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2013 05 21 CCCity Council agendas and staff reports are now available on the City s web page: www.ia-guinta.org CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING ON MAY 21, 2013 AT 4:00 P.M. CALL TO ORDER ROLL CALL: Councilmembers: Evans, Franklin, Henderson, Osborne, Mayor Adolph PLEDGE OF ALLEGIANCE CLOSED SESSION - NONE PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a 'request to speak" form and limit your comments to three minutes. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). Page No. CONFIRMATION OF AGENDA PRESENTATIONS 1 . DESERT CLASSIC CHARITIES 6 WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES 1. MINUTES OF MAY 7, 2013 8 CITY COUNCIL AGENDA — MAY 21. 2013 1 CONSENT CALENDAR 1. DEMAND REGISTER DATED MAY 7, 2013 2. OVERNIGHT TRAVEL FOR THE FINANCE DIRECTOR TO ATTEND THE GOVERNMENT FINANCE OFFICERS ASSOCIATION 2013 ANNUAL CONFERENCE IN SAN FRANCISCO, CA, JUNE 2-5, 2013 3. pulled for discussion and separate vote > > CONTRACT TO CONSTRUCT A MODERN ROUNDABOUT AT THE INTERSECTION OF EISENHOWER DRIVE AND CALLE SINALOA, PROJECT NO. 2010-11 4. PROFESSIONAL SERVICES AGREEMENT WITH DUDEK FOR PROFESSIONAL ENGINEERING SERVICES TO PREPARE PLANS, SPECIFICATIONS, AND ESTIMATES FOR PAVEMENT MANAGEMENT PLAN STREET IMPROVEMENTS, PROJECT NO. 2012-07 5. REAFFIRM ADOPTION OF ANNUAL ASSESSMENT FOR COUNTY SERVICE AREA (CSA) 152, AUTHORIZE RIVERSIDE COUNTY TO CONTINUE TO LEVY ASSESSMENTS, AND INDEMNIFY AND HOLD THE COUNTY HARMLESS FOR LEVYING ASSESSMENTS ON CITY PARCELS UNDER CSA 152 [RESOLUTION 2013-0181 6. SPECIFICATIONS, BID DOCUMENTS AND ENGINEER'S ESTIMATE AND ADVERTISEMENT FOR BID OF MISCELLANEOUS PUBLIC FACILITY IMPROVEMENTS TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT, PROJECT NOS. 2012-03, 2012-04, AND 2012-05 7. CONTRACT EXTENSION WITH VINTAGE ASSOCIATES FOR PARK LANDSCAPE MAINTENANCE SERVICES FOR FISCAL YEAR 2013/2014 8. CONTRACT EXTENSION WITH SANTA FE BUILDING FOR JANITORIAL SERVICES FOR FISCAL YEAR 2013/2014 9. LEASE OF OLD FIRE STATION NO. 32 TO SPRINGS AMBULANCE SERVICE, INC. 10. RESOLUTION ACCEPTING A DONATION FROM THE LA QUINTA HISTORICAL SOCIETY FOR THE 9/11 MEMORIAL [RESOLUTION 2013-0191 11. DENIAL OF CLAIM FOR DAMAGES FILED BY PATRICIA VROOMAN; DATE OF LOSS — MARCH 13, 2013 CITY COUNCIL MINUTES - MAY 7. 2013 2 BUSINESS SESSION Page No. 1. RESOLUTION TO ADOPT IMPLEMENTATION AGREEMENT FOR 116 COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS TO ESTABLISH A REGIONAL PROPERTY ASSESSED CLEAN ENERGY PROGRAM [RESOLUTION 2013-0261 2. SELECTION OF AN ALTERNATIVE FOR THE REPLACEMENT OF THE 135 COACHELLA CANAL WITHIN THE SILVERROCK GOLF COURSE STUDY SESSION 1 . PRELIMINARY FISCAL YEAR 2013/2014 BUDGET 136 REPORTS AND INFORMATIONAL ITEMS 1. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Evans) 2. CVAG CONSERVATION COMMISSION (Evans) 3. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans) 5. ANIMAL CAMPUS COMMISSION (Franklin) 6. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin) 7. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Franklin) 8. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin) 9. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin) 10. CVAG PUBLIC SAFETY COMMITTEE (Henderson) 11. CVAG TRANSPORTATION COMMITTEE (Henderson) 12. LEAGUE OF CALIFORNIA CITIES DELEGATE (Henderson) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Henderson) 14. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Osborne) 15. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne) 16. CVAG EXECUTIVE COMMITTEE (Adolph) 17. CVWD JOINT POLICY COMMITTEE (Adolph) 18. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS DELEGATE (Adolph) 19. SUNLINE TRANSIT AGENCY (Adolph) 20. PALM SPRINGS AIRPORT COMMISSION REPORT 169 21. PLANNING COMMISSION MINUTES - FEBRUARY 12, 2013 171 CITY COUNCIL AGENDA - MAY 21, 2013 3 Page No. 22. PLANNING COMMISSION MINUTES — APRIL 9, 2013 175 23. HISTORIC PRESERVATION COMMISSION MINUTES - JANUARY 17, 2013 181 24. HISTORIC PRESERVATION COMMISSION MINUTES FEBRUARY 21, 2013 185 25. COMMUNITY SERVICES COMMISSION MINUTES — FEBRUARY 11, 2013 189 26. INVESTMENT ADVISORY BOARD MINUTES — APRIL 10, 2013 191 DEPARTMENT REPORTS 1 . CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK — UPCOMING EVENTS AND CITY COUNCIL CALENDAR 195 4. COMMUNITY SERVICES DEPARTMENT REPORT FOR APRIL 2013 199 5. COMMUNITY DEVELOPMENT DEPARTMENT REPORT FOR APRIL 2013 207 6. PUBLIC WORKS DEPARTMENT A. MONTHLY REPORT FOR APRIL 2013 215 B. UPDATE ON LA QUINTA RETIREMENT COMMUNITY DUST CONTROL 217 (FINAL PARCEL MAP 36405) 7. FINANCE MAYOR'S AND COUNCIL MEMBER'S ITEMS PUBLIC HEARINGS - NONE NO PUBLIC HEARINGS ARE SCHEDULED, THEREFORE, THE CITY COUNCIL WILL ADJOURN AND NOT RECONVENE AT 7:00 PM UNLESS THERE ARE ITEMS FROM THE AFTERNOON SESSION THAT HAVE NOT BEEN CONSIDERED. ADJOURNMENT The next regular meeting of the City Council will be held on June 4, 2013, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. CITY COUNCIL AGENDA - MAY 21, 2013 4 DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on May 17, 2013. DATED: May 17, 2013 SUSAN MAYSELS, City Clerk City of La Quinta, California Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7123, twenty- four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 777-71 23. A one (1 ) week notice is required. • If background material is to be presented to the Planning Commission during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Planning Department's counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA - MAY 21, 2013 5 MR! CLASSIC �11 DESERT CLASSIC CHARITIES �A A PROUD LEGACY Or GIVING BACK TO OUR CONIMUNITY Post Office Box 865, Rancho Mirage, California 92270 A114 b L Bob Hope Classic Building, 39000 Bob Hope Drive, Rancho Mirage, California 92270 May 10, 2013 OFFICERS JOHN M. FOSTER CI COUnCII PRESIDENT City of La Quinta ERNIE DUNLEVIE 78-495 Calle Tampico VICE PRESIDENT LaQuinta, CA 92253 JOHN LANE Honorable Mayor and Members of City Council: TREASURER I am very pleased to report that the second year of the Humana Challenge in partnership DAVID J. ERWIN with the Clinton Foundation again made great strides in all areas. Certainly not the least SECRETARY of which were the many positive benefits, both tangible and intangible, that accrued to DIRECTORS the City of La Quinta. ERNIEDUNLEVIE" While the attached provides more complete details, a few highlights of how the DAVID J. ERWIN" Humana Challenge provided enormous publicity for the City include: JOHN EVENSON - Clinton Foundation Health Matters Conference moved to La Quinta Resort and Spa JOHN M. POSTER' (providing numerous room nights for the City as well as exposing the City to 400 THOMAS J. GORDON' extremely influential guests of the Clinton Foundation) GREG J. HELM" STEVEHUBBARD -Tremendous amount of regional and national press coverage Of the tournament, JOHN LANE" including 1,746 unique media placements bylined "La Quinta, CA". These media VICTOR LoBUE, Jr. placements delivered 153,000,000 impressions ("eyeballs"!) ROGER LOW -Significant increase in paid media (funded by Humana and Desert Classic Charities); KEVIN McGUIRE delivering nearly $2,000,000 in national, regional and local media value JOHN (JACK) METTLER" -Equally strong "new" media activity JAMES R. REED - 1,800,000 digital media impressions CLARKE RHENEY' - 15,600,000 Social media impressions (Twitter, Facebook, etc.) EUGENE WEISBERG DICK R. ZEIGLER - Charitable contributions. The financial results are still being evaluated and awaiting the end of our fiscal year (June 30). However, the Distribution Committee has begun its EXECUTIVE DIRECTOR) CEO work evaluating charities (Linda Evans and Terry Henderson serve on that committee). To expedite distributions to the many needy, local charities, we may not wait until next BOB MARRA season to have an "event" but personally distribute the funds this summer. CHARITY ADMINISTRATOR From all of us at Desert Classic Charities, thank you. DAWN M. SUGGS Sincerely, 'EXECUTIVE COhih11TTEF. 760.346.8184 1.888.672.4673 Greg J.Helm Fax: 760.346.6329 Director, Member Executive info@HumanaChallenge.com Committee Chairman, Marketing Committee cc: Frank J. Spevacek, City Manager Fe&iXup. Humana Challenge in Partnership with the Clinton Foundation May 1, 2013 Public Relations 2013 Media Placements 1,746 (up 70%from 2012) total placements 148 Local placements from January 10 — 21 alone (up 54%) Media Impressions —bylined "La Quinta, CA" 153 million (up 27.5%from 2012) - 153 million "eyeballs"! Media Value $43 million (up 5%from 2012) Golf Channel Ratings Adults 35+ HHs 2012 0.10 0.12 2013 0.12 0.15 % Improvement +20% +25% Digital Metrics improved significantly 15,600,000 Total Facebook Impressions 58,470 Web impressions (+9% from 2012) 266,457 Web page views (+89%from 2012) Tournament attendance keeps growing 2011 48,500 2012 81,400 2013 83,500 Clinton Foundation Health Matters Conference Metrics were impressive 4.15 million Social reach on Twitter 3.70 million Social reach on Facebook 17,000 Livestream views Media impressions estimated at 5.2 million (+136%from 2012) CITY COUNCIL MINUTES TUESDAY, MAY 7, 2013 A regular meeting of the La Quinta City Council was called to order at 4:01 p.m. by Mayor Pro Tem Franklin. PRESENT: Councilmembers Evans, Henderson, Osborne, Mayor Pro Tem Franklin ABSENT: Mayor Adolph MOTION: A motion was made and seconded by Councilmembers Henderson/ Osborne to excuse Mayor Adolph's absence. Motion passed: ayes 4, noes 0, absent 1. Councilmember Osborne led the audience in the pledge of allegiance. PUBLIC COMMENT Public Speaker: Patrick Swarthout of Imperial Irrigation District (IID) — Mr. Swarthout explained the problems and costs to IID resulting from theft of copper. He stated that IID is offering a $2,500 reward for information leading to the arrest and conviction of thieves. The public is asked to call 911 if they see or suspect theft. CONFIRMATION OF AGENDA City Manager Spevacek announced that the Council will go into Closed Session after the Business Session. Councilmember Henderson requested that Consent Calendar Item No. 3 be pulled for discussion and separate vote. PRESENTATIONS — None WRITTEN COMMUNICATIONS — None APPROVAL OF MINUTES MOTION — A motion was made and seconded by Councilmembers Evans/ Henderson to approve the minutes of April 16, 2013 as submitted. Motion passed: ayes 4, noes 0, absent 1. CITY COUNCIL MINUTES - MAY 7. 2013 MOTION — A motion was made and seconded by Councilmembers Evans/ Henderson to approve the Consent Calendar Item Nos. 1-2 and 4-11 as recommended with Item Nos. 5 and 10 adopting Resolution Nos. 2013-018 and 2013-01 9 respectively. Motion passed: ayes 4, noes 0, absent 1. BUSINESS SESSION 1. ORDINANCE AMENDING THE LA QUINTA MUNICIPAL CODE SECTION 11.44.060 PARKS AND RECREATION AREAS, PROHIBITING SMOKING IN CITY PARKS Council waived the staff report presentation. Councilmember Evans stated that public communication and education will increase compliance and requested that staff reach out to Club Live members who initiated this ordinance for assistance with public education. She also suggested that the city's website, the GEM, schools and postings be used to get the word out. Councilmember Osborne said that although La Quinta is a "Healthy Eating, Active Living City," there are people who choose to smoke and it is their personal right to do so. Mr. Osborne has a challenge telling a smoker that s/he can no longer smoke in a park. He said all citizens have a right to go to the park including smokers, but smokers must be considerate of others by not leaving cigarette butt litter. Councilmember Henderson said that the smokers are causing themselves problems by not being considerate of people around them and by leaving cigarette butt litter causing the passage of these types of ordinances. She said that this ordinance deserves to be passed and hopes it brings some awareness to smokers to pay attention to their surroundings. Staff said this ordinance applies to public parks but not to SilverRock. MOTION — A motion was made and seconded by Councilmembers Evans/ Henderson to take up Ordinance No. 510 by title and number only and waive further reading. Motion passed: ayes 3, noes 1 (Osborne), absent 1 (Adolph). City Clerk Maysels read the Ordinance title into the record: ORDINANCE 510 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTION 11 .44.060 OF THE LA QUINTA MUNICIPAL CODE PERTAINING TO SMOKING IN CITY PARKS CITY COUNCIL MINUTES - MAY 7. 2013 3 MOTION — A motion was made and seconded by Councilmembers Evans/ Henderson to introduce Ordinance No. 510 on first reading. Motion passed: ayes 3, noes 1 (Osborne), absent 1 (Adolph). CONSENT CALENDAR ITEM NO. 3 — pulled for discussion and separate vote: CONTRACT TO CONSTRUCT A MODERN ROUNDABOUT AT THE INTERSECTION OF EISENHOWER DRIVE AND CALLE SINALOA, PROJECT NO. 2010-11 Public Speaker: Kay Wolff, La Quinta — Ms. Wolff spoke in favor of the roundabout and requested that Council makes it as beautiful as available funds allow. MOTION — A motion was made and seconded by Councilmembers Evans/ Henderson to award a contract to Golden Valley Construction to include Additive Alternate Nos. 2, 4, 5, 6, 7 and 9 and appropriate $464,019 in Development Impact Funds, and $28,600 in Art in Public Places funds. Motion passed: ayes 4, noes 0, absent 1. STUDY SESSION 1. ALTERNATIVES FOR THE REPLACEMENT OF THE COACHELLA CANAL WITHIN THE SILVERROCK GOLF COURSE Public Works Director Jonasson presented the staff report, which is on file in the City Clerk's Office. Councilmembers considered the pros and cons of each alternative, as well as the funding options and timing issues. REPORTS AND INFORMATIONAL ITEMS As La Quinta's representative for 2013, Councilmember Henderson reported on her participation in the following organization's meetings: • LEAGUE OF CALIFORNIA CITIES DELEGATE As La Quinta's representative for 2013, Councilmember Osborne reported on his participation in the following organization's meetings: • IID ENERGY CONSUMERS' ADVISORY COMMITTEE DEPARTMENT REPORTS CITY CLERK A. REQUEST FROM THE CITY OF PERRIS TO ADDRESS COUNCIL REGARDING SUPPORT FOR $92 MILLION IN STATE FUNDS FOR THE LAKE PERRIS DAM REMEDIATION PROJECT CITY COUNCIL MINUTES - MAY 7. 2013 4 City Clerk Maysels presented the department report, which is on file in the City Clerk's Office. Council waived presentation from Perris, and indicated support for scheduling the resolution on the May 21" agenda, consent calendar section. •11J41IGATMN7:3:f� A. CITYWIDE LIGHTING AND LANDSCAPE DISTRICT AND PARKS ASSESSMENT DISTRICT UPDATE B. UPDATE ON LAING LUXURY HOMES PM-10 FENCE Council received and filed these reports. No discussion. COMMUNITY DEVELOPMENT A. GOLDENVOICE CONCERTS UPDATE Council received and filed these reports. No discussion. MAYOR'S AND COUNCIL MEMBER'S ITEMS Councilmember Evans reported on the Southern California Association of Governments. Ms. Evans and others accepted the Blue Print Compass Visionary Award on behalf of Coachella Valley Association of Governments for the Whitewater Trails project. COUNCIL RECESSED TO THE SUCCESSOR AGENCY MEETING AT 5:36 P.M. MAYOR PRO TEM FRANKLIN RECONVENED THE CITY COUNCIL MEETING AT 5:38 P.M. CLOSED SESSION 1. CONFERENCE WITH CITY ATTORNEY, ANTICIPATED LITIGATION, INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (c) (one matter) COUNCIL RECESSED TO CLOSED SESSION AT 5:38 P.M. MAYOR PRO TEM FRANKLIN RECONVENED THE CITY COUNCIL MEETING AT 7:02 P.M. WITH COUNCILMEMBERS EVANS, HENDERSON AND OSBORNE PRESENT. MAYOR ADOLPH ABSENT. NO ACTIONS WERE TAKEN IN CLOSED SESSION THAT REQUIRES REPORTING PURSUANT TO GOVERNMENT CODE SECTION 5495 7. 1 (BROWN ACT). PUBLIC COMMENT-- None CITY COUNCIL MINUTES - MAY 7. 2013 5 PUBLIC HEARINGS 1. RESOLUTION FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, FISCAL YEAR 2013/2014 Public Works Director Jonasson presented the staff report, which is on file in the City Clerk's Office. Mayor Pro Tem Franklin declared the PUBLIC HEARING OPEN at 7:06 p.m. Public Speaker: None Mayor Pro Tem Franklin declared the PUBLIC HEARING CLOSED at 7:06 p.m. MOTION — A motion was made and seconded by Councilmembers Osborne/Evans to adopt Resolution No. 2013-020 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FISCAL YEAR 2013/14 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 Motion passed: ayes 4, noes 0, absent 1. 2. RESOLUTION FISCAL YEAR 2013/2014 THROUGH 2O17/2018 CAPITAL IMPROVEMENT PROGRAM Public Works Director Jonasson presented the staff report, which is on file in the City Clerk's Office. Mayor Pro Tem Franklin declared the PUBLIC HEARING OPEN at 7:20 p.m. Public Speaker: None Mayor Pro Tem Franklin declared the PUBLIC HEARING CLOSED at 7:20 p.m. Councilmember Osborne promoted using approximately $3.3 million for a community center north of Highway 111 rather than the expansion and improvement of the senior center. MOTION — A motion was made and seconded by Councilmembers Evans/ Henderson to adopt Resolution No. 2013-021 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE FISCAL YEAR 2013/14 THROUGH 2O17/18 CAPITAL IMPROVEMENT PROGRAM Motion passed: ayes 3, noes 1 (Osborne), absent 1 (Adolph). 3. RESOLUTION ZONE CHANGE 2012-142 AND CONDITIONAL USE PERMIT 2012-146 TO REZONE AND CONVERT AN EXISTING 15,933 SQUARE FOOT BUILDING INTO AN INDOOR MINIATURE GOLF RECREATIONAL CITY COUNCIL MINUTES - MAY 7. 2013 6 FACILITY LOCATED AT THE SOUTHWEST CORNER OF DUNE PALMS ROAD AND CORPORATE CENTRE DRIVE. APPLICANT: ROCK N ROLL MINI GOLF, LLC Community Development Director Johnson presented the staff report, which is on file in the City Clerk's Office. A memo distributed to Council dated May 7, 2013 from staff detailing an amendment to Item No. 7 of the Conditions of Approval is also on file in the City Clerk's Office. Mayor Pro Tem Franklin declared the PUBLIC HEARING OPEN at 7:34 p.m. Public Speaker: Kurt Handshuh, Palm Springs, representing the applicant — Mr. Handshuh said the average age will be young teens, below age 1 6; no beer or wine will be sold; the music will range from beginning of Rock to the 1 980s, played by a disc jockey; a snack bar will sell healthy snacks and traditional hot dogs and chips; the offices upstairs will be vacant in the early stages of the business; and the next closest indoor mini golf is in Marina Del Rey. Mayor Pro Tem Franklin declared the PUBLIC HEARING CLOSED at 7:40 p.m. MOTION — A motion was made and seconded by Councilmembers Evans/ Henderson to take up Ordinance NO. 511 by title and number only and waive further reading. Motion passed: ayes 4, noes 0, absent 1 . City Clerk Maysels read the Ordinance title into the record: ORDINANCE 511 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA APPROVING ZONE CHANGE 2012-142, A CHANGE OF ZONE FOR A SINGLE PROPERTY FROM COMMERCIAL PARK TO REGIONAL COMMERCIAL. CASE: ZONE CHANGE 2012-142 APPLICANT: ROCK N ROLL MINI GOLF, LLC MOTION — A motion was made and seconded by Councilmembers Evans/ Henderson to introduce Ordinance No. 511 on first reading. Motion passed: ayes 4, noes 0, absent 1. MOTION — A motion was made and seconded by Councilmembers Evans/ Henderson to adopt Resolution No. 2013-022 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING CONDITIONAL USE PERMIT 2012-146 PERMITTING A MINIATURE GOLF/FAMILY RECREATION CENTER INCLUDING THE AMENDMENT TO CONDITION OF APPROVAL NUMBER 7. APPLICANT: ROCK N. ROLL MINI GOLF. LLC CITY COUNCIL MINUTES - MAY 7. 2013 7 Motion passed: ayes 4, noes 0, absent 1. 4. RESOLUTIONS FOR A THIRD EXTENSION OF TIME FOR CONDITIONAL USE PERMIT 2007-105 AND SITE DEVELOPMENT PERMIT 2006-875 FOR APPROXIMATELY 234,450 SQUARE FOOT OF RETAIL AND MEDICAL OFFICE DEVELOPMENT ON APPROXIMATELY 25 ACRES LOCATED AT NORTHEAST CORNER OF WASHINGTON STREET AND FRED WARING DRIVE. APPLICANT: MAYER VILLA CAPRI, L.P. Councifinember Osborne recused himseff and left the dais during discussion and vote on this item due to the proximity of this project to his residence. Community Development Director Johnson presented the staff report, which is on file in the City Clerk's Office. Mayor Pro Tem Franklin declared the PUBLIC HEARING OPEN at 7:48 p.m. Public Speaker: None Mayor Pro Tem Franklin declared the PUBLIC HEARING CLOSED at 7:48 p.m. MOTION — A motion was made and seconded by Councilmembers Henderson/ Evans to adopt Resolution No. 2013-023 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A THIRD TIME EXTENSION OF TWO YEARS FOR DEVELOPMENT PLANS FOR A CONVALESCENT REHABILITATION FACILITY AS PART OF A MEDICAL OFFICE COMPLEX AND 10,000+ SQUARE FOOT RETAIL STORES LOCATED ON THE NORTHEAST CORNER OF WASHINGTON AND FRED WARING DRIVE. CASE NO.: CONDITIONAL USE PERMIT 2007-105 EXTENSION #3. APPLICANT: MAYER VILLA CAPRI, L.P. Motion passed: ayes 3, noes 0, absent 2 (Adolph, Osborne). MOTION — A motion was made and seconded by Councilmembers Evans/ Henderson to adopt Resolution No. 2013-024 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A THIRD TIME EXTENSION OF TWO YEARS FOR DEVELOPMENT PLANS FOR A COMMERCIAL COMPLEX AND A MEDICAL OFFICE COMPLEX LOCATED ON THE NORTHEAST CORNER OF WASHINGTON STREET AND FRED WARING DRIVE. CASE NO.: SITE DEVELOPMENT PERMIT 2006-875 EXTENSION #3. APPLICANT: MAYER VILLA CAPRI, L.P. Motion passed: ayes 3, noes 0, absent 2 (Adolph, Osborne). CITY COUNCIL MINUTES - MAY 7. 2013 8 ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Henderson/Evans to adjourn at 7:50 p.m. Motion passed: ayes 3, noes 0, absent 2 (Adolph, Osborne). Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES - MAY 7. 2013 9 OF'I�;�'' IT SA/HA/FA MEETING DATE: May 21, 2012 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: RECEIVE AND FILE TRANSMITTAL OF TREASURER'S REPORTS AS OF MARCH 31, 2013 CONSENT CALENDAR: 1 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended January 1, 1 986; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. FISCAL IMPACT: None. BACKGROUND/ANAYLSIS: Receive and file transmittal of Treasurer's Report dated March 31, 2013. ALTERNATIVES: None. Report prepared by: Robbeyn Bird, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1 . Treasurer's Report ATTACHMENT 1 La��'�Q•cy�o , S G F:owS��h ARP M E Al" ANDUM TO: La Quint@ City Council FROM: Robbeyn Bird, Finance Director/Treasurer SUBJECT: Treasurer's Report for March 31, 2013 DATE: April 30, 2013 Attached is the Treasurer's Report for the month ending March 31, 2013. The report is submitted to 'the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured - Other Endin Change LAIF - Interest bearing active bank deposit Certificates of Deposit US Treasuries US Gov't Sponsored Enterprises Commercial Paper Corporate Notes Mutual Funds Subtotal 39,771,689 39,919,093 1,680,000 61,036,858 3,000,000 - - 9,029,31'9 $ 154,436,959 9,285 10,800,000 _ $ 10,809,285 $ (1,800,000) - (10,800,000) 6,539,060 $ 19,139,060 0 1 1,089 - 0 0 - 0 $ 1,090 $ 37,971,689 39,928,379 1,680 000 61,037,947. 3,000,000 0. 0' 2,490,259 $ 146,108,274 (1,800,000) 9,286 0 1,089 0 0 0 6,539,060 $ 8,328,685 Cash $ 555,859 1 & 3 $ 341,338 $ 214,521. $ 341,338 Total $ 154,992,818 $ 10,809,285 $ 19,480,398 $ 1,090 $ 146,322,795 $ _ (8,670,023) 1 certify that this report accurately reflects all pooled investments and is in compliance with the California .Government Code; and is in conformity with the City Investment Policy. - As Treasurer of the City of La Quints, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. 1 Robbeyn Bird Date �� i Finance Director/Treasurer "footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. Treasurer's Commentary For the Month of March 2013` Cash Balances- The portfolio size decreased by approximately $8.6 million to end the month at $146.32 million. The major reason for the decrease was due to the payment of interest payments for debt service in the amount of $6.7 million; and expenditures for Public Safety were $.9 million for the month of January 2013. Investment Activity - The investment activity resulted in an average maturity increase of 8 days from the prior month to end the month of March at 123 days. The Treasurer follows a buy and hold investment policy. During the month of March, the LAIF account decreased by $1.8 million. The sweep account earned $9 in interest income for the month of March and the bank fees for the month were $1,564 which resulted in a net decrease of $1,555 in real savings. Portfolio Performance - The overall portfolio performance increased from the prior month and ended at .30% for the month, with the pooled cash investments at .39%. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding .44% which reflects the current interest rate environment. Lookina.Ahead In the short term, the Treasurer will be investing in negotiable certificates of deposit, Government Sponsored Enterprises' (GSE) paper and rolling over bond proceeds and reserves into U.S. Treasury bills or notes. CITY OF LA OUINTA PERMISSIBLE DEPOSITS AND INVESTMENTS March 31, 2013 The City Treasurer will be permitted to invest in the following types of investments subject to the maximum percentage compliance limits and bid process requirements:, _ All maturities must be less than the maximum allowed Type of Investments Checkin /Savin s and other time accounts Certificate of Deposits - ,W interest eamin s id monthly, U.S. Treasury Bills, Sid s, Notes and Bonds. U.S. Government Sponsored Enterprises and Federal Government Securities ( except any collateralized mortgage Obligation CMO) or structured note which contains embedded - Government National Mortgage Association (GNMA) - Federal Farm Credit (FFCB) - Federal Home Loan Bank Notes & Bonds (FHLB) - Fedeml National Mortgage Association (FNMA) - Federal Home Loan Mort a e Corporation FHLMC Prime Commercial Paper Medium Tenn Corporate Notes -TLGP Local Agency Investment Fund(LAIF) Local Agency Bonds/CA Loral Agency Bond Obligations Interest bearing active bank deposit Money market mutual funtls regulated by the Securities and Exchange Commission and whose portfolio consists only of US Agency Securities maintaining a par value per share of $1. All Funds Maximum AIIFuntls Actual % AIIFunds Over Untleq 85% 0.15% -84.85% 60% 0.84% -59.16% 100 % 42.78% -57.22 30% 0.00% n/a 000,000 25. 25,000,000 20,000,000 20,000,000 3,000,000 (30,00 0000) (22,000,,000) (20,000,000) 20,000000 95,000.000 3000.000 92,000,000 t5% 0.00% 15.00 % 5000,000 5,000,000 5,000,000 0 51000,000 20% 0.00% -20.00% 10,000,000 m,ogo.aoo m,000,600 I 0 10,000,000 30 % 26.58% -3.42 % 10% 0.00% -10.00% 60% 27.95% -32.05% 4g000,000 39,128379 20% 1.74% -1826% Annualized Earnings of Pooled Cash Investments 0.391% Annualized Earnings of Fiscal Agent Investments 0.092% Annualized Earnings of All Investments 0.304% Surplus Maximum Surplus % Surplus Over(UndeY 85% 0.15%-84.85% 60% 0.00%-60.00% 100% 42.78% -57.22% 30% 0.00% rva - 30,000,000 25,000,000 20.000,000 20,000000 - - (30,000,000) (25,000,000) (20,000,000) 20,000,000 95,000,000 $ - $95,000,000 15.00% 10%L 0.00% -10.00% 10% 0.00% -10.00% 10% 20% 1.74% 48.26% Restrictions - Maximum MaWn I Credit Quality Exceptions «250,000 per institution 1 3 years I FDIC Insured None <=$250,000 er institution I 5 y2,, I FDIC Insured None Except no more than s8 million may be invested over 2 Years 10 Ve2M None Restricted to per -issuer limits below: $30.0 million $25.0 million $20.0 million $20.0 million 3 years ::Z± $95.0 million 15% 90 tla s Standam & Poors/Mootl s A-1, P-1 None 1110,000 000 Der issuer I i 1 .[least SWndam B P.om "AA" None $50,000,000 peraceount Utilize DVP 3years Unretext None $30,000,000 per account 10 years $40,000,000 per bank On demand collateralized 110% of eligible securities None Maintain$1 per share par value. Utilize DVP 60 days AAA by two of three rating agenties or assets of $S00 million antl investor SEC licensed>5 None i I City of La Quirts Summary of Holdings - 8 City, Redevelopment Agency and Financing Authority March 31, 2013 - - CI Cash & Investments - Bank Avanunts Name-gvailam Surplus T e Interest Book Accrued Unrealizetl - Market Wells Forgo-Demantl Yes Checking Rate 0.00% Value Interest Gain Lass Value Bank Wells Fargo -Sweep Yes Sweep _ 0.01% $ (]51,800) N/A N/A $ 751,800 (]51,800) $ 60,531 Petty Cash - Demantl No N/A N/A 1.a". 5 _ 160,531 752 Washington St. Aps.- Demantl Yes Operating N/A 1,250 N/A N/A 1,250 1,250 Washington St. Apis.- Demantl Yes Taxes&Insurance Acct -0.00% ]1,809 WA WA ]7,809 ]8,354 9,y54 Washington St. Aps.- Demand Yes Replacement Reserve 0.05% ],]29 N/A N/A ],]29 Washington SC Aps.-Demand Yes Security Deposit 0.05% 200748 9 N/A 200,799 200.741 Washington St Apts.- Demantl Yes Mone Market Y 0.26% 25,425 1 N/A 25,425 25,375 Washington St. Apts.-Demantl Yes Replacement Reserve CD 0.34% 30,5]0 6 N/A - 30,570 30,570 Washington St. Arts. Petty Cash - Demantl Yes N/A 0.00% 428841 WA 428,841 428,841 - WelisFa o/Housin -Demantl Ves Checkin 0.00% 1]] N/A - N/A 1]] 200 Total -Bank Accounts 60,019 WA WA 60.019 $ 69,210 $ 214,521 $ 21 $ 214,526 1,033,553 U. S. Govemment Sponsoretl Enterprises Custotlian-Availabili Su lus Issuer/f a DisnunV Amortized Accrued Unrealized Market Da Bank of New YOB-Demantl Yes FHLB Rate 0.550% Value $ Interest Gain Loss Value to Mat n' Par Value Settlement Maturity Original Days Yieltl to Market Value Total-U.S. Govemment Securities 3,OOp,000 $ ]80 $ 2.999,220 134 $ Date Date to Mahn Matun $ 3,000,000 $ ]80 $ 2,999,220 300 0 $ 2/122013 8/122013 181.Bank of New Y,rk U. S. Treasury N,tes 3,00 .Uuv Custodian-AvailabiliDays Su lus Issuer/! a Discount/ Amodized Accrued Unrealized Market Par Value Settlement Maturity Original Days Vieltl to Mallet Value Bankof New Vork-Demand Yes T-Note Rate 0.000% Value $ Interest Gain Loss Value to Maturi Total-ILS. Treasu 20,033,985 $ ]7,250 $ 38,655 $ 20,002,400 ]40 Date Date io Matun 20,033,995 ]1,250 $ 39,655 $ 20,Op2,900 20,p00,Op0 11/302072 4/102015 861 0 Cedicates of Deposit 2Q000,000 5p% Bankol New York Custotlian-Availabili Surplus IssueaT a Vieltl price Cast Accmetl Interest Unrealizetl cost: +Accme0 Days Par Settlement FirstBank Ves FirstBank CD 0.600% $ 240,000 Gain Loss' Interest t, Maturi Value - Masonry Ongino Days Vieltl to Value Bank of Southern California Yes Bank of Southern California CD 0.600% 240,000 $ ]]2 - $ 240]]2 126 240,000 Date Date to Matud Man me G.E. Capital Bank Yes G.E. Capital Bank CD 1.100% 240,000 1,170 241,110 84 240,000 8/10/2012 8/42013 359 0.500% Firs ask Sachs Ves Goltlman Sachs CD 1.500% 240,000 1,692 1.692 241692 1]19 240.000 6/232012 12/i412012 6232013 365 0.600%- Baem CaliforniaGoltlman Bank Bank Yes Aily Bank CD 0.900% 240,000 1,385 241,169 1,]24 240,000 12/19/2012 1D14/201] 12/19201] 1826 1.100% tal BankAlly National Bank Ves Ves DiscoverBankCD 0.650% 240,p00 1,]89 -241,]88 241,385 gg5 240,000 12/742012 1t02 1831 1.150% SachsDiscover r of Ur,sit First National Bank CD 0.500% 240,000 1,3]9 241,379 1,044 240,OOD 2/6/2013 p9]0r 090%First ankUrmucates 1689896 i,WB 240,000 2/132013 2/122016 1094 0500% Bank$ Local Agency Investment Funtl Days to $ 1,680,000 Actual Management nal Bank Name-Availabili Su lus Type Interest Rate Book Value Accrued Unrealizable Ma Bet LAIF-Ci -0emantl Ves State Po,i 0.29% $ 3],Wi,689 Interest Gain/Loss .Value Matun Fees Cha etl Statutory Management T,ial-State Pool $ 3],9]1,689 $ 38,6]8 $38,010,36T 2.]i%-Qirentlin93/31/13 Fe $ 5.00I%Btl Interest bearing alive bank deposit Account Su lus T a Interest Rate Book Days to Accrued Unrealizable Market Rabobank ,as Bank dancet 0.31% Value $ 38,928,379 Interest Galn/Loss Value V.IueaA Mas Total -Interest beano ac0veb nkd p 't $ - 379 6 $1 $ 38928319 Total City Investments $ 102,614,063 $. 81,146 $ _.. ]],553 $: _. 102,630,262 Total City Cash & Investments ...._ _. $ 102 828 589 $ 81 1 W $ " 553 $ 102 H44 ]68 - i City of La nuinW _ - Summary of Holdings City, Redevelopment Agency and Financing Authority March 31, 2013 FiscalA ent Investments Portfolio - SA Investments Custodian - Availabilit 2002 SA1 CIP 2004 Housing Project 2011 SA 2 Debt Service Reserve Surplus Yes You Yes - IssuerT a Treasury Bill Treasury Bill Treasury Bill Interest Rate 0.000% 0.000% 0.000% Amortized Value $ 7,999.199 2,799,720 599,328 Accmetl Interest Unrealizetl Gain Loss $ (318) (112) Market Value $ 7,996,880 2799,608.00 Days to Maturity, 81 81 000 000 Settlement Date 3/22/2013 3/222013 Maturity Date Original Days fo Matunt 6202013 6202013 90 90 2011 PA 2 Tax AIlocalion Bonds Yes Treasury Bill 0.000% 1,590,326 38 164 599,364.00 312 000 :::" 221/2013 2r62014 350 2011 Financing Authany Reserve Fund Yes Treasury Bill 0.000% 2,60g016 182 1,999,800.00 60 00 112WI)12 5202013 182 2011 Financing Authority CIP Yes Treasury Bill 0.000% 19,O98,818 312 000 24fi 014 2011oal-FinancingAUNon CIP Yes TreasuryBill 0.000% 8,998,1]] 823 823 5,008,000.00 15,008,000.00 4 00 10152012 10/52012 4/42073 1360 81 181 Total -U.S. Treasury$ 41,003,952 $ - $ 941 9,988,000.00 $ 80 00 11282012 5/30/2013 182 41,004,893 00 -------- Tmstee-Availabili Surplus •-•—•-e•••=•— Mutual Fund oItoebL Rate vocx Value. Accrued Interest Unrealizable Market Daysto Management Civic Center U.S.Bank- Project Yes 15t,kmerican 0.020% N/A Gain/Loss Value Maturity Bontl Issue Fees Civic Center U.S.eank - Debt Svc Yes 1stAmeican 0.020% 95,044 N/A $ _ 7 1998 City Hall Revenue Bontls .40% of Average Daily 1994 SA U.S. Bank -Debt Svc Yes tstAmerican 0.020% 95,044 1 1996 City Hall Revenue Bonds 18985A U.S. Bank-PA2 Debt Svc Yes 1st Amm�can 0.020% N/A - 1 1994 Series Bonds -PA 1 1998 SA U.S. Bank -PA 1Debt Svc yes 'let American 0.020% N/A 7 19985enes Bonds yes 1stAmetican 0.020% N/A - 1 1998 Series Bonds 98S riseFA Bonderies 2004 Fin Auth Revenue Bonds Ves 1stAmetican 0.020% 136,218 WA 1 Bond 2004 Fin Auth Housing Project Yes lstAmencan 0.020% SSS871 N/A 136,218 -1 2004 Financing Authority 2002 SA U.S. Bank -CIP Yes 1st American 0.020% 1,201,323 N/A 538,871 1 2004 Financing AUOmrity 2002 SA U.S. Bank - Debt Svc Yes 7stAmencan 0.020% N/A 1.201,323 1 2002 Sense Bonds-PA1 2003 SA U.S. Bank - Debt Svc yes - 1stAmencan 0.020% WA 1 2002 Series Bontls-PA1 2017 PA2Tax Allocation Bontl. Yes - 1stAmencan 0.020% 1,526 WA 1 2002 Series Bontls-PA1 2011 Fnandng Authonty Service No 1stAmencan 0.020% N/A 7,526 1 - 2011 FinancingAuthonty, 2071 PA2Tax Allocation Bond Yes 1stAmencan 0.020% 5 N/A 1 2011 Financing Authority 2011 Financing Authority CIP Yes 1stAmedcan 0.020%. WA 5 1 2011 Series Bonds -PA2 2011 SA 2 Debt Service Yes 7stAmercan 0.020% N/A - 1 2001 Sense Bonds-PA1 2001 SA 1 Debt Service Fund No 1st American 0.020% 95,873 N/A 1 2001 Series Bonds -PA1 2011 SA26ontl Proceetls Ves 1stAmencan 0.020% 421,399 N/A 95,873 1 2011 Series Bonds -PA2 Subtotal -Mutual Funtl $ 421,399 1 2011 Series Bonds -PA2 2,490,259 $ - $ - $ 2,490,259 Total Fiscal Agent Investments $ 43.494,211 $ D $ 43,495,152 - Grand Total $ 146,322,795 1 $ 81,167 $ T8,484 $ 146,339,940 Average Maturity 123 Dave 0.046% U.S. Bank 0.132% U.S. Bank 0.112% U.S. Bank 0.132% U.S. Bank 0.112% U.S. Bank 0.112% U.S. Bank V City of La Quinta Summary of Investment Activities City, Successor Agency and Financing Authority March 31, 2013 Investments Purchased Yield Name Type Principal Date to Maturity T Bill U. S. Treasury 2,800,000 3/ 22/2013 0.046% T Bill U. S. Treasury 8,000,000 3/22/2013 0.046% US Bank Mutual Fund Interest Rabo Reinvested Interest Income - Monthly9,285 Total lnvbank estments Purchased i 1 10,809,285 Investments Sold/Matured Yield Name Type Principal Date to Maturity T Bill U.S. Treasury (2,860,000) 3/22/2013 0.112% T Bill U.S. Treasury (8,000,000) 3/21/2013 0.112% LAIF-City State Pool (700,000) 3/4/2013 LAIF- City State Pool (200,000) 3/12/2013 LAIF-City State Pool (200,000) 3/15/2013 LAIF- City State Pool (200,000) 3/25/2013 LAIF- City State Pool (300,000) 3/26/2013 LAIF- City State Pool (200,000) 3/28/2013 US Bank Mutual Fund Disbursements (6,539,060) Total Investments Sold/Matured (19,139,060) Checking & Savings -Net Change Unamortized Premium/Discount Change mvesimem mange Prior Month Ending Balance $ 154,992,818 Plus: Investments Purchased 10,809,285 Less: Investments Sold (19,139,060) Checking & Savings - Net Change (341,338) Unamortized Premium/Discount change 1,090 CRY of la Quints OiSnb Wbn of Cash B lnveshneMs B Balances Ma¢M1 31, 2013 Dlstribu08n of Cash 8lnvesbnenls Ch,Totals General FUM S 74,739.402 Gas Tax 59541 PISloy Fond0,280,608 AS AS 939 873,149 Iidrasuuqure 23,%5 act 3SCS 8 Ad in Puerlmpams Ad in Public Pisces - 870.604 Ford! 482.622 InUouSpodal IM¢re4 Ford! Copilot Project FtlM 3 ReplaFund 7 lnfD¢M madTeabnols9y Fund ,290.5 1,192.066 Pand Equpmentincilkhr 90,403 fating FunM (10719 ) Gll,ARockResor 31AI5 Tmq&Alen,Funtls 476.00 Su kmelrtal P¢hawn Plan 175589 Bublotal E 95.173,845 Successor enc Totals PNj¢clArea 1 PmieclAMa 2 Capilal lmpmvement Funds $ 14.351,156 S 9.199,561 $ 5.151,595 Debt S¢rvlw Funds - 94 600,M2 $ wo,946 SuccesadrA9enq 5,472216 26,396 $ 5,499,612 Low B Made2le lnwme FUMs 28 42 54 5641 28 0095 Subtotal $ 4M.,.sS 1 E 5,71l $ 48.699,809 Housing AWbyri LowBMademl¢Inwme FUMs $ 1604%8 642529 2146 E% Subtotal E 1,fiO4,0]6 E 842.529 E 2A4fi.6% Fin -on Amhar Pml¢c1Fubas Oebt Sor iw Funds 2534.00 2534 Subtotal E 2,8% Total E 146,922.]95 Cash Balances T July 12 Annual $e mist October November O¢wmber Janva 13 Fehma Mardl Aril Ma CazM1 81nv¢slnlents (52A$79) ]17,300 30),529 11.030,761) 10,988,854 (4%,400) 1.706.699 555,M9 214,621 Jun¢ Slats Pool 37.144,005 17.769p05 26,519,005 29,646,825 26,246.825 3),966,$25 46,%1.689 39,771,689 37.971,689 Interest Madrg aNve bankdeposH 39.975.7 38,84i,36] 39,955.)37 39,9M.429 39,987,007 39,898,494 38,809,510 39,919.M3 39,928.379 U.S. Treasury 311"oles 72.981.334 ]0,986,31a 70,986.3110 ]0,992,223 61,031,%0 61,033,300 61.035,737 B1,036,858 61,03TW U.S. Govammenl Sp Mmd Enterprises 8.999,015 8,999,]09 0 0 0 0 0 3,0W,OW 3,000,000 Prime Commercial Paper 11990,605 4,999,%5 6.999M1 0 0 0 0 0 0 Cmryale Nabo 0 0 0 0 0 0 0 o 0 CeNfcalesa0ep05R )24.000 480,000 480,000 480,000 480,900 1,200,000 1,l2oDWo 11680,000 1,680,00 Muual Fulls ISMSON 15 8483) 2541 66 249)187 2503903 26621]5 266220E 9%9319 2690259 0 TOlal 10]323 01 15942]SBi E145828569 16255]903 14123),9 142062,17 $ 153162,20 15699281E t42,49,25 T Julytt A ust Se mhr Ocober November Oecembar Janus 12 Febrva Mat Jh A II CasM1B lnresM¢ms 281,57E 9,976.528 249, 8 18 13,)95,OW -1,090.198 979,796 - 1,07.919 6.838.075 -343,072 254,]CO Ma 2,96o.eda Jute 455,407 Stale Pool Interest Madn9 alive bank tlepOsit 21,3]8,)45 10,001,051 17,978,70 17,2)8,]45 15,20g984 26,650,984 39,i50:90 39,%5,653 31,975.03 36,675.653 35.510.862 39,910,86E 38,010.862 U.S. Treasury BillsMotes 58.962,159 15,0%,114 58.94),)R 39,514,615 M.949,195 39527.820 39546,026 31,55.00 39581,019 39,896.313 39.912287 39.08.765 39Z.841] 39,959,602 U.S. GovemmentSwnwretl EnteRdses 19SNA59 19.9%,3)1 14.995,325 6ON5.MS 14,996.086 60,962,430 429%,696 43,9)0,933 58,371.96E 58,369,810 M,368,195 72,968,69E ]T,%4,913 Prime Commercial Paper 19,992,8ae 6.9%,433 0 0 14,996,842 14.997,613 23,997,920 23.99E,9% 33.M.161 81996,956 8,997,69 8,998,321 COryorale Notes 10,034,373 10.024,534 5,015,762 5.008,7)6 0 5.002,025 6,99942) 0 14,996.537 14.998.717 9,996.828 9,99830a 9.996,34E 11.9%.202 Cedmcat¢sof OewsR 724.000 )24,000 M,ow )24.000 )2d,ow 724,000 0 )2d,000 0 M4,000 0 ]2d,000 0 M4,000 0 724.000 0 M Mutual Funds 45257175 45 5883E 16]67608 16130247 1613020 16132569 159w 994 3585189 3612383 33%985 3763623 .Wl) 16088410 Total 186636d20 $1629132)9 1%495018 $ 16833E 63 18292315d $162516036 $ 18028)9]5 $ 180388909 $ 1]2846 p50 $ill 1]9 E51. $1)9286962 $ 109200 )1) T July 10 A ust Se kmb¢r OMMr Novembr December Janus fl Febm MarcM1 q dl M j Cash B luveslmeMs Slate Pool $ (519,652) $ 11,538,399 $ (240A80) $ 481,8]9 $ 656,816 $ 926,811 $ 1.158,904' $ 5,%4,36] S 10A92,8% $ fi%2,]42 $ (7%,012) no $ 2)),228 $ 47,314,613 $ 37310613 $ 48814612 $ 44123855 $ 41.9]3856 $31373,855 $ 17.290,880 $ 12,Bi),850 $ 24A1)858 $ 31088191 $ 37,588191 $ 34.788,191 U.S.TRazury6llWNMes U.S.GOMmmentSpJnsOred£Megnces $ 97.935.011 $ 97956520 $ %,966929 $ 0790499E `-- 5 87990217 $94879.316 $ 94.890589 $ 9C 0:731. $ 84911,985 ¢04921301 $_71,930152 $.:: 58,MU98.: Prime Commecial S 18,999.298 $ _ § $ $-`3000W0 $ - $ 24,97,99E $ 24,998$at $ 19.983,000 $ 19,985,818 $ 19,988,M9 $ 18891.547 Paper Cowrale Noes $ - $ - $ - $ $ - $ - $ 899Bp94 $ 81ONS07 $ 6,99.149 $ d,999,281 $ 19,994,86E $ 19,992,88E Certifitates oOePoSB $ 15,16,340 $ 15,156.10 $ 16.143,375 $ 15,131,200 $ 15.119.416 $ 15,1%.239 $ 18095,061 $ 15,084,06E $ 10,%3,0% $ 14SW.271 $ 10,053,732 $ 10,W2.888 04,1210 Mutual Funds $ 969.000 $ 969,00 $ 969.000 $ W8,900 $ 969,000 $ 969,00 $ 969.000 $ 969000 $ 969,W0 $ 969,000 $ 969,000 $ To1al 581790 58170 $ 681,796 581 ]96 581796 3593955 3593 &55 1380031 196900 -$ f360000 196900 65 98094 18044)400 $163513493 151335 5 $. 1d92R 520 150290699 $i46849778 $ 16359305 166023431 $ 15)2240% $156038915 $161380031 .19005275E T Jul 09 August Se temMr OMMr NovemMr December Janus t0 Febm MarcM1 q dl Ma June C..h B lovestmenls StabPool $ (MO.516) $ 11.484,934 $ 848446 $. 1,745,593 $ (556593) $ 968814 $ (6R,226) $ 6,940.425 $ fiwm $ L%],216 $ 215,91E $ (11329.331) U.S. $ 53,007,566 $ 56.157,586 $ 48,307.586 $ 49,956.194 $ 48,105,194 $ 48TS56,194 $ 56.780.475 $ 49,630.475 $ d9.d80,4]5 $. 47.01,232 151,851,23E $ 50,351.232 Treasury B6lNNoles U.S. $ 117,8n,50e $107.911,391 $ 107930.520 $ 100,%11,6% $ 102.975,248 $ 98.829,8M $ 98,849.637 $ 90,867.535 $ 90.676,179 $ 90,895,685 $ 90,915,M3 $ 97.922.795 GOvemment SpOnwred EMar,rads Pdme Commercial Paper $ L $ $ - $ - $ - $ - $ 18.995483- $. 18,996,946 $ 18.998,564 $ 10,993,]34 $ 18,995,608 $ 18,997,4b Corpo2te No@s $ 4,999,668 $ - $ - $ - $ _ $ $ - $ $ _ $ - $ ., $ Certificates $ 12.115,512 $ 12,111.722 $ 15,206,)94 $ 15,274,701 $ 15.262,998 $ 15.250,90E $ 15,238,815 _$ 16,227A42 $ 15,215,20 3 15,203,480 $ 15,191.302 $ 15,179.517 Of Oewstl $ 968,000 $ 1,209.000 $ 1,209,000 $ 1,209,000 S 1.209,000 $ 1,209.000 $ 1,209,000 $ 1,209,000 $ 1,209,M0 $ 1,209,Mo $ 1,2118,000 $:. 90,000 MUWdI Funds - Total $ 521081 $ - - - 904183 904183 $ 41165E 41165E 411,652 411652 $ 681790 $ t89549839 1%8)6833 93580346 169144155 16698886] 16611E-20 1913003% 1902836]5 184888396 183 61999 186 80555 $ i02 %2A2] i City of La Quinta Cash Flow Analysis FY 12/13 ' YTD Forecast Six Month Forecast Beginning Cash Balance Actual - -I Total YTD Through 3/31/13 April-13 Ma -13 June-13 Jul -13 August-13 September-1 189,208,714 145,905,449 144,355,213. 147,182,212 148,044,526 143,062,287 138,065,849 189,208,714 Property Tax/ Tax Increment Transient Occupancy Tax Sales Tax SilverRock Golf Library Otherrevenues 4,003,562 2,417.402 4,305,068 2,751,399 999,417 - 20,981,425 0 848,925 427,734 591,452 0 765.732 1,958,642 727,650 625,982 342,503 - 0 1 5,137.803 0 420,097 1,158,246 209,273 1,021,679 5,395.587 0 0 0 197,273 0 728,004 0 97,020 0 168,142 0 637,267 0 151,836 357,446 118,437 0 685.842 5,962,204 4,511,094 6,517,030 4,260,043 2,021,096 33,645.818 Revenues 35,458,273 2,633,843 1 8,792,580 8,204,881 925,277 902,429 1 1,313,561 56,917,283 Expenditures Salaries &Fringe Benefits Successor Agency to the Redevelopment Agency Other expenditures - Capital Projects Debt Service Princi aUlnterest/Pass Through) 7,910,651 7,526,261 19,541,559 30,233,984 12636403 L4,184,078 783,085 62,779 3,352,756 1,766,961 0 783,085 62,854 4,677,083 1,819,545 0 783,085 7,384 3,278,178 1,844,868 0 783,085 7,383 3,269,532 1,844,868 0 783,085 1,383 3,279,681 10,944.504 0 11,826,076 7,777,441 37,457,322 37,510,226 12,636,403 Total Expenditures - 77,848,858 5,965,581 7,342,568 - 5,907,515 5,898,867 15,008,653 107,147,468 Net Revenues/Expenditures (42,390,585) 2,826,999 862,314 (4,982,239) (4,996,438) (13,695,092)[--;1T3-8,D65,8;49 Changes in Assets/Liabilities (912,680) Ending Cash Balance 145,905,449 144,355,213 147,182,212 148,041,526 143,062,287 138,065,849 124,370,757Net Change in Cash before Maturing Investments (43,303,265) (1,550,235) 2,826,999 862314 (4982239) (4996438j (13,695,092) Prnietlud IRnurcnel/I leoe of eaeh . MW Pnnlnd LAIF Matu n Investments -Pooled Cash 1,650,235 0 (2,826,999) 0 (862,314) 240.000 4,982,239 0 4,996,438 3,240,000 13,695,092 0 Total 1,550,235 2,826,999 1,102,314 4982,239 1,756438 13,695,092 PrM.a .d /Rmmnoel/I leoe of eaeh. Fi-I Anonf Bon7Monepy Market - 0 00000Bonoceeds - 0 0 00 0 - 0Matstments (15,008,000) (12,000,000) (10,800,000) 0 0 0Deb Money Market 0 0 0 0 0 0 Total 15,008,000 12,000,000 10,800,000 0 0 0 Projected Liquid Cash Balances if no investments made Available Actual Forecasted March-13 March-13 Favorable(Unfavorable) 189,208,714 189,208,714 0.00% 4.003,562 4,570,165 -14.15% 1,761,687 2,367,288 34.38% 4,305,068 3,283,700 2.00% 2,751,399 2,862,287 -4.03% 999,417 1,021,679 -2.23% 20981,425 14,141,045 - 32.60% 35,458,273 28,246,164 20.34°/, 7,910,651 7,635,375 -3.48% 7,526,261 90,302 -98.80% 19,541,559 19,773,095 1.18% 30,233,984 30,233,984 0.00% 12,636403 12,632,518 -0.03% 77,848,858 70,365,274 9.61% (42,390,585) 42,119,111) -0.64% (912,680) (912,680) 145,905,448 146,176,923 .0.19% 1 2 3 4 540,468. 59,845,377 808,000 37,808,000 -. 0 0 Cash Cash 77,900,068 76,349,833 79,776,832 80,279,145 75,296,907 73, Bond Capital Project Money Market 0 15,008,000 27,008,000 37:808:000 37,808,000 37, Debt Service Mane Market 0 0 0 0 0 Major Changes in Cash Flow Analysis from Prior Report Revenues: 1) Property Tax lower than budgeted - 2) TOT lower than budgeted 3 Received $7m from County of Riverside for Successor Agency reimbursement Expenditures: 4) $711,855 paid to OPA with Torre Nissan ID City of La quints - Cbmpara6ve Rates of Interest March 31, 2013 >Citz of La Dumas Vear 1 FY 06/Os Month Ju1y2008 Annualizetl Fermin s Pooletl Cash FiscalA ent We211 Avarsge. Maturi Treasu Bills/Note. Commercial Paper l j 2.88% g 7.83% 2.]]% tlas 62 Three Month Six Month One Vear Two Three Month Septlu 008 2.81% 1.92% 2.64% gi 1]0% 1.89% Vear 2]5% 2.14% Non -Financial LAIF Rate Oct2O8 Oct2008 2.38% L92% 2.84% 3] 1.69% 1.92% 1.89% 2.00% 2.18% 2.78% Nov 2008 2.38% 2.61% 2.36% 0..18% 29 0.80% - 1.40% 1,96% 1.98% 2.00% 2.0a% 2.]8% Dec 2008 1.60% 2.38% 0.18% 64 0.15% 7.40% 1.12% 1.25% 2.13% . 2.07% 2.77% Jan 2009 1.36% 1.23% 0.18% 716 0.05% 0.25% 1.04% L25% 1.97% 2.57% Feb20091.23% 1.23% 0.18% 82 0.15% 0.25% 0.59% p.88% 0.W% 2.5]% Mar2009 1.28% 1.11% 0.18% ]5 0.30% 0.35% 0.50% 0.61% 0.88% 0.31% 2.35% A pr 2009 Y 2009 0.94% 0.18% 0.65% 085% 89 0.20% 0.42h 0.81% 0.88% 0.70% 0.48%. 1.8]es June June 2009 0.85% 0.85%- 0. 0.64% g4 81 0.18% 0.33% 0.88% 0.69% 0.88% 028% es FY FV 09/10 Jgust 0.69% 9% 0.28% 0.80% 111 018% 0.30,E 0.53% 0.88°h 028% i61% 208 064% 0.30 % 0.65% 111 020% 0.35/ 0.55% 1.13% 023% 1.53% Sept 2009 S-pt 009 0.56°h 031% 0.61% 92 019% 0.16% 0,28% 0.47% 1.00% 026°0 1.38% Oc12009 0.52% 0.37% 0.53% 112 0.12% 0.26% 0.46% 1.00% 028% 1.04% Nov 2009 b.56% 0.31% 0.50% 90 0.08% 0.19% 0.41% 1.00% 024% 0.93% Dec 2010 0.56% 0.37% 0.53 % 152 0.04% 0.19% 0.38% 1.00% O1a% 0]5% Jan 0,46% 0.15% 0.51% 239 0.19% -0.32% 0.75% 019% 0.65 % Feb2010 Feb2010 0.51 % 0.15% 0.43% 179 011% 0.20% 0.16% 1.00% 015% 0.61% Mar 2010 0.50% 0.16% 048% 162 0.06% 0.74% 0.34% 0.88% 016 % 0.57% APr2010 0.52% 0.18% 04] % 172 0.13% 0.74% 0.32% 0.88% 013% 0.58% Ma 2010 Y 0.52% 0.16% 0.47% 162 0.15% 0.24%. 0.38% 1.00% 0.15% 0,58% June 2070 0.39% 0.18% 0.48% 116 0.15%. p;24% 0.49% 1.00% 020% 0.55% FY 10/it JUIY 2010 0.50% 0.08% 0.30% 134 0.17% 0.22% 0.3]% 0.75% 023% 0.59% August 2010 0,49% 0.15% 0.4]% 119 0.16% 0.22% 0.32% 0.63% 028% 0.58% Sept 20f0 0."./ 0. 15% 0.46% 108 0.16% 0.20% 0.30% 0.83% 032% 0.53% 0ct2010 0.55% 0.15% 0.51% 107 0.15% 0.19% 0.26% 0.38% 028% 0.53% Nov 2010 0.53% 0.75% 0.57% 88 0,16% 0.13% 0.19% 0.27% 0.38% 0.25% 0.51% Dec 2010 0,57% 0.15% 0.49% 0.14% 84 0.18% 0.17% 0.23% 0.38% g24o 023% 0:50% Jan2011 0.51% 0.52% 0.14% 285 0.15% 0.21% 0.28% 0.50°h 023% 0.48% Feb 2011 0 0.43% 0.1]% 206 0.16% 0.19% 0.18% 0.30% 0.63% 023% 0.45% Mar2011 Apr2011 -0.54% 0.46% 0.7]% 0,45% 210 0.15% 0.17% 0.28% 0.63% 0.31% 024h 0.46% 0.54% May2011 OZ994 0.17 % 0.48% 218 156 0'05% 0.13% 0.63% 0.26% 0.63% 023% 0.51% June2011 0.53% 0.53% 0.11% 0.41% 156 0,05% 0.06% 0.10% 0,28% 0.63% 023% 0.50% FY 11/72 0.53% 0.00% 0.35% 128 0.03% 0.12% 0.20% 0.50% 020% 016% 0.59% ugust211 0.60% 0.00% 0.35% 112 0.02% 0.10% 0.20% 0.36% 015% 0.41 % SeP120111 SeP12011 0.53% `ujn, 0.38% 0.03% 0.02% 0.72% 0.05 % 0.15% 0.20% 014% 038% OV2011 0.53% 039% 0.03% 035% 124 117 0.02% 0,06% 0.10% 0.13% 0,12% 016% p.gg% 0.41% Nov2011 Dec 2071 0.52% 0.03% 0.35% g4 94 0.01% 0,06 % 0.13% 0.12% 0.25% 914% 0.39% Jan 2012 0.45% 0.45% 0,03% 0.35% 88 0.03% 0.0]% 0.10% 0.25% 015% 0.40% Feb 2012 0.49% 0.03% 0.34% ]4 0.02% 0.05% 0.06% 0.11 % 0.13% 014% 019 % - 0.39% - Mar 2012 0.44% 0.05% 0.36 % 0.05% 72 0.12% 0.08% 0.15% 0.11% 0.25% 014% 039% Apr2012 0,44% 0.34% 0.09% 0.35% 74 0.08% 0.14% 0.1]%. 0.25% 0.19% 017% 039% 0.39% May 2072 June 2072 0.43% 0.09% 0.34% 87 fit 0,10% 0.16% 0 0.19% 0.25% 018% 038% 'FY 12/13 Jul 2012 Y 0,38% 0.08% 0.29% 47 0,09% 0.14% 099% 0.25% 020% 03]% Augus12012 0.41% 0.41% 0.08% 0.31% 112 0.70% 0.71% 0.15% 0.21% 0.25%. 019% 021% 036%. Sept 2072 0.43% 0.08% 0.28°0 408% 31 0.17% 0.15% 0.1a% 0.18% 0.22% 022% 0.36% Oct 2012 0.4]% 0.33% 0.10. 0.38 % 34 0.17% 0.14% 020% 0.25% Od8% 0.20% 036% 0.38% Nov 2072 bec 2012 0.4a. 0.70%. 0.36% 22 161 0.13% 0.16% 0.25% 0.16% 0.25% 020% '0.35% Jan 2013 0.4]% 0.10 % 0.36% 137 0.10% 0.15% 0.18% 0.25% 019% 0.34% Fe62073 0.44 % 0.10% 0.34% 117 0.08 % 0.12% 0.18 % 0.25% 020% 0.32% Mar2O13 0.37% 0,10% 0,29% 105 0.08% 0.11% 0,14% 0.25% 0.20% 0.33% 0.39% 0.09°n 0.30% 123 0.73% p.14% 0.15% 0.25% 0.16% 0.30% 0.08% 0.11% 0,15% 0.25% 0.1]% 0.29% 0.17 029% 1 10 tober 2012 through March 2013 i0% ;0% I I 0% -I cent 0%.ii III I I I i I 0% 1 I , I I 0% October'12 November'12 December'12 January'13 February'13 March'13 Months —�—AnnualizedErnngs ofPooled Cash Invest�Annualized Emings of Fiscal Agent lnveranerd, • AnnualimOEarnings fAll In-tonsans, —�SttM N Treasury Blll Rate —e— Two Year Treasury Note Rate i T4hf 4 4 a" CITY / SA / HA / FA MEETING DATE: May 21, 2013 ITEM TITLE: SECOND READING AND ADOPTION OF ORDINANCE NO. 510 AMENDING SECTION 11.44.060 OF THE LA QUINTA MUNICIPAL CODE PERTAINING TO SMOKING IN CITY PARKS RECOMMENDED ACTION: Adopt Ordinance No. 510 on second reading. EXECUTIVE SUMMARY: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 9 • Student members of "Club Live" from the La Quinta Middle School asked the City Council to prohibit smoking in City parks. • Currently, the Municipal Code does not specifically prohibit smoking in City parks. • The proposed new language prohibits smoking in City parks. FISCAL IMPACT: The Police Department and Code Enforcement staff would cite individuals violating this park rule per the Municipal Code. The cost to purchase and install new signs would be approximately $500 and purchased through the park maintenance budget. BACKGROUND/ANALYSIS: On May 7, 2013 the City Council approved a motion to take up and introduce Ordinance No. 510 on first reading by the following vote: AYES: Councilmembers Evans, Henderson, Mayor Pro Tem Franklin NOES: Councilmember Osborne ABSTAIN: None ABSENT: Mayor Adolph ALTERNATIVES: As a Healthy Eating Active Living City (HEAL), staff does not have an alternative action. Report prepared by: Pam Nieto, Department Secretary Report approved for submission by: Susan Maysels, City Clerk ORDINANCE NO. 510 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTION 11.44.060 OF THE LA QUINTA MUNICIPAL CODE PERTAINING TO SMOKING IN PARKS WHEREAS, smoking in City parks affects public use of the facility; and WHEREAS, the City is required to protect the public health and public safety in and around public areas; and WHEREAS, the City finds that smoking is a potential risk to public health or public safety in and around the City parks and desires to prohibit smoking in these areas. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES ORDAIN AS FOLLOWS: SECTION 1. AMEND SECTION 11.44.060 Prohibited conduct generally The La Quinta Municipal Code Section 11.44.060, Prohibited conduct generally, is hereby amended to add Subdivision (Y), to read as follows: Y. Smoke within the boundaries of the City parks. SECTION 2. SEVERABILITY The City Council declares that, should any provision, section, paragraph, sentence or word of this ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words of this ordinance as hereby adopted shall remain in full force and effect. SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty days after its adoption. SECTION 4. POSTING: The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this day of , 2013, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA ) I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 510 which was introduced at a regular meeting on the 7th day of May, 2013, and was adopted at a regular meeting held on the 21 st day of May, 2013, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution No. 2006-115. SUSAN MAYSELS, City Clerk City of La Quinta, California DECLARATION OF POSTING I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on May 22, 2013 pursuant to Council Resolution. SUSAN MAYSELS, City Clerk City of La Quinta, California T4hf 4 4 a" IT / SA / HA / FA MEETING DATE: May 21, 2013 ITEM TITLE: SECOND READING AND ADOPTION OF ORDINANCE NO. 511 APPROVING ZONE CHANGE 2012-142, A CHANGE OF ZONE FOR A SINGLE PROPERTY FROM COMMERCIAL PARK TO REGIONAL COMMERCIAL. CASE: ZONE CHANGE 2012-142. APPLICANT: ROCK N ROLL MINI GOLF, LLC RECOMMENDED ACTION: Adopt Ordinance No. 511 on second reading. EXECUTIVE SUMMARY: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 3 • The Zone Change and Conditional Use Permit would allow an indoor miniature golf recreational facility and family entertainment center in the Regional Commercial zoning district. • The subject property is an existing commercial building located at 46-805 Dune Palms Road (La Quinta Valley Plaza)• Only interior tenant improvements are required to accommodate these uses and no significant alterations to the building exterior and site are proposed. FISCAL IMPACT: None BACKGROUND/ANALYSIS: On May 7, 2013 the City Council unanimously approved a motion to take up and introduce Ordinance No. 511 on first reading. ALTERNATIVES: Alternative actions available to the City Council include referring the proposal back to the Planning Commission for further consideration, or discussion and incorporation of any adjustments deemed appropriate in order to approve the proposal. Report prepared by: Pam Nieto, Department Secretary Report approved for submission by: Susan Maysels, City Clerk IQNQ101/901Id=111101lemlII AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING ZONE CHANGE 2012-142, A CHANGE OF ZONE FOR A SINGLE PROPERTY FROM COMMERCIAL PARK TO REGIONAL COMMERCIAL CASE: ZONE CHANGE 2012-142 APPLICANT: ROCK N ROLL MINI GOLF, LLC WHEREAS, the City Council of the City of La Quinta, California did, on the 7th day of May, 2013, hold a duly noticed public hearing to consider a request by Rock n Roll Mini Golf, LLC to consider a change in zoning from Commercial Park to Regional Commercial, generally located on the southwest corner of Dune Palms Road and Corporate Centre Drive, more particularly described as: APN: 600-390-023 WHEREAS, the Planning Commission of the City of La Quinta, California did, on the 9th day of April, 2013, hold a duly noticed Public Hearing to consider a recommendation on said Zone Change, and after hearing and considering all testimony and arguments, did adopt Planning Commission Resolution 2013-002, recommending to the City Council approval of Zone Change 2012-142; and, WHEREAS, the Community Development Department published a public hearing notice in The Desert Sun newspaper on April 26, 2013 as prescribed by the Municipal Code. Public Hearing notices were also mailed to all property owners within 500 feet of the site; and, WHEREAS, at said public hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings recommending approval of said Zone Change: Finding A: Consistency with General Plan The zone change is consistent with the goals, objectives and policies of the general plan, which are not being amended. The purpose of the change in land use designation is to make the property's land use designation consistent with adjacent and nearby properties. Finding B: Public Welfare Approval of the zone change will not create conditions materially detrimental to the public health, safety and general welfare in that the proposed change will not result in a substantial change to an existing recreational area, will not result in the loss of existing wildlife habitat, nor will it have an effect on the conditions of the existing surrounding neighborhood. The proposed zone change will not result in any changed conditions to the exterior of the building and will therefore have no effect on the health, safety, and welfare of the community or surrounding natural environment. Finding C: Land Use Compatibility The new zoning is compatible with the zoning on adjacent properties because the proposed miniature golf recreation center use is compatible with the surrounding existing restaurants, medical offices, and commercial retail businesses. The zone change will bring the property into conformance with the proposed project and will have no effect on adjacent existing land uses Finding D: Property Suitability The new zoning is suitable and appropriate for the subject property in that the property is within an existing commercial shopping center and is adjacent to similarly zoned properties. Finding E: Changes in Circumstance Approval of the zone change is warranted because the situation and the general conditions of the property have substantially changed since the existing zoning was imposed. The La Quinta Valley Plaza, which incorporates both Regional Commercial and Commercial Park zoning along with a Specific Plan, has developed through the years primarily with uses consistent with the Regional Commercial land use/zoning. This is due to the fact that the development abuts two highly -traveled roadways, Highway 111 and Dune Palms Road. When Corporate Centre Drive is developed to its full capacity, the plaza, including the proposed Rock n Roll Mini Golf parcel, would have the visibility and functions of a regional commercial center on three road frontages. Thus, a change in zoning from Commercial Park to Regional Commercial for the subject parcel would be compatible with the surrounding properties, land uses, and commercial functions, which are already designated Regional Commercial. Furthermore, with the recent adoption of the updated General Plan, the land use designation of the property changed from Commercial Park to General Commercial. A variety of uses that were prohibited in the Commercial Park zone are now available as part of the Regional Commercial zone. These uses, including dry cleaners, professional and medical offices, and restaurants, among others, are more in line with the uses and development patterns of the La Quinta Valley Plaza. Many of the uses that were permitted in the Commercial Park zone but are now prohibited as part of the proposed Regional Commercial zone are industrial -related uses, which are inconsistent with the development of the plaza, and are also subject to additional restrictions in the La Quinta Valley Plaza Specific Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California that it does ordain as follows: SECTION 1: The La Quinta Official Zoning Map is hereby amended by rezoning the property described as APN: 600-390-023 from Commercial Park to Regional Commercial. The properties for such rezoning are shown and depicted on the map attached hereto as Exhibit 'A" and made a part of this Ordinance. SECTION 2: ENVIRONMENTAL The Community Development Department has determined that the proposed project is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to Chapter 2.6, Section 21080 of the Public Resources Code, California Environmental Quality Act Statutes, and Section 15061(b)(3), Review for Exemptions of the CEQA Guidelines, and pursuant to Section 15301 (Class 1) in that the proposed use is within an existing facility, and the change of zone will not result in an intensification of land use on the approximately one -acre parcel. SECTION 3: EFFECTIVE DATE This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4: POSTING The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 7th day of May, 2013, by the following vote: AYES: NOES: ABSENT: U *3Ir9101F DON ADOLPH, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA ) I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 511 which was introduced at a regular meetin on the 7th day of May, 2013 and was adopted at a regular meeting held on the 21 s day of May, 2013, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution No. 2006-115. SUSAN MAYSELS, City Clerk City of La Quinta, California DECLARATION OF POSTING I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on pursuant to Council Resolution. SUSAN MAYSELS, City Clerk City of La Quinta, California EXHIBIT "A" EXISTING ZONING: COMMERCIAL PARK (CP) PROPOSED ZONING: REGIONAL COMMERCIAL (CR) NONRESIDENTIAL DISTRICTS - Regional Commercial ® Community Commercial cry Neighborhootl Commercial cT TomcA Commercial Oi Industrial — Cfrice Commercial MC Major Community Facilities cc I Commercial Park OF'I�;�'' AGENDA CATEGORY: CITY/SA/HA/FA MEETING DATE: May 21, 2013 BUSINESS SESSION: ITEM TITLE: RECEIVE AND FILE REVENUE AND CONSENT CALENDAR: 4 EXPENDITURE REPORT DATED MARCH 31. 2013 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Receive and File. EXECUTIVE SUMMARY: Monthly and year-to-date revenues and expenditures of the City of La Quinta dated March 31. 2013. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: Receive and File Transmittal of the March 31, 2013 Statements of Revenues and Expenditures for the City of La Quinta. ALTERNATIVES: None. Report prepared by: Robbeyn Bird, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1. Revenues and Expenditures Report for March 31, 2013 ATTACHMENT 1 CITY OF LA QUINTA REVENUES -ALL FUNDS 07/01/2012-0313112013 FUNDS ADJUSTED REMAINING General BUDGET RECEIVED BUDGET RECEIVED Library $33,156,521.00 $17,608,904.70 $15,547,616.30 53.10% Gas Tax Revenue - 2,049,957.00 999,477.09 1,050,539.91 48.80% Federal Assistance 994,900.00 598,082.62 396,817.38 60.10% JAG Grant 300,350.00 0.00 3W,350.00 0.00% Slesf (Cops) Revenue 12,034.00 9,722.14 2,311.86 80.80% Indian Gaming 100,000.00 61.75 99,938.22 0.10% Lighting & Landscaping - 105,844.00 0.00 105,844.00 0.00% - RCTC 960,000.00 511,701.83 448,298.17 53.30% Development 0.00 0.00 0.00 0.00% Crime Violent Task Force Task Force 0.00 230,347.00 0.00 23,699.60 0.00 206,647.40 0.00% 10.30% Asset Forfeiture - AB 939 0.00 22.40 22.40 ( ) 0.00% Quimby 4,300.00 2,211.44 2,088.56 51.40% Infrastructure 20,000.00 20,579.49 (579.49) 102.90% Proposition 100.00 11.95 88.05 12.00% South Coast Air Quality A 287,307.00 105.27 287,201.73 0.00% CMAQ/ISTEA 417,100.00 33,981.64 383,118.36 8.10% Transportation 0.00 0.00 0.00 0.00% Parks & Recreation 523,300.00 384,525.87 138,774.13 73.50% Civic Center 89,200.00 88.694.00 506.00 99A0 % Library Development - 127,600.00 70,861.33 56,738.67 55.50% Community Center 35,500.00 18,204.00 17,296.00 51.30% Street Facility 13,400.00 8,361.14 5,038.86 62.40% Park Facility 20,000.00 16,044.38 3,955.62 80.20% Fire Protection Facility 2.200.00 2,523.46 (323.46) 114.70% Arts In Public Places 29,800.00 36,223.20 (6,423.20) 121.60% Allocation 99,800.00 36,136.11 63,663.89 36.20% CapInterest Improvement 0.00 102,569,789.00 0.00 30,233,983.68 0.00 72,335,805.32 0.00% 29.50% Equipmenttal Equipment Replacement Replacement 592,124.00 395,325.22 196,798.78 66.80% Information Technology 495,781.00 330,534.86 165,246.14 66.70% Park Equipment &Facility - 512,223.00 337,152.57 175,070.43 65.80% SilverRock Golf SilverRock Golf Reserve 4.042,917.00 2,751,398.89 1.291,518.11 68.10% La Quints Public Safety Officer 69,215.00 1,082.15 68,132.85 1.60% Supplemental Pension Savings Plan 2,100.00 2,072.32 27.68 98.70% Measure "A" 900.00 435.00 465.00 48.30% La Quinta Financing Authority 0.00 678,130.00 0.00 583,489.25 0.00 94,640.75 0.00% 86.00 % Successor Agency Successor Agency to RDA Project Area No. 1 1,063,271.00 7.001,565.32 (5,938,294.32) 658.50% Successor Agency to RDA Project Area No.2 16,526,862.00 32,967.95 La Quinta HousingAuthority19,369 3,627,301.00 13,871.59 Total 954.00 111 1 1 1 1 , $789,130127.00 $81,052641.63 76,493,894.05 0.20% 3,613,429,41 0.40% 471,266.61 97.60% $708077,485.37 42.90°/a CITY OF LA QUINTA EXPENDITURES -ALL FUNDS FUNDS ADJUSTED W/01112012.0&3112013 REMAINING General BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENT Library $35.656,167.00 $19,726.918.94 g1fi,560.80 $15,912,68].26 55.3% Gas Tax 1.947,2]].00 1,672.485.71 n.00 274,791.29 85.9% Federal Assistance 994,900.00 663,264.00 0.00 331.636.00 66.7% JAG Grant 274,985.00 38,187.67 0.00 236.797.43 13.9% Steal (Cops) Revenue 12,033.00 8.723.14 0.00 3,309.86 72.5% Indian Gaming 100,000.00 0.00 0.00 100.000.00 0.0% Lighting S Landscaping 118,308.00 960.000.00 0.00 0.00 118,308.00 0.0% RCTC 640,000.00 0.00 320,000.00 66.7% Development Agreement 0.00 0.00 0.00 0.00 0.00 0.0% CV Violent Crime Task Force 68,490.00 0.00 39.351.88 0.00 0.00 0.00 0.0% AB 939 307,999.00 54,913.00 2,000.00 29,138.12 251,086.00 57.5% 17.8% Quimby Infrastructure 9.200.032.00 22,148A6 0.00 9,1]],883.84 0.2% 242,074.00 244,737.72 0.00 (2,663,72) 101A% Proposition 13 287.307.00 287.307.00 0.00 0.00 100.0% South Coast Air Quality 415.700.00 25.451.61 0.00 390.248.39 6.1% CMAQ Gino - 0.00 0.00 0.00 0.0% Transportation 2.760,145.00 1,049.254.24 0.00 1,716,89036 37.9% Packs B Recreation 6.000.00 3,710.58 0.00 2.289.42 61.8% Civic Center 236.939.00 159,547.43 0.00 77,391.67 61.3% Library Development 9,400.00 12,900.90 0.00 (3.500.90) 1372% Community Cent.[ 0.00 0.00 0.00 - 0.00 0.0% Street Facility 10,000.00 6,513.61 0.00 3,486.39 65.1% Park Facility 2,200.00 2,523,53 0.00 (323,53) 114.]% Fire Protection 4,700.00 2,918.70 0.00 1.781.30 62.1% Ads In Public Places 536.200.00 31,025.27 0.00 505,174.73 5.8% Interest Allocation 0.00 33.142.88 0.00 (33,142,88) 0.0% Capital Improvement 102.569.789.00 30.233.983.68 0.00. 72.335,805.32 29.5% Equipment Replacement 582,217.00 133.597.38 0.00 448,619.62 22.9% Information Technology - 547,849.00 236,]]6.82 0.00 311,072A8 43.2% Park Maintenance Facility - 552,523.00 0.00 0.00 551 0.0% SilverRock Golf 3.888.038.00 2,844,221.99 0.00 1.043,816.01 73.2% Sil. Rock Reserve 0.00 0.00 0.00 0.00 0.0% LQ Public Safety ORcer 2,000.00 0.00 0.00 2,000.00 0.0% Supplemental Pension Savings Plan 12,833.00 12,B32.86 0.00 0.14 100.0% Measure"A" 412,500.00 0.00 0.00 412,500.00 0.0% La Quints Financing Authority 678.130.00 583,489.25 0.00 94,640]5 86.0% La Diners Housing Authomy 26.181,020.00 25.957,169.79 0.00 223.850.21 99.1% Successor Agency 13,451.610.00 7.078,648.52 0.00 6,373,061.48 52.6% Successor Agency to Project Area No. 1 50.226,885.00 15,064,591.28 0.00 35.162.293.72 30.0% Successor Agency to Project Area No. 2 21,810,411.00 16,572.990.04 0.00 5.237.420196 76.0% Total $2]5;0]2681.00 $123,44322].48 $i85fi0.6G $151,fi10,6]2]2 44.9% 07/01/2012 - 03/31/2013 GENERAL FUND REVENUES DETAIL ADJUSTED REMAINING % TAXES BUDGET RECEIVED BUDGET RECEIVED Property Tax - 1,970,307.00 1,656,074.38 314,232.62 84.050% No LOW Property Tax Distribution 3.922,500.00 2.201,880.89 1.720,619.11 56.130% Nan -RDA Property tax 366,000.00 145,606.65 220,393.35 39.780% Statutory Tax - LQ 190,000.00 0.00 190,000.00 0.000% Statutory Tax - Riverside Cnty 80,000.00 0.00 80,000.00 0.000% Sales Tax Sales Tax Reimbursement 6.007,500.00 3.224,031.17 2,783,468.83 53.670% Document Transfer Tax 2,002,500.00 1,081,036.80 921,463.20 53.980% Transient Occupancy Tax 441,500.00 294,622.14 146,877.86 66.730% 4,600,000.00 2,491,537.04 2,108,462.96 54.160% Transient Occupancy Tax- Mitigation Measures 251.000.00 (74,135.29) 325,135.29 -29.540% Franchise Tax 1,457.730.00 842,827.97 614902.03 57.820% TOTALTAXES 21,289,037.00 11,863,481.75 9,425,555.25 55.730% LICENSE & PERMITS: Business License 298,400.00 215,962.20 82,437.80 72.370% Animal License 22,300.00 17,993.50 4,306.50 80.690% Building Permits 208,300.00 151,845.25 56,454.75 72.900% Plumbing Permits 24,400.00 22,290.75 2,109.25: 91.360% Mechanical Permits 24,800.00 23,402.00 - 1,398.00 94,360% Electrical Permits 25,200.00 22,563.97 2,636.03 89.540% Garage Sale Permits 16,100.00 10,440.00 5,660.00 64.840% Misc. Permits _ 39 900.00 33,923.11 5,97689 85 020% TOTAL LICENSES & PERMITS 659,400.00 498,420.78 160,979.22 75.590% FEES: Sale of Maps & Publications 1,885.00 380.75 1,504.25 20.200% Community Services Fees 424,594.00 352,746.01 71,847.99 83.080% Finance 7,800.00 180.00 7,620.00 2.310% Bldg & Safety Fees 312,588.00 150,663.96 161,924.04 48.200% Bldg & Safety Lease Revenue 73,100.00 57,639.72 15,460.28 78.850% SMIP Administration Fees 250.00 111.81 138.19 44.720% Planning Fees 74,522.00 48,329.50 26,192.50 64.850% Public Works Fees 320.955.00 147,051.00 173,90400 45820% TOTALFEES 1,215,694.00 757,102.75 458,591.25 62.280% Motor Vehicle In -Lieu 3,315,000.00 1,590,050.36 1,724,949.64 47.970% Motor Vehicle Code Fines 62,900.00 43,922.03 - 18,977.97 69.830% Parking Violations 27,900.00 24,990.66 2,909.34 89.570% Misc. Fines 127,900.00 60,125.28 67,774.72 47.010% Federal Govt Grants 17,693.00 27,593.00 _ (9,900.00) 155.950% County of Riverside Grant 0.00 0.00 0.00 0.000% State of California Grant 67,042.00 2,070.16 64,971.84 3.090% Fire Services Credit- Capital(10150003375010) 0.00 0.00 0.00 0.000% Fire Services Credit -Oper (10150003375000) 5,248,914.00 2,148,875.05 3,100,038.95 40.940% CVWD 16,800.00 8,400.00 8,400.00 50.000% CSA152 Assessment 253,000.00 258,859.16 (5,859.16) 102 320 TOTAL INTERGOVERNMENTAL9,137,149.00 4,164,885.70 4,972,263.30 45.580% INTEREST 444,900.00 223,120.73 221,779.27 50.150% MISCELLANEOUS Miscellaneous Revenue - 16,400.00 5,377.39 11,022.61 32.790% AB939 92,400.00 44,244.30 48,155.70 47.880% Mitigation Measures 0.00 0.00 0.00 0.000% Rental income 25,000.00 155.00 24,845.00 0.620% Advertising Coop 25,000.00 10,200.00 14,800.00 40.800% Cash Over/(Short) - 0.00 50.28 (50.28) 0.000% TOTAL MISCELLANEOUS 158,800.00 60,026.97 98,773.03 37.800% TRANSFER IN 251,541.00 41,866.02 209,674.98 16.640% TOTAL GENERAL FUND 33,156,521.00 17,608,904.70 15,547,616.30 53.110% CITY OF LA OUINTA 07/01/2012 - 03/31/2013 ALL OTHER FUNDS REVENUE DETAIL ADJUSTED REMAINING % LIBRARY: BUDGET RECEIVED BUDGET RECEIVED County of Riverside 2,043,357.00 996,319.13 1,047,037.87 4&760% Contributions - 0.00 0.00 0.00 0.000% Interest - TOTAL LIBRARY 6,600.00 3097.96 3,502.04 46.940% 2,049,957.00 999,417.09 105053991 48750% GAS TAX REVENUE: Section 2105 205,200.00 109,104.86 96,095.14 53.170% Section 2106 Section 2107 128,660.00 76,215.79 52,384.21 59.270% Section 2107.5 - 273,100.00 181,863.03 91,236.97 66.590% Section 2103 6,000.00 0.00 6,000.00 0.000% Traffic Congestion Relief 381,800.00 230,883.82 150,916.18 60.470% Interest 0.00 0.00 0.00 0.000% TOTAL GAS TAX 200.00 15.12 184.88 7 560 994,900.00 598,082.62 396,817 38 60 110% FEDERAL ASSISTANCE REVENUE: CDBG Grant - 300,350.00 0.00 300,350.00 0.000% Federal Stimulus 0.00 0.00 0.00 0.000% .Interest TOTAL FEDERAL ASSISTANCE 0.00 0.00 000 0000% 300,350.00 0.00 30035000 0000% JAG GRANT Grant Revenue 12,034.00 9,722.14 2,311.86 80.790% Interest TOTAL JAG GRANT 0.00 0.00 0 00 0.000% 12,034.00 9,722.14 2,311.86 80790% SLESF(COPS)REVENUE: SLESF (Cops) Funding 100,000.00 0.00 100,000.00 0,000% Interest _ 000 6778 (6778) 0000% TOTAL SLESF (COPS) 100,000.00 61.78 99,938.22 0 060% INDIAN GAMING Grant revenue 105,844.00 0.00 105,844.00 0.000% Interest TOTAL INDIAN GAMING 0.00 0.00 000 0000% 105,844.00 0.00 105,844.00 0.000% LIGHTING & LANDSCAPING REVENUE: Assessment 960,000.00 511,701.83 448,298.17 53.300% Developer 0.00 0.00. 0.00 0.000% Interest 0.00 0.00 0.00 0 000 % TOTAL LIGHTING & LANDSCAPING 960,000.00 511,701.83 448,298.17 53.300% RCTC RCTC Funding 0.00 0.00 - 0.00 0.000% Transfer in TOTAL RCTC 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% DEVELOPMENT AGREEMENT FUND Mitigation Measures 0.00 0.00 0.00 0,000% ..Interest 0.00 0.00 0.00 0.000% Transferin 0.00 0.00 000 0000% TOTAL DEV AGREEMENT 0.00 0.00 0,00 0.000% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CRIME VIOLENT TASK FORCE Member Contributions - Carryover Grant revenue - JABG CLET Line Interest TOTAL CRIME VIOLENT TASK FORCE ASSET FORFEITURE Interest State Adjudicated Federal Adjudicated TOTAL ASSET FORFEITURE AB 939 REVENUE: AB 939 Fees Interest Transfer In TOTAL AB 939 QUIMBY REVENUE: Quimby Fees Donations Interest TOTAL QUIMBY INFRASTRUCTURE REVENUE: Utility refund Interest Transfer in TOTALINFRASTRUCTURE PROPOSITION 1B - SB1266 Prop 1B Grant Interest TOTAL PROPOSITION 1 B SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution MSRC Funding Street Sweeping Grant Interest TOTAL SCAQ CMAQ/ISTEA State Grants Interest Transfer in TOTAL TRANSPORTATION TRANSPORTATION Developerfees Interest Donations Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest Transfer in TOTAL PARKS & RECREATION 07/01/2012-03/3112013 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 29,952.00 18,008.18 11,943.82 60.120% 198,595.00 4,158.87 194,436.13 2.090% 1.700.00 1,176.53 523.47 69.210% 100.00 356.02 (25602) 356 020% 230,347.00 23,699.60 206,647 40 10 290% 0.00 22.40 (22.40) 0,000% 0.00 0.00 0.00 0.000% 0.00 0.00 000 0.000% 0.00 22.40 (22.ao) 0.000% 0.00 0.00 0.00 0.000% 4,300.00 2,211.44 2,088.56 51.430% 0.00 0.00 0.00 0.000% 4,300.00 2,211.44 2,088.56 57 430% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 9n nnn nn on cvo no .��,. .,., ............. 0.00 0.00 0.00 0.000% 100.00 11.95 88.05 11.950 0.00 0.00 0.00 0.000% 100.00 11.95 88.05 11.950% 287,307.00 0.00 287,307.00 - 0.000% 41,200.00 33,703.77 7,436.23 81.950% 375,500.00 0.00 - 375,500.00 0.000% 0.00 0.00 0.00 0.000% 400.00 217.87 18213 54470% 417,100.00 33,981.64 383,118.36 8.150% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 - 0.000% 441,500.00 314,418.57 127,081.43 71.220% 1.800.00 5,799.27 (3,999.27) 322.180% 80,000.00 64,308.03 15,691.97 80:390% 0.00 0.00 0.00 0.000% 523,300.00 384,525.87 138,774.13 73.480% 89,200.00 88,694.00 506.00 99.430% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 89.200.00 88,694.00 506.00 99.430% 07/0112012.0313112013 - CITY OFLAQUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED CIVIC CENTER Developerfees 127,600.00 70,861.33 56,738.67 55.530% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL CIVIC CENTER 127,fi00.00 70,861.33 56,738.67 55 530% LIBRARY DEVELOPMENT Developerfees 35,500.00 18,204.00 17,296.00 51.280% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 000 0000% TOTAL LIBRARY DEVELOPMENT 35,500.00 18,204.00 17,296.00 51280% COMMUNITY CENTER Developerfees 7,400.00 7,211.60 188.40 97.450% Interest 6,000.00 1,149.54 4.85046 19160% TOTAL COMMUNITY CENTER 13,400.00 8,361.14 5,038.86 62.400% STREET FACILITY Developerfees 17,800.00 13,520:85 4,279.15 75.960% Interest 0.00 0.00 0.00 - 0.000% Transfer In _ 220000 252353 (32353) 114710% TOTAL STREET FACILITY 20,000.00 16,044.38 3,955.62 80.220% PARK FACILITY Developerfees 2,200.00 2,522.00 (322.00) 114.640% Interest 0.00 1.46 (1.46) 0.000% TOTAL PARK FACILITY 2,200.00 2,523.46 (323.46) 114.700% FIRE PROTECTION FACILITY Developerfees 29,800.00 36,223.20 (6,423,20) 12L550% Interest 0.00 0.00 0.00 0000% TOTAL FIRE PROTECTION FACILITY 29,800.00 36,223.20 (6,423.20) 121.550% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 97,500.00 33,933.93 63,566.07 34.800% Arts in Public Places Credits Applied 0.00 0.00 0.00 0.000% Insurance Recoveries 0.00 0.00 0.00 0.000% Donations 0.00 0.00 0.00 0.000% _ Interest 2,300.00 2,202.18 97.82 95 750% TOTAL ARTS IN PUBLIC PLACES 99,800.00 36,136.11 63,663.89 36.210% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 0.00 0.00 - 0.000% Transfer In 0.00 0.00 0.00 0.000% TOTAL INTEREST ALLOCATION 0.00 0.00 0.00. 0.000% 07/01/2012-03/3112013 CITY OF LA QUINTA ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED CAPITAL IMPROVEMENT FUND: CVAG 2,801,665.00 149,353.88 2,652,311.12 5.330% CVWD 0.00 0.00 0.00 0.000% County of Riverside 0.00 0.00 0.00 0.000% Surface Transportation Funding 17,913,052.00 2,074,260.60 15,838,791.40 11.580% City of Indio 0.00 0.00 0.00 0.000% LOAF 54,000.00 54,000.00 0.00 100.000 % IID 0.00 0.00 0.00 0.000% - RCTC 0.00 0.00 0.00 0.000% Vista Dunes Housing LLP 0.00 0.00 0.00 0.000% S13821-Bicycle Path Grant 0.00 0.00 0.00 0.000% State of California 0.00 0.00 0.00 0.000% APP Contribution 0.00 0.00 0.00 0.000% Developer Agreement Funding 787,444.00 381,422.76 406,021.24- 48.440% Litigation Settlements 0.00 0.00 0.00 0.000% Transfers in From Other Funds 81,013,628.00 27,574,946.44 53,438,681.56 34.040% TOTAL CIP REVENUE - 102,569,789.00 30,233,983.68 72,336,805.32 199.390% EQUIPMENT REPLACEMENT FUND: - Equipment Charges 584,824.00 389,882.16 194,941.84 66.670% Capital Contribution 0.00 0.00 0.00 0.000% Sale of Fixed Asset 0.00 0.00 0.00 0.000 Insurance Recoveries 0.00 0.00 0.00 0.000% Interest 7,300.00 5,443.06 1,856.94 74.560% Transfers In - 0.00 0.00 0.00 0.000% TOTAL EQUIPMENT REPLACEMENT 592,124.00 395,325.22 196,798.78 66.760% INFORMATION TECHNOLOGY FUND: Charges for services 491,581.00 327,720.00 163,861.00 66.670% Capital Contribution - 0.00 0.00 0.00 0.000% Sale of Fixed Asset 0.00 - 0.00 0.00 0,000 % Interest 4,200.00 2,814.86 1,385.14 67.020% Transfers in 0.00 0.00 0.00 0.000% - TOTAL INFORMATION TECHNOLOGY 495,781.00 330,534.86 165,246.14 66.670% PARK EQUIPMENT & FACILITY Charges for services 502,523.00 335,015.36 167,507.64 66.670% Interest 9,700.00 2,137.21 7,562.79 22,030% Capital Contributions 0.00 0.00 0.00 0.000% TOTAL PARK EQUIPMENT & FAC 512,223.00 337,152.57 175,070.43 65.820% SILVERROCK GOLF Green fees 3,350,773.00 2,252.016.46 1,098,756.54 67.210% Range fees 159,973.00 90,855.00 69,118.00 56.790% Resident Card - 120,000.00 101,445.00 18,555.00 '84.540% Merchandise 311,048.00 206,282.86 104,765.14 66.320% Food & Beverage 12,000.00 0.32 11,999.68 0.000% Allocated Interest Income 0.00 0.00 0.00 0.000% Insurance Recoveries - 89,123.00 100,799.25 (11,676.25) 113.100% Transfers In 0.00 0.00 - 0.00 0.000% TOTAL SILVERROCK GOLF 4,042,917.00 -2,751,398.89 1,291,518.11 68.050% - SILVERROCK GOLF RESERVE Interest 2,200.00 1,082.15 1,117.85 49.190% Transfers In 67,015.00 0.00 67,015.00 0.000% TOTAL SILVERROCK GOLF 69,215.00 1,082.15 68,132.85 1.560% LQ PUBLIC SAFETY OFFICER FUND Transfer In 2,000.00 2,000.00 0.00 100.000% Interest 100.00 72.32 27.68 72,320% TOTAL LQ PUBLIC SAFETY - 21100.00 2,072.32 27.68 98.680% SUPPLEMENTAL PENSION SAVINGS PLAN Contributions 0.00 0.00 0.00 0.000% Interest 900.00 - 435.00 465.00 48.330% TOTAL SUPPLE PENSION SAVINGS PLAN 900.00 435.00 465.00 48.330% MEASURE"A" Measure A Sales Tax 0.00 0.00 0.00 0,000% Interest 0.00 0.00 0.00 0.000% TOTAL MEASURE "A" 0.00 0.00 0.00 0.000% CITY OF LA OUINTA - GENERALFUNDEXPENDITURESUMMARY BY DEPARTMENT 0710la012 - 03/31QD13 ADJUSTED 03/31/13 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE GENERAL GOVERNMENT: LEGISLATIVE 745,759.00 458,643.90 0.00 287.115.10 61.50% CITY MANAGER'S OFFICE 576,536.00 367,310.52 0.00 209,225A8 63]1% DEVELOPMENT SERVICES 1.080.820.00 - 861,127.18 0.00 219.692.82 79.67% MANAGEMENT SERVICES 1,231,336.00 85097241 000 38036359 6911% TOTAL GENERAL GOVERNMENT 3,834,451.00 2,538,054.01 0.00 1.096.396.99 69.83% CITY CLERK 509,553.00 31650218 000 19305082 6211% TOTALCITY CLERK 609,553.00 318,502.18 0.00 193,050.82 62.11% COMMUNITY SERVICES PARKS& RECREATION ADMINISTRATI 1,001,448.00 724,854.66 0.00 276.593.34 72.38% SENIOR CENTER 425,564.00 287.653.22 0.00 137,910.78 67.59% PARKS & RECREATION PROGRAMS 181,634.00 126,331.94 0.00 65.302.06 69.55% LIBRARY 1,455,300.00 673,714.98 0.00 781.585.04 46.29% PARK MAINTENANCE 1,517,412.00 986.630.34 0.00 590.881.68 02.54% MUSEUM vno 1n1 nn _ FINANCE: FISCALSERVICES 968.281.00 749,011.07 0.00 219,269.93 77.35% CENTRALSERVICES 308,979.00 175,101.52 0.00 133,811.48 56.67% TOTAL FINANCE 1,2]],260.0 924,112.58 o.aa 353,147.41 72.35% BUILDING & SAFETY: BUILDING&SAFETY -ADMIN 290,307.00 211,51131 0.00 78.795.69 72.86% BUILDING 522.883.00 445,320.65 0.00 ]],542.35 85.17% CODE COMPLIANCE 975,951.00 721,202.88 0.00 254,748.12 73.90% ANIMAL CONTROL 424,198.00 329,652.10 0.00 94.535.90 ]7.]1% FIRE 4,986,904.00 2,223,737.18 0.00 2,763,166.82 44.59% - EMERGENCY SERVICES 191,04.00 121,644.08 0.00 69.429.92 63.66% CIVIC CENTER BUILDING-OPERATIONI 1,234,754.00 898,42792 000 33632608 ]2]6% TOTAL BUILDING & SAFETY 8,626,051.00 4,951,506.12 0.00 3,674,544.88 57.40% POLICE: _ POLICE SERVICES 12,916,491.00 6,399,612.01 0.00 0,515,878.99 49.55% TOTAL PUBLIC SAFETY 12,915,491.00 8,399,612.01 0.00 6,615,878.99 49.55% PLANNING PLANNING -ADMIN 878,625.00 680.295.05 0.00 298,329.35 66,05% CURRENT PLANNING 609.196.00 488,867.18 D00 12032882 8025% TOTAL COMMUNITY DEVELOPMENT 1,48],821.00 1,069,162.83 OAO 418.658.17 71.86% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 554.264.00 422,225.38 0.00 132,038.62 76.18% DEVELOPMENT & TRAFFIC 642,422.00 419,309.4E 0.00 223,112.52 65.27% MAINT/OPERATIONS- STREETS 1,472,683.00 991,998.39 8,838.01 471.846.60 67.36% MAINT/OPERATIONS-LTGILANDSCAP 1,446,963.00 918,947.38 0.00 528,015.62 63,51% CONSTRUCTION MANAGEMENT 1572737.00 967.317.82 ],]22.79 59769639 6151% TOTAL PUBLIC WORKS 5:689:069.00 3.719,798.45 16.580.80 1,952,709.75 65.39% TRANSFERS OUT 2,094,807.00 400,911d0 0.00 1,693,835.90 19.14% GENERAL FUND REIMBURSEMENTS (5609478.00) (3,556,610.31) 000 (1.952.80.69) 6,155% NET GENERAL FUND EXPENDITURES 35,656,107.00 19,726,918.94 16,560.80 15,912,6B7.26 5533% CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 03/31/13 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE LIBRARY FUND INTERESTADVANCE 0.00 0.00 0.00 0.00 0.00% OTHERSERVICES 29,400.00 26,460.00 0.00 2,940.00 90.00% REIMBURSE GENERAL FUND 1.696,598.00 1,648.025.71 0.00 60.572.29 97.02% TRANSFER OUT 221,279.00 0.00 0.00 22127900 000% TOTAL LIBRARY FUND 1,941,277.00 1,672,485.71 0.00 274 ]9129 8589% GAS TAX CONTRACT SERVICES 0.00 0.00 0.00 0.00 0.00% REIMBURSE GENERAL FUND 994,900.00 663,264.00 0.00 331.636.00 66.67% TRANSFER OUT 0.00 0.00 0.00 0.00 000% TOTAL GAS TAX FUND 984,900.00 663,264.00 0.00 331,63600 6667% FEDERAL ASSISTANCE FUND: TRANSFER OUT 274,985.00 38.187.57 23679743 1389% TOTAL FEDERAL ASSISTANCE FUND 274,885.00 38,18].5] 0.00 236,]9].43 1389% JAG GRANT TRANSFER OUT TOTAL JAG GRANT 12,033.00 e,]23d4 0.00 3,309.86 7249% SLESF(COPS) TRANSFER OUT TOTAL SLESF(COPS) FUND 100,000.00 0.00 0.00 100,000.00 U.00% INDIAN GAMING FUND TRANSFEROUT - 118,308.00 0.00 0.00 118,308.00 000% TOTAL INDIAN GAMING FUND 118.308.00 0.00 0.00 110.308.00 0.00% LIGHTING B LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 960,000.00 640.000.00 0.00 320,000.00 66.67% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL LTG/LANDSCAPING FUND 980,000.00 640,000.00 0.00 320.000.00 66.67% RCTC TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL RCTC 0.00 0.00 0.00 - 0.00 0.00% DEVELOPMENT AGREEMENT FUND CONSTRUCTION 0.00 0.00 0.00 0.00 0.00% REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 0.00% TRANSFEROUT 0.00 0.00 0.00 0.00 0.00% TOTAL DEV AGREEMENT FUND 0.00 0.00 0.00 0.00 0.0G% CRIME VIOLENT TASK FORCE OPERATING EXPENSES 68,490.00 39,351.88 0.00 29,138.12 57.46% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL CRIME VIOLENT TASK FORCE 68,490.00 39,351.88 0.00 29,138.12 57,46% 'AB 939 OPERATING EXPENSES 34,884.00 5,825.00 2.000.00 27,059.00 16.70% REIMBURSE GENERAL FUND 73.626.00 49,08B.00 0.00 24,537.00 66.67% TRANSFEROUT 199,490.00 0.00 0.00 199A90.00 0.00% QUIMBY FUND: CONTRACT SERVICES 200,000.00 0.00 0.00 200,000.00 0.00% OPERATING SUPPLIES 2,000.00 2,G22.66 0.00 (22.66) 101.13% REIMBURSE DEVELOPER FEES 0.00 0.00 0.00 0:00 0.00% TRANSFER OUT 8.998,032.00 20.125.50 0.00 8,977,906.50 0.22% TOTALQUIMBY 9,200.032.00 2.148.16 0.00 9,177.883.84 0.24% INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 0.00 0.00 0.00% REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 0.00% TRANSFEROUT - 242,074.00 244,737.72 0.00 (2,663.72) 101.10% TOTAL INFRASTRUCTURE 242,0(4.00 244,73]]2 0.00 (2,863]2) 101.10% CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED W3112013 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE PROPOSITION IB - SS 1266 TRANSFER OUT TOTAL PROPOSITION I B FUND 28],30].00 287,307.00 0.00 0.00 10000% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES _ 40.200.00 25.451.61 0.00 14.748.39 63.31% TRANSFER OUT 375.500.00 0.00 0.00 3]550000 000% TOTAL SOUTH COAST AIR QUALITY 415,]00.00 25,451.61 0.00 390,248.39 fi.12% CMAQ PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 000% TOTAL CMAp 0.00 0.00 0.00 0.00 000% TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00% INTEREST ON ADVANCE 19,500.00 26,395.65 0.00 (6,895.65) 135.36% CONTRIBUTION 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 2,746,645.00 1.022,858.59 0.00 1.723.786.41 3724% TOTAL TRANSPORTATION 2.766,145.00 1,049,254.24 0.00 1,716,890.76 37.93% PARKS & RECREATION INTEREST ON ADVANCE 6.000.00 3,710.58 - 0.00 2.289.42 61.84% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL PARKS & RECREATION 6,000.00 3,710.60 0.00 2,289.42 61.84% CIVIC CENTER SERVICES 0.00 1.620.90 0.00 (1,620.90) 0.00% INTEREST ON ADVANCE 35.000.00 23.302.53 0.00 11,697.47 06.58% REIMBURSE GENERAL FUND 201.939.00 134,624.00 0.00 67,315.00 66.67% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL CIVIC CENTER 236,939.00 159,547.43 0.00 ]],39157 67.34% LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00% INTEREST ON ADVANCE 9,400.00 5,995.90 0.00 3.404.10 63.79% TRANSFEROUT 0.00 6905.00 000 (690500) 000% TOTAL LIBRARY DEVELOPMENT 9.400.00 12,900.90 0.00 (3,500.90) 137.24% COMMUNITYCENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00% TRANSFEROUT 0.00 0.00 0.00 0.00 0.00% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 U00 0.00% STREETFACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00% INTEREST ON ADVANCE 10,000.00 6.513.61 0.00 3,486.39 65.14% TRANSFER OUT 0.00 0.00 0.00 0.00 0,00% TOTAL STREET FACILITY 10,000.00 6,513.61 0.00 3,486.39 65.14% PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00% TRANSFEROUT 2,200.00 2523.53 0.00 (323.53) 114.71% TOTAL PARK FACILITY 2,200.00 2,523.53 0.00 (323.53) 114.71% FIRE PROTECTION INTEREST ON ADVANCE - 4,700.00 2.918.70 0.00 1,781.30 62.10% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL FIRE PROTECTION DIF 4,709.09 2.918.70 0.00 1.781.30 62.10% ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 20,000.00 9,755.41 0.00 10.244.59 48.78% OPERATING EXPENSES-APP 4,700.00 26.94 0.00 4,673.06 0.57% ART PURCHASES 111,500.00 21,242.92 0.00, 90.257.08 19.05% TRANSFER OUT 400.000.00 0.00 0.00 400,000.90 0.00% TOTAL ART IN PUBLIC PLACES 536,200.00 31.025.27 0.00 505,174.73 5.79% INTEREST ALLOCATION FUND TRANSFEROUT 0.00 33,142.88 0.00 (33142.88) 0.00% TOTAL INT ALLOC FUND 0.00 33,142.88 0.00 (33,142.88) 0.00% CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 313V2013 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 101,858.776.00 30.116,311.08 0.00 ]1,]42,464.92 29.57% PROJECT REIMBURSEMENTS TO GEN FUND T11.013.00 117.672.60 0.00 593,340.40 16.55% TRANSFER OUT 0.00 0.00 0.00 000 000% TOTAL CAPITAL IMPROVEMENT 102.669.789.00 30,233,983.68 0.00 7233580532 2948% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 410,516.00 133,597.38 0.00 276,918.62 32.54% DEPRECIATION EXPENSES 171.701.00 0.00 0.00 171,701.00 0.00% CAPITAL PURCHASES 0.00 0.00 0.00 0.00 0.00%. TRANSFER OUT 0.00 0.00 000 000 000% TOTAL EQUIPMENT REPLACEMENT FUND 552,217.00 133,59].38 0.00 44881982 2295% INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 363,263.00 230,162.59 0.00 133,100.41 63.36% DEPRECIATION EXPENSES 78,586.00 0.00 0.00 78,586.00 0.00% CAPITAL PURCHASES 106,000.00 6,6A 23 0.00 99385]] 624% TOTALINFORMATION TECHNOLOGY 54],849.05 236,]]6.82 0.00 311,07215 4322% PARK MAINTENANCE FACILITY OPERATING EXPENSES 50,000.00 0.00 0.00 50,000.00 0.00% DEPRECIATION EXPENSES 502,523.00 0.00 0.00 502,523.00 0.00% CAPITAL PURCHASES 0.00 0.00 0.00 0.00 0.00% TRANSFEROUT 0.00 - 000 000 000 OOOY TOTAL PARK MAINTENANCE FAC 552,523.00 0.00 0.00 552,523.00 0.00 SILVERROCK GOLF OPERATING EXPENSES 3.821.023.00 2,844,221.99 0.00 976,801.01 74.44% TRANSFER OUT 61,015.02 0.00 0.00 6],015.00 0.00% TOTAL SILVERROCK GOLF 3,886,035.00 2,844,221.99 0.00 1,043,81601 7315% SILVERROCK GOLF RESERVE TRANSFER OUT 0.00 0.00 0.00 000 000% TOTAL SILVERROCK GOLF RESERVE 0.00 0.00 0.00 0.00 0.00% LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2.000.00 0.00 0.00 2.000.00 0.00% SUPPLEMENTAL PENSION SAVINGS PLAN CONTRACT SERVICE PLEMENTAL PENSION SAVINGS PLAN 12,833.00 12,832.66 0.00 0.14 100.00% MEASURE"A" - REIMBURSEGENERALFUND 412,500.00 0.00 0.00 412,500.00 0.00% TOTAL MEASURE "A" 412,500.00 0.00 0.00 412.600.00 0.00% z F'M OF TK�'9 CITY / SA / HA / FA MEETING DATE: May 21, 2013 ITEM TITLE: AMENDMENT NO. 1 TO AGREEMENT WITH A.M. LA SALLE ELECTRIC, INC. FOR PROJECT NO. LMC 2011-15, LANDSCAPE LIGHTING MAINTENANCE SERVICES FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 5 STUDY SESSION: PUBLIC HEARING: Approve Amendment No. 1 to the agreement with A.M. La Salle Electric, Inc. to continue services for one additional year for Citywide Landscape Lighting Maintenance Services, Project No. LMC 201 1 -1 5, and authorize the City Manager to execute the amendment subject to minor revisions by the City Attorney. EXECUTIVE SUMMARY: • The Citywide Landscape Lighting Maintenance Program provides for bi-weekly maintenance of landscape lighting in all landscaped areas located within the City's medians and parkways. This lighting is important for motorist safety and streetscape aesthetics. • The City has an agreement with A.M. La Salle Electric, Inc. for this maintenance work, in the amount of $83,160, which will expire on June 30, 2013. • Staff believes this to be a competitive price and therefore recommends that the City Council approve Amendment No. 1 to the agreement (Attachment 1 ). FISCAL IMPACT: This service would cost $83,160; funding is included in the Fiscal Year 2013/2014 budget. BACKGROUND/ANALYSIS: On June 19, 2012, the City Council awarded a contract to A.M. La Salle Electric, Inc. for landscape lighting maintenance work in City medians and parkways. The landscape lighting improves roadway safety as well as accentuates the landscaping in the Highway 111, Washington Street, and other City image corridors. The current contract duration is one year with up to four, one-year extensions renewable at the beginning of each fiscal year through Fiscal Year 201 6/201 7. The contract may be terminated by the City with a thirty -day notice. The contract terms allow the City and the contractor to extend the agreement as mutually agreed. Staff believes this Coachella Valley contractor has performed satisfactorily and has more competitive pricing than other local contractors. Staff therefore recommends a one-year extension to the agreement, beginning July 1, 2013 through June 30, 2014. ALTERNATIVES: Because of the time and additional cost to rebid these services, combined with the fact that staff does not believe that the City could obtain these services at a lower cost, staff does not recommend an alternative to this action. Report prepared by: James Lindsey, Maintenance Manager Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachment: 1. Amendment No. 1 to Agreement ATTACHMENT 1 AMENDMENT NO. 1 TO AGREEMENT WITH A.M. LA SALLE ELECTRIC, INC. FOR PROJECT NO. LMC 2011-15, LANDSCAPE LIGHTING MAINTENANCE SERVICES FOR LANDSCAPE & LIGHTING DISTRICT 89-1 THIS AMENDMENT NO. 1 TO THE AGREEMENT WITH A.M. LA SALLE ELECTRIC, INC. FOR PROJECT NO. LMC 2011-15, LANDSCAPE LIGHTING MAINTENANCE SERVICES FOR LANDSCAPE & LIGHTING DISTRICT 89-1 ("Amendment No. 1") is made and entered into as of the 1 day of July , 2013 ("Effective Date"), by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and A.M. La Salle Electric, Inc. ("Contractor"). A. On or about June 19, 2012, the City and Contractor entered into an Agreement for Project No. LMC 2011-15 Landscape Lighting Maintenance Services for Landscape & Lighting District 89-1. The term of this original agreement expires June 30, 2013. B. Pursuant to Section 2000, 2.0 Contract Terms of the original Agreement, the City and Contractor may extend the term of the agreement upon mutual agreement by both parties. C. Contractor and City now wish to amend the original Agreement to extend the term for one (1) additional year (first extended term) July 1, 2013 through June 30, 2014 In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: As provided in Section 2000, 2.0 Contract Terms of the existing Agreement, the City and Contractor have agreed to extend the term of the agreement for one (1) additional year, commencing July 1, 2013 through June 30, 2014. In all other respects, the original agreement shall remain in effect. IN WITNESS WHEREOF, the City and Contractor have executed this Amendment No. 1 to the Agreement with A.M. La Salle Electric, Inc. for Project No. LMC 2011-15 Landscape Lighting Maintenance Services for Landscape & Lighting District 89-1 on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation Frank J. Spevacek, City Manager Date ATTEST: Susan Maysels, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONTRACTOR: A,M. LA SALLE ELECTRIC, INC. - ,,�------ By:,. emu, Name:: a Title: Date: A.M. La Salle Electric, Inc P.O. Box 2859 68-342 Kieley Road Cathedral City, CA 92235 Twy� 4 faQukrw CITY / SA / HA / FA MEETINGDATE: May 21, 2013 AGENDA CATEGORY: ITEM TITLE: RESOLUTION SUPPORTING THE BUSINESS SESSION: GOVERNOR'S COMMITMENT TO STATE FUNDING OF THE LAKE PERRIS DAM REMEDIATION CONSENT CALENDAR: 6 PROJECT STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Adopt a Resolution in support of the Governor's commitment to state funding of the Lake Perris Dam Remediation project. EXECUTIVE SUMMARY: • The City of Perris is seeking support from area cities for state funding of the Lake Perris Dam Remediation project. The State Department of Water Resources (DWR) submitted this project as part of the Governor's 2013/ 2014 budget. • The Lake Perris reservoir stores water for delivery to the Coachella Valley Water District, the Desert Water Agency and the Metropolitan Water District of Southern California. The lake is also a state park with roughly 600,000- 1,100,000 visitors each year. • The Coachella Valley Water District supports this project and, along with the other water districts, is obligated to contribute its portion of the funding FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The project is required due to seismic safety risks discovered in 2005, which prompted the lowering of the lake's water level. The DWR indicates that the lake cannot remain at this lower level indefinitely because it is needed as an emergency supply storage facility for the State Water Project and serves as an important recreation area. The project consists of strengthening the dam foundation and reinforcing it with a stability berm, which would allow the lake to return to its previous maximum operating elevation. Construction is expected to begin in 2014 with completion at the end of 2015. DWR's estimated total project cost in the draft budget is $287 million, with the cost to be split between the state (approximately one-third) and the three water agencies that contract with the DWR to receive water from the State Water Project. State budget documents show that the state would fund its $92 million portion with $38 million from Proposition 84 bond funds, but the funding source for the remaining $54 million has not yet been identified. [Note: The total project cost from a 2006 study was $488 million, and recent negotiations between the DWR and the water districts have the total cost down in the $140 million range.] The Legislature Analyst's Office has recommended that the Legislature deny the request to begin funding this project in the upcoming budget year because the Legislature needs information about the state's cost for the project, likely funding sources, and a full vetting of the alternatives, which include: 1) reducing the lake's capacity; 2) making the lake a recreation -only facility; and 3) decommissioning the dam. ALTERNATIVES: Staff believes that adoption or rejection of the resolution will be a minor factor in the State Legislature's decision on funding this project. However, the City of Perris' goal is to get a substantial number of surrounding cities to adopt the resolution, which if realized, may influence with the Legislature to some degree. Report prepared by: Teresa Thompson, Deputy City Clerk Report approved for submission by: Susan Maysels, City Clerk RESOLUTION NUMBER 2013 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, SUPPORTING THE GOVERNOR'S COMMITMENT TO STATE FUNDING FOR THE LAKE PERRIS DAM REMEDIATION PROJECT WHEREAS, the Lake Perris State Recreation Area attracts more than 1.1 million visitors each year, generating tens of millions of dollars of economic activity for Riverside County, the Inland Empire and all of Southern California; and WHEREAS, the Lake Perris State Recreation Area offers visitors a convenient, low-cost destination to engage in a wide assortment of recreation activities, including, fishing, swimming, scuba diving, hiking, bicycling, horseback riding and rock -climbing; and WHEREAS, the Lake Perris State Recreation Area is home to a panoply of plant life, such as brittlebrush, desert encelia, sagebrush, black and white sages, buckwheat, cactus, chamise, penstemon, interior live oak, sugar bush, California poppies, phacelia and common fiddleneck; and WHEREAS, the Lake Perris State Recreation Area offers sanctuary for more than 100 species of birds, including bald eagles, Golden Eagles, hawks, falcons, roadrunners, loggerhead shrikes, larks, California thrashers, California quail, hummingbirds and ospreys; and WHEREAS, the Lake Perris Reservoir stores water for delivery to the Coachella Valley Water District which serves La Quinta; and WHEREAS, California Governor Jerry Brown has pledged $92 million in state funds to assist in the needed repairs of the Lake Perris State Recreation Area Dam, thereby restoring the water level of Lake Perris to its historic level and ensuring its legacy as a reservoir, recreation gem, and flora and wildlife refuge. NOW THEREFORE BE IT RESOLVED that the City Council of The City of La Quinta supports the Governor's commitment to State funding for the Lake Perris Dam Remediation Project. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 21 st day of May 2013, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor, City of La Quinta, CA ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, CA (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, CA T4ht 4 4 a" CITY / SA / HA / FA MEETING DATE: May 21, 2013 ITEXITITLE: DENIAL OF CLAIM FOR DAMAGES FILED BY: CONRADO AND EVELINDA GARCIA; DATE OF LOSS — MARCH 28, 2013 RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 7 STUDY SESSION: PUBLIC HEARING: Deny the claim for damages of Conrado and Evelinda Garcia in its entirety. EXECUTIVE SUMMARY: A claim was filed by Conrado and Evelinda Garcia with a reported date of loss of March 28, 2013. It was forwarded to Carl Warren & Company, the City's claims administrator. Carl Warren reviewed this claim and recommends denial. FISCAL IMPACT: The amount of the claim is approximately $6,000. BACKGROUND ANALYSIS: The claim is for repairs to the claimant's vehicle, which claimant states was damaged by street spray painting operations being performed at the intersection of Avenue 52 and Monroe Street. Carl Warren & Company has determined the stated location of the incident is in the City of Indio, and has recommended the claimant submit their claim to the appropriate city. Report prepared by: Terry Deeringer, Human Resources/General Services Manager Report approved for submission by: Frank J. Spevacek, City Manager 4 a4z,QuiRm cFM of 'Itt4'9� AGENDA CATEGORY: IT SA/HA/FA MEETING DATE: May 21, 2013 BUSINESS SESSION: ITEM TITLE: EXCUSE BOARD MEMBER KURT CONSENT CALENDAR: 8 MORTENSON'S ABSENCE FROM THE JUNE 12, 2013 INVESTMENT ADVISORY BOARD MEETING STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve a request from Board Member Mortenson to be excused from the June 12, 2013 Investment Advisory Board meeting. BACKGROUND/ANALYSIS: Board Member Mortenson requested to be excused from the June 12, 2013, Investment Advisory Board meeting due to travel outside of the country. The La Quinta Municipal Code, Section 2.06.020(B) includes the statement: "A board or commission member may request advance permission from the City Council to be absent at one or more regular meetings due to extenuating circumstances, and/or may request the City Council to excuse an absence after -the -fact where such extenuating circumstances prevented the member from seeking advance permission to be absent." If such permission or excuse is granted by the City Council, the absence shall not be counted toward the above -stated limitations. ALTERNATIVES: Deny Board Member Mortenson's request to be excused. Denial of the request would result in the absence being counted toward his limitation on absences as noted above. Report prepared by: Robbeyn Bird, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Twy� 4 faQmbrw CITY / SAMA HA / FA MEETING DATE: May 21, 2013 ITEM TITLE: PROFESSIONAL SERVICES AGREEMENT WITH NAI CONSULTING, INC. TO PROVIDE PROJECT MANAGEMENT AND CONTRACT ADMINISTRATIVE SUPPORT SERVICES FOR FISCAL YEAR 2013/2014 RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: g STUDY SESSION: PUBLIC HEARING: Approve a Professional Services Agreement with NAI Consulting, Inc. in an amount not to exceed $306,400 to provide project management and contract administrative support services for Fiscal Year 2013/2014. EXECUTIVE SUMMARY: • NAI Consulting provides the City project management and contract administrative support related to the City's Capital Improvement Program. • The City has a Professional Services Agreement (PSA) with NAI Consulting, Inc., which expires on June 30, 2013. • NAI Consulting has comprehensive knowledge of the City's operations that would not likely be replicated by another project management firm; therefore, staff recommends approval of the attached PSA for Fiscal Year 2013/2014 (Attachment 1). FISCAL IMPACT: Implementing this agreement would cost $306,400. Funds are included in the Capital Improvement Program. The hourly rates have not been increased during the past years. BACKGROUND/ANALYSIS: NAI Consulting, Inc. is a local firm that has provided contract project management, project design, and State and Federal funding administration services since 1997. These services require technical expertise that is not possessed by staff. Further, as work levels increase as well as decrease, the City can add to or deduct from the services work program. The City's consultant services selection process allows the City Council to approve consultant contracts without a request for proposals process, when warranted. NAI Consulting's flexibility and comprehensive knowledge of City operations have proven invaluable and NAI Consulting's rates are competitive with those of other firms performing similar work. Staff therefore believes NAI Consulting is the most cost effective alternative for addressing the project management and engineering support needs of the City. The PSA would be for a period of one year, from July 1, 2013 through June 30, 2014, with an option to extend for one additional year upon the mutual agreement of both the City and consultant. The City reserves the right to terminate the agreement at any time with a thirty -day written notice to the consultant. ALTERNATIVES: Due to the technical nature of the work performed by NAI Consulting, Inc. and the firsthand knowledge its president, Nick Nickerson, possesses relative to the City's Capital Improvement Program, staff does not recommend an alternative action. Report prepared by: Report approved for submission by: Attachment: 1. PSA Bryan McKinney, Principal Engineer Timothy R. Jonasson, P.E. Public Works Director/City Engineer ATTACHMENT PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and NAI Consulting, Inc. ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Project Management and Contract Administrative Support Services, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). Last revised 7-3-12 1 .5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services ("Additional Services") when directed to do so by the Contract Officer. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforeceable. Failure of Consultant to secure the Contract Manager's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time due, whether by way of compensation, restitution, quantum meruit, etc. for Additional Services provided without the appropriate authorization from the Contract Manager. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.2 of this Agreement. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Last revised 7-3-12 2 Compensation") in a total amount not to exceed Three Hundred Six Thousand, Four Hundred Dollars ($306,400) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Consultant's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement, "Additional Services." 2.2 Compensation for Additional Services. Additional services approved in advance by the Contract Manager pursuant to Section 1.6 of this Agreement, "Additional Services," shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for additional services must be approved by the La Quinta City Council. Under no circumstances shall Consultant receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of this Agreement. 2.3 Method of Billing. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. Last revised 7-3-12 3 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit C (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with Sections 8.7 or 8.8 of this Agreement, the term of this agreement shall commence on July 1, 2013 and terminate on June 30, 2014 (initial term). This agreement may be extended for One additional year(s) upon mutual agreement by both parties (extended term). 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Lloyd "Nick" Nickerson, Jr., President It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. Last revised 7-3-12 4 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, P.E., Public Works Director/City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured Last revised 7-3-12 5 (on the Commercial General Liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Last revised 7-3-12 6 Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.3 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1 . Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from Last revised 7-3-12 7 waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 9. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all Last revised 7-3-12 8 responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of Last revised 7-3-12 9 insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 20. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 INDEMNIFICATION. 6.1 General Indemnification Provision. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent Last revised 7-3-12 10 permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 6.2 Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. Last revised 7-3-12 11 a. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Desian Professionals 1. Applicability of Section 6.2(b). Notwithstanding Section 6.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 6.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 7.0 RECORDS AND REPORTS. 7.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. Last revised 7-3-12 12 7.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 7.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. Last revised 7-3-12 13 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.7. 8.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Last revised 7-3-12 14 Section 8.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, Last revised 7-3-12 15 that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Frank Spevacek, City Manager 78-495 Calle Tampico La Quinta, California 92253 To Consultant: NAI Consulting, Inc. Attention: Lloyd Nickerson, Jr. President 68-955 Adelina Road Cathedral City, CA 92234 10.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 10.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. Last revised 7-3-12 16 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Frank J. Spevacek, City Manager Date ATTEST: Susan Maysels, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney Last revised 7-3-12 17 CONSULTANT: NAI Consulting, Inc. Name: Llovd Nickerson. Jr. Title: President Date: Last revised 7-3-12 18 Exhibit A Scope of Services As directed by City Staff, the consultant's services shall include, but are not limited to the performance of the following assignments, duties and tasks: • Prepare and submit necessary documents, and coordinate with various regional, county, state and federal funding agencies to acquire and maintain funding approval. • Prepare and track project schedules. • Prepare correspondence, reports, and memorandums necessary to administer various City capital improvement projects. • Assist with bidding procedures, prepare bid summary comparisons in a table format, and make recommendations for City Council consideration to award Public Works contracts for construction. • Prepare and conduct informal request for proposals to construction support sub - consultants, summarize proposals received and make recommendations for award of Professional Services Agreements. • Monitor and report on project status, budget vs. actual expenditures, and contract time vs. actual time. • Prepare staff reports for City Council consideration, as necessary. Other work objectives may include • Preparation and/or management of the City's Development Impact Fee Update; and • Continued assistance with issues associated with the Coachella Valley Transportation Uniform Mitigation Fee (TUMF) Program. Last revised 7-3-12 19 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.2 of this Agreement, the maximum total compensation to be paid to Consultant under this Agreement is Three Hundred Six Thousand Four Hundred Dollars ($306,400.00) ("Contract Sum"). The Contract Sum shall be paid to Consultant in installment payments made on a monthly basis and in an amount identified in Consultants Schedule of Compensation attached hereto for the work tasks performed and properly invoiced by Consultant in conformance with Section 2.2 of the Agreement. Project Manager/Administrator Professional Civil Engineer Design Engineer CAD Draftsman Project Technician Secretarial Support $125.00 per hour $140.00 per hour $110.00 per hour $85.00 per hour $85.00 per hour $50.00 per hour Any reimbursable expenses shall be provided at cost, without mark-up or additional overhead. Last revised 7-3-12 20 Exhibit C Schedule of Performance Consultant shall complete all services within the TIME LINE ALLOWED BY THE TOTAL CONTRACT SUM. Last revised 7-3-12 21 Exhibit D Special Requirements None Last revised 7-3-12 22 Twy� 4 faQmbrw CITY/ SA/HA/FAMEETINGDATE: May 21, 2013 ITEM TITLE: OVERNIGHT TRAVEL FOR PRINCIPAL ENGINEER AND INSPECTOR I TO ATTEND THE JOINT POWERS INSURANCE AUTHORITY PUBLIC WORKS ACADEMY TO BE HELD JUNE 12-13, 2013 IN HUNTINGTON BEACH. CALIFORNIA RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 10 STUDY SESSION: PUBLIC HEARING: Authorize overnight travel for the Principal Engineer and Inspector I to attend the Joint Powers Insurance Authority Public Works Academy to be held June 12-13, 2013 in Huntington Beach, California. EXECUTIVE SUMMARY: • The Joint Powers Insurance Authority (JPIA) Public Works Academy provides contract administration, supervisor, liability, and risk management training for the professional development of Public Works staff. • As part of the JPIA program, the JPIA funds both the training and lodging costs for those who participate. • Overnight travel approval is required since the participants would be eligible to be reimbursed for mileage and food costs. FISCAL IMPACT: The estimated total cost for both staff members to attend this training is $594. Funds are available in the Fiscal Year 2012/2013 budget. BACKGROUND/ANALYSIS: One of the numerous training programs offered by JPIA is the Public Works Academy. This program presents strategies to transition Public Works staff from employee to supervisor, from worker to manager, and from group member to team leader. The objective is to equip employees with the necessary skills to think strategically, follow best risk management practices, and draw upon skills that will bring positive results. Designed for Public Works directors, managers, supervisors, and future supervisors, participants learn techniques they can employ when faced with making unpopular decisions, delegating tasks, and handling difficult situations. In addition, risk management topics include liability responsibilities, litigation defenses, documentation, and retention. ALTERNATIVES: The alternative would be to not approve this request. However, one of the City's priorities is to up -level staff skills through staff training and development. This academy provides staff with personal and professional growth opportunities at minimal cost to the City. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer T:hw 4 4Quurw IT / SA / HA / FA MEETING DATE: May 21, 2013 ITENITITLE: DEMAND REGISTER DATED MAY 21, 2013 RECOMMENDED ACTION: Approve the demand register dated May 21, 2013. EXECUTIVE SUMMARY: None. FISCAL IMPACT: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC H AMNTC: Demand of Cash: — City $2,142,083.08 — Successor Agency of RDA $7,670.40 — Housing Authority $86.57 — Housing Authority Commission $200.00 BACKGROUND/ANALYSIS: 11 Between City Council meetings, there is a need to pay some routine bills in order to avoid late fees being charged to the City, as well as payroll and related payroll taxes. These items are listed below: Prepaid Warrants: 99388 - 9941 1 } 99412 - 99422) 99423 - 99442) Voids} Wire Transfers} Payroll 36846 — 36862) Payroll Tax Transfers} $ 69,850.68 $ 37,090.56 $ 48,531.14 $ (2,818.08) $346,215.54 $312,183.84 $83,417.57 Payable Warrants Continued 99443 — 99579) $1,255,568.80 $ 2,150,040.05 In addition, listed below are the most significant expenditures being paid on the regular demand register. Significant Expenditures: Vendor: Account #: Amount: Purpose: Riv. Co. Sheriff Various $855,240.39 Feb -Mar Police Services Employment Dev. Dept. 101-1004-413.27-01 $47,183.00 Jan -Mar SUI Payment Vintage Associates Various $42,094.42 Apr -Park Maintenance James & Sharon Paul 101-5054-421 .44-04 $40,668.90 Lease Termination The list of wire transfers and the demand register report are attached (Attachments 1 and 2, respectively). ALTERNATIVES: None. Respectfully submitted, Report prepared by: Sandra Mancilla, Account Technician Report approved for submission by: Robbeyn Bird, Finance Director Attachments: 1 . Wire transfers 2. Demand register report ATTACHMENT 1 CITY OF LA QUINTA BANK TRANSACTIONS 4/24/13 - 5/14/13 4/24/13 WIRE TRANSFER - PERS 4/26/13 WIRE TRANSFER - ICMA 4/26/13 WIRE TRANSFER - LQCEA 4/30/13 WIRE TRANSFER - TASC 5/2/13 WIRE TRANSFER - PERS 5/2/13 WIRE TRANSFER - HEALTH PREMIUM 5/6/13 WIRE TRANSFER - LANDMARK 5/10/13 WIRE TRANSFER - ICMA 5/10/13 WIRE TRANSFER - LQCEA 5/13/13 WIRE TRANSFER - PERS 5/14/13 WIRE TRANSFER - TASC $2,607.91 $7,684.85 $299.00 $906.85 $44,350.73 $93,868.25 $142,723.57 $7,984.85 $299.00 $44,583.68 $906.85 TOTAL WIRE TRANSFER OUT $346,215.54 PREPARED04/25/2013, 17:03:46 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PROGRAM: GM346L PAGE 1 CITY OF LA QUINTA,'. CALIFORNIA ACCOUNTING PERIOD 2013/10 BANK 00 ------------------------------------------------------------------__----------------' WELLS FARGO BANK REPORT NUMBER 68 CHECK NO VENDOR NO VENDOR VOUCHER P.O. DATE - REMITTANCE AMOUNT CHECK NAME NO NO ACCOUNT (NET OF DISC/RETAIN) __________________________ TOTAL 99151* 4621 _ TOWER ENERGY GROUP 001712 04/05/2013 501-0000-511.43-34 2,818.08- ',. 2,818.08- * VOIDED 99388 6669 CAHA, BECKY 001909 04/26/2013 237-9001-702.32-07 4,501.65 4,501.65 * 4,501.65 99389 133 CALPERS LONG-TERM CARE PR PR0426 04/26/2013 101-0000-209.49-00 106.00 106.00 * - 106.00 99390 593 CAPITAL REALTY ANALYSTS 001909 04/26/2013 101-1003-413.32-07 2,500.00 2,500.00 *. 2,500.00 99391 4115 CHECKMATE TELEPHONE EXCHA 001909 04/26/2013 101-7003-431.56-52 116.37 116.37 * 116.37 99392 5674 CIGNA HEALTH CARE 001908 04/26/2013 101-0000-209.43-00 6,8.69.31 '., 6.,869.31 * 6,869.31 99393 268 COACHELLA VALLEY WATER DI 001908 04/26/2013 101-7004-431.41-19 27.96 001908 04/26/2013 101-1003-413.32-22 23.40 51.36 * 51.36 99394 3427 HSBC BUSINESS SOLUTIONS 001909 04/26/2013 101-3002-451.56-02 15.00 15.00 * 15.00 99395 2958 IMPERIAL IRRIGATION -GANG 001909 04/26/2013 218-0000-421.40-15 319.36 319.36 * 319.36 99396 3694 PAUL, JAMES & SHARON 001909 04/26/2013 101-5054-421.44-04 40,668.90 40,668.90 * 40,668.90 99397 1786 SOUTHERN CALIF GAS CO 001909 04/26/2013 501-0000-511.43-34 237.20 237.20 * 237.20 99398 150 SPARKLETTS 001907 04/26/2013 101-7003-431,56-02 180.86 001908 04/26/2013 101-5054-421.41-16 53.36 234.22 * 234.22 99399 909 STANDARD INSURANCE COMPAN 001905 04/26/2013 101-0000-209.55-00 4,.118.79 001906 04/26/2013 101-0000-209.47-00 538.38 4,657.17 * 4,657.17 99400 6006 STANDARD INSURANCE COMPAN 001907 04/26/2013 101-0000-209.48-00. 548.79 ',. 548.79 * 548.79 99401 56 TIME WARNER CABLE 001909 04/26/2013 502-0000-512.30-03 8.42 8.42 * 8.42 99402 4621 TOWER ENERGY GROUP 001909 04/26/2013 501-0000-511.43-34 3,225.68 001909 04/26/2013 501-0000-511.43-34 2,818.08 n Z m Z PREPARED04/25/2013-17:03:46 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PROGRAM: GM346L PAGE 2 CITY OF LA 9UINTA,''.. CALIFORNIA ACCOUNTING PERIOD 2013/10 BANK 00 WELLS FARGO BANK REPORT NUMBER 68 CHECK VENDOR ''.. VENDOR VOUCHER P.O.. DATE NO NO NAME NO NO REMITTANCE AMOUNT CHECK ACCOUNT --__-____--- (NET OF DISC/RETAIN) -_ TOTAL 99402 4621 TOWER ENERGY GROUP 6,043.76_-_-___---6,043.76 99403 6720 TYCO INTEGRATED SECURITY 001908 04/26/2013 101-3006-451.41-30 88.43 001908 04/26/2013 101-5055-422.41-30 54.75 001908 04/26/2013 101-3002-451.41-30 327.81 '., 470.99 * 470.99 99404 63 UNITED WAY OF THE DESERT PR0426 04/26/2013 101-0000-209.81-00 45.00 45.00 x 45.00 99405 3892 USA MOBILITY WIRELESS, IN 001909 04/26/2013 101-4002-415.41-25 77.15 j 77.15 * 77.15 99406 2956 VERIZON CA - GANG TASK FO 001909 04/26/2013 218-0000-421.42-19 280.04 280.04 x 280.04 99407 2290 VERIZON CALIFORNIA 001909 04/26/2013 101-3006-451.41-22 131.61 001909 04/26/2013 101-5054-421.41-22 280.11 001909 04/26/2013 101-7004-431.41-04 45.49 001909 04/26/2013 101-7004-431.41-04 48.27 505.48 * 505.48 99408 68 VERIZON COMMUNICATIONS 001909 04/26/2013 101-4002-415.41-22 79.99 79.99 ■ 79.99 99409 1742 VISION SERVICE PLAN - (CA 001907 04/26/2013 101-0000-209.45-00 1,200.43 1,200.43 x 1,200.43 99410 70 WAL MART COMMUNITY 001909 04/26/2013 101-3003-451.56-02 43.98 001909 04/26/2013 101-3002-451.56-02 150.11 194.09 * 194.09 99411 753 WIRELESS WATCHDOGS 001909 04/26/2013. 101-4002-415.41-25 120.00 120.00 * 120.00 ',. BANK/CHECK TOTAL 67,032.60 69,850.68 - ALL BANKS/CHECKS TOTAL 67,032.60 69,850.68 PREPARED05/02/2013'., 16:35:44 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 1 PROGRAM: CITY OF GM346L LA A,'CALIFORNIA ACCOUNTING PERIOD 2013/11 BANK 00 _____________________________________________________________________-____-_____-____________________________-_ WELLLSLS FARGOANK REPORT NUMBER 69 CHECK NO VENDOR '. VENDOR NO VOUCHER P.O. DATE ________________HECK__ REMITTANCE AMOUNT CHECK NAME __..,__________________________________________________________________________________________________________________ NO NO ACCOUNT CNET OF DISC/RETAIN) TOTAL 99412 137 BOYS & GIRLS CLUB OF COAC 001921 05/03/2013 101-3001-451.33-10 5,360.00 - 5,360.00 5,360.00 99413 268 COACHELLA VALLEY WATER DI 001921 05/03/2013 401-1870-551.45-01 264.14 001922 05/03/2013 101-3005-451.40-01 1,131.16 001922 05/03/2013 101-3005-451.40-02 1,324.84 001922 05/03/2013 101-3005-451.40-07 525.26 001922 05/03/2013 101-3005-451.40-12 4,777.52 ',. 001922 05/03/2013 101-7006-431.32-15 125.00 001927 05/03/2013 101-7004-431.41-19 10,345.48 001928 05/03/2013 101-3005-451.40-03 66.60 001929 05/03/2013 101-3005-451.40-04 814.04 001930 05/03/2013 101-3005-451.40-05 30.20 001931 05/03/2013 101-3005-451.40-14 594.70 001932 05/03/2013 101-3002-451.41-16 245.46 001933. 05/03/2013 101-5055-422.41-16 152.30 001934 05/03/2013 101-5008-419.41-16 111.18 20,507.88 * 20,507.88 99414 269 IMPERIAL IRRIGATION DIST 001923 05/03/2013 101-3005-451.40-53 32.43 001923 05/03/2013 101-3005-451.40-59 47.68 001923 05/03/2013 101-3005-451.40-61 239.33 001923 05/03/2013 101-3005-451.40-63 5.20 001923 05/03/2013 101-3005-451.40-65 13.93 001923 05/03/2013 101-3005-451.40-66 5.20 001923 05/03/2013 101-3005-451.40-62 64.02 001923 05/03/2013 101-3006-451.41-01. 927.59 001923 05/03/2013 101-5055-422.41-01 1,075.20 001935 05/03/2013 101-7004-431.41-04 1,035.37 001936 05/03/2013 101-7004-431.41-07 620.80 " 001937 05/03/2013 101-7003-431.41-01 726.97 " 001938 05/03/2013 101-7004-431.41-04 1,379.46 001939 05/03/2013 - 101-7004-431.41-07 354.76 6,527.94 6,527.94 99415 2954 NEXTEL GANG TASK FORCE 001924. 05/03/2013 218-0000-421.41-22 101.52 ',.. 101.52 101.52 99416 6509. PARA, LETICIA 001924 05/03/2013 218-0000-421.30-15 172.46 ',. 172.46 ■ 172.46 99417 150 SPARKLETTS 001.924 05/03/2013 101-7001-431.56-01 92.78 92.78 * 92.78 99418 6568 SPARKLETTS GANG TASK FORC 001924 05/03/2013 218-0000-421.56-02 27.00 ',. 27.00 * 27.00 99419 2938 STAPLES GANG TASK FORCE 001924 05/03/2013 218-0000-421.56-01 104.63 001924 05/03/2013 218-0000-421.56-01 474.06 578.69 * 578.69 PREPARED05/02/2013, 16:35:44 - ACCOUNTS PAYABLECHECK REGISTER BY BANK NUMBER PAGE 2 PROGRAM: CITY OF GM346L LA A,'ORNIA ACCOUNTING PERIOD 2013/11 BANK 00 WELLLSLS FARGO BANK REPORT NUMBER 69 CHECK NO VENDOR VENDOR NO VOUCHER P.O. DATE ____________________________________ REMITTANCE AMOUNT CHECK NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 99420 3020 TELEPACIFIC COMMUNICATION 001924 05/03/2013 101-4002-415.41-22 456.57 001924 05/03/2013 101-4002-415.41-22 323.92 001924 05/03/2013 101-4002-415.41-22 508.50 001924 05/03/2013 101-5056-425.41-22 1,020.86 001924 05/03/2013 101-3001-451.33-13 45.41 001924 05/03/2013 101-3005-451.40-04 45.41 001924 05/03/2013 101-7004-431.34-04 45.41. 001924 05/03/2013 101-3005-451.43-59 227.05 001924 05/03/2013 101-3006-451.41-22 45.41 001924 05/03/2013 101-4002-415.41-22 272.46 ',. 001925 05/03/2013 101-7004-431.34-04. 45.41 - ' 3,036.41 ■ 3,036.41 99421 56 TIME WARNER CABLE 001924 05/03/2013 502-0000-512.30-03 591.38 591.38 % 591.38 99422 2290 VERIZON CALIFORNIA 001919 05/03/2013 101-7004-431.41-04 44.11 001920 05/03/2013 101-7004-431.41-04 50.39 94.50 * 94.50 BANK/CHECK TOTAL 37,090.56 37,090.56 ALL HANKS/CHECKS TOTAL 37,090.56 37,090.56 PREPARED05/09/2013 14:15:37 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PROGRAM: GM346L PAGE 1 CITY OF LA QUINTA,-', CALIFORNIA ACCOUNTING PERIOD 2013/11 BANK 00 WELLS FARGO BANK REPORT NUMBER 70 CHECK VENDOR '', VENDOR VOUCHER P.O. DATE ___________________________________________________ NO NO NAME NO NO REMITTANCE AMOUNT CHECK ACCOUNT CNET OF DISC/RETAIN) TOTAL 99423 3644 BARON BARCLAY BRIDGE SUPP 001964 05/10/2013 101-3002-451.56-55 447.70 _ 447.70 ■ 447.70 99424 133 CALPERS LONG-TERM CARE PR PROSIO 05/10/2013 101-0000-209,49-00 106.00 106.00 * 106.00 99425 4115 CHECKMATE TELEPHONE EXCHA 001964 - 05/10/2013 101-7003-431.56-52 121.55 001968 05/10/2013 101-5006-426.51-07 184.55 306.10 * 306.10 99426 5969 COACHELLA VALLEY CONSERVA 001965 05/10/2013 101-0000-203.10-00 12,001.00 ',. 001966 05/10/2013 101-6000-343.98-00 120.01- 11,880.99 * 11,880.99 99427 268 COACHELLA VALLEY WATER DI 001969 05/10/2013 101-5055-422.41-16 82.77 001969 05/10/2013 101-3006-451.41-16 124.47 207.24 * 207.24 99428 512 CVAG 001968 05/10/2013 224-0000-203.20-00 5,512.32 ',. 5,512.32 * 5,512.32 99429 6506 DESERT BUSINESS MACHINES 001964 05/10/2013 218-0000-421.43-88 56.68 56.68 ■ 56.68 99430 7011 DESERT C A M 001964 05/10/2013 101-5008-419.43-88 750.00 750.00 > 750.00 99431 136 GAS COMPANY, THE 001964 05/10/2013 101-3002-451.41-13 96.27 001964 05/10/2013 101-5008-419.41-13 471.76 001964 05/10/2013 101-5055-422.41-13 42.66 001964 05/10/2013 101-3004-451.41-13 541.85 001964 05/10/2013 101-5055-422.41-13 108.08 1,260.62 * 1,260.62 99432 269 IMPERIAL IRRIGATION DIST 001969 05/10/2013 101-3004-451.41-01 3,506.32 001969 95/10/2013 101-3005-451.40-51 4.11 001969 05/10/2013 101-3005-451.40-52 2,847.48 001969 05/10/2013 101-3905-451.40-54 1,125.52 001969 05/10/2013 101-3005-451.40-56 1,485.14 001969 05/10/2013 101-3005-451.40-61 1,920.74 001969 05/10/2013 101-5008-419.41-.01 7,980.65 18,869.96 x 18,869.96 99433 863 IMPERIAL IRRIGATION DIST 001964 05/10/2013 401-1846-551.45-01 3,965.90 3,965.90 * 3,965.90 99434 40 NEXTEL COMMUNICATIONS. 001964 05/10/2013 101-4002-415.41-25 574.71 574.71 x 574.71 99435 2816 TIME WARNER -GANG TASK FOR 001964 05/10/2013 218-0000-421.42-16 57.93 PREPARED05/09/2013. 14:15:37 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PROGRAM: GM346L PAGE 2 CITY OF LA QUINTA, CALIFORNIA ACCOUNTING PERIOD 2013/11 BANK 00 ------------------ WELLS FARGO BANK REPORT NUMBER 70 CHECK NO VENDOR NO _____________________________________________________________ VENDOR VOUCHER P.O. DATE _____________________________________________________ REMITTANCE AMOUNT CHECK ------------------------------------------------------------------------------------------------------------------------------------ NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 99435 2816 TIME WARNER -GANG TASK FOR 57.93 x 57.93 99436 4621 TOWER ENERGY GROUP 001964 05/10/2013 501-0000-511.43-34 3,116.72 3,116.72 x 3,116.72 . 99437 63 UNITED WAY OF THE DESERT PRO510 05/10/2013 101-000.0-209.81-00 45.00 45.00 x 45.00 99438 2956 VERIZON CA - GANG TASK FO 001964 05/10/2013 218-0000-421.41-22 436.98 436.98 x 436.98 99439 2290 VERIZON CALIFORNIA 001964 05/10/2013 101-3005-451.40-16 40.62 001964 05/10/2013 101-7004-431.41-04 8.32 001964 05/10/2013 101-5054-421.41-22 415.36 464.30 x 464.30 99440 68 VERIZON COMMUNICATIONS 001964 05/10/2013 101-4002-415.41-22 79.99 79.99 x 79.99 99441 3769 WHITE, TIMOTHY 001964 05/10/2013 218-0000-421.56-02 40.00 001964 05/10/2013 218-0000-421.56-02 100.00 001964 05/10/2013 218-0000-421.56-02 60.00 200.00 x. 200.00 99442 753 WI..RELESS WATCHDOGS 001964 05/10/2013 101-4002-415.41-25 192.00 192.00 x 192.00 BANK/CHECK TOTAL 48,531.14 48,531.14 ALL BANKS/CHECKS TOTAL 48,531.14 48,531.14 PREPARED05/15/2013', 12:10:49 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PROGRAM: GM346L PAGE 1 CITY OF LA QUINTA,'.. CALIFORNIA ACCOUNTING PERIOD 2013/11 BANK 00 ------------------*-----------------------`--------------------------------------------------------------------- WELLS FARGO BANK REPORT NUMBER 71 CHECK NO VENDOR NO '. VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK ---------------------------- NAME ____________________________________________._----___--__-_--___--__-_-__---__---___----_----___---__---_ NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 99443 2 ACE HARDWARE 001976 05/14/2013 101-7003-431.56-52 892.87 892.87 * 892.87 99444 5170 ALSCO INC 001916 05/14/2013 101-7003-431.44-07 88.56 001916 05/14/2013 101-7003-431.44-07 88.56 002019 05/14/2013 101-7003-431.44-07 88.56 002062 05/14/2013 101-7003-431.44-07 88.56 354.24 * 354.24 99445 6857 ALTUM GROUP, THE 001917 05/14/2013 401-1813-551.35-07 7,515.00 7,515.00 * 7,515.00 99446 7046 ALVARADO, RAPHAEL 002085 05/14/2013 101-3000-342.60-00 65.00 65.00 * 65.00 99447 5016 ALVAREZ, MARIA ISABEL 002019 05/14/2013 101-3002-451.33-43 27.57 27.57 * 27.57 99448 16 AMERIPRIDE UNIFORM SERVIC 001917 05/14/2013 101-3002-451.42-15 60.10 002056 05/14/2013 101-3002-451.42-15 60.10 120.20 * 120.20 99449 5831 AQUATECHNEX LLC 002076 05/14/2013 101-3005-451.32-30 325.00 325.00 * 325.00 99450 447 ATCO INTERNATIONAL 002056 05/14/2013 101-7003-431.56-52 330.00 330.00 * 330.00 99451 6856 AUTOZONE 001962 05/14/2013 501-0000-511.43-40 10.78 10.78 * 10.78 99452 3644 BARON BARCLAY BRIDGE SUPP 002070 05/14/2013 101-3002-451.56-02 572.22 572.22 * 572.22 99453 1499 BEST. SIGNS INC 002069 05/14/2013 101-3002-451.56-55 873.58 873.58 * 873.58 99454 3274 BODDEN, RENATE 002019 05/14/2013 101-3002-451.33-43 68.60 68.60 * 68.60 99455 7053 BOURGEOIS, LAUREN E 002094 05/14/2013 101-5000-322.20-00 4.00 4.00 * 4.00 99456 137 BOYS & GIRLS CLUB OF COAC 002015 05/14/2013 101-3001-451.33-10 7,500.00 7,500.00 * 7,500.00 99457 7050 BP ENERGY COMPANY 002093 05/14/2013 101-1000-321.00-00 44.00 44.00 * 44.00 99458 6914 CADENCE COMMUNICATIONS IN 002045 05/14/2013 101-4001-415.30-01 51.75 PREPAREDO5/15/2013 12:10:49 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 2 PROGRAM: GM346L CITY OF LA QUINTA, CALIFORNIA ACCOUNTING PERIOD 2013/11 BANK 00 ------------------------------------------------------------------------------------------------------------------------------------ WELLS FARGO BANK REPORT NUMBER 1 CHECK NO VENDOR NO VENDOR ',. VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK ------------------------------------------------.__----___----__-----___----__----__---__---__-----_-----___-----__----_ NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 99458 6914 CADENCE COMMUNICATIONS IN 51.75 x 51.75 99459 6669 CAHA, BECKY 002056 05/14/2013 237-9001-702.32-07 3,168.75 3,168.75 x 3,168.75 99460 4905 CALIFORNIA BUILDING STAND 001960 05/14/2013 101-0000-203.06-00 626.00 001961 05/14/2013 101-5000-342.85-00 62.00- 564.00 x. 564.00 99461 449 CALIFORNIA CONTRACTORS SU 001916 05/14/2013 101-7003-431.56-52 988.85 988.85 x 988.85 99462 106 CANON FINANCIAL SERVICES, 002077 05/14/2D13 101-4002-415.43-19 3,696.52 3,696.52 x 3,696..52 99463 21 CARQUEST 001911 05/14/2013 501-0000-511.43-40 36.48 001911 05/14/2013 101-7003-431.56-52 18.62 001911 05/14/2013 501-0000-511.43-40 15.42 001911 05/14/2013 101-7003-431.56-52 47.51 001941 05/14/2013 501-0000-511.43-46 106.07 002005 _ 05/14/2013 101-7003-431.56-52 60.61 284.71 x 284.71 .99464 7054 CASA DEL REY 002094 05/14/2013 101-6000-343.05-00 286.00 286.00 x 286.00 99465 22 COW GOVERNMENT INC 001911 05/14/2013 101-4002-415.41-25 82.69 82.69 x 82.69 99466 355 CLEAN STREET 001962 05/14/2013 101-7003-431.44-10 3,583.84 3,583.84 x 3,583.84 99467 267 COACHELLA VALLEY WATER DI 002019 05/14/2013 401-1813-551.35-07 417.00 '.. 417.00 x 417.00 99468 82 COUNTY OF RIVERSIDE 001916 05/14/2013 101-5004-424.31-19 2,562.50 2,562.50 x 2,562.50 99469 3033 DATA TICKET, INC. 002019 05/14/2013 101-5004-424.31-19 491.20 002019 05/14/2013 101-5004-424.31-19 67.50- '., 002019 05/14/2013 101-5004-424.31-19 768.72 '.. 002019 05/14/2013 101-5004-424.31-19 532.33 1,724.75 x 1,724.75 99470 4208 DDL TRAFFIC INC. 002006 05/14/2013 101-7006-431.56-02 668.05 002007 05/14/2013 101-7006-431.56-02 270.00 002008 05/14/2013 101-7006-431.56-02 712.80 002008 1654 05/14/2013 101-7006-431.56-02 1,520.64 002008 1652 05/14/2013 101-7006-431.56-02 3,466.80 '', 002008 1651 05/14/2013 101-7006-431.56-02 3,186.00 PREPARED05/15/2013. 12:10:49 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE PROGRAM: GM346L 3 CITY OF LA A, CALIFORNIA ACCOUNTING PERIOD 2013/11 BANK 00 ____________________________________________________________________________________________________________ WELLLSLS FARGO BANK REPORT NUMBER 71 CHECK NO VENDOR NO ''.. VENDOR VOUCHER P.O. DATE -______-_____ REMITTANCE AMOUNT CHECK ------------------------------------------------------------- NAME NO NO _______-______-____________-_______________-___________________________ ACCOUNT CNET OF DISC/RETAIN) TOTAL 99470 4208 DDL TRAFFIC INC. 9,824.29 x 9,824.29 99471 6771 DEPARTMENT OF ANIMAL SERV 001962 05/14/2013 101-5006-426.51-07 8,378.22 8,378.22 x 8,378.22 99472 189 DEPARTMENT OF CONSERVATIO 001958 05/14/2013 101-9000-203.08-00 975.00 001959 05/14/2013 101-5000-342.81-00 48.75- 926.25 x 926.25 99473 7011 DESERT C A M 002038 05/14/2013 101-5008-419.43-88 750.00 750.00 x 750.00 99474 26 DESERT ELECTRIC SUPPLY 001944 05/14/2013 101-7004-431.56-52 165.13 001971 05/14/2013 101-7004-431.56-52 23.71 001972 05/14/2013 101-7004-431.56-52 96.54 001973 05/14/2013 101-7004-431.56-52 40.93 001974 05/14/2013 101-7004-431.56-52 171.80 001975 05/14/2013 101-7004-431.56-52 110.55 608.66 x 608.66 99475 1661 DESERT FOUNTAIN GAS SUPPL 002037 65/14/2013 101-3005-451.43-59 80.00 002056 05/14/2013 101-3003-451.51-33 8.00 88.00 x 88.00 99476 1828 EMPLOYMENT DEVELOPMENT DE 002017 05/14/2013 101-1004-413.27-01 47,183.00 '., 47,185.00 x. 47,183.00 99477 2751 FAUSTO'S POOL & SPA SERVI 002091 05/14/2013 101-1000-321.00-00 7.20 7.20 x 7.20 99478 4899 FG, CREATIVE INC 001988 05/14/2013 101-1003-413.55-07 3,500.00 001989 05/14/2013 101-1003-413.55-07 500.00 001990 05/14/2013 101-1003-413.55-07 560.00 001991 05/14/2013 101-1003-413.55-07 450.00 001992 05/14/2013 101-1003-413.55-07 674.15 001993 05/14/2013 101-1003-413.55-07 1,120.00 002009 05/14/2013. 101-1003-413.55-07 5,631.49 002009 05/14/2013 101-1003-413.55-07 10,837.67 ',. 002009 05/14/2013 101-1003-413.55-07 900.00 24,173.31 x 24,173.31 99479 6630 FIRST CHOICE A/C & HEATIN 002036 05/14/2013 101-3005-451.43-64 79.00 79.00 x 79.00 99480 31 FIRST CHOICE SERVICES 001916 05/14/2013 101-4002-415.56-27 165.47 001917 05/14/2013 101-4002-415.56-27 317.97 483.44 x 483.44 99.481 6026 FUN SERVICES 002019 05/14/2013 101-3001-451.80-05 11999.00 1,999.00 x 1,999.00 PREPARED05/15/2013 12:10:49 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 4 PROGRAM: GM346L CITY OF LA QUINTA, CALIFORNIA ACCOUNTING PERIOD 2013/11 BANK 00 _________________________________________________________________________________________________________________ WELLS FARGO BANK REPORT NUMBER 1 CHECK VENDOR VENDOR VOUCHER P.O. DATE ___________________ REMITTANCE AMOUNT CHECK NO NO NAME NO NO ACCOUNT CNET OF DISC/RETAIN) TOTAL 99482 1961 GCSAA 002014 05/14/2013 601-0000-451.53-03 365.00 365.00 ■ 365.00 99483 7055 GENERAL AIR CONDITIONING ',. 002095 05/14/2013 101-5000-322.03-00 32.40 002096 05/14/2013 101-0000-203.06-00 1.00 002097 05/14/2013 101-5000-322.03-00 32.40 002098 05/14/2013 101-0000-203.06-00 1.00 66.80 ■ 66.80 99484 4325 GUNTERSON, KRISTOPHER 001916 05/14/2013 101-7006-431.51-03 100.57 100.57 x 100.57 99485 627 HENDERSON, TERRY 001916 05/14/2013 101-1001-411.51-01 141.25 141.25 141.25 99486 5773 HENSON CONSULTING GROUP 002056 05/14/2013 101-1002-413.31-01 10,675.00 10,675.00 * 10,675.00 99487 6823 HERRIS, NICOL 002019 05/14/2013 101-3002-451.33-43 49.00 002019 05/14/2013 101-3002-451.33-43 28.00 77.00 * 77.00 99488 454 HIGH TECH IRRIGATION INC 001962 05/14/2013 101-7004-431.56-52 273.93 001962 05/14/2013 101-7004-431.56-52 108.00 '.. 001962 05/14/2013 101-7004-431.56-52 192.67 001962 05/14/2013 101-7004-431.56-52 64.96 001962 05/14/2013 101-7004-431.56-52 108.00 747.56 x 747.56 99489. 35 HOARD INC, HUGH 001987 05/14/2013 101-3004-451.43-52 246.25 246.25 z 246.25 99490 7048 HOME MANAGEMENT BY PAM LL 002087 05/14/2013 101-1.000-321.00-00 6.00 6.00 a 6.00 99491 1197 INNOVATIVE DOCUMENT SOLUT 001917 05/14/2013 101-4002-415.43-19 60.48 60.48 * 60.48 99492 6990 IRC INC 002056 05/14/2013 101-1004-413.32-07 94.15 94.15 * 94.15 99493 2104 JAYCO INDUSTRIES, LLC 002016 05/14/2013 101-3002-451.56-55 864.76 864.76 w 864.76 99494 1238 JERNIGAN'S, INC 002063 05/14/2013 101-7006-431.56-40 172.78 172.78 x 172.78 99495 4597 JOHNSON MACHINERY CO. 001962 05/14/2013 101-7003-431.44-01 430.78 430.78 x 430.78 PREPARED05/15/2013,. 12:10:49 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 5 PROGRAM: GM346L CITY OF LA QUINTA, CALIFORNIA'. ACCOUNTING PERIOD 2013/11 BANK 00 ------------------------------------------ WELLS FARGOBANK REPORT NUMBER 71 CHECK NO VENDOR NO VENDOR - '', __________________________________________________________________________________________ VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 99496 4314 JTB SUPPLY CO., INC. 001916 05/14/2013 101-7006-431.56-02 194.40 194.40 * 194.40 99497 3498 L',$ L AUTOMOTIVE 002045 05/14/2013 501-0000-511.43-40 197.13 197.13 ■ 197.13 99498 3669 LA PRENSA HISPANA 002064 05/14/2013 101-7001-431.32-07 440.00 440.00 440.00 99499 7052 LA QUINTA BARBER SHOP 002092 05/14/2013 101-1000-321.00-00 5.00 - 5.00 * 5.00 99500 315 LA QUINTA CHAMBER OF COMM 002019 05/14/2013 101-3001-451.33-04 420.00 420.00 * 420.00 99501 5714 LA QUINTA FARMS LLC 002018 05/14/2013 101-7006-431.32-15 23,750.00 23,750.00 ■ 23,750.00 - 99502 1905 LANDMARK GOLF MANAGEMENT 002019 05/14/2013 101-7004-431.34-10 6,287.00 6,287.00 x 6,287.00 99503 1763 LASALLE LIGHTING SERVICES 002011 05/14/2013 101-7004-431.32-07 700.00 002056 05/14/2013 101-7004-431.32-07 6,930.00 7,630.00 z 7,630.00 99504 217 LESLIE, JANELLE 002019 05/14/2013 101-3002-451.33-43 21.00 002019 05/14/2013 101-3002-451.33-43 _ 28.00 49.00 * 49.00 99505 1872 MACARIO'S TREE SERVICE IN 001962 05/14/2013 101-7004-431.34-04 475.00 475.00 * 475.00 99506 4063 MAGIK ENTERPRISES, INC. 002019 05/14/2013 101-5054-421.44-04 595.00 595.00 ■ 595.00 99507 7007 MAKINSON, SUSAN 002019 05/14/2013 101-0000-228.30-00 100.00 100.00 x 100.00 99508 4201 MAXWELL SECURITY SERVICES 002045 05/14/2013 101-5008-419.41-30 150.00 150.00 ■ 150.00 99509 4884 MAYSELS, SUSAN 001962 05/14/2013 101-2001-411.53-03 40.00 002073 05/14/2013 101-2001-411.53-03 61.00 '... 101.00 ■ 101.00 99510 221 MCDOWELL AWARDS 002019 05/14/2013 101-6001-463.53-01 25.38 25.38 ■ 25.38 99511 7022 MHP BUILDERS INC 001911 05/14/2013 101-5000-322.01-00 3.50 3.50 ■ 3.50 PREPARED05/15/2013 12:10:49 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE PROGRAM: GM346L 6 LA QUINTA, 'O ACCOUNTING PERIOD 2013/11 BANKCITY 00 BANK 00 ____________________________________________________________________________________________________________________ WELLS FARGO BANK BANK REPORT NUMBER 71 CHECK NO VENDOR NO ', VENDOR ',, VOUCHER P.O. DATE __________HECK__ REMITTANCE AMOUNT CHECK ------------------------------------------------------------------------------------------------------------------------------------ NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 99512 5937 MIMI'S CAFE LA QUINTA #13 002068 05/14/2013 101-3002-451.56-02 156.60 156.60 z 156.66 99513 4701 MOUNTAIN VIEW TIRE 002056 05/14/2013 501-0000-511.43-40 120.00 002056 05/14/2013 501-0000-511.43-40 1,408.60 1,528.60 * 1,528.60 99514 250 NAI CONSULTING INC 002020 05/14/2013 401-1762-551.35-07 255.00 002021 05/14/2013 401-1804-551.80-01 11000.00 002022 05/14/2013 - 401-1846-551.32-10 4,595.00 002023 05/14/2013 401-1867-551.35-07 250.00 002024 05/14/2013 401-1870-551.32-10 16.70 002025 05/14/2013 401-1871-551.35-07 625.00 ',. 002026 05/14/2013 401-1885-551.35-07 11000.00 002027 05/14/2013 401-1878-551.32-10 2,125.00 002028 05/14/2013 401-1879-551.32-10 11190.00 002029. 05/14/2013 401-1880-551.32-10 11190.00 002030 05/14/2013 401-1881-551.32-10 11190.00 002031 05/14/2013 401-1884-551.32-10 750.00 0.02032 05/14/2013 401-1868-551.32-10 11065.00 002033 05/14/2013 101-7001-431.32-07 4,645.00 19,896.70 ■ 19,896.70 99515 1065 N%,ETO, RUBEN 002056 05/14/2013 501-0000-511,43-43 675.00 675.00 x 675.00 99516 6571 NORITSU AMERICA CORPORATI 002045 05/14/2013 101-5055-422.34-04 115.00 002045 05/14/2013 101-5055-422.34-04 115.00 002045 05/14/2013 101-5055-422.34-04 125.00 002045 05/14/2013 101-5008-419.43-88 140.00 495.00 * 495.00 99517 5312 NORTH COAST MEDICAL INC 002074 05/14/2013 101-3002-451.56-02 232.72 232.72 ■ 232.72 99518. 7051 OCEAN SPRINGS TECH INC 002090 05/14/2013 101-1000-321.00-00 49.00 49.00 x 49.00 99519 41 OFFICE DEPOT 001948 05/14/2013 101-2001-411.56-01 77.75 001949 05/14/2013 101-4002-415.56-07 68.03 001950 05/14/2013 101-2001-411.56-01 14.10 001951 05/14/2013 101-4002-415.56-07. 111.42 001956 05/14/2013 502-0000-512.56-22 70.34 001957 05/14/2013 101-1004-413.56-01 10.78 001986 05/14/2013 502-0000-512.56-22 41.30 393.72 ■ 393.72 99520 1367 OFFICE TEAM 001962 05/14/2013 101-7004-431.10-05 340.00 '.. 001962 05/14/2013 101-7004-431.10-05 340.00 001962 05/14/2013 101-7004-431.10-05 340.00 PREPARED05/15/2013,. 12:10:49 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE PROGRAM.: GM346L 7 CITY OF LA A, CALIFORNIA ACCOUNTING PERIOD 2013/11 BANK 00 ---------------------------------------- WELLLSLS FARGO BANK REPORT NUMBER 71 CHECK NO VENDOR NO ________-__________-____-_________________________-____-____ '.. VENDOR '.. VOUCHER P.O. DATE _ __________ REMITTANCE AMOUNT __ CHECK NAME NO NO ACCOUNT (NET OF DISC/RETAIN) _______________.___ TOTAL 99520 1367 OFFICE TEAM 001962 05/14/2013 101-7004-431.10-05 340.00 002011 05/14/2013 101-7004-431.10-05 340.00 1,700.00 ■ 1,700.00 99521 6680 PACIFIC WEST INDUSTRIES 002048 05/14/2013 101-5008-419.43-88 1,120.00 002048 05/14/2013 101-5008-419.43-88 297.00 002048 05/14/2013 101-5008-419.43-88 326.00 002048 05/14/2013 101-5008-419.43-88 474.00 002048 05/14/2013 101-5008-419.43-88 515.00 2,732.00 ■ 2,732.00 99522 5866 PALM SPRINGS CULTURAL CEN 002048 05/14/2013 101-3001-451.80-12 2,000.00 ',. 2,000.00 ■ 2,000.00 99523 7044 PAREDES, RAQUEL 002083 05/14/2013 101-0000-228.30-00 100.00 100.00 x 100.00 99524 6966 PHOEBE'S CUSTOM EMBROIDER 001916 05/14/2013 101-5054-421.36-34 97.75 97.75 x 97.75 99525 6679 PI',.NE VALLEY ECO. PRODUCTS 001977 05/14/2013 101-7004-431.56-52 354.86 354.86 * 354.86 99526 5663 PLANIT REPROGRAPHICS SYST 001916 05/14/2013 401-1868-551.45-01 172.00 001916 05/14/2013 401-1886-551.45-01 160.80 " 001916 05/14/2013 101-7004-431.34-04 95.20 002011 05/14/2013 101-7001-431.32-07 6.00 002019 05/14/2013 101-7006-431.32-09 282.30 - '.. 716.30 ■ 716.30 99527 5127 PLUG & PAY TECHNOLOGIES I 002048 05/14/2013 101-3003-451.33-45 20.00 20.00 x 20.00 99528 2843 PREST VUKSIC ARCHITECTS, 002013 05/14/2013 401-1878-551.35-07 13,198.75 13,198.75 x 13,198.75 99529 43 PRINTING PLACE, THE 002019 05/14/2013 101-5002-424,53-01 658.80 658.80 x 658.80 99530 227 RALPHS CUSTOMER CHARGES 002079 05/14/2013 101-6002-463.51-01 23.86 002080 05/14/2013 101-3002-451.56-02 151.19 175.05 * 175.05 99531. 6816 RAMOS, DON D 002019 05/14/2013 101-3002-451.33-43 63.70 63.70 63.70 99532 254 RASA/ERIC NELSON 001917 05/14/2013 101-7002-431.33-34 380.00 001917 05/14/2013 101-7002-431.33-34 285.00 001917 05/14/2013 101-7002-431.33-34 285.00 001917 05/14/2013 101-7006-431.32-07 285.00 PREPARED05/15/2013,. 12:10:49 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE PROGRAM: GM346L B CITY OF LA A, CALIFORNIA'. ACCOUNTING PERIOD 2013/11 BANK 00 ------------------------------------------------------------------------------------------------------------ WELLLSLS FARGO BANK REPORT NUMBER 71 CHECK NO VENDOR NO ' VENDOR VOUCHER P.O. DATE ---"----"----"K REMITTANCE AMOUNT CHECK CHECK _______________________________________________________________________________________________________________________ NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 99532 254 RASA/ERIC NELSON 001917 05/14/2013 101-7002-431.33-34 337.00 1,572.00 * 1,572.00 99533 327 RBF CONSULTING INC 002019 05/14/2013 - 401-1885-551.35-07 1,912.00 002056 05/14/2013 401-1762-551.35-07 692.26 2,604.26 * 2,604.26 99534 7045 REED, SUSAN 002084 05/14/2013 101-3000-342.70-00 24.00 24.00 * 24.00 99535 97 REYNOLDS, ELAINE 002019 05/14/2013 101-3000-342.70-00 24.00 24.00 ■ 24.00 99536 412 RIVERSIDE CNTY SHERIFFS D 001995 05/14/2013 101-5054-421.36-01 512,409.82 001996 05/14/2013 101-5054-421.36-03 22,624.82 001997 05/14/2013 101-5054-421.36-23 16,964.80 001998 05/14/2013 101-5054-421.36-22 29,564.80 001999 05/14/2013 101-5054-421.36-04 119,896.04 002000 05/14/2013 101-5054-421.36-19 67,034.46 002001 05/14/2013 101-5054-421.36-13 9,243.20 002002 05/14/2013 101-5054-421.36-15 9,243.20 002003 05/14/2013 101-5054-421.36-07 31,415.93 002004 05/14/2013 101-5054-421.36-25 36,843.32 855,240.39 * 855,240.39 99537 846 RIVERSIDE COUNTY RECORDER 002019 05/14/2013 101-5004-424.34-04 32.00 32.00 * 32.00 99538 4583 RIVERSIDE COUNTY SHERIFF 001917 05/14/2013 101-5054.-421.36-50 197.28 - 197.28 * 197.28 99539 6246 RO..,JAS TKD 002019 05/14/2013 101-3003-451.33-43 252.00 252.00 * 252.00 99540 45 RUTAN & TUCKER 002035 05/14/2013 101-1001-411.32-04 16,239.37 16,239.37 * 16,239.37 99541 6729 SANTA FE BUILDING MAINTEN 002049 05/14/2013 101-3002-451.42-15 1,605.00 002050 05/14/2013 101-3604-451.42-15 2,516.00 002051 05/14/2013 101-3005-451.42-15 1,230.00 002052 05/14/2013 101-3006-451.42-15 737.00 002053 05/14/2013 101-5008-419.42-15 21825.00 002054 05/14/2013 101-5054-421.42-15 180.00 002055 05/14/2013 101-7003-431,42-15 406.00 9,499.00 * 9,499.00 99542 4945 SAWYER, DAVID 001916 05/14/2013 101-6001-463.32-10 43.95 43.95 * 43.95 99543 615 SECURITAS SEC SVCS USA IN 002019 05/14/2013 101-3000-342.60-00 72.00 PREPARED05/15/2013 12:10:49 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PAGE 9 PROGRAM: GM346L - CITY OF LA QUINTA, CALIFORNIA. ACCOUNTING PERIOD. 2013/11 BANK 00 --------------------------------------------------------------------------------------------------------------`--------------------- WELLS FARGO BANK REPORT NUMBER 71 CHECK VENDOR VENDOR VOUCHER -P.O. DATE REMITTANCE AMOUNT CHECK NO ------------------------------------------------------------------------------------------------------------------------------------ NO NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 99543 615 SECURITAS SEC SVCS USA IN 72.00 x 72.00 99544 6617 SHADOW ROCK CHURCH 002082 05/14/2013 101-0000-228.30-00 50.00 50.00 x 50.00 99545 5798 SHARK POOLS INC 001916 05/14/2013 101-7004-431.34-04 125.00 001916 05/14/2013 101-7004-431.34-04 125.00 001916 05/14/2013 101-7004-431,34-04 175.00 001916 05/14/2013 101-7004-431.34-04 150.00 001916 05/14/2013 101-7004-431.34-04 225.00 001916 05/14/2013 191-7004-431.34-04 275.00 001916 05/14/2013 101-7004-431.34-04 225.00 002019 05/14/2013 101-3001-451.33-13 225.00 002019 05/14/2013 101-3001-451.33-13 385.54 002019 05/14/2013 101-3001-451.33-13 488.75 002019 05/14/2013 101-3005-451.43-59 169.15 2,568.44 x 2,568.44 99546 6165 SIEMENS INDUSTRY INC 00206.5 05/14/2013 101-7006-431.56-02 1,125.21 _ 002066 05/14/2013 101-7006-431.56-02 2,774.62 002067 05/14/2013 101-7006-431.32-20 873.07 4,772.90 4,772.90 99547 4249 SILVERROCK RESORT 002058 05/14/2013 101-3001-451,80-05 181.00 002059 05/14/2013 101-3001-451.33-04 5.00 - 002060 05/14/2013 101-0000-203.04-00 25.00 211.00 x 211.00 99548 463 SMITH PIPE & SUPPLY CO 002010 05/14/2013 101-7004-431.56-52 502.78 002045 05/14/2013 101-7004-431.56-52 91.41 594.19 x 594.19 99549 7047 SMITH, JEAN 002086 05/14/2013 101-3000-342.70-00 16.62 16.62 ■ 16.62 99550 7049 SOLA LITE OF COACHELLA VA 002089 05/14/2013 101-1000-321.00-00 121.00 121.00 x 121.00 99551 3699 SOUTH COAST A.Q.M.D. 002019 05/14/2013 101-3002-451.41-30 116.61 116.61 x 116.61 99552 6635 SPECOPS SOFTWARE 002081 05/14/2013 502-0900-512.43-01 613.00 613.00 x 613.00 99553 48 STAPLES ADVANTAGE 001911 05/14/2013 101-4002-415.56-27 40.45 001916 05/14/2013 101-3002-451.56-55 215.99 001951 05/14/2013 101-4002-415.56-07 80.71 001951 05/14/2013 101-4001-415.56-01 57.23- ',. 001952 05/14/2013 101-4001-415.56-01 68.47 001953 05/14/2013 101-4002-415.56-07 35.43 PREPARED05/15/2013, 12:10:49 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PROGRAM: GM346L PAGE 10 CITY OF LA QUINTA, CALIFORNIA - ACCOUNTING PERIOD 2013/11 BANK 00 _____________________________________________________________________________________ WELLS FARGO BANK REPORT NUMBER 71 CHECK NO VENDOR NO '.. VENDOR VOUCHER P.O. DATE _______________________________________________ REMITTANCE AMOUNT CHECK - NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 99553 48 STAPLES ADVANTAGE 001954 05/14/2013 101-3001-451.56-01 31.92 001955 05/14/2013 101-3001-451.56-01 205.30 001978 05/14/2013 101-3002-451.56-.01 48.39 001979 05/14/2013 101-3002-451.56-01 125.41 001980 05/14/2013 101-3002-451.56-01 36.70 001981 05/14/2013 101-7001-431.56-02 337.06 001982 05/14/2013 101-5001-424.56-01 76.33 001983 05/14/2013 101-5001-424.56-01 31.83 001984 05/14/2013 101-6001-463.56-01 82.90 001985 05/14/2013 101-6001-463.56-01 63.17 ',. 1,422.83 x 1,422.83 99554 5565 STATE OF CALIFORNIA DEPAR 001916 05/14/2013 101-3006-451.34-04 225.00 001916 05/14/2013 101-5008-419.34-04 225.00 - 450.00 ■ 450.00 99555 6818 STATEWIDE STRIPES INC 001962 1578 05/14/2013 101-7003-431.33-65 8,838.01 8,838.01 x 8,838.01 99556 6730 STEP ONE POS INC 002078 05/14/2013 101-4001-415.56-01 86.39 86.39 * - 86.39 99557 5409 STONES, CAM AUTOMOTIVE I 001916 05/14/2013 501-0000-511.43-40 652.69 652.69 * 652.69 99558 6820 STUDIO E ARCHITECTS 001917 05/14/2013 401-1813-551.35-07 10,888.92 10,888.92 ■ 10,888.92 99559 179 SUNGARD PUBLIC SECTOR INC 002056 05/14/2013 101-1004-413.53-05 160.00 160.00 x 160.00 99560 53 SUNLINE TRANSIT AGENCY 002071 05/14/2013 101-0000-203.05-00 1,818.00 002072 05/14/2013 101-4000-341.30-00 144.00- 1,674.00 ■ 1,674.00 99561 54 TAG/AMS INC 002056 05/14/2013 101-1004-413.32-10 65.00 65.00 x 65.00 99562 6830 TALL MAN GROUP INC 002019 05/14/2013 401-1813-551.34-04 577.50 002019 05/14/2013 401-1813-551.34-04 7,425.00 002019 05/14/2013 401-1813-551.34-04 10,255.00 18,257.50 * 18,257.50 99563 333 TERRA NOVA PLANNING & RES 001994 05/14/2013 101-6001-463.32-10 12,200.88 12,200.88 12,200.88 99564 6522 TILLMAN 002019 05/14/2013 101-3001-451.33-04 1,458.00 002019 05/14/2013 101-3001-451.53-01 9,230.84 10,688.84 30,688.84 PREPARED05/15/2013', 12:10:49 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PROGRAM: GM346L PAGE 11 CITY OF LA ACCOUNTING PERIOD 2013/11 BANK 00 WELQUILS WELLS FARGO BANK FARGO BANK REPORT NUMBER 71 CHECK NO VENDOR NO '. VENDOR '.. VOUCHER P.O. DATE _________________HECK__ REMITTANCE AMOUNT CHECK NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL 99565 57 TOPS'N BARRICADES INC 001916 05/14/2013 101-7003-431.56-46 367.42 001944 05/14/2013 101-7003-431.56-46 137.21 001944 - 05/14/2013 101-7003-431.56-46 43.15 001944 05/14/2013 101-7003-431.56-46 156.60 001944 05/14/2013 101-7003-431.56-46 49.68 001944 05/14/2013 101-7003-431.56-46 325.40 001944 05/14/2013 101-7003-431.56-46 483.84 001944 05/14/2013 101-7003-431..56-46 56.81 ',. 001944 05/14/2013 101-7004-431.56-40 68.58 1,688.69 ■ 1,688.69 99566 58 TRAFFEX ENGINEERS INC 002056 05/14/2013 101-7006-431.32-08 14,695.00 14,695.00 x 14,695.00 99567 60 TRULY NOLEN INC 001916 05/14/2013 101-3005-451.56-52 150.00 001942 05/14/2013 101-7004-431.34-04 150.00 001943 05/14/2013 101-7004-431.34-04 150.00 450.00 x 450.00 99568 62 UNDERGROUND SERVICE ALERT 001962 05/14/2013 101-7006-431.56-02 48.00 002011 05/14/2013 101-7003-431.56-52 63.00 111.00 * 111.00 99569 6030, UNITED ROTARY BRUSH CORPO 002061 05/14/2013 501-0000-511.43-46 706.24 706.24 * 706.24 99570 6133 US AIR CONDITIONING DISTR 002039 05/14/2013 101-3002-451.43-01 16.96 002040 05/14/2013 101-3006-451,43-01 59.64 '., 002041 05/14/2013 101-7003-431.56-52 13.56 002042 05/14/2013 101-5055-422.43-61 52.37 002043 05/14/2013 601-0000-451.43-65 24.75 002044 05/14/2013 101-5008-419.43-88 15.22 002045 05/14/2013 101-3006-451.43-01 7.00- 175.50 * 175.50 99571 6757 VACATION RENTAL COMPLIANC 002056 05/14/2013 101-6001-463.32-10 2,400.00 2,400.00 ■ 2,400.00 99572 2431 VINTAGE ASSOCIATES 001912 05/14/2013 101-7004-431.34-04 12,200.00 001913 05/14/2013 101-3004-451.30-96 560.00 001914 05/14/2013 101-3005-451.34-04 27,907.00 001915 05/14/2013 101-3006-451.34-04 425.00 001916 05/14/2013 101-7004-431.56-02 136.94 001916 05/14/2013 101-7004-431.56-02 75.34 001916 05/14/2013 101-7004-431.56-02 102.64 001948 05/14/2013 101-3005-451.32-55 687.50 42,094.42 ■ 42,094.42 99573 6548 WALTERS WHOLESALE ELECTRI 001962 05/14/2013 101-7006-431.56-02 217.73 001962 05/14/2013 101-7006-431.56-02 7.87 PREPARED05/15/2013, 12:10:49 ACCOUNTS PAYABLE CHECK REGISTER BY BANK NUMBER PROGRAM: GM346L PAGE 12 CITY OF LA QUINTA,... CALIFORNIA ACCOUNTING PERIOD 2013/11 BANK 00 -------------- WELLS FARGO BANK REPORT NUMBER 71 CHECK. ----.---------- VENDOR -- " ------------------'----'- ', VENDOR VOUCHER ---- DATE---------------------------------- P.O. DATE ----------- -- NO NO NAME NO NO REMITTANCE AMOUNT CHECK ----------------------------------------------------------------------------------------------- ACCOUNT (NET OF DISC/RETAIN) TOTAL 99573 6548 WALTERS WHOLESALE ELECTRI 001962 05/14/2013 101-7004-431.56-52 62.11 001962 05/14/2013 101-7004-431.56-52 611.83 899.54 ■ 899.54 99574 6135 WELLNESS WORKS 002075 05/14/2013 101-1004-413.32-07 144.00 144.00 * 144.00 99575 4451 WHITE CAP CONSTRUCTION SU 002019 05/14/2013 101-3005-451.56-52 171.10 171.10 ■ 171.10 99576 4401 WILLDAN FINANCIAL SERVICE 001946 05/14/2013 740-0000-234.10-00 697.38 001947 - 05/14/2013 735-0000-234.10-00 128.85 826.23 ■ 826.23 99577 6502 WILSON, RICHARD ELECTRIC 002045 05/14/2013 101-5008-419.43-88 70.00 002045 05/14/2013 101-5008-419.43-88 90.00 160.00 * 160.00 99578 1927 WOODARD GROUP, THE 002088 05/14/2013 101-1000-321.00-00 12.00 12.00 x 12.00 99579 853 ZUMAR INDUSTRIES, INC 001962 05/14/2013 101-7003-431.56-46 455.88 455.88 ■ 455.88 BANK/CHECK TOTAL 1,255,568.80 1,255,568.80 ',. ALL BANKS/CHECKS TOTAL 1,255,568.80 1,255,568.80 PREPARED 04/25/2013, 10:04:50 CITY OF LA QUINTA, CALIFORNIA PAGE 1 PROGRAM: GM313U ACCOUNTS PAYABLE UPDATE LIST REPORT NUMBER 115 GROUP NUMBER 01916 VOID CHECK GROUP ACCOUNTING PERIOD: 10/2013 GROUP USER ID SMANCILLA GROUP CREATED BY SMANCILLA GROUP UPDATED BY SMANCILLA TRANS# TRANS DATE VOUCHER BK ACCOUNT NUMBER PROJ P.O. VENDOR SEQ VENDOR NAME INVOICE NUMBER AMOUNT DESCRIPTION 1 DESCRIPTION 2 DUE DATE CHECK# CHECK DATE TYPE LAST TRANS DISC/RETAINAGE WORK ORDER JOB# FACILITIES IO _-_--_...------------------------------------------------------------------------------------------------------------------ 100 04/25/2013 001712 00 501-0000-511.43-34 0004621 00 TOWER ENERGY GROUP 9753117IN 2,818.08- VEHICLE FUEL 00/00/0000 0099151 04/05/2013 N GROUP TOTALS COUNT: I MOUNT: 2,818.08- T4hf 4 4 QUM& CITY / SA / HA / FA MEETING DATE: May 21, 2013 ITEM TITLE: RESOLUTION TO ADOPT IMPLEMENTATION AGREEMENT FOR COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS TO ESTABLISH A REGIONAL PACE PROGRAM RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 1 Adopt a resolution approving the form of, and authorizing the execution and delivery of, the Implementation Agreement authorizing the Coachella Valley Association of Governments to implement, manage and administer one or more clean energy programs and directing and authorizing certain other actions in connection therewith. EXECUTIVE SUMMARY: • The Coachella Valley Association of Governments ("CVAG") Executive Committee approved the recommendation of the Energy & Environmental Resources Committee to move forward to establish a regional Property Assessed Clean Energy (PACE) program. • The PACE program provides financing tools allowing residential and commercial property owners to voluntarily undertake energy efficiency projects. • Member agencies are being asked to consider an Implementation Agreement ("Agreement") (Attachment 1), which would authorize CVAG to create the Clean Energy/PACE program for this region. • To move the PACE program forward as soon as possible, CVAG is asking member agencies to approve the Agreement before the Executive Committee's next meeting on June 3, 2013. FISCAL IMPACT: None. The funding source for PACE is private financing made available through Ygrene Energy Fund, who was selected by CVAG to develop, administer and finance the PACE program. Participating property owners pay for retrofits, typically over a 15 to 20 year term, via an annual special tax on their property tax bill. BACKGROUND/ANALYSIS: Beginning in 2011, CVAG Executive Committee directed CVAG staff to research a regional program that would allow property owners in all member cities and the unincorporated areas of Riverside County to take advantage of PACE financing. Recent changes to state law enabled CVAG to set up financing programs in which property owners may obtain financing for the acquisition, installation and improvement of energy efficiency, water conservation and renewable energy improvements to homes and/or commercial buildings. (A list of eligible improvements is included as Attachment 2.) Approving the proposed resolution and agreement would allow La Quinta property owners to participate in a community facilities district (CFD) administered by Ygrene Energy Fund to work with PACE applicants and local contractors to facilitate improvements. Property owners who choose to obtain financing can repay it through assessments or special taxes on their property tax bills over a set period of time. PACE financing requires little or no up -front cost to the property owner, and if the property is sold before the investors are repaid, the new owner will, unless a prepayment is arranged, assume responsibility for the remaining assessments or special taxes as part of the property's annual tax bill. PACE financing enables opportunity to generate savings on utility bills for property owners, stimulate construction and building activity, reduce peak energy demand, and increase property values. Under the SB 555 framework, which CVAG used to model this program, only property owners who choose to seek financing through the CFD for energy and water related improvements to their property and unanimously vote to annex their property into the CFD will be subject to the program. They "vote" into the district by participating in the program. No property owner will be annexed into the CFD or subject to any part of this program without expressing willing unanimous consent by the property owner(s). CVAG requires an approved Agreement to form the CFD and implement a regional PACE program. In order for it to become effective, the Agreement requires approval and execution by CVAG member agencies. Once approved, member jurisdictions will be able to participate in CVAG's regional PACE program and CVAG staff will be available to assist, as needed. The Agreement also allows the CVAG Executive Committee to consider other PACE programs, which individual CVAG member jurisdictions would have the discretion to participate in. In preparation for launch of the PACE program, Ygrene Energy Fund will provide an introductory workshop about PACE financing as well as contractor training workshops to help local contractors use PACE financing to help their customers with energy efficiency, renewable energy, and water conservation projects. ALTERNATIVES: As the PACE program would benefit City residents at no cost to the City, staff has no alternatives. Report prepared by: Chris Escobedo, Assistant to City Manager Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1. Agreement 2. List of eligible improvements RESOLUTION NO. 2013 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF AN IMPLEMENTATION AGREEMENT AUTHORIZING THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS TO IMPLEMENT, MANAGE AND ADMINISTER ONE OR MORE CLEAN ENERGY PROGRAMS AND DIRECTING AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH WHEREAS, the City of La Quinta ("City") is a party to the Coachella Valley Association of Governments ("CVAG") Joint Powers Agreement dated on or about November, 1973, as amended and restated on June 26, 1989, and as further amended and restated on July 14, 1998 (collectively, the "Joint Powers Agreement") pursuant to which CVAG was formed to assist its members in coordinating and improving the planning and delivery of governmental responsibilities common to all member entities within the local region; WHEREAS, the Joint Powers Agreement provides that six or more members of CVAG, or if approved by the CVAG Executive Committee, two or more members of CVAG, may execute an implementation agreement for the purpose of authorizing CVAG to implement, manage and administer area -wide and regional programs in the interest of the local public welfare; WHEREAS, the City has determined that it is in the best interests of the City and is beneficial to its residents to execute and deliver an implementation agreement (the "Implementation Agreement") authorizing CVAG to implement, manage and administer one or more clean energy programs (each, a "Clean Energy Program"): (1) by forming a community facilities district within the jurisdictional boundaries of the parties to the Implementation Agreement and levying special taxes therein to finance the acquisition, installation, and improvement of energy efficiency, water conservation, and renewable energy improvements permanently affixed to or on real property and in buildings, whether the real property or buildings are privately or publicly owned, all in accordance with the Mello -Roos Community Facilities Act of 1982 as amended, including as amended by Senate Bill No. 555 (Statutes 2011, chapter 493) ("SB 555") and other state laws, and/or Resolution No. 2013- (description) Adopted: (date) Page 2 (2) by forming an assessment district within the jurisdictional boundaries of the parties to the Implementation Agreement and levying special assessments therein to finance certain energy efficiency improvements as provided by AB 81 1 , enacted by the State Legislature on June 30, 2008, and codified at Streets and Highways Code sections 5898.10 et. seq. ("AB 811 "); WHEREAS, the Implementation Agreement authorizes the CVAG Executive Committee, in its sole discretion, to determine whether to establish a Clean Energy Program under SB 555 or a Clean Energy Program under AB 811 on behalf of the parties to the Implementation Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council (the "Council"] finds and determines that the foregoing recitals are true and correct SECTION 2. The form of the Implementation Agreement as presented to the Council is hereby approved. The Mayor (or his or her designee) is hereby authorized and directed to execute and deliver the Implementation Agreement on behalf of the City, which shall be in substantially the form presented to this meeting, with such changes therein, deletions therefrom and additions thereto as the City Manager of the City (or his or her designee) and the City Attorney of the City shall approve, which approval shall be conclusively evidenced by the execution and delivery of the Implementation Agreement. SECTION 3. The City Manager of the City (or his or her designee) and such other City officers and employees, as appropriate, are hereby authorized and directed, jointly and severally, to do any and all things, and to execute and deliver any and all documents, which any of them may deem necessary or desirable in order to implement the Implementation Agreement and otherwise to carry out, give effect to and comply with the terms and intent of this Resolution; and all such actions heretofore taken by such officers are hereby ratified, confirmed and approved. SECTION 4. All consents, approvals, notices, orders, requests and other actions permitted or required by the City in connection with the implementation, management or administration of any Clean Energy Program under the Implementation Agreement after the execution and delivery of the Implementation Agreement may be given or taken by the City Manager of the City (or his or her designee) and the City Attorney of the City, without further authorization by this Council, and the City Manager (or his or her designee) and the City Attorney of the City are hereby authorized and directed to give any such consent, approval, notice, Resolution No. 2013- (description) Adopted: (date) Page 3 order or request and to take any such action which such officers may deem necessary or desirable to further the purposes of this Resolution. Section 5. This Resolution shall take effect from and after its adoption. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 21 st day of May, 2013, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California Resolution No. 2013- (description) Adopted: (date) Page 4 ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ATTACHMENT 1 IMPLEMENTATION AGREEMENT AUTHORIZING THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS TO IMPLEMENT MANAGE AND ADMINISTER THE CLEAN ENERGY PROGRAM THIS IMPLEMENTATION AGREEMENT is made and entered into on the day of, 2013 (this "Agreement") pursuant to Government Code Section 6500 et seq., other pertinent provisions of law, and the Coachella Valley Association of Governments Joint Powers Agreement entered into on or about November, 1973, as amended and restated on June 26, 1989, and as further amended and restated on June 16, 1998 (collectively, the "Joint Powers Agreement'), by and between six or more, or if approved by the CVAG Executive Committee, two or more, of the following public agencies: (a) County of Riverside (b) City of Coachella (c) City of Indio (d) City of La Quinta (e) City of Indian Wells (f) City of Palm Desert (g) City of Rancho Mirage (h) City of Cathedral City (i) City of Palm Springs 0) City of Desert Hot Springs (lc) City of Blythe I2ECITALS A. Each member and party to this Agreement is a governmental entity established by law with full powers of government in legislative, administrative, financial and other related fields. The Coachella Valley Association of Governments ("CVAG") was formed so that its members might coordinate and improve the planning and delivery of governmental responsibilities common to all member entities within the local region. B. The purpose of this Agreement is to authorize CVAG pursuant to the Joint Powers Agreement to implement, manage and administer a SB 555 Clean Energy Program and/or an AB 811 Clean Energy Program as described herein within the jurisdictions of the parties to this Agreement and to adopt ordinances and resolutions pertaining to same. C. Each party to this Agreement is a member of CVAG and is also a local agency defined in the Mello -Roos Community Facilities Act of 1982, as amended, including as amended by Senate Bill No. 555 (Statutes 2011, chapter 493) ( the "Act"). Each party has the power under the Act and other state laws to establish a clean energy program ("SB 555 Clean Energy Program") by forming a community facilities district within such party's jurisdictional boundaries and levying special taxes therein to finance the acquisition, installation, and improvement of energy efficiency, water conservation, and renewable energy improvements permanently affixed to or on real property and in buildings, whether the real property or buildings are privately or publicly owned (the "Authorized Improvements"), all in accordance with the Act. D. Section 53316.2 of the Act permits the legislative bodies of two or more local agencies to enter into ajoint community facilities agreement orjoint exercise of powers agreement to exercise any power authorized by the Act if the legislative body of each entity adopts a resolution declaring that the joint agreement would be beneficial to the residents of that entity. Each party to this Agreement has determined that it is in its best interests and would be beneficial to its residents to join together with other parties to this Agreement and authorize CVAG to implement the SB 555 Clean Energy Program on behalf of such parties through the formation of a community facilities district under the Act within the jurisdictions of the parties to this Agreement and the levy of special taxes therein to finance the Authorized Improvements and to otherwise authorize CVAG to implement, manage and administer the SB 555 Clean Energy Program for the parties. This Agreement, together with the Joint Powers Agreement, is intended to satisfy the provisions of Section 53316.2 of the Act. At the sole discretion of the CVAG Executive Committee, said SB 555 Clean Energy Program would be in addition to or an alternative to an AB 811 Clean Energy Program. E. Assembly Bill 811, enacted by the State Legislature on June 30, 2008, and codified at Streets and Highways Code sections 5898.10 et seq. ("AB 811") permits cities and counties to assist property owners who desire to undertake energy -efficient improvements, such as high -efficiency air conditioners, or install renewable energy projects, such as solar panels. The CVAG members and parties to this Agreement have the common power to implement and administer contractual assessment programs pursuant to AB 811 (the "AB 811 Clean Energy Program") to finance such improvements and projects within their jurisdictions. Each party to this Agreement has determined that it is in its best interests and would be beneficial to its residents to join together with other parties to this Agreement and authorize CVAG to implement an AB 811 Clean Energy Program on behalf of such parties through a contractual assessment program as permitted by AB 811 to assist property owners in financing the cost of installing distributed generation renewable energy sources or making energy efficiency improvements that are permanently affixed to real property. At the sole discretion of the CVAG Executive Committee, said AB 811 Clean Energy Program would be in addition to or an alternative to the SB 555 Clean Energy Program. 1. PURPOSE AND POWERS. 1.1 Purpose of the Agreement. Each party to this Agreement has the common power Under the Act and other state laws to establish the SB 555 Clean Energy Program by forming a community facilities district within such party's jurisdictional boundaries and levying special taxes therein to finance the acquisition, installation, and improvement of the Authorized Improvements, all in accordance with the Act. Each party to this Agreement also has the common power to establish a Clean Energy Program under AB 811 and other state laws, whereby contractual assessment financing can be made available to eligible property owners within that party's jurisdictional boundary. The purpose of this Agreement is to jointly exercise either or both of the foregoing common powers to implement, manage and administer the SB 555 Clean Energy Program and/or the AB 811 Clean Energy Program on behalf of the parties to this Agreement , (1) through the formation of a community facilities district within the jurisdictions of the parties to this Agreement and the levy of special taxes therein, in the case of the SB 555 Clean Energy Program, or (2) through the formation of an assessment district within thejurisdictions of the parties to this Agreement and the levy of special assessments therein, in the case of the AB 811 Clean Energy Program. The CVAG Executive Committee, in its sole discretion, shall determine whether to establish the SB 555 Clean Energy Program and/or the AB 811 Clean Energy Program on behalf of the parties to this Agreement. Each party hereto consents to the formation of a coin inunity facilities district and/or establishment of an AB 811 Clean Energy Program by CVAG within such party's jurisdictional boundaries and consents to the assumption of jurisdiction by CVAG for the proceedings, the levy, collection and enforcement of the special tax and the incurrence of debt. 1.2 Powers. CVAG through its Executive Committee is hereby authorized to perform all necessary functions to fulfill the purposes of this Agreement. CVAG shall have the power in its own name to do any of the following: a. To exercise jointly the common powers of its members under the Act and/or AB 811 and other state laws to provide for the implementation, management and administration of the Clean Energy Program; b. To make and enter into contracts; C. To contract for the services of engineers, attorneys, planners, program administrators, financial consultants and separate and apart therefrom to employ such other persons, as it deems necessary; d. To incur debts, liabilities or obligations; e. To adopt rules, regulations, policies, bylaws and procedures governing the operation of CVAG in accordance with the enumerated purposes contained herein; To apply for an appropriate grant or grants under any federal, state, or local programs for assistance in developing the Clean Energy Program; g. To receive gifts, contributions and donations of property, funds, services and other forms of financial assistance from persons, firms, corporations and any governmental entity; To acquire, hold, and dispose of property; To acquire, construct, manage, maintain, and operate any buildings, works, or improvements; j. To sue and be sued in its own name; and k. To the extent not herein specifically provided for, to exercise any powers in furtherance of the purpose of this Agreement in the manner of and according to the methods provided under applicable laws. ADMISSION AND WITHDRAWAL OF PARTIES 2.1 Admission of New Parties It is recognized that public entities, other than the original parties, may wish to participate in this Agreement. Additional Coachella Valley public entities may become parties to this Agreement upon such terms and conditions as provided by the General Assembly or Executive Committee. 2.2 Withdrawal Each party hereto shall participate in this Agreement until the purposes set forth in this Agreement are accomplished and shall not withdraw until the termination of this Agreement pursuant to Section 3.1. TERMINATION AND DISPOSITION OF ASSETS 3.1 Termination. The term of this Agreement shall extend to December 31, 2043 or the date on which a notice of cessation of special tax lien has been recorded with respect to all properties 6 participating in the Clean Energy Program and all debt incurred with respect to the Clean Energy Program is repaid in full and no longer outstanding, whichever is later. Subject in all respects to the preceding sentence, termination shall be accomplished by written consent of all of the parties in the event that no communities facilities district has been formed. 3.2 Distribution of Property and Funds. In the event of the termination of this Agreement, any property or funds of CVAG relating to the Clean Energy Program following the discharge of all obligations shall be disposed of as the Executive Committee shall determine. The Executive Committee shall consider, to the extent legally possible, the objective of returning to each party a proportionate return on the contributions made by such parties, less previous returns, if any. IV. MISCELLANEOUS 4.1 Effective Date. This Agreement shall be effective and CVAG shall be authorized to proceed under this Agreement when this Agreement has been executed by any six or more, or if approved by the CVAG Executive Committee, two or more, of the public agencies enumerated herein. 4.2 Partial hnvalidity. If any one or more of the terms, provisions, sections, promises, covenants or conditions of this Agreement shall to any extent be adjudged invalid, unenforceable, void or voidable for any reason whatsoever by a court of competentjurisdiction, each and all of the remaining terms, provisions, sections, promises, covenants and conditions of this Agreement shall not be affected thereby and shall be valid and enforceable to the fullest extent permitted by law. 4.3 Amendments. This Agreement may be amended from time to time with the approval of not less than two-thirds (2/3) of the members to the Agreement; provided that no amendment may be permitted that would impact powers or purpose of this Agreement or have an adverse impact on the Clean Energy Program. 4.4 Arbitration. Any controversy or claim between any two o, more parties to this Agreement, or between any such party or parties and CVAG, with respect to disputes, demands, differences, controversies, or misunderstandings arising in relation to interpretation of this contract, or any breach thereof, shall be submitted to and determined by arbitration. The party desiring to initiate arbitration shall give notice of its intention to arbitrate to every other party to this Agreement and CVAG. Such notice shall designate as "respondents" such other parties as the initiating party intends to have bound by any award made therein. Any party not so designated but which desires to join in the arbitration may, within ten (10) days of service upon it of such notice, file a response indicating its intention to join in and to be bound by the results of the arbitration, and further designating any other parties it wishes to name as a respondent. Within twenty (20) days of the service of the initial demand for arbitration, the initiating party and the respondent shall each designate a person to act as an arbitrator. The two designated arbitrators shall mutually designate a third person to serve as arbitrator. The three arbitrators shall proceed to arbitrate the matter in accordance with tine provisions of Title 9 of Part 3 of the Code of Civil Procedure, Section 1280 et. seq. The parties to this Agreement agree that the decision of the arbitrators will be binding. 4.5 Counterparts, This Agreement may be executed in any number of counterparts and by the different parties hereto on separate counterparts each of which, when so executed, shall be deemed to be an original, but all such counterparts shall constitute but one and the same instrument. 4.6 Execution. The Board of Supervises of the County of Riverside and/or the City Councils of the cities enumerated herein have each authorized execution of this Agreement as evidenced by the authorized signatures below respectively. CITY OF LA QUINTA By Mayor Don Adolph ATTACHMENT 2 CVAG List of Eligible Improvements: Ygrene Energy Fund List of Eligible Improvements. The following are the Eligible Improvements that will be available under the CVAG regional Clean Energy (PACE) PROGRAM. Additional and/or alternative improvements may be added on a case -by -case basis, by mutual agreement of both parties, or the list may be modified to comply with state law. i. Energy Efficiency. The following energy -efficiency measures are approved for all building types: • Air Sealing and Ventilation • Air Filtration • Building Envelope • Duct Leakage and Sealing • Bathroom, ceiling, attic, and whole house fans • Insulation • Defect Correction • Attic, floor, walls, roof, ducts • Weather -Stripping • Home Sealing • Geothermal Exchange Heat Pumps • HVAC Systems • Evaporative Coolers • Cooler must have a separate ducting system from air conditioning and heating ducting system • Natural gas storage water heater • Tank -less water heater • Solar water heater system • Reflective insulation or radiant barriers • Cool roof • Windows and glass doors • U value of 0.40 or less and solar heat gain coefficient of 0.40 or less • Window filming • Skylights • Solar tubes • Additional building openings to provide additional natural light • Lighting • Energy Star listed (no bulb, only retrofits) • Pool equipment • Pool circulating pumps Non-residential Building Measures. The following measures are allowed for commercial and non-residential buildings, in addition to all applicable energy efficiency measures listed above: • Occupancy -Sensor Lighting Fixtures • SMART Parking Lot Bi-Level Fixture • SMART Parking Garage Bi-Level Fixtures • SMART Pathway Lighting • SMART Wall Pack Fixtures • Task Ambient Office Lighting • Classroom Lighting • Refrigerator Case LED Lighting with Occupancy Sensors • Wireless, daylight lighting controls . • Kitchen Exhaust Variable Air Volume Controls • Wireless HVAC Controls & Fault Detection iii. Solar Equipment. Eligible solar equipment for both residential and commercial properties includes: • Solar thermal hot water systems • Solar thermal systems for pool heating • Photovoltaic systems (electricity) • Emerging technologies - following the Custom Projects track and subject to CVAG approval. iv. Custom Projects. The below measures are examples of Custom Projects that will be considered for PROGRAM funding: • Building energy -management controls • HVAC duct zoning -control systems • Irrigation pumps and controls • Lighting controls • Industrial- and process -equipment motors and controls • Fuel cells • Wind -turbine power system • Natural gas • Hydrogen fuel • Other fuel sources (emerging technologies) • Co -generation (heat and energy) 0 0 0 • 0 0 MAKE A DIFFERENCE FOR THE COACHELLA & PALO VERDE VALLEYS WITH 0 0 o� 0 • 0 • o 0 o co �LEl�iv E�iE�GY C'V�G ! � I ' FUND $220 MILLION IN CLEAN ENERGY IMPROVE1MENTS C-REA�TE 3,300 NEW CLEAN ENER•6Y JOBS i p - -• � =h- ---— - ' -- - - --- �— �` .�., "5-,7.',., a i'�. V� ,,��4�wa �, , .,fir Y.r� O O� 000 �f0 J� o Over the next five years, Clean Energy CVAG seeks to invest $220 million in ® the region's local economy through a Property Assessed Clean Energy ® (PACE) District. That represents retrofitting just 3.5% of existing commercial ® and residential buildings in the Coachella and Palo Verde Valley region with ® clean energy improvements. ® Clean Energy CVAG has the potential to generate measurable and meaningful economic and ® environmental outcomes: 3,300 new jobs, $580 million in economic activity and a tremendous ® reduction in carbon dioxide that contributes to global warming. ® The fully -funded, turnkey solution offered exclusively by Ygrene is the only PACE program that can ® produce these outstanding results. We look forward to working with you to kick-start the region's economic growth and deliver immediate benefits to all stakeholders. 0 Calculafions based on ECONorthwest Economic Impact Analysis, April 2011 CLEAN ENERGY CVAG BY YGRENE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS EXECUTIVE COMMITTEE April 29, 2013 Agenda Item 7A: Initiate Development, Administration and Financing of a Regional Property Assessed Clean Energy Program LETTERS AND SPEAKERS IN SUPPORT Ygrene Energy Fund 11199 Sorrento Valley Road, Suite 209 San Diego, CA 92121 858.202.1662 Clean Energy CVAG 11199 Sorrento Val'ey Road, Suite 209 San Diego, CA 92121 Phone: (858) 202-1662 info'alygrene.us W Ww.ygrena.us April 29, 2013 Councilmember Joseph De Coninck Chair, Executive Committee Coachella Valley Association of Governments 73-710 Fred Waring Drive Palm Desert, CA 92260 Agenda Item 7A: REGIONAL PROPERTY ASSESSED CLEAN ENERGY PROGRAM Dear Councilmember De Coninck and Executive Committee Members, On behalf of Ygrene Energy Fund, thank you for your careful consideration today of initiating the development, administration, and financing of a regional Property Assessed Clean Energy (PACE) program. On February 25, 2013, the Executive Committee took important steps toward establishing a regional PACE program, and today we are pleased that the Executive Committee is considering opportunities for the CVAG region to continue its national leadership in energy efficiency. The letters of support provided herein are a sampling of our many conversations with contractors, property owners, local building suppliers and distributors, industry associations, and individual regional leaders, all of whom represent area residents who are eager and ready to take advantage of an SB 555 financing program. Across all these groups, one need is clear: the need for immediate financing that will provide these stakeholders with the opportunities to make their properties energy and water efficient. Ygrene Energy Fund stands ready to meet this need and is ready and able to deliver private financing on day one of the Clean Energy CVAG program. This forward thinking initiative will result in local jobs and efficiencies that will help the Coachella Valley and Palo Verde Valley thrive - economically and environmentally. The letters herein confirm that businesses and residents in CVAG member cities and the unincorporated areas will take advantage of energy efficiency financing when it 1) is easy to access and understand, 2) broadens the list of eligible properties and projects, 3) offers quick approval for qualifying properties, and 4) provides local staff to guide property owners and contractors through the process. Ygrene's program meets all of these requirements and more. Ygrene respectfully requests that the Executive Committee take the actions detailed in the staff report to initiate the development, administration, and financing of the Clean Energy CVAG program. By beginning the process of forming the SB 555 clean energy district today, you can ensure that the program offered by Ygrene Energy Fund is available before year-end. Very truly yours, Crystal Crawford Regional Director, Southern California �� Wi NJ.YGRENE.US Clean Energy CVAG 11199 Sorrento VaOey Road, Suite 209 San Diego, CA 92121 Phone: (858) 202--1662 info �aygrene.us www.ygrene.us CVAG - EXECUTIVE COMMITTEE MEETING - APRIL 29, 2013 ITEM 7A: REGIONAL PROPERTY ASSESSED CLEAN ENERGY PROGRAM SPEAKERS IN SUPPORT* (Partial List) YGRENE ENERGY FUND 1. Mike Lemyre, Program Development Director, Ygrene Energy Fund 2. Dan Schaefer, President, Ygrene Energy Fund 3. Crystal Crawford, Regional Director, Southern California, Ygrene Energy Fund REGIONAL ASSOCIATIONS 4. Ronald D. Phillips -Martinez, Executive Director, Desert Contractors' Association 5. Gretchen Gutierrez, CEO, Desert Valleys Builders Association 6. Wes Ahlgren, COO, Coachella Valley Economic Partnership 7. Mike Collins, President, Desert Contractors' Association 8. Pat Whitcomb, Director, Desert Contractors' Association CONSTRUCTION INDUSTRY 9. Patrick Adamson, Southern California Territory Manager, MI Windows & Doors, La Quinta Office 10. Monica Sanderson, President & CEO, American 180 Synergies, Palm Desert 11. Paul J. McCreesh, Owner, Green Guys Construction, Palm Springs 12. Nate Otto, President, Hot Purple Solar, Palm Springs 13. David Herrlinger, Vice -President, Hot Purple Solar, Palm Springs 14. Alan Solomon, Sales Division, California Cool Roof, Palm Desert LOCAL RESIDENTS 15. Benjamin Druyon, Indio *Some speakers may take the podium for questions only. �( WWW.YGRENE.US Clean Energy CVAG 11199Sorrento Val'ey Road, Suite 209 San Diego, CA 92121 Phone:.(858) 202-1662 infoaygrene.us www.ygrene.us CVAG — EXECUTIVE COMMITTEE MEETING - APRIL 29, 2013 ITEM 7A: REGIONAL PROPERTY ASSESSED CLEAN ENERGY PROGRAM INDEX TO LETTERS OF SUPPORT* REGIONAL ASSOCIATIONS AND OTHER ORGANIZATIONS 1. Desert Contractors' Association by Ronald D. Phillips -Martinez, Executive Director 2. Desert Valleys Builders Association by Gretchen Gutierrez, CEO 3. Coachella Valley Economic Partnership by Wes Ahlgren, COO 4. College of the Desert by Joel L. Kinnamon, Superintendent/President CONSTRUCTION INDUSTRY BUILDING TRADES & EFFICIENCY CONSULTANTS 5. Hyde's Air Conditioning, Indio, by Michael Hyde, General Manager 6. General Air Conditioning & Heating, Thousand Palms, by Frank Harrison, Owner & President 7. MI Windows & Doors by Patrick Adamson, Southern California Territory Manager, La Quinta Office 8. American 180 Synergies, Palm Desert, by Monica Sanderson, President & CEO 9. RMC Energywise Homes, La Quinta, by Richard E. Powell, Owner 10. Green Guys Construction, Palm Springs, by Paul J. McCreesh & Christopher Lucas, Owners 11. Esser Air Conditioning & Heating, Cathedral City, by Tim Esser, Owner 12. W.L. Vickers Construction, Inc., Yucaipa, by Walt Vickers, Owner INTERESTED INDIVIDUALS 13. Benjamin Druyon, Indio 14. Mark Wasson, Palm Desert APPENDIX — PACE Program Cost and Features Comparison: Ygrene & HERO (Comparison Compiled by CVAG Staff) *Letters Received as of April 26, 2013 MMYGRENE.US DESERT CONTRACTORS' ASSOCIATION HIRE LOCAL/BUYLOCAL Established 1986 April 10, 2013 Councilmember Joseph De Coninck Chair, Executive Committee Coachella Valley Association of Governments 73-710 Fred Waring Drive Palm Desert, CA 92260 RE: MOVING FORWARD WITH SB 555 PACE PROGRAM FOR THE COACHELLA VALLEY Dear Counciimember'De Coninck and Executive Committee Members: This letter is sent on behalf of our association. Established in 1984, the Desert Contractors' Association (OCA) is an association of contractors, builders, subcontractors, suppliers and consultants who work in the Coachella Valley construction industry. Our association represents 160 business members who support "Hire Local/Buy Local" and the value of using licensed contractors In our industry. We are writing to urge the Executive Committee to move forward with the immediate creation of an SB 05 PACE program and with the selection of Ygrene Energy Fund as the program administrator for the Coachella Valley Association of Governments PACE program. Moving forward with creating a region -wide PACE program and a robust, effective PACE program is essential to Jumpstarting economic activity, creating jobs In the construction industry, and making the Coachella Valley a more efficient region for the future. We have evaluated the differences between AB 811 and SB 05 PACE programs as well as the program benefits provided by the Ygrene model, and we concur with the selection committee's recommendation of Ygrene. We are very encouraged by Ygrene's commitment to opening LOCAL energy centers staffed by LOCAL personnel who will interact with Coachella Valley property owners and contractors: One of the DCA's primary objectives is supporting the local construction Industry. We would much rather see a program staffed and run from the CoachellaValley rather than having a program run from the Western Riverside area. PO BOX 453, Rancho Mirage, CA 92270-0453 • (760) 200-9202-www.yourdca.org Membership Center 71.687 Highway 111 Suite 202, Rancho Mirage, CA 92270 We are excited about how we and our members would use the Clean Energy Coachella Valley program offered byYgrene. It is the only program that offers elements' essential to making the program a success: • Committed and Available funding: Ygrene offers a fully funded program, meaning a property owner will never have to waste time and energy trying to secure financing. Properties are pre -approved, projects receive final approval within 24 hours and funding is available immediately. • No Cost to Government I Lowest Cost to Property Owners: Ygrene's program will not cost CVAG or the member cities a dime of public money. Just as Important is that this program, as compared to others, has the lowest total cost to property owners of any PACE program in the state. Successful Program Model: Ygrene's program builds upon both the Palm Desert Set to Save Program and the Sonoma County Energy Independence Program, the most successful PACE programs in existence. Building upon these proven models will help ensure that the Coachella Valley program can fund projects and achieve success. • Local Commitment to the Coachella Valley: Local energy centers, local contractor training, grassroots marketing, and property owner outreach are key to creating the unique program that the Coachella Valley deserves. We strongly urge the committee to support the adoption of this SB 555 program now so that the Ygrene Energy Fund program and SB 555.PACE financing can be available by Fall 2013. Thank you, „ L-% Ronald D. Phillips -Martinez Executive Director PO BOX 453, Rancho Mirage, CA 92270-0453 • (760) 200-9202 •www.yourdca.org Membership Center 71-687 Highway 111 Suite 202, Rancho Mirage, CA 92270 9 O 4 10 19 2013 BOARD OF DIRECTORS PRESIDENT Mark Benedetti BMC Select Build 1" VICE PRESIDENT Joe Hayes First Bank SECRETARYITREASURER Eileen Eskc Pacific Premier Bank VICE PRESIDENT OFASSOCIATES Allan Levin Allan Levin & Associates PAST PRESIDENT Mario Gonzales GHA Companies CHIEF EXECUTIVE OFFICER Gretchen Gutierrez DIRECTORS Weslev Ahleren The Hemmingway Group Fred Bell Nobel] Energy Solutions LLC Brian Benedetti B A B Contracting Andy Brakebill Coachella Valley Printin, Tom DuBose Development Design & Engineering Margaret Drury Margaret Drury Construction Tommy Fowlkes Coachella Vance Water District Todd Hooks Agua Caliente Band of Cahuilla Indians Dave Lippert Lippert Construction. Inc Heather Loutsenhizer Penta Building Group Bruce Maize Fidelity Title Insurance Tom Noble Noble & Company. LLC Dan Olivier Mueller/Olivier/Whittaker LLP Alan Pace Petra Geotechnical Marvin Roos MSA Consulting Inc Greg Smith Smith-Kandal Insurance/Real Estate Phi] Smith Sunrise Company Patrick Sttarthout Imperial Irrigation District Jeff Wauenbarger April 18, 2013 Councilmember Joseph De Coninck Chair, Executive Committee Coachella Valley Association of Governments 73-710 Fred Waring Drive Palm Desert, CA 92260 RE: MOVING FORWARD WITH SB SSS PACE PROGRAM FOR THE COACHELLA VALLEY Dear Councilmember De Coninck and Executive Committee Members: This letter is sent on behalf of the Desert Valleys Builders Association (DVBA). Established in 2010, the 150+ members of the DVBA represent building industry professionals involved in all aspects of the construction industry. Our builders, developers, architects, engineers, bankers, and local government members are committed to ensuring that building of all types remains vibrant and strong in the Coachella Valley region. We are dedicated to providing excellence in community development while protecting the natural beauty of the Coachella and Imperial Valleys. DVBA actively monitors local, state, and federal legislation and policy matters affecting the building industry, and we advocate for policies furthering our mission. We are writing today to urge the Executive Committee to move forward with the creation of a CVAG SB 555 PACE program administered and funded by Ygrene Energy Fund. Creating a region -wide PACE program and a robust, effective PACE program will boost economic activity, create jobs in the construction industry, and make the Coachella Valley a more efficient and sustainable region. Wattenbarger Construction 75100 Mediterranean • Palm Desert • CA 92211 (760) 776-7001 office • (760) 776-7002 fax www.thedvba.org I desert valleys builders association 2013 BOARD OF DIRECTORS PRESIDENT Mark Benedetti BMC Select Build P VICE PRESIDENT Joe Haves First Bans: DVBA has evaluated the benefits of the improved SB 555 PACE legislation and.the SECRETARYlI'REASL'RER Eileen Eske program offered by Ygrene. We concur with the selection committee's Pacific Premier Bank recommendation of Ygrene as the administrator for the CVAG PACE program. As VICE PRESIDENT the only SB 555. program, Ygrene can offer PACE financing and refinancing to all OFASSOCIATES property types in the Coachella Valley. In addition, we believe that local Ygrene Allan Levin Allan Levin & Associates Energy Centers staffed by local residents who know the Coachella Valley, its PAST PRESIDENT property owners, cities, and contractors, is a .superior model and offers clear Mario Gonzales advantages and benefits to the region including: GHA Companies CHIEF EXECUTIVE OFFICER Gretchen Gutierrez • Committed and Available Funding: Ygrene offers a fully funded program, meaning a property owner will never have to waste time and energy DIRECTORS Wesley Ahlgren trying to secure financing. Properties are pre -approved, projects receive The Hemmingtvay Group final approval within 24 hours and funding is available immediately. Fred Bell Nobel] Energy Solutions LLC . No Cost to Government / Lowest Cost to Property Owners: Ygrene's Brian Benedetti B A B Contracting program will not cost CVAG or the member cities a dime of public money. Andy Brakebill Just as important is that this program, as compared to others, has the Coachella Valley Printing lowest total cost to property owners of any PACE program in the state. Tom DUBose Development Design & Engineering Margaret Drury • Successful Program Model: Ygrene's program builds upon both the Palm Margaret Drun, Construction Desert Set to Save Program and the Sonoma County Energy Tommy Fowlkes Independence Program, the most successful PACE programs in existence. Coachella Valley Waterer District Hook Todd looks Building upon these proven models will help ensure that the Coachella Agua Caliente Band of Cahuilla Indians Valley program can fund projects and achieve success. Dave Lipper Lippert Construction, Inc • Local Commitment to the Coachella Valley: Local energy centers, local Heather Loutsenbizer Penta Building Group contractor training, grassroots marketing, and property owner outreach Bruce Maize are key to creating the unique program that the Coachella Valley Fidelity Title Insurance - deserves. Tom Noble Noble & Company. LLC Dan Olivier DVBA strongly urges the committee to support the adoption of this SB 555 Mueller/OlivierfWhitiaker LLP program now so that the Ygrene Energy Fund program and SB 555 PACE financing Alan Pace Petra Grntechnical can be available by Fall 2013. Marvin Roos MSA Consulting Inc Thank you, Greg Smith Smith-Kandal Insurance/Real Estate Phil Smith (� Sunrise Company Patrick SwOttlmUl GU z Imperial Irrigation District Jeff Wattenbar ter CEO Wattenbarger Construction 75100 Mediterranean • Palm Desert • CA 92211 (760) 776-7001 office • (760) 776-7002 fax www.thedvba.org COACHELLA VALLEY ECONOMIC PARTNERSHIP a Q0 April 18, 2013 Chairman Joseph DeConinck Coachella Valley Association of Governments 73-710 Fred Waring Drive, #200 Palm Desert, CA 92260 RE: MOVING FORWARD WITH SB 555 PACE PROGRAM FOR THE COACHELLA VALLEY Dear Chairman DeConinck: This letter is sent on behalf of the Coachella Valley Economic Partnership [CVEP]. Our mission is to build a diversified, year-round economy by promoting regional job growth with local companies, business attraction and by developing a well -trained and educated workforce. We partner closely with a cross- section of the private, public and educational sectors. CVEP supports this committee moving forward with Clean Energy Coachella Valley by Ygrene as Coachella Valley Association of Government's [CVAG] SB 555 program option. We urge you to complete the selection process and move forward with creating a region -wide PACE program. Unemployment remains high in the Coachella Valley, and the stakes for contractors and local businesses are high. Over the next five years, a successful PACE program could create 3,000 new jobs, more than $200 million in project financing, and another $500 million in related economic benefits for the Coachella Valley. Having a robust, effective PACE program would jumpstart economic activity, create jobs in the construction industry, and help make the Coachella Valley a more efficient region for the future. This is a huge opportunity —and the key is selecting a PACE program model that works and a provider dedicated to making the program work locally. We are excited about how the Clean Energy Coachella Valley program offered by Ygrene would benefit our region. It is the only program that offers elements that are essential to making the program a success: • Committed and Available Funding: Ygrene offers a fully funded program, meaning a property owner will never have to waste time and energy trying to secure financing. Properties are pre - approved, projects receive final approval within 24 hours and funding is available immediately. Successful Program Model: Ygrene's program improves upon both the Palm Desert Set to Save Program and the Sonoma County Energy Independence Program, the most successful PACE programs in existence. This proven model will help ensure that the Coachella Valley program can fund projects and achieve success. Local Commitment to the Coachella Valley: Local energy centers, local contractor training, grassroots marketing, and property owner outreach are key to creating the unique program that the Coachella Valley deserves. CLIMATE FOR SUCCESS 3111 EAST TAHOUITZ CANYON WAY -PALM SPRINGS, CAU FORN IA 92262 -PH: 760.340.1575 - FX: 760 548 0370 - W W W.CVEP.COM COACHELLA VALLEY ECONOMIC PARTNERSHIP 3QB We strongly urge CVAG to support the adoption of this SB 555 program now so that the Ygrene program and SB 555 PACE financing can be available in 2013. Sincerely, Wesley Ahlgren Chief Operating Officer CLIMATE FOR SUCCESS 3111 EAST TAHQUITZ CANYON WAY -PALM SPRINGS, CALI FORN IA 92262 ' PH: 760.340.1575 - FX: 760 548 0370 • W W W.CVEP.COM M, Board Michael O'Neill 11COLLEGE Chair, Board of Trustees Ms. Becky Broughton ihCDESERT Vice Chair Dr. Bonnie Stefan Clerk April 24, 2013 Mrs. Mary lane Sanchez -Fulton Member Mr. Tom Kirk Executive Director Vacant Coachella Valley Association of Governments Area 73-710 Fred Waring Dr., Suite 200 Mr. Andrew Campbell palm DesertCA 92260 Student Trustee Dear Mr. Kirk, I am writing to express support for a Coachella Valley -wide PACE program and to encourage CVAG members to consider including both residential and commercial Dr. Joel Kinnamon services. Having this State -approved financing option available for Coachella President Valley homeowners and businesses, and to the contractors that do the work, will encourage increased use of energy efficiency and renewable energy technologies in the valley. This in turn, will create employment opportunities for the students College of the Desert (COD) is currently training. As you may be aware, COD has been providing skills training in energy efficiency auditing and building retrofitting. It has also been preparing students for occupations in renewable energy. COD is playing an important role in developing a workforce for tomorrow's clean energy jobs. Financing strategies such as PACE financing is also a part of what the Valley needs to grow the local clean energy economy. Sincerely, L. 4-11 - Joel L Kinnamon S rintendent/President JLK/jj cc: Douglas Redman, Assistant Professor, Automotive Technology/Advanced Transportation 43500 Monterey Ave., Palm Desert, CA 92260 • 760.346.8041 • collegeofthedesert.edu JJYDIEES Guaranteed Comfort Solutions April 18, 2013 Councilmember Joseph De Coninck Chair, Executive Committee Coachella Valley Association of Governments 73-710 Fred Waring Drive Palm Desert, CA 92260 RE: MOVING FORWARD WITH SO 555 PACE PROGRAM FOR THE COACHELLA VALLEY Dear Councilmember De Coninck and Executive Committee Members: I'm writing to you as one of the owners of Hyde's Air Conditioning. My family has been in business for over thirty years providing HVAC and related services to residential and commercial customers in Palm Desert, Bermuda Dunes, Palm Springs, Cathedral City, Coachella, Desert Hot Springs, Indio, Rancho Mirage, Thermal, La Quinta and surrounding towns. We area third -generation, family owned business headquartered in the Coachella Valley. We are proud to be a member of the local construction industry employing over 24 Coachella Valley residents. A successful PACE program like Clean Energy NAG program offered by Ygrene Energy Fund would create opportunities for Hydes to grow and add employees and would allow us to offer financing for energy efficiency upgrades to more residents in our region. This is a huge opportunity for the region — and the key is selecting a PACE program model that works and a provider dedicated to making the program work locally. We are already familiar with PACE financing. Our company has participated in the City of Palm Desert "Set to Save" PACE program from its inception, and many of our customers took advantage of the financing. However, the Palm Desert program has been challenging because payments are very slow. It is not uncommon for us to wait for up to eight (8) weeks after project completion for payment, and in one case the property owner kept the funds without paying Hyde's for the project. We are familiar with the Ygrene program and are looking forward to taking advantage of the program's contractor training, software tools, and the commitment to payment in no more than five (5) business days following project completion. We have no objection to the three percent (3%) fee that Ygrene charges participating contractors. As a small business, Hydes will gladly pay a 3%fee in exchange for prompt payment. The 3% fee is similar to what we already pay when customers use their credit cards to pay Hydes for services rendered and is already built into our pricing schedule. In summary, we know from experience that property owners will use PACE financing for energy efficiency and other upgrades. But PACE will mean nothing for our business if the program doesn't successfully fund projects. We support Ygrene's Clean Energy program because it is the only program with these essential elements: e Committed and available funding. Customers won't follow through with a project unless financing is easily accessed, available up front, and projects can get started immediately. Ygrene's easy to understand program pre -approves properties, approves projects within 24 hours, and has immediately available funding. CortMed Comfort Systems, Inc. Air Conditioning • Heating • Appliances 42-949 Madio Street. Indio, CA 922011 Uc. #906115 Phone: 760.36022021 Toll Free: 877.339.19331 Fax: 760.360.39501 Email: Wo@hydesac.com Please Visit Us Online atw .HydeaAC.com E Guaranteed Comfort Solutions Local Commitment to the Coachella Valley: Ygrene's local energy centers, local contractor training, grassroots marketing, and property owner outreach are key to creating the unique program that the Coachella Valley deserves. • Weal Contractor support and Local Jobs: Ygrene's program makes the entire process simple and easy for contractors, and supports us from start to finish. The program provides comprehensive training, will support us in marketing PACE to property owners throughout the Coachella Valley, and gives us the tools and resources to efficiently manage projects and help us grow our business. Local Marketing and Outreach. Ygrene is the only program providerthat will offer robust marketing tailored to the individual cities and designed to ensure maximum participation in the program. Read: more projects, more jobs. As CVAG considers options for creating a regional PACE (Property Assessed Clean Energy) financing district, we urge you to move forward with the Clean Energy Coachella Valley program by Ygrene. Its the only program that can make PACE a large-scale reality for our region, and it is essential to jumpstarting activity and creating jobs in the construction industry. In short, it works and it will put local businesses and their employees back to work. Z rely, Michael Hyde General Manager Certified Comfort Systems, Inc. Air Conditioning • Heating • Appliances 42-949 Madio sheet, Indio, CA 922011 Lk. #906115 Phone: 760.36022021 Toll Free: 877.339.1933 1 Faic 760.360.33501 Email: mlo@hydesac.com Please visit Us Online at www.HydesAC.com April 15, 2013 Councilmember Joseph De Coninck . Chair, Executive Committee Coachella Valley Association of Governments 73-710 Fred Waring Drive Palm Desert, CA 92260 RE: MOVING FORWARD WITH SB 555 PACE PROGRAM FOR THE COACHELLA VALLEY Dear Councilmember De Coninck and Executive Committee Members: I'm writing to you as the Owner and President of General Air Conditioning & Heating. We have been a licensed HVAC contractor doing business in the Coachella Valley since 1984.. Like many in the building and HVAC industry, our company is now more focused on evaluating the "whole building" and making properties more energy efficient, more comfortable, and more valuable for the owner. But oftentimes, owners need readily available and affordable financing in order to make needed improvements. It is critical for contractors and consumers to have access to the PACE financing program developed by Ygrene. As a member of the Coachella Valley construction industry, General Air Conditioning & Heating takes our business seriously. We currently employ over 40 local residents and have an onsite training program to ensure the highest customer service and satisfaction. A successful PACE program like Clean Energy NAG would create opportunities for our company to grow and add employees and would allow us to offer energy efficiency upgrades to more residents in our region. This is a huge opportunity —and the key is selecting a PACE program model that works and a provider dedicated to making the program work locally. Our company knows from experience that property owners in the Coachella Valley are interested in using this financing tool for energy efficiency and renewable energy upgrades. But PACE will mean nothing for my business if the program doesn't successfully fund projects. That's why we support Ygrene's Clean Energy program. Ygrene offers the only program with these essential elements: • Committed and available funding. Customers won't follow through with a project unless financing is easily accessed, available up front, and projects can get started immediately. Ygrene's easy to understand program pre -approves properties, approves projects within 24 hours, and has immediately available funding. • Local Commitment to the Coachella Valley: Ygrene's local energy centers, local contractor training, grassroots marketing, and property owner outreach are key to creating the unique program that the Coachella Valley deserves. • Local Contractor Support and Local Jobs: Ygrene's program makes the entire process simple and easy for contractors, and supports us from start to finish. The program provides comprehensive training, will support us in marketing PACE to property owners throughout the Coachella Valley, and gives us the tools and resources to efficiently manage projects and help us grow our business. e Local Marketing and Outreach. Ygrene is the only program provider that will offer robust marketing tailored to the individual cities and designed to ensure maximum participation in the program. Read: more projects, more jobs. 31-170 Reserve Drive • Thousand Palms, CA 92276 (760) 343-7488 • Fax (760) 343-7494 www.callthegeneral.com As NAG considers options for creating a regional PACE (Property Assessed Clean Energy) financing district, I urge you to move forward with the Clean Energy Coachella Valley program by Ygrene. It's the only program that can make PACE a large-scale reality for our region, and it is essential to jumpstarting activity and creating jobs in the construction industry. Its also the only program I want to work with and will recommend to my customers. In short, it works and it will put local businesses and their employees back to work. Sincerely, (�'�//�/' ! J� Frank Harrison Owner & President MI Windows and Doors April 19, 2013 Councilmember Joseph De Coninck Chair, Executive Committee Coachella Valley Association of Governments 73-710 Fred Waring Drive Palm Desert, CA 92260 RE: MOVING FORWARD WITH SS 555 PACE PROGRAM FOR THE COACHELLA VALLEY Dear Councilmember De Coninck and Executive Committee Members: As a Territory Manager in Southern California of MI Windows and Doors, I enthusiastically support moving forward with the Clean Energy Coachella Valley PACE (SB 555) program by Ygrene. As CVAG considers next steps for PACE in the region, I urge you to move forward with the Ygrene program. Your support for this program is essential to jumpstarting economic activity, creating jobs in the construction and supporting industries, and preparing cities throughout the Coachella Valley for the future. As a Manfacturer of energy efficient windows and doors and a supplier of hundreds of Contractors in the region, Midwest Glass and Aluminum (In Palm Desert) is among the many potential beneficiaries of this program. But we also see this as an opportunity to contribute to the Coachella Valley's economic recovery and environmental leadership. Our company is committed to manufacturing energy efficient windows and doors that meet or exceeds the most stringent Department of Energy standards. As Territory Manager, (and home owner in Coachella Valley) I know firsthand how property owners, contractors, manufacturers and the larger business and environmental communities need a PACE financing program that works, and works for us. Importantly, the Ygrene program, as compared to others, has the lowest total cost to property owners of any PACE program in the state. I believe Clean Energy Coachella Valley by Ygrene is the clear choice for PACE programs, and urge you to make it available to all property owners, commercial and residential, in the region. Our company is also committed to Habitat for Humanity. Please keep in mind, should you move forward on the Ygrene program, MI Windows and Doors will donate our top of the line most energy efficient windows engineered specifically for the harsh desert climate. Ygrene's program will provide property owners with the best program option and provide manufacturing partners the most opportunities to participate and contribute to the program. I strongly urge the committee to support the adoption of this SB 555 program now so that the Ygrene Energy Fund program and SB 555 PACE financing can be available by fall 2013. Thank you Patrick Adamson Southern California Territory Manager padamson@miwd.com Cell # 760-799-8922 www.mienergycore.com AMERICAN 180 SYNERGIES 74478 HIGHWAY 111, SUITE 302 PALM DESERT, CA 92260 (760) 898-5997 Counciimember Joseph De Coninck Chair, Executive Committee Coachella Valley Association of Governments 73-710 Fred Waring Drive Palm Desert, CA 92260 RE: SB 555 PACE PROGRAM FOR THE COACHELLA VALLEY Dear Councilmember De Coninck and Executive Committee Members: In your consideration of creating a regional PACE (Property Assessed Clean Energy) financing district, I urge you to move forward with the Clean Energy Coachella Valley program by Ygrene. Unemployment remains high in the Coachella Valley, and the stakes for contractors couldn't be higher. Over the next five years, a successful PACE program could create 3,000 new jobs, more than $200 million in project financing, and another $500 million in related economic benefits for the Coachella Valley. This is a huge opportunity —and the key is selecting a PACE program model that works and a provider dedicated to making the program work locally. As a local Coachella Valley contractor, we have experienced other PACE programs on a very limited basis. It is exciting it will now be available throughout the Coachella Valley including the almost always left out unincorporated areas. The PACE program is crucial and will mean nothing for my business if the program doesn't successfully fund projects. This is why I support Ygrene's Clean Energy program. Ygrene offers the only program with these essential elements: • Committed and available funding. Customers won't follow through with a project unless financing is easily accessed, available up front, and projects can get started immediately. Ygrene's easy to understand program pre -approves properties, approves projects within 24 hours, and has immediately available funding. • Local Commitment to the Coachella Valley: Ygrene's local energy centers, local contractor training, grassroots marketing, and property owner outreach are key to creating the unique program that the Coachella Valley deserves. • Local Contractor Support and Local Jobs: Ygrene's program makes the entire process simple and easy for contractors, and supports us from start to finish. The program provides comprehensive training, will support us in marketing PACE to property owners throughout the Coachella Valley, and gives us the tools and resources to efficiently manage projects and grow our business. • Local Marketing and Outreach. Ygrene is the only program provider that will offer robust marketing tailored to the individual cities and designed to ensure maximum participation in the program. Read: more projects, more jobs. Please make the right decision — include Clean Energy Coachella Valley by Ygrene as a PACE financing option to property owners in our region. In short, it works and it puts local contractors back to work. Regards, Monica Sanderson, President & CEO I• RMC ENERGYWISE HOMES Councilmember Joseph De Coninck Chair, Executive Committee Coachella Valley Association of Governments 73-710 Fred Waring Drive Palm Desert, CA 92260 RE: MOVING FORWARD WITH SS 555 PACE PROGRAM FOR THE COACHELLA VALLEY Dear Councilmember De Coninck and Executive Committee Members: As CVAG considers options for creating a regional PACE (Property Assessed Clean Energy) financing district, I urge you to move forward with the Clean Energy Coachella Valley program by Ygrene. Unemployment remains high in the Coachella Valley, and the stakes for contractors couldn't be higher. Over the next five years, a successful PACE program could create 3,000 new jobs, more than $200 million in project financing, and another $500 million in related economic benefits for the Coachella Valley. This is a huge opportunity —and the key is selecting a PACE program model that works and a provider dedicated to making the program work locally. As a local Coachella Valley contractor, I could not be more enthusiastic about the potential of PACE. We know from experience that property owners in our region need financing options for energy efficiency and renewable energy upgrades. As I urge you to move forward with the Clean Energy Coachella Valley program by Ygrene. I also urge you to ensure that the basic energy efficiency measures of Building envelope sealing, Quality insulation installment, Combustion safety testing and correct equipment and dud sizing including ventilation. These are the basic tenets of residential energy efficiency that are oft overlooked and the most important. These basic tenets should be incorporated into the P.A.C.E funding process in the Coachella valley under CVAG leadership with the work being done by qualified contractors that have had Building Science training. In 2005 the California Solar Initiative was developed by the California Public Utilities Commission. The California Energy Commission developed the New Solar Homes Partnership in 2006. The primary goals of the New Solar Homes Partnership and California Solar Initiative are to help create a self-sustaining market for energy efficient, new and existing solar homes. Additional goals include home builders incorporating high levels of energy efficiency with high performing solar systems as standard features, and home buyers demanding energy efficient solar homes. The Energy Commission intends to provide financial incentives and non -financial assistance in the form of builder and market support as the means to help create this self-sustaining market. The C.P.U.0 and the C.E.0 both understand that higher performing homes always incorporate the basic tenets first to reduce the actual electrical load on the home before assessing for solar. In the Coachella Valley, for a year round resident, the HVAC system and Pool pumps can be close to equal in power usage measured over the entire year. For the no pool homes with comfort systems installed the HVAC system is a large percentage of the electrical load. The Pool pump is a simple problem and the fix is to install a variable speed pump for less than $1500 that will show immediate savings of up to 75%. The HVAC system is a bit more complex with the need to address the sizing of the equipment and duct system on every change -out or new install. The correct sizing of the HVAC system includes the BTU (heat) transfer through the building shell via air leakage and the BTU transfer (conduction) between the walls, attic and floors into the conditioned space. This is a load on which our comfort system has to "do work" for and can be completely controlled by a properly trained contractor. Reducing the BTU load also requires downsizing the equipment to meet the reduced load. Energy savings coming from the comfort system are realized by using correctly sized systems that are generally smaller and run for longer periods. These 2 systems along with increasing plug loads from appliances and convenience products create most of the demand for power in our desert communities. I believe this program should incorporate both Contractor and Homeowner training to help this program reap its highest benefits. Homeowners should be informed on their best options to ensure that they will gain the most in efficiency and comfort from their home. The Contractors need to be trained to inform their client on the best course to achieve their goals and to be proficient in the skills necessary to provide them. But PACE will mean nothing for my business if the program doesn't successfully fund projects. ThaYs why 1 support Ygrene's Clean Energy program. Ygrene offers the only program with these essential elements: • Committed and available funding. Customers won't follow through with a project unless financing is easily accessed, available up front, and projects can get started immediately. Ygrene's easy to understand program pre -approves properties, approves projects within 24 hours, and has immediately available funding. • Local Commitment to the Coachella Valley: Ygrene's local energy centers, local contractor training, grassroots marketing, and property owner outreach are key to creating the unique program that the Coachella Valley deserves. • Local Contractor Support and Local Jobs: Ygrene's program makes the entire process simple and easy for contractors, and supports us from start to finish. The program provides comprehensive training, will support us in marketing PACE to property owners throughout the Coachella Valley, and gives us the tools and resources to efficiently manage projects and grow our business. • Local Marketing and Outreach. Ygrene is the only program provider that will offer robust marketing tailored to the individual cities and designed to ensure maximum participation in the program. Read: more projects, more jobs. Please make the responsible decision — include Clean Energy Coachella Valley by Ygrene as a PACE financing option to property owners in our region. It's the only program that can make PACE a large- scale reality, and it is essential to jumpstarting activity and creating jobs in the construction industry. It's also the only program I want to work with and will recommend to my customers. In short, it works and it puts local contractors back to work. Sincerely, Richard E. Powell RMC Energywise Homes 890942 C-6, B Certified Green Builder Councilmember Joseph De Coninck cn uc 0809131 Chair, Executive Committee Coachella Valley Association of Governments 73-710 Fred Waring Drive Palm Desert, CA 92260 Re: Moving Forward with SB 555 PACE Program for the Coachella Valley Dear Councilmember De Coninck and Executive Committee Members: As CVAG considers options for creating a regional PACE (Property Assessed Clean Energy) financing district, we urge you to move forward with the Clean Energy Coachella Valley program by Ygrene. Unemployment remains high in the Coachella Valley, and the stakes for contractors couldn't be higher. Over the next five years, a successful PACE program could create 3,000 new jobs, more than $200 million in project financing, and another $500 million in related economic benefits for the Coachella Valley. This is a huge opportunity —and the key is selecting a PACE program model that works and a provider dedicated to making the program work locally. As a local Coachella Valley contractor, we could not be more enthusiastic about the potential of PACE. We know from experience that property owners in our region need financing options for energy efficiency and renewable energy upgrades. But PACE will mean nothing for my business if the program doesn't successfully fund projects. That's why we support Ygrene's Clean Energy program. Ygrene offers the only program with these essential elements: • Committed and available funding. Customers won't follow through with a project -unless financing is easily accessed, available up front, and projects can get started immediately. Ygrene's easy to understand program pre -approves properties, approves projects within 24 hours, and has immediately available funding. • Local Commitment to the Coachella Valley: Ygrene's local energy centers, local contractor training, grassroots marketing, and property owner outreach are key to creating the unique program that the Coachella Valley deserves. • Local Contractor Support and Local Jobs: Ygrene's program makes the entire process simple and easy for contractors, and supports us from start to finish. The program provides comprehensive training, will support us in marketing PACE to property owners throughout the Coachella Valley, and gives us the tools and resources to efficiently manage projects and grow our business. • Local Marketing and Outreach. Ygrene is the only program provider that will offer robust marketing tailored to the individual cities and designed to ensure maximum participation in the program. Read: more projects, more jobs. Please make the responsible decision — include Clean Energy Coachella Valley by Ygrene as a PACE financing option to property owners in our region. It's the only program that can make PACE a large-scale reality, and it is essential to jumpstarting activity and creating jobs in the construction industry. It's also the only program we want to work with and will recommend to my customers. In short, it works and it puts local contractors back to work. Paul J. McCresh Christopher Lucas �iLUc- Esser Air Conditioning and ®eating 3fr665 Bankside Drive, Suite C ' Cathedral City, CA 92234 Phone 76M244)550 ' Ah Phone 760-568-0075 ' mviv.csserac.com April 26, 2013 Councilmember Joseph De Coninck Chair, Executive Committee Coachella Valley Association of Governments 73-710 Fred Waring Drive Palm Desert, CA 92260 RE: MOVING FORWARD WITH SB 555 PACE PROGRAM FOR THE COACHELLA VALLEY Dear Councilmember De Coninck and Executive Committee Members: As CVAG considers options for creating a regional PACE (Property Assessed Clean Energy) financing district, I urge you to move forward with the Clean Energy Coachella Valley program by Ygrene. Unemployment remains high in the Coachella Valley, and the stakes for contractors couldn't be higher. Over the neat five years, a successful PACE program could create 3,000 new jobs, more than $200 million in project fmancing, and another $500 million in related economic benefits for the Coachella Valley. This is a huge opportunity —and the key is selecting a PACE program model that works and a provider dedicated to making the program work locally. As a local Coachella Valley contractor, 1 could not be more enthusiastic about the potential of PACE. We know from experience that property owners in our region need financing options for energy efficiency and renewable energy upgrades. But PACE will mean nothing for my business if the program doesn't successfully fund projects. That's why I support Ygrene's Clean Energy program. Ygrene offers the only program with these essential elements: Committed and available funding. Customers won't follow through with a project unless financing is easily accessed, available up front, and projects can get started immediately. Ygrene's easy to understand program pre -approves properties, approves projects within 24 hours, and has immediately available funding. Local Commitment to the Coachella Valley: Ygrene's local energy centers, local contractor training, grassroots marketing, and property owner outreach are key to creating the unique program that the Coachella Valley deserves. • Local Contractor Support and Local Jobs: Ygrene's program makes the entire process simple and easy for contractors, and supports us from start to finish. The program provides comprehensive training, will support us in marketing PACE to property owners throughout the Coachella Valley, and gives us the tools and resources to efficiently manage projects and grow our business. Councilmember Joseph De Coninck Chair, Executive Committee April 26, 2013 Page 2 Local Marketing and Outreach. Ygrene is the only program provider that will offer robust marketing tailored to the individual cities and designed to ensure maximum participation in the program. Read: more projects, more jobs. Please make the responsible decision —include Clean Energy Coachella Valley by Ygrene as a PACE financing option to property owners in our region. It's the only program that can make PACE a large-scale reality, and it is essential to jumpstarting activity and creating jobs in the construction industry. It's also the only program I want to work with and will recommend to my customers. In short, it works and it puts local contractors back to work. Sincerely, ESSER AIR CONDITIONING & HEATING �A� Tim Esser u W. L. Vickers Construction, Inc 33562 Yucaipa Blvd, Bldg 4-439 Yucaipa, Ca 92399 Phone: 909-910-2643 Email: Walt@wlvickersconstruction.com Councilmember Joseph De Coninck Chair, Executive Committee Coachella Valley Association of Governments 73-710 Fred Waring Drive Palm Desert, CA 92260 RE: MOVING FORWARD WITH SB 555 PACE PROGRAM FOR THE COACHELLA VALLEY Dear Councilmember De Coninck and Executive Committee Members: As CVAG considers options for creating a regional PACE (Property Assessed Clean Energy) financing district, I urge you to move forward with the Clean Energy Coachella Valley program by Ygrene. Over the next five years, a successful PACE program could create new jobs, provide $200 million in project financing, and another $500 million in related economic benefits for the Coachella Valley. This is a great opportunity for all concerned. As a authorized PACE Contractor, I could not be more enthusiastic about the potential of PACE. We know from experience that property owners in our region need financing options for energy efficiency and renewable energy upgrades. That's why I support Ygrene's Clean Energy program. Ygrene offers the only program with these essential elements: • Committed and available funding. Customers won't follow through with a project unless financing is easily accessed, available up front, and projects can get started immediately. Ygrene's easy to understand program pre -approves properties, approves projects within 24 hours, and has immediately available funding. • Local Commitment to the Coachella Valley: Ygrene's local energy centers, local contractor training, grassroots marketing, and property owner outreach are key to creating the unique program that the Coachella Valley deserves. • Local Contractor Support and Local Jobs: Ygrene's program makes the entire process simple and easy for contractors, and supports us from start to finish. The program provides comprehensive training, will support us in marketing PACE to property owners throughout the Coachella Valley, and gives us the tools and resources to efficiently manage projects and grow our business. • Local Marketing and Outreach. Ygrene is the only program provider that will offer robust marketing tailored to the individual cities and designed to ensure maximum participation in the program. Read: more projects, more jobs. Please include Clean Energy Coachella Valley by Ygrene as a PACE financing option in our region -it works and puts local contractors back to work. Sincerely, Wait Vickers www.wlvickersconstruction.com www.vickersconstructiongrD.comwww.americanl80svnergies.com April 22, 2013 Councilman Joseph De Coninck Chair, Executive Committee Coachella Valley Association of Governments 73-710 Fred Waring Drive Palm Desert, CA 92260 RE: MOVING FORWARD WITH SB 555 PACE PROGRAM FOR THE COACHELLA VALLEY Dear Councilman De Coninck and Executive Committee Members: I have been involved with PACE since its birth. I worked for the City of Palm Desert for nine years where the Energy Independence Program (EIP) was first implemented. I know its value. I have seem it firsthand. I believe the Coachella Valley needs to implement a PACE program, and now. During my time with the City of Palm Desert I received a staggering amount of phone calls and email inquiries about the Palm Desert EIP. These calls came in from all over the country and some even from out of the country. A vast amount of these inquiries came from residents in our own Coachella Valley, wondering why they couldn't take advantage of Palm Desert's EIP and how they could get their respective city involved. I know the interest in this program is already there. I am a resident and father of three here in the City of Indio. If there were a PACE program available for my city right now, my wife and I would already be on board. There are numerous advantages to approving this item and moving it quickly including: Committed and Available Funding: This is the single most important factor for property owners. Clean Energy CVAG by Ygrene is the only PACE program that offers us pre -approved, up -front financing with the lowest fees of any PACE program. That means I can get my project financed up front without any headache or delay and get the project moving quickly with savings much sooner. A Successful Program Model: Ygrene's program builds upon the already familiar and successful Palm Desert EIP and Set To Save programs. Local Commitment to the Coachella Valley: Local contractors will benefit, more local jobs will be created, property owners will see the savings instead of paying outrageous energy rates, and the money will circulate within the Coachella Valley, increasing revenues for the cities (in the form of taxes, permits and other fees) ensuring a stronger economic area. Property owners need an easy process to get projects done efficiently. They need easy approval with no out-of-pocket costs, knowledgeable local staff that can guide them through the process, and a program with a proven track record. Ygrene's program can offer these things. 1 completely support this program and urge you to make a motion to approve this item now so that the Coachella Valley can finally have a PACE program implemented. Thank you, Benjamin n 47401 Cal1e Rosarito Indio, CA 92201 Gma!I Cryefal Crawford <crystaLvaaAmd@ygrene.u» yl:r gk PACE thlstVldeo@aoLcorn <ValetVderl@Ol.corm Wed, Apr 24, 2013 at 7:14 PM To: Imertows@cv g.org Cc vysW.crawfordQygrare.us Could Me.. r Joseph De Coiuidc Chat, Esecul a Cortmttee CVAG Katie Barrows Director of En Lion rwrsal Resources CVAG Dear Coulotrrember De Canck and Exactioe Committee Members: As a proud nealdent of Pasn Desert rat only did I participate in the Palm Desert PACE program (solar and pool Purp) but I had the pdwlege to work as the Program Manager/Comnulty 0 Weadt Manager for the 9rastl-trealdrp energy eRcawy prograrn, Set To Sans. S'vice 2008 the City of Palm Desert and the Set To Save representatives were imtnrremal in reativp out to the mrwuity to educate the residents and business owners abort the great tugs the program had to offer, such A as CFL lighting, A/C tune-ups, sharing tips and ideas on how to lower utrAy mraurption and irf inii the residents and business owners about the PACE kart program for energy upgrades. I attended the Fehnary 25th CVAG neetbg to learn more about the future of the PACE programs here in the Coadella Valley old to educate myself what wig be offered to the residents and business owners. I Would We to share cry enpedenoe in dealing with out residents here in Petro Desert. Sion and singe, we have a Large population of seniors who areweary of outside companies and who wart to "keep it locef. We had seteral occasions wnen we tried to use out of area vendors and the residents were rot leppy. I behers we tine enough local talent here m out Valley and reed to do everything possible to steer ary new work to our local contractors. My past COVINi rca ties Shown me tied our residents wart a bcal presence. Sue, togs can be done over the phone, but how good wood it feel to Imow tat tare is a local office that ore can go to for assistarrre, or even co ptavn, if reed be. I strongly befete that it is wary inportarce that Owe is a bcal office to edwate, out residents and business owners to ensue the success of and new PACE program Thank you Mark Watson ®eeeeeeeeeeeeeeeeeieeeeeeeee�eeeeeeeeeeeeee� CVAG PACE Program Cost Comparison: Ygrene & HERO Pro am Feature YGRENE ENERGY FUND PFM GROUP CALIFORNIA HERO Fees Commercial Residential Commercial Residential Pro'ectAmount $100,000 $30,000 $100,000 $30,000 Interest Rate 6.95%' 6.95W 7.0%2 8.25%2 Project Funding Date Aril 1, 2013 Aril 1, 2013 Aril 1, 2013 Aril 1, 2013 Security De osiUlnterest Reserve $3,033.003 $921.003 $299.584 $90.17 Capitalized Interests $1,784.53 $541.89 $3,257.76 $1,155.65 Program Admin & Underwriting $250.00 $250.00 $2,773.876 $784.916 Recording Fee $250.00 $250.00 $95.00 $95.00 Application Fee (Ygrene)/Annual Admin Fee HERO $50 $50 $300.00 $25.00 Energy Pro Software (Ygrene) $4507 $507 - _ Cost Recovery/Conduit Issuer $100.00 CVAG $100.00 CVAG $1,275.98: ($1,212.19 RCOG ; $63.79 CVAG $427.76: ($261.06 (WRCOG); $16.70 CVAG Total ClosingCosts - - $2,952.66 $817.83 Total Financed/Bonded $105,917.53t0 $32,162.8970 $110,954.85 $33,396.32 Annual Payment $9,881.22 $3,000.64 $10,773.35 $3,490.01 Tenn 20 ears 20 ears 20 ears 20 ears Total Payment over 20 ears $194,691.40 $59,089.80 $215,467.00 $69,800.39 Contractor Fee $3,000.00 $900.00 interest rate is fixed at the time a property owner enters into a contractual assessment for each project. The interest rate for the Ygrene PACE program Is based on prime plus 3.2%; It may periodically change to be responsive to market conditions and support program sustainability. = Interest rate is fixed at the time a property owner enters Into a contractual assessment for each project. Investors that have committed capital have set the initial Interest rate at a level that has not changed since HERO program launch; future changes will be negotiated by the PFM Group as financial advisor on behalf of participating cities and counties. a The Ygrene security deposit Is an Interest reserve which is fully refundable upon completion of the special tax payments assuming the property owner did not miss any payments over the term of the loan. The security deposit would be refunded or applied to the last payment. The security deposit Is a reserve fund that is a credit enhancement required by Ygrene's Initial funding partners. In California, the Interest reserve Is currently calculated as three percent (3%) of the sum of the construction amount plus the program fees; It Is put up by the property owner and is rolled Into the financing. PFM has Indicated that the commercial HERO program will likely not require a reserve fund. The HERO Interest Reserve is not refundable. B Capitalized interest Is the amount required for payment of the first Interest payment and Is calculated from the closing date of April 1, 2013. These program administration and underwriting fees are Included In the Closing Costs for each project. For comparison purposes, the Program Admin & Underwriting fees are shown separately from other closing costs for HERO. ' Ygrene provides Energy Pro software ($50 (residential) or $450 (commercial) a Commercial: Total closing costs of 5.50%made up of 2.5%for Origination, Marketing and Program Administration(Samas Capital); $1,109.55 (1%) for Legal/Bond Counsel (BB&K); $554.77 (0.50%) for Assessment Administratlon(DTA); $388.34 (0.35%) for Placement Agent (WCAH); $1,275.98 (1.15%) for Conduit Issuer (WRCOG and CVAG costs under hybrid HERO -see table); with the "Hybrid HERO" model, CVAG would receive 0.05% ($63.79) to cover administrative costs; $750 flat fee for Financial Advisor (PFM); $150 flat fee for Trustee(TBD). 9 Residential: Total closing costs of 5.63% made up of 2.50% Origination, Marketing and Program Administration(Renovate America (RA)); $333.96 (1%) for Bond Counsel (BB&K); $166.98 (0.50%) for Assessment Administration(DTA); $116.89 (0.35%) for Placement Agent (WCAH); $427.76 (1.28%) for Conduit Issuer (WRCOG and CVAG costs under hybrid HERO -see table); with the "Hybrid HERO" model, CVAG would receive 0.05% ($16.70) to cover administrative costs; WRCOG pays $150 flat fee for financial advisor (PFM) from their fee; RA pays Trustee (TBD) $50 from their fee. 10 Property owner would have option of including the security deposit and capitalized Interest in the project financing with a total financed amount of $105,917.53 for commercial and $32,162.89 for residential or pay these costs up front for a total financed amount of $101,100.00 for commercial and $30,700.00 for residential. 11 Contractor Fee is paid by contractor (not property owner) to the District for software, support, marketing, and program operations. CVAG PACE Program Features Comparison: Ygrene & HERO Program Feature YGRENE ENERGY FUND PFM GROUP/ CALIFORNIA HERO Enabling Legislation SB 555 AB 811 (hftp7//www.leginfo.ca.gov/pub/11-12/bill/sen/sb 0551- (http-//www.ener-gy-ca.ciov/recovery/documents/ab 811 bill 200 0600/sb 555 bill 20111006 chaptered.pdf) 80721 cha tered. d Eli Ole Properties Public and pdvate property Existing private property Time to Launch 6 months 6 months Interest Rate Prime + 3.2% = 6.95% 7% (commercial), 8.25% residential Property Owner 1. Maximum 85% Loan -to -Value 1. Max 90% loan to value Eligibility 2. Assessment Maximum 10% of Fair Value 2. Current on mortgage payments and property taxes 3. No Property Tax Delinquency for 3 Years 3. No bankruptcy for 7 years 4. No Mortgage Delinquency for 3 Years 4. Improvement costs < 15% of market value (residential), 20% of 5. Maximum Annual Property Taxes of 5% Fair Market Value market value (commercial) 6. Funding Restricted to Eligible Improvements 7. All Contractors Must be Ygrene Certified B. Projects Subject to Local Permit Requirements 9. Eligible Rebates and Incentives Deducted from Funding 10. Benefits -to -Cost Ratio Greater than One Commercial Only) Program Funding Warehouse line of credit; local bank funding; long-term Warehouse line of credit Public/private capital markets; Private securitization placement of bonds issued by California HERO Risk to local 1. no effect on jurisdiction credit rating 1. no effect on jurisdiction credit rating Jurisdiction 2. no risk from default 2. no risk'from default Validation Required yes yes Cost to local govT No cost cost recovery available No cost Customer contact Local Energy Center, Website, Call Center? Website, Call Center, Trained Contractors Physical Presence Local Energy Center CVAG office as point of contact. Energy center would require additional local funding Branding Local customization, Clean Energy CVAG HERO brand is an option Website One Click Pre -Qualification One minute r ualfication Contractor Support Free Training, project mgmt. software, individual advisor for Free Training, project mgmt. software, each contractor, contractors as "sales force" contractors as "sales force" Opt Out/Out Clause Termination by either party with 2 year transition period to allow Participating cities can opt out at any time outstanding projects, assessments to be completed CVAG Exec. CVAG Executive Committee must authorize contracts, • With HERO Hybrid model, CVAG could have limited role Committee Role establish district, have program oversight Independent CVAG Yes • CVAG stand alone program not available Program? Flexibility in design, branding, individual city customization • Under HERO Hybrid, WRCOG is responsible for program implementation. CVAG could participate for our region Outreach & Marketing Website, direct sales, advertising, workshops Website, PR, outreach, workshops Program Partners Willdan Financial, Fidelity National Financial Green Samas Capital, BB&K, Renovate America, David Taussig & Assoc. Twy� 4 faQmbrw CITY / SAMA HA / FA MEETING DATE: May 21, 2013 AGENDA CATEGORY: BUSINESS SESSION: 2 ITEM TITLE: SELECTION OF AN ALTERNATIVE FOR THE REPLACEMENT OF THE COACHELLA CONSENT CALENDAR CANAL WITHIN THE SILVERROCK GOLF COURSE STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: As deemed appropriate by the City Council. EXECUTIVE SUMMARY: • On May 7, 2013, the City Council considered options for replacing the Coachella Canal located within the SilverRock Resort golf course. The canal has settled, which has reduced its capacity to deliver irrigation water to Coachella Valley Water District's (CVWD's) customers. • Two alternatives were presented: a new underground pipe system (Underground Pipeline Option) or a new canal parallel to the existing one (Parallel Canal Option). • Constructing a parallel canal would have significant impact on the Palmer Course at SilverRock (Course), presenting both challenges and opportunities. At least one hole would be improved; however, the Course would lose significant revenue due to the construction activities. • In accordance with the Canal Realignment Agreement, the City Council must select one of the alternatives. • Either option will require the City to pay to restore the Course since Course improvements are within the existing United States Bureau of Reclamation (USBR) easement; this was a requirement of the original golf course construction. FISCAL IMPACT: The Underground Pipeline Option would cost the City a total of $8,788,000 and CVWD a total of $3,926,000. The City's cost for this option would increase by approximately $1,580,000 for abandonment of the east/west portion of the existing canal and relocation of the L-4 Pump station for an estimated total cost of $10.4 million. The Parallel Canal Option would cost the City $2,533,000 and CVWD $3,963,000. Infrastructure bond proceeds totaling $9.2 million will be available for the pipeline option once the City receives its finding of compliance from the Department of Finance. If the bond proceeds are not available, the only other funding source available is General Fund Reserves. BACKGROUND/ANALYSIS: On May 7, 2013, the City Council received an update regarding the status of the canal replacement activities. Staff from CVWD, the City, and the City's consultant, RBF, has reviewed the plans and cost estimates and believes them to reflect current contractor costs for this type of construction. Per the amended canal realignment agreement, the City must choose an alignment option by June 1, 2013 so that design can be completed and the project constructed as soon as possible. The Underground Pipeline Option would generally run west of Jefferson Street and north of Avenue 54. The City would grant an approximate 60-foot wide easement to CVWD for this alignment. The existing canal would be crushed and filled, and the easement would be abandoned. The Meriwether Group (the development entity who is working on a resort and retail development option at SilverRock) has suggested constructing this option partially in a pipe and partially in an open channel in the same alignment as the pipeline option. They believe this hybrid option will result in a significant cost savings over the pipeline option. However, they had not generated the construction cost for this alternative in time to include in this report and redesigning the improvements to meet the project schedule might make this option infeasible. The Parallel Canal Option would involve constructing a new canal approximately 41 feet west of the existing canal largely within the existing 140-foot wide easement. Within this easement, approximately 41 feet would be required to accommodate the canal structure, approximately 15 feet to 20 feet of clear space on either side of the canal would be necessary for CVWD's access for maintenance, and an additional 10 foot to 15-foot buffer area would be required on both sides of the canal outside the clear space. Should the City Council move forward with the Parallel Canal Option, the Course would have to undergo an extensive main line irrigation relocation project this summer in order for it to be ready for the new canal construction in May 2014. An expedited bid process and closure of the back nine holes from mid -August through September 2013 would be necessary in order to finish this work in time for October overseeding of the golf course. Should the City Council move forward with the Underground Pipeline Option, CVWD staff indicated they would recommend to the CVWD Board of Directors that the City would not need to provide funding until after January 1, 2014 in order to allow the City more time to resolve issues with the Department of Finance. Detailed information regarding the canal options, anticipated schedules, and funding sources can be found in the Study Session staff report presented to the City Council on May 7, 2013 (Attachment 1). ALTERNATIVES: Since the City is required to choose one of the two alignment alternatives by June 1, 2013, no other alternative is recommended. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachment: 1. May 7, 2013 Study Session Report ATTACHMENT C&Iy� 4 faQmbrw CITY / SAMA HA / FA MEETING DATE: May 7, 2013 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: ALTERNATIVES FOR THE REPLACEMENT OF THE COACHELLA CANAL CONSENT CALENDAR WITHIN THE SILVERROCK GOLF COURSE STUDY SESSION: 1 PUBLIC HEARING: RECOMMENDED ACTION: Receive the staff report and provide input regarding the Coachella Canal replacement options. EXECUTIVE SUMMARY: Due to differential settlement in the Coachella Canal (Canal) that has significantly reduced its capacity to deliver irrigation water, the Coachella Valley Water District (CVWD) must replace the existing Canal. Replacing the Canal has a significant impact on the Palmer Course at SilverRock, presenting both challenges and opportunities. CVWD has worked with City staff on two alternatives: 1. Construct a new underground pipe system in the Jefferson Street and Avenue 54 parkways (Underground Pipeline Option) and abandon the existing open channel canal system within the golf course. 2. Construct a new open channel canal parallel and west of the existing Canal within the existing CVWD easement (Parallel Canal Option). FISCAL IMPACT: The fiscal impacts are not restricted to just the design and construction costs, but also include costs to repair the golf course and lost operations income. These impacts include relocating existing irrigation lines, lost revenue due to loss of play during construction, and reconfiguring the golf course once the construction of either option is completed. City and CVWD staffs, as well as RBF, have reviewed and present the following cost estimates using best engineering judgment based on 75 percent complete plans: Option 1 — Underground Pipeline Option CITY CVWD Construction Cost $8,025,000 $3,926,000 Golf Course Impacts* $ 500,000 NA Lost Revenue $ 263,000 NA Totals $8,788,000 $3,926,000 It should be noted that the above cost does not include abandoning the east/west portion of the existing Canal nor the cost to relocate the L-4 Pump station. The cost to relocate this infrastructure is in excess of $1.0 million which would increase the City's cost to approximately $10.0 million. Option 2 — Parallel Canal Option Construction Cost Golf Course Impacts* Lost Revenue Totals CITY $ 0 $1,707,000 $ 781,000 $2,488,000 CVWD $3,926,000 $ 37,000 NA $3,963,000 *Goff course impacts include a 25% contingency and do not include design, construction management or construction survey costs. Neither option includes right-of-way costs for either the new alignment or the acquisition of the underlying property beneath the existing Canal once the Bureau of Reclamation (BOR) easement is relocated. Possible funding sources for this project potentially include bond proceeds, Quimby funds, and General Fund Reserves. The use of the bond proceeds is dependent upon the City receiving a certificate of completion from the California Department of Finance. Should the City Council move forward with the Underground Pipeline Option, CVWD staff indicated they would propose to the CVWD Board of Directors that the City would not need to provide funding until after January 1, 2014, in order to allow the City more time to resolve issues with the Department of Finance. BACKGROUND/ANALYSIS: On December 18, 2012, the City Council received a presentation regarding the status of the Canal replacement activities. A copy of that staff report is attached (Attachment 1). At the conclusion of that discussion, the City Council directed staff to request a time extension from CVWD; the Council requested that the City have until at least June 1, 2013 to make its determination regarding the preferred relocation alternative. The rationale for this request is that the City would use 2002 Tax Allocation Bond proceeds (issued by the former Redevelopment Agency for SilverRock infrastructure improvements and on deposit with the Successor Agency) to fund the non -operations costs associated with either option. Canal Alignment Options The Parallel Canal Option would involve constructing a new canal approximately 43 feet west of the existing Canal largely within the existing 140-foot wide easement. Within this easement, approximately 47 feet would be required to accommodate the canal structure, approximately 14 feet of clear space on either side of the canal would be necessary for CVWD's access for maintenance of the canal and an additional 10 foot to 15-foot buffer area would be required on both sides of the canal outside the clear space, which could only be landscaped in native plants (i.e., no turf.) The Canal must be replaced due to subsidence. There is no guarantee that the existing canal section will not subside further in the future requiring yet another realignment to this stretch of the canal. Should the City Council select the Parallel Canal Option, the following is the anticipated schedule of events: June 1. 2013 July 15, 2013 August 1, 2013 August 6, 2013 October 1, 2013 October 31, 2013 September 1, 2013 December 1, 2013 May 1, 2014 September 1, 2014 October 1, 2014 City and CVWD select Parallel Canal Option RBF and sub consultants begin preparation of redesigned golf holes and irrigation system City's irrigation relocation plans are complete. Parallel Canal plans are complete City advertises irrigation system relocation project for bids Irrigation relocation construction starts Irrigation relocation is complete CVWD advertises parallel Canal project CVWD awards parallel Canal project CVWD parallel Canal project begins. City concurrently advertises for bids golf course restoration project CVWD Canal construction is complete and City's Golf Course restoration project begins Golf Course restoration project is complete The Underground Pipeline Option would generally run west of Jefferson Street and north of Avenue 54. The City would grant an approximate 60-foot wide easement to CVWD for this alignment; once buried and operational, no buildings or large landscaping could be installed on this easement. The existing Canal would be crushed and filled, and the easement would be abandoned. The City would then be responsible for either acquiring or accepting title to the property that this easement traverses. Staff has researched underlying fee ownership of the property this easement traverses and found that the property is subdivided into numerous small parcels; many of the parcels are in the name of defunct corporations, defunct water companies or unknown third parties. In reviewing this option with the various development entities that are interested in SilverRock development, they indicated that this option would improve the aesthetic quality of the Palmer Course golf experience and it would improve the golf hole routing and access for the second golf course. They did not, however, indicate that eliminating the above- ground Canal would have a significant impact on the resort and retail development (in terms of improved ambiance or access). Should the City Council select the Underground Pipe Option, the following is the anticipated schedule of events: June 1. 2013 July 1, 2013 August 1, 2013 September 15, 2013 December 1, 2013 January 1, 2014 March 1, 2014 August 1, 2014 July 1, 2014 October 31. 2014 City and CVWD select Underground Pipeline Option and approve construction agreement RBF and sub consultants begin preparation of redesigned golf holes and irrigation system Plans are complete and pipe supply contract is bid CVWD awards pipe supply contract and bids construction contract CVWD awards underground pipe project Construction starts on pipeline City bids grading and restoration work for back nine holes Underground pipe project construction complete Canal abandonment and golf course restoration projects begin Existing Canal abandonment and golf course restoration projects are completed Funding Uses and Sources The Underground Pipe Option would cost the City an estimated $10.0 million and the Parallel Canal Options would cost the City $2.5 million. Not included in this cost is the potential expense to acquire the underlying property if the Canal easement is abandoned as a result of implementing the Underground Pipe Option. Staff does not have an estimate of this cost; further research is required to identify which entities listed as owners still exist. However, staff anticipates the land value would be minimal due to the limited parcel size and the fact that the property is zoned or designated for public facilities. For the Underground Pipe Option, $263,000 is due to lost revenue from interruption in golf operations. The remaining $9.74 million are capital costs associated with the underground pipe. For the Parallel Canal Option, $781,000 is due to lost revenue from interruption in golf operations. The remaining $1,707,000 is capital costs associated with rebuilding the Palmer course and the associated irrigation system. The City has two funding sources for this project: General Fund reserves and $9.2 million of 2002 Tax Allocation Bond proceeds. General Fund reserves can fund both the operation and capital costs. Per the Tax Allocation Bond indenture (the contract the Successor Agency has with the bond holders), these proceeds are designated for SilverRock infrastructure improvements; they cannot be used to underwrite operation costs. The City cannot access the Tax Allocation Bond proceeds until it receives a certificate of completion from the State Department of Finance. This will occur only after the City and the State resolve their differences over the disposition of the $41.4 million of former Redevelopment Agency loan repayment proceeds that reside in the City's General Fund. This could occur by December 2013. Additional Thoughts The Canal, if left in place, has and will continue to pose numerous challenges in the development of SilverRock. While it would cost more to implement the Underground Pipe Option, this expense would be partially offset with reduced future infrastructure costs for utility crossings, golf cart bridges, vehicular bridges and other structures that are only necessary to cross over or beneath the Parallel Canal Option. From an operations standpoint, having the Parallel Canal Option bisect the property creates inefficiencies in the maintenance of the Palmer course as well. Workers must travel additional distances to get to bridges to cross the Canal, the irrigation system has redundancies to be able to operate independently on either side of the Canal, and players take longer to play the course due to the restricted circulation caused by the Canal. Palmer Design representatives are encouraged that the City is considering relocating the Canal as they feel the course can be much more playable and enjoyable without it in the way (Attachment 2). Finally, the aesthetics of the Palmer course as well as the balance of the site would be significantly improved without the Canal to detract from what many describe as one of the most beautiful properties in the Coachella Valley. For these reasons, staff believes the relocation of the Canal into an underground pipe is a worthwhile expense that will ultimately increase the value of the City's investment. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1 . December 18, 2013 Study Session Report 2. Letter from Palmer Design dated February 2, 2012 ATTACHMENT r.• 1 t ITY SA / HA / FA MEETING DATE: December 18, 2012 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Alternatives for the Replacement of the CONSENT CALENDAR: Coachella Canal Within the SilverRock Golf Course STUDY SESSION: _ PUBLIC HEARING: RECOMMENDED ACTION: Receive the staff report and. provide input regarding the Coachella Canal replacement options EXECUTIVE SUMMARY: Due to differential settlement in the Coachella Canal that has significantly reduced its capacity to deliver irrigation water, the Coachella Valley Water District (CVWD) must replace the existing Canal; replacing the Canal has a significant impact on the Palmer Course at SilverRock, both presenting challenges and opportunities. CVWD has worked with City staff on two alternatives: 1. Construct a new underground pipe system in a new alignment (that generally parallels Jefferson Street) and abandon the existing open channel canal system within the golf course south of the L-4 Pump Station 2. Construct a new open channel canal parallel and west of the existing canal within the existing CVWD easement. FISCAL IMPACT: The fiscal impacts are not restricted to just the design and construction costs, but also include costs to repair the golf course. These impacts include relocating existing irrigation lines, lost revenue due to loss of play during construction, and reconfiguring the golf course once the construction of either canal alignment is completed. The following costs are estimated using best engineering judgment; these cost estimates are subject to revision after the 75% plans have been fully reviewed by CVWD and staff: Option 1 — Jefferson Street/Avenue 54 Underground Pipe CITY CVWD Construction Cost $8,025,000 $3,926,000 Golf Course Impacts* $500,000 NA Lost Revenue $263,000 NA Totals $8,788,000 $3,926,000 Option 2 — Parallel Canal CITY CVWD Construction Cost $0 $3,926,000 Golf Course Impacts* $1,707,000 $37,000 Lost Revenue $781,000 NA Totals $2,488,000 $3,963,000 *Golf course impacts include a 25% contingency and do not include design, construction management or construction survey costs. Possible funding sources for this project potentially include bond proceeds, Quimby funds and General Fund Reserve funds. The use of the bond proceeds is dependent upon La Quinta completing certain milestones in the process of winding down the former Redevelopment Agency. BACKGROUND/ANALYSIS: A portion of the Palmer Golf Course at SilverRock was built within the CVWD/Bureau of Reclamation (BOR) easement for the Coachella Canal. The original Letter of Consent for the installation of the Course within the easement was issued by the United States Department of the Interior on June 24, 2004. A condition of the Letter of Consent was that the City release the United States and its agents (i.e., CVWD) from any liability for damage resulting from the construction, operation or maintenance of any of the works of the United States (i.e., the Coachella Canal). This alleviates CVWD from having to pay for any damage to the portion of the golf course within the BOR easement area arising from the construction or maintenance of the existing or future canal systems. In April 2009 CVWD prepared an Evaluation of Subsidence and Canal Replacement Options that confirmed that the Coachella Canal had settled several feet since it was constructed (except in the area it sits on bedrock within the Palmer Course at SilverRock Resort). CVWD and City staff then began working on several options for repairing or replacing the existing canal which is operating at approximately half capacity. In March 2012 the City and CVWD entered into a canal realignment agreement (Attachment 1) whereby CVWD's consultant prepared 75% design plans and cost estimates for two alignment options which were to either construct a pipeline parallel to Jefferson Street and Avenue 54 or to construct a parallel canal to the west of the existing canal. CVWD was also required to hire a third party to prepare an independent cost estimate for constructing the two options. That effort is nearly complete and the City will be asked in January 2013 to select the preferred canal option. Whichever option is chosen, CVWD plans to be under construction by summer 2013, subject to their Board's approval and environmental clearance. The Letter of Consent and Evaluation of Subsidence and Replacement Options report are all available in the Public Works department for review. Option 1 - Underground Pipe along Jefferson Street & Avenue 54 The proposed underground piping option (Jefferson Street Alignment) starts where the existing canal enters SilverRock just west of Jefferson Street. From there the canal would be undergrounded in a 108 inch diameter pipe which will turn south in the Jefferson Street parkway south to Avenue 54 where it will turn west and remain in the Avenue 54 parkway until it is tied back into the canal at the northwest corner of PGA West. (See first aerial exhibit in Attachment No. 1.) This option does not include the relocation of the existing L-4 Pump station or the east west portion of the existing canal, which is estimated to cost in excess of $1 million. The existing canal section south of the pump station would be abandoned, and removed to the extent necessary by CVWD while the City would have to pay for grading and landscaping the old canal alignment. The pipeline construction could start this summer with no interruption to play until the summer of 2014; at that time the back nine holes would have to be taken out of service for the abandonment and refurbishment of the old canal alignment. Should the City Council select the underground pipe alternative, the following is the estimated schedule of events: January 2013 City & CVWD select Underground Pipeline Option February 1, 2013 RBF and sub consultants begin preparation of redesigned golf holes and irrigation system June 1, 2013 CVWD underground pipe project starts construction October 1, 2013 CVWD underground pipe project completes construction March 1, 2014 City bids grading and restoration work for back nine holes July 1, 2014 Canal abandonment and golf course restoration projects begin September 30, 2014 Existing canal abandonment and golf course restoration projects are completed Option 2 — Parallel Canal Option The second option (Parallel Canal Alignment) would reconstruct an open canal, parallel and west of the existing canal within the current BOR easement. This parallel canal would start approximately a quarter mile south of the L-4 Pump Station and reconnect to the existing canal behind the northwest corner of PGA West. (See second aerial exhibit in Attachment No. 1.) This option would be very disruptive of the Palmer Course since the new canal would be constructed through four of the holes on the back side of the course. An irrigation mainline, two canal under crossings, and two bridges, most of which are in the BOR easement, would have to be relocated before the work is underway. CVWD estimates its work will take 45 working days (nine calendar weeks). The City would need to move its facilities and reroute the irrigation lines before CVWD's canal work in order to insure all landscaping and turf is kept alive during the construction period. Additionally, a follow up restoration contract would be necessary to landscape the old canal alignment and incorporate the new canal into the golf course. Staff estimates the overall construction to take five to six months minimum to accomplish. Should the City Council select the parallel canal alternative, the following is the estimated schedule of events: January 2013 February 1, 2013 March 1, 2013 May 1, 2013 June 1, 2012 August 15, 2012 September 1, 2012 October 15, 2012 City & CVWD select Parallel Canal Option RBF and sub consultants begin preparation of redesigned golf holes and irrigation system City advertises irrigation system relocation project for bids Irrigation relocation construction starts Irrigation relocation is complete and CVWD parallel canal project begins. City concurrently advertises for bids golf course restoration project CVWD canal construction is complete City's Golf Course restoration project begins Golf Course restoration project is complete The Coachella Canal, if left in place, has and will continue to pose numerous challenges in the development of SilverRock Resort. While an additional $6.3 million would be necessary to relocate the channel to an underground pipe in the Jefferson Street and Avenue 54 parkways this expense will be at least partially offset with reduced future infrastructure costs for utility crossings, golf cart bridges, vehicular bridges and other structures that are only necessary to cross over or beneath the canal. From an operations standpoint, having a canal bisect the property creates inefficiencies in the maintenance of the Palmer course as well. Workers must travel additional distances to get to bridges to cross the canal, the irrigation system has redundancies to be able to operate independently on either side of the canal and players take longer to play the course due to the restricted circulation caused by the canal. Palmer Design was encouraged that the City was considering relocating the canal last March as they felt the course could be made much more playable and enjoyable without it in the way. (See Attachment No. 2) Finally the aesthetics of the Palmer course as well as the balance of the site would be significantly improved without the canal to detract from what everyone describes as one of the most beautiful properties in the Coachella Valley. For these reasons staff believes the relocation of the canal into an underground pipe a worthwhile expense that will ultimately increase the value of the City's investment. Respectfully submitted, 4mothy R. J as o , P.E. Public Works Dir for/City Engineer Attachments: 1. 2012 City and CVWD Canal Realignment Agreement 2. Letter from Palmer Design dated February 2, 2012 ATTACHMENT 1 AGREEMENT THIS AGREEMENT ("Agreement") is made on this /371, day of March, 2012 ("Effective Date"), by and between COACHELLA VALLEY WATER DISTRICT, a public agency of the State of California ("District") and CITY of LA QUINTA, a California municipal corporation and charter city ("City'). District and City are sometimes referred to herein individually as a "Party" and collectively as the "Parties." RECITALS A. On or about December 21, 1920 the Congress of the United States of America ("United States') approved the "Boulder Canyon Project Act" (45 Star. 1057). Pursuant to the Boulder Canyon Project Act, the United States constructed the All -American Canal and its Coachella Branch ("Coachella Canal'). The Coachella Canal is generally that portion of the All - American Canal from Drop 1 to Lake Cahuilla. The purpose of the Coachella Canal is to convey water for urban, agricultural, and ground water recharge purposes. B. The United States, by and through'the Bureau of Reclamation ("USBR"), holds title to the Coachella Canal and District operates and maintains the Coachella Canal pursuant to Contract No. Ilr-781 with the United States dated October I3, 1934, as amended and supplemented. C. Ground subsidence has occurred throughout the Coachella Valley at least since the original construction of the Coachella Canal. The Coachella Canal has subsided generally uniformly with the land except a portion thereof between Mile Post ("MP")120.3 and the check drop structure at MP 121.8, which portion is more particularly depicted on Exhibit "A" attached hereto and by this reference incorporated herein ("Non -Subsided Portion of the Coachella Canal"). This Non -Subsided Portion of the Coachella Canal is generally located west of Jefferson Street and extends to a point south of Avenue, 54 adjacent to PGA West in the City of La Quinta. D. The Non -Subsided Portion of the Coachella Canal results in a hydraulic condition whereby the original flow capacity has been substantially reduced. In order to increase the flow capacity within the Non -Subsided Portion of the Coachella Canal, the Parties have determined' that a physical solution must occur, including, but not limited to, the possibility of replacing and/or relocating all or a portion of the Non -Subsided Portion of the Coachella Canal. E. District retained the services of GEI Consultants, Inc. ('GEI"), to evaluate the subsidence of the Coachella Canal generally, and the non -subsidence within the Non -Subsided Portion of the Coachella Canal and to perform preliminary engineering for four (4) water conveyance system ("Water Conveyance. System') alignment options and six (6) design/construction options for each alignment. On or about April, 2009 GEI submitted to District its report entitled, "Evaluation of Subsidence and Canal Replacement Options" ("Report"). A copy of the Report is on file in each of the City's and the District's offices. F. The implementation of each of the Water Conveyance System alignment options identified in the Report will require the installation of a new concrete -lined canal and/or new 119/015610-0120 2301648-2-23-12-ReAimCMD&LQ -1- pipelines, and the demolition and removal of certain existing concrete -lined canal, pipelines and facilities. G. The Parties have selected two (2) Water Conveyance System alignment options identified in the Report as the most viable (each, a "Design Alternative") for further design. The options selected for further design and costs analysis are generally described as the "Parallel Canal" and the "Jefferson Street Alignment Those two options are referred to hereinafter as the "Project Alternatives" and are described further in Exhibit "B". The Parties now wish to provide for (i) the District's retention of an engineering firm to complete the design plans and construction cost estimates for the Project Alternatives; (ii) the District's retention of a construction management finny which firm shall be approved by the City's Public Works Director, to prepare a second opinion regarding the construction costs for the Project Alternatives, (iii) preliminary California Environmental Quality Act ("CEQA") and National Environmental Protection Act ("NEPA") compliance studies, and (iv) the Parties' respective payment obligations for the costs set forth in the foregoing clauses (i) through (iii). NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING RECITALS, WHICH ARE INCORPORATED HEREIN BY THIS REFERENCE, AND FOR OTHER VALUABLE CONSIDERATION, THE SUFFICIENCY OF WHICH IS HEREBY ACKNOWLEDGED BY THE PARTIES, THE PARTIES AGREE AS FOLLOWS. 1. Preparation of Design Plans and Engineering Cost Estimates. Within thirty (30) days after the Effective Date, District shall use commercially reasonable efforts to retain an engineering firm ("District's Engineering Consultanf) to complete design plans ("Design Plans') for each of the Project Alternatives to approximately seventy-five percent (75%) completion ("75% Complete") and to prepare construction cost estimates for the anticipated cost of constructing each of the Project Alternatives ("Cost Estimates") based upon the 75% Complete Design Plans, Within sixty (60) days after the Effective Date, the District shall retain a construction management firm, which firm shall be subject to the written approval by the City's Public Works Director, to prepare a second, independent opinion regarding the Cost Estimates for each of the Project Alternatives based upon the 75% Complete Design Plans. Once a Project Alternative is selected, the District's Engineering Consultant shall complete the Design Plans for such Project Alternative to one hundred percent ("100% Completion") so that the selected Project Alternative is ready to bid. 2. CEQA & NEPA Compliance. District shall act as lead agency with respect to compliance with CEQA and NEPA and all other applicable state and federal environmental laws and all requirements of the Federal Endangered Species Act and the California Endangered Species Act arising out of or in connection with the Project Alternatives for compliance with all conditions and mitigation measures which must be satisfied in connection with the same (collectively, "Environmental Compliance"). Environmental Compliance shall include compliance with federal and state laws, rules and regulations regarding Native American remains and cultural resources. District shall prepare, or cause to be prepared, all instruments, documents, reports and other like or kind writings required to be prepared and/or filed by CEQA and NEPA. City hereby agrees to cooperate with the District in a timely manner with respect to District's Environmental Compliance. To the extent commercially reasonable, District shall complete its Environmental Compliance concurrently with the preparation of the Design Plans. 1191015610-0120 230I648-2-23-12-Pe me CVWD&LQ -2- 3. Meet and Confer. The Costs Estimates from both the engineering firm and construction management firm shall be provided promptly to the City upon completion. After both Costs Estimates are completed and provided to the City, the Parties shall meet and confer for a period not to exceed thirty (30) days, during which the Parties shall determine if they jointly wish to pursue the construction of the Jefferson Street Alignment Alternative. The Parties understand that the District will not likely pursue that Project Alternative unless the Parties are able to reach a mutually agreeable cost sharing contract. This Agreement is not intended to require the Parties to enter into any further agreements relating to this matter. Instead, the purpose of this Agreement is to provide cost information necessary for the Parties to determine the feasibility of the Jefferson Street Alignment Alternative. A contract will not exist, and there shall be no obligation on the part of either Party to enter such a contract, with respect to the construction of any Project Alternative unless and until the Parties have executed an agreement approved by their respective legislative bodies regarding the construction of the Project Alternative and containing all essential terms, including the cost allocation for construction costs. In the event the Parties agree to the Project Alternative, in writing, District is authorized to cause the District's Engineering Consultant to complete the Design Plans for such Project Alternative to one hundred percent ("1001/o Completion") so that the selected Project Alternative is ready to bid. 4. Cost Allocation. a. The costs and expenses to undertake any and all pre -construction work whether or not set forth in this Agreement (collectively, the "Pre -Construction Work") shall be home fifty percent (50%) by District and fifty percent (50%) by City. As used in this subsection, the term "costs and expenses" shall only include the costs and expenses to perform the Pre - Construction Work, as follows: i. Costs incurred by District for the preliminary engineering as described in Recital E; ii. The costs to conduct preliminary Environmental Compliance studies for the Project Alternatives; iii. The costs fcr the preparation of the 75% Design Plans for the Project Alternatives and associated Cost Estimates; and iv. The costs for the preparation of the Design Plans to 100% Completion for the preferred alternative. b. The costs and expenses for items 4.ai-iv are projected not to exceed $400,000 ("Current Estimate"). Therefore, the maximum costs and expenses projected to be home by the District and the City are $200,000, respectively. If it appears that the Current Estimate for items 4.ai-iv will be exceeded, or costs not covered by items 4.a.i-iv are identified, the District and City will meet and confer and discuss how the additional costs will be shared. However, the City shall not have any obligation to make any payment beyond the $200,000 unless an amendment to this Agreement is approved by the City Council, which amendment expressly increases the amount to be paid by the City under this Agreement to more than $200,000. u91015610.0120 -3-. 230164&2-23-12-Redline CVWD&LQ Notwithstanding anything herein to the contrary, each Party shall be responsible for its own staff and overhead costs and expenses, and such costs and expenses shall not be deemed Pre - Construction Work. C. District may obtain a disbursement from the City pursuant to the following process: From time to time, but not more than once per month, District shall provide to City a written disbursement request in substantially the same form attached hereto as Exhibit "C" setting forth City's proportionate share of certain Pre -Construction Work. Said request shall show all Pre - Construction Work that District has funded with such disbursement, itemized in such detail as the City may reasonably require, accompanied in each case by invoices reasonably satisfactory to the City. Within twenty-one (21) days after the City's receipt of a disbursement request, the City shall disburse the City's proportionate share to the District. d. The District agrees to maintain all records relating to the Pre -Construction Work for no less than three (3) years following the completion of the work covered by this Agreement. The District agrees to make such records available for review and audit of the City or its designee, upon thirty (30) business days' written request by the City in accordance with the notice provisions of this Agreement. 5. Notices. All notices, invoices and payments (collectively, "Notices") provided for hereunder shall be in writing and (i) mailed (registered or certified, postage prepaid, return receipt requested), (ii) delivered by reputable overnight or same day courier service that provides a receipt with the date and time of delivery, or (iii) hand delivered to the Parties at the addresses set forth below or at such other addresses as shall be designated by such Party and by a written Notice to the other Party in accordance with the provisions of this section. All such Notices shall, if hand delivered, or delivered by overnight or same day courier service, be deemed received upon delivery and, if mailed, be deemed received two (2) business days after such mailing. To City: Notices Delivered by U.S. Mail: City of La Quinta P.O. Box 1504 La Quinta, CA 92247 Attn: City Manager Notices Delivered Personally or, by Courier: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attn: City Manager copy to: Rutan & Tucker, LLP 611 Anton, Boulevard, Suite 1400 Costa Mesa, CA 92626 Attn: M. Katherine Jenson, Esq. 1191015610.0120 -4- 2301668-2-23-12-Redline CVWD&LQ To District: Coachella Valley Water District 85-995 Avenue 52 Post Office Box 1058 Coachella, CA 92236 Attn: Steve Robbins, General Manager -Chief Engineer copy to: Redwine and Sherrill 1950 Market Street Riverside, CA 92501 Attn: Gerald D. Shoaf, Esq. 6. Entire Agreement. This instrument, together with the exhibits attached hereto and other writings referenced herein, contains the entire agreement between the Parties relating to the subject matter hereof and supersedes any and all prior agreements between the Parties, oral or written, and any and all amendments thereto. Any oral representations or modifications concerning this instrument shall be of no force and effect, excepting a subsequent modification in writing, signed by the Parties to be charged. 7. Attorney,. In the event of any litigation or other action between the Parties arising out of or relating to this Agreement or the breach thereof, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to its reasonable costs and attorney's fees. 8. Goveming Law. This Agreement is entered into within the State of California, and all questions concerning the validity, interpretation and performance of any of its terns or provisions or any of the rights or obligations of the Parties hereto shall be governed by and resolved in accordance with the internal laws of the State of California, without regard to conflict of law principals. 9. Interpretation. The provisions of the Agreement shall be construed as to their fair meaning, and not for or against any Party based upon any attribution to such Parry as the source of language in question. 10. Time is of Essence. Time is of the essence of this Agreement and each and every term and provisions thereof. 11. Assignment. Neither District nor City shall, either voluntarily or by action of law, assign or transfer this Agreement or any obligation, right, title or interest assumed by such Party, except as otherwise provided herein, without the prior written consent of the other Party. Any attempted assignment in violation if this provision is void ab inirio. Subject to the foregoing, the provisions of this Agreement shall apply and bind the successors and assigns of the Parties. 12. . No Third Party Beneficiaries. Except as specifically set forth herein, this Agreement shall not be deemed to confer any rights upon any individual or entity which is not a party hereto (except the USBR) and the Parties expressly disclaim such third party benefit. 1191015610-0120 2301649.2-23-12-Rain CV WD R LQ -5- 13. Waivers. No delay on the part of any Parry hereto in exercising any right, power or privilege hereunder shall operate as a waiver thereof, nor shall any waiver on the part of any Party hereto of any right, power or privilege hereunder operate as a waiver of any other right, power or privilege hereunder, nor shall any single or partial exercise of any right, power or privilege hereunder, preclude any other or further exercise of any other right, power or privilege hereunder. 14. Authority to Execute. Each individual executing this Agreement hereby represents and warrants that he or she has the full power and authority to execute this Agreement on behalf of the named Parties. 15. Countemarts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute but one instrument. 16. Default Interest. Any payment not paid when due shall bear simple interest equal to two percent (2%) of the delinquent payment for each month or portion thereof that such payment remains delinquent. 17. Jurisdiction. The Parties agree that any action or proceeding to enforce or relating to this Agreement shall be brought exclusively in the Federal or State courts located in Riverside County, California, and the Parties hereto consent to the exercise of personal jurisdiction over them by any such courts for purposes of any such action or proceeding. 18.. Days. Unless otherwise specified, all references hereunder to "days" shall mean calendar days. [End - signatures on next page] 1191015610-0120 _ 2301648-2-23-12-Redline CV WD & LQ -6 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year hereinabove written. "District" By: Date: Me ac-k 13 , 2012 General lo�wfF JulWFernandez B d Secretary APPROVED AS TO FORM: REDWINE & SHERRILL Bv: / ►='-1 A h General Counsel "City" of CITY OF LA QUI[NTA, a California municipal corporal on and charter city Date: -3-/ S 2012 By: `Ltc„'=G� d — Interim City Manager ATTES�� Susan Maysels Interim City Clerk APPROVED AS TO FORM: RUTAN UCI LP By; � Ca he tie Jens City Attorney 1IM15610-0120 �_ 2301648-2-23-12-Rc&iwCV WD & LQ COACHELLA CANAL LEGEND SILVEROCK RESORT SITE PIPELINE ALIGNMENT COACHELLA CANAL SILVEROCK RESORT SITE LEGEND ® PARALLEL CANAL REPLACEMENT SECTION EXHIBIT "B" DESCRIPTION OF THE TWO DESIGN ALTERNATIVES Description of the proposed future construction project The proposed future construction project is intended to correct major flow deficiencies associated with the existing Coachella Canal starting at Mile Post 120.3 and extending south through the PGA West Residential development. The loss of capacity within the existing open canal is the result of differential settlement between the section of the canal on the desert floor and the section of the canal that comes into close proximity with the Santa Rosa Mountains south of Avenue 53 and west of Jefferson Street (the "Non -Subsided Portion"). Due to the grade differences between its subsided portion and Non -Subsided Portion the canal has last over 50014 of the original capacity that it was designed to convey. As a result of work by the District and Agency Staff, two design alternates will be evaluated as a part of this Agreement to correct the flow capacity issues and are described as follows. The proposed underground piping option (Jefferson Street Alignment) generally follows Jefferson Street along the western parkway, starting at the intersection with the Coachella Canal and proceeding south to the intersection of Avenue 54. North of Avenue 54, the proposed circular pipe, with the final diameter to be determined through the preliminary design effort described within the agreement, will bend to the west along the north side of Avenue 54. Fast of the existing canal, the proposed pipeline will curve southward and connect to the existing canal at a newly constructed drop structure located at Mile Post 121.8. This option will require the relocation of the existing L-4 Pump station, which is currently located 0.5 mile west of Jefferson Street, to a location closer to Jefferson Sliver, which will also be the location of an inlet structure for the open canal to closed conduit system conversion. In addition to the above mentioned construction, this option will require the relocation and reconnection of four active irrigation laterals and reconstruction of the drop structure at the lower end to facilitate the lowering of the conveyance system with a new lower outlet elevation. The existing canal section would be abandoned, and removed to the extent necessary, and the surrounding area would be re-established to conform to the existing condition. The second option (Parallel Canal) would reconstruct an open canal, parallel and west of the existing canal within the current canal easement right of way. This parallel canal would start approximately a quarter mile south of the L- 4 Pump Station and reconnect to the existing canal section at the drop structure at Miles Post 121.8. The canal alternative will be designed to accommodate future subsidence by lowering the downstream tie-in at the drop structure to an elevation lower than required to convey existing design flows. This new canal section would require reconnection of one irrigation lateral to the proposed canal section, reconstruction of the drop structure to facilitate the lowering of the outlet elevation, removal and backfill of the concrete canal section and re-establishment of the surrounding area to the existing condition. 10-0120 230164 .2-23-12 EXHIBIT `B" 2301648-2-23-12-Redline CVWD&I.Q 1191015610-0120 2301648.2-23-12-Reaim CVW &LQ EXHIBIT "C" .FORM OF WRITTEN DISBURSEMENT REQUEST ]to be inserted] EXHIBIT "C" ATTACHMENT 2 DESIGN COMPANY Arnold D Palmer, President February 27, 2012 Dear Timothy R Jonasson and the City of La Quinta, California, It has been brought to the attention of the Arnold Palmer Design Company that studies to shift and/or expand the water canal in its existing alignment or relocate the canal to run North and South along Jefferson Street are under consideration. After a brief study of preliminary studies, materials and concepts our initial thoughts are below. Currently, the existing canal engages the golf course on several holes (10, 11, 12, and 15) by either running parallel or perpendicular to the hole and line of play. While originally designed in this configuration, the intrusion of the engineered canal feature is not ideal and ultimately impacts the natural and artistic aesthetic of the golf course while compromising circulation, functionality and the strategic merits of the golf holes. For example, the narrow approach to the 15'h green is a direct result of the existing canal alignment. Attempts to widen or shift the canal alignment will significantly impact this golf hole and others from a safety, aesthetic, playability and strategic standpoint. While this approach is possible, APDC does not consider this an ideal option. The relocation/realignment of the canal to remove it entirely from the golf course, and potentially align it to run North/South along Jefferson St., is in the best interest of the golf course. This will allow the Silver Rock Golf Course to be free from this constraint and allow ownership and management to rectify some aesthetic, strategic, circulation and functional issues that will, in turn, greatly improve the overall golf course experience. The Arnold Palmer Design Company is interested in continuing to work with the City of La Quinta and the Silver Rock Golf Course to keep the integrity of our Golf Course intact and if possible, improve upon and strengthens our design should canal work impact the golf course. Sincerely, s,�aut�n ft�ucJ Brandon A. Johnson Senior Golf Course Architect Arnold Palmer Design Company Phone (407) 876-1068 • Fax (407) 876-6283 9000 Bay Hill Blvd. • Suite 300 • Orlando, Florida 32819 P.O. Box 52 • Youngstown, Pennsylvania 15696 information(a)arnoldoalmerdesion.com • www.arrioldpalmerdesign.com ATTACHMENT 2 DESIGN COMPANY Arnold D Palmer, President February 27, 2012 Dear Timothy R Jonasson and the City of La Quinta, California, It has been brought to the attention of the Arnold Palmer Design Company that studies to shift and/or expand the water canal in its existing alignment or relocate the canal to run North and South along Jefferson Street are under consideration. After a brief study of preliminary studies, materials and concepts our initial thoughts are below. Currently, the existing canal engages the golf course on several holes (10, 11, 12, and 15) by either running parallel or perpendicular to the hole and line of play. While originally designed in this configuration, the intrusion of the engineered canal feature is not ideal and ultimately impacts the natural and artistic aesthetic of the golf course while compromising circulation, functionality and the strategic merits of the golf holes. For example, the narrow approach to the 15t" green is a direct result of the existing canal alignment. Attempts to widen or shift the canal alignment will significantly impact this golf hole and others from a safety, aesthetic, playability and strategic standpoint. While this approach is possible, APDC does not consider this an ideal option. The relocation/realignment of the canal to remove it entirely from the golf course, and potentially align it to run North/South along Jefferson St., is in the best interest of the golf course. This will allow the Silver Rock Golf Course to be free from this constraint and allow ownership and management to rectify some aesthetic, strategic, circulation and functional issues that will, in turn, greatly improve the overall golf course experience. The Arnold Palmer Design Company is interested in continuing to work with the City of La Quinta and the Silver Rock Golf Course to keep the integrity of our Golf Course intact and if possible, improve upon and strengthens our design should canal work impact the golf course. Sincerely, Brandon A. Johnson Senior Golf Course Architect Arnold Palmer Design Company Phone (407) 876-1068 • Fax (407) 876-6283 9000 Bay Hill Blvd. • Suite 300 • Orlando, Florida 32819 P.O. Box 52 • Youngstown, Pennsylvania 15696 inform ation(aD-arnoldpal merdesign.com • www.arnoldpalmerdesign.com AGENDA CATEGORY: IT SA/HA/FA MEETING DATE: May 21, 2013 BUSINESS SESSION: ITEM TITLE: FISCAL YEAR PRELIMINARY 2013/2014 CONSENT CALENDAR: BUDGET STUDY SESSION: 1 PUBLIC HEARING: RECOMMENDED ACTION: Receive the Fiscal Year 2013/2014 Proposed Budget and direct staff to prepare a Fiscal Year 2013/2014 Final Budget for the June 18, 2013 City Council Meeting. EXECUTIVE SUMMARY: The 2013/2014 Proposed Budget consists of the City of La Quinta, the Successor Agency, the Housing Authority and the Financing Authority. The budget is balanced with excess revenues over expenditures of $1,097,800. FISCAL IMPACT: All Preliminary Fiscal Year 2013/2014 revenues, operational appropriations and capital projects funding are included in this proposed budget. Pursuant to City Council direction, staff has presented the City Council with a balanced General Fund budget. BACKGROUND/ANALYSIS: Introduction The proposed Fiscal Year 2013/2014 budget has been completely reformatted in order to have a more transparent, user-friendly document. In addition, due to the reorganization of all City departments, this budget reflects the closing of certain divisions with their costs allocated to other areas. For example, the former Economic Development division is no longer located in the City Manager's office. This division was absorbed by Community Services and is reflected as Marketing & Community Relations in that department. The new format utilizes two separate documents. The first document is entitled: "Fiscal Year 2013/2014 Proposed Budget," and includes the total scope of operations for the City, Successor Agency, Financing and Housing Authorities. The second document is entitled: "Supporting Document." This document provides the detail for each program operation. The budget process begins in February of each year. The City Manager sets the guidelines for the upcoming year's budget. This year the City Manager's direction was to submit a status quo budget from the previous year. Any additional requests were prepared on a Supplemental Budget Request form. The Finance Director prepares the revenue projections and performs analysis to determine any excess or deficiency of revenues over expenditures. The 2013/2014 excess revenue over expenditures is $1,097,800. This surplus is twofold: 1) An increase in General Fund Revenues; and 2) Decreases in General Fund Expenditures. For the past several years, the City has experienced declining revenues in key areas — the most significant being property tax, sales tax, interest income, and development permits. However, in the last half of the current fiscal year, the City has begun to see increased revenues due to the economic recovery. Revenues in the 2013/2014 budget are projected to increase by $1.2 million totaling $34,385,700. This again signifies the economic recovery reflecting about $700,000 in increased sales tax, property tax, and transient occupancy tax. However, as approved by City Council, the new fee schedule began in May 2013 and fee increases are conservatively estimated in the proposed budget. The proposed budget also reflects significant reductions in expenditures. The largest being the reorganization of all City Departments resulting in staffing reductions of 22 employees. In addition, the 2013/2014 budget incorporates the second tier of employee contributions to their retirement; in 2013/2014 the employees will pay a total of 8% of their salaries to fund their retirement. Supplemental Budget requests submitted for the current year totaled $270,360 with General Fund requests being $170,000 of that amount. The supplemental budget requests have been incorporated in the proposed budget document. The following is a list of the Supplemental Budget Appropriations: • Historic Records Scanning - $10,000 • Plan Check Services - $50,000 • Public Works Color Scanner - $10,000 • City Yard Permit Technician - $17,680 • Community Development Office Assistant - $17,680 • Animal Control Contract Services (after hours & weekends) - $15,000 • Replace Museum Lights with LED - $25,000 • Council Chambers Video Contract - $25,000 • Facilities Maintenance Software - $60,000 • City Hall Furnishings - $10,000 • Short-term Vacation Rental Consultant - $30,000 General Fund expenditures in the 2013/2014 budget equal $33,287,900. As noted above, a flat budget was submitted by each Department and when compared to the 2012/13 budget, most Departments have decreased. The Public Safety budget for both Police and Fire has increased by $362,609 and $185,751, respectively. The increase is mainly due to higher personnel costs due to salary increases. There has been no change in staffing in the Police or Fire budget. The City has three internal service funds — Equipment Replacement, Information Technology and Park Maintenance Equipment & Facility. These funds were established to set aside funds each year to ultimately replace fixed assets. For example, the City currently charges approximately $20,000 for ten years to purchase a street sweeper. This is done so that in ten years the City is not faced with a $200,000 funding request, which could dramatically impact the budget process. In the 2013/2014 budget, staff is recommending a significant investment in technology. There is a substantial need to update the City's financial system, which has not been updated since 2002. In addition, the City's permitting system is obsolete and cumbersome to use. To increase efficiencies and to accommodate for the loss of staff, there is $850,000 budgeted in the Information Technology Internal Service Fund for the purchase of various software and hardware items. In addition to the items already incorporated into the proposed budget, several external organizations have submitted requests for the City Council's consideration as follows: • Chamber of Commerce $32,500 • Patriot Ride $10,000 • Coachella Valley Water District $110,000 In the proposed budget, there is $127,500 budgeted for the Chamber of Commerce. The Chamber is requesting an additional $32,500 to fund the following items: • Fourth of July Community Parade Event $20,000 • Sheriff Services for Events 4,000 • City Permits for Events 1,500 • Special Events 2,000 • Economic Impact Analysis 5,000 The Patriot Ride has also requested $10,000 for in -kind services to assist us with Police Services and waivers of permit fees. Lastly, the Coachella Valley Water District has requested $110,000 for a cooperative Landscape Water Management Program. Capital Improvement Program The Fiscal Year 2013/2014 Preliminary Budget incorporates the planned capital expenditures for next year, which total $19,837,787. The General Fund contribution is $1,525,000. This amount consists of $1,000,000 to meet our Maintenance of Effort requirement for Measure "A" money, $75,000 for the pavement management plan, and $450,000 for sales tax reimbursements for agreements previously entered into by the City. Summary The items mentioned above are the most significant items that have changed in the budget. Staff is requesting that, at the May 21, 2013 City Council meeting, the Council receive the Fiscal Year 2013/2014 Proposed Budget, request explanations of items, consider requests from outside organizations and make amendments as necessary. During the period between May 21 and June 18, City Council will have adequate time to review the document in depth and make further recommendations at the June 18 City Council meeting. Staff will then incorporate all changes pursuant to the discussion of the budget adoption and print the final budget document with all of the changes. ALTERNATIVES: City staff is requesting: 1) Review and comment on the Fiscal Year 2013/2014 Proposed Budget and provide direction regarding any proposed changes to the document; or 2) Provide staff with alternative direction. Report prepared by: Robbeyn Bird, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1. Preliminary Budget — Binder A"o, THIS PAGE INTENTIALLY LEFT BLANK Budget Message Transition — a word that means a passage from one stage to another. The following Operating Budget reflects the City's transition from one stage to another. Some of the highlights that represent this transition are: • An upward swing of $3,183,059 in the Operating Budget revenues and expenditures. The current Operating Budget projects a deficit of $2,085,259; the proposed FY 2013/14 Operating Budget projects a surplus of $1,097,800. • A renewed ability for the City to make strategic investments that have been deferred due to revenue decreases that have occurred since 2007. These investments include: o Utilizing non -General Fund Internal Services Fund monies to underwrite up to $850,000 in information technology software and hardware upgrades. This includes revamping the City's financial software and attendant systems that date back to 2002. o Investing $100,000 in staff training and development and initiating a continuous improvement training strategy where staff will train one another rather than relying exclusively on outside training resources. o Continuing the $1,000,000 per year investment in street reconstruction and maintenance through the Pavement Management Program. o Investing $3,684,700 to replace equipment and refurbish aging City buildings and facilities. • Revamping, in stages, the format and organization of the Operating Budget so that it reflects the new City organization structure, provides additional summary information, and provides the budget detail (in a separate document) that accompanied prior year's operating budgets. • A new approach to community marketing wherein a better balance is achieved between the use of print, electronic and social media. • The resurgence of economic development initiatives related to resort and retail development opportunities at SilverRock Resort, mixed -use residential/retail opportunities in the Village, and property reuse and retail expansion opportunities in the Highway 111 corridor. The initial phase of this transition started in 2007 when the world economy stalled and entered the Great Recession. This event signaled a change in how the City conducts its business. Prior to this event, the City enjoyed decades of growth, which generated increasing revenues and afforded opportunities to invest in infrastructure, facilities and operations. When the Great Recession hit, the City first cut back on investment, then reduced operating costs, then tapped reserves and finally, in January 2013, reset the organization. The latter action, resetting the organization, was not an easy one to make; the City's workforce was reduced by 25 percent and 22 people left the City organization. However, this decision reduced operating costs by $2,023,262. The Total Operating Budget The City's total Operating Budget proposal for FY2013/14 is $72,240,000. Included in this amount is the General Fund budget of $33,287,900; Special Revenue, Internal Service, Enterprise and Capital Project Funds; and affiliated but separate corporate entities (Successor Agency, Housing Authority and Financing Authority). These budgets total $38,952,100. Details regarding these affiliated funds and corporations are presented in the Introduction. General Fund Budget. Our discussions to date primarily focus on the General Fund. This Fund underwrites a majority of City services and has the least restrictions on the type of expenditures this money may be used for. The proposed FY 2013/13 General Fund revenues and expenditures are $34,385,700 and $33,287,900, respectively. The FY 2012/13 projected General Fund revenues and expenditures are $33,067,324 and $31,947,275, respectively. Using conservative forecasts, staff projects General Fund revenues will increase by approximately 4 percent during FY 2013/14. In preparing the FY 2013/14 Operating Budget, all Departments were directed to maintain flat budgets. The exceptions were Police and Fire services; the City has multi -year contracts with Riverside County and anticipated increasing costs for these services as part of these contracts. Police service costs are projected to increase by 4.7 percent and Fire services by 1.6 percent. These increases are included in the projected $33,287,900 expenditures. Also included in the projected expenditures ($33,287,900)is $170,000 of supplemental budget requests (expense increase requests for non-public safety Departments). These include funds to: • contract engineering and community development plan check and related services to accommodate increasing development activity; • contract animal control services to better service animal control needs during the evening and weekend hours; • prepare a community survey in order to better understand which services and community facilities the community values and supports; • improve the video recording and recording indexing for City Council meetings; and • replace broken furniture used to accommodate public meetings in the Study Session room. Additional Requests Not included in the FY 2013/14 Operating Budget are considerations that the City Council or community organizations have submitted; these are offered for City Council consideration and would be funded with the projected $1,097,800 surplus. These considerations are: • $300,000 for Additional Community Service Officers. In March 2013, the City Council discussed current police services and options to increase services. Staff was provided direction to explore adding volunteer patrols and/or up to three Community Service Officers. The Police Department has evaluated these options. Additional volunteer patrols would require purchasing an additional patrol vehicle at a projected cost of $45,000 and advertising for and organizing new volunteers. Community Service Officers cost a projected $100,000 apiece; if three were added the total annual cost would be $300,000. • $110,000 to Support a Water Conversation Program. The Coachella Valley Water District submitted a request for the City to partner with them and provide $111,000 to assist La Quinta residents in converting water intensive outdoor landscaping to low water landscaping. • $32,500 for Additional Chamber of Commerce Services. The La Quinta Chamber of Commerce is requesting that their contract be increased from $127,500 to $160,000 to fund some costs associated with the Fourth of July and Community Parade event, for event Sheriff service, other special events and an economic impact analysis. • $25,000 for Advancing the Interests of Animals or Desert Paws. Desert Paws is seeking like amounts from the cities of Rancho Mirage, Palm Desert and Indian Wells to fund the cost of a Volunteer Coordinator. • $10,000 for the Patriot Ride. A fall cycling event. The City's Purpose This budget is designed to implement the City organization's mission and is driven by the organization's guiding principals. Our Mission is: Be leaders in facilitating innovative development, in attracting a vibrant business community, in protecting our residents, tourists and surrounding natural beauty, in establishing cultural experiences and recreation opportunities in order to empower individuals, families and businesses to discover, settle, connect and flourish in La Quinta. We accomplish our Mission by working to excel at our Core Values: Safety Excellent Service Relationships Diversity Determination Stewardship Adaptability A Final Thought All should celebrate our collective effort to achieve the projected budget surplus. However, we all must continue to be diligent at husbanding our financial resources. Depending on the final alignment, during FY 2013/14 the City will be faced with accommodating $300,000 to $750,000 of operations losses at SilverRock while the Coachella Canal is rebuilt. The employee retirement program, PIERS, has announced iv employer contribution adjustments that will significantly impact the City's contributions; the FY 2013/14 City contribution is projected to be $822,235. This amount will increase by 177 percent by FY 2019/20 (in 9 years) to $2,277,000. While the economy is improving, the sea change that is occurring in retail and resort preferences may acutely impact the City's revenue position. The City's facilities and infrastructure is aging; additional investment will be needed to refurbish and replace these facilities. Finally, the City does not have a funding source to underwrite the Capital Improvement Program. This must be rectified. Staff looks forward to engaging the community and the City Council in a dialogue regarding the proposed Operating Budget and spending priorities. We view this endeavor as a dynamic process; this draft FY 2013/14 Operating Budget is initiating this process. u CITY OF LA QUINTA Fiscal Year 2013-2014 Proposed Budget Table of Contents Section Page I. Listing of Public Official.....................................................................................i II. City Manager's Budget Message.......................................................................ii III. Table of Contents.............................................................................................1 IV. Financial Summaries A. Summary of Changes to FY 13/14 Budget.........................................................5 B. Description of Revenue Sources........................................................................7 C. General Fund Revenue....................................................................................12 D. General Fund Revenue Chart...........................................................................15 E. General Fund Expenditures.............................................................................16 F. General Fund Expenditure Chart.....................................................................17 G. Organizational Chart........................................................................................18 H. Revenue Summary —All other Funds..............................................................21 I. Calculation of Projected Fund Balances..........................................................24 J. Schedule of Interfund Transfers......................................................................28 K. General Fund Reimbursements.......................................................................29 L. Description of Funds........................................................................................30 V. Budget Process & Policies ABudget Process.................................................................................................33 B. Budget Format..................................................................................................34 C. Budget Controls................................................................................................36 D. Budget Policies.................................................................................................37 VI. General Government Budgets A. City Council & City Attorney............................................................................39 B. City Manager....................................................................................................42 C. Economic Development...................................................................................45 D. Human Resources............................................................................................46 E. City Clerk..........................................................................................................48 VII. Community Services A. Administration.................................................................................................51 B. Senior Center...................................................................................................55 C. Recreation Programs.......................................................................................56 D. Library..............................................................................................................57 1 CITY OF LA QUINTA Fiscal Year 2013-2014 Proposed Budget Table of Contents Section Page E. Park Maintenance............................................................................................58 F. Museum...........................................................................................................59 G. Marketing & Community Relations..................................................................60 H. Public Buildings................................................................................................61 VIII. Finance & Central Services A. Finance.............................................................................................................63 B. Central Services...............................................................................................66 IX. Public Safety A. Administration.................................................................................................67 B. Inspection........................................................................................................68 C. Code Compliance.............................................................................................69 D. Animal Control.................................................................................................70 E. Civic Center......................................................................................................71 F. Police................................................................................................................72 G. Fire...................................................................................................................73 H. Emergency Services.........................................................................................74 X. Community Development A. Administration.................................................................................................75 B. Planning...........................................................................................................79 C. Building............................................................................................................80 D. Code Compliance/Animal Control...................................................................81 E. Emergency Services.........................................................................................82 XI. Public Works A. Administration.................................................................................................83 B. Development Services.....................................................................................86 C. Streets..............................................................................................................87 D. Lighting & Landscaping....................................................................................88 E. Engineering Services........................................................................................89 XII. Special Revenue Funds A. Library..............................................................................................................92 B. Gas Tax.............................................................................................................93 C. Lighting & Landscaping....................................................................................94 D. Coachella Valley Violent Crime Task Force......................................................95 PA CITY OF LA QUINTA Fiscal Year 2013-2014 Proposed Budget Table of Contents Section Page E. Quimby.............................................................................................................96 F. AB 939..............................................................................................................97 G. Measure A........................................................................................................98 H. South Coast Air Quality Management.............................................................99 I. Art In Public Places.........................................................................................100 XIII. Capital Projects Funds A. Transportation Development Impact Fees....................................................102 B. Parks & Recreation Developer Impact Fees..................................................103 C. Civic Center Developer Impact Fees..............................................................104 D. Library Developer Impact Fees......................................................................105 E. Community Center Developer Impact Fees..................................................106 F. Street Facility Developer Impact Fees...........................................................107 G. Park Facility Developer Impact Fees..............................................................108 H. Fire Protection Developer Impact Fees.........................................................109 I. Capital Improvement Program......................................................................110 XIV. Proprietary Funds Internal Service Funds A. Equipment Replacement...............................................................................114 B. Information Technology................................................................................115 C. Park Equipment & Facility..............................................................................116 Enterprise Funds A. SilverRock Resort Operating Fund.................................................................117 B. SilverRock Resort Reserve Fund....................................................................118 XV. Successor Agency A. PA 1&2 Recognized Obligation Repayment Fund..........................................120 B. PA 1&2 Administration Fund.........................................................................121 XVI. Financing Authority A. LA Quinta Financing Authority Debt Service Fund.........................................124 XVII. Housing Authority A. Housing Authority PA 1..................................................................................125 B. Housing Authority PA 2..................................................................................126 3 CITY OF LA QUINTA Fiscal Year 2013-2014 Proposed Budget Table of Contents Section page XVIII. Supplemental Information A. Miscellaneous Statistics.................................................................................127 B. Authorized Positions......................................................................................128 C. Schedule of Salary Ranges.............................................................................131 D. GANN Limit Appropriation Calculation..........................................................132 E. Gann Limit Analysis........................................................................................133 F. Gann Limit Spending Graph...........................................................................134 G. Glossary of Budget Term...............................................................................135 L'f Summary of Significant Budget Changes FY 2013/2014 Budget The following summarizes major changes included in the proposed fiscal year 2013/2014 budget for the City of La Quinta. In addition, this budget reflects the city's transition to its new organizational structure as various divisions and functions were transferred to other city departments resulting in General Fund expenditures being reflected in their reorganized departments. • The City of La Quinta's total proposed operating budget for FY 13/14 is $72,240,000, and it is comprised of various funds including special revenue funds, enterprise funds, capital project funds and the general fund. In non -general fund areas like special revenue funds, internal service funds and capital project funds, expenditures can exceed revenues when funds accumulated over the years are expended on new projects or investments in a fiscal year. Fund Revenue Expenditures General Fund $34,385,700 $33,287,900 Special Revenue Funds $5,213,411 $9,356,900 Capital Project Funds $646,500 $1,475,800 Successor Agency Funds $19,902,600 $19,890,300 Housing Authority Funds $1,004,700 $1,026,600 Financing Authority $676,400 $677,400 Enterprise Funds $3,656,900 $4,082,200 Internal Service Funds $1,546,500 $2,442,900 • General Fund revenue exceeds General Fund expenditures by $1,097,800. • Other funds like special revenue, capital project funds and internal service funds are often carried over from year to year; funds are built up to initiate larger strategic investments. • The General Fund expenditures are $33,287,900. Departments have reduced expenditure levels compared to last year's budget with the exception of increases in certain budget units: City Manager's Office — In last year's budget, costs for the City Manager's office were spread over 3 budget units. Now, they are all reflected in one budget unit resulting in an increased budgeted amount. Finance Department — With the loss of redevelopment, the amount reimbursed to the General Fund for finance staff costs has greatly diminished. Police Services — Recent contract rate adjustments have increased the cost of the police contract. 0 Summary of Significant Budget Changes FY 2013/2014 Budget Fire Services- The budgeting of this unit has been updated to mirror the exhibits provided through the fire contract. Costs associated with the fire engine use agreement and labor costs have increased. • In order to enhance city operations, departments were provided the opportunity to make supplemental budget requests for items and services that were not in the budget last year. Supplemental budget requests submitted for the proposed budget total $270,360 with General Fund request being $170,000 of that amount. Those numbers are also reflected in the department budgets. • All city departments are charged internally for their use of technology (internal service fees). Accumulated information technology revenues are included in the proposed budget to initiate strategic information technology investments in the amount of $850,000. These funds will be utilized to upgrade information technology infrastructure and purchase new citywide software systems. • The proposed FY 13/14 budget reflects employees paying their full 8% of the employee portion of their retirement. • Measure A funding is reflected in the budget as the city participates in the Transportation Uniform Mitigation Fee (TUMF) program. • As a result of the new fees and charges schedule, conservative budgeted revenue estimates associated with the new schedule have been included in the proposed budget. • The budget document has been reformatted and will again change next fiscal year. 5 DESCRIPTION OF REVENUE SOURCES ALL FUNDS ALL REVENUES The City of La Quinta provides many services to its residents. These services are not without a cost to the taxpayers. It is the task of City Officials to produce the necessary revenue to satisfy the ever growing requirements for local services. The City receives revenue from many sources to offset the costs of operations. For each fiscal year, the City's revenues are estimated conservatively and, therefore, actual revenues may exceed such estimated projections. The following nine graphs illustrate the major revenue sources available to the City. $7,000,000 $6,800.000 $6,600,000 $6,400.000 $6200,000 $6,000,000 $5,800,000 $5,600,000 $5,400,000 Property Tax $140,000,000 $120,000.000 $100,000.000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 $133.618.670 $123.008,321 $124,297,077 $64,708.901 $66,337,200 09110 10111 11112 1 12113 13114 i Cw��l CITY PROPERTY TAXES Property taxes are assessed and collected by the County up to 1 % of assessed value, plus other increases as approved by voters. The property taxes go into a pool and are allocated to the various taxing entities based upon complex formulas prescribed by State statutes. The City property taxes include additional No Low property tax revenue paid to the City as dictated by State statute. FY 13/14 property tax revenues are expected to increase from FY 12/13 estimated levels by 7.93% based upon actual revenue received in FY 12/13. VA DESCRIPTION OF REVENUE SOURCES GENERALFUND TRANSIENT OCCUPANCY TAX The Transient Occupancy Tax is a percentage of the cost of a hotel room. Tax is imposed on "transients" who occupy a room or rooms in a hotel, inn, motel, tourist home, or other lodging facility within the City limits for 30 days or less. The City's Transient Occupancy Tax is 11 % for Hotels with convention facilities and 10% for all others. Projected revenue will increase in FY 13/14 based upon actual collections in FY 12/13 by 18.02%. Sales Tax 10,000,000 9,000,000 6,000,000 7,000,000 6,000,000 5,000.000 4,000,000 3,000,000 2,000.000 1.000,000 0 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 Transient Occupancy 1,111111 Mmri IM Ar11 MI MOM SALES TAX Sales Tax is imposed on retailers for the privilege of selling at retail in the City of La Quinta limits. This tax is based on the sale price of any taxable transaction of tangible personal property. One percentage point of sales tax collected by the State Board of Equalization was allocated back to the City until FY 04/05. As a result of the past State budget crisis, after FY 04/05 1/4 of the 1 cent will be kept by the State to fund State Fiscal Recovery Bonds. The City will receive this 1/4 of 1 cent from property taxes from the County Auditor based upon information supplied by the State Department of Finance. The FY 13/14 budget includes both the City 3/4 and 1/4 cent amount and has been forecasted by HDL and Associates who are under contract to review the City sales tax generation. The projections are based upon estimated actual amounts in FY 12/13 and a forecast of retail outlets anticipated to generate revenue in FY 13/14 and reflects a 1.80% increase. f1 DESCRIPTION OF REVENUE SOURCES 4,000,000 3,500.000 3,000,000 2,500,000 2,000,000 1,500.000 1,000,000 500,000 0 GENERALFUND BUILDING PERMITS The City requires that Building permits be obtained to ensure that structures meet specific standards. The City requires various construction permits for activities such as the installation of electrical, plumbing, and building facilities. The City charges a fee for issuing these permits in order to recover costs incurred. Building Permits are estimated to increase 16.3% for FY 13/14. The increase is mainly due to increases in the City's fee schedule. Motor Vehicle In -Lieu �■ ii No No I■o o■ No ■■ MR No ■o ■■ M■ ■ m �■ ■■ ■o ME on ■ �■ M■ M■ ■■ ■■ ■No ME No me M 800.000 500,000 400,000 20M00 0 Building Permits 1101 ■■■n■■ It 01 0� �J 11 MOTOR VEHICLE IN -LIEU Motor Vehicle In -Lieu (VLF) is a State vehicle license fee imposed on motorists for the privilege of operating a motor vehicle on the public highways. Through 2004, this fee was 2% of the depreciated value of all motor vehicles and is imposed "in lieu" of a local property tax. After 2004, as a result of the State's financial crisis, the rate was reduced to .65% with the 1.35% difference backfilled with property tax revenues. For FY 13/14, the City has projected VLF to decrease 4.75% based on the 12/13 estimated revenue. 7 DESCRIPTION OF REVENUE SOURCES GENERALFUND FRANCHISE FEE The Franchise Fee is imposed on gas, cable and waste management organizations which permits them to use and operate those facilities within the City limits. Based on FY 12/13 receipts, the City is estimating that FY 13/14 Franchise fee revenues will increase by $83,770 or 5.74%. 970.000 965,000 980,000 90.000 9so,0oo 945,000 940,000 985,000 ,.e00.000 1.580.000 i.580.000 ,.W.o00 1.520.000 ,.500.000 480.000 480.000 440000 .420000 400000 M.000 Franchise Fee 1 Mir Mr MI M1 M LIGHTING AND LANDSCAPING FUND L Ming aM Lwdscapin ice( ■r■�� I�1 ■1 ■1 ■1 ■ LIGHTING AND LANDSCAPING The City wide Lighting and Landscaping District provides revenue for maintenance and operation of lighting, and public landscaping. It does not provide for park maintenance. The FY 11/12 actual revenue reflects the Proposition 218 effect on the Lighting and Landscaping assessment. The assessment district rate has not increased since the approval of Proposition 218. The amount budgeted for FY 13/14 is taken from the Lighting and Landscape engineers report prepared by MuniFinancial which shows virtually no change from the adopted FY 12/13 budget. Re] DESCRIPTION OF REVENUE SOURCES DEVELOPER IMPACT FUNDS DEVELOPERIMPACTFEE In March 2013, the City raised the developer MOW fees to reflect increased construction costs 600 00,ow 08 for new projects. The City has continued to No ow utilize a conservative method of projecting 300,000 revenue for FY 13/14. The FY 13/14 budget ; M00,000 is forecasting a decrease in Developer Impact 0 Fees from the FY 12/13 budget based on receipts in 2012/13. 90.000.000 90.000.000 70.M OM 90.pOp 00.M.000 a0,o00= 30,OOp 2e.00e000 m.a .M REDEVELOPMENT AGENCY Developer Impact Fee REDEVELOPMENT AGENCY The La Quinta Redevelopment Agency was eliminated in January 2012. Therefore, the Agency will not be receiving future tax increment revenues. The County of Riverside will be reimbursing a new Successor Agency which has been put into place to wind down the activities of the Redevelopment Agency in an orderly fashion. The estimated revenue to the Successor Agency is estimated to be approximately $2 million based on recognized obligations of the former RDA. 11 GENERAL r REVENUE Actual Amended Estimated % of Proposed Code Revenue Classification Revenue Budget Revenue Revenue Budget 2011-12 2012-13 201213 Received 2013-14 TAXES 311.00.00Property Tax 1,622,273 1,970,307 2,205,300 111.9% 2,500,000 311.05.00 No Low Property Tax 3,849,445 3,922,500 3,853,500 98.2% 3,855,000 311.10.00 Property Tax - Statutory Payment 74,034 190,000 100,000 52.6% 100,000 311.15.00 Non RDA Property Tax 183,849 366,000 290,000 79.2% 300,000 311.20.00 Statutory Revenue - County 60,595 80,000 70,000 87.5% 70,000 313.00.00 Sales Tax 5,667,613 6,007,500 6,007,500 100.0% 6,050,400 313.01.00 Sales Tax Reimbursement 1,878,501 2,002,500 2,002,500 100.0% 2,077,600 315.00.00 Document Transfer Tax 428,962 441,500 460,000 104.2% 460,000 317.00.00Transient Occupancy Tax 5,082,413 4,600,000 5,100,000 110.9% 5,300,000 317.02.00 Mitigation Measures - TOT 467,583 251,000 364,510 145.2% 365,000 318.02.00 Franchise Tax - Burrtec 333,816 333,200 293,300 88.0% 293,300 318.03.00 Franchise Tax - AB 939 Fee 357,726 260,880 300,000 115.0% 350,000 318.04.00 Southern California Gas 132,189 116,150 116,100 100.0% 120,000 318.06.00 Cable Television 728,813 717,200 717,200 100.0% 717,200 318.07.00Video Fees 134,897 30,300 61,000 201.3% 61,000 LICENSES & PERMITS 321.00.00 Business Licenses 292,342 298,400 298,400 100.0% 300,000 321.10.00Film Permits 1,250 - 800 1,000 322.01.00Building Permits 209,832 208,300 210,000 100.8% 221,000 322.02.00 Plumbing Permits 35,629 24,800 29,700 119.8% 32,700 322.03.00Mechanical Permits 34,846 24,400 31,200 127.9% 34,300 322.04.00 Electrical Permits 33,350 25,200 30,000 119.0% 33,000 322.06.00 Miscellaneous Permits 38,428 39,900 36,300 91.0% 39,900 322.09.01 Garage Sale Permits 15,810 16,100 13,000 80.7% 16,000 322.10.00 Golf Cart Permits 240 60 100 166.7% 100 322.15.00Massage Permits 8,340 11,000 7,000 63.6% 8,000 322.17.00Grading Permits 903 1,500 64,360 4290.7% 80,300 322.20.00Animal Licenses 30,987 22,300 16,000 71.7% 25,000 322-21.00 Driveway Permits 810 300 600 200.0% 78,600 322.24.00 Conditional Use Permit 17,800 7,500 20,000 322.26.00 Minor Use Permit 975 900 2,000 322.28.00 Sign Permit 7,820 5,400 15,000 322.30.00 Site Development Permit 5,200 5,000 15,000 322.32.00Site Development Permit Amend 1,750 - 2,800 322.34.00Site Development Permit Ext - - 1,300 322.36.00Temporary Use Permit 3,600 - 4,550 7,500 322.60.00Major Encroachment Permit 35,170 266,150 116,071 43.6% 120,000 322.64.00Transportation Permit 1,339 1,155 1,545 133.8% 1,600 . o i .. a 04 INTERGOVERNMENTAL REVENUES 331.00.00 Federal Government Revenue 22,900 22,900 100.0% - 22,900 331.10.00 FEMA Office of Emergency Sery - - 11,800 5,000 331.50.00 EECBG Retrofit Improvement 131,449 - - 332.00.00 State Government Revenue 9,124 61,835 2,000 3.2% 20,000 335.55.00 Motor Vehicle in Lieu 3,173,826 3,315,000 3,157,300 95.2% 3,157,300 337.00.00 County Government Revenue - - 337.13.000VWD 16,800 16,800 16,800 100.0% 16,800 337.50.00Fire Service Credit Revenue 4,660,927 5,248,914 5,248,900 100.0% 5,451,500 337.50.10 Capital 68,912 - - - 337.60.00 CSA 152 Assessments 257,408 253,000 253,000 100.0% 253,000 8,31 Br CHARGES FOR SERVICES 341.20.00Cash Over/Short (138) 100 100 100.0% 100 341.30.00 Miscellaneous Revenue 68,282 23,900 - 0.0% 23,900 341.40.00 NSF Charges 465 200 200 100.0% 200 341.50.00 Sales of Maps & Publications 610 1,885 400 21.2% 400 341.55.00 Vending Machine Revenue - - 342.10.00 Leisure Enrichment 68,790 67,000 58,000 86.6% 67,000 342.30.00 Excursions 8,576 9,000 1,000 11.1 % 8,000 342.35.30 Gift Shop 4,245 10,000 3,000 30.0% 3,500 342.40.00 Youth Sports 740 3,200 2,500 78.1 % 22,500 342.50.00Adult Sports 3,702 4,500 4,750 105.6% 4,600 342.60.00Facility Rentals 43,595 46,000 37,165 80.8% 37,300 342.65.00 Special Event 708 350 - 0.0% - 12 GENERAL FUND REVENUE Actual Amended Estimated % of Proposed Code Revenue Classification Revenue Budget Revenue Revenue Budget 2011-12 2012-13 2012-13 Received 2013-14 342.70.00 Senior Center Leisure Enrichment 36,028 30,000 25,000 83.3% 30,000 342.72.00 Senior Center Excursions - - 342.73.00 Senior Center Facility Rent 20,800 20,800 20,600 99.0% 28,000 342.74.00Senior Center Special Events 2,183 1,700 2,200 129.4% 1,300 342.75.00 Humana Healthy Events 18,631 39,000 26,600 68.2% 34,000 342.76.00 Boys & Girls Fitness Card 1,235 342.77.00 Library Facility Rent - - - - 342.81.00 SMIP Fees 193 250 200 80.0% 200 342.82.00 Plan Check Fees 190,693 299,478 200,100 66.8% 220,000 342.83.00 City Services 29,613 - - - 342.85.00 CBSC Administrative Fee 236 250 250 100.0% 200 342.87.00 CERT Training 1,470 - 500 600 342.89.00 Crossroads Commission 365 - - 343.02.00Planning Commission Appeals 525 - 175 1,500 343.05.00Zone Change 1,355 74,522 3,000 4.0% 6,200 343.08.00 Development Agreement 3,750 - - 2,000 343.09.00 Environmental Assessment 2,915 1,650 3,000 343.11.00 General Plan Amendment 4,000 - 6,000 343.12.00 Home Occupations 6,510 4,000 4,000 343.13.00Lot Line Adjustments (315) 1,050 6,000 343.14.00Parcel Map 3,000 1,000 1,000 343.17.00Parcel Merger 1,150 - 1,000 11,500 343.19.00Specific Plan (1,800) - 3,000 3,000 343.19.25 Amendment 100 - - 2,500 343.21.00 Street Name Change (500) - - 343.23.00Tentative Tract Map 3,500 - 1,750 15,000 343.25.00Tentative Tract Map Time Extension - - 1,500 343.31.00 Modification by Applicant 875 - 875 2,500 343.32.00 Village Use Permit 2,000 - 2,000 8,000 343.92.00 Minor Adjustment 3,300 - 2,400 2,000 343.98.00 CVMSHCP Admin Fee 884 - 775 1,000 344.61.00 PM Map Checking Fee 93,730 53,650 75,637 141.0% 75,000 Total - Charges for Services • •v Fines & Assessments 351.01.00Admin Citations 53,892 29,300 29,096 99.3% 29,100 351.02.00 Lot Abatement 37,577 31,500 27,565 87.5% 27,600 351.03.00 Vehicle Abatement 26,819 8,600 30,060 349.5% 30,000 351.04.00Vehicle Impound Fee 39,680 41,900 30,400 72.6% 31,300 351.05.00 Animal Impound Fee 280 200 200 100.0% 200 351.07.00Motor Vehicle Code Fines 89,093 62,900 86,100 136.9% 86,100 351,08.00Parking Violations 34,213 27,900 34,190 122.5% 34,200 351.09.00 Miscellaneous Fines 5,663 14,800 3,000 20.3% 3,000 351.10.00 AMR Compliance 9,919 - - - 351.11.00 Graffiti Removal 6,638 100 - 0.0% 1,500 Total - Building & Safety 303,774 217,200 240,611 110.8%••• OTHER REVENUES 360.25.00 Memorial Tree Revenue - 361.00.00 Allocated Interest Income 244,266 369,200 342,000 92.6% 350,000 362.00.00 Non -Allocated Interest Income 68,121 75,700 61,200 80.8% 61,200 366.00.00 Mitigation Measures 47,460 367.00.00Insurance Recoveries 17,023 - 6,700 - 368.00.00Rental Income 148,788 151,560 151,500 100.0% 169,500 369.00.00 Lease Revenue 81,153 73,100 73,100 100.0% 73,100 371.00.00AD Surplus 3,346 - 378.00.00Burrtec Admin Cost Reimbursement 91,920 92,400 91,500 99.0% 91,500 379.00.00Advertising Co -Op Revenue 21,235 25,000 12,800 51.2% 12,800 Total - Other Revenues 723,312 .• 733,300 OTHER FINANCING SOURCES 380.25.00 Rental Revenue - 25,000 - 0.0% 390.72.00 Donations - Senior Center 1,024 - 390.73.00 Coffee Cards - Senior Center 405 - 390.76.00Donations - Police 1,500 1,500 0.0% 390.77.00 Donations - Parks - 2,000 0.0% 391.00.00Transfers In 411,106 251,541 75,000 29.8% 150,000 ,TOTAL• •. •• 13 THIS PAGE INTENTIALLY LEFT BLANK 14 City of La Quinta General Fund Revenue Fiscal Year 2013/2014 tarn nnn fit sn nnn Taxes Charges for services Intergovernmental Revenue Fines & Assessments License & Permits Misce aneous Revenue ■ Interest Transfers In Total Revenue $ 34,385,700 15 GENERAL r EXPENDITURE Actuar Amended Estimated % of Proposed Code Expenditure Classification Expenditures Budget Expenditures Expenditures Budget 2011-12 2012-13 2012-13 2013-14 General Government 1001 City Council 668,114 745,759 726,050 97.4% 651,000 1002 City Manager 372,659 392,149 322,980 82.4% 602,100 1003 Economic Development 1,148,023 1,079,965 788,694 73.0% - 1004 Human Resources 1,164,845 1,147,036 1,152,745 100.5% 811,300 2001 City Clerk 385,353 440,953 479,773 108.8% 388,300 Total General Government 3,738,994 3,805,862 3,470,242 91.2% 2,452,700 Community Services 3001 Administration 951,420 1,001,448 982,199 98.1% 898,400 3002 Senior Center 382,644 414,564 396,784 95.7% 381,400 3003 Programs 318,399 181,634 189,424 104.3% 182,500 3004 Library (5,801) 28,742 - 0.0% 3005 Maintenance 1,039,188 1,577,412 1,505,748 95.5% 1,401,200 3006 Museum - 19,742 16,592 84.0% - 3007 Marketing & Community Relations - - - 537,600 3008 Public Buildings - - - 1,131,500 .Total Community Services 2,685,850 3,223,542 3,090,747 4,532,600 Finance & Central Services 4001 Finance 723,342 719,279 701,729 97.6% 909,600 4002 Central Services 264,287 300,829 262,169 87.1% 247,900 Total Finance & Central Services - 987,629 1,020,108 963,898 94.5% 1, 157,500 Public Safety 5001 Building & Safety - Administration 225,862 239,798 249,576 104.1 % - 5002 Building & Safety - Inspection 584,920 544,612 672,252 123.4% - 5004 Building & Safety - Code Compliance 1,001,497 1,041,953 930,212 89.3% - 5006 Building & Safety - Animal Control 429,929 454,210 410,345 90.3% - 5008 Building & Safety - Civic Center .583,395 1,000,915 814,858 81.4% - 5054 Police 12,071,223 12,815,491 12,321,743 96.1% 13,178,100 5055 Fire 4,536,168 5,066,649 4,972,500 98.1% 5,252,400 5056 Emergency Services 217,456 217,422 133,805 61.5% - Total Public Safety 19,650,450 21,381,050 20,505,291 95.9% 18,430,500 Community Development 6001 Administration 725,531 847,821 798,258 94.2% 593,500 6002 Planning 474,174 571,125 526,073 92.1% 453,400 6003 Building - - - 785,400 6004 Code Compliance/Animal Control - - - 790,400 6005 Emergency Services - - - 199,000 Total Community Development 1,199,706 1,418,946 1,324,331 93.3% 2,821,700 Public Works 7001 Administration 478,525 479,728 426,289 88.9% 435,900 7002 Development Services 569,640 641,322 634,280 98.9% 560,800 7003 Streets 791,363 65,283 - - 7004 Lighting & Landscape 459,460 486,975 439,718 90.3% 462,500 7006 Engineering Services 1,482,090 1,128,601 1,092,479 96.8% 908,700 Total Public Works 3,781,078 2,801,909 2,592,766 92.5% 2,367,900 Total General Fund Expenditures 32,043,706 33,651,417 31,947,275 94.9% 31,762,900 Note: This summary excludes $1,525,000 for CIP Transfers. 16 City of La Quinta General Fund Expenditures Fiscal Year 2013/2014 ■ Public Safety (Police/Fire) ■ General Government a Capital Improvement Plan ■ Community Services ■Public Works w Community Development Total Expenditures $ 33,287,900 17 �4 M � � ■ n \) \� }855 \ - \� (( _ . . (/ \ � �_- \ƒ |$ !! !} ) m Mm i U z 90 za m N oa N z J Q LL Op U N U U U U Ey E- C E- E- �- 6 O m U 0 6 O U E0 O U E O O U 6" U O U o �j N a U N a U a U N a U =1111°II'll > m U C N U C U W �m mm n n d t E w c a m 0 c m' N m 19 I F E _ _ Uc mQ 20 REVENUE SUMMARY BY FUND Account Actual Amended Estimated % of Proposed Number Revenue Classification Revenue Budget Revenue Revenue Budget 2011-12 2012-13 2012-13 Received 2013-14 SPECIAL REVENUE FUNDS Library - Fund 102 337.00.00 County Government Revenue 2,546,568 2,043,357 1,992,638 97.5% 2,000,000 361.00.00 Interest Income 824 6,600 6,072 92.0% 61000 Total Library Fund 2,547,392 2,049,957 1,998,710 97.5 % 2,006,000 Gas Tax - Fund 201 335.44.01 Gas Tax Section 2105 335.44.02 Gas Tax Section 2106 335.44.03 Gas Tax Section 2107 335.44.04 Gas Tax Section 2107.5 335.44.05 Gas Tax Section 2103 360.00.00 Interest Income Total Gas Tax Fund Federal Assistance Fund 210 331.11.00 CDBG Total CDBG Fund SLESF(COPS) - Fund 212 334.21.00 SLESF (COPS) Grant 361.00.00 Interest Income Total SLESF (COPS) Fund Justice Assistance Grant - Fund 213 331.13.00 Justice Asistance Grant Total Justice Assistance Grant Fund Lighting & Landscaping - Fund 215 355.02.00 L&L Assessments Total Lighting & Lanscaping Fund 202,116 205,200 206,100 100.4% 207,500 129,133 128,600 130,000 101.1% 142,300 290,105 273,100 294,167 107.7% 309,000 61000 6,000 61000 100.0% 6,000 597,338 381,800 408,549 107.0% 628,700 1,358 200 200 100.0% 200 1,226,050 994,900 1,045,016 105.0% 1,293,700 13,539 300,360 0.0% 13,539 300,350 100,000 100,000 100,000 100.0% 100,000 - 100 0.0% 100 100,000 100,000 100,100 99.9% 100,100 14,749 12,034 12,034 100.0% 10,000 14,749 12,034 12,034 100.0% 10,000 950,292 960,000 949,702 98.9% 960,000 950,292 960,000 949,702 98.9% 960,000 Violent Crime Task Force - Fund 218 334.08.00 JABG 40,273 198,595 20,000 10.1% 361.00.00 Interest Income 70 100 500 500.0% 500 375.00.00 Member Contribution Carryover 189,279 29,952 29,952 100.0% 15,000 376.00.00 CLET Line Reimbursement - Match 3,369 1,700 1,700 100.0% 3,400 Total Violent Crime Task Force Fund 232,991 230,347 52.152 22.6% 18,900 Quimby - Fund 220 361.00.00 Interest Income 365.20.00 Quimby Fees Total Quimby Fund AB 939 - Fund 221 361.00.00 Interest Income Total AB 939 SS 1266 - Fund 222 335.20.10 SS 1266 (Prop 1 b) Revenue 361.00.00 Interest Income Total SS 1266 Fund Measure A - Fund 223 313.00.00 State Sales Tax Total Measure A Infrastructure - Fund 225 361.00.00 Interest Income Total Infrastructure Fund South Coast AQMD - Fund 235 335.50.00 SCAQ Contribution 335.52.00MSRC Funding 361.00.00 Interest Income Total South Coast AQMD Fund 19,499 20,000 24,000 120.0% 20,000 7,123 - 26,622 20,000 24,000 120.0% 20,000 1,968 4,300 3,574 83.1 % 3,000 1,968 4,300 3,574 83.1% 3,000 64,316 287,307 - 0.0% - 1,395 65,711 287,307 - 0.0% 693,500 693,500 774 100 100 100.0% - 774 100 100 100.0% 33,306 41,200 41,200 100.0% 40,200 25,368 375,500 - 0.0% - 162 400 315 78.8% 300 58,836 417,100 41,515 10.0% 40,500 21 REVENUE SUMMARY BY FUND N Account Actual Amended Estimated % of Proposed Number Revenue Classification Revenue Budget Revenue Revenue Budget 2011-12 2012-13 2012-13 Received 2013-14 Art In Public Places - Fund 270 361.00.00 Interest Income 365.05.00 APP Fees Total Art In Public Places Fund Public Safety Officer - Fund 702 361.00.00 Interest Income 421.80.04 Contributions Total Public Safety Officer Fund 2,149 2,300 3,500 152.2% 3,500 62,680 97,500 47,868 49.1% 50,000 64,829 99,800 51,368 51.5% 53,500 72 100 108 108.0% 100 2,000 2,000 2,000 100.0% 2,000 2,072 2,100 2,108 100.4% 21100 Total Special Revenue Funds 5,305,825 5,478,295 4,280,379 100.4% 5,201,300 FUNDSCAPITAL PROJECTS Transportation DIF - Fund 250 361.00.00 Interest Income 7,384 11800 7,732 429.6% 7,700 365.00.00 Developer Fees 344,593 441,500 357,522 81.0% 360,000 390.75.00 Donations 80,000 80,000 64,308 80.4% Total Transportation OF Fund 431,977 523,300 429,562 82.1 % 367,700 Parks & Recreation DIF - Fund 251 365.00.00 Developer Fees Total Parks & Recreation DIF Civic Center DIF - Fund 252 36.00.00 Developer Fees Total Civic Center DIF - Fund 252 Library Development DIF - Fund 253 365.00.00 Developer Fees Total Library Development DIF Fund Community Center DIF - Fund 254 361.00.00 Interest Income 365.00.00 Developer Fees Total Community Center DIF Street Facility DIF - Fund 255 365.00.00 Developer Fees 391.00.00 Transfer In Total Street Facility DIF Park Facility DIF - Fund 256 365.00.00 Developer Fees Total Park Facility DIF Fund Fire Protection DIF - Fund 257 365.00.00 Developer Fees Total Fire Protection DIF Fund 183,612 89,200 118,538 132.9% 90,000 183,612 89,200 118,538 132.9% 90,000 82,490 127,600 120,000 94.0% 90,000 82,490 127,600 120,000 94.0% 90,000 72,963 35,500 29,622 83.4% 30,000 72,963 35,500 29,622 83.4% 30,000 3,019 61000 4,485 74.8% 4,500 15,290 7,400 6,900 93.2% 6,900 18,309 13,400 11,385 85.0% 11,400 12,758 17,800 15,000 84.3% 15,000 4,423 2,200 2,200 100.0% 2,200 17,181 20,000 17,200 86.0% 17,200 4,422 2,200 2,200 100.0% 2,200 4,422 2,200 2,200 100.0% 2,200 15,514 29,800 38,000 127.5% 38,000 15,514 29,800 38,000 127.5% 38,000 Total Capital Project Funds 826,468 841.000 766,507 91.1% 646,500 PROPRIETARY INTERNAL SERVICE FUNDS: Equipment Replacement - Fund 501 361.00.00 Interest Income 390.90.00 Equipment Charges Total Equipment Replacement Fund Information Technology - Fund 502 361.00.00 Interest Income 390.95.00 Technology Support Charges Total Information Technology Fund 5,886 7,300 7,200 98.6% 7,300 600,588 584,824 389,880 66.7% 590,200 606,474 592,124 397,080 67.1% 597,500 3,272 4,200 4,400 104.8 % 1,000 485,522 491,681 491,581 100.0% 444,500 488,794 495,781 495,981 100.0%-446,500 22 REVENUE SUMMARY BY FUND N Account Actual Amended Estimated % of Proposed Number Revenue Classification Revenue Budget Revenue Revenue Budget 2011-12 2012-13 2012-13 Received 2013-14 Park Equipment & Facility - Fund 503 361.00.00 Interest Income 1,579 9,700 3,328 34.3% 1,000 390.97.00 Park Facility Charges 937,163 502,523 502,523 100.0% 502,500 Total Park Equipment & Facility Fund 938,742 512,223 505,851 98.8% 503,500 Total Internal Service Funds 2,034,010 1,600,128 1,398,912 87.4% 1,546,500 ENTERPRISE FUNDS: SilverRock Resort - Fund 601 342.90.00 Green Fees 3,348,066 3,350,773 3,256,745 97.2% 3,009,200 342,91.00 Range Fees 110,028 159,973 180,639 112.9% 162,600 342.92.00 Merchandise 283,630 311,048 275,890 88.7% 274,600 342.93.00 Food & Beverage 14,097 12,000 12,000 100.0% 12,000 342.94.00 Resident Card 116,077 120,000 130,000 108.3% 130,000 367.00.00 Insurance Recoveries - 89,123 89,123 100.0% Total SilverRock Resort Fund 3,871,898 4,042,917 3,944,397 97.6% 3,588,300 SilverRock Golf Reserve - Fund 602 361.00.00 Interest Income 1,075 2,200 1,700 77.3% 1,500 391.00.00 Transfers In 66,756 67,015 67,015 100.0% 60,200 Total SllverRock Golf Reserve Fund 67,831 69,216 68,715 99.3% 61,700 SUCCESSOR AGENCY Successor Agency ROPE - Fund 231 337.00.00 County Government Revenue - - 19,561,269 0.0% 19,308,200 361.00.00 Interest Income 11,320 - 13,215 13,200 391.00.00 Transfers In 4,949,851 15,400 0.0% - Total Successor Agency RORF Fund 4,961,171 15,400 19,574,474 ######## 19,321,400 Successor Agency Administration - Fund 237 337.00.00 County Government Revenue - 476,656 476,656 100.0% 579,200 361.00.00 Interest Income - - - 2,000 391.00.00 Transfers In 554,085 15,400 15,400 100.0% - Total Successor Agency Administration Fun 554,085 492,056 492,056 100.0% 581,200 La Ouinta Housing Authority PA 1 Housing Authority• Fund 241 360.20.00 Home Sale Proceeds 875,274 125,000 122,113 97.7% 125,000 361.00.00 Interest Income 4,411 3,800 4,750 125.0% 5,500 363.25.02 Rent Rev/LQRP 304,241 240,000 306,628 127.8% 240,000 391.00.00 Transfers In 2,067,559 192,876 0.0% Total PA 1 Housing Authority Fund 3,251,496 661,676 433,491 77.2% 370,500 PA 2 Housing Authority - Fund 242 391.00.00 Transfers In - 18,141,988 - 0.0% - 331.01.00 Federal Government Assistance Program-W 442,245 451,400 431,607 95.6% 627,200 331.01.01 Interest Rate Subsidy 46,908 46,800 46,800 100.0% - 341.30.00 Miscellaneous Revenue - - 13,875 - 360.50.02 Miscellaneous Revenue - WSA 2,202 3,700 5,100 137.8% 4,200 362.10.00 Non Allocated Interest 600 11090 2,057 188.7% 2,800 363.25.03 Rental Revenue WSA 179,747 163,300 183,207 112.2% 391.00.00 Transfers In 7,110,645 - 17,939,498 Total PA 2 Housing Authority Fund 7,782,347 18,808,278 18,622,144 99.0 % 634,200 Total Housing Authority 11,033,832 19,369,954 19,055,635 98-4% 1,004,700 Total All Other Funds 28,655,120 31,908,965 49,581,075 155.4% 31,951,600 23 CITY OF LA QUINTA CALCULATION OF PROJECTED FUND BALANCES for the Fiscal Year Ending June 30, 2014 Fund No. Fund Description Fund Balances 07/01/13 Estimated Revenues FY 2013-14 Proposed Operating Budget FY 2013-14 101 General Fund* 94,669,358 34,235,700 31,760,900 Special Revenue Funds: 102 Library 2,057,820 2,006,000 1,417,200 201 Gas Tax 124,721 1,293,700 1,293,700 212 SLESF (COPS) 26,463 100,177 - 213 Justice Assistance Grant 999 12,034 - 215 Lighting & Landscaping 10,804 960,000 960,000 245 CV Violent Crime Task Force 188,443 18,900 58,400 219 Asset Forfeiture 9,040 - _ 220 Quimby 8,296,099 30,000 - 221 AB 939 828,299 3,000 101,100 223 Measure A 110,000 693,500 - 235 South Coast Air Quality 80,074 40,500 40,200 270 Art In Public Places 789,962 53,500 129,700 702 La Quinta Public Safety Officer 29,221 100 - Subtotal Special Revenue Funds 12,551,945 5,211,411 4,000,300 Capital Projects Funds: 250 Transportation DIF 1,532,068 367,700 9,300 251 Parks & Recreation DIF (1,086,122) 90,000 4,400 252 Civic Center DIF (7,323,569) 90,000 230,200 253 Library Development DIF (I,838,208) 30,000 9,500 254 Community Center DIF 1,210,736 11,400 - 255 Street Facility DIF (2,015,112) 15,000 10,500 256 Park Facility DIF 2,200 - 257 Fire Protection DIF (879,742) 38,000 3,500 Subtotal Capital Projects Funds (10,399,949) 644,300 267,400 Successor Agency: 231 Successor Agency PA 1&2 5,687,777 19,321,400 19,308,200 237 Successor Agency Administration (49,789) 581,200 582,100 Subtotal Successor Agency 5,637,988 19,902,600 19,890,300 24 Proposed Total Estimated Projected Capital Proposed Revenues Ending Fund Budget Budget Over (Under) Balances FY 2013-14 FY 2013-14 Proposed Budget Transfers in Transfers Out 06/30/14 1,526,000 33,285,900 949,800 160,000 2,000 96,767,158 369,800 1,787,000 219,000 50,000 2,226,820 - 1,293,700 - - 124,721 - 100,177 100,000 26,640 - 12,034 - 13,033 960,000 - - - 10,804 58,400 (39,500) - - 148,943 - - - - 9,040 4,601,800 4,601,800 (4,571,800) - - 3,724,299 - 101,100 (98,100) - - 730,199 235,000 235,000 458,500 - - 568,500 40,200 300 - - 80,374 - 129,700 (76,200) - - 713,762 100 2,000 - 31,321 5,206,600 9,206,900 (3,995,489) 2,000 150,000 8,408,456 - 9,300 358,400 - - 1,890,468 - 4,400 85,600 - - (1,000,522) - 230,200 (140,200) - - (7,463,769) - 9,500 20,500 - - (1,817,708) 1,206,200 1,206,200 (1,194,800) - - 15,936 - 10,500 4,500 2,200 - (2,008,412) - 2,200 - 2,200 - 3,500 34,500 - - (845,242) 1,206,200 1,473,600 (829,300) 2,200 2,200 (11 229 249) 19,308,200 13,200 5,700,977 582,100 (900) (50,689) 19,890,300 12,300 5,650,288 25 CALCULATION OF PROJECTED FUND BALANCES for the Fiscal Year Ending June 30, 2014 Proposed Fund Estimated Operating Fund Balances Revenues Budget No. Fund Description 07/01/13 FY 2013-14 FY 2013-14 Housing Authority: 241 PA1 Housing Authority 2,884,667 370,500 290,700 242 PA 2 Housing Authority 1,146,138 634,200 735,900 Subtotal Housing Authority 4,030,805 1,004,700 1,026,600 310 Financing Authority Total Governmental Funds Enterprise Funds: 601 SilverRock Resort Operations 602 SilverRock Resort Reserve Subtotal Enterprise Funds Internal Service Funds: Equipment Replacement Information Technology Park Equipment & Facilities Total Internal Service Funds GRAND TOTAL 1,534 676,400 677,400 106,491,681 61,676,111 57,622,900 36,654,615 3,588,400 4,082,200 504,426 68,500 - 37,159,041 3,656,900 4,082,200 2,796,236 597,500 597,400 1,374,361 445,500 1,294,500 16,768,888 503,500 551,000 20,939,485 1,546,600 2,442,900 164,590,207 66,878,511 64,148,000 Calculated fund balance 7/1/12 using total fund balance from FY 11-12 CAFR W. Proposed Total Estimated Capital Proposed Revenues Budget Budget Over (Under) Projected Ending Fund Balances FY 2013-14 FY 2013-14 Proposed Budget Transfers In Transfers Out 06/30/14 290,700 79,800 2,964,467 735,900 (101,700) 1,044,438 1,026,600 (21,900) 4,008,905 677,400 (1,000) 534 7,937,800 65,560,700 (3,885,589) 154,200 154,200 102,606,092 4,082,200 (493,800) 36,160,815 - 68,500 572,926 4,082,200 (425,300) 36,733,741 597,400 1,294, 500 2,796,336 525,361 551,000 (47,500) 16,721,388 2,442,900 (47,500) 20,043,085 7,937,800 72,085,800 (4,368,389) 154,200 164,200 159,382,918 27 CITY OF LA QUINTA, CALIFORNIA SCHEDULE OF /NTERFUND TRANSFERS FISCAL YEAR 2013-2014 TRANSFERS FUND IN General Fund - 101 $ 10Q000 General Fund - 101 25,000 General Fund - 101 General Fund - 101 25,000 La Quinta Library - 102 La Quinta Library - 102 SLESF (COPS) - 212 LQ Public Safety Officer - 702 2,000 Street Facilities DIF 2,200 Park Facilities DIF Total $ 154,200 Operating Transfers Museum ADA Improvements Museum LED Lights TRANSFERS OUT i z 2,000 ' 3 25,000 z 25,000 s 100,000 ' i i 2,200 ' $ 154,200 U3 CITY OF LA QUINTA SPECIAL REVENUE & CAPITAL PROJECT FUNDS REIMBURSEMENTS TO THE GENERAL FUND FISCAL YEAR 2013/2014 Salary & Services & Capital Total Fringe Benefts Supplies Equipment Reimbursement Gas Tax Reimbursements: Community Services Administration - Civic Center Building Operations Public Works Administration Development & Traffic _ Maintenance & Operations -Streets 893,648 400,052 1,293,700 Maintenance & Operations -Landscaping ota as ax eim ursements -1,293,700 Measure A Reimbursements: Community Services Administration - Civic Center Building Operations - Public Works Administration Development & Traffic - Maintenance & Operations -Streets - - Maintenance & Operations -Landscaping _ otal Measure A Reimbursements Lighting & Landscaping Reimbursements: Legislative _ Fiscal Services Central Services Community Services Administration - Civic Center Building Operations Public Works Administration - 2,200 2,200 Development & Traffic Maintenance & Operations -Streets - Maintenance & Operations -Landscaping 78,800 879,000 957,800 Maintenance & Operations -Park - Total ghfinq & Landscaping Reimbursements 78,800 881,200 - 960,000 Civic Center Reimbursements: Community Services Administration Civic Center Building Operations 201,400 201,400 Public Works Administration Development & Traffic Construction Management _ Maintenance & Operations -Streets _ Maintenance & Operations -Landscaping _ Maintenance & Operations -Park Total Civic Center Reimbursements - 201,400 - 201,400 Capital Improvement Fund Reimbursements: City Manager _ _ Fiscal Services 7,700 1,400 - 9,100 Building & safety _ _ Public Works Administration Engineering Services 11,200 47,400 1,100 13,500 - 12,300 60,900 Total Capital Improvement Fund Reimbursements 66,300 16,000 82,300 Library Reimbursements Community Services - Library Community Services - Museum - - 1,437,200 281,300 - 1,437,200 281,300 Total Library Reimbursements - 1,718,500 - 1,718,500 AB 939 Reimbursements Development Services Central Services Planning -Administration Planning - 8,400 10,100 5,500 2,000 8,400 10,100 5,500 2,000 Total AB 939 Reimbursements 26,000 - 26,000 Total eim ursemen s to the enera un 29 FUND TYPE - GENERAL FUND GENERAL FUND - The primary fund of the City used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, City Clerk, Community Development, Public Safety, Public Works, and Community Services. Included within this fund are library and museum funds from an agreement with the County of Riverside to provide library services. FUND TYPE - SPECIAL REVENUE GASOLINE TAX FUND - To account for gasoline allocations by the State of California. These revenues are restricted by the State to expenditures for street related purposes only. LIBRARY FUND — This Fund accounts for the Revenues from property taxes generated for Library Services. The expenditures are incurred in the General Fund and reimbursed by the County of Riverside. FEDERAL ASSISTANCE FUND - This Fund is used to account for Revenues from the Community Development Block Grants received from the Federal Government and the expenditures of those resources. INDIAN GAMING FUND - This Fund is used to account for the activities of a motor officer received under the provisions of an Indian Gaming Grant. QUIMBY FUND - This Fund is used to account for the accumulation of Developer Fees received under the provisions of the Quimby Act for Park Development and Improvements. Capital projects to be funded from this source will be budgeted and expended in a separate Capital Projects Fund. MEASURE A FUND — In 1988, Riverside County voters approved a half cent sales tax, known as Measure A, to fund a variety of highway improvements, local street and road maintenance, commuter assistance and specialized highway transit projects. This fund is used to collect this tax and pursuant to the provision of Measure A, it is restricted for local street and road expenditures only. DEVELOPMENT AGREEMENT FUND — This fund is used to account for the proceeds of development agreement revenues collected and the related expenditures in accordance with State requirements. SOUTH COAST AIR QUALITY - This Fund is used to account for contributions from the South Coast Air Quality Management District. Use of such contributions is limited to reduction and control of airborne pollutants. 30 DESCRIPTIONOF .CONTINUED FUND TYPE - SPECIAL REVENUE (continued) COPS FUND - This fund is used to account for State of California funds used to fund law enforcement activities of the Riverside County Sheriffs Department. SUCCESSOR AGENCY TO THE LA QUINTA REDEVELOPMENT AGENCY REDEVELOPMENT OBLIGATION RETIREMENT FUND, PA1 AND PA2 - This Fund is used to account for the property tax increment received from the County of Riverside for the payment of enforceable obligations of the Successor Agency. POLICE & FIRE SURVIVORS - This fund is used to account for payments to survivors of deceased police or fire personnel serving the City of La Quinta. ART IN PUBLIC PLACES - This fund is used to account for developer contributions from Art in Public Places projects within the City of La Quinta. AB 939 FUND - This fund is used to account for franchise fees collected from the City Waste hauler that are used in accordance with Assembly Bill 939. SB 1266 FUND - This fund is used to account for transportation funds received from the State of California for road improvements. HOUSING AUTHORITY PA1 AND PA2 - These funds are used to account for the housing activities of the Housing Authority which is to promote and provide quality affordable housing. COACHELLA VALLEY VIOLENT CRIME GANG TASK FORCE —This Fund is used to account for the revenues and expenditures of this valley -wide crime prevention program with funding coming from the member agencies and grant revenue. FUND TYPE — DEBT SERVICE FINANCING AUTHORITY, DEBT SERVICE - This Fund is used to account for the debt service funds that will be used for the principal and interest payments of the Financing Authority outstanding debt. FUND TYPE - CAPITAL PROJECTS INFRASTRUCTURE FEE FUND -This Fund is used to accountforthe accumulation of resources, provided through developer fees for the acquisition, construction or improvement of the City's infrastructure as defined in Resolution 87-39. Capital projects to be funded from this source will be budgeted and expended in a separate Capital Projects Fund. 31 DESCRIPTION OF FUNDS - CONTINUED FUND TYPE — CAPITAL PROJECTS (continued) TRANSPORTATION, PARK & RECREATION, CIVIC CENTER, LIBRARY COMMUNITY CENTER, STREET MAINTENANCE, LIBRARY, PARK MAINTENANCE AND FIRE FUNDS - These funds are used to account for developer impact fees collected for the above mentioned public improvements. CAPITAL PROJECTS FUND - The Capital Projects Fund is used to account for the Planning, Design and Construction of various Capital Projects throughout the City of La Quinta. FUND TYPE - INTERNAL SERVICE FUND EQUIPMENT REPLACEMENT - This account is used to account forthe ultimate replacement of City owned and operated vehicles and equipment. INFORMATION TECHNOLOGY- This account is used to account forthe ultimate replacement of City owned and operated computer hardware, software and computer maintenance and operations. PARK MAINTENANCE EQUIPMENT & FACILITIES - This account is used to account for the ultimate replacement of City owned and operated park equipment and facilities. FUND TYPE - ENTERPRISE SILVERROCK GOLF COURSE FUND - This account is used to account for the golf activities of the SilverRock Golf course. SILVERROCK GOLF COURSE RESERVE FUND - This account is used to account for golf course reserves for future capital improvements of the SilverRock Golf course. FUND TYPE —AGENCY SUPPLEMENTAL PENSION SAVINGS PLAN —This account is a defined benefits plan through the Public Agency Retirement System (PARS) for retirees who qualify under IRS 415(m). The benefits depend solely on amounts contributed to the plan by the City, plus investment earnings. Disbursements are made from the fund for retirement payments. 32 THE BUDGET PROCESS The City Municipal Code requires the City Manager to prepare and submit a budget for the City Council's review and approval annually. The budget process begins in February each year, with the City Council slated to adopt the operating budget by June 30th. In addition to the annual operating budget the City also has a Capital Improvement Program or budget plus operating budgets for the Successor Agency, Housing Authority, and Financing Authority. To initiate the process each year the Finance Department provides each department with the guidelines and calendar for the Budget process. Departments submit their expenditure requests to the Finance Department in April. The Finance Department compiles the salaries and benefits for each department. The FY 2013/2014 Budget incorporates a format requiring departments to modify their submittal of appropriation requests and budget narratives. The Budget format centralizes all operating expenditures within the General Fund. Budget information submitted by the departments is subsequently compiled in a computerized spreadsheet by Finance in preparation for departmental meetings with the City Manager's Office. Submitted Budget expenditure requests are reviewed by the Finance Department to verify consistency and accuracy. All appropriation requests are analyzed in depth at the departmental meetings by the City Manager's Office. A thorough analysis of revenue funding sources is completed by the Finance Department to estimate available funds for the fiscal year. Revenue projections are reviewed and finalized with the City Manager's Office. A comparison of initial departmental expenditure requests and projected revenues are analyzed providing an estimate of FY 2013/2014 operations. The proposed Preliminary Budget is then presented to the City Council in preliminary form. After review and direction from the City Council, staff incorporates changes into the Final Budget document which is proposed for adoption in June of each year. 33 BUDGETFORMAT The 2013-14 Budget has been reformatted in the current year to increase transparency and enable ease of use to the readers of this document. The budget format utilizes two separate documents to develop the City's fiscal year budget. The first document is summary in nature. The second document is detailed in nature - supporting each department's funding requests by line item. In addition to the budget, the City adopts a five (5) year Capital Improvement Plan. The results of this document have been incorporated into this City budget. The budget has been presented in the following sections as detailed in the table of contents: BUDGET MESSAGE This section consists of the City Manager's Budget Message. This message provides the City Council and the general public a summary of the most important aspects of the budget document. Significant changes from the previous fiscal year are highlighted and any significant pending economic changes that would impact the financial condition of the City are also discussed. INTRODUCTION This section consists of the City's Organizational Chart, a brief explanation of the budget process, and a definition of the various funds the City has established to monitor the financial activities of the City, the Successor Agency, the Housing Authority, and the Financing Authority. REVENUE This section consists of the general fund revenues by category and all otherfunds revenue categorized by fund. It also consists of the general fund graphs for both revenues and expenditures. GENERAL GOVERNMENT This section consists of the administrative budgets for the following categories: City Council & City Attorney City Manager Human Resources City Clerk 34 BUDGET FORMAT, Continued The following sections are the remaining General Fund categories by department: Community Services Finance & Central Services Building & Safety Community Development Public Works The remainder of the budget is categorized by fund type as follows: Special Revenue Funds Capital Projects Funds Proprietary Funds Successor Agency Funds Public Agency Funds Summary Tables Appendix GANN Appropriation Limit Glossary of Budget Terms Resolutions 35 BUDGET CONTROLS A governmental fund accounting system is used to record the City's financial transactions. The Budget is adopted on a basis consistent with generally accepted accounting principles. The Government Accounting Standards Board provides the required guidelines used by the City to record financial activity. The accounts of the City are organized on the basis of funds and accounts groups, each of which is considered a separate accounting entity with a self -balancing set of accounts. Funds are created to segregate resources which have a restricted status. Each department is required to monitor fiscal activity within their individual programs. Actual expenditures are not to exceed appropriated funds on a program basis. Adjustments to objects within the same program are allowed with the approval of the City Manager; however, actual expenditures are not to exceed program appropriations. A mid -year review provides updated information to be considered by Council to formally adjust revenue and expenditures accounts for the fiscal year. All appropriations expire at fiscal yearend unless approved by the City Council. The City's accounting system operates on a modified accrual basis for all governmental funds currently in use. Governmental funds maintained by the City include the General, Special Revenue, Capital Projects, Debt Service and Agency Funds. Budgetary control of revenues and expenditures is controlled through an on-line computer system providing current financial information available to all City departments. Finance provides monthly reports summarizing monthly activity within six working days of month end. Additional financial transaction information is obtained through the City's computer system. A monthly financial report is distributed to the City Council for their review. The City Council has the authority to control the Budget through formal adoption at the beginning of the fiscal year and amendments throughout the year by separate action of the City Council. 36 BUDGET POLICIES The following is a listing of significant budget policies: ANNUAL BUDGET PROCESS - The City Council is the approving authority for all budget appropriations. The primary objective of the annual budget process is to provide a financial plan which results in a conservative balanced budget. CAPITAL IMPROVEMENT PROGRAM PROCESS - A formal Capital Improvement Program document is prepared each January to provide the City Council with the appropriate information to prioritize the completion of selected capital improvement projects. Prioritization of capital projects is determined by a selection process incorporating City Council objectives, the City's General Plan, and available resources. Centralization of all capital projects is done through the Capital Projects Fund. CAPITAL PROJECTS FUND - The Capital Projects Fund is used to account for the Planning, Design and Construction of various Capital Projects throughout the City of La Quinta. BUDGET AMENDMENTS - The City Council has the authority to amend the Budget during the fiscal year as needed. Prior to Council approval of any budget amendment, departments are required to complete a budget augmentation form for review and consideration by the Finance Department and City Manager's Office, DEPARTMENT RESPONSIBILITIES - Each department is required to monitorfiscal activitywithin their individual programs. Actual expenditures are not to exceed appropriated funds on a program basis. Adjustments to objects within the same program are allowed with the approval of the City Manager, however, actual expenditures are not to exceed respective program total appropriations. ENCUMBRANCES - Fiscal year appropriations which have been contracted for and remain partially or entirely unspent at year end will be added to current year's appropriation funding amount upon approval of the City Manager and Council. A review process requires a program's year end available balance to equal or exceed the encumbrance amount. CONTINUING APPROPRIATIONS - All appropriations expire at fiscal year end, except for Capital Projects. Any unspent funding required may be continued into the following fiscal year if approved by Council. A review process determines the eligibility of each appropriation request. The criteria to receive Council's consideration includes City Manager approval, $1,000 minimum item cost, program funding availability and item approval in the previous year's budget. Program funding availability is determined by adding program expenditures to approved encumbrances and comparing the total to budgeted appropriations. Capital Projects carry over to subsequent years until the particular project is completed. 37 THIS PAGE INTENTIALLY LEFT BLANK m CITY COUNCIL The City Council is the legislative body of the organization and is. comprised of five members elected at -large to four year overlapping terms of office. The Council Members also serve as the City's Successor Agency for the Former Redevelopment Agency. The City Council formulates policy guidelines to ensure the provision of high quality municipal services for the residents and businesses in La Quinta. The City Council appoints a City Manager charged with the implementation of adopted policies, as well as a City Attorney that reviews Council actions and policies for legal considerations. The City Council also appoints a variety of commissions, boards and committees. 2012-13 HIGHLIGHTS • Maintained a fiscally sound and sustainable city government. • Provided effective and sustainable public safety. • Fostered economic development. • Managed the City's infrastructure and facilities effectively. • Continued to promote La Quinta as a premier tourist destination. • Participated in the League of California Cities' Annual Conference and quarterly Policy Committee meetings. 2013-14 GOALS AND OBJECTIVES • Maintain a fiscally sound and sustainable City government, by developing revenue sources and pursuing cost reduction opportunities. • Provide effective and sustainable public safety, focusing on crime prevention and safety of residents. • Presented the Mayor's State of the City address. • Participated on various regional boards/joint powers authorities/committees and commissions. • Through policy leadership, La Quinta is continuing to promote transparency in government, practice fiscal responsibility, provide vital services, and increase citizen satisfaction. • Produced a balanced budget for fiscal year 2013-14, eliminating a $2.4 million deficit. • Foster economic development, encouraging tourism, new investment, and business retention. • Improve the quality of life in our community for the benefit of all residents and visitors. Enhance healthy living opportunities and support healthy community goals. 39 CITY ATTORNEY The City Attorney serves as the Chief Legal Officer of the City and promotes the efficient delivery of high quality legal services to the City Council, City Management and individual departments — with an emphasis on preventative legal services. The City Attorney's Office strives to protect the City's assets by minimizing exposure to liability and aggressively defending the City, its officers and employees. The City Attorney's Office also promotes the rule of law and public safety by prosecuting misdemeanors and violations of the City's Municipal Code. The City Attorney's Office is divided into the Criminal Division and the Civil Division which perform the following core services. The City Attorney functional services are provided on a contracted basis with external law firms. The Criminal Division prosecutes misdemeanors and violations of the City's Municipal Code. The Criminal Division works in conjunction with the Police department, County Prosecutor's Office, Riverside County Superior Court, and other state and local agencies to develop programs to help reduce crime and better assist victims of crime. The Civil Division provides written and oral opinions to City Council, the City Manager, and the entire City government on issues related to statutory compliance. The Civil Division serves as legal counsel to all of the City's boards and committees, including, the Successor Agency, Housing Authority and the Financing Authority. The Civil Division is responsible for performing all transactional work for the City, including but not limited to, reviewing, drafting and negotiating contracts, inter -local agreements, real estate purchase agreements and leases, and ordinances and resolutions. When required, the Civil Division also defends the City and all City officials and employees in lawsuits and administrative claims brought against the City and its various departments. The Civil Division emphasizes preventive legal services aimed at minimizing risk to the City and avoiding litigation. 40 COUNCILCITY 1 1/ Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 142,230 139,900 142,807 102.1 % 139,900 20 Employee Benefits 30,393 25,200 25,200 100.0% 20,500 21 Insurance Benefits 73,928 82,110 82,116 100.0% 16,700 25 Workers Compensation Insurance - 2,100 2,100 100.0% 2,100 27 Other Benefits and Deductions 2,091 500 100 20.0% 500 Operations & Maintenance 32 Contract Services -Legal 327,310 400,000 380,000 95.0% 380,000 41 Utilities 299 1,500 631 42.1% 1,500 51 Services & Supplies -Travel 22,228 16,550 16,550 100.0% 15,400 53 Services & Supplies -Dues & Subscriptions 70,607 75,399 75,842 100.6% 71,900 56 Services & Supplies -Office 858 2,500 704 28.2% 2,500 91 Reimbursed Charges (1,830) - - - TotalOperations .. 00 Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Mayor & City Council 5 5 5 41 CITY MANAGER The City Manager serves as the Chief Executive Officer of the City and promotes the effective delivery of municipal 1 services. The City Manager ensures that City Council policies and directions are implemented and provides executive level staff support for the City Council in a variety of functions, including public administration, intergovernmental relations, public information, legislative advocacy, unique challenges/special projects, policy analysis and other items that are necessary to improve the functions of government. The City Manager is responsible for the efficient and effective operation of all City/Agency departments, programs and services. Specifically, the City Manager's office is responsible for financial oversight, executive level leadership, public information, legislative advocacy, public safety, grants coordination and response to citizen concerns. 2012-13 HIGHLIGHTS • Continued coordination of economic, marketing, and commercial development programs • Continued development of new low/moderate income housing programs • Continued to maintain a financially sound government • Continued to seek opportunities for new revenue sources while identifying cost savings opportunities • Coordinated the appointment of Housing Authority Commissioners • Coordinated preparation of various training of City Staff through the City Attorney's office 2013-14 GOALS AND OBJECTIVES • Continue to listen to and address resident needs. • Implement City Council goals • Continue working with cities and agencies to build local and regional partnerships • Continue to pursue opportunities to increase funding and revenue sources while seeking operating efficiencies • Actively defend Successor Agency funds against State's "clawback" efforts • Oversee strategic planning and goals • Maintain effective and transparent communication 42 CITY MANAGER 101-1002-413 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 393,029 269,500 257,228 95.4% 483,800 20 Employee Benefits 37,746 48,350 52,205 108.0% 71,000 21 Insurance Benefits 26,198 35,670 27,420 76.9% 87,000 25 Workers Compensation Insurance 7,646 4,100 7,238 176.5% 7,400 27 Other Benefits and Deductions 11,854 3,900 6,859 175.9% 7,000 00 Operations & Maintenance 31 Contract Services -Administration 41,982 165,000 135,000 81.8% 100,000 32 Contract Services -Professional 34,417 19,482 - 0.0% - 35 Contract Services -Donations 2,500 - - - 51 Services & Supplies -Travel 6,085 11,950 4,122 34.5% 5,400 53 Services & Supplies -Dues & Subscriptions 1,169 3,850 3,586 93.1 % 3,700 54 Services & Supplies -Information Technology 9,954 9,885 9,885 100.0% 31,000 56 Services & Supplies -Office 2,457 2,000 975 48.8% 2,000 91 Reimbursed to General Fund (205,307) (184,387) (184,387) 100.0% (205,600) 92 Other Charges -Fleet Maintenance 2,927 2,849 2,849 100.0% 9,400 Total •.erations & Maint. (1r r 00 Personnel Schedule City Manager Assistant to the City Manager Business Analyst Executive Assistant Executive Office Assistant Total Actual Actual Proposed 2011-12 2012-13 2013-14 1 1 1 1 1 1 2 1 1 1 2 4 5 43 THIS PAGE INTENTIALLY LEFT BLANK ECONOMIC .•101-1003-413 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 433,680 365,534 289,705 79.3% - 20 Employee Benefits 92,103 65,500 36,541 55.8% - 21 Insurance Benefits 79,505 77,590 38,518 49.6% - 25 Workers Compensation Insurance 12,793 5,600 6,859 122.5% - 27 Other Benefits and Deductions 6,332 5,300 4,233 79.9% - Operations & Maintenance 32 Contract Services 64,852 24,000 9,182 38.3% - 33 Contract Services -Community Support 325,086 280,500 227,586 - 51 Services & Supplies -Travel 4,151 2,600 2,061 79.3% - 53 Services & Supplies -Dues & Subscriptions 27,047 50,600 50,325 99.5% - 54 Services & Supplies -Information Technology 21,093 22,180 14,784 66.7% - 55 Other Services -Marketing 440,458 241,500 150,509 62.3% - 56 Services & Supplies -Office 2,623 2,250 517 23.0% - 91 Reimbursed to General Fund (369,749) (69,600) (46,400) 66.7% - 92 Other Charges -Fleet Maintenance 8,049.00 6,411.00 4,274.00 - Total ..- Department Total 1,148,022 1,079,965 788,694 73.0% - Personnel Schedule Actual Actual Proposed 2011-12 2012-13 2013-14 Economic Development/Housing Manager 1 1 0 Marketing/Economic Development Manager 1 1 0 Interim - Management Assistant 1 1 0 Management Assistant 1 1 0 Executive Assistant 1 1 0 Office Assistant 0.5 0.5 0 Total 5.5 5.5 0 Note: The Economic Development Division was eliminated in 2013 with the reorganization of City departments. The func provided in this department were absorbed by Community Services & Community Development. 45 HUMAN RESOURCES It is the role of the Human Resources Department to provide quality customer service in the areas of Recruitment and Selection, Classification and Compensation, Benefits Administration, Employee Relations, Employee Training and Development, Workers Compensation, Safety, Liability Programs, Risk Management. The Human Resources Department is authorized for two full time staff positions to handle all of the Human Resources and Risk Management duties. The Human Resources Department recognizes that employees are the most valuable resource to the City and strives to treat every employee equally with the respect and dignity that they deserve. 2012-13 HIGHLIGHTS: • Assisted new City Manager with transition and recruitments of Finance Director and City Clerk. • Assisted Departments in assessing overall organizational effectiveness, exploring methods for increased efficiency and performance. • Served as a resource to internal customers for employee development, training needs, policy interpretation, and employee relations issues. • Completed successful labor negotiations with the La Quinta City Employees' Association. • Implemented the remainder of California Joint Powers Insurance Authority recommendations from the Risk Management Evaluation. 2013-14 GOALS AND OBJECTIVES: • Negotiate a new Memorandum of Understanding with the La Quinta City Employees' Association. • Issue a Request for Proposal for an update to the City's Classification and Compensation system. ■ Establish criteria for and select a new performance evaluation process and system, and provide staff training prior to integration. • Streamline Human Resources processes to maximize the efficiency of department staff 46 HUMAN RESOURCES 101-1004-413 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 667,823 442,470 481,400 108.8% 299,100 20 Employee Benefits 78,545 60,450 60,450 100.0% 26,800 21 Insurance Benefits 74,360 70,348 70,348 100.0% 34,700 25 Workers Compensation Insurance 10,877 5,161 5,161 100.0% 2,800 27 Other Benefits and Deductions 6,812 5,145 5,145 100.0% 2,600 PersonnelTotal 0 0. 366,000 Operations & Maintenance 27 State Unemployment Insurance 1,463 127,600 177,600 139.2% 27,600 32 Professional Services -Professional 34,775 34,275 30,000 87.5% 30,000 33 Contract Services - 20,000 20,000 100.0% 20,000 51 Services & Supplies -Travel 11,809 81500 6,000 70.6% 8,500 52 Insurance 363,358 393,496 350,000 88.9% 321,600 53 Services & Supplies -Dues & Subscriptions 12,780 31,300 1,300 4.2% 29,500 54 Services & Supplies -Information Technology 21,093 22,180 22,180 100.0% 12,200 55 Other Services -Advertising 575 1,500 750 50.0% 1,500 56 Services & Supplies -Office 5,374 2,500 300 12.0% 2,500 91 Reimbursed to General Fund (132,848) (84,300) (84,300) 100.0% (11,900) 92 Other Charges -Fleet Maintenance 8,049 6,411 6,411 3,800 Total •.- 0. Personnel Schedule Actual Actual Proposed 2011-12 2012-13 2013-14 Human Resources/General Services Manager 1 1 1 Management Assistant 1 1 1 Executive Assistant 1 1 - Executive Office Assistant 0.5 0.5 - Total 3.5 3.5 2 47 CITY CLERK The City Clerk's Office provides services to the City Council, City departments and citizens of La Quinta. The City Clerk's office (1) prepares agendas, attends publicly noticed meetings and maintains minutes of those meetings in compliance with the Ralph M. Brown Act; (2) coordinates and assists with consolidated municipal elections; (3) has responsibility for the Records Management of the City, preserving and protecting the City's records while ensuring accessibility to vital information; and (4) provides customer service fulfilling public records requests, handling all incoming calls and processing all contracts, recorded documents, bids, bonds, subpoenas, petition, claims, resolutions, ordinances and mail. Agenda Process The City Clerk's Office is responsible for preparing the City Council, Successor Agency, Housing Authority, Financing Authority and Oversight Board agenda and report packets in accordance with the Ralph M. Brown Act. Paper and electronic versions of the packets are prepared by the Department for distribution to the public at city hall and on the city's website. Minutes are generated by the City Clerk from attendance at all meetings. Follow-up documentation from actions taken at these meetings are also recorded and disseminated from this office including all resolutions and ordinances. Administrative Process The City Clerk's Office handles the filing of the Fair Political Practices Commission (FPPC) forms for the Council, various Commissions and staff. City Clerk staff also process claims, subpoenas and other legal notices that are served to the City of La Quinta. Tracking of city contracts, deeds and legal documents is done by the City Clerk's Office. The fulfillment of all public record request is the responsibility of this department, and notary and research services are provided to all city departments by the Clerk's Office. M Elections As the Municipal Election Official, the City Clerk and staff track and process all FPPC and election filings, educates candidates on election law, administers oaths, and fulfills State election law mandates. The City Clerk's Office coordinates with the Riverside County Registrar of Voters Office to conduct Municipal Elections every two years or as needed. As the official filing officer, the City Clerk's Office responsibilities include preparing candidate handbooks, creation of various forms, assisting with the determination of polling locations, publication of required notices, processing candidate packets, payments and statement in accordance with all state and federal regulations. Records Management As the City's Records Manager, the City Clerk and staff maintain the cty's official records, archives and scrapbooks, update the Municipal Code, manage the city's digital imaging and document research system, scan current and historic records, and assist all departments with organization, retention, and destruction of paper and electronic records 2012-13 HIGHLIGHTS • Administered the Political Reform Act and the Public Records Act. • Administered the Records Management Program City wide, including the retention and destruction programs. • Organized City's annual Volunteers' Dinner. • Scanned approximately 10,000 pages of permanent City records into the digital archive. • Prepared agenda packets and minutes for timely delivery to Council, staff and the City's web site. • Produced a manual for newly -appointed Commissioners. • Developed a departmental procedures manual. • Processed approximately 160 city contracts, 25 subpoenas -claims -summons, 400 public records requests, 300 notarized documents, 95 resolutions/ordinances. • Answered all incoming calls to City Hall. • Processed all incoming mail. • Reduced the number of agendas, packets and minutes copied and mailed by transitioning public to electronic receipt of these documents. 2013-14 GOALS AND OBJECTIVES • Continue providing a high level of services to the community, City Council, and City staff. • Continue to identify cost savings and green opportunities within the Department. • Continue to assist all City departments to preserve essential documents by scanning and indexing records into the City's electronic archive. • Continue to remain current with records management best practices, election law, and public records laws. • Update and enhance the department's web page with changes to the Municipal Code and newly approved minutes. • Continue to provide research assistance to City staff, and timely responses to the public. • Cross train department staff to ensure coverage of vital tasks. • Conduct citywide training in records management and contract processing. • Transition from providing paper copies of documents in response to public record requests to electronic e-mail attachment CITY CLERK 101-2001-411 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 312,391 258,741 315,000 121.7% 262,100 20 Employee Benefits 61,597 52,367 52,000 99.3% 38,400 21 Insurance Benefits 40,165 82,538 68,330 82.8% 68,300 25 Workers Compensation Insurance 8,616 4,934 6,150 124.6% 4,000 27 Other Benefits and Deductions 4,610 4,721 3,200 67.8% 3,800 Total Personnel 427,379 403,301 :0 Operations & Maintenance 32 Contract Services -Professional 13,080 48,200 45,615 94.6% 23,200 44 Rental Services 350 - - - 51 Services & Supplies -Travel 3,817 4,650 4,546 97.8% 2,200 53 Services & Supplies -Dues & Subscriptions 1,721 1,780 1,910 107.3% 1,200 54 Services & Supplie-Information Technology 24,680 25,899 25,899 100.0% 25,600 55 Other Services -Advertising 5,951 15,000 15,000 100.0% 15,000 56 Services & Supplies -Office 7,706 3,600 3,600 100.0% 3,500 91 Reimbursed to the General Fund (108,112) (68,600) (68,600) 100.0% (66,500) 92 Other Charges -Fleet Maintenance 8,781 7,123 7,123 100.0% 7,500 Total •.-rations & Maint. (42,026) 37,652 35,093 93.2% 11,700 Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 City Clerk 1 1 1 Deputy City Clerk 1 1 1 Secretary 1 1 1 Office Assistant 1 1 - Receptionist 1 1 1 Total 5 5 4 50 COMMUNITY SERVICES The Community Services Department is comprised of Administration, Senior Center, Parks & Recreation, Library & Museum, Facilities & Public Art, and Marketing and Community Relations. � These divisions work together to provide essential community services for the residents &Wi1 and visitors of La Quinta. The Senior Center Division is responsible for providing programs and services to adults 18 and older. The Parks Division handles the maintenance of parks, sports facilities, and open space areas. The Recreation Division creates and manages fitness, cultural, and sports programs for city residents. The Library & Museum Divisions provide cultural and historical programming and amenities. The Facilities and Public Art Division are responsible for the oversight and maintenance of City buildings and public art spread throughout La Quinta. The Marketing Division promotes activities and economic development to tourists and city residents. Administration oversees these divisions to form the Community Services Department. Administration: This department provides services and facilities that promote healthy living and builds a stronger community. Provide support for the Community Services Commission; manages contracts providing services and joint use agreements with other non-profit and governmental agencies. Promote recreation and encourages tourism through the SilverRock Golf Course. Develop strategic plans for Community Services, Art in Public Places, Marketing and Community Relations, and preventative maintenance of city facilities. Administration also manages and purchases artwork to enhance the City's Public Art Collection. Senior Center: Recreation programs and activities include fitness and wellness, sports, cultural arts, discussion groups, movies, bridge programs, monthly events and luncheons. The Center offers numerous information services including Tax Assistance, Imperial Irrigation District Energy Assistance Program, Mature Driver Program, Health Fairs, and the Office on Aging Nutrition and Information Van. Recreation Programs: Over 100 program offerings in fitness and health, arts, dance, music, and sports for residents of all ages. Staff is the liaison to half dozen volunteer -led sports organizations. The department collaborates with other recreation service providers such as the Boys and Girls Club of La Quinta, YMCA of the Desert, and the Desert Recreation 51 District and numerous community groups to provide programs. Community excursions, city-wide special events, and Fritz Burns Pool and summer swim programs and sports programs are included this area. Library: The La Quinta Library has the third highest circulation rate and the first largest youth circulation in Riverside County. With thousands utilizing the library for a variety of services including story times, book clubs, teen programs and education classes the Library offers far more that books. Parks: The City has well maintained parks, sports facilities and majestic open space areas and trails overlooking the Santa Rosa Mountains. All playground and recreation use areas are regularly inspected for safety. Parks create space for public and private uses and events. Some of the activities held in parks include sports Humana Health and Well -Being Fair and Walk, La Quinta Arts Festival and the City Birthday Party and Community Picnic. Staff works with the Friends of the Bear Creek Trail and Nature Preserve to offer hikes and trail Events. Museum: The Museum is home for exhibits on local and California history, arts, natural science programs and more. Programs are in cooperation with the La Quinta Historical Society and the La Quinta Arts Foundation. Management provided by Library Science and Services (LSSI). Marketing and Community Relations: Market and promote the City to the community and promote tourism and economic development. Coordinate with the Chamber of Commerce and other non -profits on community events. Collaborate with local businesses on cooperative advertising for Humana Golf Tournament, La Quinta Arts Festival, BNP Paribas Tennis Tournament, HITS and other large seasonal events. Facilities: Keeping the City facilities clean and operating efficiently. The department is responsible for managing the preventative maintenance, operations, renovation, and repairs of city buildings. The Division is also responsible for preparing facilities for programmed activities such as meetings, classes and rental uses. • Collaborated with the Chamber of Commerce for the 4`h of July Event • Completed the Humana Healthy Events and preparations for the Humana Golf Tournament • Implemented an Adopt a Park Program for community participation in park maintenance • Developed and implemented a Community Services Marketing Plan • Partnered with the YMCA for the development of youth sports programs and Fritz Burns Pool programs • Established staff participation in the weekly Farmer's Market • Promoted the Creativity in the Cove and Emerald Gems golf exhibits at the Museum • Increased digital marketing efforts with Facebook and Twitter promotions • Completed the 9/11 sculpture and Grandparent and Child sculpture at the JEA Living Center • Implemented video recording of City Council meetings • Updated the Art, Hiking, Parks and Biking Maps for residents • Updated and implemented rental, recreation, and youth sports fees • Initiated a Preventative Maintenance Assessment for City Facilities • Initiated improvements to City Hall HVAC system • Initiated a Community Outreach effort to discuss City Finances and Services with Residents • Increased the City photography for promotional efforts • Promoted SIIverRock golf course Walk the Rock and Facebook initiation • Promoted the new GoRequest application to residents 52 • Develop digital marketing plan to expand online promotions to residents and tourists • Complete and implement a Preventative Maintenance plan for City facilities • Improve the Fritz Burns Pool and create more active amenities for youth and families • Expand the La Quinta Senior Center to increase fitness and wellness opportunities and a facility name change • Continue efforts on ADA Improvements at parks and City facilities • Expand activities for the Humana Healthy Events • Improve and replace sections of the HVAC systems at City Hall • Promote the Museum Exhibits and programs • Provide staff training and development in recreation management, facility and park maintenance, and marketing and online promotions • Partner with the Friends of the Nature Preserve and Cove Neighborhood Association on community cleanups and hikes • Partner with the Mizell Senior Center on a luncheons at the Senior Center • Continue to evaluate and, when applicable, partner with outside groups to offer large scale endurance events such as runs, bike tours, and triathlons in La Quinta • Send out RFP and complete artwork on the Cove Roundabout • Increase public awareness about the numerous programs offered of the Library 53 SERVICES-ADMINISTRATIONCOMMUNITY r rr Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 375,406 366,396 373,500 101.9% 303,700 20 Employee Benefits 78,838 65,582 88,332 134.7% 44,000 21 Insurance Benefits 73,069 83,009 74,929 90.3% 60,500 25 Workers Compensation Insurance 11,046 5,578 10,004 179.3% 4,600 27 Other Benefits and Deductions 5,510 5,395 5,425 100.6% 4,300 Operations & Maintenance 33 Contract Services 106,336 91,000 91,000 100.0% 218,500 43 Other Services 2,090 2,200 2,400 109.1 % 2,400 51 Services & Supplies -Travel 10,740 15,600 15,600 100.0% 7,000 53 Services & Supplies -Dues & Memberships 31,366 18,865 18,900 100.2% 2,300 54 Services & Supplies -Information Technology 25,469 26,699 26,699 100.0% 23,400 55 Advertising 61 - - - 56 Services & Supplies -Office 12,619 12,700 9,800 77.2% 10,700 80 Other -Special Projects 211,055 293,197 250,383 85.4% 219,200 91 Reimbursed to the General Fund (8,518) - - (16,100) 92 Other Charges -Fleet Maintenance 16,333 15,227 15,227 100.0% 13,900 Department Total 951,420 1,001,448rr Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Community Services Director 1 1 1 Senior Secretary 1 1 1 Office Assistant 1 1 - Recreation Supervisor 1.5 1.5 0.5 Recreativion Coordinator 0.5 0.5 0.5 Total 5 5 3 54 SERVICES-SENIORCOMMUNITY CENTER 101-3002-451 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 153,164 163,600 163,600 100.0% 158,900 20 Employee Benefits 33,015 28,600 28,600 100.0% 23,400 21 Insurance Benefits 46,721 50,840 50,840 100.0% 50,700 25 Workers Compensation Insurance 4,590 2,500 2,500 100.0% 2,400 27 Other Benefits and Deductions 2,260 2,700 2,700 100.0% 2,300 Operations & Maintenance 32 Contract Services -Professional - 4,300 4,300 100.0% 4,300 33 Contract Services -Instructors 22,704 30,000 21,000 70.0% 21,000 34 Contract Services -Technical 2,500 3,000 3,000 100.0% 3,000 41 Utilities 31,936 33,000 33,000 100.0% 33,000 42 Contract Services -Janitorial 21,836 24,200 24,200 100.0% 24,200 43 Other Services -Maintenance 4,099 5,900 5,900 100.0% 5,900 51 Services & Supplies -Travel - 200 - 0.0% 200 53 Services & Supplies -Dues & Subscriptions 1,065 1,475 1,545 104.7% 1,600 54 Services & Supplies -Information Technology 14,062 14,787 14,787 100.0% 18,300 56 Services & Supplies -Office 25,559 32,350 23,700 73.3% 18,200 92 Other Charges -Fleet Maintenance 19,133 17,112 17,112 100.0% 14,000 Total •.- .. Department Total.. Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Senior Center Supervisor 1 1 1 Senior Center Activities Coordinator 1 1 1 Senior Center Office Assistant 1 1 1 Total 3 3 3 55 COMMUNITY SERVICES -RECREATION PROGRAMS 101 -3003-451 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 84,067 77,410 81,900 105.8% 83,100 20 Employee Benefits 11,992 10,350 10,350 100.0% 8,400 21 Insurance Benefits 14,726 17,120 20,397 119.1 % 16,900 25 Workers Compensation Insurance 2,483 1,200 1,378 114.8% 900 27 Other Benefits and Deductions 2,933 2,300 1,845 80.2% 800 Operations & Maintenance 33 Contract Services -Instructors 46,842 48,900 50,000 102.2% 48,400 51 Services & Supplies -Special Events 7,662 5,500 5,200 94.5% 5,500 54 Services & Supplies -Information Technologies 4,687 4,929 4,929 100.0% 6,100 56 Services & Supplies -Office 16,544 12,500 12,000 96.0% 9,600 71 Capital Purchases 125,000 0 92 Other Charges -Fleet Maintenance 1,463 1,425 1,425 100.0% 2,800 Total Operations & Maint. 202,197 73,254 73,554 100.4% 72,400 Department Total 318,398 181,634 189,424 104.3% 182,500 Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Recreation Supervisor 0.5 0.5 1 Recreation Activities Coordinator 0.5 0.5 0.5 Total 1 1 1.5 56 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 20 Employee Benefits 21 Insurance Benefits 25 Workers Compensation Insurance 27 Other Benefits and Deductions Operations & Maintenance 30 Contract Services 754,525 928,494 897,602 96.7% 906,600 41 Utilities 43,384 61,800 48,000 77.7% 57,500 42 Contract Services -Janitorial 23,981 24,000 33,500 139.6% 33,500 43 Other Services -Maintenance 8,622 20,000 17,650 88.3% 13,700 44 Rental Services 133,188 137,050 137,050 100.0% 137,100 52 Insurance 74,814 70,423 70,243 99.7% 55,300 56 Services & Supplies -Operating 179,311 200,200 200,200 100.0% 220,200 91 Reimbursed from the General Fund (1,236,959) (1,426,558) (1,417,578) 99.4% (1,437,200) 92 Other Charges -Fleet Maintenance 13,333 13,333 13,333 100.0% 13,300 Department Total (5,801) 28,742 - 0.0% - Actual Personnel Schedule 2011-12 The personnel at the Library are not City employees. Actual Proposed 2012-13 2013-14 57 COMMUNITY, rr Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 125,946 110,361 121,900 110.5% 90,300 20 Employee Benefits 26,034 22,144 24,850 112.2% 13,200 21 Insurance Benefits 23,641 22,733 25,430 111.9% 18,700 25 Workers Compensation Insurance 3,706 1,877 1,900 101.2% 1,400 27 Other Benefits and Deductions 1,913 1,779 1,800 101.2% 1,300 Total Personnel • 158,894 175,880 Operations & Maintenance 32 Contract Services -Professional Services 111,348 189,000 59,000 31.2% 59,000 34 Contract Services -Technical 378,480 334,880 425,000 126.9% 349,100 40 Utilities - Parks 237,292 263,070 228,400 86.8% 244,600 41 Utilities 669 600 1,600 266.7% 1,600 42 Contract Services -Janitorial 20,079 23,500 16,000 68.1 % 16,000 43 Repair/Maintenance Agreements 23,140 19,000 15,000 78.9% 21,000 51 Services & Supplies - 600 - 0.0% 1,000 54 Services & Supplies -Information Technology 6,328 5,422 5,422 100.0% 8,200 56 Services & Supplies 78,032 78,000 75,000 96.2% 74,000 91 Reimbursed to the General Fund 1,482 - - - (3,200) 92 Other Charges 1,098 504,446 504,446 100.0% 505,000 Total •. •0 Department Total 1,039,188 1,577,412 1,505,748 95.5% 1,401,200 Personnel Schedule Maintenance Manager Maintenance Foreman Maintenance Worker I Golf & Park/Landscape Manager-SilverRock Golf & Park/Landscape Manager -Parks Total Actual Actual Proposed 2011-12 2012-13 2013-14 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.75 0.6 0.6 0.4 0.35 1.35 1.75 1.35 9-1 101-3006-451 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages - - - - 20 Employee Benefits - - - - 21 Insurance Benefits - - - - 25 Workers Compensation Insurance - - - - 27 Other Benefits and Deductions - - - - Total- . • 0 • • Operations & Maintenance 30 Contract Services 14,807 19,742 19,742 100.0% - 32 Contract Services -Museum Consultant 175,000 183,250 183,250 100.0% 183,300 33 Contract Services -Credit Card Fees 139 1,400 1,400 100.0% 500 34 Contract Services -Technical 8,185 8,100 8,100 100.0% 8,000 41 Utilities 20,373 23,400 20,900 89.3% 21,900 42 Contract Services -Janitorial 14,326 14,000 14,000 100.0% 10,500 43 Repair/Maintenance Agreements 3,908 10,650 10,000 93.9% 9,700 52 Insurance 25,483 24,130 24,130 100.0% 18,900 54 Services & Supplies -Information Technology 2,295 1,577 1,577 100.0% - 56 Services & Supplies 137 200 200 100.0% 200 71 Machinery & Equipment - - - 0.0% 25,000 91 Reimbursed to the General Fund (267,985) (270,040) (270,040) 100.0% (281,300) 92 Other Charges 3,333 3,333 3,333 100.0% 3,300 Department Total 0 19,742 16,592 84.0% 0 Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 The personnel at the Library are not City employees. w COMMUNITY- SERVICES - MARKETING & COMMUNITY RELATIONS 101 -3007-451 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages - - - 32,800 20 Employee Benefits - - - - 4,800 21 Insurance Benefits - - - 8,600 25 Workers Compensation Insurance - - - 500 27 Other Benefits and Deductions - - - 500 Total Personnel 47,200 Operations & Maintenance 33 Contract Services -Community Support - - - 162,000 51 Services & Supplies - - - 10,500 53 Services & Supplies -Dues & Subscriptions - - - 67,600 54 Services & Supplies -Information Technology - - - 4,600 55 Other Services -Marketing - - - 244,500 56 Services & Supplies - - - 300 92 Other Charges - - - 900 Department .. Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Recreation Supervisor - - 0.5 Total - - 0.5 Note: This Division was previously located in the City Manager's office. M BUILDINGSCOMMUNITY SERVICES - PUBLIC r rr• Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages - - - 152,400 20 Employee Benefits - - - 22,400 21 Insurance Benefits - - - 39,700 25 Workers Compensation Insurance - - - 2,300 27 Other Benefits and Deductions - - - 2,200 Operations & Maintenance 34 Contract Services -Technical - - - 34,900 41 Utilities - - - 147,500 42 Maintenance Services - - 37,500 43 Other Maintenance - - - 60,000 44 Rental Services - - - 671,400 51 Services & Supplies - - - 1,000 53 Services & Supplies -Dues & Subscriptions - - - - 54 Services & Supplies -Information Technology - - - 14,000 55 Other Services -Marketing - - - 56 Services & Supplies - - 6,600 71 Furniture - - - 10,000 91 Reimbursed to the General Fund - - - (100,000) 92 Other Charges - - - 29,600 Department Total - - - 1,131,500 Personnel Schedule Golf & Park/Landscape Manager -Parks Facilities Manager Coordinator Maintenance Worker Total Actual Actual Proposed 2011-12 2012-13 2013-14 - - 0.3 1 1 2.3 Note: This Division was previously located in the Building & Safety department 61 THIS PAGE INTENTIALLY LEFT BLANK 62 FINANCE DEPARTMENT The department's primary purpose is to act as the financial steward of publicly entrusted 7 resources and to provide a wide variety of support functions generally encompassed by j finance. The department provides support throughout the organization, and assists 4 / ' members of the public with accessing city services and information. These functions are -` critical to the City's fiscal integrity and fiscal stability, as well as the City's ability to consistently deliver the high quality municipal services its residents have grown to expect. The Finance Department is a General Government Support function. The Department has 7 full-time staff members composed of two management, and five professional/clerical positions. The Department is responsible for accounting, preparation and coordination of the City's annual operating budget and capital improvement programming, business licensing, revenue collections, debt management, prepares and issues financial reports, and administers the disbursement of City funds in accordance with adopted fiscal policies and internal control procedures. Program activities for the department include: Financial planning and reporting, preparation and coordination of the annual budget, preparation and issuance of the comprehensive annual financial report (CAFR), coordination of other annual and special audits, processing the City's employee payroll, filing monthly and annual reports with taxing authorities and regulatory agencies, coordinating employee benefit coverage and reporting with the Human Resources department, processing payments for insurance benefits and payroll taxes withheld, providing payroll statistics to various departments and agencies, processing the City's accounts payable and issuance of checks to vendors, reviewing internal controls and adhering to established procedures. Administration The Finance Department provides overall management of the Finance Department's operations, facilitates City-wide financial planning, coordinates the financing of City projects, and provides City management with current information concerning economic conditions and legislative impacts to La Quinta. Accounting -Recurring Expenditures provides financial services including accounts payable and payroll processing. Included in this function are the bi-weekly processing of payroll, processing of vendor payments, travel and expense reports, cash and investments, and is responsible for the preparation of the comprehensive annual financial report. 63 Accounting -General Ledger Maintenance The Finance Department provides for the maintenance of the general ledger including account and subsidiary ledger reconciliations, accounts receivable, and fixed assets management. Additionally, reconciles and reports on grants, and CIP and non-CIP projects. Further responsibilities include maintaining the City's financial systems, providing internal controls over all financial functions, and ensuring grant compliance. Budget The Finance Department prepares the City's annual budget. The Finance Department coordinates the development and ongoing monitoring of the City-wide operating and capital budgets, provides financial analysis in a variety of areas including legislative impacts, provides financial reports for internal and external users and provides debt management for all outstanding bond issues. Business/Animal License The Finance Department is responsible for licensing every type of business conducting business within the City limits and ensures that animal licenses are issued and renewed on a timely basis. 2012-13 HIGHLIGHTS Assisted the City Manager in the preparation of a balanced budget and maintain established operating • Continued to receive the Certificate of Achievement reserves for contingencies. for Excellence in Financial Reporting from the 2013-14 GOALS AND OBJECTIVES Government Finance Officers Association. • Continued efforts to diversify the City's investment portfolio • Prepared monthly Revenue and Expenditure reports. • Continued to revise the City's purchasing ordinance for new purchasing thresholds and other changes to enhance the purchasing function. • Prepared monthly Treasurer's reports for the Investment Advisory Board and the City. • Prepared State Controller Report for the City. • Prepared annual Street Report for the City. • Prepared mid -year budget report and made recommendations to the City Council. • Prepared capital improvement report monthly. • Monitored cash balances and invested idle cash in permissible investments. • Prepared warrant registers and reviewed warrants to ensure appropriate expenditures of City reso u rces. • Reformatted budget document to increase transparency of financial matters. • Updated the investment policy to incorporate and update for current practices and standards. • Implemented short-term rental program to increase Transient Occupancy Tax revenue. • Maintain the City's fiscal health and provide adequate resources to fund City services to the community. • Perform financial responsibilities in accordance with statutory regulations and standards promulgated by professional regulatory agencies. • Account for the City's fiscal activities in an accurate and timely manner within generally accepted accounting principles (GAAP) and other legal requirements. • Prepare the City's financial statements internally in a timely manner. • Safeguard the City's assets and invest available cash within the City's adopted investment policy. • Provide financial services such as accounts payable, payroll, cash receipting, to all City departments. • Revise finance policies and procedures to ensure that "best practices" for municipal finance are incorporated. • Issue a Request for Proposal for financial software to streamline financial accounting and ensure efficient and accurate procedures are in place. • Continue to improve the formatting of the operating and capital improvement budgets. • Evaluate and update internal control policies and procedures. M FINANCE 101-4001-415 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 575,808 583,300 583,300 100.0% 574,100 20 Employee Benefits 121,314 103,700 103,700 100.0% 83,600 21 Insurance Benefits 101,202 120,850 120,850 100.0% 120,500 25 Workers Compensation Insurance 16,962 8,900 8,900 100.0% 8,700 27 Other Benefits and Deductions 8,585 8,400 8,400 100.0% 8,300 Operations & Maintenance 30 Contract Services 51908 11,000 4,154 37.8% 41,000 31 Contract Services 32,255 33,100 30,516 92.2% 33,100 32 Professional Services 39,425 35,630 35,630 100.0% 41,000 51 Services & Supplies -Travel 4,392 51050 1,425 28.2% 5,100 53 Services & Supplies 6,455 6,235 5,740 92.1 % 5,900 54 Services & Supplies -Information Technology 32,812 34,519 34,519 100.0% 42,700 55 Other Services 1,619 1,900 1,900 100.0% 1,900 56 Services & Supplies 2,941 4,300 300 7.0% 300 91 Reimbursed to the General Fund (239,507) (249,002) (249,002) 100.0% (69,800) 92 Other Charges 13,171 11,397 11,397 13,200 Department Total 723,342 719,279 701,729 97.6% 909,600 Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Finance Director 1 1 1 Accounting Manager 1 1 1 Financial Services Assistant 1 1 1 Senior Secretary 1 1 1 Account Technician 1 1 1 Senior Account Clerk 2 2 2 Total 7 7 7 Actual Code Expenditure Classification Expense 201 1-12 Personnel Services 10 Salaries & Wages 20 Employee Benefits 21 Insurance Benefits 25 Workers Compensation Insurance 27 Other Benefits and Deductions Amended Estimated % of Proposed Budget Expense Budget Budget 2012-13 2012-13 Expended 2013-14 Operations & Maintenance 41 Utilities 65,245 87,150 80,000 91.8% 85,000 43 Repair/Maintenance Agreements 81,176 75,620 75,600 100.0% 48,400 51 Services & Supplies -Postage 24,561 35,000 3,500 10.0% 35,000 53 Services & Supplies -Membership Dues 100 100 110 110.0% 100 54 Services & Supplies -Information Technology 64,593 65,887 65,887 100.0% 65,900 56 Services & Supplies -Office Supplies 24,936 24,800 24,800 100.0% 24,800 91 Reimbursed to the General Fund (17,251) (10,150) (10,150) 100.0% (34,100) 92 Other Charges 18,928 20,422 20,422 100.0% 20,800 95 Transfers Out 2,000 2,000 2,000 100.0% 2,000 Personnel Schedule Actual Actual Proposed 2011-12 2012-13 2013-14 Note: There are no salaries and benefits allocated to this Division. M BUILDING & SAFETY -ADMINISTRATION 101-5001-424 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 182,917 189,200 205,938 108.8% - 20 Employee Benefits 38,866 33,950 34,046 100.3% - '21 Insurance Benefits 32,660 34,750 32,057 92.3% - 25 Workers Compensation Insurance 5,396 2,900 5,216 179.9% - 27 Other Benefits and Deductions 2,706 2,700 2,613 96.8% - Total• •• Operations & Maintenance 43 Repair/Maintenance Agreements 399 1,000 664 66.4% - 51 Services & Supplies -Travel 3,665 3,600 1,965 54.6% - 53 Services & Supplies -Membership Dues 661 1,450 150 10.3% - 54 Services & Supplies -Information Tech Charges 4,687 9,908 9,912 100.0% - 56 Services & Supplies -Office Supplies 4,453 8,000 4,675 58.4% - 91 Reimbursed to the General Fund (54,938) (50,509) (50,509) 100.0% - 92 Other Charges 4,390 2,849 2,849 100.0% - OperationsTotal Department Total 225,862 239,798 249,576 104.1% - Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Building and Safety Director Counter Technician Total 41 2 2 0 Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Departmer 67 SAFETY-INSPECTIONBUILDING & 1-5002-424 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 316,244 322,300 334,505 103.8% - 20 Employee Benefits 67,135 57,800 52,333 90.5% - 21 Insurance Benefits 59,363 77,080 57,513 74.6% - 25 Workers Compensation Insurance 9,329 4,900 8,188 167.1 % - 27 Other Benefits and Deductions 4,740 4,700 4,533 96.4% - Total • :0 Operations & Maintenance 33 Contract Services -Plan Check 87,819 30,000 65,000 216.7% - 51 Services & Supplies -Travel 7,558 8,600 6,868 79.9% - 53 Services & Supplies -Membership Dues 429 2,600 556 21.3% - 54 Services & Supplies -Information Technology 25,781 22,180 100,406 452.7% - 56 Services & Supplies - 1,200 29,100 2425.0% - 91 Reimbursed to the General Fund (10,606) - - _ 92 Other Charges 17,128 13,252 13,251 100.0% - Total Operations09 77,832 215,180 Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Plans Examiner/Inspection Supervisor 1 1 0 Building Inspector II 2 2 0 Counter Technician 1 1 0 Office Assistant 0.5 0.5 0 Total 4.5 4.5 0 Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Departmer m SAFETY-CODEBUILDING & ,,, . Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 574,278 600,600 571,834 95.2% - 20 Employee Benefits 120,880 106,800 87,379 81.8% - 21 Insurance Benefits 120,524 145,550 97,211 66.8% - 25 Workers Compensation Insurance 16,000 9,200 14,136 153.7% - 27 Other Benefits and Deductions 8,456 8,700 12,744 146.5% - PersonnelTotal 0 870,850 783,304 Operations & Maintenance 31 Contract Services-Admin Citation 35,539 20,000 14,376 71.9% - 34 Contract Services -Technical 5,203 8,000 6,000 75.0% - 42 Contract Services -Abatement 14,016 29,800 15,000 50.3% - 51 Services & Supplies -Travel 4,450 4,400 4,000 90.9% - 53 Services & Supplies -Membership Dues 2,559 6,400 6,000 93.8% - 54 Services & Supplies -Information Technology 39,843 41,896 41,896 100.0% - 56 Services & Supplies -Office Supplies 2,197 9,950 8,979 90.2% - 92 Other Charges 57,552 50,657 50,657 100.0% - Total Operations . 0: Department Total 1,001,497 1,041,953 930,212 89.3% - Actual Actual Proposed Personnel Schedule 2011-12 2012.13 2013-14 Community Safety Manager - 1 1 0 Senior Code Compliance Officer 1 1 0 Code Compliance Officer II 2 2 0 Code Compliance Officer 1 1 1 0 Counter Technician 1 1 0 Office Assistant 0.5 0.5 0 Animal Control/Code Compliance Officer 2 2 0 Total 8.5 8.5 0 Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Departmer BUILDING & SAFETY -ANIMAL CONTROL r-5006-426 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 197,254 199,500 201,933 101.2% - 20 Employee Benefits 40,345 34,600 24,966 72.2% - 21 Insurance Benefits 38,610 51,250 30,340 59.2% - 25 Workers Compensation Insurance 4,873 3,100 3,708 119.6% - 27 Other Benefits and Deductions 2,860 2,900 2,781 95.9% - Operations & Maintenance 33 Contract Services -Veterinarian 2,956 5,000 2,000 40.0% - 44 Rent -Uniforms 1,122 1,760 7,222 410.3% - 51 Services & Supplies -Travel 86,960 103,400 86,155 83.3% - 53 Services & Supplies -Membership Dues 971 1,300 840 64.6% - 54 Services & Supplies 14,062 14,787 14,784 100.0% - 56 Services & Supplies 931 1.,740 743 42.7% - 92 Other Charges 38,985 34,873 34,873 100.0% - Total •. .. 146,617 900' Department Total 429,929 454,210 410,345 90.3% - Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Animal Control Officer It 1 1 0 Animal Control/Code Compliance Officer 2 2 0 Total 3 3 0 Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Departmer 70 BUILDING & SAFETY -CIVIC CENTER 101-5008-419 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 112,014 115,000 124,605 108.4% - 20 Employee Benefits 23,740 20,550 22,126 107.7% - 21 Insurance Benefits 32,576 33,930 31,451 92.7% - 25 Workers Compensation Insurance 3,304 1,800 3,153 175.2% - 27 Other Benefits and Deductions 1,626 1,700 1,549 91.1 % - Total Personnel • 172,980 Operations & Maintenance 34 Contract Services -Technical 14,461 9,900 6,626 65.9% - 41 Utilities 130,744 186,500 103,735 55.9% - 42 Maintenance Services -Janitorial 56,236 56,500 31,816 56.3% - 43 Repair/Maintenance Agreements 52,902 89,470 106,110 118.6% - 44 Rent 673,521 673,630 578,647 85.9% - 54 Services & Supplies -Information Tech Charges 9,375 9,858 9,864 100.1 % - 56 Services & Supplies -Office Supplies 1,779 9,100 745 8.2% - 91 Reimbursed to the General Fund (557,286) (233,839) (233,839) 100.0% - 92 Other Charges 28,403 27,816 28,370 102.0% Total •.- Department Total 583,395 1,000,915 814,858 81.4% - Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Facilities Manager Coordinator Maintenance Worker Total 1 0 1 0 2 2 0 Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Departmer 71 BUILDING & SAFETY -POLICE 101-5054-421 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages - - - 20 Employee Benefits - - - 21 Insurance Benefits - - - 25 Workers Compensation Insurance - - 27 Other Benefits and Deductions - - - Operations & Maintenance 36 Contract Services -Officers 11,898,391 12,579,676 12,132,871 96.4% 13,117,200 41 Utilities 16,761 29,175 26,000 89.1% - 42 Utilities 12,349 13,512 6,500 - 43 Repair/Maintenance Agreements 7,128 13,050 1,250 9.6% - - 44 Rental Services 80,441 108,331 100,000 - 51 Services & Supplies -Volunteers 3,838 13,625 2,000 14.7% 13,500 54 Services & Supplies -Information Technology 1,382 7,848 7,848 100.0% 7,800 55 Other Services -Marketing 976 5,000 - 0.0% 5,000 56 Services & Supplies -Office Supplies 9,351 11,000 11,000 100.0% - 92 Other Charges 40,606 34,274 34,274 100.0% 34,600 Total •. . .. Department Total. 0 Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Patrol Officer 31 31 31 School Resource Officer 3 3 3 Target Team 6 6 6 Motor Officer 4 4 4 Narcotics Task Force Officer 1 1 1 Gang Task Force Officer 1 1 1 Dedicated Lieutenant 1 1 1 Dedicated Sergeant 2 2 2 Community Service Officer 5 5 5 Commercial District Officer 1 1 1 Total 55 55 55 Note: The positions above are County employees. 72 Code Expenditure Classification Personnel Services 10 Salaries & Wages 20 Employee Benefits 21 Insurance Benefits 25 Workers Compensation Insurance 27 Other Benefits and Deductions Operations & Maintenance 33 Contract Services -Fire Services 34 Contract Services -Fitness Equipment Maintenance 36 Contract Services -Humana 41 Utilities 42 Contract Services -Pest Control 43 Repair/Maintenance Agreements 51 Services & Supplies -Special Events 52 Insurance 53 Services & Supplies -Printing 56 Services & Supplies -Small Tools/Equipment 71 Capital -Machinery & Equipment 91 Reimbursed to the General Fund 92 Other Charges Actual Amended Estimated % of Proposed Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 4,349,738 4,796,569 4,768,258 99.4% 5,096,200 355 1,500 1,500 100.0% 1,500 15,204 32,465 30,103 92.7% 34,400 38,976 36,000 39,050 108.5% 36,000 1,961 3,000 3,000 100.0% 3,000 18,037 45,000 16,500 36.7% 45,000 871 20,000 875 4.4% - 21,771 3,500 21,800 622.9% 20,000 831 - - - 712 0 2,700 3,500 71 36,959 - 0.0% - 78,672 79,745 79,745 100.0% - 8,969 11,911 81969 75.3% 12,800 Total Operations & Maint. 4,536,168 5,066,649 4,972,500 98.1 % 5,252,400 Personnel Schedule Actual Actual Proposed 2011-12 2012-13 2013-14 Captain 3 3 3 Medic Engineer 2 2 2 Engineer 6 6 6 Fire Fighter II - Medics 6 6 6 Fire Fighter II 7 7 7 Fire Service Inspector 1 1 1 Total 25 25 25 Note: The positions listed above are County employees. 73 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 79,372 80,400 69,098 85.9% 20 Employee Benefits 16,825 14,450 8,316 57.6% 21 Insurance Benefits 17,600 17,220 9,551 55.5% 25 Workers Compensation Insurance 2,341 1,200 1,531 127.6% 27 Other Benefits and Deductions 1,151 1,200 1,002 83.5% Operations & Maintenance 33 Contract Services -Instructors 15,868 18,300 785 4.3% - 41 Utilities 14,515 31,700 12,701 40.1% - 43 Repair/Maintenance Agreements 640 2,000 696 34.8% - 51 Services & Supplies -Travel 2,496 9,200 1,181 12.8% - 53 Services & Supplies -Membership Dues 737 1,500 773 51.5% - 54 Services & Supplies -Information Tech Charges 5,595 4,929 4,932 100.1 % - 56 Services & Supplies -Office Supplies 11,629 7,300 2,975 40.8% - 71 Capital Purchases -Machinery & Equipment 31,260 10,000 - 0.0% - 92 Other Charges 17,427 18,023 20,264 112.4% - Total Operations & Maint. 100,167 102,952 44,307 43.0% - Department Total 217,456 217,422 133,805 61.5% - Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Emergency Services Coordinator 1 1 0 Total 1 1 0 Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Departmer 74 COMMUNITY DEVELOPMENT building regulations. The Community Development Department is comprised of four divisions; Planning, Building, Code Compliance/Animal Control and Emergency Services. The Planning Division is responsible for implementing the regulations of the Zoning Code and the goals/policies/objectives of the General Plan as well as administering entitlement permits (i.e. site development permits, conditional use permits, sign permits, temporary use permits). The Building Division is responsible for the issuance of building permits, administration and enforcement of building codes and ordinances for construction, and use and occupancy of buildings within the City of La Quinta. The Code Compliance/Animal Control Division administers a program that enforces property maintenance standards, land use, zoning, abandoned vehicles, and This division also provides field services, enforces animal licensing and leash laws, investigates animal abuse reports and barking/aggressive dogs, and nuisance complaints. The Emergency Services Division is responsible for the City and community's preparation and response to natural and manmade disasters and emergencies. Administration: Provides overall management of the Community Development functions; closely monitors staffing levels, and procedures to ensure efficiency of operations and compliance with applicable laws; Planning: Primary function is to promote and enhance the well-being of residents, visitors, property owners, and businesses of the City of La Quinta. Accomplishes this mission through programs that encourage high quality development as well as maintenance and revitalization of existing neighborhoods and commercial districts. Responsible for preparing, maintaining, and implementing the General Plan and the zoning code for the City of La Quinta. Depending on the nature of a proposal, development approval may be issued by the Community Development Director, the Planning Commission, or the City Council. Building: Provides plan check and inspection services for all new construction, remodels, and additions throughout La Quinta, enforcing the provisions of the current California Administrative, Building, Residential, Mechanical, Electrical, Plumbing, and Energy Codes (the California Building Standards Code). Enforces the mandatory residential and non- residential provisions of the 2010 California Green Building Standards Code (CAL Green). Assists code compliance in cases involving structural violations, general construction issues, and municipal code provisions. Provides a series of handouts 75 and pre -designed specifications to assist homeowners and contractors with their projects. Serves as building code resource to contractors, architects, engineers, developers, business owners, and homeowners. Code Compliance/Animal Control: Ensures City code compliance in the areas of vehicle and weed abatement, business license, signage, non -permitted structures, zoning violations, and other public nuisances. Provides seven days a week coverage and 24-hour emergency response. Processes animal control cases. Provides low-cost rabies clinics. Investigates cases of animal neglect and abuse. Investigates cases of unsanitary premises due to excessive animal feces. Emergency Services: Prepares response plans, programs, facilities, equipment, and procedures for major catastrophic events. Coordinates response planning with surrounding agencies, county, region, & state. Maintains all emergency services equipment, radios, emergency citizen notification systems, and software. 2012-13 HIGHLIGHTS • Maintained Department expenditures within the approved budget • Improved emergency response communication coordination by incorporating La Quinta volunteer amateur radio operators into County -wide R.A.C.E.S. (Radio Amateurs in Civil Emergency Service) network • Gained compliance on an estimated 2,600 public nuisances • Gained compliance on an estimated 185 vehicle violations • Gained compliance on an estimated 140 weed abatements • Conducted an estimated 9,300 follow up inspections • Continued field use of laptop computers to increase officer efficiency • Projected issuance of more than 1,100 various types of building permits with an estimated valuation of more than $34,000,000 • Conducted an estimated 4,700 on -site building inspections • Coordinated with other Departments to facilitate and expedite the permit issuance function • Consolidated customer counter staff for all Building, Planning, and development -related Public Works services (the Permit Center), including Code Compliance and Animal Control services • Processed an estimated 4,700 animal control cases • Provided two low-cost rabies clinics • Continued to provide after-hours emergency animal control services • Provided staff support for the Animal Campus Commission • Participated in The Great California Shakeout Earthquake disaster drill • Continued to provide training to staff on a multi - departmental basis including SEMS, NIMS, ICS, & EOC Operations • Provided a Community Emergency Response Team (CERT) seminar in November, training 17 interested citizens • Expanded emergency supply of food and water for use during a major disaster, and increased storage capacity for perishable items • Increased staff training through attendance at California Emergency Services Association and the International Association of Emergency Managers annual conferences • Provided First Aid, CPR, and AED training for City staff and volunteers • Presented emergency preparedness seminars to various homeowner associations • Procured Federal Homeland Security Grant reimbursement for purchase of emergency preparedness and response supplies 76 • Continued administration of and completed Housing Element Update • Identified and implemented cost saving opportunities within the department • Completed updates to Title 9 (Zoning) of the City's Municipal Code • Continued to update and enhance Department's Web pages and explore new information technology to streamline processes and increase efficiency • Continued ongoing revisions of Department applications and information brochures to insure efficient processing of development projects • Completed the 2035 General Plan Update and Greenhouse Gas Reduction Plan in accordance with AB 32 and administration of consultant contract 2013-14 GOALS AND OBJECTIVES • Continue to enhance emergency preparedness internally and in the private sector through community outreach • Continue to improve emergency food and water supplies for use during a major disaster, and increase storage capacity for perishable items • Continue to provide mandated training to increase the ability of staff to respond to a major catastrophe and keep city eligible for Federal grants and disaster reimbursements • Participate in The Great ShakeOut state-wide emergency response exercise • Increase staff readiness to respond to emergency situations by designing and conducting training drills, which will include simulated activation of the Emergency Operations Center • Provide First Aid, CPR, and AED training for City staff and volunteers • Continue to provide CERT training at minimal cost for all interested citizens • Continue to expand the PREP program • Began Zoning Ordinance review and revision for compliance with 2035 General Plan Update • Completed the Historic Resource Survey Digitization and Website Enhancement Project and administration of consultant contract/grant • Assisted Department of Finance in preparation of annual state population estimates • Coordinated with the County EDA to monitor fiscal year 2012-2013 CDBG projects and obtain CDBG funds for fiscal year 2013-2014 • Began comprehensive review and revision of development permit review and approval procedures including use of interdepartmental permit tracking software, a one -stop development services counter and enhanced online interaction and accessibility • Apply for additional Federal Homeland Security Grant reimbursement monies • Continue to explore ways to improve services provided to the public including enhanced development -related informational brochures, handouts and Web site accessibility • Continue to identify cost savings opportunities within the Department • Complete comprehensive review and revision of development permit and approval procedures including installation of interdepartmental permit tracking software, establishment of a one -stop development services counter and enhanced online interaction and accessibility • Continue to monitor, review and assist with City's administration of the Coachella Valley Multi -Species Habitat Conservation Plan • Coordinate with the County EDA to monitor fiscal year 2013-2014 CDBG projects and obtain CDBG funds for fiscal year 2014-2015 • Complete Zoning Ordinance review and revision for compliance with 2035 General Plan Update 77 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 410,439 436,172 426,700 97.8% 442,800 20 Employee Benefits 86,335 74,871 60,895 81.3% 59,500 21 Insurance Benefits 57,920 67,247 81,593 121.3% 59,300 25 Workers Compensation Insurance 11,974 6,359 6,200 97.5% 6,200 27 Other Benefits and Deductions 6,097 6,081 5,900 97.0% 5,900 •• Operations & Maintenance 32 Professional Services 165,207 220,715 190,000 86.1 % - 33 Other Outside Services -Recycling 20,000 - - - 51 Services & Supplies -Travel 6,990 9,100 7,525 82.7% 9,100 53 Services & Supplies -Membership Dues 1,385 7,845 1,845 23.5% 2,700 54 Services & Supplies -Information Technology 18,750 19,737 18,750 95.0% 14,300 55 Advertising 7,739 7,500 7,500 100.0% 7,500 56 Services & Supplies -Office Supplies 2,970 3,500 2,500 71.4% 12,000 91 Reimbursed to the General Fund (76,129) (17,004) (17,004) 100.0% (30,200) 92 Other Charges 5,854 5,698 5,854 102.7% 4,400 Total •. •• :00 Department Total 725,531 847,821 798,258 94.2% 593,500 Personnel Schedule Actual Actual Proposed 2011-12 2012-13 2013-14 Community Development Director 1 1 1 Community Development Manager 1 1 1 Executive Secretary 1 1 0 Secretary 1 1 0.85 Building Official/Emergency Manager 0 0 0.5 Total 4 4 3.35 W COMMUNITY DEVELOPMENT - PLANNING 101-6002-463 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 367,524 402,404 363,000 90.2% 322,600 20 Employee Benefits 78,156 73,855 73,855 100.0% 47,400 21 Insurance Benefits 50,398 80,683 74,455 92.3% 68,900 25 Workers Compensation Insurance 10,842 6,123 6,123 100.0% 4,100 27 Other Benefits and Deductions 3,839 4,357 4,357 100.0% 3,200 Operations & Maintenance 32 Professional Services 4,900 5,207 7,500 144.0% 32,500 51 Services & Supplies -Travel 622 1,000 600 60.0% 10,200 53 Services & Supplies -Membership Dues 3,431 3,800 3,500 92.1 % 3,800 54 Services & Supplies -Information Technology 23,437 24,644 23,437 95.1 % 24,400 91 Reimbursed to the General Fund (76,292) (38,071) (38,071) 100.0% (71,200) 92 Other Charges 7,317 7,123 7,317 102.7% 7,500 Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Principal Planner 2 2 Associate Planner 1 1 Assistant Planner 1 1 Housing Coordinator 0 0 Total 4 4 4 79 Actual Code Expenditure Classification Expense 2011-12 Personnel Services 10 Salaries & Wages 20 Employee Benefits 21 Insurance Benefits 25 Workers Compensation Insurance 27 Other Benefits and Deductions Operations & Maintenance 33 Contract Services 51 Services & Supplies -Travel 53 Services & Supplies -Membership Dues 54 Services & Supplies -Information Technology 56 Services & Supplies -Office Supplies 91 Reimbursed to the General Fund 92 Other Charges Amended Estimated % of Proposed Budget Expense Budget Budget 2012-13 2012-13 Expended 2013-14 425,000 62,400 102,800 61500 6,200 115,000 8,800 2,600 36,600 1,200 18,300 Total Operations & Maint. - - - 182,500 Personnel Schedule Plans Examiner Supervisor Building Inspector II Permit Technician Total Actual Actual Proposed 2011-12 2012-13 2013-14 0 0 1 0 0 2 0 0 3 0 0 6 Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Departmer 01 Community r:101-6004-424 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages - - - 336,100 20 Employee Benefits - - - 48,900 21 Insurance Benefits - - - 85,400 25 Workers Compensation Insurance - - - 5,100 27 Other Benefits and Deductions - - - 4,900 Operations & Maintenance 31 Contract Services - Admin Citation 33 Contract Services 34 Contract Services - Technical 42 Maintenance Services 44 Rent - Uniforms 51 Contract Services 53 Services & Supplies -Membership Dues 54 Services & Supplies -Information Technology 56 Services & Supplies -Office Supplies 92 Other Charges - 20,000 - - 5,000 - - - 10,000 - - - 29,800 - - - 1,500 - - - 120,400 - - - 7,700 - - - 30,500 - - 5,800 79,300 Total Operations & Maint. - - - 310,000 Personnel Schedule Animal Control/Code Compliance Supervisor Animal Control/Code Compliance Officer I Total Actual Actual Proposed 2011-12 2012-13 2013-14 0 0 1 0 0 4 0 0 5 Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Departmer 81 Community .:101-6005-425 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages - - - 74,500 20 Employee Benefits - - - 10,900 21 Insurance Benefits - - - 11,400 25 Workers Compensation Insurance - - - 1,100 27 Other Benefits and Deductions - - - 1,100 •00 Operations & Maintenance 33 Contract Services - - - 20,100 41 Utilities - - - 30,000 51 Services & Supplies -Travel - - - 9,200 53 Services & Supplies -Membership Dues - - - 1,300 54 Services & Supplies -Information Technology - - - 4,000 56 Services & Supplies -Office Supplies - - - 7,300 71 CERT Supplies - - - 10,000 92 Other Charges - - - 18,100 Total Operations Department • rrr Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Building Official/Emergency Manager Secretary Total 0 0 0.5 0.85 0 0 1.35 Note: Building & Safety & Planning Departments were merged in 2013 to create Community Development Departmer 82 PUBLIC WORKS The Public Works Department is comprised of Administration, Development Services, Street Maintenance, Landscape & Lighting District, and Engineering Services. These divisions work together to keep the City of La Quinta beautiful, well -maintained, and safe. Engineering Services is responsible for designing and building sidewalks, roads and bridges; and working on signal lights to ensure traffic runs smoothly. Street Maintenance crews handle a variety of tasks beyond street sweeping and upkeep of medians and parkways; they also respond to requests for service throughout the City at parks, retention basins, and commercial areas. Development Services ensures our development in La Quinta is done properly as it relates to streets, grading, and storm water drainage. Administration oversees these divisions to form a Public Works Department that provides world class service. Administration: Directs all facets of operations, sets priorities, and assigns resources. Responsible for evaluating services, interpreting policies, developing comprehensive programs tailored to community needs, recommending and prioritizing projects based on anticipated demands, and performing long range planning and strategic programming of projects. Represents the City on various boards and provides legislative representation as required. Development Services: Reviews hydrology and hydraulics reports, water quality management plans, traffic studies, preliminary precise grading plans and writes conditions of approval for entitlement of development projects. Plan checks all land actions and improvement plans associated with development. Reviews and issues encroachment and haul permits and coordinates the City's storm water quality (NPDES) programs. Also responsible for Developer Impact Fee (DIF) reimbursement agreements, subdivision improvement agreements and maintenance agreements. Street Maintenance: Responsible for the maintenance and repair of all City paved/improved roads. The division performs various types of pavement preservation and rehabilitation work, sidewalk repair and replacement, roadway marking maintenance and replacement, and also provides emergency response to roadway clearing or closing/diverting. Maintenance Services — Landscape & Lighting District: Administers landscape maintenance contract for medians, parkways and retention basins. Administers City-wide landscape lighting contract. Provides graffiti removal and oversees commercial graffiti abatement program. Coordinates fleet maintenance for all City vehicles. Maintains City storm drain system, including inlets, outlets, and public retention basins. di"iiwl J m Engineering Services: Administers the planning, design, construction and cost tracking of Capital Improvement Plan projects. In charge of transportation system improvements and operations. Provides coordination with federal, state, and local agencies relating to grant funding and compliance. Inspects private and permitted public construction projects in accordance with approved plans and specifications and other City standards and regulations. 2012/13 HIGHLIGHTS • Received 2011 Student Outreach Program APWA Award for its summer intern program for high school students interested in engineering and Public Works • Updated Pavement Management Program (PMP) and slurry sealed and re -striped streets for fiscal years 2013 through 2017 • Retrofitted three heavy duty on -road diesel vehicles with emission control systems after securing grant from AQMD • Bid and awarded new contract for street sweeping services; eliminated one contract by utilizing existing street sweeping equipment and proposed street sweeping every other week as an additional cost savings measure • Implemented requirements related to the NPDES and new Statewide General Construction Permits to protect storm water quality • Continued to conserve water by coordinating City's Water Management Program with Coachella Valley Water District • Accepted new medians for Jefferson Street between Vista Grande and Westward Ho; and Washington Street in front of St. Frances of Assisi Church • Successfully negotiated replacement contract with bonding company in order to complete the Adams Street Bridge with minimal delay • Completed construction of Fred Waring Drive Median Landscaping Improvements between Washington Street and Adams Street • Completed 2012 Development Impact Fee Update • Completed City's Comprehensive Fee and Rate Study, which updated rates for the first time since 1996 • Joined Transportation Uniform Mitigation Fee (TUMF) program to receive Measure A funds for street maintenance and improvements • Implemented new GORequest reporting system and received 2,000 request in first three months • Completed Lighting and Landscape District update and initiated North La Quinta special benefit assessment study 2013/14 GOALS AND OBJECTIVES • Update Public Works Department Strategic Plan • Complete an audit of County Special Assessment (CSA) District 152 — NPDES/Storm Water Quality • Continue to explore feasibility of forming new park and special benefit assessment districts in North La Quinta • Ensure City complies with new Fourth Term NPDES Permit and Statewide General Construction Permit • Streamline all development entitlement and improvement plan check processes by reviewing all procedures and integrating new technology • Continue to work on enhancing maintenance standards and reduce water consumption for City maintained landscape areas • Compete implementation of action plan for drainage and problem flood areas throughout City • Construct ADA improvements to curb ramps and sidewalks per ADA Transition Plan • Develop a sign replacement schedule to ensure City's compliance with State retro-reflectivity legal requirements • Complete construction of Adams Street Bridge • Complete construction of Eisenhower/Sinaloa Roundabout • Upgrade roundabout at Jefferson Street and Avenue 52 IV PUBLIC WORKS -ADMINISTRATION 101-7001-431 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 293,312 238,619 257,636 108.0% 269,700 20 Employee Benefits 62,296 43,903 64,221 146.3% 39,500 21 Insurance Benefits 32,909 32,602 41,318 126.7% 35,700 25 Workers Compensation Insurance 8,623 3,654 7,394 202.4% 4,100 27 Other Benefits and Deductions 4,300 3,636 3,947 108.6% 3,900 .. Operations & Maintenance 32 Professional Services 100,396 196,741 95,000 48.3% 70,000 34 Contract Services -Technical - _ _ _ 51 Services & Supplies -Travel 4,839 4,600 4,400 95.7% 5,500 53 Services & Supplies -Membership Dues 1,311 1,600 1,600 100.0% 1,600 54 Services & Supplies -Information Technology 14,062 14,835 14,835 100.0% 12,200 56 Services & Supplies -Office Supplies 6,152 9,800 6,200 63.3% 6,200 91 Reimbursed to the General Fund (64,065) (74,536) (74,536) 100.0% (16,300) 92 Other Charges 4,390 4,274 4,274 3,800 Total •.- . 7 ■ .. Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Public Works Director/City Engineer 1 1 1 Management Analyst 1 1 1 Senior Secretary 1 1 0 Total 3 3 2 92 PUBLIC .•101-7002-431 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 347,744 347,044 354,400 102.1 % 279,300 20 Employee Benefits 74,163 62,563 68,749 109.9% 41,100 21 Insurance Benefits 61,689 67,847 70,241 103.5% 52,100 25 Workers Compensation Insurance 10,259 5,286 8,900 168.4% 4,300 27 Other Benefits and Deductions 5,079 4,992 8,400 168.3% 4,100 Total Personnel Operations & Maintenance 32 Professional Services 40,208 80,000 75,000 93.8% 85,000 33 Contract Services -Plan Checking 6,840 30,000 5,000 16.7% 50,000 44 Contract Services -Uniform Rental 10 - - 0 51 Services & Supplies -Travel 3,876 5,400 5,400 100.0% 8,400 53 Services & Supplies -Membership Dues 1,197 2,750 2,750 100.0% 2,800 54 Services & Supplies -Information Technology 21,093 22,180 22,180 100.0% 18,300 56 Services & Supplies -Office Supplies 390 1,500 1,500 100.0% 1,500 71 Machinery & Equipment - - - 10,000 91 Reimbursed to the General Fund (17,449) (1,100) (11100) 100.0% (8,400) 92 Other Charges 14,541 12,860 12,860 100.0% 12,300 Department Total 569,640 641,322 634,280 98.9% 560,800 Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Principal Engineer 1 1 1 Associate Engineer 0.5 0.5 0 Assistant Engineer II 1 1 0 Counter Technician 1.5 1.5 0 Permit Technician 0 0 1 Assistant Civil Engineer 0 0 1 Total 4 4 3 M WORKS-STREETSPUBLIC 1 11 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 633,129 639,500 639,500 100.0% 593,400 20 Employee Benefits 127,831 111,200 131,519 118.3% 80,500 21 Insurance Benefits 180,620 182,760 186,641 102.1% 161,500 25 Workers Compensation Insurance 18,652 9,800 9,800 100.0% 81600 27 Other Benefits and Deductions 7,223 7,100 7,100 100.0% 61000 Operations & Maintenance 33 Contract Services -Street Striping 23,340 42,660 42,660 100.0% 20,000 34 Contract Services -Technical 888,087 - - - 41 Utilities 10,204 11,500 11,500 100.0% 11,500 42 Contract Services -Janitorial 6,670 6,700 5,000 74.6% 6,700 43 Repair/Maintenance Agreements 8,731 16,269 5,000 30.7% 10,000 44 Contract Services -Street Sweeping 115,039 114,750 14,000 12.2% 16,000 51 Services & Supplies -Travel 1,537 1,595 1,595 100.0% 2,500 53 Services & Supplies -Membership Dues 49 130 130 100.0% 200 54 Services & Supplies -Information Tech Charges 48,046 30,806 30,806 100.0% 58,000 56 Services & Supplies -Signs & Tools 80,896 83,958 71,500 85.2% 71,500 91 Reimbursed to the General Fund (1,547,893) (1,407,400) (1,370,706) 97.4% (1,241,500) 92 Other Charges 189,202 213,955 213,965 100.0% 195,100 Department Total 791,363 65,283 - 0.0 % - Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Maintenance Manager 0.5 0.5 0.5 Maintenance Foreman 2 2 2 Maintenance Worker II 2.75 2.75 2 Maintenance Worker 1 5 5 5 Counter Technician 0.5 0.5 0 Total 10.75 10.75 9.5 RN WORKS-LIGHTINGPUBLIC 1101-7004-431 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 83,979 78,841 82,000 104.0% 63,600 20 Employee Benefits 16,684 13,734 13,333 97.1 % 7,700 21 Insurance Benefits 16,499 16,488 19,920 120.8% 12,900 25 Workers Compensation Insurance 2,456 1,227 2,124 173.1 % 800 27 Other Benefits and Deductions 1,268 1,131 1,493 132.0% 800 Total•nnel 120,886 111,421 118,870 106.7% Operations & Maintenance 31 Contract Services -Consultants 16,302 15,000 15,000 100.0% 15,000 32 Professional Services 119,149 142,500 87,500 61.4% 142,500 34 Contract Services -Technical 687,223 701,775 702,939 100.2% 702,900 41 Utilities 364,743 352,200 352,200 100.0% 352,200 43 Repair/Maintenance Agreements 2,800 15,000 15,000 100.0% 15,000 44 Contract Services -Uniform Rental 507 1,200 600 50.0% 600 51 Services & Supplies -Travel 504 530 530 100.0% 1,100 54 Services & Supplies -Information Tech Charges 4,687 4,929 4,929 100.0% 3,100 56 Services & Supplies -Tools & Materials 91,207 95,770 95,500 99.7% 95,800 91 Reimbursed to the General Fund (953,072) (959,988) (959,988) 100.0% (957,800) 92 Other Charges 4,524 6,638 6,638 100.0% 6,300 Total •.erations & Maint. 338,574 375,554 320,848 85.4% 376,700 Department Total 459,460 486,975 439,718 90.3% 462,500 Personnel Schedule Maintenance Manager Maintenance Foreman Maintenance Worker II Total Actual Actual Proposed 2011-12 2012-13 2013-14 0.25 0.25 0.25 0.75 0.75 0 0.25 1 1 0.5 Actual Amended Estimated % of Proposed Code Expenditure Classification Expense Budget Expense Budget Budget 2011-12 2012-13 2012-13 Expended 2013-14 Personnel Services 10 Salaries & Wages 459,086 465,244 472,700 101.6% 363,100 20 Employee Benefits 94,204 80,963 97,086 119.9% 50,100 21 Insurance Benefits 91,344 93,677 96,134 102.6% 69,300 25 Workers Compensation Insurance 13,541 7,086 8,900 125.6% 5,400 27 Other Benefits and Deductions 6,796 6,792 8,400 123.7% 5,100 Total Personnel 664,971 653,762 • 104.5%•• Operations & Maintenance 32 Professional Services 672,898 571,677 571,677 100.0% 540,100 51 Services & Supplies -Travel 3,334 7,200 4,900 68.1 % 7,200 53 Services & Supplies -Membership Dues 80 580 300 51.7% 400 54 Services & Supplies -Information Technology 25,781 27,109 27,109 100.0% 24,400 56 Services & Supplies -Office Supplies 183,465 234,325 171,325 73.1 % 7,200 71 Capital Purchases -Machinery & Equipment 14,223 45,000 45,000 100.0% - 91 Reimbursed to the General Fund (114,011) (444,136) (444,136) 100.0% (197,600) 92 Other Charges 31,349 33,084 33,084 100.0% 34,000 Total •.- •• Department Total 1,482,090 1,128,601•• 908,700 Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Principal Engineer 1 1 1 Associate Engineer 0.5 0.5 0 Assistant Engineer II 2 2 0 Assistant Engineer 1 1 1 0 Signal Technician 1 1 1 Public Works Inspector 1 1 Public Works Inspector I Supervisor 1 Total 5.5 5.5 4 99 THIS PAGE INTENTIALLY LEFT BLANK .11 Library Gas Tax Lighting & Landscaping Coachella Valley Violent Crime Task Force Quimby Measure A South Coast Air Quality Management Art In Public Places 91 LIBRARY FUND - 102 Amended Proposed Actual Budget Estimated % Budget Code Description 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING FUND BALANCE 963,939 2,006,387 2,006,387 100.0% 2,057,820 Revenues: 337.00.00 County Government Revenue 361.00.00 Interest Income 2,546,568 2,043,357 1,992,638 97.5% 2,000,000 824 6,600 6,072 92.0% 61000 Total Revenues 2,547,392 2,049,957 1,998,710 97.5% 2,006,000 Expenditures: 451.43.52 HVAC 29,400 29,400 100.0% - 451.90.01 Reimb to GF - Personnel 82,632 - - - 451.90.02 Reimb to GF - Services & Supplies 1,422,312 1,696,598 1,696,598 100.0% 1,417,200 491.95.10 Transfers Out 221,279 221,279 100.0% 394,800 Total.' •• 00* ENDING FUND BALANCE 2,006,387 2,109,067 2,057,820 97.6% 2,251,820 Description: This fund is used to account for revenues received from the County of Riverside for property tax collections dedicated to provide library services. Funding Sources: Property tax revenue collected by the County of Riverside and passed through to the City of La Quinta. Fund Balance: This fund is projected to increase by $194,000. The remaining fund balance will be used to fund library and museum services in future years. 92 Amended Proposed Code Description Actual Budget Estimated % Budget 2011-12 2012-13 2012-13 Received 2013-14 100.0% Revenues: 335.44.01 Section 2105 202,116 205,200 206,100 100.4% 207,500 335.44.02 Section 2106 129,133 128,600 130,000 101.1% 142,300 335.44.03 Section 2107 290,105 273,100 294,167 107.7% 309,000 335.44.04 Section 2107.5 6,000 61000 6,000 100.0% 6,000 335.44.05 Section 2103 597,338 381,800 408,549 107.0% 628,700 361.00.00 Interest Income 1,357 200 200 100.0% 200 Total Revenues 0,• 00 Expenditures: General Fund Reimbursements 431.90.01 Reimb to GF - Personnel 749,921 664,272 689,711 103.8% 866,779 431.90.02 Reimb to GF - Services & Supplies 723,880 330,628 355,305 107.5% 426,921 431 .95.10 Transfers Out - - - - 100.0% 124,721 Description: The State Gas Tax Fund was established to account for costs related to street improvements. Portions of the tax rate per gallon levied by the State of California on all gasoline purchases are allocated to cities throughout the State. Funding Sources: Revenues are received from the State of California for taxes imposed on the use of vehicle fuels at the rate of $0.13 per gallon on diesel fuel and $0.18 per gallon for gasoline. Fund Balance: Fund Balance is projected to be $124,721. Revenues received in this fund are reimbursed to the General Fund for salaries, services and supplies budgeted in the Streets Maintenance and the Engineering divisions of the Public Works Department. 93 LIGHTING & LANDSCAPING FUND - 215 Amended Proposed Code Description Revenues: Actual Budget Estimated % Budget 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING FUND BALANCE 23,882 21,102 21,102 100.0% 10,804 355.02 Lighting & Landscaping Assessments 950,292 960,000 949,702 98.9% 960,000 Total Revenues 950,292 960,000 949,702 98.9% 960,000 Expenditures: 481.90.01 Reimb to GF - Personnel 481.90.02 Reimb to GF - Services & Supplies 73,068 78,825 78,825 100.0% 78,825 880,004 881,175 881,175 100.0% 881,175 Total Expenditures 953,072 960,000 960,000 100.0% 960,000 ENDING FUND BALANCE 21,102 21,102 10,804 51.2% 10,804 Description: The Lighting and Landscaping Fund was established to account for costs related to landscaping and street lighting maintenance provided within the City limits. Monies received in this fund are reimbursed to the General Fund for salaries and maintenance costs to provide this service. Funding Sources: Revenues are received from special assessments levied on real property in the City of La Quinta. Fund Balance: Fund Balance is projected to be $10,804 at June 30, 2014. This balance as well as future revenues received will be used to fund personnel and maintenance costs in future years. 94 Amended Proposed Actual Budget Estimated % Budget Code Description 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING ■100.0% 188,443 Revenues: 334.08.00 JABG 40,273 198,595 20,000 10.1 % - 361.00.00 Interest Income 70 100 500 500.0% 500 375.00.00 Member Contribution Carryover 189,279 29,952 29,952 100.0% 15,000 376.00.00 CLET Line Reimbursement- Match 3,369 1,700 1,700 100.0% 3,400 Expenditures 421.30 Contract Services 686 2,500 1,324 53.0% 2,300 421.40 Utilities 2,251 5,500 3,592 153.1 % 5,500 421.41 Telephone 3,940 8,600 7,559 87.9% 10,400 421.42 Cable 2,334 2,190 3,423 156.3% 1,000 421.43 Maintenance & Repair 4,290 1,500 721 48.1 % 700 421.44 Uniforms 222 2,700 1,656 61.3% 1,000 421.51 Services & Supplies 350 16,000 12,377 82.5% 15,200 421.56 Operating Supplies 8,521 30,500 15,645 51.3% 22,300 421.71 Vehicles 27,809 - - Total Expenditures 50,403 68,490 •■ ENDING FUND Description: This fund is used to account for revenues received from JABG grant funds. Funding Sources: Revenues received in this fund are received from grants from the Federal Government. Fund Balance: This fund is projected to be $148,943 at June 30, 2014. 95 1 Amended Proposed Actual Budget Estimated % Budget Code Description 2011-12 2012-13 2012-13 Received 2013-14 Revenues: 361.00.00 Interest Income 19,499 20,000 33,122 165.6% 30,000 365.20.00 Quimby Fees 7,123 - - - Expenditures: 431.35.07 Contract Services - 200,000 - - 431.56.02 Services & Supplies - 2,000 2,200 - 491.95.10 Transfers Out 159,281 906,200 25,000 2.8% 4,601,800 Total- 1,108,200 27,200 2.5% 4,601,800 ENDING• BALANCE 8,290,177• ••• Description: This fund was established to account for developer fees collected by the City under the provisions of the Quimby Act. Developer fees collected are restricted for park and recreation development and improvements. Funding Sources: Revenues are received from developer fees. Fund Balance: Fund Balance is projected to be $3,724,299 at June 30, 2014. M. Code Description Amended Proposed Actual Budget Estimated % Budget 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING FUND BALANCE 1,075,241 925,850 925,850 100.0% 828,299 Revenues: 361 .00.00 Interest Income Expenditures 1,968 4,300 3,574 83.1% 3,000 463.33.22 AB 939 Recycling 10,116 24,884 17,500 70.3% 17,500 463.33.30 CVWD Landscape Rebate 5,000 10,000 10,000 100.0% 10,000 463.90.01 Reimb to GF - Personnel 51,528 51,875 51,875 100.0% 51,900 463.90.02 Reimb to GF - Services & Supplies 20,052 21,750 21,750 100.0% 21,700 491.95.10 Transfers Out 64,663 199,490 - 0.0% - ENDING FUND BALANCE 925,850 622,151 828,299 133.1% 730,199 Description: This fund is used to account for waste recycling fees collected by waste management. Its use is restricted for expenditures for education and other expenditures related to recycling. Funding Sources: The funds received in this fund are fees collected by waste management. Fund Balance: This fund is projected to be $730,199 at June 30, 2014. The remaining fund balance will be used to fund recycling projects in future years. 97 MEASURE A r Amended Proposed Actual Budget Estimated % Budget Code Description 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING FUND BALANCE Revenues: 313.00.00 Sales Tax 412,500 110,000 26.7% 693,500 Total Revenues - 412,500 110,000 26.7% 693,500 Expenditures: 431.95.10 Transfers Out 235,000 Total Expenditures - - - 235,000 ENDING FUND BALANCE - 412,500 110,000 26.7% 568,500 Description: In 1988 voters approved Measure A, Riverside County's half -cent sales tax to be used for transportation projects. In 2002, Measure A was extended by Riverside County voters and will continue to fund transportation improvements through 2039. Funding Sources: Revenues are received from the Coachella Valley Association of Governments. Fund Balance: Fund Balance is projected to be $568,500 atJune 30, 2014. This balance will be used to fund future transportation related projects. �-] SOUTH COAST AIR QUALITY MANAGEMENT FUND - 235 Amended Proposed Actual Budget Estimated % Budget Code Description 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING FUND BALANCE 64,296 78,759 78,759 100.0% 80,074 Revenues: 335.50.00 South Coast Air Quality Contribution 335.52.00 MSRC Funding 361.00.00 Interest Income 33,306 41,200 41,200 100.0% 40,200 25,368 375,500 - 0.0% - 162 400 315 78.8% 300 Total Revenues 58,836 417,100 41,515 10.0% 40,500 Expenditures: 463.31.01 Contract Services 491 .95.10 Transfers Out 19,005 40,200 40,200 100.0% 40,200 25,368 375,500 - 0.0% - Total Expenditures 44,373 415,700 40,200 9.7% 40,200 ENDING FUND BALANCE 78,759 80,159 80,074 99.9% 80,374 Description: The Air Quality Improvement Fund was established to account for costs related to air pollution reduction. Funding Sources: Revenues are received from vehicle registration surcharges allocated to the City by the South Coast Air Quality Management District (SCAQMD) plus any interest earnings. In September 1990, Assembly Bill (AB) 2766 was signed into law authorizing a $2 motor vehicle registration surcharge, with a subsequent increase to $4 in 1992. Section 44223 of the Health & Safety Code, enacted by AB 2766, specifies that this motor vehicle registration fee be used "solely to reduce air pollution from motor vehicles and for related planning, monitoring, enforcement, and technical studies necessary for the implementation of the California Clean Air Act of 1998." SCAQMD distributes these dollars quarterly to South Coast cities and counties based upon their prorated share of population. Fund Balance: Fund Balance is projected to increase to $80,374 as of June 30, 2014. ART IN PUBLIC PLACES - r Amended Proposed Actual Budget Estimated % Budget Code Description 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING FUND BALANCE 861,539 865,494 865,494 100.0% 789,962 Revenues: 361.00.00 Interest Income 365.05.00 Developer Fees 2,149 2,300 3,500 162.2% 3,500 62,680 97,500 47,868 49.1 % 50,000 Total Revenues 64,829 99,800 51,368 51.5% 53,500 Expenditures: 451.43.55 Maintenance & Repair 14,244 20,000 15,000 75.0% 20,000 451.61.10 Operating Supplies 844 4,500 400 8.9% 4,500 451.64.10 Subscriptions & Publications - 200 - 0.0% 200 451.74.80 Art Purchases 45,786 111,500 111,500 105,000 491.95.10 Transfers Out - 400,000 ENDING FUND BALANCE 865,494 0.. Description: The APP program is funded through development fees paid to the City for residential and commercial development. The City Council requires all residential projects pay '/4 of one percent of the project costs in excess of two hundred thousand dollars or a no less than twenty dollars. Commercial, industrial and non-residential projects pay %z of one percent of the project costs or no less than twenty dollars. These funds are for acquisition and ongoing maintenance of the Art in Public Places placed in public view throughout the City. Funding Sources: Revenues are received from developer fees. Fund Balance: Fund Balance is projected to be $713,762 at June 30, 2014. 100 Transportation Developer Impact Fees Parks & Recreation Developer Impact Fees Civic Center Developer Impact Fees Library Developer Impact Fees Community Center Developer Impact Fees Street Facility Developer Impact Fees Park Facility Developer Impact Fees Fire Protection Developer Impact Fees 101 TRANSPORTATION DIF FUND - 250 Amended Proposed Code Description Revenues: Actual Budget Estimated % Budget 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING FUND BALANCE 3,493,531 2,622,006 2,622,006 100.0% 1,532,068 361.00.00 Interest Income 365.20.00 Developer Fees 390.75.00 Donations 7,384 1,800 7,732 429.6% 7,700 344,593 441,500 357,522 81.0% 360,000 80,000 80,000 64,308 - Total Revenues 431,977 523,300 429,562 82.1% 367,700 Expenditures: 451.83.50 Advance Interest Expense 491.95.10 Transfers Out 72,523 19,500 19,500 30,000 9,300 1,230,979 2,746,645 1,500,000 54.6% - Total Expenditures 1,303,502 2,766,145 1,519,500 54.9% 9,300 ENDING FUND BALANCE 2,622,006 379,161 1,532,068 404.1% 1,890,468 Description: This fund was established to account for developer fees collected by the City. Fees collected are restricted for transportation development and capital projects improvements. Funding Sources: Revenues are received from developer fees. Fund Balance: Fund Balance is projected to $1,890,468 at June 30, 2014. 102 Amended Proposed Actual Budget Estimated % Budget Code Description 2011-12 2012-13 2012-13 Received 2013-14 Revenues: 365.20.00 Developer Fees 183,612 89,200 102,694 115.1 % 90,000 Expenditures: 451.83.50 Advance Interest Expense 6,586 6,000 5,000 83.3% 4,400 ENDING FUND BALANCE (1,183,816) (1,100,616) (1,086,122) 98.7% (1,000,522),. Description: This fund was established to account for developer fees collected by the City. Fees collected are restricted for parks and recreation development and capital improvement projects. Funding Sources: Revenues are received from developer fees. Fund Balance: Fund Balance is projected to be $0,000,522) at June 30, 2014. The fund balance deficit will be eliminated through future developer fee collections. 103 CIVIC CENTER DIF FUND - 252 Amended Proposed Actual Budget Estimated % Budget Code Description 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING FUND BALANCE (7,012,033) (7,169,491) (7,169,491) 100.0% (7,323,569) Revenues: 365.20.00 Developer Fees 82,490 127,600 82,861 64.9% 90,000 Total Revenues 82,490 127,600 82,861 64.9% 90,000 Expenditures: 411.32.16 Reimburse FA Auditors 451.83.50 Advance Interest Expense 481.90.02 Reimburse the General Fund 2,732 - - - 35,160 35,000 35,000 100.0% 28,800 202;056 201,939 201,939 100.0% 201,400 Total Expenditures 239,948 236,939 236,939 100.0% 230,200 ENDING FUND BALANCE (7,169,491) (7,278,830) (7,323,569) 100.6% (7,463,769) Description: This fund was established to account for developer fees collected by the City. Fees collected are restricted for Civic Center development and capital improvement projects. In September 2006, the General Fund advanced funds to the Civic Center DIF fund for the City Hall expansion. This advance will be paid back to the General Fund from future Civic Center DIF fees collected. Funding Sources: Revenues are received from developer fees. Fund Balance: Fund Balance is projected to be $(7,463,769) at June 30, 2014. The fund balance deficit will be eliminated through future developer fee collections. 104 Amended Proposed Actual Budget Estimated % Budget Code Description 2011-12 2012-13 2012-13 Received 2013-14 Revenues: 365.20.00 Developer Fees 72,963 35,500 29,622 83.4% 30,000 Total Revenues 72,963 35,500 29,622 83.4% 30,000 Expenditures: 451.83.50 Advance Interest Expense 9,514 9,400 7,500 79.8% 9,500 Total Expenditures 9,514 9,400 7,500 79.8% 9,500 ENDING FUND BALANCE (1,860,330) (1,834,230) (1,838,208) 100.2% (1,817,708) Description: This fund was established to account for developer fees collected by the City. Fees collected are restricted for library development and capital improvement projects. Funding Sources: Revenues are received from developer fees. Fund Balance: Fund Balance is projected to be $(1,817,708) at June 30, 2014. The fund balance deficit will be eliminated through future developer fee collections. 105 Amended Proposed Actual Budget Estimated % Budget Code Description 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING FUND BALANCE 1,181,042 1,199,351 1,199,351 100.0% 1,210,736 Revenues: 361.00.00 Interest Income 365.20.00 Developer Fees 3,019 6,000 4,485 74.8% 4,500 15,290 7,400 6,900 93.2% 6,900 Total Revenues 18,309 13,400 11,385 85.0% 11,400 Expenditures: 451.83.50 Advance Interest Expense 491.95.10 Transfer Out 1,206, 200 Total Expenditures - - - 1,206,200 ENDING FUND BALANCE 1,199,351 1,212,751 1,210,736 99.8% 15,936 Description: This fund was established to account for developer fees collected by the City. Fees collected are restricted for community center development and capital improvement projects. Funding Sources: Revenues are received from developer fees. Fund Balance: Fund Balance is projected to be $15,936 at June 30, 2014. 106 STREET FACILITY DIF r Amended Proposed Actual Budget Estimated % Budget Code Description 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING FUND BALANCE (2,029,181) (2,021,772) (2,021,772) 100.0% (2,014,572) Revenues: 365.20.00 Developer Fees 391.00.00 Transfer In 12,758 17,800 15,000 84.3% 15,000 4,423 2,200 2,200 100.0% 2,200 Total Revenues 17,181 20,000 17,200 86.0% 17,200 Expenditures: 451 .83.50 Advance Interest Expense 9,772 10,000 10,000 100.0% 10,000 Total Expenditures 9,772 10,000 10,000 100.046 10,000 ENDING FUND BALANCE (2,021,772) (2,011,772) (2,014,572) 100.1% (2,007,372) Description: This Lund was established to account for developer tees collected by the City. Fees collected are restricted for street facility development and capital improvement projects. In October 2009, an advance for Phase 1 of the Corporate Yard. The advance will be paid from future developer fees collected by the City. Funding Sources: Revenues are received from developer fees. Fund Balance: Fund Balance is projected to be $(2,007,372) at June 30, 2014. The fund balance deficit will be eliminated through future developer fee collections. 107 Amended Proposed Actual Budget Estimated % Budget Code Description 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING FUND BALANCE Revenues: 365.20.00 Developer Fees 4,423 2,200 2,200 100.0% 2,200 Total Revenues 4,423 2,200 2,200 100.0% 2,200 Expenditures: 451 .83.50 Advance Interest Expense 4,423 2,200 2,200 100.0% 2,200 Total Expenditures 4,423 2,200 2,200 100,0% 2, 200 ENDING FUND BALANCE - - Description: This fund was established to account for developer fees collected by the City. Fees collected are restricted for development and capital improvement projects. Funding Sources: Revenues are received from developer fees. Fund Balance: Fund Balance is projected to be zero at June 30, 2014. Amended Proposed Actual Budget Estimated % Budget Code Description 2011-12 2012-13 2012-13 Received 2013-14 Revenues: 365.20.00 Developer Fees 15,514 29,800 Expenditures: 451.83.50 Advance Interest Expense 4,593 4,700 38,000 127.5% 38,000 4,100 87.2% 3,500 Total Expenditures 4,593 4,700 4,100 87.2% 3,500 ENDING FUND BALANCE (913,642) (888,542) (879,742) 99.0% (845,242) Description: This fund was established to account for developer fees collected by the City. Fees collected are restricted for fire protection development and capital improvement projects. In February 2003, the General Fund advanced $1,350,131 to the Fire Facility fund for the development of the City's North Fire Station. Funding Sources: Revenues are received from developer fees. Fund Balance: Fund Balance is projected to be $(845,242) at June 30, 2014. The deficit will be eliminated with future developer fees collected. E4F I� nN �NN OO ^0OnONMM 0O 0O 0 ^OOONWOMM 0OO0Ia�O0OM) m7� 000Mf-0 <IIE-O MN^ mOI II IiIi^riO- VdW D OO .- th ^OCD Ici t ONM nM M N 7 CO MN 7 N NN ^tON.- F N ^ N O I ^ M O O N O N O- O I n N M a 0 0 0 O N^ O W V' N 001� ON.-I�MCt7 C0 I� N MtONNNM- n - - N O O O O O N N O O w O M h O N O 9 N^ O ON C!CON O fNp t^O C m M2 M N ON NCO O N( n N L m N N (w o M M N E O O . Em^ ^ N N v V on Ma o mm Mo oM or in Ma Ino 0� oM ^ N Y O M MN C w w � nu0 M 0 W S 0 r r n O C W n 0 O y M N N j I n N O N O I � N O N c w w E w a C C w a y > y w w c c c n E E E `z 0 `m w - > w O m O> OG E E .2 y c w o -. 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U N m m v m` >; m J; a U m m W N > m m J J a U m m V o[ ° mY JJ Taa OC o JJ as �ii o J J Ya y m Y m C C E O o^^ 'C « m m m C« C cmam. m m C « N U m C J 9 ^_ `- J C_ 'O m m m C_ _ J° ^_ ^_ J C_ 9 y m m C m J 0 d maodumd3TTEJ� 39o°0 `vTTEJ3 3`ooJumd>>EJ3 0 oc> >.�33od.•>• amodm«>33odT am>am"'�33od> 1 N S d J 2 1 fn U 2 2 U J U M 2 a J'2 IL fn 2 2 U J U M ill THIS PAGE INTENTIALLY LEFT BLANK 112 Internal Service Funds Equipment Replacement Information Technology Park Equipment & Facility Enterprise Funds SilverRock Resort Operating SilverRock Resort Reserve 113 EQUIPMENT REPLACEMENT . r Amended Proposed Code Description Actual Budget Estimated % Budget 2011-12 2012-13 2012-13 Received 2013-14 Revenues: 341.00.00 Miscellaneous Revenue 29,553 - - 361.00.00 Interest Income 5,886 4,864 7,200 148.0% 7,300 367.00.00 Insurance Recoveries 2,554 - - 390.90.00 Equipment Charges 600,588 389,880 389,880 100.0% 590,200 391.00.00 Transfers In 25,368 - - 392.60.00 Sale of Assets 879 - - .•. 100.6%.0 Expenditures 511.31.13 Administration Fees 7,460 8,431 8,431 100.0% 8,700 511.43.34 Fuel & Oil 91,233 143,644 95,760 66.7% 152,600 511.43.40 Vehicle Repair & Maintenance 38,352 68,000 45,328 66.7% 68,000 511.43.43 Car Washes 9,953 30,240 20,160 66.7% 30,200 511.43.46 Street Sweeper 12,585 19,000 12,664 66.7% 19,000 511.43.50 Motorcycle Repair & Maintenance 13,286 20,000 13,328 66.6% 20,000 511.52.05 Vehicle Insurance 8,782 9,126 6,080 66.6% 9,100 511.71.11 Equipment Depreciation 15,402 13,813 9,208 66.7% 14,400 511.71.12 Building Depreciation 42,008 - - - 511.71.13 Vehicles Depreciation 119,237 97,050 65,504 67.5% 99,700 511.71.15 Motorcycle Depreciation - 1,212 - 4,000 511.72.04 Sr. Center Building Repair - 12,491 8,320 66.6% 12,500 511.72.07 Civic Center Building Repair - 139,877 93,248 66.7% 139,900 511.72.13 Depreciation Expense - Other - 13,333 8,888 66.7% 13,300 511.72.14 Depreciation Expense - Fire Station - 2,667 1,776 66.6% 2,700 511.72.18 Depreciation Expense- Museum - 3,333 2,216 66.5% 3,300 491.95.10 Transfers Out - - - 50,000 ExpendituresTotal •. 4... I ENDING NET ASSETS 2,790,067 2,602,594 2,796,236 107.4% 2,746,336 Description: The Equipment Replacement Fund is used to account for the operating and capital expenditures for vehicles and equipment owned by the City. Funding Sources: Revenues are received from inter -departmental charges (Charges for Services) to departments in the City that derive benefit from the use of vehicles and equipment. Net Assets: Net assets are projected to be $2,746,336 at June 30, 2014. 114 TECHNOLOGYINFORMATION r Amended Proposed Code Description Actual Budget Estimated % Budget 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING NET ASSETS 1,236,797 1,364,646 1,364,646 100.0% 1,374,361 Revenues: 361.00.00 Interest Income 3,272 4,200 4,400 104.8% 1,000 390.95.00 Technology Support Charges 485,522 491,581 491,581 100.0% 444,500 Total Revenues 488,794 495,781 495,981 100.0% 445,500 Expenditures Personnel 512.10 Salaries & Wages 79,050 79,700 78,400 98.4% 80,100 512.20 Employee Benefits 16,695 14,350 14,350 100.0% 11,700 512.21 Insurance Benefits 14,498 17,220 17,220 100.0% 17,200 612.25 Workers Compensation Insurance 2,323 1,200 1,200 100.0% 1,200 512.27 Other Benefits 1,161 1,200 1,200 100.0% 1,200 Operations & Maintenance 410.72 Depreciation Expense 97,821 - 97,821 97,800 512.30 Contract Services 7,086 29,500 16,000 54.2% 20,000 512.33 Professional Services 2,208 13,792 14,000 8,000 512.43 Contract Services - Software 93,136 149,750 125,000 83.5% 151,200 512.53 Subscriptions & Publications - 75 . 75 100 512.56 Services & Supplies 38,033 56,476 46,000 81.5% 56,000 512.71 Capital Purchases 8,934 184,586 75,000 650,000 Total Operations & Maintenance 247,218 434,179 373,896 86.1% 1,183,100 Total Expenditures 360,945 547,849 486,266 88.8% 1,294,500 Ending Net Assets 1,364,646 1,312,578 1,374,361 104.7% 525,361 Personnel Schedule Information Services Analyst Actual Actual Proposed 2011-12 2012-13 2013-14 Note: This position reported to the Finance Director in previous years. After the reorganization of City Departments, this positon now reports to the City Manager's office. Description: The Information Technology Fund is used to account for the salaries, operating and capital expenditures for computer hardware and software equipment. Funding Sources: Revenues are received from inter -departmental charges (Charges for Services) to departments in the City that derive benefit from the use of computers and information technology equipment. Net Assets: Net assets are projected to be $525,361. The net assets in this fund will be used for future Information Technology costs. 115 Code Description Amended Proposed Actual Budget Estimated % Budget 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING NET ASSETS 16,447,408 16,813,888 16,813,888 100.0% 16,768,888 Revenues: 361.00.00 Interest Income 394.00.00 Capital Contributions 1,579 9,700 3,000 30.9% 1,000 937,163 502,523 502,523 100.0% 502,500 Total Revenues 938,742 512,223 505,523 98.7% 503,500 Expenditures: 431.43 Maintenance & Repair 450.72 Depreciation Expense 42,310 50,000 48,000 96.0% 48,500 529,952 502,523 502,523 100.0% 502,500 Total Expenditures 572,262 552,523 550,523 99.6% 551,000 ENDING NET ASSETS 16,813,888 16,773,588 16,768,888 100.0% 16,721,388 Description: The Park Equipment & Facility Fund is used to account for the operating and capital expenditures related to City parks equipment, infrastructure and facilities. Funding Sources: Revenues are received from inter -departmental charges received from the Community Services Park Maintenance Division. Net Assets: Net assets are projected to decrease slightly to $16,721,388. Of the $16.7 million, approximately $653,000 is available for appropriation. The remaining $16.1 million is invested in land, buildings, and equipment. 116 SILVERROCK .• .. Amended Proposed Code Description Actual Budget Estimated % Budget 2011-12 2012-13 2012-13 Received 2013-14 Revenues: 342.90 Green Fees 3,348,066 3,350,773 3,256,745 97.2% 3,009,300 342.91 Range Fees 110,028 159,973 180,639 112.9% 162,500 342.92 Merchandise 283,630 311,048 275,890 88.7% 274,600 342.93 Food & Beverage 14,097 12,000 12,000 100.0% 12,000 342.94 Resident Cards 116,077 120,000 130,000 108.3% 130,000 367.00 Insurance Recoveries - 89,123 89,123 100.0% - Total Revenues 3,871,898 •, •• Expenditures: Personnel 451.10 Salaries & Wages 44,325 44,550 44,900 100.8% 37,400 451.20 Employee Benefits 9,397 81600 8,050 93.6% 8,500 451.21 Insurance Benefits 7,047 7,010 7,010 100.0% 51900 451.25 Workers Compensation Insurance 1,307 1,200 700 58.3% 600 451.27 Other Benefits 674 700 700 100.0% 500 Total Personnel • 62,060 • Operations & Maintenance 451.33 Contract Services 3,388,754 3,604,813 3,477,925 96.5% 3,441,400 451.43 Other Services 43,548 119,123 30,000 25.2% 30,000 451.51 Travel & Training - 750 750 100.0% 11500 451.53 Memberships & Dues 475 435 435 100.0% 500 451.54 Information Technology Charges 1,875 1,972 1,875 95.1 % 2,200 451.56 Bank Charges 62,515 32,000 55,000 171.9% 32,000 451.72 Depreciation Expense 502,381 - 502,381 #DIV/01 502,400 451.83 Advance Interest Expense 18,596 - 18,596 #DIV/0! 18,600 451.92 Fleet Maintenance Charges 4,388 570 4,388 769.8% 700 491.95 Transfers Out 66,766 67,015 64,822 96.7% - Total Expenditures •38 3,888,738 4,217,532 108.5% 4,082,200 Ending Net Assets •. Actual Actual Proposed Personnel Schedule 2011-12 2012-13 2013-14 Golf/Park Manager 0.4 0.4 0.35 Description: The SilverRock Resort Fund is used to account for operations and maintenance costs related to running the City owned golf course. Funding Sources: Revenues are received from golf operations of the City owned golf course. In years that the expenditures exceed revenues, advances are made from the General Fund to this fund. Net Assets: Net assets are projected to be $36,160,815 at June 30, 2014. The majority of the net assets are invested in land, buildings, and infrastructure. 117 SILVERROCK •' 1 .1 Amended Proposed Code Description Actual Budget Estimated % Budget 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING NET ASSETS 367,898 435,729 435,729 100.0% 504,426 Revenues: 361.00 Interest Income 391.00 Transfer In 1,075 2,200 1,682 76.5% 1,500 66,756 67,015 67,015 100.0% 67,000 Total Revenues 67,831 69,215 68,697 99.3% 68,500 Expenditures: Operations & Maintenance 491.95 Transfers Out Total Expenditures - - - - Ending Net Assets 435,729 504,944 504,426 99.9% 572,926 Personnel Schedule There are no personnel costs chaged to this fund. Actual Actual Proposed 2011-12 2012-13 2013-14 Description: The SilverRock Resort Reserve Fund is used to accumulate funds for future capital repairs and replacement. Funding Sources: Revenues are received from golf operations of the City owned golf course. Net Assets: Net assets are projected to be $572,926 at June 30, 2014. 118 Successor Agency PA 1 & 2 Recognized Obligation Repayment Fund Successor Agency PA 1 & 2 Administration 119 Amended Proposed Code Description Actual Budget Estimated % Budget 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING FUND BALANCE - 2,541,194 2,541,194 100.0% 5,687,777 Revenues: 337.00.00 County Government RPTTF 361.00.00 Interest Income 391.00.00 Transfers In 13,231,246 21,102,734 19,561,259 92.7% 19,308,200 11,320 - 13,215 13,200 4,949,851 69,800 - 0.0% - Total Revenues 18,192,417 21,102,734 19,574,474 92.8% 19,321,400 Expenditures: Debt Service Principal 471.82.16 1998 Series RDA Bonds 130,000 140,000 140,000 100.0% 800,000 471.82.19 2001 Series RDA Bonds - - - 1,565,000 471.82.22 2002 Series RDA Bonds 705,000 735,000 735,000 100.0% 705,000 471.82.23 2003 Series RDA Bonds 530,000 560,000 560,000 100.0% 590,000 471.82.38 2004 Revenue Bonds 1,805,000 1,890,000 1,890,000 100.0% 1,975,000 471.82.40 2011 Revenue Bonds - - - 520,000 471.82.42 2011 Series RDA Bonds - 35,000 35,000 100.0% 35,000 Total Debt Service Principal 3,170,000 3,360,000 3,360,000 100.0% 6,190,000 Debt Service Interest 472.83.16 1998 Series RDA Bonds 819,520 819,520 819,520 100% 1,075,000 472.83.19 2001 Series RDA Bonds 2,430,720 2,430,720 2,430,720 100% 2,391,600 472.83.22 2002 Series RDA Bonds 1,756,429 1,727,981 1,727,981 100% 1,695,700 472.83.23 2003 Series RDA Bonds 1,453,198 1,423,495 1,423,495 100% 1,392,200 472.83.38 2004 Revenue Bonds 4,099,719 4,016,581 4,016,581 100% 3,924,700 472.83.40 2011 Revenue Bonds 1,574,531 2,165,235 2,171,767 100% 2,162,100 472.83.42 2011 Series RDA Bonds 347,106 477,827 477,827 100% 476,900 Total Debt Service Interest 12,481,223 13,061,359 13,067,891 100% 13,118,200 . ..•r. rr 0,6 r: 9Tf. ENDING FUND BALANCE 2,541,194 7,222,569 5,687,777 78.8% 5,700,977 Description: The Successor Agency Redevelopment Obligation Retirement Fund was established in Fiscal Year 2012 as a result of the dissolution of the La Quinta Redevelopment Agency by the State of California. The City of La Quinta opted to take over as the Successor Agency for winding down the former redevelopment agency's affairs. This fund accounts for the receipt of property tax revenues received from the County of Riverside to pay for enforceable obligations listed on the Recognized Obligations Payment Schedule (ROPS). Funding Sources: Revenues are received from the County of Riverside for property taxes to pay debt service interest and principal on the Successor Agency's outstanding bonds. Fund Balance: Fund Balance is projected to be $5,700,977. This amount will be used to pay future enforceable obligations of the Successor Agency. 120 Code Revenues: Description 337.00.00 County Government RPTTF 361 .00.00 Interest Income 391.00.00 Transfers In Amended Actual Budget 2011-12 2012-13 Proposed Estimated % Budget 2012-13 Received 2013-14 - 476,656 589,850 123.7% 579,200 (62) (62) 100-161.3% 2,000 554,085 15,400 - 0.0% - Total Revenues 554,023 4191,994 589,950 119.9% 581,200 Expenditures: 702.32.01 Attorney Services 65,868 145,561 93,454 64.2% 100,000 702.32.07 Consultants 25,663 41,000 41,000 100.0% 41,000 702.32.13 Auditors 3,852 21,000 25,472 121.3% 25,000 702.44.04 Facilities Rental - 12,668 - 0.0% 11,100 702.51 .00 Services & Supplies - 3,221 3,000 93.1 % 2,700 702.52.01 Insurance - 11,943 3,982 33.3% 1,500 702.53.01 Printing - 2,320 1,500 64.7% 1,200 702.54.01 Information Technology Charges 7,538 9,931 9,931 100% 10,000 702.56.01 Office Supplies - 3,851 2,500 65% 2,500 702.90.01 Reimburse General Fund - Personnel 249,330 358,600 358,600 100% 346,400 472.83.19 Reimburse General Fund - Services & Supplies 201,772 100,300 100,300 100% 40,700 Total Expenditures r23 710,395 639,739 90.1% 582,100 Description: The Successor Agency Administration Fund was established in Fiscal Year 2012 as a result of the dissolution of the La Quinta Redevelopment Agency by the State of California. The City of La Quinta opted to take over as the Successor Agency for winding down the former redevelopment agency's affairs. This fund was established to account for the administration costs to be paid from the administrative allowance listed on the Recognized Obligations Payment Schedule ROPS). The administrative allowance is limited to 3% of the recognized obligations with a minimum of $250,000. Funding Sources: Revenues are received from the County of Riverside and are restricted to pay administrative costs identified on the ROPS and listed in detail on the Administrative Budget approved by the Successor Agency and the Oversight Boards semi-annually. Fund Balance: Fund Balance is projected to be $(50,689). The deficit in fund balance will be eliminated through future administrative fees collected. 121 THIS PAGE INTENTIALLY LEFT BLANK 122 La Quinta Financing Authority Debt Service Fund 123 FINANCING AUTHORITY Amended Proposed Actual Budget Estimated % Budget Code Description 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING • •• Revenues: 341.60.00 Contract Service Fees 9,107 51000 5,000 100.0% 51000 362.00.00 Interest Income 1,338 - - 363.00.00 Rental Income 673,521 673,130 673,130 100.0% 671,400 Transfers In • 678,130 100.0% 676,400 Expenditures: 411.31.13 Administration 6,426 3,000 4,000 133.3% 4,000 411.32.13 Contract Services 1,649 2,000 2,000 100.0% 2,000 471.82.13 Principal - 1996 FA Bonds 445,000 470,000 470,000 100.0% 495,000 472.83.37 Interest- 1996 FA Bonds 228,521 203,130 203,130 100.0% 176,400 491.95.10 Transfers Out 2,695,719 - - - I ENDING FUND BALANCE 2,534 2,534 1,534 bU. b% b34 I Description: The purpose of the La Quinta Public Financing Authority is to provide financing necessary for the construction of public improvements. This fund is used to pay the debt service on the 1996 FA Bonds. Funding Sources: The revenue received in this fund is rental income received from the General Fund for rental of the civic center facilities. Fund Balance: The fund balance of this fund is projected to be $534. The remaining fund balance will be used to pay interest and principal on the 1996 Financing Authority Bonds in future years. 124 AUTHORITYHOUSING r Amended Proposed Code Description Actual Budget Estimated % Budget 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING FUND BALANCE (1,414) 3,028,116 3,028,116 100.0% 2,884,667 Revenues: 360.20.00 Home Sale Proceeds 361.00.00 Interest Income 362.00.00 Unallocated Interest Income 363.25.02 Rental Income 380.40.00 2nd Trust Deed Repayments 391 .00.00 Extraordinary Gain on RDA Dissolution 395.00.00 Williams Note Payment 873,601 125,000 4,411 3,800 1,384 304,241 240,000 50,000 - 2,067,559 192,876 7,595 122,113 97.7% 125,000 5,000 131.6% 5,000 495 500 240,000 100.0% 240,000 119,731 - - 0.0% Total Revenues 3,308,791 561,676 487,339 86.8% 370,500 Expenditures: Personnel 705.10 Salaries & Wages 1,700 2,700 1,325 49.1 % 1,700 705.20 Employee Benefits - 250 - 0.0% - 705.25 Workers Compensation - 50 - 0.0% - 705.27 Other Benefits - - 10 - Total Personnel 1,700 .001,700 Operations & Maintenance 705.32 Contract Services 4,740 65,200 72,000 110.4% 64,000 705.51 Other Services 244,500 416,000 249,000 59.9% 225,000 705.53 Services & Supplies - 100 - 0.0% - 705.55 Advertising - 100 - 0.0% - 705.56 Office Supplies - 100 - 0.0% - 705.95 Transfers Out 28,321 118,150 308,453 261.1% - Total Operations & Maintenance 277,561 599,650 629,453 105.0% 289,000 Total Expenditures 279,261 602,650 630,788 104.7% 290,700 ENDING FUND BALANCE 3,028,116 2,987,142 2,884,667 96.6% 2,964,467 Description: This fund was set up to account for the housing activities in Project Area 1 of the Housing Authority. The Housing Authority was formed to promote and provide quality affordable housing Funding Sources: Revenues are received from rents received from housing tenants. Fund Balance: Fund Balance is projected to be $2,964,467 at June 30, 2014. However, it should be noted that a significant portion of fund balance is not liquid. Approximately $550,000 is available for appropriation. 125 Amended Proposed Code Description Actual Budget Estimated % Budget 2011-12 2012-13 2012-13 Received 2013-14 BEGINNING • BALANCE 866,559 8,110,671• •••'. 1,146,138 Revenues: 331.01.00 Federal Government Assistance WSA 489,153 451,400 426,771 94.5% 627,200 331.01.01 Interest Rate Subsidy 46,908 46,800 - - 341.30.00 Miscellaneous Revenue - - 13,875 - 360.50.02 Miscellaneous Revenue WSA 2,202 3,700 4,200 113.5% 4,200 362.10.00 Nonallocated Interest Income 600 1,090 2,010 184.4% 2,800 363.25.03 Rental Income 179,747 163,300 163,300 100.0% 391.00.00 Extraordinary Gain on RDA Dissolution 7,110,645 - - - 391.00.00 Transfers In 18,141,988 17,939,498 - :•: Expenditures Personnel 706.10 Salaries & Wages 1,700 2,700 1,325 49.1% 1,700 706.20 Employee Benefits - 250 - 0.0% - 706.25 Workers Compensation - 50 - 0.0% - 706.27 Other Benefits - - 10 - Total Personnel 1,700 3,000 1,335 44.5% 1,700 Operations & Maintenance 706.32 Contract Services 4,740 - - - 706.51 Other Services 244,500 360,710 300,000 83.2% 352,600 706.53 Services & Supplies - 100 64 64.0% - 706.55 Advertising - 100 64 64.0% - 706.56 Office Supplies - 100 64 64.0% - 706.95 Transfers Out - 28,321 24,972,905 24,972,905 100.0% - Total •.- •• 706.82 Washington Street Apts. Loans -Principal 46,782 46,782 100.0% 193,000 706.83 Washington Street Apts. Loans -Interest 192,973 192,973 100.0% 188,600 Total Expenditures 585,143 25,576,670 25,514,187 99.8% 735,900 ENDING FUND BALANCE 8,110,671 1,342,279 1,146,138 85.4% 1,044,438 Description: This fund was set up to account for the housing activities in Project Area 2 of the Housing Authority. The Housing Authority was formed to promote and provide quality affordable housing. Funding Sources: Revenues are received from rents.received from housing tenants. Fund Balance: Fund balance is projected to be $1,044,438 at June 30, 2014. 126 City of La Quinta General MISCELLANEOUS STATISTICS Fiscal Year 2013 - 2014 Date of Incorporation May 1, 1982 Form of Government Council -Manager Classification Charter City Area (in square miles) 35.16 Population 38,075 Average Household Income Average Household Size 2.57 Number of Full -Time Employees 70 Fire Protection Number of Fire Stations 3 Number of Sworn F/T Fire Fighters 24 Police Protection Number of Sworn Sheriff Officers 37 Streets, Parks and Sanitation Miles of Streets (in lane miles) 129.0 Park Sites 15 Parkland Acres 212.45 Miles of Bike Paths 4.5 18-hole Public Golf Courses 1 Education Facilities Elementary Schools 3 Junior High (Middle) Schools 2 High Schools 1 Museums 1 Public Libraries 1 127 CITY OF LA QUINTA AUTHORIZED POSITIONS FY2013-2014 DEPARTMENT AUTHORIZED TOTAL PROGRAM POSITIONS POSITIONS POSITION TITLE FY 2012 -2013 ADDITIONS DELETIONS CHANGES FY 2013 -2014 'Classified as Confidential pursuant to MMBA Section 3507.5 TOTAL FINANCE DEPARTMENT 7.00 0.00 0.00 0.00 7.00 COMMUNITY DEVELOPMENT ADMINISTRATION Community Development Director 1.00 1.00 ' Building Official/Emergency Manager 0.50 0.50 ' Planning Manager 1.00 1.00 Secretary 0,85 0.86 TOTAL ADMINISTRATION 3.35 0.00 0.00 0.00 3.35 PLANNING ' Principal Planner 1.00 1.00 Associate Planner 1.00 1.00 Assistant Planner 1.00 1.00 Housing Coordinator top 1.00 TOTAL PLANNING - 4.00 000 0.00 4.00 BUILDING ' Plans Examiner/Inspection Supervisor 1.00 1.00 Building Inspector II 2.00 2.00 Permit Technician 3B0 3.00 ---- TOTAL BUILDING --_-___.__._._.___..._.____.__ fi.00 0.00 0.00 0.00 6.00 ANIMAL/CODE COMPLIANCE Animal ControllCode Compliance Supervisor 1.00 1.00 Animal Control/Code Compliance Officer 1 4.00 4.00 TOTAL ANIMAL CONTROL/CODE COMPLIAN( 5.00 OM 0.00 0.00 5.00 EMERGENCY PREPAREDNESS Emergency Service Manager 0.50 0.50 Secretary 0.15 0.15 TOTAL EMERGENCY PREPAREDNESS 0.65 0.00 0.00 0.00 0.65 TOTAL COMMUNITY DEVELOPMENT 19.00 0.00 0.00 0.00 19.00 PUBLIC WORKS ADMINISTRATION Public Works Director / City Engineer 1.00 1.00 ' Management Analyst 1.00 1.00 TOTAL ADMINISTRATION 2.60 0.00 0.00 0.00 2.00 DEVELOPMENT SERVICES ' Principal Engineer 1.00 1.00 Assistant Civil Engineer 1.00 1.00 Permit Technician 1.00 L00 TOTAL DEVELOPMENT SERVICES 3.00 0.00 6.06 0.00 3.00 ENGINEERING SERVICES ' Principal Engineer 1.00 1.00 ' Inspection Supervisor 1.00 1.00 Inspector 1 1.00 1.00 Signal Technician 1.00 _ 1.00 TOTAL ENGINEERING SERVICES 4.00 0.00 _ _ _ 0.00 0.00 4.00 MAINTENANCE & OPERATIONS ' Maintenance Manager 0.75 0.75 Maintenance Foreman 2.00 2.00 Maintenance Worker 11 3.25 3.25 Maintenance Worker 1 5.00 5.00 TOTAL MART & OPERATIONS 11.00 0.00 0.00 0.00 11.00 TOTAL PUBLIC WORKS 20.00 0.00 0.00 0.00 20.00 GRAND TOTAL ALL DEPARTMENTS 70.00 0.00 0.00 0.00 70.00 ' Classified as Confidential pursuant to MMBA Section 3507.5 128 CITY OF LA QUINTA AUTHORIZED POSITIONS FY 2013 - 2014 DEPARTMENT AUTHORIZED TOTAL PROGRAM POSITIONS POSITIONS POSITION TITLE FY2012.2013 ADDITIONS DELETIONS CHANGES FY 2013-2014 GENERAL GOVERNMENT CITY MANAGER City Manager Executive Assistant Assistant to the City Manager Business Analyst Information Services Analyst Office Assistant TOTAL CITY MANAGER MANAGEMENT SERVICES Human Resources/General Services Manager Executive Assistant TOTAL MANAGEMENT SERVICES TOTAL GENERAL GOVERNMENT CITY CLERK DEPARTMENT City Clerk Deputy City Clerk Secretary Once Assistant TOTAL CITY CLERK ADMINISTRATION Community Services Director Recreation Supervisor Recreation Supervisor Recreation Activities Coordinator Senior Secretary TOTAL ADMINISTRATION SENIOR CENTER Recreation Supervisor Senior Center Activities Coordinator Senior Center Office Assistant TOTAL SENIOR CENTER RECREATION Recreation Supervisor Recreation Activities Coordinator PARK MAINTENANCE & GOLF OPERATIONS Maintenance Manager Maintenance Worker II Golf and Park/Landscape ManagenSilverRock TOTAL PARK MAINT & GOLF OPER MARKETING Recreation Supervisor 1.00 1.00 1,00 1.00 1.00 1.00 1,00 1,00 100 1,00 1.00 1.00 ___- 6.00 0.00 - _- _____ 0.00 ._____ 0.00 6.00 1.00 1.00 1.00 _ 1.00 2.00 0AID 0.00 0.00- -- 22-00 - 8.00 0A0 0.00 0.00 8.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 0.00 0.00 0.00 4.00 1 00 1.00 0,50 0.50 0,50 0.50 O.SO 0.50 1.00 00 3s0 0.00 -- 0,00 0.00 aso 1.00 1.00 1.00 1.00 1,00 3.00 0.00 0.00 0.00 3.00 0,50 0.50 0,50 _ _ 0.50 1.00 0.00 0.00 60 11.00 0,25 0.25 0.75 0.75 0,35 0.35 1.35 0.00 0.00 0.00 1.35 0-m ---ILN0 - -- 0.50__.___ o.so 0.00 0.00 o.oa o.so CIVIC CENTER BUILDING OPERATIONS Park Landscape Manager 0.30 0.30 Facilities Maintenance Coordinator 1.00 1.00 Facilities Maintenance Worker 1,00 1,00 TOTL CIVIC CENTER BUILDING OPERATIONS 2.30 0.00 0.00 0.00 2.30 SILVERROCK Golf and Park/Landscape Manager MUSEUM TOTAL COMMUNITY SERVICES Temporary Part-time Positions, Recreation Leader $9-$11 perhour Senior Recreation Leader $11-$13 perhour FINANCE DEPARTMENT FISCAL SERVICES Finance Director Accounting Manager Financial Services Assistant Account Technician Senior Account Clerk Senior Secretary TOTAL FISCAL SERVICES 0.35 0.35 12.00 0.00 0.00 0.00 12.00 1.00 1.00 1.00 1,00 1.00 1.00 1.00 1,00 2.00 2.00 1.00 __ 1.00,_._.- _._______._._..._..._.____ 7.00 0.00 _ 0.00 _____.___- 0.00 7.00 129 AUTHORIZED POSITIONS - SALARY RANGE FY 2013.2014 AUTHORIZED POSITION TITLE RANGE AUTHORIZED POSITION TITLE RANI Account Clerk 42 Golf and Park/Landscape Manager 76 Account Technician 49 Housing Coordinator 56 Accounting Manager 76 Human Resources/General Services Manager 76 Animal Control Officer 11 57 Informational Services Analyst 62 Animal Control / Code Compliance Officer 51 Maintenance Foreman 58 Assistant to the City Manager 76 Maintenance Manager 72 Assistant Engineer 1 53 Maintenance Worker 1 42 Assistant Engineer If 58 Maintenance Worker 11 46 Assistant Planner 60 Management Analyst 68 Associate Engineer 66 Management Assistant 61 Associate Planner 65 Marketing/Economic Development Manager 71 Building and Safety Director 87 Museum Services Manager 54 Building and Safety Manager 74 Office Assistant 38 Building Inspector 1 55 Plans Examiner 63 Building Inspector II 60 Plans Exammedinspection Supervisor 65 Business Analsyt 60 Planning Director 90 City Clerk 78 Planning Manager 84 City Manager 100 Principal Engineer 82 Code Compliance Officer 1 51 Principal Planner 73 Code Compliance Officer 11 57 Public Works Director/City Engineer 93 Community Safety Manager 74 Recreation Activities Coordinator 42 Community Services Director 87 Recreation Supervisor 54 Counter Technician 52 Secretary 45 Deputy City Clerk 58 Senior Account Clerk 45 Economic Development/Housing Manager 71 Senior Account Technician 52 Emergency Service Coordinator 65 Senior Building Inspector 65 Executive Assistant -57 Senior Center Activities Coordinator 38 Executive Secretary 57 Senior Code Compliance Officer 62 Facilities Maintenance Coordinator 54 Senior Engineer 76 Finance Director/1reasurer 93 Senior Secretary 52 Financial Services Assistant 57 Special Projects Assistant 57 Facilities Maintenance Worker 42 Traffic Signal Technician 54 130 CITY OF LA QUINTA SCHEDULE OF SALARY RANGES FY 13/14 BI-WEEKLY BASE RANGE A STEP B STEP C STEP D STEP E 30 1-155. 1 - 1,213.29 1,273.95 7337.65 1,404.53 31 1,184.40 1,243.62 1,305,80 1,371.09 1,439.65 32 1,213.29 1,273.95 1,337.65 1,404.53 1,474.76 33 1,243.62 1,305.80 1,371.09 1,439.65 1,511.63 34 1,273.95 1,337.65 1,404.53 1,474,76 1,548.50 35 1,305.80 1,371.09 1,439.65 1,511,63 1,587.21 36 1,337.65 1,404.53 1,474.76 1,548.50 1,625.92 37 1.371.09 1,439.65 1,511.63 1,587.21 1,666.57 38 1,404.53 1,474.76 1,548.50 1,625.92 1,707.22 39 1,439.65 1,511.63 1.587.21 1,666.57 1,749.90 40 1,474.76 1,548.50 1,625.92 1,707.22 1,792.58 41 1,511,63 1,587.21 1,666.57 1,749.90 1,837.39 42 1.548.50 1,625.92 1,707.22 1,792.58 1,882.21 43 1,587.21 1,666.57 1,749.90 1,837.39 1.929.26 44 1,625.92 1,707.22 1,792.58 1,882,21 1,976.32 45 1,666.57 1,749.90 1,83T39 1,929.26 2,025.73 46 1,707.22 1,792.58 1,882.21 1,976,32 2,075A3 47 1,749.90 1,837.39 1,929.26 2,025.73 2,127.01 48 1,792.58 1,882.21 1,976.32 2,075.13 2,178.89 49 1,837.39 1,929.26 2,025,73 2,127.01 2,233,36 50 1,882.21 1,976.32 2,075.13 2,178.89 2,287.84 51 1,929.26 2,025.73 2,127.01 2,233.36 2,345.03 52 1,976.32 2.075.13 2,178.89 2,287.84 2,402.23 53 2,025.73 2,127.01 2,233.36 2,345.03 2,462.28 54 2,075.13 2,178.89 2,287.84 2,402.23 2,522.34 55 2,12T01 2,233.36 2,345.03 2,462.28 2,585.40 56 2.178.89 2,287.84 2,402.23 2,522.34 2,648.46 57 2,233.36 2,345.03 2,462,28 2,585A0 2,714.67 58 2.287.84 2,402.23 2,522.34 2,648A6 2,780.88 59 2,345.03 2,462.28 2,585.40 2,714,67 2,850.40 60 2,402.23 2,522.34 2,648.46 2,780.88 2,919.92 61 2,462.28 2,585.40 2,714.67 2,850.40 2,992.92 62 2.522.34 2,648.46 2,780.88 2,919,92 3,065.92 63 2,585A0 2,714.67 2,850.40 2,992.92 3,142.57 64 2,648.46 2,780.88 2,919.92 3,065.92 3,219.21 65 2.714.67 2,850A0 2,992,92 3,142.57 3,299.69 66 2,780.88 2,919.92 3,065.92 3,219.21 3,380.18 67 2,850.40 2,992.92 3,142.57 3,299.69 3,464.68 68 2,919.92 3,065.92 3,219.21 3,380,18 3,549.18 69 2,992.92 3,142.57 3,299.69 3,464.68 3,637.91 70 3,065.92 3,219.21 3,380.18 3,549.18 3,726.64 71 3,142.57 3,299.69 3,464.68 3,637.91 3,819.81 72 3,219.21 3,380.18 3,549.18 3,726.64 3,912.98 73 3,299.69 3,464.68 3,637.91 3,819.81 4,010.80 74 3,380.18 3,549.18 3,726.64 3,912.98 4,108.62 75 3,464.68 3,637.91 3,819.81 4,010.80 4,211.34 76 3,549.18 3,726.64 3,912.98 4,108.62 4,314.06 77 3,637,91 3,819.81 4,010.80 4,211.34 4,421.91 78 3,726.64 3,912.98 4,108.62 4,314.06 4,529.76 79 3,819.81 4,010.80 4,211.34 4,421.91 4,643.00 80 3,912.98 4.108.62 4,314.06 4,529.76 4,756.25 81 4,010.80 4,211.34 4,421.91 4,643.00 4,875.15 82 4,108.62 4,314.06 4,529.76 4,756.25 4,994.06 83 4,211.34 4,421.91 4,643.00 4,875.15 5,118.91 84 4.314.06 4,529.76 4,756.25 4,994.06 5,243.76 85 4,421.91 4,643.00 4,875.15 5,118.91 5,374.86 86 4,529.76 4,756.25 4,994.06 5,243,76 5,505.95 87 4,643.00 4,875.15 5,118.91 5,374.86 ,5,643.60 88 4,756,25 4,994.06 5.243.76 5,505.95 5,781.25 89 4,875,15 5,118.91 5,374.86 5,643.60 5,925.78 90 4,994.06 5,243.76 5,505.95 5,781.25 6,070.31 91 5,118.91 5,374.86 5,643.60 5,925.78 6,222.07 92 5,243.76 5,505.95 5,781.25 6,070.31 6,373.82 93 5,374.86 5,643.60 5,925.78 6,222.07 6,533.17 94 5,505.95 5,781.25 6.070.31 6,373.82 6,692.52 95 5,643.60 5.925.78 6,222.07 6,533.17 6,859.83 96 5,781.25 6,070.31 6,373.82 6,692.52 7,027.14 97 5,925.78 6,222.07 6,533.17 6,859.83 7,202.82 98 6,070.31 6,373.82 6,692.52 7,027.14 7,378.50 99 6,222.07 6,533.17 6,859.83 7,202.82 7,562.96 100 0.00 0.00 0.00 0.00 7,650.00 131 U N O] N V O (O W N m O O N M O O O N OJ OJ OJ O N> W N r OJ M r ip M r M V t0 m (O M t0 OJ m m N d O N N N (V m Lo a V N O Q U M a N (O r W OJ (V ('l ("l 0 m of } E 40] W r� N r r V r M N Vim' V to v m OJ O M N O V O r� N W O N (O (J V (O r m O N OJ N (D N O] (D m of (O U � N N N N M M it V N N t0 r r W OJ OJ m m O 0NN :0NVd' N-E;s5 V V (V fJ t0 M . [N0 io o a c o 0 o p z z z z z z Z z z Z z z z z z z z z z `o U U 0 Z m N U N Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q U z z z z z z z z z z z z z z z z z z z z z Z z Qc o O N 0 0 0°'° 0 0 0 0 0 0 0 0 0 0 0 L M W r O N m of (p r IC! N m O m O V (O N ifJ N M �fJ o_ U M V M of m m v v v d' ch v o (p p 0) to (O (V t0 (O CO l0 6 N 6t0 V (V �- a- O a0 0 N} M a N M r N 0 V <{ O V N N N a V m V r M O r r M� b 0 OJ O) O Vi (O N O N N (O OJ N C> � m N (4 C O O T y N N M V m CJ 0 V N N N V D7 V r O W m of m OJ C: O N N N r N M f6 d' t0 m O r r M (O U O c- N- N m (O 0 r W m C O cr (p W O N (D 0 W N M r r OJ � d `- N a E M r (O (O M N O) r r ct (p N M V r m (O N a 0 CO (O o� m N N r M l0 N N O } J N f� <( r N V � IQV m OJ O M tp C O N n M W W r N O ON O 0 O tNp O r N V O 0 N t0 N a V O i0 (O N N O O O m a r r N V M 0. (� N � co (O m O NM" OJ (O � W N (O l0 m (O M m M (O N N N N M M V cr i0 N (O n r m co m m m N M 'cr 4i (p M1 N m O N M V t(J 1p M1 M V N 47 m m m m m O) m O O O O O O O O 0N_ O c- } N M V � (O t� W O) O N M O to (O n W O> O '- N M O 6 O O c 0 O N CO 3 am o U m 00 c d U o �c�pm C O N ry N L N p s U= c p m C C O N O O N j U om3�p o 0,5 aa3a J mpU0 c c c m; - : 2 c o£ U Z N O L L .- N O p N y } J m U `p 0 3 ° u p d E U O m=N c a U c O C �o Uo63= O - E L L C N O � U T O O p O 2 C N c @ O N C aamc0m N Y N E ry L a �OE�T U m o m c E L E c o F E Oc C J C C C Q c @Topm N C O'- U` �U aci N m C LL M 132 GANN LIMIT ANALYSIS In 1979, Proposition 4, the "Gann" initiative, was passed. The Proposition created Article XIIIB of the State Constitution placing limits on the amount of revenue which can be spent by all entities of Government. The Gann limit is adjusted annually by the following two factors: Annual population change and the greater of the change in: 1) State Per Capita Income, or 2) The Local Assessment roll for local non-residential construction. When a City reaches this limit, excess tax revenue must be returned to the State or Citizens through a process of refunds, rebates, or other means that may be defined at that time. The Gann limit for the City of La Quinta has increased steadily since 1984 and still provides the City with a comfortable operating margin. The revenue collection and spending limit for the City of La Quinta for Fiscal Year 2013/2014 is 4101.8 million. "Proceeds of taxes" are projected to be $33.4 million in Fiscal Year 2013/2014 allowing the City a margin of $68.4 million. On the graph on the following page, the highest bars represent the spending limit and the lower bars represent the appropriation of taxes, for the last fifteen years. 133 W x Q F" LL O 0. L11 W O O Z a = o cy0 a a LL o CL CL OCL LAN r w U> F J z Z_ 0 Z w IL O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 00 D C N N t- oo 0o 0 `; o 0 N 00 U1 N X (0 H 0 w a V O a` 0 0 a 0 n a ■ J tm D a U) ■ 134 The following is a list of commonly used financial terms ALLOCATE - To divide a lump -sum appropriation which is designated for expenditure by specific organization units and/or for specific purposes, activities, or objects. APPROPRIATION - An authorization made by the council which permits the City to incur obligations and to make expenditures of resources. ASSESSED VALUATION - A dollar value placed on real estate or other property by Riverside County as a basis for levying property taxes. ASSET - Anything having commercial or exchange value that is owned by a business, institution or individual. AUDIT - Conducted by an independent Certified Public Accounting (CPA) Firm, the primary objective of an audit is to determine if the City's Financial Statements present the City's financial position fairly and results of operations are in conformity with Generally Accepted Accounting Principles (GAAP). BALANCED BUDGET - A budget in which planned expenditures do not exceed projected funds available. BALANCE SHEET -A financial statement reporting the organization's assets, liabilities and equity activities. BUDGET - The document created by the staff and approved by the City Council which establishes the broad policy guidance on the projection of revenues and the allocation toward various types of expenditures. BUDGET CALENDAR — This is a schedule of the dates which is followed in the preparation, adoption, and administration of the budget. BUDGET MESSAGE - Included in the opening section of the Financial Plan, the Message provides the Council and the public with a general summary of the most important aspects of the document, changes from the previous fiscal years, and the views and recommendations of the City Manager, CONSUMER PRICE INDEX (CPI) - A measure used to reflect the change in the price of goods and services. CONTINGENCY - An appropriation of funds to cover unforeseen events that occur during the fiscal year such as flood emergencies, Federal mandates shortfalls in revenue, and similar eventualities. 135 GLOSSARY OF BUDGET TERMS, CONTINUED CONTINUING APPROPRIATION -Funds committed for a previous fiscal year expenditure which were not spent in the year of appropriation, but are intended to be used in the succeeding year. CONTRACTUAL SERVICES - Services rendered to City activities by private firms, individuals or other governmental agencies. Examples of these services include engineering, law enforcement, and city attorney services. DEPARTMENT - A major organizational unit of the City which has been assigned overall management responsibility for an operation or a group of related operations within a functional area. DESIGNATED FUND BALANCE - A portion of unreserved fund balance designated by City policy for specific future use. ENCUMBRANCE - The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. EXPENDITURE - The outflow of funds paid for goods or services obtained. FEES FOR SERVICES - Charges paid to the City by users of a service to help support the costs of providing that service. FISCAL YEAR - The fiscal year is defined as the beginning and ending period for recording financial transactions. The City has specified July 1 to June 30 as its fiscal year. FIXED ASSETS — Fixed Assets are assets of a long-term nature such as land, buildings, machinery, furniture, and other equipment. The City has defined such assets as those with an expected life in excess of one year and an acquisition cost in excess of $5000. FRANCHISE FEE - A franchise fee is charged for the privilege of using public right-of-way and property within the City for public or private purposes. The City currently accesses franchise fees on cable television, utilities, and trash collection contractors. FUND - An accounting entity that records all financial transactions for specific activities or government functions. The generic fund types used by the City are: General, Special Revenue, Capital Project, Debt Service, Enterprise, and Internal Service Funds. FUND BALANCE — Fund Balance is the excess of current assets over current liabilities, and represents the cumulative effect of revenues and other financing sources over expenditures and other financing uses. 136 GLOSSARY OF BUDGET TERMS, CONTINUED GENERAL FUND - The General Fund is the primary operating fund of the City. All revenues that are not allocated by law or contractual agreement to a specific fund are accounted for in the General Fund. With the exception of subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any legitimate governmental purpose. GOAL - A goal is a statement of broad, direction, purpose, or intent. GRANT -Contributions of cash or other assets from another governmental agency to be used or expended for a specified purpose, activity, or facility. INFRASTRUCTURE - Fund contributions of cash or other assets from development oriented applicants used for the City's basic system of its physical plant, (i.e., streets, water, sewer, public buildings and parks). INVESTMENT REVENUE — Investment Revenue that is received as interest from the investment of funds not immediately required to meet cash disbursement obligations. JOINT POWERS AUTHORITY (J.P.A.) - A joint venture that is comprised of two or more governmental entities sharing the cost of providing a public service. LIABILITY - A claim on the assets of an entity. LINE -ITEM BUDGET - A budget that lists detailed expenditure categories (salary, materials, telephone service, travel, etc.) separately, along with the amount budgeted for each specified category. The City uses a program rather than line -item budget, although detail line -item accounts are maintained and recorded for financial reporting and control purposes. MUNICIPAL - In its broadest sense, municipal is an adjective which denotes the state and all subordinate units of government. In a more restricted sense, an adjective which denotes a city or village as opposed to other local governments. OPERATING BUDGET — This is the portion of the budget that pertains to daily operations providing governmental services. PERSONNEL SERVICES - Costs associated with providing the staff necessary to provide the desired levels of services. Included in personnel services are both salary and benefit costs. POLICY - A direction that must be followed to advance toward a goal. The direction can be a course of action or a guiding principal. 137 PROGRAM - A grouping of activities organized to accomplish basic goals and objectives PROGRAM BUDGET — This is a budget that focuses upon the goals and objectives of an agency or jurisdiction. PROPERTY TAX - A statutory limited tax levy which may be imposed for any purpose. QUARTERLY BUDGET REPORT — This is a comprehensive report providing an update of the City's financial position. RESERVE - An Account used to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. REVENUE - Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues, and interest income. RISK MANAGEMENT — This is an organized attempt to protect an organization's assets against accidental loss in the most cost-effective manner. SALES TAX - A tax on the purchase of goods and services SPECIAL ASSESSMENT - A compulsory levy made against certain properties to defray part or all of the costs of a specific improvement or service deemed to primarily benefit those parties. (Special Assessments are also known as benefit fees.) SPECIAL REVENUE FUNDS - Funds used to account for the proceeds from specific revenue sources (other than trusts or major capital projects) that are legally restricted to expenditures for specific purposes. SUPPLIES AND SERVICES - A general category used for clarifying expenditures for various supplies and services which are normally used within a fiscal year. TRUST AND AGENCY FUNDS - Also known as Fiduciary Fund Types, these funds are used to account for assets held by the City in a trustee capacity or as an agent for private individuals, organizations, or other governmental agencies. USER FEES - The payment of a fee for direct receipt of a service by the party benefiting from the service. 138 a E u.c��r�,•c I/�� '�, � _� � r t.3 - �; �`� . CITY OF LA QUINTA Fiscal Year 2013-2014 Proposed Budget SUPPORTING DOCUMENT Table of Contents Section page I. General Government..............................................................................................1 II. Community Services.............................................................................................14 III. Finance & Central Services....................................................................................33 IV. Public Safety.........................................................................................................38 V. Community Development.....................................................................................43 VI. Public Works.........................................................................................................54 VII. Special Revenue Funds.........................................................................................68 VIII. Internal Service Funds..........................................................................................73 IX. SilverRock............................................................................................................77 1 i 06e SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET PERSONNEL 411.10-09 SALARIES -COUNCIL MEMBERS BENEFITS $146,900 $139,900 $142,807 $139,900 118,510 109,910 109,516 39,800 411.20-01 PERS-CITY PORTION 20,500 411.21-01 BENEFITS 16,300 411.21-07 LONG TERM DISABILITY 400 411.25-01 WORKERS COMPENSATION INSURANCE 2,100 411.27-03 MEDICARE 500 TOTAL BENEFITS 39,800 TOTALPERSONNEL SUPPLIES & SERVICES CONTRACT SERVICES 380,000 400,000 380,000 380,000 This account provides for contract City Attorney and other legal services. 411.32-01 General 275,000 411.32-01 Retainer 55,000 411.32-04 Litigation 50,000 Total 380,000 411.41-25 UTILITIES TELEPHONE -MOBILE 1,500 1,500 631 1,500 This account provides for Council mobile telephone costs. 411.51-01 TRAVEL, TRAINING & MEETINGS 16,550 16,550 16,550 15,400 This account provides for attendance at selected professional association conferences and seminars. League Annual Conference (5) - San Diego, CA League - Legislative Action Days (2) - Sacramento, CA Mayor's Cup Council Meeting Expenses Public Safety Awards Ceremony Miscellaneous Total 8,000 1,800 600 3,000 1,000 1,000 15,400 2 101-1001 CITY COUNCIL SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET wlchanges ACTUAL BUDGET 411.53-01 PRINTING This account provides for printing of business cards, flyers, etc. 411.53-03 MEMBERSHIP DUES This account provides for membership in selected professional associations. Coachella Valley Association of Governments (CVAG) 47,700 International Council of Shopping Centers (ICSC) 100 League of California Cities (LCC) 14,300 National League of Cities 2,000 Southern California Association of Governments (SCAG) 400 Local Agency Formation Committee (LAFCO) 5,600 Southern California Water Committee 800 Total 70,900 411.53-04 SUBSCRIPTIONS & PUBLICATIONS This account provides for various publications. Wheelers Desert Letter 300 300 411.56-01 OFFICE SUPPLIES This account provides for basic office supplies including consumable items such as pens, pencils, file folders, etc. OPERATING SUPPLIES This account provides for special departmental supplies that are unique to the Legislative Department. 411.56-02 General Operating supplies 1,500 1,500 700 74,399 300 1,000 1,500 700 74,399 300 512 75,000 330 1,000 - 1,500 704 700 70,900 300 1.000 1,500 GRAND TOTAL CITY COUNCIL $741,359 $745,759 $726,050 $651,000 3 r rt OFFICE SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET wlchanges ACTUAL BUDGET PERSONNEL 413.10-01 SALARIES -PERMANENT FULL TIME $264,200 $269,500 $257,228 $483,800 BENEFITS 102,620 92,020 93,722 172,400 413.20-01 PERS-CITY PORTION 70,900 413.20-03 PERS-SURVIVOR BENEFIT 100 413.21-01 BENEFITS 81,700 413.21-07 LONG TERM DISABILITY 5,200 413.21-08 AD & D 100 413.25-01 WORKERS COMPENSATION INSURANCE 7,400 413.27-03 MEDICARE 7,000 TOTAL BENEFITS 172,400 TOTAL PERSONNEL T 366,820 361,520 350.950 656,200 1 SUPPLIES & SERVICES 413.31-01 CONTRACT SERVICES This account provides for consultant services for special projects. Special Studies, Appraisals, and Audits 413.51-01 TRAVEL, TRAINING & MEETINGS This account provides for attendance at selected professional association conferences and seminars. Meeting Expenses Miscellaneous Training 100,000 100,000 4,000 900 Total 4,900 40,000 184,482 135,000 100,000 4,850 4,850 4,122 4,900 4 00 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET 413.51-02 VEHICLE REIMBURSEMENT 6,600 6,600 - This account pays for cost of personal vehicles used for City business. City Manager 413.51-03 MILEAGE REIMBURSEMENT This account provides for reimbursement of mileage for use of personal vehicles for City business. 413.53-01 PRINTING This account provides for printing of forms, business cards and other office needs. 413.53-03 MEMBERSHIP DUES This account provides for membership in selected professional associations. International City/County Management Assoc (ICMA) 2,100 League of CA Cities (LCC)- Riverside County 200 California Cities/Counties Management Foundation (CCMF) 400 Total 2,700 413.53-04 SUBSCRIPTIONS & PUBLICATIONS This account provides for various job related publications. Municipal Yearbook 200 Desert Sun 200 Business Press 100 Total 500 500 500 2,650 700 500 500 2,650 700 236 2,650 700 500 500 2,700 - 5 I I! OFFICE SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET wlchanges ACTUAL BUDGET 413.54-01 INFORMATION TECHNOLOGY 9,885 9,885 9,885 31,000 This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. 413.56-01 OFFICE SUPPLIES 1,000 1,000 - 1,000 This account provides for basic office supplies including consumable items such as pens, pencils, file folders, etc. 413.56-02 OPERATING SUPPLIES 1,000 1,000 975 1,000 This account provides for special departmental supplies. Operating Supplies 1,000 1,000 REIMBURSEMENTS TO THE GENERAL FUND (178,077) (178,077) (178,077) (202,700) This account provides for reimbursements to the General Fund (6,310) (6,310) (6,310) (2,900) 413.91-11 Personnel 413.91-12 Supplies & Services 413.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS 2,849 2,849 2,849 9,400 This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. chargesCurrent • 411 • 411 GRAND TOTAL CITY MANAGER'S OFFICE $252,967 $392,149 $322,980 $602,100 A I }I. HUMAN RESOURCES SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET wlchanges ACTUAL BUDGET PFRCCINNFI 413.10-01 SALARIES -PERMANENT FULL TIME 413.10-03 SALARIES- PART TIME 413.10-05 TEMPORARY AGENCY SERVICES 413.10-20 VACATION & SICK LEAVE BUY OUT - ALL DEPTS 413.10-10 COMMISSIONS & BOARDS Palm Springs Airport Commission BENEFITS 413.20-01 PERS-CITY PORTION 413.21-01 BENEFITS 413.21-07 LONG TERM DISABILITY 413.25-01 WORKERS COMPENSATION INSURANCE 413.27-03 MEDICARE SUPPLIES AND SERVICES $368,000 115,500 900 171,890 26,800 32,700 2,000 2,800 2,600 TOTAL BENEFITS 66,900 413.27-01 STATE UNEMPLOYMENT INSURANCE This account provides for the direct cost of unemployment claims filed. 27,600 The City does not pay SUI to the State on an adjustable annual % of gross payroll. Instead, the City pays the direct cost when a claim is filed. Since the direct cost payment method is not a fixed amount for a year as in the % method, estimating a dollar amount of claims is difficult. $326,070 115,500 M 141,104 127,600 $365,000 $115,500 900 141,104 177,600 $182,700 115,500 •11 .. •11 27,600 7 i fig SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET CONTRACT SERVICES This account provides for various contract services. 413.32-07 Employee Assistance Program 8,000 413.32-07 CalPers Health Plan Admin fees 13,000 413.32-07 Back Ground Checks - 8 @ $125 1,000 413.32-10 Pre -employ physicals, DOJ & DOT Testing 2,000 413.32-10 Executive Physicals (5 Directors & CM) 6,000 413.33-22 AB939 Consultant 20,000 Total 50,000 INSURANCE This account provides for City wide insurance. 413.52-01 General Liability 169,900 413.52-01 Pollution & Remediation Legal Liability 20,300 413.52-02 Estimated Claims 25,000 413.52-04 Property & Terrorism 37,600 413.52-07 Volunteers 800 413.52-10 Other Miscellaneous Insurance -Special Events 800 413.52-11 Other Miscellaneous Insurance -Employee Dishonesty 3,200 413.52-13 Earthquake/Flood 64,000 Total 321,600 TRAVEL & TRAINING This account provides for attendance at selected professional conferences and seminars. It also includes personnel interview panel costs. Department: 413.51-01 Interview Panel Costs 5 @ $80 400 413.51-01 Miscellaneous Meetings & Training 800 Subtotal 1,200 City Wide: 413.53-05 Coachella Valley Empl Consort Training 4,500 413.53-06 Employee Assoc. MOU Job Related Education 17,200 413.53-05 DMV Class B Physicals 3 @ $67 200 413.53-05 Customer Service/Misc. Training 5,000 Subtotal 26,900 Total 28,100 44,000 54,275 30,000 50,000 393,496 393,496 350,000 321,600 28,150 28,150 20,000 28,100 8 1 11 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET REIMBURSEMENTS TO THE GENERAL FUND This account provides for reimbursements to the General Fund 413.91-11 Personnel 413.91-12 Supplies & Services 413.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 3,800 413.51-03 MILEAGE REIMBURSEMENT This account reimburses mileage to employees for use of personal vehicles for City business. 413.55-01 ADVERTISING This account provides advertising for City wide personnel recruitments. 413.53-01 PRINTING This account provides for Personnel Division printing needs. Personnel forms 1,300 Orientation 100 Miscellaneous 200 Total 1,600 413.53-03 MEMBERSHIP DUES This account provides for membership in selected professional organizations Society of Human Resource Management 200 Professionals in Human Resources Assoc. (PIHRA) 200 International Public Management Assoc. (IPMA-HR) for Human Resource 200 Total 600 (44,700) (44,700) (44,700) (39,600) (39,600) (39,600) 6,411 6,411 6,411 300 300 - 1,500 1,500 750 1,550 1,550 300 2,400 2,400 600 (11,900) 3,800 300 1,500 1,600 .S1 Al f 11 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET 413.53-04 SUBSCRIPTIONS & PUBLICATIONS This account provides for subscriptions & publications and training aids that keeps Personnel updated on changes in legislation. Labor Law Compliance Posters 400 Total 400 413.51-19 EMPLOYEE RECOGNITION This account provides for annual employee awards and recognition ceremony. 413.54-01 INFORMATION TECHNOLOGY This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. 413.56-01 OFFICE SUPPLIES This account provides for basic office supplies including consumable items such as pens, pencils, file folders, etc. 413.56-02 OPERATING SUPPLIES This account provides for supplies unique to Personnel Services. Training Videos 1,000 Total 1,000 135.00-00 COMPUTER PURCHASE LOAN PROGRAM This program would assist employees in buying a home computer that could make them more productive with City work. This line item does not reflect an expense but instead is a loan recorded as a receivable. The loan is reduced as employees make payments through payroll deductions. 10 Employees'` $1,750 maximum per MOU 17,500 400 400 400 400 7,000 7,000 6,000 7,000 22,180 22,180 22,180 12,200 1,500 1,500 200 1,500 1,000 1,000 100 1,000 17,500 17,500 - 17,500 TOTAL HUMAN RESOURCES $1,126,977 $1,164,536 $1,152,745 $828,800 Less: Computer Loan Program 17,500 17,500 17,500 GRAND TOTAL HUMAN RESOURCES $1,109,477 $1,147,036 $1,152,745 $8111,300 10 00 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/ changes ACTUAL BUDGET PERSONNEL 411.10-01 SALARIES -PERMANENT FULL TIME 411.10-03 SALARIES -PART TIME 411.10-05 TEMPORARY AGENCY SERVICE $326,300 $256,238 $315,000 2.503 $262,100 BENEFITS 154,480 144,560 129,680 114,500 411.20-01 PERS-CITY PORTION 38,300 411.20-03 PERS-SURVIVOR BENEFIT 100 411.21-01 BENEFITS 65,400 411.21-07 LONG TERM DISABILITY 2,800 411.21-08 AD & D 100 411.25-01 WORKERS COMPENSATION INSURANCE 4,000 411.27-03 MEDICARE 3,800 TOTAL BENEFITS 114,500 I TOTAL PERSONNEL 480,780 403.301 444,680 37b,500 SUPPLIES & SERVICES 411.32-10 CONTRACT SERVICES 48,200 48,200 45,615 23,200 This account provides for various contract services. Municipal Code On-line Updates 1,200 Laser fiche software maintenance and updates 5,650 Empire Imaging - Printer Services and Annual Support 2,750 Scanning Service 10,000 Municipal Code codification updates 3,000 For the Record Tech Support 600 Total 23,200 411.51-01 TRAVEL, TRAINING & MEETINGS 550 550 870 1,700 This account provides for attendance at professional association conferences and seminars. Meetings 1,400 Training 300 Total 1,700 11 00OFFICE SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/ changes ACTUAL BUDGET 411.51-02 VEHICLE REIMBURSEMENT 3,600 3,600 3,600 This account pays cost of personal vehicles used for City business. 411.51-03 MILEAGE REIMBURSEMENT 500 This account reimburses mileage to employees for use of personal vehicles for City business. City Clerk Department 500 411.55-01 ADVERTISING This account provides advertising for various legal notices and other legal advertising requirements associated with the City Clerk's Department in addition to the City Council agenda highlights. 411.53-01 PRINTING This account provides for printing of business cards and for various certificates for City Council presentations. 411.53-03 MEMBERSHIP DUES This account provides for membership in selected professional organizations. Calif. City Clerks Assn. 200 Notary Errors and Omissions insurance 40 So. California Chapter -Assoc of Records Managers and Administrators (UIE-ARMA) 220 Total 460 15,000 100 1,080 411.53-04 SUBSCRIPTIONS & PUBLICATIONS 600 This account provides for subscriptions & publications as well as up -dated Stated Codes for the library. Desert Sun 600 Total 600 500 15,000 100 1,080 L. 76 15,000 150 1,216 544 500 15,000 100 500 600 12 i 0F OFFICE SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/ changes ACTUAL BUDGET 411.54-01 INFORMATION TECHNOLOGY 25,899 25,899 25,899 25,600 This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. 411.56-01 OFFICE SUPPLIES 2,500 2,500 2,500 2,500 This account provides for basic office supplies including consumable items such as pen, pencils, file folders, pads, etc. 411.56-02 OPERATING SUPPLIES 1,100 1,100 1,100 1,000 This account provides for special departmental supplies that are unique to the City Clerk's Department. Records Management Supplies 1,000 Total 1,000 REIMBURSEMENTS TO THE GENERAL FUND This account provides for reimbursements to the General Fund 413.91-11 Personnel (60,600) (60,600) (60,600) (64,500) 413.91-12 Supplies & Services (8,000) (8,000) (8,000) (2,000) 411.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS 7,123 7,123 7,123 7,500 This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 7,500 7,500 GRAND TOTAL CITY CLERK'S OFFICE $518,432 $440.953 $479,773 $388,300 13 101-3001 COMMUNITYADMINISTRATION SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET PERSONNEL 451.10-01 SALARIES -PERMANENT FULL TIME $369,000 $361,896 $369,000 299,200 451.10-10 COMMISSIONS & BOARDS 4,500 4,500 4,500 4,500 BENEFITS 451.20-01 PERS-CITY PORTION 43,900 451.20-03 PERS-SURVIVOR BENEFIT 100 451.21-01 BENEFITS 57,200 451.21-07 LONG TERM DISABILITY 3,200 451.21-08 AD & D 100 451.25-01 WORKERS COMPENSATION INSURANCE 4,600 451.27-03 MEDICARE 4,300 TOTAL BENEFITS 113,400 TOTALPERSONNEL SUPPLIES & SERVICES CONTRACT SERVICES This account provides for various contract services. 451.33-04 Promotions - Banners 12,000 451.33-10 Boys & Girls Club 51,200 451.33-13 Fritz Burns Pool 22,000 451.33-39 Musco - Sports Complex/LQ Park 800 451.33-62 Community Special Events 5,000 Total 91,000 MAINTENANCE & REPAIR 451.43-54 Christmas Tree (storage & set-up) 2,400 2,400 451.51-01 TRAVEL, TRAINING & MEETINGS This account provides for attendance at selected professional association conferences and seminars. Staff: Local Training 2,400 Local Commissioner Training 500 Total 2,900 180,690 99,800 159,564 91,000 2,200 2,200 1,500 1,500 178,690 91,000 2,400 1,500 113,400 91,000 2,400 2,900 14 101-30DI COMMUNITYADMINISTRATION SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET wlchanges ACTUAL BUDGET 451.51-02 VEHICLE REIMBURSEMENT 3,600 3,600 3,600 3,600 This account pays cost of personal vehicles used for City business. Community Services Director 3,600 451.51-03 MILEAGE REIMBURSEMENT This account reimburses mileage to employees for use of personal vehicles for City business. Community Services Staff 500 500 451.51-31 POSTAGE This account provides funds for the mailing of two recreation brochures. (moved to Marketing) 451.53-01 PRINTING This account provides for Community Service printing needs. (moved to Marketing) 451.53-03 MEMBERSHIP DUES This account provides for membership in selected professional organizations. So. Cal. Municipal Athletic Federation (SCMAF) 200 National Parks & Recreation Assoc. (NPRA) 700 California Parks & Recreation Assoc. (CPRS) 1,200 California Assoc of Parks & Rec. Commission Board members (CAPRCBM) meetings 200 Total 2,300 451.54-01 INFORMATION TECHNOLOGY This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. 451.56-01 OFFICE SUPPLIES This account provides for basic office supplies including consumable items such as pens, pencil, file folders, pads, etc. 500 500 500 500 10,000 10,000 10,000 17,200 17,200 17,200 1,665 1,665 1,700 2,300 26,699 26,699 26,699 23,400 3,000 3,000 2,600 3,000 15 i 0i SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET wlchanges ACTUAL BUDGET 451.56-02 OPERATING SUPPLIES 3,500 3,500 1,000 1,500 This account provides for special departmental supplies that are unique to the Community Services Department. Operating supplies 1.500 Total 1.500 451.56-25 OPERATING SUPPLIES -SOFTWARE 6,200 6,200 6,200 6,200 This account provides for software that will improve efficiencies. Rec Trac Maintenance 6,200 6,200 SPECIAL PROJECTS 201,197 293,197 250,383 346,700 This account provides for Community Services grants and other unanticipated expenses. 451.80-01 Contingency - (grants) 40,400 451.80.02 La Quinta Chamber of Commerce 127,500 451.80-03 LQ Arts Foundation 131,100 451.80-05 Community Picnic 3,000 451-80-08 Soroptomist Facility Rent 5,000 451.80-12 Humana Healthy Events 34,000 451.80-23 211 Hotline 2,100 451.80-50 La Quinta Historical Society 1,100 451.80-75 Homeless Bus Passes 2,500 Total 346,700 REIMBURSEMENTS TO THE GENERAL FUND (16,100) This account provides for reimbursements to the General Fund . 413.91-11 Personnel (13,400) 413.91-12 Supplies & Services (2,700) (16,100) 451.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS 15,227 15,227 15,227 13.900 This account provides for fuel purchases and maintenance and repair, depreciations, insurance and administration. Current charges •00 TOTAL COMMUNITY SERVICES ADMINISTRATION $946,478 $1,001,4d8 $982.199 $898,400 16 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET PERSONNEL 451.10-01 SALARIES -PERMANENT FULL TIME $155,800 $158,900 $158,900 $158,900 451.10-03 SALARIES -PERMANENT PART TIME 4,700 4,700 4,700 - BENEFITS 91,940 84,640 84,640 78,800 451.20-01 PERS-CITY PORTION 23,300 451.20-03 PERS-SURVIVOR BENEFIT 100 451.21-01 BENEFITS 49,000 451.21-07 LONG TERM DISABILITY 1,700 451.25-01 WORKERS COMPENSATION INSURANCE 2,400 451.27-03 MEDICARE 2,300 TOTAL BENEFITS 78,800 SUPPLIES AND SERVICES CONTRACT SERVICES This account provides for various contract services. 451.32-10 Retired Seniors Volunteer Program (RSVP) 451.33-43 Instructors 451.34-04 Desert Senior Inspiration Awards 451.42-15 Janitorial service 451.42-20 Pest control 4,300 21,000 3,000 23,000 1,200 Total 52,500 451.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 14,000 14,000 61.500 17,112 61,500 17,112 52,500 17,112 52,500 14,000 17 101-3002 SENIOR SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET UTILITIES 33,000 33,000 33,000 33,000 This account provides for utilities at the Senior Center. 451.41-01 Electric 20,500 451.41-13 Gas 1,500 451.41-16 Water 4,000 451.41-30 Generator Maintenance 3,000 451.41-30 Security service/fire alarm maintenance 4,000 Total 33,000 MAINTENANCE & REPAIR-MISC EQUIPMENT This account provides for repair of Building and Equipment. 5,900 5,900 5,900 5,900 451.43-01 General 2,500 451.43-31 Fire Extinguisher Service 400 451.43-52 HVAC maintenance and service 3,000 Total 5,900 451.51-03 MILEAGE REIMBURSEMENT 200 200 - 200 This account provides for mileage reimbursement for use of personal vehicle used for City business. 451.53-01 PRINTING 300 300 300 300 This account provides for printing of business cards, File of Life project, etc. 451.53-03 MEMBERSHIP DUES 925 925 945 900 This account provides for membership in selected professional organizations. California Parks & Recreation Society 340 Motion Picture Licensing Corp 260 National Council on Aging 100 National Recreation and Parks Association 150 Miscellaneous 50 Total 900 0i •- SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET 451 53-04 SUBSCRIPTIONS & PUBLICATIONS 250 250 300 400 This account provides for subscriptions and publications. Gerontology Publications 100 Desert Sun Newspaper 300 Total 400 451.54-01 INFORMATION TECHNOLOGY 14,787 14,787 14,787 18,300 This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. 451.56-01 OFFICE SUPPLIES 2,150 2,150 1,500 2,000 This account provides for basic office supplies including consumable items such as pens, pencils, file folders, pads, etc. 451.56-02 OPERATING SUPPLIES 24,000 24,000 16,000 16,000 This account provides for operating supplies specific to the Senior Center. Entertainment 1,500 Health Fair 1,000 Luncheons 10,000 General Supplies 2,000 Special Events 1,500 Total 16,000 451.56-55 SMALL TOOLS/EQUIP-NON CAPITAL 6,200 6,200 6,200 200 This account provides for purchase of non capitalized equipment for use in maintenance and operation of the Senior Center. EquipmentMaintenance 00 Total 200 GRAND TOTAL SENIOR CENTER $418,764 $414,564 $396,784 $381,400 19 1 11 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROP05ED 16-May-13 BUDGET wlchanges ACTUAL BUDGET PERSONNEL 451.10-01 SALARIES -PERMANENT FULL TIME 451.10-03 SALARIES -PERMANENT PART TIME BENEFITS 451.20-01 PERS-CITY PORTION 8,400 451.21-01 BENEFITS 16,300 451.21-07 LONG TERM DISABILITY 600 451.25-01 WORKERS COMPENSATION INSURANCE 900 451.27-03 MEDICARE 800 TOTAL BENEFITS 27,000 $56,100 $57,310 $56,100 $57,300 25,800 20,100 25,800 25,800 33,970 30,970 33,970 27,000 TOTALPERSONNEL01 SUPPLIES AND SERVICES CONTRACT SERVICES 65,000 48,900 50,000 48,400 This account provides for various contract services. 451.33-43 Instructor Payments 46,900 451.33-45 Credit card fees 1,500 Total 48,400 451.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS 1,425 This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 2,800 2.800 1,425 1,425 2,800 20 WIL 3 If 3 RECREATION SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET 451.54-01 INFORMATION TECHNOLOGY This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. 451.51-33 SPECIAL EVENTS This account provides funds for seasonal special events. Tree Lighting Ceremony 1,000 Egg Hunt & Celebration 1,000 New Events/Partner Events 1,000 Golf Tour and Banquet 2,500 Total 5,500 451.51-34 REGISTRATION/SANCTION FEES This account provides funds to comply with professional organization requirements for registration of leagues. 451.56-02 OPERATING SUPPLIES This account provides for supplies unique to the Recreation Department. Part -Time Staff Supplies Staff shirts 500 Part Time Staff Training 500 First Aid Supplies 200 Subtotal 1,200 Athletic Programs Sports League 1,000 Subtotal 1,000 Trio Camps and Excursions Transportation 6,400 Supplies 500 Subtotal 6,900 Total 9,100 4,929 5,200 300 12,500 4,929 5,200 300 12,500 4,929 5,200 12.000 6,100 5,500 9,100 451.56-25 OPERATING SUPPLIES -SOFTWARE - 500 This account provides for software that will improve efficiencies. GRAND TOTAL RECREATION1 11 21 00• LIBRARY SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET SUPPLIES AND SERVICES CONTRACT SERVICES 932,752 952,494 932,752 941,800 This account provides for various contract services. 451.30-96 Landscape contract 6,200 451.30-97 County of Riverside 900,400 451.42-15 Janitorial service 32,000 451.42-20 Pest control 1,500 451.43-78 Fire extinguisher service 1,700 - Total 941,800 451.44-04 RENT 137,050 137,050 137,050 137,100 This account provides for Library land lease. 451.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS 13,333 13,333 13,333 13,300 This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 13,300 13,300 MAINTENANCE & REPAIR-MISC EQUIPMENT This account provides for repair of Building and Equipment. 11,000 20,000 16,000 12,000 451.43-01 General 5,000 451.43-52 HVAC maintenance and service 6,000 451.43-88 Maintenance - Other Equipment 1,000 Total 12,000 INSURANCE 70,423 70,423 70,243 55,300 This account provides for Library insurance. 451.52-01 Liability 29,400 451.52-04 Property 6,400 451.52-13 Earthquake/Flood 19,500 Total 55,300 UTILITIES 61,800 61,800 48,000 57,500 This account provides for utilities at the City Library. 451.41-01 Electric - Inside 50,000 451.41-13 Gas 3,000 451.41-16 Water - Inside 1,000 451.41-30 Security service/fire alarm maintenance 3,500 Total 57,500 22 e ii• SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET wlchanges ACTUAL BUDGET 451.56-02 OPERATING SUPPLIES 200,000 200,000 200,000 200,000 This account provides for special departmental supplies that are unique to Library services. Materials/Books 200.000 200,000 451.56-25 Operating Supplies - Preventative Maintenance Software 20.000 451.56-55 SMALL TOOLS/EQUIP-NON CAPITAL 200 200 200 200 This account provides for purchase of non capitalized equipment for use in maintenance and operation of the Library. Maintenance Equipment 200 Total 200 451.91-12 REIMBURSED GENERAL FUND EXPENDITURES (1,426,558) (1,426,558) (1,417,578) (1,437,200) This account reimburses the General Fund for supplies and services. GRAND TOTAL 23 101-3005 COMMUNITY SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET wlchanges ACTUAL BUDGET PERSONNEL 451.10-01 SALARIES -PERMANENT FULL TIME $121,900 $109,861 $121,900 $89,800 451.10-15 SALARIES -STANDBY - 500 - - 451.10-16 SALARIES -STANDBY OVERTIME 500 - - 500 BENEFITS 49,480 48,533 53,980 34,600 451.20-01 PERS-CITY PORTION 13,200 451.21-01 BENEFITS 17,700 451.21-07 LONG TERM DISABILITY 1,000 451.25-01 WORKERS COMPENSATION INSURANCE 1,400 451.27-03 MEDICARE 1,300 TOTAL BENEFITS 34,600 TOTAL PERSONNEL 171,880 153.894 175,880 124.900 SUPPLIES & SERVICES CONTRACT SERVICES This account provides for various contract services. 451.32-07 Landscape Lighting Maintenance Contract 25,000 451.32-55 Landscape Improvements for Various Facilities 30,000 451.32-30 Civic Center Campus Lake Maintenance 4,000 451.34-04 Citywide Landscape Maintenance Contract Adams Park 16,500 City Hall 12,400 Civic Center Campus 42,900 Cove Oasis Trailhead 25,400 Desert Pride Park 9,300 Eisenhower Park 3,300 Fritz Burns Park 24,300 La Fonda Park 3,300 La Quinta Park 75,200 Monticello Park 23,100 Saguaro Park 2,700 Senior Center 4,100 Sports Complex 59,400 Velasco Park 1,600 Pioneer Park 19,400 Fred Wolff Nature Preserve 800 Colonel Paige 25,400 349,100 551,380 551,380 1 500,000 428,100 24 i II - SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET wlchanges ACTUAL BUDGET 451.42-15 Janitorial service 16,000 451.43-70 Tree Maintenance 4,000 Total 428,100 MAINTENANCE & REPAIR - DIRECT 15,000 15,000 15,000 17,000 451.43-59 LQ Park Buildings & Water Feature 15,000 451.43-64 Sports Complex Building 2,000 Total 17,000 451.92-11 VEHICLE OPERATIONS 1,923 1,923 1,923 2,500 This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Equipment Replacement - Vehicles 2,500 2,500 UTILITIES 263,670 263,670 230,000 246,200 451.40-01 Water -Monticello Park 13,000 451.40-02 Water -Civic Center Park 23,000 451.40-03 Water -Eisenhower Park 2,000 451.40-04 Water -Fritz Burns Park 12,800 451.40-05 Water-Velasco Park 800 451.40-06 Water -Desert Pride 3,500 451.40-07 Water -Pioneer Park 7,500 451.40-09 Water -Seasons Park 600 451.40-12 Water -La Quinta Park & Water Feature 55,000 451.40-14 Water -Adams Park 16,000 451.40-16 Phone -Sports Complex 400 451.40-51 Electricity -Monticello Park 100 451.40-52 Electricity -Civic Center Park 34,000 451.40-53 Electricity -Pioneer Park 1,000 451.40-54 Electricity -Fritz Burns Park & Pool 15,000 451.40-56 Electricity -Sports Complex 26,000 451.40-57 Electricity -Seasons Park 1,200 451.40-59 Electricity -Colonel Paige 2,000 451.40-61 Electricity -La Quinta Park 28,000 451.40-62 Electricity -Adams Park 1,200 451.40-63 Electricity-Velasco Park 300 451.40-64 Electricity -Saguaro Park 600 451.40-65 Electricity -Eisenhower Park 300 451.40-66 Electricity -Desert Pride 300 451.41-30 Security- La Quinta Park 1,000 451.41-35 Security - Sports Complex 600 Total 246,200 25 101-3005 COMMUNITY SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET wlchaa es ACTUAL BUDGET 451.51-01 TRAVEL, TRAINING & MEETINGS 600 600 - 1,000 This account provides for attendance at selected professional association conferences and seminars. Playground Certification 1,000 451.54-01 INFORMATION TECHNOLOGY 5,422 5,422 5,422 8,200 This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. 451.92-10 PARK EQUIPMENT MAINTENANCE 502,523 502,523 502,523 502,500 This account provides for annual replacement charges for capital expenditures and large unanticipated repairs to items within the City's parks and Civic Center Campus. Funds will be expended from the Park Maintenance Internal Service Fund. OPERATING SUPPLIES 71,000 78,000 75,000 74,000 This account provides field supplies and materials. 451.56-02 Plant Replacement 4,000 451.56-37 Graffiti Material 20,000 451.56-52 Materials -Irrigation & Lighting repairs 50,000 Total 74,000 REIMBURSEMENTS TO THE GENERAL FUND - - (3,200) This account provides for reimbursements to the General Fund 413.91-11 Personnel (2,700) 413.91-12 Supplies & Services (500)_ (3,200) GRAND TOTAL - PARK MAINTENANCE $1,583.398 $1.577,412 $1,505,748 $1,401,200 26 00 SUPPORTING -INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET w/changes ACTUAL BUDGET SUPPLIES AND SERVICES CONTRACT SERVICES 206,750 226,492 226,492 202,300 This account provides for various contract services. 451.32-15 Museum Consultants - Riverside County 183,300 451.33-45 Credit card fees 500 451.34-04 Landscape Contract 5,000 451.34-04 Elevator Maintenance 3,000 451 .42-15 Janitorial service 9,500 451.42-20 Pest control 1,000 Total 202,300 451.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 31300 3,300 MAINTENANCE & REPAIR-MISC EQUIPMENT This account provides for repair of Museum. 451.43-01 General 3,000 451.43-25 Uninterrupted Power (UPS) 3,500 451.43-52 HVAC maintenance and service 2,500 451.43-78 Fire extinguisher service 700 Total 9,700 INSURANCE This account provides for Museum insurance. 451.52-01 Liability 10,500 451.52-04 Property 2,300 451.52-13 Earthquake/Flood 6,100 Total 18,900 3,333 3,333 3,333 10,650 10,650 10,000 24,130 24,130 24,130 3,300 9,700 18,900 27 00. SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET w/changes ACTUAL BUDGET UTILITIES 21,500 21,500 19,000 20,000 This account provides for utilities at the Museum. 451 .41-01 Electric - Inside 12,000 451.41-13 Gas 500 451.41-16 Water - Inside 2,500 451 .41-30 Security service/fire alarm maintenance 5,000 Total 20,000 451 .41-22 UTILITIES - TELEPHONE This account provides for Museum telephone utility costs. 451.54-01 INFORMATION TECHNOLOGY This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. 451 .56-55 SMALL TOOLS/EQUIP-NON CAPITAL This account provides for purchase of non capitalized equipment for use in maintenance and operation of the Museum. Maintenance Equipment EQUIPMENT 200 200 CAPITAL -MACHINERY & EQUIPMENT This account provides for equipment which has a cost of $5000 or more and should be capitalized according to the City's Capitalization Policy. 45.1 .71-01 Machinery & Equipment - LED Lighting 25,000 Total 25,000 1,900 1,900 1,900 1,900 1,577 1,577 1,577 200 200 200 200 25,000 451 .95-12 REIMBURSED GENERAL FUND EXPENDITURES (270,040) (270,040) (270,040) (281,300) This account reimburses the General Fund for supplies and services. W i1 -3007 MARKETING& COMMUNITYRELATIONS SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET wlchanges ACTUAL BUDGET PERSONNEL 413.10-01 SALARIES -PERMANENT FULL TIME 32,800 BENEFITS - 14,400 413.20-01 PERS-CITY PORTION 4,800 413.21-01 BENEFITS 8,200 413.21-07 LONG TERM DISABILITY 400 413.25-01 WORKERS COMPENSATION INSURANCE 500 413.27-03 MEDICARE 500 TOTAL BENEFITS 14,400 TOTAL• SUPPLIES & SERVICES CONTRACT SERVICES 394,500 This account provides for consultant services for special projects. 413.33-04 Palm Springs Desert Resorts Convention Visitors Authority 152,000 413.33-16 Jacqueline Cochran Regional Airport (Air show & Membership dues) 10,000 413.55-07 Marketing Services 230,000 413.55-07 Date Festival 2,500 Total 394,500 413.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS 900 Current charges 900 413.51-01 TRAVEL, TRAINING & MEETINGS 500 This account provides for attendance at selected professional association Promotional Meetings (Econ Dev., Business Outreach, etc.) 500 Total 500 413.51-03 MILEAGE REIMBURSEMENT 100 - This account reimburses mileage to employees for use of personal 451.51-31 POSTAGE 10,000 This account provides for the mailing of two recreation brochures 413.53-01 PRINTING 17,200 This account provides for mailer and brochure. 101-3007 MARKETING &COMMUNITY• SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET ADVERTISING 12,000 This account provides for miscellaneous advertising related to economic 413.55-01 Promotional Materials 2,000 413.55-08 Media Promotion 10,000 Total 12,000 413.53-03 MEMBERSHIP DUES 50,100 This account provides for membership in selected professional Coachella Valley Economic Development Partnership (CVEP) 50,000 Other professional associations 100 Total 50,100 413.53-04 SUBSCRIPTIONS & PUBLICATIONS 300 This account provides for various publications. Demographic/Socio-Economic Reports 300 300 413.54-01 INFORMATION TECHNOLOGY 4,600 This account provides for annual replacement charges for information 413.56-01 OFFICE SUPPLIES This account provides for basic office supplies including consumable 413.56-02 OPERATING SUPPLIES 300 This account provides for special departmental supplies that are unique to Development Packets 250 250 Grand Total Marketing & Community Relations 5537,600 30 101-3008 PUBLIC BUILDINGS SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET w/changes ACTUAL BUDGET PERSONNEL 419.10-01 SALARIES -PERMANENT FULL TIME $152,400 BENEFITS 66,600 419.20-01 PERS-CITY PORTION 22,300 419.20-03 PERS-SURVIVOR BENEFIT 100 419.21-01 BENEFITS 38,100 419.21-07 LONG TERM DISABILITY 1,600 419.25-01 WORKERS COMPENSATION INSURANCE 2,300 419.25-01 MEDICARE 2,200 TOTAL BENEFITS 66,600 PERSONNELTOTAL SUPPLIES & SERVICES CONTRACT SERVICES 94,900 This account provides for various contract services. 419.34-04 Fire Sprinkler Maintenance 3,000 419.34-04 SCAQMD Generator Permits 400 419.34-04 Courtyard Furniture Maintenance 1,000 419.34-04 Council Chamber Video Contract 25,000 419.34-04 Recording Equipment Maintenance 500 419.34-04 Elevator Maintenance 5,000 419.41-30 Security 5,500 419.42-15 Janitorial 36,000 419.42-20 Pest Control 1,500 419.43-25 Uninterrupted Power (UPS) 13,500 419.43-25 Generator Maintenance 1,500 419.43-31 Fire Extinguisher 1,000 419.43-81 Fountains 1,000 Total 94,900 419.44-04 RENT 671,400 This account provides for Civic Center rent. 419.44-07 RENT -UNIFORMS This account provides for shirts for Facilities 419.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS 29,600 This account provides for fuel purchases and Current charges 29,600 29,600 31 .0- SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET w/changes ACTUAL BUDGET MAINTENANCE & REPAIR - DIRECT 43,000 419.43-88 General 43,000 43,000 UTILITIES 142,000 419.41-01 Electric 134,000 419.41-13 Gas 6,000 419.41-16 Water 2,000 Total 142,000 419:51-01 TRAVEL, TRAINING & MEETINGS 1,000 This account provides for attendance at selected conferences and seminars. 419.54-01 INFORMATION TECHNOLOGY 14,000 This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. 419.56-02 OPERATING SUPPLIES 5,600 This account provides for operating supplies specific to the Civic Center. Operating Supplies 5,000 Uniform Shirts 600 Total 5,600 419.56-55 SMALL TOOLS/EQUIP-NON CAPITAL 1,000 This account provides for small tools/equip that is less than the City's $5000 Capitalization Policy. This account provides tools specific to the Civic Center such as ladders, drills and levels for building maintenance. 419.71-02 Furniture 10,000 This account is for the purchase of 419.91-12 REIMBURSEMENTS TO THE GENERAL FUND (100,000) This account provides for reimbursements to the General Fund GRAND TOTAL PUBLIC BUILDINGS $ 1-131,500 32 ri SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET PERSONNEL 415.10-01 SALARIES -PERMANENT FULL TIME 415.10-10 COMMISSIONS & BOARDS $567, 500 4,500 $578,800 4,500 $578, 800 4,500 $569,600 4,500 BENEFITS 266,040 241,850 241,850 221,100 415.20-01 PERS-CITY PORTION 83,400 415.20-03 PERS-SURVIVOR BENEFIT 200 415.21-01 BENEFITS 114,400 415.21-07 LONG TERM DISABILITY 6,000 415.21-08 AD & D 100 415.25-01 WORKERS COMPENSATION INSURANCE 8,700 415.27-03 MEDICARE 8,300 TOTAL BENEFITS 221,100 TOTALPERSONNEL 838,040 0 SUPPLIES & SERVICES CONTRACT SERVICES 79,730 79,730 70,300 115,100 This account provides for various contract services. 415.30-01 Sales Tax Reporting/Auditing/Analysis 7,000 415.30-01 Consultant Services (TOT Hotline) 4,000 415.30-01 TOT Short Term Rental Consultant 30,000 415.31-13 Bank Service Fees 21,600 415.31-13 Fiscal Custodial Fees 11,500 415.32-13 Auditors 41,000 Total 115,100 415.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS 11,397 11,397 11,397 13,200 This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 13,200 33 r ii SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET 415.51-01 TRAVEL, TRAINING & MEETINGS 1,400 1,400 1,400 5,000 This account provides for attendance at selected professional association conferences and seminars. Government Finance Officer's Association Conference 1,500 CA Society of Municipal Finance Officer's Conference 750 CA Municipal Treasurer's Association Conference 1,500 Training Classes for Accounting Staff 1,250 Total 5,000 415.51-02 VEHICLE REIMBURSEMENT 3,600 3,600 This account pays cost of personal vehicles used for City business. Finance Director. - 415.51-03 MILEAGE REIMBURSEMENT 50 50 25 100 This account reimburses mileage to employees for personal vehicles used for City business. Miscellaneous Employee Mileage Reimbursement 50 Total 50 415.55-01 ADVERTISING 1,900 1,900 1,900 1,900 This account provides for public notice publishing costs. Escheat Notices 425 Annual Financial Report Notice 325 Surplus Equipment Notice of Intent to Sell 1,150 Total 1,900 415.53-01 PRINTING 3,600 3,600 3,600 3,600 This account provides for Fiscal Service printing needs. Business Cards 100 Business License Renewal Notices 150 Business License Certificates 1,000 Business License Auto Decals 500 A/P & PR Checks 1,250 Receipt Books 100 Time Cards 200 Miscellaneous Printing 300 Total 3,600 34 i0 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PRDPDSED 16-May-13 BUDGET w/changes ACTUAL BUDGET 415.53-03 MEMBERSHIP DUES 785 785 685 800 This account provides for membership in selected professional organizations. Calif. Municipal Finance Officers Assoc (CSMFO) 100 Calif. Municipal Treasurer Association (CMTA) 200 Govt Finance Officers Association (GFOA) 200 HUG Membership 200 Municipal Treasury Association (MTA) 100 Total 800 415.53-04 SUBSCRIPTIONS & PUBLICATIONS 1,850 1,850 1,455 1,500 This account provides for subscriptions and publications. Government Accounting Updates 1,500 Total 1,500 415.54-01 INFORMATION TECHNOLOGY 34,519 34,519 34,519 42,700 This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. 415.56-02 OPERATING SUPPLIES 300 4,300 300 300 This account provides for basic office supplies including consumable items such as pens, pencil, file folders, pads, W2 Forms 100 1099 Forms 100 Miscellaneous 100 Total 300 REIMBURSEMENTS TO THE GENERAL FUND (249,002) (249,002) (249,002) (69,800) This account provides for reimbursements to the General Fund 415.91-11 Personnel (65,800) 415.91-12 Supplies & Services (4,000) (69,800) GRAND TOTAL FISCAL SERVICES $728,169 $719,279 $701,729 $909.600 35 THIS PAGE INTENTIALLY LEFT BLANK 36 CENTRAL SERVICES .1014002 SUPPORTING INFORMATION REQUESTED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET w/changes ACTUAL BUDGET SUPPLIES AND SERVICES CONTRACT SERVICES 75,620 75,620 75,600 48,400 This account provides for various contract services. 415.43-16 Postage machine and scale -lease and maintenance 5,500 415.43-19 Copiers -lease and maintenance 42,000 415.43-22 Typewriters -service agreements 900 Total 48,400 415,92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS 20,422 20,422 20,422 20,800 This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 20,800 415.41-22 UTILITIES TELEPHONE 32,150 32,150 30,000 30,000 This account provides for City wide telephone utility costs. 415.41-25 UTILITIES TELEPHONE -MOBILE 55,000 55,000 50,000 55,000 This account provides for City wide mdbile telephone costs. 415.53-03 MEMBERSHIP DUES 100 100 110 100 This account provides for membership in selected professional organizations. Costco Membership 100 415.51-31 POSTAGE 35,000 35,000 3,500 35,000 This account provides for City Hall wide postage. 415.54-01 INFORMATION TECHNOLOGY 65,887 65,887 65,887 65,900 This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. OPERATING SUPPLIES 24,800 24,800 24,800 24,800 This account provides for supplies unique to Central Services. 415.56-01 City wide operating supplies 500 415.56-07 City wide copier supplies 13,000 415.56-27 City wide coffee supplies 6,500 415.56-29 City wide filtered water service 4,000 415.56-30 City miscellaneous kitchen supplies 800 Total 24,800 REIMBURSEMENTS TO THE GENERAL FUND (10,150) (10,150) (10,150) (34,100) This account provides for reimbursements to the General Fund 415.91-12 Supplies & Services (34,100) 491.95-10 Transfers Out 2,000 2,000 2,000 2,000 2,000 GRAND TOTAL CENTRAL SERVICES $300629 S300,829 37 101-5054 POLICE SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET w1changes ACTUAL BUDGET PERSONNEL SUPPLIES & SERVICES CONTRACT SERVICES This account provides for law enforcement contract. RIVERSIDE COUNTY SHERIFFS Patrol: 421.36-01 150 hours per day x 365 days 421.36-03 Patrol Deputy Overtime Special Enforcement Team Members: 421.36-04 6 officers x 1788 hours 421.36-04 1 officers x 894 hours 421.36-04 Special training 421.36-04 Commercial District Deputy - 1788 hours 421.36-04 Investigator Overtime 1600 hours Community Services Officer: 421.36-07 5 officers x 1968 hours Gang Task Force Officer 421.36-13 1 officer x 2088 hours Narcotics Task Force Officer 421.36-15 1 officer x 2088 hours School Resource Officer: 421.36-16 1 officer x 1608 hours 421.36-16 2 officers x 1608 hours Motor Officer 421.36-19 4 officers x 2088 hours 421.36-19 Special Team Uniform 421.36-20 Motor Officer- Partially Grant Funded Dedicated Sergeant 421.36-22 2 officers x 2088 hours Dedicated Lieutenant 421.36-23 1 officer x 2088 hours Mileage: 421.36-25 Patrol Unit 500,000 miles x .90 per mile 421.36-25 Plain Unit 28,000 miles x .47 per mile 421.36-28 Booking Fees -800 x $127.32 421.36-28 Jail Access Fee - 0 bookings @ 423.19 421.36-40 Cal -ID (fingerprinting) Estimated @ $.90 x 42,447 per capita 421.36-40 Facility Fees 421.36-40 Law Enforcement Computer System (RMS-4 qtrs. x $14,125) 421.36-40 Crime Stoppers + GRIP 421.36-31 Dept of Justice - Blood/Alcohol Test Fees 421.36-32 Sex Assault Exam Fees Sub -total Riverside County Sheriff 7,151,274 7,151,274 6,800,000 7,591,600 181,380 181,380 100,000 161,900 1,164,524 1,164,524• 1,100,000 1,413,200 116,453 116,453 100,000 - 10, 658 10,658 10,000 10,700 209,173 220,000 235,500 127,698 127,698 130,778 119,000 416,527 416,527 380,000 451,400 131,732 131,732 80,000 129,000 131,732 131,732 96,600 129,000 119,860 119,860 100,000 117,300 119,860 119,860 100,000 117,400 896,217 896,217 900,000 959,800 10,000 10,000 10,000 10,000 375,381 375.381 375,000 390,400 390,400 213,707 213,707 200,000 223,300 458,350 458,350 400,000 450,000 8,260 8,260 7,000 13,200 101,856 101,856 - - 33,720 33,720 38,202 38,200 156,330 156,330 200,000 214,000 63.484 63,484 58,891 56,500 2,000 2,000 2,000 2,000 19,500 19,500 24,000 13,000 0 0 0 10.800 12, 010,503 12, 219,676 11.822.871 12.857.200 W POLICE101-5054 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET w/changes ACTUAL BUDGET OTHER CONTRACT SERVICES 421.36-10 Humana Challenge 70,000 70,000 66,000 70,000 421.36-34 Special Enforcement Funds 190,000 190,000 190,000 190,000 421.36-50 Office Traffic Safety GIS Grant - - 10,000 - 421.36-51 Click It Grant - - - - 421.36-60 JAG Grant - - - - 421.36-70 COPS Traffic Program - - - - 421.36-71 COPS Robbery Prevention - 50,000 7,000 - 421.36-72 COPS Burglary/Theft Prevention - 50,000 25,000 - 421.36-80 Justice Assistance Grant - - 12,000 - 421-41-30 Security 1,095 1,095 1,000 - 421.42-15 Janitorial 12,000 12,000 5,000 - 421-42-20 Pest Control 1,512 1,512 1,500 - 421-43-31 Fire Extinguisher 250 250 250 - 421.44-04 Rent 108,331 108,331 100,000 - 421.51-20 La Quinta Police Volunteers 12,875 12,875 2,000 12,800 421.51-33 Special event 750 750 700 421.55-07 Marketing -Special Mailing 5,000 5,000 5,000 Sub -total Other Contract Services 401,813 501,813 419,750 278,500 Contract Services 12,412,316 12,721,489 12.242,621 13.135,700 UTILITIES 18,880 18,880 10,000 - This account provides for utilities used at the police substation. UTILITIES TELEPHONE 15.000 15,000 15,000 This account provides for telephone and communication costs at the Police sub -station. 39 S i SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET wlchanges ACTUAL BUDGET MAINTENANCE & REPAIR-MISC EQUIPMENT This account provides for repair of Building and Equipment. 7,000 7,000 1,000 421.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS 34,274 34,274 34,274 34.600 This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 34,600 34,600 421.54-01 INFORMATION TECHNOLOGY 7,848 7,848 7,848 .80 This account provides for annual replacement charges, information technology items such as computers, printers and computer related services. 421.56-02 OPERATING SUPPLIES 11,000 11,000 11,000 This account provides for supplies that are specific to the Police Department. CAPITAL EQUIPMENT - - - This account provides for equipment which has a cost of $5000 or more and should be capitalized according to the City's Capitalization Policy. 421.71-01 Machinery & Equipment - 421.71-03 Vehicles - 0 M .-- 0 GRAND TOTAL POLICE SERVICES $12,506,318 $12.815,491 $12,321,743 513,178,100 40 r r SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED REQUESTED 16-May-13 BUDGET wlchanges ACTUAL BUDGET Exhibit A CONTRACT SERVICES 2/22/12 $4,835,534 $4,835,534 $4,727,230 $5,137,100 422.36-52 Subtotal - Volunteers 422.33-19 County Fire Contract Services Captain - (3) Medic Engineers (3) Engineers (3) Fire Fighter II -Medics (8) Fire Fighter II (7) Fire Safety Specialist (1) Salaries and Fringe Benefits Overhead- Admin/Fleet/IT/CallCenter/Batt Chief Direct Operating Expenses Medic Unit Operating Costs Fire Engine Replacement Charges County Contract Transfer Payment Total County Fire Contract Service City of Indio Fire Contract Services: 422.33-25 MOU for Indio Ladder Truck Subtotal County Contract 422.34-04 Fitness Equipment Maintenance 422.36-10 Humana Challenge 422.41-30 Security Monitoring 422.42-20 Pest Control Total Contract Services 422.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 6,087 7,465 7,465 7.465 9,400 500,532 480,195 479,067 306,949 428,094 821,368 1,109,368 800,056 853,993 819,248 118,433 117,132 3,489,487 3,344,948 955,055 946,112 32,223 46,335 64,614 53,784 57,600 57,600 188.000 188,000 1,297,492 1,291,831 159,553 159,790 4,952,619 4,804,034 1,500 31,500 25,000 2,000 3,000 31,500 12,800 12,800 480,195 306,949 821,368 800,056 819,248 117.132 3,344,948 946,112 46,335 53,784 57,600 188,000 1,291,831 159,790 4,804,034 31,500 645,385 617,708 551,984 836,407 471,916 118.000 3,241,400 951,820 32,223 58,129 57,600 188,000 1,287,772 158,593 4,695,230 32,000 509,400 490,700 435,600 1,133,900 869,000 118.500 3,557,100 1,019,900 32,300 67,900 69,700 188,000 1,377,800 161,300 5,105, 000 31,500 4, 335,534 4, 335,534 4,727,230 5,137, 000 8,969 8,969 12,000 12,800 41 101-5055 FIRE SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED REQUESTED 16-May-13 BUDGET wlchanges ACTUAL BUDGET 422.43-61 MAINTENANCE & REPAIR 45,000 45,000 45,000 45,000 This account provides for maintenance & repair of fire stations INSURANCE This account provides for Fire Station insurance. 422.52-04 Property 5,000 422.52-13 Earthquake/Flood 15,000 20,000 UTILITIES This account provides for utilities used at the fire stations. 422.41-01 Electric 22,000 422.41-13 Gas 2,000 422.41-16 Water 14.000 Total 34,000 422.51-33 SPECIAL EVENTS This account provides for the annual volunteer recognition dinner. 422.56-55 SMALL TOOLSIEQUIP-NON CAPITAL This account provides for small tools/equipment that is less than the City's $5,000 Capitalization Policy. 422.53-25 OPERATING SUPPLIES -SOFTWARE This account provides for software that will improve efficiencies. CAPITAL EQUIPMENT This account provides for equipment which has a cost of $5000 or more and should be capitalized according to the City's Capitalization Policy. 422.71-01 Machinery & Equipment - 422.71-03 Vehicles - 20,000 20,000 22,000 20,000 34,000 34,000 35,000 34,000 2,500 2,500 3,500 3,500 - 3,500 37,030 GRAND TOTAL FIRE $4,949,503 $4,986,533 $4,841,230 $5;25Z400 42 101-6001 COMMUNITYDEVELOPMENT SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET w/changes ACTUAL BUDGET PERSONNEL 463.10-01 SALARIES -PERMANENT FULL TIME 463.10-05 TEMPORARY AGENCY SERVICES 463.10-10 COMMISSIONS & BOARDS Planning Commission - $100 Meeting Architectural Review Committee - $75 Meeting Historical Preservation Commission - $75 Meeting BENEFITS 463.20-01 PERS-CITY PORTION 463.20-03 PERS-SURVIVOR BENEFIT 463.21-01 BENEFITS 463.21-07 LONG TERM DISABILITY 463.21-08 AD & D 463.25-01 WORKERS COMPENSATION INSURANCE 463.27-03 MEDICARE TOTAL BENEFITS 59,400 100 54,800 4,400 100 6,200 5,900 130,900 407,500 416,972 407,500 405,900 - - - 17,700 12,000 12,000 12,000 12,000 2,700 2,700 2,700 2,700 4,500 4,500 4,500 4,500 171,500 154,558 154,588 130,900 TOTAL PERSONNEL 598,200 590.730 581.288 573.700 SUPPLIES & SERVICES CONTRACT SERVICES This account provides for mandated programs, development code updates, studies and special notices. 463.32-10 463.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 4,400 4,400 10,000 220,715 190,000 5,854 5,698 5,854 4,400 43 101-6001 COMMUNITY••ADMINISTRATION SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET w/changes ACTUAL BUDGET 463.51-01 TRAVEL, TRAINING & MEETINGS 3,000 3,000 1,500 3,000 This account provides for attendance in selected professional association conferences and seminars. Staff: Misc. Training for CDD, Managers and Safety 3,000 3,000 463.51-02 VEHICLE REIMBURSEMENT 6,000 6,000 6,000 6,000 This account pays for cost of personal vehicles used for City business. Planning Director 3,600 Planning Manager 2,400 Total 6,000 463.51-03 MILEAGE REIMBURSEMENT 100 100 25 100 This account provides for reimbursement of mileage for use of personal vehicles used for City business. 463.55-01 ADVERTISING 7,500 7,500 7,500 7,500 This account provides for legal advertising requirements for the Planning Department. 463.53-01 PRINTING 500 500 250 1,500 This account provides for all Planning Administrations printing needs. Forms, name plates, and badges for staff, Committee members and Commissioners. 1,500 463.53-03 MEMBERSHIP DUES 1,595 1,595 1,595 1,200 This account provides for membership in selected professional associations. CDD Organizations 1,200 Total 1,200 44 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET w/changes ACTUAL BUDGET 463.53-04 SUBSCRIPTIONS & PUBLICATIONS - 5,750 This account provides for various job related publications. 463.54-01 INFORMATION TECHNOLOGY This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. 463.56-01 OFFICE SUPPLIES This account provides for basic office supplies including consumable items such as pens, pencils, file folders, etc. 463.56-07 OPERATING SUPPLIES This account provides for special departmental supplies that are unique to the Planning Department such as blue printer and Kroy machine. Copiers/Blue printers/Kroy Machine - 463.56-25 OPERATING SUPPLIES -SOFTWARE This account provides for software that will improve efficiencies. CAPITAL EQUIPMENT This account provides for equipment which has a cost of $5000 or more and should be capitalized according to the City's Capitalization Policy. 18,750 19.737 18,750 14,300 3,500 3,500 2,500 12,000 463.71-01 Machinery & Equipment - 463.71-03 Vehicles - Total - REIMBURSED FROM THE GENERAL FUND (17,004) (17,004) (17,004) (30,200) This account provides for reimbursements to the General Fund 463.91-11 Personnel (26,800) Supplies & Services 3,400 (30,200) GRAND TOTAL PLANNING ADMINISTRATION00 45 101-6002 COMMUNITYDEVELOPMENT SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET w/changes ACTUAL BUDGET PERSONNEL 463.10-01 SALARIES -PERMANENT FULL TIME $363,000 BENEFITS 158,790 463.20-01 PERS-CITY PORTION 47,300 463.20-03 PERS-SURVIVOR BENEFIT 100 463.21-01 BENEFITS 65,400 463.21-07 LONG TERM DISABILITY 3,400 463.21-08 AD & D 100 463.25-01 WORKERS COMPENSATION INSURANCE 4,100 463.27-03 MEDICARE 3,200 TOTAL BENEFITS 123,600 TOTALPERSONNEL°1 463.32-10 SUPPLIES & SERVICES CONTRACT SERVICES U This account provides for mandated programs, development code updates, studies and special notices. Current Planning Assistance contract 32,500 463.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 7,500 7,500 463.51-01 TRAVEL, TRAINING & MEETINGS This account provides for attendance in selected professional association conferences and seminars. Planning Commissioner Training @$1,000 each + 1 staff 6,000 HPC Training @ $500 each + 1 staff 3,000 Staff Training @ $300 each 1,200 10,200 7,317 1,000 $402,404 $363,000 165,018 158,790 5,207 7,500 7,123 7,317 1,000 600 $322,600 123,600 32,500 7,500 10,200 46 101-6002 COMMUNITYDEVELOPMENT - PLANNING FY 12113 FY 12113 FY 12113 FY 13/14 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET wlchanges ACTUAL BUDGET 463.53-01 PRINTING 1,500 1,500 1,500 1,500 This account provides for all Current Planning printing needs including Zoning Ordinance, Highway 111 Design Guidelines, Village Design Guidelines, and General Plan. 463.53-03 MEMBERSHIP DUES This account provides for membership in selected professional associations. American Planning Association dues (5 employees) 1,800 463.53-04 SUBSCRIPTIONS & PUBLICATIONS This account provides for various job related publications. Books/publications 500 500 1,800 1,800 1,800 1,800 500 500 200 500 463.54-01 INFORMATION TECHNOLOGY 23,437 24,644 23,437 24,400 This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. REIMBURSED TO THE GENERAL FUND (38,071) (38,071) (38,071) (71,200) This account provides for reimbursements to the General Fund 463.91-11 Personnel (69.200) 463.91.12 Services & Supplies (2,000) (71.200) 00 47 600■ DEVELOPMENT- - SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED REQUESTED 17-May-13 BUDGET w/changes ACTUAL BUDGET PERSONNEL 424.10-01 SALARIES -PERMANENT FULL TIME $425,000 BENEFITS 177,900 424.20-01 PERS-CITY PORTION 62,300 424.20-03 PERS-SURVIVOR BENEFIT 100 424.21-01 BENEFITS 98,100 424.21-07 LONG TERM DISABILITY 4,600 424.21-08 AD & D 100 424.25-01 WORKERS COMPENSATION INSURANCE 6,500 424.27-03 MEDICARE 6,200 TOTAL BENEFITS 177,900 TOTAL PERSONNEL - - - 602.90U SUPPLIES AND SERVICES 424.33-28 CONTRACT SERVICES This account provides plan check and inspection services. 115,000 115,000 115,000 424.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. 18,300 Current charges 18,300 18,300 k; SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED REQUESTED 17-May-13 BUDGET w/changes ACTUAL BUDGET 424.51-01 TRAVEL, TRAINING & MEETINGS This account provides for attendance at 1 and 2 day seminars in state for 4 staff positions. 2,200 424.51-02 VEHICLE REIMBURSEMENT This account provides for reimbursement for 1 Inspector at $550 a month. 424.53-04 SUBSCRIPTION & PUBLICATIONS This account provides for needed reference materials for building inspection. 424.54-01 INFORMATION TECHNOLOGY This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. OPERATING SUPPLIES - FIELD This account provides for special departmental supplies. 424.56-02 Uniform Shirts for Building Inspectors 900 424.56-28 Misc. field tools 300 Total 1,200 2,200 6,600 2,600 36,600 1,200 GRAND TOTAL BUILDING $Q $4 so $785.400 1 49 101-6004 COMMUNITY DEVELOPMENT■■ SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET w/changes ACTUAL BUDGET PERSONNEL 424.10-01 SALARIES -PERMANENT FULL TIME $334,300 424.10-16 SALARIES -STANDBY OVERTIME 1,800 BENEFITS 144,300 424.20-01 PERS-CITY PORTION 48,800 424.20-03 PERS-SURVIVOR BENEFIT 100 424.21-01 BENEFITS 81,700 424.21-07 LONG TERM DISABILITY 3,600 424.21-08 AD & D 100 424.25-01 WORKERS COMPENSATION INSURANCE 5,100 424.27-03 MEDICARE 4,900 TOTAL BENEFITS 144,300 TOTAL PERSONNEL - - - 480:4�`� SUPPLIES AND SERVICES CONTRACT SERVICES 181,800 This account provides for various contracted services. 424.31-19 Admin Citation Services 20,000 424.33-25 Veterinary services 5,000 424.34-04 Dwelling Abatements 10,000 424.42-04 Vehicle Abatement 1,500 424.42-07 Lot cleaning 15,800 424.42-40 Low-income Households Grant Program 12,500 424.51-04 Rabies Booster/County Health 1,000 424.51-07 Answering service 1,000 424.51-07 Animal shelter services 115,000 Total 181,800 424.44-07 PURCHASE UNIFORMS 1,500 Provides for uniform purchase expense 1,500 424.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration Current charges 79,300 79.300 79,300 50 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED BUDGET 16-May-13 BUDGET w/changes ACTUAL 3,400 424.51-01 TRAVEL, TRAINING & MEETINGS This account provides for attendance at selected professional associations and seminars. Attendance at two, 2 day seminars in state and several one day seminar in state. 3,400 6,800 424.53-01 PRINTING This account provides for printing parking citations, garage sale permits, code enforcement citations. 6,800 900 424.53-03 MEMBERSHIP DUES This account includes membership in So. Cal CEOA, Humane Association, etc. 900 30,500 424.54-01 INFORMATION TECHNOLOGY This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. 5,800 OPERATING SUPPLIES This account provides for special departmental supplies. Misc. Field Supplies 2,000 424.56-02 Uniform Shirts for Code Compliance Officers 1,800 424.56-28 Field - stakes, abatement signs, etc. 1,000 424.56-34 Cameras, batteries, etc. 1,000 Total 5.800 Al, - f i ■ • ■ 51 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET wkhanges ACTUAL BUDGET PERSONNEL 425.10-01 SALARIES -PERMANENT FULL TIME $74,500 BENEFITS 24,500 425.20-01 PERS-CITY PORTION 10,900 425.21-01 BENEFITS 10,600 425.21-07 LONG TERM DISABILITY 800 425.25-01 WORKERS COMPENSATION INSURANCE 1,100 425.27-03 MEDICARE 1,100 TOTAL BENEFITS 24,500 TOTAL PERSONNEL 0 0 ] 9rd.0016 SUPPLIES AND SERVICES 425.33-43 CONTRACT SERVICES 20,100 This account provides services for CPR training. 425.33-43 Dish TV 700 425.33-43 CPR Training 2,600 425.33-43 Code Red Notification Service 15,000 425.41-25 Satellite Phone 1,800 Total 20,100 Notification Service is 50% grant reimbursable. 425.41-22 UTILITIES TELEPHONE 30,000 This account provides for EOC telephone utility 425.51-01 TRAVEL, TRAINING & MEETINGS 9,200 This account provides for attendance at selected professional association conferences and (2) Seminar Training 31800 CERT Class 5.400 Total 9,200 52 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET The CERT Class is 100% Grant funded. 425.53-03 MEMBERSHIP DUES This account includes membership in various organizations. So. Cal Emergency Services Organization 300 425.53-01 PRINTING This account provides for the printing of home safety emergency plans. 425.54-01 INFORMATION TECHNOLOGY This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. 425.56-31 OPERATING SUPPLIES -DISASTER PREPAREDNESS Meals 800 First aid 2,500 Earthquake kits for resale to citizens 3,500 Bottled water 500 Total 7300 425.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 18,100 18.100 CAPITAL EQUIPMENT This account provides for equipment which has a cost of $5000 or more and should be capitalized according to the City's Capitalization Policy. 425.71-01 CERT Supplies 5,000 425.71-01 Radio Repeaters 5,000 425.71-03 Vehicles Total 10,000 Radio upgrade required by Federal regulations. 50% reimbursable through grants. 300 1,000 4,000 7,300 18,100 10,000 GRAND TOTAL EMERGENCY SERVICES $199,000 53 101-7001 PUBLIC WORKSADMINISTRATION SUPPORTING INFORMATION APPROVER BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET PERSONNEL 431.10-01 SALARIES -PERMANENT FULL TIME $257,636 $238,619 $257,636 $269,700 BENEFITS 131,880 83,795 116,880 83,200 431.20-01 PERS-CITY PORTION 39,500 431.21-01 BENEFITS 32,700 431.21-07 LONG TERM DISABILITY 2,900 431.21-08 AD & D 100 431.25-01 WORKERS COMPENSATION INSURANCE 4,100 431.27-03 MEDICARE 3,900 TOTAL BENEFITS 83,200 TOTAL PERSONNEL 389.516 322,414 374,516 352,90SUPPLIES & SERVICES 431.32-07 CONTRACT SERVICES 95,000 196,741 95,000 70,000 This account provides for various contract services. Commercial Graffiti Abatement 5,000 NPDES Inspections 10,000 Miscellaneous Special Projects 50,000 Disadvantaged Business Enterprise (DBE) Program 5,000 Total 70,000 REIMBURSEMENTS TO THE GENERAL FUND (74,536) (74,536) (74,536) (16,300) 431.91-11 Salaries & Wages (11,700) 431.91-12 Services & Supplies (4.600) (16,300) 431.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS 4,274 4,274 4,274 3,800 This account provides for fuel purchases and maintenance and repair, depreciation, insurance and Current charges 3,800 54 F !1 ■' i SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET _wfchanges ACTUAL BUDGET 431.51-01 TRAVEL, TRAINING & MEETINGS This account provides for attendance at selected professional association conferences and seminars. Coachella Valley APWA Monthly Meeting 300 League of CA Cities PW Officers Institute 1,200 Miscellaneous Meetings 200 BIA Meetings 200 Total 1,900 431.51-02 VEHICLE REIMBURSEMENT This account pays cost of personal vehicles used for City business. Public Works Director 3,600 431.53-03 MEMBERSHIP DUES This account provides for membership in selected professional organizations. American Public Works Association 380 CA Infrastructure 500 American Society of Civil Engineers 220 Total 1,100 ems 3,600 1.100 1,000 800 3,600 3,600 1,100 1,100 1,900 3,600 1,100 431.53-04 SUBSCRIPTIONS & PUBLICATIONS 500 500 500 500 This account provides for subscriptions and publications for Public Works Department needs. 431.54-01 INFORMATION TECHNOLOGY 14,835 14,835 14,835 12,200 This account provides for annual replacement charges for information technology items such as computers, printers and computer related services. 431.56-01 OFFICE SUPPLIES 8,000 8,000 5,000 5,000 This account provides for basic office supplies including consumable items such as pens, pencils, file folders, etc. 431-56-02OPERATING SUPPLIES This account provides for special departmental supplies that are unique to the Public Works Department. 1,800 1,800 1,200 1,200 Bottled Water & Water service at Public Works building 1,200 1.200 - a ■ ■ • i 1+ i*7 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET wloh�s ACTUAL BUDGET PERSONNEL 431.10-01 SALARIES -PERMANENT FULL TIME $347,600 $347,044 $354,400 $279,300 BENEFITS 158,290 140,688 156,290 101,600 431.20-01 PERS-CITY PORTION 41,000 431.20-03 PERS-SURVIVOR BENEFIT 100 431.21-01 BENEFITS 49,000 431.21-07 LONGTERM DISABILITY 3,000 431.21-08 AD & D 100 431.25-01 WORKERS COMPENSATION INSURANCE 4,300 431.27-03 MEDICARE 4,100 TOTAL BENEFITS 101,600 SUPPLIES & SERVICES CONTRACT SERVICES 85,000 110,000 80,000 135,000 This account provides for various contract services. 431.32-07 NPDES Administration & Monitoring 75,000 431.32-10 Professional 5,000 431.33-34 Plan Checking 50,000 431.33-34 Map Checking 5,000 Total 135,000 REIMBURSEMENTS TO THE GENERAL FUND (1100) (1100) (1100) (8400) This account provides for salaries and services & supplies provided to other funds. 431.91-11 Salaries & Wages - 431.91-12 Services & Supplies (8,400) 8,400 431.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS 12,860 12,860 12,860 12,300 This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 12,300 12,300 56 I I BF101 4' R ■'MATRA SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET 431.51-01 TRAVEL, TRAINING & MEETINGS 3,000 3,000 3,000 6,000 This account provides for attendance at selected professional association conferences and seminars. APWA Monthly Meeting 200 Building Industry Assoc. Bi-Monthly Meeting 200 Time Management 400 CEQA Training 700 Hydrology Training 800 Subdivision Map Act Training 700 PR Review Class 3,000 Total 6,000 431.51-02 VEHICLE REIMBURSEMENT 2,400 2,400 2,400 2,400 This account pays cost of personal vehicles used for City business. Principal Engineer 2,400 431.53-01 PRINTING 500 500 500 500 This account funds all costs associated with the reproduction of City documents and plans. 431.53-03 MEMBERSHIP DUES 1,250 1,250 1,250 1,300 This account provides for membership in selected professional organizations. Board of Civil Engr/Land Surveyors License Renewal - 1 staff 125 American Public Works Association 650 Institute of Traffic Engineers (ITE) 275 American Society of Civil Engineers 200 Total 1,250 431.53-04 SUBSCRIPTIONS & PUBLICATIONS 1,000 1,000 1,000 1,000 This account provides for subscriptions and publications for Department needs. 431.54-01 INFORMATION TECHNOLOGY 22,180 22,180 22,180 18,300 This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. MA SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13. BUDGET wlchanges ACTUAL BUDGET 431.56-02 OPERATING SUPPLIES This account provides for special departmental supplies that are unique to the Public Works Department. Miscellaneous 431.56-25 OPERATING SUPPLIES -SOFTWARE This account provides for software that will improve efficiencies. Software Upgrade CAPITAL EQUIPMENT This account provides for equipment which has a cost of $5000 or more and should be capitalized according to the City's Capitalization Policy. 500 500 1,000 1,000 431.71-01 Machinery & Equipment - Color Scanner 10,000 Total 10,000 500 500 500 500 1,000 1,000 1,000 1,000 10,000 GRAND TOTAL PUBLIC WORKS DEVELOPMENT SERVICES $634,480 $641,322 $634,280 $560,800 M r� a SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET PERSONNEL 431.10-01 SALARIES -PERMANENT FULL TIME $608,800 $620,900 $620,900 $550,100 431.10-03 SALARIES -PERMANENT PART TIME _ - - 17,700 431.10-15 SALARIES -STANDBY 17,100 17,100 17,100 17,100 431.10-16 SALARIES -STANDBY OVERTIME 1,500 1,500 1,500 8,500 BENEFITS 338,860 310,860 335,060 256,600 431.20-01 PERS-CITY PORTION 80,300 431.20-03 PERS-SURVIVOR BENEFIT 200 431.21-01 BENEFITS 155,300 431.21-07 LONG TERM DISABILITY 6,100 431.21-08 AD & D 100 431.25-01 WORKERS COMPENSATION INSURANCE 8,600 431.27-03 MEDICARE 6,000 TOTAL BENEFITS 256,600 PERSONNEL0 950.360 850000 SUPPLIES & SERVICES CONTRACT SERVICES 134,450 65,629 52,660 36.700 This account provides for various contract services. 431.42-15 Janitorial 6,700 431.33-65 Striping 20,000 431.43-73 Storm Drain Maintenance & Improvements 10,000 Total 36,700 RENTAL SERVICE 431.44-01 Equipment Rental 10,000 431.44-07 Uniform Rental 6,000 Total 16,000 REIMBURSEMENT FROM THE GENERAL FUND This account reimburses the General Fund for salaries and services and supplies 431.91-11 Salaries & Wages (893,600) 431.91-12 Services & Supplies _(400,100) (1,293,700) 17,000 (1,407,400) 114,750 14,000 (1,407,400) (1,370,706) 16,000 (1,241,500) 59 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET 431.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 195,100 195,100 UTILITIES This account provides for electric, water and security costs. 431.41-01 Electric 10,000 431.41-16 Water 800 431.41-30 Corporate Yard Security 700 Total 11,500 431.51-01 TRAVEL, TRAINING & MEETINGS This account provides for attendance at selected professional association conferences and Supervisor Training 540 Safety Training 1,300 Films & Instruction 655 Total 2,495 431.53-03 MEMBERSHIP DUES This account provides for membership in selected professional organizations. American Public Works Association - 1 staff 200 213,955 11,500 1,595 130 213.955 11,500 1,595 130 213,955 11,500 1,595 130 195.100 11,500 2,500 200 101-7003 PUBLICWORKS-STREETS SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET 431.54-01 INFORMATION TECHNOLOGY 30,806 30,806 30,806 58,000 This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. OPERATING SUPPLIES 69,000 81,458 69,000 69,000 This account provides field supplies and materials for street maintenance. 431.56-02 Uniform Hats & Shirts 1,200 431.56-40 Safety Gear 4,000 431.56-43 Barricades 6,000 431.56-46 Street Signs 25,000 431.56-49 Asphalt Concrete/Tack Oil/Crack Sealer 6,000 431.56-52 Operating Materials - Soap Box Derby 2,800 431.56-52 Operating Materials (Aggregate Base/Concrete) 20,000 431.56-58 Street Paint/Legends 4,000 Total 69,000 431.56-55 SMALL TOOLS/EQUIPMENT NON -CAPITAL 2,500 2,500 2,500 2,500 GRAND TOTAL PUBLIC WORKS -STREETS MAINTENANCE $39,796 $65.283 - - 61 STIMISISTM SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET wlchanges ACTUAL BUDGET 431.10-01 SALARIES -PERMANENT FULL TIME 431.10-15 SALARIES -STANDBY 431.10-16 SALARIES -STANDBY OVERTIME PERSONNEL $78,100 1,700 2,200 BENEFITS 37,470 431.20-01 PERS-CITY PORTION 7,700 431.21-01 BENEFITS 12,300 431.21-07 LONG TERM DISABILITY 600 431.25-01 WORKERS COMPENSATION INSURANCE 800 431.27-03 MEDICARE 800 TOTAL BENEFITS 22,200 $74,941 $78,100 $52,900 1,700 1,700 8,500 2,200 2,200 2,200 32,580 36,870 22,200 j TOTAL PERSONNEL 119,470 111,421 118.870 85.800 SUPPLIES & SERVICES CONTRACT SERVICES This account provides for various contract services. 431.31-13 Willdan Financial Admin Fee 431.32-07 Prepare Annual Lighting & Landscape Report 431.32-07 Landscape Lighting Maintenance Contract 431.34-04 Special Benefits Assessment District 431.34-04 Citywide Landscape Maintenance Contract 431.34-04 Adams Retention Basin Landscape Maint 431.34-10 SilverRock Perimeter Landscape maintenance 431.43-70 Tree Maintenance Total RENTAL SERVICE 431.44-07 Uniforms 15,000 15,000 127,500 65,000 550,015 24,480 63,400 15,000 875,395 600 600 874,275 874,275 820,439 875,400 1,200 1,200 600 600 62 i ii. PUBLIC WORKS-LANDSCAPE SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET 431.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 6.300 6,300 UTILITIES This account provides for electric, water, phone and security costs. 431.41-04 Electricity-Signals/Phone Lines 90,000 431.41-07 Electricity -Medians 59,000 431.41-10 Electricity-SilverRock other 1,800 431.41-19 Water -Medians 200,000 431.41-30 Security 1,400 Total 352,200 431.51-01 TRAVEL, TRAINING & MEETINGS This account provides for attendance at selected professional association conferences and seminars. Supervisor Training Films & Instruction 800 300 Total 1,100 431.54-01 INFORMATION TECHNOLOGY This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. 6,638 6,638 6,638 6,300 352,200 352,200 352,200 352,200 530 530 530 1,100 4,929 4,929 4,929 3,100 63 i 0i• PUBLIC WORKS -LANDSCAPE SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET OPERATING SUPPLIES This account provides field supplies and materials. 431.56-02 Plant Replacement 30,000 431.56-02 Uniform hats & Shirts 100 431.56-37 Graffiti Material 10,000 431.56-52 Multi -Use Trails & Medians 20,000 431.56-40 Safety Gear/Material 600 431.56-52 Materials -Irrigation & Lighting repairs 34,800 Total 95,500 431.56-55 SMALL TOOLS/EQUIPMENT NON -CAPITAL REIMBURSEMENT TO THE GENERAL FUND This account reimburses the General Fund for salaries, services, and supplies 431.91-11 Salaries & Wages (78,800) 431.91-12 Services & Supplies (879,000) (957,800) 95,520 95,520 95,250 95,500 250 250 250 300 (959,988) (959,988) (959,988) (957,800) GRAND TOTAL PUBLIC WORKS -LANDSCAPE MAINTENANCE $495,024 $486,975 $439,718 $462,500 64 r+. ■ -VA log SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET wlchanges ACTUAL BUDGET PERSONNEL 431.10-01 SALARIES -PERMANENT FULL TIME 431.10-15 SALARIES -STAND BY 431.10-16 SALARIES -STAND BY OVERTIME BENEFITS 431.20-01 PERS-CITY PORTION 50,000 431.20-03 PERS-SURVIVOR BENEFIT 100 431.21-01 BENEFITS 65,400 431.21-07 LONG TERM DISABILITY 3,800 431.21-08 AD & D 100 431.25-01 WORKERS COMPENSATION INSURANCE 5,400 431.27-03 MEDICARE 5,100 TOTAL BENEFITS 129,900 $449,400 $450,944 $458,400 $346,400 13,900 13,900 13,900 13,900 400 400 400 2,800 210,520 188,518 210,520 129,900 TOTAL PERSONNEL 674.220 653,762 683,220 493,000 SUPPLIES & SERVICES CONTRACT SERVICES 571,677 571,677 571,677 540,100 This account provides for various contract services. 431.32-07 Capital Improvement Projects 25,100 431.32-07 Contract Inspections 25,000 431.32-08 Contract Traffic Engineer 170,000 431.32-09 Traffic Counts/Studies (city-wide) 25,000 431.32-15 PM 10 - SilverRock 295,000 Total 5 431.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS 33,084 33,084 33,084 34,000 This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 34,000 34,000 65 1 11. PUBLIC WORKS SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET w/changes ACTUAL BUDGET 431.51-01 TRAVEL, TRAINING & MEETINGS 4,300 4,300 2,000 4,300 This account provides for attendance at selected professional association conferences and seminars. National Pollutant Discharge Elimination System 1,500 GIS Training 1,500 Coachella Valley APWA Meetings 300 Construction Management Seminars 250 International Municipal Signal Assoc. Certification Classes/Micro Paver 100 Principles of Traffic Engineering 250 Traffic Operations & Highway Capacity Analysis 400 Total 4,300 431.51-02 VEHICLE REIMBURSEMENT 2,400 2,400 2,400 2,400 This account pays cost of personal vehicles used for City business. Principal Engineer 2,400 431.51-03 MILEAGE REIMBURSEMENT 500 500 500 500 This account reimburses personnel for use of personal vehicles related to City related business. 431.53-03 MEMBERSHIP DUES 580 580 300 400 This account provides for membership in selected professional organizations. American Public Works Assoc (2 staff) 300 International Municipal Signal Assoc. Certification Classes (1 staff) 100 Total 400 431.54-01 INFORMATION TECHNOLOGY 27,109 27,109 27,109 24,400 This account provides for annual replacement charges for information technology items such as computers, printers and computer related services. 1 i1. PUBLIC WORKS SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET w/changes ACTUAL BUDGET OPERATING SUPPLIES 125,250 233,325 171,325 6,200 This account provides for special departmental supplies. 431.56-02 Uniforms ( Inspector Supervisor; Inspector 1) 1,500 431.56-02 Business News Books (Text and Reference) 500 431.56-02 General Supplies 2,800 431.56-02 Uniform- Signal Tech 500 431.56-40 Safety Gear 900 Total 6,200 431.56-25 OPERATING SUPPLIES -SOFTWARE 1,000 1,000 - 1,000 This account provides for software that will improve efficiencies. Micropaver Software Upgrade 1,000 CAPITAL 45,000 45,000 45,000 This account provides for equipment which has a cost of $5000 or more and should be capitalized according to the City's Capitalization Policy. 431.71-01 Machinery & Equipment Total - REIMBURSEMENT TO THE GENERAL FUND (444,136) (444,136) (444,136) (197,600) This account is used to reimburse the General Fund for salaries, supplies and services. 431.91-11 Salaries & Wages (172,900) 431.91-12 Services & Supplies (24,700) (197,600) GRAND TOTAL 140.1 i• 00 67 1111 CV VIOLE14T■ ` SUPPORTING INFORMATION REQUESTED BUDGET ESTIMATED PROPOSED 17-May-13 BUDGET wlchanges ACTUAL BUDGET SUPPLIES AND SERVICES CONTRACT SERVICES 2,850 2,850 1,324 2,300 This account provides for various contract services 421.30-15 Janitorial Service 2,000 421.42-20 Pest control (moved to Telephone) 421.30-30 Alarm Service 300 Totals 2,300 421.43-88 MAINTENANCE & REPAIR 1,500 1,500 721 700 This account provides for maintenance & repair of equipment 700 RENTAL SERVICE 2,700 2,700 1,656 1,000 431.44-07 Uniforms 1,000 Total 1,000 rill CV VIOLENT■ - SUPPORTING INFORMATION REQUESTED BUDGET ESTIMATED PROPOSED 17-P.1ay-13 BUDGET w/changes ACTUAL BUDGET UTILITIES 7,340 7,340 7,015 7,000 This account provides for electricity, cable and refuse collection 421.40-15 Electricity 5,500 421.56-29 Water Service 300 421.42-17 Refuse Collection 1,000 421.51-31 Mail Box service 200 7,000 421.41-22 UTILITIES - TELEPHONE 8,600 8,600 7,559 10,400 This account provides for telephone utility costs 421.51-01 TRAVEL, TRAINING & MEETINGS 15,000 15,000 12,377 15,000 This account provides for attendance at selected professional association conferences and seminars. 421.56-01 OFFICE SUPPLIES 10,000 10,000 8,193 10,000 This account provides for office supplies unique to this program 421.56-02 OPERATING SUPPLIES 13,000 13,000 6,962 8,500 This account provides for special departmental supplies for this program 421.56-55 SMALL TOOLS/EQUIPMENT NON -CAPITAL 7,500 7,500 490 3,500 GRAND TOTAL CV VIOLENT CRIME TASK FORCE $68.490 $68.490 $46,297 $.58.400 .' sits SUPPORTING INFORMATION REQUESTED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET SUPPLIES & SERVICES CONTRACT SERVICES 27,500 27,500 27,500 27,500 This account provides for mandated programs, development code updates, studies, and special notices. 463.33-22 AB 939 Recycling 17,500 463.33-30 CVWD Landscape Conversion 10,000 Total 27,500 REIMBURSEMENTS This accounts for the share of expenditures 73,625 73,625 73,625 73,600 paid by the City. 463.90-01 Salaries & Fringe Benefits 51,900 463.90-02 Services & Supplies 21,700 463.90-03 Equipment 0 Total 73,600 GRAND TOTAL AB 939 $101,125 $101,125 $101,125 $101,100 70 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED REQUESTED 16-May-13 BUDGET w/changes ACTUAL BUDGET SUPPLIES & SERVICES MAINTENANCE & REPAIR $20,000 $20,000 $15,000 $20,000 This account provides for maintenance and repair to APP artwork. 451.43-55 Maintenance and Repair 20,000 20,000 SUBSCRIPTIONS & PUBLICATIONS 451.64-10 Arts in Public Places Publications 200 ,200 OPERATING SUPPLIES This account provides for operating supplies specific to APP. 451.61-10 Arts in Public Places 4,500 4,500 451.74-80 CAPITAL EQUIPMENT Civic Center Arts Festival Purchase 5,000 Art purchases (various) 100,000 Total 105,000 200 200 200 4,500 4,500 400 4,500 111,500 111,500 111,500 105,000 491.95.10 TranfsersOut 400,000 400,000 GRAND TOTAL Art in Public Places $536,200 $536.200 $126,900 $129,700 71 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 , BUDGET wlchanges ACTUAL BUDGET PERSONNEL SUPPLIES & SERVICES 421.80-04 CONTRIBUTIONS 2,000 2,000 2,000 2,000 CAPITAL EQUIPMENT GRAND TOTAL PUBLIC WORKS -STREETS MAINTENANCE $2,000 $2,000 $2,000 $2,000 72 > ilit R SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET SUPPLIES & SERVICES CONTRACT SERVICES This account provides for various contract services. 511.31-13 Administration charges 8,700 8,700 511.43-34 511.43-40 511.43-43 511.43-46 511.43-50 511.71-11 511.71-13 511.71-13 511.71-15 511.72-07 511.72-07 511.72-07 511.72-07 VEHICLE OPERATIONS This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Fuel Maintenance Car Wash Maintenance - Street Sweeper Motorcycle Repair & Maintenance Depreciation - Machinery & Equipment Depreciation -Vehicles Depreciation - Sweeper Depreciation -Motorcycles 152,600 68,000 30,200 19,000 20,000 14,400 63,100 36,600 4,000 Total 407,900 MAINTENANCE AND REPAIR This account pays the cost of future replacement for the Civic Center, Senior Center, Library and Fire Stations for roof, carpet, paint, air conditioner and furniture. Future Replacement - Civic Center & Senior Center Depreciation - Civic Center Roof 13,300 Depreciation - Civic Center Air Conditioners 62,400 Council Chamber Audio Painting - Interior and Exterior Carpet 500 35,400 28,300 Subtotal 139,900 $8,431 392,959 171,701 $8,431 392,959 171,701 8,431 261,952 114,448 $8,700 407,900 171,700 73 I 1!F! EQUIPMENT SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET 511.72-04 Depreciation -Senior Center Roof 511.72-04 Depreciation - Senior Center Paint 3,700 511.72-04 Depreciation - Senior Center A/C 6,500 511.72-04 Depreciation - Carpet 2,300 Subtotal 12,500 Future Replacement - Library 511.72-13 Depreciation - Library Roof 13,300 Subtotal 13,300 Future Replacement - Fire Station 93 511.72-14 Depreciation - Roof 2,700 Subtotal 2.700 Museum 511.72-18 Depreciation - Roof 3,300 3,300 511.52-05 INSURANCE This account provides for vehicle insurance. Total 171,700 9,100 9,126 9,126 6,080 9,100 GRAND TOTAL EQUIPMENT REPLACEMENT FUND $582,217 $582,217 $390,911 $597.400 74 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET PERSONNEL 512-10-01 SALARIES -PERMANENT FULL TIME $78,200 $79,500 $78,200 $79,700 512.10-04 SALARIES -OVERTIME 200 200 200 400 512.10-05 TEMPORARY AGENCY - - - - 512.10-15 SALARIES -STAND BY CALLOUT - - - - 512.10-16 SALARIES -STAND BY OVERTIME - - - - BENEFITS 36,770 33,970 33,970 31,300 512.20-01 PERS-CITY PORTION 11,700 512.21-01 BENEFITS 16,300 512.21-07 LONG TERM DISABILITY 900 512.25-01 WORKERS COMPENSATION INSURANCE 1,200 512.27-03 MEDICARE 1,200 TOTAL BENEFITS 31,300 TOTALPERSONNEL SUPPLIES AND SERVICES MAINTENANCE AND REPAIR - DEPRECIATION 84,101 97,821 97,800 512.71.12 Machinery & Equipment 51,600 512.71-14 Software 46,200 Total 97,800 CONTRACT SERVICES 187,250 This account provides for various contract services. 512.30-03 Internet Services 20,000 512.33-52 Computer Support -Network Support 8,000 512.43-01 Maintenance Agreements 40,000 512.43-01 Shoretel Maintenance Agreements 15,000 512.43-01 Executime Maintenance 3,700 512.43-13 Computer Software Maintenance -(HTE) 82,000 512.43-13 Computer Software Maintenance - ACOM 1,500 512.43-13 Left-hand Maintenance Renewal 5,000 512.43-13 Computer Switch Maintenance 4,000 Total 179,200 512.53-04 SUBSCRIPTIONS & PUBLICATIONS This account provides for subscriptions and publications that keep MIS abreast of new equipment, software and training aids. PC Magazine 100 100 75 193,042 75 155,000 75 179,200 100 75 1 1111 INFORMATION TECHNOLOGY SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSE❑ 16-May-13 BUDGET w/changes ACTUAL BUDGET 512-56-02 OPERATING SUPPLIES 1,000 1,000 1,000 1,000 This account provides for special departmental supplies unique to the Information Technology Department. TRAVEL & TRAINING 8,000 - This account provides for attendance at selected professional conferences and seminars. 512.56-22 OPERATING SUPPLIES -COMPUTERS 14,000 This account provides for consumable computer operating supplies. Computer Memory Upgrades 1,500 Backup Tapes 1,500 Laser Printer Cartridges 4,000 Communications Tools 5,000 Miscellaneous Computer Suplies 2000 Total 14,000 512.56-25 OPERATING SUPPLIES -SOFTWARE 33,000 This account provides for software that will improve efficiencies. Digital Mapping Software 18,000 Antivirus Services 5,000 Computer Management Software 10,000 Total 33,000 18,800 36,676 CAPITAL EQUIPMENT 62,000 184,586 This account provides for equipment which has a cost of $5000 or more and should be capitalized according to the City's Capitalization Policy. 512.71-01 Computers & Equipment 27,000 Software purchases for Finance, Community 512.71-01 Development, & City Clerk's offices. 788,000 512.71-01 Storage Unit for Virtual Environment Redundancy 35,000 Total 850,000 12,000 33,000 75,000 8.000 14,000 33,000 850.000 GRAND TOTAL_ INFORMATION TECHNOLOGY $496.596 $547,849 $486,266 $1.294.500 601 SilverRock SUPPORTING INFORMATION REQUESTED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET PERSONNEL 451.10-01 SALARIES $44,000 $44,550 $44,900 $37,400 BENEFITS 18,060 17,510 16,460 15,500 451.20-01 PERS-CITY PORTION 5,500 451.20-02 PERS-EMPLOYEE PORTION 3,000 451.21-01 BENEFITS 5,400 451.21-07 LONG TERM DISABILITY 400 451.21-08 AD & D 100 451.25-01 WORKERS COMPENSATION INSURANCE 600 451.27-03 MEDICARE 500 TOTAL BENEFITS 15,500 TOTAL PERSONNEL 62,060 62,060 61.360 52,900 SUPPLIES & SERVICES CONTRACT SERVICES This account provides for contracts for the SilverRock Golf operation. Costs by Function 451.33-71 Cart barn/range 451.33-72 Golf Shop 451.33-73 Course Services 451.33-74 Maintenance 451.33-75 Landscape 451.33-76 General & Administrative 451.33-77 Marketing 451.33-78 Temporary Clubhouse 451.33-79 Management fee 451.33-80 Insurance 451.33-81 Property tax 451.33-82 Leases 219,000 216,100 58,000 1,443,500 446,100 323,500 239,600 131,700 96,000 26,400 14,800 226,700 Total - Landmark Golf 3,441,400 3,635,060 3,604,813 3,477,925 3,441,400 77 .0 SUPPORTING INFORMATION REQUESTED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET MAINTENANCE & REPAIR - DIRECT 30,000 119,123 30,000 30,000 451.43-60 Tamarisk Removal, Pump Repair, Fence Repair 25,000 451.43-65 SilverRock Buildings 5,000 Total 30,000 451.92-11 EQUIPMENT -BUILDING -VEHICLE OPERATIONS This account provides for fuel purchases and maintenance and repair, depreciation, insurance and administration. Current charges 700 451.53-03 MEMBERSHIP DUES This account provides for membership in selected professional organizations. Golf Course Superintendents Assoc of America 300 So Cal Desert Golf Course Superintendents Assoc. 100 Total 400 451.51-01 TRAVEL & TRAINING This account provides for attendance at selected professional meetings and conferences to enhance technical knowledge. 700 700 451.54-01 INFORMATION TECHNOLOGY This account provides for annual replacement charges for information technology items such as computers, printers, and computer related services. 4,388 570 4,388 700 435 435 435 500 750 750 750 1,500 1,875 1,972 1,875 2,200 SERVICE & SUPPLIES 32,000 32,000 55,000 32,000 451.56-20 Bank Charges 32,000 TOTALGRAND .. 00 W AUTHORITYLA QUINTA FINANCING 310-9501 SUPPORTING INFORMATION APPROVED BUDGET ESTIMATED PROPOSED 16-May-13 BUDGET w/changes ACTUAL BUDGET SUPPLIES AND SERVICES CONTRACT SERVICES $5,000 $5,000 $6,000 $6,000 This account provides for various contract services. 411.31-13 Administration 4,000 411.32-13 Auditors 2,000 Total 6,000 SUBTOTAL - Operations 5,000 5,000 6,000 6,000 DEBT SERVICE ON $8,515,000 1996 SERIES CIVIC CENTER BOND ISSUE: 471.82-13 Principal Payments 445,000 470,000 470,000 495,000 472.83-37 Interest Payments 228.,521 203,130 203,130 176,400 Total 673,521 673,130 673,130 671,400 SUBTOTAL - Debt Service 673,521 673,130 673,130 671,400 GRAND TOTAL FINANCING AUTHORITY $678,521 $678,130 $679,130 $677,400 79 Reports/Informational Items: 20 Report to La Quinta City Council Palm Springs International Airport Commission Meeting April 17, 2013 Budget: David Ready, Palm Springs City Manager, attended our meeting to emphasize the importance of submitting a balanced budget for the Airport. By paying careful attention to personnel costs (possibly only adding one IT Technician), and reducing the Capital Budget by $700,000 we were able to reach that goal. We will focus on capital projects that can be completed within the budget year. After additional discussion, submittal of the balanced budget was moved, seconded, and approved. Passenger Activity: While the national market is down 4%, March resulted in yet another record for Palm Springs: up 6.4% from last year. Palm Springs International Airport averaged over 9,000 passengers per day, making it the highest month, ever, for passenger activity: 263,057. Industry News: Virgin Airlines has sued United Airlines for unfair competition. Prior to Virgin announcing non-stop flights from California to New York, UAL had only 7 flights per day to Newark. After Virgin's announcement, UAL increased its schedule to 16 flights/day from San Francisco, and 14 flights/day from Los Angeles. Virgin claims that this is an effort to squeeze Virgin out of the market. If the market remains in a no -growth, or slow -growth mode, we may see a lot more aggressive moves to increase market share. FAA Grant for Apron Improvement: Our request to the FAA for a grant to improve the runway apron areas was approved. After discussion, the Commission approved the acceptance of the grant, up to $13,000,000. We are required to pay 10% of the costs, which are included in the new budget. Consultant Contract Amendment: Managing the apron pavement improvement project is a complex task; scheduling and monitoring the concrete mix, quality, and curing processes. The Staff requested approval of an amendment to the Professional Services Contract with Parsons Brinkerhoff, appointing them as the construction management firm for the apron project. PB will supply 2 full-time, resident engineers for the paving. The project is planned to commence by June 1, and should be completed by the end of September. After discussion, the Commission approved the amendment. Palm Springs Convention Center: James Canfield, Executive Director of the Palm Springs Convention Center, presented current marketing and communications plans for attracting more convention and tourism business. Things seem to be going well for the Coachella Valley tourism business. Overall, there were 1.1 billion media impressions (worldwide) promoting the area. The website was visited 1,500,000 times (up 26%). One immediate result has been the decision by the Aircraft Owners and Pilots Association to hold their very successful convention in Palm Springs every -other -year. The next Commission meeting will be May 15, 2013. Submitted: Robert G. Teal, Commissioner Palm Springs International Airport Email: bob@teal.us.com Phone: 760-899-4171 REPORTS/INFORMATIONAL ITEM: 21 °¢ PLANNING COMMISSION S s MINUTES g TUESDAY, FEBRUARY 12, 2013 OA'b OP'ri�'9� CALL TO ORDER A regular meeting of the La Quinta Planning Commission was called to order at 7:01 p.m. by Chairperson Barrows. PRESENT: Commissioners Alderson, Weber, Wilkinson, and Chairperson Barrows ABSENT: Vice Chairman Wright STAFF PRESENT: Community Development Director Les Johnson, Planning Manager David Sawyer, Associate Planner Jay Wuu, and Secretary Monika Radeva Chairperson Barrows led the Commission in the Pledge of Allegiance. PUBLIC COMMENT - None CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Commissioners Weber/Alderson to approve the Planning Commission Minutes of November 27, 2012, as submitted. AYES: Commissioners Alderson, Weber, Wilkinson, and Chairperson Barrows NOES: None ABSENT: Vice Chairman Wright ABSTAIN: None PUBLIC HEARINGS 1. Consideration of Zoning Ordinance Amendment 2013-112 - Certain Amendments to the La Quinta Municipal Code; Chapter 9.60.300, Compatibility Review for Partially Developed Subdivision. Location: City-wide. PLANNING COMMISSION MINUTES 1 FEBRUARY 12, 2013 Associate Planner Jay Wuu presented the staff report, a copy of which is on file in the Community Development Department. Chairperson Barrows asked if there were any questions of staff. Commissioner Weber asked staff to clarify why the proposed threshold of 10% for the code amendment was appropriate and how it compared to the neighboring cities. Associate Planner Wuu answered the question. Commissioner Wilkinson asked how the 10% deviation in plans would affect the final product aesthetically. Associate Planner Wuu said the deviation only affected the square footage of the proposed development plans, not the architectural style. Chairperson Barrows declared the PUBLIC HEARING OPEN at 7:14 p.m. Public Speaker: Mr. Jim Thompson, Newport Beach — Mr. Thompson spoke of his past experiences as a developer within the City of La Quinta, the recent changes in the housing market and the effect on unfinished developments; he spoke about the proposed code amendment, and expressed his support for it. General discussion followed regarding the Westward Shadows development located at the southwest corner of Westward Ho and Roudel Lane. Community Development Director Johnson noted that the proposed code amendment was not site specific, if approved by the City Council, this zoning code amendment would merely provide developers with a mechanism for compatibility review which currently the code did not allow for. He explained that if a developer was interested, they would still need to submit a site development permit application with the Community Development Department and go through the established approval process. General discussion followed regarding the proposed amendment and the approval process. There being no further questions or discussion, Chairperson Barrows declared the PUBLIC HEARING CLOSED at 7:32 p.m. Motion — A motion was made and seconded by Commissioners Alderson/Wilkinson to adopt Resolution 2013-001 recommending approval of Zoning Ordinance Amendment 2013-1 1 2 as submitted. AYES: Commissioners Alderson, Weber, Wilkinson, and Chairperson Barrows NOES: None ABSENT: Vice Chairman Wright ABSTAIN: None PLANNING COMMISSION MINUTES 2 FEBRUARY 12, 2013 BUSINESS SESSION — None CORRESPONDENCE AND WRITTEN MATERIAL — None COMMISSIONER ITEMS 1. Report on City Council meetings of December 4 and 18, 2012, January 2 and 15, 2013, and February 5, 2013. The following items were reviewed as discussed by the City Council. a. General Plan Update (GPU) b. Service Delivery Option c. Reorganization d. One Stop Permit Center e. Go Request f. Short -Term Vacation Rentals g. Outdoor Storage and Display h. Housing Element Update i. City's Development Impact Fee (DIF) and Transportation Uniform Mitigation Fee (TUMF) programs j. Draft Environmental Impact Report (DEIR) for the Coachella Music Festival k. Composting Cal Biomass facility outside of the City's jurisdiction Discussion followed regarding possible tax increases on maintenance park fees and perimeter landscaping fees, as currently the City is using General Fund dollars to help cover the shortfall of fees being collected due to increased maintenance costs. Commissioner Alderson commended Community Development Director Johnson on his efforts addressing the Cal Biomass issue and mentioned that the City Council had given staff direction to move forward, if necessary, with legal action. General discussion followed regarding the Cal Biomass facility, its benefits and downfalls; however, the overall importance of having such a facility was acknowledged. 2. Upcoming Council meeting attendance: Vice Chair Wright — April 16, 2013, Commissioner Alderson — May 7, 2013, and Chairwoman Barrows — May 21, 2013. PLANNING COMMISSION MINUTES 3 FEBRUARY 12, 2013 Chairperson Barrows thanked staff for its efforts and said the Commission regretted to hear about the loss of staff and realized the extra responsibilities that were shifted onto the remaining staff. PLANNING STAFF ITEMS — None ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Alderson/Wilkinson to adjourn this meeting at 8:07 p.m. AYES: Commissioners Alderson, Weber, Wilkinson, and Chairwoman Barrows. NOES: None ABSENT: Vice Chairman Wright. ABSTAIN: None. Respectfully sub itted, �1 MONIKA RADEVA, Secretary City of La Quinta, California PLANNING COMMISSION MINUTES A FEBRUARY 12, 2013 REPORTS/INFORMATIONAL ITEM: 22 °¢ PLANNING COMMISSION S s MINUTES g TUESDAY, APRIL 9, 2013 OA'b OP'ri�'9� CALL TO ORDER A regular meeting of the La Quinta Planning Commission was called to order at 7:01 p.m. by Chairperson Barrows. PRESENT: Commissioners Alderson, Weber, Wilkinson, Wright, and Chairperson Barrows ABSENT: None STAFF PRESENT: Community Development Director Les Johnson, Planning Manager David Sawyer, Michelle Molko with Rutan and Tucker, LLP, Associate Planner Jay Wuu, Assistant Planner Eric Ceja, and Secretary Monika Radeva. Commissioner Weber led the Commission in the Pledge of Allegiance. PUBLIC COMMENT - None CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Commissioners Weber/Alderson to approve the Planning Commission Minutes of February 12, 2012, as submitted with a correction on Page No. 4, under Adjournment, to reflect that Chairwoman Barrows was in attendance and Vice Chairman Wright was absent. Motion passed unanimously. PUBLIC HEARINGS 1. Zone Change 2012-142 and Conditional Use Permit 2012-146 submitted by Rock N Roll Mini Golf, LLC., proposing to rezone and convert an existing 15,933 square -foot building into an indoor miniature golf recreational facility. Location: southwest corner of Dune Palms Road and Corporate Center Drive. PLANNING COMMISSION MINUTES 1 APRIL 9, 2013 Associate Planner Jay Wuu presented the staff report, a copy of which is on file in the Community Development Department. Chairperson Barrows asked if there were any questions for staff. Commissioner Alderson asked staff if there had been any feedback received from the adjacent property/business owners in favor of or in opposition to the proposed changes. Staff noted that the public hearing was published in the paper and anyone within a five -hundred feet radius of the parcel was notified ten days prior to this hearing and no comments, written or verbal, had been received. Also, the applicant had done outreach and could further report on that. Chairperson Barrows declared the PUBLIC HEARING OPEN at 7:10 p.m. Mr. Jody Erdahl, Vice President of Rock N Roll Mini Golf, LLC., 43-115 Moore Circle, Bermuda Dunes, CA, introduced himself and said he was available to answer any questions the Commission might have. Commissioner Alderson asked for an explanation on what the applicant meant by redemption games in his proposal. Mr. Erdahl replied redemption games were when the player redeems a ticket for a prize. Commissioner Alderson said the proposed tenant improvements were quite substantial and asked what the target opening date was and if the sale of alcohol would be permitted on the premises. Mr. Erdahl replied September of 2013 and that no alcohol would be sold. There being no further questions or discussion, Chairperson Barrows declared the PUBLIC HEARING CLOSED at 7:12 p.m. Commissioner Weber thanked staff and the applicant for including a business plan of the proposed operation making it easier for the Commission to gain a better understanding of what exactly was being proposed. Commissioner Wright said he was pleased to see that such use will be coming to the City of La Quinta giving entertainment variety to the youth in the City. Motion — A motion was made and seconded by Commissioners Alderson/Weber to adopt Resolution 2013-002 recommending approval of Zone Change 2012- 142 as submitted. Motion passed unanimously. PLANNING COMMISSION MINUTES 2 APRIL 9, 2013 Motion — A motion was made and seconded by Commissioners Alderson/Weber to adopt Resolution 2013-003 recommending approval of Conditional Use Permit 2012-146 as submitted. Motion passed unanimously. 2. Sign Application 2013-1686 submitted by Sign -A -Rama proposing to establish a sign program for Figue Mediterranean Restaurant. Location: northeast corner of Washington Street and Lake La Quinta Drive (47-474 Washington Street). Assistant Planner Eric Ceja presented the staff report, a copy of which is on file in the Community Development Department. Chairperson Barrows asked if there were any questions for staff. There being no questions for staff, Chairperson Barrows declared the PUBLIC HEARING OPEN at 7:18 p.m. Mr. Jeff Grady with Sign -A -Rama, 43-611 Corte Del Oro, La Quinta, CA, introduced himself and said he was available to answer any questions the Commission might have. Commissioner Alderson commented that the name of the restaurant was difficult to pronounce and the general public might be confused as to the correct pronunciation. He said the letters of the sign did not clearly stand out on the background. Commissioner Weber noted that the sign letters would stand out better than the renderings submitted with the staff report because the sign was backlit. There being no further questions or discussion, Chairperson Barrows declared the PUBLIC HEARING CLOSED at 7:21 p.m. Motion — A motion was made and seconded by Commissioners Wilkinson/Weber to adopt Minute Motion 2013-001 approving Sign Application 2013-1686 as submitted. Motion passed unanimously. 3. Conditional Use Permit 2012-147 submitted by Cable Engineering Services to allow for the placement of a seventy-two foot tall AT&T monopalm tower and an equipment enclosure within Storquest Self Storage. Location: northeast corner of Adams Street and Corporate Center Drive (46-600 Adams Street). Assistant Planner Eric Ceja presented the staff report, a copy of which is on file in the Community Development Department. Chairperson Barrows asked if there were any questions for staff. PLANNING COMMISSION MINUTES 3 APRIL 9, 2013 Commissioner Weber asked staff to explain the maintenance requirements for the proposed monopalms and palm trees. Commissioner Alderson asked if the applicant was in agreement with staff's request to add two additional 52-foot tall palm trees next to the monopalm to make it appear more natural. Staff asked that the Commission address the applicant with this question. Chairperson Barrows declared the PUBLIC HEARING OPEN at 7:28 p.m. Mr. Robert Searcy, Planning and Leasing Manager with Cable Engineering Services, 10640 Sepulveda Boulevard, Suite No. 1, Mission Hills, CA, introduced himself and said he was available to answer any questions the Commission might have. Commissioner Weber asked who owned the monopalm. Mr. Searcy said AT&T Mobile was the current owner and Cable Engineering Services was acting as an agent for the owner. Commissioner Weber said he liked the idea of blending in the monopalm with the two palm trees recommended by staff. He asked the applicant to suggest an appropriate height for the palm trees. Mr. Searcy replied the height should be anywhere between 20 and 30 feet and there should be a variation in height for a more natural appearance. Vice Chairman Wright said that he was in agreement with the applicant's recommendation for the palm trees height. He explained that a 50-foot tall palm tree was near the end of its life and could potentially pose maintenance issues as it might have to be replaced every four to five years. Further, he noted that a palm tree of that height would also pose a liability due to the strong wind storms characteristic to that area. He recommended the height of the palm tree be anywhere between 30 and 40 feet, but definitely not over 40 feet. Commissioner Alderson said he supported Vice Chairman Wright's comment regarding the height and briefly discussed the possible maintenance issues with watering the palm trees and the benefits the monopalm would provide to the residents at the City of La Quinta. Commissioner Wilkinson asked if historically maintenance issues had been addressed as indicated within three to five days. Staff replied that the turn- around time had been fairly quick. PLANNING COMMISSION MINUTES 4 APRIL 9, 2013 There being no further questions or discussion, Chairperson Barrows declared the PUBLIC HEARING CLOSED at 7:42 p.m. and opened the item for Commission discussion. Commission discussion followed regarding the appropriate height for the two additional palm trees recommended by staff. Chairwoman Barrows asked that staff ensure that the conditions of approval properly identified the current owner as the responsible party for maintenance of the monopalm and the palm trees. Staff concurred and noted that a global check would be made to the conditions of approval to ensure that the current owner would be held responsible for maintaining the site. Motion — A motion was made and seconded by Commissioners Wright/Weber to adopt Resolution 2013-004 approving Conditional Use Permit 2012-147 as submitted, with the recommendation that the current owner of the site would be held responsible for operational and maintenance issues and changing the recommended height of the two palm trees addressed in Condition of Approval No.16 to be a minimum of 35 feet tall. Motion passed unanimously. BUSINESS SESSION — None CORRESPONDENCE AND WRITTEN MATERIAL 1. Housing Element Workshop on Wednesday, April 10, 2013. There would be two separate sessions, the first from 2:00 p.m. until 5:00 p.m., and the second session from 5:30 p.m. until 7:00 p.m. COMMISSIONER ITEMS 1. Report on City Council meetings of February 12, March 5 and 19, and April 2, 2013. The following items were reviewed as discussed by the City Council. a. Discussion of selecting a SilverRock Developer b. Discussion of Police Services c. Zoning Ordinance Amendment 2013-1 1 2 — certain amendments to the La Quinta Municipal Code; Chapter 9.60.300, Compatibility Review for partially developed subdivision d. City Council meetings are being videotaped as of March 19, 2013, and are available to view on YouTube e. Presentation and discussion regarding the City's current financial status f. Discussion of the City's Capital Improvement Program PLANNING COMMISSION MINUTES 5 APRIL 9, 2013 g. Update to the City's User and Regulatory Fees (permit fees for entitlement and administration), which were last updated in 1997 - h. Discussion regarding the implementation, benefits and impacts of the Transportation Uniform Mitigation Fee program, of which the City is now a part Commissioner Weber inquired about Interstate 1-10 and Jefferson Street freeway interchange shared cost and signage. Staff replied this is a Coachella Valley Association of Governments project and is partially state and federally funded and noted there is a study underway to determine obligation for the remainder of the project cost. Staff also said the signage for the interchange was still being discussed. 2. Upcoming Council meeting attendance: Vice Chairman Wright — April 16, 2013, Commissioner Alderson — May 7, 2013, and Chairperson Barrows — May 21, 2013. PLANNING STAFF ITEMS — None ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright/Weber to adjourn this meeting at 8:06 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, Secretary City of La Quinta, California PLANNING COMMISSION MINUTES 6 APRIL 9, 2013 REPORTS/INFORMATIONAL ITEM: 23 °¢ HISTORIC PRESERVATION COMMISSION S s MINUTES g THURSDAY, JANUARY 17, 2013 OA'b OP'ri�'9� CALL TO ORDER A regular meeting of the La Quinta Historic Preservation Commission was called to order at 3:00 p.m. by Chairperson Redmon. Chairperson Redmon led the Commission in the Pledge of Allegiance. PRESENT: Commissioners Kevin Maevers, Skip Morris, Leila Namvar, Maria Puente, and Chairperson Peggy Redmon ABSENT: None STAFF PRESENT: Planning Manager David Sawyer and Secretary Monika Radeva PUBLIC COMMENT - None CONFIRMATION OF AGENDA-- Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Commissioners Morris/Puente to approve the Historic Preservation Commission Minutes of November 15, 2012, as submitted. Motion passed unanimously. BUSINESS SESSION Presentation by Mr. Hal Rover, Member of the Board of Directors and past President of the Historical Society of Palm Desert. Planning Manager David Sawyer introduced Mr. Hal Rover, Member of the Board of Directors and past President of the Historical Society of Palm Desert. Mr. Rover introduced Mr. Brett Romer, also a past President of the Historical Society of Palm Desert, who was assisting him with the presentation, and HISTORIC PRESERVATION COMMISSION MINUTES 1 JANUARY 17, 2013 said they were both very pleased to be able to share the history of the City of Palm Desert with the Commission. Mr. Rover gave a presentation on how the City of Palm Desert originated touching upon as early as the 1850s when the State of California was declared a free state of the United States of America and was divided into twenty-seven counties. At that time, the land that would become the City of Palm Desert was placed under the jurisdiction of San Diego County. He gave an overview of the history of the Coachella Valley, the installation of the railroad through the City of Indio in 1876, providing transportation through the area and thus allowing for its economic growth. He stated that the date farms had begun to flourish by the 1890s. Mr. Rover said the desert area of the Coachella Valley was founded by the Henderson family, mainly by Clifford and Randall Henderson, as well as their sister and two other brothers. The family was originally from the State of Iowa with Randall Henderson moving to Northern California as early as 1907. Both Clifford and Randall Henderson moved permanently to the desert area right after World War II in 1948, purchased 16,000 acres of land within the current city limits of Palm Desert, and built a 17,000 sq. ft. building housing the Desert Magazine Publishing Company, a Museum, etc., and the Shadow Mountain Club. Mr. Rover gave a general overview of the development of the Coachella Valley mentioning the first Fire Station on Portola Avenue in Palm Desert, which opened in 1951, the founding of College of the Desert in 1958, and the City of Palm Desert in 1973. The Commission thanked Mr. Rover and Mr. Romer for the presentation and said they were very pleased with the information. CORRESPONDENCE AND WRITTEN MATERIAL - None REPORTS AND INFORMATIONAL ITEMS: 1 . Reminder of Special Joint City Council meeting of January 22, 2013, at 5:00 p.m. — change of location to the La Quinta Library. COMMISSIONER ITEMS • Commissioner Maevers shared with the Commission that the University of Phoenix is launching a brand new program in March 2013 — Bachelor of HISTORIC PRESERVATION COMMISSION MINUTES 2 JANUARY 17. 2013 Science in Environmental Science, as well as additional Bachelor and Master programs in the fields of Alternative Energy and Sustainability, etc. • Commissioner Redmon shared with the Commission that her adobe house located in the La Quinta Cove has been selected to be part of a tour put together by the La Quinta Historical Society regarding the history of the City of La Quinta. • Commissioner Leila Namvar introduced herself as the newly appointed Commissioner and gave a brief summary of her background, qualifications, and experience. • Commissioner Redmon shared with the Commission that the City of La Quinta now featured a metal horse statue by Ricardo Arroyo Breceda, placed on a private property located at the end of Avenida Bermudas in the La Quinta Cove. She briefly spoke about the artist and his work. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Puente/Morris to adjourn this meeting at 4:05 p.m. Motion passed unanimously. Respectf Illy sub fitted, MDNIKA RADEVA, Sec etary City of La Quinta, California HISTORIC PRESERVATION COMMISSION MINUTES 3 JANUARY 17, 2013 REPORTS/INFORMATIONAL ITEM: 24 °¢ HISTORIC PRESERVATION COMMISSION S s MINUTES g THURSDAY, FEBRUARY 21, 2013 OA'b OP'ri�'9� CALL TO ORDER A regular meeting of the La Quinta Historic Preservation Commission was called to order at 3:05 p.m. by Commissioner Puente. Commissioner Puente led the Commission in the Pledge of Allegiance. PRESENT: Commissioners Kevin Maevers, Skip Morris, Leila Namvar, and Maria Puente ABSENT: Chairperson Peggy Redmon STAFF PRESENT: Planning Manager David Sawyer and Secretary Monika Radeva PUBLIC COMMENT - None CONFIRMATION OF AGENDA-- Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Commissioners Morris/Maevers to approve the Historic Preservation Commission Minutes of January 17, 2013, as submitted. AYES: Commissioners Maevers, Morris, Namvar, and Puente. NOES: None ABSENT: Chairperson Redmon. ABSTAIN: None BUSINESS SESSION Presentation on "Preserving the Past to Educate for the Future" by Priscilla H. Porter, Member of the Board of Trustees of the Coachella Valley History Museum. Planning Manager David Sawyer introduced Ms. Porter. She gave a brief overview of her background, experience, and qualifications. HISTORIC PRESERVATION COMMISSION MINUTES 1 FEBRUARY 21, 2013 Ms. Porter talked about the following subjects: • The museum's annual publication, which usually mirrors the topic of the museum's heritage hall. • The Cahuilla garden at the museum established to help educate children about the plants predominantly used by the Cahuilla Indians. • The museum's daily operations guidebook. • The Indio Women's Club — the first women's club in the Coachella Valley, which celebrated its one hundred year anniversary last year. • The story behind the middle center line on the road and Ms. June Robertson, the first Coachella Valley woman -doctor in 1904, who moved to the valley because her husband suffered from tuberculosis. She was appointed by the Bureau of Indian Affairs as the first Indian doctor for the Coachella Valley's five Indian reservations. • The Junior Historian Program — an after school program offered by the museum, and held on Mondays and Wednesdays from 3:30 p.m. to 5:30 p.m. The program focuses on educating children about the history of the Coachella Valley. Ms. Porter briefly explained some of the activities the children participate in and shared a few photos. In the fall, the children learn about the geography of the Coachella Valley and the Cahuilla Indians, and they create a mural depicting life in the village. • The Museum's Living History Festival, this year scheduled for March 16, 2013 — children study bio-sketches and become living statues of historically important people to the Coachella Valley who helped shape and grow it to what it is today. Ms. Porter inquired about the difference between the La Quinta History Museum, the La Quinta Historical Society, and the La Quinta Historic Preservation Commission. Planning Manager Sawyer explained how the three organizations were different from each other and how they work together. The Commission thanked Ms. Porter for the presentation and said they were very pleased with the information she provided. HISTORIC PRESERVATION COMMISSION MINUTES 2 FEBRUARY 21.2013 2. Discussion of the Special Joint City Council meeting of January 22, 2013 The Commission briefly discussed the items addressed at the Special Joint City Council meeting and noted that they found such joint meetings to be very beneficial and informative. CORRESPONDENCE AND WRITTEN MATERIAL La Quinta Historical Society Annual Membership Letter. REPORTS AND INFORMATIONAL ITEMS: 1. Reminder of Tour of Sunnylands Estate scheduled for Wednesday, March 20, 2013, at 2:00 p.m. COMMISSIONER ITEMS — None ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Maevers/Namvar to adjourn this meeting at 3:55 p.m. AYES: Commissioners Maevers, Morris, Namvar, and Puente. NOES: None ABSENT: Chairperson Redmon. ABSTAIN: None Respectfully su mitted, I J V MONIKA RADEVA, Secretary City of La Quinta, California HISTORIC PRESERVATION COMMISSION MINUTES 3 FEBRUARY 21, 2013 REPORTS & INFORMATIONAL ITEMS: 25 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, FEBRUARY 11, 2013 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:30 p.m. by Chairperson Fitzpatrick. PRESENT: Commissioners Blakeley, Engel, Fitzpatrick, Lawrence, and Leidner. STAFF PRESENT: Community Services Director Edie Hylton, Golf & Parks Manager Steve Howlett, and Senior Secretary Angela Guereque. Commissioner Engel led the Pledge of Allegiance. PUBLIC COMMENT - None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Leidner/Blakeley to confirm the agenda as submitted. Motion passed unanimously. PRESENTATIONS Presentation by Judy May with INCIGHT Incight's mission is to empower people with disabilities to become contributing members of society. Through several dynamic programs focused in the areas of Education, Employment, Networking and Independence Incight creates valued and respected members of our community who live their lives without limits. It's about becoming a doctor when you are hearing impaired Or owning your own company Or riding in the Tour de Palm Springs when you have no legs It's about returning to college after a bullet took away your independence Or making a new friend who understands your challenges It's about moving beyond your boundaries through education, employment, independence, and networking COMMUNITY SERVICES COMMISSION MINUTES FEBRUARY 11, 2013 APPROVAL OF MINUTES Motion — A motion was made by Commissioners Lawrence/Leidner to approve the January 14, 2013 Community Services Commission Minutes as submitted. Motion passed unanimously. BUSINESS SESSION 1 . Two Commissioners to Assist the Civic Center Art Purchase Committee Director Hylton presented the staff report. Motion — A motion was made by Commissioners Blakeley/Lawrence to appoint Commissioners Engel/Leidner to assist the Civic Center Art Purchase Committee to select Civic Center Art during the La Quinta Arts Festival. Motion passed unanimously. 2. Participation for the City Birthday Party and Community Picnic Director Hylton presented the staff report. Motion — A motion was made by Commissioners Blakeley/Leidner to appoint Commissioners Engel/Lawrence to work at the City booth for the City Birthday Party and Community Picnic. Motion passed unanimously. REPORTS AND INFORMATION ITEMS 1 . December 2012 Department Report 2. Report from Commissioners Regarding Meetings Attended 3. Calendar of Monthly Events ADJOURNMENT There being no further business, it was moved Blakeley/Lawrence to adjourn the meeting at 6:12 p.m unanimously. F(app' ectf liy u itt d, V L E, o c tary City of La Quin a, California by Commissioners Motion passed COMMUNITY SERVICES COMMISSION MINUTES FEBRUARY 11, 2013 Report and Informational Item: 26 INVESTMENT ADVISORY BOARD MINUTES WEDNESDAY. APRIL 10, 2013 CALL TO ORDER A regular meeting of the La Quinta Investment Advisory Board was called to order at 4:04 p.m. by Chairman Blum. PRESENT: Board Members Mortenson, Blum, Spirtos and Donais ABSENT: Board Member Park STAFF PRESENT: Finance Director, Robbeyn Bird and Senior Secretary, Vianka Orrantia PUBLIC COMMENT — None CONFIRMATION OF AGENDA — Confirmed APPROVAL OF MINUTES Approval of the Minutes of March 13, 2013 Motion — A motion was made by Board Members Spirtos/Mortenson to approve the Investment Advisory Board Minutes of March 13, 2013, as amended with the addition of two commas on page 1, under Call to Order, behind Board Members Mortenson and Spirtos names. Motion passed unanimously. CONSENT CALENDAR ITEMS 1 . Transmittal of Treasury Report for February 2013 Ms. Bird presented and reviewed the staff reports for the month of February 2013. Motion — A motion was made by Board Members Spirtos/Mortenson to review, receive and file the Treasurer's Report for February 2013 as amended with a correction on page 6 to the calculation formula under the "Realized Gain" column. Motion passed unanimously. INVESTMENT ADVISORY MINUTES 1 April 10, 2013 BUSINESS SESSION 1. Consideration of Fiscal Year 2013/2014 Investment Policy and Work Plan Items Ms. Bird presented and reviewed the revised Investment Policy according to the California APT Standards. Ms. Bird further advised that upon approval of the Investment Policy, and at the direction of the Board, the policy would be forwarded to the California APT Standards for certification. The Board and staff reviewed the attached Investment Policy and changes/additions/deletions are shown in "strikeout" form. Motion — It was moved by Board Members Mortenson/Spirtos to continue the review of the 2013/2014 Investment Policy and Work Plan Items. Motion carried unanimously. CORRESPONDENCE AND WRITTEN MATERIAL 1. Month End Cash Reports for March 2013 and the Pooled Money Investment Board Reports for February 2013 Ms. Bird presented the staff reports for March 2013 and the Pool Money Investment Board Reports for February 2013. Noted and Filed. BOARD MEMBER ITEMS Board Member Spirtos advised the Board of the upcoming Housing Element Update Workshop shortly after the Investment Advisory Board meeting beginning at 5:30 p.m. to 8:00 p.m. as well as the City of La Quinta's 31 n Birthday Celebration on April 27, 2013 beginning at 10:00 a.m. at the Civic Center Campus. Ms. Bird updated the Board on the City's status with the State Department of Finance. ADJOURNMENT There being no further business, it was moved by Board members Mortenson/Donais to adjourn this meeting at 4:40 p.m. Motion passed unanimously. INVESTMENT ADVISORY MINUTES 2 April 10, 2013 Respectfully submitted, Vianka Orrantia, Senior Secretary City of La Quinta, California INVESTMENT ADVISORY MINUTES 3 April 10, 2013 MAY 21 MAY 22 MAY 27 JUNE 4 JUNE 5 JUNE 18 JUNE 19 JULY 2 JULY 3 JULY4 JULY 16 JULY 17 DEPARTMENT REPORT: 3 CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING OVERSIGHT BOARD MEETING MEMORIAL DAY- CITY HALL CLOSED CITY COUNCIL MEETING OVERSIGHT BOARD MEETING CITY COUNCIL MEETING OVERSIGHT BOARD MEETING CITY COUNCIL MEETING OVERSIGHT BOARD MEETING INDEPENDENCE DAY - CITY HALL CLOSED CITY COUNCIL MEETING OVERSIGHT BOARD MEETING 1 2 3 4 Apr 2033 „ Jun 2013 S M .T Y T F S'. S M'.T"W T, )!� S 10:OOAMALRC 7:00AM-11:00 4:00 PM AM Document Shred Day ' 1 2 31 4 5 '6 7 8 9 70 II 12, 13- 2 3 5 6 7- 8 Investment Advisory Board 1415'16 77 IS 3920 .9 10 ;11, 12 13 14 15, - 21� 22 23 24 25 26 27:' 16 17,:18 7A 20 21 M' 28 29�30 23 24 25 26 27 28 29, 30 5 6 7 8 9 10 11 9:30AM CVAG City Council 9:00 AM Riv. Cf. 11:00AMCVAG Transportation- Meeting Transportation- Converstation- Evans Henderson Evans 2:00 PM Oversight 12:00 PM Energy I Board- Envtmnental- Evans CANCELLED 12 13 14 15 16 17 18 Mothers Day 10:OOAM Pub. 7:00 PM 8:00AMCV 3:00 PM e:OOAM Safety- Planning Economic Ptnr- Historic Convention& Henderson Commission Franklin Preservation VISROM Bureau -Evans 3:00 PM Mrs. 10:00AM CVAG Conservancy- Homeless- Fmnklin Osborne 5:30 PM 4:00 PM Community Investment Services Advisory Board 19 20 21 22 23 24 25 City Council 12:00 PM Sunhne - Meeting Adolph 2.00 PM Oversight Board - I26 27 2 29 30 31 PMExea 7:OOPM Cmte.-Adoph Planning CITY HALL Commission CLOSED- MEMORIAL DAY JUNE 2013 I 2 3 4 S 6 7 8 g:30AMCVAG City Council 10:OOAMALRC Transportation- Meeting Evans 2:00 PM Oversight Board- 4:00 PM Investment Advisory Board 9 10 11 12 13 14 IS 10°O^Nb.sky- Henderson 7:00 PM 9:00 AM Riv. Ct. 11:00 AM CVAG Fla Da 9 y Planning Transportation- Converstagon- 3:00 PM Mt. Commission Henderson Evans COnwmnc -Fra Nin 12:00 PM Energy / Envimnental- 530PMCo.niy &M.. Evans - 16 17 18 19 20 21 22 Fathers Day City Council Bi00A1AM" F.Mlin cMr 3:00 PM 9:00AM Meeting Historic Convention & 1amnMCvac Homdeea -oelwme Preservation Visitors Bureau -Evans ' 2UYPMWersipMBmN- a:aOPM imgm,nrc AMIeary6oeN 23 24 25 26 27 28 29 4:30 PM Exea 7:00 PM 12:00 PM Sunline - Cmte.-Adoph Planning Adolph Commission 1130 JULY 2013 77su7riday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 S 6 9:30AM CVAG City Council 10:00AM AIRC Transportation - Meeting 2:00 PM Oversight Evans Board V 200 PM Oversight Board - 4:00 PM Imeshnart CITY HALL CLOSED- - . AMisoryBoard NDEPENDENCE DAY 7 8 9 10 11 12 13 10:00AM Pub. 7:00 PM 9:00 AMRiv. Ct. 11:00 AM CVAG Safety- Planning Transportation- Converstation- Henderson Commission Henderson Evans 3:00 PM Mtns 12:00 PM Energy / Conservancy- EnAmnental- FranNin Evans 5:30 PM Community Services 14 15 16 17 18 19 20 City Council MC Emno cPTA aW_F �w� 3:00 PM g:OOAM Meeting Historic Convention & °eOAM rvAe B°^"�� -oseome Preservation Visitors Bureau -Evans '1:CO PM OvasigMecaN 3:o0 PM Ovm5igM6mN- 4 MPM Imeah FMhcry6odN 21 22 23 24 25 26 27 4:30 PM Exec. 7:00 PM 12:00 PM Sunline - Cmte.-Adolph Planning Adolph Commission 1128 129 130 131 DEPARTMENT REPORT: verbal TO: Honorable Mayor and Members of the City Council FROM: Susan Maysels, City Clerk DATE: May 21, 2013 SUBJECT: City Council Summer Meeting Schedule In previous years, the City Council has approved a modified summer meeting schedule, holding only one City Council meeting during August and/or September. This year, one July meeting is very light and may also be cancelled if the canal pipe design option is selected. If it is the Council's pleasure to reduce its summer meeting schedule, direction to the City Clerk to cancel one or more regular meetings would be in order. The regular meetings scheduled for July, August and September 2013 are as follows: July 2.................. need for meeting depends on canal option selected July 16 August 6 August 20............ traditionally cancelled September 3......... traditionally cancelled September 17 Staff would appreciate receiving direction from the City Council in order to schedule public hearings and other matters for future meetings. DEPARTMENT REPORT: 4 Y,cG�s ��5w TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: May 21, 2013 SUBJECT: Community Services Department Report for April 2013 Upcoming events of the Community Services Department for June 2013: Daily Activities *Computer Lab *Duplicate/Social Bridge *Mah Jongg * Qu i Iters *Movie Time *Wii Bowling/Golf Excursions Getty Villa Malibu Fitness *Morning Workout *Mat Pilates *Zumba Gold *Chair Yoga *Yoga for Health Yoga AM & PM, Library Zumba, Senior Center R.A.D. for Women Basic Physical Defense, Senior Center Leisure *Social Dance Fusion *Acrylic Landscape *AARP Safe Driver *Let's Make Jewelry Dance, Play, and Pretend, La Quinta High School & Fitness Classroom Hip Hop, La Quinta High School Belly Dancing, La Quinta High School Sports Karate/Taekwondo, Senior Center Summer Golf Tour Indian Canyons, North Course Terra Lago, South Course Escena Golf Club Tahquitz Creek, Resort Course Indian Springs Golf Club Events *Summer Solstice Luncheon *Senior Center class or activity Community Services Department Attendance Report for April 2013 Summary Sheet Variance Sessions Per Month Program 2013 2012 2013 2012 Leisure Classes 96 208 -112 39 84 Special Events 1800 3800 -2000 1 2 Sports 301 588 -287 24 23 Senior Center 1181 1335 -154 144 113 Total 3,378 5,931 -2,553 208 222 Senior Services Senior Center 318 291 27 32 20 Total 318 291 27 32 20 Sports User Groups La Quinta Park AYSO 200 300 -100 23 24 La Quinta Youth & Sports 100 150 -50 18 17 Desert Boot Camp 50 50 0 10 10 Sports Complex LQ Youth & Sports Assoc. 700 850 -150 24 18 Colonel Mitchell Paige Havoc FC 20 20 0 9 8 Facility/Park Rentals Senior Center (Private Party) 250 300 -50 2 2 (Sunday Church) 300 375 -75 4 5 Museum Meeting Room 250 0 250 5 0 Library Classroom 780 600 180 13 10 Civic Center Campus (Private Party) 550 600 -50 2 1 Park Rentals La Quinta Park 200 250 -50 4 5 Fritz Burns Park 100 50 50 2 1 Total 3,500 3,545 -45 116 101 Total Programs 7,196 9,767 -2,571 356 343 Volunteer Hours Senior Center 1 2271 293 -66 Total Volunteer Hours 1 2271 293 -66 Community Services Department Program Report for April 2013 2013 2012 2013 2012 Participants Participants Variance Meetings Meetings Leisure Classes -1 Zumba 14 23 -9 9 8 Karate/Taekwondo 4 - 8 (Beg.) 21 25 -4 9 9 Karate/Taekwondo 4- 8 (Inter.) 39 35 4 9 9 Karate/Taekwondo 9 & up 18 36 -18 9 9 Dance, Play & Pretend 4 7 -3 3 3 Totals 96 126 -30 39 38 2013 2012 2013 2012 Participants Participants Variance Meetings Meetings Special Events City Picnic 1800 3000 -1200 1 1 Totals 1800 3000 -1200 1 1 2013 2012 2013 2012 Participants Participants Variance Meetings Meetings Sports Open Gym Basketball 197 409 -212 14 13 Open Gym Volleyball 54 127 -73 4 4 Guided Cove Hike 11 0 11 1 0 Nature Walks 14 12 2 1 1 Y' Rookies T-Ball 25 35 -10 4 4 Totals 301 583 -282 24 22 Community Services Totals 1 2,1971 3,709 -1,512 64 61 '1 Leisure classes: No classes in the following areas - Acrylic Painting, Ballet/Tap 4-6, Pre -Ballet/ Jazz 3-5, Color & Collage, Beg. Ballet, Yoga AM/PM, Adobe Photo Basic, Beg. Computer, Italian for Everyone, and Jazzercise. The Activities Guide was not mailed this year and the Summer Mailer came out in May. Community Services Department Monthly Revenue Report for April 2013 Monthly Revenue - Facility Rentals 2013 2012 Variance Library $ - $ $ - Museum $ 962.50 $ - $ 962.50 Senior Center $ 1,125.00 $ 1,425.00 $ (300.00) Parks $ 1,325.00 $ 637.50 $ 687.50 Sports Fields $ 699.00 $ 928.00 $ (229.00) Monthly Facility Revenue $ 4,111.50 $ 2,990.50 $ 1,121.00 Monthly Revenue Senior Center $ 3,319.00 $ 4,062.00 $ (743.00) Community Services xi $ 3,888.00 1 $ 8,986.00 1 $ (5,098.00) Total Revenue $ 7,207.00 1 $ 13,048.00 1 $ (5,841.00) Revenue Year to Date Facility Revenue $ 29,306.00 $ 27,687.50 $ 1,618.50 Senior Center $ 37,087.50 $ 32,075.50 $ 5,012.00 Community Services $ 50,035.00 $ 63,799.50 $ (13,764.50) Total Revenue to Date $ 116,428.50 $ 123,562.50 $ (7,134.00) "1 More leisure enrichment classes offered in April 2012. Senior Center Attendance Senior Center Program Report for April 2013 Participation Participation Variance Meetings Meetings 2013 2012 2013 2012 Senior Activities AARP Safe Driver 16 18 -2 1 1 Craft Time w/ DRD Tiny Tot Program 29 0 29 1 0 Computer Lab 18 0 18 9 0 Fit, Fun & Fabulous 57 0 57 1 0 Golden Tones 24 33 -9 3 4 Mah Jongg 47 41 6 5 4 Monthly Birthday Party 45 50 -5 1 1 Movie Time 39 70 -31 3 4 Putting Action & Wii Bowling 45 14 31 8 4 Quilters 46 28 18 4 4 Tai Chi Chuan (Free) 55 0 55 5 0 Tennis 110 118 -8 9 8 Ukulele Players 74 58 16 9 7 Volunteer Recognition Luncheon 61 71 -10 1 1 Woodcarvers 34 37 -3 4 4 Senior Activity Total 700 538 162 64 42 Senior Leisure Classes/Programs Acrylic Landscapes 14 12 2 4 1 Bridge: Duplicate, Social & Party 323 412 -89 18 19 Chair Yoga 12 6 6 4 4 Exercise (Morning Workout) 30 31 -1 13 13 Film Discussion Group 21 0 21 1 0 Hooked on Loops 5 13 -8 4 5 Jewelry Making 19 0 19 5 0 Mat Pilates 15 30 -15 13 13 Social Dance Fusion 4 9 -5 1 4 Yoga for Health 10 7 3 4 4 Zumba Gold 28 0 28 13 0 Senior Leisure Classes Total ' 481 520 -39 80 63 TOTAL SENIOR ACTIVITIES/PROGRAMS 1181 1058 123 144 105 Senior Social Services AARP Taxes 32 32 0 4 9 FIND 199 203 -4 9 10 HICAP/ICLS 7 3 4 7 1 Financial/Bereavement & Alzheimer's Groups 14 12 2 7 9 Notary/Legal/Lobby 29 6 23 5 2 Volunteers 37 31 6 n/a n/a TOTAL SENIOR SERVICES i 318 2871 311 32 31 SENIOR CENTER TOTAL 1 14991 13451 1541 1761 136 1 Senior Leisure Classes/Proarams: No classes in the following areas - ACBL bridge group, Intermediate Bridge, Digital Camera, Color Collage Writing . Parks Activities Updates For April 2013 The shade cover over the playground at Adams Park was altered this month. Vandals continuously disconnected one of the corners of the shade cover and stretched -out the fabric. The shade cover has been altered so shade is still provided but the connecting points of the shade cover are not as easily accessible. The eight containers for the Community School Garden were delivered to Benjamin Franklin Elementary School. The compost for the Community School Garden was donated by and delivered to the school by Burrtec Waste Management. City staff and school staff are working together to get the containers ready for planting. The interactive water feature at La Quinta Park has opened for the season. The water feature will be on from 9 a.m. to sunset seven days a week. Users of the water feature are reminded that the water feature cannot be reserved with a pavilion rental. The water feature is available for the public and rental of the pavilion does not guarantee the water feature will be working on a reservation date. The Friends of the La Quinta Library are purchasing security cameras for the north hallway in the Library. The hallway provides access to the restroom, Chamber of Commerce offices, and the north exit but is not visible to employees working at the front desk. The Friends of the Library have volunteered to purchase and maintain the security cameras for the Library. La Quinta Community Fitness Center Counts for April 2013 Day Memberships Sold Rubys Sold Sapphires Sold Diamonds Sold Walk-ins Sold Daily Counts Daily Totals 1 8 2 164 174 2 7 3 82 92 3 12 7 166 185 4 8 1 3 150 162 5 9 5 104 118 6 2 3 53 58 7 0 8 8 6 200 214 9 8 4 158 170 10 11 5 127 143 11 5 3 117 125 12 10 5 136 151 13 3 2 29 34 14 0 15 7 2 148 157 16 16 1 188 205 17 11 5 171 187 18 4 5 157 166 19 8 3 123 134 20 2 47 49 21 0 22 10 4 127 141 23 6 3 123 132 24 12 5 155 172 25 9 8 129 146 26 7 2 142 151 27 4 4 48 56 28 0 29 7 1 1 3 178 188 30 9 2 147 158 31 0 AVG 7.81 #DIV/0I 0 0 3.80 129.58 103.8 TTL _JIM0 0 1 0 95 3369 3668 The Gems symbolize the Wellness System Fees Ruby Level = $50.00 Self -Directed Program; One Year -Key Use Sapphire Level = $175.00 All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Designed Program by Personal Training Staff; Post -Fitness Assessment Test Diamond Level = $295.00 All Ruby and Sapphire Level Benefits; Three Additional Personal Training Session, • Members Sold is the # of memberships sold that day. • Walk-ins are people without membership cards that are paying a daily $5 fee. • Daily counts are the # of Members coming into the center that have had their membership cards scanned by us. 0 The totals at the end of each row is the total of all of the above transactions for the day. Department Report: 5 / _r_Q•� ok 0 c&ht 4 4 Qu!Kz F� E� 9w5 y OF TIC TO: Honorable Mayor and Members of the City Council FROM: Les Johnson, Community Development Director DATE: May 21, 2013 RE: Community Development Department Report — April 2013 Attached please find the following data for the Planning, Building, and Code Compliance Divisions for the month of April 2013: • Exhibit A — Planning Division monthly report outlining 23 new cases in process by staff, 15 plan checks, and 6 Cove plan checks • Exhibit B — Planning Commission activity report identifying 290,408 square feet of commercial space approved during the current fiscal year • Exhibit C — Building permit statistics showing year-to-date building permit valuation of $16,849,070, which includes the issuance of 507 building permits • Exhibit D — Code Compliance statistical report showing 72 initiated cases, 53 completed cases, and $1,190 generated revenue by garage sale permits • Exhibit E — Animal Control statistical report identifying 335 cases handled by the division EXHIBIT # A PLANNING DIVISION DEPARTMENT REPORT APRIL 2013 PROJECT TYPE DESCRIPTION Appeal 0 submitted Conditional Use Permits 0 submitted Development Agreements 0 submitted Environmental Assessments 2 submitted Final Landscaping Plans 0 submitted General Plan Amendment 1 submitted Minor Adjustments 0 submitted Minor Use Permits 0 submitted Modification By Applicant 3 submitted Preliminary Review 0 submitted Sign Permits — Temporary Signs 0 submitted Sign Permits 5 submitted Site Development Permits 2 submitted Specific Plans 1 submitted Street Name Change 0 submitted Tentative Parcel Maps 0 submitted Tentative Tract Maps 0 submitted Temporary Use Permits 8 submitted Village Use Permits 0 submitted Zone Change 0 submitted Zoning Ordinance Amendments 1 submitted TOTAL 23 NEW CASES SUBMITTED INSPECTIONS AND PLAN CHECKS Subdivision/SDP, etc. Plan checks Cove Checks 15 performed 6 performed Lv!j EXHIBIT # B PLANNING COMMISSION ACTIVITY JULY 1, 2012 TO APRIL 30, 2013* * PROJECT TYPE DESCRIPTION Architectural Design Review 0 submitted Appeal 2 submitted Conditional Use Permits 6 submitted Development Agreements 1 submitted Environmental Assessments 2 submitted Final Landscaping Plans 0 submitted General Plan Amendment 2 submitted Modification by Applicant 0 submitted Right -of -Way Vacation 0 submitted Sign Permits 1 submitted Site Development Permits 2 submitted Specific Plans 1 submitted Street Name Change 0 submitted Tentative Parcel Maps 1 submitted Tentative Tract Maps 0 submitted Village Use Permits 1 submitted Zone Change 2 submitted Zoning Ordinance Amendments 3 submitted TOTAL NUMBER OF RESIDENTIAL UNITS APPROVED 0 TOTAL COMMERCIAL SQUARE FOOTAGE APPROVED 290,408 * *No Planning Commission Meetings were held in August and December 2012, and in January and March 2013 M 3 EXHIBIT # C CITY OF LA QUINTA BUILDING PERMIT STATISTICS Month 2013 Permits Issued Total Valuation (dollars) SFD Total 2012 Permits Issued Total Valuation (dollars) SFD Total 2011 Permits Issued Total Valuation (dollars) SFD Total January 17 101 4,930,327 2 80 1,679,690 3 109 4,132,179, February 6 98 2,712,921 4 94 3,011,690 3 95 2,690,022 March 5 139 2,492,952 2 140 15,333,211 5 101 2,377,069 April 16 169 6,712,870 5 119 3,711,806 3 10413,315,293 May 0 0 0 7 129 4,625,150 5 128 4,131,790 June 0 0 0 5 119 4,456,327 7 141 4,106,444 July 0 0 0 2 1191 2,242,503 2 106 3,622,237 August 0 0 0 10 162 7,705,759 11 112 2,124,649 September 01 0 0 8 95 1,897,661 5 1071 3,842,435 October 0 0 0 8 183 6,513,434 0 127 2,204,746 November 0 01 0 8 89 3,170,354 5 104 2,004,095 December 0 0 0 0 69 1,802,1301 2 81 3,311,055; Total 44 507 16,849,070 611 1,398 56,149,715 41 1,324 37,862,014 M x 00 ft 0 10 CITY OF LA QUINTA APPLICATION TYPE AC ADDITION - COMMERCIAL AR ADDITION - RESIDENTIAL BLCK WALL/FENCE DEMO DEMO - COMML/OTHER DSF DEMO - SINGLE FAMILY ELEC ELECTRICAL GRES GARAGE - RESIDENTIAL MECH MECHANICAL PAT PATIO COVER - RESIDENTIAL PLBG PLUMBING RC REMODEL COMMERCIAL RER REMODEL - RESIDENTIAL RPL POOL - RESIDENTIAL RR RE -ROOF SFD DWELLING - SINGLE FAMILY DETACHED SIGN SIGN SOL SOLAR SOTB STRUCTURES OTHER THAN BUILDINGS SPIN SPECIAL INSPECTION PERMIT STATISTICS BY APPLICATION TYPE FOR THE PERIOD 4/01/13 THRU 4/30/13 FOR ISSUED PERMITS OF ALL PERMIT TYPES DEPARTMENT BUILDING & SAFETY ---- ------- THIS PERIOD ------------ - SAME PERIOD PREV YEAR -- APPLS PERMITS APPL VALUATN FEES APPLS PERMITS APPL VALUATN FEES 1 2 19891 382.70 0 0 0 .00 2 7 41000 847.65 5 16 79700 1819.03 22 22 75937 1301,00 27 28 152187 1919.25 0 0 0 .00 1 1 12000 45.00 0 0 0 .00 1 1 29000 45.00 6 6 7175 209.88 6 6 5950 183.63 1 4 13986 400.01 0 0 0 .00 46 47 396479 2369.49 28 30 267868 1343.21 9 13 60046 1449.45 6 7 27772 733.43 20 20 24955 526.93 4 5 14400 151.88 4 16 1420000 10366.37 2 8 125000 2006.76 5 16 130700 2260.24 12 21 71500 1857.16 22 87 766243 13785.25 12 43 288535 5800.61 4 4 49222 120.00 3 3 16250 120.00 16 80 3473591 33923.47 5 25 2513544 23572.34 0 0 0 .00 1 1 2000 30-00 7 15 214045 455.43 2 4 83000 112.52 4 8 19600 530.18 2 5 21000 475.95 0 0 0 .00 2 2 2100 200.00 TOTALS: 169 347 6712870 68928.05 119 206 3711806 40415.77 EXHIBIT # D 2013 Code Compliance Statistical Report ABATEMENTS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Year To Date: NUISANCE ABATEMENTS Property Maintenance Started 29 66 26 41 0 0 0 0 0 0 0 0 162 Completed 104 71 1 59 19 0 0 0 0 0 0 0 0 253 Zoning Code Violations Started 6 9 0 16 0 0 0 0 0 0 0 0 31 Completed 16 15 21 19 0 0 0 0 0 0 0 0 71 WEED ABATEMENTS Started 7 1 2 3 0 0 0 0 0 0 0 0 13 Completed 4 3 0 0 0 0 0 0 0 0 0 0 7 VEHICLE ABATEMENTS Started 3 5 5 6 0 0 0 0 0 0 0 0 19 Completed 12 7 4 9 0 0 0 0 0 0 0 0 32 BUILDING CODE VIOLATIONS Started 3 5 0 6 0 0 0 0 0 0 0 0 14 Completed 7 7 3 6 0 0 0 0 0 0 0 0 23 Total Started 48 86 1 33 72 0 0 0 0 0 0 0 0 239 Total Completed 143 103 1 87 53 0 0 0 0 0 0 0 0 386 Case Follow -Ups 199 23 1 39 50 0 0 0 0 0 0 0 0 311 BUSINESS LICENSE INSPEC Started 0 1 0 0 0 0 0 0 0 0 0 0 1 Completed 2 0 1 2 0 0 0 0 0 0 0 0 5 GARAGE SALE PERMITS 67 94 118 119 0 0 0 0 0 0 0 0 398 GOLF CART PERMITS 3 0 1 2 0 0 0 0 0 0 0 0 6 HOME OCCUPATION INSPEC 3 7 5 9 0 0 0 0 0 0 0 0 24 MASSAGE PERMITS 2 0 1 1 0 0 1 0 0 0 0 0 0 4 POOL DRAINING PERMITS 4 1 6 11 0 0 1 0 0 0 0 1 0 1 0 22 J'Please note that the new software doesn't show accurate statistics Tor the case Tollow-ups. �9-9.j M I �. r= EXHIBIT # E 2013 Animal Control Statistical Report ANIMAL PICK-UPS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Year To Date Dogs Alive 22 14 19 16 0 0 0 0 0 0 0 0 71 Dead 1 0 3 5 0 0 0 0 0 0 0 0 9 Owner Turn In (OTI) 0 1 0 0 1 0 0 0 0 0 1 0 1 0 0 1 Cats Alive 7 8 5 58 0 0 0 0 0 0 0 0 78 Dead 4 5 6 11 0 0 0 1 0 1 0 1 0 0 0 26 Owner Turn In (OTI) 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Animals Alive 3 1 7 16 0 0 0 0 0 0 0 0 27 Dead 4 2 8 6 0 0 0 0 0 0 0 0 20 Owner Turn In (OTI) 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Animal Pick -Ups Alive 32 23 41 90 0 0 0 0 0 0 0 0 186 Dead 9 7 17 22 0 0 0 0 0 0 0 0 55 Owner Turn In (OTI) 0 1 0 0 0 0 0 0 0 0 0 0 1 Total Animals Removed 41 31 58 112 0 0 0 0 0 0 0 0 242 INCIDENTS HANDLED Bite Reports 0 0 6 1 0 0 0 0 0 0 0 0 7 Animal Trap Set Ups 1 10 12 2 0 0 0 0 0 0 0 0 25 Cruelty to Animals 0 1 2 1 0 0 0 0 0 0 0 0 4 Vicious Animal Restraining 0 1 3 0 0 0 0 0 0 0 0 0 4 Zoning 0 0 0 0 0 0 0, 0 0 0 0 0 0 Lost/Found 0 1 0 0 0 0 0 0 0 0 0 0 1 Outside Agency 0 1 0 0 0 0 0 0 0 0 0 0 1 Other 94 72 127 179 0 0 0 0 0 0 0 0 472 Total Incidents Handled 95 86 160 183 0 0 0 0 0 0 0 0 514 VIOLATIONS Dogs at Large 10 24 24 31 0 0 0 0 0 0 0 0 89 Noise Disturbance 8 3 2 0 0 0 0 0 0 0 0 0 13 Animal Welfare 0 3 5 1 0 0 0 0 0 0 0 0 9 License Violation 12 1 10 3 0 0 0 0 0 0 0 0 26 Other 6 13 5 5 0 0 0 0 0 0 0 0 29 Total Violations 36 44 46 40 0 0 0 0 0 0 0 0 166 Total Monthly Incidents 172 161 254 335 0 0 0 0 0 0 0 0 922 rn Department Report: 6A OFTI TO: Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: May 21, 2013 SUBJECT: PUBLIC WORKS DEPARTMENT REPORT FOR APRIL 2013 1 . To date, the City's GORequest reporting system has received over 1,900 service requests from La Quinta citizens. A number of citizens are reporting issues with traffic signals, streets, signs, landscaping, and graffiti as they are out and about in the community. Some are even taking the time to fill out surveys. Public Works staff has received positive feedback through these surveys. Citizens are expressing appreciation for requests being handled in a timely manner, and employee effectiveness, responsiveness, and courtesy are being rated "superior" while performance "exceeds" expectation. 2. One of the features of the GORequest system, aside from allowing citizens to report issues, is the ability to input work orders and track them by cost and task hours. For the month of April 2013, approximately 350 work orders were recorded in GORequest totaling $72,500 and 970 task hours. The majority of work orders represented tasks being handled by maintenance staff such as debris removal, street repairs, and clearing of storm drains. The data gathered via monthly reports will be used to evaluate resources and ensure they are shifted where needed most. 3. Granite Construction, the contractor for the Adams Street Bridge Improvement Project, has completed construction of the west half of the bridge and has moved traffic onto the new bridge while constructing the eastern half. Granite has completed construction of the columns and abutments for Phase II of the bridge, and is currently constructing the forms for the bridge soffit. Granite is also installing storm drain pipe and curb and gutter. Progress on the project is being tracked on the Adams Street Bridge Project Facebook page. The completion date for the bridge is September 2013. 4. Construction of the Fred Waring Median Landscape Improvement Project is complete. The project is scheduled to go to City Council for acceptance on June 4, 2013. 5. The City opened bids for the Calle Sinaloa and Avenue 52 Sidewalk Infill Project on March 7, 2013. Due to errors in the bids of the two lowest bidders, the City Council rejected all bids and the project is being readvertised for bids, with a bid opening date of May 16, 2013. 6. The SilverRock Resort Parking Lot Americans with Disabilities Act (ADA) Improvements project is currently being advertised for bids, with a bid opening date of May 16, 2013. 7. The Eisenhower and Calle Sinaloa Roundabout project was awarded to Golden Valley Construction on May 7, 2013. The Notice of Award has been mailed out and staff is scheduling a pre -construction meeting. 8. The City's 2013 National Point Discharge Elimination System Permit is being considered by the Whitewater Regional Water Quality Control Board at its meeting of June 20, 2013. City staff is doing everything possible to ensure that the new permit requirements are "desert appropriate." 9. The City's consultant has started work on an audit of County Special Assessment District 152 (storm water/clean water assessment). The purpose of the audit is to ensure all properties in the City are correctly being assessed the $9.99 per year that is used to pay for retention basin maintenance and street sweeping, which helps protect storm water from pollutants. 10. Staff is working with Southern California Gas Company on its citywide advanced meter project. Southern California Gas is installing technology that will allow for remote meter reading collection and transmittal. Department Report: 6B OFTI TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: May 21, 2013 SUBJECT: UPDATE ON LA QUINTA RETIREMENT COMMUNITY DUST CONTROL (FINAL PARCEL MAP 36405) Per City Council's direction at the May 7, 2013 City Council meeting, staff withheld the recordation of the final map for the La Quinta Retirement Community project until the developer complied with fugitive dust control requirements. Staff has been working with the developer and area residents and is pleased to report that the developer has now fully stabilized the property. Additionally, staff is working with the adjacent property owner to the southwest (Eisenhower Medical Center) to ensure that their vacant property also meets the City's dust control standards. The final map for La Quinta Retirement Community has now been sent for recordation.