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2014 02 18 CCCITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78 -495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, FEBRUARY 18, 2014 3:30 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Evans, Franklin, Henderson, Osborne, Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CLOSED SESSION 1. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J. SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND /OR DISPOSITION OF REAL PROPERTY LOCATED AT 51351 AVENIDA BERMUDAS (THE FORMER VILLAGE POLICE SUB - STATION). PROPERTY OWNER /NEGOTIATOR: MALIA MONROE RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT CITY COUNCIL AGENDA 1 FEBRUARY 18, 2014 At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA PRESENTATIONS — NONE WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES PAGE 1 . MINUTES OF FEBRUARY 4, 2014 7 CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. 1. APPROVE DEMAND REGISTER DATED FEBRUARY 18, 2014 13 2. ACCEPT ON -SITE IMPROVEMENTS ASSOCIATED WITH TRACT 27 MAP NO. 31202-4, RANCHO SANTANA 3. APPROVE SECOND REQUEST TO EXTEND COMPLIANCE 31 DEADLINE BY TWO YEARS FOR AGEDA CAMARGO 4. APPROVE PLANS, SPECIFICATIONS AND ENGINEER'S 57 ESTIMATE, ADVERTISE FOR BID THE SPORTS COMPLEX LIGHTING, REHABILITATION AND EXPANSION IMPROVEMENTS PROJECT, AND AUTHORIZE ADVANCED PURCHASE OF EQUIPMENT 5. APPROVE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE 59 AND ADVERTISE FOR BID PHASE II PUBLIC FACILITY IMPROVEMENTS TO COMPLY WITH AMERICANS WITH DISABILITIES ACT PROJECT 6. ADOPT RESOLUTION TO APPROVE THE CITY'S PARTICIPATION 63 IN THE COUNTY OF RIVERSIDE MORTGAGE CREDIT CERTIFICATE PROGRAM [RESOLUTION 2014 -0041 7. ADOPT RESOLUTION TO OBTAIN FEDERAL FINANCIAL 75 ASSISTANCE FROM DEPARTMENT OF HOMELAND SECURITY CITY COUNCIL AGENDA 2 FEBRUARY 18, 2014 PAGE SUBGRANTED THROUGH CALIFORNIA OFFICE OF EMERGENCY SERVICES [RESOLUTION 2014 -0051 BUSINESS SESSION 1. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH 79 PALMER DESIGN GROUP FOR SILVERROCK GOLF COURSE RESTORATION 2. SUPPORT CALIFORNIA SENATE BILL 69, ASSEMBLY BILL 1521, 109 OPPOSE HOUSE RESOLUTION 29 AND DIRECT STAFF TO DEVELOP LEGISLATIVE POLICY POSITIONS STUDY SESSION 1 . CLASSIFICATION SYSTEM UPDATE 111 REPORTS AND INFORMATIONAL ITEMS 1 . CVAG CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans) 4. ANIMAL CAMPUS COMMISSION (Franklin) 5. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Franklin) 6. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin) 7. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin) 8. CVAG PUBLIC SAFETY COMMITTEE (Henderson) 9. CVAG TRANSPORTATION COMMITTEE (Henderson) 10. LEAGUE OF CALIFORNIA CITIES DELEGATE (Henderson) 1 1 . RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Henderson) 12. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Osborne) 13. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne) 14. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) 15. CVAG EXECUTIVE COMMITTEE (Adolph) 16. SUNLINE TRANSIT AGENCY (Adolph) 17. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Adolph) 18. PALM SPRINGS AIRPORT COMMISSION REPORT 115 CITY COUNCIL AGENDA 3 FEBRUARY 18, 2014 PAGE 19. COMMUNITY SERVICES DECEMBER 9, 2013 DEPARTMENT REPORTS COMMISSION MINUTES DATED 1 . CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK — UPCOMING EVENTS AND CITY CALENDAR 4. FINANCE DEPARTMENT A. TREASURER'S REPORT AND REVENUE AND EXPENDITURE REPORTS — FEBRUARY 2014 B. FOLLOW UP FROM JANUARY 21, 2014 COMPREHENSIVE ANNUAL FINANCIAL REPORT PRESENTATION 5. COMMUNITY SERVICES REPORT — JANUARY 2014 6. COMMUNITY DEVELOPMENT REPORT — JANUARY 2014 7. PUBLIC WORKS DEPARTMENT A. DEPARTMENT REPORT — JANUARY 2014 B. RESPONSE TO PUBLIC COMMENT ON JANUARY 18, 2014 REGARDING POSSIBLE NORTH LA QUINTA ASSESSMENT DISTRICT C. BUDGET ACCOUNTING FOR HIGHWAY 111 AND WASHINGTON STREET IMPROVEMENTS PROJECT MAYOR'S AND COUNCIL MEMBER'S ITEMS IF TIME ALLOWS BEFORE PUBLIC HEARINGS SCHEDULED FOR 5:00 P.M., RECESS TO THE MEETING OF THE CITY AS SUCCESSOR AGENCY TO THE DISSOLVED LA QUINTA REDEVELOPMENT AGENCY, FOLLOWED BY THE LA QUINTA FINANCING AUTHORITY AND THE LA QUINTA HOUSING AUTHORITY MEETINGS RECONVENE AT 5:00 P.M. PUBLIC COMMENT 117 121 125 127 137 145 149 153 157 At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CITY COUNCIL AGENDA 4 FEBRUARY 18, 2014 PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "Request to Speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project(s). If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at, or prior to the public hearing. PAGE 1. ADOPT RESOLUTION TO VACATE A PORTION OF A PUBLIC 159 UTILITY EASEMENT LOCATED AT PGA WEST SIGNATURE PROJECT, EAST OF PGA BOULEVARD [RESOLUTION 2014 -0061 2. ADOPT RESOLUTION TO APPROVE TENTATIVE MAP 36539 -R, A 169 REVERSION TO ACREAGE TO CONSOLIDATE PARCEL MAP 29052 [RESOLUTION 2013 -0071 ADJOURNMENT The next regular meeting of the City Council will be held on March 4, 2014, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City Hall Council Chambers, 78 -495 Calle Tampico, La Quinta, CA 92253. A special joint meeting of the City Council and all City Boards and Commissions will be held February 26, 2014 at 5:30 p.m. at the La Quinta Library, 78 -275 Calle Tampico, CA 92253. DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted near the entrance to the Council Chambers at 78 -495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78 -630 Highway 1 1 1, and the La Quinta Cove Post Office at 51 -321 Avenida Bermudas, on February 14, 2014. DATED: February 14, 2014 SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL AGENDA 5 FEBRUARY 18, 2014 Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777 -7103, twenty -four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 777 -7103. A one (1) week notice is required. • If background material is to be presented to the Planning Commission during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78 -495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 6 FEBRUARY 18, 2014 CITY COUNCIL MINUTES TUESDAY, FEBRUARY 4, 2014 A regular meeting of the La Quinta City Council was called to order at 4:02 pm by Mayor Adolph. PRESENT: Councilmembers Evans, Franklin, Henderson, Osborne, Mayor Adolph ABSENT: None. CLOSED SESSION - None Mayor Adolph led the audience in the pledge of allegiance. PUBLIC COMMENT — None CONFIRMATION OF AGENDA — Confirmed PRESENTATIONS 1 . PROCLAMATION TO LA QUINTA MIDDLE SCHOOL FOR THE GOLDEN BELL AWARD Mayor Adolph presented a proclamation to La Quinta Middle School Principal Janet Seto recognizing the school board, teachers, staff, and students upon their receipt of the 2013 CALIFORNIA SCHOOL BOARDS ASSOCIATION GOLDEN BELL AWARD, which recognizes and supports educators who invest extra energy and time to make a demonstrated difference for students. La Quinta Middle School's After School All -Stars program was selected as a recipient of the award. 2. PRESENTATION BY QUEEN SCHEHERAZADE AND HER COURT ON BEHALF OF THE RIVERSIDE COUNTY FAIR AND NATIONAL DATE FESTIVAL Queen Scheherazade, played by Makenna McIntyre, a La Quinta High School student, presented her court. Chrystabelle Ramirez is Princess Dunyazade and Lindsey Klein is Princess Jasmine. Members of the court provided background on themselves and the events scheduled for the 2014 Riverside County Fair & National Date Festival. The Fair & Festival will run from February 14 through February 23, 2014. CITY COUNCIL MINUTES 1 FEBRUARY 4, 2014 7 3. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU UPDATE Scott White, CEO of the Greater Palm Springs Convention and Visitors Bureau, provided an update on the organization's business development, strategic plan, and marketing. Mr. White provided a hand out, which is on file in the City Clerk's Office. Bob Marra, Executive Director /CEO of the Humana Challenge, provided a summary of the event and offered to share the results of the survey conducted. WRITTEN COMMUNICATIONS — None APPROVAL OF MINUTES MOTION — A motion was made and seconded by Councilmembers Evans/ Henderson to approve the minutes of January 21, 2014 as submitted. Motion passed unanimously. CONSENT CALENDAR 1. APPROVE DEMAND REGISTER DATED FEBRUARY 4, 2014 2. pulled for a separate vote > > > ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE ON -SITE IMPROVEMENTS FOR TRACT MAP NO. 31627, RESIDENCE CLUB AT PGA WEST [RESOLUTION 2014 -0011 3. ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE OFF -SITE AND ON- SITE IMPROVEMENTS FOR AMENDED TRACT MAP NOS. 31732 AND 31733, PALIZADA [RESOLUTION 2014 -0021 4. RECEIVE AND FILE SINGLE AUDIT REPORT ON FEDERAL ASSISTANCE PROGRAMS FOR THE PERIOD ENDED JUNE 30, 2013 5. APPROVE ADMINISTERING AGENCY /STATE MASTER AGREEMENT BETWEEN CITY AND DEPARTMENT OF TRANSPORTATION FOR STATE - FUNDED PROJECTS 6. ACCEPT HIGHWAY 111 AT WASHINGTON STREET IMPROVEMENTS CONSTRUCTED BY GRANITE CONSTRUCTION 7. APPROVE CONTRACT CHANGE ORDER NO. 1 FOR THE DOUG WALL CONSTRUCTION DESIGN /BUILD CONTRACT FOR LA QUINTA COMMUNITY HEALTH AND WELLNESS CENTER CITY COUNCIL MINUTES 2 FEBRUARY 4, 2014 8 MOTION — A motion was made and seconded by Councilmembers Osborne /Evans to approve Consent Calendar Item Nos. 1 and 3 -7 as recommended with Item No. 3 adopting Resolution No. 2014 -002. Motion passed unanimously. Mayor Adolph and Councilmember Franklin announced that they have a conflict of interest with Consent Item No. 2 due to the proximity of their residences to this project. MOTION — A motion was made and seconded by Councilmembers Osborne/ Henderson to approve Consent Calendar Item No. 2 adopting Resolution No. 2014- 001 as recommended. Motion passed: ayes 3, noes 0, abstain 0, absent 2. BUSINESS SESSION — None STUDY SESSION — None REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2014, Councilmember Franklin, reported on her participation in the following organization's meeting: • ANIMAL CAMPUS COMMISSION La Quinta's representative for 2014, Councilmember Henderson, reported on her participation in the following organization's meeting: • RIVERSIDE COUNTY TRANSPORTATION COMMISSION La Quinta's representative for 2014, Councilmember Osborne, reported on his participation in the following organization's meeting: • IID ENERGY CONSUMERS' ADVISORY COMMITTEE La Quinta's representative for 2014, Mayor Adolph, reported on his participation in the following organizations' meeting: • CVAG EXECUTIVE COMMITTEE • SUNLINE TRANSIT AGENCY DEPARTMENT REPORTS Department Reports were received and filed. Copies are on file in the City Clerk's Office. POLICE MEMORANDUM REGARDING JANUARY 24, 2014 ARREST: Assistant Police Chief Walton summarized the report. CITY COUNCIL MINUTES 3 FEBRUARY 4, 2014 MAYOR'S AND COUNCIL MEMBER'S ITEMS Mayor Adolph requested that the Imperial Irrigation District (IID) project at the corner of Monroe Street and Avenue 60 be discussed with a representative of IID to determine if it could be moved to a better location such as the fire station. Mayor Adolph said that Riverside County is expected to approve a food truck ordinance soon. He requested that staff draft a city ordinance for food truck permits that addresses sales tax proceeds and parking locations. Councilmember Evans said food trucks enhance existing businesses. The program should not be too restrictive. Councilmember Franklin reported on two recent mountain lion sightings and cautioned residents not to walk alone, especially at dawn and dusk, because the lions are hungry and thirsty. Councilmember Osborne reported on local water resources and expressed concerns about the State changing water rights or usage. He said it is important for the City to have a seat at the table when water decisions are made. Mr. Osborne said that water usage and regulations should be consistent in all areas from Coachella to Palm Springs with all cities at the table managing the drought. Councilmember Henderson added that water agencies are independent entities and La Quinta can only encourage all the Valley water agencies to communicate and enact consistent policies. Mayor Adolph reported on correspondence received from a Griffin Ranch resident thanking Council for its recent actions regarding the property. He also reported on the event at the La Quinta Hotel in memory of Jackie Cooper. COUNCIL RECESSED TO THE MEETING OF THE SUCCESSOR AGENCY TO THE LA Q UINTA REDEVELOPMENT AGENCY A T 5:17 P.M. MAYOR ADOLPH RECONVENED THE CITY COUNCIL MEETING AT 7:01 P.M. WITH ALL MEMBERS PRESENT. PUBLIC COMMENT — None CITY COUNCIL MINUTES 4 FEBRUARY 4, 2014 it$] PUBLIC HEARINGS 1. ADOPT A RESOLUTION TO APPROVE THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING PRIORITIES TO BE INCLUDED IN THE RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY'S 2014- 2019 CONSOLIDATED PLAN [RESOLUTION 2014 -0031 Community Development Director Johnson presented the staff report, which is on file in the City Clerk's Office. Mayor Adolph declared the PUBLIC HEARING OPEN at 7:08 p.m. Public Speaker: None Mayor Adolph declared the PUBLIC HEARING CLOSED at 7:08 p.m. MOTION — A motion was made and seconded by Councilmembers Henderson/ Evans to adopt RESOLUTION 2014 -003 entitled: ADOPT A RESOLUTION TO APPROVE THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING PRIORITIES TO BE INCLUDED IN THE RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY'S 2014 -2019 CONSOLIDATED PLAN Motion passed unanimously. ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Henderson /Evans to adjourn at 7:09 p.m. Motion passed unanimously. Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES 5 FEBRUARY 4, 2014 is Ida CITY MEETING DATE: February 18, 2014 ITEM TITLE: APPROVE DEMAND REGISTER DATED FEBRUARY 18, 2014 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 1 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve Demand Register dated February 18, 2014. EXECUTIVE SUMMARY: None. FISCAL IMPACT: Demand of Cash: -- City $ 2,31 1,838.31 -- Successor Agency of RDA $ 10,250.00 -- Housing Authority $ 4,162.50 -- Housing Authority Commission $ 250.00 RArK(;Rni min /ArmAi Y .qIq- Between City Council meetings, there is a need to pay routine bills in order to avoid late fees being charged to the City, as well as payroll and related payroll taxes. These items are listed below: Warrants Issued: 102105 - 1021721 Voids} Wire Transfers} P/R 36946 - 369501 P/R Tax Transfers} 102173 — 1022451 $ 244,1 53.93 $ 0.00 $ 133,955.85 $ 160,457.00 $ 40,015.58 $ 1,747,918.45 $ 2,326,500.81 13 The most significant expenditures being paid on the demand registers listed above are as follows: Significant Expenditures: Vendor: Account Name: Amount: Purpose: Burrtec Waste Mgmt. $1,461,444.01 13/14 Property Tax Costco Contribution $ 73,245.00 3" Quarter Sales Tax Golden Valley Const. Construction $ 68,521 .09 Roundabout Improvement Tylin International Construction $ 64,601 .77 Nov -Dec Adams Bridge Cost Management ALTERNATIVES: The City Council may approve, partially approve or reject the register of demands. Report prepared by: Sandra Mancilla, Account Technician Report approved for submission by: Patrick Griffin, Interim Finance Director Attachments: 1 . Wire transfers 2. Demand Register 14 CITY OF LA 3, BANK TRANSACTIONS ■ 4 lMoulplLyl r r r ATTACHMENT Wl ill ATTACHMENT 2 Vendor Name Payment Number Payment Date Payable Description Account Number Amount Fund. 101 - GENERAL FUND ACE HARDWARE 102105 01/31/2014 MATERIAL 101 - 7003 -60431 2.45 ACE HARDWARE 102105 01/31/2014 MATERIAL 12/5 -31/13 101- 7003 -60431 52836 ALSCO INC 102106 01/31/2014 UNIFORM RENTAL EOM 1/10 101 -7004 -60690 89.05 ALSCO INC 102106 01/31/2014 UNIFORM RENTAL EOM 1/17 101 - 7003 -60690 89.05 ARMA INTERNATIONAL 102107 01/31/2014 MEMBERSHIP #197294 101 -1005 -60351 215,00 BANK OF NEW YORK MELLO 102109 01/31/2014 ADMN FEE Q/E 12/31/13 101 - 1006 -60102 1,500.00 BEST BUY 102110 01/31/2014 COMPUTER LOAN -NIETO 101 -0000 -13500 1,72832 BPS TACTIAL INC -GANG TASK 102112 01/31/2014 SP ENFORCEMENT FUNDS 101- 2001 -60175 374.76 CALIFORNIA CONTRACTORS 102114 01/31/2014 IRRIG MATERIAL 101 - 7004 -60431 521A6 CALIPERS LONG -TERM CARE 102115 01/31/2014 LT CARE /ST SAUVER PR 1/31 101 -0000 -20949 106.00 COACHELLA VALLEY WATER 102118 01/31/2014 WATER SERVICE 101- 2002 -61200 136.00 COACHELLA VALLEY WATER 102118 01/31/2014 WATER SERVICE 101 -3005 -61202 945.03 COACHELLA VALLEY WATER 102118 01/31/2014 WATER SERVICE 101 - 3005 -61204 69.33 COACHELLA VALLEY WATER 102118 01/31/2014 WATER SERVICE 101- 3005 -61209 2,123.31 COACHELLA VALLEY WATER 102118 01/31/2014 WATER SERVICE 101 - 7006 -60146 729.18 COACHELLA VALLEY WATER 102118 01/31/2014 WATER MEDIAN 101- 7004 -61211 28.40 COACHELLA VALLEY WATER 102118 01/31/2014 WATER SERVICE 101- 3005 -61206 715.10 COACHELLA VALLEY WATER 102118 01/31/2014 WATER SERVICE 101 -7004 -61211 2,291.73 COACHELLA VALLEY WATER 102118 01/31/2014 WATER SERVICE 101 -7006 -43132 60.70 DAVID, MIRIAM 102120 01/31/2014 INSTRUCTOR PAYMENT 101 - 3002 -60107 1,732.50 DAVILA, RENE 102121 01/31/2014 REFUND 101 - 0000 -22830 50.00 DESERT C A M 102122 01/31/2014 COUNCIL MTG 1/21/14 101 -5002 -60665 750.00 DESERT ELECTRIC SUPPLY 102123 01/31/2014 ELECTRICAL MATERIAL 101 - 7004 -60431 1.76 DESERT ELECTRIC SUPPLY 102123 01/31/2014 ELECTRICAL MATERIAL 101 - 7004 -60431 130.11 DESERT ELECTRIC SUPPLY 102123 01/31/2014 ELECTRICAL MATERIAL 101 -7004 -60431 82.16 DESERT SUN, THE 102124 01/31/2014 FES- SUBSCRIPTION 101- 1005 -60352 49.68 EXPRESSMEDALS.COM 102126 01/31/2014 YOUTH OLYMPICS METAL 101- 3003 -60420 205.92 FG CREATIVE INC 102127 01/31/2014 RPT GRAPHICS /COPYWRITIN 101 - 3007 -60461 3,000.00 FG CREATIVE INC 102127 01/31/2014 AD DESIGN 101 - 3007 -60461 550.00 IMPERIAL IRRIGATION DIST 102129 01/31/2014 ELECTRIC SERVICE 101 - 2002 -61101 300.32 IMPERIAL IRRIGATION DIST 102129 01/31/2014 ELECTRIC SERVICE 101- 3005 -61103 2,881.24 IMPERIAL IRRIGATION DIST 102129 01/31/2014 ELECTRIC SERVICE 101 -3005 -61105 1,321.55 IMPERIAL IRRIGATION DIST 102129 01/31/2014 ELECTRIC SERVICE 101 - 3005 -61106 1,289.13 IMPERIAL IRRIGATION DIST 102129 01/31/2014 ELECTRIC SERVICE 101 -3006 -61101 631.37 IMPERIAL IRRIGATION DIST 102129 01/31/2014 ELECTRIC SERVICE 101 -3008 -61101 212,59 IMPERIAL IRRIGATION DIST 102129 01/31/2014 MEDIAN/LANDSCAPING 101- 7004 -61117 51.80 IMPERIAL IRRIGATION DIST 102129 01/31/2014 MEDIAN 101- 7004 -61117 10.38 IMPERIAL IRRIGATION DIST 102129 01/31/2014 MEDIAN 101 -7004 -61117 22.37 IMPERIAL IRRIGATION DIST 102129 01/31/2014 ELECTRICAL SIGNAL 101 - 7004 -61116 49.73 IMPERIAL IRRIGATION DIST 102129 01/31/2014 ELECTRIC SERVICE 101 - 3002 -61101 936.29 IMPERIAL IRRIGATION DIST 102129 01/31/2014 MEDIAN 101 - 7004 -61117 31.27 IMPERIAL IRRIGATION DIST 102129 01/31/2014 ELECTRIC SERVICE 101 - 7004 -61116 58101 IMPERIAL IRRIGATION DIST 102129 01/31/2014 ELECTRIC SERVICE 101 - 7004 -61117 194.98 LASALLE LIGHTING SERVICES 102131 01/31/2014 LANDSCAPE LIGHTING 101 - 7004 -60104 6,930.00 LESLIE, JANELLE 102133 01/31/2014 INTRUCTOR PAYMENT 101 - 3002 -60107 45.50 MOWERS PLUS INC 102134 01/31/2014 CHAIN SAW REPAIRS 101 - 7004 -60431 132.11 MOWERS PLUS INC 102134 01/31/2014 CHAIN SAW 101- 7003 -60431 9531 NATIONAL NOTARY ASSOCIA 102135 01/31/2014 E&O INSURANCE -NIETO 101 -1005 -60351 33.00 NORITSU AMERICA CORPOR 102136 01/31/2014 FS #90 EQUIPMENT MAINT 101 -2002 -60666 125.00 NORITSU AMERICA CORPOR 102136 01/31/2014 FS 432 EQUIPMENT MAINT 101 - 2002 -60666 115.00 NORITSU AMERICA CORPOR 102136 01/31/2014 FS #93 EQUIPMENT MAINT 101 - 2002 -60666 115.00 OFFICE DEPOT 102137 01/31/2014 OFFICE SUPPLIES 101 - 1007 -60402 47.54 OFFICE DEPOT 102137 01/31/2014 OFFICE SUPPLIES 101- 1007 -60402 231.44 2/6/2014 7:25:04 PM Page 1 of 5 17 Demand Register Packet: APPKT00081 - SHIM 1/31/14 Vendor Name Payment Number Payment Date Payable Description Account Nusnicer Amount OFFICE TEAM 102138 01/31/2014 TEMP STAFFING WKEND 1/3 101-7004-60125 204.00 PALMER, ARNOLD DESIGN C 102140 01/31/2014 APDC REIMS SR VISIT 101-7001-60104 1,932.48 PIHRA 102141 01/31/2014 PIHRA BREAKFAST MEETING 101-1004-60320 25.00 PRINTING PLACE, THE 102142 01/31/2014 JOB INSPECTION CARDS 101-6001-60410 214,92 RIVERSIDE COUNTY INFORM 102145 01/31/2014 DEC-MRK MAINT 101-2001-61300 52.90 RIVERSIDE COUNTY RECORD 102146 01/31/2014 SDP2013-935 EXEMPTION 101-6001-60450 50.00 SHARK POOLS INC 102148 01/31/2014 DEC-LG'S WATER FEATURE 101-7004-60189 275,00 SPARKLETTS 102150 01/31/2014 WATER 101-7001-60400 61,24 STANDARD INSURANCE COM 102151 01/31/2014 FEB-ADDL LIFE INSUR 101-0000-20948 545.23 STAPLES ADVANTAGE 102152 01/31/2014 OFFICE SUPPLIES 101-3002-60400 275.89 STAPLES ADVANTAGE 102152 01/31/2014 OFFICE SUPPLIES 101-1006-60400 36,14 STAPLES ADVANTAGE 102152 01/31/2014 PAPER 101-1007-60402 118.58 STAPLES ADVANTAGE 102152 01/31/2014 OFFICE SUPPLIES 101-3001-60400 70.16 STAPLES ADVANTAGE 102152 01/31/2014 OFFICE SUPPLIES 101-1006-60400 37.93 STAPLES ADVANTAGE 102152 01/31/2014 OFFICE SUPPLIES 101-1006-60400 1102 SULLIVAN, CHARLES L 102154 01/31/2014 INSTRUCTOR PAYMENT 101-3002-60107 245.00 TIME WARNER CABLE 102155 01/31/2014 CABLE 1/16-2/15 101-2002-61101 60,83 TOPS'N BARRICADES INC 102157 01/31/2014 SIGNS 101-7003-60429 114,70 TOPS'N BARRICADES INC 102157 01/31/2014 TRAFFIC SIGNAL 101-7004-43670 181.44 TOPS'N BARRICADES INC 102157 01/31/2014 SIGNS 101-7003-60429 56,48 TOPS'N BARRICADES INC 102157 01/31/2014 TRAFFIC SIGNAL 101-7004-43670 190,94 TOPS'N BARRICADES INC 102157 01/31/2014 SIGNS 101-7003-60429 149.04 TOPS'N BARRICADES INC 102157 01/31/2014 TRAFFIC SIGNAL 101-7004-43670 181.44 TOTALFUNDS BY HASLER 102158 01/31/2014 POSTAGE 101-1007-60470 90,18 TYCO INTEGRATED SECURITY 102160 01/31/2014 FEB-FS#93 SECURITY 101-2002-60123 54,75 UNDERGROUND SERVICE AL 102162 01/31/2014 DIG ALERT 46 101-7003-60431 69.00 VALLEY PLUMBING 102164 01/31/2014 FS#70 WATER HEATER I NSTA 101-2002-60670 1,896,00 VERIZON CALIFORNIA 102165 01/31/2014 ELECTRICAL SIGNAL 12/10-1/ 101-7004-61116 5136 VERIZON CALIFORNIA 102165 01/31/2014 ELECTRIC SIGNAL 12/25-1/24 101-7004-61116 44.82 VERIZON CALIFORNIA 102165 01/31/2014 SPORTS COMPLEX 12/28-1/2 101-3005-61303 41.00 VERIZON CALIFORNIA 102165 01/31/2014 JAN-ELECTRICAL SIGNAL 101-7004-61116 51.59 VERIZON CALIFORNIA 102165 01/31/2014 JAWELECRICAL SIGNAL 101-7004-61116 44.94 VERIZON CALIFORNIA 102165 01/31/2014 DSL-CITY HALL 1/4-2/3 101-1007-61300 155.92 VERIZON CALIFORNIA 102165 01/31/2014 TI-CITY HALL 1/4-2/3 101-2001-61300 272.65 VERIZON WIRELESS 102166 01/31/2014 CELL PHONES 12/14-1/13 101-1001-61301 27.82 VERIZON WIRELESS 102166 01/31/2014 CELL PHONES 12/14-1/13 101-1007-61301 1,611,04 VINTAGE ASSOCIATES 102167 01/31/2014 PLANT REPLACEMENT 101-7004-60420 64,15 VINTAGE ASSOCIATES 102167 01/31/2014 LQ PARK BACKFLOW THEFT 101-3005-60423 160.81 VINTAGE ASSOCIATES 102167 01/31/2014 CITY HALL LANDSCAPE 101-3005-60113 542.43 WALTERS WHOLESALE ELECT 102168 01/31/2014 ELECTRICAL MATERIAL 101-7004-60431 161.60 WALTERS WHOLESALE ELECT 102168 01/31/2014 ELECTRICAL MATERIAL 101-7004-60431 58,32 WALTERS WHOLESALE ELECT 102168 01/31/2014 ELECTRICAL MATERIAL 101-7004-60431 59.44 WALTERS WHOLESALE ELECT 102168 01/31/2014 ELECTRICAL MATERIAL 101-7004-60431 224.29 WALTERS WHOLESALE ELECT 102168 01/31/2014 ELECTRICAL MATERIAL 101-7004-60431 1,036.80 WALTERS WHOLESALE ELECT 102169 01/31/2014 ELECTRICAL MATERIAL 101-7004-60431 31.78 WALTERS WHOLESALE ELECT 102168 01/31/2014 ELECTRICAL MATERIAL 101-7004-60431 129,60 WIMMER, ED 102170 01/31/2014 APAW LUNCHEON 12/2,1/6, 101-7002-60320 66,00 WIRELESS WATCHDOGS 102171 01/31/2014 CELL MAINT 12/14-1/13 101-1007-61301 184.00 WIRELESS WATCHDOGS 102171 01/31/2014 CELL MAINT 12/23-1/22 101-1007-61301 116.00 ZUMAR INDUSTRIES, INC 102172 01/31/2014 SIGNS POSTS 101-7003-60429 345.86 Fund 101 - GENERAL FUND Total: 47,87610 Fund: 218 - CA VIOLENT CRIME TASK FOR BU RRTEC WASTE A, RECYCLI 102113 01/31/2014 JAN-TRASH SERVICE 218-0000-61501 85,61 LECLAIR, GARY 102132 01/31/2014 FUEL 218-0000-60420 152.42 PACO'S AUTO BODY 102139 01/31/2014 PAINTJOB 218-0000-60420 7,600.00 RIVERSIDE COUNTY SHERIFF' 102147 01/31/2014 CLERICAL OT 11/28-12/25 218-0000-30100 1,16915 TIME WARNER-GANG TASK F 102156 01/31/2014 CABLE 12/29-1/28 218-0000-42160 60.83 Fund 218 - CA VIOLENT CRIME TASK FOR Total: 9,068,11 Fund: 237 - SUCCESSOR ANDY PA I ADORN DEBARK 102163 01/31/2014 ADMN 2013 SERIES B 237-9001-60104 4,750.00 2/6/2014 7:25:04 PM Page 2 of 5 18 Demand Register 102108 01/31/2014 TK#61 SILICONE ADHESIVE Packet: APPKT00081 - SHM 1/31/14 Vendor Name Payment Number Payment Date Payable Description Accounj Number Amount US BANK 102163 01/31/2014 AGAIN 2013 SERIES A 237-9001-60104 5,500m 111.40 AUTOZONE 102108 Fund 237 - SUCCESSOR AGCY PA I AD N Total: 10,250.00 Fund: 270 - ART IN PUBLIC PLACES FUND -15.00 CARQUEST 102116 01/31/2014 BETTER BUILDING COMPANY 102111 01/31/2014 CLEAN&WAX APP 270-0000-43550 216.00 DEC-FUEL 501-0000-60674 243.03 Fund 270 - ART IN PUBLIC PLACES FUND Total: 216.00 Fund: 401- CAPITAL IMPROVEMENT PROGR 501-0000-60676 809.05 STONE'S, CAM AUTOMOTIVE 102153 COSTCO 102119 01/31/2014 3RD QTR SALES TAX 401-1767-80040 73,245.00 GRANITE CONSTRUCTION C 102128 01/31/2014 CONST 2011-01 401-1867-45010 44,916.00 KOHL'S DEPARTMENT STORE 102130 01/31/2014 3RD QTR SALES TAX 401-1751-80040 7,870,50 PSOMAS INC 102143 01/31/2014 DEC-INSPECTION 2011-01 401-1867-60108 11,500.00 RBF CONSULTING INC 102144 01/31/2014 DEC-DESIGN 401-1885-60185 913.43 Fund 501 - EQUIPMENT REPLACEMENT Total: 4,745.02 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 138,444.93 AUTOZONE 102108 01/31/2014 TK#61 SILICONE ADHESIVE 501-0000-60676 72.12 AUTOZONE 102108 01/31/2014 TK#64 SWEEPER 501-0000-60676 8.72 AUTOZONE 102108 01/31/2014 TK#59 BATTERY 501-0000-60675 111.40 AUTOZONE 102108 01/31/2014 TK#59 BATTERY CREDIT 501-0000-60675 -15.00 CARQUEST 102116 01/31/2014 TK#64 SWEEPER 501-0000-60676 15.02 SOUTHERN CALIFORINIA CA 102149 01/31/2014 DEC-FUEL 501-0000-60674 243.03 STONE'S, CAM AUTOMOTIVE 102153 01/31/2014 TK471 SERVICE/MAINT 501-0000-60676 809.05 STONE'S, CAM AUTOMOTIVE 102153 01/31/2014 TK#46 SERVICE/MAINT 501-0000-60676 41.40 STONE'S, CAM AUTOMOTIVE 102153 01/31/2014 TK#44 SERVICE/MAINT 501-0000-60676 1,10236 STONE'S, CAM AUTOMOTIVE 102153 01/31/2014 TK#67 SERVICE/MAINT 501-0000-60676 41.40 STONE'S, CAM AUTOMOTIVE 102153 01/31/2014 TK#45 SERVICE/REPAIRS 501-0000-60676 343.02 TOWER ENERGY GROUP 102159 01/31/2014 FUEL 12/16-31/13 501-0000-60674 1,972.10 Fund 501 - EQUIPMENT REPLACEMENT Total: 4,745.02 Fund: 502 - INFORMATION TECHNOLOGY CDW GOVERNMENT INC 102117 01/31/2014 IPAD KEYBOARD/CASE 502-0000-56220 154.38 CDW GOVERNMENT INC 102117 01/31/2014 REPLACEMENT SCANNER 502-0000-80100 1,029.29 ENVIRONMENTAL SYSTEMS 102125 01/31/2014 CIS SOFTWARE 502-0000-80100 5,940.00 TYLER TECHNOLOGIES 102161 01/31/2014 PROFESSIONAL SERVICES 502-0000-80100 24,430.00 Fund 502 - INFORMATION TECHNOLOGY Total: 31,553.67 Fund: 735 - 97-1 AGENCY REDEMPTION FUND WILLDAN FINANCIAL SERVIC 102169 01/31/2014 AD97-1 ARBITRAGE 735-0000-23410 Fund 735 - 97-1 AGENCY REDEMPTION FUND Total: _2,000=_ 2,000.00 Grand Total: 244,153.93 2/6/2014 7:25:04 PM Page 3 of 5 1110*1 EMEEMUMM mmmmm Account Summary Account Number Account Name Expense Amount 101-0000-13500 Employee Receivables 1,72832 101-0000-20948 Add'i Life Insurance Pay 545.23 101-0000-20949 LT Care Insurance Pay 106.00 101-0000-22830 Miscellaneous Deposits 50.00 101-1001-61301 Mobile/Cell Phones 27.82 101-1004-60320 Travel &Training 25.00 101-1005-60351 Membership Dues 248,00 101-1005-60352 Subscriptions & Publicaff 49.68 101-1006-60102 Administration 1,500.00 101-1006-60400 Office Supplies 87.09 101-1007-60402 Forms 397,56 101-1007-60470 Postage 90.18 101-1007-61300 Utilities - Telephone 155.92 101-1007-61301 Mobile/Cell Phones 1,911.04 101-2001-60175 Special Enforcement Fu 37436 101-2001-61300 Utilities - Telephone 325.55 101-2002-60123 Security & Alarm 54,75 101-2002-60666 Fitness Equipment Main 355.00 101-2002-60670 Fire Station 1,896.00 101-2002-61101 Utilities - Electricity 361,15 101-2002-61200 Utilities -Water 136.00 101-3001-60400 Office Supplies 70.16 101-3002-60107 Instructors 2,023,00 101-3002-60400 office Supplies 275.89 101-3002-61101 Utilities - Electricity 936.29 101-3003-60420 Operating Supplies 205.92 101-3005-60113 Landscape Improvement 542.43 101-3005 -60423 Supplies-Graffiti 160.81 101-3005-61103 Utilities - Electric - Civic 2,881.24 101-3005-61105 Utilities - Electric - Fritz 1,321.55 101-3005-61106 Utilities - Electric - Sport 1,289.13 101-3005-61202 Utilities - Water - Civic C 945.03 101-3005-61204 Utilities - Water -Fritz Ph 6933 101-3005-61206 Utilities - Water -Desert 715.10 101-3005-61209 Utilities- Water -Comm 2,12331 101-3005-61303 Phone - Sports Complex 41.00 101-3006-61101 Utilities - Electricity 631.37 101-3007-60461 Economic Development/ 3,550.00 101-3008-61101 Utilities - Electricity 21159 101-5002-60665 Maint,-Other Equipment 750.00 101-6001-60410 Printing 214.92 101-6001-60450 Advertising 50,00 101-7001-60104 Consultants 1,932.48 101-7001-60400 Office Supplies 61.24 101-7002-60320 Travel & Training 66.00 Packet: APPKTO0081 - SHIM 1/31/14 Report Summary 2/6/2014 7:25:04 PM Page 4 of 5 20 Account Number Account Name Expense Amount 101-7003-60429 Signs 666.08 101-7003-60431 Materials 695.52 101-7003-60690 Uniforms 89.05 101-7004-43670 Traffic Signals 553.82 101-7004-60104 Consultants 6,930.00 101-7004-60125 Temporary Agency Seri 204.00 101-7004-60189 Technical 275.00 101-7004-60420 Operating Supplies 64A5 101-7004-60431 Materials 2,569.43 101-7004-60690 Uniforms 89.05 101-7004-61116 Utilities - Electric - Signal 825.45 101-7004-61117 Utilities - Electric - Medi 310.80 101-7004-61211 Utilities - Water - Media 2,320.13 101-7006-43132 Vacant Land Dust Contr 60.70 101-7006-60146 PM 10 GiverRock 729.18 218-0000-30100 Cry Riverside-Salaries 1,169.25 218-0000-42160 Cable 60.83 218-0000-60420 Operating Supplies 7,752.42 218-0000-61501 Refuse Collection 85.61 237-9001-60104 Consultants 10,250.00 270-0000-43550 APR Fees 216.00 401-1751-80040 Contribution 7,870.50 401-1767-80040 Contribution 73,245.00 401-1867-45010 Construction 44,916.00 401-1867-60108 Technical 11,500.00 401-1885-60185 Design 913.43 501-0000-60674 Fuel & Oil 2,215.13 501-0000-60675 Parts & Maintenance Su 96.40 501-0000-60676 Vehicle Repair & Mainte 2,433.49 502-0000-56220 Computers 154.38 502-0000-80100 Machinery & Equipment 31,399.29 735-0000-23420 AD Administrative fees 2,000.00 Grand Total: 244,153.93 zmz�� Project Account Key Expense Amount **None** 105,709.00 1751Contr 7,870.50 1767Contr 73,245.00 1867Const 44,916.00 1867Tech 11,500.00 1885Des 91143 Grand Total: 244,153.93 2/6/2014 7:25:04 Pin Packet: APPKT00081 - SHM 1/31/14 014 2/6/2014 7:22:02 PM Page I of 5 P4 Demand Register City of La Quinta, CA Packet: APPKT00085 - SHM 2/7/14 Vendor Name Payment Number Payment Date Payable Description Account Number Amount Fund: 101- GENERAL FUND AIR & HOSE SOURCE, INC. 102173 02/07/2014 IRRIGATION MATERIAL 101w7004-60431 297.36 AMERICAN FORENSIC NURSE 102174 02/07/2014 BLOOD ALCOHOL 101-2001-36310 246.48 AMERICAN FORENSIC NURSE 102174 02/07/2014 BLOOD ALCOHOL 101-2001-36310 82.16 AMERICAN FORENSIC NURSE 102174 02/07/2014 BLOOD ALCOHOL 101-2001-36310 41.08 AMERICAN FORENSIC NURSE 102174 02/07/2014 BLOOD ALCOHOL 101-2001-36310 41.08 AMERIPRIDE SERVICES INC 102175 02/07/2014 JANITORIAL EOW 1/23/14 101-3002-60115 64.97 ASCAP 102176 02/07/2014 ASCAP LICENSE 2014 101-3007-60462 657.00 BABCOCK, KANDACE 102177 02/07/2014 REFUND 101-0000-22830 50.00 BEST BUY 102178 02/07/2014 COMPUTER LOAN-NIETO 101-0000-13500 1,317.23 BIO-TOX LABORATORIES 102179 02/07/2014 BLOOD ALCOHOL 101-2001-36310 18100 BIO-TOX LABORATORIES 102179 02/07/2014 BLOOD ALCOHOL 101-2001-36310 502.00 BOYS & GIRLS CLUB OF COA 102180 02/07/2014 FACILITY AGREEMENT 101-3001-60135 7,500L00 BURRTEC WASTE & RECYCLI 102182 02/07/2014 PROPERTY TAX PAYMENT 101-0000-20307 1,629,738.94 BURRTEC WASTE & RECYCLI 102182 02/07/2014 PROPERTY TAX PAYMENT 101-0000-41505 -75,781.94 BURRTEC WASTE A. RECYCLI 102182 02/07/2014 PROPERTY TAX PAYMENT 101-0000-41506 -92,512.99 CALIFORNIA PARK & RECREA 102184 02/07/2014 CPR CONFERENCE REGISTRA 101-3001-60320 249,00 CENTURY MFG 102185 02/07/2014 GRAFFITI SUPPLY 101-7004-60423 65.96 COACHELLA VALLEY WATER 102187 02/07/2014 WATER SVC 101-3005-61207 339.99 COACHELLA VALLEY WATER 102187 02/07/2014 WATER SERVICE 101-2002-61200 200.46 COACHELLA VALLEY WATER 102187 02/07/2014 WATER SERVICE 101-3002-61200 211.86 COACHELLA VALLEY WATER 102187 02/07/2014 WATER SERVICE 101-3005-61203 44.20 COACHELLA VALLEY WATER 102187 02/07/2014 WATER SERVICE 101-3005-61204 721_64 COACHELLA VALLEY WATER 102187 02/07/2014 WATER SERVICE 101-3005-61205 96.28 COACHELLA VALLEY WATER 102187 02/07/2014 WATER SERVICE 101w3005-61210 567.82 COACHELLA VALLEY WATER 102187 02/07/2014 WATER SERVICE 101-3008-61200 108.94 COACHELLA VALLEY WATER 102187 02/07/2014 WATER SERVICE 101-7004-61211 10,383.68 CROWSON MANAGEMENTS 102188 02/07/2014 OCT-GRAFFITI SERVICE 101-7001-60104 259.43 DESERT ELECTRIC SUPPLY 102189 02/07/2014 ELECTRICAL MATERIAL 101-7004-60431 36.74 DOORTECH 102190 02/07/2014 SLIDING DOOR R&M 101-3002-60691 1,187.00 ELLET, STEVE 102193 02/07/2014 REFUND 101-0000-42200 50.00 FERRAN, DIANE 102194 02/07/2014 REFUND 101-0000-42214 8.75 FG CREATIVE INC 102195 02/07/2014 STOCK PHOTO PURCHASE 101-3007-60461 10.13 GAS COMPANY, THE 102196 02/07/2014 LIBRARY 12/19-1/23 101-3004-61100 877.10 GAS COMPANY, THE 102196 02/07/2014 CITY HALL 12/19-1/23 101-3008-61100 1,112.28 GRANITE CONSTRUCTION C 102198 02/07/2014 FLOOD REPAIRS 101-7003-60672 4,128.89 HILL, PATRICIA 102199 02/07/2014 REFUND 101-0000-42200 34L00 IMPERIAL IRRIGATION DIST 102202 02/07/2014 ELECTRICITY SERVICE 101-2002-61101 49634 IMPERIAL IRRIGATION DIST 102202 02/07/2014 ELECTRICITY SERVICE 101-3005-61104 52.04 IMPERIAL IRRIGATION DIST 102202 02/07/2014 ELECTRICITY SERVICE 101-3005-61108 232.80 IMPERIAL IRRIGATION DIST 102202 02/07/2014 ELECTRICITY SERVICE 101-3005-61109 254.59 IMPERIAL IRRIGATION DIST 102202 02/07/2014 ELECTRICITY SERVICE 101-7003-61101 677.73 IMPERIAL IRRIGATION DIST 102202 02/07/2014 ELECTRICITY SERVICE 101-7004-61116 4,499.40 IMPERIAL IRRIGATION DIST 102202 02/07/2014 ELECTRICITY SERVICE 101-7004-61117 2,402.48 IMPERIAL IRRIGATION DIST 102202 02/07/2014 ELECTRICITY SERVICE 101-7004-61116 3,065.60 IMPERIAL IRRIGATION DIST 102202 02/07/2014 ELECTRICITY SERVICE 101-7004-61117 1,662.26 INLAND POWER EQUIPMENT 102203 02/07/2014 CHAIN 101-7003-60431 6938 JAS PACIFIC INC 102204 02/07/2014 JUL-PLAN CHECK 101-6003-60118 9,880.00 JERNIGAN'S, INC 102205 02/07/2014 BOOTS-CABRERA 101-7004-60427 282.94 JONASSON, TIM 102206 02/07/2014 DUNE PALMS BRIDGE SELEC 101-7001-60320 72.00 KIRKPATRICK LANDSCAPING 102208 02/07/2014 JAN-LANDSCAPE MAINT 101w7004-60189 32,686.28 MAYSELS, SUSAN 102210 02/07/2014 LCC ADIVIN SVC COMMITTEE 101-1005-60320 151.30 MCCOOK EQUIPMENT SERVI 102211 02/07/2014 EOC PUMP SERVICE 101-3008-60665 270.00 MOWERS PLUS INC 102212 02/07/2014 CHAIN SAW REPAIR 101-7004-60431 132.11 2/6/2014 7:22:02 PM Page I of 5 P4 Demand Register Packet: APPKT00085 - SHM 2/7/14 .Vendor Name Payment Number Payment Date Payable Description Account Number Amount OFFICE TEAM 102215 02/07/2014 TEMP STAFFING WKEND 11/ 101 -7004 -60125 204.00 OFFICE TEAM 102215 02/07/2014 TEMP STAFFING WKEND 1/1 101- 7004 -60125 340.00 OFFICE TEAM 102215 02/07/2014 TEMP STAFFING WKEND 1/1 101 - 6001 -60125 510.00 OFFICE TEAM 102215 02/07/2014 TEMP STAFFING WKEND 1/1 101 - 6001 -60125 510.00 OFFICE TEAM 102215 02/07/2014 TEMP STAFFING WKEND 1/1 101 - 7004 -60125 323.00 OFFICE TEAM 102215 02/07/2014 TEMP STAFFING WKEND 1/1 101 - 6001 -60125 340.00 ORTEGA, ASHLEY 102216 02/07/2014 REFUND 101 - 0000 -22830 50.00 RADERA, MONIKA 102219 02/07/2014 REFRESHMENTS 101 - 6001 -60320 35.93 RALPHS CUSTOMER CHARGE 102220 02/07/2014 HAZWOPER TRAINING 1/16/ 101 - 1004 -60320 21.80 RASA /ERIC NELSON 102221 02/07/2014 FINAL CK LLA 2013 -530 101 -7002 -60183 190.00 SANTA FE BUILDING MAINTE 102222 02/07/2014 JAN - JANITORIAL 101- 3002 -60115 1,63710 SANTA FE BUILDING MAINTE 102222 02/07/2014 JAN - JANITORIAL 101 - 3004 -60115 2,566.32 SANTA FE BUILDING MAINTE 102222 02/07/2014 JAN - JANITORIAL 101 - 3005 -60115 1,254.60 SANTA FE BUILDING MAINTE 102222 02/07/2014 JAN- JANITORIAL 101 - 3006 -60115 751.74 SANTA FE BUILDING MAINTE 102222 02/07/2014 JAN - JANITORIAL 101 - 3008 -60115 2,881.50 SANTA FE BUILDING MAINTE 102222 02/07/2014 JAN- JANITORIAL 101 - 7003 -60115 414.12 SECURITAS SEC SVCS USA IN 102223 02/07/2014 HUMANA SECURITY 1/11 -12 101 - 3001 -60524 486.00 SESAC 102224 02/07/2014 SESAC LICENSE 2014 101 - 3007 -60462 685.00 SHARK POOLS INC 102225 02/07/2014 FEB -CITY HALL FOUNTAIN 101 -3008 -60668 90.95 SHARK POOLS INC 102225 02/07/2014 FEB -FRITZ BURN POOL 101- 3001 -60184 48835 SHARK POOLS INC 102225 02/07/2014 MUSEUM /LG- FOUNTAIN R& 101 - 7004 -60189 225.00 SHARK POOLS INC 102225 02/07/2014 JAN - MUSEUM FOUNTAIN 101 - 3006 -61200 89.25 SHARK POOLS INC 102225 02/07/2014 FEB - MUSEUM 101 - 3006 -61200 89.25 SMITH PIPE & SUPPLY CO 102226 02/07/2014 IRRIGATION MATERIAL 101 - 7004 -60431 8129 SMITH PIPE & SUPPLY CO 102226 02/07/2014 IRRIGATION MATERIAL 101 - 7004 -60431 51.47 SMITH PIPE & SUPPLY CO 102226 02/07/2014 IRRIGATION MATERIAL 101 -7003 -60431 51.16 SOLOMON, JOSEPH 102227 02/07/2014 REFUND PERMIT #2246 101- 0000 -42410 143.00 SOUTHERN CALIFORNIA MU 102228 02/07/2014 MEMBERSHIP- AMBRIZ 101 - 3001 -60351 70.00 SPARKLETTS 102229 02/07/2014 WATER SERVICE 101 - 7001 -60400 72.77 TAG /AMS INC 102233 02/07/2014 DOT 101- 1004 -60103 190.00 TOPS'N BARRICADES INC 102236 02/07/2014 SIGNS 101 - 7003 -60429 34193 TOPS'N BARRICADES INC 102236 02/07/2014 TRAFFIC SIGNAL CLAMPS 101 - 7004 -43670 432.00 TOPS'N BARRICADES INC 102236 02/07/2014 SIGNS 101 -7003 -60429 91.48 TOPS'N BARRICADES INC 102236 02/07/2014 SIGNS 101- 7003 -60429 604,04 TOPS'N BARRICADES INC 102236 02/07/2014 PAINT LEGEND BEADS 101 - 7003 -60433 30.24 TOPS'N BARRICADES INC 102236 02/07/2014 SIGNS 101 -7003 -60429 114.70 TOPS'N BARRICADES INC 102236 02/07/2014 SIGN POSTS 101 - 7003 -60429 459.43 TRAFFEX ENGINEERS INC 102238 02/07/2014 TRAFFIC ENG. 7/1/11- 6/30/ 101 - 7006 -60144 11,360.00 VALLEY LOCK & SAFE 102240 02/07/2014 KEY 101 - 7003 -60431 2.13 VERIZON CALIFORNIA 102241 02/07/2014 POLICE LINE @ FS 1/7 -2/6 101- 2001 -61300 51.71 VERIZON CALIFORNIA 102241 02/07/2014 ELECTRICAL SIGNAL 101 - 7004 -61116 5434 VERIZON CALIFORNIA 102241 02/07/2014 ELECTRICAL SIGNAL 101 - 7004 -61116 51.55 VERIZON CALIFORNIA 102241 02/07/2014 ELECTRICAL SIGNAL 1/7 -2/6 101- 7004 -61116 51.55 WALTERS WHOLESALE ELECT 102242 02/07/2014 ELECTRICAL MATERIAL 101 - 7004 -60431 30.59 WALTERS WHOLESALE ELECT 102242 02/07/2014 ELECTRICAL MATERIAL 101 - 7004 -60431 84.89 WALTERS WHOLESALE ELECT 102242 02/07/2014 ELECTRICAL MATERIAL 101 - 7004 -60431 5.99 WALTERS WHOLESALE ELECT 102242 02/07/2014 ELECTRICAL MATERIAL' 101 -7004 -60431 79.77 WARD, LARRY W - ASSESSOR 102243 02/07/2014 ASSESSOR MAP PRINTING 101 - 6002 -60410 13.00 WHITE CAP CONSTRUCTION 102244 02/07/2014 MATERIAL EPDXY 101 -7003 -60431 298.47 WILLDAN FINANCIALSERVIC 102245 02/07/2014 NLQ ASSESS WKSHPS /OUTRE 101- 7001 -60104 1,240.00 Fund: 218 - CV VIOLENT CRIME TASK FOR BURRTEC WASTE & RECYCLI 102181 02/07/2014 FEB -TRASH SERVICE 218 - 0000 -61501 85.61 EARL'S AIR CONDITIONING S 102191 02/07/2014 A/C UNIT R &M 218 - 0000 -60665 138.22 NEXTEL GANG TASK FORCE 102214 02/07/2014 CELL PHONES 12/12 -1/11 218- 0000 -61300 4333 SPARKLETTS GANG TASK FO 102230 02/07/2014 FEB -WATER 218- 0000 -61200 32.00 STAPLES GANG TASK FORCE 102231 02/07/2014 OFFICE SUPPLIES 218- 0000 -60400 21.81 STAPLES GANG TASK FORCE 102231 02/07/2014 OFFICE SUPPLIES 218- 0000 -60400 346.95 TIME WARNER -GANG TASK F 102235 02/07/2014 CABLE 1/26 -2/28 218- 0000 -42160 60.83 Fund 218 - CV _ VIOLENT CRIME TASK FOR Total: 728.75 2/6/2014 7:22:02 PM Page 2 of 5 23 Demand Register Packet: APPKT00085 - SHM 2/7/14 Vendor Name Payment Number Payment Date Payable Description Account Number . Amount Fund: 401 - CAPITAL IMPROVEMENT PROGR ECONOLITE CONTROL PROD 102192 02/07/2014 COBALT CONTROLLER 401-1891-45010 13,724.66 GOLDEN VALLEY CONSTRUC 102197 02/07/2014 FINAL 2010-11 401-1846-45010 66,921.09 GOLDEN VALLEY CONSTRUC 102197 02/07/2014 MAINT 2010-11 401-1846-45010 1,600.00 JTB SUPPLY CO., INC. 102207 02/07/2014 BATTERIES 401-1891-45010 799.20 TYLIN INTERNATIONAL 102239 02/07/2014 NOV-DEC CONST MGT AD 401-1762-60108 64,601.77 Fund 401- CAPITAL IMPROVEMENT FROND Total: 147,646.72 Fund: 501- EQUIPMENT REPLACEMENT CLEAN STREET 102186 02/07/2014 TK#41 REPAIRS 501-0000-60676 303.10 HONDA YAMAHA OF REDLA 102200 02/07/2014 MOTORCYCLE R&M 501-0000-60679 552.47 HONDA YAMAHA OF REDLA 102200 02/07/2014 MOTORCYCLE SAM 501-0000-60679 42133 HONDA YAMAHA OF REDLY, 102200 02/07/2014 MOTORCYCLE R&M 501-0000-60679 637.97 L A. L AUTOMOTIVE 102209 02/07/2014 TK#49 BRAKES 501-0000-60676 426.94 L & L AUTOMOTIVE 102209 02/07/2014 TK#60 BRAKES/SVC 501-0000-60676 614.75 L A, L AUTOMOTIVE 102209 02/07/2014 TK#65 FUEL PUMP 501-0000-60676 1,433.19 L A, L AUTOMOTIVE 102209 02/07/2014 TK#65 FUEL PUMP 501-0000-60676 129.57 R A N AUTO DETAIL 102218 02/07/2014 CAR WASH 1/18/14 501-0000-43430 499.00 STONE'S, CAM AUTOMOTIVE 102232 02/07/2014 TK#38 AC REPAIR/SVC 501-0000-60676 1,279.78 TOWER ENERGY GROUP 102237 02/07/2014 FUEL 1/1-15/14 501-0000-60674 2,14139 Fund 501- EQUIPMENT REPLACEMENT Total: 8,439.89 Fund: 502 - INFORMATION TECHNOLOGY PC MALL GOV INC 102217 02/07/2014 NEW COLOR PLOTTER 502-0000-80100 4,93539 TIME WARNER CABLE 102234 02/07/2014 FEB-CABLE 502-0000-60108 663,25 TIME WARNER CABLE 102234 02/07/2014 CABLE 1/20-2/19 502-0000-60108 25.26 Fund 502 - INFORMATION TECHNOLOGY Total: 5,624.10 Fund: 601 - SILVER ROCK RESORT NEW CONSTRUCTION SOLUT 102213 02/07/2014 SRR SEWER CLEANING 601-0000-60556 805.00 Fund 601- SILVER ROCK RESORT Total: 805.00 Fund: 735 - 97-1 AGENCY REDEMPTION FUND WILLISAN FINANCIAL SERVIC 102245 02/07/2014 AD 97-1 AMMIN 735-0000-23410 137.84_ Fund 735 - 97-1 AGENCY REDEMPTION FUND Total: 137.84 MEMLSEMEMMUM 2/6/2014 7:22:02 PM Page 3 of 5 24 4MMMUM= FO M, .............................. ...... 2/6/2014 7:22:02 PM j Expense Amount 1,580,253.58 728.75 4,162.50 120.07 147,646.72 8,439.89 5,624.10 805.00 137,84 1,747,918,45 Expense Amount 1,317.23 1,629,738.94 IMOO -75,78134 -92,51199 84.00 8.75 14100 190.00 21.80 151.30 1,095.80 51,71 496.34 200.46 7,500.00 48835 249.00 70.00 486.00 1,70107 1,187,00 211.86 2,566.32 877,10 1,254,60 52.04 232.80 254,59 44.20 721.64 96.28 339.99 567.82 751,74 178.50 1013 1,342,00 2,881.50 270.00 90.95 1,112.28 10834 1,360.00 Packet: APPKT00085 - SHM 2/7/14 41. MMMMMMM Project Account Key **None** 1762Tech 1846Const 1891.Const 2/612014 7:22:02 PM Expense Amount 35.93 13,00 9,880.00 1,499.43 72.00 72.77 190.00 414.12 1,61158 421.14 30.24 4,128.89 677,73 432.00 867.00 32,911.28 65,96 282.94 802.21 7,722.44 4,06434 10,38168 11,360.00 60.83 368.76 138.22 32.00 43.33 85.61 4,162.50 120.07 64,601.77 68,521.09 14,523.86 499.00 2,141.79 4,187.33 1,61137 688.51 4,935.59 805.00 137.84 1,747,918.45 Expense Amount 1,600,271.73 64,601.77 68,521-09 14,523.86 1,747,918.45 Packet: APPKT00085 - SHIM 2/7/14 Page 5 of 5 26 Account Summary Account Number Account Name 101-6001-60320 Travel &Training 101-6002-60410 Printing 101-6003-60118 Plan Check 101-7001-60104 Consultants 101-7001-60320 Travel &Training 101-7001-60400 Office Supplies 101-7002-60183 Map/Plan Checking 101-7003-60115 Janitorial 101-7003-60429 Signs 101-7003-60431 Materials 101-7003-60433 Paint/Legends 101-7003-60672 Storm Drains 101-7003-61101 Utilities - Electricity 101-7004-43670 Traffic Signals 101-7004-60125 Temporary Agency Servi 101-7004-60189 Technical 101-7004-60423 Supplies-Graffiti 101-7004-60427 Safety Gear 101-7004-60431 Materials 101-7004-61116 Utilities - Electric - Signal 101-7004-61117 Utilities - Electric - Medi 101-7004-61211 Utilities - Water -Media 101-7006-60144 Contract Traffic Enginee 218-0000-42160 Cable 218-0000-60400 Office Supplies 218-0000-60665 Maint.-Other Equipment 218-0000-61200 Utilities - Water 218-0000-61300 Utilities- Telephone 218-0000-61501 Refuse Collection 241-9101-60103 Professional 270-0000-60482 Operating Supplies 401-1762-60108 Technical 401-1846-45010 Construction 401-1891-45010 Construction 501-0000-43430 Car Washes 501-0000-60674 Fuel & Oil 501-0000-60676 Vehicle Repair & Mainte 501-0000-60679 Motorcycle Repair & Me 502-0000-60108 Technical 502-0000-80100 Machinery & Equipment 601-0000-60556 SlIverRock Buildings 735-0000-23410 AD Administrative fees Grand Total: Project Account Key **None** 1762Tech 1846Const 1891.Const 2/612014 7:22:02 PM Expense Amount 35.93 13,00 9,880.00 1,499.43 72.00 72.77 190.00 414.12 1,61158 421.14 30.24 4,128.89 677,73 432.00 867.00 32,911.28 65,96 282.94 802.21 7,722.44 4,06434 10,38168 11,360.00 60.83 368.76 138.22 32.00 43.33 85.61 4,162.50 120.07 64,601.77 68,521.09 14,523.86 499.00 2,141.79 4,187.33 1,61137 688.51 4,935.59 805.00 137.84 1,747,918.45 Expense Amount 1,600,271.73 64,601.77 68,521-09 14,523.86 1,747,918.45 Packet: APPKT00085 - SHIM 2/7/14 Page 5 of 5 26 CITY MEETING DATE: February 18, 2014 ITEM TITLE: ACCEPT ON -SITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP NO. 31202 -4, RANCHO SANTANA AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 2 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Accept the on -site improvements associated with Tract Map No. 31202-4, Rancho Santana, and authorize staff to release the performance security. EXECUTIVE SUMMARY: • Rancho Santana is a residential development located south of Avenue 52 and west of Monroe Street (Attachment 1). • The developer, Oak Tree Industries, Inc., has completed all obligations of the On -site Subdivision Improvement Agreement and has requested release of the performance security. • Staff has verified satisfactory completion of these improvements and recommends acceptance of the on -site improvements. FISCAL IMPACT: None. BACKGROUND /ANALYSIS: The developer of Rancho Santana has completed all on -site improvements required by the conditions of approval for Tract Map No. 31202 -4. The on -site improvements include asphalt concrete pavement, curb and gutter, curb ramps, sidewalks, storm drain, catch basins, potable water and sewer improvements, dry utilities, landscaping, signing, street striping, and survey monumentation. No off- MA site improvements were required as part of this phase of the project. Staff has inspected the improvements and verified that they meet City standards. ALTERNATIVES: Acceptance of these improvements is a ministerial action necessary for the release of the on -site improvement security. Since the improvements have been inspected and have been found to meet City standards, staff does not recommend any alternatives. Report prepared by: Edward J. Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director /City Engineer Attachment: 1. Vicinity Map 28 ATTACHMENT 1 TM 31202 -4 RANCHO SANTANA VICINITY MAP NOT TO SCALE W -1 HWY 111 HWY 111 DR. CARREON BLVD cy- AVENUE 48TH w a ui of w AVENUE 50TH o z O u 0 z o � Ld w O U AVENUE 52ND SITE. AVENUE 54TH VICINITY MAP NOT TO SCALE W -1 Kiel CITY MEETING DATE: February 18, 2014 ITEM TITLE: APPROVE SECOND REQUEST TO EXTEND COMPLIANCE DEADLINE BY TWO YEARS FOR AGEDA CAMARGO AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve second request to extend compliance deadline by two years for Ageda Camargo. EXECUTIVE SUMMARY: • On June 25, 2007, the City cited Ms. Ageda Camargo for an illegal, unpermitted garage conversion. • In April of 2008, the City started court proceedings to gain compliance regarding the code violations. • On January 12, 2009, the City and Ms. Camargo signed a Declaration of Covenants, Conditions, and Restrictions ( "Declaration ") extending the compliance date to no later than January 13, 2012. • On February 12, 2012, Council approved an Amendment to the Declaration and extended the compliance date to no later than January 13, 2014; however, due to Ms. Camargo's declining health, she was not able to sign the Amendment. • Per Council's directive, staff has not taken any enforcement action against Ms. Camargo during the past two years. • The property is still out of compliance; however due to Ms. Camargo's medical and financial condition, staff recommends a second Amendment to the Declaration to extend the deadline by two more years. KI FISCAL IMPACT: None. BACKGROUND /ANALYSIS: In 2007, the City cited Ms. Camargo for an unpermitted garage conversion at her residence located at 53800 Avenida Montezuma. In exchange for the City agreeing to temporarily dismiss its enforcement action, Ms. Camargo and the City signed a Declaration and Agreement (Attachment 1) to extend the date to remove the illegal conversion. Ms. Camargo also signed a Hold Harmless Agreement to ensure the City would not be held liable in case of damage or injury resulting from the illegal conversion. The Agreement ended on January 13, 2012; however, another two -year extension was approved by Council, which expired on January 13, 2014. To date, the garage conversion still remains intact. Due to Ms. Camargo's age and deteriorating health, staff recommends a second extension be granted for two additional years. If approved, the new compliance deadline will be January 13, 2016. Also, consistent with the terms of the 2009 Declaration, staff seeks Council authorization to take the necessary action to gain compliance if the subject property is transferred (either through sale or death) prior to the expiration of the two years. ALTERNATIVES: As Ms. Camargo is neither financially nor physically able to remove the illegal structure and a hold harmless agreement is in place, staff does not recommend an alternative action. Report prepared by: Anthony Moreno, Code Compliance Supervisor Report approved for submission by: Frank Spevacek, City Manager Attachment: 1 . Declaration of Covenants, Conditions, and Restrictions Kea RECORDBD REQM- TED BY T14B CITY OF LA QTJINTA Box 1504 La Quints, CA 92247 Astn: Deby Conrad M�W NEW t I - THIS DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS ("Declaration and Agreement") is made this JZ.�` day of _2009,byand becwcon AGEDA CAMARGO, an individual ("Dccl.arant"),and the CITY OF LA 0,-U.INTA, a municipal corporation ("City"). RECITALS A. Declarant is the owner otthat certain real property located in the City of La Quints, County of Riverside, State of California with a physical address of 53800 Ave Montezuma, as more particularly described on Exhibit "A"attached hereto and incorporated herein by this reference ( "Property") B, The City has been pursuing a code enforcement case against Declarant for a garage that was converted into a living area without the required permits, After an V administrative effort, the City filed a criminal action against Declarant for violations related to the converted garage, The criminal case was filed in Riverside Indio Court, Indio Division, bearing a case number of INMI83280. OIL C. In lieu of sentencing on the case, D ' eclarant has agreed to the terms and conditions set forth in this Declaration and. Agreement, Declarant and the City agree that in exchange for the City's disi-nissal.of the criminal case under the terms set forth herein, Dechirant shall comply with each and every provision in this Declaration and Agreement, 33 — --------- M�W NEW t I - THIS DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS ("Declaration and Agreement") is made this JZ.�` day of _2009,byand becwcon AGEDA CAMARGO, an individual ("Dccl.arant"),and the CITY OF LA 0,-U.INTA, a municipal corporation ("City"). RECITALS A. Declarant is the owner otthat certain real property located in the City of La Quints, County of Riverside, State of California with a physical address of 53800 Ave Montezuma, as more particularly described on Exhibit "A"attached hereto and incorporated herein by this reference ( "Property") B, The City has been pursuing a code enforcement case against Declarant for a garage that was converted into a living area without the required permits, After an V administrative effort, the City filed a criminal action against Declarant for violations related to the converted garage, The criminal case was filed in Riverside Indio Court, Indio Division, bearing a case number of INMI83280. OIL C. In lieu of sentencing on the case, D ' eclarant has agreed to the terms and conditions set forth in this Declaration and. Agreement, Declarant and the City agree that in exchange for the City's disi-nissal.of the criminal case under the terms set forth herein, Dechirant shall comply with each and every provision in this Declaration and Agreement, 33 D, Declarant shatl hold, sell, encumber, and/or convey any interest in the Propert subject to the covenants, conditions, restrictions, and mservations as provided herein, No representation is rnade by the City, pursuan . t to this Declaration and Agreement, with respect IL the status of any area or structure of the Property other than the garage at-issue. ' i NOW THEREFORE, the Declarant declares, covenants and agrees, by and for itself, its heirs, executors and assigns, and all persons claiming under or through it that the Property shall be held, transferred, encumbered, used, sold, conveyed, ]eased, and occupied subject to the covenants and restrictions hereinafter set forth, 3. ' Declarant must agree to maintainab operational srnoke detector in the garage. Declarant hon • of this Declaration and Agreement to inspect the existing smoke, detector in the garage, If the 34 City inspector determines that the existing smoke detector is not adequate, the City will install all operational smoke detector, at City's sole expense. After the City confirms that an operational smoke detector exists in the garage or installs the sane, it she]] be the obligation of Declarent to maintain the same in compliance with applicable laws and regulations. outing her e - n she]) be understood as a waiver of any applicable City fees ill 5 N i connection with the work required heroin, 8 Any notice, demand, request, consent, approval, communication either party nl-jL either Z W shall be deemed communicated forty eight (4 8) hours from the time of mailing if ma.iDd as provided in this Section. To "City": THE CITY OF LA QUINTA Box 1504 La Quinta, CA 92247 MM_ To "Declarant": Q l 9, his Declaration and Agreement contains all of the agreements of the parties and all Previous understandings, negotiations and agreements are integrated into and superseded by this Declaration and Agreement, 10. This Declaration and Agreement may beamended at any time by the mutual consent of the parties by an instrument in writing signed by both parties, 11 The persons executing this Declaration and Agree-meat on behalf of the parties hereto warrant that they are duly authorized to execute this Declaration and Agreement on behalf of said parties and that by so executing this Declaration and Agreement the parties hereto are formally bound to the provisions of this Agreement. 11 This Declaration said Agreement shall'be binding upon and shall inure to the . 0 benefit of the parties hereto and their respective heirs, personal representatives, successors, and assigns. 14 In performing of its obligations and duties un.der this Agreement, each party shall comply with all applicable, local, state, and federal laws, regulations, rules., and ordinances. M-11 M In the event any notion is brought between the parties hereto relating to this Declaration:and Agreement or the breach thereof, the prevailing party in such action shall be actifie&bs recover fro the other party reasonable expenses, at or t heys',fees anti costs in connection with such, action or proceeding, ft. This Declaration on and Agreement is to be governed by the laws, of the State of California, IN WITNESS THEREOF, the undersigned have executed this Declaration and Agreement as of the, date first written above, AGE CAMARGO "City" OTY O - LA QUIRTA APPROVED AS T&IFORM, RUTAN U I(ER,LAP 'T 11 m Neam D znu Deputy city 4ttomey M FA State of California as County of Riverside On before me, Phyllis Manley, Notary Public, I certify under PENACTY OF PERJURY under the laws of the State of California that ,a the f.brego.ing paragraph. is true, no correct, BEE RMUS MANW 0*TI&I COMMbabn # 1607796 SWIM N0'V MM • Ccagwkwrio RWmide Courov WCOMM. &0*416- 201 38 mzmm�� I certify under PENALTY OF PERJURY under the Jews of the State of California that the foregoing parp.graphJa'true and correct, NIV %nalury of biota Public W ~AMA Y C&w"O" MkXy kAft • Caftmft NKW** CW* WC4"In 60" Ocf 16,201 [ R] Lot 20 in Block 196 of Santa Carmelitait Vale La Quinta Unit No. 19, as shown by Map on file in Book 19, pages 33 and 34 of Maps, Riverside County Records; IN EXHIBIT "B" RESIDENTIAL SAFETY INSPECTION CORRECTION LIST Is mmmm, W, ...... Xx This s(rocture lias been visually ijjsj�ertcd for compliance with the 2007 California Building, Mcchanical, E'lectrical, Plumbing, and Energy Codes, and die-City of La Qi.knta Municipal Code, No des(ruc(ivc, invCS11gation was carder- taken. Wiring, plumbing, insulation, arid any otilel• materials concealed in wall ❑3. ceiling spaces were not Observed all this insPection. MECHANICAL 1) Provide permanently installed heating equipment capable of mintai'm in 8an lincloor i-ernperatur—of 6.9017 at point of 3 feet above the floor. {CC; § 1204,1) 5) Provide 9GUSS to inspect and verify cleutricill sub -panel installation, including the following clerneom ii) S cry i cc ]Hine] and its a mp ac i ty; b) Grounding size, location and method; 0 Sub-panel ampacity; d) Conduit siw from senrice pm,c] to sub - panel; 0) Number Of cmld►tclors, their size, material, and insulation type., (CECArdoIcs 215, 220, 230, 240, 250 and 3 10) END Or, CORRE CTION LIST Residential Correction List EPA EXHIBIT "C', HOLD HARMLESS AGREEMENT 43 HOLD HARMLESS AGREEMENT 44 THE CITY OF LA QUINTA P. 0. Box 1504 La QUinta, CA 92247 Atin: Community Safety Manager I—sipmollom A.)2Xe41 & ^% N --) 0 j� 3 c 97%11610.0013 qM809,0 1401/08109 161 Sectiori 10 , In performing of its obligations and duties under this Agreemefit,,Oach Party sliall comply .with all I applicable,looal, state, and federal laws, regulations, rules, and ordinances. Section 11, In the event any action is brought bctw pan thq.-parties:. hereto relating to this Agreement or the breach thereof, the.pyiwailing party hi.such action sliall.be.entitledos noble recover from the other party reasta - I 6X 6hses, attafneys`fea and: casts in.00nnection with such action or proceeding, Seetinfi.-I - I 'This., Agreement is to be -governed by the laws frif the State of California. IN WITNESS TBE ill OP., the undersigned, have executed this, Agreement as, of the date first written above, APPROVED AS TO FORM: RUTA>.,g TTJCrk, LLP Z cy- Noam III I DCj)UtY City CLOVIICY N x. a A A - AGBbA CAMARGO ,city" CITY� F LA Q TA HI I certify under PENALTY OF PERJURY under the laWa'.of the Stam of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. (Seal) ILLLIALL2 Sig6tum of Notary'Public EVA 48 RECORDED REQUESTED BY AND WHEN RECORDED MAILED TO: THE CITY OF LA QUINTA 78495 Calle Tampico La Quinta, CA 92253 Attn: Anthony Moreno Exempt from Fee -- Public Agency (Government Code Section 6103) SPACE ABOVE FOR RECORDER'S USE ONLY AMENDMENT TO DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS THIS DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS ( "Declaration and Agreement ") is made this 18TH day of February 2014, by and between AGEDA CAMARGO, an individual ( "Declarant "), and the CITY OF LA QUINTA, a municipal corporation ( "City ") RFC'ITALS A. Declarant is the owner of that certain real property located in the City of La Quinta, County of Riverside, State of California with a physical address of 53800 Ave Montezuma, as more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference ( "Property "). B. The City has been pursuing a code enforcement case against Declarant for a garage that was converted into a living area without the required permits. After an administrative effort, the City filed a criminal action against Declarant for violations related to the converted garage. The criminal case was filed in Riverside Indio Court, Indio Division, bearing a case number of E\TMI83280. C. In lieu of sentencing on the case, Declarant has agreed to the terms and conditions set forth in the Declaration of Covenants, Conditions, and Restrictions dated January 12, 2009, and recorded with the Riverside County Recorder's Office. Declarant and the City agree that in 114 exchange for the City's dismissal of the criminal case under the terms set forth herein, Declarant shall comply with each and every provision in this Declaration and Agreement. D. Section 2 of the Declaration and Agreement required Declarant no later than January 12, 2012, to, inter alia, (a) bring the converted garage on the Property into full compliance with all applicable laws, regulations, and standards (b) schedule a City inspection of the garage to verify completion of the work and consent to such inspection, and (c) secure a written approval from the City for the required work. E. Declarant and the City agree to amend the Declaration and Agreement to provide Declarant until January 13, 2016 to comply with each and every provision of the Declaration and Agreement. NOW THEREFORE, the Declarant declares, covenants and agrees, by and for itself, its heirs, executors and assigns, and all persons claiming under or through it that the Property shall be held, transferred, encumbered, used, sold, conveyed, leased, and occupied subject to the covenants and restrictions hereafter set forth. TERMS AND CONDITIONS The deadline stated in section 2, of the Declaration and Agreement shall be extended from January 13, 2014 to January 13, 2016. 2. Except as expressly modified herein, each and every provision of the Declaration and Agreement shall remain in full force and effect. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 6'117 IN WITNESS THEREOF, the undersigned have executed this Declaration and Agreement as of the date first written above. "Declarant" AGEDA CAMARGO "City" CITY OF LA QUINTA APPROVED AS TO FORM: RUTAN & TUCKER, LLP Noam Duzman Deputy City Attorney 61 EXHIBIT "A" LEGAL DESCRIPTION Lot 20 in Block 196 of Santa Carmelita at Vale La Quinta Unit No. 19, as shown by Map on file in Book 19, pages 33 and 34 of Maps, Riverside County Records; IM 10,14 Me I I: RESIDENTIAL SAFETY INSPECTION CORRECTION LIST [INTENTIONALLY LEFT BLANK — SEE ATTACHED LIST] 53 State of California County of Orange On , before me, , Notary Public, personally appeared Noam Duzman, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his /her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) State of California County of Orange 54 On , before me, , Notary Public, personally appeared Ageda Camargo, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his /her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) Al 611 CITY MEETING DATE: February 18, 2014 ITEM TITLE: APPROVE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE, ADVERTISE FOR BID THE SPORTS COMPLEX LIGHTING REHABILITATION AND EXPANSION IMPROVEMENTS PROJECT, AND AUTHORIZE ADVANCED PURCHASE OF EQUIPMENT AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 4 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve the plans, specifications and engineer's estimate and authorize staff to obtain bids for the Sports Complex Lighting and Rehabilitation and Expansion Improvements; and authorize the advanced purchase of equipment at a not -to- exceed amount of $300,000. EXECUTIVE SUMMARY: • This project entails installing 11 new light poles to light additional fields at the La Quinta Sports Complex as well as upgrading the lighting system so that each field may be lit independently. • The plans, specifications, and engineer's estimate (PS &E) are now complete, and the project is ready to be advertised for bid. • In addition to approving the PS &E, staff recommends that the City advance purchase the 11 new light poles from the lighting equipment manufacturer to ensure the equipment arrives in time to be installed during the summer school break. FISCAL IMPACT: The Sports Complex Lighting project is included within the 2013/2014 Capital Improvement Program (CIP) and is programmed to receive $888,875 from Quimby funds, with $650,000 allocated for construction. Based on the engineer's estimate of $593,000, the project will have a contingency of approximately $57,000. Staff anticipates this project will add approximately $4,000 to the operating budget due to the additional light poles. The approved budget as presented in the CIP is: I-ft BUDGET LINE ITEM BUDGET Professional: $ 13,000 Technical (Insp /Test /Survey): $ 63,375 Design: $ 65,000 Construction: $650,000 Contingency: $ 65,000 City Administration: $ 32,500 TOTAL BUDGET: $888,875 BACKGROUND /ANALYSIS: The La Quinta Sports Complex was built in the late 1980s through a partnership between the Desert Sands Unified School District and the City. The complex has endured three decades of sports activity and now requires some improvements to better serve the needs of the community. This rehabilitation and expansion project will entail modifying the lighting system so that each field may be lit independently, thereby reducing power costs. In addition, new lights will be installed to allow expanded usage of the fields, as described below: • One new light pole at the batting cages • Six new light poles at the baseball field • Four new light poles at the football field The PS &E are complete for the project and are available for review in the City's Public Works Department. Contingent upon City Council's approval to advertise the Sports Complex Lighting Improvements on February 18, 2014, the following is the project schedule: City Council Bid Authorization Bid Period Award of Project Construction Accept Improvements ALTERNATIVES: February 18, 2014 February 19 — March 20, 2014 April 1, 2014 June through August 2014 August 2014 In order to complete construction during the summer school break, no additional alternatives are recommended. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director /City Engineer 58 CITY MEETING DATE: February 18, 2014 ITEM TITLE: APPROVE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE AND ADVERTISE FOR BID PHASE II PUBLIC FACILITY IMPROVEMENTS TO COMPLY WITH AMERICANS WITH DISABILITIES ACT PROJECT AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 5 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve the plans, specifications and engineer's estimate and authorize staff to obtain bids for the Phase II Miscellaneous Americans with Disabilities Act Public Facility Improvements project. EXECUTIVE SUMMARY: • This project entails a variety of upgrades to several City facilities in order to comply with the Americans with Disabilities Act (ADA). As identified in the City's ADA accessibility self - evaluation, these facilities include the La Quinta Park, Civic Center Campus, and Library. • Phase I of this project identified ADA improvements that did not require detailed plans to complete. This work was recently completed by a general building contractor under a separate contract. • The plans, specifications, and estimates (PS &E) for Phase II are now complete and recommended for City Council's approval for advertisement for bid. FISCAL IMPACT: A total of $488,207 is budgeted for City facility ADA improvements in the 2013/2014 Capital Improvement Program (CIP), with $344,415 allocated for construction. Phase I used $149,033, leaving $195,382 with a $22,000 contingency for Phase II construction. 6VI Based on the engineer's estimate, Phase II will use $161,481 of the monies available. The approved budget as presented in the CIP is as follows: BUDGET LINE ITEM BUDGET Professional: $ 34,442 Technical (Insp /Test /Survey): $ 33,579 Design: $ 34,442 Construction: $344,415 Contingency: $ 34,442 City Administration: $ 6,887 TOTAL BUDGET: $488,207 BACKGROUND /ANALYSIS: In 2011, the City conducted an ADA accessibility self - evaluation of its public facilities and commissioned an accessibility survey prepared by Disability Access Consultants. This survey identified the need for certain ADA improvements at the La Quinta Park, Civic Center Campus, and Library. Construction is complete on Phase I of the project, which included installing accessible benches, ADA compliant drinking fountains, and replacement hardware on doors to make them accessible. It also involved mounting ADA compliant signage on buildings and adjusting restroom mirrors, toilets, grab bars, dispensers, and counter heights, and other incidental items to comply with current ADA standards. The PS &E are now complete for Phase II, which is the final phase to complete the project. Phase II improvements include reconfiguration of existing ADA parking stalls, curb ramps, and sidewalks, which entails installing ADA compliant signing and striping, installing wheel stops in ADA parking stalls, modifying non -ADA compliant cross slopes, and installing truncated domes. Contingent upon City Council's approval to advertise the Phase II Miscellaneous Americans with Disabilities Act Public Facility Improvements project on February 18, 2014, the following is the proposed project schedule: City Council Bid Authorization Bid Period City Council Considers Award Construction Accept Improvements February 18, 2014 February through March 2014 April 1, 2014 April through July 2014 July 2014 ['Y17 ALTERNATIVES: Since these improvements are required by the ADA, no alternative actions are recommended. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director /City Engineer 1.11 I-PA CITY MEETING DATE: February 18, 2014 ITEM TITLE: ADOPT A RESOLUTION TO APPROVE CITY'S PARTICIPATION IN COUNTY OF RIVERSIDE MORTGAGE CREDIT CERTIFICATE PROGRAM AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 6 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Adopt a Resolution to approve the City's participation in the County of Riverside Mortgage Credit Certificate Program. EXECUTIVE SUMMARY: • The County of Riverside ( "County ") Mortgage Credit Certificate Program (MCC) assists low- and moderate- income first time homebuyers by providing a tax credit. • The County's Economic Development Agency (EDA) is in the process of applying for an annual allocation of funds for the MCC, as required by the California Debt Allocation Committee. • As part of this process, the EDA requires cooperating cities to provide a resolution, resolving to continue the City's participation and marketing of the MCC program. • The City has been a participant of the MCC program for 20 years. • The adoption of the attached resolution is necessary for the City to continue its participation in the MCC program, as a cooperating City under the EDA's program. FISCAL IMPACT: None. 63 BACKGROUND /ANALYSIS: The County has administered the MCC program for all cities and unincorporated areas of the County. The program is designed to assist low- and moderate- income first time homebuyers by providing a tax credit equal to twenty percent of the mortgage interest paid in a given year (Attachment 1). The tax credit amount directly reduces a homebuyer's federal income tax obligation dollar for dollar, allowing lenders to increase the net income of the homebuyer. The increase of cash flow can assist the homebuyer in qualifying for the home mortgage loan and: 1 . Allow the borrower to qualify for a higher purchase price 2. Reduce the homebuyer's qualifying ratios to enhance credit worthiness The County's MCC Program guidelines require eligible jurisdictions to determine each fiscal year period whether or not they would like to participate in the program. The City has participated in the MCC program since 1994. Since then, three households have received program assistance. Other participating Valley cities include Cathedral City, Coachella, Desert Hot Springs, Indio, and Palm Springs. Participation in the program provides another tool, at no cost to the City, to assist in expanding homeownership opportunities for La Quinta residents. Program participation requires the City to give notice of the program in a local publication twice a year. The City will have no other administrative obligations under this program. ALTERNATIVES: As this program is cost free to the City and provides financial assistance to low - and moderate- income La Quinta homebuyers, staff does not recommend an alternative. Report prepared by: Carla Triplett, Housing Coordinator Report approved for submission by: Les Johnson, Community Development Director Attachment: 1 . EDA Mortgage Credit Certificate Program Packet /Guidelines 64 RESOLUTION NO. 2014 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE CITY'S PARTICIPATION IN THE COUNTY OF RIVERSIDE MORTGAGE CREDIT CERTIFICATE PROGRAM WHEREAS, the Tax Reform Act of 1986 established the Mortgage Credit Certificate Program ( "MCC Program ") as a means of assisting qualified individuals with the acquisition of new and existing single - family housing; and WHEREAS, pursuant to Division 21, Part 1, Chapter 3.5, Article 3.4 of the California Health and Safety Code Sections 50197 et seq, local issuers are authorized to issue Mortgage Credit Certificates ( "Certificates ") and administer the MCC Program; and WHEREAS, the Board of Supervisors of the County of Riverside ( "County ") adopted Resolution No. 87 -564 on December 22, 1987 establishing an MCC Program; and WHEREAS, the Board of Supervisors of the County has authorized the County Economic Development Agency ( "EDA ") to administer the MCC Program pursuant to the applicable federal, state and local policies and procedures, and to enter into those agreements necessary for efficient administration of the MCC Program; and WHEREAS, the County will be applying to the California Debt Limit Allocation Committee for an MCC allocation in July 16, 2014 or thereabouts; and WHEREAS, The City of La Quinta wished to participate in the MCC Program administered by the EDA in connection with mortgage loans it will make available for the acquisition of new and existing single - family housing in the County; and WHEREAS, the adoption of this resolution is necessary to include the City of La Quinta as participating unit of general government under the County's MCC Program; and WHEREAS, the City agrees to cooperate with the County to undertake the MCC Program within the City jurisdiction to assist persons or households of limited income to purchase new and existing single - family residences located in the city; and WHEREAS, the City by adopting this Resolution, hereby gives notice of its election to participate in the County MCC program. M-11 Resolution No. 2014 - Mortgage Credit Certificate Program Adopted: February 18, 2014 Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta as follows: SECTION 1: The City of La Quinta agrees to participate in the MCC Program administered by the EDA in connection with mortgage loans it will make available for the acquisition of new and existing single - family housing in County; SECTION 2: The City of La Quinta agrees to assist the County to market the MCC Program within the City's jurisdictional boundary by publishing a general public notice in the local newspaper at least twice a year. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 18, day of February, 2014, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) ['Y:i Resolution No. 2014 - Mortgage Credit Certificate Program Adopted: February 18, 2014 Page 2 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ::A 68 Riverside County Economic Development Agency Mortgage Credit Certificate (MCC) Program { J O V Updated as of. 2/4/2014 of �to N""I", �N jou "I 0 00 n wn Information Packet July 1, 2013 Page 1 of 5 M- *1 Riverside County Economic Development Agency Mortgage Credit Certificate (MCC) Program This publication intent is to provide general information to interested buyers and real estate salespersons regarding the Riverside County Mortgage Credit Certificate Program. After reviewing this material, if you feel that you qualify for the program, please contact a Participating Lender. A list of Participating Lenders is available on our website at www.rchomelink.com under the MCC link. What is a Mortgage Credit Certificate? A Mortgage Credit Certificate (MCC) entitles qualified homebuyers to reduce the amount of their federal income tax liability by an amount equal to 20% of the interest paid during the year on a home mortgage. This tax credit allows the buyer to qualify more easily for a loan by increasing the effective income of the buyer. The buyer takes the remaining 80% of the mortgage interest as a deduction. When underwriting the loan, a lender considers this and the borrower is able to qualify for a larger loan than would otherwise be possible. The following table illustrates how a MCC increases a borrower's "effective home buying power ": Table 1 Effective Home Buying Power With and Without a MCC Without MCC With MCC First Mortgage Amount $300,000 $300,000 Mortgage Interest Rate 4% 4% Monthly Mortgage (Principal & Interest Only) $1,432 $1,432 MCC Rate N/A 20% Monthly Credit Amount N/A $200 "Effective" Monthly Mortgage Payment $1,432 $1,232 Annual Income Needed $61,371 $52,800 How does a Mortgage Credit Certificate actually work? Assume the homebuyer bought a home with a mortgage amount of $300,000 with an interest rate of 4% with the monthly mortgage payment of $1,432 as illustrated above. (1) The homebuyer would pay a total of $300,000 x 4% _ $12,000 of interesting the first year (loan amount x interest rate). (2) Because the homebuyer has a Mortgage Credit Certificate, the homebuyer could receive a federal income tax credit of $2,400 (20% x $12,000). If the homebuyer income tax liability is $2,400 or greater, the homebuyer will receive the full benefit of the MCC tax credit. If the amount of homebuyer tax credit exceeds the amount of his /her tax liability, the unused portion can be carried forward (up to three years) to offset future income tax liability. (3) The remaining 80% of the mortgage interest or $9,600 ($12,000 less $2,400) qualifies as an itemized income tax deduction. Updated as of. 2/4/2014 Page 2 of 5 rill Riverside County Economic Development Agency Mortgage Credit Certificate (MCC) Program (4) To receive immediate benefit of the MCC tax credit, the homebuyer would file a revised W -4 withholding from with the homebuyer's employer to reduce the amount of federal income tax withheld from his /her wages and increase homebuyer's take home pay by $200 per month ($2,400 _ 12). (5) By applying the increase in the homebuyer take home pay of $200 towards his monthly mortgage payment of $1,432; his effective monthly payment becomes $1,232 ($1,432 minus $200). What is the difference between a "tax credit" and a "tax deduction "? A "tax credit" entitles a taxpayer to subtract the amount of credit from their total federal tax bill whereas a "tax deduction" is subtracted from adjusted gross income before federal income taxes are computed. What happens if the homebuyer cannot use the entire amount of the MCC credit for the year in which it applies? If the amount of the MCC exceeds the homebuyer's tax liability, the unused portion of the credit can be carried forward to the next three years or until used, whichever comes first. How long does the MCC last? The MCC is in effect for the life of the loan as long as the home remains the borrower's principal residence. The MCC is not transferable to a new loan when refinancing, nor can it be assigned or transferred to a new buyer or another home. In addition, the MCC Program includes a nine year recapture provision which provides for payment of a recapture tax to the IRS if the property ceases to be the borrower's primary residence within nine years from the close of escrow. The amount of tax recapture is determined by formula, and provided to the borrower at the time the application. After expiration of the nine year period, the borrower may dispense of the property without incurring penalty, but would lose the future benefits of the MCC. Who qualifies for a MCC? The three basic qualifications are: (1) the borrower must be a first time Home Buyer; (2) the borrower's annual income must fall within the program income limits; and (3) the home being purchased must be within the program purchase price limits and in an eligible location. If the home is located in a Target Area Census Tract, then the first -time buyer limitation does not apply and the income and purchase price limits are higher. What is a first -time Home Buyer? A first time Home Buyer is defined as a person and their spouse who have not had an ownership interest in improved - upon residential real property nor claimed any real estate or mortgage related income tax deductions for the previous three (3) years. What are Target Areas? Target areas are census tracts designated by the Federal government to encourage investment. Target area census tracts may be found by going to EDA's website at www.rchomelink.com and then clicking on the MCC link. Updated as of. 2/4/2014 Page 3 of 5 N Riverside County Economic Development Agency Mortgage Credit Certificate (MCC) Program What are the income and acquisition cost limits? The following table contains the present income and purchase price limits: Table 2 Riverside County MCC Income and Acquisition Cost Limits for 2014 Maximum Income* Outside Inside Target Area Target Area Household with 1 - 2 persons $68,100 $81,720 Household with 3 or more persons $78,315 $95,340 Maximum Home Outside Inside Purchase Cost Target Area Target Area New & Existing Home $461,538 $564,103 * Maximum income refers to the gross annual household income of the mortgagor(s) and all persons 18 and older who will live in the residence What are the qualifying locations? Riverside County can issue MCC's to buyers who are purchasing a home that is located in any unincorporated area or within the boundaries of a participating city. Currently, the following cities are participating in the County's MCC Program: Beaumont, Blythe, Calimesa, Canyon Lake, Cathedral City, Coachella, Corona, Eastvale, Hemet, Indio, Lake Elsinore, La Quinta, Moreno Valley, Murrieta, Norco, Palm Desert, Palm Springs, Perris, Riverside, San Jacinto, Temecula and Wildomar. What kinds of properties are eligible? The residence purchased in conjunction with a MCC must be the borrower's principal residence and may not be used as a business or vacation home. The home may be a detached or attached single family home, condominium unit, a co -op unit, or a manufactured home on a permanent foundation. How do I apply for a Mortgage Credit Certificate? Borrowers must apply for a MCC through a Participating Lender. The Participating Lender will perform an initial qualification and assist the borrower in completing the MCC submission forms. The Lender then submits the MCC application to the County. The County reviews the Borrowers qualifications and, if they meet the program guidelines, issues a letter of commitment to the Lender. The Commitment Letter must be issued prior to the close of the loan. The loan must close within 60 days of the commitment. Upon loan closing, the Lender submits the MCC Closing package to the County and the County issues the MCC, with the Lender and borrower each receiving a copy. The borrower may then claim the tax credit on their Federal Income Tax Returns. The borrower can receive the money annually as a tax refund or adjust his or her W -4 withholding form to receive the benefit via an increased pay check. Updated as of. 2/4/2014 Page 4 of 5 r`A Riverside County Economic Development Agency Mortgage Credit Certificate (MCC) Program What are the loan terms? The loan terms depend on the Lender and type of loan you use. Depending on the mortgage marketplace and the borrower requirements, each Lender can set its own interest rate, length of mortgage term, down payment requirement, fees, points, closing costs and other loan terms. MCC's may be used with fixed, fifteen or thirty year term loans, including FHA 203(b), VA, FNMA, FHLMC and privately insured loans. MCC's may not be used in conjunction with bond backed loans, such as Cal -Vet or California Housing Financing Authority (CaIHFA) loans. Is there a fee to receive a MCC? The maximum total fee for a MCC is $400.00. Of this, the County collects a $300.00 Non - Refundable application fee which may be paid by any person (buyer, seller, lender, etc.). Participating Lenders may charge up to $100.00 for their processing of the MCC. Therefore, the total maximum charge in association with the MCC is $400.00. This is separate from the other fees associated with purchasing a home, such as escrow fees, loan origination and processing fees and closing costs. Your lender can provide you with a breakdown of the total fees associated with obtaining a mortgage loan. How do I find an Approved Lender? The County maintains a list of Participating Lenders who have agreed to participate in the County's MCC Program. If you are interested in purchasing a home and feel that you will qualify for the MCC Program, you must contact one of the Participating Lenders directly. How does a Lender become approved for the MCC Program? In order to participate in the County's MCC Program, each lender must enter into a Lender Participation Agreement with the County. The Lender Participation Agreement details the lenders responsibilities for assisting Borrowers in obtaining a MCC. Once the lender agrees to participate in the MCC Program and signs the Lender Participation Agreement, the Lender must attend MCC training, provided by EDA. Upon completion of this process, the lender may submit MCC applications through the County's Program. What happens if I refinance my home? Once you refinance the first mortgage on your home you will automatically lose the benefits of the MCC Program. For More Information: If you would like to apply for a MCC, please contact one of the Participating Lenders by going to www.rchomelink.com and following the MCC link. If you have any questions or need additional information about the MCC Program please contact: Riverside County Economic Development Agency 5555 Arlington Avenue Riverside, CA 92504 951 - 343 -5469 Updated as of. 2/4/2014 Page 5 of 5 73 74 CITY MEETING DATE: February 18, 2014 ITEM TITLE: ADOPT RESOLUTION TO OBTAIN FEDERAL FINANCIAL ASSISTANCE FROM DEPARTMENT OF HOMELAND SECURITY SUBGRANTED THROUGH CALIFORNIA OFFICE OF EMERGENCY SERVICES AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 7 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Adopt City Council Resolution 2014- setting forth City staff positions authorized to take actions necessary to obtain federal financial assistance from the Department of Homeland Security subgranted through the California Office of Emergency Services. EXECUTIVE SUMMARY: • The California Office of Emergency Services is requiring the City to identify City staff positions authorized to apply for Federal Emergency Management Agency (FEMA) funds made available through the Department of Homeland Security. • Adopting this resolution will designate staff positions and allow the City to be reimbursed for eligible costs resulting from natural disasters such as earthquakes, power outages, and floods. FISCAL IMPACT: The fiscal impact depends on the extent of damage the City suffers during any given FEMA event and the funds made available by the Department of Homeland Security. Currently, the City is requesting a federal financial reimbursement of approximately $600 for damages caused by flooding in 2010. Typical eligible costs include cleanup efforts, street repairs, and other infrastructure restoration necessitated by damages resulting from a natural disaster. 0.1 BACKGROUND /ANALYSIS: The attached resolution authorizes certain City staff members to perform the actions needed in order to obtain federal financial assistance provided by the Department of Homeland Security and subgranted through the State of California. The City staff positions are as follows: • City Manager • City Engineer • Community Development Director • Emergency Manager The resolution will be in effect for three years, and will need to be considered by City Council again in 2017. ALTERNATIVES: Since this action is necessary for the City to qualify for reimbursement of federal emergency assistance, staff does not recommend alternative action. Report prepared by: Timothy R. Jonasson, P.E. Public Works Director /City Engineer Report approved for submission by: Frank J. Spevacek, City Manager rcy RESOLUTION NO. 2014 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, SETTING FORTH THE CITY STAFF POSITIONS AUTHORIZED TO TAKE ANY ACTIONS NECESSARY FOR THE PURPOSE OF OBTAINING FEDERAL FINANCIAL ASSISTANCE FROM THE FEDERAL DEPARTMENT OF HOMELAND SECURITY BE IT RESOLVED by the City Council of the City of La Quinta, California, that the city employees holding the following city positions: • City Manager, or • City Engineer, or • Community Development Director, or • Emergency Manager Are hereby authorized to execute for and on behalf of the City of La Quinta, California, a public entity established under the laws of the State of California, any actions necessary for the purpose of obtaining federal financial assistance provided by the Federal Department of Homeland Security and subgranted through the State of California. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of February 2014, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California NFA ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Certifica tion I, Susan Maysels, duly appointed and City Clerk of the City of La Quinta, California do hereby certify that the above is a true and correct copy of a resolution passed and approved by the City Council of the City of La Quinta, California on the 18th day of February 2014. Dated: Susan Maysels, City Clerk City of La Quinta, California 78 CITY MEETING DATE: February 18, 2014 ITEM TITLE: APPROVE PROFESSIONAL SERVICES AGREEMENT WITH ARNOLD PALMER DESIGN COMPANY FOR SILVERROCK GOLF COURSE ARCHITECTURAL SERVICES AGENDA CATEGORY: BUSINESS SESSION: 1 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve a professional services agreement with Arnold Palmer Design Company, for a not -to- exceed amount of $95,000, to provide professional architectural design services for restoration of the SilverRock Resort golf course, and authorize the City Manager to execute the contract subject to minor modifications as deemed necessary by the City Attorney. EXECUTIVE SUMMARY: • On May 21, 2013, the City Council selected the Parallel Canal Option for replacing a portion of the Coachella Canal located within the SilverRock Resort golf course (Attachment 1), which is scheduled to be under construction on May 1, 2014. • Construction of a parallel canal will have a significant impact on the golf course, requiring the redesign of five golf holes adjacent to the canal. • In order to maintain the branding as an Arnold Palmer Signature course, the City must enter into an agreement with Arnold Palmer Design Company (APDC) for the redesign of the affected golf holes. • The attached Professional Services Agreement (PSA) with APDC (Attachment 2) provides for complete design and reconstruction of the golf course by early fall 2014 to minimize loss of golf revenue. FISCAL IMPACT: This action will result in a PSA for design services for a not -to- exceed amount of $95,000. Funding from Redevelopment Agency (RDA) 2002 bond proceeds was r*:1 previously approved for the design and construction of the SilverRock Canal Relocation Improvements in the Fiscal Year 2013/2014 Capital Improvement Program. Budgeting for civil engineering support by RBF Consulting was previously approved for infrastructure design of SilverRock from RDA bond proceeds. Revenue loss and the reduction in maintenance expense for the closure of the back side of the Palmer Course during construction will be included in the Fiscal Year 2014/2015 SilverRock Annual Plan. The City has reserved up to $900,000 for golf course operating losses in the current year budget. BACKGROUND /ANALYSIS: A portion of the Coachella Canal within the SilverRock Resort golf course is reducing water flow for Coachella Valley Water District (CVWD) irrigation customers by approximately 50 percent. On May 21, 2013, the City Council selected the Parallel Canal Option for replacing this portion of canal. Under this option, CVWD will construct a new canal parallel lower than the existing canal that will re- establish full capacity of the canal. The new canal will be approximately 41 feet west of the existing canal, within the existing 140 -foot wide United States Bureau of Reclamation (USBOR) right -of -way. Within this right -of -way, approximately 41 feet will be required to accommodate the canal structure. Approximately 15 to 20 feet of clear space on either side of the canal will be necessary for CVWD's access for maintenance, and an additional 10 to 15 -foot buffer area will be required on both sides of the canal outside the clear space. Recent discussions with CVWD staff indicated that the City will be allowed to place some turf in the buffer area; however, golf features such as bunkers, greens and tee boxes will not be allowed within the USBOR right -of -way per the original license agreement for construction of the Palmer Course. As a result of the parallel canal construction, five golf holes (Hole Nos. 10, 11 , 12, 15 and 16) will be impacted, requiring redesign to accommodate the new canal location and revised canal cross section. In order to maintain the branding as an Arnold Palmer Signature Course, the City must enter into an agreement with APDC for the redesign of the affected holes. Additionally, staff recommends that the redesign of these holes be done in accordance with a golf concept plan, which takes into account all golf holes that may be impacted by future hotel development on the site. The PSA for golf design services includes the following phases: • Phase 1 — A concept plan for the revised back nine golf holes for the Palmer Course will be prepared by APDC subject to approval by the City. • Phase 2 — Once the concept plan is approved, the five golf holes impacted by the relocation of the canal will be redesigned by APDC to be part of the 80 City's bid documents for the restoration of the holes. The City's civil engineer for SilverRock, RBF, will prepare final grading, drainage and irrigation design based on APCD's golf course design. CVWD will require the City to submit any plans affecting USBOR right -of -way for their approval prior to construction. • Phase 3 — Construction support from APCD will be provided to assist and advise the City during bidding and construction of the project. All golf course design work related to the development of a hotel is considered additional work requiring separate written authorization by the City. If approved by City Council, the following is the anticipated schedule for the Parallel Canal and SilverRock Golf Restoration Projects: APDC PSA approval February 18, 2014 Redesign golf holes /CVWD approval February through May 2014 Closure of back nine holes at SilverRock and May 1, 2014 start of Canal Relocation Project by CVWD Authorization to bid SilverRock Golf June 3, 2014 Restoration Project Award of contract for SilverRock Golf July 15, 2014 Restoration Project Notice to proceed for SilverRock Golf August 15, 2014 Restoration Project Completion of CVWD's Canal Relocation September 1, 2014 Project Completion of City's SilverRock Golf October 1, 2014 Restoration Project ALTERNATIVES: Since the SilverRock Golf Restoration Project must be under construction by the end of this summer or risk further revenue loss from closure of the back nine holes of the golf course, no alternative is recommended. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director /City Engineer Attachments: 1 . Non - subsided Portion of Coachella Canal at SilverRock Resort 2. PSA with APDC 81 82 COACHELLA CANAL NON - SUBSIDED CANAL SECTION LEGEND ATTACHMENT 1 EEM NON - SUBSIDED CANAL SECTION 0119 iawi"A R' 84 ATTACHMENT 2 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement ") is made and entered into by and between the CITY OF LA QUINTA, ( "City "), a California municipal corporation, and ARNOLD PALMER DESIGN COMPANY, INC. ( "Consultant "). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to architectural services for the SilverRock Resort golf course resulting from the realignment of the Coachella Canal as well as the development of a luxury hotel and amenities, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work "). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. Furthermore, these services are being undertaken by Consultant in order to maintain the Arnold Palmer Signature Golf Course brand for the City's existing golf course. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until Last revised 2 -5 -14 1 85 written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services ( "Additional Services ") when directed to do so by the Contract Officer. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer. It is specifically understood and agreed that oral requests and /or approvals of Additional Services shall be barred and are unenforeceable. Failure of Consultant to secure the Contract Manager's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time due, whether by way of compensation, restitution, quantum meruit, etc. for Additional Services provided without the appropriate authorization from the Contract Manager. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.2 of this Agreement. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements "). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. Last revised 2 -5 -14 2 E -N 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation ") in a total amount not to exceed Ninety Five Thousand Dollars ($95,000) (the "Contract Sum "), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Consultant's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement, "Additional Services." 2.2 Compensation for Additional Services. Additional services approved in advance by the Contract Manager pursuant to Section 1.6 of this Agreement, "Additional Services," shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5 %) or less of the Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for additional services must be approved by the La Quinta City Council. Under no circumstances shall Consultant receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1 .6 of this Agreement. 2.3 Method of Billing. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. Last revised 2 -5 -14 3 87 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. It is anticipated that project design for Phase 2 will be completed by Consultant no later than May 1, 2014 in order for the improvements to be advertised for construction by City in June 2014 with construction to begin no later than September 1, 2014. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit C (the "Schedule of Performance "). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with Sections 8.7 or 8.8 of this Agreement, the term of this agreement shall commence on February 25, 2014 and terminate on February 24, 2015. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Brandon Johnson, Vice President b. Arnold Palmer C. Thad Layton, Vice President Last revised 2 -5 -14 4 88 It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, Public Works Director /City Engineer, or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. Last revised 2 -5 -14 5 89 5.0 INSURANCE 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the Commercial General Liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $ 1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi - trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be Last revised 2 -5 -14 6 [.*I$] primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $ 1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $ 1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and /or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. Last revised 2 -5 -14 7 BSI 5.3 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1 . Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so- called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid Last revised 2 -5 -14 8 F:YA by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non - contributing basis in relation to any other insurance or self insurance available to City. 9. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Consultant agrees not to self- insure or to use any self- insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self- insure its obligations to City. If Consultant's existing coverage includes a deductible or self- insured retention, the deductible or self- insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self- insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non - compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. Last revised 2 -5 -14 9 IM 14. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and /or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all- inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 20. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Last revised 2 -5 -14 10 [.*Z! 21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 INDEMNIFICATION. 6.1 General Indemnification Provision. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ( "Indemnified Parties ") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. Last revised 2 -5 -14 11 F:1'7 6.2 Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. a. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Desian Professionals. 1. Applicability of Section 6.2(b). Notwithstanding Section 6.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ( "Indemnified Parties ") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. Last revised 2 -5 -14 12 [-*R 3. Design Professional Defined. As used in this Section 6.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 7.0 RECORDS AND REPORTS. 7.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 7.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 7.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not Last revised 2 -5 -14 13 IMA disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty -five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.7. 8.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and Last revised 2 -5 -14 14 I.M. remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non - liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. Last revised 2 -5 -14 15 14M 9.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first -class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty -eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Frank Spevacek, City Manager 78 -495 Calle Tampico La Quinta, California 92253 To Consultant: ARNOLD PALMER DESIGN COMPANY Attention: Brandon Johnson Vice President 9000 Bay Hill Blvd., Suite 300 Orlando, Florida 32819 Email: brandon@arnoldpalmerdesign.com 10.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 10.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be Last revised 2 -5 -14 16 `lli declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Frank J. Spevacek, City Manager Date ATTEST: Susan Maysels, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney Last revised 2 -5 -14 17 W11 CONSULTANT: ARNOLD PALMER DESIGN COMPANY, INC. By: Name: Title: Date: Last revised 2 -5 -14 18 `[NY' Exhibit A Scope of Services APDC will provide golf course architectural services to The City. Brandon Johnson will be the Lead Senior Golf Course Architect supported by Arnold Palmer and Thad Layton. APDC will provide the following deliverables and consulting services for Silver Rock Resort: Assessment - Site Evaluation and Analysis a. Review functionality, playability and aesthetic quality of the greens, green surrounds, tees, bunkers, waste bunkers, fairways, roughs, practice facility, drainage, grass lines and landscaped /native areas for the entire golf course. Focus will be on studying the impact of the canal realignment project and inclusion of Meriwether Development Hotel Master planning project. b. Summary of Findings —A written Assessment Report that will likely recommend actions to improve playability, functionality, safety, agronomic conditioning and aesthetics. Additional Architectural Services Phase One (1) - Master Plan - Canal Realignment and Meriwether Development Project a. One (1) Comprehensive Master Plan based on the Assessment Report and continued consultation and collaboration with the City. b. One (1) Final Master Plan — including proposed changes that address the new parameters of the intended development and the golf course. New and revised centerlines, golf features and proposed limits of disturbance will be illustrated. {select before and after concept images showing "character" of important modifications may be included, at APDC's discretion, for up to two golf holes.} Phase Two (2) - Construction Document Preparation (Canal Realignment Phase and Meriwether Development Phase when applicable) a. Golf Course Construction Plans will be provided, including specifications and /or field /concept plans sketches for construction. These construction plans may include but will not be limited to staking, clearing /grubbing /stripping turf, grading, drainage and grassing /landscaping for the holes impacted by the canal realignment project, including tees, fairways, roughs, greens, mounds, swales and bunkers. b. A Bid Sheet will be provided, listing all of the processes, materials and estimated quantities from the completed Construction Plans, necessary to put the Drawing Package out to bid or to negotiate a contract directly with a single contractor. c. A Golf Course Specification Book will be provided, which will explain, in detail, how each phase and process of golf course construction should take place. All material specifications, product standards and special applications will be noted. Last revised 2 -5 -14 19 103 Phase Three (3) — Construction Administration /Construction Review a. APDC will work closely with the Golf Course Contractor to ensure that the golf course is built to APDC's plans and specifications. An APDC approved contractor is recommended to execute the work. b. APDC will conduct periodic on -site review of construction activities. c. Coordination among APDC, canal realignment contractor, golf course contractor, landscape installation contractor and other consultants will be expected during construction. Branding Silver Rock is currently an "Arnold Palmer Signature" golf course and will remain such during and after any renovation project so long as APDC's specifications are followed. f tell ! Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.2 of this Agreement, the maximum total compensation to be paid to Consultant under this Agreement is Ninety Five Thousand ($95,000) ( "Contract Sum "). The Contract Sum shall be paid to Consultant in installment payments made on a monthly basis and in an amount identified in Consultants Schedule of Compensation for the work tasks performed and properly invoiced by Consultant in conformance with Section 2.2 of the Agreement. APDC's Architectural Fee Schedule (Canal Realignment) Phase One (1) — Master Plan - $25,000 1. upon execution of Design Contract — $12,500 2. upon completion of City's Comprehensive Review and incorporation of review comments by Consultant: $12,500. Deliverables for this phase include one color copy of completed Master Plan as described in Exhibit A, Phase 1, Paragraph (b) . Consultant shall also provide preliminary construction cost estimates for reconstruction of the golf holes affected by the new routing. Phase Two (2) - Construction Document Preparation — $20,000 1. upon approval to proceed with Phase 2: $10,000 2. upon completion of the Construction Documents and incorporation of City's comments by Consultant: $10,000 Deliverables for this phase include 85% plan submittal followed by final plans as described in Exhibit A, Phase 2, Paragraphs a, b and c. Final irrigation plans, grading plans and City's boiler plate specifications will be provided by City. City will be responsible for assembling final bid documents, advertising the project for construction bids and award of the construction contract. Phase Three (3) — Construction Administration /Construction Review - $50,000 1. upon commencement of construction in Phase 3: $25,000 2. upon completion of Construction and acceptance of improvements by City Council: $25,000 Consultant shall be responsible for reviewing and advising City on prequalifications of golf contractors as well as review of any contractor submittals required for constructing the project. Consultant will be responsible for advising the City on any work that is not in conformance with the Consultant's design; however, once the construction contract is awarded no changes or modifications will be made to the design without the prior written approval by the City. Last revised 2 -5 -14 21 105 APDC's Architectural Fee Schedule (Meriwether Development Project) Phase Two (2) - Construction Document Preparation — to be decided after final scope and schedule of project is solidified. This work is subject to negotiations with the City's hotel developer and requires separate written authorization by the City before it is performed by the Consutant. Phase Three (3) — Construction Administration /Construction Review - to be decided after final scope and schedule of project is solidified. This work is subject to negotiation with the City's hotel developer and requires separate written authorization by the City before it is performed by the Consutant. `DIV, Exhibit C Schedule of Performance Consultant shall complete all services identified in the Scope of Services, Exhibit "A" of this Agreement in accordance with the Travel Schedule below: Estimated Travel for Project (Canal Realignment) Phase One — 2 Trips - Initial Site Review, Analysis and Evaluation -Field Review of various conceptual routing plans (One plan may be staked for field review prior to final plan) -Final Routing review in field with centerlines staked /flagged to final plan. Phase Two — 1 Trip - Approximately 50% complete, Collaboration visit with consultants Phase Three — Estimated 3 -5 visits Periodic site visits approximately every 1 -2 weeks from commencement of construction through grow -in /opening. Visits will be made in greater frequency during feature shaping, greens construction, detailed bunker construction and finish grading operations. - Staking /Layout/Clearing and Initial Mass Grading — One(1) Site Visit Minimum - Mass Grading and Feature Shaping Review - One(1) Site Visit Minimum - Greens Construction and Detailed Bunker and feature design Review - Two (2) Site Visit Minimum - Finishing Shaping and Seedbed Prep Review - One(1) Site Visit Minimum APDC's Expenses and Project Travel The City will reimburse APDC's travel - related expenses in connection with the Project within thirty (30) days of receiving an APDC invoice for such expenses Last revised 2 -5 -14 23 107 Exhibit D Special Requirements None. Last revised 2 -5 -14 24 108 CITY MEETING DATE: February 18, 2014 ITEM TITLE: SUPPORT CALIFORNIA SENATE BILL 69, ASSEMBLY BILL 1 521 , OPPOSE HOUSE RESOLUTION 29 AND DIRECT STAFF TO DEVELOP LEGISLATIVE POLICY POSITIONS AGENDA CATEGORY: BUSINESS SESSION: 2 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Support California Senate Bill 69, Assembly Bill 1521, oppose House Resolution 29 and direct City Manager to draft letters presenting the City's position to be signed by the Mayor; and further direct staff to develop legislative policy positions for City Council consideration. EXECUTIVE SUMMARY: • Support of Senate Bill 69 (SB 69) and Assembly Bill 1521 (AB 1521) would provide additional revenue to cities and recently incorporated cities by allowing new vehicle license fee adjustments. • Opposition of House Resolution 29 (HR 29) addresses additional restrictions and requirements that increase costs when contracting out for city services (such as requiring City contractors to pay their employees living wages and benefits). • Frequently, the City receives requests to take a position on legislation moving through the California State Legislature and United States Congress, such as the aforementioned Bills and House Resolution. Development of a legislative policy positions guide will allow the City to expedite efforts to respond to legislative requests during time sensitive legislative cycles. FISCAL IMPACT: None. BACKGROUND /ANALYSIS: The California State Department of Motor Vehicles collects fees on vehicles licenses, a portion of which goes to cities. Cities rely on this Vehicle License Fee `1 (VLF) revenue to pay for city services, and newly incorporated cities require the revenue to ensure their future fiscal health. In 2011, SB 89 redirected VLF revenues, which took away a key source of funding for four newly incorporated cities in Riverside County. SB 69 would allow newly incorporated cities to resume receipt of revenues anticipated prior to their incorporation. AB 1521 is a companion piece of legislation that would ensure the continuance of VLF revenue to cities. It would establish a VLF adjustment amount based on changes in assessed valuation of property that would replace lost revenue (from the SB 89 directive) with property tax revenue. Support of AB 1521 would increase revenue to cities. HR 29 relates to the outsourcing of public services. It adds new requirements and mandates to local governments when considering contracting out for city services, which would increase city expenditures. Cities already have various local and state contracting laws in place that facilitate efficient service delivery without the extra costs. The City should oppose this legislation. For streamlining and expediting legislation efforts in the future, developing a legislative policy positions guide for the City would provide for a comprehensive approach to allow staff to take immediate action on pressing legislation. It would outline the City Council's policy positions on key legislative matters that could affect cities and serve as guiding document for staff on reviewing legislation. The guide would be presented to the City Council annually and would include: legislative goals, top priorities, and legislative trends that may impact the City's ability to conduct business and provide services to the community. With the guide, staff would be authorized to prepare position letters for the Mayor's signature, and subsequently send copies to all members of the City Council. Should this item be of interest to the City Council, staff will bring forward an agenda item in March 2014 for City Council consideration. Report prepared by: Chris Escobedo, Assistant to City Manager Report approved for submission by: Frank Spevacek, City Manager "lt CITY MEETING DATE: February 18, 2014 ITEM TITLE: CLASSIFICATION SYSTEM UPDATE AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: 1 PUBLIC HEARING: RECOMMENDED ACTION: No action required; this is an informational item only. EXECUTIVE SUMMARY: • The City's Classification and Compensation System (System) is being updated to reflect industry best practices and to address the City Council's vision to create a high performance organization. • The new classification framework creates a more flexible, simplified structure with broadly defined job categories that place employees who perform similar bodies of work into the same group. The groups are then further refined, based on levels of responsibility. • Fox Lawson & Associates is currently working on a compensation survey that includes both private and public sector markets to ensure the City's pay structure is equitably aligned. • The current classification framework may be refined and modified once the compensation study data is examined and evaluated. • This is the first phase in the development of the System. Once staff has integrated the classification and compensation portions together, the new structure will be brought back to Council for review and adoption. FISCAL IMPACT: None at this time. "`i BACKGROUND /ANALYSIS: The City is currently working on a new System, which aligns with the City's vision and guiding principles to develop staff from within the organization as a proactive measure to meet the changing needs of the City. The framework of this new System will aid the City in strengthening employee talents and skills necessary to create a high performing organization. The City contracted with Fox Lawson & Associates to conduct a classification and compensation study. The classification portion is complete (Attachment 1), and reduces the number of classifications from 47 to 15, placing all positions into one of five classification structures, which include: • Administrative • Code Administration • Maintenance and Operations • Management Administration • Management The major benefit of this new structure is that it places positions that perform similar bodies of work across the organization in the same classification and level, as opposed to isolating every single position based on the more specific duties of each job. This will create increased flexibility in resource allocation, opportunities for lateral and upward mobility and job depth throughout the organization. The new structure develops a proactive and portable system that will better accommodate future changes in the organization. Employees performing similar bodies of work will now be able to work across departments or with teams from separate departments to improve customer service. During the development phase of the process, the Executive Team reviewed the classifications. Several meetings were conducted with employees in each classification to refine them based on employee feedback. Next Steps 1. Examine the compensation structure with data from both private and public sector markets to ensure the City's pay structure is equitably aligned. 2. Revise the City's performance evaluation tool to ensure it is aligned with the vision and guiding principles of the City, identifies individual development goals for every employee, and sets concise criteria for performance expectations. 3. Align the performance evaluation model with the new classification and compensation structure to ensure exceptional performance can be rewarded, high performing employees are retained, and new, high - performing talent is attracted. Report prepared by: Terry Deeringer, Human Resources /General Services Manager Report approved for submission by: Frank Spevacek, City Manager Attachment: 1 . Classification Worksheet 112 I • m ATTACHMENT 1 MCI Uw • MCI Uw A ME V rl. © � k \ \ \ \ /� \ /� \ / / � � / \ \ ME V rl. Reports/ Informational Items: M Report to La Quinta City Council Palm Springs International Airport Commission Meeting January 15, 2014 Budget: Revenue is up 14% from a year ago, and Expenses are only up 9 %, making for a good year. We are still projected to finish the year with $6 -7 million in cash. Passenger Activity: Activity for November was down by 0.9% from last year, and still up by 1.5% year to date. Load - factor continues to be high, as the airlines fine -tune their capacities. 2013 is the second record year in a row for passenger activity. General: 1. The Starbucks lobby store is in the planning /design stages. 2. The security door design is being revised 3. Our Environmental Plan is nearly ready for publishing 4. Our landscape improvement plan is in process, but the City will be re- modeling the island area in the adjoining street. The Staff are coordinating the two activities. 5. Signature is interested in leasing the hangar recently vacated by Heckman Corp. Discussions are in process. American Airlines Air Service Incentive: The Commission recommended that the City Council ratify the expenditure of a not -to- exceed amount of $30,OOOin marketing incentive funds for American Airlines expanded air service frequency over the 2014 winter season. This expansion is for adding another daily round -trip flight to Chicago. The FAA requires that these funds only be used fro promoting the a new route, or increased frequency of an existing route. The Palm Springs City Council Actions Report is attached to this report. The next Commission meeting will be February 19, 2014 Submitted: Robert G. Teal, Commissioner Palm Springs International Airport Email: bo�eal.us.com Phone: 760- 899 -4171 M ffib: REPORTS AND INFORMATIONAL ITEM: 19 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, DECEMBER 9, 2013 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:30 p.m. by Commissioner Fitzpatrick. PRESENT: Commissioners Alford, Blakeley, Engel, Fitzpatrick, and Lawrence STAFF PRESENT: Edie Hylton, Community Services Director; Christina Calderon, Recreation Supervisor; and Angela Guereque, Senior Secretary. Commissioner Lawrence led the Pledge of Allegiance. PUBLIC COMMENT — None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Blakeley /Alford to confirm the agenda as submitted. Motion passed unanimously. APPROVAL OF MINUTES Motion — A motion was made by Commissioners Alford /Engel to approve the November 4, 2013 Community Services Commission Minutes as submited. Motion passed unanimously. STUDY SESSION 1. DISCUSSION OF SENIOR CENTER EXPANSION AND FACILITY RENOVATION Supervisor Calderon presented the staff report. The following presented renovation and expansion plans to the Commission: Craig Pearson and Cliff Cortland of Pearson Architects; Jesse Frescas, Doug Wall Construction; and Chris Herman and Opus Garza, Hermann Design Group. COMMUNITY SERVICES COMMISSION MINUTES DECEMBER 9, 2013 117 Commissioner Blakeley asked if patrons will have access to both the DRD and Senior Center fitness centers. Director Hylton stated that the memberships are separate with the same proposed fee ($50); the Senior Center Fitness area will be larger than the DRD Fitness Center. Commissioner Blakeley asked what the project schedule is. Jesse Frescas stated the start date is projected for the first week of April 2014 with a projected completion date of December 2014. Director Hylton stated that staff would work on a communication plan to get the word out to patrons. Chairperson Fitzpatrick asked if the City uses annual plants a lot and if it is practical. Director Hylton stated she would check with the Parks Manager. Opus Garza stated it can be a maintenance issue since it is changed out by season. Commissioner Alford suggested two rowing machines from Concept Two, one with a low seat for seniors. Commissioner Blakeley suggested using APP for a public art project inside the new facility. The Commissioners complemented the renovation and expansion plans and are eager to see the project completed. BUSINESS SESSION 1 . Consideration of a Recipient for the 2014 Senior Inspiration Award Program Supervisor Calderon presented the staff report. Blakeley nominated Dick Anderson as the recipient of the 2014 Senior Inspiration Award Program. Motion — A motion was made by Commissioners Lawrence /Engel to recommend Barbara Paumier as the recipient of the 2014 Senior Inspiration Award Program. Motion passed with Commissioners Alford and Blakeley opposed. STUDY SESSION 2. DISTRIBUTION OF PROGRAMS AND EVENTS IN THE CITY OF LA QUINTA Supervisor Calderon presented the staff report. Commissioner Blakeley commented that the program /population numbers look closely equal for North and South. COMMUNITY SERVICES COMMISSION MINUTES DECEMBER 9, 2013 118 Commissioner Lawrence suggested using Col. Mitchell Paige for additional programs. REPORTS AND INFORMATION ITEMS 1 . Community Services Department Report for October 2013 2. Report from Commissioners Regarding Meetings Attended 3. Calendar of Monthly Events ADJOURNMENT There being no further business, it was moved by Commissioners Lawrence /Blakeley to adjourn the meeting at 6:50 p.m. Motion passed unanimously. Respectfully submitted, owwv" ANGELA GUEREQUE, Senior Secretary City of La Quinta, California COMMUNITY SERVICES COMMISSION MINUTES DECEMBER 9, 2013 119 Mt DEPARTMENT REPORT: 3 FEBRUARY 18 FEBRUARY 19 MARCH 4 MARCH 5 MARCH 6, 7, 8, 9 MARCH 18 MARCH 19 MARCH 29 APRILI APRIL 11, 12, 13 APRIL .15 APRIL 16 APRIL 18, 19, 20 APRIL 25 26; 27 CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING OVERSIGHT BOARD MEETING CITY COUNCIL MEETING OVERSIGHT BOARD MEETING LA QUINTA ARTS FESTIVAL CITY COUNCIL MEETING OVERSIGHT BOARD MEETING HOUSEHOLD HAZARDOUS WASTE DISPOSAL EVENT CITY COUNCIL MEETING OVERSIGHT BOARD MEETING COACHELLA MUSIC FESTIVAL CITY COUNCIL MEETING OVERSIGHT BOARD MEETING COACHELLA MUSIC FESTIVAL STAGECOACH COUNTRY MUSIC FESTIVAL. 121 I• Sunda Monday Tue�day wednesda day 1 7att 20I4 Mar 2014 i ,.S; . T 9 10 11: 1213:1415'163718 9 1017;`12131415 19 20' 21 22,23 24 25 1617','1819 2t? 21 22 a6 27; 28 29 "30 34' 23 24 2S'26 2 3 4 5 6 7 8 9:30 AM CVAG 4:00 PM City 10:00 AMALRB Transportation - Council 2:00 PM Evans Meeting Oversight Board Meeting 9 10 11 12 13 14 15 10:00 AM Pub. 7 :00 PM 9:00 AM Riv. Ct. 11:00 AM CVAG Safety- Planning Transportation- Converstation- Henderson Commission Henderson Evans 3:00 PM Mtns. 4:00 PM 12:00 PM Energy 1 Conservancy- Investment Environental- Franklin Advisory Board Evans 5:30 PM Community Services 16 17 18 19 20 21 22 4.00 PM City 8:00 AM CV Economic Plnr - 3:00 PM 9:OOAM Convention & Council Franklin Historic Meeting Preservation Visitors - Bureau-Evans i0:00 AM CVAG Homeless - Osbome City Hall Closed 2:00 PM Oversight PRESIDENTS Board Meeting DAY 23 24 25 26 27 28 4:30 PM Fares. 7:00 PM 12:00 PM Sunline - Cmte: - Adolph Planning Adolph Commission 122 OE, 123 A I pill, bThiz W., 1 2 3 4 5 4.00 PM. City 10:00AMALRB Council Meeting 2:00 PM Oversight Board Meeting 6 7 8 9 10 11 12 9:30AM CVAG 7:00 PM 9:00 AM Rlv_ CL 11:00 AM CVAG Transportation - Planning Transportation- Converstation- Evans Commission Henderson Evans 4:00 PM 12:00 PM Energy! Investment Environental- Advisory Board Evans Coachella N Lisic Festival 13 14 15 16 17 18 19 10:OOAM Pub_ 4 :00 PM City 8:00 PM CV 3:00 PM 9:00AM qty- Council Economic Ptnr- Frankiin Historic Convention & Henderson Meeting Preservation VIWors Bureau -Evans 3:00 PM Mtns, 10:p0AM CVAG Homeless - Osbome Conservancy - Franklin 5:30 PM 2:00 PM Oversight Board Meeting Community Coachella Music Services Coachella N usic Festival 20 21 22 23 24 25 26 7:00 PM 12:00 PM Sunline - Planning Adolph Commission Coachella Music Stagecoach Cou try Music Festival 27 28 29 30 lvlaz 2014 ', 3vlay 2014 ,', 4:30 PM Exec Cmte. - Adolph 2 .3 Al. 4 IO 31 12;> 13 14 15 11 12 I3 14 5`16:47:: . 16 17 18 19 20 21 22 1$ i9 2Q 21 22,:23 24 `. 23 24 25 25 27 28'29 25 26 27 28 29;;30 31 30 31 Stagecoach 124 Department Report: 4A TO: Honorable Mayor and Members of the City Council FROM: Patrick Griffin, Interim Finance Director DATE: February 18, 2014 SUBJECT: TREASURER'S REPORT AND REVENUE AND EXPENDITURE REPORTS - FEBRUARY 2014 The City has undertaken implementation of a new financial management information system and the Finance Department's general ledger portion successfully went "live" in November 2013. The Department is now preparing to transition payroll processing to the new software in March 2014. Since the Department is currently reconciling across two software systems, along with preparing for the implementation of future modules, there has been a delay in processing informational reports for the Investment Advisory Board and the City Council. The Treasurers Report and the Revenue and Expenditure Reports for the month of December, which typically would have been presented at the February 18, 2014 City Council meeting, will be presented at the March 18, 2014 City Council meeting. There are no financial reporting mandates that will be affected by this delay. M `Kz: Department Report: 4B TO: Honorable Mayor and Members of the City Council FROM: Patrick Griffin, Interim Finance Director DATE: February 18, 2014 SUBJECT: FOLLOW UP FROM JANUARY 21, 2014 COMPREHENSIVE ANNUAL FINANCIAL REPORT PRESENTATION At the January 21, 2014 City Council meeting, the City's Comprehensive Annual Financial Report (CAFR) was presented. Subsequent to staff's presentation, two specific Council inquiries were made. The specific inquiries that needed follow up related to 1) Quimby Fund (located on pages 91 and 103 of the CAFR) and 2) Budgetary Comparison Statement by Department (located on page 27 of the CAFR). For the Quimby Fund, there were general questions regarding the beginning and ending fund balances and the budget versus actual expenditures. For the budgetary comparison table, there were questions regarding specific City program overages. Quimby Fund Attachment 1 is a presentation of the financial information for the Quimby Fund for Fiscal Year ( "FY ") 2012/13. In addition, the attachment provides budgetary data for FY 2013/14 and future years Capital Improvement Program commitments. For FY 2013/14, the Quimby Fund balance is estimated as follows: Beginning Fund Balance (per CAFR) $8,241,869 Budgeted Revenue (interest earnings) 20,000 Estimated Ending Fund Balance FY 2013/14 $8,261,869 Commitments going forward (FY 2013/14 and future Capital Improvement Program commitments) total $9,822,775. The shortfall between existing fund balance and budgeted and future commitments is anticipated to be closed in future years with Quimby fees that will be paid as development occurs in the City. 127 Budgetary Comparison Statement by Department During the January 21, 2014 City Council meeting, there were questions relating to specific department programs that had significant overages. In order to respond to these questions and to provide complete information, the attached schedules (Attachments 2 through 6) include data for any department program that had a variance greater than $25,000. There were five programs in this category: Fiscal Services; Building & Safety Administration; Public Works Administration; Public Works Maintenance /Operations — Street; and Public Works Construction Management. A critical component affecting four of these areas is a budgetary entry entitled "Reimbursed General Fund Expense." This line item entry is established to capture costs contained in the general fund that can be paid from other, more restricted funds (for example Successor Agency and grant funds). To elaborate, it is appropriate for cities to allocate a portion of staff time and related support expenses to all the funds that are managed by them. The City centralizes the full cost for staff time and related support expenses in the general fund, then reimburses the general fund from restricted funds for a portion of those expenses. To accomplish this, the City's practice has been to utilize the "Reimbursed General Fund Expense" budgetary line item to capture these reimbursements from restricted funds, and to complete a quarterly journal entry based on actual activity of the various restricted funds. Thus, this budgetary line item, which contains a beginning budget and subsequent journal entries, may end the year with a negative balance (depending on level of activity of the various restricted funds). As outlined above, the "Reimbursed General Fund Expense" budgetary line item is an internal accounting function that has no relationship to the department program's actual expenditures for personnel, goods and services, or capital purchases. Rather, it is a method to reimburse the general fund for legitimate expenses that can be allocated to restricted funds. As such, the attached data for the five program areas analyzed begins with reversing the "Reimbursed for General Fund Expense" out, so that the data presented reflects the actual expenditure variance in each department program. Removing this line item from each of the five department programs results in the following actual variances: Fiscal Services -25,646 Building & Safety Inspection -71,491 Public Works Administration 19,391 Public Works Street Maintenance 84,765 Public Works Engineering Services 125,935 Additional information regarding each program is attached. 128 Attachments: 1 . Quimby Fund 2. Analysis of Budget to Actual Expenditure Variances - Fiscal Services 3. Analysis of Budget to Actual Expenditure Variances - Building & Safety Inspection 4. Analysis of Budget to Actual Expenditure Variances - Public Works Administration 5. Analysis of Budget to Actual Expenditure Variances - Public Works Street Maintenance 6. Analysis of Budget to Actual Expenditure Variances - Public Works Engineering Services `R i 191 Quimby Fund Expenditure 53,579.75 443.75 980.80 33,281.80 9,062,080.00 88,286.10 12/13 Project Budget Community Sports Park Acquisition 7,553,933.00 Senior Center HVAC Upgrade 719.00 Sports Complex Lighting Rehab 888,875.00 Senior Center ADA Improvements 287,577.00 SilverRock ADA Improvements 64,048.00 Civic Center, LA Quinta Park, 71,429.00 Library ADA Improvements 266,928.00 Expenditure 53,579.75 443.75 980.80 33,281.80 9,062,080.00 88,286.10 4911 13/14 Project Budget Community Sports Park Acquisition 3,159,542.00 Sports Complex Lighting Rehab 835,295.00 SilverRock ADA Improvements 63,067.00 Civic Center, LA Quinta Park, FY 14/15 Library ADA Improvements 233,646.00 Miscellaneous Parks ADA Improvements 71,429.00 Fritz Burns Pool Enhancements 1,321,000.00 Senior Center Expansion 3,070,309.00 La Quinta Park Restroom 188,224.00 880, 263.00 8,942,512.00 4911 Future Commitments Miscellaneous Parks ADA Improvements 133,415.00 FY 14/15 Sports Complex ADA Improvements 161,472.00 FY 14/15 Boys & Girls ADA Improvements 100,000.00 FY 15/16 YMCA ADA Improvements 100,000.00 FY 16/17 Community Sports Park (additional funding) 385,376.00 AD Project 880, 263.00 4911 Analysis of Budget to Actual Expenditure Variances As Presented in FY 2012 -13 Comprehensive Annual Financial Report (CAFR) Fiscal Services Budget to Actual Variance per FY 2012 -13 CAFR -109,077 Adjustment out for "Reimbursed General Fund Expense" 83,431 Actual Variance Analysis Over expenditures Salary and benefit expenditures exceeded budget due to payout of accrued leave to the former Finance Director. These costs were not expected and therefore not budgeted. Under expenditures The Department underspent in various maintenance and operations accounts. - 25,646 -39,634 13,989 i19 Analysis of Budget to Actual Expenditure Variances As Presented in FY 2012 -13 Comprehensive Annual Financial Report (CAFR) Building & Safety Inspection Budget to Actual Variance per FY 2012 -13 CAFR Analysis Over expenditures Plan Checks services were over budget due to the increase in building activity. Under expenditures The Department underspent in various maintenance and operations accounts. -64,519 -71,491 6,972 133 Analysis of Budget to Actual Expenditure Variances As Presented in FY 2012 -13 Comprehensive Annual Financial Report (CAFR) Public Works Administration Budget to Actual Variance per FY 2012 -13 CAFR -39,579 Adjustment out for "Reimbursed General Fund Expense" 58,970 Actual Variance Analysis Over expenditures Salary and benefit expenditures exceeded budget due to payout of accrued leave to the former Management Analyst. These costs were not expected and therefore not budgeted. Under expenditures The Department underspent in various maintenance and operations accounts. The largest variance was $64,067 in Contract Services Consultants. 19,391 -47,801 67,192 134 Analysis of Budget to Actual Expenditure Variances As Presented in FY 2012 -13 Comprehensive Annual Financial Report (CAFR) Public Works Street Maintenance Budget to Actual Variance per FY 2012 -13 CAFR -327,739 Adjustment out for "Reimbursed General Fund Expense" 412,504 Actual Variance Analysis Over expenditures Salary and benefit expenditures exceeded budget due to standby and standby overtime pay ($9,122); Contract Services /Technical ($10,141).These costs were not expected and therefore not budgeted. Operating Supplies were over budget by ($ 3,174) and Barricades were under budget by ($3,552). Under expenditures The Department underspent in various maintenance and operations accounts. The largest variances were $33,822 in Street Striping and $33,826 in Street Sweeping. 84,765 -25,989 110,755 11910 Analysis of Budget to Actual Expenditure Variances As Presented in FY 2012 -13 Comprehensive Annual Financial Report (CAFR) Public Works Engineering Services Budget to Actual Variance per FY 2012 -13 CAFR -187,934 Adjustment out for "Reimbursed General Fund Expense" 313,869 Actual Variance Analysis Over expenditures Salary and benefit expenditures exceeded budget due to payout of accrued leave to the former Associate Engineer. These costs were not expected and therefore not budgeted. Under expenditures The Department underspent in various maintenance and operations accounts. The largest variance was $105,972 in Contract Services. 125,935 -25,883 151,818 fBI+: DEPARTMENT REPORT: 5 TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: February 18, 2014 SUBJECT: Community Services Department Report — January 2014 Upcoming events of the Community Services Department for March 2014: Daily Activities Computer Lab Social Bridge Mah Jongg Quilters Movie Time Wii Bowling /Golf Fitness Morning Workout Mat Pilates Zumba Gold Arthritis Tai Chi Tai Chi Chuan Tai Chi Intermediate Yoga for Health Hatha Yoga Chair Yoga Flex Yoga Zumba Leisure Social Dance Fusion Charleston Dancing Acoustic Guitar Jam Session Let's Make Jewelry Conversational Spanish Sketch & Drawing Watercolor Documentary Discussion *Hip Hop Cheer Dance, La Quinta High School (LQHS) *Beginning Ballet 5 to10 yrs., LQHS *Dance, Play & Pretend 2.5 to 5 yrs., LQHS & Fitness Classroom 137 Sports Karate /Taekwondo Events Congregate Luncheon with Mizell Senior Center *Guided Walk, Wildflowers and Birds, Bear Creek Nature Trail *Guided Walk, What is Habitat, Bear Creek Nature Trail *Guided Hike with Philip Ferranti, White Water Canyon, Pacific Trail Loop *Denotes classes /events held at other locations 138 Community Services Department Attendance Report for January 2014 Summary Sheet Sessions Per Month Proqram 2014 2013 Variance 2014 2013 Leisure Classes 132 163 -31 54 74 Special Events 2100 2270 -170 3 5 Sports 493 635 -142 20 22 Senior Center 1031 1 140 -109 148 133 Total 3,756 4,208 -452 225 234 Senior Services Senior Center 242 199 43 38 13 Total 242 199 43 38 13 Sports User Groups La Quinta Park AYSU 700 700 0 21 24 Desert Boot Camp 50 50 0 12 11 Harlequins Rugby 60 40 20 10 4 Sports Complex LO Youth & Sports Assoc. 250 225 25 11 19 LQYSA Tournaments 200 0 200 6 0 Colonel Mitchell Paige C.V. Soccer Club 20 0 20 4 0 Lightning Strikers Soccer 20 0 20 7 0 Titans Soccer 20 0 20 6 0 Y Football (League Practices) 40 50 -10 12 16 Facility /Park Rentals Senior Center (Private Party) 0 50 -50 0 1 (Sunday Church) 300 300 0 4 4 Museum Meeting Room 120 0 120 2 0 Library Classroom 720 540 180 12 9 Civic Center Campus (Private Party) 0 0 0 0 0 Park Rentals La Quinta Park 100 100 0 2 2 Fritz Burns Park 50 50 0 1 1 Total 1 2,6501 2,1051 5451 1101 91 Total Programs 1 6,6481 6,5121 1361 3731 338 Volunteer Hours Senior Center 1 2151 1661 49 Total Volunteer Hours 1 2151 166 49 `KR, Community Services Department Program Report for January 2014 2014 2013 2014 2013 2014 2013 2014 2013 Participants Participants Variance Meetings Meetings Leisure Classes* Zumba 12 14 -2 8 9 Charlestown Dance 4 0 0 3 0 Conversational Spanish 13 0 13 4 0 Italian for Everyone 10 5 5 4 4 Mastering MS Excel 7 1 1 -4 3 3 Karate /Taekwondo 4- 8 (Beg.) 18 13 5 8 9 Karate /Taekwondo 4- 8 (Inter.) 23 42 -19 8 9 Karate /Taekwondo 9 & up 33 23 10 8 9 Dance, Play & Pretend 12 9 3 8 7 Totals 132 117 11 54 50 2014 2013 2014 2013 2014 2013 2014 2013 Participants Participants Variance Meetings Meetings Special Events Humana Wellness Walk 500 350 150 1 1 Humana Healthy Fun Fair 1000 1000 0 1 1 Humana Day at Farmers Market 1 6001 700 -1001 1 1 1 Totals 2100 2050 50 3 3 2014 2013 2014 2013 Community Services Totals 1 2,7251 2,750 -291 771 73 140 Participants Participants Variance Meetings Meetings Sports Open Gym Basketball 152 210 -58 8 9 Open Gym Volleyball 93 126 -33 5 5 Disc Golf Tournament 25 15 10 1 1 Nature Walk on Bear Creek Trail 16 0 16 1 0 Guided Cove Hike - Phillip Ferranti 22 20 2 1 1 Y Rookies Football 25 12 13 2 2 Youth Flag Football (League Games) 1 1601 200 -40 2 2 Totals 1 4931 583 -901 20 20 Community Services Totals 1 2,7251 2,750 -291 771 73 140 Community Services Department Monthly Revenue Report for January 2014 Monthly Revenue - Facility Rentals 2014 2013 Variance Library $ - $ 200.00 $ (200.00) Museum $ 250.00 $ - $ 250.00 Senior Center $ 1,181 .00 $ 1,012.50 $ 168.50 Parks $ 220.00 $ 195.00 $ 25.00 S orts Fields $ 1,945.00 $ 811.00 $ 1,134.00 Monthly Facility Revenue $ 3,596.00 1 $ 2,218.50 $ 1,377.50 Monthly Revenue Senior Center $ 5,383.00 $ 7,410.00 $ (2,027.00) Community Services * $ 18,477.00 $ 8,118.00 $ 10,359.00 Total Revenue $ 23,860.00 $ 15,528.00 $ 8,332.00 Revenue Year to Date Facility Revenue $ 22,351.50 $ 19,207.00 $ 3,144.50 Senior Center $ 23,528.50 $ 25,411.50 $ (1,883.00) Community Services $ 44,820.00 $ 39,671.00 $ 5,149.00 Total Revenue to Date $ 90,700.00 1 $ 84,289.50 1 $ 6,410.50 * Youth Recreation Leagues' player fees due for Fall/ Winter 2013 season. ME Senior Center Program Report for January 2014 Participation Participation Variance Meetings Meetings 2014 2013 2014 2013 Senior Activities Computer Lab 28 4 24 8 3 Golden Tones 25 36 -11 3 3 Monthly Birthday Party 35 45 -10 1 1 Movie Time 57 49 8 5 5 Putting Action & Wii Bowling 37 41 -4 7 10 Quilters 37 56 -19 4 5 Tai Chi Arthritis 10 0 10 7 0 Tai Chi Chuan 60 72 -12 7 8 Tai Chi Intermediate 12 0 12 4 0 Tennis 190 73 117 9 7 Ukulele Players 47 54 -7 4 7 Woodcarvers 44 36 8 5 4 Yoga in the Park 9 0 9 1 0 Senior Activity Total 591 466 125 65 53 Senior Leisure Classes/ Programs Acrylic Painting 4 14 -10 4 4 Acoustic Guitar Jam 10 0 10 2 0 Beginning Bridge II 18 0 18 4 0 Bridge: Social & Party 61 338 -277 6 13 Chair Yoga 6 10 -4 3 4 Documentary Discussion 11 0 11 1 0 Exercise (Morning Workout) 58 53 5 12 11 Flex Yoga 7 0 7 4 0 Hooked on Loops 7 7 0 3 3 Intermediate Bridge 1 18 23 -5 4 4 Intermediate Ukulele 10 0 10 3 0 Jewelry Making 21 10 11 4 4 Luncheon: Chinese New Year 89 88 1 1 1 Mah Jongg 38 30 8 4 Mat Pilates 33 24 9 12 11 Sketch & Draw 9 0 9 2 0 Social Dance Fusion 5 7 -2 4 4 Use a Digital Camera 5 6 -1 3 3 Watercolor 13 0 13 2 0 Yoga for Health 5 24 -19 4 4 Zumba Gold 11 40 -29 4 10 Senior Leisure Classes Total* 439 674 -235 82 80 Total Senior Activities /Programs 1030 1140 -110 147 133 Senior Social Services FIND 154 154 0 4 8 Blood Pressure Screening 8 0 8 1 0 Braille Moblie Vision Checks 10 0 10 1 0 CAP Warm Center 4 0 4 21 0 HICAP /Legal /Notary /Lobby 14 5 9 51 3 Huh? Help U Hear Screening 6 0 6 1 0 LIHEAP Office Processing 4 0 4 4 0 Odyssey Hospice 5 Wishes 5 0 5 1 0 Alzheimer's Group 0 9 -9 0 2 Volunteers 37 31 6 n n/a TOTAL SENIOR SERVICES 242 199 43 38 13 SENIOR CENTER TOTAL 12 72 1339 -67 185 146 `El y Community Services Updates For January 2014 Staff attended a CV Link meeting at La Quinta High School to hear representatives of CV Link present the trail system. The group discussed the advantages of the trail system and how it can serve the students. High School staff discussed concerns with campus security. CV Link is committed to working with the High School to not only provide student access but provide tubular fencing along the backside of the school for security. The current design for the trail system through La Quinta has the trail on both sides of the levy along the top of the Whitewater Channel. The paved surface will have separate pedestrian and vehicle (bicycle, cart) lanes. The goal of the CV Link is to provide an alternate transportation route through the Coachella Valley that will connect eight Valley Cities and their business corridors using pedestrian, cycles, and other non - emission vehicles. 143 La Quinta Community Fitness Center Counts for January 2014 Day Memberships Sold Rubys Sold Sapphires Sold Diamonds Sold Walk -ins Sold Daily Counts Daily Totals 2 14 9 148 1 <71 3 14 6 137 157 4 5 1 2 63 71 5 0 6 19 12 194 225 7 16 3 160 1` 7 9 8 13 1 167 1,81 9 4 4 141 1 <4 10 17 2 156 175 11 48 48 12 ;.0 13 16 1 3 206 226 14 7 185 19-9 15 5 6 190 201 16 7 2 166 1 <75 17 6 1 8 179 194 18 1 3 59 19 0 20 0 21 17 4 226 247 22 7 1 175 1' 8 3 23 2 6 176 1;. 8 4 24 4 1 4 153 1 <62 26 2 60 62 26 0 27 19 4 233 256 28 6 5 166 1' 7 7 29 6 8 183 1'' 97 30 4 6 160 1; 7 0 31 12 10 170 192 4 1 1 0 0 4.83 156.04 130,74 TL 221 4 0 0 111 3901 4237 The Gems symbolize the Wellness System Fees Ruby Level = $50.00 (Self- Directed Program; One Year -Key Use) Sapphire Level = $175.00 (All Ruby Level Benefits; Pre - Fitness Assessment Test; Custom Diamond Level = $295.00 (All Ruby and Sapphire Level Benefits; Three Additional • Members Sold is the # of memberships sold that day. • Walk -ins are people without membership cards that are paying a daily $5 fee. • Daily counts are the # of Members coming into the center that have had their membership cards scanned by us. • The totals at the end of each row is the total of all of the above transactions for the 144 DEPARTMENT REPORT: 6 COMMUNITY DEVELOPMENT DEPARTMENT January 2014 Report The Community Development Department is responsible for planning, building and safety, animal control, code compliance and housing services. PERMIT CENTER/ CUSTOMER SERVICE The Permit Center assists the public by providing permits development activities, special events, housing assistance and resolution of animal control or code compliance activities. 2000 1500 1000 500 0 Permit Center Customer Contacts 1904 Nov -13 Dec -13 Jan -14 o Counter u Telephone COMMUNITY DEVELOPMENT DEPARTMENT 145 Building # Code Compliance /Animal Control 0 Emergency Services 0 Housing # Planning The Planning Division works with residential and commercial property/ business owners and developers to ensure development in the City is constructed consistent with the City's goals and policies. Entitlement Permits—Include site Administrative Permits — Include sign development permits, conditional applications, temporary use permits, use permits, subdivision maps, etc. minor use permits, final landscaping 6 5 4 3 2 1 0 Entitlement Permits Administrative Permits Nov -13 Dec -13 Jan -14 20 15 10 5 0 Nov -13 Dec -13 Jan -14 oSubmitted wIssued oSubmitted hdIssued The City of La Quinta provides housing ranging from apartments to large single family homes. In addition, the City's development standards provide for affordable sale and rental housing for lower income households. Home Rental Program The La Quinta Housing Authority currently owns 28 single family dwellings located in the La Quinta Cove, the homes are part of the City of La Quinta's Affordable Housing inventory. Housing Development Update COMMUNITY DEVELOPMENT DEPARTMENT 146 Building # Code Compliance /Animal Control 0 Emergency Services # Housing # Planning The Building Division administers all building permit applications and plans for compliance with requirements established in the entitlement process, La Quinta Municipal Code, and all currently applicable California Building Standards Codes. 600 500 400 300 200 100 0 Building Inspections Nov -13 Dec -13 Jan -14 oCurrentYear hi Previous Year Building Permit 150 Applications Received 100 15o........126 ......... ......... 95 63 105 80 50 50 --- ------ i ------ 1�� 0 100 0 Nov -13 Dec -13 Jan -14 Daily Building Inspections for the months of November, December and January averaged 24 inspections per workday. Building Permits Issued Nov -13 Dec -13 Jan -14 oCurrent Year hi Previous Year oCurrentYear 11 Previous Year The primary function of Emergency Services is to maintain and develop the City's capabilities for all phases of emergency and disaster management: preparedness, response, recovery, and mitigation. OCTOBER ACTIVITIES: Staff participated in the Great California Shakeout disaster exercise, simulating their response actions in concert with police and fire personnel. NOVEMBER ACTIVITIES: Staff hosted a 20 -hour Community Emergency Response Team (CERT) class. Twenty students learned basic firefighting, search and rescue, and disaster first aid, preparing them to help themselves, their families, and their community after a disaster. DECEMBER ACTIVITIES: Staff gave a disaster presentation at the La Quinta Palms homeowners' association meeting, providing information about what to expect and how to be prepared for the unthinkable. COMMUNITY DEVELOPMENT DEPARTMENT 147 Building # Code Compliance /Animal Control # Emergency Services # Housing # Planning Animal Control The Animal Control Division provides field services responding to reports of stray, lost /found, and injured animals in distress and transports them for medical treatment and shelter when needed, seven days a week. 100 so 60 40 20 0 Animal Control Open vs Closed Nov -13 Dec -1 3 m0pened MClosed Code Compliance The Code Compliance Division addresses numerous issues including abandoned vehicles, property maintenance, health & safety, building code compliance, zoning, substandard housing, and other topics that can have an adverse impact on residential and commercial neighborhoods in the City. Jan -14 200 150 100 50 0 Code Compliance Requests Nov -13 Dec -13 Jan -14 o Open u Closed COMMUNITY DEVELOPMENT DEPARTMENT 148 Building 0 Code Compliance /Animal Control # Emergency Services # Housing # Planning DEPARTMENT REPORT: 7A TO: Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director /City Engineer DATE: February 18, 2014 SUBJECT: PUBLIC WORKS DEPARTMENT REPORT FOR JANUARY 2014 1. To date, the City has received approximately 500 completed surveys from north La Quinta property owners. Over 1,600 surveys were mailed on January 31 to gage the level of support in an assessment district to improve the landscaping at the perimeter and entryways of 11 north La Quinta neighborhoods. Surveys are due February 21, and results will be shared with City Council in March. 2. For the month of January, the total for all maintenance expenditures was $77,925.74 with debris removal, irrigation work, street sweeping, and graffiti removal being among the highest tasks in terms of cost. Public Works maintenance workers recorded over 1,300 task hours associated with this work. A detailed breakdown of tasks and associated costs is presented in the attached pie chart (Attachment 1). 3. Work is underway on the County's Fred Waring widening project, between Adams Street and Port Maria Road. The contractor has pulverized the Fred Waring roadway and removed some of the existing block walls and landscape on the north side. A new waterline is also being installed on the north side. Pedestrian access will be restricted throughout construction due to the removal of sidewalk on the south side of the street. Ultimately, Fred Waring Drive will be three lanes in each direction. The project is expected to be complete in August. 4. The Heating, Ventilation and Air Conditioning Systems 1 and 2 project is being re -bid. The project involves replacing aged units at City Hall prior to `« the summer months. Bids are due on February 18 and project construction is expected to be completed by the end of April. 5. Phase I of the Pavement Management Plan is out to bid with bids due on February 27. This project entails resurfacing five segments of City streets using recycled pavement from the existing roadway for base and then overlaying the street with new asphalt for the riding surface. The project includes parts of Avenue 52, Park Avenue, and Calle Tampico. Construction is expected to be completed by the end of July. 6. The La Quinta Health and Wellness Center designer has completed the conceptual design with the review and approval of both the City Council and Planning Commission. Final design is now underway, with construction anticipated to start mid to late March after the La Quinta Arts Festival. 7. On February 18, the Miscellaneous ADA Improvements Phase II and the Sports Complex Lighting Improvements projects are going to City Council for approval of the plans, specifications and engineer's estimate, and authorization to advertise for bids. Both projects will be constructed this summer. Attachment: 1 . Total Maintenance Cost pie chart Wit N N 0 U V cc r— Q .5� G F- ATTACHMENT 1 Wil ti N m ti ti Ei i CD Q x W L� r 00 0 LA z to ,1 O c •Q' m `-I L_ a in ko 41 t/1 m N m CL y C r+ Ln r 0^ 4+ N w u C bU r•{' a C r i E 0) 00 Y O in t!} a m E "* a 41 f%j d f� 7 N r re) m c o ° � �4 C is E L D O _ _ Ln ro° M Lm a — m o a E *' a a N O u � v a a ° Lq N '� T m 4 C E OA N 7 6 M � \ CL Ln a W L =o+ C 3vs ° y� c Lm u 00 a; p Ln a m V-4 LO C vi. E `� ^ �% a N a+ G M k r- V) V1 J ? V} 3 `m n o rn -° a 41 yN} C C O a N t! LL C y o E °° r . C L V wO M W d a a. i C N f6 a O. E C Ln '� f0 a+ ML -O p rr r C d J 0 7 Wil ti N m ti ti Ei i CD Q x W L� r WYA DEPARTMENT REPORT: 7B MEMORANDUM TO: Honorable Mayor and Members of the City Council VIA: Frank J. Spevacek, City Manager FROM: Timothy R. Jonasson, Public Works Director /City Engineer DATE: February 18, 2014 SUBJECT: RESPONSE TO PUBLIC COMMENT ON JANUARY 21, 2014 REGARDING POSSIBLE NORTH LA QUINTA ASSESSMENT DISTRICT On January 21, 2014, Stephanie Kerr (a north La Quinta homeowner) spoke to the City Council about her opposition to an assessment district in north La Quinta. A summary of her public comments and staff's responses are below: 1. How long has this been an issue? Different sources provide different dates. Response: The issue of the City absorbing the cost for parkway /entryway landscaping maintenance applies to 11 north La Quinta developments that were entitled between 1989 and 1994. In 1995, the assessment rate of $35.60 was established and has not been raised since. Since 2002, the engineer's report for the Lighting and Landscape District has indicated the district is underfunded and the City's General Fund is absorbing the shortfall. 2. City staff indicates they have hosted 13 workshops, but I only got notice of one. Response: Given workshops and meetings were scheduled by neighborhood and zone, Ms. Kerr should have received two invitations: one for a mid -week workshop and another for a Saturday zone meeting. Staff sent out two sets of notices by first class mail: one for the neighborhood- specific mid -week workshops and another for the two Saturday zone workshops. Notices were transmitted to over 1,600 homeowners in total (addresses were based on County Assessor's Office data). The notices were brightly colored post cards inviting the owners to meet with staff and discuss possible solutions including forming an assessment district, if desired, in order to improve the aesthetics of their development and possibly boost their property values. 153 Staff included the Saturday meeting notices on both Facebook and Twitter and issued press releases announcing the workshops as well. Staff also created a separate North La Quinta Assessment webpage on the City's website. If staff had email addresses for residents in the development, notification was also sent via email. At the conclusion of each workshop, staff emailed the presentation to the attendees and offered to hold follow -up meetings to those who wanted their neighbors to hear the presentation. 3. The City indicates that north La Quinta is receiving free landscape maintenance, yet we pay into the Lighting and Landscape District (L &L) just like all residents. The parkways in our neighborhoods have been annexed by the City otherwise they wouldn't be maintained by the City (they are not privately owned). Response: Neither the dedication language on the individual final maps nor the conditions of development from the tentative maps obligates the City to provide landscape maintenance for these 11 subdivisions. The conditions of development actually indicate just the opposite. The developers were given the option of either paying for their landscape maintenance through a homeowners association (HOA) or maintenance district, or by having the City maintain the landscaping with funding to be provided by an assessment district, which was to be established by the developer. For no apparent reason, these developments were added to the City's L &L maintenance contract without providing a mechanism for reimbursing the City for this maintenance cost. This has only occurred in north La Quinta for developments that were entitled between 1989 and 1994. All other parts of the City have either a HOA or maintenance organization for their landscape maintenance. These neighborhoods also pay into the citywide L &L district for public landscape maintenance of the City's medians. 4. The City indicates it is unfair to residents who pay into the L &L and also pay for their private development landscaping. It's not unfair, because we chose to live where there is no HOA and where we have a low property tax bill. Response: The requirement to pay for the landscape maintenance has existed since these north La Quinta subdivisions were approved; however, the developer and City failed to take the proper actions. The developer installed the common area landscaping and was to form either an HOA or an assessment district to pay for the on -going maintenance of the common area landscaping, but this was never done. Instead, the City has been funding these costs at a cost to all taxpayers in the City. The homeowners in these neighborhoods may feel this is fair yet this results in an increased benefit from the district for these 11 neighborhoods over what most homeowners receive. 154 5. If a problem with exists with the current L &L, complete an analysis and restructure the fees. Response: This has been discussed with City Council on several occasions, but any changes to the existing district would have to meet the current laws governing assessment districts including basing future assessments on the amount of benefit received from the district. This would likely result in higher assessments for the north La Quinta homeowners receiving parkway landscape maintenance from the district than those in other parts of the City where parkway maintenance is done by the homeowner or HOA. Ultimately, any changes to the assessment levels or restructuring the fees would require a citywide ballot and a majority approval by all homeowners. 6. Staff presented three options to residents, but only one was discussed in detail (referred to as the Cadillac option). We feel we only have one option that the City, not the residents, is going to pursue. Response: At every workshop and meeting, staff was clear that the choice in terms of an option would be made by the homeowners, not the City. The third, or "Best" option, was the most expensive and discussed more in detail because it required the most amount of work (including replacing the irrigation system). In addition, it was this third option that sparked the most questions from homeowners in attendance. 7. During a workshop, we were told the assessment would last 20 to 25 years. Others are hearing that the assessment would never end. Response: Willdan's (the City's consultant on assessment districts) analysis of Option 2 and Option 3 included a 20- to 25 -year horizon only to provide an estimate of what annual costs would be if the City used bond financing for the improvements. It was explained at the workshops that the duration of the bonds and the assessments necessary to pay back the bonds could change considerably depending on what improvements were included in the district and at what level the majority of homeowners were willing to support. Once the bonds are paid back, the assessments could be reduced to cover only the desired level of maintenance of the majority of the homeowners in the district. 8. My husband indicates that the City's consultant presented a fourth option to homeowners in north La Quinta: to turn off the water and stop all maintenance. Response: Even if this was mentioned by the consultant, staff was very clear at all of the workshops that the City was not considering shutting off the water or discontinuing maintenance in order to save utility or any other W costs. If a majority of the homeowners did not want an assessment district, the "no project option /status quo" would be continued (as shown in the presentation). 9. The City is letting this maintenance go so it has a good case for forming an assessment district. Response: While there is always room for improvement in landscape maintenance, the older spray irrigation and plant palettes in many of these parkways and entryways makes maintenance more difficult and costly for the City. These challenges were discussed, as was the fact that since the City's capital budgets were drastically reduced in recent years, a project to replace the irrigation and /or make large scale replacement of the plants or decomposed granite was unlikely without a funding source other than the City's general fund. 10. When is the vote taking place? The date keeps changing. Response: The meeting schedule, the surveys soliciting property owner feedback, and the analysis to date are all part of what dictates the timing of a ballot and whether or not one is issued to homeowners. Preliminary discussions included the possibility of a vote in early 2014; however, the City feels it is important to hear back from all affected homeowners via the mailed out survey before a formal ballot is considered. iM' DEPARTMENT REPORT: 7C MEMORANDUM TO: Honorable Mayor and Members of the City Council VIA: Frank J. Spevacek, City Manager FROM: Timothy R. Jonasson, Public Works Director /City Engineer DATE: February 18, 2014 SUBJECT: BUDGET ACCOUNTING FOR HIGHWAY 111 AND WASHINGTON STREET IMPROVEMENTS PROJECT At the City Council meeting of February 4, 2014, the Highway 111 and Washington Street Improvements project was reported to be 30 percent over budget. By way of clarification, although the construction costs were over the original construction budget by four percent, the project as a whole had 12 percent of the budget remaining at the end of the job due to cost savings on other aspects of the project. In general, as part of preparing the Capital Improvement Program staff includes the following items on a percentage basis in the project budget: Design: 10% of the project construction amount Professional: 7.5% of the project construction amount Construction Engineering: 9.75% of the project construction amount City Administration: 5% of the project construction amount Contingency: 10% to 20% of the total project cost including the above items These percentages are averages from past projects and may be adjusted depending on the size and complexity of the project. 157 For the Highway 111 and Washington Street Improvements Project, the table below shows the approved budget amounts for various project tasks and the actual amount spent for each task. The overage in construction costs were covered by the project contingency. BUDGET ITEM APPROVED BUDGET EXPENDITURES TO DATE BALANCE Design $ 85,000.00 $ 85,000.00 .00 Professional $ 20,000.00 $ 10,652.00 $ 9,348.00 Construction $ 730,136.00 $759,252.00 $(29,116.00) Construction Engineering $ 71,000.00 $ 62,057.00 $ 8,943.00 Administration $ 18,700.00 $ 15,454.30 $ 3,245.70 Contingency $ 134,808.00 .00 $134,808.00 Total Estimated Cost: $1,059,644.00 $932,415.30 $127,228.70 CVAG Share: $ 582,483.00 $471,607.18 $110,875.83 CLQ Share: $ 194,161 .00 $177,808.13 $ 16,352.88 SLPP Share: $ 283,000.00 $283,000.00 .00 Total Available Budget: $1,059,644.00 $932,415.30 $127,228.70 PERCENT BUDGET REMAINING: 12% 1. Neither the Coachella Valley Association of Governments (CVAG) nor the State - Local Partnership Program (SLPP) participates in local agency administrative costs; 100% of the City's administrative costs are included in the City of La Ouinta (CLQ) share. 158 CITY MEETING DATE: February 18, 2014 ITEM TITLE: ADOPT RESOLUTION TO VACATE A PORTION OF A PUBLIC UTILITY EASEMENT LOCATED AT PGA WEST SIGNATURE PROJECT, EAST OF PGA BOULEVARD AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 1 RECOMMENDED ACTION: Adopt City Council Resolution No. 2014- vacating a portion of a public utility easement located at PGA West Signature project, east of PGA Boulevard. EXECUTIVE SUMMARY: • A 60 -foot wide public utility easement (PUE) currently runs through the PGA West "Signature" project, which conflicts with the developer's plans. • The developer has requested that the PUE be vacated within the project limits. The PUE will remain for all areas outside the project limits. • No utilities exist within the PUE and no utility agencies have objected to the PUE vacation request. FISCAL IMPACT: None. BACKGROUND /ANALYSIS The existing 60 -foot PUE was dedicated per corporation grant deed on April 19, 1985 in order to provide utilities access through PGA West. The developer of the Signature project has requested this PUE be vacated within the project limits so that future homes can be constructed in the vacated area. The portion of PUE in question is shown on Exhibits A and B in the attached resolution. This portion of `W right -of -way is not needed by other property owners for access or improved accessibility. On January 14, 2014, pursuant to California Government Code Section 65402, the Planning Commission made a finding that the proposed vacation is consistent with the City's General Plan. All utility agencies have been notified of this request. They have all written letters to the City and none have objected to the PUE vacation nor have they identified facilities within the easement. Public Agency Review This request was sent to all applicable City departments and affected public agencies. All written comments received are on file and available for review in the Public Works Department. Public Notice This project was advertised in The Desert Sun newspaper on February 7 and 14, 2014, and mailed to all property owners within 500 feet of the site. To date, no comments have been received from adjacent property owners. Any written comments received will be handed out at the public hearing. Environmental Review The proposed vacation is exempt under Section 15060 of the California Environmental Quality Act given the vacation of the subject easement will not result in a direct or reasonably foreseeable indirect physical change in the environment. ALTERNATIVES: Staff does not recommend an alternative action since this portion of the PUE is not needed by either the City or any utility companies. Report prepared by: Edward J. Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E Public Works Director /City Engineer `Pit RESOLUTION NO. 2014 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, VACATING A + 85,072 SQUARE FOOT PORTION OF A 60 -FOOT WIDE PUBLIC UTILITY EASEMENT EAST OF PGA BOULEVARD CASE NO. RW -V 2014 -001 WHEREAS, pursuant to Sections 8322 and 8323 of the Public Streets, Highways and Service Easement Vacation Law, due notice of the Public Hearing was given by public posting in the time and manner prescribed by law; and WHEREAS, following its discussion of the street vacation application on January 14, 2014, the Planning Commission of the City of La Quinta has determined that the vacation of said portion of the Public Utility Easement (PUE) is not in conflict with the Circulation Element or other policies of the General Plan of the City of La Quinta; and WHEREAS, the City Council of the City of La Quinta has conducted the required public hearing upon due notice and, upon hearing and considering all testimony and arguments of all interested parties and persons desiring to be heard, did find the facts to exist justifying the approval and adoption of said portion of the PUE vacation, as follows: Vacation of the portion of the PUE will not adversely affect the City of La Quinta or adversely impact the Circulation Element of the City of La Quinta General Plan. 2. The affected length of the PUE is unnecessary for either present or prospective public use or purposes, including use as a non - motorized transportation facility. 3. No local public agency or utility has submitted an objection to the proposed vacation of the portion of the PUE. 4. Approval and adoption of the proposed vacation of the portion of the PUE length will not cause a significant negative impact upon the environment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council, having elected to proceed under the provisions of Chapter 3 of the Public Streets, Highways and Service Easement Vacation Law of the State of California, and having held a public hearing upon due notice as provided therein, hereby finds from all evidence submitted that the portion of the PUE, 1F'Y� Resolution No. 2014 - Vacate Portion of PUE at PGA West Adopted: February 18, 2014 Page 2 specifically described in Exhibits A and B attached hereto and incorporated herein, is unnecessary for either present or prospective public use or purposes, including use as non - motorized transportation facilities. Section 2. The City Council hereby orders the vacation of the portion of the PUE, as shown in Exhibits A and B attached hereto and incorporated herein. Section 3. The City Council hereby determines that adoption of the vacation will cause no significant negative environmental impact. Section 4. The City Council hereby orders that the vacation shall not be effective until a certified copy of this Resolution has been recorded with the Riverside County Recorder. Section 5. The City Council hereby determines and orders that the City Clerk is hereby authorized and directed to record a certified copy of this Resolution in the Office of the County Recorder of Riverside County, California. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of February 2014, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Don Adolph, Mayor City of La Quinta, California i "M Resolution No. 2014 - Vacate Portion of PUE at PGA West Adopted: February 18, 2014 Page 2 ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California `M iBEI HUM VACATION OF PUBLIC UTILITY EASEMENT PORTION OF THE S 1/2, SEC. 16 • THE NW 1/4, T.6S., R,7E., S.B.M. NINE ok A 9.11 114 A all Ll 1110 kle 1 0 1 Imil 14 NA A A CHRIS J. 13E , "s 1 18 L CD Vill, c- LS, 65BB Exp. 12 -31 -15 i M 82%29 8-211-201C `DIV I I owl v SHEET 1 OF 1 SHEETS VACATION OF PUBLIC UTILITY EASEMENT (�ORTION OF THE S 1/2, SEC. 16 ► THE NW 1/4, SEC. 21, T.15S., R.7E., S.B.M. 1 1610160 m"imm Slo OWNERSHIP BOUNDARY ti P.O.T. rSOUTH LINE, SECTION • S 89*37'4Z W 141787' SOUTH 1/4 GOR. SECTION. 16 S 89'374' W 189' LS, 6588 al 'I Exp. 12-31-1I 5 N- 0 immis Me 0 IffilyffilliVillul 0 150 300 600 900 1200 to f[:f: CITY MEETING DATE: February 18, 2014 ITEM TITLE: ADOPT RESOLUTION TO APPROVE TENTATIVE MAP 36539 -R, A REVERSION TO ACREAGE CONSOLIDATING PARCEL MAP 29052 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 2 RECOMMENDED ACTION: Adopt City Council Resolution No. 2014- approving Tentative Map 36539 -R, a reversion to acreage consolidating Parcel Map 29052, subject to the attached Findings and Conditions of Approval. EXECUTIVE SUMMARY: • Lundin Development Company, the owner and developer of the vacant lot at the northwest corner of Avenue 50 and Jefferson Street (Attachment 1), recorded Final Parcel Map 29052 (Attachment 2) in 1999 and entered into subdivision improvement agreements for the construction of on -site and off - site infrastructure. • The project was originally to be anchored by a major supermarket; however, that has not happened and the time extensions for the agreements have now lapsed. • The developer has requested that the parcel map be undone by reverting the property to its un- subdivided state, which would allow the City to release all obligations for the construction of future infrastructure. • Staff supports this request since it will allow the developer to pursue other development options that may be better suited for this site. FISCAL IMPACT: This action will release the developer from existing bonds for: streets and storm drainage ($207,000), water ($306,000), sewer ($110,000), perimeter and median `W landscaping ($385,000), underground electric and pole relocation ($180,000), and traffic signal ($32,500). The total bond amount including plan design and contingency is $1.8 million. All off -site improvements have been made for Jefferson Street; however, Avenue 50 is not widened along this property's frontage. If the off -site bond is released, the City will have to fund these improvements if the widening is desired ahead of future development of this site. BACKGROUND /ANALYSIS On August 24, 1999, Lundin Development Company entered into subdivision improvement agreements, which expired on September 20, 2012. The developer had planned the property for a major supermarket- anchored retail shopping center. The major supermarket has abandoned these plans in their entirety and sold that parcel back to the original developer. No replacement project has been determined. The developer is not in a position to construct the on -site and off -site infrastructure that is an obligation of the final map, nor to pay the bond premiums associated with these obligations and is therefore requesting a reversion to acreage (Attachment 3) at this time. Reversion to acreage is a means of recombining land which was previously subdivided. It also nullifies the rights and /or obligations effected by the previous subdivision. The construction of all public and private improvements will be conditioned as part of a future development of the site. Public Agency Review This request was sent to all applicable City departments and affected public agencies. All applicable comments have been incorporated in the recommended Conditions of Approval. Public Notice This project was advertised in The Desert Sun newspaper on January 7 and 14, 2014, and notices were mailed to all property owners within 500 feet of the site. To date, no comments have been received from adjacent property owners. Any written comments received will be handed out at the public hearing. Environmental Review The Planning Division has determined that this project is categorically exempt under the California Environmental Quality Act, Section 15301 — Class 1 (c). `rct ALTERNATIVES: In order to facilitate future development of this site, staff does not recommend an alternative action. Report prepared by: Edward J. Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director /City Engineer Attachments: 1. Vicinity Map 2. Parcel Map 29052 3. Reversion to Acreage Map 36539R ME `r` RESOLUTION 2014 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING TENTATIVE MAP 36539 -R, A REVERSION TO ACREAGE TO CONSOLIDATE PARCEL MAP 29052 CASE NO.: REVERSION TO ACREAGE RA 12 -006 (36539 -R) APPLICANT: BLP DESERT, LP AND BL 2, LP WHEREAS, the City Council of the City of La Quinta, California, did on the 18th day of February 2014, hold a duly noticed Public Hearing to consider the request of BLP Desert, LP and BL 2, LP, a Reversion to Acreage to consolidate the land within Parcel Map 29052 by means of Tentative Map 36539 -R, generally located at the northwest corner of Jefferson Street and Avenue 50, more particularly described as: PARCEL MAP 29052 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 14th of January 2015, adopt Planning Commission Resolution 2014-001, recommending to the La Quinta City Council approval of Tentative Parcel Map 36539 -R, a Reversion to Acreage (2012 -006) of Parcel Map 29052; and, WHEREAS, said Reversion to Acreage has complied with the requirements of the "Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83 -63), in that the Planning Division has determined that the proposed Reversion to Acreage is exempt from CEQA review under Guidelines Section 15305 (Minor Alterations in Land Use Limitations); and, WHEREAS, the Public Works Department published the public hearing notice in The Desert Sun newspaper on the 75t day of February 2014, as prescribed by the Municipal Code. Public hearing notices were also mailed to all property owners within 500 feet of the site; and WHEREAS, at said public hearing, upon hearing and considering the staff report, staff presentation, all project exhibits, and testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings recommending approval of said Reversion to Acreage: Finding A — All owners of an interest in the real property within the subdivision have consented to reversion. 173 Resolution 2014 - Reversion to Acreage / Tentative Map 36539 -R BLP Desert, LP and BL 2, LP February 18, 2014 Page 2 of 3 The property owner, BLP Desert, LP and BL 2, LP are the sole owners of the real property in question and have requested this reversion to acreage. Finding B — None of the improvements required have been made within two years from the date the final or parcel map was filed for record, or within the time allowed by agreement for completion of the improvements, whichever is the later. Parcel Map 29052 was recorded by the County of Riverside on the 13th day of December, 1999. The applicant has not made any of the required improvements under Parcel Map 29052. Finding C — No lots shown on the final or parcel map have been sold within five years from the date such map was filed for record. BLP Desert, LP and BL 2, LP are the sole owners of the properties of Parcel Map 29052. Finding D — The dedications or offers of dedication to be vacated or abandoned by the reversion to acreage are unnecessary for present or prospective public purposes. No necessary prior dedications will be abandoned by the reversion to acreage. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That the City Council does hereby grant approval of Tentative Map 36539 -R, as referenced in the title of this Resolution, for the reasons set forth in this Resolution, and subject to the Conditions of Approval as attached. 174 Resolution 2014 - Reversion to Acreage / Tentative Map 36539 -R BLP Desert, LP and BL 2, LP February 18, 2014 Page 3 of 3 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of February 2014, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California iri `rc RESOLUTION NO. 2014 - CONDITIONS OF APPROVAL REVERSION TO ACREAGE RA 2012 -006 TENTATIVE MAP 36539 -R BLP DESERT, LP AND BL2, LP FEBRUARY 18, 2014 GENERAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ( "City "), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Reversion to Acreage with associated Tentative Parcel Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Reversion to Acreage with associated Tentative Parcel Map 36539 -R, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act ") and Chapter 13 of the La Quinta Municipal Code ( "LQMC "). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la- guinta.org. 3. Prior to the issuance of any grading or construction permit by the City, the applicant shall obtain any necessary clearances and /or permits from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Planning Division • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Regional Water Quality Control Board (CRWQCB) 177 Resolution 2014 - Conditions Of Approval Reversion to Acreage RA 2012 -006 Tentative Map No. 36539 -R BLIP Desert, LP and BL 2, LP February 18, 2014 • South Coast Air Quality Management District Coachella Valley The applicant is responsible for all requirements of the permits and /or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. A project- specific NPDES construction permit must be obtained by the applicant who then shall submit a copy of the Regional Water Quality Control Board's ( "RWQCB ") acknowledgment of the applicant's Notice of Intent ( "NOI "), prior to the issuance of a grading or site construction permit by the City. 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air /Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99- 08 -DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permittee shall be required to submit a Storm Water Pollution Protection Plan ( "SWPPP "). The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ( "BMPs ") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). 178 Resolution 2014 - Conditions Of Approval Reversion to Acreage RA 2012 -006 Tentative Map No. 36539 -R BLIP Desert, LP and BL 2, LP February 18, 2014 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. PROPERTY RIGHTS 5. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 6. The applicant shall offer for dedication on the Final Map all public street rights - of -way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and /or as required by the City Engineer. 7. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, and drainage basins on the Final Map. 8. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. `r!:. Resolution 2014 - Conditions Of Approval Reversion to Acreage RA 2012 -006 Tentative Map No. 36539 -R BLIP Desert, LP and BL 2, LP February 18, 2014 9. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Parcel Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. FINAL PARCEL MAP 10. Prior to the City's approval of a Final Map, the applicant shall furnish accurate mylars of the Final Map that were approved by the City's map checker on a storage media acceptable to the City Engineer. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refers to persons currently certified or licensed to practice their respective professions in the State of California. 1 1 . If the City Engineer requires the developer to prepare improvement plans, the plans shall be prepared by or under the direct supervision of qualified engineers and /or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 12. If the City Engineer requires the developer to prepare improvement plans, the applicant shall furnish a complete set of the mylars of all approved improvement plans. DRAINAGE 13. Stormwater handling shall be approved by the City Engineer to conform with the approved hydrology and drainage reports associated with the Grading Plan for this Reversion to Acreage and Tentative Parcel Map 36539 -R. MAINTENANCE 14. The applicant shall be responsible for the cleaning and removal of tracked out gravel and dirt on the adjacent public rights -of -way. iN :. VICINITY MAY WE WYA IN THE CITY OF LA QUANTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA PARCEL MAP NO. 29052 CbR. S 5fk SE 1/4 SEQ 32 PER CR 94-133 ry I N89'25'01'W 1322.95' (N89-24'27"W 1322,91 11262.95' Igsi AVENUE 50 ' 11119.5 1'26"W (322.71' (N89 51,24"w 1322 - I' 1.P W/�iAU PRE 23256 PER CR 94-133 . ACCEPM0 AS SW 1 5/0. 9E 1/4. SEC. 32 PER RS 73/M, CR 34 -135 FD- 3/4' J.P. pro. 0.7') oz L PER n 73/37 Ij II a� . - - — - - - - - - 1 1* llp W/TX- LS �30 0—/ 7 (DN. 0.2 'io "V POR r TAG I ACCEPTED -k5 SE COR. SEC. U. 32 PER 115 7a183, CR 94-I33 L L. L34.77' - - j 184 ATTACHMENT 3 IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, SHEET 3 OF 3 ,SHEET3 STATE OF CALIFORNIA, PARCEL MAP NO. 36539-R BEING A REVERSION TO ACREAGE OF PARCELS 1-7 OF PARCEL MAP NO. 29052, AS SHOWN IN PARCEL MAP BOOK 195, PAGES 56 AND 57. RECORDS OF RIVERSIDE COUNI-K STAG:- OF CALIFORNIA, BEING IN SECTION 32, TOWNSHIP 5 SOUTH, RANGE 7 EAST, S.B.M. PALM DESERT, CALIFORNIA JANUARY 2013 6 TRACT MAP NO, 2905J-2 M8 J41120-24 U a Q) IZ FOUND I AP W1 PLASTIC PLUG 13 STAMPED 70DT 23256- (FLUSH) PER AID 309194-99 DEREX ALAN DRIVE (N 89'5128" W 27,SJR)Rl 49 W I1,9ZV)7,921?J FOUND I' 4P AC/ PLASTIC PLUG 'RCE STAMPED 23256" (FLUSH) PER MA 3,01120-24 Q5 V U) C) IN 89'51 w 1L?3 IV N 89'51.51 ..3 @. 15' GRAPHIC SCALE L, 100 0 50 IN) 200 40 0 A' RN'H T VARIES IN FEET I inch - 100 ft, FOUND P" LP W1 PLASFIC PLUG SPIA4PED DOE 2,3256- (FLUSH) PER PARCEL I 12 AD 'p 42 zt 43 LA (R=304.00)Rl ff=,704� 00 'IN. uv (d=6S5A4N`I 4=8P5AJ- tl) (L=4295)RI 4-42-95' 24� 2 0 -LIE/Og, —1c N (N 89'5 1 -a8` IV 23 ro N .2.5'J)R7122 Tll --- (R=304.00)RI R-304.00 t V, (d-6Pjvx)RI R=8DX41---`7 21' rn UTOO'— Ca FOUND 1 112- COAPPRADFLO (N 483227" E J4,77)RI STAMPED IS 6298- (FLUSH) NO REF, ACCEPTED AS INTER, IV 48'JI'17" E 34,77 AVENUE 50 AGE JESS ANNE 1 , - x 0 DRIVE PER ma J6817 -1 t (312,00)R4 N 99r5200' W 86.9-g3V (/v 89,51,26, w 668-96,lal AVENUE 50 LOT 'A' 1,03 AC 0, 8_95. 16' (895,20 )R 1 N 69'5200' W IDAT 15' • (P 69512e' W 1279.20)RIR4 i DR