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2014 01 21 CCCITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78 -495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, JANUARY 21, 2014 3:00 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Evans, Franklin, Henderson, Osborne, Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. Persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION — INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c) (ONE MATTER) 2. CONFERENCE WITH LEGAL COUNSEL, EXISTING LITIGATION MATTER PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A), CITY OF LA QUINTA V. PH RANCH LLC, ET.AL, ORANGE COUNTY SUPERIOR COURT CASE NO. 30- 2013 - 00670755- CU- BC -CJC 3. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J. SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF CITY COUNCIL AGENDA 1 JANUARY 21, 2014 ACQUISITION AND /OR DISPOSITION OF REAL PROPERTY LOCATED AT SILVERROCK RESORT (APN'S 770 - 200 -026; 776-150-021; 776-150-023; 770 - 060 -056; 770 - 060 -057; 770 - 060 -058; 770 - 060 -059; 770 - 060 -061; 770 - 060 -062; 777 - 490 -004; 777 - 490 -006; 777 - 490 -007; 777 - 490 -012 AND 777 - 490 -014). NEGOTIATORS: JOHN GAMLIN, MERIWETHER COMPANIES; ROBERT S. GREEN, JR., THE ROBERT GREEN COMPANY RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA PRESENTATIONS 1 . LA QUINTA MIDDLE SCHOOL GOLDEN BELL AWARD 2. PUBLIC WORKS AWARD FROM AMERICAN PUBLIC WORKS ASSOCIATION WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES PAGE 1 . MINUTES OF DECEMBER 17, 2013 8 CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. 1 . RECEIVE AND FILE TREASURER'S REPORT DATED NOVEMBER 18 30, 2013 2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS 30 DATED NOVEMBER 30, 2013 CITY COUNCIL AGENDA 2 JANUARY 21, 2014 3. APPROVE AMENDMENT NO UNIFIED SCHOOL DISTRICT FOR LIGHTING PAGE . 2 TO THE DESERT SANDS 44 JOINT USE LEASE AGREEMENT 4. DENY CLAIM FOR DAMAGES FILED BY VICTORIA VALENZUELA; DATE OF LOSS - NOVEMBER 18, 2013 5. EXCUSE COMMISSIONER JOHN ALFORD'S ABSENCE FROM THE FEBRUARY 10, 2014 COMMUNITY SERVICES COMMISSION MEETING 6. EXCUSE BOARD MEMBER DAVID PARK'S ABSENCE FROM THE JANUARY 8, 2014 INVESTMENT ADVISORY BOARD MEETING 7. EXCUSE COMMISSIONER ROBERT WRIGHT'S ABSENCE FROM THE JANUARY 14, 2014, PLANNING COMMISSION MEETING 8. ACCEPT PROJECT FOR PUBLIC IMPROVEMENTS TO COMPLY WITH AMERICANS WITH DISABILITIES ACT 9. ACCEPT FUNDING IN THE AMOUNT OF $100,000 FROM THE STATE SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND FOR ROBBERY, THEFT, AND BURGLARY PREVENTION PROGRAMS 10. APPROVE A DEVELOPMENT IMPROVEMENT AGREEMENT WITH POINT HAPPY LOTS, LLC FOR THE COMPLETION OF ON -SITE AND OFF -SITE IMPROVEMENTS FOR POINT HAPPY ESTATES 11. APPROVE AGENCY REIMBURSEMENT AGREEMENT WITH COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS FOR DESIGN AND CONSTRUCTION OF A NEW BRIDGE OVER THE WHITEWATER RIVER ON DUNE PALMS ROAD 54 56 ! .1 62 64 .: . 12. AUTHORIZE AN APPLICATION PURSUANT TO HEALTH & 102 SAFETY CODE SECTION 34191.4(b) TO THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE LA QUINTA REDEVELOPMENT AGENCY TO APPROVE THE PRIOR CITY - REDEVELOPMENT AGENCY LOANS CITY COUNCIL AGENDA 3 JANUARY 21, 2014 PAGE 13. APPROVE CONTRACT CHANGE ORDER NO. 2, APPROPRIATE 114 $70,444 FROM PAVEMENT MANAGEMENT FUND, AND ACCEPT EISENHOWER DRIVE /CALLE SINALOA MODERN ROUNDABOUT IMPROVEMENTS 14. APPROVE REQUEST FOR PROPOSALS TO OBTAIN 122 PROFESSIONAL ENGINEERING SERVICES TO PREPARE PLANS, SPECIFICATIONS, AND ESTIMATES FOR LA QUINTA PARK RESTROOM 15. APPROVE PLANS, SPECIFICATIONS AND ENGINEER'S 138 ESTIMATE AND AUTHORIZE ADVERTISEMENT FOR BID OF PHASE I PAVEMENT MANAGEMENT PLAN STREET IMPROVEMENTS 16. REJECT ALL BIDS, AND AUTHORIZE READVERTISEMENT OF 144 BIDS AND ADVANCE PURCHASE OF EQUIPMENT FOR HEATING, VENTILATION AND AIR CONDITIONING SYSTEMS 1 AND 2 AT CITY HALL 17. APPROVE DEMAND REGISTER DATED JANUARY 21, 2014 150 18. APPROVE A REQUEST TO WAIVE UNDERGROUND WIRING 182 REQUIREMENTS FOR IMPERIAL IRRIGATION DISTRICT IMPROVEMENTS AT THE MARSHALL SUBSTATION BUSINESS SESSION 1. SET SPECIAL JOINT MEETING OF THE CITY COUNCIL AND 192 ALL CITY COMMISSIONERS AND BOARDMEMBERS FOR JANUARY 29, 2014 AT 5:30 PM AT THE LA QUINTA LIBRARY 2. APPOINT A COUNCIL SUBCOMMITTEE TO REVIEW THE 194 RULES OF PROCEDURE FOR COUNCIL MEETINGS AND ACTIVITIES AND TO REPORT ON AMENDMENTS NECESSARY TO COMPLY WITH STATE CODE, COUNCIL POLICY, AND COMMON PRACTICE 3. SELECT COUNCILMEMBERS AS CITY OF LA QUINTA 196 REPRESENTATIVES ON VARIOUS LOCAL, REGIONAL AND STATE COMMITTEES FOR 2014 CITY COUNCIL AGENDA 4 JANUARY 21, 2014 PAGE 4. APPROVE PROFESSIONAL SERVICES CONTRACT WITH 200 NEXLEVEL INFORMATION TECHNOLOGY, INC FOR INTERIM FINANCE DIRECTOR SERVICES 5. RECEIVE AND FILE THE COMPREHENSIVE ANNUAL REPORT 210 FOR THE YEAR ENDED JUNE 30, 2013 6. APPROVE A NEW JOB DESCRIPTION AND PAY SCHEDULE 396 FOR TRAFFIC SIGNAL MAINTENANCE SUPERVISOR, AND APPROPRIATE $14,631 FROM THE GENERAL FUND RESERVES FOR THE POSITION, AND REVISE THE JOB DESCRIPTION AND POSITION PAY SCHEDULE FOR TRAFFIC SIGNAL TECHNICIAN STUDY SESSION 1. DISCUSS LA QUINTA COMMUNITY HEALTH AND WELLNESS 410 CENTER IMPROVEMENTS REPORTS AND INFORMATIONAL ITEMS 1 . CVAG CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans) 4. ANIMAL CAMPUS COMMISSION (Franklin) 5. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin) 6. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Franklin) 7. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin) 8. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin) 9. CVAG PUBLIC SAFETY COMMITTEE (Henderson) 10. CVAG TRANSPORTATION COMMITTEE (Henderson) 1 1 . LEAGUE OF CALIFORNIA CITIES DELEGATE (Henderson) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Henderson) 13. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Osborne) 14. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne) 15. CVAG EXECUTIVE COMMITTEE (Adolph) 16. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Adolph) 17. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS DELEGATE (Adolph) CITY COUNCIL AGENDA 5 JANUARY 21, 2014 18. SUNLINE TRANSIT AGENCY (Adolph) PAGE 19. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Adolph) 20. PALM SPRINGS AIRPORT COMMISSION REPORT 420 21. INVESTMENT ADVISORY BOARD MINUTES DATED NOVEMBER 422 11, 2013 22. HISTORIC PRESERVATION COMMISSION MINUTES DATED 424 APRIL 18, 2013 DEPARTMENT REPORTS 1. CITY MANAGER — COACHELLA VALLEY ECONOMIC 426 PARTNERSHIP HUB NETWORK ACCELERATOR CONTRIBUTION 2. CITY ATTORNEY — SUMMARY OF SB553 AND AB382 428 3. CITY CLERK — EVENTS AND CITY COUNCIL CALENDAR 430 4. COMMUNITY SERVICES A. DEPARTMENT REPORT — DECEMBER 2013 434 B. MARKETING QUARTERLY REPORT 442 5. COMMUNITY DEVELOPMENT REPORT — DECEMBER 2013 452 6. PUBLIC WORKS REPORT — DECEMBER 2013 460 7. POLICE DEPARTMENT A. QUARTERLY REPORT 474 B. FIX -IT TICKET REPORT 8. FIRE DEPARTMENT - QUARTERLY REPORT 500 MAYOR'S AND COUNCIL MEMBER'S ITEMS NO PUBLIC HEARINGS ARE SCHEDULED, THEREFORE, THE CITY COUNCIL WILL ADJOURN AND NOT RECONVENE AT 7:00 P.M. UNLESS THERE ARE ITEMS FROM THE AFTERNOON SESSION THA T HA VE NOT BEEN CONSIDERED PUBLIC HEARINGS — NONE ADJOURNMENT The next regular meeting of the City Council will be held on February 4, 2014, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City Hall Council Chambers, 78 -495 Calle Tampico, La Quinta, CA 92253. CITY COUNCIL AGENDA 6 JANUARY 21, 2014 DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted near the entrance to the Council Chambers at 78 -495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78 -630 Highway 1 1 1, and the La Quinta Cove Post Office at 51 -321 Avenida Bermudas, on January 17, 2014. DATED: January 17, 2014 SUSAN MAYSELS, City Clerk City of La Quinta, California Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777 -7103, twenty -four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 777 -7103. A one (1) week notice is required. • If background material is to be presented to the Planning Commission during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78 -495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 7 JANUARY 21, 2014 CITY COUNCIL MINUTES TUESDAY, DECEMBER 17, 2013 A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Adolph. PRESENT: Councilmembers Evans, Franklin, Henderson, Osborne, Mayor Adolph ABSENT: None PUBLIC COMMENT Public Comment: Christi Salamone, La Quinta Arts Foundation — Ms. Salamone distributed and read a letter from the Board of Directors of the La Quinta Arts Foundation, which is on file in the City Clerk's Office, requesting that Council establish a task force of city staff, developers and Foundation representatives to address ways to minimize the impacts of development on Foundation events. CLOSED SESSION 1. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J. SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND /OR DISPOSITION OF REAL PROPERTY LOCATED IN THE LA QUINTA VILLAGE, EAST OF DESERT CLUB DRIVE, SOUTH OF CALLE TAMPICO, NORTH OF AVENIDA LA FONDA (APN'S 770 - 123 -002; 770 - 123 -003; 770- 123 -004; 770 - 123 -006; 770 - 123 -010; 770 - 124 -002; 770 - 124 -003; 770- 124 -004; 770 - 124 -007; AND 770 - 124 -009). PROPERTY BUYER/ NEGOTIATOR: MARVIN INVESTMENTS, INC., WELLS MARVIN 2. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J. SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND /OR DISPOSITION OF REAL PROPERTY LOCATED AT SILVERROCK RESORT (APN'S 770 - 200 -026; 776 - 150 -021; 776 - 150 -023; 770 - 060 -056; 770 - 060 -057; 770 - 060 -058; 770 - 060 -059; 770 - 060 -061; 770- 060 -062; 777 - 490 -004; 777- 490 -006; 777- 490 -007; 777- 490 -012 AND 777 -490- 014). PROPERTY BUYER /NEGOTIATORS: JOHN GAMLIN, MERIWETHER COMPANIES; ROBERT S. GREEN, JR., THE ROBERT GREEN COMPANY COUNCIL RECESSED TO CLOSED SESSION AT 3:08 P.M. CITY COUNCIL MINUTES DECEMBER 17, 2013 8 MAYOR ADOLPH RECONVENED THE CITY COUNCIL MEETING AT 4 :03 P.M. WITH ALL MEMBERS PRESENT. NO ACTIONS WERE TAKEN INCLOSED SESSION THAT REQUIRES REPORTING PURSUANT TO GOVERNMENT CODE SECTION 54957.1 (BROWN ACT). Mayor Adolph led the audience in the pledge of allegiance. PUBLIC COMMENT Public Speaker: Siah Nix, representing the La Quinta Boys' and Girls' Club — Mr. Nix, along with several Club members, thanked Councilmembers for their support of the Club over the years. CONFIRMATION OF AGENDA Councilmember Osborne requested that Consent Calendar Item No. 5 be moved to the Business Session for discussion. Council concurred. PRESENTATIONS — None WRITTEN COMMUNICATIONS — None APPROVAL OF MINUTES MOTION — A motion was made and seconded by Councilmembers Henderson/ Evans to approve the minutes of December 3, 2013 as submitted. Motion passed unanimously. CONSENT CALENDAR 1. APPROVE DEMAND REGISTER DATED DECEMBER 17, 2013 2. RECEIVE AND FILE TREASURER'S REPORT DATED OCTOBER 31, 2013 3. RECEIVE AND FILE REVENUE & EXPENDITURE REPORTS DATED OCTOBER 31, 2013 4. APPROVE DECLARATION OF SURPLUS 5. Item moved off Consent Calendar to the Business Session by Councilmember Osborne > > > APPROVE CONTRACT AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH TY LIN INTERNATIONAL FOR CONSTRUCTION MANAGEMENT SERVICES ASSOCIATED WITH ADAMS STREET BRIDGE CITY COUNCIL MINUTES 2 DECEMBER 17, 2013 6. APPROVE AMENDMENT NO. 2 TO THE FACILITY USE AGREEMENT WITH THE LA QUINTA ARTS FOUNDATION MODIFYING THE INSURANCE REQUIREMENTS FOR USE OF CITY FACILITIES DURING THE ANNUAL ARTS FESTIVAL 7. APPROVE MASTER LEASE AGREEMENT AND LEASE PURCHASE SCHEDULE WITH DELL FINANCIAL SERVICES, LLC FOR COMPUTER EQUIPMENT, SUPPORT AND MAINTENANCE 8. SECOND READING AND ADOPTION OF ORDINANCE NO. 518 AMENDING CHAPTER 12.56 OF THE MUNICIPAL CODE REVISING TRUCK ROUTES WITHIN THE CITY OF LA QUINTA 9. APPROVE A RECIPIENT FOR THE 2014 SENIOR INSPIRATION AWARD PROGRAM 10. APPROVE THE PROGRAM SUPPLEMENTAL AGREEMENT WITH CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE HIGHWAY 111 AT WASHINGTON STREET INTERSECTION IMPROVEMENTS 11. EXCUSE BOARD MEMBER KURT MORTENSON FROM THE DECEMBER 11, 2013 INVESTMENT ADVISORY BOARD MEETING 12. EXCUSE COMMISSIONER PEGGY REDMON'S ABSENCE FROM THE DECEMBER 12, 2013 HISTORIC PRESERVATION COMMISSION SPECIAL MEETING 13. EXCUSE COMMISSIONER MARIA RYSER'S ABSENCE FROM THE NOVEMBER 6, 2013, HOUSING COMMISSION SPECIAL MEETING Councilmember Osborne congratulated Barbara Paumier as the recipient of the 2014 Senior Inspiration Award. MOTION — A motion was made and seconded by Councilmembers Evans /Franklin to approve the Consent Calendar as recommended with the exception of Item No. 5. Motion passed unanimously. BUSINESS SESSION 1. INTERVIEWS AND APPOINTMENT OF A RESIDENT TO ONE VACANCY ON THE INVESTMENT ADVISORY BOARD City Clerk Maysels presented the staff report, which is on file in the City Clerk's Office. CITY COUNCIL MINUTES 3 DECEMBER 17, 2013 it$] Council interviewed the following applicants: • Garry Barnes • Katherine Godbey • Ronald Villa Vote No. 1: Councilmember Evans > Councilmember Franklin > Councilmember Henderson > Councilmember Osborne > Mayor Adolph > Vote No. 2: Councilmember Evans > Councilmember Franklin > Councilmember Henderson > Councilmember Osborne > Mayor Adolph > Katherine Godbey Garry Barnes Katherine Godbey Garry Barnes Ronald Villa Katherine Godbey Katherine Godbey Katherine Godbey Garry Barnes Garry Barnes Result: tie vote Result: Godbey 3, Barnes 2 MOTION — A motion was made and seconded by Councilmembers Evans/ Henderson to appoint Katherine Godbey to the Investment Advisory Board for a term ending June 30, 2015. Motion passed unanimously. 2. ADOPT A RESOLUTION TO APPROVE A PURCHASE AND SALE AGREEMENT WITH MARVIN INVESTMENTS, INC. FOR THE SALE AND FUTURE DEVELOPMENT OF CERTAIN PROPERTIES LOCATED IN THE LA QUINTA VILLAGE [RESOLUTION 2013 -0601 Community Development Director Johnson presented the staff report, which is on file in the City Clerk's office. Public Speaker: Kay Wolff, La Quinta — Ms. Wolff posed questions for Council to consider before entering into a purchase and sale agreement. Public Speaker: Jim Parrish, Member, Board of Directors of the La Quinta Arts Festival — Mr. Parrish spoke in favor of the annual arts festival. Public Speaker: Wells Marvin, Marvin Investments, Inc., La Quinta — Mr. Marvin spoke in favor of the agreement and expressed his support of the La Quinta Arts Festival. CITY COUNCIL MINUTES DECEMBER 17, 2013 :l is Councilmembers expressed their support of the Agreement; approval of the mixed - use development planned by Marvin Investments; restated the City's ongoing commitment to the success of La Quinta Arts Foundation events, and; the City's intent to work collectively with all entities involved to grow the art events, expand the Old Town concept, and establish a new revenue source. MOTION — A motion was made and seconded by Councilmembers Evans /Franklin to adopt Resolution No. 2013 -060 as amended by the City Attorney entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA APPROVING AN AGREEMENT FOR PURCHASE AND SALE AND ESCROW INSTRUCTIONS BETWEEN THE CITY OF LA QUINTA AND MARVIN INVESTMENTS FOR CERTAIN PROPERTY LOCATED IN THE LA QUINTA VILLAGE AS AMENDED WITH THE NEW TERM ON THE APPROVAL OF FINANCING, AND AUTHORIZING THE CITY ATTORNEY AND CITY MANAGER TO MAKE ANY NECESSARY FINAL ADJUSTMENTS TO THE AGREEMENT AND /OR RESOLUTION. Motion passed unanimously. 3. CITY COUNCIL ANNUAL REORGANIZATION Council waived presentation of the staff report, which is on file in the City Clerk's office. MOTION — A motion was made and seconded by Councilmembers Evans/ Henderson to nominate Councilmember Osborne as Mayor Pro Tem for 2014. Motion passed unanimously. Councilmember Osborne accepted the position. 4. Item moved off Consent Calendar to Business Session by Councilmember Osborne > > > APPROVE CONTRACT AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH TY LIN INTERNATIONAL FOR CONSTRUCTION MANAGEMENT SERVICES ASSOCIATED WITH ADAMS STREET BRIDGE Councilmember Osborne questioned the need for another contract amendment. MOTION — A motion was made and seconded by Councilmembers Osborne/ Henderson to approve Contract Amendment No. 2 to the professional services agreement with Ty Lin International for construction management services. Motion passed unanimously. CITY COUNCIL MINUTES 5 DECEMBER 17, 2013 Ida STUDY SESSION 1. TOURISM WEBSITE DEMONSTRATION Recreation Supervisor Larson presented the staff report, which is on file in the City Clerk's Office. Councilmembers commented on the flow of information regarding new businesses from the City's Finance Department to the Webmaster; the link to the City's government website; means for keeping La Quinta's websites at the top of search engine results with new and updated content; the need to diligently update photos on a regular basis; adding links to golf courses; adding a connection to the Visitor's Bureau site; featuring the hiking video, and; the completeness of the new website. REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2013, Councilmember Evans reported on her participation in the following organizations meeting: • GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU La Quinta's representative for 2013, Councilmember Osborne reported on his participation in the following organizations meeting: • DESERT SANDS UNIFIED SCHOOL DISTRICT 2x2 MEETING DEPARTMENT REPORTS Department Reports were received and filed. Copies are on file in the City Clerk's Office. DEPARTMENT REPORT NO. 1: RESPONSE TO PUBLIC COMMENTS HEARD AT THE DECEMBER 3, 2013 COUNCIL MEETING REGARDING THE NORTH LA QUINTA ASSESSMENT DISTRICT WORKSHOPS Councilmember Henderson said that it is time for the Council to hold a study session on this subject to clarify the matter in hopes of silencing the inaccurate rumors and nasty letters circulating. She said it's clear from the tone of many letters that folks do not know the facts. They should understand that the Council is not trying to damage anyone but only trying to maintain a community and do so within the law and its boundaries. She noted that the legal systems available to Council regarding assessment districts are complicated. North La Quinta residents should understand the options but the message is not out there. Ms. Henderson stated that Public Works Director Jonasson has been presenting only the facts at workshops. She noted that this is about the 18th year that Council has talked about this discrepancy and done nothing to resolve it. CITY COUNCIL MINUTES 6 DECEMBER 17, 2013 13 Councilmember Osborne agreed with Councilmember Henderson regarding Council's inaction in the past. He said that he is hearing from North La Quinta residents who believe the City created this situation by neglecting to follow up with the developers 20 years ago, so the City needs to pay to resolve it. Councilmember Evans said the situation exists because City Councils had the money to cover it in the past and now it does not. Mayor Adolph said the Council is not trying to force an assessment on anyone. The City is providing options to help out and residents took it the wrong way. In response to Councilmember Evans, Public Works Director Jonasson said that a survey would soon go to residents to get an idea of residents' positions on options. He said that the people who spoke at the December 3" meeting fall into the group of folks who do not care about the history of this issue because they purchased their home in part because it did not come with a large assessment, and they will not approve an increase under any circumstances; but that is not the sentiment of everyone attending the workshops. Mr. Jonasson said that some are very interested in pursuing it and are ready to start immediately. He said options are varied and until the results of the survey are known, it's hard to gauge where residents thresholds lie. The survey will be done by individual developments so a possible outcome is for those who do not wish to pay for enhancements can continue as is, and those interested in paying for perimeter improvements can do so. Councilmember Henderson said she thinks there is a solution. It may initially be rock gardens that are neat and clean, and later when more funds are available, more landscaping can be considered. Public Works Director Jonasson said that the budgets still include the recognition that there is a general benefit so the entire cost will not be placed on residents of the 11 north La Quinta subdivisions. He said many residents misunderstood this. In response to Councilmember Osborne, Public Works Director Jonasson said that the 5481 /year figure was the "Cadillac plan" or upper limit of the three options presented. The other options were (a) continue with the status quo at no additional cost, or (b) mid -level improvements at about half the cost of the Cadillac plan. Councilmember Franklin thanked Director Jonasson for staffs' effort. She said Council often has to deal with perception, and in this case she agrees with Councilmember Henderson that once the survey results are in, a study session should be scheduled to address all issues with residents. Ms. Franklin said that comments are ugly, out of control and being stirred up based on misinformation. CITY COUNCIL MINUTES 7 DECEMBER 17, 2013 14 Public Speaker: Richard Gray, north La Quinta resident — Mr. Gray said that he attended workshops and also received a flyer (not from the City) that was delivered to mailboxes in his neighborhood. The non -City flyer states the assessment cost will be $481 /year and increase 3% every year. Mr. Gray said he understands something has to be done, but questioned why the assessment has to be permanent and expressed concern about percentage increasing year after year. He said any increase should be tied to Proposition 13 increases. He also said it is important to let residents know about the limitations imposed by Proposition 218. Public Speaker: Dennis Arcuri, north La Quinta resident — Mr. Arcuri said he is not overly concerned about cost but more concerned about what landscaping will be done. Mr. Arcuri said he was concerned that he just noticed a flyer on this matter two weeks ago. He said he is not a fan of grass and flowers; he likes desert landscaping. He looks forward to learning more. Councilmember Evans said that the survey being prepared would give him and all residents another opportunity to comment. CITY MANAGER REPORT REGARDING SURVEY ON PUBLIC EMPLOYEE SALARIES City Manager Spevacek reported that State Controller's survey on 2012 public employee salaries has been released. The survey results for the 478 cities that responded and the survey figures for the City of La Quinta are as follows: • Average annual wage: all cities = $62,220, La Quinta = $58,454 • Retirement and healthcare costs: all cities = $17,401, La Quinta = $14,670 • La Quinta's statewide ranking in employee salaries & benefits: 106th out of 478 • La Quinta's ranking among Coachella Valley cities: 7th out of 9 with Palm Desert, Cathedral City, Indian Wells, Desert Hot Springs, Palm Springs and Indio paying higher average salaries and benefits, and Rancho Mirage and Coachella paying lower. Mr. Spevacek said this information is posted on the State Controller's website. DEPARTMENT REPORT NO. 313: VERBAL REPORT ON NEW LAWS AFFECTING MUNICIPAL MEETINGS AND ELECTIONS City Clerk Maysels reported on SB 751 regarding public announcements of actions taken at meetings; AB 382 regarding alternative investment information now being exempt from disclosure; AB 817 regarding an election official's ability to appoint up to five nonvoters per precinct to serve as precinct board members; SB 311 regarding amendment to a city charter must go to voters at a statewide general election; SB 553, effective in July 2014, relates to the elections procedures for any property related fee assessment; SCA 3 removing the reimbursable mandate status of the Public Records Act and the Brown Act, and; numerous Election Law changes that will be addressed during one -on -one meetings with candidates. CITY COUNCIL MINUTES 8 DECEMBER 17, 2013 M MAYOR'S AND COUNCIL MEMBER'S ITEMS Councilmember Henderson requested that staff arrange for "fix -it tickets" to be handled at the La Quinta Police station at City Hall rather than sending residents to the Thermal station. City Manager Spevacek said staff is discussing this with Lt. Walton and will report back at the January 21, 2014 meeting. Councilmember Henderson said that CalPERS is again contemplating changes in employer rates. She said this will be a budget breaker that the City must be prepared for and it's extremely important that Council be kept informed on this regularly. City Manager Spevacek said the City is currently paying about $830,000 in employer contributions. Based upon the formula available, by the year 2019/20, the city's employer contribution will be over $2.3 million, which is nearly triple. Mr. Spevacek said next year's rates would go up to almost $1 million. PUBLIC HEARINGS — None ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Henderson /Evans to adjourn at 6:20 p.m. Motion passed unanimously. Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES 9 DECEMBER 17, 2013 Icy MA CITY MEETING DATE: January 21, 2014 ITEM TITLE: RECEIVE AND FILE TREASURER'S REPORT DATED NOVEMBER 30, 2013 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 1 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: • The Treasurer's Report is submitted monthly to the Investment Advisory Board and the City Council for review. • This report summarizes all cash and investments of the City, Successor Agency, Housing Authority, and Financing Authority. • There is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. FISCAL IMPACT: None. BACKGROUND /ANALYSIS: The Treasurer's Report (Attachment 1) is submitted monthly to the City Council as required by the California Government Code and City Municipal Code. It certifies that all pooled investments of the City are reported accurately and fairly in compliance with the above - stated codes and also certifies that there is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. Due to the fact that the City pools all cash and investments, this report combines all entities of the City including the Successor Agency, Financing Authority, and Housing Authority. 18 The investment portfolio decreased in November by $2.4 million and ended the month at $102.95 million. The major reason for the decrease was due to payment of July and August invoices for the sheriff's contract. The portfolio performance remained stable from the previous month earning .31 %. During the month, the Local Agency Investment Fund account increased $2 million. Treasury bills in the amount of $12 million matured and were reinvested. The investment with Federal Home Loan Bank was liquidated by the issuer in the amount of $3 million and was invested in the Local Agency Investment Fund. In the near future, the Treasurer will be investing idle cash in negotiable certificates of deposit as recommended by the Investment Advisory Board. In addition, investments of bond proceeds will be rolled over into U. S. Treasury bills or Notes. ALTERNATIVES: None. Report prepared by: Robbeyn Bird, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1 . Treasurer's Reports W1 ATTACHMENT 1 10MMA Investment Begmmn _ Purchased Notes Said/ Matured Other Ending Change LAIF 15,993,075 $ 4,500,000 $ (2,500,000) 0 $ 17,993,075 2,000,000 Interest bearing active bank deposit - 0 - 0 Certificates of Deposit 1,680,000 0 1,680,000 0 US Treasuries 40,200,516 12,000,000 (12,000,000) .(1,035) 40,199,481 (1,035) US Gov't Sponsored Enterprises 42,947,363 (3,000,000) 1,284 39,948,647 (2,998,716) Commercial Paper - 0 0 Corporate Notes - 0 0 0 Mutual Funds 2.846265 2,932 288,900 498 2.559,799_ (286,466) Subtotal $ 103,667,219 $ 16,502,932 $ (17,788.900)_ $ (249) $ 102.381.002 $ (1,286,217). Cash - $ 1.684�060 -1 1 s (1711-8 J6-9-1 -) R-1) & (A 1 -1 $ 565.369 $ (1.118.691) j e±A�w " _L7- L_ 0- I Robbeyn BWd Date Finance DirectorfTreasurer Pike] Treasurer's Commenta For the Month of November 2013 Cash Balances — The portfolio size decreased by approximately $2.4 million to end the month at $102.95 million. The major reason for the decrease was due to payment to the County of Riverside in the amount of $1.8 million. This amount represents invoices for the Sheriff's contract for July and August. Investment Activity — The investment activity resulted in an average maturity decrease of 31 days from the prior month to end the month of November at 444 days. The Treasurer follows a buy and hold investment policy. During the month of November, the LAIF account increased by $2.0 million. The sweep account earned $73 in interest income for the month of November and the bank fees for the month were $1,901, which resulted in a net decrease of $1,828 in real savings. Portfolio Performance — The overall portfolio performance remained the same as the prior month and ended at .31 %, with the pooled cash investments at .49 %. The portfolio yield should continue to stay at these levels for the near future. At this time last year, the portfolio was yielding .36 %, which reflects the current interest rate environment. Lookina Ahead In the short term, the Treasurer will be investing in negotiable certificates of deposit, Government Sponsored Enterprises (GSE) paper and rolling over bond proceeds and reserves into U.S. Treasury bills or notes. PA E E E N O U N 1 O Q _a m O E 0 m N � N c � N > O c Q O O m Q m N E w O m U N N � m Y c U m m m H a 0 - w w w w O O O O O w w O w w w w 0 0 0 0 O O 0 0 O 0 0 0 0 N E z z z z z z z T U z z z X W 0 LL Q U B N Y m -O 'N Q � C? L? 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Financial LAIF Ra 1.04 Pooled Cash Fiscal Agent Overall Three Month Six Month One Year ITWO Year FY 09/10 July 2009 0.69% 0.30% 0.65 % 111 0.19% 0.28% 0.47% 1.00 % 0.28% August 2009 0.64% 0.30% 0.61% 92 0.16% 0.26% 0.46% 1.00% 0.24% 0.93% Sept 2009 0.56% 0.31% 0.53% 112 0.12% 0.19% 0.41% 1.00% 0.19% 0.75 Oct 2009 0.52% 0.31% 0.50% 90 0.08% 0.19% 0.38% 1.00% 0.19% 0.65 Nov 2009 0.56% 0.31% 0.53% 152 0.04% 0.14% 0.32% 0.75% 0.15% 0.61 Dec 2009 0.56% 0.15% 0.51% 239 0.11% 0.20% 0.16% 1.00% 0.16% 0.57 Jan 2010 0.46% 0.15% 0.43% 179 0.06% 0.14% 0.34% 0.88% 0.13% 0.56% Feb 2010 0.51% 0.16% 0.48% 162 0.13% 0.19% 0.32% 0.88% 0.15% 0.58% Mar 2010 0.50% 0.16% 0.47% 172 0.15% 0.24% 0.38% 1.00% 0.20% 0.55% Apr 2010 0.52% 0.16% 0.48% 162 0.15% 0.24% 0.49% 1.00% 0.23% 0.59% May 2010 0.52% 0.16% 0.48% 116 0.17% 0.22% 0.37% 0.75% 0.28% 0.56% June 2010 0.49% 0.06% 0.31% 134 0.16% 0.22% 0.32% 0.63% 0.32% 0.53% FY 10/11 July 2010 0.50% 0.15% 0.47% 119 0.16% 0.20% 0.30% 0.63% 0.28% 0.53% August 2010 0.49% 0.15% 0.46% 108 0.15% 0.19% 0.26% 0.38% 0.25% 0.51% Sept 2010 0.55% 0.15% 0.51% 107 0.16% 0.19% 0.27% 0.38% 0.24% 0.50 Oct 2010 0.55% 0.15% 0.51% 88 0.13% 0.17% 0.23% 0.38% 0.23% 0.48 Nov 2010 0.53% 0.15% 0.49% 84 0.18% 0.21% 0.28% 0.50% 0.23% 0.45 Dec 2010 0.57% 0.14% 0.52% 265 0.15% 0.19% 0.30% 0.63% 0.23% 0.46 Jan 2011 0.51% 0.14% 0.43% 206 0.16% 0.18% 0.28% 0.63% 0.24% 0.54% Feb 2011 0.55% 0.17% 0.46% 210 0.15% 0.17% 0.31% 0.63% 0.23% 0.51 Mar 2011 0.54% 0.17% 0.45% 218 0.05% 0.13% 0.26% 0.75% 0.23% 0.50% Apr 2011 0.59% 0.17% 0.48% 192 0.05% 0.10% 0.28% 0.63% 0.20% 0.59% May 2011 0.48% 0.17% 0.41% 156 0.06% 0.12% 0.20% 0.50% 0.16% 0.41 June 2011 0.53% 0.00% 0.35% 126 0.03% 0.10% 0.20% 0.38% 0.15% 0.45% FY 11/12 July 2011 0.53% 0.00% 0.35% 112 0.07% 0.12% 0.15% 0.20% 0.14% 0.38% August 2011 0.60% 0.00% 0.38% 102 0.02% 0.05% 0.10% 0.13% 0.16% 0.41% Sept 2011 0.58% 0.03% 0.39% 124 0.02% 0.06% 0.09% 0.13% 0.14% 0.38 Oct 2011 0.53% 0.03% 0.35% 117 0.01% 0.06% 0.12% 0.25% 0.15% 0.39 Nov 2011 0.52% 0.03% 0.37% 94 0.03% 0.07% 0.10% 0.25% 0.14% 0.40 Dec 2011 0.48% 0.03% 0.35% 86 0.02% 0.06% 0.11% 0.13% 0.14% 0.39 Jan 2012 0.45% 0.03% 0.34% 74 0.05% 0.08% 0.11% 0.25% 0.14% 0.39 Feb 2012 0.49% 0.05% 0.36% 72 0.12% 0.15% 0.17% 0.25% 0.17% 0.39% Mar 2012 0.44% 0.05% 0.34% 74 0.08% 0.14% 0.19% 0.25% 0.18% 0.38% Apr 2012 0.44% 0.09% 0.35% 61 0.10% 0.15% 0.19% 0.25% 0.20% 0.37% May 2012 0.43% 0.09% 0.34% 62 0.09% 0.14% 0.19% 0.25% 0.19% 0.36% June 2012 0.38% 0.08% 0.29% 47 0.10% 0.15% 0.21% 0.25% 0.21% 0.36% FY 12/13 July 2012 0.41% 0.08% 0.31% 112 0.11% 0.15% 0.18% 0.22% 0.22% 0.36% August 2012 0.41% 0.08% 0.29% 31 0.11% 0.14% 0.20% 0.25% 0.20% 0.38% Sept 2012 0.43% 0.09% 0.33% 34 0.11% 0.14% 0.18% 0.25% 0.20% 0.35 Oct 2012 0.47% 0.10% 0.36% 22 0.13% 0.16% 0.18% 0.25% 0.19% 0.34% Nov 2012 0.48% 0.10% 0.36% 161 0.10% 0.15% 0.18% 0.25% 0.20% 0.32% Dec 2012 0.47% 0.10% 0.36% 137 0.08% 0.12% 0.16% 0.13% 0.20% 0.33% Jan 2013 0.44% 0.10% 0.34% 111 0.08% 0.11% 0.14% 0.25% 0.16% 0.30% Feb 2013 0.37% 0.10% 0.29% 105 0.13% 0.14% 0.15% 0.25% 0.17% 0.29% Mar 2013 0.39% 0.09% 0.30% 123 0.08% 0.11% 0.15% 0.25% 0.15% 0.29% Apr 2013 0.31% 0.08% 0.25% 186 0.05% 0.08% 0.14% 0.13% 0.12% 0.26% May 2013 0.30% 0.06% 0.23% 175 0.05% 0.08% 0.14% 0.25% 0.10% 0.25 June 2013 0.30% 0.07% 0.23% 212 0.05% 0.09% 0.16% 0.38% 0.10% 0.24% FY 13/14 July 2013 0.28% 0.07% 0.21% 336 0.03% 0.07% 0.12% 0.25% 0.11% 0.27% August 20131 0.28% 0.06% 0.21% 303 0.03% 0.06% 0.07% 0.14% 0.09% 0.27% Sept 2013 0.30% 0.07% 0.23% 321 0.01% 0.04% 0.01% 0.25% 0.08% 0.26 Oct 2013 0.48% 0.06% 0.31% 427 0.05% 0.08% 0.16% 0.25% 0.11% 0.27 MA 00 N co T L E f > 0 I I I i I co T L 0 - \ U co T \ L \ ai \ Q \ ''(^^ VJ \ V! \ t rr C \ O \ co \ T N ! 0) 1 7 Q - f' l t J M i r d� 5v T N / L / O O ^O U c� M t� U° N o 0 0 �' 0 0 0 0 d i CD CD CD m N O CO LO U M 6 6 O O O O O 00 N CITY MEETING DATE: January 21, 2014 ITEM TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED NOVEMBER 30, 2013 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 2 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: • Revenue and expenditure reports are submitted monthly to City Council for review. • The reports summarize year -to -date revenues and expenditures of the City. FISCAL IMPACT: None. BACKGROUND /ANALYSIS: The Statements of Revenues and Expenditures for the City are submitted to the City Council monthly to review, receive, and file. The November 30, 2013 Statements of Revenues and Expenditures are attached (Attachments 1 and 2, respectively). Revenues received for all funds through November 30, 2013, are at approximately $15.1 million or 10.4 percent of the budgeted amount of $ 144.5 million. Revenues are not received uniformly throughout the fiscal year, which accounts for the low percentage for the first five months of the fiscal year. This is the reason why the City maintains a cash -flow reserve as part of its overall reserves; the cash - flow reserve covers City expenses until a bulk of the municipal revenues are paid to the City. The cash -flow reserve is then replenished. For example, the bulk of property taxes are received in January and June each year and transient occupancy M11 tax receipts increase during the peak season. It should be noted, however, that licenses and permits are slightly up reflecting the increase in community development activity. Expenditures for all funds are at 12.7 percent of their budgeted amounts. Due to timing differences in billing from various vendors, the expenditures are also significantly below the budgeted amounts. ALTERNATIVES: None. Report prepared by: Robbeyn Bird, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1. Revenue Reports for November 30, 2013 2. Expenditure Reports for November 30, 2013 KI ATTACHMENT 1 CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2013 - 11/30/2013 FUNDS ADJUSTED BUDGET RECEIVED REMAINING BUDGET % RECEIVED General $34,471,399.00 $8,060,309.02 $26,411,089.98 23.40% Library 2,006,000.00 (647.53) 2,006,647.53 0.00% Gas Tax Revenue 1,293,700.00 342,394.65 951,305.35 26.50% Federal Assistance 144,000.00 0.00 144,000.00 0.00% JAG Grant 12,542.00 0.00 12,542.00 0.00% Slesf (Cops) Revenue 145,390.00 41,646.03 103,743.97 28.60% Indian Gaming 0.00 0.00 0.00 0.00% Lighting & Landscaping 960,000.00 17,273.42 942,726.58 1.80% RCTC 0.00 0.00 0.00 0.00% Development Funding 0.00 0.00 0.00 0.00% Crime Violent Task Force 18,900.00 16,586.46 2,313.54 87.80% Asset Forfeiture 0.00 (3.73) 3.73 0.00% AB 939 3,000.00 (352.44) 3,352.44 - 11.70% Quimby 20,000.00 (3,403.23) 23,403.23 - 17.00% TUMF 0.00 (3.03) 3.03 0.00% Infrastructure 0.00 (9.52) 9.52 0.00% Proposition 1 B 0.00 0.00 0.00 0.00% South Coast Air Quality 40,500.00 11,989.02 28,510.98 29.60% CMAQ /ISTEA 0.00 0.00 0.00 0.00% Transportation 367,700.00 449,625.82 (81,925.82) 122.30% Parks & Recreation 90,000.00 385,080.00 (295,080.00) 427.90% Civic Center 90,000.00 118,741.71 (28,741.71) 131.90% Library Development 30,000.00 64,621.00 (34,621.00) 215.40% Community Center 11,400.00 23,683.00 (12,283.00) 207.70% Street Facility 17,200.00 20,280.86 (3,080.86) 117.90% Park Facility 2,200.00 7,581.58 (5,381.58) 344.60% Fire Protection Facility 38,000.00 56,083.20 (18,083.20) 147.60% Arts In Public Places 56,500.00 45,985.68 10,514.32 81.40% Interest Allocation 0.00 51,789.00 (51,789.00) 0.00% Capital Improvement 76,708,132.00 3,581,530.51 73,126,601.49 4.70% Equipment Replacement 597,500.00 400.18 597,099.82 0.10% Information Technology 445,500.00 (530.47) 446,030.47 -0.10% Park Equipment & Facility 503,500.00 (460.18) 503,960.18 -0.10% SilverRock Golf 4,108,300.00 720,840.40 3,387,459.60 17.50% SilverRock Golf Reserve 68,500.00 (180.11) 68,680.11 -0.30% La Quinta Public Safety Officer 2,100.00 (12.04) 2,112.04 -0.60% Supplemental Pension Savings Plan 0.00 (72.40) 72.40 0.00% Measure "A" 693,500.00 106,545.78 586,954.22 15.40% La Quinta Financing Authority 678,400.00 590,045.21 88,354.79 87.00% Successor Agency 19,902,600.00 7,115.20 19,895,484.80 0.00% Successor Agency to RDA Project Area No. 1 0.00 9,019.67 (9,019.67) 0.00% Successor Agency to RDA Project Area No. 2 0.00 1,267.21 (1,267.21) 0.00% La Quinta Housing Authority 1 004 70000 355 949.01 648 750.99 35.40% Total $144,531,18.00 $15 080 708.94 $129,450,454.06 10.40% KYA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Non -RDA Property tax Statutory Tax - LQ Statutory Tax - Riverside Cnty Sales Tax Sales Tax Reimbursement Document Transfer Tax Transient Occupancy Tax Transient Occupancy Tax - Mitigation Measures Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Mechanical Permits Electrical Permits Garage Sale Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Finance TOT STVR Reg Fee Comm Dev - Plan Check Comm Dev Lease Revenue SMIP Administration Fees Comm Dev Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines & Assessments Federal Govt Grants County of Riverside Grant State of California Grant Fire Services Credit - Capital (10150003375010) Fire Services Credit - Oper (10150003375000) CVWD CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue AB939 SB 1186 Mitigation Measures Rental income Advertising Coop Cash Over /(Short) TOTAL MISCELLANEOUS TRANSFER IN TOTAL GENERAL FUND 07/01/2013 - 11/30/2013 ADJUSTED 49,874.79 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 2,500,000.00 2,122,874.57 377,125.43 84.910% 3,855,000.00 297,509.77 3,557,490.23 7.720% 300,000.00 0.00 300,000.00 0.000% 100,000.00 0.00 100,000.00 0.000% 70,000.00 0.00 70,000.00 0.000% 6,050,400.00 1,197,838.86 4,852,561.14 19.800% 2,077,600.00 0.00 2,077,600.00 0.000% 460,000.00 116,778.45 343,221.55 25.390% 5,300,000.00 732,580.72 4,567,419.28 13.820% 365,000.00 328,388.32 36,611.68 89.970% 1,541,500.00 344,818.12 1,196,681.88 22.370% 22,619,500.00 5,140,788.81 17,478,711.19 22.730% 301,000.00 129,484.20 171,515.80 43.020% 25,000.00 8,037.50 16,962.50 32.150% 221,000.00 95,468.36 125,531.64 43.200% 32,700.00 23,283.86 9,416.14 71.200% 34,300.00 29,109.19 5,190.81 84.870% 33,000.00 21,204.09 11,795.91 64.250% 16,000.00 5,410.00 10,590.00 33.810% 206,900.00 72,932.38 133,967.62 35.250% 869,900.00 384,929.58 484,970.42 44.250% 400.00 302.35 97.65 75.590% 405,700.00 65,427.59 340,272.41 16.130% 200.00 60.00 140.00 30.000% 0.00 9,150.00 (9,150.00) 0.000% 220,800.00 166,595.41 54,204.59 75.450% 73,100.00 36,059.98 37,040.02 49.330% 200.00 101.35 98.65 50.680% 383,300.00 66,971.13 316,328.87 17.470% 196,600.00 212,181.00 (15,581.00) 107.930% 1,280,300.00 556,848.81 723,451.19 43.490% 3,157,300.00 18,845.57 3,138,454.43 0.600% 0.00 13,481.15 (13,481.15) 0.000% 0.00 11,880.00 (11,880.00) 0.000% 0.00 25,430.66 (25,430.66) 0.000% 27,900.00 0.00 27,900.00 0.000% 0.00 0.00 0.00 0.000% 52,727.00 28,565.68 24,161.32 54.180% 0.00 0.00 0.00 0.000% 5,451,500.00 1,113,816.09 4,337,683.91 20.430% 16,800.00 4,200.00 12,600.00 25.000% 253,000.00 260,443.02 (7,443.02) 102.940% 8,959,227.00 1,476,662.17 7,482,564.83 16.480% 411,200.00 393,751.70 17,448.30 95.760% 23,900.00 49,874.79 (25,974.79) 208.680% 91,500.00 23,463.75 68,036.25 25.640% 0.00 1,226.40 (1,226.40) 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 12,800.00 1,050.00 11,750.00 8.200% 100.00 (3.97) 103.97 - 3.970% 128,300.00 75,610.97 52,689.03 58.930% 202,972.00 31,716.98 171,255.02 15.630% 34,471,399.00 8,060,309.02 26,411,089.98 23.380% 33 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY County of Riverside Contributions Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Section 2103 Traffic Congestion Relief Interest TOTAL GAS TAX FEDERAL ASSISTANCE REVENUE: CDBG Grant FEMA Interest TOTAL FEDERAL ASSISTANCE JAG GRANT Grant Revenue Interest TOTAL JAG GRANT SLESF(COPS)REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF (COPS) LIGHTING & LANDSCAPING REVENUE: Assessment Developer Interest TOTAL LIGHTING & LANDSCAPING 07/01/2013 - 11/30/2013 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 2,000,000.00 0.00 2,000,000.00 0.000% 0.00 0.00 0.00 0.000% 6,000.00 (647.53) 6,647.53 - 10.790% 2,006,000.00 (647.53) 2,006,647.53 - 0.030% 207,500.00 50,910.07 156,589.93 24.530% 142,300.00 37,412.95 104,887.05 26.290% 309,000.00 86,441.13 222,558.87 27.970% 6,000.00 0.00 6,000.00 0.000% 628,700.00 167,648.10 461,051.90 26.670% 0.00 0.00 0.00 0.000% 200.00 (17.60) 217.60 - 8.800% 1,293,700.00 342,394.65 951,305.35 26.470% 144,000.00 0.00 144,000.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 144,000.00 0.00 144,000.00 0.000% 12,542.00 0.00 12,542.00 0.000% 0.00 0.00 0.00 0.000% 12,542.00 0.00 12,542.00 0.000% 145,290.00 41,666.66 103,623.34 28.680% 100.00 (20.63) 120.63 - 20.630% 145,390.00 41,646.03 103,743.97 28.640% 960,000.00 17,273.42 942,726.58 1.800% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 960,000.00 17,273.42 942,726.58 1.800% 34 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CRIME VIOLENT TASK FORCE Member Contributions - Carryover Grant revenue - JABG CLET Line Interest TOTAL CRIME VIOLENT TASK FORCE ASSET FORFEITURE Interest State Adjudicated Federal Adjudicated TOTAL ASSET FORFEITURE AB 939 REVENUE: AB 939 Fees Interest Transfer In TOTAL AB 939 QUIMBY REVENUE: Quimby Fees Donations Interest TOTAL QUIMBY TUMF Interest Transfer In TOTAL TUMP INFRASTRUCTURE REVENUE: Utility refund Interest Transfer in TOTAL INFRASTRUCTURE SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution MSRC Funding Street Sweeping Grant Interest TOTAL SCAQ TRANSPORTATION Developer fees Interest Donations Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest Transfer in TOTAL PARKS & RECREATION 07/01/2013 - 11/30/2013 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 15,000.00 15,815.75 (815.75) 105.440% 0.00 0.00 0.00 0.000% 3,400.00 839.75 2,560.25 24.700% 500.00 (69.04) 569.04 - 13.810% 18,900.00 16,586.46 2,313.54 87.760% 0.00 (3.73) 3.73 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 (3.73) 3.73 0.000% 0.00 0.00 0.00 0.000% 3,000.00 (352.44) 3,352.44 - 11.750% 0.00 0.00 0.00 0.000% 3,000.00 (352.44) 3,352.44 - 11.750% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 20,000.00 (3,403.23) 23,403.23 - 17.020% 20,000.00 (3,403.23) 23,403.23 - 17.020% 0.00 (3.03) 3.03 0.000% 0.00 0.00 0.00 0.000% 0.00 (3.03) 3.03 0.000% 0.00 0.00 0.00 0.000% 0.00 (9.52) 9.52 0.000% 0.00 0.00 0.00 0.000% 0.00 (9.52) 9.52 0.000% 40,200.00 12,026.64 28,173.36 29.920% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 300.00 (37.62) 337.62 - 12.540% 40,500.00 11,989.02 28,510.98 29.600% 360,000.00 450,420.56 (90,420.56) 125.120% 7,700.00 (794.74) 8,494.74 - 10.320% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 367,700.00 449,625.82 (81,925.82) 122.280% 90,000.00 385,080.00 (295,080.00) 427.870% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 90,000.00 385,080.00 (295,080.00) 427.870% W CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CIVIC CENTER Developer fees Interest Transfer in TOTAL CIVIC CENTER LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest Transfer In TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developer fees Interest TOTAL FIRE PROTECTION FACILITY ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places Arts in Public Places Credits Applied Insurance Recoveries Donations Interest TOTAL ARTS IN PUBLIC PLACES INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION 07/01/2013 - 11/30/2013 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 90,000.00 118,741.71 (28,741.71) 131.940% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 90,000.00 118,741.71 (28,741.71) 131.940% 30,000.00 64,621.00 (34,621.00) 215.400% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 30,000.00 64,621.00 (34,621.00) 215.400% 6,900.00 24,182.00 (17,282.00) 350.460% 4,500.00 (499.00) 4,999.00 - 11.090% 11,400.00 23,683.00 (12,283.00) 207.750% 15,000.00 18,628.94 (3,628.94) 124.190% 0.00 0.00 0.00 0.000% 2,200.00 1,651.92 548.08 75.090% 17,200.00 20,280.86 (3,080.86) 117.910% 2,200.00 7,582.00 (5,382.00) 344.640% 0.00 (0.42) 0.42 0.000% 2,200.00 7,581.58 (5,381.58) 344.620% 38,000.00 56,083.20 (18,083.20) 147.590% 0.00 0.00 0.00 0.000% 38,000.00 56,083.20 (18,083.20) 147.590% 50,000.00 43,315.59 6,684.41 86.630% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 3,000.00 3,000.00 0.00 100.000% 3,500.00 (329.91) 3,829.91 - 9.430% 56,500.00 45,985.68 10,514.32 81.390% 0.00 51,789.00 (51,789.00) 0.000% 0.00 0.00 0.00 0.000% 0.00 51,789.00 (51,789.00) 0.000% KI:i EQUIPMENT REPLACEMENT FUND: 07/01/2013 - 11/30/2013 2,407,654.81 19.990% 162,500.00 CITY OF LA QUINTA ADJUSTED 0.00 REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED CAPITAL IMPROVEMENT FUND: 0.00 0.00 0.00 0.000% CVAG 2,394,354.00 46,944.46 2,347,409.54 1.960% CVWD 0.00 0.00 0.00 0.000% County of Riverside 0.00 0.00 0.00 0.000% Surface Transportation Funding 15,218,950.00 1,032,021.59 14,186,928.41 6.780% City of Indio 0.00 0.00 0.00 0.000% LQAF 0.00 0.00 0.00 0.000% IID 22,924.00 0.00 22,924.00 0.000% RCTC 0.00 0.00 0.00 0.000% Vista Dunes Housing LLP 0.00 0.00 0.00 0.000% S13821- Bicycle Path Grant 0.00 0.00 0.00 0.000% State of California 0.00 0.00 0.00 0.000% APP Contribution 0.00 0.00 0.00 0.000% Developer Agreement Funding 394,090.00 0.00 394,090.00 0.000% Litigation Settlements 0.00 0.00 0.00 0.000% Transfers in From Other Funds 58,677,814.00 2,502,564.46 56,175,249.54 4.260% TOTAL CIP REVENUE 76,708,132.00 3,581,530.51 73,126,601.49 4.670% EQUIPMENT REPLACEMENT FUND: 601,545.19 2,407,654.81 19.990% 162,500.00 Equipment Charges 590,200.00 0.00 590,200.00 0.000% Capital Contribution 0.00 0.00 0.00 0.000% Sale of Fixed Asset 0.00 0.00 0.00 0.000% Insurance Recoveries 0.00 1,390.00 (1,390.00) 0.000% Interest 7,300.00 (989.82) 8,289.82 - 13.560% Transfers In 0.00 0.00 0.00 0.000% TOTAL EQUIPMENT REPLACEMENT 597,500.00 400.18 597,099.82 0.070% INFORMATION TECHNOLOGY FUND: Charges for services 444,500.00 0.00 444,500.00 0.000% Capital Contribution 0.00 0.00 0.00 0.000% Sale of Fixed Asset 0.00 0.00 0.00 0.000% Interest 1,000.00 (530.47) 1,530.47 - 53.050% Transfers In 0.00 0.00 0.00 0.000% TOTAL INFORMATION TECHNOLOGY 445,500.00 (530.47) 446,030.47 - 0.120% PARK EQUIPMENT & FACILITY Charges for services 502,500.00 0.00 502,500.00 0.000% Interest 1,000.00 (460.18) 1,460.18 - 46.020% Capital Contributions 0.00 0.00 0.00 0.000% TOTAL PARK EQUIPMENT & FAC 503,500.00 (460.18) 503,960.18 - 0.090% SILVERROCK GOLF Green fees Range fees Resident Card Merchandise Food & Beverage Allocated Interest Income Insurance Recoveries Transfers In TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Interest Transfers In TOTAL SILVERROCK GOLF LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY SUPPLEMENTAL PENSION SAVINGS PLAN Contributions Interest TOTAL SUPPLE PENSION SAVINGS PLAN MEASURE "A" Measure A Sales Tax Interest TOTAL MEASURE "A" 3,009,200.00 601,545.19 2,407,654.81 19.990% 162,500.00 25,568.00 136,932.00 15.730% 130,000.00 42,250.00 87,750.00 32.500% 274,600.00 51,477.21 223,122.79 18.750% 12,000.00 0.00 12,000.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 520,000.00 0.00 520,000.00 0.000% 4,108,300.00 720,840.40 3,387,459.60 17.550% 1,500.00 (180.11) 1,680.11 - 12.010% 67,000.00 0.00 67,000.00 0.000% 68,500.00 (180.11) 68,680.11 - 0.260% 2,000.00 0.00 2,000.00 0.000% 100.00 (12.04) 112.04 - 12.040% 2,100.00 (12.04) 2,112.04 - 0.570% 0.00 0.00 0.00 0.000% 0.00 (72.40) 72.40 0.000% 0.00 (72.40) 72.40 0.000% 693,500.00 106,545.78 586,954.22 15.360% 0.00 0.00 0.00 0.000% 693,500.00 106,545.78 586,954.22 15.360% [c1l ATTACHMENT 2 CITY OF LA QINTA EXPENDITURES -ALL FUNDS FUNDS BUDGET MID -YEAR REQUESTS ADJUSTED BUDGET 07/01/2013 - 11/30/2013 EXPENDITURES ENCUMBERED REMAINING BUDGET PERCENT General $35,826,062.00 $0.00 $35,826,062.00 $10,706,523.65 $100,621.54 $25,018,916.81 29.9% Library 2,297,149 .00 0.00 2,297,149.00 880.35 0.00 2,297,149.00 0.0% Gas Tax 1,293,700.00 0.00 1,293,700.00 0.00 0.00 1,293,700.00 0.0% Federal Assistance 352,645.00 0.00 352,645.00 148,319.32 0.00 204,325.68 42.1 JAG Grant 12,542.00 0.00 12,542.00 0.00 0.00 12,542.00 0.0% Slesf (Cops) Revenue 145,290.00 0.00 145,290.00 31,716.98 0.00 113,573.02 21.8 Indian Gaming 0.00 0.00 0.00 0.00 0.00 0.00 0.0% Lighting & Landscaping 960,000.00 0.00 960,000.00 0.00 0.00 960,000.00 0.0 RCTC 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Development Agreement 0.00 0.00 0.00 0.00 0.00 0.00 0.0% CV Violent Crime Task Force 58,400.00 0.00 58,400.00 13,981.42 0.00 44,418.58 23.9 AB 939 302,590.00 0.00 302,590.00 360.64 2,000.00 300,229.36 0.1 Quimby 8,261,870.00 0.00 8,261,870.00 235,556.84 0.00 8,026,313.16 2.9% TUMF 0.00 0.00 0.00 0.00 0.00 0.00 0.0% Infrastructure 0.00 0.00 0.00 0.00 0.00 0.00 0.0% Proposition 1 B 0.00 0.00 0.00 0.00 0.00 0.00 0.0 South Coast Air Quality 40,200.00 0.00 40,200.00 10,049.12 0.00 30,150.88 25.0 CMAQ 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Transportation (101,022.00) 0.00 (101,022.00) 841,229.33 0.00 (942,251.33) - 832.7% Parks & Recreation 4,400.00 0.00 4,400.00 687.30 0.00 3,712.70 15.6 Civic Center 230,200.00 0.00 230,200.00 4,743.68 0.00 225,456.32 2.1 Library Development 9,500.00 0.00 9,500.00 1,202.78 0.00 8,297.22 12.7% Community Center 1,206,191.00 0.00 1,206,191.00 0.00 0.00 1,206,191.00 0.0% Street Facility 10,000.00 0.00 10,000.00 1,312.61 0.00 8,687.39 13.1 Park Facility 2,200.00 0.00 2,200.00 1,651.92 0.00 548.08 75.1 Fire Protection 3,500.00 0.00 3,500.00 566.11 0.00 2,933.89 16.2% Arts In Public Places 329,700.00 0.00 329,700.00 12,413.20 0.00 317,286.80 3.8 Interest Allocation 0.00 0.00 0.00 0.00 0.00 0.00 0.0% Capital Improvement 76,733,132.00 0.00 76,733,132.00 3,581,530.51 11,080.88 73,140,520.61 4.7% Equipment Replacement 919,873.00 0.00 919,873.00 156,178.82 0.00 763,694.18 17.0% Information Technology 1,394,167.00 0.00 1,394,167.00 403,301.55 5,059.68 985,805.77 28.9% Park Maintenance Facility 599,500.00 0.00 599,500.00 32,268.41 0.00 567,231.59 5.4 SilverRock Golf 4,169,300.00 0.00 4,169,300.00 1,169,282.98 0.00 3,000,017.02 28.0% SilverRock Reserve 20,000.00 0.00 20,000.00 0.00 0.00 20,000.00 0.0% LQ Public Safety Officer 2,000.00 0.00 2,000.00 0.00 0.00 2,000.00 0.0 Supplemental Pension Savings Plan 0.00 0.00 0.00 12,832.86 0.00 (12,832.86) 0.0 Measure "A" 804,000.00 0.00 804,000.00 12,039.05 0.00 791,960.95 1.5% La Quinta Financing Authority 677,400.00 0.00 677,400.00 591,414.75 0.00 85,985.25 87.3 La Quinta Housing Authority 834,977.00 0.00 834,977.00 296,271.26 0.00 538,705.74 35.5 Successor Agency 19,308,200.00 0.00 19,890,300.00 6,683,328.81 0.00 13,206,971.19 33.6% Successor Agency to Project Area No. 1 38,722,663.00 0.00 38,722,663.00 534,321.32 0.00 38,188,341.68 1.4 Successor Agency to Project Area No. 2 4,963,990.00 0.00 4,963,990.00 22,923.98 0.00 4,941,066.02 0.5 Total $200,394,319.00 $0.00 $200,976,419.00 $25,506,889.55 $118,762.10 $175,351,647.70 12.7 38 CITY OF LA QUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07/01/2013 - 11/30/2013 GENERAL GOVERNMENT: (1) (2) MID -YEAR ADJUSTED 11/30/13 REMAINING BUDGET REQUESTS BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE LEGISLATIVE 724,600.00 724,600.00 276,892.55 0.00 447,707.45 38.21 CITY MANAGER'S OFFICE 945,600.00 945,600.00 298,930.87 0.00 646,669.13 31.61 MANAGEMENT SERVICES 678,500.00 678,500.00 239,167.71 0.00 439,332.29 35.25% TOTAL GENERAL GOVERNMENT 2,348,700.00 0.00 2,348,700.00 814,991.13 0.00 1,533,708.87 34.70% CITY CLERK 459,000.00 459,000.00 145,106.22 0.00 313,893.78 31.61 TOTAL CITY CLERK 459,000.00 0.00 459,000.00 145,106.22 0.00 313,893.78 31.61 COMMUNITY SERVICES FINANCE: BUILDING & SAFETY: POLICE: PLANNING: PARKS & RECREATION ADMINISTRATI 976,040.00 976,040.00 367,932.86 0.00 608,107.14 37.70% SENIOR CENTER 385,200.00 385,200.00 124,038.90 0.00 261,161.10 32.20% PARKS & RECREATION PROGRAMS 198,100.00 198,100.00 79,413.39 0.00 118,686.61 40.09% LIBRARY 1,437,200.00 1,437,200.00 40,649.36 0.00 1,396,550.64 2.83% PARK MAINTENANCE 1,515,800.00 1,515,800.00 359,542.64 0.00 1,156,257.36 23.72% MUSEUM 281,300.00 281,300.00 71,719.97 0.00 209,580.03 25.50% ECONOMIC DEVELOPMENT 538,100.00 538,100.00 223,027.19 0.00 315,072.81 41.45% CIVIC CENTER BLDG MAINT 1,233,900.00 1,233,900.00 771,293.95 0.00 462,606.05 62.51 TOTAL COMMUNITY SERVICES 6,565,640.00 0.00 6,565,640.00 2,037,618.26 0.00 4,528,021.74 31.03% FISCAL SERVICES 985,100.00 985,100.00 345,938.49 0.00 639,161.51 35.12% CENTRAL SERVICES 280,000.00 280,000.00 42,567.85 0.00 237,432.15 15.20% TOTAL FINANCE 1,265,100.00 0.00 1,265,100.00 388,506.34 0.00 876,593.66 30.71 FIRE 5,289,359.00 5,289,359.00 1,162,871.59 0.00 4,126,487.41 21.99% TOTAL BUILDING & SAFETY 5,289,359.00 0.00 5,289,359.00 1,162,871.59 0.00 4,126,487.41 21.99% POLICE SERVICES 13,368,659.00 13,368,659.00 2,950,339.63 0.00 10,418,319.37 22.07% TOTAL PUBLIC SAFETY 13,368,659.00 0.00 13,368,659.00 2,950,339.63 0.00 10,418,319.37 22.07% COMM DEV ADMN - ADMIN 668,370.00 668,370.00 249,002.75 0.00 419,367.25 37.26% CURRENT PLANNING 528,700.00 528,700.00 144,248.98 0.00 384,451.02 27.28% BUILDING 791,300.00 791,300.00 281,509.85 0.00 509,790.15 35.58% CODE /ANIMAL 795,600.00 795,600.00 233,804.29 0.00 561,795.71 29.39% EMERGENCY SERVICES 199,200.00 199,200.00 44,435.59 0.00 154,764.41 22.31% TOTAL COMMUNITY DEVELOPMENT 2,983,170.00 0.00 2,983,170.00 953,001.46 0.00 2,030,168.54 31.95% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 492,304.00 492,304.00 163,849.80 25,104.00 303,350.20 33.28% DEVELOPMENT & TRAFFIC 571,100.00 571,100.00 189,225.69 0.00 381,874.31 33.13% MAINT /OPERATIONS - STREETS 1,312,508.00 1,312,508.00 359,271.49 0.00 953,236.51 27.37% MAINT /OPERATIONS - LTG /LANDSCAP 1,616,731.00 1,616,731.00 501,895.29 0.00 1,114,835.71 31.04% CONSTRUCTION MANAGEMENT 1,121,570.00 1,121,570.00 411,835.67 75,517.54 634,216.79 36.72% TOTAL PUBLIC WORKS 5,114,213.00 0.00 5,114,213.00 1,626,077.94 100,621.54 3,387,513.52 31.80% TRANSFERS OUT 3,914,929.00 3,914,929.00 664,873.77 0.00 3,250,055.23 16.98% GENERAL FUND REIMBURSEMENTS (5,482,708.00) (5,482,708.00) (36,862.69) 0.00 (5,445,845.31) 0.67% NET GENERAL FUND EXPENDITURES 35,826,062.00 0.00 35,826,062.00 10,706,523.65 100,621.54 25,018,916.81 29.88% KRl CITY OF LA QUINTA OTHER CITY FUNDS MID -YEAR ADJUSTED 11/30/13 REMAINING EXPENDITURE SUMMARY BUDGET REQUESTS BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE LIBRARY FUND INTEREST ADVANCE 0.00 0.00 0.00 0.00 0.00 0.00% OTHER SERVICES 0.00 0.00 0.00 0.00 0.00 0.00% REIMBURSE GENERAL FUND 1,718,500.00 1,718,500.00 0.00 0.00 1,718,500.00 0.00% TRANSFER OUT 578,649.00 578,649.00 880.35 0.00 578,649.00 0.00% TOTAL LIBRARY FUND 2,297,149.00 0.00 2,297,149.00 880.35 0.00 2,297,149.00 0.00% GAS TAX CONTRACT SERVICES 0.00 0.00 0.00 0.00 0.00 0.00% REIMBURSE GENERAL FUND 1,293,700.00 1,293,700.00 0.00 0.00 1,293,700.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00 0.00% TOTAL GAS TAX FUND 1,293,700.00 0.00 1,293,700.00 0.00 0.00 1,293,700.00 0.00% FEDERAL ASSISTANCE FUND: TRANSFER OUT 352,645.00 352,645.00 148,319.32 204,325.68 42.06% TOTAL FEDERAL ASSISTANCE FUND 352,645.00 0.00 352,645.00 148,319.32 0.00 204,325.68 42.06% JAG GRANT TRANSFER OUT TOTAL JAG GRANT 12,542.00 12,542.00 0.00 0.00 12,542.00 0.00 SLESF(COPS) TRANSFER OUT TOTAL SLESF (COPS) FUND 145,290.00 0.00 145,290.00 31,716.98 0.00 113,573.02 21.83% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 960,000.00 960,000.00 0.00 0.00 960,000.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00 0.00% TOTAL LTG /LANDSCAPING FUND 960,000.00 0.00 960,000.00 0.00 0.00 960,000.00 0.00% CRIME VIOLENT TASK FORCE OPERATING EXPENSES 58,400.00 58,400.00 13,981.42 0.00 44,418.58 23.94% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00 0.00% TOTAL CRIME VIOLENT TASK FORCE 58,400.00 0.00 58,400.00 13,981.42 0.00 44,418.58 23.94% AB 939 OPERATING EXPENSES 29,500.00 29,500.00 360.64 2,000.00 27,139.36 1.22% REIMBURSE GENERAL FUND 73,600.00 73,600.00 0.00 0.00 73,600.00 0.00% TRANSFER OUT 199,490.00 199,490.00 0.00 0.00 199,490.00 0.00% TOTAL AB 939 302,590.00 0.00 302,590.00 360.64 2,000.00 300,229.36 0.12 QUIMBY FUND CONTRACT SERVICES 0.00 0.00 0.00 0.00 0.00 0.00% OPERATING SUPPLIES 0.00 0.00 0.00 0.00 0.00 0.00% REIMBURSE DEVELOPER FEES 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 8,261,870.00 8,261,870.00 235,556.84 0.00 8,026,313.16 2.85% TOTAL QUIMBY 8,261,870.00 0.00 8,261,870.00 235,556.84 0.00 8,026,313.16 2.85% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 40,200.00 40,200.00 10,049.12 0.00 30,150.88 25.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00 0.00% TOTAL SOUTH COAST AIR QUALITY 40,200.00 0.00 40,200.00 10,049.12 0.00 30,150.88 25.00% I[$] CITY OF LA QUINTA OTHER CITY FUNDS MID -YEAR ADJUSTED 4/13/2297 4,400.00 REMAINING 4,400.00 EXPENDITURE SUMMARY BUDGET REQUESTS BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE TRANSPORTATION 0.00 0.00 0.00 0.00 0.00% 0.00% PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00 0.00% INTEREST ON ADVANCE 9,300.00 9,300.00 8,798.55 0.00 501.45 94.61 CONTRIBUTION 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT (110,322.00) (110,322.00) 832,430.78 0.00 (942,752.78) - 754.55% 28,800.00 TOTAL TRANSPORTATION (101,022.00) 0.00 (101,022.00) 841,229.33 0.00 (942,251.33) - 832.72% PARKS & RECREATION PROJECT EXPENDITURES 75,884,724.00 INTEREST ON ADVANCE 3,544,667.82 4,400.00 72,328,975.30 4,400.00 687.30 0.00 3,712.70 15.62% TRANSFER OUT 811,545.31 4.34% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% 0.00% TOTAL PARKS & RECREATION 4,400.00 0.00 4,400.00 687.30 0.00 3,712.70 15.62% CIVIC CENTER OPERATING EXPENSES 307,600.00 307,600.00 SERVICES 0.00 0.00 24.74% 0.00 0.00 0.00 0.00 0.00% INTEREST ON ADVANCE 0.00% 28,800.00 118,100.00 28,800.00 4,743.68 0.00 24,056.32 16.47% REIMBURSE GENERAL FUND 322,473.00 201,400.00 51,219.05 201,400.00 0.00 0.00 201,400.00 0.00% TRANSFER OUT 156,178.82 0.00 763,694.18 0.00 0.00 0.00 0.00 0.00% TOTAL CIVIC CENTER 230,200.00 0.00 230,200.00 4,743.68 0.00 225,456.32 2.06 LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00 0.00% INTEREST ON ADVANCE 9,500.00 9,500.00 1,202.78 0.00 8,297.22 12.66% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00 0.00% TOTAL LIBRARY DEVELOPMENT 9,500.00 0.00 9,500.00 1,202.78 0.00 8,297.22 12.66% COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 1,206,191.00 1,206,191.00 0.00 0.00 1,206,191.00 0.00% TOTAL COMMUNITY CENTER 1,206,191.00 0.00 1,206,191.00 0.00 0.00 1,206,191.00 0.00% STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00 0.00% INTEREST ON ADVANCE 10,000.00 10,000.00 1,312.61 0.00 8,687.39 13.13% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00 0.00% TOTAL STREET FACILITY 10,000.00 0.00 10,000.00 1,312.61 0.00 8,687.39 13.13% PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 2,200.00 2,200.00 1,651.92 0.00 548.08 75.09% TOTAL PARK FACILITY 2,200.00 0.00 2,200.00 1,651.92 0.00 548.08 75.09% FIRE PROTECTION INTEREST ON ADVANCE 3,500.00 3,500.00 566.11 0.00 2,933.89 16.17% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00 0.00% TOTAL FIRE PROTECTION DIF 3,500.00 0.00 3,500.00 566.11 0.00 2,933.89 16.17% ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES -APP 20,000.00 20,000.00 4,045.00 0.00 15,955.00 20.23% OPERATING EXPENSES -APP 4,700.00 4,700.00 368.20 0.00 4,331.80 7.83% ART PURCHASES 105,000.00 105,000.00 8,000.00 0.00 97,000.00 7.62% TRANSFER OUT 200,000.00 200,000.00 0.00 0.00 200,000.00 0.00% TOTAL ART IN PUBLIC PLACES 329,700.00 0.00 329,700.00 12,413.20 0.00 317,286.80 3.76 INTEREST ALLOCATION FUND TRANSFER OUT 0.00 0.00 0.00 0.00 0.00 0.00% TOTAL INT ALLOC FUND 0.00 0.00 0.00 0.00 0.00 0.00 0.00% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 75,884,724.00 75,884,724.00 3,544,667.82 11,080.88 72,328,975.30 4.67% PROJECT REIMBURSEMENTS TO GEN FUND 848,408.00 848,408.00 36,862.69 0.00 811,545.31 4.34% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00 0.00% TOTAL CAPITAL IMPROVEMENT 76,733,132.00 0.00 76,733,132.00 3,581,530.51 11,080.88 73,140,520.61 4.67% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 307,600.00 307,600.00 76,102.17 0.00 231,497.83 24.74% DEPRECIATION EXPENSES 171,700.00 171,700.00 0.00 0.00 171,700.00 0.00% CAPITAL PURCHASES 118,100.00 118,100.00 28,857.60 0.00 89,242.40 24.43% TRANSFER OUT 322,473.00 322,473.00 51,219.05 0.00 271,253.95 15.88% TOTAL EQUIPMENT REPLACEMENT FUND 919,873.00 0.00 919,873.00 156,178.82 0.00 763,694.18 16.98% «i CITY OF LA QUINTA OTHER CITY FUNDS MID -YEAR ADJUSTED 1/30/2306 REMAINING EXPENDITURE SUMMARY BUDGET REQUESTS BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 384,482.00 384,482.00 196,458.28 0.00 188,023.72 51.10% DEPRECIATION EXPENSES 97,800.00 97,800.00 0.00 0.00 97,800.00 0.00% CAPITAL PURCHASES 911,885.00 911,885.00 206,843.27 5,059.68 699,982.05 22.68% TOTAL INFORMATION TECHNOLOGY 1,394,167.00 0.00 1,394,167.00 403,301.55 5,059.68 985,805.77 28.93% PARK MAINTENANCE FACILITY OPERATING EXPENSES 97,000.00 97,000.00 32,268.41 0.00 64,731.59 33.27% DEPRECIATION EXPENSES 502,500.00 502,500.00 0.00 0.00 502,500.00 0.00% CAPITAL PURCHASES 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00 0.00% TOTAL PARK MAINTENANCE FAC 599,500.00 0.00 599,500.00 32,268.41 0.00 567,231.59 5.38 SILVERROCK GOLF OPERATING EXPENSES 4,102,300.00 4,102,300.00 1,169,282.98 0.00 2,933,017.02 28.50% TRANSFER OUT 67,000.00 67,000.00 0.00 0.00 67,000.00 0.00% TOTAL SILVERROCK GOLF 4,169,300.00 0.00 4,169,300.00 1,169,282.98 0.00 3,000,017.02 28.05% SILVERROCK GOLF RESERVE TRANSFER OUT 20,000.00 20,000.00 0.00 0.00 20,000.00 0.00% TOTAL SILVERROCK GOLF RESERVE 20,000.00 0.00 20,000.00 0.00 0.00 20,000.00 0.00% LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL L Q PUBLIC SAFETY 2,000.00 2,000.00 0.00 0.00 2,000.00 0.00 MEASURE "A" REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 804,000.00 804,000.00 12,039.05 0.00 791,960.95 1.50% TOTAL MEASURE "A" 804,000.00 0.00 804,000.00 12,039.05 0.00 791,960.95 0.01 EPA 43 CITY MEETING DATE: January 21, 2014 ITEM TITLE: APPROVE AMENDMENT NO. 2 TO THE DESERT SANDS UNIFIED SCHOOL DISTRICT JOINT USE LEASE AGREEMENT FOR LIGHTING AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve Amendment No. 2 to the Joint Use Lease Agreement with Desert Sands Unified School District and authorize the City Manager to execute an Amendment. EXECUTIVE SUMMARY: • The Joint Use Lease Agreement with Desert Sands Unified School District ( DSUSD) provides La Quinta sports associations the use of the La Quinta Sports Complex for baseball, softball, and football. Over 1,000 youth play sports at the facility each year. The Sports Complex is owned by DSUSD and is one of their school properties. • The Sports Complex is not fully utilized due to limited lighting on the north side of the facility. • Amendment No. 2 to the Joint Use Lease Agreement (Attachment 1) is for the Sports Complex Lighting Expansion project, scheduled for installation this summer. This project improves the efficiency of the existing lighting system and adds 11 sports field light poles to increase the available field use in the evenings. • It is necessary to amend the Joint Use Lease with the school district to allow the City to make these improvements on school property. FISCAL IMPACT: None for this action. This Capital Improvement Program has been budgeted and approved by the City using Quimby Funds estimated at $888,875. The work will be bid out this spring and this project will come back to the City Council for approval of a contract to complete the work. 44 BACKGROUND /ANALYSIS: The La Quinta Sports Complex was built in 1988 and is owned by DSUSD. This facility is scheduled for after - school activities and maintained by the City under a Joint Use Lease Agreement. The Sports Complex Lighting Expansion project is part of the La Quinta Sports Complex Master Plan developed to address the needs of youth sports in the community. In 2012, the City Council approved the La Quinta Sports Complex lighting project within the Capital Improvement Program. In 2013, the City Council approved a Professional Services Agreement with Prest Vuksic Architects to complete the Plans, Specifications, and Engineer's estimates to renovate the existing sports lighting and expand the lighting to the north (Attachment 2). Construction is expected to be completed this August. At the October 8, 2013 Planning Commission meeting, the Commission approved the Conditional Use Permit to allow for the renovation of the existing lights and expansion of the lighting to the north end of the facility with use conditions. Adjacent residents were notified about the plans to add the lighting prior to the meeting, comments were taken at the Planning Commission and the Commission approved the Conditional Use Permit unanimously. The new lighting, located on the north side of the facility will restrict use to no later than 8:00 p.m. for the football field and 9:00 p.m. for the baseball /softball fields to respond to the public comment. ALTERNATIVES: As the amendment has been approved by the DSUSD Board of Education and supported by both the La Quinta Youth Sports Association and the Palm Desert La Quinta Football League, staff has no alternatives. Report prepared by: Edie Hylton, Community Services Director Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1. Amendment No. 2 to Joint Use Lease Agreement with DSUSD 2. Sports Lighting Plan «7 ATTACHMENT 1 AMENDMENT NO. 2 TO DESERT SANDS UNIFIED SCHOOL DISTRICT LA QUINTA JOINT -USE LEASE (SPORTS COMPLEX) This AMENDMENT NO. 2 ( "Amendment ") is to the certain lease entitled "Desert Sands Unified School District La Quinta Joint -Use Lease (Sports Complex)" (the "Lease ") is made and entered into this day of , 2013, by and between the Desert Sands Unified School District ( "Lessor ") and the City of La Quinta, a municipal corporation of the State of California ( "Lessee "). RECITALS WHEREAS, Lessee and the Lessor entered into the Lease on or about November 3, 1987, for the joint use of certain premises (the "Premises ") owned by Lessor which a sports complex is located (the "Sports Complex ") as more particularly described in Exhibit "A" to the Lease; and WHEREAS, the parties hereto mutually desire to make improvements to and renovate and expand the sports lighting at the Sports Complex to address the recreational needs of the community; and WHEREAS, the parties further mutually desire to amend the Lease to make certain additional administrative amendments to the Lease. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants, promises and agreements set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. Incorporation of Recitals. The foregoing Recitals are true and correct and are hereby incorporated by this reference as though set forth in full and are expressly made a part of this Amendment. 2. Renovation and Expansion of the Sports Complex Lighting. The parties desire to renovate the existing sports field lighting at the Sports Complex to improve the use of the fields. The improvements will add 11 additional light poles on the north side of the Sports Complex to light two baseball fields and one multipurpose field as depicted in Attachment 2 attached hereto and expressly made a part of this Amendment by this reference. A. Lessee shall be responsible for the following: 1). Lessee, employing and utilizing competent professionals, shall develop an updated sports lighting plan for the Complex which shall, to the greatest extent possible, identify needed improvements to the existing Sports Complex which shall not adversely affect the functioning of the adjacent schools. The plan shall comply with the Division of the State Architect (DSA) guidelines and have an approval stamp prior to any construction. The plan shall also be approved by Lessor in writing prior to the commencement of any construction. If, in the sole and absolute 46 discretion of the Lessee, the requirements imposed by the DSA render the project too expensive, the Lessee shall have the right not to proceed with the subject improvements. In such case, the Lessor or Lessee shall request the DSA to void or cancel the DSA application number assigned to the project. The Lessee shall pay all costs associated with voiding or cancelling the DSA application number assigned to the project. 2). Lessee shall be responsible for all expenses associated with the sports lighting renovation and expansion of the Sports Complex, all of which shall be included in the updated sports lighting plan approved by Lessor and Lessee. Such plans shall be prepared pursuant to the Updated Master Plan designed for the Sports Complex and shall provide for the first class quality construction, to the satisfaction of Lessor and Lessee, of all amenities proposed for the renovation on the premises. These improvements are intended to mitigate safety issues and provide for an optimal recreational experience for the users utilizing the facility. The improvements include but are not limited to: a. Upgrade the existing lighting and equipment to allow the existing lighting system to be controlled and managed on a field by field basis. The project will expand the lighting system to include one new light pole at the batting cages, six new light poles at baseball field #5 and four new light poles at the small football field, as approved by DSA. b. All costs for lighting upgrades and any other improvement as required by DSA shall be solely borne by the Lessee, subject to the right of the Lessee not to proceed with the improvements if they are too expensive in the opinion of the Lessee. C. Lessee shall pay for all operational costs related to the lighting upgrades and use of facilities. d. Lessee shall be responsible for all bidding and construction, and for meeting the requirements of DSA for full certification of the project. This includes DSA inspection services, special inspections, architect and engineering services and compliance with DSA regulations for achieving full certification upon the completion of the project. The Lessor shall recover from the Lessee any costs that are paid by the Lessor to DSA or any consultants as necessary to comply with DSA requirements upon written receipt of documentation from DSA indicating non - compliance by the Lessee provided that the Lessor has obtained written pre - approval of the costs from the Lessee. The Lessee shall have five working days from the date of notification to respond to any DSA non - compliance item received by the Lessor. If no response or pre - approval is received within five 47 working days, the Lessor has the right to take action to remediate any issues with the DSA related to the project. e. Hours of operation for the newly lighted fields will be no later than 8 p.m. for the multipurpose football field and 9 p.m. for the north baseball field. It is anticipated that younger children will play on these fields and therefore finish earlier than the other fields at the complex. 3. Section 12 of the original Lease shall be replaced in its entirety with the following language: Section 12. Insurance. The Parties agree to provide insurance in accordance with the provisions of this Section. 12.1 Lessee's Insurance Obligation. Without limiting the indemnification provisions provided herein, the Lessee, at its sole expense, shall obtain and keep in force during the term of this Agreement and any extensions thereof, a policy or policies of general liability insurance covering all injuries to persons and damage to property occurring in, upon or about the Premises resulting from any actions or omissions of the Lessee or any use of the Premises by the Lessee or its invitees in accordance with the terms of this Agreement. The policy or policies evidencing such insurance shall name the Lessor and its officials, officers, employees and volunteers as additional insureds, shall provide that same may not be cancelled or amended without thirty (30) days prior notice to Lessor, and shall provide for a combined single limit coverage of bodily injury and property damage in the amount of not less than Two Million Dollars ($2,000,000) per occurrence. Prior to the commencement date of this Agreement, and upon renewal of such policies, the Lessee shall submit to the Lessor a certificate of insurance and additional insured endorsement evidencing that the foregoing policy or policies are in effect. At Lessee's option, Lessee shall be allowed to self- insure the insurance coverage as required above. 12.2 Lessor's Insurance Obligation. Without limiting the indemnification provisions provided herein, the Lessor, at its sole expense, shall obtain and keep in force during the term of this Agreement and any extensions thereof, a policy or policies of general liability insurance covering all injuries to persons and damage to property occurring in, upon or about the Premises resulting from any actions or omissions of the Lessor or any use of the Premises by the Lessor or its invitees in accordance with the terms of this Agreement. The policy or policies evidencing such insurance shall name the Lessee and its officials, officers, and employees as additional insureds, shall provide that same may not be cancelled or amended without thirty (30) days prior notice to Lessor, and shall provide for a combined single limit coverage of bodily injury and property damage in the amount of not less than Two Million Dollars ($2,000,000) per occurrence. Prior to the commencement date of this Agreement, and upon renewal of such policies, the Lessor shall submit to the Lessee a certificate of insurance and additional insured endorsement evidencing that the foregoing policy or policies are in effect. At the Lessor's option, Lessor shall be allowed to self- insure the insurance coverage as required above. 48 I GH ar-111011M III Intel PIQVIADRA I C-101 G111V MOW r� I IWAVAT111124 W.M.711 IME"Mr-11 REZO will IN WITNESS WHEREOF, CITY and DISTRICT each hereby represents that it has read this SECOND AMENDMENT, and hereby executes this SECOND AMENDMENT to be effective as of the day and year first written above. =5 FA AjkM*jlj Susan Maysels City Clerk "CITY" CITY OF LA QUINTA, a municipal corporation Um= "DISTRICT" DESERT SANDS UNIFIED SCHOOL DISTRICT By: 6-rlf�j - Cindy MCIO(niel Its: Assistant Superintendent Business Services 49 ATTACHMENT NO. 1 CONSTRUCTION SCHEDULE Construction is expected to begin on June 14, 2014 and be completed August 31, 2014. Should the construction be delayed for any reason, Lessee will contact the Lessor to outline the changes to the project schedule and agree on the appropriate facility use by both parties. 50 61 ATTACHMENT NO. 2 MAP OF AREA TO BE IMPROVED U ��q uuI =3 r F- _ W V 04 . Q- < x U a�$ c a� W a zo Z c Qx 00 Ocf)v C�z E- a d wig w �o aa0 CITY MEETING DATE: January 21, 2014 ITEM TITLE: DENY CLAIM FOR DAMAGES FILED BY VICTORIA VALENZUELA; DATE OF LOSS — NOVEMBER 18, 2013 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 4 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages filed by Victoria Valenzuela; date of loss — November 18, 2013. EXECUTIVE SUMMARY: • A claim for damages was submitted by Victoria Valenzuela on November 18, 2013. • The claim was forwarded to the City's claims administrator, Carl Warren & Company. • After review, Carl Warren & Company has recommended that the claim be rejected. FISCAL IMPACT: The claim was for $ 100.47. BACKGROUND /ANALYSIS: The claim is for damage to the claimant's tire. The claimant stated that while driving through a construction area, the side of the tire sustained a puncture. Carl Warren & Company has recommended rejection of the claim. ALTERNATIVES: As the City's claims administrator is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has 54 recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources /General Services Manager Report approved for submission by: Frank J. Spevacek, City Manager M. CITY MEETING DATE: January 21, 2014 ITEM TITLE: EXCUSE COMMISSIONER JOHN ALFORD'S ABSENCE FROM THE FEBRUARY 10, 2014 COMMUNITY SERVICES COMMISSION MEETING AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 5 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve Commissioner John Alford's absence from the February 10, 2014 Community Services Commission meeting. BACKGROUND /ANALYSIS: Commissioner Alford requested to be excused from the February 10, 2014, Community Services Commission meeting due to his vacation. The La Quinta Municipal Code allows a member to be absent from two consecutive regular meetings or three scheduled meetings within a fiscal year without causing his /her office to become vacant. Commissioner Alford has not been absent during his Commission term and staff recommends his absence be excused by Council. ALTERNATIVES: Deny Commissioner Alford's request to be excused. Denial of the request would result in the absence being counted toward his limitation on absences as noted above. Report prepared by: Edie Hylton, Community Services Director Report approved for submission by: Frank J. Spevacek, City Manager 6'1-11 M CITY MEETING DATE: January 21, 2014 ITEM TITLE: EXCUSE BOARD MEMBER DAVID PARK'S ABSENCE FROM THE JANUARY 8, 2014 INVESTMENT ADVISORY BOARD MEETING AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 6 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve a request from Board Member Park to be excused from the January 8, 2014 Investment Advisory Board meeting. BACKGROUND /ANALYSIS: Board Member Park requested to be excused from the January 8, 2014 Investment Advisory Board meeting due to illness. The La Quinta Municipal Code provides that: "A board or commission member may request advance permission from the City Council to be absent at one or more regular meetings due to extenuating circumstances, and /or may request the City Council to excuse an absence after - the -fact where such extenuating circumstances prevented the member from seeking advance permission to be absent." If such permission or excuse is granted by the City Council, the absence shall not be counted toward the above - stated limitations. ALTERNATIVES: Deny Board Member Park's request to be excused. Denial of the request would result in the absence being counted toward his limitation on absences as noted above. Report prepared by: Robbeyn Bird, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager 58 6VI CITY MEETING DATE: January 21, 2014 ITEM TITLE: EXCUSE COMMISSIONER ROBERT WRIGHT'S ABSENCE FROM THE JANUARY 14, 2014, PLANNING COMMISSION MEETING AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 7 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve a request from Commissioner Robert Wright to be excused from the January 14, 2014 Planning Commission meeting. BACKGROUND /ANALYSIS: Commissioner Wright requested to be excused from the January 14, 2014, Planning Commission meeting due to being out of the area for a work - related commitment. The Municipal Code does not allow a member to be absent from two consecutive regular meetings or three scheduled meetings within a fiscal year without causing his /her office to become vacant. A request may be made for Council to excuse a commission member's absence after - the -fact, for extenuating circumstances, and the absence would then not be counted toward the limitation on absences. Commissioner Wright has had no other absences during this fiscal year and staff recommends this absence be excused by Council. ALTERNATIVES: Deny Commissioner Wright's request to be excused. Denial of the request would result in the absence being counted toward his limitation on absences as noted above. Report prepared by: Les Johnson, Community Development Director Report approved for submission by: Frank J. Spevacek, City Manager ['Y17 1.1 CITY MEETING DATE: January 21, 2014 ITEM TITLE: ACCEPT PROJECT FOR PUBLIC FACILITY IMPROVEMENTS TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 8 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Accept the Miscellaneous Americans with Disabilities Act Public Facility Improvements Project as 100 percent complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $7,452, thirty -five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY: • This project entailed upgrades at the La Quinta Park, Civic Center Park, and Library that were needed to comply with the Americans with Disabilities Act (ADA). • The work has been completed and in order to complete the contract and allow final payment to the contractor, staff is requesting City Council to accept the improvements. FISCAL IMPACT: The following is the final accounting for this project: Original Contract Amount Contract Change Order No. 1 New Contract Total Amount Billed to Date Total Retention to be Released Amount Remaining to be Billed $ 146,013 $ 3,020 $ 149,033 ($138,712) ($ 7,452) $ 2,869 ::Pa Adequate funding exists to close out this project. BACKGROUND /ANALYSIS: In 2011, the City conducted an ADA accessibility self - evaluation of its public facilities and commissioned an accessibility survey prepared by Disability Access Consultants. This survey identified the need for certain ADA improvements at the La Quinta Park, Civic Center Campus, and Library. New Construction Solutions, a local La Quinta company, was awarded the project and constructed the improvements, including: installing accessible benches and compliant drinking fountains; mounting compliant signage on buildings; installing accessories on doors to make them accessible; and adjusting restroom mirrors, toilets, grab bars, dispensers, and counter heights. A Notice to Proceed was issued with a 45 working day contract. It had a start date of September 30, 2013 and completion date of December 6, 2013. Contract Change Order No. 1 was issued for the addition and deletion of minor items that were adjusted in the field, as well as the relocation of surplus benches from the Civic Center Campus for reuse at City Hall. The project was deemed substantially complete on December 5, 2013. Per project specifications, no liquidated damages or early completion incentives are recommended. The project's construction effort is now 100 percent complete and in compliance with the plans and specifications. Staff therefore recommends acceptance of the project and release of the retention thirty -five days after the Notice of Completion is recorded. ALTERNATIVES: Since the project has been constructed and reviewed for conformance to the plans and specifications, staff does not recommend any alternatives to the recommended action. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson Public Works Director /City Engineer 63 CITY MEETING DATE: January 21, 2014 ITEM TITLE: ACCEPT FUNDING IN THE AMOUNT OF $100,000 FROM THE STATE SUPPLEMENTAL LAW ENFORCEMENT SERVICES ACCOUNT FOR ROBBERY, THEFT, AND BURGLARY PREVENTION PROGRAMS AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 9 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Accept State funding in the amount of $100,000 from the Supplemental Law Enforcement Services Account, approve the local expenditure plan, and authorize the City Manager to execute the plan. EXECUTIVE SUMMARY: • Annually, the City is awarded funds through the Supplemental Law Enforcement Services Account ( SLESA) to support front line law enforcement services. • Approval of a local expenditure plan is required to access the funds. The La Quinta Police Department will utilize the money for robbery, theft, and burglary prevention programs. • The proposed expenditure plan (Attachment 1) was prepared by the Police Department and provides for additional police hours to suppress crime. FISCAL IMPACT: Receipt of these funds has been included in the Fiscal Year 2013/2014 operating budget and allocated for police services. BACKGROUND /ANALYSIS: In December 2013, the City received correspondence from the Riverside County Sheriff's Department (Attachment 2) requesting submittal of its SLESA expenditure plan for Fiscal Year 2013/2014. The City has participated in this program since 64 2001. These funds must supplement existing services, and may not be used to replace any existing funding for law enforcement services. As a result, the La Quinta Police Department will use $50,000 toward the established "Holiday Theft Prevention Program," for labor costs toward specialized proactive patrols during the holiday months (November — January) and specialized surveillance operations to deter theft. They will use the remaining $50,000 for the established "Weekend Theft Prevention Program," which includes additional patrols throughout the fiscal year. ALTERNATIVES: As the services described above are necessary to enhance law enforcement services and the funding is granted to the City, staff does not recommend any other alternative. Report prepared by: Chris Escobedo, Assistant to City Manager Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1 . Expenditure Plan 2. Correspondence from Sheriff's Department ::�11 ATTACHMENT 1 Supplemental Law Enforcement Standardized Forms Expenditure Plan FY 2013 -2014 City Name: City of La Quinta Beginning Fund Balance Prior Yr Allocation Received in Current Year Current Year Allocation 46, 944.40 100,000.00 58,333.32 100,000.00 EXPENDITURE PLANNED Salaries and Benefits 100,000.00 Services and Supplies Equipment Administrative Overhead Total Expenditure Plannedi 1 Date approved by the City Council: The City Manager hereby certifies that the Supplemental Law Enforcement Services Plan was submitted to the City Council and approved as listed. Frank J. Spevacek City Manager Signature Date Please provide the name of a contact person if there are any questions: Chris Escobedo Name Date FY 2013 -14 City Expenditure Plan Form ['Y:i ATTACHMENT 2 RIVERSIDE COUNTY STAN SNIFF, SHERIFF eTiff i &e�s v P.O. BOX 513 . RIVERSIDE, CALIFORNIA 92502 • (951) 955 -2700 December 10, 2013 Mr. Frank J. Spevacek City Manager City of La Quinta P.O. Box 1504 La Quinta, CA 92247 Dear Mr. Spevacek, The Supplemental Law Enforcement Services Account ( SLESA) provides money to support front line law enforcement services. In April 2002, Senate Bill 823 amended the Government Code Sections 30061 and 30063 to require that, "The city council shall appropriate existing and anticipated moneys exclusively to fund frontline municipal police services, in accordance with written requests submitted by the chief of police of that city or the chief administrator of the enforcement agency that provides police services for that city." PIease submit your city expenditure plan for the FY 2013 -2014 allocation as requested. The expenditure form is attached. Your allocation is $100,000. Amended Government Code 30061 states "the Controller shall allocate funds in monthly installments to local jurisdictions for public safety in accordance with this section as annually calculated by the Director of Finance." The request to the city council should specify the personnel, equipment, and programs necessary to meet the city's needs. The council, at a public meeting, considers the request and determines the allocation of funds. Once your city council has approved your local expenditure plan, please submit a copy to the Riverside County Sheriff's Department Specialized Accounting Unit. Please submit your expenditure plan by January 31, 2014. You may email the completed plan to rhurt2 @riversidesherif£org or fax it to the Specialized Accounting Unit at 951 -955 -9650. If you have any questions, please contact Richard Hurt at 951 -955 -2737. Thank you for your assistance. Sincerely, STANLEY L. SNIFF, SHERIFF- CORONER Lee Wagner, Assistant Sheriff S S /rh cc: Captain Andrew Shouse Enclosure: SLESA Expenditure Plan M-A CITY MEETING DATE: January 21, 2014 ITEM TITLE: APPROVE A DEVELOPMENT IMPROVEMENT AGREEMENT WITH POINT HAPPY LOTS, LLC FOR THE COMPLETION OF ON -SITE AND OFF -SITE IMPROVEMENTS FOR POINT HAPPY ESTATES AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 10 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Authorize the City Manager to execute the Development Improvement Agreement with Point Happy Lots, LLC, subject to any final revisions approved by the City Manager and the City Attorney, and to take all steps necessary to implement the Agreement. EXECUTIVE SUMMARY: • The proposed Development Improvement Agreement ( "Agreement ") is predicated upon the City agreeing to the proposed settlement agreement with Arch Insurance relating to the subdivision bonds for Point Happy Estates. • Under the settlement agreement, Arch will pay the City $250,000. • Under the Agreement, Point Happy Lots, LLC or its successor will complete all of the required on -site and off -site subdivision improvements for that project, with the exception of the installation of the "flap gate" on the drainage pipe that drains into the White Water Channel, which will be constructed by the City with the funds received from Arch Insurance. • After the City is reimbursed for both the flap gate and litigation costs of pursuing Arch Insurance, the remaining amount of the settlement proceeds will be used to reimburse Point Happy Lots, LLC, or its successor -in- interest, for the costs to complete the subdivision improvements. 68 FISCAL IMPACT: The City will recoup its legal expenses of pursuing the litigation against Arch Insurance. The City will be able to utilize the settlement proceeds to complete a portion of the subdivision improvements, and Point Happy Lots, LLC, will be responsible for covering any shortfall. BACKGROUND /ANALYSIS: In 2005, PH Ranch, LLC, ( "PH Ranch ") finalized and recorded Tract Map 31348 and entered into a subdivision improvement agreement for the uncompleted on- and off -site improvements. PH Ranch defaulted and also lost the property in foreclosure after finishing several homes in the development. Twenty -nine vacant lots remain, and are currently owned by Point Happy Lots, LLC. In 2012, the City began to pursue the subdivision bonds for the Tract. Arch Insurance and the City had several discussions and exchanges regarding the completion of the improvements, but could not reach an agreement. The City filed suit against Arch Insurance and PH Ranch. Legal discovery ensued. Point Happy Lots, LLC is in the process of selling the 29 lots and contacted the City to see if a three -way settlement could be negotiated. The uncertainty associated with the litigation and status of the improvements is creating difficulty in the sale of the property; Point Happy Lots, LLC was therefore willing to contribute to the completion of the improvements in order to get closure on the litigation and to set up a program to complete the final punch list items. The proposed agreement reimburses the City for its litigation costs, obligates the City to complete the installation of the flap gate on a drainage structure that empties into the White Water Chanel, and provides that the rest of the settlement proceeds will be available to reimburse Point Happy Lots, LLC for the remaining items completed. If the owner of the 29 lots wishes to build on any of the 29 lots prior to completion of the improvements, it will be required to execute a new subdivision improvement agreement for the unfinished work and post new bonds. No certificates of occupancy for homes adjacent to the hillside will be issued until a "rock fall wall" is installed. ALTERNATIVES: The overall strategy of settling the litigation with Arch Insurance is predicated on the City simultaneously entering into this Agreement. If the City disapproves this Agreement, it would need to reconsider its approach to the litigation; therefore, no alternatives are recommended. Report prepared by: M. Katherine Jenson, City Attorney Report approved for submission by: Frank J. Spevacek, City Manager Attachment: Development Improvement Agreement M-4 ATTACHMENT 1 DEVELOPMENT IMPROVEMENT AGREEMENT THIS DEVELOPMENT IMPROVEMENT AGREEMENT ( "Agreement ") is made and entered into as of January 21, 2014 ( "Effective Date ") by and between the CITY OF LA QUINTA, a municipal corporation operating pursuant to a Charter adopted by it as authorized by the State of California ( "City ") and POINT HAPPY LOTS, LLC, a Colorado Limited Liability Company registered to conduct business in the State of California ("PHL"). City and PHL are sometimes referred to herein separately as a "Party" and jointly as the "Parties." RECITALS A. PHL is the current owner in fee of that certain real property located in the City, Riverside County ( "County "), California ( "State "), described in Exhibit "A" ( "Property "). The Property currently consists of 29 vacant lots within the Point Happy residential development. B. On January 12, 2005, City and PH Ranch, LLC, ( "PH Ranch "), a prior owner of the Property, caused to be recorded Tract Map 31348 ( "Map ")in the Office of the County Recorder of the County. The Property, along with adjoining property previously built and sold and together with the recorded Map and approved Conditions of Approval, has been referred to from time to time as the "The Estates at Point Happy." For clarity purposes, the Property, including adjoining property previously built and sold, the Map and the Conditions of Approval shall be referred to herein simply as the "Project." C. While under the ownership and control of PH Ranch, certain initial actions were taken to commence development of the Project. Those actions included posting with the City certain labor and material bonds and performance bonds (collectively, the "Bonds ") issued by ARCH Insurance Company ( "Arch ") in favor of the City as beneficiary for certain improvements related to the Project, some of which are subdivision improvements (referred to herein as "On- Site Improvements ") and some of which are improvements within the public rights -of -way (referred to herein as "Off -Site Improvements ") (the On -Site Improvements and the Off -Site Improvements are sometimes referred to herein collectively as the "Improvements "). A majority of the Improvements were completed by PH Ranch. A punch -list of on -site and off -site improvements remain incomplete for the Project. Copies of the outstanding punch lists are set forth in Exhibit "B" (On -Site Improvements) and Exhibit "C" (Off -Site Improvements) hereto. Collectively, the on -site and off -site punch lists shall be referred to as "Punch List Items." D. PH Ranch defaulted on its obligations to complete the Punch List items and subsequently lost ownership of the Property. A dispute then arose between Arch and the City regarding the completion of Punch List Items, and the City filed suit against Arch. A settlement was reached according to terms set forth in that certain "Settlement Agreement" dated , whereby Arch agreed to pay to the City $250,000.00 (the "Bond Fund ") in final and complete settlement of all obligations of Arch's concerning the Project, and City agreed to accept the Bond Fund in full settlement. Said funds are to be collected by the City, and placed in a separate City account for use as specified in this Agreement. rill E. City desires that the Punch List Items be completed and has proposed to PHL that City will make available to PHL a portion of Bond Fund if PHL agrees to complete the Punch List Items. F. PHL has agreed to complete the Punch List Items, with the exception that the City will complete Item No. 14 on the On -Site Punch List, the permitting and installation of a flapgate at the Whitewater Channel, unless the City, within it sole and absolute discretion, determines to waive the requirement of the flapgate for the Project. The Punch List Items, minus No. 14 on the On -Site Punch List, shall be referred to as the "PHL Punch List ". G. The Parties agree on the appropriate use of the Bond Fund, including the use of the fund to first compensate the City for its attorney's fees spent in its litigation with Arch regarding the Improvements, to secondly cover the City's cost to install the flapgate, and lastly to cover PHL's expenses in completing the PHL Punch List. Based on the foregoing Recitals, and in consideration of the covenants, terms and conditions set forth hereinafter, the Parties agree as follows: AGREEMENT: Recitals_ 1.1 Recitals True and Correct. The Recitals are true and correct. 1.2 Defined Terms. All defined terms therein are adopted below. 2. PHL Punch List; Flal2gate; Use of Bond Fund, 2.1 Licensed Contractors. PHL shall enter into a contract or contracts with licensed and insured contractors in the State of California to perform the work required to complete the PHL Punch List. Through such licensed contractors, PHL shall cause the completion of the PHL Punch List at its costs, subject to reimbursement as provided herein. To the extent that the remaining balance of the Bond Funds is insufficient to cover the costs of the PHL Punch List items, PHL shall be not be entitled to reimbursement for said costs. 2.2 Flapgate. City shall be solely responsible for obtaining all permits and installing the flapgate pursuant to On -Site Punch List Item No. 14. City may use the proceeds of the Bond Fund for design, engineering, permitting and construction costs of the flapgate as set forth below. City shall not withhold or delay the issuance of any permits for the Project based on the timing or progress of its installation of the flapgate. The City shall prepare a reasonable estimate for amount of the Bond Funds the City anticipates needing to complete the City's obligations under this Agreement for the flapgate and segregate those funds in order to preserve the funds necessary to complete the flapgate. The City, in its sole and absolute discretion, may determine to waive the requirement for the flapgate for this Project if it subsequently determines that the flapgate is infeasible or unnecessary. 2 N 2.3 Insurance. PHL agrees to require its contractors to carry a policy of Commercial General Insurance naming City and PHL as additional insureds as to the PHL Punch List Items, with coverages in accordance with the terms specified in Exhibit "D." 2.4 Construction Schedule. PHL shall complete the PHL Punch List prior to any new Certificate of Occupancy being issued in the Project. If the PHL Punch List is not complete prior to the time PHL desires to receive a building permit within the Project, PHL shall be required to enter into the City's standard form Subdivision Improvement Agreement for the uncompleted PHL Punch List Items and post appropriate security assuring the City the PHL Punch List will be complete. In establishing the amount of security needed, the City shall consider the remaining funds in the Bond Fund available for the PHL Punch List Items, thus reducing the amount of security needed. PHL shall have no obligation to post security if the PHL Punch List items are completed before it receives a building permit within the project. PHL, on behalf of itself and its successors in interest, agree that with regard to On -Site Punch List Items No. 9, no Certificate of Occupancy may be granted for any structure on a lot adjacent to the hillside unless the On -Site Punch List Item No. 9 has been completed in compliance with the requirements applicable to that improvement. 2.5 Expedited Reviews and Approvals. City agrees to provide reasonably expedited review for all plans (both new and as refreshed as previously approved plans) and for any permit applications that require City approvals or issuance. This reasonably expedited review and approval process shall be coordinated through a contact person at the City designated by the City Manager. 2.6 Mutual Assistance. The Parties agree to assist one another, and their respective contractors, as reasonably necessary and possible, with the processing of all permits and applications with Coachella Valley Water District ( "CVWD ") and all other public agencies and public utility companies necessary in connection with the Punch List Items. 2.7 Prevailing Wages. As City is a charter city and has elected under its charter not to be subject to the State's prevailing wage requirements, construction contracts entered into by PHL and General Contractor requiring the use of the Bond Fund shall not be required to be subject to such prevailing wage requirements. However, due to SB 7, the requirement to pay prevailing wages in the City may change for contracts awarded in 2015. PHL shall be required to comply with all laws in completing the PHL Punch List items, including prevailing wages if it becomes applicable to the work in the future. 2.8 Attorneys Fees. City shall first use the proceeds of the Bond Fund to reimburse itself for its actual attorneys fees and costs associated with its litigation with Arch that led to the creation of the Bond Fund. ( "Attorney's Fees "). No attorney's fees shall be deducted from the Bond Fund for litigation expenses incurred following the dismissal of the Arch Insurance litigation and no cost allocation for staff time or non -legal expenses shall be paid for with proceeds from the Bond Fund, except as provided for in the Agreement. 2.9 Default. In the event of a default under this Agreement by PHL, the City may use proceeds from the Bond Fund as compensation for costs incurred by the City to 3 r`a complete the Punch List Items. In addition, PHL shall be responsible for all costs incurred by the City in completing the PHL Punch List items to the extent that the costs exceed the available Bond Funds. 3. Bond Fund: Pavment of Construction Invoices. 3.1 Priority and Use of Bond Fund. The Bond Fund shall first be utilized as follows: 3.1.1 First, to pay the Attorney's Fees. 3.1.2 Second, City shall reserve a reasonable amount of the remaining Bond Fund to pay for the installation of the flapgate. To the extent funds reserved for the City's installation of the flapgate exceed the City's actual costs, those funds shall be released and made available to reimburse PHL for actual expenses incurred to complete the items on the PHL Punch List. If for any reason the City determines not to install the flapgate, the remaining funds being held for the flapgate shall be available for reimbursement to PHL for the costs of completing the PHL Punch List items. 3.1.3 The balance of the Bond Fund shall be used to reimburse PHL for its actual expenses incurred to complete the items on the PHL Punch List. 3.2 No City Liability. The City shall have no liability for any construction or other costs which exceed the balance of the Bond fund. 3.3 Payment of Bond Fund Available for PHL Punch List Items. The City shall pay to PHL (or to the entity specified in an approved assignment and assumption agreement) the portion of the Bond Funds available as reimbursement for the PHL Punch List items once both of the following have occurred: (1) the PHL Punch List items have been completed to the satisfaction of the Public Works Director and accepted by the City Council, which acceptance shall be agendized promptly once the Public Works Director is satisfied with the performance; and (2) the contractor(s) performing PHL Punch List items have repaired any damages caused by the contractor(s) in completing the PHL Punch List items. If the flapgate construction is not completed as of the time of the payment, PHL acknowledges that the City will withhold funds sufficient to cover the costs of the flapgate design, engineering, permitting and construction. If any of the withheld Bond Funds remain after the completion of the flapgate, those funds shall be promptly paid to PHL (or to the entity specified in an approved assignment and assumption agreement). 4. Insurance. 4.1 Commercial General Liability Insurance. PHL shall require its contractors to carry the insurance coverage (at a minimum) described in Exhibit "D" in full force at all times during construction of the PHL Punch List, with City and PHL named as additional insureds. 5. Fees, Deposits, Refunds and Reimbursements. 5.1 Fees; Deposits. In completing the PHL Punchlist items, PHL shall be entitled to full credit for all fees and deposits previously made for or on behalf of the Project 59 73 (assuming that the review or approval to which the fees and deposits applied are still valid), and in the event City has raised or increased such fee or deposit requirement after the date originally made, then PHL shall be required to pay or deposit only the difference between the original paid fee or deposit and the new fee or deposit. 6. Notices. 6.1 Acceptable Methods for Notice. All notices, consents and communications to a Party shall be in writing and shall be deemed to have been duly given when (a) delivered by hand with a signed delivery receipt requested, (b) sent by facsimile (with receipt confirmed), provided a copy is mailed on the same day by registered mail, return receipt requested, or (c) received by the addressee, if sent by U.S. Mail or Express Mail, Federal Express or other express delivery service (receipt requested), in each case, to the appropriated addresses and telecopier numbers set forth below (or to such other addresses or telecopier numbers as a Party or might designate as to itself by notice to the others). 6.2 To the City: All notices to the City shall be delivered to the following: Frank Spevacek City Manager City of La Quinta 78 -495 Calle Tampico La Quinta, CA 92253 Telephone: (760) 777 -7030 Facsimile: (760) 777 -7155 Email: citymanagersoffice @la - quinta.org with copy to M. Katherine Jenson Rutan & Tucker, LLP 611 Anton Blvd., Suite 1400 Costa Mesa, CA 92626 Telephone: (714) 641 -3413 Facsimile: (714) 546 -9035 Email: kjenson @rutan.com 6.3 To PHL: Joseph Rivani Point Happy Lots, LLC 3470 Wilshire Blvd., Ste. 1020 Los Angeles, CA 90010 Telephone: (213) 365 -0005 Facsimile: (213) 365 -0405 Email: JRivani @GIDLLCO.COM 74 with copy to Robert A. Bernheimer Robert A. Bernheimer, APLC 45025 Manitou Drive, Suite 3 Indian Wells, CA 92210 Telephone: (760) 360 -7666 Facsimile: (760) 776 -1760 Email: Rob @RobBernheimer.com 7. Assignment. PHL may, in its sole discretion, assign all or any part of its benefits and /or obligations in this Agreement to any future purchaser of the remainder of the Project, without the express written consent of the City, through a formal assignment and assumption agreement executed by PHL, the City, and the assignee. PHL shall notify the City in writing within 10 days of any such assignment and present executed assignment and assumption agreement in a form approved by the City Attorney. To the extent any part of this Agreement references PHL, such reference shall become the obligation of any assignee the City has been notified about. The Parties recognize that a future assignment may include assigning obligations from PHL to a future assignee, while keeping benefits, including, but not limited to, reimbursements from the Bond Fund, to PHL. 8. General Provisions. 8.1 Applicable Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State. 8.2 Equitable Remedies. Each Party shall, in addition to all other rights provided herein or as may be provided by law, be entitled to all equitable remedies including those of specific performance and injunction, to enforce its rights hereunder. 8.3 Counterparts, This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same document. 8.4 No Partnership. Nothing herein shall constitute or be construed to be or create a partnership or joint venture between the City on the one hand and either PHL or General Contractor on the other. 0 NO 8.5 Entire Agreement. This Agreement, together with any Exhibits referred to herein, each of which is hereby incorporated in this Agreement and made a part hereof, embodies the entire agreement and understanding between the Parties and supersedes all prior agreements and understandings between them with respect thereto. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date. POINT HAPPY LOTS, LLC, a Colorado limited liability company Joseph Rivani, Manager 7 CITY OF LA QUINTA, a municipal corporation I= Frank Spevacek, City Manager Attest to City Manager's Signature: I= Susan Maysels, City Clerk Approved as to Form 0 M. Katherine Jenson, City Attorney rcy MFA EXHIBIT "A" Property Description The Property referred to in the within Agreement is that certain real property located in the City of La Quinta, Riverside County, California, more particularly described as: 78 EXHIBIT `B" On -Site Punch List !!em No. Item Description Date Accepted ORepair chipped curb & gutter throughout project limits, as needed. ORemove concrete splatter on all finished concrete surfaces throughout project limits, as needed. ORe -grade all eroded slopes within Lots G and K (Retention Basins). 4 Construct 5 ft. wide by 6" Thk. Cone. Swale w16 x 6 - 10 x 10 W.W.M., Per Section E -E on Sheet 2 as shown on the approved Rough Grading Plans (plan set no. 04113). .onstruct 1(4 ton by l2 -inch Deep Rip -rap Energy Dissipator as shown on the approved Rough Grading Plans (plan set no. O 04113). OConstruct Retaining Wall per seperate permit as shown on the approved Rough Grading Plans (plan set no. 04113). O onstruct 3 -inch Asphalt Concrete over 3 -inch Aggregate Base as shown on the approved Rough Grading Plans (plan set no. )41 13). 8 n Construct 6 -inch Asphalt Concrete Dike per City of La Quinta Std. 204 as shown on the approved Rough Grading Plans (plan et no. 04113). Constrict High- Energy Rock -Fall Protection Barrier By Geobrugg or equal by seperate permit as shown on the approved Rough Grading Plans (plan set no. 04113). 10 Install 6 -inch PVC (SCH 40) Drain Pipe as shown on the approved Rough Grading Plans (plan set no. 04113). 11 Install 6 -inch NDS Atruim Grate Model NDS -90 or equal as shown on the approved Rough Grading Plans (plan set no. 4113). 12 Install Landscape Improvements within Common Area Lots G, H, and K. 13 Contact Mr. David Sawyer, Planning Manager at (760) 777 -7125 for acceptance of landscape improvements. Submit plan to Coachella Valley Water District to Install Flapgate at Whitewater Channel; as shown on Sheet I of 7 ofthe 14 approved Storm Drain Improvement Plans (plan set no. 05090). onstruct Manhole per City of La Quinta Std. 340 on Bradshaw Trl. at station 22 +35.16 of storm line "D" as shown on the 15 pproved Storm Drain Improvement Plans (plan set no. 05090). 1501 Item Na. Item Description Date Accepted 16 Secure all grate assemblies at all CMP risers as shown on the approved Storm Drain Improvement Plans (plan set no. 05090). 1 R0 emove all plants, weeds, trees, etc. to insure installation of storm drain improvements within the bottom of all retention basins. 18 G Construct Stairway Access to Retention Basins, Lots G, J, and K; as shown on the approved Storm Drain improvement Plans (plan set no. 05090). 19 G Install Rip -rap Class No. I, Method B Placement per CalTRANS Spec. (Depth — 2.5'); as shown on the approved Storm Drain Improvement Plans (plan set no. 05090). 2tl Install Driveways per City Std. Dwg. No. 221 at all vacant lots; as shown on the approved On -site Street Improvement Plans (plan set no. 05098). 21 G Paint "S'T'OP" per CalTRANS Std. Plan A2413; as shown on the approved On -site Street Improvement Plans (plan set no. 05098). 22 G Paint Stop Bar 12 -inch per CaITRANS Std. Plan A2417; as shown on the approved On -site Street Improvement Plans (plan set Inc. 05098). 23 Install blue reflective pavement markers at all Fire Hydrants as shown on the approved On -site Street Improvement Plans (plan set no. 1)5098). G Install R -I "STOP" signs (30 x 30) and post per CaITRANs Std. as shown on the approved On -site Street Improvement Plans 24 (plan set no. 05098). 25 Install R -10 sign per CalTRANs Sid. as shown on the approved On -site Street Improvement Plans (plan set no. 05098). 28 Install Type "H" Marker per CalTRANs Std. as shown on the approved On -site Street Improvement Plans (plan set no. 05098). 27 0 Construct Curb Outlet (W =5') per City of La Quinta Std. 320 as shown on the approved On -site Street Improvement Plans (plan set no. 05098), Install K -1 Type marker per CalTRANs Std. plan A73A as shown on the approved On -site Street Improvement Plans (plan 28 set no. 05098). 29 On vacant lots I through 7 remove all constriction material and debris. 30 Provide a long -term stabilization on all vacant lots per the approved Dust Migitation plan (plan set no. 04024). 31 3z 33 O 35 10 80 81 EXHIBIT "C" Off -Site Punch List Grout all cracks and patch chips on all concrete work throughout project limits. 2. Remove all concrete splatter on concrete improvements throughout project limits. 3. Remove and replace sidewalk panel at approximately station 145 +00 along Washington Street per the approved Offsite Street Improvement plans (Plan Set No. 05096). 4. Remove existing sidewalk panels between stations 147 +40 through station 147 +91 along Washington Street per the approved Offsite Street Improvement plans (Plan Set No. 05096): 5. Due to the removal of the existing sidewalk panels per item no. 4, the owner must contact the Planning Department for approval of design and installation of landscaping improvement. 6. Remove and replace sidewalk panel at approximately station 149 + 52 along Washington Street per the approved Offsite Street Improvement plans (Plan Set No. 05096). 7. Construct concrete panel at the traffic signal pole base -to provide ADA /pedestrian access to the pedestrian push button. Traffic signal pole base is located at the southwest corner of Washington Street and Point Happy Way. 11 82 83 Exhibit "D" EXHIBIT "E" Insurance Requirements General Prior to the beginning of and throughout the duration of the Work, General Contractor will maintain insurance in conformance with the requirements set forth below. General Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, it will be amended to do so. General Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this Contract and which is applicable to a given loss, will be available to City. General Contractor shall submit coverage verification for review and approval by the City upon execution of the Contract. The Notice to Proceed with the Work under this Contract will not be issued, and the General Contractor shall not commence work, until such insurance has been approved by the City. The General Contractor shall not allow any subcontractors to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained and verified by General Contractor. Such insurance shall remain in full force and effect at all times during the prosecution of the Work and until the final completion and acceptance thereof. General Contractor shall provide the following types and amounts of insurance: Commercial General Liability Policy Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01 or the equivalent. Defense costs must be paid in addition to limits. Limits shall be no less than Two Million Dollars ($2,000,000) per occurrence for all covered losses and no less than Four Million Dollars ($4,000,000) general aggregate. General Contractor's policy shall contain no endorsements limiting coverage beyond the basic policy coverage grant for any of the following: a. Explosion, Collapse or Underground Hazard(X CU). b. Products and Completed Operations. C. Pollution liability. d. Contractual liability. 12 84 Coverage shall be applicable to City for injury to employees of. contractors, subcontractors or others involved in the project. Policy shall be endorsed to provide a separate limit applicable to this project. Workers' Compensation Insurance Workers' Compensation on a state - approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident for all covered losses. Business Auto Polic Business Auto Coverage on ISO Business Auto Coverage form CA 00 0106 92 including symbol 1 (Any Auto) or the equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If General Contractor owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the general liability policy described above. Excess or Umbrella Liability Insurance Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverage. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage for liability not covered by primary but covered by the umbrella. Self - insured retentions are not permitted. Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of General Contractor, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000 per occurrence and aggregate. Insurance procured pursuant to these requirements shall be written by insurers that are authorized carriers in the state of California and with an A.M. Best rating of A- or better and a minimum financial size of VII. 13 85 CITY MEETING DATE: January 21, 2014 ITEM TITLE: APPROVE AGENCY REIMBURSEMENT AGREEMENT WITH COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS FOR DESIGN AND CONSTRUCTION OF NEW BRIDGE OVER WHITEWATER RIVER ON DUNE PALMS ROAD AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 11 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve an Agency Reimbursement Agreement, between the City of La Quinta and the Coachella Valley Association of Governments, for the design and construction of a new bridge over the Whitewater River on Dune Palms Road, and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY: • This project entails replacing the existing three -lane low water crossing at Dune Palms Road with a new bridge over the Coachella Valley Storm Water River (Attachment 1). • The City was successful in obtaining federal Highway Bridge Program (HBP) funding for 88.53 percent of the design, right -of -way acquisition, and construction costs for the new Dune Palms Road Bridge. • Approval of the Agency Reimbursement Agreement ( "Agreement ") with the Coachella Valley Association of Governments (CVAG) will allow the City to be reimbursed up to $1,506,750 by CVAG. FISCAL IMPACT: The Dune Palms Road Bridge is programmed to receive a total of $17,510,000 with the majority of funds, up to $15,501,000, coming from the federal HBP and the balance coming from CVAG and the City as the "local share." The attached Agreement (Attachment 2) is CVAG's commitment for 75 percent of the local share (up to $1,506,750). The City is responsible for the remaining cost estimated to be $502,250. The City's share is currently approved and programmed to come from a mixture of Transportation Development Impact Fees and Art in Public Places Funds (for the bridge railings). In accordance with its policy for all CVAG reimbursement agreements, the Agreement establishes that CVAG may decline, or delay, to provide regional funds for the project. To date, CVAG has never implemented this policy; however, if this were to occur, the City would be responsible for the entire local share of $ 2,009,000. BACKGROUND /ANALYSIS: During severe winter and summer storms, the existing three -lane Dune Palms Road low water crossing is frequently inundated and damaged due to debris within the stormwater channel. In the interest of public health and safety, and in response to community concerns regarding frequent closures, the City intends to replace the low water crossing with a four -lane bridge to ensure all weather access for motorists and emergency vehicles. The City issued a Request for Proposals to obtain professional engineering services for this project in October 2014. The City received four proposals from qualified engineering firms. The Selection Committee is scheduled to conduct interviews on January 17, 2014, and submit a consultant design recommendation for consideration by the City Council in February 2014. ALTERNATIVES: Since this action will allow the City to obtain reimbursement from CVAG for up to $1,506,750 of the project cost, staff does not recommended alternative actions. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director /City Engineer Attachments: 1. Vicinity Map 2. Agency Reimbursement Agreement 87 ATTACHMENT 1 m ~ � U C C DESERT STREAM DR Ix HALF MOON BAY DR 'y N U SIERRA VISTA n ASHLEYPL gPASEO DEL REY CITY OF INDIO W U y � LA QUINTA C PARK AVENIDA PALMAS U CARMEL VALLEYAVE WESTWARD HO DR LA QUINTA HIGH SCHOOL J z ti °�s�Syo�R � � O W � � O 1� 'z ?j � FIESTA DR �s CORTEZ LN CORPORATE CENTRE DR CO \�'ATF DR VICINITY MAP Not to Scale CITY COUNCIL MEETING: January 21, 2014 wtQ c ITEM TITLE: APPROVE AGENCY REIMBURSEMENT AGREEMENT WITH 0 COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS FOR 1z �1 DESIGN AND CONSTRUCTION OF NEW BRIDGE OVER -� WHITEWATER RIVER ON DUNE PALMS ROAD N�M�w� OFTY� DEPT. DIRECTOR: Timothy R. Jonasson, P.E., Public Works Director /City Engineer STAFF CONTACT: Bryan McKinney, P.E., Principal Engineer as 89 December 10, 2013 Ms. Susan Maysels City of La Quinta — City Clerk 78 -495 Calle Tampico La Quinta, CA 92247 -1504 Dear Ms. Maysels: Enclosed please find three originals of the Agency Reimbursement Agreement between the City of La Quinta and the Coachella Valley Association of Governments for the Design and Construction of a new Bridge over the Whitewater River on Dune Palms Road. This Agreement was approved by the Executive Committee on December 2, 2013. Please sign the documents and return them to: CVAG 73 -710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260 When complete, I will send an executed original for your records. If you have any questions, or need further information regarding this agreement, pleas call me at (760) 346 -1127. Thank you. Sincerely, Director of Administrative Services c.c.: Michael Shoberg, Trans Program Manager CITY OF BLYTHE • CITY OF CATHEDRAL CITY • CITY OF COACHELLA • CITY OF DFSFRT HOT SPRINGS • CITY OF INDIAN WELLS CITY OF INDIO • CITY of LA QUINTA • CITY OF PALM! DESERT • CtTY OF PALM SPRINGS • CITY OF RANCHO MIRAGE • COUNTY OF RIVZPSIDE 90 AGUA CALIENTE BAND OF CAHUILLA INDIANS • CABAZON BAND OF MISSION INDIANS AGENCY REIMBURSEMENT AGREEMENT BY AND BETWEEN CVAG AND THE CITY OF LA QUINTA AGREEMENT WITH THE CITY OF LA QUINTA TO PROVIDE 75% OF THE LOCAL SHARE OF COSTS FOR A HIGHWAY BRIDGE PROGRAM GRANT FOR THE DESIGN AND CONSTRUCTION OF A NEW BRIDGE OVER THE WHITEWATER RIVER ON DUNE PALMS ROAD IN THE AMOUNT NOT TO EXCEED $1,506,750 AS THE CVAG REGIONAL SHARE OF THE PROJECT COSTS THIS AGREEMENT, effective this 3rd day of December, 2013, by and between the City of La Quinta (Agency), and the Coachella Valley Association of Governments (CVAG), a California joint powers agency, and is made with reference to the following background facts and circumstances: The Transportation Project Prioritization Study, a valley -wide study prepared and regularly updated under the auspices of CVAG, has identified various transportation and highway projects throughout the Coachella Valley as projects of regional importance; and, Approval of a highway financing measure by the voters of Riverside County in November, 1988, (Measure A), as well as the approval of an extension of Measure A by the voters in November, 2002, has created a source of funds with which to construct such projects; and, . CVAG, by agreement with its member agencies and with the Riverside County Transportation Commission (RCTC), has been designated as the agency through which such funds are to be conveyed and disbursed for the purpose of completing said regional transportation projects; and, The CVAG Executive Committee, on July 31, 2006, approved the implementation of the amended Transportation Uniform Mitigation Fee (TUMF) Ordinance to increase the collected TUMF, effective January 1, 2007; and, Under CVAG's policy of funding eligible projects by member jurisdictions, effective January 1, 2007; the responsible jurisdiction(s) will be responsible for paying Twenty -five Percent (25 %) of the project costs (the Local Share), as well as any ineligible project costs, and CVAG will be responsible for Seventy -five Percent (75 %) of eligible project costs (the Regional Share). Historically, the CVAG Regional Share has been paid as a reimbursement to the jurisdiction, as invoices are submitted and approved; and, CVAG has determined that as to member jurisdictions that do not participate in the TUMF program, projects will continue to go forward under the existing Reimbursement Policy; and, Agency desires to enter an agreement for the project known as the Project to Design and Construct a New Bridge over the Whitewater River on Dune Palms Road, (hereinafter, the "Project "), in the amount not to exceed $1,506,750. The total estimated cost of the Engineering Design through the Construction Phase of work is estimated as $17,510,000. The Highway Bridge Program grant provides $15,501,000, leaving the remaining costs as the Local Share, being $2,009,000. The City of La Quinta is requesting that CVAG pay 75% of the Local Share of the Dune Palms Road Bridge project. CVAG's Regional Share of Project costs is not -to- exceed $1,506,750, being 75% of the anticipated Local Share of Project costs. NOW, THEREFORE, in consideration of the mutual covenants and subject to the conditions contained herein, the parties do agree as follows: 1. The program embodied in this Agreement for the reimbursement of funds by CVAG shall apply only to those regional arterial projects that have heretofore been identified in the CVAG Transportation Project Prioritization Study. The Project is one of those projects and is therefore eligible. 2. The Project is generally described and referred to as the Project to Design and Construct a New Bridge over the Whitewater River on Dune Palms Road. The Project to Design and Construct a New Bridge over the Whitewater River on Dune Palms Road will intersect the Coachella Valley -wide project known as the CV Link. As such, the design details for the new bridge on Dune Palms Road will provide the appropriate vehicle/ pedestrian undercrossing or overcrossing design elements as part of the Project. CVAG staff will coordinate with Agency on any design element requirements. Any excess property purchased to secure the necessary right -of -way for the Project will be shared between the Agency and the Regional Arterial Program proportionately according to the funding of the purchase by each jurisdiction participating in the project. Excess property will be disposed of in the best interests of the Regional Arterial Program, in order to recapture funds expended. Any recaptured funds will reduce the overall cost of the project. 3. The scope of work for the Project is more particularly described in Exhibit "A," entitled "Scope of Seniices," attached hereto and made a part hereof. The cost estimate for the Project is more particularly described in Exhibit "B," entitled "Estimate of Cost," attached hereto and made a part hereof. The cost estimate includes a calculation intended to allow Agency to recover an amount representing the time of its employed staff in working on the Project, as well as the amount Agency shall pay to outside contractors in connection with the Project. Subject to the terms herein and all applicable rules regarding allowed costs, the amount of the Jurisdiction One- Quarter and the CVAG Three - Quarters shall be calculated by reference to the cost estimates as shown on Exhibit "B." Exhibit "C," attached hereto and made a part hereof, is the "Project Schedule." This Agreement shall establish a "Time Trigger" which will require that start of the Project to Design and Construct a New Bridge over the Whitewater River on Dune Palms Road, must begin within Five Years of the date of execution of the Reimbursement Agreement with the City of La Quinta. 4. The City of La Quinta estimates the total cost of the Project to Design and Construct a New Bridge over the Whitewater River on Dune Palms Road will be approximately $17,510,000. The City intends that the Highway Bridge Program grant provides $15,501,000, leaving the remaining costs as the Local Share, being $2,009,000. CVAG's 75% Regional Share. will equal $1,506,750 and the City of Coachella's Local Share will equal $502,250, as well as one hundred percent (100 %) of all costs not eligible for reimbursement by CVAG. This Agreement shall establish that CVAG may decline, or delay, to provide regional funds for the Project to Design and Construct a New Bridge over the Whitewater River on Dune Palms Road, should it be determined that such action is necessary to maintain a minimum balance of regional funds. 5. Agency agrees to seek reimbursement of Seventy -five Percent of only those costs, up to the not -to- exceed limit, which are eligible for reimbursement by CVAG, as outlined in the most recent update of the CVAG Policies and Procedures Manual. 5.1 Agency shall be responsible for initial payment of all covered costs as they are incurred. Following payment of such costs, Agency shall submit invoices to CVAG requesting reimbursement of seventy -five percent of those eligible costs associated with the Project. Each invoice shall be accompanied by detailed contractor invoices, or other demands for payment addressed to Agency, and documents evidencing Agency's payment of the invoices or demands for payment. Agency shall also submit a Project Completion Report, in a form acceptable to CVAG, with each statement. Agency shall submit invoices not more often than monthly and not less often than quarterly. 5.2 Agency shall, at the design stage of the Project, identify a project specific ratio, "Project Ratio ", for the construction phase of the project that distinguishes between "Capacity Enhancement" items, "Rehabilitation" items or "Other' items. Agency shall apply that "Project Ratio" to the project construction cost and provide CVAG with supporting documents that will clearly identify "Capacity. Enhancement" costs, eligible for payment with TUMF revenues, "Rehabilitation" costs, eligible for payment with Measure "A" revenues, and Other costs that are not eligible for reimbursement by CVAG. All invoices submitted to CVAG for reimbursement shall include a table identifying "Capacity Enhancement" costs eligible for payment with TUMF, "Rehabilitation" costs eligible for payment with Measure "A ", and other costs that are not eligible for reimbursement by CVAG. 5.3 Upon receipt of an invoice from Agency, CVAG may request additional documentation or explanation of the Project costs. Undisputed reimbursement amounts shall be paid by CVAG to Agency within thirty (30) days. In the event that the Agency is delinquent in payment of any past due invoices related to any regional transportation project, CVAG may deduct the amount owed from the reimbursement amount requested by the Agency on this project. 5.4 If a post - payment audit or review indicates that CVAG has provided reimbursement to Agency in an amount in excess of Seventy -five Percent of eligible costs, or has provided reimbursement of ineligible Project costs, Agency shall reimburse CVAG for the excess or ineligible payments within thirty (30) days of notification by CVAG. . 6. Prior to any final payment to Agency by CVAG, a final report shall be submitted to CVAG by Agency containing a record of all payments made for said Project and the source of funds of all such payments, together with a record of all change orders, cost over -runs, and other expenses incurred. Final payment will thereafter be paid by CVAG in accordance with its rules, regulations and policies concerning project cost determination and expense eligibility. 7. The format used for all bids solicited by Agency for the Project shall require itemization sufficient to allow quantities of each bid item to be easily discernible. It shall be the responsibility of Agency to determine what quantity. is for Capacity Enhancement and /or Rehabilitation, and to provide CVAG staff with that information. B. The parties agree that should unforeseen circumstances arise which result in new work not covered in Exhibit 'A" an increase of any costs over those shown in Exhibit "B, ". or other changes in the Scope of Work are proposed, CVAG will in good faith consider an amendment to this Agreement to provide for further appropriate reimbursement if the proposed amendment is in accordance with the policies, procedures, and cost determination /expense eligibility criteria adopted by CVAG. Non- substantive changes may be made to this agreement subject to CVAG's General Counsel's approval. 9. Agency shall maintain an accounting of all funds received from CVAG pursuant to this Agreement in accordance with generally accepted accounting principles. Agency agrees to keep all Project contracts and records for a period of not less than three years from the date a notice of completion is filed by the Agency on such Project; or, if the Project is not one as to which a notice of completion would normally be recorded, for three years from the date of completion. Agency shall permit CVAG, at any reasonable time, upon reasonable notice, to inspect any records maintained in connection with the Project. CVAG shall have no duty to make any such inspection and shall not incur any liability or obligation by reason of making or net making any such inspection. 10. The occurrence of any one or more of the following events shall, at CVAG's option, constitute an event of default and Agency shall provide CVAG with immediate notice thereof. 10.1 Any warranty, representation, statement, report or certificate made or delivered to CVAG by Agency or any of Agency's officers, employees or agents now or hereafter which is incorrect, false, untrue or misleading in any material respect; 10.2 Agency shall fail to pay, perform or comply with, or otherwise shall breach, any obligation, warranty, term or condition in this Agreement or any amendment to this Agreement, or any agreement delivered in connection with the Project; or, 10.3 There shall occur any of the following: dissolution, termination of existence or insolvency of Agency; the commencement of any proceeding under any bankruptcy or insolvency law by or against Agency; entry of a court order which enjoins, restrains or in any way prevents Agency from paying sums owed to creditors. 11. No waiver of any Event of Default or breach by one party hereunder shall be implied from any omission by the other party to take action on account of such default, and no express waiver shall affect any default other than the default specified in the waiver and the waiver shall be operative only for the time and to the extent therein stated. Waivers of any covenant, term, or condition contained herein shall not be construed as a waiver of any subsequent breach of the same covenant, term or condition. The consent or approval by one party to or of any act by the other party shall not be deemed to waive or render unnecessary the consent or approval to or of any subsequent or similar act. 12. This Agreement is made and entered into for the sole protection and benefit of CVAG and Agency and no third person shall have any right of action under this Agreement. 13. It is the intent of the Agency and CVAG that the Project be represented as being funded by Measure "A "ITUMF funds. All public notices, news releases, and documents shall indicate that the Project is being cooperatively developed by the Agency, RCTC, and CVAG using Measure "A "ITUMF funds. Prior to initiation of on -site construction, Agency agrees to provide at least one "Project Sign" to be placed in a safe and visible location near the site of construction so that all travelers passing the location have the opportunity to observe who the agencies are that are providing funds for the construction of the Project. CVAG shall provide a guide for the Project Sign format. 14. This Agreement is for funding purposes only and nothing herein shall be construed so as to constitute CVAG as a party to the construction or in ownership or a partner or joint venturer with Agency as to the Project. The Agency shall assume the defense of, indemnify and hold harmless CVAG, its member agencies, and their respective officers, directors, agents, employees, servants, attorneys, and volunteers, and each and every one of them, from and against all actions, damages, claims, losses and expenses of every type and description to which they may be subjected or put by reason of or resulting from the actions or inactions of the Agency related to the Project or taken in the performance of this Agreement or any agreement entered into by Agency with reference to the Project. CVAG shall assume the defense of, indemnify and hold harmless the Agency, its officers, directors, agents, employees, servants, attorneys, and volunteers, and each of them, from and against all actions, damages, claims, losses, and expenses of every type and description to which they may be subjected or put by reason of or resulting from the actions of CVAG taken in the performance of this Agreement. 15. Agency agrees to include in its contract specifications and bid documents a requirement that all prime contractors shall name CVAG and its member agencies as "also insured" on all liability insurance coverage required by Agency on each contract. Agency will provide a copy of the Insurance Certificate to CVAG, depicting CVAG and its member agencies as "also insured," within 30 days of signing a contract with the prime contractor. 16. Any dispute concerning a question of fact arising under this Agreement that is not disposed of by voluntary negotiations between the parties shall first be decided by the CVAG Executive Director or designee, who may consider any written or verbal evidence submitted by Agency. This decision shall be issued in writing. However, no action in accordance with this Section shall in any way limit either party's rights and remedies through actions in a court of law with appropriate jurisdiction. Neither the pendency of dispute nor its consideration by CVAG will excuse Agency from full and timely performance in accordance with the terms of this Agreement. 17. Any agency receiving federal funds must have an approved Dis_advanta.ged Business Enterprise program. All recipients of Federal Highway Administration (FHWA) funds must carry out the provisions of Part 26, Title 49 of the Code of Federal Regulations (CFR) which established the Federal Department of Transportation's policy supporting the fullest possible participation of firms owned and controlled by minorities and women in the Department of Transportation programs. Except to the extent that such or other contrary federal regulations may apply, Agency covenants that, by and for itself and all persons claiming under or through it, there shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. 18. Agency warrants that all aspects of the Project shall be undertaken in compliance with all applicable local, state and federal rules, regulations and laws. Agency will execute and deliver to CVAG such further documents and do other acts and things as CVAG may reasonably request in order to comply fully with all applicable requirements and to effect fully the purposes of this Agreement. 19. This Agreement may not be assigned without the express written consent of CVAG first being obtained. 20. Agency, its successors in interest and assigns shall be bound by all the provisions contained in this Agreement. 21. No officer or employee of CVAG shall be personally liable to Agency or any successor in interest, in the event of any default or breach by CVAG or for any amount with may become due to Agency or to its successor, or for breach of any obligation of the terms of this Agreement. 22. Notwithstanding any other provision herein, CVAG shall not be liable for payment or reimbursement of any sums for which CVAG has not first obtained the necessary and appropriate funding from TUMF and/or Measure "A" monies. 23. No officer or employee of CVAG shall have any personal interest, direct or indirect, in this Agreement; nor shall any such officer or employee participate in any decision relating to this Agreement which effects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any state, federal or local law. 24. Agency warrants that the funds received by CVAG pursuant to this Agreement shall only be used in a manner consistent with CVAG's reimbursement policy and all applicable regulations and laws. Any provision required to be included in this type of agreement by federal or state law shall be deemed to be incorporated into this Agreement. 25. All notices or other communications required or permitted hereunder shall be in writing and shall be either personally delivered (which shall include delivery by means of professional overnight courier service which confirms receipt in writing, such as Federal Express or UPS); sent by telecopier or facsimile machine capable of confirming transmission and receipt; or sent by certified or registered mail, return receipt requested, postage prepaid to the following parties at the following addresses or numbers: If to Agency: Frank Spevacek, City Manager City of La Quinta 78 -495 Calle Tampico La Quinta, CA 92253 Telephone: 760 - 777 -7000 FAX No.: 760- 777 -7101 If to CVAG: CVAG 73 -710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260 Telephone: (760) 346 -1127 FAX No.: (760) 340 -5949 Notices sent in accordance with this paragraph shall be deemed delivered upon the next business day following the: (i) date of delivery as indicated on the written confirmation of delivery (if sent by overnight courier service); (ii) the date of actual receipt (if personally delivered by other means); (iii) date of transmission (if sent by telecopier or facsimile machine); or (iv) the date of delivery as indicated on the return receipt if sent by certified or registered mail, return receipt requested. Notice of change of address shall be given by written notice in the manner detailed in this paragraph. 26. This Agreement, and the exhibits herein, contain the entire agreement between the parties and is intended by the parties to completely state the agreement in full. Any agreement or representation respecting the matter dealt with herein or the duties of any party in relation thereto not expressly set forth in this Agreement is null and void. 27. If any term, provision, condition, or covenant of this Agreement, or the application thereof to any party or circumstance, shall to any extent be held invalid or unenforceable, the remainder of the instrument, or the application of such term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected thereby and each term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 28. In the event either party hereto brings an action or proceeding for a declaration of the rights of the parties, for injunctive relief, for an alleged breach or default, or any other action arising out of this Agreement, or the transactions contemplated hereby, the prevailing party in any such action shall be entitled to an award of reasonable attorneys' fees and costs incurred in such action or proceeding, in addition to any other damages or relief awarded, regardless of whether such action proceeds to final judgment. 29. Time is of the essence in this Agreement and each and every provision hereof in which time is an element. 30. This Agreement and all documents provided for herein shall be governed by and construed in accordance with the laws of the State of California. Any litigation arising from this Agreement shall be adjudicated in the courts of Riverside County, Desert Judicial District, State of California. 31. Agency warrants that the execution, delivery and performance of this Agreement and any and all related documents are duly authorized and do not require the further consent or approval of any body, board or commission or other authority. 32. This Agreement may be executed in one or more counterparts and when a counterpart shall have been signed by each party hereto, each shall be deemed an original, but all of which constitute one and the same instrument. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their duly authorized representatives on this date. ATTEST: By: Frank Spevacek City Manager ATTEST: Tom Kirk Executive Director CITY OF LA QUINTA By: AiLl.-Z Don A olph Mayor CVAG By: Don Adolph Chair EXHIBIT "A" SCOPE OF SERVICES AGENCY REIMBURSEMENT AGREEMENT BY AND BETWEEN CVAG AND THE CITY OF LA QUINTA AGREEMENT WITH THE CITY OF LA QUINTA TO PROVIDE 76% OF THE LOCAL SHARE OF COSTS FOR A HIGHWAY BRIDGE PROGRAM GRANT FOR THE DESIGN AND CONSTRUCTION OF A NEW BRIDGE OVER THE. WHITEWATER RIVER ON DUNE PALMS ROAD IN THE AMOUNT NOT TO EXCEED $1,506,750 AS THE CVAG REGIONAL SHARE OF THE PROJECT COSTS The City of La Quinta is requesting regional funding support for the design and construction of a new bridge over the Whitewater River on Dune Palms Road. The Dune Palms Road Bridge over the Whitewater Channel is an approved project in CVAG's Transportation Project Prioritization Study (TPPS) and is ranked at 11.0 Priority Points, with the highest ranked projects earning 16.0 Priority Points, which places the Dune Palms Road bridge project in the Top 10 Percent of TPPS projects. As a Top 10 Percent of TPPS project it is likely the Dune Palms Road bridge project would rise to become eligible to receive CVAG Regional Funds within the life of the current 2010 TPPS. Without the HBP funding, and in the normal course of events, the CVAG Regional Share of this project's costs could be as much as $13,132,500. Receipt of the HBP funds provides a substantial incentive to include CVAG Regional Funds in order to proceed with the project at this time. �-*A EXHIBIT "B" ESTIMATE OF COST AGENCY REIMBURSEMENT AGREEMENT BY AND BETWEEN CVAG AND THE CITY OF LA QUINTA AGREEMENT WITH THE CITY OF LA QUINTA TO PROVIDE 75% OF THE LOCAL SHARE OF COSTS FOR A HIGHWAY BRIDGE PROGRAM GRANT FOR THE DESIGN AND CONSTRUCTION OF A NEW BRIDGE OVER THE WHITEWATER RIVER ON DUNE PALMS ROAD IN THE AMOUNT NOT TO EXCEED $1,506,750 AS THE CVAG REGIONAL SHARE OF THE PROJECT COSTS The City of La Quinta estimates the total cost of the Project to Design and Construct a New Bridge over the Whitewater River on Dune Palms Road will be approximately $17,510,000. The City intends that the Highway Bridge Program grant provides $15,501,000, leaving the remaining costs as the Local Share, being $2,009,000. CVAG's 75% Regional Share will equal $1,506,750 and the City of Coachella's Local Share will equal $502,250, as well as one hundred percent (100 %) of all costs not eligible for reimbursement by CVAG. This Agreement shall establish that CVAG may decline, or delay, to provide regional funds for the Project to Design and Construct a New Bridge over the Whitewater River on Dune Palms Road, should it be determined that such action is necessary to maintain a minimum balance of regional funds. In the event that the Agency is delinquent in payment of any past due invoices related to any regional transportation project, CVAG may deduct the amount owed from the reimbursement amount requested by the Agency on this project. In addition, and as the concept has been approved through CVAG Policy 10 -04, a "Time Trigger" shall be established as to when CVAG funds support may be withdrawn from this project. The Time Trigger will provide that start of work on the Project must begin within Five Years of the date of execution of the Reimbursement Agreement with the City of La Quinta for the Project to Design and Construct a New Bridge over the Whitewater River on Dune Palms Road. If work on the Project has not started after five years, the City of La Quinta will be required to again submit the project for consideration to receive CVAG regional fund support. Failure by the City of LaQuinta to comply with the conditions of the Time Trigger will require the City to repay any regional funds advanced for the initial phases of the project which do not meet the deadlines established by the Time Trigger as described. Regional funds subject to repayment will accrue interest at the rate for the Local Agency Investment Fund (LAIF), as determined on July 15t of each year. Repayment schedules for regional funds will be subject to negotiation and approval by the CVAG Executive Committee. This Agreement shall establish that CVAG may decline, or delay, to provide regional funds for the Project to Design and Construct a New Bridge over the Whitewater River on Dune Palms Road, should it be determined that such action is necessary to maintain a minimum balance of regional funds. m EXHIBIT "C" PROJECT SCHEDULE AGENCY REIMBURSEMENT AGREEMENT BY AND BETWEEN CVAG AND THE CITY OF LA QUINTA AGREEMENT WITH THE CITY OF LA QUINTA TO PROVIDE 75% OF THE LOCAL SHARE OF COSTS FOR A HIGHWAY BRIDGE PROGRAM GRANT FOR THE DESIGN AND CONSTRUCTION OF A NEW BRIDGE OVER THE WHITEWATER RIVER ON DUNE PALMS ROAD IN THE AMOUNT NOT TO EXCEED $1,506,750 AS THE CVAG REGIONAL SHARE OF THE PROJECT COSTS The City anticipates work on Phase One (design) of the project to begin in mid -2015 and will require approximately 18 months to complete. Future work, including construction, is dependent upon flood and drainage control work being undertaken by the Coachella Valley Water District. on CITY MEETING DATE: January 21, 2014 ITEM TITLE: AUTHORIZE AN APPLICATION PURSUANT TO HEALTH & SAFETY CODE SECTION 34191.4() TO THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE LA QUINTA REDEVELOPMENT AGENCY TO APPROVE THE PRIOR CITY- REDEVELOPMENT AGENCY LOANS AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 12 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Authorize the submission of an application pursuant to Health & Safety Code Section 34191.4(b) to the Oversight Board of the Successor Agency to the La Quinta Redevelopment Agency to approve the prior City - Redevelopment Agency loans. EXECUTIVE SUMMARY: • As of February of 2011, the City had made loan advances to the former La Quinta Redevelopment Agency in the amount of $41,378,966. • The Agency repaid the City loans in full the same month. • Pursuant to the Due Diligence Review completed by the Department of Finance, the City paid the loan repayment proceeds in the amount of $41,378,966 to the County Auditor Controller, who then distributed the payment to the taxing agencies within the project areas of the former Agency. • The Successor Agency had received its Finding of Completion, indicating that it is in full compliance with the Due Diligence Review audit. • AB 1484 permits the Successor Agency to apply to have the City /Agency loans approved by the Oversight Board and their repayment made through the Recognized Obligation Payment Schedule process. f[+Y' FISCAL IMPACT: If approved by the Oversight Board and the Department of Finance, the outstanding loans will be repaid at the Local Agency Investment Fund interest rate as funds are available, in accordance with the maximum schedule provided for in AB 1484. The estimated repayment schedule anticipates that the loans will be repaid by 2030. Twenty percent of the payments received by the City must be used for affordable housing. BACKGROUND /ANALYSIS: Please see the attached staff report (Attachment 1) for tomorrow's Oversight Board meeting. ALTERNATIVES: No alternatives are recommended. Report prepared by: M. Katherine Jenson, City Attorney Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1 . Oversight Board staff report 111191 OVERSIGHT BOARD MEETING DATE: January 22, 2014 ITEM TITLE: A RESOLUTION FINDING THAT EACH LOAN ENTERED INTO BETWEEN THE CITY OF LA QUINTA AND THE FORMER LA QUINTA REDEVELOPMENT AGENCY WAS FOR A LEGITIMATE REDEVELOPMENT PURPOSE AND THAT SUCH LOANS ARE ENFORCEABLE OBLIGATIONS RECOMMENDED ACTION: Adopt the following resolution: ATTACHMENT 1 V AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: "A RESOLUTION OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO LA QUINTA REDEVELOPMENT AGENCY FINDING THAT EACH LOAN ENTERED INTO BETWEEN THE CITY OF LA QUINTA AND THE FORMER LA QUINTA REDEVELOPMENT AGENCY WAS FOR A LEGITIMATE REDEVELOPMENT PURPOSE AND THAT SUCH LOANS ARE ENFORCEABLE OBLIGATIONS." FISCAL IMPACT: This action would allow the City to be repaid $41.3 million of loans the City made to the former redevelopment agency ( "RDA "). Of this amount, 20 percent or $8.26 million would be pledged to preserve and improve the community's supply of affordable housing. The City would also be eligible to earn $2,065,867 of interest income on the unpaid principal. The interest rate would be fixed for the term of the loan at the Local Agency Investment Fund (LAIF) earnings interest rate as of the date of the Oversight Board action. The current LAIF rate is 0.26 %. The chart below presents the projected distribution of property tax revenue in order to accommodate the General Fund loan repayment; this distribution formula is dictated by State Law. W111 Future Value Net Present Value (N PV) Gross Property Tax Revenue $1,139,655,000 $1,114,856,317 Taxing Agency Pass Through $ 624,257,000 $ 610,620,110 Former RDA Debt Payments $ 282,398,170 $ 276,524,577 Other Taxing Agency Payments $ 45,791,152 $ 44,618,344 General Fund Loan Payments $ 45,791,152 $ 44,618,344 NPV Discount Rate - LAI F rate 0.264% The information presented in this chart is as follows: • The total future value and the net present value (discounted) of the 28 years of payments. • The revenue that taxing agencies would receive pursuant to former redevelopment agency (RDA) pass through agreements. • Revenue needed to retire former RDA bond debt obligations. • Remaining revenue that would be paid to taxing agencies. • Revenue used to fund the General Fund Loan payments. BACKGROUND /ANALYSIS: After the Department of Finance (DOF) has issued a Finding of Completion to a successor agency, in accordance with Health and Safety Code section 341 91 .4(b) (which was added by AB 1484), loan agreements between the former redevelopment agency and sponsoring entity (in this case, the City of La Quinta, or "City ") may be placed on the Successor Agency's Recognized Obligation Payment Schedule (the "BOPS "). To do so, the Oversight Board must find that the loans were made for legitimate redevelopment purposes. On November 6, 2013, the Successor Agency to La Quinta Redevelopment Agency ( "Successor Agency ") was issued its Finding of Completion (Exhibit A). DOF issued the Finding of Completion because on October 29, 2013, the City transferred $41,378,966 from its General Fund reserves to the County, who then distributed this money to all taxing agencies; the allocation of this money tothe taxing agencies was determined by their respective share of the 1 % property tax allocation. The total amount of principal owed as of March 2011, when all the loan advances from the City were repaid by the former RDA, was $41,378,966, comprised of: (a) $6,000,000 For Project Area 1, resulting from the 2006 loan restructuring with the loan advances repayable at 10% interest, $6,000,000 resulting from the 2006 loan 11110 restructuring with the loan advances repayable at 7% interest, and $10,000,000 for the Supplemental Educational Revenue Augmentation Fund ( "SERAF ") payment; and (b) $10,000,000 For Project Area 2, resulting from the 2006 loan restructuring (all loan advances were at 10 percent interest), and $9,378,966 for the December 4, 2007 Financing Agreement for the purchase of the approximately 9.89 acres of the Coral Mountain Property, as charted below: Project Area 1 Project Area 2 2006 loan restructuring $6,000,000 2006 loan restructuring $10,000,000 with loan advances with loan advances repayable at 10% interest repayable at 10% interest 2006 loan restructuring $6,000,000 December 4, 2007 $9,378,966 with loan advances Financing Agreement for repayable at 7% interest the purchase of the approximately 9.89 acres SERAF payment $10,000,000 of the Coral Mountain Property Project Area 1 Total $22,000,000 Project Area 2 Total $19,378,966 TOTAL $41,378,966 In December 2013, the State Controller's Office provided its final Review Report of the La Quinta Redevelopment Agency, Asset Transfer Review, addressing all asset transfers made by the former RDA between January 1, 2011 through January 31, 2012 (the "SCO Report "). The SCO Report orders the City to transfer to the Successor Agency the amount of $41,431,179. The difference between the amount repaid pursuant to the DOF and the amount ordered to be transferred pursuant to the SCO Report, which is $52,213 accounts for payments of interest disallowed by the SCO. That amount has been paid to the Successor Agency, and is proposed to be added to the outstanding debt in the attached resolution. The Oversight Board is now being requested to make a finding that each of the loans were for "legitimate redevelopment purposes." Once that finding is made, the obligation to repay these loans can be listed on the BOPS. The following outlines the history of the advances from the City to the Agency that comprised the $41,378,966 loan that was repaid in February 2011. A. 1983 Loan /Cooperation Agreement and Overview of Advances On August 16, 1983, the City Council and RDA Board of Directors approved, and the City and RDA entered into, a Cooperation Agreement (the "Loan /Cooperation Agreement "). The RDA and the City implemented the 1983 Loan /Cooperation Agreement as a line of credit, whereby the RDA committed tax increment funds to repay all future City advances to the RDA that the RDA then used in furtherance of the redevelopment activities in Project Area 1 and Project Area 2 (collectively, the `DR, Project Areas "), pursuant to the Community Redevelopment Law (Health and Safety Code section 33000 et. sec.) (the "CRL "). Pursuant to the 1983 Loan /Cooperation Agreement, the City provided to the RDA a series of advances dating through December 1, 2009 ( "Loan Advances "). The Loan Advances were documented by way of individual promissory notes, financing agreements, and other supplemental documentation ( "Loan Advance Documents "). The Loan Advances and Loan Advance Documents were maintained in the City's and RDA's records, and generally fall into three categories: The "Pre -2006 Loan Advance Documents," the "2006 Loan Restructuring," and the "Post -2006 Loan Advance Documents." B. The Pre -2006 Loan Advances On July 19, 1994, the City and RDA approved a Loan Advance to fund the Project Area 1 Capital Projects Fund for publicly owned improvements by a June 30, 1994 promissory note in a principal amount of $2,200,000, with 10% interest. The City extended the term of repayment, and after an interest "pay down" in 1998, the balance of the principal and interest on this Loan Advance was part of the 2006 Loan Restructuring (discussed below). These improvements included drainage, street and utility improvements located in the Cove and Village. These improvements were developed in- conjunction with the greater Cove drainage improvements that were installed by the Coachella Valley Water District (CVWD). On July 19, 1994, the City and RDA approved a Loan Advance to fund the Project Area 2 publicly owned improvements. This was documented by a June 30, 1994 promissory note in a principal amount of $4,321,796, with 10% interest. The City extended the term of repayment, and after a principal "pay down" in the amount of $849,607 in Fiscal Year 1993/94, and an interest "pay down" in Fiscal Year 1998/99 of $1,000,000 (which covered part of the interest on this loan advancement), the balance of the principal and interest on this Loan Advance was part of the 2006 Loan Restructuring. These improvements entailed drainage, signal and roadway improvements to Highway 1 1 1, Avenue 48 and Dune Palms Road. The Avenue 48 and Dune Palms Road improvements were needed in part, to accommodate the development of the Administrative Center for the Desert Sands Unified School District (DSUSD). On March 7, 2000, the City and RDA approved a Loan Advance to fund the acquisition of real property to be used for a publicly owned historical museum in Project Area 1, in an amount not to exceed $115,000, with 10% interest. The City ultimately advanced only $107,273 under this loan advancement, and the balance of the principal and interest on this Loan Advance was part of the 2006 Loan Restructuring. On June 20, 2000, the City and RDA approved a Loan Advance to fund Project Area 2 publicly owned improvements (specifically, including curb, gutter, street, fNfl and storm drain improvements on Highway 1 1 1, Adams Street and Washington Street) by resolutions and a promissory note in a principal amount of $1,500,000, with 10% interest. The balance of the principal and interest on this Loan Advance was part of the 2006 Loan Restructuring. On August 6, 2002, the City and RDA approved a Loan Advance to fund Project Area 2 publicly owned improvements (specifically, the La Quinta Community Park) by resolutions and a promissory note in a principal amount of $1,100,000, with 10% interest. The principal and accumulated interest on this Loan Advance was paid down at the time of the 2006 Loan Restructuring. On April 1, 2003, the City and RDA approved a Loan Advance to fund Project Area 1 publicly owned improvements (specifically, a public library, La Fonda street improvements, and design of Eisenhower street /median improvements, all per Project Area 1 capital improvement projects) by resolutions and a promissory note in a principal amount of $6,000,000, with 7% interest. Interest was paid down in 2003, 2004, and 2005, and then - accumulated interest was paid off with the 2006 Loan Restructuring. C. 2006 Loan Restructuring On March 7, 2006, the City and RDA approved the 2006 Loan Restructuring, which consisted of a full restructuring of all amounts, principal and interest, remaining to be paid under the pre -2006 Loan Advances (the "2006 Loan Restructuring "). The restructuring was proposed to ensure that the City would be repaid all principal and interest within the time limit the RDA had to receive tax increment for the Redevelopment Plan for Project Area 1 (the "Project Area 1 Plan ") (Fiscal Year 2033/34) and the Redevelopment Plan for Project Area 2 (the "Project Area 2 Plan ") (Fiscal Year 2038/39), respectively. The 2006 Loan Restructuring established a revised repayment schedule and carried over other relevant loan terms from the pre -2006 Loan Advances. In summary, the 2006 Loan Restructuring did the following: a. At the time of the restructuring, on April 1, 2006, the City received from the RDA a total repayment of $5,691,347, consisting of $2,982,763 from Project Area 1 Loan Advances and $2,708,584, from Project Area 2 Loan Advances. b. For the Project Area 1 Loan Advances that had 10% interest, after the restructuring the total outstanding amount owed was $6,000,000. At 10% interest, annual interest payments of $600,000 would be paid by the RDA to City, with four balloon payments of $1,500,000, each in the last four fiscal years (Fiscal Years 2030/31 to 2033/34) to be paid by the RDA to City to pay off the remaining principal. `ref. c. For the Project Area 1 Loan Advances that had 7% interest, after the restructuring the total outstanding amount owed was $6,000,000. At 7% interest, annual interest payments of $420,000 would be paid by the RDA to City, with four balloon payments of $1,500,000, each in the last four fiscal years (Fiscal Years 2030/31 to 2033/34) to be paid by the RDA to City to pay off the remaining principal. d. For the Project Area 2 Loan Advances, all of which had 10% interest, after the restructuring the total outstanding amount owed was $10,000,000. At 10% interest, annual interest payments of $1,000,000 would be paid by the RDA to City, with four balloon payments of $2,500,000, each in the last four fiscal years (Fiscal Years 2035/36 to 2038/39) to be paid by the RDA to City to pay off the remaining principal. Following the 2006 Loan Restructuring, the RDA made regular interest payments on these Loan Advances and fully repaid the principal at the time of full repayment in 2011. D. Post -2006 Loan Advances After the 2006 Loan Restructuring, the City made two additional Loan Advances. The Post -2006 Loan Advance Documents, and purposes of those Loan Advances, were as follows: a. On December 4, 2007, the City and RDA approved a Loan Advance to fund the acquisition of real property in Project Area 2 (specifically, approximately 9.89 acres to be used for commercial uses as part of an adjacent affordable housing project that is currently under construction, known as the "Coral Mountain Property ") by resolutions and a financing agreement in a principal amount of $9,378,966, with 7% interest, maturing over an 1 1 -year period, with no prepayment penalty. The RDA made regular interest payments since the creation of this Loan Advance and fully repaid the principal at the time of full repayment in 2011. b. On December 1, 2009, the City and RDA approved a Loan Advance to fund the RDA's obligation, imposed by the State under Health and Safety Code sections 33690 and 33690.5, to make the SERAF payment. The RDA's funding obligation under these statutes required a remittance payment, made to offset the State's budget shortfall, of $23,560,481 for Fiscal Year 2009/10, and $4,850,687 for Fiscal Year 2010/11, respectively. The City agreed to provide the Loan Advance because the RDA's funds were committed to various projects and the RDA had the authority to make the State - mandated payment obligation from any funds legally available to the RDA, including those funds borrowed from the City's General Fund. (Health & Safety. Code §§ 33690(b), 33690.5(b).) The City `[$ advanced $10,000,000 to the RDA to pay for a portion of the SERAF payment via a Financing Agreement and resolutions approving the same, with no prepayment penalty. The $10,000,000 principal amount was documented as a liability of Project Area 1 at the time of full repayment in 2011. While it had the right to do so, the RDA elected not to borrow funds for this payment from its Low and Moderate Income Housing Fund because it desired to complete several critically important affordable housing projects. ANALYSIS: As described above, the Oversight Board is being requested to make a finding that the five loans between the City and former RDA were for legitimate redevelopment purposes. For purposes of making said finding, the term "redevelopment" is defined in Health and Safety Code Section 33020 as the "planning, development, re- planning, redesign, clearance, reconstruction, or rehabilitation, or any combination of these, of all or part of a survey area, and the provision of those residential, commercial, industrial, public, or other structures or spaces as may be appropriate or necessary in the interest of the general welfare, including recreational and other facilities incidental or appurtenant to them ". Staff believes that because all of the Loan Advances were expressly made for "redevelopment purposes," as defined by statute, this finding is appropriate. CONCLUSION: The subject loans were all made to further the goals and mission of the La Quinta Redevelopment Agency, and staff recommends the Oversight Board approve the proposed resolution, finding that each of the five loans were for legitimate redevelopment purposes, and are enforceable obligations. Respectfully submitted, Frank J. Spevacek, Executive Director Attachment: DOF's Finding of Completion Letter (November 6, 2013) "lt "`i DEPARTMENT OF F I N A N C E ZMNZMMZ•� 'iii- , *0 Nrjj - -, IM . L11 X, Ira &IM I re 11�20 ATTACHMENT 1 The California Department of Finance (Finance) has completed the Finding of Completion for the City of La Quints Successor Agency, Finance has completed its review • your request, which may have included reviewing supporting documentation submitted to substantiate payment or obtaining confirmation from the county auditor- controller. Pursuant to Health and Safety Code (HSC) section 34179.7, we are pleased to inform you that Finance concurs that the Agency has made full payment of the amounts determined under HSC section 34179.6, subdivisions (d) or (e) and HSC section 34183.5. This letter serves as notification that a Finding of Completion has been granted. The Agency may now do the following: Place loan agreements between the former redevelopment agency and sponsoring entity on the ROPS, as an enforceable obligation, provided the oversight board makes a finding that the loan was for legitimate redevelopment purposes per HSC section 34191.4 (b) (1). Loan repayments will be governed by criteria in HSC section 34191 Utilize proceeds derived from bonds issued prior to January 1, 2011 in a manner consistent with the original bond covenants per HSC section 34191.4 (c), t A-Vj r-11 Fj TAM IN I.ii 1AUTWI M Ora N STMEA51601111116"Wifflol Im I Im 161 K.Willej a IN RV 1011 m KI @17-As KI imelsom I Please direct inquiries to Andrea Scharffer, Staff Finance Budget Analyst, or Chris Hill, Principal Program Budget Analyst, at (916) 445-1546. Sincerely, JUSTYN HOWARD im "1 11,11, cc: Mr. Frank Spevacek, Executive Director, City of La Quinta Ms. Pam Elias, Chief Accountant, Property Tax Division, County of Riverside Auditor-Controller California State Controller's Office "VA isK CITY MEETING DATE: January 21, 2014 ITEM TITLE: APPROVE CONTRACT CHANGE ORDER NO. 2, APPROPRIATE $70,444 FROM PAVEMENT MANAGEMENT FUND, AND ACCEPT EISENHOWER DRIVE /CALLE SINALOA MODERN ROUNDABOUT IMPROVEMENTS AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 13 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve Contract Change Order No. 2; appropriate $70,444 from the pavement management fund; accept the Eisenhower Drive / Calle Sinaloa Modern Roundabout Improvement Project as 100 percent complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $33,857 thirty -five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY: • The intersection of Eisenhower Drive and Calle Sinaloa (Avenue 52) was a four -way stop that met traffic warrants for a traffic signal. In lieu of a traffic signal, the City Council approved the installation of a modern roundabout for safety and aesthetic reasons. • Construction of the modern roundabout was recently completed. The project included remediation of the existing asphalt roadway, landscaping, an entry monument wall, and drainage improvements. • In order to close out the contract and allow final payment to the contractor, Golden Valley Construction, staff is requesting an appropriation from the Pavement Management Program for additional pavement rehabilitation that was needed. Staff is also requesting that the City Council accept the improvements. FISCAL IMPACT: The original project construction amount awarded on May 7, 2013 was $609,888, which included the base bid and certain additive alternates including an entry wall feature. This brought the total project budget to $922,619. "EII Project Budget Total $922,619 Original Construction Contract ($609,888) Contract Change Order No. 1 ($ 17,491) Pending Quantity Adjustment Change Order No. 2 ($ 52,953) Design, Decorative Lights & Contingency ($312,731) Project Budget Amount Remaining After Construction Efforts ($70,444) An appropriation of $70,444 from the pavement management fund is necessary in order to close out and make final payment to the contractor. BACKGROUND /ANALYSIS: The Eisenhower Drive /Calle Sinaloa Modern Roundabout, Project No. 2010-11, entailed replacement of the four -way stop at this intersection with a modern roundabout, and provided an entry feature for the primary entrance into the La Quinta Cove neighborhood (Attachment 1). On May 7, 2013, the City Council awarded a contract to Golden Valley Construction for $609,888 to construct the roundabout, including decorative lighting and an entry wall that will eventually support artwork in the center median. On June 10, 2013, a Notice to Proceed was issued with a 90 working day contract with a completion date of October 23, 2013. Contract Change Order No. 1 allowed for additional landscaping, storm drain modifications, and concrete removals and replacement. Most of these modifications were for the additional improvements constructed to meet the concerns of the adjacent residents related to access and aesthetics. Contract Change Order No. 2 allowed for adjustments in final quantities from the engineer's estimate to those actually installed (Attachment 2). There was a significant increase in the asphalt concrete items due to insufficient existing roadway thickness. It was more cost effective to replace the asphalt while the road was closed for construction. This effectively moved Eisenhower Drive and Calle Sinaloa forward in the Pavement Management Program, which was scheduled for resurfacing in Fiscal Year 2014/2015. Design errors caused the technical costs, such as survey and inspection, to be much higher than originally estimated, which exhausted all contingency for the project. The City- contracted surveyor had to recalculate and re -stake a large portion of the improvements and the City contract inspector had to be on the project almost full time to coordinate the work. It substantially increased the professional costs given the contract project manager had to perform a value analysis to reduce the construction costs. There was also a need to perform multiple reviews of the plans and rewrite the specifications to make a more constructible bid set. Staff is reviewing the cost for the additional coordination to determine if any of it should be charged back to the design consultant. Regardless, M staff is taking a number of steps to ensure adequate budget controls are in place for future roundabout projects to prevent cost overruns such as this. The project was deemed substantially complete on October 23, 2013. Per the project specifications, no liquidated damages or early completion incentives are recommended. The project's construction is now 100 percent complete and in compliance with the plans and specifications. Staff therefore recommends acceptance of the project and release of the retention 35 days after the Notice of Completion is recorded. ALTERNATIVES: Since the project has been constructed and reviewed for conformance to the plans and specifications, staff does not recommend any alternatives. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director /City Engineer Attachments: 1. Vicinity Map 2. Contract Change Order No. 2 "rr "n z 0 c� W M O Q O C,y < <c� yGC N m gr'9N O � O O Q N Q O O W Q O 0 J Q Q O W Q Z O O � m Q O O Q W � W Q Q ATTACHMENT 1 CALLE HIDALGO Z W U L LU U W > j W W Q Q Q Q Q CALLE ENSENADA MODERN ROUNDABOUT IMPROVEMENT CALLE CADIZ CALLE �J VICINITY MAP CLARET CV F-,**' Not to Scale CITY COUNCIL MEETING: December 17, 2013 wtQ c ITEM TITLE: APPROVE CONTRACT CHANGE ORDER No.2, APPROPRIATE 0 $50,000 FROM PAVEMENT MANAGEMENT FUNDS AND z ACCEPT EISENHOWER DRIVE /CALLE SINALOA MODERN ROUNDABOUT IMPROVEMENT CONSTRUCTED BY GOLDEN ���M�w��� VALLEY CONSTRUCTION OFTY� DEPT. DIRECTOR: Timothy R. Jonasson, P.E., Public Works Director /City Engineer STAFF CONTACT: Bryan McKinney, P.E., Principal Engineer 118 O Q FRITZ QBURNS Z W PARK Q m O Z U N N W � W FRANCIS HACK LN W W e,RKDALFCT g o O Z Z Z j j Q Q Q � O O O VICINITY MAP CLARET CV F-,**' Not to Scale CITY COUNCIL MEETING: December 17, 2013 wtQ c ITEM TITLE: APPROVE CONTRACT CHANGE ORDER No.2, APPROPRIATE 0 $50,000 FROM PAVEMENT MANAGEMENT FUNDS AND z ACCEPT EISENHOWER DRIVE /CALLE SINALOA MODERN ROUNDABOUT IMPROVEMENT CONSTRUCTED BY GOLDEN ���M�w��� VALLEY CONSTRUCTION OFTY� DEPT. DIRECTOR: Timothy R. Jonasson, P.E., Public Works Director /City Engineer STAFF CONTACT: Bryan McKinney, P.E., Principal Engineer 118 "K Eisenhower Drive/Calle Sinaloa Modern Roundabout Improvement 2010-2011 Golden Valley Construction 2000 Executive Dr. Palm Springs, Ca 92262 ATTACHMENT 2 described work not included in the plans and specifications for this Contract, Unless otherwise stated all work shall conform to the terins, general conditions, and special provisions of the original Contract, DESCRIPTION OF CHANGE k�r�c�c° fcs�c° �ca4�c9F94ir�c�e9eira" ra�cs} �' r9ra�e�4ca4�' ratxkahx4sF�' r3c�e�eie�Yak�c�cat�e���c9s��c�r��4�e�esc�c�ea °e4e�s9ca�c�s3cic°�; 9c�+ c�' s* xtiric�aat�s�c�cz 'r�e�s�c°ata4°�'ca%r�r Previous Amount through Contract Chance Order No. I $ 627,378.30 Change Add This Order No. 2 $ 52,95165 Revised Contract Total By reason of this contract change order the time of completion is adjusted as follows: -0- days added /deleted to contract time. The revised contract completion date shall be: 10/23/13 SOMBUMM �: + Date: MIX XXXX�� We, the undersigned Contractor, havegiven careful consideration to the changeproposed andhereby agree, if thisproposal is approved, that we will late the above specified work and hereby accept asfull payment the amount shown above, which includes all direct and indirect overhead expenses -for any delays, Contractor: Go "ft'A 120 T: IENGINEERING SERVICES DIVISION (CIP)1PROJEC'rS12_CONS'rRUCTIO 010 -11 CALLS SINALOA AND EISENHOWER ROUNDADOUTtCGNSTI2UCTIO ROGRESSPAYMENTS & CCO'WCCO #2- QUANT ADJUST DOC CITY OF LA QUINTA ED-h—I DIN. & C.P. 31-1.. Roundabout I.p—Sm.At. Pv. W N., 2010-11 IV . . . . 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V.svl L S9.500O1 49mm 8.506615 I'll ill gi w ..&O.00 21 98 0A "OD 1850060 12.M x Som k Wid ji—h htlri34Ft5 a8 NO 5-:M, so UQ -$sr.w woo 47 'WhIh-- I --Y— —11, —2 ,t.d Ha{t D I I 1 00 110 Ko w —YkI la clt+ 4 .90 —328.0404 S49.,W.w —&. .60 39.."To 29tl =s1 1 A I., ,-L redo :7 I 12s'.. i90 w IO,.wu O:: V&.AW N 24'1960 SOW I lS,1M 00i -�ow. 5600 _P8 g-1 948 406 ID' 13 200. $550 LCZW- 28 i4L 4w 20O So 11? 171 W S3 1.� %101 llffi II— & Mi CITY MEETING DATE: January 21, 2014 ITEM TITLE: APPROVE REQUEST FOR PROPOSALS TO OBTAIN PROFESSIONAL ENGINEERING SERVICES TO PREPARE PLANS, SPECIFICATIONS, AND ESTIMATES FOR LA QUINTA PARK RESTROOM AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 14 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve a request for proposals to obtain professional engineering services to prepare the plans, specifications and engineer's estimate for the La Quinta Park Restroom project. EXECUTIVE SUMMARY: • The City is proposing to construct an additional prefabricated restroom facility next to the current restrooms at La Quinta Park to meet increased demands during soccer and softball seasons (Attachment 1). • Staff recommends approval of the attached request for proposals (RFP) (Attachment 2) in order to hire an engineering consultant to prepare plans, specifications and estimates. FISCAL IMPACT: None for this action. The La Quinta Park Restroom project is programmed to receive $188,224 from Quimby Funding this fiscal year. Once an engineering consultant is identified, staff will prepare the Professional Services Agreement for design services for City Council's consideration. This project is included in the 2013/2014 Capital Improvement Program. BACKGROUND /ANALYSIS: The existing restrooms at La Quinta Park do not have adequate capacity during the soccer and softball seasons. Therefore, staff recommends that a prefabricated `W1 men's and women's restroom facility be constructed matching the design aesthetics of the park. The facility will be constructed to accommodate a minimum of two occupants per restroom. The City Manager intends to appoint a Consultant Selection Committee consisting of the following members: Timothy R. Jonasson, P.E., Public Works Director /City Engineer; Bryan McKinney, Principal Engineer; Edie Hylton, Community Services Director; Steve Howlett, Golf and Parks Manager; and Nick Nickerson, Project Manager. If the City Council wishes to appoint a different committee, the committee would be subject to the Brown Act unless the committee consists solely of two Council Members. Contingent upon City Council authorization to distribute the RFP, the following represents the project schedule: Proposal Due Date Recommendations to City Council Project Design (six months) ALTERNATIVES: February 24, 2014 April 1, 2014 April 2014 to November 2014 Due to the need for more restrooms at La Quinta Park and the availability of Quimby funds for this project, staff does not recommend an alternative action. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director /City Engineer Attachments: 1. Site Map 2. RFP 123 rib I jfff&-41,� d ams Street ow � I i 4 N 6ilf 44. AX.- 1916,41! j La A Ar —w Blackhawk Way MF M L7 . OF t1 ATTACHMENT 2 REQUEST FOR PROPOSALS PROFESSIONAL ENGINEERING AND DESIGN SERVICES LA QUINTA PARK RESTROOM PROJECT 2013 -12 The City of La Quinta ( "City ") requests proposals from qualified professional engineering consultants to prepare plans, specifications, and estimate (PS &E) for the La Quinta Park Restroom, Project No. 2013 -12. La Quinta Park is an 18 acre park located on the corner of Adams Street and Blackhawk Way. La Quinta Park is the City's largest park. Amenities include: Barbecue, Ball fields, Basketball court, Children's play area, Picnic tables & benches, Restrooms, Soccer fields, Walking path, Water feature, Skate Park, Public Art, and a Pavilion available for rent. The City is proposing to add an additional restroom structure next to the current restrooms, location map is provided as Attachment 1, to provide additional capacity for the soccer and softball fields. The additional restroom facility shall include both a men's and women's restroom with the capacity to allow a minimum of two occupants. The restroom must also match the design aesthetics of the park. This is a prevailing wage project. In general, the plans, specifications & estimates (PS &E) prepared for proposed Public Restroom Addition will include: • Construction of subgrade pad; • Installation and connection of utilities; • Installation of Pre - engineered Restroom Structure (Example in Attachment 2); and • Installation of ADA compliant path connecting restrooms to existing sidewalk. Page 1 of 5 `pz: Services Requested Services and products to be rendered in performing all work associated with project development may include, but may not be limited to: • Perform appropriate engineering related field survey, and prepare the base map. The base map will include all above ground and below ground utilities and potential obstructions; • Prepare plans, specification, and cost estimate for the proposed. o Plans will likely include title sheet, parking lot and site improvement plan, utility plan, electrical plan, landscaping and irrigation plan, and necessary construction notes and details; o Project specifications and bid documents will likely include a detailed project description, preparation of bid schedule, special provisions, technical specifications, and any referenced standard plans or details; ■ Unless specifically requested by City, Consultant may not write a proprietary specification, three (3) acceptable manufacturers must be provided for equipment incorporated into the project — these must be listed under each specification item. ■ Features shall be designed in a manner that complies with all regulations for the construction, maintenance, and operation of a public restroom. o Project estimate will include backup documents for bid item quantities and associated unit costs. • Prepare for and attend a Community Services Commission meeting, a Planning Commission meeting, a City Council Study Session and a City Council meeting in addition to the normal project development team meetings. • Provide support during the bidding and construction phase. Page 2 of 5 127 Project Development Process 1. Pre - Design Meeting - Initial meeting between the consultant and City staff to clarify project design objectives and requirements. 2. Agency Approval A. Consultant will submit the plans, specifications, and estimate, and /or other necessary documents required to obtain approval. At a minimum, the consultant should plan for the following plan check submittals: (1) 1st Review- Concept Review (base sheet) — 3 bond copies (2) 2nd Review - 85 -90% Check Plans & Specs — 3 bond copies (3) 3rd Review - 100% Check (complete PS &E) — 3 bond copies (4) 4th Review - Preliminary Final (screen check) — 1 Mylar set B. All approved plans will be provided to the City on compact disk in AutoCAD 2008 or higher format, as well as on "D" size Mylar. Specification and /or bid documents will be provided on digital medium in Microsoft Word for Windows format. The Engineer's estimate will be provided in Excel for Windows format. 3. Bidding Phase The consultant will be expected to attend the pre -bid meeting and will respond to contractor requests for plan clarification during the bid process. 4. Construction Phase The consultant will be required to respond to requests for information (RFI) and provide clarification of questions relating to its plans during the construction phase. 5. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. Page 3 of 5 128 Proposal packages are to be submitted to the City on /or before close of business on Monday, February 24, 2014. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Bryan McKinney, Principal Engineer City of La Quinta Public Works Department 78 -495 Calle Tampico La Quinta, CA 92253 Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 6. Work Proposal (envelope 1) - submit 4 copies A. Cover Letter (1) The name, address, and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub - consultants and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and individual resumes for prime and sub - consultants. (2) Consultant's and sub - consultant experience with similar work, including names and current phone numbers of reference for listed projects. C. Project Understanding and Approach - A description of your project understanding, and how you will approach the project. D. Scope of Work Program - A description of the tasks, sub - tasks, and deliverables that will be provided. Page 4 of 5 `R E. Project Schedule - A comprehensive design schedule is to be submitted describing the nature and scheduling of proposed tasks and reflecting April 1, 2014 as the start date. 7. Cost Proposal (envelope 2) - submit 2 copies The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man -hours and extended billing rates per classification of personnel will be indicated for each task and /or sub -task defined. Selection Process Work Proposals will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Committee may or may not choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top- ranked firm. The successful consultant will be expected to enter into the City's Professional Services Agreement presented as Attachment 3. Page 5 of 5 iIG 9 -6�•' Y -1 , - Y� '� Wo P.ropas.ed.Resroa.M, -Site ; ...:.,�, �• Bfackhaw :.Way.- u. �� , � i it �4 . � i' ��..•, �41': �. �17 -A �.., A Oft ar I 0 HH can A -�, - —74 Ks Fix 'a I I Or. • ri i-- W-IP- Doak 4 0 -------------------------------------------------------- .... ...... ............ ............ *IW 1,A - I Or. • ri i-- W-IP- Doak 4 0 -------------------------------------------------------- .... ...... ............ ............ K7 _..T... � ON: ;y1f .x.da.1���Z . .� •111!AJ!I• •119 • 0 _ -VIP A. - g -i iJLr. 1 n 0 x 0 0 D r r x LA m M N M m c m 4 1.1 C m r n 13 M m m 0 0 i n 0 D Z { k FAA k - FAA da x i 0. ra fBI+: 137 CITY MEETING DATE: January 21, 2014 ITEM TITLE: APPROVE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE AND AUTHORIZE ADVERTISEMENT FOR BID OF PHASE I PAVEMENT MANAGEMENT PLAN STREET IMPROVEMENTS AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 15 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve the plans, specifications and engineer's estimate and authorize staff to obtain bids for the Phase I Pavement Management Plan Street Improvements. EXECUTIVE SUMMARY: • In accordance with the adopted Pavement Management Plan (PMP), six streets are scheduled for maintenance and remediation during this fiscal year (Attachment 1). • Phase I of this project, which is the non - federal phase, includes the rehabilitation of the pavement on all the streets, with the exception of one which will be rehabilitated later this fiscal year with Federal Surface Transportation Program (STP) funding as part of Phase II. • The plans, specifications, and estimates (PS &E) for Phase I are now complete, and staff is prepared to bid this project upon City Council approval. FISCAL IMPACT: The PMP is included within the 2013/2014 Capital Improvement Program and has received $2,453,651 in operating funds over the last two years from the City's General Fund and will receive $249,507 from federal STP funds this fiscal year. Overall, an amount of $2,703,158 is available for the PMP Street Improvements project this fiscal year. Based on the engineer's estimate, Phase I (non - federal phase) of the project will use approximately $1,840,000 of available PMP monies. Since the City is required 138 under Measure "A" to expend a minimum of $937,007 annually from the General Fund in order to meet the City's Maintenance of Effort (MOE) requirement, staff anticipates the City's MOE for this fiscal year, as well as most of next, will be met with this project. Phase II (federal phase) of the project is estimated at $425,000, with $249,507 coming from the federal STP and $175,493 coming from the PMP account. The federal funds can only be used for the construction phase of the project. Subsequently, all soft costs are the responsibility of the City and will come out of the PMP account. BACKGROUND /ANALYSIS: A Pavement Management Update Report, dated August 2012, was prepared by the City's engineering consultant, OMNIS, in order to provide an inventory of City roadways, including: current conditions, roadway preservation needs, and a roadway improvement funding schedule. The PMP recommended the rehabilitation of pavement on six street segments during Fiscal Year 2013/2014. The streets are as follows: ✓ Calle Tampico between Eisenhower Drive and Washington Street ✓ Calle Tampico between Washington Street and Park Avenue ✓ Park Avenue between Calle Tampico and Avenue 50 ✓ Washington Street between Calle Tampico and Avenue 52 ✓ Avenue 52 between Washington Street and Cetrino ✓ Avenida Bermudas between Avenue 52 /Calle Sinaloa and Calle Nogales The project was separated into two phases when the City was notified that federal STP funds were approved for Washington Street between Calle Tampico and Avenue 52. The PS &E is complete for the five roadway segments included within Phase I of the project and is available for review in the City's Public Works Department. The PS &E for Phase II of the project is underway and will be submitted for City Council's consideration in the near future. Contingent upon City Council's approval to advertise the Phase I PMP Improvements on January 21, 2014, the following is the proposed project schedule: City Council Bid Authorization Bid Period City Council Award Construction Accept Improvements January 21, 2014 January 22 to February 20, 2014 March 4, 2014 March through May 2014 June 2014 `KR, ALTERNATIVES: In order to comply with the MOE requirements of the City's Measure "A" funds, the project must be completed during this fiscal year. Therefore, no alternatives are recommended. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director /City Engineer Attachment: 1. Vicinity Map 140 Mi ATTACHMENT 1 CALLS HIDALGO CALLE SINAL- - O Z Q Z O O J W Q O O W Z Z � Q Q Q CALLE ENSENADA_ :ALLE NOGALES TIT BARCELONA r y � 3 CANYON CT Q 7 COYOTE V � g : LQ CORP. 2 m W : YARD a cn O A O O U N Q: W 52 O C,9yG'< <y T'4�K�lyG ROCK TU�'N cr PHASE 1 PAVEMENT A� MANAGEMENT PLAN m n VICINITY MAP Not to Scale CITY COUNCIL MEETING: January 21, 2014 ITEM TITLE: APPROVE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE AND AUTHORIZE ADVERTISEMENT FOR BID OF PHASE I PAVEMENT MANAGEMENT PLAN STREET IMPROVEMENTS `�� 9w� DEPT. DIRECTOR: Timothy R. Jonasson, P.E., Public Works Director /City Engineer OF 142 STAFF CONTACT: Bryan McKinney, RE., Principal Engineer 143 CITY MEETING DATE: January 21, 2014 ITEM TITLE: REJECT ALL BIDS, AND AUTHORIZE READVERTISEMENT OF BIDS AND ADVANCE PURCHASE OF EQUIPMENT FOR HEATING, VENTILATION AND AIR CONDITIONING SYSTEMS 1 AND 2 AT CITY HALL AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 16 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Reject all bids; authorize staff to readvertise the Heating, Ventilation and Air Conditioning Systems 1 and 2 project at City Hall as a non - prevailing wage project; and authorize the advance purchase of equipment at a not -to- exceed amount of $85,000. EXECUTIVE SUMMARY: • This project entails replacing the heating, ventilation and air conditioning systems (HVAC Systems) 1 and 2 at City Hall with a single 80 -ton nominal air cooled chiller. • Construction bids were received on December 19, 2013 for the HVAC Systems 1 and 2 project. The lowest bid was $188,500, $49,500 more than the engineer's estimate. • Since awarding the project at this time would require an additional appropriation of $63,350 from the City's Equipment Replacement Fund, staff is recommending all bids be rejected and the project be readvertised as a non - prevailing wage project. • Staff is also recommending the City advance purchase the equipment in an attempt to further reduce the cost from contractor mark up and ensure the equipment still arrives in time to install before summer. FISCAL IMPACT: None for this action. The HVAC Systems 1 and 2 at City Hall project is programmed to receive $162,850 from the City's Equipment Replacement Fund 144 this fiscal year. Staff will provide the appropriate funding recommendation once new bids are received for the project. The equipment cost is estimated at $85,000. BACKGROUND /ANALYSIS: City Hall was originally constructed in 1991 under the 1988 California Building Code. An additional administration wing was added on the west side in 2008. The HVAC systems that serve the majority of City Hall were installed as part of the original construction. The installed systems typically have a service life of approximately 20 years. The U- shaped east end of the building is heated and cooled by HVAC Systems 1 and 2. These units have required numerous costly repairs in the last few years, including a compressor replacement in the past year. In order to proactively address the replacement of these critical systems, the City Council established a Citywide Preventative Maintenance Plan as part of its Fiscal Year 2013/2014 Capital Improvement Program. This annual maintenance plan is funded from the City's Equipment Replacement Fund. On December 19, 2013, three sealed bids were received. A detailed bid comparison summary is provided as Attachment 1. Pacific West Industries, Inc. submitted the lowest bid in the amount of $188,500. This lowest responsive bid of $188,500 is significantly higher than the engineer's construction estimate. Staff researched the cause for the higher bids and believes the higher costs are due to: 1) prevailing wage requirements were added by the addendum after the project was bid; and 2) the manufacturer's HVAC equipment price increased by $10,000 after the project was advertised. As this project is not subject to prevailing wage requirements, staff desires to readvertise it to reflect this. In order to ensure that the HVAC equipment is available when the contractor is selected (there is an eight week lead time), staff also recommends ordering and purchasing the equipment at this time. This should allow construction to be completed in late April instead of July 2014. Contingent upon City Council approval to reject all bids and readvertise on January 21, 2014, the following is the anticipated project schedule: Project Advertisement January 22, 2014 — February 21, 2014 Project Award March 4, 2014 Sign Contract /Mobilize March 5, 2014 — March 18, 2014 Construction (30 calendar days) March 2014 — April 2014 Accept Improvements April 2014 MIR ALTERNATIVES: The recommended action may result in a cost savings and would not delay the installation of the new HVAC units; therefore, no alternative is recommended. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director /City Engineer Attachment: 1. Bid Comparison Summary `«: 147 E E 3 O CL E O U m d O o _ Cl) _ d f0 W N N K) K) HT O t O O V ' O li O d Mil U rn � N K3 K3 V O O O C O 0) O O O O C V O d r O O W N N :6 ER K3 HT C O U y O O V O O Q d O O 0) N N 0) � K3 K3 O O O 0) I- O C V M N 0) r co 6 W C ea ea to V N C O O O O V V i N r LP d M N O O O O O O O O O O CD N D7 OF O W M fj M � N M K3 K3 HT O O 0) f0 V CL rn °._ �=w C M Lo N C K3 K3 V i N _ C J J V 07 0) ui f0 E y W Q) i E 0) U 0) c0 C Q 07 0) C Of W N cU C O N >Z rn T V � N U 0) Q 2 O a O �p NN 0 T U N E 0) ATTACHMENT 148 f[ CITY] MEETING DATE: January 21, 2014 ITEM TITLE: APPROVE DEMAND REGISTER DATED JANUARY 21, 2014 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 17 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve Demand Register dated January 21, 2014. EXECUTIVE SUMMARY: None. FISCAL IMPACT: Demand of Cash: -- City $ 3,987,688.53 -- Successor Agency of RDA $ 25,346.27 -- Housing Authority $ 5,765.00 -- Housing Authority Commission $ 0.00 BACKGROUND /ANALYSIS: Between City Council meetings, there is a need to pay routine bills in order to avoid late fees being charged to the City, as well as payroll and related payroll taxes. These items are listed below: Warrants Issued: 101618 - 1017131 101714 - 1017861 101787 - 1018771 Voids} Wire Transfers} P/R 36913 - 369431 P/R Tax Transfers} 101878 — 1019601 $ 828,533.71 $ 290,148.71 $ 1,440,538.33 $ 0.00 $ 428,890.63 $ 376,342.08 $ 101,505.49 $ 552,840.85 $ 4,018,799.80 150 The most significant expenditures being paid on the demand registers listed above are as follows: Significant Expenditures: Vendor: Account Name: Riverside Co. Sheriff Various Arch Insurance Co. Construction O &J Landscape Const. Insurance Claims Arch Insurance Co CRW Systems Inc Granite Const Doug Wall Const. CVAG Tylin International CNL Desert Resort Doug Wall Const ALTERNATIVES: Construction Machinery /Equip Construction Design Amount: Purpose: $933,077.01 Police Svc 9/19 -10/16 $222,388.26 Oct -Adams Bridge $157,585.23 SilverRock Damages $154,327.50 Nov -Adams Bridge $150,050.00 Community Svc. Software $114,917.47 Hwy1 11 /Washington Improvements $ 79,305.72 Nov - Senior Ctr. Design TUMF Payable $ 70,935.94 Nov -TUMF Fees Technical $ 61 ,787.34 Oct -Adams Bridge Developer Deposits $ 58,050.47 Deposit Refund Design $ 57,619.40 Dec - Senior Ctr. Design The City Council may approve, partially approve or reject the register of demands. Report prepared by: Sandra Mancilla, Account Technician Report approved for submission by: Robbeyn Bird, Finance Director Attachments: 1 . Wire transfers 2. Demand Register W11 t CITY OF LA QUINTA BANK TRANSACTIONS 12/10/13 - 1 /10/1 12/10/13 WIRE T - TASC $906, 12/19/13 WIRE TRANSFER - PERS $2,696.34 12/19/13 WIRE TRANSFER - L $141,583.04 12/20/13 WIRE TRANSFER - IC $9,484.45 12/20/13 WIRE TRANSFER - PIERS $43,798.91 12/20/13 WIRE TRANSFER - L $273.00 12/24/13 WIRE TRANSFER - TASC $907.69 01/03/14 WIRE TRANSFER - PERS $86,456.17 01/03/14 WIRE TRANSFER - IC $8,542.85 01/03/14 WIRE TRANSFER - LQCE $273.00 01/06/14 WIRE TRANSFER - L $132,863. 01 /07/14 WIRE T - TASC $1,104.45 I Ili ill III . ff.-In i 153 Vendor Name Payment Number Payment Date Payable Description Account Number Amount Fund: 101 - GENERAL FUND DEPARTMENT OF JUSTICE 101637 12/13/2013 BLOOD/ALCOHOLTESTING 101 -2001 -36310 525.00 SOUTH VALLEY ELECTRIC 101690 12/13/2013 LIBRARY EAT LIGHTS 101 - 3004 -60691 2,450.00 NEW CONSTRUCTION SOLUT 101667 12/13/2013 LIBRARY - RESTROOM LEAK 101- 3004 -60691 580.00 CVSPIN INC 101636 12/13/2013 COMMUNITY SVC GRANT 101 - 3001 -60510 4,846.88 PANDA EXPRESS 101674 12/13/2013 MENU ITEMS 101 - 0000 -42216 686.88 US DEPARTMENT OF EDUCA 101705 12/13/2013 DARN /HERRERA PR 12/6/13 101 -0000 -20985 10.39 RIVERSIDE DEPARTMENT OF 101685 12/13/2013 DARN /GON LES PR 12/6/1 101 - 0000 -20985 200.00 AMERICAN COUNCIL OF END 101619 12/13/2013 2014 PUBLICATIONS 101 -7002 -53040 55.43 AMERICAN COUNCIL OF ENG 101619 12/13/2013 2014 PUBLICATIONS 101- 6002 -53040 110.87 CMAA 101632 12/13/2013 SEMINAR- MCKINNEY /STSAU 101 -7006 -60320 170.00 SHARK POOLS INC 101688 12/13/2013 DEC -CITY HALL FOUNTAIN 101 - 3008 -60668 90.95 SHARK POOLS INC 101688 12/13/2013 DEC-F8 POOL 101- 3001 -60184 488.75 CANON FINANCIAL SERVICES 101627 12/13/2013 DEC - CONTRACT CHARGE 101- 1007 -60662 1,572.94 SHARK POOLS INC 101688 12/13/2013 DEC -LQ PARK WATER FT 101- 3005 -60554 169.15 PACIFIC WEST INDUSTRIES 101672 12/13/2013 MUSEUM HVAC SVC 11/7 101 - 3006 -60667 693.00 AMERICAN PLANNING ASSO 101621 12/13/2013 MEMBERSHIP -JAY WUU 101 - 6002 -60351 390.00 VACATION RENTAL COMPLIA 101706 12/13/2013 NOV -STVR 101- 1006 -60104 2,640.00 FILLER, CAROL 101645 12/13/2013 PLAN CHECK REFUND 101 - 0000 -34461 3,611.00 INTERNATIONAL ASSOCIATI 101657 12/13/2013 MEMBERSHIP -GREG BUTLER 101 -6001 -60351 150.00 HOME DEPOT CREDIT SERVI 101654 12/13/2013 GRAFFITI MATERIAL 101 -7004 -60423 560.74 HOME DEPOT CREDIT SERVI 101654 12/13/2013 GRAFFITI MATERIAL 101- 7004 -60423 268.01 HOME DEPOT CREDIT SERVI 101654 12/13/2013 ELECTRICAL /WIRES 101 - 7004 -60431 2535 HOME DEPOT CREDIT SERVI 101654 12/13/2013 MATERIAL /SUPPLY 101 - 7003 -60431 128.39 HOME DEPOT CREDIT SERVI 101654 12/13/2013 GRAFFITI MATERIAL 101 - 7004 -60423 152.39 PALM DESERT AREA CHAINS 101673 12/13/2013 SP ENFORCEMENT FUND 101- 2001 -60175 60.00 HOME DEPOT CREDIT SERVI 101654 12/13/2013 MATERIAL /SUPPLY 101- 7003 -60431 51.26 BIO- TOXLABORATORIES 101624 12/13/2013 BLOOD ALCOHOLTESTING 101 - 2001 -36310 115.70 BIO-TOX LABORATORIES 101624 12/13/2013 BLOOD /ALCOHOL TESTING 101 -2001 -36310 712.00 HOME DEPOT CREDIT SERVI 101654 12/13/2013 MATERIAL 101- 7003 -60431 22.42 HOME DEPOT CREDIT SERVI 101654 12/13/2013 ASPHALT MATERIAL 101 - 7003 -56490 7333 HOME DEPOT CREDIT SERVI 101654 12/13/2013 ASPHALT MATERIAL 101 -7003 -56490 10436 HOME DEPOT CREDIT SERVI 101654 12/13/2013 ASPHALT MATERIAL 101 - 7003 -56490 721.85 FULTON DISTRIBUTING 101647 12/13/2013 DOGGIE BAGS 101- 7004 -60431 677.45 STAPLES ADVANTAGE 101692 12/13/2013 OFFICE SUPPLIES 101- 1002 -60400 831 STAPLES ADVANTAGE 101692 12/13/2013 OFFICE SUPPLIES 101- 1002 -60400 29.00 STAPLES ADVANTAGE 101692 12/13/2013 OFFICE SUPPLIES 101 - 3001 -60400 4238 STAPLES ADVANTAGE 101692 12/13/2013 OFFICE SUPPLIES 101- 3002 -60400 5334 STAPLES ADVANTAGE 101692 12/13/2013 OFFICE SUPPLIES 101 - 6001 -60400 45.86 WALTERS WHOLESALE ELECT 101712 12/13/2013 ELECTRICAL MATERIAL 101 -7004 -60431 70.22 WALTERS WHOLESALE ELECT 101712 12/13/2013 ELECTRICAL MATERIAL 101- 7004 -60431 73.92 WALTERS WHOLESALE ELECT 101712 12/13/2013 ELECTRICAL MATERIAL 101 -7004 -60431 6.13 DESERT LIVE SCAN 101640 12/13/2013 INSTRUCTOR -MYERS 101 - 3003 -60107 47.00 OFFICE TEAM 101671 12/13/2013 TEMP STAFFING 101 - 6001 -60125 450.50 OFFICE TEAM 101671 12/13/2013 TEMP STAFFING 101 - 6001 -60125 340.00 OFFICE TEAM 101671 12/13/2013 TEMP STAFFING 101 - 6001 -60125 646.00 OFFICE TEAM 101671 12/13/2013 TEMP STAFFING 101- 6001 -60125 365.50 FAMILY YMCA OF THE DESER 101643 12/13/2013 FB AQUATICS PROGRAM 201 101- 3001 -60184 10,396.86 HOME DEPOT CREDIT SERVI 101654 12/13/2013 IRRIG MATERIAL 101- 7004 -60431 51.75 HOME DEPOT CREDIT SERVI 101654 12/13/2013 ELECTRICAL MATERIAL 101 - 7004 -60431 128.42 SODDEN, RENATE 101625 12/13/2013 INSTRUCTOR PAYMENT 101 - 3002 -60107 70.00 FIRST AMERICAN TITLE COIN 101646 12/13/2013 ATTORNEY /LITIGATION 101 - 1001 -32040 395.00 TRAFFEX ENGINEERS INC 101700 12/13/2013 NOV- CONTRACT TRAFF END 101 - 7006 -60144 13,100.00 HOME DEPOT CREDIT SERVI 101654 12/13/2013 IRRIG MATERIAL 101 - 7004 -60431 32.91 12/16/2013 10:05:16 AM Page 1 of 7 154 Demand Register Packet: APPKT00045 - SHIM 12/13/13 Vendor JUame Payment Number Payment Date Payable Description Account Number Amount HOME DEPOT CREDIT SERVI 101654 12/13/2013 PAIGE RESTROOM R &M 101 - 3005 -60424 22.12 HENSON CONSULTING GRO 101652 12/13/2013 NOV-CONTRACT SVC 101 - 1002 -60101 175.00 HOME DEPOT CREDIT SERVI 101654 12/13/2013 MAINT SUPPLIES 101 - 2002 -60670 377.49 TELEPACIFIC COMMUNICATI 101695 12/13/2013 TELEPACIFIC 11/23 -12/22 101 - 6005 -61300 1,016.49 TELEPACIFIC COMMUNICATI 101695 12/13/2013 TELEPACIFIC 11/23 -12/22 101 - 3001 -60184 45.32 TELEPACIFIC COMMUNICATI 101695 12/13/2013 TELEPACIFIC 11/23 -12/22 101 - 1007 -61300 509.80 TELEPACIFIC COMMUNICATI 101695 12/13/2013 TELEPACIFIC 11/23 -12/22 101- 3005 -60554 226.60 TELEPACIFIC COMMUNICATI 101695 12/13/2013 TELEPACIFIC 11/23 -12/22 101 - 1007 -61300 455.81 TELEPACIFIC COMMUNICATI 101695 12/13/2013 TELEPACIFIC 11/23 -12/22 101- 1007 -61300 321.87 TELEPACIFIC COMMUNICATI 101695 12/13/2013 TELEPACIFIC 11/23 -12/22 101 - 1007 -61300 45.45 TELEPACIFIC COMMUNICATI 101695 12/13/2013 TELEPACIFIC 11/23 -12/22 101- 3006 -61300 45.32 TELEPACIFIC COMMUNICATI 101695 12/13/2013 TELEPACIFIC 11/23 -12/22 101 - 1007 -61300 271.92 TELEPACIFIC COMMUNICATI 101695 12/13/2013 TELEPACIFIC 11/23 -12/22 101 - 3005 -61204 45.32 TELEPACIFIC COMMUNICATI 101695 12/13/2013 TELEPACIFIC 11/23 -12/22 101- 7004 -60189 45.32 TELEPACIFIC COMMUNICATI 101695 12/13/2013 TELEPACIFIC 11/23 -12/22 101- 7004 -60189 4532 GARVIN, PATRICK H 101648 12/13/2013 OVERPAYMENT REFUND 101 -0000 -41600 7.00 HOME DEPOT CREDIT SERVI 101654 12/13/2013 ELECTRICAL MATERIAL 101- 7004 -60431 37.88 AMERICAN FORENSIC NURSE 101620 12/13/2013 BLOOD /ALCOHOL TESTING 101 - 2001 -36310 123.24 AMERICAN FORENSIC NURSE 101620 12/13/2013 BLOOD /ALCOHOL TESTING 101- 2001 -36310 123.24 AMERICAN FORENSIC NURSE 101620 12/13/2013 BLOOD /ALCOHOL TESTING 101 - 2001 -36310 41.08 RUTAN & TUCKER 101687 12/13/2013 JUL- GENERAL 101 -1001 -60153 3,730.01 RUTAN & TUCKER 101687 12/13/2013 JUL- PERSONNEL GENERAL 101 -1001 -60153 909.50 RUTAN & TUCKER 101687 12/13/2013 JUL- LITIGATION GENERAL 101 - 1001 -32040 312.00 RUTAN & TUCKER 101687 12/13/2013 JUL -CODE ENFORCEMENT 101 - 1001 -60153 1,330.49 RUTAN &TUCKER 101687 12/13/2013 JUL -PW DISPUTE 101 - 1001 -32040 61.00 RUTAN & TUCKER 101687 12/13/2013 JUL - RETAINER 101 - 1001 -60153 4,000.00 RUTAN & TUCKER 101687 12/13/2013 JUL- MILES /WSH REDEVELOP 101 -1001 -60153 86.00 RUTAN & TUCKER 101687 12/13/2013 JUL- SILVERROCK 101 - 1001 -60153 624.00 RUTAN & TUCKER 101687 12/13/2013 1UY- EDENROCK DEVELOPME 101- 1001 -60153 240.00 RUTAN & TUCKER 101687 12/13/2013 JUL -CE 101 - 1001 -60153 90.00 RUTAN & TUCKER 101687 12/13/2013 JUL -DEV DER 08 -025 101 - 0000 -22810 538.50 RUTAN & TUCKER 101687 12/13/2013 JUL -SR TRADIVARK 101 -1001 -60153 72.00 RUTAN & TUCKER 101687 12/13/2013 JUL- SILVERROCK RESORT 101 -1001 -60153 72.00 RUTAN & TUCKER 101687 12/13/2013 JUL -ADAMS ST BRIDGE 101 - 1001 -32040 1,368.00 RUTAN & TUCKER 101687 12/13/2013 JUL -POINT HAPPY 101 - 1001 -32040 2,990.96 RUTAN & TUCKER 101687 12/13/2013 JUL -DOF RDA LITIGATION 101 - 1001 -32040 432.00 POLANCO, VICTOR 101676 12/13/2013 DEPOSIT REFUND 101 - 0000 -22830 500.00 JESSIE, LINDA 101659 12/13/2013 DEP /FEES REFUND 101 -0000 -22830 100.00 JESSIE, LINDA 101659 12/13/2013 DEP /FEES REFUND 101 - 0000 -42212 125.00 HARVEY, RONALD 101651 12/13/2013 REFUND 101 - 0000 -42214 26.25 NIETO, CHRISTINE 101669 12/13/2013 DEP /FEES REFUND 101 - 0000 -22830 50.00 NIETO, CHRISTINE 101669 12/13/2013 DEP /FEES REFUND 101- 0000 -42212 65.00 OFFICE DEPOT 101670 12/13/2013 PAPER SUPPLY 101- 1007 -60402 478.87 SIMPLEXGRINNELL LP 101689 12/13/2013 ALARM SVC 101- 3002 -60123 891.00 CAPITAL ONE COMMERCIAL 101628 12/13/2013 FOOD SUPPLIES 101 - 3002 -60420 106.64 AMERICAN PLANNING ASSO 101621 12/13/2013 MEMBERSHIP-LES JOHNSON 101- 6001 -60351 475.00 AMERICAN PLANNING ASSO 101621 12/13/2013 MEMBERSHIP -LES JOHNSON 101- 6002 -53040 95.00 LA CIUINTA FARMS LLC 101662 12/13/2013 DEC -PM10 101 -7006 -60146 23,323.24 LOWE'S HOME IMPROVEME 101665 12/13/2013 SUPPLIES -BULBS 101- 3002 -60691 76.22 LOWE'S HOME IMPROVEME 101665 12/13/2013 SUPPLIES 101 -7003 -60431 51.26 LOWE'S HOME IMPROVEME 101665 12/13/2013 SUPPLIES 101 - 7006 -60420 16.70 LOWE'S HOME IMPROVEME 101665 12/13/2013 FS #93 LIGHT BULBS 101 - 2002 -60670 55.40 LOWE'S HOME IMPROVEME 101665 12/13/2013 SUPPLIES 101 -7006 -60420 61.43 LOWE'S HOME IMPROVEME 101665 12/13/2013 CAUCUS RM IMPROVEMENT 101- 3008 -60665 17.11 NEXTEL COMMUNICATIONS 101668 12/13/2013 NEXTEL PH 10/23 -11/22 101 -1007 -61301 309.89 FIDELITY NATIONAL TITLE CO 101644 12/13/2013 LC? PARCEL MERGER 101 -7001 -60104 1,200.00 LOWE'S HOME IMPROVEME 101665 12/13/2013 RESTROOM R &M 101 - 3002 -60691 838 CALIPERS LONG -TERM CARE 101626 12/13/2013 LTC CARE -ST SAUVER 11/18- 101 -0000 -20949 106.00 HF &H CONSULTANTS, LLC 101653 12/13/2013 AS 939 CONSULTANT 101 -1004 -33221 11,325.13 HF &H CONSULTANTS, LLC 101653 12/13/2013 AS 939 CONSULTANT 101 - 1004 -33221 3,229.98 12/16/2013 10:05:16 AM Page 2 of 7 155 Demand Register Packet: APPKT00045 - SHM 12/13/13 Vendor Name PaymentClumber Payment Date Payable Description Account Number Amount VERIZON WIRELESS 101709 12/13/2013 CELL PH 10/14-11/13 101-1001-61301 27.81 VERIZON WIRELESS 101709 12/13/2013 CELL PH 10/14-11/13 101-1007-61301 1,655.33 TYCO INTEGRATED SECURITY 101702 12/13/2013 DEC-FS#93 SECURITY 101-2002-60123 54.75 RIVERSIDE COUNTY INFORM 101682 12/13/2013 JUL-MRK MAINT 101-2001-61300 211.60 LOCK SHOP INC, THE 101664 12/13/2013 DOOR REPAIR 101-3005-60424 170.21 JAS PACIFIC INC 101658 12/13/2013 NOV-BLDG PLAN CHECK 101-6003-60118 12,564.50 BID CLEAR WATER SOLUTIO 101623 12/13/2013 CAMPUS LAKE MAINT 11/12- 101-3005-32300 318.75 ENCHANTED MEMORIES PAR 101642 12/13/2013 TREE LIGHTING-SANTA CLAD 101-3003-60149 180.00 TASC - FEES 101694 12/13/2013 JAN-MAR TASC FEES 101-1004-60104 150.00 TASC - FEES 101694 12/13/2013 JAN-MAR TASC FEES 101-0000-20946 326.91 ROUNDABOUTS & TRAFFIC E 101686 12/13/2013 NOV-DESIGN SVCS 101-7006-60104 5,043.84 ALSCO INC 101618 12/13/2013 UNIFORM RENTAL 11/22/13 101-7003-60690 89.05 ALSCO INC 101618 12/13/2013 UNIFORM RENTAL 11/29/13 101-7003-60690 89.05 GAS COMPANY, THE 101649 12/13/2013 FS#32 GAS 10/21-11/19 101-2002-41130 36.61 COACHELLA VALLEY CONSER 101634 12/13/2013 NOV-MSHCP FEES 101-0000-43631 -420.22 COACHELLA VALLEY CONSER 101634 12/13/2013 NOV-MSHCP FEES 101-0000-20310 42,021.72 VERIZON CALIFORNIA 101708 12/13/2013 POLICE LINE 11/7-12/6 101-2001-60176 55A1 VERIZON CALIFORNIA 101708 12/13/2013 TI LINE 11/4-12/3 101-2001-61300 262.03 RIVERSIDE COUNTY RECORD 101683 12/13/2013 OCT-RECORDING FEES 101-0000-20325 237.00 UNITED WAY OF THE DESERT 101704 12/13/2013 UNITED WAY FIR 12/6/13 101-0000-20981 30.00 DESERT ELECTRIC SUPPLY 101639 12/13/2013 ELECTRICAL MATERIAL 101-7004-60431 144.40 DESERT ELECTRIC SUPPLY 101639 12/13/2013 ELECTRICAL MATERIAL 101-7004-60431 20.31 VINTAGE ASSOCIATES 101710 12/13/2013 NOV-PARK MAINT 101-3004-60112 560.00 VINTAGE ASSOCIATES 101710 12/13/2013 NOV-PARK MAINT 101-7004-60189 12,200.00 VINTAGE ASSOCIATES 101710 12/13/2013 NOV-PARK MAINT 101-3005-60108 27,907.00 VINTAGE ASSOCIATES 101710 12/13/2013 NOV-PARK MAINT 101-3006-60108 425.00 VINTAGE ASSOCIATES 101710 12/13/2013 VANDALISM 101-3005-60423 232.17 VINTAGE ASSOCIATES 101710 12/13/2013 EOC-CAP IRRIG 101-3005-60424 131.76 TERRA NOVA PLANNING At R 101696 12/13/2013 JUL-NOV PROFESSIONAL SVC 101-6001-60103 11,333.53 Fund 101 - GENERAL FUND Total: 229,051L06 Fund: 218 - CA VIOLENT CRIME TASK FOR SPARKLETTS GANG TASK DO 101691 12/13/2013 DEC-WATER 218-0000-61200 32.00 RIVERSIDE COUNTY SHERIFF' 101684 12/13/2013 CLERICAL OT 10/17-11/23 218-0000-30100 1,108.52 STAPLES GANG TASK FORCE 101693 12/13/2013 OFFICE SUPPLIES 218-0000-60400 247.13 STAPLES GANG TASK FORCE 101693 12/13/2013 OFFICE SUPPLIES 218-0000-60400 380.12 DESERT BUSINESS MACHINE 101638 12/13/2013 SVC/SUPPLIES 11/23-12/22 218-0000-60665 46.63 TIME WARNER-GANG TASK F 101698 12/13/2013 CABLE SVC 11/29-12/28 218-0000-42160 60.83 POSTALANNEX 101677 12/13/2013 MAILBOX 136 NOV'13-NOV' 218-0000-42181 225.00 VERIZON CA - GANG TASK F 101707 12/13/2013 PHONE SVC 11/22-12/21 218-0000-61300 376.88 Fund 218 - CA VIOLENT CRIME TASK FOR Total: 2,477.11 Fund: 224 - TU IN F COACHELLA VALLEY ASSOC 101633 12/13/2013 NOV-TUMF FEES 224-0000-20320 70,935.94 Fund 224 - TUMF Total: 70,935.94 Fund: 237 - SUCCESSOR AGCY PA 1 ARMIN RUTAN A. TUCKER 101687 12/13/2013 JUL-RETAINER 237-9001-60153 4,000.00 RUTAN A. TUCKER 101687 12/13/2013 JUL-SA AB26 IMPLEMENTATI 237-9001-60153 1,988.77 Fund 237 - SUCCESSOR AGCY PA I ADMIN Total: 5,988.77 Fund: 241- HOUSING AUTHORITY PAI CAPITAL ONE COMMERCIAL 101628 12/13/2013 WSA LUNCHEON 241-9101-60320 81.66 RUTAN A. TUCKER 101687 12/13/2013 JUL-HOUSING AUTHORITY 241-9101-60153 355.51 Fund 241- HOUSING AUTHORITY PAS Total: 437.17 Fund: 270 - ART IN PUBLIC PLACES FUND HUNT, MARIA 101655 12/13/2013 ART PURCHASE 270-0000-74800 3,000.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 3,000.00 Fund: 401- CAPITAL IMPROVEMENT BROAD WALL, DOUG CONSTRUCTIO 101711 12/13/2013 DESIGN 12/25 401-1894-60185 79,305,72 RBI TRAFFIC 101681 12/13/2013 ROUNDABOUT EISENHOWER 401-1846-60185 3,244.15 RBF CONSULTING INC 101680 12/13/2013 PROF SVC 9/30-11/3 401-1885-60185 14,638.41 12/16/2013 10:05:16 AM Page 3 of 7 Ii &TV' Demand Register Packet: APPKT00045 - SHM 12/13/13 Vendor Name Payment Number Payment Oats Payable DescHpQcm Account Number Amount CASE, SUSAN As INC. 101630 12/13/2013 SR CENTER LABELS 401-1894-60185 500.00 DUDEK &ASSOCIATES INC 101641 12/13/2013 DESIGN 8/31-9/27 401-1868-60185 1,155,00 ARCH INSURANCE COMPANY 101622 12/13/2013 OCT-ADAMS ST BRIDGE 401-1762-45010 222,388.26 PLANIT REPROGRAPHICS SYS 101675 12/13/2013 BID PLANS/SPECS 2013-138 401-1895-45010 167.30 IMPERIAL IRRIGATION DIST 101656 12/13/2013 IRS FEES 2012-01 401-1885-45010 1,000.00 IMPERIAL IRRIGATION DIST 101656 12/13/2013 CONNECTION FEE 2012-01 401-1885-45010 250.00 TRI STATE LAND SURVEYORS 101701 12/13/2013 CONST SURVEY 2011-01 401-1867-60108 2,560.00 RUTAN Is TUCKER 101687 12/13/2013 JU-SILVERROCK CANAL 401-1815-45010 96.00 RBF CONSULTING INC 101680 12/13/2013 PROF SVC 9/30-11/3 401-1815-60185 648.00 RISE CONSULTING INC 101680 12/13/2013 PROF SVC 9/30-11/3 401-1867-60185 176.00 PSOMAS INC 101678 12/13/2013 NOV-CONST SVC 2011-01 401-1867-60108 12,700.00 JTB SUPPLY CO., INC. 101660 12/13/2013 SIGN PANELS 401-1891-45010 1,942.92 JTB SUPPLY CO., INC. 101660 12/13/2013 LED ORDER 401-1891-45010 2,954,88 LANDMARK GEO-ENGINEERS 101663 12/13/2013 CONT SVC TESTING 2012-09 401-1886-60108 165.00 LANDMARK GEO-ENGINEERS 101663 12/13/2013 CONT SVC TESTING 2011-01 401-1867-60108 792.00 GOLDEN VALLEY CONSTRUC 101650 12/13/2013 FINAL BILLING 2012-08 401-1868-45010 7,82101 Fund 401 - CAPITAL IMPROVEMENT PROGR Total: 352,506.65 Fund: 501- EQUIPMENT REPLACEMENT L & L AUTOMOTIVE 101661 12/13/2013 TK#31 IGNITION/START SWI 501-0000-60676 499.45 R A IN AUTO DETAIL 101679 12/13/2013 11/24 CAR WASH 501-0000-43430 514.00 CARQUEST 101629 12/13/2013 TK#66 BATTERY 501-0000-60676 86.48 MOUNTAIN VIEW TIRE 101666 12/13/2013 TK#53 TIRES 501-0000-60676 112.57 TOWER ENERGY GROUP 101699 12/13/2013 FUEL 11/1-15/13 501-0000-60674 2,548.93 Fund 501 - EQUIPMENT REPLACEMENT Totah. 3,761.43 Fund: 502 - INFORMATION TECHNOLOGY CRW SYSTEMS INC 101635 12/13/2013 MACHINERY/EQUIPMENT 502-0000-80100 150,050.00 TYLER TECHNOLOGIES 101703 12/13/2013 MACHINERY/EQUIPMENT 502-0000-80100 1,625.00 TYLER TECHNOLOGIES 101703 12/13/2013 MACHINERY/EQUIPMENT 502-0000-80100 2,250.00 HENSON CONSULTING GRO 101652 12/13/2013 NOV-CONTRACT SVC 502-0000-60108 4,375.00 XEROX CORORATION 7405 101713 12/13/2013 DEC-DIG DOC SW/SCANNER 502-0000-60300 1,230.00 TIME WARNER CABLE 101697 12/13/2013 DEC-CABLE 502-0000-60108 654.25 CDW GOVERNMENT INC 101631 12/13/2013 MONITOR 502-0000-56220 18433 Fund 502 - INFORMATION TECHNOLOGY Total: 160,368.58 Grand Total: 828,533.71 12/16/2013 10:05:16 AM Page 4 of 7 157 E� = �5 Account Number Account Name Expense Amount 101-0000-20310 MSHCP Mitigation Fee 42,021,72 101-0000-20325 Due to County Recorder 237.00 101-0000-20946 Flex Compensation Pays 326.91 101-0000-20949 LT Care Insurance Pay 106,00 101-0000-20981 United Way Deductions 30.00 101-0000-20985 Garnishments Payable 210.39 101-0000-22810 Developer Deposits 53850 101-0000-22830 Miscellaneous Deposits 650.00 101-0000-34461 PM Map Checking fee 3,611.00 101-0000-41600 Busines Licenses 7.00 101-0000-42212 Facility Rental 190.00 101-0000-42214 Senior Center Leisure En 26.25 101-0000-42216 Senior Center Special Ev 686.88 101-0000-43631 CVMSHCP Admin Fee -420,22 101-1001-32040 Attorney/Litigation 5,558.96 101-1001-60153 Attorney 11,154.00 101-1001-61301 Mobile/Cell Phones 27.81 101-1002-60101 Administrative 175.00 101-1002-60400 Office Supplies 37.31 101-1004-33221 AS 939 Consultant 14,555.11 101-1004-60104 Consultants 150.00 101-1006-60104 Consultants 2,640.00 101-1007-60402 Forms 478.87 101-1007-60662 Copiers 1,572,94 101-1007-61300 Utilities - Telephone 1,604,85 101-1007-61301 Mobile/Cell Phones 1,965.22 101-2001-36310 Blood/Alcohol Testing 1,640.26 101-2001-60175 Special Enforcement Fu 60.00 101-2001-60176 Sheriff - Other 55,41 101-2001-61300 Utilities - Telephone 473.63 101-2002-41130 Utilities -Gas 36.61 101-2002-60123 Security A, Alarm 5435 101-2002-60670 Fire Station 432.89 101-3001-60184 Fritz Burns Park 10,930.93 101-3001-60400 Office Supplies 42.38 101-3001-60510 Contingency 4,846.88 101-3002-60107 Instructors 70.00 101-3002-60123 Security A Alarm 891,00 101-3002-60400 Office Supplies 5334 101-3002-60420 Operating Supplies 106.64 101-3002-60691 Repair & Maintenance 84L60 101-3003-60107 Instructors 47.00 101-3003-60149 Special Events 180.00 101-3004-60112 Landscape Contract 560.00 Report Summary 12/16/2013 10:05:16 AM Page 5 of 7 158 9MZM29M3.= Account Number 101-3004-60691 101-3005-32300 101-3005-60108 101-3005-60423 101-3005-60424 101-3005-60554 101-3005-61204 101-3006-60108 101-3006-60667 101-3006-61300 101-3008-60665 101-3008-60668 101-6001-60103 101-6001-60125 101-6001-60351 101-6001-60400 101-6002-53040 101-6002-60351 101-6003-60118 ,101-6005-61300 101-7001-60104 101-7002-53040 101-7003-56490 101-7003-60431 101-7003-60690 101-7004-60189 101-7004-60423 101-7004-60431 101-7006-60104 101-7006-60144 101-7006-60146 101-7006-60320 101-7006-60420 218-0000-30100 218-0000-42160 218-0000-42181 218-0000-60400 218-0000-60665 218-0000-61200 218-0000-61300 224-0000-20320 237-9001-60153 241-9101-60153 241-9101-60320 270-0000-74800 401-1762-45010 401-1815-45010 401-1815-60185 401-1846-60185 401-1867-60108 401-1867-60185 401-1868-45010 401-1868-60185 401-1885-45010 401-1885-60185 401-1886-60108 401-1891-45010 401-1894-60185 Account Summary Account Name Expense Amount Repair & Maintenance 3,030.00 Cht Ctr Lake Maintenanc 318.75 Technical 27,907ff0 Supplies-Graffiti 232.17 Materials - Irrigation & L 324.09 LQ Park Building 395.75 Utilities - Water -Fritz Bu 45.32 Technical 425.00 HVAC 693.00 Utilities - Telephone 45.32 Maint,-Other Equipment 17,11 Fountains 90.95 Professional 11,333.53 Temporary Agency Servi 1,80100 Membership Dues 625.00 Office Supplies 45,86 Subscrip & Publications 205.87 Membership Dues 390.00 Plan Check 12,564.50 Utilities - Telephone 1,016,49 Consultants 1,200.00 Subscrip & Publications 55.43 Asphalt 899.94 Materials 253.33 Uniforms 178.10 Technical 12,290.64 Supplies-Graffiti 981.14 Materials 1,268.74 Consultants 5,043.84 Contract Traffic Enginee 13,100.00 PM 10 SilverRock 23,323.24 Travel & Training 170.00 Operating Supplies 78.13 Cry Riverside- Salaries 1,108.52 Cable 60,83 Mail Box Service 225,00 Office Supplies 627.25 Maint,-Other Equipment 46.63 Utilities - Water 32.00 Utilities - Telephone 376.88 TUMF Payable to CVAG 70,935.94 Attorney 5,988.77 Attorney 355.51 Travel &Training 81.66 Art Purchases 3,000.00 Construction 222,388.26 Construction 96.00 Design 648.00 Design 3,244,15 Technical 16,05100 Design 176.00 Construction 7,82101 Design 1,155.00 Construction 1,250.00 Design 14,638.41 Technical 165.00 Construction 4,897.80 Design 79,805.72 Packet: APPKT00045 - SHM 12/13/13 12/1612013 10:05:16 AM Page 6 of 7 159 gzmmk- � Account Number Account Name Expense Amount 401-1895-45010 Construction 167.30 501-0000-43430 Car Washes 514.00 501-0000-60674 Fuel & Oil 2,548.93 501-0000-60676 Vehicle Repair & Mainte 698.50 502-0000-56220 Computers 184.33 502-0000-60108 Technical 5,02915 502-0000-60300 Maintenance Agreemen 1,230.00 502-0000-80100 Machinery & Equipment 153,925.00 Grand Total: 828,53331 Project Account Summary Project Account Key Expense Amount **None** 476,027.06 17620onst 222,388.26 1815nes 648.00 1815Pro 96,00 1846Des 3,244A5 1867Const 15,260.00 1867Des 176.00 1867Tech 792,00 1868Const 7,82101 1868nes 1,155.00 1885Const 1,250.00 1885Des 14,638.41 1886Tech 165,00 1891Const 4,897.80 1894Des 79,80532 1895Tech 167.30 Grand Total: 828,533.71 12/16/2013 10:05:16 AM i Dit Page 7 of 7 Vendor Name Payment Number Payment Date Payable Description Account Number Amount Fund: 101 - GENERAL FUND SOUTHERN CALIFORNIA ASS 101767 12/20/2013 SCAG DUES ASSESSMENT 20 101-1001-60351 3,787.00 MALDONADO, DENESE 101749 12/20/2013 OFFICE SUPPLIES 101-2001-60420 215,80 RALPHS CUSTOMER CHARGE 101759 12/20/2013 TREE TRIMMING EVENT 101-1007-60405 59.49 ESGIL CORPORATION 101737 12/20/2013 NOV-PLAN CHECK 101-6003-60118 609.88 THYSSENKRUPP ELEVATOR C 101772 12/20/2013 ELEVATOR SERVICE 101-3006-60108 1,347.75 DESERT SUN, THE 101734 12/20/2013 SUBSCRIPTION 101-3002-60352 287.96 MAYSELS, SUSAN 101750 12/20/2013 LEAGUE OF CA SAN DIEGO 101-1005-60320 69.92 MALDONADO, DENESE 101749 12/20/2013 REIMBURSEMENT 101-2001-60420 8.09 MALDONADO, DEPRESS 101749 12/20/2013 REIMBURSEMENT 101-2001-60109 20.00 SODDEN, RENATE 101719 12/20/2013 INSTRUCTOR PAYMENT 101-3002-60107 105.00 AUGUST, FAYE B 101718 12/20/2013 INSTRUCTOR PAYMENT 101-3002-60107 122.50 BRANDER, VERONIQUE 101720 12/20/2013 INSTRUCTOR PAYMENT 101-3002-60107 175.00 HERRIS, NICOL 101743 12/20/2013 INSTRUCTOR PAYMENT 101-3002-60107 42.00 ALVAREZ, MARIA ISABEL 101715 12/20/2013 INSTRUCTOR PAYMENT 101-3002-60107 654.37 CASSEL, LLORA 101723 12/20/2013 INSTRUCTOR PAYMENT 101-3003-60107 112.00 CAPALBO, KATHLEEN 101722 12/20/2013 INSTRUCTOR PAYMENT 101-3003-60107 51.10 SOUZA, DEBRA A FEDOR 101768 12/20/2013 INSTRUCTOR PAYMENT 101-3002-60107 102.90 ROJAS, MIGUEL ANGEL 101761 12/20/2013 INSTRUCTOR PAYMENT 101-3003-60107 2,466.80 VIELHARBER, KAREN 101781 12/20/2013 INSTRUCTOR PAYMENT 101-3002-60107 SEAS DAVID, MIRIAM 101729 12/20/2013 INSTRUCTOR PAYMENT 101-3002-60107 1'050.00 GOVERNMENT FINANCE OFF 101741 12/20/2013 EXCELLENCE IN FINANCIAL A 101-1006-60104 505.00 UNITED WAY OF THE DESERT 101778 12/20/2013 UNITED WAY PR 12/20/13 101-0000-20981 30V0 RIVERSIDE DEPARTMENT OF 101760 12/20/2013 GARN/GONZALES PR 12/20/ 101-0000-20985 200.00 US DEPARTMENT OF EDUCA 101779 12/20/2013 GARN/HERRERA ED 12/20/1 101-0000-20985 25.63 AGATI, INC 101714 12/20/2013 LIBRARY CHAIRS REPAIR 101-3004-60691 197.00 CHECKMATE TELEPHONE EX 101725 12/20/2013 DEC-ANSWERING SVC 101-6004-51070 18011 INNOVATIVE DOCUMENT SO 101745 12/20/2013 COPIERS SEP'13-NOV'13 101-1007-60662 3,884.98 SMITH, CATHERINE 101766 12/20/2013 REFUND OVERPAYMENT 101-0000-42409 4.00 AMERIPRIDE SERVICES INC 101717 12/20/2013 JANITORIAL 101-3002-60115 64.97 SAM'S FENCE COMPANY 101764 12/20/2013 LA QUINTA SKATE PARK VAN 101-3005-60423 1,200.00 DESERT FOUNTAIN GAS SUP 101732 12/20/2013 NOV-HELIUM RENTAL 101-3003-60149 8.00 NATIONAL NOTARY ASSOCIA 101753 12/20/2013 ERRORS A, OMISSIONS INSU 101-1005-60351 33.00 DESERT SUN PUBLISHING CO 101733 12/20/2013 ADS 101-1005-60450 549.36 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANIA 101-7001-60104 1,375.00 DESERT SUN PUBLISHING CO 101733 12/20/2013 ADS 101-6001-60450 400.58 DESERT SUN PUBLISHING CO 101733 12/20/2013 ADS 101-6001-60450 217.46 TYCO INTEGRATED SECURITY 101774 12/20/2013 CITY HALL SECURITY 101-3008-60123 370.45 WATERLOGIC USA FINANCE 1 101783 12/20/2013 DEC-WATER COOLERS 101-1007-60404 226.80 DESERT SUN PUBLISHING CO 101733 12/20/2013 ADS 101-6001-60450 400.58 DESERT SUN PUBLISHING CO 101733 12/20/2013 ADS 101-6001-60450 400.58 DESERT SUN PUBLISHING CO 101733 12/20/2013 ADS 101-6001-60450 241.44 DESERT SUN PUBLISHING CO 101733 12/20/2013 ADS 101-6001-60450 23916 LA QUINTA CHAMBER OF CO 101747 12/20/2013 GEM AD 101-3007-60410 700.00 FEDEX 101738 12/20/2013 OVERNIGHT MAIL 101-1007-60470 135.85 STAPLES ADVANTAGE 101770 12/20/2013 OFFICE SUPPLIES 101-1002-60400 17.24 STAPLES ADVANTAGE 101770 12/20/2013 OFFICE SUPPLIES 101-1002-60400 121.46 STAPLES ADVANTAGE 101770 12/20/2013 OFFICE SUPPUS 101-1006-60401 77.65 DDDL, INC. 101730 12/20/2013 CHRISTMAS TREE INSTALL 101-3001-60553 992.25 JONI UPHOLSTERY 101746 12/20/2013 LIBRARY CHAIRS 101-3004-60691 201.00 SPARKLETTS 101769 12/20/2013 WATER 101-2001-61200 27.65 T-MOBILE 101773 12/20/2013 WEB MAP 101-2001-60175 2,900.00 CENTRAL SECURITY SERVICE 101724 12/20/2013 FIRE STATION 32 101-3004-60123 304.98 CENTRALSECURITY SERVICE 101724 12/20/2013 FIRE STATION 32 101-2002-60123 405.54 1/13/2014 2:47:31 PIN 161 Page 1 of 6 1/13/2014 2:47:31 PM 101724 101777 101758 101727 101727 101736 101740 101716 101756 101756 101763 101763 101763 101763 101763 101763 101763 101763 101763 101763 101763 101763 101763 101756 101762 101786 101775 101757 101728 101728 101721 101748 101744 101744 101726 101726 101726 101726 101726 101726 101726 101726 101752 101739 101784 101784 101784 101784 101784 101784 101784 101784 101784 101784 101780 101785 101734 101765 101765 101765 Payment Date 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 12/20/2013 O0 0 Account Number 101 - 3004 - 60123 101 - 3008 -60665 101 - 0000 -41600 101 -3005 -60424 101 - 2002 -60670 101- 0000-41400 101 -0000 -41600 101 -2001 -36310 101 -1005 -60400 101 - 1007 -60402 101- 1001 -60153 101 -1001 -60153 101- 1003 -60154 101 - 1001 -60153 101 -1003 -60154 101- 1001 -60153 101 - 1001 -60153 101 -1001 -60153 101 -0000 -22810 101 - 1003 -60154 101- 1003 -60154 101 - 1003 -60154 101 - 1001 -60153 101 - 1006 -60410 101 - 0000 -22830 101- 0000 -22830 101 - 2002 -60670 101- 1007 -60470 101 - 1007 -60403 101- 1007 -60403 101 -0000 -20949 101 - 3005 -60424 101- 3005 -61114 101 - 3005 -61110 101 - 7006 -60146 101 - 2002 -61200 101 - 3006 -61200 101 - 3008 -61200 101 -3005 -61209 101- 3005 -61208 101- 3004 -61200 101 - 2002-61200 101 -3002 -60351 101 -2002 -61100 101 - 1002 -60320 101 - 1001 -60320 101 - 1004 -60320 101 - 6001-60320 101- 2001 -60109 101 - 1001 -60420 101 - 1007 -60661 101- 2001 -60109 101 - 3001 -60134 101-7006-53040 101 - 1007 -61300 101 -1007 -50226 101- 1005 -60352 101 - 3008 -60665 101 -0000 -20304 101 - 3008 -71021 i" 112.14 363.04 15.00 52.34 92.02 3.60 3.00 82.16 19.12 31.38 3,002.57 1,144.50 1,152.00 5,364.50 75.47 4,000.00 43.00 408,00 72.00 1,416.00 6,331,00 120.00 1,426.50 79.92 50.00 100.00 950,00 2037 230.30 407.17 106.00 19.01 5.19 71.63 410.55 471.82 118.87 33.58 15.00 22.36 174.75 10.00 145.00 101.65 40.89 180.86 25.45 99.97 594.67 65.20 252.64 216.00 65.00 42.00 155.80 176.00 49.68 3.00 62.00 8.00 Demand Register Packet: APPKT00049 - SHM 12/20/13 Vendor Name Payment Number Payment Date Payable - Description Account Number Amount SILVERROCK RESORT 101765 12/20/2013 NOV-SALES TAX 101-3003-60420 49V0 GREATER PALM SPRINGS CA 101742 12/20/2013 OCT-TIVID ASSESSMENT 101-0000-20330 25,441.11 DESERT C A IN 101731 12/20/2013 COUNCIL MEETING VIDEO 101-3008-60108 750.00 IMPERIAL IRRIGATION DIST 101744 12/20/2013 ELECTRIC SVC 101-7004-61116 2,209.73 IMPERIAL IRRIGATION DIST 101744 12/20/2013 ELECTRIC SVC 101-7004-61117 1,172.92 COACHELLA VALLEY WATER 101726 12/20/2013 WATER SVC 101-3005-61205 64V2 COACHELLA VALLEY WATER 101726 12/20/2013 WATER SVC 101-3005-61203 178.04 COACHELLA VALLEY WATER 101726 12/20/2013 WATER SVC 101-7004-61211 5,461.38 COACHELLA VALLEY WATER 101726 12/20/2013 WATER SVC 101-2002-61200 291,18 VINTAGE ASSOCIATES 101782 12/20/2013 FRITZ BURNS DRINKING FOU 101-3005-60424 60.21 VINTAGE ASSOCIATES 101782 12/20/2013 LA QUINTA PARL IRRIGATIO 101-3005-60423 42.27 TERRA NOVA PLANNING & R 101771 12/20/2013 NOV-CONTRACT SVCS 101-6001-60103 5,248.41 Fund 101- GENERAL FUND Total: 99,859.75 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN RUTAN & TUCKER 101763 12/20/2013 NOV-RETAINER 237-9001-60153 4,000.00 RUTAN & TUCKER 101763 12/20/2013 NOV-SA AB26 IMPLEMENTY, 237-9001-60153 2,660.50 Fund 237 - SUCCESSOR AGCY PA I AD IN Total: 6,660,50 Fund: 241- HOUSING AUTHORITY PAI RUTAN &TUCKER 101763 12/20/2013 NOV-HOUSING AUTHORITY 241-9101-60153 1,081.54 WELLS FARGO BUSINESS CA 101784 12/20/2013 VISA CARD PYMT 241-9101-60320 821.57 Fund 241 - HOUSING AUTHORITY PAL Total: 1,903.11 Fund: 401- CAPITAL IMPROVEMENT PROGIR ECONCLITE CONTROL PROD 101735 12/20/2013 ANTENNA MOUNTING KIT 401-1891-45010 555.12 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANA 401-1804-60510 375.00 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANA 401-1894-60103 4,907.50 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANIA 401-1846-60108 375.00 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANA 401-1651-60185 1,695.00 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MARA, 401-1652-60185 1,125.00 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANA 401-1762-60185 375.00 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANX, 401-1885 -60185 2,190.00 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANA 401-1871-60185 1,505.00 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANA 401-1878-60103 375.00 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANA 401-1889-60103 927.50 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANA 401-1888-60103 125.00 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANA 401-1867-60185 65.00 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANA 401-1895-60185 1,102.50 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANA 401-1806-60103 250,00 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANA 401-1897-60108 750.00 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANIA 401-1896-60103 1,575.00 NAI CONSULTING INC 101751 12/20/2013 NOVEMBER PROJECT MANA 401-1884-60103 375.00 RUTAN & TUCKER 101763 12/20/2013 NOV-SRR CANAL 401-1815-45010 1,626.50 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 20,274.12 Fund: 502 - INFORMATION TECHNOLOGY TYLER TECHNOLOGIES 101776 12/20/2013 CREDIT MEMO-SALES TAX 502-0000-80100 -95.00 TYLER TECHNOLOGIES 101776 12/20/2013 NOV-PROF SVC 502-0000-80100 500.00 NEW HORIZONS COMPUTER 101754 12/20/2013 COMPUTER TRAINING-LORD 502-0000-60320 3,461.00 Fund 502 - INFORMATION TECHNOLOGY Total: 3,8615.00 Fund: 601- SILVER ROCK RESORT O&J GOLF CONSTRUCTION, 1 101755 12/20/2013 SRR INSUR CLAIM 8/25/13 601-0000-60449 157,585.23 Fund 601- SILVER ROCK RESORT Total: 157,585.23 Grand Total: 290,148.71 1/13/2014 2:47:31 PM Page 3 of 6 163 EMMEEM Rome= Fund 101 - GENERAL FUND 237 - SUCCESSOR AGCY PA 1 ADMIN 241 - HOUSING AUTHORITY PAI 401 - CAPITAL IMPROVEMENT PROGR 502 - INFORMATION TECHNOLOGY 601- SILVER ROCK RESORT Account Number 101-0000-20304 101-0000-20330 101-0000-20949 101-0000-20981 101-0000-20985 101-0000-22810 101-0000-22830 101-0000-41400 101-0000-41600 101-0000-42409 101-1001-60153 101-1001-60320 101-1001-60351 101-1001-60420 101-1002-60320 101-1002-60400 101-1003-60154 101-1004-60320 101-1005-60320 101-1005-60351 101-1005-60352 101-1005-60400 101-1005-60450 101-1006-60104 101-1006-60401 101-1006-60410 101-1007-50226 101-1007-60402 101-1007-60403 101-1007-60404 101-1007-60405 101-1007-60470 101-1007-60661 101-1007-60662 101-1007-61300 101-2001-36310 101-2001-60109 101-2001-60175 101-2001-60420 101-2001-61200 101-2002-60123 101-2002-60670 101-2002-61100 101-2002-61200 101-3001-60134 101-3001-60553 101-3002-60107 1/13/2014 2:47:31 PM Expense Amount 99,859.75 6,660.50 1,90311 20,274.12 3,866.00 157,58513 290,148.71 Expense Amount 62.00 25,441.11 10&00 30.00 225,63 72.00 150.00 160 18.00 4.00 15,389.07 180.86 3,787.00 6510 40.89 138.70 9,094.47 25.45 69.92 33.00 49.68 19.12 54936 505.00 77,65 79.92 176.00 31,38 637.47 226.80 59.49 156,62 252.64 3,884.98 155.80 REAR 830.67 2,900.00 223.89 27.65 405.54 1,042.02 101.65 77100 65.00 992.25 2,306.90 Report Summary' i Bf, I Demand Register Packet: APP 00049 - SUM 12/20/13 WZEM�= Account Number Account Name Expense Amount 101-3002-60115 Janitorial 64.97 101-3002-60351 Membership Dues 145.00 101-3002-60352 Subscriptions & Publicati 28736 101-3003-60107 Instructors 2,629.90 101-3003-60149 Special Events 8.00 101-3003-60420 Operating Supplies 49.00 101-3004-60123 Security & Alarm 417,12 101-3004-60691 Repair & Maintenance 398.00 101-3004-61200 Water - Inside 174.75 101-3005-60423 Supplies-Graffiti 1,242.27 101-3005-60424 Materials - Irrigation & L 131,56 101-3005-61110 Utilities - Electric - Adam 71.63 101-3005-61114 Utilities - Electric - Deser 5.19 101-3005-61203 Utilities - Water -Eisenh 178.04 101-3005-61205 Utilities - Water -Velasco 64.92 101-3005-61208 Utilities - Water -Season 2236 101-3005-61209 Utilities - Water -Comm 15.00 101-3006-60108 Technical 1,347.75 101-3006-61200 Water - Inside 118A7 101-3007-60410 Printing 700.00 101-3008-60108 Technical 750.00 101-3008-60123 Security & Alarm 370.45 101-3008-60665 Maint.-Other Equipment 366.04 101-3008-61200 Utilities - Water 33,58 101-3008-71021 Furniture 8.00 101-6001-60103 Professional 5,248A1 101-6001-60320 Travel & Training 99,97 101-6001-60450 Advertising 1,899.90 101-6003-60118 Plan Check 609.88 101-6004-51070 Animal Shelter 180.11 101-7001-60104 Consultants 1,375.00 101-7004-61I16 Utilities - Electric - Signal 2,209.73 101-7004-61117 Utilities - Electric - Med! 1,172.92 101-7004-61211 Utilities - Water - Media 5,461.38 101-7006-53040 Subscrip & Publications 4100 101-7006-60146 PM 10 SilverRock 410.55 237-9001-60153 Attorney 6,660.50 241-9101-60153 Attorney 1,081.54 241-9101-60320 Travel &-framing 821.57 401-1651-60185 Design 1,695.00 401-1652-60185 Design 1,125.00 401-1762-60185 Design 375.00 401-1804-60510 Contingency 375.00 401-1806-60103 Professional 250.00 401-1815-45010 Construction 1,626.50 401-1846-60108 Technical 375.00 401-1867-60185 Design 65,00 401-1871-60185 Design 1,505.00 401-1878-60103 Professional 375.00 401-1884-60103 Professional 375.00 401-1885-60185 Design 2,190.0.0 401-1888-60103 Professional 125.00 401-1889-60103 Professional 927,50 401-1891-45010 Construction 555.12 401-1894-60103 Professional 4,907.50 401-1895-60185 Design 1,102.50 401-1896-60103 Professional 1,575.00 401-1897-60108 Technical 750.00 1/1312014 2:47:31 PM Page 5 of 6 165 Account Number Account Name Expense Amount 502-0000-60320 Travel & Training 3,461.00 502-0000-80100 Machinery A Equipment 405.00 601-0000-60449 Insurance Claims Costs 157,585.23 Grand Total: 290,14831 z5 Project Account Key Expense Amount **None** 269,874.59 1651Des 1,695,00 1652Des 1,125L0 1762Des 375.00 1804Con 375.00 1815Const 1,626,50 1846Pro 250.00 1846Tech 375.00 1867Des 65.00 1871Des 1,505m 1878Pro 375.00 1884Pro 375.00 1885 Des 2,190.00 1888Pro 125.00 1889Pro 927,50 1891Const 55512 1894Pro 4,907.50 1895Des 1,102.50 1896Pro 1,575.00 1897Tech 750.00 Grand Total: 290,148.71 1/13/2014 2:47:31 PM Packet: APPKT00049 - SHM 12/20/13 Page 6 of 6 166 1/1312014 2:50:26 PM Page 1 of 8 Ii ff.A Demand Register City of La Quinta, CA Packet: APPKT00056 SHM 1/3/13 Vendor Name Payment Number Payment Date Payable Description Account Number Amount Fund: 101 - GENERAL FUND WILLUAN FINANCIAL SERVIC 101875 01/03/2014 N LQ PUBLIC OUTREACH 101-7001-60104 1,550.00 TOPS'N BARRICADES INC 101857 01/03/2014 SIGNS/BARRICADES 101-7003-60429 387.72 TOPS'N BARRICADES INC 101857 01/03/2014 SIGNS 101-7003-60429 56.81 TOPS'N BARRICADES INC 101857 01/03/2014 SIGNS 101-7003-60429 170.21 TOPS'N BARRICADES INC 101857 01/03/2014 SIGNS 101-7003-60429 54.00 TOPS'N BARRICADES INC 101857 01/03/2014 PAINT/LEGENDS 101-7003-60433 310.18 TOPS'N BARRICADES INC 101857 01/03/2014 SIGNS 101-7003-60429 162,00 TOPS'N BARRICADES INC 101857 01/03/2014 UTILITIES SIGNAL 101-7004-61116 294,62 TOPS'N BARRICADES INC 101857 01/03/2014 SIGNS /MATERIAL 101-7003-60429 197.10 TOPS'N BARRICADES INC 101857 01/03/2014 SIGNS 101-7003-60429 52.49 TOPS'N BARRICADES INC 101857 01/03/2014 SIGNS 101-7003-60429 102.38 TOPS'N BARRICADES INC 101857 01/03/2014 SIGNS 101-7003-60429 322.92 LASALLE LIGHTING SERVICES 101829 01/03/2014 ELECTRICAL SVC 101-7004-60104 6,930,00 HERRERA, VICTOR 101818 01/03/2014 MILEAGE-DIAMOND BAR 101-3003-60330 118,20 VALENZUELA, DANIEL 101865 01/03/2014 MEALS-ESRI REDLANDS 101-7006-60320 37.30 WIMMER, ED 101876 01/03/2014 MILEAGE-ESRI REDLANDS 101-7002-60320 47.51 ACE HARDWARE 101787 01/03/2014 MATERIAL 101-7003-60431 68.23 ACE HARDWARE 101787 01/03/2014 MATERIAL 101-7003-60431 304.19 INLAND POWER EQUIPMENT 101822 01/03/2014 CHAINS & REPAIRS 101-7003-60431 227.12 HOWLETT, STEVE 101819 01/03/2014 MILEAGE/LODGING-SAN CLE 101-3005-60320 455.17 SPARKLETTS 101850 01/03/2014 WATER 101-7001-60400 81.58 GREATER PALM SPRINGS CA 101816 01/03/2014 3RD QTR TOT FY13/14 101-3007-60151 37,995.00 MAXWELL SECURITY SERVIC 101830 01/03/2014 DEC-SECURITY 101-3008-60123 150.00 SPARKLETTS 101850 01/03/2014 WATER 101-7001-60400 42.86 SHARK POOLS INC 101847 01/03/2014 NOV-ESTADO/BERMUDAS 101-7004-60189 125= SHARK POOLS INC 101847 01/03/2014 NOV-ESTADO/DESERT CLUB 101-7004-60189 125.00 SHARK POOLS INC 101847 01/03/2014 NOV -FONDA /BERMUDAS 101-7004-60189 175.00 SHARK POOLS INC 101847 01/03/2014 NOV-LG'S 101-7004-60189 275.00 SHARK POOLS INC 101847 01/03/2014 NOV -FONDA /DESERT CLUB 101-7004-60189 150.00 SHARK POOLS INC 101847 01/03/2014 NOV-VONS 101-7004-60189 225.00 SHARK POOLS INC 101847 01/03/2014 NOV-HOME DEPOT 101-7004-60189 225.00 EDWARDS, BAHIG 101808 01/03/2014 REFUND OVERPAYMENT 101-0000-42409 8.00 PACIFIC WEST INDUSTRIES 101838 01/03/2014 A/C SVC CALL 12/6/13 101-3006-60667 356.00 WELLNESS WORKS 101874 01/03/2014 DEC-CONSULTANTS 101-1004-60104 144.00 VIP PROMOTIONAL SERVICE 101871 01/03/2014 COP PATROL SHIRTS 101-2001-60109 92.23 LA QUINTA CHAMBER OF CO 101827 01/03/2014 JAN-MAR QTRLY CONTRACT 101-3001-80021 31,875.00 SMITH PIPE & SUPPLY CO 101848 01/03/2014 IRRIGATION MATERIAL 101-7004-60431 204.93 NI GOVERNMENT SERVICES 1 101834 01/03/2014 NOV-MOBILE PH 101-6005-61304 151.75 PRESTIGE CHEMICALS INC 101840 01/03/2014 GRAFFITI MATERIAL 101-7004-60423 634.10 STAPLES ADVANTAGE 101851 01/03/2014 OFFICE SUPPLIES 101-1002-60400 48,04 STAPLES ADVANTAGE 101851 01/03/2014 OFFICE SUPPLIES 101-7001-60420 292.22 STAPLES ADVANTAGE 101851 01/03/2014 OFFICE SUPPLIES 101-7001-60420 839 STAPLES ADVANTAGE 101851 01/03/2014 OFFICE SUPPLIES 101-6001-60400 77.33 STAPLES ADVANTAGE 101851 01/03/2014 OFFICE SUPPLIES 101-3001-60400 170.52 STAPLES ADVANTAGE 101851 01/03/2014 OFFICE SUPPLIES 101-1006-60401 _15A1 AIR EXCHANGE 101788 01/03/2014 FS#70 PLYMOVENT SVC 101-2002-60670 532.92 WALTERS WHOLESALE ELECT 101873 01/03/2014 ELECTRICAL MATERIAL 101-7004-60431 17,79 WALTERS WHOLESALE ELECT 101873 01/03/2014 ELECTRICAL MATERIAL 101-7004-60431 99.55 WALTERS WHOLESALE ELECT 101873 01/03/2014 ELECTRICAL MATERIAL 101-7004-60431 77.94 WALTERS WHOLESALE ELECT 101873 01/03/2014 ELECTRICAL MATERIAL 101-7004-60431 29.19 WALTERS WHOLESALE ELECT 101873 01/03/2014 ELECTRICAL MATERIAL 101-7004-60431 46.45 WALTERS WHOLESALE ELECT 101873 01/03/2014 ELECTRICAL MATERIAL 101-7004-60431 336.96 WALTERS WHOLESALE ELECT 101873 01/03/2014 ELECTRICAL MATERIAL 101-7004-60431 49.22 1/1312014 2:50:26 PM Page 1 of 8 Ii ff.A Demand Register Packet: APPKT00056 - SHM 1/3/13 Vendor flame Payment plumber Payment Date ® Payable Description • Account Number Amount WALTERS WHOLESALE ELECT 101873 01/03/2014 ELECTRICAL MATERIAL 101 - 7004 -60431 353.55 WALTERS WHOLESALE ELECT 101873 01/03/2014 ELECTRICAL MATERIAL 101 - 7004 -60431 6035 FG CREATIVE INC 101810 01/03/2014 LA MAGAZINE ADS 101 - 3007 -60461 2,265.50 FG CREATIVE INC 101810 01/03/2014 EL DORADO AD DESIGN 101 - 3007 -60461 1,050.00 FG CREATIVE INC 101810 01/03/2014 PR TREE LIGHING EVENT 101 - 3007 -60461 250.00 FG CREATIVE INC 101810 01/03/2014 EVENTS BROCHURE 101- 3007 -60461 6,825.73 FG CREATIVE INC 101810 01/03/2014 RADIO PRODUCTION 101- 3007 -60461 900.00 OFFICE TEAM 101837 01/03/2014 TEMP STAFFING WKEND 11/ 101- 7004 -60125 272.00 OFFICE TEAM 101837 01/03/2014 OFFICE TEAM WKEND 11/29 101 - 7004 -60125 204.00 OFFICE TEAM 101837 01/03/2014 TEMP STAFFING WKEND 11/ 101 -6001 -60125 408.00 OFFICE TEAM 101837 01/03/2014 TEMP STAFFING WKEND 11/ 101- 6001 -60125 340.00 OFFICE TEAM 101837 01/03/2014 TEMP STAFFING WKEND 12/ 101 - 6001 -60125 510.00 OFFICE TEAM 101837 01/03/2014 TEMP STAFFING WKEND 12/ 101 - 7004 -60125 323.00 OFFICE TEAM 101837 01/03/2014 TEMP STAFFING WKEND 12/ 101- 6001 -60125 340.00 SUNLINE TRANSIT AGENCY 101854 01/03/2014 DEC -BUS PASSES 101 - 0000 -42301 - 170.00 SUNLINE TRANSIT AGENCY 101854 01/03/2014 DEC -BUS PASSES 101- 0000 -20305 2,092.00 DATA TICKET, INC. 101803 01/03/2014 NOV- CITATION SVC 101 - 6004 -31190 404.35 DATA TICKET, INC. 101803 01/03/2014 NOV -ADMIN CITATION SVC 101 - 6004 -31190 405.00 TRI STATE LAND SURVEYORS 101860 01/03/2014 SURVEY -AVE CARRANZA 101 - 7001 -60104 750.00 TRI STATE LAND SURVEYORS 101860 01/03/2014 SURVEY- HOUSESHOE RD 101 - 7001 -60104 1,260.00 KIRKPATRICK LANDSCAPING 101825 01/03/2014 DEC - LANDSCAPE MAINT 101 - 7004 -60189 32,686.28 GRANITE CONSTRUCTION C 101814 01/03/2014 ASPHALT MATERIAL 101 -7003 -56490 171.72 HAFERS, KEN & BRENDA 101817 01/03/2014 REFUND TOT OVERPAYMENT 101 - 0000 -41400 6.00 RAEBURN, JAYNE & GRANT 101842 01/03/2014 REFUND TOT OVERPAYMENT 101 - 0000 -41400 115.00 TRAFFEX ENGINEERS INC 101859 01/03/2014 DEC - TRAFFIC ENGINEER 101 - 7006 -60144 13,665.50 STEWART, JOHN K 101852 01/03/2014 REFUND TOT OVERPAYMENT 101 - 0000 -41400 37.57 AMERICAN FORENSIC NURSE 101791 01/03/2014 BLOOD ALCOHOL 101 -2001 -36310 123.24 AMERICAN FORENSIC NURSE 101791 01/03/2014 BLOOD ALCOHOL 101 - 2001 -36310 123.24 RUTAN & TUCKER 101846 01/03/2014 HWY111 FRONTAGE 101 - 0000 -22810 927.00 RUTAN & TUCKER 101846 01/03/2014 SILVERROCK RESORT 101 -1001 -60153 52.00 RUTAN & TUCKER 101846 01/03/2014 ADAMS ST BRIDGE 101 -1001 -60153 590.28 RUTAN & TUCKER 101846 01/03/2014 POINT HAPPY 101 - 1001 -60153 8,697.52 RUTAN & TUCKER 101846 01/03/2014 DOF RDA LITIGATION 101 -1001 -60153 24.00 RUTAN & TUCKER 101846 01/03/2014 WELLS MARVIN /VILLAGE SAL 101 - 1001 -60153 1,689.00 RUTAN & TUCKER 101846 01/03/2014 GENERAL 101 -1001 -60153 1,648.67 RUTAN & TUCKER 101846 01/03/2014 LITIGATION GENERAL 101- 1001 -60153 552.00 RUTAN & TUCKER 101846 01/03/2014 CODE ENFORCEMENT 101- 1001 -60153 5,031.00 RUTAN & TUCKER 101846 01/03/2014 PUBLIC WORKS 101- 1001 -60153 240.00 RUTAN & TUCKER 101846 01/03/2014 RETAINER 101- 1001 -60153 4,000.00 RUTAN &TUCKER 101846 01/03/2014 SILVERROCK 101 - 1001 -60153 5,330.50 MEREDITH, KEVIN 101831 01/03/2014 REIMS CACEO CERT FEE 101 - 6004 -60320 50.00 OFFICE DEPOT 101836 01/03/2014 OFFICE SUPPLIES 101 - 1002 -60400 53.98 OFFICE DEPOT 101836 01/03/2014 OFFICE SUPPLIES 101 -1002 -60400 60.57 OFFICE DEPOT 101836 01/03/2014 OFFICE SUPPLIES 101 - 1006 -60401 75.59 OFFICE DEPOT 101836 01/03/2014 OFFICE SUPPLIES 101 -1006 -60401 2935 GRAPHTEK INTERACTIVE 101815 01/03/2014 WESITE DESIGN 101 - 3007 -60461 4,750.00 CADENCE COMMUNICATION 101797 01/03/2014 NOV-5 R HOTLINE 101 - 1006 -60104 50.00 CADENCE COMMUNICATION 101797 01/03/2014 NOV-5 R HOTLINE 101- 1006 -60104 50.00 GRAPHTEK INTERACTIVE 101815 01/03/2014 SOCIAL MEDIA /SEO 101- 3007 -60461 2,100.00 1TB SUPPLY CO., INC. 101824 01/03/2014 BATTERY BACKUP 101 - 7006 -60420 2,374.80 DEPARTMENT OF ANIMAL SE 101804 01/03/2014 NOV- SHELTER SVC 101- 6004 -51071 9,328.70 VERIZON COMMUNICATION 101869 01/03/2014 INTERNET 12/10 -1/09 101 -1007 -61300 79.99 CALIFORNIA PARK & RECREA 101798 01/03/2014 MEMBERSHIP FEES 101-3001-60351 170.O0 INSTITUTE OF TRANSPORTAT 101823 01/03/2014 MEMBERSHIP FEES 101 -7002 -60351 28418 VERIZON CALIFORNIA 101868 01/03/2014 DEC - TRAFFIC SIGNAL 101- 7004 -61116 5138 VERIZON CALIFORNIA 101868 01/03/2014 ELECTRICAL SIGNAL 12/7 -1/6 101 -7004 -61116 49.00 BURRTEC WASTE & RECYCLI 101796 01/03/2014 DOG- O -WEEN EVENT 101- 3003 -60149 55.00 COACHELLA VALLEY WATER 101801 01/03/2014 WATER - MEDIAN 101 -7004 -61211 56.80 VERIZON CALIFORNIA 101868 01/03/2014 DEC - TRAFFIC SIGNAL 101 - 7004 -61116 44.82 VERIZON CALIFORNIA 101868 01/03/2014 ELECTRICAL SIGNAL 12/7 -1/6 101 - 7004 -61116 46.22 1/13/2014 2:50:26 PM - - - - - _ Page 2 of 8 168 Demand Register Packet: APPKT00056 - SHIM 1/3/13 Vendor Name Payment Number Payment to Payable Description Account Number Amount DISH NETWORK 101807 01/03/2014 EOC DISH 12/13-1/12 101-6005-60107 54.73 VERIZON CALIFORNIA 101868 01/03/2014 TI LINE 12/4-1/3 101-2001-61300 239.01 ENCHANTED MEMORIES PAR 101809 01/03/2014 TREE LIGHTING-SANTA CLAD 101-3003-60149 180.00 WIRELESS WATCHDOGS 101877 01/03/2014 CELL MAINT 11/23-12/22 101-1007-61301 116.00 ALSCO INC 101789 01/03/2014 UNIFORM RENTAL 12/6 101-7003-60690 89,05 ALSCO INC 101789 01/03/2014 UNIFORM RENTAL 12/13 101-7003-60690 89,05 ALSCO INC 101789 01/03/2014 UNIFORM RENTAL 12/20 101-7003-60690 89.05 IMPERIAL IRRIGATION DIST 101820 01/03/2014 ELECTRICAL- MEDIAN 101-7004-61117 61.68 IMPERIAL IRRIGATION DIST 101820 01/03/2014 ELECTRICAL SVC 101-7004-61116 50.82 IMPERIAL IRRIGATION DIST 101820 01/03/2014 ELECTRICAL-TRIFF SIGNAL 101-7004-61116 3537 VERIZON CALIFORNIA 101868 01/03/2014 ELECTRICAL SIGNAL 11/25-1 101-7004-61116 44.82 VERIZON CALIFORNIA 101868 01/03/2014 SPORTS COMPLEX 11/28-12/ 101-3005-61303 46.14 REED, DAVIS CONSTRUCTIO 101843 01/03/2014 FS#70 WATER LINE R&M 101-2002-60670 3,384.50 DESERT C A M 101805 01/03/2014 COUNCIL MTG 12/17/13 101-3008-60108 750,00 IMPERIAL IRRIGATION DIST 101820 01/03/2014 WATER SVC 101-7004-61116 3,007.63 IMPERIAL IRRIGATION DIST 101820 01/03/2014 WATER SVC 101-7004-61117 1,26036 IMPERIAL IRRIGATION DIST 101820 01/03/2014 WATER SVC 101-7003-61101 829,09 WALMART COMMUNITY 101872 01/03/2014 OPERATING SUPPLIES 101-3002-60420 285.77 DESERT ELECTRIC SUPPLY 101806 01/03/2014 ELECTRICAL MATERIAL 101-7004-60431 7.55 DESERT ELECTRIC SUPPLY 101806 01/03/2014 ELECTRICAL MATERIAL 101-7004-60431 6114 DESERT ELECTRIC SUPPLY 101806 01/03/2014 ELECTRICAL MATERIAL 101-7004-60431 29,76 DESERT ELECTRIC SUPPLY 101806 01/03/2014 ELECTRICAL MATERIAL 101-7004-60431 26.24 DESERT ELECTRIC SUPPLY 101806 01/03/2014 ELECTRICAL MATERIAL 101-7004-60431 12.07 DESERT ELECTRIC SUPPLY 101806 01/03/2014 ELECTRICAL MATERIAL 101-7004-60431 397.43 DESERT ELECTRIC SUPPLY 101806 01/03/2014 ELECTRICAL MATERIAL 101-7004-60431 1.76 DESERT ELECTRIC SUPPLY 101806 01/03/2014 ELECTRICAL MATERIAL 101-7004-60431 24.49 DESERT ELECTRIC SUPPLY 101806 01/03/2014 LANDSCAPE MATERIAL 101-7004-60431 71,07 DESERT ELECTRIC SUPPLY 101806 01/03/2014 ELECTRICAL MATERIAL 101-7004-60431 69.11 RIVERSIDE COUNTY SHERIFF 101844 01/03/2014 POLICE SVC 9/19-10/16 101-2001-60170 28,624L00 RIVERSIDE COUNTY SHERIFF 101844 01/03/2014 POLICE SVC 9/19-10/16 101-2001-60163 142,310.03 RIVERSIDE COUNTY SHERIFF 101844 01/03/2014 POLICE SVC 9/19-10/16 101-2001-60162 26,14610 RIVERSIDE COUNTY SHERIFF 101844 01/03/2014 POLICE SVC 9/19-10/16 101-2001-60172 33,626.25 RIVERSIDE COUNTY SHERIFF 101844 01/03/2014 POLICE SVC 9/19-10/16 101-2001-60161 554,909.58 RIVERSIDE COUNTY SHERIFF 101844 01/03/2014 POLICE SVC 9/19-10/16 101-2001-60167 9,958.40 RIVERSIDE COUNTY SHERIFF 101844 01/03/2014 POLICE SVC 9/19-10/16 101-2001-60164 39,761.15 RIVERSIDE COUNTY SHERIFF 101844 01/03/2014 POLICE SVC 9/19-10/16 101-2001-60171 16,47160 RIVERSIDE COUNTY SHERIFF 101844 01/03/2014 POLICE SVC 9/19-10/16 101-2001-60169 71,309.40 RIVERSIDE COUNTY SHERIFF 101844 01/03/2014 POLICE SVC 9/19-10/16 101-2001-60166 9,958.40 VINTAGE ASSOCIATES 101870 01/03/2014 PLANT REPLACEMENT 101-7004-60420 48.60 VINTAGE ASSOCIATES 101870 01/03/2014 PLANT REPLACEMENT 101-7004-60420 20019 VINTAGE ASSOCIATES 101870 01/03/2014 PLANT REPLACEMENT 101-7004-60420 78.52 VINTAGE ASSOCIATES 101870 01/03/2014 PLANT REPLACEMENT 101-7004-60420 76.98 VINTAGE ASSOCIATES 101870 01/03/2014 DEC-PARK MAINT 101-7004-60189 12,200.00 VINTAGE ASSOCIATES 101870 01/03/2014 DEC-PARK MAINT 101-3006-60108 425,00 V1 NTAG E ASSOCIATES 101870 01/03/2014 DEC-PARK MAINT 101-3004-60112 560.00 VINTAGE ASSOCIATES 101870 01/03/2014 DEC-PARK MAINT 101-3005-60108 27,907.00 VINTAGE ASSOCIATES 101870 01/03/2014 PLANT REPLACEMENT 101-7004-60420 85.54 VINTAGE ASSOCIATES 101870 01/03/2014 PLANT REPLACEMENT 101-7004-60420 128.30 VINTAGE ASSOCIATES 101870 01/03/2014 PLANT REPLACEMENT 101-7004-60420 128.30 VINTAGE ASSOCIATES 101870 01/03/2014 PLANT REPLACEMENT 101-7004-60420 81.87 VINTAGE ASSOCIATES 101870 01/03/2014 PLANT REPLACEMENT 101-7004-60420 122.80 VINTAGE ASSOCIATES 101870 01/03/2014 PLANT REPLACEMENT 101-7004-60420 106.23 VINTAGE ASSOCIATES 101870 01/03/2014 SEASONS IRRIG MAIN RAM 101-3005-60424 27152 Fund 101- GENERAL FUND Total: 1,187,783.74 Fund: 218 - (W VIOLENT CRIME TASK FOR NEXTEL GANG TASK FORCE 101833 01/03/2014 CELL SVC 11/12-12/11 218-0000-61300 47.66 BURRTEC WASTE & RECYCLI 101795 01/03/2014 DEC-TRASH SVC 218-0000-61501 85.61 IMPERIAL IRRIGATION-GANG 101821 01/03/2014 ELECTRIC SVC 10/30-11/27 218-0000-40150 49192 POSTAL ANNEX 101839 01/03/2014 MAILBOX 136 NOV'13-NOV' 218-0000-42181 225,00 1/13/2014 2:50:26 PM Page 3 of 8 169 E Vendor Name Payment Number VERIZON CA - GANG TASK F 101867 Fund: 221- AB 939 CINTAS DOCUMENT MANAG 101800 4 WALMART COMMUNITY 101872 RUTAN & TUCKER 101846 Fund: 310 - LQ FIN AUTHORITY DEBT SVC US BANK 101864 TYLIN INTERNATIONAL WILLDAN FINANCIAL SERVIC 101875 WILLDAN FINANCIAL SERVIC 101875 RUTAN & TUCKER 101846 RUTAN & TUCKER 101846 4 WALMART COMMUNITY 101872 RUTAN & TUCKER 101846 Fund: 310 - LQ FIN AUTHORITY DEBT SVC US BANK 101864 TYLIN INTERNATIONAL 101862 ALTUM GROUP, THE 101790 ALTUM GROUP, THE 101790 VALLEY PLUMBING 101866 O &J GOLF CONSTRUCTION, 1 101835 GRANITE CONSTRUCTION C 101814 RUTAN & TUCKER 101846 TALL MAN GROUP INC 101855 TALL MAN GROUP INC 101855 BEST SIGNS INC 101794 LANDMARK GEO- ENGINEERS 101828 GOLDEN VALLEY CONSTRUC 101813 GO NATURAL GAS INC 101812 GO NATURAL GAS INC 101812 ANDERSON COMMUNICATI 101792 GO NATURAL GAS INC 101812 L & L AUTOMOTIVE 101826 L & L AUTOMOTIVE 101826 R A N AUTO DETAIL 101841 R A N AUTO DETAIL 101841 UNITED ROTARY BRUSH COB 101863 AUTOZONE 101793 STONE'S, CAM AUTOMOTIVE 101853 STONE'S, CAM AUTOMOTIVE 101853 STONE'S, CAM AUTOMOTIVE 101853 STONE'S, CAM AUTOMOTIVE 101853 STONE'S, CAM AUTOMOTIVE 101853 STONE'S, CAM AUTOMOTIVE 101853 RON'S TOWING & STORAGE 101845 RON'S TOWING & STORAGE 101845 TOWER ENERGY GROUP 101858 SOUTHERN CALIFORINIA GA 101849 FUELMAN 101811 1/13/2014 2:50 :26 PM Page 4 of 8 170 Packet: APPKT00056 - SH 1/3/13 Payment Date Payable Description Account Number > Amount 01/03/2014 CLETS LINES 11/28 -12/27 218 - 0000 -42190 267.51 Fund 218 - CA VIOLENT CRIME TASK FOR Total: 1,119.70 01/03/2014 AB939 RECYCLING 221- 0000 -33220 200.00 Fund 221- AB 939 Total: 200.00 01/03/2014 NOTICE SERIES 2011 237- 9001 -60104 200.00 01/03/2014 12/13 DISCLOSURE SVC 237 - 9001 -60104 7,000.00 01/03/2014 SA-A26 IMPLEMENTATION 237 -9001 -60153 450.00 01/03/2014 RETAINER 237 - 9001 -60153 4,000.00 Fund 237 - SUCCESSOR AGCY PA 1 A ®MIN Total: 11,650.00 01/03/2014 WSA LUNCHEON 11/19/13 241 -9101 -60320 29.22 01/03/2014 HOUSING AUTHORITY 241- 9101 -60153 93.50 Fund 241 - HOUSING AUTHORITY PA1 Total: 122.72 01/03/2014 SERIES'96 ADAM 310- 9501 -60102 1,530.00 Fund 310 - DIG FIN AUTHORITY DEBT SVC Total: 1,530.00 01/03/2014 METER REDO 2010 -11 401 - 1846 -45010 1,328.70 01/03/2014 OCT -CONST MGMT 401 - 1762 -60108 61,787.34 01/03/2014 WASHINGTON ST APT 401- 1813 -60108 1,480.00 01/03/2014 WASHINGTON ST APT 401 - 1813 -60108 230.00 01/03/2014 ROTO ROOTER 401- 1868 -45010 16100 01/03/2014 FINAL RETENTION 2013 -06 401- 1815 -45010 26,10143 01/03/2014 NOV -CONST SVC 2011 -01 401 -1867 -45010 114,745.75 01/03/2014 DEC- SiLVERROCK CANAL 401 - 1815 -45010 24.00 01/03/2014 WSA CONTRACT 401 - 1813 -60108 495.00 01/03/2014 WSA CONTRACT 401 - 1813 -60108 907.50 01/03/2014 CHAD SIGN 2011 -01 401 - 1867 -45010 1,049.65 01/03/2014 TESTING SVC 11/7 -20/13 401 - 1867 -60108 220.00 01/03/2014 FINAL RETENTION 2012 -08 401 - 1868 -45010 7,318.06 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 215,851.43 01/03/2014 SWEEPER CNG REPAIRS 501 -0000 -60678 2,797.61 01/03/2014 SWEEPER ONG REPAIRS 501- 0000 -60678 623.75 01/03/2014 TK #57 PARTS 501- 0000 -60675 49.68 01/03/2014 SWEEPER CNG REPAIRS 501- 0000 -60678 583.72 01/03/2014 TK #49 R &M 501- 0000 -60676 2,534.66 01/03/2014 TK #49 SERVICE 501 - 0000 -60676 100.00 01/03/2014 CAR WASH 12/08/13 501 -0000 -43430 636.00 01/03/2014 CAR WASH 12/21 -22/13 501 - 0000 -43430 537.00 01/03/2014 TK #64 SWEEPER BROOM 501- 0000 -60678 988.73 01/03/2014 SWEEPER #64 SWITCH 501 -0000 -60678 5.12 01/03/2014 TK #37 R &M 501- 0000 -60676 1,719.26 01/03/2014 TK #67 SERVICE 501- 0000 -60676 41.40 01/03/2014 TK #42 R &M 501 - 0000 -60676 196.46 01/03/2014 TK66 SERVICE 501 -0000 -60676 76.40 01/03/2014 TK #61 R &M 501 -0000 -60676 396.16 01/03/2014 TK #58 R &M 501 - 0000 -60676 515.53 01/03/2014 TOWING 501- 0000 -60676 90.00 01/03/2014 TOWING 501 -0000 -60676 90.00 01/03/2014 FUEL 11/16 -30/13 501- 0000 -60674 1,776.41 01/03/2014 NOV -FUEL 501 -0000 -60674 318.30 01/03/2014 NOV -FUEL 501 -0000 -60674 900.10 Fund 501 - EQUIPMENT REPLACEMENT Total: 14,976.29 01/03/2014 PROF SERVICES 11/13 -25/13 502 - 0000 -80100 3,750.00 Page 4 of 8 170 Em�= Vendor Name ' Payment Number TYLER TECHNOLOGIES 101861 cmw GOVERNMENT INC 1017e9 TIME WARNER CABLE 10185e Packet: APPNTou0sm- SPIN a/a/13 :,Payment Date Payable Description Account Number Amount ---- ---------- -- - -- ------------- - --------' --- - -' ----- — 1/13/201*2:50'26pm Page 5opo MZMM�� Account Number 101-0000-20305 101-0000-22810 101-0000-41400 101-0000-42301 101-0000-42409 101-1001-60153 101-1002-60400 101-1004-60104 101-1006-60104 101-1006-60401 101-1007-61300 101-1007-61301 101-2001-36310 101-2001-60109 101-2001-60161 101-2001-60162 101-2001-60163 101-2001-60164 101-2001-60166 101-2001-60167 101-2001-60169 101-2001-60170 101-2001-60171 101-2001-60172 101-2001-61300 101-2002-60670 101-3001-60351 101-3001-60400 101-3001-80021 101-3002-60420 101-3003-60149 101-3003-60330 101-3004-60112 101-3005-60108 101-3005-60320 101-3005-60424 101-3005-61303 101-3006-60108 101-3006-60667 101-3007-60151 101-3007-60461 101-3008-60108 101-3008-60123 101-6001-60125 1/1312014 2:50:26 PM RMOT M.. I Expense Amount 1,187,783.74 1,11930 MOM 11,650.00 12232 1,530M 215,851,43 14,976.29 7,304.45 1,440,538.33 Expense Amount 2,092.00 927.00 158.57 -170.00 8,00 27,854.97 162.59 144.00 100.00 89.83 79.99 116,00 246.48 9123 554,909.58 26,14&20 142,310,03 39,761.15 9,958.40 9,958.40 71,309.40 28,624,00 16,473,60 33,626,25 239.01 3,917.42 170.00 170.52 31,875,00 285.77 235.00 11&20 560.00 27,907.00 455,17 272.52 46.14 425.00 356.00 37,995.00 18,141.23 750,00 150.00 1,598.00 Report Summary Page 6 of 8 172 ME= r 4 Account Number Account Name Expense Amount 101-6001-60400 Office Supplies 7733 101-6004-31190 Admin Citation Services 80935 101-6004-51071 Answering Service 9,328.70 101-6004-60320 Travel & Training 50.00 101-6005-60107 Instructors 54.73 101-6005-61304 Mobile/Cell Phones 151.75 101-7001-60104 Consultants 3,560.00 101-7001-60400 Office Supplies 124.44 101-7001-60420 Operating Supplies 300.81 101-7002-60320 Travel & Training 47.51 101-7002-60351 Membership Dues 284.28 101-7003-56490 Asphalt 171.72 101-7003-60429 Signs 1,505.63 101-7003-60431 Materials 599.54 101-7003-60433 Paint/Legends 310,18 101-7003-60690 Uniforms 267.15 101-7003-61101 Utilities - Electricity 829.09 101-7004-60104 Consultants 6,930.00 101-7004-60125 Temporary Agency Servi 799.00 101-7004-60189 Technical 46,18618 101-7004-60420 Operating Supplies 1,057.93 101-7004-60423 Supplies-Graffiti 634.10 101-7004-60431 Materials 1,977.05 101-7004-61116 Utilities - Electric - Signal 3,624.68 101-7004-61117 Utilities - Electric - Medi 1,322.44 101-7004-61211 Utilities - Water - Media 56.80 101-7006-60144 Contract Traffic Enginee 13,665.50 101-7006-60320 Travel & Training 37.30 101-7006-60420 Operating Supplies 2,374.80 218-0000-40150 Electricity 493.92 218-0000-42181 Mail Box Service 225,00 218-0000-42190 CLET Line 267.51 218-0000-61300 Utilities - Telephone 47.66 218-0000-61501 Mail Box Service 85.61 221-0000-33220 AB 939 Recycling 200.00 237-9001-60104 Consultants 7,200,00 237-9001-60153 Attorney 4,450.00 241-9101-60153 Attorney 93.50 241-9101-60320 Travel & Training 29.22 310-9501-60102 Administration 1,530m 401-1762-60108 Technical 61,787.34 401-1813-60108 Technical 3,112.50 401-1815-45010 Construction 26,127.43 401-1846-45010 Construction 1,328,70 401-1867-45010 Construction 115,795.40 401-1867-60108 Technical 220.00 401-1868-45010 Construction 7,480.06 501-0000-43430 Car Washes 1,17100 501-0000-60674 Fuel & Oil 2,994.81 501-0000-60675 Parts & Maintenance Su 49.68 501-0000-60676 Vehicle Repair& Mainte 5,759.817 501-0000-60678 Street Sweeper 4,998.93 502-0000-60108 Technical 645.25 502-0000-60421 Supplies - Software 1,354.00 502-0000-80100 Machinery & Equipment 5,305.20 Grand Total: 1,440,538.33 1/1312014 2:50:26 PM Packet: APPKT00056 - SHM 1/3/13 173 Page 7 of 8 M�= Project Account Key **None** 1762Const 1813Des 181SConst 1846Const 1867Const 1867Tech 1868Const 1/13/2014 2:50:26 PM zmm� .� Expense Amount 1,224,686.90 61,787.34 3,112.50 26,127.43 1,328.70 115,795.40 220.00 7,480.06 1,440,538.33 174 1/13/2014 2:53:42 PM Page 1 of 7 175 Demsn.d Register City of La Quinta, CA Packet: APPKT00067 - SHM 1/10/13 Vendor Name Payment Number Payment Date Payable Description Account Number Amount Fund: 101- GENERAL FUND US DEPARTMENT OF EDUCA 101950 01/10/2014 GARN/HERRERA PH 1/3/14 101-0000-20985 11.08 UNITED WAY OF THE DESERT 101949 01/10/2014 UNITED WAY PR 1/3/14 101-0000-20981 75.00 RIVERSIDE DEPARTMENT OF 101930 01/10/2014 GARN/GONZALES PR 1/3/14 101-0000420985 200.00 TOPS'N BARRICADES INC 101945 01/10/2014 XMAS EVENT BARRICADES 101-3003-60149 250.00 TOPS'N BARRICADES INC 101945 01/10/2014 SIGNS 101-7003-60429 297.86 TOPS'N BARRICADES INC 101945 01/10/2014 SIGNS 101-7003-60429 96.77 TOPS'N BARRICADES INC 101945 01/10/2014 SIGNS 101-7003-60429 168.26 INDUSTRIAL IMPRINTS INC 101911 01/10/2014 HUMANA EVENT BANNERS 101-3001-60524 1,30830 CALIFORNIA CHAMBER OF C 101887 01/10/2014 COMPLIANCE POSTERS 101-1004-60352 190.92 SOUTH VALLEY ELECTRIC 101938 01/10/2014 TREE LIGHTING EVENT 101-3003-60149 140.00 PARTY TIME LA PLACITA 101924 01/10/2014 HUMANA EVENT 101-3001-60524 418.80 HOEBER, DON 101907 01/10/2014 HUMANA EVENT 101-3001-60524 1,750.00 TOTALFUNDS BY HASLER 101946 01/10/2014 POSTAGE 101-1007-60470 4,000.00 YU, PU I TING 101960 01/10/2014 MILEAGE/MEALS-IRVIN 12/1 101-1001-60320 16013 GREATER PALM SPRINGS CA 101905 01/10/2014 NOV-TMD ASSESSMENT 101-0000-20330 37,036.52 WYMAN, SHELLEY 101959 01/10/2014 TUITION REIMB-WYMAN 101-1004-60322 314.75 VALENZUELA, DANIEL 101952 01/10/2014 TUITION REIMB-VALENZUEL 101-1004-60322 121.60 NWK2 101921 01/10/2014 13-010 DEV DER 101-0000-22810 45,000.00 SANTA FE BUILDING MAINTE 101932 01/10/2014 DEC-JANITORIAL 101-3006-60115 751.74 SANTA FE BUILDING MAINTE 101932 01/10/2014 DEC-JANITORIAL 101-3008-60115 2,881.50 SANTA FE BUILDING MAINTE 101932 01/10/2014 DEC-JANITORIAL 101-3002-60115 1,637.10 SANTA FE BUILDING MAINTE 101932 01/10/2014 DEC-JANITORIAL 101-7003-60115 414,12 SANTA FE BUILDING MAINTE 101932 01/10/2014 DEC-JANITORIAL 101-3004-60115 2,566.32 SANTA FE BUILDING MAINTE 101932 01/10/2014 DEC-JANITORIAL 101-3005-60115 1,265,82 SPARKLETTS 101939 01/10/2014 WATER 101-7003-60431 122.78 SHARK POOLS INC 101933 01/10/2014 DEC-ESTADCOBERMUDAS 101-7004-60189 125.00 SHARK POOLS INC 101933 01/10/2014 DEC-ESTADO/DESERT CLUB 101-7004-60189 125.00 SHARK POOLS INC 101933 01/10/2014 DEC-FONDA/BERMUDAS 101-7004-60189 175,00 SHARK POOLS INC 101933 01/10/2014 DEC-FONDA/DESERT CLUB 101-7004-60189 150.00 SHARK POOLS INC 101933 01/10/2014 DEC-VONS PLAZA 101-7004-60189 225.00 SHARK POOLS INC 101933 01/10/2014 DEC-HOME DEPOT 101-7004-60189 225,00 AMERIPRIDE SERVICES INC 101879 01/10/2014 JANITORIAL EOW 12/26/13 101-3002-60115 64.97 CIGNA HEALTH CARE 101893 01/10/2014 JAN - DENTAL INSUR 101-0000-20943 6,250.59 VACATION RENTAL COMPLIA 101951 01/10/2014 DEC-STVR 101-1006-60104 3,420.00 TYCO INTEGRATED SECURITY 101947 01/10/2014 JAN-MUSEUM 101-3006-60123 88A3 TYCO INTEGRATED SECURITY 101947 01/10/2014 JAN-MAR CITY HALL 10143008-60123 685.27 TYCO INTEGRATED SECURITY 101947 01/10/2014 JAN-MAR CITY HALL 101-3008-60123 261.65 TYCO INTEGRATED SECURITY 101947 01/10/2014 JAN-JUN MUSEUM 101-3006-60123 952.80 FUN SERVICES 101902 01/10/2014 HUMANA EVENT 101-3001-60524 4,699.00 NATIONAL SEMINARS TRAINI 101919 01/10/2014 TRAINING 3/3/14 101-3002-60420 99.50 STAPLES ADVANTAGE 101942 01/10/2014 OFFICE SUPPLIES 101-2001-60420 439,43 STAPLES ADVANTAGE 101942 01/10/2014 OFFICE SUPPLIES 101-2001-60420 12109 STAPLES ADVANTAGE 101942 01/10/2014 OFFICE SUPPLIES 101-6001-60400 45.88 STAPLES ADVANTAGE 101942 01/10/2014 OFFICE SUPPLIES 101-3001-60400 21.15 STAPLES ADVANTAGE 101942 01/10/2014 OPERATING SUPPLIES 101-3002-60420 269.99 STAPLES ADVANTAGE 101942 01/10/2014 OFFICE SUPPLIES 101-3001-60400 17.16 WALTERS WHOLESALE ELECT 101957 01/10/2014 ELECTRICAL MATERIAL 101-7004-60431 64161 WALTERS WHOLESALE ELECT 101957 01/10/2014 ELECTRICAL MATERIAL 101-7004-60431 8106 WALTERS WHOLESALE ELECT 101957 01/10/2014 ELECTRICAL MATERIAL 101-7004460431 187.29 WALTERS WHOLESALE ELECT 101957 01/10/2014 ELECTRICAL MATERIAL 101-7004-60431 18.14 WALTERS WHOLESALE ELECT 101957 01/10/2014 ELECTRICAL MATERIAL 101-7004-60431 58.50 WALTERS WHOLESALE ELECT 101957 01/10/2014 ELECTRICAL MATERIAL 101-7004-60431 40.00 WALTERS WHOLESALE ELECT 101957 01/10/2014 ELECTRICAL MATERIAL 101-7004-60431 129.60 1/13/2014 2:53:42 PM Page 1 of 7 175 Vendor Name Payment Number Payment Date SMART &FINAL 101937 01/10/2014 SMART & FINAL 101937 01/10/2014 SMART & FINAL 101937 01/10/2014 HAYWARD TILTON & KOLAR 101906 01/10/2014 FG CREATIVE INC 101901 01/10/2014 OFFICE TEAM 101923 01/10/2014 OFFICE TEAM 101923 01/10/2014 OFFICE TEAM 101923 01/10/2014 OFFICE TEAM 101923 01/10/2014 OFFICE TEAM 101923 01/10/2014 OFFICE TEAM 101923 01/10/2014 RASAJERIC NELSON 101928 01/10/2014 RASA/ERIC NELSON 101928 01/10/2014 KIRKPATRICK LANDSCAPING 101912 01/10/2014 CAPITAL ONE COMMERCIAL 101890 01/10/2014 NAI CONSULTING INC 101918 01/10/2014 NAI CONSULTING INC 101918 01/10/2014 MILLER, MINDY 101916 01/10/2014 LA QUINTA FAMILY ENTERPR 101913 01/10/2014 LIN, JOEY & 101915 01/10/2014 SILVESTRI, SILVIO 101936 01/10/2014 OFFICE DEPOT 101922 01/10/2014 OFFICE DEPOT 101922 01/10/2014 RAIMO, MARIANNINA 101927 01/10/2014 OFFICE DEPOT 101922 01/10/2014 OFFICE DEPOT 101922 01/10/2014 OFFICE DEPOT 101922 01/10/2014 OFFICE DEPOT 101922 01/10/2014 CLASSIC PARTY RENTALS 101894 01/10/2014 CLASSIC PARTY RENTALS 101894 01/10/2014 TIFCO INDUSTRIES INC 101943 01/10/2014 CARQUEST 101891 01/10/2014 PAUL ASSOCIATES 101925 01/10/2014 CAPITAL ONE COMMERCIAL 101890 01/10/2014 GRAPHTEK INTERACTIVE 101904 01/10/2014 RECREATION REPUBLIC 101929 01/10/2014 LANCE, BOLL, & LUNGHARD 101914 01/10/2014 NEXTEL COMMUNICATIONS 101920 01/10/2014 VERIZON WIRELESS 101954 01/10/2014 VERIZON WIRELESS 101954 01/10/2014 CALPERS LONG -TERM CARE 101889 01/10/2014 CALIFORNIA ASSOC OF CODE 101886 01/10/2014 BIO CLEAR WATER SOLUTIO 101884 01/10/2014 WEST, LOUISE 101958 01/10/2014 IMPERIAL IRRIGATION DIST 101909 01/10/2014 IMPERIAL IRRIGATION DIST 101909 01/10/2014 IMPERIAL IRRIGATION DIST 101909 01/10/2014 IMPERIAL IRRIGATION DIST 101909 01/10/2014 IMPERIAL IRRIGATION DIST 101909 01/10/2014 IMPERIAL IRRIGATION DIST 101909 01/10/2014 IMPERIAL IRRIGATION DIST 101909 01/10/2014 IMPERIAL IRRIGATION DIST 101909 01/10/2014 IMPERIAL IRRIGATION DIST 101909 01/10/2014 IMPERIAL IRRIGATION DIST 101909 01/10/2014 IMPERIAL IRRIGATION DIST 101909 01/10/2014 IMPERIAL IRRIGATION DIST 101909 01/10/2014 COACHELLA VALLEY WATER 101897 01/10/2014 COACHELLA VALLEY WATER 101897 01/10/2014 COACHELLA VALLEY WATER 101897 01/10/2014 COACHELLA VALLEY WATER 101897 01/10/2014 1/13/2014 2:53:42 PM Packet: APPKT00067 - SHIM 1/10/13 Payable Description Account Number Amount SPECIAL EVENTS 101- 3003 -60149 5159 SUPPLIES /FOOD 101 - 0000 -42216 54.52 MEETING SUPPLIES 101 - 1001 -60320 128.36 FY13/14 CRIME POLICY RENE 101 - 1004 -60446 3,224.00 HUMANA ADS 101- 3007 -60461 2,350.00 TEMP STAFFING WKEND 12/ 101- 7004 -60125 340.00 TEMP STAFFING WKEND 12/ 101 - 6001 -60125 510.00 TEMP STAFFING WKEND 12/ 101 -6001 -60125 340.00 TEMP STAFFING WKEND 12/ 101 - 7004 -60125 331.50 TEMP STAFFING WKEND 12/ 101- 6001 -60125 510.00 TEMP STAFFING WKEND 12/ 101 - 6001 -60125 340.00 PCN 13188 FINAL CHECK 101- 7002 -60183 285.00 PCN13232 SHRS 101 - 7002 -60183 475.00 OCT- LANDSCAPE MAINT 101- 7004 -60189 540.00 BIG STRAINING 101 -1004 -60320 54.84 DEC-PROF SERVICES 101 - 7006 -60104 625.00 DEC -PROF SERVICES 101 - 7001 -60104 3,125.00 REFUND OVERPAYMENT 101 - 0000 -42300 5.00 REFUND TOT OVERPAYMENT 101- 0000 -41400 37.65 REFUND TOT OVERPAYMENT 101 -0000 -41400 76.87 REFUND OVERPAYMENT 101 -0000 -41600 3.00 BUSINESS CARDS -MENDO 101 - 1006 -60410 79.92 OFFICE SUPPLIES 101 - 1002 -60400 -53.98 REFUND 101 -0000 -42200 60.00 OFFICE SUPPLIES 101 - 1005 -60400 95.66 OFFICE SUPPLIES 101 - 1005 -60400 13.76 OFFICE SUPPLY -PAPER 101 - 1007 -60402 957.74 OFFICE SUPPLIES 101- 1005 -60400 55.43 HUMANA EVENT 101 -3001 -60524 676.67 HUMANA EVENT 101 -3001 -60524 4,978.17 MATERIAL 101 - 7003 -60431 930.56 SUPPLIES 101- 7003 -60431 6.12 BUSINESS LIC PAPER 101- 1007 -60662 911.83 SAFETY TRAINING 101 -1004 -60320 26.97 DEC - DIGITAL MARKETING 101 - 3007 -60461 3,850.00 ADAMS SHADE VANDALISM 101 - 3005 -60423 1,420.20 FI NAL AU DIT 101- 1006 -60106 3,563.00 CELL PHONES 11/23 -12/22 101- 1007 -61301 217.19 CELL PHONES 11/14 -12/13 101 - 1007 -61301 1,881.07 CELL PHONES 11/14 -12/13 101 - 1001 -61301 26.79 LT CARE /ST SAUVER 12/16 -2 101 - 0000 -20949 106.00 MEMBERSHIP 2014 101- 6004 -60351 75.00 DEC -LAKE MAINT 101- 3005 -60117 530.16 1099 WEBINAR REIMB 101- 1006 -60320 224.10 ELECTRICAL SVC 101- 3005 -61104 5312 ELECTRICAL SVC 101 - 3006 -61101 692.35 ELECTRICAL SVC 101- 3005 -61103 2,88015 ELECTRICAL SVC 101 - 2002 -61101 879.43 ELECTRICAL SVC 101 - 3005 -61102 BAR ELECTRICAL SVC 101- 3008 -61101 6,798.58 ELECTRICAL SVC 101 -3005 -61113 11.73 ELECTRICAL SVC 101- 3005 -61108 167.47 ELECTRICAL SVC 101 - 3004 -61101 2,112.40 ELECTRICAL SVC 101 - 3005 -61105 1,312.83 ELECTRICAL SVC 101- 3005 -61111 7.38 ELECTRICAL SVC 101 -3005 -61109 203.40 WATER SVC 101- 3005 -61202 1,166.92 WATER SVC 101- 3005 -61204 6173 WATER SVC 101 -3005 -61209 3,394.91 WATER SVC 101- 2002 -61200 179.05 Ii rip, Demand Register Packet: APPKT00067 - SHM 1/10/13 Vendor Name Payment Number Payment Date Payable-Description Account Number Amount COACHELLA VALLEY WATER 101897 01/10/2014 WATER SVC 101 - 7006 -60146 335.03 COACHELLA VALLEY WATER 101897 01/10/2014 WATER SVC 101 - 3005 -61201 987.80 CALIFORNIA PARK A. RECREA 101888 01/10/2014 AGENCY MEMBERSHIP 101 - 3001 -60351 475.00 VERIZON COMMUNICATION 101953 01/10/2014 INTERNET 12/25 -1/24 101 - 1007 -61300 79.99 SILVERROCK RESORT 101935 01/10/2014 DEC -SALES TAX 101 - 0000 -20304 70.00 SILVERROCK RESORT 101935 01/10/2014 DEC -SALES TAX 101 - 7006 -53040 3.00 GAS COMPANY, THE 101903 01/10/2014 LIBRARY GAS 11/19 -12/19 101 - 3004 -61100 928.63 GAS COMPANY, THE 101903 01/10/2014 CITY HALL GAS 11/19 -12/19 101- 3008 -61100 491.46 CALIFORNIA PARK & RECREA 101888 01/10/2014 MEMBERSHIP- AMBRIZ 101 -3001 -60351 165.00 GAS COMPANY, THE 101903 01/10/2014 SENIOR CTR GAS 11/19 -12/1 101- 3002 -61100 308.95 CALIFORNIA ASSOC OF CODE 101886 01/10/2014 MEMEBERSHIP 2014 101 - 6004 -60351 75.00 ATCO INTERNATIONAL 101882 01/10/2014 GRAFFITI MATERIAL 101 - 7004 -60423 375.00 ROUNDABOUTS & TRAFFIC E 101931 01/10/2014 SEP- DESIGN SVC 101 - 7006 -60104 4,588.80 VISION SERVICE PLAN - (CA) 101955 01/10/2014 JAN- VISION INSUR 101- 0000 -20945 1,248.51 STANDARD INSURANCE COM 101940 01/10/2014 JAN -LIFE INSUR 101 -0000 -20947 508.73 STANDARD INSURANCE COM 101940 01/10/2014 JAN - STD /LTD INSUR 101 - 0000 -20955 4,010.33 STANDARD INSURANCE COM 101940 01/10/2014 JAN - STD /LTD INSUR 101 - 6003 -50225 31.63 STANDARD INSURANCE COM 101941 01/10/2014 JAN -ADD'_ LIFE INSUR 101 - 0000 -20948 545.23 ALSCO INC 101878 01/10/2014 UNIFORM RENTAL EOM 12/2 101 - 7003 -60690 89.05 ALSCO INC 101878 01/10/2014 UNIFORM RENTAL EOM 1/3/ 101- 7003 -60690 89.05 CALIFORNIA ASSOC OF CODE 101886 01/10/2014 MEMBERSHIP 2014 101 - 6004 -60351 75.00 CALIFORNIA ASSOC OF CODE 101886 01/10/2014 MEMBERSHIP 2014 101 -6004 -60351 75.00 CNL DESERT RESORT LP 101895 01/10/2014 09 -006 DEV DEP 101 - 0000 -22810 20,007.69 CNL DESERT RESORT LP 101895 01/10/2014 09 -007 DEV DER 101- 0000 -22810 12,493.20 CNL DESERT RESORT LP 101895 01/10/2014 10 -008 DEV HER 101 - 0000 -22810 25,549.58 IMPERIAL IRRIGATION DIST 101909 01/10/2014 ELECTRICAL SVC 101 -7004 -61117 1,086.44 IMPERIAL IRRIGATION DIST 101909 01/10/2014 ELECTRICAL SVC 101 - 7003 -61101 654.01 IMPERIAL IRRIGATION DIST 101909 01/10/2014 ELECTRICAL SVC 101 - 7004 -61116 2,003.48 IMPERIAL IRRIGATION DIST 101909 01/10/2014 ELECTRICALSVC 101 -7004 -61117 1,595.08 IMPERIAL IRRIGATION DIST 101909 01110/2014 ELECTRICAL SVC 101 - 7004 -61116 3,001.49 IMPERIAL IRRIGATION DIST 101909 01/10/2014 ELECTRICAL SVC 101 -7003 -61101 20.45 COACHELLA VALLEY WATER 101897 01/10/2014 WATER SVC 101 -2002 -61200 145.58 COACHELLA VALLEY WATER 101897 01/10/2014 WATER SVC 101- 3005 -61205 50.36 COACHELLA VALLEY WATER 101897 01/10/2014 WATER SVC 101 - 3005 -61206 570.06 COACHELLA VALLEY WATER 101897 01/10/2014 WATER SVC 101 -3002 -61200 255.54 COACHELLA VALLEY WATER 101897 01/10/2014 WATER SVC 101- 3005 -61203 48.12 COACHELLA VALLEY WATER 101897 01/10/2014 WATER SVC 101 -7004 -61211 18,849.11 COACHELLA VALLEY WATER 101897 01/10/2014 WATER SVC 101 -3005 -61204 531.24 COACHELLA VALLEY WATER 101897 01/10/2014 WATER SVC 101 - 3005 -61210 813.10 COACHELLA VALLEY WATER 101897 01/10/2014 WATER SVC 101- 3008 -61200 11142 CALIFORNIA ASSOC OF CODE 101886 01/10/2014 MEMBERDSHIP 2014 101 - 6004 -60351 75.00 DESERT ELECTRIC SUPPLY 101898 01/10/2014 ELECTRICAL MATERIAL 101 - 7004 -60431 176.19 DESERT ELECTRIC SUPPLY 101898 01/10/2014 LANDSCAPE /ELECTRICAL 101 - 7004 -60431 29.46 DESERTARC 101899 01/10/2014 HUMANA EVENT SHIRTS 101 - 3001 -60524 801.90 Fund 101- GENERAL FUND Total: 279,200.00 Fund: 231 - SUCCESSOR AGCY PA 1 RORF LANCE, SOLL, & LUNGHARD 101914 01/10/2014 FINAL AUDIT 231 - 9001 -32154 1,047.00 Fund 231 - SUCCESSOR AGCY PA 1 MOST Total: 1,047.00 Fund: 235 - SO COAST AIR QUALITY FUND COACHELLA VALLEY ASSOC 101896 01/10/2014 1ST QTR AB2766 235- 0000 -60186 7,279.34 Fund 235 - SO COAST AIR QUALITY FUND Total: 7,27934 Fund: 241- HOUSING AUTHORITY PA1 CAHA, BECKY 101885 01/10/2014 PA1 HOUSING AUTHORITY 241 - 9101 -60103 3,150.00 LANCE, POLL, & LUNGHARD 101914 01/10/2014 FINAL AUDIT 241 - 9101 -60106 76.00 Fund 241- HOUSING AUTHORITY PAL Total: 3,226.00 Fund: 242 - HOUSING AUTHORITY PA2 LANCE, SOLL, & LUNGHARD 101914 01/10/2014 FINALAUDIT 242 - 9201 -60106 76.00 Fund 242 - HOUSING AUTHORITY PA2 Total: 76.00 1/13/2014 2:53:42 PM Page 3 of 7 177 Demand Register Packet: APP T00067 - SHM 1/10/13 Vendor Name Payment Number Payment Date Payable Description Account Number Amount- Fund: 401- CAPITAL IMPROVEMENT BROAD WALL, DOUG CONSTRUCTIO 101956 01/10/2014 DEC-DESIGN 401-1894-60185 57,619.40 ARCH INSURANCE COMPANY 101881 01/10/2014 NOV-ADAMS BRIDGE 401-1762-45010 154,327.50 SIEMENS INDUSTRY INC 101934 01/10/2014 OCT-TRAFFIC CALLS 401-1891-45010 1,617.86 SIEMENS INDUSTRY INC 101934 01/10/2014 NOV-TRAFFIC CALLS 401-1891-45010 870.16 IMPERIAL IRRIGATION DIST 101910 01/10/2014 CONNECTION FEE 2012-01 401-1885-45010 626.97 NAI CONSULTING INC 101918 01/10/2014 DEC-PROF SERVICES 401-1894-60103 3,440,00 NAI CONSULTING INC 101918 01/10/2014 DEC-PROF SERVICES 401-1652-60185 125.00 NAI CONSULTING INC 101918 01/10/2014 DEC-PROF SERVICES 401-1895-60185 1,710.00 NAI CONSULTING INC 101918 01/10/2014 DEC-PROF SERVICES 401-1896-60103 1,000m NAI CONSULTING INC 101918 01/10/2014 DEC-PROF SERVICES 401-1867-60185 125.00 NAI CONSULTING INC 101918 01/10/2014 DEC-PROF SERVICES 401-1804-60185 125.00 NAI CONSULTING INC 101918 01/10/2014 DEC-PROF SERVICES 401-1871-60185 2,125.00 NAI CONSULTING INC 101918 01/10/2014 DEC-PROF SERVICES 401-1762-60185 2,375.00 NAI CONSULTING INC 101918 01/10/2014 DEC-PROF SERVICES 401-1885-60185 1,380.00 NAI CONSULTING INC 101918 01/10/2014 DEC-PROF SERVICES 401-1888-60103 250.00 NAI CONSULTING INC 101918 01/10/2014 DEC-PROF SERVICES 401-1651-60185 1,700.00 NAI CONSULTING INC 101918 01/10/2014 DEC-PROF SERVICES 401-1889-60103 125.00 NAI CONSULTING INC 101918 01/10/2014 DEC-PROF SERVICES 401-1884-60103 3,070.00 NAI CONSULTING INC 101918 01/10/2014 DEC-PROF SERVICES 401-1878-60103 375.00 NAI CONSULTING INC 101918 01/10/2014 DEC-PROF SERVICES 401-1887-60103 625.00 NAI CONSULTING INC 101918 01/10/2014 DEC-PROF SERVICES 401-1887-60103 500.00 Fund 401 - CAPITAL IMPROVEMENT PROGR Total; 234,111.89 Fund: 501- EQUIPMENT REPLACEMENT R A N AUTO DETAIL 101926 01/10/2014 CAR WASH 1/4 A, 1/5 501-0000-43430 675.00 HONDA YAMAHA OF REDLA 101908 01/10/2014 MOTORCYCLE RAM 501-0000-60679 306.54 MOUNTAIN VIEW TIRE 101917 01/10/2014 TK#55 TIRE REPAIR 501-0000-60676 17.17 Fund 501 - EQUIPMENT REPLACEMENT Total: 998.71 Fund: 502 - INFORMATION TECHNOLOGY BECA IT A, SOFTWARE SERVI 101883 01/10/2014 DATA CONVERSION 11/25/1 502-0000-80100 1,700,00 APPLIED GEODETICS 101880 01/10/2014 GIS CONSULTANT 502-0000-80100 3,672.00 TYLER TECHNOLOGIES 101948 01/10/2014 ONSITE IMPLEMENTATION 502-0000-80100 6,650.07 ENVIRONMENTAL SYSTEMS 101900 01/10/2014 CIS SERVER SOFTWARE 502-0000-80100 10,800m TIME WARNER CABLE 101944 01/10/2014 CABLE 12/10-1/19 502-0000-60108 16.84 CDW GOVERNMENT INC 101892 01/10/2014 ANTI-VIRUS RENEWAL 502-0000-60421 4,063,00 Fund 502 - INFORMATION TECHNOLOGY Total: 26,901.91 Grand Total: 552,840.85 1/13/2014 2:53:42 PM Page 4 of 7 178 MMMMMH� �F l Account Number 101-0000-20304 101-0000-20330 101-0000-20943 101-0000-20945 101-0000-20947 101-0000-20948 101-0000-20949 101-0000-20955 101-0000-20981 101-0000-20985 101-0000-22810 101-0000-41400 101-0000-41600 101-0000-42200 101-0000-42216 101-0000-42300 101-1001-60320 101-1001-61301 101-1002-60400 101-1004-60320 101-1004-60322 101-1004-60352 101-1004-60446 101-1005-60400 101-1006-60104 101-1006-60106 101-1006-60320 101-1006-60410 101-1007-60402 101-1007-60470 101-1007-60662 101-1007-61300 101-1007-61301 101-2001-60420 101-2002-61101 101-2002-61200 101-3001-60351 101-3001-60400 101-3001-60524 101-3002-60115 101-3002-60420 101-3002-61100 101-3002-61200 101-3003-60149 101-3004-60115 1/13/2014 2:53:42 PM WFONAMM Expense Amount 279,200.00 1,047.00 7,279.34 3,226.00 76.00 234,111.89 998.71 26,901.91 552,840.85 Expense Amount MOO 37,036.52 6,250.59 1,248.51 50833 545.23 106.00 4,010,33 75.00 211.08 103,050.47 114.52 100 60.00 54,52 5.00 288.59 2639 -53.98 81.81 43635 190.92 3,224.00 164.85 3,420.00 3,563.00 224.10 79.92 957.74 4,000.00 911,83 79.99 2,098.26 562.52 879.43 324.63 640.00 3831 14,63124 1,702.07 369.49 308.95 255.54 443.59 2,566.32 ivit Page 5 of 7 MEMM Account Summary Account Number Account Name Expense Amount 101-3004-61100 Utilities - Gas 928.63 101-3004-61101 Utilities - Electricity 2,112.40 101-3005-60115 Janitorial 1,265.82 101-3005-60117 Civic Center Lake Mainte 530.16 101-3005-60423 Supplies-Graffiti 1,420.20 101-3005-61102 Utilities - Electric - Mont 5.19 101-3005-61103 Utilities - Electric - Civic 2,880.15 101-3005-61104 Utilities - Electric - Plane 53,12 101-3005 -61105 Utilities - Electric - Fritz 1,312.83 101-3005-61108 Utilities - Electric - Colon 167.47 101-3005-61109 Utilities - Electric - Com 203.40 101-3005-61111 Utilities - Electric - Velas 7,38 101-3005-61113 Utilities - Electric - Eisen 11,73 101-3005-61201 Utilities - Water - Mantic 987.80 101-3005-61202 Utilities - Water - Civic C 1,166.92 101-3005-61203 Utilities - Water -Eisenh 4812 101-3005-61204 Utilities- Water -Fritz Bu 594,97 101-3005-61205 Utilities - Water -Velasco 50.36 101-3005-61206 Utilities - Water- Desert 570.06 101-3005-61209 Utilities - Water -Comm 3,394L91 101-3005-61210 Utilities - Water -Adams 813.10 101-3006-60115 Janitorial 751.74 101-3006-60123 Security At Alarm 1,041.23 101-3006-61101 Utilities - Electricity 692.35 101-3007-60461 Economic Development/ 6,200,00 101-3008-60115 Janitorial 2,881,50 101-3008-60123 Security A, Alarm 946,92 101-3008-61100 Utilities - Gas 491.46 101-3008-61101 Utilities - Electricity 6,798.58 101-3008-61200 Utilities - Water 113.42 101-6001-60125 Temporary Agency Servi 1,700,00 101-6001-60400 Office Supplies 45.88 101-6003-50225 Long Term Disability 31.63 101-6004-60351 Membership Dues 375.00 101-7001-60104 Consultants 3,125.00 101-7002-60183 Map/Plan Checking 760,00 101-7003-60115 Janitorial 414,12 101-7003-60429 Signs 562.89 101-7003-60431 Materials 1,059,46 101-7003-60690 Uniforms 178,10 101-7003-61101 Utilities - Electricity 674,46 101-7004-60125 Temporary Agency Servi 671.50 101-7004-60189 Technical 1,565,00 101-7004-60423 Supplies-Graffiti 375.00 101-7004-60431 Materials 1,364.85 101-7004-61116 Utilities - Electric - Signal 5,004.97 101-7004-61117 Utilities - Electric - Medi 2,681.52 101-7004-61211 Utilities- Water -Media 18,849,11 101-7006-53040 Subscrip & Publications 100 101-7006-60104 Consultants 5,21180 101-7006-60146 PM 10 SlIverRock 335.03 231-9001-32154 PM 10 SlIverRock 1,047,00 235-0000-60186 CVAG 7,279.34 241-9101-60103 Professional 3,150,00 241-9101-60106 Auditors 76.00 242-9201-60106 Auditors 76.00 401-1651-60185 Design 1,700.00 401-1652-60185 Design 125.00 1/13/2014 2:53:42 PM Packet: APPKT00067 - SHM 1/10/13 Page 6 of 7 180 W��M Account Number Account Name Expense Amount 401-1762-45010 Construction 154,327.50 401-1762-60185 Design 2,375.00 401-1804-60185 Design 125.00 401-1867-60185 Design 125.00 401-1871-60185 Design 2,125.00 401-1878-60103 Professional 375.00 401-1884-60103 Professional 3,070.00 401-1885-45010 Construction 626.97 401-1885-60185 Design 1,380.00 401-1887-60103 Professional 1,125.00 401-1888-60103 Professional 250.00 401-1889-60103 Professional 125.00 401-1891-45010 Construction 2,488.02 401-1894-60103 Professional 3,440.00 401-1894-60185 Design 57,619,40 401-1895-60185 Design 1,710.00 401-1896-60103 Professional 1,000.00 50I-0000-43430 Car Washes 675.00 501-0000-60676 Vehicle Repair A Mainte 17,17 501-0000-60679 Motorcycle Repair & Ma 306.54 502-0000-60108 Technical 16.84 502-0000-60421 Supplies - Software 4,063.00 502-0000-80100 Machinery & Equipment 22,822.07 Grand Total. 552,640.85 imzs��� Project Account Key Expense Amount **None** 318,728.96 165IDes 1,700.00 1652Des 125.00 1762Const 154,327.50 1762Des 2,375.00 1804Con 125.00 1867Des 125.00 1871Des 2,125.00 1878Pro 375.00 1884Pro 3,070.00 1885Const 626.97 1885Des 1,380.00 1887Pro 1,125.00 1888Pro 250.00 1889Pro 125,00 1891Const 2,488.02 1894Des 57,619.40 1894Pro 3,440,00 189SDes 1,710.00 1896Pro 1,000m Grand Total: 552,840A5 1/13/2014 2:53:42 PM mm 181 Page 7 of 7 CITY MEETING DATE: January 21, 2014 ITEM TITLE: APPROVE A REQUEST TO WAIVE UNDERGROUND WIRING REQUIREMENTS FOR IMPERIAL IRRIGATION DISTRICT IMPROVEMENTS AT THE MARSHALL SUBSTATION AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 18 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve Waiver to Underground Wiring No. 2013 -004, waiving the underground wiring requirements of La Quinta Municipal Code Section 8.03.030 for overhead line improvements established by Imperial Irrigation District at the Marshall substation, subject to the findings in Exhibit A. EXECUTIVE SUMMARY: • The City received a complaint from a resident in the area regarding installation of overhead power lines at the Marshall substation. • The La Quinta Municipal Code (LQMC) requires such facilities to be placed underground, but also provides a waiver request procedure where a hardship or other inability to comply can be shown. • Imperial Irrigation District (IID) contends that pre- existing in- ground water and electrical utilities prevent undergrounding of the subject installation, and that the property owner concern has been addressed by changing the pole location. BACKGROUND /ANALYSIS: The subject electrical utility improvement consists of two, 45 -foot tall poles that suspend electrical wiring along the east side of the Marshall substation (Attachment 1). IID installed these improvements in December 2013; a complaint received from a nearby resident prompted staff to contact IID and inform them of the undergrounding requirements. Subsequently, IID submitted a request to waive those requirements (Attachment 2). They have also relocated the southernmost pole farther north on the substation site (Attachment 3) in response to the aforementioned resident complaint. IID represents that the property owner is in agreement with that solution. DYA Staff has reviewed the request against Section 8.03.030 of the LQMC, pertaining to underground wiring and the waiver request criteria. No City permits were needed as the improvement is not in any City right -of -way. While the Coachella Valley Water District (CVWD) did issue an encroachment permit, it required that IID install the wiring above ground in order to meet necessary safety clearance requirements for existing CVWD improvements. ALTERNATIVES: The City Council may deny the waiver request, impose conditions or continue consideration according to LQMC Section 8.03.030, which allows City Council up to thirty additional days to make its decision once the application has been brought before them. Denial of the request would require the service be provided underground via a route that avoids existing CVWD improvements, which has been identified by IID as being infeasible. Report prepared by: Wally Nesbit, Principal Planner Report approved for submission by: Les Johnson, Community Development Director Attachments: 1 . Location Map 2. IID Waiver Request Letter 3. Relocated Pole Photo 183 EXHIBIT A FINDINGS OF APPROVAL WAIVER FROM UNDERGROUND WIRING 2013 -004 IMPERIAL IRRIGATION DISTRICT JANUARY 21, 2014 CITY COUNCIL FINDINGS The La Quinta City Council has reviewed the waiver request, as submitted by Imperial Irrigation District (IID) on December 30, 2013, in regard to certain utility improvements installed at the IID Marshall substation. In accordance with Title 8 of the La Quinta Municipal Code, Section 8.030.30, Article 120.6, the La Quinta City Council hereby makes the following findings of fact: 1. The Imperial Irrigation District did submit a request (WUW 2014 -004) under Section 8.03.030 of the La Quinta Municipal Code, requesting a waiver to the utility undergrounding requirements of said Section pursuant to the provisions of Article 120.6 of said Section. 2. The request was accepted by the Community Development Department, and a review of the facts and circumstances was conducted with the assistance of the La Quinta Public Works Department. 3. Subsequent to conducting the review, both the Community Development and Public Works Departments have recommended that the waiver request be granted. 4. Based on the recommendation of the Community Development and Public Works Departments, the La Quinta City Council finds that the underground wiring requirements of La Quinta Municipal Code Section 8.03.030 are unreasonable, impractical and cause undue hardship to the Applicant in this case, due to certain pre- existing underground utility improvements of the Coachella Valley Water District and the Imperial Irrigation District, which preclude the underground installation of the utility facilities in question. 184 i ATTACHMENT 1 LOCATION MAP WUW 2013 -004 Lp J- jr)q to quinta ca 10 4 i Dip, 187 RECEIVED Les Johnson, Director City of La Quinta Community Development 78-495 Calle Tampico La Quinta, CA 92253 Re: Article 120 Waiver for Marshall Substation Dear Mr. Johnson: Following my conversation of December 23, 2013 with city planning officials, I am submitting this letter at their direction. In addition, I am providing you with information regarding the project and nature of our request. With respect to compliance with Article 120, the poles and wires which are constructed, placed or installed above ground are NOT a hazard to the safety and health of operators of motor 188 Les Johnson December 30, 2013 Page 2 Therefore, in accordance with Section 6 of the Article, IID seeks a waiver from the provisions of Article 120 and asks the City to grant said waiver as the undergrounding of the wires and structures would create a hardship to IID and its ratepayers. Customer Operations & Planning cc: Angela Evans, 111) Patrick Swarthout, IID David Sawyer, City of La Quints, i BRI _ E -• - ate; _ � r. • msµ.. r _�� �C S A. a'+ `psi CITY MEETING DATE: January 21, 2014 ITEM TITLE: SET SPECIAL JOINT MEETING OF THE CITY COUNCIL AND ALL CITY COMMISSIONERS AND BOARD MEMBERS FOR JANUARY 29, 2014, 5:30 P.M. AT THE LA QUINTA LIBRARY AGENDA CATEGORY: BUSINESS SESSION: 1 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Set Wednesday, January 29, 2014 at 5:30 p.m. for a joint meeting of the City Council and all City Board and Commission members at the La Quinta Library. EXECUTIVE SUMMARY: • Traditionally, the City Council meets with Board and Commission members annually to discuss matters of mutual interest. Meeting formats have been either separate meetings between Council and each Board /Commission or a group meeting between Council and all Boards /Commissions. • This year, a presentation on the state of the City is planned, followed by a discussion period. With this format, a group meeting is preferable because it will allow all members to interact with members of other Boards/ Commissions and to benefit from the insights and questions of all members, and it will reduce the number of meetings where the same information is presented from seven joint Council meetings to one. FISCAL IMPACT: None. BACKGROUND /ANALYSIS: Annual joint meetings between Council and its appointed Board /Commission members have been an important means of communication. It has been a forum `Ry for Council and Board /Commission members to discuss matters such as long -term City goals, City finances, and specific projects. Joint meetings between Council and Board /Commission members are public meetings, where residents are invited and encouraged to participate. In order to accommodate all members and the public, this meeting will be held at the La Quinta Library, which also provides a setting that is less formal than the Council Chambers. Staff has tentatively reserved the Library space for January 29th and sent all Board /Commission members a save - the -date. Once approved by Council, staff will send confirmations and arrange the set up. ALTERNATIVES: Select an alternate day and /or time for the joint meeting. Report prepared by: Susan Maysels, City Clerk Report approved for submission by: Frank J. Spevacek, City Manager `WX CITY MEETING DATE: January 21, 2014 ITEM TITLE: APPOINT A COUNCIL SUBCOMMITTEE TO REVIEW THE RULES OF PROCEDURE FOR COUNCIL MEETINGS AND ACTIVITIES AND TO REPORT ON AMENDMENTS NECESSARY TO COMPLY WITH STATE CODE, COUNCIL POLICY, AND COMMON PRACTICE AGENDA CATEGORY: BUSINESS SESSION: 2 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Appoint a subcommittee of two Councilmembers to meet with staff to review, discuss, and recommend amendments to the rules of procedure for Council meetings and related functions and activities. EXECUTIVE SUMMARY: • Due to changes in law, policy, and /or practice, the Council's rules of procedure resolution is amended and restated from time -to -time. The last review and amendment occurred in 2006. • Since its adoption, individual sections of the rules have been amended, but a comprehensive review to ensure compliance with state code, Council policy and common practice has not been done since 1995. • An initial review by staff identified 16 sections requiring examination. FISCAL IMPACT: None. BACKGROUND /ANALYSIS: State and Municipal Codes require the City Council to adopt rules of procedure to govern the conduct of its meeting and any of its other functions and activities. Although there is little latitude in some provisions due to state law requirements, there are others Council may amend to best suit the needs and customs of La IFiI Quinta. A successful and efficient means of amending the rules of procedure was done in the 1990s by a Council subcommittee, which then recommended changes, additions, and deletions for Council consideration and adoption. Staff's review of the rules of procedure indicates that there are two reasons to undertake this task. First, sections must be revised to incorporate current State Code; these sections are Special Meetings, Quorum, Agenda, and Voting Procedure. Second, sections should be revised to ensure that they align with current practice or Council policy; these sections include: Posting of Agendas, Teleconferencing, Order of Business, Delivery of Agenda, Mayor Pro Tempore, and Processing of Motions. ALTERNATIVES: Council may direct staff to amend the rules of procedure to comply with state law and return the matter to Council as a Study Session item to discuss provisions affecting policy and practice. Report prepared by: Susan Maysels, City Clerk Report approved for submission by: Frank J. Spevacek, City Manager 4.3 CITY MEETING DATE: January 21, 2014 ITEM TITLE: SELECT COUNCILMEMBERS AS CITY OF LA QUINTA REPRESENTATIVES ON VARIOUS LOCAL, REGIONAL AND STATE COMMITTEES FOR 2014 AGENDA CATEGORY: BUSINESS SESSION: 3 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Select Councilmembers as City representatives to serve on various local, regional and state committees for calendar year 2014. EXECUTIVE SUMMARY: • Each year the City Council selects its members to serve on a number of committees that provide representation for the City at all levels of government. • The list of committees is attached (Attachment 1) and it includes committee meeting schedules and 2013 representatives and alternates. Committees that offer a stipend to members are identified with an asterisk. FISCAL IMPACT: Attendance at some meetings requires Councilmembers to incur reimbursable travel costs that could include mileage, airfare, meals, and /or overnight hotel stays. Travel costs for the first half of 2014 are included in the approved budget for Fiscal Year 2013/2014. For meetings scheduled in the latter half of 2014, the costs will be included in the Fiscal Year 2014/2015 budget. BACKGROUND /ANALYSIS: In 2012, the Fair Political Practices Commission (FPPC) amended its regulation permitting an elected official to vote on his /her own appointment to another public agency's board, committee or commission if FPPC Form 806, disclosing `RR compensation received, is promptly posted on the city's website. Form 806 has been promptly posted on the City's website since the regulation was established and it will be updated and posted immediately following this meeting. ALTERNATIVES: Council may leave the existing appointments as they are; discontinue membership in one or more committees; and /or change membership in one or more committees to a citizen representative and direct the City Clerk to seek applicants for the position. Report prepared by: Susan Maysels, City Clerk Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1 . List of Existing City Council Committee Assignments `PYA w w 2 w � z U � � m 2 _ E E .� m m Q co O N U) Q LU LU o cq .g 2 C / Co § f ± ® / / \ E% .g ƒ / Co % c � ± / / \ E% / a m± % § L / k E U @ c / ? / m / / \ E% c / ? / ± m / / \ E% 0 co k L k m > / co E% / I / § ? ± ® ± / / / \ E% / / § ? ± ± / / \ E% § / / ? m± � ® (1) / \ E% / / % ± > / ® / \ E% / / a a C / & / / § E 5 R R O co a R O O a ¥ _ % m R R 6 O co \ ± 7 ¥ / / / o £ £ - £ £ £ 2 7 2 : co / \ \ \ / f E E > * ° E E E o o £ £ LU 2 k % / / / c j c j R E $ $ $ § .g > ƒ ° § ° 2 2 ? f \ .= c 0 0 0 2 0 > c > c * $_ g > > > 70 70 CD k °� E'/ / k k k / / � % E % E z § _ _ ° E E o = _ LU / / \ \ LU / � & k 3 / & & * * 0 \ £ \ \ § g k E k ] \ a \ E ƒ a % a % k \ \ E g 0 Q m = % U E 'E % \ Ld ) > § U E LU \ \ / a co » / \ U > $ § \ U \ R U o E ± f ± m +-, G 3 a 7 % ® % / C E / z ƒ * > \ / C = — > co q § § / (1) \ E U ® -, § U \ w f w $ co 5 U / ) ƒ k E k 0 ? E ? E ? ? ? ? 9 § / �\ U U U u u u 2 U U U 3 v % \ E / 2 k z U � � g k / / / m +L 0 % / £ E E £ E E 5 / k § I k ± % / £ E E £ E 5 k k / % / £ E E E ® ± a / / _ / £ E E E / / > § ± I 70 ± % / £ E E ® � / % _ > 0 C)- £ O § / / % % § ££ o E E .g E ƒ 70 Co § I ± % / £ E E£ / 5 § k I ± k k % / £ E £ 5 / k > ± k Co k / / c E g / k > Co LL ./ +L £ % / E E% 6 3 = § 6 / R f R / j / co > R § / R o S- \ / e £ 2 / 2 £ ± y £ / \ \ ? k ? 0 0 \ E \ \ % \ ± / ± \ / £ - I > % co I > o % -r-\ \ / � / / k \ \ * % \ k / E Co Co ± % C 0 � 5 8 ^ 0 E 8 \_ � f \ g .g / \ CO / / o R 3/ c 7 / k\ 2 f c ) / f c / / I� /` 0 5 O± E 2/ O± E = 5 E _« > = U c U c $ __ $ 8 § > ± = E m m & / k/ L k k z 3 & k k 3 * * * % 0 / / e 2 / \ § 2 5 4 [ { ƒ / a \ o § E / \ E C u / 3 f G / > m 5 = k \ o S CO ) 0 C 2 % @ U = E > o 0 CO y \ 3 / / / \ \ ) CO 0 % / / %\ @ C) f k ƒ O CO 3 3 0 0 � E\ E g = Q R / / / ) \ CO CO CO CO = s m % co CO \ / / > 3 3 IL ƒ/ CNƒ S m CO E � Cf) v \ \ E CITY MEETING DATE: January 21, 2014 ITEM TITLE: APPROVE PROFESSIONAL SERVICES CONTRACT WITH NEXLEVEL INFORMATION TECHNOLOGY, INC. FOR INTERIM FINANCE DIRECTOR SERVICES AGENDA CATEGORY: BUSINESS SESSION: 4 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve Professional Services Contract with NexLevel Information Technology with the effective date of January 13, 2014 in an amount not to exceed $84,100 and authorize the City Manager to execute. EXECUTIVE SUMMARY: • Due to the resignation of the City's Finance Director, Interim Finance Director services are required to oversee and manage the Finance Department. • The City has worked with NexLevel Information Technology since April 2013, and in specific, with Patrick Griffin, Managing Consultant, on the implementation of the permitting, finance and human resources software systems. • Mr. Griffin will serve as the City's Interim Finance Director through this agreement (Attachment 1). • Recruitment for a permanent Finance Director has commenced and interim services will cease once the position is filled. FISCAL IMPACT: The cost of the contract is $84,100, which covers the rest of the fiscal year of interim services; however, in the event a permanent Finance Director is hired before the end of the fiscal year, that cost will be prorated to actual hours worked. Funds budgeted for the Finance Director position will be utilized to cover the cost of the agreement. No additional allocation is necessary. `O BACKGROUND /ANALYSIS: Last month, the City's Finance Director, Robbeyn Bird, submitted her resignation effective January 16. The City has reengaged Peckham & McKenney, the executive search firm who conducted Ms. Bird's recruitment. This new recruitment will be open until February 26, and final interviews for the candidates are scheduled for March 21. It is anticipated that the City will have a permanent Finance Director in place by mid - April. In the last few months, the Finance Department has been implementing a new finance software system, producing financial documents in a more user - friendly manner, and identifying methods to conduct business operations more effectively. This large undertaking has been assisted by NexLevel, a Sacramento -area management consulting company, and Mr. Griffin has been the City's management consultant during this process. Mr. Griffin is based in the Coachella Valley, will be working on -site in La Quinta, and the City will not pay for any travel /commuting costs. He has not only been instrumental in the implementation of the new finance and permitting software systems, but he is also familiar with city operations. He has over 32 years of experience in public sector local agency management with extensive expertise and knowledge in all aspects of city finance operations, having held a variety of finance positions with the Cities of Chino and Orange, as identified in his resume (Attachment 2). The attached agreement allows the City to fill the Finance Director position, on an interim basis, by hiring Mr. Griffin and thus eliminating any disruption in management services in the department. His expertise will assist the City in successfully running Finance Department operations during this transition. ALTERNATIVES: As Interim Finance Director services are critical to City operations and a well - qualified individual familiar with La Quinta's organization has been identified, staff does not recommend an alternative. Report prepared by: Chris Escobedo, Assistant to City Manager Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1 . Professional Services Contract 2. Resume `zili ATTACHMENT January 8,2O14 ydexLeve| Information Technology Attn: Mr. Terry Heoke|nnon Managing Principal 6829 Fair Oaks Blvd., Suite 100 Carmichael, CA 956[)8 Re: Professional Services Contract Dear Terry: This letter will memorialize e Contract for Services between NexLewe| Information Technology (M/emLeve|) ("Consultant") and the City Of La [luinta for professional consulting services ("Services") for the City's Finance Department and Interim Finance Director Services. The Consultant through Patrick Griffin or a nop|aoarnent acceptable tOthe City 8hoU provide Services as specified in the attached Scope of Work at the amount met forth therein. Total cost shall not exceed $84,100 (Exhibit "A"). The Consultant GhOU provide 3[} hours of service per week at $115 per hour through the duration Of the Agreement. Additional services must be approved in advance in writing by the City Manager and shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the additional services being rendered by Consultant. The Consultant will not bill the City for travel expenses. Consultant 8ho|| submit one invoice per month during the term of this agreement pursuant to the terms set forth in Exhibit A. The Consultant is an independent contractor. Neither City nor any of its employees shall have any control over the manner, mode Or rnGan8 by which Consultant, its agents oremployees, perform the services required herein, except O8 otherwise set forth. Consultant oheU perform all services required herein as an independent contractor of City and shall remain at all times as to City a xvhoUV independent contractor with only such obligations a8 are consistent with that role. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Consultant shall not at any time or in any manner represent that it Or any of its agents oremployees are agents or employees of City. Consultant agrees to pay OU required taxes on amounts paid to Consultant under this Agreement, and to NexLevel Information Technology Professional Services Contract January 8, 2014 Page 2 of 5 Prior to the beginning of and throughout the duration of the Services performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, the following types o-1 insurance: General Liability covering bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. Automobile Liability covering bodily injury and property damage for all activities of Consultant arising out of or in connection with the Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles. Workers' Compensation and Employer's Liability covering injuries or illnesses to Consultant's employees arising out of or in the course of the Services to be performed under this Agreement. The following policies shall be maintained and kept in full force and effect providi insurance with minimum limits as indicated below and issued by insurers with A. Best and Company ratings of no less than A-:Vl: I General Liability $1,000,000 per occurrence, $2,000,000 general aggregate Automobile Liability $1,000,000 combined single limit Workers' Compensation / Employer's Liabilito PON] ilexLevel Information Technology Professional Services Contract January 8, 2014 Page 3 of 5 Professional Liability $1,000,000 per claim and in the aggregate The General Liability policy shall provide or be endorsed to provide that City of La Quinta and its officers, officials, employees, and agents shall be additional insured under such policy. This provision shall also apply to any excess liability policies. In the event the Indemnified Parties are made a party to any action, lawsuit, *ther adversarial proceeding in any way involving such Claims, the Consultant sh provide a defense to the Indemnified Parties, or at the City's option, reimburse t Indemnified Parties their costs of defense, including reasonable attorneys' feel 00111 NexLevel Information Technology Professional Services Contract January 8, 2014 Page 4 of 5 incurred in defense of such claim. In addition the Consultant shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. The City may at any time, for any reason with or without cause suspend or terminate this Agreement upon the issuance of a ten (10) day notice by the City. Upon receipt of such notice, the Consultant shall cease all work under this Agreement. The City shall pay the Consultant for services performed up to thil time of termination and all work products shall be provided to the City. This Agreement shall commence on January 13, 2014 and shall remain and continue in effect until the Services are completed or it is terminated, but no later than June 30 2014, without written approval of the City Manager. Should you find this Agreement acceptable, please sign both original copies where indicated below and return to me. An original fully-executed copy of this Agreement will be forwarded to you. ARE= ZL�� M. KATHERINE JENSON City Attorney SUSAN MAYSELS City Clerk Ne ' n Technology By: Terry Hackelman POR NexLevel Information Technology Professional Services Contract January 8, 2014 Page 5 of 5 Exhibit A I Scope of ServicEj O'kelp, City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 NexLevel is pleased to present this statement of work to provide interim Finance Director services to the City ofLaOu|nta. The primary objective ofNexLeveysservicesvviUbetoprovide Finance Department oversight and management during the recruitment process for a permanent Finance Director. More specifically, NexLevel proposes the following consulting services: # FinanceDepartmentmanagementandoversight- NexLeve|wiU provide day today supervision and management of the City's Finance Department, including oversight of all Department responsibilities. # Assistance with implementation of the City's financial system currently underway — NexLevel will work closely with the City's project manager to continue the ongoing implementation of the new financial management system. 4 Support on special projects and assignments as requested by the City Manager. NexLevel will assign Patrick Griffin, NexLevel Managing Consultant, as the primary resource to provide the above described services. NexLevel understands that the City wishes to have Mr. Griffin on site during the City's regular hours of operation, and anticipates accommodating this request to the fullest extent possible. Exceptions to the regular work schedule, if necessary, will be coordinated with the City Manager. NexLeve| will perform these services ona time and material basis. The City will only be billed for the actual hours worked. NexLevel will invoice the City on a monthly basis in arrears. VVe welcome the opportunity to provide these services to the City ofLa[minta. Please donot hesitate to contact meif you have any questions. | can be reached at9lG-692'30OO extension J01orby email at TerryHackeman Managing Principal mexLe,el Information Technology, Inc. 6829 Fair Oaks Boulevard, Suite loo, Carmichael, cao56o8 916-692-2000, ext. 201 - www.nexievelit.com PROYA ATTACHMENT 2 Patrick J. Griffin 2012 — present Managing Consultant NexLevel Information Technology, Inc. In April 2012, after retiring from public sector employment, Mr. Griffin joined NexLevel as a Managing Consultant. NexLevel provides information technology consulting services to local public agencies throughout California, including assistance with procurement and implementation of software systems, technology assessments, and IT strategic planning. Since joining NexLevel, projects have included assessments for the cities of Rancho Palos Verdes, Manhattan Beach, Pismo Beach, Ontario, San Bernardino and Glendale, along with assisting the City of La Quinta with the procurement and selection of financial and permitting software systems. 1997-2012 Assistant City Manager / City Treasurer City of Chino, California From June 1997 through October 2009, the position was directly responsible for the management and supervision of the Administration Department. These activities included the Citywide operational and five year Capital Improvement Program budget, responsibility for all information technology functions, public information and outreach, and legislative activities. Responsible for oversight of major City and Redevelopment Agency projects and programs, including negotiations with developers, coordination between public agencies, and management of various City projects that affect the entire organization. The position was actively involved in interaction with the City Council and elected officials at all levels of government, and served as City Manager in the Manager's absence. As City Treasurer, responsible for the investment and management of the City and Redevelopment Agency's $215 million portfolio, including daily investing and reconciliation, monthly reporting, and making recommendations to the City's Investment Advisory Committee. Beginning in October 2009, with the retirement of two Department Directors and the subsequent reorganization of City functions, the Assistant City Manager position was assigned direct responsibility for the Community Development and Redevelopment Departments. Responsibilities include the direct oversight of the Planning, Building, Housing, Code Enforcement, Economic Development and Redevelopment functions, along with the coordination of Planning Commission activities. Responsibilities included supervision of thirty -nine professional and field inspection staff. In addition, the position was responsible for proactive economic development activities, including interfacing with developers and retailers to further the City's economic base. The Housing division offers many services to the community including housing rehabilitation, partnerships with non- profits, first time homebuyer programs, and the development of affordable housing in the City's newly developing areas. The position continued to be responsible for all Development Agreement responsibilities, and continued to serve as the City Treasurer. 1994-1997 Director of Finance / City Treasurer City of Chino, California Responsible for all aspects of the Finance Department, including payroll, accounts payable, general accounting, utility billing, purchasing, and warehouse functions of the City. Responsible for all aspects of debt issuance, along with the preparation and accuracy of the financial statements for the City and Redevelopment Agency. 1985 -1994 Revenue Manager City of Orange, California Primary responsibilities included the formation and implementation of the City's annual revenue budget of approximately $120 million. 1984 -1985 Accounts Payable Supervisor City of Orange, California Direct supervision of the accounts payable function for the City. Supervised six employees in the processing and disbursement of approximately $2 million in monthly warrants. f1keY.? Patrick J. Griffin 1980 -1984 Finance Clerk / Senior Finance Clerk City of Orange, California Education Master of Arts, Public Administration California State University, Long Beach Bachelor of Arts, Psychology California State University, Fullerton Professional League of California Cities Affiliations California Municipal Treasurers Association 1993 1981 California Society of Municipal Finance Officers Government Finance Officers Association `z0 CITY MEETING DATE: January 21, 2014 ITEM TITLE: RECEIVE AND FILE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2013 AGENDA CATEGORY: BUSINESS SESSION: 5 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Receive and file the Comprehensive Annual Financial Report for the year ended June 30, 2013. EXECUTIVE SUMMARY: • California cities are required to obtain an annual audit of their financial statements by an independent auditor at the close of each fiscal year. • The annual audit produces the Comprehensive Annual Financial Report (CAFR), along with the independent auditors' report on internal control that summarizes the auditor's evaluation of the City's internal controls. • The resulting CAFR and the auditor's management letter are attachments to this report (Attachments 1 and 2, respectively). FISCAL IMPACT: None. BACKGROUND /ANALYSIS: At the end of each fiscal year, the City's financial records are audited by an independent audit firm pursuant to California law. The results of the annual audit, including City background information, City statistical data, and detailed financial reports, are compiled and presented in the CAFR document. Additionally, a letter addressed to the City Council accompanies the CAFR, which presents the PAIR independent auditor's report on internal control. The intent of the report on internal control is to identify discrepancies regarding internal financial management controls and financial management practices. Comprehensive Annual Financial Report The CAM document contains a myriad of comprehensive information pertaining to all aspects of the City's finances, including financial statements for all City funds (including general, special revenue, housing, capital project, internal service, and other fund types). The CAM also contains information regarding the City's accounting methods and procedures, and the results of the independent audit. The report presents financial information both by major fund type and in a comprehensive manner; thus the information contained in the report can be somewhat complex to interpret. That being said, at the close of Fiscal Year 2012/2013, the City's overall financial position improved from previous years. The net assets of the City exceeded its liabilities at the close of Fiscal Year 2012/2013 by $699,670,000. Of this amount, $78,649,000 (unrestricted net assets) may be used to meet the government's ongoing obligations to citizens and creditors, while approximately $571,423,000 (82 percent) was invested in capital assets and is not available to meet ongoing obligations. With regard to the City's general fund, at the end of Fiscal Year 2012/2013, the general fund balance increased by $696,509. This positive outcome was achieved despite having begun the Fiscal Year with a budget that anticipated an operating deficit of $2.2 million. Through the diligent efforts of the City Council and staff, along with an improved economy, the City was able to eliminate the projected deficit and end the year in a positive financial position. The primary contributor to this positive outcome was the City reorganization and related workforce reduction in January 2013, which resulted in overall expenditure reductions of approximately $2.8 million. Independent Auditors' Report On Internal Control As a part of the audit process, the City's independent auditors consider the City's internal control over financial reporting, with the intent of identifying potential areas of concern in this area. This year, the auditors identified one item relating to grant management and reconciliation. Specifically, the auditors identified that the City had failed to accrue a current year grant - related expenditure as a receivable eligible for reimbursement from grant proceeds. This oversight occurred during the time when grant management responsibility was transferred to the Finance Department in January 2013 as a result of the City's reorganization. As a result of this finding, Finance staff and the City's auditors developed a procedure to ensure that all accruals are entered prior to the year -end close process. `A`i Other Audit Highlights It should be noted that the auditors rendered an unqualified opinion, which states that the financial statements present fairly, in all material respects, the financial position of the City of La Quinta. During their review, the auditors detected no significant deficiencies in internal controls. A more detailed discussion of the financial statements is found in the Transmittal Letter and the Management Discussion and Analysis sections contained in the CAFR. Finally, the Balance Sheet in the CAFR (page 20) indicates that the General Fund had a Total Fund Balance of $92,572,590 (reserves) as of June 30, 2013. This compares to a Total Fund Balance of $91,876,081 (reserves) as of June 30, 2012. While the City did not pay out the $41 .3 million to the State until October 2013, the auditors required that the City present this pending payout in this CAFR. While the cash is no longer with the City, the Balance Sheet now designates this amount as funds "Due from other Governments" since the City intends to seek repayment of this amount. While the City's overall reserves actually increased (due to the operating budget surplus discussed above), seventy percent (70 %) of the City's reserves are nonspendable. Mr. Bryan Gruber, CPA and Audit Partner of Lance Soll & Lunghard, LLP, will be attending the January 21, 2014 Council meeting and will be available to answer any questions regarding the CAFR. ALTERNATIVES: There are no alternatives to the recommended action. Report prepared by: Patrick Griffin, Interim Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1. CAFR 2. Independent Auditor's Report on Internal Control `OVA ATTACHMENT 1 CITY OF LA QUINTA, CALIFORNIA COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2013 `AK1 CITY OF LA QUINTA, CALIFORNIA COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2013 Prepared By FINANCE DEPARTMENT PAI Ell CITY OF LA QUINTA COMPREHENSIVE ANNUAL FINANCIAL REPORT JUNE 30, 2013 TABLE OF CONTENTS INTRODUCTORY SECTION Letterof Transmittal ........................................................................ ............................... List of Principal Officials .................................................................. ............................... OrganizationalChart ....................................................................... ............................... Certificate of Achievement for Excellence in Financial Reporting (GFOA) .................... FINANCIAL SECTION Independent Auditors' Report ......................................................... ............................... Management's Discussion and Analysis ......................................... ............................... Basic Financial Statements: Government -Wide Financial Statements: Statement of Net Position ......................................................... ............................... Statementof Activities .............................................................. ............................... Fund Financial Statements: Balance Sheet — Governmental Funds .................................... ............................... Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position ............................................... ............................... Statement of Revenues, Expenditures and Changes in Fund Balances — Governmental Funds ............................................. ............................... Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities Budgetary Comparison Statement by Department — General Fund ....................... Budgetary Comparison Statement — Housing Authority PA No. 2 .......................... Statement of Net Position — Proprietary Funds ........................ ............................... Statement of Revenues, Expenses and Changes in Fund Net Position — ProprietaryFunds ..................................................................... ............................... Statement of Cash Flows — Proprietary Funds ......................... ............................... Statement of Fiduciary Net Position - Fiduciary Funds ............ ............................... Page Number ... i viii . ix x 1 5 .17 .18 .20 .23 .24 .26 .27 .28 .29 .31 .32 .34 `AR CITY OF LA QUINTA COMPREHENSIVE ANNUAL FINANCIAL REPORT JUNE 30, 2013 TABLE OF CONTENTS Statement of Changes in Fiduciary Net Position - Fiduciary Funds Notes to Financial Statements COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES Combining Balance Sheet - Non -Major Governmental Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balance - Non -Major Governmental Funds ..................... Budgetary Comparison Schedules — Special Revenue Funds StateGas Tax ................................... ............................... Library................................................ ............................... Federal Assistance ............................. ............................... SLEBG............................................... ............................... IndianGaming .................................... ............................... Lighting and Landscaping .................. ............................... Quimby............................................... ............................... PublicSafety ...................................... ............................... Art In Public Places ............................ ............................... South Coast Air Quality ...................... ............................... AB939 ............................................... ............................... Law Enforcement ............................... ............................... Proposition 1B Fund ........................... ............................... Justice Assistance Grant .................... ............................... MeasureA .......................................... ............................... Transportation Uniform Mitigation Fee .............................. Housing Authority PA No. 1 ............... ............................... Budgetary Comparison Schedules — Capital Projects Funds Capital Improvement ........................ ............................... CivicCenter ...................................... ............................... Infrastructure .................................... ............................... Transportation .................................. ............................... Parks and Recreation ....................... ............................... Library Development ........................ ............................... Community Center ........................... ............................... StreetFacility .................................... ............................... ParkFacility ...................................... ............................... FireFacility ....................................... ............................... Budgetary Comparison Schedules — Debt Service Funds Financing Authority ...................... ............................... Page Number ....35 ....37 ....82 ....90 ..97 ..98 ..99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 PAID CITY OF LA QUINTA COMPREHENSIVE ANNUAL FINANCIAL REPORT JUNE 30, 2013 TABLE OF CONTENTS Combining Statement of Net Position — Internal Service Funds Combining Statement of Revenues, Expenses and Changes in Fund Net Position — Internal Service Funds .......................... Combining Statement of Cash Flows — Internal Service Funds Combining Statement of Net Position — All Agency Funds Combining Statement of Changes in Assets and Liabilities — All Agency Funds STATISTICAL SECTION Net Position by Component ............................. ............................... Changes in Net Position .................................. ............................... Changes in Net Position — Governmental Activities ....................... Changes in Net Position — Business -type Activities ....................... Fund Balances of Governmental Funds .......... ............................... Changes in Fund Balances of Governmental Funds ...................... Assessed Value and Estimated Actual Value of Taxable Property Direct and Overlapping Property Tax Rates .... ............................... Principal Property Taxpayers .......................... ............................... Property Tax Levies and Collections ............... ............................... Ratios of Outstanding Debt by Type ................ ............................... Ratio of General Bonded Debt Outstanding .... ............................... Direct and Overlapping Debt ........................... ............................... Legal Debt Margin Information ........................ ............................... Pledged- Revenue Coverage ........................... ............................... Demographic and Economic Statistics ............ ............................... Principal Employers ......................................... ............................... Full -time City Employees ................................. ............................... Page Number ..126 ..127 ..128 ..130 ..131 134 136 138 141 142 144 147 148 150 151 152 154 155 156 158 159 160 161 `4i1Fi CITY OF LA QUINTA COMPREHENSIVE ANNUAL FINANCIAL REPORT JUNE 30, 2013 TABLE OF CONTENTS Operating Indicators Capital Asset Statistics Schedule of Insurance in Force Page Number ..162 ..163 ..164 041 r. TUT 4 4 a" To the Honorable Mayor, Members of the Governing Council, and Citizens of the City • La Quinta, California: Lance Soll & Lung hard LLP Certified Public Accountants have issued an unmodified ("clean") opinion on the City of La Quinta financial statements for the year ended June 30, 2013. The independent auditor's report is located at the front of the financial section • this report. Management's discussion and analysis (MD&A) immediately follows the independent auditor's report and provides a narrative introduction, overview, and analysis of the basic financial statements. The MD&A complements the letter of transmittal and should be read in conjunction with it. 219 . • . a I - 0 The City was originally incorporated in 1982 as a general law City and it became a charter City in November 1996. The Council appoints the City Manager, who in turn appoints the heads of t various departments. The City of La Quinta provides a range of services, whi include construction and maintenance of streets and other infrastructur community development and planning; construction and code compliance; vario recreational and cultural activities; and general municipal services. I Services are also provided to the City and its citizens by contract and by the direct services of other government agencies and organizations. These services include police and fire protection, library services, visitor and tourist information, city promotion through the La Quinta Chamber • Commerce, water and sewer service, electricity service, refuse collection, public transit, and cable television service. The City of La Quinta is also financially accountable for a legally separate Successor Agency for the former Redevelopment Agency, Financing Authority, and Housing Authority. Additional information on these legally separate entities can be found in the notes to the financial statements. Pursuant to City Ordinance 2.08.060 and 2.12.030, the City Manager and Finance Director are responsible for the preparation of the annual budget for City Council consideration prior to the start of the fiscal year. The annual budget serves as the foundation for the City of La Quinta's financial planning and control. The budget is prepared by fund, function, department, and line item. Departmen) heads may transfer line item resources within a division with the approval of the City Manager. Transfers between divisions and departments also need approval from the City Manager. oft ROT417 5:41163NOINVA According to the State of California Economic Development Department • June 2013, the total workforce for the City • La Quinta was 15,300 of whi 14,400 were employed for a 5.6% unemployment rate. This rate is significant, lower than the Riverside County unemployment rate of 10.8% and the statewi unemployment rate of 8.8%. 1 The City • La Quinta has transformed itself from a retirement community kno Rs the "Gem of the Desert" and the western home of golf to a year-round fu service community. Major employers include the La Quinta Resort and Club, Dese Sands Unified School District, Wal-Mart Super Center, Costco, Home Depo Rancho La Quinta, Lowe's Home Improvement and Imperial Irrigation District. I POAPI Each year the City embarks on a strategic planning process, which begins in the f-u with a discussion of the City Council goals and ends with adoption of the budget June. As a result • the expenditure reductions and the revenu- • -• above, the City was able to deliver a balanced budget to the Ci Council for Fiscal Year Ending 2013-14. 1 The City of La Quinta is continually attempting to attract revenue-producing businesses and hotels consistent with its land use-planning, while at the same time providing current and future residents a level of service that makes them proud to call La Quinta their home. During Fiscal Year 2012-13, the General Fund balance increased ♦ $6•6,50• . Actual revenues collected during the fiscal year were $33.5 million and expenditures made were $32.8 million. Revenue collected was $475,483 higher than the budget. This was largely due to property taxes and transient occupancy tax being higher than projected indicating that the economy is slowly recovering. While we saw approximately $1.8 million IV 222 increase in property tax, transient occupancy tax and franchise taxes when comparing budget versus actual, these increases were offset by negative variance�-5 in the charges for services, intergovernmental, and interest income areas, resulting in a net increase of $475,483. The General Fund balance as of June 30, 2013 was $92.6 million • which $65.2 million versus $23.9 million in Fiscal Year 2011-12 was non-spendable, $20.4 million versus $19.0 million in Fiscal Year 2011-12 was committed, $1.0 million versus $1.7 in Fiscal Year 2011-12 was assigned, and $5.9 million versus $47.1 million in Fiscal Year 2011-12 was unassigned. Additional components of the strategic planning process include the Capitl Improvement Program and the Annual Budget. An explanation of these documen is provided below. i Capital Improvement Plan This plan is primarily a planning document that establishes five-year fundi priorities for capital improvements. This plan also includes a listing of all the oth I -fesired capital improvements that cannot, or need not, be funded within the fiv Vear horizon and totaled $224 million. On December 29, 2011, the California Supreme Court upheld Assembly Bill 1x26 that provides for the dissolution of all redevelopment agencies in the State of California. This action impacted the reporting entity of the City of La Quinta that previously had reported a redevelopment agency within the reporting entity of the City as a blended component unit. This action also deeply impacted the City's ability to continue an economic development program as the majority of funds used for capital improvements in the City came from funds of the Redevelopment Agency. 223 Construction • the Adams Street Bridge project was started during the fis. cal yei 2nd will be completed in December 2013. This project spans the Whitewat'XI Channel and provides an all-weather crossing at this location. I The City has acquired a 525-acre parcel at Avenue 52 and Jefferson Street for the development of two golf courses, a clubhouse, and future hotel resort development. The first golf course was dedicated in January 2005. Currently the City is in negotiations with a developer to construct the second golf course, permanent clubhouse, and necessary infrastructure. A Certificate of Achievement is valid for a period of one year only. We believe that sur current CAFR continues to meet the Certificate of Achievement Program's requirements and we are submitting it to the GFOA to determine its eligibility for 2nother certificate. The preparation of this report would not have been possible without the efficient and dedicated service of the finance department staff. Credit also must be given to the Mayor and City Council for their support in maintaining the highest standards of professionalism in the management of the City of La Quinta's finances. Vi 224 Frank J. Spe cek I IS City Manager, Robbeyn Bird, CPA Finance Director vii Directory of Officials CITY COUNCIL Don Adolph, Mayor Kristy Franklin, Mayor Pro Tern Linda Evans, Council Member Terry Henderson, Council Member Lee Osborne, Council Member ADMINISTRATION Viii 226 i, U. qc f • LL o• i •..... ix 227 2 0 k n,o Certificate Achievemen for in Financial] m=e .. Financial Report for the Fiscal Year Ended r� IPA Executive */�00 44.0--lAwo , X 228 David E. Hale, CPA, CFP ° Bryan S. Gruber; CPA IS Donald G. Slater, CPA ° Deborah A. Harper, CPA LSL Richard K. Kikuchi, CPA ° Gary A. Cates, CPA Susan F. Matz, CPA ° Michael D. Mangold, CPA INDEPENDENT AUDITORS' REPORT To the Honorable Mayor and Members of the City Council City of La Quinta, California Report on Financial Statements We have audited the accompanying financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of City of La Quinta, California, (the City) as of and for the year ended June 30, 2013, and the related notes to the financial statements, which collectively comprise the City's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of La Quinta, California, as of June 30, 2013, Lance, Sall & Lunghard, LLP 203 North Brea Boulevard Suite 203 Brea, CA 92821 TEL 714.672.0022 Fax 714.672.0331 www.lslcpas.com Orange County Temecula Valley Silicon Halley Los Angeles County 229 LSL * CERTIFIED I'MIC ACCOUNTANTS O Givfaiurt u1 LSL, - viLmure, peeLer & boucher To the Honorable Mayor and Members of the City Council City of La Quinta, California and, the respective changes in financial position and, where applicable, cash flows thereof and the respective budgetary comparison for the General Fund and the Housing Authority PA No.2 Fund for the year then ended in accordance with accounting principles generally accepted in the United States of America. Change in Accounting Principle As discussed in Note 1 to the financial statements, in 2013 the City adopted new accounting guidance, GASB Statement No. 65, Items Previously Reported as Assets and Liabilities. Our opinion is not modified with respect to this matter. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements. The introductory section, combining and individual nonmajor fund financial statements and schedules, and statistical section are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining and individual nonmajor fund financial statements and schedules are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining and individual nonmajor fund financial statements and schedules are fairly stated, in all material respects, in relation to the basic financial statements as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. PAIN LSL 19 CERTIFIED PUBLIC ACCOUNTANTS • dWien W LSL. - viLmure, peeLer & boucher To the Honorable Mayor and Members of the City Council City of La Quinta, California Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated November 25, 2013 on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering City's internal control over financial reporting and compliance. Brea, California November 25, 2013 `AEI THIS PAGE INTENTIONALLY LEFT BLANK `AI Management's Discussion and Analysis As management of the City of La Quinta, we offer readers of the City of La Quinta's financial statements this narrative, overview and analysis of the financial activities for the fiscal year ended June 30, 2013. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal, which can be found in an earlier section of this report. All amounts, unless otherwise indicated, are rounded to the nearest thousands of dollars. Financial Highlights • The assets of the City of La Quinta exceeded its liabilities at the close of the most recent fiscal year by $699,670,000 (net position). Of this amount, $78,649,000 (unrestricted net position) may be used to meet the government's ongoing obligations to citizens and creditors. Approximately $571,423,000 or 82 percent was invested in capital assets and is not available to meet ongoing obligations. • The governmental activities total net position increased by $11,873,000 and the Business -Type total net position decreased by $369,000 which is attributable to the SilverRock Golf Course. Of the $11,873,000, the restatement of net position represented $3,909,000. This restatement of net position is explained more extensively in this document in Note 18. • As of the close of the current fiscal year, the City of La Quinta's governmental funds reported combined ending fund balances of $98,753,000 a decrease of $8,378,000 in comparison with the prior year. The primary reason for this decrease is due to the dissolution of the former Redevelopment Agency. • At the end of the current fiscal year, the unassigned General Fund Balance comprised $5,927,000 of the total $92,573,000 General Fund Balance or 6 percent of the total Fund Balance and 17 percent of total General Fund budgeted expenditures. • The total governmental activities debt increased by $1,565,000 during the current fiscal year from $5,378,000 to $6,943,000. This increase is mainly due to the Provident Loan and US Department of Agriculture loans being transferred from the Successor Agency of the Former La Quinta Redevelopment Agency to the City. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the City of La Quinta's basic financial statements. The City of La Quinta's basic financial statements comprise three components: 1) government -wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. 5 233 Government -wide financial statements The government -wide financial statements are designed to provide readers with a broad overview of the City of La Quinta's finances, in a manner similar to a private- sector business. The statement of net position presents information on all of the City of La Quinta's assets, deferred outflows of resources, liabilities, and deferred inflows of resources, with the difference between the two reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City of La Quinta is improving or deteriorating. The statement of activities presents information showing how the government's net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., earned but unused vacation leave). Both of the government -wide financial statements mentioned above distinguish functions of the City of La Quinta that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business -type activities). The governmental activities of the City of La Quinta include general government, public safety, community services, community development and public works. The business -type activities of the City of La Quinta include the SilverRock Golf course operations. The government -wide financial statements include not only the City of La Quinta itself (known as the primary government), but also the La Quinta Financing Authority and the La Quinta Housing Authority. Although legally separate entities, they function for all practical purposes as departments of the City of La Quinta, and therefore have been included as an integral part of the primary government. The government -wide financial statements can be found in the table of contents under the Financial Section of this report. Fund financial statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City of La Quinta, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance - related legal requirements. All of the funds of the City of La Quinta can be divided into three categories: governmental funds, proprietary funds, and fiduciary funds. 6 234 Governmental funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near -term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near -term financing requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long -term impact of the government's near -term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City of La Quinta maintains thirty two (32) individual governmental funds, which are distinguished between major and non -major funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for the general fund, two (2) capital project funds, and one (1) special revenue fund. These four (4) funds are considered to be major funds. Data from the other twenty seven (27) governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these non -major governmental funds is provided in the form of combining statements elsewhere in this report. The City of La Quinta adopts an annual appropriated budget for its general fund. A budgetary comparison statement has been provided for the general fund to demonstrate compliance with this budget. The basic governmental fund financial statements can be found in the table of contents under the heading Basic Financial Statements. Proprietary funds Proprietary funds can be broken down into enterprise and internal service funds. The City of La Quinta maintains one (1) enterprise fund. Enterprise funds are used to report the same functions presented as business -type activities in the government -wide financial statements. The City of La Quinta uses an enterprise fund to account for its SilverRock Golf Course operations, which is considered to be a major fund. Internal service funds are an accounting device used to accumulate and allocate costs internally among the City of La Quinta's various 235 functions. The City of La Quinta has three (3) internal service funds to account for its major equipment replacement including vehicles, for its information technology systems, and for its park equipment and facility needs. Because these three services predominantly benefit governmental rather than business -type functions, they have been included within governmental activities in the government -wide financial statements. The internal service funds are combined into a single, aggregated presentation in the proprietary fund financial statements. Individual fund data for the internal service funds is provided in the form of combining statements elsewhere in this report The basic proprietary fund financial statements can be found on the pages listed in the table of contents for Proprietary Funds: Statement of Net Position, Statement of Revenues, Expenses and Changes in Fund Net Position, and Statement of Cash Flows. Fiduciary funds Fiduciary funds, also called agency funds, are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government -wide financial statements because the resources of those funds are not available to support the City of La Quinta's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The basic fiduciary fund financial statements can be found on the pages listed in the table of contents for Fiduciary Funds: Statement of Fiduciary Net Position — Fiduciary Funds. Notes to the financial statements The notes to the financial statements provide additional information that is essential to obtain a full understanding of the data provided in the government -wide and fund financial statements. The notes to the financial statements can be found on the pages listed in the table of contents for Notes to the Basic Financial Statements. Other information In addition to the basic financial statements and accompanying notes, this report also presents the combining statements referred to earlier in connection with non -major governmental funds, internal service funds, and agency funds are presented immediately following the Notes to the Financial Statements. Combining and individual fund statements and schedules can be found in the table of contents under Budgetary Comparison Schedules. $ 236 Government -wide financial analysis As noted earlier, net position may serve over time as a useful indicator of a government's financial position. In the case of the City of La Quinta, assets exceeded liabilities by $699,670,000 at the close of the most recent fiscal year, which is $11,504,000 more than the previous year. The largest portion of the City of La Quinta's Net Position, which was 82% this year and 84% last year, reflects its investment in capital assets (e.g., land, buildings; machinery, and equipment). The City of La Quinta uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. However, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. City of La Quinta Net Position An additional portion of the City of La Quinta's net position (7 percent versus 4 percent in the prior year) represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted Net Position - $78,649,000 (11 percent) may be used to meet the government's ongoing obligations to citizens and creditors. At the end of the current fiscal year, the City of La Quinta is able to report positive balances in all three categories of Net Position, both for the government as a whole, as well as for its separate governmental activities; however, the business type unrestricted Net Position had a deficit in its net position of $4,751,000, which is approximately $5,000 more than the previous year. 9 237 Governmental activities Business -type activities Total 2013 2012 2013 2012 2013 2012 Current and other assets $157,369,797 $137,676,930 $ (4,457,412) $ (4,535,584) $152,912,385 $133,141,346 Capital assets 529,752,387 534,388,479 41,785,179 42,274,767 571,537,566 576,663,246 Total assets 687,122,184 672,065,409 37,327,767 37,739,183 724,449,951 709,804,592 Current liabilities 17,499,856 15,880,753 293,192 210,308 17,793,048 16,091,061 Non- current liabilities 6,942,844 5,377,984 43,736 169,084 6,986,580 5,547,068 Total liabilities 24,442,700 21,258,737 336,928 379,392 24,779,628 21,638,129 Net position: Net investment in capital assets 529,681,342 534,388,479 41,741,443 42,105,683 571,422,785 576,494,162 Restricted 49,598,397 26,585,382 - 49,598,397 26,585,382 Unrestricted 83,399,745 89,832,811 (4,750,604) (4,745,892) 78,649,141 85,086,919 Total net position $662,679,484 $650,806,672 $36,990,839 $37,359,791 $699,670,323 $688,166,463 An additional portion of the City of La Quinta's net position (7 percent versus 4 percent in the prior year) represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted Net Position - $78,649,000 (11 percent) may be used to meet the government's ongoing obligations to citizens and creditors. At the end of the current fiscal year, the City of La Quinta is able to report positive balances in all three categories of Net Position, both for the government as a whole, as well as for its separate governmental activities; however, the business type unrestricted Net Position had a deficit in its net position of $4,751,000, which is approximately $5,000 more than the previous year. 9 237 Governmental activities Governmental activities Net Position increased by $11,873,000 accounting for a 10 percent change in the Net Position from the previous year. Key elements of these changes are as follows: City of La Quinta Changes in Net Position • Revenues decreased by $163,897,000 with the largest category decreases of $158,655,000 in the extraordinary gain on dissolution of the former Redevelopment Agency that occurred in the previous year and a decrease of $14,327,000 in property taxes. The decreases in revenues were partially offset by an increase in operating grants of $16,779,000. The major reason for the net decrease in property taxes is due to the loss of tax increment as a result of the dissolution of the former redevelopment agency. During Fiscal Year Ended June 30, 2012, the former Redevelopment Agency received tax increment for the first part of that year. The overall decrease in total revenues is primarily due to the redevelopment agency dissolution which resulted in an extraordinary gain in the previous year. • Expenses decreased by $9,711,000 with the two largest category changes being a decrease in the interest on long -term debt category of $2,574,000 and a decrease in the Community Development category of $4,104,000. The decrease 10 238 Governmental Business -type activities activities Total Revenues: 2013 2012 Change 2013 2012 Change 2013 2012 Change Program revenues: Charges for services $ 2,533,941 $ 2,504,302 $ 29,639 $ 3,736,879 $ 3,871,898 $(135,019) $ 6,270,820 $ 6,376,200 $ (105,380) Operating grants and contributions 28,068,940 11,289,673 16,779,267 - - 28,068,940 11,289,673 16,779,267 Capital grants and contributions 4,115,238 9,990,793 (5,875,555) 4,115,238 9,990,793 (5,875,555) General revenues: Property taxes 7,043,604 21,370,476 (14,326,872) 7,043,604 21,370,476 (14,326,872) Othertaxes 16,487,958 15,570,619 917,339 - - 16,487,958 15,570,619 917,339 Investment income 1,605,718 1,925,255 (319,537) 2,225 1,075 1,150 1,607,943 1,926,330 (318,387) Motorvehicle in lieu 3,157,330 3,173,826 (16,496) - - - 3,157,330 3,173,826 (16,496) Extraordinary gain/loss on dissolution of RDA - 158,654,715 (158,654,715) 158,654,715 (158,654,715) Gain (loss) on sale of capital assets (2,189,984) - (2,189,984) - (2,189,984) - (2,189,984) Miscellaneous 28,551 268,644 (240,093) 100,799 - 100,799 129,350 268,644 (139,294) Total revenues 60,851,296 224,748,303 (163,897,007) 3,839,903 3,872,973 (33,070) 64,691,199 228,621,276 (163,930,077) Expenses: General government 4,511,023 6,183,712 (1,672,689) - - 4,511,023 6,183,712 (1,672,689) Public safety 21,047,691 20,815,454 232,237 21,047,691 20,815,454 232,237 Community development 2,274,541 6,378,352 (4,103,811) 2,274,541 6,378,352 (4,103,811) Community services 4,986,104 5,093,402 (107,298) 4,986,104 5,093,402 (107,298) Public works 11,803,133 13,288,521 (1,485,388) 11,803,133 13,288,521 (1,485,388) Interest on long -term debt 447,048 3,021,496 (2,574,448) - - 447,048 3,021,496 (2,574,448) Golf course - - - 4,208,855 4,085,282 123,573 4,208,855 4,085,282 123,573 Total expenses 45,069,540 54,780,937 (9,711,397) 4,208,855 4,085,282 123,573 49,278,395 58,866,219 (9,587,824) Increase in net position before transfers and restatements 15,781,756 169,967,366 (154,185,610) (368,952) (212,309) (156,643) 15,412,804 169,755,057 (154,342,253) Restatements (3,908,944) - (3,908,944) - (3,908,944) - (3,908,944) Increase in net position 11,872,812 169,967,366 (158,094,554) (368,952) (212,309)" (156,643) ¢ 11,503,860 " 169,755,057 g (158,251,197) Net position - 7/1/2012 650,806,672 480,839,306 169,967,366 37,359,791 37,572,100 (212,309) 688,166,463 518,411,406 169,755,057 Net position - 6/30/2013 $ 662,679,484 $ 650,806,672 $ 11,872,812 $ 36,990,839 $ 37,359,791 $ (368,952) $ 699,670,323 $ 688,166,463 $ 11,503,860 • Revenues decreased by $163,897,000 with the largest category decreases of $158,655,000 in the extraordinary gain on dissolution of the former Redevelopment Agency that occurred in the previous year and a decrease of $14,327,000 in property taxes. The decreases in revenues were partially offset by an increase in operating grants of $16,779,000. The major reason for the net decrease in property taxes is due to the loss of tax increment as a result of the dissolution of the former redevelopment agency. During Fiscal Year Ended June 30, 2012, the former Redevelopment Agency received tax increment for the first part of that year. The overall decrease in total revenues is primarily due to the redevelopment agency dissolution which resulted in an extraordinary gain in the previous year. • Expenses decreased by $9,711,000 with the two largest category changes being a decrease in the interest on long -term debt category of $2,574,000 and a decrease in the Community Development category of $4,104,000. The decrease 10 238 in the interest on long -term debt category is primarily the result of the debt of the City transferring to the Successor Agency to the former Redevelopment Agency resulting in less interest expense on debt in the current year. The decrease in the Community Development department is a direct result of the slowdown in the economy. In addition, all departments show reductions in costs in the current year with the exception of Public Safety, which increased by $232,000. This is largely due to the City reorganizing and reducing staff by 17 positions in the current year. • There were no contributions of assets from the governmental activities to the business -type activities. Business -type activities This was the eighth full year of operations for the SilverRock Golf fund since the golf course began early operation in 2005. Net Position decreased by $ (369,000) from the effects of an operating loss. Charges for services primarily consisted of green fees which totaled $3,737,000, and was $135,000 less than the previous year, with golf course expenses of $4,209,000, which was $124,000 more than the previous year. During Fiscal Year 2012 -13, no additional advances were required for the golf course operations. The total outstanding advance due to the General Fund from the inception of the Golf Course opening is $5,324,000. It is anticipated that these advances will be repaid from future income from SilverRock activities such as transient occupancy tax, sales tax and golf course net income generated on the site in future years. Financial Analysis of the Government's Funds As noted earlier, the City of La Quinta uses fund accounting to ensure and demonstrate compliance with finance - related legal requirements. Governmental funds - The focus of the City of La Quinta's governmental funds is to provide information on near -term inflows, outflows, and balances of the funds. Such information is useful in assessing the City of La Quinta's financing requirements. In particular, unreserved fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the City of La Quinta's governmental funds reported combined ending fund balances of $98.75 million as follows: 11 239 Governmental fund balances ended the year totaling $98,753,000, a decrease of $8,378,000 in comparison with the prior years ending balance of $107,132,000. Of this amount $67,312,000 or 68% constitutes non - spendable reserves, which means that these reserves are not available to fund operating expenditures of the organization, $17,273,000 or 17% are restricted fund balances which are the result of external limitations on spending, $20,407,000 or 21% are committed fund balances with has resulted in self- imposed limitations placed upon the funds by the Governing Board responsible for adopting the fund budget, assigned reserves of $1,014,000 consist of carryover appropriations which were budgeted for in Fiscal Year 2012 -13, but were unspent and will be budgeted again in the next budget year. The remainder of fund balance or $(7,252,000) million represents unassigned fund balances or the residual net resources after taking into consideration the other classifications. General Fund The general fund is the chief operating fund of the City of La Quinta. At the end of the current fiscal year, unassigned fund balance of the general fund was $5,927,000, while total fund balance reached $92,573,000. As a measure of the general fund's liquidity, it may be useful to compare the total general fund balance to budgeted expenditures (including transfers out). The total fund balance represents 257 percent of the total budgeted expenditures. The City of La Quinta's general fund balance increased by $696,509 in Fiscal Year 2012 -2013. Key factors for this increase are as follows: • Actual expenditures were $2,834,000 less than the final budget. Divisions that were significantly under budget for the year were Police ($548,000), Fire ($492,000), Management Services ($228,000), Community Services ($119,000) and Park Maintenance ($138,000). In addition, actual transfers out were $1,394,000 less than budgeted. • Actual revenue collections were $475,000 more than the final adjusted budget. Overall, taxes were $1,801,000 more than budgeted for in Fiscal Year 2012 -13, and the actual taxes collected in Fiscal Year 2012 -13 ($23,388,712) was $2,092,000 more than the prior year tax actual collections of $21,296,300. Actual transient occupancy tax collections in Fiscal Year 2012 -13 were $5,981,000 or $534,000 more than prior 12 240 Governmental Fund balances Category General Fund Percent All Other Funds Percent Total Funds Percent Nons pendable $ 65,225,273 71% $ 2,086,499 33% $ 67,31 1,772 68% Restricted - 0% 17,273,511 279% 17,273,511 18% Committed 20,407,133 22% - 0% 20,407,133 21% Assigned 1,013,533 1% - 0% 1,013,533 1% Unassigned 5,926,651 6% (13,179,196) -212% (7,252,545) -8% Total $ 92,572,590 $ 6,180,814 $ 98,753,404 Governmental fund balances ended the year totaling $98,753,000, a decrease of $8,378,000 in comparison with the prior years ending balance of $107,132,000. Of this amount $67,312,000 or 68% constitutes non - spendable reserves, which means that these reserves are not available to fund operating expenditures of the organization, $17,273,000 or 17% are restricted fund balances which are the result of external limitations on spending, $20,407,000 or 21% are committed fund balances with has resulted in self- imposed limitations placed upon the funds by the Governing Board responsible for adopting the fund budget, assigned reserves of $1,014,000 consist of carryover appropriations which were budgeted for in Fiscal Year 2012 -13, but were unspent and will be budgeted again in the next budget year. The remainder of fund balance or $(7,252,000) million represents unassigned fund balances or the residual net resources after taking into consideration the other classifications. General Fund The general fund is the chief operating fund of the City of La Quinta. At the end of the current fiscal year, unassigned fund balance of the general fund was $5,927,000, while total fund balance reached $92,573,000. As a measure of the general fund's liquidity, it may be useful to compare the total general fund balance to budgeted expenditures (including transfers out). The total fund balance represents 257 percent of the total budgeted expenditures. The City of La Quinta's general fund balance increased by $696,509 in Fiscal Year 2012 -2013. Key factors for this increase are as follows: • Actual expenditures were $2,834,000 less than the final budget. Divisions that were significantly under budget for the year were Police ($548,000), Fire ($492,000), Management Services ($228,000), Community Services ($119,000) and Park Maintenance ($138,000). In addition, actual transfers out were $1,394,000 less than budgeted. • Actual revenue collections were $475,000 more than the final adjusted budget. Overall, taxes were $1,801,000 more than budgeted for in Fiscal Year 2012 -13, and the actual taxes collected in Fiscal Year 2012 -13 ($23,388,712) was $2,092,000 more than the prior year tax actual collections of $21,296,300. Actual transient occupancy tax collections in Fiscal Year 2012 -13 were $5,981,000 or $534,000 more than prior 12 240 year collections. Actual sales tax collections for Fiscal Year 2012 -2013 were $8,001,000 or $287,000 more than the $7,714,000 collected in Fiscal Year 2011 -12. Motor vehicle in lieu taxes decreased from $3,175,000 in fiscal year 2011 -12 to $3,157,000 in 2012 -13. Housing Authority PA No. 2 Fund The Housing Authority fund is used to account for the housing activities of the Housing Authority in Project Area No. 2. The primary purpose of this fund is to promote and to provide quality housing in the City. The fund balance increased by $6,937,000 to end the year at $1.1 million. Capital Improvement Fund The Capital Improvement fund is primarily used to record the expenditure of funds for capital projects. The fund had thirty nine (39) active Capital Improvement Projects budgeted during Fiscal Year 2012 -13. The three most active projects during the year were the Adams Street Bridge Improvements project ($2,603,000), "A" Street Extension ($1,461,000) and the Coral Mountain Apartments project ($3,909,000). Other major projects budgeted in the future include the Pavement Management and Slurry Seal Program, the Sports Complex Lighting Rehabilitation and Expansion project, and the Americans with Disabilities Act (ADA) Improvements for City owned properties. Civic Center Fund The Civic Center fund is primarily used to collect developer impact fees for the construction of the City Hall expansion and the repayment of a portion of the debt service on the original City Hall construction. The City Hall expansion was completed in Fiscal Year 2007 -08 and the final repayment of the original City Hall construction bonds is scheduled in Fiscal Year 2018 -19. A $7.3 million advance from the General Fund is outstanding at the end of Fiscal Year 2012 -13. Proprietary funds The City of La Quinta's proprietary funds provide the same type of information found in the government -wide financial statements, but in more detail. The financial activities of the City enterprise fund have already been addressed in the discussion of the City of La Quinta's business -type activities. In addition, the City has three (3) internal service funds to accumulate resources for equipment and vehicle replacement, information technology activities, and for park equipment and facility replacement. General Fund Budgetary Highlights During the year there was a $420,000 increase in appropriations and transfers out between the original ($35,233,000) and final amended budget ($35,653,000). Following are the main components of the changes: 13 241 • The FY 2012 -13 budget included $1,014,000 in carryover appropriations from FY 2011 -12. • The Fiscal Year included an additional $2,092,807 in appropriations for Capital Projects funded by the General Fund during the year. The budget increases were possible because of additional anticipated revenues and unassigned reserves and the carryover encumbrances and appropriations were possible from available net changes in fund balances. Capital Asset and Debt Administration Capital assets The City of La Quinta's investment in capital assets for its governmental and business - type activities as of June 30, 2013, amounts to $571,538,000 (net of accumulated depreciation). This investment in capital assets includes land, right of way, buildings and improvements, machinery and equipment, streets and bridges, and construction in progress. The investment in capital assets increased this fiscal year from the purchase of properties which exceeded the depreciation expenses. The following chart lists the asset categories for governmental and business like activities net of depreciation. City of La Quinta Capital Assets (net of depreciation) Major capital asset events during the current fiscal year included the following: Governmental activities • Recording infrastructure improvements, street improvements, street right of way, street sidewalks and curbs and gutters, traffic signals, and street medians; • Completed the Washington Street Dual Left Turn Lane at Avenue 48 totaling $681,500; • Completed Highway 111 Right Turn Lane at Washington in the amount of $4,300; • Completed the Wells Site Mitigation in the amount of $1,266,875; and, 14 242 Governmental Business -type Description activities activities Total 2013 2012 2013 2012 2013 2012 Land $ 69,609,372 $ 69,628,685 $36,840,832 $36,840,832 $106,450,204 $106,469,517 Buildings and improvements 47,830,084 50,257,149 4,660,157 4,894,712 52,490,241 55,151,861 Equipment and furniture 546,456 612,134 284,190 539,223 830,646 1,151,356 Vehicles 237,800 328,874 - - 237,800 328,875 Infrastructure 392,932,855 398,368,091 - - 411,528,675 413,561,637 Construction in progress 18,595,820 15,193,546 - - - - Total $529,752,387 $534,388,479 $41,785,179 $42,274,767 $571,537,566 $576,663,246 Major capital asset events during the current fiscal year included the following: Governmental activities • Recording infrastructure improvements, street improvements, street right of way, street sidewalks and curbs and gutters, traffic signals, and street medians; • Completed the Washington Street Dual Left Turn Lane at Avenue 48 totaling $681,500; • Completed Highway 111 Right Turn Lane at Washington in the amount of $4,300; • Completed the Wells Site Mitigation in the amount of $1,266,875; and, 14 242 • Completed the Senior Center Heating Ventilation and Air Conditioning system in the amount of $141,100. Business -type activities • The Golf Course capital asset balance at June 30, 2013, was $41,785,000 net of accumulated depreciation. The entire decrease of $490,000 was due to annual depreciation of the assets. Additional information on the City of La Quinta's capital assets can be found in Footnote 7 to the financial statements. Long -term debt At the end of the current fiscal year, the City of La Quinta had total bonded debt outstanding of $6,943,000. Of the total amount, $3,425,000 of this debt amount represents bonds secured solely by specified revenue sources. In addition, $71,000 in a copier lease is outstanding in the governmental funds. City of La Quinta Outstanding Debt The total outstanding debt increased by $1,440,000 during Fiscal Year 2012 -13. The increases was due to the addition of Loans Payable that was transferred from the Successor Agency to the City. Additional information on the City of La Quinta's long -term debt can be found in notes 8 and 9 of the financial statements. Economic Factors and Next Year's Budgets and Rates These factors were considered in preparing the City of La Quinta's budget for Fiscal Year 2013 -2014: • The City of La Quinta had a 5.6 versus 6.6 percent last year unemployment rate. This rate is significantly lower than the Riverside County and the State -wide unemployment rate. • During the last ten years, the City of La Quinta has been in a growth phase with assessed values increasing from $3.77 billion in Fiscal Year 2001 -2002 to $10.33 billion or over 274 percent. It is important to note however, that from Fiscal Year 15 243 Governmental Business -type activities activities Total Debt type: 2013 2012 2013 2012 2013 2012 Capital leases $ 71,045 $ 40,088 $ 43,736 $169,084 $ 114,781 $ 209,172 Compensated absences 744,007 941,954 - 744,007 941,954 Post retirement healthcare liability 559,591 459,644 559,591 459,644 General Liability Retrospective Deposit - 41,298 - - 41,298 Loans payable 2,143,201 - - 2,143,201 - Revenue bonds 3,425,000 3,895,000 - 3,425,000 3,895,000 Total $6,942,844 $5,377,984 $ 43,736 $169,084 $6,986,580 $5,547,068 The total outstanding debt increased by $1,440,000 during Fiscal Year 2012 -13. The increases was due to the addition of Loans Payable that was transferred from the Successor Agency to the City. Additional information on the City of La Quinta's long -term debt can be found in notes 8 and 9 of the financial statements. Economic Factors and Next Year's Budgets and Rates These factors were considered in preparing the City of La Quinta's budget for Fiscal Year 2013 -2014: • The City of La Quinta had a 5.6 versus 6.6 percent last year unemployment rate. This rate is significantly lower than the Riverside County and the State -wide unemployment rate. • During the last ten years, the City of La Quinta has been in a growth phase with assessed values increasing from $3.77 billion in Fiscal Year 2001 -2002 to $10.33 billion or over 274 percent. It is important to note however, that from Fiscal Year 15 243 2009 -10 to Fiscal Year 2012 -2013 assessed values decreased by approximately 12 %. • During the current fiscal year, the general fund net gain was $696,500 and $1,014,000 of General fund balance has been assigned for carry over appropriations. • AB1x26 dissolved California Redevelopment Agencies as of January 31, 2012. Due to the loss of Tax Increment, the City's ability to fund future capital projects has been severely curtailed. • The Fiscal Year 2013 -14 General Fund revenue projections include anticipated increases for the City becoming a Transportation Uniform Mitigation Fee (TUMF) collecting organization ($412,500). • The Fiscal Year 2013 -14 budget includes Transient Occupancy Tax increases due to more focused and successful enforcement of vacation rentals in the community ($300,000). • The City of La Quinta adopted a balanced general fund budget for Fiscal Year 2013 -14. Requests for Information This financial report is designed to provide a general overview of the City of La Quinta's finances for all those with an interest in the government's finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the City of La Quinta, Robbeyn Bird, Finance Director, 78 -495 Calle Tampico, La Quinta, CA, 92253 or by telephone at 760- 777 -7150. 16 244 CITY OF LA QUINTA STATEMENT OF NET POSITION JUNE 30, 2013 Assets: Cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Internal balances Prepaid costs Deposits Due from other governments Inventories Land held for resale Long -term retrospective refund Capital assets not being depreciated Capital assets, net of depreciation Total Assets Liabilities: Accounts payable Accrued liabilities Accrued interest Unearned revenue Deposits payable Due to other governments Noncurrent liabilities: Due within one year Due in more than one year Total Liabilities Net Position: Net investment in capital assets Restricted for: Planning and development projects Public safety Public works Capital projects Debt service Community services Unrestricted Total Net Position Primary Government Governmental Business -Type Activities Activities Total $ 60, 285, 917 $ 437,557 $ 60, 723, 474 207,796 99,163 306,959 2,508,084 - 2,508,084 33,454,586 - 33,454,586 145,396 397 145,793 5,323,541 (5,323,541) - 22,096 1,865 23,961 18,430 250,000 268,430 46, 813, 365 - 46, 813, 365 - 77,147 77,147 8,320,000 - 8,320,000 270,586 - 270,586 373,133, 986 36, 840, 832 409, 974, 818 156,618,401 4,944,347 161, 562, 748 687,122,184 37,327,767 724,449,951 5,581,753 250,751 5,832,504 398,862 2,404 401,266 63,413 - 63,413 343,682 4,537 348,219 7,715,132 35,500 7,750,632 3,397,014 - 3,397,014 1,269, 030 5,673,814 43,736 1,312,766 5,673,814 24,442,700 336,928 24,779,628 529,681,342 41,741,443 571,422,785 35,041,886 - 35,041,886 258,968 - 258,968 262,837 - 262,837 1,392,498 - 1,392,498 1,015,767 - 1,015,767 11,626,441 - 11,626,441 83,399,745 (4,750,604) 78,649,141 $ 662,679,484 $ 36,990,839 $ 699,670,323 See Notes to Financial Statements 17 245 CITY OF LA QUINTA STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2013 Functions /Programs Primary Government: Governmental Activities: General government Public safety Planning and development Community services Public works Interest on long -term debt Total Governmental Activities Business -Type Activities: Golf Course Total Business -Type Activities Total Primary Government Program Revenues Operating Capital Charges for Contributions Contributions Expenses Services and Grants and Grants $ 4,511,023 $ 38,812 $ 242,150 $ - 21,047,691 927,604 4,486,688 289,664 2,274,541 112,695 21, 442, 706 122,103 4,986,104 245,392 49,475 - 11, 803,133 1,209,438 1,847,921 3,703,471 447, 048 - - - 45,069,540 2,533,941 28,068,940 4,115,238 4,208,855 3,736,879 - - 4,208,855 3,736,879 - - $ 49,278,395 $ 6,270,820 $ 28,068,940 $ 4,115,238 General Revenues: Taxes: Property taxes, levied for general purpose Transient occupancy taxes Sales taxes Franchise taxes Business licenses taxes Other taxes Motor vehicle in lieu - unrestricted Use of money and property Other Gain on sale of capital asset Extraordinary gain /(loss) Total General Revenues and Extraordinary Items Change in Net Position Net Position at Beginning of Year Restatement of Net Position Net Position at End of Year See Notes to Financial Statements 18 246 Net (Expenses) Revenues and Changes in Net Position Primary Government Governmental Business -Type Activities Activities Total $ (4,230,061) $ - $ (4,230,061) (15,343,735) - (15,343,735) 19,402,963 - 19,402,963 (4,691,237) - (4,691,237) (5,042,303) - (5,042,303) (447,048) - (447,048) (10,351,421) - (10,351,421) - (471,976) (471,976) - (471,976) (471,976) (10,351,421) (471,976) (10,823,397) 7,043,604 - 7,043,604 5,980,684 - 5,980,684 7,833,545 - 7,833,545 1,669,476 - 1,669,476 292,966 - 292,966 518,778 - 518,778 3,157, 330 - 3,157, 330 1,605, 718 2,225 1,607, 943 192,509 100,799 293,308 28,551 - 28,551 (2,189,984) - (2,189,984) 26,133,177 103,024 26,236,201 15,781,756 (368,952) 15,412,804 650, 806, 672 37, 359, 791 688,166, 463 (3,908,944) - (3,908,944) $ 662,679,484 $ 36,990,839 $ 699,670,323 See Notes to Financial Statements 19 247 CITY OF LA QUINTA BALANCE SHEET GOVERNMENTALFUNDS JUNE 30, 2013 bpeciai Revenue Funds Capital Projects Funds Housing Authority PA Capital General No. 2 Improvement Civic Center Assets: Pooled cash and investments $ 35,558,278 $ 1,105,108 $ 2,094,200 $ 4,958 Receivables: Accounts 43,516 43,486 - - Taxes 2,390,117 - - - Notes and loans - 29,224,854 - - Accrued interest 125,760 - - - Prepaid costs 11,786 10,310 - - Deposits 4,830 13,600 - - Due from other governments 46,258,351 - 426,752 - Due from other funds 26,866 - - - Advances to other funds 15,509,691 - - - Land held for resale 8,320,000 - - - Long -term retrospective refund 270,586 - - - Total Assets $ 108,519,781 $ 30,397,358 $ 2,520,952 $ 4,958 Liabilities, Deferred Inflows of Resources, and Fund Balances: Liabilities: Accounts payable $ 3,916,810 $ - $ 1,592,617 $ - Accrued liabilities 382,758 11,642 - - Unearned revenues 45,451 - 231,798 - Deposits payable 6,969,172 28,340 492,433 - Due to other governments 1,143 - - - Due to other funds - - - - Advances from other funds - - - 7,310,447 Total Liabilities 11,315,334 39,982 2,316,848 7,310,447 Deferred Inflows of Resources: Unavailable revenues 4,631,857 29,224,854 294,765 - Total Deferred Inflows of Resources 4,631,857 29,224,854 294,765 - Fund Balances: Nonspendable: Prepaid costs 11,786 10,310 - - Land held for resale 8,320,000 - - - Notes and loans - - - - Advances to other funds 15,509,691 - - - Deposits 4,830 13,600 - - Due from other Governments 41,378,966 - - - Restricted for: Planning and development projects - 1,108,612 - - Public safety - - - - Community services - - - - Public works - - - - Capital Projects - - - - Debt service - - - - Committed to: Capital Projects 2,848,737 - - - Emergency reserve 16,034,995 - - - Post retirement health benefits 1,523,401 - - - Assigned to: Continuing appropriations 1,013,533 - - - Unassigned 5,926,651 - (90,661) (7,305,489) Total Fund Balances 92,572,590 1,132,522 (90,661) (7,305,489) Total Liabilities, Deferred Inflows of Resources, and Fund Balances $ 108,519,781 $ 30,397,358 $ 2,520,952 $ 4,958 See Notes to Financial Statements 20 248 CITY OF LA QUINTA BALANCE SHEET GOVERNMENTALFUNDS JUNE 30, 2013 Other Total Governmental Governmental Funds Funds Assets: Pooled cash and investments $ 16,603,941 $ 55,366,485 Receivables: Accounts 120,794 207,796 Taxes 117,967 2,508,084 Notes and loans 4,229,732 33,454,586 Accrued interest 15,269 141,029 Prepaid costs - 22,096 Deposits - 18,430 Due from other governments 128,262 46,813,365 Due from other funds - 26,866 Advances to other funds - 15,509,691 Land held for resale - 8,320,000 Long -term retrospective refund - 270,586 Total Assets $ 21,215,965 $ 162,659,014 Liabilities, Deferred Inflows of Resources, and Fund Balances: Liabilities: Accounts payable $ 14,320 $ 5,523,747 Accrued liabilities - 394,400 Unearned revenues 66,433 343,682 Deposits payable 225,187 7,715,132 Due to other governments 3,395,871 3,397,014 Due to other funds 26,866 26,866 Advances from other funds 2,875,703 10,186,150 Total Liabilities 6,604,380 27,586,991 Deferred Inflows of Resources: Unavailable revenues 2,167,143 36,318,619 Total Deferred Inflows of Resources 2,167,143 36,318,619 Fund Balances: Nonspendable: Prepaid costs - 22,096 Land held for resale - 8,320,000 Notes and loans 2,062,589 2,062,589 Advances to other funds - 15,509,691 Deposits - 18,430 Due from other Governments - 41,378,966 Restricted for: Planning and development projects 2,621,921 3,730,533 Public safety 258,968 258,968 Community services 11,626,441 11,626,441 Public works 262,754 262,754 Capital Projects 1,392,581 1,392,581 Debt service 2,234 2,234 Committed to: Capital Projects - 2,848,737 Emergency reserve - 16,034,995 Post retirement health benefits - 1,523,401 Assigned to: Continuing appropriations - 1,013,533 Unassigned (5,783,046) (7,252,545) Total Fund Balances 12,444,442 98,753,404 Total Liabilities, Deferred Inflows of Resources, and Fund Balances $ 21,215,965 $ 162,659,014 See Notes to Financial Statements 21 249 THIS PAGE INTENTIONALLY LEFT BLANK 22 250 CITY OF LA QUINTA RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL FUNDS TO THE STATEMENT OF NET POSITION JUNE 30, 2013 Fund balances of governmental funds Amounts reported for governmental activities in the statement of net position are different because: Capital assets net of depreciation have not been included as financial resources in governmental fund activity. Long -term debt and compensated absences that have not been included in the governmental fund activity: Bonds payable Capital lease payable Loans payable Compensated Absences Governmental funds report all OPEB contributions as expenditures, however in the statement of net position any excesses or deficiencies in contributions in relation to the Annual Required Contribution (ARC) are recorded as a asset or liability. Accrued interest payable for the current portion of interest due on Bonds has not been reported in the governmental funds. Revenues reported as unavailable revenue in the governmental funds and recognized in the statement of activities. These are included in the intergovernmental revenues in the governmental fund activity. Internal service funds are used by management to charge the costs of certain activities, such as equipment management and self- insurance, to individual funds. The assets and liabilities of the internal service funds must be added to the statement of net position. Net Position of governmental activities $ (3,425,000) (71,045) (2,143,201) (735,681) $ 98,753,404 513,303,842 (6,374,927) (559,591) (63,413) 36,318,619 21,301,550 $ 662,679,484 See Notes to Financial Statements 23 251 CITY OF LA QUINTA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS YEAR ENDED JUNE 30. 2013 Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): 33,369,200 18,576,537 3,985,319 96,322 4,378,628 - - 203,557 20,110,346 - - - 1,440,482 347,971 25,281,358 - 2,919,504 - - - 3,112,474 - - - 116,045 - 8,463,395 - 40,088 46,783 1,236 145,790 28,764 32,118,803 540,544 33,744,753 232,321 1,250,397 18,035,993 (29,759,434) (135,999) Transfers in 75,951 - 29,759,434 Transfers out (700,884) (24,972,905) - Capital leases 71,045 - - Proceeds from sale of capital asset - - - Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year (553,888) (24,972,905) 29,759,434 696,509 (6,936,912) (135,999) 91,876,081 8,069,434 (90,661) (7,169,490) $ 92,572,590 $ 1,132,522 $ (90,661) $ (7,305,489) See Notes to Financial Statements 24 252 Special Revenue Funds Capital Projects Funds Housing Authority PA Capital General No. 2 Improvement Civic Center Revenues: Taxes $ 23,388,712 $ - $ - $ - Assessments - - - - Licenses and permits 566,510 - - - Intergovernmental 8,214,465 433,808 3,101,418 - Charges for services 620,410 - - Use of money and property 211,816 182,706 - - Fines and forfeitures 235,879 - - - Contributions from other agencies - 17,939,498 437,755 - Developer participation - - 446,146 96,322 Miscellaneous 131,408 20,525 - - Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): 33,369,200 18,576,537 3,985,319 96,322 4,378,628 - - 203,557 20,110,346 - - - 1,440,482 347,971 25,281,358 - 2,919,504 - - - 3,112,474 - - - 116,045 - 8,463,395 - 40,088 46,783 1,236 145,790 28,764 32,118,803 540,544 33,744,753 232,321 1,250,397 18,035,993 (29,759,434) (135,999) Transfers in 75,951 - 29,759,434 Transfers out (700,884) (24,972,905) - Capital leases 71,045 - - Proceeds from sale of capital asset - - - Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year (553,888) (24,972,905) 29,759,434 696,509 (6,936,912) (135,999) 91,876,081 8,069,434 (90,661) (7,169,490) $ 92,572,590 $ 1,132,522 $ (90,661) $ (7,305,489) See Notes to Financial Statements 24 252 CITY OF LA QUINTA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2013 Expenditures: Current: General government Other Total Public safety Governmental Governmental Planning and development Funds Funds Revenues: 1,492,032 4,411,536 Taxes $ 117,967 $ 23,506,679 Assessments 954,058 954,058 Licenses and permits - 566,510 Intergovernmental 3,715,251 15,464,942 Charges for services 5,403 625,813 Use of money and property 1,188,240 1,582,762 Fines and forfeitures - 235,879 Contributions from other agencies - 18,377,253 Developer participation 684,357 1,226,825 Miscellaneous 103,455 255,388 Transfers in Total Revenues 6,768,731 62,796,109 Expenditures: Current: General government 5,703 4,587,888 Public safety 57,692 20,168,038 Planning and development 444,957 27,514,768 Community services 1,492,032 4,411,536 Public works 1,954,896 5,067,370 Capital outlay 43,343 8,622,783 Debt service: Principal retirement 470,000 556,871 Interest and fiscal charges 261,888 437,678 Total Expenditures 4,730,511 71,366,932 Excess (Deficiency) of Revenues Over (Under) Expenditures 2,038,220 (8,570,823) Other Financing Sources (Uses): Transfers in 5,668 29,841,053 Transfers out (4,167,264) (29,841,053) Capital leases - 71,045 Proceeds from sale of capital asset 121,652 121,652 Total Other Financing Sources (Uses) (4,039,944) 192,697 Net Change in Fund Balances (2,001,724) (8,378,126) Fund Balances, Beginning of Year 14,446,166 107,131,530 Fund Balances, End of Year $ 12,444,442 $ 98,753,404 See Notes to Financial Statements 25 253 CITY OF LA QUINTA RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2013 Net change in fund balances - total governmental funds $ (8,378,126) Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlays as expenditures. However, in the statement of activities, the costs of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which capital outlays exceeded depreciation in the current period. Capital outlay $ 8,912,255 Depreciation (8,645,018) Contributed capital assets (145,907) Gain /(loss) on sale of capital assets (99,076) 22,254 The issuance of long -term debt liabilities provides current financial resources in the governmental funds, but issuing debt increases the long -term liabilities in the statement of net position. Repayment of bond principal is an expenditure in the governmental funds, but the repayment reduces long -term liabilities in the statement of net position. Principal repayments 470,000 Capital lease issued (71,045) General liability retrospective deposit payable 41,298 Capital lease repayments 40,088 Extraordinary gains and losses (2,189,984) Loan repayments 46,783 (1,662,860) Accrued interest for long -term liabilities. This is the net change in accrued interest for the current period. (9,370) Compensated absences expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. 196,560 Governmental funds report all contributions in relation to the annual required contribution (ARC) for OPEB as expenditures, however in the statement of activities only the ARC is an expense. (99,947) Revenues reported as unavailable revenue in the governmental funds and recognized in the statement of activities. These are included in the intergovernmental revenues in the governmental fund activity. 25,380,296 Internal service funds are used by management to charge the costs of certain activities, such as equipment management and self- insurance, to individual funds. The net revenues (expenses) of the internal service funds is reported with governmental activities. 332,949 Change in net position of governmental activities $ 15,781,756 See Notes to Financial Statements 26 254 CITY OF LA QUINTA BUDGETARY COMPARISON STATEMENT BY DEPARTMENT GENERALFUND YEAR ENDED JUNE 30, 2013 See Notes to Financial Statements 27 255 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 91,876,081 $ 91,876,081 $ 91,876,081 $ - Resources (Inflows): Taxes 21,554,930 21,587,437 23,388,712 1,801,275 Licenses and permits 631,165 641,165 566,510 (74,655) Intergovernmental 8,846,614 8,918,449 8,214,465 (703,984) Charges for services 743,569 727,769 620,410 (107,359) Use of money and property 694,560 694,560 211,816 (482,744) Fines and forfeitures 307,200 217,200 235,879 18,679 Miscellaneous 118,900 120,900 131,408 10,508 Transfers in 148,308 133,233 75,951 (57,282) Capital leases - - 71,045 71,045 Amounts Available for Appropriation 124,921,327 124,916,794 125,392,277 475,483 Charges to Appropriation (Outflow): General government Legislative 734,359 745,759 718,631 27,128 City Manager 315,620 392,149 414,113 (21,964) Development Services 1,081,854 1,004,809 933,547 71,262 Management Services 1,109,477 1,146,936 919,434 227,502 City Clerk 530,432 440,953 360,881 80,072 Fiscal Services 807,086 719,279 828,356 (109,077) Central Services 298,829 298,829 203,666 95,163 Public safety Police 12,739,223 12,915,491 12,367,578 547,913 Building & Safety Admin. 274,203 236,949 235,985 964 Building & Safety Admin. 555,061 522,863 587,382 (64,519) Code Compliance 1,056,153 975,951 888,988 86,963 Animal Control 458,810 424,198 413,411 10,787 Civic Center Bldg 968,845 1,000,915 931,315 69,600 Fire 5,029,690 5,029,690 4,537,279 492,411 Emergency Services 209,222 181,074 148,408 32,666 Planning and development Administration 677,470 855,923 867,693 (11,770) Current Planning 639,204 576,823 566,378 10,445 Low /Mod Housing 6,411 6,411 6,411 - Parks and recreation Community Services Admin 947,903 1,031,615 912,464 119,151 Senior Center 418,464 445,006 393,536 51,470 Parks & Recreation 197,709 180,209 173,953 6,256 Park Maintenance 1,588,598 1,577,412 1,439,551 137,861 Public works Administration 472,951 475,454 515,033 (39,579) Development Services 638,754 645,596 603,461 42,135 Maintenance /Operations - Street 39,796 65,283 393,022 (327,739) Maintenance /Operations - Lighting 495,024 486,975 329,423 157,552 Construction Management 1,378,464 1,083,601 1,271,535 (187,934) Capital outlay 55,300 92,259 116,045 (23,786) Debt service: Principal retirement - - 40,088 (40,088) Interest and fiscal charges - - 1,236 (1,236) Transfers out 1,508,094 2,094,807 700,884 1,393,923 Total Charges to Appropriations 35,233,006 35,653,219 32,819,687 2,833,532 Budgetary Fund Balance, June 30 $ 89,688,321 $ 89,263,575 $ 92,572,590 $ 3,309,015 See Notes to Financial Statements 27 255 CITY OF LA QUINTA BUDGETARY COMPARISON STATEMENT HOUSING AUTHORITY PA NO. 2 YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Contributions Miscellaneous Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Debt service: Principal retirement Interest and fiscal charges Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 See Notes to Financial Statements 28 256 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 8,069,434 $ 8,069,434 $ 8,069,434 $ - 498,200 498,200 433,808 (64,392) 164,390 164,390 182,706 18,316 - 18,141,988 17,939,498 (202,490) 3,700 3,700 20,525 16,825 8,735,724 26,877,712 26,645,971 (231,741) 365,760 365,760 347,971 17,789 46,782 46,782 46,783 (1) 192,973 192,973 145,790 47,183 - 24,972,905 24,972,905 - 605,515 25,578,420 25,513,449 64,971 $ 8,130,209 $ 1,299,292 $ 1,132,522 $ (166,770) See Notes to Financial Statements 28 256 CITY OF LA QUINTA STATEMENT OF NET POSITION PROPRIETARY FUNDS JUNE 30, 2013 Business -Type 58,006 Activities - 4,462 Enterprise Funds Governmental 35,500 Activities - - Internal Golf Course Service Funds Assets: Current: Cash and investments Receivables: Accounts Accrued interest Prepaid costs Deposits Inventories Total Current Assets Noncurrent: Capital assets - net of accumulated depreciation Total Noncurrent Assets Total Assets Liabilities and Net Position: Liabilities: Current: Accounts payable Accrued liabilities Unearned revenues Deposits payable Accrued compensated absences Bonds, notes, and capital leases Total Current Liabilities Noncurrent: Advances from other funds Accrued compensated absences Total Noncurrent Liabilities Total Liabilities Net Position: Net investment in capital assets Unrestricted Total Net Position Total Liabilities and Net Position See Notes to Financial Statements $ 437,557 $ 4,919,432 99,163 - 397 4,367 1,865 - 250,000 - 77,147 - 866,129 4,923,799 41,785,179 16,448,545 41, 785,179 16,448, 545 $ 42,651,308 $ 21,372,344 $ 250,751 $ 58,006 2,404 4,462 4,537 - 35,500 - - 5,469 43,736 - 336,928 67,937 5,323,541 - - 2,857 5,323,541 2,857 5,660,469 70,794 41,741,443 16,448,547 (4,750,604) 4,853,003 36,990,839 21,301,550 $ 42,651,308 $ 21,372,344 29 257 THIS PAGE INTENTIONALLY LEFT BLANK 30 258 CITY OF LA QUINTA STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET POSITION PROPRIETARY FUNDS YEAR ENDED JUNE 303 2013 Business -Type 1,578,926 Activities - - Enterprise Funds Governmental 1,578,926 Activities - 61,800 Internal Golf Course Service Funds Operating Revenues: Sales and service charges Miscellaneous Total Operating Revenues Operating Expenses: Administration and general Fuel and oil Maintenance and parts Contract services Software and supplies Depreciation expense Other Total Operating Expenses Operating Income (Loss) Nonoperating Revenues (Expenses): Interest revenue Interest expense Gain (loss) on disposal of capital assets Total Nonoperating Revenues(Expenses) Income (Loss) Before Contributions Contributions Changes in Net Position Net Position: Beginning of Year End of Fiscal Year $ 3,736,879 $ 1,578,926 100,799 - 3,837,678 1,578,926 61,800 112,025 - 83,618 - 103,764 3,469,910 67,722 - 143,651 489,588 774,006 164,607 14,727 4,185,905 1,299,513 (348,227) 279,413 2,225 (22,950) 22,956 5,975 (20,725) 28,931 (368,952) 308,344 24,605 (368,952) 332,949 37, 359, 791 20, 968, 601 $ 36,990,839 $ 21,301,550 See Notes to Financial Statements 31 259 CITY OF LA QUINTA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS YEAR ENDED JUNE 30, 2013 Cash Flows from Operating Activities: Cash received from customers and users Cash received from /(paid to) interfund service provided Cash paid to suppliers for goods and services Cash paid to employees for services Net Cash Provided (Used) by Operating Activities Cash Flows from Non - Capital Financing Activities: Advance to other funds Net Cash Provided (Used) by Non - Capital Financing Activities Cash Flows from Capital and Related Financing Activities: Principal paid on capital debt Interest paid on capital debt Proceeds from sales of capital assets Net Cash Provided (Used) by Capital and Related Financing Activities Cash Flows from Investing Activities: Interest received Net Cash Provided (Used) by Investing Activities Net Increase (Decrease) in Cash and Cash Equivalents Cash and Cash Equivalents at Beginning of Year Cash and Cash Equivalents at End of Year Business -Type Activities - Enterprise Funds $ 437,557 $ 4,919,432 See Notes to Financial Statements 32 260 Governmental Activities - Internal Golf Course Service Funds $ 3,760,421 $ 1,579,166 (2,538) (367,246) (3,558,488) (112,898) (61,613) - 137,782 1,099,022 10,516 - 10,516 - (125,348) - (22,950) - - 5,975 (148,298) 5,975 1,956 19,814 1,956 19,814 1,956 1,124, 811 435,601 3,794,621 $ 437,557 $ 4,919,432 See Notes to Financial Statements 32 260 CITY OF LA QUINTA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS YEAR ENDED JUNE 30, 2013 Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities: Operating income (loss) Adjustments to reconcile operating income (loss) net cash provided (used) by operating activities: Depreciation (Increase) decrease in accounts receivable (Increase) decrease in inventories (Increase) decrease in prepaid expense Increase (decrease) in accounts payable Increase (decrease) in accrued liabilities Increase (decrease) in unearned revenue Increase (decrease) in compensated absences Total Adjustments Net Cash Provided (Used) by Operating Activities Non -Cash Investing, Capital, and Financing Activities: There were no non -cash transactions in the current year. Business -Type Activities - Enterprise Funds Golf Course Governmental Activities - Internal Service Funds $ (348,227) $ 279,413 489,588 (76,921) (9,542) 83,033 187 (336) 774,007 240 46,235 514 (1,387) 486,009 819,609 $ 137,782 $ 1,099,022 See Notes to Financial Statements 33 261 CITY OF LA QUINTA STATEMENT OF FIDUCIARY NET POSITION FIDUCIARY FUNDS JUNE 30, 2013 Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Due from other governments Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities: Accounts payable Accrued interest Deposits payable Due to other governments Long -term liabilities: Due in one year Due in more than one year Total Liabilities Net Position: Held in trust for pension Held in trust for other purposes Total Net Position Agency Funds $ 589,081 11,613 502 $ 601,196 601,196 $ 601,196 See Notes to Financial Statements 34 262 Private - Pension Trust Purpose Trust Fund Fund Successor Supplemental Agency of the Pension Plan former RDA $ 175,888 $ 59, 723,121 - 21,000 - 3,563,561 160 8,996 - 3,395,871 - 43,406,872 176,048 110,119,421 - 24,464 - 4,284,473 - 41,804,608 - 6,190, 000 - 271,339,821 - 323,643,366 176,048 - - (213,523,945) $ 176,048 $(213,523,945) See Notes to Financial Statements 34 262 CITY OF LA QUINTA STATEMENT OF CHANGES IN FIDUCIARY NET POSITION FIDUCIARY FUNDS YEAR ENDED JUNE 30, 2013 Additions: Taxes Interest and change in fair value of investments Total Additions Deductions: E11 - $ 19, 993, 315 894 440,513 894 20,433,828 Administrative expenses Private - Pension Trust Purpose Trust Fund Fund Interest expense Successor Supplemental Agency of the Pension Plan former RDA Additions: Taxes Interest and change in fair value of investments Total Additions Deductions: E11 - $ 19, 993, 315 894 440,513 894 20,433,828 Administrative expenses 12,833 589,418 Contractual services - 756,622 Interest expense - 13,995,614 Contributions to City - 18,377,253 Contributions to other governments - 41,378,966 Total Deductions 12,833 75,097,873 Extraordinary gain /(loss) - 2,189,984 Changes in Net Position (11,939) (52,474,061) Net Position - Beginning of the Year 187,987 (156,811,196) Restatements - (4,238,688) Beginning of Fiscal Year, as restated 187,987 (161,049,884) Net Position - End of the Year $ 176,048 $ (213,523,945) See Notes to Financial Statements 35 263 THIS PAGE INTENTIONALLY LEFT BLANK 36 264 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS JUNE 30, 2013 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Note 1: Summary of Significant Accounting Policies a. Reporting Entity The City of La Quinta (City) was incorporated May 1, 1982, under the general laws of the State of California. In November 1996, the City became a charter City. The City operates under the Council — Manager form of government. The City provides many community services including public safety, highway and street maintenance, health and social services, cultural and leisure services, public improvements, planning and zoning services, and community development services. The accounting policies of the City conform to generally accepted accounting principles as applicable to governments. As required by generally accepted accounting principles, these financial statements present the government and its component units, which are entities for which the government is considered to be financially accountable. The City is considered to be financially accountable for an organization if the City appoints a voting majority of that organization's governing body and the City is able to impose its will on that organization or there is a potential for that organization to provide specific financial benefits to or impose specific financial burdens on the City. The City is also considered to be financially accountable if an organization is fiscally dependent (i.e., it is unable to adopt its budget, levy taxes, set rates or charges, or issue bonded debt without approval from the City). In certain cases, other organizations are included as component units if the nature and significance of their relationship with the City are such that their exclusion would cause the City's financial statements to be misleading or incomplete. All of the City's component units are considered to be blended component units. Blended component units, although legally separate entities, are, in substance, part of the government's operations and so data from these units are reported with the interfund data of the primary government. The following organizations are considered to be component units of the City City of La Quinta Public Financing Authority The La Quinta Public Financing Authority (Financing Authority) was established pursuant to a Joint Exercise of Powers Agreement dated November 19, 1991, between the City and the Former Agency. The purpose of the Financing Authority is to provide financing necessary for the construction of various public improvements through the issuance of debt. Although the Financing Authority is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Financing Authority. Separate financial statements of the Financing Authority are not prepared. City of La Quinta Housing Authority The La Quinta Housing Authority (Housing Authority) was established pursuant to California Housing Authorities Law (Health and Safety Code Sections 34200 et seq.) on September 15, 2009. The purpose of the Housing Authority is to provide safe and sanitary housing opportunities for La Quinta residents. Although the Housing Authority is legally separate, it is reported as if it were part of the City because the 37 265 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 1: Summary of Significant Accounting Policies (Continued) City Council also serves as the governing board of the Housing Authority. Separate financial statements of the Housing Authority are not prepared. b. Government -Wide and Fund Financial Statements The basic financial statements of the City are composed of the following: • Government -wide financial statements • Fund financial statements • Notes to the financial statements Government -wide Financial Statements The government -wide financial statements (i.e., the statement of net position and the statement of activities) report information on all of the nonfiduciary activities of the primary government and its component units. All fiduciary activities are reported only in the fund financial statements. Governmental activities, which normally are supported by taxes, intergovernmental revenues, and other nonexchange transactions, are reported separately from business -type activities, which rely to a significant extent on fees and charges to external customers for support. Likewise, the primary government is reported separately from certain legally separate component units for which the primary government is financially accountable. The statement of activities demonstrates the degree to which the direct expenses of a given function or segments are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include charges for services, special assessments, and payments made by parties outside of the reporting government's citizenry if that money is restricted to a particular program. Program revenues are netted with program expenses in the statement of activities to present the net cost of each program. Taxes and other items not properly included among program revenues are reported instead as general revenues. Amounts paid to acquire capital assets are capitalized as assets in the government -wide financial statements, rather than reported as expenditures. Proceeds of long -term debt are recorded as a liability in the government -wide financial statements, rather than as other financing sources. Amounts paid to reduce long -term indebtedness of the reporting government are reported as a reduction of the related liability, rather than as expenditures. Fund Financial Statements The underlying accounting system of the City is organized and operated on the basis of separate funds, each of which is considered to be a separate accounting entity. The operations of each fund are accounted for with a separate set of self - balancing accounts that comprise its assets, deferred outflows of resources, liabilities, deferred inflows of resources, fund equity, revenues and expenditures or expenses, as appropriate. Governmental resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. Fund financial statements for the governmental, proprietary, and fiduciary funds are presented after the government -wide financial statements. These statements display information about major funds individually and nonmajor funds in the aggregate for governmental and enterprise funds. Fiduciary statements include financial information for fiduciary funds and similar component units. Fiduciary funds of the 38 266 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 1: Summary of Significant Accounting Policies (Continued) city primarily represent assets held by the City in a custodial capacity for other individuals or organizations. c. Measurement Focus, Basis of Accounting and Financial Statement Presentation Government -wide Financial Statements While separate government -wide and fund financial statements are presented, they are interrelated. The governmental activities column incorporates data from governmental funds and internal service funds, while business -type activities incorporate data from the government's enterprise funds. Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, even though the latter are excluded from the government -wide financial statements. Governmental Funds In the fund financial statements, governmental funds are presented using the modified - accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Measurable means that the amounts can be estimated, or otherwise determined. Available means that the amounts were collected during the reporting period or soon enough thereafter to be available to finance the expenditures accrued for the reporting period. The City uses a 60 day availability period. Revenue recognition is subject to the measurable and availability criteria for the governmental funds in the fund financial statements. Exchange transactions are recognized as revenues in the period in which they are earned (i.e., the related goods or services are provided). Locally imposed delivered tax revenues are recognized as revenues in the period in which the underlying exchange transaction on which they are based takes place. Imposed nonexchange transactions are recognized as revenues in the period for which they were imposed. If the period of use is not specified, they are recognized as revenues when an enforceable legal claim to the revenues arises or when they are received, whichever occurs first. Government - mandated and voluntary non - exchange transactions are recognized as revenues when all applicable eligibility requirements have been met. Property taxes, franchise taxes, licenses and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the government. In the fund financial statements, governmental funds are presented using the current financial resources measurement focus. This means that only current assets, deferred outflows of resources, current liabilities, and deferred inflows of resources are generally included on their balance sheets. The reported fund balance is considered to be a measure of "available spendable resources ". Governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses). Accordingly, they are said to present a summary of sources and uses of "available spendable resources" during a period. 39 267 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 1: Summary of Significant Accounting Policies (Continued) Noncurrent portions of long -term receivables due to governmental funds are reported on their balance sheets in spite of their spending measurement focus. Special reporting treatments are used to indicate, however, that they should not be considered "available spendable resources ", since they do not represent net current assets. Recognition of governmental fund type revenues represented by noncurrent receivables are deferred until they become current receivables. Noncurrent portions of other long -term receivables are offset by fund balance reserve accounts. Because of their spending measurement focus, expenditure recognition for governmental fund types excludes amounts represented by noncurrent liabilities. Since they do not affect net current assets, such long -term amounts are not recognized as governmental fund type expenditures or fund liabilities. Amounts expended to acquire capital assets are recorded as expenditures in the year that resources were expended, rather than as fund assets. The proceeds of long -term debt are recorded as other financing sources rather than as a fund liability. Amounts paid to reduce long -term indebtedness are reported as fund expenditures. When both restricted and unrestricted resources are combined in a fund, expenses are considered to be paid first from restricted resources, and then from unrestricted resources. Proprietary Funds The City's enterprise and internal service funds are proprietary funds. In the fund financial statements, proprietary funds are presented using the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when the related goods or services are delivered. In the fund financial statements, proprietary funds are presented using the economic resources measurement focus. This means that all assets, all deferred outflows of resources, all liabilities, and all deferred inflows of resources (whether current or noncurrent) associated with their activity are included on their balance sheets. Proprietary fund type operating statements present increases (revenues) and decreases (expenses) in total net position. Amounts paid to acquire capital assets are capitalized as assets in the proprietary fund financial statements, rather than reported as expenditures. Proceeds of long -term debt are recorded as a liability in the proprietary fund financial statements, rather than as an Other Financing Source. Amounts paid to reduce long -term indebtedness of the proprietary funds are reported as a reduction of the related liability, rather than as expenditures. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the Enterprise Funds are charges to customers for sales and services. Operating expenses for Enterprise Funds include the cost of sales and services, administrative expenses and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. 40 268 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 1: Summary of Significant Accounting Policies (Continued) Fiduciary Funds The pension and private - purpose trust funds are reported using the economic resources measurement focus and the accrual basis of accounting. The agency fund has no measurement focus but utilizes the accrual basis of accounting for reporting its assets and liabilities. d. Major Funds, Internal Service Funds and Fiduciary Fund Types The City's major governmental funds are as follows: General Fund — This fund is the primary fund of the City and is used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, City Clerk, Community Development, Police Services, Public Works, Building and Safety, and Community Services. Housing Authority Project Area No. 2 — To account for the housing activities of the Housing Authority in Project Area 2 which is to promote and provide for quality housing. Revenues will be provided from the receipts and collections of notes and loans. All monies in the Housing Authority must be used in accordance with the applicable housing - related provisions of the Community Redevelopment Law. Capital Improvement Fund — This capital projects fund is used to account for the planning, design and construction of various capital projects throughout the City. Civic Center Fund — To account for the accumulation of resources provided through developer fees for the acquisition, construction, or improvement of the Civic Center. The City's major proprietary fund is as follows: Golf Course — To account for the activities of the SilverRock Golf Resort. Other fund types of the City are as follows: Internal Service Funds: Equipment Replacement Fund — This fund accounts for equipment and vehicle maintenance and replacement services provided to other departments on a cost - reimbursement basis. Information Technology Fund — This fund is used to account for the acquisition for computer equipment, maintenance, and services to support information systems within the City. Costs are reimbursed by the benefiting departments. Park Equipment and Facilities Fund — This fund is used to account for the purchase and replacement of City owned park facility infrastructure. Costs are reimbursed by the benefiting departments. 41 269 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 1: Summary of Significant Accounting Policies (Continued) Fiduciary Funds: Agency Fund — This fund accounts for assets held by the City as an agency for assessment district bondholders. Pension Trust Fund — This fund accounts for the activities of the Supplemental Pension Savings Plan, which accumulates resources for pension benefit payments to qualified government employees. Private - Purpose Trust Fund — This fund accounts for the assets and liabilities of the former redevelopment agency and is allocated revenue to pay estimated installment payments of enforceable obligations until obligations of the former redevelopment agency are paid in full and assets have been liquidated. e. Assets, Deferred Outflow of Resources, Liabilities, Deferred Inflow of Resources, and Net Position or Equity Investments For financial reporting purposes, investments are adjusted to their fair value. Changes in fair value that occur during a fiscal year are recognized as investment income reported for that fiscal year. Investment income includes interest earnings, changes in fair value, and any gains or losses realized upon the liquidation or sale of investments. Some investments are valued on an unamortized cost basis. For these investments, there is no material difference from fair value. The City pools cash and investments of all funds, except for assets held by fiscal agents. Each fund's share in this pool is displayed in the accompanying financial statements as cash and investments. Investment income earned by the pooled investments is allocated to the various funds based on each fund's average cash and investment balance. Cash and Cash Equivalents For purposes of the statement of cash flows, cash equivalents are defined as short -term, highly liquid investments that are both readily convertible to known amounts of cash or so near their maturity that they present insignificant risk of changes in value because of changes in interest rates. Cash equivalents also represent the proprietary fund's share in the cash and investment pool of the City of La Quinta. Cash equivalents have an original maturity date of three months or less from the date of purchase. For purposes of the statement of cash flows, the entire balance of cash and investments on the combined balance sheet for the proprietary funds is considered cash and cash equivalents. Inventory Inventory is valued at cost using the first in /first out (FIFO) method. The City uses the consumption method of accounting for inventories. 42 270 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 1: Summary of Significant Accounting Policies (Continued) Prepaid Items Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government -wide and fund financial statements. The City utilizes the consumption method, in which prepaid items are accounted for in the period that the benefit was received. Capital Assets Capital assets (including infrastructure) are recorded at cost where historical records are available and at an estimated historical cost where no historical records exist. Contributed capital assets are valued at their estimated fair market value at the date of the contribution. Generally, capital asset purchases in excess of $5,000 are capitalized if they have an expected useful life of three years or more. Capital Assets include public domain (infrastructure) consisting of certain improvements including roads, streets, sidewalks, medians, and storm drains. Capital assets used in operations are depreciated over their estimated useful lives using the straight -line method in the government -wide financial statements and in the fund financial statements of the proprietary funds. Depreciation is charged as an expense against operations and accumulated depreciation is reported on the respective balance sheet. The following schedule summarizes capital asset useful lives: Buildings and improvements 10 -30 years Equipment and furniture 3 -20 years Vehicles 5 -10 years Infrastructure 10 -50 years Software 5 -10 years Deferred outflows /inflows of resources In addition to assets, the statement of financial position and governmental fund balance sheet will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents a consumption of net position and fund balance that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/ expenditure) until then. The City of La Quinta has no items that qualify for reporting in this category. In addition to liabilities, the statement of financial position and governmental fund balance sheet will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net position or fund balance that applies to a future period(s) and so will not be recognized as an inflow of resources (revenue) until that time. The government has only one type of item, which arises only under a modified accrual basis of accounting that qualifies for reporting in this category. Accordingly, the item, unavailable revenue, is reported only in the governmental funds balance sheet. The governmental funds report unavailable revenues from three sources: taxes, loans and grants. These amounts are deferred and recognized as an inflow of resources in the period that the amounts become available. 43 271 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 1: Summary of Significant Accounting Policies (Continued) Compensated Absences Sick time is vested on a percentage based on number of years employed at the City. Maximum accumulation of sick and vacation is 30 and 40 days, respectively. Upon termination or retirement, permanent employees are entitled to receive compensation at their current base salary for all unused vacation leave. If an employee terminates with a minimum of two years service, the employee is entitled to receive 25% of the value of his unused sick leave. The percentage increases by 25% for each five -year period until the employee is entitled to 75% of the value of his unused sick leave. This will occur upon the completion of ten years of continuous employment. The General Fund resources are used to pay for the accumulated benefits to employees. Fund Balance In the fund financial statements, governmental funds report the following fund balance classification: Nonspendable includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. Restricted includes amounts that are constrained on the use of resources by either (a) external creditors, grantors, contributors, or laws of regulations of other governments or (b) by law through constitutional provisions or enabling legislation. Committed includes amounts that can only be used for specific purposes pursuant to constraints imposed by formal action of the government's highest authority, the City Council. The formal action that is required to be taken to establish, modify, or rescind a fund balance commitment is by resolution. Assicined includes amounts that are constrained by the government's intent to be used for specific purposes, but are neither restricted nor committed. City Council is authorized to assign amounts to a specific purpose. The City Council authorizes assigned amounts for specific purposes pursuant to the policy- making powers granted through a resolution. Unassigned includes the residual amounts that have not been restricted, committed, or assigned to specific purposes. Fund balance flow assumptions Sometimes the City of La Quinta will fund outlays for a particular purpose from both restricted and unrestricted resources (the total of committed, assigned, and 44 272 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 1: Summary of Significant Accounting Policies (Continued) unassigned fund balance). In order to calculate the amounts to report as restricted, committed, assigned, and unassigned fund balance in the governmental fund financial statements a flow assumption must be made about the order in which the resources are considered to be applied. It is the City's policy to consider restricted fund balance to have been depleted before using any of the components of unrestricted fund balance. Further, when the components of unrestricted fund balance can be used for the same purpose, committed fund balance is depleted first, followed by assigned fund balance. Unassigned fund balance is applied last. Net position flow assumption Sometimes the City of La Quinta will fund outlays for a particular purpose from both restricted (e.g., restricted bond or grant proceeds) and unrestricted resources. In order to calculate the amounts to report as restricted — net position and unrestricted — net position in the government -wide and proprietary fund financial statements, a flow assumption must be made about the order in which the resources are considered to be applied. It is the City's policy to consider restricted — net position to have been depleted before unrestricted — net position is applied. GASB 65 — Change in Accounting Principle The City implemented GASB Statement 65, Items Previously Reported as Assets and Liabilities. GASB 65, among other things, amends prior guidance with respect to the treatment of debt issuance costs. Debt issuance costs should be recognized in the period incurred rather than reported on the statement of net position as deferred charges and recognized systematically over the life of the debt. The accounting changes of this statement should be applied retroactive and therefore the City has reported a restatement of beginning net position for any unamortized debt issuance costs (deferred charges) previously reported on the statement of fiduciary net position to conform. II. STEWARDSHIP Note 2: Stewardship, Compliance and Accountability a. Budgetary Data General Budget Policies The City adopts an annual budget prepared on the modified accrual basis of accounting for its governmental funds and on the accrual basis of accounting for its proprietary funds. The City manager or his designee is authorized to transfer budgeted amounts between the accounts of any department or funds that are approved by City Council. Prior year appropriations lapse unless they are approved for carryover into the following fiscal year. Expenditures may not legally exceed appropriations at the department level. Budgets were not adopted for the Development Agreement funds. 45 273 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 2: Stewardship, Compliance and Accountability (Continued) Encumbrances Encumbrances are estimations of costs related to unperformed contracts for goods and services. These commitments are recorded for budgetary control purposes in the General, Special Revenue, and similar governmental funds. Encumbrances outstanding at year -end are reported as an unassigned fund balance. They represent the estimated amount of the expenditure ultimately to result if unperformed contracts in process at year end are completed. They do not constitute expenditures or estimated liabilities. Budget Basis of Accounting Budgets for governmental funds are adopted on a basis consistent with generally accepted accounting principles (GAAP). b. At June 30, 2013, the following funds had deficit fund balances: Major Capital Projects Funds Capital Improvement $ 90,661 Civic Center 7,305,489 Nonmajor Special Revenue Funds: Federal Assistance 12,914 Nonmajor Capital Projects Funds: 719,279 Parks and Recreation 1,052,040 Library Development 1,841,056 Street Facility 2,009,184 Fire Facility 867,852 c. Excess of expenditures over appropriations are as follows: Expenditures for the year ended June 30, 2013, exceeded the appropriations of the General Fund as follows: General Fund: General Government City Manager Fiscal Services Public Safety Building & Safety Admin. Community Development Administration Public Works Administration Maintenance /Operations - Street Construction management Budget Actual Variance $ 392,149 $ 414,113 $ 21,964 719,279 828,356 109,077 522,863 587,382 64,519 855,923 867,693 11,770 475,454 515,033 39,579 65,283 393,022 327,739 1,083,601 1,271,535 187,934 46 274 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 III. DETAILED NOTES ON ALL FUNDS Note 3: Cash and Investments Cash and investments as of June 30, 2013, are classified in the accompanying financial statements as follows: Statement of Net Position Cash and investments $ 60,723,474 Statement of Fiduciary Net Position: Cash and investments 60,488,090 Cash with fiscal agent 43,406,872 Total cash and investments $ 164,618,436 Cash and investments as of June 30, 2013, consist of the following: Cash on hand $ 1,450 Deposits with financial institutions 441,709 Investments 164,175,277 Total cash and investments $ 164,618,436 The California Government Code requires California banks and savings and loan associations to secure a City's deposits by pledging government securities with a value of 110% of a City's deposits. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of a City's total deposits. The City Treasurer may waive the collateral requirement for deposits which are fully insured up to $250,000 by the FDIC. The collateral for deposits in federal and state chartered banks is held in safekeeping by an authorized Agent of Depository recognized by the State of California Department of Banking. The collateral for deposits with savings and loan associations is generally held in safekeeping by the Federal Home Loan Bank in San Francisco, California as an Agent of Depository. These securities are physically held in an undivided pool for all California public agency depositors. Under Government Code Section 53655, the placement of securities by a bank or savings and loan association with an "Agent of Depository" has the effect of perfecting the security interest in the name of the local governmental agency. Accordingly, all collateral held by California Agents of Depository are considered to be held for, and in the name of, the local governmental agency. Cash Deposits At June 30, 2013, the carrying amount of the City's deposits was $441,709, and the bank balance was $2,017,879. The $1,576,170 difference represents outstanding checks and other reconciling items. Investments Authorized by the California Government Code and the City's Investment Policy The table below identifies the investment types that are authorized by the California Government Code and the City's investment policy. The table also identifies certain provisions of the California Government Code (or the City's investment policy, if more restrictive) that address interest rate risk, credit risk, and concentration of credit risk. 47 275 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 3: Cash and Investments (Continued) This table does not address investments of debt proceeds held by bond trustee that are governed by the provisions of debt agreements of the City, rather than the general provisions of the California Government Code or the City's investment policy. *Maximum *Maximum Investment Investment Types *Maximum Percentage of In One Authorized by State Law Maturity Portfolio Issuer U.S. Treasury Obligations 10 years None $30 million U.S. Agency Securities 3 years None 30 million Local Agency Bonds 10 years None 30 million California Local Agency Obligations 10 years 30% 30 million Commercial Paper 90 days 15% 5 million Certificates of Deposit 3 years 60% 250,000 Medium -Term Notes 3 years 10% 5 million Money Market Mutual Funds 60 days 20% 10% Local Agency Investment Fund (LAIF) N/A 30% 40 million Investment Agreements N/A N/A N/A Based on state law requirements or investment policy requirements, Disclosures Relatina to Interest Rate Risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the City manages its exposure to interest rate risk is by purchasing a combination of short term and long term investments and by timing cash flows from maturities so that a portion of the portfolio is maturing or coming close to maturity evenly over time as necessary to provide the cash flow and liquidity needed for operations. Information about the sensitivity of the fair values of the City's investments (including investments held by bond trustee) to market interest rate fluctuations is provided by the following table that shows the distribution of the City's investments by maturity: 48 276 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 3: Cash and Investments (Continued) Investment Type Certificates of Deposit Federal agency securities: Federal National Mortgage Association Federal Home Loan Bank Federal Farm Credit Bank Rabobank - money market funds State investment pool Held by bond trustee: Money market funds Total Disclosures Relating to Credit Risk Remaining Maturity (in Months) 6 Months Total or Less 1 to 3 Years 3 to 5 Years $ 1,429,922 $ 241,072 $ 718,394 $ 470,456 17,741,250 - 17,741,250 4,969,860 4,969,860 - 19,825,800 - 19,825,800 39,955,556 39,955,556 - 36,846,017 36,846,017 43,406,872 43,406,872 $ 164,175,277 $ 120,449,517 $ 25,514,054 $ 18,211,706 Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. The City's investment policy limits investments in commercial paper to those rated A -1 and P -1 or higher from Standard and Poor's (S &P) and money market mutual funds that are rated "AAA ". The quality of U.S. Treasury securities is not analyzed since they are not deemed to have credit risk. As of June 30, 2013, the City had investments with a variety of issuers, all of which were "investment grade" and were legal under state and municipal law. The City's investments in money market mutual funds were all rated "AAA ", federal agency securities were all rated AA +, and commercial paper were rated A -1 by S &P and Moody's. As of June 30, 2013, the City's investments in external investment pools were unrated. Concentration of Credit Risk The investment policy of the City contains no limitations on the amount that can be invested in any one issuer beyond that stipulated by the California Government Code, except for U.S. Agency Securities and Commercial Paper. As of June 30, 2013, the City had individual investments that represent 5% or more of total investments with Federal Farm Credit Bank and Federal National Mortgage Association. Custodial Credit Risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker - dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the City's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The California Government Code requires 49 277 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 3: Cash and Investments (Continued) that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. The City has money market accounts (MMA's) with Rabobank, N.A. These Accounts are the financial obligations of the bank, and are collateralized with government securities at 110% of the balance on deposit. As of June 30, 2013, the City's investments of $39,955,556 were collateralized in accordance with the California Government Code. Investment in State Investment Pool The City is a voluntary participant in the Local Agency Investment Fund (LAIF) that is regulated by the California Government Code under the oversight of the Treasurer of the State of California. The fair value of the City's investment in this pool is reported in the accompanying financial statements at amounts based upon the City's pro -rata share of the fair value provided by LAIF for the entire LAIF portfolio (in relations to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. GASB Statement No. 31 The City adopted GASB Statement No. 31, Accounting and Financial Reporting for Certain Investments and for External Investment Pools, as of July 1, 1997. GASB Statement No. 31 establishes fair value standards (e.g. mark to market) for investments in participating interest earning investment contracts, external investment pools, equity securities, option contracts, stock warrants and stock rights that have readily determinable fair values. Accordingly, the City reports its investments at fair value in the balance sheet. All investment income, including changes in the fair value of investments, is recognized as revenue in the operating statement. Note 4: Property Taxes Under California law, property taxes are assessed and collected by the counties up to 1% of assessed value, plus other increases approved by the voters. The property taxes are recorded initially in a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City of La Quinta accrues only those taxes that are received from the County within ninety days after year -end. Lien date January 1 Levy date July 1 Due dates November 1 and February 1 Collection dates December 10 and April 10 Note 5: Notes Receivable In September 1994, the Former Agency sold certain real property to LINC Housing for $2,112,847. The property was used to construct single - family homes and rental units to increase the City's supply of low and moderate income housing. The note bears interest at 6% per annum and is due in full on June 15, 2029. On February 1, 2012, this receivable was 50 278 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 5: Notes Receivable (Continued) transferred to the Housing Authority Project Area No. 1 which took over the housing function of the Former Agency upon dissolution. The balance at June 30, 2013, including matured, unpaid interest of $2,167,144 is $4,202,532. In February 2011, the Former Agency entered into Disposition and Development Agreement with Coral Mountain Partners L.P. ( "Coral Mountain ") to fund up to $29,000,000 for the construction of a low and moderate income apartment complex with an estimated completion date of the apartment complex of March 2014. The Former Agency's $29,000,000 loan is evidenced by a Promissory Note executed by Coral Mountain ( "Note "). Interest on the outstanding note amount will bear simple interest of 1 %. Principal and interest will be repaid on or before May 1St of each year from annual residual receipts as defined in the Note once the project is completed and may be repaid early if the property is refinanced, or if the property is transferred to another entity. On February 1, 2012 this receivable was transferred to the Housing Authority Project Area No. 2 which took over the housing function of the Former Agency upon dissolution. As of June 30, 2013, the outstanding principal portion on the Note is $29,000,000 and the outstanding interest portion is $224,854. Other notes receivable as of February 1, 2012, were transferred to the Housing Authority Project Area No. 1 which took over the housing function of the Former Agency upon dissolution that totaled $27,200 at June 30, 2013. Note 6: CJPIA Refund Balances Long -term Receivable Retrospective deposits and refunds are cost allocation adjustments to prior coverage periods. Some claims take many years to resolve and over time their estimated value changes. The retrospective adjustments are calculated annually and take into consideration all the changes in claim values that occurred during the most recent year. The formula is designed to adequately cover the cost of claims brought against members and to ensure the overall financial strength and security of the Authority. The formula was developed to be as equitable as possible by taking into consideration both risk exposure and claims experience of individual members. CJPIA has temporarily deferred the payment on retrospective deposits owed to the Authority by members. The payment deferral period extends until July 1, 2013, for the Liability program and July 1, 2015, for the Workers' Compensation program. Retrospective deposit payments are scheduled to resume on these dates. The October 2011 annual retrospective adjustment is included in these balances. The City at June 30, 2013, had a retrospective refund due to the City in the amount of $270,586. During the payment deferral period, members with a retrospective refund balance will receive a portion of the balance as a credit against other charges on the annual contribution invoice. For the 2012 -13 coverage year, the refund amount will be 25 %. The percentage to be refunded in future years will be set on an annual basis by the Executive Committee of CJPIA. Once the payment deferral period has concluded in each program, subsequent retrospective refund adjustments will be applied in full (100 %) as a credit on the annual contribution invoice. More information on the CJPIA retrospective balances can be found on the CJPIA website at CJPIA.org. 51 279 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 7: Capital Assets 18,890,564 18,890,564 2,347,302 4,242 21,233,624 Equipment and furniture Capital asset activity for governmental activities for the year ended June 30, 2013, is as follows: 1,269,664 1,269,664 91,074 - 1,360,738 Infrastructure 83,680,718 Beginning Adjusted - 89,964,440 Total Accumulated Ending Balance at Beginning Depreciation 105,527,404 Balance at 8,883,424 July 1, 2012 Adjustments * Balance Additions Deletions Transfers June 30, 2013 Governmental Activities: Being Depreciated, Net 164,661,627 164,661,627 (8,645,018) 79,763 Capital assets, not being depreciated: Governmental Activities Land $ 69,628,685 $ $ 69,628,685 $ - $ 19,313 $ $ 69,609,372 Right of way 284,904,621 284,904,621 24,173 - 284,928,794 Construction -in- progress 15,193,546 (3,908,944) 11,284,602 7,992,773 - (681,555) 18,595,820 Total Capital Assets, Not Being Depreciated 369,726,852 (3,908,944) 365,817,908 8,016,946 19,313 (681,555) 373,133,986 Capital assets, being depreciated: Buildings and improvements 69,147,713 69,147,713 - 84,005 69,063,708 Equipment and furniture 2,298,592 2,298,592 95,648 104,054 2,290,186 Vehicles 1,598,538 1,598,538 - - 1,598,538 Infrastructure 197,144,188 197,144,188 142,758 - 681,555 197, 968, 501 Total Capital Assets, Being Depreciated 270,189,031 270,189,031 238,406 188,059 681,555 270,920,933 Less accumulated depreciation Buildings and improvements 18,890,564 18,890,564 2,347,302 4,242 21,233,624 Equipment and furniture 1,686,458 1,686,458 161,326 104,054 1,743,730 Vehicles 1,269,664 1,269,664 91,074 - 1,360,738 Infrastructure 83,680,718 83,680,718 6,283,722 - 89,964,440 Total Accumulated Depreciation 105,527,404 105,527,404 8,883,424 108,296 - 114,302,532 Total Capital Assets, Being Depreciated, Net 164,661,627 164,661,627 (8,645,018) 79,763 681,555 156,618,401 Governmental Activities Capital Assets, Net $ 534,388,479 (3,908,944) 530,479,535 $ (628,072) $ 99,076 $ - $ 529,752,387 * See Note 18 for information on adjustment. Depreciation expense was charged to the following functions in the Statement of Activities: General government $ 116,080 Public safety 1,148,394 Community services 611,890 Public works 7,007,060 Total governmental activities $ 8,883,424 52 280 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 7: Capital Assets (Continued) Capital asset activity for business -type activities for the year ended June 30, 2013, is as follows: Business -Type Activities: Capital assets, not being depreciated: Land Total Capital Assets, Not Being Depreciated Capital assets, being depreciated: Buildings and improvements Equipment and furniture Vehicles Software Total Capital Assets, Being Depreciated Less accumulated depreciation: Buildings and improvements Equipment and furniture Vehicles Software Total Accumulated Depreciation Total Capital Assets, Being Depreciated, Net Governmental Activities Capital Assets, Net Beginning Balance at July 1, 2012 $ 36,840,832 $ 36,840,832 6,636,465 2,073,478 20,348 20,255 8,750,546 1,741,753 1,534,256 20,347 20,255 Additions Ending Balance at June 30, 2013 - $ 36,840,832 - 36,840,832 - 6,636,465 - 2,073,478 - 20,348 - 20,255 - 8,750,546 234,555 1,976,308 255,032 1,789,288 1 20,348 - 20,255 3,316,611 489,588 3,806,199 5,433,935 (489,588) 4,944,347 $ 42,274,767 $ (489,588) $ 41,785,179 Depreciation expense was charged to the following function in the Statement of Activities: Golf Course $ 489,588 53 fl:1i1 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 8: Changes in Long -Term Liabilities - Governmental Activities a. Changes in Long -Term Debt The following is a summary of changes in governmental long -term liabilities of the City for the fiscal year ended June 30, 2013: b. A description of individual issues of debt (excluding defeased bonds) outstanding as of June 30, 2013, is as follows: Copier Lease Payable In June 2008, the City entered into a 5 -year lease agreement for photocopiers for $182,094 maturing in monthly increments ranging from $2,682 to $3,417, with interest payable monthly at 4.93 %. This lease agreement qualifies as a capital lease for accounting purposes and therefore, has been recorded at the present value of the future minimum lease payments at the inception date. This was the last year of the lease and the balance was paid in June 2013. The City immediately entered into a new 5 -year lease agreement for photocopiers for $71,045 maturing in monthly increments of $1,456, with interest payable monthly at 8.47 %. This new lease agreement qualifies as a capital lease for accounting purposes and therefore, has been recorded at the present value of the future minimum lease payments at the inception date. The minimum future lease obligations and the net present value of the lease payments as of June 30, 2013, are as follows: Year Ending Transfers from Total 2014 $ 17,477 2015 17,477 Balance at the Successor 2017 17,477 Balance at June Due within July 1, 2012 Agency Additions Deletions 30, 2013 one year City: Compensated absences payable $ 941,954 $ $ 702,482 $ 900,429 $ 744,007 $ 711,011 Copier Lease Payable 40,088 71,045 40,088 71,045 11,918 OPEB Liability 459,644 116,408 16,461 559,591 - General liability retrospective deposit payable 41,298 - 41,298 - - RDA Project Area No. 2: Provident Loan - 1,473,612 32,516 1,441,096 35,340 US Department of Agriculture - 716,372 14,267 702,105 15,761 Financing Authority: Revenue bonds 3,895,000 - 470,000 3,425,000 495,000 Total $ 5,377,984 $ 2,189,984 $ 889,935 $ 1,515,059 $ 6,942,844 $ 1,269,030 b. A description of individual issues of debt (excluding defeased bonds) outstanding as of June 30, 2013, is as follows: Copier Lease Payable In June 2008, the City entered into a 5 -year lease agreement for photocopiers for $182,094 maturing in monthly increments ranging from $2,682 to $3,417, with interest payable monthly at 4.93 %. This lease agreement qualifies as a capital lease for accounting purposes and therefore, has been recorded at the present value of the future minimum lease payments at the inception date. This was the last year of the lease and the balance was paid in June 2013. The City immediately entered into a new 5 -year lease agreement for photocopiers for $71,045 maturing in monthly increments of $1,456, with interest payable monthly at 8.47 %. This new lease agreement qualifies as a capital lease for accounting purposes and therefore, has been recorded at the present value of the future minimum lease payments at the inception date. The minimum future lease obligations and the net present value of the lease payments as of June 30, 2013, are as follows: Year Ending June 30, Total 2014 $ 17,477 2015 17,477 2016 17,477 2017 17,477 2018 17.477 Total Payments 87,385 Less amount representing interest (16,340) Outstanding Principal $ 71,045 54 282 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 8: Changes in Long -Term Liabilities — Governmental Activities (Continued) 1996 Lease Revenue Refundina Bonds On November 15, 1996, the Authority issued $8,790,000 of 1996 Lease Revenue Refunding Bonds to defease the remaining 1991 Local Agency Revenue Bonds in the amount of $8,200,000 and to provide funds for construction of remaining improvements to the La Quinta Civic Center site. The bonds consist of $3,630,000 of serial bonds and $5,150,000 of term bonds. The serial bonds will accrue interest at rates between 3.70% and 5.30% and principal amounts mature between October 1, 1997 and October 1, 2008, in amounts ranging from $285,000 to $380,000. The term bonds accrue interest at a rate of 5.55% and mature on October 1, 2018. A surety agreement has been purchased to satisfy the bond reserve requirement. There are certain limitations regarding the issuance of parity debt as further described in the official statement. The amount of principal outstanding at June 30, 2013, is $ 3,425,000. On May 10, 2013, Standard and Poor's Ratings Services ("W") raised its financial strength rating on NPFGC to `A' from `BBB.' On May 21, 2013, Moody's Investors Service raised its financial strength rating on NPFGC to `Baal' from `Baa2.' The minimum annual requirements to amortize the bond payable as of June 30, 2013, are as follows: CJPIA Retrospective Deposit Liabilit Retrospective deposits and refunds are cost allocation adjustments to prior coverage periods. Some claims take many years to resolve and over time their estimated value changes. The retrospective adjustments are calculated annually and take into consideration all the changes in claim values that occurred during the most recent year. The formula is designed to adequately cover the cost of claims brought against members and to ensure the overall financial strength and security of the Authority. The formula was developed to be as equitable as possible by taking into consideration both risk exposure and claims experience of individual members. CJPIA has taken the amount owed to the Authority by the City as an offset to the CJPIA General Liability cumulative refund due to the City by the Authority. More 55 283 Principal Interest 2014 $ 495,000 $ 176,351 2015 525,000 148,046 2016 555,000 118,076 2017 585,000 86,441 2018 615,000 53,141 2019 -2023 650,000 18,038 Totals $ 3,425,000 $ 600,093 CJPIA Retrospective Deposit Liabilit Retrospective deposits and refunds are cost allocation adjustments to prior coverage periods. Some claims take many years to resolve and over time their estimated value changes. The retrospective adjustments are calculated annually and take into consideration all the changes in claim values that occurred during the most recent year. The formula is designed to adequately cover the cost of claims brought against members and to ensure the overall financial strength and security of the Authority. The formula was developed to be as equitable as possible by taking into consideration both risk exposure and claims experience of individual members. CJPIA has taken the amount owed to the Authority by the City as an offset to the CJPIA General Liability cumulative refund due to the City by the Authority. More 55 283 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 8: Changes in Long -Term Liabilities — Governmental Activities (Continued) information on the CJPIA retrospective balances can be found on the CJPIA website at CJPIA.org. At June 30, 2013, there was no retrospective amount. Loans Washington Street Apartments In October 2008, the former redevelopment agency acquired the Washington Street Apartments for cash and the assumption of the following debt: Provident Bank Loan This loan was originally entered into with the previous owner of the Washington Street Apartments and Provident Bank for $1,696,000 in August 2001 at an 8.36% interest rate. The loan is amortized on a thirty year basis with the outstanding balance due in twenty years or August 2021. The outstanding principal balance in October 2008 when the property was acquired by the former redevelopment agency was $1,572,031. The loan is secured by a deed of trust on the property and is senior to the United States Department of Agriculture (USDA) loan which is also secured by a deed of trust on the property. Repayment of the monthly loan amount of $12,873 is made from tenant rent receipts. The source for the final principal payment due in August 2021 of $1,050,109 will be determined at a future date. The principal balance of this loan at June 30, 2013, is $1,441,096. The minimum annual requirements to amortize the loan payable as of June 30, 2013, are as follows: Totals $ 1,441,096 $ 865,073 United States Department of Aariculture (USDA) Rural Development Promissor Note This promissory note was originally entered into with the previous owner of the Washington Street Apartments and USDA — Rural Development for $1,500,000 in November 1980 at a 10.00% interest rate. The note is amortized on a fifty year basis with the outstanding balance due in October 2030. The outstanding principal balance, in October 2008, when the property was acquired by the former redevelopment agency was $760,721. The loan is secured by a deed of trust on the property and is subordinated to the Provident loan which is also secured by a deed of trust on the property. Repayment of the monthly loan amount of $7,107 is made from tenant rent receipts and a rental subsidy from the USDA. Rural Development has agreed to a 9% interest rate subsidy on the Promissory Note as long as the Apartment renters meet certain program eligibility requirements. The principal balance of this note at June 30, 2013, is $702,105. 56 284 Principal Interest 2014 $ 35,340 $ 119,114 2015 38,411 116,064 2016 41,748 112,726 2017 45,375 109,099 2018 49,317 105,157 2019 -2022 1,230,905 302,913 Totals $ 1,441,096 $ 865,073 United States Department of Aariculture (USDA) Rural Development Promissor Note This promissory note was originally entered into with the previous owner of the Washington Street Apartments and USDA — Rural Development for $1,500,000 in November 1980 at a 10.00% interest rate. The note is amortized on a fifty year basis with the outstanding balance due in October 2030. The outstanding principal balance, in October 2008, when the property was acquired by the former redevelopment agency was $760,721. The loan is secured by a deed of trust on the property and is subordinated to the Provident loan which is also secured by a deed of trust on the property. Repayment of the monthly loan amount of $7,107 is made from tenant rent receipts and a rental subsidy from the USDA. Rural Development has agreed to a 9% interest rate subsidy on the Promissory Note as long as the Apartment renters meet certain program eligibility requirements. The principal balance of this note at June 30, 2013, is $702,105. 56 284 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 8: Changes in Long -Term Liabilities — Governmental Activities (Continued) Principal Interest 2014 $ 15,761 $ 69,520 2015 17,412 67,870 2016 19,235 66,047 2017 21,249 64,033 2018 23,474 61,807 2019 -2023 159,812 266,597 2024 -2028 262,940 163,469 2029 -2032 182,222 23,684 Totals $ 702,105 $ 783,027 Compensated absences Compensated absences are described in note 1. The liability is typically liquidated by the general fund. Other Post - Employment Benefits (OPEB) OPEB are described in note 15. The liability is typically liquidated by the general fund. Note 9: Changes in Long -Term Liabilities — Business -type Activities Changes in business -type long -term liabilities for the year ended June 30, 2013, were as follows: Balance at Balance at Due within July 1, 2012 Deletions June 30, 2013 one year Golf Course: Capital leases payable $ 169,084 $ 125,348 $ 43,736 $ 43,736 The City of La Quinta entered into several capital lease agreements for the operation of the Silver Rock Golf Resort. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value of their future minimum lease payments as of the inception date. Obligations under capital leases are as follows: 57 285 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 9: Changes in Long -Term Liabilities — Business -type Activities (Continued) Wells Fargo Financial Leasing, Inc. The present value of the minimum lease payments on golf carts was capitalized using an incremental borrowing rate of 6.90% at the inception of the lease. The lease is payable in 33 monthly installments of $11,166 which began February 1, 2011. $ 43,736 Total capital leases payable as of June 30, 2013 $ 43,736 The following schedule summarizes the debt to maturity payments for capital leases: Year Ending June 30, Total 2014 $ 44,366 Total Payments 44,366 Less Amount Representing Interest (630) Outstanding Principal $ 43,736 Note 10: Debt Without Governmental Commitment The City of La Quinta sold Improvement Bonds issued pursuant to the California State Improvement Act of 1915. The Bonds are payable from the annual installments collected on the regular property tax bills sent to owners of property having unpaid assessments levied against land benefited by the projects. The bonds are neither general obligations of the City nor any other political subdivision and the full faith and credit of the City is not pledged for repayment thereof, therefore, they are not included in the long -term liabilities in the accompanying financial statements. The City is not liable for repayment of the debt, but is only acting as agent for the property owners in collecting the assessments and forwarding the collections to bondholders. The following is a summary of Improvement Bonds outstanding at June 30, 2013. Amount Outstanding at Proceeds Maturity Date Interest Rate June 30, 2013 Assessment District No. 97 -1 $ 705,262 9/2/2018 4.10% - 5.60% $ 240,000 Assessment District No. 2001 -1 2,285,000 9/2/2015 5.00% - 6.60% 325,000 Note 11: Interfund Receivables and Payables The composition of current interfund receivable and payable as of June 30, 2013, are as follows: Due to Other Pi inrlc Non -Major Governmental Total Due From Other Funds General Fund $ 26,866 $ 26,866 Total: $ 26,866 $ 26,866 58 286 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 11: Interfund Receivables and Payables (Continued) The interfund balances were made to cover negative cash balances and other temporary loans at June 30, 2013. The composition of non - current interfund receivable and payable as of June 30, 2013, are as follows: Advances From Other Funds Non -Major Civic Center Governmental Golf Course TOTAL Advances to Other Funds General Fund $ 7,310,447 $ 2,875,703 $ 5,323,541 $ 15,509,691 a) In September 2006, an advance up to $9,615,094 for the City Hall expansion from the General Fund to the Civic Center Developer Impact Fee Fund was approved. As of June 30, 2013, the Civic Center expansion was completed and the amount of the advance was $7,310,447 outstanding. The advance accrues interest that would have been earned by the Local Agency Investment Fund. b) As of June 30, 2013, the General Fund has advanced to the Golf Course fund $5,323,541. The advances accrue interest at the City's investment pool rate and are to be repaid by the golf course out of future profits. c) In October 2009, an advance up to $2,033,687 for the Phase 1 of the Corporate Yard from the General Fund to the Street and Park Maintenance Facility Funds was approved. As of June 30, 2013, the amount of the outstanding advance was $2,009,184. The advance accrues interest at the earnings rate of the City's investment pool fund. d) In February 2003, the Redevelopment Agency Capital Projects PA No. 2 Fund advanced $1,350,131 to the Fire Facility Fund to provide funding for development of the City's north Fire Station. On March 1, 2012 the outstanding advance of $925,192 was transferred from the Redevelopment Agency to the General Fund with the Redevelopment Agency receiving $925,192 in cash for the outstanding balance. The advance accrues interest equal to the earnings rate of the City's Investment Pool Funds. As of June 30, 2013, the remaining balance of the advance was $866,519. Note 12: Interfund Transfers Transfers Out 59 287 Housing Non -Major General Fund Authority PA 2 Governmental Total Transfers In General Fund $ - $ - $ 75,951 $ 75,951 Capital Improvement 698,884 24,972,905 4,087,645 29,759,434 Non -Major Governmental 2,000 - 3,668 5,668 Total: $ 700,884 $ 24,972,905 $ 4,167,264 $ 29,841,053 59 287 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 12: Interfund Transfers (Continued) a) $75,951 was transferred to the General Fund from various non -major funds to fund various program expenses within the City related to operations and grant funded activities. b) $698,884 was transferred from the General Fund to the Capital Improvement Fund to transfer various capital projects and sales tax rebate agreements. c) $24,972,905 was transferred to the Capital Improvement Fund from the Housing Authority PA No. 2 Fund to fund various capital projects within the project area of the former redevelopment agency. d) $4,087,645 was transferred to Capital Improvement Fund from various non -major funds to fund various capital projects within the City. e) A combined $5,668 was transferred to various non -major funds from the General Fund, Capital Improvement, and other non -major funds to support various administrative operations, capital project, and debt service expenses within the City. IV. OTHER INFORMATION Note 13: Defined Benefit Pension Plan Plan Description The City of La Quinta contributes to the California Public Employees Retirement System (PERS), a cost sharing multiple - employer public employee defined benefit pension plan. PERS provides retirement and disability benefits, annual cost -of- living adjustments and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Benefit provisions and all other requirements are established by State statute and City ordinance. Copies of PERS' annual financial report may be obtained from their executive office: 400 P Street, Sacramento, CA 95814. Funding Policy Participants are required to contribute 8% of their annual covered salary. The City makes the contributions required of City employees on their behalf and for their account. The City is required to contribute at an actuarially determined rate; the current rate is 13.914% of annual covered payroll. The contribution requirements of plan members and the City are established and may be amended by PERS. The contribution requirement of plan member and the City are established and may be amended by CalPERS. Contributions For the year ended June 30, 2013, the City's contribution of $869,462 was equal to the City's required and actual contribution. Contributions are made from the General Fund, Golf Course Fund and Information Technology Fund. The required contribution was determined as part of the June 30, 2010, actuarial valuation using the entry age normal actuarial cost method. The actuarial assumptions included (a) 7.75% investment rate of return (net of administrative expenses) and (b) projected annual salary increases that range from 3.55% to 14.45% depending on age, service, and type of employment. Both (a) and (b) include inflation component of 3 %. The actuarial value of PERS assets was determined using techniques 60 288 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 13: Defined Benefit Pension Plan (Continued) that smooth the effects of short -term volatility in the market value of investments over a three - year period. PIERS unfunded actuarial accrued liability (or surplus) is being amortized as a level percentage of projected payroll on a closed basis. The remaining amortization period at June 30, 2013, was 18 years. Note 14: Defined Contribution Plans Plan Description The Supplemental Pension Savings Plan is a defined contribution pension plan established by the City to provide retirement excess benefits to general employees of the City. At June 30, 2013, there was one plan member. There are no required contributions by plan members. During the 2012/13 fiscal year the City made no contributions to fund the Supplemental Pension Savings Plan. Note 15: Post - Employment Health Benefits Plan Description The City of La Quinta provides other postemployment benefits (OPEB) through a single - employer defined benefit healthcare plan by contributing on behalf of all eligible retirees' $112 /month for calendar 2012 and $115 /month for calendar 2013, increased in all future years according to the rate of medical inflation. These benefits are provided per contract between the City and the employee associations. A separate financial report is not available for the plan. Funding Policy The contribution requirements of plan members and the City are established and may be amended by the City, City Council and /or the employee association. Currently, contributions are not required from plan members. A contribution was made during 2012 -2013 fiscal year for $16,461. 61 289 Three -Year Trend Information for PERS Required Percentage Fiscal Year Contribution Contributed 6/30/2011 $ 801,171 100% 6/30/2012 906,917 100% 6/30/2013 869,462 100% Note 14: Defined Contribution Plans Plan Description The Supplemental Pension Savings Plan is a defined contribution pension plan established by the City to provide retirement excess benefits to general employees of the City. At June 30, 2013, there was one plan member. There are no required contributions by plan members. During the 2012/13 fiscal year the City made no contributions to fund the Supplemental Pension Savings Plan. Note 15: Post - Employment Health Benefits Plan Description The City of La Quinta provides other postemployment benefits (OPEB) through a single - employer defined benefit healthcare plan by contributing on behalf of all eligible retirees' $112 /month for calendar 2012 and $115 /month for calendar 2013, increased in all future years according to the rate of medical inflation. These benefits are provided per contract between the City and the employee associations. A separate financial report is not available for the plan. Funding Policy The contribution requirements of plan members and the City are established and may be amended by the City, City Council and /or the employee association. Currently, contributions are not required from plan members. A contribution was made during 2012 -2013 fiscal year for $16,461. 61 289 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 15: Post - Employment Health Benefits (Continued) As a result, the City calculated and recorded a net OPEB obligation, representing the difference between the annual required contribution (ARC) and actual contributions, as presented below: Annual required contribution (ARC) $ 138,992 Interest on net OPEB obligation 4,596 Adjustment to ARC (27,180) Annual OPEB cost 116,408 Contributions made (16,461) (Decrease) increase in net OPEB obligation 99,947 Net OPEB obligation (asset) - beginning of year 459,644 Net OPEB obligation (asset) - end of year $ 559,591 The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan and the net OPEB obligation for 2012 -2013 and the two preceding years were as follows: Funded Status and Funding Progress Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the City are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress below presents multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. The information is as of the latest actuarial valuation information available. Actuarial Actual Percentage Actuarial Fiscal Annual Contribution of Annual Net OPEB Year OPEB (Net of OPEB Cost Obligation End Cost Adjustments) Contributed (Asset) 6/30/2011 $ 119,105 $ 4,260 3.58% $ 337,311 6/30/2012 128,493 6,160 4.79% 459,644 6/30/2013 116,408 16,461 14.14% 559,591 Funded Status and Funding Progress Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the City are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress below presents multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. The information is as of the latest actuarial valuation information available. 62 290 Actuarial Actuarial Actuarial Actuarial Percent of Type of Valuation Value of Accrued Accrued Funded Covered Covered Interest Valuation Date Assets Liability Liability Ratio Payroll Payroll Rate Actual 7/1/2008 $ - $ 590,676 $ 590,676 0.0% $ 7,821,474 7.6% 5.00% Actual 7/1/2011 - 428,328 428,328 0.0% 7,459,445 5.7% 5.00% 62 290 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 15: Post - Employment Health Benefits (Continued) Actuarial Methods and Assumptions Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and the plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The required contribution was determined as part of the July 1, 2011, actuarial valuation using the entry age actuarial cost method. The actuarial assumptions included a 5.0% investment rate of return, projected salary increases ranging from 5.0% to 8.0 %, a 4.0% per year cost -of- living adjustments. Both include an inflation component of 4 %. The actuarial value of assets is set equal to the reported market value of assets. The UAAL is being amortized as a level dollar on an open basis. The remaining amortization period at June 30, 2013, was twenty -six years. The number of active participants is 12. Note 16: Self Insurance The City of La Quinta is a member of the CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Authority). The Authority is composed of 122 California public entities and is organized under a joint powers agreement pursuant to California Government Code §6500 et seq. The purpose of the Authority is to arrange and administer programs for the pooling of self- insured losses, to purchase excess insurance or reinsurance, and to arrange for group purchased insurance for property and other lines of coverage. The California JPIA began covering claims of its members in 1978. Each member government has an elected official as its representative on the Board of Directors. The Board operates through a nine - member Executive Committee. General Liability In the liability program claims are pooled separately between police and non - police exposures. (1) The payroll of each member is evaluated relative to the payroll of other members. A variable credibility factor is determined for each member, which establishes the weight applied to payroll and the weight applied to losses within the formula. (2) The first layer of losses includes incurred costs up to $30,000 for each occurrence and is evaluated as a percentage of the pool's total incurred costs within the first layer. (3) The second layer of losses includes incurred costs from $30,000 to $750,000 for each occurrence and is evaluated as a percentage of the pool's total incurred costs within the second layer. (4) Incurred costs in excess of $750,000 up to the reinsurance attachment point of $5 million are distributed based on the outcome of cost allocation within the first and second loss layers. (5) Costs of covered claims from $5 million to $10 million are paid under a reinsurance contract subject to a $2.5 million annual aggregate deductible. The $2.5 million annual aggregate deductible is fully covered under a separate policy; as such no portion of it is retained by the Authority. Costs of covered claims from $10 million to $15 million are paid under two reinsurance contracts subject to a combined $3 million annual aggregate deductible. The $3.0 million annual aggregate deductible is fully retained by the Authority. (6) Costs of covered claims from $15 million up to $50 million are covered through excess insurance policies. The overall coverage limit for each member including all layers of coverage is $50 million per occurrence. 63 291 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 16: Self Insurance (Continued) Costs of covered claims for subsidence losses are paid by reinsurance and excess insurance with a pooled sub -limit of $25 million per occurrence. This $25 million subsidence sub -limit is composed of (a) $5 million retained within the pool's SIR, (b) $10 million in reinsurance and (c) $10 million in excess insurance. The excess insurance layer has a $10 million annual aggregate. Workers Compensation In the workers' compensation program claims are pooled separately between public safety (police and fire) and non - public safety exposures. (1) The payroll of each member is evaluated relative to the payroll of other members. A variable credibility factor is determined for each member, which establishes the weight applied to payroll and the weight applied to losses within the formula. (2) The first layer of losses includes incurred costs up to $50,000 for each occurrence and is evaluated as a percentage of the pool's total incurred costs within the first layer. (3) The second layer of losses includes incurred costs from $50,000 to $100,000 for each occurrence and is evaluated as a percentage of the pool's total incurred costs within the second layer. (4) Incurred costs in excess $100,000 up to the reinsurance attachment point of $2 million are distributed based on the outcome of cost allocation within the first and second loss layers. (5) Costs of covered claims from $2 million up to statutory limits are paid under a reinsurance policy. Protection is provided per statutory liability under California Workers' Compensation Law. Employer's Liability losses are pooled among members to $2 million. Coverage from $2 million to $5 million is purchased as part of a reinsurance policy, and Employer's Liability losses from $5 million to $10 million are pooled among members. During the past three fiscal years, none of the above programs of protection experienced settlements or judgments that exceeded pooled or insured coverage. There were also no significant reductions in pooled or insured liability coverage in 2012 -2013. Additional Coverage In addition to coverage with the Authority, the City also carries additional coverage for earthquake & flood and real and personal property with Pacific Insurance Co. Coverage is $5,000,000 with a 10% deductible subject to a minimum of $25,000. The total insured value of real and personal property is $20,000,000. An excess earthquake & flood and real and personal property policy is held with Endurance American Specialty Insurance Company. Coverage is $2,500,000 in excess of the $5,000,000 covered by the primary policy. Employee dishonesty, forgery and computer fraud insurance is held with Hartford Insurance Company. Coverage is $1,000,000 with a $5,000 deductible. All risk property insurance, including auto physical damage is held with Lexington Insurance Company. Coverage is up to $10,000,000 per occurrence with various sublimits depending on the property. The total insured value of real and personal property is $65,426,900. During the past three fiscal years none of the above programs of protection have had settlements or judgments that exceed pooled or insured coverage. There have been no significant reductions in pooled or insured liability coverage from coverage in the prior year. 64 292 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 17: Commitments and Contingencies The following material construction commitments existed at June 30, 2013: Project Name Adams Street Bridge Improvements Highway 111 at Washington Street Note 18: Net Position and Fund Balances Fund Balance Commitments Expenditures to date as of Remaining Contract Amount June 30, 2013 Commitments $ 8,287,990 $ 5,246,415 $ 3,041,575 730,136 - 730,136 The City has the following committed fund balance shown on the balance sheet: Committed to emergency reserve - the City established the amount of 35% of the Fiscal Year 2012 -2013 budget plus $4,000,000 which totals $16,034,995 in the General Fund for the year ended June 30, 2013. The funds would be drawn upon pursuant to the Municipal Code Section 2.20 which defines an emergency or disaster to mean the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this city caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, earthquake or other conditions, including conditions resulting from war or imminent threat of war but other than conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, regular personnel, equipment and facilities of the city and which may require the combined forces of other political jurisdictions to combat. Committed to post retirement health benefits - the City has committed a portion of fund balance for the payment in future years of their Post retirement health benefits. For the year ended June 30, 2013, the City has committed $1,523,401 for this purpose. These committed amounts have been approved by Council based on certain percentages and will be used only in the event of Council approval. Additionally, the City has included the following amounts in the unassigned fund balance amount shown on the balance sheet: Cash Flow Reserve - the City established the amount of 8.25% of the Fiscal Year 2012 -2013 budget which totals $2,836,820 in the General Fund for the year ended June 30, 2013. Restatements Net Position in the government -wide statements have been restated by $3,908,944 to correct the amount of capitalized expenditures relating to the Coral Mountain Project in the prior years. 65 293 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 19: Golf Course Management Agreement The City entered into an agreement with Landmark Golf Management LLC (operator) to manage the golf operations at the city -owned SilverRock Golf Course. The Agreement entered into on April 6, 2004, sets forth a five year term commencing upon the completion of the golf course. On January 14, 2005, the golf course was deemed to be complete and management was turned over to the operator. The contract provides that the operator will manage the day to day operations, hire employees, provide golf pro shop and food services, manage all marketing and promotional activities, prepare the annual budget report for Council consideration, and manage accounting and payroll functions. In addition to the annual payment for management services, the City has advanced the operator $250,000 to pay for golf course expenses. Twice a month the operator submits a request for reimbursement to the City to replenish the City's advance. In addition, the agreement sets forth the establishment of a capital reserve fund of 2% of green fees. For the fiscal year ending June 30, 2013, the Golf Course had an operating loss before contributions and transfers of $368,952. Note 20: Reimbursement Agreements The City entered into a transient occupancy tax (TOT) revenue reimbursement agreement on August 31, 2006, with Village Resort LLC, the owner of an Embassy Suites Hotel. The hotel owner is required to remit on a monthly basis any TOT collected to the City, thirty days after each month. Under terms of the agreement, the City shall make quarterly payments of 40% of any TOT generated from the Hotel in an amount not to exceed $1,000,000 over a five year period. The agreement terminates when either the $1,000,000 limit is reached or in 5 years whichever comes first. On January 17, 2012, the City amended the agreement to extend the termination date by an additional one year period, subject to the $1,000,000 maximum reimbursement. In addition, the hotel may not assign or transfer this agreement without the City's prior written consent, which it may withhold at its discretion. The hotel opened in November 2006. As of June 30, 2013, the City made $1,000,000 in reimbursement payments to the owner leaving no outstanding balance. The City entered into a sales tax sharing agreement on January 30, 2006, with Costco Wholesale Corporation. Under the terms of the agreement the City shall make quarterly payments of 40% of any sales tax generated from Costco in an amount not to exceed $4,000,000 over a ten year period. Due to the reporting of sales tax information by the State Board of Equalization to the City, the reimbursement payments by the City will lag by one quarter. The agreement terminates when either the $4,000,000 limit is reached or in 10 years whichever comes first. The Costco business opened in November 2006. As of June 30, 2013, the City made $2,118,783 in reimbursement payments to the owner leaving an outstanding balance of $1,881,217. 66 294 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 21: Successor Agency Trust for Assets of Former Redevelopment Agency On December 29, 2011, the California Supreme Court upheld Assembly Bill 1X 26 ( "the Bill ") that provides for the dissolution of all redevelopment agencies in the State of California. This action impacted the reporting entity of the City of La Quinta that previously had reported a redevelopment agency within the reporting entity of the City as a blended component unit. The Bill provides that upon dissolution of a redevelopment agency, either the city or another unit of local government will agree to serve as the "successor agency" to hold the assets until they are distributed to other units of state and local government. On January 3, 2011, the City Council elected to become the Successor Agency for the former redevelopment agency in accordance with the Bill as part of City resolution number 2012 -002. After enactment of the law, which occurred on June 28, 2011, redevelopment agencies in the State of California cannot enter into new projects, obligations or commitments. Subject to the control of a newly established oversight board, remaining assets can only be used to pay enforceable obligations in existence at the date of dissolution (including the completion of any unfinished projects that were subject to legally enforceable contractual commitments). In future fiscal years, successor agencies will only be allocated revenue in the amount that is necessary to pay the estimated annual installment payments on enforceable obligations of the former redevelopment agency until all enforceable obligations of the prior redevelopment agency have been paid in full and all assets have been liquidated. In accordance with the timeline set forth in the Bill (as modified by the California Supreme Court on December 29, 2011) all redevelopment agencies in the State of California were dissolved and ceased to operate as a legal entity as of February 1, 2012. The Successor Agency to the former Redevelopment Agency is reported as a fiduciary fund (private purpose trust fund). a. Cash and investments Cash and investments reported in the accompanying financial statements consisted of the following: Cash and investments pooled with the City $ 59,723,121 Cash and investments with fiscal agent 43,406,872 $ 103,129,993 b. Loans Receivable Owner Participation Agreement — Garff Properties, LLC In July 2010, the former redevelopment agency entered into an Owner Participation Agreement (OPA) with an Garff Properties -La Quinta, LLC ( "Garff ") that provides for the Former Agency to provide a rehabilitation loan to Garff of up to $2,300,000 for the construction of a new auto dealership facility and rehabilitation of an existing dealership facility. In connection with the OPA, Garff has executed a promissory note which is secured by a deed of trust, and an operating covenant. The loan will be repaid by crediting future sales and property tax increment taxes generated on the site until the cumulative taxes collected equals the loan amount. At that time, the note will be cancelled and the operating covenant will terminate. If, after ten years of operation, a shortfall exists between the revenues collected and the outstanding loan amount, the note will be cancelled and the operating covenant will terminate. Further, if at any time 67 295 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 21: Successor Agency Trust for Assets of Former Redevelopment Agency (Continued) through no fault of the dealership certain future events outside of the dealership control occur the note will be cancelled and the operating covenant will terminate. The balance at June 30, 2013, is $2,063,562. Owner Participation Agreement — Torre Nissan In June 2011, the former redevelopment agency entered into an Owner Participation Agreement (OPA) with an autodealer, Mega Dealer, LLC ( "Torre Nissan ") that provides for the Agency to provide a rehabilitation loan to Torre Nissan of up to $1,500,000 for the remodeling of the existing dealership and an expansion of the dealership facility to accommodate a new line of electric and commercial vehicles. The new expansion will also include service and parts sales facilitates. In connection with the OPA, Torre Nissan has executed a promissory note, which is secured by a subordinated deed of trust, and in operation of the term of the note Nissan Motor Company ceases to exist, the note will be cancelled and the operating covenant will terminate. At the end of the ten -year operating covenant, the operating covenant will terminate and the note will be cancelled, and any outstanding loan balance will be forgiven. As of June 30, 2013, construction was in progress and $1,499,999 of the $1,500,000 had been expanded leaving an available balance of $1. c. Due from other Governments La Quinta Communitv Park In July 2002, an advance of $4,167,912 was made from the former redevelopment agency to provide funding for the development of the publicly owned improvements to the La Quinta Community Park. The advance accrues interest at the earnings rate of the City's investment pool fund. As of June 30, 2013, the remaining balance of the advance for the La Quinta Community Park is $1,052,040. La Quinta Library In April 2005, another advance of $2,490,273 was made from the former redevelopment agency to provide funding for the construction of the public library. The advance accrues interest at the earnings rate of the City's investment pool fund. The remaining balance of this advance at June 30, 2013, is $1,841,056. Highway 111 Improvements In June 2012, an advance of $1,276.516 was made from the former redevelopment agency to the City of La Quinta's Transportation Development Fund to provide funding for the Highway 111 median public improvements. The advance accrues interest at 7 %. As of June 30, 2013, the remaining balance of the advance is $502,775. 68 296 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 21: Successor Agency Trust for Assets of Former Redevelopment Agency (Continued) d. Long -Term Debt A description of long -term debt outstanding (excluding defeased debt) of the Successor Agency as of June 30, 2013, follows: Balance at Transfers to the July 1, 2012 City _ Tax allocation bonds $ 134,810,000 $ - $ Provident Loan 1,473,612 (1,473,612) US Department of Agriculture 716,372 (716,372) City loans - - Revenue bonds 108,195,000 - Unamortized premiums /discounts (1,075,595) - Balance at Due within one Additions Deletions June 30, 2013 year - $ 3,940,000 $ 130,870,000 $ 3,695,000 41,378,966 - 41,378,966 - - 1,890,000 106,305,000 2,495,000 - (51,450) (1,024,145) - Total $ 244,119,389 $ (2,189,984) $ 41,378,966 $ 5,778,550 $ 277,529,821 $ 6,190,000 The loans were previously reported as enforcable obligations of the Successor Agency. The City determined that these were not enforcable obligations in the current year since the City was receiving federal funding to pay for the loan repayments. Tax Allocation Bonds As of June 30, 2013, the following issuances of Tax Allocation Bonds were outstanding: Series 1998, Project Area No. 1 Tax allocation refunding bonds, Series 1998, in the amount of $15,760,000 were issued by the Former Agency to refund the outstanding aggregate principal amount of the former redevelopment agency's Tax Allocation Bonds, Series 1991. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 1. Interest rates on the bonds range from 5.20% to 5.25% and are payable semi - annually on March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable solely from pledged tax increment revenues of Project Area No. 1. Term Bonds maturing September 1, 2028, are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2013, and on each September 1 thereafter, through September 1, 2028, at a price equal to the principal amount thereof plus accrued interest. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2013, is $ 15,760,000. 69 297 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 21: Successor Agency Trust for Assets of Former Redevelopment Agency (Continued) The minimum annual requirements to amortize the bond payable as of June 30, 2013, are as follows: Totals $ 15,760,000 $ 7,427,680 Series 1998, Project Area No. 2 Tax allocation refunding bonds, Series 1998, in the amount of $6,750,000 were issued by the former redevelopment agency to refund the outstanding aggregate principal amount of the Former Agency's Tax Allocation Bonds, Series 1992. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 2. Interest rates on the bonds range from 3.75% to 5.28% and are payable semi - annually on March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable solely from pledged tax increment revenues of Project Area No. 2. Term Bonds maturing September 1, 2028 and September 1, 2033, are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2009 and September 1, 2019, respectively, and on each September 1 thereafter at a equal to the principal amount thereof plus accrued interest. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2013, is $5,285,000. The minimum annual requirements to amortize the bond payable as of June 30, 2013, are as follows: Principal Interest 2014 $ 655,000 $ 802,490 2015 690,000 767,520 2016 725,000 730,730 2017 765,000 691,990 2018 800,000 651,300 2019 -2023 4,690,000 2,567,500 2024 -2028 6,035,000 1,179,750 2029 -2032 1,400,000 36,400 Totals $ 15,760,000 $ 7,427,680 Series 1998, Project Area No. 2 Tax allocation refunding bonds, Series 1998, in the amount of $6,750,000 were issued by the former redevelopment agency to refund the outstanding aggregate principal amount of the Former Agency's Tax Allocation Bonds, Series 1992. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 2. Interest rates on the bonds range from 3.75% to 5.28% and are payable semi - annually on March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable solely from pledged tax increment revenues of Project Area No. 2. Term Bonds maturing September 1, 2028 and September 1, 2033, are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2009 and September 1, 2019, respectively, and on each September 1 thereafter at a equal to the principal amount thereof plus accrued interest. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2013, is $5,285,000. The minimum annual requirements to amortize the bond payable as of June 30, 2013, are as follows: Totals $ 5,285,000 $ 3,419,785 70 298 Principal Interest 2014 $ 145,000 $ 272,516 2015 150,000 264,956 2016 160,000 257,013 2017 170,000 248,556 2018 175,000 239,716 2019 -2023 1,030,000 1,047,784 2024 -2028 1,335,000 738,806 2029 -2033 1,720,000 339,938 2034 -2037 400,000 10,500 Totals $ 5,285,000 $ 3,419,785 70 298 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 21: Successor Agency Trust for Assets of Former Redevelopment Agency (Continued) Series 2001, Project Area No. 1 On August 15, 2001, the former redevelopment agency issued tax allocation bonds in the amount of $48,000,000 to finance capital projects benefiting the La Quinta Redevelopment Project Area No. 1. The 2001 tax allocation bonds were issued at a discount of $422,400 and issuance costs of $1,517,325. The bonds consist of $17,280,000 of term bonds that accrue interest at 5.00% and mature on September 1, 2021, and $30,720,000 of term bonds that accrue interest at 5.18% and mature on September 1, 2031. The interest and principal on the bonds are payable from pledged tax increment revenues. A portion of the proceeds were used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2013, is $48,000,000 with an unamortized discount of $314,588. The minimum annual requirements to amortize the bond payable as of June 30, 2013, are as follows: Totals $ 48,000,000 $ 26,743,656 Series 2002, Project Area No. 2 On June 12, 2002, the former redevelopment agency issued tax allocation bonds in the amount of $40,000,000 to finance capital projects benefiting the La Quinta redevelopment Project Area No. 1. The 2002 tax allocation bonds were issued at a discount of $360,000 and issuance costs of $1,250,096. The bonds consist of $6,355,000 of serial bonds and $33,645,000 of term bonds. Interest Rates on serial bonds range from 1.75% and 4.00% and are payable semi - annually on March 1 and September 1 of each year until maturity. Term bonds accrue interest at 5.00% and 5.125% and mature on September 1, 2022 and September 1, 2023. The interest and principal on the bonds are payable from pledged tax increment revenues. A portion of the proceeds were used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2013, is $33,645,000 with an unamortized discount of 280,007. 71 299 Principal Interest 2014 $ 1,565,000 $ 2,391,595 2015 1,645,000 2,311,345 2016 1,730,000 2,226,970 2017 1,815,000 2,138,345 2018 1,905,000 2,045,345 2019 -2023 11,050,000 8,659,885 2024 -2028 14,145,000 5,482,373 2029 -2032 14,145,000 1,487,798 Totals $ 48,000,000 $ 26,743,656 Series 2002, Project Area No. 2 On June 12, 2002, the former redevelopment agency issued tax allocation bonds in the amount of $40,000,000 to finance capital projects benefiting the La Quinta redevelopment Project Area No. 1. The 2002 tax allocation bonds were issued at a discount of $360,000 and issuance costs of $1,250,096. The bonds consist of $6,355,000 of serial bonds and $33,645,000 of term bonds. Interest Rates on serial bonds range from 1.75% and 4.00% and are payable semi - annually on March 1 and September 1 of each year until maturity. Term bonds accrue interest at 5.00% and 5.125% and mature on September 1, 2022 and September 1, 2023. The interest and principal on the bonds are payable from pledged tax increment revenues. A portion of the proceeds were used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2013, is $33,645,000 with an unamortized discount of 280,007. 71 299 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 21: Successor Agency Trust for Assets of Former Redevelopment Agency (Continued) The minimum annual requirements to amortize the bond payable as of June 30, 2013, are as follows: Totals $ 33,645,000 $ 23,692,395 Series 2003, Project Area No. 1 On September 1, 2003, the former redevelopment agency issued tax allocation bonds in the amount of $26,400,000 to finance capital projects benefiting the La Quinta Redevelopment Project Area No. 1. The 2003 tax allocation bonds were issued at a discount of $277,200 and issuance costs of $629,191. Interest is payable semi - annually on March 1 and September 1 of each year, commencing March 1, 2004. Interest payments range from 4.24% to 6.44% per annum. The interest and principal on the bonds are payable from pledged tax increment revenues. Term bonds maturing on September 1, 2013 through September 1, 2032, are subject to mandatory redemption from minimum sinking fund payments, in part by lot, on September 1, 2004, September 1, 2014, and September 1, 2024, respectively, and on each September 1 thereafter at a redemption price equal to the principal amount thereof plus accrued interest to the redemption date. The principal balance of outstanding bonds at June 30, 2013, is $22,215,000 with an unamortized discount of $183,871. The minimum annual requirements to amortize the bond payable as of June 30, 2013, are as follows: Principal Interest 2014 $ 705,000 $ 1,695,656 2015 735,000 1,659,656 2016 770,000 1,622,031 2017 810,000 1,582,531 2018 855,000 1,540,906 2019 -2023 4,945,000 7,003,781 2024 -2028 6,330,000 5,583,175 2029 -2033 18,495,000 3,004,659 Totals $ 33,645,000 $ 23,692,395 Series 2003, Project Area No. 1 On September 1, 2003, the former redevelopment agency issued tax allocation bonds in the amount of $26,400,000 to finance capital projects benefiting the La Quinta Redevelopment Project Area No. 1. The 2003 tax allocation bonds were issued at a discount of $277,200 and issuance costs of $629,191. Interest is payable semi - annually on March 1 and September 1 of each year, commencing March 1, 2004. Interest payments range from 4.24% to 6.44% per annum. The interest and principal on the bonds are payable from pledged tax increment revenues. Term bonds maturing on September 1, 2013 through September 1, 2032, are subject to mandatory redemption from minimum sinking fund payments, in part by lot, on September 1, 2004, September 1, 2014, and September 1, 2024, respectively, and on each September 1 thereafter at a redemption price equal to the principal amount thereof plus accrued interest to the redemption date. The principal balance of outstanding bonds at June 30, 2013, is $22,215,000 with an unamortized discount of $183,871. The minimum annual requirements to amortize the bond payable as of June 30, 2013, are as follows: Totals $ 22,215,000 $ 17,048,262 72 300 Principal Interest 2014 $ 590,000 $ 1,392,15T- 2015 620,000 1,356,736 2016 660,000 1,316,800 2017 700,000 1,274,368 2018 745,000 1,229,284 2019 -2023 4,485,000 5,364,860 2024 -2028 6,095,000 3,707,560 2029 -2033 8,320,000 1,406,496 Totals $ 22,215,000 $ 17,048,262 72 300 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 21: Successor Agency Trust for Assets of Former Redevelopment Agency (Continued) Series 2011, Project Area No. 2 On June 6, 2011, the former redevelopment agency issued subordinate taxable tax allocation bonds in the amount of $6,000,000 to finance capital projects benefiting the La Quinta Redevelopment Project Area No. 2. The 2001 tax allocation bonds were issued at a discount of $86,207 and issuance costs of $108,500. The bonds consist of $190,000 of term bonds that accrue interest at 5.375% and mature on September 1, 2016, $280,000 of term bonds that accrue interest at 7.125% and mature on September 1, 2021, $380,000 of term bonds that accrue interest at 7.600% and mature on September 1, 2026, and $5,150,000 of term bonds that accrue interest at 8.150% and mature on September 1, 2031. The interest and principal on the bonds are payable from pledged tax increment revenues. A portion of the proceeds were used to fund the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2013, is $5,965,000 with an unamortized discount of $79,968. The minimum annual requirements to amortize the bond payable as of June 30, 2013, are as follows: Totals $ 5,965,000 $ 10,452,145 Revenue Bonds As of June 30, 2013, the following issuances of Revenue Bonds were outstanding: 2004 Series A Local Agency Revenue Bonds On June 29, 2004, the La Quinta Financing Authority issued revenue bonds in the amount of $90,000,000 to finance projects benefiting low and moderate income housing in La Quinta Redevelopment Project Area No. 1 and La Quinta Redevelopment Project Area No. 2 and to advance refund the Agency's Redevelopment Project Areas No. 1 and 2, 1995 Housing Tax Allocation Bonds. The 2004 local agency revenue bonds were issued with issuance costs of $2,600,229 and a premium of $476,496. 73 301 Principal Interest 2014 $ 35,000 $ 476,886 2015 40,000 475,005 2016 40,000 472,855 2017 40,000 470,705 2018 50,000 468,555 2019 -2023 295,000 2,285,775 2024 -2028 410,000 2,160,945 2029 -2033 600,000 1,970,265 2034 -2038 2,790,000 1,464,964 2039 -2042 1,665,000 206,190 Totals $ 5,965,000 $ 10,452,145 Revenue Bonds As of June 30, 2013, the following issuances of Revenue Bonds were outstanding: 2004 Series A Local Agency Revenue Bonds On June 29, 2004, the La Quinta Financing Authority issued revenue bonds in the amount of $90,000,000 to finance projects benefiting low and moderate income housing in La Quinta Redevelopment Project Area No. 1 and La Quinta Redevelopment Project Area No. 2 and to advance refund the Agency's Redevelopment Project Areas No. 1 and 2, 1995 Housing Tax Allocation Bonds. The 2004 local agency revenue bonds were issued with issuance costs of $2,600,229 and a premium of $476,496. 73 301 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 21: Successor Agency Trust for Assets of Former Redevelopment Agency (Continued) Interest is payable semi - annually on March 1 and September 1 of each year, commencing September 1, 2005. Interest payments range from 3% to 5.25% per annum. The interest and principal on the bonds are payable from pledged tax increment revenues. Term bonds maturing on September 1, 2024, September 1, 2029 and September 1, 2034, are subject to mandatory redemption from minimum sinking fund payments, in part by lot, on September 1, 2017, September 1, 2025, and September 1, 2030, respectively, and on each September 1 thereafter at a redemption price equal to the principal amount thereof plus accrued interest to the redemption date. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. There are certain limitations regarding the issuance of parity debt as further described in the official statement. The principal balance of outstanding bonds at June 30, 2013, is $77,455,000 with an unamortized premium of $118,094. The minimum annual requirements to amortize the bond payable as of June 30, 2013, are as follows: Totals $ 77,455,000 $ 51,406,872 2011 Series A Local Agency Subordinate Taxable Revenue Bonds On June 9, 2011, the La Quinta Financing Authority issued revenue bonds in the amount of $28,850,000 to finance projects benefiting low and moderate income housing in La Quinta Redevelopment Project Area No. 1 and La Quinta Redevelopment Project Area No. 2. The 2011 local agency subordinate taxable revenue bonds were issued with issuance costs of $323,375 and a discount of $308,839. Interest is payable semi - annually on March 1 and September 1 of each year, commencing September 1, 2011. Interest payments range from 3.750% to 8.185% per annum. The interest and principal on the bonds are payable from pledged tax increment revenues. Term bonds maturing on September 1, 2026, September 1, 2031 and September 1, 2036, are subject to mandatory redemption from minimum sinking fund payments, in part by lot, on September 1, 2022, September 1, 2027, and September 1, 2032, respectively, and on each September 1 thereafter at a 74 302 Principal Interest 2014 $ 1,975,000 $ 3,924,681 2015 2,075,000 3,823,431 2016 2,175,000 3,714,463 2017 2,290,000 3,597,256 2018 2,410,000 3,473,881 2019 -2023 14, 090, 000 15, 279, 906 2024 -2028 18,165, 000 11,107,313 2029 -2033 23,235,000 5,912,966 2034 -2037 11,040,000 572,975 Totals $ 77,455,000 $ 51,406,872 2011 Series A Local Agency Subordinate Taxable Revenue Bonds On June 9, 2011, the La Quinta Financing Authority issued revenue bonds in the amount of $28,850,000 to finance projects benefiting low and moderate income housing in La Quinta Redevelopment Project Area No. 1 and La Quinta Redevelopment Project Area No. 2. The 2011 local agency subordinate taxable revenue bonds were issued with issuance costs of $323,375 and a discount of $308,839. Interest is payable semi - annually on March 1 and September 1 of each year, commencing September 1, 2011. Interest payments range from 3.750% to 8.185% per annum. The interest and principal on the bonds are payable from pledged tax increment revenues. Term bonds maturing on September 1, 2026, September 1, 2031 and September 1, 2036, are subject to mandatory redemption from minimum sinking fund payments, in part by lot, on September 1, 2022, September 1, 2027, and September 1, 2032, respectively, and on each September 1 thereafter at a 74 302 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 21: Successor Agency Trust for Assets of Former Redevelopment Agency (Continued) redemption price equal to the principal amount thereof plus accrued interest to the redemption date. A portion of the proceeds was used to fund the bond reserve requirement. There are certain limitations regarding the issuance of parity debt as further described in the official statement. The principal balance of outstanding bonds at June 30, 2013, is $28,850,000 with an unamortized discount of $283,085. The minimum annual requirements to amortize the bond payable as of June 30, 2013, are as follows: Totals $ 28,850,000 $ 35,755,815 Loans from the City of La Quinta The City of La Quinta loaned money to the former Redevelopment Agency to cover operating and capital shortfalls. These loans were paid back to the City during the 2010/11 fiscal year. This repayment was disallowed by the California Department of Finance during their Asset Transfer Review of the former Redevelopment Agency and demanded that this money be remitted to the State for distribution to the effecting taxing entities. The City reversed this transaction and the payable to the State is properly recorded by the Successor Agency as of June 30, 2013. In a letter dated November 6, 2013 the California Department of Finance approved the loans as enforceable obligations to be through Successor Agency property tax. As of June 30, 2013, the amount due to the City of La Quinta was $41,378,966. This consists of an outstanding loan of: 1) $6,000,000 loaned to the former Redevelopment Agency with repayments beginning in 2015/16 and accrues interest at the current Local Agency Investment Fund rate. 2) $6,000,000 loaned to the Redevelopment Agency requires repayments beginning in 2015/16 and accrues interest at the current Local Agency Investment Fund rate. 3) $10,000,000 loaned to the Redevelopment Agency requires repayments beginning in 2015/16 and accrues interest at the current Local Agency Investment Fund rate. 75 303 Principal Interest 2014 $ 520,000 $ 2,171,767 2015 540,000 2,152,267 2016 565,000 2,127,967 2017 590,000 2,099,717 2018 625,000 2,066,677 2019 -2023 3,800,000 9,661,240 2024 -2028 5,420,000 8,038,565 2029 -2033 7,885,000 5,571,830 2034 -2037 8,905,000 1,865,785 Totals $ 28,850,000 $ 35,755,815 Loans from the City of La Quinta The City of La Quinta loaned money to the former Redevelopment Agency to cover operating and capital shortfalls. These loans were paid back to the City during the 2010/11 fiscal year. This repayment was disallowed by the California Department of Finance during their Asset Transfer Review of the former Redevelopment Agency and demanded that this money be remitted to the State for distribution to the effecting taxing entities. The City reversed this transaction and the payable to the State is properly recorded by the Successor Agency as of June 30, 2013. In a letter dated November 6, 2013 the California Department of Finance approved the loans as enforceable obligations to be through Successor Agency property tax. As of June 30, 2013, the amount due to the City of La Quinta was $41,378,966. This consists of an outstanding loan of: 1) $6,000,000 loaned to the former Redevelopment Agency with repayments beginning in 2015/16 and accrues interest at the current Local Agency Investment Fund rate. 2) $6,000,000 loaned to the Redevelopment Agency requires repayments beginning in 2015/16 and accrues interest at the current Local Agency Investment Fund rate. 3) $10,000,000 loaned to the Redevelopment Agency requires repayments beginning in 2015/16 and accrues interest at the current Local Agency Investment Fund rate. 75 303 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 Note 21: Successor Agency Trust for Assets of Former Redevelopment Agency (Continued) 4) $10,000,000 loaned to the former Redevelopment Agency with repayments beginning in 2015/16 and accrues interest at the current Local Agency Investment Fund rate. 5) $9,378,966 loaned to the former Redevelopment Agency for the acquisition of nine acres located on south side of Highway 111 and East of Dune Palms Road with repayments beginning in 2015/16 and accrues interest at the current Local Agency Investment Fund rate. e. Pledged Tax Revenues The City pledged, as security for bonds issued, either directly or through the Financing Authority, a portion of tax increment revenue (including Low and Moderate Income Housing set -aside and pass through allocations) that it receives. The bonds issued were to provide financing for various capital projects, accomplish Low and Moderate Income Housing projects and to defease previously issued bonds. Assembly Bill 1X 26 provided that upon dissolution of the Redevelopment Agency, property taxes allocated to redevelopment agencies no longer are deemed tax increment but rather property tax revenues and will be allocated first to successor agencies to make payments on the indebtedness incurred by the dissolved redevelopment agency. Total principal and interest remaining on the debt is $413,121,610 with annual debt service requirements as indicated below. For the current year, the total property tax revenue recognized by the Successor Agency for the payment of indebtedness incurred was $19,993,315 and the debt service obligation on the bonds was $19,268,806. f. Conduit Debt Financing 2002 Series B Multifamily Housing Revenue Bonds In April 2002, the Agency issued $3,000,000 of 2002 Series B Multifamily Housing Revenue Bonds to provide financing for the acquisition, construction and equipping of a multifamily senior rental housing project known as Miraflores Apartments located in the City of La Quinta. The bonds mature on June 1, 2035, and bear interest at 5.5% per annum. Outstanding bonds at June 30, 2013, are $2,650,000. The bond is secured solely by the credit facility, Fannie Mae, and by a pledge of the trust estate comprised of bond proceeds and property. The bond is not an obligation of the issue, but payable solely from the security. g. Insurance The Successor Agency of the former redevelopment agency is covered under the insurance policy of the City of La Quinta at June 30, 2013. h. Restatement of Net Position Net Position in the fiduciary statements have been restated by $4,238,688 to comply with GASB Statement 65, Items Previously Reported as Assets and Liabilities, that was implemented in the current year. GASB 65 amends prior guidance with respect to the treatment of debt issuance costs. Debt issuance costs should be recognized in the period incurred rather than reported on the statement of net position as deferred charges and recognized systematically over the life of the debt. The accounting changes of this statement should be applied retroactive and therefore the Successor Agency has reported a restatement of beginning net position for unamortized debt issuance costs (deferred charges) previously reported on the statement of net position to conform. 76 304 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2013 i. Extraordinary items Loans included in long -term debt from Provident and US Department of Agriculture in the amount of $2,189,984 were included in the transfer of the assets and liabilities of the former redevelopment agency as of February 1, 2012 due to the dissolution of the Former Redevelopment Agency. During the current year the California Department of Finance disallowed these loans as enforceable obligations and as a result were transferred back to the City. This transaction is shown as an extraordinary loss in the Government Wide Statement of Activities and an extraordinary gain in the Statement of Changes in Fiduciary Net Position. 77 305 THIS PAGE INTENTIONALLY LEFT BLANK 78 306 OTHER GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues (other than expendable trusts and major capital projects) and the related expenditures that are legally required to be accounted for in a separate fund. The City of La Quinta has the following Special Revenue Funds: State Gas Tax Fund — To account for gasoline allocations made by the State of California. These revenues are restricted by the State to expenditures for street - related purposes only. Library Fund — To account for revenues from property tax increment dedicated library services. Federal Assistance Fund — To account for revenues from the Community Development Block Grants received from the Federal Government and the expenditures of those resources. State Law Enforcements Block Grant (SLEBG) Fund — To account for state funded "Citizens for Public Safety" (COPS) program activities, as per Assembly Bill 3229, which supplements frontline police services such as anti -gang community crime prevention. Indian Gaming Fund — To account for contributions for public safety activities to reduce crime and increase public safety. Lighting and Landscape Special Assessment District 89 -1 Fund — To account for special assessments levied on real property and the expenditure thereof from City -wide lighting and landscape maintenance and improvements. Quimby Fund — To account for the accumulation of developer fees received under the provisions of the Quimby Act for park development and improvements. Capital projects to be funded from this source will be budgeted and expended in a separate capital projects fund. La Quinta Public Safety Officer Fund — To account for contributions to be distributed to public safety officers disabled or killed in the line of duty. Arts in Public Places — To account for development fees paid in lieu of acquisition and installation of approved artworks in a development with expenditures restricted to acquisition, installation, maintenance and repair of artworks at approved sites. South Coast Air Quality Fund — To account for contributions from the South Coast Air Quality Management District. Use is limited to reduction and control of airborne pollutants. AB 939 Fund — To account for the State mandated program to reduce waste sent to the landfills through recycling efforts. Development Agreement Fund — To account for the proceeds of development agreement revenues collected and the related expenditures in accordance with State requirements. Law Enforcement — To account for law enforcement grants. 79 307 Proposition 1 B - To account for the revenues and expenditures related to Proposition 1 B monies. Justice Assistance Grant — To account for Federal Bureau of Justice Block Grant program grant funds, which are used to reduce crime and improve public safety. Measure A - To account for the revenues and expenditures related to Measure A monies. Transportation Uniform Mitigation Fee - To account for the revenues and expenditures related to Transportation Uniform Mitigation Fee monies. Housing Authority PA No.1 — To account for the housing activities of the Housing Authority in Project Area 1 which is to promote and provide for quality housing. CAPITAL PROJECT FUNDS Capital projects funds account for the financial resources to be used for the acquisition, construction or improvements of major capital facilities and infrastructure. Infrastructure Fund - To account for the accumulation of resources provided through developer fees for the acquisition, construction or improvement of the City's infrastructure, prior to adoption of the new Developer Impact Fee Structure on August 16, 1999. This fund accounts for all developer resources received prior to this date, and is budgeted by the Council through adoption of the annual capital improvement program budget. Transportation Fund, Parks and Recreations Fund, Library Development Fund, Community Center Fund, Street Facility Fund, Park Facility Fund, Fire Facility Fund — To account for the accumulation of resources provided through developer fees for the acquisition, construction, or improvement of the City's infrastructure. The Developer Impact Fee was adopted by the City Council on August 16, 1999. Eight new funds have been established to account for the specific impact areas of these fees, and are budgeted by the Council through adoption of the annual Capital Improvement Program budget. DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of resources for, and the payment of, governmental long -term debt principal and interest. La Quinta Financing Authority Fund — To account for rental activity for the Civic Center and rental income used to pay the Financing Authority Civic Center and 2004 Local Agency Revenue Bond debt obligations. 80 308 THIS PAGE INTENTIONALLY LEFT BLANK 81 309 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2013 Special Revenue Funds State Gas Federal Tax Library Assistance SLEBG Assets: Pooled cash and investments $ 41,777 $ 2,717,455 $ - $ 46,900 Receivables: Accounts - - - - Taxes - - - - Notes and loans - - - - Accrued interest 39 1,428 - 45 Due from other governments 87,791 - - - Total Assets $ 129,607 $ 2,718,883 $ - $ 46,945 Liabilities, Deferred Inflows of Resources, and Fund Balances: Liabilities: Accounts payable $ - $ - $ - $ - Unearned revenues - - - - Deposits payable - - - - Due to other governments - - - - Due to other funds - - 12,914 - Advances from other funds - - - - Total Liabilities - - 12,914 - Deferred Inflows of Resources: Unavailable revenues - - - - Total Deferred Inflows of Resources - - - - Fund Balances: Nonspendable: Notes and loans - - - - Restricted for: Planning and development projects - - - - Public safety - - - 46,945 Community services - 2,718,883 - - Public works 129,607 - - - Capital Projects - - - - Debt service - - - - Unassigned - - (12,914) - Total Fund Balances 129,607 2,718,883 (12,914) 46,945 Total Liabilities, Deferred Inflows of Resources, and Fund Balances $ 129,607 $ 2,718,883 $ - $ 46,945 82 310 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2013 (CONTINUED) Special Revenue Funds Indian Lighting and Public Gaming Landscaping Quimby Safety Assets: Pooled cash and investments $ 1,188 $ - $ 8,234,366 $ 29,243 Receivables: Accounts Taxes Notes and loans Accrued interest Due from other governments Total Assets Liabilities, Deferred Inflows of Resources, and Fund Balances: Liabilities: Accounts payable Unearned revenues Deposits payable Due to other governments Due to other funds Advances from other funds Total Liabilities Deferred Inflows of Resources: Unavailable revenues Total Deferred Inflows of Resources Fund Balances: Nonspendable: Notes and loans Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Unassigned Total Fund Balances Total Liabilities, Deferred Inflows of Resources, and Fund Balances - - 7,503 27 - 27,779 - - $ 1,188 $ 27,779 $ 8,241,869 $ 29,270 1,188 - - - - 12,619 - - 1,188 12,619 - - - - - 29,270 - - 8,241,869 - - 15,160 - - 15,160 8,241,869 29,270 $ 1,188 $ 27,779 $ 8,241,869 $ 29,270 83 311 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2013 Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Due from other governments Total Assets Liabilities, Deferred Inflows of Resources, and Fund Balances: Liabilities: Accounts payable Unearned revenues Deposits payable Due to other governments Due to other funds Advances from other funds Total Liabilities Deferred Inflows of Resources: Unavailable revenues Total Deferred Inflows of Resources Fund Balances: Nonspendable: Notes and loans Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Unassigned Total Fund Balances Total Liabilities, Deferred Inflows of Resources, and Fund Balances $ - $ 9,908 $ - - - 201,927 9,908 - 201,927 - 89,478 850,839 - 665,689 - - - - - - 83 665,689 89,478 850,839 83 $ 665,689 $ 99,386 $ 850,839 $ 202,010 84 312 Special Revenue Funds Art in Public S South Coast D Development Places A Air Quality A AB 939 A Agreement $ 664,962 $ $ 99,303 $ $ 850,062 $ $ 201,827 727 8 83 7 777 1 183 $ 665,689 $ $ 99,386 $ $ 850,839 $ $ 202,010 9,908 $ - - - 201,927 9,908 - 201,927 - 89,478 850,839 - 665,689 - - - - - - 83 665,689 89,478 850,839 83 $ 665,689 $ 99,386 $ 850,839 $ 202,010 84 312 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2013 (CONTINUED) Special Revenue Funds Justice Law Proposition Assistance Enforcement 1B Grant Measure A Assets: Pooled cash and investments $ 171,411 $ 105 $ - $ - Receivables: Accounts Taxes Notes and loans Accrued interest Due from other governments Total Assets Liabilities, Deferred Inflows of Resources, and Fund Balances: Liabilities: Accounts payable Unearned revenues Deposits payable Due to other governments Due to other funds Advances from other funds Total Liabilities Deferred Inflows of Resources: Unavailable revenues Total Deferred Inflows of Resources Fund Balances: Nonspendable: Notes and loans Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Unassigned Total Fund Balances Total Liabilities, Deferred Inflows of Resources, and Fund Balances - - - 117,967 160 - - - 12,692 - - - $ 184,263 $ 105 $ - $ 117,967 $ 1,510 $ 1,510 - - - - 105 - 182,753 - - - - - - 117,967 182,753 105 - 117,967 $ 184,263 $ 105 $ - $ 117,967 85 313 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2013 Assets: Pooled cash and investments Receivables: Accounts Taxes Notes and loans Accrued interest Due from other governments Total Assets Liabilities, Deferred Inflows of Resources, and Fund Balances: Liabilities: Accounts payable Unearned revenues Deposits payable Due to other governments Due to other funds Advances from other funds Total Liabilities Deferred Inflows of Resources: Unavailable revenues Total Deferred Inflows of Resources Fund Balances: Nonspendable: Notes and loans Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Unassigned Total Fund Balances Total Liabilities, Deferred Inflows of Resources, and Fund Balances Special Revenue Funds Capital Project Funds Transportation Housing Uniform Authority PA Mitigation Fee No. 1 Infrastructure Transportation $ 1,850 $ 1,648,858 $ 23,115 $ 656,608 7 55,542 - 65,245 - 4,229,732 - - - 1,424 21 1,752 $ 1,857 $ 5,935,556 $ 23,136 $ 723,605 $ 1,837 $ 1,065 $ - $ - - - - 65,245 - 23,260 - - - - - 502,775 1,837 24,325 - 2,167,143 2,167,143 568,020 - 2,062,589 - - - 1,681,499 - - 20 - - - - - 23,136 155,585 20 3,744,088 23,136 155,585 $ 1,857 $ 5,935,556 $ 23,136 $ 723,605 86 314 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2013 (CONTINUED) Capital Projects Funds Parks and Library Community Street Recreation Development Center Facility Assets: Pooled cash and investments $ - $ - $ 1,212,677 $ - Receivables: Accounts Taxes Notes and loans Accrued interest Due from other governments Total Assets Liabilities, Deferred Inflows of Resources, and Fund Balances: Liabilities: Accounts payable Unearned revenues Deposits payable Due to other governments Due to other funds Advances from other funds Total Liabilities Deferred Inflows of Resources: Unavailable revenues Total Deferred Inflows of Resources Fund Balances: Nonspendable: Notes and loans Restricted for: Planning and development projects Public safety Community services Public works Capital Projects Debt service Unassigned Total Fund Balances Total Liabilities, Deferred Inflows of Resources, and Fund Balances - - 1,100 - $ 1,213,777 $ - 1,052,040 1,841,056 - - - - - 2,009,184 1,052,040 1,841,056 - 2,009,184 - - 1,213,777 - (1,052,040) (1,841,056) - (2,009,184) (1,052,040) (1,841,056) 1,213,777 (2,009,184) 87 $ 1,213,777 $ - 191 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2013 Debt Service Capital Projects Funds Funds 88 316 Total Financing Governmental Park Facility Fire Facility Authority Funds Assets: Pooled cash and investments $ - $ - $ 2,234 $ 16,603,941 Receivables: Accounts - - - 120,794 Taxes - - - 117,967 Notes and loans - - - 4,229,732 Accrued interest - - - 15,269 Due from other governments - - - 128,262 Total Assets $ - $ - $ 2,234 $ 21,215,965 Liabilities, Deferred Inflows of Resources, and Fund Balances: Liabilities: Accounts payable $ - $ - $ - $ 14,320 Unearned revenues - - - 66,433 Deposits payable - - - 225,187 Due to other governments - - - 3,395,871 Due to other funds - 1,333 - 26,866 Advances from other funds - 866,519 - 2,875,703 Total Liabilities - 867,852 - 6,604,380 Deferred Inflows of Resources: Unavailable revenues - - - 2,167,143 Total Deferred Inflows of Resources - - - 2,167,143 Fund Balances: Nonspendable: Notes and loans - - - 2,062,589 Restricted for: Planning and development projects - - - 2,621,921 Public safety - - - 258,968 Community services - - - 11,626,441 Public works - - - 262,754 Capital Projects - - - 1,392,581 Debt service - - 2,234 2,234 Unassigned - (867,852) - (5,783,046) Total Fund Balances - (867,852) 2,234 12,444,442 Total Liabilities, Deferred Inflows of Resources, and Fund Balances $ - $ - $ 2,234 $ 21,215,965 88 316 THIS PAGE INTENTIONALLY LEFT BLANK 89 317 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30. 2013 Revenues: Taxes Assessments Intergovernmental Charges for services Use of money and property Developer participation Miscellaneous Special Revenue Funds State Gas Federal Tax Library Assistance 2,197,316 7,206 999,653 129 52,628 SLEBG 75,000 191 Total Revenues 999,782 2,204,522 52,628 75,191 Expenditures: Current: General government - - - - Public safety - - - - Planning and development - - - - Community services - 1,479,616 - - Public works 994,896 - - - Capital outlay - - - - Debt service: Principal retirement - - - - Interest and fiscal charges - - - - Total Expenditures 994,896 1,479,616 - - Excess (Deficiency) of Revenues Over (Under) Expenditures 4,886 724,906 52,628 75,191 Other Financing Sources (Uses): Transfers in - - - - Transfers out - (12,410) (56,660) (54,709) Proceeds from sale of capital asset - - - - Total Other Financing Sources (Uses) - (12,410) (56,660) (543709) Fund Balances, Beginning of Year 124,721 2,006,387 (8,882) 26,463 Fund Balances, End of Year $ 1293607 $ 237183883 $ (123914) $ 463945 90 318 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2013 (CONTINUED) Special Revenue Funds Revenues: Taxes Assessments Intergovernmental Charges for services Use of money and property Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Proceeds from sale of capital asset Total Other Financing Sources (Uses) Fund Balances, Beginning of Year Fund Balances, End of Year Indian Lighting and Gaming Landscaping Quimby Public Safety - 954,058 - - - - 42,163 149 - 954,058 42,163 149 - - 2,185 - - 960,000 - - - 960,000 2,185 - - (5,942) 39,978 149 - - - 2,000 - - (88,286) - - - (88,286) 2,000 - 21,102 8,290,177 27,121 $ - $ 15,160 $ 8,241,869 $ 29,270 91 319 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30. 2013 92 320 Special Revenue Funds Art in Public South Coast Development Places Air Quality AB 939 Agreement Revenues: Taxes $ - $ - $ - $ - Assessments - - - - Intergovernmental - 45,622 - - Charges for services - - - - Use of money and property 4,295 458 4,446 83 Developer participation 49,475 - - - Miscellaneous - - - - Total Revenues 53,770 46,080 4,446 83 Expenditures: Current: General government - - - - Public safety - - - - Planning and development - 35,360 79,457 - Community services 10,231 - - - Public works - - - - Capital outlay 43,343 - - - Debt service: Principal retirement - - - - Interest and fiscal charges - - - - Total Expenditures 53,574 35,360 79,457 - Excess (Deficiency) of Revenues Over (Under) Expenditures 196 10,720 (75,011) 83 Other Financing Sources (Uses): Transfers in - - - - Transfers out (200,000) - - - Proceeds from sale of capital asset - - - - Total Other Financing Sources (Uses) (200,000) - - - Fund Balances, Beginning of Year 865,493 78,758 925,850 - Fund Balances, End of Year $ 665,689 $ 89,478 $ 850,839 $ 83 92 320 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2013 (CONTINUED) Special Revenue Funds Justice Law Proposition Assistance Enforcement 1B Grant Measure Revenues: Taxes $ - $ - $ - $ 117,967 Assessments - - - - Intergovernmental 48,003 287,307 9,722 - Charges for services - - - Use of money and property 839 105 - - Developer participation - - - - Miscellaneous - - - - Total Revenues 48,842 287,412 9,722 117,967 Expenditures: Current: General government - - - - Public safety 57,692 - - - Planning and development - - - - Community services - - - - Public works - - - - Capital outlay - - - - Debt service: Principal retirement - - - - Interest and fiscal charges - - - - Total Expenditures 57,692 - - - Excess (Deficiency) of Revenues Over (Under) Expenditures (8,850) 287,412 9,722 117,967 Other Financing Sources (Uses): Transfers in - - - - Transfers out - (287,307) (9,722) - Proceeds from sale of capital asset - - - - Total Other Financing Sources (Uses) - (287,307) (91722) - Fund Balances, Beginning of Year 191,603 - - - Fund Balances, End of Year $ 1823753 $ 105 $ - $ 1173967 93 321 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2013 Revenues: Taxes Assessments Intergovernmental Charges for services Use of money and property Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Proceeds from sale of capital asset Total Other Financing Sources (Uses) Fund Balances, Beginning of Year Fund Balances, End of Year Special Revenue Funds Capital Projects Funds Transportation Housing Uniform Authority PA Mitigation Fee No. 1 Infrastructure Transportation 20 437,959 73 10,840 - - - 393,617 - 39,147 - 64,308 20 477,106 73 468,765 - 330,140 - - - - - 35,194 - 330,140 - 35,194 20 146,966 73 433,571 - (309,773) (244,738) (2,899,991) - 121,652 - - - (188,121) (244,738) (2,899,991) - 3,785,243 267,801 2,622,005 $ 20 $ 3,744,088 $ 23,136 $ 155,585 94 322 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2013 (CONTINUED) Revenues: Taxes Assessments Intergovernmental Charges for services Use of money and property Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Proceeds from sale of capital asset Total Other Financing Sources (Uses) Fund Balances, Beginning of Year Fund Balances, End of Year Capital Projects Funds Parks and Library Community Recreation Development Center Street Facility - - 6,151 - 136,318 26,674 8,276 16,957 136,318 26,674 14,427 16,957 4,542 7,400 - 8,037 4,542 7,400 - 8,037 131,776 19,274 14,427 8,920 - - - 3,668 - 3,668 (1,183,816) (1,860,330) 1,199,350 (2,021,772) $ (1,052,040) $ (1,841,056) $ 1,213,777 $ (2,009,184) 95 323 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2013 Debt Service Capital Projects Funds Funds Revenues: Taxes Assessments Intergovernmental Charges for services Use of money and property Developer participation Miscellaneous Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Proceeds from sale of capital asset Financing Park Facility Fire Facility Authority Total Governmental Funds $ - $ - $ - $ 117,967 954,058 3,715,251 5,403 5,403 3 - 673,130 1,188,240 3,665 49,375 - 684,357 - - - 103,455 3,668 49,375 678,533 6,768,731 5,703 5,703 - 57,692 - - 444,957 - - 1,492,032 - - 1,954,896 - - 43,343 - - 470,000 470,000 - 3,585 203,130 261,888 - 3,585 678,833 4,730,511 3,668 45,790 (300) 2,038,220 - - - 5,668 (3,668) - - (4,167,264) - - - 121,652 Total Other Financing Sources (Uses) (3,668) - - (4,039,944) Fund Balances, Beginning of Year - (913,642) 2,534 14,446,166 Fund Balances, End of Year $ - $ (867,852) $ 2,234 $ 12,444,442 96 324 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE STATE GAS TAX YEAR ENDED JUNE 30, 2013 97 325 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 124,721 $ 124,721 $ 124,721 $ - Resources (Inflows): Intergovernmental 994,700 994,700 999,653 4,953 Use of money and property 200 200 129 (71) Amounts Available for Appropriation 1,119,621 1,119,621 1,124,503 4,882 Charges to Appropriation (Outflow): Public works 994,900 994,900 994,896 4 Total Charges to Appropriations 994,900 994,900 994,896 4 Budgetary Fund Balance, June 30 $ 124,721 $ 124,721 $ 129,607 $ 4,886 97 325 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE LIBRARY YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Community services Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 16M, Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 2,006,387 $ 2,006,387 $ 2,006,387 $ - 2,043,357 2,043,357 2,197,316 153,959 6,600 6,600 7,206 606 4,056,344 4,056,344 4,210,909 154,565 1,696,598 1,725,998 1,479,616 246,382 221,279 221,279 12,410 208,869 1,917,877 1,947,277 1,492,026 455,251 $ 2,138,467 $ 2,109,067 $ 2,718,883 $ 609,816 16M, CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE FEDERAL ASSISTANCE YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 $ 116,468 $ 16,483 $ (12,914) $ (29,397) at 327 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ (8,882) $ (8,882) $ (8,882) $ - 300,350 300,350 52,628 (247,722) 291,468 291,468 43,746 (247,722) 175,000 274,985 56,660 218,325 175,000 274,985 56,660 218,325 Budgetary Fund Balance, June 30 $ 116,468 $ 16,483 $ (12,914) $ (29,397) at 327 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE SLEBG YEAR ENDED JUNE 30, 2013 Variance with 100 328 Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 26,463 $ 26,463 $ 26,463 $ - Resources (Inflows): Intergovernmental - 100,000 75,000 (25,000) Use of money and property - - 191 191 Amounts Available for Appropriation 26,463 126,463 101,654 (24,809) Charges to Appropriation (Outflow): Transfers out - 100,000 54,709 45,291 Total Charges to Appropriations - 100,000 54,709 45,291 Budgetary Fund Balance, June 30 $ 26,463 $ 26,463 $ 46,945 $ 20,482 100 328 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE INDIAN GAMING YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) 105,844 - - - 105,844 - - - 118,308 118,308 - 118,308 118,308 118,308 - 118,308 $ (12,464) $ (118,308) $ - $ 118,308 101 KR CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE LIGHTING AND LANDSCAPING YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Assessments Amounts Available for Appropriation Charges to Appropriation (Outflow): Public works Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with 102 Kxit Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 21,102 $ 21,102 $ 21,102 $ - 960,000 960,000 954,058 (5,942) 981,102 981,102 975,160 (5,942) 960,000 960,000 960,000 - 960,000 960,000 960,000 - $ 21,102 $ 21,102 $ 15,160 $ (5,942) 102 Kxit CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE QUIMBY YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Community services Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 $ 6,866,797 $ (953,903) $ 8,241,869 $ 9,195,772 103 191911 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 8,290,177 $ 8,290,177 $ 8,290,177 $ - 20,000 20,000 42,163 22,163 8,310,177 8,310,177 8,332,340 22,163 - 202,000 2,185 199,815 1,443,380 9,062,080 88,286 8,973,794 1,443,380 9,264,080 90,471 9,173,609 Budgetary Fund Balance, June 30 $ 6,866,797 $ (953,903) $ 8,241,869 $ 9,195,772 103 191911 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE PUBLIC SAFETY YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): Public safety Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 27,121 $ 27,121 $ 27,121 $ - 100 100 149 49 2,000 2,000 2,000 - 29,221 29,221 29,270 49 2,000 2,000 - 2,000 2,000 2,000 - 2,000 $ 27,221 $ 27,221 $ 29,270 $ 2,049 104 1919Y CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE ART IN PUBLIC PLACES YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer participation Amounts Available for Appropriation Charges to Appropriation (Outflow): Community services Capital outlay Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with 105 333 Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 865,493 $ 865,493 $ 865,493 $ - 2,300 2,300 4,295 1,995 97,500 97,500 49,475 (48,025) 965,293 965,293 919,263 (46,030) 24,700 24,700 10,231 14,469 111,500 111,500 43,343 68,157 - 400,000 200,000 200,000 136,200 536,200 253,574 282,626 $ 829,093 $ 429,093 $ 665,689 $ 236,596 105 333 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE SOUTH COAST AIR QUALITY YEAR ENDED JUNE 30, 2013 106 334 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 78,758 $ 78,758 $ 78,758 $ - Resources (Inflows): Intergovernmental 416,700 416,700 45,622 (371,078) Use of money and property 400 400 458 58 Amounts Available for Appropriation 495,858 495,858 124,838 (371,020) Charges to Appropriation (Outflow): Planning and development 40,200 40,200 35,360 4,840 Transfers out 375,500 375,500 - 375,500 Total Charges to Appropriations 415,700 415,700 35,360 380,340 Budgetary Fund Balance, June 30 $ 80,158 $ 80,158 $ 89,478 $ 9,320 106 334 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE AB 939 YEAR ENDED JUNE 30, 2013 Variance with 107 335 Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 925,850 $ 925,850 $ 925,850 $ - Resources (Inflows): Use of money and property 4,300 4,300 4,446 146 Amounts Available for Appropriation 930,150 930,150 930,296 146 Charges to Appropriation (Outflow): Planning and development 101,125 108,509 79,457 29,052 Transfers out - 199,490 - 199,490 Total Charges to Appropriations 101,125 307,999 79,457 228,542 Budgetary Fund Balance, June 30 $ 829,025 $ 622,151 $ 850,839 $ 228,688 107 335 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE LAW ENFORCEMENT YEAR ENDED JUNE 30, 2013 108 336 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 191,603 $ 191,603 $ 191,603 $ - Resources (Inflows): Intergovernmental 230,247 230,247 48,003 (182,244) Use of money and property 100 100 839 739 Amounts Available for Appropriation 421,950 421,950 240,445 (181,505) Charges to Appropriation (Outflow): Public safety 68,490 68,490 57,692 10,798 Total Charges to Appropriations 68,490 68,490 57,692 10,798 Budgetary Fund Balance, June 30 $ 353,460 $ 353,460 $ 182,753 $ (170,707) 108 336 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE PROPOSITION 1B YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) 293,380 287,307 287,307 - - - 105 105 293,380 287,307 287,412 - 287,307 287,307 - 287,307 287,307 $ 293,380 $ - $ 105 $ 109 337 105 105 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE JUSTICE ASSISTANCE GRANT YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) -_ 12,033 9,722 (2,311) 12,033 9,722 (2,311) - 12,033 9,722 2,311 12,033 9,722 2,311 $ - $ - $ - $ - 110 338 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE MEASURE A YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Taxes Amounts Available for Appropriation Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) 412,500 - 117,967 117,967 412,500 - 117,967 117,967 Budgetary Fund Balance, June 30 $ 412,500 $ - $ 117,967 $ 117,967 111 Kx CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE TRANSPORTATION UNIFORM MITIGATION FEE YEAR ENDED JUNE 30, 2013 112 340 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ - $ - $ - $ - Resources (Inflows): Taxes - - - - Use of money and property - - 20 20 Amounts Available for Appropriation - - 20 20 Charges to Appropriation (Outflow): Transfers out 412,500 412,500 - 412,500 Total Charges to Appropriations 412,500 412,500 - 412,500 Budgetary Fund Balance, June 30 $ (412,500) $ (412,500) $ 20 $ 412,520 112 340 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE HOUSING AUTHORITY PA NO. 1 YEAR ENDED JUNE 30, 2013 113 341 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 3,785,243 $ 3,785,243 $ 3,785,243 $ - Resources (Inflows): Use of money and property 243,800 243,800 437,959 194,159 Miscellaneous 125,000 125,000 39,147 (85,853) Transfers in 192,876 192,876 - (192,876) Proceeds from sale of capital asset - - 121,652 121,652 Amounts Available for Appropriation 4,346,919 4,346,919 4,384,001 37,082 Charges to Appropriation (Outflow): Planning and development 419,550 484,500 330,140 154,360 Transfers out - 118,150 309,773 (191,623) Total Charges to Appropriations 419,550 602,650 639,913 (37,263) Budgetary Fund Balance, June 30 $ 3,927,369 $ 3,744,269 $ 3,744,088 $ (181) 113 341 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE CAPITAL IMPROVEMENT YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Contributions Developer participation Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Capital outlay Total Charges to Appropriations Budget Amounts Original Final $ (90,661) $ (90,661) Actual Amounts $ (90,661) Variance with Final Budget Positive (Negative) - 20,714,717 3,101,418 (17,613,299) - - 437,755 437,755 - 841,244 446,146 (395,098) 4,036,253 81,077,876 29,759,434 (51,318,442) 3,945,592 102,543,176 33,654,092 (68,889,084) - 25,281,358 25,281,358 - 4,036,253 77,989,932 8,463,395 69,526,537 4,036,253 103,271,290 33,744,753 69,526,537 Budgetary Fund Balance, June 30 $ (90,661) $ (728,114) $ (90,661) $ 637,453 114 191, WA CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE CIVIC CENTER YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Developer participation Amounts Available for Appropriation Charges to Appropriation (Outflow): General government Debt service: Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $ (7,169,490) $ (7,169,490) Variance with Final Budget Actual Positive Amounts (Negative) $(7,169,490) $ 127,600 127,600 96,322 (31,278) (7,041,890) (7,041,890) (7,073,168) (31,278) 201,939 201,939 203,557 (1,618) 35,000 35,000 28,764 6,236 236,939 236,939 232,321 4,618 $ (7,278,829) $ (7,278,829) $(7,305,489) $ (26,660) 115 343 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE INFRASTRUCTURE YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 267,801 $ 267,801 $ 267,801 $ - 100 100 73 (27) 267,901 267,901 267,874 (27) - 242,074 244,738 (2,664) - 242,074 244,738 (2,664) $ 267,901 $ 25,827 $ 23,136 $ (2,691) 116 344 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE TRANSPORTATION YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer participation Miscellaneous Amounts Available for Appropriation Charges to Appropriation (Outflow): Debt service: Interest and fiscal charges Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 $ 2,780,805 $ 378,960 $ 155,585 $ (223,375) 117 161 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 2,622,005 $ 2,622,005 $ 2,622,005 $ - 1,800 1,800 10,840 9,040 441,500 441,500 393,617 (47,883) 80,000 80,000 64,308 (15,692) 3,145,305 3,145,305 3,090,770 (54,535) 19,500 19,500 35,194 (15,694) 345,000 2,746,845 2,899,991 (153,146) 364,500 2,766,345 2,935,185 (168,840) Budgetary Fund Balance, June 30 $ 2,780,805 $ 378,960 $ 155,585 $ (223,375) 117 161 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE PARKS AND RECREATION YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Developer participation Amounts Available for Appropriation Charges to Appropriation (Outflow): Debt service: Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 $ (1,100,616) $ (1,100,616) $(1,052,040) $ 48,576 118 1911 IV' Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ (1,183,816) $ (1,183,816) $(1,183,816) $ - 89,200 89,200 136,318 47,118 (1,094,616) (1,094,616) (1,047,498) 47,118 6,000 6,000 4,542 1,458 6,000 6,000 4,542 1,458 Budgetary Fund Balance, June 30 $ (1,100,616) $ (1,100,616) $(1,052,040) $ 48,576 118 1911 IV' CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE LIBRARY DEVELOPMENT YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Developer participation Amounts Available for Appropriation Charges to Appropriation (Outflow): Debt service: Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 $ (1,834,230) $ (1,834,230) $(1,841,056) $ (6,826) 119 347 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ (1,860,330) $ (1,860,330) $(1,860,330) $ - 35,500 35,500 26,674 (8,826) (1,824,830) (1,824,830) (1,833,656) (8,826) 9,400 9,400 7,400 2,000 9,400 9,400 7,400 2,000 Budgetary Fund Balance, June 30 $ (1,834,230) $ (1,834,230) $(1,841,056) $ (6,826) 119 347 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE COMMUNITY CENTER YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer participation Amounts Available for Appropriation Budgetary Fund Balance, June 30 Budget Amounts Original Final $ 1,199,350 $ 1,199,350 Variance with Final Budget Actual Positive Amounts (Negative) $ 1,199,350 $ - 6,000 6,000 6,151 151 7,400 7,400 8,276 876 1,212,750 1,212,750 1,213,777 1,027 $1,212,750 $ 1,212,750 $ 1,213,777 $ 1,027 120 348 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE STREET FACILITY YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Developer participation Transfers in Amounts Available for Appropriation Charges to Appropriation (Outflow): Debt service: Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 $ (2,011,772) $ (2,011,772) $(2,009,184) $ 2,588 121 1911 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $(2,021,772) $ (2,021,772) $(2,021,772) $ - 17,800 17,800 16,957 (843) 2,200 2,200 3,668 1,468 (2,001,772) (2,001,772) (2,001,147) 625 10,000 10,000 8,037 1,963 10,000 10,000 8,037 1,963 Budgetary Fund Balance, June 30 $ (2,011,772) $ (2,011,772) $(2,009,184) $ 2,588 121 1911 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE PARK FACILITY YEAR ENDED JUNE 30, 2013 Variance with 122 350 Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ - $ - $ - $ - Resources (Inflows): Use of money and property - - 3 3 Developer participation 2,200 2,200 3,665 1,465 Amounts Available for Appropriation 2,200 2,200 3,668 1,468 Charges to Appropriation (Outflow): Transfers out 2,200 2,200 3,668 (1,468) Total Charges to Appropriations 2,200 2,200 3,668 (1,468) Budgetary Fund Balance, June 30 $ - $ - $ - $ - 122 350 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE FIRE FACILITY YEAR ENDED JUNE 30, 2013 Variance with 123 351 Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ (913,642) $ (913,642) $ (913,642) $ - Resources (Inflows): Developer participation 29,800 29,800 49,375 19,575 Amounts Available for Appropriation (883,842) (883,842) (864,267) 19,575 Charges to Appropriation (Outflow): Debt service: Interest and fiscal charges 4,700 4,700 3,585 1,115 Total Charges to Appropriations 4,700 4,700 3,585 1,115 Budgetary Fund Balance, June 30 $ (888,542) $ (888,542) $ (867,852) $ 20,690 123 351 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE FINANCING AUTHORITY YEAR ENDED JUNE 30, 2013 Budgetary Fund Balance, July 1 Resources (Inflows): Charges for services Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): General government Debt service: Principal retirement Interest and fiscal charges Total Charges to Appropriations Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 2,534 $ 2,534 $ 2,534 $ - 5,000 5,000 5,403 403 673,130 673,130 673,130 - 680,664 680,664 681,067 403 5,000 5,000 5,703 (703) 470,000 470,000 470,000 - 203,130 203,130 203,130 - 678,130 678,130 678,833 (703) Budgetary Fund Balance, June 30 $ 2,534 $ 2,534 $ 2,234 $ ILO 20L 124 16WA INTERNAL SERVICE FUNDS Internal service funds are used to account for activities involved in rendering services to departments within the City. Costs of materials and services used are accumulated in this fund and charged to the user departments as such goods are delivered or services rendered. The City of La Quinta has the following Internal Service Funds: Equipment Replacement Fund — used to account for the ultimate replacement of City owned and operated vehicles and equipment Information Technology Fund — used to account for the purchase and replacement of information systems. Park Equipment and Facilities Fund — used to account for the purchase and replacement of City owned park facility infrastructure. 125 353 CITY OF LA QUINTA COMBINING STATEMENT OF NET POSITION INTERNAL SERVICE FUNDS JUNE 30, 2013 Noncurrent: Capital assets - net of accumulated depreciation 646,096 191,526 15,610,923 16,448,545 Total Noncurrent Assets 646,096 191,526 15,610,923 16,448,545 Total Assets $ 3,086,037 $ 1,514,555 $ 16,771,752 $ 21,372,344 Liabilities and Net Position: Liabilities: Current: Accounts payable Accrued liabilities Accrued compensated absences Total Current Liabilities Noncurrent: Accrued compensated absences Total Noncurrent Liabilities Total Liabilities Net Position: Net investment in capital assets Unrestricted Total Net Position Total Liabilities and Net Position $ 13,471 Governmental Activities - Internal Service Funds $ - $ 58,006 - Park - Equipment Information Equipment and - Replacement Technology Facilities Totals Assets: 13,471 54,466 - Current: Cash and investments $ 2,437,759 $ 1,321,859 $ 1,159,814 $ 4,919,432 Receivables: Accrued interest 2,182 1,170 1,015 4,367 Total Current Assets 2,439,941 1,323,029 1,160,829 4,923,799 Noncurrent: Capital assets - net of accumulated depreciation 646,096 191,526 15,610,923 16,448,545 Total Noncurrent Assets 646,096 191,526 15,610,923 16,448,545 Total Assets $ 3,086,037 $ 1,514,555 $ 16,771,752 $ 21,372,344 Liabilities and Net Position: Liabilities: Current: Accounts payable Accrued liabilities Accrued compensated absences Total Current Liabilities Noncurrent: Accrued compensated absences Total Noncurrent Liabilities Total Liabilities Net Position: Net investment in capital assets Unrestricted Total Net Position Total Liabilities and Net Position $ 13,471 $ 44,535 $ - $ 58,006 - 4,462 - 4,462 - 5,469 - 5,469 13,471 54,466 - 67,937 - 2,857 - 2,857 - 2,857 - 2,857 13,471 57,323 - 70,794 646,096 191,528 15,610,923 16,448,547 2,426,470 1,265,704 1,160,829 4,853,003 3,072,566 1,457,232 16,771,752 21,301,550 $ 3,086,037 $ 1,514,555 $ 1637713752 $ 2133723344 126 354 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET POSITION INTERNAL SERVICE FUNDS YEAR ENDED JUNE 30, 2013 Governmental Activities - Internal Service Funds Park Equipment Information Equipment Replacement Technology and Facilities Totals Operating Revenues: Sales and service charges $ 584,823 $ 491,580 $ 502,523 $ 1,578,926 Total Operating Revenues 584,823 491,580 502,523 1,578,926 Operating Expenses: Administration and general - 112,025 - 112,025 Fuel and oil 83,618 - - 83,618 Maintenance and parts 103,764 - - 103,764 Contract services 17,476 50,246 - 67,722 Software and supplies - 143,651 - 143,651 Depreciation expense 139,766 84,525 549,715 774,006 Other - 14,727 - 14,727 Total Operating Expenses 344,624 405,174 549,715 1,299,513 Operating Income (Loss) 240,199 86,406 (47,192) 279,413 Nonoperating Revenues (Expenses): Interest revenue 11,722 6,180 5,054 22,956 Gain (loss) on disposal of capital assets 5,975 - - 5,975 Total Nonoperating Revenues (Expenses) 17,697 6,180 5,054 28,931 Income (Loss) Before Contributions 257,896 92,586 (42,138) 308,344 Contributions 24,605 - - 24,605 Changes in Net Position 282,501 92,586 (42,138) 332,949 Net Position: Beginning of Year 2,790,065 1,364,646 16,813,890 20,968,601 End of Fiscal Year $ 3,072,566 $ 1,457,232 $ 16,771,752 $ 21,301,550 127 355 CITY OF LA QUINTA COMBINING STATEMENT OF CASH FLOWS INTERNAL SERVICE FUNDS YEAR ENDED JUNE 30, 2013 Governmental Activities - Internal Service Funds Equipment Information Replacement Technology Park Equipment and Facilities Totals Cash Flows from Operating Activities: Cash received from customers and users $ 584,823 $ 491,820 $ 502,523 $ 1,579,166 Cash received from /(paid to) interfund service provided (202,651) (164,595) - (367,246) Cash paid to suppliers for goods and services - (112,898) - (112,898) Net Cash Provided (Used) by Operating Activities 382,172 214,327 502,523 1,099,022 Cash Flows from Capital and Related Financing Activities: Proceeds from sales of capital assets 5,975 - - 5,975 Net Cash Provided (Used) by Capital and Related Financing Activities Cash Flows from Investing Activities: Interest received Net Cash Provided (Used) by Investing Activities Net Increase (Decrease) in Cash and Cash Equivalents Cash and Cash Equivalents at Beginning of Year Cash and Cash Equivalents at End of Year Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities: Operating income (loss) Adjustments to reconcile operating income (loss) net cash provided (used) by operating activities: Depreciation (Increase) decrease in prepaid expense Increase (decrease) in accounts payable Increase (decrease) in accrued liabilities Increase (decrease) in compensated absences Total Adjustments Net Cash Provided (Used) by Operating Activities 5,975 5,975 10,193 5,368 4,253 19,814 10,193 5,368 4,253 19,814 398,340 219,695 506,776 1,124,811 2,039,419 1,102,164 653,038 3,794,621 $ 2,437,759 $ 1,321,859 $ 1,159,814 $ 4,919,432 $ 240,199 $ 86,406 $ (47,192) $ 279,413 139,766 84,526 549,715 774,007 - 240 - 240 2,207 44,028 - 46,235 - 514 - 514 (1,387) - (1,387) 141,973 127,921 549,715 819,609 $ 382,172 $ 214,327 $ 502,523 $ 1,099,022 Non -Cash Investing, Capital, and Financing Activities: There were no non -cash transactions in the current year. 128 161.'1: AGENCYFUNDS Agency funds are used to account for assets held by the City as an agent for individual, private organizations and other governmental units. The agency funds and their purposes are as follows: The City of La Quinta has the following agency funds: Assessment District No. 97 -1 and 2001 -1 — To account for assessments paid to the City for debt service payments on bond issues used to finance sewer improvements. 129 357 CITY OF LA QUINTA COMBINING STATEMENT OF NET POSITION ALL AGENCY FUNDS JUNE 30, 2013 Assets: Pooled cash and investments Receivables: Taxes Accrued interest Total Assets Liabilities: Deposits payable Total Liabilities Assessment Assessment District No. 97- District No. 1 2001 -1 Totals 130 $ 143,592 $ 445,489 987 10,626 121 381 589,081 11,613 502 $ 144,700 $ 456,496 $ 601,196 $ 144,700 $ 456,496 $ 601,196 $ 144,700 $ 456,496 $ 601,196 358 CITY OF LA QUINTA COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS YEAR ENDED JUNE 30, 2013 Assessment District No. 97 -1 Assets: Pooled cash and investments Receivables: Taxes Accrued interest Total Assets Liabilities: Deposits payable Total Liabilities Assessment District No. 2001 -1 Assets: Pooled cash and investments Receivables: Taxes Accrued interest Total Assets Liabilities: Deposits payable Total Liabilities Totals -All Agency Funds Assets: Pooled cash and investments Receivables: Taxes Accrued interest Total Assets Liabilities: Deposits payable Total Liabilities Balance Balance 7/1/2012 Additions Deductions 6/30/2013 $ 128,183 $ 74,347 $ 58,938 $ 143,592 - 987 - 987 39 121 39 121 $ 128,222 $ 75,455 $ 58,977 $ 144,700 $ 128,222 $ 78,314 $ 61,836 $ 144,700 $ 128,222 $ 78,314 $ 61,836 $ 144,700 $ 422,049 $ 202,803 $ 179,363 $ 445,489 9,041 10,626 9,041 10,626 125 380 124 381 $ 431,215 $ 213,809 $ 188,528 $ 456,496 $ 431,215 $ 226,629 $ 201,348 $ 456,496 $ 431,215 $ 226,629 $ 201,348 $ 456,496 $ 550,232 $ 277,150 $ 238,301 $ 589,081 9,041 11,613 9,041 11,613 164 501 163 502 $ 559,437 $ 289,264 $ 247,505 $ 601,196 $ 559,437 $ 304,943 $ 263,184 $ 601,196 $ 559,437 $ 304,943 $ 263,184 $ 601,196 131 359 THIS PAGE INTENTIONALLY LEFT BLANK 132 360 STATISTICAL SECTION This part of the City of La Quinta's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the government's overall financial health. Contents Financial Trends Page These schedules contain trend information to help the reader understand how the government's financial performance and well -being have changed over time. 134 Revenue Capacity These schedules obtain information to help the reader assess the government's most significant local revenue source, the property tax. 147 Debt Capacity These schedules present information to help the reader assess the ability of the government's current levels of outstanding debt and the government's ability to issue additional debt in the future. 152 Demographic and Economic Information These schedules offer demographic and economic indicators to help the reader understand the environment within which the government's financial activities that take place. 159 Operating Information These schedules contain service and infrastructure data to help the reader understand how the information in the government's financial report relates to the services the government provides and the activities it performs. 162 133 361 Governmental activities: Net investment in capital assets Restricted Unrestricted Total governmental activities Net Position Business -type activities: Net investment in capital assets Restricted Unrestricted Total business -type activities Net Position Primary government: Net investment in capital assets Restricted Unrestricted Total primary government Net Position Source: City of La Quinta CITY OF LA QUINTA Net Position by Component Last Ten Fiscal Years (accrual basis of accounting) Fiscal Year 2004 2005 2006 2007 2008 $ 249,059,500 $ 233,361,129 $ 253,559,117 $ 300,220,033 $ 343,019,328 44,415,966 43,421,857 65,159,623 49,277,895 86,041,189 45,169,328 60,361,071 86,129,376 106,939,577 79,642,102 $ 338,644,794 $ 337,144,057 $ 404,848,116 $ 456,437,505 $ 508,702,619 $ $ 41,300,846 $ 42,075,172 $ 42,692,025 $ 42,778,015 (626,658) (1,665,646) (2,385,462) (3,109,524) $ $ 40,674,188 $ 40,409,526 $ 40,306,563 $ 39,668,491 $ 249,059,500 $ 274,661,975 $ 295,634,289 $ 342,912,058 $ 385,797,343 44,415,966 43,421,857 65,159,623 49,277,895 86,041,189 45,169,328 59,734,413 84,463,730 104,554,115 76,532,578 $ 338,644,794 $ 377,818,245 $ 445,257,642 $ 496,744,068 $ 548,371,110 134 191 TABLE 1 2009 2010 2011 2012 2013 $ 323,669,955 $ 336,459,272 $ 276,787,752 $ 534,388,479 $ 529,681,342 105,297,168 96,332,870 107,042,126 26,585,382 49,598,397 96,654,981 77,187,433 97,009,428 29,832,811 83,399,745 $ 525,622,104 $ 509,979,575 $ 480,839,306 $ 590,806,672 $ 662,679,484 $ 42,536,608 $ 42,879,482 $ 42,491,051 $ 42,105,683 $ 41,741,443 (3,937,454) (4,863,848) (4,918,951) (4,745,892) (4,750,604) $ 38,599,154 $ 38,015,634 $ 37,572,100 $ 37,359,791 $ 36,990,839 $ 366,206,563 $ 379,338,754 $ 319,278,803 $ 576,494,162 $ 571,422,785 105,297,168 96,332,870 107,042,126 26,585,382 49,598,397 92,717,527 72,323,585 92,090,477 25,086,919 78,649,141 $ 564,221,258 $ 547,995,209 $ 518,411,406 $ 628,166,463 $ 699,670,323 135 363 CITY OF LA QUINTA Changes in Net Position Last Ten Fiscal Years (accrual basis of accounting) Expenses: Governmental activities: General government Public safety Community services Planning and development Public works Contribution to other agencies Interest on long -term debt Total governmental activities expenses Business -type activities: Golf Course Total business -type activities expenses Total primary government expenses Program revenues: Governmental activities: Charges for services: General government Public safety Planning and development Community services Public works Operating grants and contributions Capital grants and contributions Total governmental activities program revenues Business -type activities: Charges for services: Golf Course Capital grants and contributions Total business -type activities program revenues Total primary government program revenues Net revenues (expenses): Governmental activities Business -type activities Total net revenues (expenses) General revenues and other changes in Net Position: Governmental activities: Taxes: Property taxes Tax increment Sales tax Transient occupancy taxes Franchise taxes Business license taxes Othertaxes Investment income Motorvehicle in lieu, unrestricted Gain (loss) on sale of capital assets Miscellaneous Extraordinary gain /loss on dissolution of RDA Transfers Total governmental activities Business -type activities: Investment income Gain (loss) on sale of capital assets Transfers Total business -type activities Total primary government Changes in Net Position Governmental activities Business -type activities Total primary government 1 The transfer was for land & golf course improvements transferred to the Enterprise Fund. Source: City of La Quinta Fiscal Year 2004 2005 2006 2007 2008 $ 4,319,778 $ 3,595,906 $ 4,229,871 $ 6,284,342 $ 6,953,073 10,256,463 8,512,875 9,065,244 12,724,100 13,472,036 1,446,999 1,157,141 1,426,033 4,299,453 5,797,116 7,526,977 5,752,239 5,906,915 7,736,520 35,323,858 6,003,013 9,101,582 10,006,335 10,511,874 11,097,526 9,658,779 15,265,051 15,494,656 15,163,422 15,522,441 39,212,009 43,384,794 46,129,054 56,719,711 88,166,050 1,608,151 1,877,291 4,523,146 4,520,173 4,761,581 - 1,877,291 4,523,146 4,520,173 4,761,581 39,212,009 45,262,085 50,652,200 61,239,884 92,927,631 # (41,459,643) # (1,137,203) # (874,645) 337,376 445,663 717,849 60,530 8,328 4,004,621 4,438,115 4,168,206 2,659,515 2,050,492 662,737 754,938 1,873,676 169,643 134,211 252,677 252,501 428,947 387,065 374,092 1,813,993 2,815,703 3,021,379 2,244,156 1,900,437 1,799,503 1,935,578 3,603,173 3,796,495 5,905,664 12,090,143 18,591,423 33,918,901 17,601,131 50,090,419 20,961,050 29,233,921 47,732,131 26,918,535 60,463,643 $ 24,498,459 $ 39,173,451 $ 67,440,141 $ 50,786,397 $ 51,627,042 - 1,091,836 3,120,728 3,540,748 3,814,233 352,687 1,091,836 3,120,728 3,540,748 4,166,920 20,961,050 30,325,757 50,852,859 30,459,283 64,630,563 (18,250,959) (14,150,873) 1,603,077 (29,801,176) (27,702,407) (785,455) (1,402,418) (979,425) (594,661) (18,250,959) (14,936,328) 200,659 (30,780,601) (28,297,068) 2,198,141 2,579,245 3,679,079 4,999,051 6,014,305 24,450,337 24,443,112 35,168,329 42,583,031 42,114,893 5,240,037 6,773,566 7,613,075 8,896,716 8,492,213 4,261,767 4,831,338 5,437,238 5,448,361 5,327,203 895,810 1,185,087 1,044,470 1,259,985 1,748,082 191,062 251,618 276,917 307,032 317,011 675,996 1,141,177 1,049,701 872,753 641,705 1,738,505 4,336,050 6,319,502 11,854,951 10,230,489 1,608,151 2,453,642 2,740,233 3,291,055 3,803,647 - 3,717,470 1,967,292 - 57,346 1,489,612 2,397,474 1,943,093 2,052,246 1,220,627 # (41,459,643) # (1,137,203) # (874,645) 42,749,418 12,650,136 66,101,726 80,690,536 79,967,521 - - 553 1,817 4,310 - - - - (47,721) # 41,459,643 # 1,137,203 # 874,645 41,459,643 1,137,756 876,462 (43,411) 42,749,418 54,109,779 67,239,482 81,566,998 79,924,110 24,498,459 (1,500,737) 67,704,803 50,889,360 52,265,114 40,674,188 (264,662) (102,963) (638,072) $ 24,498,459 $ 39,173,451 $ 67,440,141 $ 50,786,397 $ 51,627,042 136 364 TABLE 2 2009 2010 2011 2012 2013 $ 7,836,146 $ 34,287,068 $ 11,283,358 $ 6,183,712 $ 4,511,023 19,736,941 21,274,519 21,070,458 20,815,454 21,047,691 14,808,850 15,923,380 4,735,964 5,093,402 4,986,104 7,317,689 5,173,326 18,715,283 6,378,352 2,274,541 11,100,833 12,326,726 10,757,279 13,288,521 11,803,133 - - 31,324,064 - - 15,631,438 15,330,603 14,353,359 3,021,496 447,048 76,431,897 104,315,622 112,239,765 54,780,937 45,069,540 4,440,546 4,169,768 4,202,274 4,085,282 4,208,855 4,440,546 4,169,768 4,202,274 4,085,282 4,208,855 80,872,443 108,485,390 116,442,039 58,866,219 49,278,395 25,053 21,439 47,696 86,869 38,812 1,373,952 1,100,491 1,044,399 1,020,822 927,604 138,391 69,391 74,471 68,470 112,695 275,178 250,557 210,151 247,397 245,392 1,308,702 1,124,647 1,086,771 1,080,744 1,209,438 10,725,280 15,363,650 13,152,942 11,289,673 28,068,940 10,647,270 5,974,311 3,157,828 9,990,793 4,115,238 24,493,826 23,904,486 18,774,258 23,784,768 34,718,119 3,368,135 3,584,996 3,756,615 3,871,898 3,736,879 3,368,135 3,584,996 3,756,615 3,871,898 3,736,879 27,861,961 27,489,482 22,530,873 27,656,666 38,454,998 (51,938,071) (80,411,136) (93,465,507) (30,996,169) (10,351,421) (1,072,411) (584,772) (445,659) (213,384) (471,976) (53,010,482) (80,995,908) (93,911,166) (31,209,553) (10,823,397) 6,653,583 6,278,470 5,942,353 21,370,476 7,043,604 36,702,197 35,390,317 32,569,795 - - 7,279,513 6,927,388 7,323,835 7,713,741 5,980,684 4,480,467 4,265,438 4,737,968 5,446,883 7,833,545 1,533,249 1,585,427 1,607,829 1,687,440 1,669,476 285,304 302,223 285,270 293,592 292,966 455,089 461,957 437,235 428,963 518,778 7,387,244 5,362,684 4,693,974 1,925,255 1,605,718 3,940,801 3,714,437 3,515,395 3,173,826 3,157,330 21,542 2,330 - - 28,551 118,567 477,936 3,211,584 268,644 192,509 - - - 158,654,715 (2,189,984) 3,074 1,252 2,125 1,075 2,225 - - - - 100,799 68,860,630 64,769,859 64,327,363 200,964,610 26,236,201 16,919,485 (15,642,529) (29,140,269) 169,967,366 15,781,756 (1,069,337) (583,520) (443,534) (212,309) (368,952) $ 15,850,148 $ (16,226,049) $ (29,583,803) $ 169,755,057 $ 15,412,804 137 365 Expenses: General government Public safety Community services Planning and development Public works Contribution to other agencies Interest on long -term debt Total governmental activities expenses Program revenues: Charges for services: General government Public safety Community services Planning and development Public works Operating grants and contributions Capital grants and contributions Total governmental activities program revenues Net program revenues (expenses) General revenues and other changes in net position: Taxes: Property taxes Tax increment Sales tax Transient occupancy taxes Franchise tax Business license taxes Other tax Motor vehicle in lieu, unrestricted Investment income Gain (loss) on sale of capital assets Miscellaneous Extraordinary gain /loss on dissolution of RDA Transfers Total governmental activities Changes in net position - governmental activities Source: City of La Quinta CITY OF LA QUINTA Changes in Net Position - Governmental Activities Last Ten Fiscal Years (accrual basis of accounting) Fiscal Year 2004 2005 2006 2007 2008 $ 4,319,778 $ 3,595,906 $ 4,229,871 $ 6,284,342 $ 6,953,073 10,256,463 8,512,875 9,065,244 12,724,100 13,472,036 1,446,999 1,157,141 1,426,033 4,299,453 5,797,116 7,526,977 5,752,239 5,906,915 7,736,520 35,323,858 6,003,013 9,101,582 10,006,335 10,511,874 11,097,526 9,658,779 15,265,051 15,494,656 15,163,422 15,522,441 39,212,009 43,384,794 46,129,054 56,719,711 88,166,050 337,376 445,663 717,849 60,530 8,328 4,004,621 4,438,115 4,168,206 2,659,515 2,050,492 252,677 252,501 428,947 387,065 374,092 662,737 754,938 1,873,676 169,643 134,211 1,813,993 2,815,703 3,021,379 2,244,156 1,900,437 1,799,503 1,935,578 3,603,173 3,796,495 5,905,664 12,090,143 18,591,423 33,918,901 17,601,131 50,090,419 20,961,050 29,233,921 47,732,131 26,918,535 60,463,643 (18,250,959) (14,150,873) 1,603,077 (29,801,176) (27,702,407) 2,198,141 2,579,245 3,679,079 4,999,051 6,014,305 24,450,337 24,443,112 35,168,329 42,583,031 42,114,893 5,240,037 6,773,566 7,613,075 8,896,716 8,492,213 4,261,767 4,831,338 5,437,238 5,448,361 5,327,203 895,810 1,185,087 1,044,470 1,259,985 1,748,082 191,062 251,618 276,917 307,032 317,011 675,996 1,141,177 1,049,701 872,753 641,705 1,608,151 2,453,642 2,740,233 3,291,055 3,803,647 1,738,505 4,336,050 6,319,502 11,854,951 10,230,489 - 3,717,470 1,967,292 - 57,346 1,489,612 2,397,474 1,943,093 2,052,246 1,220,627 - (41,459,643) (1,137,203) (874,645) - 42,749,418 12,650,136 66,101,726 80,690,536 79,967,521 $ 24,498,459 $ (1,500,737) $ 67,704,803 $ 50,889,360 $ 52,265,114 138 366 Table 3 2009 2010 2011 2012 2013 $ 7,836,146 $ 34,287,068 $ 11,283,358 $ 6,183,712 $ 4,511,023 19,736,941 21,274,519 21,070,458 20,815,454 21,047,691 14,808,850 15,923,380 4,735,964 5,093,402 4,986,104 7,317,689 5,173,326 18,715,283 6,378,352 2,274,541 11,100,833 12,326,726 10,757,279 13,288,521 11,803,133 - - 31,324,064 - - 15,631,438 15,330,603 14,353,359 3,021,496 447,048 25,053 21,439 47,696 86,869 38,812 1,373,952 1,100,491 1,044,399 1,020,822 927,604 275,178 250,557 210,151 247,397 245,392 138,391 69,391 74,471 68,470 112,695 1,308,702 1,124,647 1,086,771 1,080,744 1,209,438 10,725,280 15,363,650 13,152,942 11,289,673 28,068,940 10,647,270 5,974,311 3,157,828 9,990,793 4,115,238 24,493,826 23,904,486 18,774,258 23,784,768 34,718,119 (51,938,071) (80,411,136) (93,465,507) (30,996,169) (10,351,421) 6,653,583 6,278,470 5,942,353 21,370,476 7,043,604 36,702,197 35,390,317 32,569,795 - - 7,279,513 6,927,388 7,323,835 7,713,741 5,980,684 4,480,467 4,265,438 4,737,968 5,446,883 7,833,545 1,533,249 1,585,427 1,607,829 1,687,440 1,669,476 285,304 302,223 285,270 293,592 292,966 455,089 461,957 437,235 428,963 518,778 3,940,801 3,714,437 3,515,395 3,173,826 3,157,330 7,387,244 5,362,684 4,693,974 1,925,255 1,605,718 21,542 2,330 - - 28,551 118,567 477,936 3,211,584 268,644 192,509 - - - 158,654,715 (2,189,984) 68,857,556 64,768,607 64,325,238 200,963,535 26,133,177 $ 16,919,485 $ (15,642,529) $ (29,140,269) $ 169,967,366 $ 15,781,756 139 367 THIS PAGE INTENTIONALLY LEFT BLANK 140 368 CITY OF LA QUINTA TABLE 4 Changes in Net Position - Business -type Activities Last Nine Fiscal Years (accrual basis of accounting) Fiscal Year Expenses: Golf Course 1,877,291 2 4,523,146 4,520,173 4,761,581 4,440,546 4,169,768 4,202,274 4,085,282 4,208,855 Total business -type activities expenses 1,877,291 4,523,146 4,520,173 4,761,581 4,440,546 4,169,768 4,202,274 4,085,282 4,208,855 Program revenues: Charges for services: Golf Course 1,091,836 2 3,120,728 3,540,748 3,814,233 3,368,135 3,584,996 3,756,615 3,871,898 3,736,879 Capital grants and contributions - - - 352,687 - - - - - Total business -type activities program revenues 1,091,836 3,120,728 3,540,748 4,166,920 3,368,135 3,584,996 3,756,615 3,871,898 3,736,879 Net revenues (expenses) (785,455) (1,402,418) (979,425) (594,661) (1,072,411) (584,772) (445,659) (213,384) (471,976) General revenues and other changes in Net Position: Investment income - 553 1,817 4,310 3,074 1,252 2,125 1,075 2,225 Investment expense - - - - - - - - - Gain (loss) on sale of capital assets - - - - (47,721) - - - - - Insurance Recoveries - - - - - - - - 100,799 Transfers - 164,190 874,645 - - - - - - Capital contributions 41,459,643 973,013 979,425 Total business -type activities 41,459,643 1,137,756 1,855,887 (43,411) 3,074 1,252 2,125 1,075 103,024 40,674,188 (264,662) 876,462 (638,072) (1,069,337) (583,520) (443,534) (212,309) (368,952) Changes in Net Position - business -type activities The Citv ofLa Quinta implemented the business tvpe activities in FT 2004/2005. 1 The transfer was for land & golf course improvements transferred to the Enterprise Fund. 2 This was the first full year of operations for the Golf Course Source: City of La Quinta 141 369 CITY OF LA QUINTA Fund Balances of Governmental Funds Last Ten Fiscal Years (modified accrual basis of accounting) Fiscal Year 2004 2005 2006 2007 2008 General fund: Nonspendable: Prepaid costs $ 292,816 $ 507,931 $ 503,642 $ 11,774 $ 10,601 Land held for resale - - - - - Notes and loans - - - - - Advances to other funds 28,671,083 31,904,659 22,700,961 27,597,329 45,264,966 Deposits 246,858 5,903 4,825 Due from Other Governments Restricted for: Debt service - - - - - Committed: Emergency reserve 11,915,000 15,067,577 16,905,386 18,722,524 19,651,824 Post retirement health benefits - - - - - Capital Projects - 589,875 10,877,058 482,718 2,100,000 Educational purposes - 1,000,000 750,000 500,000 250,000 Library - 11,981 - - - Economic development - 467,072 4,967,072 2,327,430 1,911,131 Assigned: Continuing appropriations 1,069,667 1,319,787 2,257,200 2,835,297 Unassigned: 13,579,479 13,308,205 18,239,315 32,741,545 20,423,375 Total general fund $ 54,705,236 $ 63,926,967 $ 76,269,124 $ 84,640,520 $ 92,452,019 All other governmental funds: Nonspendable: Prepaid costs $ - $ - $ 7,987 $ 7,977 $ 5,353 Land held for resale - - - - - Notes and loans 2,123,425 2,117,873 2,112,597 2,081,645 2,076,063 Advances to other funds 5,336,158 7,061,027 5,365,097 4,823,543 4,402,213 Deposits - 1,110 - - - Restricted: Planning and development proje 7,518,862 16,144,465 26,172,191 15,297,481 21,906,749 Public safety 8,413 154,115 143,846 153,818 198,843 Community services 1,359,723 2,889,245 9,696,885 12,214,375 11,406,628 Public works 409,534 256,881 462,171 104,878 309,566 Capital Projects 124,658,452 ' 99,186,105 92,112,917 66,225,066 69,626,275 Debt service 4,093,123 4,605,101 10,288,494 24,309,220 5,094,635 Assigned: Continuing appropriations - - - - - Unassigned: (20,244,236) (18,801,305) (7,133,230) (7,854,868) (19,653,179) Total all other governmental funds $ 125,263,454 $113,614,617 $ 139,228,955 $ 117,363,135 $ 95,373,146 The increase was primarily the result of the issuance of the 2004 Financing Authority bonds. In Fiscal Year 2009 -2010, the City implemented GASB 54 which changed the reporting requirements for fund balances in the financial statements. This table has been updated to reflect the impact of GASB 54 not only for Fiscal The increase was primarily the result of the issuance of the 2011 Financing Authority bonds. Source: City of La Quinta 142 370 TABLE 5 2009 2010 2011 2012 2013 $ 12,424 $ 9,030 $ 23,260 $ 27,481 $ 11,786 - - 8,320,000 8,320,000 8,320,000 46,137,692 57,897,671 15,373,104 15,417,929 15,509,691 9,830 9,830 9,967 118,516 4,830 25, 807, 752 31, 032,124 34, 018, 930 10, 767,199 41,378, 966 - - 169,631 173,426 - 18,201, 948 17,774,648 18,018, 595 17,516,295 16,034, 995 - 1,258,059 1,258,059 1,523,401 1,523,401 2,144, 085 - - - 2,848,737 3,485, 747 1,555,176 1,768,494 1,657,694 1,013, 533 22,335,655 13,525,704 48,140,444 47,121,339 5,926,651 $ 92, 327, 381 $ 92, 030,118 $ 93, 081, 554 $ 91, 876, 081 $ 92, 572, 590 $ 19,197 $ 7,740 $ 10,563 $ - $ - 2,067,028 2,088,709 2,081,614 2,092,086 2,086,499 4,321,119 4,293,166 4,569,188 - - 4,540 6,400 6,000 - - 25, 807, 752 31, 032,124 34, 018, 930 10, 767,199 3,730,533 245,468 48,852 96,364 245,187 258,968 11,387,631 11,675,417 10,248, 314 11,162, 057 11,626,441 7,539,181 448,731 396,355 145,823 262,754 50, 556, 856 53,123, 856 58,111,106 3 4,089,156 1,392,581 5,490,098 3,890 4,001,426 2,534 2,234 2,000 - - - - (19,339,823) (33,626,907) (13,250,398) (13,248,593) (13,179,196) $ 88,101, 047 $ 69,101, 978 $ 100,289, 462 $ 15,255, 449 $ 6,180, 814 143 371 CITY OF LA QUINTA Changes in Fund Balances of Governmental Funds Last Ten Fiscal Years (modified accrual basis of accounting) Extraordinary gain /loss on dissolution of redevelopment agency Net change in fund balances $ 74,310,894 $ (2,427,106) $ 37,956,495 L(14,193,687) $ (14,178,490) Debt service as a percentage of noncapital expenditures (a) 57.9% 62.0% 65.5% 61.0% 47.1% (a) The capitalizable expenditure was derived from the Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fun( Source: City of La Quinta 144 372 Fiscal Year 2004 2005 2006 2007 2008 Revenues: Taxes $ 58,301,082 $ 68,175,347 $ 89,704,947 $ 100,103,324 $ 105,870,933 Assessments 816,045 825,292 818,526 877,191 909,229 Licenses and permits 3,096,145 3,226,167 5,145,430 2,788,882 2,107,035 Intergovernmental 11,858,627 10,242,876 18,585,468 14,803,971 15,382,135 Charges for services 2,619,578 3,402,602 3,367,989 1,821,794 1,334,060 Use of money and property 4,854,728 9,798,356 12,671,662 14,804,348 12,874,926 Contributions - - - - 37,643,190 Developer participation 5,718,073 6,091,156 12,473,440 5,310,440 6,537,991 Miscellaneous 1,359,539 528,903 637,054 412,353 629,471 Total revenues 88,623,817 102,290,699 143,404,516 140,922,303 183,288,970 Expenditures Current: General government 4,099,376 3,970,921 4,644,954 6,150,699 7,367,144 Public safety 9,672,708 12,364,583 13,029,187 15,685,493 17,181,775 Planning and development 7,480,421 5,719,373 5,847,563 28,994,177 15,374,160 Community services 1,025,397 1,104,509 1,248,308 4,027,302 5,336,757 Public works 4,536,589 6,206,769 6,987,014 6,755,507 6,563,494 Capital projects 43,331,919 40,012,387 25,445,550 36,420,417 82,883,317 Debt service: Principal retirement 3,610,538 3,793,660 4,777,748 5,647,940 5,949,311 Interest and fiscal charges 13,961,721 14,355,577 15,554,612 15,059,977 15,424,708 Payment to bond escrow 1,591,107 - - - - Payments under pass- through obligations 21,448,147 25,756,321 35,958,291 36,498,575 42,989,023 Total expenditures 110,757,923 113,284,100 113,493,227 155,240,087 199,069,689 Excess (deficiency) of revenues over (under) expenditures (22,134,106) (10,993,401) 29,911,289 (14,317,784) (15,780,719) Other financing sources (uses): Issuance of tax allocation bonds 26,400,000 - - - - Issuance of revenue bonds 90,000,000 - - - - Payment to bond escrow (19,955,000) - - - - Transfers in 154,613,662 49,248,081 35,828,335 60,954,576 88,604,682 Transfers out (154,613,662) (49,248,081) (35,992,525) (60,954,576) (87,342,608) Other debts issued - - - - - Capitalleases - - - - 182,094 Proceeds from sale of capital assets - 8,566,295 8,209,396 124,097 158,061 Total other financing sources (uses) 96,445,000 8,566,295 8,045,206 124,097 1,602,229 Extraordinary gain /loss on dissolution of redevelopment agency Net change in fund balances $ 74,310,894 $ (2,427,106) $ 37,956,495 L(14,193,687) $ (14,178,490) Debt service as a percentage of noncapital expenditures (a) 57.9% 62.0% 65.5% 61.0% 47.1% (a) The capitalizable expenditure was derived from the Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fun( Source: City of La Quinta 144 372 2009 2010 2011 2012 2013 $ 99,816,072 $ 93,831,918 $ 88,498,457 $ 53,632,023 $ 23,506,679 927,816 966,639 956,048 950,292 954,058 871,167 472,409 547,071 482,831 566,510 18,679,355 19,473,076 19,005,643 15,875,582 15,464,942 673,779 484,043 501,418 635,111 625,813 7,043,646 5,338,679 4,670,732 1,914,518 1,582,762 240,591 395,823 327,751 303,773 18,377,253 2,243,785 273,739 945,805 903,144 1,226,825 720,185 608,342 319,763 276,327 491,267 131,216,396 121,844,668 115,772,688 74,973,601 62,796,109 7,230,436 30,220,882 10,885,519 4,881,922 4,587,888 18,946,866 20,116,936 19,826,372 19,669,517 20,168,038 7,261,835 6,028,492 8,460,420 4,314,646 27,514,768 4,698,985 4,204,626 4,147,758 4,086,686 4,411,536 6,324,055 6,862,887 4,808,060 6,192,733 5,067,370 32,363,859 14,514,910 21,287,775 13,335,989 8,622,783 6,319,580 6,616,412 7,011,261 7,066,726 556,871 15,348,598 15,357,968 15,037,919 6,701,079 437,678 42,426,670 38,710,894 35,607,089 16,755,441 - 140,920,884 142,634,007 127,072,173 83,004,739 71,366,932 (9,704,488) (20,789,339) (11,299,485) (8,031,138) (8,570,823) 40,502,929 (40,527,930) 2,332,752 - 6,000,000 - 28,850,000 30,386,372 61,657,034 (28,893,365) (61,652,479) 8,683,850 12,554,752 (12,580,120) 875,275 29,841,053 (29,841,053) 71,045 121,652 2,307,751 1,493,007 43,538,405 849,907 192,697 - - - (79,058,255) - $ (7,396,737) $ (19,296,332) $ 32,238,920 $ (86,239,486) $ (8,378,126) 59.0% 47.6% 53.0% 43.8% 1.6% d Balances of Governmental Funds. TABLE 6 145 373 THIS PAGE INTENTIONALLY LEFT BLANK 146 374 CITY OF LA QUINTA TABLE 7 Assessed Value and Estimated Actual Value of Taxable Property Last Ten Fiscal Years (in dollars) Entire City (including Redevelopment Agenc Fiscal Year Taxable Ended Less: Assessed Direct June 30 Secured Unsecured Exemptions Value Rate 2004 $ 5,412,382,710 $ 40,940,877 $ (95,420,075) $ 5,357,903,512 0.8300 2005 6,289,493,552 44,014,548 (113,037,003) 6,220,471,097 0.8091 2006 7,856,383,375 72,554,357 (115,071,146) 7,813,866,586 0.9992 2007 9,986,151,525 88,740,840 (99,245,721) 9,975,646,644 0.9992 2008 11,854,669,637 101,433,002 (89,688,505) 11,866,414,134 0.9992 2009 12,410,626,893 113,185,065 (107,777,195) 12,416,034,763 1.0000 2010 11,742,665,902 121,272,880 (110,752,890) 11,753,185,892 1.0000 2011 10,913,083,169 118,972,704 (161,265,140) 10,870,790,733 1.0000 2012 10,400,897,792 107,421,771 (176,887,605) 10,331,431,958 1.0000 2013 10,345,371,473 108,971,608 (179,344,969) 10,274,998,112 1.0000 NOTE: In 1978 the voters of the State of California passed Proposition 13 which limited property taxes to a total maximum rate of 1% based upon the assessed value of the property being taxed. Each year, the assessed value of property may be increased by an "inflation factor" (limited to a maximum increase of 2 %). With few exceptions, property is only re- assessed at the time that it is sold to a new owner. At that point, the new assessed value is reassessed at the purchase price of the property sold. The assessed valuation data shown above represents the only data currently available with respect to the actual market value of taxable property and is subject to the limitations described above. Source: HDL Coren 147 375 Tax Rate Area Overlapping Rates s: City of La Quinta County of Riverside Riverside County Office of Education Riverside County Pension Obligation Desert Sands Unified Coachella Valley Unified School District Coachella Valley Water District Coachella Valley Recreation & Park District Desert Comm College District Total Overlapping Rate 020 -005 020 -005 020 -005 020 -005 020 -005 020 -005 020 -005 020 -005 020 -015 020 -015 020 -089 020 -089 020 -089 020 -089 020 -089 0.0767 0.0761 0.0799 0.0799 0.0811 0.1004 0.0757 0.0442 0.0332 0.0462 0.0464 0.0660 0.0860 0.0862 0.0199 0.0199 0.0199 0.0199 0.0200 0.0200 0.0079 0.1409 0.1293 0.1461 0.1462 0.1671 0.2063 0.1698 Total Direct and Overlapping Rate 1.1401 1.1285 1.1453 1.1462 1.1671 1.2063 1.1697 NOTE: In 1978, California voters passed proposition 13 which sets the property lax rate at a 1.00% fixed amount for direct taxes. This 1% is shared by all taxing agencies for which the subject property resides within. Source: County of Riverside Auditor Controller's Office ' Direct rate from Tax Rate Area (TRA) 020 -059 provided by Hdl Coren & Cone and overlapping debt rates from California Municipal Statistics 2 Direct rate taken from all non- RDATRA's provided by the County of Riverside and do not include ERAF deductions and overlapping rates provided by California Municipal Statistics ' Direct rate taken from an analysis by the City of La Quinta Finance Department staff of all TRA's in the Project area and do not include State ERAF deductions and overlapping rates provided by California Municipal Statistics 4 Direct rate taken from an analysis of the TRA in the Project area and do not include State ERAF deductions and overlapping rates provided by California Municipal Statistics s Overlapping rates are based upon a single tax rate area only. Note: The information was first presented in Fiscal Year 2006 0.0767 0.0761 0.0756 0.0799 0.0811 0.1004 0.0757 0.0199 0.0208 0.0484 0.0464 0.0660 0.0860 0.0862 0.0208 0.0199 0.0199 0.0199 0.0200 0.0200 0.0079 0.1175 0.1169 0.1440 0.1462 0.1671 0.2063 0.1698 1.1175 1.1169 1.1440 1.1463 1.1671 1.2063 1.1698 148 376 CITY OF LA QUINTA Direct and Overlapping Property Tax Rates (Rate per $100 of assessed value) Last Eight Fiscal Years City Redevelopment Non - Project Area Project Area 1 2006 1 2007 1 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 20063 2007 3 20084 20094 2010 4 2011 4 2012 4 Direct Rates: City of La Quinta 0.0760 0.0760 0.0760 0.0506 0.0506 0.0734 0.0760 0.0760 0.0000 0.0000 0.0000 0.0152 0.0036 0.0049 0.0524 Redevelopment agency Project Area 1 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.5830 0.5880 0.5150 0.5245 0.5432 0.5310 0.0000 Redevelopment agency Project Area 2 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 County of Riverside 0.1960 0.1960 0.1960 0.2586 0.2586 0.2318 0.1957 0.1958 0.2639 0.2619 0.2619 0.2325 0.2501 0.2471 0.2683 County Free Library 0.0250 0.0250 0.0250 0.0284 0.0284 0.0280 0.0252 0.0253 0.0276 0.0276 0.0276 0.0277 0.0276 0.0282 0.0294 County Structure Fire Protection 0.0540 0.0540 0.0540 0.0610 0.0610 0.0602 0.0544 0.0544 0.0595 0.0595 0.0595 0.0595 0.0595 0.0607 0.0633 Coachella Valley (CV) Unified School 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.4322 0.4322 0.0170 0.0150 0.0020 0.0149 0.0167 0.0182 0.0000 Desert Sands Unified School 0.4320 0.4320 0.4320 0.3765 0.3765 0.3716 0.0000 0.0000 0.0160 0.0140 0.0140 0.0695 0.0568 0.0637 0.3905 Desert Community College 0.0700 0.0700 0.0700 0.0782 0.0782 0.0772 0.0698 0.0698 0.0030 0.0030 0.0720 0.0177 0.0152 0.0166 0.0812 Riverside County Office of Education 0.0380 0.0380 0.0380 0.0426 0.0426 0.0420 0.0380 0.0380 0.0030 0.0030 0.0180 0.0093 0.0027 0.0038 0.0442 Riverside County Regional Park & Open Space 0.0040 0.0040 0.0040 0.0000 0.0000 0.0000 0.0040 0.0039 0.0000 0.0000 0.0030 0.0000 0.0000 0.0000 0.0000 CV Public Cemetery 0.0032 0.0032 0.0032 0.0035 0.0035 0.0035 0.0032 0.0031 0.0000 0.0000 0.0000 0.0008 0.0002 0.0003 0.0037 CV Mosquito 0.0127 0.0127 0.0127 0.0142 0.0142 0.0141 0.0127 0.0127 0.0120 0.0120 0.0120 0.0112 0.0111 0.0112 0.0148 Desert Recreation District 0.0192 0.0192 0.0192 0.0215 0.0215 0.0213 0.0192 0.0192 0.0010 0.0020 0.0010 0.0044 0.0014 0.0019 0.0223 CV Water District 0.0250 0.0250 0.0250 0.0284 0.0284 0.0281 0.0254 0.0254 0.0130 0.0130 0.0010 0.0127 0.0120 0.0124 0.0295 CV Resource Conservation 0.0003 0.0003 0.0003 0.0004 0.0004 0.0004 0.0003 0.0003 0.0000 0.0000 0.0130 0.0001 0.0000 0.0000 0.0004 CVWD District 1 Debt Service 0.0118 0.0118 0.0118 0.0000 0.0000 0.0131 0.0118 0.0118 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 CVWD Storm Water Unit 0.0320 0.0320 0.0320 0.0360 0.0360 0.0355 0.0321 0.0321 0.0010 0.0010 0.0000 0.0000 0.0000 0.0000 0.0000 Total Direct Rate 0.9992 0.9992 0.9992 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 Tax Rate Area Overlapping Rates s: City of La Quinta County of Riverside Riverside County Office of Education Riverside County Pension Obligation Desert Sands Unified Coachella Valley Unified School District Coachella Valley Water District Coachella Valley Recreation & Park District Desert Comm College District Total Overlapping Rate 020 -005 020 -005 020 -005 020 -005 020 -005 020 -005 020 -005 020 -005 020 -015 020 -015 020 -089 020 -089 020 -089 020 -089 020 -089 0.0767 0.0761 0.0799 0.0799 0.0811 0.1004 0.0757 0.0442 0.0332 0.0462 0.0464 0.0660 0.0860 0.0862 0.0199 0.0199 0.0199 0.0199 0.0200 0.0200 0.0079 0.1409 0.1293 0.1461 0.1462 0.1671 0.2063 0.1698 Total Direct and Overlapping Rate 1.1401 1.1285 1.1453 1.1462 1.1671 1.2063 1.1697 NOTE: In 1978, California voters passed proposition 13 which sets the property lax rate at a 1.00% fixed amount for direct taxes. This 1% is shared by all taxing agencies for which the subject property resides within. Source: County of Riverside Auditor Controller's Office ' Direct rate from Tax Rate Area (TRA) 020 -059 provided by Hdl Coren & Cone and overlapping debt rates from California Municipal Statistics 2 Direct rate taken from all non- RDATRA's provided by the County of Riverside and do not include ERAF deductions and overlapping rates provided by California Municipal Statistics ' Direct rate taken from an analysis by the City of La Quinta Finance Department staff of all TRA's in the Project area and do not include State ERAF deductions and overlapping rates provided by California Municipal Statistics 4 Direct rate taken from an analysis of the TRA in the Project area and do not include State ERAF deductions and overlapping rates provided by California Municipal Statistics s Overlapping rates are based upon a single tax rate area only. Note: The information was first presented in Fiscal Year 2006 0.0767 0.0761 0.0756 0.0799 0.0811 0.1004 0.0757 0.0199 0.0208 0.0484 0.0464 0.0660 0.0860 0.0862 0.0208 0.0199 0.0199 0.0199 0.0200 0.0200 0.0079 0.1175 0.1169 0.1440 0.1462 0.1671 0.2063 0.1698 1.1175 1.1169 1.1440 1.1463 1.1671 1.2063 1.1698 148 376 Redevelopment Project Area 2 20063 2007 3 20084 20094 2010 4 2011 4 2012 4 0.0000 0.0000 0.0000 0.0000 0.0000 0.0019 0.0499 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0862 0.2860 0.2920 0.2910 0.3193 0.3174 0.3059 0.0000 0.2617 0.2617 0.2617 0.2516 0.2537 0.2511 0.2553 0.0280 0.0280 0.0280 0.0280 0.0280 0.0286 0.0280 0.0603 0.0603 0.0603 0.0603 0.0603 0.0616 0.0602 0.0000 0.0000 0.0020 0.0000 0.0000 0.0000 0.0000 0.2000 0.1980 0.1970 0.1860 0.1859 0.1930 0.3716 0.0420 0.0410 0.0410 0.0386 0.0386 0.0401 0.0772 0.0230 0.0220 0.0220 0.0210 0.0210 0.0218 0.0420 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0001 0.0035 0.0150 0.0140 0.0140 0.0141 0.0141 0.0141 0.0140 0.0060 0.0060 0.0060 0.0053 0.0053 0.0059 0.0212 0.0770 0.0760 0.0760 0.0757 0.0757 0.0740 0.0281 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0004 0.0000 0.0000 0.0000 0.0000 0.0000 0.0005 0.0131 0.0010 0.0010 0.0010 0.0000 0.0000 0.0014 0.0355 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 020 -144 020 -144 020 -144 020 -144 020 -144 020 -144 020 -144 0.0767 0.0761 0.0756 0.0799 0.0811 0.1004 0.0757 0.0442 0.0332 0.0484 0.0464 0.0660 0.0860 0.0862 0.0199 0.0199 0.0199 0.0199 0.0200 0.0200 0.0079 0.1409 0.1293 0.1440 0.1462 0.1671 0.2063 0.1698 1.1409 1.1293 1.1440 1.1462 1.1671 1.2063 1.1698 TABLE 8 149 377 Taxpaver KSL Desert Resort, Inc TD Desert Development MSR Resort Golf Course East of Madison LLC Inland American La Quinta Pavilion Coral Option I LLC IOTA Griffin LLC WRM La Quinta Walmart Stores Village Resort ND La Quinta Partners Toll California V Quarry at La Quinta Inc Aventine Development Prestwick Development M and H Realty Partners II Mery Griffin Source: HdL Coren & Cone CITY OF LA QUINTA Principal Property Taxpayers Current Year and Ten Years Ago (in dollars) TABLE 9 2013 2004 Percent of Percent of Total City Total City Taxable Taxable Taxable Taxable Assessed Assessed Assessed Assessed Value Rank Value Value Rank Value $ 151,877,857 1 1.40% $ 230,492,822 1 4.85% 100,155,108 2 0.92% 43,414,117 2 0.51% 61,124,895 3 0.56% 45,365,091 4 0.42% - 43,399,514 5 0.40% - 42,836,010 6 0.39% 35,192,155 4 0.51% 35,412,485 7 0.00% - 30,170,000 8 0.28% 28,668,169 9 0.26% 24,486,681 10 0.23% - 39,494,958 3 0.44% 34,068,168 5 0.72% 28,630,587 6 0.33% 20,675,000 7 0.33% 16,915,476 8 0.32% - - 15,053,730 9 0.31% 13,545,073 10 0.31% $ 563,495,810 4.86% $ 477,482,086 8.63% 150 378 CITY OF LA QUINTA Property Tax Levies and Collections Last Eight Fiscal Years ( in dollars) Collected within the Fiscal Taxes Levied Fiscal Year of Levy Collections in Year Ended for the Percent Subsequent June 30 Fiscal Year Amount of Levv Years TABLE 10 Total Collections to Date Amount Percent of Levy 2006 $ 61,420,601 $ 73,097,362 119.01% $ 2,092,062 $ 75,189,424 122.42% 2007 74,170,170 83,797,365 112.98% 1,802,076 85,599,441 115.41% 2008 83,018,429 87,804,912 105.77% 3,216,547 91,021,459 109.64% 2009 83,934,188 86,721,572 103.32% 1,471,940 88,193,512 105.07% 2010 78,621,410 80,651,874 102.58% 434,643 81,086,517 103.14% 2011 72,735,079 74,047,640 101.80% 259,209 74,306,849 102.16% 2012 73,462,430 38,125,919 51.90% - 38,125,919 51.90% 2013 5,753,420 6,925,637 120.37% - 6,925,637 120.37% NOTE: The amounts presented include City property taxes and Redevelopment Agency tax increment. This schedule also includes amounts collected by the City and Redevelopment Agency that were passed- through to other agencies. Effective February 1, 2012, ABIx26 dissolved the Redevelopment Agencies throughout the State of California which resulted in the reduction of amounts collected during Fiscal Year 2011 -2012 and Fiscal Year 2012 -2013. Note: The information was first presented in Fiscal Year 2006. Source: County of Riverside Auditor Controller's Office 151 379 Governmental Activities Reimbursement Agreement Capital lease USDA Loan Provident Savings Loan Due to Coachella Valley Unified School District Due to County of Riverside Developer Agreement Tax Allocation Bonds Project Area 1 Tax Allocation Bonds Project Area 2 2004 Local Agency Revenue Bonds 2011 Local Agency Revenue Bonds City Hall Lease Revenue Bonds Unamortized Discount and Issuance Costs Total Governmental CITY OF LA QUINTA Ratios of Outstanding Debt by Type Last Ten Fiscal Years (in dollars) Fiscal Year Ended 2004 2005 2006 2007 2008 $ 428,311 $ 378,311 $ 328,311 $ 278,311 $ 228,311 6,653,377 5,927,263 5,186,627 4,431,178 3,675,731 2,050,000 1,950,000 1,850,000 1,750,000 1,600,000 1,010,688 898,141 776,030 643,539 511,048 142,507,628 140,263,659 141,785,000 139,145,000 136,350,000 6,325,000 6,230,000 6,130,000 6,025,000 5,915,000 87,924,343 87,947,058 89,265,000 87,745,000 86,175,000 6,890,000 6,575,000 6,245,000 5,900,000 5,540,000 (877,230) (877,230) (841,087) 253,789,347 250,169,432 250,688,738 245,040,798 239,154,003 Business -type Activities Capital Leases 801,417 1,090,602 825,848 681,048 Total Business -type activities 801,417 1,090,602 825,848 681,048 Total Primary Government Population - State Department of Finance January 1 Number of Households Median Household Income Percentage of Personal Income Debt Per Capita $ 253,789,347 $ 250,970,849 $ 251,779,340 $ 245,866,646 $ 239,835,051 32,522 36,145 38,340 41,092 42,958 15,942 17,549 18,762 20,176 21,058 (2) $ (2) $ 65,906 $ 67,754 $ 74,683 (2) - 200.00% 20.36% 17.99% 15.25% $ 7,804 $ 6,943 $ 6,567 $ 5,983 $ 5,583 'Notes: Details regarding the City's outstanding debt can be found in the notes to the financial statements. 1 The debt service payment for the 2004 Lease Revenue Bonds are made from Redevelopment Project Area 1 & 2 low & moderate income tax increment. 2 Information not collected prior to Fiscal Year 2006 152 380 TABLE 11 2009 2010 2011 2012 2013 $ 178,311 $ 128,311 $ - $ - $ - 149,169 114,583 78,253 40,090 71,045 751,754 741,171 729,480 - 702,105 1,556,283 1,530,958 1,503,433 1,441,096 2,874,653 2,072,965 1,255,243 - 1,400,000 1,200,000 1,000,000 104,045 $ 343,814 174,584 - 10.44% 133, 390, 000 130, 255, 000 126, 925, 000 5,151 $ 5,800,000 5,680,000 11,555,000 84,560,000 82,890,000 81,150,000 - - 28,850,000 - - 5,160,000 4,760,000 4,340,000 3,895,000 3,425,000 (804,944) (768,801) (1,115,799) - - 235,359,040 228,778,771 256,270,610 3,935,090 5,639,246 285,217 54,543 286,097 169,084 43,736 285,217 54,543 286,097 169,084 43,736 $ 235,644,257 $ 228,833,314 $ 256,556,707 $ 4,104,174 $ 5,682,982 43,778 44,421 37,836 38,075 38,401 21,355 23,489 23,528 23,528 23,612 $ 76,227 $ 90,124 $ 104,410 $ 104,045 $ 77,790 14.48% 10.81% 10.44% 0.17% 0.31% $ 5,383 $ 5,151 $ 6,781 $ 108 $ 148 153 381 CITY OF LA QUINTA Ratio of General Bonded Debt Outstanding Last Ten Fiscal Years (In Dollars) TABLE 12 Outstanding General Bonded Debt Fiscal Year City Hall Local Agency Tax Percent of Per Ended Lease Revenue Allocation Assessed Median June 30 Obligation Bonds' Bonds Total Value' lousehold Income 2004 $ 6,890,000 $ 87,924,343 $ 148,832,628 $ 243,646,971 4.55% 2 2005 6,575,000 87,947,058 146,493,659 241,015,717 3.87% 2 2006 6,245,000 89,265,000 147,915,000 243,425,000 3.12% 3,694 2007 5,900,000 87,745,000 145,170,000 238,815,000 2.39% 3,525 2008 5,540,000 86,175,000 142,265,000 233,980,000 1.97% 3,133 2009 5,160,000 84,560,000 139,190,000 228,910,000 1.84% 3,003 2010 4,760,000 82,890,000 135,935,000 223,585,000 1.90% 2,481 2011 4,340,000 110,000,000 138,480,000 252,820,000 2.33% 2,421 2012 3,895,000 - - 3,895,000 0.04% 37 2013 3,425,000 - - 3,425,000 0.03% 44 General bonded debt is debt payable with governmental fund resources and general obligation bonds recorded in enterprise funds (of which, the City has none). ' Assessed value has been used because the actual value of taxable property is not readily available in the State of California. 2 Information not collected prior to Fiscal Year 2006 Source: City of La Quinta 154 382 CITY OF LA QUINTA Direct and Overlapping Debt June 30, 2013 City Assessed Valuation Total Assessed Valuation Source: Riverside County Auditor Controller Overlapping Debt Repaid with Property Taxes And Assessments $ 10,274,998,112 $ 10,274,998,112 Percentage Outstanding Applicable 1 Debt 6/30/13 TABLE 13 Estimated Share of Overlapping Debt Desert Community College District 16.779% $ 318,557,917 $ 53,450,833 Coachella Valley Unified School District 52.969% 183,662,102 97,283,979 Desert Sands Unified School District ( DSUSD) 20.018% 299,439,872 59,941,874 DSUSD Community Facilities District No. 1 88.912% 1,455,000 1,293,670 City of La Quinta 1915 Act Bonds 100.000% 565,000 565,000 Coachella Valley Water District Assessment District No. 68 86.247% 2,260,000 2,011,071 Total overlapping debt repaid with property taxes 805,939,891 214,546,427 Overlapping Other Debt including Certifications of Participation (COP) Riverside County General Fund Obligations 5.122% $ 640,243,149 $ 32,793,254 Riverside County Pension Obligations 5.122% 346,790,000 17,762,584 Riverside County Board of Education COP 5.122% 3,900,000 199,758 Coachella Valley Unified School District COP 52.969% 46,205,000 24,474,326 DSUSD COP 20.018% 51,790,000 10,367,322 Coachella Valley Recreation and Park District COP 26.240% 2,215,000 581,216 Total overlapping other debt Total overlapping debt City direct debt Total direct and overlapping debt 1,091,143,149 86,178,460 1,897,083,040 300,724,887 5,682,982 $ 306,407,869 Notes: For debt repaid with property taxes, the percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of another governmental unit's taxable assessed value that is within the city's boundaries and dividing it by each unit's total taxable assessed value. Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the City. This schedule estimates the portion of the outstanding debt of those overlapping governments that is borne by the residents and businesses of the City. This process recognizes that, when considering the City's ability to issue and repay long -term debt, the entire debt burden borne by the residents and businesses should be taken into account. However, this does not imply that every taxpayer is a resident, and therefore responsible for repaying the debt of each overlapping government. Source: California Municipal Statistics, Inc.- overlapping debt Source: City of La Quinta - City Direct debt 155 383 CITY OF LA QUINTA Legal Debt Margin Information Last Ten Fiscal Years Fiscal Year 2004 2005 2006 2007 2008 Assessed valuation $ 5,357,903,512 $ 6,220,471,097 $ 7,813,866,586 $ 9,975,646,644 $11,866,414,134 Debt limit percentage 15% 15% 15% 15% 15% Debt limit 803,685,527 933,070,665 1,172,079,988 1,496,346,997 1,779,962,120 Total net debt applicable to limit: General obligation bonds Legal debt margin Total debt applicable to the limit as a percentage of debt limit $ 803,685,527 $ 933,070,665 $ 1,172,079,988 $ 1,496,346,997 $ 1,779,962,120 0.0% 0.0% 0.0% 0.0% Section 43605 of the Government Code of the State of California limits the amount of indebtedness for public improvements to 15% of the assessed valuation of all real and personal property of the City. The City of La Quinta has no general bonded indebtedness Source: City of La Quinta Finance Department based upon the Assessed valuation received from the County of Riverside Auditor Controllers Office 0.0% 156 384 TABLE 14 2009 2010 2011 2012 2013 $ 12,416,034,763 $ 11,753,185,892 $ 10,870,790,733 $ 10,331,431,958 $ 10,274,998,112 15% / 0 15 ° / 0 15% / 0 15 ° / 0 15% / o 1,862,405,214 1,762,977,884 1,630,618,610 1,549, 714,794 1,541,249,717 $ 1,862,405,214 $ 1,762,977,884 $ 1,630,618,610 $ 1,549,714,794 $ 1,541,249,717 0.0% 0.0% 0.0% 0.0% 0.0% 157 385 CITY OF LA QUINTA TABLE 15 Pledged- Revenue Coverage Last Ten Fiscal Years (In Dollars) Note: Details regarding the city's outstanding debt can be found in the notes to the financial statements. 1 Lease revenues consist of payments from the City General Fund and Civic Center Development Impact Fee Fund. 158 386 Local Agency Revenue Bonds (City Hall Project) Fiscal Year Ended Lease Less: Other Net Lease Debt Service June 30 Revenue' Debt Payments Revenue Principal Interest Coverage 2003 $ 679,435 $ $ 679,435 $ 285,000 $ 394,435 1.00 2004 680,830 680,830 300,000 380,830 1.00 2005 681,220 681,220 315,000 366,220 1.00 2006 680,575 680,575 330,000 350,575 1.00 2007 678,865 678,865 345,000 333,865 1.00 2008 675,880 675,880 360,000 315,880 1.00 2009 676,450 676,450 380,000 296,450 1.00 2010 675,280 675,280 400,000 275,280 1.00 2011 672,525 672,525 420,000 252,525 1.00 2012 673,521 673,521 445,000 228,521 1.00 2013 673,130 673,130 470,000 203,130 1.00 Note: Details regarding the city's outstanding debt can be found in the notes to the financial statements. 1 Lease revenues consist of payments from the City General Fund and Civic Center Development Impact Fee Fund. 158 386 CITY OF LA QUINTA Demographic and Economic Statistics Last Ten Calendar Years TABLE 16 Calendar Calendar Calendar Calendar Calendar Calendar Calendar Calendar Calendar Calendar Year Year Year Year Year Year Year Year Year Year Sources: 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013(7) City Land (Sq Miles) (3) 35.1 35.1 35.10 35.10 35.31 35.31 35.31 35.31 35.16 35.16 Population (1) 32522 36145 38,340 41,092 42,958 43,778 44,421 37,836 38,075 38,401 Median Household Income (in dollars) (4) (4) (4) $65,906 $67,754 $74,683 $76,227 $90,124 $104,410 $104,045 $77,790 Number of Dwelling Units (3) 15,942 17,549 18,762 20,176 21,058 21,355 23,489 23,528 23,528 23,612 Persons per Household (3) 2.848 2.878 2.855 2.846 2.851 2.851 2.865 2.549 2.555 2.57 Average Income per person per household (6) (6) (6) $23,084 $23,807 $26,195 $26,737 $31,457 $40,961 $40,722 $41,200 Labor Force (2) 13700 14300 14,500 15,300 15,200 14,800 14,600 14,400 15,100 17400 Employment (2) 13200 13900 14,100 14,900 14,600 13,700 13,500 13,300 14,100 16,300 Unemployment Rate (2) 3.65% 2.80% 2.76% 2.61% 3.95% 7.43% 7.53% 7.64% 6.62% 6.30% Median age (4) (4) (4) 36 36.4 36.4 36.4 42.2 41.5 42.8 45.6 Sources: (1) State of California Department of Finance - January 1 of each year (2) State of California Economic Development Department website (3) City of La Quinta Building & Safety and Community Development Departments (4) Desert Wheeler's Newsletter City Overview through 2009; Hd LCoren & Cone Companies thereafter - data not available before 2006 (5) The population number was updated based upon the 2010 United States Census (6) The information was not collected before 2006 (7) Five year average 2007 -2011 Census 159 387 Total employment listed 5,075 31.13% 4,366 Total City Employment - July 1 16,300 12,100 Source: City of La Quinta 160 388 CITY OF LA QUINTA TABLE 17 Principal Employers Current Year and Ten Years Ago 2012 -2013 2003 -2004 Percent of Number of Total Number of Employer Activity Rank Employees Employment Employees Rank La Quinta Resort & Club Hotel & Golf Resort 1 1,246 7.64% 1,500 1 Desert Sands Unified School District Government 2 1,176 7.21% 550 3 PGA West Golf Resort 3 1,100 6.75% 1,100 2 Wal -Mart Super Center Retailer 4 340 2.09% 250 4 Costco Retailer 5 244 1.50% - - Rancho La Quinta Golf Resort 6 209 1.28% 200 5 Home Depot Retailer 7 160 0.98% 180 6 Lowe's Home Improvement Retailer 8 148 0.91% 150 7 Imperial Irrigation District Utility Company 9 140 0.86% 110 9 Stater Brothers Grocery Store 10 119 0.73% 126 8 Vons Grocery Store 11 98 0.60% 103 10 Tradition Golf Club Golf Resort 12 95 0.58% 97 12 Total employment listed 5,075 31.13% 4,366 Total City Employment - July 1 16,300 12,100 Source: City of La Quinta 160 388 CITY OF LA QUINTA Full -lime City Employees by Function Last Ten Fiscal Years Total 78000 83.00 94.00 97.00 104.00 105.00 101.00 96.00 89.00 88.00 Source: City of La Quinta NOTE: The City of La Quinta contracts with the County of Riverside for Police Services and with the California Department of Forestry through a contract with the County of 161 389 TABLE 18 Fiscal Year Ended June 30, Function 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Administration 8.00 8.00 9.00 10.00 12.00 12.00 13.00 14.00 12.00 11.00 City Clerk 5.00 5.00 5.00 5.00 6.00 6.00 6.00 6.00 5.00 5.00 Finance 8.00 8.00 9.00 9.00 9.00 9.00 9.00 9.00 8.00 8.00 Community Services 7.00 8.00 10.25 10.25 11.25 11.25 10.35 10.35 10.35 10.35 Building and Safety 19.00 21.00 22.00 24.00 25.00 25.00 25.00 21.00 21.00 21.00 Planning and Deyelopment 9.00 9.00 12.00 12.00 12.00 12.00 10.00 9.00 8.00 9.00 Public Works 22.00 23.50 26.25 26.25 28.25 29.25 27.25 26.25 24.25 23.25 Golf Course - 0.50 0.50 0.50 0.50 0.50 0.40 0.40 0.40 0.40 Total 78000 83.00 94.00 97.00 104.00 105.00 101.00 96.00 89.00 88.00 Source: City of La Quinta NOTE: The City of La Quinta contracts with the County of Riverside for Police Services and with the California Department of Forestry through a contract with the County of 161 389 TABLE 18 CITY OF LA QUINTA Operating Indicators by Function Last Eight Fiscal Years TABLE 19 Source: City of La Quinta Note: Information not collected before 2006 162 390 2006 2007 2008 2009 2010 2011 2012 2013 Finance: Number of Active Business Licenses 3,208 3,424 3,690 3,523 3,428 3,183 3,310 3,520 N u tuber of An i mal Licenses Processed 892 1,022 1,272 1,609 1,768 1,619 1,674 1,505 Number of Accounts Payable Checks Processed 4,696 4,722 4,840 4,819 4,393 4,530 3,766 3,576 Number of investment purchases 39 73 64 36 32 20 27 30 Par value of investments $327,417,000 $392,729,000 $424,500,000 $229,969,000 $267,213,000 $189,810,285 $188,782,874 $164,614,769 Number of cleared checks 5,081 4,837 5,501 5,269 4,984 4,912 5,103 3,899 Number of outgoing bank wires 202 158 136 91 75 87 63 58 Public Works: Encroachment permits issued 304 218 110 132 78 104 65 124 Request for services 618 419 1152 1931 1306 746 534 740 Building & Safety: Permits: Single family Detached 1,044 526 297 129 56 85 39 83 Single family Attached 227 38 0 6 12 0 11 0 Residential Pool 866 612 331 207 152 148 127 162 Wall /Fence 1,502 963 583 299 178 218 149 167 Other 1,607 1,404 1,121 908 790 1,033 916 1,042 Total Permits 5,246 3,543 2,332 1,549 1,188 1,484 1,242 1,454 Code Compliance: Animal Control Incidents Handled 1,901 687 2,920 3,630 3,984 4,392 4,246 3,206 Vehicle abatements 909 296 351 346 214 263 139 99 Garage Sale Permits 1,190 1,444 1,519 1,535 1,663 1,805 1,430 1,404 Weed abatements 141 76 117 97 125 143 106 1,668 Nuisance abatements 1,611 2,032 2,142 3,130 2,340 2,252 2,433 1,668 Community Services: Library activities: Library Volume 42,050 44,981 66,124 81,124 89,060 92,484 109,000 63,955 Library books checked out 55,002 99,659 117,738 215,843 259,711 263,064 275,838 220,690 Library Cards Issued 5,550 5,325 3,675 3,684 3,547 3,822 4,477 2,966 Number of School Children Visiting Library 745 260 841 1,036 772 1,881 962 737 Library Volunteer Hours 1,891 1,583 1,951 2,342 2,723 4,280 2,720 2,226 Senior Center: Number of visits 14,305 12,955 14,013 15,739 20,326 18,403 16,642 9,350 Senior Center Volunteer Hours 3,481 4,192 3,332 2,583 3,131 3,099 2,690 2,233 Recreation activities: Participants: Leisure Classes 1,373 1,192 990 1,140 1,437 1,512 2,016 1,475 Special events 4,668 7,809 8,109 11,053 8,795 8,933 36,305 5,970 Adult Sports 3,402 6,827 8,550 10,806 13,364 13,092 5,647 3,865 Golf course: Golf rounds played 38,934 40,548 40,516 39,150 43,779 45,269 46,949 46,352 Average $ Green fee 71.12 76.97 81.09 76.13 71.59 70.7 70.4 67.44 Planning and Development: Number of residential units approved 1,063 534 338 100 255 208 285 228 Commercial square footage approved 533,726 124,821 342,502 390,097 6,200 27,526 61,662 0 Source: City of La Quinta Note: Information not collected before 2006 162 390 CITY OF LA QUINTA Capital Asset Statistics by Function Last Ten Fiscal Years TABLE 20 Parks and recreation: Parks 12 12 12 Park Acreage 207 207 207 Undeveloped Park Acreage 2 2 40 Senior Center 1 1 1 Museum 1 1 1 Library 1 1 1 Golf Course: Municipal golf courses - - 1 Source: City of La Quinta In Fiscal Year ending 2009 street lights at intersections were included for the first time. ` In Fiscal Year ending 2006 traffic signals , traffic signs, and undeveloped park acreage were included for the first time. 12 13 13 Fiscal Year Ended June 30, 13 13 13 207 209 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Public works: 40 40 40 40 1 1 1 Streets (miles) 118.40 118.40 118.40 122 127 127 127 127 128 128 Bikepaths (miles) 22 22 22 22 22 22 22 22 22 22 Streetlights' ' ' 73 85 85 261 265 265 269 269 Traffic signals 2 2 2 44 45.25 45.25 49 50 50 51 52 Traffic signs 2 2 2 2,799 2,845 2,895 2,899 2,909 2,919 2,934 2,984 Bridges 2 2 2 12 12 12 12 12 12 12 12 Parks and recreation: Parks 12 12 12 Park Acreage 207 207 207 Undeveloped Park Acreage 2 2 40 Senior Center 1 1 1 Museum 1 1 1 Library 1 1 1 Golf Course: Municipal golf courses - - 1 Source: City of La Quinta In Fiscal Year ending 2009 street lights at intersections were included for the first time. ` In Fiscal Year ending 2006 traffic signals , traffic signs, and undeveloped park acreage were included for the first time. 12 13 13 13 13 13 13 207 209 209 218 218 218 218 40 40 40 40 40 40 40 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 163 KkLI Company Name Policy Number Hartford FA0267254 -11 Lexington 20412656 20412887 Lloyds WB- 0009204 California Joint Powers Insurance Authority California Joint Powers Insurance Authority Alliant PEC0011896301 CITY OF LA QUINTA Schedule of Insurance in Force June 30, 2012 Coverage Employee Dishonesty, Forgery, Computer Fraud All Risk Property Insurance Including Auto Physical Damage, Terrorism, Boiler & Machinery (Excluding Earthquake) Earthquake /Flood Real & Personal Property Including Contingent Tax Interruption Comprehensive General Liability Worker's Compensation Pollution Liability 164 TABLE 21 Limits Term Premium $1,000,000 12/3/12 - 12/3/13 $3,375 64,319,900 7/01/12 - 7/01/13 $59,620 7/1/13 - 7/1/14 $65,215 20,000,000 2/07/13 - 2/07/14 $108,193 $50 Million 6/30/13 - 6/30/14 ($60,876) Single Limit per Occurrence 10,000,000 6/30/13 - 6/30/14 $166,767 10,000,000 7/01/11 - 7/01/14 $26,227 IGRY' ZtQ0 Z4:qmj Zane] 0911110911 q 11MMAILM 0111091 0 ul�� 14 lcgj U1 C31 U City of La Quinta, California ME]• 10-7 In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in th-- circumstances for the purpose of expressing our opinions on the financial statements, but not for thi,.- purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we ds not express an opinion on the effectiveness of the City's internal control. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. We did identify the following deficiencies in internal control that we consider to be significant deficiencies: MEMMUMMM i I I I I Orange County Temecula Valley Silicon Valley Los Angeles County www.lslcpas.com 393 IBM City of La Quinta, California Management's Response: Staff met with the auditor to devise a procedure that will ensure that all grants are properly accounted for and recorded on the Schedule of Expenditures of Federal Awards. rkar.T.Y"Irg-T. "Im-R, M-TIOM The City's response to the findings identified in our audit was not subjected to the auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on =W3 F MM results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance, Accordingly, this communication is not suitable for any other purpose. O I=_ 11 0 - I NO LITSAI A I I OVA] IGRZI I Kx-V CITY MEETING DATE: January 21, 2014 ITEM TITLE: APPROVE NEW JOB DESCRIPTION AND PAY SCHEDULE FOR TRAFFIC SIGNAL MAINTENANCE SUPERVISOR, APPROPRIATE $14,631 FROM GENERAL FUND RESERVES FOR THE POSITION, AND REVISE JOB DESCRIPTION AND PAY SCHEDULE FOR TRAFFIC SIGNAL TECHNCIAN AGENDA CATEGORY: BUSINESS SESSION: 6 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve a new job description of Traffic Signal Maintenance Supervisor, revise the job description and position schedule for the Traffic Signal Technician position, and appropriate $14,631 from General Fund reserves. EXECUTIVE SUMMARY: • The City assumed daily traffic signal maintenance in 2007 when the Traffic Signal Technician position was established and filled. The City did so to provide better and more responsive signal maintenance than was supplied by Riverside County signal maintenance. • Since 2007, there has been more than a 50 percent increase in the number of signals and warning devices requiring maintenance in the City. • According to industry standards, the current Traffic Signal Technician is performing routine maintenance on nearly double the recommended number of traffic signals. Consequently, the technician has little time for more complicated coordination and communication upkeep required by the City's extensive traffic signal network. • Public Works has identified the need for a Traffic Signal Maintenance Supervisor to oversee the Technician's work as well as perform more complex repairs to improve signal coordination and overall traffic safety. Kxi: FISCAL IMPACT: The position of Traffic Signal Maintenance Supervisor would be placed at Salary Range 62, with an annual cost of approximately $105,000 for salary and benefits. The salary range of the existing Traffic Signal Technician position would be revised from Range 54 to Range 48, which would be an annual reduction in salary cost of approximately $9,000. Additionally, Public Works anticipates reducing the on -call traffic signal backup service contract by $25,000 annually. With these cost savings, the net increase to fund the new position for Fiscal Year 2014/15 would be approximately $71,000. The cost to fund the Traffic Signal Maintenance Supervisor position for the remainder of the current fiscal year (from March 1, 2014 to June 30, 2014) would be $37,009. Public Works currently has $22,378 available from the on -call traffic signal backup service account to apply to this cost, leaving a shortfall of $14,631, which requires an appropriation from General Fund reserves. If approved, funds for this position would then be included in subsequent year operating budgets BACKGROUND /ANALYSIS: In July 2007, City Council approved in -house traffic signal maintenance with the approval of a Traffic Signal Technician position as part of the Fiscal Year 2007/2008 operating budget. At that time, there were 37 traffic signals and three warning devices in the City. The concerns with maintaining the system at that time were primarily to improve routine maintenance and have the ability to respond to after hour emergencies in a timelier manner. Since then, the City has added 18 traffic signals and five warning devices, bringing the total to 60 devices that are currently maintained by this position. The Institute of Transportation Engineers recommends maintaining 30 to 40 devices per signal technician. Additionally, as the City's traffic signal system has become more sophisticated, greater expertise is required for higher level design and troubleshooting of the communication and coordination systems. The level of expertise is now greater than required of the Traffic Signal Technician position. This needed expertise is currently supplied by the City's traffic signal backup contractor, Siemens, as well as callout services when the Traffic Signal Technician is off duty or on vacation. This comes at considerable cost to the City. Public Works therefore recommends creating a Traffic Signal Maintenance Supervisor position (Attachment 1), which would offer the City the following advantages: • Reduces response times significantly for virtually all emergency signal maintenance and coordination repairs. In very few situations, such as a KxrA signal pole knock down, wherein a crane and operator are required for the repair, would support from the City's signal maintenance contractor be required. Therefore, going forward, the signal backup services contract could be reduced from $35,000 to $10,000 for such emergencies. • Will allow the City to respond immediately to citizen concerns as well as routine and complex repairs, and also address weekend issues without the callout expense of a contractor. On average, the City has paid about $22,500 per year for contract signal callouts for the last three years. This translates to 16.7 callouts per year at an average cost of $1 ,350 per callout. • Allows for more sophisticated and safer operation of the traffic signal system with less time required of the City's Traffic Engineer. As the City has upgraded its signal controllers and related equipment at each intersection and then linked the intersections via hardwire or Ethernet, much greater control of the signal phasing and coordination between the signals has become possible. This accounts for the reduced drive times on the major corridors, fewer collisions and fewer complaints from residents in the past few years. Staff also recommends that the job description for Traffic Signal Technician (Attachment 2) be revised to reflect the reduction in duties, focusing primarily on those associated with routine maintenance of the traffic signal system as well as assisting the Traffic Signal Maintenance Supervisor on more complex and sophisticated operations instead of holding the primary responsibility for same. ALTERNATIVES: The City can continue to contract for traffic signal maintenance support for higher - level troubleshooting and weekend backup. Since this provides a lower level of service for traffic signal maintenance than is recommended by the Institute of Transportation Engineers and results in expensive weekend and after hour callouts for traffic signal emergencies, this alternative is not recommended. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director /City Engineer Attachments: 1 . New Job Description - Traffic Signal Maintenance Supervisor 2. Revised Job Description - Traffic Signal Technician [CRT-] KxRI ATTACHMENT 1 THE CITY OF LA QU/NTA TRAFFIC SIGNAL MAINTENANCE SUPERVISOR GENERAL STATEMENT OF JOB Under general supervision, performs general labor in support of various activities and operations throughout the City; performs skilled repair and maintenance of traffic signals, traffic signal systems, traffic signal interconnect and communications with central traffic signal computer systems in other agencies as part of a regional network; may perform troubleshooting and resolution of various other outdoor electrical systems. Coordinates and supervises work of Traffic Signal Technician and or contractors and maintenance personnel. DISTINGUISHING CHARACTERISTICS This classification performs at an advanced journey level, performing skilled electrical work in the maintenance, repair, modification, inspection and limited installation of traffic signal systems, traffic signal timing and lighting systems components; the position is assigned more complex or specialized work requiring significant exercise of independent judgment; performs the most difficult and responsible types of duties, including overseeing assigned staff and performing the most complex traffic signal maintenance tasks. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility and have a thorough knowledge of current federal, state, county and city laws, codes and ordinances related to traffic signal maintenance. This job class works independently while performing the full range of duties; and performs other related duties as assigned. REPORTS TO: Principal Engineer or Management- assigned designee. ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all - inclusive. Other duties may be required and assigned. ➢ Perform higher level trouble shooting and emergency maintenance of traffic signal and lighting systems associated with traffic signal systems, including wiring, conduits, poles, signal heads, controllers, switches, video cameras, and vehicle detectors. ➢ Provide supervision and training to other traffic signal staff or consultants in traffic signal maintenance principles and practices; answers questions and assists in problem solving. Brit ➢ Supervise creation of schedules for routine maintenance; ensure accuracy of maintenance records and reports for all maintenance activities. ➢ Oversee and participate in inspecting, locating, and repairing malfunctions and failures in traffic signal electrical and electronic equipment, circuits, and systems; installs, adjusts, tests, and repairs electric and electronic traffic signal controls and devices; adjusts electronic controllers, pedestrian times, and electronic diagrams. ➢ Oversee and participate in performing solid state testing and calibration of traffic signal controllers, program clocks, and computers; performs continuity and circuit checks using specialized testing and calibration equipment; repairs switches, time clocks, battery back -up systems and related equipment in the traffic signal system. ➢ Coordinate routine modification, maintenance and repair of traffic signal wireless and hard wire copper and /or fiber optic interconnect and communication systems for synchronized traffic signal systems and lighting systems, and may perform the same on more complex problems. This includes communications with central traffic signal computer systems in adjacent agencies. ➢ Set up, monitoring and maintenance of the central traffic management system software (Aries /Centracs). ➢ Maintain hard wire /wireless communications with the City's computerized signal surveillance systems. ➢ Coordinate and /or troubleshoot maintenance of In- Pavement Flashing Lighting Systems for Crosswalks, Flashing Beacons and driver speed feedback signs. ➢ Supervise documentation of and monitor responses to citizen inquiries and requests regarding traffic signal and lighting Systems using GO REQUEST. ➢ Supervise the proper creation of and maintain work zones for the performance of traffic signal maintenance work which are safe for citizens and workers. ➢ Coordinate a consistent response to calls for traffic signal emergency repairs including knockdowns within one hour 24 hours a day, 7 days a week except when backup services are in operation. HIM ➢ Maintain proper equipment inventory; order new replacement equipment through competitive pricing; generate purchase orders. ➢ Plan check new traffic signal or signal modification plans for functionality and equipment specifications. Supervise inspection and testing of all new equipment installed by contractors. ➢ Provide estimates of construction material costs for modifying or upgrading existing signal and lighting systems. ➢ Serve as a liaison between neighboring agencies involved in the construction of traffic signals or equipment. ➢ Provide detailed expense reports for shared intersections with the Cities of Indian Wells, Indio and Palm Desert. ➢ Program and upload traffic volume count data from video systems to assist with traffic studies and the General Plan model. ➢ Assist with the updating of collision data from the City's Police Department for the Crossroads database. ➢ Participate in the preparation and administration of the assigned program budget, submit budget recommendations, participate in forecasting funds needed for staffing, equipment, materials, supplies; monitor expenditures. ➢ Participate in the development of goals and objectives as well as policies and procedures; make recommendations for changes and improvements to existing standards, polices, and procedures; participate in the implementation of approved policies and procedures; monitor work activities to ensure compliance with established policies and procedures. Marginal Functions: ➢ Attend and participate in professional group meetings; maintains awareness of new trends and developments in the field of traffic signal maintenance and repair; incorporates new developments as appropriate into programs. ➢ Maintain maintenance manuals, tools, equipment and parts inventory. ➢ Operate a variety of computer applications as necessary to perform the essential functions. ➢ Perform related duties and responsibilities as required. MINIMUM TRAINING AND EXPERIENCE High school graduation or equivalent; five years of experience involving public works, construction and /or inspection and /or maintenance of traffic signal and ERYA lighting systems; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. Required Licenses and Certification Requires a valid Class B California Drivers' License w/ air brake enhancement; IMSA Level III Field Technician or equivalent; IMSA Street Lighting level I or equivalent; IMSA Work Zone Safety or equivalent. KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Knowledge of: • Principles of electrical circuitry and electronics as they relate to traffic signal and lighting systems; • Principles of mathematics as applied to engineering work; • Engineering design principles and practices; • Recent developments, current literature and sources of information regarding traffic signal and lighting systems; • Traffic signal and lighting inspection and testing methods; • Modern office procedures, methods, and computer equipment; • Standard methods and practices used in personnel management; • Pertinent federal, state and local codes, laws and regulations; • Maintenance of NEMA Econolite; • Maintenance of a variety of Video Detection Systems, not limited to Econolite, Iteris, Aldes and Peak video detection systems, RS232, Radio and Wireless Ethernet; communications equipment; retro reflective sign testing equipment. Physical Requirements: • Ability to exert considerable physical effort in moderate to heavy work involving stooping /kneeling, pushing /pulling, and lifting /carrying; • Ability to differentiate between and perceive texture, sound, and form. • Ability to operate a variety of engineering equipment, including a personal computer and peripheral equipment, calculator, and engineering scales; • Ability to use fine and gross motor coordination in performing data entry and in driving a car; • Ability to exert light physical effort in sedentary to light work involving sitting and walking or moving from one place to another; • Ability to exert a negligible amount of force periodically to lift, carry, push, pull, or otherwise move objects; Supervisory Responsibilities: • Ability to assign, review, plan and coordinate the work of other employees E 1119 and contract personnel; • Ability to provide instruction and guidance to staff; and promote staff development and motivation; and analyze problems that arise in the areas under supervision and recommend solutions; • Ability to recommend the discipline or discharge of staff, transfers or promotion of employees, changes affecting contract inspection personnel; • Ability to assess the work of employees and write performance appraisals. Mathematical Ability: • Ability to add, subtract, multiply and divide; • Ability to calculate decimals, ratios, percentages and fractions; • Ability to calculate and apply a variety of formulas and statistics. Judgment and Situational Reasoning Ability: • Ability to apply principles of rational systems such as interpreting and applying basic traffic engineering principles; • Ability to use independent judgment in periodically non - routine situations. Language Ability and Interpersonal Communication: • Ability to maintain basic records of work performed and equipment used; • Ability to comprehend and correctly use a variety of informational documents including invoices and insurance forms; • Ability to prepare letters of correspondence, purchase orders, traffic counts, traffic control plans, and staff reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style; • Ability to comprehend a variety of reference books and manuals including traffic engineering standards and plans, municipal and vehicle codes, computer manuals and maps; • Ability to read and interpret maps and traffic control manuals; • Ability to communicate effectively with coworkers, supervisor, sheriff's department personnel, sales persons and citizens orally. Environmental Adaptability: • Ability to work in an outdoor environment, subject to heat and cold, noise, toxic agents, vibration, dust, smoke and electrical currents. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. January 2014 Clot! HI ATTACHMENT 2 THE CITY OF LA QU/NTA TRAFFIC SIGNAL TECHNICIAN GENERAL STATEMENT OF JOB Under direct supervision of the Traffic Signal Maintenance Supervisor, performs general labor in support of various traffic signal maintenance activities and operations throughout the City; performs semi- skilled repair and maintenance of traffic signals. This includes Level 1, II and III regular maintenance of the traffic signals; Performs troubleshooting and resolution of various other outdoor electrical system issues related to landscape, s t r e e t l i g h t i n g , median island, parking lot, and tennis court lighting systems. DISTINGUISHING CHARACTERISTICS This job class performs semi - skilled, entry level electrical work in maintenance, repair, modification, inspection and limited installation of traffic signal systems, and lighting systems components; maintains records and prepares reports for these activities; and performs other related duties as assigned. This position receives supervision from the Traffic Signal Maintenance Supervisor REPORTS TO: Traffic Signal Maintenance Supervisor ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all - inclusive. Other duties may be required and assigned. ➢ Perform routine and emergency maintenance of traffic signal and lighting systems associated with highway traffic signal systems, including wiring, conduits, poles, signal heads, controllers, switches, video cameras, and vehicle detectors. ➢ Develop schedules for routine maintenance, maintain records and prepare reports for all maintenance activities. ➢ Inspect installation and modification of traffic signals, battery backup and lighting systems. ➢ Perform modification, maintenance and repair of traffic signal wireless and hard wire copper and /or fiber optic interconnect and communication systems for synchronized traffic signal systems and lighting systems. Resolve routine traffic signal timing and communication problems, Maintain Blip, In- Pavement Flashing Lighting Systems for Crosswalks, Flashing Beacons and driver speed feedback signs. ➢ Respond to citizen inquiries and requests regarding traffic signal and lighting systems. ➢ Create and maintain work zones for the performance of traffic signal maintenance related work, which are safe for citizens and workers. ➢ Consistently respond to calls for traffic signal emergency repairs including knockdowns within one hour 24 hours a day, 7 days a week except when backup services are in operation. Marginal Functions: ➢ Attends and participates in professional group meetings; stays abreast of trends and innovations in traffic engineering; ➢ Maintains maintenance manuals, tools, equipment and parts inventory; ➢ Operates some computer applications as necessary to perform the essential functions; ➢ Performs related duties and responsibilities as required. MINIMUM TRAINING AND EXPERIENCE High school graduation or equivalent; two years of experience involving public works, construction and /or inspection and /or maintenance of traffic signal and lighting systems; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. Required Licenses and Certification Requires a valid Class B California Drivers' License; Training in Traffic Signal Maintenance /Inspection is preferred; Possession of, or ability to obtain, an IMSA Certification is desirable. KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Know /edge of. - • Principles of electrical circuitry and electronics as they relate to traffic signal and lighting systems; • Principles of mathematics as applied to engineering work; • Engineering design principles and practices; • Recent developments, current literature and sources of information regarding traffic signal and lighting systems; • Traffic signal and lighting inspection and testing methods; CICFA • Modern office procedures, methods, and computer equipment; • Pertinent federal, state and local codes, laws and regulations; • Maintenance of NEMA Econolite controllers; • Maintenance of various video detection systems. Physical Requirements: • Ability to exert considerable physical effort in moderate to heavy work involving stooping /kneeling, pushing /pulling, and lifting /carrying; • Ability to differentiate between and perceive texture, sound, and form; • Ability to operate a variety of engineering equipment, including a personal computer and peripheral equipment, calculator, and engineering scales; • Ability to use fine and gross motor coordination in performing data entry and in driving a car; • Ability to exert light physical effort in sedentary to light work involving sitting and walking or moving from one place to another; • Ability to exert a negligible amount of force periodically to lift, carry, push, pull, or otherwise move objects. Ma thema tical Ability: • Ability to add, subtract, multiply and divide; • Ability to calculate decimals, ratios, percentages and fractions; • Ability to calculate and apply a variety of formulas and statistics. Judgment and Situational Reasoning Ability: • Ability to apply principles of rational systems such as interpreting and applying basic traffic engineering principles; • Ability to use independent judgment in periodically non - routine situations. Language Ability and Interpersonal Communication: • Ability to maintain basic records of work performed and equipment used; • Ability to comprehend and correctly use a variety of informational documents including invoices and insurance forms; • Ability to prepare letters of correspondence, purchase orders, traffic counts, traffic control plans, and staff reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style; • Ability to comprehend a variety of reference books and manuals including traffic engineering standards and plans, municipal and EO vehicle codes, computer manuals and maps; • Ability to read and interpret maps and traffic control manuals; • Ability to communicate effectively with coworkers, supervisor, sheriff's department personnel, sales persons and citizens orally. Environmental Adaptability: • Ability to work in an outdoor environment, subject to heat and cold, noise, toxic agents, vibration, dust, smoke and electrical currents. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. January 2014 «$ CITY MEETING DATE: January 21, 2014 ITEM TITLE: DISCUSS LA QUINTA COMMUNITY HEALTH AND WELLNESS CENTER IMPROVEMENTS AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: 1 PUBLIC HEARING: RECOMMENDED ACTION: Discuss plans for the La Quinta Community Health and Wellness Center for renovating the existing building, creating a new fitness area, making classrooms larger, and addressing Americans with Disabilities Act issues; and provide input to staff on the overall Development Plan. EXECUTIVE SUMMARY: • On November 19, 2013, the City Council approved a design /build contract with Doug Wall Construction to renovate and expand the Senior Center. It entails expanding the existing 10,250 square -foot facility by 5,990 square feet to make room for larger classrooms and a new fitness area, and renovating the remaining improvements. • The planning phase of the project is now complete, and the architect is ready to present the design concept to the City Council for consideration and input. FISCAL IMPACT: None for this action. BACKGROUND /ANALYSIS: As home of the Clinton Health Matters Conference and the Humana Challenge Golf Tournament, the City has become a leader in healthy and active living. La Quinta prides itself in offering its residents and visitors a variety of options that further their health and wellness, a lifestyle more and more people are seeking. From hiking trails and golf courses to family parks and sports offerings, La Quinta is in a tilt position to take healthy and active living to the next level. This project is part of that next level. The proposed health and wellness center will provide people of all ages with opportunities for increased physical activity. It will create a high quality, state of the art facility to enhance health and wellness activities with workout areas as well as new and engaging fitness programs. Existing areas within the center will be utilized by youth and teens to participate in programs such as karate, dance, yoga, and healthy cooking while parents work out in the evenings and weekends. The existing facility, constructed in 1995, includes multi - purpose space, a living room area, administrative offices, and classrooms. The proposed expansion will add a community fitness workout area, restrooms, showers, and a community gardening area, as well as reconfiguration of existing spaces to better facilitate classes and other functions. Access will remain on the west end of the building. The patio space on the northern side of the building will be expanded and connected to a walkway within Civic Center Park. Renovations to the existing facility include: new furnishings and fixtures, new flooring, new interior and exterior paint, light- emitting diode lighting, and numerous ADA improvements. The outdoor patio area will be improved with attractive outdoor seating and shade. Architectural Hiqhliqhts The existing building consists of a stucco structure with a tile parapet roof. A porte - cochere and tower element comprises the entry area on the western end. The expansion will add space on the eastern and northern ends of the existing building. The addition is planned to generally match the existing structure; however, architectural elements and new finishes will update the look of the building inside and out. The expanded areas will feature large picture windows to take advantage of views of the Civic Center Campus to the north. If approved by City Council, the most prominent addition to the building will be a clerestory tower, rising to a height of 20 feet, on the eastern end of the structure. Combined with an open beam ceiling, this element will bring additional light into the fitness area and could also serve as a thermal chimney to keep the building cooler and energy efficient in the summer months. The new fitness area will feature 180 degree views of the campus with plenty of fresh air when the weather is pleasant from windows that can be opened when weather permits. The architect's estimate for the clerestory is approximately $180,000. Adequate funding is available for this change, if desired by City Council. Other highlights of the architectural plan include: • New state of the art exercise equipment will be included in the fitness area. • New tile and carpet will be installed throughout. HE • The reception area of the existing building will be expanded into a "Hospitality Area" and made more inviting with new furniture. • New restrooms with a shower and lockers will be added for men and women and the existing restrooms will be renovated with new tile, paint, counters, and fixtures. • Classrooms will be larger and capable of supporting expanded programs by Community Services and "fresher" with new paint. • The landscape surrounding the existing building will be enhanced to include desert landscaping and flowering perennials. These plantings will provide an attractive view from the fitness and classroom areas, particularly given the expanse of windows planned for the addition. • The existing putting green will be removed and replaced with a larger artificial turf putting green and chipping area. The project's Site Development Plan (Attachment 1) was presented to the City's Architectural and Landscape Review Board on January 15, 2014. Comments received from the ALRB will be verbally presented to the City Council. After City Council input during this Study Session, the anticipated schedule for the remainder of the project would be follows: Council Study Session January 21, 2014 Planning Commission SDP Approval January 28, 2014 Council Consideration of Change Order for Clerestory February 4, 2014 Council Consideration of Final Design April 1, 2014 Project Construction April 2014 - January 2015 Project Acceptance February 2015 Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director /City Engineer Attachment: 1. Site Development Plan Set EIVA Egg? ATTACHMENT FIaoN F Z Q J a w F- U) w c 4 O F a Z + M 2 O Q H z_ a J z r- w x U ■ W � ` u za W` C) Cl) < w� z� J Lc J < W< �LL z� Q 2 H J Q W 0 0 1 414 a 415 a 0 0 LLJ 0 z V) LU J U Z g Z ■ a W z L q \ ¢N L 0 LLJ Z Q W U � 4 U Z n! 0 O �a cnQ W Q Z o z z \\ C3 o Q a C J ° Q co r- s LU D L 2 El a 415 a 0 0 LLJ 0 z V) LU J U 3� ml e -n T Rl 416 F- 0 z Lij L) U) Z 0 ti F-- U ti rc - 0 N, t: Z u J LL 0 0 Z:� LLJ 0 o W z U) 0 0- 0 Cl) ::) 0 V) 0 L) LLI < z Z 416 F- 0 z Lij L) U) Z 0 ti F-- U ti rc - 0 t: Z u J LL 0 0 Z:� LLJ 0 o W z U) 0 0- 0 Cl) ::) 0 V) 0 L) LLI < z Z c z LLJ z LU > _j Z Lcx:" 00 F- uj 416 F- 0 z Lij L) U) Z 0 F-- U z 0 0 LL LU C2 416 F- 0 z Lij L) U) I � 1 f I `I I it I I liili I fl I I I I I 1'11 LEIS I �I iI:JSI' I•EREliill �I J z O Q > W J W Z) O U) 'a U z w Y a =0 E LLJ O E J 9 w n U) w Q U W w I I E I II E I I I II I a 4 z 0 Q w J W co H w w O z U z O Q W W CO w F- 0 z V U ti z v - r S ■ a W O Zx Z H J C� z U G ' Uz � z OWa QZo F- J o W 30 Z V w Q0 Q 00 I-- a W 417 V N O O 0 w O z N Q W Q U U) 418 W O 2 - � rvz rv'� m m d [ R a [ m m n 0 2 m o m d m m m U O ® a � m p g a yoFw_o^„ � N m m � N n m n m m m m .n m m (ALL oS yas z w o w< 6 � - Q I a Z O 0 a � F lu zi - �] Ul w a U U m m rc Q � u A u a to j In sl V}- of K _ - P r 'A v m n m m o Z �.. rL N a u I —` �i J •,' '�`� + IIIIYI IYI � III IPIItlI I I I I P I I II l r LL w N T 51 <` _ W .•, �3 zF� o� I .r U I 's CZ s• •�I O W > I O s ,1'11 W QQ N IE h w � H kn X00 i 418 419 Reports/ Informational Items: 20 Report to La Quinta City Council Palm Springs International Airport Commission Meeting December 18, 2013 Budget: November was another good month. Revenue was up $180,000 from last year, and expenses remain under control. Having begun our mandatory bond redemptions, our unrestricted cash was down to $5.1 million. Also, we encountered some pre - holiday repairs. We are still projected to finish the year with $6 -7 million in cash. Passenger Activity: Activity for November was down by 4% from last year, but still up by 1.5% year to date. November was the highest load- factor month; meaning that the airlines are doing an excellent job of managing seat availability. General: 1. The expanded cell phone waiting lot is now open, and was being used immediately. The added benefit is that landing aircraft are visible from the lot, making it much more convenient for those waiting for arrivals. 2. The landscape design is complete, and work is expected to begin this spring. 3. Our TSA Pre -Check security program is now fully equipped and operational. As part of our energy management program, the terminal is being fitted with LED lighting. Most of the exterior is already converted. Amendment to ACE Parking Management: ACE provides parking management, traffic enforcement, taxi starter services, and security enforcement at Palm Springs International Airport. The Staff has requested the expansion the ACE contract by $97,200 for additional security in compliance with TSA's requirements. A new door system is required between the "sterile" area and the terminal. During the construction of this new revolving door (6 -8 months), TSA requires personal security staffing at the site. As an aside, the installation of the new door will reduce air conditioning costs enough to achieve payback within 2 years. 90% of the costs will be reimbursed by the TSA through a grant. This request was reviewed by the Commission, and submitted to the City Council for approval. R Annual Capital Improvement Program for FAA Grant Projects: In support of our 5- year plan, we must submit an annual Capital Improvement Plan (CIP) to the FAA. These projects are in support of the National Airport Systems Plan. They recognize that our largest asset is our pavement; of which we have over 12,500,000 square feet. Therefore, many of the projects submitted are for runway, taxiway, or ramp maintenance. Other projects include terminal capacity expansion and improved ticketing and baggage handling. Again, 90% of these are funded by the FAA, and 10% by the Airport's operating fund. The Commission reviewed the CIP and forwarded it to the Palm Springs City Council for approval. Recognitions: Palm Springs International Airport received two recognitions recently. 1. PSP was recognized as the #1 Most Stress -Free Airport in the nation. 2. The FAA ranked PSP as the highest rating in the management of federal grants. The Palm Springs City Council Actions Report is attached to this report. The next Commission meeting will be January 15, 2014. Submitted: Robert G. Teal, Commissioner Palm Springs International Airport Email: bob teal.us.com Phone: 760- 899 -4171 EPAI CALL TO ORDER REPORT AND INFORMATIONAL ITEM: 21 INVESTMENT ADVISORY BOARD MINUTES WEDNESDAY, NOVEMBER 13, 2013 A regular meeting of the La Quinta Investment Advisory Board was called to order at 4:03 p.m. by Vice - Chairperson Donais. PRESENT: Board Members Spirtos, Mortenson, (4:21) Park, and Donais ABSENT: None STAFF PRESENT: Finance Director, Robbeyn Bird and Senior Secretary, Vianka Orrantia PUBLIC COMMENT — None CONFIRMATION OF AGENDA — Confirmed APPROVAL OF MINUTES Approval of the Minutes of September 11, 2013 and October 9, 2013 Motion — A motion was made by Board Members Spirtos /Park to approve the Minutes of September 1 1 , 2013. Motion passed unanimously. Approval of Minutes of October 9, 2013 Motion — A motion was made by Board Members Spirtos / Donais to approve the Minutes of October 9, 2013. Motion passed unanimously. CONSENT CALENDAR ITEMS 1 . Transmittal of Treasury Report for July 31, 2013, August 2013 and September 30, 2013. INVESTMENT ADVISORY MINUTES 1 November 13, 2013 DO Ms. Bird presented and reviewed the staff report for the months of July, August and September 2013. Motion — A motion was made by Board Members Park /Spirtos to receive and file the Treasurer's Report for July 31, 2013, August 31, 2013 and September 31, 2013. Motion passed unanimously. BUSINESS SESSION — None CORRESPONDENCE AND WRITTEN MATERIAL 1. Month End Cash Reports for September 2013 and October 2013, and the Pooled Money Investment Board Reports for August 2013 and September 2013 Noted and Filed BOARD MEMBER ITEMS — None ADJOURNMENT There being no further business, it was moved by Board Members Mortenson /Parks to adjourn this meeting at 4:30 p.m. Motion passed unanimously. Respectfully submitted, Vianka Orrantia, Senior Secretary City of La Quinta, California INVESTMENT ADVISORY MINUTES 2 November 13, 2013 423 CALL TO ORDER REPORTS AND INFORMATIONAL ITEM: 22 HISTORIC PRESERVATION COMMISSION MINUTES THURSDAY, APRIL 18, 2013 A regular meeting of the La Quinta Historic Preservation Commission was called to order at 3:05 p.m. by Chairperson Redmon. Chairperson Redmon led the Commission in the Pledge of Allegiance. PRESENT: Commissioners Kevin Maevers, Skip Morris, Leila Namvar, Maria Puente, and Chairperson Peggy Redmon ABSENT: None STAFF PRESENT: Planning Manager David Sawyer and Secretary Monika Radeva PUBLIC COMMENT - None CONFIRMATION OF AGENDA— Confirmed APPROVAL OF MINUTES Motion — A motion was made and seconded by Commissioners Morris / Maevers to approve the Historic Preservation Commission Minutes of February 21, 2013, as submitted. AYES: Commissioners Maevers, Morris, Puente, and Chairperson Redmon. NOES: None ABSENT: Commissioner Namvar. ABSTAIN: None BUSINESS SESSION 1 . Presentation by Maggie Gordon, Author of the book "Historical Casitas of La Quinta Cove." Planning Manager David Sawyer introduced Ms. Maggie Gordon, Author of the book "Historical Casitas of La Quinta Cove." She gave a brief overview of her background, experience, and qualification. She explained how the book came about to be and talked at length regarding the knowledge and information she had gathered while writing it. Commissioner Namvar joined the Commission at 3:09 p.m. HISTORIC PRESERVATION COMMISSION MINUTES APRIL 18, 2013 424 Ms. Gordon played an audio recording by Mr. Isadore Benjamin Kornblum, an attorney associated with the early developers of La Quinta, regarding thL-- early days history of The Desert Club, the La Quinta Cove, and other relevani information. The Commission thanked Ms. Gordon for the presentation and said they were very pleased with the information she provided. HISTORIC PRESERVATION COMMISSION MINUTES 2 APRIL 18, 2013 EM DEPARTMENT REPORT: 1 TO: Honorable Mayor and Members of the City Council FROM: Chris Escobedo, Assistant to City Manager DATE: January 21, 2014 SUBJECT: COACHELLA VALLEY ECONOMIC PARTNERSHIP IHUB ACCELERATOR NETWORK PROJECT CONTRIBUTION On November 19, 2013, the City Council appropriated funds in the amount of $40,000 to the Coachella Valley Economic Partnership (CVEP) iHub /Accelerator Network project. The motion stipulates funds from the City are to be paid in January 2014 in support of the project, subject to local contributions from Riverside County, Coachella Valley Enterprise Zone and the Cities of Coachella, Indio and Palm Desert totaling $200,000, including La Quinta's commitment. CVEP has requested payment from the City. Per CVEP's President /CEO, Tom Flavin, commitments of at least $40,000 have been received from the Cities of La Quinta, Indio, Palm Desert and Riverside County, with Indio and Riverside County utilizing enterprise zone funds to offset their contributions. Coachella is expected to consider the matter formally in February. CVEP has approached Imperial Irrigation District and they have yet to make a funding commitment as well. The table below summarizes the contributions to date. The City of Indio has authorization up to increase the City's contribution to $50,000 should it be necessary. Agency Contribution Coachella $0 Indio $ 40,000 La Quinta $40,000 Palm Desert $40,000 Riverside Co. $40,000 Total $160,000 Staff will continue to monitor CVEP's success in raising the total $200,000 required by the federal planning grant and in accordance with City Council action. Once confirmed, a check will be issued to fulfill the City's commitment to the project. EW, 427 Department Report: 2 TO: The Honorable Mayor and Members of the City Council FROM: M. Katherine Jenson, City Attorney DATE: January 21, 2014 SUBJECT: SUMMARY OF SB553 AND AB382 At the December 17, 2013 City Council meeting, the City Attorney was asked to provide additional information on two of the bills briefly summarized by the City Clerk. This report provides that follow up information. Senate Bill 553 enacts specific election procedures for the approval of property - related fees and charges covered by Proposition 218. This would include the proposed actions relating to La Quinta's Landscaping and Lighting District. The new provisions in the California Government Code require local agencies to delegate the voter approval process to either the agency's elections official (e.g., for La Quinta, the City Clerk) or the county elections official. If the county elections official oversees the election, the local agency will be required to reimburse the county for the costs of the election. When an agency submits a fee or charge for approval by affected property owners by mail (e.g., an assessment for landscape and lighting), the bill also imposes safeguards and transparency measures during the tabulation of ballots. There are several requirements imposed for ballots and tabulation, but the major ones are: (1) the envelope must state "OFFICIAL BALLOT ENCLOSED" in no smaller than 16 point font; (2) the ballot must include the agency's address for return, the date and location where ballots are tabulated, a place where the person returning must indicate his /her name, parcel, and support; (3) the ballots must be tabulated in a location accessible to the public; (4) the ballot must be in a form that remains sealed; (5) an impartial person shall tabulate the ballots, but this can be the clerk of the agency; (6) ballots shall 428 be unsealed and tabulated in public view to permit all interested persons to meaningfully monitor the tabulation process; (7) the ballot tabulation can be continued to a different time and location in certain circumstances; and (8) the ballots shall be preserved for at least two years. Assembly Bill 382 adds prescribed documents dealing with alternative investments within the exceptions to the requirement for disclosure of documents related to public meetings. Alternative investments means an investment in a private equity fund, venture fund, hedge fund, or absolute return fund. La Quinta does not have any such investments, so for now, this bill does not affect the City. Eye DEPARTMENT REPORT: 3 CITY COUNCIL'S UPCOMING EVENTS JANUARY 21 CITY COUNCIL MEETING JANUARY 22 OVERSIGHT BOARD MEETING JANUARY 23 LAFCO PUBLIC HEARING FEBRUARY 4 CITY COUNCIL MEETING FEBRUARY 5 OVERSIGHT BOARD MEETING FEBRUARY 17 CITY HALL CLOSED — PRESIDENTS' DAY FEBRUARY 18 CITY COUNCIL MEETING FEBRUARY 19 OVERSIGHT BOARD MEETING MARCH 4 CITY COUNCIL MEETING MARCH 5 OVERSIGHT BOARD MEETING MARCH 18 MARCH 19 CITY COUNCIL MEETING OVERSIGHT BOARD MEETING exit I 2 3 4 Oec 2{313 > eb 2014 isw T 10:OOAMALRB 15 16 1'7 78 39 20;21, 9 10 ]7 12 1� 14 15;' 22 23 24 25 26 27 28 � 1( 77 ;33 19 2p 2! 22 CiYYH,4LL 29 30 37 23 24 25 26 27 28 CLOSED PIEytI YEARS DAY 5 6 7 8 9 10 11 9:30 AMCVAG CANCELLED 9:00AMRIv_Ct_ 11:00 AMCVAG Transportation - Transportation- Converstation- Evans City Council Henderson Evans Meeting 4:00 PM 12:00 PM Energy! Investment Environental- Advisory Board Evans 12 13 14 15 16 17 18 10:00 AM Pub. 7:00 PM 8:00AM CV 3:00 PM 9:OOAM Safety - Planning Economic Ptnr- Historic Convention 8 Henderson Commission Franklin Presentation Visitors Bureau-Evans 3:00 PM Mans_ 10:00 AM CVAG Conservancy- Homeless - Frangn Osborne 5:30 PM Community Services 19 20 21 22 23 24 25 City Council 12:00 PM Sunline - 9:30AM LAFCO Meeting. Adolph Public Hearing in Riverside 2:00 PM Oversight Board CITY HALL Meeting CLOSED MARTIN LUTHER KING JR. DAY 26 27 28 29 30 31 4:30 PM Exec. 7:00 PM Cmte. - Adoph Planning Commission 431 432 1 Jai, 2014 Mai 2014 s„r�= w, 12 13 14 1S ]6 17 18 9 14 11',12 X3.14 15 19 20,. 2] 22 23 24 25; 1b 17 18 � 14 20 2� 22 ; 2b 27 28 29 36 31 23 24 215." °:25 27 28 29 3Q 31 2 3 4 5 6 7 8 9.30 AM CVAG City Council 10:00 AM ALRB Transportation - Meeting Evans 2:00 PM Oversight Board Meeting . 9 10 11 12 13 14 15 10 :00 AM Pub. 7.00 PM 9:O0AMRiv.CL 11 :00 AM CVAG Safety- Planning Transportation- Converstation- Henderson Commission Henderson Evans 3:00 PM Mlns. 4:00 PM 12 :00 PM Energy I Conservancy- Investment Environental- Franklin Advisory Board Evans 5:30 PM Community Services 16 17 18 19 20 21 22 City Council 8 :00 AM cV 3 :00 PM 9:00AM Meeting Economic Ptnr - Franklin Historic Convention & Preservation. Visitors Bureau -Evans 10:00 AM CVAG Homeless - Osborne City Hall Closed 2:40 PM oversight PRESIDENTS Board Meeting DAY 23 24 25 26 27 28 4:30 PM Exec. 7:00 PM 12 :00 PM Sunkne - Cmte. - Adojoh Planning Adolph Commission 432 1 : 23 24.25 26 27 28 27 28 29 '30 2 3 4 5 .6 7 8 9:30 AM CVAG City Council 10:o0AM ALRB Transportation - Evans Meeting 2.00 PM Oversight Board Meeting 9 10 11 12 13 14 15 10:00 AM Pub. Sarety- Henderson 7:00 PM 9:00 AM Riu Ct. 11;00 AM CVAG Planning Transportation- Converstation- - 3:00 PMWns. Cornrnission Henderson Evans Consenrangr- Franklin 4:00 PM 12:00 PM Energy I Investment Environental - 530 PM community Services Advisory Board Evans 16 17 18 19 20 21 22 City Council sAOAMCVEwnomic Plhr- Franklin 3:00 PM Meeting Historic Preservation 10:00 AM Cv4G Homeless - Osborne 2:00 PM Oversight Board Meeting - 23 24 25 26 27 28 29 4:30 PM Exec. 12:00 PM 5unrine - Cmte, -Adolph Adolph 30 IL 31 432 DEPARTMENT REPORT: 4A OF TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: January 21, 2014 SUBJECT: COMMUNITY SERVICES DEPARTMENT REPORT FOR DECEMBER 2013 Upcoming events of the Community Services Department for February 2014: Daily Activities *Computer Lab *Social Bridge *Mah Jongg * Quilters *Movie Time *Wii Bowling /Golf Fitness *Morning Workout *Mat Pilates *Zumba Gold *Arthritis Tai Chi *Tai Chi Chuan *Tai Chi Intermediate *Yoga for Health *Hatha Yoga *Chair Yoga *Flex Yoga *Zumba * R.A.D. for Women Basic Physical Defense Leisure *Social Dance Fusion *Charleston Dancing *Let's Make Jewelry *Acrylic Painting *Sketch & Drawing *Watercolor *Dog Training *Current Affairs: Dialogue & Discussion *Documentary Discussion *AARP Safe Driver Refresher Course *Intermediate Bridge II *Digital Camera II *Intermediate Internet & Email *Videology *Adobe Photoshop Elements 434 *Italian for Everyone *Conversational Spanish *Acoustic Guitar Jam Session Hip Hop Dance Cheer, La Quinta High School Beginning Ballet 5- 10yrs., La Quinta High School Dance, Play & Pretend 2.5- 5yrs., La Quinta High School Dance, Play & Pretend 2.5- 5yrs., Fitness Classroom Sports Karate /Taekwondo, Senior Center Events *Valentine's Luncheon Guided Walk, Let's Explore, Bear Creek Nature Trail Guided Walk, Boo Hoff's History, Bear Creek Nature Trail Guided Hike with Philip Ferranti., Mecca Hills Pillars of the Community, City Hall Council Chambers *Class or activity held at Senior Center EIG Community Services Department Attendance Report for December 2013 Summary Sheet Sessions Per Month Proaram 2013 2012 Variance 2013 2012 Leisure Classes 91 122 -31 32 51 Special Events 650 600 50 1 1 Sorts 306 340 -34 13 18 Senior Center 819 844 -25 108 84 Total 1,866 1,906 -40 154 154 Senior Services Senior Center 182 264 -82 37 19 Total 182 264 -82 37 19 Sorts User Groups La Quinta Park AYSO 1000 1400 -400 15 13 PDLQ Football 40 0 40 3 0 Desert Boot Camp 50 50 0 11 13 Harlequin Rugby 60 0 60 8 0 Sorts Complex LO Youth & Sports Assoc. 250 225 25 15 11 Colonel Mitchell Paige C.V. Soccer (Barcelona) 20 0 20 6 0 C.V. Soccer (Titans) 20 0 20 6 0 C.V. Soccer (Lightning Strikers) 20 0 20 6 0 Facility/Park Rentals Senior Center (Private Part) 0 200 -200 0 1 (Sunday Church) 375 375 0 5 5 Museum Meeting Room 0 0 0 0 0 Library Classroom 500 300 200 10 6 Civic Center Campus (Private Party) 0 50 -50 0 1 Park Rentals La Quinta Park 0 100 -100 0 2 Fritz Burns Park 100 50 50 2 1 Total 2,435 2,750 -315 87 53 Total Programs 4,4831 4,920 -4371 278 226 Volunteer Hours Senior Center 1 2161 169.51 47 Total Volunteer Hours 1 2161 169.51 47 Exi: Community Services Department Program Report for December 2013 2013 2012 2013 2012 2013 2012 2013 2012 Participants Participants Variance Meetings Meetings Leisure Classes* Zumba 8 11 -3 6 8 Karate /Taekwondo 4- 8 (Beg.) 16 17 -1 8 8 Karate /Taekwondo 4 - 8 (Inter.) 35 40 -5 8 8 Karate /Taekwondo 9& up 23 18 5 8 8 Beginning Ballet 4 0 4 1 0 Dance, Play & Pretend 5 0 5 1 0 Totals 91 86 5 32 32 2013 2012 2013 2012 2013 2012 2013 2012 Participants Participants Variance Meetings Meetings Special Events Tree Lighting Ceremony 650 600 50 1 1 Totals 650 600 50 1 1 2013 2012 2013 2012 Community Services Totals 1 1,0471 9981 491 461 50 437 Participants Participants Variance Meetings Meetings Sports Open Gym Basketball 149 122 27 6 10 Open Gym Volleyball 62 93 -31 4 4 Nature Walk @ Bear Creek Trail 12 22 -10 1 2 Guided Hike Garner Valley 23 0 23 1 0 Youth Flag Football Tournament 60 75 -15 1 1 Totals 306 312 -6 13 17 Community Services Totals 1 1,0471 9981 491 461 50 437 Community Services Department Monthly Revenue Report for December 2013 Monthly Revenue - Facility Rentals 2013 2012 Variance Library $ 100.00 $ - $ 100.00 Museum $ - $ - $ - Senior Center $ 1,444.00 $ 2,437.50 $ (993.50) Parks $ 65.00 $ 570.00 $ (505.00) Sports Fields $ 1,260.00 $ 858.00 $ 402.00 IMonthly Facility Revenue $ 2,869.00 $ 3,865.50 $ (996.50) Monthly Revenue Senior Center $ 4,540.00 $ 3,104.00 $ 1,436.00 Community Services $ 5,906.50 $ 4,562.00 $ 1,344.50 Total Revenue $ 10,446.50 $ 7,666.00 $ 2,780.50 Revenue Year to Date Facility Revenue $ 18,755.50 $ 16,988.50 $ 1,767.00 Senior Center $ 18,145.50 $ 18,001.50 $ 144.00 Community Services $ 26,343.00 $ 31,553.00 $ (5,210.00) Total Revenue to Date $ 63,244.00 1 $ 66,543.00 1 $ (3,299.00) 438 Senior Center Program Report for December 2013 Ex Participation Participation Variance Meetings Meetings 2013 2012 2013 2012 Senior Activities Computer Lab 14 0 14 6 0 Craft Time w/ DRD Tiny Tot Program 30 23 7 1 1 Golden Tones 22 44 -22 3 3 Monthly Birthday Party 40 40 0 1 1 Movie Time 43 37 6 4 4 Putting Action & Wii Bowling 19 21 -2 5 7 Quilters 31 21 10 3 4 Tai Chi Arthritis 21 0 21 5 0 Tai Chi Chuan 41 37 4 5 3 Tai Chi Intermediate 33 0 33 3 0 Tennis 134 70 64 8 8 Ukulele Players 36 80 -44 9 7 Woodcarvers 37 31 6 4 4 Senior Activity Total 501 404 97 57 42 Senior Leisure Classes/ Programs Beginning Bridge 20 0 20 2 0 Bridge: Social & Party 54 232 -178 6 12 Chair Yoga 2 3 -1 3 1 Exercise (Morning Workout) 45 25 20 9 6 Flex Yoga 7 0 7 3 0 Guitar Jam Session 10 0 10 2 0 Jewelry Making 9 5 4 3 2 Luncheon: Holiday 82 109 -27 1 1 Mah Jongg 29 16 13 3 3 Mat Pilates 27 17 10 9 6 Sketch & Draw 10 0 10 2 0 Social Dance Fusion 7 10 -3 3 2 Watercolor 7 0 7 2 0 Yoga for Health 9 4 5 3 1 Senior Leisure Classes Total* 318 421 -103 51 34 Total Senior Activities/Programs 819 825 -6 108 76 Senior Social Services FIND 135 145 -10 4 6 CAP Warm Center 5 0 5 21 0 HICAP /Legal /Notary /Presentation 11 18 -7 5 4 LIHEAP Office Processing 7 0 7 5 0 Wal reen's Flu Immunizations 13 0 13 1 0 Concert Pianist Gleb Ivanov 11 0 11 1 0 Volunteers 45 -45 n/a n/a TOTAL SENIOR SERVICES 182 208 -26 37 10 SENIOR CENTER TOTAL 1001 1033 -32 145 86 Ex Community Services Updates For December 2013 Backflow devices were stolen within one week from the Bear Creek Trail, Adams Park, and Pioneer Park. Thieves steal the backflows to recycle the brass. These thefts do impact the irrigation and drinking fountain services to the park facilities. The backflow devices are owned and maintained by the Coachella Valley Water District. If anyone sees any suspicious activity around backflow devices, they are asked to contact the Police immediately. 440 La Quinta Community Fitness Center Counts for December 2013 Day Memberships Sold Rubys Sold Sapphires Sold Diamonds Sold Walk -ins Sold Daily Counts Daily Totals 2 16 12 143 1 7 1 1 7 114 1, <22 4 4 7 140 151 5 2 s 114 1' 21 6 2 6 126 134 7 3 2 51 56 8 0 2 6 181 1` 10 2 4 112 1,118 11 4 129 133 12 4 3 120 127 13 1 s 92 98 14 3 48 51 15 0 16 10 7 153 170 17 7 7 120 134 18 9 7 123 139 19 4 7 117 1; <28 20 7 7 115 1;. 2 9 21 4 5 48 57 22 0 23 7 13 113 1,133 24 0 25 0 26 s 16 94 115 27 12 11 101 1 24 28 4 6 61 71 29 0 30 7 1 s 141 157 31 0 AVG 5.38 1 0 0 6.87 11 1 .13 86.778 TTL 113 1 0 0 158 2556 2828 The Gems symbolize the Wellness System Fees Ruby Level = $50.00 (Self- Directed Program; One Year -Key Use) Sapphire Level = $175.00 (All Ruby Level Benefits; Pre - Fitness Assessment Test; Diamond Level = $295.00 (All Ruby and Sapphire Level Benefits; Three Additional • Members Sold is the # of memberships sold that day. • Walk -ins are people without membership cards that are paying a daily $5 fee. • Daily counts are the # of Members coming into the center that have had their membership cards scanned by us. • The totals at the end of each row is the total of all of the above transactions for the day. OF DEPARTMENT REPORT: 4B MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: October 15, 2013 RE: QUARTERLY MARKETING REPORT Per the City's contract with FG Creative, Inc., and Graphtek Interactive, the second Quarterly Marketing Report for Fiscal Year 2013/14 is attached. «y 443 Second Quarter Report of Fiscal Year 2013/2014 Implemented by FG Creative, Inc. (FG) and Graphtek Interactive (GI) FG - Traditional Marketing (Print /Radio) Events Brochure: Created new Events brochure incorporating new photography, which is placed in more than 250 hotel and visitor center racks in the region encouraging visitors to return to La Quinta for other events. (Attachment 1) El Dorado Polo Co -op: Facilitated a co -op for the El Dorado Polo program, securing La Quinta business partners including Okura, Las Casuelas Quinta, Embassy Suites La Quinta and La Quinta Baking Company. Coordinated content with all partners and designed colorful program co -op ad. (Attachment 2) Patriot Ride for our Heroes: Wrote and produced radio commercial promoting the first annual Patriot Ride for our Heroes bike event. The radio spot aired over 100 times on two local radio stations. Humana Advertorial & Ads: FG coordinated a number of promotional projects surrounding the Humana Community events and Humana Challenge Golf Tournament. These include: • Writing and design for the City of La Quinta advertorial pages in the 2014 Humana Challenge program. (Attachment 3) • Writing and design for print ads in the Desert Sun newspaper focusing on Humana healthy community events sponsored by City of La Quinta (Attachment 4) • Writing and production of a radio spot promoting Humana healthy community events sponsored by City of La Quinta. The radio spot aired over 360 times on four local radio stations. Press Releases: Press releases were created and distributed to local news agencies for the following events: • North La Quinta Landscape meetings • City of La Quinta Christmas Tree Lighting Ceremony (Attachment 5) GI - Digital Marketing (Web /Social Media) PlaylnLaQuinta.com Website: The City's tourism website PlaylnLaQuinta.com was completed in November 2013. The website features a visually pleasing, graphic rich user display with links to Hotels, Restaurants, Things to do, Shopping, and Recreation. The site showcases "Signature Events" that happen in and around La Quinta. Events including the Humana Challenge, La Quinta Arts Festival, BNP Paribas Open, Coachella Music and Arts Festival, and Stagecoach Music Festival,. 444 Users can book a hotel room at any of the hotels in La Quinta directly from the home page. Since its launch in November, the website has already received 9,000 visits with over 75% coming from first -time visitors. Online Presence: GI continues to boost the City's online presence by creating content that includes images and links in social media networks and on the PlaylnLaQuinta.com blog. A recent Google search of "Golf California" returned a FIRST PAGE result from the City's Google Plus account. As more content is created and posted online, the City of La Quinta will be featured more prominently in search engine results. CGCCA California Golf Course Owners Association �r,�,x.galfcalif ornia.org' - The California Golf Course Oxners Association (CGCOA; is dedicated to the stimulation of market growth for California's golf course industry. Promoting ... dt PA. ' 56 Links! DA. 25 PRO ON LY Links! Linc PRO ONLY RDs PRO ONLY RDs Analysis Best Public Golf Courses in California 2012 - GOLF.eom ,,N,�,.+rgalf.com.!caurses -and .- ibest- public - golf - courses - california -2012 - Jul 22. 2012 - Best Public Golf Courses in California 2012 ... Best Public Golf Courses in California 2012 Best Public Golf Courses in the West. Top Stories ... 7 Links! PRO ON LY LiAsi Lini 5] �` 43 PRO ONLY RDs D�' PRO ONLY RDs 10, Analysis California Golfing Destinations. Discover some of the world's ... 1, ul, r'. xcvisitcalifornia .cam;Things- To- DofGalt! - With internationally renowned public access courses like Pebble Beach. Spyglass Hill. PGA West. Torrey Pines it is not hard to imagine why many consider ... 6) FA: 69 2.LIM Links! DA: PRO ONLY Linksi !:1 Li- PRO ONLY RDs PRO ONLY RDs 1j Analysis Pebble Beach Resorts: Golf and Spa Resat Vacations in Califomia ... mam.xcpebblebeach.com - The legendary Pebble Beach Resorts. between Monterey and Carmel- California. features four renovined golf courses three acclaimed resorts and a ... 5,682 UMM i PROONLY Linksi Linp �' 75 PRO ONLY RDs �' 70 PRO ONLY RDs { Analysis Images for golf california - RepDrt images /-% . #Fun Fact - Robb Report Magazine magazine credits #LaQuinta as ... https:ii plus- gaogl e- com' --- ipostsie2dcH7TZNXm - City of La Quinta Jul 23 2013 - #FunFact - Robb Report Magazine magazine credits #LaQulnta as the leading #golf destination in the US. When arias the last time you teed off amidst the Santa ... Golf in La Quinta. California 4 Links! PROONLY Lirksi Lin¢ 8) PA. i PRO ONLY RDs D4. tOO PRO ONLY RDs `� Analysis CI:t: Increased Twitter and Facebook Traffic: The City's Twitter and Facebook accounts continue to see increased traffic and participation in the second quarter. The use of images and links in social media postings continues to be a successful strategy to maximize interaction with social media users. Facebook Likes increased 12% from 15,882 to 17,771 this quarter. Twitter followers increased 6% from 1,580 to over 1,660. 1.700 1.02.` � +My�� #��r +�•��y� ~�� +� +' *�+ 1.EH Total Page Likes [E, IV' Attachment 1 La Ouilrto Museum Ciwic crw5r!�!!;, ti. Fbill Fl- W-0 Ch.0-96 Cominnen tint y FAAft- Wlk & H-" Rm F* January 11, 70" H.-- Dar of the C.,hfnd Farmers N,.,W Jan.., 12, 2014 Humana Ch911enge 0.1f You moment "n Y -hu=Z Gry of La Ovinla 70495C.all.lan,- W c .a c 9nS3 Td I?6017t7 -T000 bu-, - Q�in. d 91 a Li, IT -ry 2A - =2� 2 )Aprzh I1 -16, 2914 Hal Rod & Cuslom Car Show r, 26. .2. G 1 •rwvr.igchomGrcom J• . ..... . . ..... .... . Rweirsid. C-My Fair & Noin.1 Doft F.di-1 F..-, 1•1, 2014 0 F 4 tF QU w L-GU ow, org www,Ploy'nLo :14111,14 com T&d. df L. Ou i.l. Mank 1, 2014 T6- :, C,-b• BNP Paribas Ian nis Open Munh,3: L!, !014 Lo Q.inW Ails Fwliwol 01 Pone Am Fom,al In 1he USA — -, 2914 TI- .; I . . . .... . .. .... .. -- e.n IC -, �--, f.gh AV' A 4 iA F.m.l =1 1�01 S. 2014, Pdbn� 1, 15, 2014, 14 Hatum Woks at Bmir Crook Trail D-.h., 15, 2012, FA-V 16, M.,h 16, AVfl 20, MW M, 20T3 W416 K;d. & F-1-2- � 11 � D-n6.r a, 2912. Jur-, 12, Fh-, 91, m-,h 9, 201 CwM-pd FanoW Noaftt E, .c-, F—'t.Yh .,, , - 7Y7 -, 2! I... ­ ­- - -01 w-,..• -.0 ., --I S.Fgkql th"h May 2014 M-1 Dar wwk.e4 f- 8:W ..- 617:90 Is- e SF.Pp.:ng 8L Di-0 G9Ning Cd.. Hiking & Biking Slog in L. Quint. - TYA,- Ccodiolk Music Fediwl ApnI 12-14 & April 19-21, 2014 (+(NEkO ­ � ,an, .. ..... ... ­ 1­ . .. . . ", , I--,- - -611. - S"-6 C.-Iry Music F.aivol April 25 -22, 2014 Palm Speinq3 Rp wvrvnl Wank May 30-j... 8.201, Lo Quilirdo NVSH1111 Exhlbb • Maim oneiry w �-- - Tow F ­s, 4,701 4 "lh. ,-rU rh. Io Call tk. m— aii 760.777 7170 For - A.W6. 447 Attachment 2 K { Fine Family Dining A Insle of Colonle I Maxico with [Dr'rtCmpn1 fary CdIgo tie in Irnditionel Las Casuclas s;ylo, *TroPiel Pe o0o Polio+ Kcs' M .En1 *HnppyHow Sur - Prcla.,3pn -Case *tyeEveri nnm ThofAn.y- biday' LacaFcr. of PninF F9aapr, ar Fhr. nnrlhv _it =ar of Higha.W 1 11 6, VFash -ngMn $hxsrs, {760 } 777 -7715 -- wvnr- LaSGasr.ela9Qvanla , cem �4 . r Your Japanese Oasis in the Desert Emplars the fusion of Japane =_e and Californian cuis:ne pi pkwca Rooatp Grill 8 Sushi 9prl -Er a(sL�hi. opieors, soiods, slcoh, ra puro c-d specially daaars - ainnsimwinr. rnd srkr. Iisl •.vin k1 nir in rlrgrrd Mian fi = -Trf hr. U i m* All You Cnn Eol' •.vhirh-oil: fidfill nil '311r drsirns L—hmd of Po1ri HioppF. aF the north —i caner of Hipi �tiy I I I $ Washington Sifeel. (760) 564.5030 www.0kura5us i.ram +M+Y Churming ourguesfs sirxe 1992, we'offer a full breakfast, lunch and dinner menu. Spa_aus tea imrn suiF-s, sm[F -par-oh. I.rrig ragn, and -We aria kc oui frah bread, pmlrrrs o �d au-hersfis -re h bedroom Feohsring Fa large LCD TV's, soto hod. rn:c o . ., d_-h doily caffm rnaker and niini- rdr-gera^ . i esaniniodo-iors ncluc6 Cur pe- -=r end y paHa is o popular gaihering spat ownplimeriary do')- make: Fa ardor brmkfasF with armor 36 ) for Fhn wfs7lc family items, 2 hour cacning r=piiar. w ih hoe Fad v 11 drinks. k1 p{Jgy - T•lesdm 7 04an - Z L4 pm d. hcusc w nc, sciccF becr orrd i H snacks. H£wrr" t . 7 9 k'afday ay - Su,d4Y Wan - 2 [l7prn -;pa Hikimr, rv) -5f1C0 sg nfidl s ix5Dn, oifcrs ridu)5�Im3M•crrl 'go Ufe 1Ua4:dd 41 Ike {O'ref UI ! -gams• pis+alr. ltmn hr.-is, m i .mlvr and r. *gbrn cnurygj Highway 111 $ 1Yurhingrnn ,S,iraar f -laen licuinr G[T+kbinw OdT.r 14.0jiinta ie:rh ring raw ?f1 , In %sV*ii 51-oppiiq Tenter. .inig4osnnEx4ndrnstruaM. (76+0)777 -1699 1764] J7,1711 vww IpgLrlllta, #e►h4� www.laqumlabakir wm s' PlaylnLdQL{i Tn Il a a Lqr —G Al rx 1. F`. F:1{. — 448 Attachment 3 Visitors ergW intimate access to ft swrinN Santa Rosa Mountair--s in to Qonta - unparaleled arMhere else in the desert- 6-, E Attachment 4 + -r f The Cilrcf Lo Quin lo hos plomed o week of i-ee, Feo,Ih- focused events leading up to the kick -of ofihe Humans Challenge, Make hcolrhy I'vinC. a per of Your lift: and hove Fu-) doing ii 4". "A } I} . t. V-! _ �. IL 5 Humono Fit. Fun & Forever Week Monday, January 61h — Friday. Joinuwy I Qth La 0uinta ScniorContar ', ;.eek of - arl:h„ f r�ple r- jd -ng orclnm-d <s, dcil; i-na :inc _al-hy f.cd ?emoa sins -iota. ■ HurnunaWell -Being Walk January I 1 th • Regislrotion Sam - balk begins at 4rlm Lo Quir>ta Community Park %% v sA mi = (c _t arc sack •,,o X abon� tFv 33- 31' 1 -- reck 'cii �Jih '•'4': �" n1)+; .: r.-rr G- wrh m,37 st.;.p I Humana Healthy Flin Fair Saturday, J o nuary 1 I th P 1 Dorn -2 pm La Quints Community Park , -.m i:,i -'ulI :•f .::il by :irfw':it:. I :r. rrt..rr1 nmr�-}F, IA,7w,-i-,- {ir;• F, n -•,nc - -with 'nt arat• z: s. co -,' -,c I -,).c -i-i - orzcs anti rrc -. Humona Doy of the Certified Farmers Markef Sunday, January 12th • $am -12prn Old Tawn La Quintn C-1 } =k - _tslu-. food dc. .onst,:jh_ ; Iaaoul.7r Ic-x cr=tz F- is fresh pros tc= o.�ilrl cao =, flaw-: s. c nc i;o c r crcinnonr.� //�r� MR AM PUL J I' rrj.Y www.PI0ylnL0Quint0.00m «6% Attachment 5 CITY a 1A 1NTA + 78,495 ALLE TAmPi4LA NTA, A 92253 lilt (760) 777 -7035 * WWW.LA- 1NTA.QRG I ale] : a h' A 1►' A 12101 /e'% 0 410 � 21 R ;fe Vl 2 Contact: Community Services Department City of La Quinta (760) 777 -7090 City of La Quinta invites the Coachella Valley to celebrate the season at the annual Christmas tree lighting ceremony on Friday at 6 p.m. LA QUINTA, Dec. 3, 2013 -The City of La Quinta is ready to ring in the holidays starting with the Annual Christmas Tree Lighting Ceremony from 6 to 8 p.m. Friday, Dec. 6 in Old Town La Quinta, in the center of La Quinta's historic village. As it has in past years, the celebration includes live music and performances from La Quinta schools and students from the La Quinta Community Services classes. Past performers at the annual tree lighting event have included City of La Quinta's Dance, Play and Pretend, Beginning Ballet, Ballet /Jazz and Guitar classes, songs by Ben Franklin Elementary School Choir, and a special dance performance by La Quinta High School Tough Guys and Gals Dance Team. Santa will, of course, attend the ceremony and will be available for photos from MKO Photography. The tree lighting will be held at Old Town at 78100 Main Street, La Quinta. For information on this event, contact the Community Services Department at (760) 77- 7090. C611 Department Report: 5 TO: Honorable Mayor and Members of the City Council FROM: Les Johnson, Community Development Director DATE: January 21, 2014 RE: COMMUNITY DEVELOPMENT DEPARTMENT REPORT — DECEMBER 2013 Attached is data for the Planning, Building, and Code Compliance Divisions for the month of December 2013: • Exhibit A — Planning Division monthly reports outlining the 24 new cases in process by staff and 10 plan checks. • Exhibit B — Building permit statistics showing year -to -date building permits issued and building permit valuation. Year -to -Date 2013 2012 Building Permits 1,569 1,329 Issued Total Valuation $61,371 ,003 $54,347,585 (dollars) • Exhibit C — Code Compliance statistical report showing 45 initiated cases, 61 completed cases, and 129 garage sale permits processed. • Exhibit D — Animal Control statistical report identifying that 101 cases were handled by the division. 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Jonasson, P.E., Public Works Director /City Engineer DATE: January 21, 2014 SUBJECT: PUBLIC WORKS DEPARTMENT REPORT FOR DECEMBER 2013 1 . For the month of December 2013, the total for all maintenance expenditures was $75,510.67 with street sweeping, graffiti removal, debris removal, and irrigation /landscape work being among the highest tasks in terms of cost. Public Works maintenance workers recorded nearly 1,300 task hours associated with this work. A detailed breakdown of tasks and associated costs is presented in the attached pie chart (Attachment 1). 2. The City's GORequest /GOEnforce system has been live for nearly one year, and was implemented to facilitate reporting of issues such as graffiti, potholes, traffic signal malfunctions, code compliance, and animal control. Citizen response has been growing via both the GORequest /GOEnforce application ( "app ") for smart phones and the City's government website. A sampling of data is provided below and represents a four -month period of data analysis from September 1, 2013 to December 31, 2013: • How Requests Are Reported — The City generated 1,046 total requests from September 1 to December 31. Attachment 2 shows the internal use of the program by Public Works staff versus how residents are accessing the system to make their requests: 65 percent of the requests are by maintenance staff; 14 percent are using the website; 13 percent are using iPhone or Android; and a minimal amount is using email. Residents' total usage of GORequest/ GOEnforce by the web or app this period was 353 requests, which equates to an estimated 196 users. • Requests Closed On -Time — Attachment 3 indicates the percentage of requests that are closed on time (i.e., within the window staff has Eric committed to take care of and close a particular request). Community Services is leading with 100 percent of their requests closed on time, followed by Community Development at 84 percent and Public Works at 80 percent. • Requests Closed On -Time by Department Public Works — Attachment 4 provides more detail on the Public Work requests that are closed on time. Requests resolved within the promised timeframe 100 percent of the time, include: dust control; street sign installations curb painting; and repairs to streets, sidewalks, and storm drains. Those that need the most improvement are: traffic signals, graffiti in parks, and other requests where residents select "Cannot Find My Issue." • Customer Satisfaction Survey Results — GORequest /GOEnforce automatically surveys users about their experience when using the system. Attachment 5 summarizes results from 37 surveys that were filled out from September to December: 0 79 percent of the surveys rated employee effectiveness as "superior" or "good" 0 78 percent rated employee response time as "superior" or "good" 0 87 percent rated employee courtesy as "superior" or "good" 0 78 percent indicated their expectations were met or "exceeded" 3. Staff continues to field phone calls and respond to emails about a possible assessment district(s) in north La Quinta. Since the spring of 2013, staff has hosted over one dozen workshops with residents to gage their interest in improving and /or enhancing the common area landscaping of their neighborhoods. The landscaping is currently maintained by the City at the City's expense. Before any recommendations are made to Council regarding an assessment district, staff will be mailing an informational packet (including a survey) to approximately 1,600 homeowners in north La Quinta. If returned surveys indicate enough interest and support exist, staff will schedule an item for a Council meeting in late February or March 2014 for consideration of proceeding with an assessment district ballot. 4. Granite Construction, the contractor for the Adams Street Bridge Improvement project, has completed construction of the bridge. Staff is currently preparing to close out the project, including resolving final claims and liquidated damages issues with Arch Insurance. 5. Work on the Miscellaneous Americans with Disabilities Act Improvement project is now complete. The work included upgrades to the following City facilities: La Quinta Park, Civic Center Park, and La Quinta Library. 011.11 Improvements included: installing park benches and compliant drinking fountains; constructing wing walls to protect water fountains; mounting compliant signage on buildings; and installing and /or adjusting restroom and door accessories. The project is going to City Council for acceptance on January 21, 2014. 6. The Washington Street and Highway 111 Intersection Improvement project is substantially complete. The contractor is completing the traffic signal wiring. Acceptance of this project will be brought before City Council for consideration in February 2014. 7. Construction of the Fred Waring Drive Widening project started in early January 2014. The project is being led by the County of Riverside, but will involve work on the La Quinta side of the street between Adams Street and Dune Palms Road. Attachments: 1 . Total Maintenance Cost pie chart 2. How Requests Are Reported 3. Reports Closed On -Time 4. Reports Closed On -Time Department Public Works 5. Customer Satisfaction Survey Results Er:% E Ln V GJ U W 5� G r ATTACHMENT 1 B-fll : zi to M O M f0 w m V) C O CL W N ++ Q O O cn ^ cn OJ r (n N 'f0 +y+ V) 00 r-I iA 'f0 N V) V C N pip r4 r CC r G O 00 -a r- O Vl OJ Ln M iA C ° V) iA m ±' M r4 M W 00 iA V iA OJ V �0 i r I� C y i O i E Ln I ATTACHMENT 2 «:I: EM-A ATTACHMENT 3 «:f. Cf: 4 CD 0 cc CY Tq ceol v� U look. °olf.I,% %4C, 1 4p fo �P 4�6e d 41Y0. %s rys'd�a�l /0J. $! ° 9 ° ►ri W 191. I-Q4. rr„A a 0.7ssl ATTACHMENT 4 [f[t Cffl CL LA Lm a� c� Ln IN rA CD CL a CL cn 0 r� I ATTACHMENT 5 I 0 ti rL ai. CL r CL fn VPAI 473 a �a �s C° CM c 00 W 473 DEPARTMENT REPORT: 7 City of 6CP 'Gum u,• Ilw ❑usury III I qp�pp J � ■ � - J J - - J � J Prepared for 474 Table of Contents • Crime Statistics • Beat Map • Special Enforcement Team Report • Business District Unit Report • CPTED Specialist Officer Report • Crime Prevention Officer Report • School Resource Officer Report • Traffic Services Report • Community Service Officer Report • Volunteer Report 475 City of 44dariz 'Gam a'thu Daaert' L7:11 rqrl741 Crime Statistics for October, November &December 2013 476 00 rr, m kr, C:� Ir, r`] U rF C� n +n v7 n p r- c� - n rrl M M �r r- N r! cn o .mow rr� UO `n V) 0 pertea L w 2¢ w Lr U w c Ln p 11 LEA ¢wc�x am V� � rF T ry C:� r-: r`] U rF C� n +n r- n p r- c� - n rrl M M r- N r! N .mow rr� UO `n V) 0 pertea w 2¢ w U w c Ln p x x O m_ X,? � i7 � �❑ O� D *,x� W cN T ry r l rt r- n p r- c� - n rrl M M r- N r! .mow rr� UO 0 w U w c p ,v.: IV N x 477 T ry r l r� N 0 ,v.: N x 477 W E� W O a w t7 �a w Q) 4� r n 0 478 CD � f► f� C7 N [p r - tp N 6 � c � C') ^p tz -r N C7 r- t.b C� p M L h �- pRp _ IC] - N CO tQ C6 M tQ N r � Co Lo Lr7 (fir - Scri - N 000 Cj n K 16 ti ti do co ^ 47 •-• to - rt .-,. M r w •- CO � p r� .ct •cT O� - L6 N 47 ti K N im N tp u7 ��pp r N Un 4N'1 LO (N N r4 ..r c7 C'i co � N M w r ~ N N p�7 - N Crl t�0 't � N r L6 N co 6 N t, r CG t•7 LO ti `7 to 1- eT Lq r 1l] 0 t„? m Ln 1` n cci M LO N N r- N N r m F� I,- car] '7 u�,co N �T o i wcl), lD N CC N � t17 G hr► 6� C] O � rI--+ N r r 0) � � � �' o N a M p0 C14 -r CFi N N O N N C-A r CD N N N N O b 67 e•) flp - f•+ �h m •T C6 N M` r N N 4'o N CN7 CD to N ti r- d o N 4 N ul r N Cen FL � Q' V) U) Q' to f!7 N N 20 2 N ' ¢v ' aU ' � ' ¢ ¢c`� a F� all Q) 4� r n 0 478 ~� DARBY rp(� F �� ORANGE GROVE y� t4RIA1�, -cry d T �� KEN NER rp NAPLES < FREE) WARING r� [ - mid AVE n4 Q 6c; ! r CHAR h1ERALE) ¢ . G SiRco KET DILLON 40 VALENCIA,. cn MILES FFRANC t S- SfERiA i•.. AVE 45 . X a i - PEBBLE BEACH .a BLII S� I91F_c A p� .�Lu AVE 45 © PIES N< �ShON TA ¢i PATE F r�� z I.u1. x O VECINO AVE d7 HY 111 Q z Q DR CARREON r 41 r ARUS NANCY ALBION r p E;]RD C=i1 z. HELIO CARIBE - �— AVE 48. �a P a GABLE POE Gar PLUM ,��4P D IXTAPA �f AMAZON u� AVE 49. Lu �UAr1 � 4L N TIGRIS x (3 11 � y m a x ¢ p w p Cl GRAN7 �Ll Q Q �7 AVER -- - Q —Q- 0 � Y MANDARINA p �¢P� 5 ASIS a cn J W CALLE TAMP CO a CETRINO u'ui AVE 51 `{v AVE 51 J u z i3EACD CtTRL]S L'Gq w OLD AVE 52 52 -j AVE .[� - -- a AVE �P A pa uj o J z ¢ �,�� o° o C° 7 � ❑ 44 a� cn h AVE 53 o ¢ ❑ ,� ❑. w � w¢ m �r`4 v �¢ � � AVE 54 r J Q Q - -ham - ----- - - - - -. �..�— x > rn cT w 73 r > U' AVE 55 2 D m ELLA ❑ TIBURON� ALVARADO 1 VILLAGE! AIRPORT � � s 45 o TYMAR v�EIgxOAF a COUPLE VIA LUGO MERLON ul HERMITAGE p p CSILLA Q Z AVE 5JI < 0. Tone rAZro z VE 5s ° u ca s AVE 60 a z AVE 51 U QE) PIRKER AVE 62 4 0.75 i.5 3 Was Quinta Beats �s SPECIAL ENFORCEMENT TEAM OFficer McAnallen, Officer lame~, Officer Smith, Officer Kibbey and Officer Holland Quarterly Statistics for October, November, December, 2413 Yl- 1 71� Prwuams 12 Search Warrants 1[) Vehicle Stops 1 Ped Checks 1201232 Probation /1"arole Search 47 Vehicle Stops 103 Arrest Warrants Served 29 Investi Tative Follow-u 128 Arrest/Filing- Felon 59 City Park Checks 78 Arrest /Filin , Misdemcanor 87 Citations 38 Property PrOpCrty Value Recovered 52,090 480 Page 2 SPECIAL ENFORCEMENT Significant Activity for October, November and December 2413 e In October. La Quinta SET Officers intcstigated it series of crime• that occurred in La Quinta. During the investigation SL T officers learned Indio Police arrested it suspect for a robbery in the city of Indio. During the Sub'ject's arrest, IPD officers locate suspected stolen property helonging to a La Quinta resident. Working in cooperation with ]PD, La Quiuta SIFT learned the same suspect committed a commercial bur - glan. at the La Quinta Taract. trespassed in the sake La Quinta Country C luh, stale; a vehicle from Lake La Quinta Country Club, stole all additional Vchicic in 'placenta €, trespassed in La Quintet PGA Countn, Club, .tole a maintenance cart from PGA, anti commiucd a mo residcn- tial burglaries in VGA. The suspect was charged with the additional La Quinta crimes while in custody at tfte Indio Jail. e In October. La Quints SET Served a property related search warrant in the La Quinta Cove area. The search warrant stettntctf front a residen- tial hurglary in La Quinta. During the service of the warrant several round: of amtnunifiem and firearms tt•ere located in the residence along with stolen propci-ty from the burglary. • In October, La Quinta SET participatcd in the annual "Tip -A -Cop" event at the La Quinta Rcd Robin Restaurant. While waiting on the public hand and lint, 0111ccrs raised money for the Special Olympics which changes the lives of poop €c with intellectual disabilities through sports train ina, and compctitiort. A] I tips collected by the officers were donateef to the Special Olympic~ of Southern ('illifnrnia. ■ In October, La Quinta SET conducted a traffic Slap and arrested a probationer who tits in pusscssinn of narcotics fior sale. SET responded to 1110 suspects house and conducted a. probation search in the La Quintet cove. During tilt probation search, two firearins and additiemal illegal narcotic; were Iocutcd and collected. The suspect nits booked into the Indies Jail. a In October, La Quinta SET worked in cooperation with BDU and served a properly related scarcli warrant in Cathedral City. The search war- rant stemmed from a theft that occurred in La Quinta. Sloleta property and frautllth.'nt doell111CIIII5 %Vcre recoVercd during the search warratu and the suspect was arrested and booked into the Indio Jail. ■ In October, La Quinta SET supplenicntcd La Quintet Patrol -staff while the Anicrican I feat Motorcycle Rally event was present in the Coachella Valley. During the event. the %langols Outlate• illtttorcVClc Gan was present and active in the ValIcy. SET Officers were intoler- ant of anV disruptive or illegal behavior an our public roadways and inside our local businesses by the motorcycle sang. No significant inci- dents Occurred while the SET conducted proactive patrol in the La Quinta Conuncrcial District. • In October, La Quinta SET was conducting follow-up inNcstigatian at the La Quinta Wal -Mart Mien they noticed a probationer in the stare. SE-1 Officers watched as the probationer selected an item from the Shclt and then attempted to return the item for cash. The probationer was arrestcc€ for commercial burglary. During; it search incident to in rest the -suspect was found to bQ in possession of tttcthainphetanulie. I le was booked into the India Jail for commercial hurRlarv, possession of rttctharnphetatninc and committing a felony while on bail. • In Oetoher, La Quints SE's' Officers completed it possession of stolen property investigation charging a juvenile suspect who lives in La Quinta. An illome systen stolen from it La Quinta residence MIS found in tfte suspects room during a probation Search. • In Octobcr, La Quinta SET Officers conducted a lollott -up on a burg €iry invc-stigation and located the suspect at the La Quinta Bank of America. The suspect had felony burglary. check fraud and liargery warrants. While the Suspect was at Bank oi' America, he was arrested While committing a commercial burgdarv, torE�cry and identity theft. • In October, La Qtainia SI I scry0d a property relalcd Search lvarnint in the La Quinta cove area. llie warrant stemmed firorn a residential hurglaly that OCCU17CCI in the La Quinta Cove. The -suspect was arrested Iitr possession of stolen property. He was hawked into the Indio Jail. ■ Ira October, La Quinta SET ()fficcrs completed a burglan• investigation that occurred in I.a Quinta. The Victim had rive bicycles stolen from leis open gartgc. I)uring the irlVCStigation it was learned tlae Suspect recovered one bicycle after finding it for Sale on Craig .s List, A suspect was identified and arrested for tite burglary. a In Novcmher. La Quinta SET participated in the L.a Quinta f loliday f -heft Suppression Program along the Highway I l l Business District corridor and Old Town La Quinta. The putpose of the prograin was to reduce the ntnount of thefts occurring in the Business District during the Thanksgiving and Christtn:is holidays and provide a safe environment for tide Coachella Valley citizens to shop in I.a Quinta. SIi-I- and BDU Olticer-s provided high Visibility p.nrol while on bicycles, segtv,ay's and driving patrol units. Tile program litcused on robbery and theft prevention through increased presence and the increased interaction with citizens and business owner~ in the retail area of l_a Quinta. The progrartl waS cottcfuctccl from November 23rd through December 27th, 2013. • In November. La Quinta SET Officers orgculired Mud inlplcntentcd the L. i Quinw Park Patrol Program. While working the program, officers conducted a pedestrian check at La Quinta Community Park. A suspect ryas aiT0Wd fitr poSLWSSion of burglary tools. SET Officers also con- ducted a pedestrian check at C'iyic Center Park and issued ttvo citations to subjects for open beer containers. 481 Page SPECIAL ENFORCEMENT Significant Activity for October, November and December 2013 • In November, La Quinta SET Offcers conducted a waffic -stop at Highway I l I and Adams Street. The driver and passenger of the vchicle were arrested for possession ofa loaded and concealed firearm, a convictcd tclutt in possession of a concealed fireann and violation of pro - b:ttion. Both suspects �%crc booked into the Indier Jail. • Ito November, La Quinta SET Officers assisted La Quinta Patrol officers during a trc,pa,s itnestipnon Lit the La Quinta Resort. Thrcc stis- pccts were arrested fir trespassing, possession eaf ntethamphrtaminc. anti riolatiun 01-probation, During the investigation sevcral credit cards, checks, and identifications were located. Two of the items were confirmed stolen and additional follow -up W,ts conducted by La Quinta Stmt who idcntificd additional victims. Charges related to the stolen property and fraud «ere added to the booking charges of the three suspects. • In November, La Quinta SI "1' officers conducted a pedestrian check at I Iighway I I 1 and Adams Strect, and arrested a subject for two tit iscic- ntcanor theft related WxTants. During the investigation it was determined lie had just connnittcd a theft at SteiTINI art and was in possession cot, stolen property, methamphctaminc, dru., p,araphellialia and burglary tools. I ie %%W� h00k-eci into the Indio Jail. ■ In November, SET officers attended the Crime Frcc fitausitta seminar and recci%i:d their certification. SET of'ticcrs also attended Large Scale operations and F=ugitive Apprchen -ion training hoslcd by the Ritcrsidc County Gang Investigation~ Association. In addition. I.a Quin- ta SC'1 completcd it range training clay to include adl ancLtd firearms instruction wid search warrant execution. All station teams attended the tratttnlg. • In November, SET officers conducted a pedestrian check w I Iigliv ay I I i and ,Icficrson Street ill La Quinta and contacted two subjects who wc•c on probation. Both subjects were arrested for four active felony wartanls, possession ofheroin and eonunitting it f'elnny while on hail. • In Novcmber, La Quinta SET conducted several probation compliance checks in tho La Quinta cove area. • In November. I.a Quinta SI_ T and BDU contacted a suspicious person near the La Quinta Wal -Mar-t. Offcers discovered the subject was on probation for narcotic sales. As Officers acre cnnductin;.l a probation search, the subject became assaultivc towards officers. After a brief altercation, the subject gets arrested and discovered to lt,tvc several bindles of tnctltampFectamitic and it scale. The suspect I.cas arrested tier possession of illegal drags for sale, violation of AB 109 probation, and assault on an oftkcr. • In December, La Quinta SF F and BOO participated in a valley t +vide parole, probation anci potit Release Community Supervision sweep host - cd by Riverside Counly Post - release Accountability and Cotrcctions Team (PACT). • In I)ccetnhcr, La Quinta SF :T and BDU officers, worked in partnership with the C'oackclla Valley Narcotics Tusk Forcc to served a narcotics related warrant in the La Quinta cove. The warrant stefnnted from a possession for sales arrest made by LQ SL: FAMU, about a wcck prior. • in I)ccetnber. La Quinta SFT screed a fraud related search [% arrant in rite city of L,a Quinta. The search warrant stemmed frorrt a traffic stop SET officers conducted on earlier in the month and arrested it suspcct for fraud related charges and outstanding warrants. During the %cnicc of-the search warrant fraudulent docutzicttts. checks. ;t laptop, a scanner.:[ cellular plume and other items related to fraudulent activity %ticrc seized. SET conducted additionai follo« -up investigation and identified additional fraud victims. Charges will he filed with the District At- tornev's office. • In December, La Quinta SIT officers contactcd it subject on Huey. 1 1 I in La Quinta. The subject was found to have three felony narcotic warrants for his arrest. The subject was also in possession of stolen properly from the La Quinta Big, 5 Sporting Goods store. Ire was charged with burglary, possession of stolen property, and violation of probation and booked into the Indio Jail. • In December, La Quint:[ Sl i' officers conduced a pedestrian check at Plait La Quitna and Hwy i 1 !- and contactcd a probationer. During a probation search, officers located a s'•ringo used to inject heroin. Tho -suspect was transported o the Indio Jail where lie was booked for pos- session of a heroin syringe and � iolation of felony probation. During the bookie;; process, Indio Jail staff located 4.5 grinlS of heroin in four individual bindle., hidden in the suspect's body. The suspcct «as charged mWitionally eviih bringing a controlled substance into the jail and pos >cssiort of heroin for sides. • In December, La Quinta SET Officers contacted a suh,icct at Washington St. and Channel Drive in La Quirtta. r1 male subject was arrested lior possession of meth amphetaminc and possession of drue} paraphernalia. ! I was booked into the Indio Jai t. During the hooking, process, Jail Deputies discovered the -suspcct had 4.8 grams of suspected heroin hidden in his body. An additional charge of bringing a controlled substance: into the jail wa, added. ■ In December, La Quinta SFT served a fraud related ;comb uarr. nt at A,cntinc :App irtmcnts in Lea Quinta. During the scrvice or the search %%arrant, fiaudulcw cheeks, several tools used to make fraudulent checks and identifications cards, documents with information for possible fraud Victims and armputer equipment were sciied from the apartment. 2.7 grains of ntcthamphetarninc- meth. paraphernalia, packaging. a scale, cutting agents, and (7) Vi Cod in pills evcre also located inside the apartmctlt and -sci /.ed. A female ,uspecl «as arrested for possession of meth. for sales. SET conducted follow-up inve-stigations and identified several fraud victims vrhich the charges will be filed against the sus- pects through the District fAttornuy•s voice. ■ In December, La Quinta Sl.:'I' officers worked in partnership with the La Quinta BDU and Traffic Unit to serve a property related search warrant in the city of Cathedral City. The search warrant gctiuned for a residential bundary in the city of La Quinta. i]urin, the service cif [lie search warrant, the primary su,peet eea, arrested tier scecrtl outstanding cearrunls and the residential burglary in La Quinta. 482 BUSINESS DISTRICT TEAM Qfticer Alex Quezada & Cpl. ,losh ReMbolz Quarterly Statistics for October, November, December, 2013 483 Al NMI rd "' v n �' '�: �:�:�,�? e� +� ! .I.�� . .r_ �j • �•.�' � ['I :•3 i��z in _�' ".`,'3 �'� L'I Programs 2 Search Warrants Served 9 Vchicic Stops 1 Ped Checks pis 1 195 Business Chccks/Meetin s 65 Citations 32 Arrest Warrants Servcd 23 Investigative Follow -Lip 4 34 Property Value Recovered -Arrest/Filitig-Felony 51.434.58 Arrest/Hin , Misdemeanor 30 483 Significant Activity for October, November and December 2013 Page 2 In October, La Quinta BDU participated in the annual "Tip -A -Cop" event at the La Quinta Red Robin Restaurant. While waiting on the public hand and foot, Officers raised money for the Special Olympics which changes the lives of people with intellectual disabilities through sports training and competition. All tips collected by the officers were donated to the Special Olympics of Southern California. In October, La Quinta BDU assisted SET in serving a property related search warrant in the La Quinta Cove area. The search wan-ant stemmed from a residential burglary in La Quinta. During the service of the warrant several rounds of ammunition and firearms were lo- cated in the residence along with stolen property from the burglary. In October, La Quinta BDU worked in partnership with SET while conducting a probation search of a probationer who lives in the La Quinta cove. Officers conducted a traffic stop and contacted the probationer with several narcotic prescription pills, which he was sus- pected of selling. During the probation search, two firearms and additional illegal narcotics were located and collected. In October, La Quinta BDU responded to the La Quinta Wal -Mart regarding a shoplifter. BDU discovered the subject had stolen from the same business on a prior occasion. The subject was arrested for two counts of commercial burglary and booked into the Indio Jail. In October, La Quinta BDU worked in cooperation with SET and served a property related search warrant in Cathedral City. The search warrant stemmed from a theft that occurred in La Quinta. Stolen property and fraudulent documents were recovered during the search warrant and the suspect was arrested and booked into the Indio Jail. In October, La Quinta BDU supplemented La Quinta Patrol staff while the American Heat Motorcycle Rally event was present in the Coachella Valley. During the event, the Mongols Outlaw Motorcycle Gang was present and active in the Valley. BDU Officers were in- tolerant of any disruptive or illegal behavior on our public roadways and inside our local businesses by the motorcycle gang. No signifi- cant incidents occurred while the BDU conducted proactive patrol in the La Quinta Commercial District. In November, La Quinta BDU conducted a follow -up investigation of a vehicle theft from the Hyundai dealership in La Quinta in August 2013. During the theft, the suspect fled from South County Deputies in a vehicle pursuit which ended in Coachella, with the unknown suspect evading arrest. Due to a recent similar arrest in Rancho Mirage, a photographic line -up was assembled and shown to a witness who identified the suspect. BDU Officers interviewed the suspect who confessed to the vehicle theft and evading officers in the pursuit. The suspect was re- arrested at Smith Correctional Facility for Vehicle Theft, Felony Evading Police, Violation Of Probation and Theft with prior Vehicle Theft convictions. In November, La Quinta BDU worked in partnership with La Quinta Patrol when responding to theft in progress at the La Quinta Wal- Mart. As Wal -Mart Loss Prevention Officers attempted to detain the suspects, they fled through the parking lot. BDU officers were able to capture one of the suspects who fled and arrested him for commercial burglary, conspiracy to commit a burglary, and committing a felony while released from jail after posting bail. The suspect was booked into the Indio Jail. In November, La Quinta BDU Officers attended the Palm Desert Chamber of Commerce Peace Officer and Public Safety Awards. BDU Cpl. Joshua Reinbolz was presented with the La Quinta Special Enforcement Officer of the Year Award. La Quinta Mayor Don Adolph presented the award during the ceremony. In November, La Quinta BDU contacted a subject at the La Quinta Chevron on Highway 111. Unknown at the time, the subject provided a false identity to Officers. The following day, BDU Officers discovered the subject had lied to them about his identity. BDU Officers located the same subject on Washington Street and arrested the male subject for being a California State Department of Corrections parol- ee at large who had been evading arrest for the past several months. In November, La Quinta BDU worked in cooperation with the Thermal Station Investigations Unit while investigating a bank robbery that occurred on Highway 111 in La Quinta. After and extensive investigation, a suspect was identified and later arrested for the bank robbery at US Bank. In November, La Quinta BDU organized the La Quinta Holiday Theft Suppression Program along the Highway 111 Business District corridor and Old Town La Quinta. The purpose of the program was to reduce the amount of thefts occurring in the Business District dur- ing the Thanksgiving and Christmas holidays and provide a safe environment for the Coachella Valley citizens to shop in La Quinta. BDU and SET Officers provided high visibility patrol while on bicycles, Segways and driving patrol units. The program focused on rob- bery and theft prevention through increased presence and the increased interaction with citizens and business owners in the retail area of La Quinta. The program was conducted from November 23rd through December 27th, 2013. In November, BDU Officers attended the Crime Free Housing seminar and received their. certification. BDU Officers also attended Large Scale Operations and Fugitive Apprehension training hosted by the Riverside County Gang Investigations Association. In addition, La Quinta BDU completed a range training day to include advanced firearms instruction and search warrant execution. All station teams at- tended the training. 484 Significant Activity for October, November and December 2013 Page 3 (Continued) In November, La Quinta BDU contacted a suspicious person near the La Quinta Wal -Mart. BDU Officers discovered the subject was on probation for narcotic sales. As Officers were conducting a probation search, the subject became assaultive towards officers. After a brief altercation, the subject was arrested and discovered to have several bindles of methamphetamine and a scale. The suspect was arrested for possession of illegal drugs for sale, violation of AB 109 probation, and assault on an officer. In December, La Quinta BDU provided bicycle patrol in the Point Happy parking structure on Highway 111 in La Quinta. BDU noticed an occupied vehicle with a strong odor of marijuana emitting from the vehicle. BDU conducted an investigation and discovered the male driver of the vehicle was selling marijuana. Marijuana, packaging, a scale, and marijuana paraphernalia were collected as evidence and the suspect was arrested and booked into the Indio Jail for possession of marijuana for sales and contributing to the delinquency of the 17- year old female passenger in the vehicle. In December, La Quinta BDU contacted a subject outside the Vons grocery store on Highway 111 in La Quinta. During the conversation with the subject, it was learned he had just stolen beer from the Vons. An associate of the subject was also contacted and discovered to have also stolen beer from the Vons, in addition to a book from the nearby book store. The theft was unreported until BDU officers brought the theft to the attention of the two businesses. Both suspects were arrested and booked for commercial burglary and theft. In December, La Quinta BDU responded to a report of a beer theft from USA Gas on Highway 111 in La Quinta. While receiving state- ments from the witnesses, La Quinta Patrol located the vehicle in a near -by La Quinta trailer park. BDU Officers responded to the loca- tion of the suspect vehicle and contacted three subjects who matched the description of the suspects. All three subjects were subsequently arrested for commercial burglary and conspiracy. One of the suspects was a California Department of Corrections parolee who had been evading arrest for the past year and had a local warrant for rape. All three suspects were booked into the Indio Jail. In December, La Quinta BDU worked with La Quinta Patrol in identifying a suspect in a robbery that occurred at the Best Buy in Novem- ber 2013. BDU assisted the patrol officer in authoring and serving a search warrant at the suspects residence in the La Quinta cove. The suspect was arrested for the robbery and evidence linking him to the crime was located in his residence. BDU Officers mentored the patrol officer who obtained a confession from the suspect regarding the robbery. He was booked into the Indio Jail. In December, La Quinta BDU assisted SET in the service of a fraud related search warrant at an apartment complex in La Quinta. During the service of the search warrant fraudulent checks, fraud tools, and documents belonging to fraud victims were located. In addition to the fraud paraphernalia, methamphetamine, packaging, scales, and narcotic pills were located inside the apartment. One suspect was arrested and booked into the Indio Jail. In December, La Quinta BDU worked in partnership with the Coachella Community Action Team and Southern Coachella Valley District Team in serving a narcotics related search warrant in Mecca. During the service of the search warrant, methamphetamine and a scale were located and collected as evidence. In December, La Quinta BDU, in cooperation with SET and La Quinta Traffic Unit, served a property related search warrant in the city of Cathedral City. The warrant stemmed from a residential burglary in the city of La Quinta. During the service of the search warrant, the suspect was arrested and booked into the Indio Jail. In December, La Quinta BDU assisted SET in the service of a fraud related search warrant in the La Quinta cove. The warrant stemmed from a known thief possessing fraudulent documents during a traffic stop conducted by SET Officers. During the service of the search wan-ant, additional fraud documents and tools used to manufacture the documents were recovered. In December, La Quinta BDU responded to the La Quinta Target store on Highway 11 I regarding a theft in progress. As BDU Officers arrived, the suspect exited the store with the stolen merchandise and was immediately detained. The subject was discovered to be on four separate Riverside County Probation cases for theft and battery. He was arrested for commercial burglary and violation of probation and booked into the Indio Jail. In December, La Quinta BDU contacted two subjects near the La Quinta Stater Brothers on Highway 111. Based on prior knowledge and contact with the familiar subjects, BDU officers knew both subjects were on Riverside County probation for theft and possession of ille- gal narcotics. During a probation search, illegal narcotic pills were located on each subject. They were both arrested and booked into the Indio Jail. 485 P06LCCIC-E CPTED SPECIALIST Quarterly Statistics for October, November, December 2013 J-- l '-i �-JA'q Reports Calls for Scrvice 69 Parking Citati011s 9 Towed Vehicles Business Checks 17 Business Meetings Community D,--cnts CPTED Reviews 16 486 Significant Activity for October, November and December 2013 • In October, CSO Curia conducted five CPTED reviews at Avenida Montezuma, Avenida Carranza, Morning Glory, Avenida Villa, and Calle Hidalgo. • In November, CSO Curia participated in the Holiday Burglary Suppression Program during Thanksgiving weekend. • In December, CSO Curia conducted eleven CPTED reviews at Avenida Herrera, Springtime Way, Hacienda La Quinta Drive, Avenida Montezuma, Avenida Villa, Kristen Court, Avenida Carranza, Acrodrome Street, Avenida Ramirez, Eisenhower Drive, Memorial Place, Vista Dunes Apartments. • CSO Curia participated in the Farmers Market in Old Town La Quinta. 487 aU�,yrq qrq-,r-P. W POLICE CRIME PREVENTION Mika a Jessica Herrera Quarterly Statistics for October, November, December, 2013 _;tt�j"1•:�4' �`� �f� iiii.�:�'.il'1tF:9i�i[e]i` -% "= • -' `i;r � �i,- •;•.,'►"+fig+: '�'�� �t� Community Programs 6 Business Nlceting [] Community Contacts 15 Business & Area Checks 25 Citations 8 Reports ? 488 Paget CRIME PREVENTION Significant Activity for October, November and December 2013 ■ In October, CSO Herrera prepared the calls for service, average response time and year to date crime comparison l'or the quarterly statistical report. • In October. CSO Herrera prepared the VENI article referenc:c the Christmas Toy Drive. • In October, CSC) Herrera participated in the COP c:ommcrcial. • In October, CSO Herrera was the event coordinator for the Tip -A -Cop Event [or the Special Olympics of California. • In October. CSO Herrera attended Resort Communities Association fundraising event for the Christmas Toy Drive. • In October. CSO IIerrera attended the La Quinta Resort Safety' lair and provided elnpioyees with valuable information on safety and identity theft protection. • In October, CSO Herrera implemented a new database called Crime Free Easy racking. This software will keep track of all activity for Our apartment e0111PICXCS in the city. • In November, CSO Herrera prepared the GEM article on Holiday Shopping Safety. • In November. CSO ficrrera attendee! RCSA Inecting at The Springs Coulitry Club. • In ':November. CSO Herrera participated in the ball Family I=estiva] in Old TOWiI La Quinta and provided [D kits for children. • In November. CSO I Ierrera provided crime stats for the 110A president for Parc I.a Quinta. • In November, CSO Iferrera iinplcnlcnted the Cringe Free MUlti- Housing program for the I_a Quinta apartment complexes. She will be workino- with the apartment managers to ,ct them certified and up to elate on keeping illc- (Jal activity out of their complex. • In ;November. CSO Herrera 13rovidcd crime stats for HOA member the Puerta Aiu] community. In Novernbcr. CSO Herrera provided crime stats loran HOA member of Villas of I..a Quinta. ■ 1n December. CSO Herrcra prepared the GEyi article reference (HoNv to obtain a copy o£ a traffic collision report). • In December, CSO Herrera conducted a Neighborhood Watch meeting for Mrs. Kciler. • In December, CSO I-Ien-cra spoke to a residents regardint, crime in their area (La Quinta cove) and provided them with crime preventioI] tips. ■ In December, CSO Herrera assisted with a C VYE' D inspection For Silver Hawk Apartments and Vista Dunes Apartments, • In December, CSO Herrera created ilic: winter Business Watch Newsletter for the business community. • In December, CSO Herrera along with the volunteers coordinated the Christmas'Yoy Drive. • In December. CSO Herrera spoke to a resident in the Sonrisa community regarding Neighborhood Watch and set - tin- her neighborhood up can N'emdooi -.corn. • In December, CSO Herrera provided calls for service for [lie Hacienda community to a future resident of La Quinta. 489 Qu SCHOOL RESOURCE OFFICER POLICE Officer CllristoplIer 'I'rtieblood La Quinta I-figh School Quarterly Statistics for October-, November, December, 2013 490 Reports 24 Bus iness /Ped/A.0 heck s /T.Stops 82 Arrests 20 Public Assists 4 5150 Evaluation U Follow -«l) 13 Citations 13 Assist other Agencies 6 Calls for Service 36 City Park Area Checks 32 490 Page 2 SCHOOL RESOURCE Significant Activity for October; November and December 2013 In October. SRO Trueblood assisted several police a+"etlere5 bV cclrlducting a gang sweep that concentrated on Desert Hot Springs gang members. IIi October. SRO Trueblood investigated a possible threat to the canlpus by lilt erviewIrlg a 16 year old juvenile who reportedly made statements to a counselor about "pulnshing those who have wronged him" then sho« ed some eery grotesque and violent pictures. The incident was doc;tinic cited according to "Kids With Guns" protocol and a threat assessment mectin- %vas conducted. In October. SRO Trueblood recovered a Iost phone from a 17 year old juvenile student at LQHS. Tile phone was booked into evidence and «ill be returned to the owner. In October. SRO Trueblood arrested a 17 year old juvenile for false report of an emergency. Charges were filed out of custody. In October. SRO Trueblood assisted with the I.QI IS vs. PDIIS football gainc being held at LQHS. It's estimated there were over 7.000 people in attendance, which created numerous issues around the school. Several problems were alleviated with assistance Irom Traffic Set-vices. In October. SRO 'I'mcblood arrested IWO I Iispnnic male juVeniICS at I.Q1 IS for iltlmerous counts of burglary, conspiracy and possession of stolen property charges. The two juveniles went through cIassrooms during an earthquake drill and stoic thousands ofdollars in property. Most cif the property was recovered and returned to the owners. The students wcre booked into the Indio .IuveniIC I Iall. Iii October, SRO 'Trueblood assisted Investigators from the Thermal Station about an alle-ed gang rape of a La Quinta High School student, which was reportedly video (aped to it ccli pllone. An anonymous tip was received on the school's tip line. During the i lives( igatioil. an 18 year old male was found in possession of child pornogra- phy. Follow up investigation and a scarch warrant yielded evidence which led to the arrest of the 18 year -old sus- pect for possession of child pornography. During this period SRO Trueblood investigated Itiultiplc reports of stolen phones and electronics at La Quinta I l i gh School. In most instances the suspects were al-rested for possession ofstolen property and the property was recovered for return to it righttid owncr. Deputy Trueblood attended trainill�.; caursc5 Io assist him in 1x'oviding the most current updates with regard to school safety and security. 491 -H QUI POLICE SCHOOL RESOURCE OFFICER. �+k Officer Rick Contreras Summit l- Iiuh School & Conicl iIMItchell School Quarterly Statistics for October, November, December, 20 1.3 r'F� cr- 1�`��=,-� ��%. q�k i iV k�'d i`?���c;..�. ► � ,�" � : _1 !:�'•j4 �':..�•? [ J:;��t •]M BLisinesslPcd /A.ChecksiT.SIops 34 Report��s''11 ?2 Arrests 14 I'tiblic Assists 6 D.A. Filings 8 FoI10"'4111 1 1 Cltatlolls 0 Assist oiler Agencies 19 Calls for Service 47 5 15 0 E lluatiolls 1 492 Significant Activity for October, November and December 2013 In October, SRO Contreras investigated an alleged sexual battery by a teacher upon a student at Summit High School. The student alleges the teacher slapped her buttocks and kissed her on her cheek. The teacher admitted to only kissing the student on the temple of her head. Charges were filed out of custody for sexual battery. In November, SRO Contreras and Security Agent Juan Alvarado conducted training for staff on lockdown and active assailant procedures at Summit High School. In November, SRO Contreras conducted a pedestrian check of two juveniles on Washington Street and Palm Royale Drive, outside Colonel Paige Middle School. A pat search revealed one student had a bowie knife with a 9 inch blade. The juveniles were arrested for possession of a dangerous weapon, and conspiracy. The juveniles were booked at Juvenile Hall. «:x] �.a Qf111yjq' SCHOOL OFFICER POLICE r` Uflicer David Klicka La Quinta Middle School, I-Iarr Truman Elementary, Ben Franklin Elementarv, and .Iohn Adams Elementary Quarterly Statistics for October, Novelrlber, December, 2013 494 R'j } L Reports 15 Busincss/Pedy'A.Checks/T.Stops 20 Arrests 8 Public Assists 4 D.A. Filings 8 Follow -up Citations 5 Assist Other Agencies t) Calls for Sen-icc 15 5150 Evaluation 494 Significant Activity for October, November and December 2013 In October, SRO Klicka investigated and arrested a juvenile for possession of marijuana at La Quinta Middle School. In October, SRO Klicka investigated and arrested two juveniles for possession of alcohol at La Quinta Middle School. In October, SRO Klicka investigated a juvenile at La Quinta Middle School for truancy. The juvenile was arrested for resisting arrest and was booked at Indio Juvenile Hall. In November, SRO Klicka investigated and arrested a juvenile for battery on another student at a bus stop. In November, SRO Klicka assisted Deputy Contreras when security staff at Colonel Mitchell Paige Middle School were notified a father said his emotionally disturbed son may bring a weapon to school. A "Kids with Guns" proto- col was implemented and was later determined a crime hadn't occurred. In November, SRO Klicka assisted the La Quinta Middle School "Turkey Trot 2k Run & Walk" which ended in a 495 � Qu!y4\: 2", M w2 77 . � TwIr � POLICE TRAFFIC SERVICES TRAFFIC TEAM: • SGT. MCKOWITZ Total Collisions W • OFFICER PALNIFR 572 • CPL OLSON 9 ■ OFFICER MOORE • OFFICER SCOTT' 4 Quarterly Statistics for October, November, December, 2013 496 Total Collisions W Citations Issued 572 DUI Collisions 9 DUI Arrests DUI Collisions with Injury 4 Non-DUI Collisions w/ In- Scatbclt Citations III Excessive Speed Citations 192 Red Light/Stop Sign Citations 74 Unsafe Turning Citations 50 Parking Citations 147 Unlicensed Drivers 45 SLISPC[Ided Licenses is 'Total Arrests 84 496 Quarterly Traffic Report The City of La Quinta received 186 calls for service for traffic collisions from September 1" 2013 to Novem- ber 30th 2013. Of those calls for service, 105 (56 %) were documented in written reports. The City of La Quinta saw a increase in the number of traffic collisions on public roadways for September 2013 to November 2013 in comparison to the same time last year. The number of collisions resulting in iniury has also increased by 24 %, in comparison to the same quarter last year. The increase in the number of injuries can be attributed to higher speeds and occupants not properly wearing restraint devices. The highest collision activity was on Wednesdays, with the greatest risk to the motorists between the hours of 12:OOpm and 4:OOpm. The top collision locations were identified as: Fred Waring Drive and Washington Street (6), Adams Street and Highway 111 (4), and Highway 111 and Washington Street (4). The top causes of collisions in the City of La Quinta were determined to be Unsafe Speed (19.35 %). Right of Way Violations (10.75 %), and Driving Under the Influence (9.68 %). As a result, the La Quinta Traffic Team focuses their attention toward education and enforcement of drivers who violate these traffic laws and further focus enforcement toward high collision areas. Officers in the City of La Quinta issued 572 citations for the months of September to November with 797 not- ed violations. In keeping with all developing trends, traffic services constantly shifts its focus to meet the leading causes of collisions within the city. 497 10"- COMMUNITY SERVICE OFFICERS La Quinta Patrol Community Service Officers Bridget Delaney Aaron Aceves David Kruger Alexis Parks Quarterly Statistics foi- October, November, December, 2013 498 'ilii� la ^t lssi�in is;? Burglary Reports l l Grand /Petty Theft Reports 24 Vandalism/ Malicious Mlschict Reports 24 Traffic Collision Responsc /Reports 34 Vehicle Cede or Parking Citations ZS? Abandoned Vehicle TaggcdlWarning 10 Towed Vehicles 1 () Lost or FOUnd Property Reports 14 Custodial /Non- custodial Transpoi-ts 45 MiscellancoLIs Calls 36 498 QUIN. 7!76, ' VOLUNTEERS Ilif6ll�l:l�_T+ !1 _!! S1 - hi 4.181Si# Monthly Volunteer HOUrS 520 Patrol Hours 511 CPO Monthly Visits 135 Neighborhood Patrol 247 Business Checks 458 Traffic Collision Response 3 Miscellaneous Activities 51 Quarterly Sayings 524,021 Vacation Checks ? Summary of Activity for October, November, December, 2013 We Currently have 10 active office volunteers who staff' and maintain the Civic: Center Community Policing office. These volunteers Conduct a variety of' clerical functions as eve]] as data entry of citations, traffic collisions and DUI's. parking citations and pawn slips. They also play an important role with assisting the com- munity with questions and concerns. We have 10 Citizens on Patrol (COP) volunteers wlio assist with the drone car operations in the business dis- trict. This quarter they assisted the officers with two DLI1 check paints, and traffic control for football games as well as regular patrol responsibilities. Volunteers participated in a scicccssful toy drive for the 7th year. There are 4 applicants in background at this tune. 499 DEPARTMENT REPORT: 8 RIVERSIDE COUNTY FIRE DEPARTMENT IN COOPERATION WITH THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION John R. Hawkins - Fire Chief 210 VVest San Jacinto Avenue — Perris, CA 92570 (951) 940-6900 — www.rvcfire.org January 13, 2014 Honorable Mayor Adolph Members of the City Council City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Ref. Quarterly Report Please find the attached Fire Department Quarterly Report for the City of La Quinta. This report covers the 4th quarter of 2013. Riverside County Fire Department units responded to 830 total of calls for service within the City of La Quinta. These responses are broken down into the following classifications: Medical Emergencies: 582 False Alarms: 92 Structure Fires: 9 Commercial Fires: I Vehicle Fires: I Other Fires: 5 Traffic Collisions: 45 Other Incidents: 91 Hazmats: 4 Respectfully submitted, John Hawkins County Fire Chief U 51A Jodie Gray Battalion Chief MIX 6'1111 CO � 1 M I d A% INSIDE THIS ISSUE 1. Personnel Assignments 2. Response Reports 3. Truck Report 4. Significant Events 5. Administration Reports 6. Training and Community Activity 7. Explorer Post LA QUINTA CITY FIRE DEPARTMENT 503 1. Battalion Chief — Jodie Gray Engine Company 93 1. Fire Captain — Eric Cisney 2. Fire Apparatus Engineer — Matthew McDonald 3. Fire Apparatus Engineer — Dustin Reed 4 Firefighter II/Paramedic — Mark Birchard 5. Firefighter II/Paramedic — Brian Steiger 6. Firefighter II/Paramedic — 7. Firefighter II — Noe Lerma 8. Firefighter II — Sean Tauscher Engine Company 32 1. Fire Captain — Anthony Khatami 2. Fire Apparatus Engineer — Bobby Davis 3. Fire Apparatus Engineer/Paramedic — Kristopher Davis 4 Firefighter II/Paramedic — John Barton 5. Firefighter II/Paramedic — Albert Causey 6. Firefighter II/Paramedic — 7. Firefighter 11 — Seth Shively 8. Firefighter II — Mark Skrainar LA QUINTA CITY FIRE DEPARTMENT 504 1 2 3 4 5 6 7 8 1. 2. 3. 4. 5. 6. 7. 8. 9. 10 11 12 13 Engine Company 70 Fire Captain - Gil Barrier Fire Apparatus Engineer - Kirk Huettner Fire Apparatus Engineer /Paramedic - Ron Earls Firefighter II/Paramedic - Brandon Avner Firefighter II/Paramedic - John Godwin Firefighter II/Paramedic - Morgan Peterson Firefighter II - Joseph Sandoval Firefighter II - Steven Stock Truck Company 86 Fire Captain - Justin Scribner Fire Captain - Dave Hudson Fire Captain - Darrel Anderson Fire Apparatus Engineer - Mark Greenway Fire Apparatus Engineer - John Linzalone Fire Apparatus Engineer - Russell Miller Fire Apparatus Engineer - Brent Norwine Firefighter II - Chris Meneses Firefighter II - Travis Ames Firefighter II - Matt Adams Firefighter II - Darren Clowers Firefighter II - Nick Yuhas Firefighter II - Oscar Lara LA QUINTA CITY FIRE DEPARTMENT 505 YEAR END RESPONSE REPORT OCTOBER - DECEMBER 2013 LA QUINTA CITY FIRE DEPARTMENT 506 La Quinta City Fire Responses La Quinta Fire Responses Quarterly Totals 0 False Alarms 0 Structure Fire 0Traffic Collisions OVehicle Fire El Other Fires E3 Other Incident 0 Hazmat 6'118 October November December Totals Medical Emergencies 185 181 216 582 False Alarms 35 29 28 92 Structure Fire 0 8 1 9 Traffic Collisions 19 10 16 45 Vehicle Fire 0 1 0 1 Other Fires 1 4 1 6 Other Incident 35 34 22 91 Hazmat 2 1 1 4 TOTALS1 277 1 268 1 285 1 830 6'118 M 500 HIM 300 200 100 J 1/14/2014 La Quinta City Fire Responses Quarterly Totals La Quinta Quarterly Comparisons 02012 ®2013 z3r �#ZAW !��/r s� o o ti e,� s s Fourth Quarter iviewcai emergencies �A 1 �)U False Alarms 62 92 Structure Fire 7 9 Vehicle Fires 2 1 Traffic Collisions 43 45 Other Fires 2 6 Other Incidents 71 91 Hazmat 5 4 6118 TRUCK REPORT In November the county put on a truck academy to help get more qualified personnel to staff the truck's in the county. There are plans for two additional truck academies in January and March. ti. � A. Lrr {}IF «I1DH0 ti k LA QUINTA CITY FIRE DEPARTMENT 509 SIGNIFICANT EVENTS November 4, 2013 15:39 Structure Fire; Hermitage Units responded to a home within PGA West Country Club where major renovation was ongoing for less than 2 weeks. The smoke alarm notified the occupant who discovered a fire near the water heater and called 911. Fire crews extinguished the fire and damage was limited to the area of origin. November 10, 2013 21:55 Structure Fire; Avenida Villa Engine 32 arrived on scene and found a dwelling with a working attic fire. One male bystander sustained smoke inhalation with difficulty breathing and was treated then transported. Approximately 50% of the attic space was compromised by fire along with fire damage noted in the living room, kitchen and bathroom. The occupants sought shelter with local relatives and did not require Red Cross assistance. The fire cause is under investigation. November 27, 2013 01:00 Structure Fire; Avenida Herrera Engine 32 arrived to find an occupied dwelling with light smoke showing from the interior of the residence. The fire was contained to a gas operated drier within the residence at 0110 hours and crews vented the structure to eliminate smoke. November 30, 2013 17:25 Structure Fire; Eisenhower Dr. Engine 32 arrived at the Silverhawk Apartments to find an under control kitchen fire in an upstairs unit. The heat of the fire caused a nearby sprinkler head to activate, which doused the fire, but also created extensive water damage to the upstairs apartment and the unit directly below it. An adjoining downstairs apartment sustained minor water damage. Firefighters were able to prevent further contents damage through salvage operations. American Red Cross was summoned to assist four adults and two children from the affected apartments. The cause remains under investigation. November 30, 2013 18:39 Hazmat; Avenida Navarro Engine 93 arrived at a residence for an occupant complaining of dizziness and a headache. It was soon learned the patient had begun feeling ill after arriving home the day prior and her symptoms worsened. It was also learned that her roommate had placed a box of D -Con rat poison inside the kitchen oven, which unknowingly, the patient then turned on the oven. Hazmat 81 arrived and conducted an entry into the residence with negative findings of toxic gases. The box of D -Con was secured and positive pressure ventilation of the dwelling was conducted. The patient was transported to a local hospital for evaluation. LA QUINTA CITY FIRE DEPARTMENT 510 December 2, 2013 08:53 Structure Fire; Avenida Diaz Engine 32 responded to a reported smell of smoke from a residence. Upon arrival units found a small attic fire caused by faulty wiring. Fire was contained to the attic and crews vented the structure of smoke. December 22, 2013 13:20 Air Rescue Fire Engine 32 with a hiker down on the trails near La Quinta. CALFIRE Helicopter 301 arrived on scene and made contact with the Incident Commander (IC). The IC advised that there were no fire personnel with the victim due to the remote location. The IC had cell phone contact with the victim and was able to direct C301 to their location. C301 located the victim along with a hiking partner waving on the ground. C301 hover stepped rescuer onto a rock pile approximately 50 yards away to make contact with the victim. Rescuer 301 advised the victim would need hoisted due to injuries and loose rocks in the area. C301 landed a short distance away to deliver the victim to AMR and Engine 32. Victim was suffering from a badly twisted knee. Victims hiking partner was lifted due to the approaching darkness and lack of provisions to continue hiking. LA QUINTA CITY FIRE DEPARTMENT 511 Administrative Reports La Quinta Fire Station 70 had a sink hole that was discovered and work continues to fix the concrete around the area. Also, it was discovered that the hot water heater was a natural gas one and the station runs on propane, that problem was quickly remedied. Station 93 received a new set of T & T Jaws for their Engine which replaced the smaller Combi -Tool set that was previously on the engine. This is a stronger, more versatile tool that makes for quicker rescuer access to victims. LA QUINTA CITY FIRE DEPARTMENT 512 TRAINING & COMMUNITY ACTIVITIES October 2nd Firefighters participated in Fill the Boot for MDA in front of Khol's in La Quinta. This is a great cause and I wanted to share with you that La Quinta's totals were $2,594.34 raised in two days. On Thursday, October 17, 2013, at 10:17 a.m., all fire personnel participated in The Great California Shakeout Exercise. The Great Shakeout is a worldwide earthquake exercise where millions of people practiced how to "Drop, Cover, and Hold On ". Fire Personnel also attended La Quinta Cities Drill in the Emergency Operation Center. October 22nd, Station 93 personnel hosted a school tour for Emilia Earhart School. Station 32 hosted a "Mom and Me" tour. Station 70 supporting Breast Cancer Awareness in October seen here with a Palm Springs City FD crew. Also in October, Engine 32 made an appearance to support the First Annual Patriot Ride. LA QUINTA CITY FIRE DEPARTMENT 513 November 26th, the Palm Desert Area Chamber of Commerce held their 17th Annual Peace Officer & Public Safety Awards recognition luncheon at Indian Wells. The Chamber of Commerce recognized 11 of our personnel. The event was attended by about 500 public safety personnel and civilians. La Quinta's award recipients were: Volunteer Reserve Firefighter Aaron McManus as the City of La Quinta Fire Services Volunteer of the Year FF II -P Brian Steiger as the City of La Quinta Fire Services Firefighter of the Year LA QUINTA CITY FIRE DEPARTMENT 514 Please read the attached, handwritten thank you note left on the front seat of Engine 93 this past Friday night at the Palm Desert Union Bank fire. Ninth grader Paolo Gutierrez wrote the note to thank our firefighters following the 2nd alarm commercial structure fire. 1 r 1 c1 y LI 'r ;. 4 'L LA QUINTA CITY FIRE 515 TrLIugyvtr�.1•1--tn 6G -T30 Trilogy FaFk —way La Quint:, CA 92253 5 December 2013 TM [,a Quints Fire [)apartment 40.'555 Ad;!3ns 4, L.,d Ouinia CA `lZ2S3 Attturiblin, Jodie Grave RaNaligri Chief StLbjecs: Letter of ApprecatiGn Lti Quinia Fire Deportment's Participaumn rn Tri 1i)oy's C I4 i I i C+~-0 k -rsif{ Sp ark of Ltyve Tc?y D ri ve i] .Ar his. {tr;Iy Trdopy of La Qu;riLa would like to thank the Fire Department for supporting nrrr Cliil Coo k -ofre ciiI irid L 1 kirk- ofIfor f -ie Spark of Lcrue'Foy Drive nn 4 Decernhr =r. The? P -gent %vas an ouLitandii -.¢ surccss, mainly dur, to rhr p.jrtk3paLion of your poopitr In panccuhir, %ve would like _a thank Kirk J-Iuettner and �OJhrn iendwin for helping us orgaaiize this cvr -nt. T;10y 1,vCrC. b0tli ircreytlaLaltir Bit:[prtii[ in plxnninx L-1L5 affair ant: making it one of our most succcsstul fiver. The NrjLrpr)lrt prpvirWd by tht} er -lira Fme Department tears• both rn ;udging the chiJ: and sn suppGriiog thr. i~vene, was annazing. We hoj}e that our donation of S4 000 to the Shop wirh a Firefighter program and SU10U to thi2 ipark of L•nwr program wiII hrn0ii ! lie' Amca of [„a Qiiinfa. togethfr with L1-4t toys we %h,Lil be coItettirgoverthe next few weeks- Thank you for all that you and yfrur team do For nur rnn7:r;u11ity. We loolt I,orwdr'd to dome, thfs evert next year ant[ hope to have the Fire Uepartme-rat's ovLn- wltelming suPPDrt., again, tur aw'• ?rld Aai wol �p:4rk or 1,ove, Dfte an[f C1lili Ccruk off. 5rncerecy, f;arnl Marlin Dehbre Penningwn Trilagyv AcrivitIes (.'hair Chili i= ooic- Wr'/Sp@rk of bore' Trani J.(,.ntI cc; Captain € H [carrier LQ Fire I)epartmtunL. KA West - St ihon 70 9 40 01 My A l isori .�L. Lo Quinta CA 92253 LA QUINTA CITY FIRE 516 Shop with a Firefighter was held at the La Quinta Wal -Mart location on Sunday Dec. 8th. Through a carefully selected screening process set forth by the Riverside County Child Protective Services Department, we partner firefighters with 100 children. Each youth received a $200.00 gift card of which $150.00 must be used to purchase clothing, school supplies or personal necessities. The remaining $50.00 may go towards toys, personal interest or gifts for their family. LA QUINTA CITY FIRE DEPARTMENT 517 The La Quinta Fire Explorer Post remained busy throughout the holiday season. Along with our regularly schedule training, we had three of our explorers attend a confined space awareness class and a Hazmat First Responder class. All explorers who attended successfully passed these training courses. The explorer post also spent time preparing and organizing a recruitment drive for new Explorers. We are pleased to say that we interviewed seven candidates and we accepted them all. The new explorer recruits have already started there orientation and should start the first portion of training in the next few weeks. We have a busy year planned for the Explorer post. Besides the regular training, we also are planning several field trips this year. We are hoping to visit our Ryan Air Attack Base, Emergency Command Center (ECC) and to attend the City of Murrieta Fire Muster. Ir # -"q LA QUINTA CITY FIRE 518