SPEV 2017-0011 Dupont Estate (Daniels, Lynne) 46485 Cameo Palms Dr - Various Events (02.09.2018)
78-495 Calle Tampico La Quinta, CA 92253 760.777.7000
February 8, 2018
CASE NUMBER
Special Event Permit 2017-0011
ACTIVITY/EVENT
Various Events
Wedding weekend—February 23-25th 2018
Coachella Party—April 13-15, 2018 12:00 p.m. to 6:00 p.m.
Coachella Party—April 20-22, 2018 12:00 p.m. to 6:00 p.m.
46485 Cameo Palms Dr., La Quinta, CA 92253
APPLICANT
Ms. Lynne Daniels
46485 Cameo Palms Dr.
La Quinta, CA 92253
APPROVAL
The Design and Development Department has reviewed your request for Special Event Permit
2017-0011, which includes a wedding and two parties during the two weekends of the Coachella
Festival. The wedding will take place on February 24, 2018 from 4 p.m. to 10 p.m. There will be 65
people in attendance. A dinner party will be conducted on the property on the evening of February
23 for the wedding guests. February 25 there will be a small barbeque party for the wedding party
who are staying on the property. The Coachella Festival parties will be three-day events, one event
per weekend of Coachella Festival, April 13-15 and April 20-22. Parties will be limited to the hours
of 12:00 p.m. to 6:00 p.m. each day and will have no more than 400 people in attendance. Pursuant
to LQMC Section 9.60.170 (Special Events – Residential), your permit is approved based on the
following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Fire protection plans and facilities have been provided to the satisfaction of the fire
marshal.
E. Security plans, including security staffing levels, and facilities have been provided to the
satisfaction of the La Quinta Police Department.
F. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption to
local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must obtain any permits, as may be
required below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The indoor/outdoor events are approved for February 23-25 between 10:00 a.m. and 10:00
p.m., April 13-15 12:00 p.m. to 6:00 p.m. and April 20-22 12:00 p.m. to 6:00 p.m. The total
number of event participants, including staff, security and guests, shall not exceed 400 on-
site at any given time. The applicant is required to maintain a count of all event participants
on-site at all times during the event. The event count shall be maintained by event staff at
the main entrance and made available upon request by the La Quinta Police Department
or City Staff.
2. Revised exhibits and specific event information for the two April events shall be submitted
30 days prior to the first April event and will be reviewed by City Departments. If event
changes are significant from the approved event exhibits and description, the Director may
require a separate Temporary Use Permit for these events.
3. The applicant shall obtain all other applicable permits, if required, from the appropriate
agencies (i.e. Fire Department, Building Department, Police Department, Alcohol Beverage
Control, etc.).
4. The applicant shall obtain an encroachment permit for any off-site signs. Off-site signs
shall not block the line of sight for traffic. Please contact Amy Yu at (760)777-7047 for
assistance on obtaining an encroachment permit.
5. All vendors shall obtain a City Business License. The serving of food and alcoholic beverages
during the event shall be subject to the rules and requirements of the Riverside County
Health Department and State of California Alcoholic Beverage Control, respectively. The
applicant shall provide the City with proof of ABC approval prior to the event.
6. The applicant shall provide notification of each event to all properties within 500 feet of
event site and/or surrounding Home Owners Associations (HOA’s) fourteen (14) days prior
to each event. Notification shall include date, time, event scope, and the name and twenty-
four hour contact phone number of the local contact person for the property and the police
department. Proof of notification shall be provided to the City of La Quinta Planning Division
seven (7) days prior to each event. In addition, the name and phone number of the local
contact person for the property shall be posted at all entrances to the property.
7. Fourteen (14) days prior to each event, the Applicant or Contractor shall furnish the City
satisfactory evidence of insurance in the amounts provided in the Engineering Bulletin for
Indemnification & Insurance Requirements: Commercial General Liability Policy is
minimum $1,000,000 per occurrence and $2,000,000 general aggregate, Workers’
Compensation Insurance is minimum $1,000,000 per accident, and Business Auto Policy is
minimum $1,000,000 per accident. The Indemnification and Insurance Requirements for
Encroachment Permits Engineering Bulletin #97-04 is attached. This insurance shall be kept
in full force and effect at all times by Applicant or Contractor during the prosecution of the
permitted work and updated Certificate of Liability Insurance shall be submitted to the City.
Each policy shall name the City as an additional insured and provide waiver of subrogation.
8. Fourteen (14) days prior to each April event, the Applicant shall provide the City with a
deposit in the amount of $12,500 to be used if additional Police, Code Enforcement, or other
City resources are required from the event, such as lost police time, equipment, and/or any
unforeseen loss that may occur due to the event that requires action(s). If there are no
additional resources needed, the deposit will be returned to the Applicant. If no April
events are held, no deposit will be due.
9. Access and egress to all local properties shall be maintained at all times.
10. The Design and Development Director may modify Conditions of Approval regarding
business hours, parking, occupancy and other operational conditions should it be
determined that after the first event, the proposed uses or conditions under which the
events are being operated or maintained is detrimental to the public health, welfare, or
materially injurious to property, improvements or other uses in proximity to the subject
property, or if the subject property is operated or maintained so as to constitute a public
nuisance.
11. The applicant shall coordinate with the City of La Quinta Code Compliance division to have
noise monitoring information available to Staff during the event. Please contact Kevin
Meredith at (760) 777-7034 to coordinate.
Completion/confirmation during the event:
12. The set-up and operation of the events shall be consistent with the attached exhibits and
event information on file.
13. Security personnel shall be easily identifiable to the public by the provision of uniformed
personnel. All designated private security personnel must be licensed by the State of
California and possess a valid private security license.
14. Certain areas providing access to the event area are public and, as such, general public
access may not be denied or restricted in any manner that extends beyond the limits of
this event as approved.
15. The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
Before 10:00pm: Sixty-five decibels (65 dB(A))
After 10:00pm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any combination thereof,
each of the noise levels specific above shall be reduced by five dB(A).
16. All noise monitoring devices as shown in noise monitoring plan shall be operational
throughout the event times. Information gathered from noise monitors shall be made
available to City staff during the event and upon request.
17. Portable generators shall be shielded to prevent accidental contact with guests. Extension
cords shall be ground-secured to prevent tripping. Any lighting shall be directed away from
surrounding roadways and surrounding residential properties. No spot or searchlights are
permitted.
18. Surrounding roadways and intersections shall remain readily accessible for passage of
emergency response vehicles and private vehicles. There shall be no queuing of vehicles
along all surrounding roads for the purposes of dropping off for, picking up for, or entering
the event.
19. If parking at any event exceeds what is approved, the parking options for the next event
will need to be modified and submitted to the Planning Division 30 days prior to the next
event. Additionally, a copy of the contract with the shuttle company, agreement with the
parking lot owner and a description of how guests will be shuttled to the event must be
submitted to the Planning Division 30 days prior to the 1st April event for approval by the
Planning Manager.
20. For the proposed April events, credentials will be required to validate invited guests for
expeditious entry to the event and avoid the congregation of uninvited persons seeking
entry. Credentials can be in the form of bracelets, passes or something similar and shall be
approved by the Planning Manager 10 days prior to each event.
21. Roadways/traffic aisles to structures and activities in and around the event will be
maintained accessible to emergency vehicles at all times. Parking monitors shall wear light-
colored clothing and reflective vests as needed. Flashlights shall be used after dusk.
22. The event is subject to spot inspections by the Police Department and/or City staff to ensure
compliance with the conditions of this letter.
23. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow
capable of igniting combustibles shall be permitted.
Completion/confirmation after the conclusion of the event (if necessary):
24. The event sites used shall be left clean and in its original manner after the event.
Temporary trash receptacles shall be provided in and around the event areas. All event
areas shall be left free of debris at the end of each day’s activities, and after the event
concludes.
25. The City of La Quinta Police department reserves the right to bill the event sponsor for any
lost police time, equipment, and/or any unforeseen loss that may occur due to the event
that requires police action.
26. Any damage to public hardscape caused by this event shall be repaired as directed by the
City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping,
and pavement especially within the surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the
City of La Quinta (“the City”), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City
of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly
notify the applicant of any claim, action or preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems that arise
not previously addressed herein. The City of La Quinta reserves the right to revoke, suspend or void
this permit at any time.
This decision may be appealed to the Planning Commission, provided the written appeal and filing
fee of $1,505.00 are submitted to this Department within 15 calendar days. Please contact this
office should you wish to file an appeal, and we will assist you in that regard.
If you have any questions before, during, or after the event, please contact the following:
CHERI FLORES
Design and Development Department
760-777-7067
GABRIEL PEREZ
Design and Development Department
760-534-0070 (cell)
KEVIN MEREDITH
Code Compliance Division
760-777-7034
ROBERT BISHOP
La Quinta Police
760-863-8399
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P
P
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LEGEND
1: Stage Location
2: Shuttle Dropoff
3: Shuttle Turnaround
4: High Top Area
5: Dance Floor Area
6: Porta Potty Area
P: Parking Areas
<<: Shuttle Traffic
<<<<<<<<<<April Events