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2012 10 18 HPCHPC agendas and staff reports are now available on the City's web page: www.ia-quints.O/4 HISTORIC PRESERVATION COMMISSION AGENDA CITY HALL STUDY SESSION ROOM 78-495 Calle Tampico, La Quinta REGULAR MEETING on THURSDAY, OCTOBER 18, 2012 AT 3:00 P.M. Minute Motion 2012-005 CALL TO ORDER 1. Roll Call 2. Pledge of Allegiance PUBLIC COMMENT At this time members of the public may address the Commission on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. When addressing the Historic Preservation Commission, please state your name and address and when discussing matters pertaining to prehistoric sites, do not disclose the exact location of the site(s) for their protection. CONFIRMATION OF AGENDA APPROVAL OF MINUTES Approval of the minutes of June 21, 2012 BUSINESS SESSION 1. Historic Preservation Website and Interactive Database (2011 /2012 CLG Grant Project) 2. Work Program for Upcoming Year CORRESPONDENCE AND WRITTEN MATERIAL COMMISSIONER ITEMS PLANNING STAFF ITEMS ADJOURNMENT The next regular meeting of the Historic Preservation Commission will be held on November 15, 2012, commencing at 3:00 p.m. at the La Quinta Study Session Room, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Carolyn Walker, Executive Secretary, of the City of La Quinta, do hereby declare that the foregoing Agenda for the Historic Preservation Commission meeting was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico, and the bulletin boards at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on October 10, 2012. DATED: October 10, 2012 CAROIL WALKER, Executive Secretary City of La Quinta, California PUBLIC NOTICES The La Quinta City Study Session Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7123, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the Historic Preservation Commission, arrangements should be made in advance by contacting the City Clerk's office at 777-7123. A one (1) week notice is required. If background material is to be presented to the Historic Preservation Commission during a Historic Preservation Commission meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the Executive Secretary for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the Historic Preservation Commission regarding any item(s) on this agenda will be made available for public inspection at the Planning Department's counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. HISTORIC PRESERVATION COMMISSION MINUTES THURSDAY, JUNE 21, 2012 CALL TO ORDER A regular meeting of the La Quinta Historic Preservation order at 3:01 p.m. by Chairperson Redmon. Chairperson Redmon led the Commission into the PRESENT: Commissioners Kevin P Chairperson Peggy Red ABSENT: None STAFF PRESENT:. Planning P Mogensen, PUBLIC COMMENT - None CONFIRMATION OF �E1� '3S ti APPROVAL OF TES Motion goon Histonrn ri tax Motiolli sed un - usl mih was called to nce. PUent J! llan Wilbur, and Davider, Principal Planner Andrew LTA rare G 'sioners Puente/Wilbur to approve the ion Minutes of March 15, '2012, as submitted. 1. Intr6 on of Nq useum Director — Anne Phillips Planning M". � David Sawyer introduced Anne Phillips, Museum Manager of the La QUMuseum. Mrs. Phillips gave a brief overview of her previous professional experience, education, and qualifications, including her most recent position held as Education and Program Director at the Tolerance Education Center, a new non-profit organization in the City of Rancho Mirage which opened approximately three years ago. While there she facilitated meetings between HISTORIC PRESERVATION COMMISSION MINUTES 1 JUNE 21, 2012 high school students and Holocaust survivors, as well as filming the survivors' stories. Mrs. Phillips talked about some of the new events and exhibits she was currently working on. 2. Cultural Resources Element - a request submitted by the City of La Quinta for the Cultural Resources Element of the General Plan Update 2010 completed by Terra Nova Planning & Research, Inc.Aiooctive city-wide. Principal Planner Andrew Mogensen presente formation contained in the staff report, a copy of which is on file in Ia& Department. Planning Manager Sawyer noted that ultural Resou'fi" Element report was consistent with what had bee, s uded in the previ ,� General Plan Update with very minor changes k, were in ded to refle a way the City's resources were being looked a pre d. Chairperson Redmon gav ,, .r r a copy o report that she had edited for consideration.,h� Commissioner Maevers expre%bc an n obiining an electronic copy 7 of the report fob, '"Staff at o uld be a mailed to him, but all commentsc t be" ived "y 12 00 p.m. on June 22, 2012. General diW,r Sion fo#fed regar the General Plan Update including glossary of tea �rA wand editing. otion 2012-004 was made by Commissioners ng the Cultural Resources Element as submitted. passed 3. His48, al Sites Brochure - a request submitted by the City of La Quint ffective `-wide. Planning W r Sawyer passed out the Historical Sites Tour Brochure to the Commission and gave an overview of what it included. He explained that certain historical listings were not identified on the map located at the back of the brochure because they required private property access. CORRESPONDENCE AND WRITTEN MATERIAL - None HISTORIC PRESERVATION COMMISSION MINUTES 2 JUNE 21, 2012 COMMISSIONER ITEMS • Commissioner Allan Wilbur said this was his last meeting he would be attending as he was not reapplying as a Commissioner. He thanked his fellow Commissioners and said it was a pleasure to serve with them. • Staff and the Commission thanked Commissioner Wilbur for his service and expressed their best wishes in his new endeavors. • Commissioner Puente asked if there would�� changes in training opportunities in the upcoming year. Staff ra d 6W ate CPF Conference would not be included in next year's bud b4 t that s would continue to notify the Commission of any localOF, k "= n-line trainmortunities the KM Commission could take advantage of PLANNING STAFF ITEMS • Planning Manager Sawyer the Commission effective • Planning Manager Sa Resources Sury be available sattiiie on ADJOURNMENT There adioul sub MONIKA I City of La Mr. WI (Skip) Morris would be joining s teq%n the La Quinta Historic rly cdweb pages were expected to amity s within a couple of months. s, it waa� ed by Commissioners Wilbur/Puente to m. Motion passed unanimously. HISTORIC PRESERVATION COMMISSION MINUTES 3 JUNE 21, 2012 Tihf 4 64& Quba MEMORANDUM TO: HONORABLE CHAIRWOMAN AND MEMBERS OF THE HISTORIC PRESERVATION COMMISSION FROM: LES JOHNSON, PLANNING DIRECTO DATE: OCTOBER 18, 2012 SUBJECT: REVIEW OF 2011/12 WORK PROGRAM AND DISCUSSION OF WORK TOPICS FOR 2012/2013 The purpose of this memorandum is to provide a brief status of the key work program items the Historic Preservation Commission identified as work items for the past fiscal year and to identify items for inclusion in the work program for 2012/13. 2011/2012 WORK PROGRAM PROJECTS Historic Sites Tour Brochure: The Tour Brochure was identified as a high priority item and was completed in May. The brochure is available at City Hall, the La Quinta Library, the La Quinta Museum and various other locations in town. The tour which begins at the Museum and ends at the La Quinta Resort and Spa takes about 45 minutes to drive with additional time as desired to walk about the Resort's historical grounds and structures. Digitization of Historic Surveys and Creation of Interactive Database and Map: This project was funded through the State Office of Historic Preservation (OHP)'s 2011 Certified Local Grant program. The work schedule, as part of the grant, called for completion of the project in October, 2012. Staff and the consultant retained to assist staff met each of the prescribed work product checkpoints throughout the year and completed the project the project as scheduled. The interactive database and map can be accessed through the City's new historic preservation webpages. P:\Reports - HPC\2012\HPC_10-18-12\Work Prgrm Notes 2012.doc Enhanced Website: In association with the digitized Historic Survey and Interactive Database/Map project, staff began work on a series of new historic preservation related webpages on the City's website. Along with the digitized survey, database and map, the new historic preservation webpages have been completed this month and are accessible as part of the Planning Department's portion of the City's website (http://www.la- yuinra.org/1ndex.aspx?page=7lol. These new pages provide access to a number of historic preservation -related City documents and resources as well as numerous links to related local, State and national agencies and organizations, along with related information available online. Continued enhancement of the webpages will be an on -going project and suggestions and ideas are welcome. Historic Context Survey Formal Approval: Staff first prepared a draft Historic Context Statement in 1996 and more recently began an update of the draft in 2008. However, at that time further work on the draft was halted in order to explore the potential to acquire grant funds to hire a historic preservation consultant to comprehensively review and complete the Statement consistent with OHP guidelines for Historic Context Statements. In 2010 staff applied for an OHP grant to complete the Statement but did not receive funding. Again in 2011 the City's request for funding was denied, however OHP did offer to review the draft statement and provide staff comments on what would be needed to complete the Statement. During 2012, staff's resources have been focused on the completion of the 2011 OHP grant the City received for the digitization of the City's Historic Resources Surveys and creation of the interactive database and map. Having completed this project this month, staff resources can be redirected to completing the draft Statement and its formal approval by the City Council in 2013. Local Training and Education Opportunities: Throughout the 2011/2012 work program period, staff provided Historic Preservation Commissioners with a variety of local training and educational opportunities. Although due to limited budget resources, the City was unable to fund the Commissioners' attendance at the California Preservation Foundation's annual conference, other opportunities included a number of webinars and training sessions, offered by the State Office of Historic Preservation, invitations to the monthly Coachella Valley Archaeological Society, a tour of one of the area's historical museums, and seminar and meeting invitations from various historical groups throughout the Valley. P:\Reports-HPC\2012\HPC-10-18-12\WorkPrgrm Notes 2012.doc Curation: Development of improved curation procedures as been an item on the work program for the past couple of years. During 201 1 /2012 it was identified as a low priority item and staff resources was focus on the higher priority items listed above. WORK TOPICS FOR 2012/2013 WORK PROGRAM The following topics are provided for discussion purposes regarding inclusion in the 2012/2013 work program. • Continued enhancement of historic preservation webpages and public education. • Improved curation procedures. • Completion of Historic Context Statement and formal approval. • Improved mitigation monitoring follow up and reporting. • Continued local training and education opportunities. Following discussion and direction by the Commission, staff will prepare a draft 2012/2013 work program for submittal to the City Council. PAReports - HPC\2012\HPC_10-18-12\Work Prgrm Notes 2012.doc