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2013 10 15 CCP City Council agendas and staff reports are now available on the City's web page: www./a-quinta.org CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, OCTOBER 15, 2013 3:00 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers Evans, Franklin, Henderson, Osborne, Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. Persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH LEGAL COUNSEL, EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a), CITY OF LA QUINTA, ET AL. v. MATOSANTOS, ET AL., SACRAMENTO COUNTY SUPERIOR COURT CASE NO. 34-2013-80001485 2. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J. SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED IN THE LA QUINTA VILLAGE, EAST OF DESERT CLUB DRIVE, SOUTH OF CALLE TAMPICO, NORTH OF AVENIDA LA FONDA (APN'S 770-123-002; 770-123-003; 770- 123-004; 770-123-006; 770-123-010; 770-124-002; 770-124-00; 770- CITY COUNCIL AGENDA 1 OCTOBER 15, 2013 124-00; 770-124-007; AND 770-124-009). PROPERTY OWNER/ NEGOTIATOR: MARVIN INVESTMENTS, INC., WELLS MARVIN 3. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J. SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT SILVERROCK RESORT (APN'S 770-200-026; 776-150-021; 776-150-023; 770-060-0561 770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060-062; 777-490-004; 777-490-006; 777-490-007; 777-490-012 AND 777-490- 014). PROPERTY OWNERS/NEGOTIATORS: JOHN GAMLIN, MERIWETHER COMPANIES; ROBERT S. GREEN, JR., THE ROBERT GREEN COMPANY RECESS TO JOINT CLOSED SESSION OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY RECONVENE AT 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA PRESENTATIONS PAGE 1. PROCLAMATION TO DESERT SANDS UNIFIED SCHOOL DISTRICT REGARDING SCORES 2. PROCLAMATION TO MILITARY ORDER OF THE PURPLE HEART WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES 1 . MINUTES OF OCTOBER 1, 2013 8 CONSENT CALENDAR 1 . RECEIVE AND FILE TREASURER'S REPORTS DATED JULY 31, 14 CITY COUNCIL AGENDA 2 OCTOBER 15, 2013 PAGE 2013 AND AUGUST 31, 2013 2. RECEIVE AND FILE REVENUE & EXPENDITURE REPORTS DATED 36 AUGUST 31, 2013 AND INVESTMENT SUMMARY REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2013 3. EXCUSE BOARD MEMBER JENNIFER DONAIS' ABSENCE FROM 52 THE OCTOBER 9, 2013 INVESTMENT ADVISORY BOARD MEETING 4. APPROVE A PERMANENT LICENSE AND INDEMNITY AGREEMENT 54 WITH RIVERSIDE COUNTY PERMITTING ENCROACHMENT OVER FRED WARING DRIVE AND ESTABLISHING MAINTENANCE AND DESIGN LIABILITY FOR THE STREET WIDENING PROJECT 5. APPROVE THE PROGRAM SUPPLEMENTAL AGREEMENT WITH 68 CALIFORNIA DEPARTMENT OF TRANSPORTATION AND FEDERAL HIGHWAYS ADMINISTRATION AND THE REQUEST FOR PROPOSAL TO OBTAIN PROFESSIONAL ENGINEERING SERVICES FOR THE DUNE PALMS ROAD BRIDGE IMPROVEMENT 6. APPROVE THE NAMES OF VETERANS TO BE INCLUDED ON THE 76 CIVIC CENTER CAMPUS VETERANS' ACKNOWLEDGMENT AREA 7. RESOLUTION TO APPROVE A SUPPLEMENTAL AGREEMENT WITH 78 RIVERSIDE COUNTY FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR PUBLIC FACILITY AND STREET IMPROVEMENTS ALONG CALLE SINALOA, AND FOR PUBLIC SERVICE FUNDS FOR THE BOYS AND GIRLS CLUB - LA QUINTA UNIT [RESOLUTION 2013-0471 8. DENY CLAIM FOR DAMAGES FILED BY GUY WYMAN WILBOR; 118 DATE OF LOSS - MARCH 22, 2013 9. AUTHORIZE OVERNIGHT TRAVEL FOR GOLF AND PARKS/ 120 LANDSCAPE MANAGER TO ATTEND PLAYGROUND SAFETY CERTIFICATION DECEMBER 10-12, 2013 IN SAN CLEMENTE, CALIFORNIA 10. AUTHORIZE OVERNIGHT TRAVEL FOR RECREATION SUPERVISOR 122 TO ATTEND MAINTENANCE MANAGEMENT SCHOOL NOVEMBER 4-8, 2013 IN LAKE ARROWHEAD, CALIFORNIA CITY COUNCIL AGENDA 3 OCTOBER 15, 2013 PAGE 11. AUTHORIZE OVERNIGHT TRAVEL FOR TRAFFIC SIGNAL 124 TECHNICIAN TO ATTEND TRAINING IN ANAHEIM, CALIFORNIA, OCTOBER 8-10, 2013 12. AUTHORIZE CITY MANAGER TO EXECUTE THE SILVERROCK 126 RESORT GOLF CART LEASE GUARANTY AND ADDENDUM 13. APPROVE DEMAND REGISTER DATED OCTOBER 15, 2013 130 14. AUTHORIZE THE CITY MANAGER TO TRANSFER UP TO 146 $41,431,179 FROM THE UNDESIGNATED GENERAL FUND RESERVES TO THE SUCCESSOR AGENCY OF THE LA QUINTA REDEVELOPMENT AGENCY BUSINESS SESSION - NONE STUDY SESSION 1. CLASSIFICATION AND COMPENSATION SYSTEM - GUIDING 150 FRAMEWORK 2. COACHELLA VALLEY IHUB ACCELERATOR NETWORK PROJECT 162 OVERVIEW REPORTS AND INFORMATIONAL ITEMS 1 . CVAG CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans) 4. ANIMAL CAMPUS COMMISSION (Franklin) 5. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin) 6. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Franklin) 7. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin) 8. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin) 9. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Henderson) 10. CVAG PUBLIC SAFETY COMMITTEE (Henderson) 1 1 . CVAG TRANSPORTATION COMMITTEE (Henderson) 12. LEAGUE OF CALIFORNIA CITIES DELEGATE (Henderson) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Henderson) CITY COUNCIL AGENDA 4 OCTOBER 15, 2013 PAGE 14. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Osborne) 15. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne) 16. CVAG EXECUTIVE COMMITTEE (Adolph) 17. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Adolph) 18. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS DELEGATE (Adolph) 19. SUNLINE TRANSIT AGENCY (Adolph) 20. PALM SPRINGS AIRPORT COMMISSION REPORT 164 21. ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES 166 SEPTEMBER 18, 2013 22. PLANNING COMMISSION MINUTES — SEPTEMBER 24, 2013 170 DEPARTMENT REPORTS 1 . CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS / CITY COUNCIL CALENDAR 174 B. SET DATE FOR ANNUAL POLICE VOLUNTEERS' DINNER 178 4. COMMUNITY DEVELOPMENT REPORTS — SEPTEMBER 2013 180 5. COMMUNITY SERVICES A. DEPARTMENT REPORT — SEPTEMBER 2013 188 B. QUARTERLY MARKETING REPORT 196 C. COMMUNITY SERVICES 2013/2014 MARKETING PLAN 206 6. PUBLIC WORKS A. DEPARTMENT REPORT — SEPTEMBER 2013 240 B. REPORT ON NEW TRAFFIC MANAGEMENT CENTER 244 7. POLICE — QUARTERLY REPORT 246 8. FIRE — QUARTERLY REPORT 272 MAYOR'S AND COUNCIL MEMBER'S ITEMS RECESS THE CITY COUNCIL MEETING RECONVENE THE MEETING OF THE CITY AS SUCCESSOR AGENCY TO THE DISSOLVED LA QUINTA REDEVELOPMENT AGENCY, FOLLOWED BY CALLING TO ORDER LA QUINTA FINANCING AUTHORITY AND THE LA QUINTA HOUSING AUTHORITY MEETINGS RECONVENE AT 7:00 P.M. PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to CITY COUNCIL AGENDA 5 OCTOBER 15, 2013 three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "Request to Speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project(s). If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at, or prior to the public hearing. PAGE 1. RESOLUTIONS TO APPROVE PLANS TO CONSTRUCT AN 288 APPROXIMATELY 10,000 SQUARE FOOT CLUBHOUSE FOR GRIFFIN RANCH [RESOLUTION 2013-048 AND RESOLUTION 2013-0491 ADJOURNMENT The next regular meeting of the City Council will be held on November 5, 2013, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at City Hall, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 1 1 1, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on October 11, 2013. DATED: October 1 1 , 2013 SUSAN MAYSELS, City Clerk CITY COUNCIL AGENDA 6 OCTOBER 15, 2013 Public Notices • The La Quinta City Hall is a handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 760-777-7123, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 760-777-7123. A one (1) week notice is required. • If background material is to be presented to the City Council during a meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Planning Department's counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 7 OCTOBER 15, 2013 CITY COUNCIL MINUTES TUESDAY, OCTOBER 1, 2013 A regular meeting of the La Quinta City Council was called to order at 4:02 p.m. by Mayor Adolph. PRESENT: Councilmembers Evans, Franklin, Henderson, Osborne, Mayor Adolph ABSENT: None CLOSED SESSION — None Mayor Adolph led the audience in the pledge of allegiance. PUBLIC COMMENT Public Speaker: Bob Horn, Palm Desert — Mr. Horn President of Red Hot Ballroom, which provides programs for children, thanked the Council for their support and funding. He announced that a new program that works with children with disabilities such as Autism, Down syndrome and speech impediments will begin under a new corporation formed called All Things Are Possible, Inc. Public Speaker: Jodie Gray, CalFire Battalion Chief for La Quinta — Ms. Gray provided information about Fire Prevention Week, which will focus on home fires, particularly kitchen fires this year. A proclamation supporting Fire Prevention Week will be presented to CalFire by the City after the meeting. CONFIRMATION OF AGENDA - Confirmed PRESENTATIONS 1. COACHELLA VALLEY WATER DISTRICT (CVWD) - INFORMATION ABOUT CHROMIUM-6 IN DRINKING WATER Jim Barrett, General Manager of CVWD, introduced Steve Bigley, CVWD Director of Environmental Services, who made a presentation and provided a handout of important information about chromium-6 in drinking water. The handout is on file in the City Clerk's office. CVWD will host a free educational workshop to discuss the science and potential impacts to future water rates on October 7, 2013 at 6:00 p.m. at 75-515 Hovley Lane East, Palm Desert. Mr. Barrett requested that the City assist CVWD in getting the word out. CITY COUNCIL MINUTES 1 OCTOBER 1, 2013 8 Councilmember Franklin asked the City Manager to link CVWD's power point presentation to the City's website. 2. LIBRARY AND MUSEUM QUARTERLY REPORT FOR APRIL THROUGH JUNE 2013 Librarian Beth Foley and Museum Manager Anne Phillips presented the reports, which are on file in the City Clerk's Office. WRITTEN COMMUNICATIONS — None APPROVAL OF MINUTES MOTION — A motion was made and seconded by Councilmembers Evans/Franklin to approve the minutes of September 17, 2013 as submitted. Motion passed unanimously. CONSENT CALENDAR 1. RESOLUTION AMENDING CITY'S FISCALLY RESPONSIBLE REDUCTION PLAN TO COMPLY WITH INTERNAL REVENUE CODE REQUIREMENTS [RESOLUTION 2013-0461 2. EXCUSE BOARD MEMBER KEVIN McCUNE'S ABSENCE FROM THE SEPTEMBER 18, 2013 ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MEETING 3. EXCUSE BOARD MEMBER KURT MORTENSON'S ABSENCE FROM THE SEPTEMBER 11, 2013 INVESTMENT ADVISORY BOARD MEETING 4. DENY CLAIM FOR DAMAGES FILED BY: CAROL BYERS; DATE OF LOSS — MARCH 17, 2013 5. REJECT CLAIM - ARCH INSURANCE COMPANY VS. CITY OF LA QUINTA; DATE OF LOSS - JULY 2, 2012 6. ACCEPT CITY HALL BUILDING HEATING, VENTILATION AND AIR CONDITIONING SYSTEM 3 REPLACEMENT PROJECT 7. APPROVE DEMAND REGISTER DATED OCTOBER 1, 2013 8. AUTHORIZE OVERNIGHT TRAVEL FOR ASSISTANT TO THE CITY MANAGER TO ATTEND THE 2013 CODE FOR AMERICA SUMMIT IN SAN FRANCISCO, CALIFORNIA, OCTOBER 15-17, 2013 CITY COUNCIL MINUTES 2 OCTOBER 1, 2013 MOTION — A motion was made and seconded by Councilmembers Franklin/ Henderson to approve the Consent Calendar as recommended with Item No. 1 adopting Resolution No. 2013-046. Motion passed unanimously. BUSINESS SESSION 1 . INTERVIEW AND APPOINT A RESIDENT TO FILL AN INTERIM VACANCY ON THE PLANNING COMMISSION The City Council waived the staff report presentation, which is on file in the City Clerk's Office. Mayor Adolph thanked all applicants for their willingness to serve the City, and explained the process Council would follow in conducting the interviews, voting, and making appointments. The following applicants gave a brief presentation on their qualifications followed by a question and answer period between Councilmembers and the applicant: ❖ Gary Barnes ❖ Frank Blum ❖ Michael Etheridge ❖ Doug Hasset ❖ Evelyn Pivnick ❖ Andrea Spirtos The following two applicants were not present to interview: ❖ David Johnston ❖ Javier Lopez City Clerk Maysels collected, tabulated, and announced the selections as follows: Councilmember Evans: Blum Councilmember Franklin: Blum Councilmember Henderson: Spirtos Councilmember Osborne: Blum Mayor Adolph Blum MOTION — A motion was made and seconded by Councilmembers Evans/Franklin to appoint Frank Blum to the Planning Commission to fill the interim vacancy with a term to commence upon receipt of his resignation from the Investment Advisory Board and end June 30, 2014. Motion passed unanimously. 2. FUND FIRST ROUND COMMUNITY SERVICES GRANT REQUESTS Recreation Supervisor Robert Ambriz presented the staff report, which is on file in the City Clerk's Office. CITY COUNCIL MINUTES 3 OCTOBER 1, 2013 it$] Public Speaker: Andrea Dooley, La Quinta — Ms. Dooley and other members of Quilting for Good Times organization thanked Council for the grant and displayed samples of the quilts they made for donation. Public Speaker: Tyron Thomas, Indio — On behalf of the La Quinta High School girls' basketball team, Mr. Thomas thanked Council for their support and $1,000 grant. MOTION — A motion was made and seconded by Councilmembers Osborne/Evans to fund the following organizations: ■ American Diabetes Association $1,000 ■ Court Appointed Special Advocates for Riverside County $1,000 ■ Certified Farmers Markets $2,500 ■ Patriot Ride for Our Heroes $5,000 ■ La Quinta High School Girls' Basketball Booster Club $1,000 ■ Old Town Artisan $2,500 ■ Quilting for Good Times $1,500 ■ Red Hot Ballroom $1,000 Motion passed unanimously. 3. APPOINT A MEMBER TO THE DESERT CLASSIC CHARITIES CHARITY EVALUATION COMMITTEE COUNCILMEMBER OSBORNE RECUSED HIMSELF DUE TO A BUSINESS RELATIONSHIP WITH DESERT CLASSIC CHARITIES. MOTION — A motion was made and seconded by Councilmembers Franklin/ Henderson to appoint Mayor Adolph. Motion passed: ayes 4, noes 0, absent 1 (Osborne). 4. APPROVE PERMIT TRACKING SOFTWARE AGREEMENT WITH CRW SYSTEMS, INC. Chris Escobedo, Assistant to City Manager, presented the staff report, which is on file in the City Clerk's Office. Mr. Escobedo answered Councilmembers' questions regarding the stability of CRW Systems Inc., the extent of reference checks, incentive used to obtain a reduced cost, and the type of savings expected from use of this new software. Councilmembers complimented staff on the Project Milestone and Payment Schedule exhibit to the agreement, and the leap from manual permit processing to the cloud. CITY COUNCIL MINUTES 4 OCTOBER 1, 2013 is MOTION — A motion was made and seconded by Councilmembers Franklin/ Henderson to approve the agreement with CRW Systems, Inc. for new permit tracking software and authorize the City Manager to execute the agreement. Motion passed unanimously. STUDY SESSION — None REPORTS AND INFORMATIONAL ITEMS As La Quinta's representative for 2013, Councilmember Evans reported on her participation in the following organization's meetings: • GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU • CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (attended as alternate) As La Quinta's representative for 2013, Councilmember Henderson reported on her participation in the following organization's meetings: • LEAGUE OF CALIFORNIA CITIES DELEGATE — Councilmember Henderson was elected Division Representative to the League Board As La Quinta's representative for 2013, Councilmember Osborne reported on his participation in the following organization's meetings: • LEAGUE OF CALIFORNIA CITIES CONFERENCE REPORT As La Quinta's representative for 2013, Councilmember Adolph reported on his participation in the following organization's meetings: • CVAG EXECUTIVE COMMITTEE • SUNLINE TRANSIT AGENCY DEPARTMENT REPORTS 1. PUBLIC WORKS - UPDATE ON OUTREACH EFFORTS REGARDING POTENTIAL ASSESSMENT DISTRICT IN NORTH LA QUINTA City Manager Spevacek explained the various options that will be presented to homeowners, which will consist of levels of landscape improvements from none to lush and the corresponding monthly assessments. MAYOR'S AND COUNCIL MEMBER'S ITEMS Councilmember Osborne reported that there are discussions about starting an East Valley Economic Development Joint Powers Agency, which is not meant to be competitive with Coachella Valley Economic Partnership, but to bring a bigger voice to the east end of the Coachella Valley. Councilmember Osborne said that he will CITY COUNCIL MINUTES 5 OCTOBER 1, 2013 Ida be attending the October 10, 2013 meeting on the subject and invited the City Manager to join him. Mayor Adolph reported that he gave the opening remarks at the meeting of the International Congress of the Society for Vector Ecology last week at the La Quinta Resort where 350 members attended from every continent except Antarctica. PUBLIC HEARINGS — None ADJOURNMENT There being no further business, a motion was made Councilmembers Henderson/Franklin to adjourn at 6:37 p.m unanimously. Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES 0 and seconded by Motion passed OCTOBER 1, 2013 13 �a/�UANL�q�.�, • � O� 5 OF 9ti CITY / SA / HA / FA MEETING DATE: October 15, 2013 ITEM TITLE: RECEIVE AND FILE TREASURER'S REPORTS DATED JULY 31, 2013 AND AUGUST 31, 2013 RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 1 STUDY SESSION: PUBLIC HEARING: • The Treasurer's Report (Attachment 1) is submitted monthly to City Council for review. • This report summarizes all cash and investments of the City. • There is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The Treasurer's Report is submitted monthly to the City Council as required by the California Government Code and City Municipal Code. It certifies that all pooled investments of the City are reported accurately and fairly in compliance with the above -stated codes and also certifies that there is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. ALTERNATIVES: None. Report prepared by: Robbeyn Bird, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1 . Treasurer's Reports dated July 31, 2013 and August 31, 2013 14 1�7 FROM: Robbeyn Bird, Finance Director/Treasurer SUBJECT: Treasurer's Report for July 31, 2013 Attached is the Treasurer's Report for the month ending July 31 2013. The report is submitted to The following table summarizes the changes in investment types for the month: Investment e innin Purohased Notes Sold/Matured Other Endi ng Change LAW 36,801,132 $ 23,405 $ (2,400,000) 0 $ 34,424,537 (2,376,595) Interest bearing active bank deposit 39,955,556 7,008 0 39,962,564 7,008 Certificates of Deposit 1,440,000 1,440,000 0 US Treasuries 40,191,789 2,482 40,194,271 2,482 US Gov't Sponsored Enterprises 42,942,099 1,327 42,943,426 1,327 Commercial Paper - 0 0 0 Corporate Notes 0 0 Mutual Funds 3,215,081 35 1 0 1215.116 1 3 Subtotal $ 164,545,657 $ 30,8 $ (2.400,00 )1 $ 3,809_L$ 162179,914 1 $ (2.365,743) Cash $ 72,776 $ 364,708 (1) & (3)1 1 1 $ 437,484 $ 364,708 iTotal $ 164.618,433 $ 3952156 1 $ (2A00,000)1 $ 3,809 [ $ 162,617,398 1 �2, 001 �JQ35) I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. 10 - Z - 2M, 13 Robbeyn BircV Date Finance Director[Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month, (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. ir-i Treasurer's Commentary For the Month of Julv 2013 Cash Balances — The portfolio size decreased by approximately $2.0 million to end the month at $162.62 million. The major reason for the decrease was due to the payment of the Riverside County Sheriff's Department invoice in the amount of $1 .2 million, and the annual payment to the California Joint Powers Insurance Authority $167,000. Investment Activity — The investment activity resulted in an average maturity decrease of 10 days from the prior month to end the month of July at 202 days. The Treasurer follows a buy and hold investment policy. During the month of July, the LAIF account decreased by $2.4 million. The sweep account earned $14 in interest income for the month of July and the bank fees for the month were $1,589, which resulted in a net decrease of $1,575 in real savings. Portfolio Performance — The overall portfolio performance decreased (2) basis points from the prior month and ended at .21 %, with the pooled cash investments at .29%. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding .41 %, which reflects the current interest rate environment. Looking Ahead In the short term, the Treasurer will be investing in negotiable certificates of deposit, Government Sponsored Enterprises (GSE) paper and rolling over bond proceeds and reserves into U.S. Treasury bills or notes. 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U cn U A � O N � O r� N 0 LO LO a0 co co O O -e O Q co r— O V N M •L a L y� L y-+ co V c G 1 1 E E O O ` in r L L y-+ LL c� G NN�NN L.L L.L N N ch a c.i N a � E ch Y N E= co r_ *r y co U � — E ,Y, > M a0 O ' M qt O qqt qqt O a0 O O M O O � � N EA A � O N O r� co co co O O O O N N N rr m a0 co N N Q � O ' C9 O O O O O O O O O O O O 00 Q O O O O M V O N N I* L N 69- 69- CL ^O ^O ^O LL LL LL co co co VJ VJ VJ m d U co O) U L 7 U O ch co O d d N p U N U 0 co N 3 a Z �= O L Z C co^ •E C cm L cm � LL � N m E y-+ i c° a y- aa)C a) N E y U W E E cn N r '� cn 06 a) �. a) E U U U c E O a c .�� O E N L .. �j cU E > E �_ �_ �_ > M Z Q Q Q O i U O C d d J J J H J U D Comparative Rates of Interest July 31, 2013 Citv of La Quinta Year Month Annualized Earnings Average Maturit days) Treasury Bills/Note Commercial Paper Three Month Non -Financial LAIF Ra 1.04 Pooled Cash Fiscal Agent Overall Three Month Six Month One Year ITWO Year FY 09/10 July 2009 0.69 % 0.30% 0.65 % 111 0.19% 0.28% 0.47% 1.00 % 0.28% August 2009 0.64% 0.30% 0.61% 92 0.16% 0.26% 0.46% 1.00% 0.24% 0.93% Sept 2009 0.56% 0.31% 0.53% 112 0.12% 0.19% 0.41% 1.00% 0.19% 0.75 Oct 2009 0.52% 0.31% 0.50% 90 0.08% 0.19% 0.38% 1.00% 0.19% 0.65 Nov 2009 0.56% 0.31% 0.53% 152 0.04 % 0.14% 0.32% 0.75% 0.15% 0.61 Dec 2009 0.56% 0.15% 0.51% 239 0.11% 0.20% 0.16% 1.00% 0.16% 0.57 Jan 2010 0.46% 0.15% 0.43% 179 0.06% 0.14% 0.34% 0.88% 0.13% 0.56% Feb 2010 0.51% 0.16% 0.48% 162 0.13% 0.19% 0.32% 0.88% 0.15% 0.58% Mar 2010 0.50% 0.16% 0.47% 172 0.15% 0.24% 0.38% 1.00% 0.20% 0.55% Apr 2010 0.52% 0.16% 0.48% 162 0.15% 0.24% 0.49% 1.00% 0.23% 0.59% May 2010 0.52% 0.16% 0.48% 116 0.17% 0.22% 0.37% 0.75% 0.28% 0.56% June 2010 0.28% 0.07% 0.21% 134 0.16% 0.22% 0.32% 0.63% 0.32% 0.53% FY10/11 July 2010 0.50% 0.15% 0.47% 119 0.16% 0.20% 0.30% 0.63% 0.28% 0.53% August 2010 0.49% 0.15% 0.46% 108 0.15% 0.19% 0.26% 0.38% 0.25% 0.51% Sept 2010 0.55% 0.15% 0.51% 107 0.16% 0.19% 0.27 % 0.38% 0.24% 0.50 Oct 2010 0.55% 0.15% 0.51% 88 0.13% 0.17% 0.23% 0.38% 0.23% 0.48 Nov 2010 0.53% 0.15% 0.49% 84 0.18% 0.21 % 0.28% 0.50% 0.23% 0.45 Dec 2010 0.57 % 0.14% 0.52% 265 0.15% 0.19% 0.30% 0.63% 0.23% 0.46 Jan 2011 0.51% 0.14% 0.43% 206 0.16% 0.18% 0.28% 0.63% 0.24% 0.54% Feb 2011 0.55% 0.17% 0.46% 210 0.15% 0.17% 0.31% 0.63% 0.23% 0.51 Mar 2011 0.54% 0.17% 0.45% 218 0.05% 0.13% 0.26% 0.75% 0.23% 0.50% Apr 2011 0.59% 0.17% 0.48% 192 0.05% 0.10% 0.28% 0.63% 0.20% 0.59% May 2011 0.48% 0.17% 0.41% 156 0.06% 0.12% 0.20% 0.50% 0.16% 0.41 June 2011 0.53% 0.00% 0.35% 126 0.03% 0.10% 0.20% 0.38% 0.15% 0.45% FY11/12 July 2011 0.53% 0.00% 0.35% 112 0.07% 0.12% 0.15% 0.20% 0.14% 0.38% August 2011 0.60% 0.00% 0.38% 102 0.02% 0.05% 0.10% 0.13% 0.16% 0.41% Sept 2011 0.58 % 0.03 % 0.39% 124 0.02 % 0.06% 0.09% 0.13% 0.14% 0.38 Oct 2011 0.53% 0.03 % 0.35% 117 0.01 % 0.06% 0.12% 0.25% 0.15% 0.39 Nov 2011 0.52% 0.03 % 0.37% 94 0.03 % 0.07% 0.10% 0.25% 0.14% 0.40 Dec 2011 0.48% 0.03 % 0.35% 86 0.02 % 0.06% 0.11% 0.13% 0.14% 0.39 Jan 2012 0.45% 0.03 % 0.34% 74 0.05% 0.08% 0.11% 0.25% 0.14% 0.39 Feb 2012 0.49% 0.05% 0.36% 72 0.12% 0.15% 0.17% 0.25% 0.17% 0.39% Mar 2012 0.44% 0.05% 0.34% 74 0.08% 0.14% 0.19% 0.25% 0.18% 0.38% Apr 2012 0.44% 0.09% 0.35% 61 0.10% 0.15% 0.19% 0.25% 0.20% 0.37% May 2012 0.43% 0.09% 0.34% 62 0.09% 0.14% 0.19% 0.25% 0.19% 0.36% June 2012 0.38% 0.08% 0.29% 47 0.10% 0.15% 0.21 % 0.25% 0.21 % 0.36% FY12/13 July 2012 0.41% 0.08% 0.31% 112 0.11% 0.15% 0.18% 0.22% 0.22% 0.36% August 2012 0.41% 0.08% 0.29% 31 0.11% 0.14% 0.20% 0.25% 0.20% 0.38% Sept 2012 0.43% 0.09% 0.33 % 34 0.11% 0.14% 0.18% 0.25% 0.20% 0.35 Oct 2012 0.47% 0.10% 0.36% 22 0.13% 0.16% 0.18% 0.25% 0.19% 0.34% Nov 2012 0.48% 0.10% 0.36% 161 0.10% 0.15% 0.18% 0.25% 0.20% 0.32% Dec 2012 0.47% 0.10% 0.36% 137 0.08% 0.12% 0.16% 0.13% 0.20% 0.33% Jan 2013 0.44% 0.10% 0.34% 111 0.08% 0.11% 0.14% 0.25% 0.16% 0.30% Feb 2013 0.37% 0.10% 0.29% 105 0.13% 0.14% 0.15% 0.25% 0.17% 0.29% Mar 2013 0.39% 0.09% 0.30% 123 0.08% 0.11% 0.15% 0.25% 0.15% 0.29% Apr 2013 0.31% 0.08% 0.25% 186 0.05% 0.08% 0.14% 0.13% 0.12% 0.26% May 2013 0.30% 0.06% 0.23% 175 0.05% 0.08% 0.14% 0.25% 0.10% 0.25 June 2013 0.30% 0.07% 0.23% 212 0.05% 0.09% 0.16% 0.38% 0.10% 0.24% 23 M T\ I I I I � I i I c" T P 7 P t D T c t D N � P C D O t � P P M T t CL Q - / t - t / T O t cv � CN N � 6 CY i O t T I L cu OEM >+ O O LL N U cv �, U 0 0 0 0 0 0 0 0 0 L M mM O O O � o � 0 0 0 N 0 N o L a o 0 0 LL v N TO: La Quints City Council FROM: Robbeyn Bird, Finance DirectorfTreasurer SUBJECT: Treasurers Report for August 31, 2013 DATE: September 30, 2013 Attached is the Treasurer's Report for the month ending September 30, 2013. The report is submitted to The following table summarizes the changes in investment types for the month: 'Investment mammz�� -� �11 LAIF $ (15,600,000) 0 $ 18,824,537 Interest bearing active bank deposit 2,340 (400) 39,964,504 Certificates of Deposit 480,000 (240,000) 1,680,000 US Treasuries 2,479 40,196,750 US Gov't Sponsored Enterprises 1,326 42,944,752 Commercial Paper 0 0 Corporate Notes 1 0 Mutual Funds 12,824,253 il (368.058) 0 15,671.311 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy, revenues are available to meet the pools expenditure requirements for the next six months. The City of / 0 - q - aol.3 Robbeyn Bird U Date Finance DirectorfTreasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance, This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. K-i Treasurer's Commentary For the Month of Auaust 2013 Cash Balances — The portfolio size decreased by approximately $2.7 million to end the month at $159.93 million. The major reason for the decrease was due to the payment of the Riverside County Sheriff's Department invoice in the amount of $1 .9 million and the payment for the work performed on the Adams Street Bridge project in the amount of $471,000. Investment Activity — The investment activity resulted in an average maturity decrease of 25 days from the prior month to end the month of August at 177 days. The Treasurer follows a buy and hold investment policy. During the month of August, the LAIF account decreased by $15.6 million. This was to transfer $12.6 million to the fiscal agent for interest and principal payments due September 1st. Two Certificates of Deposit (CD) were purchased and one CD matured during the month. The sweep account earned $6 in interest income for the month of August and the bank fees for the month were $1,734, which resulted in a net decrease of $1,728 in real savings. Portfolio Performance — The overall portfolio performance decreased from the prior month and ended at .14%, with the pooled cash investments at .19%. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding .41 %, which reflects the current interest rate environment. 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'L Q O _ N M L cu U o c�a t N 0 0 0 0 0 0 o 0 0 0 L LO O LO O LO M M N O V In N L T O LO O T O O o 0 0 0 0 o a o 0 0 0 v �a/�UANL�q�.�, • � O� 5 OF 9ti CITY / SA / HA / FA MEETING DATE: October 15, 2013 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED AUGUST 31, 2013 CONSENT CALENDAR: 2 AND INVESTMENT SUMMARY REPORT FOR THE STUDY SESSION: QUARTER ENDING SEPTEMBER 30, 2013 PUBLIC HEARING: RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: • The Revenue and Expenditure reports are submitted monthly to City Council for review. • The reports summarize year-to-date revenues and expenditures of the City as of August 31, 2013. • The Investment Summary Report is submitted quarterly to City Council for review. • The report summarizes the City's investments for the quarter ending September 30, 2013. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The Statements of Revenues and Expenditures for the City are submitted to the City Council monthly to review, receive, and file (Attachments 1 and 2). The Investment Summary Report (Attachment 3) is submitted quarterly for the same purpose. Attachment 1 compares budgeted revenues versus actual revenues collected and Attachment 2 compares budgeted expenditures versus actual expenditures for all funds. Attachment 3 presents the City Investments as of September 30, 2013. Revenues received for all funds through August 31, 2013 are at approximately 1.4% of the budgeted amount. Revenues are not received uniformly throughout 36 the fiscal year, which accounts for the low percentage for the first two months of the fiscal year. For example, the bulk of property taxes are received in January and June each year and transient occupancy tax receipts will increase during the peak season. It should be noted, however, that licenses and permits are slightly up reflecting the increase in community development activity. Expenditures for all funds are at 1 .8% of their budgeted amounts. Due to timing differences in billing from various vendors, the expenditures are also significantly below the budgeted amounts. ALTERNATIVES: None. Report prepared by: Robbeyn Bird, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1 . Revenue Reports for August 31, 2013 2. Expenditure Reports for August 31, 2013 3. Investment Summary Report for the Quarter Ending September 30, 2013 NFA CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2013 - 08/31/2013 FUNDS ADJUSTED BUDGET RECEIVED REMAINING BUDGET % RECEIVED General $34,383,301.00 $1,091,559.88 $33,291,741.12 3.20% Library 2,006,000.00 (647.53) 2,006,647.53 0.00% Gas Tax Revenue 1,293,700.00 129,627.58 1,164,072.42 10.00% Federal Assistance 0.00 0.00 0.00 0.00% JAG Grant 12,311.00 0.00 12,311.00 0.00% Slesf (Cops) Revenue 120,390.00 (20.63) 120,410.63 0.00% Indian Gaming 0.00 0.00 0.00 0.00% Lighting & Landscaping 960,000.00 0.00 960,000.00 0.00% RCTC 0.00 0.00 0.00 0.00% Development Funding 0.00 0.00 0.00 0.00% Crime Violent Task Force 18,900.00 5,762.71 13,137.29 30.50% Asset Forfeiture 0.00 (3.73) 3.73 0.00% AB 939 3,000.00 (352.44) 3,352.44 -11.70% Quimby 20,000.00 (3,403.23) 23,403.23 -17.00% TUMF 0.00 (3.03) 3.03 0.00% Infrastructure 0.00 (9.52) 9.52 0.00% Proposition 1 B 0.00 0.00 0.00 0.00% South Coast Air Quality 40,500.00 (37.62) 40,537.62 -0.10% CMAQ/ISTEA 0.00 0.00 0.00 0.00% Transportation 367,700.00 98,083.26 269,616.74 26.70% Parks & Recreation 90,000.00 68,807.00 21,193.00 76.50% Civic Center 90,000.00 32,469.00 57,531.00 36.10% Library Development 30,000.00 11,666.00 18,334.00 38.90% Community Center 11,400.00 3,787.00 7,613.00 33.20% Street Facility 17,200.00 4,070.00 13,130.00 23.70% Park Facility 2,200.00 1,392.58 807.42 63.30% Fire Protection Facility 38,000.00 15,259.00 22,741.00 40.20% Arts In Public Places 53,500.00 8,454.27 45,045.73 15.80% Interest Allocation 0.00 (53,488.47) 53,488.47 0.00% Capital Improvement 80,683,266.00 395,737.86 80,287,528.14 0.50% Equipment Replacement 597,500.00 (989.82) 598,489.82 -0.20% Information Technology 445,500.00 (530.47) 446,030.47 -0.10% Park Equipment & Facility 503,500.00 (460.18) 503,960.18 -0.10% SilverRock Golf 4,108,300.00 166,801.85 3,941,498.15 4.10% SilverRock Golf Reserve 68,500.00 (180.11) 68,680.11 -0.30% La Quinta Public Safety Officer 2,100.00 (12.04) 2,112.04 -0.60% Supplemental Pension Savings Plan 0.00 (72.40) 72.40 0.00% Measure "A" 693,500.00 0.00 693,500.00 0.00% La Quinta Financing Authority 678,400.00 0.00 678,400.00 0.00% Successor Agency 19,902,600.00 (4,069.28) 19,906,669.28 0.00% Successor Agency to RDA Project Area No. 1 0.00 4,295.46 (4,295.46) 0.00% Successor Agency to RDA Project Area No. 2 0.00 731.12 (731.12) 0.00% La Quinta Housing Authority 1 004 700.00 155 841.23 848 858.77 15.50% Total $148 245 968.00 $2 1 30065.30 $146 115 902.70 1.40% 38 GENERAL FUND REVENUES DETAIL 07/01/2013 - 08/31/2013 TAXES: Property Tax No Low Property Tax Distribution Non -RDA Property tax Statutory Tax - LQ Statutory Tax - Riverside Cnty Sales Tax Sales Tax Reimbursement Document Transfer Tax Transient Occupancy Tax Transient Occupancy Tax - Mitigation Measures Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Mechanical Permits Electrical Permits Garage Sale Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Finance TOT STVR Reg Fee Comm Dev - Plan Check Comm Dev Lease Revenue SMIP Administration Fees Comm Dev Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines & Assessments Federal Govt Grants County of Riverside Grant State of California Grant Fire Services Credit - Capital (10150003375010) Fire Services Credit - Oper (10150003375000) CVWD CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue AB939 SB 1186 Mitigation Measures Rental income Advertising Coop Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFER IN TOTAL GENERAL FUND ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 2,500,000.00 0.00 2,500,000.00 0.000% 3,855,000.00 0.00 3,855,000.00 0.000% 300,000.00 0.00 300,000.00 0.000% 100,000.00 0.00 100,000.00 0.000% 70,000.00 0.00 70,000.00 0.000% 6,050,400.00 0.00 6,050,400.00 0.000% 2,077,600.00 0.00 2,077,600.00 0.000% 460,000.00 44,498.10 415,501.90 9.670% 5,300,000.00 234,831.40 5,065,168.60 4.430% 365,000.00 0.00 365,000.00 0.000% 1,541,500.00 30,955.92 1,510,544.08 2.010% 22,619,500.00 310,285.42 22,309,214.58 1.370% 301,000.00 53,817.10 247,182.90 17.880% 25,000.00 2,900.00 22,100.00 11.600% 221,000.00 44,551.72 176,448.28 20.160% 32,700.00 8,889.08 23,810.92 27.180% 34,300.00 11,729.55 22,570.45 34.200% 33,000.00 9,778.04 23,221.96 29.630% 16, 000.00 1,740.00 14, 260.00 10.880 % 206,900.00 29,635.66 177,264.34 14.320% 869,900.00 163,041.15 706,858.85 18.740% 400.00 50.65 349.35 12.660% 405,700.00 23,277.29 382,422.71 5.740% 200.00 30.00 170.00 15.000% 0.00 6,625.00 (6,625.00) 0.000% 220,800.00 65,333.36 155,466.64 29.590% 73,100.00 16,390.90 56,709.10 22.420% 200.00 0.00 200.00 0.000% 383,300.00 25,213.13 358,086.87 6.580% 196,600.00 71,012.00 125,588.00 36.120% 1,280,300.00 207,932.33 1,072,367.67 16.240% 3,157,300.00 0.00 3,157,300.00 0.000% 0.00 5,128.26 (5,128.26) 0.000% 0.00 4,408.00 (4,408.00) 0.000% 0.00 7,462.61 (7,462.61) 0.000% 27,900.00 0.00 27,900.00 0.000% 0.00 0.00 0.00 0.000% 20,000.00 2,804.56 17,195.44 14.020% 0.00 0.00 0.00 0.000% 5,451,500.00 0.00 5,451,500.00 0.000% 16,800.00 0.00 16,800.00 0.000% 253,000.00 0.00 253,000.00 0.000% 8,926,500.00 19,803.43 8,906,696.57 0.220% 411,200.00 383,856.99 27,343.01 93.350% 23,900.00 4,997.55 18,902.45 20.910% 91,500.00 0.00 91,500.00 0.000% 0.00 599.00 (599.00) 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 12,800.00 1,050.00 11,750.00 8.200% 100.00 (5.99) 105.99 -5.990% 128,300.00 6,640.56 121,659.44 5.180% 147,601.00 0.00 147,601.00 0.000% 34,383,301.00 1,091,559.88 33,291,741.12 3.170% Kk] CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY County of Riverside Contributions Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Section 2103 Traffic Congestion Relief Interest TOTAL GAS TAX FEDERAL ASSISTANCE REVENUE: CDBG Grant FEMA Interest TOTAL FEDERAL ASSISTANCE JAG GRANT Grant Revenue Interest TOTAL JAG GRANT SLESF(COPS)REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF (COPS) LIGHTING & LANDSCAPING REVENUE: Assessment Developer Interest TOTAL LIGHTING & LANDSCAPING 07/01/2013 - 08/31/2013 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 2,000,000.00 0.00 2,000,000.00 0.000% 0.00 0.00 0.00 0.000% 6,000.00 (647.53) 6,647.53-10.790% 2,006,000.00 (647.53) 2,006,647.53-0.030% 207,500.00 18,305.44 189,194.56 8.820% 142,300.00 13,410.31 128,889.69 9.420% 309,000.00 32,412.25 276,587.75 10.490% 6,000.00 0.00 6,000.00 0.000% 628,700.00 65,517.18 563,182.82 10.420% 0.00 0.00 0.00 0.000% 200.00 (17.60) 217.60 -8.800% 1, 293, 700.00 129, 627.58 1,164, 072.42 10.020 % 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 12,311.00 0.00 12,311.00 0.000% 0.00 0.00 0.00 0.000% 12,311.00 0.00 12,311.00 0.000% 120,290.00 0.00 120,290.00 0.000% 100.00 (20.63) 120.63-20.630% 120,390.00 (20.63) 120,410.63-0.020% 960,000.00 0.00 960,000.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 960,000.00 0.00 960,000.00 0.000% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CRIME VIOLENT TASK FORCE Member Contributions - Carryover Grant revenue - JABG CLET Line Interest TOTAL CRIME VIOLENT TASK FORCE ASSET FORFEITURE Interest State Adjudicated Federal Adjudicated TOTAL ASSET FORFEITURE AB 939 REVENUE: AB 939 Fees Interest Transfer In TOTAL AB 939 QUIMBY REVENUE: Quimby Fees Donations Interest TOTAL QUIMBY TUMF Interest Transfer In TOTAL TUMP INFRASTRUCTURE REVENUE: Utility refund Interest Transfer in TOTAL INFRASTRUCTURE SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution MSRC Funding Street Sweeping Grant Interest TOTAL SCAQ TRANSPORTATION Developer fees Interest Donations Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest Transfer in TOTAL PARKS & RECREATION 07/01/2013 - 08/31/2013 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 15,000.00 4,992.00 10,008.00 33.280% 0.00 0.00 0.00 0.000% 3,400.00 839.75 2,560.25 24.700% 500.00 (69.04) 569.04 -13.810% 18,900.00 5,762.71 13,137.29 30.490% 0.00 (3.73) 3.73 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 (3.73) 3.73 0.000% 0.00 0.00 0.00 0.000% 3,000.00 (352.44) 3,352.44-11.750% 0.00 0.00 0.00 0.000% 3,000.00 (352.44) 3,352.44-11.750% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 20,000.00 (3,403.23) 23,403.23-17.020% 20,000.00 (3,403.23) 23,403.23-17.020% 0.00 (3.03) 3.03 0.000% 0.00 0.00 0.00 0.000% 0.00 (3.03) 3.03 0.000% 0.00 0.00 0.00 0.000% 0.00 (9.52) 9.52 0.000% 0.00 0.00 0.00 0.000% 0.00 (9.52) 9.52 0.000% 40,200.00 0.00 40,200.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 300.00 (37.62) 337.62 -12.540% 40,500.00 (37.62) 40,537.62 -0.090% 360,000.00 98,878.00 261,122.00 27.470% 7,700.00 (794.74) 8,494.74-10.320% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 367,700.00 98,083.26 269,616.74 26.670% 90,000.00 68,807.00 21,193.00 76.450% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 90,000.00 68,807.00 21,193.00 76.450% «i CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CIVIC CENTER Developer fees Interest Transfer in TOTAL CIVIC CENTER LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest Transfer In TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developer fees Interest TOTAL FIRE PROTECTION FACILITY ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places Arts in Public Places Credits Applied Insurance Recoveries Donations Interest TOTAL ARTS IN PUBLIC PLACES INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION 07/01/2013 - 08/31/2013 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 90,000.00 32,469.00 57,531.00 36.080% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 90,000.00 32,469.00 57,531.00 36.080% 30,000.00 11,666.00 18,334.00 38.890% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 30,000.00 11,666.00 18,334.00 38.890% 6,900.00 4,286.00 2,614.00 62.120% 4,500.00 (499.00) 4,999.00-11.090% 11,400.00 3,787.00 7,613.00 33.220% 15,000.00 4,070.00 10,930.00 27.130% 0.00 0.00 0.00 0.000% 2,200.00 0.00 2,200.00 0.000% 17,200.00 4,070.00 13,130.00 23.660% 2,200.00 1,393.00 807.00 63.320% 0.00 (0.42) 0.42 0.000% 2,200.00 1,392.58 807.42 63.300% 38,000.00 15,259.00 22,741.00 40.160% 0.00 0.00 0.00 0.000% 38,000.00 15,259.00 22,741.00 40.160% 50,000.00 8,784.18 41,215.82 17.570% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 3,500.00 (329.91) 3,829.91 -9.430% 53,500.00 8,454.27 45,045.73 15.800% 0.00 (53,488.47) 53,488.47 0.000% 0.00 0.00 0.00 0.000% 0.00 (53,488.47) 53,488.47 0.000% EPA CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio LQAF IID RCTC Vista Dunes Housing LLP S13821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE 119123 EQUIPMENT REPLACEMENT FUND: Equipment Charges Capital Contribution Sale of Fixed Asset Insurance Recoveries Interest Transfers In TOTAL EQUIPMENT REPLACEMENT INFORMATION TECHNOLOGY FUND: Charges for services Capital Contribution Sale of Fixed Asset Interest Transfers In TOTAL INFORMATION TECHNOLOGY PARK EQUIPMENT & FACILITY Charges for services Interest Capital Contributions TOTAL PARK EQUIPMENT & FAC SILVERROCK GOLF Green fees Range fees Resident Card Merchandise Food & Beverage Allocated Interest Income Insurance Recoveries Transfers In TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Interest Transfers In TOTAL SILVERROCK GOLF LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY SUPPLEMENTAL PENSION SAVINGS PLAN Contributions Interest TOTAL SUPPLE PENSION SAVINGS PLAN MEASURE"A" Measure A Sales Tax Interest TOTAL MEASURE"A" 07/01/2013 - 08/31/2013 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 2,394,354.00 0.00 2,394,354.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 15,218,950.00 0.00 15,218,950.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 394,090.00 0.00 394,090.00 0.000% 0.00 0.00 0.00 0.000% 62,675,872.00 395,737.86 62,280,134.14 0.630% 80,683,266.00 395,737.86 80,287,528.14 0.490% 590,200.00 0.00 590,200.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 7,300.00 (989.82) 8,289.82 -13.560% 0.00 0.00 0.00 0.000% 597,500.00 (989.82) 598,489.82-0.170% 444,500.00 0.00 444,500.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 1,000.00 (530.47) 1,530.47 -53.050% 0.00 0.00 0.00 0.000% 445,500.00 (530.47) 446,030.47 -0.120% 502,500.00 0.00 502,500.00 0.000% 1,000.00 (460.18) 1,460.18-46.020% 0.00 0.00 0.00 0.000% 503,500.00 (460.18) 503,960.18-0.090% 3,009,200.00 142,397.55 2,866,802.45 4.730% 162,500.00 6,408.00 156,092.00 3.940% 130,000.00 4,350.00 125,650.00 3.350% 274,600.00 13,646.30 260,953.70 4.970% 12,000.00 0.00 12,000.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 520,000.00 0.00 520,000.00 0.000% 4,108,300.00 166,801.85 3,941,498.15 4.060% 1,500.00 (180.11) 1,680.11-12.010% 67,000.00 0.00 67,000.00 0.000% 68,500.00 (180.11) 68,680.11-0.260% 2,000.00 0.00 2,000.00 0.000% 100.00 (12.04) 112.04-12.040% 2,100.00 (12.04) 2,112.04-0.570% 0.00 0.00 0.00 0.000% 0.00 (72.40) 72.40 0.000% 0.00 (72.40) 72.40 0.000% 693,500.00 0.00 693,500.00 0.000% 0.00 0.00 0.00 0.000% 693,500.00 0.00 693,500.00 0.000% 43 CITY OF LA QINTA EXPENDITURES -ALL FUNDS FUNDS ADJUSTED BUDGET 0710112013 - 0813112013 EXPENDITURES ENCUMBERED REMAINING BUDGET PERCENT General $35,709,164.00 $2,160,096.91 $92,776.37 $33,456,290.72 6.0% Library 2,297,149.00 375.00 0.00 2,297,149.00 0.0% Gas Tax 1,293,700.00 0.00 0.00 1,293,700.00 0.0% Federal Assistance 208,645.00 366.64 0.00 208,278.36 0.2% JAG Grant 2,311.00 0.00 0.00 2,311.00 0.0% Slesf (Cops) Revenue 120,290.00 0.00 0.00 120,290.00 0.0% Indian Gaming 0.00 0.00 0.00 0.00 0.0% Lighting & Landscaping 960,000.00 0.00 0.00 960,000.00 0.0% RCTC 0.00 0.00 0.00 0.00 0.0% Development Agreement 0.00 0.00 0.00 0.00 0.0% CV Violent Crime Task Force 58,400.00 3,345.30 0.00 55,054.70 5.7% AB 939 302,590.00 0.00 2,000.00 300,590.00 0.0% Quimby 12,656,261.00 29,706.85 0.00 12,626,554.15 0.2% TUMF 0.00 0.00 0.00 0.00 0.0% Infrastructure 0.00 0.00 0.00 0.00 0.0% Proposition 1B 0.00 0.00 0.00 0.00 0.0% South Coast Air Quality 40,200.00 0.00 0.00 40,200.00 0.0% CMAQ 0.00 0.00 0.00 0.00 0.0% Transportation (101,022.00) 304,618.40 0.00 (405,640.40) -301.5% Parks & Recreation 4,400.00 0.00 0.00 4,400.00 0.0% Civic Center 230,200.00 0.00 0.00 230,200.00 0.0% Library Development 9,500.00 0.00 0.00 9,500.00 0.0% Community Center 1,206,191.00 0.00 0.00 1,206,191.00 0.0% Street Facility 10,000.00 0.00 0.00 10,000.00 0.0% Park Facility 2,200.00 0.00 0.00 2,200.00 0.0% Fire Protection 3,500.00 0.00 0.00 3,500.00 0.0% Arts In Public Places 329,700.00 10,216.20 0.00 319,483.80 3.1 I nterest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 80,683,266.00 395,737.86 30,278.88 80,257,249.26 0.5% Equipment Replacement 647,400.00 75,409.14 0.00 571,990.86 11.6% Information Technology 1,394,167.00 206,108.11 124.09 1,187,934.80 14.8% Park Maintenance Facility 551,000.00 10,996.65 0.00 540,003.35 2.0% SilverRock Golf 4,169,300.00 379,428.94 0.00 3,789,871.06 9.1% SilverRock Reserve 20,000.00 0.00 0.00 20,000.00 0.0% LQ Public Safety Officer 2,000.00 0.00 0.00 2,000.00 0.0% Supplemental Pension Savings Plan 0.00 12,832.86 0.00 (12,832.86) 0.0% Measure "A" 804,000.00 3,515.55 0.00 800,484.45 0.4% La Quinta Financing Authority 677,400.00 0.00 0.00 677,400.00 0.0% La Quinta Housing Authority 1,026,600.00 138,079.21 0.00 888,520.79 13.5% Successor Agency 19,890,300.00 16,825.72 0.00 19,873,474.28 0.1 Successor Agency to Project Area No. 1 38,722,663.00 250.00 0.00 38,722,413.00 0.0% Successor Agency to Project Area No. 2 4,963,990.00 0.00 0.00 4,963,990.00 0.0% Total $208 895 465.00 $3 747 909.34 $125 179.34 $205 022 751.32 1.8 44 CITY OF LA QUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07/01/2013 - 08/31/2013 GENERAL GOVERNMENT: CITY CLERK COMMUNITY SERVICES FINANCE BUILDING & SAFETY: POLICE: PLANNING: PUBLIC WORKS: ADJUSTED BUDGET 08/31/13 REMAINING EXPENDITURES ENCUMBERED BUDGET PERCENTAGE LEGISLATIVE 724,600.00 157,846.89 0.00 566,753.11 21.78% CITY MANAGER'S OFFICE 895,600.00 111,241.19 0.00 784,358.81 12.42% MANAGEMENT SERVICES 678,500.00 87,167.60 0.00 591,332.40 12.85% TOTAL GENERAL GOVERNMENT 2,298,700.00 356,255.68 0.00 1,942,444.32 15.50% 459,000.00 61,414.27 0.00 397,585.73 13.38% TOTAL CITY CLERK 459,000.00 61,414.27 0.00 397,585.73 13.38% PARKS& RECREATIONADMINISTRATI� 977,100.00 222,938.46 0.00 754,161.54 22.82% SENIOR CENTER 385,200.00 44,323.03 0.00 340,876.97 11.51 PARKS& RECREATION PROGRAMS 198,100.00 31,855.53 0.00 166,244.47 16.08% LIBRARY 1,437,200.00 21,186.78 0.00 1,416,013.22 1.47% PARK MAINTENANCE 1,515,800.00 107,420.32 0.00 1,408,379.68 7.09% MUSEUM 281,300.00 14,292.91 0.00 267,007.09 5.08% ECONOMIC DEVELOPMENT 538,100.00 136,053.81 0.00 402,046.19 25.28% CIVIC CENTER BLDG MAINT 1,233,900.00 79,580.10 4,414.75 1,149,905.15 6.45% TOTAL COMMUNITY SERVICES 6,566,700.00 657,650.94 4,414.75 5,904,634.31 10.01 FISCAL SERVICES 985,100.00 125,558.19 0.00 859,541.81 12.75% CENTRAL SERVICES 280,000.00 14,451.77 0.00 265,548.23 5.16% TOTAL FINANCE 1,265,100.00 140,009.96 0.00 1,125,090.04 11.07% FIRE 5,289,359.00 32,990.08 0.00 5,256,368.92 0.62% TOTAL BUILDING & SAFETY 5,289,359.00 32,990.08 0.00 5,256,368.92 0.62% POLICE SERVICES 13,300,701.00 10,371.67 0.00 13,290,329.33 0.08% TOTAL PUBLIC SAFETY 13,300,701.00 10,371.67 0.00 13,290,329.33 0.08% COMM DEV ADMN - ADMIN CURRENT PLANNING BUILDING CODE/ANIMAL EMERGENCY SERVICES TOTAL COMMUNITY DEVELOPMENT PUBLIC WORKS ADMINISTRATION DEVELOPMENT & TRAFFIC MAINT/OPERATIONS - STREETS MAINT/OPERATIONS - LTG/LANDSCAP CONSTRUCTION MANAGEMENT TOTAL PUBLIC WORKS TRANSFERS OUT GENERAL FUND REIMBURSEMENTS NET GENERAL FUND EXPENDITURES 668,370.00 85,251.18 0.00 583,118.82 12.76% 528,700.00 65,067.46 0.00 463,632.54 12.31 791,300.00 93,701.85 0.00 697,598.15 11.84% 795,600.00 73,814.96 0.00 721,785.04 9.28% 199,200.00 17,226.25 0.00 181,973.75 8.65% 2,983,170.00 335,061.70 0.00 2,648,108.30 11.23% 492,304.00 53,826.90 25,104.00 413,373.10 10.93% 571,100.00 68, 951.93 0.00 502,148.07 12.07 1,312,508.00 126,845.79 31,643.10 1,154,019.11 9.66% 1,616,731.00 125,579.02 0.00 1,491,151.98 7.77% 1,121,570.00 142,082.39 31,614.52 947,873.09 12.67% 5,114,213.00 517,286.03 88,361.62 4,508,565.35 10.11 3,914,929.00 (5,482,708.00) 49,056.58 0.00 0.00 0.00 3,865,872.42 (5,482,708.00) 1.25% 0.00% 35,709,164.00 2,160,096.91 92,776.37 33,456,290.72 6.05% CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 08/31/13 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE LIBRARY FUND INTEREST ADVANCE 0.00 0.00 0.00 0.00 0.00% OTHER SERVICES 0.00 0.00 0.00 0.00 0.00% REIMBURSE GENERAL FUND 1,718,500.00 0.00 0.00 1,718,500.00 0.00% TRANSFER OUT 578,649.00 375.00 0.00 578,649.00 0.00% TOTAL LIBRARY FUND 2,297,149.00 375.00 0.00 2,297,149.00 0.00% GAS TAX CONTRACT SERVICES 0.00 0.00 0.00 0.00 0.00% REIMBURSE GENERAL FUND 1,293,700.00 0.00 0.00 1,293,700.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL GAS TAX FUND 1,293,700.00 0.00 0.00 1,293,700.00 0.00% FEDERAL ASSISTANCE FUND: TRANSFER OUT 208,645.00 366.64 208,278.36 0.18% TOTAL FEDERAL ASSISTANCE FUND 208,645.00 366.64 0.00 208,278.36 0.18% JAG GRANT TRANSFER OUT TOTAL JAG GRANT 2,311.00 0.00 0.00 2,311.00 0.00% SLESF(COPS) TRANSFER OUT TOTAL SLESF (COPS) FUND 120,290.00 0.00 0.00 120,290.00 0.00% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 960,000.00 0.00 0.00 960,000.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL LTG/LANDSCAPING FUND 960,000.00 0.00 0.00 960,000.00 0.00% CRIME VIOLENT TASK FORCE OPERATING EXPENSES 58,400.00 3,345.30 0.00 55,054.70 5.73% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL CRIME VIOLENT TASK FORCE 58,400.00 3,345.30 0.00 55,054.70 5.73% AB 939 OPERATING EXPENSES 29,500.00 0.00 2,000.00 27,500.00 0.00% REIMBURSE GENERAL FUND 73,600.00 0.00 0.00 73,600.00 0.00% TRANSFER OUT 199,490.00 0.00 0.00 199,490.00 0.00% TOTAL AB 939 302,590.00 0.00 2,000.00 300,590.00 0.00% QUIMBY FUND CONTRACT SERVICES 0.00 0.00 0.00 0.00 0.00% OPERATING SUPPLIES 0.00 0.00 0.00 0.00 0.00% REIMBURSE DEVELOPER FEES 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 12,656,261.00 29,706.85 0.00 12,626,554.15 0.23% TOTAL QUIMBY 12,656,261.00 29,706.85 0.00 12,626,554.15 0.23% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 40,200.00 0.00 0.00 40,200.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL SOUTH COAST AIR QUALITY 40,200.00 0.00 0.00 40,200.00 0.00% IN CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 2/21/2068 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00% INTEREST ON ADVANCE 9,300.00 0.00 0.00 9,300.00 0.00% CONTRIBUTION 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT (110,322.00) 304,618.40 0.00 (414,940.40) -276.12% TOTAL TRANSPORTATION (101,022.00) 304,618.40 0.00 (405,640.40) -301.54% PARKS & RECREATION INTEREST ON ADVANCE 4,400.00 0.00 0.00 4,400.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL PARKS & RECREATION 4,400.00 0.00 0.00 4,400.00 0.00% CIVIC CENTER SERVICES 0.00 0.00 0.00 0.00 0.00% INTEREST ON ADVANCE 28,800.00 0.00 0.00 28,800.00 0.00% REIMBURSE GENERAL FUND 201,400.00 0.00 0.00 201,400.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL CIVIC CENTER 230,200.00 0.00 0.00 230,200.00 0.00% LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00% INTEREST ON ADVANCE 9,500.00 0.00 0.00 9,500.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL LIBRARY DEVELOPMENT 9,500.00 0.00 0.00 9,500.00 0.00% COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 1,206,191.00 0.00 0.00 1,206,191.00 0.00% TOTAL COMMUNITY CENTER 1,206,191.00 0.00 0.00 1,206,191.00 0.00% STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00% INTEREST ON ADVANCE 10,000.00 0.00 0.00 10,000.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL STREET FACILITY 10,000.00 0.00 0.00 10,000.00 0.00% PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 2,200.00 0.00 0.00 2,200.00 0.00% TOTAL PARK FACILITY 2,200.00 0.00 0.00 2,200.00 0.00% FIRE PROTECTION INTEREST ON ADVANCE 3,500.00 0.00 0.00 3,500.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL FIRE PROTECTION DIF 3,500.00 0.00 0.00 3,500.00 0.00% ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 20,000.00 2,200.00 0.00 17,800.00 11.00% OPERATING EXPENSES-APP 4,700.00 16.20 0.00 4,683.80 0.34% ART PURCHASES 105,000.00 8,000.00 0.00 97,000.00 7.62% TRANSFER OUT 200,000.00 0.00 0.00 200,000.00 0.00% TOTAL ART IN PUBLIC PLACES 329,700.00 10,216.20 0.00 319,483.80 3.10% INTEREST ALLOCATION FUND TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL INT ALLOC FUND 0.00 0.00 0.00 0.00 0.00% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 79,834,858.00 395,737.86 30,278.88 79,408,841.26 0.50% PROJECT REIMBURSEMENTS TO GEN FUND 848,408.00 0.00 0.00 848,408.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL CAPITAL IMPROVEMENT 80,683,266.00 395,737.86 30,278.88 80,257,249.26 0.49% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 307,600.00 38,702.70 0.00 268,897.30 12.58% DEPRECIATION EXPENSES 171,700.00 0.00 0.00 171,700.00 0.00% CAPITAL PURCHASES 118,100.00 28,857.60 0.00 89,242.40 24.43% TRANSFER OUT 50,000.00 7,848.84 0.00 42,151.16 15.70% TOTAL EQUIPMENT REPLACEMENT FUND 647,400.00 75,409.14 0.00 571,990.86 11.65% IN CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 1213111900 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 384,482.00 116,194.81 124.09 268,163.10 30.22% DEPRECIATION EXPENSES 97,800.00 0.00 0.00 97,800.00 0.00% CAPITAL PURCHASES 911,885.00 89,913.30 0.00 821,971.70 9.86% TOTAL INFORMATION TECHNOLOGY 1,394,167.00 206,108.11 124.09 1,187,934.80 14.78% PARK MAINTENANCE FACILITY OPERATING EXPENSES 48,500.00 10,996.65 0.00 37,503.35 22.67% DEPRECIATION EXPENSES 502,500.00 0.00 0.00 502,500.00 0.00% CAPITAL PURCHASES 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL PARK MAINTENANCE FAC 551,000.00 10,996.65 0.00 540,003.35 2.00% SILVERROCK GOLF OPERATING EXPENSES 4,102,300.00 379,428.94 0.00 3,722,871.06 9.25% TRANSFER OUT 67,000.00 0.00 0.00 67,000.00 0.00% TOTAL SILVERROCK GOLF 4,169,300.00 379,428.94 0.00 3,789,871.06 9.10% SILVERROCK GOLF RESERVE TRANSFER OUT 20,000.00 0.00 0.00 20,000.00 0.00% TOTAL SILVERROCK GOLF RESERVE 20,000.00 0.00 0.00 20,000.00 0.00% LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL L Q PUBLIC SAFETY 2,000.00 0.00 0.00 2,000.00 0.00% MEASURE"A" REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 804,000.00 3,515.55 0.00 800,484.45 0.44% TOTAL MEASURE "A" 804,000.00 3,515.55 0.00 800,484.45 0.00 48 C-] M I I I ll� I 0 c� OFTL9 CITY / SA / HA / FA MEETING DATE: October 15, 2013 ITEM TITLE: EXCUSE BOARD MEMBER JENNIFER DONAIS' ABSENCE FROM THE OCTOBER 9, 2013 INVESTMENT ADVISORY BOARD MEETING RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Approve a request from Board Member Donais to be excused from the October 9, 2013 Investment Advisory Board meeting. BACKGROUND/ANALYSIS: Board Member Donais requested to be excused from the October 9, 2013, Investment Advisory Board meeting due to business related travel. The La Quinta Municipal Code provides that: "A board or commission member may request advance permission from the City Council to be absent at one or more regular meetings due to extenuating circumstances, and/or may request the City Council to excuse an absence after -the -fact where such extenuating circumstances prevented the member from seeking advance permission to be absent." If such permission or excuse is granted by the City Council, the absence shall not be counted toward the above -stated limitations. ALTERNATIVES: Deny Board Member Donais' request to be excused. Denial of the request would result in the absence being counted toward her limitation on absences as noted above. Report prepared by: Robbeyn Bird, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager 6% 53 � o� V sy 5. c�tit OF CITY / SA / HA / FA MEETING DATE: October 15, 2013 ITEM TITLE: APPROVE A PERMANENT LICENSE AND INDEMNITY AGREEMENT WITH RIVERSIDE COUNTY PERMITTING ENCROACHMENT OVER FRED WARING DRIVE AND ESTABLISHING MAINTENANCE AND DESIGN LIABILITY FOR THE STREET WIDENING PROJECT RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 4 STUDY SESSION: PUBLIC HEARING: Approve the Permanent License and Indemnity Agreement with Riverside County for the encroachment of Fred Waring Drive, and authorize the City Manager to execute the Agreement subject to minor revisions by the City Attorney. EXECUTIVE SUMMARY: • The Fred Waring Drive road widening project is the last remaining "named" roadway improvement from the original Measure A transportation ballot measure approved by voters in 1988. • During the past five years, the City and County of Riverside have cooperated in the County's project to widen Fred Waring Drive, between Adams Street and Port Maria Road. • The County incorporated the City's comments into the design plans and specifications, and is in the process of awarding the construction contract. • The County will be responsible for all construction costs of the widening of Fred Waring Drive. • Prior to the start of construction, the City and County need to execute a Permanent License and Indemnity Agreement which will allow the County to encroach into the City's right-of-way to construct the project. In addition, it will establish maintenance responsibility and design liability for the street improvements. 54 FISCAL IMPACT: Per this agreement, there will be no cost to the City to construct the improvements. The City and County will share the maintenance costs of the median landscaping, which are estimated to total $5,000 annually. BACKGROUND/ANALYSIS: On April 15, 2008, the County came before the Council to discuss interim improvement alternatives for ultimate widening of Fred Waring Drive, between Adams Street and Port Maria Road. This agreement required the County to enter into a permanent license agreement once ultimate street improvements were designed and approved by the City. On December 15, 2009, the County came back before the Council with three refined alternatives for the ultimate street improvements and asked for approval to move forward with its preferred alternative. The preferred alternative endorsed by Council will widen and elevate the west bound lanes on the north side of Fred Waring Drive, and will require shifting the southerly curb and gutter five feet to the south between Chapelton Drive and Dune Palms Road (Attachment 1). This alternative will also minimize right-of-way acquisition and have the least impact to homes on the north side of the street. This alternative will also allow parking on the north side of Fred Waring Drive and provide a refuge lane for vehicles entering and exiting driveways. Throughout the environmental and design phases, County and City staff met with local residents from both sides of the street on numerous occasions. Residents provided very helpful input, which led to adjusting the grade of the road to allow left turns into the La Quinta Palms development. It also led to the inclusion of a sound wall on the south side of Fred Waring Drive, between Adams Street and Dune Palms Drive, to mitigate future noise issues. Staff believes the County has adequately addressed resident issues and therefore recommends approval of the Permanent License and Indemnity Agreement (Attachment 2) so that the County can award the project and begin construction of the improvements. ALTERNATIVES: Since the City has previously approved the design alternative selected by the County and the County has addressed the City residents' concerns in the design of the project, no alternative is recommended. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer 61.1 Attachments: 1 . Vicinity map of improvements 2. Permanent License and Indemnity Agreement 6'1:i M ATTACHMENT 1 BERMUDA DUNES (UNINCORPORATED) 1 l CITY OF LA Q UINTA PROPOSED IMPROVEMENTS �==�==�6m 1 VICINITY MAP Not to Scale CITY COUNCIL MEETING: October 15, 2013 CITY OF INDIO ITEM TITLE: APPROVE A PERMANENT LICENSE AND INDEMNITY AGREEMENT WITH RIVERSIDE COUNTY FOR THE ENCROACHMENT OF FRED WARING DRIVE DEPT. DIRECTOR: Timothy R. Jonasson, P.E., Public Works Director/City Engineer STAFF CONTACT: Bryan McKinney, P.E., Principal Engineer 58 6VI PERMANENT LICENSE AND INDEMNITY AGREEMENT THIS PERMANENT LICENSE AND INDEMNITY AGREEMENT ("Agreement"), is made to be effective this day of . 2013, by and between the CITY OF LA QUINTA, a California Charter city ("City"), and the COUNTY OF RIVERSIDE, a political subdivision of the State of California ("County"), with reference to the following: RECITALS WHEREAS, the City and the County have entered into that certain License and Indemnity Agreement dated June 3, 2008, ("Original License") pursuant to which City granted a temporary, conditional license to the County to permit a temporary encroachment along Fred Waring, between Adams Street and Port Maria Road, to install interim roadway improvements ("Interim Improvements") and County has accepted the license and agreed to indemnify the City for these Interim Improvements, as more particularly described in the Original License; and WHEREAS, the City and the County have entered into that First Amendment to License and Indemnify Agreement, dated November 2, 2010, ("First Amendment") to extend the term of the Original License; and WHEREAS, the City and the County have entered into that Second Amendment to License and Indemnify Agreement, dated May 1, 2012, ("Second Amendment") to provide for the second extension of the term of the Original License; and WHEREAS, the City and County have entered into that certain Memorandum of Understanding dated May 1, 2012 ("MOU") to address each party's roles and responsibilities relating to alternate design choices, CEQA consideration and a final agreement for permanent roadway improvements referenced as the Fred Waring Drive Improvements, if a road improvement project is ultimately approved, an extension for the term of the Original License is warranted; and WHEREAS, the County, as lead agency, pursuant to the California Environmental Quality Act, has prepared an Initial Study/Mitigated Negative Declaration ("IS/MND") for Environmental Assessment No. 42564 to analyze the Fred Waring Drive Improvements and circulated the IS/MND for public review and comment between October 20, 2012 and November 22, 2012; and WHEREAS, on January 8, 2013, the Board of Supervisors for the County of Riverside, based upon the findings incorporated therein, adopted an Initial Study/Mitigated Negative Declaration for Environmental Assessment No. 42564 and a Mitigation Monitoring and Reporting Program for the Fred Waring Drive Improvement Project ("Project") and approved the Project; and WHEREAS, the City and County concur on the selection of Alternative No. 1 ("Alternative") and City has reviewed and approved the design plans for this Alternative; and 1 Perm Lic & Indem Agmt - Fred Waring Dr County - City of La Quinta ['Y17 WHEREAS, plans prepared by County provide for landscaping improvements in accordance with the requirements of the MOU and said landscape improvements have been reviewed and approved by City; and WHEREAS, plans prepared by County include rubberized asphalt overlay on the road surfaces for attenuation of noise in accordance with the requirements of the MOU; and WHEREAS, plans prepared by County include construction of sound walls required for mitigation of noise in accordance with the requirements of the MOU; and WHEREAS, County has prepared traffic control and roadway improvement plans in accordance with the requirements of the MOU and said plans have been reviewed and approved by City; and WHEREAS, County has procured adequate funds to perform the design and complete the construction of the proposed improvements; and WHEREAS, the City and the County now desire to enter into this Permanent License and Indemnity Agreement that shall supersede the Original License, the First and Second Amendments thereto and the MOU to implement the Project and proceed with construction of those proposed improvements; and NOW, THEREFORE, incorporating the foregoing recitals and in consideration thereof and for good and valuable consideration of the mutual covenants and conditions contained herein, the receipt and sufficiency of which is hereby acknowledged, the parties hereby agree as follows: 1. Grant of License. The City hereby grants a license to the County to permit the encroachment onto City right-of-way in order to construct the Alternative proposed improvements in accordance with the plans as approved by City and in accordance with an encroachment permit issued by the City to the County prior to commencement of construction. The City grants the County a waiver for payment of fees for issuing said encroachment permit. 2. Term of License. The term of the license shall commence on the date that this Agreement has been fully executed by all parties and shall continue until such time this Agreement is no longer needed or if the parties mutually agree in writing to terminate this Agreement. 3. Terms for Inclusion from MOU. Pursuant to the MOU, the parties have agreed that the Permanent License and Indemnity Agreement shall include the terms provided below in Sections 3.1 through 3.5. 3.1 In as much as the Project affects existing landscape improvements the County shall be required to install new irrigation, landscaping and landscape lighting on both the north and south sides of the Project Site. The landscaping must 2 Perm Lic & Indem Agmt - Fred Waring Dr County - City of La Quinta be drought tolerant and should include an option for artificial turf within the median(s) on Fred Waring Drive. The landscaping must be based on specifications prepared by the County and approved by the City and the Coachella Valley Water District. The County and City will share in the maintenance cost of the median landscaping and irrigation water equally. County and City street maintenance responsibilities will remain as before the project. 3.2 The project will include a rubberized asphalt overlay as a measure to attenuate noise for the local residents. As a result of the Noise Study prepared for the project, the project will also include a sound wall between Adams Street to Dune Palms Drive to be located on the south side of the road between the roadway and the residential properties. The sound wall is provided to mitigate projected noise levels that would exceed 65 dBA Community Noise Equivalent Level ("CNEL"). The sound wall height will not exceed eight feet as recommended per the Noise Study. The costs associated with the design and construction of a sound wall [is] considered valid project cost[s] and eligible for reimbursement by [the Coachella Valley Association of Governments] ("CVAG"). 3.3 The County shall be required to submit a traffic control plan and roadway improvement plans, which are subject to the approval of the Public Works Director of the City. The traffic control plan will be part of an encroachment permit which may include additional measures to insure the safety of motorists during construction of the project and to cover City inspection costs. 3.4 The County shall be responsible for 100% of the design and construction costs for the "Project", Alternative [No.] 1 or variation thereof as mutually agreed to. The County shall also be solely responsible for repairing any damaged street or landscape improvements resulting from the Project. 3.5 All construction will be dependent on the improvements being eligible under CVAG's policies as outlined in Section IV, "Cost Determination/Expense Eligibility" of CVAG's Policies and Procedures Manual and CVAG agreeing to reimburse 75% of the cost to construct the access point. The remaining 25% cost shall be paid by the County. [*corrections made are placed in brackets] 3.6 The City shall maintain the median landscaping. The County and City shall pay equal shares of the cost for maintaining said landscaping. The County will pay the City for the County share of the cost upon receipt of a request for reimbursement by the City. 4. Indemnity and Release. The County agrees to defend, indemnify, and hold the City, its officers, officials, representatives, agents and employees (collectively, "Indemnified Parties") harmless from any and all claims, actions, liabilities, or legal proceedings (collectively, "Claims"), arising from any accident, loss or damage to persons or property happening or occurring as a proximate result of any work 3 Perm Lic & Indem Agmt - Fred Waring Dr County - City of La Quinta I -PA undertaken by the County under this License and Indemnification Agreement, or which arises out of, relates to, or in any way involves the design, construction, installation, or use of the Improvements, including each and every design feature utilized in the Improvements and the driveway connections to Fred Waring Drive. Upon receipt of any Claim covered by this provision, the Indemnified Parties shall tender the Claim to the County, and the County shall provide the Indemnified Parties' defense in the matter, which includes reasonable attorneys' fees and costs, at no cost to Indemnified Parties. The Indemnified Parties shall fully cooperate in the defense of any such Claim. The County agrees to promptly pay any and all final judgments or awards of damages, costs, or any other monetary awards against the Indemnified Parties covered by this provision. This provision also shall not apply to Claims where the cause of injury or damage is determined by a final judgment or ruling, no longer subject to appeal, to be solely the result of City's negligence, willful misconduct or gross misconduct with regard to the maintenance of City roadways or median improvements within City limits. To the extent the City's negligence, willful misconduct or gross misconduct with regard to the maintenance of City roadways or median improvements within City limits is determined by a final judgment or ruling, no longer subject to appeal, to be only one of two or more proximate causes of said injury or damages, the County's defense and indemnity obligations to City shall be reduced on a pro rata basis in accordance with the determinations included in such final judgment or ruling. The County's obligations under this provision shall commence from the date the construction of the Improvements commences and shall continue in perpetuity. Upon request by the City, the County either shall add the Indemnified Parties as "additional insureds" to any and all of the County's insurance policies which might relate to the Improvements made to the Project Site or provide proof of self- insurance coverage for the Improvements made to the Project Site. However, the County agrees that the providing of said insurance coverage does not relieve the County of the obligations assumed within this provision. S. Miscellaneous. 5.1 Attorneys' Fees. In the event of any dispute between the parties hereto involving this License and Indemnity Agreement, the prevailing party shall be entitled to recover, and the other party agrees to pay, all reasonable fees, expenses and costs, including but not limited to attorneys' fees. 5.2 Notices. Any notice which either party may desire to give to the other party must be in writing and shall be effective (i) when personally delivered by the other party or by messenger or courier; (ii) three (3) business days after deposit in the M Perm Lic & Indem Agmt - Fred Waring Dr County - City of La Quinta 63 United States mail, registered or certified; (iii) one (1) business day after deposit before the daily deadline time with a reputable overnight courier or service; or (iv) upon receipt of a telecopy or fax transmission (as evidenced by a computer generated receipt confirming a successful transmission), provided a hard copy of such transmission shall be thereafter delivered in one of the methods described in the foregoing (i) through (iii); in each case postage fully prepaid and addressed to the respective parties as set forth below or to such other address and to such other persons as the parties may hereafter designate by written notice to the other parties hereto: If to City: City of La Quinta Frank J. Spevacek, City Manager 78-495 Calle Tampico La Quinta, California 92253 With a copy to: Rutan & Tucker, LLP M. Katherine Jenson 611 Anton Blvd., Suite 1400 P.O. Box 1950 Costa Mesa, CA 92628-1950 If to County: Riverside County Transportation Department Juan C. Perez, Director of Transportation 4080 Lemon Street Riverside, CA 92501 With a Copy to : County of Riverside Clerk of the Board P.O. Box 1147 Riverside, CA 92502-1147 If to CVAG: Coachella Valley Association of Governments Tom Kirk, Executive Director 73-710 Fred Waring Drive, Suite #200 Palm Desert, CA 92260 Either party may from time to time, by written notice to the others, designate a different address which shall be substituted for the one above specified, and/or specify additional parties to be notified. 5.3 Successors and Assigns. This Agreement shall be binding on the parties hereto and their respective successors. 5.4 No Third Parties Benefited. This Agreement is made for the sole benefit and protection of the City and County, and their respective successors. No other person shall have any right of action or right to rely thereon. 5 Perm Lic & Indem Agmt - Fred Waring Dr County - City of La Quinta 64 5.5 Entire Agreement. This Agreement contains the entire agreement of the parties hereto with respect to the matters covered hereby, and all negotiations and agreements, statements or promises, including the First and Second Amendments and the MOU between the parties hereto or their agents with respect to this transaction are merged in this Permanent License and Indemnity Agreement, which alone expresses the parties' rights and obligations and if not contained herein shall not be binding or valid against either of the parties hereto. 5.6 Modification. Any amendments or modifications to this Agreement must be in writing and executed by all the parties. 5.7 Interpretation. The Parties hereto have negotiated this Lease at arm's length and have been advised by their respective attorneys, or if not represented by an attorney, represent that they had an opportunity to be so represented and no provision contained herein shall be construed against County solely because it prepared this Lease in its executed form. Titles and captions are for convenience only and shall not constitute a portion of this Agreement. As used in this Agreement, masculine, feminine or neutral gender and the singular or plural number shall each be deemed to include the others wherever and whenever the context so dictates. 5.8 Governing Law and Venue. This Agreement is to be construed under the laws of the State of California. The parties agree to the jurisdiction and venue of the appropriate courts in the County of Riverside, State of California. Any action at law or in equity brought by either of the Parties hereto for the purpose of enforcing a right or rights provided for by this Agreement shall be tried in a court of competent jurisdiction in the County of Riverside, State of California, and the Parties hereto waive all provisions of law providing for a change of venue in such proceedings to any other county. 5.9 No Waiver. No delay or omission by either party hereto in exercising any right or power accruing upon the compliance or failure of performance by the other party hereto under the provisions of this Agreement shall impair any such right or power or be construed to be a waiver thereof. A waiver by either party hereto of a breach of any of the covenants, conditions or agreements hereof to be performed by the party shall not be construed as a waiver of any succeeding breach of the same or other covenants, agreements, restrictions or conditions thereof. 5.10 Severability. If any term, provision, condition or covenant of this Agreement or the application thereof to any party or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this instrument, or the application of such term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. Perm Lic & Indem Agmt - Fred Waring Dr County - City of La Quinta M-11 5.11 Counterparts. This Agreement may be executed in counterparts, and all so executed shall constitute one agreement binding on all parties hereto, notwithstanding that all parties are not signatories to the original or the same counterpart. The parties may also deliver executed copies of this Agreement to each other by facsimile, which facsimile signatures shall be binding. Any facsimile delivery of signatures shall be followed by the delivery of executed originals. IN WITNESS WHEREOF, the parties have executed this Amendment as of the date first written above. ATTEST: Susan Maysels, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney ATTEST: Clerk of the Board Kecia Harper-Ihem an Deputy 7 CITY OF LA QUINTA, A California charter city By: By: Frank J. Spevacek Its: City Manager COUNTY OF RIVERSIDE, a Political subdivision of the State of California By: By: Its: John J. Benoit, Chairman Board of Supervisors APPROVED AS TO FORM: PAMELA J WALLS, County Counsel an Synthia M. Gunzel Deputy County Counsel Perm Lic & Indem Agmt - Fred Waring Dr County - City of La Quinta [:%i � o� V sy 5. c�tit OF CITY / SA / HA / FA MEETING DATE: October 15, 2013 AGENDA CATEGORY: ITEM TITLE: APPROVE THE PROGRAM SUPPLEMENTAL BUSINESS SESSION: AGREEMENT WITH CALIFORNIA DEPARTMENT OF CONSENT CALENDAR: 5 TRANSPORTATION AND FEDERAL HIGHWAYS ADMINISTRATION AND THE REQUEST FOR PROPOSAL STUDY SESSION: TO OBTAIN PROFESSIONAL ENGINEERING SERVICES FOR PUBLIC HEARING: THE DUNE PALMS ROAD BRIDGE IMPROVEMENT RECOMMENDED ACTION: Approve the program supplemental agreement with the California Department of Transportation and the Federal Highways Administration; authorize the City Manager to execute the agreement; and authorize staff to advertise the request for proposal to obtain professional engineering services to prepare the plans, specifications and engineer's estimate for the Dune Palms Road Bridge Improvement. EXECUTIVE SUMMARY: • The Dune Palms Road three -lane low water crossing at the Coachella Valley Stormwater Channel routinely floods and poses a safety hazard for motorists and pedestrians in both wet and dry weather. • A new four -lane bridge replacing the existing low water crossing will allow safe access during rain storms. • Approval of the program supplemental agreement with the California Department of Transportation (Caltrans) and Federal Highways Administration (FHWA) will provide for 88.53 percent of the cost of design once a design firm is under contract. • Authorizing staff to advertise the request for proposal (RFP) will allow for selection of a design firm for the Dune Palms Road Bridge project. • Staff is coordinating with the Coachella Valley Association of Governments (CVAG) to obtain 75 percent of the local share from Coachella Valley Regional Arterial Funds for construction of the bridge. 68 FISCAL IMPACT: None for this action. The Dune Palms Road Bridge is programmed to receive a total of $17,510,000 with the majority of funds (88.53 percent) coming from the federal Highway Bridge Program (HBP) and the balance coming from local sources. The program supplemental agreement identifies $1,750,000 for the design phase, of which $1,549,275 will come from HBP and the balance of $200,725 to be supplied from local funding. CVAG's Coachella Valley Regional Arterial Funds typically pay for 75 percent of the local project cost (approximately $150,500 for the design phase) with the balance of $50,225 to be paid from a combination of City Art in Public Places Funds and Transportation Developer Impact Fee Funds, which were included in this fiscal year's budget. BACKGROUND/ANALYSIS: During severe winter and summer storms, the existing three -lane Dune Palms Road low water crossing is frequently inundated and damaged due to debris flows within the stormwater channel. In the interest of public health and safety, and in response to community concerns regarding frequent closures of the low water crossing, staff recommends replacement of the low water crossing with a four -lane bridge to ensure all weather access for motorists and emergency vehicles. Additionally, this project will remove the existing dip that reduces sight distance for motorists, which will improve safety in dry weather. Per previous City Council direction, an application has been made to FHWA for inclusion of this project, City Project No. 201 1-05 and Federal Aid Project No. BRLKS 5433(014), in the Highway Bridge Program, which was established specifically for upgrading substandard roads to all weather facilities. The City's application was recently approved by Caltrans and Supplemental Agreement No. N013 to the Master Agency -State Agreement 08-5433 (Attachment 1) has been issued for the preliminary Engineering phase of this project. The supplemental agreement is the reimbursement agreement between the City, Caltrans and FHWA and obligates the City to incorporate the federal requirements into the project. Upon approval, the City will be reimbursed up to $1,549,275 or 88.53 percent of the cost of design and environmental clearance. Staff will be working with CVAG to obtain CVAG's Coachella Valley Regional Arterial Funds which typically fund 75 percent of the local project cost (approximately $150,500 for the design phase) with the balance of $50,225 to be paid from a combination of City Art in Public Places Funds and Transportation Developer Impact Fee Funds. These City funds were included in this fiscal year's budget. Staff has prepared an RFP, available for review in the Public Works Department, to obtain professional engineering services. The City Manager intends to appoint a Consultant Selection Committee consisting of the following members: Timothy R. Jonasson, P.E., Public Works Director/City Engineer; Bryan McKinney, Principal Engineer; and Nick Nickerson, Project M-4 Manager. If City Council wishes to appoint a different committee, the committee would be subject to the Brown Act unless the committee consists solely of two Council Members. Contingent upon City Council authorization to distribute the RFP, the following is the proposed project schedule: Consultant Selection Process Recommendations to City Council Project Design Phase Project Construction Phase Project Acceptance ALTERNATIVES: November 2013 — February 2014 March 2014 March 2014 thru June 2015 July 2015 thru January 2017 March 2017 Due to the necessity of this project and that federal funding has been approved for use during the design phase, staff does not recommend any alternatives. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachment: 1. Program Supplemental Agreement for the Dune Palms Road Bridge rill M ATTACHMENT 1 PROGRAM SUPPLEMENT NO. N013 to f. q fp Ads Project ID Date: September 13, 2013 0813000144 Location: 08-RIV-0-LQNT Project Number: BRLKS-5433(014) E.A. Number: Decade: 5433 This Program Supplement hereby adopts and incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 12/18/06 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on (See copy attached). The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages. PROJECT LOCATION: Dune Palms Road over Coachella Valley for water Channel (Whitewater River), LWC #001-0070 Mti Estimated Cost Federal Funds Matching Funds M240 $1,545,084.00 LOCAL OTHER $1,750,000.00 H1C0 $4,191.00 $200,725.00 $0.00 CITY OF LA QUINTA STATE OF CALIFORNIA Department of Transportation By By Title Chief, Office of Project Implementation Division of Local Assistance Date Date --- Attest I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: 9 Accounting Officer Date $1,549,275.00 Chapter Statutes I It Year Program SO Category i Fund Source j T Program Supplement 08-5433R-NO13- ISTEA Page 1 of 3 72 STATE OF CALIFORNIA DEPARTMENT OFT NSPORTATION PROGRAM SUPPLIMENT AND CERTIFICATION FORM PSCF (REV. 0112010) Pagel of 1 TO: STATE CONTROLLER'S OFFICE DATE PREPARED. JPROJECT NUMBER Claims Audits 9/19/2013 0813000144 3301 "C" Street, Rm 404 REQUISITION NUMBER I CONTRACT NUMBER: Sacramento, CA 95816 ROS081400000127 FROM: Department of Transportation SUBJECT - Encumbrance Document VENDOR/ LOCALAGENCY: CITY OF LA QUINTA CONTRACTAMOUNT: $ 1,549,275.00 PROCUREMENT TYPE: Local Assistance For individuals with sensory disabilities, this document is available in alternate formats. For information, call (915) 654-6410 of TDD (916) -3880 or write ADA Noth Records and Forms Management, 1120N Street,MS-89, Sacramento, CA95814. 73 ADMINISTERING AGENCY agrees that it will only proceed with work authorized I specific phase(s) with an "Authorization to Proceed" and will not proceed with futu 'tu phase(s) of this project prior to receiving an "Authorization to Proceed" from the STA for that phase(s) unless no further State or Federal funds are needed for those f It I u u phase(s). 2. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance. ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. 3. The ADMINISTERING AGENCY will advertise, award and administer this project TM accordance with the current published Local Assistance Procedures Manual. I Failure to do so will cause a delay in the State processing invoices for the constructics phase. Please refer to Section 15.7 "Award Package" of the Local Assistan Procedures Manual. i 5. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encumberances for State funded projects, as well as to suspend invoice payments for any on -going or future project by ADMINISTERING AGENCY if 74 08-RIV-0-LQNT 09/13/2013 BRLKS-6433(014) SPECIAL COVENANTS OR REMARKS PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been invoiced for a six-month period, ADMINISTERING AGENC agrees to submit for each phase a written explanation of the absence of PROJEC activity along with target billing date and target billing amount. I ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. The Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal - assisted contract or in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal -assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 19 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). 7. As a condition for receiving federal -aid highway funds for the PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Excluded Parties List System (EPLS). In the event that right of way acquisition for or construction of this project of the initial federal authorization for preliminary engineering is not started by the close of the tenth fiscal year following the fiscal year in which the project is authorized, the ADMINISTERING AGENCY shall repay the Federal Highway Administration through Caltrans the sum of Federal funds paid under the terms of this agreement. ..rogram Supplement 08-5433R-NO1 3- ISTEA Page 3 of 3 W. c� OFTL9 CITY / SA / HA / FA MEETING DATE: October 15, 2013 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: APPROVE THE NAMES OF VETERANS TO BE INCLUDED ON THE CIVIC CENTER CAMPUS CONSENT CALENDAR: 6 VETERANS' ACKNOWLEDGEMENT AREA STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve the names of veterans to be included on the Civic Center Campus Veteran's Acknowledgment Area. EXECUTIVE SUMMARY: • Each year, resident veterans submit applications to participate in the Veteran's Tribute. • Applications are reviewed by staff then submitted to City Council for approval. • Once approved, the names, ranks, and dates of service for each veteran are etched into bronze panels located on the Veteran's Acknowledgement Area sculpture. FISCAL IMPACT: The cost of adding the names to the bronze plates will be approximately $500. This includes etching (10 names at $40 per person) and shipping costs. There is sufficient funding in the Art in Public Places budget. BACKGROUND/ANALYSIS: On September 18, 2001, City Council approved the criteria for the Acknowledgment Area monuments for veterans, artists and sports figures to be located on the Civic Center Campus. rcy All branches of the military identified by the Department of Veteran's Affairs, which include reservists who have served a minimum of six (6) years, and merchant marines who have served on Active Duty, are considered veterans. Specific criteria for the Veteran's Acknowledgement Area include being a 3-year resident of La Quinta (past or present) and proof of military service. As of this report, the following ten applications have been submitted for consideration: Name Branch of Service Date of Service Kenneth M. Joyce Air Force 1956-1958 Lorenzo T. Ortega Air Force 1953-1974 Edward L. Gilreath Army 1963-1969 Corry S. Hunter Army 1999-2003 John F. Klimkiewicz (Deceased) Army 1943-1953 John E. Klimkiewicz Army 1969-1975 Thomas J. McDermott Army 1953-1955 R. Earle Weichman Army 1943-1946 Stanley B. Sklar Marines 1959-1965 Michael L. Walker Marines 1963-1967 Applications and supporting materials are on file with the Community Services Department. Staff will confirm the spelling of names, ranks, and dates with the applicants. As part of the Veterans Tribute, the City Council recognizes each of the veterans with a certificate of appreciation and calls attention to the art piece and their newly added names. Staff is planning an event for Monday, November 11, 2013, Veteran's Day, at which time those listed as part of the Acknowledgment Area will be recognized, and a certificate will be issued to each of the individuals. ALTERNATIVES: Approve any or all received Veterans' applications. Report prepared by: Tustin K. Larson, Recreation Supervisor Report approved for submission by: Edie Hylton, Community Services Director NFA Titf 4 4 a" CITY / SA/ HA / FA MEETING DATE: October 15, 2013 ITEM TITLE: RESOLUTION TO APROVE A SUPPLEMENTAL AGREEMENT WITH RIVERSIDE COUNTY FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR PUBLIC FACILITY AND STREET IMPROVEMENTS ALONG CALLE SINALOA, AND FOR PUBLIC SERVICE FUNDS FOR THE BOYS AND GIRLS CLUB — LA QUINTA UNIT RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 7 STUDY SESSION: PUBLIC HEARING: Adopt a Resolution approving a Supplemental Agreement to utilize 2013/14 Community Development Block Grant program funds in the amounts of $123,860 for public facility funds for Calle Sinaloa improvements, $20,140 of public service funds for the La Quinta Boys and Girls Club, and authorize the Mayor to execute said Agreement. EXECUTIVE SUMMARY: • The Supplemental Agreement establishes the two Community Development Block Grant ("CDBG") projects identified for the 2013/14 funding period. • City Council previously approved an estimated amount of $175,000 for the 2013/14 funding period; $145,000 for the Calle Sinaloa improvements and $30,000 for the Boys and Girls Club programming. • Federal funding for the 2013/14 CDBG period is lower than the funding estimates. • The Supplemental Agreement includes the new funding amount of $144,000, which reduces the Calle Sinaloa improvements and the Boys and Girls Club programming to $123,860 and $20,140, respectively. 78 FISCAL IMPACT: The City will receive $144,000 in CDBG Entitlement Funds for the improvements on Calle Sinaloa ($123,860) and public service funds for the Boys and Girls Club - La Quinta Unit ($20,140). No fiscal impact is anticipated. BACKGROUND/ANALYSIS: On October 16, 2012, City Council approved allocation of an estimated $175,000 in CDBG program funds for Fiscal Year 2013/14. However, the Federal budget reduced CDBG funding, lowering the City's CDBG program funding to $144,000. Therefore, the allocation of $30,000 to the Coachella Valley Boys and Girls Club - La Quinta Unit is now reduced to $20,140, and the allocation of $145,000 for public facilities improvements along Calle Sinaloa is reduced to $123,860. The Calle Sinaloa improvement project has already taken this reduction into consideration and thus is not impacted. The Supplemental Agreement between the City and Riverside County implements these changes. The City is not a direct entitlement city and receives CDBG funds through Riverside County. ALTERNATIVES: The only alternative available for this item is to not approve the Supplemental Agreement and decline the CDBG funds available to the City for Fiscal Year 2013/14. However, such action would result in the inability for the City to utilize the Fiscal Year 2013/14 funds as previously approved. Report prepared by: Les Johnson, Community Development Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1 . Supplemental Agreement RESOLUTION NO. 2013- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A SUPPLEMENTAL AGREEMENT WITH RIVERSIDE COUNTY FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR PUBLIC FACILITY AND STREET IMPROVEMENTS ALONG CALLE SINALOA, AND PUBLIC SERVICE FUNDS FOR THE BOYS AND GIRLS CLUB - LA QUINTA UNIT WHEREAS, the Community Development Block Grant Funds for FY 2013-2014 is identified to be $144,000; and, WHEREAS, the City of La Quinta must submit to the Riverside County Economic Development Agency a signed Supplemental Agreement to utilize the Community Development Block Grant Funds; and, WHEREAS, the use of the Community Development Block Grant Fund was openly discussed and considered by the City Council at their regular meeting on October 16, 2012; and, WHEREAS, on October 16, 2012, by a majority vote of the City Council of the City of La Quinta, California, the following proposal(s), were selected: PROJECT NAME 1 . Public Facility Improvements along Calle Sinaloa 2. Fee Waiver/Reduction Program SPONSOR AMOUNT City of La Quinta $123,860 Boys & Girls Club $ 20,140 La Quinta Unit NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta as follows: SECTION 1 : That the City of La Quinta does hereby approve the Supplemental Agreement for the use of Community Development Block Grant Funds for Fiscal Year 2013-2014 for the above -named project(s). SECTION 2: That the City Council hereby directs the City Manager to disperse the funding amounts in accordance with the programming procedures of the Community Development Block Grant program. 80 City Council Resolution No. 2013- Community Development Block Grant - Supplemental Agreement Adopted: October 15, 2013 Page 2 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 15th day of October 2013, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 81 ATTACHMENT # 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SUPPLEMENTAL AGREEMENT FOR THE USE OF 2013-2014 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS The COUNTY OF RIVERSIDE of the State of California, herein called, "COUNTY," and the CITY OF LA QUINTA, herein called "CITY," mutually agree as follows: 1. GENERAL. COUNTY and CITY have executed a Cooperation Agreement, dated July 2011, whereby CITY elected to participate with COUNTY, which has qualified as an "Urban County" for purposes of receiving Community Development Block Grant (CDBG) funds, and to assist and undertake essential community development and housing assistance activities pursuant to the Housing and Community Development Act of 1974, Title 1, as amended, Public Law 93-383 hereinafter referred to as "Act". Said Cooperation Agreement, dated July 2011, is incorporated herein by reference and made a part of this Agreement as if each and every provision was set forth herein. 2. PURPOSE. CITY promises and agrees to undertake and assist with the community development activities, within its jurisdiction, by utilizing the sum of $144,000, CD Entitlement Funds, as specifically identified in Exhibits A and B are attached hereto and by this reference are incorporated herein, for the projects: A. 4.LQ.16-13 Boys and Girls Club Membership Fees Waiver/Reduction Program, $20,140 B. 4.LQ.17-13 Calle Sinaloa Sidewalk Improvements, $123,860 3. TERM OF AGREEMENT. The to of this Agreement for the projects shall be for a period of one (1) year from July 1, 2013 to June 30, 2014, and proceed consistent with the completion schedule set forth in Exhibits A and B. In the event that the projects are not substantially completed by the time set forth in the completion schedule due to unforeseen or uncontrollable causes, the COUNTY may consider extending the schedule for the completion of the project. Times of performance for other activities may also be extended in writing by COUNTY. If substantial progress toward completion in conformance with the completion 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 schedule, as determined by COUNTY, of the projects axe not made during the term of the Supplemental Agreement, COUNTY may suspend or terminate this agreement by the procedures set forth in the Section titled "Termination", of this agreement and the entitlement funds associated with the projects may be reprogrammed by COUNTY after appropriate notice 1�� 4. DISPOSITION OF FUNDS. A. COUNTY's Board of Supervisors shall determine the final disposition and distribution of all ftmds received by COUNTY under the Act consistent with the provisions of Paragraphs 2 and 3 of this Agreement. COUNTY, through its Economic Development Agency, shall: (1) Make payment of the grant fimds to CITY as designated in Exhibits A and B; and (2) It is the CITY's responsibility to monitor all project activities of Exhibits A and B to ensure compliance with applicable federal regulations and the terms of this Agreement. B. CITY shall comply with timely drawdown of CDBG funds by expeditiously implementing and completing County -approved, CDBG-fimded projects. CITY acknowledges that CITY's drawdown performance directly impacts the COUNTY's overall program drawdown rate. If the CITY's unobligated CDBG fund balance, as of January 15, 2014, exceeds two-times (200%) the CITY's 2013-2014 CDBG allocation, the COUNTY may take the necessary administrative actions to reduce the CITY's CDBG fund balance. Necessary actions include reprogramming the excess CDBG fund balance to other eligible activities as selected by COUNTY. COUTY may authorize CITY in writing, prior to January 15, 2014, to exceed the CDBG fund balance requirement. C. CITY shall comply with timely drawdown of funds by submitting monthly requests for reimbursement or other County -approved reimbursement schedule. All disbursements of grant funds will be on a reimbursement basis and made within thirty (30) days after the CITY has submitted its letter identifying payments and documentation supporting D. All authorized obligations incurred in the performance of the Agreement 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 for projects eligible under the following regulations must be reported to COUNTY no later than by June 15g 2013: 1. Public Services [24 CFR 570.201 (a)] 2. Acquisition [24 CFR 570.201 (a)] 3. Clearance Activities [24 CFR 570.201 (d)] 4. Interim Assistance [24 CFR 570.201 (f)] 5. Code Enforcement [24 CFR 570.202 (c)] All other eligible activities under this Agreement must be implemented, completed, and obligations reported by the CITY no later than the completion schedules set forth in the Exhibits to this Agreement. 5. COOPERATION WITH HOUSING ACTIVITIES. CITY shall cooperate with COUNTY in undertaking essential community development and housing assistance activities, specifically urban renewal and public assistance housing, and shall assist COUNTY in carrying out its Strategic Plan of the Consolidated Plan and other requirements of the Community Development Block Grant Program. 6. LEAD AGENCY FOR COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEC) A). Pursuant to Section 1505 1 (d) of Title 14 of the California Administrative Code, CITY is designated as the lead agency for the projects that are the subject matter of this Agreement. T HOLD HARMLESS AND INDEMNIFICATION. In contemplation of the provisions of Section 895.2 of the California Government Code imposing certain tort liability jointly upon public entities solely by reason of such entities being parties to an agreement as defined by Section 895 of the Code, the Parties hereto, pursuant to the authorization contained in Section 895.4 and 895.6 of the Code, agree that each Party shall be liable for any damages including, but not limited to, claims, demands, losses, liabilities, costs and expenses including reasonable attorneys fees, resulting from the negligent or wrongful acts or omissions of their employees or agents in the performance of this Agreement, and each Party shall indemnify, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 M I defend and hold harmless the other Parties from such claims, demands, damages, losses or I liabilities for their negligence 8. INSURANCE. Without limiting or diminishing the CITY'S obligation to indemnify or hold the COU[NTY harmless, CITY shall procure and maintain or cause to be maintained, at its sole cost and expense, the following insurance coverage's during the to of A. Workers' Compensation: If the CITY has employees as defined by the State of California, the CITY shall maintain statutory Workers' Compensation Insurance (Coverage A) as prescribed by the laws of the State of California, Policy shall include Employers' Liability (Coverage B) including Occupational Disease with limits not less than $1,000,000 per person per accident. The policy shall be endorsed to waive subrogation in favor of The County of Riverside, and, if applicable, to provide a Borrowed Servam/Alternate Employer Endorsement. B. Commercial General LiabLlity: Commercial General Liability insurance coverage, including but not limited to, premises liability, contractual liability, products and completed operations liability, personal and advertising injury, and cross liability coverage, covering claims which may arise from or out of Agencies, Districts, Special Districts, and Departments, their respective directors, officers, Board of Supervisors, employees, elected or appointed officials, agents or representatives as Additional Insureds. Policy's limit of liability shall not be less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit. C. Vehicle Liability: If vehicles or mobile equipment are used in the performance of the obligations under this Agreement, then CITY shall maintain liability insurance for all owned, non -owned or hired 2�� I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 vehicles so used in an amount not less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit. Policy shall name the County of Riverside, its Agencies, Districts, Special Districts, and Departments, their respective directors, officers, Board of Supervisors, employees, elected or appointed officials, agents or representatives as Additional D. General Insurance Provisions - All lines: 1) Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have an A M BEST rating of not less than A: VIII (A:8) unless such requirements are waived, in writing, by the County Risk Manager. If the County's Risk Manager waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term. 2) The CITY'S insurance carrier(s) must declare its insurance self - insured retentions. If such self -insured retentions exceed $500,000 per occurrence such retentions shall have the prior written consent of the County Risk Manager before the commencement of operations under this Agreement. Upon notification of self insured retention unacceptable to the COUNTY, and at the election of the Country's Risk Manager, CITY 'S carriers shall either; 1) reduce or eliminate such self -insured retention as respects this Agreement with the COUNTY, or 2) procure a bond which guarantees payment of losses and related investigations, claims administration, and defense costs and expenses. 3) CITY shall cause CITY'S insurance carrier(s) to furnish the County of Riverside with either 1) a properly executed original Certificate(s) of Insurance and certified original copies of Endorsements effecting coverage as required herein, and 2) if requested to do so orally or in writing by the County Risk Manager, provide original Certified copies of policies including all Endorsements and all attachments thereto, showing such insurance is in fall force and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant of the insurance carrier(s) that thirty (30) days written notice shall be given 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 to the County of Riverside prior to any material modification, cancellation, expiration or reduction in coverage of such insurance. In the event of a material modification, cancellation, expiration, or reduction in coverage, this Agreement shall terminate forthwith, unless the County of Riverside receives, prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverage's set forth herein and the insurance required herein is in full force and effect. CITY shall not commence operations until the COON has been furnished original Certificate (s) of Insurance and certified original copies of endorsements and if requested, certified original policies of insurance including all endorsements and any and all other attachments as required in this Section, An individual authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each policy and the Certificate of Insurance. 4) It is understood and agreed to by the parties hereto that the CITY'S insurance shall be construed as primary insurance, and the COUNTY'S insurance and/or deductibles and/or self -insured retention's or self -insured programs shall not be construed as contributory. 5) If, during the to of this Agreement or any extension thereof, there is a material change in the scope of services; or, there is a material change in the equipment to be used in the performance of the scope of work which will add additional exposures (such as the use of aircraft, watercraft, cranes, etc.); or, the term of this Agreement, including any extensions thereof, exceeds five (5) years the COUNTY reserves the right to adjust the types of insurance required under this Agreement and the monetary limits of liability for the insurance coverage's currently required herein, if; in the County Risk Manager's reasonable judgment, the amount or type of insurance carried by the CITY has become inadequate. 6) CITY shall pass down the insurance obligations contained herein to all tiers of subcontractors working under this Agreement. 7) The insurance requirements contained in this Agreement may be Page 6 of 14 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 met with a program(s) of self-insurance acceptable to the COUNTY. 8) CITY agrees to notify COUNTY of any claim by a third party or any incident or event that may give rise to a claim arising from the performance of this 1�� 9. RECORDS AND INSPECTIONS. A. CITY shall establish and maintain records in accordance with 24 CFR Part the acceptance and use of federal funds under this Agreement. 13® CITY shall obtain an external audit in accordance with the U.S. Department of Housing and Urban Development single audit regulations (24 CFR Part 44.6). Audits shall usually be performed annually but not less frequently than every two years. Nonprofit institutions and government agencies that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements, but records must be available for review by appropriate officials of the Federal grantor agency or subgranting entity. The audit report shall be submitted to the COUNTY within 180 days after the end of the COUNTY'S C. CITY shall maintain a separate account for CD Entitlement funds received as set forth in Exhibits (A and B). D. CITY shall, during the normal business hours, make available to COUNTY, the U.S. Department of Housing and Urban Development (HUD), or other authorized representative, for the examination and copying, all of its records and other materials with respect to matters covered by this Agreement. E. CITY shall not retain any program income as defined in Section 570.500 of Title 24 of the Federal Code of Regulations. Said program income shall be used only for the activities that are the subject of this Agreement. Further, all provisions of this Agreement shall apply to such activities. F. The CITY shall ensure that at least fifty-one percent (51%) of the persons Page 7 of 14 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 benefiting from all CDBG-funded activities or projects designated as serving limited clientele [570.208(a)(2)(i)] are of to and moderate -income and meet the program income guidelines attached as Exhibits (A and B). The CITY and City's Sub -recipients must provide the required income certification and direct benefit documentation. 10. COMPLIANCE WITH LAWS. CITY shall comply with all applicable federal, state, and local laws, regulations, and ordinances and any amendments thereto and the federal regulations and guidelines now or hereafter enacted pursuant to the Act. More particularly, CITY is to comply with those regulations found in Part 85 and Part 570 of Title 24 of the Code of Federal Regulations. CITY is to comply with OMB Circular A-87, or any subsequent replacement. CITY is to abide by the provisions of the Community Development Block Grant Manual, prepared by COUNTY and cited in the above -mentioned Cooperation Agreement, CITY will comply with Section 3 of the Housing & Urban Development Act of 1968, as amended, attached hereto as Exhibit "S". CITY will comply with the provisions of 24 CFR Part 570.200 0), attached as Exhibit "R," pertaining to inherently religious activities. 11. INDEPENDENT CONTRACTOR. CITY and its agents, servants, and employees shall act at all times in an independent capacity during the to of this Agreement, and shall not act as, shall not be, nor shall they in any manner be construed to be agents, officers, or employees of the COUNTY. 12. TERMINATION. A. CITY. CITY may not terminate this Agreement except upon express B. COUNTY. Notwithstanding the provisions of Paragraph 12a, COUNTY may suspend or terminate this Agreement upon a thirty (30) day written notice to CITY of action being taken and the reason for such action: (1) In the event CITY fails to perform the covenants herein contained (2) In the event there is a conflict with any federal, state or local law, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 I ordinance, regulation or rule rendering any of the provisions of this Agreement invalid or I (3) In the event the funding from the Department of Housing and Urban Development referred to in Paragraphs I and 2 above is terminated or otherwise becomes C. Upon suspension of this Agreement, CITY agrees to return any unencumbered funds which it has been provided by COUNTY. In accepting said funds, COUNTY does not waive any claim or cause of action it may have against CITY for breach of this Agreement. D. Reversion of Assets 1. Upon expiration of this Agreement, the CITY shall transfer to the COUNTY any CDBG funds on hand at the time of expiration of the Agreement as well as any accounts receivable held by CITY which are attributable to the use of CDBG funds awarded pursuant to this Agreement. 2. Any real property under the CITY'S control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the SPONSOR in the form of a loan) in excess of $25,000 is either: (i) Used to meet one of the National Objectives in Sec. 570.208 until five years after expiration of this agreement, or for such longer period of time as determined to be appropriate by the COUNTY; or (ii) Not used in accordance with Section (i) above, in which event the SPONSOR shall pay to the COUNTY an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the property. 13. NONDISCRIMINATION. CITY shall abide by Sections 570.601 and 570.602 of Title 24 of the Federal Code of Regulations which requires that no person in the United States shall on the grounds of race, color, national origin, or sex, be excluded from participation in, be Mzm�� 1 � 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with Community Development finds. 14. PROHIBITION ACTMNST CONFLICTS OF INTEREST A. CITY and its assigns, employees, agents, consultants, officers and elected and appointed officials shall become familiar with and shall comply with the CDBG regulations prohibiting conflicts of interest contained in 24 CFR 570.611, attached hereto as Exhibit "CV and by this reference incorporated herein. B. CITY and its assigns, employees, agents, consultants, officers, and elected and appointed officials shall become familiar with and shall comply with Section A- I I of the County's CDBG Policy manual, attached hereto as Exhibit "Cl" and by this reference incorporated herein. C. CITY understands and agrees that no waiver of exception can be granted to the prohibition against conflict of interest except upon written approval of HUD pursuant to 24 CFR 570.611 (d). Any request by CITY for an exception shall first be reviewed by COUNTY to determine whether such request is appropriate for submission to HUD. In determining whether such request is appropriate for submission to HUD, COUNTY will consider the factors listed in 24 CFR 570.611 (e). D. Prior to any funding under this Agreement, CITY shall provide COUNTY with a list of all employees, agents, consultants, officers and elected and appointed officials who are in a position to participate in a decision making process, exercise any functions or responsibilities, or gain inside information with respect to the CDBG activities funded under this Agreement. CITY shall also promptly disclose to COUNTY any potential conflict, including even the appearance of conflict that may arise with respect to the CDBG activities funded under this Agreement. E. Any violation of this section shall be deemed a material breach of this Agreement, and the Agreement shall be immediately terminated by the COUNTY. 15. PROJECT ELIGIBILfTY. As to CITY or its claimants, COUNTY shall be no Page 90 of 14 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 liability for any later determination by the United States Government, the Department of Housing and Urban Development or any other person or entity that CITY is or is not eligible under 24 CFR Part 570 to receive CD funds. 16. USE OF PROPERTY. Whenever federal CDBG funds or program income are used, in whole or in part, for the purchase of equipment or personal property, the property shall not be transferred from its originally funded use, by CITY or sub -recipient, for a period of five (5) years from the close-out date of the grant from which CDBG assistance was provided. The CITY shall maintain a current inventory for COUNTY monitoring and review. 1T EMPLOYMENT OPPORMNITIES TO BE CAUSED BY PROJECT. CITY agrees to notify and to require any lessee or assignee to notify Riverside County Workforce Development Center of any and all job openings that are caused by this project. 18. PUBLICITY. Any publicity generated by CITY for the project funded pursuant to this Agreement, during the to of this Agreement, will make reference to the Contribution of the County of Riverside, the Economic Development Agency, and the Community Development Block Grant Program in making the project possible. 19. PROGRAM MONITORING AND EVALUATION. CITY and its sub -recipients shall be monitored and evaluated in terms of its effectiveness and timely compliance with the provisions of this Agreement and the effective and efficient achievement of the Program Objectives. Quarterly reports shall be due on the last day of the month immediately following the end of the quarter being reported. The quarterly written reports shall include, but shall not be limited to, the following data elements: A. Title of program, listing of components, description of activities/operations. B. The projected goals, indicated numerically, and also the goals achieved (for each report period). In addition, identify by percentage and description, the progress achieved towards meeting the specified goals and identify any problems encountered in meeting Page 11 of 14 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 I 570.208 (a)(2)(i), CITY will report the following: 1) Total number of direct beneficiaries (clientele served) with s Above 80% MHl • Between 50% and 80% MHI (Low -Income) • Between 30% and 50% MHI (Very Low -Income) • Less than 30% MIL (Extremely Low -Income) 2) Total number and percent (%) of the clientele served that have I llmfa�� 3) Racial ethnicity of clientele 4) Number of Female -Headed Households D. CITY and its sub -recipients shall report beneficiary statistics monthly to EDA on the pre -approved Direct Benefit Form and Setf-Certfication Form (certifying income, family size, and racial ethnicity) as required by HUD. Updated forms are to be provided to CITY by EDA should HUD implement changes during the to of this agreement. CITY and sub - recipients will collect and provide all necessary data required by HUD pertaining to the Specific Outcome Indicators as identified in the CPD Outcome Performance Measurement System, 20. SOURCE OF FUNDING, CITY acknowledges that the source of funding pursuant to this Agreement is Community Development Block Grant (CFDA 14.218). 21. ENTIRE AGREEMENT. It is expressly agreed that this Agreement together with the cooperation Agreement between the parties, embodies the entire agreement of the parties in relation to the subject matter thereof, and that no other Agreement or understanding, verbal or otherwise, relative to this subject matter, exists between the parties at the time of execution. 22. MINISTERIAL ACTS. The Assistant County Executive Officer/EDA or designee(s) are authorized to take such ministerial actions as may be necessary or appropriate to implement the terms, provisions, and conditions of this Agreement as it may be amended from Page 12 of 14 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 time to time by COUNTY. 23. PRIOR AUTHORIZATION. CITY shall obtain COUNTY's written approval from the Economic Development Agency prior to implementing the following "high risk" activities funded with CDBG assistance: A. Construction of public facilities (project plans and specifications); B. Acquisition of real property; C. Historic Preservation; D. Relocation; and F. Economic Development 23. MODIFICATION OF AGREEMENT. This Agreement may be modified or amended only by a writing signed by the duly authorized and empowered representative of COUNTY and CITY respectively. U-NIM., KUM M-11 1 2 3 4 5 6 7 8 9 10 I I 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 IN WITNESS WHEREOF, the COUNTY and the CITY have executed this Agreement as of the date listed below. BY: Suzanne Holland Assistant Director CITY OF LA QUINTA By: - Mayor fi�� EXHIBIT A File No.: 4.LQ. 16-13 SCOPE OF WORK (PUBLIC SERVICE) CITY NAME: City of La Quinta SUBRECIPIENT NAME: Boys & Girls Clubs of Coachella Valley/President Gerald R. Ford ADDRESS: 78-495 Calle Tarn ico, La Quinta, CA 92253 PHONE: (760) 777-7000 FAX: (760) 777-7155 E-MAIL: c1:rip1et1(W1a-quinta.on_, PROJECT LOCATION: 49-995 Park Avenue, La Quinta, CA 92253 A. Activities City will be responsible for administering a 2013-2014 Community Development Block Gr for the Boys and Girls Club Membership Fees Waiver/Reduction Program in a mann satisfactory to the County of Riverside and consistent with any standards required as a conditi of providing these funds. Such program will include the following activities eligible under t Community Development Block Grant program: I Activity # 1 The Boys and Girls Club will use CDBG funds to provide membership "scholarships" to youth from low-income families. These scholarships will allow eligible individuals to participate in after -school programs including concerts, recreation, and arts and crafts activities. Page 1 of 6 96 MMUSEREAM All activities funded with CDBG funds must comply with one of more of the CDBG program's National Objective Criteria as required under 24 CFR 570.200(a)(2). CITY certifies that the activity (ies) carried out under this Agreement will meet the following National Objective: National Objective Criteria: 570.208 B) 106394m, TWIT4cm- The City agrees to provide the following levels of program services: Activity Units Total Total Units/Year UndqL)Iiculed Persons Activity # 1 6 79 79 [W a OX01 0 EMOM101:2 01 R all Wmalt'l Ad 12129 Objectives (select one): Z Creating Suitable Living Environments Providing Decent Affordable Housing Creating Economic Opportunities Outcome (select one): D Availability/Accessibility Z Affordability [:] Sustainability (promoting livable or viable communities) By executing this Supplemental Agreement, the City certifies that it and its subrecipients have the appropriate number of trained and knowledgeable staff, adequate facilities, proper equipment, required licensing and permitting, and sufficient amount of financial resources necessary to implement and carry out the activities funded with CDBG funds. City will immediately notify County of any significant changes in organizational management, assigned staff, change in facilities, loss or change in matching funds, or any other event that could potentially impact City's performance under this Agreement. Any changes in the above items are subject to the prior approval of the County. E. Performance Monitoring The County of Riverside will monitor the performance of the City and its subrecipients against goals and performance standards as stated above. Substandard performance as determined by the Countgi will constitute noncom�tliance with this Agreement. If action to correct such substandard performance is not taken by the City within a reasonable period of time after being notified by the County, contract suspension or termination procedures will be initiated. Page 2 of 6 97 wffar • It is expressly agreed and understood that the total amount to be paid by the County under this Agreement shall not exceed $20,140. Drawdowns for the payment of • expenses shall be made against the line item budgets specified in this Section and in accordance with • Payments may be contingent upon certification of the Subrecipient's financial management system in accordance with the standards specified in 24 CFR The County may require a more detailed budget breakdown than the one contained herein, and the City shall provide such r• budget information in a timely fashion in the form and content prescribed by the County. Any amendments to the budget must • approved in writing by both the County and City. Line to CDBG Granted Funds Total Non- CDBG Funds Total Activity/Project Budget Notes Total Direct Program $ Expenses Salaries Fringe Office Space (Program Only) Utilities Communications Reproduction/Printing Supplies and Materials Mileage Equipment (Program Only) Audit Transportation Other: Scholarships 21,140 Total Indirect Program $ Expenses Indirect Costs (Specify)* All indirect costs must be pre -approved by the County. City must submit an Indirect Cost Allocation Plan to County, in a form specified by County, demonstrating the appropriate share of general and administrative costs. Page 3 of 6 98 EXAIBIT A File No.: 4.LQ. 16-13 G. Total Amount of Non- CDRG Leveraging FSOURCE�;SOURCE v 111. ADMINISTRATIVE REQUIREMENTS A. Accounting Standards AMOUNT � SOURCE AMOUNT TOTAL TOTAL: $0 -fhe--C—ify—a—greestocompywlS or 5 as applicaffe—Manct agrees to a accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. The City shall administer its program in conformance with OMB Circulars A-122, "Cost Principles for Non -Profit Organizations," A-21, "Cost Principles for Educational Institutions," or OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal Governments as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. 1. Records to be Maintained The City and its subrecipients will maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: i Records providing a full description of each activity undertaken; ii. Records demonstrating that each activity undertaken meets one ofthe National Objectives of the CDBG program; iii. Records required to determine the eligibility of activities; iv. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; v, Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; vi. Financial records as required by 24 CFR 570.502, and 24 CFR 84.21-28; and vii. Other records necessary to document compliance with Subpart K of 24 CFR Part 570. Page 4 of 6 99 2. Records Retention The City shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for a period of five (5) years. The retention period begins on the date of the submission of the County's annual performance and evaluation report to HUD in which the activities assisted under the Agreement are reported on for the final time. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the five-year period, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the five- year period, whichever occurs later, 3. Client Data The City shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to County monitors or their designees for review upon request. The City understands that client information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administr-atiorrof-ene cvwity�r efty,srresycri-rsibiHes with rcsItect tv sc-rviees -,#,rovitw under this contract, is prohibited by applicable federal and State law unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. The City's obligation to the County shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the County), and determining the custodianship of records. Not withstanding the od foregoing, the terms of this Agreement shall remain in effect during any perithat the City has control over CDBG funds, including program income. All City records with respect to any matters covered by this Agreement shall be made available to the County, HUD, and the Controller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the City within 30 days after receipt by the City. Failure of the City to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The City hereby agrees to have an annual agency audit conducted in anux7ur,imiut-w�d-m-wrei #,?Mipk,1A A-131 Page 5 of 6 100 EXHIBIT A File No.: 4.LQ. 16-13 Unless pre -approved by County, CITY will perform and complete the activities described in Section 11 in conformance with the schedule of tasks and milestones listed below: Tasks / Milestone Start Date Completion Date Complete Mandatory Online Cooperating July 2013 September 2013 City Training Execute Subrecipient Agreements July 1, 2013 --- (EDA must approve) Implement Program Activities July 1, 2013 TBD Execute Supplemental Agreement August 2013 September 2013 & Notice to Incur Cost City Submit Quarterly October 15, 2013 Performance Reports to County January 15, 2014 April 15, 2014 June 2, 2014 County Monitoring of City TBU TBD Performance City submit Monthly September 2013 June 2014 Direct Benefit Reports City its Reimbursement Requests Monthly Submittal September 2013 Jun Other Schedule CDBG Program Services Complete May 15, 2014 V. SPECIAL CONDITIONS /PERFORMANCE REQUIREMENTS Subrecipient must collect income self -certifications and verifications from every parent or legal guardian of every child partic)ating in CDBG-fujidcd activities. This includes family income, family size, and ethnicity. Subrecipient is required to collect income verification documentation from the persons submitting the certifications. All of this documentation must be submitted to EDA on a monthly basis. Due to the funding amount allocated to this project, and program year-end deadlines, Subrecipient is expected to complete CDBG funded activities by May 15, 2014, with the City's final reimbursement request and reports to be submitted no later than June 2, 2014. Page 6 of 4 101 Tirly tn' -, -_ 7—YAM"1�11NMT? SCOPE OF WORK (NON-PUBLIC SERVICE) 1. GENERAL INFORMATION CITY NAME: Citv of La OUinta ADDRESS: 78-495 Calle Tampico La Quinta, CA 92253 PROGRAM CONTACTS: Carla Triplett, Housing Coordinator PHONE: (760) 777-7210 FAX: (760) 777-7155 E-MAIL: qtripiett3la- qqin1Lotg PROJECT NAME: Calle Sinaloa Sidewalk Improvements PROJECT LOCATION: Calle Sinaloa between Eisenhower Drive and Desert Club Drive, La Ouinta. CA LEVEL OF ENVIRONMENTAL CLEARANCE: Cateeorical Exclusion 24 CFR 5835 CDBG ELIGIBILITY CODE: 570.201 (c) Public Facilitv PROJECT FUNDING SUMMARY: $123,860 Project to be administered by County (EDA) on behalf of City: YES■NO A. Activities City will be responsible for administering a 2013-2014 Community Development Block Grant for tj Calle Sinaloa Sidewalk Improvements in a manner satisfactory to the County of Riverside a w6itini with ani standards reiuired as a condition of irovidine these funds, Such nroV 11 includ gram wi [11tw i Activity #I CDBG funds will be used to construct sidewalks, ADA compliant curb ramps, and driveways on Calle Sinaloa between Eisenhower Drive and Desert Club Drive, to improve accessibility for disabled individuals and elderly. File No.: 4.LQ.17-13 All activities funded with CDBG funds must comply with one of more of the CDBG program's National Objective Criteria as required under 24 CFR 570,200(a)(2). City certifies that the activity(ies) carried out under this Agreement will meet the following National Objective: National Objective Criteria: 570,208 (a)(2)(i)(A) CFR Reference: Low Mod Limited Clientele Presumed C. Levels of Accomplishment — Goals and Performance Measures IMMIMM X WINIWAI N Objectives (select one): Creating Suitable Living Environments ■Providing Decent Affordable Housing F1 Creating Economic Opportunities Outcome (select e)® Z Availability/Accessibility E] Affordability E] Sustainability (promoting livable or viable communities) By executing this Supplemental Agreement, the City certifies that it has the appropriate number of train and knowledgeable staff, adequate facilities, proper equipment, required licensing and pernmitting, a sufficient amount of financial resources necessary to implement and carry out the activities funded wi I CDBG funds, City will immediately notify County of any significant changes in organizational management, assigned staff, change in facilities, loss or change in matching funds, or any other event that could potentially impact �ItQiai* *r a4r*iiiivan�k-- "i—S(tr items are sub;ect to the prior approval of the County. E. Performance Monitoring The County of Riverside will monitor the performance of the City and its subrecipients against goals and performance standards as stated above. Substandard performance as determined by the f, County will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the City within a reasonable period of time after being notified by the I - County, contract suspension or termination procedures will be initiated. me Mar-Mul. File No.: 4,LQ.17-13 shall not exceed $123,86 Drawdowns for the payment of eligible expenses shall be made against the line item budgets specified in this Section and in accordance with performance, Payments may be contingent upon certification of the Subrecipient's financial management system in accordance with the standards specified in 24 CFR 84.21 The County may require a more detailed budget breakdown than the one contained herein, and the City shall provide such supplementary budget information in a timely fashion in the form and content prescribed by the County. Any amendments to the budget must be approved in writing by both the County and City. Line to CDBG Granted Funds Total of Non- CI)BG Funds Total Activity/Project Budget Notes Design/Engineering Costs Project Administration Costs 123,860 Construction Costs Acquisition Costs Relocations Costs Capital Equipment Costs Code Enforcement Clearance Interim Assistance Other: EXHIBIT V. File No.: 4.LQ. 17-13 G. Total Amount of Non- CDBG Leveraging 'FSO E AMOUNT OURCE AMOUNT SOURCE AMOUNT TOTAL FS ilk m AA � I IVAM $0 TOTAL: $0 The City agrees to comply with 24 CFR 84 or 85 as applicable and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. The City shall administer its program in conformance with OMB Circulars A-122, "Cost Principles for Non -Profit Organizations," A-2 1, "Cost Principles for Educational Institutions," or OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal Governments as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. C. Documentation and Record Keeping L Records to be Maintained The Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: i Records providing a full description of each activity undertaken; ii, Records demonstrating that each activity undertaken meets one of the National Objectives of the CD BG program; iii, Records required to determine the eligibility of activities; iv. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; V. Records documenting compliance with the fair housing and equal opportunity components of the CD program-, vi. Financial records as required by 24 CFR 570.502, and 24 CFR_ 84,21-28; and vii. Other records necessary to document compliance with Subpart K of 24 CFR Part 570. 11110 AMISHIMINW11 FileNo.: 4.LQ.17-13 ................ involve ny of7fic recoras citea anct tnat nave startea Derore-Te exp1raLi011 01 U17 Me -year periocal, then such records must be retained until completion of the actions and resolution of all issues, or the expiration of the five-year period, whichever occurs later. ffvfflwr The City shall maintain client data demonstrating client eligibility for services provided, Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to County monitors or their designees for review upon request. 4, Disclosure The City understands that client information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the County's or City's responsibilities with respect to services provided under this contract, is prohibited by applicable federal and State law unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. 5. Close-outs The City's obligation tote County shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the County), and determining the custodianship of records. Not withstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the City has control over CDBG funds, including program income. 6. Audits & Inspections All City records with respect to any matters covered by this Agreement shall be made available to the County, HUD, and the Controller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data, Any deficiencies noted in audit reports must be fully cleared by the City within 30 days after receipt by the City. Failure of the City to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The City hereby agrees to have an annual agency audit conducted in accordance with current County policy concerning subrecipient audits and OMB Circular A- 13 3 . i DR, ISKUNII&INW-V FileNo.: 4,LQ.17-13 Unless pre -approved by County, City will perform and complete the activities described in Section II in conformance with the schedule of tasks and milestones listed below: Tasks / Milestone Start Date Completion Date Complete Mandatory Online Cooperating City Training F=WF.1W-1W X_- Notice to Incur Cost Tasks / Milestone �eports to County ProgramJPerformance mffm� Wlm= October 15, 2013 January 15, 2014 April 15, 2014 July 15, 2014 October 15, 2014 January 15, 2015 April 15, 2015 Imam= Specific Project Activities 1. City executes Supplemental Agreement; receives authorization to incur cost letter 2. City prepares final construction documents for EDA review and approval 3. EDA authorizes City to advertise for bids 4. PDA reviews and approves bidding process 5. City awards construction contract 6. City and EDA conduct "pre -construction meeting" 7. EDA authorizes City to issue "Notice to Proceed" City Submits Reimbursement Requests H= Hr� File No.: 4.LQ.17-13 N/A File No.: 4,LQ. 16-13 and 4.LQ. 17-13 EXHIBIT CI Prohibition Against Conflicts of Interest Page 1 of 4 § 570.611 Conflict of interest. (a) App_Licabilit . (1) In the procurement of supplies, equipment, construction, and services by recipients, and by subrecipients (including those specified at § 570.204(c)), the conflict of interest provisions in 24 CFR 85.36 and OmB Circular A 110, respectively, shall apply. (2) In all cases not governed by 24 CFR 85.36 and OMB Circular A-110, the provisions of this section shall apply. Such cases include the acquisition and disposition of real property and the provision of assistance by the recipient, by its subrecipients, or to individuals, businesses and other private entities under eligible activities which authorize such assistance (e.g., rehabilitation, preservation, and other improvements of private properties or facilities pursuant to § 570.202, or grants, loans and other assistance to businesses, individuals and other private entities pursuant to § 570-203, § 570.204 or § 570.455). (b) Conflicts prohibited. Except for the use of CUBG funds to pay salaries and other related administrative or personnel costs, the general rule is that no persons described in paragraph (c) of this section who exercise or have exercised any functions or responsibilities with respect to CDBG activities assisted under this part or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from a CDEG assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. For the UDAG program, the above restrictions shall apply to all activities that are a part of the UDAG project, and shall cover any such interest or benefit during, or at any time after, such person's tenure. (c) Persor. this secti( officer, or designated this part. .s covered. The c, )n apply to any elected official public agencies, nflict of interest provisions of paragraph (b) of person who is an employee, agent, consultant, or appointed official of the recipient, or of any or subrecipients which are receiving funds under (d) Exceptions: threshold requirements. recipient, HUD may grant an exception to this section on a case -by -case basis when will serve to further the purposes of the administration of the recipient's progra considered only after the recipient has pr, Upon the written request of the the provisions of paragraph (b) of it determines that such an exception Act and the effective and efficient -a or project. An exception may be )vided the following: EXHIBIT CI Prohibition Against Conflicts of Interest Page 2 of 4 (1) A disclosure of the nature of the conflict, accompanied by an assurance that there has been public disclosure of the conflict and a description of how the public disclosure was made; and (2) An opinion of the recipient's attorney that the interest for which the exception is sought would not Violate State or local law. (e) Factors to be considered for exceptions. In determining whether to grant a requested exception after the recipient has satisfactorily met the requirements of paragraph (d) of this section, HUD shall consider the cumulative effect of the following factors, where applicable: (1) Whether the exception would provide a significant cost benefit or an essential degree of expertise to the program or project which would otherwise not be available; (2) Whether an opportunity was provided for open competitive bidding or negotiation; (3) Whether the person affected is a member of a group or class of low or moderate income persons intended to be the beneficiaries of the assisted activity, and the exception will permit such person to receive generally the same interests or benefits as are being made available or provided to the group or class; (4) Whether the affected person has withdrawn from his or her functions or responsibilities, or the decision making process with respect to the specific assisted activity in question; (5) Whether the interest or benefit was present before the affected person was in a position as described in paragraph (b) of this section; (6) Whether undue hardship will result either to the recipient or the person affected when weighed against the public interest served by avoiding the prohibited conflict; and (7) Any other relevant considerations. iffilt Exhibit CI Prohibition Against Conflicts of Interest Page 3 of 4 Community Development Block Grant Policy Manual I.D. # A-11 (pg. I of 2) TOPIC: CONFLICT OF INTEREST CODED RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY DATE: October 1989 This Conflict of Interest Code is written to comply with Federal Regulations (24 CFR Part 85). These Regulations. "Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments" require that grantees and sub -grantees will maintain a written code of standards of conduct governing the performance of their employees engaged in the award and administration of contracts. 1) No employee, officer or agent of the grantee shall participate in the selection, in the award or in the administration of a contract supported by Federal Funds if a conflict of interest, real or apparent, would be involved. 2) Such a conflict will arise when: i) The employee, officer or agent; ii) Any member of the immediate family; iii) His/Her partners, or; iv) An organization which employs, or is about to employ any of the above has a financial or other interest in the firm's selection for award. 3) The grantee's or sub -grantee's officers, employees or agents will neither solicit nor accept gratuities, favors or anything of monetary value from contractors or parties to sub -agreements except as noted in Section 4. 4) A grantee's or sub -grantee's officers, employees or agents will be presumed to have a financial interest in a business if their financial interest exceeds the following: i) Any business entity in which the official has a direct or indirect investment worth one thousand dollars ($1,000) or more. ii) Any real property in which the official has a direct or indirect interest worth one thousand dollars ($1,000) or more. iffiffil Prohibition Against Conflicts of Interest Page 4 of 4 Community Development Block Grant Policy Manual I.D. # A-11 (pg. 2 of 2) TOPIC: CONFLICT OF INTEREST CODE RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY DATE: October 1989 iii) Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating two hundred fifty dollars ($250) or more in value provided to, received by or promised to the official within 12 months prior to the time when the decision is made. iv) Any business entity in which the official is a director, officer, partner, trustee, employee, or holds any position of management. v) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating two hundred fifty dollars ($250) or more in value provided to, received by, or promised to the official within 12 months prior to the time when the decision is made. 5) For purposes of Section 4, indirect investment or interest means any investment or interest owned by the spouse or dependent child of an official, by an agent on behalf of an official, or by a business entity or trust in which the official, the official's agents, spouse, and dependent children own directly, indirectly, or beneficially a 10-percent interest or more. iffivt EXHIBIT "R" CONSTITUTIONAL PROHIBITION Page 1 of 2 In accordance with First Amendment Church/State Principles, as a general rule, CDBG/ESG assistance may not be used for religious activities or provided to primarily religious entities for any activities, including secular activities. The following restrictions and limitations therefore apply to the use of CDBG/ESG funds. (1) CDBG/ESG funds may not be used for the acquisition of property or the construction or rehabilitation (including historic preservation and removal of architectural barriers) of structures to be used for religious purposes or which will otherwise promote religious interests. This limitation includes the acquisition of property for ownership by primarily religious entities and the construction or rehabilitation (including historic preservation and removal of architectural barriers) of structures owned by such entities (except as permitted under paragraph (j) (2) of this section with respect to rehabilitation and under paragraph (j) (4) of this section with respect to repairs undertaken in connection with public services) regardless of the use to be made of the property or structure. Property owned by primarily religious entities may be acquired with CDBG/ESG funds at no more than fair market value for a non -religious use. (2) CDBG/ESG funds may be used to rehabilitate buildings owned by primarily religious entities to be used for a wholly secular purpose under the following conditions: (i) The building (or portion thereof) that is to be improved with the CDBG/ESG assistance has been leased to an existing or newly - established wholly secular entity (which may be an entity established by the religious entity); (ii) The CDBG/ESG assistance is provided to the lessee (and not the lessor) to make the improvements; (iii) The leased premises will be used exclusively for secular purposes available to persons regardless of religion; (iv) The lease payments do not exceed the fair market rent of the premises as they were before the improvements are made; (v) The portion of the cost of any improvements that also serve a non -leased part of the building will be allocated to and paid for by the lessor; (vi) The lessor enters into a binding agreement that unless the lessee, or a qualified successor lessee, retains the use of the leased premises for a wholly secular purpose for at least the useful life of the improvements, the lessor will pay to the lessee an amount equal to the residual value of the improvements; imp.] EXHIBIT "R" CONSTITUTIONAL PROHIBITION Page 2 of 2 (vii) The lessee must remit the amount received from the lessor under subparagraph (2)(vi) of this section to the recipient or subrecipient from which the CDBG/ESG funds were derived. The lessee can also enter into a management contract authorizing the lessor religious entity to use the building for its intended secular purpose, e.g., homeless shelter, provision of public services. In such case, the religious entity must agree in the management contract to carry out the secular purpose in a manner free form religious influences in accordance with the principles set forth in paragraph (j) (3) of this section. (3) As a general rule, CDBG/ESG funds may be used for eligible public services to be provided through a primarily religious entity, where the religious entity enters into an agreement with the recipient or subrecipient from which the CDRG/ESG funds are derived that, in connection with the provision of such services: (i) It will not discriminate against any employee or applicant for employment on the basis of religion and will not limit employment or give preference in employment to persons on the basis of religion. (ii) It will not discriminate against any person applying for such public services on the basis of religion and will not limit such services or give preference to persons on the basis of religion; (iii) It will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing, and exert no other religious influence in the provision of such public services; (iv) The portion of a facility used to provide the public services shall contain no religious symbols or decorations, other than those permanently affixed to or part of the structure. (4) Where the public services provided under paragraph (j) (3) of this section are carried out on property owned by the primarily religious entity, CDBG/ESG funds may also be used for minor repairs to such property which are directly related to carrying out the public services where the cost constitutes in dollar terms only an incidental portion of the CDBG/ESG expenditure for the public services. ME11 EXHIBIT "S" Page I of 2 Economic Opportunities for Section 3 Residents and Section 3 Business Concerns Sec. 135.38 Section 3 clause. All section 3 covered contracts shall include the following clause (referred to as the section 3 clause): A. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 170lu (section 3) . The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD -assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. B. The parties to this contract agree to comply with HUD#S regulations in 24 CFR part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations. C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers, representative of the contractor's commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. MR EXHIBIT "S" Page 2 of 2 D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135. E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135. F. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. G. With respect to work performed in connection with section 3 covered Indian housing assistance, section 7(b) of the Indian Self - Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian -owned Economic Enterprises. Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b). iffirp, "n CAM OF 9ti CITY / SA / HA / FA MEETING DATE: October 15, 2013 AGENDA CATEGORY: ITEM TITLE: DENY CLAIM FOR DAMAGES FILED BY BUSINESS SESSION: GUY WYMAN WILBOR; DATE OF LOSS — MARCH 22, 2013 CONSENT CALENDAR: 8 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages filed by Guy Wyman Wilbor; date of loss — March 22, 2013. EXECUTIVE SUMMARY: • A claim for damages was submitted by Guy Wyman Wilbor on September 23, 2013. • The claim was forwarded to the City's claims administrator, Carl Warren & Company. • After review, Carl Warren & Company has recommended that the claim be rejected. FISCAL IMPACT: The claim was for $102,000. BACKGROUND/ANALYSIS: The claim is for estimated and future medical bills and general damages resulting from a slip and fall that the claimant states was due to stepping in an algae -laden puddle on the sidewalk. Carl Warren & Company has recommended rejection of the claim. "p ALTERNATIVES: The City relies on Carl Warren to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint, therefore staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/General Services Manager Report approved for submission by: Frank J. Spevacek, City Manager "PI c� OFTL9 CITY / SA / HA / FA MEETING DATE: October 15, 2013 ITEM TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR GOLF AND PARKS/LANDSCAPE MANAGER TO ATTEND PLAYGROUND SAFETY CERTIFICATION DECEMBER 10-12, 2013 IN SAN CLEMENTE, CALIFORNIA RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 9 STUDY SESSION: PUBLIC HEARING: Authorize overnight travel for the Golf and Parks/Landscape Manager to attend Playground Safety Certification Training. EXECUTIVE SUMMARY: • A Certified Playground Safety Inspector (CPSI) for public playgrounds is mandated by the State of California. • The City's Golf and Parks/Landscape Manager has maintained CPSI certification for the past six years. • The current three-year certification will expire in 2014. • The next available training for CPSI certification in southern California is in San Clemente, CA. FISCAL IMPACT: The estimated travel expenditure is $680. The certification will be paid using funds in the Fiscal Year 2013/2014 Parks Travel & Training budget. BACKGROUND/ANALYSIS: The state of California mandates regular playground safety inspections and maintenance of public playgrounds under the direction of a CPSI. For the past six years, the City's Golf and Parks/Landscape Manager has held this certification. He has inspected all of the City's 11 playground sites. His certification will expire in 2014, and the next available training in southern California prior to that date is 120 being provided in December by the National Recreation and Park Association in San Clemente, CA. The program consists of two days of training and a one -day exam. ALTERNATIVES: The City is required to provide monthly inspections and routine maintenance of the City's playground equipment with a certified inspector. If Council determines this function should be outsourced, additional ongoing costs would be incurred. Therefore, staff does not recommend an alternative action. Report prepared by: Steve Howlett, Golf and Parks/Landscape Manager Report approved for submission by: Edie Hylton, Community Services Director ` AI c� OFTL9 CITY / SA / HA / FA MEETING DATE: October 15, 2013 AGENDA CATEGORY: ITEM TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR BUSINESS SESSION: RECREATION SUPERVISOR TO ATTEND CONSENT CALENDAR: 10 MAINTENANCE MANAGEMENT SCHOOL NOVEMBER 4-8, 2013 IN LAKE ARROWHEAD, CALIFORNIA STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Authorize overnight travel for Recreation Supervisor to attend Maintenance Management School from November 4 through November 8, 2013, in Lake Arrowhead, California. EXECUTIVE SUMMARY: • The Pacific Southwest Maintenance Management School offers a two-year certificate program that instructs participants in a systematic approach to resource management. Students will learn to develop effective maintenance management for existing and future facilities, and evaluate service levels and labor costs. • The Recreation Supervisor assists with resource management and this course, along with in -field training, will help in overseeing facility, park, and sports field rentals. • Maintenance Management School is a two-year certificate program divided into two phases. This will be the first year of curriculum. FISCAL IMPACT: The estimated expenditure is $1 ,500. This program will be paid using funds in the Fiscal Year 2013/2014 Travel, Training & Meetings budget. BACKGROUND/ANALYSIS: Pacific Southwest Maintenance Management School is provided by the California Park & Recreation Society. The program consists of five days of educational fPi 161 sessions and group sessions. Shared lodging and meals are offered as part of the registration price. The UCLA Conference Center in Lake Arrowhead, CA is the location for the school and housing for the week. ALTERNATIVES: The City has determined that training staff is important to the effective functioning of the City, therefore staff does not recommend an alternative action. Report prepared by: Robert Ambriz, Jr., Recreation Supervisor Report approved for submission by: Edie Hylton, Community Services Director 123 T4hf 4 4 a" CITY / SA / HA / FA MEETING DATE: October 15, 2013 AGENDA CATEGORY: ITEM TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR BUSINESS SESSION: TRAFFIC SIGNAL TECHNICIAN TO ATTEND TRAINING CONSENT CALENDAR: 11 IN ANAHEIM, CALIFORNIA, OCTOBER 8-10, 2013 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Authorize overnight travel for the Traffic Signal Technician to attend traffic signal controller training to be held October 8-10, 2013 in Anaheim, California. EXECUTIVE SUMMARY: • Each traffic signal in the City has a specialized computer or controller that controls its operation. It is important for the Traffic Signal Technician to know how to program and troubleshoot the controller in order to keep the signal operating safely and efficiently. • The City's Interim Traffic Signal Technician has an opportunity to further develop his skills by attending this advanced training to learn more about operation and programming of the City's traffic signal controllers. • Approval is being sought after the training dates due to the sudden departure of the former Traffic Signal Technician and the need to provide training to the City's Interim Traffic Signal Technician. The timetable did not allow for Council approval prior to the training. • Council approval is required for overnight travel of City staff. FISCAL IMPACT: The estimated total cost for the Traffic Signal Technician to attend this training is $440. Funds are available in the Fiscal Year 2013/2014 budget. 124 BACKGROUND/ANALYSIS: La Quinta has 54 traffic signals located at key intersections throughout the City. They require regular maintenance, which involves upgrades, repairs, and adjustments in order to keep them operating at an optimal level. In coordination with the City's Traffic Engineer, it is the Traffic Signal Technician's job to perform this work and also respond to requests from the public regarding the operation of the City's traffic signals. This training and development opportunity is important given the recent departure of the City's Traffic Signal Technician. The position was reassigned to a Maintenance Worker, who volunteered to learn the duties of Traffic Signal Technician and was cross -trained during the month of September. Signal controllers are complex machines that require extensive hands on training which is fundamental to the Traffic Signal Technician's job. By taking advantage of this free training offered annually by the City's signal controller manufacturer, programming, phase timing, coordination options as well as other essential maintenance and operations tasks will be learned. The training is in Anaheim, California, October 8-10, 2013. ALTERNATIVES: Since this request is being made retroactively, no alternative is recommended. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer M � o� V sy 5. c�tit OF CITY / SA / HA / FA MEETING DATE: October 15, 2013 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: AUTHORIZE CITY MANAGER TO EXECUTE THE SILVERROCK RESORT GOLF CART CONSENT CALENDAR: 12 LEASE GUARANTY AND ADDENDUM STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Authorize the City Manager to execute the Corporate Guaranty of Master Equipment Lease and Non -Appropriation Addendum for the golf carts at SilverRock Resort being leased by Landmark Golf Management. EXECUTIVE SUMMARY: • The Golf Course Management Agreement between the City and Landmark Golf Management requires that all leases and agreements related to the operations at SilverRock Golf Course be approved by the City. • Execution of the Corporate Guaranty and Non -Appropriation Addendum (Attachments 1 and 2) will provide replacement of the golf cart fleet at SilverRock and provide a cost savings compared to the current lease. FISCAL IMPACT: Funding is approved in the Fiscal Year 2013/2014 SilverRock Golf Course Annual Plan. The current lease payments are $11,165 per month. The proposed new lease will reduce the monthly payment to $10,499. BACKGROUND/ANALYSIS: Since the beginning of golf course operations in 2005, Landmark Golf Management has leased the golf cart fleet for SilverRock. The funds for the monthly lease payments are contained in the SilverRock Annual Plan that is approved by City Council each year. The current golf cart fleet is being leased through Wells Fargo for $1 1,1 65 per month and will expire November 1, 2013. Landmark Golf Management has negotiated a new three year lease agreement to replace the 126 existing golf carts beginning December 1, 2013 for $10,499 per month. The useful life for resort golf carts is three years. The golf cart lease agreement is between Landmark Golf Management and Wells Fargo Financial. Wells Fargo is requiring the City to execute the Corporate Guaranty of Master Equipment Lease and Non -Appropriation Addendum in the event that Landmark is no longer the golf course operator. This Lease requires the City to: 1. Sign the Corporate Guaranty Of Master Equipment Lease. By doing so, the City will be responsible for any payments and attorney fees for actions taken against Landmark should they not fulfill the Agreement. Furthermore, the City will waive any claim procedures against Wells Fargo. 2. Sign and date the Non -Appropriations Addendum. This enables the lessee to terminate the lease agreement at the end of the current appropriation period without further obligation or penalty. This can be done only in cases where the lessee is unable to obtain funding for future payment obligations on the lease. As the cost of the golf cart lease is over the City Manager's signing authority, City Council authorization is required. ALTERNATIVES: The golf course operator has researched golf carts and leasing companies and found the golf cart lease through Wells Fargo to be the best product and value for SilverRock. Therefore, staff does not recommend an alternative action. Report prepared by: Steve Howlett, Golf and Parks/Landscape Manager Report approved for submission by: Edie Hylton, Community Services Director Attachments: 1 . Corporate Guaranty of Master Equipment Lease 2. Non -Appropriation Addendum 127 ATTACHMENT CORPORATE GUARANTY OF MASTER EQUIPMENT LEASE Guarantor: City ofLa ita, Guarantor's State of incorporation I Organization: CA Guarantor's Address: 78-498 Calle TaM21co; LaQuunta CA 92253 Master Lease # Lessor: Wells Fargo Financial Leasing, Inc. Master Agreement Date: Lessee: Landmark Golf Management, LC . . .......... its successors and assigns, (i) that all sums now or hereafter due to Lessor from the Lessee under the Lease (including without limitation, lease payments, late charges, taxes, damages, costs, and aftorneys'fees) will be fully paid when and as due, whether by acceleration or otherwise, and (ii) the complete and timely performance by the Lessee of all of its other obligations under the Lease. -Wrwlwh ". MR -Mmml (iii) consent to any assignment of the Lease by the Lessee, its successors and/or assigns, made with or without notice to Guarantor. Guarantor agrees that, in the event of any one or more of the following, neither my obligation to make payments in accordance with the terms f i f or otner person or entity o5ligateo wrin respect to tne Lease, or trom d-Tij co a el been fully satisfied. Guarantor understands and agrees that: (i) this Guaranty will be binding on all obligations incurred under the Lease until Guarantor gives t *V I It 4 t Guarantor hereby acknowledges that it delivered this Guaranty to Lessor, and Lessor accepted the same, at its business office in Polk County, Iowa. Therefore, and for other good and valuable consideration, Guarantor agrees that (I) this Guaranty shall be governed by and interpreted in accordance with the laws of the State of Iowa without regard to Iowa's choice of law considerations, (ii) Guarantor is subject to the personal jurisdiction of the state and federal courts located in the State of Iowa (and to the extent that Guarantor has any rights under state or federal law to contest personal jurisdiction, Guarantor hereby waives all such rights), and (M) any and all legal proceedings arising with respect to this Guaranty, whether brought by Lessor or Guarantor, shall be litigated exclusively in the state and federal courts of Iowa. Guarantor hereby waives its right to a trial by jury in any legal action arising with respect to this Guaranty. Guarantor agrees that Lessor may fill in the Master Lease Number above at any time including after my execution of this Guaranty. This Guaranty contains the entire agreement between Lessor and Guarantor with respect to the subject matter contained herein and may be modified only in a writing signed by an executive officer of Lessor and Guarantor. Guarantor intends that a facsimile of this Guaranty with a facsimile signature hereon shall be treated as an original for all purposes and shall be admissible in court as evidence of this Guaranty. Witness: Guarantor: City of LaQuInta a(n) CA Municipality By: Print: Date: Its: 128 ATTACHMENT 2 Non -Appropriation Addendum Lessee Name: Master Lease Agreement number City of LaQuinta, CA I I This Non -Appropriation Addendum (this "Addendum") is made and entered into effective as of by and between the above -referenced Lessee ("Lessee") and Wells Fargo Financial Leasing, Inc. ("Wells Fargo"). Recitals: Whereas, Lessee and Wells Fargo are parties to the above -referenced Master Lease Agreement (as amended, supplemented, restated or dmi=��Rt migh reement with Qrovisions relative to Lessee's appropriation of funds for Lease Payments, all upon the terms and conditions hereafter set forth; Now, therefore, in exchange for the mutual promises and agreements hereinafter set forth, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and intending to be legally bound hereby, Wells Fargo and Lessee hereby agree as follows: I . Incorporation and Effect This Addendum is hereby made a part of and incorporated into the Master Agreement as though fully set forth therein. As .111M Nall, 2. Definitions. Capitalized terms not otherwise specifically defined herein shall have the same meanings as set forth in the Master Agreement. As used in this Addendum, the following terms shall have the following -described meanings: A. "Non -Appropriation of Funds" means, with respect to a given Lease, any failure of Your governing body or legislature to appropriate funds for the Lease Payments and other amounts due and to become due in a given fiscal year during the Term thereof. B. "Non -Appropriation Notice" means, with respect to a given Lease, a written notice to Us from Your chief legal counsel certifying that (I) a Non - Appropriation of Funds has occurred, and (it) You have exhausted all funds appropriated for the applicable Lease Payments. C. "Lease Related Documents" means, with respect to a given Lease, any related solicitation, request for proposal, bid, contract award, purchase order or other document or specification. 1 Non -Appropriation. To the extent permitted by law, You intend to remit all Lease Payments and other sums due and to become due under each Lease for the full Term thereof, provided funds are appropriated for such purpose. In the event of a Non -Appropriation of Funds, You will have the right to return the affected Equipment (in accordance with the Section 15 of the Master Agreement) and thereafter terminate the applicable Lease as of the ]a - at day of the fiscal year for which such Lease related appropriations were received. No Lease shall constitute an obligation payable in any fiscal year beyond the last fiscal year for which applicable Lease related lunds are lawfully appropriated. In order to invoke Your rights under this provision, You agree, to the extent permitted by law, that at least thirty (30) days prior to the end of the applicable fiscal period, You will provide us with a Non -Appropriation Notice. 4. Additional Representations and Warranties. In addition to the representations and warranties set forth in the Master Agreement, You hereby represent and warrant that the Master Agreement and each Lease: (a) is a valid and legally binding contract, entered into in compliance with all applicable law, including, without limitation, law governing open meetings, public bidding, procurement and appropriations, (b) conforms with, but does not incorporate, the terms and conditions of any applicable Lease Related Documents and is the sole governing contract with respect to the Lease of the Equipment, and (c) constitutes a current expense (not debt under state law) and does not constitute a pledge of Your tax or general revenues. You acknowledge and agree that Lease Related Documents are not a part of the Lease and that the terms and conditions of the Lease supersede and control over any additional or conflicting terms set forth in any Lease Related Documents. 5. Choice of Law, Notwithstanding anything contained in the Master Agreement to the contrary, the Master Agreement and each Lease shall be governed by, construed and enforced in accordance with the laws of the state in which You are located. 6, Miscellaneous. This Addendum, together with the other provisions of the Master Agreement not superseded hereby, constitutes the entire agreement between the parties with respect to the matters addressed herein, and shall supersede all prior oral or written negotiations, understandings and commitments. No modification or addition to this Addendum shall be effective unless it is in a writing signed by Vender and Wells Fargo. Each provision of this Addendum shall be interpreted in such a manner as to be effective and valid under applicable law. You agree that we may insert the Master Agreement number In the space where indicated above at any time, including, without limitation, after Your execution of this Addendum. If any provision of this Addendum Is construed to be prohibited or invalid under applicable law, such provision shall be ineffective only to the extent or such prohibition or invalidity, and without invalidating the remainder of such provision or the remaining provisions of this Addendum. Section headings have been Included for convenience purposes only, and shall not be construed as substantive parts of this Addendum. This Addendum may be executed in one or more counterparts, each of which shall be deemed an original but all of which together will constitute one and the same instrument. A facsimile or other copy of this Addendum shall have the full force and effect of the original. In witness whereof, the parties have executed this Addendum effective as set forth above. Lessee: Co -Lessee: N82MUMMMEM 0 Em Lessor: WELLS FARGO FINANCIAL LEASING, INC, By: Date: NORM By: Name/Title li n*1 OF CITY / SA / HA / FA MEETING DATE: October 15, 2013 AGENDA CATEGORY: ITEM TITLE: APPROVE DEMAND REGISTER DATED BUSINESS SESSION: OCTOBER 15, 2013 CONSENT CALENDAR: 13 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve Demand Register dated October 15, 2013. EXECUTIVE SUMMARY: None. FISCAL IMPACT: Demand of Cash: -- City $ 1,814,724.71 -- Successor Agency of RDA $ 8,909.40 -- Housing Authority $ 2,094.79 -- Housing Authority Commission $ 200.00 BACKGROUND/ANALYSIS: Between City Council meetings, there is a need to pay routine bills in order to avoid late fees being charged to the City, as well as payroll and related payroll taxes. These items are listed below: Warrants Issued: 100900 - 1009221 $ 58,848.60 100923 - 1009481 $ 57,708.83 Voids} $ (0.00) Wire Transfers} $ 378,518.41 `Kit Warrants Issued Continued: P/R 36894 - 368961 $ 153,588.59 P/R Tax Transfers} $ 39,141 .79 100949 — 101035 } $1,138,122. 68 $1,825,928.90 In addition, listed below are the most significant expenditures being paid on the demand registers listed above. Significant Expenditures: Vendor: Arch Insurance Riverside Co. Sheriff Account No.: Amount: Purpose: 401-1862-551 .45-01 $373,587.58 Aug -Adams St. Prj. Various $347,000.1 1 FY12/13 Rate Adj. Employment Dev. Dept. 101-1004-413.27-01 $ 76,695.00 Apr -Jun Benefits Vintage Associates Various $ 40,667.00 Sep -Landscaping Greater PS Convention 101-3007-413.33-04 $ 37,995.00 2" Quarter TOT Discovery Builders CA 101-0000-228-.10-00 $ 36,793.00 Developer Deposit Refund ALTERNATIVES: None. Report prepared by: Sandra Mancilla, Account Technician Report approved for submission by: Robbeyn Bird, Finance Director Attachments: 1 . Wire transfers 2. Demand Register `K1i CITY OF +, QUINTA BANK TRANSACTIONS! • 9/7/13 WIRE TRANSFER- PERS $45,480.91 9/27/13 WIRE TRANSFER - I 9,634.85 9/27/13 WIRE TRANSFER - LQCEA $292.50 10/1 /13 WIRETRANSFER - TSC $906.85 TRANSFER10/2/13 WIRE . . 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U 00 I L.) -1 1� w -1 1-4 I MIR CAM OF 9ti CITY / SA / HA / FA MEETING DATE: October 15, 2013 AGENDA CATEGORY: ITEM TITLE: AUTHORIZE THE CITY MANAGER TO BUSINESS SESSION: TRANSFER UP TO $41 ,431,179 FROM UNDESIGNATED GENERAL FUND RESERVES TO THE CONSENT CALENDAR: 14 SUCCESSOR AGENCY OF THE LA QUINTA REDEVELOPMENT AGENCY STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Authorize the City Manager to transfer up to $41,431 ,179 from undesignated General Fund Reserves to the Successor Agency of the La Quinta Redevelopment Agency. EXECUTIVE SUMMARY: • In early 2011 the former Redevelopment Agency (RDA) repaid $41,378,966 of outstanding loans due to the City of La Quinta (General Fund Loan). • Since 1983, the City authorized various loans from the City's General Fund Reserves to the RDA to construct public facility, infrastructure and workforce housing. • In June 2011, the State Legislature enacted legislation to eliminate redevelopment agencies; said legislation included provisions to allow the State to reverse certain actions and agreements between redevelopment agencies and their sponsoring cities and counties that occurred from January 2011 through June 2011. The California Supreme Court upheld this legislation in December 2011. • The State conducted four audits of the RDA and determined that the General Fund Loan repayment must be reversed and these funds be distributed to the taxing agencies within the RDA's jurisdiction. • The City and the Successor Agency to the former La Quinta Redevelopment Agency (SA) litigated this determination and the Sacramento Superior Court has issued a ruling that supports the State's claim. `«: FISCAL IMPACT: This action would transfer up to $41 ,431,179 from the City's Cash — Unassigned Reserves to the SA; the SA would make this payment. The Unassigned Reserves will be reduced from $45,41 1,1 18 to $3,979,939. However, the City would then receive $2,370,255 from the $41,431 ,1 79 that was distributed to the taxing agencies. The following chart presents the current and post pay out Reserves: City Reserves July 2013 Post Pay Out Non -Cash Prepaid costs 27,481 27,481 Land held for resale 8,320,000 8,320,000 Advances to other funds 15,417,929 15,417,929 Deposits 118,516 118,516 $23,883,926 $ 23,883,926 Cash - Restricted Emergency reserves 18,018,595 18,018,595 Cash flow reserve 3,304,383 3,304,383 Post retirement health benefits 1,258,059 1,258,059 Debt Service 169,631 169,631 $22,750,668 $ 22,750,668 Cash - Unassigned Undesignatedi 45,411,118 6,350,194 $45,411,118 $ 6,350,194 TOTAL $92,045,712 $ 5,9r788 Non -Cash $23,883,926 $ 23,883,926 Cash $ 68,161, 786 $ 29,100,862 Two State agencies, the Department of Finance (DOF) and the State Controller, have audited the RDA's financial transactions. The DOF states that the SA must distribute $41 ,378,966; the State Controller states that this amount may be $41,431 ,1 79. Staff is awaiting receipt of the final State Controller audit to determine which amount is correct. Legislation enacted in 2012 allows the City to reinstate the loans and list their repayment on the Recognized Obligation Payment Schedule (BOPS) to be repaid up to $41 ,431,179 if the Oversight Board to the SA finds that General Fund Loan proceeds were used for legitimate redevelopment purposes. The City will request such reinstatement. Based upon parameters established by the 2012 legislation, this amount should be repaid in 16 years. However, 20 percent or $8.3 million of the total amount must be designated for affordable housing preservation or 147 development. The General Fund reserves would receive $33.1 million in principal and $1 .1 million in interest income from this repayment plan($34.2 million in total) by June 2030. BACKGROUND/ANALYSIS: In 1983, the City created the RDA to correct street and drainage deficiencies, fund economic development initiatives, and fund work force housing development. The RDA actively implemented these initiatives until the Legislature adopted the Governor's proposal to eliminate all redevelopment agencies in June 2011. The purpose was to use funds allocated to redevelopment agencies to help balance the State budget. Since 1983, the City funded various loans to the RDA for these initiatives. The rationale was that is was more cost effective to provide these loans than to raise capital by selling bonds, the City could earn higher interest earnings on these funds, and the City was investing in its future. When the State proposed eliminating redevelopment, the City had $41 ,378,966 in outstanding loans due from the RDA. The chart below presents a summary of the various loans that comprise this amount: $41,378,966 General Fund Loan Proceed Use Amount Purpose Year $15, 603, 548 Cove/Vi I I age Improvements Coved I I age dra i nage October 16, 1990 Museum IVlarch 7, 2000 Coved I I age streets June 20, 2000 Coved I I age uti I i b es June 20, 2000 Eisenhower median June 20, 2000 Eisenhower bridge Apri 11, 2003 Li bra ry Apri 11, 2003 Vi I I age parking lot June 21, 2005 $14,402,418 Property Acquisition 48th/Jefferson - DSUSD/M ra Flores February 22,1991 Hwy 111 commerci a I December 4, 2007 $10,000,000 2009SERAF-paid to schools December 1, 2009 $ 1,100,000 Road Improvements- north of Avenue 50 June 20, 2000 August 6, 2002 $ 273,000 Emergency Drainage Improvements- SRR September 20, 2005 When the Governor proposed to eliminate redevelopment in January 2011, the City and the RDA took measures to repay the General Fund Loan. However, the Legislation that eliminated redevelopment allows the State to reverse this 148 repayment and claim these funds. The State submitted a claim to the SA in May 2013. Staff and legal counsel subsequently met with DOF staff and outlined why these were legitimate, legal loans and not subject to the DOF's claim. The DOF did not agree with staff's arguments and the City and SA elected to litigate this matter. The legislation that eliminated redevelopment designated the Sacramento Superior Court as the only court that could adjudicate disputes regarding this legislation (currently there are 150 law suits regarding redevelopment issues pending before this Court). The Court heard this case in August 2013 and issued a ruling denying the City and SA's claim. The SA has received a demand from the DOF to now pay $41,378,966; the State Controller is completing an audit that identifies a demand of $41 ,431 ,179. Since the final disposition of former RDA properties - SilverRock, Highway 111 and the Village Public Parking Lot - is on hold until at least $41,378,966 is paid, and since the SA cannot invest $9.0 million of RDA 2002 bond proceeds until the $41,378,966 is paid, staff is recommending that the City move forward, transfer these funds to the SA and direct the SA to pay this claim. ALTERNATIVES: The only alternative would entail appealing this pending final Superior Court decision to California Court of Appeals. Staff does not recommend appealing this decision because it is time to more forward and pursue the development of the real property assets previously owned by the RDA, and to rebuild the General Fund reserves. Report prepared by: Frank J. Spevacek, City Manager `« OFTKY' CITY/SA/HA/FA MEETING DATE: October 15, 2013 ITEM TITLE: CLASSIFICATION AND COMPENSATION SYSTEMS — GUIDING FRAMEWORK RECOMMENDED ACTION: No action required. This is an informational item. EXECUTIVE SUMMARY: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: 1 PUBLIC HEARING: • The City's Classification and Compensation Systems are being updated and revised to reflect industry best practices and to accommodate the City's changing needs. • The draft Classification and Compensation Systems Framework document (Attachment 1) outlines a philosophy the Executive Team recommends the City follow as it redefines job classifications, conducts the compensation/salary survey and develops a new performance evaluation system. • The philosophy behind the Framework may be refined and modified as data obtained through the Classification and Compensation study is thoroughly examined and evaluated. • Following Council review of the Framework, staff will initiate the Classification and Compensation activities outlined in it, including: ✓ Assembling Occupational Panels for employee input on proposed broad band classifications; ✓ Refining and placing existing positions into the newly -formed classifications at the appropriate levels; Wit ✓ Seeking out salary data for competitive benchmark positions from various labor markets, both public and private; ✓ Comparing the value of compensation offered in other labor markets with compensation offered to City employees; ✓ Ensuring alignment of market salary data with the City's existing pay structure to maintain equity; ✓ Providing a Total Compensation Statement (that includes the value of salary, health benefits, retirement contributions, workers compensation, disability and Medicare coverage) to employees on an annual basis; and ✓ Creating a mechanism for linking performance to pay, which will include crafting a performance evaluation system and tool that links the City's annual goals and accomplishments with performance expectations. Once staff has completed these activities, the Framework document will be brought back to Council in final form for review and adoption. FISCAL IMPACT: None at this time. BACKGROUND/ANALYSIS: The City has contracted with Fox Lawson & Associates to conduct a Classification and Compensation study that will provide a simplified flexible system that positions the City to be responsive to change. The three major goals of the study are: 1. Develop more broadly defined job categories that place employees who perform similar work into the same group or category, and then further refine those groups based on levels of responsibility; 2. Re-examine the current pay structure by taking into consideration data from both private and public sector markets, and then ensuring the City's pay structure will be equitably aligned. The system will also reward employees who perform at above -standard levels within their respective job categories; and 3. Revise the City's performance evaluation tool to ensure it links annual City goals and the actions needed to accomplish them with expectations for employee performance. W11 Next Steps The proposed Framework outlines the principles to follow when going through the process of defining new classifications, conducting the compensation survey, and then developing the performance evaluation model. Staff will begin refining the classifications based on Occupational Panel input from employees in the next month. After the compensation survey is completed and a performance evaluation model has been developed, the draft Framework document will be revisited and modified accordingly. Staff will then seek Council approval and adoption of the revised Framework into the appropriate sections of the City's existing Personnel Policies. ALTERNATIVES: Based on the expertise and advice of Fox Lawson & Associates as consultants hired to conduct the Classification & Compensation Study, staff does not recommend an alternative. Report prepared by: Terry Deeringer, Human Resources/General Services Manager Report approved for submission by: Frank Spevacek, City Manager Attachment: 1 . Draft Classification and Compensation Systems Framework i 153 CITY OF LA QUI11,TA CLASSIFICAW#M1 I-. C*MPEMSATI#V. SYSTUll F?AMEWORK October 2013 The purpose of the City of La Quinta's (City) classification and compensation system is to support the recruitment, success, and retention of qualified and productive employees and to encourage and reward activities that promote the City's mission, vision and values as a highly performing organization. The City desires to recruit and retain individuals who are customer oriented, demonstrate initiative, are team players, and accept responsibility, authority and accountability for work performance. Once employed, the City believes that incentives are critical if the employees are to be successful in achieving the mission, goals and objectives of the City. The City will offer appropriate developmental and advancement opportunities and recognize performance with incentives for employee success, retention and professional development. The City will administer this in an open, fair, and equitable fashion. GOAL I — ORGANIZE THE WORK To provide for a simplified flexible classification system that defines the general scope and complexity of the work required. The classification system will also facilitate internal equity across all jobs within all departments of the City of La Quinta. Objective I — Broad Class Structure - To establish a classification structure that reflects meaningful and measurable differences in the level of work within each occupational group but maintains the flexibility necessary for employee growth and efficient management. The classification system will consist of broadly defined classes that reflect the essential duties and responsibilities performed by incumbents in each class. This approach will facilitate flexibility in the assignment of duties to individual employees within the job classification. 2. Where practical and feasible within each occupational group, there will be an opportunity for career advancement opportunities. The Rev. 10-7-13 154 differences in job levels will be clearly defined and defensible. Th number of levels will be limited by the compensation at the upp level in order to minimize the degree of compression between t various levels. I Objective 2 — Classification Structure - The classification plan will meet the current needs of the City while providing maximum flexibility to manage and organize the work in a changing environment. urn, E mmm=�• • 1. The existing classification system will -be reviewed to identify current requirements that may inhibit management flexibility. Recommendations will be made to make the system consistent with the City's goals and objectives and will position the City to be responsive to change. 2. The 'class specifications, including the statements of essential duties, minimum qualifications, and physical (ADA) requirements, will be written to reflect the current needs of the City. The goal is to ensure that new hires are qualified and capable of performing the work required. Incumbents who currently do not meet the minimum qualifications will be grandfathered into their current classes. However, any incumbent not meeting the new minimum requirements will be required to acquire the applicable knowledge and/or skills within a reasonable time period so that they will be qualified for their job. Where practical and feasible, the City will work with the employee to identify and obtain the requisite training and or skills. Otherwise, the employee may apply for vacant positions for which they qualify elsewhere in the City or externally. Objective 3 — Reclassification of Jobs - The reclassification process will 4-1 #dministered by the Human Resources Department in an efficient, cost effectiv -responsive, fair, and equitable manner to meet the needs of both the City and i ,mployees. Because the City has adopted the concept of broad j classifications, the number of reclassifications should be minimal since t t'ifferences between classifications will be clearly defined. urn, a -mum m.m. 1. Timetables will be established which will set the time the reclassifications will be reviewed and acted upon. Rev. 10-7-13 195 2. Responsibilities for each step of the reclassification process will be established to include the employee, department head, and the Human Resources Department. 3. Employees will be notified in writing of the results of the reclassification process and the reasons for approval or denial. 4. Employees who are reclassified will not receive any adjustment in their base compensation unless the salary range for the class into which they are reclassified has a minimum salary that exceeds the employee's current salary. Reclassification should not be used to circumvent promotions into a higher job classification. 5. An employee reclassified into a job with a lower maximum rate of pay than the current salary may have his/her salary frozen or y-rated, as appropriate within the personnel policies. Objective 4 — Creation of New Jobs - The classification system will "M responsive to organizational and environmental change through the creation new classes and redefinition of job responsibilities as defined by the City and] 0 - - 0 * of - a MUN7,44-11 The class si2ecifications will be reviewed by the departments periodically to ensure they meet current needs. The Human Resources Department will facilitate the review process. 2. The HR Department will respond to department reguests fo reclassification, and will assist with the revision of class specifications and development of new class specifications within the broad class concept, as necessary to meet the on -going operational requirements of the City. r ltio-IMIMMW 1 .11111 The compensation system will reflect both internal equity and external parity within the various labor markets in which the City must compete. The system will also reward employees who perform at above -standard levels within their respective job class. Objective 1 — Total Compensation - Compensation shall be defined as the value of base compensation (cash), any variable compensation (cash), and employee benefits. The City will evaluate cash compensation and employee benefit! independent of each other although it is the City's policy to achievt Rev. 10-7-13 3 156 market parity for both base pay and employee benefits as outlined in this goal. Objective 2 — Competitive Market & Benchmark Positions - Compensati levels should reflect the multiple labor markets (both public sector and priva 1 sector) in which the City competes. The value of compen nsatiooffered to C' employeeby s shall be consistent with that offered employers with whom the Ci must compete within both the public and the private sectors. 1 Strategies — FLSA Exempt Level 1. For exempt level classes (exempt employees), the labor market will include similar -sized cities (approximately 50%-200% of the City's population size) and other public sector organizations with which the City competes for labor throughout Southern California. Organizations will be similar in character to the City of La Quinta (residential, located within 1-2 hours of a major metropolitan area, resort focused). 2. Private sector data shall also be included for those jobs that exist in the private sector. 3. Public sector data may be obtained either through survey of specific organizations that meet the specified criteria or from published sources where data reflects the defined labor market. Private sector data will be obtained from published sources. Strategies — FLSA Non -Exempt Level 1. For non-exempt level classes, the labor market will include cities and other public and private sector organizations with which the City competes for labor in the Coachella Valley. 2, With this as a general strategy, it is understood that there may be case -by -case instances where the City may look outside this defined labor market (for example, jobs such as those in information technology or recreation) when necessary to achieve recruitment objectives. 3. Public sector data may be obtained either through survey of specific organizations that meet the specified criteria or from published sources where data reflects the defined labor market. Private sector data will be obtained from published sources. Objective 3 — Job Value - Job value will include a combination of extern• market parity analysis and internal job equity. Rev. 10-7-13 197 The • Resources/General Services Manager shall select • •1 evaluation methodology that is appropriate for use with broa classifications as outlined in Goal 1. 1 Objective 4 - Pay Ranges - On average, pay grades/ranges/bands will approximate a target of 2.5% above the median salary identified in the defined labor market for each job as reported in salary survey results in order to recruit and retain qualified employees as outlined in the purpose and philosophy statement. This means that the City, on average, will pay at a level where approximately 47.5% of the labor market will pay more and 52.5% of the labor ♦ will •• less. As a result, some job classifications may •- paid • • • level relative to the market while other jobs may be paid a lower level in relation to the market based on the City's ability to recruit and retain appropriate personnel. Pay range minimums and maximums will be established from survey results. The actual placement for an individual job classification relative to • may • depending on the internal alignment. In • cases, the target percentage will be realized as an average across all positions rather than an absolute percentage for -• particular position. The salary structure will provide sufficient breadth to recognize the increased value to the City based on performance that meets or exceeds standards for the job. Accordingly, range spans will progress from approximately 25-30% to approximately 50-70%, depending on the level of job and salary range for the job classification. 2. Job rate progression between salary ranges will be at least five percent. 3. For all job classifications within the City, the job rate shall be set at the midpoint of the salary range. 4. The length of time for progression from the bottom of the salary range to the job rate of the established salary range will increase as jobs move up the salary grade structure. Progression above the job rate will be based solely on performance that is above standard. Performance rewards may or may not be added to the base compensation. 5. The hiring range will be from the range minimum to the job rate, based on qualifications and dependent on market conditions. Appointment above the job rate, but not to exceed the maximum, will be allowed subject to the approval of the City Manager. The Department Director Rev. 10-7-13 198 shall submit an exception request to the City Manager. The exception request shall include a pay rate recommendation from Human Resources. 6. Funding for all positions shall be at the maximum of the established salary grade for the class. 7. When a market comparison rate for a specific job/class exceeds the defined job rate by at least 15%, a market premium may be applied to the •- job/class and paid to • employees in the job/class who meet the •" requirements for the • (e.g. one engineering specialty within the broader class of engineers). The market premium amount shall be applied to the full salary range for the job/class. The market premium shall be subject to review, no less frequently than every two years, and shall be adjusted as appropriate based on the • review. At such time • the market differential becomes 10% • less, the market premium will be eliminated. 8. When necessary and appropriate, the City may use recruitment and/or retention incentives in order to compete for skills that may be in limited supply and are necessary in order to recruit and/or retain an individual into • position defined • ♦ critical need • the City Manager. The amount of the recruitment and/or retention incentive shall be based on data obtained from survey results. 9. Reclassification/promotion policies will be administered so that resulting salaries are competitive with average salaries in the relevant labor market. Objective 5 — Equity - Classifications for which there is no available market da or are not used in development of the salary structure (e.g., specialized jo without peers in the marketplace) should be placed in the relevant sala structure based upon their internal relationship with other classes within t occupational group as determined through a standardized job evaluati process that is appropriate for use with a broadly based job classificati structure and system. IN 111111111111 1. The compensation structure will be based on market salary data for benchmark job classifications compiled through a sala[y suDLey. 2. Placement of individual job classifications within the overall salary grade structure will be based on their relative internal value using a Rev. 10-7-13 6 159 Vogt 0 M�MOIOMMMMJMI Objective 6 - Total Compensation Value - Because compensation includ'M base pay, employee benefits, and variable compensation, employees need be fully informed regarding their compensation and benefits. I 1. The City shall annually issue a statement to all employees reflecting the fotal value of the compensation and benefits package. *bjective 7 - Performance Pay - The City intends, over a multi -year period, t* base salary advancement on successful performance in the job class as ,Oetermined through a valid job related performance appraisal system that can be used to guide compensation decisions, either in part or in whole. 773M. 0 a - 0 'a 1. Options for consideration include a mulfi-year phase in whereby performance evaluations conducted during the first 1-2 years would not be used to impact compensation. Once the performance management ;ystem and process have been implemented and a reasonabla implementation period has elapsed, performance evaluations shall become the primary basis for awarding increases in compensation. 2. Employees who are hired below the job rate and have satisfactory performance should be eligible to receive a salary increase following completion of an initial employment period that will be established for each job classification. Thereafter, any salary increases should be granted annually, assuming 12 months of continuous full-time service within the same position and satisfactory performance. 3. Employees should receive salary increases until they reach the job rate of the salary grade for successful performance. Employees who perform at less than standard/successful should not receive any in -range adjustment. 4. Advancement beyond the job rate should be based solely on performance that exceeds defined standards or expectations for incumbents in the job class. 5. Employees whose performance exceeds the standard for the job class shall be eligible for a performance rewards. 6. Salary advancement shall be granted to those employees whose above standard performance is on -going and their long-term Rev. 10-7-13 160 performance indicates that such above standard performance is the norm. For those employees who demonstrate above standard performance for a single year but prior years' performance has been at standard, the employee will receive a performance reward that will not be added to the employeesbase pay for subsequent years. Employees are only eligible for one "add to base pay" performance reward in any two-year period. Where necessary and appropriate, skill and/or competency based pay may exist in lieu of specific performance criteria. Note: The goals, objectives and strategies set forth in this document are subject to budgetary limitations. Nothing contained herein is to be construed as a binding contract. Rev. 10-7-13 16 I o� u,tcv � o� V s y ,rY c�tit OF CITY / SA / HA / FA MEETING DATE: October 15, 2013 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: COACHELLA VALLEY IHUB ACCELERATOR NETWORK PROJECT OVERVIEW CONSENT CALENDAR: STUDY SESSION: 2 PUBLIC HEARING: RECOMMENDED ACTION: Receive and file report on the Coachella Valley iHub/Accelerator Network Project and provide direction to staff. EXECUTIVE SUMMARY: • The Coachella Valley Economic Partnership (CVEP) and the University of Redlands were awarded a $200,000 federal planning grant to support the development of a Coachella Valley advanced manufacturing innovation center or "hub" ("iHub"). • These grant funds will assist CVEP in creating economic development strategies that recognize the Coachella Valley's advantages as a place to do business utilizing technology and supporting the creation of a manufacturing accelerator program in the Eastern Coachella Valley. • In order to utilize the grant funds, receive $200,000 in local matchin support the planning initiative. FISCAL IMPACT: g the granting agency requires CVEP to funds from regional stakeholders to Should the City Council elect to provide funds for this effort, staff will bring forth an item for consideration at the November 19t" meeting based upon Council's direction. CVEP is requesting funding from regional stakeholders. The City is not expected to match all of the planning grant amount. i "M BACKGROUND/ANALYSIS: CVEP received the planning grant under the Investing in Manufacturing Communities Partnership (IMCP). The IMCP is a U.S. Economic Development Administration initiative to increase manufacturing and help cultivate an environment for businesses to create well -paying manufacturing jobs in regions across the country. There are two phases to the grant process. First, engage in a planning effort and secure local matching funds. Second, up to $25 million is available to implement the strategies developed during the planning effort. The second phase will also require local matching funds. CVEP's objective is to develop a Coachella Valley Advanced Manufacturing Hub. The Hub Accelerator Project is designed to create a region that is globally competitive; retain and expand investment in manufacturing; and spur international trade in the Coachella Valley. With technology like a Geographic Information System, CVEP will develop a business accelerator map to identify the areas of manufacturing opportunity in the region. Other elements of their effort include. • Develop workforce development strategies • Identify infrastructure improvements required • Explore methods to attract private investment • Produce business operation plans for the Coachella Valley i-Hub Accelerator Network • Create other partnership opportunities Report prepared by: Chris Escobedo, Assistant to City Manager Report approved for submission by: Frank J. Spevacek, City Manager `W Reports/ Informational Items: 20 Report to La Quinta City Council Palm Springs International Airport Commission Meeting September 18, 2013 Budget: The final numbers for the fiscal year were submitted to the Commission. There were two points discussed: 1. The car rental tenants estimate their annual airport fees each year and pre- pay them. At yearend, the actual fees are calculated, and the difference is charged, or credited, as is appropriate. This year, the car rental companies were credited $400,000 more than was expected. As the new tenant agreements will be negotiated next year, the staff plans to attempt preventing annual surprises, and reducing variations, by accruing fees monthly and adjusting as required. 2. Even with this unexpected credit, the airport exceeded its goal of $6.5 - 7million by ending the year with $7.13 million in unrestricted cash. Passenger Activity: Activity for August was up 1 % from last year. Airlines Incentive Program: Two years ago, the Commission approved an incentive plan to expand the number of routes and the number of flights being offered by the airlines. This has been highly successful, and $800,000 of the total $1,000,000 has been awarded. These funds must be used by the airlines for advertising and promoting additional routes and flights to Palm Springs. Awards are not paid in advance, and the airlines must qualify weekly by reviewing progress with airport management. This month, the Commission is recommending two new awards: 1. Delta Airlines: Two awards are recommended for a total of $100,000: a. Delta is expanding flights to Minneapolis. They are going from weekly flights to MSP (Delta hub) to daily flights. b. Flights from Palm Springs to Salt Lake City will increase from 2 flights per day to 3 flights. Although not qualifying for award actions, Delta is adding weekly flights to Atlanta as well. 2. Sun Country Airlines: The Commission recommended awarding $50,000 to Sun Country for expanding its service to Minneapolis. Flights will go to 8 flights per week vs. 2 — 5 flights per week last year. TSA Administration Office Space Lease Extension: The TSA leases 6653 sq. ft. of office space from the airport on a 10-year lease. The Commission considered and recommended a new agreement. Under the new agreement, the new lease rate is increased by 8.5% for the first 5 years, and a further 10.8% for the second 5 years. General: 1. Organization: There have been two Operations Supervisors in the past. Because the Operations Department works 4 ten-hour shifts, it is difficult to schedule 24/7 coverage. The Staff has added a third supervisor to enable more effective scheduling. 2. Tower: The new tower is fully operational, and the opening ceremony is tomorrow, September 19. 3. Apron Restoration: This is on schedule, and on budget. 4. AOPA Convention: The new management of AOPA has decided to cancel next year's national convention at Palm Springs, as part of their strategy to move to regional conventions. While this is seen as a big loss, Palm Springs has a good chance of being awarded the regional convention, and is entitled to cancellation charges. 5. TSA baggage handling system: Plans are underway for the new automated in -line baggage handling system. This will put Palm Springs Airport in the lead of the movement to the implementation of automated baggage handling systems. The Palm Springs City Council did not meet in August, so there are no actions to report. The next Commission meeting will be October 16, 2013. Submitted: Robert G. Teal, Commissioner Palm Springs International Airport Email: bob teal.us.com Phone: 760-899-4171 i REPORTS AND INFORMATIONAL ITEM: 21 ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES MONDAY, SEPTEMBER 18, 2013 CALL TO ORDER A special meeting of the La Quinta Architectural and Landscaping Review Board was called to order at 10:03 a.m. by Planning Manager David Sawyer. Planning Manager Sawyer led the Board into the Pledge of Allegiance. PRESENT: Board Members Richard Gray and Ray Rooker ABSENT: Board Member Kevin McCune STAFF PRESENT: Planning Manager David Sawyer, Principal Planner Wally Nesbit, Associate Planner Jay Wuu, and Secretary Monika Radeva PUBLIC COMMENT - None CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Board Members Gray/Rooker to approve the Architectural and Landscaping Review Board Minutes of August 21, 2013, as submitted, with the following additions: Page 3, Paragraph 5 shall read: "Board Member Rooker suggested the color of the building be changed to something more vibrant in order to draw attention to it, and a stronger architectural style be used to make the building stand out. " Page 4, Paragraph 1 shall be added: "Board Member Rooker suggested landscaping be added in the area between the proposed building and the existing post office. " AYES: Board Members Gray and Rooker. NOES: None. ABSENT: Board Member McCune. ABSTAIN: None. ARCHITECTURAL AND LANDSCAPING SPECIAL MEETING REVIEW BOARD MINUTES 1 SEPTEMBER 18, 2013 `DIV BUSINESS SESSION 1. Site Development Permit 2013-929 submitted by Monterra Properties, LLC. for consideration of architectural and landscaping plans for Monterra (TR 32742), a 14-acre tract, consisting of 40 single-family residential lots. Location: Monroe Street between Avenue 54 and Airport Boulevard. Associate Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Mr. Mark Ladeda, President of Desert Coastal Developers, La Quinta, CA, introduced himself as the developer of the project, gave a brief description of the proposed residential development, and answered the Board's questions. Board Member Rooker provided the following suggestions for consideration by the Planning Commission: • Enhanced front door walkway separate from the driveway • Locate a single monument sign within a central island of the driveway instead of the two proposed signs on both sides • Additional use of color in the proposed landscaping palette Motion — A motion was made and seconded by Board Members Rooker/Gray recommending approval of Site Development Permit 2013-929, as submitted with staff's recommended conditions of approval and the addition of a condition requiring the adjustment of the location of the side wall to facilitate use of the golf cart space for Plan No. 1 . AYES: Board Members Gray and Rooker. NOES: None. ABSENT: Board Member McCune. ABSTAIN: None 2. Site Development Permit 2013-924 and Tentative Tract Map 36537 submitted by Wayne Rembold, Rembold Companies, for the consideration of architectural and landscaping plans for the Signature at PGA West, a 230- unit residential complex of single-family detached and attached units. Location: within the PGA West development, along the north and east side of PGA Boulevard, west of the Stadium Clubhouse on the former PGA West Resort core site. ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES 2 SPECIAL MEETING SEPTEMBER 18, 2013 iff- A Principal Planner Wally Nesbit presented the information contained in the staff report, a copy of is is on file in the Community Development Department. Mr. Steven Ford, Development Director with Signature Development Services, Palm Desert, CA, introduced himself, gave an overview of the proposed development, explained the golf cart route, and answered the Board's questions. Mr. Mark Kiner, AIA, Senior Vice President with Bassenia / Lagoni Architecture Planning Interiors, Newport Beach, CA, introduced himself, explained the proposed color palette and concrete tile roof, and answered the Board's questions. Motion — A motion was made and seconded by Board Members Gray/Rooker recommending approval of Site Development Permit 2013-924 and Tentative Tract Map 36537 as submitted with staff's recommendations, and an amendment to Condition of Approval No. 8 removing the specific reference to "Mission clay tiles." AYES: Board Members Gray and Rooker. NOES: None. ABSENT: Board Member McCune. ABSTAIN: None. 0 A joint meeting between the Planning Commission and the Architectural and Landscaping Review Board has been tentatively scheduled for October 22, 2013, at 6:00 p.m. There being no further business, it was moved and seconded by Board Members Gray/Rooker to adjourn this meeting at 11:12 a.m. AYES: Board Members Gray and Rooker. NOES: None. ABSENT: Board Member McCune. ABSTAIN: None. Respectfully submitted, HO ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES I nnwx�� f[: REPORTS AND INFORMATIONAL ITEMS: 22 PLANNING COMMISSION MINUTES TUESDAY, SEPTEMBER 24, 2013 CALL TO ORDER A regular meeting of the La Quinta Planning Commission was called to order at 7:02 p.m. by Chairperson Barrows. PRESENT: Commissioners Weber, Wilkinson, Vice Chair Wright, and Chairperson Barrows ABSENT: None STAFF PRESENT: Community Development Director Les Johnson, Planning Manager David Sawyer, Principal Engineer Ed Wimmer, Associate Planner Jay Wuu, and Secretary Monika Radeva Commissioner Weber led the Commission in the Pledge of Allegiance. APPOINTMENT OF OFFICERS 1 . Appointment of Planning Commission Chairperson Chairperson Katie Barrows was nominated and approved for the position of Chairperson. Unanimously approved. 2. Appointment of Planning Commission Vice -Chairperson Vice Chairperson Robert Wright was nominated and approved for the position of Vice Chairperson. Unanimously approved. PUBLIC COMMENT - None CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Motion — A motion was made and seconded by Commissioners Wright/Wilkinson to approve the Planning Commission Minutes of August 27, 2013, as submitted. AYES: Commissioners Weber, Wilkinson, and Vice Chair Wright. NOES: None. ABSENT: None. ABSTAIN: Chairperson Barrows. PLANNING COMMISSION MINUTES 1 SEPTEMBER 24, 2013 `r[t PUBLIC HEARINGS 1. Specific Plan 2004-074, Amendment No. 2, and Site Development Permit 2006-872, Amendment No. 1, submitted by IOTA Griffin, LLC. proposing to construct an approximately 10,000 square -foot clubhouse, parking areas, and recreational amenities for the Griffin Ranch residential community. Location: Lot No. AW of Tract 32879 — Griffin Ranch — southeast corner of Madison Street and Avenue 54. Associate Planner Jay Wuu presented the staff report, a copy of which is on file in the Community Development Department. Chairperson Barrows declared the PUBLIC HEARNG OPEN at 7:1 2 p.m. Public Speaker: Mr. Paul DePalatis, AICP, Director of Planning with MSA Consulting, Inc., Rancho Mirage, CA — introduced himself, gave an overview of the proposed project and expected timeline of build -out, and answered the Commission's questions. Public Speaker: Mr. Tim Jachlewski, President of In -Site Landscape Architecture, Inc., San Diego, CA — introduced himself, noted the recreational facilities for the Clubhouse included a golf course, putting green, dog -park, event lawns, pedestrian walkways, etc., and answered the Commission's questions. Public Speaker: Mark Longstaff, Architect with McKinley Associates, San Diego, CA — introduced himself, stated that the proposed plans had been unanimously approved by all residents, enumerated some of the proposed facilities, and answered the Commission's questions. Public Speaker: Mr. George Batavick, President of Griffin Ranch Homeowners Association and homeowner, Griffin Ranch, La Quinta, CA — introduced himself, spoke in favor of the project, and noted that the Association unanimously supported the proposed plans. Chairperson Barrows declared the PUBLIC HEARING CLOSED at 7:24 p.m. Motion — A motion was made and seconded by Commissioners Wilkinson/Wright to adopt Resolution 2013-015 approving Specific Plan 2004- 074, Amendment No. 2, as submitted with staff's recommendations. Motion passed unanimously. PLANNING COMMISSION MINUTES 2 SEPTEMBER 24, 2013 ME Motion — A motion was made and seconded by Commissioners Wilkinson/Weber to adopt Resolution 2013-016 approving Site Development Permit 2006-872, Amendment No. 1, as submitted with staff's recommendations, and the addition of Condition of Approval No. 82: "82. All water features shall be in accordance with LQMC Section 8.13 (Water efficient Landscape)" Motion passed unanimously. 2. Village Use Permit 2012-045 submitted by Tower Energy Group proposing to expand the Village Market. Two existing buildings will be demolished and replace with an approximately 4,700 square -foot building. Location: southwest corner of Avenida Bermudas and Avenida Montezuma. Associate Planner Jay Wuu presented the staff report, a copy of which is on file in the Community Development Department. Chairperson Barrows declared the PUBLIC HEARNG OPEN at 7:43 p.m. Public Speaker: Mr. Tim Rogers, Owner of Tower Energy Group, La Quinta, CA — introduced himself, asserted that the wall of the post office building will be adequately landscaped, explained the reasoning behind the proposed parking, and answered the Commission's questions. Chairperson Barrows declared the PUBLIC HEARING CLOSED at 7:46 p.m. Motion — A motion was made and seconded by Commissioners Weber/Wright to adopt Resolution 2013-017 approving Village Use Permit 2012-045 as submitted with staff's recommendations. Motion passed unanimously. BUSINESS SESSION — None CORRESPONDENCE AND WRITTEN MATERIAL — None COMMISSIONER ITEMS 1. Report on City Council meetings of September 3 and 17, 2013. 2. City Council will be conducting interviews to fill the vacant Commissioner position on October 1 , 2013. PLANNING COMMISSION MINUTES 3 SEPTEMBER 24, 2013 1061 3. A joint meeting between the Planning Commission and the Architectural are Landscaping Review Board has been tentatively scheduled for October 2 2013, at 6:00 p.m. I 51 IM 1 6 a - Respectfully submitted, MONIKA RADEVA, Secretary City of La Quinta, California PLANNING COMMISSION MINUTES 4 SEPTEMBER 24 173 DEPARTMENT REPORT: 3A [001107:3: 1Sol &I CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING OCTOBER 16 OVERSIGHT BOARD MEETING OCTOBER 19 SPECIAL COUNCIL MEETING - RETREAT OCTOBER 21 EMPLOYEE RECOGNITION BANQUET NOVEMBER 2 DOCUMENT SHRED DAY NOVEMBER 5 CITY COUNCIL MEETING NOVEMBER 6 OVERSIGHT BOARD MEETING NOVEMBER 1 1 CITY HALL CLOSED -- VETERANS DAY NOVEMBER 19 CITY COUNCIL MEETING NOVEMBER 20 OVERSIGHT BOARD MEETING NOVEMBER 28 & 29 CITY HALL CLOSED - THANKSGIVING AND DAY AFTER DECEMBER 3 CITY COUNCIL MEETING DECEMBER 4 OVERSIGHT BOARD MEETING DECEMBER 17 CITY COUNCIL MEETING DECEMBER 18 OVERSIGHT BOARD MEETING DECEMBER 21 HOUSEHOLD HAZARDOUS WASTE DAY DECEMBER 24 CITY HALL CLOSES AT NOON DECEMBER 25 CITY HALL CLOSED CHRISTMAS DECEMBER 31 CITY HALL CLOSES AT NOON 174 OCTOBER 2013 Sep 2013 1 2 3 4 5 S M T W T F. SCity Council 10:OOAMALRC 1 2 3 4 5 6 7 Meeting 2:00 PM Oversight 8 9 10 11 12 13 14.: Board - 15 16. 17 18 19 20 21 . 22 23 24 25 26 27 28 29 30 6 7 8 9 10 11 12 9:30AM CVAG 7:00 PM g=AMRiv. Ct. 11:00 AM CVAG Transportation - Planning Transportation- Converstation- Evans Commission Henderson Evans 4:00 PM 12:00 PM Energy! Investment Environental - Advisory Board Evans 13 14 15 16 17 18 19 10:00AMPub. City Council B:OOAMCV 3:00PM 9:OOAM City Council Safety - Meeting Economic Ptnr - Historic Convention & Retreat Henderson Franklin Visitors Preservation Bureau -Evans 3:00 PM Mtns, 10:00AM CVAG Conservancy - Homeless - Osborne Franklin 5:30 PM 2:00 PM Oversight Board - Community Services 20 21 22 23 24 25 26 5:30 PM 7:00 PM 12:00 PM Sunline - Employee Planning Adolph Recognition Commission Banquet 27 28 29 30 31 Nov2oi3 4:30 PM Exec. Cmte. -AdolphS M T W T F S 1 2' 3 4 5' 6 7 8 9 10- 11 12 13 14 15 16 17 18 19: 20 21: 22 23 24. . 25 .26 27 28': 29 30 Halloween 175 NOVEMBER 2013 3 4 5 6 7 8 Daylight 9:30AMCVAG City Council 10:OOAMALRC Savings Time Transportation - Meeting 2:00 PM Oversight Ends Evans Board - 10 11 12 .13 14 15 10:00AMPub.Safely - - 7:00PM 9:00AMRiv.Ct. 11:00AMCVAG 9:OOAM Henderson Planning Transportation- Converstation- Convention & 3:00 PM Meis. Commission Henderson Evans Visitors Conservancy- Franklin Bureau -Evans 4:00 PM 12:00 PM Energy I Investment Environental- 5:3o PM Community Advisory Board Evans Services CITYHALLCLOSFD _ VETERANS DAY 17 18 19 20 21 22 City Council b:ooAM cV 3:00 PM Meeting g 'Economic Ptnr- Franklin HIStOfiC Preservation 10:DOAM CVAG Homeless - Osbome 2:00 PM Over5ighl Board - 2 7:00 AM -11:00 AM Document Shred Day L 16 23 30 DECEMBER 2013 1 2 3 4 S 6 7 9:30 AM CVAG City Council 10:00 AM ALRC Transportation - Meeting Evans 2:00 PM Oversight Board - 8 9 .10 11 12 13 14 10:00AMPub. 7:00PM 9:OOAM Riv. Ct. 11:00AMCVAG Safety- Planning Transportation- Converstation- Henderson Commission Henderson Evans 3:00 PM Mtns. 4:00 PM 12:00 PM Energy/ Conservancy - Investment Environental - Franldin Advisory Board Evans 5:30 PM Community Services 15 16 17 18 19 20 21 City Council 8:00 AM CV 3:00 PM 9:00 AM 9:00 AM -2:00 Meeting Economic Ptnr- Franklin Historic Convention & PM Preservation Visitors Household 14:00AM CVAG Bureau -Evans Hazardous Homeless - Osbome Waste Day 2:06 PM Oversight Board - 22 23 24 25 26 27 28 4:30 PM Exec. 7:00 PM 12:00 PM Sunline - Cmte. -Adolph Planning Adolph Commission CITY HALL CL08ESAT NOON CITY HALL CLOSED C H RISTMAS 29 30 31 Nov 20.1.3 .: ]an 2014 CITY HALL S M T -W T F S S M T W 'T F S CLOSESAT NOON 1 2 1 i 2 3 4 3 4 5 6 7 8 9 5: 6 7 8 ..9 10 11 10 11 12 13 14 15 16 12 13 14 15 16 17 18 17` .18. 19.20 21. 22 23 1.9 20 21 22 .23.24.25 . NEW YEARS EVE 24 25 26 27 28 29 30 ::.2.6.27. 28 29 30 31 177 DEPARTMENT REPORT: 3B �z U rt.Gy , 94��v OF TO: The Honorable Mayor and Members of the City Council FROM: Susan Maysels, City Clerk DATE: October 15, 2013 SUBJECT: Set Date for Annual Police Volunteers' Dinner For many years, the City has honored Police volunteers with a recognition dinner. Funds for the event ($2,000) were approved as part of the 2013/14 Police Department budget. Traditionally, the event is held in November. Taking into account Council's meeting schedule, and allowing time to coordinate the event, the following dates are offered for your consideration: Tuesday, November 12, 2013 Wednesday, November 13, 2013 Thursday, November 14, 2013 Staff will proceed with arrangements immediately following your selection. 178 `vit Department Report: 4 III y c7�' TO: Honorable Mayor and Members of the City Council FROM: Les Johnson, Community Development Director DATE: October 15, 2013 RE: COMMUNITY DEVELOPMENT DEPARTMENT REPORT — SEPTEMBER 2013 Attached is data for the Planning, Building, and Code Compliance Divisions for the month of September 2013: • Exhibit A — Planning Division monthly reports outlining the 18 new cases in process by staff and 21 plan checks. • Exhibit B — Building permit statistics showing year-to-date building permits issued and building permit valuation. Year -to -Date 2013 2012 Building Permits 1171 1057 Issued Total Valuation $40,282,150.00 $44,663,797.00 (dollars) • Exhibit C — Code Compliance statistical report showing 70 initiated cases, 55 completed cases, and 76 garage sale permits processed. • Exhibit D — Animal Control statistical report identifying that 141 cases were handled by the division. 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8 (Inter.) 33 36 -31 81 7 Karate/Taekwondo 9 & up 18 28 -101 7 Totals 87 99 -12 +32 29 2013 2012 2013 2012 Participants Participants Variance Meetings Meetings Special Events 9/1 1 Memorial - Candlelight Vigil 65 35 30 1 1 Totals 65 35 301 1 1 2013 2012 2013 2012 Participants Participants Variance Meetings Meetings Sports Open Gym Basketball 112 94 18 8 1 1 Open Gym Volleyball 80 92 -12 4 4 Nature Walk 12 91 31 11 1 Y-Rookies Soccer 25 35 -101 11 1 Totals 229 230 -11 141 17 Community Services Totals 1 3811 3641 171 471 47 `11 Community Services Department Monthly Revenue Report for September 2013 Monthly Revenue - Facility Rentals 2013 2012 Variance Library $ - $ 50.00 $ (50.00) Museum $ - $ 150.00 $ (150.00) Senior Center $ 2,069.00 $ 1,237.50 $ 831.50 Parks $ 930.00 $ 215.00 $ 715.00 Sports Fields $ 980.00 $ 1,104.00 $ (124.00) IMonthly Facility Revenue $ 3,979.00 $ 2,756.50 $ 1,222.50 Monthly Revenue Senior Center* * $ 2,396.00 $ 2,746.50 $ (350.50) Community Services* $ 4,756.00 $ 5,839.00 $ (1,083.00) Total Revenue $ 7,152.00 $ 8,585.50 $ (1,433.50) Revenue Year to Date Facility Revenue $ 9,484.00 $ 5,296.50 $ 4,187.50 Senior Center $ 5,743.00 $ 5,074.50 $ 668.50 Community Services $ 12,250.00 $ 16,220.00 $ (3,970.00) Total Revenue to Date $ 27,477.00 1 $ 26,591.00 1 $ 886.00 **Duplicate Bridge offered in September 2012. *More leisure enrichment classes offered in September 2012. `Py Senior Center Program Report for September 2013 Participation Participation Variance Meetings Meetings 2013 2012 2013 2012 Senior Activities Computer Lab 33 0 33 19 0 Monthly Birthday PartV 30 35 -5 1 1 Movie Time 46 28 18 4 4 Putting Action & Wii Bowling 32 40 -8 8 8 Quilters 30 31 -1 4 4 Tai Chi Arthritis 45 0 45 7 0 Tai Chi Chuan 47 0 47 7 0 Ukulele Pla ers 34 36 -2 4 5 Senior Activity Total 297 170 127 54 22 Senior Leisure Classes/ Programs Bridge: Social & Party 64 183 -119 6 13 Exercise (Morning Workout) 24 28 -4 11 11 Jewelry Making 16 0 16 4 0 Luncheon: International (congregate meal program) 75 69 6 1 1 Mah Jonaa 28 28 0 4 5 Mat Pilates 14 8 6 11 11 Social Dance Fusion 10 7 3 2 4 Zumba Gold 6 0 6 12 0 Senior Leisure Classes Total* 237 323 -86 51 45 Total Senior Activities/Programs 534 493 41 105 67 Senior Social Services Cool Center 78 33 45 20 14 FIND 171 185 -14 4 5 HICAP/Legal/Notary 9 5 4 4 2 LIHEAP (Riv. Co. Rep. present) 12 11 1 1 1 LIHEAP Office Processing 12 0 12 0 6 Alzheimer's Group 4 0 4 2 0 Bereavement Group 8 0 8 2 0 Care Pathways 8 0 8 2 0 Volunteers 32 27 5 n/a n/a TOTAL SENIOR SERVICES 334 261 73 35 28 SENIOR CENTER TOTAL 1 8681 7541 1141 1401 95 `X Community Services Updates For September 2013 The Adopt -A -Park Program has received inquiries and two community groups and one individual have volunteered for this opportunity. The Family YMCA of the Desert at Vista Dunes has adopted Adams Park. The La Quinta High School ROTC has adopted La Quinta Park. A Cove resident has adopted the Bear Creek Trail and Fred Wolff Nature Preserve. These volunteers will provide service to each of these facilities for the better enjoyment of all users. The Community Services Department is still accepting applications for the Adopt -A -Park Program. The lake aeration, bio-filter, circulation, and center fountain systems are all functioning following the recent restoration of the Civic Center Campus Lake. The water clarity continues to improve weekly as the systems continue to function. Staff is still waiting for the ozone system to be installed. This system is custom made for its application and will provide treatment for algae without needing chemicals. Once the ozone system is installed and functioning, staff will have the fish relocated from the upper lake back to the main lake. Water from the August 25, 2013 rain storm had undermined a section of sidewalk behind the Library. A local contractor was hired to remove the 30 foot long section and install a new sidewalk. The sidewalk repair did not block any access into the Civic Center Campus. La Quinta Community Fitness Center Counts for September 2013 Day Memberships Sold Rubys Sold Sapphires Sold Diamonds Sold Walk-ins Sold Daily Counts Daily Totals 1 0 2 0 3 10 154 164 4 7 8 153 168 5 9 6 133 148 6 6 1 124 1 3 1 7 1 1 53 55 8 0 9 3 6 146 155 10 s 2 150 157 11 11 1 3 141 156 12 6 7 96 109 13 s 105 113 14 1 51 52 15 0 16 s 154 159 17 10 1 159 1 70 18 11 2 155 168 19 s 2 136 146 20 4 3 120 127 21 5 1 53 59 22 0 23 3 4 145 152 24 s s 140 150 25 7 3 151 161 26 2 147 149 27 6 1 103 110 28 2 z 43 47 29 0 30 s 3 177 188 31 0 AVG 6.13 1 0 0 3.15 124.54 89.476'' TTL 141 1 0 0 63 2989 3194 The Gems symbolize the Wellness System Fees Ruby Level = $50.00 (Self -Directed Program; One Year -Key Use) Sapphire Level = $175.00 (All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Diamond Level = $295.00 (All Ruby and Sapphire Level Benefits; Three Additional • Members Sold is the # of memberships sold that day. • Walk-ins are people without membership cards that are paying a daily $5 fee. • Daily counts are the # of Members coming into the center that have had their • The totals at the end of each row is the total of all of the above transactions for the day. 4.3 DEPARTMENT REPORT: 5B P MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: October 15, 2013 RE: QUARTERLY MARKETING REPORT Per the City's contract with FG Creative, Inc., and Graphtek Interactive, the first Quarterly Marketing Report for Fiscal Year 2013/14 is attached. `RR `RYA First Quarter Report of Fiscal Year 2013/2014 Implemented by FG Creative, Inc. (FG) and Graphtek Interactive (GI) FG - Traditional Marketing (Print/Radio) Palm Springs Life Advertorial: Coordinated with staff to outline projects to showcase in the October "Progress" edition of Palm Springs Life Magazine. FG wrote a four page advertorial of development projects, community programs, special events, and City Hall improvements. The advertorial is also featured in a separate publication of Palm Springs Life magazine called "Vision" which highlights local business people, non-profit agencies, and each Coachella Valley city. Advertorial Copy & Ad Design: Promotional pieces we created for LA Magazine and the 2013 Coachella Valley Economic Partnership (CVEP) Annual Summit. • LA Magazine included both print and e-mail marketing strategies in which La Quinta was promoted as a top travel destination (Attachment 1) • The CVEP Annual Summit ad highlighted La Quinta as an ideal community for starting and/or expanding a business. (Attachment 2) Press Releases: Press releases were created and distributed to local news agencies for the following events: • Washington Street sinkhole road closure • Construction at the Washington / Highway 1 1 1 intersection Digital Transition: FG coordinated with GI to transfer the digital files, online resources, and social media management as part of the City's Professional Services Agreements (PSA) with FG and GI respectively. GI - Digital Marketing (Web/Social Media) PlaylnLaQuinta.com Website: The City's tourism website PlaylnLaQuinta.com is undergoing a major re -design. The website will feature a visually pleasing, graphic rich user display with links to Hotels, Restaurants, Things to do, Shopping, and Recreation. The site showcases "Signature Events" that happen in and around La Quinta. Events including the Humana Challenge, La Quinta Arts Festival, BNP Paribas Open, Coachella Music and Arts Festival, and Stagecoach Music Festival,. Users will be able to book a hotel room at any of the hotels in La Quinta directly from the home page. Additional content includes video tours, real estate listings, and an interactive map. The re -designed website will be completed in mid -October and will be available for public use later this month. (Attachment 3) Online Presence: GI has been working to boost the City's online presence. This includes adding website information to online directories like: `LT. • EZLocal • Yahoo! • Local.com • CitySquares • MapQuest In addition to these directories, GI has created increased the City's social media reach by adding new network applications to the list. These include: • Google Plus (g +) • Pinterest • Instagram • Blog (located on the tourism website) Increased Twitter and Facebook Traffic: The City's Twitter and Facebook accounts have seen increased traffic and participation in the first quarter. This increase is due in part to an increase in the use of graphics and photos on both networks. This strategy includes city -related images as well as a number of images that are unrelated to the City of La Quinta. Adding un-related content is a tactic often used by large corporations and tourism bureaus in social media. It removes the impression that the site is just a promotional outlet by adding pieces of general information that appeals to a broader audience. Some of these include: • Travel Tips (Attachment 4) • Interesting Facts • Local & National News items • Famous Quotes (in graphic format) (Attachment 5) • Videos This strategy has shown increases in participation (likes) in both social networks. Facebook increased 5.6% in the first quarter, an increase of 860 users. Twitter has shown a significant increase (over 2,000%) to over 1,600 users in 42 different geographic locations. Some include: • Major US Cities • Canada • United Kingdom • Europe S.�AGENDA....STAFF... REPORTS.... ONLY\10-15-2013 - FINAL WORD DOCS\DS - Quarterlx....Marketing...Report.doc, ..................................................................................................................................................................... ......... 13AMarketing-R�partdcc 199 Attachment 1 Tue LO:1201310:33 �r-I Tustin Larson World Class Shopping and Dining Avenue Closer Than You Think! Located in the heart of the Palm Springs area lies a ,aondlcus shopping a•:enue filled :vith over 2511 delightful discoveries. From fashion boutiques. to eateries and cafes. and fine art to home deter. El Pase❑ offers treasures e•verd step of the -:,gay. In Palm Desert. bet,,,een ldonterey!Highsav 74 and Pnrtclasouth of Higha;av 111. There's So Much to Love in La Quinta! The Citv of La Quinta is a':ibrant destination set against the breathtaking mountains near Palm Springs. Kno.vn for,vorld-class events such as the La Quinta arts Festival — ranked m1 in the nation — and the FGA Tout s Humana Challenge. La Quinta features hiking and biking trails. scenic patio dining. ]OLItl. ue shop ping and public art. I This Fall, Experience La Quinta Resort's Total Package This fall. experience all that La Quinta Resort has to offer vith its Total Package in the spectacular Palm Springs :veather. Package includes e':ernight accommodations. breakfast. lunch. and dinner for t.vo. spa and shopping savings. as yell as a :,aived resort fee. Rates start at e275 per night. Book ,our next sta•v at La Quinta Resort at s.LaQuintaResort.com. II Opkillit Attachment 2 o -o rho b Q O z C 7 O C S Cn C �, SC n N Q ID N N i CD p N Illy �} 2 CD * r CCD -0 p 3 ■ ~ �� 0 CD c , CQ CQ k C M 0 3 M_ N CD X Q Q 0 5' Q CZ 7C k r �. rr+� ❑ r S.�AGENDA....STAFF... REPORTS.... ONLY\10-15-2013 - FINAL WORD DOCS\DS - Quarterlx....Marketing...Report.doc, ..................................................................................................................................................................... ......... 13\arkt-ting-R�portdoc 201 Attachment 3 Al come to La Qvinta, Cat fornia The City of La Quinta's quaint setting, tucked in the cove oft he Santa Rosa Mountains, presents the premier playground for active livingwith patio dining, boutique shops, resort escapes, world -class golf, top national retailers and the historic charm of the La Quint Village. La Quinta is known for its pristine surround ings showcasing picture perfectviews.The community inspires art and culture, health, wellness and serenity among its visitors and residents. Learn more Humana Challenge Signature Events iy® BNP Paribas Open Things to Do s Restaurants Local Events All events » ANk Coachella Music and Arts Festival %Q11y What's New? f FAGEBODK TWITTER —4w Blog Post Title M99 _o,em ips.im dcicr sit amet. ccrsectet.0 ad cisc ng elit. Dcnec veLitnisi.hend'e,tetalquamvel ace.e•squeegetarcu 1411,1 Lec pL.r.is. gravda e.i tirciduntve., malesuada sit a^,et r si. Nunc a bibendum magna. IJdecenas ut eat utse -, tempos v verra Read more Blog Post Title _o,em ipa.im dolor sit am et. corsectet.0 ad cisc ng elit. Dcnec veLitnisi.hend'e,tetalquamvel ace.e•squeegetarcu VL,.Ui Lec pL.r.is. gravda e.i tirciduntve., malesuada sit a^,et �. r si. Nunc a bibendum magna. IJdecenas ut eat uIse -, tempos v varra Read more View alL bLog updates You could he a bloggerl Apply for a chance to Win a guest spot! 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RLayl n LaQ uinta.com DEPARTMENT REPORT: 5C P MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: October 15, 2013 RE: COMMUNITY SERVICES 2013/2014 MARKETING PLAN The Community Services 2013/14 Marketing Plan is attached. `zez: %IQIfl 1'aQui+cta F:� 11 9 • ylr► CITY OF LA QUINTA COMMUNITY SERVICES MARKETING PLAN 2013/2014 OUR MISSION "We facilitate active lifestyles through quality recreational and park opportunities." This marks the seventh year the Community Services Department has implemented a comprehensive marketing plan in collaboration with the City Marketing Strategies to promote active lifestyles through quality recreational and cultural opportunities. The Community Services Marketing Plan contains a complete listing of print, web, and other media used to promote activities, as well as specific objectives and the marketing efforts this Department plans to undertake during Fiscal Year 2013/2014. The plan sets out to accomplish a direct and indirect communication with residents; keep them informed of important City news and programs; and promote activities and special events, which enhances the quality of life in La Quinta. DELIVERY METHODS Currently the Community Services Department uses the following advertising delivery systems: PRINT MEDIA The Gem. A monthly publication from the La Quinta Chamber of Commerce featuring the "La Quinta City Scene," including news and information directly from the City, and a "Monthly Activities" page including classes, events, and featured programs. • Circulated to all households via United States Postal Service. • Self -serve racks placed in community buildings and other areas. • A publication of the La Quinta Chamber of Commerce - www.lgchamber.com. La Quinta City Report. An annual report with news and information on exciting City projects, events, and programs. Starting this year, the report will be incorporated into the January issue of the La Quinta Gem. • Circulated to all households via United States Postal Service. • Self -serve racks placed in community buildings and other areas. • A publication of the La Quinta Chamber of Commerce - www.lgchamber.com. LQ Active Newsletter. A monthly newsletter produced by the Senior Center that has information on free seminars, classes, special events, movie times, and listing of all the dates and times for classes beginning that month. • Self -serve racks at La Quinta Senior Center. `z0 • Available online and emailed to user list. • A publication of the City - www.la-guinta.org. Maps. The City offers five stylized, full color maps. Maps are available for free at City Hall or downloadable on the City's website. • Bicycle map outlining the approved bike routes along City streets. Includes a list of rest stops with shade, benches, and drinking fountains. • Art in Public Places map outlining locations throughout the City of Art in Public Places pieces. • Trails map for the Top of the Cove was developed to show trail directions and information about desert hiking. • Park map that shows the parks, open space areas and trails within the City. • Historic Places in La Quinta map shows places of historical interest. • Publications of the City of La Quinta - www.la-guinta.org. Seasonal Ads. The City runs print ads in the Desert Sun to promote multiple programs including City events, Library events, Museum events, Old Town events, Senior Center events, and more. Light Pole Banners. The City uses a series of light pole banners to promote the healthy and cultural lifestyle of La Quinta. • Over 80 banner locations. • Light poles with banners have been installed at Fritz Burns Park, La Quinta Park, and Adams Park for additional promotions. • A publication of the City - www.la-guinta.org. Promotional Items. The City is very active in marketing programs and utilizes promotional items to spread the word. The Department's focus remains on Fitness and Wellness programming, so the promotional items were selected to promote "Healthy Eating Active Living (HEAL) and the Parks Make Life Better (PMLB) themes." Items like: Walking Log Books, Pencils, and Bookmarks are given away. • Over 8,000 giveaway items. • Items imprinted with HEAL & PMLB themes. • A product of the City - www.la-guinta.org Flyers. The City has created templates for creating flyers. Templates are very colorful with hues of Green, Blue, Tan, and Orange. Each template includes the Gem Logo, a photo, and all pertinent information about the activity. • Self -serve racks placed in community buildings. • A publication of the City - www.la-guinta.org. Rack Cards. These cards are used primarily for the Museum and Library to promote exhibits and upcoming events. Rack cards can also be used by the Community Services Department to promote City events and programs. • Self -serve racks placed in community buildings. • A publication of the City & Museum - www.la-guinta.org. NA10-10TAN-910 City Website. The City website is undergoing a re -design to showcase the services in La Quinta. The Community Services Department page includes links to Programs, Facilities, Parks, Golf, Events, Excursions, Library, Museum, and Senior Center provide users with information in just a few clicks. Users will have the ability to view the City's parks, add comments and ratings for each one, as well as download important documents, flyers, and pictures from the City. • www.la-guinta.org PlayinLaQuinta.com - The City's tourism website is re -designed to feature Large-scale Local/Regional events, Shopping, Dining, Healthy Living, Staying, and Playing in La Quinta. The website hosts links to multiple hotels, restaurants, shopping centers and events. • www.playinlaquinta.com Facebook. This social networking membership website connects the City directly with other members who include citizens, businesses, and other agencies. This site allows the City to post news, event listings, event photo albums, discussion items, status updates, and program reminders and updates. To date the Facebook page has over 15,000 fans. • www.facebook.com/cityoflaquinta Twitter. This social media network connects the City directly with other members who include citizens, businesses, and other agencies. This site allows the City to post news, event information, event photos, interesting links, and more in 140 characters or less. To date the Twitter account has approximately 1,000 followers. • www.twitter.com - @cityoflaquinta Pinterest. This social media network is a pinboard-style photo -sharing website that allows users to create and manage theme -based image collections such as events, interests, and hobbies. It allows people who are interested in various categories (Recreation, Travel, Golf, Vacations, etc) to share images of these categories including places and activities in La Quinta. To date the Pinterest account has approximately 100 followers. • www.pinterest.com/cityoflaquinta Survey Monkey. This survey based website allows the Department to create surveys for general information or very specific programs. The users follow a link posted on the Department webpage and can simply point -and -click the survey answers, then submit them to us electronically. • www.surveymonkey.com `A`i "Quail Mail." This feature of the City's website allows users to subscribe to the calendar and news listings. Once subscribed, users will receive email updates from the City when new calendar and news items are posted. • www.la-guinta.org LaQuintaCove.org. This website is maintained by the La Quinta Cove Association, a neighborhood group that advocates for the largest neighborhood in the City. Users can post news articles, promote events and other programs, post pictures and video, and blog about happenings in the community. • www.laquintacove.org KaBoom.org. This website is a listing and map of playgrounds and other open -space and play spaces around the country. All of La Quinta's parks are listed on KaBoom. The site features amenities listings, photos, map, and user comments and reviews of each play space. • www.kaboom.ora MapMyWalk.com. This website is a free user -defined route planner for walking and fitness. The site offers a build -your -own walking map which provides accurate distance for your walk. It also links with the MapMyFitness website which tracks your fitness progress, logs your food intake, and includes social networking functions. There are several user - defined routes in La Quinta including: Bear Creek Trail, Civic Center Campus, and La Quinta Park that were defined by City staff. • www.maiDmvwalk.com Email blasts. The Community Services Department maintains a large email database and sends out an email blast monthly to promote upcoming events and programs. For a more targeted marketing approach, the City collaborates with many non-profit service providers and their email databases to promote activities. • Non -Profit Service Providers include: La Quinta Boys and Girls Club, La Quinta Chamber of Commerce, La Quinta Arts Foundation, La Quinta Historical Society, YMCA of the Desert, La Quinta Cove Association, Friends of the Library, and Desert Recreation District AGENCY PARTNERSHIPS The Community Services Department works with non -profits and local businesses to share in the costs of event supplies, staffing, production, and marketing. Examples of this include: • Easter Egg Hunt — Windermere Real Estate. • Community Picnic and Birthday Party — Numerous Non -Profits and local business support. • Distinguished Artists — La Quinta Arts Foundation and Library. • Tails on Trails and Nature Walks — Stewards of the Fred Wolff Nature Preserve and Cove Neighborhood Association. `AVA • Humana Challenge Month Desert Recreation District • 4t" of July — Chamber of other businesses. OBJECTIVES BY DIVISION — Humana, Desert Classic Charities, and Commerce, Desert Recreation District, and RECREATION PROGRAMS I SPECIAL EVENTS I EXCURSIONS OBJECTIVE.• To provide adult and youth programs, sports programs, and family oriented activities, organize seasonal and holiday events; and develop sports, social, and cultural excursions. • Continue to seek new partnerships for promotion and collaboration of health and fitness opportunities. These events should align with the City's Healthy Eating, Active Living (HEAL) mission. Some new event partners include: a half marathon event and an organized bike ride called the "Patriot Ride." • Continue to promote existing event and program partnerships. These include: o Humana Challenge ■ Continue to improve the partnership with Humana and the Clinton Foundation by aligning their brand with existing regional events for sponsorship opportunities. ■ Continue to increase participation and attendance at the Well - Being Walk, Healthy Fun Fair, and Farmers Market, by promoting these events through the established and new delivery systems. ■ Promote new healthy -living events in conjunction with the tournament like a newly proposed organized bike ride. o La Quinta Community Fitness Center (Desert Recreation District) ■ Continue to promote health and wellness programs being offered at this location. Some examples include: In each monthly e-blast, and GEM information. 0 4t" of July Parade & Fireworks (Chamber of Commerce) ■ Continue to work with the Chamber of Commerce to promote this event regionally through print, radio, and web media. • Continue providing information by updating and adding new content to our delivery systems regularly, highlighting new classes and programs, and include facility locations, maps and other information needed for increased user participation. • Continue to expand and increase classes and programs through the established delivery systems. In 2012/2013 the department interacted with over 12,500 participants. • Encourage contract instructors to actively promote their classes to increase user participation and increase revenue. • Identify more effective ways of gathering program evaluations, surveys, and user feedback for evening classes. • Continue to send out monthly e-mail blast newsletter to all households in the RecTrac/WebTrac database. • Continue to place special/sports event banners at select park locations to promote certain events such as Holiday Events, Y-Triathlon, Community Picnic, and Birthday Party. • Increase Summer Golf Tour participation by mailing out flyers to past participants. Distribute flyers at Lumpy's, Big 5, and Beer Hunter. • Promote new Outdoor Recreation programs including the popular Nature Walks provided by the Stewards of the Fred Wolff Nature Preserve, New guided destination hikes led by Philip Ferranti, Volunteers from Friends of the Desert Mountains, and Cove Neighborhood Association. • Continue to promote sports programs including Y-Rookies programs, Y- Triathlon, Desert Youth Olympics, and Disc Golf tournaments. Staff is currently working with the Family YMCA of the Desert and Helix Disc Golf to coordinate new leagues and tournaments in the desert hosted by the City. Promotions for these include flyers and numerous online delivery methods. PARKS OBJECTIVE.• To provide quality park facilities for exercise and fitness, picnicking, athletics, recreational play, and other recreational opportunities for the residents of La Quinta. • Continue to promote the Adopt -A -Park program. • Maintain the Facilities and Rentals sub -section on the City website to include a listing of all the parks, photos, their amenities, and provide information on- line to check facility availability for rentals. • Continue to use the Kaboom website to review, rate and comment on City parks. Submitted comment and rating information can be used to align park maintenance with objectives listed in the Community Services Master Plan. • Distribute Facility Rental brochures to local non-profit agencies and schools for use of the parks. • Continue to provide the Fred Wolff Nature Preserve brochure to the Stewards group and other local enthusiasts. • Direct online users to the downloadable parks map identifying the City park locations and amenities. • Identify new opportunities to promote City parks. FACILITY RENTALS OBJECTIVE.• To provide organizations, groups, and agencies with facilities and amenities to be used for meetings, special events, and private celebrations by contracting use and collecting established fees. • The Facilities and Rentals sub -section on the City website now includes a listing of all facilities and parks, photos, their amenities, and provide information on-line to check facility availability. • Continue to market facility rentals by advertising in print media such as The GEM, the La Quinta Sun; also market via web media such as City website, La Quinta Cove website, and monthly department email blasts. 214 • Distribute the facility rental brochure at City facilities. SENIOR CENTER OBJECTIVE: To provide. services to the City°s senior residents such as leisure enrichment classes, special events, and activities, facilitate low to no cost informational clinics and other support services. • Continue to provide information on the City website by updating and adding new content regularly, highlighting new classes, programs and special events and provide important social service information. Educate older adults about the website and provide instruction needed for increased online enrollment. • Continue to increase attendance in classes and programs through the established delivery systems (2012/2013 had an annual participation of approximately 10,500 while 201 1 /2012 had over 12,000. • Continue to encourage contract instructors to promote their classes/programs to increase participation and revenue. • Continue to distribute marketing materials through the department's delivery systems to include the Senior Center newsletter (LQ Active), press releases, activity guides, media articles, websites, etc. • Post mail and email the LQ Active newsletter out to various agencies, media outlets, and older adult participants, which is accessible on the City website. • Identify new programming opportunities for "Baby Boomers" through City partners, surveys, and user feedback. • Coordinate with City partners and other valley centers to promote activities and programs through word of mouth and targeted marketing mailing lists. MUSEUM OBJECTIVE. • To preserve and interpret history and culture in the interest of providing the community with cultural and educational programs, including exhibits, events, lectures, and performances. • Expand programming and events at the Museum to encourage attendance. Current programs include a reading program, First Friday entertainment, lectures, and presentations in conjunction with the exhibits. • Continue to actively distribute marketing materials through the department's delivery systems, including print media, radio, television, mailing lists, rack cards and promotional materials. The Museum will promote activities through the La Quinta Historical Society newsletter, Friends of the Library e- news, La Quinta Arts Foundation, Cove Neighborhood Association, Chamber of Commerce, Library, Community Services e-mail blast, and other local museums. • Promote the exhibits with the La Quinta Arts Foundation and the La Quinta Historical Society utilizing the established delivery methods and their databases. • Continue to coordinate with Desert Sands Unified School District to promote and educate school children about the resources available to them at the Museum. 215 • Participate in the City's Birthday Celebration in the park. IIQa-Ul:�'1 OBJECTIVE. • To promote community and culture through educational programs, reading programs, events, lectures, and performances. • Participate in the City's Birthday Celebration in the park. • Continue to host Dia de los Ninos & Dia los Libros/Day of the Child & Day of the Book family -focused event at the Library. • Continue to advertise the Evening with Friends Program offered seasonally. • Promote library events using the department's delivery methods and promoting through the County events web based calendar. • Encourage teachers to schedule a class visit for their students at the Library. • Instruct teachers at elementary schools on many ways the library databases can be used in the classroom. • Maintain summer activities for children that encourage library use and reading during the summer months. • Coordinate with Outreach Coordinator to promote new programs, book clubs, and other activities hosted at the library. PRESS RELEASE SCHEDULE Staff has determined that these events warrant additional media attention. A monthly listing of events will be compiled from this list (including unlisted new events), and will be sent out to the marketing agency for publication. ABBREVIATION KEY LQSC La Quinta Senior Center LQM La Quinta Museum LQCS La Quinta Community Services LQL La Quinta Library SEPTEMBER Y Rookies Soccer — LQCS Colonel Mitchell Paige School Field For all those younger siblings who are begging to play just like big brother/sister, here's their chance. This program is designed for the "Rookie" athlete in the family. Kids between 3 - 5 years old learn the fundamentals of sports in a non-competitive environment. We also emphasize sportsmanship, fair play and participation. Adult Nature Walk - LQCS Bear Creek Nature Trail This is a collaborative program between the City and the Stewards of the Fred Wolff Nature Preserve and Trail. This free program is offered to anyone interested in learning about the Preserve. All walks begin at the Shade Shelter on the Bear Creek Nature Trail at the corner of Calle Ensenada and Avenida Montezuma in the Cove. OCTOBER Family Disc Golf Tournament — LQCS Colonel Mitchell Paige Middle School Grab your flying discs and join us for some high flying action at picturesque locations throughout La Quinta. The City and Helix Disc Golf have partnered together to bring you four more exciting disc golf events. All ages and experience are welcome — there will be a division for everybody. PANG: Practice Walk — Make a Difference Day - LQCS Embassy Suites Embassy Suites and The Desert Sun are hosting the annual warm-up walk for the Tram Road Challenge. All La Quinta residents are encouraged to participate and support the United Way in the Tram Road Challenge. Guided Hikes — LQCS Led by Philip Ferranti Join Philip Ferranti, Author of 140 Great Hikes in and Near Palm Springs for a great guided hike. Adult Nature Walk - LQCS Bear Creek Nature Trail This is a collaborative program between the City and the Stewards of the Fred Wolff Nature Preserve and Trail. This free program is offered to anyone interested in learning about the Preserve. All walks begin at the Shade Shelter on the Bear Creek Nature Trail at the corner of Calle Ensenada and Avenida Montezuma in the Cove. Annual Health Fair - LQSC La Quinta Senior Center Various information booths and free health screenings will be available. Desert Regional Medical Center will be providing FREE flu immunizations for seniors. No appointments necessary; for more information please call (760) 564-0096. Creativity in La Quinta — Take Two — Opening - LQM La Quinta Museum Creative Friday Workshop — LQM La Quinta Museum Ann Wolfe Day of the Dead/Dfa de los Muertos - LQL La Quinta Library Join us for a program with arts and music to celebrate a Mexican tradition. Halloween Themed Dog Event - LQCS Pioneer Dog Park NOVEMBER Guided Hikes — LQCS Led by Philip Ferranti Join Philip Ferranti, Author of 140 Great Hikes in and Near Palm Springs for a great guided hike. Veterans Tribute — LQCS Civic Center Campus Join us this holiday at the Civic Center Campus to acknowledge veterans for their contribution to our country and community. We invite everyone to enjoy music and refreshments during this patriotic celebration! Adult Nature Walk - LQCS Bear Creek Nature Trail This is a collaborative program between the City and the Stewards of the Fred Wolff Nature Preserve and Trail. This free program is offered to anyone interested in learning about the Preserve. All walks begin at the Shade Shelter on the Bear Creek Nature Trail at the corner of Calle Ensenada and Avenida Montezuma in the Cove. `An First Friday — LQM La Quinta Museum Philip Ferranti: Hiking in La Quinta Creative Friday Workshop — LQM La Quinta Museum Ann Wolfe Creative Friday Workshop — LQM La Quinta Museum Ann Wolfe Artist's Open Studio Tour — LQM La Quinta Museum No School Movie Time — LQL La Quinta Library Join us on non -school days for movies and FREE popcorn. DECEMBER Guided Hikes — LQCS Led by Philip Ferranti Join Philip Ferranti, Author of 140 Great Hikes in and Near Palm Springs for a great guided hike. Youth Flag Football Tournament— LQCS Colonel Mitchell Paige School Field Ages: 6-7, 8-9, 10-1 1, 12-14 Registration starts 11/5-12/7. Game 12/15 10am — $95 per team Come out for a day of Flag Football competition and fun. All teams are welcome. All teams are guaranteed 2 games. Matching jerseys and "Triple Threat" flags are required, and are not included. Christmas Tree Lighting — LQCS Old Town La Quinta Join us as we ring in the holiday season with the Annual Christmas Tree Lighting Ceremony. Celebrate the season with a special visit from Santa, festive music, and activities for the children. Kids and Families Nature Walk - LQCS Bear Creek Nature Trail This is a collaborative program between the City and the Stewards of the Fred Wolff Nature Preserve and Trail. This free program is offered to anyone interested in learning about the Preserve. All walks begin at the Shade Shelter on the Bear Creek Nature Trail at the corner of Calle Ensenada and Avenida Montezuma in the Cove. Adult Nature Walk - LQCS Bear Creek Nature Trail This is a collaborative program between the City and the Stewards of the Fred Wolff Nature Preserve and Trail. This free program is offered to anyone interested in learning about the Preserve. All walks begin at the Shade Shelter on the Bear Creek Nature Trail at the corner of Calle Ensenada and Avenida Montezuma in the Cove. Creative Friday Workshop — LQM La Quinta Museum Ann Wolfe PAI & La Quinta Hotel Tour & Lunch — LQM La Quinta Museum La Quinta Historical Society JANUARY 2013 Guided Hikes — LQCS Led by Philip Ferranti Join Philip Ferranti, Author of 140 Great Hikes in and Near Palm Springs for a great guided hike. Youth Flag Football League— LQCS Colonel Mitchell Paige School Field The City and the YMCA are pleased to announce the 2013 Winter Flag Football season. We'll teach you everything you need to know to be part of the team. We will play 5 on 5 so everyone gets involved. Every player will receive an official YMCA jersey and flags. Y Rookies Football — LQCS Colonel Mitchell Paige School Field For all those younger siblings who are begging to play just like big brother/sister, here's their chance. This program is designed for the "Rookie" athlete in the family. Kids between 3 - 5 years old learn the fundamentals of sports in a non-competitive environment. We also emphasize sportsmanship, fair play and participation. Adams Park Disc Golf Tournament — LQCS Grab your flying discs and join us for some high flying action at picturesque locations throughout La Quinta. The City and Helix Disc Golf have partnered together to bring you four more exciting disc golf events. All ages and experience are welcome — there will be a division for everybody. Guided National Monument Hikes — LQCS Led by BLM Staff Hike from the cove to Lake Cahuilla, looking for endangered bighorn sheep, observing desert adaptations, and learning about the Monument in your backyard. Kids and Families Nature Walk - LQCS Bear Creek Nature Trail This is a collaborative program between the City and the Stewards of the Fred Wolff Nature Preserve and Trail. This free program is offered to anyone interested in learning about the Preserve. All walks begin at the Shade Shelter on the Bear Creek Nature Trail at the corner of Calle Ensenada and Avenida Montezuma in the Cove. Humana Well -Being Walk - LQCS La Quinta Community Park An exciting walk on the Bear Creek Trail! This is a 5 mile (roundtrip) walk. Along the trail will be 4 rest stops, each stop will have snacks, drinks, and a special prize at the end for your effort. Humana Healthy Fun Fair - LQCS La Quinta Community Park Join us for a fun day full of healthy activities, live music, Interactive Kids Fun Zone with inflatables, carnival games, rock wall, and more. Local nonprofits and health based agencies will be on -site promoting their programs and services. A great time for the whole family! - LQCS Old Town La Quinta Farmers will offer their fresh fruits, vegetables, breads, flowers, and more! Check out slow food demonstrations by popular local chefs and a food competition by our very own La Quinta High School Culinary Arts Program. First Friday— LQM La Quinta Museum Linda Tate Jazz Trio Cabot's Pueblo Tour with lunch — LQM La Quinta Museum La Quinta Historical Society La Quinta Then and Now Opening — LQM La Quinta Museum La Quinta Historical Society An Evening with Friends — LQL La Quinta Library An entertaining evening of great music sponsored by the Friends of the La Quinta Library. No School Movie Time — LQL La Quinta Library Join us on non -school days for movies and FREE popcorn. FEBRUARY Guided Hikes — LQCS Led by Philip Ferranti Join Philip Ferranti, Author of 140 Great Hikes in and Near Palm Springs for a great guided hike. Pillars of the Community - LQCS La Quinta Civic Center Please join us as we honor the "Pillars of the Community" award recipients for 2013. Light refreshments will be served. Desert Youth Olympics — LQCS Colonel Mitchell Paige Middle School Field Grab those sneakers and join in on the fun at the 2nd Annual Desert Youth Olympics. Children ages 3 to 8 will have the opportunity to compete in the 20 yard dash, long jump, ball toss, and more. Bring your friends and make sure your parents have those cameras ready. This event will emphasize sportsmanship, fair play, and participation. Participants will receive ribbons, and medals will be given for 1st, 2nd, and 3rd place finishes. Healthy snacks will be provided to all participants. Kids and Families Nature Walk - LQCS Bear Creek Nature Trail This is a collaborative program between the City and the Stewards of the Fred Wolff Nature Preserve and Trail. This free program is offered to anyone interested in learning about the Preserve. All walks begin at the Shade Shelter on the Bear Creek Nature Trail at the corner of Calle Ensenada and Avenida Montezuma in the Cove. Tails on Trails - LQCS Top of the Cove Join us for a fun -filled morning for the entire family and your dogs! Activities will include: short hikes, dog contests with prizes, information booths, hand-outs, and giveaways. Adult Nature Walk - LQCS Bear Creek Nature Trail This is a collaborative program between the City and the Stewards of the Fred Wolff Nature Preserve and Trail. This free program is offered to anyone interested in learning about the oft Preserve. All walks begin at the Shade Shelter on the Bear Creek Nature Trail at the corner of Calle Ensenada and Avenida Montezuma in the Cove. Guided National Monument Hikes — LQCS Led by BLM Staff Hike from the cove to Lake Cahuilla, looking for endangered bighorn sheep, observing desert adaptations, and learning about the Monument in your backyard. First Friday — LQM La Quinta Museum Frank Spevacek — Future of La Quinta An Evening with Friends — LQL La Quinta Library An entertaining evening of great music sponsored by the Friends of the La Quinta Library. No School Movie Time — LQL La Quinta Library Join us on non -school days for movies and FREE popcorn. MARCH Guided Hikes — LQCS Led by Philip Ferranti Join Philip Ferranti, Author of 140 Great Hikes in and Near Palm Springs for a great guided hike. Y Rookies T-Ball — LQCS Colonel Mitchell Paige School Field For all those younger siblings who are begging to play just like big brother/sister, here's their chance. This program is designed for the "Rookie" athlete in the family. Kids between 3 - 5 years old learn the fundamentals of sports in a non-competitive environment. We also emphasize sportsmanship, fair play and participation. Kids and Families Nature Walk - LQCS Bear Creek Nature Trail This is a collaborative program between the City and the Stewards of the Fred Wolff Nature Preserve and Trail. This free program is offered to anyone interested in learning about the Preserve. All walks begin at the Shade Shelter on the Bear Creek Nature Trail at the corner of Calle Ensenada and Avenida Montezuma in the Cove. Adult Nature Walk - LQCS Bear Creek Nature Trail This is a collaborative program between the City and the Stewards of the Fred Wolff Nature Preserve and Trail. This free program is offered to anyone interested in learning about the Preserve. All walks begin at the Shade Shelter on the Bear Creek Nature Trail at the corner of Calle Ensenada and Avenida Montezuma in the Cove. Guided National Monument Hikes — LQCS Led by BLM Staff Bear Creek is a great place to look for desert wildflowers and see a variety of species. Learn about the threats to our native flowers and what we can do to help them continue to bloom. Talent Showcase Audition- LQSC La Quinta Senior Center Let us entertain you and make you smile! Calling all talented performers of all ages, if you can sing, act, dance then you are welcome to audition on March 25, 2013 from 2-4pm. `IAI APRIL Please call (760) 564-0096 to set up an appointment; group and individual acts are welcome. Talent Showcase - LQSC La Quinta Senior Center Let us entertain you and make you smile! Calling all talented performers of all ages, if you can sing, act, dance then you are welcome to audition on March 25 from 2-4pm. Please call (760) 564-0096 to set up an appointment; group and individual acts are welcome. Athletic Honors - LQCS Civic Center Campus / Library Patio The Athletic Honors of La Quinta is an event that honors select Sports Figures for their contribution to the culture of our City. Refreshments to follow awards ceremony Indian Museum Tour with lunch — LQM La Quinta Museum La Quinta Historical Society with Harry Quinn First Friday — LQM La Quinta Museum An Evening with Friends — LQL La Quinta Library An entertaining evening of great music sponsored by the Friends of the La Quinta Library. No School Movie Time — LQL La Quinta Library Join us on non -school days for movies and FREE popcorn. Guided Hikes — LQCS Led by Philip Ferranti Join Philip Ferranti, Author of 140 Great Hikes in and Near Palm Springs for a great guided hike. Adult Nature Walk - LQCS Bear Creek Nature Trail This is a collaborative program between the City and the Stewards of the Fred Wolff Nature Preserve and Trail. This free program is offered to anyone interested in learning about the Preserve. All walks begin at the Shade Shelter on the Bear Creek Nature Trail at the corner of Calle Ensenada and Avenida Montezuma in the Cove. Moonlight Movies — LQCS La Quinta Park Bring your blankets, low -back sand chairs and the whole family for fun and movies under the stars. Admission is free. Movie begins at dusk. Moonlight Movies — LQCS Adams Park Bring your blankets, low -back sand chairs and the whole family for fun and movies under the stars. Admission is free. Movie begins at dusk. City Picnic & Birthday Party Civic Center Campus Celebrate the City of La Quinta's 32nd Birthday. Bring family and friends to enjoy this high energy event. Games, activities for children, hot dogs, muffins, cold drinks, and giveaways. This will be an event you will not want to miss! MAY JUNE Hacienda Del Gato Tour — LQM La Quinta Museum La Quinta Historical Society First Friday — LQM La Quinta Museum Moonlight Movies — LQCS Monticello Park Bring your blankets, low -back sand chairs and the whole family for fun and movies under the stars. Admission is free. Movie begins at dusk. Moonlight Movies — LQCS Colonel Mitchell Paige Middle School Bring your blankets, low -back sand chairs and the whole family for fun and movies under the stars. Admission is free. Movie begins at dusk. Adult Nature Walk - LQCS Bear Creek Nature Trail This is a collaborative program between the City and the Stewards of the Fred Wolff Nature Preserve and Trail. This free program is offered to anyone interested in learning about the Preserve. All walks begin at the Shade Shelter on the Bear Creek Nature Trail at the corner of Calle Ensenada and Avenida Montezuma in the Cove. Summer Golf Tour — LQCS Various Courses around the Coachella Valley Register now for the La Quinta Summer Golf Tour. This 13-week golf program allows participants to play at some of the finest courses in the Coachella Valley. Tour participants may choose which courses they would like to play. *Guests are welcome to participate for a fee of $15 per week. Aquatic Programs — LQCS Fritz Burns Pool Fritz Burns Pool offers a variety of classes, programs, and special events for children and adults of all ages. Some of these include Water Aerobics, Lap Swim, Recreation Swim, Splash Ball, and more. Summer Reading Program - LQL La Quinta Library Register to earn prizes and a chance to WIN a Kindle! There will be FREE programs for anyone grades 7-12. For more information, please visit the Adult Reference section. Red White & Blue Celebration 2014 La Quinta Community Park Food, Live Music, and Fun is what this 4th of July event is all about. Join us at 9pm for a fantastic fireworks display. Sponsored in part by the City of La Quinta. 223 MONTHLY ACTIVITIES Classes @ LA QUINTA SENIOR CENTER Let's Make Jewelry 1:30-2:3Opm Morning Workout 9-1O:OOam Mat Pilates 8:15-8:45am Tai Chi Chuan 12:15-1:15pm Tai Chi Arthritis Foundation 11:15pm-12pm Zumba Gold (*10:15-11:15am)/10:30-11:3Oam Social Dance Fusion 1:30-2:3Opm Karate/Taekwondo 5-8pm Zumba 1-8pm R.A.D. for Women Basic Physical Defense 5:30-8:3Opm Social Bridge Group 12-3:3Opm Mah Jongg 1-4pm Quilting for Good Times 1-4pm @LA QUINTA PARK PAVILION Ask the DogTrainer 9/25 5-6pm @ BOYS & GIRLS CLUB FITNESS CLASSROOM Dance, Play, & Pretend 9-9:45am Featured Event: Sessions: Septemer 28 - November 16 Day/Time: Saturdays @llam Price: $80 per person Location: Colonel Mitchell Paige Middle School @ LA OUINTA HIGH SCHOOL DANCE ROOM T Dance, Play, & Pretend 2.5-5yrs 5-5:45pm TH M/W/F Beginning Ballet 5-10 years 6-6:45pm TH M/W/F T/TH @ COLONEL MITCHELL PAIGE MIDDLE SCHOOL T/TH (*M)/W/F Desert Kids Boot Camp 3:30-4:45pm T/TH T Swimming T/TH @FRITZ BURNS POOL- Foraquatics information please call 760.111.4347. Lap Swim 1-9am M/W/F - 6-1pm M/W-1:30-9:3Oam S/S T/TH/F WaterAerobics 6-6:45pm M/W 4-4:45pm F M Special Events TH International Cuisine Luncheon 11:15am 9/19 RESERVATIONS REQUIRED W Sports Open Gym 1-9pm T/W/TH Y Rookies Soccer - Ages 3-5 Children between three and five years old learn the fundamentals of soccer in a non-competitive environment. They will play games and run drills plus learn sportsmanship, fair play and participation. All participants receive a shirt and award. Register all this month at www.ymcaofthedesert.orq, In partnership with the the) of the Desert You 04 Visit La Quinta - California Timeline - Recent Adrnin Panel x. P (WOW4, Visit La Quinta - California update Page Info v Liked Citv Inn La Quinta has sometl7ing for e-•:•eryone! Golfing dining and �� y� 1,556 p5 shopping. biking and hiking in the Santa Rosa mountains! * 1�` 18 •pla`rinlaquin#a•Cam DESERT BLOOD .bath Photos Likes E-.:ents TiAter [I Status [M Photo j Video 0 Offer.. Event + 12 Friends-- `- -,rike soi77ekl7int� � � Invite Your Friends to Like this Page SeeAll Visit La Quinta - California R Gigi Guerra Muth Invite - =~ 225 Theresa Marie Darrah Invite Tra�;�elTic-La��-iinka=Tra�;�el Community Services Update lmp: //campaigar20.comtantcoxdact. com/render?llr=tv6coj ab&v-001 gzs_P1B-J6Pn3deIPM3vzJ... The content in this preview is based on the last saved version of your email - any changes made to your email that have not been saved will not be shown in this preview. ©LjtM U M LIIe Parks Make Life Better! This is the message we want to share with our residents. You will see this message on our promotional materials. We would like to hear from you on how Parks and Recreation makes life better for you and your family. Click here and tell us. Community Activities ifj %1 L�/x QiLx.l IJ. L�..- Iv S...� �h4-•-� 1 f>twO'Eal' Pick-up the September issue of The Gem for upcoming community activities. The Gem is packed with classes, events, aquatic programs, and more. Click here to view The Gem Fritz Burns Pool 1 of 4 9/3/2013 9:13 AM Community Services Update lmp: //campaigar20.comtantcoxdact. com/render?llr=tv6coj ab&v-001 gzs_P1B-J6Pn3de1PM3vzJ... The following programs are being held: Water Aerobics $6 per class Mondays & Wednesdays 6:00pm - 6:50pm Fridays 4:00pm - 4:45pm Lap Swim $3 per class Mondays, Wednesdays, & Fridays 7:00am - 9:00am "Y" Rookies Soccer For all those younger siblings who are begging to play just like 2 of 4 9/3/2013 9:13 AM Community Services Update lmp: //campaigar20.comtantcoxdact. com/render?llr=tv6coj ab&v-001 gzs_P1B-J6Pn3deIPM3vzJ... big brother/sister, here's their chance. This program is designed for the "Rookie" athlete in the family. Kids between 3 - 5 years old learn the fundamentals of sports in a non-competitive environment. We also emphasize sportsmanship, fair play and participation. Please call the Family YMCA of the Desert at (760) 341-9622 for more information or to register. Date: Registration begins: Monday, September 3 Season: Saturdays, September 28 - November 16 Cost: $80 Location: Colonel Mitchell Paige Middle School Time: 11 am - 12pm Ages: 3-5 Senior Center Happenings... LQ Active Newsletter Do you want to know about what is happening at the La Quinta Senior Center? Take a look at the LQ Active newsletter. Download Adult Nature Walk Provided by the Stewards of the Fred Wolff Nature Preserve Join us each month for a unique look at our local environment with special guest leaders and special topics. 3 of 4 9/3/2013 9:13 AM Community Services Update lmp: //campaigar20.comtantcoxdact. com/render?llr=tv6coj ab&v-001 gzs_P1B-J6Pn3de1PM3vzJ... All walks begin at 8am from the Shade Shelter on the Bear Creek Nature Trail at the corner of Calle Ensenada and Avenida Montezuma in the La Quinta Cove. Topic: Local Desert Habitats Cost: FREE! Date: Saturday, September 21 All -In -One Wedding Package Civic Center Gazebo / Reception Room The Civic Center Gazebo/ Reception Room is the perfect choice for your elegant event. Call the Community Services Department at (760) 777-7090 for more information. Event Site Amenities Beautiful Outdoor Gazebo Spacious Reception Room Elevated Stage Area Large Dance Floor Tables and Chairs included in Reception Room Kitchen available (for nominal fee) ✓Safe.._ nLr Forward this email This email was sent to gvillalpando@la-quinta.org by Update Profile/Email Address I Instant removal with SafeUnsubscribe" Privacy Policy. Cof shmtConftxf City of La Quinta, Community Services Department 178495 Calle Tampico I La Quinta I CA 192253 229 4 of 4 9/3/2013 9:13 AM Acti V (f A publication of the La Quinta Senior Center www.la-quinta.org &i3HENNE�S A,DEMENTIA CAREGIVER SUPPORT GROUP This group infacilitated bythe 8lzheinm/'n Association and meets to provide information and support for caregivers. ~ Wednesdays, August 7&2|�September 4&18 Q0E- ON- ONE CONSULTATIONS &VCAP'Health Insurance Advocacy Program Wednesday, August J& 21 Wednesday, September 4&18 1 p,m,-, Appointment Required legal Consultation ' David Grossman, Attorney Wednesday, August 21 1, 10uxn. Tuesday, September 24; | pm. Appointment Required /inmuma/&iemvultntim Scott Tautennao Tuesday, Sept. 10 Qa.m.; Appointment Required LOOK WHO |S00OUR LOBBY Applied General Agency Insurance Ice Cream Social Wednesday, August 14 Rosemary Canuto'Professional Dog Trainer REGISTRATION DATE FOR UPCOMING LUNCHEON kiAermatioxalCudiim Luncheon ' September /9 Registration Date: August 23 Fee- *3per person" maximum 2registrations per household per event. This event inmpartnership effort with Mizell Senior Center and The Riverside County Office on Aging. Pmrtiuiponts0U+ years n(age can have lunch for FREE, application isrequired for registration. Please contact the Senior Center for more infonnmhon�seating is limited, H1C.A.P.'HEALTH INSURANCE COUNSELING ADVOCACY PROGRAM Volunteers are able io assist with prescription drug plan counseling and comparison. They will offer insight tohelp understand hills, statements and provide assistance wiihchmUenOomandfi|ingpppum|u. Wednesdays, August 7 & 21 -1 September 4 & 18 MEDICARE SPECIAL ENROLLMENT PRESENTATION United Health Care will provide information for those seniors who may quality for this program, |fyou are turning 6Band are newly eligible for Medicare, have recently moved into our area, orquality for extra help paying for prescription coverage, now iuthe time toenroll. Reservations are required toattend, Monday, September La Quinta Senior Center I78450/uenidoLuFonda ILuVuimoICalifornia 1922531(760)564-0096 230 BECOMING A YOGA TEACHER Great Choice for People 50+ Benefits of regular yoga practice and becoming a teacher trained by the Haddon Institute of Yoga and Holistic Studies, Tuesday, September 10; 10:30 - I i:30 a.m. Reservations Required RIVERSIDE COUNTY COMMUNITY ACTION PROGRAM L.I.H.E.A.P- Low Income Home Energy Assistance Program A representative will be available to accept completed applications for this program. Walk-in, first come, first serve basis. Musturing, copies of all required documents to qualify, Wednesday, September 1 S; 10 a.m. - 12 p.m. BEREAVEMENT GROUP Family Hospice Care vvill he providing a free support group in a non -religious, safe and caring environment. Rev. Dr. Bridgette Ballenger, Bereavement and Spiritual coordinator will facilitate the group meetings. Mondays, September 9, 16, 23, & 30; 1 -2 p.m. THE FACTS OF HEALTH CARE REFORM AND ITS AFFECTS Ismael Robledo of InterValley Health is offering this important presentation. Reservations Required. Wednesday, September 18-1 10, 15 - 11 a.m. DAYTIME CLASSES FOR AUGUSTISEPTEMBEIR HEALTH & WELLNESS Mat Pilates - Isabel Alvarez MIWIF" August 2 - 26-1 September 4 - 27 Fee: $ 35 1$ 7 drop -in; 8: 15 - 8:45 a.m. Morning Workout - Isabel Alvarez MI'WIF" August 2 - 26-1 September 4 - 27 Fee: $ 18 1$ 5 drop -in; 9 - 10 a.m. Zomba Gold - Don Ramos MIS111", August 2 - 28-1 September 4 - 30 Fee: $45 1$7 drop -in M, 10,115 - 11 -1 '1-- a.m.,, WIF, 10,30 - 11.30 a.m, Tai Chi for Arthritis - Peg Ulrich Tuffic August, 1 - 29 fizo class 8115) Tuffli-I September 3 - 26 (its class 5/191 FREE, Must attend first class, 11: 15 a.m. - 12 p.m. Tai Chi Comes - Peg Ulrich TruTh-1 August 1 - 29 (no class 8115) Tu,'Th; September 3 - 26 rlov class 9/191 FRIEE-F Must astandfinct class, 12,15 - 1.15 p.m. ART & DANCE Social Dance Fusion - Debra Souza To; August 6 - 27" September 3 - 24 Fee: $28 sessionl$8 drop -in; 1:30 - 2:30 p.m. Let's Make Jewerly - Nicole Harris To; August 6, 20, 27; September 3, 10, 17, 24 Fee: $10 EACH CLASS; 1:30 - 4:30 p.m. Special events continued... SPECIAL INTEREST AARIP Driver Safety - Kathy Malott Wednesday, August 14; 8:30 a.m. - 4:30 p.m. Fee: $12 for AARP Members 1 $14 for Non-Mernhors Registration is Required `AEI Movies 1�l�� T � ��, .~"0n��o�� x�vv� ^�u^ ��inta �^ *e]0Uor.�Center /\llmmvic�|ru/sdays6e,,inatzowp.ru.Mmdeaare£RBB slid meadn�imavailable unafirst cozoe'first serve basis, Movies are yobjccttochange vvit600tnotice. Thriller - When ex -military cap Jack Reacher investigates Master thief Will Montgomery is ready to leave his an elite sniper charged with killing five people, he teams criminal past behind. But when his daughter is kidnapp up with a beautiful defense lawyer --and find themselves he has no choice but to reunite with his old partner in crime and pull off one last heist. Stars: Nicolas Cage, in a dangerous cat and mouse game, Stars, Tom Cruise, Rosamund Pike, Richard Jenkins (Running Time- 2 his. Josh Lucas, Danny Huston. (Running Time'. I hr. 36 mi HITCHCOCK - PG-1 3 _7 INTO THE WHITE - R August September 12 Drama ' Iconic filmmaker Alfred Hitchcock struggles Drama '|nthe early days ofWorld War U'two military with his marriage, the censors and the financiers nfhis airplanes --one British and one Gmman-mmshot down 188Ofilm Psyche inthe homic. Stars- Anthony I over Norway. 81am�F|ohmnLukas, Da�dKmu�8L� Hopkins, Helen Minn '8ondaVJohmmmon(Runniny 'p'�' �.�� . Henrik Hoff (Running Time: 1 hr. 4Omino) Time, 1 fire. 3BminnJ THE IMPOSSIBLE ~PG-1 3 ADMISSION ~PG-13 ~�m�NAoQm�1G September -- ~-� ~ --° TrackinQnnafmmi|y'ohuno�' inyoxpnrinooao this ' ° Comedy ' While scouting applicants atmnexperimental ^* gripping drama depicts the chaos generated hythe high school, Ivy League admissions officer Portia mo��o2OO4�m�m �8oNhuo�Nmie ��m�Nomni ` ~ � Nathan d�cmmm�a the is her �� n . � ^ ^ ' ~ --- —~ � Watts. Evvan McGregor (Running Time- 1 hr. 54minsJ former college classmate John Halsey. Sta w: Ina Fey, Paul Rudd, Michael Sheen (Running Tkne'. 1 hr. 4Jrental IDENTITY THIEF .R August22 - - �� 13 Comedy ' When Sandy isaccused ofcrimes he hasn't September 28 committed, hemust track down the woman who has Drama ' This magic focuses onthe relationship between his name. Stom-JmmnBo�mnn'�o|kmu�xCa�hy bmebaUicon JaoNeRobinson and Bmok|ynOudQmo � (Roo��T�� 1 hr. m�nJ �mm~ ��0�N� �a managerBmn�Rickey. �� general Stars, Harrison Ford, Alan Tudyk. Lucas Bids!( (Running Tima�%hm.8min) - HYDE PARK ON THE HUSDON~R � AoQmst28 EF Drama ' President Franklin Roosevelt must deal with his oKiom|duties nnwell autire competing interests o(his mother, his wife and his mistresses while the king and queen o(England are inthe U.&to visit, Stars, QU La Quinta Senior Center I78450/uenidoLuFonda ILuVuimoICalifornia 1922531(760)564-0096 232 � & § _ 0 � ( E 0 66 / %y \ j M \\ \ _ J \ }/ e E/ \ m / 0 / / / /\ \ j\) t\u�\ . , m 0 c.E _ f°$/J7D 9.5E 2 o = 2&±t\/ ® . 3 % ± 5 J MM 4 ,©e T ` / � Q / 0 = 0 4 = o o 7i 0 6= o\ .5 5 \ \ , 0 - \ } u } y G \ 3 � E « / - / CL \ j \ � [ = - / 2 w = (Y u { ) _ » = u = _ \ 0 \ \ '\ » . e CL , / § � \ \ \ \ , \� u / \ _ _ _ _ _ _ SEPTEMBER I I CANDLELIGHT VIGIL SPONSORED BY: THE COVE NEIGHBORHOOD ASSOCIATION Join with your fellow La Quinta residents for a special candlelight vigil honoring the public safety officers and victims of the September 11, 2001 attacks. The evening event will include speeches by local dignitaries, musical tributes, and candlelight vigil in front of an actual piece of steel from the World Trade Center. Date: Wednesday September I I The event will take place next to the 9/ 1 1 Time: 7:30pm Memorial on the north side of the Campus. Cost: FREE Ages: All ages welcome Location: Civic Center Campus Bring: A candle and your friends and family For more information please visit www.la-quinta.org or call us at (760) 777-7090 234 Y' Y!4 A rry, � I P co ball U s � N cn M O � O bA N > N O � ++ E 4a CL A W N 0 3 uD O O v= i L Q N U) N p Q} O O •Q co O O CO i fn J a) a) U) C9 } > O o Ln O O O o OO (n C2. > m OT O m c co O O-.0a) O U > � co o T mj co 7 a70 mcn� oo�o m o U a�++ 0 to Z O U X o cc O O (L J > U) 70 co O 0 Q O (Jj + N Q O O N o co — U CL CO OL E Q - a "D L o o LL co > o > a E 1 a EWo y O Z N O ti. ON 0 a U n .w d g � c w Z O QQ y n �L Cy CcO� _ OD r, rl 61 r Public Art Surrounds You in La Quinta Art. It's everywhere you look in La Quinta - in places you realize, and some you may not. The City of La Quinta has strong commitment to preserve the area's unique character and to balance development with artistic enhancement. That's why the City established the Art in Public Places Program. Art in Public Places Program La Quinta has become a mecca flourishing in recreation, resort, housing and economic and business development. Art has played an important role in the creation of character and image in the City of La Quinta. The Art in Public Places program plays an integral role 1 I as La Quinta grows and continues to be enhanced. Public Art is one method of ensuring that the visual experience of the City is rich with the balance of cultural, environmental and artistic beauty. Art in Everyday Life Many public art pieces are recognizable throughout the City, but there are several that are part of everyday life in La Quinta that might surprise you. For example, the mural on the La Quinta Car Wash — known as Desert Mural by Marcia Gibbons and students from La Quinta High School — is public artwork. Even daily chores and errands are more enjoyable when you're greeted with interesting artwork.The bus stops along Hwy 111 have artistic panels integrated into the design. What about art in the park? For a City that's rich with the arts and culture — absolutely.The City'sgoal of making art part of our everyday lives is apparent in even some of the most unexpected places. Civic Center Art Purchases Another faction of the Art in Public Places is the Civic Center Art Purchase Program, which began in 1988.This program involves the purchase of art pieces from the La Quinta Arts Festival to enhance the Civic Center facilities. f�ZcIP, Avenue 5 sic k- eiie E S i rnpico Avenue 520 Avenue 5 CITY OF LA.0UINTA-- ,r,:._ ART In rUDLIC rLAP, 1. Entrance Monuments' 2. Cahuilla Family @ Happy Point g 3. Desert Scene @ La Quinta Car Wash ::_'•� ;?art 4. La Quinta High School Mascot Mural ' 5. La Quinta Court Fountains 6. Eagles @ Lowe's Hardware s' 7. Desert Dolmen @ Amore Restaurant 8. Don @ Rancho La Quinta 9. Bridge Railings: Washington Street, Eisenhower Drive, Adams Street and Jefferson Street (2) 10. Civic Center Campus: Spirit of La Quinta; Bronze Relief Map; Native American Theme Mosaics; Native Animal Tracks; La Quinta Mountain Ranges; Dedication, Courage, and Honor; Sun and Moonbeam; 9/11 Memorial; Stan's Vision; Leader of the Pack; Flowing Presence 11. Senior Center: Solitude 1; Historical La Quinta Mural 12. Running Free @ Embassy Suites 13. Fritz Burns Park: Dances with Landscapes Mosaics; Gateway to the Desert; In-between Earth & Sky Spray Towers; Walk through Arch Sculpture 14. Fish Trap with Bear @ Cove Oasis 15. Old Town La Quinta: Village Bell;Tile Murals 16. Enjoy the Ride Bus Stop 17. Time Stream II @ Village Roundabout 18. Historic Mural @ La Quinta Museum 19. Freedom and Romance @ Griffin Ranch 20. Andalusian Horse and Rider @ Andalusia 21. Portal of Poppies 22. Double Dipper 23. Signal Boxes by Julie Kirk 24. Signal Boxes by Maria Hunt For more information regarding Art in Public Places: Please contact the Community Service DepartmOf (760) 777-7090 or www.la-quinta.org.comm6nityA2 237 PROGRAMS Fiscal Year 201112012 TOTALS June-12 May-12 April-12 Mar-12 Feb-12 Jan-12 Dec-11 Nov-11 Oct-11 Sep-11 Aug-11 July-11 Leisure Classes 1,965 117 200 208 175 167 161 130 186 201 152 126 142 Special Events 11_,285' 80 58 3,800 70 60 4,055 1,180 475 650 175 250 432 Adult Sports/Open Gym 5,810 418 720 588 826 658 400 264 280 238 173 564 681 Senior Center 12,189 510 893 1 1,335 1,089 1 1,388 1,283 1 1,058 1,140 1 1,356 1 674 1 755 1 708 TOTAL 31,249 1 1,125 1 1,871 1 6,931 1 2,160 1 2,273 1 6,899 1 2,632 1 2,081 1 2,445 1 1,174 1 1,695 1 1,963 sensor services Pala Senior Center 1 3,956 1 231 1 255 1 291 1 316 1 352 1 293 1 264 1 266 1 331 1 554 1 374 429 TOTAL 3,966 1 231 1 255 1 291 1 316 1 352 1 293 1 264 1 266 1 331 1 554 1 374 429 SPORTS USER GROUPS I a Di inta Park llse AYSO 8,280' 100 200 300 400 500 700 1,400 1,500 1,500 1,500 180 C.V. Soccer Club - Desert Boot Camp 500 50 50 50 50 50 50 50 50 50 50 LQ Rugby Club 150' 30 30 30 30 30 LQ Sports & Youth 700 100 150 150 150 150 Col. Paine School AYSO 750 250 250 250 LQ Rugby Club 150' 30 30 30 30 30 LQ Futbol 160 20 20 20 20 40 40 Y Football (League Practices 90 30 30 30 CV Revolution 185 25 20 20 20 20 20 20 20 20 snnrts cnmmeY LQ Sports & Youth 4,700 1 300 1 800 1 850 1 850 1 850 1 175 1 175 1 175 1 175 1 175 1 75 100 LQ Insanity 25_,1 1 1 1 1 1 1 1 1 1 1 25 LQ/PD Youth Football 330 1 1 1 1 1 1 1 50 1 140 1 140 FACILI I Y/PAKK KtN I ALS Senior Center Church 3,675'1 300 1 300 1 375 1 225 1 300 1 300 1 225 1 300 1 375 1 300 1 300 1 375 Private Party 1,500' 400 1 300 100 1 200 50 50 1 100 1 200 1 100 Park Rentals La Quinta Park 3,450 200 200 250 250 300 50 100 1,600 100 100 100 200 Fritz Burns Park 300 50 100 50 100 Fritz Burns Park Tennis Courts Cove Oasis Trailhead - Civic Center Campus 28,070 150 600 25,020 100 2,150 50 Museum Osher Classes Meeting Room / Court and 1 450 1 1 1 1 150 1 150 150 Library Classroom 1 5650_ 1 500 1 600 1 600 1 600 1 360 1 660 1 180 1 600 1 780 1 350 1 60 1 360 TOTAL PROGRAMS 94,320 1 2,806 1 4,961 1 9,787 1 30,441 1 5,615 1 8,437 1 5,256 1 9,462 1 6,466 1 4,763 1 2,884 3,452 Senior Center Programs Senior Activitie 1 9067'1 574 1 581 1 991 1 741 1 1,003 1 871 1 737 1 845 1 1,032 1 569 1 574 549 Senior Leisure Classes 1 3,367 1 181 1 312 1 344 1 348 1 385 1 412 1 321 1 295 1 324 1 105 1 181 159 TOTAL 1 12,434 1 755 1 893 1 1,335 1 1,089 1 1,388 1 1,283 1 1,068 1 1,140 1 1,366 1 674 1 755 708 senior center Tree servires Senior Services 4,099 1 374 1 255 1 291 1 316 1 352 1 293 1 264 1 266 1 331 1 554 1 374 429 Volunteer Hours 2,521'1 79 1 178 1 293 1 222 1 277 1 139 1 162 1 131 1 221 1 356 1 121 342 TOTAL 6,620 1 463 1 433 1 684 1 638 1 629 1 432 1 426 1 397 1 662 1 910 1 496 771 LQ Fitness Center DRD 45915'1 4,147 1 4,298 1 3,913 1 4,343 1 4,250 1 4,348 1 2,868 1 3,476 1 4,203 1 3,808 1 4,117 2,144 238 PROGRAMS Fiscal Year 2012/2013 TOTALS Jun-13 May-13 Apr-13 Mar-13 Feb-13 Jan-13 Dec-12 Nov-12 Oct-12 Sep-12 Aug-12 Jul-12 Leisure Classes 1,475 120 101 96 89 114 163 122 137 135 140 131 127 Special Events 5,970' 222 1,800 600 65 2,270 600 180 85 85 63 Sports 1 5,081 1 423 548 301 1 551 742 6351 340 1 297 1 293 1 230 1 365 1 356 Senior Center I 10,488' 512 1 661 1,181 1 996 1,188 1 1,203P11,906 44 923 1,181 493 679 627 TOTAL 23014 1,277 1,310 3,378 2,236 2,109 4,271 1,537 1,609 948 1,260 1,173 senior services Paia Senior Center 1 3964_1 2461 3881 3181 3781 4391 2561 2641 3151 3991 2881 3671 306 I a Di inta Park llsP Boys & Girls Club Gym Volle ball Tournament 1 561 1 1 1 1 1 1 56 Col. Paine School SENIOR Mww. NUATE.W.M. ME tinnrrs cmmnipy FACILITYIPARK RENTALS Senior Center Church 1 3,9001 3751 3001 3001 3001 3001 3001 3751 3001 3001 3751 300 375 Private Party 1 1,9001 1 4001 2501 1001 1001 501 2001 800 Park Rentals La Quinta Park 1,300' 50 100 200 150 100 100 100 50 100 150 200 Fritz Burns Park 500_' 100 50 100 50 50 100 50 Fritz Burns Park Tennis Courts Cove Oasis Trailhead - Civic Center Campus 32,600' 50 550 30,000 50 1,950 Museum Meeting Room / Courtyard 1 1,0501 501 2501 2501 2001 1 1 1 1001 1501 50 Library Classroom 1 6.3601 5001 6001 7801 7501 2401 5401 3001 5501 8501 3501 3501 550 TOTAL PROGRAMS 89,714 1 3,098 1 4,388 1 7,196 1 35,464 1 4,788 1 6,672 1 5,016 1 7,882 1 5,658 1 4,221 1 2,577 2,754 SPninr C:PntPr Prnnrams Senior Activitie 1 5,6671 3031 3531 7001 5041 5121 5251 4201 4471 5301 3551 508 510 Senior Leisure Classes 1 4,821 1 2091 3081 481 1 4921 6761 6781 4241 4761 651 1 1381 171 117 TOTAL 1 10,488'1 512 1 661 1 1,181 1 996 1 1,188 1 1,203 1 844 1 923 1 1,181 1 493 1 679 627 Senior Center Free Services Senior Services 3,9641 2461 3881 3181 3781 39 2561 2641 3151 3991 2881 367 306 Volunteer Hour 1 2,2551 181 1 1901 2271 3081 2841 1661 1701 141 1 1671 131 1 155 135 TOTAL 1 6,219 1 427 1 578 1 545 1 6861 723 1 422 1 434 1 456 1 566 1 4191 522 441 LQ Fitness Center DRD 43,687'1 3,385 1 3,463 1 3,369 1 3,146 1 3,272 1 4,348 1 3,149 1 3,781 1 4,039 1 3,732 1 4,181 3,822 Department Report: D 6A _ �,t•Gy ��5w OFT1 TO: Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, Public Works Director/City Engineer DATE: October 15, 2013 SUBJECT: PUBLIC WORKS DEPARTMENT REPORT FOR SEPTEMBER 2013 1. Maintenance staff has completed clean-up efforts resulting from the August and September rain storms. For the month of September, the total for all maintenance expenditures was $82,676.33 with traffic signals, flood control, and street sweeping being among the highest tasks in terms of cost. The attached GORequest chart provides a detailed breakdown of costs by task. 2. Granite Construction, the contractor for the Adams Street Bridge Improvement Project, has opened both halves of the bridge to traffic. Granite is currently working on constructing the last of the channel lining. A ribbon cutting ceremony is scheduled for October 24 at 9:00 a.m. at the Kohl's parking lot. Progress on the project is being tracked on the Adams Street Bridge Project Facebook page. 3. The Eisenhower Drive and Calle Sinaloa Roundabout project was awarded to Golden Valley Construction on May 7. The contractor is currently working on landscaping and on construction of the entry wall. Work is anticipated to be complete in mid to late October. 4. The Avenue 52 Sidewalk Improvement Project is complete and staff is scheduling a final walk through of the project. The project is scheduled to go to City Council for acceptance on November 19. 5. The SilverRock Irrigation Relocation Project is complete and staff is scheduling a final walk through of the project. The project is scheduled to go to City Council for acceptance on November 19. 240 6. The Washington Street and Highway 111 Intersection Improvement Project was awarded to Granite Construction. The contractor has removed the existing curb, gutter and asphalt on the northeast and northwest corners of the intersection and is currently constructing the new curb and gutter. 7. The contractor for the SilverRock Parking Lot Americans with Disabilities Act Project has completed the work and is currently working on punch list items. The project is scheduled to go before City Council for acceptance on November 19. 0 cri 00 _ kD n 0 c *—' c Ln ° v 3 o Z 06 O 'm - L N to M N� , off$ Lm N� N 0 n C rl •f0 C M l0 i/? Q 06 rj M (n Ol f0 a. i/? of Q � , +�+ Ln L1 V? C UA UA i/? C C ++ M C t ' � O v>• U cif +� f6 C rj '� V>• -a i--I C f�6 � C U U1 N U1 L UO p yOi U N L +L+ V 'a E riCO Ln U �_ (n C O +�+ bA N yr L6 aa) a, v N o v L U Q V) L ++ .......... ...,', LL C � � U1 Ln E U1 v ao r1 L C o N Q 0 o a 00.. . w .. . =� of An : p m cv _ rL.00 3: kD L F� 441 i kh 00 ri V? .... Ln •_ v k7 �� 1 Q r`o m rn oo a)4-; 0 o c a r-I V? W In 00 ++ r-I C k L N Vf i a) Qj N a. U O i/? b.0 0 C O i/? bD UA C C -0 kD N C 'L coM a)a) a>� l—I E o ,E L� Q b C V) J `zy 243 DEPARTMENT REPORT: 6B MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, Public Works Director/City Engineer DATE: October 15, 2013 SUBJECT: DEPARTMENT REPORT ON NEW TRAFFIC MANAGEMENT CENTER The Public Works Department recently established a Traffic Management Center (TMC) in one of the vacant offices at City Hall. The TMC contains a computer with centralized software that monitors traffic signals and can be accessed remotely by Traffic Engineering staff. Two new monitors have been installed in the TMC, which allow viewing of traffic data, video detection, and other auxiliary system information. Plans are in place to upgrade the City's master traffic controllers to be connected wirelessly to the central computer so that all functions can be monitored and adjusted as necessary. The City Traffic Engineer regularly drives the City's arterial streets to check the operation and timing of signals and makes adjustments to optimize their performance. The signals are also programmed to adjust the timing depending on the time of day and time of year, as demands change. The TMC allows the City Traffic Engineer to adjust signals more quickly from the office or remotely, and can even be programmed to notify staff when problems start occurring. The City's investment in this technology, along with the continuous review of traffic conditions by the engineering staff, helps ensure optimal signal coordination and traffic flow throughout the City. 244 `zR DEPARTMENT REPORT: 7 Police Department Quarterly Report For July, August & September 2013 Prepared for 246 247 Table of Contents • Crime Statistics • Beat Map Special Enforcement Team Report • Business District Unit Report • CPTED Specialist Officer Report • Crime Prevention Officer Report • School Resource Officer Report • Traffic Services Report • Community Service Officer Report • Volunteer Report 248 `z t or 0000#ft bowI c l, � Atlyz Augost & September 2013. 250 1-3 H cA cj IV- M�•,� (oil- q' � r P► r w ti. ti N ? CA �~ a `w H cn �sw CD CD S arA rn U 252 Quarterly Stats for July, August and September TYPE OF ACTIVITY. Programs of incidents 7 TYPE OF ACTIVITY Search Warrant # of incidents 15 Vehicle Checks/Stops 109 Probation/Parole Search 32 Pedestrian Checks 38 Arrest Warrants Served 55 Investigative Follow-up 35 Arrest/Filing-Felon 38 lProperty Value Recovered $13,135.00 lArrest/Filing Misdemeanor 37 254 Significant Activity for July, August & September • In July, SET investigated theft of mail from a community mailbox and a subsequent fraud. The sus- pect was arrested and booked into the Indio Jail for fraud and identity theft. • In July, SET conducted a pedestrian check in the area of Washington Street and Hidden River Drive. Two suspects were arrested and booked into the Indio Jail for possession of controlled sub- stances. In July, SET served a property related search warrant in the 51500 block of Avenida Villa. Officers recovered multiple items of stolen property from the residence. The suspect was arrested and booked into the Indio Jail for possession of stolen property, grand theft, and committing a felony while on bail. • In July, SET conducted a pedestrian check in the area of Washington Street and Calle Tampico. The suspect was arrested and booked into the Indio Jail for a felony drug warrant. • In July, SET responded to a theft from a business in the 79900 block of Highway 111. Two suspects were arrested and booked into the Indio Jail for commercial burglary. • In July, SET completed follow-up investigation of a theft that occurred in the 78200 block of High- way 111. The suspect was identified and located in the 52100 block of Avenida Villa. The suspect was arrested and booked into the Indio Jail for commercial burglary and a felony drug warrant. • In July, SET investigated a grand theft from a residence in La Quinta. SET served a search warrant at the suspect's residence in the 82300 block of Santa Rosa Way, Indio. SET recovered stolen prop- erty, firearms, and controlled substances from the location. • In August, SET investigated a burglary that occurred in the 79500 block of Cortez Lane. The sus- pect was arrested and booked into the Indio Jail for possession of stolen property and committing a felony while on bail. A second suspect was arrested for possession of drug paraphernalia. • In September, SET conducted a pedestrian check in the area if Calle Tampico and Washington Street. The suspect was arrested and booked into the Indio Jail for a felony assault with a deadly weapon warrant. 255 Significant Activity for July, August & September • In September, SET conducted an enforcement stop of three subjects on a utility cart at. Calle Coli- ma and Avenida Vallejo. The investigation revealed the cart was stolen from a nearby golf course. One suspect was arrested and booked into the Indio Jail for possession of stolen property. • In September, SET conducted a pedestrian check at Calle Hidalgo and Avenida Vallejo. The sus- pect was arrested and booked into the Indio Jail for possession of a controlled substance, possession of drug paraphernalia and violation of probation. • In September, SET conducted a probation compliance check in the 52000 block of Avenida Carran- za. One suspect was arrested for possession of stolen property and violation of probation. A second suspect was arrested for being under the influence of a controlled substance. Both suspects were booked into the Indio Jail. • In July — September, SET continued enforcement programs aimed at reducing the number vehicle thefts in the city of La Quinta. As a result the city has experienced a sharp decrease in the number of reported stolen from the previous months. 256 Officer Alex Quezada & Cpl. Josh Reinbolz Summary for July, August & September of 2013 fC�.L:.�� ^ a ` J 6v < ,4 Y 't✓ � N �. f l � t.- 7_'viC GY =?,4�. L�ua'1 �r-.��C ,.,,4 ,^_✓'�t Progams 8 Search Warrants 9 Vehicle Stops / Ped Checks 31 Business Checks/Meetings 165 Citations 2 Arrest Warrants Served 5 Investigative Follow-up 94 Arrest/Filing-Felony 6, Pro2erty Value Recovered $12,132.20 Arrest/Filing Misdemeanor 9 257 Significant Activity for July, August, and September 2013 page 2 JITLY 2013 • BDU conducted an operation at the Montezuma Park to ensure the safety of La Quinta citizens during the 4th of July Festival of Light and Parade. During the operation, the BDU cited one person for drinking alcohol in public. • BDU responded to a shoplifting at the La Quinta Wal-Mart, and arrested a suspect for shoplifting, possession of methamphetamine, and two outstanding theft warrants. She was booked into the Indio Jail. • BDU assisted in the evacuation and security of evacuated homes in the San Jacinto Mountains during the re- cent fires. • BDU worked in cooperation with SET and served a property related search warrant La Quinta, The search war- rant stemmed from theft that occurred in La Quinta. Stolen property was recovered during the search warrant and the suspect was arrested and booked into Indio Jail. • BDU served two property related search warrants in the city of Coachella. The search warrants stemmed from several burglaries at the StorQuest storage facilities on Adams Street and Dune Palms in the city of La Quinta. During the service of the search warrants, stolen property from the StorQuest burglaries and illegal narcotics were located. • BDU attended the Coachella Valley Small Business Association conference at Palm Valley Country Club in Palm Desert. Officers conducted a presentation on the current crime trends and a summary of recent legislation regarding criminal matters. • BDU worked in partnership with La Quinta SET, Coachella SET, and Gang Task Force to serve a property re- lated search warrant in the city of Coachella. The search warrant stemmed from several commercial burglaries at the two StorQuest storage facilities in La Quinta's Business District. During the service of the search warrant thousands of dollars' worth of stolen property from several burglarized storage units was recovered. • BDU assisted SET in serving a property related search warrant in Indio. The warrant stemmed from a grand theft investigation that occurred at a residence in La Quinta. During the search warrant service, stolen property, firearms and approximately 1.5 pounds of marijuana were recovered and seized from the residence. AUGUST 2013 • BDU with the assistance of La Quinta SET and La Quinta SRO's, served a property related search warrant in the city of Coachella. The warrant stemmed from multiple burglaries at the StorQuests in La Quinta. During the service of the search warrant, stolen property from the burglaries was located. One male suspect was arrest- ed for burglary, possession of stolen property, conspiracy, and possession of cocaine. • BDU responded to the La Quinta Resort regarding a suspicious abandoned golf cart. BDU discovered the golf cart was stolen from the Palm Desert Country Club and recovered the stolen cart. • BDU attended training regarding a new law enforcement information system to greatly aid in their investiga- tions. • BDU responded to the La Quinta Wal-Mart, and contacted security who had a male suspect detained for shop- lifting. The male was also on county probation for possession of drugs and was booked into the Indio jail for shoplifting and violation of probation. • BDU conducted a follow-up investigation regarding a stolen utility cart from Hyundai of La Quinta which was recovered in Palm Desert. The next day, BDU contacted a male who matched the description of the suspect who fled from the recovered utility cart. He was identified in an in -field identification with a witness. The sus- pect was arrested and booked into Indio Jail for possession of the stolen golf cart. 258 SEPTEMBER 2013 • BDU participated in Costco's Employee Safety Fair. During the safety fair, crime prevention information was distributed to the employees and topics related to increasing their safety at the work place and at home was discussed. • BDU conducted a traffic stop in the city of Indio. The driver was one of four suspects in the StorQuest burglaries in July of 2013. He was transported to the Thermal Station for questioning. During the inter- view, the suspect admitted to being involved in the burglaries and was arrested. He was booked into the Indio Jail for Burglary, Conspiracy, and Possession of Stolen Property. • Patrol officers responded to the One West Bank in Old Town La Quinta, regarding a report of an indecent exposure. The reporting party stated a subject pulled his pants down and defecated on the ground near the bus stop in front of the location. BDU identified the suspect and later located the male at Washington Street and Country Club in Bermuda Dunes. The suspect admitted to defecating at the location on more than one occasion was booked into the Indio Jail for Public Nuisance. • BDU assisted La Quinta SROs with a Kids With Guns Protocol from Mitchell Paige Middle School. Dur- ing the Kids with Guns Protocol, BDU located a pellet gun at the student's residence. The pellet gun was taken for safekeeping. • BDU conducted a Business Watch Meeting at Mimi's Cafe in La Quinta. During the meeting, La Quinta Businesses had the opportunity to speak with and ask questions regarding crime prevention tips and other Business District related topics. 259 Activity For the Quarter: Community Programs 5 Business Meeting I Community Contacts 19 Business & Area Checks 47 Citations I 1 Reports 5 Officer Herrera DULY 2013 • CSO Herrera prepared the calls for service, average response time and year to date crime_ comparison for the quarterly statistical report. } • CSO Herrera attended a Crime & Safety Conference with Resort Community Security Association. • CSO Herrera received training on how to manage the content on the police website. AUGUST 2013 • CSO Herrera prepared the GEM article on Back to School Safety. • CSO Herrera conducted a Neighborhood Watch meeting at Carmela. • CSO Herrera attended the Inland Empire Crime Free Multi Housing Collaboration meeting. • CSO Herrera went to Desert Management, Personalized Property Management, Avail Property Management and Desert Resort Management to inform them of services we have to offer such as Neighborhood Watch, Home Security, CPTED inspections and Operation Identification. SEPTEMBER 2013 • CSO Herrera prepared the GEM article reference the Report a Crime feature on the police website. • CSO Herrera spoke to a residents regarding crime statistics in their area (La Quinta cove) and provided them with crime prevention tips. • CSO Herrera created the Fall Business Watch Newsletter for the business community. • CSO Herrera attended a business meeting at Mimi's Cafe and discussed the Report a Crime feature on the website and social media. • CSO Herrera implemented a flyer program for Mail Theft and Open Garage Doors. • CSO Herrera created an CPTED inspection flyer to give to residents explaining the benefits of CPTED. MONTHLY SCHOOL RESOURCE OFFICER REPORT La Quints Police July, August & September 2013 • Officers Chris Trueblood, Rebecca Smith and Kerri Harlan instructed the 8th annual La Quinta Police Ca- det Academy from July 8th, 2013 till August 8th, 2013. They started the academy with 50 cadets and fin- ished with a very well attended graduation of 43 cadets. The academy was a great 'succcss and was made possible by the assistance of the Thermal Sheriff's Explorer Post 503 and a generous contribution by the city of La Quinta. At the conclusion of the academy Officers Trueblood and Smith attended advanced of- ficer training to further their training and skills while Deputy Harlan returned to patrol operations. • Officer Trueblood began training new School Resource Officers David Klicka and Ricardo Contreras dur- ing the last week of August prior to the start of school. Officer Trueblood replaced Officer Smith at La Quinta High School. Officer Contreras replaced Officer Trueblood at Col. Mitchell Paige and Summit High School. Officer Klicka replaced Officer Harlan at La Quinta Middle School. 262 Traffic Report Page 2 TRAFFIC TEAM: • SGT. PICKOWITZ • OFFICER PALMER • CPL.OLSON • OFFICER MOORE • OFFICER SCOTT June 2013 to August 2013 Traffic Activity # of incidents Traffic Activity # of incidents Total Collisions 98 Citations Issued 315 DUI Collisions b DUI Arrests 18 DUI Collisions with Injury 3 Non -DUI Collisions w/ Injury 14 Seatbelt Citations 15 Excessive Speed Citations 39 Red Light/Stop Sign Citations 22 Unsafe Turning Citations. 25 Parking Citations 75 Unlicensed Drivers 45 Suspended Licenses 27 Total Arrests 72 263 Traffic Report Page 2 Quarterly Traffic Report The City of La Quinta received 153 calls for service for traffic collisions from June 1" 2013 to August 31 st 2013. Of those calls for service, 98 (64%) were documented in written reports. The City of La Quinta saw a decrease in the number of traffic collisions on public roadways for June 2013 to August 2013 in comparison to the same time last year. However, the number of collisions resulting in injury has increased by 58%, in comparison to the same quarter last year. The increase in the number of injuries can be attributed to higher speeds and occupants not properly wearing restraint devices. The highest collision activity was on Thursdays, with the greatest risk to the motorists between the hours of 4:OOpm and 8:OOpm. The top collision locations were identified as: Highway 111 and Washington Street (6), Avenue 52 and Jeffer- son St (3), Avenue 48 and Washington St (2). The top causes of collisions in the City of La Quinta were determined to be Unsafe Speed (27.78%n Unsafe Lane Changes (12.5%), and Improper Turning (9.72%). As a result, the La Quinta Traffic Team focuses their attention toward education and enforcement of drivers who violate these traffic laws and further focus enforce- ment toward high collision areas. Officers in the City of La Quinta issued 315 citations for the months of June to August with 430 noted viola- tions. In keeping with all developing trends, traffic services constantly shifts its focus to meet the leading causes of collisions within the city. 264 Monthly Traffic Collision Statistics 61112013 to 8/31/2013 Primary Collision Factor: Excessive Speed Secondary Collision Factor: Unsafe Turning Tertiary. Collision Factor: Signs and Signals Day of Week When Majority Occurs: Thursday Time of Day When Majority Occurs: 16:00 to 19:59 Top 3 Locations Where Majority Occur: Rank Location Collisions 1 Hwy 111 ! Washington St 6 2 Ave 521 Jefferson St 3 3 Ave 481 Washington St 2 3 Ave 521 Washington St 2 3.. Fred Waring Dr l Jefferson St 2 3 Jefferson St I Vista Grande 2 265 0 0 0 0 0 o o o o e o 0 0 G CC! O C; M M iM (AD cMAq r A A A M p N N N r e^ V) 0 0 0 o Iq I Iq L O N N N N o 0 cm CD A N N N N M T r N r e9 r T N T 0 0 0 0 0 T T A LO 07.: N N M M co '''co 00 07 0)0 ti N. N t+ ti M M A A A M C! O N r r M 0) 00 W C4 ` `N N r r C N �L �- Cl) _ R _ L O co O L 7 d o: CL o is y F= 0)L o` � d .w z° O C o C 3 LL _ O I ! p p T 266 e 4 e g e W.. C4 w m CD Q Q 5 a; a; a; OR 267 W a C o e r � f� N CO r N r N p p l4 © O O I o eIle I` M N t0 M r M r iti N iF � N r Q� V L 0? O C ^ C •W r..r O w O O LL a. z I it 268 r Community Service Officer Report La Ouinta CSO • Officer Bridget Delaney • Officer David Kruger • Officer Aaron Aceves j Summary of Activity for July, August & September Tyne of Activity Number of Incidents Burglary Reports 21 Grand/Petty Theft Reports 24 Vandalism/ Malicious Mischief Reports 17 Traffic Collision Response/Reports 52 Vehicle Code or Parking Citations 43 Abandoned Vehicle Tagged/Warning 6 Towed Vehicles 6 Lost or Found Property Reports 8 Custodial/Non-custodial Transports 47 Miscellaneous Calls 78 Volunteer e oft Summary of Activity for July, August & September Community Policing Office Number Citizens on Patrol Number Monthly Volunteer Hours 463 Patrol Hours 508 Hours Year to Date 1,454 Y.T.D Patrol Hours 1,241 Hours 4/03 to Present 30,301.5 Hours 7/06 to Present 11,308 CPO Monthly Visits 139 Neighborhood Patrol 306 CPO Year to Date Visits 1,418 Business Checks 621 CPO Visits 4/03 to present 21,167 Traffic Collision Response 2 Vacation Checks 30 Miscellaneous Activities 81 2013 savings $46,621.00 Total Savings since 2003= $655,852.00 We currently have 10 active office volunteers who staff and maintain the Civic Center Commu- nity Policing Office. These volunteers conduct a variety of clerical functions as well as data entry of citations, traffic collisions and DUI's, parking citations and pawn slips. They also play. an important role with assisting the community with questions and concerns. Our citizens on patrol (COP) volunteers assist with the drone car operations in the business district. They also assisted the officers with DUI check points, and football games. Danese Maldonado Volunteer Coordinator 270 `P`i ca"My FM DEPARTNEW IN COOPERATION WITH THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION John R. Hawkins — Fire Chief 210 West San Jacinto Avenue Perris, CA 92570 (951) 940-6900 — www.rvcfire.org .1ROUDLY SERVING THE NINCORPORATED AREAS October 7, 2013 FF RIVERSIDE COUNTY ND THE CMES OF: Honorable Mayor Adolph ANNING Members of the City Council City of La Quinta 78-495 Calle Tampico EAUMONT La Quinta, CA 92253 :ALIMESA :ANYON LAKE Ref Quarterly Report :OAC H E LLA -ESERT HOT SPRINGS please find the attached Fire Department Quarterly Report for the City of La Quinta. ASTVALE This report covers the 3`d quarter of 2013. IDIAN WELLS Riverside County Fire Department units responded to total of 707 calls for service IDIO within the City of La Quinta. These responses are broken down into the following JRUPA VALLEY classifications: AKE ELSINORE ,INTA Medical Emergencies: 498 IENIF'EE False Alarms: 82 10REN0 VALLEY Structure Fires: 1 ORCO Commercial Fires: 2 ALM DESERT Vehicle Fires: 7 Other Fires: 2 ERRIS Traffic Collisions: 27 ANCHO MIRAGE Other Incidents: 85 UBIDOUx CSD Hazmats: 3 AN JACINTO MECULA IILDOMAR Respectfully submitted, John Hawkins OARD OF uPERVISORS: County Fire Chief OB BUSTER DISTRICT 1 By' ]HN TAVAGLIONE DISTRICT 2 :FF STONE Jodie Gray DIsmc:r 3 Battalion Chief 3ENOIT DISTRICT 4 ARION ASHLEY DISTRICT 5 272 273 LA QUI'.,� NTA CITY Jibm'144-49,10-tiM b, .-4'61, hi LA QUINTA CITY FIRE DEPARTMENT 274 INSIDE THIS ISSUE I . Personnel Assignments 2. Response Reports 3. truck Report 4. Significant Events 5. Administration Reports 6. Training and Community Activity 7. Explorer Post LA QUINTA CITY FIRE DEPARTMENT 275 ADIVIINISTRA TXaN 44 555 ADAMS SZ'R.EET LA QUINTA:, CA 92253 ;° {760) 345 6932 1. Battalion Chief — Jodie Gray STATION 93 (NQRTH LA QUI1NTAj 44 555 ADAIVIS S�'REET.: ,A QUTNTA� CA 92253 {760) SG4 435'1 , Engine Company 93 1. Fire Captain — Eric Cisney 2. Fire Apparatus Engineer — Matthew McDonald 3. Fire Apparatus Engineer — 4 Firefighter II/Paramedic — Mark Birchard 5. Firefighter II/Paramedic — Brian Steiger 6. Firefighter II/Paramedic — 7. Firefighter II — Noe Lerma 8. Firefighter II — Anthony Diaz Engine Com an 32 1. Fire Captain -- Anthony Khatami 2. Fire Apparatus Engineer — Bobby Davis 3. Fire Apparatus Engineer/Paramedic — Kristopher Davis 4 Firefighter II/Paramedic — John Barton 5. Firefighter II/Paramedic — Albert Causey 6. Firefighter II/Paramedic — Frank Ebner 7. Firefighter II — Seth Shively 8. Firefighter II — Mark Skrainar LA QUINTA CITY FIRE DEPARTMENT 276 STATION 70 :(PGA WE5TT 54A01 MADSON S''REET LA QUI, CA 92253 TA (760) 5:64 2122 . Engine Company 70 1. Fire Captain - Gil Barrier 2. Fire Apparatus Engineer -- Kirk -Huettner 3. Fire Apparatus Engineer/Paramedic - Ron Earls 4 Firefighter II/Paramedic - Brandon Avner 5. Firefighter II/Paramedic - John Godwin 6. Firefighter II/Paramedic - Morgan Peterson 7. Firefighter II - Vacant 8. Firefighter II -- Steven Stock Truck Company 86 1. Fire Captain - Justin Scribner 2. Fire Captain - Dave Hudson 3. Fire Captain - Darrel Anderson 4. Fire Apparatus Engineer - Mark Greenway 5. Fire Apparatus Engineer - John Linzalone 6. Fire Apparatus Engineer - Russell Miller 7. Firefighter II - Chris Menses S. Firefighter II - Travis Ames 9. Firefighter II - Matt Adams 10. Firelighter II - Darren Clowers 11. Firefighter II - Nick Yuhas 12. Firefighter I1- Mark Margolin LA QUINTA CITY FIRE DEPARTMENT 277 YEAR END RESPONSE REPORT JULY - SEPTEMBER 2013 LA QUINTA CITY FIRE DEPARTMENT 278 La Quinta City Fire Responses Quarterly Totals Jical Emergencies ® False Alarms ■ Structure Fire ®Traffic Collisions © Vehicle Fire ®Other Fires ■ Other Incident ■ Hazmat July Au ust September Totals Medical Emergencies 181 140 177 498 False. Alarms 20 43 19 82 Structure Fire 1 0 0 1 Traffic Collisions 8 10 9 27 Vehicle Fire 2 4 1 7 Other Fires 0 0 4 4 Other Incident 24 40 21 85 Hazmat 1 1 1 1 3 TOTALS1 237 1 23$ 1 232 1 707 279 500 450 400 350 300 250 t 200 150 100 50 0 La Quinta City Fire Responses Quarterly Totals Quarterly Comparisons ❑2012 02013 q;• sIz � �4c h,� q'/. her her e' 4 *,p s Third Quarter. 2012 500 +--ii 498 Medical Emergencies False Alarms 92 82 Structure Fire 4 1 Vehicle Fires 3 7 Traffic Collisions 32 27 Other Fires 3 4 Other Incidents 57 85 Haamat 3 3 TOTALS 694 707 10/7/2013 280 TRUCK REPORT Truck 86 has recently purchased a new "Big Rig" chain compliment. This enables the truck to lift big rigs off of vehicles to rescue patients on the major highways in the Coachella Valley. They also have two new air gas monitors. The Truck is gearing up for an upcoming truck academy in November and January to train firefighters to be qualified and work on the truck. LA QUINTA CITY FIRE DEPARTMENT 281 Response Activity Incidents Reported for Date between 7/1/2013 and 9/30/2013 and LA QUINTA City Com Fire False Alarm Haz Mat Medical Other Fire Public Service Assist Res Fire Standby Traffic Collision Vehicle Fire Wildland Fire Incident Total: 2 82 3 603 1 70 1 27 7 1 707 LA QUINTA CITY FIRE DEPARTMENT 282 SIGNIFICANT EVENTS July 11, 2013, 07:50 Engine 32 responded to a single family residence in La Quinta. Engine 32 arrived at scene to find smoke and fire from the attic. Fire was contained to the attic from the center of the house to the back wall. The owner reported electrical problems just prior to the smoke from the attic. One civilian was transported to EMC with minor smoke inhalation. One small dog and one small cat were rescued from the back of the house without injury. Red cross was notified to help with the displaced. September 14, 2013, 10:50 Firefighters from E70 and E32 were dispatched to a reported ringing alarm at 78049 Cobalt Drive in La Quinta. The response was upgraded to a full first alarm assignment based on a telephone report received in the Command Center. When E70 arrived on scene they found one unit of a two story eight unit condominium building with smoke showing. The first arriving Company Officer initiated a search of the building, fire attack and ventilation. The first arriving Chief Officer called a second alarm due to the high heat and humidity. The fire was contained within 15 minutes and the damage was isolated to the kitchen of the apartment of origin. The fire is under investigation.. There were no injuries to firefighters or civilians. fare. LA QUINTA CITY FIRE DEPARTMENT 283 Administrative Reports It has been a busy fire season for the entire State of California and La Quinta Firefighters assisted on multiple fires around the State including the Silver Incident in Beaumont that went to over 20,000 Acres and the Rim Fire in Yosemite was over 200,000 Acres. La Quinta Fire Station 70's kitchen was remodeled after the mold was found and removed and looks beautiful. LA .QUINTA CITY FIRE DEPARTMENT 284 TRAINING & COMMUNITY ACTIVITIES During the summer months, tours were at a minimum although we are starting to pick up with October 6- 12'' being Fire Prevention Week. This year's theme is "Prevent Kitchen Fires". Fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire. Home fires killed more than 2,500 people in the United States in 2011, according to the National Fire Protection Association (NFPA), and fire departments in the United States responded to 370,000 home fires. Cooking is the leading cause of home fires in the United States where fire departments responded to more than 156,000 annually between 2007 and 2011; and two of every five home fires start in the kitchen. Unattended equipment was a factor in one-third of the reported cooking fires and 57% of reported non -fatal home cooking fire injuries occurred when the victims tried to fight the fire themselves. Children under five face a higher risk of non -fire burns associated with cooking. La Quinta residents should stay in the kitchen when frying food on the stovetop, keep a three-foot kid -free zone around cooking areas and keep anything that can catch fire away from stove tops. Residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire. Working smoke alarms cut the risk of dying in reported home fires in half La Quinta's first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education. LA QUINTA CITY FIRE DEPARTMENT 285 After taking the month of August off for summer break, the La Quinta Fire Explorer Post is now getting back into the swing of things. On September 14th, the Explorer Post was asked to help and participate with the Christopher Douglas "Pancake Breakfast" at Applebee's Restaurant. The post was more than eager to do this, as Chris was one of their explorer advisors. The explorers served breakfast, cleaned tables and greeted guests. Their hard work contributed to the success of this event. The explorer post is currently working on recruitment and taking applications for new explorers. The dead line for submitting applications is November 20th, 2013. Interviews and physical agility assessment will be held in December. We plan to have a new group of recruits ready to start by January 20.14. Explorer Post 93 members helping out at LaQuinta Applebee's 287 T4hf 4 4 a" AGENDA CATEGORY: CITY SA / HA / FA MEETING DATE: October 15, 2013 BUSINESS SESSION: ITEM TITLE: RESOLUTIONS TO APPROVE PLANS TO CONSENT CALENDAR: CONSTRUCT AN APPROXIMATELY 10,000 SQUARE FOOT CLUBHOUSE FOR GRIFFIN RANCH STUDY SESSION: PUBLIC HEARING: 1 RECOMMENDED ACTION: Adopt a Resolution approving Specific Plan 2004-074, Amendment 2, subject to certain Findings and Conditions of Approval; and, Adopt a Resolution approving Site Development Permit 2006-872, Amendment 1, subject to certain Findings and Conditions of Approval. EXECUTIVE SUMMARY: • A 21,200 square foot clubhouse was originally approved for Griffin Ranch. Griffin Ranch residents and developer have collaborated to propose reducing the clubhouse size to 10,420 square -feet (Attachment 1). • Proposed reduction requires an Amendment to the Griffin Ranch Specific Plan. • Clubhouse design/amenities are consistent with the Specific Plan as amended. • Plans are compatible with and complimentary to surrounding residential uses. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: Griffin Ranch, located at the southeast corner of Madison Street and Avenue 54, received approval in 2006 to construct a 21,200 square -foot clubhouse and mail room facility (Attachment 2). To date, the mailroom facility, adjoining mailroom parking lot, perimeter landscaping and trail network have been constructed. The current proposal identifies a reduced clubhouse size of 10,420 square feet, as well as 288 parking areas and recreational amenities (Attachment 3 & Attachment 4). The clubhouse facility was identified as an important amenity to be constructed early into the development of Griffin Ranch. The recent economic recession significantly impacted the original developer, ultimately resulting in bank foreclosure halting all construction, including multiple partially -finished homes and the clubhouse. For greater than two years, the Griffin Ranch Homeowners Association has been working with the bank with regard to development of the clubhouse. A settlement agreement was reached earlier this year, resulting in a reduced clubhouse size and the project moving forward. Additionally, it was recently announced that Lennar has purchased the partially -finished homes and will be purchasing the remaining undeveloped lots. They intend to commence home construction and other associated on and off -site improvements in early 2014. Specific Plan Amendment: The Griffin Ranch Specific Plan currently requires a minimum 20,000 square -foot clubhouse. The proposed amendment reduces the minimum size to 10,000 square feet (Attachment 5). The reduced clubhouse size is a result of a joint effort between the developer and many of the current Griffin Ranch residents. The proposed amendment ensures that the project can be constructed as proposed, and staff believes that the amendment is appropriate and necessary for the proposed development. Site Design: The proposed clubhouse is located in the southwest segment of the community, adjacent to a large retention/open space basin. Vehicular access to the clubhouse is provided via Mery Griffin Way, the community's main thoroughfare. Pedestrian connections to the existing sidewalk and trail systems is provided. Various common areas and amenities are also identified, including lighted tennis and pickle ball courts, active -use lawn areas, a dog park, and areas dedicated for future construction of a pool and additional game courts. Parking standards for the clubhouse are established in the Griffin Ranch Specific Plan. Vehicle and golf cart parking will be provided. All proposed outdoor fixtures, including game court lighting, are consistent with the City's outdoor lighting ordinance. Pedestrian walkways and entries will be adequately lit using decorative fixtures or landscape lighting. Architectural Design: The Andalusian -style architectural theme includes the use of stucco plaster as the primary exterior building finish, concrete roof tiles, decorative iron elements, an embellished entry rotunda with metal spire, colonnades, and arched windows. Additional architectural interest is provided by the use of covered patios and indoor/outdoor rooms. The clubhouse architecture is compatible with the development standards of the Griffin Ranch Specific Plan and the community's overall design theme. `le-R, Landscaping: Landscaping throughout the project site consists of desert and other low- to moderate -water use plants. Various trees and shrubs are placed around the building and along pedestrian corridors for added interest and shade. Use of turf is limited to recreation areas, including the dog park and future pool and game court areas. The proposed landscaping plan is consistent with the existing landscaping as well as the plant palette provided in the Specific Plan. Sustainability: The proposed project design should result in an environmentally sustainable building. Landscaping will meet or exceed Coachella Valley Water District requirements. Additionally, all site and building lighting will use low wattage energy efficient LED lighting with motion sensing technology. COMMISSIONS/BOARD/COMMITTEE RECOMMENDATIONS: On August 21, 2013, the Architectural and Landscaping Review Board reviewed and recommended to the Planning Commission approval of the site development permit subject to certain conditions of approval as recommended by staff. On September 24, 2013, the Planning Commission reviewed and recommended approval of the specific plan amendment and site development permit subject to certain conditions of approval as recommended by staff (Attachment 6). AGENCY AND PUBLIC REVIEW: Public Agency Review: This request was sent to all applicable City departments and affected public agencies on July 15, 2013. All written comments received are on file and available for review with the Community Development Department. All applicable comments have been incorporated in the recommended Conditions of Approval. SB-18 Native American Tribal Consultation: As per SB-18 consultation requirements, information regarding the proposed Specific Plan Amendment was forwarded to those Tribes referenced on the Tribal Consultation List provided by the Native American Heritage Commission. No additional monitoring requirements were required. Public Notice: This project was advertised in The Desert Sun newspaper on October 4, 2013, and mailed to all property owners within 500 feet of the site. To date, no comments have been received from adjacent property owners. Any written comments received will be handed out at the City Council hearing. ENVIRONMENTAL REVIEW `IU The Community Development Department has determined that this request has been previously assessed in conjunction with Environmental Assessment 2004-526, which was prepared for Specific Plan 2004-074 and was certified on January 4, 2005. No changed circumstances or conditions are proposed, which would trigger the preparation of subsequent environmental analysis pursuant to Public Resources Code Section 21166. ALTERNATIVES: Alternative actions include denying the reduced clubhouse proposal, approve the proposal with modified conditions of approval that address any specific concern of the Council, or direct the matter back to the Planning Commission for further consideration as deemed appropriate by City Council. Report prepared by: Jay Wuu, Associate Planner Report approved for submission by: Les Johnson, Community Development Director Attachments: 1 . Project Information 2. Vicinity Map 3. Project Area Map 4. Griffin Ranch Clubhouse Site Development Permit Packet 5. Proposed Griffin Ranch Specific Plan Amendment 2 6. Minutes of September 24, 2013 PC meeting CITY COUNCIL RESOLUTION 2013- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING SPECIFIC PLAN 2004-074, AMENDMENT 2, FOR THE GRIFFIN RANCH CLUBHOUSE CASE NO.: SPECIFIC PLAN 2004-074, AMENDMENT 2 APPLICANT: IOTA GRIFFIN, LLC WHEREAS, the City Council of the City of La Quinta, California did, on the 15t" day of October, 2013, hold a duly noticed public hearing to consider a request by IOTA Griffin, LLC for consideration of an amendment to the existing Griffin Ranch Specific Plan in order to accommodate plans for a reduced -sized clubhouse located on Mery Griffin Way, more particularly described as: WHEREAS, the Planning Commission of the City of La Quinta, California did, on the 24t" day of September, 2013, hold a duly noticed Public Hearing to consider a recommendation on said Specific Plan Amendment, and after hearing and considering all testimony and arguments, did adopt Planning Commission Resolution 2013-015, recommending to the City Council approval of Specific Plan 2004-074 Amendment 2; and, WHEREAS, the Community Development Department published a public hearing notice in The Desert Sun newspaper on October 4, 2013 as prescribed by the Municipal Code. Public hearing notices were also mailed to all property owners within 500 feet of the site; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory findings pursuant to Section 9.240.010 of the La Quinta Municipal Code to justify City Council approval of said Specific Plan Amendment: 1 . Consistency with the General Plan The proposed Specific Plan amendment is consistent with the goals and policies of the La Quinta General Plan in that the design, height, scale and mass of the clubhouse is compatible with the goals and policies of the General Plan Open Space - Recreation Land Use designation. `R City Council Resolution 2013- Specific Plan 2004-074, Amendment 2 IOTA Griffin, LLC (Griffin Ranch Clubhouse) October 15, 2013 Page 2 2. Public Welfare Approval of the proposed specific plan amendment will not create conditions materially detrimental to public health, safety and general welfare as the Community Development Department has determined that this request has been previously assessed in conjunction with Environmental Assessment 2004-526, which was prepared for Specific Plan 2004-074, which was certified on January 4, 2005. No changed circumstances or conditions are proposed, which would trigger the preparation of subsequent environmental analysis pursuant to Public Resources Code Section 21166. 3. Land Use Compatibility The proposed Specific Plan amendment incorporates land uses that are compatible with zoning on adjacent properties. The design regulations specified in the Specific Plan amendment for clubhouse and related recreational facilities are compatible with the existing single-family homes located near the specific plan area and on surrounding properties. 4. Property Suitability The uses permitted in the specific plan amendment are suitable and appropriate for the subject property in that the community is surrounded by compatible existing uses such as single-family residential homes. The current specific plan area is served without adverse impact by all necessary public services and utilities. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That the above recitations are true and constitute the findings of the City Council in this case; SECTION 2. That the City Council does hereby approve Specific Plan 2004-074, Amendment 2, for the reasons set forth in this Resolution and subject to the attached Conditions of Approval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 15t" day of October, 2013, by the following vote: RUN] City Council Resolution 2013- Specific Plan 2004-074, Amendment 2 IOTA Griffin, LLC (Griffin Ranch Clubhouse) October 15, 2013 Page 3 AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JESON, City Attorney City of La Quinta, California CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2004-074, AMENDMENT 2 GRIFFIN RANCH CLUBHOUSE OCTOBER 15, 2013 C;FNFRAI 1 . The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. Specific Plan 2004-074 Amendment 2 shall be developed in compliance with these conditions, and the approved Specific Plan document. In the event of any conflicts between these conditions and the provisions of Specific Plan 2004-074 Amendment 2, these conditions shall take precedence. 3. Within 30 days of City Council approval, applicant shall provide five copies of the Final Specific Plan document, as amended by this action, to the Community Development Department. The Final Specific Plan shall include all text and graphics except as amended by this action, all amendments per this action, and correction of any typographical errors, internal document inconsistencies, and other amendments deemed necessary by the Planning Director. 295 S:\Agenda STAFF REPORTS ONLY\PH 1 (3) GRIFFIN CLUBHOUSE CC SP COAS.docx Page 1 of 1 CITY COUNCIL RESOLUTION 2013- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1, INCLUDING SITE, ARCHITECTURAL, AND LANDSCAPING PLANS FOR THE GRIFFIN RANCH CLUBHOUSE CASE NO.: SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 APPLICANT: IOTA GRIFFIN, LLC WHEREAS, the City Council of the City of La Quinta, California did, on the 15t" day of October, 2013, hold a duly noticed public hearing to consider a request by IOTA Griffin, LLC for approval of site, architectural, and landscaping plans for an approximately 10,000 square foot clubhouse generally located on Mery Griffin Way, more particularly described as: APN: 767-780-085 WHEREAS, the Planning Commission of the City of La Quinta, California did, on the 24t" day of September, 2013, hold a duly noticed Public Hearing to consider a recommendation on said Site Development Permit Amendment, and after hearing and considering all testimony and arguments, did adopt Planning Commission Resolution 2013-016, recommending to the City Council approval of Site Development Permit 2006-872 Amendment 1; and, WHEREAS, the Community Development Department published a public hearing notice in The Desert Sun newspaper on October 4, 2013 as prescribed by the Municipal Code. Public hearing notices were also mailed to all property owners within 500 feet of the site; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory findings to justify approval of said Site Development Permit: 1 . Consistency with the General Plan The land use is consistent with the General Plan land use designation of Open Space — Recreation. The City's General Plan policies relating to Open Space - Recreation designation applies to recreation facilities such as clubhouses and athletic facilities. `IUR City Council Resolution 2013- Site Development Permit 2006-872, Amendment 1 IOTA Griffin, LLC (Griffin Ranch Clubhouse) October 15, 2013 Page 2 2. Consistency with the Zoning Code and Griffin Ranch Specific Plan The proposed development, as conditioned, is consistent with the development standards of the City's Zoning Code and the Griffin Ranch Specific Plan, in terms of architectural style, building height, building mass, and landscaping. 3. Compliance with the California Environmental Quality Act (CEQA) Processing of this Site Development Permit for the proposed use is in compliance with the provisions of the California Environmental Quality Act. The Community Development Department has determined that this request has been previously assessed in conjunction with Environmental Assessment 2004-526, which was prepared for Specific Plan 2004-074, which was certified on January 4, 2005. No changed circumstances or conditions are proposed which would trigger the preparation of subsequent environmental analysis pursuant to Public Resources Code Section 21166. 4. Architectural Design The architecture and layout of the building is compatible with, and not detrimental to, the existing surrounding land uses, and is consistent with the development standards in the Municipal Code and Griffin Ranch Specific Plan. The building is concluded to be appropriate for the proposed building location. 5. Site Design The site design aspects of the proposed building, as conditioned, will be compatible with, and not detrimental to, surrounding development, and with the overall design quality prevalent in the City, in terms of interior circulation, pedestrian access. The building is properly sized with regards to height and floor area, and is situated at an engineer -approved location with regards to vehicular and pedestrian access. 6. Landscape Design The proposed project is consistent with the landscaping standards and plant palette and implements the standards for landscaping and aesthetics established in the General Plan and Zoning Code. Additionally, the assorted species of plants, which are taken from the approved plant list in the Griffin Ranch Specific Plan, provide diversity and add character to the proposed building. The project landscaping for the proposed building, as conditioned, shall unify and enhance visual continuity of the proposed building with the 014-rA City Council Resolution 2013- Site Development Permit 2006-872, Amendment 1 IOTA Griffin, LLC (Griffin Ranch Clubhouse) October 15, 2013 Page 3 surrounding development. Landscape improvements are designed and sized to provide visual appeal. The permanent overall site landscaping utilizes various tree and shrub species to enhance the building architecture. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That the above recitations are true and constitute the findings of the City Council in this case; SECTION 2. That the City Council does hereby approve Site Development Permit 2006-872 Amendment 1, for the reasons set forth in this Resolution and subject to the attached Conditions of Approval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 15t" day of October, 2013, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (SEAL) `U:T. City Council Resolution 2013- Site Development Permit 2006-872, Amendment 1 IOTA Griffin, LLC (Griffin Ranch Clubhouse) October 15, 2013 Page 4 APPROVED AS TO FORM: M. KATHERINE JESON, City Attorney City of La Quinta, California `UI CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 GENERAL 1 . The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Site Development Permit shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-quinta.org. 3. The Site Development Permit shall expire on October 15, 2015 and shall become null and void in accordance with La Quinta Municipal Code Section 9.200.080, unless a building permit has been issued. A time extension may be requested per LQMC Section 9.200.080. 4. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies, if required: • Riverside County Fire Marshal • La Quinta Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Water Quality Management Plan (WQMP) — Whitewater River Region, Improvement Permit) • La Quinta Community Development Department • Riverside County Environmental Health Department • Coachella Valley Unified School District (CVUSD) • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Regional Water Quality Control Board (CRWQCB) • State Water Resources Control Board • SunLine Transit Agency (SunLine) • South Coast Air Quality Management District Coachella Valley (SCAQMD) The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When these requirements include approval of 300 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 1 of 17 CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 improvement plans, the applicant shall furnish proof of such approvals when submitting those improvement plans for City approval. 5. Coverage under the State of California Construction General Permit must be obtained by the applicant, who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("NOI") and Waste Discharge Identification (WDID) number to the City prior to the issuance of a grading or building permit. 6. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; the California Regional Water Quality Control Board — Colorado River Basin Region Board Order No. R7-201 3-0011 and the State Water Resources Control Board's Order No. 2009-0009-DWQ and Order No. 2010- 0014-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP") to the State Water Resources Control Board. The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. B. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. C. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (LQMC Section 8.70.020 (Definitions)): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. 301 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 2 of 17 CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 A. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. B. The SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City Council. C. The applicant shall execute and record an agreement that provides for the perpetual maintenance and operation of all post -construction BMPs. 7. Permits issued under this approval shall be subject to the provisions of the Development Impact Fee and Transportation Uniform Mitigation Fee programs in effect at the time of issuance of building permit(s). 8. Approval of this Site Development Permit shall not be construed as approval for any horizontal dimensions implied by any site plans or exhibits unless specifically identified in the following conditions of approval. 9. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual attorney's fees incurred by the City Attorney to review, negotiate and/or modify any documents or instruments required by these conditions, if Developer requests that the City modify or revise any documents or instruments prepared initially by the City to effect these conditions. This obligation shall be paid in the time noted above without deduction or offset and Developer's failure to make such payment shall be a material breach of the Conditions of Approval. 10. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual consultant's fees incurred by the City for engineering and/or surveying consultants to review and/or modify any documents or instruments required by this project. This obligation shall be paid in the time noted above without deduction or offset and Developer's failure to make such payment shall be a material breach of the Conditions of Approval. PROPERTY RIGHTS 1 1 . Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, 302 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 3 of 17 CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 construction and reconstruction of essential improvements. Pursuant to the aforementioned condition, conferred rights shall include approvals from the developer or the HOA over easements and other property rights necessary for construction and proper functioning of the proposed development not limited to access rights over proposed and/or existing private streets that access public streets and open space/drainage facilities of the master development. 12. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. STREET AND TRAFFIC IMPROVEMENTS 13. Streets shall have vertical curbs or other approved curb configurations that will convey water without ponding, and provide lateral containment of dust and residue during street sweeping operations. If a wedge or rolled curb design is approved, the lip at the flowline shall be near vertical with a 1 /8" batter and a minimum height of 0.1'. Unused curb cuts on any lot shall be restored to standard curb height prior to final inspection of permanent building(s) on the lot. The applicant shall extend improvements beyond the SDP boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 14. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 15. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. PARKING LOTS and ACCESS POINTS 16. The design of parking facilities shall conform to LQMC Chapter 9.150 and in particular the following: 303 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 4 of 17 CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 A. The parking stall and aisle widths and the double hairpin stripe parking stall design shall conform to LQMC Chapter 9.150. B. Cross slopes should be a maximum of 2% where ADA accessibility is required including accessibility routes between buildings. C. Building access points shall be shown on the Precise Grading Plans so that ADA accessibility issues can be evaluated. D. Accessibility routes to public streets and adjacent development shall be shown on the Precise Grading Plan. E. Parking stall lengths shall be according to LQMC Chapter 9.150 and be a minimum of 17 feet in length with a 2-foot overhang for standard parking stalls and 18 feet with a 2-foot overhang for handicapped parking stall or as approved by the City Engineer. One van accessible handicapped parking stall is required per 8 handicapped parking stalls. F. Drive aisles between parking stalls shall be a minimum of 26 feet with access drive aisles to public streets a minimum of 30 feet as shown on the Site Development Plan site plan or as approved by the City Engineer. Entry drives, main interior circulation routes, corner cutbacks, ADA accessibility route to public streets and other features shown on the approved construction plans, may require additional street widths and other improvements as may be determined by the City Engineer. 17. General access points and turning movements of traffic to on site private streets are limited to the access locations approved for SDP 2006-872 AMD 1 and these conditions of approval. 18. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Parking Lot & Aisles (Low Traffic) 3.0" a.c./4.5" c.a.b. Parking Lot & Aisles (High Traffic) 4.5" a.c./5.5" c.a.b. Loading Areas 6" P.C.C./4" c.a.b. 304 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 5 of 17 CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 or the approved equivalents of alternate materials. 19. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 20. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. 21. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 22. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of LQMC Section 13.24.040 (Improvement Plans). 23. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On -Site Precise Grading Plan 1 " = 40' Horizontal B. PM 10 Plan 1 " = 40' Horizontal 305 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 6 of 17 CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 C. WQMP (Plan submitted in Report Form) NOTE: A through C to be submitted concurrently. (Separate Storm Drain Plans if applicable) Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All plans shall show existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. All On -Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Public Works Department. Grading plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and notes the 2010 California Building Code accessibility requirements associated with each door. The assessment must comply with the submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to the Public Works Department in conjunction with the Site Development Plan when it is submitted for plan checking. In addition to the normal set of improvement plans, a "Site Development" plan is required to be submitted for approval by the Building Official, Community Development Director and City Engineer. "Site Development" plans shall normally include all on -site surface improvements including but not limited to finish grades for curbs and gutters, building floor elevations, wall elevations, parking lot improvements and ADA requirements. "Street Parking" plan shall include appropriate signage to implement the "No Parking" concept, or alternatively an on -street parking policy shall be included in the CC & R's 306 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 7 of 17 CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 subject to City Engineer's Approval. The parking plan or CC & R's shall be submitted concurrently with the Street Improvement Plans. 24. The City maintains standard plans, detail sheets and/or construction notes for elements of construction which can be accessed via the "Plans, Notes and Design Guidance" section of the Public Works Department at the City website (www.la- quinta.org). Please navigate to the Public Works Department home page and look for the Standard Drawings hyperlink. 25. The applicant shall furnish a complete set of all approved improvement plans on a storage media acceptable to the City Engineer (currently mylars). 26. Upon completion of construction, and prior to final acceptance of the improvements by the City, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all approved mylars previously submitted to the City, revised to reflect the as -built conditions. The applicant shall employ or retain the Engineer Of Record during the construction phase of the project so that the FOR can make site visits in support of preparing "Record Drawing." However, if subsequent approved revisions have been approved by the City Engineer and reflect said "Record Drawing" conditions, the Engineer of Record may submit a letter attesting to said fact to the City Engineer in lieu of mylar submittal. GRADING 27. The applicant shall comply with the provisions of LQMC Section 13.24.050 (Grading Improvements). 28. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 29. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a civil engineer registered in the State of California, B. A preliminary geotechnical ("soils") report prepared by a professional registered in the State of California, 307 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 8 of 17 CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 C. A Fugitive Dust Control Plan prepared in accordance with LQMC Chapter 6.16, (Fugitive Dust Control), and D. A Best Management Practices report prepared in accordance with LQMC Sections 8.70.010 and 13.24.170 (NPDES Stormwater Discharge Permit and Storm Management and Discharge Controls). E. A WQMP prepared by an authorized professional registered in the State of California. All grading shall conform with the recommendations contained in the Soils Report, and shall be certified as being adequate by soils engineer, or engineering geologist registered in the State of California. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. Additionally, the applicant shall replenish said security if expended by the City of La Quinta to comply with the Plan as required by the City Engineer. 30. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 31. Grading within the setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six feet (6') of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1 . All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1 .5") in the first eighteen inches (18") behind the curb. 308 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 9 of 17 CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 32. Building pad elevations on the grading plan submitted for City Engineer's approval shall conform with pad elevations shown on the SDP exhibits, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 33. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus half of a foot (0.5') from the elevations shown on the approved SDP exhibits, the applicant shall submit the proposed grading changes to the City Engineer for a substantial conformance review. 34. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor with applicable compaction tests and over excavation documentation. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. 35. This development shall comply with LQMC Chapter 8.11 (Flood Hazard Regulations). If any portion of any proposed building lot in the development is or may be located within a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project (100-year) flood and building pads are compacted to 95% Proctor Density as required in Title 44 of the Code of Federal Regulations, Section 65.5(a) (6). Prior to issuance of building permits for lots, which are so located, the applicant shall furnish elevation certifications, as required by FEMA, that the above conditions have been met. DRAINAGE 36. Stormwater handling shall conform with the approved hydrology and drainage report for Griffin Ranch. 37. The applicant shall comply with the provisions of LQMC Section 13.24.120 (Drainage), Retention Basin Design Criteria, Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the 309 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 10 of 17 CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 City Engineer. The design storm shall be either the 1 hour, 3 hour, 6 hour or 24 hour event producing the greatest total run off. 38. Nuisance water shall be retained on site. Nuisance water shall be disposed of per approved methods contained in Engineering Bulletin No. 06-1 6 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. 39. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise and as approved by the City Engineer. 40. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 41. For on -site above ground common retention basins, retention depth shall be according to Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems. Side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. Additionally, retention basin widths shall be not less than 20 feet at the bottom of the basin. 42. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to LQMC Section 9.100.040(B)(7). 43. The design of the development shall not cause any increase in flood boundaries and levels in any area outside the development. 44. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 45. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 46. The applicant shall comply with applicable provisions for post construction runoff per the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean 310 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 11 of 17 CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 Water); Riverside County Ordinance No. 457; and the California Regional Water Quality Control Board — Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-201 3-0011 and the State Water Resources Control Board's Order No. 2009- 0009-DWQ and Order No. 2010-0014-DWQ. A. For post -construction urban runoff from New Development and Redevelopments Projects, the applicant shall implement requirements of the NPDES permit for the design, construction and perpetual operation and maintenance of BMPs per the approved Water Quality Management Plan (WQMP) for the project as required by the California Regional Water Quality Control Board — Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-2013-001 1. B. The applicant shall implement the WQMP Design Standards per (CRWQCB- CRB) Region Board Order No. R7-201 3-0011 utilizing BMPs approved by the City Engineer. A project specific WQMP shall be provided which incorporates Site Design and Treatment BMPs utilizing first flush infiltration as a preferred method of NPDES Permit Compliance for Whitewater River receiving water, as applicable. C. The developer shall execute and record a Stormwater Management/BMP Facilities Agreement that provides for the perpetual maintenance and operation of stormwater BMPs. UTILITIES The applicant shall comply with the provisions of LQMC Section 13.24.1 10 (Utilities). 47. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. 48. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. Additionally, grease traps and the maintenance thereof shall be located as to not conflict with access aisles/entrances. 311 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 12 of 17 CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 LANDSCAPE AND IRRIGATION 49. The applicant shall comply with LQMC Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans). 50. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 51. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a landscape architect licensed in California. 52. The applicant shall submit all landscape plans for approval by the Community Development Department with green sheet approval by the Public Works Department. When plan checking has been completed by the Community Development Department, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the Community Development Director. Final landscape plans for on -site planting shall be reviewed by the Architectural and Landscaping Review Board and approved by the Community Development Director prior to issuance of first building permit. Final plans shall include all landscaping associated with this project. NOTE: Plans are not approved for construction until signed by the Community Development Director. Prior to final approval of the installation of landscaping, the Landscape Architect of record shall provide the Community Development Department a letter stating he/she has personally inspected the installation and that it conforms with the final landscaping plans as approved by the City. If staff determines during final landscaping inspection that adjustments are required in order to meet the intent of the Planning Commission's approval, the Community Development Director shall review and approve any such revisions to the landscape plan. 53. Landscape areas shall have permanent irrigation improvements meeting the requirements of the Planning Director. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 24 inches of curbs along public streets. 54. The applicant or his agent has the responsibility for proper sight distance requirements per guidelines in the American Association of State Highway and Transportation Officials (AASHTO) " A Policy on Geometric Design of Highways and 312 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 13 of 17 CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 Streets" latest edition, in the design and/or installation of all landscaping and appurtenances abutting and within the private and public street right-of-way. 55. All trees shall have a minimum trunk caliper of 2.5 inches and minimum height of 10 feet. MAINTENANCE 56. The applicant shall comply with the provisions of LQMC Section 13.24.160 (Maintenance). 57. The applicant shall make provisions for the continuous and perpetual maintenance of perimeter landscaping up to the curb, access drives, sidewalks, and stormwater BMPs. FEES AND DEPOSITS 58. The applicant shall comply with the provisions of LQMC Section 13.24.180 (Fees and Deposits). These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. FIRE DEPARTMENT 59. The required fire flow shall be available from 3 Super hydrant(s) (6" x 4" x 21 /2" x 21 /2") spaced not more than 400 apart and shall be capable of delivering a fire flow 1500 GPM per minute for two hours duration at 20 psi residual operating pressure, which must be available before any combustible material is placed on the construction site. 60. Prior to building plan approval and construction, applicant/developer shall furnish two copies of the water system fire hydrant plans to Fire Department for review and approval. Plans shall be signed by a registered civil engineer, and shall confirm hydrant type, location, spacing, and minimum fire flow. Once plans are signed and approved by the local water authority, the originals shall be presented to the Fire Department for review and approval. 61. Prior to issuance of building permits, the water system for fire protection must be provided as approved by the Fire Department and the local water authority. 313 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 14 of 17 CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 62. Blue dot retro-reflectors pavement markers on private streets, public streets and driveways to indicated location of the fire hydrant. 06-05 (located at www.rvcfire.orq) 63. Fire Apparatus access road shall be in compliance with the Riverside County Fire Department Standard number 06-05 (located at www.rvcfire.org). Access lanes will not have an up, or downgrade of more than 15%. Access roads shall have an unobstructed vertical clearance not less than 13 feet and 6 inches. Access lanes will be designed to withstand the weight of 60 thousand pounds over 2 axles. Access will have a turning radius capable of accommodating fire apparatus. Access lane shall be constructed with a surface so as to provide all weather driving capabilities. 64. An approved Fire Department access key lock box (Minimum Knox Box 3200 series model) shall be installed next to the approved Fire Department access door to the building. If the buildings are protected with an alarm system, the lock box shall be required to have tampered monitoring. Required order forms and installation standards may be obtained at the Fire Department. 65. Display street numbers in a prominent location on the address side of building(s) and/or rear access if applicable. Numbers and letters shall be a minimum of 12" in height for building(s) up to 25' in height. In complexes with alpha designations, letter size must match numbers. All addressing must be legible, of a contrasting color, and adequately illuminated to be visible from street at all hours. 66. Install a complete fire sprinkler system. Fire sprinkler system(s) with pipe sizes in excess of 4" in diameter will require the project Structural Engineer to certify with a "wet signature", that the structural system is designed to support the seismic and gravity loads to support the additional weight of the sprinkler system. All fire sprinkler risers shall be protected from any physical damage. 67. The FCD and PIV shall be located to the front of building within 50 feet of approved roadway and within 200 feet of an approved hydrant. Sprinkler riser room must have indicating exterior and/or interior door signs. A C-16 licensed contractor must submit plans, along with current permit fees, to the Fire Department for review and approval prior to installation. 68. Install an alarm monitoring system for fire sprinkler system(s) with 20 or more heads, along with current permit fees, to the Fire Department for review and approval prior to installation. 314 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 15 of 17 CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 69. Install a portable fire extinguisher, with a minimum rating of 2A-10BC, for every 3,000 sq. ft. and/or 75 feet of travel distance. Fire extinguishers shall be mounted 3.5 to 5 feet above finished floor, measured to the top of the extinguisher. Where not readily visible, signs shall be posted above all extinguishers to indicate their locations. Extinguishers must have current CSFM service tags affixed. 70. No hazardous materials shall be stored and/or used within the building, which exceeds quantities listed in 2010 CBC. No class I, II or IIIA of combustible/flammable liquid shall be used in any amount in the building. 71. Exit designs, exit signs, door hardware, exit markers, exit doors, and exit path marking shall be installed per the 2010 California Building Code. 72. Electrical room doors if applicable shall be posted "ELECTRICAL ROOM" on outside of door. 73. Fire Alarm Control Panel room doors if applicable shall be posted "FACP" on outside of door. 74. Fire Riser Sprinkler room doors if applicable shall be posted "Fire Riser" on outside of door. 75. Roof Access room door if applicable shall be posted "Roof Access" on outside of door. 76. Access shall be provided to all mechanical equipment located on the roof as required by the Mechanical Code. 77. Nothing in our review shall be construed as encompassing structural integrity. Review of this plan does not authorize or approve any omission or deviation from all applicable regulations. Final approval is subject to plan review and field inspection. All questions regarding the meaning of the code requirements should be referred to Fire Department at 760-863-8886. 78. Dead-end fire apparatus access roads in excess of 150 feet in length shall be provided with approved provision for the turnaround capabilities of fire apparatus. 79. The minimum dimension for gates is 20 feet clear and unobstructed width and a minimum vertical clearance of 13 feet 6 inches in height. Any gate providing access from a road shall be located at least 35 feet setback from the roadway and shall 315 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 16 of 17 CITY COUNCIL RESOLUTION 2013- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2006-872, AMENDMENT 1 IOTA GRIFFIN, LLC (GRIFFIN RANCH CLUBHOUSE) OCTOBER 15, 2013 open to allow a vehicle to stop without obstructing traffic on the road. Where a one- way road with a single traffic lane provides access to a gate entrance, a 38-foot turning radius shall be used. 80. Gate(s) shall be automatic or manually operated. Install Knox key operated switches, with dust cover, mounted per recommended standard of the Knox Company. Building plans shall include mounting location/position and operating standards for Fire Department approval. 81. Driveway loops, fire apparatus access lanes and entrance curb radius should be designed to adequately allow access of emergency fire vehicles. The applicant or developer shall include in the building plans the required fire lanes and include the appropriate lane printing and/or signs. COMMUNITY DEVELOPMENT DEPARTMENT 82. Monitoring in accordance with Environmental Assessment 2004-526 is required during any earth-moving/grading activities of underlying undisturbed soils after the surface materials have been removed. 316 SP 2004-074, AMD 2, SDP 2006-872 AMD 1 Griffin Ranch Clubhouse 17 of 17 191VA Project Information APPLICANT: IOTA GRIFFIN, LLC PROPERTY OWNER: IOTA GRIFFIN LLC ATTACHMENT # 1 ARCHITECT: MCKINLEY ASSOCIATES, INC. LANDSCAPE ARCHITECT: IN -SITE LANDSCAPE ARCHITECTURE, INC. ENGINEER: MSA CONSULTING REQUEST: PLANS TO CONSTRUCT AN APPROXIMATELY 10,000 SQUARE FOOT CLUBHOUSE LOCATION: LOT AW OF TRACT 32879 (GRIFFIN RANCH) ENVIRONMENTAL CONSIDERATION: THE COMMUNITY DEVELOPMENT DEPARTMENT HAS DETERMINED THAT THIS REQUEST HAS BEEN PREVIOUSLY ASSESSED IN CONJUNCTION WITH ENVIRONMENTAL ASSESSMENT 2004-526 WHICH WAS PREPARED FOR SPECIFIC PLAN 2004-074, WHICH WAS CERTIFIED ON JANUARY 4, 2005. NO CHANGED CIRCUMSTANCES OR CONDITIONS ARE PROPOSED WHICH WOULD TRIGGER THE PREPARATION OF SUBSEQUENT ENVIRONMENTAL ANALYSIS PURSUANT TO PUBLIC RESOURCES CODE SECTION 21166. 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I Id I Y'� ti •, � I yS jI . _ ° �• "tip Fyr `7------- A. /714 -.z • s i tS7 ,i I tiS FF ] I � _1 IL 00 00 m 9 A" -0 ir ri 0) 00 m IN E El M No m m Im EN Em a= Me m 9 211 I sm F4- m CY) WWV0 lViiINSAS 4110 m I i I +i} 0 ,1 I I f I L I v 0) co IRD N -3 .7 ra t7- JU r iill r 10 k it I WL-j LO CY) (1) E4t9Wt - I711IAGns UNINNVI'l z'';yy � ;Tl�r`.� •��•_ .,fir. amirc - ivi-Umns ONINNInd CY) CY) (1) "is upo - ww"ans ratio Lz 9 4z 0 n •�s 22 E, N� HIM �� ATTACHMENT ��^ �� ^^ ~~ PURPOSE OF SPA NO. 2 The Griffin Ranch Specific Plan was originally approved in 2005 and included a minimu 4,000-8,000 square foot clubhouse. In 2007, SPA No. 1 was approved that added liltit residential lots and increased the size of the Clubhouse to 20,000-35,000 square fe including restaurants and other facilities for use by the general public. The propos SPA No. 2 returns to the smaller Clubhouse concept approved in 2005, which is intend primarily for the use of project residents and results in a more manageable ongoil- maintenance cost to be carried by the HOA. i SETTLEMENT AGREEMENT The smaller clubhouse design is the result of litigation and a settlement agreement between the Griffin Ranch Homeowners Association, the bonding company, and the previous developer. All parties support this design and are anxious to see expeditious approvals so construction may proceed. To facilitate this, the applicant has submitted at -risk construction plans for concurrent review through the Building Department. Consequently, it is hoped that the City will approve the project with minimal changes to the proposed design. As noted above, changes to the SPA focus on reductions in the size of the Clubhouse ans parking facilities. Consequently, SPA No. 2 will affect only the following text & graphicsi m Page 34-Clubhouse Permitted Uses Table m Page34 Clubhouse Development Standards � Page 36 — Court Lighting (new subsection under "Additional Development Standards" m Exhibit 37—Clubhouse Plan View = Exhibit 38—Clubhouse Architectural Elevation The tables that follow reflect the revised uses and standards proposed for SPA Amendment No. 2 along with a comparison to the earlier approved versions of the tables. Per the suggestion of the Planning Department, the use categories have been generalized for Amendment No. 2. The applicant is open to discussing further refinements if Planning deems them necessary. CLUBHOUSE PERMITTED USES COMPARISON GRIFFIN RANCH Original SP Amd. No. 1 Arrid. No. 2 Private Equestrian Club for Private Club for residents plus residents plus up to 150 Open up to 150 Open Memberships Private Clubs Memberships Up to 3 Tennis Courts Up to 4 Tennis Courts Outdoor Game Courts — Lighted & Unlighted Dog Parks Swimming Pool Swimming Pool Swimming Pools/Spas (Spa ISpa Locker Rooms Locker Rooms Sauna, Weight Room Weight Rooms (Aerobics Rooms Health/Fitness Facilities jFitness Rooms IMassage Rooms jBilliards, Card Room 'Card Rooms Card Rooms lAdministration Rooms Administrative Offices (Reading, Gathering Room lGathering Rooms (Putting Green IMeeting Rooms Meeting & Assembly Rooms Board Room Salon Salons Private Restaurant, Bar, Lounge Private Restaurants with Patio for up to 110 seating, Bar, Restaurants, Bars & Lounges with 50-60 Seating Capacity Lounge Viewing Terrace Theater Theaters Minor retail uses associated Minor Retail (accessory) with the listed uses K E11161 %CLUBHOUSE DEVELOPMENT STANDARDS COMPARISON GRIFFIN RANCH Standard Original SP Amd. No. 1 Amd. No. 2 Minimum Building Street Setback 40' 20' Minimum Building Abutting Single 20' 20' 20' Family Lot Setback Minimum Building -to -Parking Setback 10' 10, 10, Minimum Building -to -Building 10, 10, 10, Setback Minimum lot size 20,000 s.f. N/A NJA 2 story 2 story 2 story Maximum Building Height 40'/Tower 40'/Tower; 40'/Tower; 36'/Ridge 36'/Ridge 36'/Ridge Maximum Lot Coverage 50% 50% 40 Auto 80 Auto 64 Auto Parking 15 Golf Cart 15 Golf Cart 14 Golf Cart Minimum Clubhouse Size (sq. ft.) 4,000 — 8,000 20,000 -35,000 10,000, Notes: 1. Includes 4 handicapped spaces. 2. Minor adjustments subject to approval by the Community Development Director. Revision to Page 36 per SPA No 2 the following text will be added E lot, I HI R 51 IN Z'ON lN3lNaN3VYV - NVId 014103dS Fswas (09D xya a rm-oa (090 OL,M'VD a RVMK OKWC4 a I(AM 3WH HONVkd M.-JAIME) OAASFA�g CK.-I W OWEMNDKR IMMO a mOIA U81d esnot4qnlo -JKl VaLvmossv V HMNS u= "imi'99111MMOD vsww a J� g H as s IS 0 uj Z Of N 9L ERYA E IIIIVI'IIIPI'1f f lI @ V{III ,, I I IV l If I,II I,II �' I� IE�IVI€ q d II I IIII€€[I EI I IIII IlVlfl I �i Ili I!l 1 I I i I .I�I�!�H�IIiIH€'I 1 � Ir�lll�,ri��jrt�I�i�Wrlllr�rl�l,rr� y �.. IIH � 1 ■ I ljlijllFlf€III II IIII1 � �.�^ II 111 �f f�� _III € 'iii!d'filn I ., I°�!€IIII I � III�II II II loom lilll�,!I n31 I II; I I I Ilo'�i MAST BLHVATION 410 HE IED R-01 2 m El Egg? ATTACHMENT # 6 PLANNING COMMISSION MINUTES TUESDAY, SEPTEMBER 24, 2013 CALL TO ORDER A regular meeting of the La Quinta Planning Commission was called to order at 7:02 p.m. by Chairperson Barrows. PRESENT: Commissioners Weber, Wilkinson, Vice Chair Wright, and Chairperson Barrows ABSENT: None STAFF PRESENT: Planning Manager David Sawyer, Principal Engineer Ed Wimmer, Associate Planner Jay Wuu, and Secretary Monika Radeva. Commissioner Weber led the Commission in the Pledge of Allegiance. APPOINTMENT OF OFFICERS 1 . Appointment of Planning Commission Chairperson Chairperson Katie Barrows was nominated and approved for the position of Chairperson. Unanimously approved. 2. Appointment of Planning Commission Vice -Chairperson Vice Chairperson Robert Wright was nominated and approved for the position of Vice Chairperson. Unanimously approved. PUBLIC COMMENT - None CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Motion — A motion was made and seconded by Commissioners Wright/Wilkinson to approve the Planning Commission Minutes of August 27, 2013, as submitted. AYES: Commissioners Weber, Wilkinson, and Vice Chair Wright. NOES: None. ABSENT: None. ABSTAIN: Chairperson Barrows. PLANNING COMMISSION MINUTES 1 SEPTEMBER 24, 2013 NE11 PUBLIC HEARINGS 1. Specific Plan 2004-074, Amendment No. 2, and Site Development Permit 2006-872, Amendment No. 1, submitted by IOTA Griffin, LLC. proposing to construct an approximately 10,000 square -foot clubhouse, parking areas, and recreational amenities for the Griffin Ranch residential community. Location: Lot No. AW of Tract 32879 — Griffin Ranch — southeast corner of Madison Street and Avenue 54. Associate Planner Jay Wuu presented the staff report, a copy of which is on file in the Community Development Department. Chairperson Barrows declared the PUBLIC HEARNG OPEN at 7:1 2 p.m. Public Speaker: Mr. Paul DePalatis, AICP, Director of Planning with MSA Consulting, Inc., Rancho Mirage, CA — introduced himself, gave an overview of the proposed project and expected timeline of build -out, and answered the Commission's questions. Public Speaker: Mr. Tim Jachlewski, President of In -Site Landscape Architecture, Inc., San Diego, CA — introduced himself, noted the recreational facilities for the Clubhouse included a golf course, putting green, dog park, event lawns, pedestrian walkways, etc., and answered the Commission's questions. Public Speaker: Mark Longstaff, Architect with McKinley Associates, San Diego, CA — introduced himself, stated that the proposed plans had been unanimously approved by all residents, enumerated some of the proposed facilities, and answered the Commission's questions. Public Speaker: Mr. George Batavick, President of Griffin Ranch Homeowners Association and homeowner, Griffin Ranch, La Quinta, CA — introduced himself, spoke in favor of the ` project, and noted that the Association unanimously supported the proposed plans. Chairperson Barrows declared the PUBLIC HEARING CLOSED at 7:24 p.m. Motion — A motion was made and seconded by Commissioners Wilkinson/Wright to adopt Resolution 2013-015 approving Specific Plan 2004- 074, Amendment No. 2, as submitted with staff's recommendations. Motion passed unanimously. PLANNING COMMISSION MINUTES 2 SEPTEMBER 24, 2013 EI Motion — A motion was made and seconded by Commissioners Wilkinson/Weber to adopt Resolution 2013-016 approving Site Development Permit 2006-872, Amendment No. 1, as submitted with staff's recommendations, and the addition of Condition of Approval No. 82: "82. All water features shall be in accordance with LQMC Section 8.13 (Water efficient Landscape)" Motion passed unanimously. 2. Village Use Permit 2012-045 submitted by Tower Energy Group proposing to expand the Village Market. Two existing buildings will be demolished and replace with an approximately 4,700 square -foot building. Location: southwest corner of Avenida Bermudas and Avenida Montezuma. Associate Planner Jay Wuu presented the staff report, a copy of which is on file in the Community Development Department. Chairperson Barrows declared the PUBLIC HEARNG OPEN at 7:43 p.m. Public Speaker: Mr. Tim Rogers, Owner of Tower Energy Group, La Quinta, CA — introduced himself, asserted that the wall of the post office building will be adequately landscaped, explained the reasoning behind the proposed parking, and answered the Commission's questions. Chairperson Barrows declared the PUBLIC HEARING CLOSED at 7:46 p.m. Motion — A motion was made and seconded by Commissioners Weber/Wright to adopt Resolution 2013-017 approving Village Use Permit 2012-045 as submitted with staff's recommendations. Motion passed unanimously. BUSINESS SESSION — None CORRESPON[ NCE AND WRITTEN MATERIAL — None COMMISSIONER ITEMS 1. Report on City Council meetings of September 3 and 17, 2013. 2. City Council will be conducting interviews to fill the vacant Commissioner position on October 1 , 2013. PLANNING COMMISSION MINUTES 3 SEPTEMBER 24, 2013 HIP, 3. A joint meeting between the Planning Commission and the Architectural and Landscaping Review Board has been tentatively scheduled for October 22, 2013, at 6:00 p.m. DIRECTOR'S ITEMS - None ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright/Weber to adjourn this meeting at 7:51 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, Secretary City of La Quinta, California PLANNING COMMISSION MINUTES 4 SEPTEMBER 24, 2013 HVA F-5(P VPJA, s, I�Mfo,44_ RSVP Volunteers Citv of La Quinta # Site Current # Volunteers Hours Served 1/1/13-8/31/13 Value Added Comments 1 Birth Choice of the Desert 3 196 2 Boys and Girls Club of La Quinta 0 0 3 Caleo Bay Alzheimers Special Care 2 0 4 IHadley Villas 1 0 5 La Quinta Senior Center 47 1,322 6 RIVCO Office on Aging East County Office 6 80 7 RSVP 16 117 8 Truman Elementary School 2 73 9 Watercolors of La Quinta 3 462 Total current RSVP Volunteers 80 2,250.00 $55,688 How many La Quinta citizens are RSVP Volunteers? 84 Population 50 - 64 65 and over Presented by: Lori Weathers Program Manager -RSVP Director Riverside County Office on Aging 78-900 Avenue 47 Ste 200 La Quinta, CA 92253 37,467 8,467 7,816 Phone: (760) 771-0501 Fax: (760) 771-6267 e-mail: (weathers@co.riverside.ca.us i � I MEMORANDUM TO: Honorable Mayor and City Council Member VIA: Edie Hylton, Community Services Director's1 FROM: Steve Howlett, Golf and Park/Landscape Manager DATE: October 15, 2013 RE: Consent Item 12 — SRR Golf Cart Lease Wells Fargo Financial Leasing has revised their Corporate Guaranty of Master Equipment Lease and Non -Appropriation Addendum by combining them into one document. The new Guaranty of lease from Wells Fargo was provided to staff on October 14, 2013. Therefore, approval of Consent Item 12 — SRR Golf Cart Lease will authorize the City Manager to execute the new Guaranty of lease in lieu of the Corporate Guaranty of Master Equipment Lease and the Non -Appropriation Addendum. Guaranty of lease Title of underlying agreement: Master Lease Agreement Name of underlying lessee or borrower: Landmark Golf Management, LLC This Guaranty is made effective the ts( day of November . 2013, by the undersigned City of la Quints, a body corporate and politic existing under the laws of the State of California (the "Guarantor"), in favor of Wells Fargo Financial Leasing, Inc., a corporation organized and existing under the laws of the State of Iowa ("Wells Fargo"), its successors and assigns. Recitals: Whereas, Wells Fargo is contemporaneously herewith entering Into the above -referenced master lease (the "Master Lease") with the above -referenced lessee (the "Debtor"), pursuant to which Wells Fargo and Debtor may from time to time enter Into one or more lease schedules thereto (each a "Schedule" and together with the terms and conditions of the Master Lease incorporated therein by reference, the "Underlying Agreement"); and Whereas, it is a condition precedent to Wells Fargo's entering into and performing pursuant to the Underlying Agreement that Guarantor unconditionally and absolutely guaranty Debtors complete and timely performance of all of Debloes obligations under the Underlying Agreement and all other documents and agreements entered into pursuant to or in connection with the Underlying Agreement, pursuant to the terms and conditions of this Guaranty; and Whereas, Guarantor has represented to Welts Fargo that it is in the direct interest and to the direct economic benefit of Guarantor that Wells Fargo enter into and perform pursuant to the Underlying Agreement, and therefore, subject only to Section 13 below, Guarantor has agreed to unconditionally and absolutely guaranty Debtors complete and timely performance of all of Debtors obligations set forth in the Underlying Agreement, as more particularly set forth below, Now, Therefore, in order to Induce Wells Fargo to enter into the Underlying Agreement and perform thereunder, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and intending to be legally bound. Guarantor does hereby covenant and agree with Wells Fargo as follows: 1. As used in this Guaranty, the term "Underlying Agreement shall Include any and all other documents and agreements entered into pursuant to or in connection with the Underlying Agreement and any all future amendments, modifications and/or extensions thereof. 2. Subject only to Section 13 below, Guarantor hereby unconditionally, irrevocably and absolutely guarantees to Wells Fargo, its successors and assigns: (a) that all sums now or hereafter due Wells Fargo from Debtor under the Underlying Agreement (including without limitation, interest, damages, costs, expenses, attorneys' fees and penalties) will be fully paid when and as due, whether by acceleration or otherwise, without delinquency or default; and (b) the complete and timely performance by Debtor of all the terms, promises, conditions and covenants of the Underlying Agreement. 3. In the event of any default by Debtor in the payment of any amount due and/or the performance of any of Its other obligations, at any time and from time -to -time, under the Underlying Agreement, Guarantor shall fully pay, perform and discharge the same. Guarantor shall pay, perform and discharge all obligations hereunder upon demand by Wells Fargo, and covenants and agrees that Wells Fargo may proceed directly against Guarantor without first proceeding or making claim or exhausting arty remedy against Debtor, any other third party, any other guarantor, or any property, or pursuing any particular remedy or remedies available to Wells Fargo. Guarantor agrees to pay to Wells Fargo all of Wells Fargo's costs, expenses and reasonable attorneys' fees incurred in enforcing the terms of the Underlying Agreernent and/or this Guaranty. Guarantor shall be and remain liable for any deficiency following the foreclosure of any collateral searing the Underlying Agreement, whether or rat the liability of Debtor thereunder is discharged by such foreclosure. Notwithstanding anything in this Section 3 or any provision in this Guaranty to the contrary, Guarantorsobligations hereunder shall in all respects be limited by the terms and conditions of Section 13 below. 4. Guarantor hereby unconditionally waives notice of acceptance of this Guaranty, presentment, protest notice of protest, demand, dishonor, notice of the creation and existence of any future indebtedness, diligence, notice of ran -performance, non-payment, default or breach by Debtor, and any and all other defenses based on suretyship or impairment of collateral, and all demands for performance and any and all notices that might otherwise be a condition precedent to the liability of Guarantor under this Guaranty. 5. Guarantor covenants and agrees that, without releasing, diminishing or otherwise affecting the liability of Guarantor or the performance of any obligation contained in this Guaranty, and without affecting the rights of Wells Fargo hereunder, Wells Fargo may, at any time and from time -to- time, and without notice to or further consent of Guarantor. (a) make any agreement extending or reducing the term of any or all of the Underlying Agreement, or otherwise altering the terms of payment of all or any part of any sum due thereunder, or any other obligation of Debtor, or granting any indulgences or extensions with respect to any of time matters, or modifying or otherwise dealing with any such agreement or obligation; (b) exercise or refrain from exercising or waiving any right Wells Fargo may have; (c) accept security of any kind from Debtor and/or any other party; and/or (d) consent to any assignment by Debtor, its successors and/or assigns, made with or without notice to Guarantor. 6. Guarantor agrees that, in the event of any one or more of the following, neither Guarantors obligation to make payments in accordance with the terms of this Guaranty, nor any remedy for the enforcement of this Guaranty, shall be impaired, modified, changed, released or limited in any manner whatsoever by any impairment, modification, change, release or limitation of the liability of Debtor or its estate in bankruptcy or of. any remedy for the enforcement resulting from the operation of any present or future provision of the federal Bankruptcy Code or from the decision of any court, to wit: (a) Debtor shall become insolvent or shall be adjudicated a bankrupt; (b) Debtor shall file a petition for reorganization, arrangement or similar relief under any present or future provision of the federal Bankruptcy Code; (c) a petition for reorganization, arrangement or similar relief under any present or future provision of the federal Bankruptcy Code filed by one or more creditors M9533 vt pawl ,N3 of Debtor shall be approved by a court; (d) Debtor shall seek a judicial readjustment of the rights of its creditors under any present or future federal or state law; and/or (a) a receiver of all or part of Debtors properly and assets is appointed by any state or federal court, and in any such proceeding any of the Underlying Agreement shall be terminated or rejected or the obligations of Debtor thereunder shall be modified, in which case Guarantor shall immediately pay to Wells Fargo, its successors or assigns, an amount equal to the sum of: (1) all amounts due or delinquent as of the date of the termination, rejection or modification, (ii) all other amounts due or to become due Wells Fargo under the terms of the Underlying Agreement (including without limitation, interest, damages, costs, expenses, attorneys' fees and penalties), and (III) interest on the amounts listed in (I) through (III), above, at the rate of eighteen percent (18%) per annum, or at the highest rate allowed by applicable law, whichever rate is lower, from the date of the termination, rejection or modification to the date of payment. 7. Guarantors obligations hereunder shall not be affected, impaired or diminished by reason of Wells Fargo's receipt of any other guaranty or surety or any benefit of recourse in connection with any of the Underlying Agreement 8. Guarantor agrees to not obtain reimbursement or payment from Debtor or any other person or entity obligated with respect to any of the Underlying Agreement, or from any collateral therefore, until the obligations under such Underlying Agreement have been fully satisfied. 9. This Guaranty shall be binding upon Guarantor, its successors and assigns. Guarantor may not assign this Guaranty or any of its obligations hereunder, in whole or part. Wells Fargo may assign all or any part its rights under this Guaranty without notice to Guarantor, in which case this Guaranty shall inure to the benefit of any such assignee with the same force and effect as trough the assignee was specifically named in this Guaranty. No invalidity, irregularity or unenforceability of all or any part of the obligations and liabilities hereby guaranteed, or of any security therefor, shall affect, impair or be a defense to this Guaranty. This Guaranty is a primary obligation of Guarantor. Without limiting the generality of the foregoing, Guarantor hereby waives any defense arising by reason of any disability of Debtor. Wells Fargo's failure to exercise any of its rights hereunder shall not operate as a waiver of said rights. Each provision in this Guaranty shall be interpreted in such a manner as to be effective and valid under applicable law. In the event any one or more provisions of this Guaranty are determined to be unenforceable, the remainder of this Guaranty shall remain in effect A facsimile or other copy of this Guaranty shall have the full force and effect of the original. 10. This Guaranty shall be governed by and interpreted in accordance with the laws of the State of California. Any and all actions or proceedings arising directly or indirectly from this Guaranty shall be litigated in courts having a situs within the State of California. Guarantor consents to the personal jurisdiction of any local, state or federal court located within the State of California. 11. Guarantor agrees that, so long as any obligations of Debtor remain under the Underlying Agreement or any obligations of Guarantor remain under this Guaranty, (A) all claims, demands, liens and security interests, now existing or arising in the future, if any, of Guarantor against the Debtor, arising or growing out of any indebtedness, liability, obligation or other responsibility, due or to become due by Debtor to Guarantor (collectively, "Guarantor Interests") are hereby expressly made subordinate and junior in right of payment and in lien priority to all of the Debtors obligations to Wells Fargo under or relating to the Underlying Agreement (including, without limitation, any claim, demand, lien or security Interest that accrued after the commencement of any proceeding relating to the bankruptcy, Insolvency or reorganization of the Debtor to the extent Wells Fargo has the right to receive the same from Debtor), and (B) Guarantor shall not accept any payment or other thing of value from Debtor with respect to any Guarantor Interests. 12. This Guaranty contains the entire agreement between Guarantor and Wells Fargo with respect to Guarantors guaranty of the Debtors obligations under the Underlying Agreement. This Guaranty may be modified only in writing signed by Guarantor and an executive officer of Wells Fargo. Guarantor and Wells Fargo agree that a photocopy, carbon copy, facsimile or other reproduction of this Guaranty with Guarantors reproduced signature thereon shall be as valid and binding as the original -signature document and shall be treated as genuine and authentic as the original for all purposes. 13. Guarantor hereby represents, warrants and covenants to Wells Fargo that: (a) Guarantor Intends, subject only to the provisions of this Section, to remit to Wells Fargo all sums due and to become due hereunder for the full multi -year term of the Underlying Agreement; (b) GuaranWs governing body has appropriated sufficient funds to pay all amounts due to Wells Fargo during Guarantors current fiscal period; (c) Guarantor reasonably believes that legally available funds in an amount sufficient.to make all such payments for the full mu0i-year term of the Underlying Agreement can be obtained; and (d) Guarantor intends to do all things lawfully within its power to obtain and maintain funds from which all such payments to become due during the full multi -year term of the Underlying Agreement, Including making provision for such payments to the extent necessary in each budget or appropriation request submitted and adopted in accordance with applicable law. Notwithstanding the foregoing, the decision whether or not to budget and appropriate funds is within the discretion of Guarantors governing body. In the event Guarantors governing body fails to appropriate sufficient funds to make all payments and pay other amounts due and to become due during next fiscal period, Guarantor may, subject to the terms hereof, terminate this Guaranty as of the last day of the fiscal period for which appropriations were received (an "Event of Non -appropriation"). Guarantor agrees to deliver notice of an Event of Non -appropriation to Wells Fargo at least 30 days prior to the end of Guarantors then -current fiscal period, or if an Event of Non -appropriation has not occurred by that date, promptly upon the occurrence of any such Event of Non -appropriation. Guarantor and, by its acceptance of this Guaranty, Wells Fargo, understand and intend that Guarantors obligation to make payments and pay other amounts due under this Guaranty shall constitute a current expense and shall not in any way be construed to be a debt in contravention of any applicable constitutional or statutory limitations or requirements concerning Guarantors creation of indebtedness, nor shall anything contained herein constitute a pledge of Guarantors general tax revenues, funds or monies. 14. Guarantor hereby represents, warrants and covenants to Wells Fargo that: (a) Guarantor has the power and authority under applicable law to enter into this Guaranty and the transactions contemplated herein and to perform all of its obligations hereunder, (b) Guarantor has duty authorized the execution and delivery of this Guaranty by appropriate official action of its governing body and has obtained such other authorizations, consents and/or approvals as are necessary to consummate this Guaranty, (c) all legal and other requirements have been met, and procedures have occurred, to render this Guaranty enforceable against Guarantor in accordance with its terms, (d) upon Wells Fargo's request, Guarantor will provide Wells Fargo with a copy of Guarantors current financial statements within 150 days after the end of each fiscal period, and (a) during the term of the Underlying Agreement, unless and until this Guaranty is terminated in accordance with Section 13 above, Guarantor shall provide to Wells Fargo, no later than 10 days prior to the end of each fiscal period, with current budgets or other proof of appropriation for the ensuing fiscal period, and such other financial Information relating to Guarantors ability to continue this Guaranty, as Wells Fargo may request. Guarantor hereby acknowledges that the representations, warranties and covenants made by Guarantor In this Guaranty are being materially relied upon by Wells Fargo in entering into the Underlying Agreement. 15. ARBITRATION a4ae533 A vaaa 2 of 3 (a) Arbi on. The parties hereto agree, upon demand by any party, to submit to binding arbitration all claims, disputes and controversies between or among them (and their respective employees, officers, directors, attorneys, and other agents), whether in tort, contract or otherwise, in any way arising out of or relating to this Guaranty and its negotiation, execution, oollateraltration, administration, repayment, modification, extension, substitution, formation, Inducement, enforcement, default or termination. (b) Govemina Rules. Any arbitration proceeding will (1) proceed in a location in California selected by the American Arbitration Association ('AAA'); (it) be governed by the Federal Arbitration Act (rite 9 of the United States Code), notwithstanding any confiicfing choice of law provision in any of the documents between the parties; and (Ili) be conducted by the AAA, or such other administrator as the parties shall mutually agree upon, in accordance with the AAA's commercial dispute resolution procedures, unless the claim or counterclaim is at least $1.000,000.00 exclusive of claimed interest, arbitration fees and costs in which case the arbitration shall be conducted in accordance with the AAA's optional procedures for large, complex commercial disputes (the commercial dispute resolution procedures or the optional procedures for large, complex commercial disputes to be referred to herein, as applicable, as the "Rules*). If there is any inconsistency between the terms hereof and the Rules, the terms and procedures set forth herein shall control. Any party who' fails or refuses to submit to arbitration following a demand by any other party shall bear all costs and expenses incurred by such other party in compelling arbitration of any dispute. Nothing contained herein shall be deemed to be a waiver by any party that is a bank of the protections afforded to it under 12 U.S.C. §91 or any similar applicable state law. (c) - No Waiver of Provisional Remedies Self -Help and Foreclosure. The arbitration requirement does not limit the right of any party to (1) foreclose against collateral; (ii) exercise self-help remedies relating to collateral or proceeds of collateral such as setoff or repossession; or (it) obtain provisional or ancillary remedies such as replevin. Injunctive relief, attachment or the appointment of a receiver, before dung or after the pendency of any arbitration proceeding. This exclusion does not constitute a waiver of the right or obligation of any party to submit any dispute to arbitration or reference hereunder, including time arising from the exercise of the actions detailed in sections (I), (it) and (III) of this subsection (c). (d) Arbitrator Qualifications and Powers. Any arbitration proceeding in which the amount in controversy is $5,000,000.00 or less will be decided by a single arbitrator selected according to the Rules, and who shall not render an award of greater than $5,000,000.00. Any dispute in which the amount in controversy exceeds $5,000,000.00 shall be decided by majority vote of a panel of three arbitrators; provided however, that all three arbitrators must actively participate in all hearings and deliberations. The arbitrator will be a neutral attorney licensed in the State of California or a neutral retired judge of the state or federal judiciary of California, in either case with a minimum of ten years experience in the substantive law applicable to the subject matter of the dispute to be arbitrated. The arbitrator will determine whether or not an Issue is arbitratable and will give effect to the statutes of limitation in determining any claim. in any arbitration proceeding the arbitrator will decide (by documents only or with a hearing at the arbitrators discretion) any pre -hearing motions which are similar to motions to dismiss for failure to state a claim or motions for summary adjudication. The arbitrator shall resolve all disputes in accordance with the substantive law of California and may grant any remedy or relief that a court of such state could order or grant within the scope hereof and such anclllary relief as is necessary to make effective any award. The arbitrator shall also have the power to award recovery of all costs and fees, to impose sanctions and to take such other action as the arbitrator deems necessary to the same extent a judge could pursuant to the Federal Rules of Civil Procedure, the California Rules of Civil Procedure or other applicable law. Judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction. The institution and maintenance of an action or judidal relief or pursuit of a provisional or ancillary remedy shall rot constitute a waiver of the right of any party, including the plaintiff, to submit the controversy or datm to arbitration if any other party contests such action or judicial relief. (a) Discovery. I In any arbitration proceeding; discovery will be permitted in accordance with the Rules. All discovery shall be expressly limited to matters directly relevant to the dispute being arbitrated and must be completed no late than 20 days before the hearing date. Any requests or an extension of the discovery periods, or any discovery disputes, will be subject to final determination by the arbitrator upon a showing that the request or discovery is essential for the party's presentation and that no alternative means for obtaining information is available. (f) Class Proceedinas and Consolidations. No party hereto shall be entitled to join or consolidate disputes by or against others in any arbitration, except parties who have executed this Guaranty or any other contract, instrument or document relating to the Underlying Agreement, or to induce in any arbitration any dispute as a representative or member of a class, or to act in any arbitration in the interest of the general public or in a private attorney general capacity. (g) Pavment of Arbitration Costs and Fees. The arbitrator shall award all costs and expenses of the arbitration proceeding. (h) Miscellaneous. To the maximum extent predicable, the AAA, the arbitrators and the parties shall take all action required to conclude any arbitration proceeding within 180 days of the filing of the dispute with the AAA. No arbitrator or other party to an arbitration proceeding may disclose the existence, content or results thereof, except for disdosures of information by a party required in the ordinary course of its business or by applicable law or regulation. If more than one agreement or arbitration by or between the parties potentially applies to a dispute, the arbitration provision most directly related to the documents between the parties or the subject matter of the dispute shall control. This arbitration provision shall survive termination, amendment or expiration of any of the documents or any relationship between the parties. In witness whereof, Guarantor has executed this Guaranty effective the day and year first set forth above. GUARANTOR: City of LaQUlnta By: X Print name: Title: F489533 vh Page 3 of 3 rlWl�iir October 15, 2013 To: La Quinta City Council FROM: Frank Taylor CSCG — Community Safety Consulting Group Coachella Valley Public Safety SUBJECT: Request for Study Session Unmanned Aerial Systems (UAS) "Conceptual' Program CONTACT INFORMATION: Frank Taylor - Retired Sheriff's Captain CSCG -Community Safety Consulting Group info@csce4u.com 760-250-8358 INFORMATION• I am involved with CSCG (Community Safety Consulting Group), which includes several valley residents currently volunteering their time to assist governmental and public safety agencies to look at the viability of an Unmanned Aerial System (UAS) program in the Coachella Valley. Local agencies have become interested in Unmanned Aerial System technology to supplement their operations, and potentially reduce some costs, by taking a new approach to educate the public and stakeholders first. It is anticipated these systems will not replace any current aerial services, but may be able to accomplish 30% of current aerial operations goals at about 2% of the cost. This would still leave 70% of the operations conducted by conventional means, both ground and aerial personnel, but may show significant savings in the future, while helping save lives. Several local public safety agencies have given their support of the "conceptual' program. We have given several presentations, including one in front of the Coachella Valley Association of Governments Public Safety Committee where Council member Henderson was present, showing how the concept focuses upon four specific areas: -Search and Rescue -Disaster Preparedness -Public Safety Emergencies - Education of governmental officials, the public, and other stakeholders regarding the 2015 Integration of UAS into the National Airspace The 2015 integration of Unmanned Aerial Systems slated to include the introduction of these systems "commercially" into the airspace. State and local officials have already begun looking at laws and ordinances to restrict this and we feel an educational process ahead of time will be very beneficial to those making these decisions in the future. Our presentation would be provided as an Informational Item only and no funding is being requested at this time. Our vision is to also help governmental officials increase their understanding of Unmanned Aerial Systems so they can weigh in not only on this concept, but also on the future commercial integration of UAS within the Coachella Valley. Through these presentations, we plan display transparency in the infancy and gather support for a future program. Therefore, we respectfully request the opportunity to offer our presentation at a future Study Session. We believe our expertise will help governmental officials increase their understanding of Unmanned Aerial Systems so they can weigh in not only on this concept and possible future local ordinances, but also on the future commercial integration of Unmanned Aerial Systems within the Coachella Valley. COACHELLA HUF VALL CViHub Companies circa July 2013 RESIDENT COMPANIES Heppolt Wind Energy: HWE is a one-man business that filed for a US Patent for a novel wind energy device. The embodiment of the invention allows for the installation and maintenance to be carried out at ground level as opposed to over a hundred feet above ground. HWE is receiving support from Los Alamos National Lab. PSTa/ent.com: PSTalent has a favorable agreement to develop virtual entertainment platforms for Sony PlayStation based games and nexuses. The programming based hiring and wealth creation potential in the short term of this business is considerable. Release Us Now (provisional client): Release Us Now is a startup from a local entrepreneur in Coachella Valley. She is working on a grey -water composting system that includes nutrient infusion and can be integrated with solar systems. This company will receive full CViHub membership if awarded an SBIR grant. SECOSYS: SECOSYS was founded by a successful process engineer in the semi -conductor industry. Their platform seamlessly integrates into existing water meters to manage, control and conserve water in real-time for both property managers and end consumers. Seismic Warning Systems. The immediate mission of SWS is to deploy its patent protected technology throughout the Coachella Valley to provide our schools and some other buildings with the nation's first regionally based earthquake warning system. By proving this technology on a regional basis SWS will use the Coachella Valley as a showcase to launch itself into a multi -billion dollar emerging market. Silicon Springs Ventures: Silicon Springs creates and markets a range of digital interactive media offerings on mobile and computer platforms. Silicon Springs has focused on an emerging hub of: personal mobile devices, cloud computing, social networking, fast wireless and big data. ACCELERATOR CAMPUS COMPANIES Attune RTD: Bnowave'" is the technology used by Attune to manage energy consumption more efficiently with its first commercial application in pool filtration. Attune is a publicly company trading under the stock symbol AURT. EV Enterprises: EV was our first CViHub graduate to transition into the Accelerator Campus. They manufacture electric vehicle charging components, microelectronics and other ancillary products. 3111 E. Tahquitz Canyon Way Palm Springs, CA 92262 p: (760) 340-1575 p: (760) 548-0370 w: CViHub.com Sactec Solar., A designer and manufacturer of alternative energy solutions. The company is specifically focused on "sun - tracking" mobile trailer and ISO -containerized energy power systems for governmental (DOD,DHS, FEMA) and non- governmental agencies. Solarls Power Cells: (Formally NRG Power Cells) A true start-up business in the area of energy storage, Solaris was founded by a team of successful entrepreneurs from the data storage industry. The intellectual property that they utilize to "create wealth and jobs" in the Coachella Valley has the potential to store (renewable) energy with rapid charging rates. Futurity Cloud Services LLO Futurity Cloud Services is an enabling business to the Renewable Energy Industry in the field of cloud computing and has an established working relationship with Google that provides their client companies with preferred access and knowledge based products and services in one of Google's principle areas of specific focus. Indy Power Systems: Noblesville, IN based IPS offers patented Multi -Flex energy blending technology to enable industrial customers to minimize their peak electrical load charges by storing energy during periods of low demand for consumption during peak demand times creating immediate cost savings for customers from day one. Pacific Coast Innovations: This Seattle based company has a proprietary data compression algorithm that has many different industry applications. Their first application will be in manufacturing medical devices. Swiss Nytech: This Swiss based business engages in hybrid LeMans racing. Their concept of using a flywheel to store energy as opposed to batteries has on road potential that will require high level mechanical skills. This is the company's initial move into American markets. TronsMedlmaging: TransMedlmaging operates in the electronic health record (HER) industry. Their service eliminates waste in medical imaging by facilitation of cloud based data, hi-res medical images, storage. W2 Energy: This Santa Barbara based start-up offers a unique patented technology designed to harvest wind and water energy. W2's technology has evolved from a "proof of concept" prototype to a more advanced pre -production unit that allows for testing the extraction of wind force in relation to available wind energy. The WindWing is 10 to 20 times more efficient than traditional wind turbines. a