2013 09 17 CCCity Council agendas and staff reports
are now available on the City's web
page: www.Ia-quints. org
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBERS
78-495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, SEPTEMBER 17, 2013
3:00 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION
CALL TO ORDER
ROLL CALL: Councilmembers Evans, Franklin, Henderson, Osborne, Mayor Adolph
PUBLIC COMMENT
At this time, members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes. The City Council values your comments; however in accordance with
State law, no action shall be taken on any item not appearing on the agenda unless it is
an emergency item authorized by GC 54954.2(b).
CLOSED SESSION
NOTE: Time permitting the City Council may conduct Closed Session discussions during
the dinner recess. Persons identified as negotiating parties are not invited into the Closed
Session meeting when acquisition of real property is considered.
1. CONFERENCE WITH LEGAL COUNSEL, EXISTING LITIGATION PURSUANT
TO GOVERNMENT CODE SECTION 54956.9(a), CITY OF LA QUINTA, ET
AL. v. MATOSANTOS, ET AL., SACRAMENTO COUNTY SUPERIOR
COURT CASE NO. 34-2013-80001485
2. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J.
SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8
CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION
AND/OR DISPOSITION OF REAL PROPERTY LOCATED IN THE LA QUINTA
VILLAGE, EAST OF DESERT CLUB DRIVE, SOUTH OF CALLE TAMPICO,
NORTH OF AVENIDA LA FONDA (APN'S 770-123-002, 770-123-003, 770-
123-004, 770-123-006, 770-123-010, 770-124-002, 770-124-003, 770-
CITY COUNCIL AGENDA 1 SEPTEMBER 17, 2013
124-004, 770-124-007, AND 770-124-009). PROPERTY NEGOTIATOR:
MARVIN INVESTMENTS, INC., WELLS MARVIN
3. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J.
SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8
CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF ACQUISITION
AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT SILVERROCK
RESORT (APN'S 770-200-026; 776-150-021; 776-150-023; 770-060-056;
770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060-062;
777-490-004; 777-490-006; 777-490-007; 777-490-012 AND 777-490-
014). PROPERTY NEGOTIATORS: JOHN GAMLIN, MERIWETHER
COMPANIES; ROBERT S. GREEN, JR., THE ROBERT GREEN COMPANY
RECESS TO THE SUCCESSOR AGENCY TO THE LA QUINTA REDEVELOPMENT
AGENCY MEETING AND CLOSED SESSION
RECONVENE AT 4:00 P.M.
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
At this time, members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes. The City Council values your comments; however in accordance with State
law, no action shall be taken on any item not appearing on the agenda unless it is an
emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
PRESENTATIONS - NONE
WRITTEN COMMUNICATIONS — NONE
APPROVAL OF MINUTES
PAGE
1 . MINUTES OF AUGUST 6, 2013 7
2. MINUTES OF SEPTEMBER 3, 2013 17
CONSENT CALENDAR
1 . TREASURER'S REPORT DATED JUNE 30, 2013 19
2. REVENUE & EXPENDITURES REPORT DATED JUNE 30, 2013 31
CITY COUNCIL AGENDA 2 SEPTEMBER 17, 2013
PAGE
3. AMEND THE TERM OF OFFICE TO A UNIFORM THREE YEARS FOR 45
MEMBERS APPOINTED ON JULY 16, 2013 TO FOUR CITY
BOARDS/ COMMISSIONS
4. SET DATE AND TIME FOR A CITY COUNCIL WORKSHOP 47
5. RESOLUTION APPROVING A PURHCASE AND SALE AGREEMENT 49
WITH BARTON LAND LA QUINTA, LLC FOR THE ACQUISITION OF
LAND FOR A FUTURE FIRE STATION [RESOLUTION 2013-0431
6. EXCUSE COMMISSIONER MICHELLE LAWRENCE'S ABSENCE 85
FROM THE SEPTEMBER 9, 2013, COMMUNITY SERVICES
COMMISSIONS MEETING
7. AMEND PROFESSIONAL SERVICES AGREEMENT WITH HENSON 87
CONSULTING GROUP, LLC FOR PROJECT IMPLEMENTATION
SUPPORT SERVICES
8. LETTERS OF SUPPORT COMMITTING LOCAL FUNDS FOR 97
JEFFERSON STREET/1-10 INTERCHANGE PROJECT AND PURSUIT
OF 2013 MULTI -FUNDING CALL FOR PROJECTS ISSUED BY
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
9. EXCUSE CHAIRPERSON KATIE BARROW'S ABSENCE FROM THE 103
AUGUST 27, 2013, PLANNING COMMISSION MEETING
10. APPROPRIATE FUNDS AND APPROVE PLANS AND 105
SPECIFICATIONS FOR CITY HALL LIGHTING
11. RESOLUTION TO EXTEND TIME TO COMPLETE OFF -SITE AND 115
ON -SITE IMPROVEMENTS FOR TRACT MAP NO. 33076-1,
MADISON CLUB [RESOLUTION 2013-0441
12. RESOLUTION TO EXTEND TIME TO COMPLETE ON -SITE 125
IMPROVEMENTS FOR TRACT MAP NO. 33076-2, MADISON CLUB
[RESOLUTION 2013-0451
13. DEMAND REGISTERS DATED AUGUST 20, 2013, SEPTEMBER 3, 133
2013 AND SEPTEMBER 17, 2013
CITY COUNCIL AGENDA 3 SEPTEMBER 17, 2013
BUSINESS SESSION - NONE
STUDY SESSION - NONE
REPORTS AND INFORMATIONAL ITEMS
1 . CVAG CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans)
4. ANIMAL CAMPUS COMMISSION (Franklin)
5. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin)
6. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Franklin)
7. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin)
8. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin)
9. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Henderson)
10. CVAG PUBLIC SAFETY COMMITTEE (Henderson)
11. CVAG TRANSPORTATION COMMITTEE (Henderson)
12. LEAGUE OF CALIFORNIA CITIES DELEGATE (Henderson)
13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Henderson)
14. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Osborne)
15. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne)
PAGE
16. CVAG EXECUTIVE COMMITTEE (Adolph)
17. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Adolph)
18. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS DELEGATE (Adolph)
19. SUNLINE TRANSIT AGENCY (Adolph)
20. PALM SPRINGS AIRPORT COMMISSION REPORT 199
21. PLANNING COMMISSION MINUTES - JULY 23, 2013 201
22. ARCHITECTURAL AND LANDSCAPING REVIEW BOARD 205
MINUTES - JUNE 5, 2013
DEPARTMENT REPORTS
1 . CITY MANAGER
2. CITY ATTORNEY
3. FINANCE
4. CITY CLERK - UPCOMING EVENTS / CITY COUNCIL CALENDAR 207
5. COMMUNITY DEVELOPMENT REPORTS - JULY / AUGUST 2013 211
6. COMMUNITY SERVICES REPORTS - JULY / AUGUST 2013 221
CITY COUNCIL AGENDA 4 SEPTEMBER 17, 2013
PAGE
7. PUBLIC WORKS
A. REPORTS - JULY / AUGUST 2013 237
B. RESPONSE TO PUBLIC COMMENT ON AUGUST 6, 2013 253
REGARDING ANDALUSIA WALL AND BERM
IMPROVEMENTS ON AVENUE 60
MAYOR'S AND COUNCIL MEMBER'S ITEMS
NO PUBLIC HEARINGS ARE SCHEDULED, THEREFORE, THE CITY COUNCIL WILL
ADJOURN AND NOT RECONVENE AT 7:00 PM UNLESS THERE ARE ITEMS FROM THE
AFTERNOON SESSION THAT HAVE NOT BE CONSIDERED.
ADJOURNMENT
The next regular meeting of the City Council will be held on October 1, 2013,
commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at
City Hall, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the
foregoing Agenda for the La Quinta City Council meeting was posted near the
entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards
at the Stater Brothers Supermarket at 78-630 Highway 1 1 1, and the La Quinta
Cove Post Office at 51-321 Avenida Bermudas, on September 13, 2013
DATED: September 13, 2013
SUSAN MAYSELS, City Clerk
Public Notices
• The La Quinta City Hall is a handicapped accessible. If special equipment is needed
for the hearing impaired, please call the City Clerk's office at 760-777-7123,
twenty-four (24) hours in advance of the meeting and accommodations will be
made.
• If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk's office at
760-777-7123. A one (1) week notice is required.
CITY COUNCIL AGENDA 5 SEPTEMBER 17, 2013
• If background material is to be presented to the City Council during a meeting,
please be advised that eight (8) copies of all documents, exhibits, etc., must be
supplied to the City Clerk for distribution. It is requested that this take place prior
to the beginning of the meeting.
• Any writings or documents provided to a majority of the City Council regarding any
item(s) on this agenda will be made available for public inspection at the Planning
Department's counter at City Hall located at 78-495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
CITY COUNCIL AGENDA 6 SEPTEMBER 17, 2013
CITY COUNCIL
MINUTES
TUESDAY, AUGUST 6, 2013
A regular meeting of the La Quinta City Council was called to order at 3:04 p.m. by
Mayor Adolph.
PRESENT: Councilmembers Evans, Franklin, Henderson, Osborne, Mayor Adolph
ABSENT: None
PUBLIC COMMENT - None
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL, EXISTING LITIGATION PURSUANT
TO GOVERNMENT CODE SECTION 54956.9(a), CITY OF LA QUINTA, ET
AL. v. MATOSANTOS, ET AL., SACRAMENTO COUNTY SUPERIOR COURT
CASE NO. 34-2013-80001485
2. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J.
SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8
CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION
AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT DUNE PALMS
ROAD AND HIGHWAY 111 (APN: 600-020-053). PROPERTY
OWNERS/NEGOTIATORS: GEORGE VELARDE
COUNCIL RECESSED AT 3: 05 P.M. TO THE SPECIAL LA Q UINTA HOUSING
AUTHORITYMEETING FOLLOWED BY CLOSED SESSION
MAYOR ADOLPH RECONVENED THE CITY COUNCIL MEETING AT 4:06 P.M.
WITH ALL MEMBERS PRESENT. NO ACTIONS WERE TAKEN IN CLOSED SESSION
THAT REQUIRES REPORTING PURSUANT TO GOVERNMENT CODE SECTION
54957.1 (BROWN ACT).
Mayor Adolph led the audience in the pledge of allegiance.
PUBLIC COMMENT
Public Speaker: Patricia Ferrara, La Quinta — Ms. Ferrara spoke in opposition to the
high wall constructed on a berm behind Daniel Drive. Mayor Adolph asked Ms.
Ferrara to meet with the Public Works Director to discuss the basis for approvals
granted for the construction of this wall.
CITY COUNCIL MINUTES
AUGUST 6, 2013
Public Speaker: Tim and Eva Paulson, La Quinta — Mr. and Mrs. Paulson spoke in
opposition to the high wall behind Daniel Drive and the lack of landscaping in right-
of-way land. Mayor Adolph referred them to Public Works Director Jonasson to
provide the information needed.
La Quinta Police Chief Andrew Shouse introduced Dave Walton, the new Assistant
Police Chief.
CONFIRMATION OF AGENDA
City Manager Spevacek asked that the City Attorney's verbal report on Closed
Session Item No. 1 be heard after APPROVAL OF MINUTES. Council concurred.
PRESENTATIONS
1 . SHERIFF SNIFF PRESENTATION
Sheriff Stan Sniff provided history, background and overview of Sheriff Department
services provided to the City of La Quinta. Will Taylor, Sheriff Department Director
of Finance, presented a PowerPoint detailing the costs and services provided to La
Quinta.
Sheriff Sniff and his representatives answered questions from Councilmembers
regarding the AB109 release of prisoners, the need to build additional jails,
participation in employee contract negotiations, the reasoning for high turnover of
Chiefs and Assistant Chiefs serving La Quinta, concerns regarding the ever-
increasing policing budget, and the need to work with County elected officials to
slow the increases. Sheriff Sniff agreed to look into the time spent by Officers in
booking and transporting offenders in an effort to find a more efficient means to
accomplish this.
WRITTEN COMMUNICATIONS - None
APPROVAL OF MINUTES
MOTION — A motion was made and seconded by Councilmembers Evans/Franklin
to approve the minutes of the regular meeting of July 16, 2013 as submitted.
Motion passed unanimously.
MOTION — A motion was made and seconded by Councilmembers Evans/Franklin
to approve the minutes of the special joint meeting of July 16, 2013 as submitted.
Motion passed unanimously.
CITY COUNCIL MINUTES 2
AUGUST 6, 2013
8
CLOSED SESSION ITEM NO. 1 — VERBAL REPORT FROM CITY ATTORNEY
City Attorney Jenson reported that the hearing in the case of City of La Quinta, et
aL, v. Matosantos, et a/. is scheduled for August 9, 2013. At stake is $41 million
of City reserve funds.
CONSENT CALENDAR
1. DEMAND REGISTER DATED AUGUST 6, 2013
2. CONTRACT WITH O & J GOLF CONSTRUCTION, INC., TO RELOCATE
IRRIGATION LINES FOR SILVERROCK CANAL RELOCATION, PROJECT NO.
2013-06
3. MONROE STREET MEDIAN LANDSCAPING MAINTENANCE AGREEMENT
AND ACCEPTANCE OF OFF -SITE IMPROVEMENTS ASSOCIATED WITH
TRACT MAP NO. 31681-3, ANDALUSIA, CORAL OPTION I, LLC
4. DONATION FROM CRITES, GIBBONS, AND EDWARDS FOR KITCHEN
EQUIPMENT AT FIRE STATION #70
5. TRAFFIC SIGNAL MAINTENANCE AGREEMENT BETWEEN CITY OF LA
QUINTA AND CITY OF PALM DESERT
6. DENIAL OF CLAIM FOR DAMAGES FILED BY MANUEL S. OCHOA, JR; DATE
OF LOSS — JANUARY 19, 2013
7. AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH TRI-STATE
LAND SURVEYORS AND CIVIL ENGINEERING, INC. FOR CONSTRUCTION
SURVEYING SERVICES
8. AGREEMENT BETWEEN CITY OF LA QUINTA AND COACHELLA VALLEY
WATER DISTRICT FOR ADJUSTING VALVES AND MANHOLES RELATED TO
STREET IMPROVEMENT PROJECTS
9. Pulled for discussion by Councilmember Evans > > > AGREEMENT WITH
DESERT SANDS UNIFIED SCHOOL DISTRICT FOR FUNDING AND
PLACEMENT OF THREE SCHOOL RESOURCE OFFICERS
10. Pulled for discussion by Mayor Adolph > > > AMENDMENT TO THE CITY'S
LAW ENFORCEMENT SERVICES AGREEMENT WITH RIVERSIDE COUNTY
11. RESOLUTION ADOPTING RECORDS RETENTION SCHEDULE FOR CITY
DEPARTMENTS AND APPROVING DESTRUCTION OF RECORDS IN
ACCORDANCE HEREWITH [RESOLUTION 2013-0361
CITY COUNCIL MINUTES
AUGUST 6, 2013
3
12. EXCUSE COMMISSIONER ROBERT WILKINSON'S ABSENCE FROM THE
JULY 23, 2013 PLANNING COMMISSION MEETING
13. EXCUSE COMMISSIONER ED ALDERSON'S ABSENCE FROM THE JULY 23,
2013 PLANNING COMMISSION MEETING
14. Pulled and moved to Business Item No. 3 by Councilmember Osborne > > >
REQUEST FOR PROPOSALS TO OBTAIN DESIGN -BUILD SERVICES FOR LA
QUINTA COMMUNITY HEALTH AND WELLNESS CENTER, PROJECT NO.
2013-11
15. RESOLULTION SUPPORTING THE REDESIGNATION OF RIVERSIDE COUNTY
AS A RECYCLING MARKET DEVELOPMENT ZONE [RESOLUTION 2013-0371
16. AUTHORIZE OVERNIGHT TRAVEL FOR TWO COUNCIL MEMBERS AND CITY
MANAGER TO ATTEND A MEETING WITH THE STATE OF CALIFORNIA
DEPARTMENT OF FINANCE AND COURT HEARING IN SACRAMENTO,
AUGUST 8-9, 2013
17. PROFESSIONAL SERVICES AGREEMENT WITH THE TALL MAN GROUP FOR
REAL ESTATE ANALYSIS AND APPROVAL OF APPRORIATION
18. GRANT OF EASEMENT AND AGREEMENT FOR DRAINAGE PURPOSES ON
FRED WARING DRIVE FROM LA QUINTA PALMS HOMEOWNERS
ASSOCIATION
CONSENT CALENDAR ITEM NO. 4 — Mayor Adolph requested that staff send a
thank -you for this generous donation.
MOTION — A motion was made and seconded by Councilmembers Evans/Osborne
to approve the Consent Calendar Items 1 through 8, 11 through 13, and 15
through 18, as recommended, with Items 11 and 15 adopting Resolution Nos.
2013-036 and 2013-037 respectively. Motion passed unanimously.
MOTION — A motion was made and seconded by Councilmembers Evans/
Henderson to approve Consent Calendar Item No. 10 as recommended. Motion
passed unanimously.
CONSENT CALENDAR ITEM NO. 9 — Councilmember Evans explained that the City
was currently paying 50% of the cost for two School Resource Officers (SRO) and
100% of the cost for the third SRO. If $41 million of City reserve funds are taken
by the State and redistributed to taxing agencies, including the school district, and
if the school receives additional funding as a result of the Governor's new tax, the
City should evaluate the school's ability to fully fund all the SROs. She said the
CITY COUNCIL MINUTES
AUGUST 6, 2013
:l
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City must strike a balance and keep a good relationship with the schools. She
proposed changing the term of the agreement from two years to one year.
MOTION — A motion was made and seconded by Councilmembers Evans/
Henderson to approve Consent Calendar Item No. 9 amending the agreement term
to cover Fiscal Year 2013/2014 only. Motion passed unanimously.
STUDY SESSION - PART 1
1. TECHNOLOGY IMPROVEMENT UPDATE
Cindy Henson, Henson Consulting, Chris Escobedo, Assistant to City Manager, and
Terry Deeringer, Human Resources/General Services Manager presented the staff
report, which is on file in the City Clerk's Office.
Councilmembers provided the following direction to staff:
• Councilmember Osborne — be mindful that staff does not become so dependent
on technology that they no longer know the reasons behind their actions.
• Councilmember Evans — add team leaders and due dates to the charts provided
in the report. Add to the new job descriptions the knowledge of technology and
software required for each job.
• Councilmember Franklin — provide an outlet for employees who may not grasp
the technology changes as fast as others may.
• Councilmember Henderson — offer training to all employees.
BUSINESS SESSION
1. PROFESSIONAL SERVICES AGREEMENT WITH FOX LAWSON &
ASSOCIATES TO CONDUCT A CLASSIFICATION AND COMPENSATION
STUDY
Human Resources Manager Deeringer presented the report, which is on file in the
City Clerk's Office. City Manager Spevacek explained the services that Henson
Consulting versus those that Fox Lawson & Associates will provide.
MOTION — A motion was made and seconded by Councilmembers Henderson/
Franklin to approve the agreement with Fox Lawson & Associates as
recommended. Motion passed unanimously.
2. FORMATION AND APPOINTMENT OF TWO MEMBERS TO AN AD HOC
COMMITTEE TO REVIEW GRANT REQUESTS
Councilmembers waived presentation of the staff report.
CITY COUNCIL MINUTES
AUGUST 6, 2013
5
is
MOTION — A motion was made and seconded by Councilmembers Evans/Osborne
to form an ad hoc committee and to appoint Councilmembers Evans and Franklin to
the Ad Hoc Committee to review grant requests. Motion passed unanimously.
MAYOR ADOLPH RECESSED THE CITY COUNCIL MEETING AT 6:22 P.M.
MAYOR ADOLPH RECONVENED THE CITY COUNCIL MEETING AT 7:02 P.M.
PUBLIC COMMENT - None
PUBLIC HEARINGS
1. RESOLUTIONS TO APPROVE PLANS TO SUBDIVIDE AN APPROXIMATELY
7.3 ACRE SITE INTO ELEVEN LOTS, LOCATED NEAR THE SOUTHWEST
CORNER OF MADISON STREET AND CALLE CONCHITA [RESOLUTION 2013-
038, RESOLUTION 2013-0391
Planning Manager Sawyer presented the staff report, which is on file in the City
Clerk's Office.
Mayor Adolph declared the PUBLIC HEARING OPEN at 7:06 p.m.
Public Speaker: None
Mayor Adolph declared the PUBLIC HEARING CLOSED at 7:06 p.m.
MOTION — A motion was made and seconded by Councilmembers Evans/
Henderson to adopt Resolution No. 2013-038 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA ADOPTING A MITIGATED NEGATIVE DECLARATION OF
ENVIRONMENTAL IMPACT AND ASSOCIATED MITIGATION MONITORING
AND REPORTING PROGRAM PREPARED FOR TENTATIVE TRACT MAP
36403. CASE: ENVIRONMENTAL ASSESSMENT 201 2-621
APPLICANT: CONSTANCE SCHIVARELLI
Motion passed unanimously.
MOTION — A motion was made and seconded by Councilmembers Evans/
Henderson to adopt Resolution No. 2013-039 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA APPROVING TENTATIVE TRACT MAP 36403. CASE:
TENTATIVE TRACT MAP 36403, APPLICANT: CONSTANCE SCHIVARELLI
Motion passed unanimously.
CITY COUNCIL MINUTES
AUGUST 6, 2013
0
Ida
2. RESOLUTION APPROVING PLACEMENT OF PUBLIC NUISANCE ABATEMENT
ASSESSMENTS ON 2013/2014 PROPERTY TAX ROLL [RESOLUTION 2013-0401
Community Development Director Johnson presented the staff report, which is on
file in the City Clerk's Office.
Mayor Adolph declared the PUBLIC HEARING OPEN at 7:10 p.m.
Public Speaker: None
Mayor Adolph declared the PUBLIC HEARING CLOSED at 7:10 p.m.
MOTION — A motion was made and seconded by Councilmembers Franklin/
Henderson to adopt Resolution No. 2013-040 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, ASSESSING LIEN AND PROVIDING FOR COLLECTION ON TAX
ROLLS ON CERTAIN PROPERTY FOR COSTS OF ABATEMENT OF PUBLIC
NUISANCE.
Motion passed unanimously
3. RESOLUTION FOR A FIFTH EXTENSION OF TIME FOR SITE DEVELOPMENT
PERMIT 2003-762 FOR A 208-UNIT SENIOR LIVING COMMUNITY
LOCATED AT THE NORTHEAST CORNER OF WASHINGTON STREET AND
AVENUE 50 [RESOLUTION 2013-0411
Planning Director Sawyer presented the staff report, which is on file in the City
Clerk's Office.
Mayor Adolph declared the PUBLIC HEARING OPEN at 7:16 p.m.
Public Speaker: Roger Green, VP of Development for WestLiving, Carlsbad, CA —
As a representative of the developer, Mr. Green explained the need for the fifth
extension.
Mayor Adolph declared the PUBLIC HEARING CLOSED at 7:22 p.m.
MOTION — A motion was made and seconded by Councilmembers Evans/
Henderson to adopt Resolution No. 2013-041 entitled:
RESOLUTION APPROVING A FIFTH TIME EXTENSION FOR SITE
DEVELOPMENT PERMIT 2003-762, INCLUDING ARCHITECTURAL, SITE,
AND LANDSCAPING PLANS FOR LA PALOMA. CASE NO: SITE
DEVELOPMENT PERMIT 2003-762 EXTENSION 5, APPLICANT:
WESTLIVING, LLC.
Motion passed unanimously
CITY COUNCIL MINUTES 7
AUGUST 6, 2013
13
COUNCIL RETURNED TO THE EARLIER PORTION OF THE AGENDA TO TAKE UP
UNFINISHED ITEMS.
BUSINESS SESSION
3. CONSENT CALENDAR ITEM NO. 14 [moved here for discussion and vote]
REQUEST FOR PROPOSALS TO OBTAIN DESIGN -BUILD SERVICES FOR LA
QUINTA COMMUNITY HEALTH AND WELLNESS CENTER, PROJECT NO. 2013-11
Councilmember Osborne said that this project should be put on hold until the status
of the two unknowns with the State are resolved, the needs for the SilverRock
development are known, and recreation investment north of Highway 1 1 1 is made.
Councilmember Evans said there are funds dedicated for this project and it is a
jump-start to what will be developed at SilverRock. The improvement is needed
because the City is losing folks to other facilities.
Councilmember Henderson said that this project was discussed thoroughly and
approved during budget review and nothing has changed. She said she is pleased
to move forward with the project but highly recommends that the facility's name
remain as the "Senior Center" even if the addition is named something else. It
could be a joint facility if desired.
MOTION — A motion was made and seconded by Councilmembers Evans/
Henderson to approve a request for proposals to obtain design -build services for a
La Quinta community health and wellness center, Project No. 2013-1 1 .
Motion passed: ayes 4, noes 1 (Osborne)
STUDY SESSION — PART 2
2. GoREQUEST/GoENFORCE REPORTING SYSTEM UPDATE
Public Works Director/City Engineer Jonasson presented the staff report, which is
on file in the City Clerk's Office.
Councilmembers provided the following direction to staff:
• Councilmember Evans — explore prioritizing frequent items and adding a link
option to Facebook, the City website and other digital ads. Also, put an article
in the next GEM reporting on the usage and info to download the app.
Director Jonasson said he intended to focus on one item per month, like Got
Graffitti? Use GoRequest! He added that he will be working with the GoRequest
company to interface with the new workflow software.
CITY COUNCIL MINUTES 8
AUGUST 6, 2013
14
3. BRAND IDENTITY REVIEW
Recreation Supervisor Larson presented the staff report, which is on file in the City
Clerk's Office.
Direction provided to Staff:
• Councilmember Osborne — Regarding the position statement, Mr. Osborne
said to remember that 40% of the city is not tucked away in the Cove, it is
north of Highway 111 .
• Councilmember Franklin — Regarding the brand position statement, Ms.
Franklin asked, what is the historic charm of the Village? It is a vague
statement. She has a problem with the GEM OF THE DESERT identity
because it does not say anything about the city. She would like some
choices brought back to Council. In order to attract tourists, Ms. Franklin
said that a slogan that tells visitors/new residents why they would want to
come is needed.
• Mayor Adolph — Regarding GEM OF THE DESERT, it has taken decades to
get recognition for La Quinta as the GEM of the DESERT and not just a city
"near Palm Springs." He said it should be built up and promoted further; it
would be a mistake to change this slogan at this stage of the game.
• Councilmember Henderson — Never liked "GEM OF THE DESERT" but it is
now part of the City's consciousness. She requested that staff consider
changing the wording "quaint setting" and "historic charm of the Village"
because Old Town may be charming but it is not historic.
• Councilmember Evans — "Active living" phrase seems thrown in. She said La
Quinta is a young town with history, progressive yet old. It is peaceful yet
buzzing with energy. Regarding GEM OF THE DESERT brand, it should be
kept and expanded. She explained that La Quinta is the hidden gem that
people need to come and explore; a gem is special, valued, and kept. The
brand is still applicable. Perhaps something else can be added to go along
with GEM OF THE DESERT.
• Mayor Adolph — La Quinta has its own identity and SilverRock development
will add a unique, unsurpassed facility. He said that some time ago, another
promotional group brought in oversized imitation gems. Perhaps staff can
play with that concept.
Director Hylton stated that staff would tweak the message and bring it back to
Council.
CITY COUNCIL MINUTES 9
AUGUST 6, 2013
M
REPORTS AND INFORMATIONAL ITEMS
As La Quinta's representative for 2013, Councilmember Franklin reported on her
participation in the following organization's meetings:
• ANIMAL CAMPUS COMMISSION
• COACHELLA VALLEY ECONOMIC PARTNERSHIP
As La Quinta's representative for 2013, Councilmember Osborne reported on his
participation in the following organization's meetings:
• IID ENERGY CONSUMERS' ADVISORY COMMITTEE
As La Quinta's representative for 2013, Mayor Adolph reported on his participation
in the following organizations' meetings:
• CVAG EXECUTIVE COMMITTEE
• SUNLINE TRANSIT AGENCY
DEPARTMENT REPORTS
1. COMMUNITY DEVELOPMENT — UPDATE ON TRACT MAP NO. 32879,
GRIFFIN RANCH
Public Works Director/City Engineer Jonasson presented the staff report, which is
on file in the City Clerk's Office. Information only, no action taken.
MAYOR'S AND COUNCIL MEMBER'S ITEMS - None
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Evans/Franklin to adjourn at 8:32 p.m. Motion passed
unanimously.
Respectfully submitted,
SUSAN MAYSELS, City Clerk
City of La Quinta, California
CITY COUNCIL MINUTES 10
AUGUST 6, 2013
Icy
CITY COUNCIL
MINUTES
TUESDAY, SEPTEMBER 3, 2013
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by
Mayor Adolph.
PRESENT: Councilmembers Evans, Franklin, Henderson, Osborne, Mayor Adolph
ABSENT: None
PUBLIC COMMENT - None
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL, EXISTING LITIGATION PURSUANT
TO GOVERNMENT CODE SECTION 54956.9(a), CITY OF LA QUINTA, ET
AL. v. MATOSANTOS, ET AL., SACRAMENTO COUNTY SUPERIOR
COURT CASE NO. 34-2013-80001485
2. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, FRANK J.
SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8
CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION
AND/OR DISPOSITION OF A PORTION OF REAL PROPERTY LOCATED AT
DUNE PALMS ROAD AND HIGHWAY 111 (APN: 600-020-053). PROPERTY
OWNER/NEGOTIATOR: GEORGE VELARDE
COUNCIL RECESSED TO CLOSED SESSION AT 3: 02 P.M.
MAYOR ADOLPH RECONVENED THE CITY COUNCIL MEETING AT 4:02 P.M.
WITH ALL MEMBERS PRESENT. NO ACTIONS WERE TAKEN INCLOSED SESSION
THAT REQUIRES REPORTING PURSUANT TO GOVERNMENT CODE SECTION
54957.1 (BROWN ACT).
Mayor Adolph led the audience in the pledge of allegiance.
PUBLIC COMMENT — None
CONFIRMATION OF AGENDA - Confirmed
PRESENTATIONS — None
WRITTEN COMMUNICATIONS — None
CITY COUNCIL MINUTES
SEPTEMBER 3, 2013
rA
APPROVAL OF MINUTES — None
CONSENT CALENDAR
1. RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL PARCEL
MAP 36531 FOR PROPERTY LOCATED IN THE ONE ELEVEN LA QUINTA
SHOPPING CENTER, PROPERTY OWNER: ONE ELEVEN LA QUINTA, LLC
MOTION — A motion was made and seconded by Councilmembers Evans/
Henderson to approve the Consent Calendar as recommended, with Item No. 1
adopting Resolution No. 2013-042. Motion passed unanimously.
BUSINESS SESSION — None
STUDY SESSION — None
REPORTS AND INFORMATIONAL ITEMS — None
DEPARTMENT REPORTS — None
MAYOR'S AND COUNCIL MEMBER'S ITEMS
Councilmember Evans reported on the Italian Catholic Conference, which she
attended as a representative of the City.
Councilmember Osborne congratulated La Quinta High School on ranking number 1
in scores in Riverside County.
Mayor Adolph thanked Councilmember Osborne for the comprehensive, informative
article he wrote, which was published in the Valley Voice section of The Desert
Sun newspaper on August 18, 2013.
PUBLIC HEARINGS — None
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Franklin/Evans to adjourn at 4:06 p.m. Motion passed
unanimously.
Respectfully submitted,
SUSAN MAYSELS, City Clerk
City of La Quinta, California
CITY COUNCIL MINUTES 2 SEPTEMBER 3, 2013
18
�a/�UANL�q�.�, •
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5
OF
9ti
CITY / SA / HA / FA MEETING DATE: September 17, 2013 AGENDA CATEGORY:
BUSINESS SESSION:
ITEM TITLE: TREASURER'S REPORT DATED JUNE 30,
2013 CONSENT CALENDAR: 1
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Receive and file.
EXECUTIVE SUMMARY:
• The Treasurer's Report is submitted monthly to City Council for review.
• This report summarizes all cash and investments of the City.
• There is sufficient investment liquidity and anticipated revenues available to
meet next month's estimated expenditures.
FISCAL IMPACT:
None.
BACKGROUND/ANALYSIS:
The Treasurer's Report (Attachment 1) is submitted monthly to the City Council as
required by the California Government Code and City Municipal Code. It certifies
that all pooled investments of the City are reported accurately and fairly in
compliance with the above -stated codes and also certifies that there is sufficient
investment liquidity and anticipated revenues available to meet next month's
estimated expenditures.
ALTERNATIVES:
None.
Report prepared by: Robbeyn Bird, Finance Director
Report approved for submission by: Frank J. Spevacek, City Manager
Attachment: 1 . Treasurer's Report
19
ATTACHMENT 1
Tjtvl Ot 4 a"
MEMORANDUM
TO: La Quinta City Council
FROM: Robbeyn Bird, Finance DirectorfTreasurer
SUBJECT: Treasurer's Report for June 30, 2013
DATE: July 31, 2013
Attached is the Treasurer's Report for the month ending June 30, 2013, The report is submitted to
the City Council each month after a reconciliation of accounts is accomplished by the Finance Department.
The following table summarizes the changes in investment types for the month:
Sold/Matured
Other
I Ending
-1
LAIF
$ (13,000,000)
0
$ 36,801,132
1,000,000
Interest bearing active bank deposit
0
39,955,556
7,907
Certificates of Deposit
(240,000)
1,440,000
(240,000)
US Treasuries
1q:0000 oboo
(10,800,00,0)
(403)
40,191,789
(800,403)
US Gov't Sponsored Enterprisee
15 a,
'00 000
(57,901)
42,942,099
14,942,099
Cornmercial Paper
-
0
0
0
Corporate Notes
0
0
Mutual Funds
2,412,269
801,828
984
3,215,081
802,812
S 148,833,242
$ 397809,735
I M
M- (633,462) S 72.776 $ (633,462)
1 _t
- 164,618,433
S 149,539.486 $ 39,809,735 $ (24,673,462)
I certify that this report accurately reflects all pooled investments and is in compliance with the California
Government Code; and is in conformity with the City Invesbrient Policy.
As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated
revenues are available to meet the pools expenditure requirements for the next six months. T he City of
La Quints used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York
Monthly Custodian Report to determine the fair market value of Investments at month end.
Robbeyn Bird; Date
Finance Director[Treasurer
Footnote
(1) The amount reported represents the net increase (decrease) of deposits and arithdraveds from
the previous month,
(2) The amount reported in the other column represents the amortization of premium/discount for the
month on US Treasury, Commercial Paper and Agency investments,
(3) The cash account may reflect a negative balance, This negative balance call be offset with transfers from other investments
before warrants are presented for payment by the payee at the bank.
PA
Cash Balances — The portfolio size increased by approximately $15.1 million to end the on
at $164.62 million. The major reason forts increase was due to the receipt of property tax
received from the County of Riverside in the amount of $13.5 million and $1.6 million in sales
tax.
Investment Activity — The investment activity resulted in an average maturity increase of 23
days from the prior month to end the month of June at 212 days. The Treasurer follows a
buy and hold investment policy.
During the month of June, the LAIF account increased by $1.0 million. The sweep account
earned $14 in interest income for the month of June and the bank fees for the month were
$1,693, which resulted in a net decrease of $1,679 in real savings.
Portfolio Performance — The overall portfolio performance remained the same as the prior
month and ended at .23%, with the pooled cash investments at .30%. The portfolio yield
should continue to stay at these levels for the near future. At this time last year, the portfolio
was yielding .43%, which reflects the current interest rate environment.
In the short term, the Treasurer will be investing in negotiable certificates of deposit,
Government Sponsored Enterprises (GSE) paper and rolling over and proceeds and reserves
into U.S. Treasury bills or notes.
PA
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City of La Quinta
Comparative Rates of Interest
June 30, 2013
City of La Quinta
FY SAW
July2008
2.99%
1-93%
August 2008
3.16%
1.92%
Sept 2008
2,81%
1 A2%
Oct 2008
2J56%
2.61%
Nov 2008
2.38%
2-36%
Dec 2008
1,60%
0.18%
Jan 2009
136%
0.18%
Feb 2009
123%
0.18%
Mar2009
1.26%
GAS%
Apr2009
0.94%
0A8%
May 2009
0.92%
0.18%
June 2009
035%
0.29%
FY09110
July 2009
0.69%
0-30%
August 2009
0.64%
0.30%
Sept2009
0.56%
031 A
Oct 2009
0,52%
0.31%
Nov 2009
0.56%
0,31%
Dec 2009
0-56%
OA5%
Jan 2010
1 0.46%
0.15%
Feb 2010
0,51%
0.16%
Mar2010
0.50%
0.16%
Apr 2010
0,52%
0,16%
May 2010
0.52%
0.16%
June 2010
0,30%
0,07%
FY 10/11
July 2010
0,50%
0,15%
August2010
0,49%
OA5%
Sept 2010
0.55%
0.15%
Oct 2010
0.55%
0.15%
Nov 2010
0.53%
OA5%
Dec 2010
0,57%
0,141
Jan 2011
0.51%
0,14%
Feb 2011
0.55%
OA7%
Mar 2011
0L4%
017%
Apr 2011
0,59%
0-17%
May 2011
0.48%
0.17%
June 2011
0.53%
0,00%
FY 11/12
July 2011
0,53%
0.00%
gust 2011
0.60%
0.00%
Seol:2011
0,58%
0.03%
Oct 2011
0.53%
RRYN
Nov 2011
0,52%
AA3%
Dec 2011
0.48%
0,03%
Jan 2012
0.45%
0,03%
Feb 2012
0,49%
0.051/1
Mai-2012
0.44%
0.051
Aer2012
0,44%
0.
May 2012
0,43%
0.09
June 2012
0.38%
0.08%
FY 12113
July 2012
0.41%
0.08%
August2012
0,41%
0.08%
Sept 2012
OA3%
0.09%
Oct 2012
OA7%
0.10%,
Nov 2012
OAS%
010%
Dec 2012
0.47%
0.10%
Jan 2013
11-44%
11,1111
Feb 2013
0.37%
0.10%
Mar 2013
039A
0L91
Apr2013
0-31%
0.08%
May 2013
030%
0.06%
June 2013 . 1
0.30%
0,07%
2-77%
2.88%
2,64%
2.61%
2,36%
1.42%
123%
1,11%
1.13%
0,85%
0.84%
0.80%
0.65%
0,61%
0.53%
0.50%
0.53%
0.51%
OA3%
0.48%
0.47%
0,48%
OA8%
0,23%
0,47%
0.46%
0,51%
0,51%
0.49%
C52%
0,43%
0.46%
0,45%
0.48%
0.41%
0,35%
0.35%
0.38%
0.39%
035%
037%
0-35%
0.34%
0.36 %
0.34 A
0.341
0-29%
031 A
0,29%
033%
0.36%
0.36%
0.36%
0,34%
0-29%
0,30%
025%,
023%1
0.23%1
Average
Maturity (days)
Trwsvry 3i1151NIXe
Tnreelkilorth
Six Month
Two'bas
62
1.88%
2.29%
275%
51
1 Ag'A
1 A9%
2-14%
2.38%
37
1,42%
1.79%
1,96%
2,00%
29
0.90%
140%
1.72%
1 Zo%
64
OA5%
0.49%
1.041
125%
116
0,05%
0,25%
0,59%
0,88%
82
0.15%
0.35%
0.43%
0.88%
75
0,30%
0,50%
0.61%
0.88%
69
0.20%
0,42%
0.70%,
0.88%
54
0,31%
0.33%
0,59%
010%
80
0.18%
0,30%
0,53%
0,88%
111
0-20%
0.35%
0.55%
1.13%
191
0A91
028%
UA7%
1.00%
92
0,16%
026%
0,461
1-00%
112
0A2%
019%
0A1%
1.00%
90
0.08%
0,19%
038%
1.00%
152
0,04%
0.14%
0-32%
0,75%
239
0.11%
0.20%
0.16%
1.00%
179
0,06%
0.14%
0,34%
0.88%
162
OA3%
119%
0,32%
0.88%
172
0A5%
024%
0381
1.00%
162
0.15%
0,24%
0.49%
1.00%
116
OA7%
022%
037%
0.75%
134
016%
022%
032%,
0.63%
119
0.16%
0,20%
0.30%
0.63%
108
OA5%
0-19%
026%
0,38%
107
0,16%
0AQ%
0,27%
038%
88
0.13%
C17%
023%
038%
84
0.18%
0.21%
0.28%
0.50%
265
015%
0,19%
0,30%
0,63%
206
0.16%
018%,
0281
0J53%
210
0-15%
OA7%
0.31%
1133%
1 218
0,05%
0,13%
0,26%
0-75%
192
0-05%
0.10%
0.28%
0.63%
156
0.06%
012% 1
0,20%
0,50%
126
0.03%
0,10%
0.20%
0.38%
112
0.07%
0.12%
0.15%
020%
102
042%
0-05%
0,10%
0.13%
124
0,02%
0.06%
0.09%
0.13%
117
0.01%
0-06%
012%
0251
94
0-03%
0.07%
0.10%
0,25%
86
0.02%
0,06%
0.11%
0.13%
74
0.05%
0.08%
0-11%
0,25%
72
0,12% 1
0.15%
0.17%
025%
74
0.08%
0-14%
0,19%
0.25%
61
0,10%
0.15%
0,19%
0.25%
62
0,09%
0.14%
G.19%
025%
47
0.10%
0,15%
0211
0.25%
112
0-11%
0.15%
0,18%
022%
31
0,11%
0.14%
020%
0.25%
34
OA1%
OA4%
0A8%
0,25%
22
0.13%
0,16%
0-18%
0,25%
161
0A0,%
OA5%
0.18%
025%
137
0.08%
OAZA
0,16%
0,13%
ill
0-08%
0.11%
0A4%,
025%,
105
0.13%
0.14%
OAS%
0.25%
123
0.08%
0,11%
0,15%
0,25%
186
0.05%
0.08%
0.14%
0.13%
175
0.05%
0,08%
0.14%
025%
212
005% .
009%
0161
038%
28
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AGENDA CATEGORY:
CITY / SA / HA / FA MEETING DATE: September 17, 2013 BUSINESS SESSION:
ITEM TITLE: REVENUE AND EXPENDITURE REPORTS CONSENT CALENDAR: 2
DATED JUNE 30, 2013 STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Receive and file.
EXECUTIVE SUMMARY:
• Year-to-date revenues and expenditures are reported monthly.
• Comparisons of budgeted revenues versus actual revenues collected, and
budgeted expenditures versus actual expenditures for all funds are included.
• Revenues are approximately 62.5% and expenditures are 53.0% of the
budgeted amount for all funds.
FISCAL IMPACT:
None.
BACKGROUND/ANALYSIS:
The Statements of Revenues and Expenditures are submitted to the City Council
monthly to review, receive, and file. Attached are the June 30, 2013 Statements
of Revenues and Expenditures (Attachments 1 and 2, respectively). Attachment 1
compares budgeted revenues versus actual revenues collected and Attachment 2
compares budgeted expenditures versus actual expenditures for all funds.
Revenues received for all funds through June 30, 2013 are at approximately
62.5% of the budgeted amount. The main reason for this amount being so low is
due to the Capital Improvement Fund being budgeted at $102.6 million and the
revenues actually received to date only being $33.7 million. Revenues are only
transferred to the capital projects fund as the work is performed. The remaining
31
funding will be carried over to future fiscal years. Most capital projects span over
multiple years and there are timing differences wherein the budget is initiated and
the project is actually completed. It should be noted that the General Fund is
currently at 100.6% of the budgeted amount.
Expenditures for all funds are at 53.0% of their budgeted amounts. Again, this is
largely due to the Capital Improvement Fund budget. The General Fund
expenditures are at 91.5% of the budgeted amount and carryover amounts of
approximately $1 million were approved in the 2013/2014 budget.
ALTERNATIVES:
None.
Report prepared by: Robbeyn Bird, Finance Director
Report approved for submission by: Frank J. Spevacek, City Manager
Attachments: 1 . Revenue Reports for June 30, 2013
2. Expenditure Reports for June 30, 2013
Kea
ATTACHMENT 1
CITY OF LA QUINTA
REVENUES -ALL FUNDS 07101/2012 - 0613012013
FUNDS
ADJUSTED
BUDGET
RECEIVED
REiVIAINING
BUDGET
%
RECEIVED
General
$33,040,713,00
$33,235,960A5
($195,247V5)
100A0%
Library
2,049,957.00
2,204,520,61
(154,563,61)
107.50%
Gas Tax Revenue
994,900.00
999,779,22
(4,879.22)
100.50%
Federal Assistance
300,350.00
52,626.77
247,723,23
17.50%
JAG Grant
12,034C0
9,722,14
2,311 .86
80.80%
Sleet (Cops) Revenue
100,000m
75,192.59
24,807.41
75.20%
Indian Gaming
0,00
OCO
0.00
0.00%
Lighting A Landscaping
960,000S0
954,057.79
5,942.21
99.40%
ROTC
0.00
0.00
0,00
0.00%
Development Funding
0.00
0.00
0.00
0J00%
Crime Violent Task Force
230,347,00
48,796.69
181,550.31
21 .20%
Asset Forfeiture
OCO
46.03
(46.03)
0.00%
AD 939
4,300,00
4,446.72
(14V72)
103A0%,
Quimby
20,000.00
42,163A9
(22,163.69)
2%80%
TUMF
0,00
19.22
(19.22)
0.00%
Infrastructure
100.00
72.29
27.71
7230%
Proposition 1B
287,307.00
287,412.12
(105A2)
100.00%
,)curb Coast Air Quality
417,100L0
46,078,52
371,021.48
11.00%.
CMAQdSTEA
0.00
0=
0.00
0.00%
Transportation
523,300,00
468,764.34
54,535.66
89.60%
Parks A Recreation
89,200.00
136,319.00
(47,119.00)
152A0%
Civic Center
127,600.00
96,322.33
31,277,67
75.50%
Library Development
35,500.00
26,674.00
8,826.00
7510%
Community Center
13,400.00
14,425.94
(1,025.94)
107.70%
Street Facility
20,00000
20,624.28
(624.28)
103,10%
Park Facility
2,200.00
3,669,11
{1,469.11}
166.80%
Fire Protection Facility
29,800.00
49,375.20
(119,575.20)
16530%
Arts In Public Places
99,800m
53,770.02
46,029,98
53.90%
Interest Allocation
OCO
(34,496,08)
34,496.08
000%.
Capital Improvement
102,633,837.00
33,744,746.89
68,889,090. 11
32.90%
Equipment Replacement
592,124.00
627,123,08
(34,999L08)
105.90%
Information Technology
495,781.00
497,759L25
(1,978.25)
100A0%
Park Equipment & Facility
512,223.00
507,578.84
4,644A6
99A0%
SlIverRock Golf
4,042,917,00
3,837,678AS
205,238L57
94.90%
SilverRock Golf Reserve
69,215.00
64,673,87
4,541,13
914010
La Quinta Public Safety Officer
2,1100.00
2,148.67
(48,67)
10230%
Supplemental Pension Savings Plan
900.00
89420
5.80
99.40%
Measure "A"
0.00
1117,967.77
(117,967.77)
0.00%
La Quinta Financing Authority
678,130.00
678,533.00
(403.00)
100,10%
Successor Agency
1,063,271.00
20,092,895A4
(19,029,624,34)
188L709a
Successor Agency to RDA Project Area No. 1
16,526,862C0
40,039,52
16,486,822A8
0,20%
Successor Agency to RDA Project Area No, 2
3,627,301.00
13,231.02
3,614,069,98
0.40%
La Quinta Housing Authority
19.369.954V0
19,176,295.06
194.658.94
W00%
Total
$188,972,52300
$118J96L908L43
$70,775,614.57
62.50%
33
GENERAL FUND REVENUES DETAIL
0710112012 - 0613012013
TAXES:
Property Tax
No Low Property Tax Distribution
Non -RDA Property tax
Statutory Tax - LQ
Statutory Tax - Riverside Cnty
Sales Tax
Sales Tax Reimbursement
Document Transfer Tax
Transient Occupancy Tax
Transient Occupancy Tax - Mitigation Measures
Franchise Tax
TOTAL TAXES
LICENSE & PERMITS:
Business License
Animal License
Building Permits
Plumbing Permits
Mechanical Permits
Electrical Permits
Garage Sale Permits
Misc. Permits
TOTAL LICENSES A PERMITS
FEES:
Sale of Maps A Publications
Community Services Fees
Finance
Bldg A Safety Fees
Bldg A Safety Lease Revenue
SMIP Administration Fees
Planning Fees
Public Works Fees
TOTALFEES
INTERGOVERNMENTAL
Motor Vehicle In -Lieu
Motor Vehicle Code Fines
Parking Violations
Misc. Fines & Assessments
Federal Cost Grants
County of Riverside Grant
State of California Grant
Fire Services Credit - Capital (10150003376010)
Fire Services Credit - Oper (10150003375000)
CVWD
CSA152 Assessment
TOTAL INTERGOVERNMENTAL
191M
Miscellaneous Revenue
AB939
Mitigation Measures
Rental income
Advertising Coop
Cash Overl(Short)
TOTAL MISCELLANEOUS
TRANSFERIN
TOTAL GENERAL FUND
ADJUSTED
REMAINING
%
BUDGET
RECEIVED
BUDGET
RECEIVED
11,970,307.00
2,880,313.04
(910=6.04)
146A90%
3,922,600,00
3,899,716.94
22,783.06
99A20%
366,000.00
145,606.65
220,39135
39.780%
190,000,00
0X0
190,000m
0.000%
80,000.00
0.00
80,000m
0.000%
6,007,500=
5,931,558.28
75,941.72
98.740%
2,002,500.00
2,049,173.80
(46,673,80)
102.330%
441,500.00
518,778.02
(77,278.02)
117,500%
4,600,000,00
5,720,576.34
(1,120,576.34)
124.360%
251,00U.00
260,108.02
(9,108,02)
103.630%
1,467,730.00
1,669,474.68
(211,/44.68
114 5 30%,
21,289,037.00
23.075,30577
(1,786,26837)
10 i'j-96%
298,400,00
292,966.00
5,434.00
98A80%
22,301100
25,45150
(3,153,50)
114A40%
208,300.00
20%764V4
(1,464V4)
1100300%
24,400.00
30,331.80
(5,931,80)
124,310%
24,800.00
34,042A6
(9,242,46)
137.270%
25,200=
30,960.32
(5,760.32)
122.860%
16,100m
14,240.00
1,860.00
88.450%
39.900.00
53.939.90
).
135-1901/1,
659o400_.00691,698.92
(32,298.92)
104.000%
1,885,00
513,90
1,371,10
27.260%
427,094.00
398,822A6
28,271,54
93.380%
7,800.00
180.00
7,620.00
2.310%
312,588.00
207,940A0
104,647.60
66.520%
73.100.00
73,935,14
(835A,t)
101A40%
2%00
160.56
89A4
64.220%
74,522.00
73,476.26
1,045.74
98.600%
320.955.00
263,709=
57,246 00
82-160%
1.216'1_194.00
1,018,73732
199.456.28
83.630%
3,315,000,00
3,157,329.59
62,900r00
81,902.29
27,900.00
32,402.66
127,900,00
121,574AII
17,693.00
20,890.00
0.00
0.00
67,042.00
29,107.82
0,00
VOL
5,248,914,00
4,481,811,66
16,800.00
8,400.00
253.000.00
258.859A6
9,137,149C0 8,192,277.59
444,900V0 17,803,09
157,670,41
95140%
(19,00219)
130.210%
(4,502,66)
116.140%
6,325.59
95.050%
(3,197.00)
118,070%
0.00
0.000%
37,934AB
41420%
0.00
0.000%
767,10234
85390%
8,400,00
50.000%
(5,859A6}
102.320%
944,871,41
89.660%
427,096.91
4.000%
16,400.00
24,145.72
(7,745.72)
147.230%
92,400.00
98,06130
(5,663A0)
106.130%
0X0
0.00
0.00
0.000%
25,000.00
0.00
25,000.00
0.000%
25,000.00
115,500,00
9,500.00
62.000%
0.00
54X1
(54.31)
0.000%
158,800.00
137,763.33
21,036.67
86350%,
133,233.00
102,374.53
30,258.47
76.840%
33.040.713.00
33,235,960.95
(195,247.95)
1-06,690_%
34
CITY OF LA QUINTA
07/0112012 - 06130/2013
ALL OTHER FUNDS REVENUE DETAIL
ADJUSTED
REMAINING
%,
BUDGET
RECEIVED
BUDGET
RECEIVED
LIBRARY:
County of Riverside
2,043,357.00
2,197,315.84
(153,958.84)
1107.530%
Contributions
0.00
0.00
OVO
0.000%
Interest
6,600.00
7,204.77
(604-77)
109160%
TOTAL LIBRARY
2.049,957.00
2,204.52061
(154,563.61)
-107 540%
GAS TAX REVENUE:
Section 2105
205,20000
192,197,85
13,002. 15
91660%
Section 2106
128,600,00
137,528,99
(8,928.99)
106.940%
Section 2107
273,10000
314,942.54
(411,842.54)
115.320%
Section 2107.5
6,000.00
6,000m
0.00
1100.000%
Section 2103
381,800m
348,983.12
32,816.88
91,400%
Traffic Congestion Relief
0.00
0,00
0,00
0.000%
Interest
200-00
12672
73.28
53.360%
TOTAL GAS TAX
994.900 0❑
999,779.22
(4.879,22)
1o0Tq-0-,.-
FEDERAL ASSISTANCE REVENUE:
CDBG Grant
300,350V0
45,92177
254,426.23
15.290%
FEMA
OVO
6,70100
(6,703V0)
0.000%
Interest
0.00
0.00
0,00
0.000%
TOTAL FEDERAL ASSISTANCE
300,35000
62,62637
247,72123
17.520%
JAG GRANT
Grant Revenue
12,034V0
9,72214
2,311 .86
60.790%
Interest
0-00
000
0.00
0-000%
TOTAL JAG GRANT
12.034-00
9,722.14
2.311.86
80790%
SLESF(COPS)REVENUE:
SLESF (Cops) Funding
100,000,00
75,000.00
25,000,00
75.000%
Interest
0.00
192.59
(192.59)
0=0%
TOTAL SLESF (COPS)
100,000V0
75,192.59
24,807.41-75.190%
INDIAN GAMING
Grant revenue
0.00
0.00
OVO
0.000%,
Interest
0.00
0.00
0.00
0.000%
TOTAL INDIAN GAMING
0,00
Voo
-000
0.000%
LIGHTING & LANDSCAPING REVENUE:
Assessment
960,00000
954,057.79
5,942.21
99.380%
Developer
0=
0,00
0.00
0.000%
Interest
0X0
0.00
0.00
0,000%
TOTAL LIGHTING A LANDSCAPING
960,000.00
954,057.79
5,942.21
99.380%
BOYD
RCTC Funding
OVO
0.00
0.00
0,000%
Transfer in
OVO
0.00
0,00
0000%
TOTAL RCTC
0.00
-0.-00
0.00
0.000%
DEVELOPMENT AGREEMENT FUND
Mitigation Measures
OVO
0.00
Voo
0.000%
Interest
0.00
OVO
Voo
0.000%
Transfer in
0.00
Coo
OCO
ok00%
TOTAL DER AGREEMENT
0.00
OVO
OVO
0X00%.
W
07101/2012 - 06/3012013
CITY OF LA QUINTA
ADJUSTED
REMAINING
%.
ALL OTHER FUNDS REVENUE DETAIL
BUDGET
RECEIVED
BUDGET
RECEIVED
CRIME VIOLENT TASK FORCE
Member Contributions - Carryover
29,952S0
18,008.18
11,943.82
60A20%
Grant revenue - JARS
198,595,00
28,313.84
170,281.16
14.260%
CLET Line
11,700.00
1,680.76
19.24
98.870w,
Interest
10000
79391
6919
793.9101
TOTAL CRIME VIOLENT TASK FORCE
230.347.00
45,796.69
181.55c).31
21.180%
ASSET FORFEITURE
Interest
0.00
46.03
(46.03)
0,000%
State Adjudicated
0.00
000
000
omo%
Federal Adjudicated
G-00
0.00
O-Do
0.000%
TOTAL ASSET FORFEITURE
0.00
46.03
(46,03)
0.000%
AS 939 REVENUE:
AD 939 Fees
0.00
GAO
0.00
0.000%
Interest
4,300.00
4,44632
(146.72)
103.410%
Transfer In
0.00
000
0.00
0.0001
TOTAL AD 939
4,30000
4,446.72
(i46 72)
-10 T4 1 00t'.
QUIMBY REVENUE:
Quimby Fees
0.00
Koo
OVO
0.000%
Donations
0S0
0.00
0.00
0.000%
Interest
20.000.00
42,163.69
(22,163. 9),
210.820%
TOTAL QUIMBY
20,000.00
42,163.69
(22, 10. 69)
210.82010
TUMF
Interest
0.00
1912
(19.22)
0,000%
Transfer In
G-00
OVO
0.0
0.000%
TOTAL TUMP
000
19.22
(19.22)
0.000%
INFRASTRUCTURE REVENUE:
Utility refund
0.00
0.00
0.00
0.000%
Interest
100.00
72.29
27.71
72,290%
Transfer in
0.00
0.00
0.00
0,000%
TOTAL INFRASTRUCTURE
100,00
72.29
27.71
72190%
PROPOSITION 11S - SB1266
Prop 1B Grant
287,307.00
287,306.85
OAS
100.000%
Interest
000
105,2z..
(105-27)
O.GGO%
TOTAL PROPOSITION I B
287,307.00
287.412.12
(106.12)
100,040%
SOUTH COAST AIR QUALITY REVENUE:
&C.A.Q. Contribution
41,200.00
45,622S5
(4,422.05)
110.730%
MSRC Funding
375,500,00
0.00
375,500.00
0.000%
Street Sweeping Grant
0.00
0.00
0.00
0V00%,
Interest
400, Og
15647
(5a 12)
114,120%
TOTAL SCAQ
417,1667,0_6
46,078.52
371,021 Ad
11,050%
CMAQdSTEA
State Grants
0.00
OVO
0.00
0.000%
Interest
OKO
0,00
0.00
0.000%
Transfer in
Yoo
0.00
0.00
0.000%
TOTAL TRANSPORTATION
0SO
0.00
0.00
TRANSPORTATION
Developer fees
441,500.00
393,616.57
47,883A3
89,150%
Interest
1,800m
10,839.74
(9,039.74)
602.210%,
Donations
80,000m
64,308.03
15,691.97
80.390%
Transfer in
0=
Yoo
0.00
0.000%
TOTAL TRANSPORTATION
523,300.00
468,764,34
54,535,66
89.580%
PARKS A RECREATION
Developer fees
89,200.00
136,319.00
(47,119V0)
152.820%
Interest
OVO
0.00
0.00
OS00%
Transfer in
0.00
OVO
OCO
0.000%
TOTAL PARKS A RECREATION
89,200,00
136,319.00
(47,119.00)
--152 820%,
19W
07/01/2012 - 06130/2013
CITY OF LA QUINTA
ADJUSTED
REMAINING
%
ALL OTHER FUNDS REVENUE DETAIL
BUDGET
RECEIVED
BUDGET
RECEIVED
CIVIC CENTER
Developer fees
127,600VO
96,32233
31,277V7
75.490%
Interest
0.00
0.00
0,00
0.000%
Transfer in
oko
0.0n
0.00
0.000%
TOTAL CIVIC CENTER
127.600.00
96.322.33
31.277.67
�75 490%
LIBRARY DEVELOPMENT
Developer fees
35,50V00
26,674.00
8,826.00
75,140%
Interest
0.00
000
0.00
0,000%
Transfer in
0.00
0.00
0.00
0-0001
TOTAL LIBRARY DEVELOPMENT
35.500.00
26,67400
8.826.00
--
7,9.140%
COMMUNITY CENTER
Developer fees
7,400.00
10,111,60
(2,711,60)
136V40%
Interest
6.000.00
4,314.34
1,665.60
71.9101/.
TOTAL COMMUNITY CENTER
13,400DO
14.425.94
(1,025.94)
107,6T6%
STREET FACILITY
Developer fees
17,800V0
16,956.44
843.56
95.260%
Interest
OCO
0.00
0.00
0.000%
Transfer In
2,200.00
3667.84
(1.467.84)
1166 720%
TOTAL STREET FACILITY
20,000,00
20,62428
(624.28)
103,120%
PARK FACILITY
Developer fees
2,200,00
3,665V0
(1,465.00)
166.590%,
Interest
0.00
411
0.0001
TOTAL PARK FACILITY
2.200.00
3.669.11
_L4�.1.1)
(1.469.11)
166,780%
FIRE PROTECTION FACILITY
Developer fees
29,800.00
49,375,20
(19,575.20)
165.690%
Interest
0,00
0.00
0.00
0.0010%
TOTAL FIRE PROTECTION FACILITY
29.800.00
49,37520
(19.575.20)
—1 65-696-A—
ARTS IN PUBLIC PLACES REVENUE:
Arts in Public Places
97,500.00
49,475.44
48,024.56
50.740%
Arts in Public Places Credits Applied
0.00
0.00
0.00
0.000%
Insurance Recoveries
OVO
0.00
0.00
0.000%
Donations
0.00
OVO
0.00
0,000%
Interest
2.300,00
4.20458
(1.994.53)
186720%
TOTAL ARTS IN PUBLIC PLACES
09,60000
53.770.02
16,02993
518801/0
INTEREST ALLOCATION FUND:
Pooled Cash Allocated Interest
0.00
(34,496.08)
34,496.08
0.000%
Transfer In
0.00
OCO
0.00
0.000%
TOTAL INTEREST ALLOCATION
OVO
(34,49V08)
34,496.08
0.000%
CITY OF LA QUINTA
ALL OTHER FUNDS REVENUE DETAIL
CAPITAL IMPROVEMENT FUND:
CVAG
CVVFD
County of Riverside
Surface Transportation Funding
City of Indio
LQAF
IID
RCTC
Vista Dunes Housing LLP
SB821-Bicycle Path Grant
State of California
APP Contribution
Developer Agreement Funding
Litigation Settlements
Transfers in From Other Funds
TOTAL CIP REVENUE
EQUIPMENT REPLACEMENT FUND:
Equipment Charges
Capital Contribution
Sale of Fixed Asset
Insurance Recoveries
Interest
Transfers In
TOTAL EQUIPMENT REPLACEMENT
INFORMATION TECHNOLOGY FUND:
Charges for services
Capital Contribution
Sale of Fixed Asset
Interest
Transfers In
TOTAL INFORMATION TECHNOLOGY
PARK EQUIPMENT & FACILITY
Charges for services
Interest
Capital Contributions
TOTAL PARK EQUIPMENT & FAC
07101/2012 - 0613012013
ADJUSTED REMAINING %
BUDGET RECEIVED BUDGET RECEIVED
2,801,665.00
407,310.90
2,394,354,10
114.540%
KOS
0.00
0.00
OV00%
0.00
0.00
0.00
0,000%
17,913,052,00
2,694,101 AS
15,218,9%52
15.040%
Koo
Koo
0.00
0.000%
54,000.00
54,000.00
OVO
100.000%
0.00
0.00
0.00
0.000%
0,00
0.00
0.00
0.000%
0.00
OSO
0.00
0.000%
OKO
0,00
0.00
omo%
OVO
OVO
0.00
0.000%
0.00
0.00
0.00
0.000%
787,244.00
392,146A4
395,097.56
49.810%
0.00
0.00
0,00
0.000%
81.077.876,00
30,197,188.07
50,880.687.93
37.2401,
102.633,837.00
33,744,746.89
68,889,090,11
32.880,/.
584,82400
584,823.24
0.76
100.000%
OCO
24,604.53
(24,604,53)
0,000%
0.00
0.00
0.00
0,000%
K00
5,974.54
(5,974.54)
0.000%
7,300.00
11,720.77
(4,420.77)
160,560%
0.00
0.00
0.00
0.0001%
592,124.00
(127,123D8
(34.999.08)
105.91014
491,581.00
491,580,00
1.00
100.000%
froo
Voy)
0.00
0.000%
OZO
0.00
0.00
0V00%
4,200.00
6,179.25
(1,979.25)
147.130%
1100
0,00
0.00
0.000%
495,781.00
497.759,25
100.400%
502,523.00 502,523.04 (0.04) 100.000%
9,700.00 5,055.80 4,644.20 52120%
0.00 0.00 0,00 0.000%
512,223.00 507,57884 4.644A6 99.090%
SILVERROCK GOLF
Green fees
3,350,77100
3,179,95&06
170,819.94
Range fees
159,973,00
119,736.00
40,237.00
Resident Card
120,000.00
135,945.00
(15,945.00)
Merchandise
311,048.00
277,319.69
33,728.31
Food A Beverage
12,000,00
23,925A3
(1 1,925A3)
Allocated Interest Income
0.00
0.00
0.00
Insurance Recoveries
89,123.00
100,799.25
(11,676.25)
Transfers In
OCO
0.00
000
TOTAL SILVERROCK GOLF
4,042,917,00
2,837.078.43
205.238,57
SILVERROCK GOLF RESERVE
Interest
Transfers In
TOTAL SILVERROCK GOLF
LO PUBLIC SAFETY OFFICER FUND
Transfer In
Interest
TOTAL LQ PUBLIC SAFETY
SUPPLEMENTAL PENSION SAVINGS PLAN
Contributions
Interest
TOTAL SUPPLE PENSION SAVINGS PLAN
MEASURE"A"
Measure A Sales Tax
Interest
TOTAL MEASURE "A"
I
94.920%
2,200.00 2,224A8 (24.48) 101L110%,
67,015.00 62.440.39 4,555,61 93.190%
69,215.00 64.673.87 4,541,13 93-440%
2,000,00 2,00000 OA0 100V00A,
100.00 148.67 -i4-8 flD- 148.670%
2.100.00 2,148.67 (48,67) 102.32D'Yo
0,00 0.00 0.00 0.000%
900.00 894.20 5.80 99.360%
900.00 894.20 5.80 99 360`%
0.00 117,967.77 (11 17,96T77) K000%
0.00 0.00 0.00 0.000%
OVO 117.9157.77 (117.967.77) CO 0 G --/.
38
■
FUNDS
ADJUSTED
BUDGET
07101/2012 - 06/3012013
EXPENDITURES
ENCUMBERED
REMAINING
BUDGET
PERCENT
General
$35,655,16900
$32,628,865 56
$0,00
$3,027,303 44
915%
Library
1,947,277.00
1,492,025,02
0,00
467,661,98
760%
Gas Tax
994,90000
994,896.00
0,00
4,00
100,0%
Federal Assistance
274,985.00
56,659,57
0,00
218,32543
20.6%
JAG Grant
12,033.00
9,722,14
0,00
2,310.66
80.6%
Stoat (Cops) Revenue
100,000,00
47,989.51
0,00
52,010,49
480%
Indian Gaining
000
000
0,00
0,00
0,0%
Lighting A Landscaping
960,000,00
960,000,00
0,00
000
1000%
RCTC
0,00
000
0,00
0.00
0.0%
Development Agreement
000
0.00
000
0.00
0.0%
CA Violent Crime Task Force
68,490,00
57,693,93
0.00
10,796 07
842%
AD 939
307,999.00
7%457,00
2,000m0
226,542,00
258%
Quimby
9,264,080,00
90,470.76
0,00
9,173,609.24
10%
TUMF
000
0,00
0.00
0,00
00%
Infrastructure
242,074,00
244,737,72
0.00
(2,663 72)
101,1%
Proposition 113
287,307.00
287,307,00
0.00
000
100,0%
South Coast Air Quality
415,700,00
35,36005
0.00
380,339.95
6.5%
CMAQ
0,00
0,00
0.00
0,00
0,0%
Transportation
2,766,345,00
2,935,184,62
0,00
(168,839,82)
106 1%
Parks A Recreation
6,000,00
4,542,47
0.00
1,45753
75,7%
Civic Center
230039.00
232,320,67
0.00
4,618,33
98.1%
Library Development
9,400,00
7,40009
0,00
1,999,91
78,7%
Community Center
0.00
0,00
0.00
0,00
0 0 %
Street Facility
10,000,00
8,037,16
0,00
1,96284
80,41
Park Facility
2,200 00
3,667,84
0.00
(1,467,84)
166,7%
Fire Protection
4,700,00
3,585,24
0.00
1,114,76
763%
Arts In Public Places
536,200,00
253,573.87
0,00
282,626.13
47.3%
Interest Allocation
0,00
33,142.88
0,00
(33,142,88)
0,0%
Capital Improvement
102,633,837,00
33,744,746,89
30,27688
68,1358,811,23
329%
Equipment Replacement
502,217,00
344J624L49
28,857,60
208,734,01
592%
Information Technology
547,649.00
405,171,74
4,487,50
138,18976
74,0%
Park Maintenance Facility
552,523,00
549,714,93
0,00
2,608 07
99,5%
SliverRock Golf
3,888,038,00
4,2711,304L84
0,00
(383,266,84)
109,9%
SliverRock Reserve
0,00
0,00
0,00
0,00
0.0%
LQ Public Safety Officer
2,000,00
0,00
0.00
2,000,00
0,0%
Supplemental Pension Savings Plan
12,833.00
12,832.66
0,00
014
100,0%
Measure "A'
412,50000
0,00
0,00
412,500,00
00%,
La QuInte Financing Authority
678,130,00
678,833,00
0,00
(703,00)
100,1%
La QuInla Housing Authority
26,181,020S0
26,153062.93
0,00
27,657.07
99,9%
Successor Agency
13,451,610,00
7,343,620,12
0,00
6,107,989,88
54.6%
Successor Agency to Project Area No. 1
50,226,885,00
16,065,170 26
000
35,161,714,72
30,0%
Successor Agency to Project Area No 2
21,810,411,00
116,735,670,15
0,00
5,074,740 85
76.7%
Tnml
�$2_75ft7-ffi-GI)
5545.771,61H Vi
7-I5 -114
r, -3. q %
11;R]
CITY OF LA QUINTA
GENERAL FUND EXPENDITURE SUMMARY
BY DEPARTMENT 0710112012 - 06/3012013
pollauffuzam
CITY CLERK
COMMUNITY SERVICES
LEGISLATIVE
CITY MANAGERS OFFICE
DEVELOPMENT SERVICES
MANAGEMENT SERVICES
TOTAL GENERAL BEVER
ADJUSTED 06/30/13 REMAINING
BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE
745,75900
718,63151
000
27,12749
9636%
570,53A00
543,423,57
000
33,11243
94,26%
1,080,820,00
1,009,558.39
Voo
71,261.61
93,41%
1,003, 72331
0.00
22.1.602.6J
81-52n,.
Tcl—S451.00
3,275..`43 78
0.04
35rl. 104.22
90,12%
509.5: 3.00
423AB6.115
0.06
1M 20%
423,4136.05
1).130
•-R"AnIli
PARKS A RECREATION ADMINISTRATI
1,001 ,448.00
911,038,00
000
90,410,00
9097%
SENIOR CENTER
425,564.00
393,533,57
000
32,03043
9247%
PARKS A RECREATION PROGRAMS
181,634.00
175,377.12
0,00
6,256,88
96,55%
LIBRARY
1,455,300.00
1,176,364,66
0.00
276,935,44
8083%
PARK MAINTENANCE
1,577,412S0
1,43%545,13
0.00
137,86687
91.26%
MUSEUM
289.'i82-00
2-13A50.46
rj.n(0
I tll'931 54
TOTAL COMMUNITY SERVICES
LF31,140 00
00,70&84
0,00
56II"I311()
FISCAL SERVICES
968,281.00
993,926,65
000
(25,645,65)
102,65%
CENTRAL SERVICES
3108,079 CIO
25cl.T41 'sIi
o.cto
F�3.037.55
W.50%
TOTAL FINANCE
1249,068.'10
0.00
), a. ; iTi—)007
7 q%
BUILDING A SAFETY - ADMIN
290,307,00
287,952.77
000
2,354,23
99.19%
BUILDING
522,663,00
504,53222
0.00
(61,6%22)
111,79%
CODE COMPLIANCE
975,951 00
688,988.04
0.00
86V62 96
91 09%
ANIMAL CONTROL
424,196,00
413,409,45
0,00
10,788 55
9746%
FIRE
4,986,904,00
4,457,538,22
000
529,365,78
BR38%
EMERGENCY SERVICES
191,074,00
148,406,17
000
42,665.83
77.67%
CIVIC CENTER BUILDING -OPERATION;
1ZWY�-I-1 I10
0.00
L,� Mo-g I "
" ,,� �,
TOTAL BUILDING A SAFF7Y
8,626.a51 G(l
0.00
----70-80.05905
—2"
E12. 129%
POLICE SERVICES
12,915,491 00
12,367,580,09
000
647,910,91
9576%
TOTAL PUBLIC SAFETY
12,015,491,00
12,367,580.09
000
547,910,91
95.76%
PLANNING:
PLANNING - ADMIN
878,62500
770,626.68
000
107,99832
07.71%
CURRENT PLANNING
609. t 9r, (A)
.19ZI.75541
000
W,440.59
98,29%
TOTAL COMMUNITY DEVELOPMENT
1.487.tUT.60
1,369,382,09
000
1111.•i3II9V
92.04%
PUBLIC WORKS:
PUBLIC WORKS ADMINISTRATION
554,264,00
634,869,72
0.00
1%394,28
96.50%
DEVELOPMENT A TRAFFIC
642,42200
699,187,25
0,00
43,234,75
93,27%
MAINT/OPERATIONS - STREETS
1,472,66100
1,387,918,45
0,00
84,764,55
94,24%
MAINTIOPERATIONS - LTGtLANDSCAP
1,446,963.00
1,28%411.48
ASO
157,551 52
8911%
CONSTRUCTION MANAGEMENT
64
0.00
125,934.36
91,99%
TOTAL PUBLIC WORKS
5,689,069.00
5,258,189.54
0,00
430,879,46
9243%
TRANSFERS OUT
2,094,807.00
700,883,99
0,00
1,393,923,01
33,46%
GENERAL FUND REIMBURSEMENTS
{5,609,474.001
(4.236.771 87,%
0.00
(1,172.702.13)__
7871%
NET GENERAL FUND EXPENDITURES
35,656, 169 00
32.628.865 56
0,00
3,027,303,44
91 51%
IN
CITY OF CA QUINTA
OTHER CITY FUNDS
ADJUSTED
06130113
REMAINING
EXPENDITURE SUMMARY
BUDGET
EXPENDITURES
ENCUMBERED
BUDGET
PERCENTAGE
LIBRARY FUND
INTEREST ADVANCE
000
0,00
0.00
000
0X10%
OTHER SERVICES
29,400,00
29,400,00
0.00
coo
10000%
REIMBURSE GENERAL FUND
1,695,696D0
1,450,216,02
0,00
246,38296
8548%
TRANSFER OUT
221,27f100
12.410.00
0.00.
i121279(10
0-00%
TOTAL LIBRARY FUND
1.90.277.00
t.492.025.02
0.00
467.6fl 1 f*1
- erl.98LII.
GAS TAX
CONTRACT SERVICES
0,00
0,00
Doo
000
OCYA
REIMBURSE GENERAL FUND
904,90000
094,896,00
0,00
4.00
100,00%
TRANSFER OUT
OSO
0.00
0.00
0-00
0.00:;
TOTAL GAS TAX FUND
DD4.90Ct 61)
994.89B 00
0.00
4.00
FEDERAL ASSISTANCE FUND:
TRANSFER OUT
274,965.00
56,66967
218,32643
20A0 N
TOTAL FEDERAL ASSISTANCE FUND
271,085.041
55.669.5T
0.00
218.325 -1
nm%
JAG GRANT
TRANSFER OUT
TOTAL JAG GRANT
12.033.00
9.722.14
000
231096
go.sn%
SLESF(COPS)
TRANSFER OUT
TOTAL SLESF (COPS) FUND
100,000,00
47,989.51
0,00
52,01049
47.09%
INDIAN GAMING FUND
TRANSFER OUT
L).?gj
Oki)
G.OS
0,00%
TOTAL INDIAN GAMING FUND
I) Orl
-G.00
0.(M
OJIG
LIGHTING A LANDSCAPING ASSESSMENT DIST:
REIMBURSE GENERAL FUND
960,000,00
960,000,00
000
0,00
100,00%
TRANSFER OUT
0 Gn
0.00
0.00
0.00
000%
TOTAL LTGILANDSCAPING FUND
9R0.060 W-9mo0r1.
Do
0.011
0 DII
1015 (111
RCTC
TRANSFER OUT
9.00
O.fle
(1.00
0.00
TOTAL RCTC
0.00
0.00
G.00
bBo
0.00%
DEVELOPMENT AGREEMENT FUND
CONSTRUCTION
0,00
000
000
0,00
0.00%
REIMBURSE GENERAL FUND
000
000
OAS
0,00
0,00%
TRANSFER OUT
000
0,00
0.00
000
000%
TOTAL SEA AGREEMENT FUND
0.00
0.00
Soo
0.00
000%
CRIME VIOLENT TASK FORCE
OPERATING EXPENSES
6849000
57,69393
Coo
10,796,07
84,24%
TRANSFER OUT
0,00
0,00
0,00
000
000%
TOTAL CRIME VIOLENT TASK FORCE
68,49000
57,693,93
Coo
10,796.07
84.24%
AB 939
OPERATING EXPENSES
34,864.00
5,825,00
2,000,00
27,059C0
16,70%
REIMBURSE GENERAL FUND
73,625C0
73,83200
000
(700)
100,01%
TRANSFER OUT
0.00
0.00
E00AW (IF)
ip (10%
TOTAL AB 939
3e7.91II9 IID
79.4W DU
2.00.100
2.147,.542 GO
25.Ell09'l
QUIMBY FUND
CONTRACT SERVICES
200,00000
(Loo
0,00
200,00000
000%
OPERATING SUPPLIES
2,000,00
2,184,66
000
(18466)
109,23%
REIMBURSE DEVELOPER FEES
0.00
0,00
OVA
0,00
0,00%
TRANSFER OUT
9,062,080,00
08,286,10
000
8,973,793,90
097%
TOTAL 0 U I M Ely
9.26400 CO
w,m -1c,
000
9. 17 3.60 D 24
O.WA
TUMF
CONTRACT SERVICES 0,00 0.00 0,00 000 000%
TRANSFER OUT 0,00 000 000-- OCO - 0.00%
TOTAL 0,00 000 OX0 0,00 0,00%
INFRASTRUCTURE FUND
CONSTRUCTION 000 000 0.00 0.00 0,00%
REIMBURSE GENERAL FUND 000 0,00 0,00 0.00 0,00%
TRANSFER OUT 242,074.00 244737.72 oJX) Q.06'1-72) 101,10%
TOTAL INFRASTRUCTURE 24�'.07-9 00 FU737.72 0.00 12.GS3.72) 101 W%
Is
CITY OF LA QUINTA
OTHER CITY FUNDS
ADJUSTED
6/30/2013
REMAINING
EXPENDITURE SUMMARY
BUDGET
EXPENDITURES
ENCUMBERED
BUDGET
PERCENTAGE
PROPOSITION I B -SIR 1266
TRANSFER OUT
TOTAL PROPOSITION 1 8 FUND
287.307.00
287,30700
000
0,00
100,00%
SOUTH COAST AIR QUALITY FUND
PROJECT EXPENDITURES
40,200,00
35,360,05
o'no
4,839,95
87,96%
TRANSFER OUT
375,500.00
0.00
D.00
37E,.600 00
0.60%
TOTAL SOUTH COAST AIR QUAu rY
05.70D.00
35.3FAI.05
0.0o
3ao.2'l9.45
0 11 ry.
CMAQ
PROJECT EXPENDITURES
000
0.00
Ano
OX0
0,00%
TRANSFER OUT
0.00
OAR
6.00
0.1)I)
() u0%
TOTAL CMAQ
0.01)
0.00
0.0f)
6�60
-00 D
TRANSPORTATION
PROGRAM COSTS
0,00
0,00
0,00
0,00
OSWA
INTEREST ON ADVANCE
19,500,00
35,194.20
0.00
(15,69420)
16048%
CONTRIBUTION
0.00
0.00
0,00
0�00
000%
TRANSFER OUT
2.14(5.845.00
2,690.900.62
0.00
I153045-02)
706SFI%
TOTAL TRAN S PO RTATJ 0 N
2.766.308.(10
2"I35. 1 pl?,
0.00
00 lu%
PARKS A RECREATION
INTEREST ON ADVANCE
6,000,00
4,54147
0,00
1,457.53
7571%
TRANSFER OUT
000
0.00
0.00
0.00
0.0011;
TOTAL PARKS A RECREATION
6.009.00
4.542.47
-CIDII
l tG7 53
75 7 1%
CIVIC CENTER
SERVICES
0.00
1,62090
0.00
(1,620X0)
000%
INTEREST ON ADVANCE
35,000,00
28,76177
0.00
6,236.23
82,18%
REIMBURSE GENERAL FUND
201,939.00
201 A36.00
0.00
3,00
10000%
TRANSFER OUT
0.00
6-00
0.00
0.00
TOTAL CIVIC cEN'rER
Zi6,939.09
232,32iI W
0."
M1.05%,
LIBRARY DEVELOPMENT
PROGRAM COSTS
000
0,00
0.00
000
0,00%
INTEREST ON ADVANCE
9,400,00
7,400,09
000
l'ongi
78,72%
TRANSFER OUT
1) 00
q.oG
000
().130
TOTAL LIBRARY DEVELOPMENT
S]W.00
7400.09
0.00
1-9vl-531
COMMUNITY CENTER
PROGRAM COSTS
0,00
0,00
000
0,00
0.00%
TRANSFER OUT
0.00
0,00
6.06
().Dll
TOTAL COMMUNITY CfN7rll
0.00
Tj ilo
rj.00
11.00
STREET FACILITY
PROGRAM COSTS
0,00
0,00
0,00
0.00
0,00%
INTEREST ON ADVANCE
10,00000
6,037A6
0.00
1,962,84
80,37%
TRANSFER OUT
0,00
0,00
0.00
0,00
0.00%
TOTAL STREET FACILITY
10,000.00
8,037A6
OCO
1,96184
80.37%
PARK FACILITY
PROGRAM COSTS
0,00
000
0
0.00
0,00%
TRANSFER OUT
2,200.00
3,667 84
000
(1,467,84)
166 72%
TOTAL PARK FACILITY
2,20000
3,66784
2;.0�0
�1,467.84�1663SX.
FIRE PROTECTION
INTEREST ON ADVANCE
4,700,00
3,586,24
OAR
1,114.76
76.28%
TRANSFER OUT
000
0,00
0.00
0.00
0,00%
TOTAL FIRE PROTECTION DIF
4,70000
3,585.24
OSO
1,114 7-6
76.28%
ART IN PUBLIC PLACES FUND
MAINTENANCE EXPENSES-APP
20,000,00
10,155 41
000
9,844,59
6038%
OPERATING EXPENSES-APP
4,70000
75,54
Coo
4,624.46
1,61%
ART PURCHASES
111,500,00
43,342.92
0.00
68,157,08
3867%
TRANSFER OUT
400,000.00
200S00.00
OCO
200,000,00
50,00%
TOTAL ART IN PUBLIC PLACES
635,200.Bo
252.573.87
p ou
202.626.13
4729,6
INTEREST ALLOCATION FUND
TRANSFER OUT
000
33,14288
0,00
(33,142,813)
0.00%
TOTAL INT ALLOC FUND
0.00
33,14ZB3
2,00 .........
L33,14188)
OXON,
_
EPA
CITY OF LA QUINTA
OTHER CITY FUNDS
ADJUSTED
613012013
REMAINING
EXPENDITURE SUMMARY
BUDGET
EXPENDITURES
ENCUMBERED
BUDGET
PERCENTAGE
CAPITAL IMPROVEMENT FUND
PROJECT EXPENDITURES
101,922,824A0
33,547,556,04
30,278,88
68,344,987.08
32.91%
PROJECT REIMBURSEMENTS TO GEN FUND
711,013 00
197,188.65
0.00
513,82415
27,73%
TRANSFER OUT
0.011
it OD
0.00
0.0%
TOTAL CAPITAL IMPROVEMENT
102. 6 33, B-A 7 ()D
33.7,14.746
3KI,278.68
6 B.I!5 R's t 1 29
32.88':�
EQUIPMENT REPLACEMENT FUND
OPERATING EXPENSES
410,51600
204,858.11
OAS
205,657.60
49,90%
DEPRECIATION EXPENSES
171,701 00
0,00
OCO
17l,701 00
0,00%
CAPITAL PURCHASES
0,00
139,76638
28,857,60
(168,623 98)
000%
TRANSFER OUT
0.00
0.1jo
0.00
0.00
(1-00%
TOTAL EQUIPMENT REPLACEMENT FUND
982,217.00
344,624.4f)
20)35'1.E*
208.734.U1
58 19"6
INFORMATION TECHNOLOGY FUND
OPERATING EXPENSES
363,263.00
307,450.80
4,487.50
61,324,70
84,64%
DEPRECIATION EXPENSES
78,586.00
84,524.52
000
(5,93852)
107,56%
CAPITAL PURCHASES
taf�pr)0.00
*,1E0.42
0.00
iIZAI)3 58
12 4 6 ',n
TOTAL INFORMATION TTC1 INOLOGY
647.849.00
-,7-171 74
-1.487.50
70
13 91j'A
PARK MAINTENANCE FACILITY
OPERATING EXPENSES
50,000,00
000
0S0
50,000,00
0,00%
DEPRECIATION EXPENSES
502,52300
549,7 14 93
0.00
(47,19193)
109,39%
CAPITAL PURCHASES
0,00
0,00
0,00
0,00
000%
TRANSFER OUT
0.00
0,00
0.1)0
11.00
TfA1%
TOTAL PARK MAINTENANCE FAG
552,523.00
en9,714.03
0.0cl
2,808.07
(10.40%
SILVERROCK GOLF
OPERATING EXPENSES
3,821,023,00
4,206,855.45
0,00
U87,832A5)
11015%
TRANSFER OUT
67.015,I3u
62,449.39
000
4,575.61
93A91
TOTAL SILVERROCK GOLF
00
1.271.304.81;
-0 00
063.24D6.IJ-4)
109-86S,
SILVERROCK GOLF RESERVE
TRANSFER OUT
e 00
floo
0.00
000
0.00%
TOTAL SILVERROCK GOLF RESERVE
0.00
f). Fo-
0.00
0.011
LA QUINTA PUBLIC SAFETY
CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2.00000 0.00 0.00 2,000.00 000%
SUPPLEMENTAL PENSION SAVINGS PLAN
CONTRACT SERVICE PLEMENTAL PENSION SAVINGS PLAN 12,833.00 12,83286 oVo 0.14_ 100,00%
MEASURE "A"
REIMBURSE GENERAL FUND 4 r2.50D 00 0,00 000 412.500.40 000%
TOTAL MEASURE "A" 412.54O.IID 0.00 IWO 412.,1'lrjr).o0 0.00%
43
44
c� OFTL9
CITY / SA / HA / FA MEETING DATE: September 17, 2013
ITEM TITLE: AMEND THE TERM OF OFFICE TO A
UNIFORM THREE YEARS FOR MEMBERS APPOINTED
ON JULY 16, 2013 TO FOUR CITY BOARDS/
COMMISSIONS
RECOMMENDED ACTION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 3
STUDY SESSION:
PUBLIC HEARING:
Amend the term of office to three years, commencing July 1, 2013, for all board
and commission members appointed by Council on July 16, 2013 to the
Architectural and Landscaping Review Board, Community Services Commission,
Construction Appeals Board, and the Planning Commission.
EXECUTIVE SUMMARY:
• At the July 16, 2013 City Council meeting, Council made appointments to
various boards and commissions. Council also held the second reading and
adopted Ordinance 516, which amended many of the provisions governing
the appointment and operation of boards and commissions, including terms.
• The adopted ordinance would not take effect until August 16, 2013, and
Council stated its intent to bring the terms of all those appointed on July 16,
2013 into compliance with the ordinance once it was operable.
• The recommended action implements Council's intent to bring all July 16,
2013 appointees into compliance with this Ordinance.
FISCAL IMPACT:
None.
BACKGROUND/ANALYSIS:
At the July 16, 2013 Council meeting, Council filled various board and commission
vacancies and adopted Ordinance 516, which among other things, standardized
«7
board/commission terms to three years. Since Ordinance 516 would not take
effect for 30 days, Council was bound by the existing ordinance, which set two-
year terms for three boards/commissions and an unlimited term for one board.
Recognizing the immediate need to fill the vacancies so that boards/commissions
could achieve quorums for meetings, Council opted to make the appointments on
July 16, 2013, under then -existing Municipal Code parameters. It was Council's
consensus at that meeting to adjust the terms of newly appointed Board/
Commission Members to a uniform three years after Ordinance 516 took effect.
All provisions of Ordinance 516 took effect August 16, 2013 and apply to all
boards, commissions, and committees from that date forward. Other than setting
a uniform term starting with the July 2013 appointees, no other retroactive action
is needed.
By motion of the City Council, the following term changes for Members appointed
July 16, 2013 will occur and be effective as of July 1, 2013:
➢ Architectural & Landscaping Review Board: from two to three years
➢ Community Services Commission: from two to three years
➢ Construction Appeals Board: from unlimited to three years
➢ Planning Commission: from two to three years
ALTERNATIVES:
The recommended action reflects the stated intent of Council; therefore, no
alternative is provided.
Report prepared by: Susan Maysels, City Clerk
Report approved for submission by: Frank J. Spevacek, City Manager
Cfi
Tityl °F 4a"
AGENDA CATEGORY:
CITY / SA / HA / FA MEETING DATE: September 17, 2013 BUSINESS SESSION:
ITEM TITLE: SET DATE AND TIME FOR A CITY CONSENT CALENDAR: 4
COUNCIL WORKSHOP
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Hold a City Council Workshop at SilverRock from 1:00 p.m. to 5:30 p.m. on
Saturday, October 19, 2013.
EXECUTIVE SUMMARY:
• This workshop will allow the Council, community and staff to receive
information and discuss trends that the City must understand and
accommodate in the coming years.
• Holding the workshop at the Ahmanson Ranch House at SilverRock Resort
will facilitate both small and large group discussions and will be less formal
than the City Council Chambers.
• The agenda will include facilitated presentations by Henson Consulting, and
discussions regarding what the City has accomplished, what is sacred, what
our community is today, and what trends does the community needs to
accommodate.
FISCAL IMPACT:
The cost to prepare for and implement this workshop is projected to be $3,500.
Funds are available in the FY 2013/14 Operating Budget for this endeavor.
BACKGROUND/ANALYSIS:
The City is undergoing a transition from an organization that was structured to
plan, process and accommodate new development to one that now must
accommodate new trends, and new social and economic realities. Current and
IN
past City Councils and staff were very successful at establishing the foundation for
an enduring, vibrant community, yet moving into the 21 st Century, the community's
stakeholders and decision makers must understand:
• What principals and elements cannot be touched or modified as change occurs;
• The trends that are affecting, or will soon affect, the community; and
• How the City may capitalize on these trends while maintaining the essence that
makes La Quinta La Quinta.
The agenda that staff is formulating for this Workshop entails the following:
• Introductions/Expectations
• Where has this Community/City Come From? — a timeline of significant events
• What is Sacred? — features, traditions, principles that must be preserved
• What is Our Community Today? — Valley and City population characteristics
• What Near- and Long -Term Trends does the City Need to Accommodate?
• Final Thoughts/Comments
• Adjourn - to engaging conversation and refreshments
The Ahmanson Ranch House at SilverRock Resort is the proposed venue. Since
the Palmer Course will be closed for overseeding, this event will not impact golf
operations. Both the enclosed space and the patio can accommodate large and
small group discussions. Since this event will be a Council meeting, the public is
welcome to attend.
ALTERNATIVES:
The alternatives to the recommended action are to modify the agenda, the location
or to not hold the workshop at this time.
Report prepared by: Frank J. Spevacek, City Manager
Report approved for submission by: Frank J. Spevacek, City Manager
48
Tjhf 4 4 a"
CITY / SA / HA / FA MEETING DATE: September 17, 2013
ITEM TITLE: RESOLUTION APPROVING A PURCHASE
AND SALE AGREEMENT WITH BARTON LAND LA
QUINTA, LLC. FOR THE ACQUISITION OF LAND FOR
A FUTURE FIRE STATION
RECOMMENDED ACTION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 5
STUDY SESSION:
PUBLIC HEARING:
Adopt a resolution authorizing the City Manager to enter into a Purchase and Sale
Agreement with Barton Land Company, LLC for the acquisition of two acres to be
used for future development of a fire station.
EXECUTIVE SUMMARY:
• As residential development continues in south La Quinta, the need to
establish a fire station in this area increases.
• Development of a station is not necessary at this time. However, the ability
to secure a site is important as the availability of vacant land diminishes.
• Recent development interest prompted staff to explore options to acquire
property for such use.
• A site is available near the northeast corner of Avenue 60 and Monroe
Street. The owner is willing to sell the City two acres.
• Two developers, KB Home and TD Desert Development, representing
neighboring developments, Renditions and Andalusia respectively, are willing
to provide financial assistance necessary to cover the acquisition expense.
FISCAL IMPACT:
The cost for property acquisition and a boundary line adjustment is estimated at
$1 10,000 and will be paid for by developer contributions.
114
BACKGROUND/ANALYSIS:
During the review and approval process for the Coral Option Specific Plan
(Andalusia) in 2003, the need for a fire station to serve the southern portion of La
Quinta was identified. Since then, multiple residential development projects are
planned for the area and several homes have been constructed, increasing the
future need for a fire station. This area is currently served by Fire Station No. 70,
located at the southwest corner of Avenue 54 and Madison Street.
Development interest from KB Home prompted written correspondence from
Riverside County Fire requiring acquisition of property for a future fire station prior
to granting entitlement approval. KB Home subsequently identified significant
concern with the impact to their project by providing the land within their
development, resulting in City staff assisting to find a suitable location.
As a result, contact was made with Mr. Rob Schumacher, owner of approximately
110 acres of land located at the northeast corner of Avenue 60 and Monroe Street.
Mr. Schumacher expressed a willingness to sell the City a portion of his property
for a future fire station.
In an effort to identify market value, staff consulted with Mr. Mike Scarcella of
Capital Realty Analysts. Mr. Scarcella identified land values in the area ranging
between $25,000 and $57,000 per acre, with the higher values representing
smaller parcels (less than five acres).
Mr. Schumacher subsequently agreed to sell to the City two acres of his property
for $100,000 ($50,000 per acre). The site is generally represented on the
attached map (Attachment 1). In addition to the cost of the land, the City will be
responsible for completing a boundary line adjustment in order to establish the site
and estimates this expense to not exceed $10,000.
Staff has talked with representatives from KB Home and TD Desert Development
regarding this opportunity. Both developers have agreed to provide necessary
funds ($55,000 each) to complete the boundary line adjustment and property
acquisition.
ALTERNATIVES:
Council may elect to condition a developer, as part of a future development project,
to provide the property necessary for a new fire station. However, this alternative
could limit, if not prevent, future development in the near -term due to the need to
have a site secured to accommodate additional residential units in this segment of
the community.
Report prepared by: Les Johnson, Community Development Director
Report approved for submission by: Frank J. Spevacek, City Manager
Attachment: 1 . Area Map
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA APPROVING AN AGREEMENT FOR
PURCHASE AND SALE AND ESCROW INSTRUCTIONS
BETWEEN THE CITY OF LA QUINTA AND BARTON
LAND, LA QUINTA LLC FOR CERTAIN PROPERTY
LOCATED NEAR THE INTERSECTION OF AVENUE 60
AND MONROE STREET
WHEREAS, in accordance with the La Quinta General Plan, it is necessary to
provide adequate and timely expansion of services and facilities in order to ensure
an effective and comprehensive response to all emergency service needs; and
WHEREAS, a future need exists to establish and operate a fire station to
serve existing and future residents in the southern segment of the City; and
WHEREAS, the availability of vacant land continues to diminish in this
segment of the community and thus timely securing of property for future fire
infrastructure development is of importance; and
WHEREAS, City staff has negotiated a Purchase Agreement ("Agreement")
with Barton Land, La Quinta LLC ("Barton"), "Exhibit A" attached, pursuant to
Barton selling the City certain real property located near the intersection of Avenue
60 and Monroe Street comprising of approximately two acres for one hundred
thousand dollars ($100,000) pursuant to the terms and conditions set forth in the
Agreement;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF LA QUINTA AS FOLLOWS:
SECTION 1 . That the above recitals are true and correct and incorporated herein.
SECTION 2. That the City Council of the City of La Quinta hereby finds and
determines that the acquisition of said property is in the best interests of the
citizens of the City of La Quinta.
SECTION 3. The Agreement, a copy of which is on file with the City Clerk, is
hereby approved. The City Council consents to the City Manager and City Legal
Counsel to make any final modifications to the Agreement that are consistent with
the substantive terms of the Agreement approved hereby, and to thereafter sign
the Agreement on behalf of the City.
1.1
City Council Resolution 2013-
Purchase and Sale Agreement — Barton Land La Quinta, LLC
Adopted:
SECTION 4. The City Council consents to the City Manager to (i) sign such other
and further documents, including but not limited to escrow instructions, and (ii)
take such other and further actions, as may be necessary and proper to carry out
the terms of the Agreement.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City
Council of the City of La Quinta held this 17th day of September, 2013, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
6%
*:V:I1=31r_1
AGREEMENT FOR PURCHASE AND SALE
AND ESCROW INSTRUCTIONS
This AGREEMENT FOR PURCHASE AND SALE AND ESCROW
INSTRUCTIONS ("Agreement") is made and entered into as of ,
2013 ("Effective Date"), by and between BARTON LAND, LA QUINTA LLC, a California
limited liability company ("Seller"), and the CITY OF LA QUINTA, a California municipal
corporation and charter city ("Buyer").
RECITALS:
A. Seller is the owner of that certain unimproved real property located east of
Monroe Street and north of 60t" Avenue, in the City of La Quinta ("City"), County of
Riverside, State of California, commonly identified as APN 764-240-026 and APN 764-
240-022 (collectively, the "Seller Property"). The Seller Property is depicted in Exhibit
"A", which is attached hereto and incorporated herein by this reference.
B. Buyer desires to purchase a two (2) acre portion of the Seller Property
(the "Property") from Seller and Seller desires to sell the Property to Buyer, on the
terms and conditions set forth herein.
AGREEMENT:
NOW, THEREFORE, in consideration of the foregoing Recitals, which are
incorporated herein by this reference, and the mutual covenants herein contained, the
parties hereto agree as follows:
1. PURCHASE PRICE.
1.1 Amount. Subject to the terms of this Agreement, Buyer hereby agrees to
purchase the Property from Seller and Seller agrees to sell the Property to Buyer, for
the purchase price of One Hundred Thousand Dollars (the "Purchase Price").
1.2 Payment of Purchase Price. The Purchase Price shall be paid in
accordance with the following:
1.2.1 Within five (5) days after the "Opening of Escrow," Buyer shall
deposit with "Escrow Holder" (as those terms are defined in Section 3.1) in "Good
Funds" (as used in this Agreement, the term "Good Funds" shall mean a confirmed
wire transfer of immediately available funds, cashier's or certified check drawn on or
issued by the office of a financial institution located in Riverside County, or cash) the
sum of One Hundred Dollars ($100) (the "Independent Contract Consideration") as
consideration for Seller's execution and delivery of this Agreement and Buyer's right to
approve or disapprove any Buyer contingencies set forth in this Agreement. In the
event the "Escrow" (as that term is defined in Section 3.1) closes, Escrow Holder shall
apply the Independent Contract Consideration towards the Purchase Price. In the event
the Escrow is terminated and fails to close, for any reason other than Seller's default of
882/015610-0002
5421345.5 a02/24/04 -1 -
53
the terms hereof, Escrow Holder shall promptly, but no later than five (5) days after said
termination, release the Independent Contract Consideration to Seller.
1.2.2 On or before 5:00 p.m. on the business day preceding the "Closing
Date" (as that term is defined in Section 4.1) or such earlier time as required by Escrow
Holder in order to close Escrow on the Closing Date, Buyer shall deposit with Escrow
Holder in Good Funds the Purchase Price, less the Independent Contract
Consideration, and such additional funds as may be required to meet Buyer's portion of
the closing costs as hereinafter provided.
2. DUE DILIGENCE. As used herein, the term "Due Diligence Period" shall refer
to a period of time to expire upon the date that is ninety (90) days after the Effective
Date. Buyer's obligation to consummate the transactions contemplated by this
Agreement is subject to and conditioned upon Buyer's approval, deemed approval or
waiver of the right to approve of the following contingencies set forth in this Section 2
(collectively, the "Contingencies"):
2.1 Lot Line Adjustment. Buyer and Seller shall cooperate to locate and
determine a two (2) acre portion of the Seller Property that is acceptable to Buyer and
Seller, each in their sole and absolute discretion, to constitute the Property. Buyer and
Seller anticipate that the Property will generally be located within the southeast corner
of the Seller Property, as depicted on Exhibit "B", which is attached hereto and
incorporated herein by this reference. Buyer and Seller acknowledge and agree that a
lot line adjustment ("LLA") must be prepared and processed in order to reconfigure the
boundary lines between the Seller Property and adjacent real property owned by Seller,
for purposes of establishing the Property as a separate legal parcel. Within thirty (30)
days after the Effective Date, the parties shall meet and confer regarding the location of
the Property. If the parties determine to make any changes to the location as currently
depicted on Exhibit "B", the parties shall prepare a new depiction, which upon being
initialed by both parties, shall automatically replace the current depiction in Exhibit "B".
During the preparation and processing of the LLA, Buyer and Seller agree to regularly
meet and confer to ensure the configurations and other aspects of the LLA are
satisfactory to both parties. Prior to expiration of the Due Diligence Period, either party
may notify the other party, in writing, if the party objects to the location and/or
configuration of the Property, as set forth in the LLA, or any other aspect of the LLA and
if, as a result, the objecting party does not wish to proceed with purchasing the Property
(the "LLA Termination Notice"). Buyer's and Seller's approval or disapproval of the
LLA may be granted or withheld in each of their sole and absolute discretion. Either
party's provision of the LLA Termination Notice shall constitute that party's election to
terminate the Escrow and this Agreement. Buyer acknowledges and agrees that all
costs incurred in the preparation and processing of the LLA shall be borne by Buyer.
Buyer further acknowledges and agrees that (i) the Property, which is contemplated for
development of a future fire station, will border a future residential development
proposed by Tract Map No. 32398 in the City of La Quinta (the "Map"), and (ii) the
Property will satisfy any conditions imposed by Tract Map No. 32398, as such map may
be amended or remapped, for provision of a fire station. Notwithstanding the foregoing,
however, nothing herein shall relieve Seller from the payment of any developer impact
882/015610-0002
5421345.5 a02/24/04 -2-
54
fees imposed by the City of La Quinta in connection with Tract Map No. 32398 and the
development contemplated thereby, as such map may be amended or remapped.
2.2 Title/Survey. Seller shall deliver to Buyer, at Buyer's expense, within five
(5) days after the Effective Date of this Agreement, a preliminary title report prepared by
Fidelity National Title Insurance Company (the "Title Company"), dated not more than
thirty (30) days earlier than the Effective Date describing the state of title of the Seller
Property together with copies of all underlying documents (collectively the "Preliminary
Title Report"). Buyer may, at its sole cost and expense, obtain a current survey of the
Seller Property or any portion thereof (the "Survey"), provided it commences to do so
within thirty (30) days after the Effective Date.
2.2.1 Notwithstanding anything herein to the contrary, Seller shall be
obligated to remove all monetary encumbrances against the Property excluding non -
delinquent real property taxes and assessments. Buyer shall notify Seller in writing of
any objections Buyer may have to title exceptions contained in the Preliminary Title
Report or matters shown on the Survey (if Buyer obtains) no later than the date which is
thirty (30) days after the later of (i) Buyer's receipt of the Preliminary Title Report or (ii)
Buyer's receipt of the Survey ("Buyer's Objection Notice"). Buyer's approval or
disapproval of the matters set forth in the Preliminary Title Report and the Survey may
be granted or withheld in Buyer's sole and absolute discretion. Buyer's failure to
provide Seller with a Buyer's Objection Notice within said period shall constitute Buyer's
approval of all exceptions to title shown on the Preliminary Title Report and all matters
shown on the Survey. Seller shall have a period of fifteen (15) days after receipt of
Buyer's Objection Notice in which to deliver written notice to Buyer ("Seller's Notice") of
Seller's election to either (i) agree to remove the objectionable items on the Preliminary
Title Report and/or Survey prior to the "Close of Escrow" (as that term is defined in
Section 4.1), or (ii) decline to remove any such title exceptions and/or Survey matters
and terminate the Escrow and the obligations of Buyer and Seller to purchase and sell
the Property under this Agreement. Seller's failure to provide Buyer with Seller's Notice
within said period shall constitute Seller's election not to remove the objectionable items
on the Preliminary Title Report and/or the Survey. If Seller notifies Buyer of its election,
or is deemed to have elected, to terminate rather than remove the objectionable items
on the Preliminary Title Report and/or Survey, Buyer shall have the right, by written
notice delivered to Seller within five (5) days after Buyer's receipt of Seller's Notice, to
agree to accept the Property subject to the objectionable items, in which event Seller's
election to terminate shall be of no effect, and Buyer shall take title at the Close of
Escrow subject to such objectionable items without any adjustment to or credit against
the Purchase Price.
2.2.2 Upon the issuance of any amendment or supplement to the
Preliminary Title Report which adds additional exceptions, including any survey
exceptions, the foregoing right of review and approval shall also apply to said
amendment or supplement; provided, however, that Buyer's initial period of review and
approval or disapproval of any such additional exceptions shall be limited to fifteen (15)
days following receipt of notice of such additional exceptions. The process set forth
above for Buyer's review and Seller's response shall apply to any review and response
882/015610-0002
5421345.5 a02/24/04 -3-
61.1
with respect to any amendment or supplement to the Preliminary Title Report, and the
Close of Escrow shall be extended for such period as is necessary to allow for that
review and response process to be completed.
2.3 Environmental Condition. Buyer shall have access to the Seller Property,
as described in this Section 2.3, in order to permit Buyer or its directors, engineers,
analysts, officers, employees, agents, contractors, representatives, attorneys or
advisors (collectively, the "Buyer Representatives") to investigate the Property.
2.3.1 During the Due Diligence Period, Seller shall permit Buyer and
Buyer Representatives, at the sole cost and expense of Buyer, to conduct physical
inspections of the Property, including the site work, soil, subsurface soils, drainage,
seismic and other geological and topographical matters, location of asbestos, toxic
substances, hazardous materials or wastes, if any, and any other investigations as
Buyer deems prudent with respect to the physical condition of the Property in order to
determine the Property's suitability for Buyer's intended development. In no event shall
Buyer conduct any intrusive testing procedures on the Property without the prior written
consent of Seller, which consent shall not be unreasonably withheld. Such
investigations may be made by Buyer and/or Buyer Representatives during any normal
business hours. Seller shall cooperate to assist Buyer in completing such inspections
and special investigations at no cost or expense to Seller. Such inspections and
investigations shall be conducted only upon no less than twenty-four (24) hours' notice
to Seller and shall be conducted at such times and in such a manner as to minimize any
disruption to the Property. Seller shall have the right, but not the obligation, to
accompany Buyer during such investigations and/or inspections.
2.3.2 As a condition to any such entry, Buyer shall (i) conduct all work or
studies in a diligent, expeditious and safe manner and not allow any dangerous or
hazardous conditions to occur on the Property during or after such investigation;
(ii) comply with all applicable laws and governmental regulations; (iii) keep the Property
free and clear of all materialmen's liens, Iis pendens and other liens arising out of the
entry and work performed under this paragraph; (iv) maintain or assure maintenance of
workers' compensation insurance (or state approved self-insurance) on all persons
entering the property in the amounts required by the State of California; (v) provide to
Seller prior to initial entry a certificate of insurance evidencing that Buyer and/or the
persons entering the Property has procured and has in effect an all-risk public liability
insurance policy meeting the following requirements: (1) the insurance shall be written
on a per occurrence and not claims -made basis; (2) the amount of insurance shall be a
combined single limit of not less than Two Million Dollars ($2,000,000.00) with a
deductible or self -insured retention amount of not more than One Hundred Thousand
Dollars ($100,000); (3) the policy shall name or be endorsed to Seller and Seller's
officers, employees, agents, and representatives (collectively, "Seller & Seller
Personnel") as additional insureds; (4) the insurance shall not contain any special
limitations on the scope of protection afforded to Seller & Seller Personnel; (5) the
policy shall not be canceled by the insurer or Buyer unless there is a minimum of thirty
(30) days prior written notice to Seller; (6) the insurer shall waive subrogation rights
against the Seller & Seller Personnel; and (7) the insurance shall be primary insurance
882/015610-0002
5421345.5 a02/24/04 -4-
6V
and not contributory with any insurance any of Seller & Seller Personnel may have; and
(8) the insurance shall apply separately to each insured against whom a claim is made
or suit is brought, except with respect to the limits of the insurer's liability; and
(vi) following Buyer's entry, repair any and all damage to the Property caused by such
inspections or investigations in a timely manner. Notwithstanding anything to the
contrary herein, Buyer may satisfy the above insurance requirements through self-
insurance.
2.3.3 Buyer shall promptly pay and discharge all demands for payment
relating to Buyer's entry on and investigation of the Property and take all other steps to
avoid the assertion of claims of lien against the Property. In the event a claim of lien is
recorded by reason of Buyer's entry on the Property, Buyer, within twenty (20) days of
such recordation, shall either (i) record or deliver a surety bond sufficient to release
such claim or lien in accordance with applicable law; or (ii) provide Seller with such
other assurance as Seller may require for the payment of the claim or lien. Seller may
elect to record and post notices of non -responsibility from time to time on and about the
Property.
2.3.4 Prior to expiration of the Due Diligence Period, Buyer shall notify
Seller in writing (i) of Buyer's election to terminate the Escrow and this Agreement, if
Buyer disapproves of the physical or environmental conditions of the Property and, as a
result, does not wish to proceed with purchasing the Property ("Buyer's Property
Termination Notice"), or (ii) of any objections Buyer may have (the "Disapproved
Property Matters") to any physical or environmental conditions of the Property
("Buyer's Property Objection Notice"). Buyer's approval or disapproval of the
physical and environmental conditions of the Property may be granted or withheld in
Buyer's sole and absolute discretion. In the event Buyer terminates this Agreement
pursuant to this Section, Buyer and Seller shall be relieved of all further liability under
this Agreement, except that Seller shall be entitled to the Independent Contract
Consideration. Buyer's failure to provide Seller with a Buyer's Property Termination
Notice or a Buyer's Property Objection Notice prior to the expiration of the Due
Diligence Period shall constitute Buyer's approval of the condition of the Property. If
Buyer provides to Seller Buyer's Property Objection Notice, Seller shall have a period of
fifteen (15) days after receipt of Buyer's Property Objection Notice in which to deliver
written notice to Buyer ("Seller's Response") of Seller's election to either (i) agree to
remove the Disapproved Property Matters prior to the Close of Escrow, or (ii) decline to
remove the Disapproved Property Matters and terminate Escrow and the obligations of
Buyer and Seller to purchase and sell the Property under this Agreement. Seller's
failure to provide Buyer with Seller's Response within said period shall constitute
Seller's election to remove the Disapproved Property Matters prior to the Close of
Escrow. If Seller notifies Buyer of its election to terminate rather than remove the
Disapproved Property Matters, Buyer shall have the right, by written notice delivered to
Seller within five (5) days after Buyer's receipt of Seller's Response, to agree to accept
the Property subject to the Disapproved Property Matters, in which event Seller's
election to terminate shall be of no effect, and Buyer shall take title at the Close of
Escrow subject to such Disapproved Property Matters without any adjustment to or
credit against the Purchase Price.
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3. ESCROW
3.1 Opening of Escrow. Closing of the sale of the Property shall take place
through an escrow ("Escrow") to be established within three (3) business days after the
Effective Date with Four Seasons Escrow, Inc., at its office located at 51350 Desert
Club Drive, La Quinta, CA 92253 ("Escrow Holder"). The opening of the Escrow (the
"Opening of Escrow") shall be deemed to be the date that a fully executed copy of this
Agreement is delivered to the Escrow Holder. Escrow Holder is instructed to notify
Buyer and Seller in writing of the date of the Opening of Escrow.
3.2 Escrow Instructions. This Agreement, once deposited in Escrow, shall
constitute the joint escrow instructions of Buyer and Seller to Escrow Holder.
Additionally, if Escrow Holder so requires, Buyer and Seller agree to execute the form of
escrow instructions that Escrow Holder customarily requires in real property escrows
administered by it. In the event of any conflict or inconsistency between Escrow
Holder's standard instructions and the provisions of this Agreement, the provisions of
this Agreement shall supersede and be controlling.
4. CLOSE OF ESCROW
4.1 Close of Escrow; Outside Closing Date. Provided that all of the conditions
of this Agreement precedent to the "Close of Escrow" (as hereinafter defined) have
been satisfied (or waived by the appropriate party) prior to or on the "Outside Closing
Date," (as hereinafter defined) the closing of this transaction for the sale and purchase
of the Property shall take place on the date which is five (5) days after the date on which
all of "Buyer's Conditions to Closing" and all of "Seller's Conditions to Closing" (as those
terms are defined in Section 8) have been satisfied (or waived by the appropriate party);
provided, however, in no event shall the closing of this transaction occur, if at all, later
than December 31, 2013 ("Outside Closing Date"). The terms "Close of Escrow" and
the "Closing Date" are used herein to mean the time Seller's grant deed conveying fee
title to the Property to Buyer is recorded in the Official Records of the Office of the
County Recorder of Riverside ("Official Records"). If Escrow is not in a condition to
close by the Outside Closing Date, either party not then in default hereunder may, upon
five (5) days advance written notice to the other party and Escrow Holder, elect to
terminate this Agreement and the Escrow. No such termination shall release either
party then in default from liability for such default. If neither party so elects to terminate
this Agreement and the Escrow, Escrow Holder shall close the Escrow as soon as
possible.
4.2 Recordation: Release of Funds and Documents.
4.2.1 Escrow Holder is directed, on the Closing Date, to record in the
Official Records, the following documents in the order listed: (i) the LLA; (ii) the grant
deed in the form of the attached Exhibit "C" transferring title to the Property to Buyer
("Grant Deed"); (iii) the "Access Easement Agreement," as described in Section 8.1(f)
below; and (iv) such other and further documents as may be directed jointly by Buyer
and Seller.
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4.2.2 Upon the Closing Date, Escrow Holder shall deliver (i) the
Purchase Price, less any of Seller's closing costs, to Seller, and (ii) conformed copies of
all recorded documents to both Buyer and Seller.
4.3 Escrow Cancellation Charges. If the Escrow does not close due to a
default by one of the parties, the defaulting party shall bear all "Escrow Cancellation
Charges" (as that term is defined below). If the Close of Escrow does not occur for any
reason other than the default of a party, then Buyer and Seller shall each pay fifty
percent (50%) of any Escrow Cancellation Charges. As used herein, "Escrow
Cancellation Charges" means all fees, charges and expenses incurred by Escrow
Holder or third parties engaged by Escrow Holder, as well as all expenses related to the
services of the Title Company in connection with the issuance of the Preliminary Title
Report and other title matters.
5. DELIVERY OF DOCUMENTS REQUIRED FROM BUYER AND SELLER.
5.1 Buyer's Obligations. Buyer agrees that on or before 5:00 p.m. of the last
business day immediately preceding the Closing Date, Buyer shall deposit or cause to
be deposited with Escrow Holder the following:
(a) the Purchase Price, less the Independent Contract Consideration;
and
(b) any and all additional funds, instruments or other documents
required from Buyer (executed and acknowledged where appropriate) as may be
reasonably necessary in order for the Escrow Holder to comply with the terms of this
Agreement.
5.2 Seller's Obligations. Seller agrees that on or before 5:00 p.m. of the last
business day immediately preceding the Closing Date, Seller shall deposit or cause to
be deposited with Escrow Holder each of the following:
(a) the executed and acknowledged Grant Deed;
(b) the executed and acknowledged LLA;
(c) a Certificate of Non -Foreign Status (the "Non -Foreign Affidavit")
executed and acknowledged by Seller in the form attached hereto as Exhibit "D"; and
(d) all other funds, items, and instruments required from Seller
(executed and acknowledged where appropriate) as may be reasonably necessary in
order for Escrow Holder to comply with the provisions of this Agreement.
6. TITLE INSURANCE POLICY.
6.1 Title Policy. At the Closing Date, the Title Company, as insurer, shall
issue a standard ALTA owner's standard coverage policy of title insurance ("Title
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Policy"), in favor of Buyer, as insured, with liability in the amount of the Purchase Price,
subject to the following:
(a) non -delinquent real property taxes and assessments;
(b) title exceptions approved or deemed approved by Buyer pursuant
to Section 2.2 above;
(c) title exceptions, if any, resulting from Buyer's entry onto the
Property pursuant to the provisions of Section 2.3 above;
(d) any other exceptions approved by Buyer; and
(e) the standard printed conditions and exceptions contained in the
ALTA standard coverage owner's policy of title insurance regularly issued by the Title
Company.
6.2 Payment for Title Policy. Buyer shall be responsible for all charges for the
Title Policy. Buyer shall also pay for the ALTA survey, if applicable.
7. REAL PROPERTY TAXES. Upon Buyer's acquisition of fee title to the Property
and for the duration of Buyer's ownership, if any, the Property will be exempt from the
payment of property taxes and assessments due to Buyer's status as a public entity.
Seller shall be responsible for paying for all property taxes or assessments assessed
against the Property after the Closing for any period prior to the Closing.
8. CONDITIONS PRECEDENT TO CLOSING.
8.1 Conditions Precedent to Buyer's Obligations. The obligations of Buyer
under this Agreement to purchase the Property and close the Escrow shall be subject to
the satisfaction or signed written waiver by Buyer of each and all of the following
conditions precedent (collectively "Buyer's Conditions to Closing"):
(a) Buyer shall have approved the LLA, including, without limitation, the
location and configuration of the Property, in accordance with Section 2.1 hereof, and
the LLA shall be ready to record concurrently with, and immediately prior to, the Grant
Deed;
(b) Buyer shall have approved the condition of the title to the Property,
in accordance with Section 2.2 hereof;
(c) Buyer shall have approved the condition of the Property, in
accordance with Section 2.3 hereof;
(d) on the Closing Date, the Title Company shall be irrevocably
committed to issue the Title Policy pursuant to Section 6 above insuring fee title to the
Property as being vested in Buyer;
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(e) Buyer shall have received (i) the sum of Fifty -Five Thousand
Dollars ($55,000), in Good Funds, from KB Home Sales - Southern California Inc., or an
affiliate thereof; and (ii) the sum of Fifty -Five Thousand Dollars ($55,000), in Good
Funds, from T.D. Desert Development Limited Partnership, or an affiliate thereof;
(f) Escrow Holder holds all instruments and funds required for the
Close of Escrow and will deliver to Buyer the instruments and funds, if any, accruing to
Buyer pursuant to this Agreement;
(g) except as otherwise permitted by this Agreement, all
representations and warranties by the Seller in this Agreement shall be true on and as
of the Closing Date as though made at that time and all covenants of Seller pursuant to
this Agreement shall have been fulfilled by the Closing Date;
(h) Seller is not in material default of any term or condition of this
Agreement
In the event that any of Buyer's Conditions to Closing are not satisfied, or waived
in a writing signed by Buyer, prior to the expiration of the applicable period for
satisfaction or waiver, Buyer may terminate this Agreement. In the event of such
termination, neither party shall thereafter have any obligations to, or rights against, the
other under this Agreement, except for any obligations that expressly survive the
termination of this Agreement.
8.2 Conditions Precedent to Seller's Obligations. The obligations of Seller
under this Agreement shall be subject to the satisfaction or signed written waiver by
Seller of each and all of the following conditions precedent ("Seller's Conditions to
Closing"):
(a) Escrow Holder holds the Purchase Price and all other instruments
and funds required for the Closing and will deliver to Seller the instruments and funds,
including but not limited to the Purchase Price (less Seller's closing costs), accruing to
Seller pursuant to this Agreement;
(b) except as otherwise permitted by this Agreement, all
representations and warranties by the Buyer in this Agreement shall be true on and as
of the Closing Date as though made at that time and all covenants of Buyer pursuant to
this Agreement shall have been fulfilled by the Closing Date;
(c) Buyer is not in material default of any term or condition of this
Agreement.
In the event that any of Seller's Conditions to Closing are not satisfied, or waived
in a writing signed by Seller, prior to the expiration of the applicable period for
satisfaction or waiver, Seller may terminate this Agreement. In the event of such
termination, neither party shall thereafter have any obligations to, or rights against, the
other under this Agreement, except for any obligations that expressly survive the
termination of this Agreement.
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9. POSSESSION. Possession of the Property shall be delivered by Seller to Buyer
on the Closing Date.
10. ALLOCATION OF COSTS.
10.1 Buyer's Costs. Buyer shall pay the following costs:
(a) fifty percent (50%) of Escrow Holder's escrow fee;
(b) Buyer's own attorney's fees incurred in connection with this
Agreement and the transactions contemplated hereby;
if any;
(c) fifty percent (50%) of all the charges for recording the Grant Deed,
(d) the costs for the ALTA policy of title insurance; and
(e) any additional title insurance coverages Seller is not required to pay
for plus any title endorsements requested by Buyer.
10.2 Seller's Costs. Seller shall pay:
(a) fifty percent (50%) of the Escrow Holder's escrow fee;
(b) Seller's own attorney's fees in connection with this Agreement and
the transactions contemplated hereby;
(c) any documentary transfer taxes associated with the conveyance;
and
(d) fifty percent (50%) of all the charges for recording the Grant Deed,
if any.
11. INDEMNIFICATION. Seller agrees to indemnify, defend and hold Buyer and
Buyer's officials, officers, members, agents, representatives, and employees harmless
from and against any claim, action, suit, proceeding, loss, cost, damage, liability,
deficiency, fine, penalty, punitive damage, or expense (including, without limitation,
attorneys' fees), resulting from, arising out of, or based upon (i) the presence, release,
use, generation, discharge, storage or disposal of any "Hazardous Materials" (as that
term is defined below) on, under, in or about, or the transportation of any such
Hazardous Materials to or from, the Property which occurred prior to the Closing Date,
or (ii) the violation, or alleged violation, of any statute, ordinance, order, rule, regulation,
permit, judgment or license relating to the use, generation, release, discharge, storage,
disposal or transportation of Hazardous Materials on, under, in or about, or to or from,
the Property which occurred prior to the Closing Date. This indemnity shall include,
without limitation, any damage, liability, fine, penalty, cost or expense arising from or out
of any claim, action, suit or proceeding for personal injury (including sickness, disease
or death), tangible or intangible property damage, compensation for lost wages,
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business income, profits or other economic loss, damage to the natural resource or the
environment, nuisance, contamination, leak, spill, release or other adverse effect on the
environment (any of the above, a "Claim") to the extent resulting from, arising out of, or
based upon any matter set forth in subclauses (i) and/or (ii) hereinabove. At the request
of the Seller, the Buyer shall cooperate with and assist the Seller in its defense of any
such claim, action, suit, proceeding, loss, cost, damage, liability, deficiency, fine,
penalty, punitive damage, or expense; provided that the Buyer shall not be obligated to
incur any expense in connection with such cooperation or assistance. Seller's
obligation to indemnify, defend and hold Buyer harmless under this Section 11 shall not
apply to any Claim resulting from, arising out of or based upon any inspection or
investigation of the Property by Buyer Representatives pursuant to Section 2.3 hereof,
and Buyer agrees to indemnify, defend and hold Seller harmless from any such Claim in
the same manner and to the same extent that Seller is required to indemnify, defend
and hold Buyer harmless under the provisions of this Section 11.
For purposes of this Agreement, the term "Hazardous Materials" means any
substance, material, or waste which is, or becomes, regulated by any local
governmental authority, the State of California, or the United States Government,
including, but not limited to, any material or substance which is (i) defined as a
"hazardous waste," "extremely hazardous waste," or "restricted hazardous waste" under
Section 25115, 25117 or 25122.7, or listed pursuant to Section 25140 of the California
Health and Safety Code, Division 20, Chapter 6.5 (Hazardous Waste Control Law), (ii)
defined as a "hazardous substance" under Section 25316 of the California Health and
Safety Code, Division 20, Chapter 6.8 (Carpenter -Presley -Tanner Hazardous
Substance Account Act), (iii) defined as a "hazardous material," "hazardous substance,"
or "hazardous waste" under Section 25501 of the California Health and Safety Code,
Division 20, Chapter 6.95 (Hazardous Materials Release Response Plans and
Inventory), (iv) defined as a "hazardous substance" under Section 25281 of the
California Health and Safety Code, Division 20, Chapter 6.7 (Underground Storage of
Hazardous Substances), (v) petroleum, (vi) friable asbestos, (vii) polychlorinated
biphenyls, (viii) methyl tertiary butyl ether, (ix) listed under Article 9 or defined as
"hazardous" or "extremely hazardous" pursuant to Article 11 of Title 22 of the California
Administrative Code, Division 4, Chapter 20, (x) designated as "hazardous substances"
pursuant to Section 311 of the Clean Water Act (33 U.S.C. §1317), (xi) defined as a
"hazardous waste" pursuant to Section 1004 of the Resource Conservation and
Recovery Act, 42 U.S.C. §6901 et seq.(42 U.S.C. §6903) or (xii) defined as "hazardous
substances" pursuant to Section 101 of the Comprehensive Environmental Response,
Compensation, and Liability Act, 42 U.S.C. §9601 et seq.
12. REPRESENTATIONS AND WARRANTIES.
12.1 Seller's Representations and Warranties. Seller hereby makes the
following representations and warranties to Buyer, each of which is true in all respects
as of the date hereof and shall be true in all respects on the Closing Date:
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12.1.2 Seller has the legal power, right, and authority to execute, deliver
and perform Seller's obligations under this Agreement and the documents executed and
delivered by Seller pursuant hereto.
12.1.3 All requisite action (corporate, trust, partnership, or otherwise) has
been taken by Seller in connection with entering into this Agreement and the
instruments referenced herein and the consummation of the transactions contemplated
hereby. No consent of any partner, shareholder, member, creditor, investor, judicial or
administrative body, authority or other entity is required which has not been obtained to
permit Seller to enter into this Agreement and consummate the transactions
contemplated hereby.
12.1.4 The entering into this Agreement does not violate any provision of
any other agreement to which Seller is bound.
12.1.5 There is no pending or threatened litigation, lawsuit or
administrative proceeding which would adversely affect the Property.
12.1.6 There are no contracts or leases affecting the Property and no
agreements entered into, by or under Seller which shall survive the Close of Escrow.
12.1.7 Seller has no knowledge of the presence of any Hazardous
Materials on the Property, or any portion thereof, and Seller has not been advised or
notified by any third parties, prior owners of the Property, or any federal, state or local
governmental agency, of the presence of any Hazardous Materials on the Property.
In the event Seller becomes aware of a change in circumstance during the term
of the Escrow which would cause any of the representations or warranties of Seller
under this Section 12 to be untrue, Seller shall advise Buyer of such change in
circumstance in writing within five (5) business days from Seller's discovery thereof.
Buyer shall then have fifteen (15) business days from receipt of such notice from Seller
to deliver written notice to Seller of Buyer's election to either (i) terminate this
Agreement, or (ii) waive objection to such change in circumstance and to accept title to
the Property at the Close of Escrow subject to such change in circumstance. Buyer's
failure to notify Seller in writing within said fifteen (15) business day period shall
conclusively be deemed Buyer's election to waive objection to such change in
circumstance and to proceed to close this Escrow subject to such change in
circumstance.
12.2 Buyer's Representations, Warranties and Covenants.
12.2.1 Buyer is duly organized and existing.
12.2.2 Buyer has the legal power, right, and authority to execute, deliver
and perform Buyer's obligations under this Agreement and the documents executed and
delivered by Buyer pursuant hereto.
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12.2.3 All requisite action has been taken by Buyer in connection with
entering into this Agreement and the instruments referenced herein and the
consummation of the transactions contemplated hereby. No consent is required which
has not been obtained to permit Buyer to enter into this Agreement and consummate
the transaction hereby.
12.2.4 The entering into this Agreement does not violate any provision of
any other agreement to which Buyer is bound.
13. CONDEMNATION. In the event that, prior to the Close of Escrow, any
governmental entity shall commence any proceedings of or leading to eminent domain
or similar type proceedings to take all or any portion of the Property, Buyer and Seller
shall promptly meet and confer in good faith to evaluate the effect of such action on the
purposes of this Agreement and following such meeting either Buyer or Seller may
terminate this Agreement.
14. RISK OF PHYSICAL LOSS. Risk of physical loss to the Property shall be borne
by Seller prior to the Close of Escrow and by Buyer thereafter. In the event that the
Property shall be damaged by fire, flood, earthquake or other casualty Buyer shall have
the option to terminate this Agreement, provided notice of such termination is delivered
to Seller within fifteen (15) business days following the date Buyer learns of the
occurrence of such casualty. If Buyer fails to terminate this Agreement pursuant to the
foregoing sentence within said fifteen (15) business day period, Buyer shall complete
the acquisition of the Property, in which case Seller shall assign to Buyer the interest of
Seller in all insurance proceeds relating to such damage. Seller shall consult with Buyer
regarding any proposed settlement with the insurer and Buyer shall have the
reasonable right of approval thereof. Seller shall hold such proceeds until the Close of
Escrow. In the event this Agreement is terminated for any reason, Buyer shall have no
right to any insurance proceeds.
15. WAIVER OF DAMAGES; SPECIFIC PERFORMANCE. In the event a party
defaults under this Agreement, the non -defaulting party's sole and exclusive remedy will
be for specific performance of this Agreement. EACH PARTY HEREBY WAIVES ANY
RIGHT TO PURSUE DAMAGES RESULTING FROM A DEFAULT OR BREACH OF
THIS AGREEMENT, AND IN NO EVENT SHALL THE DEFAULTING PARTY BE
LIABLE FOR DAMAGES FOR A DEFAULT OR BREACH OF DEFAULTING PARTY'S
OBLIGATION UNDER THIS AGREEMENT, ALL OF WHICH RIGHTS ARE HEREBY
WAIVED AND RELINQUISHED BY THE NON -DEFAULTING PARTY. The parties
agree that the foregoing limitation on their respective remedies and measure of
damages is reasonable under all of the circumstances of this Agreement, and is
material consideration for the parties entering into this Agreement.
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16. SECONDARY ACCESS. Seller acknowledges and agrees that Buyer intends to
directly access the Property from 60t" Avenue. Seller further acknowledges and agrees
that Buyer will require a secondary access to the Property (the "Secondary Access").
Buyer and Seller anticipate that the Secondary Access will be from the west of the
property. Seller shall cooperate with Buyer to designate the Secondary Access in a
location acceptable to Buyer and Seller, each in their reasonable discretion. Upon such
designation, Seller shall execute and record an easement agreement (the "Easement
Agreement") pursuant to which Seller grants to Buyer an easement for ingress and
egress over portions of the Seller Property for purposes of providing to Buyer the
Secondary Access. The Easement Agreement shall be in a form approved by the City
Attorney.
17. MISCELLANEOUS.
17.1 Assignment. This Agreement shall be binding upon and shall inure to the
benefit of Buyer and Seller and their respective heirs, personal representatives,
successors and assigns. Neither party to this Agreement may assign this Agreement or
any interest or right hereunder or under the Escrow without the prior written consent and
approval of the other party, which consent and approval may be withheld in the sole and
absolute discretion of either party. No provision of this Agreement is intended nor shall
in any way be construed to benefit any party not a signatory hereto or to create a third
party beneficiary relationship.
17.2 Choice of Laws. This Agreement shall be governed by the internal laws of
the State of California and any question arising hereunder shall be construed or
determined according to such law without regard to conflict of law principles. Service of
process on Buyer shall be made in accordance with California law. Service of process
on Seller shall be made in any manner permitted by California law and shall be effective
whether served inside or outside California.
17.3 Arbitration Of Disputes.
17.3.1 PROCEDURE. ANY DISPUTE BETWEEN BUYER AND SELLER
RELATED TO THIS AGREEMENT, OR THE PROPERTY, OR THE TRANSACTIONS
CONTEMPLATED BY THIS AGREEMENT WILL BE RESOLVED BY ARBITRATION
GOVERNED BY THE FEDERAL ARBITRATION ACT AND, TO THE EXTENT NOT
INCONSISTENT WITH THAT STATUTE, CONDUCTED IN ACCORDANCE WITH THE
RULES OF PRACTICE AND PROCEDURE FOR THE ARBITRATION OF
COMMERCIAL DISPUTES OF JUDICIAL ARBITRATION AND MEDIATION
SERVICES, INC. ("JAMS") AND OTHERWISE, TO THE EXTENT NOT
INCONSISTENT WITH THE FOREGOING, PURSUANT TO CALIFORNIA LAW. THE
ARBITRATION SHALL BE CONDUCTED IN RIVERSIDE COUNTY, CALIFORNIA
AND ADMINISTERED BY JAMS, WHICH WILL APPOINT A SINGLE ARBITRATOR.
ALL ARBITRATION HEARINGS WILL BE COMMENCED WITHIN 30 DAYS OF THE
DEMAND FOR ARBITRATION UNLESS THE ARBITRATOR, FOR SHOWING OF
GOOD CAUSE, EXTENDS THE COMMENCEMENT OF SUCH HEARING. THE
DECISION OF THE ARBITRATOR WILL BE BINDING ON BUYER AND SELLER,
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AND JUDGMENT UPON ANY ARBITRATION AWARD MAY BE ENTERED IN ANY
COURT HAVING JURISDICTION AND THE DETERMINATION AND AWARD, IF
ANY, MAY THEN BE ENFORCED AMONG THE PARTIES, WITHOUT FURTHER
EVIDENTIARY PROCEEDINGS, AS IF ENTERED BY A COURT AT THE
CONCLUSION OF A JUDICIAL PROCEEDING IN WHICH NO APPEAL WAS TAKEN.
THE PARTIES ACKNOWLEDGE THAT, BY AGREEING TO ARBITRATE DISPUTES,
EACH OF THEM IS WAIVING CERTAIN RIGHTS, INCLUDING ITS RIGHTS TO SEEK
REMEDIES IN COURT (INCLUDING A RIGHT TO A TRIAL BY JURY), TO
DISCOVERY PROCESSES THAT WOULD BE ATTENDANT TO A COURT
PROCEEDING, AND TO PARTICIPATE IN A CLASS ACTION.
17.3.2 ACCEPTANCE OF ARBITRATION. NOTICE: BY INITIALING IN
THE SPACE BELOW YOU ARE AGREEING TO HAVE ANY DISPUTE ARISING OUT
OF THE MATTERS INCLUDED IN THE "ARBITRATION OF DISPUTES" PROVISION
DECIDED BY NEUTRAL ARBITRATION AS PROVIDED ABOVE AND, AS
APPLICABLE, BY CALIFORNIA LAW, AND YOU ARE GIVING UP ANY RIGHTS
YOU MIGHT POSSESS TO HAVE THE DISPUTE LITIGATED IN A COURT OR JURY
TRIAL. BY INITIALING IN THE SPACE BELOW YOU ARE GIVING UP YOUR
JUDICIAL RIGHTS TO DISCOVERY AND APPEAL, UNLESS SUCH RIGHTS ARE
SPECIFICALLY INCLUDED IN THE "ARBITRATION OF DISPUTES" PROVISION. IF
YOU REFUSE TO SUBMIT TO ARBITRATION AFTER AGREEING TO THIS
PROVISION, YOU MAY BE COMPELLED TO ARBITRATE UNDER THE AUTHORITY
OF THE FEDERAL ARBITRATION ACT AND/OR THE CALIFORNIA CODE OF CIVIL
PROCEDURE. YOUR AGREEMENT TO THIS ARBITRATION PROVISION IS
VOLUNTARY.
WE HAVE READ AND UNDERSTAND THE FOREGOING AND AGREE TO SUBMIT
DISPUTES ARISING OUT OF THE MATTERS INCLUDED IN THE "ARBITRATION
OF DISPUTES" PROVISION TO NEUTRAL ARBITRATION.
BY PLACING THEIR INITIALS HERE:
(BUYER ; SELLER ), THE PARTIES AGREE TO ARBITRATION.
17.4 JURY WAIVER. BUYER AND SELLER EACH WAIVES RIGHT TO A
JURY IN ANY LITIGATION IN CONNECTION WITH THIS AGREEMENT, OR THE
PROPERTY, OR THE TRANSACTIONS CONTEMPLATED BY THIS AGREEMENT.
BUYER AND SELLER EACH ACKNOWLEDGES THAT THIS WAIVER HAS BEEN
FREELY GIVEN AFTER CONSULTATION BY IT WITH COMPETENT COUNSEL.
THIS SECTION 17.4 HAS BEEN INCLUDED ONLY FOR THE EVENT THAT,
DESPITE THE PARTIES' INTENTION, THE AGREEMENT TO ARBITRATE
DISPUTES IS HELD TO BE INAPPLICABLE, AND NOTHING IN THIS SECTION 17.4
IS INTENDED TO QUALIFY THE PARTIES' AGREEMENT TO ARBITRATE ALL
DISPUTES.
17.5 Attorney's Fees. In the event of any action, including an arbitration
proceeding, between Buyer and Seller seeking enforcement of any of the terms and
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conditions to this Agreement or the Escrow or otherwise in connection with the Property,
the prevailing party in such action shall be awarded, in addition to damages, injunctive
or other relief, its reasonable costs and expenses, including without limitation its expert
witness fees and reasonable attorney's fees.
17.6 Notices. All notices under this Agreement shall be effective (i) upon
personal delivery, (ii) upon delivery by reputable overnight courier that provides a
receipt with the date and time of delivery, or (iii) three (3) business days after deposit in
the United States mail, registered or certified, postage fully prepaid and addressed to
the respective parties as set forth below or as to such other address as the parties may
from time to time designate in writing:
To Seller: Barton Land, La Quinta LLC
2995 Woodside Road, #400
Woodside, CA 94062
Phone No.: 650-529-2385 x 203
Attn: Philip W. Barton
To Buyer: City of La Quinta
78-495 Calle Tampico
La Quinta, California 92253
Phone No.: 760-777-7031
Attention: City Manager
Copy to: Rutan & Tucker, LLP
611 Anton Boulevard, Suite 1400
Costa Mesa, CA 92628-1950
Phone No.: (714) 641-5100
Attn: M. Katherine Jenson, Esq.
17.7 Fair Meaning. This Agreement shall be construed according to its fair
meaning and as if prepared by both parties hereto.
17.8 Headings. The headings at the beginning of each numbered Section of
this Agreement are solely for the convenience of the parties hereto and are not a part of
this Agreement.
17.9 Nonliability of Buyer Officials. No officer, official, member, employee,
agent, or representative of Buyer shall be liable for any amounts due hereunder, and no
judgment or execution thereon entered in any action hereon shall be personally
enforced against any such officer, official, member, employee, agent, or representative.
17.10 Gender; Number. As used in this Agreement, masculine, feminine, and
neuter gender and the singular or plural number shall be deemed to include the others
wherever and whenever the context so dictates.
17.11 Survival. This Agreement and all covenants to be performed after the
Closing Date, and, except as otherwise set forth herein, all representations and
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warranties contained herein, shall survive the Closing Date and shall remain a binding
contract between the parties hereto.
17.12 Time of Essence. Time is of the essence of this Agreement and of each
and every term and provision hereof, it being understood that the parties hereto have
specifically negotiated the dates for the completion of each obligation herein.
17.13 Waiver. A waiver of a provision hereof shall be effective only if said
waiver is in writing, and signed by both Buyer and Seller. No waiver of any breach or
default by any party hereto shall be considered to be a waiver of any future breach or
default unless expressly provided herein or in the waiver.
17.14 Broker's/Consulting Fees. Seller and Buyer represent and warrant to the
other that neither Buyer nor Seller has employed any real estate broker to represent its
interest in this transaction. Each party agrees to indemnify and hold the other free and
harmless from and against any and all liability, loss, cost, or expense (including court
costs and reasonable attorney's fees) in any manner connected with a claim asserted
by any individual or entity for any broker's commission in connection with the
conveyance of the Property arising out of agreements by the indemnifying party to pay
any commission.
17.15 No Withholding Because Non -Foreign Seller. Seller represents and
warrants to Buyer that Seller is not, and as of the Close of Escrow will not be, a foreign
person within the meaning of Internal Revenue Code Section 1445 or an out-of-state
seller under California Revenue and Tax Code Section 18805 and that it will deliver to
Buyer on or before the Close of Escrow a Certificate of Non -foreign Status on Escrow
Holder's standard form pursuant to Internal Revenue Code Section 1445(b)(2) and the
regulations promulgated thereunder and a California Form 593-C.
17.16 Counterparts. This Agreement may be executed in any number of
counterparts, all of which shall be of equal legal force and effect.
17.17 Severability. If any term, covenant or condition of this Agreement or the
application thereof to any person, entity, or circumstance shall, to any extent, be invalid
or unenforceable, the remainder of this Agreement, or the application of such term,
covenant, or condition to persons, entities, or circumstances other than those as to
which it is held invalid or unenforceable, shall not be affected thereby and each term,
covenant or condition of this Agreement shall be valid and enforceable to the fullest
extent permitted by law.
17.18 Exhibits. The following exhibits are attached hereto and incorporated
herein by this reference:
882/015610-0002
5421345.5 a02/24/04
Exhibit "A" Depiction of Seller Property
Exhibit "B" Proposed Location of Property
Exhibit "C" Grant Deed
Exhibit "D" Certificate of Non -Foreign Status
-17-
M-*1
17.19 Covenants of Seller. Seller agrees that during the period between the
Effective Date of this Agreement and the Closing Date:
(a) Seller shall maintain the Property in not less than the state of repair
as that existing on the Effective Date (excepting ordinary wear and tear);
(b) Seller shall not convey, grant, lease, rent, license, assign,
mortgage, hypothecate, encumber, or otherwise transfer (on or off record) the Property
or any interest therein;
(c) Seller shall not alter the physical condition of the Property or
introduce or release, or permit the introduction or release, of any Hazardous Material in,
from, under, or on the Property;
(d) Prior to the Closing Date, Seller shall maintain Seller's existing
insurance on the Property.
17.20 Covenant Against Discrimination. Seller covenants that in its performance
of this Agreement it shall not discriminate against any person or group of persons on
account of any impermissible classification including but not limited to race, color, creed,
gender, religion, marital status, national origin, or ancestry.
17.21 Entire Agreement. Amendment. Except as set forth above, this
Agreement and the exhibits incorporated herein contain the entire agreement of Buyer
and Seller with respect to the matters contained herein, and no prior agreement or
understanding pertaining to any such matter shall be effective for any purpose. No
provisions of this Agreement may be amended or modified in any manner whatsoever
except by an agreement in writing signed by duly authorized officers or representatives
of each of the parties hereto.
17.22 Facsimile Signatures. Signatures of the parties transmitted by facsimile
shall be deemed binding. However, each party agrees to submit their original signature
to the other party within five (5) business days after execution hereof.
882/015610-0002
5421345.5 a02/24/04
[SIGNATURES ON NEXT PAGE]
-18-
rill
IN WITNESS WHEREOF, Buyer and Seller each hereby represents that it has
read this Agreement, understands it, and hereby executes this Agreement to be
effective as of the day and year first written above.
Date: , 2013
Date: , 2013
ATTEST:
Susan Maysels, City Clerk
APPROVED AS TO FORM:
RUTAN & TUCKER, LLP
By:
M. Katherine Jenson, City Attorney
"Seller"
BARTON LAND, LA QUINTA LLC
a California limited liability company
By:
Name:
Its:
"Buyer"
CITY OF LA QUINTA,
a California municipal corporation and
charter city
Name: Frank J. Spevacek
Its: City Manager
Four Seasons Escrow, Inc. agrees to act as Escrow Holder in accordance with the
terms of this Agreement.
FOUR SEASONS ESCROW, INC.
Date: , 2013 By.
882/015610-0002
5421345.5 a02/24/04
Name: Malia Monroe
Its: President
-19-
N
EXHIBIT "A"
DEPICTION OF SELLER PROPERTY
Fire Station Vicinity Map City Limit +
July 30, 2013
882/015610-0002
5421345.5 a09/12/13
�,^ = City of La Quinta
Planning ❑ivision
W
EXHIBIT "B"
PROPOSED LOCATION OF PROPERTY
-—
13
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Yr? � ��• R�..' ., F ..} i it
City Limit
Fire Station Vicinity Map Q FireStation Site
July 30, 2613
882/015610-0002
5421345.5 a09/12/13
.� City of La Quinta
- Planning Division
73
EXHIBIT "C"
FORM OF GRANT DEED
[SEE FOLLOWING PAGES]
882/015610-0002
5421345.5 a09/12/13
74
RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:
CITY OF LA QUINTA
78-495 Calle Tampico
La Quinta, California 92253
Attn: City Manager
SPACE ABOVE THIS LINE FOR RECORDER'S USE
(Exempt from Recordation Fee per Gov. Code § 27383)
GRANT DEED
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged,
BARTON LAND, LA QUINTA LLC, a California limited liability company (the "Grantor"),
hereby grants to CITY OF LA QUINTA, a California municipal corporation and charter
city (the "Grantee"), that certain real property ("Property") located in the City of
La Quinta, County of Riverside, State of California, described in the legal description
attached hereto as Attachment No. 1 and incorporated herein by this reference, subject
to all matters of record.
"Grantor"
BARTON LAND, LA QUINTA LLC,
a California limited liability company
Date: 2013 By:
Name:
Its:
882/015610-0002
5421345.5 a09/12/13
-1-
rR
State of California
County of Riverside
On , before me,
(insert name and title of the officer)
Notary Public, personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California
that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
882/015610-0002
5421345.5 a09/12/13
-2-
(Seal)
rV
ATTACHMENT NO. 1
LEGAL DESCRIPTION OF PROPERTY
The land situated in the City of La Quinta, in the County of Riverside, State of California,
described as follows:
882/015610-0002
5421345.5a09/12/13 Attachment 1 to Grant Deed
NFA
GRANTEE'S ACCEPTANCE
This is to certify that the interest in real property conveyed by the Grant Deed
dated , 2013, from Barton Land, La Quinta LLC, a California
limited liability company (the "Grantor"), to CITY OF LA QUINTA, a California municipal
corporation and charter city ("City"), is hereby accepted by the undersigned officer or
agent on behalf of the City of La Quinta pursuant to authority conferred by Resolution
No. 2002-86, adopted by the City Council of the City of La Quinta on June 18, 20027
and the City consents to recordation thereof by its duly authorized officer.
Dated:
Frank J. Spevacek, City Manager
State of California
County of Riverside
On , before me,
(insert name and title of the officer)
Notary Public, personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California
that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
882/015610-0002
5421345.5 a09/12/13
(Seal)
78
EXHIBIT "D"
CERTIFICATE OF NON -FOREIGN STATUS
Section 1445 of the Internal Revenue Code provides that a transferee of a U.S. real
property interest must withhold tax if the transferor is a foreign person. To inform the
transferee that withholding of tax is not required upon the disposition of a U.S. real
property interest in Barton SOCO WEST, INC., a Delaware corporation ("Seller"), the
undersigned hereby certifies the following on behalf of the Seller:
1. Seller is not a foreign corporation, foreign partnership, foreign trust, or
foreign estate (as those terms are defined in the Internal Revenue Code
and Income Tax Regulations);
2. Seller's U.S. employer identification number is ;and
3. Seller's office address is
Seller understands that this certification may be disclosed to the Internal Revenue
Service by the transferee and that any false statement contained herein could be
punished by fine, imprisonment, or both.
Under penalties of perjury, I declare that I have examined this certification and to the
best of my knowledge and belief it is true, correct and complete. I further declare that
have authority to sign this document on behalf of Seller.
Date: , 2013
"Seller"
BARTON LAND, LA QUINTA LLC,
a California limited liability company
By: _
Name:
Its:
882/015610-0002
5421345.5 a09/12/13 79
AGREEMENT FOR PURCHASE AND SALE
AND ESCROW INSTRUCTIONS
by and between
BARTON LAND, LA QUINTA LLC
("SELLER")
and
CITY OF LA QUINTA
("BUYER")
882/015610-0002
5421345.5 a09/12/13 80
TABLE OF CONTENTS
Page
1. PURCHASE PRICE............................................................................................1
1.1 Amount....................................................................................................1
1.2 Payment of Purchase Price.....................................................................1
2. DUE DILIGENCE................................................................................................2
2.1 Lot Line Adjustment................................................................................. 2
2.2 Title/Survey..............................................................................................3
2.3 Environmental Condition..........................................................................4
3. ESCROW........................................................................................................... 6
3.1 Opening of Escrow..................................................................................6
3.2 Escrow Instructions..................................................................................6
4. CLOSE OF ESCROW........................................................................................ 6
4.1 Close of Escrow; Outside Closing Date ................................................... 6
4.2 Recordation; Release of Funds and Documents.....................................6
4.3 Escrow Cancellation Charges..................................................................7
5. DELIVERY OF DOCUMENTS REQUIRED FROM BUYER AND
SELLER.............................................................................................................. 7
5.1 Buyer's Obligations..................................................................................7
5.2 Seller's Obligations.................................................................................. 7
6. TITLE INSURANCE POLICY..............................................................................7
6.1 Title Policy............................................................................................... 7
6.2 Payment for Title Policy........................................................................... 8
7. REAL PROPERTY TAXES................................................................................. 8
8. CONDITIONS PRECEDENT TO CLOSING.......................................................8
8.1 Conditions Precedent to Buyer's Obligations ........................................... 8
8.2 Conditions Precedent to Seller's Obligations...........................................9
9. POSSESSION..................................................................................................10
10. ALLOCATION OF COSTS...............................................................................10
10.1 Buyer's Costs.........................................................................................10
10.2 Seller's Costs.........................................................................................10
11. INDEMNIFICATION..........................................................................................10
12. REPRESENTATIONS AND WARRANTIES.....................................................11
12.1 Seller's Representations and Warranties...............................................11
12.2 Buyer's Representations, Warranties and Covenants ...........................12
882/015610-0002
5421345.5 a09/12/13
81
Page
13.
CONDEMNATION............................................................................................13
14.
RISK OF PHYSICAL LOSS..............................................................................13
15.
WAIVER OF DAMAGES; SPECIFIC PERFORMANCE...................................13
16.
SECONDARY ACCESS...................................................................................14
17.
MISCELLANEOUS...........................................................................................14
17.1 Assignment............................................................................................14
17.2 Choice of Laws......................................................................................14
17.3 Arbitration Of Disputes...........................................................................14
17.4 JURY WAIVER......................................................................................15
17.5 Attorney's Fees......................................................................................15
17.6 Notices...................................................................................................16
17.7 Fair Meaning..........................................................................................16
17.8 Headings................................................................................................16
17.9 Nonliability of Buyer Officials.................................................................16
17.10 Gender; Number....................................................................................16
17.11 Survival..................................................................................................16
17.12 Time of Essence....................................................................................17
17.13 Waiver....................................................................................................17
17.14 Broker's/Consulting Fees.......................................................................17
17.15 No Withholding Because Non -Foreign Seller.........................................17
17.16 Counterparts..........................................................................................17
17.17 Severability............................................................................................17
17.18 Exhibits..................................................................................................17
17.19 Covenants of Seller...............................................................................18
17.20 Covenant Against Discrimination...........................................................18
17.21 Entire Agreement; Amendment..............................................................18
17.22 Facsimile Signatures..............................................................................18
EXHIBIT A LEGAL DESCRIPTION OF SELLER PROPERTY
EXHIBIT B DEPICTION OF PROPERTY
EXHIBIT C FORM OF GRANT DEED
EXHIBIT D CERTIFICATE OF NON -FOREIGN STATUS
882/015610-0002
5421345.5 a09/12/13 - -
82
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84
T-itf °l 4Qulnra
CITY / SA / HA / FA MEETING DATE: September 17, 2013
AGENDA CATEGORY:
BUSINESS SESSION:
ITEM TITLE: EXCUSE COMMISSIONER MICHELE CONSENT CALENDAR: 6
LAWRENCE'S ABSENCE FROM THE SEPTEMBER 9,
2013, COMMUNITY SERVICES COMMISSION STUDY SESSION:
MEETING PUBLIC HEARING:
RECOMMENDED ACTION:
Approve Commissioner Michelle Lawrence's absence from the September 9, 2013,
Community Services Commission meeting.
BACKGROUND/ANALYSIS:
Commissioner Lawrence requested to be excused from the September 9, 2013,
Community Services Commission meeting due to work. The La Quinta Municipal
Code allows a member to be absent from two consecutive regular meetings or
three scheduled meetings within a fiscal year without causing his/her office to
become vacant. Commissioner Lawrence has had no other absences during her
Commission term and staff recommends her absence be excused by Council.
ALTERNATIVES:
Deny Commissioner Lawrence request to be excused. Denial of the request would
result in the absence being counted toward her limitation on absences as noted
above.
Report prepared by: Edie Hylton, Community Services Director
Report approved for submission by: Frank J. Spevacek, City Manager
85
CAM OF
9ti
CITY / SA / HA / FA MEETING DATE: September 17, 2013
ITEM TITLE: AMEND PROFESSIONAL SERVICES
AGREEMENT WITH HENSON CONSULTING GROUP,
LLC FOR PROJECT IMPLEMENTATION SUPPORT
SERVICES
RECOMMENDED ACTION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 7
STUDY SESSION:
PUBLIC HEARING:
Approve an amendment to the Professional Services Agreement with Henson
Consulting Group for project implementation support services.
EXECUTIVE SUMMARY:
• The City is implementing technology initiatives that will revamp City
operations; in particular, to enhance the internal business practices of
finance, human resources, community development, and public works.
• Henson Consulting Group (HCG) has worked with City staff since 2010 to
facilitate organizational change, implement key initiatives, and redesign
business processes to enhance service levels.
• HCG has extensive specialized knowledge on the City's reorganization
efforts, a solid understanding of the organization's initiatives, and strong
technology and human resources project implementation skills.
FISCAL IMPACT:
The services provided through this amendment would cost $70,000. Funding
would come from the Fiscal Year 2013/2014 Information Technology Contract
Services Account.
BACKGROUND/ANALYSIS:
In 2012, the City faced a $2.2 million deficit. The City contracted with HCG in
August 2012 to facilitate a work program to address the deficit. That Professional
Services Agreement (PSA) has since been closed out. It included:
87
• Assistance with identifying best methods of streamlining internal operations
and examining efficient delivery of City services; and
• Collaboration with the City's Executive Team to develop a strategy to
implement the identified methods and assist with implementation.
The work program led to the restructuring of the organization, including workforce
reductions and reassignments of certain staff, resulting in a substantial reduction in
expenses. Annual operating costs were reduced by $2,000,000.
In order to maintain the momentum generated by the initial implementation of the
reorganization strategy, the City entered into a PSA with HCG in April 2013, which
staff now seeks to amend. The scope of the PSA relates to program and staff
development services in the following areas:
• Work with Public Works, Community Development and Finance Departments
to develop a streamlined permit center and improve inter -departmental
processing times;
• Assist staff with identifying computer hardware/software improvements and
upgrades;
• Work with the Human Resources/General Services Manager to update the
City's job classification and compensation system.
The amendment takes these processes to the next level by implementing key
initiatives:
• Redesigning the current business processes as part of implementing the new
finance/human resources and permitting software systems;
• Training staff to implement the new business processes; and
• Assisting with implementation of the new classification and compensation
system.
The finance, human resources and permit processing systems will be live in early
2014, with the classification/compensation study to conclude shortly thereafter.
However, full implementation of these initiatives will carry through the remainder of
the 2014 calendar year. Designing the new systems has identified additional
systems that must be updated, including business licenses, purchasing, cashiering
and residential/commercial development permit processes. The City does not have
sufficient in-house resources to update these processes while simultaneously
implementing systems that affect Citywide operations. Also, development activity
has increased, customer -driven transactions for City services are on the uptick, and
City staff continues to identify new areas to improve business operations. HCG's
88
services are needed to fully implement key initiatives in a timely manner while
sustaining organizational quality and effectiveness with the City's reduced staffing
levels.
ALTERNATIVES:
As the City does not have sufficient in-house resources to fully implement key City
initiatives and streamline associated processes in a timely manner, staff does not
recommend an alternative.
Report prepared by: Chris Escobedo, Assistant to City Manager
Report approved for submission by: Frank J. Spevacek, City Manager
Attachment: 1. Amendment to Professional Services Agreement
89
ATTACHMENT 1
AMENDMENT NO.1 TO PROFESSIONAL SERVICES AGREEMENT
WITH HENSON CONSULTING GROUP, LLC
This Amendment No. 1 to the Professional Services Agreement with Henson
Consulting Group, LLC ("Amendment No.1 ") is made and entered into as of the
17t" day of September, 2013 ("Effective Date") by and between the CITY OF LA
QUINTA ("City"), a California municipal corporation and Henson Consulting Group,
LLC. (Consultant).
RECITALS
WHEREAS, on or about April 3, 2013, the City and Consultant entered into a
Professional Services Agreement to provide program and staff development
services for the City; and
WHEREAS, changes are indicated to the Scope of Work in the Professional
Services Agreement for project implementation and support services; and
WHEREAS, the term of the Agreement expires on January 31, 2014; and
WHEREAS, the City and Henson Consulting Group, LLC desire to extend the
initial term of the Agreement so that the Agreement shall remain and continue in
effect until the agreement is terminated.
NOW THEREFORE, in consideration of the mutual covenant herein contained,
the parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1 . Exhibit A — Scope of Services is amended as attached in Exhibit A.
2. Exhibit B — Schedule of Compensation is amended to reference the Scope of
Services described in Exhibit A.
3. Term — Reference to the term in the agreement is hereby deleted and
replaced with the following language.
a. The Amended Agreement shall commence on September 17, 2013
and shall remain and continue in effect until the agreement is
terminated.
psi
In all other respects, the Original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Consultant have executed this
Amendment No. 1 to the Professional Services Agreement on the respective dates
set forth below.
CITY OF LA QUINTA a California municipal corporation
Dated:
Don Adolph, Mayor
ATTEST:
Susan Maysels, City Clerk
APPROVED AS TO FORM:
M. Katherine Jenson, City Attorney
CONSULTANT: HENSON CONSULTING GROUP, LLC
Dated:
Name: Cindv Henson
Title:
rya
Exhibit A
Scope of Services
Date: September 5, 2013
To: Chris Escobedo, Assistant to the City Manager
From: Cynthia L. Henson, CEO Henson Consulting Group
Subject: Scope of Work (SOW) — Implementation Support Services
The City of La Quinta is implementing several initiatives that require organizational change
management expertise and implementation support services. Henson Consulting Group (HCG)
brings 30 years of Information Technology (IT), Human Resources (HR) and Leadership
Development in the public, private and non-profit sectors. As such, HCG has been used in this
capacity by city staff to facilitate strategic decision making, project implementation and focused
skills training over the past three years.
This SOW is for implementation support services on three initiatives.
Implementation Support Services
• Facilitate Teambuilding Sessions
• Conflict Management Meetings
• Process Improvement Training
• Employee Engagement Activities
• Embracing change coaching
• Strategic Communication and Messaging
Initiatives and Tasks
• Finance/Human Resources System Implementation Support
Activity 1 — BPR Meetings for Finance/HR
Business Process Redesign (BPR) meetings that redesign key processes into best practices to
increase efficiencies, decrease turn -around times, decrease rework and increase customer
satisfaction. These sessions will include the software vendor and the implementation team.
The processes currently identified for redesign are Business Licenses, Cashiering and
Purchasing.
Activity 2 — Embracing Change
Define "embracing change" methodologies and implement meetings or trainings to work
through the before and after processes, as needed.
• Permitting System Implementation Support
Activity 3 — BPR Meetings for Permitting
IM
HCG will lead four Business Process Review (BPR) meetings to redesign the Site
Development and Tentative Tract Maps and standard Single Family Residential and
Commercial Development permit processes. In addition, the facilitated meetings will bring
into alignment Planning, Building and Public Works staff with key focus on resolving
complications with these processes, resulting in increased efficiencies, decreased turn -around
times, rework, and increased customer satisfaction.
Activity 4 — Embracing Change Training
HCG will assist the La Quinta staff and executives in resolving any protracted process or
personnel transitional difficulties. Utilizing "embracing change" methodologies, HCG will
work individually or with groups to address employee stresses and resistance about
embracing the new tasks.
• Classification & Compensation System Implementation
Activity 5 — Provide Employee Interface and Communication
As requested, interface and communication planning and execution for the roll out of expected
changes in the new classification system. Provide guidance and training on new compensation
guidelines and job evaluation system.
Rates / Costing
HCG rates are $175 per hour. We do not charge for travel for clients in southern California.
Invoices will be submitted monthly with a detailed report. We recommend a not to exceed
contract for $70,000.
Thank you and I look forward to assisting the city in a successful implementation of these three
projects.
Best Regards,
Cynthia Henson
CEO Henson Consulting Group
Cell (858) 248-7701
Copy: Dana M. Smith
Exhibit B
Schedule of Compensation
Cost Proposal and Fee Schedule
Henson Consulting Group's public sector rates are $175 per hour. The services
presented in this proposal would be charged on a time and material basis with a not
to exceed amount of $70,000. Invoices will be issued monthly with a detailed
hours report. Henson Consulting Group does not charge for travel.
117
FIl
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CITY / SA / HA / FA MEETING DATE: September 17, 2013 AGENDA CATEGORY:
ITEM TITLE: LETTERS OF SUPPORT COMMITTING LOCAL BUSINESS SESSION:
FUNDS FOR JEFFERSON STREET/1-10 INTERCHANGE
PROJECT AND PURSUIT OF 2013 MULTI -FUNDING CALL CONSENT CALENDAR: 8
FOR PROJECTS ISSUED BY RIVERSIDE COUNTY STUDY SESSION:
TRANSPORTATION COMMISSION
PUBLIC HEARING:
RECOMMENDED ACTION:
Authorize the City Manager and Mayor to execute letters of support committing
local funds for the Jefferson Street/1-10 Interchange Project, and direct staff to
pursue the 2013 Multi -Funding Call for Projects issued by the Riverside County
Transportation Commission.
EXECUTIVE SUMMARY:
• The Jefferson Street/1-10 Interchange Project is a $62 million project that
will replace the existing inefficient interchange with a modern one and
provide safer access to the freeway for the residents of La Quinta, Indio and
Riverside County.
• The project plans are nearly complete and construction is scheduled to begin
in early 2014. Currently, the City is responsible for approximately $2.8
million of the project cost if no further grants are received.
• The Riverside County Transportation Commission (RCTC) advertised a multi -
funding call for projects on June 25, 2013, for which staff believes this
project will compete well as a joint project with the City of Indio and the
Coachella Valley Association of Governments (CVAG).
• A condition of the grant application requires that the applicant demonstrate
commitment to the required local funding match.
• The letter of support (Attachment 1) will meet this condition.
IMA
FISCAL IMPACT:
Jefferson Street/1-10 Interchange project funding and costs are illustrated on the
following charts:
Without RCTC Grant
Total Construction Cost $61,673,500
Remaining Local
Share
2012 STIP
$23,588,742
Funding
$19,510,000
2014 STIP
La Quinta Share
Funding
t $2,774,758
$15,800,000
With RCTC Grant
Total Construction Cost $61,673,500
Remaining Local
Share
$10,614,934
2012 STIP
Funding
$19,510,000
La Quinta Share
$1,248,641
RCTC Grant
Funding
$14,499,925
2014 STIP
Funding
$15,800,000
BACKGROUND/ANALYSIS:
Agreements are in place with CVAG and other agencies whereby La Quinta will be
responsible for 10.525 percent of the total local share if the RCTC grant is
approved. The grant ($14,499,925) would cut La Quinta's cost by approximately
$1 .5 million and the contributing agencies' local cost by nearly $13 million.
Currently, staff has not identified a funding source other than future Measure A
funds for the City's portion of the project cost. The division of the local share is
currently being re-evaluated by CVAG.
The Jefferson Street/1-10 Interchange Project is a Measure A project that CVAG
identifies as its top priority project. On June 25, 2013, RCTC advertised a multi -
funding call for projects. This presents an opportunity for local agencies within
Riverside County to apply for funding for upcoming transportation- related projects.
The available funding includes federal funding for a total of approximately $52
million. Typically, the Coachella Valley receives 27.5 percent ($14.3 million) from
this County -wide amount for projects located within the Valley.
Federal funding programs include Surface Transportation Program and
Transportation Alternative Program. The application and associated submittals are
due to RCTC on or before September 23, 2013.
Staff, in cooperation with the City of Indio and CVAG, will complete and submit
the necessary grant application and associated documents to RCTC by the
application deadline. As part of the application, a letter of commitment to provide
the local share of funds for each project is also required from the City.
ALTERNATIVES:
Since this project is highly qualified to receive funding from RCTC, which would
significantly lower the City's total cost for this project, staff does not recommend
an alternative.
Report prepared by: Bryan McKinney, Principal Engineer
Report approved for submission by: Timothy R. Jonasson, P.E.
Public Works Director/City Engineer
Attachment: 1. Letter of "Commitment to Local Match for the 2013 Multi -
Funding Grant Application: Jefferson Street/1-10 Interchange
Project"
[44
`[NIt
ATTACHMENT 1
September 17, 2013
Ms. Shirley Medina
Programming and Planning Department
Riverside County Transportation Commission
4080 Lemon St., 3 d Floor
Riverside, CA 92501
Subject: Commitment of Local Match for the 2013 Multi -funding Grant
Application: 1-10/Jefferson Street Interchange Project
Dear Ms. Medina:
The City of La Quinta has partnered with the Coachella Valley Association of
Governments and the City of Indio to submit a joint application for the Jefferson
Street Interchange through the Commission -sponsored 2013 Multi -Funding Call for
Projects.
The Jefferson Street Interchange project is the number one regional funding priority
within the Coachella Valley. The total estimated construction cost is
$61,673,500. Other outside funding sources have either been secured, or are
expected to be secured, in the amount of $35,310,000. Of the remaining
$26,363,500, La Quinta respectfully requests $14,499,925 be allocated from the
Commission's 2013 Multi -Funding Call for Projects. The City of La Quinta is
committed to the Jefferson Street Interchange Project and will provide its share of
the remaining local match.
If you require additional information or clarification, please contact Tim Jonasson,
P.E., Public Works Director/City Engineer, at (760) 777-7042.
Sincerely,
Don Adolph
Mayor
Frank J. Spevacek
City Manager
`11
Tjhf 4 4 a"
AGENDA CATEGORY:
CITY / SA / HA / FA MEETING DATE: September 17, 2013 BUSINESS SESSION:
CONSENT CALENDAR: 9
ITEM TITLE: EXCUSE CHAIRPERSON KATIE BARROW'S
ABSENCE FROM THE AUGUST 27, 2013, PLANNING STUDY SESSION:
COMMISSION MEETING
PUBLIC HEARING:
RECOMMENDED ACTION:
Approve a request from Chairperson Katie Barrows to be excused from the August
27, 2013, Planning Commission meeting.
BACKGROUND/ANALYSIS:
Chairperson Barrows requested to be excused from the August 27, 2013, Planning
Commission meeting due to extenuating circumstances. The Municipal Code does
not allow a member to be absent from two consecutive regular meetings or three
scheduled meetings within a fiscal year without causing his/her office to become
vacant. A request may be made for Council to excuse a commission member's
absence after -the -fact, for extenuating circumstances, and the absence would then
not be counted toward the limitation on absences. Chairperson Barrows has had
no other absences during this fiscal year and staff recommends her absence be
excused by Council.
ALTERNATIVES:
Deny Chairperson Barrow's request to be excused. Denial of the request would
result in the absence being counted toward her limitation on absences as noted
above.
Report prepared by: Les Johnson, Community Development Director
Report approved for submission by: Frank J. Spevacek, City Manager
fNIC?
T4hf 4 4 a"
CITY / SA / HA / FA MEETING DATE: September 17, 2013 AGENDA CATEGORY:
ITEM TITLE: APPROPRIATE FUNDS AND APPROVE
BUSINESS SESSION:
PLANS AND SPECIFICATIONS FOR CITY HALL CONSENT CALENDAR: 10
LIGHTING PROJECT
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Appropriate $142,047 and approve the plans and specifications for conversion to
LED lighting at City Hall.
EXECUTIVE SUMMARY:
• An assessment was made to convert City Hall lighting from fluorescent to
LED for energy efficiency.
• LED lighting is 83% more energy efficient than City Hall's current lighting
and the annual estimated savings would be $33,892.
• Imperial Irrigation District (IID) has reserved $22,924 in rebates for the City
Hall LED lighting project if the project is completed this year.
FISCAL IMPACT:
The estimated materials and labor cost is $1 21,347; staff is also requesting an
additional $20,700 to fund potential inspection and/or contingency costs, for a
total project cost of $142,047. The IID's rebate would reduce this cost by
$22,924, and staff anticipates that not all of the $20,700 of inspection and
contingency budget will be expended.
BACKGROUND/ANALYSIS:
Think Evolve, a vendor specializing in LED conversions, and IID completed an
assessment of La Quinta City Hall to convert the lighting from fluorescent to LED
lights (Attachment 1). The LED lights will use 83% less electricity than the current
11110
lights. This energy efficiency would generate an annual estimated savings of
$33,892 in electrical costs.
Additional considerations for LED lighting include:
• Ten times the useful life of fluorescent lights and less staff time to replace
• The LED lights will have a five year warranty
• LED lights generate less heat that results in an average 10% savings on HVAC
costs
• LED lights do no buzz or flicker resulting in less employee fatigue
• LED lights do not contain mercury
The LED Project Assessment was completed after the budget process was finalized
for 2013/14. During the assessment, IID staff indicated that the current rebate
program is only available through the 2013 calendar year and it is unknown if
rebates will be available in 2014. Therefore, staff is requesting the appropriation of
funding to qualify the project for the current IID rebate program. IID will commit
the rebates if the City proceeds with the appropriation and completion of the
project in 2013 (see Attachment 2). The project is expected to take 6 to 8 weeks
to complete following the award of the contract. This includes ordering,
manufacturing, and shipping of the LED fixtures (4-6 weeks) and approximately
two weeks for onsite installation.
The City Hall LED lighting project does not include the lighting in Council
Chambers, as they are not used enough to obtain a short-term return on
investment. Additionally, the lighting in the Council Chambers will require studio -
quality lighting and should therefore be considered as a component of future
Chamber renovations.
Report prepared by: Steve Howlett, Golf and Parks Landscape Manager
Report approved for submission by: Edie Hylton, Community Services Director
Attachment: 1 . LED Assessment
2. IID Letter
`DIV,
ATTACHMENT # 1
think
comOous evolution through green energy olutons
Lo provide quality,.lutions for commercial and industrial applications.
Our line of high quality, low cost LED lighting systems are setting a new trend of affordability in the LED lighting
industry. We have a large selection of LEDs that come in customizable color temperatures, a wide range of beam
angles, lens selection and design features. All of the lighting designs we provide utilize the very latest in LED
lighting technology, have the highest rated energy efficiency, and are completely environmentally friendly.
AkIV14l29_ .ernVITAes+tr :r_irL LED rOk 11EIRS1 11
By adopting our recommended Think Evolve LED Lighting solution the City of La Quinta would become a leader in
green technology, being one of the first municipalities in the country to perform a full LED conversion of one of its
facilities.
••r
MOST i . r LONGEST•
4 HIGHEST QUALITY & MOSTADVANCED FORM OF
ERGONOMICAL LIGHTING r BUZZING,r SHADOWS
d THINK r FLAT PANELS UTILIZE A SPECIAL PIVIIVIA DIFFUSIONr LIGHT
SATURATIONi TO THIS DESIGN
0. RECYCLABLE
11 NO HARMFUL MERCURY OR OTHER TOXICYOUR •'FLUORESCEI
I�rerrri�r�yi��lr� • i
SAVINGS OVERVIEW
0" 83% MORE ENERGY EFFICIENT THAN EXISTING LIGHTING SYSTEM
0PROJECTED ANNUAL SAVINGS OF $33,891.52
0' 35 MONTH PAYBACK PERIOD
0' S YEAR RO1 = $71,034.30
A' $315,000 PLUS OF SAVINGS OVER MINIMUM LIFE TIME RATING OF LEDs (50,000 HOURS)
ELIMINATES MAINTENANCE COSTS - NO MORE REPLACING OVER 300 LIGHTS YEARLY
COOL OPERATING TEMPERATURE CAN REDUCE HVAC COSTS BY AN AVERAGE OF 10%
manowliffmoomm
i � ....�*• r i• �•
• i i' •M 1101401111111032101 r • ■, r r
f[rrl
CURRENT LIGHTING SYSTEM
LED LIGHTING SYSTEM
LED EFFICIENCY
Total Watts
Total Watts
3%
62,478W
10,923
CURRENT LIGHTING SYSTEM
LED LIGHTING SYSTEM
LED ENERGY SAVINGS
Energy Expense
Energy Expense
Energy Expense
Monthly Yearly
Monthly Yearly
Monthly Yearly
$2,539. 2 $30,469.42
$443.91 $5,326.93
$2,09 .21 $25,14234
Replacement Expense
Replacement Expense
Replacement Expense
Monthly Yearly
Monthly Yearly
Monthly Yearly
$729,08 58,748,98
$0.00 $0.00$7
9.08 $8,748.98
CURRENT LIGHTING SYSTEM
LED LIGHTING SYSTEM
r TOTAL ANNUAL SIAVINGS
Total Annual Expense
Total Annual Expense
$250,000
$200,000
$150,000
$100,000
$50,000
$0
LED SYSTEM INVESTMENT
LED Payback * Includes Installation estimate & tax
$98,423.29
5 YEAR I
71,0 4. 0
moons
I OVER AVERAGELED LIFE
Current Cost $318,549.11
GmEmLED Cost
Year 0 Year 1 Year 2 Year 3 Year 4 Year 5 35 Months
1[NY?
City of La Quints
Breakdown
Current Lighting
Daily Total Total Bulbs / Watts / Ballasts / Ballast
Zone 1 Bulb Type Description Hours of Total Bulbs Total Watts
Fixtures Ballasts Fixture Bulb Fixture Factor
Use
Totals 887 ! 1464 1 887 1 62,478W
Liquid LED Lighting
Daily Total Total Bulbs / Watts / Ballasts / Ballast
Zone 1 LED Replacement Description Hours of Total Bulbs Total Watts
Fixtures Ballasts Fixture Bulb Fixture Factor
Use
Totals 666 1)M I 0 110,923W
LED Energy Efficiency
% Energy Total KwH % Daily
Zone 1 Savings Reduction Wattage Reduction KwH
Savings
Totals 83% 62,478W I to 110,923W 51,555W 1 83%
City of La Quint'i
Assessment
Current Lighting
Zone 1
Liquid LED Lighting
Zone 1
Annual Expenses Monthly Expenses
Total Annual Replacement Total Monthly Energy Bulb Ballast
Description Expense Energy Expense Costs Expense Expense Replacement Replacement
Cost Cost
Totals $39,218.45 $30,469.47 I $8,748.98 $3,268.20 1 $2,539.12 f $373.14 $3S5.94
Annual Expenses Monthly Expenses
Total Annual Replacement Total Monthly Energy Bulb Ballast
Description Expense Energy Expense Costs Expense Expense Replacement Replacement
Cost Cost
Totals $5,326.93 1 $5,326.93 $0.00 $443.91 I $443.91 I $0.00 $0.00
LED Energy Efficiency Annual Savings Monthly Savings
a _
Total Annual Replacement Total Monthly Bulb Ballast
Zone 1 Description Savings Savings Savings Energy Savings Energy Savings Replacement Replacement
Savings Savings
Totals $33,891.52 1 $25,142.54 1 $8,748.98
TPunk Evol�e, LLC
P honc 310374.6597
ion athano" rskevolweLED.00rn
City of La Quinta
Return On Investment
'0J1fd0LJS eVOILIULM 1� 1KAKI I I '-I el,'ly Sol Ll �Icns_
Proposed LED Lighting
LED Investment
Overhead Lights (6")
CP180-7W-D-T
1
$89.95
$89.95
$35.00
$124.95
Overhead Lights (7")
CP180-7W-D-T
1
$89.95
$89.95
$35.00
$124.95
Overhead Lights (S")
DL41N-B-OSW-D
1
$45.00
$45.00
$35.00
$80.00
Square Panels
SP600-20W-D-T
1
$159.95
$159.95
$85.00
$244.95
Ceiling Banks
T51200-10W
4
$36.00
$144.00
$30.00
$174.00
Single T8 Tubes
T81200-12W
1
$36.00
$36.00
$30.00
$66.00
Double TS Tubes
T81200-12W
2
$36.00
$72.00
$30.00
$102,00
$250,000
$200,000
rX. IMMN X 71-TH.T.TPEr, M, =
$150,000
$100,000 am
$50,000
$o 40
Year 0
Year 1 Year 2 Year 3
-Current Cost
LED Cost I
Year 4 Years
133 $11,963.35 $4,655.00
108 $9,714.60 $3,780.00
16
$720.00 $560.00
195
$31,190.25 $16,575.00
72
$10,368.00 $2,160.00
86
$3,096.00 $2,580.00
56
$4,032.00 $1,680.00
Zone Subtotal
Total LED Parts Price
Total Installation Price
Addt. install + Dimmers
Total
Tax Rate 8.00% Tax
Total after Taxes
Rebate
$16,618.35
$13,494.60
$1,280.00
$47,765.25
$12,528.00
$5,676.00
$5,712.00
Mam';
*Addt. Install+ Dimmers: We are reducing the overall
number of fixtures in use. This refers to the removal of the
excess existing lighting fixtures and finishing work to cover
recessed cans no longer in use.
Lighting removal:
2x2 panel 94 units x $75 = $7,050
Recessed Cans 127 units x $2,540
Dimmer Switches: 107 units x $28 = $2,996
LED Energy Efficiency ROI (LED Parts Only) ROI (includes Installation, Shipping & Tax)
iffillil
Wattage:
Voltage:
Color Temp:
Lumens:
Pwr Driver:
CRI:
Power Factor
IP Rating:
Cover:
zOW
AC100-277V, 50-60Hz
4000KI
170OLM
External: Dimmable
80
0.9
IP42
PMMA Reflective Diffusion
LED Chip..
Beam Angle
Dimensions:
Main Materials
Life:
Warranty:
Certification:
SMD3014
120'
606x606xl5mm
2x2ft x .6in
Aluminum & PMMA
>_50,000HRS
5 Years
CE/ROHS/UL/TUV
Wattage:
7 watts
Voltage:
AC100-240V, 50-60Hz
Color Temp:
30OK14000K
Lumens:
500-56OLM
Pwr Driver:
External: Dimmable
CRI:
80
Power Factor:
0.9
IP Rating:
IP42
Cover:
PMMA Reflective Diffusion
LED Chip:
Epistar 3014
Beam Angle:
170'
Dimensions:
o180x15mm
e7x0.6in
Trim options:
Silver I White
Main Materials:
Aluminum & PMMA
Life:
?50,000HRS
Warranty:
5 Years
Certification:
ffii=
light
5 $ hours
Panels,
largely increases LED SyStE
ATTACHMENT # 2
Thank you for •.ur interest in the Custom Energy SolutionsProgram r.CESPis a performance
customer.based rebate program. All rebate incentives are paid to the customer, unless requested otherwise by
the
savings approach. There is a total rebate incentive limit of $250,000 that any single commercial
customer may receive during the program year, per account and/or project site.
Based on the pre -inspection and submitted light specifications the III) has calculated an estimated
annual energy savings for the project of 208,396.76 kWh and 50.09 kW. City of La Quinta's energy
guidelines. The estimated incentive rebate has been determined to be $22,923.64.
The pre -inspection was performed July 2013 to document the existing conditions. You may proceed
with the install of the new lighting at your discretion. Once the project is completed, a post inspection
and processing will follow the post inspection. The final calculated energy savings and incentive
payment will be determined after the post inspection.
• s 11
•: • • i • • .1 .� s ./• • • •
JosephThank you,
A D. •
IMPERIAL IRRIGATION DISTRICT
OPERATING HEADQUARTERS - P.O. 80X 937 • IMPERIAL, CA 92251
MEII
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V s y ,rY
c�tit OF
CITY / SA / HA / FA MEETING DATE: September 17, 2013
ITEM TITLE: RESOLUTION TO EXTEND TIME TO
COMPLETE OFF -SITE AND ON -SITE IMPROVEMENTS
FOR TRACT MAP NO. 33076-1 , MADISON CLUB
RECOMMENDED ACTION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 11
STUDY SESSION:
PUBLIC HEARING:
Adopt a resolution to conditionally extend the time for completion of the off -site and
on -site improvements as specified in the approved Subdivision Improvement
Agreements for Tract Map No. 33076-1 , The Madison Club.
EXECUTIVE SUMMARY:
• Madison Club is located south of Avenue 52, east of Madison Street, and west
of Monroe Street (Attachment 1). The developer, East of Madison, LLC, has
requested City Council approval of a one-year time extension of the Subdivision
Improvement Agreements to allow more time to complete the required off -site
and on -site improvements.
• The developer proposes to complete the perimeter and median landscaping on
Avenue 54 and Monroe Street by May 2014. Installation of the traffic signal at
Avenue 52 and Madison Street will be delayed until it is warranted.
• Developers are required to make certain off -site and on -site improvements
(such as street, landscape, water, and sewer improvements) needed to serve
residents and users of a development.
• Staff received inquiries from residents with regard to the timeliness of the
completion of off -site landscaping improvements; however, no requests were
received regarding on -site improvements.
FISCAL IMPACT:
None. Bonds of sufficient value are currently in place to secure these improvements.
iN
BACKGROUND/ANALYSIS:
In a letter dated August 14, 2013 (Attachment 2), the developer requests an
additional one-year time extension due to economic conditions and slower than
expected lot sales. The remaining off -site improvements include 50 percent of the
design and installation of a traffic signal at Madison Street and Avenue 52, and
perimeter landscaping along Avenue 54 and Monroe Street. The remaining on -site
improvements include completing the punch list items resulting from the final
inspection.
The developer has completed the water and sewer improvements, street
improvements, and storm drain improvements on Avenues 52, 53 and 54, Madison
Street, and Monroe Street. The landscaping on Avenues 52 and 53 is also complete.
The developer is scheduled to complete the perimeter and median landscaping on
Madison Street by the end of September 2013.
As was the case last year, residents adjacent to the development have voiced
concerns over delays to the installation of perimeter landscape at Madison Club. Staff
received a letter (Attachment 3) wherein two residents of PGA West urge the City to
not to allow any additional extensions and request the perimeter landscaping be
completed immediately. Since landscape plans are already approved for Avenue 54
the developer has informed staff that they plan to begin that work by October 1,
2013, to be completed by March 1, 2014. While the work is done on Avenue 54, the
developer will revise their plans for Monroe Street for which installation is to be
completed by May 1, 2014. Staff believes this schedule addresses the neighborhood's
concerns and has incorporated these milestone dates into the attached resolution.
ALTERNATIVES:
Staff does not recommend an alternative because the developer has agreed to
expedite the installation of the balance of the perimeter landscape improvements on
Avenue 54 and Monroe Street. Denial of the extension would trigger a process to
compel the developer to perform the improvements, however, the improvements are
already underway.
Report prepared by: Edward J. Wimmer, P.E., Principal Planner
Report approved for submission by: Timothy R. Jonasson, P.E.
Public Works Director/City Engineer
Attachments: 1. Vicinity Map
2. Letter from East of Madison, LLC
3. Letter from Jonathan and Patti Shapiro
"rr
RESOLUTION NO. 2013 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, CONDITIONALLY GRANTING
AN EXTENSION OF TIME FOR THE COMPLETION OF THE
OFF -SITE AND ON -SITE IMPROVEMENTS AS SPECIFIED
IN THE SUBDIVISION IMPROVEMENT AGREEMENTS
UNTIL SEPTEMBER 9, 2014 WITH INTERMEDIATE
MILESTONES FOR TRACT MAP NO. 33076-1, THE
MADISON CLUB
WHEREAS, the City Council approved the Subdivision Improvement
Agreement (SIA) for Tract Map No. 33076-1, The Madison Club, on September 9,
2005; and
WHEREAS, Section 6. Completion of Improvements, of the approved SIA
requires that the developer begin construction of the improvements within ninety
days and complete the construction within twelve months after the approval of the
Agreement; and
WHEREAS, failure by the developer to complete construction of the
improvements by September 9, 2014, shall constitute cause for the City, in its sole
discretion and when it deems necessary, to declare the Subdivider in default of the
approved agreement; and
WHEREAS, the developer has committed to completing the parkway and
median landscape improvements for Avenue 54 and Monroe Street; and
WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the
City Council's sole and absolute discretion, an extension of time for completion of
the improvements with additions or revisions to the terms and conditions of the
Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta, California, as follows:
SECTION 1 . The time for the completion of the off -site and on -site improvements
as required by the approved SIA is extended to September 9, 2014, provided that
the developer meets all of the intermediate milestones set forth in Section 2.
"n
Resolution No. 2013-
Tract Map No. 33076-1, The Madison Club
Adopted: September 17, 2013
Page 2
SECTION 2. Intermediate milestones are imposed as follows: The time extension
for completing the improvements shall expire when City offices close for regular
business on March 1, 2014 if the installation of the landscaping improvements for
Avenue 54 has not been completed or, on May 1, 2014 if the landscape
improvements have not been completed on Monroe Street.
SECTION 3. The provided security amount as required in the approved SIA is
satisfactory. No additional securities are required.
SECTION 4. All other terms, responsibilities and conditions as listed in the
approved SIA shall remain in full force and effect.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 1 7t" day of September 2013, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
"p
ATTACHMENT 1
TM 33076-1 THE MADISON CLUB
cn
w
0
z
0
AVENUE 50
AVENUEi 54
52
.53
TRACT Nd.33076
VICINITY MAP
NOT TO SCALE
"&
Mt
ATTACHMENT 2
— THE. —
MADISON
CLUB
August 14, 2013
Amy Wu
City of La Quinta
Public Works/Engineering Dept.
PO Box 1504
78-495 Calle Tampico
LA Quinta, CA 92247-1504
RE: Madison Club — Time extension for completion of improvements for
Tract 33076-2 (On -site) and Off -site of Avenue 54 & Monroe Street.
Amy:
n, F'CEi V FE-0
AUG 15 2013
Due to economic conditions and slower than expected lot sales, East of Madison, LLC (EOM) is requesting a one
year extension for the completion of on -site improvements associated with Tract 33076-2 and off -site landscape
improvements associated with Avenue 54 and Monroe Street.
EOM is committed to and will continue to work diligently to complete Site Improvements throughout the
community, and address the interests of its neighbors, local municipalities and other governing agencies.
Currently, we are working with the Public Works Department in the final inspection of all the in -tract
improvements. EOM is committed to completing the final inspection "punch list" items by the end of September
2013,
EOM has completed the off -site landscape improvements along Avenue 53 and the landscape improvements at
Madison Street parkway/median are currently underway and will be completed by September 17, 2013,
Upon completion of the improvements at Madison Street; EOM will commence the balance of the off -site
landscape improvements at Avenue 54 and Monroe Street. EOM is requesting a one (1) year extension to
complete the improvements at Avenue 54 and Monroe Street. Additionally, the on -site improvements to Gray
Avenue (Tract 33076-2) will be completed within the one year extension.
Thank you for considering our request for a time extension.
Respect submitted,
EAST O D1.�LLC
Jeff Prevo rchitect
om
VP Develo 1Pent Madison Club
DISCOVERY LAND COMPANY
(602)920-7183
iiDrevost(@discoverylandco.com
D P:VPh LOI'M F,NT OFFICE
MAILING ADDRESS: PO Box 1482, LA QUINTA, CA 92247 121
STREET ADDRESS: 80-955 AVENUE 52, LA QUINTA, CA 92253
TEL 760 391-5072 FAx 76o 398-5788
`WA
ATTACHMENT 3
Jonathan D. & Patti S. Shapiro
55-525 Turnberry Way
La Quinta, CA 92253-8720
Phone: 760.564.2555 Fax: 760.564.9075
Email: idshapirona,earthlink.net
September 10, 2013
Mr. Timothy Jonasson
Director
Public Works Department
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Via Email: publicworks@la-quinta.org
Re: Perimeter Landscaping of The Madison Club on Avenue 54 & Monroe Street
Dear Mr. Jonasson,
We understand that The Madison Club has requested a one year extension on having to complete
the perimeter landscaping on Avenue 54 and Monroe Street. We are writing to urge you and the
City Council, to not allow The Madison Club any additional extensions.
We have lived in La Quinta since 2004, and have resided at PGA West, within the Greg Norman
Course as of July, 2005. I have been the elected Delegate to the Fairways Homeowners
Association, representing 39 homeowners within the "Turnberry Estates, SBA", since moving in.
The vast majority of my fellow homeowners, along with at least 30 other homes with our
community, exit out onto Monroe Street, just North of Airport Road. We then either turn West
onto Avenue 54, or continue North on Monroe Street. Residents at The Estates at La Quinta, The
Palms, Andalusia at Coral Mountain, Trilogy and others, also use this route.
As you know, The Madison Club is finally nearing completion of the landscaping on Madison
Street, and it is a beautiful job. Except for the 15 feet of Bridle Path fencing that turns onto
Avenue 54, and ends. That, in our opinion, makes the missing landscape along Avenue 54 look
even worse.
They should not be allowed any additional extensions for both Avenue 54, and Monroe
Street.
The Madison Club promotes itself as the most exclusive address, not only in La Quinta, but in
the entire 'Desert". How is it possible they have been allowed to not complete the perimeter
landscaping? Is it because their front entrance is on Avenue 52, so none of their homeowners or
members have to pass by over a mile stretch of dirt?
123
Page 2
Both streets, besides being major eyesores, become dust bowls on too many days to count. It is
dangerous, unhealthy, and has been this way since we moved here in 2004. Then, from their
attempts to water down the areas, it becomes overgrown with weeds. Every year we have to call
and complain to get the weeds removed.
With the Griffin Ranch now building roads across the street on Avenue 54, there is the added
possibility of dirt blowing from both sides of the road.
Avenue 54 is one of the Eastern Gateways to the City of La Quinta for many residents and
visitors. With the lack of landscaping on the last 2 remaining perimeter walls surrounding The
Madison Club, they are longest, ugliest, and potentially, the most dangerous within the entire
City. The City of La Quinta needs to take action and enforce what the developer promised over a
decade ago.
Sincerely,
Jonathan D. Shapiro
Patti S. Shapiro
124
o� urtcv � o�
V s y ,rY
c�tit OF
CITY / SA / HA / FA MEETING DATE: September 17, 2013
ITEM TITLE: RESOLUTION TO EXTEND TIME TO
COMPLETE ON -SITE IMPROVEMENTS FOR TRACT MAP
NO. 33076-2, MADISON CLUB
RECOMMENDED ACTION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 12
STUDY SESSION:
PUBLIC HEARING:
Adopt a resolution granting a time extension to complete the on -site improvements as
specified in the approved Subdivision Improvement Agreement for Tract Map No.
33076-2, The Madison Club.
EXECUTIVE SUMMARY:
• The developer of The Madison Club has requested City Council approval of a
one-year time extension of the Subdivision Improvement Agreement to complete
required on -site improvements.
• Developers are required to make certain on -site improvements (such as street,
landscape, water, and sewer improvements), which are needed to serve
residents and users of a development.
• Currently, there have been no requests from residents for the on -site
improvements.
FISCAL IMPACT:
None. Bonds of sufficient value are currently in place to secure these improvements.
BACKGROUND/ANALYSIS:
In a letter dated August 14, 2013 (Attachment 1), East of Madison, LLC, the
developer of The Madison Club, requested a time extension to complete on -site
improvements due to economic conditions and slower than expected lot sales. The
M
project, located south of Avenue 52, east of Madison Street, and west of Monroe
Street (Attachment 2), has remaining improvements that include completing entrance
improvements on Gray Avenue and punch list items resulting from a final inspection.
The attached resolution would allow for an extension of time to October 18, 2014.
Consistent with the developer -friendly climate espoused by City Council, staff
supports granting a one-year extension to allow more time for the developer to recover
from the economic downturn before having to fund these required improvements.
ALTERNATIVES:
Since these improvements are not needed by the current residents of this
development, staff does not recommend an alternative.
Report prepared by: Edward J. Wimmer, P.E., Principal Planner
Report approved for submission by: Timothy R. Jonasson, P.E.
Public Works Director/City Engineer
Attachments: 1 . Letter from East of Madison, LLC
2. Vicinity Map
`P&
RESOLUTION NO. 2013 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION
OF TIME FOR THE COMPLETION OF THE ON -SITE
IMPROVEMENTS AS SPECIFIED IN THE APPROVED
SUBDIVISION IMPROVEMENT AGREEMENT TO
OCTOBER 18, 2014 FOR TRACT MAP NO. 33076-2,
MADISON CLUB
WHEREAS, the City Council approved the Subdivision Improvement
Agreement (SIA) for Tract Map No. 33076-2, Madison Club, on November 28,
2005; and
WHEREAS, Section 6. Completion of Improvements, of the approved SIA
requires that the Subdivider begin construction of the improvements within ninety
days and complete the construction within twelve months after the approval of the
Agreement; and
WHEREAS, failure by the Subdivider to complete construction of the
improvements by October 18, 2013, shall constitute cause for the City, in its sole
discretion and when it deems necessary, to declare the Subdivider in default of the
approved agreement; and
WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the
City Council's sole and absolute discretion, an extension of time for completion of
the improvements with additions or revisions to the terms and conditions of the
Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta, California, as follows:
SECTION 1 . The time for the completion of the on -site improvements as required
by the approved SIA is extended to October 18, 2014.
SECTION 2. The time extension for completing the improvements shall expire
when City offices close for regular business on October 18, 2014. If the
Subdivider has not completed the improvements, the City, in its sole discretion and
when deems necessary, may declare the Subdivider in default of the Agreement.
SECTION 3. The provided security amount as required in the approved SIA is
satisfactory. No additional securities are required.
127
Resolution No. 2013-
Tract Map No. 33076-2, Madison Club
Adopted: September 17, 2013
Page 2
SECTION 4. All other terms, responsibilities and conditions as listed in the
approved SIA shall remain in full force and effect.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 1 7t" day of September 2013, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
128
-
MADI SON
CLu13
August 14, 2013
Amy Wu
City of La Quinta
Public Works/Engineering Dept.
PO Box 1504
78-495 Calle Tampico
LA Quinta, CA 92247-1504
RE: Madison Club — Time extension for completion of improvements for
Tract 33076-2 (On -site) and Off -site of Avenue 54 & Monroe Street.
Amy:
ATTACHMENT 1
In, E'"ter L__W r0D
AUG 15 2013
Due to economic conditions and slower than expected lot sales, East of Madison, LLC (EOM) is requesting a one
year extension for the completion of on -site improvements associated with Tract 33076-2 and off -site landscape
improvements associated with Avenue 54 and Monroe Street.
EOM is committed to and will continue to work diligently to complete Site Improvements throughout the
community, and address the interests of its neighbors, local municipalities and other governing agencies.
Currently, we are working with the Public Works Department in the final inspection of all the in -tract
improvements. EOM is committed to completing the final inspection "punch list" items by the end of September
2013.
EOM has completed the off -site landscape improvements along Avenue 53 and the landscape improvements at
Madison Street parkway/median are currently underway and will be completed by September 17, 2011
Upon completion of the improvements at Madison Street; EOM will commence the balance of the off -site
landscape improvements at Avenue 54 and Monroe Street. EOM is requesting a one (1) year extension to
complete the improvements at Avenue 54 and Monroe Street. Additionally, the on -site improvements to Gray
Avenue (Tract 33076-2) will be completed within the one year extension.
Thank you for considering our request for a time extension.
Respecfl1Dj.4&*ftLL(
submitted,
EAST O
Jeff Prevo Wrchitect
VP Develo ent Madison Club
DISCOVERY LAND COMPANY
(602) 920-7183
9prevost@discoverylandco.com
I1E V ET,0 P\i I'; NT 0YF 1 UE,
MA[LfNu A—Ess: PO Box I¢82. LA QVNTA, CA 922¢7
S';-kt-., A—F--: 80-,955 Avenue 52, LA QNiNTA, CA 92253
Trr 760 391-5072 FAx 760 398-5788
lint
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ATTACHMENT 2
TM 33076-2 THE MADISON CLUB
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AVENUE 50
AVENUEI 54
TRACT Nd.33076
VICINITY MAP
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Taf 4 4 QU&M
CITY SA / HA / FA MEETING DATE: September 17, 2013
ITEMTITLE: DEMAND REGISTER DATED AUGUST 20,
2013
RECOMMENDED ACTION:
Approve Demand Register dated August 20, 2013.
EXECUTIVE SUMMARY:
None.
FISCAL IMPACT:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 13
STUDY SESSION:
PUBLIC HEARING:
Demand of Cash: -- City $ 4,104,1 21 .13
-- Successor Agency of RDA $ 0.00
-- Housing Authority $ 1,065.35
-- Housing Authority Commission $ 0.00
BACKGROUND/ANALYSIS:
Between City Council meetings, there is a need to pay routine bills in order to avoid late
fees being charged to the City, as well as payroll and related payroll taxes. These items are
listed below:
Warrants Issued:
100267 - 1002851
$
144,522.27
100286 - 1003171
$
443,865.17
100318 - 1003351
$
284,864.87
100336 - 1003521
$
77,951 .03
1003531
$
450.00
Voids}
$
(450.00)
Wire Transfers}
$
505,265.76
P/R 36884 — 368841
$
154,369.02
P/R Tax Transfers}
$
39,274.02
133
100354 — 1004531$2,455,074.34
$4,105,186.48
In addition, listed below are the most significant expenditures being paid on the enclosed
demand registers.
Significant Expenditures:
Vendor:
Account No.: Amount:
Riverside Co. Sheriff Various $ 1,906,144.20
Arch Insurance 401-1762-551 .45-01 $ 323,348.75
SoCal Portfolio
Costco
Tylin International
LQ Arts Foundation
Golden Valley Cont
ALTERNATIVES:
None.
101-0000-228.10-00
$
256,886.30
401-1
767-551 .80-04
$
110,084.86
401-1762-551
.34-04
$
105,392.64
101-3001-451
.80-30
$
103,130.00
401-1846-551
.45-01
$
103,060.32
Purpose:
May & June Police Svc.
Adams St. Construction
Developer Dep. Refund
1 st Quarter Sales Tax
June Professional Svc.
Contract Svc. Agreement
Roundabout Construction
Report prepared by: Sandra Mancilla, Account Technician
Report approved for submission by: Robbeyn Bird, Finance Director
Attachments: 1 . Wire transfers
2. Demand Register
134
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CITY OF LA QUINTA
:+ '. i
' i w . - T yr
$9,734.85
$46,400.68
$299.00
$93,391.08
$906.85
114,53.30
40, 0 .0
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FIT / SA / HA / FA MEETING DATE: September 17, 2013
ITEMTITLE: DEMAND REGISTER DATED SEPTEMBER 3, 2013
RECOMMENDED ACTION:
Approve Demand Register dated September 3, 2013.
EXECUTIVE SUMMARY:
None.
FISCAL IMPACT:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUB rr HEAR,-INC:
Demand of Cash: -- City $1,384,250.30
-- Successor Agency of RDA $ 20,706.97
-- Housing Authority $ 0.00
-- Housing Authority Commission $ 0.00
BACKGROUND/ANALYSIS:
Between City Council meetings, there is a need to pay routine bills in order to avoid late
fees being charged to the City, as well as payroll and related payroll taxes. These items are
listed below:
Warrants Issued:
100454 - 1004701
100471 - 1004851
Voids}
Wire Transfers}
P/R 36888}
P/R Tax Transfers}
100486 — 1006041
$ 56,100.80
$ 59,531 .16
$ (1,938.68)
$ 421 ,547.56
$ 145,504.69
$ 37,810.84
$ 686,400.90
$1,404,957.27
157
In the amounts listed above, there were five void checks — Check Nos. 93028, 98647,
98943, 100244, and 99910. The first three checks were stale dated and replacement
checks were issued. The last two checks were made payable to the wrong vendor.
Therefore, the checks were voided and re -issued to the correct vendor.
In addition, listed below are the most significant expenditures being paid on the demand
registers listed above.
Significant Expenditures:
Vendor:
Account No.:
Amount:
Arch Insurance 401-1762-551 .45-01 $1 71,747.84
CDW Government 501-0000-51 1 .43-46 $ 70,000.00
Rutan & Tucker Various $ 55,437.15
CVAG 101-1001-41 1 .53-03 $ 47,369.00
NAI Consulting Various $ 43,492.50
Kirkpatrick Landscaping 101-7004-431 .34-04 $ 41,743.78
None.
Report prepared by: Sandra Mancilla, Account Technician
Report approved for submission by: Robbeyn Bird, Finance Director
Attachments: 1 . Wire transfers
2. Demand Register
Purpose:
Adams Bridge Prj.
Nimble Storage
July Legal Svc.
FY 13/14 Dues
July Professional Svc.
July Landscaping
158
8/14/13 WIRE TRANSFER - CD PURCHASE $240,000.00
8/16/13 WIRE TRANSFER - IC $9,834.85
TRANSFER8/16/13 WIRE PIERS $46,400.67
TRANSFER8/16/13 WIRE * f;
/16/13 WIRE TRANSFER- .8
sTRANSFERPERS
$ ..
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CITY SA / HA / FA MEETING DATE: September 17, 2013 AGENDA CATEGORY:
BUSINESS SESSION:
ITEMTITLE: DEMAND REGISTER DATED SEPTEMBER 17, 2013
CONSENT CALENDAR:
STUDY SESSION:
PUB rr HEAR,-INC:
RECOMMENDED ACTION:
Approve Demand Register dated September 17, 2013.
EXECUTIVE SUMMARY:
None.
FISCAL IMPACT:
Demand of Cash: -- City $ 1,079,259.48
-- Successor Agency of RDA $13,206,389.89
-- Housing Authority $ 310.11
-- Housing Authority Commission $ 200.00
BACKGROUND/ANALYSIS:
Between City Council meetings, there is a need to pay routine bills in order to avoid late fees
being charged to the City, as well as payroll and related payroll taxes. These items are listed
below:
Warrants Issued:
100605 - 1006261
1006271
100628 - 1006411
Voids}
Wire Transfers}
P /R 36889 - 368901
P/R Tax Transfers}
100642 — 1007401
$ 113,521.77
$ 11,000.00
$ 17,237.03
$ (0.00)
$13,509,099.02
$ 168,987.06
$ 42, 988.46
$ 423,326.14
$14,286,159.48
WE
The wire transfers consist of $13,201,653.64 for the September bond interest and principal
payments, $166,573.69 for the Landmark contract, and $140,871 .69 for various payroll related
expenditures.
In addition, listed below are the most significant expenditures being paid on the demand registers
listed above.
Significant Expenditures:
Vendor:
Account No.:
Tylin International
401-1762-551 .34-04
Burrtec Waste
Various
Riverside Co. Library
101-3004-451 .56-02
Vintage Associates
Various
Kirkpatrick Landscaping
101-7004-431 .34-04
None.
Amount: Purpose:
$ 61,596.58 July Professional Svc.
$ 59,900.14 Property Tax
$ 53,102.68 FY 12/13 Books/Materials
$ 41,880.57 August Park Maint.
$ 35,467.53 August Landscaping
Report prepared by: Sandra Mancilla, Account Technician
Report approved for submission by: Robbeyn Bird, Finance Director
Attachments: 1 . Wire transfers
2. Demand Register
`DYA
AlOWIDAMMIN
1 1 Ike I U.11 1 RUTH'
$46,294.54
$13,201,653.64
9,726.35
$166,573.69
183
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Reports/ Informational Items:
111
Report to La Quinta City Council
Palm Springs International Airport Commission Meeting
July 17, 2013
Budget: Car rental revenue has lagged a little in the post -season period, but this was
expected. While the June 30 numbers are not yet available, the projections seem to be
holding well. Our cash is at $8 million, and we are on target to finish the year with
$7 to 7.5 million in cash. Funding for next year's capital projects has already been
moved.
Passenger Activity: June's traffic volume was down by 1 % from last year. The year
was up by 2.4% altogether— very unusual growth in a difficult year for the industry.
Committees: I was re -appointed to the Airport Operations, Properties, and Facilities
Committee.
General:
1. The Palm Springs City Council approved the new landscape plans.
2. Plans are underway to move the USO to the old "boxing club" across the street
from the terminal.
3. The old security wall has been removed, making more room available.
4. The existing Airline Agreements expire in June, 2014, so negotiations have
already begun.
5. The new tower will be occupied by the FAA next week, and will be dedicated
on September 19.
6. The ramp refurbishment is ahead of schedule.
iHub Incubator: The incubator program is working extremely well. At present there
are 15 companies in process.
The expectation is that they will generate about 2600 jobs over the next 5 years, with
$1.3 billion in revenue.
As companies demonstrate feasibility and seek to finance growth, they are being
introduced to a southern California venture capital firm.
More companies are in the pipeline, and the following growth is being planned for:
FY 2013/14: 30 companies
FY 2014/15: 40 "
FY 2016/17: 50 "
`DR,
There were a limited number of topics, due to the seasonality of activities.
The next Commission meeting will be September 18, 2013.
Submitted:
Robert G. Teal, Commissioner
Palm Springs International Airport
Email: bo�eal.us.com
Phone: 760-899-4171
Kilt
REPORT AND INFORMATION ITEM: 21
PLANNING COMMISSION
MINUTES
TUESDAY, JULY 23, 2013
CALL TO ORDER
A regular meeting of the La Quinta Planning Commission was called to order at
7:01 p.m. by Chairperson Barrows.
PRESENT: Commissioner Weber, Vice Chair Wright, and Chairperson
Barrows
ABSENT: Commissioners Alderson and Wilkinson
STAFF PRESENT: Community Development Director Les Johnson, Planning
Manager David Sawyer, Principal Engineer Ed Wimmer,
Associate Planner Jay Wuu, and Secretary Monika Radeva
Commissioner Weber led the Commission in the Pledge of Allegiance.
PUBLIC COMMENT — None
CONFIRMATION OF AGENDA — Confirmed
APPROVAL OF MINUTES
Motion — A motion was made and seconded by Commissioners Wright/Barrows to
approve the Planning Commission Minutes of June 25, 2013, as submitted. AYES:
Commissioners Weber, Wright, and Chairperson Barrows. NOES: None. ABSENT:
Commissioners Alderson and Wilkinson. ABSTAIN: None.
PUBLIC HEARINGS
1. Continued from June 25, 2013 — Conditional Use Permit 201 1-139 submitted
by Crown Castle, Susan Makinson, for a single distributed antenna system
(DAS) within the public right-of-way in the La Quinta Cove. Location: southeast
corner of Avenida Obregon and Calle Temecula.
Staff stated that the applicant had requested additional time for research and a
possible alternative location before presenting the project to the Commission for
review and consideration.
PLANNING COMMISSION MINUTES 1 JULY 23, 2013
%pkiSI
Public Speaker: None
Motion — A motion was made and seconded by Commissioners Weber/Wright to
continue Conditional Use Permit 201 1-139 to October 8, 2013. AYES:
Commissioners Weber, Wright, and Chairperson Barrows. NOES: None.
ABSENT: Commissioners Alderson and Wilkinson. ABSTAIN: None.
2. Continued from June 25, 2013 — Conditional Use Permit 2012-148 submitted
by Verizon Wireless for the placement of a 64-foot tall monopalm tower and an
equipment enclosure adjacent to the La Quinta Country Club maintenance
facility. Location: 77-750 Avenue 50 — La Quinta Country Club.
Staff stated that the applicant was continuing to work with the La Quinta
Country Club and had requested additional time for research and preparation
before presenting the project to the Commission for review and consideration.
Public Speaker: None
Motion — A motion was made and seconded by Commissioners Wright/Weber to
continue Conditional Use Permit 2012-148 to August 27, 2013. AYES:
Commissioners Weber, Wright, and Chairperson Barrows NOES: None.
ABSENT: Commissioners Alderson and Wilkinson. ABSTAIN: None.
3. Environmental Assessment 2012-621 and Tentative Tract Map 36403
submitted by Constance Schivarelli proposing to subdivide an approximately
7.3-acre site into eleven lots. Location: southwest corner of Madison Street
and Calle Conchita.
Associate Planner Jay Wuu presented the staff report, a copy of which is on file
in the Community Development Department.
Chairperson Barrows declared the PUBLIC HEARNG OPEN at 7:20 p.m.
Public Speaker: Sandy Chandler, AICP with Albert Webb Associates, Palm
Desert, CA — spoke in support of the project and answered the Commission's
questions.
Public Speaker: Constance Schivarelli, Applicant, La Quinta, CA — said she was
interested in acquiring the triangular piece of land between her tract and the
realigned Madison Street. She stated that she had contacted T.D. Desert
Development on several occasions, but they were unwilling to sell.
Chairperson Barrows declared the PUBLIC HEARING CLOSED at 7:32 p.m.
PLANNING COMMISSION MINUTES 2 JULY 23, 2013
PIPMA
Motion — A motion was made and seconded by Commissioners Wright/Weber to
adopt Resolution 2013-011 recommending approval of Environmental
Assessment 2012-621 as submitted with staff's recommendations. AYES:
Commissioners Weber, Wright, and Chairperson Barrows NOES: None.
ABSENT: Commissioner Alderson and Wilkinson. ABSTAIN: None.
Motion — A motion was made and seconded by Commissioners Wright/Weber to
adopt Resolution 2013-012 recommending approval of Conditional Use Permit
2013-151 as submitted with staff's recommendations, and the addition of the
following condition:
"Final landscape plans for on -site perimeter and common area planting shall
be reviewed by the Architecture and Landscape Review Board and approved
by the Planning Commission as a Business Item prior to approval of a Final
Map. Final plans shall include all landscaping associated with this project."
AYES: Commissioners Weber, Wright, and Chairperson Barrows NOES: None.
ABSENT: Commissioners Alderson and Wilkinson. ABSTAIN: None.
BUSINESS SESSION — None
CORRESPONDENCE AND WRITTEN MATERIAL
1. Review of Wireless Telecommunication Facilities Memorandum.
COMMISSIONER ITEMS
1. Report on City Council meetings of July 2 and 16, 2013.
2. City Council adopted an ordinance amending all municipal code chapters relating
to Commissions, Boards, and Committees.
DIRECTOR'S ITEMS
1. The Commission is invited to attend the Coachella Valley Association of
Governments workshop regarding CV Link (formerly known as Parkway 1 ell)
on Thursday, July 25, 2013, from 5:30 p.m. until 7:30 p.m., at the Indio Senior
Center, Multi -Purpose Room (45-700 Aladdin Street, Indio, CA 92201).
2. Election of Chair and Vice Chair will be scheduled for the next Planning
Commission meeting.
3. Staff will schedule a joint meeting between the Planning Commission and the
Architectural and Landscaping Review Board within the next couple of months.
PLANNING COMMISSION MINUTES 3 JULY 23, 2013
`Q1k?
There being no further business, it was moved and seconded by Commissioners
Wright/Weber to adjourn this meeting at 7:56 p.m. AYES: Commissioners Weber,
Wright, and Chairperson Barrows NOES: None. ABSENT: Commissioners
Liderson and • ABSTAIN: None.
Respectfully, submitted,
MONIKA RA A, Secretary
City of La Quinta, California
PLANNING COMMISSION MINUTES 4 JULY 23, 2013
Opkill I
REPORT AND INFORMATION ITEM: 22
ARCHITECTURAL AND LANDSCAPING
REVIEW COMMITTEE
MINUTES
MONDAY, JUNE 5, 2013
CALL TO ORDER
A regular meeting of the La Quinta Architectural and Landscaping Review
Committee was called to order at 10:04 a.m. by Planning Manager David Sawyer.
Planning Manager Sawyer led the Committee into the Pledge of Allegiance.
PRESENT: Committee Members Richard Gray, Kevin McCune, and Ray
Rooker
ABSENT: None
STAFF PRESENT: Planning Manager David Sawyer, Associate Planner Jay Wuu,
and Secretary Monika Radeva
PUBLIC COMMENT - None
CONFIRMATION OF AGENDA — Confirmed
APPROVAL OF MINUTES
Motion — A motion was made by Committee Members McCune/Gray to approve
the Architectural and Landscaping Review Committee Minutes of October 15,
2012, as submitted. Motion passed unanimously.
Committee Member Rooker asked if the draft minutes could be forwarded to the
Committee for review right after the meeting instead of waiting until the next
meeting for approval. Staff will look into the request and get back to the
Committee with a response.
BUSINESS SESSION
1. Site Development Permit 2013-926 submitted by the La Quinta Housing
Authority for the Washington Street Apartments project. Location:
Southeast Corner of Washington Street and Hidden River Road.
ARCHITECTURAL AND LANDSCAPING
REVIEW COMMITTEE MINUTES 1 JUNE 5, 2013
`Q110
Associate Planner Jay Wuu presented the information contained in the staff
report, a copy of which is on file in the Community Development
Department.
Associate Planner Wuu introduced Mr. Brandon Fender, Project Manager with
the Tall Man Group, Inc., 447 South Gran Street, Orange, CA, and Mr. Jon
McMillen, President of the Tall Man Group, Inc., 9548 Vista Aleta, Valley
Center, CA, both representing the applicant, and Cathy Cieslikowski,
Designer with RGA Landscape Architects, 73-061 El Paseo Drive, Palm
Desert, CA, and said they were available to answer any questions the
Committee might have.
Committee Member McCune noted that the proposed landscaping plan
architectural style, and color palette have the same design as original
proposed back in 2011 for the initial phase of the project. Staff confirm
this notation.
Motion — Minute Motion 2013-001 was made by Committee Members
Rooker/McCune recommending approval of Site Development Permit 2013-
926 as submitted with staff's recommendations. Motion passed
unanimously.
Staff said the City Council scheduled Boards and Commissions interviews for
June 18, 2013; however, no time had been identified. Staff will -notify the
Committee with this additional information, once obtained.
PLANNING STAFF ITEMS — None
There being no further business, it was moved by Committee Members
Gray/McCune to adjourn this meeting at 10:36 a.m. Motion passed unanimously.
ARCHITECTURAL AND LANDSCAPING
REVIEW COMMITTEE MINUTES 2
KUEW�l 11c]
PIMP,
DEPARTMENT REPORT: 4
SEPTEMBER 17
SEPTEMBER 18
1014KOluam
CITY COUNCIL'S
UPCOMING EVENTS
CITY COUNCIL MEETING
OVERSIGHT BOARD MEETING
CITY COUNCIL MEETING
OCTOBER 2 OVERSIGHT BOARD MEETING
OCTOBER 15 CITY COUNCIL MEETING
OCTOBER 16 OVERSIGHT BOARD MEETING
OCTOBER 19 SPECIAL COUNCIL MEETING - RETREAT
NOVEMBER 2
DOCUMENT SHRED DAY
NOVEMBER 5 CITY COUNCIL MEETING
NOVEMBER 6 OVERSIGHT BOARD MEETING
NOVEMBER 1 1 CITY HALL CLOSED - VETERANS DAY
NOVEMBER 1 9 CITY COUNCIL MEETING
NOVEMBER 20
NOVEMBER 28 & 29
OVERSIGHT BOARD MEETING
CITY HALL CLOSED - THANKSGIVING
AND DAY AFTER
`zirm
SEPTEMBER 2013
1
2
3
4
5
6
7
9:30AM CVAG
City Council
10:OOAMALRC
Transportation -
Meeting
PM oversight
Evans
Board -
Labor Day
CITY HALL
CLOSED
8
9
10
11
12
13
14
10:00 AM Pub.
7:00 PM
9:00 AM Riv. Ct.
11:00 AM CVAG
Safety -
Planning
Transportation-
Converstation-
Henderson
Commission
Henderson
Evans
3:00 PM Mtns.
4:00 PM
12:00 PM Energy /
Conservancy -
Investment
Environental -
Franklin
Advisory Board
Evans
5:30 PM
Community
Services
15
16
17
18
19
20
21
City Council
8:00 AM CV
3:00 PM Historic
9:00 AM
Meeting
FranklnicPtnr-
Preservation
Convention&
Visitors
Bureau -Evans
10:00 AM CVAG
Homeless - Osborne
2:00 PM Oversight
Board -
22
23
24
25
26
27
28
4:30 PM Exec.
7:00 PM
12:00 PM Sunline -
Cmte. -Adolph
Planning
Adolph
Commission
29
30
Aug 2013
Oct 2013
S M T W T F S
S M T W T F S
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208
OCTOBER 2013
1
2
3
4
5
Sep 2013
S
M
T W T F S
City Council
10:OOAMALRC
1
2
3 4 5 6 7
Meeting
2:00 PM Oversight
8
9
10 11 12 13 14
Board -
15
16
17 18 19 20 21
22
23
24 25 26 27 28
29
30
6
7
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9
10
11
12
9:30AM CVAG
7:00 PM
9:00 AM Riv. Ct.
11:00 AM CVAG
Transportation -
Planning
Transportation-
Converstation-
Evans
Commission
Henderson
Evans
4:00 PM
12:00 PM Energy /
Investment
Environental -
Advisory Board
Evans
13
14
15
16
17
18
19
10:00 AM Pub.
City Council
8:00 AM CV
3:00 PM Historic
9:00 AM
City
Council
Safety -
Meeting
Fkl nic Ptnr -
ran
Preservation
convention
&
Retreat
Henderson
Visitors
Bureau -Evans
3:00 PM Mtns.
10:00 AM CVAG
Homeless - Osborne
Conservancy -
Franklin
5:30 PM
2:00 PM Oversight
Board -
Community
Services
20
21
22
23
24
25
26
7:00 PM
12:00 PM Sunline -
Planning
Adolph
Commission
27
28
29
30
31
Nov 2013
4:30 PM Exec.
S
M
T W T
F
S
Cmte. -Adolph
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--
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Halloween
209
NOVEMBER 2013
1
2
Oct 2013 Dec 2013
S M T W T F S S M T W T F S
7:OOAM -11:00
1 2 3 4 5 1 2 3 4 5 6 7
AM Document
Shred Day
6 7 8 9 10 11 12 8 9 10 11 12 13 14
13 14 15 16 17 18 19 15 16 17 18 19 20 21
20 21 22 23 24 25 26 22 23 24 25 26 27 28
27 28 29 30 31 29 30 31
3
4
5
6
7
8
9
Daylight
9:30AM CVAG
City Council
10:00AMALRC
Savings Time
Transportation -
Meeting
Boar PM oversight
Ends
Evans
Board -
10
11
12
13
14
15
16
10:00 AM Pub. Safety-
Henderson
7:00 PM
9:00 AM Riv. Ct.
11:00 AM CVAG
9:00 AM
Planning
Transportation-
Converstation-
Convention &
3:00 PM MI
Commission
Henderson
Evans
Visitors
Bureau -Evans
Conservancy- Franklin
4:00 PM
12:00 PM Energy /
Investment
Environental -
5.30 PM Community
Advisory Board
Evans
Services
CITY HALL CLOSED
VETERANS DAY
17
18
19
20
21
22
23
City Council
8:00 AM CV
3:00 PM Historic
Meeting
Fran nklicPtnr-
Preservation
10:00 AM CVAG
Homeless - Osborne
2:00 PM Oversight
Board -
24
25
26
27
28
29
30
4:30 PM Exec.
Cmte. -Adolph
7:00 PM
Planning
12:00 PM Sunline -
Adolph
Commission
CITY HALL CLOS
DTHANKSGIVING
210
Department Report: 5
III y c7�'
TO: Honorable Mayor and Members of the City Council
FROM: Les Johnson, Community Development Director
DATE: September 17, 2013
RE: Community Development Department Report — July and August 2013
Attached is data for the Planning, Building, and Code Compliance Divisions
for the months of July and August 2013:
• Exhibit A — Planning Division monthly reports outlining 16 new cases and 21
plan checks in process for July, and 18 new cases and 18 plan checks in
process for August.
• Exhibit B — Building permit statistics showing year-to-date building
permit valuation of $34,098,702, which includes the issuance of 999
building permits.
• Exhibit C — Code Compliance statistical report highlighting:
✓ 75 initiated cases, 48 completed cases, and generated revenue of
$690 from garage sale permits during the month of July; and
✓ 46 initiated cases, 56 completed cases, and generated revenue of
$1,050 from garage sale permits during the month of August.
• Exhibit D — Animal Control statistical report identifying cases handled by
division (113 in July, 103 in August).
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DEPARTMENT REPORT: 6
Gam.
FM OF TY�ti9
TO: Honorable Mayor and Members of the City Council
FROM: Edie Hylton, Community Services Director
DATE: September 17, 2013
SUBJECT: Community Services Department Report for July 2013
Upcoming events of the Community Services Department for September 2013:
Daily Activities
*Computer Lab
*Social Bridge
*Mah Jongg
*Quilters
*Movie Time
*Wii Bowling/Golf
Fitness *Morning Workout
*Mat Pilates
*Zumba Gold
*Arthritis Tai Chi
*Tai Chi Chuan
Zumba, Senior Center
R.A.D. for Women Basic Physical Defense, Senior Center
Leisure *Social Dance Fusion
*Let's Make Jewelry
*AARP Driver Safety
Sports Karate/Taekwondo, Senior Center
Events *International Cuisine Luncheon
*Senior Center class or activity
`10%
Community Services Department
Attendance Report for July 2013
Summary Sheet
Sessions Per Month
Proaram 2013 2012 Variance 2013 2012
Leisure Classes
76
127
-51
38
62
Special Events
200
63
137
2
2
Sports
424
356
68
17
16
Senior Center
485
627
-142
123
74
Total
1,185
1,173
12
180
154
Senior Services
Senior Center
267
306
-39
42
18
Total
267
306
-39
42
18
Sports User Groups
La Quinta Park
AYSO
NO LA QUINTA PARK
FC United
FIELD USAGE DUE TO SUMMER
Desert Boot Camp
FIELD REHABILITATION
Sports Complex
LQ Youth &Sorts Assoc.
200
150
50
21
21
Colonel Mitchell Paige
Desert Heat Futbol
30
0
30
1
0
Facility/Park Rentals
Senior Center
(Private Part)
400
0
400
2
0
(Sunday Church)
300
375
-75
4
5
Museum
Meeting Room
0
0
0
0
0
Library
Classroom
600
550
50
12
11
Civic Center Campus
(Private Party)
50
0
50
1
0
Park Rentals
La Quinta Park
50
200
-150
1
4
Fritz Burns Park
01
0
0
0
0
Total
1,630
1,275
355
42
41
Total Programs
3,082
2,754
328
264
213
Volunteer Hours
Senior Center
1 1961
1351
102
Total Volunteer Hours
1 1961
1351
102
`IP
Community Services Department
Program Report for July 2013
2013 2012 2013 2012
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes*
Zumba
18
15
3
8
9
Karate/Taekwondo 4- 8 (Beg.)
12
27
-1 5
10
9
Karate/Taekwondo 4 - 8 (Inter.)
331
231
101
101
9
Karate/Taekwondo 9 & up
131
21
-81
101
9
Totals
761
86
-101
381
36
2013 2012 2013 2012
Participants
Participants
Variance
Meetings
Meetings
Special Events
Movies At The Park/Pool
200
35
165
2
1
Totals
200
35
165
2
1
2013 2012 2013 2012
Participants
Participants
Variance
Meetings
Meetings
Sports
Open Gym Basketball
222
176
46
10
8
Open Gym Volleyball
49
70
-21
3
4
Golf Tour, Indian Wells CC
43
27
16
1
1
Golf Tour, Marriott Shadow Ridge
34
29
5
1
1
Golf Tour, Eagle Falls
39
25
14
1
1
Golf Tour, SilverRock
37
28
9
1
1
Totals
1 4241
3551
691
171
16
Community Services Totals 17001 4761 224157 5
* Leisure classes: No classes in the following areas - Acrylic Painting, Beginning Guitar, Guitar
Level 2 & Level 3, Beginning Computers, Yoga AM/PM, and Jazzercise.
223
Community Services Department
Monthly Revenue Report for July 2013
Monthly Revenue - Facility Rentals 2013 2012 Variance
Library
$
-
$
50.00
$
(50.00)
Museum
$
-
$
-
$
-
Senior Center
$
3,550.00
$
1,125.00
$
2,425.00
Parks
$
415.00
$
265.00
$
150.00
ISports Fields
$
110.00
$
-
$
110.00
Monthly Facility Revenue
$
4,075.00
S
1,440.00
$
2,635.00
Monthly Revenue
Senior Center
$
1,782.50
$
1,223.00
5
559.50
Community Services*
$
3,868.00
$
5,754.00
$
(1,886.00)
Total Revenue
$
5,650.50
$
6,977.00
$
(1,326.50)
Revenue Year to Date
Facility Revenue
$
4,075.00
$
1,440.00
$
2,635.00
Senior Center
$
1,782.50
$
1,223.00
$
559.50
Community Services
$
3,868.00
$
5,754.00
$
(1,886.00)
Total Revenue to Date
$
9,725.50
1 $
8,417.00
1 $
1,308.50
*More leisure enrichment classes offered in July 2012.
224
Senior Center Program Report for July 2013
Participation
Participation
Variance
Meetings
Meetings
2013
2012
2013
2012
Senior Activities
Computer Lab
16
0
16
22
0
Monthly Birthday Party
30
50
-20
1
1
Movie Time
32
47
-15
3
4
Putting Action & Wii Bowling
42
16
26
9
6
Quilters
15
14
1
3
3
Tai Chi Arthritis
12
0
12
9
0
Tai Chi Chuan
14
0
14
9
0
Ukulele Players
51
24
27
9
4
Senior Activity Total
212
151
61
65
18
Senior Leisure Classes/Programs
Acrylic Landscapes
9
0
9
3
0
Bridge: Social
54
54
0
5
5
Exercise (Morning Workout)
24
20
4
11
12
Jewelry Making
29
0
29
5
0
Luncheon: Stars & Stripes (congregate Meals)
72
65
7
1
1
Mah Jongg
45
30
15
5
5
Mat Pilates
17
17
0
11
12
Social Dance Fusion
5
10
-5
5
3
Zumba Gold
18
0
18
12
0
Senior Leisure Classes Total*
273
196
77
58
38
Total Senior Activities/Programs
485
347
138
123
56
Senior Social Services
Cool Center
45
50
-5
22
16
FIND
131
200
-69
6
9
HICAP/Notary/Legal/Financial
12
8
4
6
4
Alzheimer's Group
2
0
2
2
0
LIHEAP
16
0
16
1
0
Care Pathways
30
0
30
5
0
Volunteers
31
22
9
n/a
n/a
TOTAL SENIOR SERVICES
267
280
-13
42
29
SENIOR CENTER TOTAL
752
627
125
165
85
`NO
Community Services Updates
For July 2013
On July 1, 2013, the sports fields at La Quinta Park, Sports Complex, and Colonel
Paige Middle School were closed for annual field renovation. This renovation is
necessary due to the excessive amount of wear these fields are subject to from the
fall, winter, and spring youth and adult sports programs. During this renovation,
the sports fields are aerated and top dressed using equipment and personnel from
SilverRock Golf Course. This is in addition to the aeration and field maintenance
that is provided by the parks landscape maintenance contractor throughout the
year. Staff informed the various sports associations that the fields were closed for
athletic use. The golf course maintenance crew was scheduled to aerate and top
dress the playing fields July 1-3, 2013. The fields will remain closed for recovery
and grow -in until the fall sports season beginning in September 2013.
The City has been draining the Civic Center Campus Lake for two weeks. Staff
has intentionally been draining it slowly because it has never been drained and the
maintenance issues are uncertain. What is certain is that it has become necessary
to drain and clean the lake because of the build-up of phosphates and sediment
that have made the ozone system (water treatment) less effective. Additionally,
the lake aeration lines are 20 years old and the pipe for the center fountain needs
to be rebuilt.
01XV,
La Quinta Community Fitness Center Counts for July 2013
Day
Memberships
Sold
Rubys
Sold
Sapphires
Sold
Diamonds
Sold
Walk-ins
Sold
Daily
Counts
Daily
Totals
1
14
4
217
235
2
2
6
161
1 69 ;«
3
10
4
147
161
4
0
5
11
8
13
152'
6
6
7
66
79
7
0
8
13
5
205
223'
9
13
5
162
180'
10
10
10
174
194'
11
3
1
117
121
12
10
5
133
148''
13
1
57
58
14
0
15
10
3
206
219
16
9
7
153
169,
17
12
4
167
183'
18
8
3
133
144'
19
10
1
110
121
20
5
3
58
66
21
0
22
15
12
199
226
23
10
1
1
3
136
151
24
10
171
181
25
13
13
135
161
26
7
2
126
135'
27
3
1
61
65
28
0
29
10
2
176
188'
30
4
179
183'
31
7
4
156
167'
AVG
8.69
1 .3333
0
0'
5.24
143.77
118.71
TTL
226
4
1
0
110
3738
4079
The Gems symbolize the Wellness System Fees
Ruby Level = $50 (Self -Directed Program; One Year -Key Use)
Sapphire Level = $175 (All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom
Designed Program by Personal Training Staff; Post -Fitness Assessment Test)
Diamond Level = $295 (All Ruby and Sapphire Level Benefits; Three Additional Personal
Training Sessions)
• Members Sold is the number of memberships sold that day
• Walk-ins are people without membership cards that are paying a daily $5 fee.
• Daily counts are the number of Members coming into the center that have had their
membership cards scanned by us.
• The totals at the end of each row is the total of all of the above transactions for the day.
228
FM OF TY�ti9
TO: Honorable Mayor and Members of the City Council
FROM: Edie Hylton, Community Services Director
DATE: September 17, 2013
SUBJECT: Community Services Department Report for August 2013
Upcoming events of the Community Services Department for October 2013:
Daily Activities *Computer Lab
*Social Bridge
*Mah Jongg
*Quilters
*Movie Time
*Wii Bowling/Golf
Fitness *Morning Workout
*Mat Pilates
*Zumba Gold
*Arthritis Tai Chi
*Tai Chi Chuan
*Yoga for Health
*Chair Yoga
*Flex Yoga
Zumba, Senior Center
R.A.D. for Women Basic Physical Defense, Senior Center
Leisure *Social Dance Fusion
*Let's Make Jewelry
*Acrylic Painting
*Sketch & Draw
*Dog Training
*Current Affairs: Dialogue & Discussion
*Movie Creation
*Hooked on Loops
*Beginning Bridge
*Computer Fundamentals
*Use a Digital Camera
*Intermediate Internet & Email
Beginning Computer, Senior Center
Mastering MS Word, Senior Center 22s
Adobe Photoshop Elements, Senior Center
Italian for Everyone, Senior Center
Ask the Dog Trainer, Fritz Burns Dog Park
Beginning Ballet 5-10yrs., La Quinta High School
Dance, Play & Pretend 2.5-5yrs., La Quinta High School
Dance, Play & Pretend 2.5-5yrs., Fitness Classroom
Sports Karate/Taekwondo, Senior Center
Events *Halloween Luncheon
*Annual Health Fair
*Senior Center class or activity
PAIN
Community Services Department
Attendance Report for August 2013
Summary Sheet
Sessions Per Month
Proaram 2013 2012 Variance 2013 2012
Leisure Classes
69
131
-62
32
67
Special Events
227
85
142
4
2
Sports
353
365
-12
21
22
Senior Center
545
679
-134
93
86
Total
1,194
1,260
-66
150
177
Senior Services
Senior Center
190
367
-177
34
14
Total
190
367
-177
34
14
Sports User Groups
La Quinta Park
AYSO
NO LA QUINTA
PARK
FC United
FIELD USAGE DUE TO SUMMER
Desert Boot Camp
FIELD
REHABILITATION
Sports Complex
LQ Youth &Sorts Assoc.
100
100
0
1
3
Colonel Mitchell Paige
Desert Heat Futbol
0
0
0
0
0
Facility/Park Rentals
Senior Center
(Private Part)
0
0
0
0
0
(Sunday Church)
300
300
0
4
4
Museum
Meeting Room
0
0
0
0
0
Library
Classroom
480
420
60
8
7
Civic Center Campus
(Private Party)
0
0
0
0
0
Park Rentals
La Quinta Park
100
0
100
2
0
Fritz Burns Park
01
0
0
0
0
Total
980
820
160
15
14
Total Programs
2,364
2,447
-83
1991
205
Volunteer Hours
Senior Center
1 2781
1551
123
Total Volunteer Hours
1 2781
1551
123
AEI
Community Services Department
Program Report for August 2013
2013 2012 2013 2012
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes*
Zumba
15
21
-6
8
9
Karate/Taekwondo 4 - 8 (Be .)
14
22
-8
8
9
Karate/Taekwondo 4- 8 (Inter.)
30
271
31
81
9
Karate/Taekwondo 9 & up
10
27
-171
8
9
Totals
69
97
-28
32
36
2013 2012 2013 2012
Participants
Participants
Variance
Meetings
Meetings
Special Events
Laughlin Excursion
10
0
10
1
0
Movies At The Park/Pool
167
50
117
2
1
Golf Tour Banquet
501
351
15
11
1
Totals
2271
851
142
41
2
2013 2012 2013 2012
Participants
Participants
Variance
Meetings
Meetings
Sports
Open Gym Basketball
133
149
-16
12
13
Open Gym Volleyball
71
1 1 1
-40
5
5
Golf Tour, Westin Mission Hills
35
28
7
1
1
Golf Tour, Monterey Country Club
41
25
16
1
1
Golf Tour, Classic Club
34
25
9
1
1
Golf Tour, Desert Willow
39
27
12
1
1
Totals
3531
365
-121
211
22
Community Services Totals 1 6491 5471 1021 571 60
`AY►
Community Services Department
Monthly Revenue Report for August 2013
Monthly Revenue - Facility Rentals 2013 2012 Variance
Library
$ -
$ -
$ -
Museum
$ -
$ -
$ -
Senior Center
$ 1,050.00
$ 900.00
$ 150.00
Parks
$ 180.00
$ -
$ 180.00
Sports Fields
$ 200.00
$ 200.00
$ -
Monthly Facility Revenue
$ 1,430.00
$ 1,100.00
$ 330.00
Monthly Revenue
Senior Center
$
1,564.50
$
1,105.00
5
459.50
Community Services*
$
3,626.00
$
4,627.00
$
(1,001.00)
Total Revenue
$
5,190.50
$
5,732.00
$
(541.50)
Revenue Year to Date
Facility Revenue
$
5,505.00
$
2,540.00
$
2,965.00
Senior Center
$
3,347.00
$
2,328.00
$
1,019.00
Community Services
$
7,494.00
$
10,381 .00
$
(2,887.00)
Total Revenue to Date
$
16,346.00
1 $
15,249.00
1 $
1,097.00
*More leisure enrichment classes offered in August 2012.
233
Senior Center Program Report for August 2013
Participation
Participation
Variance
Meetings
Meetings
2013
2012
2013
2012
Senior Activities
AARP Safe Driver
24
0
24
1
0
Computer Lab
8
0
8
5
0
Monthly Birthday Party
25
48
-23
1
1
Movie Time
36
43
-7
5
5
Putting Action & Wii Bowling
39
26
13
8
10
Quilters
37
35
2
5
5
Tai Chi Arthritis
76
0
76
8
0
Tai Chi Chuan
41
0
41
8
0
Ukulele Players
53
61
-8
6
9
Senior Activity Total
339
213
126
47
30
Senior Leisure Classes/ Programs
Bridge: Social & Party
65
-65
8
Exercise (Morning Workout)
28
19
9
11
13
Jewelry Making
9
0
9
3
0
Luncheon: B&G Back to School
100
90
10
1
1
Mah Jongg
34
26
8
4
4
Mat Pilates
15
16
-1
11
13
Social Dance Fusion
6
11
-5
4
3
Zumba Gold
14
0
14
12
0
Senior Leisure Classes Total*
206
227
-21
46
42
Total Senior Activities/Programs
545
440
105
93
72
Senior Social Services
Cool Center
41
39
2
22
15
FIND
93
268
-175
4
9
HICAP/Le al
7
13
-6
3
3
Alzheimer's Group
9
0
9
2
0
Care Pathways
14
0
14
3
0
Volunteers
26
27
-1
n/a
n/a
TOTAL SENIOR SERVICES
190
347
-157
34
27
SENIOR CENTER TOTAL
7351
787
-52
1271
99
234
Community Services Updates
For August 2013
The Civic Center Campus Lake was re -filled following the month -long maintenance
project. The maintenance of the lake included repairing the center fountain,
replacing the ozone system and diffusers, repainting the bridges, servicing the lake
pumps, and removal of the 20-year clay and mineral buildup from the bottom of the
lake.
Areas throughout the parks were damaged during this month's heavy rainstorm.
The damage included washed-out landscapes and damaged or lost trees. The parks
landscape contractor worked through all of the parks to address the biggest safety
concerns first, before providing general clean-up. It will take a couple of weeks to
restore the landscape areas as well as complete the necessary clean-up.
`AR
La Quinta Community Fitness Center Counts for August 2013
Day
Memberships
Sold
Rubys
Sold
Sapphires
Sold
Diamonds
Sold
Walk-ins
Sold
Daily
Counts
Daily
Totals
10
4
169
183
2
13
6
158
177
3
4
3
75
82
4
0
5
7
3
173
183
6
8
2
1
147
158
7
15
8
155
178
8
9
2
147
158
9
11
1
6
133
1 5 1
10
3
1
44
48
11
0
12
15
9
181
205
13
10
1
5
140
156
14
8
6
78
92
15
2
s
7
16
8
4
;.12
17
1
1
18
0
19
8
1
170
179
20
6
1
34
136
177
21
1
1
s
134
141
22
3
5
132
140
23
1
6
125
1 3 2
24
1
2
54
57
26
0
26
5
104
109
27
2
1
7
179
189
28
6
1
116
123
29
5
5
122
132
30
8
4
112
124
31
1
1
59
61
AVG
6.67
1.1429
0
0
5.58
113.07
128.24''
TTL
1 BT
1 8
0
0
134
3Ob3
33bb
The Gems symbolize the Wellness System Fees
Ruby Level = $50 (Self -Directed Program; One Year -Key Use)
Sapphire Level = $175 (All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom
Designed Program by Personal Training Staff; Post -Fitness Assessment Test)
Diamond Level = $295 (All Ruby and Sapphire Level Benefits; Three Additional Personal
Training Sessions)
• Members Sold is the number of memberships sold that day
• Walk-ins are people without membership cards that are paying a daily $5 fee.
• Daily counts are the number of Members coming into the center that have had their
membership cards scanned by us.
• The totals at the end of each row is the total of all of the above transactions for the day.
PAIR
Department Report: D 7A
_
�,t•Gy ��5w
OFT1
TO: Honorable Mayor and Members of the City Council
FROM: Timothy R. Jonasson, Public Works Director/City Engineer
DATE: September 17, 2013
SUBJECT: PUBLIC WORKS DEPARTMENT REPORT FOR JULY AND AUGUST
2013
1. Since the storm on August 25, maintenance staff has been cleaning debris
throughout the City. They first focused on unclogging drainage pipes and
catch basins in case a subsequent storm occurred; and one did on
September 8, but it was less severe and caused less localized flooding.
Their second focus was on the arterial, collector, and residential streets, in
that order. Staff anticipates a full cleanup will take approximately two more
weeks provided no other storms hit the City. Total maintenance cost for the
month of August, including the storm cleanup, was $93,355.16, which is
broken down on the attached GORequest chart.
2. According to the Coachella Valley Water District, the August 25 storm was a
150 to 200-year event (i.e., between a 0.7 percent and 0.5 percent chance
of occurring in any given year). By and large, the major arterials and arterial
road system did well including the new retention basins and the old modified
basins at Washington Street and Avenue 47, Jefferson Street and Avenue
48, and Park Avenue and Avenue 50. Problem areas included southbound
Washington Street at Avenue 48 (Photo Nos. 1 and 2), Washington Street at
Avenue 50, northbound Washington Street at Lake La Quinta Drive (Photo
No. 3), Jefferson Street at Avenue 48 and Eisenhower Drive at Avenue 50
(Photo No. 4). Staff is working on drainage solutions to address each of
these locations which will be included in next year's Capital Improvement
Program.
237
Staff has also been working with Mr. Dale Wissman, who lives at the very
north end of Avenida Carranza, to address his flooding concerns from the
storm water that accumulates at his end of the street. Staff is considering
different options that would either modify the existing catch basin and storm
drain that were built as part of the abandonment of Calle Tampico, or
reinstating the retention area abandoned after the La Quinta Resort and Spa
built their maintenance facility across from Mr. Wissman's house (Photo No.
5). A recommendation will also be presented in next year's Capital
Improvement Program.
3. Public Works staff led several user meetings on the City's GORequest/
GOEnforce reporting system. The meetings involved department
administrators who manage the system in their respective departments.
Items covered included:
• Data and reports for the first six months the system was in operation
• Changes to the system for inputting new requests (especially as
entered by staff)
• Adjusting response times to reflect realistic time periods
• Marketing strategies to increase the number of smart phone "app"
downloads
4. Granite Construction, the contractor for the Adams Street Bridge
Improvement Project, has opened both halves of the bridge to traffic.
Granite is continuing to work on the bridge barrier rail and the removal of the
existing low water crossing concrete. They will be starting work on the
remainder of the channel concrete lining within the next week. Progress on
the project is being tracked on the Adams Street Bridge Project Facebook
page. The completion date for the bridge is mid -October.
5. The Eisenhower Drive and Calle Sinaloa Roundabout project was awarded to
Golden Valley Construction on May 7. The contractor has poured all the
curb, gutter and sidewalk and has also poured the concrete ring for the
roundabout. They have also placed the first lift of the asphalt pavement.
Work is anticipated to be complete in early to mid -October.
6. The Avenue 52 Sidewalk Improvement Project is under construction and the
contractor is pouring the curb ramps on the north side of Avenue 52 and
pouring sidewalk on the south side of Avenue 52. Work is anticipated to be
complete the week of September 16.
7. The Council Chamber heating, ventilation and air conditioning system has
been completed and the contractor is working on punch list items. The
project is anticipated to go to City Council on October 1 for acceptance.
238
8. The contractor for the SilverRock Irrigation Relocation project is about 80
percent complete with placement of the new irrigation mainline and is
working on extending the casing on the second crossing of the canal. Work
is scheduled to be complete by September 27.
9. The Washington Street and Highway 111 Intersection Improvement Project
was awarded to Granite Construction. The first working day was August
26. The first order of work will be the demolition of the existing curb and
gutter and interfering landscape on the northeast and northwest corners.
City staff has been coordinating with the local businesses to minimize
impacts to them during construction.
10. The contractor for the SilverRock Parking Lot Americans with Disabilities Act
(ADA) Project has completed the retaining wall in front of the new ADA
parking stalls and is currently working on pouring the new sidewalk and ramp
to access these stalls. The next order of work will be re -paving the asphalt
to meet grade requirements within the parking stalls. Work is scheduled to
be complete by September 27.
240
Maintenance Task & Expenditure Summary
Meeting($591.01)
Special Events ($111.72)
Maint.Yard/Building Maint.
($1,347.76)
Office ($
Graffiti R
Parks Inspection ($3,335.64
ParksGraffiu
Total Expenditures: $93,355.16
August 2013
Pot
Fred Wolff Sidewalk/Bike
Path Cleaning ($293.47)
($417.42)
ing(5492.48)
Vlarker ($576.33)
nting ($596.07)
introls ($629.02)
to Curb & Gutter
Repair ($2,179.89)
:oncrete Repairs
$719.54)
°et Sign Install -New
($2,051.96)
Street Sign
epair/Maint.
,$2,370.21)
ido Channel
t/Vault Maint.
$675.15)
Drain ($2,493.14)
Vedian Sand
1 ($1,984.20)
f•Zyl
`zy
244
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248
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PHOTO 4
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(MINES Cj0UjRSKE)--
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LA QUINTA RESORT
MAINTENANCE FACILITY,
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51030 AVE. CARRANZA
WISSAILAN RESIDENCE
0 25 50 100 150 200
Feet
MEW
DEPARTMENT REPORT: 7B
T4ht 4 4a"
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
VIA: Frank J. Spevacek, City Manager
FROM: Timothy R. Jonasson, Public Works Director/City Engineer
DATE: September 17, 2013
SUBJECT: RESPONSE TO PUBLIC COMMENT ON AUGUST 6, 2013
REGARDING THE ANDALUSIA WALL AND BERM
IMPROVEMENTS ON AVENUE 60
On August 6, 2013, Patricia Ferrara of Daniel Drive in Trilogy raised
concerns over the approval process of the berm and wall constructed along
Avenue 60 directly north of her house in Trilogy. Additionally, Tim Paulson
of Trilogy spoke about the lack of dust control measures employed by the
Andalusia development for their perimeter landscape and dirt roads inside of
the project.
The Public Works Director/City Engineer and Community Development
Director met with Ms. Ferrara and two of her neighbors on August 19 to
discuss both issues and explained the following:
1. The improvements on Avenue 60, including the berm and wall
improvements, were approved with the third phase of the Andalusia
development. Staff has reviewed these plans and believes the
improvements have been built in accordance with the approved
landscape and wall plans for this project. The remaining street
improvements on Avenue 60 (i.e., widened street, curb and gutter) as
well as the balance of the perimeter landscape will not be required
until the developer requests approval of the fourth and final phase of
Andalusia. There currently is no schedule for the fourth phase as this
depends on the sale of the remaining lots in the third phase, which
cannot be predicted at this time.
253
2. Staff reviewed the status of the dust control measures and found that
soil stabilization of the perimeter was last done in March. The interior
roads are maintained with water trucks, which will be monitored more
closely in the future.
On the first issue, Ms. Ferrara understood why the approved berm and wall
plans could not be changed at this time but asked if the developer could
break up the wall profile with taller trees and shrubs. Staff will follow up
with the developer to see if this is possible and advised the developer could
not be forced to comply with this request until the final phase of the project
was approved.
On the second measure, staff informed Mr. Paulson that the City's inspector
will continue to ensure the perimeter is sealed as required per the
manufacturer's instructions and that the developer will be required to keep
all construction roads adequately wetted to reduce dust coming over the
wall.
254