2014 02 04 CCCITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBERS
78 -495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, FEBRUARY 4, 2014 AT 4:00 P.M.
CALL TO ORDER
ROLL CALL: Councilmembers: Evans, Franklin, Henderson, Osborne, Mayor Adolph
CLOSED SESSION — NONE
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
At this time, members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes. The City Council values your comments; however in accordance with State
law, no action shall be taken on any item not appearing on the agenda unless it is an
emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
PRESENTATIONS
1. PROCLAMATION TO LA QUINTA MIDDLE SCHOOL FOR THE GOLDEN
BELL AWARD
2. PRESENTATION BY QUEEN SCHEHERAZADE AND HER COURT ON
BEHALF OF THE RIVERSIDE COUNTY FAIR AND NATIONAL DATE
FESTIVAL
3. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU UPDATE
CITY COUNCIL AGENDA 1 FEBRUARY 4, 2014
1
WRITTEN COMMUNICATIONS — NONE
APPROVAL OF MINUTES PAGE
1 . MINUTES OF JANUARY 21, 2014 6
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
1 . APPROVE DEMAND REGISTER DATED FEBRUARY 4, 2014 16
2. ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE ON- 38
SITE IMPROVEMENTS FOR TRACT MAP NO. 31627,
RESIDENCE CLUB AT PGA WEST [RESOLUTION 2014 -0011
3. ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE OFF- 44
SITE AND ON -SITE IMPROVEMENTS FOR AMENDED TRACT
MAP NOS. 31732 AND 31733, PALIZADA [RESOLUTION 2014-
0021
4. RECEIVE AND FILE SINGLE AUDIT REPORT ON FEDERAL 50
ASSISTANCE PROGRAMS FOR THE PERIOD ENDED JUNE 30,
2013
5. APPROVE ADMINISTERING AGENCY /STATE MASTER 64
AGREEMENT BETWEEN CITY AND DEPARTMENT OF
TRANSPORTATION FOR STATE - FUNDED PROJECTS
6. ACCEPT HIGHWAY 111 AT WASHINGTON STREET 84
IMPROVEMENTS CONSTRUCTED BY GRANITE CONSTRUCTION
7. APPROVE CONTRACT CHANGE ORDER NO. 1 FOR THE DOUG 86
WALL CONSTRUCTION DESIGN /BUILD CONTRACT FOR LA
QUINTA COMMUNITY HEALTH AND WELLNESS CENTER
BUSINESS SESSION - NONE
STUDY SESSION - NONE
REPORTS AND INFORMATIONAL ITEMS
1 . CVAG CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans)
CITY COUNCIL AGENDA 2 FEBRUARY 4, 2014
0061
PAGE
4. ANIMAL CAMPUS COMMISSION (Franklin)
5. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Franklin)
6. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin)
7. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin)
8. CVAG PUBLIC SAFETY COMMITTEE (Henderson)
9. CVAG TRANSPORTATION COMMITTEE (Henderson)
10. LEAGUE OF CALIFORNIA CITIES DELEGATE (Henderson)
1 1 . RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Henderson)
12. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Osborne)
13. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne)
14. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Osborne & Franklin)
15. CVAG EXECUTIVE COMMITTEE (Adolph)
16. SUNLINE TRANSIT AGENCY (Adolph)
17. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Adolph)
18. PLANNING COMMISSION MINUTES DATED NOVEMBER 26, 96
2013
19. ARCHITECTURAL & LANDSCAPING REVIEW BOARD MINUTES 100
DATED NOVEMBER 6, 2013
DEPARTMENT REPORTS
1. COMMUNITY SERVICES — PLAYINLAQUINTA.COM WEBSITE 102
UPDATE
2. POLICE DEPARTMENT — REPORT REGARDING JANUARY 24, 104
2014 ARREST
MAYOR'S AND COUNCIL MEMBER'S ITEMS
RECESS THE CITY COUNCIL MEETING TO THE MEETING OF THE CITY AS
SUCCESSOR AGENCY TO THE DISSOLVED LA QUINTA
REDEVELOPMENT AGENCY
RECONVENE AT 7:00 P.M.
PUBLIC COMMENT
At this time, members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes. The City Council values your comments; however in accordance with
CITY COUNCIL AGENDA 3 FEBRUARY 4, 2014
3
State law, no action shall be taken on any item not appearing on the agenda unless it is
an emergency item authorized by GC 54954.2(b).
PUBLIC HEARINGS
For all Public Hearings on the agenda, a completed "Request to Speak" form must be filed
with the City Clerk prior to consideration of that item.
A person may submit written comments to City Council before a public hearing or appear in
support or opposition to the approval of a project(s). If you challenge a project(s) in court,
you may be limited to raising only those issues you or someone else raised at the public
hearing or in written correspondence delivered to the City at, or prior to the public hearing.
PAGE
1. ADOPT A RESOLUTION TO APPROVE THE CITY'S 106
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
PRIORITIES TO BE INCLUDED IN THE RIVERSIDE COUNTY
ECONOMIC DEVELOPMENT AGENCY'S 2014 -2019
CONSOLIDATED PLAN [RESOLUTION 2014 -0031
ADJOURNMENT
The next regular meeting of the City Council will be held on February 18, 2014,
commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at
the City Hall Council Chambers, 78 -495 Calle Tampico, La Quinta, CA 92253.
A special joint meeting of the City Council and all City Boards and Commissions
will be held February 26, 2014 at 5:30 p.m. at the La Quinta Library, 78 -275 Calle
Tampico, CA 92253.
DECLARATION OF POSTING
I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the
foregoing Agenda for the La Quinta City Council meeting was posted near the
entrance to the Council Chambers at 78 -495 Calle Tampico, and the bulletin boards
at the Stater Brothers Supermarket at 78 -630 Highway 1 1 1 , and the La Quinta
Cove Post Office at 51 -321 Avenida Bermudas, on January 31, 2014.
DATED: January 31, 2014
SUSAN MAYSELS, City Clerk
City of La Quinta, California
CITY COUNCIL AGENDA 4 FEBRUARY 4, 2014
4
Public Notices
• The La Quinta City Council Chamber is handicapped accessible. If special
equipment is needed for the hearing impaired, please call the City Clerk's office at
777 -7103, twenty -four (24) hours in advance of the meeting and accommodations
will be made.
• If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk's office at
777 -7103. A one (1) week notice is required.
• If background material is to be presented to the Planning Commission during a City
Council meeting, please be advised that eight (8) copies of all documents, exhibits,
etc., must be supplied to the City Clerk for distribution. It is requested that this
take place prior to the beginning of the meeting.
• Any writings or documents provided to a majority of the City Council regarding any
item(s) on this agenda will be made available for public inspection at the Community
Development counter at City Hall located at 78 -495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
CITY COUNCIL AGENDA 5 FEBRUARY 4, 2014
CITY COUNCIL
MINUTES
TUESDAY, JANUARY 21, 2014
A regular meeting of the La Quinta City Council was called to order at 3:01 p.m. by
Mayor Adolph.
PRESENT: Councilmembers Evans, Franklin, Henderson, Osborne, Mayor Adolph
ABSENT: None
PUBLIC COMMENT - None
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION -
INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(c) (ONE MATTER) [no action taken]
2. CONFERENCE WITH LEGAL COUNSEL, EXISTING LITIGATION MATTER
PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A), CITY OF LA
QUINTA V. PH RANCH LLC, ET.AL, ORANGE COUNTY SUPERIOR COURT
CASE NO. 30- 2013 - 00670755- CU- BC -CJC [see below for action taken on
this item]
3. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J.
SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8
CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF ACQUISITION
AND /OR DISPOSITION OF REAL PROPERTY LOCATED AT SILVERROCK
RESORT (APN'S 770 - 200 -026; 776 - 150 -021; 776 - 150 -023; 770 - 060 -056;
770 - 060 -057; 770 - 060 -058; 770 - 060 -059; 770 - 060 -061; 770- 060 -062;
777 - 490 -004; 777- 490 -006; 777- 490 -007; 777- 490 -012 AND 777 -490-
014). NEGOTIATORS: JOHN GAMLIN, MERIWETHER COMPANIES;
ROBERT S. GREEN, JR., THE ROBERT GREEN COMPANY [no action taken]
COUNCIL RECESSED TO CLOSED SESSION AT 3:03 P.M.
MAYOR ADOLPH RECONVENED THE CITY COUNCIL MEETING AT 4:03 P.M.
WITH ALL MEMBERS PRESENT.
Mayor Adolph led the audience in the pledge of allegiance.
CITY COUNCIL MINUTES
JANUARY 21, 2014
CLOSED SESSION ITEM NO. 2
City Attorney Jenson reported that the following action was taken during Closed
Session:
MOTION — A motion was made and seconded by Councilmembers Henderson/
Evans to enter into a Settlement and Release Agreement with Arch Insurance
Company in settlement of Orange County Superior Court Case No. 30-2013 -
00670755-CU-BC-CJC entitled: City of La Quinta v. PH Ranch, LLC and Arch
Insurance Company in which Arch Insurance Company will pay the City $250,000
toward the payment of attorney's fees spent in its litigation with Arch and the
completion of the on -site and off -site improvements in Tract 31348. Motion
passed unanimously.
The Settlement and Release Agreement is on file with the City Clerk.
PUBLIC COMMENT
Public Speaker: David Archer, representing the La Quinta Chamber of Commerce —
Mr. Archer provided an update on Chamber activities.
Public Speaker: Stephanie Kerr, La Quinta — Ms. Kerr spoke against the proposed
assessment district in the north La Quinta neighborhoods.
CONFIRMATION OF AGENDA — Confirmed
PRESENTATIONS
1. LA QUINTA MIDDLE SCHOOL GOLDEN BELL AWARD
The receiving party was not present so this item was postponed.
2. PUBLIC WORKS AWARD FROM AMERICAN PUBLIC WORKS ASSOCIATION
Mayor Adolph presented a plaque to the City of La Quinta Public Works
Department in honor of the award received for their student internship program.
Mayor Adolph said Alice Bailes Bell passed away. She was instrumental in
establishing and incorporating the La Quinta Historical Society and served as its
first president. She will be remembered as a wonderful person and a staunch La
Quinta supporter.
WRITTEN COMMUNICATIONS — None
APPROVAL OF MINUTES
MOTION — A motion was made and seconded by Councilmembers Evans/
Henderson to approve the minutes of December 17, 2013 as submitted. Motion
passed unanimously.
CITY COUNCIL MINUTES 2
JANUARY 21, 2014
7
CONSENT CALENDAR
1 . RECEIVE AND FILE TREASURER'S REPORT DATED NOVEMBER 30, 2013
2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED
NOVEMBER 30, 2013
3. APPROVE AMENDMENT NO. 2 TO THE DESERT SANDS UNIFIED SCHOOL
DISTRICT JOINT USE LEASE AGREEMENT FOR LIGHTING
4. DENY CLAIM FOR DAMAGES FILED BY VICTORIA VALENZUELA; DATE OF
LOSS — NOVEMBER 18, 2013
5. EXCUSE COMMISSIONER JOHN ALFORD'S ABSENCE FROM THE
FEBRUARY 10, 2014 COMMUNITY SERVICES COMMISSION MEETING
6. EXCUSE BOARD MEMBER DAVID PARK'S ABSENCE FROM THE JANUARY
8, 2014 INVESTMENT ADVISORY BOARD MEETING
7. EXCUSE COMMISSIONER ROBERT WRIGHT'S ABSENCE FROM THE
JANUARY 14, 2014, PLANNING COMMISSION MEETING
8. ACCEPT PROJECT FOR PUBLIC IMPROVEMENTS TO COMPLY WITH
AMERICANS WITH DISABILITIES ACT
9. ACCEPT FUNDING IN THE AMOUNT OF $100,000 FROM THE STATE
SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND FOR ROBBERY,
THEFT, AND BURGLARY PREVENTION PROGRAMS
10. APPROVE A DEVELOPMENT IMPROVEMENT AGREEMENT WITH POINT
HAPPY LOTS, LLC FOR THE COMPLETION OF ON -SITE AND OFF -SITE
IMPROVEMENTS FOR POINT HAPPY ESTATES, TRACT MAP 31348
11. APPROVE AGENCY REIMBURSEMENT AGREEMENT WITH COACHELLA
VALLEY ASSOCIATION OF GOVERNMENTS FOR DESIGN AND
CONSTRUCTION OF A NEW BRIDGE OVER THE WHITEWATER RIVER ON
DUNE PALMS ROAD
12. AUTHORIZE AN APPLICATION PURSUANT TO HEALTH & SAFETY CODE
SECTION 34191.4(b) TO THE OVERSIGHT BOARD OF THE SUCCESSOR
AGENCY TO THE LA QUINTA REDEVELOPMENT AGENCY TO APPROVE
THE PRIOR CITY /REDEVELOPMENT AGENCY LOANS
CITY COUNCIL MINUTES 3
JANUARY 21, 2014
a
13. APPROVE CONTRACT CHANGE ORDER NO. 2, APPROPRIATE $70,444
FROM PAVEMENT MANAGEMENT FUND, AND ACCEPT EISENHOWER
DRIVE /CALLE SINALOA MODERN ROUNDABOUT IMPROVEMENTS
14. APPROVE REQUEST FOR PROPOSALS TO OBTAIN PROFESSIONAL
ENGINEERING SERVICES TO PREPARE PLANS, SPECIFICATIONS, AND
ESTIMATES FOR LA QUINTA PARK RESTROOM
15. APPROVE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE AND
AUTHORIZE ADVERTISEMENT FOR BID OF PHASE I PAVEMENT
MANAGEMENT PLAN STREET IMPROVEMENTS
16. REJECT ALL BIDS, AND AUTHORIZE RE- ADVERTISEMENT OF BIDS AND
ADVANCE PURCHASE OF EQUIPMENT FOR HEATING, VENTILATION AND
AIR CONDITIONING SYSTEMS 1 AND 2 AT CITY HALL
17. APPROVE DEMAND REGISTER DATED JANUARY 21, 2014
18. APPROVE A REQUEST TO WAIVE UNDERGROUND WIRING REQUIREMENTS
FOR IMPERIAL IRRIGATION DISTRICT IMPROVEMENTS AT THE MARSHALL
SUBSTATION
Councilmember Osborne received clarification from staff on Consent Calendar Item
Nos. 9, 1 1 , 14, and 18 and requested that the design for the new bridge over the
Whitewater River on Dune Palms Road be approved by Council before it is finalized.
Councilmember Evans requested that project budgets be carefully considered at the
onset to reduce the need for contract change orders.
MOTION — A motion was made and seconded by Councilmembers Osborne /Franklin
to approve the Consent Calendar as recommended. Motion passed unanimously.
BUSINESS SESSION
1. SET SPECIAL JOINT MEETING OF THE CITY COUNCIL AND ALL CITY
COMMISSIONERS AND BOARD MEMBERS FOR JANUARY 29, 2014 AT
5:30 P.M. AT THE LA QUINTA LIBRARY
No action was taken. Staff will contact Councilmembers individually in order to
find a date and time that works for all Councilmembers. [In the days following this
meeting, the special joint meeting was set for February 26, 2014 at 5:30 p.m. at
the La Quinta Library.]
CITY COUNCIL MINUTES 4
JANUARY 21, 2014
2. APPOINT A COUNCIL SUBCOMMITTEE TO REVIEW THE RULES OF
PROCEDURE FOR COUNCIL MEETINGS AND ACTIVITIES AND TO REPORT
ON AMENDMENTS NECESSARY TO COMPLY WITH STATE CODE,
COUNCIL POLICY, AND COMMON PRACTICE
City Clerk Maysels presented the staff report, which is on file in the City Clerk's
Office.
MOTION — A motion was made and seconded by Councilmembers Osborne /Franklin
to appoint Councilmembers Evans and Franklin to an ad hoc subcommittee to
review, discuss and recommend amendments to the Council's rules of procedure.
Motion passed unanimously. Councilmembers Evans and Franklin accepted the
assignment.
3. SELECT COUNCILMEMBERS AS CITY OF LA QUINTA REPRESENTATIVES
ON VARIOUS LOCAL, REGIONAL AND STATE COMMITTEES FOR 2014
Council waived presentation of a staff report.
MOTION — A motion was made and seconded by Councilmembers
Evans /Henderson to select Councilmembers Henderson and Osborne to serve on
the Civic Center Art Purchase Committee for 2014 and carry over all 2013
appointments for 2014. Motion passed unanimously.
4. APPROVE PROFESSIONAL SERVICES CONTRACT WITH NEXLEVEL
INFORMATION TECHNOLOGY, INC. FOR INTERIM FINANCE DIRECTOR
SERVICES
City Manager Spevacek presented the staff report, which is on file in the City
Clerk's Office.
MOTION — A motion was made and seconded by Councilmembers Henderson/
Franklin to approve a professional services agreement with Nexlevel Information
Technology, Inc. for finance director services. Motion passed unanimously.
Councilmember Henderson requested that the record show that former Finance
Director Robbeyn Bird reluctantly left City of La Quinta employment only because
the La Quinta job was 100 miles from her home whereas the new position she took
is only 22 miles from her home. Ms. Henderson said Ms. Bird was distraught over
the decision because she really enjoyed her time here. Ms. Henderson said she
wanted the record to show that Ms. Bird's resignation was not the result of any
problem.
CITY COUNCIL MINUTES 5
JANUARY 21, 2014
it$]
5. RECEIVE AND FILE THE COMPREHENSIVE ANNUAL REPORT FOR THE
YEAR ENDED JUNE 30, 2013
Interim Finance Director Griffin and Bryan Gruber, Partner at LSL (La Quinta's
contracted CPA firm) presented the staff report, which is on file in the City Clerk's
Office.
Director Griffin and Mr. Gruber clarified several items for Councilmembers and
agreed to provide additional information regarding QUIMBY funds on page 102 of
the audit.
MOTION — A motion was made and seconded by Councilmembers Osborne /Evans
to receive and file the comprehensive annual report. Motion passed unanimously.
6. APPROVE A NEW JOB DESCRIPTION AND PAY SCHEDULE FOR TRAFFIC
SIGNAL MAINTENANCE SUPERVISOR, AND APPROPRIATE $14,631
FROM THE GENERAL FUND RESERVES FOR THE POSITION, AND REVISE
THE JOB DESCRIPTION AND POSITION PAY SCHEDULE FOR TRAFFIC
SIGNAL TECHNICIAN
Public Works Director Jonasson presented the staff report, which is on file in the
City Clerk's Office.
Councilmembers received clarification regarding the pay rate, certification and
training requirements, exempt versus non - exempt overtime status, and the need for
the new position.
MOTION — A motion was made and seconded by Councilmembers Osborne/
Henderson to approve the new job description and pay schedule for Traffic Signal
Maintenance Supervisor, and appropriate $14,631 from the General Fund reserves
for the position, and revise the job description and pay schedule for Traffic Signal
Technician. Motion passed unanimously.
STUDY SESSION
1. DISCUSS LA QUINTA COMMUNITY HEALTH AND WELLNESS CENTER
IMPROVEMENTS
Public Works Director Jonasson and Community Services Director Hylton presented
the staff report, which is on file in the City Clerk's Office.
Craig Pierson, Pierson Architects, Palm Desert — made a presentation on the
building extension including elevations, landscaping and interior layout.
CITY COUNCIL MINUTES 6
JANUARY 21, 2014
is
Councilmembers discussed the effectiveness of the clerestory windows as a
thermal chimney; the fitness center fee and what expenses that would cover; the
need for showers; the size of lockers; the need for shade over the east side
community garden; changing the plants along the new sidewalk from annuals to
perennials; renaming the facility; casual seating areas inside and outside; LED
lighting and incorporation of LEED sustainable features without adding to the cost;
fulfillment of the required parking for the addition; availability of Wi -Fi in the
building; usefulness of the "chart room "; juice /snack bar area; adequacy of the
existing kitchen; support for operable windows; ongoing use of facility for
emergencies; level of demand in community too high to cause competition with
Desert Recreation facility; the additional AC cost given the height of the exercise
room; the cost and space wasted by the third hallway, and; the multi - generational
appeal.
Councilmembers provided the following direction to staff:
1. Landscaping should be "lush desert" not "jungle lush" — use water efficient
CVWD landscaping.
2. The copper clad roof structure cannot turn black like that on the library. If
copper is used, ensure that the green patina is achieved.
3. Experiment with a lessee to operate a juice /snack bar a few hours a day.
4. Eliminate or minimize the use of the pistachio green trim.
5. Use an action font.
6. Clerestory window is expensive and unnecessary for light or ventilation.
7. Exercise room should be open, with high ceilings but no columns or clerestory
windows.
8. Revisit the need for the third hallway — consider expanding adjacent rooms to
absorb the second interior hallway.
REPORTS AND INFORMATIONAL ITEMS
La Quinta's representative for 2014, Councilmember Evans, reported on her
participation in the following organizations meeting:
• CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE
• GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
La Quinta's representative for 2014, Councilmember Henderson, reported on her
participation in the following organizations meeting:
• CVAG PUBLIC SAFETY COMMITTEE
La Quinta's representative for 2014, Councilmember Osborne, reported on his
participation in the following organizations meeting:
• CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE
• IID ENERGY CONSUMERS' ADVISORY COMMITTEE
CITY COUNCIL MINUTES 7
JANUARY 21, 2014
Ida
La Quinta's representative for 2014, Mayor Adolph, reported on his participation in
the following organizations meeting:
• CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE
DEPARTMENT REPORTS
Department Reports were received and filed. Copies are on file in the City Clerk's
Office.
City Manager Spevacek reported that he would establish a committee comprised of
city staff, Arts Foundation representatives, and the developer Wells Marvin to
review future parking options in the La Quinta Village. The committee's
recommendations will be brought back to Council.
Councilmember Osborne reported that all cities except Coachella have committed
to funding the east valley iHub program. The City of Coachella will consider it on
their February agenda. La Quinta's funding is contingent upon all cities
contributing so this item may come back to Council for reconsideration if
Coachella's Council decides not to contribute.
Public Works Director Jonasson reported on internal and external GoRequest use.
Councilmember Henderson requested a report on why PlayLaQuinta.com website
went down on Sunday.
Riverside Sheriff's Department Lt. Walton, who serves as La Quinta's Assistant
Police Chief, introduced Sgt. Christopher Frederick, the new dedicated
Administrative Sergeant for La Quinta.
Mayor Adolph thanked the Sheriff's Department for the outstanding job done
during the Humana event.
MAYOR'S AND COUNCIL MEMBER'S ITEMS
Councilmember Henderson asked Community Development Director Johnson to
purchase more cat traps so they are available to more residents.
Councilmember Franklin asked the City Manager to send a thank -you letter from
the City and City Council to Robert Teal, La Quinta's representative on the Palm
Springs International Airport Commission, for his service and thorough reports.
Mayor Adolph reported that attendance at the First Friday event at the La Quinta
Museum was overflowing the room and the singer was outstanding. He also
reported on the music event at the Library, which featured some members of the
CITY COUNCIL MINUTES 8
JANUARY 21, 2014
13
Ted Herman band and drew an audience of about 150 people. Mayor Adolph
thanked Community Services department staff, Museum staff, Library staff and
Eddie Gilreath for the first -class programs.
Mayor Adolph read the number of hits on the City's meeting video online and asked
Council to reconsider the expense at budget time.
Councilmembers Osborne and Evans said that Desert Classic Charities and the
Humana Group were very appreciative of the coordination of events by City staff,
especially the Well Being Walk. Councilmembers thanked all City staff members
who worked on that event and noted the excellent new coverage received.
PUBLIC HEARINGS — None
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Evans /Henderson to adjourn at 7:28 p.m. Motion passed
unanimously.
Respectfully submitted,
SUSAN MAYSELS, City Clerk
City of La Quinta, California
CITY COUNCIL MINUTES 9
JANUARY 21, 2014
14
1�7
CITY MEETING DATE: February 4, 2014
ITEM TITLE: APPROVE DEMAND REGISTER DATED
FEBRUARY 4, 2014
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 1
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Approve Demand Register dated February 4, 2014.
EXECUTIVE SUMMARY:
None.
FISCAL IMPACT:
Demand of Cash: -- City $ 1,715,610.08
-- Successor Agency of RDA $ 0.00
-- Housing Authority $ 0.00
-- Housing Authority Commission $ 0.00
RArK(;Rni min /ArmAi Y .qIq-
Between City Council meetings, there is a need to pay routine bills in order to avoid
late fees, as well as payroll and related payroll taxes. These items are listed below:
Warrants Issued:
101961 - 1020181
102019 - 1020201
Voids}
Wire Transfers}
P/R 36944 - 369451
P/R Tax Transfers}
102021 —1021041
$ 105,261.04
$ 15,178.68
$ (676.59)
$ 262,124.95
$ 139,896.59
$ 35,278.91
$ 1,158,546.50
$ 1,715 610.08
ill
In the amounts listed above, there are five voided checks. Check Nos. 101103,
101286, and 101642 were voided due to the vendors changing their address without
notification. Stop payments were requested and payments were re- issued. Check No.
101496, issued to an employee, was voided due to reimbursable charges being placed
on the City's credit card and not on the employees' personal card. Check No. 101 677
was voided at the vendors' request; the vendor indicated that the check was never
received.
The most significant expenditures being paid on the demand registers listed above are
as follows:
Significant Expenditures:
Vendor:
Riverside Co. Sheriff
Economic Dev. Agency
Vintage Associates
ALTERNATIVES:
Account Name: Amount: Purpose:
Various $978,207.90 Police Svc 10/17-11/13
Consultant $ 43,750.00 Oct -Dec Museum
Operation
Various $ 42,645.23 Jan -Park Maintenance
The City Council may approve, partially approve or reject the register of demands.
Report prepared by: Sandra Mancilla, Account Technician
Report approved for submission by: Patrick Griffin, Interim Finance Director
Attachments: 1 . Wire transfers
2. Demand Register
MA
INU
M 11 1
MMIX" I L9101
Ifel Fil STIVAI ri al"ITTIM-1 9:10.901111
$43,91765
$162,124.49
$8,242.85
$43,636.64
$273.
$1,104.45
$2,825.87
$262,124.95
18
iN
Demand Register
City Of La Quinta, CA Packet: - SHM 1/17/14
Vendor Name
Payment Number
Payment Date
Payable Description
Account Number
Amount
Fund: 101- GENERAL FUND
ALVAREZ, MARIA ISABEL
101961
01/17/2014
INSTRUCTOR PAYMENT
101- 3002 -60107
64.93
BODDEN, RENATE
101962
01/17/2014
INSTRUCTOR PAYMENT
101- 3002 -60107
14.00
CADENCE COMMUNICATION
101963
01/17/2014
DEC -STVR HOTLINE
101 -1006 -60104
50.00
CALPERS LONG -TERM CARE
101964
01/17/2014
LT CARE /ST SAUVER PR 1/17
101 -0000 -20949
106.00
CANON FINANCIAL SERVICES
101965
01/17/2014
MAINT CONTRACT
101- 1007 -60662
1,572.94
CAPALBO, KATHLEEN
101966
01/17/2014
INSTRUCTOR PAYMENT
101- 3002 -60107
VAR
CHECKMATE TELEPHONE EX
101967
01/17/2014
DEC - ANSWERING SVC
101- 6004 -51070
179.37
DAHLSTROM, JOHN
101968
01/17/2014
REFUND TOT OVERPAYMENT
101 -0000 -41410
12.89
DAIOHS FIRST CHOICE SERVI
101969
01/17/2014
COFFEE SUPPLY
101- 1007 -60403
49.95
DAIOHS FIRST CHOICE SERVI
101969
01/17/2014
COFFEE SUPPLY
101 - 1007 -60403
78.52
DESERT FOUNTAIN GAS SUP
101970
01/17/2014
SP EVENT HELIUM
101- 3003 -60149
8.00
DFM ASSOC
101972
01/17/2014
2014 ELECTIONS CODE
101 -1005 -60352
54.00
DISH NETWORK
101973
01/17/2014
EOC DISH 1/13 -2/14
101 - 6005 -60107
61.73
EMC
101974
01/17/2014
PRE -EMP PHYSICALS
101- 1004 -60103
345.00
ESGIL CORPORATION
101975
01/17/2014
DEC -PLAN CHECK
101 - 6003 -60118
18,139.26
FEDEX
101976
01/17/2014
OVERNIGHT MAIL
101 -1007 -60470
73.35
FLOOD RESPONSE
101977
01/17/2014
REFUND OVERPAYMENT
101 -0000 -41600
65.00
FOX LAWSON & ASSOCIATES
101978
01/17/2014
CLASS A, COMP STUDY
101- 1002 -60101
15,505.00
HENSON CONSULTING GRO
101980
01/17/2014
CONTRACT /STAFF DEV
101- 1002 -60101
787.50
DEBRIS, NICOL
101981
01/17/2014
INSTRUCTOR PAYMENT
101 - 3002 -60107
63.00
HOLMAN HR
101982
01/17/2014
CAW COMM REBATE
101- 0000 -42301
450.00
HOME DEPOT CREDIT SERVI
101983
01/17/2014
MATERIAL
101 -7003 -60431
1933
HOME DEPOT CREDIT SERVI
101983
01/17/2014
MATERIAL
101- 7003 -60431
96.41
HOME DEPOT CREDIT SERVI
101983
01/17/2014
MATERIAL
101- 7003 -60431
22.36
HOME DEPOT CREDIT SERVI
101983
01/17/2014
FS# COFFEE BREWER
101 -2002 -60670
319.52
HOME DEPOT CREDIT SERVI
101983
01/17/2014
MATERIAL
101- 7003 -60431
49.47
HOME DEPOT CREDIT SERVI
101983
01/17/2014
GRAFFITI MATERIAL
101 - 7004 -60423
19.36
HOME DEPOT CREDIT SERVI
101983
01/17/2014
ELECTRICAL MATERIAL
101 - 7004 -60431
7.15
HOME DEPOT CREDIT SERVI
101983
01/17/2014
MATERIAL
101 -7003 -60431
4614
HOME DEPOT CREDIT SERVI
101983
01/17/2014
MATERIAL
101- 7003 -60431
11.22
HOME DEPOT CREDIT SERVI
101983
01/17/2014
IRRIGATION MATERIAL
101- 7004 -60431
43.49
HOME DEPOT CREDIT SERVI
101983
01/17/2014
GRAFFITI MATERIAL
101 -7004 -60423
2013
HOME DEPOT CREDIT SERVI
101983
01/17/2014
GRAFFITI MATERIAL
101 - 7004 -60423
7.94
HOME DEPOT CREDIT SERVI
101983
01/17/2014
MATERIAL
101- 7003 -60431
14.81
HOME DEPOT CREDIT SERVI
101983
01/17/2014
GRAFFITI MATERIAL
101 - 7004 -60423
11137
HOME DEPOT CREDIT SERVI
101983
01/17/2014
MATERIAL
101 - 7003 -60431
59.68
HOME DEPOT CREDIT SERVI
101983
01/17/2014
MATERIAL
101 -7003 -60431
66.86
HOME DEPOT CREDIT SERVI
101983
01/17/2014
GRAFFITI MATERIAL
101 - 7004 -60423
2147
HOME DEPOT CREDIT SERVI
101983
01/17/2014
ASPHALT MATERIAL
101- 7003 -56490
787.54
HOME DEPOT CREDIT SERVI
101983
01/17/2014
GRAFFITI MATERIAL
101 - 7004 -60423
135.11
HOME DEPOT CREDIT SERVI
101983
01/17/2014
GRAFFITI MATERIAL
101- 7004 -60423
44.60
HOME DEPOT CREDIT SERVI
101983
01/17/2014
IRRIGATION MATERIAL
101- 7004 -60431
73.77
IMPERIAL IRRIGATION DIST
101984
01/17/2014
ELECTRIC SVC
101- 3002 -61101
866.60
IMPERIAL IRRIGATION DIST
101984
01/17/2014
IRRIG PED /LNDSCP MEDIANS
101 - 7004 -61117
104.28
IMPERIAL IRRIGATION DIST
101984
01/17/2014
ELECTRICAL- MEDIAN IRRIG
101- 7004 -61116
109.33
JAS PACIFIC INC
101985
01/17/2014
DEC -PLAN CHECK
101 -6003 -60118
14,937.00
LANDMARK GOLF MANAGE
101986
01/17/2014
DEC -SRR LLD
101- 7004 -60143
5,287.00
LOWE'S HOME IMPROVEME
101987
01/17/2014
CITY HALL LIGHTS
101 - 3008 -60665
10.24
LOWE'S HOME IMPROVEME
101987
01/17/2014
SHOWER LIGHT
101- 3008 -60665
7.16
LOWE'S HOME IMPROVEME
101987
01/17/2014
LAKE PUMP SUPPLIES
101 - 3005 -60117
5.34
LOWE'S HOME IMPROVEME
101987
01/17/2014
SAW BLADE
101 - 7003 -60431
21.25
LOWE'S HOME IMPROVEME
101987
01/17/2014
PAIGE RR DOOR REPAIR
101 - 3005 -60424
8.78
LOWE'S HOME IMPROVEME
101987
01/17/2014
SHOWER BULB
101- 3008 -60665
7.16
1/17/2014 6:33:11 PM Page 1 of 5
(loll
Demand Register
Packet: APPKT00071 - SHIM 1/17/14
Vendor Name
Payment Number
Payment Date
Payable Description
Account Number
Amount
LOWE'S HOME IMPROVEME
101987
01/17/2014
CITY HALL MAINT SUPPLIES
101-3008-60665
17.88
LOWE'S HOME IMPROVEME
101987
01/17/2014
CITY HALL MAINT SUPPLIES
101-3008-60665
19.40
LOWE'S HOME IMPROVEME
101987
01/17/2014
FS#32 LIGHT REPLACEMENT
101-2002-60670
8.66
LOWE'S HOME IMPROVEME
101987
01/17/2014
FB DOG PK GATES
101-3005-60424
7.15
LOWE'S HOME IMPROVEME
101987
01117/2014
RETURN CREDIT
101-3008-60665
-7.16
MAILIFINANCE
101988
01/17/2014
LEASE 1/26-4/25
101-1007-60661
1,104.29
MANDIG, DEAM
101989
01/17/2014
REFUND
101-0000-42214
30=
MARSTON, DIANE
101990
01/17/2014
REFUND
101-0000-42200
65.00
MEEDS, WAYNE
101991
01/17/2014
INSTRUCTOR PAYMENT
101-3002-60107
120.00
OFFICE TEAM
101992
01/17/2014
TEMP STAFFING WKEND 12/
101-6001-60125
272,00
OFFICE TEAM
101992
01/17/2014
TEMP STAFFING WKEND 12/
101-7004-60125
204,00
OFFICE TEAM
101992
01/17/2014
TEMP STAFFING WKEND 12/
101-6001-60125
476.00
ON-TRAC
101993
01/17/2014
OVERNIGHT MAIL 12/18-20/
101-1007-60470
7.18
PINK, INC
101994
01/17/2014
REFUND OVERPAYMENT
101-0000-41600
3.00
PITNEY BOWES INC
101995
01/17/2014
CONTRACT /FOLDING MACHI
101-1007-60661
808.50
RALPHS CUSTOMER CHARGE
101996
01/17/2014
EVENT SUPPLIES
101-3002-60420
5.63
RASA/ERIC NELSON
101997
01/17/2014
PCN13194 LLA 2013-530
101-7002-60183
ISYLOO
RASA /ERIC NELSON
101997
01/17/2014
PCN13250 LLA 2013-533
101-7002-60183
760.00
RASA/ERIC NELSON
101997
01/17/2014
PCN13267 PM # 2013-535
101-7002-60183
380.00
RASA/ERIC NELSON
101997
01/17/2014
PCN13232 LLA 2013-532
101-7002-60183
285.00
RIVERSIDE DEPARTMENT OF
101998
01/17/2014
GARN/GONZALES PR 1/17/1
101-0000-20985
200.00
ROJAS, MIGUEL ANGEL
101999
01/17/2014
INSTRUCTOR PAYMENT
101-3003-60107
320.60
RSVP
102000
01/17/2014
BEAR FY12-14
101-3002-60103
4,300.00
SANCHEZ, TOMMI
102001
01/17/2014
TUITION REIMB-SANCHEZ
101-1004-60322
34175
SAPRA, STEVEN
102002
01/17/2014
REFUND TOT OVERPAYMENT
101-0000-41400
36.63
SHERIDAN, KAZUKO
102003
01/17/2014
REFUND
101-0000-42200
53.00
STAPLES ADVANTAGE
102004
01/17/2014
OFFICE SUPPLIES
101-1007-60401
15.11
STAPLES ADVANTAGE
102004
01/17/2014
OFFICE SUPPLIES
101-1007-60401
16,19
STAPLES ADVANTAGE
102004
01/17/2014
OFFICE SUPPLIES
101-6001-60400
99.35
TELEPACIFIC COMMUNICATI
102005
01/17/2014
TELEPACIFIC 12/23-1/22
101-1007-61300
46.12
TELEPACIFIC COMMUNICATI
102005
01/17/2014
TELEPACIFIC 12/23-1/22
101-1007-61300
271.92
TELEPACIFIC COMMUNICATI
102005
01/17/2014
TELEPACIFIC 12/23-1/22
101-1007-61300
509.80
TELEPACIFIC COMMUNICATI
102005
01/17/2014
TELEPACIFIC 12/23-1/22
101-1007-61300
321.75
TELEPACIFIC COMMUNICATI
102005
01/17/2014
TELEPACIFIC 12/23-1/22
101-1007-61300
455.81
TELEPACIFIC COMMUNICATI
102005
01/17/2014
TELEPACIFIC 12/23-1/22
101-3001-60184
4532
TELEPACIFIC COMMUNICATI
102005
01/17/2014
TELEPACIFIC 12/23-1/22
101-3005-60554
226.60
TELEPACIFIC COMMUNICATI
102005
01/17/2014
TELEPACIFIC 12/23-1/22
101-3005-61204
4532
TELEPACIFIC COMMUNICATI
102005
01/17/2014
TELEPACIFIC 12/23-1/22
101-3006-61300
45.32
TELEPACIFIC COMMUNICATI
102005
01/17/2014
TELEPACIFIC 12/23-1/22
101-6005-61300
1,016.49
TELEPACIFIC COMMUNICATI
102005
01/17/2014
TELEPACIFIC 12/23-1/22
101-7004-60189
45.32
TELEPACIFIC COMMUNICATI
102005
01/17/2014
TELEPACIFIC 12/23-1/22
101-7004-60189
4532
TERRA NOVA PLANNING St R
102006
01/17/2014
DEC-PROFESSIONAL SVC
101-6001-60103
4,363.82
TYCO INTEGRATED SECURITY
102008
01/17/2014
JAN-FS#93 SECURITY
101-2002-60123
54.75
TYCO SIMPLEXGRINNELL
102009
01/17/2014
STW3 CORRIDOR HORN/STR
101-2002-60670
756.50
UNITED WAY OF THE DESERT
102011
01/17/2014
UNITED WAY PR 1/17/14
101-0000-20981
75.00
US DEPARTMENT OF EDUCA
102013
01/17/2014
GARN/HERRERA PR 1/17/14
101-0000-20985
1917
VALLEY PLUMBING
102014
01/17/2014
CITY HALL-HOT WATER R&M
101-3008-60665
938.00
VALLEY PLUMBING
102014
01/17/2014
DRAIN PIPE COVERS
101-3004-60691
181.44
VERIZON CALIFORNIA
102015
01/17/2014
POLICE LINE 12/7-1/6
101-2001-60176
157.81
VERIZON CALIFORNIA
102015
01/17/2014
MUSEUM 12/13-1/12
101-3006-61300
133,45
VINTAGE ASSOCIATES
102016
01/17/2014
TREE REMOVED BY RESIDED
101-3005-60557
2,075.00
VINTAGE ASSOCIATES
102016
01/17/2014
BEAR CREEK TREE REMOVAL
101-3005-60557
1,660.00
WELLS FARGO BUSINESS CA
102017
01/17/2014
VISA CARD PAYMENT
101-1001-60320
173.57
WELLS FARGO BUSINESS CA
102017
01/17/2014
VISA CARD PAYMENT
101-1002-60320
205.06
WELLS FARGO BUSINESS CA
102017
01/17/2014
VISA CARD PAYMENT
101-3001-60400
80.00
WELLS FARGO BUSINESS CA
102017
01/17/2014
VISA CARD PAYMENT
101-3001-60524
1,000m
WELLS FARGO BUSINESS CA
102017
01/17/2014
VISA CARD PAYMENT
101-3003-60420
108.48
WILLIDAN FINANCIAL SERVIC
102018
01/17/2014
JAN-MAR L&L ADMN
101-7004-60102
3,41535
Fund
101 - GENERAL FUND Total:
89,65016
1/17/2014 6:33:11 PIN Page 2 of 5
21
Demand Register Packet: TO 07 - SHM 1/17/14
Vendor Name , Payment Number
Payment Date
Payable Description Account Number
Amount
Fund: 401- CAPITAL IMPROVEMENT PROGR
DESERT SUN PUBLISHING CO 101971
01/17/2014
ADS-PROJECT 2013-13B 401-1895-45010
546.64
LOWE'S HOME IMPROVEME 101987
01/17/2014
MATERIALS 401-1891-45010
17.41
Fund 401- CAPITAL IMPROVEMENT PROGR Total:
564.05
Furn:k 501 - EQUIPMENT REPLACEMENT
FUELMAN 101979
01/17/2014
DEC-FUEL 501-0000-60674
1,000.54
TOWER ENERGY GROUP 102007
01/17/2014
FUEL 12/1-15/13 501-0000-60674
2,230.85
Fund 501 - EQUIPMENT REPLACEMENT Total:
3,23139
Fund: 502 - INFORMATION TECHNOLOGY
HENSON CONSULTING GRO 101980
01/17/2014
CONTRACT/STAFF DEV 502-0000-60108
4,637.50
TYLER TECHNOLOGIES 102010
01/17/2014
CONSULTING SVC 12/8-12/1 502-0000-80100
6,305.02
WELLS FARGO BUSINESS CA 102017
01/17/2014
VISA CARD PAYMENT 502-0000-60421
15.99
Fund 502 - INFORMATION TECHNOLOGY Total:
10,958m
Fund: 601- SILVER ROCK RESORT
LOWE'S HOME IMPROVEME 101987
01/17/2014
ERR RR DOOR REPAIR 601-0000-60556
31.83
Fund 601- SILVER ROCK RESORT Total:
31.83
Fund: 735 - 97-1 AGENCY REDEMPTION FUND
US BANK 102012
01/17/2014
AD 97-1 ADMN FEES 735-0000-23410
825.00
Fund 735 - 97-1 AGENCY REDEMPTION FUND Total:
825.00
Grand Total:
105,261.04
1/17/2014 6:33:11 PM
Page 3 of 5
22
SMEMMMM
I=
Fund
101 - GENERAL FUND
401 - CAPITAL IMPROVEMENT PROGR
501 - EQUIPMENT REPLACEMENT
502 - INFORMATION TECHNOLOGY
601 - SILVER ROCK RESORT
735 - 97-1 AGENCY REDEMPTION FUND
1/17/2014 6:33:11 PM
ZMMMM�M
Expense Amount
89,650.26
564.05
3,23139
10,958.51
31.83
825.00
105,261.04
Expense Amount
ICE=
75.00
219.17
36.63
12,89
68.00
118.00
30,00
450,00
173,57
16,292.50
205.06
345.00
34335
54,00
50.00
31.30
128.47
80.53
1,91239
1,572.94
1,605.40
157.81
5435
1,084.68
4532
80.00
1,000.00
4,300,00
271.73
5,63
866.60
320.60
&00
10&48
181.44
5.34
15.93
226.60
3,735.00
4532
178,77
992.68
4,363.82
748,00
99.35
33,076.26
Page 4 of 5
23
mm=�
Project Account Summary
Project Account Key Expense Amount
**None** 104,696.99
1891Const 17.41
1895Const 546.64
Grand Total: 105,261.04
Packet: APP KT00071 - SHIM 1/17/14
1117/2014 6:33:11 Phil Page 5 of 5
24
Account Summary
Account Number
Account Name
Expense Amount
101-6004-51070
Animal Shelter
17937
101-6005-60107
Instructors
61.73
101-6005-61300
Utilities - Telephone
Ie016.49
101-7002-60183
Map/Plan Checking
1,615.00
101-7003-56490
Asphalt
787.54
101-7003-60431
Materials
407.93
101-7004-60102
Administration
3,41535
101-7004-60125
Temporary Agency Servi
204.00
101- 7004-60143
SilverRock Way Landsca
5,287.00
101-7004-60189
Technical
90.64
101-7004-60423
Supplies-Graffiti
364.08
101-7004-60431
Materials
124.41
101-7004-61116
Utilities - Electric - Signal
109.33
101-7004-61117
Utilities - Electric - Med!
104.28
401-1891-45010
Construction
17.41
401-1895-45010
Construction
546.64
501-0000-60674
Fuel A, Oil
3,231.39
502-0000-60108
Technical
4,637.50
502-0000-60421
Supplies - Software
15,99
502-0000-80100
Machinery & Equipment
6,305,02
601-0000-60556---
- - SilverRock Buildings--
735-0000-23410
AD Administrative fees
825.00
Grand Total:
105,261.04
Project Account Summary
Project Account Key Expense Amount
**None** 104,696.99
1891Const 17.41
1895Const 546.64
Grand Total: 105,261.04
Packet: APP KT00071 - SHIM 1/17/14
1117/2014 6:33:11 Phil Page 5 of 5
24
Fund: 224 - TUMF
COACHELLA VALLEY ASSOC 102019 01/21/2014
1/21/2014 3:13:03 PM
DEC-HSHCP FEES 101-0000-20310 2,340.00
DEC-HSHCP FEES 101-0000-43631 -23.40
Fund 101 - GENERAL FUND Total: 2,316.60
DEC-TUMF FEES 224-0000-20320 12,862.08
Fund 224 - TUMF Total: 12,862.08
Grand Total: 15,178.68
Page I of 2
25
E , =
Fund Expense Amount
101 - GENERAL FUND 2,316.60
224-TUMF 12,862.08
Grand Total: 15,178.68
1/21/2014 3:13:03 PM
Report Summary
K-i
1/28/2014 5:07:04 PM m Page I of 5
ftil
Demand
Register
City
of La Quinta, CA
Packet:
APPKT00076 - shm 1/24/14
Vendor Name
Payment Number
Payment Date
Payable Description
Account Number
Amount
Fund: 101- GENERAL FUND
ALL VALLEY APPLIANCE INC
102021
01/24/2014
LIBRARY FRIG REPAIR
101-3004-60691
354.83
ALVAREZ, MARIA ISABEL
102022
01/24/2014
INSTRUCTOR PAYMENT
101-3002-60107
1,00937
AMERIPRIDE SERVICES INC
102023
01/24/2014
JANITORIAL EOW 1/9/14
101-3002-60115
64.97
APPLIED,POWER TECHNOLO
102025
01/24/2014
BACKUP BATTERIES
101-3008-60682
5,814.18
AUGUST, FAYE B
102026
01/24/2014
INSTRUCTOR PAYMENT
101-3002-60107
227.50
BODDEN, RENATE
102028
01/24/2014
INSTRUCTOR PAYMENT
101-3002-60107
170.10
BRANDER, VERONIQUE
102029
01/24/2014
INSTRUCTOR PAYMENT
101-3002-60107
157.50
CAPALBO,KATHLEEN
102030
01/24/2014
INSTRUCTOR PAYMENT
101-3002-60107
42.00
CAPALBO,KATHLEEN
102030
01/24/2014
INSTRUCTOR PAYMENT
101-3003-60107
114.80
CASSEL, ULORA
102031
01/24/2014
INSTRUCTOR PAYMENT
101-3003-60107
268.80
COACHELLA VALLEY WATER
102032
01/24/2014
WATER SERVICE
101-2002-61200
92123
COACHELLA VALLEY WATER
102032
01/24/2014
WATER SERVICE
101-3004-61200
170.05
COACHELLA VALLEY WATER
102032
01/24/2014
WATER SERVICE
101-3005-61207
491.23
COACHELLA VALLEY WATER
102032
01/24/2014
WATER SERVICE
101-3006-61200
132.87
COACHELLA VALLEY WATER
102032
01/24/2014
WATER SERVICE
101-3008-61200
42,54
COACHELLA VALLEY WATER
102032
01/24/2014
WATER SERVICE
101-7006-60146
367.52
DAICHS FIRST CHOICE SERVI
102034
01/24/2014
COFFEE SUPPLIES
101-1007-60403
104.68
DATA TICKET, INC.
102035
01/24/2014
DEC-ADMIN CITATION SVC
101-6004-31190
513.05
DEPARTMENT OF ANIMAL BE
102036
01/24/2014
DEC-SHELTER SVC
101-6004-51071
9,041.70
DEPARTMENT OF JUSTICE
102037
01/24/2014
DEC-BLOOD ALCOHOL
101-2001-36310
70.00
DEPARTMENT OF JUSTICE
102037
01/24/2014
NOV-BLOOD ALCOHOL
101-2001-36310
280.00
DESERT FIRE EXTINGUISHER
102039
01/24/2014
FIRE SERVICE
101-3002-60692
227.45
DESERT LIVE SCAN
102040
01/24/2014
INSTRUCTORS
101-3003-60107
94.00
DIVISION OF THE STATE ARC
102041
01/24/2014
OCT-DEC 30% SBI186 FEES
101-0000-42130
256.50
ECONOMIC DEVELOPMENT
102042
01/24/2014
OCT-DEC MUSEUM OPS
101-3006-60105
43,750.00
ENTERPRISE RENT-A-CAR
102043
01/24/2014
CAR RENTAL-SP FUNDS
101-2001-60175
363.44
ENTERPRISE RENT-A-CAR
102043
01/24/2014
CAR RENTAL-SP FUNDS
101-2001-60175
500.86
FG CREATIVE INC
102044
01/24/2014
HUMANA PRESS RELEASE
101-3007-60461
250.00
FOSTER A, SONS TERMITE &
102045
01/24/2014
TERMITE TREATMENT
101-3004-60116
200.00
GAS COMPANY, THE
102046
01/24/2014
PRESS GAS 11/26-12/30
101-2002-61100
166.61
GRAPHTEK INTERACTIVE
102047
01/24/2014
DIGITAL MARKETING SVC
101-3007-60461
600.00
GUMMER, BRAD
102048
01/24/2014
INSTRUCTOR PAYMENT
101-3002-60107
122.50
HERRIS, NICOL
102049
01/24/2014
INSTRUCTOR PAYMENT
101-3002-60107
28.00
HF&H CONSULTANTS, LLC
102050
01/24/2014
DEC-AB939 CONSULTANT
101-1004-60126
1,088.75
IMPERIAL IRRIGATION DIST
102053
01/24/2014
ELECTRICAL SVC
101-3005-61106
2,81172
IMPERIAL IRRIGATION DIST
102053
01/24/2014
ELECTRICALSVC
101-3005-61109
3,314.67
IMPERIAL IRRIGATION DIST
102053
01/24/2014
ELECTRICAL SVC
101-3005-61110
81.43
IMPERIAL IRRIGATION DIST
102053
01/24/2014
ELECTRICAL SVC
101-3005-61114
5.19
LA QUINTA FARMS LLC
102055
01/24/2014
PM10 SERVICE 1/7/14
101-7006-60146
23,382.48
LANGE, CHRISTINA
102056
01/24/2014
INSTRUCTOR PAYMENT
101-3003-60107
42.00
LARSON, HERBERT
102057
01/24/2014
INSTRUCTOR PAYMENT
101-3002-60107
98.00
MEEDS, WAYNE
102059
01/24/2014
INTRUCTOR PAYMENT
101-3002-60107
160.00
MOTOPORT
102060
01/24/2014
MOTOR UNIFORMS
101-2001-60175
245.55
MYERS, MICHAEL
102061
01/24/2014
INSTRUCTOR PAYMENT
101-3003-60107
5.60
NI GOVERNMENT SERVICES 1
102064
01/24/2014
DEC-MOBILE PH
101-6005-61304
15135
NORITSU AMERICA CORPOR
102065
01/24/2014
CITY HALL EQUIP MAINT
101-3008-60665
140,00
NORTH COAST MEDICAL INC
102066
01/24/2014
BANDS-INSTRUCTOR CLASS
101-3002-60420
233.54
OFFICE DEPOT
102067
01/24/2014
BUSINESS CARDS-MOORE
101-2001-60420
79.92
OFFICE TEAM
102068
01/24/2014
TEMP STAFFING WKEND 1/3
101-6001-60125
408.00
OFFICE TEAM
102068
01/24/2014
TEMP STAFFING WKEND 1/3
101-6001-60125
340.00
PALM SPRINGS PARTY BAND
102069
01/24/2014
BAND-HUMANA EVENT
101-3001-60524
1,850m
PLATAMONE, CHRISTOPHER
102071
01/24/2014
INSTRUCTOR PAYMENT
101-3003-60107
455,00
PLUG A, PAY TECHNOLOGIES
102072
01/24/2014
DEC-CREDIT CARD FEES
101-3003-60122
20.00
1/28/2014 5:07:04 PM m Page I of 5
ftil
Demand Register
Packet: APPKT00076 - shm 1/24/14
Vendor Name
Payment Number
Payment Date
Payable [?ascription
Account Number
Amount
PRINTING PLACE, THE
102073
01/24/2014
DECALS 2015
101-1006-60410
475,44
RADAR SHOP INC, THE
102074
01/24/2014
PARTS & LABOR
101-2001-60175
462,74
REPLAMET LLC
102076
01/24/2014
REFUND OVERPAYMENT
101-0000-41600
21,00
RIVERSIDE COUNTY INFORM
102077
01/24/2014
NOV-MRK MAINT
101-2001-61300
52.90
RIVERSIDE COUNTY SHERIFF
102078
01/24/2014
POLICE SVC 10/17-11/13
101-2001-60161
598,325.75
RIVERSIDE COUNTY SHERIFF
102078
01/24/2014
POLICE SVC 10/17-11/13
101-2001-60162
35,639.90
RIVERSIDE COUNTY SHERIFF
102078
01/24/2014
POLICE SVC 10/17-11/13
101-2001-60163
138,329.33
RIVERSIDE COUNTY SHERIFF
102078
01/24/2014
POLICE SVC 10/17-11/13
101-2001-60164
39,870.03
RIVERSIDE COUNTY SHERIFF
102078
01/24/2014
POLICE SVC 10/17-11/13
101-2001-60166
9,958.40
RIVERSIDE COUNTY SHERIFF
102078
01/24/2014
POLICE SVC 10/17-11/13
101-2001-60167
9,958.40
RIVERSIDE COUNTY SHERIFF
102078
01/24/2014
POLICE SVC 10/17-11/13
101-2001-60169
64,632.66
RIVERSIDE COUNTY SHERIFF
102078
01/24/2014
POLICE SVC 10/17-11/13
101-2001-60170
28,176.75
RIVERSIDE COUNTY SHERIFF
102078
01/24/2014
POLICE SVC 10/17-11/13
101-2001-60171
16,473.60
RIVERSIDE COUNTY SHERIFF
102078
01/24/2014
POLICE SVC 10/17-11/13
101-2001-60172
36,843.08
ROJAS, MIGUEL ANGEL
102079
01/24/2014
INSTRUCTOR PAYMENT
101-3003-60107
2,291.80
ROJAS, MIGUEL ANGEL
102079
01/24/2014
HUMANA EVENT
101-3001-60524
100.00
SCRAMBLEZ CAFE A. GRILL
102080
01/24/2014
REFUND SA 2013-1741
101-0000-42434
200.00
SHARK POOLS INC
102081
01/24/2014
ACID WASH-CITY HALL FOUN
101-3008-60668
475,00
SHARK POOLS INC
102081
01/24/2014
JAN-CITY HALL FOUNTAIN
101-3008-60668
90,95
SHARK POOLS INC
102081
01/24/2014
JAN-FRITZ BURNS POOL
101-3001-60184
488.75
SHARK POOLS INC
102081
01/24/2014
JAN-LQ PARK WATER FT
101-3005-60554
169.15
SHASTA FIRE PROTECTION, 1
102082
01/24/2014
FIRE SPRINKLER INSPECTION
101-3002-60691
650.00
SOUZA, DEBRA A FEDOR
102083
01/24/2014
INSTRUCTOR PAYMENT
101-3002-60107
98.00
SPECTRATEK LAW ENFORCE
102085
01/24/2014
CPS TRACKER-CELL SVC
101-2001-60175
4,085.00
STANDARD INSURANCE COM
102086
01/24/2014
FEB-TRAXEL LIFE INS - STD /LT
101-0000-20947
497,13
STANDARD INSURANCE COIN
102086
01/24/2014
FEB-TRAXEL LIFE INS-STD/LT
101-0000-20955
3,956.56
STANDARD INSURANCE COM
102086
01/24/2014
FEB-TRAXEL LIFE INS-STD/LT
101-6003-50224
5.90
STANDARD INSURANCE COM
102086
01/24/2014
FEB-TRAXEL LIFE INS-STD/LT
101-6003-50225
31.65
STAPLES ADVANTAGE
102087
01/24/2014
OFFICE SUPPLIES
101-2001-60420
80148
STAPLES ADVANTAGE
102087
01/24/2014
OFFICE SUPPLIES
101-3003-60420
38.01
STAPLES ADVANTAGE
102087
01/24/2014
OFFICE SUPPLIES
101-6001-60400
10.79
STAPLES ADVANTAGE
102087
01/24/2014
OFFICE SUPPLIES
101-6001-60400
3831
STAPLES ADVANTAGE
102087
01/24/2014
OFFICE SUPPLIES
101-6001-60400
79,57
STAPLES ADVANTAGE
102087
01/24/2014
OFFICE SUPPLIES
101-6001-60400
106.90
STAPLES ADVANTAGE
102087
01/24/2014
OFFICE SUPPLIES
101-6001-60400
61.54
STAPLES ADVANTAGE
102087
01/24/2014
PAPER
101-1007-60402
11430
SULLIVAN, CHARLES L
102089
01/24/2014
INSTRUCTOR PAYMENT
101-3002-60107
294.00
SUNGARD PUBLIC SECTOR U
102090
01/24/2014
MEMBERSHIP-WEST
101-1006-60351
195.00
TILVA, KIRTIKUMAR
102091
01/24/2014
REFUND
101-0000-42200
60.00
TYCO INTEGRATED SECURITY
102092
01/24/2014
FEB-MUSEUM ALARM
101-3006-60123
94.27
TYLER TECHNOLOGIES
102093
01/24/2014
1099 MISC FORMS
101-1006-60410
222,37
US TELEPHONE DIRECTORY,
102094
01/24/2014
SENIOR CENTER PHONE
101-1007-61300
242.00
VALENZUELA, DANIEL
102095
01/24/2014
PT HAPPY DISPOSITION, IRVI
101-1001-60320
74.36
VEGA, M LULU
102096
01/24/2014
INSTRUCTOR PAYMENT
101-3003-60107
254.80
VERIZON COMMUNICATION
102098
01/24/2014
INTERNET 1/10-2/9
101-1007-61300
85V0
VIELHARBER, KAREN
102099
01/24/2014
INSTRUCTOR PAYMENT
101-3002-60107
70.00
VINTAGE ASSOCIATES
102100
01/24/2014
JAN-PARK MAINT
101-3004-60112
EAVES
VINTAGE ASSOCIATES
102100
01/24/2014
JAN-PARK MAINT
101-3005-60108
27,907,00
VINTAGE ASSOCIATES
102100
01/24/2014
JAN-PARK MAINT
101-3006-60108
425,00
VINTAGE ASSOCIATES
102100
01/24/2014
JAN-PARK MAINT
101-7004-60189
12,200.00
VINTAGE ASSOCIATES
102100
01/24/2014
CITY HALL FOUNTAIN SUPPIL
101-3005-60113
308.00
VINTAGE ASSOCIATES
102100
01/24/2014
TRIMMING-MONTEZUMA
101-3005-60557
1,245.00
WATERLOGIC USA FINANCE 1
102101
01/24/2014
JAN-WATER COOLERS
101-1007-60404
226.80
WELLNESS WORKS
102102
01/24/2014
JAN-EAP SVC
101-1004-60104
144.00
WILSON, RICHARD ELECTRIC
102103
01/24/2014
BATHROOM LIGHT SWTCH
101-3002-60691
74,35
YOUNG ENGINEERING SVC
102104
01/24/2014
JAN-PLAN CHECK
101-0000-42600
7,682.50
Fund
101- GENERAL FUND Total:
1,147,81170
Fund: 218 - CA VIOLENT CRIME TASK FOR
COMMAND ONE SECURITY
102033
01/24/2014
JAN-MAR SECURITY
218-0000-30300
66.00
DESERT BUSINESS MACHINE
102038
01/24/2014
CONTRACT SVC 12/23-1/22
218-0000-60665
5332
1/28/2014 5:07:04 PM Page 2 of 5
28
Demand Register
Vendor Name Payment Number
IMPERIAL IRRIGATION -GANG
102054
LECLAIR, GARY
102058
PARKA, ANA
102070
SPARKLETTS GANG TASK FO
102084
STAPLES GANG TASK FORCE
102088
STAPLES GANG TASK FORCE
102088
STAPLES GANG TASK FORCE
102088
VERIZON CA - GANG TASK F
102097
VERIZON CA - GANG TASK F
102097
Fund: 401- CAPITAL IMPROVEMENT POR
R W SIMMONS INC
102027
NEW CONSTRUCTION SOLUT
102062
Fund: 501 - EQUIPMENT REPLACEMENT
HONDA YAMAHA OF REDLA
102051
Fund: 502 - INFORMATION TECHNOLOGY
APPLIED GEODETICS
102024
NEXLEVEL INFORMATION TE
102063
RAXCO SOFTWARE
102075
Fund: 601- SILVER ROCK RESORT
HOWLETT, STEVE
102052
1/28/2014 5:07:04 PM
Grand Total: 1,158,546.50
-- - -- — — — — _ Page 3 of 5
29
Packet: APPKT00076 - shm
1/24/14
Payment Date
Payable Description
Account Number
Amount ,
01/24/2014
ELECTRICAL SVC 11/28 -12/3
218 - 0000 -40150
478.59
01/24/2014
SUPPLIES
218 - 0000 -60400
23.75
01/24/2014
DEC - JANITORIAL
218- 0000 -30150
126.00
01/24/2014
JAN -WATER
218- 0000 -61200
32.00
01/24/2014
OFFICE SUPPLIES
218 -0000 -60400
12.32
01/24/2014
OFFICE SUPPLIES
218 -0000 -60400
228.18
01/24/2014
OFFICE SUPPLIES
218 - 0000 -60400
398.22
01/24/2014
PHONE SVC 12/22 -1/21
218 - 0000 -61300
382.23
01/24/2014
CLET 12/28 -1/27
218 - 0000 -61300
272.65
Fund 218 - CV VIOLENT CRIME TASK FOR Total:
2,073.26
01/24/2014
FINAL RETENTION 2012 -09
401- 1886 -45010
2,39510
01/24/2014
FINAL PROGRESS 2012 -03
401- 1887 -45010
2,869.00
Fund 401- CAPITAL IMPROVEMENT ROGR Total
5,264.10
01/24/2014
MOTORCYCLE R&M
501 -0000 -60679
107.44
Fund 501- EQUIPMENT REPLACEMENT Total:
107,44
01/24/2014
CIS CONSULTING SVC
502 -0000 -80100
408.00
01/24/2014
PROFESSIONAL SVC
502- 0000 -80100
1,350.00
01/24/2014
DEFRAG MAINT AGREEMENT
502- 0000 -60300
655.00
Fund 502 - INFORMATION TECHNOLOGY Total:
2,41100
01/24/2014
GCSAA GOLF CONFERENCE
601 -0000 -60320
875.00
Fund 601-
SILVER ROCK RESORT Total:
875.00
Grand Total: 1,158,546.50
-- - -- — — — — _ Page 3 of 5
29
lmzlR�
Account Number
101-0000-20947
101-0000-20955
101-0000-41600
101-0000-42130
101-0000-42200
101-0000-42434
101-0000-42600
101-1001-60320
101-1004-60104
101-1004-60126
101-1006-60351
101-1006-60410
101-1007-60402
101-1007-60403
101-1007-60404
101-1007-61300
101-2001-36310
101-2001-60161
101-2001-60162
101-2001-60163
101-2001-60164
101-2001-60166
101-2001-60167
101-2001-60169
101-2001-60170
101-2001-60171
101-2001-60172
101-2001-60175
101-2001-60420
101-2001-61300
101-2002-61100
101-2002-61200
101-3001-60184
101-3001-60524
101-3002-60107
101-3002-60115
101-3002-60420
101-3002-60691
101-3002-60692
101-3003-60107
101-3003-60122
101-3003-60420
101-3004-60112
101-3004-60116
101-3004-60691
101-3004-61200
101-3005-60108
1/28/2014 5:07:04 PM
Expense Amount
1,147,813.70
2,073.26
5,26410
107.44
2,413.00
875.00
1,158,546.50
Expense Amount
497.13
3,956.56
21.00
2S&SO
60,00
200.00
7,68250
74.36
144,00
1,088.75
195.00
697,81
11430
104.68
226.80
327,00
350.00
598,32535
35,639.90
138,329.33
39,870,03
9,958.40
9,958.40
64,632.66
28,176,75
16,473.60
36,843,08
5,657.59
883.40
52.90
166.61
923,23
488,75
1,950.00
2,477.17
64.97
233.54
72435
227.45
3,526,80
20,00
38.01
560.00
200.00
354.83
170.05
27,907.00
Packet: APP 00076 - shm 1/24/14
me]
rV1T,7M0=
Project Account Key
**None**
1886Const
1887Const
1/28/2014 5:07:04 PM
zmz���
Expense Amount
308.00
169.15
1,245.00
2,813.72
3,314.67
81.43
5.19
491.23
43,750.00
425.00
94,27
132.87
850.00
140.00
565.95
5,814.18
42.54
74&00
297.11
530
31.65
513.05
9,041.70
15135
12,200.00
23,750.00
126.00
66.00
478.59
662.47
5332
32.00
654.88
2,395.10
2,869.00
107.44
655.00
1,75&00
875.00
1,158,546.50
Expense Amount
1,153,282.40
2,395.10
2,869.00
1,158,546.50
Packet: APPKT00076 - shm 1/24/14
191
Account Summary
Account Number
Account Name
101-3005-60113
Landscape Improvement
101-3005-60554
LQ Park Building
101-3005-60557
Tree Maintenance
101-3005-61106
Utilities - Electric - Sport
101-3005-61109
Utilities - Electric - Com
101-3005-61110
Utilities - Electric - Adam
101-3005-61114
Utilities - Electric - Deser
101-3005-61207
Utilities - Water -Pionee
101-3006-60105
Museum Consultant
101-3006-60108
Technical
101-3006-60123
Security & Alarm
101-3006-61200
Water- Inside
101-3007-60461
Economic Development/
101-3008-60665
MaInt.-Other Equipment
101-3008-60668
Fountains
101-3008-60682
Uninterrupted Power(U
101-3008-61200
Utilities -Water
101-6001-60125
Temporary Agency Servi
101-6001-60400
Office Supplies
101-6003-50224
Life Insurance
101-6003-50225
Long Term Disability
101-6004-31190
Admin Citation Services
101-6004-51071
Answering Service
101-6005-61304
Mobile/Cell Phones
101-7004-60189
Technical
101-7006-60146
PM 10 SilverRock
218-0000-30150
Janitorial Service
218-0000-30300
Alarm Service
218-0000-40150
Electricity
218-0000-60400
Office Supplies
218-0000-60665
Maint.-Other Equipment
218-0000-61200
Utilities - Water
218-0000-61300
Utilities- Telephone
401-1886-45010
Construction
401-1887-45010
Construction
501-0000-60679
Motorcycle Repair & Me
502-0000-60300
Maintenance Agreemen
502-0000-80100
Machinery & Equipment
601-0000-60320
Travel &Training
Grand Total:
Project Account Key
**None**
1886Const
1887Const
1/28/2014 5:07:04 PM
zmz���
Expense Amount
308.00
169.15
1,245.00
2,813.72
3,314.67
81.43
5.19
491.23
43,750.00
425.00
94,27
132.87
850.00
140.00
565.95
5,814.18
42.54
74&00
297.11
530
31.65
513.05
9,041.70
15135
12,200.00
23,750.00
126.00
66.00
478.59
662.47
5332
32.00
654.88
2,395.10
2,869.00
107.44
655.00
1,75&00
875.00
1,158,546.50
Expense Amount
1,153,282.40
2,395.10
2,869.00
1,158,546.50
Packet: APPKT00076 - shm 1/24/14
191
Vendor Number
Vendor Name
06773
POSTAL ANNEX
Payment Type
Payment Number
Check
101677
Payable Number:
Description
NOV136 -R
MAILBOX 136 OV'13- NOV'14
1/14/2014 12:39:51 P
Payment Reversal Register
yFF ICI.
Total Vendor Amount
- 180.00
Original Payment Date Reversal Date Payment Amount
12/13/2013 12/13/2013 - 180.00
Payable Date Due Date Payable Amount
11/06/2013 12/13/2013 180.00
Total Vendor Amount
- 225.00
Original Payment Date Reversal Date Payment mount
12/13/2013 12/13/2013 - 225.00
Payable Date Due Date Payable Amount
11/25/2013 12/13/2013 225.00
— — -- — -- — m -- Page 1 of 2
32
Payment Reversal Register
Bank Code
APBNK
Report Total:
1/14/2014 12:39:51 PM
Canceled Payables Payables Left To Pay Again
-405.00 0.00
Krim M11
Aff
Bank Code Summary
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CITY MEETING DATE: February 4, 2014
ITEM TITLE: ADOPT RESOLUTION TO EXTEND TIME TO
COMPLETE ON -SITE IMPROVEMENTS FOR TRACT MAP
NO. 31627, RESIDENCE CLUB AT PGA WEST
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 2
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Adopt a resolution to extend the time for completion of the on -site improvements as
specified in the approved Subdivision Improvement Agreement for Tract Map No.
31627, Residence Club at PGA West.
EXECUTIVE SUMMARY:
• A tentative map was approved in 2004, for the Residence Club at PGA West,
located at the entrance to PGA West just south and east of the intersection of
PGA West Boulevard and Avenue 54 (Attachment 1).
• The developer, Nadador, LLC, has constructed all on -site and off -site
improvements with the exception of final on -site paving and survey monuments.
• The developer has requested City Council approval of a time extension of the
Subdivision Improvement Agreement to October 1, 2014 in order to complete
the required on -site improvements.
FISCAL IMPACT:
None. Bonds of sufficient value are currently in place to secure the incomplete
improvements.
BACKGROUND /ANALYSIS:
On April 15, 2004, the City approved Tentative Map No. 31627. Since then, all but
the final lift of pavement for the interior streets and the survey monuments have been
constructed. In a letter dated December 19, 2013 (Attachment 2), the developer
requests a time extension due to the slowdown in sales. Staff received no resident
requests regarding these on -site improvements.
38
ALTERNATIVES:
Since the developer has agreed to finish the remaining items by September 2014 and
no residents have asked for these improvements sooner, staff does not recommend an
alternative to the recommended action.
Report prepared by: Edward J. Wimmer, P.E., Principal Engineer
Report approved for submission by: Timothy R. Jonasson, P.E.
Public Works Director /City Engineer
Attachments: 1. Vicinity Map
2. Letter from Nadador, LLC
Kx�
RESOLUTION NO. 2014 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION
OF TIME FOR THE COMPLETION OF THE ON -SITE
IMPROVEMENTS AS SPECIFIED IN THE SUBDIVISION
IMPROVEMENT AGREEMENT UNTIL SEPTEMBER 16,
2014 FOR TRACT MAP NO. 31627, RESIDENCE CLUB
AT PGA WEST
WHEREAS, the City Council approved the Subdivision Improvement
Agreement (SIA) for Tract Map No. 31627, Residence Club at PGA West on April
15, 2004; and
WHEREAS, Section 6. Completion of Improvements, of the approved SIA
requires that the developer begin construction of the improvements within ninety
days and complete the construction within twelve months after the approval of the
Agreement; and
WHEREAS, failure by the developer to complete construction of the
improvements by October 1, 2014 shall constitute cause for the City, in its sole
discretion and when it deems necessary, to declare the Subdivider in default of the
approved agreement; and
WHEREAS, the developer has committed to completing the final lift of paving
for the interior street and complete the survey monumentation; and
WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the
City Council's sole and absolute discretion, an extension of time for completion of
the improvements with additions or revisions to the terms and conditions of the
Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta, California, as follows:
SECTION 1 . The time for the completion of the off -site and on -site improvements
as required by the approved SIA is extended to October 1, 2014.
SECTION 2. The time extension for completing the improvements shall expire
when City offices close for regular business on October 1, 2014 if the installation
of the improvements has not been completed.
IN
Resolution No. 2014 -
Tract Map No. 31627, The Residence Club at PGA West
Adopted: February 4, 2014
Page 2
SECTION 3. The provided security amount as required in the approved SIA is
satisfactory. No additional securities are required.
SECTION 4. All other terms, responsibilities and conditions as listed in the
approved SIA shall remain in full force and effect.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 4t" day of February 2014, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
«i
ATTACHMENT 1
TM 31627 RESIDENCE CLUB AT PGA WEST
c-
rn
n
0
z
SATE
n �
m �
r �
PGA WEST
53rd
54th
WEISKOPF
58th
VICINITY
NOT TO SCALE
AVENUE
AVENUE
a
v
z
AIRPORT BLVD.
AVENUE
f5wailwL
rn
EPA
ATTACHMENT 2
NADADOR, LLC
December 19, 2013
Mr. Tim Jonasson
Public Works Director
City of La Quinta
78 -495 Calle Tampico
La Quinta, CA 92253
Re: Request for Extension Subdivision Improvement Agreement — Tract 31627
Dear Mr. Jonasson:
Please accept this letter as our request to extend the Subdivision Improvement Agreement for the
Residence Club at PGA WEST. As you are aware, our project like many others has experienced a
slowdown in sales absorption resulting in an extended completion date. Although sales at the
Residence Club continue to outpace our peer group we are not immune to the difficult market conditions
we are all experiencing.
Our previously provided estimates for the installation of project improvements were based upon
absorption rates prior to current conditions. As such, we would respectfully request that the City
consider the following adjusted dates for the completion of the items set forth in the Subdivision
Improvement Agreement.
On site
• Final paving lift — The final paving lift for the interior street in the Residence Club is
scheduled for completion in September 2014.
• Survey Monumentation — Installation of the survey monuments is scheduled immediately
upon completion of the final paving lift.
We appreciate your consideration of our request. We are very proud of our project and look forward to
our continued relationship with the City as we work through to the successful completion of the project.
Regards,
16kI 7_ �7 7: i1iCt
Zf Christine Kiener
Project Director
54 -500 W. RESIDENCE CLUB DRIVE, LA QUINTA, CA 92253 — 760.771.2070
43
CITY MEETING DATE: February 4, 2014
ITEM TITLE: ADOPT RESOLUTION TO EXTEND TIME TO
COMPLETE OFF -SITE AND ON -SITE IMPROVEMENTS
FOR AMENDED TRACT MAP NOS. 31732 AND 31733,
PALIZADA
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 3
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Adopt a resolution to extend the time for completion of the off -site and on -site
improvements as specified in the approved Subdivision Improvement Agreements for
Amended Tract Map Nos. 31 732 and 31733, Palizada.
EXECUTIVE SUMMARY:
• Palizada is located near the intersection of Avenue 60 and Monroe Street
(Attachment 1). Since the amended map approval in 2006, no development
has occurred beyond rough grading of the site.
• The developer, KB Home Coastal, Inc., has requested City Council approval of a
time extension of the Subdivision Improvement Agreements (SIAs) to allow
more time to complete the new proposed tentative map.
• The developer proposes to replace these existing SIAs with new SIAs for the
improvements associated with the new map.
FISCAL IMPACT:
None. Bonds of sufficient value are currently in place to secure these improvements,
which include off -site and on -site street improvements and on -site grading as well as
storm drain, sidewalk, perimeter wall, dry utilities, water, and sewer improvements.
BACKGROUND /ANALYSIS:
On April 15, 2004, City Council approved Amended Tentative Map Nos. 31 732 and
31733. No development has occurred other than rough grading of the entire site.
44
In a letter received on December 2, 2013 (Attachment 2), the developer requests a
time extension in order to complete processing of a new tentative map. The developer
is reconfiguring the site plan to increase the number of residential lots by reducing the
lot sizes and adding a four -acre amenity lot. Amenities will include: a clubhouse,
putting green, swimming pools, tennis and bocce ball courts, community garden areas,
and a dog park.
The developer feels this will provide a better layout for an active adult lifestyle
community to meet shifting market conditions. Once the new tentative map is
approved, the developer will process new SIAs and securities for the new project so
the existing securities can be released. Staff received no requests regarding these
improvements, and these improvements are not needed until this property is developed
ALTERNATIVES:
Since the developer is moving forward with a new tentative map application that is
nearing the public hearing stage, staff does not recommend an alternative to the
recommended action.
Report prepared by: Edward J. Wimmer, P.E., Principal Engineer
Report approved for submission by: Timothy R. Jonasson, P.E.
Public Works Director /City Engineer
Attachments: 1. Vicinity Map
2. Letter from KB Home Coastal, Inc.
«7
RESOLUTION NO. 2014 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION
OF TIME FOR THE COMPLETION OF THE OFF -SITE AND
ON -SITE IMPROVEMENTS AS SPECIFIED IN THE
APPROVED AMENDED SUBDIVISION IMPROVEMENT
AGREEMENTS UNTIL FEBRUARY 4, 2015 FOR
AMENDED TRACT MAP NOS. 31732 AND 31733,
PALIZADA
WHEREAS, the City Council approved the Off -site and On -site Amended
Subdivision Improvement Agreements (SIAs) for Amended Tract Map Nos. 31732
and 31733, Palizada on April 7, 2006; and
WHEREAS, Section 6. Completion of Improvements, of the approved SIA
requires that the developer begin construction of the improvements within ninety
days and complete the construction within twelve months after the approval of the
Agreement; and
WHEREAS, failure by the developer to complete construction of the
improvements by May 15, 2013, shall constitute cause for the City, in its sole
discretion and when it deems necessary, to declare the Subdivider in default of the
approved agreement; and
WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the
City Council's sole and absolute discretion, an extension of time for completion of
the improvements with additions or revisions to the terms and conditions of the
Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta, California, as follows:
SECTION 1 . The time for the completion of the off -site and on -site improvements
as required by the approved SIA is extended to February 4, 2015.
SECTION 2. The time extension for completing the improvements shall expire
when City offices close for regular business on February 4, 2015 if the installation
of the off- and on -site improvements has not been completed.
SECTION 3. The provided security amount as required in the approved SIA is
satisfactory. No additional securities are required.
Cfi
Resolution No. 2014 -
Tract Map No. 31732 and 31733, Palizada
Adopted: February 4, 2014
Page 2
SECTION 4. All other terms, responsibilities and conditions as listed in the
approved SIA shall remain in full force and effect.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 4t" day of February 2014, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
111511
ATTACHMENT 1
AMENDED TM 31732 & 31733 PALIZADA
PROJ I
AMEN
31732
VICINITY MAP
NOT TO SCALE
48
ATTACHMENT 2
City of La Quinta
Public Works Dept.
zslm�
As a result of providing an alternative site layout geared toward an active adult lifestyle
community to meet shifting market conditions, KB Home Coastal, Inc. has proposed to the City of La
Quinta a re-subdivision of two existing recorded tract maps, Amended Tract Maps No. 31732 and No.
31733, into one overall map, Tentative Tract Map No. 36305
The new proposed subdivision Tentative Tract Map is nearing staff approval to be scheduled for
a Planning Commission hearing. It is proposed that once the new subdivision improvement agreements
and related bonds can be prepared and submitted to the City, based on the Tentative Tract Map 36305,
these will replace those related to the original Amended Tracts 31732 and 31733 agreements and
bonds.
For the above stated reasons we ask that the Subdivision Improvement Agreements for the
Amended Tracts 31732 and 31733 be extended for an additional two years until October, 2015.
SincAqely yours,
Michael H. Freeman, Jr.
K13 Home Coastal, Inc.
PUBLIC
--L�WORKS
KB HOME SOUTHERN CALIFORNIA I COASTAL 36310 INLAND VALLEY DRIVE WILDOMAR, CA 92595
TEL 951 691 5300 FAX 951 600 0136 KBHOME.COM
114
CITY MEETING DATE: February 4, 2014
ITEM TITLE: RECEIVE AND FILE THE SINGLE AUDIT
REPORT ON FEDERAL ASSISTANCE PROGRAMS FOR
THE PERIOD ENDED JUNE 30, 2013
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 4
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Receive and file.
EXECUTIVE SUMMARY:
• Organizations that expend $500,000 or more per year in Federal assistance
funds are required to conduct an audit pursuant to the U.S. Office of
Management and Budget (OMB).
• This audit, commonly referred to as the "single audit," entails a
comprehensive examination of the City's expenditures of Federal assistance
funds.
• Once completed, the single audit is filed with the Federal clearinghouse.
FISCAL IMPACT:
None.
BACKGROUND /ANALYSIS:
Agencies that expend federal funds in excess of $500,000 are required to have an
audit performed in accordance with OMB, which provides an independent review of
the management and use of Federal funds received by the City. Since the City
expended $3,294,874 in Federal funds in Fiscal Year 2012 -13, it is required to
have a single audit completed.
6'117
The City's contract with its independent auditors, Lance, Soll & Lunghard, LLP,
provides for them to perform the single audit. The single audit has been completed
and is attached (Attachment 1).
Similar to the City's annual audit and Comprehensive Annual Financial Report, the
single audit provides detailed financial information, along with a report on internal
controls. Deficiencies in internal controls are presented in one of two categories:
• Material weakness — defined as a deficiency, or combination of deficiencies,
in internal control such that there is a reasonable possibility that a material
misstatement of the City's financial statements will not be prevented, or
detected and corrected on a timely basis.
• Significant deficiency — defined as a deficiency, or combination of
deficiencies, in internal control that is less severe than a material weakness,
yet important enough to merit attention by those charged with governance.
The City's single audit noted that no matters involving the internal control structure
and operation of the City were considered to be a material weakness. However,
the audit identified an instance considered to be a significant deficiency in internal
control. Specifically, the deficiency noted was that grants had not been completely
reconciled to the general ledger at the end of the fiscal year. Additionally, during
the audit of the Schedule of Expenditures of Federal Awards, it was noted that
federal grants had not been included on the Schedule of Expenditures. These
findings were also noted in the City's annual audit, and have been addressed with
the implementation of procedures to ensure that all grants are accounted for
appropriately and that grant expenditures and revenues are reconciled to the
general ledger prior to the close of each fiscal year.
ALTERNATIVES:
There are no alternatives to the recommended action; federal regulations require
this audit be received and filed by the City.
Report prepared by: Patrick Griffin, Interim Finance Director
Report approved for submission by: Frank J. Spevacek, City Manager
Attachment: 1 . Single Audit Report on Federal Awards Year Ended June
30, 2013
61
ATTACHMENT 1
6%
Page
Number
...............
-.7
53
W David E. Hale, CPA, CFP ` Bryan S. Gruber, CPA
! s Donald G. Slater, CPA ` Deborah A. Harper, CPA
LSE Richard K. Kikuchi, CPA < Gary A. Cates, CPA
® Susan F. Matz, CPA ® Michael D. Mangold, CPA
City of La Quinta, California
i • ` 1 • F
In planning and performing our audit of the financial statements, we considered the City's internal control
*,ver financial reporting (internal control) to determine the audit procedures that are appropriate in th's
circumstances for the purpose of expressing our opinions on the financial statements, but not for the
purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do
not express opinion on the effectiveness of
i - •. #........ ## # 1. • . • . ## - •
Lance, Soil & Lunghard, LLP 203 North Brea Boulevard ° Suite 203 , Brea, CA 92521 ° TEL 714.672.0022 • Fax 714.672.0331 www.lslcpas.com
Orange County Temecula Valley Silicon Valley Los Angeles County 54
:� IpIu
* 4
LSL 0,
CERIM10 PUBLIC ACCOUNTANTS
MALP_ 7 Z Op"
VILMUre. peeLer & boucher
UMT
City
• La Quinta, Ca6fornia
the determination • financial statement amounts. However, providing an opinion on compliance with
those provisions was not an objective of our audit, and accordingly, we do not express such an opinion.
The results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing Standards.
The City's response to the finding identified in our audit is described in the accompanying schedule of
findings and questioned costs. The City's response was not subjected to the auditing procedures applied
in the audit of the financial statements and, accordingly, we express no opinion on
FaMMOMMITIMMI �=
The purpose • this report is solely to describe the scope • our testing • internal control and complianct;
and the results of that testing, and not to provide an opinion on the effectiveness of the entity's interna'
control or on compliance. This report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the entity's internal control and compliance.
Accordingly, this communication is not suitable for any other purpose.
. - i . 0
WRIMMIlIffir-I
55
2
Lance, Soil IS Lunghard, LLP 203 North Brea Boulevard - Suite 203 - Brea, CA 92821 - TEL 714.672.0022 • Fax 714.672.0331 www.islepas.com
Orange County Temecula Valley Silicon Valley Los Angeles County 56
David E. Hale, CPA, CfP
a Bryan S. Gruber, CPA
LSL
Donald G. Slater, CPA
Deborah A. Harper, CPA
Richard A. Kikuchi, CPA
^ Gary A. Cates, CPA
Susan F. Matz, CPA
Michael D. Mangold, CPA
Shelly K. Jackley, CPA
David S. Myers, CPA
CERTIFIED PUBLIC ACCOUNTANTS
CFA Md.1.11 W L.L, CPAS
viLmure. peeLer & boucher
Lance, Soil IS Lunghard, LLP 203 North Brea Boulevard - Suite 203 - Brea, CA 92821 - TEL 714.672.0022 • Fax 714.672.0331 www.islepas.com
Orange County Temecula Valley Silicon Valley Los Angeles County 56
57
4
s ll o
l00* 00
CERTIFIED PUILIC ACCOUNTANTS
so A -__ - -
,Lmure, Peftef & boucher
To the Honorable Mayor and Members of the City Council
City of La Quinta, California
The purpose of this report on internal control over compliance is solely to describe the scope of our
testing of internal control over compliance and the results of that testing based on the requirements of
OMB Circular A-1 33. Accordingly, this communication is not suitable for any other purpose.
58
ISIVIIII I I IM IMOM W-MA".4:40 I All
Federal Pass-Through
CFDA Grantor's
Federal GrantonlPa ss-Th rough Grantor/Program Title Number Number _ Expenditures
kriM 0 x .. - 6 .
Total Federal Expenditures
IMMMUM
MMMM�,
15.904 06-11-31911 10,000
4A nAn
16.803 2012 9,637
A C15.7
20.205 RSTPLE-5433(008) 2,696,744
20.600 SC 13208 58,708
20.608 AL1387 7,630
2,763,082
97.042 FY12-EMPG 7,500
97.067 FY12 -SG P 1,507
9,007
$ 3,291,874
.Note a: Refer to Note 1 to the schedule of expenditures of federal awards for a description •
significant accounting policies used in preparing this schedule.
Note b: There was no federal awards expended in the form of noncash assistance and insurance in effect
during the year.
Note c: There were no federal awards provided to subreciplents.
59
6
FOR THE YEAR ENDED JUNE 30,2013
'4ote 1: Summary of Significant Accounting Policies Applicable to the Schedule of Expenditures of
Federal Awards
all ff 61 M. Me
I WIN piiwiihli&l
incurred under the federal program.
11-111
Noncompliance material to financial
statements noted? yes X no
Federal Awards
Internal control over major programs:
• Significant deficiencies identified? yes X no
* Material weaknesses identified? - yes X none reported
Type of auditors' report issued on compliance for major programs: Unqualified Opinion
Identification of major programs:
CFDA Numbers)
10.427
20.205
WiFiT, =-* •' . es 11 0
A -
Rural Rental ssistance'Payments •
_ nr • ;7
Dollar threshold used to distinguish
between type A and type B program $300,000
Auditee qualified as low-risk auditee?
0
- yes X no
1.11
SCHEDULE • FINDINGS AND QUESTIONED COSTS
FOR THE FISCAL YEAR ENDED JUNE 30,2013
1545# M�
re Am 1=6 I
Wr
the general ledger at the end of the fiscal year resulting in audit adjusting entries to accrue receivables for
expenditures incurred and eligible for reimbursement. Additionally, during our audit procedures of the
Schedule of Expenditures of Federal Awards, we noted that federal grants had not been included on this
schedule. We recommend that grant activities be reconciled shortly after fiscal year end to record any
Expenditures.
I-PA
CITY OF LA QUINTA
FOR THE FISCAL YEAR ENDED JUNE 30, 2012
40,17MMM
no IWI
63
10
CITY MEETING DATE: February 4, 2014
ITEMTITLE: APPROVE ADMINISTERING AGENCY/
STATE MASTER AGREEMENT BETWEEN CITY
AND DEPARTMENT OF TRANSPORTATION FOR
STATE - FUNDED PROJECTS
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 5
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION: Approve an Administering Agency /State Master Agreement, between the City and
Department of Transportation, for State - funded projects and authorize the City
Manager to execute the agreement.
EXECUTIVE SUMMARY:
• The California Transportation Commission (CTC) makes certain State funds
available for local transportation related projects.
• When a California municipality applies for and is awarded these funds, a
master agreement is required. The agreement is between the municipality
and the State, acting through its Department of Transportation ( Caltrans).
• The City was awarded State funds, in the amount of $283,000, for the
Highway 111 at Washington Street Improvements. Therefore, the attached
Administering Agency /State Master Agreement (Attachment 1) is needed
and establishes the overall funding parameters for use of State funds.
FISCAL IMPACT:
Without a master agreement, the City cannot be reimbursed for the Highway 111
at Washington Street Improvements in the amount of $283,000. Additionally, the
City would not be eligible to receive State funding for any of its future projects.
BACKGROUND /ANALYSIS:
From time to time, the City applies for State funding for local transportation related
projects such as the Highway 111 at Washington Street Improvements. This
funding is made available by the CTC and administered through Caltrans. In order
64
to be eligible for these State funds, the City is required to enter into a Master
Agreement Administering Agency /State Agreement for State Funded Projects.
In addition, all future projects funded with State funds will require a supplemental
agreement, which is referred to as a "Program Supplement Agreement" (this is the
project- specific funding agreement). The program supplement agreement for the
Highway 111 at Washington Street Improvements project was approved in
December 2013.
Upon approval of this State Master Agreement, the City Clerk is required to submit
a Certified Minute Order, which clearly states the agreement has been approved
and the appropriate official has been authorized to execute it.
ALTERNATIVES:
This action will allow the City to obtain State funding for the Highway 111 at
Washington Street Improvements project as well as a variety of future
transportation related projects; therefore, staff does not recommend an alternative
to the recommended action.
Report prepared by: Bryan McKinney, Principal Engineer
Report approved for submission by: Timothy R. Jonasson, P.E.
Public Works Director /City Engineer
Attachment: 1 . State Master Agreement
::�11
Mr. Tim Jonasson
Public Works Director/City Engineer
City of La Quints
P.O.Box 1504
La Quinta, CA 92253
493MMUN-TeW.-NOV11101 N. -�
4
-logo
of - 0 111214110! M in low" AM=11�111111:16
AUTHORIZING RESOLUTION THAT CLEARLY IDENTIFIES THE PROJECT ARD 115F ()FFI(-,IAI A.918nF317Fn IR
EXECUTE THE AGREEMENT. A fully executed copy of the agreement will be returned to you upon ratification by
Caltrans.
Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully
executed.
c: OLP AE Project Files
(08) DLAE - Sean Yeung (Acting)
11.1-11
[sal
MASTER AGREEMENT
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------------------------------------
District Administering Agency
This AGREEMENT, is entered into effective this day of F 20 , by and
between the City of La Quinta, hereinafter referred to as "ADMINISTERING AGENCY," and the
State of California, acting by and through its Department of Transportation (Caltrans), hereinafter
referred to as "STATE", and together referred to as "PARTIES" • individually as a "PARTY."
FOU *Q UTAV 11103
1. WHEREAS, the Legislature of the State of California has enacted legislation • which certain
State funds are made available for use on local transportation related projects of public entities
qualified to act as recipients of these state funds; and
1111 Jill
11111 Milli illillipil 111111 111 11111 11111
F3 9 0 Mrs. I FQ-
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Pagel of 16 68
ARTICLE I - PROJECT ADMINISTRATIOK
1. This AGREEMENT shall have no force or effect with respect to any program project unless and
until a project-specific Program Supplement to this AGREEMENT for state funded projects,
hereinafter referred to as "PROGRAM SUPPLEMENT", has been fully executed • both STATE
and ADMINISTERING AGENCY.
Ff. The State approved project-specific allocation letter designate the party responsible fw
implementing PROJECT, type • work and location of PROJECT.
7. Projects allocated with STATE FUNDS from the STIP will be administered in accordance with
the current CTC STIP Guidelines, as adopted • amended and in accordance with Chapter 23 of
the Local Assistance Program Guidelines (LAPG) published by STATE.
8. Projects allocated with STATE FUNDS not programmed in the STIP will be administered in
accordance with the applicable chapter of the LAPG and/or any other instructions published by
ST,&TE.
IS. ADMINISTERING AGENCY's eligible costs for preliminary engineering work includes all
�reliminary work directly related to PROJECT up to contract award for construction, including, but
not limited to, environmental studies and permits (E&P), preliminary surveys and reports,
laboratory work, soil investigations, the preparation of plans, specifications and estimates (PS&E),
..dvertising for bids, awarding of a contract and project development contract administration.
Page 2 of 16 69
10. ADMINISTERING AGENCY's eligible costs for construction engineering includes actual
inspection and supervision of PROJECT construction work; construction staking; laboratory and
field testing; and the preparation and processing of field reports, records, estimates, final reports,
and allowable expenses of employees/consultants engaged in such activities.
12, ADMINISTERING AGENCY shall not proceed with final design of PROJECT until final
environmental approval of PROJECT. Final design entails the design work necessary to complete
the PS&E and other work necessary for a construction contract but not required earlier for
environmental clearance of that PROJECT.
15. When PROJECT is not on the State Highway System (SHS) but includes work to be
performed by a railroad, the contract for such work shall be prepared by ADMINISTERING
AGENCY or by STATE, as the PARTIES may hereafter agree. In either event, ADMINISTERING
AGENCY shall enter into an agreement with the railroad providing for future maintenance of
protective devices or other facilities installed under the contract.
17. ADMINISTERING AGENCY shall provide or arrange for adequate supervision and inspection
of each PROJECT. While consultants may perform supervision and inspection work for
PROJECT with a fully qualified and licensed engineer, ADMINISTERING AGENCY shall provide a
full-time employee to be in responsible charge of each PROJECT.
Page 3 of 16 70
18. Unless otherwise provided in the PROGRAM SUPPLEMENT, ADMINISTERING AGENCY
shall advertise, award, and administer the PROJECT construction contract or contracts,
19. The cost of maintenance, security, or protection performed by ADMINISTERING AGENCY or
contractor forces during any temporary suspension of PROJECT or at any other time may not be
charged to the PROJECT.
21. ADMINISTERING AGENCY shall submit the final report documents that collectively constitute
a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failum;
by ADMINISTERING AGENCY to submit a "Report of Expenditures" within 180 days of project
completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in
accordance Chapters 17 and 19 of the Local Assistance Procedures Manual.
22. ADMINISTERING AGENCY shall comply with the Americans with Disabilities Act (ADA) of
1990 that prohibits discrimination on the basis of disability and all applicable regulations and
guidelines issued pursuant to the ADA.
Page 4 of 16 71
1. No contract for the construction of a STATE FUNDED PROJECT shall be awarded until all
necessary rights of way have been secured. Prior to the advertising for construction of PROJECT,
ADMINISTERING AGENCY shall certify and, upon request, shall furnish STATE with evidence
that all necessary rights-of-way are available for construction purposes or will be available by the
time of award of the construction contract.
I in W00610 ROATINFA 16,101 U Ulm
(a) Expenditures to purchase all real property required for PROJECT free and clear of liens,
conflicting easements, obstructions and encumbrances, after crediting PROJECT with the fair
market value of any excess property retained and not disposed of by ADMINISTERING AGENCY.
(b) The cost • furnishing of right-of-way as provided for herein includes, in addition to real
property required for the PROJECT, title free and clear of obstructions and encumbrances
affecting PROJECT and the payment, as required by applicable law, of damages to owners of
remainder real property not actually taken but injuriously affected by PROJECT.
(c) The cost of relocation payments and services provided to owners and occupants pursuant tf
Government Code sections 7260-7277 when PROJECT displaces an individual, family, business,
farm operation or nonprofit organization.
(d) The cost • demolition and/or the sale • all improvements • the right-of-way after credit is
recorded for sale proceeds used to offset PROJECT costs.
(f) The cost of all necessary hazardous material and hazardous waste treatment, encapsulation or
removal and protective storage for which ADMINISTERING AGENCY accepts responsibility and
where the actual generator cannot be identified and recovery made.
Page 5 of 16 72
Page 6 of 1
73
y r y r r
1. All contractual obligations of STATE are subject to the appropriation of resources by t
Legislature and the allocation of resources by
2. STATE'S financial i - of t occur only !# n the execution of
AGREEMENT, the execution of each project-specific PROGRAM SUPPLEMENT and/or STATE's
approved -
3. ADMINISTERING AGENCY may submit signed duplicate invoices in arrears for reimbursement
of allowable PROJECT costs on a monthly or quarterly progress basis once the project-specific
PROGRAM SUPPLEMENT has been executed by STATE.
6. Invoices must have at least one copy of supporting backup documentation for allowable costs
incurred and claimed for reimbursement by ADMINISTERING AGENCY. Acceptable backup
documentation ! but # 'i to, agency's progress •. yment ti the contractors,
copies of ! checks showing - ! .! payable i vendors and contractors,
computerized of PROJECT costs.
r ` i k r t • i` -� �• • t ` •
i STATE withhold greater of either two percent total of all STATE FUNDS
submits encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY
- Final Report of • ` • for each i • - ` i PROGRAM r r
PROJECT.
10, The estimated total cost of PROJECT, the amount of STATE FUNDS obligated, and the
required matching funds may be adjusted by mutual consent of the PARTIES with an allocation
letter • finance letter. STATE FUNDING may be increased to cover PROJECT cost increases
only additional i are available i the CTC and/or t concurs -.
it tW.e form of an allocation and finance letter.
Page 7 of 16
74
11. When such additional STATE FUNDS are not available, ADMINISTERING AGENCY agrees
that any increases in PROJECT costs must be defrayed with ADMINISTERING AGENCY's own
funds.
14. STATE FUNDS allocated from the STIP are subject to the timely use of funds provisions
enacted by Senate Bill 45, approved in 1997, and subsequent STIP Guidelines and State
procedures approved by the CTC and STATE.
17. ADMINISTERING AGENCY agrees to comply with Office of Management and Budget (OMB)
Circular A-87, Cost Principles for State and Local Governments, and 49 CFR, Part 18, Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments.
Page 8 of 16 75
19. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit
that are determined by subsequent audit to be unallowable under OMB Circular A-87, 48 CFR,
Chapter 1, Part 31, 23 CFR Parts 140, 645 and 646 or 49 CFR, Part 18, are subject to repayment
by ADMINISTERING AGENCY to STATE.
20. Upon written demand by STATE, any overpayment to ADMINISTERING AGENCY of amounts
invoiced to STATE shall be returned to STATE.
23, ADMINISTERING AGENCY acknowledges that the signatory party represents the
ADMINISTERING AGENCY and further warrants that there is nothing within a Joint Powers
Agreement, by which ADMINISTERING AGENCY was created, if any exists, that would restrict of
otherwise limit STATE's ability to recover STATE FUNDS improperly spent by ADMINISTERING
AGENCY in contravention of the terms of this AGREEMENT.
Page 9 of 16 76
1. STATE reserves the right to conduct technical and financial audits of PROJECT work and
records when determined to be necessary or appropriate and ADMINISTERING AGENCY agrees,
and shall require its contractors and subcontractors to agree, to cooperate with STATE by making
all appropriate and relevant PROJECT records available for audit and copying as required by
paragraph three (3) of Article V.
all V! I a
5. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS adopting the
terms of this AGREEMENT in the schedule of projects to be examined in ADMINISTERING
AGENCY'S annual audit and in the schedule of projects to be examined under its single audit
prepared in accordance with OM B Circular A-1 33.
Page 10 of 16 77
8. To be eligible for local match credit, ADMINISTERING AGENCY must ensure that local match
funds used for a PROJECT meet the fiscal provisions requirements outlined in ARTICLE IV in the
same manner that is required of all other PROJECT expenditures.
Z a
Page 11 of 16 78
1. ADMINISTERING AGENCY agrees to use all PROJECT funds reimbursed hereunder only for
transportation purposes that are in conformance with Article XIX of the California State
Constitution and other California laws.
2. ADMINISTERING AGENCY shall conform to all applicable State and Federal statutes and
regulations, and the Local Assistance Program Guidelines and Local Assistance Procedures
Manual as published by STATE and incorporated herein, including all subsequent approved
revisions thereto applicable to PROJECT unless otherwise designated in the project-specific
executed PROJECT SUPPLEMENT.
3. This AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statutz
enacted by the State Legislature or adopted by the CTC that may affect the provisions, terms, or
funding of this AGREEMENT in any manner.
4. ADMINISTERING AGENCY and the officers and employees of ADMINISTERING AGENCY,
when engaged in the performance of this AGREEMENT, shall act in an independent capacity anif
not as officers, employees or agents of STATE.
sow 0 a W
6. ADMINISTERING AGENCY certifies that neither ADMINISTERING a CT nor its principals
are suspended or debarred at the time of the execution of this AGREEMENT, and
ADMINISTERING AGENCY agrees that it will notify STATE immediately in the event a
suspension or a debarment occurs after the execution of this AGREEMENT.
S. ADMINISTERING AGENCY shall disclose any financial, business, or other relationship with
STATE that may have an impact upon the outcome of this AGREEMENT or any individual
PROJECT encompassed within a PROGRAM SUPPLEMENT. ADMINISTERING AGENCY shall
,.-.Iso list current contractors who may have a financial interest in the outcome of a PROJECT
undertaken pursuant to this AGREEMENT.
Page 12 of 16 79
10. ADMINISTERING AGENCY hereby certifies that it does not now have nor shall it acquire a
iinancial or business interest that would conflict with the performance of any PROJECT initiat
u-tider this AGREEMENT.
12. Any dispute concerning a question of fact arising under this AGREEIRERT that is not disposed
of by agreement shall be decided by the STATE's Contract Officer, who may consider any written
or verbal evidence submitted by ADMINISTERING AGENCY. The decision of the Contract
Officer, issued in writing, shall be conclusive and binding on the PARTIES on all questions of fact
considered and determined by the Contract Officer.
13. Neither the pending of a dispute nor its consideration by the Contract Officer will excuse the
ADMINISTERING AGENCY from full and timely performance in accordance with the terms of this
AGREEMENT and each PROGRAM SUPPLEMENT.
17. No termination notice shall become effective if, within thirty (30) days after receipt of a Notice
of Termination, ADMINISTERING AGENCY either cures the default involved or, if the default is
not reasonably susceptible of cure within said thirty (30) day period the ADMINISTERING
Page 13 of 16 80
AGENCY proceeds thereafter to complete that cure in a manner and time line acceptable to
STATE.
19. In the case of inconsistency or conflicts with the terms of this AGREEMENT and that of a
project-specific PROGRAM SUPPLEMENT and/or Cooperative Agreement, the terms stated in
that PROGRAM SUPPLEMENT and/or Cooperative Agreement shall prevail over those in this
AGREEMENT.
20. Without the written consent of STATE, this AGREEMENT is not assignable by
ADMINISTERING AGENCY either in whole or in part.
21. No alteration or variation of the terms of this AGREEMENT shall be valid unless made in
writing and signed by the PARTIES, and no oral understanding or agreement not incorporated
herein shall be binding on any of the PARTIES.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT by their duly authorized
officer.
STATE OF CALIFORNIA City of La Quinta
DEPARTMENT OF TRANSPORTATION
go
Chief, Office of Project Implementation
Division • Local Assistance
79M
AMS
City of La Quinta
Representative Name & Title
kAuthorized Governing Body Representative)
MIR
Page 14 of 16 81
I- - * 0 MR -3 TOW INOW-WOM
kw�E 1101M, 1014191 all r. L"WIT9 — 09 #202
4. ADMINISTERING AGENCY will permit access to the records of employment, employment
advertisements, application forms, and other pertinent data and records by STATE, the State Fair
Employment and Housing Commission, or any other agency of the State of California designated
by STATE, for the purposes of investigation to ascertain compliance with the Fair Employment
section • this Agreement.
Mllllll` # �Ty 111MLTA*1
. . . . . . . . . . . . . . . . .
Page 15 of 1 6 82
or thereafter may become due ADMINISTERING AGENCY, ,,between the price
named in the Agreement i l cost thereo • STATE to cure ADMINISTERING
breach i i i
Page 16 of 16 83
CITY MEETING DATE: February 4, 2014
ITEM TITLE: ACCEPT HIGHWAY 111 AT
WASHINGTON STREET IMPROVEMENTS
CONSTRUCTED BY GRANITE CONSTRUCTION
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 6
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Accept the Highway 111 at Washington Street Improvements project, constructed
by Granite Construction, as 100 percent complete; authorize the City Clerk to file a
Notice of Completion with the Office of the County Recorder; and authorize staff to
release retention in the amount of $37,170 thirty -five days after the Notice of
Completion is recorded.
EXECUTIVE SUMMARY:
• The Highway 1 1 1 at Washington Street Improvements, Project No. 2011 -01 ,
entailed installation of additional turn lanes at the intersection of Highway
111 and Washington Street, including left -turn lanes north and southbound
as well as dedicated right -turn lanes at three of the four corners.
• These improvements were recommended by the City's 2010 Washington
Street at Highway 111 Transportation Systems Management /Transportation
Demand Management Corridor Study to improve the level of service of this
intersection.
• In order to complete the construction contract and allow final payment to the
contractor, staff is requesting that City Council accept the improvements.
FISCAL IMPACT:
Project Budget Total $1,059,644
Original Construction Contract ($ 730,136)
Contract Change Order No. 1 ($ 13,246)
Utilities, Plans & Other Misc. Construction Costs ($ 15,870)
84
Design, Testing, Inspection, Survey, Personnel Costs ($ 114,228)
Project Budget Amount Remaining After Construction Efforts $ 186,164
Adequate funding exists for project close out.
BACKGROUND /ANALYSIS:
The intersection of Highway 111 and Washington Street is one of the heaviest
volume intersections in the Coachella Valley. As part of the City's 2010
Washington Street at Highway 111 Transportation Systems Management/
Transportation Demand Management Corridor Study, additional turn lanes were
recommended in order to improve the level of service of the intersection through
2025. With the support of CVAG, the City carried out and recently completed
construction of these improvements.
After a competitive bid process, Granite Construction Company was awarded the
construction contract. Work began on August 26, 2013 and was completed on
November 19, 2013. Erroneous grades on the plans caused the construction and
survey costs to be higher than originally estimated, and also required the contractor
to re -pour a large portion of the curb and gutter. Change Order No. 1 identifies
these additional costs caused by design error for which staff is seeking
reimbursement from the design consultant. In addition to compensating the
contractor, Contract Change Order No. 1 extended the contract by 12 working
days.
The project was deemed substantially complete on December 6, 2013. Per the
project specifications, no liquidated damages or early completion incentives are
recommended.
The project's construction is now 100 percent
the plans and specifications. Staff therefor e
project and release of the retention 35 days
recorded.
ALTERNATIVES:
complete and in compliance with
recommends acceptance of the
after the Notice of Completion is
Since the project has been constructed and reviewed for conformance to the plans
and specifications, staff does not recommend any alternatives.
Report prepared by: Bryan McKinney, Principal Engineer
Report approved for submission by: Timothy R. Jonasson, P.E.
Public Works Director /City Engineer
85
CITY MEETING DATE: February 4, 2014
ITEM TITLE: APPROVE CONTRACT CHANGE ORDER
NO. 1 FOR THE DOUG WALL CONSTRUCTION
DESIGN /BUILD CONTRACT FOR LA QUINTA
COMMUNITY HEALTH AND WELLNESS CENTER
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 7
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Approve Contract Change Order No. 1, in the amount of $182,000, to the Doug
Wall Construction Design /Build Contract for the La Quinta Community Health and
Wellness Center.
EXECUTIVE SUMMARY:
• The proposed project entails renovating and expanding the City's 10,250
square -foot Senior Center into a new 16,240 square -foot Community Health
and Wellness Center.
• As directed by City Council, the architect has removed the clerestory
element and staff has prepared Contract Change Order No. 1 for an amount
of $182,000 (Attachment 1) to add a vaulted, exposed beam ceiling to the
proposed fitness center.
• Staff believes the revised ceiling plan conforms to the City's high standards
for public buildings and recommends inclusion of this element in the project.
FISCAL IMPACT:
This project is included within the approved Fiscal Year 2013/2014 Capital
Improvement Program and is programmed to receive $3,595,858 from a mixture of
Community Center Developer Impact Fees and Quimby Funds. The current
Design /Build Contract is for a lump sum amount of $2,888,309. If approved, this
contract change order will increase the total contract amount to $3,070,309.
Adequate funding exists in the existing budget for this increase.
BACKGROUND /ANALYSIS:
During a study session on January 21, 2014, the City Council discussed the
proposed plan to renovate and expand the City's 10,250 square -foot Senior Center
into a 16,240 square -foot Community Health and Wellness Center. Following
some discussion, Council directed staff to remove the clerestory architectural
element above the proposed fitness area. The initial building plans that the
contractor bid identified a flat, eleven -foot high ceiling that was finished with
ceiling tile, and columns that would be located in the usable space to support the
roof structure. Upon further review, staff requested the contractor revise the roof
structure to feature a vaulted, open beam roof system that did not require support
columns in the usable space. This revision is what drives the recommended
change order.
This alternative would enhance the original ceiling and roof concept by raising the
interior ceiling approximately 17 feet above the finished floor. The ceiling would
have exposed steel and wood beams similar to the La Quinta Museum. Pendant
lighting hanging from the raised ceiling would add further interest to the expanded
open space created by the elevated ceiling. The exterior roof elevation would be
constructed at a 3/12 pitch with tile shingles to match the existing structure and
architecture.
Staff believes the open
beam ceiling will be a
worthwhile addition to the project,
and will create a better
workout
environment
for facility
users, while maintaining
the high quality of the
building's
architecture.
Further,
these improvements will
remain in place for at
least the
next quarter
century.
While the recommended
action does increase the cost,
the enhanced interior
space will enrich user
experience.
ALTERNATIVES:
Alternatives include directing staff to continue development of the original roof and
ceiling concept, which includes a suspended T -bar acoustical tile ceiling with can
lighting at approximately 11 feet above the finished floor. The exterior roof
elevation would include a tiled roof with the 3/12 pitch to match the existing
structure and architecture.
Report prepared by: Bryan McKinney, Principal Engineer
Report approved for submission by: Timothy R. Jonasson, P.E.
Public Works Director /City Engineer
Attachment: 1 . Contract Change Order No. 1
87
ATTACHMENT 1
LA QUINTA COMMUNITY HEALTH AND WELLNESS CENTER
CONSULTANT: Doug Wall Construction
Attention: Doug Wall, President
78 -450 Avenue 41
Bermuda Dunes, CA 92203
CONTRACT CHANGE ORDER NO. 1
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make
the herein described changes or do the following described work not included in the base
Design -Build Contract. Unless otherwise stated all work shall conform to the terms, general
conditions, and special provisions of the Contract.
DESCRIPTION OF CHANGE
This contract change order directs Doug Wall Construction to proceed with the "vaulted
open beam ceiling" alternative described in general to include a 17 foot raised interior ceiling
with exposed steel and wood beams, and pendant lighting above the fitness space within
the La Quinta Community Health and Wellness Center. The total cost of the Change Order
work will not exceed $182,000 in accordance with the fee schedule and architectural
exhibits, attached and made a part herein.
Base Contract
Contract Change Order No. 1
Revised Contract Total
The contract completion date is not affected by this contract amendment.
Submitted
By:
Approved
By:
Date:
Date:
$2,888,309.00
$182,000.00
$3,070,309.00
We, the undersigned Consultant, have given careful consideration to the change proposed
and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all
materials, perform all labor, except as may be noted above, and perform all services
necessary to complete the above specified work, and hereby accept as full payment the
amount shown above.
Accepted By:
Consultant:
Title:
Date:
88
NOFT1
PROJECT NO. 2013 -11
DESIGN -BUILD SERVICES AGREEMENT:
LA QUINTA COMMUNITY HEALTH AND WELLNESS CENTER
CONSULTANT: Doug Wall Construction
Attention: Doug Wall, President
78 -450 Avenue 41
Bermuda Dunes, CA 92203
CONTRACT CHANGE ORDER NO. 1
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make
the herein described changes or do the following described work not included in the base
Design -Build Contract. Unless otherwise stated all work shall conform to the terms, general
conditions, and special provisions of the Contract.
DESCRIPTION OF CHANGE
This contract change order directs Doug Wall Construction to proceed with the "vaulted
open beam ceiling" alternative described in general to include a 17 foot raised interior ceiling
with exposed steel and wood beams, and pendant lighting above the fitness space within
the La Quinta Community Health and Wellness Center. The total cost of the Change Order
work will not exceed $182,000 in accordance with the fee schedule and architectural
exhibits, attached and made a part herein.
Base Contract
Contract Change Order No. 1
Revised Contract Total
The contract completion date is not affected by this contract amendment.
Submitted
By:
Approved
By:
Date:
Date:
$2,888,309.00
$182,000.00
$3,070,309.00
We, the undersigned Consultant, have given careful consideration to the change proposed
and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all
materials, perform all labor, except as may be noted above, and perform all services
necessary to complete the above specified work, and hereby accept as full payment the
amount shown above.
Accepted By:
Consultant:
Title:
Date:
88
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REPORTS AND INFORMATIONAL ITEMS: 18
PLANNING COMMISSION
MINUTES
TUESDAY, NOVEMBER 26, 2013
CALL TO ORDER A regular meeting of the La Quinta Planning Commission was called to order at
7:01 p.m. by Chairperson Barrows.
PRESENT: Commissioners Blum, Wilkinson, Vice Chair Wright, and
Chairperson Barrows
ABSENT: Commissioner Weber
STAFF PRESENT: Planning Manager David Sawyer, Principal Planner Wally Nesbit,
and Secretary Monika Radeva
Chairperson Barrows led the Commission in the Pledge of Allegiance.
PUBLIC COMMENT - None
CONFIRMATION OF AGENDA - Confirmed
APPROVAL OF MINUTES
Motion — A motion was made and seconded by Commissioners Blum /Wright to
approve the Planning Commission Minutes of November 12, 2013, as submitted.
AYES: Commissioners Blum, Wilkinson, Vice Chair Wright, and Chairperson
Barrows. NOES: None. ABSENT: Commissioner Weber. ABSTAIN: None.
PUBLIC HEARINGS
1. Site Development Permit 2013 -930, as previously reviewed under
Environmental Assessment 2002 -457, submitted by Toll Brothers Inc.,
proposing the construction of 70 single family dwellings within Stone Creek
Ranch, a 29 -acre tract with 76 single - family residential lots and five existing
homes. Location: north side of Avenue 58, ± 1/2 mile west of Madison Street.
Principal Planner Wally Nesbit presented the staff report, a copy of which is on
file in the Community Development Department.
PLANNING COMMISSION MINUTES 1 NOVEMBER 26, 2013
EsIs9
Chairperson Barrows noted for the record that staff had distributed a
Memorandum to the Commission with e -mail correspondence from Ms. Janiffer
Baumann, a Stone Creek Ranch resident, La Quinta, CA.
General discussion followed regarding the one and two -story proposed plans
and their locations within the development.
Chairperson Barrows declared the PUBLIC HEARNG OPEN at 7:15 p.m.
Mr. Allen Janisch, Senior Project Manager with Toll Brothers Inc., Rancho
Mirage, CA — introduced himself, gave a brief description of the proposed
development, and answered the Commission's questions.
Public Speaker: Mrs. Janiffer Baumann, Stone Creek Ranch resident, La Quinta,
CA — introduced herself, spoke favorably of the project, but expressed concerns
regarding the five or six proposed two -story homes facing her back yard. She
requested the Commission reconsider the setbacks of the proposed homes, the
location of windows for privacy, the elevations, and possibly reducing the two -
story to single story homes to avoid the loss of privacy.
Public Speaker: Ms. Jenny Hwang, owner of Lot No. 41 within the Stone Creek
Ranch development, Henderson, CA — introduced herself, spoke favorably of the
project, and asked what conditions and approval processes she would be
subject to if she were to build out her lot.
Staff explained the established approval processes in general and encouraged
Ms. Hwang to contact the City and schedule an appointment during which staff
could address her questions and concerns in more detail and explain what would
be required for her particular property.
Mr. Janisch directed the Commission to the submitted Site Development
Booklet and the proposed two -story floor plans indicating that the two -story
component was very limited in space, consisting only of a bedroom and a
bathroom, and located to the front, over a portion of the home, therefore
substantially reducing the potential for loss of privacy to the adjacent properties.
Chairperson Barrows declared the PUBLIC HEARING CLOSED at 7:43 p.m.
Motion — A motion was made and seconded by Commissioners
Wright /Wilkinson to adopt Resolution 2013 -028 approving of Site Development
Permit 2013 -930, as submitted with staff's recommendations and amending
Condition of Approval No. 61 to read as follow:
PLANNING COMMISSION MINUTES 2 NOVEMBER 26, 2013
IMA
61. Two story units shall not be permitted on Lots 4 -18, 22, 23, 36 -38,
40, 61, 62, 64 and 68.
AYES: Commissioners Blum, Wilkinson, and Vice Chair Wright. NOES:
Chairperson Barrows. ABSENT: Commissioner Weber. ABSTAIN: None.
2. Conditional Use Permit 2013 -154 and a determination of exemption from the
California Environmental Quality Act pursuant to CEQA Guideline 15304.4(e),
submitted by Tait & Associates, Inc. proposing to allow the temporary
placement and use of five temporary metal storage containers during the 2013
Holiday season for the La Quinta Wal -Mart store. Location: The Centre at La
Quinta commercial center, south of Highway 111 between La Quinta Centre
Drive and Dune Palms Road, 79295 Highway 1 1 1 .
Principal Planner Wally Nesbit presented the staff report, a copy of which is on
file in the Community Development Department.
Chairperson Barrows declared the PUBLIC HEARNG OPEN at 8:00 p.m.
Mr. Greg Fick, Project Manager with Tait and Associates, Inc., Santa Ana, CA -
introduced himself, asked the Commission to consider amending Condition of
Approval No. 2 to allow for the temporary storage containers to be placed on
October 15 instead of the 31, as the store was expecting to receive deliveries
before October 31, 2013. He said the site was adequately lighted and there
was 24 hour security on site, further there was a locked chain link fence around
the storage containers. Mr. Fick answered the Commissions' questions.
Chairperson Barrows declared the PUBLIC HEARING CLOSED at 8:02 p.m.
Motion - A motion was made and seconded by Commissioners Wright /Blum to
adopt Resolution 2013 -029 approving Conditional Use Permit 2013 -154 as
submitted with staff's recommendations and amending Condition of Approval
No. 2 to read as follows:
2. This Conditional Use Permit allows a total of five (5) temporary metal
storage containers to be located at the southwest corner of the property
at 79295 Highway 111, to be used for the storage of holiday
merchandise for the following periods of time
• November 27, 2013 through January 15, 2014
• October 15, 2014 through January 15, 2015
Conditional Use Permit 2013 -154 shall expire on January 16, 2015.
PLANNING COMMISSION MINUTES 3 NOVEMBER 26, 2013
I.M.
AYES: Commissioners Blum, Wilkinson, Vice Chair Wright, and Chairperson
Barrows. NOES: None. ABSENT: Commissioner Weber. ABSTAIN: None.
D16]
HZZEMR•��
1 §3 1 vgg • w
1. A joint meeting between the Planning Commission and the Architectural anw
Landscaping Review Board has been tentatively scheduled for January 28, 201
at 6:00 p.m. I
There being no further business, it was moved and seconded by Commissioners
Blum/Wilkinson to adjourn this meeting at 8:06 p.m. AYES: Commissioners Blum,
Wilkinson, Vice Chair Wright, and Chairperson Barrows. NOES: None. ABSENT:
Commissioner Weber. ABSTAIN: None.
PLANNING COMMISSION MINUTES 4 NOVEMBER 26,111l
[44
REPORTS AND INFORMATIONAL ITEMS: 19
ARCHITECTURAL AND LANDSCAPING
REVIEW BOARD
MINUTES
WEDNESDAY, NOVEMBER 6, 2013
CALL TO ORDER A meeting of the La Quinta Architectural and Landscaping Review Board was called
to order at 10:04 a.m. by Planning Manager David Sawyer.
Planning Manager Sawyer led the Board into the Pledge of Allegiance.
PRESENT: Board Members Richard Gray and Ray Rooker
ABSENT: Board Member Kevin McCune
STAFF PRESENT: Planning Manager David Sawyer, Principal Planner Wally Nesbit,
and Secretary Monika Radeva
PUBLIC COMMENT - None
CONFIRMATION OF AGENDA — Confirmed
APPROVAL OF MINUTES
Motion — A motion was made and seconded by Board Members Rooker /Gray to
approve the Architectural and Landscaping Review Board Minutes of October 2,
2013, as submitted. AYES: Board Members Gray and Rooker. NOES: None.
ABSENT: Board Member McCune. ABSTAIN: None.
BUSINESS SESSION
1. Site Development Permit 2013 -930 submitted by Toll Brothers Inc. for
architectural and landscaping plans for Tract 30834 (Stone Creek Ranch).
Location: north side of Avenue 58, approximately half a mile west of
Madison Street.
Principal Planner Wally Nesbit presented the information contained in the
staff report, a copy of which is on file in the Community Development
Department.
ARCHITECTURAL AND LANDSCAPING
REVIEW BOARD MINUTES 1 NOVEMBER 6, 2013
`lli
Mr. Robert Tyler, President with KFT Design, Irvine, CA, introduced himself,
briefly described the proposed project, and answered the Board's questions.
Mr. Allen Janisch, Senior Project Manager with Toll Brothers, Rancho Mirage,
CA, introduced himself, gave an overview of the project, and answered the
Board's questions.
Motion — A motion was made and seconded by Board Members Rooker/Gray
F,ecommending approval of Site Development Permit 2013-930, as submitted
with staff's recommendations. AYES: Board Members Gray and Rooker.
NOES: None. ABSENT: Board Member McCune. ABSTAIN: None.
CORRESPONDENCE AND WRITTEN MATERIAL - None
1 0 -
10:10913 1 1 i, 6 1 1111111111111114
A joint meeting between the Planning Commission and the Architectural and
Landscaping Review Board has been scheduled for November 12, 2013, al
•:00 p.m.
There being no further business, it was moved and seconded by Board Members
Rooker/Gray to adjourn this meeting at 10:36 a.m. AYES: Board Members Gray
and Rooker. NOES: None. ABSENT: Board Member McCune. ABSTAIN: None.
ARCHITECTURAL AND LANDSCAPING
REVIEW BOARD MINUTES 2 NOVEMBER 6, 2013
WE
DEPARTMENT REPORT: 1
TO: Honorable Mayor and Members of the City Council
FROM: Edie Hylton, Community Services Director
DATE: February 4, 2014
SUBJECT: PLAYINLAQUINTA.COM WEBSITE UPDATE
On Saturday, January 18, 2014, the webserver that hosts the PlaylnLaQuinta.com
website went down unexpectedly. This 4 -hour outage affected the tourism
website and a number of other websites including the Humana Challenge. The
technical staff at Graphtek Interactive responded to the outage immediately and
oversaw the return of the webserver to its full capacity. Graphtek staff is currently
researching additional redundancy measures to address any potential future
outages. Additionally, Graphtek is exploring better ways to communicate outages
with its clients in order to alert them when situations occur.
`[NY'
f[sIc]
DEPARTMENT REPORT: 2
To: Frank Spevacek, City Manager
From: David Walton, Lieutenant
Re: Citizen's Concern
"Gem of the Desert"
Date: January 29, 2014
On Tuesday, January 21, 2014, our City Council received notice of concern from one of
our citizens living in the south cove neighborhood. The notice to City Council identified strange
conduct and statements coming from Mr. Daniel Conover, who also lived within the cove
neighborhood. Mr. Conover's behavior included surveillance of nearby residents, making
baseless accusations his neighbors were stealing from his home, and carrying a loaded assault
rifle as he took walks on the community streets at various hours of the day.
The serious concerns raised in this notification to our City Council were immediately met
by the Police Department. The La Quinta Special Enforcement Team was directed to begin
continued plain - clothes surveillance of Mr. Conover, with uniformed officers placed on high -
visibility patrols of surrounding roads. With this first priority to safeguard our citizens quickly
accomplished, a La Quinta Police Detective was assigned to investigate the merit of claims
alleged against Mr. Conover. By January 22, 2014, the intelligence gathered by our patrol
officers and Special Enforcement Team became instrumental when they learned multiple
firearms, ammunition, and ballistic body armor were in Mr. Conover's possession. We also
received credible information he created some dangerous ambush traps around entrances into
his residence. On January 23, 2014, our investigation uncovered criminal evidence that Mr.
Conover was a menace to the neighborhood and sufficient probable cause was presented to
obtain a search warrant for Mr. Conover, his home, and his vehicles. Due to the danger Mr.
Conover's actions presented to the community, the Judge endorsed nighttime service of the
search warrant by Special Weapons and Tactics (SWAT).
To avoid presenting more stress and hazard to an already dangerous situation, and to
their credit, our La Quinta Police Detective developed a rouse that drew Mr. Conover to meet
with officers at the Thermal Station. On January 24, 2014, Mr. Conover was captured without
incident at the Thermal Station and was booked into the Indio Jail on charges related to armed
criminal action and being under the influence of drugs. Mr. Conover's residence was searched
and nine firearms, approximately 5,000 rounds of ammunition, and a ballistic vest were seized.
An investigation into Mr. Conover's ability to legally possess firearms, given his prior history of
drug addiction, will continue.
f tell !
WNR
CITY MEETING DATE: February 04, 2014
ITEM TITLE: ADOPT A RESOLUTION TO APPROVE
THE CITY'S COMMUNITY DEVELOPMENT BLOCK
GRANT FUNDING PRIORITIES TO BE INCLUDED IN
THE RIVERSIDE COUNTY ECONOMIC DEVELOPMENT
AGENCY'S 2014 -2019 CONSOLIDATED PLAN
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING: 1
RECOMMENDED ACTION:
Adopt a Resolution to approve the City's Community Development Block Grant
funding priorities.
EXECUTIVE SUMMARY:
• The County of Riverside (County) is currently preparing the 2014 -2019
Consolidated Plan (Plan), as required by the United States Department of
Housing and Urban Development.
• As part of this process, the County requires cooperating cities to conduct a
Community Needs Assessment Survey (survey), and a public hearing, in an
effort to help identify Community Development Block Grant (CDBG) funding
priorities.
• The survey was distributed to various low- and moderate - income housing
developments, the La Quinta Senior Center, and the Boys and Girls Club of
the Coachella Valley, of which 33 surveys were completed.
• Survey results identified public service, housing repair /improvements, public
facility, special needs housing, and infrastructure improvement needs.
Results will be forwarded to the County following Council approval.
`llz:
FISCAL IMPACT:
There is no direct fiscal impact from the submission of the survey; however,
establishing priorities can be helpful when allocating future CDBG funding requests.
BACKGROUND /ANALYSIS:
The City has participated in the CDBG program since 1983, and is a "cooperating
city" under the County's Cooperative Agreement. This permits the City to
participate in the U.S. Department of Housing and Urban Development entitlement
programs administered through the County.
The County is currently preparing the 2014 -2019 Plan. The Plan is required by the
U.S. Department of Housing and Urban Development as a condition of receiving
federal funding and requires the City to conduct a survey to help identify
community, housing, and social needs where future CDBG funding may be of
assistance. Survey forms in English and Spanish were distributed to various
affordable housing developments, the La Quinta Senior Center, and Boys and Girls
Club of the Coachella Valley. As of January 23, 2014, 33 surveys were
completed. The survey results (Attachment 1) determine the level of interest and
priority for social services, neighborhood improvements, and community facility
improvements. The prioritized list is as follows:
1 . Public Service Needs
a. Youth Services
b. Senior Citizen Services
c. Abused /Neglected Children Services
2. Housing Repairs /Improvements
a. Handicapped Accessibility Improvements
3. Public Facilities Needs
a. Youth Centers
b. Centers for the Disabled
c. Senior Citizen Centers
4. Special Needs Housing Facilities
a. Mental Illness Housing
b. Elderly Housing
c. Veteran Housing
5. Infrastructure Improvements
a. Flood /Drainage Improvements
b. Street Improvements
c. Sewer Improvements
fNfl
This information will be provided to the County to be included in the County's
2014 -2019 Plan, submitted to HUD. The Plan serves as the County's planning
document, identifying and addressing the priorities of the County and its
cooperating cities needs for the planning period. The priorities identified by Council
will help set the framework for future decisions regarding allocation of CDBG
program funding.
ALTERNATIVES:
City Council may opt to modify the proposed needs /funding priorities list.
Report prepared by: Carla Triplett, Housing Coordinator
Report approved for submission by: Les Johnson, Community Development
Director
Attachment: 1. Community Needs Assessment Survey Results
`W-
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RESOLUTION NO. 2014 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, APPROVING THE CITY'S
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
PRIORITIES
WHEREAS, the City of La Quinta ( "City ") is a participating jurisdiction in the
Riverside County Economic Development Agency Community Development Block
Grant Program, and
WHEREAS, the City and County of Riverside ( "County ") cooperatively
administer the Community Development Block Grant ( "CDBG ") program under the
provision of the Cooperative Agreement executed between the City and County, and,
under applicable U.S. Department of Housing and Urban Development rules; and,
WHEREAS, the identified La Quinta CDBG funding priorities will be included in
the Riverside County 2014 -2019 Consolidated Plan; and,
WHEREAS, the Community Development Department published a public hearing
notice in The Desert Sun newspaper on January 24, 2014 announcing the public
hearing date; and,
WHEREAS, pursuant to said agreement, the City Council held a public hearing
on February 4, 2014 to consider CDBG funding priorities, and to consider public
comments on community needs and the use of such funds; and
WHEREAS, the CDBG funding priorities were openly discussed and considered;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta as follows:
SECTION 1 . That the City of La Quinta does hereby identify the following funding
priorities for the Riverside County 2014 -2019 Consolidated Plan:
1 . Public Service Needs
a. Youth Services
b. Senior Citizen Services
c. Abused /Neglected Children Services
"lt
Resolution No. 2014 -
Community Development Funding Priorities
Adopted: February 4, 2014
Page 2
2. Housing Repairs /Improvements
a. Handicapped Accessibility Improvements
3. Public Facilities Needs
a. Youth Centers
b. Centers for the Disabled
c. Senior Citizen Centers
4. Special Needs Housing Facilities
a. Mental Illness Housing
b. Elderly Housing
c. Veteran Housing
5. Infrastructure Improvements
a. Flood /Drainage Improvements
b. Street Improvements
c. Sewer Improvements
SECTION 2. The identified funding priorities and the Riverside County 2014 -2019
Consolidated Plan shall provide guidance and assist City Council when considering
future CDBG project and program funding.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City
Council, held on this 4t", day of February, 2014, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
"`i
Resolution No. 2014 -
Community Development Funding Priorities
Adopted: February 4, 2014
Page 2
ATTEST:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
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