2014 04 15 SAAgendas and staff reports are now
available on the City's web page:
www.la-guinta.o
SUCCESSOR AGENCY
To The La Quinta Redevelopment Agency
AGENDA
CITY HALL COUNCIL CHAMBERS
78-495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, APRIL 15, 2014 AT 4:00 P.M.
CALL TO ORDER
ROLL CALL:
Agency Members: Evans, Franklin, Henderson, Osborne, Chairperson Adolph
CLOSED SESSION - NONE
PUBLIC COMMENT
At this time, members of the public may address the Successor Agency on any matter not
listed on the agenda. Please complete a "request to speak" form and limit your comments
to three minutes. The Successor Agency values your comments; however in accordance
with State law, no action shall be taken on any item not appearing on the agenda unless it
is an emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
PRESENTATIONS — NONE
WRITTEN COMMUNICATIONS — NONE
APPROVAL OF MINUTES
MINUTES OF MARCH 18, 2014
PAGE
4
SUCCESSOR AGENCY TO RDA AGENDA
APRIL 15, 2014
PAGE
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
1 RECEIVE AND FILE TREASURER'S REPORT DATED JANUARY 6
31, 2014
2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS 8
DATED JANUARY 31, 2014
DEPARTMENT REPORTS - NONE
BUSINESS SESSION
1 ADOPT RESOLUTION APPROVING BYLAWS AND RULES OF 16
PROCEDURE [RESOLUTION SA 2014-0051
STUDY SESSION - NONE
ADJOURNMENT
For information regarding the date of the next meeting of the City as Successor
Agency to the La Quinta Redevelopment Agency, please contact the City Clerk's
Office at 760-777-7000.
DECLARATION OF POSTING
1, Susan Maysels, Agency Secretary of the City as Successor Agency to the La
Quinta Redevelopment Agency, do hereby declare that the foregoing agenda was
posted near the entrance to the Council Chambers at 78-495 Calle Tampico and on
the bulletin boards at the La Quinta Cove Post Office at 51-321 Avenida Bermudas
and at the Stater Brothers Supermarket at 78-630 Highway 111 , on April 11 ,
2014.
DATED: April 11, 2014
SUSAN MAYSELS, Agency Secretary
Successor Agency to the
La Quinta Redevelopment Agency
SUCCESSOR AGENCY TO RDA AGENDA 2
APRIL 15, 2014
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special
equipment is needed for the hearing impaired, please call the City Clerk's Office at
777-7103, twenty-four (24) hours in advance of the meeting and accommodations
will be made.
If special electronic equipment is needed to make presentations to the Successor
Agency, arrangement should be made in advance by contacting the City Clerk's
Office at 777-7103. A one (1) week notice is required.
If background material is to be presented to the Successor Agency during a
meeting, please be advised that eight (8) copies of all documents, exhibits, etc.,
must be supplied to the City Clerk for distribution. It is requested that this take
place prior to the beginning of the meeting.
Any writings or documents provided to a majority of the Successor Agency
regarding any item on this agenda will be made available for public inspection at the
City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
SUCCESSOR AGENCY TO RDA AGENDA 3
APRIL 15, 2014
SUCCESSOR AGENCY TO THE
LA QUINTA REDEVELOPMENT AGENCY
MINUTES
TUESDAY, MARCH 18, 2014
A regular meeting of the La Quinta City Council in their capacity as Successor
Agency to the La Quinta Redevelopment Agency ("SA") was called to order at
7:09 p.m. by Chairperson Adolph.
PRESENT: Agency Members Evans, Franklin, Henderson, Osborne, Chair Adolph
ABSENT: None
CLOSED SESSION - None
PUBLIC COMMENT - None
CONFIRMATION OF AGENDA - Confirmed
PRESENTATIONS - None
WRITTEN COMMUNICATIONS - None
APPROVAL OF MINUTES
MOTION - A motion was made and seconded by Agency Members Evans/Franklin
to approve the minutes of March 4, 2014 as submitted. Motion passed
unanimously.
CONSENT CALENDAR
1 . APPROVE DEMAND REGISTER DATED MARCH 18, 2014
2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED
DECEMBER 31, 2013
3. RECEIVE AND FILE TREASURER'S REPORT DATED DECEMBER 31, 2013
4. ADOPT RESOLUTION FOR EXTENSION OF THE JOINT EXERCISE OF
POWERS AGREEMENT THAT ESTABLISHED THE FINANCING AUTHORITY
[RESOLUTION SA 2014-0031
CITY AS SUCCESSOR AGENCY TO RDA 1
MARCH 4, 2014
4
MOTION - A motion was made and seconded by Agency Members Franklin/
Henderson to approve the Consent Calendar as recommended with Item No. 4
adopting Resolution No. SA 2014-003. Motion passed unanimously.
DEPARTMENT REPORTS
1 . OVERSIGHT BOARD REPORT
Executive Director Spevacek provided an update on Oversight Board activities.
BUSINESS SESSION
ADOPT RESOLUTION APPROVING ISSUANCE AND SALE OF SUBORDINATE
TAX ALLOCATION REFUNDING BONDS [RESOLUTION SA 2014-0041
MOTION - A motion was made and seconded by Agency Members Osborne/Evans
adopting Resolution No. SA 2014-004 entitled:
RESOLUTION OF THE SUCCESSOR AGENCY TO THE LA QUINTA
REDEVELOPMENT AGENCY AUTHORIZING THE ISSUANCE AND
SALE OF TAX ALLOCATION REFUNDING BONDS, APPROVING THE
FORM OF AN INDENTURE OF TRUST, OFFICIAL STATEMENT, BOND
PURCHASE CONTRACT, CONTINUING DISCLOSURE AGREEMENT,
FORM OF ESCROW AGREEMENT, AND RELATED DOCUMENTS AND
AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION
THEREWITH
Motion passed unanimously.
STUDY SESSION - None
ADJOURNMENT
There being no further business, it was moved and seconded by Agency Members
Franklin/Evans to adjourn at 7:11 p.m. Motion passed unanimously.
Respectfully submitted,
SUSAN MAYSELS, Agency Secretary
Successor Agency to the dissolved
La Quinta Redevelopment Agency
CITY AS SUCCESSOR AGENCY TO RDA 2
MARCH 4, 2014
5
OF
CITY / W/ HA / FA MEETING DATE: April 15, 2014 AGENDA CATEGORY:
ITEM TITLE: RECEIVE AND FILE TREASURER'S REPORT BUSINESS SESSION:
DATED JANUARY 31, 2014 CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Receive and file.
FISCAL IMPACT:
None.
BACKGROUND/ANALYSIS:
Per City Investment Policy, the Treasurer's Report is presented on a monthly basis
and reflects monthly cash balances, investment activities, and the portfolio
performance. The City pools all cash and investments. Therefore, a separate
report for each reporting entity is not issued. The combined report for all entities is
presented in the City Council's consent item staff report.
ALTERNATIVES:
None.
Report prepared by: Patrick Griffin, Interim Finance Director
Report approved for submission by: Frank J. Spevacek, City Manager
6
OF
CITY /FSA] / HA / FA MEETING DATE: April 15, 2014 AGENDA CATEGORY:
ITEM TITLE: RECEIVE AND FILE REVENUE AND BUSINESS SESSION:
EXPENDITURE REPORTS DATED JANUARY 31, 2014 CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Receive and file.
EXECUTIVE SUMMARY:
Revenue and expenditure reports are submitted monthly to the Successor
Agency to the La Quinta Redevelopment Agency for review.
The reports summarize year-to-date revenues and expenditures of the
Successor Agency.
FISCAL IMPACT:
None.
BACKGROUNDANALYSIS:
Revenue and expenditure reports are submitted to the Successor Agency Board
monthly to review, receive, and file. The January 31, 2014 Statements of
Revenues and Expenditures for the Successor Agency to the La Quinta
Redevelopment Agency are attached (Attachments 1 and 2).
As of January 31, 2014, actual revenues collected were $4.3 million and actual
expenditures, $7.5 million. Budgeted revenues are based on estimates listed on
the Recognized Obligation Payment Schedule, with collections being received in
January and June of each year. The payment from the County of Riverside for
January was $4.0 million.
Expenditures represent the bond interest payments made in September, which
8
totaled $6.6 million. Since the expenditures exceed revenues for this period, the
expenditures are funded through Successor Agency fund balances, which are
derived from revenue received from the prior period.
ALTERNATIVES:
None.
Report prepared by: Patrick Griffin, Interim Finance Director
Report approved for submission by: Frank J. Spevacek, City Manager
Attachments: 1 . Revenue Reports for January 31, 2014
2. Expenditure Reports for January 31, 2014
ATTACHMENT 1
SUCCESSOR AGENCY TO THE
LA QUINTA REDEVELOPMENT AGENCY
REVENUE SUMMARY
PROJECT AREA NO. 1:
LOW/MODERATE TAX FUND:
County of Riverside
Allocated Interest
Non Allocated Interest
Miscellaneous revenue
Non Allocated Interest
Transfer In
TOTAL LOW/MOD TAX
DEBT SERVICE FUND:
County of Riverside
Allocated Interest
Non Allocated Interest
Transfers In
TOTAL DEBT SERVICE
CAPITAL IMPROVEMENT FUND
Pooled Cash Allocated Interest
Non Allocated Interest
Developer Agreement Funding
Sale of Land Proceeds
Rental Income
Litigation Proceeds
Transfers In
TOTAL CAPITAL IMPROVEMENT
07/01/2013 - 01/31/2014
ADJUSTED REMAINING %
BUDGET RECEIVED BUDGET RECEIVED
0.00
0.00
0.00
0.000%
0.00
(1.14)
1.14
0.000%
0.00
2,021.73
(2,021.73)
0.000%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
0.00
2,020.59
(2,020.59)
0.000%
0.00
0.00
0.00
0.000%
0.00
(0.04)
0.04
0.000%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
0.00
(0.04)
0.04
0.000%
0.00
0.00
0.00
0.000%
0.00
2,177.49
(2,177.49)
0.000%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
0.00
2,177.49
(2,177.49)
0.000%
2011 TAXABLE HOUSING BOND FUND: (249)
Pooled Cash Allocated Interest
0.00
0.00
0.00
0.000%
Non Allocated Interest
0.00
6,535.70
(6,535.70)
0.000%
Developer Agreement Funding
0.00
0.00
0.00
0.000%
Sale of Land Proceeds
0.00
0.00
0.00
0.000%
Rental Income
0.00
0.00
0.00
0.000%
Litigation Proceeds
0.00
0.00
0.00
0.000%
Transfers In
0.00
0.00
0.00
0.000%
TOTAL 2011 TAXABLE HOUSING BOND
0.00
6,535.70
(6,535.70)
0.000%
TOTAL SUCCESSOR AGENCY - PA 1
0.00
10,733.74
(10,733.74)
0.000%
10
SUCCESSOR AGENCY TO THE
07/01/2013 - 01/31/2014
LA QUINTA REDEVELOPMENT AGENCY
ADJUSTED
REMAINING
%
REVENUE SUMMARY
BUDGET
RECEIVED
BUDGET
RECEIVED
PROJECT AREA NO. 2:
LOW/MODERATE TAX FUND:
County of Riverside
0.00
0.00
0.00
0.000%
Allocated Interest
0.00
(2.33)
2.33
0.000%
Non Allocated Interest
0.00
0.00
0.00
0.000%
Transfer In
0.00
0.00
0.00
0.000%
TOTAL LOW/MOD TAX
0.00
(2.33)
2.33
0.000%
2004 LOWIMODERATE BOND FUND:
Allocated Interest
0.00
0.00
0.00
0.000%
Home Sale Proceeds
0.00
0.00
0.00
0.000%
Non Allocated Interest
0.00
566.48
(566.48)
0.000%
Transfer In
0.00
0.00
0.00
0.000%
TOTAL LOW/MOD BOND
0.00
566.48
(566.48)
0.000%
DEBT SERVICE FUND:
County of Riverside
0.00
0.00
0.00
0.000%
Allocated Interest
0.00
0.00
0.00
0.000%
Non Allocated Interest
0.00
464.10
(464.10)
0.000%
Interest Advance Proceeds
0.00
0.00
0.00
0.000%
Transfer In
0.00
0.00
0.00
0.000%
TOTAL DEBT SERVICE
0.00
464.10
(464.10)
0.000%
2011 TAXABLE NON -HOUSING BOND FUND: (417)
Pooled Cash Allocated Interest
0.00
0.00
0.00
0.000%
Non Allocated Interest
0.00
646.11
(646.11)
0.000%
Developer Agreement Funding
0.00
0.00
0.00
0.000%
Sale of Land Proceeds
0.00
0.00
0.00
0.000%
Rental Income
0.00
0.00
0.00
0.000%
Litigation Proceeds
0.00
0.00
0.00
0.000%
Transfers In
0.00
0.00
0.00
0.000%
TOTAL 2011 TAXABLE NON -HOUSING BOND
0.00
646.11
(646.11)
0.000%
TOTAL SUCCESSOR AGENCY - PA 2
0.00
1,674.36
(1,674.36)
0.000%
TOTAL SUCCESSOR AGENCY
19,902,600.00
4,277,730.79
15,624,869.21
21.493%
11
07/01/2013 - 01/31/2014
SUCCESSOR AGENCY ADJUSTED REMAINING %
REVENUE SUMMARY BUDGET RECEIVED BUDGET RECEIVED
PROJECT AREA NO. I Admin (237)
County of Riverside
579,200.00
290,520.00
288,680.00
50.160%
Pooled Cash Allocated Interest
2,000.00
0.00
2,000.00
0.000%
Non Allocated Interest
0.00
0.00
0.00
0.000%
Transfers In
0.00
0.00
0.00
0.000%
TOTAL PA 1
581,200.00
290,520.00
290,680.00
49.990%
TOTAL SUCCESSOR AGENCY - ADMIN 581,200.00 290,520.00 290,680.00 49.990%
PROJECT AREA NO. I Project (231)
County of Riverside
19,308,200.00
3,955,487.00
15,352,713.00
20.490%
Pooled Cash Allocated Interest
13,200.00
(659.22)
13,859.22
-4.990%
Non Allocated Interest
0.00
19,974.91
(19,974.91)
0.000%
Transfers In
0.00
0.00
0.00
0.000%
TOTAL PA 1
19,321,400.00
3,974,802.69
15,346,597.31
20.570%
TOTAL SUCCESSOR AGENCY - PROGRAM 19,321,400.00 3,974,802.69 15,346,597.31 20.570%
TOTAL SUCCESSOR AGENCY 19,902,600.00 4,265,322.69 15,637,277.31 21.430%
12
ATTACHMENT 2
SUCCESSOR AGENCY TO THE MID -YEAR ADJUSTED 1/3112014 REMAINING
LA QUINTA REDEVELOPMENT AGENCY BUDGET REQUESTS BUDGET EXPENDITURES ENCUMBERED BUDGET
EXPENDITURE SUMMARY
PROJECT AREA NO. 1:
CAPITAL IMPROVEMENT FUND:
SERVICES 0.00 0.00 0.00 0.00 0.00
REIMBURS EMENT TO GEN FUND 0.00 0.00 0.00 0.00 0.00
TRANSFERS OUT 13,208,161.00 13,208,161.00 562,819.25 0.00 12,645,341.75
TOTAL CAPITAL IMPROVEMENT 13,208,161.00 0.00 13,208,161.00 562,819.25 0.00 12,645,341.75_
2011 TAXABLE HOUSING BOND(249)
SERVICES 0.00 0.00 0.00 0.00 0.00
TRANSFERS OUT 25,514,502.00 25,514,502.00 0.00 0.00 25 514,502 00
TOTAL 2011 TAXABLE HOUSING BOND 25,514,502.00 0.00 25,514,502.00 0.00 0.00 25,514,502.00
TOTAL SUCCESSOR AGENCY - PA 1 25,514,502.00 0.00 38,722,663.00 562,819.25 0.00 38,159,843.75
SUCCESSOR AGENCY TO THE
LA QUINTA REDEVELOPMENT AGENCY
EXPENDITURE SUMMARY
PROJECT AREA NO. 2:
MID -YEAR ADJUSTED 113112014 REMAINING
BUDGET REQUESTS BUDGET EXPENDITURES ENCUMBERED BUDGET
2004 LOW/MODERATE BOND FUND
HOUSING PROGRAMS 0.00 0.00 0.00 0.00 0.00
LAND 0.00 0.00 0.00 0.00 0.00
TRANSFERS OUT 2,564,204.00 2,564,204.00 33,627.33 0.00 2,530,576.67
TOTAL LOW/MOD BOND 2,564,204.00 0.00 2,564,204.00 33,627.33 0.00 2,530,576.67
2011 RDA 2 TAXABLE BOND FUND:(417)
SERVICES 0.00 0.00 0.00 0.00 0.00
ECONOMIC DEVELOPMENT 0.00 0.00 aoo 0.00 0.00
TRANSFERS OUT 2,399,786.00 2,399,786.00 0.00 0.00 2,399,786.00
TOTAL RDA NO. 2 TAXABLE BOND 2,399,786.00 0.00 2,399,786.00 0.00 0.00 2,399,786.00
TOTAL SUCCESSOR AGENCY - PA 2 2,399,786.00 0.00 4,963,990.00 33,627.33 0.00 4,930,362.67
TOTAL SUCCESSOR AGENCY 2,399,786.00 0.00 63,576,953.00 7,514,720.82 0.00 56,062,232.18
13
SUCCESSOR AGENCY
EXPENDITURE SUMMARY
ADMIN
RPTTF
MID -YEAR ADJUSTED 01131114 REMAINING
BUDGET REQUESTS BUDGET EXPENDITURES ENCUMBERED BUDGET
SERVICES
195,000.00
195,000.00
88,362.76
0.00
106,637.24
REIMBURSEMENT TO GEN FUND
387,100.00
387,100.00
193,515.83
0.00
193T584.17
TRANSFERS OUT
0.00
0�00
0.00
0.00
000
TOTAL PA 1 Adrril�
582,100.00
0.00 582,100.00
281,878.59
0.00
300,221.41
TOTAL SUCCESSOR AGENCY Admin
582,100.00
0.00 582,100.00
281,878.59
0.00
300,221.41
SERVICES
0.00
0�00
1,047.00
0.00
(1,04T00)
BOND PRINCIPAL
6,190,000.00
6,190,000.00
0.00
0.00
6,190,000.00
BONDINTEREST
13,118,200.00
13,118,200.00
6,635,348.65
0.00
6,482,851.35
REIMBURSEMENT TO GEN FUND
0.00
0.00
0.00
0.00
0.00
TRANSFERS OUT
0.00
0.00
0.00
0.00
0.00
TOTAL PA 1 - Program
19,308,200.00
0.00 19,308,200.00
6,636,395.65
0.00
12,671,804.35
TOTAL SUCCESSOR AGENCY - Program 19,890,300.00 0.00 19,308,200.00 6,636,395.65 0.00 12,671,804.35
14
15
Ir
OF
CITY /FSA] /FHA] /FFA] MEETING DATE: April 15, 2014
ITEM TITLE: ADOPT RESOLUTION AMENDING AND
RESTATING BYLAWS AND RULES OF PROCEDURE
RECOMMENDED ACTION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Adopt a resolution approving the Amended and Restated Bylaws and Rules of
Procedure.
EXECUTIVE SUMMARY:
Due to changes in law, policy, and/or practice, amendments to the Rules of
Procedure ("Rules") are necessary from time -to -time.
At the January 21, 2014 Council meeting, Council formed an Ad Hoc
Committee consisting of Councilmembers Evans and Franklin to review the
Rules.
A thorough examination of all sections of the Rules was undertaken to
incorporate changes in State law, improvements 'in technology, increased
emphasis on transparency, and evolved practices.
The Council Rules will now be the master document containing all matters
common to every City government body. The Housing Authority, Financing
Authority, and Successor Agency Rules are consistent with each other and
contain only the provisions specific to that government body.
FISCAL IMPACT:
Financing Authority and Successor Agency Members serve without pay, but
Housing Authority Members are entitled to $50 per meeting. The anticipated
savings due to the reduction of regular Housing Authority meetings from monthly
16
to quarterly is $1,600 in salaries (Councilmember Henderson waives pay for these
meetings.) Savings of paper, equipment wear and tear, and staff time will also
result from the reduction in agenda packet production.
BACKGROUNDANAILYSIS:
With the exception of sections discussed below, all changes to the Rules reflect
current practice, recently enacted State law, or accomplish the goals of logical
organization and consistency.
HOUSING AUTHORITY
Section 5 Regular Meetings — The Housing Authority has been meeting monthly
since it was established in October 2009. The dissolution of the Redevelopment
Agency and the completion of several major housing projects have slowed housing
development activity. Staff estimates that quarterly meetings will be sufficient to
address housing business going forward. If an additional meeting is needed, a
special meeting may be called at any time. A redlined version of the Housing
Authority Rules is included as Attachment 1 .
F I N AN C I N G A U TH 0 R IT Y
The Financing Authority, which was created in 1988, did not have formal Rules but
the Joint Exercise of Powers Agreement (JEPA) that established the Authority, and
Resolution Nos. FA1988-001, FA2006-003 addressed many of the matters
typically included in Rules documents. The new Rules were created by pulling
relevant provisions from these three documents and using the amended and
restated Housing Authority Rules document as a template.
Section 5 Meetings — From 1988 to 2006, the Financing Authority was only
required to meet on the first Tuesday of the month preceding the date it expected
to purchase bonds or other evidence of indebtedness. During the years 1988 to
1999, the Authority met, on average, three times per year. Starting in 2000 and
continuing to the present, the Authority has met monthly. There is no record of
Authority Members formalizing this change, nor is there any staff report or minutes
addressing it until 2006. The change to monthly meetings was formalized with the
adoption of Resolution No. FA2006-003 but the accompanying staff report and
resolution "whereas" sections do not explain the reason for the change to monthly
meetings.
Based on research of State and Municipal Code, meeting requirements for the
Financing Authority are not specific days, or frequency. Financing Authorities are
only required to meet to take action on certain matters. Therefore, the text of
Section 5 calls for meetings to occur as needed to take action on necessary annual
budgets, annual investment policies, annual financial reports, and bond items.
Since no regular meeting day is being set, as -needed meetings will be labeled
17
special meetings. To each meeting called, staff will add Consent Calendar items
such as approval of minutes, revenue and expenditure report(s), and treasurer's
reports that are pending since the last meeting. No operational problem or conflict
with State Code arises from less frequent approval of minutes or routine Finance
Department reports.
SUCCESSOR AGENCY
The Successor Agency has not adopted Rules. In developing Rules for the Agency,
the amended and restated Housing Authority Rules template was used since most
provisions are common to both bodies.
Section 5 Meetings — The Successor Agency has been meeting twice per month
following every Council meeting since its creation in 2012. The purpose of the
Agency is to wind down the affairs of the dissolved Redevelopment Agency and as
such, the text of Section 5 states that it shall meet as needed when action is
required on these matters. State law is silent on the frequency of Agency
meetings. As with the Financing Authority above, staff will bring accumulated
minutes and finance reports to each meeting called and meetings will be labeled
special meetings.
ALTERNATIVES:
With the exception of provisions required by State law, Council may add, delete, or
amend any existing or proposed section of the Rules.
Report prepared by: Susan Maysels, Secretary
Report approved for submission by: Frank J. Spevacek, Executive Director
18
19
RESOLUTION NO. SA 2014 -
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE
LA QUINTA REDEVELOPMENT AGENCY ADOPT RULES
OF PROCEDURE FOR MEETINGS, RELATED
FUNCTIONS, AND ACTIVITIES
WHEREAS, by Resolution No. 2012-002 adopted January 2, 2012, the City
Council of the City of La Quinta elected to serve as the Successor Agency to the
La Quinta Redevelopment Agency pursuant to California Health & Safety Code
Section 34173; and
WHEREAS, the Agency desires to adopt rules of procedure for the general
operation of the Agency and conduct of its meetings, which shall supersede
previous resolutions addressing these matters.
NOW, THEREFORE, BE IT RESOLVED by the Successor Agency to the La
Quinta Redevelopment Agency as follows:
SECTION 1 . The Rules of Procedure of the Successor Agency, a copy of which is
attached hereto as Exhibit "A" and incorporated herein are hereby approved.
SECTION 2. The Successor Agency Chairperson and Executive Director are
authorized and directed to take such actions and execute such documents as may
be necessary to implement and affect this Resolution and the Rules of Procedure
on behalf of the Successor Agency.
SECTION 3. The Secretary shall certify to the adoption of this Resolution.
PASSED, APPROVED, and ADOPTED at a regular meeting of the Successor
Agency to the La Quinta Redevelopment Agency held on this day of
2014, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Chairperson
Successor Agency to the
La Quinta Redevelopment Agency
00111
Resolution No. SA 2014-
Bylaws & Rules of Procedure
Adopted: April 15, 2014
Page 2 of 6
ATTEST:
SUSAN MAYSELS, Agency Secretary
Successor Agency to the
La Quinta Redevelopment Agency
(AGENCY SEAL)
APPROVED AS TO FORM:
M. KATHERINE JENSON, Agency Counsel
Successor Agency to the
La Quinta Redevelopment Agency
-?Al
Resolution No. SA 2014-
Bylaws & Rules of Procedure
Adopted: April 15, 2014
Page 3 of 6
EXHIBIT A
RULES OF PROCEDURE
OF THE SUCCESSOR AGENCY TO THE
LA QUINTA REDEVELOPMENT AGENCY
SECTION 1. CITY COUNCIL RULES OF PROCEDURE INCORPORATED
Except as provided otherwise herein, all the provisions of the Rules of Procedure
for Council Meetings and Related Functions and Activities shall apply to the
Successor Agency to the La Quinta Redevelopment Agency and are hereby
incorporated by reference as currently written and as amended from time to time.
SECTION 2. NAME OF AGENCY
The official name of the Agency shall be the "Successor Agency to the La Quinta
Redevelopment Agency" (herein referred to as "Agency").
SECTION 3. SEAL OF AGENCY
The seal of the Agency shall be in the form of a circle and shall bear the name of
the City and the Agency and the date it was established — February 1 , 2012.
SECTION 4. OFFICE OF AGENCY AND PLACE OF MEETING.
The office and regular place of meeting of the Agency shall be at the La Quinta
City Hall, 78-495 Calle Tampico, La Quinta, California. The Agency may hold its
meetings at such other locations as the Agency may from time to time designate
by resolution, in the order of adjournment, or notice of call of any special
meeting.
SECTION 5. MEETINGS
The Agency shall meet as needed to wind down the affairs of the former La
Quinta Redevelopment Agency at the time designated in the Rules of Procedure
for Council Meetings and Related Functions and Activities, as It currently exists or
as amended from time to time. All such meetings will be noticed as special
meetings under the Brown Act.
SECTION 6. POWERS.
The Agency shall be vested with all the rights, powers, duties, privileges, and
immunities established by California Health and Safety Code, Division 24, Part
1.85 entitled: Dissolution of Redevelopment Agencies and Designation of
Successor Agencies ("Successor Agencies Law") which powers shall be vested
in the Agency Members thereof then in office, who reserve unto themselves the
right to delegate such powers as are appropriate and permissible by law.
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Resolution No. SA 2014-
Bylaws & Rules of Procedure
Adopted: April 15, 2014
Page 4 of 6
SECTION 7. AGENCY MEMBERS.
The members of the Agency shall be the members of the La Quinta City Council.
SECTION 8. OFFICERS AND OFFICIALS
The officers of the Agency shall be a Chairperson and a Vice -Chairperson. Other
officials acting as its staff shall be an Executive Director, a Finance Officer, a
General Counsel, a Secretary, and such other officials as the Agency Members
may determine. Subject to the provisions of these Bylaws and Rules of
Procedure, the Agency Members shall set the selection, duties, and compensation
of such officials.
Whenever an officer of the City is designated an officer of the Agency, the
assistants and deputies of such officer from time to time shall also be, ex officio,
officers of the Agency; and whenever a power is granted to, or a duty imposed
upon, such officer, the power may be exercised, or the duty performed, by such
assistant or deputy.
SECTION 9. CHAIRPERSON
The Chairperson shall be the current Mayor of the City of La Quinta who shall
serve until a successor has been duly elected. The Chairperson shall preside at all
meetings of the Agency.
SECTION 10. VICE -CHAIRPERSON
The Vice -Chairperson shall be the current Mayor Pro Tempore of the City of La
Quinta and shall perform the duties of the Chairperson in the absence,
incapacity, resignation, or death of the Chairperson until such time as the
Chairperson returns or a new Chairperson takes office.
SECTION 11. ABSENCES
In the absence of the Chairperson and Vice -Chairperson, the Agency Members
shall elect a member present as temporary Chairperson for the purpose of
conducting meetings and performing the duties of the Chairperson.
SECTION 12. EXECUTIVE DIRECTOR
The Executive Director shall be the person acting as the City Manager of the City
of La Quinta. The Executive Director shall have general supervision over
administration of the Agency business and its affairs, subject to the direction of
the Agency Members.
SECTION 13. FINANCE OFFICER
The Finance Officer shall be the person acting as the Finance Director/Treasurer
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Resolution No. SA 2014-
Bylaws & Rules of Procedure
Adopted: April 15, 2014
Page 5 of 6
of the City of La Quinta. The Finance Officer shall have the care and custody of
all funds of the Agency and shall deposit the same in the name of the Agency in
such bank or banks as the Agency may select. The Finance Officer shall sign all
checks, drafts, or orders for the payment of money, notes, or other indebtedness
and shall pay out and disburse such monies under the direction of the Agency.
The Finance Officer shall keep regular books of account, showing receipts and
expenditures and shall render to the Agency at each meeting, or more often when
requested, an account of transactions and the financial conditions of the
Authority.
SECTION 14. GENERAL COUNSEL
The General Counsel shall be the person acting as the City Attorney of the City
of La Quinta. The General Counsel shall be the chief legal officer of the Agency
and shall be responsible for the preparation of all proposed resolutions, laws,
rules, contracts, bonds, and all other legal papers for the Agency. The General
Counsel shall give his/her advice or opinion in writing to the Chairperson or other
Agency officers and officials whenever required to do so. The General Counsel
shall attend to all suits and other matters to which the Agency is a party or in
which the Agency may be legally interested and do such other things pertaining
to the office as the Agency may require.
SECTION 15. SECRETARY.
The Secretary shall be the person acting as the City Clerk of the City of La
Quinta. The Secretary shall keep the records of the Agency, shall act as
secretary at meetings of the Agency, shall record all votes, keep a record of the
proceedings of the Agency in a journal of proceedings to be kept for such
purpose, and shall perform all duties incident to the office. The Secretary shall
maintain a record of all official proceedings of the Agency and its programs.
SECTION 16. ADDITIONAL DUTIES.
The officers and officials of the Agency shall perform such other duties and
functions as may from time to time be required by the Agency or by these
Bylaws and Rules of Procedure.
SECTION 17. PERSONNEL
The ordinances, resolutions, rules, and regulations of the City governing its
personnel shall also govern the personnel of the Agency.
SECTION 18. VACANCIES.
Where an office of the Agency becomes vacant and these Bylaws and Rules of
Procedure specify that the person serving in that office is the person holding a
designated position with the City, the office shall remain vacant until a person is
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Resolution No. SA 2014-
Bylaws & Rules of Procedure
Adopted: April 15, 2014
Page 6 of 6
appointed to the City position, unless the Agency Members make a temporary
appointment until such position is filled. In all other cases, when an office
becomes vacant, the Agency Members shall appoint a successor within a
reasonable period or by an affirmative vote of the majority, determine that such
position shall remain vacant for a definite or indefinite period. No Agency
Member shall be eligible for any office of the Agency other than Chairperson and
Vice- Chairperson.
SECTION 19. COMPENSATION
No Agency Member shall be employed by the Agency during his/her tenure of
office. Agency Members shall not receive any compensation for serving as such,
but shall be entitled to reimbursement for any expenses actually incurred in
connection with serving as a member of the Agency. The Agency shall determine
if such expenses shall be reimbursed and if there are unencumbered funds
available for such purpose.
SECTION 20. ADDITIONAL PERSONNEL, AGENTS, AND CONSULTANTS
The Agency may from time to time appoint or employ such personnel, agents,
and consultants, as it deems necessary to exercise its powers, duties, and
functions. The Agency may utilize the services of City employees as authorized
by the City. In addition, the Agency may retain such agents and consultants,
permanent and temporary, as it may require. The selection, duties, and
compensation of such personnel, agents, and consultants shall be determined by
the Agency subject to the laws of the State of California.
SECTION 21. PAYMENT OF MONEY, NOTES, AND OTHER INDEBTEDNESS
All checks, drafts or other orders for the payment of money, notes, or other
evidence of indebtedness issued in the name of or payable to the Agency require
the signature of any two of the following persons: the Chairperson, Vice -
Chairperson, Agency Executive Director, and the Agency Finance Officer.
SECTION 22. PURCHASING
Except as otherwise specified herein or as established by resolution, the Agency
shall comply with all ordinances, resolutions, rules and regulations of the City
in purchasing and contracting for supplies, services, and equipment.
SECTION 23. RULES DIRECTORY
To the extent not required by State laws, these rules of procedure shall be
considered directory only; and compliance herewith shall not be considered
mandatory or jurisdictional.
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