Loading...
2014 05 12 CSCT4ht 4 4 Qumro Community Services Commission agendas and staff reports are now available on the City s web page: www.la-quinta.org COMMUNITY SERVICES COMMISSION AGENDA CITY HALL STUDY SESSION ROOM 78495 Calle Tampico, La Quinta REGULAR MEETING ON MONDAY, MAY 12, 2014 AT 5:30 P.M. CALL TO ORDER .Tel ■ rOLm PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA Please complete a "Request to Speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS 1. PRESENTATION BY THE COACHELLA VALLEY VOLUNTEERS IN MEDICINE APPROVAL OF MINUTES 1. APPROVAL OF THE MINUTES OF APRIL 14, 2014 REPORTS AND INFORMATIONAL ITEMS 1. SPORTS FIELD MAINTENANCE UPDATE 2, REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED 3. CALENDAR OF MONTHLY EVENTS ADJOURNMENT The next regular meeting of the Community Services Commission will be held on June 9, 2014, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78495 Calle Tampico, La Quinta, California 92253. COMMUNITY SERVICES AGENDA 1 MAY 12, 2014 DECLARATION OF POSTING I, Angela Guereque, Senior Secretary, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta Community Services Commission meeting was posted on the bulletin board inside City Hall at 78495 Calle Tampico, and the bulletin boards at 78630 Highway 1 1 1 and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on May 7, 2014. DATED: May 7, 2014 ANGELA GUEREQUE, Senior Secretary City of La Quinta, California PUBLIC NOTICES The La Quinta Study Session Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 760-777- 7123, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 760-777-7123. A one (1) week notice is required. If background material is to be presented to the Community Services Commission during a Community Services meeting, please be advised that five (5) copies of all documents, exhibits, etc., must be supplied to the Senior Secretary for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the Community Services Commission regarding any item(s) on this agenda will be made available for public inspection at the City Clerk's counter at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal business hours. COMMUNITY SERVICES AGENDA 2 MAY 12, 2014 PRESENTATION 1 0 Ot u�icv OF AGENDA CATEGORY: COMMISSION MEETING DATE: May 12, 2014 BUSINESS SESSION: ITEM TITLE: PRESENTATION BY THE COACHELLA CONSENT CALENDAR: VALLEY VOLUNTEERS IN MEDICINE STUDY SESSION: PUBLIC HEARING: BACKGROUND AND OVERVIEW: As part of the Annual Work Plan, representatives from local agencies have been asked to present information regarding valley -wide services and services specifically in La Quinta. Ms. Loretta Moss, Community Liason for the Coachella Valley Volunteers in Medicine (CVIM) has been invited to attend the meeting to provide the Commission with information and answer questions about the organization and its services and impact on residents without access to health care. Report prepared and approved for submission by: Edie Hylton, Community Services Director �3 APPROVAL OF MINUTES: 1 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, APRIL 14, 2014 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:30 p.m. by Commissioner Alford. PRESENT: Commissioners Alford, Blakeley, and Engel ABSENT: Commissioner Fitzpatrick STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf/Parks Manager; and Angela Guereque, Senior Secretary. Commissioner Engel led the Pledge of Allegiance. PUBLIC COMMENT - None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Blakeley/Engel to confirm the agenda as submitted. Motion passed unanimously. PRESENTATION 1. Presentation by the Family YMCA of the Desert Karen Creasy - Fritz Burns Pool numbers for the 2013 season: 302 Lap Swim visits; 2,640 lessens; 1,065 Rec Swim visits; 83 Swim Team attendees; 168 Water Aerobic visits;. 231 Pool rentals; 76 Special Events; 16 Adult Swim visits. Commissioner Blakeley asked how the pool is marketed. Ms. Creasy stated marketing is done through word of mouth, City marketing (email blast, the Gem, etc.), banners, and advertising through the YMCA. Paula Simonds - La Quinta is the only City that has all YMCA programs. Programming in La Quinta includes the pool management, Child Development Center (Preschool), and after school programs at Vista Dunes and Wolff Waters. COMMUNITY SERVICES COMMISSION MINUTES APRIL 14, 2014 4 The YMCA partners with the City for the Y-Rookies Sports, Flag Football, Desert Youth Olympics, and the Y-Tri. APPROVAL OF MINUTES Motion — A motion was made by Commissioners Blakeley/Engel to approve the March 10, 2014 Community Services Commission Minutes as submitted. Motion passed unanimously. BUSINESS SESSION 1. COMMUNITY SERVICES COMMISSION WORK PLAN FOR FISCAL YEAR 2014/2015 Director Hylton presented the staff report. Commissioner Alford suggested Art in Public Places for the roundabout near Pioneer Park. Motion — A motion was made by Commissioners Engel/Blakeley to approve the Community Services Commission Work Plan for Fiscal Year 2014/2015. Motion passed unanimously. REPORTS AND INFORMATION ITEMS 1. Community Services Department Report for February 2014 2. Community Services Department Report for March 2014 3. Report from Commissioners Regarding Meetings Attended 4. Calendar of Monthly Events ADJOURNMENT There being no further business, it was moved by Commissioners Alford/Blakeley to adjourn the meeting at 6:10 p.m. Motion passed unanimously. Respectfully submitted, ANGELA GUEREQUE, Senior Secretary City of La Quinta, California COMMUNITY SERVICES COMMISSION MINUTES APRIL 14, 2014 5 REPORTS AND INFORMATION: 1 TO: Community Services Commission FROM: Edie Hylton, Community Services Director DATE: May 12, 2014 SUBJECT: Sports Field Maintenance Update During the summer months, the sports fields at La Quinta Park, the Sports Complex, and Colonel Paige Middle School are closed for annual field renovation. This renovation is necessary due to the excessive amount of wear these fields are subject to from the fall, winter, and spring youth and adult sports programs. During this renovation, the sports fields are aerated and top dressed using equipment and personnel from SilverRock Golf Course. This is in addition to the aeration and field maintenance that is provided by the parks landscape maintenance contractor throughout the year. Background and Overview In May of 2007, PRZ Consulting was contracted to provide an assessment of the sports fields at La Quinta Park and the La Quinta Sports Complex. PRZ Consulting is an international company that specializes in evaluating existing athletic fields, teaching athletic field maintenance, and designing cost effective athletic fields. The assessment was completed in October 2007 and included the current field conditions, the annual usage, and maintenance recommendations. The report identified wear as being the biggest problem for La Quinta's sports fields, especially at La Quinta Park. Additionally, these fields were unable to fully recover from the wear because the peak use is during the season when the turf is dormant. PRZ's recommendation for this problem was to over -seed in the winter using a slit -seeder and -increasing the fertilization. This was done but proved to be less effective because of the continued heavy field use and the sports associations needing to play soccer during the winter months. Staff then worked with the local youth sports associations to reduce some of the heavy use at La Quinta Park by providing additional playing fields at Colonel Mitchel Paige Middle School. A joint use agreement between the City and Desert Sands Unified School District allows the La Quinta AYSO to divert a portion of their play from La Quinta Park to the sports fields at Colonel Paige. The PRZ assessment also recommended using equipment that most landscape contractors do not provide. However, this type of equipment is used by golf courses. Staff turned to SilverRock to utilize the golf course equipment that is owned by the City. The sports fields at La Quinta Park and the Sports Complex have been aerated and top dressed each summer using SilverRock Golf Course equipment and personnel. Since the golf operations are an enterprise fund and managed by a golf course management company, the cost for the use of golf course equipment and staff is paid back to the golf operations through the parks maintenance budget. This year will be the third year that the summer aeration and top dressing will also be applied to the fields at Colonel Paige. The parks landscape contractor aerates all turf areas multiple times throughout the year, but the SilverRock equipment provides deeper aeration at the sports fields for better results. Top dressing is a practice that is used by golf courses to level the turf surface, relieve compaction, and improve drainage. This practice will be applied to the sports fields as part of the summer maintenance program. After the fields have been aerated and top dressed by the golf course crew, the parks maintenance contractor is then responsible for the watering, fertilizing, mowing, and seeding of the sports fields during the summer recovery period. Staff has informed the various sports associations that the fields will be closed for athletic use beginning June 20, 2014. The golf course maintenance crew is scheduled to aerate and top dress the playing fields June 30 to July 2, 2014. The fields will remain closed for recovery and grow -in until the fall sports season beginning in September 2014. 7 REPORTS AND INFORMATION: 2 COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS FISCAL YEAR 2013/2014 ATTENDANCE Date of Appointment Term Expires John Alford 7/16/2013 6/30/2016 Sharrell Blakeley 6/1 /2010 6/30/2016 Heather Engel 6/1 /2010 6/30/2014 Kathleen Fitzpatrick 6/17/2008 6/30/2014 Vacant July 8, 2013 Meeting CANCELLED Hotel Transylvania Moonlight Movie Stars & Stripes Luncheon Finding Nemo Moonlight Movie August 13, 2012 Meeting CANCELLED Back to School Luncheon Rango Moonlight Movie Dolphin Tale Moonlight Movie September 9, 2013 Meeting I Present I Present Present Present Absent International Cuisine Luncheon October 14, 2013 Meeting Present Present Present Present Present Tram Challenge Practice Walk X X Garner Valley Guided Hike Adult Nature Walk Health Fair Dog-O-Ween X November 4, 2013 Meeting Present Present Present Present Absent Disc Golf Tournament Mecca Hills Guided Hike Veterans Day Event X X X X Adult Nature Walk December 9, 2013 Meeting Present Present Present Present Present Christmas Tree Lighting Ceremony X X X X Holidav Luncheon La Quinta Cove Guided Hike Adult Nature Walk Disc Golf @ Col Mitchell Paige January 13, 2014 Meeting CANCELLED Chinese New Year Luncheon Humana Challenge Events X X X X Adult Nature Walk Disc Golf Tournament February 10, 2014 Meeting Absent Present Present Present Absent Nature Walk Valentine Luncheon Tails on Trails Joint Council/Commission X X X X March 10, 2014 Meeting Present Present Present Present Vacant Nature Walk Mardi Gras Luncheon Desert Youth Olympics White Water Canyon Hike Talent Showcase Cove to Lake Hike E3 COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS FISCAL YEAR 2013/2014 ATTENDANCE Date of Appointment Term Expires John Alford 7/16/2013 6/30/2016 Sharrell Blakeley 6/1 /2010 6/30/2016 Heather Engel 6/1 /2010 6/30/2014 Kathleen Fitzpatrick 6/17/2008 6/30/2014 Vacant April 14, 2014 Meeting Present Present Present Absent Vacant Hike w/ Bill Baker Moonlight Movie @ LQ Park Guided Hike Garner Valley Hike Disc Golf @ 1 st Tee Nature Walk Youth Egg Hunt Moonlight Movie @ Adams Park City Picnic & BDAY Bash May 12, 2014 Meeting Vacant Moonlight Movie 5/2 Spring Luncheon Moonlight Movie 5/16 Nature Walk Y TRI Disc Golf REPORTS AND INFORMATION: 3 C0 .` LL 3 H 12 r_ O 2 C U) 10 u ti 'qj .` U. s H I-� 0 .o 0 U U U U U U �o U U 4 ,U NI al Vi � .y eI NI �I �I 001 NI N! 11