SA 11-1584P.O. Box 1504
LA QUINTA, CALIFORNIA 92247-1504.
78-495 CALI,E TAMPIco
LA QUINTA, CALIFORNIA 92253
February ,6, 2012 1
Ms. Christi Salamone, Executive Director
La Quinta Arts Foundation
PO Box 777
La Quinta, CA 92247
(760) 777-7.000
FAX (760) 777-7110F
SUBJECT: Wh ANNUAL LA QUINTA ARTS FESTIVAL
TEMPORARY USE PERMIT .11-1086; SIGN APPLICATION 11-1584
Dear Ms. Salamone:
The Planning Department has approved your request to hold the 30th Annual La
Quinta Arts Festival at the La Quinta Civic Center Campus; from March 8 - 11,
2012 pursuant to LQMC Section 9.100.140 (Temporary Outdoor Events).
This approval authorizes you to conduct the event pursuant to the application on
file' as TUP 2011-1086 -and SA 2011-1584, and in compliance with all Conditions
of this letter. However, please be aware that this a
. pproval only constitutes an
allowance to conduct this'. event. You must obtain any permits as may be required
below in order to physically set up the event. Of course, any. requirements listed
herein, which you may have already complied with to date; will be considered
moot. The sign permit approval is also incorporated as part of these Conditions.
The approval of this event is subject.to the following Findings and Conditions:
f
FINDINGS
1
A. The public roadways surrounding the event areas are capable of handling the
anticipated traffic volumes generated from this event. No significant effects
are.anticipated which would be detrimental to the health; safety and public
welfare of the community, with implementation of the proposed traffic
control plan and required Conditions of. Approvej.
B. This event is categorical) exempt from environmental Y p review under the
California Environmental Quality Act (CEQA), under CEQA Guidelines,
I
t -
Ms. Christi Salamone
Temporary Use Permit 2011-1086
La Quinta Arts Festival
February 6, 2012 .
Page 2
Section 15304(e), Minor Alterations to Land.
C. Temporary facilities such as parking, concessions, restrooms, security,
lighting, fire and medical services, seating, lighting, etc., will be provided
and/or required to accommodate volunteers; employees, and event guests.
D. The required Conditions will ensure that residents within the surrounding
. area will not be adversely affected by this event.
E. Temporary signs directing patron's to the event .will. be displayed along
various public streets. in the City. The signs will be placed so that they do
not interfere with traffic safety signs or other traffic safety facilities (i.e.
signals, warning signs, etc.). Sigh removal- will occur after the event in order
to return to the typical traffic condition.
CONDITIONS
1. By holding .this outdoor event, the applicant agrees. to indemnify, defend and
hold harmless the City of La. Quinta in the event of any legal claim or
litigation :arising out of the City's approval of this event. The City of La
Quinta shall have the right to select its defense counsel at its sole discretion.
2. The applicant shall comply with all provisions of the La Quinta Municipal
Code (LQMC), except where these Conditions call out specific exceptions.
3.. Permits for any temporary structures (e.g. tents exceeding 200 square feet
and/or canopies exceeding 400 square feet), stages or open flame devices
shall be obtained prior. to their installation. Prior to the event set-up, please
contact the La Quinta Building and Safety Department and Riverside County
Fire -Safety at 7B_) 863-8886, Planning and Engineering, for any additional
requirements .of the Fire Marshal. Fire lanes shall be established and/or
maintained during the event.
4. La Quinta Arts Foundation shall contract with the Riverside County Fire
Department for provision of services necessary to insure public safety, as
determined by their agency through such contractual arrangements. All such
contractual arrangements shall include coverage for all City properties used
in conjunction with this event. For any additional requirements, please
N
Ms. Christi Salamone '
Temporary Use Permit 2011-1086
La Quinta Arts Festival
February 6, 2012
Page 3
contact ' Riverside County Fire Safety at (760) 863-8886; Planning and
Engineering. The City. shall. have no responsibility, financial or otherwise,. in
establishment or implementation 'of. such contractual obligations.
5. The La Quinta Arts Foundation shall. contract with the Riverside County
Sheriff's Department for traffic and - crowd control,, and internal/external
security in conjunction. with private security for public safety, as determined
by their agency through .contractual arrangements.. All such contractual
arrangements shall include traffic. control and security coverage for all City
properties used in conjunction with this, event. For any additional -
requirements, please contact 'Sgt. John . Crounse at (760) 771-4052..The
City shall have no responsibility, financial .or otherwise, in establishment or
implementation.of such contractual obligations:
6. Security personnel shalf be easily identifiable to the public by the provision of
uniformed personnel.` All designated private security personnel must be
licensed by the State 'of California and possess a valid Private Security
license.
7. Notice shall be given, to existing property owners and residents surrounding
the event areas prior to the event; informing them of the provisions,
restrictions and event conditions that .will affect -area, traffic patterns and
other routine daily operations in the area.
8... Applicant shall, provide _to the City 10, copies of a contact person information
sheet,' listing all designated, event liaisons and their contact information.
Specifically, event management staff shall be identified, with their respective
24-hour contact phone, numbers.. This list shall be submitted . to the City's
Planning Department, for distribution, no later than March 7, 2012.
9. Applicant shall obtain all City, and County: approvals as necessary, for_ all
event -related facilities located outside La. Quinta's jurisdictional boundaries.
10. Certain areas providing access -to the event area are public and, as such,
general public access, may not be denied or restricted in any manner that
extends beyond the .limits of this event as approved, this includes residential '
access to the neighborhood south of the La Quinta Campus.
l 3
Ms. Christi Salamone
Temporary Use Permit 2011-1086
La Quinta Arts Festival
February 6, 2012
Page 4
11. The applicant shall obtain a (special inspection) building permit for temporary
electric service and any other required items (e.g. bleacher, portable
generators, etc.). Contact the Building and Safety Department at (760) 777-
7012 for permit requirements. The total fee for special permits is $100
payable at the time of permit issuance. Submit to the Building and Safety
Department an application for the above permit. The permit application
should name the properly licensed electrical contractor taking responsibility
for the installation. The contractor can schedule the site inspection once the
work is complete, but before the start of the event. For coordination
questions, contact the Building Department at (760) 777-7012 to speak to
Burt Hanada.
12. Portable generators shall be shielded to prevent accidental contact with
guests. Extension cords shall be ground -secured to prevent tripping. Any
lighting shall be directed away from surrounding roadways and surrounding
residential properties. No spot or searchlights are permitted.
13. An adequate number of portable restroom facilities shall be provided, to
accommodate participants and guests. ADA -compliant portable restrooms
shall be provided as required by the Building and Safety Department.
14. All temporary electrical wiring to any concession/vendor spaces shall be
secured to prevent physical hazards to the public and participants.
Wiring/cords shall not be subjected to environmental or physical damage.
Portable generators, Jf used, shall be shielded to prevent accidental contact
with guests. Extension cords shall be secured to the ground to prevent
tripping.
15: No on -street parking outside the approved event area may be utilized for
valet parking services, other than the areas along. Avenida La Fonda which
have been identified in the traffic control plan..All on -street parking areas not
otherwise restricted under the traffic control plan as approved shall remain
available for public use.
16. Prior to use of the off-site unpaved parking lot(s), the applicant shall comply
with the requirements for Fugitive Dust Control per Chapter 6.16, L.Q.M.C.
The applicant shall provide written evidence acceptable to the City Engineer
to ensure that construction and stabilization' of the unpaved parking lots for
4
Ms. Christi Salamone.
Temporary Use Permit 2011-1086
La Quinta Arts.Festival
February 6, 2012
Page 5
the event are pursuant to Chapter 6.16.
17. Roadways/traffic aisles'.to structures and activities in and around the event
will be maintained accessible.toemergency vehicles at all times, The
applicant may be required to provide a fire -lane of sufficient icie'nt width for
emergencyvehicle access on Avenida Lai Fonda
if required by the Fire
Marshal., Applicant. shall post "NO PARKING" signs to -keep the lanes clear
during the -event, hours as well as posting of advance notification signs, of
said restriction' . at least 48 hours - prior to. the 'event as required by. the City
Engineer.
18.. The applicant shall reserve'the north parking. area of the Library for library
patron parking on Thursday- and Friday, as stated in and consistent with the
proposed Traffic .& Parking Control Plan. A monitor shall, be - provided during
event hours to coordinate pedestrian and 'vehicular traffic into the site e from
the north entry driveway.
-19. Parking -monitors shall wear light-colored clothi
ng and reflective vests as
heeded. Flash lights shall be used
after dusk.. Parking monitors shall be
posted ..at the north, and. south City . Hall parking lots, to.
enforce the
provisions of the traffic control plan. Parking Monitors shall .allow ingress and
egress of the City Hall, parking lottostaff, residents and visitors. during City
Hall operating hours (M Th. 7:30 6 -.m. 5:00
a.m.- 5:30 p.m., F. 8:00. a
p.m.)
20. The southt parkin -
parking lot at City Hall may. be used for eveg on then
Thursday and Friday before the event. Loadin.g and unloading of work by
participating, vendors may occur in the south "parking lot only on March 7 - 9,
2012, and March 12,. 2012. -, Parking is limited to the -
southernmost row of park . ing spaces during the Thursday and Friday of the
event.
Guest. vendor, artist, and Volunteer parking are 'permitted in the 'south
parking. lot ONLY on..Mar.c.h .10 -. 11, 2012...Parking within the south --parking
lot shall be reserved for Saturday and Sunday. of the event.'
21. The applicant shall reserve one-half of the City. Hall north parking lot I and
driveway area for City Hall -related business parking on. Thursday and Friday,
5
Ms. Christi Salamone
Temporary Use Permit 2011-1086
La Quinta Arts Festival
February 6, 2012
Page 6
subject to the following requirements:
a. A monitor shall be provided during event hours to coordinate
pedestrian and vehicular traffic into the site from .the north entry
driveway.
b. The monitor shall be stationed at the Calle Tampico driveway in order
to limit the number of Festival vendor vehicles,. ensure that City Hall -
related customers have access to the parking lot at all times, and
enforce the ".Fire Lane" no parking within the entire north and south
parking lots.
C. No vehicle in the north parking lot shall park'or stand on Calle Tampico
within 150 feet in each direction of the driveway.
22. Provide barricade protection at the north dead-end of Calle Kalima to prevent
short -cutting by residents and access by. non-residents.
23. If any ground excavations are required, please contact Underground Service
Alert (USA) at 1-800-227-2600 or 1-800422-4133. This service is free of
charge provided USA is given two days notice prior to commencement of
work.
24. The applicant shall obtain an encroachment permit for the off=site directional
sign, promotional signs, pole banners and traffic controls placed in the City's
rights -.of -way that are allowed and as conditioned with this permit. Traffic
control plans shall be submitted along with 'the permit application for City
approval. Please contact Ms. Amy Yu, Assistant Engineer II at (760) 777-
7047 to finalize your traffic control plan needs.
25. The applicant shall update the event dates on Notes 4, 7, and 15 on Sheet 1 .
of the Traffic Control Plan.
In general,. the traffic, c:o.ntrol plan appears complete, except as noted., but
additional signs may be required after issuance of this Temporary Use Permit
if deemed necessary by the City Engineer. The Traffic Control Plan shall be
approved by the Public Works' Department prior to issuance of any applicable
encroachment permit.
6
t
Ms. Christi Salamone
Temporary Use Permit 2011-1086
La Quinta Arts Festival.
February 6, 2012
Page 7
f.
26. The City of La Quinta reserves the right to require modifications of the work
be made at permittee's sole cost for proper sight distance requirements per
guidelines in. the AASHTO "A Policy on Geometric Design of Highways and
Streets, 5th Edition" or latest, in the installation of •all appurtenances abutting
and within the public street right-of-way,
27. The applicant shall I remove all non-appii.c.able traffic control devices on Calle
Tampico and Avenida La Fonda during non event hours. Barricades to Calle
Guatemala, Calle..Hueneme, Calle. Iloilo; Calle Jacumba and Calle Cadiz may
remain during non-event hours but must have adequate reflectorization and
visibility
28. The applicant _ shall provide access for the residents along Avenida Nuestra,
Calle Guatemala, Calle Hueneme, Calle Iloilo, Calle Jacumba and Calle Kalima
within the event area, their .guests, mail carriers, and companies delivering. to
them, from Desert Club Drive via Calle Fortuna and Calle Cadiz and Avenida
Nuestra, and•. as determined by the' City of -La Quinta. Additionally, the
applicant shall provide a simplified traffic control plan to residents showing
the access 'routes and restrictions to be in force during the event.
29. At all times .durin the event,'thea lic n
9 �pp a t shall allow residents living on the
south side of Avenida La Fonda within the event area, their guests, mail
carriers, and companies delivering: to them, access to the westbound one-
way Avenida La Fonda and as determined by. the City of La Quints. The
applicant shall issue each resident'svehicle a resident placard for access and
provide a simplified traffic controlplan to residents showing the access
routes and restrictions to be in force during the event.
30. All vendors shall obtain a City Business License. The serving of food and
alcoholic beverages! during the event shall be subject to the rules and
requirements. of the. Riverside County Health Department and State of`
California Alcoholic Beverage . Control, respectively. The applicant shall
provide the. City with proof of _ABC approval prior to the event.
31. ' Any damage to public hardscape caused by this event shall be repaired' as
directed by the Cityi Engineer. This includes but is not limited to sidewalks,
curb and gutter, , landscaping, and pavement especially, within the
7
Ms. Christi .SalaMone
Temporary Use Permit 2011-1086
La Quinta Arts Festival
February 6, 2012
Page 8 '.
surrounding public streets.
32. Temporary trash receptacles shall be provided in and around the event areas.
All event areas shall be left free .of debris at the end of each day's activities,
and after the event concludes.
33. Temporary security fencing shall be installed prior to the event. Perimeter
fence installation shall not begin prior to March 1, 2012. Public access to the
park shall remain in effect until March 6, 2012.
34. The applicant shall provide parking placards to all City of La Quinta
employees. In addition, all. Senior Center employees shall be given
wristbands.
35'. The proposed Artist Awards Ceremony 'at the Civic Center Campus is
approved, subject to the following requirements:
a.. The ceremony. shall take place only on Thursday, March 8, 2012 from
5;30 pm to 7:00 pm.
b.. Security personnel must be in attendance at all times during 'the
ceremony.
36. Applicant shall comply with the Conditions for Sign Application 2011-1584.
FIRE DEPARTMENT
37. Smoking shall not be permitted in any tent or canopy or in any adjacent area
where hay, sawdust or any other combustible materials are stored or used
unless approved by the fire inspector. NO SMOKING signs shall be posted in
all tents and canopies.
38. No fireworks, or open flame, or any other device emitting flame or fire or
creating. a .glow capable of igni.tin.g .co.m.b.ustib.les s- hall -be- permitted -.-
39. ..
ermitted
39... All . extension cords shall be over current protected and or ground fault
interrupter. protected.' No additional taps are to be in any device. (NO
octopus, 2 way, 3 . way taps, cube adapter or multi -plug extension cords).
8
Ms. Christi Salamone
Temporary Use Permit 2011-1086
La Quinta Arts Festival
February 6, 2012
Page 9
Quad boxes are approved if wired with 12/3 .gauge wire or greater.- All
extension cords shall be of 12/3 gauge wire or greater with approved
connectors. f
I
40. The minimum number of extinguishers needed to protect this event is
.
outlined on the site map. Extinguishers shall be securely installed and
.,"mounted 3-5 feet from the ground. Fire extinguishers shall be inspected at
time of final inspection.
41. All tent and canopy plans shall meet the requirements of the 2007 California
Fire Code.
42. All motor vehicles shall be parked in designated parking areas. Designated
Fire Lanes are to be ;kept open with minimum of 20 feet unobstructed access:.
at all times. Fire lanes shall be clearly outlined in an approved manner
throughout the event grounds. by posting "NO PARKING FIRE LANE"..
43... Generators and internal combustion power sources shall
be .separated from
tents/canopies by a.1minimum of 20 feet 'an
the public.,
d be isolated from contact with
44.. No fire-lanes, fire hydrants or any. other Fire Department appliances shall be
blocked. or obstructed,
45. LP-Gas containers shall be located outside and adequately protected to
prevent .tampering, damage by vehicles or other hazards. Equipment such as
tanks, valves, tubing.!and other related components shall -be -approved.
46. At least one 40BC or, Class K type fire extinguisher shall be provided for each
kitchen with a deep fat fryer, power generator, transformer, cooking
operations and at locations where flammable or combustible liquids are
stored
ed or dispensed.
,.47..- _Location- oofconcession stands -utilized- for- cooking-shall-have -a minimum of
20 feet of clearance from other. concession stands, cooking ten"ts, outdoor
cooking, and rides.
48. Electrical heating, cooking equipment- and extension cords shall be of a
9
Ms. Christi Salamone
Temporary Use Permit 2011-1086
La Quinta Arts Festival
February 6, 2012
Page 10
grounded type, and approved for exterior use upon inspection.
49. Operations such as warming of foods, cooking demonstrations and similar
operations that use solid flammables`, butane or other similar devices which
do not pose an.' ignition hazard, shall be approved upon inspection.
50. Applicant/installer shall. be responsible to contact the Fire Department to
schedule a final inspection. A re -inspection fee will be required if more .than
one (1) inspection is necessary. Requests for inspections are to be made at
least 72 hours in advance and may be arranged by calling (760) 863-8886.
The City may elect to add Conditions to. this application request to mitigate any
problems that arise not previously addressed herein.
This .decision may be appealed to the Planning Commission, provided the written
appeal and filing fee of $175.00 are submitted to this Department within 15
calendar days. Please contact this office should .you wish to file an appeal, and we
will assist you in that regard.
If you have any questions on this matter, please contact me at (760) 777-7132, or
by email at eceja@la-quinta.org.
Sincerely,
ERIC CEJ .
Assistant Planner
C: Community Services Director
Building and Safety Manager
Public .Works Department
-=-F.ina.n c.e_De.p ar-tm ent---- -
Code Compliance Division
Fire Department
Sheriff's Department
10