2012 07 11 IABP.O. Box 1504
LA QUINTA, CALIFORNIA 92247-1504
78-495 CAi.LF TANIPICO
LA QUIN'I'A, CALIFORNIA 92253
AGENDA
INVESTMENT ADVISORY BOARD
Caucus Room
78-495 Calla Tampico- La Quints, CA 92253
July 11, 2012 - 4:00 P.M.
VIA CONFERENCE CALL: Kurt Mortenscin
218 Main St., S.W.
Menahga, MN 56464
I CALL TO ORDER
a. Pledge of Allegiance
b. Roll Call
11 APPOINTMENT OF OFFICERS
(7 6 0) 7 7 7 - 7 0 0 0
FAX (760) 777-7101
A. Appointment of Investment Advisory Board Chairperson
B. Appointment of Investment Advisory Board Vice -Chairperson
III PUBLIC COMMENT - (This is the time set aside for public comment on any matter not
scheduled on the agenda.)
IV CONFIRMATION OF AGENDA
V CONSENT CALENDAR
A. Approval of Minutes of Meeting on June 13, 2012 for the Investment Advisory Board
VI BUSINESS SESSION
A. Transmittal of Treasury Report for May 2012
B. FY 2012/2013 Meeting Schedule
VII CORRESPONDENCE AND WRITTEN MATERIAL
A. Month End Cash Report - June 2012
B. Pooled Money Investment Board Reports - May 2012
C. Distribution of Investment Policies for Fiscal Year 2012/2013
Vill BOARD MEMBER ITEMS
IX ADJOURNMENT
Ft)UIC 1110TICES
The La Quinta Caucus Room is handicapped accessible. If special equipmentis neadedforthe hearing impaired, please callthe Finance Department at777 7150, twenty-
four (241 h ... s in advance of the meeting and accommodations will be made.
Any writings or documents provided to a majority of the Investment Advisory Board regarding any item on this agenda will be made available far public inspection at the
City Clerk counter at City Hall located at 78-495 Calls Tampico. La Quints, CA 92253, during normal business hours.
INVESTMENT ADVISORY BOARD
Meeting
June 13, 2012
I CALL TO ORDER
Regular meeting of the La Quinta Investment Advisory Board was called to order at the
hour of 4:00 p.m. by Chairperson Spirtos followed by the Pledge of Allegiance.
(At this time Ms. Orrantia placed the conference call to the City Attorney.)
PRESENT: Board Members Blum, Spirtos, Park & Donais
ABSENT: Board Member Mortenson
OTHERS PRESENT: John Falconer, Finance Director, Frank J. Spevacek, City
Manager, Kathy Jenson City Attorney, (via teleconference
call) and Vianka Orrantia, Senior Secretary,
11 PUBLIC COMMENT - None
III CONFIRMATION OF AGENDA - Confirmed
Ms. Orrantia noted a correction to the meeting minutes dated May 9, 2012,
page 1, section V. Business Session, Item A, first sentence, in addition to a
correction to the attachment to V. Business Session A, Item B, page 4 of the
proposed Investment Policy, corrected copies were distributed to the Board.
IV CONSENT CALENDAR
1 Approval of Minutes of Meeting on May 9, 2012 for the Investment Advisory
Board.
MOTION - It was moved by Board Members Park/Donais to approve the Minutes
of May 9, 2012, as amended. Motion carried unanimously.
V BUSINESS SESSION
A. Transmittal of Treasury Report for April 2012
Mr. Falconer presented and reviewed the staff report for the month of April
advising the Board of a decrease in the portfolio size by $764,000 ending the
month of April at $172.2 million. Mr. Falconer also reported on the maturity of
two notes, a U.S. Government Sponsored Enterprises Federal Home Loan
Discount Note and the maturity of a U.S. Treasury Note; both were reinvested.
In addition, Mr. Falconer reported on the maturity of the 2004 Non -Housing
bond issue for the Nissan expansion. Mr. Falconer further advised that the
primary reason for the decrease in the cash balance was a result of various
capital improvement projects payments, which totaled $708,000 for the month
of April. Page three included the breakdown of the total as follows: Coral
Mountain Apartments totaled $598,000; Washington Street Apartment
Rehabilitation totaled $40,000 and the proposed roundabout at Eisenhower and
Sinaloa totaled $20,000.
Mr. Falconer reported that the portfolio's average maturity had decreased by 13
days from the prior month, with the current average maturity at 61 days. He
further reported that the portfolio performance had increased by 1 basis point
from the prior month, ending the month at .35 % and the pooled cash
investments at .45%.
Mr. Falconer noted that any future short-term investments would be made in
commercial paper.
Mr. Falconer advised that page 6 reflects an unrealized gain of approximately
$11,000 for the month, with an overall total of $172,000,600 in investments;
with the portfolio near amortized costs. It was noted that this year's portfolio
will not include a GASB 31 adjustment recognizing interest income. Mr.
Falconer further advised that page 7 reflects a draw down in LAIF ending the
quarter at $35,210 and Rabobank's draw down ending the month at $16,478.
In response to Board Member Donais, Mr. Falconer advised that the interest
income for Rabobank currently remains at 49 basis points.
In response to Chairperson Spirtos, Mr. Falconer advised that the Coral
Mountain Apartment project is a multi -year project with a projected completion
of approximately four years.
2
General discussion ensued amongst the Board and Frank Spevacek, City
Manager regarding the funding of the Coral Mountain Apartments and its
estimated completion.
MOTION - It was moved by Board Members Donais/Park to review, receive, and
file the Treasurers Report for April 2012. Motion carried unanimously.
B. Consideration of the Fiscal Year 2012/2013 Investment Policy and Work Plan
Items
Mr. Falconer gave a brief overview of the Investment Advisory Board Work Plan
and the Investment Policy.
Mr. Falconer advised that the Investment Advisory Board's Work Plan for Fiscal
Year 2012/2013 is to ensure that the Board's responsibilities comply with
Municipal Code section 2.70.030.
Mr. Falconer advised that the 2012/2013 Investment Policy is presented in two
versions, a final redlined version and a revised version with the corrections
and/or changes incorporated within the policy.
Chairperson Spirtos noted that within the policy in various places the policy still
reads "City of La Quinta Redevelopment Agency," and should be corrected to
read "Successor Agency to the City of La Quinta Redevelopment Agency."
Chairperson Spirtos also noted the following correction:
Page 9 second paragraph should read: In addition, the Treasurer may
investment in an interest bearing active deposit [ ... I
Kathy Jenson, City Attorney noted the following correction:
Page 24 Appendix E - Item 4. Broker/Dealer Services - Banc of America
Securities/ -Merrill Lynch, San Francisco. (Delete space between
slash and Merrill.)
MOTION - It was moved by Board Members Blum/Park to approve the
Investment Policy for 2012/2013 with the minor corrections. Motion carried
unanimously.
VI CORRESPONDENCE AND WRITTEN MATERIAL
3
A. Month End Cash Report — May 2012
Mr. Falconer presented and reviewed the month end cash report for the month
of May.
In response to Mr. Spevacek, Mr. Falconer advised that he was unsure if LAW
had caps on investments or if they had maximum limits.
Noted and Filed
B. Pooled Money Investment Board Reports — April 2012
Mr. Falconer presented and reviewed the Pooled Money Investment Board
reports for the month of April.
Noted and Filed
Vil BOARD MEMBER ITEMS
Chairperson Spirtos advised the Board of the upcoming City Council meeting on
June 19, 2012 at 3:00 p.m., which will entail the interviews for the vacancies
for all Boards and Commissions. She further advised that Board Member Blum's
term will expire on June 30, 2012 and that he will be reapplying to the Board.
In response to Chairperson Spirtos, Mr. Falconer advised that the Investment
Advisory Board meeting schedule is approved at the July Investment Advisory
Board meeting as well as the approval by the Board to go dark in the month of
August.
Chairperson Spirtos at this time thanked the Mr. Spevacek and Ms. Jenson for
their attendance.
Vill ADJOURNMENT
MOTION - It was moved by Board Members Park/Blum to adjourn the meeting at 4:45
p.m. _Motion carried unanimously.
Senior Secretary
F1
W
INVESTMENT ADVISORY BOARD
Meeting Date: July 11, 2012
HALTANAbANS
Transmittal of Treasury Report
for May 31, 2012
BACKGROUND:
Business Session: A
Attached please.find the Treasury Report for May 31, 2012.
RECOMMENDATION:
Review, Receive and File the Treasury Report for May 31, 2012.
John M. Falconer, Finance Director
MEMORANDUM
TO: La Quinta City Council
FROM John M. Falconer, Finance Director/Treasurer
SUBJECT: Treasurer's Report for May 31, 2012
DATE. June 29, 2012
Attached is the Treasurer's Report for the month ending May 31, 201Z The report is submitted to
the City Council each month after a reconciliation of accounts is accomplished by the Finance Department.
The following table summarizes the changes in investment types for the month- '
Investment
Be innin
Purchased
Notes
Sold/Matured
Other
Ending
Chan a
LAIF
Interest bearing active bank deposit
$ 35.510.862
39,928,765
$ 4,400.00()
16,082
0
$ 39,910,B62
4.400,000
Certificates of Deposit
724,000
39,944,847
16.082
US Treasuries
US Gov't Sponsored Enterprises
73,368,195
8,996,956
12,000.000
(2)
(12,401,000)
1,503
724.000
72,968,698
0
(7399,497)
Commercial Paper
Corporate
9,998,388
10,000,000
(2)
(2)
(10.000,000)
694
(2,046)
8.997,650
9,996.342
694
Notes
0
(2,046)
Mutual Funds
-§ubtotal
3.3 7,985
$ 171,925,151
4 2,211
$ 26,818.293
(2)
(1)
(40,:228�81
3715
0
3,763,623
-
0
365,638
L
I
Zli (22,441,288
2.,
$ 3,866 1
$ 176,36�,-022
T —4
,380,871
Cash
0
T— E2.7E26,1140
I otal $ 107,011
7 '107 011
I certify th ' at this report accurately reflects all Pooled investments and is in compliance with the California
Government Code, and is in conformity with the City Investment Policy.
As Treasurer of the City of La Quinta, I hereby certify that Sufficient investment liquidity and anticipated
revenues are available to meet the pools expenditure requirements for the next six months. The City of
La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York
Monthly Custodian Report to determine the fair market value of investments at month end.
7- 2-- L01)
Finance Directorfrmasurer Date
Footnote
(1) The amount reported represents the net increase (decrease) of deposits and withdrawals from
the previous menth.
(2) The amount reported in the other column represents the amortization of premium/discount for the
month on US Treasury, Commercial Paper and Agency investments.
(3) Th a cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments
before warrants are presented for payment by the payee at the bank.
Treasurer's Commentary
For the Month of May 2012
Cash Balances - The portfolio size increased by $7.1 million to end the month at $179.29
million. Major revenues consisted of $1.78 million in property tax receipts, $916,000 in
Transient Occupancy Tax collections, $1.54 million in sales tax and triple flip sales tax
revenue, $1.58 million in motor vehicle in lieu fee revenue from the County, and $418,000 in
lighting and landscaping collections. No significant capital project expenditures were incurred
(fess than $40,000 in the month)
Investment Activity - The investment activity resulted in an average maturity increase of one
(1) day from the prior month to end the month of May at 62 days. The Treasurer follows a
buy and hold investment policy with two (2) US Treasury Bill purchases totaling $12 million
offsetting two (2) maturing Treasury Bills totaling $12.401 million. Also, the Treasurer
purchased two (2) Commercial Paper investments totaling $10 million to offset two (2)
maturing Commercial Paper investments totaling $10 million. The sweep account earned $6
in interest income for the month of May and the bank fees for the month were $ 1,169 which
resulted in a net decrease of $1,163 in real savings.
Portfolio Performance - The overall portfolio performance had a one (1) basis point decrease
from the prior month and ended at .34% for the month, with the pooled cash investments at
.43%. The portfolio yield should continue to stay at these levels for the near future. At this
time last year, the portfolio was yielding .41 % which reflects the current interest rate
environment.
Looking Ahead
In the short term, the Treasurer will be investing in short term commercial paper or GSE
paper.
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May 31, 2012
.q.. 'eu,
5.17%
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109
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5.06%
m
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0CI 2007
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99
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&14%
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123
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333%
422%
N
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Feb 208
4 12%
324%
185%
86
2,07%
462%
Ma, 20013
407%
283%
367%
74
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4,16%
AD, 2008
345%
327%
341%
82
170%
378%
May2008
3 14%
327%
3 17%
63
1,92%
3,V]%
Jona 2008
309%
1 N%
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w
2 14%
307%
FY 08109
July 2008
299%
193%
277%
62
1,70%
1,68%
229%
275%
289%
kugus12008
3 16%
192%
288%
61
169%
189%
214%
238%
2 16%
2 79%
Sept2008
281%
192%
264%
37
1.42%
179%
196%
200%
2N%
2.78%
(3ct 2008
266%
261%
261%
29
090%
1.40%
1.72%
150%
213%
277%
Nov 2008
2,38%
236%
2W%
64
0,15%
049%
207%
2.71%
Dec 2008
1 (R)%
0,18%
142%
116
0,05%
0,25%
104%
1,25%
145%
257%
13,, 2009
136%
0,18%
1 m
82
0,15%
Om%
0,59%
0.88%
097%
235%
Feb 2009
123%
0,18%
111%
75
030%
050%
OA3%
061%
ON%
031%
2,05%
Mar 2009
126%
018%
1 13%
69
0,20%
042%
070%
088%
ON%
048%
i1m
Ap,2009
094%
0 18%
085%
5`1
031%
0 33%
0.59%
088%
037%
1112%
May 2009
092%
018%
O�%
80
018%
030%
053%
088%
028%
1,61%
Joule 2009
085%
029%
080%
0.20%
0,35%
0,55%
1.13%
023%
153%
FY09110
July 2W9
069%
030%
065%
0.19%
0.28%
047%
020%
1 M%
Augusl2GO!
064%
030%
061%
92
0,16%
026%
046%
100%
028%
1.04%
Sept 2009
056%
0,31%
053%
112
012%
,
0,19%
0,41%
1,00%
024%
093%
Gct 2009
0.52%
031%
0,50%
0
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0.19%
Om%
im%
019%
075%
Nov 2009
ON%
031%
053%
152
0,04%
0,14%
0.32%
100%
0.75%
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ON%
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0,51%
239
0.11%
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0.16%
100%
0 15%
0,16%
061%
Jaa 20 10
046%
0 15%
043%
179
006%
0.14%
O�%
ON%
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057%
Feb2010
051%
016%
048%
162
0,13%
0.19%
0,32%
0.88%
0,15%
ON%
Mar 2010
050%
016%
0.47%
172
0.15%
0.24%
0.38%
Z
0 20"'
058%
Apl-2010
0.52%
016%
O"l8%
162
0,15%
0.24%
0,49%
1'-0W0%
0,23%
0,55%
0,59%
May2010
052%
016%
0,413%
116
017%
O.M%
0,37%
0"%
2
It '%
056%
FY 10111
June 2010
July 2010
0,43%
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Ok9%
OU%
IU
OA6%
O'�%
O.�%
063%
032%
05�3%
Auqust2Ol(
049%
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047%
0,46%
119
108
0.16%
020%
0.30%
OZ3%
028%
0,53%
Sept 2010
055%
0.15%
051%
107
015%
019%
026%
0,38%
025%
0,51%
Oct 2010
0,55%
015%
0,51%
88
0.16%
0,19%
0,27%
O.W%
0.24%
Om%
N.2010
0�3%
0,15%
049%
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0.17%
0.23%
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0,48%
D.2DIO
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0 14%
0,52%
265
018%
0,21%
0,28%
050%
023%
045%
Jar, 2011
051%
0,14%
043%
206
0 16%
0 16%
019%
030%
063%
0,23%
0,46%
Feb 2011
055%
0 17%
046%
210
015%
0,18%
0,17%
028%
0,31%
063%
O�63%
024%
O�%
Mar2011
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017%
045%
218
005%
013%
026%
075%
023%
0 231�
051%
Aor20lI
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0 17%
048%
192
005%
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0,28%
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020%
0,50%
059%
May 2011
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0 17%
041%
1 N
0.06%
012%
020%
0,50%
0,16%
041%
FY 11112
Jur. 2011
July 2011
053%
053%
G 00%
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035%
126
003%
0.10%
020%
038%
015%
045%
August 201
060%
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0,35%
038%
112
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0,12%
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020%
014%
O.M%
Sept 2011
0 N%
003%
039%
�02
24
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013%
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Oct 2011
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117
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0 13%
014%
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Nov 2011
0,52%
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037%
94
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OJ06%
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025%
0 15%
039%
Dec 2011
048%
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035%
N
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0.07%
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0.10%
025%
014%
040%
Jap 2012
045%
003%
034%
74
0,05%
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011%
0,11%
0 13%
025%
014%
039%
Feb 2072
049%
005%
036%
72
0.12%
015%
0,17%
025%
014%
0 17%
039%
039%
Ma, 2012
044%
005%
034%
74
008%
0.14%
0.19%
025%
0,18%
Om%
Apr2012
044%
ON%
035%
61
0,10%
0,15%
0.19%
025%
020%
037%
May20l
0,43%
009%
O�U%
A?
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10
INVESTMENT ADVISORY BOARD MEETING BUSINESS SESSION: B
Meeting Date: July 11, 2012
ITEM TITLE
Meeting Schedule for Fiscal Year
2012/2013
BACKGROUND:
Attached find a list of meeting dates for Fiscal Year 2012/2013.
RECOMMENDATION:
Approve the meeting schedule of the Investment Advisory Board for Fiscal Year
2012/2013.
a�-
TO:
FROM:
DATE:
RE:
MEMORANDUM
Investment Advisory Board Members
John M. Falconer, Finance Director
July 11, 2012
Schedule of Investment Advisory Board Meeting Schedule
The City Ordinance specifies that the Investment Advisory Board usually will meet
monthly unless the Board with Council concurrence believes less frequent meetings
are considered necessary. For the last several years the Board has met monthly
however, in the past the Board has elected to not meet in August. Listed below are
meeting dates for the Boards review.
Monthly
July 11, 2012
August 8, 2012
September 12, 2012
October 10, 2012
November 14, 2012
December 12, 2012
January 9, 2013
February 13, 2013
March 13, 2013
April 10, 2013
May 8, 2013
June 12, 2013
Quarterly
September 12, 2012
December 12, 2012
March 13, 2013
June 12, 2013
Please consider the schedules for Fiscal Year 2012/2013 and give Staff direction.
INVESTMENT ADVISORY BOARD
Meeting Date: July 11, 2012
TITLE:
Month End Cash Report - June 2012
BACKGROUND:
Correspondence & Written
Material Item A
This cash report is not a complete Treasury Report (exclude petty cash, deferred
compensation and fiscal agent balances), but would report in a timely fashion
selected cash balances.
RECOMMENDATION:
Information item only.
'-� John M. Falconer, Finance Director
09
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Bill Lockyer, State Treasurer 1%
Inside the State Treasurer's Office
Local Agency investment Fund (LAIF)
PMIA Performance Report LAIF Performance Report
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6/15/2012
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0.37
246
6/17/2012
0.36
0.37
246
6/18/2012
0.36
0.37
241
6/19/2012
0.36
0.361
246
6/20/2012
0.36
0.36
252
6/21/2012
0.35
0.36
252
6/22/2012
0.35
0.36
253
6/23/2012
0.35
0.36
253
6/2412012
0.35
0.36
25
6125/2012
0.34
0.36
257
6/26/201?
035
036
272
/27/26,2 1
0!35
0!36,
273
6/28/2012 1
0.351
0.361
2651
Taily yield does not reflect capital gains or losses
Corporate E
0.00%
Commercial Papi
4.83%
Time Deposits
6.79%
CDs/BN
15.35%
Quarter ending 03/31/2012
Apportionment Rate:
Earnings Ratio:
Fair Value Factor:
Daily:
Quarter To Date:
Average Life:
0.38%
.00001033084098709
1.001211113
0.38%
0.39%
243
PMIA Average Monthly Effective Yields
MAY 2012 0.363%
APR 2012 0.367%
MAR 2012 0.383%
Pooled Money Investment Account
Portfolio Composition
$64.2 Billion
05/31/12
Loans
14.11%
Agencies Mortgages
10-09% 0.53%
Treasuries
48.30%
3
�111 �U"14011 �Vbutjtb
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TreasuryDirect
rvar. � 111�ttcla�al I A11.1.1irl1r,rul, DaU & L,11111 A.1a., Oaa ' Rcr—I 6,11 Ault-, ktIcat,
Recent Bill Auction Results
sec. it,
I��taa
Meau'lo,
Eii—ant
1—suarat
N.-
1—
Date
fol�
Rate
R.I. %
'ec $100
Coso,
......
-6-, , I,
a, - -I,
as
99 995333
9127954114
13-WEEK
06 2: a0012
9 ?7 2012
R�
090
OX61
096
9 9 75986
r12795635
76 WEEK
06 28 2.1�
12 21 2012
0,150
1 112
9 11161
9127956Y2
52 WEEK
G6 ?R 2012
06 27-2013
0 205
0 ?08
99 792722
91?7a56W6
4 WEEK
06 21 2%2
U-19-2012
0 050
0.05,
99 996111
9127a55XS
13 WEEK
06 2 2 0 2
0 9-20 2012
0 095
0.096
99 975986
9127955CI
26-WEEK
06-11 2012
12 20 20c2
0 ISO
. 152
99 924167
9r27950.4
4 WEEK
06 14 2012
07 12 2012
0 055
0 05E
99 995722
9127955W7
13 WEEK
06 �4 2012
09 13 2017
ORES
a 066
99,9M514
91279S6119
26-WEEK
06 4-2ml
12-13 2012
0.140
UJ42
99 919222
91279SSQO
a-.EEK
06 07-2012
07 05-2012
0.040
0041
99 996899
912,95sul
13-WEEK
06 07-2012
D9 06-2012
0,075
0 076
99 981042
91279S6GI
26-.EEK
06 07-2012
12 06 2012
0,130
0.132
99 934278
9127955V8
4 WEEK
05-31 2012
06 26 2011
0.6.
OR6,L
99.995333
9127953119
13-WEIK
05-31-2012
08-30-2012
0,085
0.086
99 97851�
9127956CO
2E-WEEK
05-31 2012
11-29-2012
OMO
0.142
99,929222
9127956JO
52 WEEK
05-31-2012
05-30-2013
0 185
MIR
99812944
qI279s6h,
4-WEEK
05 24-2m2
06-21 2012
0 065
0.066
99 994944
912 M55ta
13-WEEK
05-24-2012
08 23-2012
0,085
0 086
99,978514
91279SY9s
26 WEEK
Os 7r-2012
11-23-2012
0,140
0 142
99,918833
9127956T3
4 WEEK
05-11-2M
06 14 2012
OR75
0.076
49 iatu 67
91�195556
13-WEEK
05 17 2012
0-16 2012
0�095
0,096
99,975986
9127956132
26-.FEK
05-17-2012
11-15-2012
0 145
0,147
Kq 926694
912795SLI
4-WEEK
05-10-2012
06-07-2012
0,075
0,076
99 994167
9127955R6
13-WEEK
05-10-2012
08 09-2012
0,09G
0,091
v9 977250
9127956A4
26-WEEK
05 10 2012
11-08-2012
0 145
0 147
99,526694
9127956SS
4-WEEK
05 03 2012
05-31-2012
a 080
0,08,
99,993778
9127953S8
13-WEEK
05-03-2012
08-02-2012
0,095
0.096
99,975986
912795SY3
26 WEEK
05-03 2012
U-01 2012
0 145
0,147
99 926694
912795611
52 WEEK
05-03-2012
OS-02 2013
CARS
0 t8a
99 8121"
9127956LO
4 WEEK
04-26-2012
05-24-2012
OR15
0 076
99,994107
912795SP2
13-WEEK
U-26 2012
07-26-2012
0 080
008,
99 979776
912,95,8`4
2I-.EEK
04-26-2112
10 25-2012
0 130
0 132
94 934276
9111956N,,
4 WEEK
04-19-"12
05 17-2012
0 065
0,066
99 99044
qt2'55N?
13-WEEK
Qa 19-2012
07 r9 2012
0.080
0 0.1
P) �19178
9Q7955X5
26 WEEK
04-19 2012
10 18 2012
OA35
oI31
va 931 so
9121955G2
4 WEEK
01-12 2012
05-10-2.12
0 PER
0 08,
'ai,9931 18
s127959.9
13-.EEK
04-12-2012
07 12-2012
0,065
0 086
9 12 7q55W7
26 WEEK
Oa-12 Z012
10 1 1012
0 so
0 152
9a 924167
"17116.8
4 WEEK
04-05 2012
05 03 2012
0 055
11
99 995721
9U7953tJ9
Effective With the 11/2198 aticton, all bills ane auctioned using the single-pra:ed method.
F1111.1! at 1Pfcr,PiV. Art I Lay, & G.11�,Iace I Privacy K La,l huticev I aktSite Ternis & CcuPtiflar,, I ,,,y,jbiI ty I Det,Qiality
J-�- la`Prafta�ailt rl( niy-TPEO.�Lav, Bcreru Cif t0i, Riblic Dola!
http://www.treasurydirect.gov/RI/0FBills 7/2/2012 4
IIVL�� JL-JfVILU� MIU I LF3 t%UL;LIUII AUSUILS
Page I of I
TreasuryDirect
HrrrI. � 1.1111141,coll I A11.c,1.111r1,,H1, Da" & Results I L�tcst Auction D�La , Rece,, N�,,, 3,rd, t,j, R,,w,
Recent Note, Bond, and TIPS Auction Results
Secitril,
Terr.
Type
I ....
Miulurit,
Dnetea,
1.1d
Price
.ppa
Date
..'a %
%
- �100
CUSXp
2 YEAR
NOTE
07-02-2012
Ob 30 2014
0 250
0 313
gf� a74629
912828cfe.
5-Y'AR
NOTE
07-02-20
06-30 2017
0,750
0 752
99 990199
912828TB6
7 YEAR
NOTE
li 0 0�2
2 20,2
00 2011
1 010
1 011
94 491911
912SIST-
YEAR
S-MONTH
TIPS
07
6 29 2 2
;0
H2 5 2W
0,750
0�520
108 226101
90810QV3
3 YEAR
NOTE
06 15 2012
06 15 2015
R 375
0 387
99 964243
9WU8SZ4
9 YEAR
it MONTH
NOTE
, 6 15-2012
D5 15 2022
1 750
1 622
101 167093
IJ12828SV3
29-YEAR
11 MONTH
BONn
06 15-2012
05 15�O,f2
3,00r)
2,720
105 703794
91281fQW,
2 YEAR
NOTE
05 31 2012
05 31 2014
0,250
0,J00
(IR 9003 74
912828SWI
5 XP
NOTE
05 3f-�012
05 3�-2017
. e25
0 "ici
99 311�54
912828SY7
1-Y'AR
N OTE
05-31 2012
05-31 2019
1 125
1 203
99 4778bl
912828SX9
i 9-Y EAR
8 MONTH
TIPS
05-3 -2 12
1 0
0 1-15 2022
0 125
-R391
V)6 '158569
912823SA9
'_YE R
N OTE
05 15-2012
05-15-2015
0,250
HAW
99,666118
9128213SUS
YEAR
NOTE
01 15 -2012
05-1�-2021
1 750
1655
99.045657
912828SV3
1 30-YEAR
We.
0 5 5 -2012
05 15-20a2
1 000
3 090
98 2`iam
912810QW1
2-YEAR
NOTE
04-30-2012
04-30 2014
D 790
0.270
99 960135
912828SR2
5-YEAR
IT PS
(M-30 2012
04 15 2017
0.125
-1 080
106 .389051
912828SQ4
S-YEAR
NOTE
04-30-2012
04-30 2017
0,875
0881
q`i�941438
91282OSSO
7-YEAR
NOTE
04-3G 2012
04-30 2019
1 250
L347
99 354100
912828�8
3 YEAR
NOTE
(M 16 2012
Ot 15 2015
0,375
0,427
99 845296
912828firic
9-YEAR
TO MONTH
NOTE
(M-16-2012
02 15-2022
2.000
2043
99R16439
9128285FA
29-YEAR
10 MONTH
BOND
04 16 2M2
02-15-2047
3J25
3 230
97 993,5T
9,28H.QU5
2 YEAR
NOTE
04-02 2012
03 31 2011
0 750
03'10
ge 821248
912a28SLS
5-YEAN
NOTE
04-02-2012
03 31 2017
TROG
1,040
99a05782
9T2828SM3
7-YEAR
NOTE
Mt-02-2012
03-31 2019
1 500
1 590
9R406396
912828SNI
9-YEAR
10 MONTH
TIPS
03 30 2012
01 15-2022
0�125
0,089
102�226025
9�282HSA9
3 YEAR
NOTE
03 15-2012
03-15 2015
0,375
0 456
99,756927
912828SR
9-YEAR
11-DONTH
NOTE
03 15 2012
02 15 2022
2.000
2,076
99320389
912828SFB
29-YEAR
11 MONTH
BOND
03 15 2012
02 15 2042
3A25
3,383
95 165202
912810QU5
2-YEAR
NOTE
02-294012
D2-28-2014
a 250
0310
99860464
912828SG6
5-YEAR
NOTE
02 29-2012
02-28-2017
0 $75
0 900
99,8780a9
9f2E28S0
7-YEAR
NOTE
02-29-2012
02-28-2019
1 375
1AVJ
99�714418
912826SH4
'30-YEAR
711PS
02 29-ZO12
02-15-2042
0 750
0.770
99 347316
912810QV�
3 YEAR
NOTE
02-15-2012
02-15-201�
0 250
0 3�7
99,710759
912828SLI
10 YEAR
NOTE
02-15 2012
02-15 2022
2 00H
� 020
99al'im
R2a2HSFp
30 YEAR
WND
02 15 2012
02 15 2042
3 125
1 �10
91 903�aD
qvlHHQU5
2 YEAR
NOTE
01-31-2DI2
01-11 2014
0 250
R250
101 00000c
912828SB!
5-YEAR
NOTE
01-31 2012
01-31-2017
0,875
0 899
99 88291,f
912828SC5
7-YEAR
NOTE
01 31-?012
01 11-2019
250
J, 359
99 274515
912828SI13
10 WAR
11�
01 31-2017
01-15 20�
0,12S
0 0411
101 66183�
�1282.IAI
3 YEAR
NOTE
01 17 2012
al-15 7015
. 250
q 370
99 642W
R1)878.25
Cenotel; TIPS bond; all otber TIPS without astenfiks are H.vOi
Fl�rdlnl f Illf�-Iatcc Arl I L.11 & —,f`111 I PI-1-1 & 111,11 1.11trl I T1111 a
U-S If the T11,,,1.1, B,rrru t tj:�. 111h,
http://www.treasurydirect.gov/RI/OFNtebnd 7/2/2012 5
ri-inter version - i5oara or kjovernors or tne r eaerai xeserve �iystern Page I of 4
Selected Interest Rates (Daily) - H. 15
Current Release Release, Dates Daily Update Historical Data About Announcement$
DailyUpdate
1-1-1- . .......... ..
Release Date: June 29, 2012
The weekly release is posted on Monday. Daily updates of the weekly release are posted Tuesday through Friday on this site. If
Monday is a holiday, the weekly release will be posted on Tuesday after the holiday and the daily update will not be posted on that
Tuesday.
June 29, 2012
Selected Interest Rates
Yields in percentper annum
Instruments
2012
Jun
25
2012
Jun
26
2012
Jun
27
2012
Jun
28
Federal funds (effective) 1 2 3
0.17
0.16
0.15
0.15
Commercial Paper 3456
Nonfinancial
1-month
0.13
0.14
0.15
0.12 1
2-month
0.15
0.17
0.20
n.a.
3-month
0.20
0.21
0.23
0.19
Financial
1-month
0.12
0.16
0.09
0.12
2-month
0.16
0.20
0.14
0.15
3-month
0.21
0.20
1 0.18
0.18
CDs (secondary market) 3 7
1-month
0.20
0.20
0.20
0.20
3-month
0.33
0.33
0.32
0.33
6-month
0.49
0.49
0.49
0.49
Eurodollar deposits (London) 38
-
1-month
0.30
0.30
0.30
0.30
3-month
0.43
0.43
0.43
0.43
6-month
0.63
0.63
0.63
0.63
Bank prime loan 239
3.25
3.25
3.25
1 3.25
http://www.federalreserve.gov/Releases/H15/update/
6
71/2/2012
rnnLCr version - i3oara or k3overnors or ine r ecLerai Keserve Nystern Page 2 of 4
Discount window primary credit 2 10
0.75
0.75
0.75
0.75
U.S. government securities
Treasury bills (secondary market) 3 4
4-week
0.05
0.07
0.06
0.02
3-month
0.10
0.10
0.09
0.09
6-month
0.16
0.15
0.17
0.17
1-year
0.18
0.21
0.21
0.22
Treasury constant maturities
Nominal
1-month
0.06
0.07
0.06
0.02
3-month
0.10
0.10
0.09
0.09
6-month
0.16
0.15
0.17
0.17
1-year
0.19
0.21
0.21
0.22
2-year
0.31
0.31
0.31
0.31
3-year
0.39
0.42
0.42
0.40
S-year
0.72
0.75
0.73
0.69
7-year
1.10
1.12
1.10
1.06
10-year
1.63
1.66
1.65
1.60
20-year
2.31
2.34
2.32
2.28
30-year
2.69
2.71
2.70
2.67
Inflation indexed 12
5-year
-0.98
-0.95
-0.95
-0.95
7-year
-0.77
-0.74
-0.74
-0.76
10-year
-0.47
-0.45
-0.45
-0.48
20-year
0.12
0.12
0.11
0.09
30-year
0.51
0.52
0.49
0.49
Inflation -indexed long-term average 13
0.15
0.16
0.14
0.13
Interest rate swaps 14
1-year
0.47
0.49
0.49
0.51
2-year
0.53
0.55
0.55
0.56
3-year
0 .63
0.64
0.63
0.63
4-year
0.78
0.80
0.79
0.77
5-year
0.97
0.98
0.98
0.95
7-year
1.35
1.36
1.36
1.31
10-year
1.76
1.77
1.77
1.72
7
http://www.federalreserve.gov/Releases/H I 5/update/ 7/2/2012
Wx ��VVXIIWLO "I 111� I �U�Lal JXUbUl VU 3y SLUM Page 3 of 4
30-year
2.43
2.44
2.46
2.42
Corporate bonds
Moody's seasoned
Aaa
3.60
3.59
3.59
3.56
gas
4.99
5.00
5.00
4.97
State & local bonds
.9
3.95
5
Conventional mortgages 1 7
3.6 6]
n.a. Not available.
Footnotes
1. The daily effective federal funds rate is a weighted average of rates on brokered trades.
2. Weekly figures are averages of 7 calendar days ending on Wednesday of the current week; monthly figures include each calendar
day in the month.
3. Annualized using a 360-day year or bank interest.
4. On a discount basis.
5. Interest rates interpolated from data on certain commercial paper trades settled by The Depository Trust Company. ne trades
represent sales of commercial paper by dealers or direct issuers to investors (that is, the offer side). The 1-, 2-, and 3-month rates are
equivalent to the 30, 60, and 90-day dates reported on the Board's Commercial Paper Web page
(www.feder�ilreserve.gov/releases,�CI)�').
6. Financial paper that is insured by the FDIC's Temporary Liquidity Guarantee Program is not excluded from relevant indexes, nor is
my financial or nonfinancial commercial paper that may be directly or indirectly affected by one or more of the Federal Reserve's
liquidity facilities. Thus the rates published after September 19, 2008, likely reflect the direct or indirect effects of the new temporary
programs and, accordingly, likely are not comparable for some purposes to rates published prior to that period.
7. An average of dealer bid rates on nationally traded certificates of deposit.
8. Source: Bloomberg and CTRB ICAP Fixed Income & Money Market Products.
9. Rate posted by a majority of top 25 (by assets in domestic offices) insured U.S.-chartered commercial banks. Prime is one of several
base rates used by banks to price short-term business loans.
10. The rate charged for discounts made and advances extended under the Federal Reserve's primary credit discount window program,
which became effective January 9, 2003. This rate replaces that for adjustment credi� which was discontinued afterjanuary 8, 2003.
For further information, see www,le(lerali-esei-ve.goN,,'b�)arttdocs,�press/bereg,�2002r�2002103 l2odePiult.him. The rate reported is that for
the Federal Reserve Bank of New York. Historical series for the rate on adjustment credit as well as the rate on primary credit are
available at iv%vNN.fedei-alreserve.�,(iv/'rele�ise�,rili I 5/data,htm.
http://www.federaireserve.gov/Releases/fl I 5/update/ 7/2/2012 8
11111-1 v�l�ivil-�umuui%jvvciiiurbuiuiercueraii-,eserve6ysiem Page 4 of 4
11. Yields on actively traded non -inflation -indexed issues adjusted to constant maturities. The 30-year Treasury constant maturity
series was discontinued on February 18, 2002, and reintroduced on February 9, 2006. From February 18, 2002, to February 9, 2006,
the U.S. Treasury published a factor for adjusting the daily nominal 20-year constant maturity in order to estimate a 30-year nominal
rate. The historical adjustment factor can be found at �vwkv.trC,�SLli*�.gov,,'resotirce-ceiiier��d�ita-chart-ceiiterlintercsi-rtite�,,,. Source: U.S.
Treasury.
12. Yields on Treasury inflation protected securities (TIPS) adjusted to constant maturities, Source: U.S. Treasury. Additional
information on both nominal and inflation -indexed yields may be found at www.ire�i.Niii-Y.gov,;rcsoLiice-centcr!d�iti I i-chart-
center/interest-raies/.
13. Based on the unweighted average bid yields for all TIPS with remaining terms to maturity of more than 10 years.
14. International Swaps and Derivatives Association (ISDAV) mid -market par swap rates. Rates are for a Fixed Rate Payer in return
for receiving three month LIBOR, and are based on rates collected at 11:00 a.m. Eastern time by Garban Intercapital plc and published
on Reuters Page ISDAFIXV. ISDAFIX is a registered service mark of ISDA. Source: Reuters Limited.
15. Moody's Aaa rates through December 6, 2001, are averages of Arta utility and Aaa industrial bond rates. As of December 7, 200 1,
these rates are averages of Aria industrial bonds only.
16. Bond Buyer Index, general obligation, 20 years to maturity, mixed quality; Thursday quotations.
17. Contract interest rates on commitments for fixed-rate first mortgages. Source: Primary Mortgage Market Surveyo data provided by
Freddie Mac.
Note: Weekly and monthly figures on this release, as well as annual figures available on the Board's historical H. . 15 web sit . e (see
below), are averages of business days unless otherwise noted.
Current and historical H. 15 data are available on the Federal Reserve Board's web site (www. federalreservc.gov/). For information
about individual copies or subscriptions, contact Publications Services at the Federal Reserve Board (phone 202-452-3244, fax
202-728-5886).
Description of the Treasury Nominal and Inflation -indexed Constant Maturity Series
Yields on Treasury nominal securities at "constant maturity" are interpolated by the U.S. Treasury from the daily yield curve for
non -inflation -indexed Treasury securities. This curve, which relates the yield on a security to its time to maturity, is based on the
closing market bid yields on actively traded Treasury securities in the over-the-counter market. These market yields are calculated
from composites of quotations obtained by the Federal Reserve Bank of New York. The constant maturity yield values are read
from the yield curve at fixed maturities, currently 1, 3, and 6 months and 1, 2, 3, 5, 7, 10, 20, and 30 years. This method provides a
yield for a I 0-year maturity, for example, even if no outstanding security has exactly 10 years remaining to maturity. Similarly,
yields on inflation -indexed securities at "constant maturity" are interpolated from the daily yield curve for Treasury inflation
protected securities in the over-the-counter market. The inflation -indexed constant maturity yields are read from this yield curve at
fixed maturities, currently 5, 7, 10, and 20 years.
I
9
http://www.federalreserve.gov/Releases/H I 5/update/ 7/2/2012
1 v �imvll - uumu vi %juvuinurs vi uic rcuerai li-,.eserve �)ysiern Page I of 3
Commercial Paper
Summary Rates Volume Statistics Outstanding Year-end Maturity Distribution About Announcements
Commercial Paper Rates and Outstanding Summary D.rived from data supplied by The Depository Trust & Clearing
Corporation
Data as of June 29, 2012 Posted 3uly 2, 2012
The commercial paper release will usually be posted daily at 9:45 a.m. However, the Federal Reserve Board makes no guarantee
regarding the timing of the daily posting. This policy is subject to change at any time without notice.
Rates
AA nonfinancial
A2/P2 nonfinancial
Period
1-
1-
7-
15-
30-
60-
90-
7-
15-
30-
-
60-
90-
day
day
day
day
day
day
day
day
day
day
day
day
June
25
0.15
0.13
0.12
0.13
0.15
0.20
0.40
0.43
0.42
0.46
0.49
0.53
June
26
0.14
0.11
0.12
0.14
0.17
0.21
0.39
0.42
0.43
0.46
n.a.
n.a.
June
27
0.11
0.08
0.09
0.15
0.20
0.23
0.39
0.38
0.43
0.43
0.45
0.47
n.a.
June
28
0.11
0.11
0.08
0.12
n.a.
0.19
0.44
0.38
0.46
0.50
0 0
0_14
June
29
0.08
0.08
0.15
0.15
n.a.
0.28
0.39
0.38
0.39
0.49
0.53
0.51
051
Note: n.a. indicates that trade data was insufficient to support calculation of the particular rate.
AA financial
AA asset
-backed
Period
1-
1-
7-
is-
30-
60-
90-
7-
15-
30-
60-
90-
day
day
day
day
day
day
day
0.27
day
day
day
day
day
June
25
0.12
n.a.
0.11
0.12
0.16
0.21
0.29
0.29
0.25
0.35
0.33
June
26
0.16
0.16
0.16
0.16
0.20
0,20
0.25
0.34
0.27
0.33
0.32
6.32
June
27
0.04
0.06
0.07
0.09
0.14
0.18
0.25
0.34
0.31
0.28
0.27
0.26
June
28
0.14
n.a.
0.12
0.12
0.15
0.18
0.26
0.24
0.28
0.37
0.46
0.48
June
29
0.06
0.06
0.07
0.10
0.14
0.17
0.24
0.53
0.35
0.26
http://www.federalreserve.gov/Releases/CP/ 7/2/2012 10
I -- - �. �' I �"LVLO VI UM I �U�Lal VU L3Y NLUIII rage 2 ot -i
Note: n.a. indicates that trade data was insufficient to support calculation of the particular rate.
Outstanding Levels
Seasonally adjusted
Billions of dollars
Period
Total
onfinancial
Financial
s
Asset-
S t
backed
Other
her
Dom stic
mesticl
Forli"I
TotaI7
omestc
Domestic
Foregn
Monthly -end levels
2012-Feb.
963.9
183.5
150.2
33.3
444.9
274.7
170.3
335.4
.0
Mar.
937.0
168.6
138.7
29.9
440.6
270.2
170.4
327.8
.0
Apr.
951.0
180.9
148.3
32.6
443.6
270.6
173.0
326.5
.0
May
970.9
191.1
150.1
41.0
456.3
272.5
183.8
323.5
.0
June
965.8
177.5
147.3
30.2
469.7
280.9
188.8
318.5
Weekly (Wednesday) levels
May 30
1,028.6
199.7
158.6
0 2.5
302.4
200.2
326.4
.0
June 6
1,013.9
201.7
158.2
__44
4+1.1.5
3.5
43.5
484.9
286.4
198.5
327.2
.0
June 13
1,007.1
201.9
160.1
41.8
476.3
278.8
197.5
329.0
.0
June 20
998.2
209.5
170.3
39.3
465.9
273.7
192.3
322.7
.0
June 27
1,008.3 1
205.6
169.4
36.2
490.7
297.3
193.4 1
311.8 1
.0
Not seasonally adjusted
Billions of dollars
Period
Total
Nonfinancial
inancial
---
Asset -
backed
[Other
Total
Domestic
JF.,...n
Total
Domestic]
Foegn
Monthly -end levels
2012-Feb.
1,014.0
184.2
150.9
33.2
296.8
196.0
337.1
.0
Mar.
994.4
160.4
127.6
32.8
499.9
302.2
197.7
334.1
.0
Apr.
1,019.1
194.7
154.9
39.9
492.9
291.3
201.6
331.5
.0
May
1,007.4
199.8
154.8
45.0
484.4
283.2
201.3
323.2
.0
June
1 962.0
172.8
132.1
40.7
476.5
285.3
191.2
312.5
.3
Weekly (Wednesday) levels
May 30
1,018.3
201.7
157.1
44.6
493.0
288.1
204.9
323.6
.0
June 6
998.7
203.5
158.3
45.3
475.7
278.8
196.9
319.5
.0
June 13
989.0
206.6
162.2
44.4
466.1
275.8
190.3
316.4
.0
June 20
994.7
210.5
167.2
43.4
474.4
283.7
190.7
309.6
.0
June 27
979.2
188.6
146.6
42.1
483.3
290.0
193.3
307.3
.1
http://www.federalreserve.gov/Releases/CP/ 7/2/2012 11
�v�u vi �vvvmvib vi Lim rcucrm r%,cNcrve 3yslem Page 3 of 3
Retum to top
http://www.federaireserve.gov/Releases/CP/ 7/2/2012 12
City of La Quinta
Cash Tim
Budget to Actual
May 31. 2012
Cash Basis
Amount
Budget
Actual
5/11
Acmal
Adjustment
—
hijusted Total
5111
--7a—nan
ce
Over(Under)
Notes
Property Tax/ Tax Increment
Transient Occupancy Tax
1,815,240
712,650
1.645,100
916.0%
1,"5,100
916,096
1170.140)
203,446
TOT leather than budgeeted
Sales Tax
576,401
1,543,067
1.543,067
966.6136
Racel,ax! $8971, Seim Tax
Relemseement
SilverRock Golf
Library
338,681
-
509,773
-
509,773
171.092
Played more mureas of Golf
ther budgemal
Fire Service Coedit $2621,
Other revenues
kennerwhas
4.M3.990
4,463.728
4.463,728
(480.262t
unshelbUdgett Motor Vehicle in
Lieu 239K urderaudget
8,386,962
9,077,764
611,10,1102
Expenditures
Salaries & Fringe Benefits
828,479
739,020
739,020
(89,469)
Other expenditures
Subtotal
3,676,147
2.461591
2.463.591
(1,212,556)
Did not M Pat. i
4,504,626
3,202,611
3,202,611
(1,302,015)
Redevelopment Agency
Debt Service (Principal/InterestlPass Through)
258.083
47,611
47,511
(210.572)
DI.a.lutionafRDA
Subtotal
211�O83
47.511
47,511
00,572)
38321
38.321
38,321
Capital Protests
Total Expeenditharins
4,801.030
3,288,443
3�29111,443 1
(1,512,587
Not Reventans/Expenditures
3,585932
5,739,ul 1
1
5,789,321 1
hadill 7R-1
NOTE 1
Expenditures are budgeted at 8.34% per month
Difference between actual and bucket
(Undersipent)
DEPARTMENT
Overspent Notes
GENERAL GOVERNMENT
(143,970)
ManagemenSvcs $751, underibudgetlDevelkipment Sws $431, underibudget
CITY CLERK
(21,554)
COMMUNITY SERVICES
(91.526)
Library $1141, underbudget
FINANCE
(26,767)
BUILDING & SAFETY
(105,025)
Bulaing Maintemerse SM undertedget
PUBLIC SAFETY
(932,662)
Did W neser,ii, Palms Invalike
PLANNING
(44,137)
PUBLIC WORKS
(120,427)
Same Maintenance $14A underbei
(1,486,067)
SUBTOTAL - GENERAL FUND
Library
Gas Tax
(0)
Federal Assistance
JAG Grant
Seat (Cops) Revenue
CMAQ
Lighting & Landscaping
RCTC
Development Agreement
AS 939
Quimby
(4,559)
(16,680)
Infrashucture
Proposition 1 B
South Coast Air Quality
(1,352)
Indian Gaming
Come Task Force
Transportation
Forks & Recreation
Civic Center
Library Development
Community Center
Street Facility
Park Facility
Fire Protection
Arts In Public Places
oo,aio)
Interest Allocation
Equipment Replacerment
(46.077)
Information Technology
(34,323)
Park Maintenance Facility
(38,488)
SilverRock Golf
(32,923)
SilverRock Reserve
-
LCI Public Safety Officer
(167)
Housing Authority
110.049
T. monthis .1 WSAi expenditures
Finance Authority
(966)
Supplemental Pension Plan
Capital Improvement
Total
r— 1 �561 563
13
INVESTMENT ADVISORY BOARD
Meeting Date:
TITLE:
July 11, 2012
Pooled Money Investment Board Report
for May 2012
BACKGROUND:
Correspondence & Written
Material Item B
The Pooled Money Investment Board Report for May, 2012, summary pages have
been attached for the Board's review. A complete copy is available for review upon
request.
RECOMMENDATION:
Receive & File
d�ld�
John M. Falconler, Finance Director
POOLED MONEY INVESTMENT ACCOUNT
SUMMARY OF INVESTMENT DATA
A COMPARISON OF MAY 2012 WITH MAY 2011
(DOLLARS IN THOUSANDS)
MAY
Average Daily Portfolio
$ 64,079,655 $
67,004,498 $
-2,924,843
Accrued Earnings
$ 19,727 $
23,519 $
-3,792
Effective Yield
0.363 %
0.413%
-0.05%
I Average Life -Month End (In Days) 224 185 +39
Total Security Transactions
Amount
$
18,072,396
$
22,284,236
$
-4,211,841
Number
364
451
-87
Total Time Deposit Transactions
Amount
$
1,666,480
$
1,620,980
$
+46,600
Number
104
91
+13
Average Workday Investment Activity
$
897,222
$
1,138,344
$
-241,122
Prescribed Demand Account Balances
For Services
$
1,927,915
$
1,663,667
$
+264,258
I
BILL LOCKYER
TREASURER
STATE OF CALIFORNIA
INVESTMENT DIVISION SELECTED INVESTMENT DATA
ANALYSIS OF THE POOLED MONEY INVESTMENT ACCOUNT PORTFOLIO
(000 OMITTED)
TYPE OF SECURITY
Government
Bills
Bonds
Notes
Strips
Total Government
Federal Agency Debentures
Certificates of Deposit
Bank Notes
Bankers'Acceptances
Repurchases
Federal Agency Discount Notes
Time Deposits
GNMAs
Commercial Paper
FHLMC/Remics
Corporate Bonds
AB 55 Loans
GF Loans
NOW Accounts
Other
Reversed Repurchases
Total (All Types)
May 31, 2012
DIFFERENCEIN
PERCENT OF
PERCENT OF
PORTFOLIO FROM
ANIOUN
PORTFOLIO
PRIOR MONTH
$ 17,023,917
26.52
+0.18
0
0.00
0
13,977,570
21.78
+0.01
0
0.00
0
31,001,487
48.30
+0.19
$ 1,288,246
2.01
+0.13
9,850,185
15.35
-1.34
0
0.00
0
0
0.00
0
0
0.00
0
4,791,501
7.46
+0.50
4,355,640
6.79
+0.51
14
0.00
0
3,099,245
4.83
+1.27
341,326
0.53
+0.02
0
0.00
0
281,868
0.44
+0.14
8,773,600
13.67
-1.46
0
0.00
0
399,932
0.62
+0.04
0
0.00
0
64,183,034
INVESTMENT ACTIVI
MAY 2012
APRIL 2012
NUMBER
AMOUN
NUMBER
AMOUNT
Pooled Money
364
$ 18,072,395
323
$ 16,083,696
Other
30
3,856,866
28
1,249,293
Time Deposits
104
a
_L666,480
122
3,033,000
Totals 498 $ 23,695,740 473 $ 20,365,889
PMIA Monthly Average Effective Yield 0.363 0.367
Year to Date Yield Last Day of Month 0.384 0.386
Pooled Money Investment Account
Portfolio Composition
$64.2 Billion
CDs/BN
15.35%
05/31/12
Agencies
10.09% Mortgages
0.53%
Treasuries
48.30%
INVESTMENT ADVISORY BOARD MEETING
Meeting Date: July 11, 2012
ITEM TITLE
Distribution of Investment Policies
for Fiscal Year 2012/2013
BACKGROUND:
Correspondence and
Written Material: C
On June 21, 2011 the City Council approved the Investment Policy for Fiscal Year
2012/2013, which is attached.
Also, attached is the Bloomberg screen print of Cook County, Illinois investment in
the Rabobank Collateralized Certificate of Deposit Program.
It should be noted that during the final editing process, page 6 under item V. third
paragraph the fact that the U.S. Treasury Bills maximum maturity of one year was
not incorporated into the Investment Policv.
RECOMMENDATION:
Receive and File.
4
John M. Falconer, F
--- GEM of the DESERT
CITY OF LA QUINTA
Investment Policy
Fiscal Year 2012/2013
Table of Contents
Section
i2&
Page
Executive Summary
2
1
General Purpose
4
11
Invesiment Policy
4
III
Scope
4
IV
Objectives
4
11� Safety of Principal
Do Provide Liquidity
11� Yield A Risk -Based Market Rate Of Return
V
Maximum Maturities
6
VI
Prudence
6
Vil
Authority
7
Vill
Ethics and Conflicts of Interest
7
IX
Authorized Financial Dealers and Institutions
7
11� Broker/Dealers
11� Financial Institutions
X
Permissible Deposits and Investments
8
X1
Investment Pools
13
X11
Payment and Custody
13
XIII
Interest Earning Distribution Policy
13
XIV
Internal Controls and Independent Auditors
14
XV
Reporting Standards
15
XV1
Financial Assets and Investment Activity Not Subject to this Policy
15
XVII
Investment of Bond Proceeds
15
XIIf
Investment Advisory Board - City of La Quinta
16
XIX
Investment Policy Adoption
16
Appendices Tqpj2
Page
A Summary of Permissible Deposits and Investments
18
B City of La Quinta Municipal Code Ordinance 2.70 - Investment Advisory Board
20
C City of La Quinta Municipal Code Ordinance 3.08 - Investment of Moneys and Funds2l
D Segregation of Major Investment Responsibilities
23
E Listing of Approved Financial Institutions
24
F Broker/Dealer Questionnaire and Certification
25
G Request for Proposal for Professional Portfolio Management Firm
29
H Permissible Investment Chart - Professional Portfolio Management Firm
35
1 Investment Management Process and Risk
36
J Glossary
37
1
CITY OF LA QUINTA
Investment Policy
Fiscal Year 2012/2013
Executive Summary
The general purpose of this Investment Policy is to provide the rules and standards that must be
followed in administering the City of La Quinta's deposits and investments.
The City's Investment Policy conforms to all state and local statutes and applies to all deposits
and investments of the City of La Quinta, Successor Agency to the City of La Quinta
Redevelopment Agency, and the City of La Quinta Financing and Housing Authorities
(the"City").
It is the City's policy to deposit and invest public funds in a manner that shall provide:
1� Safety of principal;
1� Liquidity to meet all of the City's obligations and requirements that may be reasonably
anticipated;
ll� A risk -based market rate of return.
It is the City's Policy to hold securities and other investments until maturity. This buy -and -hold
policy shall not prevent the sale of a security to minimize loss of principal when an issuer or
backer suffers declining credit worthiness or when the liquidity needs of the portfolio require
that a security be sold.
Authority to manage the City's investment portfolio is derived from the City Ordinance.
Management responsibility for the investment program is delegated to the City Treasurer, who
shall establish and implement written procedures for the operation of the City's investment
program consistent with the Investment Policy. The Treasurer shall establish and implement a
system of internal controls to accomplish the following objectives:
10- Safeguard assets;
11� The orderly and efficient conduct of its business, including adherence to all City
management policies;
b, Prevention or detection of errors and fraud;
b, The accuracy and completeness of accounting records;
1� Timely preparation of reliable financial information.
The System of Internal Controls developed by the City Treasurer shall be reviewed annually by the
independent auditors in connection with the annual audit of the City's Financial Statements.
The City Manager, City Treasurer and city employees involved in the City's banking and
investment process shall conduct the City's business in an ethical manner and refrain from any
activity or relationship that may be, or have the appearance of, a conflict of interest.
The City Treasurer maintains a listing of financial institutions which are approved for investment
purposes. All Broker/Dealers and financial institutions that provide investment services will be
subject to City Council approval.
The Treasurer will be permitted to invest only in the permissible deposits and investments
described in Section X and Appendix A up to the specified maximum allowable percentages
2
and/or dollar limitations and, where applicable, through the bid process requirements. Permissible
deposits and investments include, in general:
1� FDIC -insured Checking, Savings, and Sweep Accounts;
11� Collateralized Bank Deposits;
10- Certificates of Deposit;
1� U.S. Government Agency Securities and Federal Government Securities;
10- Prime Commercial Paper;
1� Local Agency Investment Fund (LAIF);
10- Money Market Mutual Funds;
0, Corporate Notes;
I� Professionally Managed Accounts.
The City's deposits and investments are generally limited to three years' maximum maturity.
However, the projected amount of funds not expected to be disbursed within five years may be
invested in notes and bonds maturing between three and five years. Additionally, funds may be
invested for up to ten 0 0) years as further discussed in Section V.
The City's Investment Policy does not specify a single benchmark as a goal or target yield for a
rate of return on its investment portfolio. As a basis for comparison only, the Treasurer's
monthly report will display the rates of return on the three-month Bill, six-month Bill, and the one
and two-year U.S. Treasury Note, comparable -period rates for commercial paper, and the yield
for the State Treasurer's Local Agency Investment Fund (LAIF).
The Investment Policy shall be adopted by resolution of the La Quinta City Council on an annual
basis. The Investment Policy will be adopted before the end of June of each year.
This Executive Summary is only an overview of the City's Investment Policy. Reading this
summary does not constitute a complete review, which can only I be accomplished by reviewing all
of the pages herein.
C1
P.O. Box 1504
LA QUINTA, CALIFORNIA 92247-1504
78-495 CALLE TAMPICO (7 6 0) 7 7 7 - 7 0 0 0
LA QUfNTA, CALIFORNIA 92253 FAX (760) 777-7101
City of La Quinta
Statement of Investment Policy
July 1, 2012 through June 30, 2013
Adopted by the City Council on June 19, 2012
GENERAL PURPOSE
The general purpose of this document is to provide the rules and standards that must be followed in administering the
City of La Quints's deposits and investments.
11 INVESTMENT POLICY
It is the policy of the City of La Quinta to deposit and invest public funds in a manner that shall provide:
> Safety of principal;
)� Liquidity to meet all of the City's obligations and requirements that may be reasonably anticipated;
> A risk -based market rate of return.
The Investment Policy conforms to all State and local statutes governing the investment of public funds and sets forth
the permissible deposits and investments of the City's funds and the limitations thereon.
III SCOPE
Except as further detailed in Section XVII, this Investment Policy applies to all deposits and investments of the City of
La Quinta, Successor Agency to the City of La Quinta Redevelopment Agency and the City of La Quinta Financing and
Housing Authorities (hereafter referred to in this document as the "City"). These funds are reported in the City's
Comprehensive Annual Financial Report JCAFR) and include all funds within the following fund types:
1� General
11- Special Revenue
0, Capital Projects
1� Debt Service
1� Enterprise
1� Internal Service
11- Trust and Agency
P, Any now fund types and fund(s) that may be created.
IV OBJECTIVES
The objectives of the City's investment activity, in order of priority and importance, are:
1 . , Safety of Principal
Safety of principal is the foremost objective of the City's investment program.
N
Investments shall be undertaken in a manner that seeks to ensure the preservation of
principal of the overall portfolio in accordance with the permissible deposits and
investments.
The City shall endeavor to preserve its investment principal by making only permissible
deposits and investments, undertaken in a controlled manner to minimize the possibility of
loss or misappropriation through malfeasance or otherwise. Investments not backed by
the full. faith and credit of the United States Government shall be diversified by allocating
assets between different types of permissible investments, maturities, and issuers as a
means to mitigate credit risk and interest rate risk.
A. Credit Risk is the risk of loss from the failure of the security issuer or backer.
Credit risk may be mitigated by:
11� Limiting investments to investment grade securities as permitted in Section X;
b- Diversifying the issuers of the securities in the investment portfolio so that
potential losses due to issuer failure or individual securities downgrades may be
. . m
minimized.
B. Interest Rate Risk is the risk that market values of securities in the portfolio will
de —cline due to changes in general interest rates. Interest rate risk may be mitigated
by:
ll� Structuring the investment portfolio so that securities mature to meet cash
requirements for ongoing operations, thereby avoiding the need to sell securities
on the open market prior to maturity; and
11� Investing operating funds primarily in shorter -term securities.
C. Liquidity Risk is the risk that a security cannot be liquidated because of its unique
features or structure or because it is thinly traded. Liquidity risk is not a material
issue for the City's portfolio because of the permissible deposits and investments
(see Section X) and because the City maintains a buy -and -hold policy and holds
securities and other investments to maturity. A discussion of the City's investment
process and risk is presented in Appendix 1.
2. Provide Liquidity
The investment portfolio shall remain sufficiently liquid to meet all of the City's cash needs
that may be reasonably anticipated. This is accomplished by structuring the portfolio so
that sufficient liquid funds are available to meet anticipated demands. Furthermore, since
all possible cash needs cannot be anticipated the portfolio should be diversified and
consist of securities with active secondary or resale markets.
The City's policy is to hold securities and other investments to maturity. Accordingly,
securities shall not be sold prior to maturity with the following exceptions:
110. A security with declining credit quality can be sold early to minimize loss of
principal;
10. Unanticipated liquidity needs of the portfolio require that one or more securities be
sold.
3. Yield A Risk -Based Market Rate Of Return
The City's investment portfolio shall be structured with the objective of yielding a risk -
based market rate of return throughout budgetary and economic cycles. Return on
investment is less important than the safety and liquidity objectives described above.
The City's Investment Policy does not specify a single benchmark as a goal or target yield
for a rate of return on its investment portfolio. The portfolio's rates of return will be
influenced by several factors, including actions by the Federal Reserve Board, the
marketplace, and overall economic perceptions and conditions. These factors will not
affect yield during the securities' holding period because the City's buy -and -hold policy
fixes the securities' yield at the time of purchase.
As a basis for comparison only, the Treasurer's monthly reports will display the rates of
return on the three-month Bill, six-month Bill, and one and two-year U.S. Treasury Note,
comparable -period rates for commercial paper, and the yield for the State Treasurer's
Local Agency Investment Fund (LAIF). The Treasurer may use these or any other
published rates of return that the Treasurer deems appropriate for comparison to the return
on the City's investment portfolio.
V MAXIMUM MATURITIES
It is the City's policy to hold securities and other investments until maturity, thus avoiding the risk
of market value fluctuations with overall market interest rates. This buy -and -hold policy shall not
prevent the sale of a security to minimize loss of principal when an issuer or backer suffers
declining credit worthiness or when the liquidity needs of the City require that a security be sold.
The buy -and -hold policy requires that the City's investment portfolio be structured so that
sufficient liquid funds are available from maturing investments and other sources to meet all
reasonably -anticipated cash needs. To meet anticipated cash needs, it is essential that the
Treasurer have reliable, diligently prepared cash flow projections.
Annually, the Treasurer shall project the amount of funds not expected to be disbursed within ten
years. For FY 2012/2013, the amount of such funds is projected to be $30 million. Funds up to
that amount may be invested in U.S. Treasury notes and bonds, Local Agency Obligations, and
California Local Agency Obligations maturing between 3 and 10 years. For all other funds,
investments are limited to three years maximum maturity. No more than 25% of surplus funds
shall be invested in maturities exceeding two years and less than three years.
V1 PRUDENCE
The City shall follow the Uniform Prudent Investor Act as adopted by the State of California in
Probate Code Sections 16045 through 16054.
Section 16053 sets forth the terms of a prudent person which are as follows: "Investments shall
be made with judgment and care - under circumstances then prevailing - which persons of
prudence, discretion, and intelligence exercise in the professional management of their own
affairs, not for speculation, but for investment, considering the probable safety of their capital as
well as the probable income to be derived."
M
Vil AUTHORITY
Authority to manage the City's investment portfolio is derived from sections 35607 and 35608 of
City Ordinance 3.08.010. Management responsibility for the investment program is delegated to
the City Treasurer for a period of one year pursuant to the City Council's annual adoption of the
Investment Policy.
The City Treasurer shall establish written procedures for the operation of the investment program
consistent with the Investment Policy. Procedures should include reference to safekeeping, wire
transfer agreements, banking service contracts, and col latera I /depository agreements. Such
procedures shall include explicit delegation of authority to persons responsible for investment
transactions. No person may engage in an investment transaction except as provided under the
terms of this Investment Policy and the procedures established by the City Treasurer. The City
Treasurer shall be responsible for all transactions undertaken and shall establish a system of
controls to regulate the activities of subordinate officials. The City Manager or his/her designee
shall acknowledge in writing all purchases and sales of investments prior to their execution by the
City Treasurer.
Vill ETHICS AND CONFLICTS OF INTEREST
The City Manager, City Treasurer and city employees involved in the City's banking and
investment process shall conduct the City's business in an ethical manner and refrain from any
activity or relationship that may be, or have the appearance of, a conflict of interest. Any
questionable activity or relationship shall be reported immediately and in compliance with the
procedures set forth in Section 1.40 - Conflicts of Interest and Acceptance of Gifts and other
Gratuities of the City of La Quinta Personnel Manual. Reporting must be made in accordance with
the personnel policies of the City and, until resolved, the officer or employee shall refrain from
participating in the City's business related to the matter.
The City Manager, City Treasurer and city employees may conduct personal business with banks,
brokers, and other financial institutions that are authorized to conduct business with the City
provided that the terms of the activity to the accountholder with the City are the same as those
that are available to the public in general.
IX AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
The City Treasurer maintains a listing of financial institutions which are approved for direct
investment purposes. In addition a list will also be maintained of approved broker/dealers selected
by credit worthiness, who maintain an office in the State of California.
I Broker/Dealers who desire to become bidders for direct investment transactions must
supply the City with the following:
1� Current audited financial statements;
1� Proof of Financial Industry Regulatory Authority (FINRA) Certification;
P. Trading resolution;
11� Proof of California registration;
P. Resume of Financial broker; and
ll� Completion of the City of La Quinta Broker/Dealer questionnaire (see Appendix F)
which contains a certification of having read the City's Investment Policy.
7
The City Treasurer shall evaluate the documentation submitted by the broker/dealer and
independently verify existing reports on file for any firm and individual conducting
investment related business.
The City Treasurer will also contact the following agencies during the verification process:
ll� Financial Industry Regulatory Authority (FINRA) Public Disclosure Report File (1-
800-289-9999).
ll� State of California Department of Corporations (1 -916-445-3062).
The City Treasurer maintains a listing of financial institutions which are approved for
investment purposes. All Broker/Dealers and financial institutions that provide investment
services will be subject to City Council approval.
Each securities dealer shall provide monthly and quarterly reports filed pursuant to U.S. Treasury
Department regulations. Each mutual fund shall provide a prospectus and statement of additional
information.
2. Financial Institutions will be required to meet the following criteria in order to receive City
funds for deposit or investment (see Appendix E, "Listing of Approved Financial
Institutions"):
A. Insurance - Public Funds shall be deposited only in financial institutions having
accounts insured by the Federal Deposit Insurance Corporation (FDIC).
B. Collateral - The amount of the City's deposits or investments not insured by the
FDIC—shafl be collateralized by securities with market values of 110%, or by
mortgages with market values 150%, of the amount of invested funds plus unpaid
interest earnings.
C. Disclosure - Each financial institution maintaining invested funds in excess of the
FDIC insured amount shall furnish the City a copy of the most recent Call Report.
The City shall not invest in excess of the FDIC insured amount in banking
institutions which do not disclose to the city a current listing of securities pledged
for collaterafization in public monies.
X PERMISSIBLE DEPOSITS AND INVESTMENTS
Permissible deposits and investments are summarized below. A more comprehensive list is
included in Appendix A.
Permissible Investments and Limitations
(See Appendix A for Additional Information)
Maximum
Allocation
Maximum
Maturity
Restrictions
Checking & Savings Accounts FDIC Insured & Sweep Accounts
85% Portfolio
Current I
Sweep Account:
U.S. Treasures
On Demand
and/or GSE's
Interest bearing active bank deposits — non FDIC insured collateralized by
60% Portfolio
Current 1
$40 million
I 10% of eligible securities
On Demand
per bank
L*J
Permissible Investments and Limitations
Maximum
maximum
Restrictions
(See Appendix A for Additional Information)
Allocation
Maturity
Certificates of Deposit - FDIC Insured
60% Portfolio
3 Years
<= $250,000,
including interest
per institution
<=$30,000,000
U.S. Treasury Bills, Notes and Bonds, and Government National
100% Portfolio
3 Years
maturing 3-10
Mortgage Association (GNMA) Securities
Yrs.
<=$30,000,000
maturing 3-10
Local Agency Bonds/Califomia Local Agency Obligations
100% Portfolio
10 Years
YM.
Long temn
'A, A2, A" or
better
U.S. Government Agency Securities and Federal Government Securities
(except collateralized mortgage obligations (CMO's) or structured notes
which contain embedded rate options):
- Federal National Mortgage Association (FNMA)
$20.000,000
3 Years
- Federal Home Loan Bank Notes & Bonds (FHLB)
$25.000,000
3 Years
- Federal Farm Credit Bank (FFCB)
$30.000,000
3 Years
- Federal Home Loan Mortgage Corporation (FHLMC)
$20.000,000
3 years
Prime Commercial Paper including Temporary Liquidity Guarantee
15% Portfolio
90 Days
.$5,000,000 per
Program (TLGP)
issuer maximum.
Local Agency Investment Fund (LAIF)
30% Portfolio
Current
On Demand
$40 million
per account.
Money market mutual funds regulated by the SEC that consist only of US
200% Portfolio
Current
Maintain $1 per
Treasury Securities or GSE's and maintain a par value of $1 per share
On Demand
share par value
$5.000,000 max
Corporate Notes
10%
3 Years
per issuer AA
rated or better
$10,000,000 max
Corporate Notes - Temporary Liquidity Guarantee Program (TLGP)
20%
3 Years
per issuer, AA
rated or better.
Requires
Professionally Managed Account
10%
3 Years
City Council -
I
I Approved RFP
Long -Term Scale
S&P AAA, AA +, AA, AA-, A+, A
Moody's Aaa, Aal, Aa2, Aa3, Al, A2
Fitch AAA, AA +, AA, AA-, A+, A
1 Checking, Savings, and Sweep Accounts - The City will only maintain checking, savings,
and sweep accounts with FDIC insured financial institutions. As authorized by the City
Council, a U.S. Treasury and/or U.S. Agency Securities Money Market Sweep Account
with a $50,000 target balance may be maintained in conjunction with the checking
account.
In addition, the Treasurer may invest in an interest bearing active deposit account as
approved Government Code Section 53632. The deposit account must be collateralized
with securities that are in accordance with Government Code Sections 53632.5(c). In
addition the market value of the collateralized securities must be maintained in accordance
with 53652 (a), and be held by a custodian in accordance with the requirements of
Government Code Section 53656. The proposition of the City's share of the deposit
account shall be determined in accordance with Government Code Section 53658.
2. Certificates of Deposit - As authorized in Government Code Section 53649, Certificates of
Deposit are fixed term investments which are required to be collateralized from 110% to
150%'depending on the specific security pledged as collateral in accordance with
Government Code Section 53652. There are no portfolio limits on the amount or maturity
for this investment vehicle.
Collateralization will be required for Certificates of Deposits in excess of the FDIC insured
amount. The type of collateral is limited to City authorized investments. Collateral will
always be held by an independent third party from the institution that sells the Certificates
of Deposit to the City. Evidence of compliance with State Collateralization policies must
be supplied to the City and retained by the City Treasurer as follows:
A. Certificates of Deposits Insured by the FDIC: The City Treasurer may waive
collateralization of a deposit that is federally insured.
B. Certificates of Deposit in excess of FDIC Limits: The amount not federally insured
shall be 110% collateralized securities or 150% mortgages market value of that
amount of invested funds plus unpaid interest earnings.
The City's Investment Policy limits the percentage of Certificates of Deposit to 60% of the
portfolio.
> The City does not allow investments in CDAR's, or negotiable (secondary market)
certificates of deposit.
U.S. Treasury Bills, Notes, and Bonds and Government National Mortgage Associations
(GNMA) securities - The City may invest in U.S. Treasury bills, notes, and bonds, and
GNMA securities directly issued and backed by the full faith and credit of the U.S.
Government. The City's Investment Policy limits investments in U.S. Treasury issues and
GNMA's to 100% of the portfolio.
The City's Investment Policy does not allow investments in state indebtedness.
4. U.S. Government Aqencv Securities and Federal Government Securities - The City may
invest in securities issued by U.S. Government instrumentalities and agencies (commonly
referred to as government sponsored enterprises or GSE's). These securities are not
backed by the full faith and credit of the U.S. Government. Publicly owned GSE's include
Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation
(FHLMC) and Student Loan Marketing Association (SLMA). Non -publicly owned GSE's
include the Federal Home Loan Bank (FHLB), Federal Farm Credit Bank (FFCB), Federal
Land Bank (FLB) and Federal Intermediate Credit Bank (FICB).
The City's Investment Policy allows investment only in securities of FNMA, FHLMC, FHLB
and FFCB. For Fiscal Year 2010/2011, the maximum face amount per issuer is $20
million for FNMA and FHLMC, $25 million for FHLB and $30 million for FFCB. In addition,
no more than 30% of the portfolio surplus may be invested in all GSE's combined with a
maximum $10 million face amount per purchase.
Prime Commercial Paper - As authorized in Government Code Section 53601 (g), a portion
of the City's portfolio may be invested in commercial paper of the highest rating (A-1 or P-
1) as rated by Moody's or Standard and Poor's. There are a number of other qualifications
regarding investments in commercial paper based on the financial strength of the
10
corporation and the size of the investment. The City's Investment Policy permits
investments in commercial paper with the following limitations:
A. Maximum 15% of the portfolio.
B. Maximum maturity of 90 days.
C. Maximum of $5 million per issuer.
These limitations are more restrictive than the State code allowed amounts of 25% of the
total portfolio with maturities up to 270 days with no per -issuer limitations.
The City is also permitted to invest in commercial paper issued under the FDIC Temporary
Liquidity Guarantee Program subject to the aforementioned commercial paper limitations.
6. State Treasurer's Local Agency investment Fund (LAIF) - As authorized in Government
EOde -Section 16429.1 and by LAIF procedures, local government agencies are each
authorized to invest a maximum of $50 million per account in this investment program
administered by the California State Treasurer.
The City Treasurer may not invest more than $40 million per account in LAIF.
The City's investment in LAW is allowable as long as the average maturity of its
investment portfolio does not exceed two years, unless specific approval is authorized by
the City Council. The City has two accounts with LAW and limits investment to 30% of
the portfolio.
Money Market Mutual Funds - As authorized in Government Code Section 53601 W, local
agencies are authorized to invest in shares of beneficial interest issued by diversified
management companies (mutual funds) in an amount not to exceed 20% of the agency's
portfolio. There are a number of other qualifications and restrictions regarding allowable
investments in corporate notes and shares of beneficial interest issued by mutual funds
which include (1) attaining the highest ranking or the highest letter and numerical rating
provided by not less than two of the three largest nationally recognized rating services, or
(2) having an investment advisor registered with the Securities and Exchange Commission
with not less than five years' experience investing in the securities and obligations and
with assets under management in excess of five hundred million dollars ($500,000,000).
The City's Investment Policy only allows investments in mutual funds that are money
market funds maintaining a par value of $1 per share that invest in direct issues of the
U.S. Treasury and/or US Agency Securities with an average maturity of their portfolio not
exceeding 90 days and the City limits such investments to 20% of the portfolio.
Corporate Notes - As authorized in Government Code Section 53601 (j), local agencies
may invest in corporate notes. The notes must be issued by corporations organized and
operating in the United States or by depository institutions licensed by the United States
or any other state and operating in the United States. The City's Investment Policy allows
investment in corporate notes authorized by the Government Code with the following
limitations:
01 Maturities shall not exceed three years from date of purchase.
1� Eligible notes shall be regularly quoted and traded in the marketplace.
01 Eligible notes shall be rated "AA"or better.
1� Total investment shall not exceed 10% of the portfolio for non -Temporary Liquidity
Guarantee Program (TLGP) Corporate Notes and 20% of the portfolio for TLGP
11
Corporate Notes, and
The maximum aggregate investment shall not exceed $5 million face amount for
each issuer.
This is more restrictive than the State code allowed amounts of 30% of the total portfolio
with maturities up to five years with no per -issuer limitations.
The City is also permitted to invest in corporate notes issued under the FDIC
Temporary Liquidity Guarantee Program subject to the aforementioned corporate note
limitations, except that corporate notes issued under the Temporary Liquidity Guarantee
Program or otherwise backed by the United States government shall be limited to 20% of
the portfolio and the maximum aggregate investment for such notes shall not exceed $10
million face amount for each issuer.
9. Professionally Managed Account(s) - The City Treasurer may place up to 10% of the
portfolio with a professional portfolio management firm ("PPMF"). The PPMF will be
approved by the City Council based upon the City Treasurer's recommendation pursuant to
completion of a request for proposal (RFP) as outlined in Appendix G. The PPMF shall
have:
(a) An established professional reputation for asset or investment management;
(b) Knowledge and working familiarity with State and Federal laws governing and
restricting the investment of public funds;
(c) Substantial experience providing investment management services to local public
agencies whose investment policies and portfolio size are similar to those of the
City;
(d) Professional liability (errors and omissions) insurance and fidelity bonding in such
amounts as are required by the City;
(e) Registration with the Securities and Exchange Commission under the Investment
Advisers Act of 1940.
Before engagement by the City and except as may be specifically waived or revised, the
PPMF shall commit to adhere to the provisions of the City's Investment Policy with the
following exceptions:
(f) The PPMF may be granted the discretion to purchase and sell investment securities
in accordance with Appendix I of this Investment Policy;
(g) The PPMF is not required to adhere to the buy -and -hold policy of the City's
Investment Policy, and;
(h) The PPMF does not need City Manager or City Treasurer approval to make
permissible investments as detailed in column 8 of Appendix H of this Investment
Policy.
10. Local Agency Bonds and California Local Agency Obligations - The City may invest in
California local agency obligations pursuant to 56301 la) and 53301 (e). 53601 (a) pertains
to investing in bonds issued by a local agency, department, board, agency or authority of
the local agency. 53601 (e) pertains to investing in bonds and other defined indebtedness
of a local agency or department, board, agency or authority of the local agency within the
State of California.
The City's Investment Policy limits investments in Local Agency Bonds and California
Local Agency obligations to 30% of the portfolio with up to 6 ten year maximum maturity.
In addition, the Agency obligations must be invested in the long term rating of A, A2, A
or better by S&P, Moody's or Fitch.
12
In the case of an initial public offering, including refinancings, the Treasurer may purchase
directly from the Bond Underwriter. If the case of secondary issues, the Treasurer will rely
on the approved Broker/Dealers.
XI INVESTMENT POOLS
There are three (3) types of investment pools:
State -run pools (e.g., LAIF);
Pools that are operated by a political subdivision where allowed by law and the political
subdivision is the trustee (e.g., County Pools);
Pools that are operated for profit by third parties.
The City's Investment Policy permits investment only in pools authorized in Section X.
XII PAYMENT AND CUSTODY
The City shall engage qualified third party custodians to act in a fiduciary capacity to maintain
appropriate evidence of the City's ownership of securities and other eligible investments. Such
custodians shall disburse funds, received from the City for a purchase, to the broker, dealer or
seller only after receiving evidence that the City has legal, record ownership of the securities.
Even though ownership is evidenced in book -entry form rather than by actual certificates, this
procedure is commonly accepted as the delivery versus payment (DVP) method for the transfer of
securities.
XIII INTEREST EARNING DISTRIBUTION POLICY
Interest earnings are generated from pooled investments and specific investments.
1 Pooled Investments - It is the general policy of the City to pool all available operating cash
of the City of La Quinta, Successor Agency to the City of La Quinta Redevelopment
Agency and La Quinta Financing and Housing Authorities and allocate interest earnings, in
the following order, as follows:
A. Payment to the General Fund of an amount equal to the total annual bank service
charges as incurred by the general fund for all operating funds as included in the
annual operating budget.
B. Payment to the General Fund of a management fee equal to 5% of the annual
pooled cash fund investment earnings.
C. Payment to each fund of an amount based on the average computerized
daily cash balance included in the common portfolio for the earning period.
2. Specific Investments - Specific investments purchased by a fund shall incur all earnings
and expenses to that particular fund.
13
XIV INTERNAL CONTROLS AND INDEPENDENT AUDITOR
The City Treasurer shall establish a system of internal controls to accomplish the following
objectives:
1� Safeguard assets;
1� The orderly and efficient conduct of its business, including adherence to management
policies;
1� Prevention or detection of errors and fraud;
1� The accuracy and completeness of accounting records; and
1� Timely preparation of reliable financial information.
While no internal control system, however elaborate, can guarantee absolute assurance that the
City's assets are safeguarded, it is the intent of the City's internal control to provide a reasonable
assurance that management of the investment function meets the City's objectives.
The internal controls shall address the following:
Control of collusion. Collusion is a situation where two or more employees are working in
conjunction to defraud their employer.
2. Separation of transaction authority from accounting and record keeping. By separating the
person who authorizes or performs the transaction from the people who record or
otherwise account for the transaction, a separation of duties is achieved.
3. Custodial safekeeping. Securities purchased from any bank or dealer including appropriate
collateral (as defined by State Law) shall be placed with an independent third party for
custodial safekeeping.
4. Avoidance of physical delivery securities. Book entry securities are much easier to
transfer and account for since, actual delivery of a document never takes place. Delivered
securities must be properly safeguarded against loss or destruction. The potential for
fraud and loss increases with physically delivered securities.
5. Clear delegation of authority to subordinate staff members. Subordinate staff members
must have a clear understanding of their authority and responsibilities to avoid improper
actions. Clear delegation of authority also preserves the internal control structure that is
contingent on the various staff positions and their respective responsibilities as outlined in
the Segregation of Major Investment Responsibilities appendices.
6. Written confirmation or teleDhone transactions for investments and wire transfers. Due to
the potential for error and improprieties arising from telephone transactions, all telephone
transactions shall be supported by written communications or electronic confirmations and
approved by the appropriate person. Written communications may be via fax if on
letterhead and the safekeeping institution has a list of authorized signatures. Fax
correspondence must be supported by evidence of verbal or written follow-up.
7. Development of a wire transfer agreement with the City's bank and third party custodian.
This agreement should outline the various controls, security provisions, and delineate
responsibilities of each party making and receiving wire transfers.
The System of Internal Controls developed by the City, shall be reviewed annually by the
iV
independent auditor in connection with the annual audit of the City's Financial Statements.
The independent auditor's letter on internal control over financial reporting and compliance as it
pertains to cash and investments, if any, shall be directed to the City Manager who will direct the
City Treasurer to provide a written response to the independent auditor's letter. The auditor's
letter, as it pertains, to cash and investment activities and the City Treasurer's response shall be
provided to the City's Investment Advisory Board for their consideration. Following the
completion of each annual audit, the independent auditor shall meet with the Investment Advisory
Board and discuss the auditing procedures performed and the review of internal controls for cash
and investment activities.
See Appendix D, "Segregation of Major Investment Responsibilities."
XV
The City Treasurer shall submit a monthly Treasurers Report to the City Council and the
Investment Advisory Board that includes all cash and investments under the authority of the
Treasurer.
The Treasurer's Report shall summarize cash and investment activity and changes in balances and
include the following:
1� A certification by the City Treasurer.
1� A listing of purchases and sales/maturities of investments.
0. Cash and Investments categorized by authorized investments, except for LAW
which will be provided quarterly and show yield and maturity.
Comparison of month end actual holdings to Investment Policy limitations.
1� Current year and prior year monthly history of cash and investments for trend
analysis.
1� Balance Sheet.
1� Distribution of cash and investment balances by fund.
1� A year to date historical cash flow analysis and projection forthe next six months.
ll� A two-year list of historical interest rates.
XVI FINANCIAL ASSETS AND INVESTMENT ACTIVITY NOT SUBJECT TO THIS POLICY
The City's Investment Policy does not apply to the following:
1� Cash and Investments raised from Conduit Debt Financing;
1� Funds held in trust in the City's name in pension or other post -retirement benefit
programs;
1� Cash and Investments held in lieu of retention by banks or other financial
institutions for construction projects;
1� Short or long term loans made to other entities by the City or Agency; and
Short term (Due to/from) or long term (Advances from/to) obligations made
either between the City and its funds or between the City and Agency.
XVII INVESTMENT OF BOND PROCEEDS
The City's Investment Policy shall govern bond proceeds and bond reserve fund investments.
California Code Section 5922 (d) governs the investment of bond proceeds and reserve funds in
accordance with bond indenture provisions which shall be structured in accordance with the
15
City's Investment Policy.
Arbitrage Requirement - The US Tax Reform Act of 1986 requires the City to perform arbitrage
calculations as required and return excess earnings to the US Treasury from investments of
proceeds of bond issues sold after the effective date of this law. These arbitrage calculations
may be contracted with an outside source to provide the necessary technical assistance to
comply with this regulation. Investable funds subject to the 1986 Tax Reform Act will be kept
segregated from other funds and records will be kept in a fashion to facilitate the calculations.
The City's investment position relative to the new arbitrage restrictions is to continue pursuing
the maximum yield on applicable investments while ensuring the safety of capital and liquidity. It
is the City's position to continue maximization of yield and to rebate excess earnings, if
necessary.
XVIII INVESTMENT ADVISORY BOARD - CITY OF LA QUINTA
The Investment Advisory Board (IAB) is a standing board composed of five members from the
public that are appointed by the City Council. Background information will be requested and
potential candidates must agree to a background check and verification. On an annual basis, in
conjunction with the Political Reform Act disclosure statutes, or at any time if a change in
circumstances warrants, each board member will provide the City Council with a disclosure
statement which identifies any matters that have a bearing on the appropriateness of that
member's service on the board. All board members shall report annually to the City Clerk on
Form 700, Statement of Economic Interests, any activities, interests, or relationships that may be,
or have the appearance of, a conflict of interest.
The IAB must meet at least quarterly, but usually meets monthly, to:
Review at least annually the City's Investment Policy and recommend appropriate
changes;
2. Review monthly treasury report and note compliance with the Investment Policy and
adequacy of cash and investments for anticipated obligations;
3. Receive and consider other reports provided by the City Treasurer;
4. Meet with the independent auditor after completion of the annual audit of the City's
financial statements, and receive and consider the auditor's comments on auditing
procedures, internal controls and findings for cash and investment activities, and;
5. Serve as a resource for the City Treasurer on matters such as proposed investments,
internal controls, use or change of financial institutions, custodians, brokers and dealers.
The IAB will report to the City Council after each meeting either in person or through
correspondence at a regular City Council meeting. See Appendix 13: "Investment Advisory Board
Provisions."
XIX INVESTMENT POLICY ADOPTION
The City's Investment Policy will be reviewed annually by the City's Investment Advisory Board
and the City Treasurer. The Investment Advisory Board will forward the Investment Policy with
16
any revisions to the City Manager and City Attorney for their review and comment. A joint
meeting will be held with the Investment Advisory Board, City Manager, City Attorney, and City
Treasurer to review the Investment Policy and any comments prior to submission to the City
Council for their consideration.
The Investment Policy shall be adopted by resolution of the City Council annually before the end
of June of each year.
17
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Fro,
Appendix B
City of La Quinta Municipal Code
Chapter 2.70
INVESTMENT ADVISORY BOARD PROVISIONS
Sections:
2.70.010
General Rules Regarding Appointment.
2.70.020
Board meetings.
2.70.030
Board functions.
2.70.010 General rules regarding appointment
A. Except as set out below, see Chapter 2.06 for General Provisions.
B. The Investment Advisory Board (the"board") is a standing board composed of five (5)
members from the public that are appointed by city council.
C. Applicants for the board should have a background in finance, preferably with knowledge
and/or experience in markets, controls and accounting for securities. Background information will
be requested and potential candidates must agree to a background check and verification.
D. On an annual basis, in conjunction with the Political Reform Act disclosure statutes, or at
any time if a change in circumstances warrants, each board member will provide the City Council
with a disclosure statement which identifies any matters that have a bearing on the
appropriateness of that member's service on the board. Such matters may include, but are not
limited to, changes in employment, changes in residence, or changes in clients.
E. To promote continuity, the expiration of the terms of the members of the board shall be
staggered. The term of service is three years, with one or two terms expiring each year.
2.70.020 Board meetings.
The Board usually will meet monthly, but this schedule may be extended to quarterly
meetings upon the concurrence of the Board and the City Council. The specific meeting dates will
be determined by the Board Members and meetings may be called for on an as needed basis.
2.70.030 Board functions.
A. The principal functions of the Board are: (1) review at least annually the City's Investment
Policy and recommend appropriate changes; (2) review monthly Treasury Report and note
compliance with the Investment Policy and adequacy of cash and investments for anticipated
obligations; (3) receive and consider other reports provided by the City Treasurer; (4) meet with
the independent auditor after completion of the annual audit of the City's financial statements, and
receive and consider the auditor's comments on auditing procedures, internal controls, and findings
for cash and investment activities, and; (5) serve as a resource for the City Treasurer on matters
such as proposed investments, internal controls, use or change of financial institutions, custodians,
brokers and dealers.
B. The Board will report to the City Council after each meeting either in person or through
correspondence at a regular City Council meeting.
20
Appendix C
City of La Quinta Municipal Code
Chapter 3.08
INVESTMENT OF MONEYS AND FUNDS
Sections:
3.08.010 Investment of city moneys and deposit of securities.
3.08.020 Authorized investments.
3.08.030 Sales of securities.
3.08.040 City bonds.
3.08.050 Reports.
3.08.060 Deposits of securities.
3.08.070 Trust fund administration.
3.08.010 Investment of city moneys and deposit of securities.
Pursuant to, and in accordance with, and to the extent allowed by, Sections
53607 and 53608 of the Government Code, the authority to invest and reinvest
moneys of the city, to sell or exchange securities, and to deposit them and provide for
their safekeeping, is delegated to the city treasurer. (Ord. 2 § 1 (part), 1982)
3.08.020 Authorized investments.
Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is
authorized to purchase, at their original sale or after they have been issued, securities
which are permissible investments under any provision of state law relating to the
investing of general city funds, including but not limited to Sections 53601 and 53635 of
the Government Code, as said sections now read or may hereafter be amended, from
moneys in his custody which are not required for the immediate necessities of the city
and as he may deem wise and expedient, and to self or exchange for other eligible
securities and reinvest the proceeds of the securities so purchased. (Ord. 2 § 1 (part),
1982)
3.08.030 Sales of Securities.
From time to time the city treasurer shall sell the securities in which city moneys have
been invested pursuant to this chapter, so that the proceeds may, as appropriate, be
applied to the purchase for which the original purchase money may have been designated
or placed in the city treasury. (Ord.2 § I (part),
3.08.040 City bonds.
Bonds issued by the city and purchased pursuant to this chapter may be cancelled
either in satisfaction of sinking fund obligations or otherwise if proper and appropriate;
provided, however, that the bonds may be held uncancelled and while so held may be
resold. (Ord. 2 § 1 (part), 1982)
21
3.08.050 Reports.
The city treasurer shall make a monthly report to the city council of all investments
made pursuant to the authority delegated in this chapter. (Ord. 2 § 1 (part), 1982)
3.08.060 Deposits of securities.
Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is
authorized to deposit for safekeeping, the securities in which city moneys have been
invested pursuant to this chapter, in any institution or depository authorized by the terms
of any state law, including but not limited to Section 53608 of the Government Code as
it now reads or may hereafter be amended. In accordance with said section, the city
treasurer shall take from the institution or depository a receipt for the securities so
deposited and shall not be responsible for the securities delivered to and receipted for by
the institution or depository until they are withdrawn therefrom by the city treasurer.
(Ord. 2 § 1 (part), 1982
3.08.070 Trust fund administration.
Any departmental trust fund established by the city council pursuant to Section
36523 of the Government Code shall be administered by the city treasurer in accordance
with Section 36523 and 26524 of the Government code and any other applicable
provisions of law. (Ord. 2 § 1 (part), 1982)
0*11
SEGREGATION OF MAJOR INVESTMENT RESPONSIBILITIES
Function
Develop and Recommend Modifications
to City's Formal Investment Policy
Review City's Investment Policy
and Recommend City Council Action
Adopt Formal Investment Policy
Implement Formal Investment Policy
Review Financial Institutions & Select Investments
Acknowledge Investment Selections
Execute Investment transactions
Confirm Wires (if applicable)
Record Investment Transactions in City's
Accounting Records
Investment Verification (match broker confirmation
to City investment records)
Reconcile Investment Records
to Accounting Records and Bank Statements
Reconcile Investment Records
to Treasurers Report of Investments
Security of Investments at City
Security of Investments outside City
Review Internal Control Procedures
23
Appendix D
Responsible Parties
Investment Advisory Board
and City Treasurer
City Manager
and City Attorney
City Council
City Treasurer
City Treasurer
City Manager or his/her
designee
City Treasurer or City Manager
Accounting Manager or
Financial Services Assistant
Accounting Manager or
Financial Services Assistant
City Treasurer and Financial
Services Assistant
Financial Services Assistant
Accounting Manager
Accounting Manager or Senior
Secretary
Third Party Custodian
External Auditor
Appendix E
LISTING OF APPROVED FINANCIAL INSTITUTIONS
1. Banking Services Wells Fargo Bank, Government Services,
Los Angeles, CA (Banking Services)
Rabobank N.A., Government Banking
Group, Roseville, CA (Collateralized Bank
Deposits)
2. Custodian Services Bank of New York/Mellon, Los Angeles,
CA
3. Deferred Compensation International City/County Management
Association Retirement Corporation
4. Broker/Dealer Services Banc of America Securities/Merrill Lynch,
San Francisco, CA
Morgan Stanley, San Rafael, CA
CitiGroup, Costa Mesa, CA
5. Government Pool State of California Local Agency
Investment Fund
City of La Quinta Account
6. Bond Trustees 1991 City Hall Revenue Bonds - US Bank
1991 RDA Project Area 1 - US Bank
1992 RDA Project Area 2 - US Bank
1994 RDA Project Area 1 - US Bank
1998 RDA Project Area 1 &2 - US Bank
2001 RDA Project Area 1 - US Bank
2002 RDA Project Area 1 - US Bank
2003 RDA Project Area 1 - US Bank
2011 RDA Project Area 2 - US Bank
2011 Fin Auth Housing 1 &2 - US Bank
Assessment Districts - US Bank
No Changes to this listing may be made without City Council approval
24
Appendix F
BROKERIDEALER QUESTIONNAIRE AND CERTIFICATION
1 . Name of Firm:
2. Address:
3. Telephone: I—) I-
4. Broker's Representative to the City (attach resume):
Name:
Telephone: (—)
5. Manager/Partner-in-charge (attach resume):
Name:
Title:
Telephone:
6. List all personnel who will be trading with or quoting securities to City employees (attach
resume)
Name:
Title:
Telephone:
7. Which of the above personnel have read the City's Investment Policy?
8. Which instruments are offered regularly by your local office? (Must equal 100%)
% U.S. Treasuries
% BA's
% Commercial Paper
% CD's
% Mutual Funds
—% Agencies (specify):
• Repos
• Reverse Repos
• CMO's
• Derivatives
• Stocks/Equities
• Other (specify):
9. References -- Please identify your most directly comparable public sector clients in our
geographical area.
Entity Entity
25
Contact
Telephone
Client Since
Contact
Telephone
Client Since
10. Have any of your clients ever sustained a loss on a securities transaction arising from a
misunderstanding or misrepresentation of the risk characteristics of the instrument? If so,
explain.
11
12.
13.
Has your firm or your local office ever been subject to a regulatory or state/ federal
agency investigation for alleged improper, fraudulent, disreputable or unfair activities
related to the sale of securities? Have any of your employees been so investigated? If
so, explain.
Has a client ever claimed in writing that you were responsible for an investment loss?
Yes No_ If yes, please provide action taken
Has a client ever claimed in writing that your firm was responsible for an investment
loss? Yes No If yes, please provide action taken
Do you have any current or pending complaints that are unreported to FINRA?
Yes No_ If yes, please provide action taken
Does your firm have any current, or pending complaints that are unreported to FINRA?
Yes No_ If yes, please provide action taken
Explain your clearing and safekeeping procedures, custody and delivery process.
Who audits these fiduciary responsibilities?
26
Latest Audit Report
14. How many and what percentage of your transactions failed?
Last month? —% $
Last year? % $
15. Describe the method your firm would use to establish capital trading limits for the City of
La Quinta.
16. Is your firm a member in the S.I.P.C. insurance program? Yes— No —
If yes, explain primary and excess coverage and carriers.
17. What portfolio information, if any, do you require from your clients?
18. What reports and transaction confirmations or any other research publications will the City
receive?
19. Does your firm offer investment training to your clients? Yes— No
20. Does your firm have professional liability insurance? Yes No
If yes, please provide the insurance carrier, limits and expiration date—.
21. Please list your FINRA/NASD Registration Number
22. Do you have any relatives who work at the City of La Quinta?
Yes— No— If yes, Name and Department
23. Do you maintain an office in California? Yes— No
24. Do you maintain an office in La Quinta or Riverside County? Yes No
25. Please enclose the following:
ll� Latest audited financial statements.
10- Samples of reports, transaction confirmations and any other research/publications the
City will receive.
1� Samples of research reports and/or publications that your firm regularly provides to
clients.
ll� Complete schedule of fees and charges for various transactions.
27
'CERTIFICATION'
I hereby certify that I have personally read the Statement of Investment Policy of the City of La
Quinta, and have implemented reasonable procedures and a system of controls designed to
preclude imprudent investment activities arising out of transactions conducted between our firm
and the City of La Quinta. All sales personnel will be routinely informed of the City's investment
objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the
City. We pledge to exercise due diligence in informing the City of La Quinta of all foreseeable
risks associated with financial transactions conducted with our firm.
By signing this document the City of La Quinta is authorized to conduct any and all background
checks.
Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of
my knowledge.
Broker Representative
Date
Title
Sales Manager and/or Managing Partner*
Date Title
U-1
Appendix G
Request for Proposals
Professional Portfolio Management Firm
City of La Quints, CA
The City of La Quinta, CA is soliciting Requests for Proposals (RFP) from interested firms for the
provision of a discretionary investment management services for City of La Quinta, CA. The
portfolio to be managed of the invested assets is will be approximately 10% of the City's
investment portfolio and will be invested between 0 - 3 years.
The investment of City of La Quinta, CA's funds is guided by the applicable State statutes and
the City of La Quinta, CA's investment policy. A copy of the investment policy is attached for
your information.
Questions regarding this RFP should be directed to:
Name:
Title:
City of:
Address:
City, State, Zip Code:
Phone Number:
John M. Falconer
Finance Director/Treasurer
La Quinta, CA
P.O. Box 1504
La Quinta, CA 92247-1504
(760)777-7150
1. CRITERIA FOR EVALUATION AND SELECTION
• Experience of the firm in providing services to public sector entities of similar size
and with similar investment objectives;
• Professional experience and qualifications of the individuals assigned to the
account;
• Portfolio management resources, investment philosophy and approach;
• Responsiveness to the RFP, communicating an understanding of the overall
program and services required;
• Reporting capabilities;
• Fees.
11. SELECTION TIMETABLE
A. [Month, Day and Year] Proposals due by [Time] PST.
B. [Month, Day and Year] Proposals evaluated: to be determined
C. [Month, Day and Year] [City of La Quinta, CA] [Board/Council] approves selection
and awards contract.
Ill. FORMAT FOR PROPOSALS
Please format your response to this RFP in the following manner:
A. Organization
29
1 Describe your organization, date founded, ownership and other business
affiliations. Provide number and location of affiliated offices. Specify the number
of years your organization has provided investment management service.
2. Describe your firm's revenue sources (e.g., investment management, institutional
research, etc.) and comment on your firm's financial condition.
3. Within the past three years, have there been any significant developments in your
organization (e.g., changes in ownership, new business ventures)? Do you expect
any changes in the near future?
4. Describe any U.S. Securities and Exchange Commission (SEQ censures or litigation
involving your organization, any officer, or employee at any time in the last ten
years.
5. Describe the firm's fiduciary liability and/or errors and omissions insurance
coverage. Include dollar amount of coverage.
B. Personnel
1 . Identify the number of professionals employed by your firm by classification.
2. Provide an organization chart showing function, positions, and titles of all the
professionals in your organization.
3. Provide biographical information on investment professionals that will be involved
in the decision -making process for our portfolio, including number of years at your
firm. Identify the person who will be the primary portfolio manager assigned to the
account.
4. Describe your firm's compensation policies for investment professionals and
address any incentive compensation programs.
C. Assets Under Management
1. Summarize your institutional investment management asset totals by category for
your latest reporting period in the following table:
Other Restrictive
Number Operating Funds Number of Funds
of Clients clients
Governmental $
Governmental Pension $ N/A N/A
Non Governmental $ N/A N/A
Pension
30
Corporate $ N/A N/A
High Net Worth Client $ N/A N/A
Endowmental/Foun- $ N/A N/A
dation
2. Provide the number of separate accounts whose portfolios consist of operating
funds.
3. List in the following table the percentage by market value of aggregate assets
under all governmental accounts under management for your latest reporting
period:
Type of Asset Percent by Market
Value
U.S. Treasury securities
Federal Agency obligations
Corporate securities rated AAA -AA
Corporate securities rated A
Corporate securities rated BBB or
lower
Other
(specify
4. Describe the procedures that your firm has in place to address the potential or
actual credit downgrade of an issuer and to disclose and advise a client of the
situation.
5. Provide data on account/asset growth over the past five years. Indicate the
number of government accounts gained and the number of government accounts
lost.
6. List your five governmental largest clients. Identify those that are exclusively
operating fund relationships and/or those that are other relationships (e.g., bond
fund, retirement fund).
7. Provide a copy of the firm's Form ADV, Parts I and 11 (including all schedules).
8. Provide proof of State of California Registration, if your firm is not eligible for SEC
registration.
9. Provide a sample contract for services.
31
D. Philosophy/Approach
Describe your firm's investment philosophy for public clients, including your firm's
philosophy regarding average duration, maturity, investment types, credit quality,
and yield.
2. Describe in detail your investment process, as you would apply it to City of La
Quinta, CA's portfolio.
3. What are the primary strategies for adding value to portfolios?
4. Describe the process you would recommend for establishing the investment
objectives and constraints for this account.
5. Describe in detail your process of credit risk management, including how you
analyze credit quality, monitor credits on an ongoing basis, and report credit to
governmental accounts.
6. Describe your firm's trading methodology.
7. Describe your firm's decision -making process in terms of structure, committees,
membership, meeting frequency, responsibilities, integration of research ideas, and
portfolio management.
8. Describe your research capabilities as they would pertain to governmental
accounts. What types of analysis do you use?
9. Describe the firm's approach to managing relationships with the broker -dealer
community.
E. Portfolio Management
1 . Are portfolios managed by teams or by one individual?
2. What is the average number of accounts handled per manager?
3. Which professional staff member will be the primary client contact for City of La
Quinta, CA?
4. How frequently are you willing to meet with us?
5. Describe procedures used to ensure that portfolios comply with client investment
objectives, policies, and bond resolutions.
F. Fees Charged
1 . Please include a copy of your firm's fee schedule applicable to this RFP.
2. Identify any expenses that would not be covered through this fee structure and
would be required in order to implement the firm's program.
32
3. Is there a minimum annual fee?
G. Performance Reporting
1 . Please report on all accounts under $100 million.
2. Please provide performance history for governmental accounts for the last five
years.
3. Please provide risk measurements for governmental accounts for the last five
years.
4. Indicate whether your returns are calculated and compiled in accordance with
the Association for Investment Management and Research (AIMR/CFA Institute)
standards.
5. Do your reports conform to the State of California reporting standards? Are you
willing to customize your reports to meet our specifications?
6. How will you notify us of investment transactions?
7. Are confirmations of investment transactions sent directly by the broker/dealer to
the client?
8. Do your reports include rating information on investments which is required by
GASB 40?
H. References
Provide a list of at least five (5) client references in California. References should be
public agencies with portfolio size and investment objectives similar to City of La Quinta,
CA. Include length of time managing the assets, contact name, and phone number.
Insurance Requirements
Exhibit A defines the insurance requirements that will need to be met prior to the
[Board /Councill's approval of any agreement for services.
J. Submittal of proposals
1 Seven (7) copies of the proposal shall be submitted in a sealed envelope bearing
the caption RFP for (City of La Quinta, CA) and addressed to:
City of La Quinta, CA
P.O. Box 1504
La Quinta, CA 92247-1504
Attention: John Falconer, Finance Director[Treasurer
2. Proposal must be received no later than [Time] PST on [Month, Day, and Year].
ICICI
3. Proposals should be verified before submission. The City of La Quinta, CA shall
not be responsible for errors or omissions on the part of the respondent in
preparation of a proposal. The City of La Quinta, CA reserves the right to reject
any and all proposals, to wave any irregularities, or informalities in the
proposals, and to negotiate modifications to any proposal.
Enclosures: Investment Policy
Treasurers Report
CM]
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35
Appendix I
Investment Management Process and Risk
Except as provided for in Section 27000.3, Government Code Section 53600.3 declares as a trustee
each Person, treasurer, or governing body authorized to make investment decisions on behalf of local
agencies. As trustees are subject to the prudent investor standard. These persons shall act with care,
skill, prudence, and diligence under the circumstances then prevailing when investing, reinvesting,
purchasing, acquiring, exchanging, selling, and managing funds. Section 53600.5 further stipulates
that the primary objective of any person investing public funds is to safeguard principal; secondly, to
meet liquidity needs of the depositor; and lastly, to achieve a return or yield on invested funds
(Government Code Section 27000.5 specifies the same objectives for county treasurers and board of
supervisors).
Risk is inherent throughout the investment process. There is investment risk associated with any
investment activity and opportunity risk related to inactivity. Market risk is derived from exposure to
overall changes in the general level of interest rates while credit risk is the risk of loss due to the failure
of the insurer of a security. The market value of a security varies inversely with the level of interest
rates. If an investor is required to sell an investment with a five percent yield in a comparable seven
percent rate environment, that security will be sold at a loss. The magnitude of that loss will depend on
the amount of time until maturity.
Purchasing certain allowable securities with a maturi I ty of greater than five years requires approval of
the governing board (see Government Code Section 53601). Part of that approval process involves
assessing and disclosing the risk and possible volatility of fonger-term investments
Another element of market risk is liquidity risk. Instruments with unique call features or special
structures, or those issued by little known companies, are examples of "story bonds" and are often
thinly traded. Their uniqueness often makes finding prospective buyers in a secondary market more
difficult and, consequently, the securities' marketability and price are discounted. However, under
certain market conditions, gains are also possible with these types of securities.
Default risk represents the possibility that the borrower may be unable to repay the obligation as
scheduled. Generally, securities issued by the federal government and its agencies are considered the
most secure, while securities issued by private corporations or negotiable certificates of deposit issued
by commercial banks have a greater degree of risk. Securities with additional credit enhancements,
such as bankers acceptances, collateralized repurchase agreements and collateralized bank deposits are
somewhere between the two o6 the risk spectrum.
The vast majority of portfolios are managed within a buy and hold policy. Investments are purchased
with the intent and capacity to hold that security until maturity. At times, market forces or operations
may dictate swapping one security for another or selling a security before maturity. Continuous analysis
and fine tuning of the investment portfolio are considered prudent investment management. I ... I
The Government Code contains specific provisions regarding the types of investments and practices
permitted after considering the broad requirement of preserving principal and maintaining liquidity before
seeking yield. These provisions are intended to promote the use of reliable, diverse, and safe investment
instruments to better ensure a prudently managed Portfolio worthy of public trust.
Chapter II. Fund Management
Local Agency Investment Guidelines 2010 Issued by California Debt Ind Investment Advisory Commission
36
GLOSSARY Appendix J
(Adopted from the Municipal Treasurers Association)
The purpose of this glossary is to provide the reader of the City of La Quinta investment
policies with a better understanding of financial terms used in municipal investing.
AGENCIES: Federal agency securities and/or
Government -sponsored enterprises.
ASKED: The price at which securities are offered
BANKERS' ACCEPTANCE MAI: A draft or bill or
exchange accepted by a bank or trust company.
The accepting institution guarantees payment of
the bill, as well as the issuer.
BID: The price offered by a buyer of securities.
(When you are selling securities, you ask for a
bid.) See Offer.
BROKER: A broker brings buyers and sellers
together for a commission.
CERTIFICATE OF DEPOSIT (CD): A time deposit
with a specific maturity evidenced by a
certificate. Large -denomination CD's are typically
negotiable.
COLLATERAL: Securities, evidence of deposit or
other property which a borrower pledges to
secure repayment of a loan. Also refers to
securities pledged by a bank to secure deposits of
public monies.
COMMERCIAL PAPER: Short-term unsecured
promissory notes issued by a corporation to raise
working capital. These negotiable instruments
are purchased at a discount to par value or at par
value with interest bearing. Commercial paper is
issued by corporations such as General Motors
Acceptance Corporation, IBM, Bank America, etc.
COMPREHENSIVE ANNUAL FINANCIAL REPORT
(CAFR): The official annual report for the City of
La Quinta. It includes five combined statements
for each individual fund and account group
prepared in conformity with GAAP. It also
includes supporting schedules necessary to
demonstrate compliance with finance -related
legal and contractual provisions, extensive
introductory material, and a detailed Statistical
Section.
CONDUIT FINANCING: A form of Financing in
which a government or a government agency
lends its name to a bond issue, although it is
acting only as a conduit between a specific project
and bond holders. The bond holders can look only
to the revenues from the project being financed
for repayment and not to the government or
agency whose name appears on the bond.
COUPON: (a) The annual rate of interest that a
bond's issuer promises to pay the bondholder on
the bond's face value. (b) A certificate attached
to a bond evidencing interest due on a payment
date.
DEALER: A dealer, as opposed to a broker, acts as
a principal in all transactions, buying and selling
for his own account.
DEBENTURE: A bond secured only by the general
credit of the issuer.
DELIVERY VERSUS PAYMENT: There are two
methods of delivery of securities: delivery versus
payment and delivery versus receipt. Delivery
versus payment is delivery of securities with an
exchange of money for the securities. Delivery
versus receipt is delivery of securities with an
exchange of a signed receipt for the securities.
DERIVATIVES: (1) Financial instruments whose
return profile is linked to, or derived from, the
movement of one or more underlying index or
security, and may include a leveraging factor, or
(2) financial contracts based upon notional
amounts whose value is derived from an
underlying index or security (interest rates, foreign
exchange rates, equities or commodities).
DISCOUNT: The difference between the cost price
of a security and its maturity when quoted at
37
lower than face value. A security selling below
original offering price shortly after sale also is
considered to be at a discount.
DISCOUNT SECURITIES: Non -interest bearing
money market instruments that are issued a
discount and redeemed at maturity for full face
value, e.g., U.S. Treasury Bills. 4.
DIVERSIFICATION: Dividing investment funds
among a variety of securities offering
independent returns.
FEDERAL CREDIT AGENCIES: Agencies of the
Federal . government set up to supply credit to
various classes of institutions and individuals,
e.g., S&L's, small business firms, students,
farmers, farm cooperatives, and exporters. 5.
1 FNMAs (Federal National Mortgage
Association) - Like GNMA was chartered
under the Federal National Mortgage
Association Act in 1938. FNMA is a federal
corporation working under the auspices of the
Department of Housing and Urban
Development (HUD). It is the largest single
provider of residential mortgage funds in the
United States. Fannie Mae, as the corporation
is called, is a private stockholder -owned
corporation. The corporation's purchases
include a variety of adjustable mortgages and
second loans, in addition to fixed-rate
.mortgages. FNMA's securities are also highly
liquid and are widely accepted. FNMA
assumes and guarantees that all security
holders will receive timely payment of
principal and interest.
2. FHLBs (Federal Home Loan Bank Notes and
Bonds) - Issued by the Federal Home Loan
Bank System to help finance the housing
industry. The notes and bonds provide
liquidity and home mortgage credit to savings
and loan associations, mutual savings banks,
cooperative banks, insurance companies, and
mortgage -lending institutions. They are
issued irregularly for various maturities. The
minimum denomination is$ 5,000. The notes
are issued with maturities of less than one
year and interest is paid at maturity.
3. FLBs; (Federal Land Bank Bonds) - Long-term
mortgage credit provided to farmers by Federal
Land Banks. These bonds are issued at
irregular times for various maturities ranging
from a few months to ten years. The
minimum denomination is s 1,000. They carry
semi-annual coupons. Interest is calculated on
a 360-day, 30 day month basis.
FFCBs (Federal Farm Credit Bank) - Debt
instruments used to finance the short and
intermediate term needs of farmers and the
national agricultural industry. They are issued
monthly with three- and six-month maturities.
The FFCB issues larger issues (one to ten
year) on a periodic basis. These issues are
highly liquid.
FICBs (Federal Intermediate Credit Bank
Debentures) - Loans to lending institutions
used to finance the short-term and
intermediate needs of farmers, such as
seasonal production. They are usually issued
monthly in minimum denominations of $3,000
with a nine -month maturity. Interest is
payable at maturity and is calculated on a 360-
day, 30-day month basis.
6. FHLMCs (Federal Home Loan Mortgage
Corporation) - a government sponsored entity
established in 1970 to provide a secondary
market for conventional home mortgages.
Mortgages are purchased solely from the
Federal Home Loan Bank System member
lending institutions whose deposits are insured
by agencies of the United States Government.
They are issued for various maturities and in
minimum denominations of $10,000. Principal
and interest is paid monthly. Other federal
agency issues are Small Business
Administration notes (SBA's), Government
National Mortgage Association notes
(GNMA's), Tennessee Valley Authority notes
(TVA's), and Student Loan Association notes
(SALLIE-MAE's).
FEDERAL DEPOSIT INSURANCE CORPORATION
(FDIC): A federal agency that insures bank
deposits, currently up to $250,000 per deposit
through December 31, 2013.,
FEDERAL FUNDS RATE: The rate of interest at
which Fed funds are traded, This rate is currently
W
pegged by the Federal Reserve through open -
market operations.
FEDERAL HOME LOAN BANKS (FHLB):
Government sponsored wholesale banks
(currently 12 regional banks) which lend funds
and provide correspondent banking services to
member commercial banks, thrift institutions,
credit unions and insurance companies. The
mission of the FHLBs is to liquefy the housing
related assets of its members who must purchase
stock in their district Bank.
FEDERAL OPEN MARKET COMMITTEE (FOMCI:
Consists of seven members of the Federal
Reserve Board and five of the twelve Federal
Reserve Bank Presidents. The President of the
New York Federal Reserve Bank is a permanent
member, while the other Presidents serve on a
rotating basis. The Committee periodically meets
to set Federal Reserve guidelines regarding
purchases and sales of Government Securities in
the open market as a means of influencing the
volume of bank credit and money.
FEDERAL RESERVE SYSTEM: The central bank of
the United States created by Congress and
consisting of a seven member Board of Governors
in Washington, D.C., 12 regional banks and about
5,700 commercial banks that are members of the
system.
GOVERNMENT NATIONAL MORTGAGE
ASSOCIATION (GNMA or Ginnie Mae): Securities
influencing the volume of bank credit guaranteed
by GNMA and issued by mortgage bankers,
commercial banks, savings and loan associations,
and other institutions. Security holder is
protected by full faith and credit of the U.S.
Government. Ginnie Mae securities are backed
by the FHA, VA or FMHM mortgages. The term
.pass-throughs" is often used to describe Ginnie
Maes.
LAIF (Local Agency Investment Fund) - A special
fund in the State Treasury which local agencies
may use to deposit funds for investment. There
is no minimum investment period and the
minimum transaction is $5,000, in multiples of
$1,000 above that, with a maximum balance of
$50,000,000 for any agency. The City is
restricted to a maximum of ten transactions per
month. It offers high liquidity because deposits
can be converted to cash in 24 hours and no
interest is lost. All interest is distributed to those
agencies participating on a proportionate share
basis determined by the amounts deposited and
the length of time they are deposited. Interest is
paid quarterly. The State retains an amount for
reasonable costs of making the investments, not
to exceed one-half of one percent of the earnings.
LIQUIDITY: A liquid asset is one that can be
converted easily and rapidly into cash without a
substantial loss of value. In the money market, a
security is said to be liquid if the spread between
bid and asked prices is narrow and reasonable size
can be done at those quotes.
LOCAL GOVERNMENT INVESTMENT POOL (LGIP):
The aggregate of all funds from political
subdivisions that are placed in the custody of the
State Treasurer for investment and reinvestment
MARKET VALUE: The price at which a security is
trading and could presumably be purchased or
sold.
MASTER REPURCHASE AGREEMENT: A written
contract covering all future transactions between
the parties to repurchase --reverse repurchase
agreements that establishes each party's rights in
the transactions. A master agreement will often
specify, among other things, the right of the
buyer -lender to liquidate the underlying securities
in the event of default by the seller -borrower.
MATURITY: The date upon which the principal or
stated value of an investment becomes due and
payable
MONEY MARKET: The market in which short-term
debt instruments (bills, commercial paper,
bankers' acceptances, etc.) are issued and traded.
OFFER: The price asked by a seller of securities.
(When you are buying securities, you ask for an
offer.) See Asked and Bid.
OPEN MARKET OPERATIONS: Purchases and
sales of government and certain other securities in
the open market by the New York Federal Reserve
Bank as directed by the FOMC in order to
influence the volume of money and credit in the
39
economy. Purchases inject reserves into the
bank system and stimulate growth of money and
credit; sales have the opposite effect. Open
market operations are the Federal Reserve's most
important and most flexible monetary policy tool.
PORTFOLIO: Collection of all cash and securities
under the direction of the City Treasurer,
including Bond Proceeds.
PRIMARY DEALER: A group of government
securities dealers who submit daily reports of
market activity and positions and monthly
financial statements to the Federal Reserve Bank
of New York and are subject to its informal
oversight. Primary dealers include Securities and
Exchange Commission (SEC) -registered securities
broker -dealers, banks and a few unregulated
firms.
QUALIFIED PUBLIC DEPOSITORIES: A financial
institution which does not claim exemption from
the payment of any sales or compensating use or
ad valorem taxes under the laws of this state,
which has segregated for the benefit of the
commission eligible collateral having a value of
not less than its maximum liability and which has
been approved by the Public Deposit Protection
Commission to hold public deposits.
RATE OF RETURN: The yield obtainable on a
security based on its purchase price or its current
market price. This may be the amortized yield to
maturity on a bond the current income return.
REPURCHASE AGREEMENT (RP OR REPO): A
holder of securities sells these securities to an
investor with an agreement to repurchase them
at a fixed price on a fixed date. The security
"buyer" in effect lends the "seller" money for the
period of the agreement, and the terms of the
agreement are structured to compensate him for
this. Dealers use RP extensively to finance their
positions. Exception: When the Fed is said to be
doing RP, it is lending money that is increasing
bank reserves.
REVERSE REPURCHASE AGREEMENTS (RRP or
RevRepo) - A holder of securities sells these
securities to an investor with an agreement to
repurchase them at a fixed price on a fixed date.
The security"buyer" in effect lends the"seller"
money for the period of the agreement, and the
terms of the agreement are structured to
compensate him for this. Dealers use RRP
extensively to finance their positions. Exception:
When the Fed is said to be doing RRP, it is lending
money that is increasing bank reserves.
SAFEKEEPING: A service to customers rendered
by banks for a fee whereby securities and
valuables of all types and descriptions are held in
the bank's vaults for protection.
SECONDARY MARKET: A market made for the
purchase and sale of outstanding issues following
the initial distribution.
SECURITIES & EXCHANGE COMMISSION: Agency
created by Congress to protect investors in
securities transactions by administering securities
legislation.
SEC RULE 15C3-1: See Uniform Net Capital Rule.
STRUCTURED NOTES: Notes issued by
Government Sponsored Enterprises (FHLB, FNMA,
SLMA, etc.) and Corporations which have
imbedded options (e.g., call features, step-up
coupons, floating rate coupons, derivative -based
returns) into their debt structure. Their market
performance is impacted by the fluctuation of
interest rates, the volatility of the imbedded
options and shifts in the shape of the yield curve.
SURPLUS FUNDS: Section 53601 of the California
Government Code defines surplus funds as any
money not required for immediate necessities of
the local agency. The City has defined immediate
necessities to be payment due within one week.
TREASURY BILLS: A non -interest bearing discount
security issued by the U.S. Treasury to finance the
national debt. Most bills are issued to mature in
three months, six months or one year.
TREASURY BONDS: Long-term coupon -bearing
U.S. Treasury securities issued as direct
obligations of the U.S. Government and having
initial maturities of more than 10 years.
TREASURY NOTES: Medium -term coupon -bearing
U.S. Treasury securities issued as direct
I
09
obligations of the U.S. Government and having
initial maturities from two to 10 years.
UNIFORM NET CAPITAL RULE: Securities and
Exchange Commission requirement that member
firms as well as nonmember broker -dealers in
securities maintain a maximum ratio of
indebtedness to liquid capital of 15 to 1; also
called net capital rule and net capital ratio.
Indebtedness covers all money owed to a firm,
including margin loans and commitments to
purchase securities, one reason new public issues
are spread among members of underwriting
syndicates. Liquid capital includes cash and
assets easily converted into cash.
UNIFORM PRUDENT INVESTOR ACT: The State
of California has adopted this Act. The Act
contains the following sections: duty of care,
diversification, review of assets, costs,
compliance determinations, delegation of
investments, terms of prudent investor rule, and
application.
YIELD: The rate of annual income return on an
investment, expressed as a percentage. (a)
INCOME YIELD is obtained by dividing the current
dollar income by the current market price for the
security. (b) NET YIELD or YIELD TO MATURITY
is the current income yield minus any premium
above par or plus any discount from par in
purchase price, with the adjustment spread over
the period from the date of purchase to the date
of maturity of the bond.
41