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2012 06 19 CC MinutesLA QUINTA CITY COUNCIL MINUTES TUESDAY, JUNE 19, 2012 A regular meeting of the La Quinta City Council was called to order at the hour of 3:02 p.m. by Mayor Adolph PRESENT: Council Members Evans, Franklin, Henderson, Osborne, Mayor Adolph ABSENT: None Mayor Adolph let the audience in the Pledge of Allegiance. PUBLIC COMMENT - NONE CONFIRMATION OF AGENDA Mayor Adolph announced that Council would take Business Session 1 first followed by the remainder of the open session items, with the Closed Session item to be taken up last after all Open Session items. BUSINESS SESSION 1. CONSIDERATION OF APPOINTMENTS TO VARIOUS CITY BOARDS, COMMISSIONS AND COMMITTEES Mayor Adolph explained the process that would be followed for interviews and appointments to the City Commissions, Boards and Committees. He thanked all applicants for their desire to serve the City. ARCHITECTURAL & LANDSCAPING REVIEW COMMITTEE — 1 vacancy The following applicants gave a brief presentation on their qualifications followed by a question and answer period between Council and the applicant: Felice Chiapperini Brad Hoffman Kevin McCune Ballot vote results: Council Member Evans selected Kevin McCune Council Member Franklin selected Kevin McCune Council Member Henderson selected Kevin McCune Council Member Osborne selected Kevin McCune Mayor Adolph selected Kevin McCune CITY COUNCIL MINUTES 1 JUNE 19, 2012 MOTION — A motion was made by Council Members Henderson /Franklin to reappoint Kevin McCune to the Architectural and Landscaping Review Committee fora two -year term commencing July 1, 2012. Motion passed unanimously. COMMUNITY SERVICES COMMISSION — 2 vacancies The following applicants gave a brief presentation on their qualifications followed by a question and answer period between Council and the applicant: Heather Engel Kathleen Fitzpatrick Doriel Ann Wyler Ballot vote results: Council Member Evans selected Heather Engel, Kathleen Fitzpatrick Council Member Franklin selected Heather Engel, Kathleen Fitzpatrick Council Member Henderson selected Heather Engel, Kathleen Fitzpatrick Council Member Osborne selected Heather Engel, Kathleen Fitzpatrick Mayor Adolph selected Heather Engel, Kathleen Fitzpatrick MOTION — A motion was made by Council Members Evans /Henderson to reappoint Heather Engel and Kathleen Fitzpatrick to the Community Services Commission for two -year terms commencing July 1, 2012. Motion passed unanimously. HISTORIC PRESERVATION COMMISSION - 3 vacancies The following applicants gave a brief presentation on their qualifications followed by a question and answer period between Council and the applicant: Willard (Skip) Morris Maria Puente Ballot vote results: Council Member Evans selected Willard Morris, Maria Puente Council Member Franklin selected. Willard Morris, Maria Puente Council Member Henderson selected Willard Morris, Maria Puente Council Member Osborne selected Willard Morris, Maria Puente Mayor Adolph selected Willard Morris, Maria Puente MOTION — A motion was made by Council Members Henderson /Franklin to appoint Willard Morris as a lay member and Maria Puente as a professional member to the Historic Preservation Commission for three -year terms commencing July 1, 2012. Motion passed unanimously. CITY COUNCIL MINUTES 2 JUNE 19, 2012 HOUSING COMMISSION - 2 vacancies The one applicant for this Commission was unable to attend this Council meeting. MOTION - A motion was made by Council Members Evans /Franklin to continue to seek additional applicants for the vacancies, and invite the one applicant back for an interview when consideration of appointments are brought back to Council. Motion passed unanimously. INVESTMENT ADVISORY BOARD - 1 vacancy The following applicant gave a brief presentation on their qualifications followed by a question and answer period between Council and the applicant: Frank Blum MOTION - A motion was made by Council Members Franklin /Henderson to reappoint Frank Blum to the Investment Advisory Board for a three -year term commencing July 1, 2012. Motion passed unanimously. PLANNING COMMISSION - 3 vacancies The following applicants gave a brief presentation on their qualifications followed by a question and answer period between Council and the applicant: Edward Alderson Katie Barrows Mike Carl Brad Hoffman Mark Weber Ballot vote results: Council Member Evans selected Ed Alderson, Katie Barrows, Mark Weber Council Member Franklin selected Ed Alderson, Katie Barrows, Mark Weber Council Member Henderson selected Ed Alderson, Katie Barrows, Mark Weber Council Member Osborne selected Ed Alderson, Katie Barrows, Mark Weber Mayor Adolph selected Ed Alderson, Katie Barrows, Mark Weber MOTION - A motion was made by Council Members Franklin /Evans to reappoint Edward Alderson, Katie Barrows and Mark Weber to the Planning Commission for two -year terms commencing July 1, 2012. Motion passed unanimously. The City Council took a ten - minute recess. Mayor Adolph reconvened the City Council meeting at 6:13 p.m. - NONE WRITTEN COMMUNICATIONS - NONE CITY COUNCIL MINUTES 3 JUNE 19, 2012 APPROVAL OF MINUTES MOTION — A motion was made by Council Members Evans /Franklin to approve the minutes of June 5, 2012 as submitted. Motion passed unanimously. CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED JUNE 19, 2012 2. RECEIVE AND FILE TREASURER'S REPORT DATED APRIL 30, 2012 3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED APRIL 30, 2012 4. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR ECONOMIC DEVELOPMENT / HOUSING MANAGER AND MARKETING / ECONOMIC DEVELOPMENT MANAGER TO ATTEND THE ICSC WESTERN CONFERENCE IN SAN DIEGO ON SEPTEMBER 19 -21, 2012 5. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH THE LA QUINTA CHAMBER OF COMMERCE FOR FISCAL YEAR 2012/2013 6. ACCEPTANCE OF OFFSITE AND ONSITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP 29436, HIDDEN CANYON, IVANHOE LA QUINTA COVE, LLC 7. ADOPTION OF A RESOLUTION REQUESTING THAT THE COUNTY OF RIVERSIDE PLACE COLLECTION COSTS FOR SOLID WASTE HANDLING SERVICES AT SINGLE - FAMILY DWELLINGS ON THE TAX ROLLS (Resolution 2012 -0361 8. APPROVAL OF CITY OF LA QUINTA ECONOMIC. DEVELOPMENT PLAN FOR FISCAL YEAR 2012/2013 9. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH FG CREATIVE, INC. 10. APPROVAL OF CITY OF LA QUINTA MARKETING PLAN FOR FISCAL YEAR 2012/2013 11. APPROVAL OF THE INVESTMENT ADVISORY BOARD 2012/2013 WORK PLAN 12. APPROVAL OF THE DECLARATION OF SURPLUS PROPERTY CITY COUNCIL MINUTES 4 JUNE 19, 2012 13. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH RBF CONSULTING TO PREPARE THE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE FOR THE HIGHWAY 111 AT WASHINGTON STREET INTERSECTION IMPROVEMENTS, PROJECT 2011 -01 14. APPROVAL OF A MAINTENANCE SERVICE AGREEMENT WITH CLEANSTREET, INC. TO PROVIDE STREET SWEEPING SERVICE FOR FISCAL YEAR 2012/2013 15. APPROVAL TO AWARD A CONTRACT TO A.M. LA SALLE ELECTRIC, INC. FOR THE CITYWIDE LANDSCAPE LIGHTING MAINTENANCE CONTRACT, PROJECT 2011 -15 16. APPROVAL TO AWARD A CONTRACT FOR JANITORIAL SERVICES FOR CITY FACILITIES TO SANTA FE BUILDING MAINTENANCE. 17. ADOPTION OF A RESOLUTION ADOPTING THE INVESTMENT POLICY OF THE CITY OF LA QUINTA FOR FISCAL YEAR 2012/2013 [Resolution 2012 -037] Council Member Osborne requested that Consent Calendar Item No. 16 be moved to Business Session Item No. 3. Council Members concurred. Mayor Adolph commented that the Economic Development Plan prepared for Fiscal Year 2012/2013 (Consent Calendar Item No. 8) is a wonderful piece of literature, and thanked staff. Regarding Consent Calendar Item No. 15, Mayor Adolph expressed concern that the reduction in cost allocated to the citywide lighting maintenance contract may cause a delay in maintenance responses. Public Works Director Jonasson explained that the reduction was to inspection services, not the repair or maintenance of light fixtures. Regarding Consent Calendar Item No. 13, Mayor Adolph asked if the agreement for project 2011-01 would include improvements to the traffic island at the Washington Street / Highway 111 intersection that is currently just decomposed granite and a few boulders. He asked staff to consider installing synthetic turf. Public Works Director Jonasson said that he will attempt to include this island in another project that may have funds or materials available for this site. Regarding Consent Calendar Item No. 11, the Investment Advisory Board Work Plan, Mayor Adolph stated that it must include the City's number one goal of fiscal security and investment security. Finance Director Falconer stated that this will be CITY COUNCIL MINUTES 5 JUNE 19, 2012 incorporated in the Work Plan by the Investment Advisory Board as part of their investment policy review. Regarding Consent Calendar Item No. 5, Council Members Evans, Franklin, Osborne and Mayor Adolph disclosed their membership in the La Quinta Chamber of Commerce. Council Member Evans commended staff on the work done with FG Creative to incorporate health and wellness marketing, cross promotions with SilverRock, and exploring opportunities with GoldenVoice. MOTION — A motion was made by Council Members Evans /Henderson to approve the Consent Calendar. items, with the exception of Item No. 16, as recommended, with Item Nos. 7 and 17 being adopted by Resolution Nos. 2012 -036 and 2012- 037 respectively. BUSINESS SESSION 2. CONSIDERATION OF AN AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN THE CITY OF LA QUINTA AND THE COUNTY OF RIVERSIDE Management Analyst Santana presented the staff report, and Captain Frank Taylor answered Council questions. In response to Council Member Osborne, Captain Taylor stated that they have been operating with three motor officers, but starting today, a forth is in training in La Quinta. Mayor Adolph asked if funds became available for a fifth motor officer, would one be available. Captain Taylor responded that several motor officers were identified in the interview process and one could be made available should the Council decide to add a fifth back into the budget. Council Member Osborne expressed concern regarding the frequent 'change in La Quinta Chiefs and Deputies, and asked Captain Taylor if there was a way to reduce turnover. Captain Taylor explained that turnover has been due to retirements and promotions but the department does make a point to assign staff to La Quinta who have a sense of ownership in the community. The department does its best to keep the community policing model in place so that residents become familiar with Officers. Captain Taylor said that the department's hope for the future, when staffing levels come back, is to set a platoon -type format where the same people work in La Quinta every day, rather than rotating officers in as needed. CITY COUNCIL MINUTES I 1 6 JUNE 19, 2012 In response to Council Member Osborne, Captain Taylor stated that the Business District Community Service Officers spent their entire shifts, less commuting time, in the La Quinta Highway 1 1 1 corridor, Old Town and the Village area. Council Member Franklin asked if the City is charged for officers' travel time to and from the Thermal headquarters. Captain Taylor said yes, a shift starts and ends at the Thermal headquarters, but the City does not get charged if an Officer is called away from the City for more than thirty minutes for mutual aid in another city. Council Member Henderson said that the mileage from the Thermal headquarters to the La Quinta city border is about 3 %s to 4 miles. Council Members expressed concern about the frequent change in Police Chiefs. Chief Taylor stated his regret in the news that he would be retiring very soon. Chief Taylor stated that he did not intend to leave and had hoped to be the La Quinta Police Chief for a long time, but due to economic and contractual changes in the department, this change was necessary. In response to Mayor Adolph, Captain Taylor said that La Quinta's facility rate cost for the Thermal station would not be radically different according to the Police contracts person. Council Member Henderson said that she reminded Supervisor Benoit that the RDA funds used to build the Thermal Police Station came out of the La Quinta because their RDA area stretched into La Quinta's incorporated area. All the growth was in La Quinta and all the increment dollars are from that growth. In response to Council Member Osborne, Captain Taylor said that any reduction in the number of School Resource Officers (SRO) has repercussions across the community. The time the SROs spend interacting with youth prevents calls for service from street patrols. SROs serve as a proactive prevention strategy. Council Member Evans noted that the school district and City each paid for fifty percent (50 %) of the SROs expenses until last year. The Council voted to pay one hundred percent (100 %) of the cost last year because of the importance of their work. MOTION — A motion was made by Council Members Osborne /Evans to approve the agreement for law enforcement services between the City of La Quinta and the County of Riverside. Motion passed unanimously. CITY COUNCIL MINUTES 7 JUNE 19, 2012 3. APPROVAL TO AWARD A CONTRACT FOR JANITORIAL SERVICES FOR CITY FACILITIES TO SANTA FE BUILDING MAINTENANCE. [Formally Consent Calendar Item No. 161 Council Member Osborne asked for the outcome of Council's request to include in the Request for Proposals, a means of encouraging local firms to submit proposals. Building and Safety Director Butler explained the selection and grading process, which included points for local presence and for ability to provide timely service. He said that no proposals were received from La Quinta businesses. Mr. Butler said that the selected company is required to hire the existing onsite janitors if possible. Council Member Osborne said that he hopes the selected firm will purchase its supplies from local businesses. MOTION — A motion was made by Council Members Osborne /Henderson to award a contract for janitorial services for city facilities to Santa Fe Building Maintenance for one year in the amount of $113,990. Motion passed unanimously. STUDY SESSION NONE ' REPORTS AND INFORMATIONAL ITEMS Coachella Valley Conservation Commission (CVCC) — 'Council Member Evans reposted that the Commission approved its annual budget, which included a reduction to biology consultants and a new FTE biologist on staff. CVCC will renew the agreement with UC Riverside for multi- species habitat monitoring. The proposal from the Bighorn Institute to monitor the bighorn sheep, formally done by the Department of Fish and Game, was not approved. A new RFP will be issued for this monitoring. Ms. Evans reported that the CVCC has purchased additional land, contiguous to existing conservation land, in the Salton Sea area and the Thousand Palms- Desert Hot Springs area. Energy and Environmental Resources Committee (EERC) — Council Member Evans reported that EERC renewed the contract for less than $5,000 with College of the Desert for the Partnership and Community Education called PACE for a landscape certification course. Ms. Evans stated that as a result of a grant received, there is now a Coachella Valley Plug -In Electric Vehicle Coordination Council which is in the process of defining its role. DEPARTMENT REPORTS — No Additional Reports CITY COUNCIL MINUTES 8 JUNE 19, 2012 MAYOR'S AND COUNCIL MEMBERS' ITEMS Mayor Adolph gave an update on the County progress in identifying the cause and the solution regarding the odors believed to be coming from California Bio Mass. Council Member Evans commended the article about Council Member Henderson in the Coachella Valley Beacon Council Member Osborne said he was concerned about the City's Sphere of Influence and asked if staff would examine means to reduce the City's exposure. City Manager Spevacek said that the issue will be on the agenda in October or November. Council. Member Franklin commented on the memorial ceremony for Tom Genovese, which was lovely and tasteful, and the bronze sculpture "Leader of the Pack" is magnificent. Ms. Franklin thanked Mayor Pro Tern Henderson for the wonderful MC job she did. PUBLIC HEARINGS — NONE The City Council recessed at 7:06 p.m. to the City as Successor Agency to the Dissolved La Quinta Redevelopment Agency, followed by the La Quinta Financing Authority and the La Quinta Housing Authority meetings. The City Council meeting was reconvened at 7:11 p.m. CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS, SKI HARRISON AND TERRY DEERINGER REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6, MEET AND CONFER PROCESS The City Council recessed to Closed Session at 7:11 p.m. The City Council meeting was reconvened at 7:43 p.m. with no decisions being made in Closed Session which require reporting pursuant to Government Code Section 54957.1 (Brown Act). ADJOURNMENT There being no further business, it was moved by Council Members Evans /Franklin to adjourn at 7:43 p.m. Motion passed unanimously. CITY COUNCIL MINUTES 9 JUNE 19, 2012 Respectfully submitted, Susan Maysels, Inter'Im City Clerk City of La Quinta, California CITY COUNCIL MINUTES 10 JUNE 19, 2012