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2013 01 15 CCCity Council agendas and staff reports are now available on the City's web page: www.la-guinta.org CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta MEETING on TUESDAY. JANUARY 15. 2013 AT 4:00 P.M. Beginning Resolution No. 2013-004 Ordinance No. 506 CALL TO ORDER 1. ROLL CALL: Councilmembers: Evans, Franklin, Henderson, Osborne, Mayor Adolph 2. PLEDGE OF ALLEGIANCE CLOSED SESSION — NONE PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA PRESENTATIONS — NONE WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES 1. MINUTES OF JANUARY 2, 2013 CITY COUNCIL AGENDA 1 JANUARY 15, 2013 01 CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. 1. SECOND AMENDED AND RESTATED JOINT POWERS AGREEMENT CREATING THE JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY 2. DEMAND REGISTER DATED JANUARY 15, 2013 3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED NOVEMBER 30, 2012 AND INVESTMENT SUMMARY REPORT FOR THE QUARTER ENDING DECEMBER 31, 2012 4. OVERNIGHT TRAVEL FOR ONE COUNCIL MEMBER TO ATTEND THE LEAGUE OF CALIFORNIA CITIES REVENUE AND TAXATION COMMITTEE MEETING TO BE HELD JANUARY 18, 2013 IN SACRAMENTO, CALIFORNIA 5. REQUEST FOR PROPOSALS FOR THE 2013 LA QUINTA HOUSING ELEMENT UPDATE 6. SINGLE AUDIT REPORT ON FEDERAL ASSISTANCE PROGRAMS AS OF JUNE 30, 2012 7. RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE OFFSITE IMPROVEMENTS FOR TRACT MAP 31681-3, ANDALUSIA, CORAL OPTION I, LLC S. RECEIVE AND FILE TREASURER'S REPORT DATED NOVEMBER 30, 2012 BUSINESS SESSION 1. APPOINT A PROFESSIONAL MEMBER TO THE HISTORIC PRESERVATION COMMISSION 2. REQUEST TO EXTEND THE TIME FOR COMPLETION OF THE OFFSITE IMPROVEMENTS FOR TRACT MAP 32789, GRIFFIN RANCH, TRANS WEST HOUSING, INC. 3. REQUEST TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR TRACT MAP 32789, GRIFFIN RANCH, TRANS WEST HOUSING, INC. 002 CITY COUNCIL AGENDA 2 JANUARY 15, 2013 STUDY SESSION 1. SENIOR CENTER EXPANSION AND FACILITY RENOVATION REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (FRANKLIN) 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (EVANS) 5. CVAG CONSERVATION COMMISSION (EVANS) 6. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (EVANS) 7. CVAG EXECUTIVE COMMITTEE (ADOLPH) 8. CVAG PUBLIC SAFETY COMMITTEE (HENDERSON) 9. CVAG TRAILS MANAGEMENT SUBCOMMITTEE (SMITH) 10. CVAG TRANSPORTATION COMMITTEE (HENDERSON) 11. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (OSBORNE) 12. COACHELLA VALLEY ECONOMIC PARTNERSHIP (FRANKLIN) 13. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Cox) 14. COACHELLA VALLEY MOUNTAINS CONSERVANCY (FRANKLIN) 15. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (ADOLPH) 16. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (EVANS) 17. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (OSBORNE & WEBER) 18. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 19. LEAGUE OF CALIFORNIA CITIES DELEGATE (HENDERSON) 20. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (TEAL) 21. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 22. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS DELEGATE (ADOLPH) 23. SUNLINE TRANSIT AGENCY (ADOLPH) 24. INVESTMENT ADVISORY BOARD MINUTES DATED DECEMBER 12, 2012 DEPARTMENT REPORTS 1. CITY MANAGER - NONE 2. CITY CLERK - UPCOMING EVENTS AND CITY COUNCIL CALENDAR 3. BUILDING & SAFETY DEPARTMENT REPORT FOR DECEMBER 2012 4. COMMUNITY SERVICES DEPARTMENT REPORT FOR DECEMBER 2012 5. PLANNING DEPARTMENT A. REPORT FOR DECEMBER 2012 B. STUDY SESSION FOR 2035 LA QUINTA GENERAL PLAN 6. PUBLIC WORKS DEPARTMENT REPORT FOR DECEMBER 2012 7. POLICE DEPARTMENT REPORT FOR DECEMBER 2012 8. FIRE DEPARTMENT QUARTERLY REPORT ENDING DECEMBER 2012 003 CITY COUNCIL AGENDA 3 JANUARY 15, 2013 MAYOR'S AND COUNCIL MEMBER'S ITEMS — NONE RECESS TO THE MEETING OF THE CITY AS SUCCESSOR AGENCY TO THE DISSOLVED LA QUINTA REDEVELOPMENT AGENCY, FOLLOWED BY THE LA QUINTA FINANCING AUTHORITY AND THE LA QUINTA HOUSING AUTHORITY MEETINGS RECONVENE AT 7:00 P.M. PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). PRESENTATIONS — NONE PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "Request to Speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project(s). If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at, or prior to the public hearing. 1. ADOPT AN ORDINANCE TO AMEND THE LA QUINTA MUNICIPAL CODE; CHAPTER 3.25, SHORT-TERM VACATION RENTALS; SECTION 9.100.120, OUTDOOR STORAGE AND DISPLAY; AND CHAPTER 9.160, SIGNS, ALLOWING FOR CERTAIN SIGN PROVISIONS. APPLICANT: CITY OF LA QUINTA A. TAKE UP ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING B. INTRODUCE ORDINANCE NO. 506 ON FIRST READING ADJOURNMENT A special meeting has been set for Tuesday, January 22, 2013 AT 5:00 p.m. at the La Quinta Public Library located at 78-275 Calle Tampico. The next regular meeting of the City Council will be held on February 5, 2013, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. 004 CITY COUNCIL AGENDA 4 JANUARY 19, 2dt3 DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the outside entry to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on January 11, 2013. DATED: January 10, 2013 ,-YIA4� SUSAN MAYSELS, City Clerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7123, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 777-7123, A one (1) week notice is required. If background material is to be presented to the Planning Commission during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Planning Department's counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. r 005 CITY COUNCIL AGENDA 5 JANUARY 15, 2013 04 �o Qum& CE`y OF 1'9 MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Susan Maysels, City Clerk 5th--1 DATE: January 15, 2013 SUBJECT: Conflict of Interest The following conflicts of interest due to the proximity of residence or business relationship, have been identified by staff on the January 15, 2013 City Council agenda. Council Member Franklin Agenda Items: Business Session 2. REQUEST TO EXTEND THE TIME FOR COMPLETION OF THE OFFSITE IMPROVEMENTS FOR TRACT MAP 32789, GRIFFIN RANCH, TRANS WEST HOUSING, INC. 3. REQUEST TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR TRACT MAP 32789, GRIFFIN RANCH, TRANS WEST HOUSING, INC. cc: City Manager City Attorney Department Directors N O I T-df 4 4 a" ITY SA / HA / FA MEETING DATE: January 15, 2013 AGENDA CATEGORY: ITEM TITLE: Second Amended and Restated Joint BUSINESS SESSION: _ Powers Agreement Creating the Jacqueline Cochran CONSENT CALENDAR: Regional Airport Authority STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: 1. Approve the "Second Amended and Restated Joint Powers Agreement Creating a Regional Airport Authority to be known as Jacqueline Cochran Regional Airport Authority— Revised September 19, 2012"; and 2. Authorize the Mayor to execute the Agreement on behalf of the City of La Quinta; and EXECUTIVE SUMMARY: The City of La Quinta has been a member of the Regional Airport Authority since 1994. The recommended action modifies the 1999 Regional Airport Authority Agreement as follows: • Changes the name of the Authority to Jacqueline Cochran Regional Airport Authority (JCRAA); • Increases the annual membership dues from $10,000 to $12,500; and • Adds an elected member from the Torres Martinez Desert Cahuilla Indians to the JCRAA Board. FISCAL IMPACT: Approving this Agreement will obligate the City to pay $12,500 for JCRRA membership. These funds would be included in Fiscal Year 2013/2014 budget. 007 BACKGROUND/ANALYSIS: In May 1994, Council approved the Joint Powers Agreement Creating a Regional Airport Authority to be known as the Coachella Valley Regional Airport Authority. In May 1998, Council approved the Amended and Restated Joint Powers Agreement Creating a Regional Airport .Authority to be known as the Desert Resorts Regional Airport Authority ("1999 Agreement"). This 1999 Agreement designated the JCRAA as an independent body, reduced its jurisdiction, added a funding commitment of $10,000 per member, per year, and changed the Authority name. On September 19, 2012 the JCRAA Board, with Council Member Kristy Franklin representing La Quinta, verbally and unanimously approved -in -concept the 2012 Agreement. On December 11, 2012, the County Board of Supervisors approved the 2012 Agreement and appointed Fourth District Supervisor John Benoit as its representative on the JCRAA Board. ALTERNATIVES: The only alternative to the recommended action is to discontinue membership in the Authority. Respectfully submitted, Susan Maysels, City Merk Attachment: 1. 2012 Agreement INNEWIFS, SECOND AMENDED AND RESTATED JOINT POWERS AGREEMENT CREATING A REGIONAL AIRPORT AUTHORITY TO BE KNOWN AS JACQUEUNECOCHRAN REGIONAL AIRPORT AUTHORITY Revised: September 19, 2012 009 SECOND AMENDED AND RESTATED JOINT POWERS AGREEMENT CREATING THE JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY THIS SECOND AMENDED AND RESTATED JOINT POWERS AGREEMENT CREATING THE JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY ("Second Amended Agreement") is made by and among the CITIES OF COACHELLA, INDIAN WELLS, INDIO, LA QUINTA, PALM DESERT (hereinafter sometimes referred to as "Cities"), the TORRES MARTINEZ DESERT CAHUILLA INDIANS, a member of the Four Winds Coalition, (hereinafter sometimes referred to as "Tribe") and the COUNTY OF RIVERSIDE (hereinafter sometimes referred to as "County"). Cities, Tribe and County are hereafter sometimes referred to as "the Parties". WITNESSETH WHEREAS, the Cities and County have met and discussed the present and future use of the Jacqueline Cochran Regional Airport (hereinafter referred to as "Airport"), including the impacts associated therewith upon the Coachella Valley; and WHEREAS, such impacts relate to social and economic needs as well as future transportation needs necessary to adequately accommodate the air traveling public; and WHEREAS, the Coachella Valley Enterprise Zone surrounding Airport was designated by the State of California as an area in need of economic and social development; and WHEREAS, the successful development of the Coachella Valley Enterprise Zone is largely dependent upon activities and improvements at the Airport; and WHEREAS, it is the intent and desire of the Parties to enter into this Second Amended Agreement to establish a regional airport public entity, separate and apart from the Parties, as hereinafter described and set forth, which entity shall then set about the task of accomplishing the general purposes of this Second Amended Agreement in a manner most capable of promoting the greatest public good and welfare; and WHEREAS, the future development of private and public improvements within and surrounding Jacqueline Cochran Regional Airport is critical with respect to the social, economic and transportation needs referred to hereinabove; and WHEREAS, the regional airport entity proposed by this Second Amended Agreement shall advise the Riverside County Board of Supervisors in regard to land use matters within its boundaries; and Page 1 of 17 „+�., .. 010 WHEREAS, the Parties each have the power to establish a planning agency necessary to carry out the purposes set forth in Title 7 of the Government Code of the State of Califomia (commencing with Section 65000) hereinafter referred to as "The Act", and in connection therewith, to establish a planning commission to perform functions as set forth in Section 65103 of the Government Code; and WHEREAS, as of January 21, 1994, the Cities and County entered into a certain agreement entitled Joint Powers Agreement creating a Regional Airport Authority to be known as the Coachella Valley Regional Airport Authority (the "Original Agreement"); and WHEREAS, as of February 17, 1999, pursuant to Section 4(c) of the Original Agreement, the Cities and County amended and restated the Original Agreement which is known as the Amended and Restated Joint Powers Agreement creating a Regional Airport Authority to be known as the Desert Resorts Regional Airport Authority (the "Amended and Restated Agreement"); and WHEREAS, pursuant to Section 4(c) of the Amended and Restated Agreement, the Cities and County desire to amend and restate both the Original Agreement and Amended and Restated Agreement to read as set forth herein; and WHEREAS, on September 19, 2012, the Cities and County unanimously and orally approved this Second Amended Agreement; and WHEREAS, this Second Amended Agreement will become effective upon the date this Second Amended Agreement, having first been signed by all the Parties, is signed by the Chairman of the Board of Supervisors of the County of Riverside (the "Effective Date"). NOW, THEREFORE, for and in consideration of the mutual covenants and conditions hereinafter stated the Original Agreement and the Amended and Restated Agreement are hereby amended and restated in their entirety, to read, and, the Parties agree as follows: Section 1. Purpose: (a) This Second Amended Agreement (hereinafter now referred to as the "Agreement") is made under the provision of the Act and is made for the express purpose of forming a Jacqueline Cochran Regional Airport Authority (hereinafter referred to as "Authority") capable of exercising independent powers, separate and apart from the Parties which constitute the Authority. The Authority is to 1) engage in the master planning of Jacqueline Cochran Regional Airport and its environs as an advisory body to the Riverside County Board of Supervisors, and 2) to promote the economic development of the Airport and the surrounding area. The Authority shall exercise its powers within the geographical area set forth in Exhibit "A", which exhibit is attached hereto and by this reference made a part of this Agreement. Page 2of17 1.."" 1 Oil (b) The purposes of this Agreement shall be accomplished and said powers exercised in the manner hereinafter set forth subject, however, to such restrictions as are applicable to County in its manner of exercising such powers, as required by Section 6509 of the Government Code. Section 2. Creation of the Authority: Pursuant to the Act, there is hereby created a public entity to be known as the "Jacqueline Cochran Regional Airport Authority". Section 3. Term: The Effective Date of this Agreement shall commence upon approval and signature of this Agreement by County, Cities and the Tribe and upon signature of the Chairman of the Board of Supervisors of the County of Riverside and shall continue for so long as is necessary to carry out the purposes of this Agreement or until terminated as provided hereinafter. Section 4. Termination and Amendments: (a) Any Party to this Agreement shall have the right to withdraw from this Agreement and may exercise its right to do so by giving all the other Parties and the Authority ninety (90) days prior written notice of the effective date of such withdrawal; this Agreement shall be deemed automatically amended to reflect the deletion of such Party from this Agreement. The County, however, shall have the right to terminate this Agreement in the event of the withdrawal of, or notice thereof by, any City or Tribe which is a Party to this Agreement and such right shall be exercised by giving the Cities and/or Tribe ninety (90) days prior written notice thereof. This Agreement shall terminate upon the effective date of such withdrawal. (b) Subject to County's rights of termination contained in Section 4 (a) above, the Parties may terminate this Agreement by their unanimous written consent. (c) The Parties may amend this Agreement by their unanimous written consent, and such right to amend may include, without limitation: (1) the addition of a public entity, quasi - public entity or tribal government as a Party to this Agreement, (2) a change in the term of this Agreement, or (3) a change to any substantive provision of this Agreement in accordance with applicable laws. (d) If this Agreement is terminated, any property acquired pursuant to this Agreement, including without limitation, surplus money on hand, materials and equipment, and which is not by law or contract to be distributed in a different manner, shall be divided and distributed in proportion to the contributions made to the Parties. Section 6. Powers and Duties of the Authority: The Authority shall implement the purpose to act as a planning commission, an advisory body to the County Board of Supervisors, as more specifically set forth in Section 1 above, by Page 3 of 17 °� 012 doing all acts necessary or convenient in connection therewith to include, without limitation, the following: a) To make and enter into contracts, agreements and documents, including without limitation, agreements with any one or more of the Parties; b) To employ agents, servants and employees; c) To acquire, hold and dispose of personal property; d) To accept gifts, contributions and donations of personal property, funds, services and forms of assistance from individuals, public entities and private entities; e) To sue and be sued in its own name; f) To apply for and receive any available state and/or federal grants; g) To levy and collect fees and charges to finance the cost and expenses incidental to the purpose of the Authority; h) To employ legal counsel; i) To adopt a budget; j) To establish a Treasury for the deposit and disbursement of funds and monies in accordance with the policies and procedures set forth in this Agreement. k) To invest any money held in the Treasury that is not required for immediate necessities of the Authority, if the Authority determines it is advisable, in the same manner and upon the same conditions as local agencies pursuant to Sections 6509.5 and 53601 of the Government Code. The listing of the above acts is not intended to indicate any priority of one act over another, nor is such listing intended to be inclusive, and other acts may be done in the accomplishment of the purpose of this Agreement as are authorized. One or several acts may take place concurrently or in sequence. Section 6. Organization: (a) In order to effectuate the purpose of this Agreement and the powers and duties in connection therewith as set forth in Sections 1 and 5 above, respectively, there is hereby established the Jacqueline Cochran Regional Airport Authority ("Authority"), which shall be the governing body and exercise the powers of the Authority subject to the provisions of this Agreement. � (b) The Authority shall initially be composed of the Parties to this Agreement. Each Party to this Agreement shall be represented by one (1) member ("Member"), with each Member being entitled to one (1) vote. Each Party may also appoint one alternate ("Alternate") to act in a Member's absence. Page 4 of 17 �� .. 013 Section 7. Designation of Member and Alternates: (a) The governing body of each Party to this Agreement shall appoint by resolution its Member and Alternate to the Authority. Each Member and Alternate must hold an elective office on the respective governing body appointing such Member. Alternates must be provided by their respective governing bodies the authority to fully act in a Member's absence. The Member for the County shall be the Supervisor of District IV and the Alternate shall be the Supervisor of District III. (b) Members and Alternates shall serve on the Authority during the term from which they were appointed or until their successor has been appointed or their appointment has been revoked, whichever is earlier, provided, however, a Member's and ARemate's position on the Authority shall automatically terminate if and when the term of the elected public office of such Member along with their Alternate is terminated. When a vacancy occurs, it shall be the duty of the respective Party having the vacancy to promptly inform the Authority of the name of the replacement Member and Alternate. N The Members of the Authority may, by a majority vote, offer non -voting ex- officio membership to other governmental entities, public entities, quasi -public entities or tribal governments. Any memberships thus offered shall be appointed according to the procedures outlined in Section 7(b). Section 8.Quorum: The presence of a majority of the Members of the Authority shall constitute a quorum for the conduct of Authority business. A majority vote of a quorum shall be necessary for the transaction of business or for the approval of any matter. Adjournment of a meeting shall only require a majority vote of those present. No proxy or absentee voting shall be permitted. (a) The Authority shall establish the time and place for its regular and special meetings. The dates, hour and location of regular meetings shall be fixed by resolution of the Authority and a copy of such resolution shall be filed with the governing body of each of the Parties. Special meetings and adjourned meetings may be held as required or permitted by law. (b) All meetings of the Authority, including without limitation, regular, special and adjourned meetings, shall be called, noticed, , held and conducted in accordance with the provisions of the Ralph M. Brown Act (commencing with Section 54950 of the California Government Code). Section 9: Officers: (a) The Authority shall elect a Chairperson and a Vice -Chairperson at its first meeting, and at the first meeting held in each succeeding fiscal year, the Authority shall elect or Page 5 of 17 H 014 reelect its Chairperson or Vice -Chairperson; provided, however, that the office of Chairperson shall rotate among the Members of the Authority at a minimum of every two (2) years. In the event that the Chairperson or Vice -Chairperson resigns from such office or ceases to be a Member of the Authority, the Authority shall elect a replacement therefor at the next regular meeting of the Authority. In the absence or inability of the Chairperson to act, the Vice - Chairperson shall act as Chairperson. The Chairperson, or in the Chairperson's absence, the Vice -Chairperson, shall preside at and conduct all meetings of the Authority. (b) The Treasurer of County shall be and shall act as the Treasurer of the Authority until the Authority appoints some other person to be treasurer of the Authority. The Treasurer shall have the custody of the Authority money and disburse Authority funds pursuant to the accounting procedures developed in accordance with the provisions of this Agreement, the Act, and with those procedures established by the Authority. The Treasurer shall assume the duties described in Section 6505.5 of the Government Code, namely: receive and receipt for all money of the Authority and place in the Treasury of the Treasurer to the credit of the Authority; be responsible upon an official bond as prescribed by the Authority for the safekeeping and disbursement of all Authority money so held; pay, when due, out of money of the Authority so held, all sums payable, only upon warrants of the officer performing the functions of the Controller who has been designated by the Authority; verify and report in writing on the first day of July, October, January and April of each year to the Authority and to the Parties to the Agreement the amount of money held for the Authority, the amount of receipts since the last report, and the amount paid out since the last report; and perform such other duties as are set forth in this Agreement or specified by the Authority. (c) The Auditor -Controller of the County shall be the Controller of the Authority until the Authority appoints some other person to be controller of the Authority. The Controller shall draw warrants to pay demands against the Authority when such demands have been approved by the Authority or by any other person authorized to so approve such by this Agreement or by resolution of the Authority. The Controller shall perform such duties as are set forth in this Agreement and such other duties as are specified by the Authority. There shall be strict accountability of all funds and reporting of all receipts and disbursements. The Controller shall establish and maintain such procedures, funds and accounts as may be required by sound accounting practices, the books and records of the Authority in the hands of the Controller shall be open to inspection at all reasonable times by representatives of the Parties. k..; 015 Page 6 of 17 The Controller, with the approval of the Authority, shall contract with an independent certified public accountant or certified public accountant firm or certified public accountants to make an annual audit of the accounts and records of the Authority, and a complete written report of such audit shall be filed as a public record annually, within six (6) months of the end of the fiscal year under examination, with each of the Parties. Such annual audit and written report shall comply with the requirements of Section 505 of the Government Code. The cost of the annual audit, including contracts with, or employment of such independent certified public accountants making an audit pursuant to this Agreement shall be a charge against any unencumbered funds of the Authority available for such purpose. The Authority by unanimous vote, may replace the annual audit with a special audit covering a two-year period. Section 10. Rules and Procedures: The Authority shall adopt, from time to time, such rules and procedures for the conduct of its meetings and affairs as it may deem necessary, including, without limitation, the designation of a person to record and transcribe the minutes of each public meeting of the Authority. Section 11. Staff and Support Personnel/Equipment and Furnishings: Staff and Support personnel for the Authority may be provided by the Parties subject to such conditions as may be approved by the governing bodies of the Parties. Such staff and personnel shall perform duties and responsibilities as are conferred herein and conferred thereon by the Authority. Subject to the availability of funds, the Authority may contract for, or employ, such other staff and support personnel as may be deemed necessary or desirable. Equipment and furnishings may be provided and/or donated by the Parties in order to accommodate the Authority and its staff and support personnel. Subject to the availability of funds, the Authority may acquire by lease or purchase such equipment and furnishings. Section 12. Funding: (a) It is anticipated that any operating funds of the Authority will be derived from grants, donations, contributions and by the annual membership fee from the Parties. (b) The Authority, in the name, and on behalf of, the Authority may apply for, accepts and use grants from any public or private source in order to implement and carry out the purposes of this Agreement. (C) After consultation with the Authority, any Party to this Agreement may apply for or accept grants, or other funds or resources for any purpose relating to the purposes of this Agreement and, unless otherwise approved by all members of the Authority, all obligations 016 Page 7 of 17 assumed thereunder shall be the sole obligations of the Party obtaining such monies or resources, and not the obligation of any other Party to this Agreement or of the Authority. (d) The Parties to this Agreement recognize the economic benefit and impact of the Airport to the region and, as such, shall each contribute twelve thousand five hundred dollars ($12,500) per fiscal year to fund the operating costs of the Authority to include, but not be limited to, master planning, economic development and marketing of the Airport and the surrounding area. Section 13. Operational Term: The Authorities shall operate on a fiscal year commencing on July 1 of each year and ending on and including the following June 30. Section 14. Authority Separate Entity/Liability/Immunity: (a) The Authority shall be a public entity separate and apart from the Parties to this Agreement; provided, however that each Party to this Agreement shall defend, indemnify and hold harmless each other Party from and against all claims, damages, losses, liabilities, expenses, and other cost including litigation cost and attorney's fees arising out of, resulting from or in connection with the performance of this Agreement by any of its officers, employees or agents. Each Party's obligation to defend, indemnify and hold each of the other Parties to this Agreement harmless applies to any actual or alleged personal injury, death, or damage or destruction to tangible or intangible property including the loss of use. (b) It is the intent of the Parties that, except as provided herein, the Authority cannot incur any debts, liabilities or obligations without the consent of the governing body of each Party to the Agreement; provided, however, that to the extent such are established pursuant hereto or by the final judgment of a court of competent jurisdiction, they shall constitute the dabs, liabilities and obligations of the Authority and shall not constitute the debts, liabilities or obligations of the Parties to this Agreement or of any of them. (c) With respect to the officers, agents, Members, Alternates, and employees, if any, of the Authority or the Parties to this Agreement, the provisions of California Government Code Section 6513 are hereby incorporated into this Agreement. Section 15. Severability: If any section, clause or phrase of this Agreement or the application thereof to any Party or any other person or circumstance is for any reason held to be invalid by a court of competent jurisdiction, it shall be deemed severable and the remainder of the Agreement or the application of such provisions to the other Party or to other persons or circumstances shall not be affected thereby. Page 8 of 17 ^'" 017 Section 16. Notices: Notices required or permitted hereunder shall be sufficiently given if made in writing and delivered either personally or by registered or certified mail, postage prepaid to said respective Parties, as follows: Jacqueline Cochran Regional Airport Authority 3403 1& Street, Suite 500 Riverside, CA 92501 City of Coachella 1515 Sixth Street Coachella, CA 92236 City of Indio P.O. Box/Drawer 1788 Indio, CA 92202 CITY OF LA QUINTA PO Box 1504 La Quinta, CA 92247 Attn: Clerk's Dept. City of Palm Desert 73-510 Fred Waring Drive Palm.Desert, CA 92260 Torres Martinez Desert Cahuilla Indians 66-725 Martinez Rd. Thermal, CA 92274 County of Riverside Clerk of the Board 4080 Lemon Street, 1" Floor Riverside, CA92501; and, County of Riverside 46-200 Oasis Street, Room 318 Indio, CA 92201 Section 17. Other Obligations: The responsibilities and obligations of each Party to this Agreement shall be solely as provided in this Agreement, or as may be provided for in supplemental agreements to be executed by the Parties. Section 18. Entire Agreement: Acimowlednement of Understanding: The Parties acknowledge that they have read the Agreement, understand it and agree to be bound by its terms and conditions. Further, the Parties agree that the Agreement is the Page 9.of 17 J ` 018 .0 complete and exclusive statement of the Agreement between the parties relating to the subject matter of the Agreement and supersedes all proposals, outlines, letters of intent or prior agreements, oral or written, and all other communications and representations between the parties relating to the subject matter of the Agreement. Understandings, agreements, representatives, or warranties not contained in this Agreement or a written amendment hereto shall not be binding. Section 19. Non Assianability: The rights, titles and interests of any Party to this Agreement shall not be assignable or transferable without the consent of the governing body of each Party hereto. Section 20. Miscellaneous: (a) The section headings herein are for convenience of the Parties only, and shall not be deemed to govern, limit, modify or in any manner affect the scope, meaning or intent of the provisions or language of this Agreement. (b) This Agreement is made in the State of California, under the Constitution and laws of such State, and shall be construed and enforced in accordance with the laws of such State. (c) It is the intention of the Parties hereto that if any provision of this Agreement is capable of two constructions, one of which would render the provision void and the other of which would render the provision valid, then the provision shall have the meaning which renders it valid. (d) The Parties recognize the necessity and hereby agree to cooperate with each other in carrying out the purposes of this Agreement, including cooperation in matters relating to the public, accounting, litigation, public relations and the like. (e) This Agreement shall be binding upon and shall inure to the benefit of the successors of the Parties hereto. (0 Each Party shall have the right to duplicate, at its own expense, any and all documents and reports created or acquired, in the joint exercise of powers hereunder by the Authority or by any other Party.hereto pursuant to this Agreement. (g) This Agreement may be executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. (Signatures on the following pages) Page 10 of 17 019 ra �* Second Amended and Restated Joint Powers Agreement Creating a Regional Airport Authority to be known as Jacqueline Cochran Regional Airport Authority IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their proper officers thereunto duly authorized as of the date first above written. CITY OF COACHELLA: 0 EDUARDO GARCIA Mayor ATTEST: ANDREA CARRANZA City Clerk 0 Deputy Dated: Pag&J1of17 W' 020 Second Amended and Restated Joint Powers Agreement Creating a Regional Airport Authority to be known as Jacqueline Cochran Regional Airport Authority CITY OF INDIO: By: GLENN MILLER Mayor ATTEST: CYNTHIA HERNANDEZ City Clerk M Deputy Date: Page 12of17 o 021 Second Amended and Restated Joint Powers Agreement Creating a Regional Airport Authority to be known as Jacqueline Cochran Regional Airport Authority CITY OF LA QUINTA: DON ADOLPH, Mayor ATTEST: SUSAN MAYSELS City Clerk 0 Date: APPROVED AS TO FORM: M. Katherine Jenson, City Attorney Page 13of17 -A,022 Second Amended and Restated Joint Powers Agreement Creating a Regional Airport Authority to be known as Jacqueline Cochran Regional Airport Authority CITY OF INDIAN WELLS: By: DOUGLAS HANSON Mayor ATTEST: ANNA GRANDYS City Clerk By: Deputy Date: Page 14of17 .0 023 Second Amended and Restated Joint Powers Agreement Creating a Regional Airport Authority to be known as Jacqueline Cochran Regional Airport Authority CITY OF PALM DESERT: in ROBERT A. SPIEGEL Mayor ATTEST: RACHELLE D. KLASSEN City Clerk By: Deputy Date: Page 15of17 a 024 Second Amended and Restated Joint Powers Agreement Creating a Regional Airport Authority to be known as Jacqueline Cochran Regional Airport Authority TORRES MARTINEZ DESERT CAHUILLA INDIANS: 0 MARY L. RESVALOSO Tribal Chairperson Date: Page 16of17 F .. ` 025 Second Amended and Restated Joint Powers Agreement Creating a Regional Airport Authority to be known as Jacqueline Cochran Regional Airport Authority COUNTY OF RIVERSIDE: M JOHN BENOIT Chairman, Board of Supervisors ATTEST: KECIA HARPER-IHEM Clerk of the Board M Deputy APPROVED AS TO FORM: PAMELA J. WALLS County Counsel By: ANNIE T. SAHHAR Deputy SAE MVJRMRTSV=1EC PANVC \JCRJ43<coMR M.d.M R.MW Joint Powers K�.ft F1.1.d. Page 17 of 17 n 6 :4 ©/ SA / HA / FA MEETING DATE: January 15, 2013 ITEM TITLE: Demand Register Dated January 15, 2013 RECOMMENDED ACTION: Approve Demand Register Dated January 15, 2013 EXECUTIVE SUMMARY: None. FISCAL IMPACT: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 2 STUDY SESSION: I V"M IIGtfRING: Demand of Cash City $1,441,050.37 Demand of Cash -Successor Agency of RDA $6,084.50 Demand of Cash - HA $20,689.74 Demand of Cash - HA Comm $200.00 BACKGROUND/ANALYSIS: Between City Council meetings, there is a need to pay some routine bills in order to avoid late fees being charged to the City, as well as payroll and related payroll taxes. These items are listed below: Prepaid Warrants: 98248 - 98267} 98268 - 98280) Voids} Wire Transfers} P/R 36760 - 36765) P/R Tax Transfers} $40,895.01 $123,656.28 $0.00 $126,971.83 $225,578.63 $65,252.18 '0 2 7 Payable Warrants Cont'd: 98281 - 98327) $885,670.68 S 1,468,024.61 In addition, listed below are the most significant expenditures being paid on the regular demand register. Significant Expenditures: Vendor: Account #: Amount: Purpose: Arch Insurance 401-1762-551.45-01 $702,873.94 Adams Bridge Proj. Vintage Associates Various Accounts $43,192.00 Dec Park Maint. Costco 401-1767-551.80-04 $75,201.62 3rd Qtr. Sales Tax ALTERNATIVES: None. Respectfully submitted, Robbe0i Bird, Finance Director 11 028 CITY OF LA QUINTA BANK TRANSACTIONS 12/27/12 - 1/08/13 12/27/12 WIRE TRANSFER - TASC $1,333.67 12/28/12 WIRE TRANSFER - PIERS $2,6O7.91 1/04/13 WIRE TRANSFER - PERS $113,476.40 1/04113 WIRE TRANSFER - ICMA $9,189.85 1/04/13 WIRE TRANSFER - LQCEA $364.00 TOTAL WIRE TRANSFER OUT $126,971.83 ,�.. 029 M I UQ I b w M w P n m m 0 I ZO I m P r b b w b Ill W N W I Uf I 'I M N w N fA W Q m M a i z c M W= a' ao a . (Dw I FZ I Ir I �Q I •- - w w w w w w -w Z I SW I .Cw I =�'T NN Q= OO.•Iw ObeOOOOOOO O N. ww PP WMN mm mm oon.-IOMoOOOoOOO U Wu I .. . . . . . . . . . . . . . . . UQ II Um I ww OOm.N-sm..mm NNN 0. 0. .. P. .. PP. NN . . . m. o. N Z-mm 0.-sm.. 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FISCAL IMPACT: None. ' BACKGROUND/ANALYSIS: Receive and File Transmittal of the November 30, 2012 Statements of Revenue and Expenditures for the City of La Quinta and Investment Summary Report for the Quarter Ending December 31, 2012. ALTERNATIVES: None. Respectfully submitted: Robbeyn Bird,(Finance Director Attachments: 1. Revenue and Expenditures Report for November 30, 2012 2. Investment Summary Report for the Quarter Ending December 31, 2012 066 CITY OF LA QUINTA cvcuuce - 4t r FUNDS 07/0112012 .1113012012 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED FUNDS $33,156,521,00 $5,131,541.13 $28,024,979.87 15.50% General 2,049,957.00 746.98 2,049,210,02 0.00% Library 994,900,00 303,577.86 691,322,14 30.50% Gas Tax Revenue 300,350.00 0,00 300,350,00 0,00% Federal Assistance 12,034.00 8,723.14 3,310,86 72.50% JAG Grant 0.00 8.53 (8.53) 0.00% Slesf (Cops) Revenue 105,844,00 0.00 105,844,00 0.00% Indian Gaming 960,000.00 22.774.13 937,225.87 2.40% Lighting & Landscaping 0.00 0,00 0.00 0,00% RCTC 000 0.00 0.00 0.00% Development Funding 230,347.00 17,968 00 212.379.00 7.80% Crime Violent Task Force 0.00 4.25 (4.25) 0.00% Asset Forfeiture 4,300.00 429.20 3,870.80 10.00 % AB 939 20,000,00 3,902.52 16,097 48 19.50 % Quimby 100.00 126.07 (26.07) 126.10% Infrastructure 1,767, .32 0.00% Proposition 1B 417,100.00 417,100.00 110.00 8 405,34 405,.00 South Coast Air Quality 0.00 0.00 0.00 0.00% 0.00 CMAQ/ISTEA 22,48800 300,72&60 48.80% Transportation 89,20.00 89.200.00 43,488.00 45,712.00 48.80% Parks&Recreation 127,600.00,5.00 43,027,33 84,57267 33.70% Civic Center 27 80% Library Development 13,400.00 13,400.00 3,311.03 10,088.97 1 Community Center 20,000.00 0,035,6 10,035.69 .964.37 9,964.31 50,20% 50.20% Street Facility 2,0 1,218A8 981.82 55.40% Park Facility 29,800,00 20,451.20 9,348.80 68.60 % Fire Protection Facility 99,800.00 43.587.03 56,212,97 43,70% Arts In Public Places 0.00 139,772.89 (139.772.89) 0,00% Interest Allocation 102,569,789.00 27,395,747.78 75,174,641.22 2670% capital improvement 59212400 244,662.84 347,461A6 41.30% Equipment Replacement 49578100 205,334.07 290.446.93 41.40% Information Technology 512,223.00 209,731.56 302,491.44 40.90% Park Equipment & Facility 4,042,917.00 836,305.78 3,206,611.22 20. SilverRock Golf 69,215.00 205.13 69,009 87 0,30% SilverRock Goff Reserve 2,100.00 2,013,71 86,29 95,90% La Quints Public Safety Officer 900.00 82,46 817.54 9.20% Supplemental Pension Savings Plan 412,500.00 0,00 412,500.00 0.00% Measure"A" 678,130.00 578,086.25 100,043.75 85.20% La Quinta Financing Authority 1,063,271.00 33,985,31 1,029,285.69 320% Successor Agency 16.526,862.00 20,007.28 16,506,854. 72 0.to Successor Agency to RDA Project Area No. 1 3,627,301.00 1 3955,002.66 0 Successor Agency to RDA Project Area No.2 369 954.00 14911 18 414,951.34 955,002.66 5,1 La Quinta HousingAuthority19 $189,442,627% $53991,436.13 $135451,190.87 28.10% 28.50% r 067 CITY OF LA OUINTA EXPENDITURES -ALL FUNDS ADJUSTED 0T10112012-1113012012 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENT FUNDS $35,]64,8d100 $9,796,42T6i $34.524 SO $25,933888 fig 2T.4% General 19tt,8]].00 S43,9fi5.00 0,00 1,0]3,9t200 440% Libmry 00 414.54000 000 580,36p.Op 41]% Gas Tax 274.985 2]4 ae500 356264 000 211622.36 1 3% Federal Assistance 12,03300 8,723.14 0.00 330986 725% JAG Grant coo 0m 000 Goo 00% SleetOnes)Revenue No 118,308.00 0.0% mean Gaming 960.000.00 960000.00 400.00000 000 560,000,00 41,7% Landscaping 0.00 0,00 000 00o 0.0% ROTC RCTC8 0p0 000 0,00 000 00% Development Agreement 68.400.00 23,E0393 0.00 ".886 34.5% CV Violent Crime Task Fome 30]99900 36,50500 2,00000 269,494.00 110% AB 939 9,198,03200 21]].25 cloo 9,19585475 0.0% Quimby 2d2,o]4.00 000 0.00 242,07400 00% Inhostmcture 28],30L00 481.23332 0.00 (193,92632) 1675% PmposiPoo lB 016.70000 ]030.82 000 408669.18 1.7% South Coast AU Quality . OGG614 0.00 0,00 GO 0.0% CMAQ 1039.9]T]9 0.00 1]26,16].21 37.6% TransportationRouri 6' 000.00. 1,71H1 000 4,1574 parts BRecrea80n 23,400GO931) 9,943.62 0.00 1d5,15].88 381% 387% Civic Center 9,400.00 1,943.68 000 ],OSfi.32 20 ]% Library Development 0.90 0,00 090 0.00 0.0% Community Center 10000.00 2,11054 000 7,88946 21.1% Street Facility 2,200,00 569.25 0.00 1630,75 259% Park Facility 4,70000 954.58 0.00 3,74542 203% Fire Protection 53 00 18,358,71 000 517.84129 34% Arts In Public Places 0.00 0.00 33,14288 0.00 (33,14208) 0.0% Interest Allocalion 102 569,789 00 21,395,14778 000 75,174,641.22 26.7% Copilot Improvement 58221700 80,736A4 0.00 501,480.86 139% Equipment Replacement 54I,84900 169,641.16 000 378,207.84 31.0 % Information Technology 552,523.00 000 000 552,523.00 0.0% Park Maintenance Facility 3,888,038.00 1524.54804 0.00 2,363,489.96 392% SllverRock Golf 000 000 000 000 0.0% Sllverfrock Reserve 0 0.00 0.00 200000 00% LQ Public Safety Officer 12.833 12.500,0 12,.8750 000 014 1000% Savings Plan 412.500 00 111,815.00 0.00 2d0625 00 MeasureSupplementalA'Pension 6,1813000 588o5Z2$ 000 85 5% 855% La Quits Financing La Quints Flouncing Auority 2 2279.604,43 0.00 22.96,1 980% LaChinaHousing Authority 317,6 5.00 831],688G ,038,0505 0,876.205] 44% Successor Agency 5.062, 03, 16.302,29382 coo 0.00 26.9% Successor Agency to Protect Area No,2 23,19885600 23,198,Bfi6.00 16,302,29382 000 6,86.572 8 fi896.5]2— 703% Successor Agency to Prolecl Area No. 2 i $275,01483800 8100444836.55 $36524.80 $1T45336]665 365% Total " 063 07/01/2012-1113012012 GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Non -RDA Property tax Statutory Tax - LO Statutory Tax - Riverside Cnty Sales Tax Sales Tax Reimbursement Document Transfer Tax Transient Occupancy Tax Transient Occupancy Tax - Mitigation Measures Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Mechanical Permits Electrical Permits Garage Sale Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Finance Bldg & Safety Fees Bldg & Safety Lease Revenue SMIP Administration Fees Planning Fees Public Works Fees TOTALFEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines Federal GOA Grants County of Riverside Grant State of Califomia Grant Fire Services Credit- Capital (10150003375010) FireServices Credit- Oper (10150003375000) CVWD CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue AB939 Mitigation Measures Rental income Advertising COOP Cash Oved(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 1,764,800.00 132,904.36 1,631,895.64 7.530% 3,922,50000 312,150.69 3,610,349.31 7.960% 366,000,00 145,606.65 220,393.35 39,780% 190,000.00 0.00 190,000,00 0.000% 80,000.00 0.00 80,000.00 0.000% 5,987,250,00 1,148,320. 87 4,838,929,13 19,180% 1,995,750.00 0.00 1,995,75000 0,00% 441,500,00 146,038,70 295.461.30 4,800,000,00 700,943.06 4,099,056,94 14600% 251,00000 (91,35B.57) 342,35857 -36A00% 298,400.00 113,414.50 184,985.50 38.010% 32,300.00 10,19500 22,10SB0 31.560% 188,300,00 98,732.60 89,56740 52A30% 24,400.00 14,144.25 10,255.75 67.970% 24.800.00 14,882.00 9,918,00 60.010% 25,200.00 13,699.98 11,500.02 54.370% 16,100.00 6,780.00 9,320.00 42,110% 39900.00 19,696.70 20,203.30 49.370% 649,400,00 291,545.03 357,854.97 44S90% 1,885.00 183.05 1,701.95 9,710% 466,894,00 267,132,49 199.761.51 57210% 7,800.00 180.00 7,620,00 2,310 312,588.00 83,418.60 229,169.40 26,9 73.100,00 31,82700 41,7900 43,540% 250.00 71,00 0%0 89,522.00 20,462.07 69,059.93 22.860% 320,955.00 123,520.00 197.435.00 38.490% 1,272,994.00 526,794.21 746,199.79 41,380% 3,315,000.00 22,771.13 3,292,228.87 0.690 % 112,900.00 17,702.29 95,197,71 15.680% 42,900.00 11,187.66 31.712.34 26.080% 152,900B0 31.693.05 121,206.95 20,730% 12,900.00 17,593.00 (4,693,00) 136,380% 0,00 0.00 0.00 oBGO% 67,042.00 2,070.16 64,971.84 3.090% 0.00 0.00 0.00 0.000% 5,248,914.00 1,076,565.99 4,172,348.01 20,510% 16,800.00 ' 0.00 16,800B0 0.000% 253000,00 258 859 16 (5 659.16) 102.320 % 9,222,356,00 1,438,442.4 77,783,913. 56 15,600/ 444,900.00 49,659.30 395,240.70 11.160% 16,400.00 (16,665.76) 33,065.76 -101.620% 92,400.00 0 00 92,400,00 0.000% 0.00 0.00 0.00 0.000 % 25.000.00 0.00 25,000.00 0.000% 25,000.00 2,800.00 22,200,00 11200% 0.00 15.00 (15BO) 0.000% 158,800.00 (13,850.76) 172.650.76 -8,720% u C69 CITY OF LA DUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 01I012012 •111302012 ADJUSTED 10/31112 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE GENERAL GOVERNMENT: 745.759 GO 250,89954 0.00 494.85946 33.64% LEGISLATIVE CITY MANAGER'S OFFICE 576,53600 205.47235 900 371063.65 3584 DEVELOPMENT SERVICES l,149,565.00 502,527.86 000 647,03714 4371% MANAGEMENT SERVICES 1195,552.00 474,26600 000 721,28801 3987% a•w 000 2234.268.25 39.06% 591,03200 151,55846 0.00 439.47354 2554% CITY CLERK TOTAL CITY CLERK 591,03200 151,558.46 000 439,47354 25.644 COMMUNITY SERVICES PARKS RECREATION ADMINISTRATI 1,414, 6400 43190497 000 000 271,95903 3440% 3466% SENIOR CENTER SENIOR 414,56400 fi8,53223 168,53223 000 129.20977 178,77,69 34.66% PARKS& RECREATION PROGRAMS 197,134.00 0.00 1015,22440 1].37% LIBRARY 1,426.55800 24])81.31 572.0T3 SO 0.00 1015,22440 PARK MAINTENANCE 1,270,040298 00 58)58.20 000 211,28380 2116% 21 ]6% MUSEUM 2i0,000.00 1521j2].Sfi 0.00 3435.628.46 30.70% TOTAL COMMUNITY SERVICES 6,957.35600 FINANCE: 968.281,00 442.426.33 0,00 525,854.67 45,69% FISCAL SERVICES 98.82573 000 210.15327 319 CENTRAL SERVICES 308,9t9.00 561,252.06 0.00 ]36007.94 42.38% TOTAL FINANCE 1277,260,00 BUILDING & SAFETY: 290,301.00 111.370.98 000 176.928,02 38.37% BUILDINGBSAFETV -ADMIN 0 0.00 607. 30396 4357% BUILDING 041,612 953,00 1,041,953.00 3857857308 600 37.03% CODECOMPLIANCE 166,30756 11970832 0.00 287,81244 CONTROL ANIMAL CONTROL 654,210.00 1,119)08.32 000 667,19560 3,867,195.60 22.45% 22.45% FIRE 4,986,90400 60,284,85 0.00 149,137.15 3141% EMERGENCY SERVICES 217,422.00 762,04146 000 471,91254 61 ]8% CIVIC CENTER BUILDING -OPERATION! 1236,754.00 2551 ]0491 0.00 5,918451.09 3252% TOTAL BUILDING&SAFE TY 6,]]0,16200 POLICE: 12,815,491,00 2.703,20427 000 10.112.28673 21,09% POLICE SERVICES TOTAL PUBLIC SAFETY 12, 115,491.00 THT204.21 000 10112,286.73 21.09% PLANNING: 832,28700 314,97691 000 0.00 517,310.0% 410.59480 3784% 38,43% CURRENT PLANNING CURRENT PLANNING 666.884.00 256,289.20 5712fi611 000 927904.89 38.11% TOTAL COMMUNITY DEVELOPMENT 114017100 PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 527.256.00 185,126.64 0,00 000 342.129,36 40159163 35,11% 36.01% DEVELOPMENT & TRAFFIC 627,580.00 22590837 533.699.29 8.838,01 930,14570 36,24% MAINTIOPERATIONS- STREETS 1412,66300 45]3]823 079 995,09887 3283% MAINTIOPERATIONS- LTOILANDSCAP 1,453,21200 499,30934 25,686]9 9968988T 32.83% CONSTRUCTION MANAGEMENT 1,520,895.00 1,9.1,501.17 34.52480 3,665,599.33 3395% TOTAL PUBLIC WORKS 5, 6W626.00 2,094,807.00 273,099.87 000 1.021707,13 13,04% TRANSFERS OUT 000 (335]424.65) 39.06% GENERAL FUND REIMBURSEMENTS (5,509,476 00) (2.162.05135) 34,524.80 25933,8B8.69 27.39 N> 35,764, 84100 9.7%.42251 NET GENERAL FUND EXPENDITURES t 070 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Contributions Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Section 2103 Traffic Congestion Relief Interest TOTAL GAS TAX FEDERAL ASSISTANCE REVENUE: CDBG Grant Federal Stimulus Interest TOTAL FEDERAL ASSISTANCE JAG GRANT Grant Revenue Interest TOTAL JAG GRANT SLESF(COPS)REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF(COPS) INDIAN GAMING Grant revenue Interest TOTAL INDIAN GAMING LIGHTING S LANDSCAPING REVENUE: Assessment Developer Interest TOTAL LIGHTING & LANDSCAPING RCTC RCTC Funding Transfer in TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures Interest Transfer in TOTAL DEV AGREEMENT 07/0112012 • 1113=012 ADJUSTED REMAINING BUDGET RECEIVED BUDGET 2,043,357 00 0,00 2.043,357. 00 0.00 0.00 0.00 205.200.00 66,715.08 138.484,92 128,600.00 46,749 02 61,850.98 273,100 00 111,311.63 161,788,37 6,00000 0.00 6.000.00 381,800.00 78,785.49 303,014.51 0,00 0,00 0.00 300,350.00 0.00 300,350,00 0.00 0.00 0,00 12,034,00 8,723.14 3,310.86 x RECEIVED 0.000% 0.000% 32.510% 36,350% 40.760% 0.000% 20.640% 0.000% 0.000% 0.000% 72,490% 0.00 0.00 0.00 0.000% 0 00 8,53 (8.53) 0.000% 0,00 8.53 (8,53) 0000/ 105,844,00 0,00 105.84400 0,000% • 0,00 000 0.00 0,000% 105,844.00 0.00 105,844.00 0.000% 960,000.00 22,774,13 937,225.87 2,370% 000 0,00 0.00 0.000% 0.00 0.00 0,00 Coco% 960.000.00 22,774.13 937,225.87 2.370% 0.00 0,00 0.00 0,000% 0.00 0.00 0.00 0,000% 0.000% 0,00 0.00 0.00 0.00 0.00 0.00 0.000% 0,00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% n nn 0.00 0.00 0.000% 071 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL OT/01/2012.1113012012 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED CRIME VIOLENT TASK FORCE Member Contributions - Carryover Grant revenue - JABG CLET Line Interest TOTAL CRIME VIOLENT TASK FORCE ASSET FORFEITURE Interest State Adjudicated Federal Adjudicated TOTAL ASSET FORFEITURE AB 939 REVENUE: AB 939 Fees Interest Transfer In TOTAL AB 939 QUIMBY REVENUE: Quimby Fees Donations Interest TOTAL QUIMBY INFRASTRUCTURE REVENUE: Utility refund Interest Transferin TOTAL INFRASTRUCTURE PROPOSITION 19 -SB1266 Prop 18 Grant Interest TOTAL PROPOSITION 1 B SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution MSRC Funding Street Sweeping Grant Interest TOTALSCAO CMAO/ISTEA State Grants Interest Transfer in TOTAL TRANSPORTATION TRANSPORTATION Developer fees Interest Donations Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Devefoper fees Interest Transfer in TOTAL PARKS & RECREATION 29,952,00 17,968,00 11,984.00 59.990% 198,595.00 0.00 198,595.00 0.000% 1,700.00 0.00 1,70000 0,000% 100.00 0.00 100,00 0,000% 230,347.00 t7,968.00 212,379.00 7.800% 0.00 4.25 (4,26) 0.000% 0.00 0.00 0.00 0,000% 0.00 0.00 0.00 0.000% 0.00 4.25 (4.25) 0.000% 0,00 0,00 0.00 0.000% 4,30000 429.20 3,870.80 9.980% 000 0.00 0.00 0.000 % 4,300.00 429.20 3870.80 9.980% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000 % 2000000 3,902.52 16 097.48 19 510 % 20,000.00 3,902.52 16,097.48 19,510% 000 0.00 0.00 0,000% 100.00 126.07 (26.07) 126.070% 0,00 0.00 0,00 0,000% 100,00 126.07 (26.07) 126.070% 287,307.00 0.00 287,307.00 0.000% 000 10527 (10527) 0,000% 287,307.00 105.27 287,201.73 0 040% 41,200.00 11,718, 03 29,481.97 28,440% 375.500.00 0.00 375,500.00 0.000% 0,00 0.00 0.00 0.000% 400.00 39.65 360.35 9.910% 417,100.00 11,75768 405,342.32 2.820% 0,00 0.00 0.00 0,000% 0.00 0.00 000 0.000% 441,500.00 221,090.57 220,409.43 50.080% 1,80000 1,482.83 317.17 82.380% 80,000.00 0.00 80,000.00 0.000% 0.00 0.00 0.00 0.000% 523,300.00 222,573.40 300,726.60 42.530% 89,200.00 43,488.00 45,712.00 48.750% 0,00 a00 0.00 0.000% 072 CITY OF LA OUINTA ALL OTHER FUNDS REVENUE DETAIL CIVIC CENTER Developer fees Interest Transfer in TOTAL CIVIC CENTER LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest Transfer In TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developer fees Interest ' TOTAL FIRE PROTECTION FACILITY ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places Arts in Public Places Credits Applied Insurance Recoveries Donations Interest TOTAL ARTS IN PUBLIC PLACES INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION 0710112012-11130I2012 REMAINING °� ADJUSTED BUDGET RECEIVED BUDGET B RECEIVED 127,600.00 43,027.33 84.572,67 30000% 0.00 0.00 0,00 0.00 0.00 0.00 0.000% 127,600.00 43,027.33 84,572.67 33,720% 35,500.00 9,875.00 25,625.00 27.820% 0.00 0.00 0.00 0.000% 0 00 0.00 0,00 0 000 % 35,500.00 9,875.00 25,625.00 27.820% 7,400.00 2,746,00 4,654.00 37.110% 6,000.00 565.03 5,434.97 9420*h 13,400.00 3,311.03 10,088.97 24.710% 17,800.00 9,46644 8,333.56 53.180% 0.00 0.00 0,00 0.000% 2,200.00 569.25 1630,75 25,880% 20,000.00 10,035.69 9,964.31 50.180% 2,200.00 1,218.00 982.00 55.360% 000 018 (0.181 0,000% 2,200,00 1,218.18 981.82 55 370% 29,800.00 20,451.20 9,348.80 68.630% 0,00 0.00 0.00 0,000% 29,800.00 20451.20 9,348.80 68.630% 97,500.00 29,166,82 68,333.18 29.910% 0,00 0,00 0.00 0.000 % 0.00 0.00 0.00 0,000% 000 14.000.00 (14,00000) 0.000% 2,300.00 420.21 1,879,79 18.270% 99,800.00 43,58703 56,212.97 43.670°/a 0.00 139,772.89 (139,772,89) 0.000% 073 07/07/2012 - 11/30/2012 ADJUSTED REMAINING % CITY OF LA QUINTA BUDGET RECEIVED BUDGET RECEIVED ALL OTHER FUNDS REVENUE DETAIL CAPITAL IMPROVEMENT FUND: 2,801,665.00 0,00 2,801.665.00 0,000% CVAG 0.00 0.00 0.00 0.000% CVWD 0,00 0.00 0,00 0,000% County of Riverside 17,913,052.00 138,754.27 17.774,297.73 0,770% Surface Transportation Funding 0.00 0,00 0.00 0.000% City of Indio 0 54,00°0 54,000.00 0.00 100.000% LOAF 0.00 0,00 0.00 0.000% IID 0,00 0.00 0.00 0,000% RCTC 0,00 0.00 0,00 0.000% Vista Dunes Housing LLP 000 0.00 0,00 0,000% SB821-Bicycle Path Grant 0,00 0.00 0.00 0 000% State of California 0.00 0.00 0..7 0 % APP Contribution 4.00 787,440,00 64,0,00 702,552.59 1 Developer Agreement Funding 0.00 0.,1 0.,40% .000% Litigation Settlements 8.00 81013,628.00 27,117 502 10 53896,125.90 33..00% Transfers in From Other Funds 102,569,789.00 27,395.147.78 75,114,641.22 145.020% TOTAL CIP REVENUE EQUIPMENT REPLACEMENT FUND: 584,820,00 243,676.35 341,,00 Equipment Charges 0.00 0.00 0.00 0,000% 0000% Capital Contribution 0.00 0.00 0,00 0,000% Sale of Fixed Asset 0.00 0.,50% Insurance Recoveries 7,300.00 86.4 9000 6, 313. 1,000% Interest 0.00 0.00 000 0,00 0000% Transfers In TOTAL EQUIPMENT REPLACEMENT 692,124,00 244,662.84 24466284 347,461.16 41.320% INFORMATION TECHNOLOGY FUND: 491,581.00 204,825.00 286,756,00 41,670% Charges for services 0.00 0.00 0.00 0,000% Capital Contribution 0.00 0.00 0.00 0,000% Sale of Fixed Asset 4.200.00 509.07 3,690.93 12.120% Interest 0.00 0.00 0.00 0.000% Transfers In TOTAL INFORMATION TECHNOLOGY gg5,781.00 205,334.07 290,446.93 41.420% PARK EQUIPMENT& FACILITY 509,700.00 20346.9 60 29,363.040 4 Charges for services 9,700.00 346.96 9,353.04 .580% 3.580% Interest 0.00 0.00 0.00 0.000% Capital Contributions 512,223.00 209,73L56 302,491.44 40950% TOTAL PARK EQUIPMENT& FAC SILVERROCK GOLF 3, 2,713,433 13,23 ° Green fees 159,97300 ' 159,973.00 21,16,00 21,167.00 138,81200 138,812.00 13.230% Range fees 120,00000 29,3%00 90,690,00 24.430% Resident Card 311,048.00 59,372.13 2587 1° 09 Merchandise 12,000.00 0.32 11,9g9.,999.68 0.000% Food 8 Beverage 0.00 0.00 0.00 0.000% Allocated Interest Income 89,12 89,12 0. 100.000 % Insurance Recoveries 0.00 0.00 0.000 0.0000 0.000 Transfers In 4,042,917.00 836,305.78 3,206,611, 20.690% TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE 2,200,00 205.13 1,994.87 9,320% Interest 67015.00 0.00 67015.00 0.000% Transfers In 69,215.00 205.13 69,009.87 0,300% TOTAL SILVERROCK GOLF LQ PUBLIC SAFETY OFFICER FUND 2,000.00 2,000.00 0.00 100.000% Transfer In 100.00 13.71 86.29 13.710% Interest 2,100.00 2,013.71 86.29 95.890°0 TOTAL LO PUBLIC SAFETY SUPPLEMENTAL PENSION SAVINGS PLAN 000 0.00 0.000% Contributions 0.00 900.00 82.46 817,54 9.160% Interest 900.00 82.46 817.54 9.160% TOTAL SUPPLE PENSION SAVINGS PLAN MEASURE'W 412,500.00 0.00 412,500.00 0,000%Measure A Sales Tax 0.00 0.00 0.00 0.000% Interest 472,500.00 0.00 412,500.00 0000% TOTAL MEASURE 'IN' 074 CITY OF LA DUINTA ADJUSTED 10131112 REMAINING OTHER CITY FUNDS BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE EXPENDITURE SUMMARY LIBRARY FUND 0,00 000 0,00 0.00 0.00% INTEREST ADVANCE 0 00 000 0.00 0.00 000% CAPITAL PURCHASES 1696,598.00 843,985.00 000 852,633.00 REIMBURSE GENERAL FUND 000 000 L. 221912,00 000% TRANSFER OUT TOTAL LIBRARY FUND 22127900 101],81T.00 043,05.00 0.00 1 0]3, 04001% GAS TAX 000 0,00 000 0.00 000% CONTRACT SERVICES 994,900,00 414,540,00 0.00 580,360.00 41.67% REIMBURSE GENERAL FUND 0,00 000 000 0.00 0,00% TRANSFER OUT TOTAL GAS TAX FUND 994,90000 414,540.00 000 580,360.00 41. FEDERAL ASSISTANCE FUND: 2]4,985.00 386264 271,422 36 1,30% TRANSFER OUT TOTAL FEDERAL ASSISTANCE FUND 2]4,98500 3,562.64 000 271422.36 1.30% JAG GRANT TOTAL JAG GRANT 12,03300 e,]23.14 0.00 3130986 ]2.49% TRANSFER OUT SLESF(COPS) TOTAL SLESF (COPS) FUND 0.00 0.00 0,00, 0.00 a00% TRANSFER OUT INDIAN GAMING FUND 118,308.00 000 0.00 11B,30800 000% TRANSFER OUT TOTAL INDIAN GAMING FUND 1 f8,308.00 0.00 000 11830600 0.00% LIGHTING S LANDSCAPING ASSESSMENT DIST: 000,00000 0.00 560,000.00 % REIMBURSE GENERAL FUND 960,000.00 0.00 0 000 0.00% 00 TRANSFER OUT TOTAL LTGILANDSCAPING FUND 0.00 960,00000 400000.00 .00 000 560,00000 416 ROTC 000 0.00 000 000 000% TRANSFER OUT TOTAL ROTC 0.00 0.00 000 0,00 000% DEVELOPMENT AGREEMENT FUND 0.00 000 000 000% CONSTRUCTION 000 000 000 0.00 0,00 0.00% REIMBURSE GENERAL FUND 0,00 0.00 000 000 000% TRANSFEROUT TOTAL DEV AGREEMENT FUND 0.00 000 000 000 000% CRIME VIOLENT TASK FORCE 88,49000 23.603.93 0,00 44,886.0] 34.46% OPERATING EXPENSES 000 000 0.00 0,00 0,00% TRANSFER OUT TOTAL CRIME VIOLENT TASK FORCE 68,490.00 23,60093 0.00 44,8800] 34. AS 939 34884.00 5,825.00 2,00000 2,059.00 16.70% OPERATING EXPENSES 73625.00 30680.00 000 42,945.00 4167% REIMBURSE GENERAL FUND 199,49000 000 000 199.4%OG 000% TRANSFER OUT TOTAL AS 939 30]99900 36,505.00 2,00000 269,C94.00 11B5% OUIMBY FUND: 200,00060 0.00 0.00 200,00000 000% CONTRACT SERVICES 0,00 000 000 000 0,00% REIMBURSE DEVELOPER FEES 8,99803200 2,1]].25 000 8,995,854.]5 002% TRANSFER OUT TOTAL GDIMBY 9,190,032.00 2,1]T.2, 000 9,195.854 ]5 002% INFRASTRUCTURE FUND 000 000 0.00 000 0.00% CONSTRUCTION 000 0,00 000 0,00 0,00% REIMBURSE GENERAL FUND 24207400 000 0.00 24207400 000% TRANSFER OUT TOTALINFRASTRULTURE 242.0]400 0.00 0.00 2 42,074 00 0 00% 075 CITY OF IA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY ADJUSTED 10131QO12 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE PROPOSITION IS. SB 1266 TRANSFER OUT SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES TRANSFER OUT CMAQ PROJECT EXPENDITURES TRANSFER OUT TRANSPORTATION PROGRAM COSTS INTEREST ON ADVANCE CONTRIBUTION TRANSFER OUT PARKS S RECREATION INTEREST ON ADVANCE TRANSFER OUT CIVIC CENTER SERVICES INTEREST ON ADVANCE REIMBURSE GENERAL FUND TRANSFER OUT LIBRARY DEVELOPMENT PROGRAM COSTS INTEREST ON ADVANCE TRANSFER OUT COMMUNITY CENTER PROGRAM COSTS TRANSFER OUT STREET FACILITY PROGRAM COSTS INTEREST ON ADVANCE TRANSFER OUT PARK FACILITY PROGRAM COSTS TRANSFER OUT FIRE PROTECTION INTEREST ON ADVANCE TRANSFER OUT TOTAL PROPOSITION 1 S FUND 28730] 00 481,23332 0,00 (193 926.32) 161.50% 7,03002 000 33,169.18 1749% TOTAL SOUTH COAST AIR 000 0.00 0.00 000 000% 0,00 0,00 000 000 000% TOTAL CMAQ 000 000 0.00 000 0.00% 000 0,00 0,00 000 0,00% 19,50000 8,798.55 0.00 10,701,45 45.12% 0.00 000 099 0.00 0,00% 2,746,64500 1 031.179.24 0.00 1,715.465 76 37 54% TOTAL TRANSPORTATION 2,]66,14500 1039,977.79 0.00 1,726,16721 3760% 6.000.00 1.236 86 0 00 4.763,14 20.61 % 000 0.00 0.00 0,00 000% TOTAL PARKS S RECREATION 6,00000 1,2WA6 0.00 4,]63.14 2061% 0.00 000 0,00 0.00 000% 35.000,00 7,641.12 0.00 21,35888 21,83% 20193900 M,140.00 0.00 111,79900 41167% TOTALCIVIC 000 0,00 000 000 000% 9,40000 1943.68 0,00 7,45632 2068% 000 000 0.00 0.00 0.00% TOTAL LIBRARY DEVELOPMENT 9,400.00 1943 fie 000 ],45632 2068% 0.00 000 0,00 Ooo 0.00% 000 0.00 000 0,00 000% TOTAL COMMUNITY CENTER 0.00 0.00 000 000 0.00% 0.00 000 000 0,00 0.00% 10,00000 2,110,M 0,00 7.88946 21.11% 000 000 0.06 0.00 000% TOTAL STREET FACILITY 10,00000 2,11054 000 ],88948 21.11% 0.00 0.00 0.00 0.00 0.00% 2 200 00 56925 0.00 1,63072 25 88% TOTAL PARK FACILITY 2,20000 56925 000 1630]5 2588% 4,700.00 954.68 000 3,745.42 20.31% 0.00 000 000 000 000°b TOTAL FIRE PROTECTION DIF 4,700.00 954.58 0.00 3.]4542 2031°/. ART IN PUBLIC PLACES FUND 20,000.00 9,729,12 0.00 10,27008 48,65% MAINTENANCE EXPENSES-APP 4,700.00 2694 000 4.67306 0.57% OPERATING EXPENSES-APP 111.500.00 8,60265 0,00 102.891.35 712% ART PURCHASES 400000.00 000 000 400,000.00 000% TRANSFER OUT TOTAL ART IN PUBLIC PLACES 53620000 18,356]t 0.00 517.04129 3.42% INTEREST ALLOCATION FUND 000 3314288 000 (33142.88) 000% TRANSFER OUT 000 3314288 000 (3314286) 000% TOTAL INT ALLOC FUND 076 CITY OF LA DUINTA ADJUSTED 1013112012 REMAINING OTHER CITY FUNDS BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE EXPENDITURE SUMMARY CAPITAL IMPROVEMENT FUND 0.00 ]4,4]9,269. 57 26.88% PROJECT EXPENDITURES 101711.01300 2],3]9,506.43 0.00 695,37165 220% PROJECT REIMBURSEMENTS TO GEN FUND ]1101300 15,fi40,000,00 0.00 000% TRANSFER OUT O.OD 000 000 ]5,1]4,64122 2671% TOTAL CAPITAL IMPROVEMENT 102,569,]8300 2]395,1p]]8 EQUIPMENT REPLACEMENT FUND 410,51600 80,]36.14 0,00 329,]]9.86 19.61% OPERATING EXPENSES 11170100 000 000 111]01.00 0.00% DEPRECIATION EXPENSES 0.00 0.00 000 000 000% CAPITAL PURCHASES 000 0,00 0,00 0.00 0.00% TRANSFER OUT TOTAL EQUIPMENT REPLACEMENT FUND 582217 00 80j36.14 0.00 501680.86 138 H. INFORMATION TECHNOLOGY FUND 363,26300 163,02693 0,00 200,23607 4488% OPERATING EXPENSES 78,586,00 000 000 78,58600 000% DEPRECIATION EXPENSES 106,000.00 6614.23 O N 99,385.]] 6.24% CAPITAL PURCHASES TOTALINFORMATION TECHNOLOGY 54],849.00 169,64L16 000 3]8,20].84 309 0 PARK MAINTENANCE FACILITY 50,00000 0.00 000 50.000.00 000% OPERATING EXPENSES 502,52300 0.00 000 502,523.00 0,00% DEPRECIATION EXPENSES 000 000 0.00 0,00 0.00% CAPITAL PURCHASES coo 0.00 0.00 0.00 000% TRANSFER OUT TOTAL PARK MAINTENANCE FAC 3GO 552 $23.00 000 0.00 55252300 000% SILVERROCK GOLF 3,821,023.00 1,524,548.04 000 2,296,474.96 39.90% OPERATING EXPENSES 67,015.00 000 000 67.015,00 0.00% TRANSFER OUT 16 TOTAL SILVERROCK GO4,548.04 0.00 2,363,409.96 3921% LF 3.888,038,00 SILVERROCK GOLF RESERVE 0.00 0.00 0.00 000 000% TRANSFER OUT TOTAL SILVERROCK GOLF RESERVE 0.00 0 00 0 00 0 00 0.00% LA DUINTA PUBLIC SAFETY TOTAL LA GUINTA PUBLIC SAFETY 2,000.00 0.00 0.00 2.00000 000% CONTRIBUTIONS SUPPLEMENTAL PENSION SAVINGS PLAN 12,833.00 1283286 000 0.14 100.00% CONTRACT SERVICE PLEMENTAL PENSION SAVINGS PLAN MEASURE"A' p12,500.00 1]16]500 000 240,625.00 440,62500 41,67% 41.67% REIMBURSE GENERAL FUND TOTAL MEASURE'A" 412,50000 V1,BT5.00 000 077 { \ 2 8$ cm n {f / f\{i)/ Lok iz k \ ) } \ ». 073 CITY SA / HA / FA MEETING DATE: January 15, 2013 ITEM TITLE: Overnight Travel for One Council Member to Attend the League of California Cities Revenue and Taxation Committee Meeting to be Held January 18, 2013 in Sacramento, California ACTION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: II STUDY SESSION: PUBLIC HEARING: Approve authorization of overnight travel for Council Member Henderson to attend the League of California Cities Revenue and Taxation Committee Meeting to be held January 18, 2013 in Sacramento, California. EXECUTIVE SUMMARY: Council Member Henderson serves on the League's Revenue and Taxation Committee. FISCAL IMPACT: The cost is approximately $750, which includes air and ground transportation, lodging and meals. Funds are available in the 2012/2013 Legislative Program Travel Training & Meetings account. BACKGROUND/ANALYSIS: The League of California Cities Policy Committees meets four times each year. The first meeting of the Policy Committees in 2013 is scheduled for January 17-18, 2013, at the Sacramento Convention Center. The Revenue and Taxation Committee, on which Council Member Henderson sits, is scheduled to meet January 18, 2013. 079 ALTERNATIVES: Deny this request and require Council Member Henderson to fund these costs. Respectfully submitted, I&J, Lo'v -Af L' Wanda Wise -Latta, Executive Assistant Attachment: 1. 2013 League of California Cites Policy Committee Schedule lil ll� LEAGUE OF CALIFORNIA &ZECITIES ATTACHMENT 1 2013 POLICY COMMITTEE SCHEDULE Meetings begin at 10:00 a.m. and end by 3:00 p.m. January 17 -18, 2013 Sacramento Convention Center, 1400 J Street, Sacramento 95814 'Committees meeting at League Office, 1400 K Street, Sacramento 95814 Thursday, January 17 'Community Services Employee Relations Housing, Community & Economic Dev. Public Safety Friday, January 18 *Administrative Services Environmental Quality Revenue & Taxation Transp., Comm. & Public Works April 4 - 5, 2013 The Westin Pasadena, 191 N. Los Robles Avenue, Pasadena (626) 304-1415 Thursday, April 4 Community Services Employee Relations Housing, Community & Economic Dev Public Safety Friday, April 5. Administrative Services Environmental Quality Revenue & Taxation Transp., Comm. & Public Works June 13 -14, 2013 Sacramento Convention Center, 1400 J Street, Sacramento 95814 'Committees meeting at League Office, 1400 K Street, Sacramento 95814 Thursday, June 13 Friday, June 14 'Community Services *Administrative Services Employee Relations Environmental Quality Housing, Community & Economic Dev. Revenue & Taxation Public Safety Transp., Comm. & Public Works ANNUAL CONFERENCE September 18 - 20, 2013, Sacramento Convention Center Policy Committee Meetings, TBD - Wednesday, September 18 ATE: Policy committee members should be aware Mat lunch is usually served at these meetings. The stafe's FairPoldical Practices mmission takes the position that the value of the lunch should be reported on city olfrcals'statement of economic Interests /ohm. Because of service you provide at these meetings, the League takes the position that the value of the lunch should be reported as income (n return for e service to the committee) as opposed to a gift (note that Vas is _nqt Income for state or federal income tax purposesyust political Reform 'reporting purposes). The League has been persistent, but unsuccessful in attempting to change the FPPC's mind about this interpretation. such, we feel we need to fetyuu know about the issue so you can determine yourcourse of action. ou would prefernot to have to report the value of the lunches as income, we will let you know the amount so you can reimburse the League. s lunches tend to run in the = to $45 range. To review a copy of the FPPC's most recent letter on this issue, please go to the League's 081 Taf 4 4 QKWOJ CITY SA / HA / FA MEETING DATE: January 15, 2013 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Request for Proposals for the 2013 La CONSENT CALENDAR: Quinta Housing Element Update STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve a Request for Proposals for the preparation of the 2013 La Quinta Housing Element update. EXECUTIVE SUMMARY: State law requires all California cities to have a General Plan that includes seven mandated elements, one being a housing element. The primary purpose of the housing element is to identify that a city is accommodating its fair share of affordable housing. State law requires the housing element be updated every eight years. The current Housing Element covers the planning period of 2008 to 2014; this update will cover the 2014 to 2021 planning period. The upcoming housing Element Update is due to the State Housing and Community Development Department (HCD) by October 15, 2013; the City must adopt a final, HCD certified housing element by February 12, 2014. FISCAL IMPACT: This Housing Element update will cost approximately $40,000. Funding will be required from General Fund reserves. Although some funding may be available from the General Plan Setaside and Continuing Appropriations Account it is anticipated that upon completion of the General Plan, the remaining balance in the Setaside account will be minimal. 082 BACKGROUND AND ANALYSIS: The Housing Element is an integral part of the City's General Plan. The current Housing element was adopted in August 2011 and covers the planning period of 2008 to 2014. Having a Housing Element in compliance with State requirements is beneficial as several housing,, community development and infrastructure funding programs require housing element compliance. HCD, in cooperation with the Southern California Association of Governments (SCAG), is responsible for determining the state's housing need and allocating a share of that need to each city and county. This process is known as the Regional Housing Needs Assessment (RHNA). For the current planning period, the RHNA for La Quinta was 4,327 units. The RHNA process was recently completed for the upcoming 2014 to 2021 planning period, resulting in a RHNA allocation of only 364 units. Due to the much smaller RHNA allocation for this planning period, the update process is expected to be less intensive than the 2008 update. Many of the current programs are likely to be retained for this update, except those that relied on the former redevelopment agency to implement. Without redevelopment, the City does not have the financial means to facilitate affordable housing development. Additionally, there are several new housing -related laws, such as SB 244, that require identifying "unincorporated fringe communities" in the City's Sphere of Influence. Addressing the need to demonstrate that the City can achieve State mandates without redevelopment and achieve the requirements of the new laws requires technical assistance from a firm with an extensive background with State housing laws and extensive experience in Housing Element preparation. In selecting a consultant for contracts of $50,000 or less, the La Quinta Municipal Code provides that the City can elect to negotiate a contract with a current service provider or conduct a competitive process. For this engagement, staff recommends that the City conduct a competitive selection process wherein the attached Request for Proposals would be circulated to qualified firms, proposals would be received, and a selection committee will then rate the proposals and potentially interview the finalists. The City Council would then be requested to consider and adopt a professional services contract. It is anticipated that the competitive selection process will take 45 to 60 days to complete. The City will continue current practice of soliciting proposals from qualified local firms, as well as qualified non -local firms. To facilitate the competitive selection process, the City Manager will appoint a Selection Committee consisting of the following members: 083 Les Johnson — Planning Director David Sawyer — Planning Manager Wally Nesbit — Principal Planner ALTERNATIVES: The alternatives to the recommended action entail:' • Direct Negotiation - Section 3.32.050.0 of the Municipal Code allows the City Council to award contracts with no competitive selection process when "experience with the proposed service provider has demonstrated competence and satisfactory performance." • In House,- the City could elect to prepare the Housing Element update utilizing in-house staff. While the update process should be less arduous than the last update, new legal requirements combined with the need to demonstrate how the City may reasonably achieve State housing production mandates without redevelopment requires expertise that current staff does not have. Further, in obtaining a consultant to undertake this specialized assignment, the City is continuing past practices of retaining consultant services to provide specialized services versus hiring staff to perform these one-time services. bmitted, 1.-4 Johnson, Planning Director /Attachment: 1. Draft Request for Proposals — 2013 La Quinta Housing Element Update 084 I. INTRODUCTION The Planning Department of the City of La Quinta is requesting proposals for a qualified professional consultant, to prepare an update to the city's Housing Element of the General Plan for the October 15, 2013 to October 1, 2021 planning period. The selected consultant shall review and update the city's existing Housing Element to reflect current housing conditions, city policies/objectives/programs, and state housing law mandates, toward the ultimate "goal of meeting the City's required Regional Housing Needs Allocation for the planning period. The City seeks a qualified consultant with extensive'ezperience in the preparation of Housing Elements, including an established working. relationship with the California Department of Housing and Community Development (HCD). Consultant must have a familiarity with current and, past State housing `law and statutes, including the Southern California Association -,of Governments Regional Transportation Plan (RTP) and --Sustainable ,Communities Strategy (SCS). It is critical that consultant be proactive in maintaining communications with City staff, providing project status updates;, meeting internal and external deadlines, and ultimately, meeting the requirements of HCD for the timely submittal, adoption and certification of the Housing Element. II. CITY CHARACTERISTICS The City of La Quinta is 'a Charter City, situated approximately 150 miles northeast of San Diego and'130 miles east of Los Angeles at the foot of the San Jacinto and Santa Rosa Mountains in the Coachella Valley The history of La Quinta dates back almost a,century, when a small village took shape around the historic La Quinta Resort. The City was incorporated in 1982 with approximately 5,000 residents and 18.4 square miles. According to the 2010 Census, the City has 37,467 residents, 23,489 housing units; its land area is just over 35 square miles today. The majority of its 'residential land use base is in lower densities contained in gated country club and other private communities, with a housing stock that is approximately 90% single family homes. La Quinta has a large second -home market, as reflected by a'27% seasonal vacancy rate. In recent years, as with most communities, the City has experienced limited growth in its residential and commercial sectors. However, the community remains a popular golf destination with over 23 golf courses and is home to PGA West and the Bob Hope Chrysler Classic Golf Tournament, as well as many upscale private courses renowned in the golf world. The City's primary affordable market -rate housing areas are in the La Quinta Cove, at the westerly edge of the City, and in the City's northern end. Combined, these areas account for approximately 8,000 2013 Housing Element RFP 2 086 housing units, and are almost exclusively comprised of single-family detached housing. As part of the City's recently completed Draft 2035 General Plan, land use policies have been created which are designed to promote mixed use development in higher densities along the City's main commercial arterial, State Highway 111. III. HOUSING ELEMENT BACKGROUND The current Housing Element addresses the 2006-2014 planning period. It was adopted on August 2, 2011, and certified by HCD in November of 2011. The City is currently in the process of adopting its updated General Plan, which has incorporated the current Housing Element. It is anticipated that the City's updated 2035 General Plan will be adopted by Spring 2013. The adopted SCAG Regional Housing Needs, Assessment (RHNA) allocation for the City of La Quinta shows that that city must plan for a total of'364 housing units during the upcoming 5t' Cycle planning period (Attachment 1). That total includes 91 units for very low income households, 61 units for]ow incomehouseholds, and 66 units for moderate income households. The City" is in the process' "of working to implement its Fourth Cycle rezonings, which are dependent upon completion of the current general Plan update effort. IV. PROJECT DESCRIPTION Consistent with State, requirements, the city is looking to update the Housing Element for the 2013 to 2021 planning period, in time to submit a draft Housing Element to HCD by October 151 2013, and, facilitate a first round of comments on the draft, incorporate those comments .in the draft and have an adopted, certified Housing Element by February 1, 2014. As the Housing Element is a functional component of the General Plan, internal consistency must.,be maintained. This Housing Element update shall be focused on a reassessment of the community's existing and projected new housing need in light of the updated General Plan, along with changes in housing element mandates since adoption of the current Housing Element. Due to the relatively recent adoption of the Housing Element, there should be a maximum of opportunity to utilize the HCD Streamlining Guidance. The Housing Element update is envisioned to build upon and supplement the existing housing element information and programs, while accounting for the difficult economic climate of the past several years and major legislative changes such as implementation of SB 375, and other changes in state law, including changes resulting from the dissolution of the City's Redevelopment Agency under passage of. AB 1 x26. Other recent legislation affecting the 2013-2021 Housing Element update includes: SB 375; SB 812; AB 1867; AB 1233, AB 162; and SB 244. 2013 Housing Element RFP 3 087 V. TENTATIVE RFP SCHEDULE The tentative RFP schedule set forth below is intended to accommodate the anticipated RFP process. RFP Release: January 16, 2013 Proposals Due: January 31, 2013 Consultant Selection: February 7, 2013 Contract Negotiation/Approval: February 7-19i'2013 Project Kick -Off Meeting: TBD VI. SCOPE OF WORK Proposals shall address the following tasks to be completed by the consultant. However, consultants are encouraged to provide' alternative ideas, programs, formats, and suggestions, based on experience .with�other Housing Element work programs. Task 1 — Housing Element Review and Assessment A. Document Review. The consultant shall review all applicable state, regional and local documents -pertaining, the Housing Element, including but not limited to, the City's General-, Plan documents, City Zoning Codes, building codes and permit data, and any other city housing, policies and programs B. Evaluation of Current Housing Element, The consultant will be required to review and evaluate the current 2006-2014 Housing Element and its programs, including; • An assessment of the',City's progress in meeting existing Housing Element goals and objectives, including RHNA goals; • A discussion of the effectiveness of the housing programs and policies; • A comparison of projected results from the adopted Housing Element to actual accomplishments; • A summary of how these results are important to an update of the Housing Element; and • An evaluation of the existing Housing Element's compliance with applicable statutes and current State Housing Law, to include specific recommendations to be incorporated into the 2013-2021 Housing Element. 2013 Housing Element RFP 4 088 Task 2 - Housing Element Preparation The consultant shall prepare the components of a draft Housing Element that addresses the requirements of State Housing and other related Law. In preparing said draft, the consultant shall identify issues and immediately bring those issues to the attention of City staff, identify potential solutions and coordinate with City staff as to the best course of action. The consultant shall regularly meet with City staff as needed to resolve such issues. A. Needs Analysis. The consultant shall complete a housing assessment and needs analysis, pursuant to the California Government Code, SB 375 and all other requirements of applicable State Housing, Law. Consultant shall obtain and analyze demographic, economic, and` housing data for the City to develop a housing need assessment under state--approvedcriteria. The assessment shall include, but is not limited to: • Demographic, population and employment trends with analysis of the existing and projected share of the regional, housing need for all income levels; • Housing characteristics and 'housing stock, including at -risk units, costs, affordability, physical condition ' of inventory, market conditions, overcrowding and overpayment; • Special housing population need; and • Potential for, increased residential:' development under existing zoning requirements, as well as Housing Element and General Plan policies. B. Housing Resources and:'' Opportunities. Consultant shall identify all available housing related resources, including programmatic, physical and financial. Existing development policies shall be assessed, and an adequate sites analysis shall be prepared, building upon the Vacant and Underutilized Land Inventory from the existing Housing Element. The City's Sphere of Influence shall also be assessed for.. potential housing development sites. C. Housing Constraints. ,' Consultant shall identify potential and actual governmental and .non -governmental constraints to housing production. In coordination with staff, development procedures, standards and fees will be assessed and recommendations provided where determined appropriate. These may include but are not limited to city zoning and subdivision standards, design review and approval procedures, local and regional impact fees, physical/environmental constraints, infrastructure, financial and market conditions. Consultant shall identify and develop housing programs to mitigate or remove such constraints, where feasible. 2013 Housing Element RFP 0 ,5 089 D. Housing Goals and Quantified Objectives. Consultant shall build upon the current Housing Element goals, programs and objectives, along with the housing need, opportunities and constraints analyses, to formulate an implementation plan with feasible and appropriate housing policies and quantified objectives. The Housing Element shall contain programs specific to the unique needs and challenges facing the City of. La Quinta, and shall satisfy the applicable requirements of State Housing Law, to include: E. Implementation Program. Consultant shall prepare . and propose an implementation program, to include monitoring procedures and milestones for assessment purposes. • Ensuring that housing opportunities Are made available for all persons in the City; •. Preserving and improving the existing stock of affordable housing; • Facilitating the development of adequate housing to. meet RHNA goals toward the needs of extremely low, very low, low and moderate income households; • Mitigation or removal of ay governmental constraints to housing production, improvement and/or' maintenance;, including barriers to persons with disabilities and/or other special needs; • Ensuring consistency with other General. Plan elements and community goals; and • Identify necessary changes to other.General Plan Elements and/or City code provisions to achieve compliance with State Housing Law and provide the City with the necessary legislative framework to meet its housing needs and goals. Task 3 — Prepare and Finalize Housing Element A. Administrative Draft Housing Element. The consultant shall prepare an Administrative. Draft of the Housing Element, to be submitted in three (3) hardcopy versions and one reproducible copy. In addition, consultant shall provide one electronic file copy each, in Microsoft Word (MS Word) and Portable Document Format (.pdf) on CD. The Administrative Draft shall be a complete document, to include all required Housing Element components identified in Task 2, and all maps, tables and graphics. B. Public Review Draft Housing Element. Consultant shall prepare a Public Review Draft Housing Element, based on staff review comments made on the Administrative Draft document. Consultant shall submit three (3) hardcopy versions and one reproducible copy. In addition, consultant shall. provide one electronic file copy each, in Microsoft Word (MS Word) and Portable t. 2013 Housing Element RFP 6 090 Document Format (.pdf) on CD. City staff intends to make the Public Review Draft Housing Element available online, at City Hall, at the City Branch of the Riverside County Library, and any other locations deemed appropriate. C. HCD Submittal of Public Review Draft Housing Element. Consultant shall prepare a transmittal letter to HCD detailing how the Housing Element meets State requirements and shall submit the transmittal letter and Public Review Draft Housing Element to HCD for review and comment. The transmittal letter shall be subject to review by City staff prior to its submittal to HCD. One electronic copy in MS Word format shall be provided to City staff for review. D. Final Draft Housing Element. In response to comments from .HCD and from public review, the consultant shall amend; the Public Review Draft Housing Element accordingly. Upon a determination of compliance by HCD of the Final Draft Housing Element, consultant shall submit twenty (20) bound hard copies and one electronic file copy each, in Microsoft Word (MS Word) and Portable Document Format (•pdf) on CD, of the Final Draft -,Housing Element. E. HCD Certification. The consultant shall follow through with assisting the City in obtaining HCD certification of the Housing Element following its adoption by the City. Consultant shall work, closely with the City and HCD to ensure that the City meets State requirements, and will recommend any modifications to the Housing Element, if required, to,,obtain certification. Task 4 — Community Workshopand Public Hearings A. Community Workshop. The consultant shall facilitate one community workshop during the review period for the Public Review Draft Housing Element. Consultant shall identify and prepare a notification list of the key stakeholders, and shall assist staff in preparation of notice announcing release of the Public Review Draft and the community workshop. The consulting team shall assist staff with the preparation of materials for the workshop, including the production of any relevant maps, charts, display material, or handouts. City staff will be responsible for scheduling, coordination, noticing, facilities, set-up, and general meeting facilitation during the events. A member of the consulting team shall attend all workshops to assist and advise staff in their meeting facilitation and to record and relay the findings and direction of the workshops to the remainder of the consulting team. While City staff will take the lead with community participation, the consultant shall serve in an advisory and observational capacity and assist as directed. B. Public Hearings. The consultant shall attend one Planning Commission and up to two (2) City Council Public Hearings, for adoption of the final versions of 2013 Housing Element RFP 7 ., 091 the Housing Element and corresponding environmental documentation. Consultant shall be responsible for providing the presentation content to City staff for incorporation into the City's public hearing formats, staff reports, etc. City staff shall prepare all associated staff reports, public hearing notices and associated mailings. Task 5 — Environmental Review Consultant shall be responsible for preparation and processing of required environmental documentation associated with the Housing Element, as necessary Linder the California Environmental Quality Act (CEQA)*' Based on the requirements for the current Housing Element, it is anticipated, that completion of a Negative Declaration or of a Mitigated Negative Declaration JMNDY will be necessary. Preparation of the required environmental, documentation shall include an initial study and a Final Environmental Document that includes responses to comments and Mitigation Monitoring Program, if required. City'staff shallbe, responsible for filing of environmental documents with the Riverside County Clerk and State Clearinghouse. The environmental' ,review process shall run concurrently with the Housing Element update such that�the City Council will consider the environmental documentation with adoption of the Housing Element. VII. SUBMISSION REQUIREMENTS AND PROPOSAL CONTENT All questions regarding this Request for Proposals shall be directed to: Wallace Nesbit, Principal Planner Phone: (760) 777-7125 / Email: wnesbit@la-quinta.org All proposals shall be forwarded to: Les Johnson, Planning Director, City of La Quinta P.O. Box 1504 / 78-495 Calle Tampico La Quinta, CA 92247-1504 All proposals must be received by the Planning Department no later than 4:00 P.M. on Thursday, January 31, 2013. All proposals submitted shall, at a minimum, contain the following information and materials in the following format: Submit three (3) hardcopies and one electronic copy on a CD (PDF Format) of a Housing Element Work Proposal, limited to a maximum of fifteen (15) pages. Please do not include pre -prepared stock promotional or marketing materials, brochures, or fliers in the Work Proposal. Work Proposals shall, at a minimum, consist of the following information: 2013 Housing Element RFP 8 092 1. Cover Letter a.) Name, address, email, and phone number of the contact person for the remainder of the selection process. b.) Any qualifying statements or comments regarding the proposal and the firm's capability, relevant to the information provided in the RFP. c.) Identification of any sub -contractors and their responsibilities. 2. Table of Contents Include a detailed table of contents with outline of the submittal, with respective page and section numbering.',_, 3. Statement of Qualifications a.) Names and qualifications of Fall project team members and sub- contractors and their assignmentsfor the 'Project. Those.named must be those who will participate in the project if selected. b.) List of references reflecting previous experience in similar projects. c.) Resume of the project manager and all project team members who will work on the project. 4. Project Understanding and Approach a.) A description of the team understanding of the project and how the consulting team will approach project development. b.) Provide examples or samples of housing element preparation from comparablecities, including approach, organization, and design. 5. Scope of Work a.) A discussion of the method of approach, analysis, and skills provided. b.) A description of the tasks, sub tasks, and specific deliverables that will be provided, including a conceptual timeframe with milestones. c.) A clear identification of cooperation and responsibilities between the consulting team and City staff. d.) Any other pertinent information deemed appropriate by the applicant. 6. Schedule/Timeline Proposals must contain an estimated work schedule of actions or timeline with phased milestones, covering the entire process for updating the Housing Element, preparing CEQA compliance documents, including public workshop, 2013 Housing Element RFP 9 4 093 review periods, and deliverable dates. Each action item must identify the applicable document, its action dates and responsible parties. The Planning Commission meets on the second and fourth Tuesdays of each month. The City Council meets on the first and third Tuesdays of each month. 7. Cost Proposal and Fee Schedule Submit a detailed cost proposal for all services and materials associated with the preparation of the Housing Element and the scope of work provided in Section VI of this RFP, including the firm's .direct and indirect rate (with overhead). Personnel hours and extended -billing rates per classification of personnel shall be indicated for each task and/or sub -task defined therein. The consultant shall determine 'a :'not -to -exceed allowance for reimbursements included within the cost proposal. 8. References Provide a minimum of three (3) clientreferences from city governments within California, for whom the consultant has previously had contracts with for the provision of similar services within the last five (5) years. Each reference shall include the complete contact information for the key city staff directly involved with the project. Vill. SELECTION CRITERIA AND PROCESS. The consultant shall demonstrate that it possesses the following qualifications: • Extensive experience in preparation and successful completion of Housing Elements for similar communities; • A project team of capable professionals with all disciplines needed for the job, having adequate resources to successfully complete the project in a timely manner, including.a specific commitment as to the time each team member can allocate to the project; • Demonstrated experience developing or assisting with effective public outreach and education programs, and facilitating public workshops and study sessions; • The ability to collaborate with staff in a responsive and cooperative manner, highlighting examples of similar situations; • Sensitivity to the interest of the public and local businesses; • Sensitivity to unique environmental and economic characteristics; 2013 Housing Element RFP 10 11 ' 094 • Foresight with project management under time restraints or public controversy; • Demonstrated experience in working with City decision -makers, staff, and the general public. The consultant team will be expected to perform efficient, responsible, and professional work in research, compilation of data, analysis, studies, cartography and GIS, graphics design and preparation, and environmental review procedures as required by California law. The consultant team will be expected to be knowledgeable of local and state legislation that amends; increases, or impacts the housing element. Recent legislation affecting the 2013-2021 Housing Element update includes: SB 375; SB 812; AB 1867; AB 1233,'AB 162; and SB 244. Proposals received by the deadline will be reviewed by a selection team comprised of City staff. Interviews will be at the City's discretion. Selection will be based upon the materials submitted in each Work Proposal according to the following criteria: • Knowledge and familiarity with'the community, local and regional planning issues, plans and programs that affect or impact housing in La Quinta. • Understanding of the scope of work • Cost of services • Allocation of experienced senior level staff,to the project • Ability to comply with the proposed performance schedule • Experiences, qualifications, and resources of the firm, including experience and outcome with Housing Element updates in similar communities This solicitation does not commit the City of La Quinta to award a contract, to pay any cost incurred with .the preparation of a qualifications statement, or to procure or contract for services or supplies. The City of La Quinta reserves the right to accept or reject any or all submittals received in response to this request, to negotiate with any qualified source, or cancel in whole or part this process if it is in the best interest of the City to do so. The City of La Quinta reserves the right to postpone selection for its own convenience, to withdraw this Request for Proposal at any time, and to reject any and all submittals without indicating any reason for such rejection. 2013 Housing Element RFP 1 1 n_ 095 The City of La Quinta reserves the right to abandon this RFP process and/or change its procurement process for the contract at any, time if it is determined that abandonment and/or change would be in the City's best interest. In the event of an abandonment or change, the City will not be liable to any contractor for any costs or damages arising out of its response to the RFP. IX. PROFESSIONAL SERVICES AGREEMENT The consultant selected for the project shall be required,to enter into a Professional Services Agreement (PSA) with the City. A sample :agreement is provided as Attachment 2. X. BUSINESS LICENSE Upon selection and award of contract, the consultant and any associated sub- consultant(s) for the project shall be required to obtain a City of La Quinta Business License. Attachments: 1. 2013-2014 Regional Housing Needs Allocation;.City'of La Quinta (excerpted) 2. Sample - Professional'Services Agreement 2013 Housing Element RFP 12 096 i 4 �° O�G 4a�w CE`k OF94, AGENDA CATEGORY: ITY SAMARA MEETING DATE: January 15, 2013 BUSINESS SESSION: ITEM TITLE: Single Audit Report on Federal CONSENT CALENDAR: l0 Assistance Program as of June 30, 2012 STUDY SESSION: PUBLIC HEARING: RECOMMEND ACTION: Receive and File. EXECUTIVE SUMMARY: The City is required to have a single audit performed whenever it receives Federal Funds greater than $500,000. The Single Audit, also known as the OMB A-133 audit, is a rigorous, organization -wide audit or examination of an entity that expends $500,000 or more of Federal assistance received for its operations. The Single Audit's objective is to provide assurance to the US federal Government as to the management and use of such funds by recipients such as cities. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: Agencies that expend federal funds in excess of $500,000 are required to have an audit performed in accordance with OMB Circular A-133. During the 2011-12 fiscal year the City expended $3.3 million in federal funds. The Single Audit Report (Attachment 1) noted that no matters involving the internal control structure and operation of the City of La Quinta were considered to be a material weakness. A material weakness is a deficiency, or combination of deficiencies, in internal control such that there is a reasonable possibility that a J C9l material misstatement of the City's financial statements will not be prevented, or detected and corrected on a timely basis. Internal control is the process designed to ensure reliable financial reporting, effective and efficient operations, and compliance with applicable laws and regulations. However, the auditors identified one instance considered to be a significant deficiency in internal control. A significant deficiency is a deficiency, or combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. The deficiency noted was in the American Recovery and Reinvestment Act of 2009 (ARRA) - Energy Efficiency and Conservation Block Grant. This grant requires that the City has separate funds or accounts set up in the general ledger to separately track the activity of ARRA funds. This was a multi -year grant and the City's financial records were maintained each year in the same manner without a comment from the auditors. Once notified of this requirement by the auditors, City staff has corrected this problem and is now in accordance with the grant requirements. ALTERNATIVES: There are no alternatives to the recommended action; federal regulations require that this audit be received and filed by the City. Respectfully submitted, —_oe�'%�4r. P,� I Robbey�ance Director Attachment: 1. Single Audit Report on Federal Awards Year Ended June 30, 2012 098 CITY OF LA QUINTA, CALIFORNIA SINGLE AUDIT REPORT JUNE 30, 2012 CITY OF LA QUINTA JUNE 30, 2012 TABLE OF CONTENTS Page Number Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards......................................................................1 Independent Auditors' Report on Compliance with Requirements That Could Have a Direct and Material Effect on Each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133.............................................................................................3 Schedule of Expenditures of Federal Awards for the FiscalYear Ended June 30, 2012........................................................................................................5 Notes to the Schedule of Expenditures of Federal Awards....................................................................6 Schedule of Findings and Questioned Costs for the FiscalYear Ended June 30, 2012........................................................................................................7 Schedule of Prior Year Findings and Questioned Costs for the FiscalYear Ended June 30, 2011........................................................................................................9 100 0000 ,. , 00 CERTIFIED PUBLIC ACCOUNTANTS Brandon W. Burrows, CPA • David E. Hale, CPA, CFP A Professional Corporation » Donald G. Slater, CPA • Richard K. Kikuchi, CPA » Susan F. Matz, CPA Shelly K. Jackley, CPA » Bryan S. Gruber, CPA Deborah A. Harper, CPA REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Honorable Mayor and Members of the City Council City of La Quints, California We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of La Quinta, California, (the City) as of and for the year ended June 30, 2012, which collectively comprise the City's basic financial statements and have issued our report thereon dated November 16, 2012. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting Management of the City of La Quints, California, is responsible for establishing and maintaining effective internal control over financial reporting. In planning and performing our audit, we considered the City's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the Citys financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. However, we identified a deficiency in internal control over financial reporting, described in the accompanying schedule of findings and questions costs as item 2012-01 that we consider to be a significant deficiency in internal control over financial reporting. A significant deficiency is a deficiency, or combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Lance, Sell & Lunghard, LLP 203 North Brea Boulevard • Suite 203 • Brea, CA 92821 TEL: 714.672.0022 • Fax: 714.672.0331 www.lslcpas.com Orange County • Temecula Valley • Silicon Valley 101 LSE CERTIFIED PUMIC ACCOUCTARTE To the Honorable Mayor and Members of the City Council City of La Quints, California Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. The City's responses to the findings identified in our audit are described in the accompanying schedule of findings and questioned costs. We did not audit the City's responses and, accordingly, we express no opinion on the responses. This report is intended solely for the information and use of management, the City Council, federal awarding agencies and pass -through entities, and is not intended to be and should not be used by anyone otherthanthese specified parties. Brea, California November 16, 2012 i. 102 LSOQ E Soo 00 CERTIFIED PUBLIC ACCOUNTANTS + Brandon W. Burrows, CPA + David E. Hale, CPA. CFP A Professional Corporation • Donald G. Slater. CPA • Richard K. Kikuchi, CPA Susan F. Matz, CPA + Shelly K. Jackley, CPA + Bryan S. Gruber, CPA • Deborah A. Harper, CPA INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REQUIREMENTS THAT COULD HAVE A DIRECT AND MATERIAL EFFECT ON EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 To the Honorable Mayor and Members of the City Council City of La Quinta, California Compliance We have audited the City of La Quinta, California's (the "City") compliance with the types of compliance requirements described in the OMB Circular A-133 Compliance Supplement that could have a direct and material effect on each of the City's major federal programs for the year ended June 30, 2012. The City's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of the City's management. Our responsibility is to express an opinion on the City's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the City's compliance with those requirements. In our opinion, the City, complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2012. However, the results of our auditing procedures disclosed instances of noncompliance with those requirements, which are required to be reported in accordance with OMB Circular A-133 and which are described in the accompanying schedule of findings and questioned costs as item 2012-02. Internal Control over Comoliance Management of the City is responsible for establishing and maintaining effective intemal control over compliance with the requirements of laws, regulations, contracts, and grants applicable to federal programs. In planning and performing our audit, we considered the City's internal control over compliance with the requirements that could have a direct and material effect on a major federal program to determine the auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133 but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of internal control over compliance. Lance, Soil & Lunghard, LLP 203 North Brea Boulevard • Suite 203 • Brea, CA 92821 TEL: 714.672.0022 • Fax: 714.672.0331 www.lslcpas.com Orange County • Temecula Valley Silicon Valley _rill 1 103 Ir 000 go.* 0. LEgi1REY IUBUC ACCOUgiggt8 To the Honorable Mayor and Members of the City Council City of La Quints, California A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. Schedule of Expenditures of Federal Awards We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City, as of and for the year ended June 30, 2012, and have issued our report thereon dated November 16, 2012, which contained unqualified opinions on those financial statements. Our audit was performed for the purpose of forming opinions on the financial statements as a whole. The schedule of expenditures of federal awards is presented for the purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations, and is not a required part of the financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole. The Citys responses to the findings identified in our audit are described in the accompanying schedule of findings and questioned costs. We did not audit the City's responses and, accordingly, we express no opinion on the responses. This report is intended solely for the information and use of management, City Council, others within the entity, federal awarding agencies, and pass -through entities and is not intended to be and should not be used by anyone other than these specified parties. Z, .IO C! .0, ea"erdd, eoo Brea, California December 19, 2012 .A. 104 CITY OF LA QUINTA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE FISCAL YEAR ENDED JUNE 30, 2012 Federal Pass -Through CFDA Grantor's Federal Grantor/Pass-Through Grantor/Program Title Number Number Expenditures U.S. Deoartment of Agriculture Direct Programs: Rural Rental Assistance Payments 10.427 04-033-764165310 $ 442,245 Total U.S. Department of Agriculture 442,245 U.S. Deoartment of Housing and Urban Development Passed through the County of Riverside, Economic Development Agency: Community Development Block Grant 14.218 41Q.04-08 22,421 Total U.S. Department of Housing and Urban Development 22,421 U.S. Deoartment of Justice Direct Program: ARRA - Edward Byrne Memorial Justice Assistance Grant 16.803 2011 14,749 Total U.S. Department of Justice 14,749 U.S. Deoartment of Transportation Passed through the State of California, Department of Transportation: Highway Planning & Construction' 20.205 RSTPLE-5433(008) 2,379,542 CML5433(011) 47,131 CIVIL 5433(010) 225,372 Passed through the County of Riverside: State and Community Highway Safety 20.600 SC 10208 19,570 Total U.S. Department of Transportation 2,671,615 U.S Deoartment of Energy Direct Program: ARRA - Energy Efficiency and Conservation Block Grant' 81.128 DE-EE0001525 131,449 Total U.S. Department of Energy 131,449 U.S. Department of Homeland Security Passed through the State of California, Office of Homeland Security: Emergency Management Performance Grant 97.042 FY10-EMPG 15,389 FYtt-EMPG 10,890 Total U.S. Department of Homeland Security 26,279 Total Federal Expenditures $ 3,308,758 Major Program Note a: Refer to Note 1 to the schedule of expenditures of federal awards for a description of significant accounting policies used in preparing this schedule. Note b: There was no federal awards expended in the form of noncash assistance and insurance in effect during the year. 105 CITY OF LA QUINTA NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED JUNE 30, 2012 Note 1: Summary of Significant Accounting Policies Applicable to the Schedule of Expenditures of Federal Awards a. Scope of Presentation The accompanying schedule presents only the expenditures incurred by the City of La Quinta, California, that are reimbursable under federal programs of federal financial assistance. For the purposes of this schedule, federal awards include both federal financial assistance received directly from a federal agency, as well as federal funds received indirectly by the City from a non-federal agency or other organization. Only the portion of program expenditures reimbursable with such federal funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal reimbursement authorized or the portion of the program expenditures that were funded with state, local or other non-federal funds are excluded from the accompanying schedule. b. Basis of Accounting The expenditures included in the accompanying schedule were reported on the modified accrual basis of accounting. Under the modified accrual basis of accounting, expenditures are incurred when the City becomes obligated for payment as a result of the receipt of the related goods and services. Expenditures reported included any property or equipment acquisitions incurred under the federal program. 106 CITY OF LA QUINTA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE FISCAL YEAR ENDED JUNE 30, 2012 SECTION I - SUMMARY OF AUDITORS' RESULTS Financial Statements Type of auditors' report issued: Unqualified Opinion Internal control over financial reporting: • Significant deficiencies identified? —A-_yes no • Material weaknesses identified? _yes _A__none reported Noncompliance material to financial statements noted? _yes —A—no Federal Awards Internal control over major programs: • Significant deficiencies identified? _yes X no • Material weaknesses identified? _yes X none reported Type of auditors' report issued on compliance for major programs: Unqualified Opinion Any audit findings disclosed that are required to be reported in accordance with Section 510(a) of CircularA-133? X yes _no Identification of major programs: CFDA Number(s) 20.205 81.128 Name of Federal Program or Cluster Highway Planning and Construction ARRA — Energy Efficiency and Conservation Block Grant Dollar threshold used to distinguish between type A and type B program $300,000 Auditee qualified as low -risk auditee? X yes T_no 7 10l CITY OF LA QUINTA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE FISCAL YEAR ENDED JUNE 30, 2012 SECTION 11- FINANCIAL STATEMENT FINDINGS Findina 2012-01 During our audit procedures of the federal grants, we noted that grants had not been completely reconciled to the general ledger at the end of the fiscal year resulting in audit adjusting entries to accrue receivables for expenditures incurred and eligible for reimbursement. Additionally, during our audit procedures of the Schedule of Expenditures of Federal Awards, we noted that grants had not been properly reconciled to the end of fiscal year balance and that various grants were not on the schedule. We recommend that grant activities be reconciled shortly after fiscal year end to record any receivables and that a review function be established to detect errors when preparing the Schedule of Federal Expenditures. Manaaement's Resoonse - Management agrees with the finding and will take steps to implement the recommendation. SECTION III - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS Finding 2012-02 Program CFDA Number. 81,128 Title: ARRA — Energy Efficiency and Conservation Block Grant Federal Grantor: U. S. Department of Energy Grant Number: DE-EE0001525 Criteria The City is required to have separate funds or accounts set up in the general ledger to separately track the activity of ARRA funds. Condition The ARRA — Energy Efficiency and Conservation Block Grant funds were reported in the general ledger with other non -recovery act funded projects. Cause Management recorded expenditures related to ARRA funds with other non -recovery act funds, separation of funds is required. Questioned Costs None Effect The City is not in compliance with the requirement that as a distinct funding source, ARRA funds should be reported in separate funds, accounts, or cost centers in the general ledger. Recommendation The City should create a separate fund or accounts in the general ledger to separately track the ARRA funds activity. Manaaement's Response Management agrees with the finding and has corrected the condition. ' of CITY OF LA QUINTA SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 SECTION II - FINANCIAL STATEMENT FINDINGS No matters were reported. SECTION III - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported. 109 CITY / SA / HA / FA MEETING DATE: January 15, 2013 ITEM TITLE: Resolution to Extend the Time for Completion of the Off -Site Improvements for Tract Map No. 31681-3, Andalusia, Coral Option I, LLC RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: t CONSENT CALENDAR: / 6101�11WMIIWIMR PUBLIC HEARING: Adopt a resolution to extend the time for completion of the off -site improvements as specified in the approved Subdivision Improvement Agreement to March 31, 2013 for Tract Map No. 31681-3, Andalusia, Coral Option I, LLC EXECUTIVE SUMMARY: • The developer, Coral Option I, LLC, requests a fourth time extension of the Subdivision Improvement Agreement (SIA) to complete the legal descriptions and exhibits for the Monroe Median Maintenance Agreement. The developer is conditioned to install and maintain a median on Monroe Street. • All off -site improvements have been completed. Staff has not received any requests from residents and therefore recommends approval of this time extension. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: Andalusia, Tract Map No. 31681-3 is located east of Madison Street, west of Monroe Street, south of Avenue 58, and north of Avenue 60 (Attachment 1). -'F 110 To date, the City Council has granted the following SIA extensions: • August 5, 2008 extended to March 27, 2009 • January 5, 2010 extended to September 30, 2010 • August 2, 2011 extended to August 2, 2012. In a letter dated December 20, 2012 (Attachment 2), the developer requested additional time to prepare legal descriptions and exhibits for the Monroe Median Maintenance Agreement. ALTERNATIVES: Since all of the offsite improvements have been installed and the only outstanding item is a maintenance agreement for the Monroe Street median, staff does not recommend any alternatives to this action. Respectfully submitted, 1� 1mothy R Jo a s n, P.E. Public Works Di for/City Engineer Attachments: 1. Vicinity Map 2. Letter from Coral Option I, LLC dated December 20, 2012 111 RESOLUTION NO. 2013- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF - THE OFF -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO MARCH 31, 2013 FOR TRACT MAP NO. 31681-3, ANDALUSIA WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 31681-3, Andalusia, on March 27, 2007; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by August 2, 2012, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the off -site improvements as required by the approved SIA is extended to March 31, 2013. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on March 31, 2013. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. Resolution No. 2013- Tract Map No. 31681-3, Andalusia Adopted: January 15. 2013 - Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 151e day of January 2013, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: . M. KATHERINE JENSON, City Attorney City of La Quinta, California 113 TM 31681-3 ANDALUSIA _1 Fl ATTACHMENT 1 VICINITY MAP NOT TO SCALE 114 ATTACHMENT 2 Coral Option I, LLC 81-570 Carbonern La Quints, CA 92253 760-777-1001 December 20, 2012 Tim Jonasson, P.E. . Public Works Director City of La Quinta P.O. Box 1504 La Quinta, CA 92247-1504 Re: Tract 31681-3 Subdivision Improvement Agreement Off -Site Work We respectfully request an extension until March 31, 2013 to get the legal descriptions and exhibits for the Monroe Median Maintenance Agreement completed and approved. All other requirements have been met and associated documentation submitted to City staff. Yours truly, No parks: In 115 fo FCEM OF TKQ'9 IT SA/HA/FA MEETING DATE: January 15, 2013 AGENDA CATEGORY: ITEM TITLE: Receive and File Transmittal of BUSINESS SESSION:n Treasurer's Reports as of November 30, 2012 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. FISCAL IMPACT: None. BACKGROUND/ANAYLSIS: Receive and File Transmittal of Treasurer's Report dated November 30, 2012 for the City of La Quinta. ALTERNATIVES: None. ..�t 116 Respectfully submitted: m^c� Robbeyn gird, Finance Director Attachment: 1. Treasurer's Report, City of La Quinta 117 s cF^�OFT MEMORANDUM TO: FROM: SUBJECT: DATE: La Quinta City Council Robbeyn Bird, Finance DirectorrTreasurer Treasurer's Report for November 30, 2012 December 31, 2012 Attached is the Treasurers Report for the month ending November 30. 2012. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning -Purchased Notes Sold/Matured Other Ending Change LAIF Interest bearing active bank deposit 29,646,825 39,972,429 $ 400,000 14.578 $ (3,800.000) 0 0 $ 26.246,825 39,987.007 (3 400,000) 14,578 Certificates of Deposit US Treasuries US Gov't Sponsored Enterprises Commercial Paper Corporate Notes Mutual funds 480,000 70,992,223 - - 2,497, 187 32.000.000 4,922 (42,000,000) 38.847 0 0 1,794 480.000 61,031,070 0 0 0 2,503,903 0 (9,961,153) 0 0 0 6,716 Subtotal $ 143.588,664 $ 32,419,500 $ 45,800,000 $ 40,641 $ 130,248,805 $ 13,339,859 Cash - $ t,030,761 1 8 3 $ 12,019,615 $ 10,988,854 $ 12,019,615 Total $ 142,557;903 $ 32,479,500 $ 33,780,385 $ 40,641 $ 141,237,659 $ 1,320,244) I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code, and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. ld..(nAu (j ) - 3 - I Robbeyn Bl..r Date Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury. Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance- This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. 118 Treasurer's Commentary For the Month of November 2012 Cash Balances — The portfolio size decreased by $1.32 million to end the month at $141.24 million. The major reason for the decrease was due to payments of $888 thousand for the police contract and the Capital Improvement Program expenditures were $625 thousand. Investment Activity — The investment activity resulted in an average maturity increase of 139 days from the prior month to end the month of November at 161 days. The Treasurer follows a buy and hold investment policy. During the month of November, US Treasury Notes of $30 million matured, of which $10 million was invested in LAIF and $20 million was reinvested in US Treasury Notes, Certificates of Deposit remained the same as the prior month, and US Treasuries of $12 million matured and were reinvested in US Treasuries. The sweep account earned $6 in interest income for the month of November and the bank fees for the month were $1579 which resulted in a net decrease of $1,573 in real savings. Portfolio Performance — The overall portfolio performance remained the same as the prior month and ended at .36% for the month, with the pooled cash investments at .49%. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding .37% which reflects the current interest rate environment. Looking Ahead In the short term, the Treasurer will be investing in negotiable certificates of deposit, short term commercial paper or GSE paper and rolling over bond proceeds and reserves into U.S. Treasury bills or notes. :f 119 LZI 0 Z Z Z Z Z Z z W m o ` � $ o m � n 0 A O = O c a 8 b 2 1 a S j O m& _ a Q � o o ry V U Ipi ! m 9 N a `m w v = me - m @ C @ A om V N E m E a i B FaR a " a, �, i y O O m9 b � U 2 2 `m 1�p m ii QC ti O m 'L 3 co_ 0 0 a'.E .E .E .E .E > n❑ n n i �_o oh 0 m N goo w N w - 5,2 o O ooB O 0 0 N O N N L? 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R.`nn Eaoa SS L'�d6a „Nn.$.$: ~ $�+ 68dSR2� GRz v mH88 ao'l V a3saa 9a"aoa a£ m's„: a E E `y'Rg E n98 gg 4?8a = - yP = �ga�.e�� _ek:Y44imF 4 �e�xs� Y :Pe yLL Bd S9 e~N �g�ma r Vin S]]a` uir 'n gu1 u�i58�'^ nUUFr `yu-.unE SSo mSii]a VFn nVoi]]Y `s.'�Jg •_ �Sr 124 GaR«,K - Rgl2 RRa«#|r � . \1ONG00 �!. 0-7.; 125 City of La Quints Comparative R toe of Interest November 30, 2012 Th'aa August 200E 3.16% 1.92% 2.88% 51 1.69% 1fl % 214% 2.38% 208% 2178% Sept 2008 281% 1.92% 2N% 32 142% 179% 1116% 201 2.13% 272% Oc1200E 2.66% 261% 261% 29 0.90% 1.40% 1.72% 1.50% 2.07% 2.71% NOY 2008 2.38% 2.36% 2.36% 64 0.15% 049% 104% 1.25% 1.45% 2.52% Dec 2008 160% 0.18% IV% 116 - 005% 025% 0.59% 0.88% 092% 235% Jan 2009 IN% 0.18% 123% 82 0.15% O.S% 043% 0.8E% 031% 205% Feb 2009 1.23% 0.18% 1.11% 25 0.30% 0.50% 0.61% 088% 048% 1.67% Mar2009 126% 018% 1.13% 69 0.20% 042% 070% aN% 032% 1.82% Apr2o09 ON% 018% 065% 54 031% 033% 0.59% ON% 028% 1.61% May 2009 092% 0.18% 064% 80 0.18% 0.30% 0.53% 088% 0.23% 1.53% June 20M 0.85% 029% ON% 111 0.20% 035% 0.55% 1. 13% 0.26% 1.38% FYOWIO July WOO 069% ON% 065% 111 0.19% 028% 047% IN% 028% 104% August M. ON% 030% 061% 92 0.16% 026% 046% 100% 024% 0.93% Sep, 2009 0.56% 031% 053% 112 0.12% 0. 19% 0.41% 1.00%. 0.19% 0.75% 4XIMN 0.52% 0.31% 050% 90 008% 0.19% 0.38% 1.00% 0. 19% 0.65% 1 0 2009 0.56% 0.31% 053% 152 0.04% 0.14% 0.32% 075% 015% 061% Dec21109 0.56% 0.15% 0.51% 239 0.11% ON% 0.16% 1.00% 0.16% 0.57% Jan 2010 0.46% 0.15% 043% 179 0.06% 014% 0.34% O88% 0.13% 0.56% Feb2010 0.51% 0.16% 00% 162 0.13% 0.19% 032% ON% 0.15% 0.58% Ma 2OIO ON% 016% 047% 112 0.15% 0.24% 0.38% 1.00% 0.20% 0.55% Apr 2010 0.52% 0.16% 0.48% 162 0.15% 024% 0.49% 100% 023% 059% WY2010 052% 0.16.E 048% 116 0.17% 022% 032% 0.75% 0.28% 0.56% June 2010 048% 0.10% 0.36% 134 0.16% 022% 032% 063% 032% 0.63% FY 10,11 JYIy2010 0.50% 0.15% 042% 119 016% 020% O30% 063% 020% 0.53% August 20 to 049% 015% 046% 108 015% 0.19% 026% 0.38% 0.25% 051% Seto 2010 055% 015%6 051% 102 016% 0.19% 027% OM% 024% 0.50% 0012010 0.55% 0. 15% 051% w 0.13% 017% 0.23% O.N% 023% 048% Mo 2010 053% 0. 15% 049% 84 0.18% 021% 0.28% 0.50% 0.23% 0.45% Dee20t0 0.52% 0.14% 052% 265 0.15% 0. 19% 030% 063% 023% 0.46% Jan 2011 051% 0.14% 043% 206 0:16% 0.18% 026% 063% 024% 0.54% Fep2011 0.55% 017% 046% 210 0.15% 0.17% 031% 063% 0.23% 0.51% Mar2011 0.54% 0.12% 045% 218 005% 0.13% 026% 0.25% 0.23% 0.50% Apr2011 059% 0.17% 048% 192 005% 0. 10% 0.28% 0.63% 020% 0.58% Wy2011 048% 0.17% 041% 1% 006% 012% 0.20% 0.50% 0.16% 041% June2011 053% 0.00% 035% 126 0.03% 0.10% 020% ON% 0.15% 0.45% FY I1112 July 2011 0.53% ON% 0.35% 112 0.02% 0. 12% 0.15% 020% 0.14% 038% Au9u92011 0.60% ON% ON% 102 002% 005% 0.10% 0.13% 0.16% 041% Sep12011 0.56% 003% 039% 124 002% ON% 0.09% 0.13% 0.14% 0.36% Oct 2011 053% 003% 0.35% 117 001% 006% 012% 0.25% 0.15% 0.39% Noy2011 052% 003% 0.37% 94 003% 002% 010% 025% 0.14% 040% 1 e 2011 046% 003% 035% 86 002% 006% 0.11% 0.13% 0.14% 039% Jan 2012 045% 003% O34% 74 005% 008% 0.11% 025% 0.14% 039% Feb2012 049% 0.05% ON% 22 0.12% 0.15% 0.12% 0.25% 0.12% 0.39% Mar 2012 0"% 005% 0.34% 24 008% 0.14% 0. 19% 025% 0.18% 038% Apr 2012 044% 009% 035% 61 0.10% 015% OAM 025% 020% 037% May 2012 043% 009% 0.34% 62 009% 0.14% 0.19% 0.25% 0.19% 0.36% June 2012 038% 000% 029% U 0.10% 0.15% 0.21% 0.25% 021% 0.36% FY 12113 July 2012 041% 008% 031% 112 0.11% 0.15% 0.18% 022% 022% 0.36% Au9u92012 041% 008% 0.29% 31 0.11% 0.14% 020% 025% ON% O.N% Sept2012 043% 009% 033% 34 0.11% 014% 0.18% 0.25% 0.20% 0.35% w 2012 0.42% 0.10% 036% 22 0.13% 0.16% 018% 025% 0. 19% 0.34% 126 127 Tity� 4 4 a" ITY / SA / HA / FA MEETING DATE: January 15, 2013 AGENDA CATEGORY: n ITEM TITLE: Appoint a Professional Member to the BUSINESS SESSION: 1 Historic Preservation Commission CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Appoint a member to the vacant professional position for a term of three years.on the Historic Preservation Commission. EXECUTIVE SUMMARY: Applications from the following Coachella Valley residents were received and are included as Attachment 1: • Paul F. Clark of Palm Desert • Leila Namvar of La Quinta This Commission advises the Planning Commission on matters relating to retention, identification, protection, and preservation of historic areas and sites. The five - member commission consists of three professional and two lay positions. Municipal Code Section 2.06.020 (C) states: "The city council may appoint nonresidents as professional members to the historic preservation commission ... when, in the judgment of the city council, there is a lack of applications from qualified residents of the city." FISCAL IMPACT: None ` 128 BACKGROUND/ANALYSIS: The Historic Preservation Commission professional position became vacant June 30, 2012. A call for applications was advertised in the May GEM and in The Desert Sun on April 27 and May 2, 2012. The opening has also been on the City's bulletin boards and its website since May 2012. ALTERNATIVE: Direct staff to re -advertise for additional applications. Respectfully submitted, — 'g�� O� - Susan Maysels, City Clrk Attachment: 1. Applications 129 RECE1VE15 '. ATTACHMENT, ;1 2012 OCT 26 PR 2 36 CITY OF LA QLIMTA CITY CLERK'S OFFICE Date: 10/�6/Z© %a... CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA HISTORIC PRESERVATION COMMISSION NAME: Paul F. Clark HOME ADDRESS: 42393 Sultan Avenue, Palm Desert, CA 92211 (Must be a la Quinta resident and eligible to vote in the City.) TELEPHONE: (HOME),760-360-9533 BUSINESS:.760-895-0756 EMAIL: hawat111@aol.com FAX: None BUSINESS ADDRESS: Same as home address IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD: Retired LENGTH OF RESIDENCE IN LA QUINTA: I have lived in the easterly Coachella Valley since 1983. HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? Not at this time Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek. retired from the Riverside County Planning Department in 2009 after serving the county and its communities rid business owners for nearly 30 years; I supervised the Departmenrs Desert Office since 1983. 1 am a alive Californian bom in Long Beach and gnaw up in the City of Orange, Orange County. During the 1970s, I Mended California State University, Fullerton, and received a BA and MA in History (with minors in leography and Political Scienoe). While at CSUF, I specialized with the Oral History Program which was ssociated with the History Department and performed historical research contract work for the US BLM. Rule active in the community in the City of Orange, I served as the lead historian for several successful lational Register of Historic Places applications, including the Orange Plaza and the Orange Plaza Historic District I also served as the President of the Orange Community Historical Society. teoently I have had articles published, or pending publication, on regional historic subjects, including "Albert larnes Clark A Pioneer Community Leader" (Orange Countiana, November 2010) and "How the Shimmering Vlure of Sihrerado Beckoned Riverside" (Journal of the Riverside Historical Society, pendrg publication). n the Planning profession, I am a member of the American Institute of Certified Planners (AICP) since 1993. currently serve as a member of the City of Palm Desert Architectural Review Commission. +r..' 130 APPLICATION, HISTORIC PRESERVATION COMMISSION PAGE 2 Describe your knowledge of the functions, regulations, and procedures of the La Quinta have reviewed and understand Title 7 of the La Quinta Municipal Code and related materials posted on city web site. Qutrda maintains the status of a Certified Local Government (CLG) Program, as authorized by the federal and state vemment This is an important element in the Historic Preservation Commission, including assisting in the preparation the annual report and in responding to state comments to same. In a timely manner site -specific cultural resource and paleontological surveys and reports related to development What specific issues or problems face the La Quinta Historic Preservation Commission and do you have any suggestions to address those issues or problems? The commission is expected to review site specific surveys related to development projects in a timely manner and do so with a keen eye for the appropriate identification, mitigation and preservation of historic, archaeological and paleontological resources within the city. Cooperation with applicable professional and interest groups, including Native American tubes, is important consideration and f am familiar with these organizations from prior work experience. Updating the cultural resources components of the cfiy's preservation effort, for example, the draft historic context statement and coordinating with the update of the overall city general plan are important issues before the commission. Long range planning should include looldng forward to an update of the cities historic resource inventory by 2016. What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the La Quinta Historic Preservation Commission? le I was a resident of the City of Orange, prior to 1983, 1 participated in the preparation of the city's first historic rurce survey and draft historic preservation element. 1 was appointed to the advisory board which worked closely with and consultant staff part of my routine functions with the Riverside County Planning Commission I reviewed cultural resource reports Vor coordinated closely with county archaeological staff for this review. I understand the relationship to this review to overall CEQA process and to compliance with governmental policies and guidelines, and am sensitive to the need to vide a fair and timely review. I have previously coordinated with the City of La Quinta regarding sphere of Influence tters and also reviewed properties and projects previously in the unincorporated areas, now in the city limits. PLEASE RETURN THIS APPLICATION TO: CITY CLERK DEPARTMENT 78-495 CALLE TAMPICO, LA QUINTA P. O. BOX 1504, LA QUINTA, CA 92247 THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT k 131 CLARK COMMUNICATIONS 760-360-9533 Hawatlll@aol.com 10/26/2012 Paul F. Clark 42393 Sultan Avenue Palm Desert, CA 92211 City Clerk Department City of La Quinta 78-495 Calle Tampico La Quinta, CA 92247 RE: Application for Historic Preservation Commission Dear Sir/Madam: received OCT 2$2M2 Please find attached an application for appointment to the City of La Quinta Historic Preservation Commission, as a professional member. I have been encouraged to submit this application by several members of the Planning Department and appreciate their encouragement and interest in my background and experience. I have over the course of my career planted my feet in two professional areas of life, as a land use planner and as a regional historian. I look forward to working in this capacity, or any other setting, with the residents and city staff of the City of La Quinta. Should you have any concerns or questions, please feel free to contact me at the telephone and email indicated in the masthead above. Thank you again for your consideration. Sincerely, Paul F. Clarle RECEIVED 2012 noU 29 Aft 1116 CITY OF LA QUiir7A CITY CLERK'S OFFICE Date:11128112 CITY OF LA QUINTA APPLICATION TO SERVE ON LA QUINTA HISTORIC PRESERVATION COMMISSION NAME: Leila Namvar HOME ADDRESS: 49590 Ali Court, La Quinta, CA (Must be a La Quints resident and eligible to vote in the City.) TELEPHONE: (HOME).760-619-2102 & 333-4094 BUSINESS: 760-541-4258 EMAIL: leilanamvar@yahoo.com FAX: BUSINESS ADDRESS: 100 Civic center Mall Drive, Indio, CA IF EMPLOYED, LIST YOUR EMPLOYER AND POSITION(S) YOU HOLD: Assistant Planner LENGTH OF RESIDENCE IN LA QUINTA: since December 2008 HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION? No, have read the minutes Biographical sketch, including education, work experience, civic involvement and other back- ground. Please be sure to include experiences relevant to duties of the position you seek - of Indio -Assistant Planner (June 1, 2006 until current) of Indio -Planning Technician (December 19, 2005-May 31, 2006) WTehran- City Planner(1992-2002) is Public Administration, California Stat University of San Bernardino; currently student. dia Development, Mesa College, 2003-2005. i Problem Manager Level 1, Southern California National Testing Laboratories 2004. x of Arts in English language Translation, 2000, Azad University of Tehran. i Associate Degree in film & Scene Design, 1998, Cultural, Educational & Production University of ial Certificate in Photography, 1996, Cultural Ministry of IRAN. Degree in Archive Management, 1994, University of State Administrative of Tehran. Degree in Architecture, Tehran Rostami College 1992. Skills: use of GIS (Geographical Information System), Microsoft Word, Excel, PowerPoint, spread sheets, 'A 133 Leila 49590 All Court, La Quinta, CA 92253. Cell (7 E-rnail:leilanamvar@yahoo.com EDUCATION EDUCATION Master is Public Administration, California State University of San Bernardino; currently student. Multimedia Development, Mesa College, 2003-2005. Certified Problem Manager Level 1, Southern California National Testing laboratories 2004. Bachelor of Arts in English language Translation, 2000, Azad University of Tehran. Associate Degree In film & Scene Design, 1998, Cultural, Educational & Production University of Tehran. Professional Certificate in Photography, 199s, Cultural Ministry of IRAN. Associate Degree in Archive Management, 1994, University of state Administrative of Tehran. Associate Degree in Architecture, Tehran Rostami College 1992. COMPUTER SKILLS GIS (Geographical Information System), Microsoft Word, PowerPoint, spread sheets, Adobe Photoshop, Macromedia Dreamweaver, ADDITIONAL SKILLS Type 55 (or more) WPM Bilingual English/Fami mead, write and speak Bilingual English/Arabic- read and write. EMPLOYMENT USA/Indio City of Indio -Assistant Planner, June 1, 2006 to current. Perform a variety of planning work, exercise independence on project assignments, and provide project direction to others. Prepare and present staff reports to the City Council, Planning Commission, Development Committee Board and the City. Interpret and apply provisions of codes, planning policies and standards, & environmental regulations to potential applicants and the public. Review and process applications for rezoning, general, specific plan amendments, conditional use permits, variances, subdivision, environmental review, etc. Prepare reports & recommendations and make presentations on land use, zoning, urban design, population trends, transportation, housing, redevelopment, etc. Monitor status of development applications from acceptance to issuance of final permits. Preparer, completer and write grant application for the Community Development Department. Review and approve Business License applications. Perform field investigations to ensure projects conform to zoning codes, design regulations and/or approved plans; perform design conformance plan checks; assist permit applicants to satisfy conditions of approval. Perform Planning Final Inspection. USA/Indio City of Indio -Planning Technician, December 19, 2005-May 31, 2006. Provide information and assistance to the public on routine -to -difficult planning -related matters regarding zoning, land use, municipal codes, and current private and public projects; research and review building and current private and public projects; research and review building and development projects for plan completeness and ordinance compliance; coordinate project review with other City departments or outside entitles. Prepare and present staff reports to the Planning Commission; analyze and evaluate significant amounts of data and information. Perform various Page 1 of 3 5 134 49590 All Court, La Quinta, CA 92253. Cell Q E-mailleilanamvarftahoo com administrative functions for the department, including accepting applications and permits for processing and composing correspondence. USA/San Diego American Red Cross - Lab Assistant & Client Services Representative, March 2003- March 2005. Main duties included prepare blood samples for testing in NAT and Serology departments, disposal and shipping blood and Mood. Receive all incoming communication (telephone, email, fax, etc.). Manage the customer complaints according to the Work Instruction. Communicate urgent and non -urgent testing information. Coordinate with other department to ensure timely and appropriate responses. Answer incoming calls, written requests and provide prompt and accurate information. Respond to customer concerns and complaints; track issues and actions from Identification through disposition and corrective action. USA/San Diego Ultrastar Movie Theater - Box Office/Cashier, Approximately form June 2002-Oct6ber 2003. Main duties included customer services, run the weekly movie schedules, open and dose the cash registers, cash drop, manage staff. Prepare and summarize the daffy reports for the upper managements. Perform the inventory on the concession items, office supplies and other merchandise. USA/San Diego Daphne's Greek Cafe CashlerMaitress, Approximately June 2002-October 2002. Main duties included take consumers order, ensure costumers are enjoying their meals and take action to correct any problems, prepare checks that itemize and total meal costs and sales taxes, remove dishes and glasses from tables, serve food and/or beverages to patrons; prepare and serve specialty dishes at tables as required, stock service areas with supplies such as coffee, food, tableware, linens and other duties as needed. IRANITehran City of Tehran - City Planner, 1996-2002. Main duties included administer specified planning activities including current planning, zoning and subdivision ordinance, advanced planning and the General Plan; perform complex professional planning activities, such as serving as project manager for complex development and land use applications; provide professional information and assistance to the Director, the Planning Commission, the City Council, developers, contractors and the general public; perform a variety of studies and prepare and present staff reports; serve on review committees; and perform related work as required, under direction of the Department Director. Perform technical review for project plans and applications and making recommendations; manage consultant including determining scope of work and budgets, tracking budgets and approving consultant payments. Supervise professional, technical and support staff, including determining workloads and schedules, developing and interpreting policies and procedures, effectively evaluating staff performance and making hiring and termination recommendations. Update and create long- range planning documents such as the City's General Plan and other assigned plans; prepare modifications to spedfic General Plan elements. Provide information to property owners, contractors, developers, engineers, architects and the public regarding conformance to standards, plans specifications and codes; explain codes, requirements and procedures and evaluate alternatives. Conduct site inspections, including determining if projects are in compliance with laws, regulations and ordinances, make recommendations on changes. Page 2 of 3 1.0 135 49M All Court, La Quinta, CA 92253. Cell (7 E4nail:leilanamvar frahoo.can IRAN/Tehran Planning Technician.1992-1996. A Provide technical planning assistance to senior staff in the areas of: land use. Aassist to collect all information and provide required technical support to senior staff. Participate and organize various public meetings and exhibitions. Prepare required reports for all senior planners. Assist individuals with planning inquiries. Present information for all committees and public organizations. Analyze all transportation and socioeconomic data and prepare required maps and presentations for all various public activities. Prepare maps and presentations and assist in public involvement activities. Research, evaluate, verify and present information and data pertaining to projects. Preform special projects as assigned. OTHER: *Carmel Valley News Paper (San Diego) - Photographer, February 2005-Jun 2005. *Experiences in Film Making and Web Design (Iran and USA). Page 3 of 3 130 FA MEETING DATE: January 15, 2013 ITEM TITLE: Request to Extend the Time for Completion of the Off -Site Improvements for Tract Map No. 32789, Griffin Ranch, Trans West Housing, Inc. RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: 2- CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Monitor the situation and bring this item back to City Council in one year. EXECUTIVE SUMMARY: • Review of the state's business search website shows the original developer, Griffin Ranch, LLC , is "suspended" and the other original developer, McComic- Griffin, LLC, is "canceled.". Griffin Ranch, LLC and McComic-Griffin, LLC have lost the property through foreclosure. • Trans West Housing, Inc., a third business entity of the developers, submitted a request for a time extension of the Subdivision Improvement Agreement to complete the off -site improvements. The state's business search website shows Trans West Housing, Inc. is also "canceled." • The off -site improvements include completing the remaining parkway landscaping in front of the Mery Griffin home and the multi -purpose trail, sidewalk, and perimeter landscaping by the entrance area on Avenue 54, which is currently being used as a construction entrance. • Because staff has not received any requests from residents for these improvements and the incomplete improvements do not affect the capacity of the roadway, staff is not recommending to exercise the bonds at this time. FISCAL IMPACT: None. '` 137 BACKGROUND/ANALYSIS: Griffin Ranch, Tract Map No. 32879, is located south of Avenue 54, north of Airport Boulevard, east of Madison Street, and west of Monroe Street (Attachment 1). To date, the City Council has granted the following Subdivision Improvement Agreement extensions: • April 3, 2007 extended to September 16, 2008 • December 2, 2008 extended to September 16, 2009 • November 3, 2009 extended to September 16, 2010 • November 16, 2010 extended to September 16, 2011 • September 20, 2011 extended to September 20, 2012. In a letter dated November 1, 2012 (Attachment 2), Trans West Housing, Inc. requests an additional time extension due to the downturn in the real estate market. Given that the entities that were the parties to the subdivision agreements no longer exist, modifying the agreements by extending the deadlines does not appear to be feasible. The City staff has been informed that it is the intention of the current owners to require third parties to complete the unfinished work rather than requesting the City to call upon the subdivision bonds. These improvements have not been requested by residents and do not affect the capacity of the roadway. Given these factors, staff is comfortable with a "wait and see" approach for the upcoming year. ALTERNATIVES: Place the developer in default, and direct the City. Attorney to pursue the developer's bonds for these improvements. Respectfully submitted, Jimothy R na Public Works Di r or/City Engineer Attachments: 1. Vicinity Map 2. Letter from Trans West Housing dated November 1, 2012 138 ATTACHMENT 1 TM 32879 GRIFFIN RANCH w u~i AVENUE 54 w rd w w 0 z z O in Y o AIRPORT BLVD NOT TO SCALE ATTACHMENT 2 San Diego, CA 92110 November 1, 2012 Mr.. Tim Jonasson, City Engineer Public Works Department City of is Quinta, CA 92253 RE: Tract 32879, Griffin Ranch Bear Mr. Jonasson, Please be advised, that Trans West Housing Inc:. (TWH) would like to request an extension of time to complete off -site and on -site improvements at the Griffin Ranch project. As you are aware, the economic downturn has caused for a tremendous change, in thereat estate environment, therefore; the completion of the Crriff u Ranch prgecthas been delayed, We hope that the economic outlook changes and the project can move forward in the near firture. Please let us know if this is acceptable to the City of La Quinta. Thank you for your consideration in this matter. Sincerely, TRANS Wot HOUSING, INC. Chris Mc Comic Officer 140 f AGENDA CATEGORY: ITY / SA / HA / FA MEETING DATE: January 15, 2013 BUSINESS SESSION: 3 ITEM TITLE: Request to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 32789, CONSENT CALENDAR: Griffin Ranch, Trans West Housing, Inc. STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Monitor the situation and bring the item back to City Council in one year. EXECUTIVE SUMMARY: • These improvements will not be necessary until the home sites are developed in this tract. •. Staff has not received any requests from residents for these improvements. • Review of the state's business search website shows the original developer, Griffin Ranch, LLC, is "suspended" and the other original developer, McComic- Griffin, LLC, is "canceled." Griffin Ranch, LLC and McComic-Griffin, LLC have lost the property through foreclosure. • Trans West Housing, Inc., a third business entity of the developers, submitted a request for a time extension of the Subdivision Improvement Agreement to complete the on -site improvements. The state's business search website shows Trans West Housing, Inc. is also "canceled." FISCAL IMPACT: None. BACKGROUND/ANALYSIS: Griffin Ranch, Tract Map No. 32879, is located south of Avenue 54, north of Airport Boulevard, east of Madison Street, and west of Monroe Street (Attachment 1). .f 141 To date, the City Council has granted the following Subdivision Improvement Agreement extensions: • April 3, 2007 extended to September 16, 2008 • December 2, 2008 extended to September 16, 2009 • November 3, 2009 extended to September 16, 2010 • November 16, 2010 extended to September 16, 2011 • September 20, 2011 extended to September 20, 2012 In a letter dated November 1, 2012 (Attachment 2), Trans West Housing, Inc. requests an additional time extension due to the downturn in the real estate market. The developer has requested time to complete the entrance gate on Avenue 54 and the paving, storm drain, sewer, water, and landscaping improvements for the easterly half of the property. There are currently no homes in the easterly half of the property. Given that the entities that were the parties to the subdivision agreements no longer exist, modifying the agreements by extending the deadlines does not appear to be feasible. The City staff has been informed that it is the intention of the current owners to require third parties to complete the unfinished work rather than requesting the City to call upon the subdivision bonds. Given these factors, staff is comfortable with a "wait and see" approach for the upcoming year. ALTERNATIVES: Place the developer in default, and direct the City Attorney to pursue the developer's bonds for these improvements. Respectfully submitted, Timothy R. na Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Letter from Trans West Housing dated November 1, 2012 142 0 Y) TM 32879 GRIFFIN RANCH L w ATTACHMENT 1 AVENUE 54 Vw 0 V) f ITY MA NOT TO SCALE 143 ATTACHMENT 2 TRANS San Diego, CA 92111E November 1,201.2 itifr..T`im Jonasson, City Engineer Public Works Department City of La Quints, CA 92253 RE: Tract 32879, Grift Ranch Dear W. Jonasson, Please be advised, that Trans West Housing Inc:. (CWH) would like to request an extension of time to complete off -site and on -site improvements at the Griffin. Ranch project. As you are aware, the economic downturn has caused fora, tremendous change in the real estate enviroi men% therefore; the completion of the Griffin Ranch project has been delayed, We hopo#hat the economic outlook changes and the project can move A)rward in the near future. please let us know if this is acceptable to the City. of La Quint,. Thank you for your consideration in this matter. Sincerely, TRANS HOUSING, INC. Chris Mc Comic Officer 144 i I I CITY/SA/HA/FA MEETING DATE: January 15, 2013 ITEM TITLE: Senior Center Expansion and Facility Renovation RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: _ STUDY SESSION: J- PUBLIC HEARING: Continue efforts on the expansion and renovation of the Senior Center, discuss financial support for the project with Humana and other organizations, and include it as a Capital Improvement Project for Fiscal Year 2013/2014. EXECUTIVE SUMMARY: The expansion and renovation of the Senior Center is a part of the City Council's vision to expand the Health and Happiness Village concept. The building improvements include: • The expansion of approximately 5,000 sq. ft. of new recreation space. • The development of a fitness area with cardiovascular and strength training equipment. • Classroom space for fitness classes and other leisure enrichment programs. • Updated reception area with increased visibility of customers. • Implement WI-Fi; update the finishes and furnishings in the existing building and complete the ADA requirements. • Enhance the outdoor terrace area with improved seating, shade, and herb and small vegetable gardens that users will maintain. Staff is seeking direction from the City Council regarding the preliminary design and to include the project in the 2013/2014 Capital Improvement Plan. FISCAL IMPACT: Expansion and renovation costs are approximately $2,038,500. Funding of $1.1 million is available in the Community Center Development Impact Fee Fund and Quimby funds could be appropriated to complete the project. Staff would like to enter into discussions with Humana and other funding organizations to assist in the 145 capital funding of this project. In preliminary discussions with Humana, they have indicated interest. The annual cost to operate the expanded facility is estimated at approximately $50,000. This includes utilities, janitorial, supplies, and part-time staff. Revenues from classes and use of the fitness area would fund the operational costs of the expansion. If 1,000 annual memberships at $50 per person are sold, the operating cost for the expansion will be covered with no new expenses to the General Fund. BACKGROUNWANALYSIS: The Senior Center was built in 1994 and serves adults in the community with programs in the areas of health and wellness, social services, art, dance, and leisure activities. All classes and programs are open to participants 18 years of age and older. The average participant age range is 45-65. The Senior Center offers classes to the general public in the evenings Monday through Thursday and the rooms in the facility are rented when not in use. The well -attended programs are health and wellness related. The facility offers classes in Aerobics, Yoga, Pilates, and Zumba. These classes are ongoing throughout the year. At a previous City Council meeting, Council Member Franklin suggested a name change to the Senior Center. Staff is investigating options and will bring suggestions back at a later date. In discussions with the Friends of the Senior Center and other users of the facility, several people suggest that "Adult" remain in the name. ALTERNATIVES Continue with the expansion and renovation of the Senior Center but do not seek other organizations for this project. Respectfu ly submi ted, Edie Hylto Community Services Director Attachment: 1. Renderings and Costs Estimates 146 Colo 143 V7 w W F- Z W U c'^ V/ C W J K W Q Z av rn w 0 a it m _O a 'g d m d NO o Q N Ul N W c ` m c m Ln y @ J 2 a).K 3 v 0 0 c S y m a m 3<« N O a O y c `a 0 z¢zmr = (D 0 ogo$� 'n'nN0N N t0 O0 a CO N , C* r N r 0 �r 4,3 rN 0N N N C EA w ww O O O O y 0 0 0 0 N 0 w m 0 N 4 v E C C C GC m 0 z 5Vl U z Y l0 a v c c m o'a m o 9 m_mm N •-« N l0 y y G N CO o N C O O c e w 8•33 Ec c B y N. Ec m nn v y m E E 00 CM 0(�. u 0 U L U c W W v72 o00to EL N T > p V E > > rn m t zz°i0Dw� C o 0 0$ 0 o 0 0 0 0 0 0 0 0 cc 0000 t0 O O O l0 - Q LO snenww&aw40 N 000 VOnmr-- 0 0 0 0 0 N l00 N00 I . , N N N E w G O` J H 41 91 O J c p a w a� �•v Ep u Ly� x o d Q cJ W W I. -cc N �O+! O N c 8 E aci E c o 3 O o W N p� G lE U. v � m 0 zaLiv 149 Reports/ Informational Items: 10 Report to La Quinta City Council Palm Springs International Airport Commission Meeting December 19, 2012 Budget: Budget performance continues to be better than plan. Cash is currently at $4,500,000, and is being managed to have a year-end unrestricted balance of $6 million. Because of the increase in passenger activity, Passenger Facility Charges are higher than expected, and caused us to have a higher balance than allowed by our 3 bond agreements. In order to comply with those bond terms, we will be pre -paying $484,000 of the bond debt that wouldn't normally be due until June 2013. The Budgeting Process for 2014 has begun, and the Budget Committee expects to have a preliminary budget plan in April. Passenger Activity: November passenger activity set another record, and it became the 14 th consecutive month of growth. Passenger capacity was up 9.5% from last year. Total expected passenger count for 2012 is approximately 1,700,000. This rate of growth is very unusual — particularly in Southern California, where most airports are flat or down in activity. We are up about 16% from last year. The Staff acknowledges that things could change very quickly. There has been a movement towards consolidation of air carriers, which may have unexpected influences on growth. Positive indications for 2014 include: 1. Car rentals are up to $50 million; with 182,000 car rentals year to date. 2. Hotels in the valley report that first quarter bookings for 2014 are up. Parking Lot: Based on the Commission's recommendation in November, parking lot aisle and row number signs have been installed. Landscaping: The architect is progressing on the new designs for smart irrigation and sustainable landscaping in the parking lot expansion. ..!F. 150 USO Facility: Earlier this year, the USO operation was relocated to a nearby hangar, freeing up 1,000 square feet in the terminal building. Although the space was larger, it was too large, and too spread out to be effectively managed. The Staff has identified a vacant building located behind the airport's vehicle inspection plaza that can serve as a more permanent and suitable location for the USO. It can easily be expanded to 2,000 square feet, and is located in a more secure location. The architectural and construction oversight costs are expected to not exceed $31,935. The Director requested that the Commission recommend approval of this contract by the Palm Springs City Council. This was moved, seconded, and approved by the Commission. Note: It is considered a normal activity for airports to provide facilities for the USO. Airline Lease Agreements: These agreements expire in June 2014. Staff has planned to open renewal discussions with the airlines next month. Palm Springs City Council Actions: The Council acted on a few issues that relate to the airport: 1. Reappointed Rolf Hoehn to the Commission as the representative of Palm Desert. 2. Approved the purchase of 13,500 gallons of sealant for maintenance of the ramp areas. 3. Approved the window -cleaning contract with Fish Window Cleaning for 2013. 4. Ratified the emergency repairs of the terminal escalators - $43,000. The next Commission meeting will be December 19, 2012. Submitted: Robert G. Teal, Commissioner Palm Springs International Airport 151 REPORT/INFORMATIONAL ITEM: XlT7_ INVESTMENT ADVISORY BOARD MINUTES WEDNESDAY, DECEMBER 12, 2012 CALL TO ORDER A regular meeting of the La Quinta Investment Advisory Board was called to order at 4:08 p.m. by Vice -Chairman Mortenson. PRESENT: Board Members Mortenson (4:08), Park and Spirtos ABSENT: Board Member Blum and Donais STAFF PRESENT: Finance Director, Robbeyn Bird, Mr. Bryan Gruber, Audit Manager, Lance Sol[ & Lunghard LLC, and Senior Secretary, Vianka Orrantia PUBLIC COMMENT - None Yvonne Ferra, Student at College of the Desert and resident of the City of La Quinta was present during the Investment Advisory Board meeting to observe the functions of the Investment Advisory Board and the process of the investments made within the City. CONFIRMATION OF AGENDA Ms. Bird requested that upon approval of the confirmation of the agenda that Item 1 of the Correspondence and Written Materials be the first item of discussion. Motion - A motion was made by Board Members Spirtos/Park to approve the agenda, as amended. Motion passed unanimously. At this time Consent Calendar, Item 1 was discussed. APPROVAL OF MINUTES Approval of the Minutes of November 14, 2012 Motion - A motion was made by Board Members Mortenson/Park to approve the Minutes of November 14, 2012. Motion passed unanimously. INVESTMENT ADVISORY MINUTES 1 DECEMBER 12, 2012 152 CONSENT CALENDAR ITEMS 1. City of La Quinta FY 201 1 /2012 Audited Financial Statements Mr. Gruber presented the Audited Financial Statement for year ended June 30, 2012. Mr. Gruber advised the Board on the audit and the audit process. He further advised that the audit process is conducted in two steps: 1) Interim Audit, which is conducted during the month of June, at that time the City's internal controls are reviewed. These procedural controls are'in place to protect the City's assets and to ensure proper financial reporting. Mr. Gruber further advised that at this time there are various tests and various verifications to the City's policies and procedures to design an audit program during the second phase of the audit. In response to Board Member Spirtos, Mr. Gruber gave examples of "tests" conducted during the audit of the City's policies and procedures. Mr. Gruber further advised that the second phase of the audit is conducted after the year-end (during the month of August, 2012); at this time the amounts of the disclosures that are reported in the financial statements are audited, in addition, to confirming investments amounts through third party confirmation letters. The first letter issued to the City is in accordance with auditing standards and various other standards that are related to this particular communication. As a result, the final report issued to the City is the independent auditors report (the financial statements), which is an unqualified opinion and the best opinion that could be received in a financial statement audit. In addition, another form of communication is a report of internal controls and compliance, which there were no noted material weaknesses or issues of non-compliance for fiscal year ended June 30, 2012. Mr. Gruber advised that the most significant impact to this year's Comprehensive Annual Report is the dissolution of the Redevelopment Agency. As of a result of the dissolution, the reporting of the RDA holdings are reported as all former RDA assets taken from the City and held in a separate "Fiduciary Trust" account. Mr. Gruber advised that on page 3, the City provides a management discussion and analysis which provides an overview of the audit. Mr. Gruber further advised that page 46 of the financial statements is a reporting of cash and investments according to GASB 40. In response to Board Member Spirtos, Mr. Gruber advised that the reporting of the RDA within the financial statements were the first seven months of the fiscal year and at that time was still considered the "Redevelopment Agency" and not yet the Successor Agency. INVESTMENT ADVISORY MINUTES 2 DECEMBER 12, 2012 15 In response to Board Member Mortenson, Mr. Gruber summarized for the Board the process of the financial statements. The Board at this time thanked Mr. Gruber for his attendance. 2. Transmittal of Treasury Report for October 2012 Ms. Bird presented and reviewed the staff report for the month October 2012. In response to Board Member Spirtos, Ms. Bird clarified that page 2, Column "Other" represents the amortization of premiums/discounts, and is clarified in footnote 2 also on page 2. It was suggested by the Board that staff consider retitling this column. Motion - A motion was made by Board Members Spirtos/Mortenson to review, receive and file the Treasurer's Report for October 2012, as submitted. Motion passed unanimously. BUSINESS SESSION - None CORRESPONDENCE AND WRITTEN MATERIAL 1. Month End Cash Report, November 2012 and Pooled Money Investment Board Report - October 2012 Ms. Bird advised that at the direction of the Board at the previous Board meeting, staff combined the Pooled Money Investment Board Report with the Month End Cash Report. Ms. Bird presented and reviewed the Month End Cash Report for the month of November and the Pooled Money Investment Board Report for October 2012. Noted and Filed. BOARD MEMBER ITEMS Ms. Bird reminded the Board that the joint Board/Commission meeting with the City Council is scheduled for Tuesday, January 22, 2013 at 5:00 p.m. at the La Quinta Library. The City Clerk's office has requested RSVPs no later than January 8, 2013. INVESTMENT ADVISORY MINUTES 3 DECEMBER 12, 2012 154 Mr. Bird requested that the February 13, 2013 Board meeting be rescheduled. Staff will follow-up with the Board on available dates. ADJOURNMENT There being no further business, it was moved by Board members Spirtos/Park to adjourn this meeting at 4:47 p.m. Motion passed unanimously. Vianka,orrantia, Seniork/Seci City of La Quinta, California INVESTMENT ADVISORY MINUTES 4 DECEMBER 12, 2012 JANUARY 14-20 JANUARY15 JANUARY 16 JANUARY 21 JANUARY 22 JANUARY 22 JANUARY 23 JANUARY 23 FEBRUARY5 FEBRUARY 6 FEBRUARY 18 FEBRUARY 19 FEBRUARY 20 MARCH 5 MARCH 6 MARCH 19 MARCH 20 MARCH 30 DEPARTMENT REPORT: Z CITY COUNCILS UPCOMING EVENTS HUMANA CHALLENGE CITY COUNCIL MEETING OVERSIGHT BOARD MEETING -CANCELLED CITY HALL CLOSED -MARTIN LUTHER KING DAY SPECIAL JOINT BOARDS/COMMISSION MEETING SPECIAL STUDY SESSION RE: GENERAL PLAN LA QUINTA POLICE GRAND OPENING 9/11 MEMORIAL DEDICATION CITY COUNCIL MEETING OVERSIGHT BOARD MEETING CITY HALL CLOSED - PRESIDENT'S DAY CITY COUNCIL MEETING OVERSIGHT BOARD MEETING CITY COUNCIL MEETING OVERSIGHT BOARD MEETING CITY COUNCIL MEETING OVERSIGHT BOARD MEETING HOUSEHOLD HAZARDOUS WASTE COLLECTION b... 156 January 2013 Monthly Planner 1 2 3 4 5 December 12 3:00 PM City 3:00 PM. CITY S M T W T F S Council Meeting COUNCIL 1 CANCELLED MEETING 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Oversight Board Meeting 23 24 25 26 27 28 29 - 30 31 NEW YEARS DAY CANCELLED - CITY HALL CLOSED 6 7 8 9 10 11 12 10:00 AM Transp- 7:00 PM Plamft 4.00 PM ImmstmmA 9.30 ae m "a Como. n Handaraon Commission Advisory BoardFm"8 Board II wm CVC Evros 6:00 PM HeEnergy CmtMFmnMMne 12:00 PM Em IEmima EVANS 13 14 15 16 17 18 19 10:00 AM Pub. Sfty. 3:00 PM City 1¢0o nat Hamela-- BO CmbHenderson 3:00 PM Note& Pmmr 900iMCMEms Council Meeting 2:00 :00 P PM Ovever- vation cmmnissim 3:00 PM Mtna. ComaeRa tcy-ffmddin sight Board meeting -CANCELLED HUMANA CHALLENGE 20 21 22 23 24 25 26 5:00 PM SPECIAL 12:00 PM Noon - JOINT CITY Sunline -Adolph 447 COUNCIL MEET- 3:00 PM - 4:00 CITY HALL ING Q LO PM LQ Police CLOSED- LIBRARY Grand Opening MARTIN LUTHER 4:00 PM 9/11 KING DAY Memorial HUMANA C... Dedication 27 28 29 30 31 4:30 PM Exec Cmta: Febmary 13 Adolph S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Printed by Calendar Creator Plus on 1/9/2013 157 February 2013 Monthly Planner 1 2 January March ' S M T W T F S S M T W T F S 1 2 3 4 5 1 2 6 7 8 9 10 it 12 3 4 5 6 7 8 9 13 14 15 16 17 78 19 10 11 12 13 14 IS 16 , 20 21 22 23 24 25 26 17 l6 19 20 21 22 23 24 25 26 27 28 29 30 27 28 29 30 31 31 3 4 5 6 7 8 9 MOD AM Tramp 3:00 PM City 2:00 PM Over- 12:00 Pn1 Wyar. l.umh Wade= Council Meeting sight Board Meeting - 10 11 12 13 14 15 16 10:00 AM Pub. S@y- Henderson 7:00 PM Plarumip Cawit*n 4:00 PM Imammat AdoisM Beard 1200 PM EmrgylEmBan -EVANS e:00 A4 (. Wh n. 17 18 19 20 21 22 23 3:00 PM City 2:00 PM Over- &00 PM Mmarie Purer Council Meeting sight Board ration cmmirma Meeting - CITY HALL CLOSED - PRESI- DENTS DAY 24 25 26 27 28 4:30 PM Exec Calm, 12:00 PM Noon - Ad*h Sunline -Adolph Printed by Calendar Creator Plus on 1/8/2013 158 March 2013 Monthly Planner 1 2 3 4 5 6 7 8 9 3.00 PM City 2:00 PM Over - Council Meeting sight Board Meeting - 10 11 12 13 14 15 16 100 AM Pak SNy- 7:00 PM %aiming 4:00 PM Imitation 12:00 PM EmrgrlEm'aon. Henderson Cammissirn ftisorr, Board kYANS 3:00 PM Mms. Cansrnrsawyfrmldm 17 18 19 20 21 22 23 3:00 PM City 2:00 PM Over- 3:00 PM Historic Fraser Council Meeting sight Board Meeting - ration Cmrmrissimr 24 25 26 27 28 29 30 4.30 PM Exec Cmta: 12:00 PM Noon - Household Hazar- Adolph Sunline -Adolph dous Waste Collection 31 February April S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 11 14 15 16 14 15 16 17' 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 28 29 30 Printed by Calendar Creator Plus on 1/8/2013 4 159 DEPARTMENT REPORT: 3 TO: The Honorable Mayor and Members of t EB ity Council FROM: Greg Butler, Building & Safety Director DATE: January 15, 2013 RE: Department Report — December 2012 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of December. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $56,149,715 which includes the issuance of 69 building permits in December; • Animal Control handled 225 cases in December; • Code Compliance initiated 83 cases in December; • Code Compliance completed 149 cases in December; • Garage sale permits generated $900 revenue in December. 160 _______;__._�__r__r__r__�___,__ r__,__7___� N m N N O Uf N a M %D v •0� 0 m 't r tp 00 41 m; a; 00; a<O, n, C O Y1 co 'P' 10 .M N' O' 1D' �' Lei (n'14 m P N 0� ' O� n ' m O ' LA` : fV ' .r p 00 � ti 7 A M N ti M M M N Ul O O 00 LO , .R 9' O 0 r N ' OOM N,rl,'4rl; +h 4p a w n .+ m ry m o m .+ V LL •+ a N Vl .... -. N 01 . Ch ' _O .; ..a n b; h i h a N , � 0 � 0 V M N a n N � b: 7 P% 0 0 � p .Ni N O h a 0" UI 4 % N 'Q N V' a rl N M p P% .4 m 0 N N' a 40 0 14 %a 1/1 0 H 7 �• �a NN' pl 7 rQNI,N EMI N N'NI,P' CY .cc •.001,a N 0 Cc ia ON O,.� O,O 00N, N a O rl LU Oa 7 (J d. 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Q C Z (0 _ N > C J y Q 0 03 a o N Q O3 a Q 0 N O C .ALL+ y(D A F N u�i C N C ao m U O o F oc�='S2oo=�ogoo=�to� 1- mQU>N 0a F OZQJOF ZO U O C a Z > 164 , DEPARTMENT REPORT: If TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: January 15, 2013 SUBJECT: Community Services Department Report for December 2012 Upcoming events of the Community Services Department for February 2013: Career Workshops Negotiating Position, Salary, and Compensation, Senior Center Mock Interview Evaluation, Senior Center Computers *Computer Lab *Digital Camera 2 *Basic Computer *Intermediate Internet & Email Adobe Photoshop Elements, Senior Center Use a Digital Camera, Senior Center Dance *Social Dance Fusion Dance, Play, & Pretend, La Quinta High School & Fitness Classroom Beginning Ballet (5-10 yrs.), La Quinta High School Ballet/Tap (4-6 & 7-10 yrs.), La Quinta High School Jazz/Hip Hop (8-12 yrs.), La Quinta High School Pre-Ballet/Jazz (3-5 yrs.), Fitness Classroom Exercise & Fitness *Morning Workout *Mat Pilates *Zumba Gold *Yoga for Health *Chair Yoga Pilates Aerobic Dance Meditation, Library Yoga AM & PM, Library Zumba, Senior Center 165 Nature Walks, Kids and Families; Adults, Bear Creek Trail Guided Cove Hikes led by volunteers, Top of the Cove Guided National Monument Hikes, Top of the Cove Free Programs *Quilters *Woodcarvers *Tai Chi Chuan Gymnastics Introductory Gymnastics (4-7 yrs.), Fitness Classroom Introductory Gymnastics (8-10 yrs.), Fitness Classroom Leisure Enrichment Italian for Everyone, Senior Center Colored Pencil Drawing (18 yrs. & up), Senior Center Martial Arts Karate/Taekwondo, Senior Center Music Beginning Guitar, Senior Center Open Guitar Jam, Senior Center Special Events *Valentine Luncheon *Culinary Art Showcase Tails on Trails, La Quinta Cove Oasis Distinguished Artists, Civic Center Campus Special Interest *Beginner/Refresher Bridge *AARP Safe Driver *Ceramics *Creative Drawing *Let's Make Jewelry *Expressive Landscapes in Acrylic Sports Y-Rookies (3-5 yrs.) Football, Colonel Mitchell Paige Y-Rookies (3-5 yrs.) T-Ball, Colonel Mitchell Paige Desert Youth Olympics (3-8 yrs.), Colonel Mitchell Paige *Senior Center class or activity 166 Community Services Department Attendance Report for December 2012 Summary Sheet Variance Sessions Per Month Program 2012 2011 2012 2011 Leisure Classes 122 130 -81 51 41 Special Events 600 680 -80 1 2 Sports 340 264 76 18 19 Senior Center •1 844 1058 -214 84 80 Total 1,906 2,132 -226 154 142 Senior Services Senior Center 264 264 0 19 17 Total 264 264 0 19 17 Sports User Groups La Quints Park AYSO 1400 1400 0 13 7 Desert Boot Camp 50 50 0 13 6 Sports Complex LQ Youth & Sports Assoc. 225 175 50 11 17 Colonel Mitchell Paige L.Q. Blackhawk Rugby Club 40 30 10 6 3 Boys & Girls Club Gym Volleyball Tournament 56 0 56 1 0 Facility/Park Rentals Senior Center (Private Party) 200 0 200 1 0 (Sunday Church) 375 225 150 5 3 Museum Meeting Room 0 0 0 0 0 Library Classroom 300 180 120 6 3 Civic Center Campus (Private Party) 50 100 -50 1 2 Park Rentals La Quints Park 100 100 0 2 2 Fritz Burns Park 50 0 50 1 0 Total 2,846 2,260 586 60 43 Total Programs 5,016 4,656 360 233 202 Volunteer Hours Senior Center 1701 162 8 Total Volunteer Hours 1 1701 162 8 •1 Tennis attendance is down from last year; No classes in the following areas - Basic Computer, Dance Workshop, Evening Dance, Hooked on Loops, ..It 167 Community Services Department Program Report for December 2012 2012 2011 2012 2011 Participants Participants Variance Meetings Meetings Leisure Classes Colored Pencil Drawing 3 0 3 2 0 Ballet/Tap 4-6 6 5 1 1 1 Guitar - Beg. 5 0 5 3 0 Guitar - 2nd level 3 0 3 3 0 Italian For Everyone 7 01 7 3 0 Zumba 11 0 11 8 0 Yoga - Morning 5 5 0 3 4 Yoga - Evening 7 4 3 4 5 Karate/Taekwondo 4- 8 (Beg.) 17 14 3 8 7 Karate/Taekwondo 4- 8 (Inter.) 40 37 3 8 7 Karate/Taekwondo 9 & up 18 28 -101 81 7 Totals 1 A 93 291 511 31 2012 2011 2012 2011 Participants Participants Variance Meetings Meetings Special Events Tree Lighting Ceremony 6001 5001 1001 11 1 Totals 6001 5001 1001 11 1 2012 2011 2012 2011 Participants Participants Variance Meetings Meetings Sports Open Gym Basketball 122 207 -85 10 12 Open Gym Volleyball 93 35 58 4 4 Nature Walk @ Bear Creek Trail 22 5 17 2 1 Disc Golf Tournament @ Cove Oasis 28 12 16 1 1 Youth Flag Football Tournament 75 Ol 75 1 0 Totals 3401 2591 811 18 18 Community Services Totals 1 1,0621 8521 2101 70 50 168 Community Services Department Monthly Revenue Report for December 2012 Monthly Revenue - Facility Rentals 2012 2011 Variance Library $ $ - $ Museum $ $ - $ - Senior Center $ 2,437.50 $ 675.00 $ 1,762.50 Parks $ 570.00 $ 610.00 $ (40.00) Sports Fields $ 858.00 $ 708.00 $ 150.00 Monthly Facility Revenue $ 3,865.50 $ 1,993.00 $ 1,872.50 Monthly Revenue Senior Center $ 3,104.001 $ 1,854.001 $ 1,250.00 Community Services $ 4,562.00 $ 4,110.00 $ 452.00 La Quinta Resident Cards $ 22,995.00 $ 10,700.00 $ 12,295.00 Total Revenue $ 30,661.00 $ 16,664.00 $ 13,997.00 Revenue Year to Date Facility Revenue $ 16,988.50 $ 15,947.00 $ 1,041.50 Senior Center $ 18,001.50 $ 17,035.00 $ 966.50 Community Services $ 31,553.00 $ 33,138.50 $ (1,585.50) La Quinta Resident Cards $ 75,075.00 $ 40,515.00 $ 34,560.00 Total Revenue to Date $ 141,618.00 $ 106,635.50 $ 34,982.50 -'° 169 Senior Center Attendance Senior Center Program Report for December 2012 Participation Participation Variance Meetings Meetings 2012 2011 2012 2011 Senior Activities Craft Time w/ DRD Tiny Tot Program 23 0 23 1 0 Golden Tones 44 37 7 3 3 Mah Jongg 16 0 16 3 0 Monthly Birthday Party 40 45 -5 1 1 Movie Time 37 52 -15 4 5 Putting Action & Wii Bowling 21 11 10 7 4 Quilters 21 32 -11 4 3 Tai Chi Chuan (Free) 37 0 37 3 0 Tennis' 70 137 -67 8 9 Ukulele Players 80 139 -59 7 8 Woodcarvers 31 31 0 4 5 Senior Activity Total 420 484 -84 45 38 Senior Leisure Classes/Programs Bridge: Duplicate, Social & Party 232 270 -38 12 12 Chair Yoga 3 0 3 1 0 Creative Drawing 6 0 6 2 0 Exercise 25 31 -6 6 7 Jewelry Making 5 0 5 2 0 Mat Pilates 17 17 0 6 7 Monthly Luncheon (Holiday) 109 111 -2 1 1 Social Dance Fusion 10 5 5 2 2 Yoga for Health 4 0 4 1 0 Zumba Gold 13 0 13 6 0 Senior Leisure Classes Total z 424 434 -10 39 29 TOTAL SENIOR PROGRAMS 844 918 -74 84 67 Senior Social Services AARP Safe Driver 17 18 -1 1 1 FIND 145 189 -44 6 8 Lobby/Presentations 37 0 37 5 0 Bereavement/Notary/Legal/Alzheimer's Group 20 5 15 8 3 Volunteers 45 24 21 n/a n/a TOTAL SENIOR SERVICES i 264 2361 29 19 11 SENIOR CENTER TOTAL 1 11081 1154 -451 103 78 ' Senior Activities: Tennis attendance is down from last year. 2 Senior Leisure Classes/Proorams: No classes in the following areas - Basic Computer, Dance Workshop, Evening Dance, Hooked Interm Bridge, and ACBL bridge group. La Quints Community Fitness Center Counts for December 2012 Day Memberships Sold Rubys Sold Sapphires Sold Diamonds Sold Walk-ins Sold Daily Counts Daily Totals 1 6 2 70 78 2 193 193 3 15 1 1 193 198 4 6 2 I50 158 5 11 3 164 178 6 4 1 1 149 154 7 9 5 139 153 8 2 2 52 56 9 0 10 9 4 206 219 11 11 1 254 166 12 9 1 156 166 13 7 1 2 133 143 14 a 3 170 181 15 2 so 51 16 0 17 14 4 196 214 18 s s ISO 160 19 9 2 3 254 168 20 1 66 66 21 24 1 5 114 144 22 6 1 3 64 73 23 0 24 0 25 0 26 15 7 128 150 27 11 3 207 121 28 12 s 1 128 145 29 3 6 75 84 30 0 31 0 AVG 9.333333333 1.25 . MAN �1 gt6 �5� t69M �905 9� F34TtI91 =u u.. ,L TnI Ruby Level = $50.00 Self -Directed Program; One Year -Key Use Sapphire Level = $175.00 All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Designed Program by Personal Training Staff; Post -Fitness Assessment Test Diamond Level = $295.00 All Ruby and Sapphire Level Benefits; Three Additional Personal Training Sessions • Members Sold is the # of memberships sold that day. • Walk-ins are people without membership cards that are paying a daily $5 fee. • Daily counts are the # of Members coming into the center that have had their membership cards scanned by us. • The totals at the end of each row is the total of all of the above transactions for the day. -A 171 Parks Activities Updates For December 2012 Six Tipuana trees have been planted around the City Hall building. These trees were planted to replace the Palo Verde trees that were damaged during the November 9, 2012 high wind event. Annually, funds are budgeted in the parks account to replace trees that are damage throughout the parks during wind storms. 17? Department Report: 5 A Wj •� �,p w n5 OF 1K� O4 TO:- The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Director DATE: January 15, 2013 SUBJECT: Department Report for the Month of December 2012 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of December 2012. O a w W E- Z w F- Q a W 0 N 0 N 0: w 00 2 w U w 0 0 W Z 0 F~- a � m EE U U) w (n m 0 w Y -o -D "O -o a v 'o a 'o 'o '0 'O '0 -o 'O 'O '0 '0 M 'O 10 C) -0 -0 N O N N N N N N N N N N N N N N N U N N d Q W N d Y ♦+ Y �+ Y Y 4 ♦+ ♦/ }+ i Y Y Y Y it F Y Y Y Y Y Y it Y M+ i Y Y F 4 F Y Y Y 2 E E E 'E 'E 'E E E 'E E E 'E E 'E 'E E �+ 'E h+ 'E Y E Y 'E it E H 'E Y 'E v `o 0 L .0 L L L L .0 .0 .0 .0 .0 .0 -0L .0 .0 .0L L .0 -0 W Z 7 7 0 0 0 7 7 7 7 7 7 7 0 0 7 7 0 0 n 7 7 Z Q N o fA w M 0 0 0 0 N N w N N w w f/J w 0 w 0 0 W J O. O. c M O O O O O N O M M 000 000 M O O U) a0)M N Z Q Vl Z J _O N Y N N Q Q U C Lu w 0 t LU Y a� N U } N C �,, a+ > N E Z_ C ~ cc E N N C E N C N d N r- E U O y !_' . (.i y E a C N O. E a rn Co m co Q N O N d O fn N N V Q o Q C E C O. E U a a a� L o a H m m Q E m N i E y U U U N 0 w w O. 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Several public comments were received. Council members unanimously decided to continue this matter in order to conduct a workshop to further discuss certain language in the Plan. Additionally, Council agreed to bring to the workshop any concerns or suggestions they might have. A special workshop has been scheduled for January 22, 2013, at 6:00 p.m. in the La Quinta Library. This will immediately follow the joint Council, Commissions and Boards meeting being held at the Library that same evening, which commences at 5:00 p.m. Prior to this workshop, staff requests that the Council Members provide staff with their thoughts regarding concerns or modifications to the General Plan. Our goal for this discussion is to gather input so that staff may then refine the document and schedule it for final adoption. 170 Department Report: � TQ. Co yOF7 TO: ��Tii((he Honorable Mayor and Members of the City Council FROM: �'TJmothy R. Jonasson, Public Works Director/City Engineer DATE: January 15, 2013 SUBJECT: Public Works Department Report for December 2012 1. The City's new "GORequest" citizen relationship management went live to the public on January 7, 2013. The City will be coordinating with FG Creative to market the new GoRequest software. 2. In preparation for seasonal storms, City maintenance crews have completed cleaning out storm drains and dry wells. As part of the clean-up of the recent wind storm, the Maintenance Division has replaced 15 of the scheduled 22 trees. All trees maintained by the City crews along the parkway and in the medians have been trimmed. The. Maintenance Division has implemented GoRequest live to the public as the work order system, which has eliminated paperwork and tracks costs and materials of crew's daily task. City crews continue to repair potholes, replace damaged signs and remove graffiti as needed. 3. During the month of December 2012, c through the City's on-line "request for City ser signs maintenance, additional street sweeping, lighting repairs. "ews responded to 11 requests for City service ,ice" for graffiti removals, pothole repairs, street debris removal, parks inspection and landscape 4. Granite Construction, the contractor for the Adams Street Bridge Improvement Project, is making very good progress. Granite has completed pouring the bridge deck and is currently working on the bridge wingwalls and taking down the bridge falsework. Upcoming work includes backfilling next to the abutments and constructing the bridge approaches. The contractor is anticipating switching traffic from the bypass road to the bridge in mid to late February 2013. Progress on the project is being tracked at the Adams Street Bridge Project page on Facebook. The new completion date for the bridge is August 13, 2013. 177 5. The City Council approved an Amendment to the cooperative agreement for the Madison Street Improvements on September 18, 2012. The City of Indio advertised the Phase I project for bid on October 16, 2012, and awarded a construction contract to Granite Construction on December 5th. Work is scheduled to start in January and to be completed in time for the April concerts at the polo fields. 6. The Fred Waring Median Landscape Improvement project has started construction. The contractor is completing placement of the electrical conduit and is preparing to start planting. 7. The contractor for the Stabilization of City Owned Properties project has completed work and the City Council accepted the work on December 4, 2012. 8. Staff assembled a PS&E package to place landscaping in the parkway area along Calle Tampico. The project was awarded to Vintage Associates. Contractor has installed the new irrigation main line, constructed the mounded berms and planted the trees. He is currently installing the irrigation laterals. 9. The project team for the Comprehensive Fee and Rate Study has completed the draft final study. The draft final study was reviewed by the City Manager and is now being revised. Once the revisions are complete, meetings will be held with community stakeholder groups including the Desert Valley Builders Association and Building Industry Association. Staff is targeting the meeting of February 19, 2013 for Council consideration of this item. 10. The City's 2013 National Point Discharge Elimination System Permit is being negotiated with the Regional Water Quality Control Board staff. The Regional Board staff has revised the schedule to allow for their Board to adopt the new permit at their meeting in June 20, 2013. City staff is doing everything possible to ensure that the new permit requirements are "desert appropriate'. 11. The department collected the following fees for the month of December 2012: Major Encroachment Permit $ 800 Transportation Permit $ 90 PM Map Checking Fees/ $ 3,950 Parcel Merger/Lot Line Adjustment $ 0 Grading Permits $ 15 Driveway Permit $ 0 Tentative Parcel Map $ 0 Tentative Tract Map $ 0 Tentative Tract Map Time Ext. $ 0 Total $ 4,855 178 DEPARTMENT REPORT: a J Prepared for • Crime Statistics • Map • Special Enforcement Team Report • Business District Officer Report • Business District Community Service Officer Report Y School Resource Officer Report • Traffic Services Report • Community Service Officer Report • Monthly Volunteer Report o Significant Activity Report .1 180 city Of 0 a. Crime Stlati's-tics f,,,Orl �i=:JTMAIIN i i �1 p ft"ll, 131 <� m m�mDD�A���_�mss� m V+ 3 &A m n (A m n a O m a O m Z D n i O 3 a O W C G) W C Ga) D G) a `" -1 r M o rrn m j a < O m ( o < < < 1 v v�mzD m 2 s O m= m m C s` O a O H W a W A Fes+ O cn N O V OWC W FY+ C y M n VI 00 m 1-1 A Y A O N WIli O CO O N O V W awl FA+ In V O N N O O1 N N N OY1 C 0 d N n A - 1+ W N NAOW V OO Olt" W WID NG {Wn N NJa% O W W O M W OVO 0 N n v�IG y N Ln N O Y 00 V Y O N Ln A A © n N f+ O OWo Y O A O O JcnicwmlciN w. 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T== z a O n 5 5 G m m j m 4m _ N n<< m D 0 m r O z O Dm v"j m Z D 5 m Z n in < n f1 r D m p m m C D 2 O z a V + A F+ F+ Of A O A O OVD yNj yW,� N p O 00 to w W r � NNE QO {0 Cq-4 QO gqN Cqto A N O N O O A O V N V F+ M N V O F+ 0 0 N. O W p W N A folo ft rm �A rF Mot l l go m v Cr c r+ 0 cr z O C N O N V 183 S�� '� �d ♦1 .0 BOA O O iA; W N rl+ O t0O j0 m tpO� I� 1� A A N A A N V W W W W" m TTTI A N A - N F+ 01 A N W tD m V l0 F+ 01 A 4+ N In A A N N W N O W W Ln to A Lo Ol A F+ N 01 00 t0 Vl l0 F+ W N A F+ m f+ `AA Ol W W M 00 W N ;� tl1 l0 V1 C1 {!1 O M F+ Vn V W N l0 Imo+ W W 00 �O V Nn W Iz. F+ WLn F+ A F+ it W 00 In W O 00AOLn00 1 f+ O0 W N 00 00 1 un I CA1 LA QUINTA S.E.T • LT. MATIHEW JIMENEZ • SGT. ALAN NORTHRUP • OFFICER CHRISTIAN BLOOMQUIST • OFFICER SIEPHENDAVIS • OFFICER CHRIS MCANALLEN • OFFICERJUSTIN PIT ENGER • OFFICER DAVID KOEDYKER is Quimn Police SIGNIFICANT ACTIVITY FOR DECEMBER 2012 - Pedestrian check a person at Adams Street and Highway 111, and arrested him for being under the influ- ence of a controlled substance and possession of methamphetamine. - Arrested a male wanted in connection with a carjacking and kidnapping in the area of Avenida Bermudas and Calle Tampico. - Served a property related search warrant on Avenida Villa, and recovered stolen property from a vehicle bur- glary that occurred in the La Quinta Cove. - Arrested a man in the area of Corporate Center and Dune Palms for possession of heroin, possession of drug paraphernalia and violation of probation. - Served a property related search warrant in Coachella, and recovered property related to a burglary that oc- curred at a business in La Quinta. - Conducted follow up related to a burglary that occurred within a gated community in the city, and arrested the suspect. - - Pedestrian check a person on Calle Guatemala and Avenida La Fonda, and arrested a him for possession of methamphetamine. Worked the Holiday Theft Suppression Prevention Program. -II. 186 SPECIAL ENFORCEMENTiiEAM BUSINESS DISTRICT OFFICER DEPORT LA QUINTA BUSINESS DISTRICT TEAM S�sL` 1:14lJ/1lSl4: 1 Ma' SUMMARY FOR DECEMBER 2012 .:. • .v;� >r� art. �� �.�a��" y����l� �' �'�t Programs S Search Warrant 3 Vehicle Checks/Stops 46 Business Checks/MeetingsChecks/Meetings 32 Citations 19 Arrest Warrants Served 1 Investigative Follow-up 22 Arrest/Filing-Folony 9 Property Value Recovered $50 200.00 rre Fllln Misdemeanor 7 Page 2 Significant Activity for December 2012 • Conducted a parole compliance check in response to a commercial burglary at the Cliffhouse Restaurant. During the check, a parolee was arrested for stolen property and methamphetamine was located. • Two property related search warrants for property stolen from several businesses in La Quinta. During the service, a large amount of stolen property was recovered. • Assisted patrol during a theft report of an I -Pad, which involved a probation search and recovery of the I -Pad at the suspect's residence. • Assisted with a robbery investigation at Lamp Post Pizza. • Conducted a property related search warrant in the La Quinta cove. Stolen property was recovered from the location. • Assisted Juvenile Probation Department with a juvenile probation search program at various locations in La Quinta. • Arrested two DLTI drivers during the New Year's Eve Holiday. 189 Business District La Quinta Police Type of Activity Number of Incidents Reports 3 Online Reports 0 Calls for Service 8 Parking Citations 16 Towed Vehicles 1 Business Checks 7 Business Meetings 0 Community Events 2 CPTED Reviews 4 Officer Philip Curia Significant Activity for December 2012 - Completed four CPTED reviews. - Conducted the Shop with a Cop program at Wal-Mart. - Assisted Citizens on Patrol with distributing toys for children in need. 190 Business District La Q}tinta Police Activity For the Month: Community Programs 3 Business Meeting 0 Community Contacts 4 Business Checks 4 Area Checks 8 Citations 1 Officer Jessica Herrera Significant Activity for December 2012 - Prepared the end of month statistical report for November 2012. - Attended Resort Communities Security Association meeting at Desert Falls CC and provided statistical data for calls for service. - Prepared the GEM article —topic - Assisted with Shop with a Cop program at Wal-Mart. Assisted with the annual Toy Drive for the City La Quinta, by distributing toys for children in need. 191 La Quints Police MONTHLYSCHOOL RESOURCE OFFICER REPORT SCHOOLS: La Quinta High School DEPUTY: REBECCA SMITH Reports 12 Business/Ped/A.Checksq.Stops 42 Arrests 6 Public Assists 28 D.A. Filings 3 Follow-up 19 Traffic Citations 1 Assist Other Agencies 1 Calls for Service 25 Y.A.T Referral 3 SIGNIFICANT ACTIVITY FOR DECEMBER 2012 - Investigated a criminal threats incident related to a large party where gang members were supposed to attend. 192 is Qulnto Police MONTHLYSCHOOL RESOURCE OFFICER REPORT SCHOOLS: Summit High School/ Col. Mitchell Paige Middle School/ Horizon Continuation School DEPUTY: CHRISTOPHER TRUEBLOOD Reports 6 Business/Ped/A.Checks/T.Stops 15 Arrests 9 Public Assists 4 D.A. Filings 0 Follow-up 2 Traffic Citations 2 Assist Other Agencies 5 Calls for Service 21 Y.A.T Referral 0 Officer Chris Trueblood SIGNIFICANT ACTIVITY FOR DECEMBER 2012 - Arrested a juvenile male at the La Quinta Park, who was wanted for a murder in Indio. - Arrested a juvenile male for possession of methamphetamine. - Arrested a juvenile male for possession of graffiti tools during a probation compliance check. - Arrested a juvenile male for possession of burglary tools and possession of stolen property. —at 193 La Qulnta Police MONTHLYSCHOOL RESOURCE OFFICER REPORT SCHOOLS: La Quints Middle School, Harry Truman Elementary, Ben Franklin Elementary, and John Adams Elementary DEPUTY:KERRIHARLAN Officer Kerri Harlan Reports 9 Business/Ped/A.Checks/T.Stops 0 Arrests 1 Public Assists 1 D.A. Filings 4 Follow-up 7 Traffic Citations 0 Assist Other Agencies 1 Calls for Service 11 Y.A.T Referral 4 SIGNIFICANT ACTIVITY FOR DECEMBER 2012 - Filed 2 criminal cases with the District Attorneys Office for theft, possessions of drug paraphernalia. - Assisted with the Shop with a Cop program at Wal-Mart. - Assisted with a Probation Compliance Sweep with the Probation Department. 194 LA QUINTA POLICE Month of November Table of contents: Significant Activity 1 Monthly Collisions 1 Traffic Collisions 3 Report Sianfficant Activity: Monthly Collisions 4 Stats The City of La Quints received 69 calls for service for traffic collisions for the month of November. Of those primary Collision S calls for service, 45 (65%) were documented in written reports. Of those documented collisions, 87% of Factor reports have been entered into the Crossroads Collision Database and provide the following information: Primary Collision 6 Factor The city of La Quinta saw a 131 % increase in the number of traffic collisions on public roadways for No- vember 2012 in comparison to October. Overall, collision activity for 2012 has decreased 13% in compari- son 2011. The number of collisions resultina in iniury has increased by 75%, in comparison to last month, but has decreased by 10%for the year in comparison to 2011. Overall Hit and Run Collisions have decreased 6.28% in comparison to last Year. Overall Bicycle and Pe- destrian Collisions remain minimal. TRAFFIC TEAM: Public roadway collision activity was highest on Wednesdays and Thursdays, with most collisions occurring between the hours of 12:00pm and 15:59pm. • SGT. PICKOWITZ • CPL. OLSON The three top collision locations were identified as Highway 111 and Washington St (4); Adams St and • OFFICER SCOTT Highway 111 (3); and Avenue 52 and Washington St (3). . OFFICER MOORE • OFFICER PALMER The top causes of collisions in the City of La Quinta were determined to be Unsafe Speed (18%). Auto Right of Way Violation (15%), and Unsafe Lane Chances (130/61. As a result, the La Quints Traffic Team focuses their attention toward education and enforcement of drivers who violate these traffic laws and fur- ther focus enforcement toward high collision areas. Officers in the City of La Quinta issued 299 citations for the month of November with an indicated Traffic Enforcement Index of 18% (cited hazardous violations in relation to injury collision). 195 City of La Quints La Quints Police Department Monthly Traffic Collisions Type - Hour - Day 114113 Month: November Year. 20122 Type of Traffic Collision This Month Last Month % Change To Date This Year r ,. To bate �qwt Year Change 1. Fatal Collisions 0 0 1 2 -50 2. Persons Killed 0 0 1 2 -50 3. Injury Collisions 7 4 75 52 58 -10 4. Persons Injured 12 7 71 81 79 3 5. P.D. Collisions 23 1 9 156 201 233 -14 6. H&R Collisions - Parked 0 0 2 13 -85 7. H&R Collisions - Moving 3 0 42 34 24 8. Vehicle vs. Bicyclist 0 1 -100 5 4 25 9. Motor Vehicles in Traffic 28 10 180 206 202 2 10. H.B.D. Collisions 1 1 0 19 25 -24 11. Vehicle vs. Pedestrian 1 0 4 3 33 12. Vehicle vs. Object 1 2 1 -50 27 55 1 -51 Total Collisions 30 1 13 1 131 1 254 1 293 1 -13 Type of Traffic Collision 00:00 03:59 04:00 07:59 08:00 11:69 12:00 15:59 18"0 19:69 20t00 23:59 Unk Total 1. Fatal Collisions 0 0 0 0 0 0 0 0 2. Persons Killed 0 0 0 0 0 0 0 0 3. Injury Collisions 1 1 1 3 1 0 0 7 4. Persons Injured 1 1 2 7 1 0 0 12 5. P.D. Collisions 1 0 4 10 3 4 1 1 23 6. H&R Collisions - Parked 0 0 0 0 0 0 0 0 7. H&R Collisions - Moving 1 0 0 1 0 0 1 3 8. Vehicle vs. Bicyclist 0 0 0 0 0 0 0 0 9. Motor Vehicles in Traffic 1 1 5 13 4 4 0 28 10. H.B.D. Collisions 0 0 0 1 0 0 0 1 11. Vehicle vs. Pedestrian 1 0 0 0 0 0 0 1 12. Vehicle vs. Object 0 0 0 0 0 0 1 1 Total Collisions 2 1 5 13 4 4 1 30 Type of Traffic frollielon sun' Mon Tue' Wed Thur Fri Pat Tatai 1. Fatal Accidents 0 0 0 0 0 0 0 0 2. Persons Killed 0 0 0 0 0 0 0 0 3. Injury Accidents 0 1 2 2 1 1 0 7 4. Persons Injured 0 2 4 3 2 1 0 12 5. P.D. Accidents 2 2 3 4 5 5 2 23 6. H&R Accidents - Parked 0 0 0 0 0 0 0 0 7. H&R Accidents - Moving 1 0 0 2 0 0 0 3 8. Vehicle vs Bicyclist 0 0 0 0 0 0 0 0 9. Motor Vehicles in Traffic 1 3 4 6 6 6 2 28 10. H.B.D. Accidents 0 0 0 1 0 0 0 1 11. Vehicle vs. Pedestrian 0 0 1 0 0 0 0 1 12. Vehicle vs. Object 1 0 0 0 0 0 0 1 Total Accidents 2 3 1 5 6 1 6 1 6, 2 30 '196 City of La Quints La Quinta Police Department 114113 Monthly Traffic Collisions Report November 2012 Current Month New YTD last YTD % Change Total T/C - Public Highway 30 255 293 -12.97% Fatal Collisions 0 1 2 -50.00% Number Killed 0 1 2 -50.00% Injury Collisions 7 53 58 -8.62% Number Injured 12 81 79 2.53% Property Damage 23 201 233 -13.73% Type of Collision Hit & Run 3 44 47 -6.38% Private Property 9 53 44 20.45% Bicycle Collisions 0 5 4 25.00% Number Injured - Bicycle Collisions 0 4 3 33.33% Vehicle vs. Pedestrian 1 4 3 33.33% Alcohol Involved 1 19 25 -24.00% Reports Taken B Patrol 32 243 310 -21.61% Target Team 1 12 9 33.33% Traffic 8 47 23 104.35% 0 0 Detective 0 1 SRO 0 1 DUTY UNKNOWN 0 4 0 0 0 100.00% TOTAL REPORTS 39 308 337 -8.61% Counter Reports % DUI Arrests Investigations Assigned Last YTD This YTD Closed Open Hit and Run Primary Collision Factors Number % Total Unsafe Speed 7 17.95% Other Improper Driving 6 15.38% Auto R/W Violation 6 15.38% Unsafe Lane Change 5 12.82% Unsafe Starting or Backing 4 10.26% Traffic Signals and Signs 2 5.13% Unknown 1 2.56% Pedestrian Violation 1 2.56% 197 Other 1 2.56% Driving Under Influence 1 2.56% All Others 5 12.82% City of La Quinta La Quinta Police Department Monthly Traffic Collision Statistics Month: November Year: 2012 Primary Collision Factor: Excessive Speed Secondary Collision Factor: Failure to Yield Tertiary Collision Factor: Signs and Sionals Day of Week When Majority Occurs: Wednesday, Thursday Time of Day When Majority Occurs: 12:00 to 15:59 Top 3 Locations Where Malority Occur: Rank Location Collisions 1 Hwy 111 / Washington St 4 2 Adams St / Hwy 111 3 3 Ave 521 Washington St 3 199 City of La Quinta La Quinta Police Department Primary Collision Factors vs. Citations Month: November Year: 2012 Tylie of Total PCF Collisions % of Total PCF's # of Total Citations 9¢ of Total Citations 1. Excessive Speed 7 23.3% 61 20.4% 2. DUI (Actual) 1 3.3% 6 2.0% 3. Signs and Signals 2 6.7% 6 2.0% 4. Unsafe Turning 0 0.0% 20 6.7% 5. Failure to Yield 6 20.0% 3 1.0% 6. Child Restraint 0 0.0% 2 0.7% 7. Safety Belt 0 0.0% 6 2.0% 8. All Other Hazards 14 46.7% 50 16.7% 9. All Non -Hazards 0 0.0% 159 53.2% 10. Parking 0 0.0% 1 0.3% Totals 30 100.0% 299 100.0% Enforcement Index This Month ` Lest Month % Change 18 30 -42.2% 200 City of La Quinta La Quinta Police Department Citation Summary Report 1/4/2013 Date Range Reposed: 111112012 to 11/30/2012 Category Quantity Total Number of Citations 299 Total Number of Violations 438 Total Number of Hazardous Citations 141 Total Number of Hazardous Violations 147 Total Number of Non -Hazardous Citations 158 Total Number of Non -Hazardous Violations 291 Total Number of DUI Arrests 4 Total Number of DUI Citations 3 Total Actual DUI 4 Total Number of Parking Citations 2 Total Number of Radar Citations 2 Total Number of Pedestrian Citations 11 Total Number of Pedestrian Violations 11 Total Number of Bicycle Citations 0 Total Number of Bicycle Violations 0 Total Number of Safety Belt Citations 6 Total Number of Safety Belt Violations 6 Total Number of Child Restraint Citations 2 Total Number of Child Restraint Violations 2 Total Number of Financial Responsibility Citations 8 201 m NU O S e W - Y LL ; O 0 U d d N c W o N o C U L. O V N O � W Y F c 0 U !0 r• LL O c ~ O 0 W LL p�♦ c c o V N U R E E Em IL LL a` e e e e e h to M A ai o o vi c OOi tD e e e 0 0 0 0 N Ci CD N M e ;e O O O O O C v N N e e e O CD,CDO O O N N . in 4 e 4 e e Oi b i0 � fe0 e e � e eaO a 'I n /0 CD h COD W Oa1 � 01 O N r' n N CC N N O C` co O. n It N e- e• e• O 0 O 0 C V C 0 C6 N c c C C m 9 O ° c c c L o �0 O > 2c m c ac c ui E `� N y � 9 w w w° c w c 5 c c c m c Q 0� 7 C 5 a IN In A 202 I @ CD1 0 — ■ a a &` ORmCD ■ ■ co $ 00 # CD " 2 � § a _ cm cm C u ■ m cs _ N 2 , v § k 0 a a k � 0 d® � © CM @ — — 0;ad v; mi n > � I o CD CD to-e cq en m_ ° 2 § �0 ; IL 2 CL © § M § e I 0 to§ G ■ ■ ) & § a 2§ CcB 0 2 % f mc f =2 ƒ 0 2 ' J 0 2 13 I ■ ( 3§ § � k e 203 Community Service Officer Report La Ouinta CSO • Officer Melinda Lopez • Officer David Kruger • Officer Bridget Delaney Summary of Activity for December 2012 Type of Activity Number of Incidents Burglary Reports 11 Grand/Petty Theft Reports 9 Vandalism/ Malicious Mischief Reports 6 Traffic Collision Response/Reports 20 Vehicle Code or Parking Citations 17 Abandoned Vehicle Tagged/Warning 1 Towed Vehicles 4 Lost or Found Property Reports 9 Custodial/Non-custodial Transports 17 Miscellaneous Calls 36 1-*. 204 Volunteer Report Summary of Activity for December 2012 Community Policing Office Number Citizens on Patrol Number Monthly Volunteer Hours 170 Patrol Hours 75 Hours Year to Date 1,709 Y.T.D Patrol Hours 1,052 Hours 4/03 to Present 28,322 Hours 7/06 to Present 9,797 CPO Monthly Visits 91 Neighborhood Patrol 20 CPO Year to Date Visits 874 Business Checks 65 CPO Visits 4/03 to present 20,165 Traffic Collision Response 0 Vacation Checks 3 Miscellaneous Activities 6 Total savings since 2003 through May 2010= $379,431 CA rate for value received is $23.29-2012= $61,784 Total Savings since 2003= 1$592,999 We currently have 10 active office volunteers who staff and maintain the Community Policing Office in Old Town. These volunteers conduct a variety of clerical functions as well as data entry of citations, traffic collisions and DUI's, along with and assisting the community with questions and concerns. We have 5 (Citizens on Patrol) volunteers serving our community. During the holiday season they assist with the drone car operations in the business district. They also assist the Department with DUI check points, Humana Challenge, football games and high school graduation. Danese Maldonado Volunteer coordinator a 205 City of "Gem of the Desed" SIGNIFICANT ACTIVITY REPORT FOR DECEMBER 2012 Captain Andrew Shouse Chief of Police Saturday, December 1, 2012 1:00 PM: Officers conducted a pedestrian check on Hwy 111 and Dune Palms Road. Juan Gomez Sanchez, 25, was arrested for possession of a hypodermic needle. BEAT 41 Sunday, December 2, 2012 1:28 PM: Officers responded to a man -down call on Avenida Montezuma and Calle Madero. Cutberto Vidrio, 45, was arrested for public intoxication. BEAT 43 Monday, December 3, 2012 No Significant Activity Tuesday, December 4. 2012 3:17 AM: Officers conducted a pedestrian check on Eisenhower Drive and Calle Chillon. Cecilia Ramirez, 26, was arrested for an outstanding warrant. BEAT 43 11:39 AM: Special Enforcement Team Officers conducted a vehicle check on Avenue 52 and Washington Street. Beau Hueffinier, 34, was arrested for possession of methamphetamine and being under the influence of a controlled substance. BEAT 43 6:45 PM: Business District Team Officers and Special Enforcement Team Officers conducted a parole compliance check on the 53000 block of Avenida Carranza. Brandon Myers, 24, was arrested for burglary, possession of stolen property, and parole violation. Kelsey Farrell, 20, was arrested for possession of drug paraphernalia and possession of methamphetamine. BEAT 43 10:40 PM: Special Enforcement Team Officers conducted a follow-up investigation in the area of Calle Tampico and Avidena Bermudas. Alex Lopez, 20, was arrested for carjacking and kidnapping. BEAT 43 ' 206 Wednesday, December 5, 2012 12:45 AM: Officers responded to a domestic violence disturbance call on the 53000 block of Eisenhower Drive. Michael Provost, 25, was arrested for domestic battery. BEAT 43 Thursday, December 6, 2012 12:45 AM: Officers conducted a vehicle stop on Avenue 48 and Adams Street. Vladmir Alberto Contreras, 29, was'arrested for an outstanding warrant. BEAT 42 3:30 PM: Business District Team and Special Enforcement Team Officers served two search warrants on the 52000 of Avenida Alvarado. Nicholas Simons, 23, and John Schiavone, 29, were arrested for possession of stolen property and possession of methamphetamine. BEAT 43 6:50 PM: Officers responded to a disturbance call at the Clifihouse Restaurant. Stephen Dowsley, 27, was arrested for public intoxication. BEAT 41 Friday. December 7, 2012 10:47 PM: Officers responded to an unknown trouble call on the 53000 block of Avenida Martinez. Thomas Prust, 40, was arrested for resisting arrest. BEAT 43 11:00 PM: Officers responded to an auto theft call on the 47000 block of Dune Palms Road, a 14 year old male juvenile was arrested for auto theft. BEAT 41 Saturday. December 8, 2012 No Significant Activity Sunday, December 9, 2012 12:08 PM: Officers conducted a pedestrian check on Washington Street and Hwy 111. Verne Orlop, 50, was arrested for being under the influence of a controlled substance and a .felony violation of probation. BEAT 41 Monday, December 10, 2012 No Significant Activity Tuesday, December 11, 2012 4:00 PM: Special Enforcement Team Officers responded to a theft call at Kohl's. Ambria Robinson, 26, was arrested for commercial burglary. BEAT 41 6:30 PM: Special Enforcement Team Officers conducted a pedestrian check on Hwy 111 and Adams Street. Phillip Montanez, 51, was arrested for an outstanding felony warrant. BEAT 41 2 207 Wednesday, December 12, 2012 No Significant Activity Thursday, December 13, 2012 12:01 AM: Officers conducted a pedestrian check at the Arco AM/PM Washington Street. Fernando Hernandez, 34, was arrested for an outstanding felony warrant. BEAT 41 12:38 AM: Officers responded to a disturbance call on the 53000 block of Avenida Mendoza. Jesse Thomas Taylor, 22, and Riley Church, 31, were arrested for public intoxication. BEAT 43 746 PM: Officers responded to a theft call at Kohl's. Three juveniles were arrested for commercial burglary. BEAT 41 Friday, December 14, 2012 12:47 AM: Officers conducted a vehicle stop on Washington Street and Simon Drive. Jaime Garcia Camacho, 30, was arrested for possession of a handgun. BEAT 41 11:16 AM: Officers conducted pedestrian check on Avenida Montezuma and Avenida Navarro. John Gill, 31, was arrested for an outstanding warrant. BEAT 43 Saturday, December 15, 2012 1:12 PM: Business District Team Officers responded to a theft call at Target. Veronica Mojica, 31, was arrested for commercial burglary. BEAT 41 5:32 PM: Business District Team Officers responded to a theft call at Target. Jasmine Labuer, 25, was arrested for commercial burglary. BEAT 41 7:00 PM: Traffic Enforcement Team conducted a DUI checkpoint on Highway 111 and Adams Street. During the checkpoint 708 vehicles were screened. The following individuals were arrested: Scott Creighton, 58, for driving under the influence; Nicholas Chiranian, 25, for driving under the influence; Uriah Ortiz, 21, for driving under the influence; Harley Kelly, 62, for driving under the influence and Michael Villalobos, 24, for public intoxication. BEAT 41 Sunday, December 16, 2012 4:11 AM: Officers conducted a vehicle check on Parkway Esplanade and Jefferson Street, and Ninfa Galvan, 37, was arrested for driving under the influence. BEAT 40 8:33 AM: Officers responded to a disturbance call on the 54000 block of Avenida Vallejo. Stephanie Horowitz, 28, and Brian Johnson, 28, were arrested for trespassing. BEAT 43 2 8 3:41 PM: Special Enforcement Team Officers responded to a theft call at Kohl's. Milka Lustanov, 30 and Blanca Moreno, 27, were arrested for commercial burglary. BEAT 41 3:46 PM: Officers responded to a theft call at Target. Alejandro Barbosa, 25, was arrested for shoplifting, possession of heroin, and possession of hypodermic needles. BEAT 41 7:30 PM: Officers responded to a fraud call at Kohl's. Jorge Cruz, 24, was arrested for theft by false pretenses. BEAT 41 Monday, December 17, 2012 1:08 AM: Officers responded to an injury bit and run traffic collision in the area of Washington Street and Avenue 48. The victim was riding a bicycle on Washington Street south bound near Avenue 48 in the bike lane when he was struck by a dark colored sedan. The suspect vehicle initially stopped then continued southbound on Washington Street. The victim was treated at JFK Hospital for his injuries and released. This is an on -going investigation. BEAT 42 2:00 PM: Officers responded to a theft call on the 52000 block of Avenida Obregon. A juvenile female was arrested for grand theft. BEAT 43 Tuesday, December 18, 2012 10:55 PM: Officers responded to a robbery at Lamp Post Pizza. A Hispanic male adult with a handgun entered the business and demanded money from an employee. This case will be forwarded to investigations. BEAT 41 Wednesday, December 19, 2012 2:00 PM: Special Enforcement Officers served a search warrant on the 52000 block of Avenida Villa. Carly Dimeno, 31, was arrested for possession of stolen property and burglary. BEAT 43 6:15 PM: Officers conducted a pedestrian check on Hwy 111 and La Quinta Drive. Daniel Lugo, 32, was arrested for an outstanding felony warrant and possession of drug paraphernalia. BEAT 41 8:00 PM: Special Enforcement Team Officers conducted a probation search on the 77000 block of Calle Hildago. Samantha Johnson, 25, was arrested for possession of a controlled substance and drug paraphernalia. BEAT 43 Thursday, December 20, 2012 No significant activity. 4 209 Friday. December 21, 2012 4:00 AM: Officers on -sited a non -injury traffic collision on Dandelion Drive and Verbena Drive. Michael Donnelly, 22, was arrested for driving under the influence. BEAT 40 9:35 AM: Traffic Enforcement Officers conducted a vehicle stop on Dune Palms Road and Hwy 111. Ashley Goldner, 27, was arrested for possession of stolen property. BEAT 40 5:45 PM: Special Enforcement Team Officers conducted a follow-up investigation in Indio regarding a past commercial burglary at Target. Ryan Caballer, 18, was arrested for commercial burglary. BEAT 40 6:00 PM: School Resource Officers served a drug warrant on the 52000 block of Avenida Obregon. A male juvenile was arrested for a felony warrant and possession of methamphetamine. BEAT 43 Saturday, December 22, 2012 10:47 PM: Officers responded to a past robbery at Wells Fargo Bank. The victim was assaulted and robbed by a black male adult in the parking lot of the business. This case was forwarded to investigations. BEAT 41 1:38 AM: Officers conducted a vehicle stop on Avenue 52 and Washington Street. Franklin Equizabal, 21, was arrested for driving under the influence. BEAT 43 9:59 PM: During the DUI Checkpoint, Traffic Enforcement Motor Officers conducted a vehicle stop on Avenue 47 and Washington Street. Christopher King, 21, was arrested for driving under the influence. BEAT 41 2:04 AM: During the DUI Checkpoint, Traffic Officers conducted a vehicle stop on Avenue 47 and Washington Street. Edward Gonzalez, 22, was arrested for driving under the influence. BEAT 41 Sunday. December 23, 2012 7:15 PM: Officers responded to a theft call at Kohl's. Kacie Rickert, 23, and Janelle Balderas, 25, were arrested for burglary. BEAT 43 Monday, December 24, 2012 1:37 AM: Officers responded to a disturbance call on the 53000 block of Avenida Vallejo. Lacy Riemersma, 42, was arrested for public intoxication. BEAT 43 11:00 AM: Special -Enforcement Team Officers responded to a theft call at Target. Jose Benavides, 18, was arrested for commercial burglary and possession of marijuana for sales. 5 4. 2 0 BEAT 41 Tuesday, December 25, 2012 No significant activity Wednesday, December 26, 2012 No significant activity Thursday. December 27, 2012 No significant activity Friday, December 28, 2012 12:01 AM: Officer conducted a vehicle stop on Dune Palms Road and Hwy 111. Sylvia Blass, '50, was arrested for an outstanding warrant. BEAT 41 3:33 AM: Officers conducted a vehicle stop on Fred Waring Drive and Washington Street. Shane Zwiener, 27, was arrested for driving under the influence. BEAT 40 8:00 AM: School Resource Officers conducted juvenile probation searches at various locations with Juvenile Probation Department. On the 54000 block of Avenida Diaz, Gerrit Dykstra, 23, was arrested for possession of methamphetamine, possession of drugs for sales, and possession of cocaine. A 17-yr old juvenile male was arrested for vandalism. On the 52000 block of Avenida Mendoza, a 17-yr old juvenile male was arrested for vandalism. On the 46000 block of Dune Palms Road, a 17-yr old juvenile male was arrested for possession of stolen property and possession of burglary tools. BEAT 43 6:26 PM: Special Enforcement Team Officers conducted a pedestrian check on Hwy 111 and Adams Street. Jeff Peete, 21, was arrested for possession of a controlled substance. BEAT 41 Saturday, December 29, 2012 1:10 AM: Officers responded to a fatal traffic collision on Avenue 52 and Madison Street. Investigation revealed that a Chevrolet Cavalier occupied by four males was eastbound Avenue 52 collided with a palm tree in the center median. The Traffic Enforcement Team responded along with Forensics and the Coroner. This is an ongoing investigation. BEAT 44 Sunday, December 30, 2012 4:04 AM: Officers responded to a disturbance call on Miles Avenue and Jefferson Street. Alex Castro, 41, was arrested for public intoxication. BEAT 40 211 Monday, December 31, 2012 10:24 PM: Motorcycle Officer conducted a vehicle traffic stop on Miles Avenue and Verbena Drive. Nicolas Moreno, 49, was arrested for driving under the influence. BEAT 40 7 �k, 212 PIP777n -MM ORNIA DEPAF ME �PRESIRY & FIRE PRprt,,,Op` Fo CAL ' 0" FIRE SINCE 1885 PROUDLY SERVING THE UNINCORPORATED AREAS OF RIVERSIDE COUNN AND THE CITIES OF. I BANNING BEAUMONT I CALIMESA D t C.OMMFft O'er IN COOPERATION WITH THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION John R. Hawkins — Fire Chief 210 West San Jacinto Avenue - Perris, CA 92570 (951)940-6900-www.rvcflre.org Honorable Mayor Adolph Members of the City Council City of La Quints. P.O. Box 1504 La Quinta, CA 92253 January 8, 2013 CANYON LAKE Ref: Quarterly Report COACHELLI DESERT HOT SPRINGS Please find the attached Fire Department Quarterly Report for the City of La Quinta. EASTV ALE This report covers the 4th quarter of 2012. INDIAN WELLS Riverside County Fire Department units responded to a total of 732 calls for service NDIO within the City of La Quinta. These responses are broken down into the following JURUPA VALLEY classifications: _AKE ELSINORE • Medical Emergencies 541 -A o A • False Alarms 62 MEN • Structure Fires 7 MORENO VALLEY . Wildland Fires 0 NORCO • Rescues (vehicle accidents, entrapments) 43 BALM • Other Fires (refuse, vehicle, etc.) 4 DESERT • Public Service Assists (non -emergency assistance) 55 . Fire Menace Standby (fuel spills, gas leaks etc.) 20 R RANCH 4ANCHO MIRAGE RusmoUx CSD 3AN JACINTO Below is a summary of various activities and events that occurred in the city in during the fourth quarter of 2012. rEMECULA NILDOMAR • SPECIAL EVENTS 30AM OF O October 2012 - La Quinta Firefighters participated in numerous Fire SUPERVISORS: Prevention week activities at local schools and businesses. 30B BUSTER o December 15 — La Quinta Firefighters participated in Shop With a DISTRICT 1 Firefighter at the La Quints Wal-Mart for underprivileged kids. IOHN TAVAGLIONE DIsrRICr 2 • PERSONNEL TRANSACTIONS IEFF STONE o Battalion Chief Pete Blakemore and Fire Apparatus Engineer Terry DISTRICT 3 Misenhimer retired. Terry had been assigned to Fire Station 32 since the IOH rr late- 1970's. �1Sr"ICT 4 o Fire Apparatus Engineer pp gin Ignacio (Chopper) Otero, Jr. has been reassigned AARION ASHL EY to Fire Station 32 behind the open position. DISTRICT 5 o The Battalion Chief position remains unfilled and will be filled in mid - January. 214 2 ® • EMERGENCY ACTIVITY E-93 at Dandelion Residential Fire Dandelion Residential Fire Alvarado Residential Fire o November 12 — La Quinta Firefighters responded to traumatic injury incident inside Trilogy Country Club where a person had fallen from a golf cart. This patient was transported to Desert Regional Medical Center by Mercy Air 18. o December 25 — Residential Structure Fire 79800 block of Dandelion Dr., Monticello community. Firefighters found a single story residence well involved. Fire damage throughout the residence. Firefighters were able to save all contents in the garage which was vital to the occupant's income earning abilities. Damage was estimated at $ 300,000 with a save of approximately $ 50,000 o December 26 — Residential Structure Fire 52900 block of Avenida Alvarado, La Quinta Cove. Firefighters found a well -established attic fire in a single story residence. Fire damage contained to the attic area with smoke damage in the residence. Firefighters were able to save 90% of interior contents. Damage was estimated at $ 150,000 with a save of approximately $ 100,000 o December 29 — La Quinta Firefighters responded to traffic collision with extrication in front of The Madison Club. Major extrication was needed to remove the victims. 3 Engines, 1 Truck, 2 AMR units with CHP H-60 and a Chief Officer responded for a total of 14 personnel. There were 2 fatalities at scene and 2 patients transported. Respectfully submitted, John Hawkins County Fire Chief By: Mike Marlow, Division Chief . Alvarado Residential Fire 215 0 0 11 La Quinta City Fire Responses Quarterly Totals iical Emergencies a False Alarms ■SWcture Fire ■Wildland Fires o Rescues ■ Other Fires ® Public Service Assists ■Fire Menace Standby OCT 2012 NOV 2012 DEC 2012 Totals Medical Emergencies 178 200 163 541 False Alarms 21 20 21 62 Structure Fire 2 1 4 7 Wildland Fires 0 0 0 0 Rescues 13 15 15 43 Other Fires 1 2 1 1 1 1 1 4 Public Service Assists 17 1 21 1 17 1 55 Fire Menace Standby 6 1 9 1 5 20 TOTALSI 239 1 267 1 226 732 216 2012 vD i i AGENDA CATEGORY: ITY SA / HA / FA MEETING DATE: January 15, 2013 BUSINESS SESSION: ITEM TITLE: Adopt an Ordinance to Amend the La CONSENT CALENDAR: Quinta Municipal Code; Chapter 3.25, Short -Term Vacation . Rentals; Section 9.100.120, Outdoor STUDY SESSION:_] Storage and Display; and Chapter 9.160, Signs, PUBLIC HEARING: y Allowing for Certain Sign Provisions. Aoolicant: Citv of La Quinta RECOMMENDED ACTION: Move to take up Ordinance No._ approving Zoning Ordinance Amendment 2012- 111, thereby amending the La Quinta Municipal Code, as set forth in Exhibit A of said Ordinance, by title and number only and waive further reading; and Move to introduce Ordinance No._ amending the La Quinta Municipal Code as set forth in said Ordinance, on first reading. EXECUTIVE SUMMARY: The proposed amendments to Chapter 9.160, and certain other related Sections of the Zoning Code, are intended to: • Incorporate the current interim A -board and outdoor display provisions into the Municipal Code as permanent sign allowances; • Allow for additional business signing opportunities, to include commercial business banners and seasonal/temporary business event signs; • Address inconsistencies, such as with garage sale sign provisions, between Chapter 9.160 and other related municipal code sections; and, • Clarify definitions related to banners and off premises signs. FISCAL IMPACT: None. 218 BACKGROUND/ANALYSIS: On March 20, 2012, the City Council adopted interim sign regulations allowing A- board type signs and outdoor display of small amounts of merchandise, until March 20, 2013. City Council further directed staff to initiate a comprehensive review of the City's sign regulations and outdoor merchandise displays. In response, Exhibit A of the proposed Ordinance identifies proposed changes to the Municipal Code. These revisions, are summarized below: • Section 3.25.070.J: Amends recently adopted Short -Term Vacation Rental Ordinance to allow on -premises signs associated with short-term rentals as defined. • Section 9.100.120 - Outdoor storage and display: Amendment adds Subsection E, Minor Outdoor Merchandise Displays. Codifies interim provisions currently in effect, allowing up to 10 square feet of display area. • Section 9.160.030.G.2 - General sign standards: Amendment clarifies off premises signs for businesses are only permitted when associated with a Temporary Use Permit, or as otherwise specifically allowed under the sign provisions. • Section 9.160.050 - Table 9-19, Permanent signs in nonresidential districts: Revision codifies current interim A -board provisions. • Section 9.160.060.G - Permitted temporary signs: Amendment clarifies requirement for a temporary sign permit based on the number of signs to be on public or private property. Permit is required for one or more such signs on public property or four or more signs on private property. The current provisions allow up to five temporary signs on public and/or private property without a sign permit. • Section 9.160.060.J - Permitted temporary signs: Amendment allows commercial business banners, including grand opening banners, specifying number, placement and permitting requirements. • Section 9.160.060.K - Permitted temporary signs: Amendment addresses garage and yard sale sign provisions, consistent with historical allowance by Code Compliance. • Section 9.160.100.E - Prohibited signs: Amended to mirror the language provided under the amended Section 9.160.030.G.2, and clarify that off ,V 219 premises business signs are prohibited unless allowed by an approved Temporary Use Permit, or within the context of the sign provisions. • Section 9.160.130 - Sign definitions: Amended to clarify definitions for "Banner" and "Off premises sign," in context with the sign regulations as they exist today, and in consideration of these amendments. Chamber of Commerce review: Staff,provided the amendment language to the La Quinta Chamber of Commerce for their consideration. No concerns were identified regarding the proposed amendments; however, the Chamber suggested that the deposit amount required for temporary signs be consistent with the actual amount the City would require for sign removal. The current language identifies retaining up to 50% of the required deposit if signs are removed by City staff. Public Notice Requirements: This request was published in The Desert Sun newspaper on January 4, 2013. To date, no letters have been received. Comments were not requested from any public agencies or other City Departments, due to the narrow scope of the amendment and the unlikelihood that these changes will affect any other departments or agencies. Findings - Findings for approval can be found in the attached Ordinance. ALTERNATIVES: Alternative actions available to the City Council include denying the amendment request, referring the proposed amendment back to the Planning Commission for further consideration, or discussion and incorporation of any adjustments deemed appropriate in order to approve the proposed amendment request. PLANNING COMMISSION RECOMMENDATION: At their regular meeting of November 27, 2012, the La Quinta Planning Commission did, on a 4-0 vote (Chairwoman Barrows absent), adopt Planning Commission Resolution No. 2012-030, recommending to the City Council adoption of the proposed amendments (Attachment 1). There was no testimony during the public hearing, and the Commission had no substantive comments on the original amendment language other than incorporating language allowing on -premise signage for short term rentals. ENVIRONMENTAL REVIEW: The La Quinta Planning Department has determined that the proposed Amendment is exempt from review under the California Environmental Quality Act pursuant to Chapter 2.6, Section 21080 of the Public Resources Code, California Environmental 1 220 Quality Act Statutes, and Section 15061(B)(3), Review for Exemptions of the CEQA Guidelines. Respectfully Les Johnson/Planning Director 1. DRAFT Planning Commission Meeting Minutes from November 27, 2012 1 221 ORDINANCE NO. AN ORDINANCE OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CERTAIN SECTIONS OF TITLE 3 (REVENUE AND FINANCE) AND TITLE 9 (ZONING) OF THE LA QUINTA MUNICIPAL CODE, SPECIFICALLY: CHAPTER 3.25, SECTION 3.25.070.J, RELATING TO SIGNS FOR SHORT-TERM RENTAL UNITS; CHAPTER 9.100, SECTION 9.100.120.E, RELATING TO OUTDOOR STORAGE AND DISPLAY; AND, CHAPTER 9.160, SECTIONS 9.160.030.G; 9.160.050 (TABLE 9-19); 9.160.060.G, J AND K; 9.160.100.B. AND 9.160.130 - RELATING TO PERMANENT AND TEMPORARY SIGN PROVISIONS AND THEIR DEFINITIONS CASE NO: ZOA 2012-111 WHEREAS, the City recognizes the importance of. establishing and maintaining sign regulations to support the provision of a broader range of goods and services to the City's residents; WHEREAS, the City has, from time to time, made amendments to the Zoning Ordinance to address changes in circumstances; and WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 27`h day of November, 2012, hold a duly noticed Public Hearing for review of a Zoning Ordinance Amendment to establish supplemental sign regulations by revisions to Sections 3.25.070.J, 9.100.120, 9.160.130.G, 9.160.050 (Table 9-19), 9.160.060.G, J, and K, 9.160.100.B, and 9.160.130; and, after hearing and considering all testimony and arguments, did adopt Planning Commission Resolution 2012-030, recommending to the City Council approval of the proposed Zoning Ordinance Amendment; and, WHEREAS, the City Council held a duly noticed public hearing on the 151" day of January, 2013, and considered the evidence, written and oral, presented at the hearing. NOW THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. Title 9, the Zoning Ordinance of the La Quinta Municipal Code, is amended as identified on Exhibit "A" attached hereto and incorporated herein by this reference. SECTION 2. CONSISTENCY WITH THE GENERAL PLAN. The City Council hereby finds that this Ordinance is consistent with the goals, objectives, and .w 222 Ordinance No. Zoning Ordinance Amendment 2012-111 January 15, 2013 Page 2 of 3 policies of La Quinta General Plan, particularly Goal 1 of the Commercial Goals, Policies and Programs, in that implementation of the proposed amendments will support provision of a broader range of goods and services to the City's residents. The Zoning Ordinance Amendment is also consistent with the General Plan because it does not create any new or changed conditions to the environment, and is intended to accommodate establishment of new signs in accordance with the continued high quality of development in the City. In addition, the Zoning Ordinance Amendment will not create conditions materially detrimental to the public health, safety and welfare, and will have no impacts on the public health, safety and welfare, as the amendments do not incorporate any changes that affect the regulation and/or provision of public services, utility systems, or other foreseeable health, safety and welfare considerations. SECTION 3. ENVIRONMENTAL. The Planning Director has determined said Zoning Ordinance Amendment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (CEQA) as amended (Resolution 83-63) in that the La Quinta Planning Department has reviewed the Amendment under the provisions of CEQA, and has determined that the Amendment is exempt pursuant to Section 15061(13)(3), Review for Exemptions of the CEQA Guidelines. SECTION 4. SEVERABILITY. The provisions of this Ordinance shall be severable, and if any clause, sentence, paragraph, subdivision, section, or part of this Ordinance shall be adjudged by any court of competent jurisdiction to be invalid, such judgment shall not affect, impair, or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, section, or part thereof directly involved in the controversy in which such judgment shall have been rendered. SECTION 6. EFFECTIVE DATE. This Ordinance shall take full force and effect and be in force 30 days after its adoption. SECTION 7. POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. 223 Ordinance No. Zoning Ordinance Amendment 2012-111 January 15, 2013 Page 3 of 3 PASSED, APPROVED and ADOPTED by the City Council of the City of La Quinta at a regular meeting thereof held on the 15" day of January, 2013, by the following vote: AYES: NOES: ABSENT: ABSTAIN DON ADOLPH, Mayor City of La Quinta California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 224 EXHIBIT A — ORDINANCE NO. ZONING ORDINANCE AMENDMENT 2012-111 FINAL RECOMMENDED SIGN CODE AND RELATED AMENDMENTS Amend 3.25.070.J, Operational requirements and standard conditions, as follows: J. No sign, as that teFFA me defined On Seetien 9.160.130 of GhaPteF 9.160 . Signs may be posted on the premises to advertise the availability of the short-term vacation rental unit as provided for in Chapter 9.160 (Signs). Amend 9.100.120, Outdoor storage and display, adding 9.100.120.E, as follows: E. Minor Outdoor Merchandise Display. A maximum of 10 square feet shall be allowed for outdoor display of merchandise. A permit shall be established prior to any outdoor merchandise display occurring. The outdoor display of merchandise shall be located immediately adjacent to the business and at no time further than 10 feet from said business, shall not interfere with pedestrian access and ADA compliance, and shall only be in place during. business hours. Amend 9.160.030.G.2, General sign standards, as follows: G. Sign Placement. 2. No Off -Premises Signs. All signs shall be located on the same premises as the land use, business and/or activity identified by the sign, unless specifically permitted to be off -premises under the provisions of this chapter, or incorporated and approved as part of a Temporary Use Permit application. Amend 9.160.050, Table 9-19 Permanent signs in nonresidential districts, as follows: Table 9-19 Permanent Signs Permitted in Nonresidential Districts With a Sign Permit Note: Freestanding signs shall not be located within 5 feet of a street right-of-way nor within a corner cutoff area identified in Section 9.100.030. Note: "ID" means identification sign. Note: Signs required by law shall be allowed at the minimum size specified by such a 225 Sign Type Maximum Maximum Maximum Illumination Additional and Number Area Height Requirements Placement Business 1 per 10 sq. ft. n/a Indirect only Signs shall be A -board business per side located no type Signs further than 20 feet from the main store entrance, shall not interfere with pedestrian access/ADA compliance, and shall only be placed during business hours Amend 9.160.060.G and J, Permitted temporary signs, as follows: G. Sign Permit Required. Any person, business, campaign organization, or other entity who proposes to post FROM thAR five one or more temporary signs on public property and/or four or more temporary signs on private eF publie property shall make application to the planning department for a sign permit. To insure sign removal upon expiration of the permitted posting time, a deposit as established by city council resolution shall be paid in conjunction with the issuance of the sign permit. Upon the successful removal of all temporary signs, up to one hundred percent of the deposit shall be refunded to the applicant. However, violations of the temporary sign provisions may result in up to fifty percent of said deposit being retained by the city. J. Commercial business banners advertising grand openings, sales, and seasonal and/or temporary events are allowed up to four times per calendar year, with a maximum time period of 14 consecutive days, and a minimum of 30 consecutive days between each placement period. The banners shall be located within non- residential zoning districts, with a maximum of one banner per street frontage and one per parking lot frontage, and a maximum of two banners per business. A sign permit shall be required for each placement period. The sign banner(s) shall consist of light -weight fabric or similar material attached to the building wall below the save line . The 226 sign banner(s) shall be non -illuminated and its size shall not exceed thirty-two square feet. Add 9.160.060.K, Permitted temporary signs, as follows: K. Garage, Patio, Yard Sale Advertising. Two (2) signs (provided by the City) are permitted; one onsite and one at the nearest intersection. The onsite sign shall be located on the property where the sale is being conducted. Signs are not permitted in rights -of -way or on any utility poles street signs or traffic control posts. Amend 9.160.100.8, Prohibited signs, as follows: 8. Off premises signs as defined in Section 9.160.130, unless specifically permitted in to be off -premises under the provisions of this chapter, or incorporated and approved as part of a Temporary Use Permit application. Amend 9.160.130 Sign definitions, as follows: "Banner" OF "138nneF540rE means a temporary sign made of light -weight fabric, plastic, or similar material hung either with or without frames , . "Off -premises sign" means a sign that incorporates a business name and/or advertises products or services that are located, sold, produced, or otherwise furnished elsewhere than on the premises on which the sign is located. etFaetare be-affs- -a sign whieh Or, not appunenant to the use ej the 4he eF8 the SiOR is ehaptff, 2?1 ATTACHMENT 1 EXCERPT OF DRAFT PLANNING COMMISSION MINUTES TUESDAY, NOVEMBER 27, 2012 PUBLIC HEARINGS 2. Consideration of Zoning Ordinance Amendments to the La Quinta Munic Certain Sections Related Thereto. Local Principal Planner Nesbit presented the the Planning Department. Planning Manager Sawyer information with regards to short term rental signage pr, He recommended tha ua application. Vice Chairma There bei no Chai,; a: ril being no por.#ioq of the r there there was on: 111 - Certain 160, Signs, and of whit' la on file in the ® o distributed with additional staff " enced; clarification of the ham " f Commerce comments. d in the approval of this any questions of staff. rand the City being the applicant, Vice public comment. Vice Chairman Wright closed the public hearing :d the matter for Commission discussion. • Previ s ission meeting sign discussions. • Whethe .- curity signs were covered; to which staff stated they were currently not regulated. • The Chamber of Commerce letter and the Chamber's responsiveness. • Political sign deposits and their continuing need as encouragement for candidates to remove their signs in a timely manner. There being no further questions of staff, and the City being the applicant, Vice Chairman Wright asked if there was any public comment. PLANNING COMMISSION MIINUTES 1 NOVEMBER 27, 2012 .1 228 There being no public comment, Vice Chairman Wright closed the public hearing portion of the meeting and opened the matter for Commission discussion. There being no further questions or discussion, it was moved and seconded by Commissioners Alderson/Weber to adopt Resolution 2012-030 recommending approval of Zoning Ordinance Amendment 2012-111 as submitted and including the language in the memo provided to the Commission at the meeting. AYES: Commissioners Alderson, Weber, Wilkinson, n ice Chairman Wright NOES: None ABSENT: Chairwoman Barrows T None PLANNING COMMISSION MIINUTES 2 NOVEMBER 27, 2012 11 229