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2018 03 20 CC MinutesCITY COUNCIL MINUTES TUESDAY, MARCH 20, 2018 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, Pena, Radi, Sanchez, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None CONFIRMATION OF AGENDA City Manager Spevacek said he would like to pull Business Session Item No. 2 from the agenda and bring it back for Council consideration at a future meeting, once all discussion items have been finalized. Councilmember Radi said he would like to comment on Consent Calendar Item No. 7. Councilmember Sanchez stated he has a conflict of interest and will recuse himself from discussion and vote on Closed Session Item No. 3 due to a potential business relationship and source of income. Councilmember Sanchez said he has a conflict of interest and will abstain from discussion and vote on Consent Calendar Item No. 7 due to the project's proximity to real property; this item will be pulled for a separate vote. Council concurred. CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CHRIS ESCOBEDO, COMMUNITY RESOURCES DIRECTOR; AND EMPLOYEE ORGANIZATION: LA QUINTA CITY EMPLOYEES ASSOCIATION 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 77895 CALLE MONTEZUMA (APN 773-101-005); CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER CITY COUNCIL MINUTES Page 1 of 8 MARCH 20, 2018 PROPERTY OWNER: STRATEGIC ACQUISITIONS, INC./DLI PROPERTIES UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED 3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:03 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:00 P.M. WITH ALL MEMBERS PRESENT. REPORT ON ACTIONS) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act). He noted, Councilmember Sanchez recused himself from discussion and vote on Closed Session Item No. 3 and left the room due to a conflict of interest stemming from a potential source of income. PLEDGE OF ALLEGIANCE Mayor Pro Tem Fitzpatrick led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Mr. Edgar Castro, Public Outreach Coordinator for the Coachella Valley Mosquito and Vector Control District (CVMVCD) - said CVMVCD was hosting the 3rd annual "Fight the Bite" 5K on Saturday, March 24, 2018, at 8:00 a.m., in Rancho Mirage; the goal is to raise awareness of potential mosquito -related threats and viruses to valley residents; and asked Council for their support, participation, and assistance in promoting the race. PUBLIC SPEAKER: Ms. Rod Wilson, La Quinta - said Griffin Ranch residents have been experiencing issues with horse manure filth flies due to unmaintained neighboring pastures at the polo grounds. He asked Council for 1) an effective and efficient corrective action plan to get the pastures cleared and to ensure they are cleared daily; and 2) a preventative action plan to ensure this situation does not happen again, and the officers inspecting the property are familiar with the City's municipal code and are enforcing it if warranted. CITY COUNCIL MINUTES Page 2 of 8 MARCH 20, 2018 PUBLIC SPEAKER: Mr. Debra Wilson, La Quinta - spoke about the issues she had experienced dealing with the filth flies surrounding her property due to the unmaintained neighboring horse pastures; and provided a verbal detailed timeline of communications between Mr. and Mrs. Wilson with the City, between July 2017 through March 2018, and the steps taken to try to resolve this issue; she asked Council for their assistance in finding a resolution. PUBLIC SPEAKER: Garry Brooks, President of the Griffin Ranch Homeowner Association - spoke of the horse manure firth flies issue Griffin Ranch home -owners are experiencing; asked that the officers check-up visits are unannounced; thanked Council for the opportunity to speak about this issue; and urged Council for assistance in getting this matter resolved. PUBLIC SPEAKER: Pete Dittemore, La Quinta - said a lot of his concerns were already mentioned by his neighbors, Mr. and Mrs. Wilson, and Mr. Brooks; noted that horses raised in an equestrian overlay district are to be for personal use only and asked if there is a way to verify the use of the animals at the polo property; and asked Council for assistance in getting the matter resolved. PUBLIC SPEAKER: Shelly Jordan, Project Manager with Lennar Homes and builder of the Griffin Ranch residential community - spoke about the unmaintained horse pasture neighboring Griffin Ranch to the east; the nuisance of dealing with filth flies due to improper disposal of horse manure; potential health concerns due to the diseases the flies carry; asked Council to implement a corrective action plan to ensure that the horse pasture property to the east is in compliance with the City's equestrian overlay district regulations, particularly regulation no. 5 as it relates to manure collection and disposal; thanked staff for their efforts so far to bring the property into compliance; and asked Council to continue to put pressure on the owners of the unmaintained property until it is fully in compliance. PUBLIC SPEAKER: Kevin Prosser, La Quinta - said he is a homeowner and also runs the Lennar sales office at the Griffin Ranch development; spoke about the filth flies issues Griffin Ranch was experiencing; and asked Council to ensure that the owners of the horse pastures to the east bring their property into compliance as soon as possible. PUBLIC SPEAKER: Randy Rounds, La Quinta - Mayor Evans said Mr. Rounds was unable to attend the meeting, but had submitted a Request to Speak Form requesting that Simon Drive be named and dedicated to fallen Deputy Bruce Lee. Due to the contributions and involvement of the Simon family with La Quinta, including Saint Francis of Assisi, she suggested that possibly a different street in the City could be considered for this request. Mr. Rounds will speak at the next Council meeting. CITY COUNCIL MINUTES Page 3 of 8 MARCH 20, 2018 ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1. PRESENT VOLUNTEER OF THE YEAR AWARD FROM CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS (CSMFO) Mr. Isaiah Hagerman, CPA, Director of Administrative Services with the City of Rancho Mirage and Co -Chair of CSMFO, presented Finance Director Karla Campos with the 2017 CSMFO Volunteer of the Year award; he commended Mrs. Campos for her time, dedication, and leadership to promote professional development; mentorship; and succession planning in La Quinta and in many other organizations in the Coachella Valley. 2. INTRODUCE NEW LA QUINTA LIBRARY BRANCH MANAGER, ELIZABETH (LISA) BAIZ Ms. Sue Duran, former La Quinta Library Manager spoke about the many different programs and events the library facilitated under her guidance; thanked the Council and staff for their participation and support; introduced the new La Quinta Library Branch Manager Lisa Baiz; and noted Ms. Baiz experience and qualifications. CONSENT CALENDAR 1. APPROVE MINUTES OF SPECIAL MEETING OF FEBRUARY 27, 2018 2. APPROVE MINTUES OF MARCH 6, 2018 3. ADOPT A RESOLUTION TO CERTIFY MITIGATED NEGATIVE DECLARATION FOR THE EISENHOWER DRIVE RETENTION BASIN PROJECT NO. 2015-12B LOCATED AT THE NORTHWEST CORNER OF EISENHOWER DRIVE AND AVENIDA FERNANDO [RESOLUTION NO. 2018-0101 4. AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING AND COMMUNICATIONS SUPERVISOR TO ATTEND CALIFORNIA TRAVEL ASSOCIATION SUMMIT 2018 IN SAN DIEGO, CALIFORNIA, MAY 30 — JUNE 1, 2018 5. APPROVE DEMAND REGISTERS DATED MARCH 2 AND 9, 2018 6. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED JANUARY 31, 2018 7. ACCEPT NORTH LA QUINTA PARKWAY TURF CONVERSION PROJECT LOCATED AT THE ACACIA DEVELOPMENT ON THE NORTH SIDE OF MILES AVENUE BETWEEN VIA ROSA AND NORTH HARLAND DRIVE (PROJECT NO. 2016-03B) CITY COUNCIL MINUTES Page 4 of 8 MARCH 20, 2018 8. APPROVE AMENDMENT NO. 1 TO AGREEMENT WITH JNS MEDIA SPECIALISTS FOR MARKETING SERVICES 9. EXCUSE ABSENCE FOR HOUSING COMMISSIONER DAVIDSON FROM THE HOUSING COMMISSION MEETING OF MARCH 14, 2018 Councilmember Sanchez said he has a conflict of interest and will abstain from voting on Consent Calendar Item No. 7 due to the project's proximity to real property. Councilmember Radi said Consent Calendar Item No. 7 was the first section of the reconditioning of the north La Quinta parkways made possible in large part by Measure G revenues; thanked staff for their efforts and commitment in addressing residents' concerns who were now extremely pleased with the improvements; the project was completed under budget and before the proposed timeline. MOTION - A motion was made and seconded by Councilmembers Fitzpatrick/Pena to approve the Consent Calendar Item Nos. 1-6, 8, and 9 as recommended, with Item No. 3 adopting Resolution No. 2018-010. Motion passed unanimously. MOTION - A motion was made and seconded by Councilmembers Radi/Pena to approve the Consent Calendar Item No. 7. Motion passed: ayes 4, noes 0, abstain 1 (Sanchez). BUSINESS SESSION 1. APPROVE AN AGREEMENT WITH VOCADEMY TO PURCHASE EQUIPMENT, CURRICULUM AND TRAINING FOR THE LA QUINTA MAKERSPACE; AND APPROVE THE FIRST AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF RIVERSIDE LIBRARY SYSTEMS FOR MAKERSPACE OPERATIONS. Business Analyst Tustin Larson presented the staff report, which is on file in the Clerk's Office. PUBLIC SPEAKER: Mr. Gene Sherman, founder and CEO of Vocademy - thanked the Council for their support, innovative vision, and transforming the community by bringing MakerSpace to La Quinta, the first in the Coachella Valley, a place where the millennials have an opportunity to create and make things. Council commended Mr. Sherman's passion, enthusiasm, and commitment to this project. Council discussed collaboration with all local teachers and offering moonlight opportunities; software and equipment to be used and associated costs; learning curve and class schedules; types of materials that can be used to print and surfacing CITY COUNCIL MINUTES Page 5 of 8 MARCH 20, 2018 capabilities; no metal printing available on site; estimated annual supply cost of $15,000, ability for the users to purchase their own, pre -approved, materials from local stores, and ability for the City to partner with local stores for material donations; nominal initial investment; differentiating between a student and a hobbyist; offering the community an opportunity to learn new skills; room configuration; 28 people maximum occupancy for the proposed space; safety precautions; age restrictions; best practices; private bookings and group events; team building; space constraints and opportunities to expand in the future; the multitude of third -party printing materials and shipping options available; and start-up user fees. MOTION - A motion was made and seconded by Councilmembers Radi/Fitzpatrick to approve agreement with Vocademy to purchase equipment, curriculum and training for the La Quinta makerspace; approve Amendment No. 1 to the Memorandum of Understanding with the County of Riverside library services for MakerSpace operations; and authorize the City Manager to execute the agreements. Motion passed unanimously. 2. pulled off the agenda >>> APPROVE THE THIRD AMENDMENT AND RESTATEMENT OF THE JOINT POWERS AGREEMENT OF THE COACHELLA VALLEY ASSOCIATIO OF GOVERNMENTS At Confirmation of Agenda City Manager Spevacek pulled Business Session Item No. 2 off the agenda and said it would be brought back for Council consideration at a future meeting, once all discussion items have been finalized. 3. APPROVE AMENDED RELOCATION PLAN FOR WASHINGTON STREET APARTMENTS Development Consultant Jon McMillen presented the staff report, which is on file in the Clerk's Office. In response to Councilmember Pena, Mr. McMillen said that a special rate has been negotiated with Homewood Suites, and because the tenants' stay will exceed 30 days, Transient Occupancy Tax will not be added to the rate. MOTION - A motion was made by Councilmembers Fitzpatrick, and seconded by all remaining Councilmembers in unison to approve the Amended Relocation Plan for Washington Street Apartments; and authorize the City Manager to submit this plan to the State Department of Housing and Community Development. Motion passed unanimously. CITY COUNCIL MINUTES Page 6 of 8 MARCH 20, 2018 STUDY SESSION 1. DISCUSS WELLNESS CENTER ANNUAL FITNESS MEMBERSHIP FEES Community Resources Manager Calderon presented the report, which is on file in the City Clerk's Office. Council discussed plans for new recreation software; extended hours of operation implemented; automatic annual renewal of membership; membership rates for residents versus non-residents; increasing non-resident membership fees; proportion of non-resident members; adjusting the $5 daily rate; use of the Wellness Center by La Quinta Resort guests; exploring weekly, seasonal, and multi -year rates; the planned rate increases by neighboring Desert Recreation District facility; age and life of Center equipment; affordability for seniors; importance of maintaining superior quality; and, partnering with or accepting sponsorships from local hotels and country clubs. The consensus of the Council was to increase resident rates to $75 per year, and asked staff to return with additional information on weekly, seasonal and multi -year rates, as well as cost recovery data at which time, the Council will consider an appropriate increase to non-resident rates. PUBLIC HEARINGS - None DEPARTMENTAL REPORTS All reports are on file in the City Clerk's Office. MAYOR'S AND COUNCIL MEMBERS' ITEMS Councilmember Radi described an American Association of Retired Persons video report about fraud and means of protection against it. He stated that this was valuable information for residents and suggested that staff arrange for the video to be aired at the Library and/or Museum in collaboration with the Police Department. Mr. Radi also reported that he attended the event honoring Mary Helen Kelly as La Quinta's representative. Councilmember Sanchez reported that he ran the New York City half marathon as La Quinta's representative. Councilmember Fitzpatrick reported that she represented the Mayor at the Veterans of Foreign War Post 3699 dinner honoring a La Quinta resident, and at a High School Women's health and wellness event. Mayor Evans displayed a crystal bowl awarded to the City by the Life Stream organization in recognition of its participation in the nine cities blood donation challenge, which will be held on July 14t" this year. She also reported on attendance CITY COUNCIL MINUTES Page 7 of 8 MARCH 20, 2018 at the opening of the Loma Linda Children's Clinic in Indio where she presented a proclamation from the City of La Quinta; Supervisor Perez' meet and greet at the Wellness Center; and, Cathedral City's State of the City event. REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2018, Mayor Evans reported on her participation in the following organization's meeting: • GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU La Quinta's representative for 2018, Councilmember Fitzpatrick reported on her participation in the following organizations' meetings: • COACHELLA VALLEY MOUNTAINS CONSERVANCY • DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & Radi) • RIVERSIDE COUNTY TRANSPORTATION COMMISSION • SILVERROCK EVENT SITE AD HOC COMMITTEE La Quinta's representative for 2018, Councilmember Pena reported on his participation in the following organization's meeting: • EAST VALLEY COALITION La Quinta's representative for 2018, Councilmember Radi reported on his participation in the following organizations' meetings: • DESERT SANDS SCHOOL DISTRICT COMMITTEE • DESERT RECREATION DISTRICT COMMITTEE La Quinta's representative for 2018, Councilmember Sanchez reported on his participation in the following organization's meeting: • LEAGUE OF CALIFORNIA CITIES TRANSPORTATION & LABOR POLICY COMMITTEE ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Pena/Fitzpatrick to adjourn at 6:24 p.m. Motion passed unanimously. Respectfully submitted, V MONIKA RADEVA, Deputy City Clerk City of La Quinta, California CITY COUNCIL MINUTES Page 8 of 8 MARCH 20, 2018