2014 04 14 CSCT4ht 4 4 Q"
Community Services Commission
agendas and staff reports are now
available on the City's web page:
./a-9...........ta. org
COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78495 Calle Tampico, La Quinta
REGULAR MEETING ON MONDAY, APRIL 14, 2014 AT 5:30 P.M.
CALL TO ORDER
1, Roll Call
2. Pledge of Allegiance
PUBLIC COMMENT
At this time members of the public may address the Commission on any matter not
listed on the agenda. Please complete a "Request to Speak" form and limit your
comments to three minutes.
CONFIRMATION OF AGENDA
PRESENTATIONS
1. PRESENTATION BY THE FAMILY YMCA OF THE DESERT
APPROVAL OF MINUTES
1. APPROVAL OF THE MINUTES OF MARCH 10, 2014
BUSINESS SESSION
1. COMMUNITY SERVICES COMMISSION WORK PLAN FOR FISCAL YEAR
2014/2015
REPORTS AND INFORMATIONAL ITEMS
1. DEPARTMENT REPORT FOR FEBRUARY 2014
2. DEPARTMENT REPORT FOR MARCH 2O14
3. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED
4. CALENDAR OF MONTHLY EVENTS
COMMUNITY SERVICES AGENDA 1 APRIL 14, 2014
ADJOURNMENT
The next regular meeting of the Community Services Commission will be held on
May 12, 2014, commencing at 5:30 p.m. at the La Quinta Study Session Room,
78495 Calle Tampico, La Quinta, California 92253.
DECLARATION OF POSTING
I, Angela Guereque, Senior Secretary, of the City of La Quinta, do hereby declare
that the foregoing Agenda for the La Quinta Community Services Commission
meeting was posted on the bulletin board inside City Hall at 78495 Calle Tampico,
and the bulletin boards at 78630 Highway 1 1 1 and the La Quinta Cove Post Office
at 51321 Avenida Bermudas, on April 9, 2014.
DATED: April 9, 2014
ANGELA GUEREQUE, Senior Secretary
City of La Quinta, California
PUBLIC NOTICES
The La Quinta Study Session Room is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the City Clerk's office at 760-777-
7123, twenty-four (24) hours in advance of the meeting and accommodations will
be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk's office at
760-777-7123. A one (1) week notice is required.
If background material is to be presented to the Community Services Commission
during a Community Services meeting, please be advised that five (5) copies of all
documents, exhibits, etc., must be supplied to the Senior Secretary for distribution.
It is requested that this take place prior to the beginning of the meeting.
Any writings or documents provided to a majority of the Community Services
Commission regarding any item(s) on this agenda will be made available for public
inspection at the City Clerk's counter at City Hall located at 78495 Calle Tampico,
La Quinta, California, 92253, during normal business hours.
COMMUNITY SERVICES AGENDA 2 APRIL 14, 2014
PRESENTATION 1
ooe
O
AGENDA CATEGORY:
COMMISSION MEETING DATE: April 14, 2014
BUSINESS SESSION:
ITEM TITLE: PRESENTATION BY THE FAMILY YMCA CONSENT CALENDAR:
OF THE DESERT
STUDY SESSION:
PUBLIC HEARING:
BACKGROUND AND OVERVIEW:
As part of the Annual Work Plan, representatives from local agencies have been
asked to present information regarding valley -wide services and services
specifically in La Quinta.
Ms. Karen Creasey, Aquatics Manager for the Family YMCA of the Desert (YMCA),
has been invited to attend the meeting to provide the Commission with information
and answer questions about the summer swim programs, participation numbers,
and program expenses/revenues. The YMCA is contracted with the City to operate
the Fritz Burns Pool during the summer.
The YMCA offers youth activities at local schools, Vista Dunes and Wolff Waters
housing developments and provides full day preschool programs at the facility
located on Park Avenue.
Report prepared and approved for submission by: Edie Hylton, Community Services
Director
3
APPROVAL OF MINUTES: 1
COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, MARCH 10, 2014
CALL TO ORDER
A regular meeting of the La Quinta Community Services Commission was called to
order at 5:30 p.m. by Commissioner Fitzpatrick.
PRESENT: Commissioners Alford, Blakeley, Engel, and Fitzpatrick
STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett,
Golf/Parks Manager; and Angela Guer que, Senior Secretary.
Commissioner Alford led the Pledge of Allegiance.
PUBLIC COMMENT - None.
CONFIRMATION OF AGENDA
Motion - It was moved by Commissioners Blakeley/Alford to confirm the agenda as
submitted. Motion passed unanimously,
APPROVAL OF MINUTES
Motion _ A motion was made by Commissioners Blakeley/Engel to approve the
February 110, 2014 Community Services Commission Minutes as submitted.
Motion passed unanimously..
1. SELECTION OF AN ARTIST FOR THE DESIGN AND INSTALLATION OF A
SCULPTURE AT THE EISENHOWER DRIVE AND CALLE SINALOA ROUNDABOUT
Presentation by Marie Barbera
Presentation by Felicia
Presentation by Larry Cush
Commissioner Blakeley asked if the pieces would be seen from behind the wall.
Director Hylton stated staff would work with the artists to make sure the pieces
are viewable from the street.
COMMUNITY SERVICES COMMISSION MINUTES MARCH 10, 2014
4
Commissioners completed the Request for Proposal Evaluations. Tallied numbers
as follows:
Marie Barbera = 221
Larry Cush = 207
Felicia = 196
Motion — A motion was made by Commissioners Alford/Blakeley to recommend
Artist, Marie Barbera for approval to the City Council. Motion passed unanimously.
REPORTS AND INFORMATION ITEMS
1. Community Services Department Report for January 2014
2. Report from Commissioners Regarding Meetings Attended
3. Calendar of Monthly Events
ADJOURNMENT
There being no further business, it was moved by Commissioners Blakely/Alford to
adjourn the meeting at 6:20 p.m. Motion passed unanimously.
City of La Quinta,
for Secretary
is
COMMUNITY SERVICES COMMISSION MINUTES
MARCH 10, 2014
5
'�1 F
AGENDA CATEGORY:
COMMISSION MEETING DATE: April 14, 2014
BUSINESS SESSION: 1
ITEM TITLE: COMMUNITY SERVICES COMMISSION CONSENT CALENDAR:
WORK PLAN FOR FISCAL YEAR 2014/2015
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
Approve the Community Services Commission Work Plan for Fiscal Year
2014/2015.
EXECUTIVE SUMMARY:
The Annual Work Plan serves as direction for the activities of the Community
Services Commission. The plan outlines the general services that the Commission
will embark on during the next fiscal year.
BACKGROUND AND OVERVIEW:
The Community Services Commission submits a Work Plan for City Council
consideration prior to the next fiscal year. Attachment 1 is a draft of the
Community Services Commission 2014/2015 Work Plan for review and approval.
The Commission may have additional goals that they wish to undertake; however,
if additional projects are suggested it may require a reduction in another area of the
department.
ALTERNATIVES:
Approve the Community Services Commission Work Plan for Fiscal Year
2014/2015 with modifications.
Report prepared and approved for submission by: Edie Hylton, Community Services
Director
Attachment: 1. Work Plan
COMMUNITY
S ERVI C ES
COMMISSION
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7
COMMUNITY SERVICES COMMISSION PHILOSOPHY
The general purpose of the Community Services Commission is to encourage the
development of a planned and orderly approach to the delivery of leisure and community
services in the City.
The objectives of the Commission are to:
♦ Serve in an advisory capacity to the City Council on identifying matters pertaining
to recreation, cultural arts, and community services;
♦ Communicate the availability of services to citizens through both private and public
resources to avoid duplication and conflict of effort;
♦ To evaluate the effectiveness of services provided.
ASSIGNMENT ITEMS:
PAGE
2014/2015 Specific Goals and Objectives 2
Marketing Plan 3
Planning and Development 4
Liaison to the Community 5
Community Events 6
Park Management Program 7
Advisory Body to City Council 8
Art in Public Places 9
Page 1 of 9
2014/2015 Specific Goals and Objectives
ASSIGNMENT ITEMS GOALS AND OBJECTIVES
Marketing Plan Review and update the Community Services Marketing
Plan for implementation by staff.
Planning and Development Review proposed park and recreation capital
improvements.
Liaison To Community Invite local service providers to attend Commission
meetings to describe services available to residents.
Community Events Host citywide events at various locations throughout the
year. Collaborate with other community groups and non-
profit organizations to maximize resources.
Park Management Plan Monitor the park management plan for preventive
maintenance and management of existing public park
facilities.
Advisory Body to City Council Review issues relating to Community Services and takes
action as directed from City Council; maintain
communication with City Council; and provide annual
work plan for City Council review.
Art in Public Places Identify
and
recommend
appropriate projects and
locations
for
the installation
of public art. Support the
preventative
maintenance
program based upon the
specific
needs of each art
piece. Utilize the Artist's
Registry
from
the La Quinta Arts Foundation in future
projects.
Page 2 of 9
�iI
Task:
Completion Date:
Participants:
Suggested Resources:
Marketing Plan
September 2014
Commissioners
Community Services staff.
Steps to Completion: The Commission will review the Community Services
Department marketing plan and identify effectiveness
based on participation levels, class cancellation rates,
surveys, and suggest improvements to the plan. This
plan is in coordination with the City's Marketing Plan.
Promote the Healthy Eating Active Living (HEAL)
campaign, and city wide special events and programs.
Promote the opening and services available offered in the
La Quinta Fitness and Wellness addition.
Staff Time: 60 hours during marketing plan development and
implementation.
Fiscal Commitment: $30,000 plus staff time
Staff Role: Provide information and implement the plan.
City Council Role: Provide direction to Commission to fulfill this assignment.
Reference: 2.95.040 (9): Make recommendations to the City Council
on how to disseminate, publicize, and promote recreation
programs and events to the citizens of La Quinta.
Page 3 of 9
i t1j,
Task: Planning and Development
Completion Date: On -going
Participants: Commissioners. Staff and User Groups, if needed.
Suggested Resources: La Quinta Comprehensive General Plan and Community
Services Master Plan.
Steps to Completion: The Commission will review proposed park and recreation
facility development or renovation. The Commission may
review plans for renovation and expansion of the Fritz
Burns Pool expansion project.
Staff Time: 30-40 hours per project depending on scope of project.
Fiscal Commitment: Dependent upon the park or recreation project
Staff Role: Provide support and liaison to the City Council.
City Council Role: Include the Commission in the design and development
process and conduct public hearings. Review and
consider Commission recommendations.
Reference: 2.95.040 (5): Serve as a public forum and conduct public
hearings. (11): Review individual park and facility plans
for recommendation to City Council.
Page 4 of 9
11
Task: Liaison to the Community
Completion Date: On -going
Participants: Commissioners
Suggested Resources:: Collaborate with government agencies and area non-
profits such as La Quinta Boys and Girls Club, Desert
Recreation District, YMCA of the Desert, La Quinta
Chamber of Commerce, and the La Quinta Arts
Foundation.
Steps to Completion: Invite service provider representatives to the Commission
meetings to inform the Commission of available services
to the community.
Invite recipients of Community Service Grants to attend
Commission meetings to communicate about City
supported programs and services.
Staff Time: Two hours quarterly.
Fiscal Commitment: None.
Staff Role: Provide support and liaison to the City Council.
City Council Role: Provide Commission with specific methods as to how to
best represent the City Council.
Reference: Chapter 2.95.040 (12): Aid in coordinating the park and
recreation services with other governmental agencies and
volunteer organizations. (13): Make recommendations to
the City Council on community issues. Chapter
2.75.040(6): Work cooperatively with City Boards,
Commissions and committees, and other public and
private organizations promoting art and cultural activities
within the City.
Page 5 of 9
12
Task: Community Events
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Community Resources and local Businesses and non-
profit agencies.
Steps to Completion: Host citywide events throughout the year. Special
Events for Fiscal Year 2014-2015 include: Nature Hikes,
HowlOWeen, Christmas Tree Lighting Ceremony, Humana
Well Being Events, Tails on Trails, Desert Youth Olympics
and the Y-Triathlon, Easter Egg Hunt, Community Picnic
and Birthday Party, Moonlight Movies, Resident
Acknowledgements, and the Opening of the new La
Quinta Fitness and Wellness Center addition.
Staff Time:
30 - 40 hours per event.
Fiscal Commitment: $40,000 for event development with financial support
from outside sponsorships and partners including Humana
and local businesses and non -profits.
Staff Role: Provide support and liaison to the City Council.
City Council Role: Provide Commission with direction/comments.
Reference: Chapter 2.95.040 (15): Recommend to the City Council
and upon authorization conduct such programs as, in the
opinion of the commission, will increase goodwill and
participation among the residents of the community.
Page 6 of 9 13
Task: Park Management Program
Completion Date: Summer 2014
Participants: Commissioners
Suggested Resources: Various public agencies in the community.
Steps to Completion: The Commission will provide staff input to existing park
conditions and make comments regarding ongoing park
management, maintenance, repair and replacement.
Support and promote the Adopt -A -Park program and
evaluate the annual sports field maintenance plan at the
three sports facilities.
Staff Time:
Fiscal Commitment:
15 - 20 hours per week.
None.
Staff Role: Utilize the Coachella Valley Water District water use
assessment. Communicate with the local sports
associations and residents regarding issues in City owned
and maintained parks.
City Council Role: Provide approval for Commission to fulfill this
assignment.
Reference: Chapter 2.95.040 (10): Review parks maintenance
standards and quality.
Page 7 of 9
14
Task:
Completion Date:
Participants:
Suggested Resources:
Advisory Body to City Council
On -going
Commissioners
To Be Determined..
Steps to Completion: The Commission will review issues relating to Parks and
Recreation and take action as directed from City Council,
maintain communications with City Council, and provide
annual work plan for City Council review.
Staff Time: 4 - 6 hours per month.
Fiscal Commitment: None.
Staff Role: Provide support and liaison to the City Council.
City Council Role: Provide Commission with specific direction as to how to
better assist the City Council. Provide opportunities to
meet with City Council through joint meetings.
Reference: Chapter 2.95.020 (A): To serve in an advisory capacity
to the City Council to identify community needs for
recreation, healthy activities and social services; Chapter
2.95.040 (4): Receive and act on all assignments made
by the City Council, and submit reports and
recommendations to the city council on these
assignments; (5): Serve as a public forum and conduct
public hearings for recreation service concerns; Chapter
2.95.060 (C): The City Council shall periodically review
the progress of the Commission.
Page 8 of 9
15
Task: Art in Public Places
Completion Date: On -going
Participants: Commissioners and staff
Suggested Resources: Commissioners, City Council, Developers and La Quinta
Arts Foundation and Residents.
Steps to Completion: As outlined in the Art in Public Places Strategic Plan
Identify potential locations where public art should be
recommended. Review the proposed artwork in
relationship to the site and appropriateness of scale with
consideration to diversity of artists, art work, and
proposed budget. Continue the art preventive
maintenance program based upon the condition of each
art piece. Support and promote cultural offerings held in
the City.
Staff Time:. 20 - 30 hours per project.
Fiscal Commitment: Funds appropriated from the Art in Public Places Account.
Staff Role: Consider site, art piece, and appropriation of funds.
City Council Role: Art placement subject to final City Council approval.
Reference: Chapter 2.75.040 (12): The Commission will submit to
the City Council a recommendation for ratification of
public art to be financed by the Art in Public Places
program. (15): The Commission will make
recommendations to the City Council for the
commissioning of artworks, the purchase or lease of art
sites, agreements for the purchase and display of
artwork, or the repair, maintenance or servicing of
artwork.
Page 9 of 9
16
REPORTS AND INFORMATION: 1
Titit 4 4 Q"
TO: Community Services Commission
FROM: Edie Hylton, Community Services Director
DATE: April 14, 2014
SUBJECT: Community Services Department Report for February 2014
Upcoming events of the Community Services Department for April 2014:
Daily Activities Computer Lab
Social Bridge
Mah Jongg
Quilters
Movie Time
Fitness Morning Workout
Mat Pilates
Arthritis Tai Chi
Tai Chi Chuan
Tai Chi Intermediate
Yoga for Health
Chair Yoga
Flex Yoga
Hatha Yoga
Zumba
Leisure Social Dance Fusion
Let's Make Jewelry
Documentary Discussion
Sports Karate/Taekwondo
Events Volunteer Recognition Luncheon
*Annual Egg Hunt, La Quinta Park
*Annual Community Picnic and Birthday Bash, Civic Center Campus
*Guided Walk, Why Do We Live Here, Bear Creek Nature Trail
*Guided Hike, Bear Creek Wash, Bear Creek Nature Trail
*Guided Hike with Philip F., Garner Valley
*Denotes classes/events held at other locations
17
Community Services Department
Attendance Report for February 2014
Summary Sheet
Sessions Per Month
Program 2014 2013 Variance 2014 2013
Leisure Classes
145
114
31
63
49
Special Events
0
65
-65
0
2
S orts
593
742
-149
26
26
Senior Center
972
1 188
-216
141
179
Total
1,710
2,109
-399
230
256
Senior Services
Senior Center
364
439
-75
25
33
Total
364
439
-75
25
33
Sports User Groups
La Quinta Park
250
400
-150
17
16
La Quinta Youth & Sports
100
100
0
20
8
Desert Boot Camp
50
50
0
8
9
Harlequins Rugby
80
40
40
10
8
Sports Complex
La Quinta Youth & Sports
750
700
50
22
17
Colonel Mitchell Paige
C.V. Soccer Club
20
20
0
2
3
Y Football (League Practices)
40
50
-10
16
16
Facility/Park Rentals
Senior Center
(Private Party)
200
100
100
1
1
(Sunday Church)
300
300
0
4
4
Museum
Meeting Room
120
01
120
2
0I,
Library
Classroom
420
240
180
7
4
Civic Center Campus
(Private Party)
100
0
100
1
0
Park Rentals
La Quinta Park
100
100
0
2
2
I Fritz Burns Park
150
100
50
3
2
Total
2,680
2,200
480
115
90
Total Programs
4,754
4,748
6
370
379
Volunteer Hours
Senior Center 1 3191 2841 35
Total Volunteer Hours 1 3191 2841 35
18
Community Services Department
Program Report for February 2014
2014 2013 2014 2013
Leisure Classes
Participants
Participants
Variance
Meetings
Meetings
Zumba
17
16
1
8
8
Charleston Dance
Conversational Spanish
5
8
0
0
5
8
4
4
0
0
Italian for Everyone
Mastering_MS Excel
71
7I
0
0
7
7
4
3
0
0
Karate/Taekwondo 4- 8 (Beg.)
221,
15
7
8
8
Karate/Taekwondo 4 - 8 (Inter.)
22
41
-191
8'
8
Karate/Taekwondo 9 & up
36
15
211
8
8
Dance, Play & Pretend
13
9
4
8
8
Beginning Ballet
5
01
5
4I
0
Videology
31
0I
3
411
0
Totals
1451
961
49
63I
40
2014 2013 2014 2013
Participants Participants Variance Meetings Meetings
Special Events
NONE
Totals 0 0 0 0 0
2014 2013 2014 2013
Participants
Participants
Variance
Meetings
Meetings
Sports
Open Gym Basketball
265
191
74
8
8
Open Gym Volleyball
81
93
-12
4
4
Nature Walk on Bear Creek Trail
11
33
-22
1
2
Guided Hikes at Cove Oasis
Guided Hike Garner Valley - Phillip Ferranti
Tails on Trails Hike
28
15
8
18
45
0
10
-30
8
3
1
1
1
2
0
Y Rookies Football
25
121
131
41
4
Youth Flag Football (League Games)
160
200
-40
41
4
Totals
593
5921
11
261
25
Community Services Totals 17381 6881 501 891 65
19
Community Services Department
Monthly Revenue Report for February 2014
Monthly Revenue - Facility Rentals 2014 2013 Variance
Librar
$
w
$
$
-
Museum
$
200.00
$
-
$
200.00
Senior Center
$
1,331.00
$
1,262.50
$
68.50
Parks
$
800.00
$
325.00
$
475.00
Isports Fields
$
540.00
1 $
1,368.00
$
(828,00)
Monthl FacilityRevenue
$
2,871.00
$
2,955.50
$
(84.50)
Monthiv Revenue
Senior Center
Community Services
$
$
4,982.00
4,772.00
$
$
4,620.00
3,288.00
$
$
362.00
1,484.00
Total Revenue
$
9,754.001
$
7,908.00
$
1,846.00
Revenue Year to Date
Facility Revenue
Senior Center
$ 25,222.50
$ 28,510.50
$ 22,162.50
$ 30,031.50
$ 3,060.00
$ (1,521.00)
Community Services
$ 49,592.00
$ 42,959.00
$ 6,633.00
Total Revenue to Date
$ 103,325.00
$ 95,153.00
1 $ 8,172.00
20
Senior Center Program Report for February 2014
Participation
2014
Participation
2013
Variance
Meetings
2014
Meetings
2013
Senior Activities
Computer Lab
171
11
6
7
7
Golden Tones
Luncheon: Valentine (Congr ate Free)
42
761
38
0
4
76
4
1
4
0
Monthly Birthday Party
35
40
-5
1
1
Movie Time
841
38
46
4
4
Puttin2 Action & Wii Bowlin
18
33
-15
8
7
Quitters
Tai Chi Arthritis
141
8
45
01
-31
8
4
7
4
0
Tai Chi Chuan
21
15
6
7
8
Tai Chi Intermediate
43
0
43
4
0
Tennis
170
128
42
8
8
Ukulele Players
42
66
24
3
7
Woodcarvers
Senior Activities Total
26
596
37
451
11
145
4
62
4
54
Senior Leisure Classes/ Programs
Acrylic Painting
6
11
-5
4
4
Acoustic Guitar Jam
9
0
9
2
0
Beginnin2 Bridge III
12
0
12
11
0
Bridge: Social & Party
621
372
-310
61
14
Chair Yo a
10
8
2
4
4
Digital Camera 2
Documentary Discussion
DogTraining
5
171
3
6
0
0
-1
17
3
3
1
4
3
0
0
Exercise (Morning Workout)
66
611
5
11
1 1
Flex Yoga
28
0
28''
3
0
Hooked on Loos
5
6
•1
1
Intermediate Bridge II
14
0
14
3
0
Intermediate Internet & Email
4
0
101
4
0
Let's Make Jewelry
3
11
-81
1
4
Luncheon: Valentine (Congregate
Paid)
Mah Jonqq
Mat Pilates
Sketch & Draw
Social Dance Fusion
21
23
25
12
5
100
37
211
91
8
-79
-14
4
3
-3
1
4
11
2
41
1
4
11
i 2
4
Watercolor
Yoga for Health
12
17
0
14
12
3
2
4
0
4
Zumba Gold
17
39
-22
4
11
Senior Leisure Classes Total*
Total Senior Activities/Prog rams
376
972
703
1154
-321
-176
79
141
78
132
Senior Social Services
AARP Safe Driver
AARP Tax Assistance
FIND
Blood Pressure Screening
CAP Warm Center
21
91
125
12
3
17
104
217
01
0
4
-13
-92
8
3
1
4
4
1
2
1
7
8
0
0
HICAP Training
7
0
7
1
0
HICAP/Le al/Financial
Lobby Resource Information
LIHEAP Office Processing
Volunteers
TOTAL SENIOR SERVICES
11
52
3
39
364
9
30
0
40
417
2
22
3
-1
-57
4
5
3
n/a
25
3
3
0
n/a
22
SENIOR CENTER TOTAL
13361
1571
-233
1661
154
21
Community Services Updates
February 2014
The La Quinta Arts Festival will be utilizing the La Quinta Senior Center and Civic Center
Campus beginning Monday, March 3 through Monday, March 10. All services at the Senior
Center and Campus, including the outside Library restrooms, will be closed to public use.
22
The Gems symbolize the Wellness System Fees.
Ruby Level = $50.00 (Self -Directed Program; One Year -Key Use)
Sapphire Level = $175.00 (All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom
Diamond Level = $295.00 (All Ruby and Sapphire Level Benefits; Three Additional
• Members Sold is the number of memberships sold that day.
• Walk-ins are people without membership cards that are paying a daily $5 fee.
• Daily counts are the number of Members coming into the center that have had their
membership cards scanned by us.
• The totals at the end of each row is the total of all of the above transactions for the day,
23
REPORTS AND INFORMATION: 2
TO: Community Services Commission
FROM: Edie Hylton, Community Services Director
DATE: April 14, 2014
SUBJECT: Community Services Department Report for March 2014
Upcoming events of the Community Services Department for May 2014:
Daily Activities Social Bridge
Mah Jongg
Quilters
Fitness Morning Workout
Mat Pilates
Arthritis Tai Chi
Tai Chi Chuan
Tai Chi Intermediate
Yoga for Health
Chair Yoga
Flex Yoga
Leisure Social Dance Fusion
Let's Make Jewelry
Sports Karate/Taekwondo
*Rojas Martial Arts
Events Spring Luncheon
*Disc Golf Tournament, La Quinta Park
*Free Moonlight Movies, La Quinta Park & Monticello Park
*Denotes classes/events held at other locations
24
Community Services Department
Attendance Report for March 2014
Summary Sheet
Sessions Per Month
Proaram 2014 2013 Variance 2014 2013
Leisure Classes
97
89
8
57
46
Special Events
0
600
-600
0
1
Sports
877
551
326
23
24
Senior Center
759
996
-237
98
94
Total
1,733
2,236
-503
178
165
Senior Services
Senior Center
Total
Sports User Groups
2331,
233
378
1 378
-145
-145
18
18
31
31
La Quinta Park
AYSO
La Quinta Youth & Sports
2501
1001
300
100
-50
0
20
20
26
15
Friday Night Lights
Desert Boot Camp
50
50
0
50
50
0
8
10
0
10
Harlequins Rugby
80
0
80
8
0
Sports Complex
La Quinta Youth & Sports
750
700
50
22
21
Colonel Mitchell Paige
Friday Night Lights
400
0
400
9
0
Y Football (League Practices)
Facility/Park Rentals
40
50
-10
8
4
Senior Center
(Private Party)
300
100
200
2
1
(Sunday Church)
Museum
Meeting Room
375
120
300
200
75
-80
5
2
4
4
Library
Classroom
600
750
-150
10
15
Civic Center Campus
(Private Party)
La Quinta Arts Festival
150
30000
0
30000
150
0
3
4
0
4
Park Rentals
La Quinta Park
Fritz Burns Park
Fritz Burns Park - Tennis Courts
Total
400
50
301,
33,745
150
50
30,
32,780
250
0
0
965
7
1
4
143
2
1
4
111
Total Programs
35,711
35,394
317
339
j 307
Volunteer Hours
Senior Center 3191 3081 11
(Total Volunteer Hours 3191 3081 11
* Egg Hunt is in April 2014 this year,
25
Community Services Department
Program Report for March 2014
2014 2013 2014 2013
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
!Zumba
Karate/Taekwondo 4- 8 (Beg.)
8
18
13
15
-51
3
6
9
6
8
Karate/Taekwondo 4- 8 (Inter.)
11
31
-20
9
8
Karate/Taekwondo 9 & up
26
16
10
9
8
Rojas Martial Arts 4- up
19
0
19
9
0
Rojas Martial Arts 14 - up
Dance, Play & Pretend
5
4
0
41
5
01
9
31
0
4
Beginning Ballet
6
3
3
3
4
Totals
97
821
151
57
38
2014 2013 2014 2013
Participants
Participants Variance
Meetings
Meetings
Special Events
NONE
Totals
0
0 0
0
0
2014 2013 2014 2013
Participants
Participants
I Variance
Meetings
Meetings
Sports
Open Gym Basketball
291
1581
133
8
7
Open Gym Volleyball
66
78
-12
4
4
Desert Youth Olympics
225
150
751
1
1
Nature Walk on Bear Creek Trail
34
31
3
j 2
2
Guided Hikes at Cove Oasis
14
12
2
1
1
Guided Hike with Phillip Ferranti
22
23
-1
1
2
Y Rookies Football
25
12
13
2
2
Youth Flag Football (League Games)
160
200
-40
2
2
Y Rookies T-Ball
40
25
15
2
3
Totals
877
689
1881
23
24
Community Services Totals 1 9741 7711 2031 801 62
26
Community Services Department
Monthly Revenue Report for March 2014
Mcnthly Revenue - IFac'ility Rentals 2014 2013 Variance
Library
$
$
_
$
Museum
$
125.00
$
500.00
$
(375.00)
Senior Center
$
2,425.00
$
1,125.00
$
1,300.00
Parks
$
1,405.00
$
115.00
$
1,290.00
ISports Fields
$
875.00
1 $
1,292.00
$
(417.00)
Monthl FacilityRevenue
$
4,830.00
$
3,032.00
$
1,798.00
Mnnthiv Revenue
Senior Center
Community Services
$
$
3,722.00
6,213.00
$
$
3,737.00
3,188.00
$
$
(15.00)
3,025.00
Total Revenue
$
9,935.001
$
6,925.00
$
3,010.00
Revenue Year to Date
Facility Revenue
$ 30,052.50 $ 25,194.50
$ 4,858.00
Senior Center
$ 32,232.50 $ 33,768.50
$ (1,536.00),
Community Services
$ 55,805.00 $ 46,147.00
$ 9,658.00
Total Revenue to Date
$ 118,090.00 $ 105,110.00
$ 12,980.00
27
Senior Center Program Report for March 2014
Participation
Participation
Variance
Meetings
Meetings
2014
2013
2014
2013
Senior Activities (Free)
Computer Lab
14
7
7
3
5
Golden Tones
14
14
01
3
4
Luncheon: March (Congregate Free)
65
0
65
1
0
Monthly Birthday Party
40
48
-81
1
1
Movie Time
69
24
45
3
3
Putting Action & Wii Bowling
28
27
11
6
6
Quilters
31
40
-91
3
3
Tai Chi Chuan
74
74
01
5
6
Tai Chi Intermediate
271
0
27
3
0
Tennis
54
16
38
8
3
Ukulele Players
38
44
-6
3
4
Woodcarvers
23
42
-19
3
4
Senior Activities Total
477
336
141
42
39
Senior Leisure Classes/ Programs
Acrylic Painting
3
0
3
3
0
Acoustic Guitar Jam
2
0
2
1
0
[Beginning Bridge III
12
0
12
3
0
IBrid e: Social & Party
70
70
0
6
14
Chair Yoga
9
11
-2
3
3
Documentary Discussion
11
14
-3
1
1
Exercise (Morning Workout)
47
77
-30
9
9
Flex Yoga
8
0
8
3
0
Intermediate Bridge II
14
9
5
2
1
Let's Make Jewelry
12
7
5
3
3
Luncheon: March (Congregate Paid)
11
84
-73
0
1
Mah Jongq
33
23
101
3
4
Mat Pilates
21
16
51
9
9
Sketch & Draw
5
0
5
2
0
Social Dance Fusion
4
0
4
3
0
Watercolor
7
0
7
2
0
Yoga for Health
13
6
7
3
3
Senior Leisure Classes Total*
282
317
-35
561
48
Total Senior Activities/Programs
759
653
106
98
87
Senior Social Services (Free)
AARP Safe Driver
29
0
29
1
0
AARP Tax Assistance
73
83
-10
4
8
FIND
74
189
-115
3
7
HICAP Spanish
2
0
2
1
0
HICAP/Legal
10
9
1
3
3
Lobby Resource Information
8
10
-21
2
3
LIHEAP Office Processing
4
0
4
4
0
Volunteers
33
40
i -7
n/a
n/a
TOTAL SENIOR SERVICES
233
331
-98
18
21
SENIOR CENTER TOTAL
992
984
8L
116
108
Community Services Updates
March 2014
There has been an increase in graffiti and vandalism of the public restrooms located at La Quinta
Park, Fritz Burns Park, and the Library. An incident occurred on March 12, when vandals set a
fire in the outside Library restroom. The Library was evacuated until the Fire Department
extinguished the fire. Witnesses are cooperating with the Police Departments investigation. The
outside Library restrooms, that serve the Civic Center Campus, will remain closed until the
repairs are completed.
The Gems symbolize the Wellness System Fees
Ruby Level = $50.00 (Self -Directed Program; One Year -Key Use)
Sapphire Level = $175.00 (All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom
Diamond Level = $295.00 (All Ruby and Sapphire Level Benefits; Three Additional
• Members Sold is the # of memberships sold that day.
• Walk-ins are people without membership cards that are paying a daily $5 fee.
• Daily counts are the # of Members coming into the center that have had their
membership cards scanned by us.
• The totals at the end of each row is the total of all of the above transactions for the
day
30
REPORTS AND INFORMATION: 3
COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS
FISCAL YEAR 2013/2014 ATTENDANCE
John Alford ISharrell Blakeley'Heather Engel Kathleen Fitzpatrick Vacant
Date of Appointment
7/16/2013 6/1/2010 6/1/2010 6/17/2008
Term Expires
6/30/2016 6/30/2016 6/30/2014 6/30/2014
July 8, 2013 Meetinu
CANCELLED
Hotel Transylvania Moonlight Movie
Stars & Stripes Luncheon
Finding Noma, Moonlight Movie..._
Au ust13, 2012 Mastiq CANCELLED
Back to School Luncheon
Laughlin Excursion
Ran o Moonlight Movie
Dolphin Tale Moonlight Movie
September 9, 2013 Meeting Present Present Present Present Absent
International Cuisine Luncheon
October 14, 2013 Meeting
Tram Challenge Practice Walk
Present
X
Present.
Present
Present
X
Present'
Garner Valley Guided Hike
Adult Nature Walk
Health Fair
Do-O-Ween
X
November 4,,2013 Meeting
Present
i Present
Present
Present
Absent
Disc Golf Tournament
Mecca Hills Guided Hike
Veterans Day Event
X
X
X
X
Adult Nature Walk
December 9,'2013 Meeting
Present
Present
Present
Present
Present
Christmas Tree Li htin Ceremon
X
X
X
X
Holiday Luncheon
La Quinta Cove Guided Hike
Adult Nature Walk
Disc Golf @ Col Mitchell Paige
January 13, 2014 Meeting CANCELLED
Chinese New Year Luncheon
Humana Challenge Events X X X
Adult Nature Walk
'Disc Golf Tournament
Februa 10, 2014 Meetin
- Absent
Present
I
Present
Absent
Nature Walk
Valentine Luncheon
aPresent
Tails on Trails
Joint Council/Commission
X
X
X
March 10, 2014 Meeting
Present
Present
Present
Present i
Vacant
Nature Walk
'Mardi Gras Luncheon
Desert Youth Olympics
White Water Canyon Hike
'Talent Showcase
Cove to Lake Hike
April 14, 2014 Meeting
Vacant
Hike w/ Bill Baker
Moonlight Movie @ LQ Park
Guided Hike
Garner Valley Hike
Disc Golf @ 1 st Tee
Nature Walk
Youth Egg Hunt
Moonlight Movie @ Adams Park
City Picnic & BDAY Bash
31
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