation, defense and settlements or awards, the County, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives in any such action or claim. With respect to any action or claim subject to indemnification herein by City, City shall, at its sole cost, have the right to use counsel of its own choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of County; provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes City's indemnification of County. City's obligations hereunder shall be satisfied when City has provided to County the appropriate form of dismissal (or similar document) relieving the County from any liability for the action 7 it 411 or claim involved. Any insurance coverage shall in no way limit or circumscribe City's obligations to indemnify and hold harmless the County. 8.2 Indemnification by County. County shall indemnify and hold harmless the City, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives from any liability, claim, damage or action whatsoever, based or asserted upon any act or omission of County, its officers, employees, contractors, agents or representatives arising out of or in any way relating to this Agreement, including but not limited to property damage, bodily injury, or death. County shall defend, at its sole cost and expense, including but not limited to attorney fees, cost of investigation, defense and settlements or awards, the City, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives in any such action or claim. With respect to any action or claim subject to indemnification herein by County, County shall, at its sole cost, have the right to use counsel of its own choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of City; provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes County's indemnification of City. County's obligations hereunder shall be satisfied when County has provided to City the appropriate form of dismissal (or similar document) relieving the City from any liability for the action or claim involved. Any insurance coverage shall in no way limit or circumscribe County's obligations to indemnify and hold harmless the City. 9. ADMINISTRATION The City Manager of City shall administer this Agreement on behalf of City, and the Sheriff shall administer this Agreement on behalf of County. 10. RECORDS County shall maintain adequate records to discharge its responsibilities under this Agreement, and shall permit inspection of County's appropriate records that relate to City services under this Agreement, as allowed by law. County shall provide City access to appropriate records pertaining to City services for approval, funding or auditing services, upon reasonable notice. County shall maintain such records for periods of time as provided by law or records retention schedules duly adopted by the appropriate legislative body. Covenants under this Section shall survive the termination of this Agreement. 11. ALTERATION OF TERMS No addition to, or alteration of, the terms of this Agreement, whether by written or verbal understanding of the parties, their officers, agents, or employees, shall be valid unless made in the form of a written amendment to this Agreement which is formally approved and executed by both parties. No waiver of any term or condition of this Agreement by either party shall be a continuing waiver thereof. 8 it 441 12. NOTICES Any notices required or desired to be served by either party upon the other shall be addressed to the respective parties as set forth below: Coun Stanley L. Sniff Jr., Sheriff Riverside Station Post Office Box 512 Riverside, California 92502 Citv City of LA QUINTA Post Office Box 1504 LA QUINTA, CA 92253 Attn: City Manager or to such other addresses as from time to time may be designated by the respective parties. An information copy of any notice to County shall also be sent to: Clerk of the Board of Supervisors County of Riverside 4080 Lemon Street, 1st Floor Riverside, California 92501 13. SEVERABILITY If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall continue in full force and effect. 14. STANDARD OF CARE In performing the police services required by this Agreement, County agrees to use that degree of care and skill ordinarily exercised under similar circumstances by law enforcement officers in performance of the duties required by this Agreement. All Sheriffs personnel who provide general and specialized law enforcement services to City pursuant to this Agreement shall have met the minimum qualifications designated for their specific classification, including a background investigation. 15. JURISDICTION AND VENUE This Agreement shall be construed under the laws of the State of California. In the event any action or proceeding is filed to interpret, enforce, challenge, or invalidate any term of this Agreement, venue shall lie only in the state or federal courts in or nearest to Riverside County. 9 44- 16. ENTIRE AGREEMENT This Agreement is intended by the parties hereto as a final expression of their understanding with respect to the subject matter hereof and as a complete and exclusive statement of the terms and conditions thereof and supersedes any and all prior and contemporaneous agreements and understandings, oral or written, in connection therewith. IN WITNESS WHEREOF, the City of La Quinta, by minute order or resolution duly adopted by its City Council, has caused this Agreement to be signed by its Mayor and attested and sealed by its Clerk, and the County of Riverside, by order of its Board of Supervisors, has caused this Agreement to be subscribed by the Chairman of said Board and sealed and attested by the Clerk of said Board, all on the dates indicated below. Dated: ATTEST: Name Title is CITY OF LA QUINTA Don Adolph, Mayor COUNTY OF RIVERSIDE Dated: By: John Tavaglione, Chair Riverside County Board of Supervisors ATTEST: Kecia Harper-Ihem Clerk of the Board By: Deputy 10 `" 444 ATTACHMENT A CITY OF LA QUINTA LEVEL OF SERVICE Averaee Patrol Services 150 supported hours per day. (Equivalent of 30.7 Deputy Sheriff positions @ 1,780 annual productive hours per position.) Non -dedicated Positions Seven (7) Deputy Sheriff (fully supported) positions - Target Team Dedicated Positions One (1) Sheriffs Lieutenant position Two (2) Sheriffs Sergeant positions Five (5) Deputy Sheriff (fully supported) positions - Motor Officers One (1) Deputy Sheriff (unsupported) position — Violent Crime Gang Task Force One (1) Deputy Sheriff (unsupported) position — Coachella Valley Narcotics Task Force Five (5) Community Service Officer II positions 11 440- EXHIBIT 2 446 RIVERSIDE COUNTY SHERIFF'S DEPARTMENT FACILITY COST COMPUTATION COUNTY WIDE COST ALLOCATION ACTUAL YEAR FY 2009-10 SERVICE AND SUPPLY COST FISCAL YEAR 2010-11 FACILITY RATE YEAR FY 2011-12 STATION: INDIO LA OUINTA Station Cost Per Position Positions Chargeable To Contract Cost Station: Cost Per Position $2.259.90 60.11 $135,842.59 (See Exhibit A) Central Dispatch: Cost Per Sworn Position $329.47 61.11 $20,133.91 (See Exhibit B) Administration: Cost Per Position $11.30 75.11 $848.74 (See Exhibit C) Accounting & Finance: Cost Per Position $25.65 75.11 $1,926.57 (See Exhibit D) Information Services Bureau: Cost Per Sworn Position $28.12 61.11 $1.718.41 (See Exhibit E) Personnel Recruitment: Cost Per Position $69.78 75.11 $5.241.18 (See Exhibit F) Technical Services Bureau: Cost Per Position $3.48 75.11 $261.38 (See Exhibit G) Central Homicide: Cost Per Sworn Position $110.10 61.11 $6.728.21 (See Exhibit H) Contracts and Grants: Cost Per Position $4.25 75.11 $319.22 (See Exhibit 1) Total: $173,020.21 V) (See EXHIBIT J) Swom Positions 61.11 ClaseMW Positions 14.00 Total Positions: 75.11 G.%FY 2011-12 Facility Rate - Based on the Sheriffs Funded Report (PR#20 09121/11) and the FY 2011-12 Legend 2/22/2012 447 DE COUNTY SHERIFF'S DEPARTMENT V COST COMPUTATION 'WIDE COST ALLOCATION ACTUAL YEAR FY 2009.10 'AND SUPPLY COST FISCAL YEAR 2010.11 ( RATE YEAR FY 2011.12 1COSTS A Patrol Division 2200 Address of Building 82-695 Dr. Carreon Blvd. County Building Number 710 Is the Building Leased or Owned? CORAL Was it Occupied for the full Year? Yes Sub-org's. Square Footage 11,295 Cost of County Building Sheriff's Percentage of Building Sheriff's Dept Bldg. Use Cost subtotal Building Services Cost (COWCAP): at Work Requested Malnt.Work Orders iy Bldg. Services Utility Cost al Bldg. Maintenance Main. Services - Primary at Bldg. Custodial Custodial - Primary y Support Departments Building Services Secondary Allocation subtotal Directly Billed to Sheriff's Dept.: Matnt. - Buildings Maim - Grounds Payment Capital Leases Utilities Subtoal Total Facility Cost: Number of Flied Positions Housed in StaOoW Cost Per Filled Position: *(See EXHIBIT K) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $177,425A2 $0.00 $112,973.18 $30.258.811 $320,657.41 $320,657.41 141.89 $2.259.90 G:1FY 2011-12 Facility Rafe -Based on the Sheriffs Funded Report (PR#20 09121/11) and FY 2011-12 Personnel Legend 222/2012 413 RIVERSIDE COUNTY SHERIFFS DEPARTMENT FACILITY COST COMPUTATION COUNTY WIDE COST ALLOCATION ACTUAL YEAR FY 2009-10 SERVICE AND SUPPLY COST FISCAL YEAR 2010.11 FACILITY RATE YEAR FY 201142 CENTRAL DISPATCH COSTS EXHIBIT B DISPATCH Support Division Occupied by Address of Building County Building Number Is the Building Leased or Owned? Was it Occupied for the full Year? Sub-org's. Square Footage 1900 TRU 7195 Alessandro 908 Owned Yes 522.00 Cost of County Building $385.587.00 $0.00 • $385.W7.00 Sheriffs Percentage of Building 31.15% 3.90% 1.50°% Sheriffs Dept. Bldg. Use Cost 2.00% 2.00% Subtotal $2.402.21 $0.00 $115.68 Building Services Cost (COWCAP): Work Requested MaintWork Orders $0.00 $0.00 $0.00 Bldg. Services Utility Cost $70,699.92 $0.00 $3,399.66 Bldg. Maintenance Maint. Services -Primary $0.00 $0.00 $0.00 Bldg. Custodial Custodial -Primary $0.00 $0.00 $0.00 Support Depts. Building Services Secondary Allocation $0.00 $0.00 $0.00 Subtotal $70,599.92 $0.00 $3.399.68 Directly Billed to Sheriffs Dept.: Malnt - Buildings $193,095.96 $168,421.97 $0.00 Maint. - Grounds $2.269.00 $0.00 $0.00 Rent/Leas"ldg/Improv/Gmds. $0.00 $0.00 $0.00 Utilities $0.00 $W,065.13 $0.00 Subtotal $195,384.98 $233,487.10 $0.00 (Excluded) 90% of Building Cost: $451.668.77 Divided by Swom Positions in Exhibit L: 1,370.9 Equals Cost per Org 681 Swom Position: $329.47 • Debt Service retired on the Palm Desert Station at 73-520 Fred Waring Drive. FY 2011-12 Facility Rate Z21/2012 10 443 RIVERSIDE COUNTY SHERIFF'S DEPARTMENT FACILITY COST COMPUTATION COUNTY NODE COST ALLOCATION ACTUAL YEAR FY 2008-10 SERVICE AND SUPPLY COST FISCAL YEAR 2010-11 FACILITY RATE YEAR FY 201142 ADMINISTRATION COSTS EXHIBIT C ADMINISTRATION Department Organization Name/Address of Building County Building Number Is the Building Leased or Owned? Was it Occupied for the full Year? Suborg's. Square Footage Cost of County Building Sheriffs Percentage of Building Sheriffs Dept. Building Use Cost Subtotal Administration's Share of Debt Reduction Total of Depreciation and Debt Reduction Building Services Cost (COWCAP): nal Justice Bldg. Lemon St. $1,082,145.00 30.20% 2.00% 0.00 $7,184.64 $7,184.64 tal Work Requested Maint. Work Orders $0.00 by Bldg. Services Utility cost $0.00 isl Bldg. Maintenance Maint. Services -Primary $0.00 ial Bldg. Custodial Custodial -Primary $0.00 ity Support Departments Building Services Secondary Allocation $0.00 Subtotal $0.00 Directly Billed to Sheriffs Dept.: Maint. - Buildings $121,815.80 Maint. - Grounds $0.00 Capital Leases $0.00 Utilities $58,862.72 Subtotal $180,678.52 Total Facility Cost: $187,863.16 Times Chargeable Portion: 22.48% Amount Chargeable to Contracts: $42,231.64 Divided by Total Department Positions*: 3,738.0 Equals Cost per Authorized Position: $11.30 See EXHIBIT M FY 2011-12 Facility Rate 2/21/2012 450 RIVERSIDE COUNTY SHERIFF'S DEPARTMENT FACILITY COST COMPUTATION COUNTY WIDE COST ALLOCATION ACTUAL YEAR FY 2009.10 SERVICE AND SUPPLY COST FISCAL YEAR 2010-11 FACILITY RATE YEAR FY 2011-12 ACCOUNTING 8, FINANCE COSTS EXHIBIT D �a Support Division Name/Address of Building County Building Number Is the Building Leased or Owned? Was if Occupied for the full Year? Sub-org's. Square Footage ial Justice Bldg. Lemon St. Cost of County Building $1,082.145.00 Sheriffs Percentage of Building 23.550/6 Sheriffs Dept. Building Use Cost 2.00% Subtotal $0.00 A 8 F's Share of Debt Reduction $3.327.95 Total of Depreciation and Debt Reduction $3,327.95 Building Services Cost (COWCAP): Ial Work Requested Maint.Work Orders $0.00 by Bldg. Services Utility Cost $0.00 ial Bldg. Maintenance Maint. Services -Primary $0.00 tall Bldg. Custodial Custodial -Primary $0.00 dy Support Departments Building Services Secondary Allocation $0.00 Subtotal $0.00 Directly Billed to Sheriffs Dept.: Maint. - Buildings $62,705.66 Maint. - Grounds $0.00 Capital Leases $0.00 Utilities $29,837.64 Subtotal $92,543.30 Total Facility Cost: $95,871.25 Divided by Total Department Funded Positions' : 3,735.0 Equals Cost per Funded Position: $25.65 FY 2011-12 Facility Rafe 2/22/2012 '1" 451 RIVERSIDE COUNTY SHERIFF'S DEPARTMENT FACILITY COST COMPUTATION COUNTY WIDE COST ALLOCATION ACTUAL YEAR FY 2009.10 SERVICE AND SUPPLY COST FISCAL YEAR 2010-11 FACILITY RATE YEAR FY 2011-12 INFORMATION SERVICES BUREAU (ISB) COSTS EXHIBIT E INFORMATION SERVICES Support Division Name/Address of Building County Building Number Is the Building Leased or Owned? Was it Occupied for the full Year? Sub-org's. Square Footage net Justice Bldg. Lemon St. Cost of County Building $1,082,145.00 Sheriffs Percentage of Building 20.46% Sheriff's Dept. Building Use Cost 2.00% Subtotal $0.00 ISB's Share of Debt Reduction $3,993.86 Total of Depreciation and Debt Reduction $3,993.86 Building Services Cost (COWCAP): ial Work Requested Maint.Work Orders $0.00 by Bldg. Services Utility Cost $0.00 let Bldg. Maintenance Maint. Services -Primary $0.00 lad Bldg. Custodial Custodial -Primary $0.00 ity Support Departments Building Services Secondary Allocation $0.00 Subtotal $0.00 Directly Billed to Sheriffs Dept.: 520820+522310 Maint. - Buildings $61,176.65 522320 Maint. - Grounds $0.00 537130 Capital Leases $0.00 529540 Utilities $29,837.64 Subtotal $91,014.29 Total Facility Cost: $95,008.15 Times Portion Applicable to Patrol Function: 40.57% Amount Applicable to Patrol Function: $38,544.81 Divided by Sworn Positions in Exhibit L: 1,370.9 Equals Cost per Authorized Patrol Position: $28.12 moved to the R M floor of the Criminal Justice autiding on 40% Lemon Street in April 2004. New office space: 10.2e4 square feet. FY 2011-12 Facility Rate 2/22/2012 i a RIVERSIDE COUNTY SHERIFF'S DEPARTMENT FACILITY COST COMPUTATION COUNTY WIDE COST ALLOCATION ACTUAL YEAR FY 2009-10 SERVICE AND SUPPLY COST FISCAL YEAR 2010-11 FACILITY RATE YEAR FY 2011.12 PERSONNEL COSTS EXHIBIT F PERSONNEL Support Division Address of Building County Building Number Is the Building teased or Owned? Was it Occupied for the full Year? Suborg's. Square Footage 16791 Davis MV 1204 Cost of County Building $0.00 Sheriffs Percentage of Building $0.00 Sheriffs Dept. Building Use Cost $0.00 Subtotal $0.00 Building Services Cost (COWCAP): ial Work Requested Maint.Work Orders $0.00 by Bldg. Services Utility Cost $0.00 ial Bldg. Maintenance Maint. Services - Primary $0.00 tall Bldg. Custodial Custodial - Primary $0.00 dy Support Departments Building Services Secondary Allocation $0.00 Subtotal $0.00 Directly Billed to Sheriffs Dept.: Maint. - Buildings $166.67 Maint. - Grounds $0.00 Capital Leases and Rent $260,584.20 U01i0es $74.06 Subtotal $260,824.93 Total Facility Cost: $260,824.93 Divided by Total Department Positions' : 3,738.0 Equals Cost per Authorized Position: $69.78 See EXHIBIT M FY 2011-12 Facility Rate 2=2012 „ 451 J1 RIVERSIDE COUNTY SHERIFF'S DEPARTMENT FACILITY COST COMPUTATION COUNTY WIDE COST ALLOCATION ACTUAL YEAR FY 2009-10 SERVICE AND SUPPLY COST FISCAL YEAR 2010-11 FACILITY RATE YEAR FY 2011-12 TECHNICAL SERVICES BUREAU (TSB) COSTS EXHIBIT G Work Requested Bldg. Services Bldg. Maintenance Bldg. Custodial Support Departments TECHNICAL Support Division Address of Building County Building Number Is the Building Leased or Owned? Was it Occupied for the full Year? Sub-org's. Square Footage Cost of County Building Sheriffs Percentage of Building Sheriffs Dept. Building Use Cost Subtotal Building Services Cost: Maint.Work Orders Utility Cost Maint. Services - Primary Custodial - Primary Building Services Secondary Allocation Subtotal Supplies & Services: Maint. - Buildings Maint. - Grounds Rent/Lease-Bldg/improv/Gmds. Utilities Subtotal Total Facility Cost: Times % Applicable to Patrol Function: Amount Applicable to Patrol Function: Divided by Total Department Positions Serviced by TSB': Equals Cost per Authorized Position: 1500 Castellano Yes October 2010, the Technical Services Bureau staff moved from rented offices at 1260 Palmyrita to a wnN-owned Sheriffs building at 1500 Castellano Road, Riverside. See EXHIBIT M $1,449,296 10.00% 2.00% $2,898.59 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $11,864.88 $4,255A2 $22,676.73 $7,744.25 $46,541.28 $49,439.87 26.29% $12.997.74 3.738.0 $3.48 FY 2011-12 Facility Rate 2/21/2012 'f 454 RIVERSIDE COUNTY SHERIFF'S DEPARTMENT FACILITY COST COMPUTATION COUNTY WIDE COST ALLOCATION ACTUAL YEAR FY 2009-10 SERVICE AND SUPPLY COST FISCAL YEAR 2010-11 FACILITY RATE YEAR FY 2011-12 ial Work Requested by Bldg. Services ial Bldg. Maintenance ial Bldg. Custodial 0y Support Departments STATION COSTS EXHIBIT H CENTRAL HOMICIDE Patrol Division Address of Building County Building Number Is the Building Leased or Owned? Was it Occupied for the full Year? Sub-org's. Square Footage Cost of County Building Sheriffs Percentage of Building Sherifrs Dept. Bldg. Use Cost Subtotal Building Services Cost (COWCAP): Maint.Work Orders Utility Cost Maint. Services - Primary Custodial - Primary Building Services Secondary Allocation Subtotal Directly Billed to Sheriffs Dept.: Maint. - Buildings Maint. - Grounds Rent/Lease-Bldg/improv/Gmds Utilities Subtotal Net Facility Cost: Times Portion Applicable to the Patrol Function Amount Applicable to the Patrol Function Divided by Sworn Positions in Exhibit L Cost Per Authorized Position: 500 Castellano Rd. $1.449,296 11.000/6 2.00% $3,188.45 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $102,876.77 $40,097.87 $0.00 $4,771.29 $147,745.93 $150,934.38 100.0% $150,934.38 1,370.9 $110.10 FY 2011-12 Facility Rate 2/21/2012 it 455 RIVERSIDE COUNTY SHERIFF'S DEPARTMENT FACILITY COST COMPUTATION COUNTY WIDE COST ALLOCATION ACTUAL YEAR FY 2009-10 SERVICE AND SUPPLY COST FISCAL YEAR 2010-11 FACILITY RATE YEAR FY 2011-12 CONTRACTS AND GRANTS UNIT EXHIBIT I ial Work Requested by Bldg. Services ial Bldg. Maintenance rat Bldg. Custodial ity, Support Departments Support Division Address of Building County Building Number Is the Building Leased of Owned? Was It Occupied for the full Year? Suborg's. Square Footage Cost of County Building Sheriff's Percentage of Building Sheriffs Dept. Building Use Cost Subtotal C & G's Share of Debt Reduction Total of Depreciation and Debt Reduction Building Services Cost: Maint.Work Orders Utility Cost Maint. Services - Primary Custodial - Primary Building Services Secondary Allocation Subtotal Supplies & Services: Maint. - Buildings Maint. - Grounds RenULease-Bldg/Improv/Gmds. Utilities Subtotal Total Facility Cost: Times % Applicable to Patrol Function: Amount Applicable to Patrol Function: Divided by Total Department Positions Serviced by C & G': Equals Cost per Authorized Position: nal Justice Bldg. Lemon St. $1,082.145.00 2.39% 2.00% $0.00 $703.90 $703.90 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $17,546.79 $0.00 $0.00 $8,267.63 $26,814.42 $26,518.32 59.86% $15,873.87 3,738.0 $4.25 FY 2011-12 Facility Rate 2f2112012 OF 4 5 G RIVERSIDE COUNTY SHERIFF'S DEPARTMENT FACILITY COST COMPUTATION FACILITY RATE YEAR FY 2011-12 POSITIONS PER CONTRACT ENTITY CITY OF LA QUINTA EXHIBIT J (Sheriffs Funded Report (PRf120 @ 09121/11) and FY 11.12 Legend) Station Flied Deputies & Corporals: Less Station Unsupported & TDY Deputies & Corporals: Total Filed Station Patrol Deputies & Corporals: Entity Contractual Annual Patrol Hours: 64,750 Entity Patrol Positions Q 1,780 Annual Productive Hours and other supported Patrol Deputies: Entity Patrol Positions as a % of the Station: Entity Filled Dedicated/Unsupported Deputies: Station Filed Investigators: Less TDY & Grant Investigators: Total Filled Station Investigators: Entity Investigators (using 'Entity Patrol Positions as a % of the Station") of: Station Filled Sergeants: Less Dedicated Sergeants: Total Filed Station Sergeants: Entity Sergeants (using "Entity Patrol Positions as a % of the Station") of Entity Dedicated Sergeant Positions: Station Filled Lieutenants: Less Dedicated Lieutenant. Total Filled Station Lieutenants: Entity Lieutenants (using "Entity Patrol Positions as a % of the Station") of Entity Dedicated Lieutenant Positions: Entity Dedicated Captain Positions: Total Entity Flied Sworn Positions: Station Filed Classified Positions: Less Forensic Aid Service Positions: Less Station Dedicated & TDY Classified Positions: Less OA II Indirect Support for SCVCSD Intermediate Deputies: Total Filled Station Classified Positions: Entity Classified (using "Entity Patrol Positions as a % of the Station") of: Entity Filled Dedicated Classified Positions: Total La Quinte Classified Positions: Total Le Quints Filled Positions: Total Le Quinta Filed Sworn Positions: Total La Quints Positions Based Outside the Station': Total Le Quints Filled Positions at the Station: •1 Lt.. 2 Sergeants, 9 Deputies & 3 CSO's Indio 100.00 10.30 89.70 42.76 47.67% 2.00 11.00 0.00 11.00 47.67% 5.24 18.00 4.00 14.00 47.67% 6.67 2.00 4.00 1.00 3.00 47.67% 1.43 1.00 0.00 28.00 0.00 9.00 0.11 1&89 47.67% 9.00 5.00 61.11 14.00 75.11 61.11 16.00 60.11 G:T-Y 2011-12 Facility Rate - Based on the Sheriffs Funded Report (PR#20 09/21/11) and the FY 2011-12 Personnel Legend 6(122012 KIVEK51UE GULINTY 5MEKIFF'3 DEFT. FACILITY COST COMPUTATION FACILITY RATE YEAR FY 2011-12 HOUSING BY STATION EXHIBIT K (Sheriffs Filled Report (PR#20 @ 09121/11) and FY 11-12 Legend) Indio Station 42.76 La Quints Patrol Deputies/Corporals (160 hrs/day; includes 7 Target Team & 5 Motor Deps.) 2.00 La Quints Contract Task Force Deputies 20.46 Coachella Patrol Deputies/Corporals 2.00 SCVCSD Deputies 2.00 Coachella Gang Crime & Narcotics Task Forces 5.3 Grant Funded & Unsupported Deputies 1.00 Deputies on Special Assignment or TDY 24.48 Unincorporated Deputies/Corporals , 2.51 Coachella Direct Support (Investigators) 5.24 La Quints Direct Support (Investigators) 0.25 SCVCSD Direct Support (Investigators) 0.00 Grant Funded Investigators 3.60 Unincorporated Investigators 4.19 Coachella Direct Support & Contract (Sgts) 8.67 La Quints Direct Support & Contract (Sgts.) 1.00 SCVCSD Direct Support & Contract (Sergeants) 0.00 Sergeants TDY in Other Areas 4.13 Unincorporated Sergeants 0.68 Coachella Direct Support (Lieutenant)) 1.43 La Quints Direct Support (Lieutenant) 0.07 SCVCSD Direct Support (Lieutenant) 1.82 Unincorporated Lieutenants 1.00 Captain 9.00 La Quints Indirect Support (Classed) _ 5.00 La Quints Contract Classified (CSO II) 0.11 SCVCSD Indirect Support & Contract (Classified) 4.31 Coachella Indirect Support (Classified) 0.00 Coachella Contract Classified 3.00 Grant Funded Classed 1.00 Classed Positions TDY in Other Areas 5.58 Unincorporated Classified 162.00 Total Positions 2.11 SCVCSD Deputies & Classified 1.00 SCVCSD Direct Support (Sergeant) 17.00 Deduct for TDY or Based Outside Station' 141.89 Housed in Station G:TY 2011-12 Faality Rate - Based on the Sheriffs Funded Report (PR#20 09/21/11) and the FY 2011-12 Legend 2Pl2/2M Lt., 2 Sergeants, 9 Deputies & 3 CSO's q La Quints contract personnel. .15 3 RIVERSIDE COUNTY SHERIFF'S DEPARTMENT ALL FILLED SWORN IN ORG 30' Based on die Sheriffs Funded Report (PR020 @ 09121110) and FY 11.12 Legend EXHIBIT L Division CRY Classification Division Oty CIMNIGBBon 2100 Colorado River Station at Blythe: 5100 Forensics East: S Sheriffs Sergeant 0 0 Sheriffs Sergeant 2 Sheriffs Investigator 0 Sheriffs Corporal 5300 Forensics Weal:•• 24 17 Deputy Sheriff 1 1 Sheriff Lieutenant 2200 Indio Station: 5400 Aviation East (Merged Into Aviation) 4 Sheriff's Lieutenant 0 0 Deputy Sheriff 18 Sher fs Sergeant 11 Sheriffs Investigator 6100 Patrol Planning & Research: 9 Sheriffs Corporal Discontinued Sherifs Lieutenant 133 91 Do" Sheriff 0 Discontinued Sherift Serpent 2300 Paten Desert Station: 6200 Aviation: 1 6 Sheriffs Lieutenant 1 Shentrs Sergeant 19 Sheriffs Sergeant 1 Sheriffs Corporal 12 Sheriffs Investigator 7 5 Deputy Sher& 7 Sheriffs Corporal 155 111 Deputy Shelf 6300 Hazardous Device Team: 3100 Cabaren Ste t ShedRs Sergeantller: 0 Sheriffs Investlgetor 1 Sheriffs Lieutenant 1 SherHPs Corporal 9 Sheriffs Sergeant 7 5 Deputy Sheriff 6 Sheriffs Investigator 3 Sheriffs Corporal SSW Central Homwdat 53 1 34 Deputy Sheriff 0 Sheriff's Lieutenant 32DO Hemet Station; 5 Sherill's Sergeant .20 Sheriffs Investigator 2 Sheriffs Lieutenant 25 0 Deputy Sheriff 14 Sheriffs Sergeant 8 Sheriffs Investigator 6600 Spacial Investigations Bureau: 7 SherM's Corporal 3 Sheriffs Lieutenant 92 60 Deputy Snedif 8 Sheriffs Sergeant 32 Sheriffs Investigator 3300 SadhWesa Station: 0 Sheriffs Corporal 6 Sheriffs Lieutenant 48 6 Deputy Shelf 17 ShoWs Sergeant 13 Sheriffs Investigator 6600 RAID: 7 Sheriffs Corporal 1 Sheriffs 145 102 Deputy Sheriff t Sheriffs Imestigatar 3 1 Deputy Sheriff 3400 Paris Station: - 4 Sheriffs Lieutenant 6900 High Tochnobgy Crime Unit 17 Sheriffs Sergeant 1 Sheriffs Sergeant 12 Sheriffs Investigator 7 6 Shedffs Investigator '.. 7 Sheriffs Corporal 154 114 Deputy Sheriff 7100 Shedffs Emergency Response Team: 2 1 Sheriffs Lieutenant 35W Leke Elsinore Station: 1 Shelf's Deputy 3 &tenf's Lieutenant 13 Shenfra Sergeant 7200 Special Enforcement Bureau 12 Sheriffs Investigator 2 Sheriffs Lieutenant 7 Sherifh Corporal 4 Sherafs Sergeant 108 73 Deputy Shelf 4 SherM's Corporal 34 24 Deputy Sheriff 4100 Moreno Valley Station: 0.9 Sheriffs Captain 7300 Regional Gang Task Force 6 Sheriffs Lieutenant 3 Sheriffs Sergeant 21 Sheriffs Sergeant 0 Slogs CorOoro 16 Sheriffs Investigator 11 8 Deputy Sheriff 9 Shertfrs Corporal 186.8 144 Deputy Sheriff 7400 Riverside Of -Highway Vehicle Enforcement 1 Sherlffs Sergeant 4200 JuNpe ValleyStation: 9 8 Deputy Shelf 5 Sheriffs Lieutenant 17 Sheriffs Sergeant 7560 Sexual Assault Felory Enforcement 16 Sheriffs Investigator 0 Sheriffs Sergeant 11 Sheriff's Corporal 3 3 Sheriffs Investigators 152 103 Deputy Sheriff 1,370.9 Less Captains. with the exception 01 Moreno Valley. 'Total 019 Authorized Seem Positions "Forensics combined into one unit at Perris Station. 'r 451 RIVERSIDE COUNTY SHERIFFS DEPARTMENT SHERIFFS DEPARTMENT CONTENT OF ORGANIZATIONS Based on the Sheriffs Funded Report (PR#20 @ 09121110) and FY 11-12 Legend EXHIBIT M Swam Classified Total Filled Filled Filled Org Title Positions Positions Positions 30 Patrol Operations 1383 330 1713 80 RAID 0 1 1 100 Coroner 3 45 48 20 Support Services 19 297 316 40 Corrections 404 913 1317 50 Court Services 153 32 185 110 Public Admbdstration 0 12 12 10 Administration 38 11 49 s0 CAC Security 3 0 3 70 CTC 28 37 65 510 CAWD 2 27 29 Toad Department Filled 2033 1705 3738 G:1FY 2011.12 Facility Rate -Based on the Sheriffs Funded Report (PR#20 09/21/11) and FY 2011-12 Personnel Legend 2/22/2012 460 Reports/Informational Items: i?� Report to La Quinta City Council Palm Springs International Airport Commission Meeting May 16, 2012 General: May's meeting focused on Emergency Preparedness for the Airport. The Staff participated in a triennial Emergency Response Drill, as required by the FAA. Tabletop drills are required annually, but actual physical drills need to be done every 3 years. Volunteers are professionally made-up to simulate injuries and burns. A salvaged SkyWest fuselage is used in the drill; supported by a smoke making machine. The simulated crash and fire was supported by mutual aid agencies: CalFire, Cathedral City Fire, Palm Springs Fire, AMR, CHP, and Riverside Sheriff. The drill was very satisfactory, and learning will be incorporated into the formal procedures. The Airport keeps a large supply of emergency materials on hand, including: Water (110 each of 55 gallon drums) Meals Ready to Eat: 5,000 Generators and extension cords Emergency lighting Portable cooling units Bicycles Flashlights Tents Mobile rest rooms with integrated generators and a/c. The priority is on keeping the Airport operating. 1. The useable length of the surviving runway must be surveyed and defined. 2. Useable taxiways must be identified and marked. 3. Temporary lighting and signage must be set up. Industry Trends: Nationally, the airline industry saw a 1.3% growth. There were 720 million passengers, on 9,500,000 flights. Small airports however, were down 5-6%, while Palm Springs was up 30% internationally, and up 23% domestically. Canadian flights led the way for our increases. The cost of oil and anticipated supply issues seem to be the broad concern holding down industry growth. It is now the largest cost item in airline budgets. Palm Springs pumped over 15,000,000 gallons of fuel last year- a significant positive effect on our budget. Budget: Budget performance is better than plan year-to-date, and better than last year (the same as last month). The best news was in cash flow. Unrestricted cash is up to $10 million. The yearend target is $7million. Cash needs will go up over the summer, but performance for the year appears to be very good. Any excess Cash will be used to pre -fund approved'2013 projects. 461 Passenger Activity: April passenger activity was up 13.5% from last year, setting the record again for 6 months in a row. Tower Progress: The tower is now 98% complete. $50,000 will be required for the lighting panel; as budgeted. Submitted: Robert G. Teal, Commissioner Palm Springs International Airport 462, REPORT/INFORMATIONAL ITEM: N__ April 24, 2012 IV MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA CALL TO ORDER 7:03 p.m. A. A regular meeting of the La Quinta Planning Commission was called to order at 7:03 p.m. by Chairman Alderson. PRESENT: Commissioners Barrows, Weber, Wilkinson, Wright, and Chairman Alderson. ABSENT: None STAFF PRESENT: Planning Director Les Johnson, Planning Manager David Sawyer, Principal Planner Andrew Mogensen, and Executive Secretary Carolyn Walker. PUBLIC COMMENT: None. CONFIRMATION OF THE AGENDA: Confirmed CONSENT CALENDAR: There being no comments, or suggestions, it was moved by Commissioners Wright/Weber to approve the minutes of April 10, 2012,.as submitted. Unanimously approved. V. PUBLIC HEARINGS: A. Zoning Ordinance Amendment 2012-107: a request by the City of La Quinta for consideration of the following amendments to the La Quinta Municipal Code: A provision to allow outdoor sales and display at retail stores greater than 100,000 GFA 09.100.120), modify the permitted frequency of sidewalk sales and commercial events (§9.100.130) located City-wide. 46 Planning Commission Minutes April 24, 2012 Principal Planner Mogensen presented the staff report, a copy of which is on file in the Planning Department. He also noted staff had received e-mail comments from Lowe's after the packets had been distributed. The information was distributed to the Commissioners at the meeting. Chairman Alderson asked if there were any questions of staff. Commissioner Weber asked if the letter from Lowe's, stating their position, was from the local store manager, or the Corporate Headquarters. Staff responded the representative from Lowe's that provided the letter, was in the audience and could answer that Commissioner Weber asked what basis staff used for the language in the amendment; e.g., nearby cities or the American Planning Association (APA). Staff responded they started the research by looking at nearby and regional communities and did not base their research on any national APA standard. They took the best of all the ordinances they researched and came up with a hybrid of the best of those. Commissioner Weber said it appeared the amendment was a combination of staff's determination of best practices. Planning Director Johnson said they also took into consideration the City's existing retailers; most notably Home Depot and Lowe's. Staff looked at what other communities were doing but also wanted to find a fair and equitable balance to what was currently occurring at both of those establishments. Chairman Alderson asked staff if they had met with the store representatives when they were drafting this Amendment. Staff responded they had met with Lowe's representatives and gave some background information on Code Compliance's efforts on dealing with the outdoor display of merchandise; and the City's latest interaction with Lowe's on this matter. Staff did provide the staff report and the information to Costco, Wal-Mart, and Home Depot 46&. -2- Planning Commission Minutes April 24, 2012 representatives, but no extended amount of time was spent interacting with them. Commissioner Barrows asked staff for clarification of the letter from Lowe's regarding the reference to outdoor storage yards being screened. Her comment was she assumed that a display of merchandise was not considered an outdoor storage yard. Staff responded the current code does reference the necessity of screening; unless it is for a sidewalk sale. Staff was not sure what the letter was referring to because this code amendment did not reference anywhere that .the outdoor display and sales had to be screened. Commissioner Barrows said she would wait for the public hearing portion of the meeting to hear the explanation from the Lowe's representatives. Commissioner Wilkinson asked for more clarification on the setback requirements; i.e., distance from the building and the street. Staff responded the Code Amendment identified outdoor sales and display areas were permitted within designated portions of sidewalk, patios and similar areas within proximity to the store front. The exact location would be reviewed by the Commission on a case -by -case basis. It was broadly written because not every store had the same layout. Commissioner Wilkinson commented on a previous approval allowing golf carts in close proximity to the street and wondered if this would cause an inconsistency with other retailers' outdoor display of products. Planning Director Johnson responded they did not feel it was imperative for staff to define that distance. It needed to be reviewed through the conditional use permit process on a case -by -case basis. If the conditional use permit was granted, there would be a map or an exhibit identifying those display areas and the recipient of that permit would be required to stay within the perimeters of those specific areas. It 4 6 _I -3- Planning Commission Minutes April 24, 2012 Commissioner Wilkinson asked if the approval would be up to six times a year, or just one time when their area is defined and then the applicant would get over-the-counter approval from staff. Planning Director Johnson said there were two elements to this Amendment. The first part would be a permanent allowance where the applicant would get a conditional use permit and be able to utilize those display areas; and secondly, the potential for seasonal sales to occur as well. This Amendment addressed two items: permanent outdoor display areas and the allowance for greater flexibility for other displays that are currently being allowed through the temporary use permit process; which would actually be more accommodating to businesses. Commissioner Wright said this appeared to be pretty much big box driven and asked if staff had received requests from small or medium- sized businesses such as those in the Village. Principal Planner Mogensen said staff had received inquiries from smaller businesses in the Village and that was why the sidewalk sale item had been expanded. He then explained those were two different types of retailers; which was why there were two different sections of the ordinance -- the sidewalk sale -type of event and the permanent display. Planning Director Johnson added the Council had recently taken action on interim measures for a -board signs and outdoor display. He advised the Commissioner that issue might be coming for review within the next few months and may result in additional outdoor display provisions for the smaller retailers in the community. The focus, right now, was on the larger, big box retailers as well as allowing greater frequency for the seasonal sales. Commissioner Barrows said the issue of walls seemed to stand out when she was reviewing this, but on Item D it stated an outdoor sale and display area needed to be fenced; which could include fence or wall. However, on page 7 Item E there was a reference to outdoor display and sales for large commercial retail which was under the conditional use permit. Staff responded Section D referred to nursery/garden supply stores specifically. ,.4 466 M Planning Commission Minutes April 24, 2012 Commissioner Barrows commented that what would apply, as far as Lowe's was concerned, was Item E; which was a conditional use permit which would be reviewed on a case -by -case recommendation from staff to the Planning Commission. Chairman Alderson commented on Page 6, under Item 3.B.; walls and wall construction. He stated there was a reference to metal siding and said it or any other dangerous materials would obviously not be allowed and would probably be reviewed in the conditional use process. However, if not he recommended language be added that excluded any metal siding, or any materials potentially injurious to the general public. He also recommended on page 11, item 3, the phrase be corrected to read "adequate and legal pedestrian access be maintained". There being no further questions of staff, and the City being the applicant, Chairman Alderson asked if there was any public comment and invited the author of the Lowe's letter to address the Commission. Mr. Jim Manion, (Corporate Real Estate and Construction Department) Director of Design & Engineering, Lowe's HIW, Inc., 1530 Faraday Ave #140, Carlsbad CA 92008, and Jesus Uccles, Store Manager, Lowe's HIW, Inc. 78-865 Highway 111, La Quinta CA introduced themselves and said they were available to answer any questions. Chairman Alderson asked the Lowe's representatives to state the concerns they had that prompted their letter. Mr. Manion said when they received the staff report, they may have misread it and needed some clarification. They understood that the display of merchandise in front of the store had to be in a designated area, but would additionally have to be screened by some kind of wall. Since they might have misinterpreted it, they requested their letter be withdrawn because if that was not the intent they were okay with everything else. Staff stated Exhibit E was a separate section that only applied to outdoor retail sales and display for stores of 100,000 square feet or greater and did not have a screening requirement. of s 467 Planning Commission Minutes April 24, 2012 Mr. Manion responded they would withdraw their letter, but he did have another question about the contractor trailers being sold in the parking lot. They asked for clarification on how the City would treat the contractor trailers and shed displays with the proposed ordinance. Planning Director Johnson said those were really two different items. He commented on a conversation staff had with Lowe's when they made application, due to a code enforcement matter prompting this change, because the current provisions were quite restrictive. One facet of the conversation focused on storage sheds out in the parking lots, within parking stalls that were defined and established for the purpose of parking customers. Staff's initial concern was if it's designated for parking it needs to be used for parking and not for display of merchandise and that position has not changed. If it's going to be identified for merchandise display then it needs to be designated as such and not be confused with parking stalls with merchandise on them. The exception being if it is utilized for seasonal displays such as Christmas tree lots. Staff continued that would be something which would be reviewed through the conditional use permit process. The one unique anomaly staff is still grappling with is Lowe's sales of utility trailers utilizing parking stalls. Staff's position is neutral and they have acknowledged Lowe's concern, but no permanent solution has been reached as yet. Staff is concerned with the utilization of multiple parking spaces for the storage and permanent display of merchandise. But, the code provision being discussed shows that staff is supportive of reviewing the seasonal use of the parking lot in certain areas through the use of a temporary use permit Mr. Manion commented that could be discussed at a later date, since it is not being addressed in this Amendment. He suggested future discussion could possibly include the suggestion that if Lowe's could show, through a parking study, that designed areas could be removed from the overall parking and still leave adequate parking for customers. Then it would be possible for them to apply for, through the conditional use permit process, an allowance for the sheds and the contractor trailers to remain in the parking lot. Staff said yes that could be considered, noting that Lowe's, Home Depot, and Costco currently had more parking than the minimum requirements. The City is certainly willing to work with those it 463 Planning Commission Minutes April 24, 2012 businesses. However, if it became permanent storage, whether trailers or sheds, it really needs to be taken out of the equation as being parking spaces. They should be designated for merchandise display and addressed accordingly through the conditional use permit process. Mr. Manion said, with those clarifications, he was satisfied with the code as it was proposed. Mr. Manion then commented that this Amendment had also addressed his concern regarding the garden center screening. Principal Planner Mogensen explained that under the proposed code, they would be allowed to have garden center materials out in the display area, in addition to their current garden center, and that would be covered by a different section of this same chapter which is not being edited at this meeting. Commissioner Weber asked the Lowe's representatives if they had any statistics, or anecdotal evidence of how parking lot displays of these selected products affect their sales. Mr. Uccles described their experience with customers not wanting to purchase these items from catalogs. He said customers want to see the sheds and visualize how they will fit in with their homes and landscaping. The same things would apply for the trailers. People want to see and touch the product and walk around it. Sometimes there are different sizes or materials they're made of and the customers want to see them displayed. He also added the amount of trailers varies since they are replenished as the customers purchase them. Permanent placement of the trailers would be designated in an area where they would not interfere with traffic. Mr. Manion added that if they could not display. the sheds their sales of sheds would be cut 75% or more. Unless the customer can see the particular product they are not going to purchase it. General discussion followed on where Lowe's currently has their sheds displayed. The public hearing portion of the meeting was still open and Chairman Alderson asked if there was anyone else who would like to speak on the matter. 7 . I$ 469 Planning Commission Minutes April 24, 2012 Mr. Kyle Goodsell, Assistant Store Manager, Home Depot, 79-900 Highway 1 1 1, La Quinta CA, said they had previously submitted sales figures on their sheds and outdoor merchandise display (in reference to Commissioner Weber's earlier question). Commissioner Barrows asked if he had any concerns with what was being proposed. Mr. Goodsell said they were attending because they needed to hear the interpretation regarding the screening of garden products, but that was clarified. Commissioner Weber asked Mr. Goodsell about their utilization of a large part of the parking area which. impacted egress into the shopping center and cut down that area from two lanes to one to get over to the traffic signal for exiting onto Jefferson Street. Mr. Goodsell said that area is in their map for temporary seasonal use. He added that they applied for, and have been granted, temporary permits for this use. General discussion followed on the definition of temporary use, the time frame, seasonal items, and when the area in question would be cleared. Mr. Goodsell added they also had the same questions about sheds as the Lowe's representatives. They have sheds displayed in their parking lot right in front of their garden center and were attending the meeting to find out whether those sheds would be allowed in the future. General discussion followed on outdoor display items and rotation of product. There being no further public comment, Chairman Alderson closed the public hearing and opened the matter for Commission discussion. Commissioner Weber commented on the direction the City was going, how the stores appeared to be doing well, egress to the facilities, health, safety, ADA issues, abundance of parking spaces available at g- .,n 470 Planning Commission Minutes April 24, 2012 these locations, and how the City and the retailers were moving forward. Commissioner Barrows commented that if a nursery/garden supply store were to locate in La Quinta they would not be afforded the same opportunity as the big box retailers with regard to outdoor displays of plant materials; due to the requirement to have a wall or fence around those materials. She was concerned that this did not seem quite consistent. Staff then explained why they did not change Item D; and gave a further explanation of how the big boxes and nursery/garden supply stores were affected by this Amendment. Staff added they could revisit Item D if it was the Commissioner's wish. It could be brought back 'at a later date, but the staff focus for this meeting was to address the current situation in the community and not a future nursery/garden supply situation. Commissioner Barrows said she did want to see that fixed at the appropriate time in the future. She had an additional question about the parking lots as noted in item 2.B. where it said "you can't impede the flow of pedestrian or vehicular traffic or obstruct access to any parking space." She was concerned that the inclusion of the outdoor display could cause them to be out of compliance right from the start. Staff responded they would have to propose improvements to make sure that it was a safe connection and would not "...impede the flow of pedestrian or vehicular traffic,... etc." If they wanted to create a permanent display area, they would have to make sure that there was a means of access that was an accepted means. General discussion followed regarding a safe and compliant environment for placement of outdoor merchandise; e.g., trailers/sheds, the process of review of use permits by several departments, and designated routes to/from the displays. Commissioner Wright complimented the City on its willingness to work with retailers, in this tough economic environment, as it continued to strive for an aesthetically -pleasing environment while keeping public safety a priority. ri 471 Planning Commission Minutes April 24, 2012 Chairman Alderson concurred with Commissioner Wright's comments and added that he applauded the level of cooperation from both the retail community and the City. There being no further questions or discussion, it was moved and seconded by Commissioners Barrows/Wilkinson to adopt Resolution 2012-009 recommending approval of Zoning Ordinance Amendment 2012-107 as submitted; with the following amendment: Exhibit B, Section C.3 shall be amended to read: Adequate and legal pedestrian access shall be maintained around merchandise or displays placed on a sidewalk or walkway. Unanimously approved. B. Zoning Ordinance Amendment 2012-108: a request by the City of La Quinta for consideration of the following amendment to the La Quinta Municipal Code: A provision to require a Specific Plan for any new development on a lot that is %2 acre or greater in size and located within the Village Commercial District (§9.65). Planner Manager Sawyer presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. Commissioner Weber asked if the owner was the Housing Authority or the subsequent Successor Agency. Commissioner Wright responded it was the Housing Authority. General discussion followed on acquisition of the land, ownership, zoning of the properties, Council directives and language provisions for exceptions. Commissioner Weber asked if this strategy would be utilized in other areas within the City. Staff responded not at this time. 47? -10- Planning Commission Minutes April 24, 2012 Chairman Alderson commented on how this might first appear to a developer as more bureaucracy, but then added if the developer stayed very close to the village guidelines, code requirements, and standard terms of construction, he could ask for the specific plan to be waived. The Council has it within their power to waive it. He then commented further on additional savings in both money and time due to this new procedure which could include requesting of variances. Staff stated that one of the main reasons specific plans were brought forward for Planning Commission and Council consideration was they were requesting for relief or deviations from the City's development standards; and the specific plan process allowed for that. So this would certainly be an opportunity for the developer to contemplate as they were proposing a project. There, being no further questions of staff, and the City being the applicant, Chairman Alderson asked if there was any public comment. There being no public comment, Chairman Alderson closed the public hearing and opened the matter for Commission discussion. There being no further questions or discussion, it was moved and seconded by Commissioners Wright/Weber to adopt Resolution 2012- 010 recommending approval of Zoning Ordinance Amendment 2012- 108 as submitted. Unanimously approved. VI. BUSINESS ITEM: A. None.. VII. CORRESPONDENCE AND WRITTEN MATERIAL: A. CVWD VIP Water Awareness Tour, May 11, 2012 invitation. Chairman Alderson commented it was worthwhile and educational and recommended the others consider attending the tour. VIII. COMMISSIONER ITEMS: A. Report of the City Council Meeting of April 17, 2012, given by Chairman Alderson. 47 -13 -11- Planning Commission Minutes April 24, 2012 B. Commissioner Wilkinson is scheduled to report back on the May 1, 2012, City Council meeting; however he will be unable to attend the May 8, 2012, meeting and asked if one of the other members could attend on his behalf. Chairman Alderson volunteered. C. Commissioner Wright gave a brief review of his observance of the property walk-through with Code Enforcement and Mr. Moran in reference to the appeal (APP 2012-006) presented at the April 10, 2012, meeting. D. Chairman Alderson had a question about the project scheduled for review at the May 8, 2012, meeting. Staff gave a brief synopsis of the item. IX: DIRECTOR ITEMS: A. City Council Report — Update on Green and Sustainable La Quinta Program, dated April 17, 2012. General discussion on continuing receipt of these reports, whether the City is receiving full credit for all events, if containers are available for recycling fluorescent bulbs and batteries, and amount of rebates versus dollars collected. Staff offered to look into these matters and respond back at a later date. X. ADJOURNMENT: There being no further business, it was moved by Commissioners Weber/Barrows to adjourn this regular meeting of the Planning Commission to the next regular meeting to be held on May 8, 2012. This regular meeting was adjourned at 8:19 p.m. on April 24, 2012. Respectfully submitted, Carolyn alker, Executive Secretary y City of La Quinta, California -12- n 47+ REPORT/INFORMATIONAL ITEM: MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA May 8, 2012 CALL TO ORDER 7:03 p.m. A. A regular meeting of the La Quinta Planning Commission was called to order at 7:03 p.m. by Chairman Alderson. PRESENT: Commissioners Barrows, Wright, and Chairman Alderson. ABSENT: Commissioners Weber and Wilkinson. STAFF PRESENT: Planning Director Les Johnson, Principal Engineer Ed Wimmer, Planning Manager David Sawyer, Principal Planner Wally Nesbit, and Executive Secretary Carolyn Walker. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: IV. CONSENT CALENDAR: There being no comments, or suggestions, it was moved by Commissioners, Wright/Barrows to approve the minutes of April 24, 2012, as submitted. AYES: Commissioners Barrows, Wright, and Chairman Alderson. NOES: None. ABSENT: Commissioners Weber and Wilkinson. ABSTAIN: None. V. PUBLIC HEARINGS: A. Site Development Permit 2006-863, Amendment #1: a request by AV Construction for consideration of approval of four (4) new architectural and unit landscaping plans for Alta Verde Coral Mountain (formerly Pasatiempo) located on the north side of Avenue 58, ± mile west of Madison Street. Principal Planner Nesbit presented the staff report, a copy of which is on file in the Planning Department. Planning Commission Minutes May 8, 2012 Staff advised the Commission of a correction to the report identifying the existing units will be completed in a sand finish. Staff clarified the existing units will painted, as they are currently finished in stucco. They will not be re -done in the sand finish proposed for the new units. Staff added there were several letters distributed prior to the meeting one of which was from the Santa Rosa Trails Community on the west side. They had concerns about an iron gate. The gate was built as a secondary fire access and they wanted to make sure the gate would be removed and replaced by the continuation of the perimeter wall. Staff explained the gate was required when the tract was originally built and that requirement was changed by the fire department. In addition, there was some fill material deposited in a location against the west wall which was causing some calcium build-up. That situation would be cleared up when the lot is graded to finish floor level. Staff stated specific action was probably not needed with regard to the wall build-up, but it could be discussed during the Commission's review of the project. Chairman Alderson asked if there were any questions of staff. Commissioner Barrows asked staff to review where the open space was located and what was originally approved. Staff gave an overview of the original approval of that area. General discussion followed on the location of the iron gate, the use of the gate as fire access, and its size. Chairman Alderson asked if it was the developer's intent to remove the gate and fill the wall in accordingly. Staff responded they would have to defer to the developer when they made their presentation. Commissioner Wright asked about the location of a proposed cart path gate. Staff responded they did not know since it had not been proposed. Chairman Alderson informed the audience that tonight's meeting was only to discuss the architectural and aesthetic value of the project as F2 Planning Commission Minutes May 8, 2012 well as the adjoining landscaping. There would be no discussion of a proposed new gate or any concerns, with PGA West, that did not relate' to the items he mentioned, as this was not the right forum for those discussions. There, being no further questions of staff, Chairman Alderson asked if there were any questions of the applicant. Mr. Andrew Adler, President and CEO of Alta Verde Group, 315 South Beverly Drive #208, Beverly Hills CA (and offices in Rancho Mirage), introduced himself and said they had done a lot of work in terms of the development of the project and bringing it back to life. Their main interest was to take a defunct project of 70 empty lots, and be able to acquire the project in a manner that they could work through the project in segments. They've put a tremendous amount of effort back into re -beautifying the area. Part of the contract required the seller, which was a bank that foreclosed on the project, to have 100% of the bond improvements completed, to have the City requirements completely finished, as well as have a road deeded over to the City. All that has been done. That was a condition of closing and the good news was that the bonds were now finished and completed and the warranty bond maintained. Chairman Alderson asked if the site had been graded. Principal Engineer Wimmer said it was graded to the configuration of the original houses and development. Chairman Alderson asked if they would be moving any mass quantities of dirt to accommodate the new site layout because it is completed and bonded. Principal Engineer Wimmer said there would be no mass grading, just some minor grading. Mr. Adler confirmed there was only minor site grading and explained that as they staked the pads of each house there would be no substantial grading or change of the community in any manner whatsoever. Chairman Alderson asked if the minor grading would include removal of the dirt adjacent to the wall mentioned earlier. iF 477 -3- Planning Commission Minutes May 8, 2012 Mr: Adler said they had been actively cleaning that up. They had a meeting with their landscape consultant and had already begun removing old landscaping, putting in new succulent beds, and painting the front gates. Mr. Adler said they had addressed some of the Architecture and Landscaping Review Committee (ALRC) recommendations. They had taken all of their recommendations into the final design of the project and then outlined specific items that were being addressed; which also included base solar on the flat roofs of every house. Chairman Alderson asked if they were going to provide solar power or the provisions for it. Mr. Adler responded they were actually providing solar power. They would be putting in a base system that could be upgraded two more levels. As their name Alta Verde implied, they aimed to be a green and sustainable -oriented developer. Chairman Alderson asked if the ALRC recommendations had been incorporated, or were going to be incorporated into this project. Mr. Adler said that was correct. He explained they have added a couple of darker finishes, included some tall palms to be scattered throughout the community as well as the dog park idea for the center's prime recreation and retention basin. Mr. Adler commented on the fire gate on the west side of the property saying they were inclined to complete the wall because it will be in the back yards. However, they would have to review with the City whether the wall was actually on their property. They would have to take a look at that because it may have been constructed by Santa Rosa and could be something that was an accommodation between the properties. It could be the responsibility of Santa Rosa, but they are going to check on this and if it is Alta Verde's wall, they will see that it is closed in. Mr. Adler pointed out the model homes and explained the logic.of their placement as well as how they planned to revitalize the existing model homes and their marketing strategy to show the renewal of the community. They want to promote the idea that the prior failed development is gone. I to 473 M,E Planning Commission Minutes May 8, 2012 General discussion followed on the placement of the model homes, building in phases and the traffic flow for the best display of the development. Commissioner Barrows asked for clarification in terms of the solar saying in the ALRC minutes it mentions if solar tax rebates were still available it would cover the costs to the upgrade to the homeowner. She asked if that was intended to mean that the tax rebates might cover the upgrade, not that the applicant was going to provide that cost. Mr. Adler responded tax rebates are either State or Federal programs and they were out of the applicant's control. He explained they paid for the base installation and then gave some examples of how the program would work. Commissioner Barrows said she just wanted to clarify that someone else was going to pay for the upgrade, not the applicant. It was a little bit unclear. Mr. Adler said it was priced in a manner that was attractive to the buyer because it had tax incentives with it, but the applicant would be charged to some degree. Commissioner Barrows asked for clarification on the ALRC comments about solar control. She understood it to mean what was being done to prevent sunlight from windows, etc., because the following comments had to do with large amounts of exposed windows, and how those could be protected by awnings or some other shading. She asked if the applicant could review what was being done to limit the impact of sunlight on windows because that was a place for significant heat gain. Mr. Adler explained how they had minimized some windows, utilized trellises, dropped the sizes of a few doors, gotten rid of some double door sets, utilized dramatic overhang features, and sun screen shading. He noted they have gotten rid of a little of the architectural drama in favor of taking some of the ALRC advice and would incorporate these changes in the final designs. to 473 191M Planning Commission Minutes May 8, 2012 General discussion followed on: • Title 24 requirements • Solar protection of the windows/doors • The use of alumawood • Metal clad wood interior doors • Dismissal of the use of traditional cloth awnings as being incompatible with the architectural style • Use of metal tubing for the cabana posts • Fiberglass dual panel garage doors Chairman Alderson said cabanas were intended as changing rooms for the swimming pool, and expressed his concern that these cabanas could become storage rooms, especially the one that was not fully enclosed. Mr. Adler said they were optional structures and the one that was not fully enclosed was very much in the spirit of resort -style outdoor dining, possibly with misters around it. He added it was basically a nice shaded structure to dine, sit, or lounge under. The other was more of an enclosed structure that could be used for changing or a little guest structure. It was the buyer's option whether it was to be enclosed or not, and the developer was currently working on the final designs. General discussion followed on: • Price range. • When the building would begin. • If the building would be done in increments or all at once. • The current updating of the existing model homes. • Construction/completion target dates. Commissioner Barrows asked if there might be some architecturally compatible options for solar relief screening; especially on Plan D3. Mr. Adler said he understood the conditions and they would take into advisement the idea of adding a linear, or alumawood, awning to come out the back of the master double door set which faced either west or east. n u SZ Planning Commission Minutes May 8, 2012 General discussion followed on landscaping on the west side of the homes, lack of protection from the sun, and the developer's willingness to incorporate changes into the final designs. Commissioner Wright asked if the cabana structures complied with the City's architectural guidelines. Planning Director Johnson responded there were no architectural guidelines for this type of accessory structure. He did say staff had added'a condition, or stipulation, with regards to use of the enclosed unit, but from the standpoint of architectural style it was free for consideration by the developer. Commissioner Wright asked if the final plans had been done on the cabanas. Mr. Adler said the submitted drawing just showed spatial relationships and explained the type of plans they were working on. He said the units were optional, but would have to be aesthetically pleasing as they wanted to be able to sell them. There being no further questions of the applicant, Chairman Alderson asked if there was any public comment. Mr. Jim Taylor 80-823 Spanish Bay, introduced himself and asked about the drawing of the site plan on Page 80. He asked if all the lots on the north end had plans for homes. Chairman Alderson said that was the way it appeared. Mr. Taylor directed staff to Page 13, Item 10, which stated "Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper, functioning of the proposed. development." He asked if there was anything being presented, any special easements, or acquiring of any additional property that would require this condition. Principal Planner Nesbit said no. These were standard conditions placed) by the Public Works Department. They really related more to street improvements, grading operations, and things of that nature. The Public Works Department would be better able to explain why they would be attached to this particular project, even though it's Planning Commission Minutes May 8, 2012 pretty much completed in terms of improvements. These conditions were root intended to infer there was any other access provisions other than what was shown on the plan. There weren't any ingress/egress points there. Mr. Taylor asked if this condition was inferring that these easements would have to be done before the development could be finished, or if they could be done in phases. Staff said a lot of them were related to utility easements, most of which were in place. There may be some easements that have to be revised based on the fact that there are different units with different utility requirements. He said he would have to defer to the Public Works Department. Mr. Taylor referenced a portion of Item 11, which stated "...proper functioning of the proposed development not limited to access rights over proposed and/or existing private streets that access public streets and open space/drainage..." He then asked if the private street ONLY referred only to those streets within this development. Staff said yes. Chairman Alderson commented that if there were any access or easement problems, they would have shown up in a title search when the developer bought the property. Mr. Taylor said he was just trying to get clarification on the reference to easements. Mr. Robert Brown, 80-844 Spanish Bay, introduced himself and told the Chairman, based on his clear direction earlier, he was withdrawing his comments. There being no further public comment, Chairman Alderson closed the public hearing portion of the meeting and opened the matter for Commission discussion. Commissioner Barrows commented on: • The fact she was pleased with the design of the project. • The applicant's efforts to address the shading issues. -8- 1 482 Planning Commission Minutes May 8, 2012 • The choice of a new design style, which was still compatible with the surrounding area. • The possibility of adding a condition to provide some kind of shading over the exterior doors as discussed. Commissioner Wright commented on: • An abandoned site being resurrected in this economy. • The modernism look in the Coachella Valley. • He applauded the ALRC for their comments. • He agreed with Commissioner Barrows on some design standards for shading on the west exposure windows. Chairman Alderson commented on: • His lack of enthusiasm for the design style. • How the modernistic, straight lines and low profile looked out of place with the neighbors. • How the ALRC recommendations should be included in the ,conditions of approval; as well as the recommendations mentioned by the other Commissioners. • His concern that the landscape would die and expose the residences even more. • His concern that the cabanas will turn into storage sheds. • He applauded the developer's intent to move forward. Commissioner Barrows asked staff if the ALRC recommendations were already incorporated into the conditions of approval. Staff responded that many of these comments were not made as recommendations, only suggestions. General discussion followed on the developer's comments on having already, addressed the ALRC's recommendations and staff's comments that they had not verified any of that information as yet. There 'being no further questions or discussion, it was moved and seconded by Commissioners Barrows/Wright to adopt Minute Motion 2012-003 recommending approval of Site Development Permit 2006- 863, Amendment #1 as submitted, with the following additions: „ 0.) _9_ 4..E Planning Commission Minutes May 8, 2012 1. Include, as Conditions of Approval, all the ALRC recommendations stated on Page 7 as: A. Increased solar control provisions; B. Use of deeper/darker sand plaster finish colors; C. Addition of more and lusher landscaping materials; D. Use of slide doors vs. French doors in rear of units; E. Potential for dog watering fixture/location in the common greenbelt. 2. Add a condition stating: Require shading that is architecturally compatible to cover, or provide some protection, for the doors and windows that are on the west -facing exposure. AYES: Commissioners Barrows and Wright. NOES: Chairman Alderson. ABSENT: Commissioners Weber and Wilkinson. ABSTAIN: None. VI. BUSINESS ITEM: A. None VII. CORRESPONDENCE AND WRITTEN MATERIAL: A. None.' VIII. COMMISSIONER ITEMS: A. Report of the City Council Meeting of May 1, 2012, given by Chairman Alderson. B. Commissioner Wright is scheduled to report back on the May 15, 2012,'City Council meeting. C. Commissioner Wright stated The Desert Sun meeting calendar was irregular in their posting of the City's Planning Commission Meetings. Staff said they would speak with the La Quinta reporter regarding the addition of those dates. r.. 484 Planning Commission Minutes May 8, 2012 IX: DIRECTOR ITEMS: A. Planning Director Johnson provided information to the Commissioners on: 1.The General Plan update and an upcoming Study Session discussion presentation and future public review of the Plan. 2. Interviews for the City Manager's position and further information to be presented at the May 15, 2012, City Council meeting. X. ADJOURNMENT: There being no further business, it was moved by Commissioners Wright/Barrows to adjourn this regular meeting of the Planning Commission to the next regular meeting to be held on May 22, 2012. This regular meeting was adjourned at 8:09 p.m. on May 8, 2012. Respectfully submitted, win Carole, Executive Secretary Y City of La Quinta,'California -11- 485 REPORT/INFORMATIONAL ITEM: 1 COMMUNITY SERVICES COMMISSION MINUTES May 14, 2012 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:32 p.m. by Chairperson Fitzpatrick. Commissioner Engel led the Pledge of Allegiance. PRESENT: Commissioners Blakeley, Engel, Fitzpatrick, and Lawrence ABSENT: Commissioner Leidner STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf & Parks Manager; and Angela Guereque, Senior Secretary PUBLIC COMMENT — None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Blakeley/Lawrence to confirm the agenda as submitted. Motion carried unanimously. PRESENTATIONS — None. - APPROVAL OF MINUTES 1. Approval of March 12, 2012 Minutes Motion — It was moved by Commissioners Lawrence/Blakeley to approve the minutes as submitted. Motion carried unanimously. CONSENT CALENDAR,- None. BUSINESS SESSION 1. Consideration of an Art Donation from Benjamin Rosker Director Hylton presented the staff report. 486 Community Services Commission Minutes May 14, 2012 '_2_ Motion -It was moved by Commissioner, Blakeley/Engle to accept the memorial donation of 'Boy Reading" and its proposed location. Motion passed unanimously. 2. Consideration of the 2012/2013 Community Services Commission Annual Work Plan Director Hylton presented the staff report. Chairperson Fitzpatrick asked how often the Park Management Contract is bid. Manager Howlett stated that if the contractor performs to a satisfactory condition, the contract can be extended for a total of; 5 years. Motion - It was moved by Commissioners Blakeley/Lawrence to approve the 2012/2013 Community Services Commission Annual Work Plan and direct staff to present for City Council consideration. Motion carried unanimously. STUDY SESSION i 1. Discussion of the Desert Recreation District (DRD) Strategic Plan Kevin Kalman, General Manager of DRD, presented the Strategic Plan. The Strategic Plan includes better alignments with community partners, improved response to growing recreational needs, and more efficient service delivery (reduction of 51 staff to 38). Mission Statement: LEVERAGE. COLLABORATE. PROMOTE, CONNECT. We have a healthy plan for our future. I LEVERAGE RESOURCES. Eliminate costly duplication by utilizing staff/services where appropriate; make projects more; manageable; save funds that can be allocated elsewhere; and increase the perceived value of tax dollars. i COLLABORATE WITH DRD. Partnership i presents new opportunities to facilitate plans for recreation facilities and trails; encourage participation in revenue - producing areas; generate new revenue streams; and co -brand programs with sponsors. i PROMOTE HEALTH LIVING. Quality recreation benefits all personally, socially, and economically. CONNECT PERSONALLY. Move from functional to community specific hierarchy; establish stronger relationships between DRD and cities; engage staff with a broader range of skills; maintain program -specific, district -wide specialists; identify community voids and opportunities faster; and provide more community -relevant programs and services. ,% 487 Community Services Commission Minutes May 14, 2012 -3- Commissioner Lawrence suggested an online link to help parents find activities for residents of both the City and DRD. DEPARTMENT REPORTS 1. Department Report for February 2012 2. Department Report for March 2012 3. Department Report for April 2012 COMMISSIONER ITEMS 1. Report from Commissioners Regarding Meetings Attended. 2. Calendar of Monthly Events PUBLIC HEARING — None. OPEN DISCUSSION ADJOURNMENT It was moved by. Commissioners Lawrence/Blakeley to adjourn the Community Services Commission meeting at 6:30 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on June 11, 2012 commencing at 5:30 p.m. in the City of La Quinta Study Session Room, 78- 495 Calle Tampico, La Quinta, CA 92253. - D mitt by gk%es e CommuSenior yySniter �:S Department Report: 1K Tj,y °t 4 0„t„rw MEMORANDUM TO: Honorable Mayor and Members of the CIIV Council FROM: Frank J. Spevacek, City Manager DATE: June 19, 2012 SUBJECT: La Quinta Chamber of Commerce Quarterly Report Per the City's contract with the Chamber of Commerce for Fiscal Year 201 1 /2012, the Quarterly Report for Period Ending March 2012 is attached. 439 78-275 Calle Tampico #B, La Quinta CA 92253 Ph: (760) 564-3199 Fax: (760) 564-3111 June 4, 2012 To: Frank Spevacek, City Manager, City of La Quinta From: David S. Archer, President/CEO, La Quinta Chamber of Commerce Re: Quarterly Report for Period Ending March 2012 The following is the required reporting for the second quarter of Fiscal Year 2011 — 2012 for the La Quinta Chamber of Commerce in accordance with our Contract for Services. For your convenience we have included a brief Executive Summary on the highlights of the current fiscal year. Items Discussed Below in detail: ❑ Contract for Services 1. Business Retention and Promotion 2. The GEM Community Newsletter 3. The Visitor's Center 4. Annual Financial Review I look forward to continuing to build on our great working relationship between the City and the Chamber and do not hesitate to contact me if you have any questions or further requirements. Respectfully, David S. Archer President/CEO La Quinta Chamber of Commerce Cc: Maria Casillas - City of La Quinta David Howard - Chairman of the Board, La Quinta Chamber of Commerce receotionCoNwhamber.com • www.lochamber.com The Voice of Business 49C Executive Summary Key Items of note are: Business Retention/Promotion and Economic Development The Chamber continues to reach out to all the businesses in the Village area and through the 41h Quarter of last Fiscal year had contacted 100% per the Contract for Services. Events that took place include the 6ch Annual Car Show and Td Annual Taste of La Quinta both of which continue to have outstanding attendance and feedback. On a Previous Fiscal Year and on a Current Year to Date basis the Chamber continues to progress on adding and retaining members. This continues to be a positive sign that the business environment may be improving ever so slightly. Additional "Board" driven Membership Drives are being considered as last fiscal year "Drives" yielded 30 new members. Member Communication The Chamber has negotiated a website agreement and will be revamping its website in the coming months and evaluating other business systems such as computers and Chamber Software. In addition the Chamber is in the process of creating and delivering another issue of the La Quinta map featuring members, local events, and points of interest in and around La Quinta. The Map was completed at the beginning of January 2012 and 12,500 were distributed to the participants and community. Maps continue to be the number one requested item by visitors to the Chamber. Events The Chamber continues to refine events and add others as appropriate. Most recently the Chamber initiated a "Lunch Mob" whereby members are notified via social networking means to be at a designated Member location to network with other members and potential members. Community/Charity The Chamber continues to support local Charities and several checks will be presented at the upcoming Board Installation Luncheon in June. In addition, the Chamber has established a "Calendar' of charities whereby a charity will be chosen per month to be connected to the Chamber and any event held in that month. Financial Currently the Chamber is operating at a Year to Date Net Profit and ended the previous fiscal year with a Net Profit. Additionally, the Chamber has completed the current Financial Review in accordance with the Contract for Services and has filed the current Tax Return as appropriate. Additional detail can be found in the following pages. ..a 491 Key Statistics: er ee O 6P \c9 Chamber Members by City March 2012 Total 411 cue OJ°t° Oa Dropped Members Fiscal-YTD March 2012 Education Financial/Real Dropped 106 1% Estate Automotive 10% Hospitality 2% 9% Se 1 IV/° Restaurants 16% New Members Fiscal YTD March 2012 New Members 61 Service 20% Retail Restaurants 13% Professional Services 0% �m Non -Profit 10% Medical 16% Medical -Profit S% 2%' Other 6% nal s 10% Education o% (motive 1% Financial/Real Estate 16% 492 Business Retention/Promotion and Economic Development There are several key areas that The Chamber will focus on as it pertains to Business Retention/Promotion and Economic Development; Village Businesses, Member Retention, New Members, Member Communications, and Events. Village Businesses Village Reporting 3rd Qtr YTD Total Businesses Contacted this Qtr Percentage Contacted Total Businesses Contacted YTD Percentage Contacted 195 58 30% 195 154 79% Concerns/Comments: ❑ The City's sign ordinance is forcing me to close my business. ❑ Why is code enforcement coming out at the beginning of "Season" and disallowing "sandwich boards?" ❑ When will the Street Fair be brought back? ❑ Rents seem too high! ❑ Our move to "the Village" was a good move ❑ The Taste of La Quinta was a great day for business Action Taken: ❑ Met with City Staff and they developed a temporary sign ordinance which allow for "A" Boards for local businesses. ❑ Events continue to be discussed for the Village Area ❑ The Chamber continues to perform numerous Ribbon Cuttings for Village Businesses and will continue as appropriate. ❑ The La Quinta Chamber of Commerce Village Sign Program continues to be offered to Chamber and non Chamber members. ❑ The Chamber Team will continue to contact the 100% of the "Village" Businesses. ❑ Continue utilizing radio and other media to promote events in the "Village" as appropriate Events in Process/Proposed ❑ The 6 h Annual Car Show was held on January 29, 2012 and was a great success. The Riverside County Sheriff working the event estimated over. 5,000 were in attendance and a local car Dealers actually closed a deal at the event. ❑ A Taste of La Quinta 2012, our 3rd Annual event was planned for March 17, 2012 — in Old Town - wine and food festival. Due to inclement weather the event was moved to April 7, 2012 and while the event was great, a number of the food participants could not attend due it being on Easter weekend. The event in April featured 18 Restaurants and 15 verities of Wines. Participants were again treated to great food, wine, and a large commemorative wine glass! 493 2 ❑ The Carnaval of Lights, Light Parade and Fireworks Display is being planned with several community Partners including, the Desert Recreation District, Family YMCA of the Desert, La Quinta Rotary, and the City of La Quinta. The parade will wind down through Old Town, left on Avenida Bermudas, right on Montezuma and circle the La Quinta Community Park clockwise. There will be food vendors, a beer garden, kid's zone with water features, and entertainment. Activities will begin at approximately 4:30pm Member Retention Summary For the third quarter of the Fiscal Year of 2011 — 2012 the member retention at 91 % and at 65% YTD is slightly behind the FY-10-11 of 74% due to the timing of past due renewals. On a quarterly and YTD basis "Drops" outpaced "Adds" and the Chamber Sales Team is working to reverse the "winter" trend. New Members and retention continues to be an area of focus for the Chamber Team. Retention Reporting Renewals FY 09-10 FY-10-11 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr YTD Available 437 375 144 120 67 331 Actual 272 278 72 82 61 215 Retention % 62% 74% 50% 68% 91% 65% Drops 245 109 28 36 42 106 Adds 110 129 25 17 19 61 Ending 416 455 453 434 411 411 Comments: ❑ Sign issues still concern many members such as Janice Hall Art Gallery ❑ Businesses' needs a reprieve in the summer months. ❑ Can't the City provide additional monetary support to struggling local businesses ❑ Dropping all Chamber memberships until begin making money ❑ Business is slow and can not afford the membership ❑ Why are all events in Old Town? ❑ It was commented that GEM advertising was more *effective than other publications Action Taken ❑ Discussions with City Staff regarding the "sign" concerns from Members ❑ Implemented two Board driven membership drives that yielded approximately 30 new members ❑ Reviewing a IT Support program to benefit Chamber members ❑ Continue to add value through strategic partnerships such as Office Depot and offering additional benefits for members ❑ Proactively working with the City on member issues ❑ Developing new events/programs to assist local businesses ❑ Consulting with businesses on ways to enhance their business' 494 New Members Summary For the current'Fiscal Year 2011-2012 new member gains have been sluggish due to the economy and shows minor signs of improvement. The Chamber continues to work with the City regarding the new permit reports and continually seeks to improve the process. New Members FY 09-10 FY-10-11 Jan Feb Mar 3rd Qtr I YTD Total I 1 110 129 6 12 11 19 61 Action Taken ❑ . New members have slowed down during the holiday season and should begin to improve through the next two quarters. The Chamber is reviewing an additional Board of Directors "Membership" drive in the future. ❑ The Chamber Team continues contacting approximately 25 businesses a day ❑ All New Members are invited to the Mayor's Lunch and the Member Forum as appropriate. ❑ Individual meetings are held to discuss member needs and expectations as appropriate. ❑ Chamber Board Members continue to assist in the sales process by providing leads and in some instances going on calls with the Sales Team Member Communications Methods of Communication — Email Blasts, The GEM, www.lgchamber.com, City Map and Business Directory, The Desert Radio Group, Time Warner Cable. Web Site ❑ The Chamber is currently revising its website and integrating other technologies. At the Board Retreat in August the Board has given a higher priority to updating the website and is anticipated to be complete in June of 2012. Web Site 3rd Qtr Rolling 4 Quarters Visits 755 2,631 Page Views 1,142 4,085 Page Visits 1.61 1.58 Avg. Time on Site 1.23 1.28 New Visits 84% 82% Map ❑ The Chamber produced and distributed 12,500 maps with a significant amount being distributed at the Humana Challenge. 495 4 facebook ❑ The Chamber continues to utilize facebook as a means of communicating with its members and has invited all members to be "friends" of the Chamber. Chamber "friends" list continues to grow and is now up to 2,543. Twitter/E-vite ❑ While the Chamber has discontinued the use of E-vite, it has begun advertising events on Twitter with noticeable success. The "Lunch Mob" event has been developed specifically for advertising on Social Media. Constant Contact ❑ There are weekly email blasts sent out by the chamber to all existing and former, members, approximately 1,600, to promote upcoming Chamber, Community, and City events. Additionally, members can utilize this service for a nominal fee. Events Events Summary — The Chamber continues to focus on its current lineup of events and while the economic times have proven to be a challenge for event attendance, attendance on a percentage of total members is consistent year over year and the Flash Lunch Mob has focus on "Social Media" and attracting attendees through facebook, Twitter, and email. The Mayor's Cup Golf Challenge was held at Mountain View Country Club and back to its traditional date in September. Events for 2012 include the 6 h Annual Car Show is being planned for January 29, 2012 and the Humana Challenge "Kickoff' Breakfast is scheduled for January 17, 2012. Additionally, the Chamber procured a table in the "Champions Lounge" for members to bring in guests and entertain them for a nominal fee. The 341 Annual "Taste of La Quinta" event in Old Town La Quinta, featured 18 local restaurants and 15 varieties of wines, drawing hundreds of into the Village area and while4he date changed due to inclement weather, the event was a success. 300 250 200 150 100 50 LQCC Event Attendance Jan 07 - Mar 12 'lH'lA'OV'OS''08'®'�'08'lD'fl9'09'®'�'OB"IPl"CD'Nl'19'1®'10'Yd'Y5'14'19'10'11 a Breakfast Network aftwer Lunch 1$1 496 The GEM Newsletter The GEM ad sales income continues to be favorable to the expense to produce and deliver the GEM as visible in the charts/graphs below. As you are aware the GEM is the only Chamber/City newsletter in the Valley distributed to each resident, Chamber member, and non -Chamber business in La Quinta and equates to approximately 21,000 depending upon the time of year. Several members report that their advertisements through the Chamber and specifically the GEM bring in the most business of any other advertising methods. Additional distribution channels are being investigated to further the placement of the GEM and our advertisers' visibility in the community. The Chamber has the ability to print up to 40 pages without an increase in expense. Currently the GEM has 36 pages. Gem Metrics Distribution FY-10-11 Jan Feb Mar 3rd Qtr YTD Residents 17,848 19,863 19,863 19,863 19,863 18,500 Members / Businesses 1,764 1,975 2,448 2,200 2,208 2,226 Total 19,612 21,838 22,311 22,063 22,071 20,726 Expenses Postage 37,518 3,323 3,426 3,426 10,175 29,034 Printing 64,682 5,144 5,144 5,417 15,705 48,205 Fulfillment 20,201 1,923 2,022 1,916 5,861 16,546 Total 122,401 10,389 10,592 10,759 31,740 93,785 70.000 60,000 50,000 40,000 30,000 20,000 10,000 LQCC GEM Ad Revenue Jul 06 - Mar 12 Jul - Oct Jan Apr Jul - Oct Jan Apr Jul - Oct Jan Apr Jul - Oct Jan Apr Jul - Oct Jan Apr Jul - Oct Jan Sep - - - Sep - - - Sep - - - Sep - - - Sep - - - Sep - - 06 Dec Mar Jun 07 Dec Mar Jun 08 Dec Mar Jun 09 Dec Mar Jun 10 Dec Mar Jun 11 Dec Mar O6 07 07 07 08 08 08 09 09 09 10 10 10 11 11 11 12 6 497 The Visitor's Center The Visitor Center, located within the Chamber office, continues to draw people down Washington Street from Highway 111. Folks are encouraged to visit with the Chamber Team and have a cup of coffee or on occasion have home baked cookies on Friday. We strive to make the center as user-friendly as possible with brochure racks and business card racks. We continue to receive well over 5,000 phone calls and approximately 800 visitors per year and the #1 request is for a local map. Legislative Items Legislative items/actions taken by the Chamber were numerous letters of support for propositions such as Proposition 22. In,the most recent months the Chamber "Supported" keeping the Redevelopment Agencies (RDA's) intact and sent letters to the Legislators, including the Governor, accordingly. Similarly, the Chamber Board voted to support the Enterprise Zones which are being scrutinized as well for State Budget purposes. The Chamber continues to be proactive from a Legislative per and will support/oppose items appropriately. Annual Financial' Review The Chamber understands the importance of its fiscal responsibility and is working constantly to ensure our books are in order. The Chamber has completed the "Review" process in accordance with our agreement and is in the process of completing our current tax returns. As a course of business the Chamber proactively evaluates our processes and procedures to ensure the receipt of fees in a timely manner and payables are filled as appropriate. Community/Charity Other On a Fiscal Year Ending June 2011 the Chamber has provided approximately $15,000 in direct donations, fund raising, and free advertising, for numerous Valley Chanties and continues to "tie" local Chanties to each "Major" Event. Several Charities will receive donations at the Chamber Board Installation Luncheon in June 2012. In September the Board voted to become the FIRST HEALNet Chamber in the Valley and will continue to support healthy lifestyles and choices. Department Report: ._!_D c&',, 4 4 Q" MEMORANDUM TO: Honorable Mayor and Members of the Ci Council FROM: Frank J. Spevacek, City Manage DATE: June 19, 2012 SUBJECT: Quarterly Marketing Report Per the City's contract with FG Creative, Inc., the fourth Quarterly Marketing Report for Fiscal Year 201 1 /2012 is attached. 439 Fourth Quarter Report of Fiscal Year 2011-2012 Implemented by FG Creative, Inc. Cooperative Program for City Businesses: FG Creative works with partner businesses to identify cooperative ("co-op") opportunities in print, radio, and other mediums. The Airport Display continues in the Baggage Claim area at the Palm Springs Airport with the City, Embassy Suites, Las Casuelas Quinta, and SilverRock Resort. For the fourth quarter, a new co-op program was developed and offered to all La Quinta Restaurant Week participants on a first come first served basis, with Okura and Lavender Bistro coming on board to be featured in Restaurant Week ads that run in The Desert Sun. (Attachment 1) PlaylnLaQuinto.com Website: The redesigned, multiple award -winning tourism website was launched in 2011, and FG Creative continues to perform monthly updates including new home page "ads" reflecting key upcoming events in La. Quinta, updated directory listings, and calendar events. iPhone Application: This interactive, multiple award -winning application launched in early 2011, and is updated quarterly with events, with the shopping/dining directories updated monthly in coordination with the website updates. Public Relations: FG Creative coordinates monthly publicity efforts that include writing, editing, and distribution of press releases and follow-up to secure coverage of various City activities. Some of the topics covered this quarter include (Attachment 2 - Sampling of Press Releases): 11 5)0 • Wolff Waters Award • Ladies of Lincoln's Era Exhibit • Emergency Preparedness Kits • 30th Anniversary Party/Picnic • Student Volunteer Program • New City Manager Announcement • La Quinta Cove Exhibit • Monthly Calendar listings (April/May/June) • 4+h of July; pre -listings and final efforts Events are also entered onto web calendars including The Desert Sun, CBS Local 2 and the Palm Desert Patch. Facebook "Fan Page": FG Creative set up and maintains the Facebook Fan Page, including weekly postings and interactions, updating of graphics on a regular basis, and encouraging new fans. FG Creative also facilitates answers to questions or comments requiring follow-up. The Facebook Fan page has grown to over 5,960 fans using a "pay -per -like" advertising program. The fan base is 65% female/35% male, and the age range is 50% ages 13-44, 50% ages 45+. A typical month has resulted in activity such as over 270,000 impressions to date, and daily interaction with fans. Posts continually generate interaction. and positive feedback. In addition, FG Creative continues to assist the Adams Street Bridge team in managing a Facebook Fan Page, with graphics and posting support. The new efforts have resulted in an increase in fans from 45 to 120, and more interaction and impressions. (Attachment 3) Pay -Per -Click Internet Advertising: This continuing, effective advertising program works with the major search engines such as Google, Bing and others, to place the City of La Quinta at the top of any searches using the keywords that have been selected. Once a prospective visitor clicks on the City's Pay -Per -Click ad, it takes them straight to the tourism website (www.PlaylnLaQuinta.com). There are two programs running during this Fiscal Year: 5'1 • Local: This campaign focuses on the Coachella Valley as the geographic region, using keywords for dining, shopping and activities/events. • Regional: This campaign focuses on the California drive markets and nearby Southwest region using keywords for local vacations, activities, events and golf Spring 2012 Newsletter: The spring edition of the City's newsletter was designed, printed and distributed ahead of its.deadline and in time to give a big push for the City's 30th Anniversary Picnic and also targeted topics like the Redevelopment Agency elimination and new Successor Agency, the City's budget, the General Plan Update, Emergency Preparedness, Capital Improvements, ,and Chamber's Carnaval of Lights Parade/4th of July celebration. 30th Anniversary Radio Campaign: New radio spots were produced in January, focusing on the 30th Anniversary - all that La Quinta was and all that it is today. Two core spots rotate and are updated with new tags each month and sometimes multiple times per month, depending on featured La Quinta events. The spots run on Mix 100.5 (Contemporary Pop); KPLM-Country, Eagle 106.9 (Classic Rock), KNEWZ-AM & FM (News Talk); and EZ-103 (Contemporary Rock & Pop). Local Print Campaign: The local campaign is designed to promote key La Quinta events as well as the shop/dine La Quinta message. (Attachment 4 -sample ads) • Newspaper. Ads run monthly prior to events in both the main Desert Sun and weekly in the East Valley Sun. • Magazine: A "Shop/Dine La Quinta" ad is running on the monthly Valley maps that are provided to all Concierge and Info desks throughout the Valley (produced byTravelHost). It 5,2 Regional Print Campaign: The City is reaching the drive-in marketing through key travel publications such as Alaska Airlines and Coast Magazine as part of special sections/opportunities focusing on the Palm Springs Area. (Attachment 5) Local & Regional Television Campaign: Two award -winning, exciting new 30- second television spots were produced last quarter, featuring outdoor and healthy amenities as well as promoting shopping and dining in La Quinta. They also incorporate branding graphics and the City's 301h Anniversary logo. The spots ran locally as well as regionally through the Time Warner Super Zone Feb. 1 through April 30 - which includes all Time Warner subscribers in L.A., Orange County, Inland Empire and San Diego. Chamber's Carnaval of Lights/4th of July Celebration: City staff has been working with the La Quinta Chamber of Commerce and its various partners on the 4th of July festivities taking place at La Quinta Community Park, including: a light parade, chili cook -off,' food vendors, beer garden, fireworks display (at La Quinta Resort), and free swimming at Fritz Burns Pool. The City has been promoting, and will continue to promote, the festivities via its existing marketing efforts such as radio, local print, City newsletter, Facebook, tourism website, public relations, the Gem, e-blasts, etc. New Banners for the Village: FG Creative assisted the Community Services department by designing new pole banners to be installed in the Village area, with updated graphics and photography. The exciting new designs are bright and reinforce shopping, dining, healthy living and arts & culture within the community. Economic Development & Marketing Plans: FG Creative worked with staff to lay out the 2012/2013 Economic Development & Marketing Plans to be aesthetically pleasing and user-friendly, breaking up text with photography and other graphic elements. 5�3 ATTACHMENT Restaurant Week Menu $36 per person First course - Choose one of the three Tuna Corpoccio - Fresh Tuna with Apple, Coot Cheese, Crispy Asparagus and Sweet Balsamic Vlnoigrette Seared Scallop Carpaccio - Hokkaido Scallop, Cilantro, and Sesame Seeds with Light Soy Lemon Spicy Sauce Coconut Soft Shell Shrimp Cucumber Salad Tempura with Crispy Second course - Choose one of the three filet Mignon with Sushi Baby $1lyl Spinach Sushi and with Grilled s Filet Mignon, Mushroom, V Miso Marinated Sea Bass with Mushroom . Sea Bass by Saiko Miso with Baby Shltoke Mushroom and Crispy Rice Red Snapper hkSu,SSushi Sonith Red Snapper alhinn,GlledqashSweet SoyLtus adCr spy Garlic Third courseAL- Choose one of the three Red Bean Parma Cotto - With Fresh Fruits and Red Bean Kuromitsu Sauce Matcha Green Tea Mochi and Ice Cream -Traditional Green Teo Mochi with Green Tea Ice Cream Tempura Ice Cream and Fruits Compote - With Sweet Fruits Compote and Red Wine Reduction restaurants include: Arnold Palmer's i Cliffhouse Grill & Bar 1 Crab Pot Ernie's Bar & Grill 1 Hog's Breath Inn i Lavender Bistro Legacy Thai 1 LG's Prime Steakhouse 1 Okura To preview menus for all restaurants and for more information, go to LoQuintaRestaurantWeek.com. F Located at Point Happy, of the northwest corner of Highway 111 & Washington Street 76-370 Highway 111 Suite #150, Lo Quinta (760) 564-5820 www.OkuroSushi.com 504 w lavender G-"t�1� Restaurant Week Menu $36 per person Plus Tov and Gratuity Your Choice of Apaetizer VINE RIPENED TOMATO AND ROASTED EGGPLANT SALAD with Basil Peso, Olire Tapenade, and Fresh Lemon -lavender Goo, Cheese - LUMP CRAB SALAD WITH AVOCADOS wish Chill.d Spanish Gazpacho Souce DUCK FOE GRAS CREME BRULEE mil-Much, clad, Aople Beet Chutney and Crisp Fre'll, TRIO OF CHILLED SOIUon Orange UPS singer, Cuambe, o"L aed Your Choice a of Entree MARINATED AND GRILLED PRIME FLAT IRON STEAK with Shallots, Garlic, Herbs, Gorgonzola Flan, Sweet Pob,a Cnsps, and Cabernet Psppermro Jul PAN ROASTED Io C LEA EA BASS d over Poetic St RiceCloms, Mussels, CRISPY, PETALUMA DUCK CONFIT with Pc1mu Pare, Wild Boar Bacon, rdsee, Swesl onion and Cranberry Marmalade SUMMER BUTTERNUT �SQ a SQUASH R VIOUS wit'n Wolnutt, Sage Bunen Your Choices CHEF's DESSERT aSSAMPLing � d, and PeBasil Chocolate Coke, Creme BrulAe, i� lavenderx-;ry Participating La Quinta restaurants include: Arnold Palmer's 1 Cliffhouse Grill & Bar i Crab Pot Ernie's Bar & Grill 1 Hog's Breath Inn i Lavender Bistro Legacy Thai i LG's Prime Steakhouse i Okuro To preview menus for all restaurants and for more information, go to LoQuintoRestourantWeek.com Lavender Bistro Located at 78-073 Calle Barcelona La Quinta (760)564-5353 (Reservotions recommended) www.LavenderBistro.com 50 ATTACHMENT 2 Media Contact: Max Danielson Director of Publicity / FG Creative (760) 773-1707 or max(a)fgcreative.com FOR IMMEDIATE RELEASE April 16, 2012 LA QUINTA MUSEUM INTRODUCES NEW "LADIES OF LINCOLN'S ERA" EXHIBIT La Quinta, CA - The La Quinta Museum is pleased to introduce the new Ladies of Lincoln's Era exhibit, highlighting thirteen of the most influential women of the 1860's; opening Friday, May 4 from 5:00 - 7:00 pm. i, z �Z# as�u� The exhibition features biographies and photographs of 13 courageous women including Rose Greenhow, a spy for the Confederate army, and Sarah Emma Edmonds who spied for the Union army disguised as a man. Mary Todd Lincoln is represented along with her personal seamstress, Elizabeth Keckley, who had been a slave, then purchased her freedom and followed Mrs. Lincoln to the White House. Sojourner Truth and Harriet Tubman, both born into slavery, spoke for women's and slave rights. Sarah Josepha Buell Hale, the founder of Godey's Ladies' Book magazine which influenced fashion and cooking at the time, as well as women in the medical profession like Clara Barton, the founder of the American Red Cross, are all portrayed. These women were many things - some highly educated, others self-educated, most outspoken and none boring. An additional feature will be a replica quilt like those made by the U. S. Sanitary Commission for soldiers serving during the Civil War. The U.S. Sanitary Commission supplied the soldiers with many daily necessities including more than 250,000 quilts. This replica quilt is being supplied by the Home of the Brave Quilt Project, a national grassroots project to honor the service and memory of men and women who have died while on active duty in Afghanistan or Iraq. Try your hand at rolling a bandage, see a lock of Mary Todd Lincoln's hair and find out what a passementerie is. The Ladies of Lincoln's Era is a traveling exhibition from the California Exhibition Resources Alliance, originated by the Mission San Juan Capistrano - Orange County's mission, historic landmark, and museum. The exhibit will run through September 8, 2012 and is free to the public. The La Quinta Museum is located at 77885 Avenida Montezuma (just off Eisenhower) in the historic La Quinta Cove district. The hours are Tuesday through Saturday from 10:00 am to 4:00 pm. For more information, contact 760.777.7170 and please visit: www.PlavinLaQuinta.com. ### 5�7 CITY OF 1A Q_UINTA • 78495 CALLE TAMPICO, LA (760) 777-7035 • www.LA-QuINTA.oRG Media Contact: Max Danielson Director of Publicity / FG Creative (760) 773-1707 or max(a) gcreative.com FOR IMMEDIATE RELEASE April 23, 2012 CITY OF LA QUINTA ANNOUNCES AVAILABILITY OF EMERGENCY PREPAREDNESS KITS La Quinta Becomes First Municipality In Southern California To Offer Pre -Packaged Preparedness Kits La Quinta, CA - PREP is a neighborhood emergency planning program and an acronym for People Responding with Emergency Preparedness. The City of La Quinta continues its commitment as a vanguard of community safety by announcing today the availability of La Quinta PREP Emergency Preparedness Kits to the general public. it 58 �,,gg$ alit � � Y- y �a �.£ ^ •,{"v4 "� a�i{`;%`h? y c r .C+„ � � T� � r ..JTk t e i •em- �?`f aa+ °fi. , �a,� a w a � w .•-s," " '� $� ����y, s ,�, t Y �P� �tkw. Y y . •fi ;,� py� t } e �-gR ems^ a �; y •i �,•� ��. ,�t' e.4v`'`l 1st • 2 u ``='t- --F +�fr� 'Lk -t. According to Paul Hess, La Quinta's emergency services coordinator, this is the first case of a local government in Southern California having its own emergency preparedness kit commercially available to the public. "It's exciting to have this essential kit available to the public commercially," says Hess, "and you can add anything else you want to customize it for your family, neighborhood, HOA, vehicle or work location. At $75.00 per kit, it's a great value and convenience for all responders, volunteers, and residents." The City of La Quinta worked with a company called 'More Prepared' to create this family, vehicle, and workplace emergency preparedness starter kit for earthquake, fire, flood, or other community emergency use. Following PREP guidelines, each kit includes: 1. Emergency Water Supplies (water to be added according to PREP handout instructions) 2. Deluxe 10-person OSHA approved 153 piece First Aid Kit 3. Emergency Items (including flashlight, lantern, AM/FM, NOAA Weather Band radio, • batteries) 4. Emergency Tools (including pry bar, hand tools, whistle and scissors) 5. Outer -wear (including safety goggles, work gloves, masks and blanket) 6. La Quinta PREP Booklets and Handouts .6 5-;g The new PREP Emergency Preparedness kits are $75.00 plus tax and delivery, and are available by ordering online at http://www.moreprepared.com/La-Quinta-PREP-Kit.html. The City of La Quinta does not profit from the sale of the PREP Emergency Preparedness Kits. PREP Kits are offered as a convenience to our residents and visitors to assist with getting families getting prepared for a community emergency. 510 Media Contact: Max Danielson Director of Publicity / FG Creative (760) 773-1707 or maxO)fgcreative.com ** MEDIA ALERT ** Your Media Coverage Is Invited CITY OF LA QUINTA THROWS ITSELF A 30th ANNIVERSARY PARTY WITH COMMUNITY PICNIC What - City of La Quinta's celebrates its 30th Anniversary with a party and community picnic. This high energy event is free and open to the public. Over 55 local businesses and non -profits will be on hand with games and giveaways for the whole family. The General Patton Museum will have its 60' traveling exhibit on display during the event and the local blood bank will be on -site taking blood donations. The party will also feature muffins, hot dogs, cold beverages, live music and a free swim at the Pool. Mayor Don Adolph will welcome the crowd with a celebratory message. Where - Fritz Burns Park, La Quinta - Corner of Calle Sinaloa (Ave. 52) and Avenida Bermudas. When - Saturday, April 28; 10am - Noon. For More Information, contact Tustin Larson, Recreation Supervisor. 760/777-7085 or tlarsonftla-guinta.org or visit www.la-guinta.org/communityservices. 511 _ rTi CITY OF LA QUINTA • 78-495 CALLE TAMPICO, LA QUINTA, CA (760) 777-7035 • WWw.LA-QUINTA.ORG Media Contact: Max Danielson Director of Publicity / FG Creative (760) 773-1707 or maxOfgcreative.com FOR IMMEDIATE RELEASE MAY 8, 2012 CITY OF LA QUINTA PUBLIC WORKS DEPARTMENT KICKS OFF STUDENT VOLUNTEER PROGRAM LA QUINTA, CA - The City of La Quinta's Public Works Department will be celebrating National Public Works Week (NPWW) the week of May 21-25, 2012. The kickoff meeting for volunteers, who are high school students (at least 15 years or older) will take place on Tuesday, May 22nd from 12:30 p.m. - 2:00 p.m. at the La Quinta City Hall, Study Session Room, 78495 Calle Tampico, La Quinta, CA 92253. At this meeting,, discussions with students will take place regarding the work that is performed by the City's Public Works Department and an overview of the Student Volunteer Program will be given. On Wednesday, May 23rd from 11:00 a.m. to 1:00 p.m. free cake and punch will be served at the public works' counter, and the annual high school Student Volunteer Program will begin. The student training modules include: traffic engineering/operations; engineering plan checking; development services plan checking; street maintenance; graffiti abatement; land actions; public counter; engineering archive/permits; GIS mapping/NPDES/FEMA; and construction management. Students get "hands on" training in all of the above areas. On average students volunteer between 25 and 40 hours of their time. Applications for the Student Volunteer Program are available at the Public Works Department, or by contacting Ann Dixson by calling (760) 777-7113 For more information, please contact: Timothy R. Jonasson, Public Works Director/City Engineer Phone: (760) 777-7042; Email: tionassonCa)la-guinta.org 512 INTA • 78-495 CALLE TAMPICO, IA CLUINTA, • WWW.IA-QUINTA.ORG Media Contact: Max Danielson Director of Publicity / FG Creative (760) 773-1707 or max(a-)fgcreative.com FOR IMMEDIATE RELEASE May 24, 2012 LA QUINTA MUSEUM SEEKS LOCAL ARTISTS FOR FALL EXHIBIT "Creativity In La Quinta Cove" To Feature Craftspeople, Artists and Hobbyists La Quinta, California - The La Quinta Museum is calling all creative talent in La Quinta Cove. With the support of the La Quinta Cove Neighborhood Association, the Museum is hosting a fall exhibit titled "Creativity in La Quinta Cove". Up to a dozen craftspeople, artists, and hobbyists will be selected to show their 2D or 3D works that will integrate well into a uniform exhibit representing the variety of creativity in the Cove. Selection will be based on creativity and design; keeping in mind the size of the exhibit space and other limitations. Applicants must be current full-time or part-time residents of La Quinta Cove - bounded by Avenida Montezuma, Calle Tecate, Avenida Bermudas and Calle Tampico as well as the Yucatan section - and submit a short biography/resume of who they are, a paragraph of what is being proposed for the exhibit and up to 6 photographs or digital images of their work. The selection committee will include members from the Museum, the Historical Society and the Community Services Department of the City. The exhibit will run from September 21 through December 22. "Creativity in La Quinta Cove" is an exhibit and work may not be sold from the exhibit. However, information about the craftspeople/artists/hobbyists will be available. 513 Applications will be accepted until June 15, 2012 and can be emailed to Anne Phillips at anne.ahillipsCa)rivlib.net or sent/delivered to La Quinta Museum, 77885 Avenida Montezuma, La Quinta, CA 92247. For more information or questions contact the Museum at 760.777.7170 or anne.phillips(ccilrivlib.net. 514 r s rSearch Q ATTACHMENT 3 r ' { '.,k � t ;.- � •�. x` f t +Crca[e APage Sponsored _. iii TARGET Ar Y. Great gifts for Dad just in time for Father's Day!. - I'V. a - {.,..•Ry }-: Beverly Boutique Beverly Hills r `• r. -- - �. Discover new, one of i kind limited edition La Quinta California Liked J ( Message Q watches at the Hublot Boutique Beverly Community Page about Traveling Hills1 ------------ --------- — �} Like 191 PcoPie'ike — Im La Qulnta has something for everyone! Coiling at SilverRock Resort: dining and Ir 777T, shopping in the Village area & along Highway 111, biking and hiking in the H_/ apC ASanta Rosa mountains! So many teasers to visit The Gem of the DesertYl_1 57f.7V`i'Now wvrw.plavinlaquinW,com bYQAmaA d ry- ^lay About Photos Likes Events ?O is ..._ ._ .. _ . 2011 i llg niigrx; P3i0 IpPost % Photo / Video Friends / LISe La Qulnta California ., Write something... i [��' F -rdeu 1 .L La Quints California - about an hour ago N This summer, check out the La Quinta Library's 'Book Club For Kids'. Children ages 9-11 can be a part of the (FREE) weekly group and help choose the Best Book in the state. Thursdays (today!) at 2:OOpm. For more information call (760) 777-7170. Like Comment Share k5 Marta Rodriguez likes this. i Write a Comment... .L La Quints California lam T.uescayvla Constant COMe[t - Mauny Sc: ial Simple Community Services Update http!//conta.cc/LmCL86 Community Services Update Check our rey lay 'ah's"n b, Constant Cmuact. The La Quint Pn lat!'itz 9u111 Pllhiifer;a va'ety of C11'resr p oy ills. and 101dal events for rhlitlren and ad Wt, af,l ay,s_Thls y.N, se.erai new features wAl be offered is Contact - Vakdg nocinl k.1v e Like , Comment S 4 people like this. Write a comment... - 4 ypI��Lpy,, La Quints California )uee 1 Jr i 6 Well, summer came in like a lion! What are some of your tips to stay cool on a hot day? We like hiking or walking early in the morning then some retail therapy then pool i Recent Posts by Omers on La Quirts Ca1,1.,,,a Busty Flora Silva Hello We are in need of a few wonderful families that.. 4 Mary Brut nson Blues Guitarist "L DAVID is playing at Hamilton's So- ,..rcUrz aao MRichard G. Moore Can not wart until the weekend. Ronda, t 2 la,,, ♦� FOXY BOOTY CAMP' Hey ladles join Toxy Booty Camp" For Women - To. aV Iora More Posts - tikes 12 Rockin Baja La Qulnta I friend also files ihrf Coachella n.'.... Sp friends also like thi;. The Grill on Main y4.r� 2 friend, also like ifl .l Bobby, Detroit Coney Island I friend also likes this. Old Town Artisan Studio lacai Business - _. _.._. L La Quinta California am May 30 N See Ail Sponsored TARGET 0 See All Great gifts for Dad just In time for Fathers Day! — its) Like ell Like i5 Like u' Like Sponsored TARGET _. Like On5515 Great gifts for Dad just in time for Father's Day' r 10 Chat (Offllne) 1r ti+ , 'DESTINATION LA QUINfA Celebrate La Quinta's 30th Anniversary! Mark your calendar now! La Quinta has emerged as an entertainment focal point here in the Valley with plenty to see and do. Plus, new shops and restaurants have opened, enhancing the La Quinta scene and adding to its allure. So pull up your schedule and plan for these great upcoming eventsl — Saturday, May 26 • 'Songs of a Lifetime' Concert by Greg Lake V:Lo Quinta Resort & Club • 8pm Enjoy music by rocker Greg Lake, founder of King Crimson and Emerson - �. known for hits on the American charts like "In the Court of the Crimson King." . LU For tickets: GregLakeLive.com (760) 564-4111 THIS SUNDAYI LU Last Market of the Season • Certified Farmers Market Old Town La Quinta • 8am-12:30pm Your last opportunity to get the freshest produce, herbs, honey, nuts, cheese, Z. cut flowers & plants,.fresh-baked breads and more until next fall. Enjoy chef In demonstrations and live music. www.OldTownLaQuinta.com June 1-10 • Restaurant Week O'7 Participating La Quinta Restaurants U) Explore the diversity of restaurants in Lo Quinta and the Coachella �. Valley. Diners can choose from three -course, prix fixe menus for $24 or $36 per person. For information on restaurants and menus, go to LoQuintaRestourantWeek.co r' --- aI.LIV1 T 516 , 'DESTINATION LA QUINfA Celebrate La Quinta's 30th Anniversary! Mark your calendar now! La Quinta has emerged as an entertainment focal point here in the Valley with plenty to see and do. Plus, new shops and restaurants have opened, enhancing the La Quinta scene and adding to its allure. So pull up your schedule and plan for these great upcoming eventsl — Saturday, May 26 • 'Songs of a Lifetime' Concert by Greg Lake V:Lo Quinta Resort & Club • 8pm Enjoy music by rocker Greg Lake, founder of King Crimson and Emerson - �. known for hits on the American charts like "In the Court of the Crimson King." . LU For tickets: GregLakeLive.com (760) 564-4111 THIS SUNDAYI LU Last Market of the Season • Certified Farmers Market Old Town La Quinta • 8am-12:30pm Your last opportunity to get the freshest produce, herbs, honey, nuts, cheese, Z. cut flowers & plants,.fresh-baked breads and more until next fall. Enjoy chef In demonstrations and live music. www.OldTownLaQuinta.com June 1-10 • Restaurant Week O'7 Participating La Quinta Restaurants U) Explore the diversity of restaurants in Lo Quinta and the Coachella �. Valley. Diners can choose from three -course, prix fixe menus for $24 or $36 per person. For information on restaurants and menus, go to LoQuintaRestourantWeek.co r' --- aI.LIV1 T 516 TIW fa.. DESTINATION LA QUI�NTA Celebrate La Quinta's 30th Anniversary! Mark your calendar now! La Quints has emerged as an entertainment focal point here ini the Valley with plenty to see and do. Plus, new shops and restaurants have opened, enhancing the La Quints scene and adding to its allure. So pull up your schedule and plan for these great upcoming events! Thursday, April 19 • 6pm An Evening With Friends• Lo Quinta Library A 30th Anniversary event! Enjoy live jazz music by "The Heatwave Jazz and ®c> Show Band," presented by the Friends of the Lo Quinta Library. �J (760) 564-4767 Saturday, April 21 • Sam Adult Nature Walk • Corner of Calle Ensenada & Avenida Montezuma Join in on this guided spring walk, where you can explore the La Quinta "bra trails with other nature lovers! (760) 777-7090 �Saturday, April 28 • 1 Oa ; m The City's 30th Anniversary Celebration & Picnic • Fritz Bums Park Come celebrate the City's 30th Birthday! Enjoy games, activities for children, hot dogs, cold drinks, giveaways, and birthday treats. (760) 777-7090 it 517 DESTINATION LA QUINTA Celebrate La Quinta's 30th Anniversary! Mark your calendar now! La Quinta has emerged as an entertainment focal point here in the Valley with plenty to see and do. Plus, new shops and restaurants have opened, enhancing the La Quinta scene and adding to its allure. So pull up your schedule and plan for these great upcoming events! May 1 - June 30 • SilverRock Resort SilverRock Rate Specials Resident rates will change to $45 during this timefrome. As a limited special rate, guests of La Quinta Resident Cardholders will also pay $45 through June (guests must be accompanied by a La Quinta Resident Cardholded. For more information or fee times, go to www.5ilverRock.or9. May 4 • La Quints Museum Newt Ladies of Lincoln's Era Exhibit • 5-7pm Exhibit grand opening! Learn more about 13 courageous women from the mid-191h century. View a replica quilt like those made for Civil War soldiers. Try your hand at rolling a bandage, and of 5:30, see a Z, presentation about the role of women in medicine during the Civil War. (760) 777-7170 May 4 • La Quints Resort & Club i Grooves in the Grove • 7pm The popular spring jazz series wraps up this month with a pedorm�_a,pce�at by Jeffrey Osborne, Gregg Karukas and Michael Paulo. rhYPlit"'s.x, or for more information, go to www.grosw ve:Whi�t: COLQ Date:04/24/12 ;t 518 12C0LQ6314FirstFriday3ColDS_Ad_somple ' n AI A� n reathta k9i n g Backdrop... For Your Most Memorable Moments " t WyMipaid 6ye, --iPh6h6':Ap , Ld.Quanta,46fA "rd'stdUfdnTS, shops, and 'special events - w. PI :Quintd' ay in L -a xom,� pggg-,�,a w-w , TACHMENT5 519, Department Report: �G F`N OF'[''� TO: The Honorable Mayor and Members of he City Council } FROM: Frank J. Spevacek, City Manag DATE: June 19, 2012 SUBJECT: Department Report - Response to Public Comment The following public comment was made at the June 5, 2012 City Council meeting: 1. Paul. Reisman, 100-225 State Park Road, California State Parks Department , Acting Superintendent at Salton Sea State Recreation area, spoke on the status of state parks and provided informational handouts to the Council. Governor Brown has ordered all departments of the state parks to make cuts and find other sources of funding. 2. Bill Meister, 100-225 State Park Road, North Shore, Salton Sea, President of the Salton Sea Desert Interpretative Association 501(3)(c), which has been the non-profit partner of the Salton Sea State Recreation area for the past twenty- five years. The organization promotes the recreation area through the Visitor's Center and interpretative activities for park visitors and students. Due to the States budget cuts, they have added fundraising to their mission. Through AB42, they have put together a proposal to co -manage the parks with Cal Parks. It has been accepted in principal but they need $250,000 to complete the budget. Mr. Meister asked the City to match the $15,000 grant from the California State Parks Foundation, and is asking for the support from cities and agencies prior to the June 30 closing date of the park. Mayor Adolph asked Mr. Meister if he had filled out a grant request form, as the Council cannot make decisions on verbal communications, but a grant request would be the way to proceed. The application is available through the Community Service Department. 1 5)0 3. Glen Farley, 81867 Rancho Santana, discussed impacts residents have had with this year's Coachella Fast. He stated the noise they normally heard in past years had been reasonable, but this year's noise was exceptionally bothersome, Normally they wouldn't hear the Coachella Fast at all, but this year, the noise was a very low -pitch vibration. This type of noise mass travels farther with warmer air and they were quite a bit louder this year. He would be interested to see report results on the sound equipment, but didn't know if it was done by Goldenvoice or the City of Indio. Also, the last Environmental Impact Report (EIR) report was done in 1993. The Festival has grown since that time, and Mr. Farley asked that a new EIR be conducted as soon as possible so they can have something more up-to-date. Mayor Adolph stated some of the things have been brought up by citizens are the noise and the fact that the Festival goes until 1:30 a.m. per their contractual agreement. City staff is working with Goldenvoice to resolve these problems. They will be dealing with the noise issue for the next season of the Coachella and Stagecoach Festivals. Mr. Farley said there were still "jumpers" trying to get into the homes, and more attention needs to be taken with that issue. Council Member Evans stated Goldenvoice did all the traffic studies before, during and after all of this year's festivals, as well as all the sound in preparation of conducting their own EIR. Goldenvoice gathered all the data so they can go through the process that is also overseen by the City of Indio. They took the initiative and the expense to make all of that happen. Mayor Adolph 'commented that two principals of Goldenvoice have moved into the community, and he hopes they will understand the needs of our citizens. 4. David Yrigoyew, 81874 Rancho Santana Drive, stated there two positive aspects with regards to Coachella Fast based on the meetings that were held. The most disappointing issue related to the noise, which was horrible causing the windows and walls to rattle. It is one of the reasons why the community became more active with a base committee of around ten people, who couldn't be in attendance at the meeting. They are starting to discuss the issues they are facing and the problems with the Coachella Fast. Mr. Arguin stated they are the group which reported the issue of the noise to Planning Director Johnson and to the City of Indio during the Coachella Fast. Planning Director Johnson stated he had met with Goldenvoice who stated they were within the decibel range. He feels Goldenvoice is being uncooperative and asks for the City of La Quinta's help with the issues. 5. Alejandro Vasquez, 51890 Avenida Rubio, spoke with regard to an issue he had with a recent Garage Sale permit. He didn't understand the form and was fined $100 for posting signs on street sign pole. He felt the problem could have been averted if someone could have explained the most important thing was where to post the garage sale signs. Mr. Vasquez stated at least 50 citations were issued for the same reason because people are not told in their same language. He has completed a request for a waiver, and suggests that information regarding Garage Sales be made available in Spanish. Mayor Adolph asked the City Manager Spevacek to have staff work with Mr. Vasquez to see what we can do to help him. The City Manager has reviewed this matter with the Building & Safety Director. The following findings are the result of this review: • The City Council could elect to waive this fee if circumstances indicated that Mr. Vasquez received the citation in error; however, his sign postings did violate City codes; • The Building and Safety Director did review this matter with the personnel that worked with Mr. Vasquez to issue the permit. It is the department's policy to review the requirements of each application with each applicant. Spanish translators were available to assist with this discussion if needed. However, there was no indication of the need for Spanish translation; • The Garage Sale Permit form has been modified to make the text prohibiting postings on traffic control signs a bold text; • There were 38 Garage Sale citations issued during the period of June 1, 2011 through June 1, 2012. it 522 Department Report: c&'�t 4 4 Quhtm MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Debbie Powell, Economic Development/Housing Manager DATE: June 19, 2012 SUBJECT: Oversight Board Meeting Update Report The Oversight Board of the Successor Agency to La Quinta Redevelopment Agency held a regular meeting on June 6, 2012. All seven Oversight Board members attended the meeting. Items considered and approved unanimously by the Oversight Board include: Consideration of a Resolution Approving the Implementation of the Washington Street Apartment Rehabilitation Project, Approving the Use of 2004 Tax -Exempt Housing Bond Proceeds and 2011 Taxable Housing Bond Proceeds to Fund the Project, Confirming the Status of the Housing Bond Proceeds as Housing Assets Transferable to the La Quinta Housing Authority, and Amending the Recognized Obligation Payment Schedule to Reflect the Project and Payments The Oversight Board requested clarification as to why the former Redevelopment Development Agency and current Housing Authority would want to take on this project. Staff reviewed the purpose and history of the Washington Street Apartments Project, and the specific purpose of the bonds, which is to fund affordable housing projects. The Oversight Board approved the resolution, but did note the Department of Finance ("DOF") might question the item. Informational items included: List of Successor Agency Assets and Bond Proceeds Update on Department of Finance Review of Oversight Board Actions 5?3 The Oversight Board had no questions on the informational items. Staff posted the Action Minutes for DOF review on the same day. The three-day window for the DOF to call up Oversight Board actions for review has passed; therefore, according to ABx1 26, the action is deemed approved by the DOF. Attachment: 1. Oversight Board Action Minutes of June 6, 2012 524 ATTACHMENT OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO LA QUINTA REDEVELOPMENT AGENCY ACTION MINUTES Regular Meeting WEDNESDAY, JUNE 6, 2012 at 2:00 P.M. ROLL CALL — Present: Board Members Ellis, Marshall, Maysels, McDaniel, Nelson, Osborne and Chairperson Pena Absent: None. CONFIRMATION OF AGENDA — Confirmed APPROVAL OF MINUTES 1. A motion was made by Board Members Osborne/Nelson to approve the minutes from the May 2, 2012 Oversight Board meeting as amended. Motion passed unanimously. BUSINESS ITEMS 1. Consideration of a Resolution Approving the Implementation of the Washington Street Apartment Rehabilitation Project, Approving the Use of 2004 Tax -Exempt Housing Bond Proceeds and 2011 Taxable Housing Bond Proceeds to Fund the Project, Confirming the Status of the Housing Bond Proceeds as Housing Assets Transferable to the La Quinta Housing Authority, and Amending the Recognized Obligation Payment Schedule to Reflect the Project and Payments A motion was made by Osborne/Nelson to adopt Resolution No. OB 2012- 013 Approving the Implementation of the Washington Street Apartment Rehabilitation Project, Approving the Use of 2004 Tax -Exempt Housing Bond Proceeds and 2011 Taxable Housing Bond Proceeds to Fund the Project, Confirming the Status of the Housing Bond Proceeds as Housing Assets Transferable to the La Quinta Housing Authority, and Amending the Recognized Obligation Payment Schedule to Reflect the Project and Payments 4 525 RESOLUTION NO. OB 2012-013 A RESOLUTION OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO LA QUINTA REDEVELOPMENT AGENCY APPROVING THE IMPLEMENTATION OF THE WASHINGTON STREET APARTMENT REHABILITATION PROJECT, APPROVING THE USE OF 2004 TAX-EXEMPT HOUSING BOND PROCEEDS AND 2011 TAXABLE HOUSING BOND PROCEEDS TO FUND THE PROJECT, CONFIRMING THE STATUS OF THE HOUSING BOND PROCEEDS AS HOUSING ASSETS TRANSFERABLE TO THE LA QUINTA HOUSING AUTHORITY, AND APPROVING AN AMENDMENT TO THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE TO REFLECT THE PROJECT AND PAYMENTS Motion carried 7 ayes, 0 nays, 0 absent. ADJOURNMENT - 2:42 p.m. A motion was made by Board Members Osborne/Maysels to adjourn. Motion passed unanimously. 526 OVERSIGHT BOARD ACTION MINUTES 2 JUNE 6, 2012. JUNE 19 JUNE 20 JULY 3 JULY 4 JULY 4 JULY 16-AUGUST 10 JULY 17 JULY 18 AUGUST 7 AUGUST 8 AUGUST 21 AUGUST 22 DEPARTMENT REPORT: 7?)A CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING OVERSIGHT BOARD MEETING - CANCELLED CITY COUNCIL MEETING INDEPENDENCE DAY- CITY HALL CLOSED CARNAVAL OF LIGHTS NOMINATION PERIOD FOR CANDIDATES FOR THE NOVEMBER 6T" ELECTION CITY COUNCIL MEETING OVERSIGHT BOARD MEETING CITY COUNCIL MEETING OVERSIGHT BOARD MEETING CITY COUNCIL MEETING - CANCELLED OVERSIGHT BOARD MEETING _.4. ; 527 June 2012 Monthly Planner 1 2 May July ' S M T W T F S : S M T W T F S 1 2 3 4 5 1 2 3 4 5 6 7 6 7 8 9 10 11 12 8 9 10 II 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 31 29 30 31 3 4 5 6 7 8 9 - 10:00 AM Tramp- nCity Council 3:00 PMeeM 2:00 PM Over- 12:00 PM Mayans Luncn Henderson sight Board 6.00 PM no Energy Crate-FrenMin Meeting PRIMARY ELECTION 10 11 12 13 14 15 16 10:00 AM Pub. Shy- 7:00 PM Planning 4:00 PM Investment 11:W AM CVCC{VANS 9:00 AM CVA-Evans Henderson Commission Advisory Board 12:00 PM Energy) 5:30 PM Community Services Commission Environs EVANS 6:00 PM League - Henderson 17 18 19 20 21 22 23 3:00 PM City 1000AM Homelessness Cm1e-OSBORNE 3.00 PM Historic Preser- Council Meeting 2:00 PM Over. vation Commission sight Board Meeting CANCELLED 24 25 26 27 28 29 30 4:30 PM Exec Crate: 7:00 PM Planning 12:00 PM Sunline-Adolph 9:00 AM LAFCO- Adolph Conission Henderson Printed by Calendar Creator Plus on 6/13/2012 528 July 2012 Monthly Planner 1 2 3 4 5 6 7 10:00 AM Transp. 3:00 PM City Counal Mews"g 4:30 PM CARN. Henderson AVAL OF 6:00 PM IID Energy Cmte-FmMin LIGHTS T Independence Day - CITY HALL CLOSED 8 9 10 11 12 13 14 10:00 AM Pub. Sfty- 7:00 PM Planning 4:00 PM Investment 9:30 AM Animal Campus- Handeraun 3:00 PM Mum. Commission AdvisoryBoard Frankih 11:o0AMCVCC-EVANS Consveraancy-Franklin 12:00 PM Energyl Environs EVANS 6:30 PM Community SeNces Commission 6:00 PM League, Henderson 15 16 17 18 19 20 21 3:00 PM City 10:1)0 AM Homelessness Cmle-OSBORNE 3:00 PM Historic Preser. 9:00 AM CVA-Evans Council Meeting 2:00 PM Over- vetion Convrdssiun sight Board Meeting NOMINATION PERIOD FOR CANDIDATES FOR NOVEMBER 6TH ELECTION 23 22 24 25 26 27 28 7:00 PM Planning 12:00 PM Sunline-Adolph 9:00 AM LAFCO. Colrrnission Henderson NOMINATION PERIOD FOR CANDIDATES FOR NOVEMBER 6TH ELECTION 29 30 31 --_ -- — — 4:30 PM Exec Cote: Adolph __ June - August S M T W T F S S M T W T F S 1 2 1 2 3 4 3 4 5 6 7 8 9 5 6 7 8 9 10 II 10 11 12 13 14 15 16 12 13 14 15 16 17 18 17 18 19 20 21 22 23 19 20 21 22 23 24 25 24 25 26 27 28 29 30 26 27 28 29 30 31 NOMINATION PERIOD FOR C... Printed by Calendar Creator Plus on 6/13/2012 529 August 2012 Monthly Planner 3 4 1 2 July September 12:00 PM Mayors Lunch S M T W T F S S M T W T F S 1 2 3 4 5 6 7 �; I 8 9 10 1112 13 14 2 3 4 5 6 7 8 15 16 17 18 19 20 21 - 9 10 11 12 13 14 15 22 23 24 25 26 27 28 16 17 18 19 20 21 22 23 24 25 26 27 28 29 '.. 29 30 31 '! 30 i NOMINATION PERIOD FOR CANDIDATES FOR ... 5 6 7 8 9 10 11 10:00 AM Transp. 3:00 PM City Council Meeting 2:00 PM Over_ 11:00 AM CVCC-EVANS - Henderson Sight Board 12:00 PM Energy) 6:00 PM IIO Energy Cmto-vranNm Meeting Environs EVANS 4:00 PM Investment Advisory Board NOMINATION PERIOD FOR CANDIDATES FOR NOVEMBER 6TH ELECTION 12 13 14 15 16 17 18 10:00 AM Pub. Sfty. 7:00 PM Planning 10:06 AM Homelessness Cmte-0SBORNE 3.00 PM Historic Pressor, e:oB AM CVA-Evans Henderson Commission vetion Commission 6:30 PM Community Services Commission 6:00 PM League. Henderson 19 20 21 22 23 24 25 3:00 PM City 12:00 PM Sunline-Adolph 9:00 AM LAFCO. Council Meeting 2:00 PM Over- Henderson CANCELLED sight Board Meeting 26 27 28 29 30 31 4:30 PM Exec Code: 7:00 PM Planning Adolph Commission Printed by Calendar Creator Plus on 6/13/2012 530 DEPARTMENT REPORT: L� T'df 4 4 a" TO: The Honorable Mayor and Members of the City Council FROM: Greg Butler, Building & Safety Director DATE: June 19, 2012 RE: Department Report — May 2012 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of May. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $28,361,547 which includes the issuance of 129 building permits in May; • Animal Control handled 413 cases in May; • Code Compliance initiated 235 cases in May; • Garage sale permits generated $1300 revenue in May. It 531 ';tD�N 1� MAN NI-O-0�1A�N I C y I tD (01 et d N 1A qT O to M M P% _ 01 N r1 tp 00 IA N M I 00 I. 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Cl) M N N N r (p r� Cl) I 1� N r I r r a} 10 M (00OMO000 01 durO N n a H + M M 00 N r (— co Cl) I- N N CL r I r r a (O N O I- I O aO O ETiz O 00 00 1 01010101,1 r 0)N O (O A (O N '- i0 I (O O Cl) (- r M .DN. I N r ('i :,.. O N O U7O N m 0 (O ISO M � � O O O O O V O LO Me -N 0000 N M N (O 00 I � 11 V co� M N lLf O co I V' a0 O (0 V O O (O h N O O O 1 O V 00 M Il- V O N (O r FC: co LL7 I(0 f� V �O ' M tom' t r Y !4 c 0 ° a_ a a t8 I ca E O �} C (a O N [em[u� Q O p ? Q J N� i Q LL 0 m c C a1) F- � c U o N 3 L 0 0 c DO mQ0>N000 oz¢�O' 535 DEPARTMENT REPORT:FS -7 S� �Fy oe°w TO: Honorable Mayor and Members of the City Coun it FROM: Edie Hylton, Community Services Director DATE: June 19, 2012 SUBJECT: Community Services Department Report for May 2012 Upcoming events of the Community Services Department for July 2012: Aquatics Aqua Zumba Fun 4`h of July Youth Swim Lessons (6 months — 15 yrs.) Adult Swim Lessons (16 yrs. & Up) The Masters Club (18 yrs. & Up) Recreational Swim Team (6 - 17 yrs.) Splash Ball Water Polo (5 - 9 yrs.) Junior Lifeguard Training (10 - 14 yrs.) Water Aerobics & Water Walking (18 yrs. & Up) Computers Beginning Computers, Senior Center Dance Jazz/ Hip Hop (3 - 5 yrs.), Fitness Center Pre-Ballet/Jazz (3 - 5 yrs.), Fitness Center Dance, Play & Pretend (2.5 - 5 yrs.), La Quinta High School Beginning Ballet (5 - 10 yrs.), La Quinta High School Ballet/Tap (4 - 6 & 7 - 10 yrs.), La Quinta High School Excursion San Diego Padres at LA Dodgers Baseball Exercise & Fitness *Morning Workout *Mat Pilates Meditation, Library Yoga AM, Library Yoga PM, Library Jazzercise, Senior Center Zumba, Senior Center 11 536 Music Beginning Guitar, Senior Center Third Level Guitar, Senior Center Free Programs *Quilters Martial Arts Karate/ Taekwondo, Senior Center Special Events *Patriots Luncheon Carnival of Lights, LQ Community Park Summer Golf Tour Indian Wells Gold Resort Celebrity Course Westin Mission Hills, Gary Player Course SilverRock Resort Desert Falls Golf Course *Senior Center class or activity 537 Community Services Department Attendance Report for May 2012 Summary Sheet Variance Sessions Per Month Proaram 2012 2ni 1 9nt 9 3ni i Leisure Classes 200 128 72 91 81 Special Events 58 345 -287 2 2 Sports 720 885 -165 23 22 Senior Center 893 1 189 -296 112 127 Total 1,871 2,547 -676 228 232 Senior Services Senior Center 255 264 -9 17 18 Total 255 264 -9 17 18 Sports User Groups La Quinta Park AYSO 200 200 0 25 26 LQ Youth & Sports 100 100 0 22 22 Desert Boot Camp 50 50 0 10 6 Sports Complex LQ Youth & Sports 800 700 100 25 21 Colonel Mitchell Paige C.V. Revolution 25 25 0 8 9 Facility/Park Rentals Senior Center (Private Party) 400 200 200 2 1 (Sunday Church) 300 375 -75 4 5 Museum Meeting Room/Courtyard 0 0 0 0 0 Library Classroom 600 400 200 12 8 Civic Center Campus (Private Party) 150 50 100 3 1 Park Rentals La Quinta Park 200 350 -150 4 7 Fritz Burns Park -i 0 200 -200 0 1 Total 2,825 2,650 175 115 107 Total Programs 4,951 5,461 -510 3601 357 Volunteer Hours Senior Center 1 1781 200 -22 Total Volunteer Hours 1 1781 200 -22 .i Christopher's Clubhouse rental in 2011 it 538 Community Services Department Program Report for May 2012 2012 2011 gn12 7m l Participants Participants Variance Meetings Meetings Leisure Classes Acrylic Painting 8 6 2 4 4 Adobe Photo Basic 4 3 1 1 1 Computers - Beg. 4 0 4 3 0 Computers - Inter. 9 6 3 4 3 Guitar - Beg. 3 10 -7 2 3 Guitar - Rock Solo 3 01 3 1 0 Open Guitar Jam 5 0 5 1 0 Beginning Ballet 7 5 2 5 4 Color and Collage 3 0 3 3 0 Zumba 19 20 -1 8 9 Yoga - Morning 7 6 1 5 4 Yoga - Evening 11 8 3 5 4 Pre-Ballet/Jazz 3- 5 3 01 3 5 0 Ballet/Tap 4-6 3 13 -10 5 4 Karate/Taekwondo 4- 8 (Beg.) 30 0 30 9 0 Karate/Taekwondo 4- 8 (Inter.) 32 0 32 9 0 Karate/Taekwondo 9 & up 33 0 33 9 0 Dance, Play, Pretend 4 5 -1 4 5 Jazzercise 12 12 Oi 81 9 Totals 200 94 1061 911 50 2012 2011 2012 2011 Participants Participants Variance Meetings Meetings Special Events Carlsbad Excursion 28 45 -17 1 1 Angels/Padres Excursion 30 0 30 1 0 Totals 58 45 13 2 1 2012 2011 2012 2011 Participants Participants Variance Meetings Meetings Sports Open Gym Basketball 411 489 -78 13 14 Open Gym Volleyball 119 90 29 5 4 Nature Walk 15 16 -1 1 1 Y T-Ball Rookies 35 0 35 2 0 Disc Golf Tournament 40 30 101 11 1 W.E.L.L. 1K/5K Charity Walk 1 1001 250 -1501 11 1 Totals 1 1 7201 875 -1551 231 21 Community Services Totals 1 9781 1,014 -361 1161 72 539 Community Services Department Monthly Revenue Report for May 2012 Monthly Revenue - Facility Rentals 2012 2nI 7 Library $ 50.00 $ $ 50.00 Museum S - $ 600.00 $ (600.00) Senior Center S 1,812.50 $ 2,217.50 $ (405.00) Parks $ 810.00 $ 670.00 $ 140.00 Sports Fields $ 1,523.00 $ 1,495.00 $ 28.00 Monthly Facility Revenue $ 4,195.50 $ 4,982.50 $ (787.00) Monthly Revenue Senior Center $ 2,548.00 $ 3,705.00 $ (1,157.00) Community Services $ 10,706.00 $ 11,308.00 $ (602.00) La Quinta Resident Cards $ 10,360.00 $ 6,090.00 $ 4,270.00 Total Revenue $ 23,614.00 $ 21,103.00 $ 2,511.00 Revenue Year to Date Facility Revenue •1 $ 31,883.00 $ 49,463.50 $ (17,580.50) Senior Center •2 $ 34,623.50 $ 51,390.50 $ (16,767.00) Community Services $ 74,505.50 $ 57,826.00 $ 16,679.50 La Quinta Resident Cards $ 108,785.00 $ 84,755.00 $ 24,030.00 Total Revenue to Date $ 249,797.00 $ 243,435.00 $ 6,362.00 -i Loss of ongoing church rental on Sunday afternoons and decrease in number of private party Senior Center rentals. • 2 Senior Center users are choosing less expensive courses and activities and attendance is down in some programs. 1 540 Senior Center Attendance Senior Center Program Report for May 2012 Participation Participation Variance Meetings Meetings 2012 2011 2012 2011 Senior Activities ACBL 2 Hers 162 128 34 5 3 Bridge, Social/Party 212 297 -85 13 16 Monthly Birthday Party 50 50 0 1 1 Monthly Luncheon (Dessert Competition) 78 90 -12 1 1 Movie Time 56 45 11 5 4 Putting Action & Wii Bowling 23 11 12 7 q Senior Activity Total 581 621 -40 32 29 Senior Leisure Classes Acrylic Landscapes 11 8 3 4 4 Basic Computer 5 0 5 —4 —0 Intermediate Bridge 7 0 7 4 0 Digital Camera 2 6 0 6 3 0 Dog Training 6 0 61 3 0 Exercise 23 44 -21 12 12 Golden Tones 38 50 -12 5 5 Hooked on Loops 4 8 -4 1 4 Mah Jongg 27 0 27 4 0 Mat Pilates 17 12 5 12 12 Quilters 42 40 2 5 4 Swing/Latin Fusion 15 14 1 4 4 Ukulele Players 59 68 -9 7 8 Woodcarvers 35 33 2 4 4 Yoga for Seniors/ Yoga for Health 17 10 7 8 8 Senior Leisure Classes Total 312 - 287 25 80 65 TOTAL SENIOR PROGRAMS 893 908 -15 112 94 Senior Services FIND 186 152 34 7 4 HICAP/Notary/Legal/Alzheimer's/Lobby 46 0 46 10 0 Volunteers 23 33 -10 n/a n/a TOTAL SENIOR SERVICES 255 185 70 17 4 SENIOR CENTER TOTAL 1148 1093 55 129 98 541 Parks Activities Updates For May 2012 City staff is developing an Adopt -A -Park Program for residents who have a vested interest in City facilities and would like to assist for the benefit of the community. Resident groups such as the Cove Neighborhood Association and the Stewards of the Fred Wolff Nature Preserve are already involved in the maintenance and clean-up of the parks, trails, and open space adjacent to their community. After staff has completed a draft of the program, it will be presented to the Community Services Commission for recommendations to the City Council. A concrete pedestal has been built at the southwest corner of City Hall to be the future location of the "Leader of the Pack" art piece that will be placed there in honor of our late City Manager, Tom Genovese. As a component of the City's Master Plan to develop and protect the Fred Wolff Nature Preserve and the Bear Creek Trail, the City and the United States Postal Service have coordinated efforts to relocate the mailboxes that are located on portions of the park property along Avenida Montezuma. City staff has relocated and replaced 25 mailboxes with new mailboxes made from recycled plastic that was paid for through grant funding. Four residents wanted to keep their current mailboxes, so staff relocated them to an approved location in front of their property. On Friday, May 25, the valley experienced a severe wind storm. None of the north parks were damaged, but there are many trees at the Bear Creek Trail and Civic Center Campus that were either uprooted or damaged. Landscape staff worked to first address any trees that posed a safety risk. Some trees that were not creating any hazards remained down for a few days before the tree crew could arrive for removal. 542 The Gems symbolize the Wellness System Fees Ruby Level = $50.00 Self -Directed Program; One Year -Key Use Sapphire Level = $175.00 All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Designed Program by Personal Training Staff; Post -Fitness Assessment Test Diamond Level = $295.00 All Ruby and Sapphire Level Benefits; Three Additional Personal Training Sessions • Members Sold is the # of memberships sold that day. • Walk-ins are people without membership cards that are paying a daily $5 fee. • Daily counts are the # of Members coming into the center that have had their membership cards scanned by us. • The totals at the end of each row is the total of all of the above transactions for the day. 543 Department Report: I coj v C&tyl4 cf' 9w5 yOFT TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Direct�v DATE: June 19, 2012 SUBJECT: Department Report for the Month of May 2012 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of May 2012. 1 544 W gO F- d CC L N CL 0 W Z N p w } 2 Z � z Q za W CL p Z w 0 F~- H g a in � O U U) w M N p N Y 0 0 0 0 0 o a o 0 0 o o o a o a o o U v a) a) a) a) ++ a) Y 0a) Y 0 Y 0 Y a) i� a) Y 0 #+ a) h+ 0 m Y a) i•+ a) a) a) m a) a) V W N E E E E i•+ E i•+ E Y E i+ E i•+ E i+ E i+ E — E - E — E — E — E E E E E E U o a a a a a m a m a-0.0 .0 .0 .0 .0 .0 .0 .0 .0 a w Z _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ = Z Q N w N N 0 W 0 0 0 0 fd 0 M w N w N M N m M J O_ NNOOO�MOOOMOOOOONO—OO aOO N 0 .- Z Q N Z 0 J � N Y y W ♦— m c p a r W ul (D N U 0.E a'' Z c C (D C Y O a7 N .- E En a) v E 0 c) o U 0 a a CM m Q LU aa)i N nl y a 3 y C a N Q m��a� Y c y '31QQ.QE ma) Em•5 a� 0 E c a Cl O. a) N W � �' +Oa a7 *' a) a Dr N O. 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N C NN'o �* oaEr �Im E m � zV> J d o Z > > U ° o p 1� y m m rn Q Q L a C> al C 'O L C 4) CD y C C N C 'C H H E Cl o m c m o rn a Y o a) — o o O O Q QUO w x O E N N M N N H> N N H H m a) a CAL Q 0 Y E co U) are m DEPARTMENT REPORT: 0 �U. .c�c&t�/ 4 4 Quurcv PMOF�Qo MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: June 19, 2012 SUBJECT: Public Works Department Report for May 2012 Attached please find the following: 1. Citizen Service Request Summary; 2. Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks; U Public Engineer 0 547 Q 7 N W J z oQ 5 IL O Wp 1-o gyW; Y K w U U U m � aw (A z W N H O roo'i o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o cT a-- N N 10 � N T N lu m � m E y L OD` O O O O O O o O O O O O O O O O > 0 L c d v o m o o a o m o o c m tttt c Ol C p� pp o d. c y1 O O O C C 0 q d C pa C alC O o1 C olo E9E.. LOmOE p A tl! 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O N3.O 0 p � C�M ° �•O•O LEY0 ° _p_C N� �M,CY,y�3yN«7 °°3CO c M y �N 0c7YyyV0 •L2•`apO>CocC • 0)•°Of0 tEcoEEOCO f0-0C'O-0coC .i N C O N M�C ' ° M O�N w` p C j yyL��>c L �0 cI- ° m ooj°° .�my ai.�•YN�C� 2�3° CD 'a 7 UOUca c0� N C� N 0 U M >��c� >t Cm 0 c O YLNcCECl0 LN aia>unco -0 W __��'L.�.7Nf�dCO3 VUM'03>7 d0 'A0m O�Qt•U o E y LLVO.�`@ady> a Cc OC O.> 7LGEm.0mA yUFcicNN O«L:.3' C - y0 0 $.4> m yyp>a�°m� vm OOLC EONO•0p a) L•LY�UL�N3N3 0 p Ud ° CL> E 7C°Ny L.a�Qa_ENi�O�7NC�0 0> UapLd N N0 •dO�rQ.EyyNy3y0, �•.'+oO' 3 + a o°E dL`c¢ � E�+N�yOp•"++ >—W3NC0T 3a2 �Gf•y�N♦vNc°i>a ¢ `m;r°LLVOLo.♦E`y `°N�C..tNY.;Oa.0C_U>D Nc°3.dLUm+.3B�3NNS MN,ay•r�Nraoc�yL- m� "—YCIEy3I � t NN��i_r�aNrNN+NL•=_C'a°INE�N3I V Sa7�pm°`U.+UCa_C,Ya'0C�C Mun i MLY SUMMARY OF PUBLIC WORKS TASKS MONTH OF: May 2012 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 5 Men 4 Men 2 Men 1 Man Total 1000 /Inspection 53 94 0 12 159 1001 Pot Hole /Cracks/Repair/Patching 31 14 0 1 46 1002 Pavement Marking/Legends/Striping 0 0 0 0 0 1003 Pavement Marking (RPM) 0 3 0 0 3 1005 Curb Painting 0 3 0 1 q 1006 Traffic Controls 6 7 0 1 14 1007 Concrete C& G/Sidewalk Repair/Const. 0 2 0 0 2 1008 Other Concrete Repairs/Const. 1 0 0 3 4 1009 Street Sign Install (New) 6 2 0 0 8 1010 Street Sign Repair/Maint 174 2 0 11 187 1011 Debris Removal/Right of Way Maint. 39 39 44 4 126 1021 Rondo Channel Outlet/Vault 0 0 2 0 2 1022 Desert Club Outlet/Vault Maint. 0 0 0 0 0 1023 Storm Drain/DW/CB/S Filter/Repair/Maint. 5 13 0 1 19 1024 Gutter/Median Sand Removal 6 0 0 0 6 1025 Street Sweeping (Machine) 0 154 0 0 154 1026 Street Sweeping (Hand) 3 2 0 0 5 1027 Fred Wolff Sidewalk/Bike Path Cleaning 38 0 0 0 38 1028 Dust Control 0 14 0 0 14 1029 Flood Control 0 0 0 0 0 1030 Parks Graffiti 35 80 33 4 152 1031 Parks Inspection & Maint. 4 45 116 1 166 1040 Irrig/ Weeding, Shrubs & Tree Trimming 67 3 105 7 182 1050 Landscape/Irrigation Contract Managemen 0 0 17 14 31 1051 Lighting/Electrical Contract Management 0 0 18 9 27 1060 Vehicle/Equipment Maint./Service 7 12 0 0 19 1070 Vandalism Repairs 3 0 0 0 3 1071 Graffiti Removal 188 105 24 7 324 1072 Maint. Yard Building Maint. 38 21 0 4 44 1073 Seminars/Training 23 43 2 14 82 1074 Special Events 0 0 4 0 4 1080 Meeting 11 14 4 24 53 1081 Office (Phone, paperwork, reports, Misc.) 45 40 5 64 154 SUBTOTAL 783 693 3741 182 1 2032 1090 Over Time 4 25 8 0 37 1091 Jury Duty () 0 0 0 0 0 1092 Sick Leave 71 38 9 0 118 1093 Vacation 85 27 17 13 142 1094 Holiday/ Floating Holiday 44 34 0 8 86 1095 Worker Comp/ Short Term Disability 0 0 0 0 0 1096 Bereavement / Admin Leave 17 8 0 1 26 SUBTOTAL 221 107 34 22 409 TOTAL HOURS 1004 800 408 2041 1 2416 TOTAL MILES 4650 47401 19021 1811 1 11473 Fuel T e April, 2012) 1 lGallons I Cost Gas 299 275 574 $4.40 $2,525.60 CNG Compressed Natural Gas) 634 $0.51 $322.07 Diesel 110 $4.60 $506.00 553 Department Report: u 0 LA Ui "TA PiLICE Served by the PJverside County Sheriffs Departrnent Police Department Monthly Report May 2012 Prepared for ® 554 0 La Quinta Police Department SIGNIFICANT ACTIVITY REPORT Captain Frank Taylor Chief of Police Tuesday, May 1,2012 7:00 PM — Officers responded to the 78900 block of Highway 11 I in reference to a domestic violence incident. Brandon Reyes, 20, of Indio was arrested for domestic violence, robbery and vandalism. 7:00 PM — Officers were dispatched to a fast food restaurant in the 78900 block of Highway I I I regarding an adult male sleeping in the drive-thru. Robert Yanes, 20, of Palm Desert was arrested for possession of heroin. Wednesday, May 2, 2012 10:37 PM — Officers responded to the 45300 block of Deerbrook Circle reference a theft from an unlocked garage. 11:06 PM — Officers responded to the 51300 block of Calle Paloma regarding a cat burglary. The suspect cut the screen and entered through an unlock sliding door. ® Thursday, May 3, 2012 2:57 PM — Officers responded to a traffic collision at Avenue 52 and Jefferson Street. The collision caused extensive damage to City of La Quinta landscaping and a large Imperial Irrigation District power box. 4:43 PM - Officers were dispatched to the 78900 block of Highway I I I where arrested Olmer Ramos, 31, of Indio for burglary., 6:52 PM — Officers responded to the 78900 block of Highway I I I where they arrested Roy Trevino, 37, and Alicia Singh, 25, both of Indio for commercial burglary. 8:14 PM — Special Enforcement Team officers conducted a pedestrian check at Washington Street and Avenue 48. Scott Miller, 43, of La Quinta was arrested for being under the influence of a controlled substance. Friday, Mav 4, 2012 1:51 AM — Officers arrested Louis Diego, 19, of La Quinta for driving under the influence following a traffic collision in the area of Eisenhower Drive and Calle Tampico. Saturday, May 5, 2012 1:09 PM — Officers were flagged down by citizens who reported a hit and run collision at Washington Street and Highway 111. Witnessed stated that an involved vehicle had fled the scene going northbound at a high rate of speed. Additional officers located the vehicle at Washington Street and Thousand Palms Canyon Road. Devin Robinson, 18, of 1000 Palms was positively identified as the involved driver. Robinson was arrested for misdemeanor hit and run. 555 1:30 PM — Officers were dispatched to the 79400 block of Highway I I I related to a theft. Officers located ® the suspect, Terrance Jackson, 40, of Oakland at a nearby bus stop. Officers arrested Jackson for commercial burglary. 7:48 PM — Officers responded to the 78500 block of Sagebrush Avenue in reference to a suspicious vehicle. Mitchell Dodds, 23, of Rancho Mirage was arrested for driving under the influence and possession of narcotics. Sunday, May 6, 2012 1:42 AM — Officers responded to the 47700 block of Dune Palms Road reference a domestic disturbance. Adrian Gonzalez, 35, of La Quinta was arrested and booked for criminal threats, spousal abuse, assault with a deadly weapon and brandishing a kitchen knife. 2:47 PM -- Officers conducted a pedestrian check in the 52400 block of Avenida Obregon. Julio Rosales Rendon, 19, of Niland was observed wearing a new pair of boots with the tag still on them. Rendon admitted he had stolen the boots from a local retail store. Rendon was arrested and booked for burglary. Monday, May 7, 2012 12:22 AM -- Officers responded to the 53600 block of Avenida Navarro reference a domestic disturbance. Eva Aguilar, 48, of Coachella was arrested for spousal abuse, assault with a deadly weapon and vandalism. 1:00 AM — Officers investigated a report of a sexual assault occurring in the 53000 block of Avenida Navarro. Investigation is ongoing. 3:27 PM -- Officers responded to the 78300 block of Highway I I I reference a theft. Hector Tinajero, 19, ® of Indio was arrested for burglary. 6:50 PM — Officers were dispatched to the 79200 block of Highway I I I reference a theft in progress. Jose Luis Torres Granados, 37, of Indio was arrested for burglary. Tuesday, May 8, 2012 4:54 PM — Officers responded to the 79200 block of Highway I I I La Quinta regarding a report of a shoplifter. Carlos Rios, 43, of Indio was arrested for stealing. 10:36 PM — Offices were dispatched to the area of Washington Street and Highway I I I reference a disoriented person. Christopher Orson, 30, of Palm Desert was arrested for being under the influence of a controlled substance., 11:25 PM — Officers,responded to the 77800 block of Calle Tampico reference a burglary in progress. Upon their arrival, officers located and detained two male juveniles. A third individual was located on the roof at the location. Officers found an air conditioning unit that had been dismantled and the copper piping removed. Michael Payne, 18, of La Quinta and the two juveniles were arrested for burglary. Wednesday, May 9, 2012 3:18 AM — Officers responded to the 53700 block of Avenida Obregon reference a report of criminal threats. The victim stated that Justin Schultz, 23, of Indio had threatened to kill her. Officers were unsuccessful in locating Schultz. Later in the day, 4:18 p.m., Special Enforcement Team officers located Schultz in the 80700 block of Desert Spur in the City of Indio. Schultz was arrested for criminal threats. 9:00 AM — Officers conducted a traffic stop at Calle Sonora and Eisenhower Drive. Douglas Belnap, 55, ® of La Quinta was arrested for driving under the influence. 556 11:34 PM —Officers responded the 79100 block of Corporate Centre Drive regarding a silent alarm. Officers found a door propped open and evidence that someone had entered the building. Inventory will be taken to determine if any property was stolen. Thursday, May 10, 2012 11:15 AM — Officers were dispatched to the 47700 block of Dune Palms Road reference a domestic disturbance. Martha Gomez, 25, of La Quinta was arrested for domestic battery. 11:25 AM — Officers responded to the 78600 block of Carnes Circle reference a burglary in progress. The homeowner found a male adult burglarizing the house. The suspect ran out the back and the victim saw a second suspect. Both suspect jumped over the fence in the backyard and fled the area. Officers searched backyards near the residence but were unable to locate the suspects. 1:00 PM — Special Enforcement Team officers served a property related search warrant in the 46200 block of Arabia Street in the city of Indio. Officers arrested Crystal Castaneda, 30, and Andrew Castaneda, 33, both of Indio for identity theft, possession of stolen property and possession of drug paraphernalia. Friday, May 11, 2012 ( 4:22 PM -- Officers responded to the 54000 block of Eisenhower Drive regarding a report of a domestic disturbance. Candice Spencer, 27, of La Quinta was arrested for domestic battery and child endangerment. Saturday, May 12, 2012 3:53 PM — Officers responded to the 78200 block of Highway I I I reference a theft. Daryl Thomas McGowen, 37, of Indio was arrested for shoplifting. 5:48 PM — Offices conducted a traffic enforcement stop on Highway 111. Erick Sanchez, 43, of La Quinta was arrested for driving under the influence and having a suspended driver license. 6:46 PM -- Officers responded to the 79200 block of Highway I I I reference a theft. Edgar Gomez, 20, of Indio was arrested for shoplifting. Sunday, May 13, 2012 5:28 PM — Officers responded to the 49400 block of Eisenhower Drive reference an intoxicated individual. Jonathon Thompson, 18, of La Quinta was arrested for felony vandalism and public intoxication. Monday, May 14, 2012 1:10 PM — Officers responded to the 79900 block of Horseshoe Road reference an assault. Bruce Clark, 56, of La Quinta was arrested for felony child abuse. . Tuesday, May 15, 2012 2:20 AM —Officers conducted a vehicle stop on La Quinta Plaza Drive. Vanessa Trujillo, 21, was arrested for an outstanding burglary warrant. 7:50 PM — Special Enforcement Team Officers conducted a pedestrian check in the 54000 block of Avenida Alvarado. Carlos Dominguez, 34, of La Quinta had an active felony warrant for possession for sales and child endangerment. Dominguez was arrested and booked into Indio Jail for the warrant. Wednesday, May 16, 2012 No Significant Activity 557 ® Thursday, May 17, 2012 11:30 AM - Officers responded to the 79200 block of Dune Palms Road and Blackhawk Way reference a theft. A male juvenile, 16, of La Quinta was arrested for possession of stolen property and possession of cocaine. 1:00 PM - Officers conducted a pedestrian check at Washington Street and Highway 111. Joseph Pozlin, 45, of La Quinta was arrested for trespassing and public intoxication. Friday, May 18, 2012 10:26 AM — Officers responded to a burglary in progress in the 78700 block of Avenida La Jarita. The homeowner observed four adult males in the back yard attempting to get in through the back windows. When the suspects saw the homeowner they jumped the fence and fled. Saturday, May 19, 2012 10:24 AM — Officers responded to the 79900 block of Barcelona Drive in reference to a domestic disturbance. Dillon Gianulis, 21, of La Quinta was arrested for spousal battery and child endangerment. 8:23 PM — Officers were dispatched to the 78900 block of Highway I I I regarding a theft. Two female juveniles were arrested for shoplifting. 8:54 PM — Officers responded to the 78900 block of Highway I I I and arrested five female juveniles for commercial burglary. ® Sunday, May 20, 2012 2:59 AM — Officers conducted a traffic stop at Avenue 52 and Washington Street. Christine Tchakmakjian, 36, of Van Nuys was arrested for driving under the influence. Monday, May 21, 2012 10:45 AM -- Officers arrested Julio Mendoza, 22, of Thermal for residential burglary and possession of stolen property. The, arrest was the result of an on -going investigation stemming from a residential burglary in the 56100 block of Muirfteld Lane. 10:51 PM- Officers responded to the 51900 block of Avenida Ramirez reference a domestic disturbance. Alma Talavera, 21, of La Quinta was arrested for domestic battery. Tuesday, May 22, 2012 12:00 PM - Offtcers responded to the 52500 block of Avenida Mendoza reference a domestic disturbance. Jesse Greenland, 25, of La Quinta was arrested for domestic battery. Wednesday, May 23, 2012 7:34 AM - Officers responded to Westward Ho Drive and Dune Palms Road reference an injury traffic collision. A juvenile, 15, was struck by a vehicle while attempting to cross the street. 12:53 PM - Officers conducted a pedestrian check at Costco Drive and Highway 111. Samuel Badham, 24, of Indio was arrested for panhandling and trespass. Thursday, May 24, 2012 5:00 PM -Special Enforcement Team officers arrested Ivan Raul Jimenez, 32, of Coachella for burglary, vehicle theft and credit card fraud. Luis David Jimenez, 59, of Coachella was also arrested for obstruction of an officer. The arrests were the result of an on -going investigation of a residential burglary in the 52300 block of Whirlaway Trail. 5:08 PM - Officers responded to the 79200 block of Highway I I I regarding a theft. Jose Galvan, 20, of Thermal was arrested for commercial burglary. 6:07 PM - Officers responded to the 44900 block of Vista Dunes Lane regarding a theft. Two male juveniles were arrested for burglary. Friday, May 25, 2012 2:30 AM - Officers conducted a vehicle stop at Eisenhower Drive and Calle Sinaloa. Curtis Fowler, 28, of La Quinta was arrested for driving under the influence. Saturday, May 26, 2012 No Significant Activity Sunday, May 27, 2012 1:59 AM - Officers responded to the 78400 block of Highway 11 ]regarding a hit and run collision. Irvin Mendez, 21, of Coachella was arrested for driving under the influence of alcohol. 1:39 PM - Officers responded to the 78900 block of Highway I I I regarding a theft. A female juvenile was arrested for shoplifting. 6:00 PM- Officers conducted a pedestrian check at Highway I I I and Costco Drive. Daryl McGowen, 37, of La Quinta was arrested for a felony theft warrant. 7:35 PM - Officers responded to the 51700 block of Avenida Obregon regarding a suspicious person. A male juvenile, 17, of Indio, was arrested for burglary. . 8:22 PM - Officers responded to the 79200 block of Highway I I I regarding a theft. Bret Schliff, 42, of La Quinta was arrested for shoplifting. Monday, May 28, 2012 1:14 PM —Officers responded to the 51600 block of Avenida Carranza regarding an assault. Karen Magee, 35, of La Quinta will be charged with battery. Tuesday, May 29, 2012 1:30 PM — Patrol officers joined with Special Enforcement Team officers to serve a search warrant in the 81000 block of Jessica Way, Indio. David Basquez, 21, of Indio was arrested for felony vandalism. Wednesday, May 30, 2012 1:33 PM — Officers responded to a disturbance in the 52900 block of Avenida Rubio. Moses Ramirez, 29, of La Quinta was arrested for a felony warrant for drugs. Thursday. Mav 31. 2012 2:15 AM — Officers were dispatched to the area of Avenida Velasco and Calle Hidalgo regarding a report of a domestic disturbance. Randi Major 20, of La Quinta was arrested for spousal abuse and vandalism. 559 �J Ell Officer David Koedyker Officer Christian Bloomquist Officer Stephen Davis CITY. OF LA QUINTA Special Enforcement Team May 2012 Sgt. Alan Northrup Christian Bloomquist SUMMARY FOR THE MONTH OF APRIL 2012 Cpl. Joshua Reinbolz Officer Justin Pittenger Officer Miguel Ramos Type of Activity # of Incidents Type of Activity # of Incidents Programs 13 Search Warrant 8 Vehicle Checks/Stops 51 Probation/ Parole Search 22 Pedestrian Checks 26 Arrest Warrants Served 20 Investigative Follow-ups 27 Arrest/Filing-Felony 19 Property Value Recovered $7,400.00 Arrests/Filing- Misdemeanor 10 M•1 E SIGNIFICANT ACTIVITY SET Officers have begun to participate in station wide roundtable discussions designed to identify specific crime trends based on current statistics. SET Officers join with other teams in the Coachella Valley in utilizing crime analysis reports in effort to proactively reduce the amount of.crime. SET Officers have been working in partnership with these teams in order to gain Intel and help identify common suspects who are involved in burglaries throughout the Coachella Valley. SET Officers authored and served a property related search warrant in the city of Indio. The search warranted stemmed from a vehicle burglary in north La Quinta. During the service of the search warrant, two suspects were taken into custody and transported to the Thermal station where they were interviewed. SET Officers were able to obtain a confession from both subjects regarding the theft and use of stolen credit cards. Both subjects were booked into the Indio Jail for identity theft, possession of stolen property, and possession of drug paraphernalia. SET Officers worked in partnership with the Coachella Community Action Team to serve a property related search warrant in the city of Coachella. The primary suspect during the investigation is known to frequent La Quinta and, in the past, has been a focus in theft related crimes in La Quinta. During the service of the search warrant, five suspects were arrested and booked into the Indio Jail for drug and theft related crimes. SET Officers assisted patrol officers investigating a vehicle burglary that had just occurred. SET Officers recognized the modus operandi during the commission of the crime matching previous incidents. SET Officers conducted an area check near a convenience store in the city of Indio where stolen credit cards are known to be used and located the suspect vehicle from the La Quinta burglary. One subject was arrested and booked into Indio Jail for an active felony warrant and possession of stolen property. Several items stolen from the La Quinta burglary were located inside the vehicle. Further follow up was conducted regarding a second suspect in the vehicle burglary. The second suspect was identified and charges were filed with the District Attorney's Office who issued a warrant for his arrest. SET Officers learned the suspect was in the city of Ontario. La Quinta SET worked in cooperation with Riverside County Special Enforcement Bureau and located the suspect in Ontario. The suspect was arrested and booked into the Indio Jail. La Quinta SET has linked the suspect to several vehicle burglaries in the city of La Quinta and will be filing charges on each case associated to him. SET Officers conducted a follow up investigation at an address in the city of Coachella. The investigation stemmed from a residential burglary in the south portion of La Quinta where a vehicle was stolen from the garage. The suspect was contacted at the residence and attempted to flee. After a short foot pursuit the suspect was arrested and ® booked into the Indio Jail for burglary, vehicle theft, and credit card fraud. 561 SET authored and conducted a property related search warrant in the city of Indio. The warrant stemmed from a vehicle burglary that occurred at the Wolf Waters apartment complex. During the service of the search warrant the suspect was detained and found to have methamphetamine on his person. The stolen property from the vehicle burglary was recovered at the location. The suspect was arrested and booked in to the Indio jail for possession of illegal drugs, burglary, possession of stolen property, and violation of. felony probation. Officers from La Quinta SET and La Quinta Patrol conducted a vandalism (graffiti) investigation that occurred in the city of La Quinta. Officers identified a suspect who lived in the city of Indio. A search warrant was authored and served at the suspect's residence in Indio. Several items related to the vandalism were located and the suspect was arrested and booked into the Indio Jail for felony vandalism. . Officers from La Quinta SET have contacted several subjects within the city of La Quinta which have resulted in numerous arrests for narcotic violations, thefts, and outstanding warrants. La Quinta SET will continue their pro -active and community oriented policing efforts throughout the city which will result in more arrests of drug dealers, thieves, and career criminals in order to improve the quality of life for the residents of La Quinta. This continued hard work by La Quinta SET has kept the crime rate in La Quinta very low compared to other surrounding cities in the Coachella Valley E 562 . Ell u 11 CITY OF LA QUINTA Traffic Services Team Report Motor Officer Robert Wiggs Traffic Services Team Cpl. Donald Olson Off. Michael Scott Off. Robert Wiggs SIGNIFICANT ACTIVITY The City of La Quinta had 62 calls for service related to traffic collisions in the month of April. Of those 62 collisions, drivers requested written documentation for 37 or 59%. Of the 37 documented collisions, 76% of reports have been entered into the Crossroads Collision Database providing the following statistics: The city of La Quinta saw a 28% increase in the number of traffic collisions on public roadways in April, 2012 when compared to March, 2012. Overall, traffic collision activity has decreased 19% in 2012 when compared to 2011. 56 } C' The number of traffic collision related iniuries January through April stands at 30 which is the same as last year for this time frame. The La Quinta Traffic Services Team continues to focus on vehicles that are traveling at excessive speeds and those drivers or passengers not wearing occupant restraints in order to reduce the number of traffic related injuries. Hit and Run Collisions have decreased 35% when compared to the same time last year. Overall Bicycle and Pedestrian Collisions have remained minimal. Public roadway collision activity is highest on Tuesdays, with most collisions occurring between the hours of 12:00 p.m. and 4:00 in. Three traffic collisions were reported at both Washington St X Ave 48 and Washington X Ave 50. Unsafe Speed accounted for 31% of traffic collisions, Unsafe Lane Changes accounted for 15%, and Auto Right of Way Violations accounted for 12% of total collisions within the City of La Quinta. La Quinta Traffic Services Team officers act proactively in the areas of education and enforcement of drivers who violate these traffic laws. Officers provide focused enforcement toward high collision areas. Since it takes a significant period of time to compile data, the monthly Traffic toCollision Statistics and Data Report contain only those reports which have been completed. In keeping with all developing trends, traffic services constantly shifts its focus to meet the leading causes of collisions within the city. 11 564 City of La Quinta La Quinta Police Department Monthly Traffic Collisions Type - Hour - Day Month: Aril Year: 2012 Type of Traffic Collision • This Month Last Month % Change To Date This Year To Date Last Year % Change 1. Fatal Collisions 0 0 0 1 -100 2. Persons Killed 0 0 0 1 -100 3. Injury Collisions 7 7 0 29 30 -3 4. Persons Injured 10 10 0 42 41 2 5. P.D. Collisions 21 1 22 -5 82 1 117 -30 6. H&R Collisions - Parked 0 1 -100 5 9 -44 7. H&R Collisions - Moving 3 2 50 11 16 -31 8. Vehicle vs. Bicyclist 2 1 100 3 3 0 9. Motor Vehicles in Traffic 20 24 -17 81 90 -10 10. H.B.D. Collisions 1 3 -67 9 13 -31 11. Vehicle vs. Pedestrian 0 1 1 -100 3 7 -57 12. Vehicle vs. Object 2 1 100 10 28 -64 Total Collisions 28 29 -3 111 148 -25 Type of Traffic Collision OO:00 03:59 04:00 07:59 08:00 11:59 12:00 15:59 16:00 19:59 20:00 23:59 Unk. Total 1. Fatal Collisions 0 0 0 0 0 0 0 0 2. Persons Killed 0 0 0 0 0 0 0 0 jury Collisions 0 0 4 2 1 0 0 7 ersons Injured 0 0 7 2 1 0 0 10 5. P.D. Collisions 0 0 4 9 5 2 1 21 6. H&R Collisions - Parked 0 0 0 0 0 0 0 0 7. H&R Collisions - Moving 0 0 0 1 0 1 1 3 8. Vehicle vs. Bicyclist 0 0 0 1 1 0 0 2 9. Motor Vehicles in Traffic 0 0 8 7 4 0 1 20 10. H.B.D. Collisions 0 0 0 1 0 0 0 1 11. Vehicle vs. Pedestrian 0 0 0 0 0 0 0 0 12. Vehicle vs. Object 0 0 0 1 0 1 0 2 Total Collisions 0 0 8 11 6 2 1 28 Type of Traffic Collision Sun Mon Tue Wed Thur Fri sat . Total 1. Fatal Accidents 0 0 0 0 0 0 0 0 2. Persons Killed 0 0 0 0 0 0 0 0 3. Injury Accidents 1 2 1 2 1 0 0 7 4. Persons Injured 2 2 1 4 1 0 0 10 5. P.D. Accidents 1 4 8 3 2 1 2 21 6. H&R Accidents - Parked 0 0 0 0 0 0 0 0 7. H&R Accidents - Moving 0 0 2 1 0 0 0 3 8. Vehicle vs Bicyclist 0 0 1 1 0 0 0 2 otor Vehicles in Traffic 2 5 7 3 1 1 1 20 B.D. Accidents 0 0 1 0 0 0 0 1 11. Vehicle vs. Pedestrian 0 0 0 0 0 0 0 0 12. Vehicle vs. Object 1 0 1 0 0 1 1 0 0 2 Total Accidents 1 2 1 6 9 5 3 1 2 28 bb City of La Quinta La Quinta Police Department Monthly Traffic Collisions Report April 2012 Current Month New YTD Last YTD % Change Total T/C - Public Highway 24 91 125 -27.20% Fatal Collisions 0 0 1 -100.00% Number Killed 0 0 1 -100.00% Injury Collisions 6 23 24 -4.17% Number Injured 9 36 33 9.09% Property Damage 18 68 100 -32.00% Type of Collision Hit & Run 2 9 18 -50.00% Private Property 4 20 23 -13.04% Bicycle Collisions 1 2 3 -33.33% Number Injured - Bicycle Collisions 1 2 2 0.00% Vehicle vs. Pedestrian 0 2 1 100.00% 1 Icohol Involved 1 7 12 -41.67% Reports Taken By Patrol 15 75 123 -39.02% SRO 2 5 Target Team 1 1 3 -66.67% Traffic 9 23 22 4.55% DUTY UNKNOWN 1 7 2 250.00% 0 0 0 100.00% TOTAL REPORTS 28 111 148 -25.00% Counter Reports % DUI Arrests Investigations Assigned Last YTD This YTD Closed Open Hit and Run Primary Collision Factors Number % Total Unsafe Speed 8 28.57% Unsafe Lane Change 4 14.29% Traffic Signals and Signs 3 10.71 % Other Improper Driving 3 10.71 % uto RIW Violation 3 10.71 % Cher Than Driver 2 7.14% Unknown 1 3.57% Following Too Closely 1 3.57% Driving Under Influence 1 3.57% 0 0.00% o City of La Quinta La Quinta Police Department Monthly Traffic Collision Statistics Month: April Year: 2012 Primary Collision Factor: Excessive Speed Secondary Collision Factor: Failure to Yield Tertiary Collision Factor: Signs and Signals Day of Week When Majority Occurs: Tuesday Time of Day When Majority Occurs: 12:00 to 15:59 Top 3 Locations Where Majority Occur: Rank Location Collisions 1 Ave 48 / Washington St 3 2 Ave 50 / Washington St 3 3 78435 Highway 111 / Parking Lot 1 3 78950 Hwy 111 / Adams St 1 3 Adams St / Ave 47 1 3 Adams St / Ave 48 1 3 Adams St / Hwy 111 1 3 Ave 481 Caleo Bay St 1 3 Ave 48 / Jefferson St 1 3 Ave 52 / Washington St 1 3 Avenida Carranza / Calle Durango 1 3 Avenida Diaz / Calle Ensenada 1 3 Avenida Obregon / Calle Madrid 1 3 Avenida Villa / Calle Nogales 1 3 Blackhawk / La Quints Park 1 3 Bridgette Wy / Miles Av 1 3 Dune Palms Rd / Hwy 111 1 3 Fred Waring Dr / Washington St 1 3 Hwy 111 / La Quinta Center Dr (W) 1 3 Hwy 111 / La Quints Dr 1 3 Hwy 111 / Simon Dr 1 567 Iri e _ ILL C 3 � O O U O N p� m N c � o m e O V c N o V � F U U. O C ~ O 0 0 LL c N O N � U !0 E o E d LL a` o e e o O O e O O e e e e O O O O O O O O O O O e- e e e e e O O O O O N N N N N ZO e 0 0 0 e- e e e e G C C Caa eaa A M N N m w h N O m Ol C m 0 C1 T a > N m a C C 9 3 _O o c c a of m c t fA J E c ; >> Q 0 F 0 0 LL D Cf N rt W e- 568 e e 00 0 O 1A to N N r 's r e e ee e A A A A f0 t0 f0 10 co tG w f0 r r r �- N e A e e e e e Oi r O N v A n O M N Of A a G r < A V M N N O m L U m � C u w m m '� t F . L O 0 10 > C C m m c °r m V m C :- C . v � C p d o a E o o 17 m r N T 569 u C CITY OF LA QUINTA School Resource Officer May 2012 SRO David Alexander La Quinta Middle School Franklin Elementary School Truman Elementary School Adams Elementary School Summary of Activity Type of Activity Number of Incidents Reports 4 Arrests 2 Business Checks 3 Traffic Stops and Citations 1 Y.A.T. Referrals 2 Home Visits 1 Public Assists 23 Follow-up Investigations - 4 District Attorney Filings 2 Pedestrian Checks 16 Vehicle Checks 3 570 E La Quinta Middle School SIGNIFICANT ACTIVITY SRO Alexander conducted an investigation regarding a broken window in the boy's locker room. During the course of his investigation he arrested a male juvenile for throwing a rock and breaking the window. SRO Alexander conducted an investigation involving a student who intentionally damaged a computer monitor in a classroom. He arrested the juvenile for vandalism. SRO Alexander continued follow up investigations regarding stolen I -Pods from students. At this time there is no suspect information or investigative leads. SRO Alexander, working cooperatively with SRO Smith and SRO Trueblood, has been actively involved in the planning and preparation for the annual Police Department Cadet Academy scheduled for July. John Adams Elementary School SRO Alexander responded to a report of an uncontrollable minor. During the courses of the investigation the student made comments that he wanted to hurt himself. The student was eventually suspended from school and later released to his parents. Beniamin Franklin Elementary School No issues reported. Harry Truman Elementary School No issues reported. Traffic congestion, both before and after school, continues to be a nuisance. SRO Alexander has continued to conduct traffic control in an attempt to alleviate the traffic congestion at La Quinta Middle School and Truman Elementary School on Park Avenue north of Avenue 50. 11 571 C SRO Rebecca Smith La Quinta H CITY OF LA QUINTA School Resource Officer Report May 2012 Summary of Activity Type of Activi Number of Incidents Reports J 9 Investigative Follow-up 9 Arrests 6 Y.A.T. Referrals 1 City Park Checks 19 Vehicle Checks / Pedestrian Checks 25 / 36 Business Checks 1 County Citations / City Citations 4/5 Public Assist 14 District Attorney Filings 5 SIGNIFICANT ACTIVITY SRO Smith received information that a student on campus was in possession of illegal narcotics. SRO Smith made contact with the male juvenile who gave his consent to be 572 searched. SRO Smith located marijuana and hashish oil on the juvenile. The male was arrested and charges are pending. A student reported that her IPod had been stolen from her backpack, in the classroom, within the past ten minutes. SRO Smith and Security Personnel went to the classroom and received information that directed them to a specific student as a possible suspect. They brought him to the office and SRO Smith received his consent to be searched. In the course of the search SRO Smith located the stolen IPod and found the student to be in possession of cocaine as well. The juvenile was booked at juvenile hall and is pending charges. Desert Sands Unified School District personnel, utilizing drug dogs, came to campus to conduct random searches. In one classroom, a male juvenile was observed to pocket a small container after the class was instructed to leave all items at their desk. He was brought to the office and searched where officers found him to be illegally in possession of prescription medications. The male student was arrested and charges are pending. La Quinta High School recognized the graduation of a record 702 seniors. The movement of both vehicle and pedestrian traffic was successfully accomplished without any major incidents. Special Enforcement Team Officers, La Quinta Volunteers, Community Service Officers, Riverside County Sheriffs Explorers Post 503, and the La Quinta School Resource Officers joined together to serve the students and their families by providing a safe and secure graduation environment. 573 E CITY OF LA QUINTA School Resource Officer Report May 2012 11 SRO Christopher Trueblood Col. Mitchell Paige M.S. Summit H.S. Horizon Continuation School Summary of Activity Type of Activity Number of Incidents Reports 5 Arrests 3 Assist Other Departments 1 Pedestrian Checks 4 Vehicle Check 8 Investigative Follow -Up 3 Traffic Citations / City Citations 2 / 1 Public Assists 3 Calls for Service 11 1i 574 SIGNIFICANT ACTIVITY SRO Trueblood arrested an adult male, 22, of La Quinta at Summit High School for trespassing. A school employee observed the individual walking around campus and it appeared he did not belong there. SRO Trueblood located the individual who acted nervous and appeared to be unstable. Claiming to be an "alumni" of Summit High School the individual stated he did not have anything in his life and needed to be somewhere where he "belonged". The adult male had no legitimate business on campus and repeatedly changed his story as to why he was on school campus. He was arrested and booked into the Indio Jail for trespassing. A staff member at Horizon Opportunity Program approached SRO Trueblood and stated that a female juvenile, 14, had told her she was having stomach pains. The juvenile said she had ingested a large quantity of painkillers in a suicide attempt. Emergency medical assistance was summoned to the scene and they transported the juvenile to JFK Memorial Hospital. The juvenile was placed under a 72 hour mental health evaluation as a result of the suicide attempt. SRO Trueblood arrested a female juvenile, 13, at Colonel Mitchell Paige Middle School for possession of marijuana for sales. The juvenile admitted she was going to sell the marijuana to another student at lunch that day. The juvenile was released to the custody of her mother and charges were filed out of custody. SRO Trueblood was off duty from May15 through May 24 due to an injury. During his absence, SRO Smith and SRO Alexander assumed responsibility for providing coverage for his schools. SRO Trueblood has given extensive attention to the final preparations and scheduling for the La Quinta Police Cadet Academy. 575 11 11 Officer Tracey Newton CITY OF LA QUINTA Business District Officer Report May 2012 Summary of Activity Type of Activity Number of Incidents Business Checks 24 Arrests & District Attorney Filings 8 Investigative Follow -Up 8 Citations 9 Calls for Service 28 SIGNIFICANT ACTIVITY BDO Newton made three arrests for shoplifting and commercial burglary within the business district. 576 In the first incident, BDO Newton arrested a male subject outside a retail store after he had concealed a watch in his pocket and fled the store. He was apprehended a short distance away and was booked into the Indio jail for commercial burglary. On the same date, BDO Newton responded to a retail store where she arrested a male adult for burglary and committing a felony while out on bail. Dispatched to a business district retail store, BDO Newton arrested an adult male at the location for shoplifting. BDO Newton made three arrests for panhandling. An adult female was arrested at a gas station for panhandling and was booked into the Indio jail. An adult male was arrested outside a restaurant for panhandling and was booked into the Indio jail. An adult male was arrested at Costco Drive and Hwy I I I for panhandling. He was booked into the Indio jail. BDO Newton arrested an adult male underneath the Washington Street Bridge for trespassing and public intoxication. He was booking into the Indio jail. n 577 C.S.O. Philip Curia L CITY OF LA QUINTA Business District Community Service Officer May 2012 SUMMARY OF ACTIVITY Vehicle Burglary 1 Vandalism/Malicious Mischief 3 Vehicle Code or Parking Citations 7 Traffic Collision Response 2 Towed Vehicles 3 Custodial / Non -Custodial Transport 2 Miscellaneous Calls 22 11 578 SIGNIFICANT ACTIVITY CSO Curia continues to update his database with information related to new businesses opening and reflecting those businesses that have closed. CSO Curia conducted a meeting with the business owners and the property management company of the Plaza La Quinta Shopping Center. The event was hosted by the Beer Hunter. Items discussed at the meeting included: the `Business Watch Program", setting up phone chain communication, discussed developing a code to alert every vendor in the area when a crime is happening in their business community. CSO Curia distributed the new "Spring" Business Newsletter" and hosted an open forum from the businesses community present. Discussion of concerns and general information, crime statistics and Crime Prevention Through Environmental Design was discussed. CSO Curia responded to a discussion related to the problem of customers being harassed by people begging and requesting money. The La Quinta Police Department is working with property managers to take further action in dealing with this problem. Property managers are sending letters to the La Quinta Police Department authorizing officers to enforce the criminal statutes governing trespassing and other criminal activity that occurs and arrest any trespassers on their property. The property managers will cooperate in the prosecution of persons arrested for trespassing. An effort is being made to provide patrol in all areas of the business community. Officer Curia stressed the importance of notifying the police if there is a problem. Additional monthly meetings will be conducted for all members of the businesses community in La Quinta. CSO Curia continues to conduct foot patrols and Segway patrols in and around the shopping areas, sidewalks and alleys. 579 n U F E CITY OF LA QUINTA Community Service Officer Report May 2012 C.S.O. David Krueger C.S.O. Melinda Lopez i x d� k �cn '4,'�..�`S rs4S�,•C-12 ` '. a .'r'a'I .J. vY 4.'� ` �; Summary of Activitv Type of Activity Number of Incidents Burglary Investigations 3 PettyTheft Reports 7 Vandalism/Malicious Mischief Reports 2 Traffic Collision Response 8 Vehicle Code or Parking Citations 13 Lost or Found Property Reports 1 Custodial / Non -Custodial Transport 14 Miscellaneous Calls 28 u C 11 Danese Maldonado Volunteer Coordinator CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report May 2012 Marge DeNovi has served in the volunteer program since 2005. She is not only committed to serving the. La Quinta Police Department, but also serves as a CASA volunteer while working full time at JFK as a nurse. She has 2 grandsons here in the desert that she devotes time to also. Marge is a busy woman and we are glad to have such a loyal volunteer in our program. Summary Of ActivltV Community Policin Office Number Citizens On Patrol Number Monthly Volunteer Hours 139 Patrol Hours 142 Hours Y.T.D. 797.5 Y.T.D. Patrol Hours 515 Hours 4/03 to Present 27,410 Hours 7/06 to Present 9,259 CPO Monthly Visits 72 Neighborhood Patrol 84 CPO Y.T.D. Visits 440 Business Checks 155 CPO Visits 4/03 to Present 19,731 Traffic Collision Response 1 Vacation Checks 26 Miscellaneous Activities 2 Total savings since 2003 through May, 2010 = $379,431. CA rate for value received is $23.29 - 2012 totals = $30,578 Total Savings since 2003 = $561,426 SIGNIFICANT ACTIVITY We currently have 9 active office volunteers who staff and maintain the Community Policing Office in Old Town. One volunteer is currently in background.. These volunteers do a variety of data entry functions as well as assisting the community. We currently have 5 Citizen on Patrol volunteers serving our community. They assisted with the LQHS graduation and have resumed drone car operations. 581 Department Report: 0 LA' U1 TA Pl@.LICE Served by the Riverside County Sherffs Deparhnent Crime Statistics Summary April -- 2012 0 Prepared for E 582 u n U CITY OF LA QUINTA Crime Com arison --Aril CRIME Aril Apfil YTD 2012 YTD 2011 2012 2011 AGGRAVATED ASSAULTS 1 6 23 17 BURGLARY 39 38 167 159 BURGLARY - VEHICLE 26 37 108 106 DOMESTIC VIOLENCE 10 15 35 60 HOMICIDE 0 0 0 0 NARCOTICS VIOLATIONS 29 26 89 93 ROBBERY 7 6 18 19 ROBBERY - CAR JACKING 0 0 0 0 SEX CRIME FELONY 3 2 14 8 SEX CRIME MISDEMEANOR 1 2 6 4 SIMPLEASSAULTS 17 13 52 35 THEFT 98 62 286 223 VEHICLE THEFT 1 8 18 17 CITY OF LA QUINTA Average Response Time April 2012 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS EMERGENCY N/A 0 ROUTINE 9.4 1,358 Data trom Riverside Go. Shentrs Department Data Warehouse, Average Response Time Report. 583 LJ Crime Distribution Table A r-12 % of Total Apr-1 I % of Total AGGRAVATED ASSAULTS 1 0.430/0 6 2.79% BURGLARY 39 16.81% 38 17.67% BURGLARY -VEHICLE 26 11.21% 37 17.21% DOMESTIC VIOLENCE 10 4.31% 15 6.98% HOMICIDE 0 0.00% 0 0.00% NARCOTICS VIOLATIONS 29 12.50% 26 12.09% ROBBERY 7 3.02% 6 2.79% ROBBERY - CAR JACKING 0 0.00% 0 0.00% SEX CRIME FELONY 3 1.29% 2 0.93% SEX CRIME MISDEMEANOR 1 0.43% 2 0.93% SIMPLE ASSAULTS 17 7.33% 13 6.05% THEFT 98 42.249/. 62 28.84% VEHICLE THEFT 1 0.43% 8 3.72% Total 232 99.57% 215 97.21% CITY OF LA QUINTA April2012 — Crime Distribution 120 98 100 80 60 39 40 17 -' >.. lw 0 a an m c m <c <d 50 x <z z z °w �M >� x r<n C° 0 °> >Y tn' rn- mctni n yO t- r-- D Pam-' (z'7 .y. 6O k m �H m G " �n yy n' > Cd z� ny x C7 > LJ 120 100 s0 60 40 20 0 350 300 250 200 150 100 50 0 Month to Month Crime Comparison April 98 62 3938 37 1 15 17 �' 00 00 32 12 Flh Year to Date Crime Comparison April r{, �-, a m nm o x c •-3 � m, �r 0 Apa 2012 ❑ Apd12011 o YID 2012 Y1D 2011 fflu 0 C 11 Month to Month Calls for Service Comparison April 2012 � Apr-12 0 Apr-11 5,000 0 0� — -- Total Non-Cirrvnal Criminal Year to Date Calls for Service Comparison January -- April o vro zotz pYTD zolt 8,8909,471 4,0414,563 4,8494,908 10,0000 Total Non -Criminal Criminal I!