2013 05 13 CSCI
Community Services Commission
agendas and staff reports are now
available on the City's web page.
www.la-ouinta.oro
COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78495 Calle Tampico, La Quinta
REGULAR MEETING on MONDAY, MAY 13, 2013 AT 5:30 P.M.
CALL TO ORDER
1. Roll Call
2. Pledge of Allegiance
PUBLIC COMMENT
At this time members of the public may address the Commission on any matter not
listed on the agenda. Please complete a "Request to Speak" form and limit your
comments to three minutes.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
1. Approval of the minutes of February 11, 2013
STUDY SESSION
1. Discussion of the Desert Recreation District Master Plan
BUSINESS SESSION
1. Community Services Commission Work Plan
REPORTS AND INFORMATIONAL ITEMS
1. Department Report for March and April 2013
2. Report from Commissioners Regarding Meetings Attended
3. Calendar of Monthly Events
COMMUNITY SERVICES AGENDA 1 MAY 13, 2013
ADJOURNMENT
The next regular meeting of the Community Services Commission will be held on
June 10, 2013, commencing at 5:30 p.m. at the La Quinta Study Session Room,
78495 Calle Tampico, La Quinta, California 92253.
DECLARATION OF POSTING
I, Angela Guereque, Senior Secretary, of the City of La Quinta, do hereby declare
that the foregoing Agenda for the La Quinta Community Services Commission
meeting was posted on the bulletin board inside City Hall at 78495 Calle Tampico,
and the bulletin boards at 78630 Highway 111 and the La Quinta Cove Post Office
at 51321 Avenida Bermudas, on February 6, 2013.
DATED: May 9, 2013
ANGELA GUEREQUE, Senior Secretary
City of La Quinta, California
PUBLIC NOTICES
The La Quinta Study Session Room is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the City Clerk's office at 777-7123,
twenty-four (24) hours in advance of the meeting and accommodations will be
made.
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk's office at
777-7123. A one (1) week notice is required.
If background material is to be presented to the Community Services Commission
during a Community Services meeting, please be advised that five (5) copies of all
documents, exhibits, etc., must be supplied to the Senior Secretary for distribution.
It is requested that this take place prior to the beginning of the meeting.
Any writings or documents provided to a majority of the Community Services
Commission regarding any item(s) on this agenda will be made available for public
inspection at the City Clerk's counter at City Hall located at 78495 Calle Tampico,
La Quinta, California, 92253, during normal business hours.
COMMUNITY SERVICES AGENDA 2 MAY 13, 2013
APPROVAL OF MINUTES: 1
COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, FEBRUARY 11, 2013
CALL TO ORDER
A regular meeting of the La Quinta Community Services Commission was called to
order at 5:30 p.m. by Chairperson Fitzpatrick. a a
PRESENT: Commissioners Blakeley, Engel Fitzpatrick, Lawrence, and
Leidner. 5 '
STAFF PRESENT: Community Services
Steve Howlett, and
Commissioner Engel led the Pledge of A
PUBLIC COMMENT - None.
Dr.
Motion - It was
as submitted. IN
or Edie Hylton; Golf & Parks Manager
Secretary Angeia_xGuereque.
to confirm the agenda
Incight's `mission is to empower people with disabilities to become contributing
members of'lociety. Through several dynamic programs focused in the areas of
11�,. � Ma 4
Education, Employment, Networking and Independence Incight creates valued and
respected members -;of our,community who live their lives without limits.
It's about becoming a doctor when you are hearing impaired
Or owning your own company
Or riding in the Tour de Palm Springs when you have no legs
It's about returning to college after a bullet took away your independence
Or making a new friend who understands your challenges
It's about moving beyond your boundaries through education, employment,
independence, and networking
COMMUNITY SERVICES COMMISSION MINUTES FEBRUARY 11, 2013
3
APPROVAL OF MINUTES
Motion - A motion was made by Commissioners Lawrence/Leidner to approve the
January 14, 2013 Community Services Commission Minutes as submitted. Motion
passed unanimously.
BUSINESS SESSION
1. Two Commissioners to Assist the Civic
Director Hylton presented the staff report
Motion - A motion was made by Corr
Commissioners Engel/Leidner to assist th
select Civic Center Art during, the La
unanimously. ,x
2. . Participation for the City
Director Hylton
Motion - A motior%'was mile by
Commissioners Engel/Lawrence' to v
wl& , ,el
Party and;GemmunAty Picrnc Motion;
REPORTS:AND INFORMATI=4.TEMS
1. December 2012 Department Rf
2. Rep6rVIrom Commls�sioners Re
3. Calendarof, Monthly Events
ADJOURNMENT
Purchase Committee
BlakeleyILawrence to appoint
er Art Purchase Committee to
t;.
is Festivaln.IVlotion passed
unity Picnic
ners Blakeley/Leidner to appoint
City booth for the City Birthday
ing Meetings Attended
There being no further business, it was moved by Commissioners
Blakeley/Lawrence to adjourn the meeting at 6:12 p.m. Motion passed
unanimously.
COMMUNITY SERVICES COMMISSION MINUTES
4
COMMISSION MEETING DATE: May 13, 2013
ITEM TITLE: Discussion of the Desert Recreation
District Master Plan
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION: 1
PUBLIC HEARING:
As part of the Annual Work Plan, representatives from local agencies have been asked
to present information regarding valley -wide services and services specifically in La
Quinta.
Ms. Barb Adair, Assistant General Manager for the Desert Recreation District (DRD),
has been invited to attend the May meeting to provide the Commission with the
process and survey data regarding their updated Master Plan.
DRD provides recreation activities and special events on a regional level that includes
several cities and unincorporated Riverside County. In the City of La Quinta, DRD
owns and maintains the La Quinta Community Park and Community Fitness Center,
provides preschool, after school and fitness programs, and collaborates with the City
on events such as the Humana Healthy Family Events and is currently working on the
4' of July Celebration coordinated in conjunction with the Chamber of Commerce.
Submitted,
Edie Hylton
Community Services Director
I
COMMISSION MEETING DATE: May 13, 2013
ITEM TITLE: Community Services Commission Work
Plan for Fiscal Year 2013/2014
RECOMMENDED ACTION:
AGENDA CATEGORY:
BUSINESS SESSION: 1
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve the Community Services Commission Work Plan for Fiscal Year 2013/2014.
EXECUTIVE SUMMARY:
The Annual Work Plan serves as direction for the activities of the Community Services
Commission. The plan outlines the general services that the Commission will embark
on during the next fiscal year.
BACKGROUND/ANALYSIS:
The Community Services Commission submits a Work Plan for City Council
consideration prior to the next fiscal year. Attachment 1 is a draft of the Community
Services Commission 2013/2014 Work Plan for review and approval.
The Commission may have additional goals that they wish to undertake; however, with
the reduction in City revenues additional expenditures to the budget may not be
possible without a reduction in another area of the department. The Commission may
also want to assign specific tasks to Commissioners to complete by determined
deadlines.
ALTERNATIVES:
Approve the Community Services. Commission Work Plan for Fiscal Year 2013/2014
with modifications.
submitted,
Edie Hylton, C9fnmunity Services Director
Attachment: 1. Work Plan
71
1'
COMMUNITY SERVICES COMMISSION PHILOSOPHY
The general purpose of the Community Services Commission is to encourage the
development of a planned and orderly approach to the delivery of leisure and community
services in the City.
The objectives of the Commission are to:
♦ Serve in an advisory capacity to the City Council on identifying matters pertaining
to recreation, cultural arts, and community services;
♦ Communicate the availability of services to citizens through both private and public
resources to avoid duplication and conflict of effort;
♦ To evaluate the effectiveness of services provided.
ASSIGNMENT ITEMS:
PAGE
2013/2014 Specific Goals and Objectives 2
Marketing Plan 3
Planning and Development 4
Liaison to the Community 5
Community Events 6
Park Management Program 7
Advisory Body to City Council 8
Art in Public Places 9
Page 1 of 9 8
2013/2014 Specific Goals and Objectives
ASSIGNMENT ITEMS GOALS AND OBJECTIVES
Marketing Plan Review and update the Community Services Marketing
Plan for implementation by staff.
Planning and Development Review proposed park and recreation capital
improvements.
Liaison To Community Invite local service providers to attend Commission
meetings to describe services available to residents.
Community Events Host citywide events at various locations throughout the
year. Collaborate with other community groups and non-
profit organizations to maximize resources.
Park Management Plan Monitor the park management plan for preventive
maintenance and management of existing public park
facilities.
Advisory Body to City Council Review issues relating to Community Services and takes
action as directed from City Council; maintain
communication with City Council; and provide annual
work plan for City Council review.
Art in Public Places Continue to support the preventative maintenance
program based upon the specific needs of each art piece.
Utilize the Artist's Registry from the La Quints Arts
Foundation in future projects.
Page 2 of 9 9
Task:
Completion Date:
Participants:
Suggested Resources:
Marketing Plan
September 2013
Commissioners
Community Services staff.
Steps to Completion: The Commission will review the Community Services
Department marketing plan and identify effectiveness
based on participation levels, class cancellation rates,
surveys, and suggest improvements to the plan. This
plan is in coordination with the City's Marketing Plan.
Promote the Healthy Eating Active Living (HEAL)
campaign, and city wide special events and programs.
Staff Time: 60 hours during marketing plan development and
implementation.
Fiscal Commitment: $39,000 plus staff time
Staff Role: Provide information and implement the plan.
City Council Role: Provide direction to Commission to fulfill this assignment.
Reference: 2.95.040 (9): Make recommendations to the City Council
on how to disseminate, publicize, and promote recreation
programs and events to the citizens of La Quints.
Page 3 of 9 10
Task: Planning and Development
Completion Date: On -going
Participants: Commissioners. Staff and User Groups, if needed.
Suggested Resources: La Quinta Comprehensive General Plan.
Steps to Completion: The Commission will review proposed park and recreation
facility development or renovation. The Commission will
review plans for La Quints Senior Center renovation
expansion and renovation and the Fritz Burns Pool
expansion project.
Staff Time: 30-40 hours per project depending on scope of project.
Fiscal Commitment: Dependent upon the park or recreation project
Staff Role: Provide support and liaison to the City Council.
City Council Role: Include the Commission in the design and development
process and conduct public hearings. Review and
consider Commission recommendations.
Reference: 2.95.040 (5): Serve as a public forum and conduct public
hearings. (11): Review individual park and facility plans
for recommendation to City Council.
Page 4 of 9 11
Task: Liaison to the Community
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Collaborate with government agencies and area non-
profits such as La Quints Boys and Girls Club, Desert
Recreation District, YMCA of the Desert, La Quints
Chamber of Commerce, and the La Quints Arts
Foundation.
Steps to Completion: Invite service provider representatives to the Commission
meetings to inform the Commission of available services
to the community.
Invite recipients of Community Service Grants to attend
Commission meetings to communicate about City
supported programs and services.
Staff Time: Two hours quarterly:
Fiscal Commitment: None.
Staff Role: Provide support and liaison to the City Council.
City Council Role: Provide Commission with specific methods as to how to
best represent the City Council.
Reference: Chapter 2.95.040 (12): Aid in coordinating the park and
recreation services of other governmental agencies and
volunteer organizations. (13): Make recommendations to
the City Council on community issues. Chapter
2.75.040(6): Work cooperatively with City Boards,
Commissions and committees, and other public and
private organizations promoting art and cultural activities
within the City.
Page 5 of 9 12
Task: Community Events
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Community Resources and local Businesses and non-
profit agencies.
Steps to Completion: Host citywide events throughout the year. Special
Events for Fiscal Year 2013-2014 include: Nature Hikes,
Christmas Tree Lighting Ceremony, Humana Well Being
Events, Tails on Trails, Desert Youth Olympics and the Y-
Tri, Easter Egg Hunt, Community Picnic and Birthday
Party, Moonlight Movies, Fourth of July Event, and
Resident Acknowledgements.
Staff Time: 30 - 40 hours per event.
Fiscal Commitment: $40,000 for event development with financial support
from outside sponsorships and partners including
Humana.
Staff Role: Provide support and liaison to the City Council.
City Council Role: Provide Commission with direction/comment.
Reference: Chapter 2.95.040 (15): Recommend to the City Council
and upon authorization conduct such programs as, in the
opinion of the commission, will increase goodwill and
participation among the residents of the community.
Page 6 of 9 13
Task: Park Management Program
Completion Date: Summer 2013
Participants: Commissioners
Suggested Resources: Various public agencies in the community.
Steps to Completion: The Commission will provide staff input to existing park
conditions and make comments regarding ongoing park
management, maintenance, repair and replacement.
Manage the Adopt -A -Park program and evaluate the
sports field maintenance plan.
Staff Time: 15 - 20 hours per week.
Fiscal Commitment: None.
Staff Role: Utilize the Coachella Valley Water District water use
assessment. Communicate with the local sports
associations and residents regarding issues in City owned
and maintained parks.
City Council Role: Provide approval for Commission to fulfill this
assignment.
Reference: Chapter 2.95.040 (10): Review parks maintenance
standards and quality.
Page 7 of 9 14
Task:
Completion Date:
Participants:
Suggested Resources:
Advisory Body to City Council
On -going
Commissioners
To Be Determined.
Steps to Completion: The Commission will review issues relating to Parks and
Recreation and take action as directed from City Council,
maintain communications with City Council, and provide
annual work plan for City Council review.
Staff Time: 4 - 6 hours per month.
Fiscal Commitment: None.
Staff Role: Provide support and liaison to the City Council.
City Council Role: Provide Commission with specific direction as to how to
better assist the City Council. Provide opportunities to
meet with City Council through joint meetings.
Reference: Chapter 2.95.020 (A): To serve in an advisory capacity
to the City Council to identify community needs for
recreation, healthy activities and social services; Chapter
2.95.040 (4): Receive and act on all assignments made
by the City Council, and submit reports and
recommendations . to the city council on these
assignments; (5): Serve as a public forum and conduct
public hearings for recreation service concerns; Chapter
2.95.060 (C): The City Council shall periodically review
the progress of the Commission.
Page 8 of 9 15
Task: Art in Public Places
Completion Date: On -going
Participants: Commissioners and staff
Suggested Resources: Commissioners, City Council, Developers and La Quinta
Arts Foundation and Residents.
Steps to Completion: As outlined in the Art in Public Places Strategic Plan
Review the proposed artwork in relationship to the site
and appropriateness of scale with consideration to
diversity of artists, art work, and proposed budget.
Continue the art preventive maintenance program based
upon the condition of each art piece. Support and
promote cultural offerings held in the City.
Staff Time: 20 - 30 hours per project.
Fiscal Commitment: Funds appropriated from the Art in Public Places Account.
Staff Role: Consider site, art piece, and appropriation of funds.
City Council Role: Art placement subject to final City Council approval.
Reference: Chapter 2.75.040 (12): The Commission will submit to
the City Council a recommendation for ratification of
public art to be financed by the Art in Public Places
program. (15): The Commission will make
recommendations to the City Council for the
commissioning of artworks, the purchase or lease of art
sites, agreements for. the purchase and display of
artwork, or the repair, maintenance or servicing of
artwork.
Page 9 of 9 16
REPORTS AND INFORMATION: 1
s
�CF'b OF
TO: Community Services Commission
FROM: Edie Hylton, Community Services Director
DATE: May 13, 2013
SUBJECT: Community Services Department Report for March 2013
Upcoming events of the Community Services Department for May 2013:
Computers *Computer Lab
Dance *Social Dance Fusion
Dance, Play, and Pretend, La Quinta High School & Fitness Classroom
Hip Hop, La Quinta High School
Belly Dancing, La Quinta High School
Exercise & Fitness *Morning Workout
*Mat Pilates
*Zumba Gold
*Chair Yoga
*Yoga for Health
Yoga AM & PM, Library
Zumba, Senior Center
Nature Walks, Adults, Bear Creek Trail
Free Programs *Quitters
*Woodcarvers
Gymnastics Introductory Gymnastics (4-7 yrs.), Fitness Classroom
Introductory Gymnastics (8-10 yrs.), Fitness Classroom
Martial Arts Karate/Taekwondo, Senior Center
Special Events *Spring Fling Luncheon
Special Interest *Expressive Landscapes in Acrylic
*Let's Make Jewelry
*Senior Center class or activity
iil
Community Services Department
Attendance Report for March 2013
Summary Sheet
Variance Sessions Per Month
Program 2013 2012 2n13 2nt2
Leisure Classes
89
175
-86
46
67
Special Events •1
600
90
510
1
2
Sports
551
826
-275
24
28
Senior Center
996
1089
-93
94
94
Total
2,236
2,180
56
165
191
Senior Services
Senior Center
378
3161
62
31
13
Total
378
3161
62
31
13
Sports User Groups
La Quints Park
AYSO
300
400
-100
26
27
La Quinta Youth & Sports
100
150
-50
15
18
Desert Boot Camp
50
50
0
10
10
Sports Complex
LQ Youth & Sports Assoc.
700
850
-150
21
27
Colonel Mitchell Paige
C.V. Revolution
20
20
0
8
9
Coachella FC United
20
0
20
2
0
HavocFC
20
0
20
6
0
L.Q. Blackhawk Rugby Club
40
0
40
7
0
Y Football (League Practices)
50
30
20
4
5
Facility/Park Rentals
Senior Center
(Private Party)
100
1001
0
1
1
(Sunday Church)
300
225
75
4
3
Museum
Meeting Room/Courtyard
200
150
50
4
1
Library
Classroom
750
500
250
15
10
Civic Center Campus
La Quints Arts Festival
30000
25000
5000
4
4
(Private Party)
0
0
0
0
0
Park Rentals
La Quints Park
150
250
-100
2
4
Fritz Burns Park
50
100
-50
1
2
Total
32,850
27,825
5,025
130
121
Total Programs
35,464
30,321
5,143
326
325
Volunteer Hours
Senior Center
1 3081
2221
86
Total Volunteer Hours
1 3081
222
86
•1 Egg Hunt was in April last year, so lower Special Event participation in March 2012.
18
Community Services Department
Program Report for March 2013
2013 2012 2013 2012
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes •1
Zumba
13
20
-7
6
9
Yoga - Morning
2
6
-4
4
4
Yoga - Evening
5
12
-7
4
4
Karate/Taekwondo 4 - 8 (Beg.)
15
18
-3
8
5
Karate/Taekwondo 4 - 8 (Inter.)
311
37
-61
8
5
Karate/Taekwondo 9 & up
16
29
-13
8
5
Beginning Ballet
3
5
-21
41
5
Dance, Play & Pretend
4
10
-61
41
5
Totals
89
137
-481
461
42
2013 2012 2013 2012
Participants
Participants
Variance
Meetings
Meetings
Special Events
Egg Hunt
600
800
-2001
11
1
Totals
600
800
-2001
11
1
2013 2012 2013 2012
Participants
Participants
Variance
Meetings
Meetin s
Sports
Open Gym Basketball
158
292
-134
7
12
Open Gym Volleyball
78
174
-96
4
5
Guided Cove Hike
12
0
12
1
0
Guided National Monument Hikes
23
0
23
2
0
Nature Walks
31
56
-25
2
2
Disc Golf Tournament
12
17
-5
1
1
Y' Rookies Football
12
12
0
2
2
Youth Flag Football (League Games)
200
110
90
2
2
Y' Rookies T-Ball
25
35
-10
3
2
Totals
551
696
-145
24
26
Community Services Totals 1 1,2401 1,633 -3931 71 69
Leisure classes: No classes in the following areas - Acrylic Painting, Meditation, Pre -Ballet/ Jazz 3-5,
Ballet/ Tap 4-6, Italian for Everyone, and Jazzercise.
19
Community Services Department
Monthly Revenue Report for March 2013
Monthly Revenue - Facility Rentals 2013 2012 Variance
Library
$
-
$
_
$
_
Museum
$
500.00
$
570.00
$
(70.00)
Senior Center
$
1,125.00
$
900.00
$
225.00
Parks
$
115.00
$
380.00
$
(265.00)
Sports Fields
$
1,292.00
$
1,245.00
$
47.00
Monthly Facility Revenue
$
3,032.00
$
3,095.00
$
(63.00)
Monthly Revenue
Senior Center
1 $
3,737.00
1 $
3,695.00
$
42.00
Community Services •1
$
3,188.00
$
6,983.00
$
(3,795.00)
Total Revenue
1 $
6,925.001
$
10,678.00
Revenue Year to Date
Facility Revenue
$
25,194.50
$
24,697.00
1 $
497.50
Senior Center
$
33,768.50
$
28 013.501
$
5,755.00
Community Services
$
46,147.00
$
54,813.50
1 $
(8,666.50)
Total Revenue to Date
$
105,110.00
$
107,524.00
1 $
(2,414.00)
•1 More leisure enrichment classes offered in March 2012.
20
Senior Center Attendance
Senior Center Program Report for March 2013
Participation
Participation
Variance
Meetings
Meetings
2013
2012
2013
2012
Senior Activities
Craft Time w/ DRD Tiny Tot Program
23
0
23
1
0
Computer Lab
7
0
7
5
0
Golden Tones
14
33
-19
4
3
Mah Jong
23
27
-4
3
3
Monthly Birthday Party
48
50
-2
1
1
Movie Time
24
36
-121
3
4
Putting Action & Wii Bowling
27
7
201
6
3
Quilters
40
32
8
3
4
Tai Chi Chuan [Free)
74
0
74
6
0
Talent Showcase*
122
0
122
1
0
Tennis*
16
125
-109
3
10
Ukulele Players
44
61
-17
4
6
Woodcarvers
42
45
-3
4
4
Senior Acthrity Total
6"
416
88
44
38
Senior Leisure Classes/Programs
Bridge: Duplicate, Social & Party
220
225
-5
9
9
Chair Yoga
11
7
4
3
3
Exercise (Morning Workout)
77
39
38
9
8
Film & Discussion Group
14
0
14
1
0
Hooked on Loos
6
10
-4
2
2
Intermediate Bridge II
9
17
-8
1
3
Jewelry Makin
7
0
7
3
0
Mat Pilates
16
17
-1
9
8
Monthly Luncheon (Mardi Gras)
84
89
-5
1
1
Yoga for Health
6
7
-1
3
3
Zumba Gold
42
0
42
9
0
Senior Leisure Classes Total
492
411
81
60
37
TOTAL SENIOR ACTIVITIES/PROGRAMS
996
827
169
94
75
Senior Social Services
AARP Taxes
83
75
81
8
7
CAP Warm Center
3
11
-81
3
7
FIND
189
165
24
7
6
HICAP/ICLS
9
4
5
3
1
Lobby/Blood Pressure Screening
25
15
10
4
3
Presentations (DRMC Mad Exp. & Shingles)
16
0
16
2
0
Financial/Legal/Bereavement & Alzheimer's Groups
13
5
8
4
2
Volunteers
40
29
11
n/a
We
TOTAL SENIOR SERVICES
376
304
74
311
26
SENIOR CENTER TOTAL
13741
1131
2431
1251
101
' Senior Leisure Classes/Proorams: No classes in the following area's - ACBL bridge group, Acrylic Landscape Painting,
Beginning Ukulele, Basic Computer, Swing/Latin Fusion .
*Attendance: decrease in Tennis due to new coordinators and increase in Talent Showcase because it was moved to March.
21
Parks Activities Updates
For March 2013
The Civic Center Campus was closed to the public on March 5, 2013 to
prepare for the La Quinta Arts Festival. The festival was held March 7
through March 10, 2013. The Campus was available for public use again on
Monday, March 11.
Three slides at Monticello Park were replaced. One slide was damaged from
vandalism and the other two slides were replaced as a result of wear and
tear. The manufacturer replaced the slides at no charge.
Fka
La Quints Community Fitness Center Counts for March 2013
Day
Memberships
Sold
Rubys Sold
Sapphires
Sold
Diamonds
Sold
Walk-ins
Sold
Daily Counts
Daily
Totals
1
19
5
141
165
2
10
7
62
79
3
0
4
19
5
210
234
5
9
3
161
173
6
1 21
5
190
216
7
11
10
107
128
8
14
8
155
177
9
7
66
73
10
0
11
13
1
6
218
238
12
9
10
158
177
13
13
2
15
14
10
5
182
197
15
6
6
170
182
16
1
3
4
17
0
18
14
7
182
203
19
1
2
55
58
20
3
2
137
142
21
15
2
164
181
22
13
2
145
160
23
2
1
1 58
61
24
0
26
12
4
1"
182
26
6
77
83
27
12
9
113
134
28
4
5
80
89
29
8
9
84
101
30
3
62
65
31
0
AVG
10.291
1
1 1
0
0 1
6.13
125.84
151.1
ETTL
s. s 247
>.`,`a
>, , - �t ,., ...
` 0 kxa
: '' 0,
Rr , Q3 i
3i1,4.6�
F35i1�7]
Ruby Level = $5q.00
Self -Directed Program; One Year -Key Use
Sapphire Level=P175.00
All Ruby Level Be efits; Pre -Fitness Assessment Test; Custom Designed Program by Personal
Training Staff; Po -Fitness Assessment Test
Diamond Level=P295.00
All Ruby and Sap ire Level Benefits; Three Additional Personal Training Sessions
• Members Sold i the # of memberships sold that day.
• Walk-ins are pe le without membership cards that are paying a daily $5 fee.
• Daily counts are the # of Members coming into the center that have had their membership cards
scanned by us.
• The totals at they end of each row is the total of all of the above transactions for the day.
23
F'y OF TKE�
TO: Community Services Commission
FROM: Edie Hylton, Community Services Director
DATE: May 13, 2013
SUBJECT: Community Services Department Report for April 2013
Upcoming events of the Community Services Department for June 2013:
Daily Activities *Computer Lab
*Duplicate/Social Bridge
*Mah Jongg
*Quilters
"Movie Time
"Wii Bowling/Golf
Excursions Getty Villa Malibu
Fitness *Morning Workout
*Mat Pilates
"Zumba Gold
"Chair Yoga
*Yoga for Health
Yoga AM & PM, Library
Zumba, Senior Center
R.A.D. for Women Basic Physical Defense, Senior Center
Leisure *Social Dance Fusion
*Acrylic Landscape
*AARP Safe Driver
*Let's Make Jewelry
Dance, Play, and Pretend, La Quinta High School & Fitness Classroom
Hip Hop, La Quinta High School
Belly Dancing, La Quinta High School
Sports Karate/Taekwondo, Senior Center
Summer Golf Tour Indian Canyons, North Course
Terra Lago, South Course
Escena Golf Club
Tahquitz Creek, Resort Course
Indian Springs Golf Club
Events *Summer Solstice Luncheon
*Senior Center class or activity 24
Community Services Department
Attendance Report for April 2013
Summary Sheet
Variance Sessions Per Month
Program 2013 2012 2013 2012
Leisure Classes
96
208
-112
39
84
Special Events
1800
3800
-2000
1
2
Sports
301
588
-287
24
23
Senior Center
1181
1335
-154
144
113
Total
3,378
5,931
-2,553
208
222
Senior Services
Senior Center
318
291
27
32
20
Total
318
291
27
32
20
Sports User Groups
La Quinta Park
AYSO
200
300
-100
23
24
La Quinta Youth & Sports
100
150
-50
18
17
Desert Boot Camp
50
50
0
10
10
Sports Complex
LQ Youth & Sports Assoc.
700
850
-150
24
18
Colonel Mitchell Paige
Havoc FC
20
20
0
9
8
Facility/Park Rentals
Senior Center
(Private Party)
250
300
-50
2
2
(Sunday Church)
300
375
-75
4
5
Museum
Meeting Room
250
0
250
5
0
Library
Classroom
780
600
180
13
10
Civic Center Campus
(Private Party)
550
600
-50
2
1
Park Rentals
La Quinta Park
200
250
-50
4
5
Fritz Burns Park
100
50
50
2
1
Total
3,500
3,545
-45
116
101
Total Programs
7,196
9,767
-2,5711
356
343
Volunteer Hours
Senior Center
1 2271
293
-66
Total Volunteer Hours
227
293
-66
25
Community Services Department
Program Report for April 2013
2013 2012 2013 2012
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes •i
Zumba
14
23
-9
9
8
Karate/Taekwondo 4 - 8 (Beg.)
21
25
-4
9
9
Karate/Taekwondo 4- 8 (Inter.)
39
35
4
9
9
Karate/Taekwondo 9 & up
18
36
-18
9
9
Dance, Play & Pretend
4
7
-31
31
3
Totals
t 961
126
-301
391
38
2013 2012 2013 2012
Participants
Participants
Variance
Meetings
Meetings
Special Events
City Picnic
1800
3000
-1200
1
1
Totals
1800
3000
-1200
1
1
2013 2012 2013 2012
Participants
Participants
Variance
Meetings
Meetings
Sports
Open Gym Basketball
197
409
-212
14
13
Open Gym Volleyball
54
127
-73
4
4
Guided Cove Hike
11
0
11
1
0
Nature Walks
14
12
2
1
1
Y' Rookies T-Ball
1 25
35
-101
41
4
Totals
1 3011
583
-2821
241
22
Community Services Totals 2,1971 3,709 .1,512 64 61
'1 Leisure classes: No classes in the following areas - Acrylic Painting, Ballet/Tap 4-6, Pre -Ballet/ Jazz 3-5,
Color & Collage, Beg. Ballet, Yoga AM/PM, Adobe Photo Basic, Beg. Computer, Italian for Everyone,
and Jazzercise. The Activities Guide was not mailed this year and the Summer Mailer came out in May.
26
Community Services Department
Monthly Revenue Report for April 2013
Monthly Revenue - Facility Rentals 2013 2012 Variance
Library
$
-
$
$
Museum
$
962.50
$
$
962.50
Senior Center
$
1,125.00
$
1,425.00
$
(300.00)
Parks
$
1,325.00
$
637.50
$
687.50
Sports Fields
$
699.00
$
928.00
$
(229.00)
Monthly Facility Revenue
$
4,111.50
$
2,990.50
$
1,121.00
Monthiv Revenue
Senior Center
1 $
3,319.001
$
4,062.00
$
(743.00)
Community Services •i
1 $
3,888.001
$
8,986.00
$
(5,098.00)
Total Revenue
1 $
7,207.001
$
13,048.00
1 $
(5,841.00)
Revenue Year to Date
Facility Revenue
$
29,306.00
$
27,687.50
$
1,618.50
Senior Center
$
37,087.50
$
32,075.50
$
5,012.00
Community Services
$
50,035.00
$
63,799.50
$
(13,764.50)
Total Revenue to Date
$
116,428.50
$
123,562.50
$
(7,134.00)
1 More leisure enrichment classes offered in April 2012.
27
Senior Center Attendance
Senior Center Program Report for April 2013
Participation
Participation
Variance
Meetings
Meetings_
2013
2012
2013
2012
Senior Activities
AARP Safe Driver
16
18
-2
1
1
Craft Time w/ DRD Tiny Tot Program
29
0
29
1
0
Computer Lab
18
0
18
9
0
Fit, Fun & Fabulous
57
0
57
1
0
Golden Tones
24
33
-91
3
4
Mah Jongg
47
41
6
5
4
Monthly Birthday Party
45
50
-5
1
1
Movie Time
39
70
-31
3
4
Putting Action & Wii Bowling
45
14
31
8
4
Quilters
46
28
18
4
4
Tai Chi Chuan (Free)
55
0
55
5
0
Tennis
110
118
-8
9
8
Ukulele Players
74
58
16
9
7
Volunteer Recognition Luncheon
61
71
-10
1
1
Woodcarvers
34
37
-3
4
4
Senior Activity Total
700
538
162
64
42
Senior Leisure Classes/Programs
Acrylic Landscapes
14
12
2
4
1
Bridge: Duplicate, Social & Party
323
412
-89
18
19
Chair Yoga
12
6
6
4
4
Exercise (Morning Workout)
30
31
-1
13
13
Film Discussion Group
21
0
21
1
0
Hooked on Loops
5
13
-8
4
5
Jewelry Making
19
0
19
5
0
Mat Pilates
15
30
-15
13
13
Social Dance Fusion
4
9
-5
1
4
Yoga for Health
10
7
- 3
4
4
Zumba Gold
28
0
28
13
0
Senior Leisure Classes Total
481
520
-39
80
63
TOTAL SENIOR ACTIVITIES/PROGRAMS
1181
1058
123
144
105
Senior Social Services
AARP Taxes
32
32
0
4
9
FIND
199
203
-4
9
10
HICAP/ICLS
7
3
4
7
1
Financial/Bereavement & Alzheimer's Groups
14
12
2
7
9
Notary/Legal/Lobby
29
6
23
5
2
Volunteers
37
31
6
n/a
n/a
TOTAL SENIOR SERVICES
318
287
31
32
31
SENIOR CENTER TOTAL 1
14991
1345
154
1761
136
' Senior Leisure Classes/Proorams: No classes in the following areas - ACBL bridge group, Intermediate Bridge,
Digital Camera, Color Collage Writing .
28
Parks Activities Updates
For April 2013
The shade cover over the playground at Adams Park was altered this month.
Vandals continuously disconnected one of the corners of the shade cover
and stretched -out the fabric. The shade cover has been altered so shade is
still provided but the connecting points of the shade cover are not as easily
accessible.
The eight containers for the Community School Garden were delivered to
Benjamin Franklin Elementary School. The compost for the Community
School Garden was donated by and delivered to the school by Burrtec Waste
Management. City staff and school staff are working together to get the
containers ready for planting.
The interactive water feature at La Quinta Park has opened for the season.
The water feature will be on from 9 a.m. to sunset seven days a week.
Users of the water feature are reminded that the water feature cannot be
reserved with a pavilion rental. The water feature is available for the public
and rental of the .pavilion does not guarantee the water feature will be
working on a reservation date.
The Friends of the La Quinta Library are purchasing security cameras for the
north hallway in the Library. The hallway provides access to the restroom,
Chamber of Commerce offices, and the north exit but is not visible to
employees working at the front desk. The Friends of the Library have
volunteered to purchase and maintain the security cameras for the Library.
29
La Quints Community Fitness Center Counts for March 2013
Day
Memberships
Sold
Rubys Sold
Sapphires
Sold
Diamonds
Sold
Walk-ins
Sold
Daily Courts
Daily
Totals
1
8
2
164
174
2
7
3
82
92
3
12
7
166
185
4
8
1
3
150
162
5
9
5
104
118
6
2
3
1 53
58
7
0
8
8
6
200
214
9
8
4
158
170
10
11
5
127
143
11
5
3
117
125
12
10
5
136
151
13
3
2
29
34
14
0
15
7
2
148
157
16
16
1
188
205
17
11
5
171
187
18
4
5
157
166
19
8
3
123
134
20
2
47
49
21
0
22
10
4
127
141
23
6
3
123
132
24
12
5
155
172
25
9
8
129
146
26
7
2
142
151
27
4
4
48
56
28
0
29
7
3 1
178
188
30
9
2
147
158
31
0
AVG
7.81
#DIN/0!
0,.
.0, ` _,
�t 3:80_,,
'n129 i58
103 8?.
hT I
— - _
—0
t0�
tl)�
EMU]
The Gems symbolize the Wellness System Fees
Ruby Level = $50.00
Self -Directed Program; One Year -Key Use
Sapphire Level = $175.00
All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Designed Program by Personal
Training Staff; Post -Fitness Assessment Test
Diamond Level = $295.00
All Ruby and Sapphire Level Benefits; Three Additional Personal Training Sessions
• Members Sold is the # of memberships sold that day.
• Walk-ins are people without membership cards that are paying a daily $5 fee.
• Daily counts are the # of Members coming into the center that have had their membership cards
scanned by us.
9 The totals at the end of each row is the total of all of the above transactions for the day.
REPORTS AND INFORMATION: 2
COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS
FISCAL YEAR 2012/2013 ATTENDANCE
Date of Appointment
Term Expires
Sharrell Blakeley
Heather Engel
Kathleen Fitzpatrickl
Michele Lawrence
Bob Leklner
6/1/2010
6/1/2010
' 6/17/2008
6/2/2009
1/20/2004
6/30/2013
1 6/30/2014
1 6/30/2014
1 6/30/2013
6/30/2013
July 9, 2012 Meeting
Present
Present
Present
Present
Present
Carnaval of Lights
Patriots Luncheon
The Mu et Movie
Padres @ Dodgers Excursion
-
August 13, 2012 CANCELLED
Flipper Movie
Back to School Program
Present
Present
Se tember 10, 2012 Meeting
Present
Present
Present
Present
Cruise Cuisine Luncheon
Nature Walk
lFamily Disc Golf Tournament
October 8, 2012 Meeting CANCELLED
Guided Cove Hike
Celebration of Life Luncheon
Make a Difference Practice Walk
Present
Present
Nature Walk
Annual Health Fair
November 6, 2012 Meeting
Present
Present
Present
Present
Present
Guided Cove Hike
Veterans Tribute
Thanksgiving Luncheon
Present
Nature Walk
December 10, 2012 Meeting
Present
Present
Present
Present
Present
Christmas Tree Lighting
X
X
X
Nature Walk
Youth Flag Football Tournament
Holiday Disc Golf Tournament
Holiday Luncheon
January 14, 2013 Meeting
X
X
X
X
X
Pillars of the Community
X
X
Humana Walk & Fun Fair
X
X
X
X
Humana Day @ the Certified Market
X
Guided Cove Hike
Campus Disc Golf Tournament
Chinese New Year Luncheon
31
I
�
LL
k
2
�
�
§
2
c
CO)
REPORTS AND INFORMATION;- 3
u�■
/
�
4
�
�
y
\\k
)
)
# .
#
c
c
wi
4
4i
q
t
k/
®ll )2
%�
■�§
<
54Af
&
k
32
g
I
�
LL
2
�
�
�
�
�
§
�
\
�
2a
»E
wjC .
m
»
R
4
w
&
4
q
\\\
�
)\�
9
a\\\
Q
#�
#
c
o
qi
A
4
|
�
\\k
33