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2014 05 06 CCP City Council agendas and staff reports are now available on the City's web page: www.ia-quinta.org CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, MAY 6, 2014 3:00 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Evans, Franklin, Henderson, Osborne, Mayor Adolph PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CLOSED SESSION CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J. SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT SILVERROCK RESORT (APN'S 770-200-026; 776-150-021; 776-150-023; 770-060-056; 770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060-062; 777- 490-004; 777-490-006; 777-490-007; 777-490-012 AND 777-490- 014). PROPERTY OWNER/NEGOTIATORS: JOHN GAMLIN, MERIWETHER COMPANIES; ROBERT S. GREEN, JR., THE ROBERT GREEN COMPANY RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. CITY COUNCIL AGENDA MAY 6, 2014 PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS PAGE PRESENTATION OF PROCLAMATION DECLARING MAY AS MENTAL HEALTH MONTH IN THE CITY OF LA QUINTA CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. 1 . APPROVE MINUTES OF APRIL 15, 2014 6 2. APPROVE DEMAND REGISTER DATED MAY 6, 2014 12 3. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH 36 TRAFFEX ENGINEERS, INC. FOR CONTRACT CITY TRAFFIC ENGINEER SERVICES 4. EXCUSE BOARD MEMBER DAVID PARK'S ABSENCE FROM THE 58 APRIL 9, 2014 INVESTMENT ADVISORY BOARD MEETING 5. DENIAL OF CLAIM FOR DAMAGES FILED BY: DAVID AND 60 PATRICIA LAWSER; DATE OF LOSS — AUGUST 25, 2013 6. APPROVE SUB -REIMBURSEMENT AGREEMENT WITH 62 COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS, ALL COACHELLA VALLEY CITIES AND RIVERSIDE COUNTY FOR THE INTERCHANGE PROJECT AT JEFFERSON STREET/INTERSTATE- 10 7. ADOPT RESOLUTIONS ACCEPTING DEDICATION OF TWO LOTS 82 AT RANCHO OCOTILLO NEAR FRED WARING DRIVE AS FLOOD REGULATION BASINS [RESOLUTION 2014-014 AND RESOLUTION 2014- 0151 CITY COUNCIL AGENDA 2 MAY 6, 2014 PAGE 8. ADOPT RESOLUTION APPROVING PRELIMINARY ENGINEER'S 102 REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, FOR FISCAL YEAR 2014/2015, AND A RESOLUTION DECLARING INTENT TO LEVY ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, AND GIVING NOTICE THEREOF [RESOLUTION 2014- 016 AND RESOLUTION 2014-0171 BUSINESS SESSION APPROVAL OF AN ART PURCHASE AGREEMENT WITH MARIE 134 BABERA FOR THE DESIGN AND INSTALLATION OF A SCULPTURE AT THE EISENHOWER DRIVE AND CALLE SINALOA ROUNDABOUT STUDY SESSION 2013 ANNUAL POLICE REPORT 164 2. ECONOMIC DEVELOPMENT STRATEGIES 206 3. MARKETING STRATEGIES FOR FISCAL YEAR 2014/15 214 REPORTS AND INFORMATIONAL ITEMS 1 . CVAG CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans) 4. ANIMAL CAMPUS COMMISSION (Franklin) 5. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin) 6. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Franklin) 7. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin) 8. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin) 9. CVAG PUBLIC SAFETY COMMITTEE (Henderson) 10. CVAG TRANSPORTATION COMMITTEE (Henderson) 1 1 . LEAGUE OF CALIFORNIA CITIES DELEGATE (Henderson) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Henderson) 13. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Osborne) 14. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) CITY COUNCIL AGENDA 3 MAY 6, 2014 15. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne) PAGE 16. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Adolph) 17. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Adolph) 18. CVAG EXECUTIVE COMMITTEE (Adolph) 19. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS DELEGATE (Adolph) 20. SUNLINE TRANSIT AGENCY (Adolph) 21. INVESTMENT ADVISORY BOARD MINUTES — MARCH 12, 2014 226 22. COMMUNITY SERVICES COMMISSION MINUTES — MARCH 10, 230 2014 DEPARTMENTAL REPORTS 1. CITY MANAGER REQUEST FROM THE OFFICE OF MILITARY AND 232 DEFENSE SERVICES FOR THE COUNTY OF RIVERSIDE MAYOR'S AND COUNCIL MEMBER'S ITEMS PUBLIC HEARINGS — NONE STUDY SESSION — 7:00 P.M. 4. DISCUSS OPTIONS FOR LANDSCAPE MAINTENANCE OF NORTH LA 243 QUINTA PARKWAYS MAINTAINED BY LIGHTING AND LANDSCAPE DISTRICT 89-1 5. DISCUSS REVENUE ENHANCEMENT OPTIONS TO OFFSET COST OF 253 CITY SERVICES ADJOURNMENT The next regular meeting of the City Council will be held on May 20, 2014, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and CITY COUNCIL AGENDA 4 MAY 6, 2014 the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 1 1 1, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on May 2, 2014. DATED: May 2, 2014 SUSAN MAYSELS, City Clerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 5 MAY 6, 2014 CITY COUNCIL MINUTES TUESDAY, APRIL 15, 2014 A regular meeting of the La Quinta City Council was called to order at 4:01 p.m. by Mayor Adolph. PRESENT: Councilmembers Evans, Franklin, Henderson, Osborne, Mayor Adolph ABSENT: None Mayor Adolph led the audience in the pledge of allegiance. PUBLIC COMMENT - None CONFIRMATION OF AGENDA Councilmember Osborne requested that Consent Calendar Item No. 7 be moved to Business Item No. 5 for discussion and separate vote. Council concurred. PRESENTATIONS - None WRITTEN COMMUNICATIONS - None APPROVAL OF MINUTES MOTION - A motion was made and seconded by Councilmembers Franklin/Evans to approve the minutes of April 1, 2014 as submitted. Motion passed unanimously. CONSENT CALENDAR 1. APPROVE DEMAND REGISTER DATED APRIL 15, 2014 2. RECEIVE AND FILE TREASURER'S REPORT DATED JANUARY 31, 2014 3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED JANUARY 31, 2014 4. ADOPT RESOLUTION REAFFIRMING ANNUAL ASSESSMENT FOR COUNTY SERVICE AREA 152, AUTHORIZE RIVERSIDE COUNTY TO CONTINUE TO LEVY ASSESSMENTS, AND INDEMNIFY AND HOLD THE COUNTY HARMLESS FOR LEVYING ASSESSMENTS ON CITY PARCELS [RESOLUTION 2014-0121 CITY COUNCIL MINUTES 1 APRIL 15, 2014 6 5. ACCEPT ON-SITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP NO. 33076-1, MADISON CLUB 6. EXCUSE BOARD MEMBER JENNIFER DONAIS' ABSENCE FROM THE APRIL 9, 2014 INVESTMENT ADVISORY BOARD MEETING 7. pulled by Councilmember Osborne, moved to Business Session Item No.5 > > > APPROVE CONTRACT EXTENSION WITH SANTA FE BUILDING MAINTENANCE FOR FISCAL YEAR 2014/15 JANITORIAL SERVICES 8. AWARD CONTRACT TO ACE ELECTRIC, INC., FOR SPORTS COMPLEX LIGHTING, REHABILITATION AND EXPANSION IMPROVEMENTS PROJECT 9. AWARD CONTRACT TO BW SIMMONS FOR PHASE II OF AMERICANS WITH DISABILITIES ACT PUBLIC FACILITY IMPROVEMENTS PROJECT MOTION - A motion was made and seconded by Councilmembers Evans/Franklin to approve Consent Calendar Item Nos. 1-6 and 8-9 as recommended with Item No. 4 adopting Resolution 2014-012. Motion passed unanimously. BUSINESS SESSION 1. APPROVE SILVERROCK RESORT FISCAL YEAR 2014/15 ANNUAL PLAN INCLUDING PURCHASE AND LEASE OF MAINTENANCE EQUIPMENT Parks, Golf and Facilities Manager Howlett presented the staff report, which is on file in the City Clerk's Office. MOTION - A motion was made and seconded by Councilmembers Evans/Henderson to approve SilverRock Resort Fiscal Year 2014/15 Annual Plan including purchase and lease of maintenance equipment. Motion passed unanimously. 2. APPROVE A COOPERATIVE AGREEMENT WITH THE COUNTY OF RIVERSIDE TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL EMERGENCY SERVICES CalFire Battalion Chief Jodie Gray and Chris Escobedo, Assistant to City Manager, presented the staff report, which is on file in the City Clerk's Office. Councilmember Franklin expressed concern that the Indemnification section did not include CalFire. City Attorney Jenson said staff has requested that addition and if accepted by the County, it would be added prior to execution. If the County does not accept the change, Ms. Jenson advised the City to execute the agreement as is so there is no disruption in service or funding. CITY COUNCIL MINUTES 2 APRIL 15, 2014 7 MOTION - A motion was made and seconded by Councilmembers Evans/Franklin to approve the Cooperative Agreement with the County of Riverside to provide fire protection, fire prevention, rescue and medical emergency services, subject to changes to the indemnification section approved by the City Manager and City Attorney. Motion passed unanimously. 3. ADOPT RESOLUTION AMENDING AND RESTATING RULES OF PROCEDURE FOR COUNCIL MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES [RESOLUTION 2014-0131 City Clerk Maysels presented the staff report, which is on file in the City Clerk's Office. MOTION - A motion was made and seconded by Councilmember Franklin/Evans to adopt Resolution No. 2014-013 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING AMENDED AND RESTATED RULES OF PROCEDURE FOR COUNCIL MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES Motion passed unanimously. 4. APPOINT VOTING DELEGATE FOR THE 2014 SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG) GENERAL ASSEMBLY MOTION - A motion was made and seconded by Councilmembers Franklin/Evans to appoint Councilmember Henderson as the voting delegate for the 2014 Southern California Association of Governments (SCAG) General Assembly. Councilmember Henderson accepted. Motion passed unanimously. 5. APPROVE CONTRACT EXTENSION WITH SANTA FE BUILDING MAINTENANCE FOR FISCAL YEAR 2014/15 JANITORIAL SERVICES Golf, Parks and Facilities Manager Howlett presented the staff report, which is on file in the City Clerk's Office. Councilmember Osborne said that he was reluctant to add a third year to the contract without giving local vendors another opportunity to bid. Mr. Howlett said that although the company was not based in the Coachella Valley, the workers are local residents. MOTION - A motion was made and seconded by Councilmembers Henderson/Evans to approve the contract extension with Santa Fe Building Maintenance for fiscal year 2014/15 janitorial services. Motion passed: AYES: 4, NOES 1 (Osborne) CITY COUNCIL MINUTES 3 APRIL 15, 2014 8 STUDY SESSION 1. CLASS AND COMPENSATION STUDY - FINAL REPORT Human Resources/General Services Manager Deeringer and consultant Bruce Lawson of Fox Lawson & Associates presented the staff report, which is on file in the City Clerk's office. Councilmembers discussed the growing gap between public versus private pay at various professional levels; confirmation that the survey contains both private and public sector data on pages 35-38; flexibility of system to respond to changes in the economy; reality of changing demographics - 80 million eligible retirees with only 50 million in the next population group, and not all are qualified for the retirees' jobs; expected competition for professionals and technicians and the prediction that the private sector will pay substantially higher than the public sector going forward; need to compare total compensation - salaries and benefits; managing compensation as a percentage of revenues and staying competitive; mid- range of survey median plus 2'/z percent and La Quinta's competitiveness with its neighbor cities; outlook and patterns of the new demographic of workers moving up; need for employees to fully understand, and believe in the program; importance of being mindful of city's revenue stream; need for CalPERS reform legislation; need to review pay structures every few years so salaries/benefits don't lag or exceed market; results of surveys that show that organizations lose staff when compensation falls ten percent or more below market; retention of current talent; method to determine level at which to start new employees; market rate and cost of living increases do not move at the same rate; possibility that certain positions will have to be paid a premium to attract talent; La Quinta is a leader and early adopter of this new innovative framework; importance of demonstrating Council's appreciation of staff through compensation. REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2014, Councilmember Henderson reported on her participation in the following organizations meeting: CVAG PUBLIC SAFETY COMMITTEE LEAGUE OF CALIFORNIA CITIES, REVENUE AND TAX COMMITTEE La Quinta's representative for 2014, Councilmember Osborne reported on his participation in the following organizations meeting: CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE COACHELLA VALLEY CONSERVATION COMMISSION (alternate) IID ENERGY CONSUMERS' ADVISORY COMMITTEE CITY COUNCIL MINUTES 4 APRIL 15, 2014 M DEPARTMENT REPORTS Department Reports were received and filed. Copies are available in the City Clerk's office. City Manager Spevacek provided an update on the State Department of Finance's approval of the City's July -December 2014 Recognized Obligation Payment Schedule. Community Development Director Johnson provided a recap of the traffic and noise issues resulting from the first Coachella Fest weekend, and staff's mitigation plans. Community Development Director Johnson also provided the reasoning behind staff's recommendation to refrain from changing current food truck regulations, and to review the situation again in six months. MAYOR'S AND COUNCIL MEMBER'S ITEMS — None PUBLIC HEARINGS — None CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATORS, SKI HARRISON AND TERRY DEERINGER, REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS COUNCIL RECESSED TO CLOSED SESSION AT 6:38 P.M. MAYOR ADOLPH RECONVENED THE CITY COUNCIL MEETING AT 7:25 P.M. WITH ALL MEMBERS PRESENT. NO ACTIONS WERE TAKEN IN CLOSED SESSION THAT REQUIRES REPORTING PURSUANT TO GOVERNMENT CODE SECTION 54957.1 (BROWN ACT). ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Evans/Franklin to adjourn at 7:25 p.m. Motion passed unanimously. Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES APRIL 15, 2014 5 `N] "i =. z F OFTNti9 CITY]/ SA / HA / FA MEETING DATE: May 6, 2014 AGENDA CATEGORY: ITEM TITLE: APPROVE DEMAND REGISTER DATED BUSINESS SESSION: MAY 6, 2014 CONSENT CALENDAR: RECOMMENDED ACTION: Approve Demand Register dated May 6, 2014. EXECUTIVE SUMMARY: None. FISCAL IMPACT: Demand of Cash: -- City -- Successor Agency of RDA -- Housing Authority -- Housing Authority Commission BACKGROUND/ANALYSIS: STUDY SESSION: PUBLIC HEARING: $ 3,260,213.28 $ 0.00 $ 0.00 $ 0.00 Between City Council meetings, there is a need to pay routine bills in order to avoid late fees being charged to the City, as well as payroll and related payroll taxes. These items are listed below: Warrants Issued: 102844 - 102918} 102919 - 1029821 Voids} Wire Transfers) P/R 36965 - 369671 P/R Tax Transfers} 102983 —1030601 $ 283,086.14 $ 596,983.74 $ 0.00 $ 1,007,878.32 $ 277,292.93 $ 71,093.09 $ 1,023,879.06 $ 3,260,213.28 12 The most significant expenditures being paid on the demand registers listed above are as follows: Significant Expenditures: Vendor: Riverside Co. Sheriff Costco Iteris Trane US Inc CVAG Account Name: Amount: Various $921,415.95 Contribution $123,619.32 Construction $ 81,027.00 Construction $ 73,788.84 TUMF Payable $ 71,388.51 Doug Wall Construction Const./Design $ 66,080.48 Greater Palm Springs Collection Fees $ 53,633.35 CV Conservation Comm. Mitigation Fees $ 50,288.39 ALTERNATIVES: Purpose: Police Svc 2/6 - 3/5 4th Qtr. Sales Tax Intersections Video Systems City Hall A/C Unit Mar-TUMF Fee Wellness Center Feb -TMD Assessment Mar -Mitigation Fees Oct-Adj. Mitigation Fees The City Council may approve, partially approve or reject the register of demands. Report prepared by: Sandra Mancilla, Account Technician Report approved for submission by: Patrick Griffin, Interim Finance Director Attachments: 1 . Wire transfers 2. Demand Register 13 ATTACHMENT 1 CITY OF LA QUINTA BANK TRANSACTIONS 4/05/14 - 4/25/14 04/10/14 WIRE TRANSFER - PERS $41,700.84 04/11/14 WIRE TRANSFER - ICMA $6,655.34 04/11/14 WIRE TRANSFER - PERS $42,068:93 04/11/14 WIRE TRANSFER - LQCEA $273.00 04/15/14 WIRE TRANSFER - TASC $1,104.45 04/17/14 WIRE TRANSFER - LANDMARK $143,696.46 04/22/14 WIRE TRANSFER - CD PUCHASE $240,000.00 04/22/14 WIRE TRANSFER - PERS $2,696.34 04/24/14 WIRE TRANSFER - CD PUCHASE $480,000.00 04/24/14 WIRE TRANSFER - PERS $42,754.62 04/25/14 WIRE TRANSFER - ICMA $6,655.34 04/25/14 WIRE TRANSFER - TASC $273.00 TOTAL WIRE TRANSFER OUT $1,007,87832 14 15 ATTACHMENT 2 Demand Register r City of La Quinta, CA Packet: APPKT00138 - SHM 4/11/14 x Vendor Name Payment Number Payment Date Payable Description Account Number Amount Fund: 101 -GENERAL FUND ALLIANT INSURANCE SERVIC 102844 04/11/2014 FACILITY RENTAL INSUR 101-0000-42212 141.00 ALLSTATE ENVIRONMENTAL 102845 04/11/2014 MATERIAL 101-7003-60431 334.50 AMATO, ANTHONY 102846 04/11/2014 DEPOSIT REFUND 101-0000-22830 100.00 AMERICAN FORENSIC NURSE 102847 04/11/2014 BLOOD ALCOHOL 101-2001-36310 80.00 AMERICAN FORENSIC NURSE 102847 04/11/2014 BLOOD ALCOHOL 101-2001-36310 160.00 BANG INC, DAVE 102848 04/11/2014 REPLACEMENT SWINGS 101-3005-60424 260.60 BIO-TOX LABORATORIES 102849 04/11/2014 BLOOD ALCOHOL 101-2001-36310 94.00 BIO-TOX LABORATORIES 102849 04/11/2014 BLOOD ALCOHOL 101-2001-36310 230.00 CALPERS LONG-TERM CARE 102852 04/11/2014 LONG TERM CARE 101-0000-20949 212.00 CANON FINANCIAL SERVICES 102853 04/11/2014 APR -CONTRACT CHARGE 101-1007-60662 1,572.94 CLASSIC AUTO TRANSPORT 102855 04/11/2014 SP ENFORCEMENT FUNDS -T 101-2001-60175 400.00 COACHELLA VALLEY WATER 102856 04/11/2014 WATER SERVICE 101-2002-61200 69.33 COACHELLA VALLEY WATER 102856 04/11/2014 WATER SERVICE 101-3005-61208 21.24 COACHELLA VALLEY WATER 102856 04/11/2014 WATER SERVICE 101-3006-61200 66.27 COACHELLA VALLEY WATER 102856 04/11/2014 WATER SERVICE 101-3002-61200 216.34 COACHELLA VALLEY WATER 102856 04/11/2014 WATER SERVICE 101-3005-61204 660.04 COACHELLA VALLEY WATER 102856 04/11/2014 WATER SERVICE 101-3005-61210 518.54 COACHELLA VALLEY WATER 102856 04/11/2014 WATER SERVICE 101-3008-61200 117.25 COACHELLA VALLEY WATER 102856 04/11/2014 WATER SERVICE 101-7004-61211 4,777.79 COLLINS, LYNDSEY 102857 04/11/2014 DEPOSIT REFUND 101-0000-22830 100.00 COUNTY OF RIVERSIDE DEPA 102858 04/11/2014 HEALTH PERMIT -WATER FEA 101-3005-60554 336.00 DESERT C A M 102860 04/11/2014 COUNCIL MTG 4/1/14 101-3008-60108 750.00 DESERT ELECTRIC SUPPLY 102861 04/11/2014 ELECTRICAL 101-7004-60431 68.49 DESERT ELECTRIC SUPPLY 102861 04/11/2014 RETURN CREDIT 101-7004-60431 -68.49 DESERT ELECTRIC SUPPLY 102861 04/11/2014 ELECTRICAL 101-7004-60431 71.82 DESERT ELECTRIC SUPPLY 102861 04/11/2014 ELECTRICAL MATERIAL 101-7004-60431 29.76 DESERT FOUNTAIN GAS SUP 102862 04/11/2014 HELIUM 101-3003-60149 8.00 DES E RTARC 102864 04/11/2014 UNIFORM 101-7003-60690 358.67 DIVISION OF THE STATE ARC 102865 04/11/2014 JAN -MAR SB 1186 FEES 101-0000-42130 314.40 DSS CORPORATION 102866 04/11/2014 APR -JUN MAINT AGREEMEN 101-1005-60103 652.08 ECONOMIC DEVELOPMENT 102868 04/11/2014 MEMBERSHIP FY 13/14 101-3007-60152 12,500.00 ECS IMAGING INC 102869 04/11/2014 SCANNER WARRANTY 101-6001-60410 995.00 FASTENAL COMPANY 102870 04/11/2014 CABLE FASTENER 101-7003-60431 15.42 FEHR & PEERS 102871 04/11/2014 TRAFF SIGNAL/TECH SVC 101-7006-60104 1,572.50 FIRST AMERICAN TITLE COM 102872 04/11/2014 TITLE RPRT- LOTS H&G TR 2 101-7001-60104 495.00 FRIENDS OF THE DESERT MO 102873 04/11/2014 FY13/14 COMM SVC GRANT 101-3001-60510 2,000.00 GAS COMPANY, THE 102874 04/11/2014 FS#32 GAS 2/24-3/25 101-2002-61100 48.61 GAS COMPANY, THE 102874 04/11/2014 GAS SR CENTER 2/24 - 3/25 101-3002-61100 102.15 GRAPHTEK INTERACTIVE 102875 04/11/2014 POLICE WEBSITE 101-2001-60175 65.00 GREATER PALM SPRINGS CV 102876 04/11/2014 FEB'14 TMD ASSESSMENT 101-0000-20330 53,663.35 GREATER PALM SPRINGS CV 102877 04/11/2014 4TH QUARTER TOT 101-3007-60151 37,995.00 HIGH TECH IRRIGATION INC 102878 04/11/2014 IRRIGATION MATERIALS 101-7004-60431 154.06 JIFFY WAGON 102879 04/11/2014 RENOVATION MOVE 101-3002-60420 480.50 KIRKPATRICK LANDSCAPING 102880 04/11/2014 APR -LANDSCAPE MAINT 101-7004-60189 32,686.28 LA QUINTA GOLF HOA 102881 04/11/2014 DEPOSIT REFUND 101-0000-22830 100.00 LA QUINTA HIGH SCHOOL 102882 04/11/2014 FY13/14 COMM SVC GRANT 101-3001-60510 2,000.00 LA QUINTA HIGH SOFTBALL 102883 04/11/2014 FY13/14 COMM SVC GRANT 101-3001-60510 2,000.00 LEAGUE OF CALIFORNIA CITI 102884 04/11/2014 WAGE LITIGATION 101-1001-60351 2,500.00 LOCK SHOP INC, THE 102885 04/11/2014 OPERATING SUPPLIES 101-3002-60420 37.15 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 101-7001-60104 9,565.00 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 101-7006-60104 565.00 NEXTEL COMMUNICATIONS 102887 04/11/2014 CELL PHONES 2/23-3/22 101-1007-61301 179.55 NOBLE, FRITZ 102888 04/11/2014 DEPOSIT REFUND 101-0000-22830 500.00 4/28/2014 3:25:53 PM Page 1 of 7 16 Demand Register Vendor Name OFFICE TEAM PARTY TIME LA PLACITA RASA/ERIC NELSON RASA/ERIC NELSON RASA/ERIC NELSON RIVERSIDE DEPARTMENT OF RODRIGUEZ, ALBERT ROSALES, ASHELY RUIZ, ANGELA RUTAN & TUCKER RUTAN & TUCKER RUTAN & TUCKER RUTAN & TUCKER RUTAN & TUCKER RUTAN & TUCKER RUTAN & TUCKER RUTAN & TUCKER RUTAN & TUCKER RUTAN & TUCKER RUTAN & TUCKER RUTAN & TUCKER SANTA FE BUILDING MAINTE SANTA FE BUILDING MAINTE SANTA FE BUILDING MAINTE SANTA FE BUILDING MAINTE SANTA FE BUILDING MAINTE SANTA FE BUILDING MAINTE SHARK POOLS INC SHARK POOLS INC SHARK POOLS INC SHARK POOLS INC SHARK POOLS INC SHARK POOLS INC SHARK POOLS INC SHARK POOLS INC SILVERROCK RESORT SILVERROCK RESORT SILVERROCK RESORT SILVERROCK RESORT SILVERROCK RESORT SMART & FINAL SMART & FINAL SMITH PIPE & SUPPLY CO SPARKLETTS SPARKLETTS STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE TERRA NOVA PLANNING & R TOP OF THE LINE SIGNS TOPS'N BARRICADES INC TOPS'N BARRICADES INC TOPS'N BARRICADES INC TOPS'N BARRICADES INC TOPS'N BARRICADES INC TOPS'N BARRICADES INC TOPS'N BARRICADES INC 4/28/2014 3:25:53 PM Payment Number 102889 102890 102893 102893 102893 102894 102895 102896 102897 102898 102898 102898 102898 102898 102898 102898 102898 102898 102898 102898 102898 102899 102899 102899 102899 102899 102899 102900 102900 102900 102900 102900 102900 102900 102900 102901 102901 102901 102901 102901 102902 102902 102903 102904 102904 102905 102905 102905 102905 102905 102905 102906 102907 102908 102908 102908 102908 102908 102908 102908 Payment -Date 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 04/11/2014 Payable Description TEMP STAFFING WKEND 3/1 SP FUNDS -BIKE RODEO PCN 14040 PCN 14041 PCN 14042 GARNISHMENT MILEAGE/LODGING-RODRIG DEPOSIT REFUND DEPOSIT REFUND FEB -LEGAL EXPENSE FEB -LEGAL EXPENSE FEB -LEGAL EXPENSE FEB -LEGAL EXPENSE FEB -LEGAL EXPENSE FEB -LEGAL EXPENSE FEB -LEGAL EXPENSE FEB -LEGAL EXPENSE FEB -LEGAL EXPENSE FEB -LEGAL EXPENSE FEB -LEGAL EXPENSE FEB -LEGAL EXPENSE MAR -JANITORIAL MAR -JANITORIAL MAR -JANITORIAL MAR -JANITORIAL MAR -JANITORIAL MAR -JANITORIAL JAN-VONS PLAZA MAR-ESTADO/BERMUDA MAR-ESTADO/DESERT CLUB MAR-FONDA/BERMUDA MAR-LG'S WATER FEAT. MAR-FONDA/DESERT CLUB MAR-VONS PLAZA MAR -HOME DEPOT MAR'14 SALES TAX MAR'14 SALES TAX MAR'14 SALES TAX MAR'14 SALES TAX MAR'14 SALES TAX OPERATING SUPPLIES LUNCHEON SUPPLIES IRRIGATION MATERIAL WATER WATER OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES SUPPLIES SUPPLIES JAN -FEB PROFESSIONAL SVC PROMOTIONAL BARRICADE/SIGNS SIGNS SIGNS BARRICADE/SIGNS BARRICADE/SIGNS SIGNS STRIPING PAINT Packet: APPKT00138 - SHIM 4/11/14 Account Number I Amount 101-7004-60125 101-2001-60175 101-7002-60183 101-7002-60183 101-7002-60183 101-0000-20985 101-7006-60320 101-0000-22830 101-0000-22830 101-0000-22810 101-0000-22810 101-1001-60153 101-1001-60153 101-1001-60153 101-1001-60153 101-1001-60153 101-1001-60153 101-1001-60153 101-1001-60154 101-1001-60154 101-1001-60154 101-3002-60115 101-3004-60115 101-3005-60115 101-3006-60115 101-3008-60115 101-7003-60115 101-7004-60189 101-7004-60189 101-7004-60189 101-7004-60189 101-7004-60189 101-7004-60189 101-7004-60189 101-7004-60189 101-0000-20304 101-3002-60420 101-3003-60420 101-6005-60406 101-7004-60423 101-3002-60420 101-3002-60420 101-7004-60431 101-7003-60400 101-7001-60400 101-7001-60420 101-7001-60420 101-7001-60420 101-7003-60400 101-3002-60400 101-3003-60420 101-6001-60103 101-2001-60460 101-7003-60429 101-7003-60429 101-7003-60429 101-7003-60429 101-7003-60429 101-7003-60429 101-7003-60433 17 Demand Register Packet: APPKT00138 - SHM 4/11/14 Vendor Name Payment Number Payment Date Payable Description Account Number Amount TOPS'N BARRICADES INC 102908 04/11/2014 SIGN/STRIPING LEGEND 101-7003-60433 78.30 TOPS'N BARRICADES INC 102908 04/11/2014 SIGNS 101-7003-60429 302.94 TOPS'N BARRICADES INC 102908 04/11/2014 BARRICADE/SIGNS 101-7003-56430 457.27 TOPS'N BARRICADES INC 102908 04/11/2014 BARRICADE/SIGNS 101-7003-56430 426.38 TRULY NOLEN INC 102910 04/11/2014 PEST SPECIAL SVC -RODENTS 101-3008-60116 300.00 UNITED WAY OF THE DESERT 102912 04/11/2014 CONTRIBUTION 101-0000-20981 75.00 US DEPARTMENT OF EDUCA 102913 04/11/2014 GARNISHMENT 101-0000-20985 24.85 VERIZON CALIFORNIA 102914 04/11/2014 ELECTRICAL SIGNALS 101-7004-61116 53.81 VERIZON CALIFORNIA 102914 04/11/2014 ELECTRICAL SIGNAL 101-7004-61116 52.19 VERIZON COMMUNICATION 102915 04/11/2014 INTERNET 3/25-4/24 101-1007-61300 85.00 VINTAGE ASSOCIATES 102916 04/11/2014 PLANT REPLACEMENT 101-7004-60420 48.60 VINTAGE ASSOCIATES 102916 04/11/2014 PLANT REPLACEMENT 101-7004-60420 285.12 VINTAGE ASSOCIATES 102916 04/11/2014 PLANT REPLACEMENT 101-7004-60420 245.07 VINTAGE ASSOCIATES 102916 04/11/2014 PLANT REPLACEMENT 101-7004-60420 106.92 VINTAGE ASSOCIATES 102916 04/11/2014 PLANT REPLACEMENT 101-7004-60420 106.92 VINTAGE ASSOCIATES 102916 04/11/2014 DESERT PRIDE IRRIG VANDAL 101-3005-60423 204.33 VINTAGE ASSOCIATES 102916 04/11/2014 CAMPUS ENTRY FLOWERS 101-3005-60113 56.00 VINTAGE ASSOCIATES 102916 04/11/2014 LQ PARK IRRIG VANDALISM 101-3005-60423 564.30 WHITE CAP CONSTRUCTION 102917 04/11/2014 WIRE CLIPS 101-7003-60431 23.55 WIMMER, ED 102918 04/11/2014 DVBA LUNCHEON 3/19/14 101-7002-60320 22.00 Fund 101- GENERAL FUND Total: 224,655.77 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN RUTAN & TUCKER 102898 04/11/2014 FEB -LEGAL EXPENSE 237-9001-60153 1,213.00 RUTAN & TUCKER 102898 04/11/2014 FEB -LEGAL EXPENSE 237-9001-60153 4,750.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 5,963.00 Fund: 241- HOUSING AUTHORITY PA1 CAHA, BECKY 102851 04/11/2014 PAI -HOUSING AUTHORITY 241-9101-60103 3,750.00 CAPITAL REALTY ANALYSTS 102854 04/11/2014 PA 1 HOUSING AUTHORITY 241-9101-60103 500.00 RUTAN & TUCKER 102898 04/11/2014 FEB -LEGAL EXPENSE 241-9101-60153 378.84 Fund 241- HOUSING AUTHORITY PA1 Total: 4,628.84 Fund: 401- CAPITAL IMPROVEMENT PROGR DDL TRAFFIC INC. 102859 04/11/2014 SPARE BBS X 2 401-1891-45010 6,350.40 DDL TRAFFIC INC. 102859 04/11/2014 BATTERIES-MILES/SEELEY 401-1891-45010 734.40 DDL TRAFFIC INC. 102859 04/11/2014 BBS FOR ACCESS POINT 401-1891-45010 1,996.48 DESERT SUN PUBLISHING CO 102863 04/11/2014 ADS 401-1889-45010 564.08 DESERT SUN PUBLISHING CO 102863 04/11/2014 ADS 401-1878-45010 559.72 ECONOLITE CONTROL PROD 102867 04/11/2014 EQUIPMENT REPAIR 401-1891-45010 1,254.00 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 401-1651-60185 625.00 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 401-1762-60185 392.19 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 401-1804-60185 125.00 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 401-1867-60185 882.10 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 401-1871-60185 3,467.42 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 401-1878-60103 1,787.50 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 401-1884-60103 2,755.00 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 401-1885-60185 500.00 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 401-1887-60103 130.00 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 401-1887-60185 812.50 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 401-1887-60185 1,187.50 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 401-1888-60103 4,875.00 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 401-1894-60103 1,625.00 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 401-1896-60103 500.00 NAI CONSULTING INC 102886 04/11/2014 MAR -PROFESSIONAL SERVIC 401-1897-60108 250.00 PREST VUKSIC ARCHITECTS, 1 102891 04/11/2014 DESIGN 9/28/13-3/21/14 401-1878-60185 3,801.65 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 35,174.94 Fund: 501- EQUIPMENT REPLACEMENT BMW MOTORCYCLES OF RIV 102850 04/11/2014 MOTORCYCLE R&M 501-0000-60679 504.27 R A N AUTO DETAIL 102892 04/11/2014 CAR WASH 3/15/14 501-0000-43430 681.00 R A N AUTO DETAIL 102892 04/11/2014 CAR WASH 3/30/14 501-0000-43430 550.00 4/28/2014 3:25:53 PM Page 3 of 7 18 Demand Register Packet: APPKT00138 - 5HM 4/11/14 Vendor Name Payment Number *Payment Date Payable Description Account Number Amount TOWER ENERGY GROUP 102909 04/11/2014 FUEL 3/1-15/14 501-0000-60674 2,557.23 Fund 501- EQUIPMENT REPLACEMENT Total: 4,292.50 Fund: 502 - INFORMATION TECHNOLOGY TYLER TECHNOLOGIES 102911 04/11/2014 PROFESSIONAL SERVICES 502-0000-60108 8,371.09 Fund 502 - INFORMATION TECHNOLOGY Total: 8,371.09 Grand Total: 283,086.14 4/28/2014 3:25:53 PM Page 4 of 7 19 Demand Register Fund Summary Fund 101 -GENERAL FUND 237 - SUCCESSOR AGCY PA 1 ADMIN 241- HOUSING AUTHORITY PAI 401- CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20304 101-0000-20330 101-0000-20949 101-0000-20981 101-0000-20985 101-0000-22810 101-0000-22830 101-0000-42130 101-0000-42212 101-1001-60153 101-1001-60154 101-1001-60351 101-1005-60103 101-1007-60662 101-1007-61300 101-1007-61301 101-2001-36310 101-2001-60175 101-2001-60460 101-2002-61100 101-2002-61200 101-3001-60510 101-3002-60115 101-3002-60400 101-3002-60420 101-3002-61100 101-3002-61200 101-3003-60149 101-3003-60420 101-3004-60115 101-3005-60113 101-3005-60115 101-3005-60423 101-3005-60424 101-3005-60554 101-3005-61204 101-3005-61208 101-3005-61210 101-3006-60115 101-3006-61200 101-3007-60151 101-3007-60152 101-3008-60108 101-3008-60115 101-3008-60116 101-3008-61200 101-6001-60103 4/28/2014 3:25:53 PM Grand Total: Account Summary Account Name Sales Taxes Payable TMD Collection Fees LT Care Insurance Pay United Way Deductions Garnishments Payable Developer Deposits Miscellaneous Deposits SB 1186 Revenue Facility Rental Attorney Attorney/Litigation Membership Dues Professional Copiers Utilities - Telephone Mobile/Cell Phones Blood/Alcohol Testing Special Enforcement Fu Marketing Utilities - Gas Utilities - Water Contingency Janitorial Office Supplies Operating Supplies Utilities - Gas Water- Inside Special Events Operating Supplies Janitorial Landscape Improvement Janitorial Supplies -Graffiti Materials - Irrigation & L LQ Park Building Utilities - Water -Fritz Bu Utilities - Water -Season Utilities - Water -Adams Janitorial Water- Inside PSDRCVB Airport Activities Technical Janitorial Pest Control Utilities - Water Professional Expense Amount 224,655.77 5,963.00 4,628.84 35,174.94 4,292.50 8,371.09 283,086.14 Expense Amount 111.00 53,663.35 212.00 75.00 224.85 179.50 900.00 314.40 141.00 20,537.33 1,628.94 2,500.00 652.08 1,572.94 85.00 179.55 564.00 665.00 209.52 48.61 69.33 6,000.00 1,637.10 23.04 904.97 102.15 216.34 8.00 43.95 2,566.32 56.00 1,254.60 768.63 260.60 336.00 660.04 21.24 518.54 751.74 66.27 37,995.00 12,500.00 750.00 2,881.50 300.00 117.25 8,789.28 Packet: APPKT00138 - SHIM 4/11/14 Report Summary Page 5 of 7 20 Demand Register Account Number 101-6001-60410 101-6005-60406 101-7001-60104 101-7001-60400 101-7001-60420 101-7002-60183 101-7002-60320 101-7003-56430 101-7003-60115 101-7003-60400 101-7003-60429 101-7003-60431 101-7003-60433 101-7003-60690 101-7004-60125 101-7004-60189 101-7004-60420 101-7004-60423 101-7004-60431 101-7004-61116 101-7004-61211 101-7006-60104 101-7006-60320 237-9001-60153 241-9101-60103 241-9101-60153 401-1651-60185 401-1762-60185 401-1804-60185 401-1867-60185 401-1871-60185 401-1878-45010 401-1878-60103 401-1878-60185 401-1884-60103 401-1885-60185 401-1887-60103 401-1887-60185 401-1888-60103 401-1889-45010 401-1891-45010 401-1894-60103 401-1896-60103 401-1897-60108 501-0000-43430 501-0000-60674 501-0000-60679 502-0000-60108 Project Account Key **None** 1651Des 1762Des 1804Con 1867Des 1871Des 4/28/2014 3:25:53 PM Account Summary Account Name Printing Disaster Prep Supplies Consultants Office Supplies Operating Supplies Map/Plan Checking Travel & Training Barricades Janitorial Office Supplies Signs Materials Paint/Legends Uniforms Temporary Agency Servi Technical Operating Supplies Supplies -Graffiti Materials Utilities - Electric - Signal Utilities - Water - Media Consultants Travel & Training Attorney Professional Attorney Design Design Design Design Design Construction Professional Design Professional Design Professional Design Professional Construction Construction Professional Professional Technical Car Washes Fuel & Oil Motorcycle Repair & Ma Technical Grand Total: Project Account Summary Expense Amount 995.00 23.00 10,060.00 9.99 124.67 2,100.00 22.00 883.65 414.12 157.07 1,711.54 373.47 169.02 358.67 331.50 34,211.28 792.63 11.00 432.54 106.00 4,777.79 2,137.50 391.37 5,963.00 4,250.00 378.84 625.00 392.19 125.00 882.10 3,467.42 559.72 1,787.50 3,801.65 2,755.00 500.00 130.00 2,000.00 4,875.00 564.08 10,335.28 1,625.00 500.00 250.00 1,231.00 2,557.23 504.27 8,371.09 283,086.14 Expense Amount 247,911.20 625.00 392.19 125.00 882.10 3,467.42 Packet: APPKT00138 - SHIM 4/11/14 21 Page 6 of 7 Demand Register Project Account Summary Project Account Key Expense Amount 1878Const 559.72 1878Des 3,801.65 1878Pro 1,787.50 1884Pro 2,755.00 1885 Des 500.00 1887Des 2,000.00 1887Pro 130.00 1888Pro 4,875.00 1889Const 564.08 1891Const 10,335.28 1894Pro 1,625.00 1896Pro 500.00 1897Tech 250.00 Grand Total: 283,086.14 4/28/2014 3:25:53 PM Packet: APPKT00138 - SHM 4/11/14 22 Page 7 of 7 4/28/2014 3:23:19 PM Page 1 of 7 23 Demand Register City of La Quinta, CA Packet: APPKT00142 - shm 4/18/14 Vendor Name Payment Number Payment Date Payable Description Account Number Amount Fund: 101- GENERAL FUND ALSCO INC 102919 04/18/2014 UNIFORM RENTAL EOM 3/28 101-7003-60690 89.05 ALSCO INC 102919 04/18/2014 UNIFORM RENTAL EOM 4/4/ 101-7003-60690 89.05 AMERIPRIDE SERVICES INC 102920 04/18/2014 JANITORIAL EOW 4/3/14 101-3002-60115 64.97 AUTOZONE 102921 04/18/2014 MATERIAL 101-7003-60431 9.70 AUTOZONE 102921 04/18/2014 ELECTRICAL BULB 101-7004-60431 5.82 BAHNSON'S MACHINE SHOP 102922 04/18/2014 LIGHT FIXTURE 101-7004-60431 817.50 BOETTCHER CONCRETE CON 102923 04/18/2014 CAMPUS TRIP HAZARDS 101-3005-60424 1,518.00 BOETTCHER CONCRETE CON 102923 04/18/2014 SPORTS CMPLX TRIP HAZAR 101-3005-60424 742.00 BOYS & GIRLS CLUB OF COA 102924 04/18/2014 FY 13/14 CDBG FUNDING 101-3001-60135 9,940.00 CARQU EST 102925 04/18/2014 BU LBS/LAMPS 101-7004-60431 6.42 CARQU EST 102925 04/18/2014 TERMINAL 101-7004-60431 3.10 CHECKMATE TELEPHONE EX 102927 04/18/2014 ANSWERING SERVICE 101-7006-60104 116.37 CHECKMATE TELEPHONE EX 102927 04/18/2014 ANSWERING SERVICE 101-6004-51070 179.37 COACHELLA VALLEY CONSER 102929 04/18/2014 MAR -MITIGATION FEE 101-0000-20310 43,967.70 COACHELLA VALLEY CONSER 102929 04/18/2014 MAR -MITIGATION FEE 101-0000-43631 -439.68 COACHELLA VALLEY CONSER 102929 04/18/2014 OCT -MITIGATION FEE 101-0000-20310 6,828.66 COACHELLA VALLEY CONSER 102929 04/18/2014 OCT -MITIGATION FEE 101-0000-43631 -68.29 COACHELLA VALLEY WATER 102930 04/18/2014 WATER SERVICE 101-2002-61200 648.88 COACHELLA VALLEY WATER 102930 04/18/2014 WATER SERVICE 101-3004-61200 165.62 COACHELLA VALLEY WATER 102930 04/18/2014 WATER SERVICE 101-3005-61204 78.33 COACHELLA VALLEY WATER 102930 04/18/2014 WATER SERVICE 101-3005-61209 91.05 COACHELLA VALLEY WATER 102930 04/18/2014 WATER SERVICE 101-3008-61200 35.82 COACHELLA VALLEY WATER 102930 04/18/2014 WATER SERVICE 101-7006-60146 142.36 DAIOHS FIRST CHOICE SERVI 102932 04/18/2014 COFFEE SUPPLIES 101-1007-60403 107.46 DAIOHS FIRST CHOICE SERVI 102932 04/18/2014 COFFEE SUPPLIES 101-1007-60403 26.67 DESERT ELECTRIC SUPPLY 102933 04/18/2014 ELECTRIC MATERIAL 101-7004-60431 35.77 DURSO, ADRIENNE & CHRIST 102934 04/18/2014 REFUND TOT OVERPAYMENT 101-0000-41400 11.15 EMC 102935 04/18/2014 DMV RECERTIFICATION 101-1004-60103 165.00 EMERGENCY COMMUNICATI 102936 04/18/2014 CODERED 4/23/14-4/22/15 101-6005-60107 15,000.00 ENTERPRISE R[NT-A=CAR 102937 04/18/207.4 SPECIAL FUNDS -CAR RENTAL 101-2001-60175 255.94 FRIED, DAN 102938 04/18/2014 REFUND TOT OVERPAYMENT 101-0000-41400 1,405.70 GAS COMPANY, THE 102940 04/18/2014 FS#93 GAS 3/3-4/1 101-2002-61100 89.31 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28%14-3/27/ 101-2002-60670 23.73 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-2002-60670 291.07 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-2002-60670 174.46 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-3003-60420 160.92 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-3003-60420 41.60 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-3003-60420 74.48 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-3005-60424 35.04 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 35.46 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 39.36 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 9.71 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 14.01 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 14.34 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 11.04 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 53.94 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 15.94 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 3.10 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 90.62 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 25.79 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 72.87 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 5.84 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 24.87 4/28/2014 3:23:19 PM Page 1 of 7 23 Demand Register Packet: APPKT00142 - shm 4/18/14 Vendor Name Payment Number Payment Date Payable Description Account Number Amount HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 17.09 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 47.80 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 -7.08 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 19.71 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 59.68 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 86.56 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 24.87 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60431 3.49 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60432 159.84 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7003-60433 52.14 HOME DEPOT CREDIT SERVI 102942 04/18/2014 HOME DEPOT 2/28/14-3/27/ 101-7004-60423 10.38 IRC INC 102945 04/18/2014 MAR -BACKGROUND CHECK 101-1004-60103 67.25 JAS PACIFIC INC 102947 04/18/2014 MAR -PLAN CHECK 101-6003-60118 15,691.00 LANDMARK GOLF MANAGE 102950 04/18/2014 MAR -LANDSCAPE 101-7004-60143 5,528.00 LASALLE LIGHTING SERVICES 102951 04/18/2014 WELL LIGHTS 101-7004-60104 732.40 LASALLE LIGHTING SERVICES 102951 04/18/2014 LIGHTING SERVICE 101-7004-60104 6,930.00 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 101-2002-60670 14.34 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 101-2002-60670 14.34 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 101-2002-60670 17.47 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 101-2002-60670 -17.47 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 101-3003-60420 32.21 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 101-3003-60420 31.74 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 101-3003-60420 87.07 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 101-3005-60423 2.03 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 101-3005-60423 21.56 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 101-3005-60555 7.75 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 101-3008-60432 24.60 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 101-3008-60665 2.13 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 101-3008-60665 4.07 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 101-7003-60431 11.86 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 101-7003-60431 25.61 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 101-7003-60431 7.26 MAILFINANCE 102953 04/18/2014 LEASE 4/26/14-7/25/14 101-1007-60661 1,104.29 MAXWELL SECURITY SERVIC 102954 04/18/2014 APR -SECURITY 101-3008-60123 150.00 NEXLEVEL INFORMATION TE 102956 04/18/2014 TEMP FINANCE DIR 101-1006-60104 13,750.00 OFFICE DEPOT 102957 04/18/2014 OFFICE SUPPLIES 101-1005-60400 27.13 OFFICE DEPOT 102957 04/18/2014 OFFICE SUPPLIES 101-1005-60400 19.30 OFFICE DEPOT 102957 04/18/2014 PAPER 101-1007-60402 999.65 OFFICE TEAM 102958 04/18/2014 TEMP STAFFING WKEND 3/2 101-7004-60125 340.00 OFFICE TEAM 102958 04/18/2014 TEMP STAFFING WKEND 3/2 101-1002-60125 476.00 OFFICE TEAM 102958 04/18/2014 TEMP STAFFING WKEND 3/2 101-3002-60125 680.00 OFFICE TEAM 102958 04/18/2014 TEMP STAFFING WKEND 3/2 101-6001-60125 408.00 OFFICE TEAM 102958 04/18/2014 TEMP STAFFING WKEND 3/2 101-6001-60125 306.00 OFFICE TEAM 102958 04/18/2014 TEMP STAFFING WKEND 3/2 101-6001-60125 306.00 OFFICE TEAM 102958 04/18/2014 TEMP STAFFING WKEND 3/2 101-7004-60125 340.00 PAUL ASSOCIATES 102960 04/18/2014 RECEIPT BOOKS 101-1006-60410 493.53 RIVERSIDE COUNTY RECORD 102962 04/18/2014 DEC -RECORDING FEES 101-6004-60108 51.00 SEALE, JASON & JANICE 102963 04/18/2014 REFUND TOT OVERPAYMENT 101-0000-41400 11.25 SOLIS, GREG & MONICA 102964 04/18/2014 REFUND OVERPAYMENT 101-0000-42409 67.00 SOLOMAON, MARSHALL 102965 04/18/2014 REFUND OVERPAYMENT 101-0000-42409 44.00 SPARKLETTS 102967 04/18/2014 WATER 101-7001-60400 147.32 STAPLES ADVANTAGE 102968 04/18/2014 OFFICE SUPPLIES 101-2001-60109 108.70 STAPLES ADVANTAGE 102968 04/18/2014 OFFICE SUPPLIES 101-7001-60400 149.88 STAPLES ADVANTAGE 102968 04/18/2014 OFFICE SUPPLIES 101-6001-60400 134.98 STAPLES ADVANTAGE 102968 04/18/2014 OFFICE SUPPLIES 101-6001-60400 30.22 STAPLES ADVANTAGE 102968 04/18/2014 OFFICE SUPPLIES 101-7001-60420 15.01 STAPLES ADVANTAGE 102968 04/18/2014 OFFICE SUPPLIES 101-7001-60400 46.21 STAPLES ADVANTAGE 102968 04/18/2014 OFFICE SUPPLIES 101-1006-60400 105.22 STAPLES ADVANTAGE 102968 04/18/2014 OFFICE SUPPLIES 101-1006-60400 12.94 STAPLES ADVANTAGE 102968 04/18/2014 OFFICE SUPPLIES 101-3001-60400 17.57 4/28/2014 3:23:19 PM Page 2 of 7 24 Demand Register Packet: APPKT00142 - shm 4/18/14 Vendor Name Payment Number • Payment Date Payable Description Account Number Amount SUNLINE TRANSIT AGENCY 102970 04/18/2014 MAR -BUS PASSES 101-0000-20305 2,349.00 SUNLINE TRANSIT AGENCY 102970 04/18/2014 MAR -BUS PASSES 101-0000-42301 -188.00 TELEPACIFIC COMMUNICATI 102971 04/18/2014 PHONE SVC 3/23/14-4/22/1 101-1007-61300 322.39 TELEPACIFIC COMMUNICATI 102971 04/18/2014 PHONE SVC 3/23/14-4/22/1 101-1007-61300 271.98 TELEPACIFIC COMMUNICATI 102971 04/18/2014 PHONE SVC 3/23/14-4/22/1 101-1007-61300 470.26 TELEPACIFIC COMMUNICATI 102971 04/18/2014 PHONE SVC 3/23/14-4/22/1 101-1007-61300 46.14 TELEPACIFIC COMMUNICATI 102971 04/18/2014 PHONE SVC 3/23/14-4/22/1 101-1007-61300 509.90 TELEPACIFIC COMMUNICATI 102971 04/18/2014 PHONE SVC 3/23/14-4/22/1 101-3001-60184 45.33 TELEPACIFIC COMMUNICATI 102971 04/18/2014 PHONE SVC 3/23/14-4/22/1 101-3005-60554 226.65 TELEPACIFIC COMMUNICATI 102971 04/18/2014 PHONE SVC 3/23/14-4/22/1 101-3005-61204 45.33 TELEPACIFIC COMMUNICATI 102971 04/18/2014 PHONE SVC 3/23/14-4/22/1 101-3006-61300 45.33 TELEPACIFIC COMMUNICATI 102971 04/18/2014 PHONE SVC 3/23/14-4/22/1 101-6005-61300 1,016.47 TELEPACIFIC COMMUNICATI 102971 04/18/2014 PHONE SVC 3/23/14-4/22/1 101-7004-61117 45.33 TELEPACIFIC COMMUNICATI 102971 04/18/2014 PHONE SVC 3/23/14-4/22/1 101-7004-61117 45.33 TERRA NOVA PLANNING & R 102972 04/18/2014 MAR -PROFESSIONAL SVC 101-6001-60103 6,315.87 TYCO INTEGRATED SECURITY 102974 04/18/2014 MAY -MUSEUM 101-3006-60123 94.27 VACATION RENTAL COMPLIA 102975 04/18/2014 MAR-STVR 101-1006-60104 2,820.00 VINTAGE ASSOCIATES 102976 04/18/2014 PLANT REPLACEMENT 101-7004-60420 97.20 VRPA TECHNOLOGIES INC 102977 04/18/2014 TRAFFIC COUNTS 101-7006-60145 5,066.64 WELLS FARGO BUSINESS CA 102979 04/18/2014 VISA CARD PAYMENT 101-1001-60320 177.03 WELLS FARGO BUSINESS CA 102979 04/18/2014 VISA CARD PAYMENT 101-1002-60320 271.57 WELLS FARGO BUSINESS CA 102979 04/18/2014 VISA CARD PAYMENT 101-1004-60320 165.03 WELLS FARGO BUSINESS CA 102979 04/18/2014 VISA CARD PAYMENT 101-2001-60420 44.92 WELLS FARGO BUSINESS CA 102979 04/18/2014 VISA CARD PAYMENT 101-3003-60149 50.85 WELLS FARGO BUSINESS CA 102979 04/18/2014 VISA CARD PAYMENT 101-3007-60410 550.00 WHITE CAP CONSTRUCTION 102980 04/18/2014 SMALLTOOLS 101-7003-60432 64.58 WILLDAN FINANCIAL SERVIC 102981 04/18/2014 APR -JUN L&LADMIN 101-7004-60102 3,903.30 WIRELESS WATCHDOGS 102982 04/18/2014 CELL MAINT 3/14-4/13 101-1007-61301 180.00 WIRELESS WATCHDOGS 102982 04/18/2014 CELL_ MAINT 3/23-4/22 101-1007-61301 112.00 Fund 101- GENERAL FUND Total: 158,562.59 Fund: 224 - TUMF COACHELLA VALLEY ASSOC 102928 04/18/2014 MAR-TUMF FEE 224-0000-20320 71,388.51 Fund 224 - TUMF Total: 71,388.51 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN WILLDAN FINANCIAL SERVIC 102981 04/18/2014 2013 BONDS ANNL DISCLOS 237-9001-60104 750.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 750.00 Fund: 270 - ART IN PUBLIC PLACES FUND POWERS AWARDS INC 102961 04/18/2014 PILLARS AWARDS 270-0000-60482 495.85 Fund 270 - ART IN PUBLIC PLACES FUND Total: 495.85 Fund: 310 - LQ FIN AUTHORITY DEBT SVC WILLDAN FINANCIAL SERVIC 102981 04/18/2014 NOTICE'96 BONDS 310-9501-60102 100.00 Fund 310 - LQ FIN AUTHORITY DEBT SVC Total: 100.00 Fund: 401- CAPITAL IMPROVEMENT PROGR COSTCO 102931 04/18/2014 4TH QTR SALES TAX 401-1767-80040 123,619.32 ITERIS 102946 04/18/2014 VIDEO SYS-POMEL/JEFFERSO 401-1891-45010 16,200.00 ITERIS 102946 04/18/2014 VIDEO SYS-TAMPICO/BERM 401-1891-45010 16,200.00 ITERIS 102946 04/18/2014 VIDEO SYS-MADISON/AIRPO 401-1891-45010 12,582.00 ITERIS 102946 04/18/2014 VIDEO DETECTION EQUIP 401-1891-45010 36,045.00 JTB SUPPLY CO., INC. 102948 04/18/2014 LEDS 401-1891-45010 1,339.20 KOHL'S DEPARTMENT STORE 102949 04/18/2014 4TH QTR SALES TAX 401-1751-80040 12,447.50 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 401-1891-45010 112.47 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 401-1891-45010 82.02 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 401-1891-45010 146.49 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 401-1891-45010 66.18 LOWE'S HOME IMPROVEME 102952 04/18/2014 LOWES 2/26/14-3/20/14 401-1891-45010 4.08 TRANE US INC 102973 04/18/2014 CITY HALL A/C UNIT 401-1895-45010 73,788.84 WALL, DOUG CONSTRUCTIO 102978 04/18/2014 WELLNESS CENTER 401-1894-45010 33,040.24 WALL, DOUG CONSTRUCTIO 102978 04/18/2014 WELLNESS CENTER 401-1894-60185 33,040.24 4/28/2014 3:23:19 PM Page 3 of 7 25 Demand Register Packet: APPKT00142 - shm 4/18/14 Vendor Name Payment Number Payment Date Payable Description Account Number Amount WIRELESS WATCHDOGS 102982 04/18/2014 PHONE PROTECTOR 401-1891-45010 _ Fund 401- CAPITAL IMPROVEMENT PROGR Total: _ _33.48 358,747.06 Fund: 501- EQUIPMENT REPLACEMENT AUTOZONE 102921 04/18/2014 TK#61 BATTERY 501-0000-60675 109.76 AUTOZONE 102921 04/18/2014 TK#61 BATTERY CREDIT 501-0000-60675 -15.00 AUTOZONE 102921 04/18/2014 PARTS 501-0000-60675 9.13 FU ELMAN 102939 04/18/2014 MAR -FUEL 501-0000-60674 1,172.05 HONDA YAMAHA OF REDLA 102944 04/18/2014 MOTORCYCLE SUPPLIES 501-0000-60679 15.10 HONDA YAMAHA OF REDLA 102944 04/18/2014 PARTS 501-0000-60679 258.00 MOUNTAIN VIEW TIRE 102955 04/18/2014 TK#47 TIRES 501-0000-60676 491.32 PARKHOUSE TIRE INC 102959 04/18/2014 TK#64 SWEEPER 501-0000-60678 686.30 SOUTHERN CALIFORINIA GA 102966 04/18/2014 MAR -FUEL 501-0000-60678 797.56 STONE'S, CAM AUTOMOTIVE 102969 04/18/2014 TK#55 SERVICE 501-0000-60676 113.90 Fund 501- EQUIPMENT REPLACEMENT Total: 3,638.12 Fund: 502 - INFORMATION TECHNOLOGY CDW GOVERNMENT INC 102926 04/18/2014 SERVER HARD DRIVE 502-0000-56220 586.81 GOVERNMENT OUTREACH 102941 04/18/2014 GOENFORCE LIC 1/1/13 -11/ 502-0000-60300 2,475.00 WELLS FARGO BUSINESS CA 102979 04/18/2014 VISA CARD PAYMENT 502-0000-56220 101.96 Fund 502 - INFORMATION TECHNOLOGY Total: 3,163.77 Fund: 735 - 97-1 AGENCY REDEMPTION FUND WILLDAN FINANCIAL SERVIC 102981 04/18/2014 AD 97-1 ADMIN 735-0000-23410 137.84 Fund 735 - 97-1 AGENCY REDEMPTION FUND Total: 137.84 4/28/2014 3:23:19 PM _ Grand Total: 596,983.74 26 Page 4 of 7 Demand Register Fund Summary Fund 101 -GENERAL FUND 224 - TUM F 237 - SUCCESSOR AGCY PA 1 ADMIN 270 -ART IN PUBLIC PLACES FUND 310 - LQ FIN AUTHORITY DEBT SVC 401- CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY 735 - 97-1 AGENCY REDEMPTION FUND Account Number 101-0000-20305 101-0000-20310 101-0000-41400 101-0000-42301 101-0000-42409 101-0000-43631 101-1001-60320 101-1002-60125 101-1002-60320 101-1004-60103 101-1004-60320 101-1005-60400 101-1006-60104 101-1006-60400 101-1006-60410 101-1007-60402 101-1007-60403 101-1007-60661 101-1007-61300 101-1007-61301 101-2001-60109 101-2001-60175 101-2001-60420 101-2002-60670 101-2002-61100 101-2002-61200 101-3001-60135 101-3001-60184 101-3001-60400 101-3002-60115 101-3002-60125 101-3003-60149 101-3003-60420 101-3004-61200 101-3005-60423 101-3005-60424 101-3005-60554 101-3005-60555 101-3005-61204 101-3005-61209 101-3006-60123 101-3006-61300 101-3007-60410 101-3008-60123 4/28/2014 3:23:19 PM Grand Total: Account Summary Account Name Due to SunLine MSHCP Mitigation Fee Transient Occupancy Ta Miscellaneous Revenue Animal Licenses CVMSHCP Admin Fee Travel & Training Temporary Agency Servi Travel & Training Professional Travel & Training Office Supplies Consultants Office Supplies Printing Forms Coffee Postage Machine Utilities - Telephone Mobile/Cell Phones LQ Police Volunteers Special Enforcement Fu Operating Supplies Fire Station Utilities - Gas Utilities - Water Boys & Girls Club Fritz Burns Park Office Supplies Janitorial Temporary Agency Servi Special Events Operating Supplies Water - Inside Supplies -Graffiti Materials - Irrigation & L LQ Park Building Sports Complex Building Utilities- Water -Fritz Bu Utilities - Water -Comm Security & Alarm Utilities - Telephone Printing Security & Alarm Expense Amount 158,562.59 71,388.51 750.00 495.85 100.00 358,747.06 3,638.12 3,163.77 137.84 596,983.74 Expense Amount 2,349.00 50,796.36 1,428.10 -188.00 111.00 -507.97 177.03 476.00 271.57 232.25 165.03 46.43 16,570.00 118.16 493.53 999.65 134.13 1,104.29 1,620.67 292.00 108.70 255.94 44.92 517.94 89.31 648.88 9,940.00 45.33 17.57 64.97 680.00 50.85 428.02 165.62 23.59 2,295.04 226.65 7.75 123.66 91.05 94.27 45.33 550.00 150.00 Packet: APPKT00142 - shm 4/18/14 Report Summary 27 Page 5 of 7 Demand Register Account Number 101-3008-60432 101-3008-60665 101-3008-61200 101-6001-60103 101-6001-60125 101-6001-60400 101-6003-60118 101-6004-51070 101-6004-60108 101-6005-60107 101-6005-61300 101-7001-60400 101-7001-60420 101-7003-60431 101-7003-60432 101-7003-60433 101-7003-60690 101-7004-60102 101-7004-60104 101-7004-60125 101-7004-60143 101-7004-60420 101-7004-60423 101-7004-60431 101-7004-61117 101-7006-60104 101-7006-60145 101-7006-60146 224-0000-20320 237-9001-60104 270-0000-60482 310-9501-60102 401-1751-80040 401-1767-80040 401-1891-45010 401-1894-45010 401-1894-60185 401-1895-45010 501-0000-60674 501-0000-60675 501-0000-60676 501-0000-60678 501-0000-60679 502-0000-56220 502-0000-60300 735-0000-23410 Project Account Key **None** 1751Contr 1767Contr 1891Const 1894Con 1894Des 4/28/2014 3:23:19 PM Account Summary Account Name Small Tools/Equipment Maint.-Other Equipment Utilities - Water Professional Temporary Agency Servi Office Supplies Plan Check Animal Shelter Technical Instructors Utilities - Telephone Office Supplies Operating Supplies Materials Small Tools/Equipment Paint/Legends Uniforms Administration Consultants Temporary Agency Servi SilverRock Way Landsca Operating Supplies Supplies -Graffiti Materials Utilities - Electric - Medi Consultants Traffic Counts/Studies PM 10 SilverRock TUMF Payable to CVAG Consultants Operating Supplies Administration Contribution Contribution Construction Construction Design Construction Fuel & Oil Parts & Maintenance Su Vehicle Repair & Mainte Street Sweeper Motorcycle Repair & Ma Computers Maintenance Agreemen AD Administrative fees Grand Total: Project Account Summary Expense Amount 24.60 6.20 35.82 6,315.87 1,020.00 165.20 15,691.00 179.37 51.00 15,000.00 1,016.47 343.41 15.01 723.44 224.42 52.14 178.10 3,903.30 7,662.40 680.00 5,528.00 97.20 10.38 868.61 90.66 116.37 5,066.64 142.36 71,388.51 750.00 495.85 100.00 12,447.50 123,619.32 82,810.92 33,040.24 33,040.24 73,788.84 1,172.05 103.89 605.22 1,483.86 273.10 688.77 2,475.00 137.84 596,983.74 Expense Amount 238,236.68 12,447.50 123,619.32 82,810.92 33,040.24 33,040.24 Packet: APPKT00142 - shm 4/18/14 Page 6 of 7 28 Demand Register Project Account Summary Project Account Key Expense Amount 1895Const 73,788.84 Grand Total: 596,983.74 Packet: APPKT00142 - shm 4/18/14 4/28/2014 3:23:19 PM Page 7 of 7 29 4/28/2014 3:18:04 PM Page 1 of 5 30 Demand Register -,, City of La Quinta, CA Packet: APPKT00149 - SHM 4/25/14 Vendor Name Payment Number Payment Date Payable Description Account Number Amount Fund: 101 -GENERAL FUND ACOSTA, CHRISTINA 102983 04/25/2014 DEPOSIT REFUND 101-0000-22830 50.00 ADVANCED INSTALLATIONS 1 102984 04/25/2014 REFUND OVERPAYMENT 101-0000-41600 5.00 AL'S MOVING & DELIVERY 102985 04/25/2014 REFUND OVERPAYMENT 101-0000-41600 7.00 ALVAREZ, MARIA ISABEL 102986 04/25/2014 INSTUCTOR PAYMENT 101-3002-60107 832.47 BANK OF NEW YORK MELLO 102987 04/25/2014 ADMIN FEE Q/E 3/31/14 101-1006-60102 1,500.00 BEST SIGNS INC 102988 04/25/2014 VEHICLE DECALS 101-7003-60420 768.42 SODDEN, RENATE 102989 04/25/2014 INSTUCTOR PAYMENT 101-3002-60107 228.20 BRAINBRIDGE, JANET 102990 04/25/2014 DEPOSIT REFUND 101-0000-22830 100.00 CADENCE COMMUNICATION 102992 04/25/2014 MAR -SNR HOTLINE 101-1006-60104 53.00 CAESAR'S CARPET & UPHOLS 102993 04/25/2014 REFUND OVERPAYMENT 101-0000-41600 12.00 CALPERS LONG-TERM CARE 102994 04/25/2014 LONG TERM CARE 101-0000-20949 106.00 CASSEL, LLORA 102995 04/25/2014 INSTUCTOR PAYMENT 101-3003-60107 291.20 CROOYMANS, KATHY 102998 04/25/2014 REFUND TOT OVERPAYMENT 101-0000-41400 1,440.00 DELL MARKETING LP 102999 04/25/2014 EOC COMPUTERS 101-6005-60406 6,007.44 DELL MARKETING LP 102999 04/25/2014 EOC COMPUTERS 101-6005-60406 5,149.25 DEPARTMENT OF ANIMAL SE 103000 04/25/2014 MAR -SHELTER SERVICE 101-6004-51071 9,299.30 DESERT ELECTRIC SUPPLY 103002 04/25/2014 ELECTRICAL MATERIAL 101-7004-60431 18.05 DESERT ELECTRIC SUPPLY 103002 04/25/2014 ELLECTRICAL SUPPLY 101-7004-60431 114.47 DISH NETWORK 103003 04/25/2014 EOC DISH 4/13-5/12 101-6005-60107 60.73 EAST COUNTY CHILD CARE C 103004 04/25/2014 DEPOSIT REFUND 101-0000-22830 200.00 ESGIL CORPORATION 103005 04/25/2014 MAR -BLDG PLAN CHECK 101-6003-60118 348.61 FG CREATIVE INC 103006 04/25/2014 PRESS RELEASE 101-3007-60461 250.00 FG CREATIVE INC 103006 04/25/2014 PRESS RELEASE -CITY HALL H 101-3007-60461 250.00 FG CREATIVE INC 103006 04/25/2014 MEDIA COMMISSIONS 101-3007-60461 1,963.57 FG CREATIVE INC 103006 04/25/2014 SUMMER AD CAMPAIGN 101-3007-60461 3,825.00 FG CREATIVE INC 103006 04/25/2014 MEDIA PLACEMENTS 101-3007-60461 17,859.20 FUN SERVICES 103007 04/25/2014 CITY PICNIC 101-3001-80021 1,749.00 HAMPTON, LACEY 103008 04/25/2014 DEPOSIT REFUND 101-0000-22830 50.00 HERRIS, NICOL 103010 04/25/2014 INSTUCTOR PAYMENT 101-3002-60107 28.00 HF&H CONSULTANTS, LLC 103011 04/25/2014 MAR -AB 939 CONSULTANT 101-1004-60126 726.25 KLEINE, CINDY 103013 04/25/2014 DEPOSIT REFUND 101-0000-22830 100.00 LA QUINTA FARMS LLC 103014 04/25/2014 APR-PM10 SERVICE 101-7006-60146 23,575.22 LASALLE PAINTING, INC. 103015 04/25/2014 REMOVE SURFACE @ WATE 101-3005-60424 2,330.00 LENNAR COMMUNITIES INC 103016 04/25/2014 REFUND PLN CK OVERPAYM 101-0000-42810 1,680.00 LERNER, RICHARD 103017 04/25/2014 REFUND TOT OVERPAYMENT 101-0000-41400 9.90 MAYSELS, SUSAN 103019 04/25/2014 LCC-ONTARIO-MAYSELS, 5 101-1005-60330 92.40 MCKINNEY, BRYAN 103020 04/25/2014 REIMB FITNESS CTR FEES 101-1004-60104 25.00 MEEDS, WAYNE 103021 04/25/2014 INSTUCTOR PAYMENT 101-3002-60107 200.00 MIZELL SENIOR CENTER 103022 04/25/2014 MAR -LUNCHEON 101-3002-60420 80.00 MIZELL SENIOR CENTER 103022 04/25/2014 FEB -LUNCHEON 101-3002-60420 92.00 MUSACCO, BRITTNEY 103024 04/25/2014 DEPOSIT REFUND 101-0000-22830 50.00 NEW CONSTRUCTION SOLUT 103025 04/25/2014 RESTROOM FIRE DAMAGE 101-3005-60423 1,203.00 NI GOVERNMENT SERVICES 1 103026 04/25/2014 MAR -CELL PHONES 101-6005-61304 151.68 OFFICE DEPOT 103027 04/25/2014 BCARDS-FREDERICK/PICKOW 101-2001-60420 159.84 OFFICE DEPOT 103027 04/25/2014 OFFICE SUPPLIES 101-1005-60400 45.36 OFFICE TEAM 103028 04/25/2014 TEMP STAFFING WKEND 3/2 101-1002-60125 484.50 OFFICE TEAM 103028 04/25/2014 TEMP STAFFING WKEND 3/2 101-3002-60125 510.00 OFFICE TEAM 103028 04/25/2014 TEMP STAFFING WKEND 3/2 101-6001-60125 340.00 OFFICE TEAM 103028 04/25/2014 TEMP STAFFING WKEND 4/4 101-6001-60125 306.00 OFFICE TEAM 103028 04/25/2014 TEMP STAFFING WKEND 4/4 101-6001-60125 340.00 OFFICE TEAM 103028 04/25/2014 TEMP STAFFING WKEND 4/4 101-1002-60125 484.50 OFFICE TEAM 103028 04/25/2014 TEMP STAFFING WKEND 4/4 101-3002-60125 680.00 ON-TRAC 103029 04/25/2014 OVERNIGHT MAIL 101-1007-60470 56.97 4/28/2014 3:18:04 PM Page 1 of 5 30 Demand Register Packet: APPKT00149 - SHM 4/25/14 Vendor Name Payment Number Payment Date Payable Description Account Number Amount PANERA BREAD 103030 04/25/2014 CITY PICNIC 101-3001-60137 600.00 PLUG & PAY TECHNOLOGIES 103033 04/25/2014 JAN -MAR -CREDIT CARD FEES 101-3003-60122 60.00 POINT7WEST INC 103034 04/25/2014 TV SPOT FOR SUMMER 101-3007-60461 325.00 RADEVA, MONIKA 103035 04/25/2014 SUBSCRIPTION -ADOBE CON 101-6001-60400 23.88 RIVERSIDE COUNTY RECORD 103036 04/25/2014 JAN -RECORDING FEES 101-0000-20325 91.00 RIVERSIDE COUNTY RECORD 103037 04/25/2014 FEB -RECORDING FEES 101-6004-60108 23.00 RIVERSIDE COUNTY SHERIFF 103038 04/25/2014 POLICE SVC 2/6-3/5 101-2001-60161 517,889.07 RIVERSIDE COUNTY SHERIFF 103038 04/25/2014 POLICE SVC 2/6-3/5 101-2001-60162 49,543.84 RIVERSIDE COUNTY SHERIFF 103038 04/25/2014 POLICE SVC 2/6-3/5 101-2001-60163 142,840.79 RIVERSIDE COUNTY SHERIFF 103038 04/25/2014 POLICE SVC 2/6-3/5 101-2001-60164 39,913.58 RIVERSIDE COUNTY SHERIFF 103038 04/25/2014 POLICE SVC 2/6-3/5 101-2001-60166 9,958.40 RIVERSIDE COUNTY SHERIFF 103038 04/25/2014 POLICE SVC 2/6-3/5 101-2001-60167 9,958.40 RIVERSIDE COUNTY SHERIFF 103038 04/25/2014 POLICE SVC 2/6-3/5 101-2001-60169 73,182.98 RIVERSIDE COUNTY SHERIFF 103038 04/25/2014 POLICE SVC 2/6-3/5 101-2001-60170 29,160.70 RIVERSIDE COUNTY SHERIFF 103038 04/25/2014 POLICE SVC 2/6-3/5 101-2001-60171 16,473.60 RIVERSIDE COUNTY SHERIFF 103038 04/25/2014 POLICE SVC 2/6-3/5 101-2001-60172 32,494.59 RIVERSIDE DEPARTMENT OF 103040 04/25/2014 GARNISHMENT 101-0000-20985 200.00 ROJAS, MIGUEL ANGEL 103041 04/25/2014 INSTUCTOR PAYMENT 101-3003-60107 2,947.36 S.T.A.R. ORTHOPAEDICS 103042 04/25/2014 REFUND OVERPAYMENT 101-0000-41600 6.70 SHADOW ROCK CHURCH 103043 04/25/2014 DEPOSIT REFUND 101-0000-22830 50.00 SOUZA, DEBRA A FEDOR 103044 04/25/2014 INSTUCTOR PAYMENT 101-3002-60107 117.60 STAPLES ADVANTAGE 103045 04/25/2014 OFFICE SUPPLIES 101-3002-60400 44.63 STAPLES ADVANTAGE 103045 04/25/2014 OFFICE SUPPLIES 101-1002-60400 58.02 STAPLES ADVANTAGE 103045 04/25/2014 OFFICE SUPPLIES 101-3001-60400 54.72 SWANK MOTION PICTURES 103046 04/25/2014 MOONLIGHT MOVIES 101-3001-60137 704.00 TOPS'N BARRICADES INC 103048 04/25/2014 BARRICADES/SIGNS 101-7003-60428 161.73 TOPS'N BARRICADES INC 103048 04/25/2014 101700360428 101-7003-60428 245.70 TOPS'N BARRICADES INC 103048 04/25/2014 BARRICADES/SIGNS 101-7003-60428 60.48 TOPS'N BARRICADES INC 103048 04/25/2014 BARRICADES/SIGNS 101-7003-60428 22.68 TYCO INTEGRATED SECURITY 103049 04/25/2014 MAY -ALARM 101-3002-60123 349.44 UNITED WAY OF THE DESERT 103050 04/25/2014 CONTRIBUTION 101-0000-20981 75.00 US DEPARTMENT OF EDUCA 103051 04/25/2014 GARNISHMENT 101-0000-20985 15.62 VERIZON CALIFORNIA 103053 04/25/2014 TI @ CITY HALL 101-2001-61300 283.56 VERIZON COMMUNICATION 103054 04/25/2014 INTERNET 4/10-5/9 101-1007-61300 58.58 VIELHARBER, KAREN 103055 04/25/2014 INSTUCTOR PAYMENT 101-3002-60107 98.88 VILLALPANDO, GILBERT 103056 04/25/2014 REFRESHMENTS 101-3001-60420 51.00 WALMART COMMUNITY 103057 04/25/2014 SP EVENT -DISC GOLF 101-3003-60420 75.00 WATERLOGIC USA FINANCE 1 103058 04/25/2014 WATER COOLERS 101-1007-60404 226.80 WILSON, CAROLYN 103059 04/25/2014 REFUND OVERPAYMENT 101-0000-42409 20.00 WIMMER, ED 103060 04/25/2014 APR-APWA LUNCHEON 101-7002-60320 20.00 Fund 101- GENERAL FUND Total: 1,014,774.86 Fund: 218 - CV VIOLENT CRIME TASK FOR BURRTEC WASTE & RECYCLI 102991 04/25/2014 APR -TRASH SERVICE 218-0000-61501 85.61 COMMAND ONE SECURITY 102997 04/25/2014 APR -JUN ALARM 218-0000-60123 66.00 DESERT BUSINESS MACHINE 103001 04/25/2014 CONTRACT/SUPPLIES 3/23-4 218-0000-60665 48.13 IMPERIAL IRRIGATION -GANG 103012 04/25/2014 ELECTRICITY 3/4-4/1 218-0000-61101 274.14 PARRA, ANA L 103031 04/25/2014 MAR -JANITORIAL 218-0000-30150 165.00 RIVERSIDE COUNTY SHERIFF' 103039 04/25/2014 CLERICAL OT 2/6-3/5 218-0000-30100 1,093.32 TIME WARNER -GANG TASK F 103047 04/25/2014 CABLE SVC 3/1-28/14 218-0000-61400 60.83 VERIZON CA - GANG TASK F 103052 04/25/2014 PHONE 3/22-4/21 218-0000-61300 382.65 VERIZON CA - GANG TASK F 103052 04/25/2014 CLETS LINE 3/28-4/27 218-0000-42190 266.71 Fund 218 - CV VIOLENT CRIME TASK FOR Total: 2,442.39 Fund: 401- CAPITAL IMPROVEMENT PROGR LOCK SHOP INC, THE 103018 04/25/2014 SIGNAL CABINETS LOCKS 401-1891-45010 196.21 PLANIT REPROGRAPHICS SYS 103032 04/25/2014 BID PLANS & SPECS 2012-07 401-1884-45010 478.55 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 674.76 Fund: 501- EQUIPMENT REPLACEMENT MOUNTAIN VIEW TIRE 103023 04/25/2014 TK#67 TIRES 501-0000-60676 123.37 Fund 501- EQUIPMENT REPLACEMENT Total: 123.37 4/28/2014 3:18:04 PM Page 2 of 5 31 Demand Register Vendor Name Payment Number Fund: 502 - INFORMATION TECHNOLOGY CDW GOVERNMENT INC 102996 HENSON CONSULTING GRO 103009 4/28/2014 3:18:04 PM Packet: APPKT00149 - SHM 4/25/14 Payment Date - Payable Description Account Number Amount 04/25/2014 EXTERNAL DVD DR -LAPTOPS 502-0000-56220 438.68 04/25/2014 PRJ IMPLEMENTATION & SU 502-0000-60108 5,425.00 Fund 502 - INFORMATION TECHNOLOGY Total: 5,863.68 Grand Total: 1,023,879.06 32 Page 3 of 5 Demand Register 4/28/2014 3:18:04 PM Packet: APPKT00149 - SHIM 4/25/14 Repoirt Summary Fund Summary Fund Expense Amount 101- GENERAL FUND 1,014,774.86 218 - CV VIOLENT CRIME TASK FOR 2,442.39 401 - CAPITAL IMPROVEMENT PROGR 674.76 501- EQUIPMENT REPLACEMENT 123.37 502 - INFORMATION TECHNOLOGY 5,863.68 Grand Total: 1,023,879.06 Account Summary Account Number Account Name Expense Amount 101-0000-20325 Due to County Recorder 91.00 101-0000-20949 LT Care Insurance Pay 106.00 101-0000-20981 United Way Deductions 75.00 101-0000-20985 Garnishments Payable 215.62 101-0000-22830 Miscellaneous Deposits 600.00 101-0000-41400 Transient Occupancy Ta 1,449.90 101-0000-41600 Business Licenses 30.70 101-0000-42409 Animal Licenses 20.00 101-0000-42810 PM Map Checking fee 1,680.00 101-1002-60125 Temporary Agency Servi 969.00 101-1002-60400 Office Supplies 58.02 101-1004-60104 Consultants 25.00 101-1004-60126 AB 939 Consultant 726.25 101-1005-60330 Mileage Reimbursement 92.40 101-1005-60400 Office Supplies 45.36 101-1006-60102 Administration 1,500.00 101-1006-60104 Consultants 53.00 101-1007-60404 Bottled Water 226.80 101-1007-60470 Postage 56.97 101-1007-61300 Utilities - Telephone 58.58 101-2001-60161 Sheriff - Patrol 517,889.07 101-2001-60162 Patrol Deputy Overtime 49,543.84 101-2001-60163 Target Team 142,840.79 101-2001-60164 Community Services Offi 39,913.58 101-2001-60166 Gang Task Force 9,958.40 101-2001-60167 Narcotics Task Force 9,958.40 101-2001-60169 Motor Officer 73,182.98 101-2001-60170 Dedicated Sargeant 29,160.70 101-2001-60171 Dedicated Lieutenant 16,473.60 101-2001-60172 Sheriff- Mileage 32,494.59 101-2001-60420 Operating Supplies 159.84 101-2001-61300 Utilities -Telephone 283.56 101-3001-60137 Community Special Even 1,304.00 101-3001-60400 Office Supplies 54.72 101-3001-60420 Operating Supplies 51.00 101-3001-80021 Special Projects 1,749.00 101-3002-60107 Instructors 1,505.15 101-3002-60123 Security & Alarm 349.44 101-3002-60125 Temporary Agency Servi 1,190.00 101-3002-60400 Office Supplies 44.63 101-3002-60420 Operating Supplies 172.00 101-3003-60107 Instructors 3,238.56 101-3003-60122 Credit Card Fees 60.00 101-3003-60420 Operating Supplies 75.00 101-3005-60423 Supplies -Graffiti 1,203.00 101-3005-60424 Materials - Irrigation & L 2,330.00 101-3007-60461 Economic Development/ 24,472.77 101-6001-60125 Temporary Agency Servi 986.00 Page 4 of 5 33 Demand Register Account Number 101-6001-60400 101-6003-60118 101-6004-51071 101-6004-60108 101-6005-60107 101-6005-60406 101-6005-61304 101-7002-60320 101-7003-60420 101-7003-60428 101-7004-60431 101-7006-60146 218-0000-30100 218-0000-30150 218-0000-42190 218-0000-60123 218-0000-60665 218-0000-61101 218-0000-61300 218-0000-61400 218-0000-61501 401-1884-45010 401-1891-45010 501-0000-60676 502-0000-56220 502-0000-60108 Project Account Key **None** 1884Const 1891Const 4/28/2014 3:18:04 PM Account Summary Account Name Office Supplies Plan Check Answering Service Technical Instructors Disaster Prep Supplies Mobile/Cell Phones Travel & Training Operating Supplies Barricades Materials PM 30 SilverRock Cty Riverside -Salaries Janitorial Service CLET Line Alarm Service Maint.-Other Equipment Electricity Utilities - Telephone Cable Refuse Collection Construction Construction Vehicle Repair & Mainte Computers Technical Grand Total: Project Account Summary Grand Total: Expense Amount 23.88 348.61 9,299.30 23.00 60.73 11,156.69 151.68 20.00 768.42 490.59 132.52 23,575.22 1,093.32 165.00 266.71 66.00 48.13 274.14 382.65 60.83 85.61 478.55 196.21 123.37 438.68 5,425.00 1,023,879.06 Expense Amount 1,023,204.30 478.55 196.21 1,023,879.06 Packet: APPKT00149 - SHM 4/25/14 Page 5 of 5 34 35 Tityl 4.fWQ" CITY / SA / HA / FA MEETING DATE: May 6, 2014 AGENDA CATEGORY: ITEM TITLE: PROFESSIONAL SERVICES BUSINESS SESSION: AGREEMENT WITH TRAFFEX ENGINEERS, INC. CONSENT CALENDAR: FOR CONTRACT CITY TRAFFIC ENGINEER SERVICES STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve a Professional Services Agreement with Traffex Engineers, Inc., in an amount not to exceed $170,000, for contract traffic engineer services and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY: • Traffex Engineers, Inc. has been the City's traffic engineering firm since 2003 providing traffic operations, traffic signal system design, and traffic review of development projects for the City. • The City's Professional Services Agreement (PSA) with Traffex Engineers expires on June 30, 2014. • Traffex Engineers has extensive knowledge of the City's transportation system and has provided superior traffic engineering services that are not likely to be replicated by another engineering firm. They have also been providing additional office hours when needed, and are not requesting an increase in their hourly rate. • The proposed PSA (Attachment 1) would be for a period of one year, from July 1, 2014 through June 30, 2015, with an option to extend for one additional year upon mutual agreement. FISCAL IMPACT: The proposed Fiscal Year 2014/2015 budget will contain $170,000 for Contract City Traffic Engineer Services. This contract is for a not to exceed amount of $170,000. 36 BACKGROUND/ANALYSIS: Nazir Lalani, President of Traffex Engineers, has been the City's contract Traffic Engineer since 2003. Mr. Lalani provides the expertise for planning and operations not possessed by staff. The City elects to contract for this service in order to gain this expertise on an on call basis versus retaining a full time employee, and to benefit from Mr. Lalani's experience from consulting engagements with other communities. The City's current PSA with Traffex Engineers expires on June 30, 2014. The proposed PSA contains an initial term of one year, commencing July 1, 2014 which, if agreed upon by both the City and consultant, may be extended for an additional year. The City reserves the right to terminate the PSA at any time upon thirty days' written notice to the consultant. The City's consultant services selection process allows City Council to approve consultant contracts without a request for proposals (RFP) process when warranted. When the RFP was last issued in 2003, Traffex Engineers was the only firm that met City requirements. Staff has reviewed the qualifications of other firms that provide like services and has consulted with other public agencies to determine if better more cost effective services may be obtained. However, this survey did not surface firms that can provide the required services in a more cost effective manner. Traffex Engineers also provides transportation engineering for several local entities including the Cities of Palm Desert, Rancho Mirage and Indian Wells, as well as the Coachella Valley Association of Governments. Their experience with these agencies assists the City of La Quinta in better coordinating traffic flows and control with adjoining communities. Traffex Engineers is not requesting an increase in their hourly rate and has provided additional office hours as necessary since the reduction in City staffing and the launching of GORequest in 2013. Staff therefore believes Traffex Engineers to be the most cost effective alternative for addressing the transportation engineering needs of the City and recommends approval of this PSA without incurring the time and expense of a formal RFP process. ALTERNATIVES: Due to the technical nature of the work performed by Traffex Engineers and the firsthand knowledge Mr. Lalani possesses relative to the City's traffic and transportation system, staff does not recommend an alternative action. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachment: 1. PSA with Traffex Engineers 37 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and TRAFFEX ENGINEERS, INC. ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Contract City Traffic Engineer Services, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until Last revised 2-5-14 1 38 acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services ("Additional Services") when directed to do so by the Contract Officer. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforeceable. Failure of Consultant to secure the Contract Manager's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time due, whether by way of compensation, restitution, quantum meruit, etc. for Additional Services provided without the appropriate authorization from the Contract Manager. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.2 of this Agreement. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed One Hundred Seventy Thousand Dollars ($170,000.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Last revised 2-5-14 2 39 Schedule of Compensation, Consultant's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement, "Additional Services." 2.2 Compensation for Additional Services. Additional services approved in advance by the Contract Manager pursuant to Section 1.6 of this Agreement, "Additional Services," shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for additional services must be approved by the La Quinta City Council. Under no circumstances shall Consultant receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of this Agreement. 2.3 Method of Billing. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit C (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for Last revised 2-5-14 3 40 performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with Sections 8.7 or 8.8 of this Agreement, the term of this agreement shall commence on July 1, 2014 and terminate on June 30, 2015 (initial term). This agreement may be extended for 1 additional year upon mutual agreement by both parties (extended term). 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Nazir Lalani It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Last revised 2-5-14 4 41 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the Commercial General Liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Last revised 2-5-14 5 Cya Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Last revised 2-5-14 6 43 Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.3 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at Last revised 2-5-14 7 44 or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 9. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Consultant agrees not to self -insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. Last revised 2-5-14 8 45 14. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 20. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Last revised 2-5-14 9 46 6.0 INDEMNIFICATION. 6.1 General Indemnification Provision. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 6.2 Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. Last revised 2-5-14 10 47 a. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals. 1. Applicability of Section 6.2(b). Notwithstanding Section 6.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 6.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 7.0 RECORDS AND REPORTS. 7.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 7.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such Last revised 2-5-14 11 48 books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 7.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Last revised 2-5-14 12 49 Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.7. 8.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with Last revised 2-5-14 13 50 the provisions of Section 8.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES: NONDISCRIMINATION. 9.1 Non-liabilityof Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. Last revised 2-5-14 14 51 To City: CITY OF LA QUINTA Attention: Frank Spevacek, City Manager 78-495 Calle Tampico La Quinta, California 92253 To Consultant: TRAFFEX ENGINEERS, INC. Attention: Nazir Lalani P.O. Box 5784 Ventura, California 93005-0784 E-mail: nazirlalani1(a)gmail.com 10.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 10.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. Last revised 2-5-14 15 52 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Frank J. Spevacek, City Manager Date ATTEST: Susan Maysels, City Clerk /_\NNS 0TLJ21I7_%Vr01go] ViTAI M. Katherine Jenson, City Attorney CONSULTANT: Traffex Engineerinq, Inc. By: _ Name: Title: Date: Last revised 2-5-14 16 53 Exhibit A Scope of Services Traffex Engineers, Inc. shall provide traffic engineering services for the City to include, but not be limited to, the following: Assist City with preparation of an Annual Traffic Safety Report, to be completed by September 1, 2014. 1) Identify and develop solutions for and advise City staff on addressing and responding to citizen requests using the Go Request system. 2) Provide technical assistance for traffic signal design and day to day traffic operations including traffic signals. 3) Provide an initial response to citizen requests based on when the request was submitted to the City through the Go Request system. 4) Preparing materials to be used for issuing work orders to implement signing and striping changes requested by citizens. 5) Review development plans including environmental impact reports and impact studies for potential traffic issues and advise City on possible solutions. 6) Review precise grading and public improvement plans for potential traffic issues and advise City on possible solutions. 7) Review all traffic control plans for construction projects and advise City on potential issues. 8) Attend City Council and Planning Commission meetings if requested. 9) Review and update the Crossroads traffic collision data baseand advise City staff on traffic issues involved. 10) Assist Traffic Signal Maintenance Technicians with signal timing and signal communications, central computer signal system, data collection, report preparation and signal/striping plan layout and plan check. 11) Provide technical input to City staff with signing and striping changes, issuing work orders to address citizen requests, signal equipment upgrades and parts, collision analysis, speed limits, traffic volume data and other work performed by City staff. 12) Review traffic plans for capital improvement projects and advise City on potential issues. Last revised 2-5-14 17 54 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.2 of this Agreement, the maximum total compensation to be paid to Consultant under this Agreement is One Hundred Seventy Thousand Dollars ($170,000) ("Contract Sum"). The Contract Sum shall be paid to Consultant in installment payments made on a monthly basis and in an amount identified in Consultants Schedule of Compensation attached hereto for the work tasks performed and properly invoiced by Consultant in conformance with Section 2.2 of the Agreement. Schedule of Billing Rates Professional Staff Hourly Rates Principal (Registered Professional Engineer) $145.00 Upon receipt by City and under separate invoice the Consultant shall provide the traffic engineering support services at the following rates: SuI212ort Staff Associate Engineer Drafter/Technician Secretary Hourly Rates $100.00 $ 75.00 $ 50.00 Last revised 2-5-14 18 55 Exhibit C Schedule of Performance The Contract period for traffic engineering services shall be one year from the date of this Contract, unless extended by amendment by the City. Last revised 2-5-14 19 56 Exhibit D Special Requirements None Last revised 2-5-14 20 57 u�it,�cv of CITY / SA / HA / FA MEETING DATE: May 6, 2014 ITEM TITLE: EXCUSE BOARD MEMBER DAVID PARK'S ABSENCE FROM THE APRIL 9, 2014 INVESTMENT ADVISORY BOARD MEETING RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a request from Board Member Park to be excused from the April 9, 2014 Investment Advisory Board meeting. BACKGROUND/ANALYSIS: Board Member Park requested to be excused from the April 9, 2014 Investment Advisory Board meeting due to family medical matters. The La Quinta Municipal Code provides that: "A board or commission member may request advance permission from the City Council to be absent at one or more regular meetings due to extenuating circumstances, and/or may request the City Council to excuse an absence after -the -fact where such extenuating circumstances prevented the member from seeking advance permission to be absent." If such permission or excuse is granted by the City Council, the absence shall not be counted toward the above -stated limitations. ALTERNATIVES: Deny Board Member Park's request to be excused. Denial of the request would result in the absence being counted toward his limitation on absences as noted above. Report prepared by: Patrick Griffin, Interim Finance Director Report approved for submission by: Frank J. Spevacek, City Manager 58 59 G` OF 9'c CITY / SA/ HA/ FA MEETING DATE: May 6, 2014 AGENDA CATEGORY: ITEM TITLE: DENIAL OF CLAIM FOR DAMAGES FILED BUSINESS SESSION: BY: DAVID AND PATRICIA LAWSER; DATE OF LOSS — AUGUST 25, 2013 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of David and Patricia Lawser in its entirety. EXECUTIVE SUMMARY: • A claim was filed by David and Patricia Lawser with a reported date of loss of August 25, 2013. • It was forwarded to Carl Warren & Company, the City's claims administrator. • Carl Warren reviewed the claim and recommends denial. FISCAL IMPACT: The claim was submitted with an approximate amount of $15,000. BACKGROUND/ANALYSIS: The claim is for property damage due to flooding from a summer storm. The claimants state that the storm water drainage was inadequate and the overflow flooded the entire property, including their home and its contents. Carl Warren's investigation revealed no liability on behalf of the City, as the flooding condition created during the heavy rainfall was due to the golf course creating a berm in the City graded swale, restricting the natural flow of water to the golf course. ALTERNATIVES: The City's claims administrator is relied on to perform an accurate and thorough 60 preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim. Staff does not, therefore, recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources, General Services Manager Report approved for submission by: Frank J. Spevacek, City Manager r:S ceit!t _ x z OF T� CITY / SA / HA / FA MEETING DATE: May 6, 2014 ITEM TITLE: APPROVE SUB -REIMBURSEMENT AGREEMENT WITH COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS, ALL COACHELLA VALLEY CITIES AND RIVERSIDE COUNTY FOR THE INTERCHANGE PROJECT AT JEFFERSON STREET/INTERSTATE 10 RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Sub -Reimbursement Agreement with Coachella Valley Association of Governments, all Coachella Valley Cities and Riverside County for the Interchange Project at Jefferson Street/Interstate 10, and authorize the City Manager to execute the Agreement subject to revisions approved by the City Attorney. EXECUTIVE SUMMARY: • The Jefferson Street/1-10 Interchange is a priority Measure A project. (Measure A was a voter approved tax designated for transportation projects throughout Riverside County.) • The project includes construction of a new interchange with improved access to both directions of the freeway as well as a new eight -lane Jefferson Street overcrossing of Interstate 10. • Design of the interchange is nearing completion and construction will begin in early 2015. • The proposed Sub -Reimbursement Agreement (Attachment 1) provides for the distribution of the local agency funding responsibilities: The Coachella Valley Association of Governments (CVAG) will be responsible for 75 percent of the local agency costs. r:� ➢ The remaining 25 percent will be divided among the local cities per a recently completed proportionate share study. FISCAL IMPACT: Total Estimated Project Costs: $ 73,000,000.00 FEDERAL FUNDING: Approved 2012 STIP1 Allocation: $ 19,510,000.00 CVAG Proposed 2014 STIP Allocation: $ 15,800,000.00 Proposed STP 2013 Grant Funds $ 14,995,925.00 REMAINING ESTIMATED LOCAL SHARE: $ 22,694,075.00 CVAG 75% Local Share: $ 17,020,556.25 County & Local Cities 25% Local Share: $ 5,673,518.75 City of La Quinta 10.7% of Local Share: $ 607,066.51 1. Statewide Transportation Improvement Program 2. Surface Transportation Program Measure A funds are currently programed in the City's proposed Capital Improvement Program for Fiscal Year 2016/2017 and 2017/2018 to cover these costs. A pie chart with all funding sources is provided as Attachment 2. BACKGROUND/ANALYSIS: This project will entail construction of improvements to the Interstate 10/Jefferson Street interchange in the City of Indio under the jurisdiction of the California Department of Transportation (Caltrans) District 8. It also consists of a new partial cloverleaf interchange with standard diamond ramps, loop entrance ramps, and a new eight -lane overcrossing for Interstate 10 (Attachment 3). The proposed improvements will correct existing deficiencies in the alignment of the ramps and overpass, reduce projected operational deficiencies from the anticipated increased traffic demand, and reduce congestion from the forecasted growth in the area. It will generally improve circulation along Jefferson Street north and south of the freeway, and serve developing areas in the City of Indio, Riverside County, and the City of La Quinta. The existing Jefferson Street interchange is a modified diamond design. The interchange was originally constructed in 1958 and the Jefferson Street overcrossing was retrofitted for earthquake safety in 1996. The existing interchange, including the Jefferson Street overcrossing and westbound on-ramp flyover overcrossing, will be removed during construction of the new interchange. The interchange construction will be phased in four stages, including a temporary westbound hook off -ramp to Varner Road. It is not anticipated that the Jefferson Street interchange will have long-term lane 63 or ramp closures. However, short-term weekend and night time closures will be publicized through the local media. The estimated total project cost is $73 million including construction and all administrative costs. The 2013 proportionate share study lists La Quinta's share of the local agency costs at 10.7 percent based on the Riverside Traffic Analysis Model recently adopted by CVAG. The expected time of construction for this project is 24 months and is presently scheduled to start in early 2015. ALTERNATIVES: Since the City is obligated to pay its share of the local cost of this regional project, no alternative is recommended. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer Attachments: 1. Sub -Reimbursement Agreement 2. Funding sources pie chart 3. Interchange Improvement Plan 64 65 I_1 a r_T44:I Mf210111fi SUB -REIMBURSEMENT AGREEMENT by and between CVAG and the City of Cathedral City, the City of Coachella, the City of Desert Hot Springs, the City of Indian Wells, the City of Indio, the City of La Quinta, the City of Palm Desert, the City of Palm Springs, the City Of Rancho Mirage and the County of Riverside for the Interchange Project at Jefferson Street and Interstate 10 THIS SUB -REIMBURSEMENT AGREEMENT is made and entered into this 27th day of January, 2014 by and between the City of Cathedral City (Agency), the City of Coachella (Agency), the City of Desert Hot Springs (Agency), the City of Indian Wells (Agency), the City of Indio (Agency), the City of La Quinta (Agency), the City of Palm Desert (Agency), the City of Palm Springs (Agency), the City Of Rancho Mirage (Agency), the County of Riverside (Agency) and the Coachella Valley Association of Governments, a California joint powers agency, (CVAG), with reference to the following background facts and circumstances: The Transportation Project Prioritization Study, a valley -wide study prepared and regularly updated under the auspices of CVAG, has identified various transportation and highway projects throughout the Coachella Valley as projects of regional importance; and, Approval of a highway financing measure by the voters of Riverside County in November, 1988, (Measure A), as well as the approval of an extension of Measure A by the voters in November, 2002, has created a source of funds with which to construct such projects; and, CVAG, by agreement with its member agencies and with the Riverside County Transportation Commission (RCTC), has been designated as the agency through which such funds are to be conveyed and disbursed for the purpose of completing said regional transportation projects; and, The CVAG Executive Committee, on July 31, 2006, approved the implementation of the amended Transportation Uniform Mitigation Fee (TUMF) Ordinance to increase the collected TUMF, effective January 1, 2007; and, Under CVAG's policy of funding eligible projects by member jurisdictions, effective January 1, 2007, the responsible jurisdiction(s) will be responsible for paying Twenty-five Percent (25%) of the project costs (the Local Share), as well as any ineligible project costs, and CVAG will be responsible for Seventy-five Percent (75%) of eligible project costs (the Regional Share). Historically, the CVAG Regional Share has been paid as a reimbursement to the jurisdiction, as invoices are submitted and approved; and, Under CVAG's reimbursement policy for administering regional funds for eligible projects undertaken by its member jurisdictions, the cost of the eligible project is split into a "Local Share" and a "Regional Share." The "Regional Share," paid by CVAG from regional funds, is equal to seventy-five percent (75%) of eligible costs, as defined by applicable CVAG policies 66 and procedures in effect at the time CVAG is invoiced by the lead agency for reimbursement. All remaining costs constitute the "Local Share." Although sometimes referred to as the "Local 25% Share," the Local Share includes not only the remaining twenty-five percent (25%) of eligible costs as defined by CVAG policy, but also one hundred percent (100%) of all ineligible project costs. As determined by a benefit assessment evaluation for each project, the jurisdiction within which a regional project is sited, as well as those jurisdictions in the near vicinity most - immediately benefited, are assessed a specified portion of the Local Share. Accordingly, as to each project, and after extensive input from its member jurisdictions, CVAG has adopted a schedule of the percentages of the Local Share to be charged to each of the responsible jurisdictions based on the ratio of trips generated by each of the respective jurisdictions. As each project proceeds, CVAG enters into a reimbursement agreement with the Lead Agency for the regional project. Pursuant to that reimbursement agreement, CVAG is invoiced and makes reimbursement for certain project costs. In some circumstances, a Sub - Reimbursement Agreement is entered for those jurisdictions not named in the project reimbursement agreement. Now, therefore, this Sub -Agreement is intended to provide for collection and payment of the applicable percentage of the Local Share of the costs of the Agencies' NOT NAMED in the Reimbursement Agreement for the I-10 Interchange at Jefferson Street Project approved in January, 2002. 1. Agencies named below agree to contribute their percentage assessment of the Local Share as shown for the Interchange Project at Jefferson Street and Interstate 10 ("Project"). This Sub -Reimbursement Agreement modifies and changes the proportionate local shares of costs for the responsible jurisdictions for the Interchange Project at Jefferson Street and Interstate 10 as originally approved by the Executive Committee at their meeting in September, 2003. This Sub -Reimbursement Agreement includes the City of Cathedral City, the City of Coachella, the City of Desert Hot Springs, the City of Indian Wells, the City of Indio, the City of La Quinta, the City of Palm Desert, the City of Palm Springs, the City Of Rancho Mirage and the County of Riverside as agencies responsible for payment of proportionate shares of local costs for the Jefferson Street Interchange Project as approved by the Executive Committee at their meeting in October, 2013. The County of Riverside and the City of Indio, signatories to the original Reimbursement Agreement, are also signatories to this Sub -Reimbursement Agreement as this is the document which establishes the percentage of Local Share which those two jurisdictions are responsible for in payment for the Jefferson Street Interchange Project The following table shows all proportionate local shares for the Jefferson Street Interchange Project which were approved in October, 2013. 2 67 Cathedral City 3.2% Coachella 2.6% Desert Hot Springs 0.8% Indian Wells 0.7% Indio 50.1% La Quinta 10.7% Palm Desert 2.5% Palm Springs 4.9% Rancho Mirage 1.6% Riverside County 22.9% 100.0% 2. CVAG has entered into a Reimbursement Agreement for the Project with the County of Riverside (Lead Agency) and the City of Indio (Agency) concerning the administration of regional funding for the cost of the Project. Any excess property purchased to secure the necessary right-of-way for the Project will be shared between the appropriate jurisdiction and the Regional Arterial Program proportionately according to the funding of the purchase by each jurisdiction participating in the project. Excess property will be disposed of in the best interests of the Regional Arterial Program, in order to recapture funds expended. Any recaptured funds will reduce the overall cost of the project. 3. The scope of work for the Project was described in the original Reimbursement Agreement, Exhibit "A," entitled "Scope of Services". The cost estimate for the Project was described in Exhibit "B," entitled "Estimate of Cost," also attached to the original Reimbursement Agreement. The cost estimate includes a calculation intended to allow Agency to recover an amount representing the time of its employed staff in working on the Project, as well as the amount Agency shall pay to outside contractors in connection with the Project. Subject to the terms and all applicable rules regarding allowed costs, the amount of the Jurisdiction One - Quarter and the CVAG Three -Quarters shall be calculated by reference to the cost estimates as shown on Exhibit "B." 4. The latest cost information estimates the total cost of the Interchange Project at Jefferson Street and Interstate 10 to be approximately $73,000,000. The project is approved to receive $35,310,000 in STIP funding and $14,995,925 in STP grant funds, which reduces the total project cost to $22,694,075. CVAG's 75% Regional Share will equal $17,020,556 and the 25% Local Share will equal $5,673,519, as well as one hundred percent (100%) of all costs not eligible for reimbursement by CVAG. This Sub -Reimbursement Agreement shall establish that CVAG may decline, or delay, to provide regional funds for the Interchange Project at Jefferson Street and Interstate 10 should it be determined that such action is necessary to maintain a minimum balance of regional funds. 5. Agency agrees to seek reimbursement of Seventy-five Percent of only those costs, up to the not -to -exceed limit, which are eligible for reimbursement by CVAG, as outlined in the most recent update of the CVAG Policies and Procedures Manual. 5.1 Agency shall be responsible for initial payment of all covered costs as they are incurred. Following payment of such costs, Agency shall submit invoices to CVAG requesting reimbursement of seventy-five percent of those eligible costs associated with the 3 68 Project. Each invoice shall be accompanied by detailed contractor invoices, or other demands for payment addressed to Agency, and documents evidencing Agency's payment of the invoices or demands for payment. Agency shall also submit a Project Completion Report, in a form acceptable to CVAG, with each statement. Agency shall submit invoices not more often than monthly and not less often than quarterly. 5.2 Agency shall, at the design stage of the Project, identify a project specific ratio, "Project Ratio", for the construction phase of the project that distinguishes between "Capacity Enhancement" items, "Rehabilitation" items or "Other" items. Agency shall apply that "Project Ratio" to the project construction cost and provide CVAG with supporting documents that will clearly identify "Capacity Enhancement" costs, eligible for payment with TUMF revenues, "Rehabilitation" costs, eligible for payment with Measure "A" revenues, and Other costs that are not eligible for reimbursement by CVAG. All invoices submitted to CVAG for reimbursement shall include a table identifying "Capacity Enhancement" costs eligible for payment with TUMF, "Rehabilitation" costs eligible for payment with Measure "A", and other costs that are not eligible for reimbursement by CVAG. 5.3 Upon receipt of an invoice from Agency, CVAG may request additional documentation or explanation of the Project costs. Undisputed reimbursement amounts shall be paid by CVAG to Agency within thirty (30) days. In the event that the Agency is delinquent in payment of any past due invoices related to any regional transportation project, CVAG may deduct the amount owed from the reimbursement amount requested by the Agency on this project. 5.4 If a post -payment audit or review indicates that CVAG has provided reimbursement to Agency in an amount in excess of Seventy-five Percent of eligible costs, or has provided reimbursement of ineligible Project costs, Agency shall reimburse CVAG for the excess or ineligible payments within thirty (30) days of notification by CVAG. 6. Prior to any final payment to Agency by CVAG, a final report shall be submitted to CVAG by Agency containing a record of all payments made for said Project and the source of funds of all such payments, together with a record of all change orders, cost over -runs, and other expenses incurred. Final payment will thereafter be paid by CVAG in accordance with its rules, regulations and policies concerning project cost determination and expense eligibility. 7. The format used for all bids solicited by Agency for the Project shall require itemization sufficient to allow quantities of each bid item to be easily discernible. It shall be the responsibility of Agency to determine what quantity is for Capacity Enhancement and/or Rehabilitation, and to provide CVAG staff with that information. 8. The parties agree that should unforeseen circumstances arise which result in new work not covered in Exhibit 'A" an increase of any costs over those shown in Exhibit "B," or other changes in the Scope of Work are proposed, CVAG will in good faith consider an amendment to this Agreement to provide for further appropriate reimbursement if the proposed amendment is in accordance with the policies, procedures, and cost determination/expense eligibility criteria adopted by CVAG. Non -substantive changes may be made to this agreement subject to CVAG's General Counsel's approval. M 69 9. Agency shall maintain an accounting of all funds received from CVAG pursuant to this Agreement in accordance with generally accepted accounting principles. Agency agrees to keep all Project contracts and records for a period of not less than three years from the date a notice of completion is filed by the Agency on such Project; or, if the Project is not one as to which a notice of completion would normally be recorded, for three years from the date of completion. Agency shall permit CVAG, at any reasonable time, upon reasonable notice, to inspect any records maintained in connection with the Project. CVAG shall have no duty to make any such inspection and shall not incur any liability or obligation by reason of making or not making any such inspection. 10. The occurrence of any one or more of the following events shall, at CVAG's option, constitute an event of default and Agency shall provide CVAG with immediate notice thereof. 10.1 Any warranty, representation, statement, report or certificate made or delivered to CVAG by Agency or any of Agency's officers, employees or agents now or hereafter which is incorrect, false, untrue or misleading in any material respect; 10.2 Agency shall fail to pay, perform or comply with, or otherwise shall breach, any obligation, warranty, term or condition in this Agreement or any amendment to this Agreement, or any agreement delivered in connection with the Project; or, 10.3 There shall occur any of the following: dissolution, termination of existence or insolvency of Agency; the commencement of any proceeding under any bankruptcy or insolvency law by or against Agency; entry of a court order which enjoins, restrains or in any way prevents Agency from paying sums owed to creditors. 11. No waiver of any Event of Default or breach by one party hereunder shall be implied from any omission by the other party to take action on account of such default, and no express waiver shall affect any default other than the default specified in the waiver and the waiver shall be operative only for the time and to the extent therein stated. Waivers of any covenant, term, or condition contained herein shall not be construed as a waiver of any subsequent breach of the same covenant, term or condition. The consent or approval by one party to or of any act by the other party shall not be deemed to waive or render unnecessary the consent or approval to or of any subsequent or similar act. 12. This Agreement is made and entered into for the sole protection and benefit of CVAG and Agency and no third person shall have any right of action under this Agreement. 13. It is the intent of the Agency and CVAG that the Project be represented as being funded by Measure "A"/TUMF funds. All public notices, news releases, and documents shall indicate that the Project is being cooperatively developed by the Agency, RCTC, and CVAG using Measure "A"/TUMF funds. Prior to initiation of on-site construction, Agency agrees to provide at least one "Project Sign" to be placed in a safe and visible location near the site of construction so that all travelers passing the location have the opportunity to observe who the agencies are that are providing funds for the construction of the Project. CVAG shall provide a guide for the Project Sign format. 14. This Agreement is for funding purposes only and nothing herein shall be construed so as to constitute CVAG as a party to the construction or in ownership or a partner or joint venturer with Agency as to the Project. The Agency shall assume the defense of, 70 indemnify and hold harmless CVAG, its member agencies, and their respective officers, directors, agents, employees, servants, attorneys, and volunteers, and each and every one of them, from and against all actions, damages, claims, losses and expenses of every type and description to which they may be subjected or put by reason of or resulting from the actions or inactions of the Agency related to the Project or taken in the performance of this Agreement or any agreement entered into by Agency with reference to the Project. CVAG shall assume the defense of, indemnify and hold harmless the Agency, its officers, directors, agents, employees, servants, attorneys, and volunteers, and each of them, from and against all actions, damages, claims, losses, and expenses of every type and description to which they may be subjected or put by reason of or resulting from the actions of CVAG taken in the performance of this Agreement. 15. Agency agrees to include in its contract specifications and bid documents a requirement that all prime contractors shall name CVAG and its member agencies as "also insured" on all liability insurance coverage required by Agency on each contract. Agency will provide a copy of the Insurance Certificate to CVAG, depicting CVAG and its member agencies as "also insured," within 30 days of signing a contract with the prime contractor. 16. Any dispute concerning a question of fact arising under this Agreement that is not disposed of by voluntary negotiations between the parties shall first be decided by the CVAG Executive Director or designee, who may consider any written or verbal evidence submitted by Agency. This decision shall be issued in writing. However, no action in accordance with this Section shall in any way limit either party's rights and remedies through actions in a court of law with appropriate jurisdiction. Neither the pendency of dispute nor its consideration by CVAG will excuse Agency from full and timely performance in accordance with the terms of this Agreement. 17. Any agency receiving federal funds must have an approved Disadvantaged Business Enterprise program. All recipients of Federal Highway Administration (FHWA) funds must carry out the provisions of Part 26, Title 49 of the Code of Federal Regulations (CFR) which established the Federal Department of Transportation's policy supporting the fullest possible participation of firms owned and controlled by minorities and women in the Department of Transportation programs. Except to the extent that such or other contrary federal regulations may apply, Agency covenants that, by and for itself and all persons claiming under or through it, there shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. 18. Agency warrants that all aspects of the Project shall be undertaken in compliance with all applicable local, state and federal rules, regulations and laws. Agency will execute and deliver to CVAG such further documents and do other acts and things as CVAG may reasonably request in order to comply fully with all applicable requirements and to effect fully the purposes of this Agreement. 19. This Agreement may not be assigned without the express written consent of CVAG first being obtained. 20. Agency, its successors in interest and assigns shall be bound by all the provisions contained in this Agreement. M 71 21. No officer or employee of CVAG shall be personally liable to Agency or any successor in interest, in the event of any default or breach by CVAG or for any amount with may become due to Agency or to its successor, or for breach of any obligation of the terms of this Agreement. 22. Notwithstanding any other provision herein, CVAG shall not be liable for payment or reimbursement of any sums for which CVAG has not first obtained the necessary and appropriate funding from TUMF and/or Measure "A" monies. 23. No officer or employee of CVAG shall have any personal interest, direct or indirect, in this Agreement; nor shall any such officer or employee participate in any decision relating to this Agreement which effects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any state, federal or local law. 24. Agency warrants that the funds received by CVAG pursuant to this Agreement shall only be used in a manner consistent with CVAG's reimbursement policy and all applicable regulations and laws. Any provision required to be included in this type of agreement by federal or state law shall be deemed to be incorporated into this Agreement. 25. All notices or other communications required or permitted hereunder shall be in writing and shall be either personally delivered (which shall include delivery by means of professional overnight courier service which confirms receipt in writing, such as Federal Express or UPS); sent by telecopier or facsimile machine capable of confirming transmission and receipt; or sent by certified or registered mail, return receipt requested, postage prepaid to the following parties at the following addresses or numbers: If to City of Cathedral City: If to City of Coachella If to City of Desert Hot Springs: 7 Rod Wood, Interim City Manager City of Cathedral City 68-700 Avenida Lalo Guerrero Cathedral City, CA 92234 Telephone: (760) 770-0340 Fax.: (760) 770-0399 David Garcia, City Manager City of Coachella 1515 Sixth Street Coachella, CA 92236 Telephone: (760) 398-3502 Fax.: (760) 398-8117 Robert Adams, City Manager City of Desert Hot Springs 65-950 Pierson Boulevard Desert Hot Springs, CA 92240 Telephone: (760) 329-6411 Fax.: (760) 288-3129 72 If to City of Indian Wells: Wade McKinney, City Manager City of Indian Wells 44-950 EI Dorado Drive Indian Wells, CA 92210 Telephone: (760) 346-2489 Fax.: (760) 346-0407 If to City of Indio: Dan Martinez, City Manager City of Indio 100 Civic Center Mall Indio, CA 92201 Telephone: (760) 391-4000 Fax.: (760) 391-4008 If to City of La Quinta: Frank Spevacek, City Manager City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Telephone: 760-777-7000 Fax.: (760) 777-7101 If to City of Palm Desert: John Wohlmuth, City Manager City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Telephone: (760) 346-0611 Fax.: (760) 340-0574 If to City of Palm Springs: David Ready, City Manager City of Palm Springs 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 Telephone: (760) 322-8350 Fax.: (760) 323-8207 If to City of Rancho Mirage: Randy Bynder, City Manager City of Rancho Mirage 69-825 Highway 111 Rancho Mirage, CA 92270 Telephone: (760) 324-4511 Fax: (760) 324-8830 If to County of Riverside: Clerk of the Board Riverside County Board of Supervisors 4080 Lemon Street, 5th Floor Riverside, CA 92502-6919 Telephone: (951) 955-1110 Fax.: (951) 955-1105 N. 73 If to CVAG: CVAG 73-710 Fred Waring Drive Palm Desert, CA 92260 Attn: Deputy Executive Director Telephone: (760) 346-1127 Fax.: (760) 340-5949 Notices sent in accordance with this paragraph shall be deemed delivered upon the next business day following the: (i) date of delivery as indicated on the written confirmation of delivery (if sent by overnight courier service); (ii) the date of actual receipt (if personally delivered by other means); (iii) date of transmission (if sent by telecopier or facsimile machine); or (iv) the date of delivery as indicated on the return receipt if sent by certified or registered mail, return receipt requested. Notice of change of address shall be given by written notice in the manner detailed in this paragraph. 19. This agreement contains the entire agreement between the parties, and is intended by the parties to completely state the agreement in full. Any agreement or representation respecting the matter dealt with herein or the duties of any party in relation thereto, not expressly set forth in this agreement, is null and void. 20. If any term, provision, condition, or covenant of this agreement, or the application thereof to any party or circumstance, shall to any extent be held invalid or unenforceable, the remainder of the instrument, or the application of such term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected thereby and each term and provision of this agreement shall be valid and enforceable to the fullest extent permitted by law. 21. In the event a party hereto brings an action or proceeding for a declaration of the rights of the parties, for injunctive relief, for an alleged breach or default, or any other action arising out of this agreement, or the transactions contemplated hereby, the prevailing party in any such action shall be entitled to an award of reasonable attorneys' fees and costs incurred in such action or proceeding, in addition to any other damages or relief awarded, regardless of whether such action proceeds to final judgment. 22. Time is of the essence in this agreement, and each and every provision hereof in which time is an element. 23. This agreement and all documents provided for herein shall be governed by and construed in accordance with the laws of the State of California. Any litigation arising from this Agreement shall be adjudicated in the courts of Riverside County, Desert Judicial District, State of California. 24. Local Agency warrants that the execution, delivery and performance of this agreement and any and all related documents are duly authorized and do not require the further consent or approval of any body, board or commission or other authority. I 74 25. This agreement may be executed in one or more counterparts and when a counterpart shall have been signed by each party hereto, each shall be deemed an original, but all of which constitute one and the same instrument. 10 75 IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their duly authorized representatives on this date: ATTEST By: City Manager ATTEST By: City Manager ATTEST By: City Manager ATTEST By: City Manager ATTEST By: City Manager ATTEST By: City Manager CITY OF CATHEDRAL CITY Bv: Mayor CITY OF COACHELLA Bv: Mayor CITY OF DESERT HOT SPRINGS By: Mayor CITY OF INDIAN WELLS Bv: Mayor CITY OF INDIO By: Mayor CITY OF LA QUINTA Bv: Mayor 76 ATTEST By: City Manager ATTEST By: City Manager ATTEST By: City Manager ATTEST By: Cierk of the Board ATTEST: By: Tom Kirk Executive Director CITY OF PALM DESERT Bv: Mayor CITY OF PALM SPRINGS -- Bv: 12 Mayor CITY OF RANCHO MIRAGE By: Mayor COUNTY OF RIVERSIDE By: Chair CVAG By: Don Ad ph Chair rrM ATTACHMENT 2 � o 0 en en 00 0 W a 0 .°Fo 1-0 a tioN ILA N O N ri G Lm N t _ 7 m a �o U6 Q � G co f` N ui C 4. N R � 3 L4 C Ln L7 N Os CL Ln LK co O G fin M T t C to N i1} rl w N d 0 N 4 U E � V J en rQ M si It Ln a ~ Go cn mTh �4 N N N M pip m V Lf ry pap df4 Q 4up V N c d0 ° C a a H c o Z ID M pt O 79 w ATTACHMENT 3 81 z G p�� OF Tl�� CITY/ SA / HA/ FA MEETING DATE: May 6, 2014 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: ADOPT RESOLUTIONS ACCEPTING DEDICATION OF TWO LOTS AT RANCHO CONSENT CALENDAR: OCOTILLO NEAR FRED WARING DRIVE AS FLOOD STUDY SESSION: REGULATION BASINS PUBLIC HEARING: RECOMMENDED ACTION: Adopt resolutions accepting dedication of two lots within the Rancho Ocotillo development, near Fred Waring Drive, as flood regulation basins: Tract No. 24517, Lot 89 and Tract No. 25290, Lot 6. EXECUTIVE SUMMARY: • Riverside County has notified the City that its contractor requires access to the existing garden wall through the City -maintained retention basin in the Rancho Ocotillo development in order to construct a sound wall for the Fred Waring Drive Road Widening Project. • The retention basin is made up of two lots (Attachment 1) that were offered for dedication in 1990, but never accepted by the City. • Staff recommends acceptance of both lots, via resolutions, in order to allow the County's contractor to complete the work. FISCAL IMPACT: None for this action. The lots have been designated for drainage purposes within the Rancho Ocotillo development and have been maintained by the City's Landscape and Lighting District for many years. There is no payment required for accepting these properties. BACKGROUND/ANALYSIS: As a condition of development for Tract No. 24517 and Tract No. 25290 (Rancho Ocotillo), two lots were improved and offered for dedication as retention basins to the City. Declarations of Dedication were recorded for both lots in the City's favor in 1990 (Attachment 2). At that time, the City did not accept the offers of dedication since maintenance of the basins was an obligation of the developer. However, after the development was complete, the City eventually assumed maintenance responsibility and added them to the Landscape and Lighting District. As part of its Fred Waring Drive Road Widening Project, Riverside County is required to construct a sound wall along the entire south side of the street between Adams Street and Dune Palms Drive. In order to access both sides of the wall, the County requires a right of entry from all property owners immediately south of the existing wall. Since the lots are no longer under the original developer's control, staff recommends acceptance of the dedication of both lots that make up the retention basin in order to enable the City to grant access to the County for this work. ALTERNATIVES: Since the County must have legal access to the site in order to construct the sound wall, staff does not recommend any alternative actions. Report prepared by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1. Vicinity Map 2. Declarations of Dedication 83 RESOLUTION NO. 2014 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING THE DECLARATION OF DEDICATION FROM WARING-ADAMS VENTURE, A CALIFORNIA GENERAL PARTNERSHIP, FOR LOT 89 OF TRACT MAP NO. 24517 AS A FLOOD REGULATION BASIN WHEREAS, the offer of dedication for Lot 89 of Tract Map No. 24517 as a drainage retention basin was a condition of the project; and WHEREAS, the property so offered for dedication is more fully described in Exhibit "A" hereto, which description is incorporated herein as though set forth in full (hereinafter referred to as the "Dedicated Property"); and WHEREAS, a Final Map was recorded with the County of Riverside on January 25, 1990 as Instrument 31607; however, Lot 89 was not accepted by the City of La Quinta at the time of recordation; and WHEREAS, the City of La Quinta now desires to accept said declaration of dedication in order to confirm the permitted use of the Dedicated Property and to ensure the continued maintenance of the property for flood regulation purposes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council of the City of La Quinta hereby accepts the Dedicated Property. SECTION 2. The City Clerk of the City of La Quinta is hereby authorized to record this Resolution with the Office of the County Recorder in the County of Riverside, State of California, and the City Manager and City Clerk are hereby authorized to take any other steps required to effectuate this resolution. 84 Resolution No. 2014 - Rancho Ocotillo Retention Basin Tract Map No. 24517, Lot 89 Adopted: May 6, 2014 Page 2 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of May 2014, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 85 Resolution No. 2014 - Rancho Ocotillo Retention Basin Tract Map No. 24517, Lot 89 Adopted: May 6, 2014 Page 3 EXHIBIT "A" LEGAL DESCRIPTION OF PROPERTY That certain property located in the City of La Quinta, County of Riverside, State of California, described as follows: Lot 89 of Tract Map No. 24517, as filed in Book 212, pages 45 through 48, inclusive, of Maps, in the office of the County of Riverside County, California. APN(s): 604-180-034 86 87 RESOLUTION NO. 2014 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING THE DECLARATION OF DEDICATION FROM WARING-ADAMS VENTURE, A CALIFORNIA GENERAL PARTNERSHIP, FOR LOT 6 OF TRACT MAP NO. 25290 AS A FLOOD REGULATION BASIN WHEREAS, the offer of dedication for Lot 6 of Tract Map No. 25290 as a drainage retention basin was a condition of the project; and WHEREAS, the property so offered for dedication is more fully described in Exhibit "A" hereto, which description is incorporated herein as though set forth in full (hereinafter referred to as the "Dedicated Property"); and WHEREAS, a Final Map was recorded with the County of Riverside on October 24, 1990 as Instrument 390519; however, Lot 6 was not accepted by the City of La Quinta at the time of recordation; and WHEREAS, the City of La Quinta now desires to accept said declaration of dedication in order to confirm the permitted use of the Dedicated Property and to ensure the continued maintenance of the property for flood regulation purposes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council of the City of La Quinta hereby accepts the Dedicated Property. SECTION 2. The City Clerk of the City of La Quinta is hereby authorized to record this Resolution with the Office of the County Recorder in the County of Riverside, State of California, and the City Manager and City Clerk are hereby authorized to take any other steps required to effectuate this resolution. 88 Resolution No. 2014 - Rancho Ocotillo Retention Basin Tract Map No. 25290, Lot 6 Adopted: May 6, 2014 Page 2 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of May 2014, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California M Resolution No. 2014 - Rancho Ocotillo Retention Basin Tract Map No. 25290, Lot 6 Adopted: May 6, 2014 Page 3 EXHIBIT "A" LEGAL DESCRIPTION OF PROPERTY That certain property located in the City of La Quinta, County of Riverside, State of California, described as follows: Lot 6 of Tract Map No. 25290, as filed in Book 226, pages 48 through 52, inclusive, of Maps, in the office of the County of Riverside County, California. APN(s): 604-180-055 90 91 ATTACHMENT 1 ------I___- CUD FRED WARING DR LA PALMA DR LEGEND W U Q J O Z U CAMINO DEL ORO CAMINO ROSADA TM 24517, LOT 89, APN 604-180-034 SITE ADDRESS: 44030 OCOTILLO DR. TM 25290, LOT 6, APN 604-180-055 LOT 89 / " LOT 6 VICINITY MAP Not to Scale CITY COUNCIL MEETING: May 6, 2014 ITEM TITLE: ADOPT RESOLUTIONS ACCEPTING DEDICATION OF TWO LOTS AT RANCHO OCOTILLO NEAR FRED WARING DRIVE DESIGNATED AS FLOOD REGULATION BASINS `c �ti''' DEPT. DIRECTOR: Timothy R. Jonasson, P.E., Public Works Director/City Engineer OF Vf STAFF CONTACT: Bryan McKinney, P.E., Principal Engineer 92 0 Z Q Q � J O O Z O V U O VICINITY MAP Not to Scale CITY COUNCIL MEETING: May 6, 2014 ITEM TITLE: ADOPT RESOLUTIONS ACCEPTING DEDICATION OF TWO LOTS AT RANCHO OCOTILLO NEAR FRED WARING DRIVE DESIGNATED AS FLOOD REGULATION BASINS `c �ti''' DEPT. DIRECTOR: Timothy R. Jonasson, P.E., Public Works Director/City Engineer OF Vf STAFF CONTACT: Bryan McKinney, P.E., Principal Engineer 92 93 ATTACHMENT 2 WHEN RECORDED Mail To: u City of La Quinta " P.O. Box 1504 La Quinta, CA 92253 DECLARATION OF DEDICATION (FLOOD REGULATION BASIN) WARING-ADAMS VENTURE A CALIFORNIA GENERAL PARTNERSHIP herein called "owner", in accordance with conditions of approval of cribed Tract 24517, hereby dedicates to public use, that property on Exhibit A, as a flood regulation basin to retain and regulate storm water runoff from said Tract and other tributary properties. 1. owner further agrees to provide landscaping with irrigation system(s) and to perform such regular maintenance as is required to continue the safe and normal operation of the park area and flood regulation basin together with said landscaping and irrigation, lawn mowing and plant maintenance, removal of silt and debris. Said maintenance includes inspection, removal of weeds, weed control and maintenance of inlet facilities on a regular basis to insure functioning of the basin as designed. Owner -reserves the right to utilize the flood regulation basin for uses that are compatible with its function as a flood regulation facility; provided, however, no structures will be constructed within the flood regulation basin or other use made of it without prior written approval of the City of La Quinta. 2. Owner agrees that he shall indemnify and hold the City of La �Quinta free and harmless from any liability whatsoever based or assorted upon any act or omission of owner, his officers, agents, employees, subcontractors, independent contractors, guests and invitees, for property damage, bodily injury or death or any other element of damage of any kind or nature related to or in anywise connected with or arising from the construction, operation or maintenance of the flood regulation basin, complete with landscape, the condition thereof or the failure of such installation. The owner shall defend, at his expense, including attorney's fees, the City of La Quinta, their officers, agents, employees, independent contractors in any claim or legal action based on such alleged acts or omissions. 1 94 3. The Owner agrees to maintain the facilities as provided herein until such time as the City of La Quinta may accept said facility for maintenance in accordance with the provisions of the Landscaping and Lighting Act of 1972. The City may elect to accept Lots 78 and 89 as herein offered for dedication following satisfactory completion of all related improvements, landscaping and irrigation system(s) and the completion of the required one year warranty period.. Upon acceptance by the City of the offered dedication as herein setforth the owner shall be released from the maintenance responsibilities, required bonding and the indemnification of the City all as provided herein. In the event the City of La Quinta does not or elects not to accept said facilities for maintenance, the owner agrees to further maintain the facilities as provided herein until such time as determined at the sole discretion of the City of La Quinta, sufficient flood control facilities are constructed that eliminate the need for the flood regulation basin. Thereafter, the City of La Quinta may release the Owner from the dedication of Lot 78 and 89 granted herein and relinquish said property to the Owner. 4. Upon recordation of the final map for Tract 24517, the Owner shall provide a band in the amount of not less than $10,000.00 for the initial year plus an additional five percent (5%) increase over the prior year for each year after the first year. Such bond shall be in a form acceptable to the City of La Quinta guaranteeing the maintenance of the facilities as required herein. The bond shall initially be for a full year and shall be renewed annually thereafter for a period of ten (10) years or until such time as the offered dedication is accepted by the City as herein setforth and conditioned. 2. 95 r E• 0 U _m F c m U E a N LL a m c a� N 'Da 0 0 C1 5. The rights and obligations of owner shall inure to and bind all heirs, successors, or assignees of the owner. Dated: January 12, 1990 WARING-ADAMS VENTURE A CALIFORNIA GENERAL PARTNERSHIP By: By: By: By: WARING-ADAMS VENTURE, A California General Partnership STATE OF CALIFORNIA } COUNTY OF Riverside }ss. - I On �� before me, the undersigned, a Notary Public In and for said State, personally appeared E • G. Williams personally known to me (or proved to me on the basis of satis- factory evidence) to be the person that executed the within Instrument as reneral partner(s), on behalf of Waring -Adams Venture - ---- the partnership therein named and acknowledged to me that the partnership executed it. WITNESS my hand and official seal. Signature_, OFFICIAL SEAL VICKI J. MORTENSON UFO."' f Notary PtUlc-CaUfomk RIVERSIDE COUNTY r, My Comm. Exp. Oct. 2.190 (This area for official notarial seal) 96 EXHIBIT 'A' K-01 DECLARATION OF DEDICATION (FLOOD REGULATION BASIN) Lots 78 and 89 offered for dedication as Flood Regulation 45 i8n as shown on Tract No. 24517 as recorded in Map Book 212 Pages4 4 in the Office of the County Recorder, County of Riverside, State of California. 4. 97 WHEN RECORDED Mail To: City Of La Quinta P. O. Box 1504 La Quinta, CA. 92253 a It W cc to Wg Va LU TRACT NO. 25290 X DECLARATION OF DEDICATION (FLOOD REGULATION BASIN) WARING-ADAMS VENTURE A CALIFORNIA GENERAL PARTNERSHIP 04 ti herein called "Owner", in accordance with conditions of approval of Tract 25290, hereby dedicates to public use, that property described on Exhibit A, as a flood regulation basin to retain and regulate storm water runoff from said Tract and other tributary properties. 1. Owner further agrees to provide landscaping with irrigation system(s) and to perform such regular maintenance as is required to continue the safe and normal operation of the park area and flood regulation basin together with said landscaping and irrigation, lawn mowing and plant maintenance, removal of silt and debris. Said maintenance includes inspection, removal of weeds, weed control and maintenance of inlet facilities on a regular basis to insure functioning of the basin as designed. Owner reserves the right to utilize the flood regulation facility; provided, however no structures will be constructed within the flood regulation basin or other use made of it without prior written approval of the City of La Quinta. 2. Owner agrees that he shall indemnify and hold the City of La Quinta free and harmless from any liability whatsoever based or assorted upon any act or omission of Owner, his officers, agents, employees, subcontractors, independent contractors, guests and invitees, for property damage, bodily injury or death or any other element of damage of any kind or nature related to or in anywise connected with or arising from the construction, operation or maintenance of the flood regulation basin, complete with landscape, the condition thereof or the failure of such installation. The Owner shall defend at his expense, including attorneys fees, the City of La Quinta, their officers, agents, employees, independent contractors in any claim or legal action based on such alleged acts or omissions. 98 Page 2 DECLARATION OF DEDICATION TRACT NO. 25290 City of La Quinta 3. The Owner agrees to maintain herein until such time as the City of facility for maintenance in accordance Landscaping and Lighting Act of 1972. the facilities as provided La Quinta may accept said with the provisions of the The City may elect to accept Lot 6 as herein offered for dedication following satisfactory completion of all related improvements, landscaping and irrigation system(s) and the completion of the required one year warranty period. Upon acceptance by the City of the offered dedication as herein setforth the Owner shall be released from the maintenance responsibilities, required bonding and the indemnification of the City all as provided herein. In the event the City of La Quinta does not or elects not to accept said facilities for maintenance, the Owner agrees to further maintain the facilities as provided herein until such time as determined at the sole discretion of the City of La Quinta, sufficient flood control facilities are constructed that eliminate the need for the flood regulation basin. Thereafter, the City of La Quinta may release the Owner from the dedication of Lot 6 granted herein and relinquish said property to the Owner. 4. Upon recordation of the final map for Tract 25290, the Owner shall provide a bond in the amount of not less than $10,000.00 for the initial year plus an additional five percent (5%) increase over the prior year for each year after the first year. Such bond shall initially be for a full year and shall be renewed annually thereafter for a period of ten (10) years or until such time as the offered dedication is accepted by the City as herein setforth and conditioned. 99 Page 3 DECLARATION OF DEDICATION TRACT NO. 25290 City of La Quinta 5. The rights and obligations of Owner shall inure to and bind all heirs, successors, or assignees of the Owner. Dated • � _ //- ;? WARING-ADAMS VENTURE A CALIFORNIA GENERAL PARTNERSHIP By: WARING-ADAMS VENTURE A California General Partnership By:.'I�'L�--�'1--------- _ By: By: I STATE OF CALIFORNIA Iss. COUNTY OF --Riverside __._ I On- Apr i 1 11 , 19 9-0.-.-.- before me, the undersigned, a Notary Public in and for said Slate, personally appeared_E __G_.Williams personally known to me (or proved to me on the basis of satis- factory evidence) to be the person that executed the within instrument as, general partner(s), on behalf of__W19_r_ing-Adams Venture _ the partnership therein named and acknowledged to me that the partnership executed i1. WITNESS my hand and official seal.Signature V OFFICIAL SEAL VICKI J. NfORTE�I", ON s" Notary Flubiic-Ciifornia FlIVERSIDE COUNTY My Comrn. Eta. 001. 2, 19W (This area for official notarial seal) 100 101 T11df 4 .fw4" CITY / SA / HA / FA MEETING DATE: May 6, 2014 AGENDA CATEGORY: ITEM TITLE: ADOPT RESOLUTION APPROVING THE BUSINESS SESSION: PRELIMINARY ENGINEER'S REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, FOR CONSENT CALENDAR: FISCAL YEAR 2014/2015, AND A RESOLUTION STUDY SESSION: DECLARING INTENT TO LEVY ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT PUBLIC HEARING: DISTRICT 89-1, AND GIVING NOTICE THEREOF RECOMMENDED ACTION: Adopt a Resolution approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1, Fiscal Year 2014/2015; and Adopt a Resolution declaring the City's intent to levy annual assessments for construction, maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof. EXECUTIVE SUMMARY: • The City Council must take certain actions every year in connection with its Citywide Landscape and Lighting Assessment District 89-1 ("District") to allow the City to continue levying annual assessments within the District. • Assessments are collected by the City to help pay for Citywide right-of-way maintenance of landscape, lighting, medians, and parkways. The assessment rate will remain at $35.60 per equivalent dwelling unit (EDU) for Fiscal Year 2014/2015, which has been the rate since 1997. • Per Proposition 218, any increases to the current assessment rate would require a benefit analysis in order to establish assessment levels within the District. A majority vote of all property owners within the City, which compose the District, would then be necessary to approve the new assessments. • Specific actions the City Council needs to take include approving the resolutions referenced above and scheduling a public hearing. iM FISCAL IMPACT: The Fiscal Year 2014/2015 estimated cost for retention basin and right-of-way maintenance (landscaping and lighting maintenance for medians and parkways) is $1,652,359. The assessment levy ($35.60 per EDU) will generate an estimated $961,449. The City will also receive approximately $100,000 from County Service Area 152, levied by Riverside County, to fund retention basin maintenance. The County levies these assessments on City parcels to fund storm water facility maintenance as well as other programs to improve storm water quality within the City. The combined income is projected to be $1,061,449 and, as in previous years, the estimated shortfall (of $590,910) will be funded by the General Fund. An additional $1,418,320 is estimated for the maintenance of City parks, which will also be funded by the General Fund. Both the parks maintenance and lighting and landscape shortfall may increase in future years due to the recent passage of Senate Bill 7 (SB 7) that would require all cities, including charter cities, to pay prevailing wages for contracts for services entered into after January 1, 2015. Staff is currently working with its contractors to determine the fiscal impact of SB7, which will be included in the budget discussions scheduled for May 20, 2014. BACKGROUND/ANALYSIS: In 1989, the City Council formed a District to fund costs associated with the maintenance, construction and servicing of landscape areas, street lights and traffic signals. Pursuant to the Landscape and Lighting Act of 1972, the City must annually perform a series of activities (Attachment 1), including preparation of an annual engineer's report. The Preliminary Engineer's Report for Fiscal Year 2014/2015 (Attachment 2) has been prepared by City staff and Willdan Financial Services (with Willdan Financial Services providing parcel recognition support) in order to establish the maintenance budget and number of benefitting parcels for the fiscal year. It projects the following for Fiscal Year 2014/2015 in comparison to the Fiscal Year 2013/2014 engineer's report: Citywide Benefit Zone Number of Local Benefit Zones Number of Equivalent Dwelling Units (EDU's) EDU Rate District Revenue FY 2013/2014 Yes 6 26,986 $35.60/EDU $960,698 FY 2014/2015 Yes 6 27,007 $35.60/EDU $961,449 In accordance with previous City Council direction, all property owners, including those within the six local benefit zones, will be assessed at a flat rate. The methodology has remained the same under the provisions of Proposition 218, which prohibits assessment increases without the approval of a simple majority of property owners in a public vote of the District. WIN The City Council is required to approve the Preliminary Engineer's Report and schedule a public hearing to allow affected property owners an opportunity to provide testimony regarding any proposed changes to the District. The public hearing is scheduled for June 3, 2014. Approval of the Preliminary Engineer's Report does not obligate the City to the fees proposed. Only after the public hearing is conducted can the City Council adopt assessment fees for Fiscal Year 2014/2015. Upon conclusion of the public hearing, the City Council may approve the assessment levels based upon testimony received, and adopt a resolution confirming the assessment diagram and assessment level. Since the City is not proposing an increase in the assessment amount, the Landscape and Lighting Act of 1972 requires a one-time noticing ten days in advance of the public hearing. ALTERNATIVES: Council may elect to increase assessments in order to fully fund the District costs. Staff projects that the assessment would need to increase by an average of 72 percent to $61.18 per EDU to balance the L&L District budget only. If the Council selects this option, a District -wide benefit analysis and approval of the new assessments by vote of all affected property owners would be needed. Report prepared by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1. Annual Activities Report 2. Preliminary Annual Engineer's Levy Report `m 105 RESOLUTION NO. 2014 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE PRELIMINARY ENGINEER'S REPORT FOR FISCAL YEAR 2014/2015 IN CONNECTION WITH LA QUINTA LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 WHEREAS, the City Engineer has prepared and filed with the City Clerk of the City of La Quinta, California and the City Clerk has presented the City Council such report titled "City of La Quinta Street Landscape and Lighting Assessment District No. 89-1, 2014/2015 Preliminary Engineer's Annual Levy Report" (the "Report"); and WHEREAS, the City Council has carefully examined and reviewed such Report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The Report, as filed, is hereby approved. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of May 2014, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Don Adolph, Mayor City of La Quinta, California `1. Resolution No. 2014 - Engineer's Report L&L District Adopted: May 6, 2014 Page 2 ATTEST: Susan Maysels, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California IUlm RESOLUTION NO. 2014 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY THE ANNUAL ASSESSMENTS FOR CONSTRUCTION, MAINTENANCE, AND SERVICING LANDSCAPING AND LIGHTING IMPROVEMENTS WITHIN THE BOUNDARIES OF THE TERRITORY INCLUDED IN THE CITYWIDE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 AND TO LEVY AND COLLECT ASSESSMENTS PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND GIVING NOTICE THEREOF WHEREAS, the City Council, by its Resolution No. 89-9, initiated proceedings pursuant to provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as "the Act"), for the formation of a Landscape and Lighting Assessment District designated "La Quinta Landscape and Lighting Assessment District 89-1," shall include all of the territory located within the boundaries of the City; and WHEREAS, the City Council desires to levy and collect assessments within Landscape and Lighting Assessment District 89-1 for the fiscal year commencing July 1, 2014 and ending June 30, 2015 to pay the costs and expenses of constructing, operating, maintaining, and servicing landscaping, lighting and appurtenant facilities located within public places in the City; and WHEREAS, the Engineer selected by the City Council has prepared and filed with the City Clerk of the City of La Quinta and the City Clerk has presented to the City Council a report in connection with the Landscape and Lighting Assessment District 89- 1 and the City Council did by previous Resolution approve such report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council has previously formed Landscape and Lighting Assessment District 89-1 pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500. SECTION 2. The City Council hereby finds that the maintenance and operation of projects identified in the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1 consisting solely of exempt items of sidewalks, streets, sewers, water, flood control, and/or drainage pursuant to Article 13D Section 5(a) of the IM Resolution No. 2014 - Intent to Levy Assessments L&L District Adopted: May 6, 2014 Page 2 California Constitution, that the public interest requires the maintenance of the improvements, and declares its intention to levy and collect assessments for the fiscal year commencing July 1, 2014 and ending June 30, 2015 to pay for the costs and expenses of the improvements described in Section 4 hereof. SECTION 3. The territory included within the boundaries of the Assessment District includes all of the land included within the boundaries of the City. SECTION 4. Reference is hereby made to the report of the Engineer on file with the City Clerk of the City of La Quinta for a full and fair description of the improvements, the boundaries of the Assessment District and any zones therein and the proposed assessments upon assessable lots and parcels of land within the Assessment District. SECTION 5. Notice is hereby given that June 3, 2014 at 7:00 p.m. at the City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a Public Meeting by the City Council to allow public testimony regarding the assessment. SECTION 6. Notice is hereby given that June 3, 2014 at 7:00 p.m. at the City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a Public Hearing by the City Council on the question of the levy of the proposed assessment for Landscape and Lighting Assessment District 89-1. Any interested person may file a written protest with the City Clerk prior to the conclusion of the hearing, or, withdrawal of the protest. A written protest shall state all grounds of objections and a protest by a property owner shall contain a description sufficient to identify the property owned by such property owner. At the hearing, all interested persons shall be afforded the opportunity to hear and be heard. SECTION 7. The City Clerk is hereby authorized and directed to give notice of such hearings as provided in the Act. SECTION 8. The City Council hereby designates The Desert Sun as the newspaper in which notice of the Public Hearing shall be published. `0• Resolution No. 2014 - Intent to Levy Assessments L&L District Adopted: May 6, 2014 Page 3 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of May 2014, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Don Adolph, Mayor City of La Quinta, California ATTEST: Susan Maysels, City Clerk City of La Quinta, California (CITY SEAL) /_1aa:1004BZI+'s11011ITQNlyiI M. Katherine Jenson, City Attorney City of La Quinta, California ISO] 111 I_1ir_[44:ILyi121kiksi ANNUAL ACTIVITIES LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT Adopt the following Resolutions: 1. Approve Preliminary Engineer's Report (May 6, 2014). 2. Intention to levy annual assessment and notice of Public Meeting/Hearing (June 3, 2014). 3. Conduct a Public Meeting to allow testimony regarding the proposed assessments prior to Public Hearing (June 3, 2014). 4. Conduct a Public Hearing to allow written protests of the proposed assessment to be considered by the City Council prior to adoption of the final assessments (June 3, 2014). "m 113 ATTACHMENT 2 City of La Quinta Street Lighting and Landscape District No. 89-1 2014/2015 PRELIMINARY ENGINEER'S ANNUAL LEVY REPORT Intent Meeting: May 6, 2014 Public Hearing: June 3, 2014 *(WILLDAN Fnmcial cervi= "n 115 ENGINEER'S REPORT AFFIDAVIT CITY OF LA QUINTA Street Lighting and Landscape District No. 89-1 Riverside County, State of California This Report and the enclosed diagrams show the exterior boundaries of the District as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Riverside County Assessor's maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council. Dated this day of , 2014. Willdan Financial Services Assessment Engineer On Behalf of the City of La Quinta IN Stacee Reynolds Senior Project Manager, District Administration Services By: Richard Kopecky R. C. E. # 16742 116 ENGINEER'S REPORT CITY OF LA QUINTA STREET LIGHTING AND LANDSCAPE DISTRICT NO. 89-1 I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached was filed with me on the day of 2014. BY: Susan Maysels, City Clerk City of La Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached, was approved and confirmed by the City Council of the City of La Quinta, California, on the day of 2014. BY: Susan Maysels, City Clerk City of La Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Assessment Roll was filed with the County Auditor of the County of Riverside, on the day of 2014. BY: Susan Maysels, City Clerk City of La Quinta Riverside County, California "m TABLE OF CONTENTS /. OVERVIEW A. INTRODUCTION 5 B. HISTORICAL BACKGROUND AND LEGISLATION 5 //. DESCRIPTION OF THE DISTRICT H A. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT 6 B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT 6 C. IMPROVEMENTS WITHIN THE DISTRICT 7 ///. METHOD OF APPORTIONMENT 8 A. GENERAL B. BENEFIT ANALYSIS C. METHODOLOGY 8 9 10 /V DISTRICT BUDGETS 13 A. DESCRIPTION OF BUDGET ITEMS B. 2014/2015 DISTRICT BUDGET 13 14 APPENDIX A - DISTRICT ASSESSMENT DIAGRAM 17 APPENDIX B - 2014/2015 COLLECTION ROLL 18 "n WO'WI Financial Services /. OVERVIEW A. INTRODUCTION The City of La Quinta (the "City") annually levies and collects special assessments in order to provide and maintain the facilities, improvements and services within Street Lighting and Landscape District No. 89-1 (the "District"). The District was formed in 1989 pursuant to the Landscaping and Lighting Act of 1972 (the "1972 Act"), Part 2 of Division 15 of the Streets and Highways Code and authorizes the Agency to annually levy and collect assessments to maintain the services and improvements related thereto. This Engineer's Annual Levy Report (the "Report") describes the District, any changes to the District, and the proposed assessments for Fiscal Year 2014/2015. The proposed assessments are based on the estimated cost to maintain improvements that provide special benefit to properties assessed within the District. The various improvements within the District and the costs of those improvements are identified and budgeted separately, including expenditures, deficits, surpluses, revenues, and reserves. The word "parcel," for the purposes of this Report, refers to an individual property assigned its own Assessor Parcel Number ("APN") by the Riverside County Assessor's Office. The Riverside County Auditor/Controller uses Assessor Parcel Numbers and specific fund numbers on the tax roll to identify properties assessed for special district benefit assessments. Each parcel within the District is assessed proportionately for those improvements provided by the District and from which the parcel receives special benefit. Following consideration of public comments, written protests at a noticed public hearing and review of the Report, the City Council may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report, and confirmation of the assessments, the Council may order the levy and collection of assessments for Fiscal Year 2014/2015 pursuant to the 1972 Act. In such case, the assessment information will be submitted to the County Auditor/Controller, and included on the property tax roll for each benefiting parcel for Fiscal Year 2014/2015. B. HISTORICAL BACKGROUND AND LEGISLATION The assessments for the District provide a special benefit to the parcels assessed, and the City utilizes General Fund Revenues to fund improvements and services that are considered general benefit. 2014/2015 LLD 89-1 Page 5 of 18 119 MWILLDAN (Financial Services This District was formed pursuant to the 1972 Act, which permits the establishment of assessment districts by cities for the purpose of providing for the maintenance of certain public improvements, which include the facilities existing within the District, as those improvements provide a special benefit to parcels. The City Council reviews the current and projected years' costs for the construction, operation, maintenance, and servicing of the District facilities and sets the assessment for the ensuing fiscal year, which runs between July 1 and June 30. /Z DESCRIPTION OF THE DISTRICT A. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT The boundaries of the District are coterminous with the boundaries of the City. The Diagram of the District showing the exterior boundaries has been submitted to the City Clerk at the City and is included by reference. B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following: • The installation or planting of landscaping. • The installation or construction of statuary, fountains, and other ornamental structures and facilities. • The installation or construction of public lighting facilities. • The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. • The maintenance or servicing, or both, of any of the foregoing. • The acquisition of any existing improvement otherwise authorized pursuant to this section. 2014/2015 LLD 89-1 Page 6 of 18 120 WO'WI Financial Services Incidental expenses associated with the improvements including, but not limited to: • The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment; • The costs of printing, advertising, and the publishing, posting and mailing of notices; • Compensation payable to the County for collection of assessments; • Compensation of any engineer or attorney employed to render services; • Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements; • Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5. • Costs associated with any elections held for the approval of a new or increased assessment. The 1972 Act defines "Maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: • Repair, removal, or replacement of all or any part of any improvement. • Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. • The removal of trimmings, rubbish, debris, and other solid waste. • The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. C. IMPROVEMENTS WITHIN THE DISTRICT The District improvements are the operation, servicing and maintenance of landscaping, lighting and appurtenant facilities, including, but not limited to, personnel, electrical energy, water, materials, contracting services, and other items necessary for the satisfactory operation of these services described as follows: 2014/2015 LLD 89-1 Page 7 of 18 121 MWILLDAN (Financial Services • Landscaping and Appurtenant Facilities include, but are not limited to, landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk maintenance and appurtenant facilities, located within the public street rights-of-way, medians, trails, and dedicated street, drainage or sidewalk easements within the boundary of the District. • Lighting and Appurtenant Facilities include, but are not limited to, poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals, metering devices, controllers and appurtenant facilities as required to provide safety lighting and traffic signals within public street rights-of-way and easements within the boundaries of the District. • Maintenance is defined as the furnishing of services and materials for the operation and usual maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of landscaping, public lighting facilities, or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; and the removal of trimmings, rubbish, debris and other solid waste. • Servicing is defined as the furnishing of water for the irrigation of the landscaping and the furnishing of electric current or energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation of landscaping or appurtenant facilities. The plans and specifications for the improvements are on file in the office of the City Engineer and are by reference made a part of this report. //Z METHOD OF APPORTIONMENT A. GENERAL The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements that include the construction, maintenance and servicing of public lights, landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated 2014/2015 LLD 89-1 Page 8 of 18 122 WO'W1 Financial Services benefits to be received by each such lot or parcel from the improvements." The formula used for calculating assessments in this District therefore reflects the composition of the parcels, and the improvements and services provided, to apportion the costs based on benefit to each parcel. B. BENEFIT ANALYSIS Properties within the District boundary are found to derive a special benefit from the improvements provided by the District. These properties include single family residential, non-residential, vacant residential and non-residential, golf courses, agricultural and hillside conservation properties, vacant and remote non- residential and rural and estate residential properties. Special Benefits The method of apportionment (method of assessment) is based on the premise that each assessed parcel receives special benefit from the improvements maintained and funded by the assessments, specifically, landscaping and lighting improvements installed in connection with the development of these parcels. The desirability of properties within the District is enhanced by the presence of well- maintained landscaping and lighting improvements in close proximity to those properties. The annual assessments outlined in this Report are based on the estimated costs to provide necessary services, operation, administration, and maintenance required to ensure the satisfactory condition and quality of each improvement. The special benefits associated with the landscaping improvements are specifically: • Enhanced desirability of properties through association with the improvements. • Improved aesthetic appeal of properties within the District providing a positive representation of the area. • Enhanced adaptation of the urban environment within the natural environment from adequate green space and landscaping. • Environmental enhancement through improved erosion resistance, and dust and debris control. • Increased sense of pride in ownership of property within the District resulting from well-maintained improvements associated with the properties. 2014/2015 LLD 89-1 Page 9 of 18 123 WO'WI Financial Services • Reduced criminal activity and property -related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities. • Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise. The special benefits of street lighting are the convenience, safety, and security of property, improvements, and goods, specifically: • Enhanced deterrence of crime — an aid to police protection. • Increased nighttime safety on roads and highways. • Improved visibility of pedestrians and motorists. • Improved ingress and egress to and from property. • Reduced vandalism, damage to improvements or property, and other criminal acts. • Improved traffic circulation and reduced nighttime accidents and personal property loss. • Increased promotion of business during nighttime hours in the case of commercial properties. The preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels within the District. C. METHODOLOGY Pursuant to the 1972 Act, the costs of the District may be apportioned by any formula or method that distributes the net amount to be assessed among the assessable parcels in proportion to the estimated special benefits to be received by each such parcel from the improvements. The special benefit formula used within the District should reflect the composition of the parcels - and the improvements and services provided therein - to apportion the costs based on estimated special benefit to each parcel. The cost to provide maintenance and service of the improvements within the District shall be equitably distributed among each assessable parcel based on the estimated special benefit received by each parcel. Equivalent Benefit Units To equitably spread special benefit to each parcel, it is necessary to establish a relationship between the various types of properties within the District and the improvements that benefit those properties. Each parcel within the District is 2014/2015 LLD 89-1 Page 10 of 18 124 MWILLDAN (Financial Services assigned an Equivalent Benefit Unit ("EBU") factor that reflects its land use, size and development, or development potential. Parcels that receive special benefit from the various District improvements are proportionately assessed for the cost of those improvements based on their calculated EBU. The EBU method assessment for this District uses the Single Family Residential parcel as the basic unit of assessment. A Single Family Residential ("SFR") parcel equals one EBU. Every other land -use is assigned an EBU factor based on an assessment formula that equates the property's specific land -use and relative special benefits compared to the Single Family Residential parcel. The EBU method of apportioning special benefits is typically seen as the most appropriate and equitable assessment methodology for districts formed under the 1972 Act, as the benefits to each parcel from the improvements are apportioned as a function of land use type, size, and development. The following table provides a listing of land use types, the EBU factors applied to that land use and the multiplying factor used to calculate each parcel's individual EBU for each improvement provided in the District. During the formation of the District, a methodology was developed to calculate the EBUs for other residential and non-residential land use parcels, which are outlined below for reference. Every land use is assigned EBUs based on the assessment formula approved for the District. Parcels which have been determined to receive greater benefit than the SFR parcel are assigned more than 1 EBU and parcels that are determined to receive lesser benefit than SFR parcels are assigned less than 1 EBU as reflected in the Assessment Methodology. Land Use EBU Factor Exempt Parcels 0.0 Single Family Residential Parcels 1.0 per unit Non -Residential Parcels 5.0 per acre; 1.0 minimum Vacant Residential Parcels 0.33 per unit Vacant Non -Residential Parcels 1.65 per acre for first 20 acres only Golf Course Parcels 0.50 per acre; 1.0 minimum Agricultural Parcels 0.25 per acre; 1.0 minimum Hillside Conservative Zone Parcels 0.10 per acre Vacant & Remote Parcels 0.825 per acre for first 20 acres only Rural/Estate Residential 1.0 + 0.33 per acre in excess 1 acre Single -Family Residential The City's General Plan allows up to one acre of area for subdivided residential lots. The subdivided single family lot equal to or less than one acre in size is the 2014/2015 LLD 89-1 Page 11 of 18 125 WO'WI Financial Services basic unit for calculation of the benefit assessments. Parcels less than one acre in size zoned for single-family residential use are assessed one (1) EBU. Non -Residential The factor used for converting nonresidential is based on the average number of typical single-family residential lots of five per acre. Therefore, non-residential parcels will be assessed five (5) EBUs per acre with a minimum number per parcel of one (1) EBU. Vacant Residential Parcels defined as single family residential parcels less than one acre and having no structure will be assessed 33 percent (33%) of a single-family dwelling, or 0.33 EBU per parcel. Vacant Non -Residential Parcels not considered single family residential parcels less than one acre, and having no structure will be assessed based on acreage. The typical development in La Quinta occurs in increments of twenty (20) acres or less. The first twenty (20) acres of a Vacant Non -Residential parcel will be assessed at a rate of 33 percent (33%) of developed nonresidential properties, or 1.65 EBU per acre or any portion of an acre. The minimum number of EBUs per parcel is one (1) EBU. Any parcel of land greater than twenty (20) acres is considered open space and exempt from assessment until such time as parcel subdivision or development occurs. Golf Courses Properties identified as golf courses will be assessed a rate of 10 percent (10%) of the developed nonresidential properties, or 0.50 EBU per acre or any portion of an acre. The minimum number per parcel is one (1) EBU. Agricultural Properties identified as agricultural will be assessed a rate of 5 percent (5%) of developed nonresidential properties, or 0.25 EBU per acre or any portion of an acre. The minimum number per parcel is one (1) EBU. Hillside Conservation Parcels located in areas zoned Hillside Conservation per the City's Official Zoning Map will be assessed on the basis of allowable development within the Hillside Conservation Zone. The parcel will be assessed as one dwelling unit per ten (10) acres or 0.10 EBU per acre or any portion of an acre. Vacant and Remote Non -Residential Parcels (Annexation No. 9) Parcels not considered single family residential parcels less than one (1) acre and do not contain structures, will be assessed based on acreage. The City defines Vacant and Remote Non -Residential as parcels physically separated from City services and not readily able to develop due to difficult access and 2014/2015 LLD 89-1 Page 12 of 18 126 WO'WI Financial Services utility limitations. The land values are typically one half the value of other Vacant Non -Residential parcels because of the high cost of constructing appropriate access and utility infrastructures necessary. The Vacant and Remote Non - Residential parcels are assessed a rate of 0.825 EBUs per acre or portion thereof, for the first twenty (20) acres, with a minimum of one (1) EBU per parcel. Rural/Estate Residential Parcels of one acre or more in size, but having only one residential unit are identified as Rural/Estate Residential. These parcels will be assessed a rate of one (1) EBU for the first acre and 0.33 EBUs for each additional acre or portion of an acre. Exempt Property Publicly owned property and utility rights-of-way are exempt from assessment, as well as parcels of land shown on the County Assessor's records as Vacant Desert Land, Vacant Mountain Land, Agricultural Preserve and Public Utility owned land. This Report does not propose an increase in the District assessment rates for Fiscal Year 2014/2015 over or above the maximum rate established. The proposed rate per EBU for Fiscal Year 2014/2015 is the same rate assessed for Fiscal Year 2013/2014. The base assessment rate to be approved for Fiscal Year 2014/2015 is $35.60. The maximum assessment rate per EBU may not increase without a vote of the property owners in the District. Therefore, the assessment is proposed to remain at the maximum amount of $35.60 per EBU. This equates to total projected assessment revenue of $961,449. The City proposes the remaining $2,109,230 be funded through a General Fund contribution of $2,009,230 and $100,000 of revenue from CSA 152. IV.. DISTRICT BUDGETS A. DESCRIPTION OF BUDGET ITEMS The 1972 Act requires that a special fund be established and maintained for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purposes as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. The following describes the services and costs that are funded through the District, shown in the District Budgets. District Costs Personnel — Reflects relevant City Staff salaries, wages and benefits, and also includes Worker's Comp insurance, Stand -By, and Overtime labor. 2014/2015 LLD 89-1 Page 13 of 18 127 MWILLDAN (Financial Services Contract Services — Includes contracted labor, such as the Riverside County Tax Roll Administration Fees, maintenance and repair of traffic signals, tree trimming, and security service. Rental Services — Reflects funds used for the purpose of uniform rental. Vehicle Operations — Includes the maintenance of fleet vehicles. Utilities — Includes the electric, telephone, and water services. Travel Training & Meetings — Reflects the funds used for the purposes of training and meetings. Information Technology — Includes computers, printers, and other related items and services. Operating Supplies — This item includes plant replacement, safety gear, field materials, and the materials used for the purposes of removing graffiti. Small Tools/Equipment — Includes non -capital small tools and equipment. District Administration — The cost for providing the coordination of District services and operations, response to public concerns and education, as well as procedures associated with the levy and collection of assessments. This item also includes the costs of contracting with professionals to provide any additional administrative, legal or engineering services specific to the District including any required notices, mailings or property owner protest ballot proceedings. B. 2014/2015 DISTRICT BUDGET For the purpose of estimating costs for the maintenance and servicing, actual costs are used where possible. However, where the improvements are new, or where actual maintenance experience is lacking, cost estimates will be used to determine costs. The Budget of estimated cost of operation, servicing, and maintenance for Fiscal Year 2014/2015 is summarized on the next page in Table 1. 2014/2015 LLD 89-1 Page 14 of 18 128 (FinancialWILLDAN Services Table 1 Fiscal Year 2014/2015 Budget CategoryEstimated Fiscal Year 2014115 L & L Assessments General Fund -Parks Personnel Salaries -Permanent Full Time $134,300 $52,900 $81,400 Other Benefits & Deductions 54,400 22,700 31,700 Stand By Stand By Overtime Overtime Total Personnel $188,700 $75,600 $113,100 Contract Annual Lighting & Landscape Report $15,000 $15,000 Services Civic Center Campus Lake Maintenance 4,000 4,000 Landscape Lighting Maintenance 165,000 145,000 20,000 Financial Services Admin. Fee 15,000 15,000 Citywide Maintenance Contract 1,064,100 700,000 364,100 Undeveloped Parks PM10 Services Maintenance & Repair 18,000 18,000 CVWD Lease -Pioneer Dog Park 1 1 Tree Trimming 19,000 15,000 4,000 Janitorial Services 16,000 16,000 Security Service - Corporation Yard 1,400 1,400 Total Contract Services $1,317,501 $891,400 $426,101 Rental Services Uniforms $600 $600 $0 Total Rental Services $600 $600 $0 Park Equipment Facilities Charges $2,503 $2,503 Vehicle Fleet Maintenance 6,945 6,945 Operations & Equipment De reciation 502,523 502,523 -Facility Total Vehicle Operations $511,971 $6,945 $505,026 Utilities Electric $267,050 $149,000 $118,050 Phone 850 400 450 Water 396,100 260,000 136,100 Total Utilities $664,000 $409,400 $254,600 Travel Training & $2,500 $2,000 $500 Meetings Total Travel Training & Meetings $2,500 $2,000 $500 Information Printers and Services $32,161 $9,600 $22,561 Technology -Computers Total Information Technology $32,161 $9,600 $22,561 Operating Plant Replacement $32,000 $30,000 $2,000 Supplies Graffiti Removal 32,500 12,500 20,000 Safety Gear 600 600 Field Materials 114,000 64,000 50,000 Total Operating Supplies $179,100 $107,100 $72,000 Small Tools / Non -Capital $300 $300 $0 Equipment Total Small Tools/Equipment $300 $300 $0 Total Landscape & Lighting Budget $2,896,833 $1,502,945 $1,393,888 District Public Works Administration $67,236 $67,236 Administration Administration 106,610 82,178 24,432 -Citywide Total District Administration $173,846 $149,414 $24,432 Total Landscape & Lighting Expenditures $3,070,679 $1,652,359 $1,418,320 Less CSA 152 Revenue $100,000 Less General Fund Contribution $2,009,230 $590,910 $1,418,320 Balance to Levy $961,449 Total EDU 27,007 Levy Per EDU $35.60 2014/2015 LLD 89-1 Page 15 of 18 129 WO'WILLDAN Financial Services The following information was obtained from the Riverside County Assessor's Secured Roll, Assessor's Parcel Maps, and the City's Planning Department. The land use categories were developed to classify the different land use types in the City. Table 2 FY 2014/2015 Land Use Parcel Agricultural Count 20 County Acres 391.80 Prior Year EBU 98.31 Prior Year FY Levy $3,499.80 2014/2015 EBU I') 98.31 FY 2014/2015 Levy (2) $3,499.80 Exempt 2,292 9,530.15 0.00 0.00 0.00 0.00 Golf Course 289 3,540.72 1,828.36 65,087.88 1,828.36 65,087.88 Hillside Conservation 12 319.03 31.90 1,135.62 31.90 1,135.62 Multi -Family Residential 34 92.81 635.50 22,623.80 635.50 22,623.80 Non -Residential 251 545.60 2,754.95 98,076.22 2,755.30 98,088.68 Rural/ Estate 51 106.18 87.67 3,120.50 86.04 3,062.58 Single Family Residential 19,914 2,432.31 19,874.00 707,514.40 19,914.00 708,938.40 Vacant/ Remote 15 304.11 180.96 6,441.90 152.20 5,418.10 Vacant Non -Residential 221 669.72 689.35 24,539.12 700.92 24,950.62 Vacant Residential 2,439 1,162.17 805.53 28,657.34 804.87 28,633.86 (1) The EBU count in this column reflects the total EBu count for the district. Whereas, for budget purposes, the EBU count in the previous table reflects only those parcels that are assessable (not exempt). (2) The difference in the 'Balance to Levy" figure in the previous table and the land use classification proposed levy in this table is due to the Riverside County even penny requirement for each charged parcel. At the time of the Report there was an increase in EBU assessed of 20.87 over the prior year estimates stated in the FY 2013/14 Engineer's Report. Actuals will be based on the final County Secured Roll for Fiscal Year 2014/2015. Differences are generally due to changes in County Land Use Classifications or Assessor Parcel Number changes. 2014/2015 LLD 89-1 Page 16 of 18 130 i/WILLDAN Financial Services APPENDIX A — DISTRICT ASSESSMENT DIAGRAM The Boundary Diagrams for the original districts have previously been submitted to the Clerk of the City in the format required under the 1972 Act and are made part of this Report by reference. The parcel identification, lines and dimensions of each parcel within the District are those lines and dimensions shown on the Assessor Maps of Riverside County for the year in which this Report was prepared and is incorporated by reference and made part of this Report. 2014/2015 LLD 89-1 Page 17 of 18 131 WILLDAN Financial Services APPENDIX B — 2014/2015 COLLECTION ROLL Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the Riverside County Assessor Parcel Maps and/or the Riverside County Secured Tax Roll for the year in which this Report is prepared. Non -assessable lots or parcels may include government owned land, public utility owned property, land principally encumbered with public right-of-ways or easements and dedicated common areas. These parcels will not be assessed. A listing of parcels within the District, along with the proposed assessment amounts, has been submitted to the City Clerk and, by reference, is made part of this Report. Upon approval of the Report and confirmation of the assessments, the assessment information will be submitted to the County Auditor/Controller, and included on the property tax roll in Fiscal Year 2014/2015. If the parcels or APNs within the District and referenced in this Report, are re -numbered, re -apportioned or changed by the County Assessor's Office after approval of the Report, the new parcel or APNs with the appropriate assessment amount will be submitted to the County Auditor/Controller. If the parcel change made by the County includes a parcel split, parcel merger or tax status change, the assessment amount submitted on the new parcels or APNs will be based on the method of apportionment and levy amount approved in this Report by the City Council. 2014/2015 LLD 89-1 Page 18 of 18 132 133 ceit!t _ x z OF T� AGENDA CATEGORY: CITY / SA / HA / FA MEETING DATE: May 6, 2014 BUSINESS SESSION: ITEM TITLE: APPROVE ART PURCHASE CONSENT CALENDAR: AGREEMENT WITH MARIE BARBERA FOR DESIGN AND INSTALLATION OF A SCULPTURE STUDY SESSION: AT THE EISENHOWER DRIVE AND CALLE SINALOA ROUNDABOUT PUBLIC HEARING: RECOMMENDED ACTION: Approve an Art Purchase Agreement with Marie Barbera for the design and installation of a sculpture at the Eisenhower Drive and Calle Sinaloa roundabout and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY: • A request for proposals (RFP) was sent to artists for the design and installation of a sculpture for the Eisenhower Drive and Calle Sinaloa roundabout. • Ms. Marie Barbera was the artist selected by the Community Services Commission for recommendation to the City Council. • The artwork is a bronze sculpture of a Cahuilla mother and child holding baskets (Attachment 1). • An Art Purchase Agreement has been developed to design, create, and install the sculpture (Attachment 2). FISCAL IMPACT: The Art Purchase Agreement for the project is $81,360. Funding is available for this project in the Art in Public Places Fund. BACKGROUND/ANALYSIS: The City Council approved an RFP to be distributed to artists for the design and installation of a sculpture located at the Eisenhower Drive and Calle Sinaloa Roundabout. The Cove Neighborhood Association has been involved with this 134 project since inception and requested that it include a figurative historic Cahuilla theme. The RFP was sent out because this is specialized art work and the size and scope of the work would not be available at the La Quinta Arts Festival. At the March 10, 2014 Community Services Commission meeting, three artists presented their designs and outlined how the art project was to be completed. Artists were ranked on experience, approach to the project, project schedule, qualifications, and written and verbal presentation. Ms. Barbera, who participated in the 2014 La Quinta Arts Festival, was selected by the Commission for her extensive experience in Native American sculptures and the quality of her work. Ms. Barbera's sculptures have been commissioned in several states including Arizona, Colorado and Ohio (see Attachment 3). This project would be the first public artwork by Ms. Barbera in the Coachella Valley. The sculpture, in copper and bronze patinas, will stand approximately seven feet tall and three feet wide. It will be placed on the south side of the existing pony wall, integrated into the three palm trees. ALTERNATIVES: Should the Council wish to seek additional artists, staff would issue another RFP. Report prepared by: Edie Hylton, Community Services Director Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1 . Cahuilla mother and child holding baskets Maquette 2. Art Purchase Agreement 3. Artist Information 135 h 0 w 137 ART PURCHASE AGREEMENT THIS ART PURCHASE AGREEMENT (the "Agreement' 2014, by and among THE CITY OF LA corporation ("City"), and MARIE BARBERA ("Artist"). RECITALS ATTACHMENT 2 is entered into this day of QUINTA, a California municipal A. The stated goal of the Cultural Resources Element of the general plan is to provide enrichment of the community by adequate cultural and recreational facilities and activities. To implement this goal, the general plan further states that the cultural resources of a city encompass those facilities and programs which refresh, enhance or recreate people's bodies and spirits. Community parks, recreational activities, historic resources, library facilities and art festivals are included in this classification. The art in public places program is intended to achieve this purpose by providing visual art throughout the city. B. The City Council has previously determined that visually pleasing and high quality public art enhance the public safety and welfare of La Quinta residents and visitors. For the benefit of its citizens and visitors, the City Council is commissioning the creation and installation of certain artwork (the "Artwork's by the Artist to be located in the roundabout of the intersection of Eisenhower Drive and Calle Sinaloa (the "Site Location'): NOW, THEREFORE, in consideration of the performance by the parties of the mutual promises, covenants, and conditions contained hereinafter, the parties hereto agree as follows: ARTICLE 1. SCOPE OF SERVICES AND PAYMENT 1.1 Scope of Design and Fabrication Services. Subject to the terms and conditions set forth in this Agreement, Artist shall (i) prepare, or cause to be prepared, conceptual design plans for the Artwork, including setting forth details and samples of the materials to be used and composition of the proposed Artwork; (ii) based on the conceptual design plans approved by City, develop working drawings which shall be incorporated into the Schedule of Performance attached hereto as Exhibit B; and (iii) fabricate and install the Artwork as more particularly described in the Scope of Design Build Services and the Schedule of Performance attached hereto as Exhibit A and Exhibit B, respectively, and incorporated herein by this reference, Artist shall perform his/her obligations in strict conformance with the terms and conditions set forth in this Agreement and shall take all other actions necessary and incidental to the performance of said obligations. 1.2 Periodig Review. City shall have the right to review the Artwork at reasonable times during the fabrication thereof. Artist shall submit regular progress narratives, including photographs, to City as required by the Schedule of Performance set forth in Exhibit B. The narratives shall clearly state the percentage of the Artwork completed to date and provide an estimated completion date. 1.3 Materials and Labor. Artist shall furnish all tools, equipment, apparatus, labor, services, materials and transportation necessary to perform the Design and Fabrication Services more fully described in Exhibit A and to install the Artwork, together with any appurtenances thereto, in a good and workmanlike manner in the Site Location(s) as more fully described in said Exhibit A or reasonably inferable therein. If Artist fails to furnish the labor, materials, 138 equipment, and or services necessary to perform all work and labor as herein provided in the manner herein set forth in good and workmanlike manner, Artist shall, in addition to any other penalties provided in the Agreement, be liable to City for all losses or damages that City may suffer as a result of such failure, including any additional costs incurred by City in obtaining such material or labor from other sources. 1.4 Change Orders. Artist shall strictly adhere to the Scope of Design Build Services set forth in Exhibit A, unless a change there from is authorized in writing by City. Artist shall present any and all significant changes to the Artwork not permitted by or in substantial conformity with the approved working drawings and the Scope of Design Build Services set forth in Exhibit A to City in writing in advance for its review and approval. If City grants such approval, the terms of said change shall be memorialized in a written change order signed by both parties hereto prior to commencement of said revised work. For the purposes of this section, a "significant change" is any change in the scope, design, color, size, material, texture, or site location which affects installation, scheduling, site preparation, or maintenance for the Artwork or the schematic concept of the Artwork as represented in the schematic drawings, the approved working drawings, and the Scope of Design Build Services set forth in ExhibitA. 1.5 Working Environment. Artist shall, at all times, maintain a safe work area and provide safe access to both the Artwork and the sites wherein the Artwork is located prior to installation at the Site Location for inspection of the Artwork by City and its representatives. 1.6 Testing and Inspections. Where specifications require the Artwork to be specially tested or approved, Artist shall not perform such testing, or cause such testing to be performed, until (1) Artist has first provided timely notice to City that the Artwork is ready for inspection and/or testing, and (2) City has inspected and approved of the Artwork or consented to said testing in writing. Artist shall, at its sole cost and expense, perform all work required to comply with scheduled inspections and testing, and any requests for corrections City or other inspection authorities make as a result of such inspections or testing. 1.7 Post -Creation Obligations. a. Upon completion of the Artwork, and at all times during creation and installation of the Artwork, the Artist shall comply with all applicable statutes, ordinances, and regulations of any governmental agency having jurisdiction over Artist or the Artwork. b. Artist shall ensure that the Artwork is installed in a safe manner, and is designed to withstand the forces of nature it is expected to be exposed to during its lifetime, including, but not limited to, wind, rain and sun as reasonable for artwork of a similar nature. Artist is not responsible for repair or replacing the Artwork due to vandalism, earthquake or other casualty. 1.8 Post -Installation Obligations. a. Artist shall be available at such reasonable time or times as may be agreed between City and Artist to attend any and all inauguration, ground breaking, or presentation ceremonies upon completion of the Artwork. b. City shall have the right to arrange for publicity for the completed Artwork by local media and publications and as otherwise as may be determined by City, in its sole 139 and absolute discretion, following installation. C. Upon installation of the Artwork, Artist shall provide City with written instructions for appropriate maintenance and preservation of the Artwork. 1.9 Final Acceptance. Artist shall advise City in writing when Artist believes that installation of the Artwork at the Site Location is complete. Following receipt of such notice, City shall promptly cause the installed Artwork to be inspected. Within five (5) working days following completion of such inspection(s), City shall either (i) provide Artist with reasonably specific written objections, and a list of necessary corrections to the installed Artwork that Artist must complete, or (ii) notify Artist of its acceptance of the Artwork by issuing a Notice of Completion in the form attached hereto as Exhibit D. Said Notice of Completion shall be evidence of the satisfactory completion and installation of the Artwork in conformity with this Agreement, subject to the indemnification, representations, and further performance obligations set forth in this Agreement. 1.10 Risk of Loss. Artist shall bear the risk of loss or damage to the Artwork during fabrication and installation until City issues the Notice of Completion indicating its acceptance of the Artwork as provided in Section 1.9. Upon Artist's receipt of the Notice of Completion, the risk of loss or damage to the Artwork shall be borne by City. Prior to City's issuance of the Notice of Completion, Artist shall take such measures as are necessary to protect the Artwork from loss or damage, through insurance or other adequate security, and to maintain the Artwork until final acceptance by City. 1.11 Compensation to Artist. City agrees to pay Artist for the Artwork the compensation set forth in Exhibit C. The total compensation to be paid to Artist shall not exceed $81,630 (Eighty One Thousand Six Hundred Thirty Dollars). The parties agree thatsaid compensation represents full payment to Artist for the design, fabrication and installation of the Artwork, including compensation for all professional services and reimbursement for expenses, and City shall have no additional financial obligations under this Agreement. ARTICLE II. TIME OF PERFORMANCE 2.1 Time. Artist shall perform his/her obligations under this Agreement in a punctual and diligent manner and in accordance with the Schedule of Performance attached hereto as Exhibit B. In the event Artist fails to perform fully any and all of its obligations under this Agreement, then City may, at its option, after first giving fifteen (15) days written notice to are to Artist, provide any such labor and materials as may be necessary for the completion of the Artwork. In the event Artist fails to cure within the fifteen (15) day period, City may deduct the cost of said labor and materials and all costs incurred in finishing the work, if applicable, from any money then due or thereafter to become due to Artist under this Agreement until the work undertaken by City is completely finished. Upon completion of the work, if the unpaid balance of the amount to be paid to Artist under this Agreement exceeds the expenses incurred by City in securing labor and materials from other sources and/or in finishing Artist's work, such excess shall be paid to Artist. Conversely, if the expenses incurred by City as described above exceed the unpaid balance due to Artist, then Artist shall promptly pay to City the amount by which such expenses exceed the remaining unpaid balance. The expenses incurred by City, as herein provided, shall be chargeable to and paid by Artist. 140 ARTICLE Ill. WARRANTIES 3.1 Title. Artist represents and warrants that: (a) the Artwork is solely the result of the artistic effort of the Artist and Artist is the creator and owner of the Artwork design; (b) that the Artwork is unique and original and does not infringe upon any copyright; (c) that the Artwork, or a duplicate thereof, has not been accepted for sale elsewhere; (d) that to the best of his/her knowledge the Artwork is not presently subject to claims of ownership, lien or encumbrance or to common law or statutory copyright claims of any other person, institution, or domestic or foreign government; and (e) that the Artwork is free and clear of any and all encumbrances and/or monetary liens. Artist covenants to defend, indemnify and hold City, and City's elected and appointed officials, officers, employees, servants, attorneys, volunteers, and agents harmless from any loss, claim or liability in any way related to a claim that that the Artwork violates federal, state or local laws, or any contractual provisions, relating to copyrights, trade names, licenses, franchises, patents or other means of protecting interests in products or inventions. Artist shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked materials, equipment, devices or processes used on or incorporated in the Artwork produced under this Agreement. In case such materials, equipment, devices or processes are held to constitute an infringement and their use is enjoined, Artist shall, at his/her expense, either (a) secure for City the right to continue exhibiting the Artwork by suspension of any injunction or by procuring a license or licenses for City; or (b) modify the Artwork so that it becomes non -infringing. The covenant and warranties set forth in this Section 3.1 shall survive the termination of this Agreement. 3.2 Quality and Condition. Artist represents and warrants, except as otherwise disclosed to City in writing, that: (a) the fabrication of the Artwork will be performed in a workmanlike manner; (b) the Artwork, as fabricated and following installation, will be free of patent and latent defects in material and workmanship, including any defects or qualities which cause or accelerate deterioration of the Artwork; and (c) reasonable maintenance of the Artwork will not require procedures substantially in excess of those described in the maintenance recommendations to be submitted by Artist to City. The warranties described in this Section 3.2 shall survive for a period of one (1) year after acceptance of the Artwork as evidenced by a Notice of Completion issued in accordance with Section 1.9, except the representation and warranty concerning latent defects shall survive for a period of three (3) years from the acceptance of the Artwork. City shall give written notice to Artist of any observed and claimed breach with reasonable promptness. Artist shall, at the request of City, and at no cost to City, cure reasonably and promptly the breach of any such warranty which is curable by Artist and which cure is consistent with professional conservation standards (including, for example, cure by means of repair or refabrication of the Artwork). ARTICLE IV. LOCATION AND DISPLAY OF ARTWORK 4.1 Location/ Display. Notwithstanding any other provision of this Agreement, Artist hereby acknowledges and agrees that City shall have sole and absolute discretion on the determination of the location and placement of the Artwork at the Site location. Artist further acknowledges and agrees that City may determine to remove the Artwork in its sole and absolute discretion. ARTICLEV. PARTY REPRESENTATIVES 5.1 City Representative. For the purposes of this Agreement, City's representative shall be the Director of Community Services, or such other person as the Director designates in writing (hereinafter the "City Representative'. It shall be Artist's responsibility to assure that the City In Representative is kept informed of the progress of the performance of the services and obligations more particularly described in Exhibit A, and Artist shall refer any decisions which must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. 5.2 Artist Representative. For the purposes of this Agreement, Marie Barbera ("Artist') is the sole principal and representative of Artist authorized to act in his/her behalf with respect to the services specified herein and make all decisions in connection therewith. It is expressly understood that the experience, knowledge, capability and reputation of Artist were a substantial inducement for City to enter into this Agreement. Therefore, Artist shall be responsible during the term of this Agreement for performing or directing all activities of Artist and devoting sufficient time to personally perform or supervise, as appropriate, the services hereunder. Artist may not assign all or any of his/her obligations under this Agreement without the prior written approval of City except artist may have Frank Barbera and licensed subcontractors assist in the installation of the Artwork at the Site Location. ARTICLE VI. OWNERSHIP OF ARTWORK; REPRODUCTION RIGHTS 6.1 Ownership of Artwork. Title to the Artwork and any construction drawings, plans, or other work product generated pursuant to this Agreement shall pass to and vest in City upon (i) the commencement of the installation process and the full payment of the compensation described in Exhibits or (ii) Termination of the Agreement as provided in Article X hereinafter. 6.2 Title to Intellectual Property. Upon issuance of the Notice of Completion, title to all copyright and other intellectual property rights in the Artwork shall also pass to and vest in City. City shall have all rights under the Copyright Act of 1976, 17 U.S.C. Sections 101 et seq., and all other rights in and to the Artwork, including ownership and possession. Artist shall retain no rights in the Artwork and shall have no rights under the Copyright Act of 1976, 17 U.S.C. Sections 101 et seq. In view of the intention that the Artwork shall be unique, Artist shall not make any duplicates or reproductions of the final artwork, nor shall Artist grant permission to others to do so. The parties recognize that City alone may grant such approval. City and its assigns may make reproductions of the Artwork for commercial purposes, including but not limited to reproductions used in posters, advertising, brochures, media publicity, and catalogues, provided that these rights are exercised in a tasteful and professional manner. All proceeds from such reproductions shall belong to the City. All reproductions of the Artwork by City shall include a credit to Artist and identify the location of the Artwork. ARTICLE VII. ADDITIONAL ARTIST OBLIGATIONS 7.1 Artist's Address. Artist shall notify City of any change in address. City shall take reasonable effort(s) to locate Artist when matters arise relating to the Artist's rights under this Agreement. 7.2 Surviving Covenants. The covenants and obligations set forth in this Article VIII shall be binding upon the parties, their heirs, legatees, executors, administrators, assigns, transferees and all their successors in interest, and City's covenants do attach and run with the Artwork and shall be binding to and until twenty (20) years after the death of the Artist unless otherwise stated herein. Upon the death of the Artist, the representative of Artist's estate shall assume the surviving covenants and obligations of Artist set forth in this Article VIII. 142 7.3 Independent Contractor. Artist is, and shall at all times remain as to City, a wholly independent contractor. Artist shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Artist or any of Artist's employees (if any), except as set forth in this Agreement. Artist shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Artist agrees to pay all required taxes on amounts paid to Artist under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Artist shall fully comply with the workers' compensation law regarding Artist and its employees (if any). Artist further agrees to indemnify and hold City harmless from any failure of Artist to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any fees due to Artist under this Agreement any amount due to City from Artist as a result of Artist's failure to promptly pay to City any reimbursement or indemnification arising under this Section 7.3. ARTICLE VIII. ARTIST'S RIGHTS 8.1 Identification. The Artist shall place her signature on the adjacent column identifying Artist, the title of the Artwork and the year of completion, and shall reasonably maintain such notice in good repair for as long as the Artwork is displayed. 8.2 Maintenance. The parties recognize that maintenance of the Artwork on a regular basis is essential to the integrity of the Artwork. Until such time as City determines it no longer wishes to display the Artwork, the City shall maintain the Artwork. 8.3 Repairs and Restoration. a. City shall have the right to determine, after consultation with a professional art conservator, when and if repairs and restoration to the Artwork will be made. At City's option, Artist, during Artist's lifetime, may be given the opportunity to make or personally supervise significant repairs and restorations and shall be paid a reasonable fee for any such services, provided that City and Artist mutually agree in writing, prior to the commencement of any significant repairs or restorations, upon Artist's fee for such services. City shall have no obligation to utilize the services of Artist in this respect if it chooses to have the repairs and restoration done by other professionals. No fees shall be paid to Artist for repair or restoration due to a breach of the representations and warranties set forth herein. b. All repairs and restorations shall be made in accordance with recognized principles of conservation. 8.4 Maintenance, Alteration and Removal of the Artwork. a. City shall maintain Artwork in a manner that City determines appropriate in its sole discretion. All decisions regarding alterations to, or relocation or removal of, the Artwork are within the sole and absolute discretion of the City. b. If any alteration is made to the Artwork without the consent of Artist, Artist shall have the right to direct the City to remove Artist's name from the Artwork. In connection herewith, Artist hereby acknowledges and agrees that Artist is familiar with 143 the federal Visual Artists Rights Act (17 U.S.C. §§ 106A and 113(d)), the California Art Preservation Act (Cal. Civil Code § 987 et seq.), and the rights and protection afforded Artist thereunder. Artist, on behalf of him/herself and on behalf of his/her successors, heirs, and assigns, hereby waives, releases and disclaims any rights, demands or claims as may arise at any time and under any circumstances against City, and its elected and appointed officials, officers and employees arising under the federal Visual Artists Rights Act (17 U.S.C. §§ 106A and 113(d)), the California Art Preservation Act (Cal. Civil Code § 987 et seq.), and any other local, state, federal or international laws that convey rights of the same nature, or any other type of moral right protecting the integrity of works of art to the fullest extent permitted by law. Without limiting the generality of the foregoing, Artist expressly waives any rights under the federal Visual Artists Rights Act (17 U.S.C. §§ 106A and 113(d)), the California Art Preservation Act (Cal. Civil Code § 987 et seq.), and any other local, state, federal or international laws relating to the location, placement, or removal and disposal of the Artwork. C. The parties acknowledge and agree that because the Artwork is being installed at the roundabout located at Eisenhower Drive and Calle Sinaloa that is owned by the City, it will not be possible to preserve the Artwork if the City determines that it no longer wishes to have the Artwork on display at that Site Location. By way of example, the parties recognize that is would not be feasible or practical to relocate the Artwork after it is installed. For this reason, the parties agree that City shall have the right at any time and for any reason, to remove, destroy, or otherwise dispose of the Artwork, and Artist shall have no right to notice of such actions. City shall have no obligation to preserve the Artwork if it determines it no longer wishes to display the Artwork. In addition, should City transfer property containing the Site Location to a third party, all obligations of City under this Agreement shall terminate. 8.5 Permanent Record. The City shall maintain a record of this Agreement and of the location and disposition of the Artwork. ARTICLE IX. ASSIGNMENT OR TRANSFER 9.1 Artist shall not assign or transfer any interest in this Agreement without the prior written consent of City. If the assignment is approved the parties shall enter an assignment and assumption agreement. Any attempt by Artist to assign, transfer, or subcontract any rights, duties, or obligations arising hereunder without city's prior written consent shall be null, void and of no effect. ARTICLE X. TERMINATION 10.1 City may, at its option, by written notice to Artist, terminate this Agreement either upon the failure by Artist to perform any of its obligations hereunder in accordance with the terms hereof or any other breach by Artist of the terms of this Agreement, and such failure or breach continues uncured for fifteen (15) days following notice thereof from City to Artist ("Termination's. Upon Termination, except as provided in this Article X, all parties shall be released from all further obligations and liability hereunder. Effective upon a Termination, the Artwork, or so much thereof or has then been completed, shall be transferred to and shall belong to City. In such event City will remove Artist's name from the Artwork. 144 ARTICLE XI. INSURANCE AND INDEMNIFICATION. 11.1 Insurance. Prior to commencing any work under this Agreement, and throughout the duration of the term of this Agreement, Artist shall procure and maintain, at its sole cost, and submit concurrently with its execution of this Agreement, insurance as described herein. All insurance coverage required by this Agreement shall be placed with insurers authorized to do business in the State of California with an A.M. Best and Company rating level of A- or better, Class VI or better, unless otherwise approved by City's Risk Manager in writing. 11.1.1. Minimum Covera e. Insurance shall include the following (or broader) coverage: a. Insurance Services Office Commercial General Liability coverage "occurrence" form CG 00 01 or its equivalent with an edition date prior to 2004 and with minimum limits of $1,000,000 per occurrence and $2,000,000 in the aggregate. 11.1.2. Required Endorsements. Liability insurance policies required to be provided by Artist hereunder shall contain or be endorsed to contain the following provisions: a. City, its employees, officials, agents and member agencies shall be covered as additional insureds. Coverage shall apply to any and all liability arising out of the Work or related to the Contract. Additional insured status under the general liability requirement shall be provided on Insurance Services Office Form CG 20 10 with an edition date prior to 2004, or its equivalent. Additional insured status for completed operations shall be provided either in the additional insured form or through another endorsement such as CG 20 37 with an edition date prior to 2004. b. General liability insurance shall apply to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. Coverage will not be limited to City's vicarious liability. C. Liability coverage shall be primary and non-contributing with any insurance maintained by City. d. Each policy required hereunder, and the associated evidence of coverage (including employer's liability policies), shall provide that coverage shall not be suspended, voided, canceled or reduced in coverage or in limits except after prior written notice has been given to City. Such provision shall not include any limitation of liability of the insurer for failure to provide such notice. e. No liability insurance coverage provided to comply with this Agreement shall prohibit Artist, or Artist's employees, or agents, from waiving the right of recovery prior to a loss. Artist waives its right of recovery against City. 11.1.3. Verification of Coverage. Artist shall deposit with City within fifteen (15) days of Notice to Proceed of the Contract certificates of insurance evidencing the 145 coverage required hereunder and all required endorsements. 11.1.4. No Waiver or Obligation. There shall be no recourse against City for payment of premiums or other amounts with respect to the insurance required to be provided by Artist hereunder. Any failure, actual or alleged, on the part of City to monitor compliance with these requirements will not be deemed as a waiver of any rights on the part of City. City has no additional obligations by virtue of requiring the insurance set forth herein. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Artist or City will withhold amounts sufficient to pay premium from Artist payments. 11.1.5. Prompt Notice. Artist agrees to provide immediate notice to City of any claim or loss against Artist arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 11.1.6. Subcontractors. Artist shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor approved by City. All coverages for subcontractors, if any, shall be subject to all of the requirements stated herein unless otherwise approved in advance in writing by City's Risk Manager. 11.2 Indemnification. 11.2.1. Indemnification. To the fullest extent permitted by law, Artist shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties') from and against any and all liability, claims, suits, actions arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, actual attorney fees incurred by City, court costs, interest, defense costs including fees of expert Artists or expert witnesses incurred in connection therewith and any other costs or expenses of any kind whatsoever incurred in relation to, as a consequence of or arising out of or in any way attributable, in whole or in part, to Artist's performance of this Agreement. All obligations under this provision are to be paid by Artist as City incurs them. 11.2.2Exception to Artist's Obligation to Indemnify. Without affecting the rights of City under any provision of this Agreement or this section, Artist shall not be required to indemnify and hold harmless City as set forth above for liability attributable to the sole fault of City, provided such sole fault is determined by agreement between the parties or by the findings of a court of competent jurisdiction. This exception will apply only in instances where City is shown to have been solely at fault and not in instances where Artist is solely or partially at fault or in instances where City's fault accounts for only a percentage of the liability involved. In those instances, the obligation of Artist will be all-inclusive and City will be indemnified for all liability incurred, even though a percentage of the liability is attributable to conduct of City. 146 11.2.3Artist Acknowledgment. Artist acknowledges that its obligation pursuant to this section extends to liability attributable to City, if that liability is less than the sole fault of City. 11.2.4Indemnity Provisions for Subcontractors. Artist agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor, sub tier Artist or any other person or entity involved by, for, with or on behalf of Artist in the performance of this Agreement. In the event Artist fails to obtain such indemnity obligations from others as required here, Artist agrees to be fully responsible according to the terms of this section. 11.2.5 No Waiver; Survival, Failure of City to monitor compliance with the requirements of this Section 11.2 imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. Artist's obligation to indemnify and defend City as set forth herein is binding on the successors, assigns, or heirs of Artist and shall survive the termination of this Agreement or this section. 11.3 Remedies. In addition to any other remedies City may have if Artist fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Artist to stop work under this Agreement and/or withhold any payment(s) which become due to Artist hereunder until Artist demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Artist's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Artist may be held responsible for payments of damages to persons or property resulting from Artist's or its subcontractors' performance of work under this Agreement. ARTICLE XII. GENERAL PROVISIONS 12.1 No is . All notices, requests, demands and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given (a) upon the delivery or receipt thereof, as the case may be, if delivered personally or recognized overnight courier service; or (b) on the third business day following deposit in the United States mail, sent by registered or certified mail, return receipt requested, postage prepaid, to the addresses set forth below, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. All notices shall be addressed as follows: CITY: City of La Quinta Attn: Community Services Director 78495 Calle Tampico La Quinta, CA 92253 ARTIST: Marie Barbera 21395 Via Del Parque Yorba Linda, CA 92887 Email: clay888259@aol.com 147 12.2 Nondiscrimination. In the performance of the services under this Agreement, neither Artist nor City shall discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. In addition, Artist shall comply with the equality of employment opportunity provisions of State and local laws and regulations as presently existing or hereafter amended. 12.3 Entire Agreement. This Agreement and all exhibits attached hereto and incorporated herein by specific reference, embodies the entire integrated agreement and understanding between the parties hereto. There are no other agreements or understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth herein above. 12.4 Modification. This Agreement and each of the terms embodied herein may be amended, altered, changed, or modified only by a written instrument signed, by each party hereto and approved by appropriate action of City. 12.5 Waiver. No waiver of performance by any party hereto shall be construed as or operate as a waiver of any subsequent default of any terms, covenants and conditions of this Agreement. The payment or acceptance of fees for any period after a default shall not be deemed a waiver of any right or acceptance of defective performance. 12.6 Governing Law; Venue. This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California. In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, any party hereto may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, or in the Federal District Court in the district of California which includes Riverside County. 12.7 Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of City and Artist, and their respective heirs, personal representatives, successors and permitted assigns. 12.8 Severance. If a court of competent jurisdiction determines that any provision(s) of this Agreement is invalid, void, or illegal, such provision(s) shall be severed from the Agreement and shall in no way affect, impair or invalidate any other provision hereof, and such remaining provisions shall remain in full force and effect. 12.9 Substitution. Whenever in the specifications of materials or process the Scope of Services indicates or specifies materials or processes by patent or proprietary name or by name of manufacturer, such specification shall be deemed to be used for the purpose of facilitating description of the material and/or process desired, and shall be deemed to be followed by the words "OR EQUAL," and Artist may offer any material or process which shall be equal in every respect to that so indicated or specified. Artist shall not offer any substitute material or process if a substitute so offered by Artist is not found to be equal to that so indicated or specified by name, if one only be so specified or named, or, if more than one be so specified or named, then such one as shall be specified in the proposal, or if none be so specified, then such one as shall be required by City. 148 12.10 Effective Date. Unless a different date is provided in this Agreement, the Effective Date shall be the latest Date of Execution, hereinafter set forth below the names of the signature hereto. Should Artist fail to enter a Date of Execution, the Effective Date shall be the Date of Execution by City. 12.11 Force Majeure. In addition to specific provisions of Agreement, performance by any party hereunder shall not be deemed to be in default where delays or defaults are due to war, insurrection, strikes, lock -outs, riots, floods, earthquakes, fires, casualties, supernatural causes, acts of the public enemy, epidemics, quarantine restrictions, freight embargoes, lack of transportation, governmental restrictions or priority, litigation, unusually severe weather, inability to secure necessary labor, materials or tools, delays of any contractor, subcontractor or supplies, acts of the other party, acts or failure to act of any public or governmental agency or entity, including, without limitation, unreasonable delays in the processing and issuance of required permits for the installation of the Artwork by Artist (except that any act or failure to act of City shall not excuse performance by City) or any other causes beyond the reasonable control or without the fault of the party claiming an extension of time to perform. Notwithstanding the foregoing, market and economic conditions shall not entitle Artist to an extension of time to perform. An extension of time for any such cause shall be for the period of the enforced delay and shall commence to run from the time of the commencement of the cause, if notice by the party claiming such extension is sent to the other party within ten (10) days of knowledge of the commencement of the cause. In addition, times of performance under this Agreement may be extended by mutual written agreement by City and Artist. (THIS SPACE INTENTIONALLY LEFT BLANK] 149 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written above. CITY: ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ARTIST: CITY OF LA QUINTA, a California Municipal Corporation By: FRANK J. SPEVACEK, City Manager MARIE BARBERA By: 150 EXHIBIT A SCOPE OF DESIGN BUILD SERVICES I. SCOPE OF WORK a. Artist shall furnish all labor, material, tools, equipment, etc., required to design the Artwork in accordance with the quality level and intent of the concept drawings as prepared by Artist and approved by the City, along with all governing agency requirements and code criteria. b. Artist is responsible for submitting all required documents relating to the Artwork design so that all required approvals may be obtained in a timely manner. Artist shall immediately notify the City in writing of any cost impact or schedule impact whether increase or decrease, resulting from any modifications to the design. Any redesign fees or any other costs incurred by the Artist shall not be charged to the City unless the City has agreed to such charge in writing. d. Artist shall complete the design in sufficient scale and detail as required by the City for approval. Artist's design shall be subject to approval by the City. f. Artist is not authorized to utilize the Site Location to display artworks (other than the Artwork which is the subject of this Agreement), and is not authorized to conduct any sales activities at the Site Location. g. Should the City wish to create reproductions of the Artwork, Artist shall cooperate with the City's efforts, and shall execute any necessary consent forms, waivers, or other required documentation. The City owns ail rights with regarding to the Artwork, including the right of reproduction in the form of miniature replicas of the sculpture, photographs, prints and posters, and has the right to sell these items. H. GENERAL ITEMS OF INCLUSION: As a further clarification to the plans and specifications, the work shall include but not necessarily be limited to the following: a. Artist shall examine or cause to be examined all supporting and adjacent surfaces and record any defects to the City prior to installing any material. The installation of any material constitutes the Artist's complete acceptance of all substrates as compatible with the work under this Agreement. b, Any work not provided for in this Agreement must be authorized by the City prior to the installation of such work. C. Artist is responsible for all repairs or replacement of any existing property or work which is damaged as a result of the performance of the work under this Agreement. Artist shall keep his work area in a neat and orderly manner, consistent with the IN operation of the Site Location, which will be open to the public during the installation. The Artist shall be responsible for all necessary signage or barricades to protect the Artwork and the general public during the installation. d. Artist shall provide for all unloading and bracing for the Artwork, and shall ensure that the area in which he is working is maintained in a safe and orderly manner. III. SPECIFIC ITEMS OF INCLUSION a. Artist will fabricate two bronze figurative statues of a mother and child that will depict a 1920's style. Faces will have features as depicted in the original proposal. Each figure will hold a woven basket of the time period. The sculpture will stand 6'5" to 7 feet in height. b. Patina will be of traditional bronze and copper colors. C. The sculpture will be placed on a 1/4 inch fabricated pedestal with a black powder coated finish. The pedestal will be attached to a 5'x5' 8" slab of concrete or as recommended by the City's Structural Engineer. d. The height of the pedestal will be determined by the Community Services Director and Traffic Engineer. e. The Artist and any other individuals working on this project at the site location will be required to obtain an encroachment permit with the Public Works department, at no cost to Artist, prior to installation. f. Artist shall be required to possess a City of La Quinta business license. 152 EXHIBIT B SCHEDULE OF PERFORMANCE SCHEDULIJVG: The project will take approximately six months to complete once instructed to proceed. REVIEWS: The Community Services Director will have regular visits and shall receive written progress reports from the Artist. The project may be reviewed by Traffic Engineer as deemed appropriate. Any comments made by the Traffic Engineer shall be addressed by the Artist. 153 EXHIBITC SCHEDULE OF COMPENSATION SCHEDULE OF PAYMENT TO ARTIST BY CITY: City shall pay Artist within seven (7) days of execution of this Agreement a deposit in the amount of: $27,210 City shall pay Artist within seven (7) days of inspection of the completed clay maquette $27,210 Final payment shall be made within seven (7) days of Artist's receipt of the Notice of Completion $27,210 Total Not to Exceed: $81,630 154 EXHIBIT D NOTICE OF COMPLETION FORARTWORK Piece of Artwork: WHEREAS, by that certain Art Purchase Agreement dated , 2014 ("Agreement's, THE CITY OF LA QUINTA, a California municipal corporation ("City's contracted with MARIE BARBERA ("Artist") to provide certain "Artwork" (as defined in the Agreement); and, WHEREAS, as referenced in the Agreement, City shall furnish Artist with a Notice of Completion upon completion of the fabrication and installation of the (Artwork; and, WHEREAS, such certificate shall be conclusive determination of satisfactory completion of the fabrication and installation of the Artwork, as required by the Agreement, has been satisfactorily completed. NOW, THEREFORE, the parties hereto certify as follows: 1. As provided in the Agreement, City does hereby certify that the fabrication and installation of the Artwork has been fully performed and completed. 2. Nothing contained in this instrument shall modify in any other way any executory portions of the Agreement. IN WITNESS WHEREOF, City has executed this certificate this day of , 201. CITY OF LA QUINTA, a California Municipal Corporation By 155 ATTACHMENT 3 February 9, 2014 City of La Quinta Community Services Department 78-495 Calle Tampico La Quinta, California 92253 Edie Hylton, Community Services Director: Along with my submitted clay Marquette, you will find my proposal for the design and construction and my rendition of said sculpture. You will find dimensions, composition, dress, description and patina of said piece of art, titled at this time "Mother and Child of La Quinta. You will also find as requested, construction of the pedestal, itemize costs, sketches, and schedule of completion and payment schedule. I have also included photo examples of my past commissions of larger than life size sculpture located in cities and universities across the county and also in private homes. My career in art is mainly known for the Native American Culture, of which I have enjoyed creating over 30 years. I am familiar with the American Indian history, culture, dress and most important, accuracy. Thank you for this opportunity to submit my work to your city. I would be honored to be considered in this project. Respectfully, Marie Barbera 21395 Via Del Parque Yorba Linda, Ca. 92887 760 518 4428 Clay 888259@aol.com www.mbarbera.com 156 La Quinta Proposal of Mother and Child by Marie Barbera Dimensions Approximately 6' 4" to 7' Composition will depict the culture and life style of the Cahullia Indian of the 1920's. Dress will depict 1920 (gingham style). The dresses will be highly detailed with folds and ruffles and buttons for both mother and child. Mother and Child will be barefooted and will have long flying black hair. Each will hold a weaved basket of the time, as shown on clay Marquette submitted to the Community Services Department of the city La Quinta. Faces will have features of the Cahullia Indian as shown on the sketch submitted to the community service dept. Patina will be of traditional bronze or of a copper green, of which is preferable ascetically, but optional. The sculpture will stand on a 4' x 4' fabricated % steel pedestal, as shown on sketch, with a black powder coating, of which can be of any color finish. 157 158 159 I Me 161 Cost Breakdown: City permits: $500.00 Electrical permit 130.00 Electrical (3 spot lights) 1800.00 Masonry (approx) 1200.00 Foundry: Mold for mother and child $12,000.00 Bronze casting for mother and child 15,000.00 4' x4' fabricated steel box G"thicknessw/black 31000.00 Powder coating) Transportation & installation assistance Forklift provided 6,000.00 Design, material and labor of sculpture 42,000.00 Total of Project: $81,630.00 IM. La Quinta Proposal of Mother and Child time and payment Schedule: Labor: Approximately Foundry: Approximately Complete to installation (Approx) Expected Payment Schedule: 2 %2 to 3 months 2 months 5 to 6 months 1/3 deposit on commencing of project 1/3 on inspection and acceptance of completed clay 1/3 at time and date of completion and installation 163 C�n1 OF CITY / SA/ HA/ FA MEETING DATE: May 6, 2014 AGENDA CATEGORY: ITEM TITLE: 2013 ANNUAL POLICE REPORT BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: This is an informational item to highlight the City's current law enforcement activities; therefore, no action is needed. EXECUTIVE SUMMARY: • The La Quinta Police 2013 Annual Report (Attachment 1) illustrates police strategies in place and outlines productivity goals for next year. • The report contains information on Police Department operations and structure, presents crime trend information, and outlines notable characteristics and productivity over last year. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: Each year the La Quinta Police Department presents an annual report on its activities. This year, the Police Department has revamped their report by presenting data in a more user-friendly manner, covering all components of police operations. ALTERNATIVES As this is an informational item, staff does not have any alternatives. Report prepared by: Dave Walton, Assistant Chief of Police Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1. La Quinta Police 2013 Annual Report 164 165 I, A Q U I N T A .J.. Aj, •� Annual �_ � � � -� � R e l rt All Chief of Police - Captain Andrew Shout--s",'�;� '14� rl Assistant Chief of Police - Lieuten[n�tDavid Wal Historical Photo of La Quinta 2009 sm GEM OF THE DESERT Letter from the Chief Mission Statement & Goals Quick Facts Police Department Beats Calls for Service Organizational Chart The Force Patrol Division Special Enforcement Team Business District Unit Traffic Services Investigations Gang Task Force Narcotics Task Force School Resource Officer Crime Prevention Unit Special Recognition Social Media Volunteers COP'S Cadets 2014 Goals r-, Li 2013 Annual Report Honorable Mayor Ado City Council Members Citizens of La Quinta I am pleased to submit the 2013 La Quinta Police Department Annual Report. The citizens of La Quinta are proudly served under contract by the Riverside County Sheriff's Department. During the past year we had many successes in the battle against crime and our collaborative effort to make our community a safe place for residents and visitors. This year's Annual Report shows that our city continues to be one of the safest communities in the country. Preliminary information indicates that in 2013, total Part 1 crimes decreased by 13.9%. Although our response time to calls for service saw a fractional increase, the department is monitoring this metric and is continually seeking new and innovative ways to provide prompt and effective law enforcement services. In addition, over the past year, officers of the La Quinta Police Department have taken further steps to reach out and strengthen relationships within the community. We know that the contacts and connections we make every day greatly contribute to positive outcomes and reassure our law abiding residents. Our fulltime Crime Prevention Unit, staffed by specially trained personnel who lead community groups, provide educational presentations, and interact with property owners and the business community, is a great example of this effort. The Police Department is also seeking ways to incorporate new technologies into the overall crime reduction strategy. The Annual Report highlights our use of social media networks and internet webpages to provide additional avenues of communication with citizens to disseminate a wide range of information into the community. Finally, this year's Annual Report highlights the department's major goals for 2014. In short, they are: • Aggressively combat crime in an effort to maintain a low crime rate. • Strive to achieve reduced response times to calls for service. • Develop new and innovative crime prevention strategies and programs. • Build and nurture relationships. I am extremely proud of the dedication and honorable service performed by the women and men of the La Quinta Police Department in 2013. 1 look forward to another successful year and working together with the community to overcome the inevitable challenges that the future will bring. Andrew Shouse Chief of Police Mission Statement e, the women and men of the La Quinta Police Department are dedicated to providing our citizens, business owners, and our visitors a safe and pleasant environment in which to live, work, and enjoy the amenities of our renown city. Goals We commit ourselves to.... • Focusing on proactive patrol strategies • Increasing the quality of life • Reducing the fear of crime Mission Strategy • Focus our enforcement toward those activities which create the most reactive calls for service. • Identify innovative methods that reduce calls for service, allowing patrol personnel to spend more time on preventive measures that reduce overall crime. • Utilize the Crime Analysis Unit to identify criminal patterns, recalcitrant offenders, and help create new strategies moving forward. • Enhance partnership discussions with La Quinta Code Enforcement personnel to positively affect the quality of life in our city. • Promote educational programs and community partnerships. Population: City of La Quinta: 38,401 Total Square Miles: City of La Quinta: 35.2 The Force: Sworn: 61 Non -Sworn: 6 Volunteers: 9 Citizens on Patrol: 10 • La Quinta Police Officers have 144 years of combined law enforcement experience. • The Riverside County Sheriff's Department has proudly provided law enforcement services to the City of La Quinta since the city was founded in 1982. • La Quinta is joined by seventeen other cities in Riverside County that receive customized police service from the vast array of public safety experience and resources available from the Riverside County Sheriff's Department. The hugely successful Youth Cadet Program was started in 2005. • The newly created Crime Prevention Unit offers Crime Prevention Through Environmental Design (CPTED) inspections for homes and businesses and takes pride in providing crime reduction presentations. The City of La Quinta is divided into five service areas called "Beats." Shown below, the shaded service areas and their limits are identified by Beat number (40, 41, 42, 43, 44, and 45). The "Beat System" was created by Sir Robert Peel for the London Metropolitan Police in 1829 and continues as a valuable police strategy. Officers are assigned to relatively small permanent posts and assume investigative responsibility for the crimes that occur there. DARBY MT4 o' ¢ cr- ORANGE GROVE ya �gR1 m =� Q KENNER jo _ 1 NAPLES ¢ FRE WARING cU� Qt0 C3 AVE 44 o9Rt«T -�,MFRALD Q GILLON ` COGO 4U 'VALENCIA Lu c� MILES FP' AVE 45 w - SIERRA w PEBBLE BEACH < f,= 1 BLISS mor REQUA �r- O Z moi— w AVE 46Y� _ . MON o o FIESTA JASMINE GRE N< } p a DATE 0M < ® � Q �! TIGRISLU O VECINQ z z a AVE 47 HY-;111 a j LLJ DR CARREON I� Q 41 0 _ AVE 50 Q z G _ o ¢ w ARUS NANCY ALF3IC�N t Q c=n AVE 48 l RDJ :5i cz, a U HELIO CARIBF POE —3k O ELLA ALVARAUO c) y GABLE 7rBUYON LU CALLE TAMP GO CETRINOw OAMAZON PLUM AVE 51 q- M Odd IX'i APr DEACON ��Gq L, LU C, iu AVE 49p Cry VIA LUGO EfSKOp 42 = GO,U�LS cu 0M < ® � Q �! TIGRISLU LU o z z a a j LLJ Y m Q C? GRANT 0 _ AVE 50 Q �.... _ � O O En ci zS LU MANDARINA © d q AVE 55 Cn O ELLA ALVARAUO c) G) 7rBUYON LU CALLE TAMP GO CETRINOw AVE 51 AVE 51 — ----CITRUS DEACON ��Gq L, LU C, VIA LUGO EfSKOp L<Q7 OLD AVE 52 GO,U�LS cu AV 52 O O Q © w �M 43 N ®mar o z cn W < of ��¢" '� [bJ 5 j 2 9 44 ��� cP AVE 53 0M < ® � LU o z z a a j LLJ AVE 54 � O En ci zS d q AVE 55 01LU O ELLA ALVARAUO G) 7rBUYON CD VILLAGE; AIRPORT cn 4% TYMAR VIA LUGO EfSKOp MERION GO,U�LS cu HERMITAGE p p CSILLA o z cn of AVE 58CID o d 0 Tory FAZIQ AVE 59 � � U J cf } AVE 60 co F AVE 61 Oo PIRKER AVE 62 D 0.75 1.5 3 La Quinta Beats ""'e, Summary The La Quinta Police Department responded to 24,793 calls for service in 2013, which represents a 3% decrease from 2012. Preliminary data indicates that total Part 1 Crimes also decreased in 2013. The total average response time increased by 0.16 minutes during 2013. Three Year Response Time Comparison KU Fil WTIM a M110 a &10 go] 01.1a PRIORITY 4 RESPONSE PRIORITY 3 RESPONSE 190C0iIVA■:i01tf1@610 0 5 10 15 20 Vil Response Times Total response time increased by an average of 0.16 minutes. Exhibit 1 (above) indicates the average officer response times in minutes. Priority 1: Involve circumstances that pose, or did pose in the immediate past, a clearly defined threat to human life or property and which involve a high level of violence or the potential for serious injury. Priority 2: Involve circumstances of an urgent, but not life threatening nature. They are generally disturbances with a potential for violence, minor assaults and batteries, etc. Priority 3: Involve circumstances which are neither urgent, nor life threatening. Priority 4: With the exception of several felonies, most past incidents are considered Priority 4. Total Average Priority 1 Response Priority 2 Response Priority 3 Response Priority 4 Response Response ❑ 2013 6.18 12.37 18.73 23.46 16.81 ❑ 2012 5.6 12.38 18.29 23.15 16.65 2011 4.78 10.58 15.42 18.73 13.85 Exhibit 1 Response Times Total response time increased by an average of 0.16 minutes. Exhibit 1 (above) indicates the average officer response times in minutes. Priority 1: Involve circumstances that pose, or did pose in the immediate past, a clearly defined threat to human life or property and which involve a high level of violence or the potential for serious injury. Priority 2: Involve circumstances of an urgent, but not life threatening nature. They are generally disturbances with a potential for violence, minor assaults and batteries, etc. Priority 3: Involve circumstances which are neither urgent, nor life threatening. Priority 4: With the exception of several felonies, most past incidents are considered Priority 4. Three Year Violent Crime Comparison 160 151 140 120 100 100 80 60 45 33 40 26 37 20 1 0 0 3 5 5 1 0 HOMICIDE RAPE ROBBERY AGGRAVATED 6 ASSAULTS ■ 2011 ❑ 2012 02013 Exhibit 2 Crime Statistics Preliminary crime statistics for 2013 indicate a 13.9% decrease in total Part 1 Crimes from year 2012. 1200 1000 800 600 1111 400 0 Three Year Property Crime Comparison 1033 1002 901 541 477 1[- 402 50 95 90 71 17 BURGLARY VEHICLETHEFT LARCENY -THEFT ■ 2011 ❑ 2012 ❑ 2013 1� ARSON Exhibit 2.1 Property crime accounted for on average 96% of all Part 1 Crimes, for the past three years. The chart shows violent crime has been on a decline for the past three years. 0aW4 4 r,AWV%ar. Exhibit 2.2 Calls for Service (CFS) As illustrated in exhibit 2.2, 64% of all Part 1 Crimes in the City of La Quinta were larceny thefts. Combined ■Homicide, Rape, Robbery (2%) ` with 26% burglary and 6% Aggravated Assault (2%) ■ Burglary (26%) auto theft, non-violent ■Auto Theft (6%) ■Larceny Theft (64%) crimes accounted for 96% ■Arson (4 %) of all Part 1 Crimes in the city. Year end statistics were obtained from the Riverside County Sheriff's Data Warehouse. The La Quinta Police Department responded to 24,793 calls for service during the 2013 reporting period. This is a 3% decrease from 2012 when 25,553 calls for service were investigated. In 2012, 7% (1,912) of the calls were Part 1 Crimes. In 2013, 7% (1,707) of the calls for service were Part 1 Crimes. 7000 6000 5000 4000 3000 2000 1000 235 198 214 0 PRIORITY 1 Exhibit 2.3 Calls for Service 6,388 6319 6167 4715 4673 4962 3190 3306 3034 9 PRIORITY PRIORITY3 PRIORITY ■ 2011 ❑ 2012 ❑ 2013 Federal Bureau of Investigation Uniform Crime Report The United States Department of Justice (USDOJ), Federal Bureau of Investigation (FBI), posts annual crime statistics in the Uniform Crime Report (UCR). These statistics are based upon law enforcement agencies reporting Part I Crimes. Part I Crimes are defined as homicide, forcible rape, robbery, aggravated assault, burglary, vehicle theft, larceny -theft, and arson. The official Annual Crime Statistics are posted once a year during late October for the previous calendar year. However preliminary data for 2013 was obtained from the Department's Crime Analysis Bureau, and is included within exhibit 3. Part 1 Offenses Known to Law Enforcement (UCR) Year 2013 Population 38,401 Violent crime 68 Murder 0 Rape 5 Robbery 26 Assault 37 Property crime 1,498 Burglary 402 Larceny 1,002 Veh Theft 90 Arson 4 Total Part 1 Crimes 1,566 Total Crimes Per 1000 Residents 40.78 2012 38,690 150 0 5 45 100 1,669 541 1,033 95 1 1,819 47.01 2011 37,907 188 1 3 33 151 1,428 477 901 50 1 1,616 42.63 2010 47,441 137 1 9 25 102 1,288 447 777 64 12 1,425 30.04 2009 46,805 123 1 8 22 92 1,573 537 958 78 4 1,696 36.24 2008 46,306 202 2 5 31 164 1,563 526 913 124 7 1,765 38.12 2007 44,533 209 1 9 27 172 1,620 555 943 122 6 1,829 41.07 2006 38,576 101 1 2 31 67 1,885 558 1,164 163 4 1,986 51.48 2005 2004 35,598 32,510 128 94 0 1 9 4 21 16 98 73 2,075 1,725 621 482 1,290 1,072 164 171 1 4 2,203 1,819 61.89 55.95 Exhibit 3 latrol Bureau Investigation Bureau AI City Council City Manager Police Chief (Captain) Assistant Police Chief (Lieutenant) Special Enforcement Administration Supervisor Supervisor Clerical / Accounting (Sergeant) (Sergeant) Patrol Services Special Enforcement Traffic Services (150 Hrs/Day x 365 Days) Investigators Team (4 Motorcycles) (5 Officers) Business District Unit School Resource 1 (2 Officers) 1 1 (3 officers) Crime Prevention (2 CSO Specialists) Volunteer Forces (10 Office / 10 COP) THE FORCE The 2013 La Quinta Police Department consists of sixty-one (61) sworn officer positions. The current sworn officer per 1,000 resident ratio is 1.60. Thirty-one (31) officer positions are dedicated to the patrol division, with the remaining officers dedicated to the special assignments of Traffic Division -Motorcycle Unit, the Special Enforcement Team, Business District Unit, Gang Task Force, Coachella Valley Narcotics Task Force, School Resource Officers, and the Crime Prevention Unit. The officers are fully supported by sworn supervision and administration. The police contract also contains six (6) Community Service Officers, with two of them assigned to the Crime Prevention Unit. The non -sworn officers assist with our daily patrol service operation and support all field operations. The Patrol Division responds and investigates all calls for police service that are placed to the Department either through the 911 system, non -emergency telephones, or field reports from citizens. Patrol officers conduct the initial investigation of reported crimes against people and property. This vast array of crime includes all felonies, misdemeanors, and public service calls. Upon completing the initial investigation, the report is either suspended, given continued follow-up by the Investigation Bureau, closed by arrest and referred to the District Attorney's Office for prosecution, or determined to be unfounded. The La Quinta Police Department supports and promotes the concept of Community Oriented Policing. This philosophy adjoins our officers with the citizens to accomplish a broad teamwork effort against the rise of criminal activity. We accomplished this by "forward field deployment" of officers to regular areas of responsibility (Beats), deployment of current technology and equipment, training, and maintenance of adequate staffing that make timely response to approximately 68 service calls each day. 1 Since the mid 1980s, the La Quinta Police Department has staffed a Special Enforcement Team (SET) to augment the Patrol Division. The team consists of one (1) Sergeant and five (5) officers and chiefly functions to enhance patrol services received by our residents. The SET dynamic is bolstered by the Business District Team and our Crime Prevention Program officers. SET perform time sensitive follow-up investigations and serve to prevent crime. Each beat within the City of La Quinta is attended by a SET member who can devote additional time, as necessary, to problems that occur in that specific geographical area. SET conducts targeted investigations to combat identified problems within the city, provides specialized enforcement, and also provide supplemental security during community events. Working on bicycle or Segway patrol brings SET officers in close contact with the citizens, business owners, and visitors of our city in a positive way. These innovative patrol techniques are effective tools that enhance a Community Oriented Policing concept we all support. Additionally, the bicycle and Segway patrols offer better mobility and faster response to business and commercial areas when vehicle traffic is heaviest. Further, SET will target specific crimes that affect eastern valley communities by collaborating with their counterparts from Coachella Police, Palm Desert Sheriff's Station, and Indio Police. These combined teams identify, investigate and target criminals who are responsible for crime throughout our communities as they move between jurisdictions. Communication among these teams has proven vital to the success of apprehending and convicting criminals as they move through our neighborhoods and across geographical borders. SET officers are adaptive when defending our citizens from crime and employ several strategies, including; collaboration with police teams, tactical operations, community policing concepts, surveillance and undercover operations, as well as direct enforcement. Our mission strategy is PROACTIVE PREVENTION. SET continues to be an important part of this strategy and their enforcement techniques have helped reduce crime within our city. Productivity Traffic Citations: 108 Traffic Stops/ Vehicle Checks: 391 Pedestrian Checks: 341 Investigative Follow-ups: 199 Felony Arrests: 174 Misdemeanor Arrests: 214 Warrant Arrests (Felony): 107 Warrant Arrests (Misd.): 67 Felony Filings: 174 Misdemeanor Filings: 10 Search Warrants Written: 47 Search Warrant Served: 42 Property Recovered Value: $64,575 Drugs Seized/Recovered Value: $68,490 Wi Specialized Patrol No. Days -Bicycle Patrol: 37 No. Hours -Bicycle Patrol: 1116 No. Days-Segway Patrol: 8 No. Hours-Segway Patrol: 128 Officer Quezada & Corporal Reinbolz Beginning in 2007, the City of La Quinta added the Business District Unit (BDU) comprised of two (2) officers specifically assigned to address problems in the business district areas. The business district area includes the Highway 111 corridor, Old Town and Point Happy. While their primary responsibility is to conduct high visibility patrol in these areas, they also handle many of the theft related issues generated in the business district. The BDU utilizes several different methods to patrol the area, including bicycle, Segway EPAMD (Electronic Personal Assistant Mobility Device), unmarked vehicles and by foot. The BDU is a valuable asset with each officer working a flexible schedule that allow their shifts to adjust according to the needs of the community. Their schedules are based on crime trend analysis, peak shopping hours, and high profile events that determine when these officers are most needed. In the course or patrolling the business district, the BDU often investigate crimes which commonly plague commercial properties and shoppers. This, in turn, allows our patrol officers to remain available for other service calls. Further, the BDU conducts undercover operations, both independently and in conjunction with the Alcoholic Beverage Control (ABC) in our effort to deter alcohol and tobacco sales to minors. The Commercial Trespass program implemented a new database to track and manage commercial trespassing through the Sheriff Department's Report Management System (RMS), allowing all officers access to commercial trespass program data in the field. The system provides notification to officers in the field of any trespass letters and restrictions, allowing them to enforce trespassing laws as requested by our business owners, even when the business owners are not at the location. Productivity Moving Citations: 5 Parking Citations: 52 Traffic Stops: 23 Vehicle Checks: 193 Business Checks: 448 Pedestrian Checks: 216 FI Cards: 162 Felony Arrests: 61 Misdemeanor Arrests: 62 Warrant Arrests (Felony): 13 Warrant Arrests (Misd.): 27 Felony Filings: 48 Misdemeanor Filings: 35 Specialized Patrols Search Warrants Written: 16 Search Warrant Served: 36 Property Recovered Value: $17,821.55 Drugs Seized/Recovered Value: $895.00 Specialized Patrols No. Days -Bicycle Patrol: 45 No. Hours -Bicycle Patrol: 540 No. Days-Segway Patrol: 4 No. Hours-Segway Patrol: 20 Assist other Department: 32 0 The La Quinta Police Department Traffic Services Team consists of four (4) motorcycle officers. The Traffic Team is responsible for traffic enforcement and education of motorists within the City of La Quinta. The team's primary focus is through enforcement of hazardous traffic violations that are the leading cause of collisions within our city, thereby reducing the number of collisions which result in property damage, injury and death. Another critical role of the team serves to lead investigations at the scenes of major injury and fatal collisions. The Traffic Team provides much needed support and expertise to patrol officers by handling traffic specific issues, thereby allowing patrol officers to be available for response to criminal complaints and crimes in progress. The Traffic Team also provide additional emergency response support to the patrol division during critical incidents. The te. m utilizes the latest equipment and has recently deployed a radar box that collects traffic data, such as speeds, volume of cars, and tracks the time of day experiencing the highest volume of vehicular traffic in a specific area. This allows the Traffic Team to refine their deployment resources at the most crucial times of day. The Traffic Team conducts sobriety checkpoints several times each year in various locations throughout the city. These checkpoints increase public awareness to the dangers of driving under the influence, driving without a license, the proper use of seat belts, and other hazardous issues. The Traffic Team partners with the Office of Traffic Safety and "Avoid the 30" �p , programs, which consist of mobile DUI enforcement officers who . ' actively patrol for motorists impaired by alcohol or/and drugs in our cit The Traffic Team maintains a collision database system which s inputs, reviews and tracks collision data to offer detailed trend Olt'`' analysis. This data is critical to our deployment strategies and ,. resources uses. In providing our system data to the state, we strengthen our city sponsored grant applications made to Office of Traffic Safety. Exhibit 4 Fatal Traffic Collisions 2 2 2 2 Exhibit 4.1 Number of People Killed in Collisions 4 4 3.5 3 2.5 2 1.5 1 0 Exhibit 4.2 ■ 2009 ❑ 2010 ED2011 ■ 2012 ■ 2013 Number of People Killed in DUI -Related Collisions 3.5 3 2.5 2 1 1 1 1.5 1 ' 0 0.5 I, 0 0 200 2010 ❑2011 02012 ®2013 Exhibit 4.3 90 80 70 60 50 40 30 20 10 0 Injury Traffic Collisions 85 -1 77 ■ 2009 ❑ 2010 ❑ 2011 ■ 2012 ■ 201.5 -AMEL- Exhibit 4.4 110 Number of Persons Injured 107 106 Exhibit 4.5 Driving Linder the Influence Related Collisions 35 32 30 30 30 30 25 20 15 10 5 0 M&�— ■ z0o9 ❑ z010 82011 ■ zolz ■ zo13 Exhibit 4.6 Collisions By Day Of The Week Exhibit 4.7 P Peak Time Collisions 0 0 0 O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 000000000aD0000000DOD000 0 c -I N m Lf1 lD I� W Ol 0 -i TH .m—i a�-i r-i—i -1 .^—+ rH .r—I NN N N N i Exhibit 4.8 The collision data indicates the highest number of collisions occur on Thursdays between the hours of 12:OOpm to 4:OOpm. High Incident Locations (Intersections - Ranked in Order) 1. Jefferson and Avenue 52 (12) 2. Fred Waring Drive and Washington Street (11) 3. Highway 111 and Washington Street (9) Primary Collision Factors 2013 Exhibit 4.9 7000 6000 3000 4000 3000 2000 1000 0 Exhibit 4.10 ■ Unsafe Speed N Unsafe Lane Change Disobey Traffic Sign or Signal ■ Auto Right of Way ■ Driving Under the Influence ■ Improper Turning Unsafe Starting or Backing ■ All Other Total Citations 02009 112010 ® 2011 ■ 2012 ■ 2013 200 180 160 140 120 100 80 60 40 20 0 Exhibit 4.11 Traffic Programs Worked The La Quinta Police Department conducts focused traffic enforcement programs based upon analysis of collision statistics. In 2013, the Traffic Division conducted several traffic -related programs within the City of La Quinta. 1) Back to School Safety Program 2) Seat Belt Enforcement Detail, and participated in the "Click It or Ticket" campaign 3) Washington Street Construction Project, Speed Enforcement 4) DUI/Driver's License Checkpoints 5) Special Events Programs to Include; Humana Challenge, La Quinta Arts Festival, HITS and Danskin Triathlon's, Blues and Brews Festival, Coachella Festival, and Stagecoach. 6) "Avoid the 30" Driving Under the Influence Enforcement Program. 7) Office of Traffic Safety, DUI Checkpoints Traffic Grants The La Quinta Police Department has applied for and received the following grants funded by the California Office of Traffic Safety for FY 2013/2014: Avoid the 30, DUI Patrol $ 8,800.00 Reimbursed through the Office of Traffic Safety Sobriety Checkpoint Mini Grant $ 49,600.00 The La Quinta Police Department Investigations & Evidence Bureau serves the City of La Quinta, as well as the City of Coachella and the unincorporated areas of the eastern valley. The Investigations Bureau is comprised of one Sheriff's Lieutenant, two Sheriff's Sergeants and 12 dedicated Investigators assigned to various specialties that include robbery, assaults, sex crimes, child abuse, property crimes, missing persons, runaways, and domestic violence investigations. In addition to their regular duties, Investigators in the Bureau act as liaison with other investigative entities or citizenry groups such as C.A.R.E (Elderly Abuse Prevention), Crime Stoppers, Metal Theft Task Force, and Second -Hand Dealer Licensing. These investigators are goal oriented and take pride in their assignment. The Evidence/Property Section also falls under the Investigations Bureau and is staffed by two Community Service Officers. In addition to ensuring all evidence collected by police personnel is properly packaged and entered into the evidence tracking system, these evidence technicians are responsible for the storage, tracking, auditing, release, and eventual final disposition or destruction of thousands of items of evidence and found property. This is accomplished within the most modern evidence warehouse in the county, with the state of the art equipment and technology. This includes forklifts, stock pickers, wireless scanners, weapons storage racks, freezers and refrigerators. La Quinta investigations 2013 Year End Statistics city of Exhibit 5 .&Q"zKra -,an, of Iho 0— ;e s, Other Than Arrest I "-r, J. j �' W Exhibit 5 shows the disposition of closed cases, open cases, and arrests with a combined total of 278 cases for the end of year statistics in 2013. The disposition of "Closed Cases, Other Than Arrest" indicate those investigations which were concluded through the District Attorney's Office (Criminal Filing), lack sufficient evidence to prosecute the responsible parties (Cold Case), or the investigation determined a crime did not occur (Unfounded). 0 YM -11 m® e� iiur�_J Jf1m , IN. TN The Coachella Valley Violent Crime Gang Task Force (CVVCGTF) is a multi -agency task force comprised of members from various federal and local law enforcement agencies including one (1) La Quinta officer. The mission of the CVVCGTF is to allocate resources from all participating agencies promote safe and secure neighborhoods that are free of violent crime and gang violence. Their duties include gang prevention efforts that are centered on intervention and education, gang suppression patrols and operations, and complex criminal enterprise investigations. 2013 La Quinta Specific Statistics Probation Searches La Quinta: 39 Probation Violations: 9 Parole Searches La Quinta: 7 Parole Violations: 5 Firearms Recovered: 3 Gang Registration: 5 Felony Arrests GTF Team: 32 Misdemeanor Arrests: 7 Search Warrants Served: 5 Training Classes (Presented): 1 Gang Presentations YAT/JABG (Schools): 15 Felony Filings: 3 Narcotics Seized (Grams): 37.7 Gang F.I. Cards: 8 Identification of Street Gang (Hot Boys) 1 2013 Gang Task Force 693 Felony Arrests (Gang) Adults: 80 Felony Arrest (Gang) Juvenile: 16 Felony Arrest (Non -Gang) Adults 42 Felony Arrests (Non -Gang) Juveniles: 14 Misdemeanor Arrests (Gang) Adults: 20 Misdemeanor Arrests (Gang) Juveniles: 2 Misdemeanor Arrests (Non -Gang) Adults: 28 Misdemeanor Arrests (Non -Gang) Juveniles: 10 Arrest Misdemeanor Traffic 1 L!Erest: 213 Illegal• • Seized 693 Marijuana 480.2 Cocaine .4 Methamphetamine 50.8 LSD (TABS) 0 Psilocybin 0 MDMA (Pills) 0 MDMA (Pills) 0 Heroin 1.3 Felony Filings: 65 Misdemeanor Filings: 4 Gang Presentations: 206 Briefing/Training Classes (Presented): 198 Training Hours (Presented): 1828 Training Classes (Attended): 9 Training Hours (Attended): 180 Court Testimony: 224.5 A.O.D (Non CVVCGTF): 494 Field Identification cards Gang Intervention Contact: 693 Criminal Cases Filed: 83 Gang Enhancements: 47 Probation Searches: 431 Probation Violations: 40 Parole Searches: 62 Parole Violations: 18 Firearms Recovered Handguns: 8 Firearms Recovered Rifles: 3 Firearms Recovered Assault Weapons: 3 Firearms Recovered Shotguns: 3 Total Firearms Recovered La Quinta: 2 Search Warrants Written: 24 Search Warrants Served: 43 ,f44 The Coachella Valley Narcotics Task Force (CVNTF) is a multi -agency task force comprised of members from the La Quinta Police Department, Cathedral City Police Department, Palm Springs Police Department, Riverside County Probation Department, Riverside County Department of Public Social Services, Child Protective Services, Riverside County Sheriff's Department and Coachella Police Department. The mission of CVNTF is to increase public safety by significantly diminishing the availability and use of illegal drugs in the cities and adjacent un -incorporated areas of Riverside County through apprehension of those responsible. 2013 La Quinta Statistics Methamphetamine Firearms Recovered 0 Felony Filings 7 Narcotic Presentations 1 Probation Searches 21 Search Warrants Written 5 Search Warrants Served 5 Training Hours -Presented 4 Training Classes -Attended 7 Training Hours -Attended 100 0 $.00 Narcotics Methamphetamine 33.39g $1,276 Marijuana 4,302.50g $23,707 Marijuana Plants 275 $278,000 Cocaine 0 $0 Heroin 198g $15,840 Hashish 0 $.00 RX Pills 0 $.00 Total $318,823 2013 CVNTF Statistics Grams Open/Closed Cases 232 Controlled Buys 15 Search Warrants 45 Probation Searches 165 Parole Searches 2 Felony Arrests 72 Misdemeanor Arrests 1 Weapons Seized 19 Narcotics Seized Grams Street Value Methamphetamine 2,537g $145,799 Marijuana 11,695g $142,263 Cocaine 349g $23,156 Heroin 1,913g $150,554 Hashish 154g $2,461 Marijuana Plants 872 $872,000 Ecstasy 1 $20.00 Totals 17,521 $1,336,253 The City of La Quinta has three (3) School Resource Officers (SRO) assigned to various schools within the city. SRO's work closely with Desert Sands Unified School District (DSUSD) school administrators, teachers, campus security, parents, and students to create a safe and secure learning environment at each campus. Through open dialog with students, the SRO's promote a positive law enforcement image. The officer - student relationship created by the SRO's often prevents problems from becoming more serious within the student body. In 2013, SRO's created many programs which provided education and enforcement at all La Quinta School sites, from the elementary school level to the high school level. These programs include "Red Ribbon Week", drug and alcohol awareness, and the "Mothers Against Drunk Driving" (MADD) static display and presentation. SRO's conducted probation compliance checks on juveniles that attend schools in La Quinta, which led to several arrests and the disposition of unsolved cases related to graffiti and burglary. SRO's authored several search warrants that led to arrests of graffiti suspects who committed tens of thousands of dollars in vandalism to private, city, and DSUSD properties. The investigated outcomes have resulted in convictions and court ordered restitution for the damaged property. SRO's have made a concerted effort to identify "taggers" within the city and prosecute them for property damage. The SRO's conduct m any investigations including sexual assaults, assault with a deadly weapon, theft, graffiti and other crimes while providing educational programs and counseling to students on campus. During the months of June and July, the SRO's conducted the 8th Annual La Quinta Police Cadet Academy. This program provides first-hand experience, in a safe and fun environment, for our youth to learn and experience the benefits of community service. As a program objective, the SRO's teach integrity, honor, courage, commitment and teamwork. The academy is taught by SRO's and other Department members who have years of experience working with our youth. The cadre staff are assisted by the members of the Sheriff's Explorer POST 503 from the Thermal Sheriff's Station. The academy has grown over the years and has become a huge success with a large number of kids submitting applications to attend each year. The preparation for this program typically begins in February and concludes in August with the graduation of the academy. We accept 50 cadets, ages 11-15, and usually receive in excess of 150 applicants. This program is widely considered a success among parents and students, creating a positive impact in the community. Miccinn The mission of the Crime Prevention Unit is to provide crime prevention education, to the citizens and businesses within the City of La Quinta. Included in this endeavor are programs consisting of informative presentations, crime reduction programs, and outreach initiatives. These complimentary services assist in the suppression of crime but also minimize the fear and negative perceptions associated with crime through a working partnersl iprbetween the police and the community. Services We Offer The Neighborhood Watch program is a nation-wide program utilizing the residents of a street, residential area, or housing complex to assist the police by providing `extra eyes and ears' to report suspicious or criminal activity. Training is provided to each neighborhood watch group on how to properly observe and report these activities. The Crime Free Multi -Housing Program (CFMH) is a worldwide program that puts apartment owners, landlords, tenants, and the police department into a partnership to help reduce crime in rental properties. The CFMH program provides training and technical assistance to owners and landlords on concepts and practices that help reduce criminal activity and make apartment complexes safer places to live. The City of La Quinta and the La Quinta Police Department strongly support the CFMH program and host a training seminar for the program yearly. Crime Prevention Through Environmental Design (CPTED) is used for residents to familiarize themselves with the guidelines of environmental crime prevention. These CPTED guidelines are applied to reduce the fear and incidence of crime to improve our quality of life. The La Quinta Police conducts CPTED inspections for residential communities in effort to work together with the community and reduce opportunities for crime to occur. The inspection consists of the review of shrubbery, landscaping, lighting, locks on windows and doors, screens, patio doors, peepholes, and alarm systems. Aviexd 1 Deputy Jose Corral was awarded the "Avoid the 30" award for most DUI arrests in the city of La Quinta. The award was given by the California Office of Traffic Safety in partnership with Mothers Against Drunk Driving and Riverside County AVOID the 30. Palm Desert Chamber of Commerce - Peace Officer and Public Safety Recognition Award Corporal Don Olson supervised, or was the primary investigator, in four fatal traffic collision investigations in La Quinta. Some of these cases involve vehicular manslaughter or murder. Corporal Olson prepared detailed written reports and .,.,., completed thorough criminal investigations, which assisted the District Attorney's f Office the opportunity to prosecute these offenders. 'tOIn addition to his fatal investigations, public safety programs, and other duties, - Corporal Olson maintained a highly productive level of traffic enforcement activity. Corporal Olson issued 424 traffic citations. In 2013 Corporal Olson's dedication to his duties has made the city of La Quinta a safer place to live and work. His performance -, has earned him the respect of the public and his fellow law enforcement officers. In addition, Corporal Josh Reinbolz investigated a series of vehicles burglaries this past year, recovering more than $15,000 in stolen property. He investigated a series of commercial burglaries to businesses in which the suspects were breaking into closed businesses during night time hours. Through his investigation he successfully closed twelve unsolved burglaries and returned stolen property, valued at more than $40,000 dollars to local business owners. Corporal Reinbolz uses his vast knowledge of fraud and property crime investigation to mentor his peers. At the same time, he sets an example of hard work and dedication to the community. Attributable to his demonstrated leadership within the Business District Unit and collaborative effort among the business community, the city has experienced an 80% decrease in robberies and a 27% decrease of burglaries inside the commercial district boundaries. Corporal Reinbolz' dedication, and loyalty to his position, makes the city of La Quinta a safer place to live and work. Fri I Social Media Makeover The La Quinta Police Department has been immersed in the realm of Social Media during 2013. For several years, the Department has been using Social Media as a tool for reaching out and engaging members of the community. The advantage of Social Media is not just the outreach, but also the interaction with law enforcement and the members of the public. During 2013, the La Quinta Police has reached several milestones on Facebook including more than 5,000 followers. By using Facebook the public is able to receive accurate and reliable information from La Quinta Police instead of false information from unconfirmed sources. Facebook is more than just building positive relationships with the community. It has been instrumental in helping Detectives solve cases, whether it is locating a missing person, receiving leads on the identity of an offender, or tracking down a suspect's location. The La Quinta Police has followers on Twitter and with "retweets" messages can reach thousands of additional people. The Police Department can provide timely updates that help to promote a positive image of the Department as a proactive agency. Nextdoor.com has revolutionized the traditional Neighborhood Watch program. Neighbors are now able to use this password protected and private website. Communities can now invite the police as friends and are able to exchange information, safety tips and answer questions that the Neighborhood Watch may have. In the end, it is important to remember Social Media is just another tool for engaging the community. While tools for reaching out to the public may change, the basic message stays the same. La Quinta Police Officers are serving and protecting their community and we are working together to make the community a safer place to live. Nine (9) volunteers currently staff the Civic Center Policing Office, located at the La Quinta City Hall. Our volunteer force provides support throughout the community to our citizens and police personnel. Volunteers can be seen regularly assisting citizens with questions and directing them to the appropriate resources available. Our volunteers prepare written reports for lost and found items, complete data entry for administrative and traffic collision reports. Our volunteers hold regular meetings to keep themselves informed, and to develop new services needed within the community. In 2013, our La Quinta volunteers provided 2,446 hours of helpful service within the community. Their selfless contribution of time and energy allows the police department to enhance the overall services they provided. I r .1-0, & i vWor 0. k� Citizens on Patrol (COP) volunteers are a dedicated group of people acting as "eyes and ears" within the city. In 2013, ten (10) COP members volunteered a total of 1,899 hours. These hours include routine patrol throughout the city, assistance with several D.U.I. checkpoints, and their valuable participation in special events such as the La Quinta Toy Drive, Humana Challenge, Bicycle Rodeo, La Quinta Arts Festival, LQHS football games and graduations. They also assist patrol staff with traffic control and other tasks as needed. 4 Youth Development The La Quinta Police Cadet Academy is a five week program for kids in the La Quinta area that have an interest in Law Enforcement, Military and Public Service careers. This program is not a boot camp for troubled teens and we do not generally accept applicants that have a discipline history, as we find it takes away from the overall goals of the academy. This program is a partnership between the City of La Quinta and the La Quinta Police Department. There is no cost to the cadets, as the entire cost of the academy is covered by the City of La Quinta. The cadets will be provided with daily snacks, drinks, water bottles, uniforms and all necessary equipment to participate in the program. During the program the cadets will participate in police and service related activities including: Physical training, SWAT demonstrations, First Aid, bomb squad demonstration, firearms demonstration, canine demonstrations, forensics training, narcotics training, alcohol awareness training, defensive tactics and many other topics. The cadets will also be taken on field trips to the Marine Corps Recruit Depot in San Diego and the Ben Clark Training Center in Riverside. We teach integrity, honor, courage, commitment and teamwork as our core values. The Academy is taught by current law enforcement officers. Other Academy staff members are comprised of the Sheriff's Explorer POST 503 from the Thermal Sheriff's Station. At the conclusion of the Academy, the cadets will participate in a graduation ceremony. They will be presented with a certificate of completion. Family members of the cadets are encouraged to attend. Children in grades sixth through eighth, who attend the following schools can participate: Colonel Mitchell Paige Middle; La Quinta Middle; John Glenn Middle; Amelia Earhart Elementary; John Adams Elementary; Ben Franklin Elementary; and Harry Truman Elementary. a:. 2014 Goals The La Quinta Police Department will focus on the following areas to increase the level of service to our citizens in 2014: • Continue to aggressively and ethically combat criminal activity within the City of La Quinta, with a more focused effort on reducing property crimes. • Strive to reduce our response time to calls for police services. • Continue to build cooperative relationships with business owners and shopping centers through our Business District Team. • Further develop our Crime Prevention, Crime Free Multi -Housing, and Neighborhood Watch programs. • Continue to analyze traffic collision data and conduct focused traffic enforcement programs with a stated goal of reducing the number of injury traffic collisions in the City of La Quinta. • Utilize innovative and proactive approaches to combat DUI drivers and reduce alcohol related injuries and fatal collisions. Maintain coordinated efforts with Code Enforcement, Public Works, Planning and Business Licensing Departments. • Continue to address youth delinquency through implementation of truancy sweeps, tobacco, alcohol and narcotic enforcement programs. Distribute helmets and car seats to La Quinta residents in need through our annual Bicycle Rodeo and Child Car Seat programs. 205 p�f�Ul1N�q�,.�, • I /� 4 OL OF 9ti CITY / SA/ HA/ FA MEETING DATE: May 6, 2014 AGENDA CATEGORY: ITEM TITLE: ECONOMIC DEVELOPMENT STRATEGIES BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Provide direction regarding Economic Development strategies. EXECUTIVE SUMMARY: • The City incorporated in 1982 during a time of dramatic growth in the region. • The Redevelopment Agency, when it existed, played a major role in the City's investment in infrastructure and facilities, economic development, affordable housing, recreation opportunities and the La Quinta Village. • The City must now explore new strategies to adapt to a changing world, to continue to innovate, and to preserve the sacred elements of La Quinta without the benefit of a Redevelopment Agency. • The purpose of this study session is to highlight the City's current economic development activity, to start conversation regarding a new path forward, and to outline questions to explore. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: Things Have Changed Without redevelopment as a major tool, stimulating the local economy is more complicated, riskier, and takes longer. In addition, consumer spending habits are moving away from traditional "brick and mortar" establishments to online shopping. 206 Large retailers are closing stores in favor of larger distribution centers in order to keep pace with growing online demand. As shown in Attachment 1, online sales growth outpaces brick and mortar across several major categories. Industry is responding by focusing more on online sales, and companies like Uber and Tesla are developing new direct -to -consumer business models. Uber is competing with locally regulated taxi companies, and Tesla is aiming to sell its electric cars directly to the consumer instead of through state -protected dealerships as highlighted in the attached article (Attachment 2). Moreover, the City has successfully built up and developed into a world renowned destination and now must think through economic changes and be an early adopter in the future of economic development. Current Economic Development Activity From the early days of incorporation to today, the City has developed and matured. Vacant land continues to be converted into revenue -generating development and activities are aimed to support tourism and resort amenities. Annually, the City invests upwards of $1,205,000 in economic development and a series of activities are underway. Property Disposition - The City has acquired key parcels for purposes of facilitating revenue -regenerating development with private parties. New development adds to the City's economic base with additional sales, property, and transient occupancy tax (when a hotel is included). Current property disposition activities are as follows: • In 2013, the City Council approved an agreement to sell land for the expansion of Old Town La Quinta to add new retail space, market rate housing, and office space to the Village. • Negotiations with Meriwether Companies to develop luxury hotels, resort retail, and residential development and SilverRock Resort. • Marketing the 9 acre commercial parcel on Highway 1 1 1. • $50,000 in economic development consultant services. Marketing - The City is engaged in a series of new marketing strategies to keep La Quinta top -of -mind as consumers consider where to visit, live and do business. A total of $1,060,000 is invested annually in marketing efforts as follows: • $210,000 in direct marketing to support and promote large-scale events tourism, community image enhancement and business attraction. • $250,000 in direct marketing investment with City partners involving the La Quinta Chamber of Commerce and the La Quinta Arts Foundation. • $600,000 in transient occupancy tax investment this fiscal year to Greater Palm Springs Convention and Visitors Bureau to market City and regional resort opportunities. Regional Economic Development - The City invests in regional economic development partnerships and initiatives. In the current fiscal year, a total of $95,000 has been invested as follows: • $50,000 in the Coachella Valley Economic Partnership and $5,000 in other partnership activities. • $40,000 in the Eastern Coachella Valley Innovation Hub. 207 Improving City Services — Over the last year, the City has enacted a series of initiatives aimed specifically to enhance customer service and deliver services more efficiently and effectively: • Changing business processes to issue permits and licenses faster. • Providing new tools and software systems to provide the public with the ability to receive services online, via a smartphone, and faster over the counter. • Conducting a series of training programs to create a performance based culture. Why Economic Development? The City engages in economic development activity to generate revenue for municipal services and infrastructure improvements. This is accomplished by both enticing patrons to existing revenue -generating retail, restaurants and hotels, and by facilitating the creation of additional retail, restaurant and hotel outlets. This has been demonstrated by the following strategies: • Investment in infrastructure from the Village to Highway 111 commercial corridor and north La Quinta. • Marketing efforts to bring new establishments into the City and draw patrons to them. In the past, this investment has been primarily through the Redevelopment Agency. In 2012, redevelopment resources ceased. Now the City only has the redevelopment resources that the State determines the City may retain (land and bond proceeds) and General Fund resources for economic development. Non - redevelopment economic development investment must compete with the need to fund municipal services and infrastructure maintenance and improvements. What's the City's Role? How Should We Move Forward? The City can create a business -friendly environment, market its existing outlets, invest in public infrastructure, facilitate the opening of new businesses, and support regional activity. In moving forward, staff wishes to engage the City Council in conversations regarding items that should be explored to identify, develop and create new economic development strategies. Topics include: • Consumer trends and preferences. • The business community's needs. • The investment returns from local and regional partnerships. • SilverRock, Highway 1 1 1 and Village property development. • City regulations. Next Steps This discussion is the initial step. In moving on this course, the recommended next key steps are: • Establish a City Council subcommittee to work with staff. • Engage in conversations with the business community, property owners and industry leaders. • Identify the desired return the City should receive on its economic development investments. 208 • Define strategies for the future of economic development. Meanwhile, the City will remain focused on the series of economic development activities that are underway and continue to identify new opportunities to stimulate the local economy. ALTERNATIVES As this is an informational item, staff does not have any alternatives. Report prepared by: Chris Escobedo, Assistant to City Manager Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1. On-line sales chart 2. Tesla article 209 HdCl-v' C0MP,ANIE5 www.hdicompanies.com How Retail is Changing: Traditional "Brick & Mortar" vs. Online Shopping 30% 15% 0% -15% Year -over -Year Percent Growth - California M Online ■ Brick & Mortar '01 '02 '03 '04 '05 '06 '07 '08 '09 '10 '11 '12 '13 The graphic above illustrates the growth in online sales of General Consumer Goods*, which made up 25.1% of the statewide taxable sales in 2013. Online sales in this segment grew 19.7% in calendar year 2013 and made up 10.3% of total General Consumer Goods sales. With the shift to online shopping, more sales tax dollars flow through the countywide pools, rather than being directly allocated to the jurisdiction where sales take place. Some large retailers are closing stores in favor of larger distribution centers in order to keep pace with growing online demand. Additionally, Forrester Research reports that web -based business -to -business purchases are twice that of web -based consumer purchases. A recent study by Google revealed that 79% of technology business to business purchases are made online. Statewide Local 1% Sales Tax Fourth Quarter Holiday Spending Percent Change from 2012 to 2013 (Selected California Retailers) Brick and Mortar Online Apparel Stores 6.8% 29.0% Department Stores -0.4% 41.1% Discount Department Stores 2.9% 22.4% Home Furnishings 7.4% 42.2% Consumer Electronics 4.2% 21.9% Retail Fulfillment Centers — 33.8% Total Statewide Consumer Goods 2.3% 16.0% *See reverse for more information about HdL's General Consumer Goods Group April 2014 210 Lrhicago Lrriblule (http://www.chicagotribune.com/) Green Guide - Fuel -Efficient Cars Hybrid, Electric and Alternative -Fuel Vehicles (/fuel-efficient) presented bythe Chicago Tribune Uber and Tesla bust monopoly models Rides hare companies, including UberX are not regulated by city or state. (Phil VelasqueaChicago Tribune) April 25, 2014, 7:18 a.m. By James Greiff and Bloomberg News Question: What's an automotive monopolist's worst nightmare? Answer: Uber picks you up in a Tesla. Two big Silicon Valley companies are busy disrupting state-sponsored transportation monopolies. Uber is competing with locally regulated taxi companies, and Tesla wants to sell its electric cars directly to the public instead of through state -protected dealerships. Different issues arise in each case, but because competition is a good thing, both of these disrupters deserve to succeed. Most states have laws that prevent auto manufacturers from selling straight to consumers, but Tesla has been sidestepping the rules by setting up showrooms that let consumers place orders over the Internet. The dealers don't care much about Tesla — its share of the market is tiny — but they're scared stiff that bigger producers will follow its example. So they should be. The dealers say they provide protections that consumers need, by doubling as service centers. If you believe that, they've also got a late -model, lightly used roadster that's just what you're looking for. Consumers don't need vendors to double as mechanics. Independent maintenance and repair centers — typically offering lower prices — are already a big business. So long as they do a good job, they'll grow even larger once dealers lose their sales monopoly and the warranty - related work that comes with it. Dealers understand the danger all too well and are fighting back — spending millions of dollars in campaign contributions. Five states have adopted laws or regulations that actually tighten bans on direct auto sales. Several others have prohibited Tesla from opening new showrooms or put limits on the company's sales. Tesla has economics and common sense on its side, but that won't be enough. The company needs to get public opinion behind it and press state or federal lawmakers to lift restrictions that were a bad idea in the first place. Uber and other services like it, such as Sidecar and Lyft, are also running up against government-sponsored monopolies. licensed taxi drivers and owners from the Golden Gate Bridge to the Champs Elysees are in uproar. Again, monopolistic profits are at stake. And again, consumer protection is at issue— though in this case safety concerns are partly legitimate. 211 Restrictions on the number of taxis in operation make no more sense than telling Tesla it can't sell cars direct. Governments rig taxi markets by restricting licenses, ensuring that demand outstrips supply. The resulting excess profit gets bundled into the price of a license: In New York City, they fetch more than $1 million apiece. Consumers, meanwhile, can't get a cab when they need one. The supply of taxis should be allowed to expand as the market dictates — but that doesn't mean no regulation at all. Rather than shutting down Uber, as a court in Brussels did this week, governments should place all competitors on the same regulatory footing. All operators should be required to adhere to basic standards, such as regular vehicle inspections, safe driving records and minimum insurance requirements. That's the system NewYork uses for livery cars that can be hailed only via phone or app. Uber has accepted those regulations and thrived in the market. It should be willing to do the same elsewhere. If ratings by users were an acceptable substitute for safety regulations, as Uber argues, there'd be no need for restaurant health inspectors. It isn't a question of competition or regulation. It's a question of serving the interests of consumers, not producers. Tweet Ll Like 14 212 213 p �f�UL1N�q�,.�, • 4 OL OF 9ti CITY / SA / HA / FA MEETING DATE: May 6, 2014 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: MARKETING STRATEGIES FOR 2014/15 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Provide direction to staff regarding the 2014/15 Marketing Strategies. EXECUTIVE SUMMARY: • Each year, prior to consideration of a new Marketing Plan, the City Council reviews the marketing strategies for the upcoming fiscal year. • As a precursor to preparing an updated plan, staff prepares recommended "Marketing Strategies" for City Council's consideration (Attachment 1). • These strategies outline the methods staff will use to promote and strengthen community events, tourism, and economic development over the next fiscal year. FISCAL IMPACT: The City's Marketing Plan budget is $210,000 for Fiscal Year 2014/15. BACKGROUND/ANALYSIS: The marketing strategies for next year will focus on three main categories: 1) Traditional Efforts (Print/Media), 2) Digital Efforts (Websites/Social Media), and 3) Public Relations and Event Partnerships. Staff will be preparing and circulating a request for proposals seeking an agency with expertise in media buys and print advertising as the contract term with FG Creative ends June 30, 2014. Additionally, staff recommends renewing the Professional Services Agreement with Graphtek Interactive to continue implementation of the Digital Efforts. PAE11 With shown successes from last year's strategies, staff recommends a continuation in several of the outlined strategies. These include: • "Signature Event" Marketing Opportunities ➢ Support local, large-scale events with sponsorships, event program ads, and other collateral and advertising opportunities. • Cooperative Advertising with the Greater Palm Springs Convention and Visitors Bureau and their efforts to promote the Coachella Valley as a destination in the national market. • Local Cooperative Marketing Program ➢ Provide cooperative marketing opportunities for local businesses to expand their market exposure. • Local Messaging Campaign ➢ Continue a Valley -wide messaging campaign supporting La Quinta businesses and events to encourage shopping, dining, and event attendance. • Palm Springs Life Advertorial ➢ A four-page advertorial promoting economic development and tourism to both the local and regional markets. • Tourism/Events Brochure ➢ Continue to produce tourism/event brochure highlighting events and activities for tourists distributed in over 160 locations throughout the Coachella Valley. • The Gem ➢ Continue to produce the "City Pages" monthly and insert the Annual Report (formerly City Newsletter) annually. • PlaylnLaQuinta.com Website ➢ Continue to update the site with new content, photos, blogs, and other links that increase search engine optimization. • Social Media ➢ Continue to engage the users of social media using Facebook, Twitter, Instagram, Pinterest, and Google Plus. • Pay -Per -Click Programs ➢ Continue to drive traffic to the tourism website and social media engagement through Pay -Per -Click programs. 215 • Travel Website Ads ➢ Continue to promote tourism and visitors by placing clickable ads on travel websites. • Public Relations and Event Partnerships ➢ Continue to provide community outreach by attending community meetings and hosting a booth at the Farmers Market. ➢ Provide public relations for local City events, "Signature Events," City facilities and programs, and as needed for emergency services. ➢ Partner with local stakeholders and non -profits to provide promotional support for local events. In addition, a series of new projects and campaigns in both Traditional and Digital will be introduced in the 2014/15 strategies. Some of these include: • Local Messaging Campaign ➢ Advertising in Travelhost of Greater Palm Springs magazine. ➢ Place a cooperative business display at Palm Springs International Airport. ➢ Updated 30 -second TV spot. • Regional Messaging Campaign ➢ Advertisements in drive market publications ■ Including Los Angeles, San Diego, Inland Empire, and Orange Coast magazines. ➢ Updated 30 -second TV spot. • The Gem ➢ Re -design of the "City Pages." • Tourism Website Enhancements ➢ Vacation Rental Directory ■ Provide an online directory for vacation rentals available in La Quinta that can be filtered to show the available units that participate in the City's transient occupancy tax collection program. ➢ Interactive Biking, Art, and Park maps. Digital metrics indicate that people ages 18 through 55 utilize more digital and social media content, while those age 55 + are more likely to use printed advertising and broadcast media. These metrics drive the marketing strategies to create a comprehensive plan that affects the return on investment. Economic impact is demonstrated through improved transient occupancy tax, property and sales tax revenues. Increased event attendance, web site visits and social media engagement are indirect indicators of the return on investment for marketing the City and its events. 216 Staff is seeking City Council direction on the marketing strategies proposed for Fiscal Year 2014/2015. The marketing items selected for implementation during this study session will become part of the City's Marketing Plan for Fiscal Year 2014/15. Report prepared by: Tustin Larson, Recreation Supervisor Report approved for submission by: Edie Hylton, Community Services Director Attachment: 1 . Marketing Strategies PAN ATTACHMENT 1 2014/2015 MARKETING STRATEGIES THE GOALS The following proposed goals will guide the City's Marketing Plan for Fiscal Year 2014/2015: • Continue to identify new mediums and programs that keep La Quinta top -of - mind as local consumers make considerations regarding where to visit, live and do business. • Continue to support and promote large-scale "Signature Events" in proximity to La Quinta by providing information about retail shopping, restaurants, and hospitality complexes within city limits. • Continue to support the Greater Palm Springs Convention and Visitors Bureau (CVB) with their national marketing campaigns to promote the Coachella Valley as a premier tourist destination. • Align marketing efforts with the CVB to promote La Quinta in the Regional, and Local markets to increase tourism and improve revenue generation. • Offer cooperative programs that support La Quinta businesses and maximize their advertising budgets. • Continue digital advertising, increase interactive content on the tourism website, social media and travel resource ads to promote La Quinta and encourage tourism, business, and event attendance. • Identify new methods of communication with residents and the media on important City news, events, and programs. • Coordinate with the Marketing Committee, including the Chamber of Commerce, La Quinta Arts Foundation, Desert Classic Charities (Humana Golf Tournament), La Quinta Resort, Old Town La Quinta, and SilverRock Resort to implement partnerships that maximize and leverage marketing budgets. TARGET MARKETS The target audiences and markets to focus efforts on include: • Adults with disposable income • Affluent couples, empty -nesters & retirement prospects • Young affluent families • Part-time/seasonal residents 218 • People who like to travel, attend events, and may relocate to the area Geographic regions: Coachella Valley, Regional drive markets (San Diego, Inland Empire, Los Angeles/Orange County) TRADITIONAL EFFORTS PRINT / MEDIA Marketing strategies are directed to keep La Quinta top -of -mind to both visitors and locals. City staff has focused on efforts that support tourism, local businesses, and continued community investment in La Quinta. I n "Signature Event" Marketing Opportunities: Continue support for large-scale local events in proximity to La Quinta. Events of this magnitude have national/international exposure and attendees often shop and stay in and around the City of La Quinta. Printed advertisements will appear in event programs, pairing sheets, and other event publications for the following events: • Humana Challenge • Horse Shows in the Sun (HITS) • Riverside County Date Festival • BNP Paribas Open • La Quinta Arts Festival • Coachella Music Festival • Stagecoach Country Music Festival • Palm Springs Restaurant Week 2. CVB Cooperative Advertising: Work with the CVB on cooperative advertising program in order to leverage the City's membership dollars and reach outside markets. Target areas include: Southern California, Northern California Bay Area, Pacific Northwest, Midwest, and Western Canada. The various campaigns involve print, radio, and online efforts to attract more visitors to the Coachella Valley as well as support and ultimately grow direct air service. 3. Local Cooperative Marketing Program: Continue to promote this program by working with current partners, and by adding new partners to increase their local and regional market exposure. (City being one of the partners) Some of these include: • La Quinta Arts Festival Program Ad • BNP Paribas Open Daily Pairing Sheets Palm Springs Restaurant Week Ads • Palm Springs International Airport Display 2. Local Messaging Campaign: Continue a Valley -wide messaging campaign that supports La Quinta businesses and events to encourage shopping, dining, and special event attendance. The multi -tiered plan comprised of television and print will be leveraged with Public Relations, bonus advertising such as extra ads, etc. This effort will run in key months to support events and the 2 219 "Shop/Dine/Events" message. While open to the Cooperative partners, this local campaign will proceed with the City message solely should no partners participate. Some of these include: • Desert Sun Ads (Daily paper, Weekly Paper) • Greater Palm Springs Travel Host Magazine • Palm Springs Life Magazine ® Updated 30 -second TV spot 3. Regional Messaging Campaign: Introduce a regional messaging campaign that supports tourism to La Quinta. The plan includes advertisements in popular regional publications and television. This campaign will run in season to support opportunities for outdoor recreation, "signature events", and entice visitors with messaging support the viability of a driving destination. Some of these include: • Regional Magazines i. Los Angeles Magazine ii. San Diego Magazine iii. Inland Empire Magazine iv. Orange Coast Magazine ® Updated 30 -second TV spot 4. Palm Springs Life Advertorial: Produce a City of La Quinta advertorial for the Palm Springs Life October 2014 issue (the City's customary progress piece) - which will also be featured in the "Vision" collateral piece put together through a collaboration between Palm Springs Life, Coachella Valley Economic Partnership (CVEP), CVB, and the County of Riverside Economic Development Agency. Distribution is 32,000 in both the local and regional markets with a digital version on their website and a Vision smartphone app. 5. Tourism/Events Brochure: An important component of the Coachella Valley marketing effort includes the annual production of a "La Quinta Area Events" brochure that is distributed at key outlets in La Quinta (City facilities, hotels, visitor's centers, etc.) and through the Valley -wide rack card distribution system in over 160 outlets. The brochure highlights large-scale events, programs, golf, and showcases the excitement and beauty of La Quinta with new, updated photography. 6. The Gem: Staff will continue production of the "City Scene" pages for The Gem (a monthly Chamber newspaper that is delivered to La Quinta residents and Chamber members). Promote programs, classes, special events, and important City news related to: SilverRock Resort, Museum, Library, Senior Center, Community Services, Police, and special feature articles such as emergency preparedness, commission vacancies, and special messages from City partners. In addition to the "City Scene" pages, the Annual Report (formerly City Newsletter) will be incorporated into this publication thereby reducing print and postage costs. 3 220 DIGITAL EFFORTS WEBSITES / SOCIAL MEDIA City staff will continue to work with Graphtek Interactive for digital marketing efforts and social media interaction. 1. Increased Interactive Website Content: The City's tourism website, PlaylnLaQuinta.com, was re -designed in late 2013 including a complete overhaul of the layout, navigation, and content. The site has become a stronger promotion tool for the City in the 2013/2014 by increasing page views from 24,026 to over 64,000 (a 158% increase). The analytics indicate that over 50% of site visitors are males under age 35 with the top three pages visited 1. Hiking & Biking, 2. Shopping, and 3. Event Calendar (representing over 1/3 content viewed). To maintain a high level of visitors to the website, increased interactive components will be added including: Vacation Rental Directory i. Provide an online directory for vacation rentals available in La Quinta that can be filtered to show the available units that participate in the City's TOT collection program. • Interactive Biking, Art, and Park maps 2. Increased Social Media Engagement: The City continues to improve its standing in the digital world using several social media networks. The most popular by far is the City's Facebook page. This network continues to grow and engage residents and visitors with images, news stories, and tourism content. Some key metrics include: • Engaged Users: 63% Female/36% Male • Age Ranges: 29% 35-44, 26% 45-54, 21% 25-34, 15% 55-64 • Users are mostly Coachella Valley residents, however Los Angeles, San Diego, and Northern California round out the other top markets Per week over 43,000 Facebook users see content related to the Visit La Quinta, CA page • *Averaging 115 new likes per week The City of La Quinta's Twitter feed has also grown significantly over the last year. Improved posts and engagement have increased followers to over 5,000. Posts include tourism content, photos, news articles, and re -tweets from tourists, business owners, and residents sharing vacation photos, business specials, complimentary tweets, etc. The newest additions to the City of La Quinta's social media networks include: • Instagram A photo sharing website where users can "like" a picture and make comments 4 221 Pinterest A network dedicated to "interests". Users post photos and articles about their interests (Golf, Dining, Hiking, Wellness, etc) and can connect with other like-minded users Google Plus A growing social networking website where users connect with each other through stories, photos, common interests, and more These social media networks connect users that may/may not be as engaged in both Facebook and Twitter. Links to all of these networks are prominently featured at the top of the PlaylnLaQuinta.com website, will be added to the renovated municipal website, and their logos are shown on printed promotional materials. 3. Pay -Per -Click (PPC) Programs: PPC's continue to be an effective tool in driving traffic to the tourism website and social media networks. Advertisements are developed and targeted toward a specific audience. It is recommended to continue utilizing PPC programs for both the Local (Coachella Valley) area, targeting hiking, biking, shopping, and a Regional (Inland Empire, Los Angeles/Orange County, San Diego) program that targets visitors, events, art, and golf. • Website Pay -Per -Click (PPC) Program: The Pay -Per -Click program allows the City to purchase sponsored links on the result pages of searches conducted via search engines such as Google / Yahoo / Bing. A link will pop up toward the top of the sponsored link section; attracting more unique visitors to the La Quinta tourism website. When visitors click on the La Quinta sponsored link, it takes them to PlaylnLaQuinta.com where they explore activities, hotels, dining, shopping, and golf in La Quinta. PPCs can be extensively tracked and provide valuable metrics for a campaign's return on investment. • *Facebook Pay -Per -Like (PPL) Program: This year, through a PPL program - La Quinta's fan base grew from 13,000 to over 23,000. La Quinta ads are purchased and designed to target users that are not already following the La Quinta page. These ads appear under "sponsored ads" along the right side of Facebook pages; when a user clicks on the La Quinta ad, it takes them straight to the La Quinta Facebook Fan Page. Last year over 70% of new "likes" were directly attributed to the PPL program. 4. Travel Website Ads: Over 60% of all travel reservations are made online. Staff will continue to work with Graphtek Interactive to buy ad spaces and design vibrant ads and to leverage travel opportunities for visitors across the country and internationally. Each clickable advertisement is tracked and the images and messaging can be changed instantly based on real-time performance metrics to improve the return on investment. 5 222 PUBLIC RELATIONS & EVENT PARTNERSHIPS 1. Community Outreach: Continue efforts to reach out to community groups, homeowners association and service clubs to listen to issues and provide city updates. Staff will speak about new programs and facilities that are planned along with a city financial update. The City Staff will also be at the Farmer's Market once a month to answer questions and distribute city information. 2. Public Relations: Public Relations efforts will be maintained over the next fiscal year through a strategic plan that leverages media purchases and creates a coordinated effort that results in an increase of coverage for all City events and programs. Local: Publicity efforts will focus on all City events that are pertinent to local businesses, residents, and tourists through online calendar listings, email blasts, social media updates, and major press releases when deemed appropriate. Emphasis will be placed on Museum, Library, and City events and programs. Public Relations support will be provided for any issues the City is dealing with outside the parameters of these events, on an as needed basis. Regional: Promote amenities surrounding "Signature Events" (golf, shopping, dining, museum, art, etc.) that warrant PR efforts to regional markets (Los Angeles/Orange County, San Diego, Inland Empire). Public Relations support will be provided for any issues the City is dealing with outside the parameters of these events, on an as needed basis. 3. Humana Challenge: The successful partnership with the Humana Challenge— including the healthy -themed community events co-sponsored by the City and Humana—will bring many more promotional opportunities for the City in 2014. Continue leveraging publicity in conjunction with the event as well as designing editorial pages focused on the City in the Humana Challenge Program Guide. 4. La Quinta Arts Foundation: Continue to work with the La Quinta Arts Foundation team to develop sound strategies that maximize respective advertising budgets and PR efforts while expanding the scope of the overall marketing to reach regional and possibly national markets specifically in regard to the La Quinta Arts Festival. Assist the Foundation in promoting other key events such as Art Under the Umbrellas. 5. La Quinta Chamber of Commerce: Continue to support and promote key Chamber events such as the annual Rod & Custom Car Show, Taste of La Quinta through online calendar updates, email blasts, social media updates and other promotional efforts such as print and radio ads. Work with the Chamber on the monthly "City Scene" pages in The Gem to communicate City happenings to La Quinta residents and businesses. 6 223 6. Promote Shoulder Season Events: Continue to promote shoulder season events through in-kind marketing partnerships. These include the Patriot Ride for our Heroes and the Italian Festival. These shoulder season events are intended to reach Valley residents and those tourists interested in coming to La Quinta for a getaway weekend. 7 224 225 CALL TO ORDER INVESTMENT ADVISORY BOARD MINUTES March 12, 2014 A regular meeting of the La Quinta Investment Advisory Board was called to order at 4:00 p.m. by Chairperson Mortenson. PRESENT: Board Members Godbey, Donais, Mortenson, Spirtos and Park ABSENT: None STAFF PRESENT: Interim Finance Director, Patrick Griffin, Public Works Director, Tim Jonasson, Senior Partner, Brian Gruber with Lance Soll and Lunghard (LSL) and Senior Secretary, Vianka Orrantia PUBLIC COMMENT - None Mr. Griffin requested that upon approval of the confirmation of the agenda that the Director's Item be the first item of discussion followed by Business Session - Item No. 1 . CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Approval of the Minutes of January 8, 2013 Motion - A motion was made by Board Members Spirtos/Park to approve the Minutes of January 8, 2014. Motion passed unanimously. CONSENT CALENDAR ITEMS 1 . Transmittal of Treasury Report for December 31, 2013 Mr. Griffin presented and reviewed the staff report for December 31, 2013. Motion - A motion was made by Board Members Spritos/Donais to review and file the Treasurer's Report for December 31, 2013 as submitted, which includes the corrected handout for page 4. Motion passed unanimously. BUSINESS SESSION 1 . Consideration of Fiscal Year 2014/2015 Investment Policy and Work Plan Items INVESTMENT ADVISORY MINUTES 1 March 12, 2014 226 Mr. Griffin presented the draft 2014/2015 Investment Policy and the approved 2013/2014 work plan item staff report from the previous year for the Board's review and consideration for the upcoming fiscal year. Mr. Griffin suggested that the Board bring to the next scheduled meeting any recommended changes/additions/deletions. Board Member Mortenson recommended the following changes/additions/deletions to the policy: Page 9: Listed under Permissible Investments and Limitations, items two and three, restriction columns, "3 - 10 years" - delete - redundancy to the maximum maturity column. Page 9: Listed under Permissible Investments and Limitations item five, U.S. Government Agency Securities - requires restriction. Page 18: Listed under Permissible Deposits and Investments, item six - requires restriction. Page 19: Footnote - requires restriction. Motion - It was moved by Board Members Donais/Spritos to continue the review of the 2014/2015 Investment Policy and Work Plan Items. Motion carried unanimously. CORRESPONDENCE AND WRITTEN MATERIAL Consideration of Fiscal Year 2012/2013 Audited Financial Statements Senior Partner, Brian Gruber of LSL presented the Comprehensive Annual Financial Report (CAFR) for year ended June 30, 2013. Mr. Gruber informed the Board of the audit and the audit processes. Mr. Gruber advised that the most significant impact to this year's CAFR was the decline in the cash and investments (by approximately $45 million) as a result of the dissolution of the Redevelopment Agency (RDA). In addition, as a result of the dissolution of the RDA, several debt loans were being paid by the Successor Agency. These transactions were reviewed and denied by the Department of Finance resulting in the loans being returned to the City; therefore resulting in the reporting of these transactions within the CAFR as "extraordinary transactions." Mr. Gruber advised that the City implemented a couple of governmental standard policies that were newly affected relating to terminology. The term "net assets" was changed to "net position," which presents information on all City of La Quinta's assets, deferred outflows of resources, liabilities, and deferred inflows of resources, with the difference between the two reported as net position. In addition, the terms "deferred in -flows" and "deferred out -flows" were added, INVESTMENT ADVISORY MINUTES 2 March 12, 2014 227 separating certain line items and placing them into their own category. Mr. Gruber further advised of the change to debt issuance costs, previously when the City issued debt, the fees associated with it were amortized over the life of the debt. The new guidelines state that these fees have to be expensed in the period of the issuance of the debt. General discussion ensued amongst the Board and staff further clarifying the reporting of the debt fees, in addition to discussion of the City's decline of the net assessed values within the last three years. The Board and staff thanked Mr. Gruber for his attendance. Noted and Filed 2. Month End Cash Report for January 2014 and the Pooled Money Investment Board Reports for December 2013 and January 2014 Mr. Griffin advised the Board that the handout is a revision to page 2, correcting the LAIF investment amount. Noted and Filed BOARD MEMBER ITEMS — None DIRECTOR'S ITEMS: 1 . Presentation on Proposed Landscape Enhancements and Assessments for North La Quinta. Public Works Director Tim Jonasson presented the proposed Landscape Enhancements and Assessments for north La Quinta and clarified the fiscal challenges encountered in the City's efforts to maintain the quality landscaping that currently exists and the proposed solutions to these challenges. ADJOURNMENT There being no further business, it was moved by Board Members Park/Spritos to adjourn this meeting at 5:19 p.m. Motion passed unanimously. Respectfully submitted, `Ulanka Ovaudifa Vianka Orrantia, Senior Secretary City of La Quinta, California INVESTMENT ADVISORY MINUTES 3 March 12, 2014 228 229 CALL TO ORDER COMMUNITY SERVICES COMMISSION MINUTES MONDAY, MARCH 10, 2014 A regular meeting of the La Quinta Community Services Commission was called to order at 5:30 p.m. by Commissioner Fitzpatrick. PRESENT: Commissioners Alford, Blakeley, Engel, and Fitzpatrick STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf/Parks Manager; and Angela Guereque, Senior Secretary. Commissioner Alford led the Pledge of Allegiance. PUBLIC COMMENT — None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Blakeley/Alford to confirm the agenda as submitted. Motion passed unanimously. APPROVAL OF MINUTES Motion — A motion was made by Commissioners Blakeley/Engel to approve the February 10, 2014 Community Services Commission Minutes as submitted. Motion passed unanimously. BUSINESS SESSION 1. SELECTION OF AN ARTIST FOR THE DESIGN AND INSTALLATION OF A SCULPTURE AT THE EISENHOWER DRIVE AND CALLE SINALOA ROUNDABOUT Presentation by Marie Barbera Presentation by Felicia Presentation by Larry Cush Commissioner Blakeley asked if the pieces would be seen from behind the wall. Director Hylton stated staff would work with the artists to make sure the pieces are viewable from the street. COMMUNITY SERVICES COMMISSION MINUTES MARCH 10, 2014 230 Commissioners completed the Request for Proposal Evaluations. Tallied numbers as follows: Marie Barbera = 221 Larry Cush = 207 Felicia = 196 Motion — A motion was made by Commissioners Alford/Blakeley to recommend Artist, Marie Barbera for approval to the City Council. Motion passed unanimously. REPORTS AND INFORMATION ITEMS 1. Community Services Department Report for January 2014 2. Report from Commissioners Regarding Meetings Attended 3. Calendar of Monthly Events ADJOURNMENT There being no further business, it was moved by Commissioners Blakely/Alford to adjourn the meeting at 6:20 p.m. Motion passed unanimously. Respectfully submitted, mw& e qu"a1w ANGELA GUEREQUE, Senior Secretary City of La Quinta, California COMMUNITY SERVICES COMMISSION MINUTES MARCH 10, 2014 231 Department Report: of TO: The Honorable Mayor and Members of the City Council FROM: Frank J. Spevacek, City Manager DATE: May 6, 2014 SUBJECT: REQUEST FROM THE OFFICE OF MILITARY AND DEFENSE SERVICES FOR THE COUNTY OF RIVERSIDE The Office of Military and Defense Services (MDS) was established this March by the Riverside County Supervisors to identify strategies for preserving the County's two remaining military installations and increasing federal contracting opportunities for businesses. MDS is requesting that the City take a formal position via resolution in support of local and regional military installations (Attachment 1). The MDS believes that the City's support of these six positions, along with the support of the other 27 cities in Riverside County, will make a lasting impression upon Senate and Congressional representatives, the armed service, and the administration as well as be greatly appreciated by the military and civilian personnel assigned to the regional bases located in the County. Attachment: 1 . MDS correspondence 232 233 office of 01iiitarp & ]Defense Oerbice! Countp of Aibersibe, California April 22, 2014 The Honorable Don Adolph City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Mayor Adolph, AFR 2c> 2b14 CIN OF to ()u1NTA CITY MANAGER'S OFFICE I am writing to respectfully request for your city to take a formal position in support of our local and regional military installations in the County of Riverside and of the six attached position papers. Our Office of Military & Defense Services was recently activated by the Board of Supervisors to support our military personnel, installations, and modernization and to oppose Base Realignment and Closure of the Naval Surface Warfare Center, Corona Division and March Air Reserve Base. Your city and its council's support of these six positions, along with the support of the other twenty-seven cities in Riverside County, will make a lasting impression on our two United States Senators, our four Congressional delegates, the armed service, and the administration. Additionally, our military and civilian personnel assigned to our regional bases are always grateful to receive such support. Thank you for your thoughtful consideration of this request. If you need additional information or wish to discuss this information, I am available through email at fomfreema_ n_@rivcoeda.orq or by telephone at 951.955.9672. Very Respectfully, Thomas L. Freeman, Commissioner Office of Military & Defense Services Attachments: 6 1. Naval Surface Warfare Center .2. Air & Marines Operations Center 3. Joint Forces Deployment Center 4. Deployment of Boeing KC -46A Tanker 5. Support Naval Surface Warfare Center 6. Funding for Air National Guard F-15 Radar Upgrades 3403 9MM btreet, &cite 300 Aiber�ibe, CS, 9691, 92501 234 Office of 41ilitarp & Defena berbireo Countp of Riber.5ibe, CaUfornia SUSTAIN TECHNICAL CAPABILITY AND LOWER OPERATING COSTS AT NAVAL SURFACE WARFARE CENTER, CORONA DIVISION ISSUE: Naval Surface Warfare Center; Corona Division should be exempt from any Department of Defense reductions in civilian personnel because it operates under the Navy Working Capital Fund business model, generating operating revenue by charging Navy, Marine Corps, and other military customers fbr needed science and engineering products and services. As such, it receives no appropriated funds and its manning levels are determined by customer demand for its services. ACTION: The County urges Congress, administration officials, the Department of the Navy, and the Department of Defense to oppose any reduction in manning levels at NSWC Corona, other than called for by the cost-efficient Navy Working Capital Fund model. BACKGROUND: NSWC Corona has been a leader in the Navy's research, development, test and evaluation process and has provided independent assessment for 50 years. The Secretary of the Navy established its unique mission in 1964 to provide objective, unbiased ground -truth during the development of the Navy's first guided missile systems. Today, the center serves as the Navy's only independent assessment agent and is responsible for gauging the warfighting capability of Navy ships and aircraft, supporting some 400 military projects. Technical Capability: • Even in a down -budget environment, defense technical capability must be maintained to strengthen our national security. • As threats have increased to unprecedented levels, never before has the nation needed greater defense capability than now to keep pace with the speed and proliferation of technological advancement around the globe. • Defense capability should not be outsourced to industry, which is under no obligation to manage its stewardship. • It is imperative that the next generation of scientists and engineers be hired, trained, and developed before the large number of retirement -eligible civilians leave and the brain trust is lost. • NSWC Corona's unique technical capability cannot be built overnight and the coming brain drain makes this an urgent need. Lower Operating Costs: • In the Working Capital Fund business model, commands generate overhead operating funds with military and civil servants working on military projects. Commands use these funds to maintain physical capital (infrastructure, laboratory facilities) and its intellectual capital (the workforce). Under this business model, overhead -operating capital is not generated when contractors perform the same exact work — only the exact expense may be charged to the customer. • As in the private sector, commands largely have fixed operational costs for their infrastructure and the more they can spread those expenses across a larger government workforce, the lower their labor rate. So more military and Navy civilians working on direct military programs generate more overhead funds to support fixed operational costs, which lower the command's labor rate and reduce costs to programs and the taxpayer. • NSWC Corona entered the sequestration era with a government -contractor imbalance and was over -reliant on support contractors to execute its mission. To improve technical health, NSWC Corona is expanding its technical workforce through targeted and judicious hiring. 18911 Office of Ailitarp & I9efenoe SerbiceZ County of Ribereibe, California AIR AND MARINE OPERATIONS CENTER PHASE B ISSUE: The Air and Marine Operations Center (AMOC,) a law enforcement multiple agency awareness center in Riverside, CA, that supports the Department of Homeland Security (DHS), needs modernization. ACTION: The County urges federal leaders to support the implementation of AMOC Phase B to expand the center's capabilities and provide more effective intelligence and awareness to national security partners. BACKGROUND: AMOC Phase B is an incremental, multi -phase program to modernize AMOC and enhance its capability to provide cross -domain awareness through the merging of air, ground, and maritime domain awareness as well as intelligence to maintain a continuum of border, airspace, land, and maritime safety and security. When fully implemented, the AMOC Phase B Program will provide: • Expanded physical space to accommodate additional Office of Air and Marine and interagency personnel for critical, national -level mission -planning and coordination activities • Additional connections with surveillance and sensor systems operated by DHS, other government agencies, state, local, tribal and international partners • Improved connections with law enforcement databases and intelligence information and networks • Improved dissemination of radar, video, and other data • Enhancements to Air and Marine Operations Surveillance System to incorporate the new capabilities • Backup systems and continuity of operations capability Currently, several alternatives to implement AMOC's modernization are being analyzed. Once an alternative is selected for implementation, a cost estimate to implement Phase B will be projected. Since its establishment in 1988, the role of the AMOC has expanded to meet additional national security requirements and support the priority mission of DHS. Agencies integrating the AMOC's capabilities into their operations include Immigration and Customs Enforcement, the Federal Emergency Management Agency, the U.S. Coast Guard, the U.S. Secret Service, and organizations external to DHS including the Federal Bureau of Investigations, the Bureau of Alcohol, Tobacco and Firearms, the U.S. Marshals Service, Federal Aviation Administration (FAA), the Department of Defense (DoD), and state, local, tribal and international law enforcement organizations. Over twenty-five of these organizations and agencies provide a continual link to AMOC via either virtual or on-site representation. The AMOC provides a key element of the nation's air domain awareness. DHS,air domain awareness responsibility with the Dob, FAA, DHS law enforcement databases, national intelligence, and other sources. Such domain awareness enables DHS to work with its components, state and local personnel, international partners, and DoD for interdiction of suspicious targets. The AMOC employs the Air and Marine Operations Surveillance System (AMOSS) and extensive intelligence, detection, monitoring, and coordination capabilities to make threat determinations in the performance of critical counter- terrorism and counter -narcotics missions. Though it was constructed initially to track general aviation aircraft, the AMOC's capabilities are now growing in the maritime and land environments. The AMOC collects data on aircraft and maritime vessels, investigates intentions for these craft, and when warranted, coordinates interdiction of them. MCI Office of Atilitarp & �Defenoe *erbice5 ((County of Riberoibe, California JOINT FORCES DEPLOYMENT CENTER NEEDED AT MARCH AIR RESERVE SASE ISSUE: March Air Reserve Base needs a modern deployment terminal facility to meet the growing cargo and personnel demand being transported to and from the base. ACTION: The County urges federal leaders to support the construction of a Joint Forces Deployment Center at March Air Reserve Base to meet the expanding troop, passenger, and cargo deployment needs of current military operations. BACKGROUND. The current deployment terminal facility at March Air Reserve Base will continue to be unsuitable for the number of military personnel being processed for deployments. Frequently deploying troops from the 1 st Marine Expeditionary Force, 452nd Air Mobility Wing, Army Reserves, and Federal and State entities for national interests are corralled outdoors for extended periods of time and inefficient conditions result in degraded capabilities and lengthy processing times. Furthermore, lack of adequate co -located cargo processing will continue to impede deployment. The base will continue to be at risk of environmental and safety issues regarding personnel, cargo, and airframes. Frequently deploying troops from the 9st Marine Expeditionary Force, 452nd Air Mobility Wing, Army Reserves, and Federal and State entities for national interests are processing cargo outdoors for extended periods of time and inefficient conditions result in degraded capabilities and lengthy processing times. The existing passenger terminal Building 265 was constructed in 1942 and has exceeded its life cycle. The facility has degraded infrastructure and utilities being used to support personnel. The communications systems also need to be updated to support the volume of personnel. The second facility being used for this process is Hangar 385. This is a historical facility built in 9929 and is adjacent to the passenger terminal. This facility is used for the overflow of military personnel until embarkation. Building 385 is capable of only providing minimal accommodations and has significant deficiencies (plumbing, electrical, HVAC) prevent this facility from meeting mission requirements. Current facility provides no separate space for counseling, interviews, legal reviews, chaplain services, or food/comfort services. Cargo processing is also being done at multiple locations. Vehicles are washed, drained of oil and fuels, and then transported to the mass parking ramp weigh scale. This is highly inefficient and dangerous for personnel. There are no pits or catwalks, and is a risk to the installation for hazardous material spills while processing vehicles. Cargo loading can/is impeded by weather exposure and insect infestation delaying aircraft loading and schedules: OYA Office of 01ilitarp & ;Mefenoe 6erbico County of Riberoibe, California DEPLOYMENT OF THE BOEING KC -46A TANKER TO MARCH AIR RESERVE BASE ISSUE: The March Air Reserve Base (MARB) has not yet been assigned the Boeing KC -46A tanker, a wide-body, versatile aircraft that will revolutionize the capability of air mobility missions in the United States armed forces. ACTION: The County urges federal elected leaders and public officials to support assignment of the Boeing KC -46A tanker to relevant units at MARB because it has the personnel capabilities, infrastructure and community support necessary. BACKGROUND: The Boeing KC -46A can refuel all US, allied and coalition military aircraft compatible with international aerial refueling procedures, any time, on any mission, and can carry more passengers, cargo and patients whenever and wherever needed. The ability to detect, avoid, defeat and survive threats using robust defensive systems and cockpit armor protection will allow the KC -46A to operate safely in medium -threat environments. With unmatched operation flexibility, the KC -46A is a mobility game changer. It was developed by Boeing from its 767 jet airliner. In February 2011, the tanker was selected by the United States Air Force to replace older KC -135 Stratotankers. Boeing is under contract to deliver 18 initial operational KC -46A tankers by 2017. The Air Force is seeking a total of 179 new tankers to replace 179 KC -135s. Air Reserve bases were not considered for the initial round of assignments of the KC -46A, which focused on active duty and Air National Guard assignments. However, they will be considered for two of the future main operating bases, although the timeframe for that decision is as yet unclear. The priority assignment of the KC -46A tanker to active duty and Air National Guard installations seems practical in that the vast majority of KC -135 aircraft and bases are held by those units. However, March is a joint base sustaining all three components: active duty, Air National Guard, and Air Reserve. Current active duty and Air Reserve units at March operate KC -135 Stratotanker and C-17 Globemaster missions. While the 163rd Air Reconnaissance Wing of the Air National Guard currently has an unmanned predator mission; the unit previously had a KC -135 mission. These three branches together provide the air refueling capabilities needed to meet Air Force criteria. In addition, March, as a former Strategic Air Command base, boasts adequate infrastructure to host the new KC -46A tankers. March also enjoys community support not only for its mission but also for local troops and their families. To protect the mission at March, the governing bodies of the County of Riverside, the cities of Riverside, Moreno Valley, and Perris as well as the March Joint Powers Authority collectively sought and obtained a grant from the United States Department of Defense, Office of Economic Adjustment to prepare the MARBIJPA Joint Land Use Study. The resulting airport compatibility plan incorporates the guidelines contained in the existing March Air Installation Compatibility Use Zone Study and expands upon them by: 1) providing more definitive standards for new development; 2) implementing a significantly larger buffer area to transition from un -impacted outlying areas to the airport's Accident Potential Zones; and 3) requiring airport disclosure in property transactions for vast areas within the airport influence area. 081 Office of Aiiitarp &;Defense berbicel Countp of Riber!6ibe, California SUPPORT THE MISSION OF NAVAL SURFACE WARFARE CENTER, CORONA DIVISION ISSUE: Naval Surface Warfare Center, Corona Division (NSWC Corona) needs to remain at its location at Naval Weapons Station Seal Beach Detachment Norco to fulfill its important mission as the Navy's independent assessment agent, the Navy and Marine Corps range systems engineering agent, and the Navy and Marine Corps measurement science and calibration agent. ACTION: The County urges Congress, administration officials, the Department of the Navy, and the Department of Defense to oppose any action to close, move, or realign NSWC Corona during any BRAC and budget negotiations. BACKGROUND: NSWC Corona receives no appropriated funds and provides its own operating funds under the Navy. Working Capital Fund business model by charging Navy, Marine Corps, and other military customers for its science and engineering products and services. The warfare center has the manning capabilities, infrastructure and community support necessary to execute its mission from its Norco, California headquarters. It has been a leader in the Navy's research, development, test and evaluation process and has provided independent assessment for 50 years. The Secretary of the Navy established its unique mission in 1964 to provide unbiased information during the development of the Navy's first guided missile systems. Today, the center serves as the Navy's only independent assessment agent and is responsible for gauging the warfighting capability of Navy ships and aircraft, supporting some 400 military projects. It also provides critical warfighter support as the range systems engineering agent for the Navy and Marine Corps, helping sustain surface fleet and aircrew training and pre -deployment certification around the world. Its systems are designed, engineered and tested in Norco and are located at nearly 100 Navy, Marine Corps, Air Force and Air National Guard and allied nation ranges around the world. The warfare center also serves as the measurement and calibration agent to ensure the measurement accuracy of today's precision combat and weapon systems. It's patented, award-winning automated calibration management system is projected to save the Navy $65 million by 2017. It is the subject of the Navy's first cross -license patent licensing agreement that will transfer this innovative system to the commercial sector, offsetting initial Navy costs and allowing subsequent improvements to return to the Navy at no additional expense. In the heart of Southern California's Inland Empire, NSWC Corona is strategically located near the Navy and Coast Guard fleet in San Diego, the Marines at Camp Pendleton and 29 Palms, the Air Force in Riverside, and the Army at Ft. Irwin, all within hours, of its Norco location. With nearly 75 percent of its Navy civilians working as scientists and engineers, the warfare center maintains its technical edge by working closely with area colleges and universities, which provide a critical pipeline for science and engineering graduates and help sustain its technical capability. NSWC Corona also enjoys community support not only for its mission but also for the valuable economic, intellectual and social contribution it makes to Southern California. As a high-tech center for science and engineering„ the base contributes more than $300 million each year to the regional economy, with some 1,500 local civilians and contractors supporting nearly 200 Defense Department programs. The base hosts more than 7,000 visitors each year, and generates some 18,000 room nights. f 911] Office of Aifitarp & ;93efeno berbice!6 Countp of Ribers;ibe, California FUNDING FOR AIR NATIONAL GUARD F-15 RADAR UPGRADES ISSUE: The California Air National Guard's 144th Fighter Wing need the necessary radar upgrades in order to maintain its two missions at March Air Reserve Base and Fresno Airport. ACTION: The County urges federal and military leaders to prioritize the request for 19 additional F-15 APG -63 (V)3 Active Electronically Scanned Array (AESA) radars for the California Air National Guard. BACKGROUND: The cancellation of the F-22 has meant greater reliance by the United States Air Force on other strike fighters, including its F-15 fleet. Unfortunately, the Air Force has reduced the number of F-15 Primary Aircraft Allowance from 18 to 15 at each F-15 wing. This will mean it will be impossible for the California Air National Guard's 144th Fighter Wing to maintain both of its two 2417 operational alert missions at March Air Reserve Base and Fresno Airport. These missions are critical to the national/homeland security of America's western flank. To ensure the F-1 5's capabilities match today's standards, the Air Force is currently upgrading its radar system. As stated in the President's Budget, "The (V)3 AESA upgrade significantly improves Reliability, Maintainability & Supportability (RM&S), and substantially improves operational effectiveness and combat lethality of the existing APG - 63 equipped aircraft." The budget includes funding for 24 radar upgrades, yet several dozen F-1 5s will still require upgrading. The request funds 19 radar upgrades for this year to ensure the F-15 fleet can be used for many years in the future. The remaining will be upgraded in subsequent years. It is a vital national interest to maintain Air National Guard F-15CID aircraft to the highest possible combat capability. Moreover, the APG -63 (V)3 AESA radar is drastically easier and cheaper to maintain, and is required to maintain a tactical advantage over current and projected adversaries. Funding for 19 additional (V)3 AESA radars will sustain the Air National Guard's autonomous execution of its Aerospace Control Alert mission and Designed Operational Tasking, in support of worldwide operations. M, to] 241 T4t!t 4.fw4" CITY / SA / HA / FA MEETING DATE: May 6, 2014 AGENDA CATEGORY: ITEM TITLE: DISCUSS OPTIONS FOR LANDSCAPE BUSINESS SESSION: MAINTENANCE OF NORTH LA QUINTA PARKWAYS CONSENT CALENDAR: MAINTAINED BY LIGHTING AND LANDSCAPE DISTRICT 89-1 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Provide direction regarding parkway maintenance options. EXECUTIVE SUMMARY: • Last year, City Council directed staff to meet with property owners in 11 north La Quinta developments and solicit their feedback on a possible assessment to help pay for landscape maintenance surrounding their neighborhoods. • Staff scheduled over 12 informational workshops with the property owners and conducted a mailed survey. Responses indicated a lack of support for an increased assessment to pay for improvements or a higher level of landscape maintenance. • City Council asked staff to look at ways to improve the landscaping of north La Quinta parkways and entryways without an increase in assessments. The Council also requested that staff outline a strategy to deal with certain parkway ownership issues. • A range of options for City Council consideration have been compiled that include very low maintenance/low water usage design; medium installation and maintenance cost design; and the City's standard design for parkway landscaping. FISCAL IMPACT: Three landscape options with varying installation, maintenance, and water usage are provided for City Council consideration in Attachment 1. The installation costs for parkway improvements range from $1.35 million to $8.75 million, with annual maintenance and utility costs ranging from $30,000 to $135,000. 243 The City can only afford to make these improvements over a number of years. Funding sources include pledging a portion of the $35 million of former Redevelopment Agency loan proceeds the City will be repaid over the next 25 years, Art in Public Places funding, and/or Coachella Valley Water District grants (to convert high water use landscaping to desert scape or 100 percent hardscape). BACKGROUND/ANALYSIS: When considering the Fiscal Year 2012/2013 operating budget, the City Council requested that staff identify means to increase revenues. Various proposals were subsequently presented including establishing assessment districts to fund additional median and parkway maintenance costs, and park maintenance costs. In Fiscal Year 2013/2014 the City will spend an estimated $2.9 million to maintain parks, public landscaping and associated lighting; these costs are projected to increase by at least 7 percent to $3.1 million in Fiscal Year 2014/2015. The City collects a combined $1.1 million from the existing L&L District and storm water assessments leaving a deficit of approximately $1.8 million for this year and an estimated $2 million for next year. The General Fund is projected to underwrite an estimated $1.4 million for park maintenance costs and nearly $600,000 for landscape and lighting maintenance for Fiscal Year 2014/2015. The L&L District was formed in 1989 under the Landscape and Lighting Act of 1972 to pay for operating, maintaining and servicing landscaping as well as lighting and associated facilities. Proposition 218 limits the City's ability to increase the current assessment of $35.60 per parcel without a City-wide vote of the property owners and the need to vary assessments based upon which properties receive greater benefit. On March 18, 2014, staff presented the results of an informal survey of 11 neighborhoods in north La Quinta (Attachment 2) which included: Acacia, Cactus Flower, Desert Pride, La Quinta del Oro, La Quinta Highlands, La Quinta Vistas, Marbella, Rancho Ocotillo, Sierra del Rey, Quinterra, and Topaz. The survey was conducted to determine property owner interest in forming assessment districts to fund parkway and entryway capital improvement and maintenance costs. These neighborhoods were chosen because their parkway and entryway landscape maintenance costs are funded by the L&L District instead of a homeowner's association or maintenance organization. The results of the survey were conclusive — a majority of the homeowners were unwilling to pay these costs. Parkway Fee Ownership versus Acceptance of Landscape Lots Staff research regarding these subdivisions included identifying parkway ownership. As indicated in Attachment 3, most of the parkways are still owned by the original developers of these subdivisions with the landscape parkways and improvements offered but not accepted by the City. However, these development entities no longer exist. Staff has explored two options to remedy this situation: acquiring these parkways or accepting the parkway dedications. If the City elected to acquire these parkways, the purchase cost and the subsequent liability may not justify this approach. The City would have to contact the former developers and possibly purchase the properties in order to 244 have a fee interest. If the property owners can not be reached, the City would have to conduct a quiet title action and acquire these properties through eminent domain. Once under ownership, if the City ever desired to abandon its rights, it would have to pay for appraisal and real estate transaction costs in order to sell the property. A simpler process to gain the same rights involves accepting the offers of dedication that were made when the final maps were approved by the City. This would give the City the formal right to maintain and improve the lots. If directed by City Council, staff will prepare the necessary resolutions for the balance of these landscaped lots that have not been accepted by the City to date for approval at an upcoming meeting. ALTERNATIVES: Consider one or a combination of the landscape options presented in Attachment 1 (Scottsdale, Oasis or La Quinta Lush) or direct staff to prepare a request for proposals for landscape design services for the parkways and entryways in north La Quinta for City Council approval. Staff would then be able to provide more landscape alternatives than the ones presented. Report prepared by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1. L&L District Landscape Improvement Options 2. Map of North La Quinta Neighborhoods 3. Map of North La Quinta Parkway Ownership 245 246 ATTACHMENT 1 Landscape and Lighting District 89-1 Landscape Improvement Options Landscape Improvement Options for North La Quinta There are 525,017 square feet of public parkways and entrance medians within the eleven north La Quinta neighborhoods being considered. Some of these areas require significant rehabilitation to meet the current City landscape and Coachella Valley Water District (CVWD) water conservation standards while others may be able to comply through minor modifications. Furthermore, conversion of turf (in some of the parkways) to desert scape may be subject to a reimbursement from CVWD, which would help offset some of the capital cost for these areas. Three options with varying installation, maintenance, and water usage are described below: Scottsdale — This landscape palette would have no irrigated plants but instead would have several colors of decomposed granite (DG), possibly in geometric patterns, accented by boulders similar to what is used for public landscaping in the Phoenix/Scottsdale area. The elimination of irrigated plants results in significant maintenance and utility cost savings. However, chemical stabilization would be necessary at least annually to prevent migration of the DG. Installation cost estimate: $1.35 million. Annual maintenance and utility cost estimate: $30,000. dw.; PzVA Oasis — This landscape palette features palm or other desert appropriate trees, or drought tolerant ornamental bushes like the Ocotillo, planted approximately every 50' with multicolored DG, cobble and boulders between them. The existing irrigation system would be utilized wherever possible to save irrigation installation costs. Water usage would be lower since palm trees generally require less water over other plantings. Chemical stabilization would be necessary annually to prevent migration of the DG. Installation cost estimate: $1.93 million. Annual maintenance and utility cost estimate: $40,000. La Quinta Lush — This landscape palette is featured in the City's recent landscape projects on Jefferson Street parkways and the Fred Waring Drive Median projects. The landscaping includes a combination of palm and Palo Verde trees, drought tolerant plants, multi -colored DG, cobble river bottom areas and accent boulders. This landscape option requires higher maintenance and utility cost to support the additional landscaping. However, stabilization of the DG after installation is generally not necessary. Installation cost estimate: $8.75 million. Annual maintenance and utility cost estimate: $135,000. 248 l.e n ,� �• ,. .. a�- ,. �' �« t: `Fut �,� r.. •mom",' rt `` ,'"' �_� '' "t:�',A" <) a ,•' .b. I'rY dy R' Ef` Rt' Fi V Vii," w I A�l 'F - it .. ¢' Tj, *� +dp�- `{ „ r'e'f'✓ �f �F •' %' „fl • 9 I I ' T .F'{S yay' m • r.rf t r. `2Vo 'c S'� rPt- -... ye ,r Vii• ,�,;+ .�Fu � %� � : •� r i ¢ �' f '+ A •-- 1 '� � ,pax _ N• i' .k' e.. 99.k , � � w: '� , P '•s r d I E Iii JVIERALID DR r' F. W, 4 RED RING f R SO - NEST,4 WAYS 6 -- VILLETAI; T PAL . .. 'SANITAIDR _ NSEVILLA_ : 9 , ter 0 . , .�, war roe` �,{VIA PALC]JVIINC]PDRBES C:IR W HARLAND DR. I� LL t . I . •A +" LEGEND Zone 1 - La QuI'nta Del Oro Zone 2 -Acacia La QuIenta Highlands La QuntaiVistas Rancho Ocotillo Quinterra Cactus Flower Zone 3 - Desert Pride ar ella Sierra del Rey Topaz — Landscaped Parkway Maintained — by City of La Quinta / / 4 Landscaped Maintainers by City of La Quinta AWAkW ma, AF. a CA JONES A CIR, IR WIN CIR o. MA' DR Uj Z ftj0 0 ca co I 1 RRA DR r�. CALILEPALIMETC) 0 � I� r0 t4Uj r M C r ♦ � � .___. -.tet. � �Fr4 � ��w DERA� r - tz LED _ A F1. rtra 0 J .F Q J CALLERS JVIILESAVE - 0 _U rI X6'1 A V1 B ?CUP AM ' PC -� 1 , • co tco_ co KRISTEN. C TfKARATCT ' -� A LU C rtA'+. .--. -� :n w .• .. ,. � �i•� ,r'J1Cnr f%O Cn J rn " U- 45 Uj ❑ ❑ 1t ! II Uja.}�.. lFd. v _ -.. _ UjftjcoI Uu ypp� w w ❑ ❑ 'VICTORIADR�� f *{i y 'E — r .www'• .— DESERT-tSTREAM DR ❑ rc P 7"J''F SIERRA VIS i A qqJJ i; . 1 l yfn 1 - �6p M - '1 ASHLEY PL e p y+ A Y Rr� "'yam -�� � e• V •OM1 �� �`. -_ '� �L. ��' � � —'��J. �-ry.< � V I •- �„ eek-3� r _ '� � ;L l '�' ' � it E. '• .. _ ,,�' q 'dx AY Ik � �,IPASEO)DEL JOEY � I �4 �y w k' it AVENIDA PALMAS l Y,.• -1 � d ® - r �- � m WESTWARD HOiDR WONe , t. r psi rM —rte;:: f 4Affift { n - v � J � R M1• Y Fly 1, Y-•�V 4 i I yy. s _. - �. T '•gam - E i fig Y I I' . - .1 � •�..�_ , ......���`` iii _ _ a '�I �- , bs,... �' '. '�...� � ^f• � _+min r .,.-J.t ,-_�•. _ �Y r 71. Y�� r Y yy N l: 4� �I '�� '� - Ie-'�'� '.G k.� •�'�-sem-_: �+, ...< '.> _ • ``�' - I(I,r .4yC pI f Y I M I Il r� trl� t, "> AV N� y A • 0'. 41 �, Q49 250 N \ �TORI�R� W �O�Zi GALAXYDR ? o _ � CT W g _ h o*MARNO COMO E AURORq SIENA CT� (W7 I,ygYOQ1 o ZLL W � O NAPLES DR MERIDIAN WAY_+R g�011Wool, X1 FRED WARING DR — — — — - \ CR/MSO,V DR mZ� O 9 VIA SEVILLA \ so` \ ,`P���Q• G� VIAPALOMINO VIA CAL IENTE ¢ 2 \ VIA DIJON ¢ V \ ¢ ¢ 9 Vi- O VIA TUSCANY CITY OF �sy2 INDIAN WELLS 010 'P -" s Zone Legend Zone 1 La Quinta Del Oro (TR 23971-1) Zone 2 Acacia (TR 23268) Las Vistas / LQ Highlands (TR 23269) Rancho Ocotillo (TR 24517) Quinterra (TR23913) Desert Flower (TR 23913) Cactus Flower (TR 22982) Zone 3 Desert Pride (TR 23995) Marbella (TR 27899) Sierra Del Rey (TR 26188) Topaz (TR 23935) .1 1 I I e a ti C 0 6't O O K IF SANITA DR 0 U y 0 Cr S VILLETA DR Z SONESTA WAY O Z o U � m r N N No Easement M CAMINO ROSADA B !i r i► S SUNSET RIDGE DR `���,'� La•Quinta Palms 1 o vo C 0) H U� C7 W Z E_ N ¢ Q m 1 K g STAR FLOWER TRL IN T� MEMNON M911 IBM 7�� Mimi ME i SIERRA VISTA ��1111111111��� Aliso Del ReyPASEO RAY = PASEO BLACKHAWK ELaQuinta Hijl�School � T4'tt 4 4 Q" North La Quinta Landscape Parkways Legend Developer Owned Not Accepted by City Developer Owned m Accepted by City City Owned Homeowner Owned; No Easement -Storm Retention Basin City Owned Facilities Maintained by LLD City Owned Parks NAME ADAMS PARK* O DESERT PRIDE PARK LA QUINTA PARK * Does not include Retention Basin Date: April 28, 2014 GIS data received from Riverside County Jan. 2014 This map is for reference only Department of Public Works - Maintenance Division Contact: James Lindsey, Maintenance Manager Email: jlindsey@la-quinta.org Direct Tel. (760) 777-7052 Department of Public Works - Engineering Division GIS Contact: Daniel Valenzuela, Public Works. Inspector Email: dvalenzuela@la-quinta.org Direct Tel. (760) 777-7096 0 125 250 500 2550 1,000 Feet o _ � g Cr U' W g _ h 1 o vo C 0) H U� C7 W Z E_ N ¢ Q m 1 K g STAR FLOWER TRL IN T� MEMNON M911 IBM 7�� Mimi ME i SIERRA VISTA ��1111111111��� Aliso Del ReyPASEO RAY = PASEO BLACKHAWK ELaQuinta Hijl�School � T4'tt 4 4 Q" North La Quinta Landscape Parkways Legend Developer Owned Not Accepted by City Developer Owned m Accepted by City City Owned Homeowner Owned; No Easement -Storm Retention Basin City Owned Facilities Maintained by LLD City Owned Parks NAME ADAMS PARK* O DESERT PRIDE PARK LA QUINTA PARK * Does not include Retention Basin Date: April 28, 2014 GIS data received from Riverside County Jan. 2014 This map is for reference only Department of Public Works - Maintenance Division Contact: James Lindsey, Maintenance Manager Email: jlindsey@la-quinta.org Direct Tel. (760) 777-7052 Department of Public Works - Engineering Division GIS Contact: Daniel Valenzuela, Public Works. Inspector Email: dvalenzuela@la-quinta.org Direct Tel. (760) 777-7096 0 125 250 500 2550 1,000 Feet 252 C�n1 OF CITY / SA/ HA/ FA MEETING DATE: May 6, 2014 ITEM TITLE: DISCUSS AND PROVIDE DIRECTION REGARDING REVENUE ENHANCEMENT OPTIONS RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Discuss and provide direction regarding revenue enhancement options. EXECUTIVE SUMMARY: • In 2012, the City began reviewing available revenue options (including fees, assessment districts and taxes) in order to close a projected $2.1 million operating budget deficit. • Costs in services are rising and, with the dissolution of redevelopment, the City lacks available resources to proactively repair, maintain and construct public infrastructure. • The purpose of this study session is to further evaluate revenue options to fund City services with a closer look on tax measures. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The City's $35.0 million General Fund budget is comprised of expenditures for police, fire, recreation programs, community facilities, development services, streets, and general administration. Revenue is required for the City to provide those services, which is primarily received through fees, property assessments, and taxes as outlined below: Fees Fees are intended to recover all or a portion of the cost to provide a service or rental of a public facility. In 2013, the City updated its fees, which had not been adjusted since 1996; the 2013 fee update provided for a 88% cost recovery 253 wherein 88% of the associated service costs are recovered through fee income Prior to the update, the City had a cost recovery rate of 39%. Property Assessments Property assessments are often referred to as "special assessments" because they are levied to fund specific public improvements or services that benefit the properties subject to the assessment. To institute a special assessment: ✓ Benefit study must be performed. ✓ Percentage of benefit property owner receives must be calculated to assess the dollar amount specific to each property owner (property that is located closer to properties/facilities that are constructed or maintained by special assessments must pay more because per the special assessment process contained in the State Constitution they benefit more). ✓ Majority of property owners must approve assessment through a mail ballot process. Taxes A tax is a revenue -generating item requiring voter approval. It does not need to be levied in proportion to specific benefit to a person or property. A "Special Tax" is collected and earmarked for a specific purpose and held in a separate account, and a "General Tax" is imposed for general governmental purposes, the proceeds of which are deposited into the general fund and remain unrestricted. However, if a City Council directs the revenue to a specific purpose before the vote on the measure then a General Tax becomes a Special Tax. Types of Tax Measures — In California, there are a defined amount of tax measures available to Cities. Cities pursue tax measures because the revenue is locally controlled and can be dedicated to the needs of the local community. The most common local tax measures are identified below: • Parcel Tax — A charge to real property and based on either a flat per -parcel rate or a rate that varies depending upon use, size, and/or number of units on each parcel. It can be used to finance public facilities and if for services requires two-thirds vote of registered voters. Particulars regarding a parcel tax are: 254 General Tax Special Tax Use of Revenue Unrestricted Specific Purpose Governing Body Approval Majority Majority Voter Approval Majority Two-thirds Other Rules Must be consolidated with a Does not need to regularly scheduled election consolidate with regular of city council members, scheduled election. Requires except in cases of annual publication of a emergency declared by report: the tax rate, amounts unanimous vote (among of revenue collected and those present) of the city expended, and status of any council. project funded by the special tax. Types of Tax Measures — In California, there are a defined amount of tax measures available to Cities. Cities pursue tax measures because the revenue is locally controlled and can be dedicated to the needs of the local community. The most common local tax measures are identified below: • Parcel Tax — A charge to real property and based on either a flat per -parcel rate or a rate that varies depending upon use, size, and/or number of units on each parcel. It can be used to finance public facilities and if for services requires two-thirds vote of registered voters. Particulars regarding a parcel tax are: 254 ➢ A Special Tax, ➢ Requires two-thirds vote of the electorate, ➢ The City has no existing parcel taxes, ➢ A $10 Citywide parcel tax would generate $232,430 annually in revenue. • Mello Roos Community Facilities District (CFDs) — Based on the taxable value, a charge to real property and based on either a flat per -parcel rate or a rate that varies depending upon use, size, and/or number of units on each parcel. It can be used to finance public facilities and services. ➢ A Special Tax, ➢ Requires two-thirds vote of registered voters in the district, ➢ The City has no existing CFDs, ➢ A $10 Citywide CFD would generate $270,080 annually in revenue. • Add-on Sales and Use Tax — The add-on sales and use tax would increase the current 8% sales and use tax (the current State rate is 8% of which the City receives 1 %). This tax can be increased by '/4, '/2, %, or 1 %. ➢ General Tax (Special Tax if dedicated to a specific purpose), ➢ Majority vote of the electorate, ➢ The City does not have an add-on Sales and Use Tax, ➢ Revenue generated from add-on sales tax increase are as follows: ■ A '/4 % increase would generate $1,750,000 ■ A %2 % increase would generate $3,500,000 ■ A %% increase would generate $5,250,000 ■ A 1 % increase would generate $7,000,000 • Transient Occupancy Tax (TOT) — A tax levied on hotels, motels and other short term lodging facilities on persons staying 30 days or less in a lodging unit. ➢ General Tax (Special Tax if dedicated to a specific purpose), ➢ Majority vote of the electorate, ➢ The City's current TOT rates are 10% for lodging units with 50 rooms or less and 11 % for those with greater than 50 rooms, ➢ A 1 % TOT increase would generate $590,000 annually in new revenue. • Utility Users' Tax (UUT) — A tax on the consumption of utility services, including (but not limited to) electricity, gas, water, sewer, telephone, sanitation and cable television. UUT is collected by the utility as a part of the regular billing process and remitted to the taxing agency. ➢ General Tax (Special Tax if dedicated to a specific purpose), ➢ Majority vote of the electorate, ➢ The City does not have a UUT, ➢ A 1 % UUT would generate $500,000 annually in new revenue. Other tax measures are available (i.e., business license, parking, real property transfer and admissions taxes); however, these measures take a variety of forms and involve circumstances unique to particular communities. For example, the City 255 of Indian Wells has an admissions tax on the Indian Wells Tennis Garden to pay for public services and offset costs associated with supporting the tennis tournament. Elements of a Tax Measure In creating a tax measure for voter consideration, there are several items to consider in structuring the measure (in no particular order): • Decide if it is a General or Special Tax • Determine the type of tax • Target election date • Evaluate the need to survey the community on funding priorities and which taxes are more palatable • Create an advisory committee or City Council Subcommittee • Consider sunset provisions (where the tax or assessment expires after a certain number of years) Timeline A General Tax measure must be consolidated with a regularly scheduled election of City Council members, except in cases of emergency declared by unanimous vote (among those present) of the City Council. A Special Tax measure can take place at any time, but requires a two-thirds vote of the electorate. The next regularly scheduled election is on November 4, 2014 and a regular election takes place every two years. Should the City Council consider moving forward this year, a resolution placing a tax measure on the November ballot must be sent the Riverside County Registrar of Voters by August 8, 2014, which means the Council would need to consider the item by the July 15, 2014 Council meeting. A community survey will be needed immediately to ask residents about their funding priorities and what they would support as well as creation of an advisory committee or Council subcommittee to oversee the process. ALTERNATIVES As this is an informational item, staff does not have any alternatives. Report prepared by: Chris Escobedo, Assistant to City Manager Report approved for submission by: Frank Spevacek, City Manager 256