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SPEV 2018-0001 Desert Triathalon (02.27.2018) 78-495 Calle Tampico La Quinta, CA 92253 760.777.7000 February 27, 2018 CASE NUMBER Special Event Permit 2018-0001 ACTIVITY/EVENT Desert Triathalon March 3 – 4, 2018 Lake Cahuilla Regional Park and local roads (see attached exhibits) APPLICANT Mr. Matt Sills Southland Events 638 Camino de los Mares, H130-194 San Clemente, CA 92673 APPROVAL The Design and Development Department has reviewed and approved Special Event Permit 2018-0001, pursuant to LQMC Section 9.100.130 (Special Events - Nonresidential), based on the following Findings: A. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. B. There is adequate area to conduct the event and to accommodate the anticipated attendance. C. Sufficient parking will be provided for the anticipated attendance, as all parking associated with the event will occur at Lake Cahuilla County Park. D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been/will be provided for. E. Fire protection plans and facilities have been/will be provided to the satisfaction of the Fire Marshal (CalFire). F. Security plans and facilities have been/will be provided to the satisfaction of the Riverside County Sheriff’s Department (RCSD). G. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation, with implementation of the proposed traffic control plans and required Conditions of Approval. H. The event is exempt from the California Environmental Quality Act (CEQA) provisions pursuant to Section 15304(e). I. The Applicant has contracted for the necessary staffing of traffic control officers (based on RCSD Extra Duty Reimbursement quote, dated 2/15/18 and on file), California Highway Patrol personnel through Reimbursable Letter of Agreement R-17-630-282 and traffic control devices and signing through Tops and Barricades (final Bike and final Run TCP’s dated 2/16/18; both on file), as deemed appropriate by the Riverside County Sheriff’s Department/La Quinta Police Department. J. Adherence to the conditions attached to this application, as outlined herein, will ensure that no adverse impacts to surrounding properties will occur. This approval authorizes you to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must also comply with the provisions and conditions of any other permits, as may be required/referenced herein, in order to physically set up and conduct the event. CONDITIONS OF APPROVAL Completion/confirmation prior to start of event: 1. All vendors shall obtain a City Business License. A listing of all vendors, with contact information, shall be submitted to the Design and Development Department. The serving of food and alcoholic beverages during the event shall be subject to the rules and requirements of the Riverside County Health Department and State of California Alcoholic Beverage Control, respectively. 2. Portable generators shall be shielded to prevent accidental contact with guests. Generators and internal combustion sources shall be separated from tents/canopies by a minimum of 20 feet and shall be isolated from the public. Extension cords shall be ground-secured to prevent tripping. Any lighting shall be directed away from surrounding roadways and surrounding residential properties. No spot or searchlights are permitted. 3. If ground excavations are required, please contact Underground Service Alert (USA) at 1-800-227-2600 or 1-800-422-4133. This service is free of charge provided USA is given a two-day notice prior to commencement of work. 4. All temporary electrical wiring to any concession/vendor spaces shall be secured to prevent physical hazards to the public and participants. Wiring/cords shall not be subjected to environmental or physical damage. 5. An adequate number of portable restroom facilities shall be provided, to accommodate participants and guests. ADA-compliant portable restrooms shall be provided as required by the Building Division. 6. Obtain any building permit(s) as may be required for temporary electric service and any other required items (e.g. bleacher, portable generators, etc.). Contact the Building Division at (760) 777-7125 for permit requirements. 7. Applicant shall post all affected gated communities, particularly along the north side of Avenue 58 and along Madison Street, with a flyer or similar format that provides event dates and times, indicates that security personnel will be present to ensure traffic safety, and lists the applicant’s contact information. Information shall be posted at or near callboxes and/or gate control actuators. 8. The applicant shall obtain an encroachment permit for the off-site directional signs and traffic controls placed in the City’s right-of-way that are allowed and as conditioned with this permit. Traffic control plans shall be submitted along with the permit application for City approval. Please contact Amy Yu at (760)777- 7047. 9. The applicant shall contact and make arrangements with the La Quinta Police Department and the Riverside County Sheriff Department to post a traffic control officer at every intersection within the City of La Quinta where bicyclists will have non-stop passage through stop and signalized intersections requiring traffic on the race route to make a legal stop, or where non-stop left-turns are intended in front of oncoming traffic. The applicant shall provide additional traffic control officers, traffic control devices, and signage deemed appropriate by the Police and/or Sheriff Department. 10. The applicant shall contact the appropriate departments in Riverside County to confirm what traffic control measures are required on the streets and roads where the race route passes through county jurisdiction outside the La Quinta City limits. 11. The applicant shall obtain approval from the County of Riverside for the proposed street closures shown on the traffic control plan. 12. The applicant shall provide informative message board(s) informing the commuters using the affected roadways of possible traffic delays due to the street closures and time of the event. The message board shall be provided for the commuters 48 hours prior to the start of event. 13. The applicant shall give advance notice of the anticipated traffic restrictions to be enforced during this event and provide a simplified traffic control plan showing the access routes to the Homeowners’ Associations of PGA West, Quarry, Andalusia, and Trilogy. 14. Additional signs may be required after issuance of this Temporary Use Permit if deemed necessary by the City Engineer. The Traffic Control Plan shall be approved prior to issuance of any applicable encroachment permit. 15. Additional signs may be required after issuance of this permit if deemed necessary by the City Engineer, Fire Marshal, La Quinta Police Department and/or Riverside County Sheriff Department. Completion/confirmation during event: 16. The event is permitted for March 3 – 4, 2018. Event set-up may begin on March 3, 2018. Event hours shall be limited to 8:00 AM through 4:00 PM on March 3, 2018, and 6:30 AM through 12:00 PM on March 4, 2018. At the conclusion of the event, the event site and all roadways shall be returned to pre-event conditions. Take down of the site shall be completed by 9:00 PM on March 5, 2018. 17. The applicant shall comply with County of Riverside Transportation Department Parade and Special Event Permit No. 49-0668 (dated 2/8/18 and on file). 18. The applicant shall coordinate third party independent inspections to maintain the traffic control plan (TCP) measures as approved under the traffic control plans. Any takedown and/or relocation and re-installation of any traffic control devices as approved in the TCP shall be inspected by said third party for conformance with the intent and provisions of the approved TCP. In the absence of a third party contract inspector, services may be provided by RCSD and/or Tops and Barricades. 19. Certain areas providing access to the event area are public and, as such, general public access may not be denied or restricted in any manner that extends beyond the limits of this event as approved. 20. Smoking shall not be permitted in any tent or canopy or in any adjacent area where hay, sawdust or any other combustible materials are stored or used unless approved by the fire inspector. NO SMOKING signs shall be posted in all tents and canopies. 21. All tent and temporary member plans shall meet the requirements of the California Fire Code. 22. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow capable of igniting combustibles shall be permitted. 23. No fire-lanes, fire hydrants or any other Fire Department appliances shall be blocked or obstructed. 24. Roadways/traffic aisles to structures and activities in and around the event will be maintained accessible to emergency vehicles at all times. Any/all parking monitors shall wear light-colored clothing and reflective vests as needed. 25. No on-street parking outside the approved event area may be utilized for event parking. All on-street parking areas not otherwise restricted under the traffic control plan as approved shall remain available for public use. 26. Security personnel shall be easily identifiable to the public by the provision of uniformed personnel. All designated private security personnel must be licensed by the State of California and possess a valid Private Security license. 27. Applicant shall be responsible for paramedic/medical service during the event. 28. All motor vehicles shall be parked in designated parking areas. Designated Fire Lanes are to be kept open with minimum of 20 feet unobstructed access at all times. Fire lanes shall be clearly outlined in an approved manner throughout the event grounds by posting “NO PARKING FIRE LANE”. 29. The use of amplified equipment for announcements and award presentations is permitted, provided that all provisions of the City of La Quinta’s Noise Ordinance (LQMC 9.100.210) are complied with. Completion/confirmation after conclusion of event (if necessary): 30. The event route and any sites used shall be left clean and in its original manner after the event. Temporary trash receptacles shall be provided in and around the event areas. All event areas shall be left free of debris at the end of each day’s activities, and after the event concludes. 31. All traffic control provisions (CMS, cones, barricades, etc.) for the course shall be removed immediately after the final participant(s) as they complete the course. 32. All signing must be removed at the conclusion of the event, or each sign is subject to a $50.00 fine. Please contact the Code Compliance Division at (760) 777-7050 regarding removal of signage. 33. Any damage to public hardscape caused by this event shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, pavement and street lights especially within the surrounding public streets. FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta (“the City”), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. It is acknowledged that modifications to traffic control and other approved measures may be necessary during the event to address unanticipated problems that may arise. This decision may be appealed to the Planning Commission, provided the written appeal and filing fee of $1,505.00 are submitted to this Department within 15 calendar days. Please contact this office should you wish to file an appeal, and we will assist you in that regard. If you have any questions before, during, or after the event, please contact the following: GABRIEL PEREZ Planning Division 760-777-7062 760-534-0070 (City Contact During Event) CARLOS FLORES Planning Division 760-777-7069 BRYAN MCKINNEY Public Works Department 760-777-7045 KEVIN MERIDETH Code Compliance Division 760-777-7034 RONALD GRIESINGER Riverside County Fire 760-863-8886 DAVID SMITH La Quinta Police 760-863-8803 NO SCALE NOTES: 1. ALL TRAFFIC CONTROL DEVICES FOR THIS PROJECT SHALL BE IN ACCORDANCE WITH THE 2012 CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (Ca.M.U.T.C.D.) 2. TRAFFIC CONTROL SHOWN HEREIN IS THE MINIMUM REQUIRED. ADDITIONAL TRAFFIC CONTROL MAY BE REQUIRED TO FACILITATE PUBLIC SAFETY AND TRAFFIC FLOW IF DEEMED NECESSARY BY CITY OF LA QUINTA AND/OR COUNTY OF RIVERSIDE REPRESENTATIVE. 3. THROUGHOUT EACH WORK PERIOD, CONTRACTOR SHALL INSPECT TRAFFIC CONTROL (SIGNS, BARRICADES AND DELINEATORS) AND MAINTAIN SAME IN ACCORDANCE WITH TRAFFIC CONTROL PLANS. 4. PARTICIPANTS SHALL FOLLOW ALL TRAFFIC LAWS. 5. ACCESS TO PRIVATE PROPERTY SHALL BE MAINTAINED AT ALL TIMES. 6. THIS TRAFFIC CONTROL SHALL BE IN PLACE DURING EVENT HOURS ONLY. THE EVENT IS ON SUN 3/04. THE HOURS ARE 6:30 AM TO NOON. TRAFFIC CONDITIONS ARE LIGHT VOLUME. 7. A POLICE OFFICER OR CADET/VOLUNTEER SHALL BE POSTED AT EACH INTERSECTION ALONG THE ROUTE TO MONITOR AND CONTROL TRAFFIC AS NECESSARY. 8. THE TRAFFIC SIGNAL AT MADISON & AIRPORT BLVD SHALL BE PLACED IN RED FLASH WHILE THIS TRAFFIC CONTROL IS IN PLACE. AIRPORT BLVD. AVE. 58 AVE.60 AVE.62 LAKE CAHUILLA ENTRY GATE SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING R1-1 R1-1 EXISTING R1-1 EXISTING R1-1 EXISTING THE QUARRY (GATED) 350’ 500’ 150’ POLICE OFFICER TRAFFIC DIRECTION HARRISON ST. ROAD CLOSED AHEAD W20-3 ROAD CLOSED AHEAD W20-3 R11-4 R11-4R11-4 R11-4 R11-4 R11-4 R11-4 R3-5 (LT) R3-5 (LT) R3-5 (RT) R3-5 (RT) R5-1 KEEP RIGHT DOUBLE SIDED ULTRA LITE PANEL (NARROW WIDTH) M4-10 (LT) DETOUR M4-10 (RT) DETOUR M4-10 (RT) DETOUR M4-10 (RT) SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS PARTICIPANTS TRAFFIC SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS PARTICIPANTS TRAFFIC SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS CITY OF LA QUINTA COUNTY OF RIVERSIDE SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS PARTICIPANTS TRAFFIC CADET VOLUNTEER CITY OF LA QUINTA RIVCO DESERT TRIATHLON MARCH 4 EXPECT DELAYS 7:30 AM TO NOON POST 1 WEEK IN ADVANCE COURSE SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS R5-1 R11-4 SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS A POLICE OFFICER SHALL BE POSTED AT EACH END OF THIS SECTION. THE PARTICIPANTS WILL COME FROM THE LAKE AND STAY OF THE SIDE OF THE ROAD OPPOSITE THE LAKE WHILE THE OFFICERS DIRECT VEHICLE TRAFFIC, ONE DIRECTION AT A TIME ON THE LAKE SIDE OF THE ROAD. AS THE PARTICIPANTS RETURN, THEY WILL STAY ON THE LAKE SIDE OF THE ROAD WHILE THE OFFICERS DIRECT VEHICLE TRAFFIC, ONE DIRECTION AT A TIME ON THE SIDE OPPOSITE OF THE LAKE. BIKES & CARS WILL BE SEPARATED BY DELINEATORS WITH TAPE STRUNG BETWEEN THEM AND PEDESTRAIN BARRICADES ON THE CURVE. 350’ Desert Triathlon Southland Events Tops N Barricades, Inc. (800)852-TOPS 1 XX 2/16/18 Ron Fifield Pending Matt 949-444-2365 ROAD CLOSED AHEAD W20-3 ROAD CLOSED AHEAD W20-3 R11-4 R11-4 DETOUR M4-10 (RT) PARTICIPANTS TRAFFICPARTICIPANTS TRAFFIC PARTICIPANTS TRAFFIC R11-4 R11-4 PARTICIPANTS TRAFFIC R1-1 EXISTING AVE. 54 R1-1 EXISTING R1-1 EXISTING R11-4 R3-2 R3-1 DESERT TRIATHLON MARCH 4 EXPECT DELAYS 7:30 AM TO NOON 500’ R3-2 R3-1 R3-2 R3-1 R3-2 R3-1 SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS R11-4 R3-2 R3-1 SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS R5-1 DETOUR M4-10 (RT) M4-10 (LT) R11-4 R1-1 EXISTING R1-1 EXISTING PARTICIPANTS TRAFFIC R1-1 EXISTING R1-1 EXISTING SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS 500’ 350’ 350’ 600’ SPECIAL EVENT AHEAD SC5 (CA) W4-2 RIGHT LANE CLOSED AHEAD W20-5 (RT) SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS RIGHT LANE CLOSED AHEAD W20-5 (RT) W4-2 LANE CLOSED C30 (CA) 350’350’600’ 6Exp.30 19 No. 1784 SEE NOTE 8 POST 1 WEEK IN ADVANCE SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS R3-18 ROAD CLOSED AHEAD W20-3 SPECIAL EVENT AHEAD WATCH FOR PARTICIPANTS 500’ 500’ 500’ 500’500’500’ 500’ 500’500’ 500’ 500’ 500’