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City Council agendas and staff reports
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page: www.ia-quinta.org
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBERS
78-495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, APRIL 1, 2014 AT 4:00 P.M.
CALL TO ORDER
ROLL CALL: Councilmembers: Evans, Franklin, Henderson, Osborne, Mayor Adolph
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
At this time, members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes. The City Council values your comments; however in accordance with State
law, no action shall be taken on any item not appearing on the agenda unless it is an
emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
PRESENTATIONS
PAGE
1 . INTRODUCTION OF NEW SUNLINE GENERAL MANAGER LAUREN SKIVER
WRITTEN COMMUNICATIONS — NONE
APPROVAL OF MINUTES
1 . MINUTES OF MARCH 18, 2014 6
CITY COUNCIL AGENDA 1
APRIL 1, 2014
PAGE
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
1 . APPROVE DEMAND REGISTER DATED APRIL 1, 2014 18
2. APPROVAL OF A JOINT USE OF FACILITY AND SERVICES 34
AGREEMENT WITH THE BOYS AND GIRLS CLUB OF COACHELLA
VALLEY
3. EXCUSE COMMISSIONER FITZPATRICK'S ABSENCE FROM THE 46
APRIL 14, 2014 COMMUNITY SERVICES COMMISSION MEETING
4. ADOPT RESOLUTION GRANTING APPROVAL OF A FINAL MAP 48
FOR TENTATIVE PARCEL MAP 36539-R, A REVERSION TO
ACREAGE CONSOLIDATING PARCEL MAP 29052 AND DIRECT
STAFF TO RELEASE SECURITIES ASSOCIATED WITH PARCEL
MAP 29052 [RESOLUTION 2014- 0111
5. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH HR 56
GREEN CALIFORNIA, INC. TO PROVIDE ON -CALL ENGINEERING
PLAN CHECK SERVICES
BUSINESS SESSION
APPROVE SECOND ROUND COMMUNITY SERVICES GRANTS 84
AND FUNDING REQUESTS
STUDY SESSION — NONE
REPORTS AND INFORMATIONAL ITEMS
1 . CVAG CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans)
4. ANIMAL CAMPUS COMMISSION (Franklin)
5. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin)
6. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Franklin)
7. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin)
8. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin)
9. CVAG PUBLIC SAFETY COMMITTEE (Henderson)
10. CVAG TRANSPORTATION COMMITTEE (Henderson)
CITY COUNCIL AGENDA 2
APRIL 1, 2014
PAGE
1 1 . LEAGUE OF CALIFORNIA CITIES DELEGATE (Henderson)
12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Henderson)
13. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Osborne)
14. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne)
15. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Osborne & Franklin)
16. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Adolph)
17. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Adolph)
18. CVAG EXECUTIVE COMMITTEE (Adolph)
19. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS DELEGATE (Adolph)
20. SUNLINE TRANSIT AGENCY (Adolph)
21. PLANNING COMMISSION MINUTES DATED JANUARY 28, 2014 92
22. PLANNING COMMISSION MINUTES DATED FEBRUARY 25, 2014 96
23. INVESTMENT ADVISORY BOARD MINUTES DATED JANUARY 8, 100
2014
DEPARTMENT REPORTS
1 . COMMUNITY DEVELOPMENT
A. 2014 INDIO POLO FIELDS GOLDENVOICE CONCERTS UPDATE 102
B. RESPONSE TO PUBLIC COMMENT ON MARCH 18, 2014 - MR. 104
PHILLIP PETTIBONE
2. FINANCE - RESPONSE TO PUBLIC COMMENT ON MARCH 18, 2014 106
DOG LICENSE FEE WAIVER
MAYOR'S AND COUNCIL MEMBER'S ITEMS
PUBLIC HEARINGS - NONE
CLOSED SESSION
CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J.
SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8
CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF ACQUISITION
AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT SILVERROCK
RESORT (APN'S 770-200-026; 776-150-021; 776-150-023; 770-060-056;
770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060-062;
777-490-004; 777-490-006; 777-490-007; 777-490-012 AND 777-490-
014). PROPERTY BUYERS/NEGOTIATORS: JOHN GAMLIN, MERIWETHER
COMPANIES; ROBERT S. GREEN, JR., THE ROBERT GREEN COMPANY
CITY COUNCIL AGENDA 3
APRIL 1, 2014
2. CONFERENCE WITH LABOR NEGOTIATORS, SKI HARRISON AND TERRY
DERRINGER, REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY
EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION
54957.6 MEET AND CONFER PROCESS
RECESS TO CLOSED SESSION
RECONVENE CITY COUNCIL MEETING
ADJOURNMENT
The next regular meeting of the City Council will be held on April 15, 2014,
commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at
the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the
foregoing Agenda for the La Quinta City Council meeting was posted near the
entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards
at the Stater Brothers Supermarket at 78-630 Highway 1 1 1, and the La Quinta
Cove Post Office at 51-321 Avenida Bermudas, on March 28, 2014.
DATED: March 28, 2014
SUSAN MAYSELS, City Clerk
City of La Quinta, California
CITY COUNCIL AGENDA 4
APRIL 1, 2014
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special
equipment is needed for the hearing impaired, please call the City Clerk's office at
777-7103, twenty-four (24) hours in advance of the meeting and accommodations
will be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk's office at
777-7103. A one (1) week notice is required.
If background material is to be presented to the Planning Commission during a City
Council meeting, please be advised that eight (8) copies of all documents, exhibits,
etc., must be supplied to the City Clerk for distribution. It is requested that this
take place prior to the beginning of the meeting.
Any writings or documents provided to a majority of the City Council regarding any
item(s) on this agenda will be made available for public inspection at the Community
Development counter at City Hall located at 78-495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
CITY COUNCIL AGENDA 5
APRIL 1, 2014
CITY COUNCIL
MINUTES
TUESDAY, MARCH 18, 2014
A regular meeting of the La Quinta City Council was called to order at 3:31 p.m. by
Mayor Adolph.
PRESENT: Councilmembers Evans, Franklin, Henderson, Osborne, Mayor Adolph
ABSENT: None
PUBLIC COMMENT
Public Speaker: Nicole Soto, South Coast Air Quality Management District - Ms.
Soto announced that the District will be hosting a Town Hall meeting April 9, 2014
at the High School in Thermal; the annual electric lawn mower exchange will be
held on June 141" in the City of Riverside, and; the annual Clean Air Award
nomination period is open and the form to nominate individuals, organizations or
businesses is on the cleanairawards.com website.
CLOSED SESSION
1. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J.
SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8
CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION
AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT DUNE PALMS
ROAD AND HIGHWAY 111 (APN: 600-020-053). PROPERTY OWNERS/
NEGOTIATORS: GEORGE VELARDE
2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION -
INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(C) (ONE MATTER)
COUNCIL RECESSED TO CLOSED SESSION A T 3: 34 P. M.
MAYOR ADOLPH RECONVENED THE CITY COUNCIL MEETING AT 4:02
P. M. WITH ALL MEMBERS PRESENT. NO ACTIONS WERE TAKEN IN
CLOSED SESSION THAT REQUIRES REPORTING PURSUANT TO
GOVERNMENT CODE SECTION 54957.1 (BROWN ACT).
Mayor Adolph led the audience in the pledge of allegiance.
CITY COUNCIL MINUTES
MARCH 18, 2014
6
PUBLIC COMMENT
Public Speaker: Patricia Lawser, La Quinta - Ms. Lawser provided photos
documenting the flooding on Horseshoe Road. Ms. Lawser said she believes the
City and the Indian Springs Golf Course are responsible for the flooding and
therefore are responsible for the cost of repairs.
Public Speaker: Sandra Rogers, La Quinta - Ms. Rogers provided photos and
information about the flooding on her street, Horseshoe Road, and water damage
to her car from driving through a flooded section of the street.
Public Speaker: Bruce Clark, La Quinta - Mr. Clark provided information about the
reoccurring flooding problem on his street, Horseshoe Road. He said the drain is
inadequate for anything but light rain. Mr. Clark believes the Indian Springs Golf
Course built a berm without City approval and the berm is preventing the water
from draining.
Public Speaker: Juan Pineda, La Quinta - Mr. Pineda requested a waiver of the
$20 late dog -license fee, which was only two days late. Mayor Adolph said staff
is working to correct the situation.
Public Speaker: Phillip Pettibone, La Quinta - Mr. Pettibone said that City staff
illegally removed his car from his driveway; and practices selective and subjective
code enforcement.
CONFIRMATION OF AGENDA - Confirmed
PRESENTATIONS - None
WRITTEN COMMUNICATIONS - None
APPROVAL OF MINUTES
MOTION - A motion was made and seconded by Councilmembers Evans/
Henderson to approve the minutes of March 4, 2014 with correction to item B2.
Motion passed unanimously.
MOTION - A motion was made and seconded by Councilmembers Evans/Franklin
to approve the minutes of the special meeting of February 26, 2014 as submitted.
Motion passed unanimously.
CITY COUNCIL MINUTES 2
MARCH 18, 2014
7
CONSENT CALENDAR
1. APPROVE DEMAND REGISTER DATED MARCH 18, 2014
2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED
DECEMBER 31, 2013
3. RECEIVE AND FILE TREASURER'S REPORT DATED DECEMBER 31, 2013
4. AUTHORIZE OVERNIGHT TRAVEL FOR TRAFFIC SIGNAL TECHNICIAN TO
ATTEND TRAINING IN SANTA ANA, CALIFORNIA, MARCH 1 1-13, 2014
5. ACCEPT ON -SITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP NO.
34969, MADISON CLUB CLUBHOUSE
6. ACCEPT ON -SITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP NO.
34968, MADISON CLUB VILLAS
7. DENIAL OF CLAIM FOR DAMAGES FILED BY: JERRY SMIGURA; DATE OF
LOSS - AUGUST 25, 2013
8. ADOPT RESOLUTION APPROVING AN EXTENSION OF THE JOINT
EXERCISE OF POWERS AGREEMENT THAT CREATED THE LA QUINTA
FINANCING AUTHORITY [RESOLUTION 2014-0091
9. APPROVE NEW JOB DESCRIPTION AND PAY SCHEDULE FOR PERMIT
OPERATIONS SUPERVISOR, ADDITION OF OFFICE ASSISTANT AND
RECLASSIFICATION FROM SECRETARY TO EXECUTIVE ASSISTANT IN THE
COMMUNITY DEVELOPMENT DEPARTMENT
10. AUTHORIZE CITY MANAGER TO SUBMIT GRANT APPLICATIONS TO THE
RIVERSIDE COUNTY INDIAN GAMING LOCAL COMMUNITY BENEFIT
COMMITTEE FOR TRAFFIC RELATED LAW ENFORCEMENT SERVICES
11. AUTHORIZE STAFF TO SUBMIT APPLICATIONS FOR CONGESTION
MITIGATION AND AIR QUALITY CALL FOR PROJECTS AND COMMIT TO
REQUIRED LOCAL MATCH
12. REJECT BIDS AND RE -ADVERTISE THE PHASE I PAVEMENT MANAGEMENT
PLAN STREET IMPROVEMENTS PROJECT
MOTION - A motion was made and seconded by Councilmembers Evans/Franklin
to approve the Consent Calendar as recommended with Item No. 8 adopting
Resolution No. 2014-009. Motion passed unanimously.
CITY COUNCIL MINUTES 3
MARCH 18, 2014
8
BUSINESS SESSION
1. APPROVAL OF PILLARS OF THE COMMUNITY NOMINATIONS
Recreation Supervisor Larson presented the staff report, which is on file in the City
Clerk's Office.
Councilmembers thanked staff and nominees for the additional information
provided; expressed their appreciation to the nominees who provide such valuable
contributions to the community; requested that the nomination submission contain
more detail on nominees activities regionally, not just in La Quinta; suggested that
the requirement for 25 signatures is onerous and unnecessary, and; requested that
in the future, the nominations first go to the Community Services Commission to
make recommendations to the City Council.
MOTION - A motion was made and seconded by Councilmembers Evans/
Henderson to approve all the Pillars of the Community nominations as submitted.
Motion passed unanimously.
2. ADOPT RESOLUTION APPROVING ISSUANCE AND SALE OF SUBORDINATE
TAX ALLOCATION REFUNDING BONDS BY THE SUCCESSOR AGENCY TO
THE DISSOLVED REDEVELOPMENT AGENCY [RESOLUTION 2014-0101
City Manager Spevacek presented the staff report, which is on file in the City
Clerk's Office.
Councilmembers added background information on this subject by explaining the
State's actions to dissolve Redevelopment Agencies, the consequences to the City,
the actions taken by the City to financially protect itself, Council's resolve to move
forward, and given the City's A+ bond rating, the savings to the City and the
other taxing agencies that will result from this bond sale.
MOTION - A motion was made and seconded by Councilmembers Henderson/
Evans to adopt Resolution No. 2014-010 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA AUTHORIZING THE ISSUANCE AND SALE OF TAX
ALLOCATION REFUNDING BONDS, AND AUTHORIZING CERTAIN
OTHER ACTION IN CONNECTION THEREWITH
Motion passed unanimously.
CITY COUNCIL MINUTES 4
MARCH 18, 2014
M
STUDY SESSION
DISCUSS LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 AND
RESULTS OF NORTH LA QUINTA LANDSCAPE OPTIONS SURVEY
Regarding the question of a conflict of interest due to the proximity of
Councilmember Osborne's residence to proposed street improvements
on the south side of Fred Waring Drive, City Attorney Jenson
announced that an opinion from local real estate professional, Bruce
Cathcart states: "Not only is the home located farther away than 500'
from said improvements but the proposed improvements will not have
any effect on the value of any portion (including common areas) of the
tract of homes within which Councilman Osborne's home is located."
Therefore, Councilmember Osborne has no conflict of interest and may
participate in all discussions and votes on this subject.
City Manager Spevacek and Public Works Director Jonasson presented the staff
report, which is on file in the City Clerk's Office.
Councilmember Franklin said that ownership of some of the perimeter parcels is in
question because some developers' offers of dedication were never accepted by
the City. If the fee owner is no longer an existing company, i.e. defunct
development entities, it is important to resolve the ownership issue first.
Councilmember Henderson said for 18 years, she has been on City Councils that
have had serious conversations on this issue. She said at this point we know that
we have a deficit and we know there has been a 25% reduction in general fund
revenues caused by the economic downturn — revenues available to operate the
City. We also know that the companies hired to maintain the lighting and
landscaping have had increases in payroll, taxes, business expenses - all charged to
the City, while the City has been dormant. Ms. Henderson said that the City
remained dormant and did not attempt to raise the assessment because past City
Councils choose that path. She said that because a legal redevelopment agency
existed during that period, the City was able to function but knowing full well that
they should have gone to an assessment. Ms. Henderson explained that a benefit
assessment district is an option but there are strict, complex state laws about how
that is done. She explained the difference between a general tax and benefit
assessment tax and the pros and cons of both. She said she would rather see a
general tax passed, which requires 51 % citywide voter approval but everyone has
to realize the general tax revenue cannot be allocated to any specific use or uses.
Mayor Adolph said that during the recession of the last several years, it was not
Council's intent to tax citizens even though the annual assessment of about $35 is
one of the lowest in the Coachella Valley. Mayor Adolph explained that the two
CITY COUNCIL MINUTES 5
MARCH 18, 2014
fm
attempts to get a tax approved to fund paramedic services failed both times.
Based on that voter response, he asked how voters would respond to a tax to
cover lighting and landscaping. He said the solution will have to be the result of
everyone working together. It is not a matter of lots of money per lot if a general
tax is passed. Mayor Adolph said that it is up to Council to resolve the problem
and not put the burden on north La Quinta residents.
Councilmember Osborne said the issues were created long ago and the Council has
chosen not to address it. It is obvious that the costs have gone up since the
$35.60 was set in 1998. The survey results indicate that, for the most part,
residents believe the landscaping is adequate today. The City has made cuts but it
is not enough, it cannot continue to fund the deficit. Mr. Osborne said he
understands that some people bought homes in non-HOA subdivisions to avoid
monthly charges but something must be done to stop the financial leak. Mr.
Osborne said he would like to see a simple $20 citywide increase from $35 to $55
a year, which reports indicate, will cure the red ink in the Landscape and Lighting
District. He stated that the City does have to resolve this in some form because
operating in the red cannot continue. North La Quinta residents have said they do
not want their fees raised because they did not create the problem. Mr. Osborne
said his hope is that a small general tax will go before the voters but it must be
understood that general tax revenue is bound by the laws set in Sacramento and a
general tax cannot be set aside for a specific use. Legislators are currently
considering changing the 2/3 voter approval requirement for assessment increases
to 50%+1. Whether this change by Sacramento occurs or not, something has to
be done citywide in the near future.
Councilmember Evans said council owns this, former councils and the current
council. Council sent staff out to inform residents and seek their views, and
everyone has learned in this process. Ms. Evans thanked residents for their
feedback because a 44% return on a survey is remarkable. She said that she does
not support some of the options mentioned such as reducing the level of
landscaping because she is committed to maintaining a certain standard in the City.
Ms. Evans said she is interested in getting solid answers on the ownership of all
the parcels in question.
In response to Councilmember Evans, Director Jonasson said that landscaping
service to the north La Quinta areas in question could not be reduced without
visual impact.
Councilmember Evans suggested that grants and rebates might be available to fund
the deficit, such as funds from CVWD for turf reduction. Ms. Evans said that a
general tax is a separate issue to explore, but regarding a special assessment, it's
clear from survey feedback that it would not be approved. She said that if the City
can recoup the $41 million from the State, it's possible some of it can be used for
CITY COUNCIL MINUTES 6
MARCH 18, 2014
is
this area. Ms. Evans noted all the recent expenditure cuts and revenue increases
done in-house to staffing, services, fees, etc. and said the community will be asked
to help Council and staff develop solutions to help fund this deficit.
Public Speaker: John Lanctot, La Quinta — Mr. Lanctot thanked Council for the
additional information provided, which cleared up most of his questions. Director
Jonasson responded to his remaining question about the size of the deficit.
Public Speaker: Delores Lukina, La Quinta - Ms. Lukina said it is the fault of the
Councilmembers and Engineer at the time the subdivisions were approved because
they were responsible for ensuring that correct perimeter parcel ownership and
ongoing maintenance was covered. She said more money is not the solution,
instead, the City needs to work within its means, invest surplus wisely, and build
reserves in the event of disaster. Ms. Lukina said she is against an increase in City
assessments.
Public Speaker: Marty Butler, La Quinta — Ms. Butler requests that this item be
heard again at a later time of the day when more working people can attend. She
said she learned a lot from this discussion. Ms. Butler said she is more open to
paying more toward landscaping now but understands that there are many
residents against it because they simply do not have the money. She said she
appreciates the council's caring for the City as a whole and the Council has her
support for a citywide assessment. Ms. Butler suggested that each community
form a committee to meet, discuss, and disseminate factual information. Lastly,
Ms. Butler requested clarification on Riverside County's Fred Waring Drive project
involving a noise wall and landscaping. Director Jonasson confirmed that the
County is contractually obligated to complete the project and restore the site.
Public Speaker: Dale Frailey, La Quinta — Mr. Frailey requested clarification on the
survey results and said 10 to 12 neighbors in Desert Pride told him they never
received the survey. He believes an increase is necessary because $35 is too low
and agrees with Councilmember Osborne that a $20 general tax would be
acceptable.
Public Speaker: Richard Gray, La Quinta — Mr. Gray asked questions regarding
certain median improvements and dog parks. He agrees that an increase to the
$35 is necessary. Mr. Gray reported irrigation system problems on Adams Street
by the fire station. He stated that he was satisfied with the level of maintenance
when he first moved into north La Quinta, but is not satisfied with it as it is now.
Public Speaker: Deborah McGarrey, La Quinta — Ms. McGarrey believes $35 is not
enough to offset the costs. She supports the idea of forming a community group
to see if this can be solved together. The survey response of 44% was impressive
and that 37% would agree to some amount of increase is promising. The benefit is
CITY COUNCIL MINUTES 7
MARCH 18, 2014
M
that only an additional 20% or so is needed to get to over 50% in support. Ms.
McGarrey said that she agrees with Mr. Gray in that the landscaping was
satisfactory when she moved in 14 years ago, but she would like to see the current
landscaping improved. The solution examined a few years ago of forming an HOA
is unrealistic because it requires approval by 100% of owners. Ms. McGarrey
suggested that residents need to assist Council by taking ownership of the problem
and proposing solutions. She does not believe it's right for the City to operate in a
deficit. She supports some type of assessment that is designed in a way that is
best and fair for everybody involved.
Public Speaker: Robert Wilkinson, La Quinta — Mr. Wilkinson questioned the math
concerning the amount being spent and the amount needed to fund the deficit and
improvements. He also questioned easements and ownership of some perimeter
parcels. Mr. Wilkinson mentioned projects throughout the City and questioned the
City's ability to require landscaping as part of these projects.
Councilmember Franklin said one of the most important points is that La Quinta is
all one community and the objective of this item is to get residents' feedback. Ms.
Franklin agrees with Ms. Butler that a community committee(s) would be helpful in
creating ownership of the solution(s), knowing that not everyone will come to an
agreement but that is part of the process. She believes the areas in red need to be
owned by the City. Ms. Franklin stated that a consensus needs to be reached as
far as the extent and type of landscaping desired around these subdivisions and
expects community committees can provide this, too. She said La Quinta is touted
as the Gem of the Desert and that means the entire community. Success in
promoting the City for economic development depends on how the City looks so
these areas must be improved. Ms. Franklin supports a citywide increase but
everyone must be mindful that it will involve a huge educational process, which will
take time. As one community, Ms. Franklin said a citywide increase to the $35.60
per year amount is necessary. She hoped that the residents at the meeting will
assist in getting the information out and educating other residents regarding the
City's finances.
Councilmember Osborne said more work on this is needed and it needs to be
handled as one City working together. He requested that this item be heard at
7:00 p.m. on May 61n
Councilmember Henderson noted that a second study session will be held by
Council on this subject on May 6 at which time it will be Council's responsibility to
put a plan together including establishing a community committee(s). She said that
La Quinta has always acted as one City, not designated areas. She thanked
residents for attending and sharing.
CITY COUNCIL MINUTES 8
MARCH 18, 2014
13
Councilmember Evans summarized Council's responses in that (a) Council
appreciates residents' feedback and the completion of the survey, (b) Council is
directing staff to evaluate title ownership on the red strips of parcels and how the
City could acquire these parcels, (c) research other ways the City could fund
landscape improvements, (d) list of improvements needed in the short run to bring
them up to La Quinta standards, (e) explore how the community will want to be
involved, and (f) given that an increase in the Landscape and Lighting District for
just north La Quinta is out of the question based on the survey results, consider a
citywide general tax as a means to fund this deficit and/or any other use that may
arise in the future.
Mayor Adolph thanked residents for their input and stated that dialog is good in
understanding both how residents feel and how Councilmembers feel on the issue.
In the meantime, Mayor Adolph asked the Public Works Department to mitigate
problems and address repairs within existing budget constraints because it's
important that the aesthetics of the community be maintained.
2. DISCUSS DRAFT FISCAL YEAR 2014/2015 THROUGH FISCAL YEAR
2018/2019 CAPITAL IMPROVEMENT PROGRAM
Principal Engineer McKinney presented the staff report, which is on file in the City
Clerk's office.
Councilmembers discussed the pavement management plan, a roundabout at
Westward Ho, restriping of the Jefferson/Avenue 52 roundabout, turf reduction at
the civic center campus, auto display pads along Highway 1 1 1, reimbursement
agreements with developers, 2015/16 roundabout at Madison/Avenue 58 and
setting aside the land necessary to install it in the future, traffic signal at
Washington/Lake La Quinta Drive, and clearly noting the City's portion of project
costs on the CIP list.
Public Speaker: Kay Wolff, La Quinta — Ms. Wolff suggested that festival grounds
and parking for the Arts Festival be included in the Add List. Regarding the $7.5
million on the Add List for a future village area parking structure, Ms. Wolff
suggested that Mr. Wells Marvin might like to contribute to the cost. She
expressed her hope that the Eisenhower/Montezuma intersection will be the sight
of another wonderful roundabout rather than a traffic signal.
Public Speaker: Sandy Rogers, La Quinta — Ms. Rogers lives south of the
Westward Ho/Roadrunner intersection where a roundabout project is being
discussed. She said that she does not believe traffic is a problem, instead, it is
parents letting kids out everywhere. She would like to see a student drop-off area.
Ms. Rogers said roundabouts are dangerous in her view but she prefers small
roundabouts to signals.
CITY COUNCIL MINUTES 9
MARCH 18, 2014
14
Mayor Adolph said that PGA West residents enjoy the roundabout at
Jefferson/Avenue 52 because they don't have to wait at a stop sign or signal, and
he is not aware of many accidents in the roundabout. He noted that there are five
roundabouts in the City of La Quinta.
Councilmember Evans explained that Council has learned that roundabouts produce
a continuous flow of traffic, it is a calming device for speed, less wear and tear on
the roads, it reduces auto emissions, and aesthetically it's more pleasing than
having a traffic signal in a neighborhood.
Public Works Director Jonasson summarized the consensus of Council:
1 . Westward Ho/Roadrunner roundabout - apply for a CMAC grant and if awarded,
bring the project back to Council to consider.
2. Civic Center turf conversion - move to the Add List.
REPORTS AND INFORMATIONAL ITEMS
La Quinta's representative for 2014, Councilmember Evans reported on her
participation in the following organizations meeting:
CVAG CONSERVATION COMMISSION
La Quinta's representative for 2014, Councilmember Franklin reported on her
participation in the following organizations meeting:
ANIMAL CAMPUS COMMISSION
DEPARTMENT REPORTS
Department Reports were received and filed. Copies are on file in the City Clerk's
Office.
MAYOR'S AND COUNCIL MEMBER'S ITEMS
Mayor Adolph reported on the Senior Inspiration Awards.
Councilmember Evans reported on the La Quinta Police Department's 6th Annual
Bicycle Rodeo.
Councilmember Osborne reported on the superb job done by the La Quinta Arts
Foundation with the Festival this year.
PUBLIC HEARINGS - None
CITY COUNCIL MINUTES 10
MARCH 18, 2014
15
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Franklin/ Evans to adjourn at 7:09 p.m. Motion passed
unanimously.
Respectfully submitted,
SUSAN MAYSELS, City Clerk
City of La Quinta, California
CITY COUNCIL MINUTES
MARCH 18, 2014
11
16
17
=. z
F OFTNti9
CITY]/ SA / HA / FA MEETING DATE: April 1, 2014
ITEM TITLE: APPROVE DEMAND REGISTER DATED
APRIL 1, 2014
RECOMMENDED ACTION:
Approve Demand Register dated April 1 , 2014.
EXECUTIVE SUMMARY:
None.
FISCAL IMPACT:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Demand of Cash: -- City $ 1,004,904.27
-- Successor Agency of RDA $ 14,295.79
-- Housing Authority $ 0.00
-- Housing Authority Commission $ 0.00
BACKGROUND/ANALYSIS:
Between City Council meetings, there is a need to pay routine bills in order to avoid
late fees being charged to the City, as well as payroll and related payroll taxes. These
items are listed below:
Warrants Issued:
102557 - 102641)
Voids}
Wire Transfers}
P/R 36954 - 369551
P/R Tax Transfers}
102642 - 1027061
$ 280,635.64
$ 0.00
$ 272,591.13
$ 137,664.10
$ 35,089.17
$ 293,220.02
$ 1,019,200.06
18
The most significant expenditures being paid on the demand registers listed above are
as follows:
Significant Expenditures:
Vendor:
Account Name:
Amount:
Purpose:
Doug Wall Construction
Design
$
58,425.00
Health & Wellness Ctr.
Greater Palm Springs CVB
Collection Fees
$
51,178.71
Jan-TMD Assessment
Esgil Corporation
Plan Check
$
48,813.86
Feb -Building Plan Check
Rutan & Tucker
Various
$
44,237.84
Jan -Legal Fees
CVAG
TUMF Fees
$
41,321.52
Feb-TUMF Fees
Granite Construction
Construction
$
37,169.06
Washington/Hwy 1 1 1
Kirkpatrick Landscaping
Technical
$
32,686.28
Mar -Landscape Maint.
New Const. Solutions
Construction
$
29,005.40
City Hall Lighting
ALTERNATIVES:
The City Council may approve, partially approve or reject the register of demands.
Report prepared by: Sandra Mancilla, Account Technician
Report approved for submission by: Patrick Griffin, Interim Finance Director
Attachments: 1 . Wire transfers
2. Demand Register
19
ATTACHMENT 1
CITY OF LA QUINTA
BANK TRANSACTIONS 3/8/14 - 3/21 /14
03/14/14 WIRE TRANSFER - DEBT SVC PYMNT
03/14/14 WIRE TRANSFER - ICMA
03/14/14 WIRE TRANSFER - LQCEA
03/18/14 WIRE TRANSFER - TASC
03/18/14 WIRE TRANSFER - PERS
03/18/14 WIRE TRANSFER - LANDMARK
TOTAL WIRE TRANSFER OUT
$ 81, 306.04
$6,555.34
$266.50
$1,104.45
$41,543.08
$141,815.72
$272,591.13
20
21
ATTACHMENT 2
Demand Register
City of La quinta, CA Packet: APPKT00118 - SHM 3-14-14
Vendor Name
Payment Number
Payment Date
Payable Description
Account Number
Amount
Fund: 101-GENERAL FUND
41MPRINT
102557
03/14/2014
STAFF SHIRTS
101-3003-60420
137.92
ADT SECURITY SERVICES
102558
03/14/2014
MAR -MAY SPORTS COMPLEX
101-3005-60124
114.53
ALSCO INC
102559
03/14/2014
UNIFORM RENTAL EOM 2/28
101-7003-60690
89.05
ALVAREZ, MARIA ISABEL
102560
03/14/2014
INSTRUCTOR PYMT
101-3002-60107
70.70
AMERICAN FORENSIC NURSE
102561
03/14/2014
BLOOD ALCOHOL
101-2001-36310
40.00
AUTOZONE
102562
03/14/2014
PARTS & TRASH PUMP
101-7003-60431
4.93
BEST BUY
102563
03/14/2014
COMPUTER LOAN-JUAREZ
101-0000-13500
1,750.00
BODDEN, RENATE
102564
03/14/2014
INSTRUCTOR PYMT
101-3002-60107
26.60
BOETTCHER CONCRETE CON
102565
03/14/2014
FS#70 INTERCEPTOR
101-2002-60670
8,024.00
BULRICE, JOHN OR LAURA
102566
03/14/2014
REFUND OVERPAYMENT
101-0000-41600
7.00
CALIFORNIA BUILDING STAN
102567
03/14/2014
OCT-DEC BUILDING ADMN F
101-0000-20306
1,025.00
CALIFORNIA BUILDING STAN
102567
03/14/2014
OCT-DEC BUILDING ADMN F
101-0000-42615
113.00
CALPERS LONG-TERM CARE
102568
03/14/2014
LT CARE/ST SAUVER PR 3/14
101-0000-20949
106.00
CANON FINANCIAL SERVICES
102569
03/14/2014
MAR -CONTRACT CHARGE
101-1007-60662
1,572.94
CAPALBO, KATHLEEN
102570
03/14/2014
INSTRUCTOR PYMT
101-3002-60107
29.40
CAPALBO, KATHLEEN
102570
03/14/2014
INSTRUCTOR PYMT
101-3003-60107
4.90
CAPITAL ONE COMMERCIAL
102571
03/14/2014
FIN DIRECTOR
101-1001-60400
17.99
COACHELLA VALLEY CONSER
102574
03/14/2014
FEB-MITIGATION FEE
101-0000-20310
12,780.00
COACHELLA VALLEY CONSER
102574
03/14/2014
FEB-MITIGATION FEE
101-0000-43631
-127.80
COACHELLA VALLEY WATER
102575
03/14/2014
WATER SERVICE
101-2002-61200
59.25
COACHELLA VALLEY WATER
102575
03/14/2014
WATER SERVICE
101-3005-61207
210.54
COACHELLA VALLEY WATER
102575
03/14/2014
WATER SERVICE
101-3005-61209
93.29
COACHELLA VALLEY WATER
102575
03/14/2014
WATER SERVICE
101-3006-61200
102.07
COACHELLA VALLEY WATER
102575
03/14/2014
WATER SERVICE
101-7006-60146
496.45
DAVID, MIRIAM
102576
03/14/2014
INSTRUCTOR PYMT
101-3002-60107
1,239.00
DEPARTMENT OF CONSERVA
102578
03/14/2014
OCT-DEC MOTION/SEISMIC F
101-0000-20308
1,886.63
DEPARTMENT OF CONSERVA
102578
03/14/2014
OCT-DEC MOTION/SEISMIC F
101-0000-42610
-94.33
DEPARTMENT OF JUSTICE
102579
03/14/2014
BLOOD ALCOHOL
101-2001-36310
140.00
DESERT BUSINESS MACHINE
102580
03/14/2014
TYPEWRITER MAINT CONTR
101-1007-60663
578.82
DESERT C A M
102581
03/14/2014
COUNCIL MTG 3/4/14
101-3008-60108
750.00
DESERT SUN PUBLISHING CO
102582
03/14/2014
ADS
101-6001-60450
197.84
DESERT SUN PUBLISHING CO
102582
03/14/2014
ADS -SUBSCRIPTIONS
101-7002-53040
217.46
DESERT SUN PUBLISHING CO
102582
03/14/2014
ADS
101-6001-60450
400.58
DESERT SUN PUBLISHING CO
102582
03/14/2014
ADS
101-6001-60450
400.58
DESERT SUN PUBLISHING CO
102582
03/14/2014
ADS-SUBCRIPTIONS
101-7002-53040
228.36
DESERT SUN PUBLISHING CO
102582
03/14/2014
ADS -SURPLUS
101-1006-60450
1,281.84
DESERT SUN PUBLISHING CO
102582
03/14/2014
ADS
101-6001-60450
202.20
DISH NETWORK
102584
03/14/2014
EOC DISH 3/13-4/12
101-6005-60107
67.73
ENTERPRISE RENT -A -CAR
102585
03/14/2014
CAR RENTAL -SPECIAL FUNDS
101-2001-60175
166.01
ENTERPRISE RENT -A -CAR
102585
03/14/2014
CAR RENTAL -SPECIAL FUNDS
101-2001-60175
64.80
FG CREATIVE INC
102586
03/14/2014
MARKETING PROJECT
101-3007-60461
3,250.00
FG CREATIVE INC
102586
03/14/2014
PR -ALL HANDS MEETING
101-3007-60461
250.00
FG CREATIVE INC
102586
03/14/2014
PR-ACA EVENT
101-3007-60461
250.00
GAS COMPANY, THE
102588
03/14/2014
FS#32 GAS 1/23-2/24
101-2002-61100
262.90
GLASS, DAVIS
102589
03/14/2014
REFUND OVERPAYMENT
101-0000-41600
14.00
GRAINGER
102590
03/14/2014
BANNER CLIPS/TAPE
101-3003-60149
18.98
GREATER PALM SPRINGS CV
102592
03/14/2014
JAN'14 TMD ASSESSMENT
101-0000-20330
51,178.71
HA,HUNGJOHN
102593
03/14/2014
REFUND OVERPAYMENT
101-0000-41600
15.00
HIEBERT, DEAN & GLENDA
102595
03/14/2014
REFUND OVERPAYMENT
101-0000-41600
7.00
HOME DEPOT CREDIT SERVI
102596
03/14/2014
MATERIAL
101-7003-60431
45.33
HOME DEPOT CREDIT SERVI
102596
03/14/2014
MATERIAL
101-7003-60431
36.94
HOME DEPOT CREDIT SERVI
102596
03/14/2014
GRAFFITI PAINT
101-7004-60423
16.72
HOME DEPOT CREDIT SERVI
102596
03/14/2014
MATERIAL
101-7003-60431
64.66
3/17/2014 12:01:27 PM Page 1 of 6
22
Demand Register
Packet: APPKT00118 - SHIM 3-14-14
Vendor Name
Paymept Number
Payment Date
Payable Descriptiop
Account Number
Amount
HOME DEPOT CREDIT SERVI
102596
03/14/2014
GRAFFITI MATERIAL
101-7004-60423
218.83
HOME DEPOT CREDIT SERVI
102596
03/14/2014
FS#93 CARPET TACK
101-2002-60670
2.14
HOME DEPOT CREDIT SERVI
102596
03/14/2014
MATERIAL
101-7003-60431
39.12
HOME DEPOT CREDIT SERVI
102596
03/14/2014
SUPPLY
101-7003-60431
23.54
HOME DEPOT CREDIT SERVI
102596
03/14/2014
MATERIAL
101-7003-60431
122.09
HOME DEPOT CREDIT SERVI
102596
03/14/2014
IRRIGATION MATERIAL
101-7004-60431
36.96
HOME DEPOT CREDIT SERVI
102596
03/14/2014
SUPPLIES
101-7003-60431
89.32
HOME DEPOT CREDIT SERVI
102596
03/14/2014
TIRE
101-7003-60431
43.14
HOME DEPOT CREDIT SERVI
102596
03/14/2014
IRRIGATION MATERIAL
101-7004-60431
13,74
HOME DEPOT CREDIT SERVI
102596
03/14/2014
GRAFFITI SUPPLIES
101-7004-60423
29.10
HOME DEPOT CREDIT SERVI
102596
03/14/2014
GRAFFITI SUPPLY
101-7004-60423
93.04
HOME DEPOT CREDIT SERVI
102596
03/14/2014
GRAFFITI SUPPLY
101-7004-60423
27.58
HOME DEPOT CREDIT SERVI
102596
03/14/2014
IRRIGATION MATERIAL
101-7004-60431
27.22
HOME DEPOT CREDIT SERVI
102596
03/14/2014
FS#32 PLUMBING
101-2002-60670
3.63
HOME DEPOT CREDIT SERVI
102596
03/14/2014
MATERIAL
101-7003-60431
9.61
HOME DEPOT CREDIT SERVI
102596
03/14/2014
GRAFFITI MATERIAL
101-7004-60423
351.03
HOME DEPOT CREDIT SERVI
102596
03/14/2014
SUPPLIES
101-3003-60420
74.52
HOME DEPOT CREDIT SERVI
102596
03/14/2014
FS#32 PLUMBING
101-2002-60670
11.18
HOME DEPOT CREDIT SERVI
102596
03/14/2014
MATERIAL
101-7003-60431
24.52
HOME DEPOT CREDIT SERVI
102596
03/14/2014
MATERIAL
101-7003-60431
59.68
HOME DEPOT CREDIT SERVI
102596
03/14/2014
GRAFFITI'PAINT
101-7004-60423
68.29
HOME DEPOT CREDIT SERVI
102596
03/14/2014
LADDER
101-7003-60431
174.40
HOME DEPOT CREDIT SERVI
102596
03/14/2014
SINK WATER SUPPLYTUBE
101-3004-60691
6.13
HOME DEPOT CREDIT SERVI
102596
03/14/2014
TK CAB VENT POWER
101-2002-60139
30.74
HOME DEPOT CREDIT SERVI
102596
03/14/2014
LIBRARY LIGHTS
101-3004-60691
10.23
HOME DEPOT CREDIT SERVI
102596
03/14/2014
ASPHALT MATERIAL
101-7003-56490
738.99
IMPERIAL IRRIGATION DIST
102597
03/14/2014
ELECTRICITY SERVICE
101-3004-61101
2,240.37
IMPERIAL IRRIGATION DIST
102597
03/14/2014
ELECTRICITY SERVICE
101-3005-61109
3,185.77
IMPERIAL IRRIGATION DIST
102597
03/14/2014
ELECTRICITY SERVICE
101-3008-61101
7,549.20
INLAND POWER EQUIPMENT
102598
03/14/2014
FUEL PUMP
101-7003-60431
66.19
JAS PACIFIC INC
102599
03/14/2014
FEB-PLAN CHECK
101-6003-60118
13,819.00
KEAN, JON
102600
03/14/2014
REFUND TOT OVERPAYMENT
101-0000-41400
31.50
LANDMARK GOLF MANAGE
102601
03/14/2014
FEB-LANDSCAPE SERVICE
101-7004-60143
5,287.00
LOWE'S HOME IMPROVEME
102602
03/14/2014
FS#32 SHOWER VALVE
101-2002-60670
149.80
LOWE'S HOME IMPROVEME
102602
03/14/2014
CITY HALL LIGHTS
101-3008-60665
4.87
LOWE'S HOME IMPROVEME
102602
03/14/2014
TRAILER SUPPLIES
101-3003-60420
7.16
LOWE'S HOME IMPROVEME
102602
03/14/2014
CITY HALL A/C COVER
101-3008-60665
31.05
LOWE'S HOME IMPROVEME
102602
03/14/2014
MATERIAL
101-7003-60431
38.94
LOWE'S HOME IMPROVEME
102602
03/14/2014
MATERIAL
101-7003-60431
30.76
LOWE'S HOME IMPROVEME
102602
03/14/2014
CITY HALL PLUMBING
101-3008-60665
10.93
LOWE'S HOME IMPROVEME
102602
03/14/2014
CHAMBER/FB PLUMBING
101-3005-60424
30.16
LOWE'S HOME IMPROVEME
102602
03/14/2014
CHAMBER/FB PLUMBING
101-3008-60665
12.64
LOWE'S HOME IMPROVEME
102602
03/14/2014
LIBRARY PLUMBING
101-3004-60691
5.35
LOWE'S HOME IMPROVEME
102602
03/14/2014
RETURN CREDIT
101-3008-60665
-10.93
LOWE'S HOME IMPROVEME
102602
03/14/2014
CHAMBER LIGHTS
101-3008-60665
56.59
LOWE'S HOME IMPROVEME
102602
03/14/2014
RETURN CREDIT
101-3008-60665
-56.59
MAXWELL SECURITY SERVIC
102603
03/14/2014
MAR -SECURITY PATROL
101-3008-60123
150.00
MOUNTAIN VIEW TIRE
102604
03/14/2014
REFUND OVERPAYMENT
101-0000-41600
100.00
MOWERS PLUS INC
102605
03/14/2014
CHAIN SAW BLADES
101-7004-60431
89.07
NEAL, ALBERT
102606
03/14/2014
REFUND
101-0000-42214
30.00
NEW CONSTRUCTION SOLUT
102607
03/14/2014
FS#32 WATER LEAK REPAIR
101-2002-60670
1,180.00
NEXTEL COMMUNICATIONS
102608
03/14/2014
CELL PH 12/26-1/22
101-1007-61301
185.89
NEXTEL COMMUNICATIONS
102608
03/14/2014
CELL PH1/23-2/22
101-1007-61301
231.17
OFFICE DEPOT
102610
03/14/2014
OFFICE SUPPLIES
101-1005-60400
20.46
OFFICE TEAM
102611
03/14/2014
TEMP STAFFING WKEND 1/1
101-6001-60125
340.00
OFFICE TEAM
102611
03/14/2014
TEMP STAFFING WKEND 2/2
101-1002-50102
476.00
ORIENTAL TRADING COMPA
102612
03/14/2014
LUNCHEON SUPPLIES
101-3002-60420
69.99
PANSEGRAU, ROBERT
102613
03/14/2014
CITATION LQA102282 REFU
101-0000-42700
200.00
PI MIDWEST
102615
03/14/2014
SUBSCRIPTION 3/10/14-3/10
101-1004-51701
5,500.00
RIVERSIDE DEPARTMENT OF
102617
03/14/2014
GARN/GONZALES PR 3/14/1
101-0000-20985
200.00
3/17/2014 12:01:27 PM Page 2 of 6
23
Demand Register
Packet: APPKT00118 - SHIM 3-14-14
Vendor Name
Payment Number
Payment Date
Payable Description
Account Number
Amount
ROJAS, MIGUEL ANGEL
102618
03/14/2014
INSTRUCTOR PYMT
101-3003-60107
22.40
SHARK POOLS INC
102619
03/14/2014
FEB-LQ PK WATER FEATURE
101-3005-60554
169.15
SHARK POOLS INC
102619
03/14/2014
MAR-LQ PK WATER FEATURE
101-3005-60554
169.15
SHARK POOLS INC
102619
03/14/2014
MAR -MUSEUM
101-3006-61200
89.95
SILVERROCK RESORT
102620
03/14/2014
FEB SALES TAX
101-0000-20304
77.00
SILVERROCK RESORT
102620
03/14/2014
FEB SALES TAX
101-2001-60109
49.00
SILVERROCK RESORT
102620
03/14/2014
FEB SALES TAX
101-3003-60420
11.00
SMART & FINAL
102621
03/14/2014
FEB-LUNCHEON/SUPPLIES
101-3002-60420
111.71
SMART & FINAL
102621
03/14/2014
OFFICE SUPPLIES
101-1006-60400
9.39
SOUL SHADES
102622
03/14/2014
REFUND OVERPAYMENT
101-0000-41600
7.00
STAPLES ADVANTAGE
102624
03/14/2014
OFFICE SUPPLIES
101-2001-60109
358.34
TERSOLO, CHARLES
102626
03/14/2014
REFUND OVERPAYMENT
101-0000-41600
10.00
TOPS'N BARRICADES INC
102628
03/14/2014
SIGNS
101-7003-60429
266.71
TOPS'N BARRICADES INC
102628
03/14/2014
SIGNS
101-7003-60429
433.51
TOPS'N BARRICADES INC
102628
03/14/2014
SIGNS
101-7003-60429
495.72
TOPS'N BARRICADES INC
102628
03/14/2014
SIGNS
101-7003-60429
558.14
TOPS'N BARRICADES INC
102628
03/14/2014
SIGNS
101-7003-60429
562.14
TOPS'N BARRICADES INC
102628
03/14/2014
SIGNS
101-7003-60429
270.00
TRADITION CLARET LLC
102629
03/14/2014
REFUND OVERPAYMENT
101-0000-42400
97.24
UNITED WAY OF THE DESERT
102630
03/14/2014
UNITED WAY PR 3/14/14
101-0000-20981
75.00
US DEPARTMENT OF EDUCA
102631
03/14/2014
GARN/HERRERA PR 3/14/14
101-0000-20985
20.23
VACATION RENTAL COMPLIA
102632
03/14/2014
FEB-STVR CONSULTANT
101-1006-60104
3,180.00
VALLEY PLUMBING
102633
03/14/2014
FS#32 SHOWER VALVE
101-2002-60670
200.00
VERIZON CALIFORNIA
102634
03/14/2014
ADAMS FS PHONE LINE
101-2001-61300
108.94
VERIZON COMMUNICATION
102635
03/14/2014
INTERNET 2/24-3/24
101-1007-61300
79.99
VERIZON WIRELESS
102636
03/14/2014
CELL PH 1/14-2/13
101-1001-61301
28.74
VERIZON WIRELESS
102636
03/14/2014
CELL PH 1/14-2/13
101-1007-61301
1,479.42
VIELHARBER, KAREN
102637
03/14/2014
INSTRUCTOR PYMT
101-3002-60107
35.00
VINTAGE ASSOCIATES
102638
03/14/2014
MONTECELLO BACKFLOW
101-3005-60423
237.68
VINTAGE ASSOCIATES
102638
03/14/2014
SENIOR CENTER DG
101-3005-60113
300.00
VINTAGE ASSOCIATES
102638
03/14/2014
CITY HALL PLANT RPLCMNT
101-3005-60424
442.00
VINTAGE ASSOCIATES
102638
03/14/2014
CAMPUS PLANT RPLCMNT
101-3005-60424
605.00
VINTAGE ASSOCIATES
102638
03/14/2014
LIBRARY DG
101-3005-60113
531.00
WIRELESS WATCHDOGS
102640
03/14/2014
CELL MAINT 2/14-3/13
101-1007-61301
176.00
ZUMAR INDUSTRIES, INC
102641
03/14/2014
RETURN CREDIT
101-7003-60429
-135.00
ZUMAR INDUSTRIES, INC
102641
03/14/2014
SIGNS
101-7003-60429
2,324.43
Fund 101- GENERAL FUND Total:
146,932.61
Fund: 218 - CV VIOLENT CRIME
TASK FOR
DESERTARC
102583
03/14/2014
SHIRTS-POLICE/GAINES
218-0000-60690
90.29
NEXTEL GANG TASK FORCE
102609
03/14/2014
CELL PH 1/12-2/11
218-0000-61300
39.26
PARRA, ANA L
102614
03/14/2014
FEB-JANITORIAL
218-0000-30150
198.54
RAMOS, MIGUEL
102616
03/14/2014
ICI GANG FOUNDATION COU
218-0000-60320
744.00
SPARKLETTS GANG TASK FO
102623
03/14/2014
MAR -WATER
218-0000-60420
32.00
STAPLES GANG TASK FORCE
102625
03/14/2014
OFFICE SUPPLIES
218-0000-60400
357.94
STAPLES GANG TASK FORCE
102625
03/14/2014
OFFICE SUPPLIES
218-0000-60400
34.54
STAPLES GANG TASK FORCE
102625
03/14/2014
OFFICE SUPPIES
218-0000-60400
174.86
Fund 218 - CV VIOLENT CRIME TASK FOR Total:
1,671.43
Fund: 224 - TUMF
COACHELLA VALLEY ASSOC
102573
03/14/2014
FEB-TUMF FEE
224-0000-20320
32,263.68
COACHELLA VALLEY ASSOC
102573
03/14/2014
OCT'13-TUMF FEE
224-0000-20320
9,057.84
Fund 224 - TUMF Total:
41,321.52
Fund: 237 - SUCCESSOR AGCY
PA 1 ADMIN
CAPITAL REALTY ANALYSTS
102572
03/14/2014
APPRAISALS
237-9001-60104
1,500.00
CAPITAL REALTY ANALYSTS
102572
03/14/2014
APPRAISALS
237-9001-60104
1,500.00
CAPITAL REALTY ANALYSTS
102572
03/14/2014
APPRAISALS
237-9001-60104
1,500.00
CAPITAL REALTY ANALYSTS
102572
03/14/2014
APPRAISALS
237-9001-60104
1,500.00
Fund 237 - SUCCESSOR
AGCY PA 1 ADMIN Total:
6,000.00
Fund: 401- CAPITAL IMPROVEMENT PROGR
GRANITE CONSTRUCTION C
102591
03/14/2014
RETENTION 2011-01
401-1867-45010
37,169.06
3/17/2014 12:01:27 PM Page 3 of 6
24
Demand Register
Packet: APPKT00118 - SHM 3-14-14
Vendor Name
Payment Number
Payment Date
Payable Qescription Account Number
Amount
LOWE'S HOME IMPROVEME
102602
03/14/2014
SUPPLIES 401-1891-45010
38.11
NEW CONSTRUCTION SOLUT
102607
03/14/2014
CONST SVC 2013-14 401-1897-60188
29,005.40
NEW CONSTRUCTION SOLUT
102607
03/14/2014
FINAL RETENTION 2012-03/0 401-1887-45010
7,451.65
Fund 401- CAPITAL IMPROVEMENT PROGR Total:
73,664.22
Fund: 501- EQUIPMENT REPLACEMENT
AUTOZONE
102562
03/14/2014
RETURN CREDIT 501-0000-60675
-23.76
AUTOZONE
102562
03/14/2014
TK#24 PARTS & MAINT 501-0000-60675
5.23
AUTOZONE
102562
03/14/2014
TK#24 PARTS & MAINT 501-0000-60675
212.99
FU E LMAN
102587
03/14/2014
FEB-FUEL 501-0000-60674
1,089.49
Fund 501- EQUIPMENT REPLACEMENT Total:
1,283.95
Fund: 502 - INFORMATION TECHNOLOGY
DELL MARKETING LP
102577
03/14/2014
TEST COMPUTER 502-0000-80100
957.12
HENSON CONSULTING GRO
102594
03/14/2014
FEB-PROJECT IMP & SUPPOR 502-0000-60108
8,050.00
TIME WARNER CABLE
102627
03/14/2014
MAR -CABLE 502-0000-60108
628.99
Fund 502 - INFORMATION TECHNOLOGY Total:
9,636.11
Fund: 735 - 97-1 AGENCY REDEMPTION FUND
WILLDAN FINANCIAL SERVIC
102639
03/14/2014
AD 97-1 ADMIN 735-0000-23410
125.80
Fund 735 - 97-1 AGENCY REDEMPTION FUND Total:
125.80
Grand Total: 280,635.64
3/17/2014 12:01:27 PM Page 4 of 6
25
Demand Register
Packet: APPKT00118 - SHM 3-14-14
Fund Summary
Fund
101-GENERAL FUND
218 - CV VIOLENT CRIME TASK FOR
224 - TUMF
237 - SUCCESSOR AGCY PA 1 ADMIN
401- CAPITAL IMPROVEMENT PROGR
501- EQUIPMENT REPLACEMENT
502 - INFORMATION TECHNOLOGY
735 - 97-1 AGENCY REDEMPTION FUND
Account Number
101-0000-13500
101-0000-20304
101-0000-20306
101-0000-20308
101-0000-20310
101-0000-20330
101-0000-20949
101-0000-20981
101-0000-20985
101-0000-41400
101-0000-41600
101-0000-42214
101-0000-42400
101-0000-42610
101-0000-42615
101-0000-42700
101-0000-43631
101-1001-60400
101-1001-61301
101-1002-50102
101-1004-51701
101-1005-60400
101-1006-60104
101-1006-60400
101-1006-60450
101-1007-60662
101-1007-60663
101-1007-61300
101-1007-61301
101-2001-36310
101-2001-60109
101-2001-60175
101-2001-61300
101-2002-60139
101-2002-60670
101-2002-61100
101-2002-61200
101-3002-60107
101-3002-60420
101-3003-60107
101-3003-60149
101-3003-60420
101-3004-60691
101-3004-61101
101-3005-60113
Grand Total:
Account Summary
Account Name
Employee Receivables
Sales Taxes Payable
CBSC Fees
SMIP Fees Payable
MSHCP Mitigation Fee
TMD Collection Fees
LT Care Insurance Pay
United Way Deductions
Garnishments Payable
Transient Occupancy Ta
Business Licenses
Senior Center Leisure En
Building Permits
SMIP Fees
CBSC Administrative Fee
Administrative Citations
CVMSHCP Admin Fee
Office Supplies
Mobile/Cell Phones
Salaries - Part Time
Standzd. Recruitmt Test
Office Supplies
Consultants
Office Supplies
Advertising
Copiers
Typewriters
Utilities - Telephone
Mobile/Cell Phones
Blood/Alcohol Testing
LQ Police Volunteers
Special Enforcement Fu
Utilities - Telephone
Fire Service Costs
Fire Station
Utilities - Gas
Utilities - Water
Instructors
Operating Supplies
Instructors
Special Events
Operating Supplies
Repair & Maintenance
Utilities - Electricity
Landscape Improvement
Expense Amount
146,932.61
1,671.43
41,321.52
6,000.00
73,664.22
1,283.95
9,636.11
125.80
280,635.64
Expense Amount
1,750.00
77.00
1,025.00
1,886.63
12,780.00
51,178.71
106.00
75.00
220.23
31.50
160.00
30.00
97.24
-94.33
113.00
200.00
-127.80
17.99
28.74
476.00
5,500.00
20.46
3,180.00
9.39
1,281.84
1,572.94
578.82
79.99
2,072.48
180.00
407.34
230.81
108.94
30.74
9,570.75
262.90
59.25
1,400.70
181.70
27.30
18.98
230.60
21.71
2,240.37
831.00
Report Summary
3/17/2014 12:01:27 PM
26
Page 5 of 6
Demand Register
Packet: APPKT00118 - SHM 3-14-14
Account Summary
Account Number
Account Name
Expense Amount
101-3005-60124
Security - Sports Comple
114.53
101-3005-60423
Supplies -Graffiti
237.68
101-3005-60424
Materials - Irrigation & L
1,077.16
101-3005-60554
LQ Park Building
338.30
101-3005-61109
Utilities - Electric - Com
3,185.77
101-3005-61207
Utilities - Water -Pionee
210.54
101-3005-61209
Utilities - Water -Comm
93.29
101-3006-61200
Water - Inside
192.02
101-3007-60461
Economic Development/
3,750.00
101-3008-60108
Technical
750.00
101-3008-60123
Security & Alarm
150.00
101-3008-60665
Maint.-Other Equipment
48.56
101-3008-61101
Utilities - Electricity
7,549.20
101-6001-60125
Temporary Agency Servi
340.00
101-6001-60450
Advertising
1,201.20
101-6003-60118
Plan Check
13,819.00
101-6005-60107
Instructors
67.73
101-7002-53040
Subscrip & Publications
445.82
101-7003-56490
Asphalt
738.99
101-7003-60429
Signs
4,775.65
101-7003-60431
Materials
873.17
101-7003-60690
Uniforms
89.05
101-7004-60143
SilverRock Way Landsca
5,287.00
101-7004-60423
Supplies -Graffiti
804.59
101-7004-60431
Materials
166.99
101-7006-60146
PM 10 SilverRock
496.45
218-0000-30150
Janitorial Service
198.54
218-0000-60320
Travel & Training
744.00
218-0000-60400
Office Supplies
567.34
218-0000-60420
Operating Supplies
32.00
218-0000-60690
Uniforms
90.29
218-0000-61300
Utilities - Telephone
39.26
224-0000-20320
TUMF Payable to CVAG
41,321.52
237-9001-60104
Consultants
6,000.00
401-1867-45010
Construction
37,169.06
401-1887-45010
Construction
7,451.65
401-1891-45010
Construction
38.11
401-1897-60188
Construction
29,005.40
501-0000-60674
Fuel & Oil
1,089.49
501-0000-60675
Parts & Maintenance Su
194.46
502-0000-60108
Technical
8,678.99
502-0000-80100
Machinery & Equipment
957.12
735-0000-23410
AD Administrative fees
125.80
Grand Total:
280,635.64
Project Account Summary
Project Account Key
Expense Amount
**None**
206,971.42
1867Const
37,169.06
1887Const
7,451.65
1891Const
38.11
1897Const
29,005.40
Grand Total: 280,635.64
3/17/2014 12:01:27 PM Page 6 of 6
27
`=
Demand
Register
,1 City of La Quinta, CA
Packet: APPKT00123 - SHM
3/21/14
Vendor Name
Payment Number
Payment Date
Payable Description
Account Number
Amount
Fund: 101-GENERAL FUND
ALSCO INC
102642
03/21/2014
UNIFORM RENTAL EOM 3/7/
101-7003-60690
89.05
ALVAREZ, MARIA ISABEL
102644
03/21/2014
INSTRUCTOR PAYMENT
101-3002-60107
670.47
AUGUST, FAYE B
102645
03/21/2014
INSTRUCTOR PAYMENT
101-3002-60107
105.00
BANG INC, DAVE
102646
03/21/2014
SWING SHACKLES @ PARKS
101-3005-60424
138.64
BANG INC, DAVE
102646
03/21/2014
RPLCMNT BBQ @ FRITZ BUR
101-3005-60424
324.00
BEST SIGNS INC
102647
03/21/2014
SIGNS
101-7003-60429
310.65
BODDEN, RENATE
102648
03/21/2014
INSTRUCTOR PAYMENT
101-3002-60107
135.45
BRANGER, VERONIQUE
102649
03/21/2014
INSTRUCTOR PAYMENT
101-3002-60107
70.00
BUTLER, GREG
102650
03/21/2014
EMERG SVC COMPUTER UPG
101-6005-60406
285.87
CADENCE COMMUNICATION
102651
03/21/2014
FEB-STVR HOLINE
101-1006-60104
55.25
CALIFORNIA CONTRACTORS
102652
03/21/2014
MATERIAL/SUPPLY
101-7003-60431
520.58
CAPALBO, KATHLEEN
102653
03/21/2014
INSTRUCTOR PAYMENT
101-3003-60107
94.50
CASSEL, LLORA
102654
03/21/2014
INSTRUCTOR PAYMENT
101-3003-60107
168.00
CENTRAL SECURITY SERVICE
102655
03/21/2014
LIBRARY/FS#32 FIRE ALARM
101-2002-60123
405.54
CENTRAL SECURITY SERVICE
102655
03/21/2014
LIBRARY/FS#32 FIRE ALARM
101-3004-60123
304.98
CENTRAL SECURITY SERVICE
102655
03/21/2014
APR -MAY LIBRARY ALARM
101-3004-60123
112.14
COUNTY OF RIVERSIDE
102657
03/21/2014
OCT-DEC CITATION REVENU
101-6004-31190
3,860.25
DEPARTMENT OF ANIMAL SE
102658
03/21/2014
FEB-SHELTER SERVICES
101-6004-51071
8,877.65
DESERT SUN PUBLISHING CO
102660
03/21/2014
ADS
101-1005-60450
537.92
DESERT SUN PUBLISHING CO
102660
03/21/2014
ADS
101-1005-60450
673.08
DESERTSUN PUBLISHING CO
102660
03/21/2014
ADS
101-7002-53040
219.64
DESERTSUN PUBLISHING CO
102660
03/21/2014
ADS
101-7002-53040
450.72
DESERT SUN PUBLISHING CO
102660
03/21/2014
ADS
101-6001-60450
202.20
DESERT SUN PUBLISHING CO
102660
03/21/2014
ADS
101-6001-60450
219.64
DESERT SUN PUBLISHING CO
102660
03/21/2014
ADS
101-1005-60450
366.24
DESERTARC
102661
03/21/2014
UNIFORM SHIRTS
101-7006-60427
535.84
ESGIL CORPORATION
102663
03/21/2014
FEB-BLDG PLAN CHECK
101-6003-60118
48,813.86
GARZA TURF & POWER EQUI
102664
03/21/2014
CHAIN SAW BLADES
101-7004-60431
32.39
GARZA TURF & POWER EQUI
102664
03/21/2014
CHAIN SAW BLADES
101-7004-60431
62.62
GARZA TURF & POWER EQUI
102664
03/21/2014
CHAIN SAW REPAIR
101-7004-60431
79.41
GRANITE CONSTRUCTION C
102665
03/21/2014
CLASS 2 AB
101-7003-56490
53.78
GRAPHTEK INTERACTIVE
102666
03/21/2014
CONTRACT
101-3007-60461
3,100.00
HERRIS, NICOL
102667
03/21/2014
INSTRUCTOR PAYMENT
101-3002-60107
14.00
HF&H CONSULTANTS, LLC
102668
03/21/2014
FEB-AB939 CONSULTANT
101-1004-60126
1,703.80
HIGH TECH IRRIGATION INC
102669
03/21/2014
IRRIGATION SUPPLY
101-7004-60431
216.00
HIGH TECH IRRIGATION INC
102669
03/21/2014
IRRIGATION SUPPLY
101-7004-60431
242.54
HOARD INC, HUGH
102670
03/21/2014
CITY HALL HVAC 1&2
101-3008-60665
1,728.53
INNOVATIVE DOCUMENT SO
102671
03/21/2014
DEC-FEB CONTRACT CHARGE
101-1007-60662
2,771.85
KAMMERER, BOB
102673
03/21/2014
REFUND
101-0000-42409
4.00
KIRKPATRICK LANDSCAPING
102674
03/21/2014
LANDSCAPE MAINT
101-7004-60189
32,686.28
KRIBBS CONSTRUCTION, BR
102675
03/21/2014
FOUNTAIN PUMP REPAIRS
101-7004-60189
1,725.00
LA QUINTA FARMS LLC
102676
03/21/2014
MAR-PM10 SERVICES
101-7006-60146
23,595.56
LANGE, CHRISTINA
102677
03/21/2014
INSTRUCTOR PAYMENT
101-3003-60107
6.30
LARSON, HERBERT W
102678
03/21/2014
INSTRUCTOR PAYMENT
101-3002-60107
55.13
LASALLE LIGHTING SERVICES
102679
03/21/2014
ELECTRICAL SERVICE
101-7004-60104
66.96
LASALLE LIGHTING SERVICES
102679
03/21/2014
LANDSCAPE/LIGHING SVC
101-7004-60104
6,930.00
LIGHTSOURCE
102680
03/21/2014
REPLACEMENT LIGHTS
101-3008-60665
216.95
MEEDS, WAYNE
102682
03/21/2014
INSTRUCTOR PAYMENT
101-3002-60107
120.00
OFFICE TEAM
102684
03/21/2014
TEMP STAFFING WKEND 2/1
101-7004-60125
310.25
OFFICE TEAM
102684
03/21/2014
TEMP STAFFING WKEND 2/2
101-7004-60125
204.00
ON-TRAC
102685
03/21/2014
OVERNIGHT MAIL
101-1007-60470
32.77
PALM SPRINGS DESERT RESO
102686
03/21/2014
RESTAURANT WK SPONSORS
101-3007-60461
2,000.00
PRESTIGE CHEMICALS INC
102687
03/21/2014
GRAFFITI MATERIAL
101-7004-60423
1,320.60
3/25/2014 11:56:26 AM
Page 1 of 5
28
Demand Register Packet: APPKT00123 - SHIM 3/21/14
,Vendor Name
Payment Number
Payment Date
Payable Description
Account Number
Amount
RESORT RENTAL, LLC
102688
03/21/2014
REFUND TOT OVERPAYMENT
101-0000-41400
22.00
ROJAS, MIGUELANGEL
102690
03/21/2014
INSTRUCTOR PAYMENT
101-3003-60107
2,252.26
RUTAN & TUCKER
102691
03/21/2014
GENERAL
101-1001-60153
9,651.93
RUTAN & TUCKER
102691
03/21/2014
PERSONNEL GENERAL
101-1001-60153
964.00
RUTAN & TUCKER
102691
03/21/2014
LITIGATION/GENERAL
101-1001-60154
912.00
RUTAN &TUCKER
102691
03/21/2014
CODE ENFORCEMENT
101-1001-60153
8,325.00
RUTAN &TUCKER
102691
03/21/2014
RETAINER
101-1001-60153
2,000.00
RUTAN & TUCKER
102691
03/21/2014
SILVERROCK RESORT
101-1001-60153
6,415.76
RUTAN & TUCKER
102691
03/21/2014
HWY 111 FRONTAGE
101-0000-22810
1,171.00
RUTAN & TUCKER
102691
03/21/2014
GENERAL IP
101-1001-60153
364.50
RUTAN & TUCKER
102691
03/21/2014
ADAMS ST BRIDGE
101-1001-60154
744.00
RUTAN & TUCKER
102691
03/21/2014
POINT HAPPY
101-1001-60154
4,626.36
SOUZA, DEBRA A FEDOR
102692
03/21/2014
INSTRUCTOR PAYMENT
101-3002-60107
58.80
SRINIVASAN, DOBLI
102693
03/21/2014
REFUND
101-0000-42200
28.00
TELEPACIFIC COMMUNICATI
102694
03/21/2014
TELEPACIFIC 2/23-3/22
101-1007-61300
509.90
TELEPACIFIC COMMUNICATI
102694
03/21/2014
TELEPACIFIC 2/23-3/22
101-1007-61300
46.32
TELEPACIFIC COMMUNICATI
102694
03/21/2014
TELEPACIFIC 2/23-3/22
101-1007-61300
321.90
TELEPACIFIC COMMUNICATI
102694
03/21/2014
TELEPACIFIC 2/23-3/22
101-1007-61300
456.20
TELEPACIFIC COMMUNICATI
102694
03/21/2014
TELEPACIFIC 2/23-3/22
101-1007-61300
271.98
TELEPACIFIC COMMUNICATI
102694
03/21/2014
TELEPACIFIC 2/23-3/22
101-3001-60184
45.33
TELEPACIFIC COMMUNICATI
102694
03/21/2014
TELEPACIFIC 2/23-3/22
101-3005-60554
226.65
TELEPACIFIC COMMUNICATI
102694
03/21/2014
TELEPACIFIC 2/23-3/22
101-3005-61204
45.33
TELEPACIFIC COMMUNICATI
102694
03/21/2014
TELEPACIFIC 2/23-3/22
101-3006-61300
45.33
TELEPACIFIC COMMUNICATI
102694
03/21/2014
TELEPACIFIC 2/23-3/22
101-6005-61300
1,016.47
TELEPACIFIC COMMUNICATI
102694
03/21/2014
TELEPACIFIC 2/23-3/22
101-7004-60189
45.33
TELEPACIFIC COMMUNICATI
102694
03/21/2014
TELEPACIFIC 2/23-3/22
101-7004-60189
45.33
TERRA NOVA PLANNING & R
102695
03/21/2014
DEC-FEB PLANNING CONSUL
101-6001-60103
5,841.59
TOPS'N BARRICADES INC
102696
03/21/2014
SIGNS
101-7003-60429
184.46
TOPS'N BARRICADES INC
102696
03/21/2014
SIGN
101-7003-60429
22.68
TOPS'N BARRICADES INC
102696
03/21/2014
SIGNS
101-7003-60429
115.34
TOPS'N BARRICADES INC
102696
03/21/2014
SIGNS
101-7003-60429
428.87
TOPS'N BARRICADES INC
102696
03/21/2014
SIGNS
101-7003-60429
124.36
TOPS'N BARRICADES INC
102696
03/21/2014
SIGNS
101-7003-60429
255.15
TOPS'N BARRICADES INC
102696
03/21/2014
BARRICADES/SIGNS
101-7003-56430
354.78
TOPS'N BARRICADES INC
102696
03/21/2014
SIGNS
101-7003-60429
45.74
TOPS'N BARRICADES INC
102696
03/21/2014
SIGNS
101-7003-60429
67.93
TOPS'N BARRICADES INC
102696
03/21/2014
SIGNS
101-7003-60429
28.40
TOPS'N BARRICADES INC
102696
03/21/2014
SIGNS
101-7003-60429
401.54
TOPS'N BARRICADES INC
102696
03/21/2014
BARRICADES/SIGNS
101-7003-56430
614.25
TYCO INTEGRATED SECURITY
102697
03/21/2014
APR-JUN CITY HALL
101-3008-60123
377.26
USA SHADE STRUCTURES
102698
03/21/2014
PIONEER SHADE COVER R&
101-3005-60424
6,675.44
VERIZON CALIFORNIA
102699
03/21/2014
ELECTRICAL SIGNAL
101-7004-61116
104.49
VERIZON CALIFORNIA
102699
03/21/2014
DSL @ CITY HALL 3/4-4/3
101-1007-61300
6.93
VERIZON COMMUNICATION
102700
03/21/2014
INTERNET2/10-4/9
101-1007-61300
164.99
VIELHARBER, KAREN
102701
03/21/2014
INSTRUCTOR PAYMENT
101-3002-60107
87.50
VINTAGE ASSOCIATES
102702
03/21/2014
LQ PARK IRRIG VANDALISM
101-3005-60423
581.88
VINTAGE ASSOCIATES
102702
03/21/2014
PLANT REPLACEMENT
101-7004-60420
110.89
VINTAGE ASSOCIATES
102702
03/21/2014
PLANT REPLACEMENT
101-7004-60420
64.15
WATERLOGIC USA FINANCE 1
102704
03/21/2014
MAR -WATER COOLERS
101-1007-60404
226.80
WIESS, KIM
102705
03/21/2014
HEALTH & WELLNESS FAIR
101-1004-60320
37.54
WIMMER, ED
102706
03/21/2014
APWA LUNCHEON
101-7002-60320
22.00
Fund
101- GENERAL FUND Total:
205,382.52
Fund: 218 - CV VIOLENT CRIME TASK FOR
RIVERSIDE COUNTY GANG
102689
03/21/2014
RCGIA GANG CONFERENCE
218-0000-60320
600.00
Fund 218 - CV VIOLENT CRIME TASK FOR Total:
600.00
Fund: 235 - SO COAST AIR QUALITY FUND
COACHELLA VALLEY ASSOC
102656
03/21/2014
SB2766 2ND QTR
235-0000-60186
6,415.05
Fund 235 - SO COAST AIR QUALITY FUND Total:
6,415.05
3/25/2014 11:56:26 AM Page 2 of 5
29
Demand Register Packet: APPKT00123 - SHM 3/21/14
Vendor Name payment Number
Payment Date
Payable Description Account Number
Amount
Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN
RUTAN & TUCKER 102691
03/21/2014
RETAINER 237-9001-60153
2,000.00
RUTAN&TUCKER 102691
03/21/2014
SA AB26 IMPLEMENTATION 237-9001-60153
6,295.79
Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total:
8,295.79
Fund: 241- HOUSING AUTHORITY PA3
RUTAN & TUCKER 102691
03/21/2014
HAOUSING AUTHORITY 241-9101-60153
767.50
Fund 241- HOUSING AUTHORITY PA1 Total:
767.50
Fund: 401- CAPITAL IMPROVEMENT PROGR
ALTUM GROUP, THE 102643
03/21/2014
FEB-WASHINGTON ST APT 401-1813-60185
140.00
ECONOLITE CONTROL PROD 102662
03/21/2014
FLASHER 2 CKT 401-1891-45010
631.81
JTB SUPPLY CO., INC. 102672
03/21/2014
STOCK -BATTERY CABLES 401-1891-45010
1,311.12
LASALLE LIGHTING SERVICES 102679
03/21/2014
EXTRA LABOR 401-1762-45010
168.00
MCCAIN 102681
03/21/2014
ENFORCER BLUE 401-1891-45010
772.21
WALL, DOUG CONSTRUCTIO 102703
03/21/2014
HEALTH & WELLNESS CTR 401-1894-60185
58,425.00
Fund 401- CAPITAL IMPROVEMENT PROGR Total:
61,448.14
Fund: 502 - INFORMATION TECHNOLOGY
NEXLEVEL INFORMATION TE 102683
03/21/2014
INTERIM DIR OF FINANCE 502-0000-80100
9,890.00
Fund 502 - INFORMATION TECHNOLOGY Total:
9,890.00
Fund: 601- SILVER ROCK RESORT
DESERT PIPE & SUPPLY 102659
03/21/2014
SRR RESTROOM WATER HEA 601-0000-60660
204.07
LIGHTSOURCE 102680
03/21/2014
REPLACEMENT LIGHTS 601-0000-60660
216.95
Fund 601- SILVER ROCK RESORT Total:
421.02
Grand Total: 293,220.02
3/25/2014 11:56:26 AM Page 3 of 5
30
Demand Register
Fund Summary
Fund
101-GENERAL FUND
218 - CV VIOLENT CRIME TASK FOR
235 - SO COAST AIR QUALITY FUND
237 - SUCCESSOR AGCY PA 1 ADMIN
241- HOUSING AUTHORITY PA1
401- CAPITAL IMPROVEMENT PROGR
502 - INFORMATION TECHNOLOGY
601- SILVER ROCK RESORT
Account Number
101-0000-22810
101-0000-41400
101-0000-42200
101-0000-42409
101-1001-60153
101-1001-60154
101-1004-60126
101-1004-60320
101-1005-60450
101-1006-60104
101-1007-60404
101-1007-60470
101-1007-60662
101-1007-61300
101-2002-60123
101-3001-60184
101-3002-60107
101-3003-60107
101-3004-60123
101-3005-60423
101-3005-60424
101-3005-60554
101-3005-61204
101-3006-61300
101-3007-60461
101-3008-60123
101-3008-60665
101-6001-60103
101-6001-60450
101-6003-60118
101-6004-31190
101-6004-51071
101-6005-60406
101-6005-61300
101-7002-53040
101-7002-60320
101-7003-56430
101-7003-56490
101-7003-60429
101-7003-60431
101-7003-60690
101-7004-60104
101-7004-60125
101-7004-60189
101-7004-60420
Grand Total:
Account Summary
Account Name
Developer Deposits
Transient Occupancy Ta
Leisure Enrichment
Animal Licenses
Attorney
Attorney/Litigation
AB 939 Consultant
Travel & Training
Advertising
Consultants
Bottled Water
Postage
Copiers
Utilities - Telephone
Security & Alarm
Fritz Burns Park
Instructors
Instructors
Security & Alarm
Supplies -Graffiti
Materials - Irrigation & L
LQ Park Building
Utilities- Water -Fritz Bu
Utilities - Telephone
Economic Development/
Security & Alarm
Maint.-Other Equipment
Professional
Advertising
Plan Check
Admin Citation Services
Answering Service
Disaster Prep Supplies
Utilities - Telephone
Subscrip & Publications
Travel & Training
Barricades
Asphalt
Signs
Materials
Uniforms
Consultants
Temporary Agency Servi
Technical
Operating Supplies
Expense Amount
205,382.52
600.00
6,415.05
8,295.79
767.50
61,448.14
9,890,00
421.02
293,220.02
Expense Amount
1,171.00
22.00
28.00
4.00
27,721.19
6,282.36
1,703.80
37.54
1,577.24
55.25
226.80
32.77
2,771.85
1,778.22
405.54
45.33
1,316.35
2,521.06
417.12
581.88
7,138.08
226.65
45.33
45.33
5,100.00
377.26
1,945.48
5,841.59
421.84
48,813.86
3,860.25
8,877.65
285.87
1,016.47
670.36
22.00
969.03
53.78
1,985.12
520.58
89.05
6,996.96
514.25
34,501.94
175.04
Packet: APPKT00123 - SHM 3/21/14
Report Summary
3/25/2014 11:56:26 AM
Page 4 of 5
31
Demand Register
Packet: APPKT00123 - SHM 3/21/14
Account Summary
Account Number
Account Name
Expense Amount
101-7004-60423
Supplies -Graffiti
1,320.60
101-7004-60431
Materials
632.96
101-7004-61116
Utilities - Electric - Signal
104.49
101-7006-60146
PM 10 SilverRock
23,595.56
101-7006-60427
Safety Gear
535.84
218-0000-60320
Travel & Training
600.00
235-0000-60186
CVAG
6,415.05
237-9001-60153
Attorney
8,295.79
241-9101-60153
Attorney
767.50
401-1762-45010
Construction
168.00
401-1813-60185
Design
140.00
401-1891-45010
Construction
2,715.14
401-1894-60185
Design
58,425.00
502-0000-80100
Machinery & Equipment
9,890.00
601-0000-60660
Repair & Maintenance
421.02
Grand Total:
293,220.02
Project Account Summary
Project Account Key
Expense Amount
**None**
231,771.88
1762Const
168.00
1813Des
140.00
1891Const
2,715.14
1894Des
58,425.00
Grand Total: 293,220.02
_.
3/25/2014 11:56:26 AM
32
Page 5 of 5
33
G
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OF T����
CITY / SA / HA / FA MEETING DATE: April 1, 2014 AGENDA CATEGORY:
BUSINESS SESSION:
ITEM TITLE: APPROVAL OF A JOINT USE OF FACILITY
AND SERVICES AGREEMENT WITH THE BOYS AND CONSENT CALENDAR:
GIRLS CLUB OF COACHELLA VALLEY
STUDY SESSION:
11111-14[on aPr9Nl►iLes
RECOMMENDED ACTION:
Approve a Joint Use of Facility and Services Agreement with the Boys and Girls
Club of Coachella Valley, a member chapter of the Boys and Girls Club of America,
and authorize the City Manager to execute the Agreement.
EXECUTIVE SUMMARY:
• The Joint Use of Facility and Services Agreement ("Agreement")
(Attachment 1) is a partnership between the City and the Boys and Girls
Club of Coachella Valley ("Club") for the use of the President Gerald R. Ford
Boys and Girls Club of La Quinta.
• The City will have use of classrooms and the gymnasium for programs during
specified hours. The Club will have use of the former fitness center owned
by the City.
• The Agreement adds an additional weekday night and weekend use for
activities and events such as basketball, volleyball, and youth sports
programs.
• City Council approved additional funding for the Club with the approval of
the 2013/14 mid -year budget.
• The City received $20,000 in Community Development Block Grant (CDBG)
funding for Club (La Quinta Unit) through the County of Riverside's Urban
County CDBG program. CDBG funding is used for certain discretionary
projects, which primarily benefit low and moderate income persons and
persons with disabilities.
34
FISCAL IMPACT:
The proposed Agreement will be effective April 6, 2014 through June 30, 2016 for
an amount not to exceed $40,000 annually for the facility use fee and up to
$20,000 annually for CDBG funding. The current Agreement is $30,000 annually
for the facility use fee and up to $30,000 annually for the CDBG funding. The City
Attorney has indicated that the Agreement may have a term of more than one year
because it functions as an implementing agreement for the lease of the facility.
City and Club staffs believe that a two-year agreement is appropriate because of
the continuity in programming offered between the two agencies, and the long-
standing relationship between the staff.
BACKGROUND/ANALYSIS:
On February 4, 1992, the Club entered into a lease agreement with the City to
construct a facility providing a variety of children's programs, which it began
offering on June 20, 1994. The City owns the underlying land and leased it to the
Club for a period of 40 years. There is 20 years remaining on the lease. On
December 19, 1995, the City Council approved an Agreement with the Club.
The Agreement is divided into two components. The first is for shared use of the
President Gerald R. Ford Boys and Girls Club of La Quinta facility. It provides the
City with the ability to use the facility for programs operated Monday through
Thursday, 7:00 p.m. to 10:00 p.m.; Saturdays, 6:00 p.m. to 10:00 p.m.; on
Saturdays, 7:00 a.m. to 6:00 p.m. (if requested in advance) and Sundays, 7:00
a.m. to 10:00 p.m. The facility offers a game room, gymnasium, multi -purpose
room with kitchen, computer room, craft room, band room, and dance room. The
City will pay a $40,000 facility use fee for usage of the President Gerald R. Ford
Boys and Girls Club of La Quinta so that the City can utilize the facility for youth
sports and open gym programs when not in use by the Club.
The second component of the Agreement is for services provided by the President
Gerald R. Ford Boys and Girls Club of La Quinta facility to provide recreation
programs to children, ages 7 to 17. The recreation program schedule is Monday
through Friday 2:00 p.m. to 7:30 p.m. during the school year, and 7:30 a.m. to
5:30 p.m. during the summer months. Activities include arts, sports and games,
clinics, tournaments, parties, and other programs designed for youth. These
activities are funded in part by CDBG funds. City staff coordinated with the
Riverside County Economic Development Agency to gain permission for a multi-
year agreement using CDBG funds.
ALTERNATIVES:
As a result of the continued partnership between the Club, staff does not have an
alternative recommendation.
Report prepared by: Robert Ambriz Jr., Recreation Supervisor
Report approved for submission by: Edie Hylton, Community Services Director
Attachment: 1. Agreement
35
JOINT USE OF FACILITY AND SERVICES AGREEMENT
This Joint Use of Facility and Services Agreement (the "Agreement") is hereby entered into
by and between the BOYS AND GIRLS CLUB OF COACHELLA VALLEY, a member chapter
of the BOYS AND GIRLS CLUB OF AMERICA, a nonprofit organization (the "Club"), and
the CITY OF LA QUINTA, a California municipal corporation (the "City"), as of this
day of , 2014 (the "Effective Date"). City and Club are hereinafter
sometimes referred to individually as a "Party" and collectively as the "Parties."
RECITALS
WHEREAS, the City is the owner of certain real property located in the City of La Quinta
consisting of approximately 3.06 acres and improved with a facility more commonly
known as the President Gerald R. Ford Boys and Girls Club of La Quinta ("Facility"); and
WHEREAS, on or about February 4, 1992, the City entered into a 40-year lease with the
Club for the purpose of allowing the Club to build and utilize the Facility, which lease has
been amended on three (3) prior occasions (as amended, the "Lease"); and
WHEREAS, the City desires to use the Facility, and the Club desires to grant a license to
the City, to enter upon, occupy, use and operate, according to the terms, condition and
covenants herein contained, the Facility (with the exception of and subject to the terms
contained in the "Reserved Areas" identified in Section 1.3 below), for recreation
purposes; and
WHEREAS, as a condition of this Agreement, the Club has agreed to allow the City to
utilize, subject to the restrictions and conditions set forth herein, the Facility; and
WHEREAS, the City is the owner of a classroom attached to the west side of the Facility
more commonly known as the "Fitness Classroom"; and
WHEREAS, the Club desires to use the Fitness Classroom, and the City desires to grant a
license to the Club, to enter upon, occupy, use and operate, according to the terms,
conditions and covenants herein contained, the Fitness Classroom, for recreation purposes;
and
WHEREAS, this Agreement sets forth the terms and conditions for the City's use of the
Facility and the Club's use of the Fitness Classroom, as well as the rights and obligations
of the Parties hereto with respect to the shared use, operations, maintenance, and funding
requirements associated with this Agreement.
AGREEMENT
NOW THEREFORE, in consideration of the recitals set forth above, which are incorporated
herein by this reference, the covenants and agreements set forth herein, and other good
and valuable consideration, the receipt and sufficiency of which is hereby acknowledged,
the Club and the City agree as follows:
36
1.0 SHARED USE OF FACILITY; SHARED USE OF FITNESS CLASSROOM
1.1 Club Grant of Use of Facility. Except for those office areas identified as reserved in
Section 1.7 below, the Club hereby grants to the City for a term beginning April 6, 2014
to June 30, 2016, a license to enter upon, occupy, use and operate, according to the
terms, conditions and covenants herein contained, the Facility during the time frame set
out for City use in Section 1.2 below.
1.2 Basic Schedule for City Use ("City Time").
Monday through Thursday 7 p.m. — 10 p.m. (Year Round)
Saturdays 6 p.m. — 10 p.m. (Year Round)
7 a.m. — 6 p.m. (Up to 6 times per calendar year
with Boys & Girls Club Staff Approval)
Sundays 7 a.m. — 10 p.m. (Year Round)
1.3 City Grant of Use of Fitness Classroom. The City hereby grants to the Club for a
term beginning April 6, 2014 to June 30, 2016, a license to enter upon, occupy,
use and operate, according to the terms, conditions and covenants herein
contained, supervised access to the Fitness Classroom upon prior written approval
of City staff.
1.4 Quarterly Schedule Review. The Club and the City shall meet and confer at least
quarterly to discuss their programming plans for the Facility and Fitness Classroom
and avoid duplication of services as both Parties agree is reasonable. The City shall
implement a program plan within 60 days from the date of this Agreement, and
maintain said plan in accordance with its terms.
1.3 Permitting Other Group Use. During such periods of City time that the City does
not have a proposed group use of the Facility, the City may permit public benefit
groups ("Permittees") to utilize such periods of City time. If it does so, the City will
take the necessary steps to require the Permittees to meet the insurance and all
other requirements of this Agreement.
1.4 Duty to Supervise. During all such times as all or part of the Facility is permitted by
the City to be used by one or more Permittees, the City shall provide competent,
on -site supervision of said Permittees by an appropriate contingent of responsible
adults, and such appropriate security therefore necessary to prevent property
damage or intentional personal injury.
1.5 Liability for Damage. City shall be liable for all property damage and personal injury
that occurs solely as a result of actions by City or City's guests or attendees with
respect to the use of the Facility, and shall hold the Club harmless from any and all
such liability. Club shall be liable for all property damage and personal injury that
occurs solely as a result of actions by Club or Club's guests or attendees with
respect to the use of the Fitness Classroom, and shall hold the City harmless from
any and all such liability.
1.6 Specific Violations of Facility Use. Without limitation as to other possible violations
of the Facility use, the City shall specifically not permit the following uses:
37
1.6.1 Political Activities. City shall abide by Club's facility use policies and
shall not permit or tolerate the use of the Facility for campaigning or
otherwise working for the nomination or election of any individual to any
public office, partisan or nonpartisan, or for any ballot measure, including
any initiative, referendum, or advisory vote, except with the advance written
permission of the Club, as a forum for open public debate by candidates on
the condition that no member of the public shall be excluded therefrom.
1.6.2 Alcohol, Drugs, or Tobacco. City shall abide by Club's facility use
policies and not allow alcohol, illegal drugs, or tobacco to be sold, used or
consumed in, on or about the Facility. City shall not permit or allow any
portion of the Facility to be rented or utilized by any person, group or
company that intends to provide alcoholic beverages at an event or meeting.
The City shall make these facts known, in writing and through oral
communications, to all staff members and participants at the Facility.
1.7 Reserved Areas.
1.7.1 Club Office Areas. Excepted from the license herein granted to City is the
area of the Club's staff offices.
1.7.2 Storage Areas. Excepted from the license herein granted is the area of the
Club's storage for games and supplies which is hereby specifically reserved and
granted to the exclusive and full time use of the Club during the term of this
Agreement. License is granted to the City by the Club for a term that is
conterminous with the right of the City to use and operate the Facility, unless
sooner terminated by the Club or 30 days written notice, for the full time and
exclusive use of the small storage room off of the gymnasium in the Facility.
1.8 Operations.
1.8.1 Fees. City may charge attendance fees to its invitees and users.
1.8.2 Log Book. Each Party shall keep, maintain and permit the inspection by the
other Party of, a joint log book in a form approved by the Club and the City in which
the City and the Club shall maintain a record of acts of vandalism, repairs, incidents
of graffiti, and other major incidents.
1.8.3 Procedure Training. City shall cause and train its employees to comply with
procedures in a manual ("Procedures Manual") the Club prepares regarding utility
turn-offs, alarm responses, locking up/closing, key distribution, facility damage
(including graffiti reporting). The Club shall provide City with a copy of hereby
mentioned manual and provide City with a facility alarm code.
1.8.4 Key Provision. Parties will coordinate on providing keys and lock up
procedures and use of the alarm system.
1.8.5 Maintenance. Except for conditions which may be corrected by normal
janitorial services, all Parties shall leave the Facility at the conclusion of their daily
time allotment in a neat and clean condition and one that does not impose any
additional duty on the janitorial and custodial services staff, or upon the next
38
occupant of the Facility. The Facility shall be kept and maintained in a clean,
sanitary and safe condition as established by the Club. The Club shall also be
responsible for acceptable maintenance of all landscape areas, playgrounds, parking
lots, and trash enclosure. Except for conditions which may be corrected by normal
janitorial services, all Parties shall leave the Fitness Classroom at the conclusion of
any use in a neat and clean condition and one that does not impose any additional
duty on the janitorial and custodial services staff, or upon the next occupant of the
Fitness Classroom. The Fitness Classroom shall be kept and maintained in a clean,
sanitary and safe condition as established by the City.
2.0 MUTUAL INDEMNITY AND RELEASE.
Reciprocal Indemnity for Invitee's, Employee's or Trespasser's Personal and Property
Injuries. Each Party ("Indemnifying Party") indemnifies each other Party ("Indemnified
Party"), holds the Indemnified Party harmless, and agrees to defend the Indemnified Party
against loss, damage or liability on a claim, the adverse judgment, adverse order on, or
good faith settlement of, such a claim, including attorney's fees and court costs in
defending such claim, suffered by an Indemnified Party due to personal injury to, or
damage to the property of, an invitee (including a Permittee) of an Indemnified Party
("Indemnified's Invitee"), an employee ("Indemnified's Employee") of an Indemnified Party,
or to a trespasser or other uninvited person, at the Facility and/or Fitness Classroom
primarily caused by the act or omission of the Indemnifying Party, its employees or
invitees.
3.0 INSURANCE. The Parties agree to provide insurance in accordance with the
provisions of this Section 3.
3.1 City's Insurance Obligation. Without limiting the indemnification provisions
provided herein, the City, at its sole expense, shall obtain and keep in force during the term
of this Agreement and any extensions thereof, a policy or policies of general liability
insurance covering all injuries to persons and damage to property occurring in, upon or
about (i) the Facility resulting from any actions or omissions of the City or any use of the
Facility by the City or its invitees in accordance with the terms of this Agreement, or (ii)
the Fitness Classroom resulting from any actions or omissions of the City or any use of the
Fitness Classroom by the City or its invitees. The policy or policies evidencing such
insurance shall name the Club and its officials, officers, employees, and agents as
additional insureds, shall provide that same may not be cancelled or amended without
written notice to the Club, and shall provide for a combined single limit coverage of bodily
injury and property damage in the amount of not less than One Million Dollars
($1,000,000). Such policy or policies shall be issued by an insurance company licensed to
do business in the State of California and be rated A-/VIII or better by ambest.com. Prior
to the Effective Date, and upon renewal of such policies, the City shall submit to the Club
certificates of insurance and any applicable endorsements evidencing that the foregoing
policy or policies are in effect. At the City's option, City shall be allowed to self -insure the
insurance coverages as required above.
3.2 Club's Insurance Obligation. Without limiting the indemnification provisions
provided herein, the Club, at its sole expense, shall obtain and keep in force during the
term of this Agreement and any extensions thereof, a policy or policies of general liability
insurance covering all injuries to persons and damage to property occurring in, upon or
about (i) the Facility resulting from any actions or omissions of the Club or any use of the
39
Facility by the Club or its invitees, or (ii) the Fitness Classroom resulting from any actions
or omissions of the Club or any use of the Fitness Classroom by the Club or its invitees in
accordance with the terms of this Agreement. The policy or policies evidencing such
insurance shall name the City and its officials, officers, employees, and agents, as
additional insureds, shall provide that same may not be cancelled or amended without
written notice to the City, and shall provide for a combined single limit coverage of bodily
injury and property damage in the amount of not less than One Million Dollars
($1,000,000). Such policy or policies shall be issued by an insurance company licensed to
do business in the State of California and be rated A-/VIII or better by ambest.com. Prior
to the Effective Date, and upon renewal of such policies, the Club shall submit to the City
certificates of insurance and any applicable endorsements evidencing that the foregoing
policy or policies are in effect. At the Club's option, Club shall be allowed to self -insure
the insurance coverages as required above.
4.0 SERVICES OF CLUB.
4.1 Scope of Services. In compliance with all terms and conditions of this Agreement,
the Club shall continue to provide those services related to social recreation programs to
the children of La Quinta according to the Desert Sands Unified School District Master
Calendar.
Regular school session Monday -Friday 2:00 p.m.-7:00 p.m.
School holiday breaks Monday -Friday 7:30 a.m.-5:30 p.m.
Summer break Monday -Friday 7:30 a.m.-5:30 p.m.
Excluding any days off for observance of Boys and Girls Club holiday schedule.
The Club is required by this Agreement to be familiar with and comply with the Community
Development Block Grant (CDBG) regulations and shall further comply with the terms and
conditions of any applicable Sub -Recipient Agreement for the use of Community
Development Block Grant Funds entered into by Club and City (each a "Sub -Recipient
Agreement"). The Club understands and agrees that no waiver or exception can be
granted to the CDBG policies, regulations, or requirements, or any of the terms or
conditions set forth in a Sub -Recipient Agreement except with express written consent of
the City Manager.
The Social Recreation program is to include but is not limited to table games, board games,
game technique clinics, tournaments, holiday parties, and to provide other opportunities for
fun and constructive use of children's leisure time. Club warrants that all services will be
performed in a competent, professional, and satisfactory manner in accordance with the
standards prevalent in the industry for such services.
5.0 COMPENSATION.
5.1 Community Development Block Grant (CDBG). It is the understanding of the Club
and the City that CDBG funds will be used to fund this portion of the contract. The
maximum sum of Twenty Thousand Dollars ($20,000) per fiscal year is contingent upon
the Club completing the necessary reporting documents required by the Riverside County
CDBG program.
5.2 Contract Sum ("License Fee"). For the License Fee the City shall make quarterly
payments of $10,000 for a total amount not to exceed Eighty Thousand Dollars ($80,000)
40
during the term of this Agreement. For the term of this Agreement, the License Fee
payments will be made to the Club according to the following schedule:
Payment Amount Payment Date
$10,000 July 31, 2014 and July 31, 2015
$10,000 October 31, 2014 and October 31, 2015
$10,000 January 31, 2015 and January 31, 2016
$10,000 April 30, 2015 and April 30, 2016
In the event this Agreement is terminated pursuant to the terms hereof, the final
payment shall be as follows: (i) if the final date of this Agreement occurs on a Payment
Date, then the $10,000 payment due on said Payment Date shall be the final payment due
hereunder; and (ii) if the final date of this Agreement occurs on a date other than a
Payment Date, then the payment due on said final date shall be $10,000 prorated for the
number of days during the last quarter for which this Agreement was in effect.
6.0 PERFORMANCE SCHEDULE.
6.1 Time of Essence. Time is of the essence in the performance of this Agreement.
6.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be
performed diligently and within the time period established in Section 4.1. Extensions to
the time period specified in Section 4.1 may be approved in writing by the Community
Services Director of the City (the "Contract Officer"). CDBG reporting forms must be filed
in a timely manner in compliance with CDBG reporting timelines.
6.3 Term. This Agreement shall become effective April 6, 2014, and shall remain in
effect for a term of two (2) years, unless earlier terminated as provided hereafter. Either
party may terminate this Agreement providing the other with six (6) months prior written
notice of the termination date.
6.4 Default. Failure or delay by either party to perform any covenant, condition or
provision of this Agreement within the time provided herein constitutes a default under this
Agreement. The injured party shall give written notice of default to the party in default,
clearly detailing the default to be cured. The defaulting party shall immediately commence
to cure such default and shall diligently complete such cure within thirty (30) days from
the date of the notice or such longer period if the nature of the default is such that more
than thirty (30) days is required to cure such default. Notwithstanding any other provision
of this Agreement, the injured party shall have the right to immediately terminate this
Agreement by written notice to the other party in the event of a default which is not cured
within the time set forth in this section.
7.0 RECORDS AND REPORTS.
7.1 Reports. Club shall prepare and submit to City a monthly report of attendance
concerning the services as outlined in this Agreement. In addition, a progress report,
including an accounting of expenditures, shall be provided on or about December 15,
2014, June 15, 2015, December 15, 2015, and June 15, 2016. The Club shall prepare
reports and intake forms as required by the Riverside County CDBG program.
Cy
7.2 Records. Club shall keep such books and records as shall be necessary to perform
the services required by this Agreement and enable the City to evaluate the cost and the
performance of such services. Books and records pertaining to costs shall be kept and
prepared in accordance with generally accepted accounting principles. City shall have full
and free access to such books and records at all reasonable times, including the right to
inspect, copy, audit and make records and transcripts from such records.
7.3 Release of Documents. The reports, records, documents and other materials
prepared by Club in the performance of services under this Agreement shall not be released
publicly without the prior written approval of the Contract Officer or except as required by
law. Club shall not disclose to any other private entity or person any information regarding
the activities of the City, except as required by law or as authorized by the City.
7.4 Community Development Block Grant (CDBG) Funding. The Club agrees to comply
with the reporting processes of the Riverside County CDBG program in order to document
that the program meets the National Objective by serving limited clientele — all persons
(100%) served by the services outlined in this Agreement shall be low or moderate
income.
8.1 Attorneys' Fees. In the event any declaratory or other legal or equitable action is
instituted between City and Club in connection with this Agreement, the prevailing Party
shall be entitled to recover from the losing Party all of its costs and expenses, including
court costs and reasonable attorneys' fees, and all fees, costs and expenses incurred on
any appeal or in collection of any judgment.
8.2 Notices. Any notice, request, demand, consent, approval or other communication
required or permitted hereunder or by law shall be validly given or made only if in writing
and delivered in person to an officer or duly authorized representative of the other Party, or
deposited in the United States mail, duly certified or registered (return receipt requested),
postage prepaid, or delivered through another commercially reasonable method, including
facsimile transmission and addressed to the party for whom intended, as follows:
If to City: City of La Quinta
Attn: City Manager
78-495 Calle Tampico
La Quinta, CA 92253
Fax: (760) 777-7101
If to Club: Boys and Girls Club of La Quinta
Attn: Jim Ducatte, Chief Executive Officer
42600 Cook Street, Suite 120
Palm Desert, CA 92260
Fax: (760) 836-1160
Any Party may from time to time, by written notice to the other, designate a different
address which shall be substituted for that specified above. If any notice or other
document is sent by mail as aforesaid, the same shall be deemed fully delivered and
received forty-eight (48) hours after mailing as provided above. If any notice or document
is sent by facsimile transmission, the same shall be deemed fully delivered and received
rya
upon the transmission to the sender of a facsimile confirmation sheet.
8.3 Gender and Number. In this Agreement (unless the context requires otherwise), the
masculine, feminine and neuter genders and the singular and the plural shall be deemed to
include one another, as appropriate.
8.4 Entire Agreement. This Agreement and the Lease constitute the entire agreement
between the Parties hereto pertaining to the subject matter hereof, and the final, complete
and exclusive expression of the terms and conditions thereof. All prior agreements,
representations, negotiations and understanding of the parties hereto, oral or written,
express or implied, are hereby superseded and merged herein.
8.5 Captions. The captions used herein are for convenience only and are not a part of
this Agreement and do not in any way limit or amplify the terms and provisions hereof.
8.6 Governing Law. This Agreement and the exhibits attached hereto have been
negotiated and executed in the State of California and shall be governed by and construed
under the laws of the State of California.
8.7 Invalidity of Provision. If any provision of this Agreement as applied to any Party or
to any circumstance shall be adjudged by a court of competent jurisdiction to be void or
unenforceable for any reason, the same shall in no way affect (to the maximum extent
permissible by law) any other provision of this Agreement, the application of any such
provision under circumstances different from those adjudicated by the court, or the validity
or enforceability of this Agreement as a whole.
8.8 Amendments. No addition to or modification of any provision contained in this
Agreement shall be effective unless fully set forth in writing by Club and City.
8.9 Counterparts. This Agreement may be executed in one or more counterparts, each
of which shall be deemed an original, but all of which together shall constitute but one and
the same instrument.
8.10 Binding Upon Successors. The terms and conditions, covenants, and agreements
set forth herein shall apply to and bind the heirs, executors, administrators, assigns and
successors of the parties hereof.
43
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year
set forth herein above.
ATTEST:
Club Secretary
APPROVED AS TO FORM:
Club Special Counsel
Date
ATTEST:
Susan Maysels, City Clerk
M. Katherine Jenson
City Attorney
CLUB:
BOYS AND GIRLS CLUB OF COACHELLA
VALLEY, PRESIDENT GERALD R. FORD BOYS
AND GIRLS CLUB OF LA QUINTA, a nonprofit
organization
as
Its:
"CITY"
CITY OF LA QUINTA, a municipal corporation
Frank J. Spevacek, City Manager
44
45
CITY / SA / HA / FA MEETING DATE: April 1, 2014 AGENDA CATEGORY:
ITEM TITLE: EXCUSE COMMISSIONER FITZPATRICK'S BUSINESS SESSION:
ABSENCE FROM THE APRIL 14, 2014 COMMUNITY
CONSENT CALENDAR:
SERVICES COMMISSION MEETING
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Approve Commissioner Kathleen Fitzpatrick's absence from the April 14, 2014
Community Services Commission meeting.
BACKGROUND/ANALYSIS:
Commissioner Fitzpatrick requested to be excused from the April 14, 2014,
Community Services Commission meeting due to being out of town. The La Quinta
Municipal Code allows a member to be absent from two consecutive regular
meetings or three scheduled meetings within a fiscal year without causing his/her
office to become vacant. Commissioner Fitzpatrick has not been absent during her
Commission term and staff recommends her absence be excused by Council.
ALTERNATIVES:
Deny Commissioner Fitzpatrick's request to be excused. Denial of the request
would result in the absence being counted toward her limitation on absences as
noted above.
Report prepared by: Edie Hylton, Community Services Director
Report approved for submission by: Frank J. Spevacek, City Manager
46
47
ceit!t
_ x
z
OF if
CITY / SA / HA / FA MEETING DATE: April 1, 2014
ITEM TITLE: ADOPT RESOLUTION GRANTING
APPROVAL OF A FINAL MAP FOR TENTATIVE
PARCEL MAP 36539-R, A REVERSION TO ACREAGE
CONSOLIDATING PARCEL MAP 29052 AND DIRECT
STAFF TO RELEASE SECURITIES ASSOCIATED WITH
PARCEL MAP 29052
RECOMMENDED ACTION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Adopt City Council Resolution No. 2014- granting approval of a Final Map for
Tentative Parcel Map 36539-R, a reversion to acreage consolidating Parcel Map
29052 and direct staff to release all securities associated with Parcel Map 29052.
EXECUTIVE SUMMARY:
• The project is located at the northwest corner of Jefferson Street and
Avenue 50 (Attachment 1). The property was originally subdivided when it
was slated for a major grocery store tenant; however, the grocery store
never came to pass. The developer now requests that the property be
reverted back to an un-subdivided state so that a more suitable project can
be found for this site.
• The developer has completed all of the conditions of approval for Tentative
Parcel Map 36539-R (Attachment 2).
• Approving the Final Map is a ministerial action that is required after the
conditions of approval have been satisfied.
FISCAL IMPACT:
None.
48
BACKGROUND/ANALYSIS
On December 7, 1999, the City Council approved Final Map 29052, which was
done in support of a major grocery store anchor and several smaller parcels for
other retail and fast food uses. Since this project did not occur, the developer has
requested the site be reverted back to its un-subdivided state so that a new project
can be sought for the property.
On February 18, 2014, the Council approved Tentative Parcel Map 36539-R. The
developer has met all requirements of the tentative parcel map and now requests
City Council's approval of the Final Map in order to complete the reversion to
acreage (i.e., un-subdivided property). The Final Map is complete and the owners
have signed it. Staff has determined that the PM 10 security for dust control is not
required because the natural vegetation has grown back to cover at least 70
percent of the property. This also eliminates the need for a PM 10 fence around the
perimeter of the property.
ALTERNATIVES:
Approval of the Final Map is a ministerial action that is required after the developer
has satisfactorily completed all conditions of approval. Therefore, staff does not
recommend an alternative action.
Report prepared by: Edward J. Wimmer, P.E., Principal Engineer
Report approved for submission by: Timothy R. Jonasson, P.E.
Public Works Director/City Engineer
Attachments: 1. Vicinity Map
2. Parcel Map 36539-R
49
RESOLUTION 2014 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, APPROVING FINAL MAP
36539-R, A REVERSION TO ACREAGE TO
CONSOLIDATE PARCEL MAP 29052
WHEREAS, the City Council of the City of La Quinta, California, did on the
181h day of February 2014, hold a duly noticed Public Hearing to consider the
request of BLP Desert, LP and BL 2, LP, a Reversion to Acreage to consolidate the
land within Parcel Map 29052 by means of Tentative Map 36539-R, generally
located at the northwest corner of Jefferson Street and Avenue 50 and;
WHEREAS, at said public hearing, upon hearing and considering the staff
report, staff presentation, all project exhibits, and testimony and arguments, if any,
of all interested persons wanting to be heard, said City Council did approve
Tentative Map 36539-R and;
WHEREAS, the developer has completed all of the conditions of approval;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta, California, as follows:
That the City Council does hereby grant approval of Final Map 36539-R,
as referenced in the title of this Resolution, for the reasons set forth in this
Resolution.
50
Resolution 2014-
Reversion to Acreage / Tentative Map 36539-R
BLP Desert, LP and BL 2, LP
April 1, 2014
Page 2 of 2
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 1" day of April 2014, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta California
ATTEST:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
51
PARCEL MAP NO.36539-R
1
* CITY OF
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VICINITY MAP
52
53
ATTACHMENT 2
ATTACHMENT 2
IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA.
PARCEL MAP NO. 36539-R
BEING A REVERSION TO ACREAGE OF PARCELS 1-7 OF PARCEL MAP NO.
29052, AS SHOWN IN PARCEL MAP BOOK 195, PAGES 56 AND 5Z
RECORDS OF RIVERSIDE COUNTY, STATE OF CALIFORNIA, BEING /N
SECTION 32, TOWNSHIP 5 SOUTH, RANGE 7 EAST, S.B.M.
NOLTE PALM DESERT,CALIFORNIA
JANIJARY 2013 ?013
6 6 Y 0 6 0 6 $1 6 l X L E R 1 It 6
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54
55
Twy4 4aUMrw
CITY / SA / HA / FA MEETING DATE: April 1, 2014 AGENDA CATEGORY:
BUSINESS SESSION:
ITEM TITLE: APPROVE PROFESSIONAL SERVICES
AGREEMENT WITH HR GREEN CALIFORNIA, INC. TO CONSENT CALENDAR:
PROVIDE ON -CALL ENGINEERING PLAN CHECK STUDY SESSION:
SERVICES
PUBLIC HEARING:
RECOMMENDED ACTION:
Approve a professional services agreement with HR Green California, Inc., for
$70,000, to provide on -call professional engineering plan check services.
EXECUTIVE SUMMARY:
• As discussed during the mid -year budget presentation, contract plan check
services were increased in Public Works by $75,000 in order to meet the
greater workload from increased development activity that is occurring in the
City.
• Through a competitive selection process, HR Green California, Inc. of
Riverside, California, is recommended to perform on -call engineering plan
check as necessary to augment in-house plan check capacity.
• Staff recommends approval of the professional services agreement between
the City and HR Green California, Inc. (Attachment 1) to ensure timely
processing of development projects through engineering plan check.
FISCAL IMPACT:
The General Fund will underwrite less than $10,000 of this cost with plan check
fee income underwriting a majority of this cost. Per the 2013 fee schedule, City
costs for development review by Public Works are offset by an average of 90
percent through plan check fees; thus plan check fee income will fund
approximately 90 percent of these service costs. Since these services are used on
an as -needed basis, any unexpended funds will be returned to the General Fund.
56
BACKGROUND/ANALYSIS:
As part of the City reorganization in February 2013, staffing in the Development
Services of Public Works was reduced in recognition of the much lower level of
private development at that time. Since late summer 2013, plan and map checking
has increased significantly resulting in the need to increase the City's engineering
plan check capacity. After a competitive selection process in August 2013, HR
Green was selected to provide engineering plan check services on an as -needed
basis under a minor service contract. Staff limited the firms included in the process
for these services to those that have demonstrated expertise in a particular area of
engineering plan check review. In the case of HR Green their extensive knowledge
of local hydrology has proven invaluable in plan checking certain types of
development project. Historically this level of expertise has not been readily
available in local engineering firms. The on -call consultant selection process is
repeated about every two years or as necessary to provide the latest expertise for
development review.
ALTERNATIVES:
Since demand for on -call plan check services remains high and HR Green has
demonstrated their capability to provide these services, staff does not recommend
an alternative to this action.
Report prepared by: Ed Wimmer, P.E., Principal Engineer
Report approved for submission by: Timothy R. Jonasson, P.E.
Public Works Director/City Engineer
Attachment: 1 . Professional Services Agreement
57
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made
and entered into by and between the CITY OF LA QUINTA, ("City"), a California
municipal corporation, and HR GREEN CALIFORNIA, INC. ("Consultant"). The
parties hereto agree as follows:
1.0 SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Consultant shall provide those services related to On Call Engineering
Plan Check Services, as specified in the "Scope of Services" attached hereto as
Exhibit "A" and incorporated herein by this reference (the "services" or "work").
Consultant warrants that all services will be performed in a competent, professional
and satisfactory manner in accordance with the standards prevalent in the industry
for such services.
1.2 Compliance with Law. All services rendered hereunder shall be provided
in accordance with all ordinances, resolutions, statutes, rules, regulations and laws
of the City of La Quinta and any Federal, State or local governmental agency of
competent jurisdiction.
1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified
herein, Consultant shall obtain at its sole cost and expense such licenses, permits
and approvals as may be required by law for the performance of the services
required by this Agreement. Consultant shall have the sole obligation to pay for
any fees, assessments and taxes, plus applicable penalties and interest, which may
be imposed by law and arise from or are necessary for the performance of the
services required by this Agreement.
1.4 Familiarity with Work. By executing this Agreement, Consultant
warrants that (a) it has thoroughly investigated and considered the work to be
performed, (b) it has investigated the site of the work and fully acquainted itself
with the conditions there existing, (c) it has carefully considered how the work
should be performed, and (d) it fully understands the facilities, difficulties and
restrictions attending performance of the work under this Agreement. Should
Consultant discover any latent or unknown conditions materially differing from
those inherent in the work or as represented by City, Consultant shall immediately
inform City of such fact and shall not proceed except at Consultant's risk until
written instructions are received from the Contract Officer (as defined in Section
4.2 hereof).
Last revised 2-5-14 1
58
1 .5 Care of Work and Standard of Work.
a. Care of Work. Consultant shall adopt reasonable methods during the life
of the Agreement to furnish continuous protection to the work performed by
Consultant, and the equipment, materials, papers and other components thereof to
prevent losses or damages, and shall be responsible for all such damages, to
persons or property, until acceptance of the work by City, except such losses or
damages as may be caused by City's own negligence. The performance of
services by Consultant shall not relieve Consultant from any obligation to correct
any incomplete, inaccurate or defective work at no further cost to City, when such
inaccuracies are due to the negligence of Consultant.
b. Standard of Work. Consultant acknowledges and understands that the
services and work contracted for under this Agreement require specialized skills
and abilities and that, consistent with this understanding, Consultant's services and
work will be held to a heightened standard of quality and workmanship. Consistent
with Section 1.4 hereinabove, Consultant represents to City that it holds the
necessary skills and abilities to satisfy the heightened standard of work as set forth
in this Agreement.
1.6 Additional Services. In accordance with the terms and conditions of this
Agreement, Consultant shall perform services in addition to those specified in the
Scope of Services ("Additional Services") when directed to do so by the Contract
Officer. Consultant shall not perform any Additional Services until receiving prior
written authorization from the Contract Officer. It is specifically understood and
agreed that oral requests and/or approvals of Additional Services shall be barred
and are unenforeceable. Failure of Consultant to secure the Contract Manager's
written authorization for Additional Services shall constitute a waiver of any and all
right to adjustment of the Contract Sum or time due, whether by way of
compensation, restitution, quantum meruit, etc. for Additional Services provided
without the appropriate authorization from the Contract Manager. Compensation
for properly authorized Additional Services shall be made in accordance with
Section 2.2 of this Agreement.
1.7 Special Requirements. Additional terms and conditions of this
Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the
"Special Requirements"). In the event of a conflict between the provisions of the
Special Requirements and any other provisions of this Agreement, the provisions of
the Special Requirements shall govern.
2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement,
Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of
Last revised 2-5-14 2
59
Compensation") in a total amount not to exceed Seventy Thousand Dollars
($70,000) (the "Contract Sum"), except as provided in Section 1.6. The method
of compensation set forth in the Schedule of Compensation may include a lump
sum payment upon completion, payment in accordance with the percentage of
completion of the services, payment for time and materials based upon
Consultant's rate schedule, but not exceeding the Contract Sum, or such other
methods as may be specified in the Schedule of Compensation. Compensation
may include reimbursement for actual and necessary expenditures for reproduction
costs, transportation expense, telephone expense, and similar costs and expenses
when and if specified in the Schedule of Compensation. Regardless of the method
of compensation set forth in the Schedule of Compensation, Consultant's overall
compensation shall not exceed the Contract Sum, except as provided in Section
1.6 of this Agreement, "Additional Services."
2.2 Compensation for Additional Services. Additional services approved
in advance by the Contract Manager pursuant to Section 1.6 of this Agreement,
"Additional Services," shall be paid for in an amount agreed to in writing by both
City and Consultant in advance of the Additional Services being rendered by
Consultant. Any compensation for Additional Services amounting to five percent
(5%) or less of the Contract Sum may be approved by the Contract Officer. Any
greater amount of compensation for additional services must be approved by the La
Quinta City Council. Under no circumstances shall Consultant receive
compensation for any Additional Services unless prior written approval for the
Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of
this Agreement.
2.3 Method of Billing. Any month in which Consultant wishes to
receive payment, Consultant shall submit to City no later than the tenth (10th)
working day of such month, in the form approved by City's Finance Director, an
invoice for services rendered prior to the date of the invoice. Such invoice shall (1)
describe in detail the services provided, including time and materials, and (2)
specify each staff member who has provided services and the number of hours
assigned to each such staff member. Such invoice shall contain a certification by a
principal member of Consultant specifying that the payment requested is for work
performed in accordance with the terms of this Agreement. City will pay
Consultant for all expenses stated thereon which are approved by City pursuant to
this Agreement no later than thirty (30) days after invoices are received by the
City's Finance Department.
3.0 PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the performance of this
Agreement.
Last revised 2-5-14
3
60
3.2 Schedule of Performance. All services rendered pursuant to this
Agreement shall be performed diligently and within the time period established in
Exhibit C (the "Schedule of Performance"). Extensions to the time period specified
in the Schedule of Performance may be approved in writing by the Contract Officer.
3.3 Force Majeure. The time period specified in the Schedule of Performance
for performance of the services rendered pursuant to this Agreement shall be
extended because of any delays due to unforeseeable causes beyond the control
and without the fault or negligence of Consultant, including, but not restricted to,
acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine
restrictions, riots, strikes, freight embargoes, acts of any governmental agency
other than City, and unusually severe weather, if Consultant shall within ten (10)
days of the commencement of such delay notify the Contract Officer in writing of
the causes of the delay. The Contract Officer shall ascertain the facts and the
extent of delay, and extend the time for performing the services for the period of
the forced delay when and if in his or her judgment such delay is justified, and the
Contract Officer's determination shall be final and conclusive upon the parties to
this Agreement. Extensions to the Schedule of Performance which are determined
by the Contract Officer to be justified pursuant to this Section shall not entitle the
Consultant to additional compensation in excess of the Contract Sum.
3.4 Term. Unless earlier terminated in accordance with Sections 8.7 or 8.8
of this Agreement, the term of this agreement shall commence on April 7, 2014
and terminate on June 30, 2015. This agreement may be extended for one
additional year upon mutual agreement by both parties.
4.0 COORDINATION OF WORK
4.1 Representative of Consultant. The following principals of Consultant are
hereby designated as being the principals and representatives of Consultant
authorized to act in its behalf with respect to the work specified herein and make
all decisions in connection therewith:
a. Tina York, P.E.
It is expressly understood that the experience, knowledge, capability, and
reputation of the foregoing principals were a substantial inducement for City to
enter into this Agreement. Therefore, the foregoing principals shall be responsible
during the term of this Agreement for directing all activities of Consultant and
devoting sufficient time to personally supervise the services hereunder.
The foregoing principals may not be changed by Consultant and no other
personnel may be assigned to perform the service required hereunder without the
express written approval of City.
Last revised 2-5-14 4
61
4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson,
Public Works Director/City Engineer or such other person as may be designated by
the City Manager of City. It shall be Consultant's responsibility to assure that the
Contract Officer is kept informed of the progress of the performance of the
services and Consultant shall refer any decisions, which must be made by City to
the Contract Officer. Unless otherwise specified herein, any approval of City
required hereunder shall mean the approval of the Contract Officer.
4.3 Prohibition Against Subcontracting or Assignment. The experience,
knowledge, capability and reputation of Consultant, its principals and employees
were a substantial inducement for City to enter into this Agreement. Except as set
forth in this Agreement, Consultant shall not contract with any other entity to
perform in whole or in part the services required hereunder without the express
written approval of City. In addition, neither this Agreement nor any interest herein
may be assigned or transferred, voluntarily or by operation of law, without the prior
written approval of City.
4.4 Independent Contractor. Neither City nor any of its employees shall have
any control over the manner, mode or means by which Consultant, its agents or
employees, perform the services required herein, except as otherwise set forth.
Consultant shall perform all services required herein as an independent contractor
of City and shall remain at all times as to City a wholly independent contractor with
only such obligations as are consistent with that role. Consultant shall not at any
time or in any manner represent that it or any of its agents or employees are agents
or employees of City.
4.5 City Cooperation. City shall provide Consultant with any plans,
publications, reports, statistics, records or other data or information pertinent to
services to be performed hereunder which are reasonably available to Consultant
only from or through action by City.
5.0 INSURANCE
5.1 Insurance. Prior to the beginning of and throughout the duration of the
Work performed under this Agreement, Consultant shall procure and maintain, at
its cost, and submit concurrently with its execution of this Agreement, Commercial
General Liability insurance against all claims for injuries against persons or damages
to property resulting from Consultant's acts or omissions rising out of or related to
Consultant's performance under this Agreement. The insurance policy shall contain
a severability of interest clause providing that the coverage shall be primary for
losses arising out of Consultant's performance hereunder and neither City nor its
insurers shall be required to contribute to any such loss. A certificate evidencing
the foregoing and naming City and its officers and employees as additional insured
Last revised 2-5-14 5
62
(on the Commercial General Liability policy only) shall be delivered to and approved
by City prior to commencement of the services hereunder.
The following policies shall be maintained and kept in full force and effect
providing insurance with minimum limits as indicated below and issued by insurers
with A.M. Best ratings of no less than A -:VI:
Commercial General Liability (at least as broad as ISO CG 0001)
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000 (per accident)
Errors and Omissions Liability
$1,000,000 (per claim and aggregate)
Workers' Compensation
(per statutory requirements)
Consultant shall carry automobile liability insurance of $1,000,000 per
accident against all claims for injuries against persons or damages to property
arising out of the use of any automobile by Consultant, its officers, any person
directly or indirectly employed by Consultant, any subcontractor or agent, or
anyone for whose acts any of them may be liable, arising directly or indirectly out
of or related to Consultant's performance under this Agreement. If Consultant or
Consultant's employees will use personal autos in any way on this project,
Consultant shall provide evidence of personal auto liability coverage for each such
person. The term "automobile" includes, but is not limited to, a land motor vehicle,
trailer or semi -trailer designed for travel on public roads. The automobile insurance
policy shall contain a severability of interest clause providing that coverage shall be
primary for losses arising out of Consultant's performance hereunder and neither
City nor its insurers shall be required to contribute to such loss.
Professional Liability or Errors and Omissions Insurance as appropriate shall be
written on a policy form coverage specifically designed to protect against acts,
errors or omissions of the consultant and "Covered Professional Services" as
designated in the policy must specifically include work performed under this
agreement. The policy limit shall be no less than $1,000,000 per claim and in the
aggregate. The policy must "pay on behalf of" the insured and must include a
provision establishing the insurer's duty to defend. The policy retroactive date shall
be on or before the effective date of this agreement.
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Consultant shall carry Workers' Compensation Insurance in accordance with
State Worker's Compensation laws with employer's liability limits no less than
$1,000,000 per accident or disease.
All insurance required by this Section shall be kept in effect during the term of
this Agreement and shall not be cancelable without written notice to City of
proposed cancellation. The procuring of such insurance or the delivery of policies
or certificates evidencing the same shall not be construed as a limitation of
Consultant's obligation to indemnify City, its officers, employees, contractors,
subcontractors, or agents.
5.2 Remedies. In addition to any other remedies City may have if Consultant
fails to provide or maintain any insurance policies or policy endorsements to the
extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this Agreement.
b. Order Consultant to stop work under this Agreement and/or
withhold any payment(s) which become due to Consultant hereunder until
Consultant demonstrates compliance with the requirements hereof.
C. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to any other
remedies City may have. The above remedies are not the exclusive remedies for
Consultant's failure to maintain or secure appropriate policies or endorsements.
Nothing herein contained shall be construed as limiting in any way the extent to
which Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of work
under this Agreement.
5.3 General Conditions pertaining to provisions of insurance coverage by
Consultant. Consultant and City agree to the following with respect to insurance
provided by Consultant:
1 . Consultant agrees to have its insurer endorse the third party general
liability coverage required herein to include as additional insureds City, its officials,
employees and agents, using standard ISO endorsement No. CG 2010 with an
edition prior to 1992. Consultant also agrees to require all contractors, and
subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this
Agreement shall prohibit Consultant, or Consultant's employees, or agents, from
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waiving the right of subrogation prior to a loss. Consultant agrees to waive
subrogation rights against City regardless of the applicability of any insurance
proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and
available or applicable to this agreement are intended to apply to the full extent of
the policies. Nothing contained in this Agreement or any other agreement relating
to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with
these requirements if they include any limiting endorsement of any kind that has
not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would
serve to eliminate so-called "third party action over" claims, including any exclusion
for bodily injury to an employee of the insured or of any contractor or
subcontractor.
6. All coverage types and limits required are subject to approval,
modification and additional requirements by the City, as the need arises.
Consultant shall not make any reductions in scope of coverage (e.g. elimination of
contractual liability or reduction of discovery period) that may affect City's
protection without City's prior written consent.
7. Proof of compliance with these insurance requirements, consisting
of certificates of insurance evidencing all of the coverages required and an
additional insured endorsement to Consultant's general liability policy, shall be
delivered to City at or prior to the execution of this Agreement. In the event such
proof of any insurance is not delivered as required, or in the event such insurance is
canceled at any time and no replacement coverage is provided, City has the right,
but not the duty, to obtain any insurance it deems necessary to protect its interests
under this or any other agreement and to pay the premium. Any premium so paid
by City shall be charged to and promptly paid by Consultant or deducted from
sums due Consultant, at City option.
8. It is acknowledged by the parties of this agreement that all
insurance coverage required to be provided by Consultant or any subcontractor, is
intended to apply first and on a primary, non-contributing basis in relation to any
other insurance or self insurance available to City.
9. Consultant agrees to ensure that subcontractors, and any other
party involved with the project that is brought onto or involved in the project by
Consultant, provide the same minimum insurance coverage required of Consultant.
Consultant agrees to monitor and review all such coverage and assumes all
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responsibility for ensuring that such coverage is provided in conformity with the
requirements of this section. Consultant agrees that upon request, all agreements
with subcontractors and others engaged in the project will be submitted to City for
review.
10. Consultant agrees not to self -insure or to use any self -insured
retentions or deductibles on any portion of the insurance required herein (with the
exception of professional liability coverage, if required) and further agrees that it
will not allow any contractor, subcontractor, Architect, Engineer or other entity or
person in any way involved in the performance of work on the project
contemplated by this agreement to self -insure its obligations to City. If
Consultant's existing coverage includes a deductible or self -insured retention, the
deductible or self -insured retention must be declared to the City. At that time the
City shall review options with the Consultant, which may include reduction or
elimination of the deductible or self -insured retention, substitution of other
coverage, or other solutions.
11. The City reserves the right at any time during the term of the
contract to change the amounts and types of insurance required by giving the
Consultant ninety (90) days advance written notice of such change. If such
change results in substantial additional cost to the Consultant, the City will
negotiate additional compensation proportional to the increased benefit to City.
12. For purposes of applying insurance coverage only, this Agreement
will be deemed to have been executed immediately upon any party hereto taking
any steps that can be deemed to be in furtherance of or towards performance of
this Agreement.
13. Consultant acknowledges and agrees that any actual or alleged
failure on the part of City to inform Consultant of non-compliance with any
insurance requirement in no way imposes any additional obligations on City nor
does it waive any rights hereunder in this or any other regard.
14. Consultant will renew the required coverage annually as long as
City, or its employees or agents face an exposure from operations of any type
pursuant to this agreement. This obligation applies whether or not the agreement
is canceled or terminated for any reason. Termination of this obligation is not
effective until City executes a written statement to that effect.
15. Consultant shall provide proof that policies of insurance required
herein expiring during the term of this Agreement have been renewed or replaced
with other policies providing at least the same coverage. Proof that such coverage
has been ordered shall be submitted prior to expiration. A coverage binder or letter
from Consultant's insurance agent to this effect is acceptable. A certificate of
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insurance and/or additional insured endorsement as required in these specifications
applicable to the renewing or new coverage must be provided to City within five (5)
days of the expiration of coverages.
16. The provisions of any workers' compensation or similar act will not
limit the obligations of Consultant under this agreement. Consultant expressly
agrees not to use any statutory immunity defenses under such laws with respect to
City, its employees, officials and agents.
17. Requirements of specific coverage features or limits contained in
this section are not intended as limitations on coverage, limits or other
requirements nor as a waiver of any coverage normally provided by any given
policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue, and is not intended by any party or
insured to be limiting or all-inclusive.
18. These insurance requirements are intended to be separate and
distinct from any other provision in this agreement and are intended by the parties
here to be interpreted as such.
19. The requirements in this Section supersede all other sections and
provisions of this Agreement to the extent that any other section or provision
conflicts with or impairs the provisions of this Section.
20. Consultant agrees to be responsible for ensuring that no contract
used by any party involved in any way with the project reserves the right to charge
City or Consultant for the cost of additional insurance coverage required by this
agreement. Any such provisions are to be deleted with reference to City. It is not
the intent of City to reimburse any third party for the cost of complying with these
requirements. There shall be no recourse against City for payment of premiums or
other amounts with respect thereto.
21. Consultant agrees to provide immediate notice to City of any claim
or loss against Consultant arising out of the work performed under this agreement.
City assumes no obligation or liability by such notice, but has the right (but not the
duty) to monitor the handling of any such claim or claims if they are likely to
involve City.
6.0 INDEMNIFICATION.
6.1 General Indemnification Provision.
a. Indemnification for Professional Liability. When the law establishes
a professional standard of care for Consultant's Services, to the fullest extent
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permitted by law, Consultant shall indemnify, protect, defend and hold harmless
City and any and all of its officials, employees and agents ("Indemnified Parties")
from and against any and all claims, losses, liabilities of every kind, nature and
description, damages, injury (including, without limitation, injury to or death of an
employee of Consultant or subconsultants), costs and expenses of any kind,
whether actual, alleged or threatened, including, without limitation, incidental and
consequential damages, court costs, attorneys' fees, litigation expenses, and fees
of expert consultants or expert witnesses incurred in connection therewith and
costs of investigation, to the extent same are cause in whole or in part by any
negligent or wrongful act, error or omission of Consultant, its officers, agents,
employees or subconsultants (or any entity or individual that Consultant shall bear
the legal liability thereof) in the performance of professional services under this
agreement. With respect to the design of public improvements, the Consultant
shall not be liable for any injuries or property damage resulting from the reuse of
the design at a location other than that specified in Exhibit A without the written
consent of the Consultant.
b. Indemnification for Other Than Professional Liability. Other than in
the performance of professional services and to the full extent permitted by law,
Consultant shall indemnify, defend and hold harmless City, and any and all of its
employees, officials and agents from and against any liability (including liability for
claims, suits, actions, arbitration proceedings, administrative proceedings,
regulatory proceedings, losses, expenses or costs of any kind, whether actual,
alleged or threatened, including, without limitation, incidental and consequential
damages, court costs, attorneys' fees, litigation expenses, and fees of expert
consultants or expert witnesses) incurred in connection therewith and costs of
investigation, where the same arise out of, are a consequence of, or are in any way
attributable to, in whole or in part, the performance of this Agreement by
Consultant or by any individual or entity for which Consultant is legally liable,
including but not limited to officers, agents, employees or subconsultants of
Consultant.
6.2 Standard Indemnification Provisions. Consultant agrees to obtain
executed indemnity agreements with provisions identical to those set forth herein
this section from each and every subconsultant or any other person or entity
involved by, for, with or on behalf of Consultant in the performance of this
agreement. In the event Consultant fails to obtain such indemnity obligations from
others as required herein, Consultant agrees to be fully responsible according to the
terms of this section. Failure of City to monitor compliance with these
requirements imposes no additional obligations on City and will in no way act as a
waiver of any rights hereunder. This obligation to indemnify and defend City as set
forth herein is binding on the successors, assigns or heirs of Consultant and shall
survive the termination of this agreement or this section.
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a. Indemnity Provisions for Contracts Related to Construction.
Without affecting the rights of City under any provision of this agreement,
Consultant shall not be required to indemnify and hold harmless City for liability
attributable to the active negligence of City, provided such active negligence is
determined by agreement between the parties or by the findings of a court of
competent jurisdiction. In instances where City is shown to have been actively
negligent and where City's active negligence accounts for only a percentage of the
liability involved, the obligation of Consultant will be for that entire portion or
percentage of liability not attributable to the active negligence of City.
b. Indemnification Provision for Design Professionals.
1. Applicability of Section 6.2(b). Notwithstanding Section
6.2(a) hereinabove, the following indemnification provision shall apply to
Consultants who constitute "design professionals" as the term is defined in
paragraph 3 below.
2. Scope of Indemnification. To the fullest extent permitted by
law, Consultant shall indemnify, defend, and hold harmless City and City's agents,
officers, officials, employees, representatives, and departments ("Indemnified
Parties") from and against any and all claims, losses, liabilities of every kind, nature
and description, damages, injury (including, without limitation, injury to or death of
an employee of Consultant or subconsultants), costs and expenses of any kind,
whether actual, alleged or threatened, including, without limitation, incidental and
consequential damages, court costs, attorneys' fees, litigation expenses, and fees
of expert consultants or expert witnesses incurred in connection therewith and
costs of investigation, that arise out of, pertain to, or relate to, directly or
indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of
Consultant, any subconsultant, anyone directly or indirectly employed by them or
anyone that they control.
3. Design Professional Defined. As used in this Section 6.2(b),
the term "design professional" shall be limited to licensed architects, registered
professional engineers, licensed professional land surveyors and landscape
architects, all as defined under current law, and as may be amended from time to
time by Civil Code § 2782.8.
7.0 RECORDS AND REPORTS.
7.1 Reports. Consultant shall periodically prepare and submit to the Contract
Officer such reports concerning Consultant's performance of the services required
by this Agreement as the Contract Officer shall require.
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7.2 Records. Consultant shall keep such books and records as shall be
necessary to perform the services required by this Agreement and enable the
Contract Officer to evaluate the cost and the performance of such services. Books
and records pertaining to costs shall be kept and prepared in accordance with
generally accepted accounting principals. The Contract Officer shall have full and
free access to such books and records at all reasonable times, including the right to
inspect, copy, audit, and make records and transcripts from such records.
7.3 Ownership of Documents. Originals of all drawings, specifications,
reports, records, documents and other materials, whether in hard copy or electronic
form, which are prepared by Consultant, its employees, subcontractors and agents
in the performance of this Agreement, shall be the property of City and shall be
delivered to City upon termination of this Agreement or upon the earlier request of
the Contract Officer, and Consultant shall have no claim for further employment or
additional compensation as a result of the exercise by City of its full rights of
ownership of the documents and materials hereunder. Consultant shall cause all
subcontractors to assign to City any documents or materials prepared by them, and
in the event Consultant fails to secure such assignment, Consultant shall indemnify
City for all damages suffered thereby.
In the event City or any person, firm or corporation authorized by City reuses
said documents and materials without written verification or adaptation by
Consultant for the specific purpose intended and causes to be made or makes any
changes or alterations in said documents and materials, City hereby releases,
discharges, and exonerates Consultant from liability resulting from said change.
The provisions of this clause shall survive the completion of this Contract and shall
thereafter remain in full force and effect.
7.4 Release of Documents. The drawings, specifications, reports, records,
documents and other materials prepared by Consultant in the performance of
services under this Agreement shall not be released publicly without the prior
written approval of the Contract Officer or as required by law. Consultant shall not
disclose to any other entity or person any information regarding the activities of
City, except as required by law or as authorized by City.
8.0 ENFORCEMENT OF AGREEMENT.
8.1 California Law. This Agreement shall be construed and interpreted both
as to validity and to performance of the parties in accordance with the laws of the
State of California. Legal actions concerning any dispute, claim or matter arising
out of or in relation to this Agreement shall be instituted in the Superior Court of
the County of Riverside, State of California, or any other appropriate court in such
county, and Consultant covenants and agrees to submit to the personal jurisdiction
of such court in the event of such action.
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8.2 Disputes. In the event of any dispute arising under this Agreement, the
injured party shall notify the injuring party in writing of its contentions by
submitting a claim therefore. The injured party shall continue performing its
obligations hereunder so long as the injuring party commences to cure such default
within ten (10) days of service of such notice and completes the cure of such
default within forty-five (45) days after service of the notice, or such longer period
as may be permitted by the Contract Officer; provided that if the default is an
immediate danger to the health, safety and general welfare, City may take such
immediate action as City deems warranted. Compliance with the provisions of this
section shall be a condition precedent to termination of this Agreement for cause
and to any legal action, and such compliance shall not be a waiver of any party's
right to take legal action in the event that the dispute is not cured, provided that
nothing herein shall limit City's right to terminate this Agreement without cause
pursuant to Section 8.7.
8.3 Retention of Funds. City may withhold from any monies payable to
Consultant sufficient funds to compensate City for any losses, costs, liabilities, or
damages it reasonably believes were suffered by City due to the default of
Consultant in the performance of the services required by this Agreement.
8.4 Waiver. No delay or omission in the exercise of any right or remedy of a
non defaulting party on any default shall impair such right or remedy or be
construed as a waiver. City's consent or approval of any act by Consultant
requiring City's consent or approval shall not be deemed to waive or render
unnecessary City's consent to or approval of any subsequent act of Consultant.
Any waiver by either party of any default must be in writing and shall not be a
waiver of any other default concerning the same or any other provision of this
Agreement.
8.5 Rights and Remedies are Cumulative. Except with respect to rights and
remedies expressly declared to be exclusive in this Agreement, the rights and
remedies of the parties are cumulative and the exercise by either party of one or
more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other
default by the other party.
8.6 Legal Action. In addition to any other rights or remedies, either party
may take legal action, at law or at equity, to cure, correct or remedy any default,
to recover damages for any default, to compel specific performance of this
Agreement, to obtain injunctive relief, or to obtain any other remedy consistent
with the purposes of this Agreement.
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8.7 Termination Prior To Expiration Of Term. This section shall govern any
termination of this Agreement, except as specifically provided in the following
Section 8.8 for termination for cause. City reserves the right to terminate this
Agreement at any time, with or without cause, upon thirty (30) days' written
notice to Consultant. Upon receipt of any notice of termination, Consultant shall
immediately cease all services hereunder except such as may be specifically
approved by the Contract Officer. Consultant shall be entitled to compensation for
all services rendered prior to receipt of the notice of termination and for any
services authorized by the Contract Officer thereafter in accordance with the
Schedule of Compensation or such as may be approved by the Contract Officer,
except as provided in Section 8.3.
8.8 Termination for Default of Consultant. If termination is due to the failure
of Consultant to fulfill its obligations under this Agreement, City may, after
compliance with the provisions of Section 8.2, take over work and prosecute the
same to completion by contract or otherwise, and Consultant shall be liable to the
extent that the total cost for completion of the services required hereunder exceeds
the compensation herein stipulated (provided that City shall use reasonable efforts
to mitigate such damages), and City may withhold any payments to Consultant for
the purpose of setoff or partial payment of the amounts owed City as previously
stated in Section 8.3.
8.9 Attorneys' Fees. If either party commences an action against the other
party arising out of or in connection with this Agreement, the prevailing party shall
be entitled to recover reasonable attorneys' fees and costs of suit from the losing
party.
9.0 CITY OFFICERS AND EMPLOYEES: NONDISCRIMINATION.
9.1 Non -liability of City Officers and Employees. No officer or employee of
City shall be personally liable to Consultant, or any successor in interest, in the
event or any default or breach by City or for any amount which may become due to
Consultant or to its successor, or for breach of any obligation of the terms of this
Agreement.
9.2 Conflict of Interest. No officer or employee of City shall have any
personal interest, direct or indirect, in this Agreement nor shall any such officer or
employee participate in any decision relating to the Agreement which affects his or
her personal interest or the interest of any corporation, partnership or association in
which she or he is, directly or indirectly, interested, in violation of any State statute
or regulation. Consultant warrants that it has not paid or given and will not pay or
give any third party any money or general consideration for obtaining this
Agreement.
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9.3 Covenant against Discrimination. Consultant covenants that, by and for
itself, its heirs, executors, assigns, and all persons claiming under or through them,
that there shall be no discrimination against or segregation of, any person or group
of persons on account of race, color, creed, religion, sex, marital status, national
origin or ancestry in the performance of this Agreement. Consultant shall take
affirmative action to insure that applicants are employed and that employees are
treated during employment without regard to their race, color, creed, religion, sex,
marital status, national origin or ancestry.
10.0 MISCELLANEOUS PROVISIONS
10.1 Notice. Any notice, demand, request, consent, approval, communication
either party desires or is required to give the other party or any other person shall
be in writing and either served personally or sent by prepaid, first-class mail to the
address set forth below. Either party may change its address by notifying the other
party of the change of address in writing. Notice shall be deemed communicated
forty-eight (48) hours from the time of mailing if mailed as provided in this section.
To City:
CITY OF LA QUINTA
Attention: Frank Spevacek
City Manager
78-495 Calle Tampico
La Quinta, California 92253
To Consultant:
HR Green California, Inc.
Attention: Roy F. Stephenson
Principal -in -Charge
3403 10th Street, Suite 704
Riverside, California 92501
Email: tyork@hrgreen.com
10.2 Integrated Agreement. This Agreement contains all of the agreements of
the parties and all previous understanding, negotiations and agreements are
integrated into and superseded by this Agreement.
10.3 Amendment. This Agreement may be amended at any time by the
mutual consent of the parties by an instrument in writing signed by both parties.
10.4 Severability. In the event that any one or more of the phrases,
sentences, clauses, paragraphs, or sections contained in this Agreement shall be
declared invalid or unenforceable by a valid judgment or decree of a court of
competent jurisdiction, such invalidity or unenforceability shall not affect any of the
remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement
which are hereby declared as severable and shall be interpreted to carry out the
intent of the parties hereunder.
10.5 Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on
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behalf of said parties and that by so executing this Agreement the parties hereto
are formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
dates stated below.
CITY OF LA QUINTA a California municipal corporation
Frank J. Spevacek, City Manager Date
ATTEST:
Susan Maysels, City Clerk
APPROVED AS TO FORM:
M. Katherine Jenson, City Attorney
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CONSULTANT: HR Green California, Inc.
By:
Name:
Title:
Date:
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Exhibit A
Scope of Services
Plan checking may be provided by an On Call Engineering Plan Check Consultant,
as applicable, with the following scopes:
Plan Checking
Improvement plan checking will include the review of plans submitted for
subdivision (residential) improvements, commercial developments, and
infrastructure improvements within the City's right of way. The plans shall be
reviewed for conformance with local and other applicable (County, State and
Federal) ordinances and standards with a strict attention to details. Plan check
services may include, but are not limited to the following:
• Grading Plans including mass grading, rough grading and precise grading plans
• Street Improvement Plans including street widening, rehabilitation and new
street plans
• Storm Drainage Plans
• Hydrology and Hydraulic Calculations and Reports
• Engineer's Cost Estimate for the related items of work for bonding purposes
• Engineer's Reports including Fugitive Dust Control (PM 10) Plans, Storm Water
Pollution and Prevention Plans
• Water Quality Management Plans
• Erosion and Sediment Control Plans
The tasks of the plan checker include:
• To check for design conformance to:
- The approved Tentative Map
- Related Specific Plans
- General Plan and City Ordinances
- Conditions of Approval
- City Standards
- ADA Standards
- The City's Subdivision Plan Check Lists
- Other Agency Requirements such as Riverside County Flood Control
District (RCFCD), Coachella Valley Water District (CVWD) and CalTrans
• To review plans for sound engineering practices.
• To check for accuracy of design in conformance with the City's most current
Plan Check Lists.
• To check general mathematics and design criteria.
• To call for redesign of any portion of plans that:
- Will not function due to poor engineering.
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- Is not consistent with the Approved Tentative Map or Conditions of
Approval.
- Will be potentially unsafe to the public.
- Is Impractical to construct.
All plans shall be reviewed under the direct supervision of a California Registered
Engineer.
Prevailing Wage - In accordance with Section 1770 of the Labor Code, the City has
ascertained and does hereby specify that the prevailing wage rates shall be those
provided in Article 1110-20.0, WAGE RATES. The said rates shall include all
employer payments that are required by Section 1773.1 of the Labor Code. The City
will furnish to the Contractor, upon request, a copy of such prevailing rates. It shall
be the duty of the Contractor to post a copy of such prevailing wages at the job site.
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Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section
2.2 of this Agreement, the maximum total compensation to be paid to Consultant
under this Agreement is Seventy Thousand Dollars ($70,000) ("Contract Sum").
The Contract Sum shall be paid to Consultant in installment payments made on a
monthly basis and in an amount identified in Consultants Schedule of
Compensation attached hereto for the work tasks performed and properly invoiced
by Consultant in conformance with Section 2.2 of the Agreement.
Plan Check Compensation
Plan check payment shall be made in full at a "fixed fee" rate of:
$625 per sheet (submittals with 1-5 sheets in quantity)
$600 per sheet (submittals with 6-15 sheets in quantity)
$550 per sheet (submittals with 16 or more sheets in quantity)
Sheet counts are based on the number of sheets submitted for plan check. Sheets
may include title and detail sheets, street plans, storm drain plans, meandering
sidewalk and parkway grading plans, rough & precise grading plans at 20, 30, 40
or 50 feet per inch scale.
Consultant receives no additional compensation for review of supporting
documents including, but not limited to hydrology and hydraulic calculation reports,
soils reports & engineer's cost estimates, conditions of approval, tentative tract
and parcel maps.
Consultant receives no additional compensation for delivery or postage fees
necessary to transmit or receive plans from City.
Consultant receives no additional compensation for travel to and from City Hall.
This rate shall be compensation for up to three (3) plan checks. Supplemental
payment for additional plan checks after the third check or for special engineering
reports including Water Quality Management Plans (WQMP) or other engineering
reports, shall be in made at the rates listed in the Schedule of Billing Rates attached
herewith for the actual hours submitted in conformance with Section 2.2 of the
Agreement. An estimate of hours to complete the plan check (after the third plan
check) or for special reports shall be made in writing to the Contract Officer for
approval as specified in Section 1.6 - Additional Services of the Agreement.
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Compensation for the first three plan checks shall be distributed at the following
schedule:
First Plan Check
65% of the Total Plan Check Fee
Second Plan Check
20% of the Total Plan Check Fee
Third Plan Check
15% of the Total Plan Check Fee
The Consultant shall be compensated upon the completion of each plan check as
indicated in the above schedule and in conformance with Section 2.2 of the
Agreement. If a project is suspended, either definitely or indefinitely, the
Consultant shall be compensated based on the last completed plan check. If the
plan check process is completed prior to the third plan check, 100% of the plan
check fee will be paid upon completion of the final plan check.
The Consultant shall separately invoice per plan and per plan check. No exceptions
will be allowed to the payment schedule.
Consultant also may be requested to provide general civil consulting services for
specific development related engineering projects for the City as applicable.
Payment shall be made in full at an hourly rate of:
$155 per hour — no overtime, travel time, expenses or other administrative charges
will be allowable over and above the stated hourly rate schedule.
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Exhibit C
Schedule of Performance
Consultant shall complete all services identified in the Scope of Services,
Exhibit "A" of this Agreement in accordance with the attached Project Schedule,
attached hereto and incorporated herein by this reference.
Consultant shall provide services for a term of twelve (12) months beginning April
7, 2014 and terminating on June 30, 2015.
OFFICE HOURS
The Consultant shall maintain normal office hours between 8:00 a.m. and 5:00
p.m., Monday through Friday. The Consultant shall be available to meet with City
Staff during normal working hours with 48 hours advance notice.
SCHEDULE
The Consultant shall adhere to the following plan check schedule:
Plan Submittal Plan Check Turn -Around (From Receipt from City Staff)
1 st Plan Check 15 Working Days
2" Plan Check 10 Working Days
3`d Plan Check 10 Working Days
For larger, more complex projects such as golf course developments, one (1)
additional week for the 1st and 2nd plan check shall be provided, if necessary to
complete a thorough plan check. The consultant shall advise the Contract Officer,
in writing, if additional time is needed.
Normal plan check operations will be conducted as follows:
1 st Si ihmittal
Upon completing the 1" review, the Consultant shall submit the "red lined" plans
and a copy of the applicable Plan Check List to the City. The City will provide
supplemental comment as necessary and forward "red lined" plans to the applicant.
2nd and Subsequent Submittals
Upon receipt of the 2nd round plan check submittal from the applicant and upon
completing the 2nd review, the Consultant shall submit "red lined" plans and a copy
of the applicable 2nd review Plan Check List to the City. The City will provide
supplemental comment as applicable and forward 2nd review "red lined" plans to the
applicant. The process of applicant correction, Consultant review followed by City
review and "red lined" plan return to applicant shall continue until approvable plans
are generated and a plan approval letter is submitted to the City by the Consultant.
Last revised 2-5-14 23
80
If necessary, the Consultant shall be available to meet with City staff and/or the
applicant to review the plan check comments. The Consultant will communicate
directly with the applicant regarding plan check issues and clarifications. The City
desires an average of no more than 3 plan check rounds before final plan approval.
The Consultant shall also maintain a plan check log as follows to track the plan
check status. The plan check log shall include the following information:
1) Receipt Date
2) Transmittal Dates
3) Who is Receiving the Information
4) Status of Plan Check
5) Project Description and City Plan Check Number
6) Plan Check Fees
The Consultant shall maintain all files for a period of three years. Copies of
requested files will be furnished to the City upon request.
1.1
Exhibit D
Special Requirements
At no additional cost to the City:
1. The Consultant shall provide a hand held (type) cellular telephone for each
plan checker assigned to the City Project(s) to assure rapid availability by
telephone.
2. The Consultant shall provide his or her own transportation to and from the
designated work site. Consultant will not be compensated for travel time to
and from designated work site.
3. The Consultant shall respond to requests for plan check within twenty-four
(24) hours.
4. The Consultant shall supply all necessary tools and materials to perform their
work.
Last revised 2-5-14 25
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C�n1 OF
CITY / SA / HA / FA MEETING DATE: April 1, 2014 AGENDA CATEGORY:
BUSINESS SESSION:
ITEM TITLE: SECOND ROUND COMMUNITY SERVICES
GRANTS AND FUNDING REQUESTS CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Approve funding for the following organizations:
Desert Arc (facility use fee waiver) for $6,300;
Friends of the Desert Mountains for $2,000;
La Quinta High School Baseball Booster Club for $2,000; and
La Quinta High School Softball Booster Club for $2,000.
EXECUTIVE SUMMARY:
• Community Services Grants and funding requests are considered by City
Council twice per fiscal year.
• Grant applications are initially reviewed by a designated Ad -Hoc Review
Committee that recommends consideration of approved grants to City
Council. The City Council may approve or modify the recommendations.
• The funding requests and grants listed within this report comprise the
second round of submitted grants.
FISCAL IMPACT:
The City Council budgeted $40,400 for Community Services Grants. City Council
awarded $15,500 in the first round, leaving $24,900 in the Special Project account
for future grant applications. The City received $44,000 in grant requests this
second round. The Ad Hoc Committee is recommending funding $12,300 to four
non-profit organizations.
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BACKGROUND/ANALYSIS:
Per Grant Guidelines (Attachment 1), Community Services Grants may only be
awarded to 501(c)3 non-profit organizations that benefit La Quinta residents.
Grant requests are considered by City Council twice per fiscal year. The grants are
limited to $5,000 per request and consecutive fiscal year funding is not allowed,
with the exception of requests for City facility rental fees.
The initial review was done by an Ad Hoc Review Committee, comprised of Mayor
Adolph and Council Member Osborne. The following table summarizes the grant
requests and the Ad Hoc Committee's second round recommendations:
Committee
Applicant
Requested
Recommendation
Desert Arc
$5,000
$6,300*
Friends of the Desert Mountains
$2,500
$2,000
La Quinta High School Baseball Booster Club
$5,000
$2,000
La Quinta High School Softball Booster Club
$2,000
$2,000
CSUSB Philanthropic Foundation
$3,500
$0
Desert Cancer Foundation
$5,000
$0
Galilee Center
$3,000
$0
General Patton Memorial Museum
$5,000
$0
Hidden Harvest
$5,000
$0
St. Elizabeth of Hungary Food Pantry
$5,000
$0
Stroke Recovery Foundation
$3,000
$0
Total
$44,000
$12,300
Desert Arc requested $5,000 in funding to pay facility rental fees for use of the
Civic Center Campus in November 2014 for their Annual Italian Festival. The rental
cost calculated for the facility usage was $6,300, so the Ad Hoc Committee
recommends that the full $6,300 in rental fees be paid with grant funding. Per
grant guidelines, grant applicants may request funds to be applied directly to rental
fees for City facilities for consecutive years without the $5,000 funding limit.
A description of all submitted grant requests is presented in Attachment 2. All
grant applications are available for review in the Community Services Department.
Staff recommends that City Council approve the Ad Hoc Committee's
recommendations as listed.
ALTERNATIVES:
Approve funding per Grant Guidelines for any or all grant applications received.
Report prepared by: Robert Ambriz Jr., Recreation Supervisor
Report approved for submission by: Edie Hylton, Community Services Director
Attachments: 1 . City of La Quinta Grant Guidelines
2. Grant Request Descriptions
85
' T
MOFT
GRANT GUIDELINES
The City of La Quinta offers the Grant Program for Community Services Support and
Economic Development/Marketing and Sponsorships.
Community Services Grants go to recognized nonprofit organizations that benefit the
residents of La Quinta. Priority for funding is granted to organizations that directly benefit
La Quinta residents, second consideration is given to organizations that indirectly affect the
quality of life for the residents of La Quinta.
Economic Development Grants go to organizations that will help strengthen the business
community of La Quinta. Marketing and Sponsorship Grants go to organizations that would
benefit the City of La Quinta in a marketing capacity.
Individuals are not eligible for funding through the City of La Quinta Grant Program.
Organizations that receive Community Development Block Grants from the City of La
Quinta during the same fiscal year are not eligible for funding through the Community
Services Grant program.
Organizations that have been funded are ineligible for funding for the next fiscal year.
Requests are limited to an amount not to exceed $5,000. A second tier is available for
Economic Development/Marketing requests above $5,000 (submission of a detailed
marketing/media plan is required in connection with these requests).
La Quinta service organizations may request funds to be applied directly to rental fees for
City facilities for consecutive years without the $5,000 funding limit.
Completed grant applications will be initially reviewed by a designated Grant Review
Committee who will then recommend consideration of approved grants to City Council. For
Economic Development/Marketing requests above $5,000, an in depth review will be
conducted by the La Quinta Marketing Committee.
Applications are due three weeks before the scheduled City Council meeting. Applicants
will be informed 1-2 weeks prior to the City Council meeting regarding the status of their
request.
Typed applications are preferred. Incomplete applications will be returned to the applicant.
Organizations requesting "seed" money are required to obtain matching funds from other
sources in the same fiscal year before Community Service Grant funds will be released.
For more information on the City of La Quinta Grant program, please contact the
Community Services Department at (760) 777-7090.
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87
ATTACHMENT 2
Recommended Grant Requests:
Desert Arc is requesting $5,000 to pay facility rental fees for usage of the La
Quinta Civic Center Campus in November 2014 for their Annual Italian
Festival. The Italian Festival is the primary fundraiser for Desert Arc. All
proceeds from this event go to the operational needs of the agency to help it
meet its vision to provide training that assists clients in finding employment
in jobs that are suitable, sustainable, and rewarding to them. Desert Arc's
mission is to enhance the quality of life and create opportunities for people
with disabilities. This organization was last funded $2,000 in Fiscal Year
2012/2013. The total rental cost calculated for the facility usage was
$6,300, so the Ad Hoc Committee recommended that the full $6,300 in
rental fees be paid via grant funding. Per grant guidelines, grant applicants
may request funds to be applied directly to rental fees for City facilities for
consecutive years without the $5,000 funding limit.
2. The Friends of the Desert Mountains is requesting $2,500 to sponsor their
annual Coachella Valley Wildflower Festival. This funding would cover
operational and administrative expenses. This organization acquires and
preserves conservation lands within the Coachella Valley and the surrounding
mountains and serves as the support organization for education,
conservation and research for the Santa Rosa & San Jacinto Mountains
National Monument and the Coachella Valley. Friends of the Desert
Mountains lead regularly scheduled hikes in the La Quinta Cove; they offer
youth programs through the Desert Recreation District, Discovery Museum of
the Desert, and local high schools; and they grant access to volunteer
opportunities for trail stewardship in the National Monument. This
organization was last funded $1,000 in Fiscal Year 2004/2005. The Ad Hoc
Committee recommended funding $2,000.
3. The La Quinta High School Baseball Booster Club is requesting $5,000 to
beautify the area between the playing field and the perimeter fence of La
Quinta High School. Funds would cover project costs such as removal of
vines and weeds, adding irrigation along the 3rd baseline, and reviving the left
field bullpen. This La Quinta High School club was last funded $2,000 in
Fiscal Year 2007/2008. The Ad Hoc Committee recommended funding
$2,000.
4. The La Quinta High School Softball Booster Club is requesting $2,000 to
purchase uniforms, field equipment, and pay for transportation. The booster
club's goals are to purchase new jerseys for their Junior Varsity and Varsity
squads, purchase new balls and bases, and pay for transportation needs to
and from pre -season and post -season tournaments. This La Quinta High
88
School club was last funded $1,000 in Fiscal Year 2010/201 1. The Ad Hoc
Committee recommended funding $2,000.
Grant Requests not recommended for funding and/or did not meet the criteria in the
Grant Guidelines include:
5. The Cal State University San Bernardino (CSUSB) Philanthropic Foundation is
requesting $3,500 to support their Environmental and Sustainability Expo on
May 8 and 9, 2014. The Expo will focus on environmental sustainability
issues and is available to all Coachella Valley middle school and high school
students. Students will display award -winning science fair and environmental
club projects, hear first-hand from local presenters, and experience hands-on
exhibits which demonstrate the importance of environmental sustainability in
the Coachella Valley. The Expo served 550 students last year including 280
students from La Quinta. This organization was last funded $1,000 in Fiscal
Year 2012/2013. The Ad Hoc Committee did not recommend funding
because this organization was funded last fiscal year.
6. The Desert Cancer Foundation is requesting $5,000 to support services
needed to aid 10 La Quinta residents in need of financial assistance with
costs of cancer treatments. In 2014, this organization anticipates assisting
140 individuals with screenings and medical expenses at a projected amount
to be paid by Desert Cancer Foundation totaling $560,000. This organization
was last funded $1,000 in Fiscal Year 2012/2013. The Ad Hoc Committee
did not recommend funding because this organization was funded last fiscal
year.
7. The Galilee Center is requesting $3,000 to sponsor their Angels Galilee
Dinner/Fundraiser. The mission of the Galilee Center is to fulfill the needs of
the underprivileged and disadvantaged in the Eastern Coachella Valley by
providing food, clothing, and other basic needs. This agency provides the
underserved with food baskets, clothing vouchers, rental assistance, utility
assistance, school back packs, toys for the holiday season, baby food and
formula. This organization has never been funded.
8. The General Patton Memorial Museum is requesting $5,000 to be earmarked
as general funding. Funds would be used to support the expansion of their
educational outreach program, support their Veteran's Day celebration, assist
with travel expenses associated with field trips for Coachella Valley school
children, and general operating expenses. This museum serves as a source of
education on California military history, national military history, and as a
historical account of General George S. Patton. The museum maintains a
brilliant collection of artifacts spanning military history from World War I to
current day efforts. This organization has never been funded.
89
9. Hidden Harvest is requesting $5,000 to support their Senior Farmers Market
project, which takes fresh and healthy produce directly to at -risk, in need
senior citizens where they live. In the City of La Quinta, this organization
serves low income seniors through Senior Markets held twice a month. One
market is located in the Seasons Senior apartment complex and the other is
at the Miraflores Senior apartment complex. Approximately 2,000 low
income seniors will receive free, healthy produce from Hidden Harvest this
year. This organization was last funded $2,000 in Fiscal Year 2012/2013.
The Ad Hoc Committee did not recommend funding because this
organization was funded last fiscal year.
10. St. Elizabeth of Hungary Food Pantry is requesting $5,000 to fund the
purchase of food and expenses to keep operations running as usual. This
organization feeds the low-income individuals and families of Desert Hot
Springs, Sky Valley, North Palm Springs, and Thousand Palms. St. Elizabeth
of Hungary Food Pantry distributes food to at least 260 needy families on a
weekly basis. This organization has never been funded.
1 1 . The Stroke Recovery Foundation is requesting $3,000 to be used for general
support of their professionally trained staff to assist clients in exercise,
recreational, speech and socialization therapies to improve daily living skills.
This organization's rehabilitation program offers savings to long term care of
disabled survivors with a non -clinical and inexpensive replicable model,
reducing higher costs of emergency room visits, hospitalizations and
physician fees. The Stroke Recovery Foundation anticipates providing
services to more than 8 stroke and traumatic brain injury survivors who are
La Quinta residents. This organization was last funded $1,000 in Fiscal Year
2012/2013. The Ad Hoc Committee did not recommend funding because
this organization was funded last fiscal year.
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PLANNING COMMISSION
MINUTES
TUESDAY, JANUARY 28, 2014
CALL TO ORDER
A regular meeting of the La Quinta Planning Commission was called to order at 7:04
p.m. by Chairperson Barrows.
PRESENT: Commissioners Blum, Weber, Wilkinson, Vice Chair Wright, and
Chairperson Barrows
ABSENT: None
STAFF PRESENT: Community Development Director Les Johnson, Public Works
Director Tim Jonasson, Community Services Director Edie Hylton,
Planning Manager David Sawyer, and Secretary Monika Radeva
Commissioner Weber led the Commission in the Pledge of Allegiance.
PUBLIC COMMENT - None
CONFIRMATION OF AGENDA - Confirmed
APPROVAL OF MINUTES
Motion — A motion was made and seconded by Commissioners Wright/Wilkinson to
approve the Planning Commission Minutes of January 14, 2014 as submitted. Motion
passed unanimously.
PUBLIC HEARINGS
1. Site Development Permit 2013-935 submitted by the City of La Quinta for the
consideration of architectural and landscaping plans for the expansion of the
existing Senior Center by approximately 6,000 square feet, and a determination of
exemption per the California Environmental Quality Act guidelines sections 15301
and 15332, Existing Facilities and Infill Development. Location: 78450 Avenida
La Fonda, Civic Center, current Senior Center building.
Revised plan set exhibits for this project were distributed to the Commission
before the Planning Commission meeting was called to order.
PLANNING COMMISSION MINUTES 1 JANUARY 28, 2014
92
Community Development Director Les Johnson presented the staff report, a copy
of which is on file in the Community Development Department.
Mr. Jesse Frescas Jr., Team Member with Person Architects, Inc. and Certified
Construction Manager with Doug Wall Construction, Inc., La Quinta, CA -
introduced himself and answered the Commission's questions.
Mr. Craig Pearson, Principal Architect, President and CEO with Pearson Architects,
Inc., Palm Desert, CA - introduced himself and answered the Commission's
questions.
Community Services Director Edie Hylton gave a brief description of the project,
its goals, different types of programs that would be offered, and answered the
Commission's questions.
Chairperson Barrows declared the PUBLIC HEARNG OPEN at 7:38 p.m.
Public Speaker - None.
Chairperson Barrows declared the PUBLIC HEARING CLOSED at 7:42 p.m.
Motion - A motion was made and seconded by Commissioners Weber/Wright to
adopt Resolution 2014-003 approving Site Development Permit 2013-935 as
submitted with staff's recommendations. Motion passed unanimously.
BUSINESS SESSION - None
CORRESPONDENCE AND WRITTEN MATERIAL - None
COMMISSIONER ITEMS
1 . Report on City Council meeting of January 21, 2014.
DIRECTOR'S ITEMS
1 . Presentation on proposed Landscape Enhancements and Assessments for north La
Quinta.
Public Works Director Jonasson gave a presentation on the proposed Landscape
Enhancements and Assessments for north La Quinta and explained the fiscal
challenges encountered in the City's efforts to maintain the quality landscaping
that currently exists and the proposed solutions to these challenges.
PLANNING COMMISSION MINUTES 2 JANUARY 28, 2014
93
Commissioner Wilkinson suggested establishing an end date to the proposed
increased assessment district fees which will be reflective of the
infrastructure improvements and savings to be realized from the conversion
of turf into desertscape. Thus, identifying a more reasonable amount that
would cover the estimated costs for maintenance and upkeep, but would not
result in a surplus for the City. He mentioned that the proposed increase to
the fees could be lessened if the identified improvements and conversions are
phased out and completed over a longer period of time. He noted that a few
residents have expressed concerns to him that once the fees are raised then
even if no longer needed in the future they will remain at the same amount.
Public Works Director Jonasson explained the City's established yearly review
and audit process for all assessment districts and stated that a few years ago
the City Council had in fact reduced the yearly assessment rate to the current
amount of $35.60 because there was a surplus of funds at the time.
Public Speaker: Mrs. Kay Wolf, La Quinta resident, CA — introduced herself and
spoke in favor of the proposed landscape enhancements and assessments for
north La Quinta.
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Wright/Blum to adjourn this meeting at 8:42 p.m. Motion passed unanimously.
Respectfully submitted,
MONIKA RADEVA, Secretary
City of La Quinta, California
PLANNING COMMISSION MINUTES 3
JANUARY 28, 2014
94
95
PLANNING COMMISSION
MINUTES
TUESDAY, FEBRUARY 25, 2014
CALL TO ORDER
A regular meeting of the La Quinta Planning Commission was called to order at 7:02
p.m. by Chairperson Barrows.
PRESENT: Commissioners Blum, Weber, Wilkinson, Vice Chair Wright, and
Chairperson Barrows
ABSENT: None
STAFF PRESENT: Community Development Director Les Johnson, Planning Manager
David Sawyer, Attorney Peter Howard with Rutan and Tucker, LLP.,
Associate Planner Jay Wuu, and Secretary Monika Radeva
Commissioner Blum led the Commission in the Pledge of Allegiance.
PUBLIC COMMENT
Public Speaker: Thomas Allen Worthy, former Palm Springs resident, CA - introduced
himself and referenced an article published in The Desert Sun on February 19, 2014
titled "Critics Blast Loitering Solution" in regards to a new law passed in the City of
Palm Springs prohibiting loitering which in his opinion has a negative impact on the
homeless population in the city. He stated that he hopes that the City of La Quinta
does not follow in the same footsteps regarding the issue of homeless individuals.
Commissioner Wilkinson joined the meeting at 7:05 p.m.
CONFIRMATION OF AGENDA - Confirmed
APPROVAL OF MINUTES
Motion - A motion was made and seconded by Commissioners Wright/Blum to approve
the Planning Commission Minutes of January 28, 2014 as submitted with the following
addition:
Commissioner Wilkinson asked
Director's Items No. 1 on page 3:
PLANNING COMMISSION MINUTES
for the following comments to be included to
1
FEBRUARY 25, 2014
96
Commissioner Wilkinson suggested establishing an end date to the
proposed increased assessment district fees which will be reflective of the
infrastructure improvements and savings to be realized from the conversion
of turf into desertscape. Thus, identifying a more reasonable amount that
would cover the estimated costs for maintenance and upkeep, but would
not result in a surplus for the City. He mentioned that the proposed
increase to the fees could be lessened if the identified improvements and
conversions are phased out and completed over a longer period of time. He
noted that a few residents have expressed concerns to him that once the
fees are raised then even if no longer needed in the future they will remain
at the same amount.
Public Works Director Jonasson explained the City's established yearly
review and audit process for all assessment districts and stated that a few
years ago the City Council had in fact reduced the yearly assessment rate
to the current amount of $35.60 because there was a surplus of funds at
the time.
Motion passed unanimously.
PUBLIC HEARINGS
1. Conditional Use Permit 2013-155 submitted by Leah and Patrick Swarthout for
the establishment of Bella Cristia Bed and Breakfast Inn in an existing 2,100
square -foot, three -bedroom, three -bathroom, and three -car garage single-family
residence. Location: within the Desert Club Estates (78-705 Avenida Torres).
Additional letters of support and opposition received after the distribution of the
staff report were provided to the Commission before the Planning Commission
meeting was called to order.
Associate Planner Jay Wuu presented the staff report, a copy of which is on file in
the Community Development Department.
Chairperson Barrows declared the PUBLIC HEARNG OPEN at 7:20 p.m.
Public Speaker: Mr. Brian S. Harnik, Esq., Attorney with Roemer & Harnik, LLP.
and a representative of the applicant, Indian Wells, CA - introduced himself and
gave a brief description of the project. He addressed some of the concerns
identified in the letters opposing the proposal, including the use of the pool, the
number of rooms available for rent, the maximum number of guests, the total
square -footage of the residence, the potential fiscal impacts to the surrounding
PLANNING COMMISSION MINUTES 2 FEBRUARY 25, 2014
97
property values, and the findings stated in the staff report, and answered the
Commission's questions.
Public Speaker: Mr. Patrick Swarthout, Applicant, La Quinta, CA - introduced
himself and answered the Commission's questions in regards to the floor plan of
the residence.
Public Speaker: Mr. John Melvin, General Counsel with JCM Farming, Inc., owner
of the adjacent property, La Quinta, CA - introduced himself, noted that he has
submitted three opposing letters to the proposal dated February 18, February 24,
and February 25, 2014, asked the Commission to deny the project and answered
the Commission's questions.
Public Speaker: Mrs. Kay Wolf, La Quinta resident, CA - introduced herself, spoke
favorably of the proposed project and said that she and her late husband had run a
successful bed and breakfast in the La Quinta Cove for many, many years. She
noted that a private bed and breakfast is far less disturbing to the neighboring
residences than vacation rentals in which cases the owner(s) are absent and
typically the renters are likely to engage in loud parties.
Public Speaker: Mr. Ronald Villa, La Quinta resident, CA - introduced himself and
spoke in favor of the proposal. He asked if the La Quinta code identified a
limitation to the number of bed and breakfast uses that can be approved within a
certain area. Staff replied that although the code has a 300 feet limitation, since
the use requires the approval of a Conditional Use Permit application, the Planning
Commission would have the opportunity to review each application on a case -by -
case basis and determine whether or not there might be an overconcentration of
the same use within the proposed area.
General discussion followed regarding the very limited historical interest for bed
and breakfast uses within the La Quinta community.
Chairperson Barrows declared the PUBLIC HEARING CLOSED at 7:58 p.m.
Motion - A motion was made and seconded by Commissioners Blum/Wright to
adopt Resolution 2014-004 approving Conditional Use Permit 2013-155 as
submitted with staff's recommendations. AYES: Commissioners Blum, Wilkinson,
Vice Chair Wright, and Chairperson Barrows. NOES: Commission Weber.
ABSENT: None. ABSTAIN: None.
BUSINESS SESSION - None
CORRESPONDENCE AND WRITTEN MATERIAL - None
PLANNING COMMISSION MINUTES 3 FEBRUARY 25, 2014
98
COMMISSIONER ITEMS
1. Report on City Council meetings of February 4 and 8, 2014.
2. Reminder that the joint meeting between the City Council and the City's Boards
and Commissions has been re -scheduled to Wednesday, February 26, 2014 at
5:30 p.m. at the La Quinta Library.
DIRECTOR'S ITEMS — None
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Blum/Wilkinson to adjourn this meeting at 8:04 p.m. Motion passed unanimously.
Respectfully submitted,
MONIKA RADEVA, Secretary
City of La Quinta, California
PLANNING COMMISSION MINUTES 4 FEBRUARY 25, 2014
99
REPORT/INFORMATIONAL ITEM:
INVESTMENT ADVISORY BOARD
MINUTES
WEDNESDAY, JANUARY 8, 2014
CALL TO ORDER
A regular meeting of the La Quinta Investment Advisory Board was called to order at 4:00
p.m. by Chairman Mortenson.
PRESENT: Board Members Donais, Mortenson, Spirtos and Godbey
ABSENT: Board Member Park
STAFF PRESENT: Finance Director, Robbeyn Bird and Senior Secretary, Vianka Orrantia
PUBLIC COMMENT — None
CONFIRMATION OF AGENDA — Confirmed
APPROVAL OF MINUTES
1. Approval of the Minutes of December 11, 2013
Motion — A motion was made by Board Members Spirtos/Donais to approve the Minutes of
December 11, 2013, as submitted. Motion passed unanimously.
CONSENT CALENDAR ITEMS
1 . Transmittal of Treasury Report for November 30, 2013
Ms. Bird presented and reviewed the staff report for the months of October 2013.
Motion — A motion was made by Board Members Spirtos/Donais to approve the
Treasurer's Report for November 30, 2013 as amended. Motion passed unanimously.
BUSINESS SESSION — None
CORRESPONDENCE AND WRITTEN MATERIAL
1. Month End Cash Reports for December 2013, and the Pooled Money Investment Board
Reports for November 2013
1[=2IR lii:■2101
BOARD MEMBER ITEMS — None
DIRECTORS ITEMS
Ms. Bird advised the Board of her resignation.
ADJOURNMENT
There being no further business, it was moved by Board Members Godbey/Donais to
adjourn this meeting at 4:20 p.m. Motion passed unanimously.
Respectfully submitted,
Vianka Orrantia, Senior Secretary
City of La Quinta, California
INVESTMENT ADVISORY MINUTES 1 January 8, 20V4
101
Department Report:
Iry
y�
G� OF
TO: The Honorable Mayor and Members of the City Council
FROM: Les Johnson, Community Development Director
DATE: April 1, 2014
SUBJECT: DEPARTMENT REPORT — 2014 INDIO POLO FIELDS GOLDENVOICE
CONCERTS
Preparation for the Coachella and Stagecoach music festivals is well underway.
Similar to the previous two years, Coachella will be held over two separate
weekends (April 11-13 and April 18-20) while Stagecoach will be a single weekend
(April 25-27). Hours of operation have not changed. Coachella will conclude at
1:00 a.m. the first two evenings and 12:00 a.m. the final evening. Stagecoach
will end at 12:00 a.m. the first two evenings, 11:00 p.m. the final evening.
Campground entertainment curfew is 1:30 a.m. Camping rules for Stagecoach has
slightly changed for 2014, which has resulted in an increase in the number of RV
camping spaces from 2013. However, this number is lower than 2012 and years
prior. Modifications to the sound system will debut this year, with the main
objective being to reduce noise levels beyond the event venue.
Goldenvoice, and the Cities of Indio and La Quinta representatives have jointly
attended meetings with homeowner association (HOA) representatives from
Rancho Santana, Hideaway, La Quinta Polo Estates, La Cantera, Citrus, Codorniz,
Rancho La Quinta, and Mountain View Country Club. These meetings have
focused upon addressing concerns with regard to dust control, noise, traffic,
access control, security and pedestrian traffic. Comments provided by HOA
representatives during these meetings have generally been positive and supportive
of the efforts Goldenvoice and the two cities have made to address and mitigate
most of the concerns previously voiced.
In preparation for the 2014 concerts, several operations meetings have been held
over the past several months. These meetings have focused on a multitude of
Page 1 of 2
102
items, including shuttle service improvements, pedestrian circulation, way finding
signage, configuration of the drop off/pick up area located at the northeast corner
of Avenue 52 and Madison Street, and review of the Media Plan. One change to
be implemented this year is the relocation of the taxi load/unload area from Avenue
52 and Madison Street to Avenue 49 and Monroe Street. This will reduce trips in
La Quinta and traffic congestion at the Avenue 52 and Madison Street intersection.
Consistent with last year, the Media Plan is scheduled to go into effect the first
week of April and will intensify leading up to and during the three weekends. The
Plan calls for utilizing local TV stations, The Desert Sun, The Indio/La Quinta Sun,
local radio stations, as well as other La Quinta resources (Chamber of Commerce,
Community Services e-newsletter, Facebook, Tourism website, etc.). The media
blast will focus upon ingress/egress routes and times, alternate routes, road
closures, taxi and parent drop off and pick-up locations, and the concert hotline.
Representatives from Goldenvoice (Darren Carroll), Indio (Jim Curtis) and La Quinta
(Les Johnson) will be working during all three concerts, available to respond to and
assist with resident concerns and issues relevant to the music festivals. The
attached document is being distributed to all HOA representatives in proximity to
the concert venue. In addition, a similar La Quinta police presence is anticipated
during all three music festivals.
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Department Report:
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TO: The Honorable Mayor and Members of the City Council
FROM: Les Johnson, Community Development Director
DATE: April 1, 2014
SUBJECT: RESPONSE TO COMMENT PROVIDED DURING MARCH 18, 2014
CITY COUNCIL MEETING - MR. PHILLIP PETTIBONE
During the March 18, 2014 City Council meeting, Mr. Phillip Pettibone, who resides
at 54-105 Avenida Mendoza, spoke to Council regarding the City recently taking
action to have an unlicensed vehicle towed from his residence. Mr. Pettibone
claimed that the City illegally removed the car from his driveway and that the Code
Compliance/Animal Control Supervisor is selectively choosing matters to enforce in
the community.
In response, there is an extensive history of code compliance activity associated
with Mr. Pettibone's residence. The matter that he spoke of involves an unlicensed
vehicle being stored in the driveway for an extended period of time, which is a
direct violation of the La Quinta Municipal Code. For greater than a year, multiple
attempts were made by Code Compliance staff to work with Mr. Pettibone to
remedy this specific violation. Mr. Pettibone also met with the City Manager and
me on two occasions in October 2013, in which the code violation was clearly
explained.
As a result of Mr. Pettibone's choice to not remedy the violation, a Notice of Intent
to Abate was issued. Mr. Pettibone appealed the Notice and an administrative
hearing was conducted on January 2, 2014. After considering all of the
information provided, including comments from Mr. Pettibone and the City, the
hearing officer upheld the Notice and encouraged Mr. Pettibone to remedy the
violation. City staff also notified Mr. Pettibone of the option to appeal the Notice
to City Council. Mr. Pettibone subsequently filed an appeal with Riverside County
Superior Court. The appeal was heard on February 20, 2014 with Mr. Pettibone
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being directed back to the City as he had not exhausted his appeal rights with the
City. City staff again notified Mr. Pettibone of his right to appeal the violation to
City Council, which he chose to not pursue.
On March 5, 2014 a warrant was issued to tow the vehicle following 24-hour
notice being given. Proper notification of the warrant was subsequently provided.
On March 6, 2014, Mr. Pettibone placed the vehicle on a trailer in his driveway.
No indication was given that this action was intended to relocate the vehicle or
otherwise properly remedy the violation.
As a result of the action taken by Mr. Pettibone, Code Compliance staff conversed
with legal counsel. A second warrant was ultimately obtained, which was issued
without the requirement for 24-hour notice. Later that same day, the vehicle was
removed from the trailer and towed. Mr. Pettibone was present when the vehicle
was towed.
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Department Report:
of
TO: The Honorable Mayor and Members of the City Council
FROM: Patrick Griffin, Interim Finance Director
DATE: April 1, 2014
SUBJECT: RESPONSE TO PUBLIC COMMENT
At the March 18, 2014 City Council meeting, Mr. Jose Pineda requested
that the Council waive a penalty he incurred for his dog license renewal.
The following is a chronology of events relating to this matter:
January 28, 2014 - The City mailed a renewal notice to Mr. Pineda's home,
indicating that renewal of his pet's dog license was due prior to the license
expiration date of March 9, 2014.
February 28, 2014 - The City mailed a second renewal notice to Mr.
Pineda's home, again indicating that his pet's dog license was due prior to
the license expiration date of March 9, 2014.
March 11, 2014 - Ms. Glendy Pineda came to the Finance Department to
pay for the license. Since it was two days after the license expiration date,
staff informed her that a late fee would apply. Ms. Pineda indicated that
since the license was only two days past due, she didn't think that it would
matter. Staff reviewed the information on the renewal notice with Ms.
Pineda and specifically noted the due date outlined on the notice. Ms.
Pineda asked to have the penalty waived, and staff explained that City
employees do not have the authority to waive penalties. Ms. Pineda inquired
as to who has authority and staff explained that it was at the City Council
level.
March 18, 2014 - Mr. Pineda approached the Council during Public
Comments to ask for a waiver of the $20 late penalty for his pet's dog
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license. Council did not take formal action on the item, but referred it back
to staff via the City Manager.
March 18, 2014 — Glendy and Jose Pineda came to the Finance counter
after going before the City Council, indicating to staff that the City Council
had waived their penalty and that they wanted to go ahead and pay for a
one year license. After reviewing their documents, staff informed them that
the license could only be renewed through October 25, 2014, which is the
expiration date of their rabies certificate. Ms. Pineda then asked what would
happen if they simply left, and then returned in October to obtain a dog
license, to which staff responded that the amount due would be the one year
fee plus the $20 late fee. At that point, they left City Hall, without obtaining
a dog license.
At this time, the Pineda's pet does not have a current dog license.
According to Section 3.28.330 of the Municipal Code, staff must have the
consent of the City Council to "compromise any claims as to amount of
license tax due."
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