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2018 03 06 CC MinutesCITY COUNCIL MINUTES TUESDAY, MARCH 6, 2018 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, Pena, Radi, Sanchez, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None CONFIRMATION OF AGENDA • City Manager Spevacek said Captain Grace with Riverside County Sheriff's Department will provide an update on school safety during the Announcements, Presentations, and Written Communications section of the agenda. • Councilmember Sanchez stated he has a conflict of interest and will recuse himself from discussion and vote on Closed Session Item No. 2 due to a potential business relationship and source of income. Council concurred. CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CHRIS ESCOBEDO, DIRECTOR OF COMMUNITY RESOURCES; AND EMPLOYEE ORGANIZATION: LA QUINTA CITY EMPLOYEE ASSOCIATION 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 79315 HIGHWAY 111 (APNs: 600-340-002, 600-020-029, 600-340-003, 600-340- 0231 600-020-028) 600-340-028) CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER PROPERTY OWNER: LA QUINTA TOURISM, LP UNDER NEGOTIATION: PRICE AND TERM OF PAYMENT AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:00 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported: 1) No actions were taken on Closed Session Item No. 1 that require reporting pursuant to Government Code Section 54957.1 (Brown Act). 2) Councilmember Sanchez recused himself from discussion and vote on Closed Session Item No. 2 and left the room due to a conflict of interest stemming from a potential source of income, which has developed since the last Council meeting on February 20, 2018. 3) No actions were taken on Closed Session Item No. 2 that require reporting pursuant to Government Code Section 54957.1 (Brown Act). On January 30, 2018, Council authorized staff, by a unanimous vote, to participate at a public auction pursuant to a trustee's sale for all right, title, and interest in the property identified in Closed Session Item No. 2.; the auction has been rescheduled to March 20, 2018, at the same location. PLEDGE OF ALLEGIANCE Councilmember Sanchez led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Ms. Melissa Labayog, La Quinta - Ms. Labayog spoke in general support of short-term vacation rentals, but spoke about the diminished value of life in her neighborhood where two homes have large events every weekend. She asked the Council to adopt laws that protect full time residents, and to form a committee to address the matter. ANNOUNCEMENTS. PRESENTATIONS. AND WRITTEN COMMUNICATIONS 1. UPDATE ON SCHOOL SAFETY BY RIVERSIDE COUNTY SHERIFF'S DEPARTMENT Captain Grace with Riverside County Sheriff's Department provided an update on school safety in the City. He explained the outreach and preventative measures taken by the Sheriff's Department to ensure that county and school staff are adequately prepared and trained to respond effectively. CONSENT CALENDAR 1. APPROVE MINUTES OF FEBRUARY 20, 2018 2. ADOPT A RESOLUTION TO REAFFIRM ADOPTION OF ANNUAL ASSESSMENT FOR COUNTY SERVICE AREA 152 STREET SWEEPING, AUTHORIZE RIVERSIDE CITY COUNCIL MINUTES Page 2 of 8 MARCH 6, 2018 COUNTY TO CONTINUE TO LEVY ASSESSMENTS, AND INDEMNIFY AND HOLD THE COUNTY HARMLESS FOR LEVYING ASSESSMENTS ON CITY PARCELS 3. ADOPT ORDINANCE NO. 568 AT SECOND READING AMENDING TWENTY CHAPTERS AND DELETING THREE CHAPTERS OF TITLE 11 OF THE MUNICIPAL CODE RELATING TO PEACE, MORALS, AND SAFETY REGULATIONS 4. APPROVE DEMAND REGISTERS DATED FEBRUARY 16 AND 20, 2018 5. AUTHORIZE OVERNIGHT TRAVEL FOR THE COMMUNITY RESOURCES DIRECTOR TO ATTEND THE ENGAGING LOCAL GOVERNMENT LEADERS 2018 CONFERENCE IN GOLDEN, COLORADO, MAY 16-18, 2018 6. APPROVE AMENDMENT NO. 1 TO AGREEMENT WITH VIATRON SYSTEMS, INC. FOR DOCUMENT SCANNING AND QUALITY CONTROL SERVICES MOTION - A motion was made and seconded by Councilmembers Radi/Fitzpatrick to approve the Consent Calendar as recommended, with Item No. 2 adopting Resolution No. 2018-008, and Item No. 3 adopting Ordinance No. 568. Motion passed unanimously. BUSINESS SESSION 1. APPROPRIATE FUNDS AND APPROVE AUTO DEALERSHIPS' IMPROVEMENTS ALONG HIGHWAY 111 FRONTAGE Business Analyst Villalpando presented the staff report, which is on file in the Clerk's Office. PUBLIC SPEAKER: Michael Hastings, La Quinta, representing the La Quinta Auto Dealers' Association - Mr. Hastings said the Nissan dealership withdrew its participation from the project today, but the other two dealerships, Chevrolet/Cadillac and Hyundai, are set to move forward with executing an agreement with the City for the Highway 111 Auto Mall improvements. He explained that Nissan declined to contribute the dealership's allotted $166,000 of the project, but offered $5,000. Mr. Hastings asked the Council to allow the two remaining dealerships to work with staff on a revised project and agreement to improve their Highway 111 frontage on either side of the Nissan dealership - a bookend approach. Council discussed the commitment the City has shown to this project for two years including the $500,000 it was willing to appropriate; pros and cons of bookend improvements; depositing dealership contributions into an escrow account; and funding alternatives for the non -participating dealership. CITY COUNCIL MINUTES Page 3 of 8 MARCH 6, 2018 Council took no action but directed staff to work with the La Quinta Auto Dealers' Association to draft new terms and bring the item back for Council's consideration at a future date. 2. APPROVE PURCHASE OF MICROSOFT OFFICE 365 LICENSES WITH INSIGHT PUBLIC SECTOR UNDER THE RIVERSIDE COUNTY MASTER AGREEMENT Business Analyst Larson presented the staff report, which is on file in the Clerk's Office. Council discussed the number of licenses; ability to add or eliminate licenses based on the City's needs; availability of multiple data back-ups at different locations; current cost of replacement and maintenance of on -site servers; and, facilities specifically designed to house servers. MOTION - A motion was made and seconded by Councilmembers Radi/Sanchez to approve the purchase of three-year licenses from Insight Public Sector for Microsoft Office 365 licenses through the County of Riverside Master Agreement; and authorize the City Manager to execute related documents. Motion passed unanimously. 3. APPROPRIATE FUNDS AND APPROVE EQUIPMENT PURCHASE FROM NATIONAL FITNESS CAMPAIGN FOR A NATIONAL FITNESS COURT AT LA QUINTA PARK Business Analyst Larson presented the staff report, which is on file in the Clerk's Office. Council discussed project funding; exclusivity granted to La Quinta by the National Fitness Campaign; location and hours; lighting and maintenance; potential vandalism and repair; shading options to allow use during the hot summer months; ability to offer fitness classes at this location; and the projects connection with the City's promotion of active and healthy living. MOTION - A motion was made and seconded by Councilmembers Sanchez/Radi to appropriate funds and approve purchase of fitness equipment from National Fitness Campaign for a National Fitness Court at La Quinta Park; and authorize the City Manager to execute the agreement. Motion passed unanimously. STUDY SESSION 1. UPDATE ON PUBLIC SAFETY CAMERA SYSTEM REVIEW Public Safety Manager Mendez and Public Safety Analyst Moreno presented the staff report, which is on file in the Clerk's Office. Councilmember Radi explained the long public process the City has undertaken to date based on majority community support and reiterated the purpose of the research which is to continue to provide a high level of public safety to residents and visitors. CITY COUNCIL MINUTES Page 4 of 8 MARCH 6, 2018 Council discussed getting data on the number of businesses with security cameras; feedback received from other cities using security camera systems; reissuing the resident survey with questions designed by a third party; conducting an expanded survey of cities with security cameras to get data on the effectiveness of security cameras; the value of the cameras versus privacy rights; the steady increase in police costs that cannot be sustained; and findings and data from the focus groups supported the survey results. The Council's direction to staff was to continue exploring the matter and gather additional information and data. 2. DISCUSS CONVERSION OF AN ADDITIONAL TENNIS COURT TO FOUR PICKLEBALL COURTS AT FRITZ BURNS PARK Parks Superintendent Ambriz presented the staff report, which is on file in the Clerk's Office. Council discussed getting usage counts for each type of court; methods of regulating players time on the court; balancing requests from both pickleball and tennis players; cost of building new pickleball courts versus converting tennis courts; funding source for future courts; and, recent resurfacing project date and cost. PUBLIC SPEAKER: Tom Fruechtel, La Quinta - Mr. Fruechtel spoke in support of the conversion of one more tennis court into four pickleball courts due to the popularity of the sport and rarity of tennis court use. PUBLIC SPEAKER: Rainer Loren, La Quinta - Mr. Loren expressed concern about availability of parking with all the pickleball players and spectators, and asked the Council to consider parking availability when transforming courts. PUBLIC COMMENT: Lee Anderson, La Quinta left a written comment which Mayor Evans read: "I am the volunteer coordinator of the senior tennis program. We use all 7 courts. Please do not convert tennis courts to pickleball. The tennis courts are fully used!" PUBLIC SPEAKER: William Terrell, La Quinta - Mr. Terrell, a former professional tennis player said that the Council and community need player counts for each sport for both adults and young players and for both full-time and seasonal residents. He suggested removing the stadium seating and constructing new pickleball courts in that location. Councilmembers continued discussing other potential City locations for courts such as the proposed skateboard park, other north La Quinta areas or near the new National Fitness Court just approved; the increase in the number of pickleball courts in country clubs; growing popularity of the sport over the past ten years; shaded and seating areas are needed nearby for spectators and those waiting for the courts; high cost of CITY COUNCIL MINUTES Page 5 of 8 MARCH 6, 2018 building new courts due to prevailing wage laws; use of mobile apps or a kiosk to reserve game times; adding time limit signs on courts; and, the impracticality of dual purpose courts due to the fixed net and the confusing amount of lines needed. PUBLIC SPEAKER: Teresa (no last name, no Speaker Form) - explained how players currently organize themselves. Direction to staff was to consider other City locations for new or converted courts; obtain data on country club conversions; explore residents' use of country club courts; reach out to Desert Recreation District to address tax payer requests for additional courts; consider signage that will set some time limits and help organize players; and gather more information and options. MAYOR EVANS CALLED FOR A 15 MINUTE BREAK COUNCIL RECONVENED WITH ALL MEMBERS PRESENT AT 6:33 MAYOR EVANS MOVED THE PUBLIC HEARING UP ON THE AGENDA DUE TO THE TIME PUBLIC HEARINGS 1. ADOPT A RESOLUTION TO VACATE A 2,383-SQUARE-FOOT PORTION OF PALOMA COURT AT CALLE PALOMA Associate Engineer Yu presented the staff report, which is on file in the Clerk's Office. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:14 P.M. PUBLIC SPEAKER: Elisa Guerrero, La Quinta - Ms. Guerrero said that the City vacated this piece of property 25 years ago but the documents were never recorded so this action would accurately reflect the situation. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:16 P.M. MOTION - A motion was made and seconded by Councilmembers Radi/Pena to adopt Resolution No. 2018-009 as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, VACATING A 2,383-SQUARE-FOOT PORTION OF PALOMA COURT AT CALLE PALOMA Motion passed unanimously. STUDY SESSION - continued 3. DISCUSS PROPOSED JOINT POWERS AGREEMENT WITH EAST VALLEY COALITION (EVC) FOR REGIONAL ECONOMIC DEVELOPMENT CITY COUNCIL MINUTES Page 6 of 8 MARCH 6, 2018 Business Analyst Villalpando presented the staff report, which is on file in the Clerk's Office. Council discussed Supervisor Benoit's vision of the Coalition and watched the video of his presentation from February 17, 2015; progress with the Coalition's key purpose of generating new businesses; dilution of the key purpose; lack of a business and marketing plan after three years; request for additional funds from Coalition partners and concerns that it will continue to increase; request to change the legal structure to a joint powers authority (JPA); defining the term "economic development" so all parties have the same understanding; providing the Coalition with a list of economic development services La Quinta expects; exploring in-house economic development; ramifications of creating a JPA, which is another government entity; the benefit of regional collaborations and further exploring economic development capabilities of the Chamber of Commerce, the Visitors Bureau and the Coachella Valley Economic Partnership (CVEP); the benefit of keeping the existing legal structure of the EVC; EVC progress in the last six months; and ability to revise the boilerplate JPA document. PUBLIC SPEAKER: Robert Wright, EVC Manager - Mr. Wright provided background on the EVC and the reasoning for a JPA, and idea initiated by the EVC Board. He said there would be no need to increase city contributions beyond $10,000 as the membership would be increased to a maximum of 24 entities which would provide the necessary budget. Councilmembers continued their discussion regarding the necessity of creating a JPA; EVC financial records; ongoing staffing of a JPA; the necessity for tangible results from organizations to which the City contributes such as EVC and CVEP; requests for incentives by potential new businesses looking to make it worth the risk of moving; the added cost of operation of a JPA; need for joint focus and clear direction from the EVC Board but each City may have different needs; how a JPA would solve the problems of its city members; decrease in the commercial vacancy rate; and need for creative incentives. Mayor Evans requested that Councilmember Pena and Business Analyst Villalpando convey La Quinta's concerns and position to the EVC Board at their next meeting. Council concurred. DEPARTMENTAL REPORTS All reports are on file in the City Clerk's Office. MAYOR'S AND COUNCILMEMBERS' ITEMS Mayor Evans reported on local events she attended as La Quinta's representative including La Quinta Arts Festival, CV Link opening, the Palms assisted living facility, One Future Coachella Valley meeting, Contour Dermatology opening, Veterans CITY COUNCIL MINUTES Page 7 of 8 MARCH 6, 2018 University event, installation ceremony for new pastor at the Southwest Community Church, the Art Purchase Committee, and Black History Month event. REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2018, Councilmember Fitzpatrick reported on her participation in the following organizations' meeting: • CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE • SILVERROCK EVENT SITE AD HOC COMMITTEE La Quinta's representative for 2018, Councilmember Pena reported on his participation in the following organization's meeting: • CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE La Quinta's representative for 2018, Councilmember Radi reported on his participation in the following organizations' meeting: • SUNLINE TRANSIT AGENCY • COACHELLA VALLEY ECONOMIC PARTNERSHIP La Quinta's representative for 2018, Councilmember Sanchez reported on his participation in the following organization's meeting: • IID ENERGY CONSUMERS' ADVISORY COMMITTEE ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Radi/Pena to adjourn at 7:51 p.m. Motion passed unanimously. Respectfully sub mitted, 54� SUSAN MAYSELS, City Clerk City of La Quinta, California Digitally signed by Susan Maysels DN: cn=Susan Maysels, o=City of La Quinta, ou=City Clerk's Office, email=smaysels@la-quinta.org, c=US Date: 2018.03.21 07:56:24-07'00' CITY COUNCIL MINUTES Page 8 of 8 MARCH 6, 2018