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2014 05 20 CCCITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, MAY 20, 2014 3:00 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Evans, Franklin, Henderson, Osborne, Mayor Adolph PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CLOSED SESSION 1. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J. SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT SILVERROCK RESORT (APN'S 770-200-026; 776-150-021; 776-150-023; 770-060-056; 770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060-062; 777-490-004; 777-490-006; 777-490-007; 777-490-012 AND 777-490- 014). PROPERTY NEGOTIATORS: JOHN GAMLIN, MERIWETHER COMPANIES; ROBERT S. GREEN, JR., THE ROBERT GREEN COMPANY 2. CONFERENCE WITH LABOR NEGOTIATOR TERRY DEERINGER REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS CITY COUNCIL AGENDA MAY 20, 2014 3. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J. SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED IN THE LA QUINTA VILLAGE, EAST OF DESERT CLUB DRIVE, SOUTH OF AVENIDA LA FONDA (APN 770-125-002). PROPERTY OWNER/NEGOTIATOR: MR. AND MRS. WILLIAM RICHARDSON 4. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO SUBDIVISION (b) OF GOVERNMENT CODE SECTION 54956.9 (ONE MATTER) RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b)• CONFIRMATION OF AGENDA ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS - NONE CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. APPROVE MINUTES OF MAY 6, 2014 6 2. APPROVE DEMAND REGISTER DATED MAY 20, 2014 14 3. RECEIVE AND FILE TREASURER'S REPORT DATED FEBRUARY 28, 28 2014 4. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS 40 DATED FEBRUARY 28, 2014 CITY COUNCIL AGENDA 2 MAY 20, 2014 PAGE 5. ADOPT RESOLUTION MAKING A PUBLIC INTEREST FINDING TO 54 ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH NAI CONSULTING, INC. TO PROVIDE PROJECT MANAGEMENT AND CONTRACT ADMINISTRATIVE SUPPORT SERVICES [RESOLUTION 2014-20181 6. AUTHORIZE OVERNIGHT TRAVEL FOR PERMIT OPERATIONS 86 SUPERVISOR TO ATTEND CRW PERMIT SOFTWARE TRAINING ON JUNE 16-20, 2014 IN CARLSBAD, CALIFORNIA 7. APPROVE AGREEMENT FOR FUNDING OF SCHOOL RESOURCE 90 OFFICERS WITH DESERT SANDS UNIFIED SCHOOL DISTRICT 8. AWARD CONTRACT TO GRANITE CONSTRUCTION COMPANY 94 FOR PHASE I PAVEMENT MANAGEMENT PLAN STREET IMPROVEMENTS BUSINESS SESSION APPOINT A COUNCIL SUBCOMMITTEE ON ECONOMIC 102 DEVELOPMENT 2. DISCUSS AND PROVIDE DIRECTION ON A SALES TAX MEASURE 104 FOR THE NOVEMBER 2014 ELECTION STUDY SESSION DISCUSS FISCAL YEAR 2014/2015 PROPOSED BUDGET 108 REPORTS AND INFORMATIONAL ITEMS 1 . CVAG CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans) 4. ANIMAL CAMPUS COMMISSION (Franklin) 5. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin) 6. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Franklin) 7. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin) 8. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin) CITY COUNCIL AGENDA 3 MAY 20, 2014 PAGE 9. CVAG PUBLIC SAFETY COMMITTEE (Henderson) 10. CVAG TRANSPORTATION COMMITTEE (Henderson) 1 1 . LEAGUE OF CALIFORNIA CITIES DELEGATE (Henderson) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Henderson) 13. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Osborne) 14. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) 15. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne) 16. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Adolph) 17. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Adolph) 18. CVAG EXECUTIVE COMMITTEE (Adolph) 19. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS DELEGATE (Adolph) 20. SUNLINE TRANSIT AGENCY (Adolph) 21. PALM SPRINGS AIRPORT COMMISSION REPORT 116 22. PLANNING COMMISSION MINUTES - MARCH 1 1 , 2014 120 23. HISTORIC PRESERVATION COMMISSION MINUTES - DECEMBER 122 12, 2013 AND FEBRUARY 20, 2014 24. COMMUNITY SERVICES COMMISSION MINUTES - APRIL 14, 2014 126 25. ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES 128 JANUARY 15, 2014 DEPARTMENTAL REPORTS 1 . CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK — UPCOMING EVENTS AND CITY COUNCIL 132 CALENDAR 4. COMMUNITY DEVELOPMENT — 2014 GOLDENVOICE CONCERTS 136 UPDATE 5. COMMUNITY SERVICES DEPARTMENT REPORT 138 6. PUBLIC WORKS DEPARTMENT REPORT 146 MAYOR'S AND COUNCIL MEMBER'S ITEMS PUBLIC HEARINGS — NONE ADJOURNMENT CITY COUNCIL AGENDA 4 MAY 20, 2014 The next regular meeting of the City Council will be held on June 3, 2014, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 1 1 1, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on May 16, 2014. DATED: May 16, 2014 SUSAN MAYSELS, City Clerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 777-7103. A one (1) week notice is required. If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 5 MAY 20, 2014 CITY COUNCIL MINUTES TUESDAY, MAY 6, 2014 A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Adolph. PRESENT: Councilmembers Evans, Franklin, Henderson, Osborne, Mayor Adolph ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON AGENDA — None CLOSED SESSION 1. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J. SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT SILVERROCK RESORT (APN'S 770-200-026; 776-150-021; 776-150-023; 770- 060-056; 770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060-062; 777-490-004; 777-490-006; 777-490-007; 777-490-012 AND 777-490-014). PROPERTY OWNER/NEGOTIATORS: JOHN GAMLIN, MERIWETHER COMPANIES; ROBERTS. GREEN, JR., THE ROBERT GREEN COMPANY COUNCIL RECESSED TO CLOSED SESSION AT 3:01 P.M. MAYOR ADOLPH RECONVENED THE CITY COUNCIL MEETING AT 4:14 P.M. WITH ALL MEMBERS PRESENT. NO ACTIONS WERE TAKEN IN CLOSED SESSION THAT REQUIRES REPORTING PURSUANT TO GOVERNMENT CODE SECTION 54957.1 (BROWN ACT). Mayor Adolph led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON AGENDA — None CONFIRMATION OF AGENDA City Manager Spevacek requested that Consent Calendar Item No. 6 be pulled from the agenda due to the receipt of new information from Coachella Valley Association of Governments. Council concurred. Mayor Adolph requested that Consent Calendar Item No. 5 be pulled for discussion. Council concurred. City Manager Spevacek introduced Rita Conrad, the newly -appointed Finance Director. CITY COUNCIL MINUTES MAY 6, 2014 6 ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. PRESENTATION OF PROCLAMATION DECLARING MAY AS MENTAL HEALTH MONTH IN THE CITY OF LA QUINTA Mayor Adolph presented the proclamation to Ms. Sandy Neja, member of the Riverside County Desert Board of Mental Health. CONSENT CALENDAR 1. APPROVE MINUTES OF APRIL 15, 2014 2. APPROVE DEMAND REGISTER DATED MAY 6, 2014 3. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH TRAFFEX ENGINEERS, INC. FOR CONTRACT CITY TRAFFIC ENGINEER SERVICES 4. EXCUSE BOARD MEMBER DAVID PARK'S ABSENCE FROM THE APRIL 9, 2014 INVESTMENT ADVISORY BOARD MEETING 5. pulled for discussion by Mayor Adolph >>> DENIAL OF CLAIM FOR DAMAGES FILED BY: DAVID AND PATRICIA LAWSER; DATE OF LOSS — AUGUST 25, 2013 6. pulled from the agenda by the City Manager for placement on a future agenda >>> APPROVE SUB -REIMBURSEMENT AGREEMENT WITH COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS, ALL COACHELLA VALLEY CITIES AND RIVERSIDE COUNTY FOR THE INTERCHANGE PROJECT AT JEFFERSON STREET/INTERSTATE-10 7. ADOPT RESOLUTIONS ACCEPTING DEDICATION OF TWO LOTS AT RANCHO OCOTILLO NEAR FRED WARING DRIVE AS FLOOD REGULATION BASINS [RESOLUTION 2014-014 AND RESOLUTION 2014-0151 8. ADOPT RESOLUTION APPROVING PRELIMINARY ENGINEER'S REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, FOR FISCAL YEAR 2014/2015, AND A RESOLUTION DECLARING INTENT TO LEVY ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, AND GIVING NOTICE THEREOF [RESOLUTION 2014-016 AND RESOLUTION 2014-0171 CITY COUNCIL MINUTES 2 MAY 6, 2014 7 MOTION — A motion was made and seconded by Councilmembers Evans/Franklin to approve Consent Calendar Item Nos. 1-4 and 7-8 as recommended with Item Nos. 7 and 8 adopting Resolutions 2014-014 through 017. Motion passed unanimously. CONSENT CALENDAR ITEM NO. 5 Mayor Adolph explained that he cannot support the recommendation to deny the Lawser claim. City Attorney Jenson recommended that Council pull Item No. 5 without taking action and schedule it as a future Closed Session item. Council concurred. PUBLIC SPEAKER: Dave Lawser, La Quinta — Mr. Lawser is the owner of the home at 79815 Horseshoe Road where flooding has been a reoccurring problem over the years. He requests that the City work with Neil Finch, representative of the Indian Springs Country Club golf course, to resolve the flooding situation and his claim. BUSINESS SESSION 1. APPROVAL OF AN ART PURCHASE AGREEMENT WITH MARIE BARBERA FOR THE DESIGN AND INSTALLATION OF A SCULPTURE AT THE EISENHOWER DRIVE AND CALLE SINALOA ROUNDABOUT Community Services Director Hylton presented the staff report, which is on file in the City Clerk's Office. Councilmember Henderson explained that the artwork is charming but she could not support this agreement because when traffic in a roundabout is heavy, art is a dangerous distraction. She said she could support living art such as a flower garden if an argument can be made for using Art in Public Places funds for ongoing garden maintenance. Ms. Henderson added that the roundabout signs need improvement. PUBLIC SPEAKER: Edward Armendarez, La Quinta - Mr. Armendarez said he admires this piece of art and hopes the Council approves the purchase and placement, and it may help slow motorists down as they go through the roundabout. PUBLIC SPEAKER: Linda Williams, La Quinta — Ms. Williams said she represents the Historical Society, which supports the sculpture and its placement in the roundabout. MOTION — A motion was made and seconded by Councilmembers Evans/Franklin to approve the art purchase agreement with Marie Barbera for the design and installation of a sculpture within the Eisenhower Drive and Calle Sinaloa roundabout. Motion passed: ayes 4, noes 1 (Henderson). STUDY SESSION 1. 2013 ANNUAL POLICE REPORT Chief of Police Shouse presented the staff report, which is on file in the City Clerk's CITY COUNCIL MINUTES 3 MAY 6, 2014 s Office. Councilmembers commented on bicyclists using full car lanes on Saturdays in the Cove by riding six abreast; Coffee -with -a -Cop program; decline in incident numbers; programs administered by School Resource Officers; the beat system; Police participation in City events; calls for service and response time statistics; and 2014 goals. 2. ECONOMIC DEVELOPMENT STRATEGIES Chris Escobedo, Assistant to the City Manager, presented the staff report, which is on file in the City Clerk's Office. Councilmembers discussed the need for a measurement tool to gauge the benefits of strategies and programs; beneficiaries of sales tax revenue from online purchases and the need for La Quinta to get involved in pending legislation; the return on marketing dollars provided to the Convention & Visitors Bureau; funding situation for the east Valley Hub; subcommittee review of city staff training programs for performance-based system; level of marketing and budget; Chamber of Commerce reporting; the GEM publication design, use and distribution; north La Quinta needs and community organization; contributions to Coachella Valley Economic Partnership and resulting benefits; reallocation of economic development funds to attracting new business through commercial brokers; conversion of the big box stores; connecting economic development expenditures with jobs; economic development working to raise property values; and economic value of events in La Quinta and surrounding cities. 3. MARKETING STRATEGIES FOR FISCAL YEAR 2014/15 Recreation Supervisor Larson presented the staff report, which is on file in the City Clerk's Office. Councilmembers discussed when they can expect data on the rate -of -return on the tourism website enhancements; staffing required to keep up with the short-term rental revenue; hosting of registered vacation rental units on tourism site; keeping La Quinta's message consistent by involving the ad agency in all marketing; the cooperative marketing program; the need to improve the visibility and sophistication of the tourist informational center — perhaps move it into city hall; the GEM publication needs a redesign; cooperative marketing by restaurants; Community Services e-mail list of 6,000; north La Quinta outdoor movie attendance; cross -marketing with SilverRock resident cardholders; importance of focusing on entities that are driving either sales tax or Transient Occupancy Tax in either cooperatives or rethink the current use of some of the marketing dollars; better return on the dollar from digital marketing and better ability to track results; consideration of increasing the marketing budget, which was cut by 50 percent; name recognition for La Quinta; not accepting the name of "Palm Springs" for Valley -wide events such as Palm Springs Restaurant Week. CITY COUNCIL MINUTES 4 MAY 6, 2014 9 THE CITY COUNCIL RECESSED AT 6:33 P.M. MAYOR ADOLPH RECONVENED THE CITY COUNCIL MEETING AT 7:04 PM WITH ALL COUNCILMEMBERS PRESENT 4. DISCUSS OPTIONS FOR LANDSCAPE MAINTENANCE OF NORTH LA QUINTA PARKWAYS MAINTAINED BY LIGHTING AND LANDSCAPE DISTRICT 89-1 Public Works Director Jonasson presented the staff report, which is on file in the City Clerk's Office. After discussion, Council reached a consensus to accept the offers of dedication of the landscaped parkway lots depicted on the map attached to the staff report; seek Coachella Valley Water District rebates for water conservation designs; review each section individually to decide if some plants can remain; consider completing project over a five- year period; seek homeowners' input in design; the "Scottsdale" level is too barren; review the Municipal Code for compliance, and revision if needed; issue a request -for - proposals to develop a design with resident input and use of existing plants/trees where possible; remove turf and increase hardscape to reduce water usage and annual maintenance; plant volume should be somewhere between the "oasis" palette and the "La Quinta lush" palette; maximum budget after rebates may be around $2 million over a multi-year period. PUBLIC SPEAKER: Jeff Smith, La Quinta — Mr. Smith said he was speaking for himself and on behalf of the Cove Neighborhood. He believes it's fundamentally unfair as it is now. Cove residents pay into the assessment district for the whole city, not for entry to private developments. When money was available, everyone let it slide, but it's no longer sustainable. Of course, the residents in the 11 subdivisions don't want to pay for the benefits currently provided at no additional cost. Mr. Smith said the folks in the north La Quinta subdivisions need to pay for their share, maybe over time. 5. DISCUSS REVENUE ENHANCEMENT OPTIONS TO OFFSET COST OF CITY SERVICES Chris Escobedo, Assistant to the City Manager, presented the staff report, which is on file in the City Clerk's office. Council examined avenues to increase revenues including fees, assessments, a general tax, and special taxes; adding an inflation or cost -of -living adjustment to an approved tax; timeline if aiming to get on the November 2014 ballot; debatable need to spend money on a survey; need to address the deficit in the citywide assessment district caused by the freeze in revenue for many years — possibly with a second assessment so that the first is not jeopardized or a general tax; best to keep it simple with a sales tax increase. CITY COUNCIL MINUTES 5 MAY 6, 2014 Council reached a consensus to aim for a sales tax increase on the November 2014 election. City Manager Spevacek stated that staff will return to Council after conducting an economic analysis; evaluating the community threshold regarding the tax increase amount; considering the duration the tax increase would be needed; and other factors Council will need to consider. Mr. Spevacek suggested that Council begin to develop plans on ways to build community consensus through discussions about a sales tax increase. REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2014, Councilmember Evans reported on her participation in the following organizations meeting: GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU - awards La Quinta's representative for 2014, Councilmember Henderson reported on her participation in the following organizations meeting: LEAGUE OF CALIFORNIA CITIES BOARD MEMBER RIVERSIDE COUNTY TRANSPORTATION COMMISSION SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS La Quinta's representative for 2014, Councilmember Osborne reported on his participation in the following organizations meeting: IID ENERGY CONSUMERS' ADVISORY COMMITTEE La Quinta's representative for 2014, Mayor Adolph reported on his participation in the following organizations meeting: COACHELLA VALLEY ASSOC. OF GOV'TS EXECUTIVE COMMITTEE SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS DELEGATE SUNLINE TRANSIT AGENCY CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE DEPARTMENT REPORTS 1. REQUEST FROM THE OFFICE OF MILITARY AND DEFENSE SERVICES FOR THE COUNTY OF RIVERSIDE City Manager Spevacek presented the staff report, which is on file in the City Clerk's Office. By consensus of Council, the City supports the six positions taken by the Riverside County Office of Military & Defense Services. 2. CITY ATTORNEY REPORTED ON NEW FPPC REGULATIONS CITY COUNCIL MINUTES 6 MAY 6, 2014 Is MAYOR'S AND COUNCIL MEMBER'S ITEMS Councilmember Osborne complimented the Community Services Department staff on a great job during the City's birthday celebration, including the unanticipated move due to the windstorm. PUBLIC HEARINGS — None ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Franklin/Evans to adjourn at 8:24 p.m. Motion passed unanimously. Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES 7 MAY 6, 2014 12 13 CITY MEETING DATE: May 20, 2014 ITEM TITLE: APPROVE DEMAND REGISTER DATED MAY 20, 2014 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 2 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve Demand Register dated May 20, 2014. EXECUTIVE SUMMARY: None. FISCAL IMPACT: Demand of Cash: -- City $ 3,011,961.25 -- Successor Agency of RDA $ 0.00 -- Housing Authority $ 0.00 -- Housing Authority Commission $ 0.00 BACKGROUND/ANALYSIS: Between City Council meetings, there is a need to pay routine bills in order to avoid late fees being charged to the City, as well as payroll and related payroll taxes. These items are listed below: Warrants Issued: 103061 - 103122} 103123 - 1031851 Voids} Wire Transfers) P/R 36968 - 369691 P/R Tax Transfers} $ 252,527.85 $ 195,925.63 $ (150.00) $ 2,384,787.85 $ 143,394.24 $ 35,475.68 $ 3,011,961.25 14 In the amounts listed above, Check No. 99953 was voided. It was returned by the vendor due to duplicate billing under two separate accounts. The most significant expenditures being paid on the demand registers listed above are as follows: Significant Expenditures: Vendor: Greater Palm Springs Pacific West Industries Vintage Associates Rutan & Tucker 2*9 Iteris ALTERNATIVES: Account Name: Amount: Collection Fees $ 79,026.76 Construction $ 76,933.00 Various $ 41,675.58 Various $ 35,538.09 Consultants $ 24,450.00 Construction $ 21,308.40 Purpose: Mar -TMD Assessment City Hall A/C Unit Apr -Parks Maintenance Mar -Legal Fees Feb -Mar Construction Mgmt. & Inspection Intersection Video Systems The City Council may approve, partially approve or reject the register of demands. Report prepared by: Sandra Mancilla, Account Technician Report approved for submission by: Rita Conrad, Finance Director Attachments: 1 . Wire transfers 2. Demand Register 15 ATTACHMENT 1 CITY OF LA QUINTA BANK TRANSACTIONS 4/26/14 - 5/09/14 04/28/14 WIRE TRANSFER - CD PUCHASE $480,000.00 04/29/14 WIRE TRANSFER - TASC $1,004.45 04/29/14 WIRE TRANSFER - CD PUCHASE $240,000.00 04/29/14 WIRE TRANSFER - CD PUCHASE $960,000.00 05/01/14 WIRE TRANSFER - CD PUCHASE $240,000.00 05/05/14 WIRE TRANSFER - HEALTH PREMIUM $82,563.91 05/06/14 WIRE TRANSFER - LANDMARK $134,284.65 05/08/14 WIRE TRANSFER - CD PUCHASE $240,000.00 05/09/14 WIRE TRANSFER - ICMA $6,655.34 05/09/14 WIRE TRANSFER - LQCEA $279.50 TOTAL WIRE TRANSFER OUT $2,384,787.85 16 ATTACHMENT 2 5/5/2014 1:46:45 PM Page 1 of 5 17 Demand Register City of La quinta, CA Packet: APPKT00152 - SHM 5/2/14 Vendor Name Payment Number Payment Date Payable Description Account Number Amount Fund: 101 -GENERAL FUND ALLISON, LEE 103061 05/02/2014 REFUND 101-0000-42214 15.90 ALSCO INC 103062 05/02/2014 UNIFORM RENTAL EOM 4/11 101-7003-60690 89.05 ALSCO INC 103062 05/02/2014 UNIFORM RENTAL EOM 4/18 101-7003-60690 89.05 AMERICAN FORENSIC NURSE 103063 05/02/2014 BLOOD ALCOHOL 101-2001-36310 120.00 AMERIPRIDE SERVICES INC 103064 05/02/2014 JANITORIAL EOW 4/17/14 101-3002-60115 64.97 BIO CLEAR WATER SOLUTIO 103067 05/02/2014 LAME MAINT 101-3005-60117 545.00 CHAMBERS, WILLIAM 103070 05/02/2014 REFUND 101-0000-42214 8.75 CISNEROS, ARTURO 103072 05/02/2014 REFUND 101-0000-42409 3.00 CLASSIC PARTY RENTALS 103074 05/02/2014 PICNIC GENERATOR 101-3001-60137 441.00 COACHELLA VALLEY WATER 103075 05/02/2014 WATER SERVICE 101-3005-61201 846.68 COACHELLA VALLEY WATER 103075 05/02/2014 WATER SERVICE 101-3005-61202 1,143.40 COACHELLA VALLEY WATER 103075 05/02/2014 WATER SERVICE 101-3005-61209 1,655.16 COACHELLA VALLEY WATER 103075 05/02/2014 WATER SERVICE 101-3006-61200 111.96 COACHELLA VALLEY WATER 103075 05/02/2014 WATER SERVICE 101-7006-60146 915.05 COACHELLA VALLEY WATER 103075 05/02/2014 WATER SERVICE 101-2002-61200 123.18 COACHELLA VALLEY WATER 103075 05/02/2014 WATER SERVICE 101-3005-61203 47.56 COACHELLA VALLEY WATER 103075 05/02/2014 WATER SERVICE 101-3005-61205 40.28 COACHELLA VALLEY WATER 103075 05/02/2014 WATER SERVICE 101-3005-61206 219.50 COACHELLA VALLEY WATER 103075 05/02/2014 WATER SERVICE 101-7004-61211 3,964.08 COACHELLA VALLEY WATER 103075 05/02/2014 WATER SERVICE 101-7006-43132 7.00 COMMUNITY CONNECT 103076 05/02/2014 211 CONNECT FY12/13 101-3001-60527 1,563.72 COUNTY OF RIVERSIDE DEPA 103077 05/02/2014 FB POOL PERMITS 101-3001-60184 672.00 CURIEL POOL SERVICE 103078 05/02/2014 REFUND 101-0000-41600 12.00 DESERT C A M 103079 05/02/2014 COUNCIL MTG 4/15/14 101-3008-60108 750.00 DESERT ELECTRIC SUPPLY 103080 05/02/2014 ELECTRICAL MATERIAL 101-7004-60431 9.80 DESERT ELECTRIC SUPPLY 103080 05/02/2014 ELECTRICAL MATERIAL 101-7004-60431 22.74 EISENHOWER MEDICAL CEN 103081 05/02/2014 ASSAULT EXAM FEES 101-2001-60193 3,600.00 ELMS EQUIPMENT RENTAL 1 103082 05/02/2014 MATERIAL 101-7003-60431 4.91 GRAPHTEK INTERACTIVE 103083 05/02/2014 CONTRACT 101-3007-60461 5,285.16 HENRY, PAMELA 103084 05/02/2014 REFUND TOT OVERPAYMENT 101-0000-41400 1,000.00 HERMAN, LISA S 103085 05/02/2014 LOGO WORK 101-3007-60462 375.00 IMPERIAL IRRIGATION DIST 103086 05/02/2014 ELECTRICTIY SERVICE 101-3005-61103 3,055.19 IMPERIAL IRRIGATION DIST 103086 05/02/2014 ELECTRICTIY SERVICE 101-3005-61105 1,278.32 IMPERIAL IRRIGATION DIST 103086 05/02/2014 ELECTRICTIY SERVICE 101-3006-61101 874.49 IMPERIAL IRRIGATION DIST 103086 05/02/2014 ELECTRICTIY SERVICE 101-3008-61101 7,816.87 IMPERIAL IRRIGATION DIST 103086 05/02/2014 ELECTRICITY SERVICE 101-7004-61116 2,284.68 IMPERIAL IRRIGATION DIST 103086 05/02/2014 ELECTRICITY SERVICE 101-7004-61117 482.22 JERNIGAN-S, INC 103088 05/02/2014 UNIFORMS -K GUNTERSON 101-7006-60427 71.25 KAREN, DAVID 103090 05/02/2014 REFUND TOT OVERPAYMENT 101-0000-41400 15.52 LA QUINTA ARTS FOUNDATI 103092 05/02/2014 REIMB NON LQAF CHARGE 101-3005-60424 416.00 LASR-INK PALM SPRINGS 103093 05/02/2014 OFFICE SUPPLIES 101-1006-60400 67.88 LIFELOC TECHNOLOGIES 103094 05/02/2014 BREATHE TESTER R&M 101-2001-60175 233.67 MCDOWELLAWARDS 103095 05/02/2014 AWARDS 101-3002-60420 188.41 OFFICE TEAM 103096 05/02/2014 TEMP STAFFING WKEND 4/4 101-7004-60125 340.00 OFFICE TEAM 103096 05/02/2014 TEMP STAFFING WKEND 4/1 101-6001-60125 340.00 OFFICE TEAM 103096 05/02/2014 TEMP STAFFING WKEND 4/1 101-1002-60125 476.00 OFFICE TEAM 103096 05/02/2014 TEMP STAFFING WKEND 4/1 101-3002-60125 678.64 OFFICE TEAM 103096 05/02/2014 TEMP STAFFING WKEND 4/1 101-6001-60125 365.50 ORTIZ, JOE OR CINDY 103097 05/02/2014 REFUND 101-0000-42409 9.00 PACIFIC WEST INDUSTRIES 103098 05/02/2014 CITY HALL TEMP A/C 101-3008-60665 2,453.00 PECKHAM & MCKENNEY 103099 05/02/2014 FIN DIR RECRUITMENT 101-1002-60103 1,011.37 PSOMAS INC 103100 05/02/2014 FEB -CONST SVC INSPECTION 101-7006-60104 9,300.00 PSOMAS INC 103100 05/02/2014 MAR-CONSTSVC INSPECTIO 101-7006-60104 15,150.00 5/5/2014 1:46:45 PM Page 1 of 5 17 Demand Register Packet: APPKT00152 - SHM 5/2/14 Vendor Name Payment Number Payment Date Payable Description , Account Number Amount RASA/ERIC NELSON 103101 05/02/2014 PCN13260 1ST CHECK 4HRS 101-7002-60183 380.00 RASA/ERIC NELSON 103101 05/02/2014 PCN14053 IST CHECK 101-7002-60183 1,625.00 RASA/ERIC NELSON 103101 05/02/2014 PCN14057 IST CHECK 101-7002-60183 1,281.00 RASA/ERIC NELSON 103101 05/02/2014 PCN 14035 IST CHECK 101-7002-60183 285.00 RASA/ERIC NELSON 103101 05/02/2014 PCN 14061 IST CHECK 101-7002-60183 380.00 SEALE, JASON & JANICE 103102 05/02/2014 REFUND TOT OVERPAYMENT 101-0000-41400 15.47 SHARK POOLS INC 103103 05/02/2014 APR-ESTADO/BERMUDA 101-7004-60189 125.00 SHARK POOLS INC 103103 05/02/2014 APR-ESTADO/DESERT CLB 101-7004-60189 125.00 SHARK POOLS INC 103103 05/02/2014 APR-FONDA/BERMUDA 101-7004-60189 175.00 SHARK POOLS INC 103103 05/02/2014 APR-LG'S WATER FT 101-7004-60189 275.00 SHARK POOLS INC 103103 05/02/2014 APR-FONDA/DESERT CUB 101-7004-60189 150.00 SHARK POOLS INC 103103 05/02/2014 APR-VONS PLAZA 101-7004-60189 225.00 SHARK POOLS INC 103103 05/02/2014 APR -HOME DEPOT 101-7004-60189 225.00 SOUTH COAST AIR QUALITY 103105 05/02/2014 JUL 13 -JUN 14 AQMD FEE 101-3008-60108 118.94 SOUTH COAST AIR QUALITY 103105 05/02/2014 JUL 13 -JUN 14 GENERATOR 101-3002-60123 118.94 SPARKLETTS 103106 05/02/2014 WATER 101-7001-60400 62.78 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-3001-60400 10.08 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-7001-60420 21.58 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-7001-60420 29.43 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-7001-60420 18.10 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-2001-60109 699.88 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-1002-60400 84.23 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-7001-60420 132.87 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-7001-60420 20.41 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-6001-60400 29.75 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-1007-60403 105.39 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-6001-60400 54.08 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-1002-60400 97.19 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-3001-60400 16.51 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-2001-60109 172.79 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-3001-60400 19.84 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-1006-60400 91.95 STAPLES ADVANTAGE 103107 05/02/2014 OFFICE SUPPLIES 101-1006-60400 87.97 SUNLINE TRANSIT AGENCY 103108 05/02/2014 APR -BUS PASS 101-0000-20305 2,175.00 SUNLINE TRANSIT AGENCY 103108 05/02/2014 APR -BUS PASS 101-0000-42301 -174.00 TRAYNOR, JEFF & MICHA 103110 05/02/2014 REFUND TOT OVERPAYMENT 101-0000-41400 12.25 TRULY NOLEN INC 103111 05/02/2014 SPORTS COMPLEX 101-3005-60555 6.00 TRULY NOLEN INC 103111 05/02/2014 LQ PK BEE REMOVAL 101-3005-60424 450.00 VERIZON CALIFORNIA 103113 05/02/2014 APR -ELECTRICAL SIGNAL 101-7004-61116 109.25 VERIZON CALIFORNIA 103113 05/02/2014 APR -ELECTRICAL SIGNAL 101-7004-61116 52.31 VERIZON CALIFORNIA 103113 05/02/2014 DSL 4/4-5/3 101-1007-61300 163.29 VERIZON WIRELESS 103114 05/02/2014 CELL PHONE 3/14-4/13 101-1001-61301 27.24 VERIZON WIRELESS 103114 05/02/2014 CELL PHONE 3/14-4/13 101-1007-61301 1,525.53 VIEVU 103115 05/02/2014 JAG GRANT 101-2001-60180 2,648.00 VINTAGE ASSOCIATES 103116 05/02/2014 PLANT REPLACEMENT 101-7004-60420 135.17 VINTAGE ASSOCIATES 103116 05/02/2014 PLANT REPLACEMENT 101-7004-60420 85.54 VINTAGE ASSOCIATES 103116 05/02/2014 PLANT REPLACEMENT 101-7004-60420 128.87 VINTAGE ASSOCIATES 103116 05/02/2014 APR -PARK MAINT 101-3004-60112 560.00 VINTAGE ASSOCIATES 103116 05/02/2014 APR -PARK MAINT 101-3005-60108 27,907.00 VINTAGE ASSOCIATES 103116 05/02/2014 APR -PARK MAINT 101-3006-60108 425.00 VINTAGE ASSOCIATES 103116 05/02/2014 APR -PARK MAINT 101-7004-60189 12,200.00 VINTAGE ASSOCIATES 103116 05/02/2014 CITY HALL PLANTS 101-3005-60420 234.00 VOYNE, DON 103117 05/02/2014 REFUND 101-0000-42409 18.00 VRPA TECHNOLOGIES INC 103118 05/02/2014 MAR -TRAFFIC COUNTS 101-7006-60145 488.46 WALTERS WHOLESALE ELECT 103119 05/02/2014 ELECTRICAL MATERIAL 101-7004-60431 9.77 WELLNESS WORKS 103120 05/02/2014 APR -EAP SERVICES 101-1004-60104 138.00 WHITE CAP CONSTRUCTION 103121 05/02/2014 MATERIAL 101-7003-60431 246.11 ZUMAR INDUSTRIES, INC 103122 05/02/2014 BARRICADE/SIGNS 101-7003-60430 220.95 Fund 101- GENERAL FUND Total: 127,704.83 5/5/2014 1:46:45 PM Page 2 of 5 18 Demand Register Vendor Name Payment Number Fund: 221- AB 939 CINTAS DOCUMENT MANAG 103071 CINTAS DOCUMENT MANAG 103071 Fund: 401- CAPITAL IMPROVEMENT PROGR ANIXTER INC 103065 ITERIS 103087 JTB SUPPLY CO., INC. 103089 PACIFIC WEST INDUSTRIES 103098 Fund: 501- EQUIPMENT REPLACEMENT AUTOZONE 103066 BMW MOTORCYCLES OF RIV 103068 CLASSIC AUTO TRANSPORT 103073 L & L AUTOMOTIVE 103091 TOWER ENERGY GROUP 103109 Fund: 502 - INFORMATION TECHNOLOGY CDW GOVERNMENT INC 103069 SOLARWINDS 103104 TYLER TECHNOLOGIES 103112 TYLER TECHNOLOGIES 103112 5/5/2014 1:46:45 PM Packet: APPKT00152 - SHM 5/2/14 Payment Date Payable Descriptipn Account Number Amount 05/02/2014 RECYCLING 221-0000-33220 17.95 05/02/2014 RECYCLING 221-0000-33220 17.95 Fund 221- AB 939 Total: 35.90 05/02/2014 VIDE SYS JEFFERSON/POMEL 401-1891-45010 3,478.76 05/02/2014 VIDEO SYS -FRED WARING 401-1891-45010 21,308.40 05/02/2014 BATTERIES ADAMS/AVE 47 401-1891-45010 799.20 05/02/2014 CITY HALL HVAC SYSTEM 401-1895-45010 74,480.00 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 100,066.36 05/02/2014 TK#66 MOTOR OIL 501-0000-60674 6.46 05/02/2014 MOTORCYCLE R&M 501-0000-60679 405.13 05/02/2014 VAN TOW 501-0000-60676 100.00 05/02/2014 TK# 70 SERVICE 501-0000-60676 138.63 05/02/2014 FUEL 3/16-31/14 501-0000-60674 _ 2,525.09 Fund 501- EQUIPMENT REPLACEMENT Total: 3,175.31 05/02/2014 DVD -FOR IMAGES 502-0000-56220 20.89 05/02/2014 SOFTWARE MAINT 502-0000-60300 1,795.00 05/02/2014 PROFESSIONAL SVC 3/18-27/ 502-0000-60108 13,062.44 05/02/2014 PROFESSIONAL SVC 4/1-4/14 502-0000-60108 6,667.12 Fund 502 - INFORMATION TECHNOLOGY Total: 21,545.45 Grand Total: 252,527.85 19 Page 3of5 Demand Register Fund Summary Fund 101 -GENERAL FUND 221- AB 939 401 -CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20305 101-0000-41400 101-0000-41600 101-0000-42214 101-0000-42301 101-0000-42409 101-1001-61301 101-1002-60103 101-1002-60125 101-1002-60400 101-1004-60104 101-1006-60400 101-1007-60403 101-1007-61300 101-1007-61301 101-2001-36310 101-2001-60109 101-2001-60175 101-2001-60180 101-2001-60193 101-2002-61200 101-3001-60137 101-3001-60184 101-3001-60400 101-3001-60527 101-3002-60115 101-3002-60123 101-3002-60125 101-3002-60420 101-3004-60112 101-3005-60108 101-3005-60117 101-3005-60420 101-3005-60424 101-3005-60555 101-3005-61103 101-3005-61105 101-3005-61201 101-3005-61202 101-3005-61203 101-3005-61205 101-3005-61206 101-3005-61209 101-3006-60108 101-3006-61101 101-3006-61200 101-3007-60461 101-3007-60462 5/5/2014 1:46:45 PM Grand Total: Account Summary Account Name Due to SunLine Transient Occupancy Ta Business Licenses Senior Center Leisure En Miscellaneous Revenue Animal Licenses Mobile/Cell Phones Contract Services Temporary Agency Servi Office Supplies Consultants Office Supplies Coffee Utilities - Telephone Mobile/Cell Phones Blood/Alcohol Testing LQ Police Volunteers Special Enforcement Fu Justice Assistance Grant Sexual Assault Exam Fee Utilities - Water Community Special Even Fritz Burns Park Office Supplies 2-1-1 Hotline Janitorial Security & Alarm Temporary Agency Servi Operating Supplies Landscape Contract Technical Civic Center Lake Mainte Operating Supplies Materials - Irrigation & L Sports Complex Building Utilities - Electric - Civic Utilities - Electric - Fritz Utilities - Water -Montic Utilities - Water - Civic C Utilities - Water -Eisenh Utilities - Water -Velasco Utilities - Water -Desert Utilities - Water -Comm Technical Utilities - Electricity Water- Inside Economic Development/ Media Expense Amount 127,704.83 35.90 100,066.36 3,175.31 21,545.45 252,527.85 Expense Amount 2,175.00 1,043.24 12.00 24.65 -174.00 30.00 27.24 1,011.37 476.00 181.42 138.00 247.80 105.39 163.29 1,525.53 120.00 872.67 233.67 2,648.00 3,600.00 123.18 441.00 672.00 46.43 1,563.72 64.97 118.94 678.64 188.41 560.00 27,907.00 545.00 234.00 866.00 6.00 3,055.19 1,278.32 846.68 1,143.40 47.56 40.28 219.50 1,655.16 425.00 874.49 111.96 5,285.16 375.00 Packet: APPKT00152 - SHM 5/2/14 Report Summary 20 Page 4 of 5 Demand Register Project Account Key **None** 1891Const 1895Const 5/5/2014 1:46:45 PM Project Account Summary Grand Total: Expense Amount 868.94 2,453.00 7,816.87 705.50 83.83 62.78 222.39 3,951.00 220.95 251.02 178.10 340.00 13,500.00 349.58 42.31 2,446.24 482.22 3,964.08 7.00 24,450.00 488.46 915.05 71.25 35.90 25,586.36 74,480.00 2,531.55 238.63 405.13 20.89 19,729.56 1,795.00 252,527.85 Expense Amount 152,461.49 25,586.36 74,480.00 252,527.85 Packet: APPKT00152 - SHM 5/2/14 21 Page 5 of 5 Account Summary Account Number Account Name 101-3008-60108 Technical 101-3008-60665 Maint.-Other Equipment 101-3008-61101 Utilities - Electricity 101-6001-60125 Temporary Agency Servi 101-6001-60400 Office Supplies 101-7001-60400 Office Supplies 101-7001-60420 Operating Supplies 101-7002-60183 Map/Plan Checking 101-7003-60430 Asphalt 101-7003-60431 Materials 101-7003-60690 Uniforms 101-7004-60125 Temporary Agency Servi 101-7004-60189 Technical 101-7004-60420 Operating Supplies 101-7004-60431 Materials 101-7004-61116 Utilities - Electric - Signal 101-7004-61117 Utilities - Electric - Medi 101-7004-61211 Utilities - Water - Media 101-7006-43132 Vacant Land Dust Contr 101-7006-60104 Consultants 101-7006-60145 Traffic Counts/Studies 101-7006-60146 PM 30 SilverRock 101-7006-60427 Safety Gear 221-0000-33220 AB 939 Recycling 401-1891-45010 Construction 401-1895-45010 Construction 501-0000-60674 Fuel & Oil 501-0000-60676 Vehicle Repair & Mainte 501-0000-60679 Motorcycle Repair & Ma 502-0000-56220 Computers 502-0000-60108 Technical 502-0000-60300 Maintenance Agreemen Grand Total: Project Account Key **None** 1891Const 1895Const 5/5/2014 1:46:45 PM Project Account Summary Grand Total: Expense Amount 868.94 2,453.00 7,816.87 705.50 83.83 62.78 222.39 3,951.00 220.95 251.02 178.10 340.00 13,500.00 349.58 42.31 2,446.24 482.22 3,964.08 7.00 24,450.00 488.46 915.05 71.25 35.90 25,586.36 74,480.00 2,531.55 238.63 405.13 20.89 19,729.56 1,795.00 252,527.85 Expense Amount 152,461.49 25,586.36 74,480.00 252,527.85 Packet: APPKT00152 - SHM 5/2/14 21 Page 5 of 5 UI�� Demand Register City of La Quinta, CA Packet: APPKT00160 - SHM 5/9/14 Vendor Name Payment Number Payment Date Payable Description Account Number Amount Fund: 301 -GENERAL FUND ALL VALLEY APPLIANCE INC 103123 05/09/2014 FS#70 MICROWAVE R&M 101-2002-60670 142.37 ALSCO INC 103124 05/09/2014 UNIFORM RENTAL EOM 4/25 101-7003-60690 89.05 ALVAREZ, MARIA ISABEL 103125 05/09/2014 INSTRUCTOR PAYMENT 101-3002-60107 42.00 BODDEN, RENATE 103127 05/09/2014 INSTRUCTOR PAYMENT 101-3002-60107 54.60 CALPERS LONG-TERM CARE 103129 05/09/2014 LONG TERM CARE 101-0000-20949 106.00 CANON FINANCIAL SERVICES 103130 05/09/2014 MAY -CONTRACT CHARGE 101-1007-60662 1,572.94 CAPITAL ONE COMMERCIAL 103131 05/09/2014 SP EVENT SUPPLIES 101-3001-60137 146.77 CARQUEST 103132 05/09/2014 SUPPLIES 101-7003-60431 8.77 CHECKMATE TELEPHONE EX 103134 05/09/2014 ANSWERING SVC 101-7006-60104 119.33 CIGNA HEALTH CARE 103135 05/09/2014 MAY -DENTAL INSURANCE 101-0000-20943 6,398.75 DAIOHS FIRST CHOICE SERVI 103136 05/09/2014 COFFEE SUPPLIES 101-1007-60403 255.58 DATA TICKET, INC. 103137 05/09/2014 MAR -ADMIN CITATION SVC 101-6004-31190 953.63 DESERT FIRE EXTINGUISHER 103138 05/09/2014 FIRE SYSTEM SERVICE 101-3002-60692 129.56 DESERT FOUNTAIN GAS SUP 103139 05/09/2014 ICE MACHINE R&M 101-3008-60665 150.20 DESERT WILLOW GOLF RESO 103140 05/09/2014 DEPOSIT GOLF TOUR BQT 101-3003-60420 300.00 FEHR & PEERS 103141 05/09/2014 MAR -TRAFFIC TECH 101-7006-60104 1,200.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT 0 TR 22982 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT P TR 22982 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT H TR 24517 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT I TR 24517 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT J TR 24517 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT Q TR 23913 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT R TR 23913 101-7001-60104 395.00 A RST AMERICAN TITLE COM 103142 05/09/2014 LOTTTR23913 101-7001-60104 395.00 FI RST AMERICAN TITLE COM 103142 05/09/2014 LOT TTR23269 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT U TR 23269 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT V TR 23269 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT K TR 23268 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT LTR 23268 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT H TR 23995-1 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT I TR 23995-1 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT G TR 23995-2 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT M TR 27899 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT N TR 27899 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT O TR 27899 101-7001-60104 395.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT AA,BB,CC & CC TR 2399 101-7001-60104 595.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT D,E,F & G TR 23935-1 101-7001-60104 695.00 FIRST AMERICAN TITLE COM 103142 05/09/2014 LOT S TR 23913 101-7001-60104 395.00 GAS COMPANY, THE 103143 05/09/2014 GAS SVC 3/25-4/23 101-3002-61100 74.74 GREATER PALM SPRINGS CV 103144 05/09/2014 MAR -TMD ASSESSMENT 101-0000-20330 79,026.76 HERRIS, NICOL 103145 05/09/2014 INSTRUCTOR PAYMENT 101-3002-60107 28.00 HOME DEPOT CREDITSERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-2002-60670 20.17 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-2002-60670 -13.78 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-2002-60670 82.86 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-3003-60149 35.69 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-3008-60420 297.82 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-3008-60665 11.83 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7003-60431 13.08 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7003-60431 170.86 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7003-60431 71.20 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7003-60431 3.36 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7003-60431 13.27 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7003-60431 6.00 5/9/2014 12:37:55 PM Page 1 of 6 22 Demand Register Packet: APPKT00160 - SHM 5/9/14 VendorName Payment Number Payment Date Payable Description Account Number Amount HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7003-60431 6.12 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7003-60431 6.87 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7003-60431 20.37 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7003-60431 18.36 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7003-60431 42.00 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7003-60432 27.65 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7003-60432 130.51 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7003-60432 22.32 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7003-60433 67.23 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7004-60431 61.25 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7004-60431 174.48 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7004-60431 -24.52 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7004-60431 45.63 HOME DEPOT CREDIT SERVI 103146 05/09/2014 HOME DEPOT 3/28-4/24 101-7004-60431 48.70 IMPERIAL IRRIGATION DIST 103147 05/09/2014 ELECTRICITY SVC 3/20-4/18 101-3002-61101 1,215.09 JENSEN'S CARPET, TILE & UP 103148 05/09/2014 REFUND OVERPAYMENT 101-0000-41600 9.00 JERNIGAN'S, INC 103149 05/09/2014 SAFETY SHOES 101-7004-60427 178.19 LEAGUE OF CALIFORNIA CITI 103150 05/09/2014 ROADS/STREETS ASSESSMEN 101-7001-60351 400.00 LOPEZ, ALEX 103151 05/09/2014 DEPOSIT REFUND 101-0000-22830 500.00 MANZO, SALVADOR 103152 05/09/2014 REFUND TOT OVERPAYMENT 101-0000-41400 17.22 NEXTEL COMMUNICATIONS 103153 05/09/2014 CELL PHONES 3/23-4/22 101-1007-61301 229.58 OFFICE TEAM 103155 05/09/2014 TEMP STAFFING WKEND 4/1 101-7004-60125 204.00 OFFICE TEAM 103155 05/09/2014 TEMP STAFFING WKEND 4/1 101-6001-60125 272.00 OFFICE TEAM 103155 05/09/2014 TEMP STAFFING WKEND 4/1 101-1002-60125 476.00 OFFICE TEAM 103155 05/09/2014 TEMP STAFFING WKEND 4/1 101-6001-60125 340.00 OFFICE TEAM 103155 05/09/2014 TEMP STAFFING WKEND 4/1 101-3002-60125 544.00 RIVERSIDE DEPARTMENT OF 103159 05/09/2014 GARNISHMENT 101-0000-20985 200.00 ROJAS, MIGUEL ANGEL 103160 05/09/2014 INSTRUCTOR PAYMENT 101-3003-60107 633.33 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 101-0000-22810 64.50 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 101-0000-22810 1,416.90 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 101-1001-60153 2,546.25 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 101-1001-60153 5,028.14 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 101-1001-60153 4,364.50 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 101-1001-60153 72.00 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 101-1001-60153 50.10 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 101-1001-60153 6,994.00 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 101-1001-60153 4,000.00 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 101-1001-60153 46.50 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 101-1001-60153 43.00 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 101-1001-60154 704.01 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 101-1001-60154 24.00 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 101-1001-60154 2,184.00 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 101-1001-60154 600.00 SLOANE, BLAIR OR MARGAR 103162 05/09/2014 REFUND OVERPAYMENT 101-0000-41400 3.00 SOUZA, DEBRA A FEDOR 103163 05/09/2014 INSTRUCTOR PAYMENT 101-3002-60107 28.00 STANDARD INSURANCE COM 103165 05/09/2014 MAY-ADD'L LIFE INSURANCE 101-0000-20948 545.23 STAPLES ADVANTAGE 103166 05/09/2014 OFFICE SUPPLIES -TONER 101-2001-60420 355.00 STAPLES ADVANTAGE 103166 05/09/2014 RETURN CREDIT 101-2001-60420 -215.95 STAPLES ADVANTAGE 103166 05/09/2014 RETURN CREDIT 101-2001-60420 -139.05 STAPLES ADVANTAGE 103166 05/09/2014 OFFICE SUPPLIES 101-7001-60420 25.47 STAPLES ADVANTAGE 103166 05/09/2014 OFFICE SUPPLIES 101-6001-60400 38.51 STAPLES ADVANTAGE 103166 05/09/2014 OFFICE SUPPLIES 101-2001-60109 61.20 TD DESERT DEVELOPMENT 103169 05/09/2014 REFUND OVERPAYMENT 101-0000-42810 792.00 TELEPACIFIC COMMUNICATI 103170 05/09/2014 TELEPACIFIC 4/23-5/22 101-1007-61300 471.32 TELEPACIFIC COMMUNICATI 103170 05/09/2014 TELEPACIFIC 4/23-5/22 101-1007-61300 510.58 TELEPACIFIC COMMUNICATI 103170 05/09/2014 TELEPACIFIC 4/23-5/22 101-1007-61300 46.36 TELEPACIFIC COMMUNICATI 103170 05/09/2014 TELEPACIFIC 4/23-5/22 101-1007-61300 272.64 TELEPACIFIC COMMUNICATI 103170 05/09/2014 TELEPACIFIC 4/23-5/22 101-1007-61300 324.11 TELEPACIFIC COMMUNICATI 103170 05/09/2014 TELEPACIFIC 4/23-5/22 101-3001-60184 45.44 TELEPACIFIC COMMUNICATI 103170 05/09/2014 TELEPACIFIC 4/23-5/22 101-3005-60554 227.20 5/9/2014 12:37:55 PM Page 2 of 6 23 Demand Register Packet: APPKT00160 - SHM S/9/14 Vendor Name Payment.Number Payment Date, Payable Description , Account Number Amount TELEPACIFIC COMMUNICATI 103170 05/09/2014 TELEPACIFIC 4/23-5/22 101-3005-61204 45.44 TELEPACIFIC COMMUNICATI 103170 05/09/2014 TELEPACIFIC 4/23-5/22 101-3006-61300 45.44 TELEPACIFIC COMMUNICATI 103170 05/09/2014 TELEPACIFIC 4/23-5/22 101-6005-61300 1,019.66 TELEPACIFIC COMMUNICATI 103170 05/09/2014 TELEPACIFIC 4/23-5/22 101-7004-61117 45.44 TELEPACIFIC COMMUNICATI 103170 05/09/2014 TELEPACIFIC 4/23-5/22 101-7004-61117 45.44 TOPS'N BARRICADES INC 103172 05/09/2014 BARRICADES/SIGNS 101-7003-56430 20.03 TOPS'N BARRICADES INC 103172 05/09/2014 BARRICADES/SIGNS 101-7003-56430 110.27 TOPS'N BARRICADES INC 103172 05/09/2014 BARRICADES/SIGNS 101-7003-56430 163.62 TOPS'N BARRICADES INC 103172 05/09/2014 BARRICADES/SIGNS 101-7003-56430 210.06 TRAFFEX ENGINEERS INC 103173 05/09/2014 APR -TRAFFIC ENGINEER 101-7006-60144 16,217.50 TRANSACT TECHNOLOGIES 1 103174 05/09/2014 OFFICE SUPPLIES 101-1006-60400 98.95 UNDERGROUND SERVICE AL 103176 05/09/2014 DIG ALERTS - 31 101-7003-60431 46.50 UNITED WAY OF THE DESERT 103177 05/09/2014 CONTRIBUTION 101-0000-20981 75.00 US DEPARTMENT OF EDUCA 103178 05/09/2014 GARNISHMENT 101-0000-20985 20.59 VERIZON CALIFORNIA 103179 05/09/2014 ELECTRICAL SIGNAL 4/7-5/6 101-7004-61116 53.87 VERIZON CALIFORNIA 103179 05/09/2014 POLICE LINE @ FS 101-2001-60176 112.21 VERIZON CALIFORNIA 103179 05/09/2014 ELECTRICAL SIGNAL 4/7-5/6 101-7004-61116 56.64 VERIZON COMMUNICATION 103180 05/09/2014 INTERNET 4/25-5/24 101-1007-61300 79.99 VIELHARBER, KAREN 103181 05/09/2014 INSTRUCTOR PAYMENT 101-3002-60107 14.00 VISION SERVICE PLAN - (CA) 103182 05/09/2014 MAY -VISION INSURANCE 101-0000-20945 1,248.96 WHITE CAP CONSTRUCTION 103183 05/09/2014 MATERIAL 101-7003-60431 100.62 WOODARD GROUP, THE 103184 05/09/2014 REFUND OVERPAYMENT 101-0000-41600 19.00 YOUNG ENGINEERING SVC 103185 05/09/2014 BLDG PLAN CHECK 101-0000-42600 2,240.00 Fund 101- GENERAL FUND Total: 160,184.98 Fund: 218 - CV VIOLENT CRIME TASK FOR NEXTEL GANG TASK FORCE 103154 05/09/2014 CELL PHONES 3/12-4/11 218-0000-61300 38.16 PARRA, ANA L 103156 05/09/2014 APR -JANITORIAL 218-0000-30150 165.00 SPARKLETTS GANG TASK FO 103164 05/09/2014 MAY -WATER 218-0000-61200 32.00 STAPLES GANG TASK FORCE 103167 05/09/2014 OFFICE SUPPLIES 218-0000-60400 281.51 STAPLES GANG TASK FORCE 103167 05/09/2014 OFFICE SUPPLIES 218-0000-60400 419.87 STAPLES GANG TASK FORCE 103167 05/09/2014 OFFICE SUPPLIES 218-0000-60400 338.33 STAPLES GANG TASK FORCE 103167 05/09/2014 OFFICE SUPPLIES 218-0000-60400 283.42 STAPLES GANG TASK FORCE 103167 05/09/2014 OFFICE SUPPLIES 218-0000-60400 16.19 Fund 218 - CV VIOLENT CRIME TASK FOR Total: 1,574.48 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 237-9001-60153 1,537.71 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 237-9001-60153 4,000.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 5,537.71 Fund: 241- HOUSING AUTHORITY PA1 CAHA, BECKY 103128 05/09/2014 PA1 HOUSING AUTHORITY 241-9101-60103 4,209.84 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 241-9101-60153 1,694.48 Fund 241- HOUSING AUTHORITY PA1 Total: 5,904.32 Fund: 401- CAPITAL IMPROVEMENT PROGR RBF CONSULTING INC 103158 05/09/2014 DESIGN 10/29/12 - 3/2/13 401-1762-60185 2,656.04 RBF CONSULTING INC 103158 05/09/2014 OCT'12 - DESIGN 401-1762-60185 664.01 RUTAN & TUCKER 103161 05/09/2014 MAR -LEGAL FEES 401-1815-45010 168.00 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 3,488.05 Fund: 501- EQUIPMENT REPLACEMENT AUTOZONE 103126 05/09/2014 FUSES 501-0000-60675 7.77 R A N AUTO DETAIL 103157 05/09/2014 CAR WASH 4/19/14 501-0000-43430 674.00 STONE'S, CAM AUTOMOTIVE 103168 05/09/2014 DODGE'06 COP 501-0000-60676 1,074.87 TILLEY CRANE INSPERCTION 103171 05/09/2014 TK#65 INSPECTION 501-0000-60676 75_0.00 Fund 501- EQUIPMENT REPLACEMENT Total: 2,506.64 Fund: 502 - INFORMATION TECHNOLOGY CDW GOVERNMENT INC 103133 05/09/2014 USB ADAPTERS 502-0000-56220 93.05 COW GOVERNMENT INC 103133 05/09/2014 RECEIPT PRINTER ADAPTERS 502-0000-56220 98.88 TYLER TECHNOLOGIES 103175 05/09/2014 PAYROLL CONVERSION 502-0000-60103 10,891.00 5/9/2014 12:37:55 PM Page 3 of 6 24 Demand Register Vendor Name Paygient Number TYLER TECHNOLOGIES 103175 Packet: APPKT00160 - SHM 5/9/14 Payment gate Payable Description Account Number Amount 05/09/2014 PROFESSIONAL SVC 4/6-10/1 502-0000-60103 5,646.52 Fund 502 - INFORMATION TECHNOLOGY Total: 16,729.45 Grand Total: 195,925.63 5/9/2014 12:37:55 PM Page 4 of 6 25 Demand Register Fund Summary Fund 101 -GENERAL FUND 218 - CV VIOLENT CRIME TASK FOR 237 - SUCCESSOR AGCY PA 1 ADMIN 241- HOUSING AUTHORITY PAI 401- CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20330 101-0000-20943 101-0000-20945 101-0000-20948 101-0000-20949 101-0000-20981 101-0000-20985 101-0000-22810 101-0000-22830 101-0000-41400 101-0000-41600 101-0000-42600 101-0000-42810 101-1001-60153 101-1001-60154 101-1002-60125 101-1006-60400 101-1007-60403 101-1007-60662 101-1007-61300 101-1007-61301 101-2001-60109 101-2001-60176 101-2001-60420 101-2002-60670 101-3001-60137 101-3001-60184 101-3002-60107 101-3002-60125 101-3002-60692 101-3002-61100 101-3002-61101 101-3003-60107 101-3003-60149 101-3003-60420 101-3005-60554 101-3005-61204 101-3006-61300 101-3008-60420 101-3008-60665 101-6001-60125 101-6001-60400 101-6004-31190 101-6005-61300 101-7001-60104 101-7001-60351 5/9/2014 12:37:55 PM Grand Total: Account Summary Account Name TMD Collection Fees Dental Insurance Pay Vision Insurance Pay Add'I Life Insurance Pay LT Care Insurance Pay United Way Deductions Garnishments Payable Developer Deposits Miscellaneous Deposits Transient Occupancy Ta Business Licenses Plan Check Fees PM Map Checking fee Attorney Attorney/Litigation Temporary Agency Servi Office Supplies Coffee Copiers Utilities - Telephone Mobile/Cell Phones LQ Police Volunteers Sheriff - Other Operating Supplies Fire Station Community Special Even Fritz Burns Park Instructors Temporary Agency Servi Maint.-Fire extinguisher Utilities - Gas Utilities - Electricity Instructors Special Events Operating Supplies LQ Park Building Utilities - Water -Fritz Bu Utilities - Telephone Operating Supplies Maint.-Other Equipment Temporary Agency Servi Office Supplies Admin Citation Services Utilities - Telephone Consultants Membership Dues Expense Amount 160,184.98 1,574.48 5,537.71 5,904.32 3,488.05 2,506.64 16,729.45 195,925.63 Expense Amount 79,026.76 6,398.75 1,248.96 545.23 106.00 75.00 220.59 1,481.40 500.00 20.22 28.00 2,240.00 792.00 23,144.49 3,512.01 476.00 98.95 255.58 1,572.94 1,705.00 229.58 61.20 112.21 0.00 231.62 146.77 45.44 166.60 544.00 129.56 74.74 1,215.09 633.33 35.69 300.00 227.20 45.44 45.44 297.82 162.03 612.00 38.51 953.63 1,019.66 9,190.00 400.00 Packet: APPKT00160 - SHM 5/9/14 Report Summary 26 Page 5 of 6 Demand Register Account Summary Account Number Account Name Expense Amount 101-7001-60420 Operating Supplies 25.47 101-7003-56430 Barricades 503.98 101-7003-60431 Materials 527.38 101-7003-60432 Small Tools/Equipment 180.48 101-7003-60433 Paint/Legends 67.23 101-7003-60690 Uniforms 89.05 101-7004-60125 Temporary Agency Servi 204.00 101-7004-60427 Safety Gear 178.19 101-7004-60431 Materials 305.54 101-7004-61116 Utilities - Electric - Signal 110.51 101-7004-61117 Utilities - Electric - Medi 90.88 101-7006-60104 Consultants 1,319.33 101-7006-60144 Contract Traffic Enginee 16,217.50 218-0000-30150 Janitorial Service 165.00 218-0000-60400 Office Supplies 1,339.32 218-0000-61200 Utilities- Water 32.00 218-0000-61300 Utilities - Telephone 38.16 237-9001-60153 Attorney 5,537.71 241-9101-60103 Professional 4,209.84 241-9101-60153 Attorney 1,694.48 401-1762-60185 Design 3,320.05 401-1815-45010 Construction 168.00 501-0000-43430 Car Washes 674.00 501-0000-60675 Parts & Maintenance Su 7.77 501-0000-60676 Vehicle Repair & Mainte 1,824.87 502-0000-56220 Computers 191.93 502-0000-60103 Professional 16,537.52 Grand Total: 195,925.63 Project Account Summary Project Account Key Expense Amount **None** 192,437.58 1762Des 3,320.05 1815Const 168.00 Grand Total: 195,925.63 5/9/2014 12:37:55 PM Packet: APPKT00160 - SHIM 5/9/14 27 Page 6 of 6 CITY MEETING DATE: May 20, 2014 ITEM TITLE: RECEIVE AND FILE TREASURER'S REPORT DATED FEBRUARY 28, 2014 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: • The Treasurer's Report is submitted monthly to the Investment Advisory Board and the City Council for review. • This report summarizes all cash and investments of the City, Successor Agency, Housing Authority, and Financing Authority. • There is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The Treasurer's Report (Attachment 1) is submitted monthly to the City Council as required by the California Government Code and City Municipal Code. It certifies that all of the City's pooled investments are reported accurately and fairly in compliance with the applicable codes and also certifies that there is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. Due to the fact that the City pools all cash and investments, this report combines all City entities including the Successor Agency, Financing Authority, and Housing Authority. 28 The investment portfolio increased by $5.4 million and ended the month at $116 million. The primary reason for the increase was due to the following large payments: Vehicle License Fee $2.7 million Sales $556,000 Measure A $563,000 Transient Occupancy Tax $432,000 Library Payment from County $711,000 During the month, the Local Agency Investment Fund account remained the same at $31.8 million. Treasury bills in the amount of $3.2 million matured and were placed in a Mutual Fund Account at U.S. Bank. Overall portfolio performance remained stable from the previous month, earning .30%. ALTERNATIVES: None. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1. Treasurer's Reports 29 TO: La Quinta City Council M MEMORANDUM FROM: Patrick Griffin, Interim Finance Director/Treasurer SUBJECT: Treasurer's Report for February 28, 2014 DATE: March 31. 2014 Attached is the Treasurer's Report for the month ending February 28, 2014. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: ATTACHMENT 1 Investment Beginning Purchased Notes Sold/Matured Other Ending Change LAIF 31,804,337 $ $ 0 $ 31,804,337 0 Interest bearing active bank deposit - 0 - 0 Certificates of Deposit 1,680,000 0 1,680,000 0 US Treasuries 15,201,841 (3,203,000). 623 11,999,464 (3,202,377) US Gov't Sponsored Enterprises 39,951,300 1,198 39,952,498 1.198 Commercial Paper - 0 0 Corporate Notes - 0 0 0 Mutual Funds 18,645,070 6,453,805 0 25,098,875 6,453,805 Subtotal $ 107,282.548 $ 6.453,805 j $ (3.203.000) $ 1,821 $ 110.535.174 $ 3,252,626 Cash $ 3,557,663 $ 2,123,168 1) & (3)1 $ 5,680,831 $ 2.123,168 Total $ 110,840.211 $ 8,576.973 1 $ (3,203.000)1 $ 1,821 1 $ 116,216,005 $ 5.375.794 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. r Date (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. 30 Treasurer's Commentary February 2014 Cash Balances — The portfolio size increased by approximately $5.3 million to end the month at $116,216,005. The primary factors contributing to the increase included: Vehicle License Fee $2.7m Sales Tax $556k Measure A $563k Transient Occupancy Tax $432k Library Payment from County $711 k Investment Activity — The investment activity resulted in an average maturity decrease of 24 days from the prior month to end the month of February at 357 days. The Treasurer follows a buy and hold investment policy. Portfolio Performance — The overall portfolio performance ended at .301 %, with the pooled cash investments at .436% and the fiscal agent performance at .033%. At this time last year, the portfolio was yielding .29%. Looking Ahead — Pursuant to previous direction from the Investment Advisory Board, the Treasurer has been purchasing negotiable certificates of deposit in order to diversify the investment portfolio, provide staggered maturities, and increase overall investment earnings. Below is a listing of CDs that have been purchased as of the date of production of this report: BANK DURATION INTEREST RATE SETTLEMENT DATE BMW Bank of North America 60 MO 1.900% 4/25/2014 The Ephrata National Bank 60 MO 1.650% 4/30/2014 First Merchants Bank 54 MO 1.500% 4/30/2014 Webster Bank 60 MO 1.800% 4/23/2014 Barclays Bank Delaware 60 MO 1.800% 4/23/2014 Medallion Bank 48 MO 1.350% 4/25/2014 Crescent Bank & Trust 48 MO 1.300% 4/30/2014 Third Federal Savings and Loan 45 MO 1.250% 4/29/2014 GE Capital Retail Bank 60 MO 2.000% 5/2/2014 Cornerstone Community Bank 48 MO 1.350% 4/30/2014 Berkshire Bank 48 MO 1.350% 4/30/2014 Merrick Bank 48 MO 1.350% 5/9/2014 Gulf Coast Bank & Trust 60 MO 1.750% 5/19/2014 Re al Bank 50 MO 1.400% 5/16/2014 First Business Bank 60 MO 1.750% 5/20/2014 Peapack Gladstone Bank 60 MO 1.800% 5/28/2014 31 CITY OF LA QUINTA PERMISSIBLE DEPOSITS AND INVESTMENTS February 28, 2014 The City Treasurer will be permitted to invest in the following types of investments subject to the maximum percentage compliance limits and bid process requirements: All maturities must be less than the maximum allowed. Type of Investments Checking/Savings and other time accounts Certificate of Deposits U.S. Treasury Bills, Strips, Notes and Bonds. U.S. Government Sponsored Enterprises and Federal Government Securities ( except any collateralized mortgage obligation (CMO) or structured note which contains embedded Government National Mortgage Association (GNMA) Federal Farm Credit (FFCB) Federal Home Loan Bank Notes & Bonds (FHLB) Federal National Mortgage Association (FNMA) Federal Home Loan Mortgage Corporation FHLMC Prime Commercial Paper Medium Term Corporate Notes - TLGP Local Agency Investment Fund (LAIF) Local Agency Bonds/CA Local Agency Bond Obligations Professionally Managed Account Money market mutual funds regulated by the Securities and Exchange Commission and whose portfolio consists only of US Agency Securities maintaining a par value per share of $1. All Funds Maximum All Funds Actual % All Funds Over Under 85.00% 4.47% -80.53% Maximum maturity 60.00% 1.45% -58.55 Exceptions 100.00% 10.37% -89.63% <=$250,000 per institution 3 years FDIC Insured None 30.00% 34.53% n/a 30,000,000 25,000,000 20,000,000 20,000,000 20,000,000 2,000,000 18,000,000 (10,000,000) (23,000,000) (2,000,000) 20,000,000 95,000,000 $ 40,000,000 55,000,000 Except no more than $8 million may be invested over 2 years 15% 0.00% -15.00% 5,000,000 5,000,000 5,000,000 0 5,000,000 20.00% -20.00 10,000,000 10,000,000 10,000,000 0 10,000,000 30.00% 30.00% 27.49% -2.51% Restricted to per -issuer limits below: 3 years 10.0o% 0.00% -10.00% (10,000,000) (25,000,000) (2,000,000) 20,000,000 $30.0 million $25.0 million $20.0 million $20.0 million 10.00% 0.00% -10.00% $38,000,000 20.00% 21.69% 1.69% Investment Agra ments for bond proceeds and/or reserve funds. N/A 3.33% N/A Total 100.00 Annualized Earnings of Pooled Cash Investments Annualized Earnings of Fiscal Agent Investments Annualized Earnings of All Investments 0.436% 0.033% 0.301% SurplusSurplus Maximum % Surplus Over Under Restrictions Maximum maturity Credit Quality Exceptions 85.00% 6.83% -78.17% <=$250,000 per institution 3 years FDIC Insured None 60.00% 0.00% -60.00% <=$250,000 perinstitution 5 years FDIC Insured None 100.00% 15.84% -84.16% Except no more than $8 million may be invested over 2 years 10 years None 30.00% 0.00% n/a Restricted to per -issuer limits below: 3 years None 30,000,000 25,000,000 20,000,000 20 000,000 20,000,000 18,000,000 (10,000,000) (25,000,000) (2,000,000) 20,000,000 $30.0 million $25.0 million $20.0 million $20.0 million 95,000,000 $38,000,000 $ 57 000,000 $95.0 million 15.00% 0.00% -15.00 % 15.00% 90 days Standard & Poors/Mood 's None A-1, P-1 10.00% 0.00% -10.00% $10,000,000 per Issuer 3 ears at least Standard & Poors "AA" None 30.00% 27.49% -2.51% $50,000,OOOper account Utilize DVP 3years Unrated None 10.00% 0.00 % 10.00% $30,000,000 per account 10 years m00% 0.00% -10.00% 3 years 20.00% 33.13% 13.13% Maintain $1 per share par value. Utilize DVP 60 days AAA by two of three rating agencies or assets of $500 million and investor SEC licensed > 5 yrs None N/A 0.00% N/A None 009/6 32 City of La Quints Summary of Holdings City, Redevelopment Agency and Financing Authority February 28, 2014 City Cash & Investments Bank Accounts Issuer/Type Discount/ Rate Interest Book Accrued Unrealized Market Par Value Name -Availability Surplus Type Rate Value Interest Gain (Loss) Value Bank Wells Fargo - Demand Yes Checking 0.00% $ 4,745,538 $ 17 N/A $ 4,745,555 $ 3,023,407 Petty Cash- Demand No N/A N/A 1,250 N/A N/A 1,250 1,250 Washington St. Apts. - Demand Yes Operating N/A 53,291 N/A N/A 53,291 33,504 Washington St. Apts. - Demand Yes Taxes & Insurance Acct 0.00% 20,847 N/A N/A 20,847 12,447 Washington St. Apts. - Demand Yes Replacement Reserve 0.05% 28,312 1 N/A 28,313 27,912 Washington St. Apts. - Demand Yes Security Deposit 0.05% 200,842 7 N/A 200,849 200,842 Washington St. Apts. - Demand Yes Money Market 025% 30,640 6 N/A 30,646 30,640 Washington St. Apts. - Demand Yes Replacement Reserve CD 0.10% 503,873 21 N/A 503,894 449,946 Washington St. Apts. Petty Cash - Demand Yes N/A 0.00% 200 N/A N/A 200 200 Wells Fargo/Housing - Demand Yes Checking 0.00% 96,038 N/A N/A 96,038 $ 108,912 Total- Bank Accounts 1.900% CitiBank CD Total - Certificates of Deposit $ 5,680,831 $ 52 1 $ 1,680,000 $ 5,680,883 3,889,060 $ 1,682,050 1 1 $ 1,680,000 U. S. Government Sponsored Enterprises Custodian - Availability Surplus Issuer/Type Discount/ Rate Amortized Value Accrued Interest Unrealized Gain (Loss) Market Value Days to Maturity Par Value Settlement Date Maturity Date Original Days to Maturity Yield to Maturity Market Value Source Bank of New York - Demand Yes FHLB 0.550% $ 2,000,000 30,222 $ (30,742) $ 1,999,480 826 $ 2,000,000 6/3/2013 6/3/2016 1096 0.550% Bank of New York Bank of New York - Demand Yes FFCB 0.400% $ 20,000,000 2,659 $ (26,659) $ 19,976,000 777 $ 20,000,000 4/15/2013 4/15/2016 1096 0.400% Bank of New York Bank of New York - Demand Yes FNMA 0.750% $ 12,952,498 48,749 $ (40,789) $ 12,960,458 1,110 $ 13,000,000 6/17/2013 3/14/2017 1366 0.750% Bank of New York Bank of NewYork- Demand Yes FNMA 0.750% $ 5,000,000 17,188 $ (15,086) $ 5,002,102 1,110 $ 5,000,000 5/30/2013 3/14/2017 1384 0.750% Bank of New York Total - U.S. Government Securities 240,049 714 240,000 $ 39,952,498 $ 98,818 $ 113,276 $ 39,938,040 First National Bank $ 40,000,000 Yes Amex Centurion Bank CD 1.000% 240,000 225 - Certicates of Deposit Custodian - Availability Surplus Yield Issuer/Type Price Cost Accrued Interest Unrealized Gain (Loss) Cost + Accrued Interest Days to Maturity Par Value Settlement Date Maturity Date Original Days to Maturity Yield to Maturity Market Value Source G.E. Capital Bank Yes G.E. Capital Bank CD 1.100% 240,000 550 - 240,550 1,385 240,000 12/14/2012 12/14/2017 1826 1.100% G.E. Capital Bank Goldman Sachs Yes Goldman Sachs CD 1.500% 240,000 537 - 240,537 1,390 240,000 12/14/2012 12/19/2017 1831 1.150% Goldman Sachs Ally Bank Yes Ally Bank CD 0.900% 240,000 420 - 240,420 661 240,000 12/14/2012 12/21/2015 1102 0.900% Ally Bank Discover Bank Yes Discover Bank CD 0.650% 240,000 94 - 240,094 710 240,000 2/6/2013 2/8/2016 1097 0.650% Discover Bank First National Bank Yes First National Bank CD 0.500% 240,000 49 - 240,049 714 240,000 2/13/2013 2/12/2016 1094 0.500% First National Bank Amex Centurion Yes Amex Centurion Bank CD 1.000% 240,000 225 - 240,225 1,622 240,000 8/8/2013 8/8/2018 1826 1.900% Amex Centurion Bank CitBank Yes Citbank CD 1.000% 240,000 175 240,175 1,628 240,000 8/14/2013 8/14/2018 1826 1.900% CitiBank CD Total - Certificates of Deposit I 1 1 $ 1,680,000 1 $ 2,050 1 $ -I $ 1,682,050 1 1 $ 1,680,000 Local Agency Investment Fund Interest Book Accrued Unrealizable Market Days to Actual Management Statutory Management Name - Availability Surplus Type Rate Value Interest Gain/(Loss) Value Maturity Fees Charged Fees Allowed LAIF- City -Demand Yes State Pool 0.24% $ 31,804,337 1 $ 9,148 $31,813,485 3.27% -Qtr ending 12/31/13 5.00% Total - State Pool $ 31,804,337 1 $ - $ 9,148 $ 31,813,485 Total City Investments Total City Cash & Investments $ 73,436,835 $ 100,868 1 $ (104,128)1 $ 73,433,575 $ 79,117,666 1 $ 100,920 1 $ 104,128 $ 79,114,458 33 City of La Quinta Summary of Holdings City, Redevelopment Agency and Financing Authority February 28, 2014 I Fiscal Agent Investments j Portfolio - SA Investments Surplus Interest Amortized Accrued Unrealized Market Days Par Settlement Maturity Original Days Yield to Market Value Custodian - Availability Surplus Issuer(rype Rate Value Interest Gain (Loss) Value to Maturity Value Date Date to Maturity Maturity Source 2011 PA 2 Tax Allocation Bonds Yes Treasury Bill 0.000% 1,999,911 29 1,999,940.00 27 2,000,000 11/26/2013 3/27/2014 121 0.061% U.S. Bank 2011 Financing Authority CIP Yes Treasury Bill 0.000% 9,999,553 147 9,999,700.00 27 10,000,000 11/26/2013 3/27/2014 121 0.061% U.S. Bank Total- U.S. Treasury $ 11,999,464 $ - $ 176 $ 11,999,640 12,000,000 Portfolio - Money Mrkt Mutual Funds Trustee - Availability Surplus Money Market Mutual Fund Interest Rate Book Value Accrued Interest Unrealizable Gain/(Loss) Market Value Days to Maturity Bond Issue Management Fees Civic Center U.S.Bank - Project Yes 1 st American 0.020% N/A $ - 1 1996 City Hall Revenue Bonds .40% of Average Daily Civic Center U.S.Bank - Debt Svc Yes 1 st American 0.020% 1 N/A 1 1996 City Hall Revenue Bonds 1994 SA U.S. Bank -Debt Svc Yes 1st American 0.020% N/A 1 1 1994 Series Bonds -PA 1 1998 SA U.S. Bank -PA 2 Debt Svc Yes 1st American 0.020% N/A - 1 1998 Series Bonds - PA 2 1998 SA U.S. Bank -PA 1 Debt Svc Yes 1 st American 0.020% N/A - 1 1998 Series Bonds - PA 1 1996 FA Series Bond Yes 1 st American 0.020% N/A - 1 1996 FA Series Bond 2001 SA U.S. Bank -Debt Service Yes 1st American 0.020% N/A - 1 2001 Series Bonds - PA 1 2004 Fin Auth Revenue Bonds Yes 1st American 0.020% 1,937,653 N/A - 1 2004 Financing Authority 2004 Fin Auth Housing Project Yes 1 st American 0.020% 2,568,779 N/A 1,937,653 1 2004 Financing Authority 2002 SA U.S. Bank - CIP Yes 1 st American 0.020% N/A 2,568,779 1 2002 Series Bonds - PA 1 2002 SA U.S. Bank - Debt Svc Yes 1 st American 0.020% N/A - 1 2002 Series Bonds - PA 1 2003 SA U.S. Bank - Debt Svc Yes 1 st American 0.020% N/A - 1 2002 Series Bonds - PA 1 2011 PA 2 Tax Allocation Bond Yes 1 st American 0.020% 2,698,883 N/A - 1 2011 Financing Authority 2011 Financing Authority Debt Service No 1st American 0.020% 237,505 N/A 2,698,883 1 2011 Financing Authority 2011 PA 2 Tax Allocation Bond Yes 1st American 0.020% 601,526 N/A 237,505 1 2011 Series Bonds - PA 2 2011 Financing Authority CIP Yes 1st American 0.020% 420,690 N/A 601,526 1 2001 Series Bonds - PA 1 2011 SA 2 Bond Proceeds Yes 1 st American 0.020% N/A 420,690 1 2001 Series Bonds - PA 1 2011 SA 1 Debt Service Fund No 1st American 0.020% 1,076,134 N/A - 1 2011 Series Bonds - PA 2 2011 SA 2 Bond Proceeds Yes 1 st American 0.020% 15,557,704 N/A 1,076,134 1 2011 Series Bonds - PA 2 Subtotal - Mutual Fund 25,098,875 25,098,875 Total Fiscal Agent Investments Grand Total Average Maturity $ 37,098,339 $ - 1 $ 176 $ 37,098,515 $ 116,216,005 $ 100,920 1 $ (103,952)1 $ 116,212,973 357 Days 1 -0.28 34 City of La Quinta Distribution of Cash & Investments & Balances February 28, 2014 Distribution of Cash & Investments City July 13 August Totals General Fund November DecemberFJana4 $ 41,988,672 Gas Tax March dl 23,953 Quimby Fund Cash &Investments 437,484 7,724,684 AB 939 1,684,060 565,369 847,955 Infrastructure Fund 5,680,831 214,521 23,126 Developer Impact fees 72,776 Slate Pool 1,842,198 Art in Public Places 17,624,537 15,993,075 675,367 Special Revenue 46,871,689 31,804,337 826,263 Interest Fund 35,801,132 36,801,132 24,041 Capital Project Fund 39,964,504 39,966,844 1,499,135 Equipment Replacement Fund 00 39,909,510 2,589,720 Information Technology Fund 39,938,373 39,947,649 897,610 Park Equipment & Facility 72,981,334 40,196,750 1,459,491 Landscape & Lighting Fund 40,199,481 30,200,805,841 527,528 SilverRock Resort 61,037,947 40,992,801 (723,883) Trust & Agency Funds Sponsored Enterprises 42,943,426 238,793 Supplemental Pension Plan 42,947,363 39,948,647 163,143 Subtotal 39,952,498 3,000,000 $ 60,627,796 28,000,000 42,942,099 Prime Commercial Paper 0 Successor Agency 0 0 Totals 00 Project Area 1 I Project Area 2 0 0 $ 9,201,892 $ 4,949,715 Capital Improvement Funds $ 14,151,607 Debt Service Funds 6,597,625 1,159,010 $ 7,756,635 Successor Agency (2,741,310) 26,396 $ (2,714,914) Low & Moderate Income Funds 32 086,449 1,658,214 $ 33 744,663 Subtotal $ 45,144 666 $ 7,793,335 $ 52,937,991 1,680,000 1,680,000,000 1,200,000 1,680,000 Housing Authority 1,680,000 1,680,000 1,440,000 Low & Moderate Income Funds $ 1,737,079 $ 913,804 $ 2,650,8 Subtotal $ 1,737 079 1 $ 913,804 1 $ 2,650,883 25098875 2 4902 2 409 320 2 412 269 Financing Authority Total $ 162 617 ,1 $ 159 930 313 Project Funds $ 105 351 279 $ 102 946 371 $105 11522911 Debt Service Funds 665.00 $ - (665) Subtotal $ 164,618,433 $ 665 Total $ 116,216,005 Cash Balan- Type T e July 13 August September October November DecemberFJana4 Janus 13 Februa March dl Ma June Cash &Investments 437,484 648,459 697,949 1,684,060 565,369 1,931,55563 1,706,699 5,680,831 214,521 42,116 706,238 72,776 Slate Pool 34,424,537 18,824,537 17,624,537 15,993,075 17,993,075 18,793,075,337 46,871,689 31,804,337 37,971,689 39,501,132 35,801,132 36,801,132 Interest bearing active bank deposit 39,962,564 39,964,504 39,966,844 0 0 00 39,909,510 0 39,928,379 39,938,373 39,947,649 39,955,556 U.S. Treasury Bills/Notes40,194,271 72,981,334 40,196,750 40,199,152 40,200,516 40,199,481 30,200,805,841 61,035,737 11,999,464USGovernment 61,037,947 40,992,801 40,992,192 40,191,789 Sponsored Enterprises 42,943,426 42,944,752 42,946,036 42,947,363 39,948,647 39,949,973,300 0 39,952,498 3,000,000 23,000,000 28,000,000 42,942,099 Prime Commercial Paper 0 0 0 0 0 00 0 0 0 0 0 0 Corporate Notes 0 0 0 0 0 00 0 0 0 0 0 0 Certificates of Deposit 1,440,000 1,680,000 1,680,000 1,680,000 1,680,000 1,680,000,000 1,200,000 1,680,000 1,680,000 1,680,000 1,680,000 1,440,000 Mutual Funds 3215,716 15 6 371 3,436 046 2846 265 2 559 799 12 559 821,070 24208 25098875 2 4902 2 409 320 2 412 269 3,215,081 Total $ 162 617 ,1 $ 159 930 313 $ 146 550 564 $ 105 351 279 $ 102 946 371 $105 11522911 153 185843 $ 116,216,005 $ - $ $149 539 480 $ 164,618,433 T e T July 12 August September October November December Janus 13 FebruaryMarch A dl May June Cash &Investments (524,579) 787,300 347,529 (1,030,761) 10,988,854 (487,400) 1,706,699 555,859 214,521 42,116 706,238 72,776 State Pool 37,144,005 17,769,005 26,519,005 29,646,825 26,246,825 37,946,825 46,871,689 39,771,689 37,971,689 39,501,132 35,801,132 36,801,132 Interest bearing active bank deposit 39,975,735 39,941,367 39,955,737 39,972,429 39,987,007 39,898,494 39,909,510 39,919,093 39,928,379 39,938,373 39,947,649 39,955,556 U.S. Treasury Bills/Notes 72,981,334 70,986,318 70,986,311 70,992,223 61,031,070 61,033,380 61,035,737 61,036,858 61,037,947 40,992,801 40,992,192 40,191,789 U.S. Government Sponsored Enterprises 8,999,015 8,999,709 0 0 0 0 0 3,000,000 3,000,000 23,000,000 28,000,000 42,942,099 Prime Commercial Paper 11,998,605 4,999,025 4,999,721 0 0 0 0 0 0 0 0 0 Corporate Not 0 0 0 0 0 0 0 0 0 0 0 0 Certificates of Deposit 724,000 480,000 480,000 480,000 480,000 1,200,000 1,200,000 1,680,000 1,680,000 1,680,000 1,680,000 1,440,000 Mutual Funds 16 02'"S 15 464 837 2540266 2 503 903 2 462 175 24208 9 029 319 2 4902 2 409 320 2 412 269 3,215,081 Total $ 187 323 201 $ 159 427 561 $ 145 828 569 $ 14Y2545977910837, $ 141 237 659 142 053 474 153 185843 154 992 818 $ 146 322 795 147 563 742 $149 539 480 $ 164,618,433 T e T Jul 11 August September October November December Janus 12 FebruaryMarch April Ma June Cash &Investments 281,578 9,976;528 249,778 13,795,085 -1,090,198 979,796 1,057,919 6,838,073 -343,072 254,700 2,980,840 455,407 State Pool 21,378,745 77,978,745 17,278,745 15,200,984 26,650,984 39,150,985 39,975,653 31,975,653 36,675,653 35,510,862 39,910,862 38,010,862 Interest bearing active bank deposit 10,001,051 15,007,114 39,514,615 39,527,820 39,546,824 39,563,950 39,581,019 39,896,313 39,912,287 39,928,765 39,944,847 39,959,602 U.S. Treasury Bill Notes 58,942,159 58,947,722 72,949,195 60,955,235 60,962,430 43,967,696 43,970,933 58,371,968 58,369,810 73,368,195 72,968,698 72,974,913 U.S. Government Sponsored Enterprises 19,994,459 19,997,371 14,995,325 14,996,096 14,996,842 14,997,613 23,997,920 23,998,996 23,996,161 8,996,956 8,997,650 8,998,321 Prime Commercial Paper 19,992,888 4,997,433 0 0 0 6,999,427 14,996,537 14,998,717 9,996,828 9,998,388 9,996,342 11,997,202 Corporate Notes 10,034,373 10,024,534 5,015,752 5,008,776 5,002,025 0 0 0 0 0 0 0 Certificates of Deposit 724,000 724,000 724,000 724,000 724,000 724,000 724,000 724,000 724,000 724,000 724,000 724,000 Mutual Funds 45 287 175 45 258 832 16 767 608 i6 130 247 16 130 241 76 132 569 15 983 994 3 585 189 3 612 383 3 9 3 763 623 16,088,4 Total $ 186,636,42 8 $ 182,912,279 $ 167 495 018 $ 166 338 243 $ 162 923 154 $162 516 036 $ 180 287 975 $ 180 388,909 $ 172 944 050 1173,17'.7.'151 2, $ 179 286 862 $ 189,208,717 35 July 10 Au ust September October November December Janus 11 FebruaryMarch April May June Cash &Investments $ (519,652) $ 11,536,399 $ (240,460) $ 481,879 $. 656,616 $ 926,611 $ 1,159,904 $ 5,074,367 $ 10,492,687 $ 692,742 $ (782,812) $ 277,229 State Pool $ 47,314,613 $ 37,314,613 $ 46,914,612 $ 44,123,655 $ 41,973,654 $ 31,373,655 $ 17,290,980 $ 12,617,858 $ 24,417,858 $ 31,088,191 $ 37,588,191 $ 34,788,191 U.S. Treasury Bills/Notes $ 97,935,011 $ 97,956,528 $ 87,966,929 $ 87,984,998 $ 87,990,217 $ 94,879,316 $ 94,890,569 $ 94,900,731 $ 84,911,985 $ 84,921,301 $ 71,930,152 $ 58,936,598 U.S. Government Sponsored Enterprises $ 18,999,298 $ - $ - $ - $ 39,952,498 $ - $ 24,997,992 $ 24,998,581 $ 19,983,000 $ 19,985,818 $ 19,988,729 $ 19,991,547 Prime Commercial Paper $ - $ - $ - $ - $ - $ - $ 8,998,194 $ 8,998,807 $ 4,997,149 $ 4,998,261 $ 19,994,862 $ 19,992,888 Corporate Notes $ 15,167,340 $ 15,155,163 $ 15,143,378 $ 15,131,200 $ 15,119,416 $ 15,107,239 $ 15,095,061 $ 15,084,062 $ 10,073,092 $ 10,063,571 $ 10,053,732 $ 10,044,211 Certificates of Deposit $ 969,000 $ 969,000 $ 969,000 $ 969,000 $ 969,000 $ 969,000 $ 969,000 $ 969,000 $ 969,000 $ 969,000 $ 969,000 $ 724,000 Mutual Funds $ 581,790 $581,790 $ 581,796 $ 581,796 $ 581,796 $ 3,593,955 $ 3,593,955 $ 1,380,031 $ 1,380,031 $ 1,380,031 $ 1,380,031 $ 45,298,094 Total $ 180,447,400 $ 163 513,493 $ 151,335,255 $ 149,272,528 $ 187 243,197 $146,849,776 $ 166,995,655 $ 164,023,437 $ 157,224,802 $ 154 098,915 $ 161,121,885 $ 190,052,758 35 City of La Quinta Summary of Investment Activities City, Successor Agency and Financing Authority February 28, 2014 Investment Additions Name Type Principal Date Yield to Maturity LAIF - City Reinvested Interest Income - Quarterly (600,000) 2/6/2014 0.132% US Bank Mutual Fund Interest 24 2/6/2014 0.132% US Bank Mutual Fund Purchase 3,203,000 Total Investments Sold/Matured Deposit for future Debt Service payment 3,250,781 Total Investment Additions 6,453,805 Investments Sold/Matured Name Type Principal Date Yield to Maturity TBill US Treasury (600,000) 2/6/2014 0.132% TBill US Treasury (2,603,000) 2/6/2014 0.132% US Bank Bond Draw Total Investments Sold/Matured (3,203,000) Checking & Savings -Net Change 1 1 $ 2,123,168 Unamortized Premium/Discount Change $ 1,821 Investment Change Prior Month Ending Balance $ 110,840,211 Plus : Investments Purchased 3,203,024 Plus: Mutual Fund Deposit 3,250,781 Less: Investments Sold (3,203,000) Checking & Savings - Net Change 2,123,168 Unamortized Premium/Discount chane 1,821 Month Ending Balance 116,216,005 36 City of La Quinta Comparative Rates of Interest February 28, 2014 City of La Quinta Year Month Annualized Earnin s Average Maturity (days) Treasury Bills/Note Three Month Non -Financial LAIF Ra 1.04% Pooled Cash Fiscal Agent Overall Three Month Six Month One Year Two Year FY 09/10 July 2009 0.69% 0.30% 0.65% 111 0.19% 0.28% 0.47% 1.00% 0.28% August 2009 0.64% 0.30% 0.61% 92 0.16% 0.26% 0.46% 1.00% 0.24% 0.93% Sept2009 0.56% 0.31% 0.53% 112 0.12% 0.19% 0.41% 1.00% 0.19% 0.75% Oct 2009 0.52% 0.31% 0.50% 90 0.08% 0.19% 0.38% 1.00% 0.19% 0.65% Nov 2009 0.56% 0.31% 0.53% 152 0.04% 0.14% 0.32% 0.75% 0.15% 0.61 Dec 2009 0.56% 0.15% 0.51% 239 0.11% 0.20% 0.16% 1.00% 0.16% 0.57% Jan 2010 0.46% 0.15% 0.43% 179 0.06% 0.14% 0.34% 0.88% 0.13% 0.56% Feb 2010 0.51% 0.16% 0.48% 162 0.13% 0.19% 0.32% 0.88% 0.15% 0.58% Mar 2010 0.50% 0.16% 0.47% 172 0.15% 0.24% 0.38% 1.00% 0.20% 0.55% Apr2010 0.52% 0.16% 0.48% 162 0.15% 0.24% 0.49% 1.00% 0.23% 0.59% May 2010 0.52% 0.16% 0.48% 116 0.17% 0.22% 0.37% 0.75% 0.28% 0.56% June 2010 0.44% 0.03% 0.30% 134 0.16% 0.22% 0.32% 0.63% 0.32% 0.53% FY 10/11 July 2010 0.50% 0.15% 0.47% 119 0.16% 0.20% 0.30% 0.63% 0.28% 0.53% August 2010 0.49% 0.15% 0.46% 108 0.15% 0.19% 0.26% 0.38% 0.25% 0.51% Sept2010 0.55% 0.15% 0.51% 107 0.16% 0.19% 0.27% 0.38% 0.24% 0.50% Oct 2010 0.55% 0.15% 0.51% 88 0.13% 0.17% 0.23% 0.38% 0.23% 0.48% Nov 2010 0.53% 0.15% 0.49% 84 0.18% 0.21% 0.28% 0.50% 0.23% 0.45% Dec 2010 0.57% 0.14% 0.52% 265 0.15% 0.19% 0.30% 0.63% 0.23% 0.46% Jan 2011 0.51% 0.14% 0.43% 206 0.16% 0.18% 0.28% 0.63% 0.24% 0.54% Feb 2011 0.55% 0.17% 0.46% 210 0.15% 0.17% 0.31% 0.63% 0.23% 0.51% Mar 2011 0.54% 0.17% 0.45% 218 0.05% 0.13% 0.26% 0.75% 0.23% 0.50% Apr 2011 0.59% 0.17% 0.48% 192 0.05% 0.10% 0.28% 0.63% 0.20% 0.59% May 2011 0.48% 0.17% 0.41% 156 0.06% 0.12% 0.20% 0.50% 0.16% 0.41% June 2011 0.53% 0.00% 0.35% 126 0.03% 0.10% 0.20% 0.38% 0.15% 0.45% FY 11/12 July 2011 0.53% 0.00% 0.35% 112 0.07% 0.12% 0.15% 0.20% 0.14% 0.38% August 2011 0.60% 0.00% 0.38% 102 0.02% 0.05% 0.10% 0.13% 0.16% 0.41% Sept 2011 0.58% 0.03% 0.39% 124 0.02% 0.06% 0.09% 0.13% 0.14% 0.38% Oct 2011 0.53% 0.03% 0.35% 117 0.01% 0.06% 0.12% 0.25% 0.15% 0.39% Nov 2011 0.52% 0.03% 0.37% 94 0.03% 0.07% 0.10% 0.25% 0.14% 0.40% Dec 2011 0.48% 0.03% 0.35% 86 0.02% 0.06% 0.11% 0.13% 0.14% 0.39% Jan 2012 0.45% 0.03% 0.34% 74 0.05% 0.08% 0.11% 0.25% 0.14% 0.39% Feb 2012 0.49% 0.05% 0.36% 72 0.12% 0.15% 0.17% 0.25% 0.17% 0.39% Mar2012 0.44% 0.05% 0.34% 74 0.08% 0.14% 0.19% 0.25% 0.18% 0.38% Apr2012 0.44% 0.09% 0.35% 61 0.10% 0.15% 0.19% 0.25% 0.20% 0.37% May 2012 0.43% 0.09% 0.34% 62 0.09% 0.14% 0.19% 0.25% 0.19% 0.36% June 2012 0.38% 0.08% 0.29% 47 0.10% 0.15% 0.21% 0.25% 0.21% 0.36% FY 12/13 July 2012 0.41% 0.08% 0.31% 112 0.11% 0.15% 0.18% 0.22% 0.22% 0.36% August 2012 0.41% 0.08% 0.29% 31 0.11% 0.14% 0.20% 0.25% 0.20% 0.38% Sept2012 0.43% 0.09% 0.33% 34 0.11% 0.14% 0.18% 0.25% 0.20% 0.35% Oct 2012 0.47% 0.10% 0.36% 22 0.13% 0.16% 0.18% 0.25% 0.19% 0.34% Nov 2012 0.48% 0.10% 0.36% 161 0.10% 0.15% 0.18% 0.25% 0.20% 0.32% Dec 2012 0.47% 0.10% 0.36% 137 0.08% 0.12% 0.16% 0.13% 0.20% 0.33% Jan 2013 0.44% 0.10% 0.34% 111 0.08% 0.11% 0.14% 0.25% 0.16% 0.30% Feb 2013 0.37% 0.10% 0.29% 105 0.13% 0.14% 0.15% 0.25% 0.17% 0.29% Mar2013 0.39% 0.09% 0.30% 123 0.08% 0.11% 0.15% 0.25% 0.15% 0.29% Apr2013 0.31% 0.08% 0.25% 186 0.05% 0.08% 0.14% 0.13% 0.12% 0.26% May 2013 0.30% 0.06% 0.23% 175 0.05% 0.08% 0.14% 0.25% 0.10% 0.25% June 2013 0.30% 0.07% 0.23% 212 0.05% 0.09% 0.16% 0.38% 0.10% 0.24% FY 13/14 July 2013 0.28% 0.07% 0.21:/ 336 0.03% 0.07% 0.12% 0.25% 0.11% 0.27% August 2013 0.28% 0.06% 0.21% 303 0.03% 0.06% 0.07% 0.14% 0.09% 0.27% Sept2013 0.30% 0.07% 0.23% 321 0.01% 0.04% 0.01% 0.25% 0.08% 0.26% Oct 2013 0.48% 0.06% 0.31% 427 0.05% 0.08% 0.16% 0.25% 0.11% 0.27% Nov 2013 0.49% 0.06% 0.31% 444 0.05% 0.08% 0.16% 0.25% 0.09% 0.26% Dec 2013 0.49% 0.05% 0.31% 396 0.07% 0.09% 0.14% 0.25% 0.09% 0.26% Jan 2014 0.45% 0.05% 0.32% 381 0.04% 0.06% 0.13% 0.38% 0.09% 0.24% 37 City of La Quinta Chart of Interest Rates September 2013 through February 2014 0.60% 0.50% �_.._.._.._.._.._.._. 0.40% ' Percent ' 0.30% r ■ 0.20% 0.10% 0.00% September'13 October'13 November'13 December'13 January'14 February'14 Months 38 39 CITY MEETING DATE: May 20, 2014 ITEM TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED FEBRUARY 28, 2014 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 4 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: Revenue and expenditure reports are submitted monthly to City Council for review. The reports summarize the City's year-to-date revenues and expenditures. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The February 28, 2014 Statements of Revenues and Expenditures are attached (Attachments 1 and 2, respectively). Revenues received for all funds through February 28, 2014, are at approximately $38.6 million or 25.7 percent of the budgeted amount of $150.2 million. Revenues are not received uniformly throughout the fiscal year, which accounts for the low percentage for the first six months of the fiscal year. This is why the City maintains a cash-flow reserve as part of its overall reserves; the cash-flow reserve covers City expenses until a bulk of the municipal revenues are paid to the City. The cash-flow reserve is then replenished. 40 Expenditures for all funds are at 19.2 percent of their budgeted amounts. Due to timing differences in billing from various vendors, the expenditures are also below the budgeted amounts. ALTERNATIVES: None. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1 . Revenue Reports for February 28, 2014 2. Expenditure Reports for February 28, 2014 41 ATTACHMENT 1 CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2013 - 02/28/2014 FUNDS ADJUSTED BUDGET RECEIVED REMAINING BUDGET % RECEIVED General $34,438,672.00 $20,017,077.77 $14,421,594.23 58.10% Library 2,006,000.00 1,057,479.95 948,520.05 52.70% Gas Tax Revenue 1,293,700.00 648,547.70 645,152.30 50.10% Federal Assistance 144,000.00 131,220.18 12,779.82 91.10% JAG Grant 12,542.00 2,268.75 10,273.25 18.10% Slesf (Cops) Revenue 145,390.00 74,979.35 70,410.65 51.60% Indian Gaming 0.00 0.00 0.00 0.00% Lighting & Landscaping 960,000.00 512,367.61 447,632.39 53.40% RCTC 0.00 0.00 0.00 0.00% Development Funding 0.00 0.00 0.00 0.00% Crime Violent Task Force 18,900.00 18,214.56 685.44 96.40% Asset Forfeiture 0.00 (3.73) 3.73 0.00% AB 939 3,000.00 (352.44) 3,352.44 -11.70% Quimby 20,000.00 (3,403.23) 23,403.23 -17.00% TUMF 0.00 (3.03) 3.03 0.00% Infrastructure 0.00 (9.52) 9.52 0.00% Proposition 1B 0.00 0.00 0.00 0.00% South Coast Air Quality 40,500.00 24,121.25 16,378.75 59.60% CMAQ/ISTEA 0.00 0.00 0.00 0.00% Transportation 367,700.00 532,687.69 (164,987.69) 144.90% Parks & Recreation 90,000.00 444,472.00 (354,472.00) 493.90% Civic Center 90,000.00 144,964.56 (54,964.56) 161.10% Library Development 30,000.00 74,597.00 (44,597.00) 248.70% Community Center 11,400.00 27,424.00 (16,024.00) 240.60% Street Facility 17,200.00 29,884.59 (12,684.59) 173.70% Park Facility 2,200.00 8,741.58 (6,541.58) 397.30% Fire Protection Facility 38,000.00 68,145.24 (30,145.24) 179.30% Arts In Public Places 56,500.00 57,786.97 (1,286.97) 102.30% Interest Allocation 0.00 81,942.16 (81,942.16) 0.00% Capital Improvement 82,419,053.00 5,754,003.47 76,665,049.53 7.00% Equipment Replacement 569,500.00 375,200.18 194,299.82 65.90% Information Technology 498,800.00 331,336.15 167,463.85 66.40% Park Equipment & Facility 503,500.00 334,539.82 168,960.18 66.40% SilverRock Golf 4,108,300.00 2,103,663.67 2,004,636.33 51.20% SilverRock Golf Reserve 68,500.00 (180.11) 68,680.11 -0.30% La Quinta Public Safety Officer 2,100.00 (12.04) 2,112.04 -0.60% Supplemental Pension Savings Plan 0.00 (72.40) 72.40 0.00% Measure "A" 693,500.00 275,483.32 418,016.68 39.70% La Quinta Financing Authority 678,400.00 590,045.21 88,354.79 87.00% Successor Agency 19,902,600.00 4,265,324.84 15,637,275.16 21.40% Successor Agency to RDA Project Area No. 1 0.00 11,259.93 (11,259.93) 0.00% Successor Agency to RDA Project Area No. 2 0.00 1,792.84 (1,792.84) 0.00% La Quinta Housing Authority 1,004,700.00 639,281.18 365,418.82 63.60% Total $150,234,657.00 $38,634,817.02 $111,599,839.98 25.70% 42 [�Y/DS 1f ISS RIIrylf'I:If'I�S C! GENERAL FUND REVENUES DETAIL 43 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 2,500,000.00 3,962,835.46 (1,462,835.46) 158.510% No Low Property Tax Distribution 3,855,000.00 2,233,000.92 1,621,999.08 57.920% Non -RDA Property tax 300,000.00 0.00 300,000.00 0.000% Statutory Tax - LQ 100,000.00 0.00 100,000.00 0.000% Statutory Tax - Riverside Cnty 70,000.00 0.00 70,000.00 0.000% Sales Tax 6,050,400.00 2,626,661.00 3,423,739.00 43.410% Sales Tax Reimbursement 2,077,600.00 1,068,825.96 1,008,774.04 51.450% Document Transfer Tax 460,000.00 295,592.96 164,407.04 64.260% Transient Occupancy Tax 5,300,000.00 2,438,067.05 2,861,932.95 46.000% Transient Occupancy Tax - Mitigation Measures 365,000.00 346,391.99 18,608.01 94.900% Franchise Tax 1,541,500.00 689,097.16 852,402.84 44.700% TOTAL TAXES 22,619,500.00 13,660,472.50 8,959,027.50 60.390% LICENSE & PERMITS: Business License 301,000.00 201,903.00 99,097.00 67.080% Animal License 25,000.00 13,732.50 11,267.50 54.930% Building Permits 221,000.00 138,845.59 82,154.41 62.830% Plumbing Permits 32,700.00 34,134.71 (1,434.71) 104.390% Mechanical Permits 34,300.00 44,990.60 (10,690.60) 131.170% Electrical Permits 33,000.00 29,895.52 3,104.48 90.590% Garage Sale Permits 16,000.00 8,130.00 7,870.00 50.810% Misc. Permits 206,900.00 106,406.46 100,493.54 51.430% TOTAL LICENSES & PERMITS 869,900.00 578,038.38 291,861.62 66.450% FEES: Sale of Maps & Publications 400.00 324.15 75.85 81.040% Community Services Fees 405,700.00 327,033.26 78,666.74 80.610% Finance 200.00 120.00 80.00 60.000% TOT STVR Reg Fee 0.00 10,950.00 (10,950.00) 0.000% Comm Dev - Plan Check 220,800.00 258,373.97 (37,573.97) 117.020% Comm Dev Lease Revenue 73,100.00 60,492.38 12,607.62 82.750% SMIP Administration Fees 200.00 101.35 98.65 50.680% Comm Dev Fees 383,300.00 122,175.92 261,124.08 31.870% Public Works Fees 196,600.00 394,167.00 (197,567.00) 200.490% TOTAL FEES 1,280,300.00 1,173,738.03 106,561.97 91.680% INTERGOVERNMENTAL Motor Vehicle In -Lieu 3,157,300.00 1,654,943.56 1,502,356.44 52.420% Motor Vehicle Code Fines 0.00 28,265.79 (28,265.79) 0.000% Parking Violations 0.00 25,010.00 (25,010.00) 0.000% Misc. Fines & Assessments 0.00 55,647.41 (55,647.41) 0.000% Federal Govt Grants 27,900.00 7,500.00 20,400.00 26.880% County of Riverside Grant 0.00 0.00 0.00 0.000% State of California Grant 20,000.00 58,575.21 (38,575.21) 292.880% Fire Services Credit - Capital (10150003375010) 0.00 0.00 0.00 0.000% Fire Services Credit- Oper (101-0000-42500) 5,451,500.00 1,721,669.84 3,729,830.16 31.580% CVWD 16,800.00 8,400.00 8,400.00 50.000% CSA152 Assessment 253,000.00 260,443.02 (7,443.02) 102.940% TOTAL INTERGOVERNMENTAL 8,926,500.00 3,820,454.83 5,106,045.17 42.800% INTEREST 411,200.00 409,328.12 1,871.88 99.540% MISCELLANEOUS Miscellaneous Revenue 23,900.00 57,826.60 (33,926.60) 241.950% Misc Reimb - 2013 Bond Refi Costs Reimb 0.00 62,775.00 (62,775.00) 0.000% AB939 91,500.00 172,278.02 (80,778.02) 188.280% SB 1186 0.00 1,943.90 (1,943.90) 0.000% Mitigation Measures 0.00 0.00 0.00 0.000% Rental income 0.00 0.00 0.00 0.000% Advertising Coop 12,800.00 1,050.00 11,750.00 8.200% Cash Over/(Short) 100.00 3.50 96.50 3.500% TOTAL MISCELLANEOUS 128,300.00 295,877.02 (167,577.02) 230.610% TRANSFER IN 202,972.00 79,168.89 123,803.11 39.000% TOTAL GENERAL FUND 34,438,672.00 20,017,077.77 14,421,594.23 58.120% 43 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY County of Riverside Contributions Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Section 2103 Traffic Congestion Relief Interest Transfer In TOTAL GAS TAX FEDERAL ASSISTANCE REVENUE: CDBG Grant FEMA Interest TOTAL FEDERAL ASSISTANCE JAG GRANT Grant Revenue Interest TOTAL JAG GRANT SLESF (COPS) REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF (COPS) LIGHTING & LANDSCAPING REVENUE: Assessment Developer Interest TOTAL LIGHTING & LANDSCAPING 07/01/2013 - 02/28/2014 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 2,000,000.00 1,058,127.48 941,872.52 52.910% 0.00 0.00 0.00 0.000% 6,000.00 (647.53) 6,647.53 -10.790% 2,006,000.00 1,057,479.95 948,520.05 52.720% 207,500.00 98,020.22 109,479.78 47.240% 142,300.00 72,275.60 70,024.40 50.790% 309,000.00 160,032.06 148,967.94 51.790% 6,000.00 0.00 6,000.00 0.000% 628,700.00 318,132.30 310,567.70 50.600% 0.00 0.00 0.00 0.000% 200.00 (17.60) 217.60 -8.800% 0.00 105.12 (105.12) 0.000% 1,293,700.00 648,547.70 645,152.30 50.130% 144,000.00 131,220.18 12,779.82 91.130% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 144,000.00 131,220.18 12,779.82 91.130% 12,542.00 2,268.75 10,273.25 18.090% 0.00 0.00 0.00 0.000% 12,542.00 2,268.75 10,273.25 18.090% 145,290.00 74,999.98 70,290.02 51.620% 100.00 (20.63) 120.63 -20.630% 145,390.00 74,979.35 70,410.65 51.570% 960,000.00 512,367.61 447,632.39 53.370% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 960,000.00 512,367.61 447,632.39 53.370% 44 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CRIME VIOLENT TASK FORCE Member Contributions - Carryover Grant revenue - JABG CLET Line Interest TOTAL CRIME VIOLENT TASK FORCE ASSET FORFEITURE Interest State Adjudicated Federal Adjudicated TOTAL ASSET FORFEITURE AB 939 REVENUE: AB 939 Fees Interest Transfer In TOTAL AB 939 QUIMBY REVENUE: Quimby Fees Donations Interest TOTAL QUIMBY TUMF Interest Transfer In TOTALTUMP INFRASTRUCTURE REVENUE: Utility refund Interest Transfer in TOTAL INFRASTRUCTURE SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution MSRC Funding Street Sweeping Grant Interest TOTAL SCAQ TRANSPORTATION Developer fees Interest Donations Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest Transfer in TOTAL PARKS & RECREATION 07/01/2013 - 02/28/2014 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 15,000.00 15,815.75 (815.75) 105.440% 0.00 0.00 0.00 0.000% 3,400.00 2,467.85 932.15 72.580% 500.00 (69.04) 569.04 -13.810% 18,900.00 18,214.56 685.44 96.370% 0.00 (3.73) 3.73 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 (3.73) 3.73 0.000% 0.00 0.00 0.00 0.000% 3,000.00 (352.44) 3,352.44 -11.750% 0.00 0.00 0.00 0.000% 3,000.00 (352.44) 3,352.44 -11.750% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 20,000.00 (3,403.23) 23,403.23 -17.020% 20,000.00 (3,403.23) 23,403.23 -17.020% 0.00 (3.03) 3.03 0.000% 0.00 0.00 0.00 0.000% 0.00 (3.03) 3.03 0.000% 0.00 0.00 0.00 0.000% 0.00 (9.52) 9.52 0.000% 0.00 0.00 0.00 0.000% 0.00 (9.52) 9.52 0.000% 40,200.00 24,158.87 16,041.13 60.100% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 300.00 (37.62) 337.62 -12.540% 40,500.00 24,121.25 16,378.75 59.560% 360,000.00 533,482.43 (173,482.43) 148.190% 7,700.00 (794.74) 8,494.74 -10.320% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 367,700.00 532,687.69 (164,987.69) 144.870% 90,000.00 444,472.00 (354,472.00) 493.860% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 90,000.00 444,472.00 (354,472.00) 493.860% 45 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CIVIC CENTER Developer fees Interest Transfer in TOTAL CIVIC CENTER LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest Transfer In TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developer fees Interest TOTAL FIRE PROTECTION FACILITY ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places Arts in Public Places Credits Applied Insurance Recoveries Donations Interest TOTAL ARTS IN PUBLIC PLACES INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION 07/01/2013 - 02/28/2014 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 90,000.00 144,964.56 (54,964.56) 161.070% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 90,000.00 144,964.56 (54,964.56) 161.070% 30,000.00 74,597.00 (44,597.00) 248.660% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 30,000.00 74,597.00 (44,597.00) 248.660% 6,900.00 27,923.00 (21,023.00) 404.680% 4,500.00 (499.00) 4,999.00 -11.090% 11,400.00 27,424.00 (16,024.00) 240.560% 15,000.00 22,021.67 (7,021.67) 146.810% 0.00 0.00 0.00 0.000% 2,200.00 7,862.92 (5,662.92) 357.410% 17,200.00 29,884.59 (12,684.59) 173.750% 2,200.00 8,742.00 (6,542.00) 397.360% 0.00 (0.42) 0.42 0.000% 2,200.00 8,741.58 (6,541.58) 397.340% 38,000.00 68,145.24 (30,145.24) 179.330% 0.00 0.00 0.00 0.000% 38,000.00 68,145.24 (30,145.24) 179.330% 50,000.00 55,116.88 (5,116.88) 110.230% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 3,000.00 3,000.00 0.00 100.000% 3,500.00 (329.91) 3,829.91 -9.430% 56,500.00 57,786.97 (1,286.97) 102.280% 0.00 81,942.16 (81,942.16) 0.000% 0.00 0.00 0.00 0.000% 0.00 81,942.16 (81,942.16) 0.000% 46 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio LQAF IID SLPP Vista Dunes Housing LLP SB821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE EQUIPMENT REPLACEMENT FUND: Equipment Charges Capital Contribution Sale of Fixed Asset Insurance Recoveries Interest Transfers In TOTAL EQUIPMENT REPLACEMENT 07/01/2013 - 02/28/2014 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 2,785,074.00 561,498.69 2,223,575.31 20.160% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 20,161,715.00 1,762,999.78 18,398,715.22 8.740% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 22,924.00 0.00 22,924.00 0.000% 283,000.00 0.00 283,000.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 394,090.00 0.00 394,090.00 0.000% 0.00 0.00 0.00 0.000% 58,772,250.00 3,429,505.00 55,342,745.00 5.840% 82,419,053.00 5,754,003.47 76,665,049.53 6.980% 562,200.00 374,800.00 187,400.00 66.670% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 1,390.00 (1,390.00) 0.000% 7,300.00 (989.82) 8,289.82 -13.560% 0.00 0.00 0.00 0.000% 569,500.00 375,200.18 194,299.82 65.880% INFORMATION TECHNOLOGY FUND: 1,771,633.52 1,237,566.48 58.870% Charges for services 497,800.00 331,866.62 165,933.38 66.670% Capital Contribution 0.00 0.00 0.00 0.000% Sale of Fixed Asset 0.00 0.00 0.00 0.000% Interest 1,000.00 (530.47) 1,530.47 -53.050% Transfers In 0.00 0.00 0.00 0.000% TOTAL INFORMATION TECHNOLOGY 498,800.00 331,336.15 167,463.85 66.430% PARK EQUIPMENT & FACILITY 0.00 520,000.00 0.000% Charges for services 502,500.00 335,000.00 167,500.00 66.670% Interest 1,000.00 (460.18) 1,460.18 -46.020% Capital Contributions 0.00 0.00 0.00 0.000% TOTAL PARK EQUIPMENT & FAC 503,500.00 334,539.82 168,960.18 66.440% SILVERROCK GOLF Green fees Range fees Resident Card Merchandise Food & Beverage Allocated Interest Income Insurance Recoveries Transfers In TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Interest Transfers In TOTAL SILVERROCK GOLF LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY SUPPLEMENTAL PENSION SAVINGS PLAN Contributions Interest TOTAL SUPPLE PENSION SAVINGS PLAN MEASURE"A" Measure A Sales Tax Interest TOTAL MEASURE"A" 3,009,200.00 1,771,633.52 1,237,566.48 58.870% 162,500.00 82,743.00 79,757.00 50.920% 130,000.00 106,810.00 23,190.00 82.160% 274,600.00 142,477.15 132,122.85 51.890% 12,000.00 0.00 12,000.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 520,000.00 0.00 520,000.00 0.000% 4,108,300.00 2,103,663.67 2,004,636.33 51.210% 1,500.00 (180.11) 1,680.11 -12.010% 67,000.00 0.00 67,000.00 0.000% 68,500.00 (180.11) 68,680.11 -0.260% 2,000.00 0.00 2,000.00 0.000% 100.00 (12.04) 112.04 -12.040% 2,100.00 (12.04) 2,112.04 -0.570% 0.00 0.00 0.00 0.000% 0.00 (72.40) 72.40 0.000% 0.00 (72.40) 72.40 0.000% 693,500.00 275,483.32 418,016.68 39.720% 0.00 0.00 0.00 0.000% 693,500.00 275,483.32 418,016.68 39.720% 47 ATTACHMENT 2 CITY OF LA QINTA EXPENDITURES - ALL FUNDS FUNDS ADJUSTED BUDGET 07/01/2013 - 2/28/2014 EXPENDITURES ENCUMBERED REMAINING BUDGET PERCENT General $36,287,243.00 $18,779,133.61 $0.00 $17,508,109.39 51.8% Library 2,297,149.00 485,649.75 0.00 1,811,499.25 21.1% Gas Tax 1,293,700.00 754,200.38 0.00 539,499.62 58.3% Federal Assistance 352,645.00 164,777.39 0.00 187,867.61 46.7% JAG Grant 12,542.00 0.00 0.00 12,542.00 0.0% Slesf (Cops) Revenue 145,290.00 79,168.89 0.00 66,121.11 54.5% Indian Gaming 0.00 0.00 0.00 0.00 0.0% Lighting & Landscaping 960,000.00 0.00 0.00 960,000.00 0.0% RCTC 0.00 0.00 0.00 0.00 0.0% Development Agreement 0.00 0.00 0.00 0.00 0.0% CV Violent Crime Task Force 58,400.00 32,157.90 0.00 26,242.10 55.1% AB 939 302,590.00 2,532.72 0.00 300,057.28 0.8% Quimby 8,261,870.00 513,781.80 0.00 7,748,088.20 6.2% TUMF 0.00 0.00 0.00 0.00 0.0% Infrastructure 0.00 0.00 0.00 0.00 0.0% Proposition 1B 0.00 105.12 0.00 (105.12) 0.0% South Coast Air Quality 40,200.00 17,328.46 0.00 22,871.54 43.1% CMAQ 0.00 0.00 0.00 0.00 0.0% Transportation (101,022.00) 721,816.87 0.00 (822,838.87) -714.5% Parks & Recreation 4,400.00 1,864.78 0.00 2,535.22 42.4% Civic Center 230,200.00 13,588.79 0.00 216,611.21 5.9% Library Development 9,500.00 3,421.36 0.00 6,078.64 36.0% Community Center 1,206,191.00 0.00 0.00 1,206,191.00 0.0% Street Facility 10,000.00 3,748.12 0.00 6,251.88 37.5% Park Facility 2,200.00 7,862.92 0.00 (5,662.92) 357.4% Fire Protection 3,500.00 1,597.74 0.00 1,902.26 45.6% Arts In Public Places 358,300.00 48,109.27 0.00 310,190.73 13.4% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 82,444,053.00 5,754,003.47 0.00 76,690,049.53 7.0% Equipment Replacement 919,873.00 211,949.77 0.00 707,923.23 23.0% Information Technology 1,394,167.00 707,757.74 0.00 686,409.26 50.8% Park Maintenance Facility 551,000.00 35,878.41 0.00 515,121.59 6.5% SilverRock Golf 4,169,300.00 3,195,159.11 0.00 974,140.89 76.6% SilverRock Reserve 20,000.00 0.00 0.00 20,000.00 0.0% LQ Public Safety Officer 2,000.00 0.00 0.00 2,000.00 0.0% Supplemental Pension Savings Plan 0.00 12,832.86 0.00 (12,832.86) 0.0% Measure "A" 804,000.00 126,851.89 0.00 677,148.11 15.8% La Quinta Financing Authority 677,400.00 592,944.75 0.00 84,455.25 87.5% La Quinta Housing Authority 834,977.00 533,530.96 0.00 301,446.04 63.9% Successor Agency 19,890,300.00 7,001,533.23 0.00 12,888,766.77 35.2% Successor Agency to Project Area No. 1 38,722,663.00 255.14 0.00 38,722,407.86 0.0% Successor Agency to Project Area No. 2 4,963,990.00 39,664.83 0.00 4,924,325.17 0.8% Total $207,128,621.00 $39,843,208.03 $0.00 $167,285,412.97 19.2% 48 CITY OF LA QUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07/01/2013 - 2/28/2014 GENERAL GOVERNMENT: ADJUSTED 01/31/14 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE LEGISLATIVE 724,600.00 392,023.54 0.00 332,576.46 54.10% CITY MANAGER'S OFFICE 945,600.00 543,415.00 0.00 402,185.00 57.47% MANAGEMENT SERVICES 678,500.00 560,912.55 0.00 117,587.45 82.67% TOTAL GENERAL GOVERNMENT 2,348,700.00 1,496,351.09 0.00 852,348.91 63.71% CITY CLERK 459,000.00 263,431.11 0.00 195,568.89 57.39% TOTAL CITY CLERK 459,000.00 263,431.11 0.00 195,568.89 57.39% COMMUNITY SERVICES FINANCE BUILDING & SAFETY: POLICE: PARKS & RECREATION ADMINISTRATI 976,040.00 605,028.21 0.00 371,011.79 61.99% SENIOR CENTER 385,200.00 232,367.37 0.00 152,832.63 60.32% PARKS & RECREATION PROGRAMS 198,100.00 140,112.07 0.00 57,987.93 70.73% LIBRARY 1,437,200.00 559,292.26 0.00 877,907.74 38.92% PARK MAINTENANCE 1,515,800.00 959,474.16 0.00 556,325.84 63.30% MUSEUM 281,300.00 128,798.99 0.00 152,501.01 45.79% ECONOMIC DEVELOPMENT 578,100.00 354,706.14 0.00 223,393.86 61.36% CIVIC CENTER BLDG MAINT 1,233,900.00 889,211.50 0.00 344,688.50 72.07% TOTAL COMMUNITY SERVICES 6,605,640.00 3,868,990.70 0.00 2,736,649.30 58.57% FISCAL SERVICES 985,100.00 617,184.23 0.00 367,915.77 62.65% CENTRAL SERVICES 280,000.00 135,663.67 0.00 144,336.33 48.45% TOTAL FINANCE 1,265,100.00 752,847.90 0.00 512,252.10 59.51% FIRE 5,289,359.00 1,672,153.23 0.00 3,617,205.77 31.61% TOTAL BUILDING & SAFETY 5,289,359.00 1,672,153.23 0.00 3,617,205.77 31.61% POLICE SERVICES 13,468,659.00 5,892,073.00 0.00 7,576,586.00 43.75% TOTAL PUBLIC SAFETY 13,468,659.00 5,892,073.00 0.00 7,576,586.00 43.75% PLANNING: COMM DEV ADMN -ADMIN 668,370.00 445,856.47 0.00 222,513.53 66.71% CURRENT PLANNING 528,700.00 254,182.79 0.00 274,517.21 48.08% BUILDING 791,300.00 528,027.37 0.00 263,272.63 66.73% CODE/ANIMAL 795,600.00 463,686.87 0.00 331,913.13 58.28% EMERGENCY SERVICES 199,200.00 89,959.82 0.00 109,240.18 45.16% TOTAL COMMUNITY DEVELOPMENT 2,983,170.00 1,781,713.32 0.00 1,201,456.68 59.73% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 492,304.00 298,500.12 0.00 193,803.88 60.63% DEVELOPMENT & TRAFFIC 571,100.00 375,527.45 0.00 195,572.55 65.76% MAINT/OPERATIONS- STREETS 1,312,508.00 735,454.10 0.00 577,053.90 56.03% MAINT/OPERATIONS- LTG/LANDSCAP 1,616,731.00 790,990.38 0.00 825,740.62 48.93% CONSTRUCTION MANAGEMENT 1,136,201.00 668,833.20 0.00 467,367.80 58.87% TOTAL PUBLIC WORKS 5,128,844.00 2,869,305.25 0.00 2,259,538.75 55.94% TRANSFERS OUT 3,980,765.00 1,790,513.22 0.00 2,190,251.78 44.98% GENERAL FUND REIMBURSEMENTS (5,241,994.00) (1,608,245.21) 0.00 (3,633,748.79) 30.68% NET GENERAL FUND EXPENDITURES 36,287,243.00 18,779,133.61 0.00 17,508,109.39 51.75% 49 CITY OF LA QUINTA CONSTRUCTION OTHER CITY FUNDS 0.00 ADJUSTED 01/31/14 0.00% REMAINING 0.00 EXPENDITURE SUMMARY 0.00 BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE LIBRARY FUND 0.00 0.00% TRANSFER OUT TOTAL INFRASTRUCTURE 0.00 0.00 0.00 INTEREST ADVANCE 0.00% 0.00 0.00 0.00 0.00 0.00% OTHER SERVICES 0.00 0.00 0.00 0.00 0.00% REIMBURSE GENERAL FUND 1,718,500.00 483,635.40 0.00 1,234,864.60 28.14% TRANSFER OUT 578,649.00 2,014.35 0.00 576,634.65 0.35% TOTAL LIBRARY FUND 2,297,149.00 485,649.75 0.00 1,811,499.25 21.14% GAS TAX CONTRACT SERVICES 0.00 0.00 0.00 0.00 0.00% REIMBURSE GENERAL FUND 1,293,700.00 754,200.38 0.00 539,499.62 58.30% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL GAS TAX FUND 1,293,700.00 754,200.38 0.00 539,499.62 58.30% FEDERAL ASSISTANCE FUND: TRANSFER OUT 352,645.00 164,777.39 187,867.61 46.73% TOTAL FEDERAL ASSISTANCE FUND 352,645.00 164,777.39 0.00 187,867.61 46.73% JAG GRANT TRANSFER OUT TOTAL JAG GRANT 12,542.00 0.00 0.00 12,542.00 0.00% SLESF(COPS) TRANSFER OUT TOTAL SLESF (COPS) FUND 145,290.00 79,168.89 0.00 66,121.11 54.49% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 960,000.00 0.00 0.00 960,000.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL LTG/LANDSCAPING FUND 960,000.00 0.00 0.00 960,000.00 0.00% CRIME VIOLENT TASK FORCE OPERATING EXPENSES 58,400.00 32,157.90 0.00 26,242.10 55.06% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL CRIME VIOLENT TASK FORCE 58,400.00 32,157.90 0.00 26,242.10 55.06% AB 939 OPERATING EXPENSES 29,500.00 2,532.72 0.00 26,967.28 8.59% REIMBURSE GENERAL FUND 73,600.00 0.00 0.00 73,600.00 0.00% TRANSFER OUT 199,490.00 0.00 0.00 199,490.00 0.00% TOTAL AB 939 302,590.00 2,532.72 0.00 300,057.28 0.84% QUIMBY FUND CONTRACT SERVICES 0.00 0.00 0.00 0.00 0.00% OPERATING SUPPLIES 0.00 0.00 0.00 0.00 0.00% REIMBURSE DEVELOPER FEES 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 8,261,870.00 513,781.80 0.00 7,748,088.20 6.22% TOTAL QUIMBY 8,261,870.00 513,781.80 0.00 7,748,088.20 6.22% TUMF CONTRACT SERVICES 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL TUMF 0.00 0.00 0.00 0.00 0.00% INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 0.00 0.00 0.00% REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT TOTAL INFRASTRUCTURE 0.00 0.00 0.00 0.00 0.00% PROPOSITION 1 B - SB 1266 TRANSFER OUT TOTAL PROPOSITION 1 B FUND 0.00 105.12 0.00 (105.12) 0.00% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 40,200.00 17,328.46 0.00 22,871.54 43.11% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL SOUTH COAST AIR QUALITY 40,200.00 17,328.46 0.00 22,871.54 43.11% 50 CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 1/31/2014 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00% INTEREST ON ADVANCE 9,300.00 17,597.10 0.00 (8,297.10) 189.22% CONTRIBUTION 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT (110,322.00) 704,219.77 0.00 (814,541.77) -638.33% EQUIPMENT REPLACEMENT FUND TOTAL TRANSPORTATION (101,022.00) 721,816.87 0.00 (822,838.87) -714.51% PARKS & RECREATION PROJECT EXPENDITURES INTEREST ON ADVANCE 5,658,935.53 4,400.00 1,864.78 0.00 2,535.22 42.38% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 TOTAL PARKS & RECREATION 4,400.00 1,864.78 0.00 2,535.22 42.38% CIVIC CENTER 6.98% EQUIPMENT REPLACEMENT FUND SERVICES OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00% INTEREST ON ADVANCE 171,700.00 28,800.00 13,588.79 0.00 15,211.21 47.18% REIMBURSE GENERAL FUND 28,857.60 201,400.00 0.00 0.00 201,400.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 TOTAL CIVIC CENTER 230,200.00 13,588.79 0.00 216,611.21 5.90% LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00% INTEREST ON ADVANCE 9,500.00 3,421.36 0.00 6,078.64 36.01% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL LIBRARY DEVELOPMENT 9,500.00 3,421.36 0.00 6,078.64 36.01% COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 1,206,191.00 0.00 0.00 1,206,191.00 0.00% TOTAL COMMUNITY CENTER 1,206,191.00 0.00 0.00 1,206,191.00 0.00% STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00% INTEREST ON ADVANCE 10,000.00 3,748.12 0.00 6,251.88 37.48% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL STREET FACILITY 10,000.00 3,748.12 0.00 6,251.88 37.48% PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 2,200.00 7,862.92 0.00 (5,662.92) 357.41% TOTAL PARK FACILITY 2,200.00 7,862.92 0.00 (5,662.92) 357.41% FIRE PROTECTION INTEREST ON ADVANCE 3,500.00 1,597.74 0.00 1,902.26 45.65% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL FIRE PROTECTION DIF 3,500.00 1,597.74 0.00 1,902.26 45.65% ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES -APP 20,000.00 4,261.00 0.00 15,739.00 21.31% OPERATING EXPENSES -APP 4,700.00 488.27 0.00 4,211.73 10.39% ART PURCHASES 105,000.00 14,760.00 0.00 90,240.00 14.06% TRANSFER OUT 228,600.00 28,600.00 0.00 200,000.00 12.51% TOTAL ART IN PUBLIC PLACES 358,300.00 48,109.27 0.00 310,190.73 13.43% INTEREST ALLOCATION FUND TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL INT ALLOC FUND 0.00 0.00 0.00 0.00 0.00% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 81,836,357.00 5,658,935.53 0.00 76,177,421.47 6.91% PROJECT REIMBURSEMENTS TO GEN FUND 607,696.00 95,067.94 0.00 512,628.06 15.64% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL CAPITAL IMPROVEMENT 82,444,053.00 5,754,003.47 0.00 76,690,049.53 6.98% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 307,600.00 124,265.56 0.00 183,334.44 40.40% DEPRECIATION EXPENSES 171,700.00 0.00 0.00 171,700.00 0.00% CAPITAL PURCHASES 118,100.00 28,857.60 0.00 89,242.40 24.43% TRANSFER OUT 322,473.00 58,826.61 0.00 263,646.39 18.24% TOTAL EQUIPMENT REPLACEMENT FUND 919,873.00 211,949.77 0.00 707,923.23 23.04% 51 CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 1/31/2014 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 384,482.00 249,172.14 0.00 135,309.86 64.81% DEPRECIATION EXPENSES 97,800.00 0.00 0.00 97,800.00 0.00% CAPITAL PURCHASES 911,885.00 458,585.60 0.00 453,299.40 50.29% TOTAL INFORMATION TECHNOLOGY 1,394,167.00 707,757.74 0.00 686,409.26 50.77% PARK MAINTENANCE FACILITY OPERATING EXPENSES 48,500.00 35,878.41 0.00 12,621.59 73.98% DEPRECIATION EXPENSES 502,500.00 0.00 0.00 502,500.00 0.00% CAPITAL PURCHASES 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 0.00% TOTAL PARK MAINTENANCE FAC 551,000.00 35,878.41 0.00 515,121.59 6.51% SILVERROCK GOLF OPERATING EXPENSES 4,102,300.00 3,195,159.11 0.00 907,140.89 77.89% TRANSFER OUT 67,000.00 0.00 0.00 67,000.00 0.00% TOTAL SILVERROCK GOLF 4,169,300.00 3,195,159.11 0.00 974,140.89 76.64% SILVERROCK GOLF RESERVE TRANSFER OUT 20,000.00 0.00 0.00 20,000.00 0.00% TOTAL SILVERROCK GOLF RESERVE 20,000.00 0.00 0.00 20,000.00 0.00% LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL L Q PUBLIC SAFETY 2,000.00 0.00 0.00 2,000.00 0.00% MEASURE'W REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 0.00% TRANSFER OUT 804,000.00 126,851.89 0.00 677,148.11 15.78% TOTAL MEASURE "A" 804,000.00 126,851.89 0.00 677,148.11 0.16 52 53 CITY MEETING DATE: May 20, 2014 ITEM TITLE: ADOPT RESOLUTION MAKING A PUBLIC INTEREST FINDING TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH NAI CONSULTING, INC. TO PROVIDE PROJECT MANAGEMENT AND CONTRACT ADMINISTRATIVE SUPPORT SERVICES AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 5 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Adopt a Resolution of the City Council making a public interest finding to enter into a Professional Services Agreement with NAI Consulting, Inc. to provide project management and contract administrative support services for Fiscal Year 2014/2015. EXECUTIVE SUMMARY: • NAI Consulting provides project management and contract administrative support related to the City's Capital Improvement Program (CIP). • The City has a Professional Services Agreement (PSA) with NAI Consulting, which expires on June 30, 2014. • NAI Consulting has comprehensive knowledge of the City's operations that would not likely be replicated by another project management firm. • A public interest finding is necessary, which will enable the City to invoice federal projects for work performed by NAI Consulting if adequate funding is available. • Staff recommends adoption of the attached resolution, which makes a public interest finding and approves NAI Consulting's PSA. FISCAL IMPACT: The PSA is for time and materials not to exceed $398,400. Funds are included within the project budgets of the CIP. In addition, funds are included in the Public 54 Works operating budget for special projects such as preparation of the City's Maintenance of Effort or updating of Development Impact Fees. BACKGROUND/ANALYSIS: NAI Consulting, Inc. is a local firm that has provided the City with contract project management, project design, and State and Federal funding administration services since 1997. These services require technical expertise that is not possessed by staff. Further, depending on the number and size of projects within the CIP, the City can add to or deduct work from the proposed agreement as necessary. The City's consultant services selection process allows the City Council to approve consultant contracts without a request for proposals process, when warranted. NAI Consulting's flexibility and comprehensive knowledge of City operations have proven invaluable. NAI has maintained the same rates for the City for the past eight years; however, this PSA calls for an increase for Project Management ($125 per hour to $145 per hour) and Professional Civil Engineer ( $125 per hour to $145 per hour). Staff has reviewed NAI Consulting's proposed rates and believes they are competitive with those of other firms performing similar work and therefore recommends NAI Consulting as the most cost effective alternative for addressing the project management and engineering support needs of the City. A public interest finding is necessary, meaning it is in the best interest of the City to contract with NAI Consulting. This finding will enable the City to invoice federal projects for work performed by NAI Consulting if adequate funding is available. The PSA would be for the period June 1, 2014 through June 30, 2015, with an option to extend for an additional year upon mutual agreement of both the City and consultant. The City reserves the right to terminate the agreement at any time with a 30 -day written notice to the consultant. ALTERNATIVES: The City could prepare a Request for Proposals for these services to possibly hire another firm. However, due to the exemplary service supplied by NAI Consulting and the firsthand knowledge of the City's CIP by its president, Nick Nickerson, staff does not recommend an alternative. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachment: 1. PSA 55 RESOLUTION NO. 2014 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, MAKING A PUBLIC INTEREST FINDING TO ENTER INTO A CONTRACT WITH NAI CONSULTING, INC. TO PROVIDE PROJECT MANAGEMENT AND CONTRACT ADMINISTRATIVE SERVICES FOR FISCAL YEAR 2014/2015 WHEREAS, the City of La Quinta is responsible for complying with the State and Federal funding requirements and procedures for projects administered by the California Department of Transportation (Caltrans); and WHEREAS, the City of La Quinta is responsible for complying with the Federal Community Development Block Grant (CDBG) requirements and procedures for projects administered by the County of Riverside; and WHEREAS, NAI Consulting, Inc. provides the City of La Quinta Project Management and Contract Administrative Services in support of the City's Capital Improvement Program, which includes State, Federal, and CDGB funded projects; and WHEREAS, NAI Consulting, Inc. has comprehensive knowledge of the City's operations that would not likely be replicated by another project management firm. NOW THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Findings. Each WHEREAS paragraph, a specific public interest finding of further finds that: set forth above, is hereby adopted as this City Council. The City Council a. NAI Consulting, Inc. has the specialized knowledge and experience necessary to assist the City with the management and administration of the projects identified within the City's Capital Improvement Program; and b. Adopting a Professional Services Agreement with NAI Consulting, Inc. to provide professional project management and contract administrative support services to the City during Fiscal Year 2014/2015 is in the best interest of the City; and 2. Effective Date. This Resolution will become effective upon its adoption. 56 Resolution No. 2014 - Public Interest Finding/NAI Adopted: May 20, 2014 Page 2 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 20th day of May 2014, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 57 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and NAI CONSULTING, INC. ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related Project Management and Contract Administrative Support Services, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1 .5 Care of Work and Standard of Work. 58 ATTACHMENT 1 a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services ("Additional Services") when directed to do so by the Contract Officer. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforeceable. Failure of Consultant to secure the Contract Manager's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time due, whether by way of compensation, restitution, quantum meruit, etc. for Additional Services provided without the appropriate authorization from the Contract Manager. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.2 of this Agreement. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Three Hundred Ninety -Eight Thousand, Four Hundred Dollars ($398,400.00) (the "Contract Sum"), except as 59 ATTACHMENT 1 provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Consultant's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement, "Additional Services." 2.2 Compensation for Additional Services. Additional services approved in advance by the Contract Manager pursuant to Section 1.6 of this Agreement, "Additional Services," shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for additional services must be approved by the La Quinta City Council. Under no circumstances shall Consultant receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of this Agreement. 2.3 Method of Billing. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in 60 ATTACHMENT 1 Exhibit C (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with Sections 8.7 or 8.8 of this Agreement, the term of this agreement shall commence on June 1, 2014 and terminate on June 30, 2015 (initial term). This agreement may be extended for One additional year(s) upon mutual agreement by both parties (extended term). 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Lloyd "Nick" Nickerson, Jr., President Email: nnickerson@naiconsulting.com It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 61 ATTACHMENT 1 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, P.E., Public Works Director/City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured 62 ATTACHMENT 1 (on the Commercial General Liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-:Vl: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. 63 ATTACHMENT 1 Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.3 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1 . Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive 64 ATTACHMENT 1 subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 9. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the 65 ATTACHMENT 1 requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Consultant agrees not to self -insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications 66 ATTACHMENT 1 applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 20. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 INDEMNIFICATION. 6.1 General Indemnification Provision. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") 67 ATTACHMENT 1 from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 6.2 Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. a. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, 68 ATTACHMENT 1 Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals. 1. Applicability of Section 6.2(b). Notwithstanding Section 6.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 6.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 7.0 RECORDS AND REPORTS. 7.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 7.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books 69 ATTACHMENT 1 and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 7.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by 70 ATTACHMENT 1 submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.7. 8.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written 71 ATTACHMENT 1 notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national 72 ATTACHMENT 1 origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Frank Spevacek, City Manager 78-495 Calle Tampico La Quinta, California 92253 To Consultant: NAI Consulting, Inc. Attention: Lloyd Nickerson, Jr. President 68-955 Adelina Road Cathedral City, CA 92253 10.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 10.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 73 ATTACHMENT 1 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Frank J. Spevacek, City Manager Date ATTEST: Susan Maysels, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: NAI Consulting, Inc. Name: Lloyd Nickerson, Jr. Title: President Date: 74 ATTACHMENT 1 Exhibit A Scope of Services As directed by City Staff, the consultant's services shall include, but are not limited to the performance of the following assignments, duties and tasks: • Prepare and submit necessary documents, and coordinate with various regional, county, state and federal funding agencies to acquire and maintain funding approval. • Prepare and track project schedules. • Prepare correspondence, reports, and memorandums necessary to administer various City capital improvement projects. • Assist with bidding procedures, prepare bid summary comparisons in a table format, and make recommendations for City Council consideration to award Public Works contracts for construction. • Prepare and conduct informal request for proposals to construction support sub - consultants, summarize proposals received and make recommendations for award of Professional Services Agreements. • Monitor and report on project status, budget vs. actual expenditures, and contract time vs. actual time. • Prepare staff reports for City Council consideration, as necessary. Other work objectives may include: • Preparation and/or management of the City's Development Impact Fee Update; and • Continued assistance with issues associated with the Coachella Valley Transportation Uniform Mitigation Fee (TUMF) Program. • Continued assistance with the Measure A '/2 Cent Sales Tax Capital Improvmement Plan and Maintenance of Effort requirements. • Provide design services for minor Capital Improvement Projects. • Other duties as assigned by the Public Works Director/City Engineer 75 ATTACHMENT 1 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.2 of this Agreement, the maximum total compensation to be paid to Consultant under this Agreement is Three Hundred Ninety -Eight Thousand, Four Hundred Dollars ($398,400.00) ("Contract Sum"). The Contract Sum shall be paid to Consultant in installment payments made on a monthly basis and in an amount identified in Consultants Schedule of Compensation attached hereto for the work tasks performed and properly invoiced by Consultant in conformance with Section 2.2 of the Agreement. Project Manager Professional Civil Engineer Design Engineer CAD Draftsman Project Technician Secretarial Support $145.00 per hour $145.00 per hour $110.00 per hour $85.00 per hour $85.00 per hour $65.00 per hour Any reimbursable expenses shall be provided at cost, without mark-up or additional overhead. 76 ATTACHMENT 1 Exhibit C Schedule of Performance Consultant shall complete all services within the TIME LINE ALLOWED BY THE TOTAL CONTRACT SUM. 77 ATTACHMENT 1 Exhibit D Special Requirements Projects covered by this Agreement may be partially funded by various Program funds administered through the California Department of Transportation (Caltrans). As such, the Consultant shall comply with the requirements of 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31 et seq.; 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, and Caltrans Local Procedures Manual Processing Procedures for Implementing Federal and/or State Funded Local Public Transportation Projects. Debarment And Suspension Certification. TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29 The Consultant's signature affixed to this Agreement shall constitute a certification, under penalty of perjury, that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, and manager: • Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; • Has not been suspended, debarred, voluntarily excluded or determined ineligible by any federal agency within the past 3 years; • Does not have a proposed debarment pending; and • Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years. If there are any exceptions to this certification, insert the exceptions in the following space. None. Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action. Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Agreement. Signing this Agreement on the signature portion thereof shall also constitute signature of this Certification. 78 ATTACHMENT 1 1. Rebates, Kickbacks Or Other Unlawful Consideration. The CONSULTANT warrants that this contract was not obtained or secured through rebates kickbacks or other unlawful consideration, either promised or paid to any LOCAL AGENCY employee. For breach or violation of this warranty, LOCAL AGENCY shall have the right in its discretion; to terminate the contract without liability; to pay only for the value of the work actually performed; or to deduct from the contract price; or otherwise recover the full amount of such rebate, kickback or other unlawful consideration. 2. Prohibition Of Expending Local Agency State Or Federal Funds For Lobbying. A. The CONSULTANT certifies to the best of his or her knowledge and belief that: 1) No state, federal or local agency appropriated funds have been paid, or will be paid by -or -on behalf of the CONSULTANT to any person for influencing or attempting to influence an officer or employee of any state or federal agency; a Member of the State Legislature or United States Congress; an officer or employee of the Legislature or Congress; or any employee of a Member of the Legislature or Congress, in connection with the awarding of any state or federal contract; the making of any state or federal grant; the making of any state or federal loan; the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any state or federal contract, grant, loan, or cooperative agreement. 2) If any funds other than federal appropriated funds have been paid, or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency; a Member of Congress; an officer or employee of Congress, or an employee of a Member of Congress; in connection with this federal contract, grant, loan, or cooperative agreement; the CONSULTANT shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. B. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, US. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 79 ATTACHMENT 1 C. The CONSULTANT also agrees by signing this document that he or she shall require that the language of this certification be included in all lower -tier subcontracts, which exceed $100,000, and that all such sub recipients shall certify and disclose accordingly. 3. Certifications. Caltrans LAPM Exhibits 10-F Certification of Consultant and 10-G Certification of Local Agency, are attached and a part of this Agreement. 4. Cost Principles. A. NAI agrees that the Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31 .000 et seq., shall be used to determine the allowability of cost individual items. B. The NAI also agrees to comply with federal procedures in accordance with 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. C. Any costs for which payment has been made to DESIGN PROFESSIONAL that are determined by subsequent audit to be unallowable under 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31 .000 et seq., are subject to repayment by NAI to the City. 5. Retention of Records/Audit. For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable and other matters connected with the performance of the contract pursuant to Government Code 8546.7; the CONSULTANT, subcontractors, and the City shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the performance of the contract, including but not limited to, the costs of administering the contract. All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment under the contract. The state, the State Auditor, City, FHWA, or any duly authorized representative of the federal government shall have access to any books, records, and documents of the CONSULTANT that are pertinent to the contract for audit, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested. Subcontracts in excess of $25,000 shall contain this provision. 80 ATTACHMENT 1 Community Development Block Grant (CDBG) Project Regulations CDBG funded work under this Professional Services Agreement is subject to all applicable Federal, State, and local laws and regulations, including but not limited to the regulations pertaining to the Community Development Block Grant program (24 CFR and Part 570), Executive Order #11 246,and other applicable requirements. 1. Access to Records and Records Retention: The Consultant and any sub -consultants shall allow all duly authorized County, Federal, or State officials or authorized representatives access to the work area, as well as all books, documents, materials, papers, and records of the Consultant and any Sub -consultants that are directly pertinent to a specific program for the purpose of making audits, examinations, excerpts, and transcriptions. The Consultant and any sub -consultants further agree to maintain and keep such books, documents, materials, papers, and records, on a current basis, recording all transactions pertaining to this agreement in a form in accordance with generally acceptable accounting principles. All such books and records shall be retained for such periods of time as required by law, provided, however, notwithstanding any shorter periods of retention, all books, records, and supporting detail shall be retained for a period of at least four (4) years after the expiration of the term of this Agreement. 2. Federal Employee Benefit Clause: No member of or delegate to the congress of the United States, and no Resident Commissioner shall be admitted to any share or part of this agreement or to any benefit to arise from the same. 3. Equal Opportunity The Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. Consultant will ensure that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The Consultant will take affirmative action to ensure that applicants are employed and the employees are treated during employment, without regard to their race color, religion, sex, or national origin. Such actions shall include, but are not limited to, the following: employment, up -grading, demotion, or transfer; recruitment or recruitment advertising; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in a conspicuous place, 81 ATTACHMENT 1 available to employees and applicants for employment, notices to be provided by HUD setting forth the provisions of this non -discriminating clause. 4. Section 3 of the Housing and Community Development Act of 1968 Economic Opportunities for Section 3 Residents and Section 3 Business Concerns Sec. 135.38 Section 3 clause. All Section 3 covered contracts shall include the following clause (referred to as the Section 3 Clause): A. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD -assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations. C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this Section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. D. The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract 82 ATTACHMENT 1 or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135. E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135. F. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135. G. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. H. With respect to work performed in connection with Section 3 covered Indian housing assistance, Section 7(b) of the Indian Self -Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian -owned Economic Enterprises. Parties to this contract that are subject to the provisions of Section 3 and Section 7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with Section 7(b). 5. Certifications and Reporting Contractor agrees to complete and submit the following reporting forms at the initiation of project activities: A. Exhibit B-5/13-6: BIDDER CERTIFICATION FOR AFFIRMATIVE ACTION 83 Exhibit B-8: QUESTIONNAIRE REGARDING BIDDER Exhibit PA -5: SECTION 3 SUMMARY REPORT ATTACHMENT 1 84 85 CITY MEETING DATE: May 20, 2014 ITEM TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR PERMIT OPERATIONS SUPERVISOR TO ATTEND CRW PERMIT SOFTWARE TRAINING ON JUNE 16-20, 2014 IN CARLSBAD, CA AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 6 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Authorize overnight travel for the Permit Operations Supervisor to attend CRW Permit Software Training on June 16-20, 2014 in Carlsbad, CA. EXECUTIVE SUMMARY: • CRW is the software company selected to establish a permit tracking software system for the City. The new software (TRAKiT9) is currently being integrated and is scheduled to go live by the end of June. • CRW offers a limited number of software training events. The upcoming training will focus on system administration and report writing, both key subjects beneficial for the Permit Operations Supervisor. • The training event is free of charge through the City's contract; however, the City is responsible for all other associated expenses. FISCAL IMPACT: Estimated expenses are $1,515, which includes travel, lodging, parking and meals. Funds are available in the Community Development Department's Travel, Training and Meetings Account. BACKGROUND/ANALYSIS: Integration of the City's new permit tracking software is well underway and is scheduled to go live by the end of next month. CRW is the software company that 86 has created TRAKiT9, the permit software that the City will be using. The week-long software training session will focus upon TRAKiT9 administration and report writing. CRW provides limited annual opportunities for this software training. The contract with CRW provides free registration for up to four training opportunities. A copy of the registration form for the upcoming session is attached (Attachment 1). ALTERNATIVES: With the need for staff to become familiar with the new software, staff is not recommending an alternative. However, CRW provides limited training opportunities annually, which staff could attend in the future. Report prepared by: Les Johnson, Community Development Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1 . CRW Software Training Session Registration Form 87 ATTACHMENT 1 TRAKiT 9 System Administration & Report Wr ti Training Registration Form Contact Information Name: Phone: Agency: Email: Job Description: Class Dates: System Administration: June 16 - 17, 2014 Report Writing: June 18 - 20, 2014 Class Hours: 8AM — 4PM Location: CRW Systems 2036 Corte Del Nogal Carlsbad, CA 92011 �171iAKiT�) System Administration ❑ $ 750.00 ❑ CRW Systems Contract Report Writing ❑ $1,000.00 ❑ CRW Systems Contract • Check CRW Systems Contract for training included in a separate contract with CRW Systems. • Once the registration form is received you will be invoiced by CRW. • Payment must be received 30 days prior to training. • To be registered payment must be received. • No travel or meal costs are included. Cancellation Policy You may cancel or reschedule a class thirty (30) or more days prior to the class at no charge. If cancellation occurs within thirty (30) days prior to the class dates, you will receive a refund equal to 50% of the class price. No refund will be provided for any cancellation within five (5) days of the class. Please note that cancellation fees will not be credited to future classes. There may be unavoidable circumstances in which CRW may need to cancel a previously scheduled class. If this occurs, then you will be offered an alternative date to take the class or given a full refund. Sign Here Please return to jim@crw.com Date 88 Page 1 of 1 April 2, 2014 89 CITY MEETING DATE: May 20, 2014 ITEM TITLE: APPROVE AGREEMENT FOR FUNDING OF SCHOOL RESOURCE OFFICERS AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 7 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve agreement with Desert Sands Unified School District for the funding of three School Resource Officers and authorize the City Manager to execute. EXECUTIVE SUMMARY: • The City partners with Desert Sands Unified School District (DSUSD) for funding School Resource Officers (SROs) in La Quinta schools. DSUSD then contracts with the County of Riverside for SRO services, which are provided by the Riverside County Sheriff's Department. • Currently, the City utilizes three SROs who provide security and crime prevention services in schools. • The agreement documents the City's and DSUSD's financial commitment to each pay 50 percent of the cost of two SROs for Fiscal Years 2014-2015 through 2016-2017. DSUSD will fund 25 percent of the other SRO next fiscal year and begin paying 50 percent of the cost in 2015-2016. • In order for DSUSD to retain the requires approval by the City Council this capacity will be retained. FISCAL IMPACT: SROs, the agreement (Attachment 1) . Only SROs who have been serving in The City's cost is approximately $255,000 for Fiscal Year 2014-2015. Next fiscal year, it will reduce to $218,000 annually. Funds will be included in the fiscal year budget. .e BACKGROUND/ANALYSIS: Beginning in 1993, the City utilized SROs to enhance police services. The officers are a part of the City's community -oriented policing and they work closely with school administrators in an effort to create a safer environment for both students and staff. In addition, they provide direct and on-site police services when a call for service is made involving a school, which lessens the need to deploy additional police resources patrolling other areas of the City. The City's partnership with DSUSD for SROs has existed since 2003. SROs work in La Quinta schools during the school year and serve as regular deputy sheriffs when school is not in session. They are assigned to La Quinta and Summit High Schools, Colonel Mitchel Paige Middle School, and serve all elementary schools. Prior to this agreement, the City funded 100 percent of one SRO and split the cost of the other two SROs with DSUSD. Now, through DSUSD's agreement to share in the cost of all three SROs, the City has been able to reduce the cost of the agreement and still maintain service levels. ALTERNATIVES As this agreement maintains existing service levels while reducing financial costs to the City, staff does not recommend an alternative. Report prepared by: Chris Escobedo, Assistant to City Manager Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1. Agreement 91 AGREEMENT BETWEEN THE DESERT SANDS UNIFIED SCHOOL DISTRICT AND THE CITY OF LA QUINTA FOR THE FUNDING AND PLACEMENT OF THREE SCHOOL RESOURCE OFFICERS MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (MOU) is entered into for Fiscal Year 2014/2015 through 2015/2017 by and between Desert Sands Unified School District, hereafter referred to as DISTRICT and the City of La Quinta, hereafter referred to as CITY. The purpose of this MOU is to document the parties' understanding of the financial commitment for each agency to share the cost of three School Resource Officers, The CITY and DISTRICT each agree to pay 50% of the cost of two School Resource Officers for the term of the agreement. The DISTRICT agrees to pay 25% of the cost of the third School Resource Officer beginning Fiscal Year 2014/2015, 50% of the cost of the officer in Fiscal Year 201512010, and 50% of the cost of the officer in 2010!2017. The parties agree to explore partnership opportunities through grants and available resources throughout the term of this agreement. One School Resource Officer will be assigned to La Quinta High School throughout the term of this MOU. One School Resource Officer will be assigned to Summit High School and Colonel Mitchell Paige throughout the term of this MOU. One School Resource Officer will be assigned to La Quinta Middle School and all La Quinta elementary schools throughout the term of this MOU. By signing this MOU, the DISTRICT and CITY agree to financially contribute matching portions of the funds. All rates are estimates. The DISTRICT will submit an invoice to the CITY using the percent of actual costs received from the Riverside County Sheriff's Department as the basis for invoicing. f Cindy McDanrel, Assistant Superintendent Date Frank J. Spevacek, City Manager Date 92 93 CITY MEETING DATE: May 20, 2014 ITEM TITLE: AWARD CONTRACT TO GRANITE CONSTRUCTION COMPANY FOR PHASE I PAVEMENT MANAGEMENT PLAN STREET AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 8 IMPROVEMENTS STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Award a contract to Granite Construction Company, in the amount of $1,588,423, for the Phase I Pavement Management Plan Street Improvements project, and approve an amendment to the City's budget exchanging General Fund revenue, in the amount of $937,007, assigned to the Pavement Management Plan, with an equal amount of Gas Tax revenue assigned to the Street Maintenance Program. EXECUTIVE SUMMARY: • On January 21, 2014, City Council approved the plans, specifications and engineer's estimate for the Phase 1 Pavement Management Plan (PMP) Street Improvements Project. • On March 18, 2014, the City Council rejected all bids due to the lowest bid being above the engineer's estimate. • On April 29, 2014, two construction bids were received. Granite Construction Company, a Coachella Valley based company, submitted the lowest bid in the amount of $1,588,423, which is 6% below the engineer's estimate including all additive alternates. • In order to meet the City's Maintenance of Effort (MOE), which qualifies the City to receive its Measure A half -cent sales tax, staff recommends exchanging General Fund Revenue assigned to fund this project with the Gas Tax Revenue assigned to the City's Street Maintenance Program. 94 FISCAL IMPACT: The 2013/2014 Capital Improvement Program designates $2,632,714 for the PMP with the General Fund providing $2,383,207 and the Federal Surface Transportation Program (STP) funding $249,507; $2,117,714 of the $2,632,414 is allocated for construction. Since the lowest and recommend bid is $1,588,423, adequate funding is available to fund the Phase I improvements. In order to receive its Measure A half -cent sales tax allocation, the City is required to annually expend $937,007 from its discretionary funds toward transportation related infrastructure or maintenance of effort improvements (MOE). Staff was planning to use this year's PMP contract as the City's MOE. However, since the contract award was delayed the City cannot use this PMP contract award as its MOE. The City's Street Maintenance Program is $1.2 million for Fiscal Year 2013/2014. The City traditionally reimburses approximately $1 million of this cost from Gas Tax funds. In order to ensure that the City meets its Fiscal Year 2013/2014 MOE requirement, staff recommends the City fund $937,007 of street maintenance with the General Fund this year and use the same amount of Gas Tax to fund the PMP. By exchanging identical amounts of Gas Tax for General Fund monies the City will meet its MOE requirement with no fiscal impact to either funding source. BACKGROUND/ANALYSIS: A Pavement Management Update Report was prepared by the City's engineering consultant, OMNIS, in order to provide an inventory of City roadways, including current conditions, roadway preservation needs, and a roadway improvement funding schedule. Per the PMP, the following streets are scheduled for maintenance and remediation during Fiscal Year 2013/2014 (Attachment 1): o Calle Tampico between Eisenhower Drive and Washington Street o Calle Tampico between Washington Street and Park Avenue o Park Avenue between Calle Tampico and Avenue 50 o Avenue 52 between Washington Street and SilverRock Way o Avenida Bermudas between Avenue 52/Calle Sinaloa and Calle Nogales After rejecting all bids and re -advertising the project for bids on March 18, 2014, two sealed bids were received on April 29, 2014. A detailed bid comparison summary is provided for the City Council's review as Attachment 2. Granite Construction Company submitted the lowest bid in the amount of $1,588,423. Through re -bidding, the City has been able to reduce the construction cost by over 95 $57,500 with additional additive alternates added. Contingent upon City Council's approval to award a contract on March 20, 2014, the following is the anticipated project schedule: Project Award Sign Contract/Mobilize Construction (60 calendar days) Accept Improvements ALTERNATIVES: May 20, 2014 May 21, 2014 - June 15, 2014 June 2014 - August 2014 September 2014 Considering the bids received during the re -bid are consistent with the engineer's estimate and within the approved project budget, no additional alternatives are recommended. Report prepared by: Bryan McKinney, Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1. Vicinity map 2. Bid Summary Comparison 96 97 yp7H AVE a A ENip4 CALLS HIDALGO CALLS SINALOA 0 a ICE a a q O w q q q x W W } CALLE ENSENADA_ CALLS NOGALES[J— LARGO pR CALLE NORTE P,-/-rP 3 3 Gv 4P yE5ERT FALL SAY R £ CT :L SPRINGTIME '1NAyf S7Y :! LA QUINTA i I CITY MALL AVENIDA ULTIMO r ¢ L O AVENIDA LA FONDA cA LLEDIZ 0 W 4i W -a BARCELONA 3 I.Q CORn YARD a 1 0 R ATTACHMENT 1 AVE c4sr4E"vN 1 Es OR x a I xi x o arc i b ;6 d BRECKENRIDGE DR t1C PIMA Ny _ U Pox MANDAf?1NA rrrsPERcri LIMA AVENIDA TORRES CITRUS . f— - AVENUE 52 DEACON DR E S Z ROC PHASE 1 PAVEMENT MANAGEMENT PLAN m a n VICINITY MAP Not to Scale CITY COUNCIL MEETING: May 20, 2014 ITEM TITLE: AWARD CONTRACT TO GRANITE CONSTRUCTION COMPANY FOR PHASE 1 PAVEMENT MANAGEMENT PLAN STREET IMPROVEMENTS DEPT. DIRECTOR: Timothy R. Jonasson, P.E., Public Works Director/City Engineer STAFF CONTACT: Bryan McKinney, P.E., Principal Engineer 98 99 VA 10 n n N ri1 H W W rK H Z r Q O J N O Z N W W C� Q Z Q H Z W 7> W Q tl v O N N } Q m W LL d Z z W 0 m ATTACHMENT 2 O (n 0 0 0 0 0 0 0 Cfl O O O LO 0 0 0 0 0 0 T- 00 O 0 0 0 0 0 0 0 0 0 CO N U> M 0 0 0 0 0 0 r U O O O O U> O O Cfl O r r W 00 0 0 0 0 0 0 O ++ O O O O� LO O U(> (D ti O M M r 0 0 0 (D O T- It (1) O O I- r 00 CD N N (D N U') i,- r- O O LO CO 00 M p L W O Un r O O M r, 00 "Zi N 00 00 M O 00 M M N 00 O O Z O M N r 00 r M ti r t- LC) (D c r M O O r L)m -Q a L Q a L Q N D co LO M r r 0 U9 R L.O Q Q ka Ef> f!-} C{> ff> 6q K> Cf> (a 4 /-a H-> H-> tl to f)- 61)- O CD 0 0 0 0 0 0 0 0 0 0 Ln 0 0 0 0 0 0 0 0 Q O O O 99 O O N Ln W O i-- CO 0 0 0 0 0 L O 0 O O C7 C) C) C) CD C) � C) CD CD CD CD C) CD 0 0 � U U Ef> U> (f) U) U) Ul Ef> ell Ef> I Ef> Ef> ca ba U> ef> U> Ef> 6a ER U i Ff} Ef> cj> tf> U> U> U> Ef> Ef} ER K> tf> U> (f> tf> Ef> Ef> Ff> 4.1)- f>O O 0- 0 0 0 0 0 0 0 00 O O O U-) 0 0 0 0 0 0 .►I Q) O O O O O O O r O7 00 CO CO LO O O O O O W (a C) 0 0 0 0 U> 0 0 0 0 0 0 0 0 0 0 (D (D O H m L 0 0 0 0 I- U> U) O r O O O O 0 0 0 Uf) O U d O O r- CO CO O N O O Lf•) CO w d O LO U> N E O N c-> > v) 6s 6s Qfl, UC) d' co Efl N m a O co r O N N~ r C r r M Q = CO � r~cy) 00 O CO M O M N U> Lr (D M co O� r O It Ica ua Ef> Ef} Ef? ell ff> U) «> Ff> 6a EA ua ER (f> EA EF> Ff> ATTACHMENT 2 O N O O O O O O O O O O O O O O O O O O O 00 O N 0 0 0 0(D 0 0't r 0 Cfl It O L(') 0 0 0 0 0 0 r U (D O O O O O U> M LO r O Cfl M O O O O O M O ++ r 0 0 0 LO O N ti', LC) (D M Uf) r O O O O O I- It (0) (0) U> O U> It 0 0 U() Orl- c}• N N Nrl- V O O CO O> O t0 p L W 00 O r M M 00 Cfl 00 00 N 00 M M (D 00 r M 0 d' O O Z M M r r d) r M LO �� 0 O7 (N c r It 'T +p r L)m -Q a L Q a L Q N D co LO CO r d 0 LP) L) Q Q ka Ef> f!-} C{> ff> 6q K> Cf> (a 4 /-a H-> H-> tl to f)- 61)- O CD 0 0 0 0 0 0 0 0 0 0 Ln 0 0 0 0 0 0 0 0 N O O O 99 O O N Ln W O i-- CO 0 0 0 0 0 C 0 O O C7 C) C) C) CD C) � C) CD CD CD CD C) CD 0 0 � O U O O O O U-) O U> O O LO U> O U i Ff} Ef> cj> tf> U> U> U> Ef> Ef} ER K> tf> U> (f> tf> Ef> Ef> Ff> 4.1)- f>O 0 0- OO r M N N LO +_ + 0 0 0 0 0 0 0 o LO x 0 0 0 0 0 0 0 0 W _ 0) N O O O O O O N r 00 t- t- LO O O O O O H m V CO O O O O (D Uf) O r O O O O O O O Uf) O U i = 0 0 0 U> O N O O O CO O d LO O U> N E O N c-> > v) 6s 6s Qfl, N� fl Cfl Efl O m ++ 00 O r O N N~ r C r r O Q = CO � r~cy) 00 O CO M O M N U> Lr (D M co O� r O It (D N N O O O� Or-- M r (D Ff> Ef> u> Ef> I EA Ef> Ff> Ef> Ef} Ef> Ef> Ef> Ef> Ff> 61> Ef> Ea Fa ATTACHMENT 2 O N O O O O O O O O O O O O O O O O O O O 00 O 0 0 0 0 0 0 0 r 0 CO 00 M N O O O O O O r U O O O O O O O co O r 00 co N O O O O O N O �+ O O O O L() O U() ti LC) O O U) CO O O U> O O O It N O O LO � r O N O c}• N d' N V O U> N O O O p L W O O r M 0 H 00 " N 00 M 00 O (V N M Un M U a O Z LO M r r M N M r"t 0 M d' c r CO U r L)m -Q a L Q a L Q N D co LO co N d 0 O Q Q ka Ef> f!-} C{> ff> 6q K> Cf> (a 4 /-a H-> H-> tl to f)- 61)- H CD 0 0 0 0 0 0 0 0 0 0 Ln 0 0 0 0 0 0 0 0 m O O O 99 O O N Ln W O i-- CO 0 0 0 0 0 0 O O C7 C) C) C) CD C) � C) CD CD CD CD C) CD 0 0 � U O O O O U-) O U> O O LO U> O i O O M N M U) N O U> N O 0- OO r M N N LO + U') co M W C r H H-> ff} Ef, 6-,,l? 6-,, c-> > v) 6s 6s Qfl, fl tH Efl d!), m O N N~ r Q t, C r r r~cy) 00 O CO M O M N U> Lr (D M co O� r O r (D N N O O O� Or-- M r (D D N �- LL LL LL LL LL LL (n J J J W W W W� J� W W W J E N W L C c Q m LL W N N N cn 0 cn U U U E E E o0 � c� QQQa- o O =5 O .X •X •X Q 2 OU W N W W W IN U C Q I LO 0 0 0 U O +L. 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O <A O EFT EFT O O O O O O O O O O O LO U5 LO LO O Lf) N fl- N N Ln cfi (f} Ef? O ER O ER O Ef} O O O O O O O O O O O O p O r O O0 O O r LO -,t O LO Ln O M N H V N � 0 Q Q co O Ln Q Od J � T tf} U> H} Ef? O 61) O Ef} (D EfT EFT O O O O O O O O L') O LC) O O N O N O m — N — N Ln EF? O O O O O O O O O O O O O O O £!] ME oryI 61�I 6,)- 0 T O O Lri O O 0 Lo o W Q Ln w W H J Gq 6q Q W H � � 0 O Q J Q CO Q O w m EPr `E O ANO _YA O O O O O O O O O p O O O O O O O O nj C O Ln Lf) O LC — 00 ci, W w r 0 0 0 �° Q CD OO O W W Q Q U5 � Z Q' 0 W H m cfi e} 6a J Q � J W Q H N Q Q O Q Od J � H J Q O uj uj w J m m m J O Q > F- o O � (3) � o U c � O U J � cu M J C > co (6 _ (B Q 0) O N N O Z O J Q (6 J _O N J d _0 Lp O U O m o o L W U — w -0 L Q O O O d H Z Z J Z N m Q `E O ANO _YA CITY MEETING DATE: May 20, 2014 ITEM TITLE: APPOINT A COUNCIL SUBCOMMITTEE ON ECONOMIC DEVELOPMENT AGENDA CATEGORY: BUSINESS SESSION: 1 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Appoint a subcommittee of two Councilmembers to work with staff on economic development activities. EXECUTIVE SUMMARY: • At the May 6, 2014 City Council meeting, the City held a study session on economic development activities. • The Council provided direction to move forward on a series of next steps, which includes establishing a Council subcommittee to work with staff. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The City is engaged in various economic development activities, including property disposition, marketing, regional economic development investment, and enhancement of City services. However, without redevelopment as a major tool, stimulating the local economy is more complicated, riskier, and takes longer. In addition, changes in the economy and consumer spending habits suggest it is time to explore new methods of economic development. The work plan for the subcommittee and staff is as follows: i" • Engage in conversations with the business community, property owners, and industry leaders such as: ✓ Commercial brokers/residential realtors ✓ Commercial and resort property owners/developers ✓ Auto dealers ✓ Hotel operators ✓ Restaurant owners/managers ✓ Highway 111 retailers ✓ Business support organizations (like the La Quinta Chamber of Commerce); • Identify the City's desired return on its economic development investments; and • Define future strategies for economic development. Staff will update the entire Council on a frequent basis. ALTERNATIVES: As Council provided direction to move forward, staff does not have an alternative. Report prepared by: Chris Escobedo, Assistant to City Manager Report approved for submission by: Frank J. Spevacek, City Manager 103 CITY MEETING DATE: May 20, 2014 ITEM TITLE: DISCUSS AND PROVIDE DIRECTION ON A SALES TAX MEASURE FOR THE NOVEMBER 2014 ELECTION AGENDA CATEGORY: BUSINESS SESSION: 2 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Discuss and provide direction on a sales tax increase for the November 2014 election. EXECUTIVE SUMMARY: • At the May 6, 2014 City Council meeting, the City held a study session on revenue enhancement options. • The Council provided direction to explore a sales tax increase on the November 2014 election. • Staff conducted a financial forecast to outline the City's financial needs and evaluate the community threshold regarding the tax increase amount. • In addition, information was collected from other cities on best practices to achieve successful passage of a local ballot measure. FISCAL IMPACT: An add-on sales and use tax can be increased by a '/4, '/2, % or 1 % level. Annual revenue generated from such measure: ■ '/4 % increase - $1,750,000 ■ '/2 % increase - $3,500,000 ■ %% increase - $5,250,000 ■ 1 % increase - $7,000,000 104 BACKGROUND/ANALYSIS: The City Council first discussed revenue increase measures in the spring of 2012. At that time, the elimination of the Redevelopment Agency significantly decreased City investment, capital improvement and operations revenue and General Fund operating budget deficits were forecasted. When the City had a redevelopment agency, it used redevelopment funding to grow the community's revenue base by funding capital improvements and public facilities. The improvement and facilities cost were impediments to development. When the City adopted the 2012/13 operating budget, the budget anticipated a $2,100,000 deficit that was scheduled to be closed using reserves. In response the City Council elected to reduce the City's non-public safety workforce by 25%; this reduction reduced operating costs by $2,800,000. While personnel costs have been reduced, other operations costs continue to increase. And, the City does not have resources to fund a capital improvement program. Going forward, the City's financial projections indicate the capacity to annually fund $1,500,000 to $2,000,000 of capital improvements. When the City Council discussed revenue measures on May 6, 2014, the Council expressed interest in exploring increasing the City's 1 % sales tax rate. The amount of an increase was the subject of much debate. In order to provide parameters in which to consider the amount of increase, a long-term General Fund revenue and expenditure forecast was prepared. Attachment 1 presents the forecast summary. Revenues were annually increased by an average of 2% and expenditures by an average of 4.5%. Factored into these projects are the California Public Employees' Retirement System increases. Additional detail will be provided at the Council meeting. Since 2004, there have been 169 general-purpose, majority vote add-on sales tax measures in California (with a total of 115 receiving a majority vote approval). In the Coachella Valley, the Cities of Palm Springs, Cathedral City and Coachella have in recent history placed a local sales tax measure on the ballot (with Palm Springs and Cathedral City receiving majority vote approval). In researching practices from other cities, key findings that assisted successful passage of add-on sales tax measures are as follows: • Cities initiated feasibility of tax measure at least 10 to 12 months in advance of the election, • Community surveys were utilized to identify funding priorities, • A citizens/stakeholders committee assisted City staff in assessing the need for a tax measure, • Active dialogue took place with the community about the City's financial needs, • Informational mailers were sent to the community. 105 Cities that did not utilize any of these elements in their add-on sales tax measures generally saw the measure fail, which was the case for Coachella receiving 27% favorable support. Should the City Council consider moving forward this year, a resolution placing a tax measure on the November ballot must be sent to the Riverside County Registrar of Voters by August 8, 2014, which means the Council would need to consider the item by the July 15, 2014 Council meeting. Once a measure is adopted by the Council, the City can only engage in information -only activity in an impartial manner. In looking at the impact to households at various income levels, the table below shows the cost increase of an add-on sales tax measure. This analysis assumes that 30% of a household's annual income is expended on housing expenses, and 40% of a household's annual income (after housing expenses) is spent on taxable transactions that would occur in the City of La Quinta. Annual Income Current Income '/4 % Increase '/2 % Increase %% Increase 1 % Increase $30,000 $60 $15 $30 $45 $60 $60,000 $120 $30 $60 $90 $120 $95,000 $152 $38 $76 $114 $152 $200,000 $320 $80 $160 $240 $320 ALTERNATIVES: As the timeline for a November 2014 ballot measure is short and several elements need to be evaluated to position the City for a successful outcome, the Council could elect to initiate efforts for a November 2016 measure. Report prepared by: Chris Escobedo, Assistant to City Manager Report approved for submission by: Frank J. Spevacek, City Manager Attachment: Revenue and expenditure forecast. `1. CITY OF LA QUINTA GENERAL FUND FORECAST Base Year Fiscal Year 2013-14 2014-15 Model Year 0 1 REVENUES Property Tax Sales Tax Document Transfer Tax Transient Occupancy Tax Franchise Fees Business License/Film Permits Development Related Permits Motor Vehicle In -Lieu Fire Service Credit Other Intergovernmental Charges for Services Fines & Assessments Other Revenues TOTAL REVENUES EXPENDITURES Salaries (PERS) Salaries (Non -PERS) PERS Costs Medical Insurance Costs Other Personnel Costs Maintenance & Operations Policing Contract Capital Outlay TOTAL EXPENDITURES SURPLUS/(DEFICIT) 2015-16 2016-17 2017-18 2018-19 2 3 4 5 6,825,000 7,165,630 7,364,330 7,643,790 7,929,977 8,223,030 8,128,000 8,247,000 8,601,468 8,842,842 9,087,352 9,335,032 460,000 525,000 482,628 500,756 519,320 538,328 5,665,000 6,276,000 6,401,520 6,897,769 6,934,164 6,998,812 1,541,500 1,455,000 1,549,217 1,553,090 1,556,973 1,560,865 350,100 337,100 351,853 352,732 353,614 354,498 705,000 770,300 705,000 706,741 705,000 706,741 3,157,300 3,419,445 3,173,106 3,181,039 3,188,992 3,196,964 5,451,500 5,536,256 5,703,589 5,789,143 5,875,980 5,964,120 317,700 311,800 313,361 314,144 314,930 315,717 633,500 1,014,394 1,019,472 1,022,021 1,024,576 1,027,137 243,000 138,150 138,842 139,189 139,537 139,886 908,100 929,545 934,199 936,534 938,875 941,223 34,385,700 36,125,620 36,738,585 37,879,791 38,569,290 39,302,353 (5,487,722) (5,549,241) (5,830,171) (5,975,926) (6,125,324) (6,278,457) (262,578) (193,719) (203,526) (208,614) (213,830) (219,175) (804,500) (870,100) (973,639) (1,057,739) (1,084,182) (1,111,287) (1,247,000) (1,220,300) (1,282,078) (1,314,130) (1,346,983) (1,380,657) (238,700) (227,700) (239,227) (245,208) (251,338) (257,622) (10,703,000) (11,923,662) (12,405,378) (12,653,486) (12,906,556) (13,164,687) (13,217,200) (13,560,025) (15,437,939) (16,472,281) (17,575,924) (18,753,510) (2,425,000) (1,924,000) (1,075,000) (1,075,000) (1,075,000) (1,075,000) (34,385,700) (35,468,747) (37,446,958) (39,002,383) (40,579,136) (42,240,395) 0 656,873 (708,373) (1,122,592) (2,009,846) (2,938,042) 107 CITY MEETING DATE: May 20, 2014 ITEM TITLE: DISCUSS FISCAL YEAR 2014/2015 PROPOSED BUDGET AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: 1 PUBLIC HEARING: RECOMMENDED ACTION: Discuss the Fiscal Year 2014/2015 Proposed Budget. EXECUTIVE SUMMARY: The Fiscal Year 2014/15 Budget was developed with all departments directed to maintain flat budgets. The budget projects that the City will receive $1,739,920 in additional revenue and will have $1,330,786 in increased revenue when compared to Fiscal Year 2013/14. While departments endeavored to maintain flat budgets, costs did increase as a result of a CalPERS rate increase and other contract cost increases ($487,647), increased insurance costs ($470,118), police and fire contract cost increases ($371,278), and staff costs resulting from new positions in the Public Works and Community Development Departments that were added during the mid -year budget review ($255,004). The departments have submitted supplemental budget requests that total $48,140. After funding a SilverRock operations deficit due to reduced play resulting from the Canal realignment (not including the supplemental budget requests), staff projects that the Fiscal Year 2014/15 budget will have a surplus of $409,134. IM FISCAL IMPACT: The proposed budget is balanced, with projected general fund revenues of $36,125,620 and proposed operational and capital expenditures of $35,468,747. While this leaves a projected surplus of $656,873, the General Fund must provide $247,739 to the SilverRock operation to cover a projected operating deficit due to the Canal construction activity. The net surplus is $409,134. BACKGROUND/ANALYSIS: The proposed budget provides the necessary funding to continue the current high service levels while ensuring a sound financial structure. It contains financial information for all City funds, which includes the general fund, special revenue funds, capital funds, and enterprise funds. Each of the funds serves a specific purpose or governmental accounting requirement, with the general fund being the primary source for funding the City's major activities including public safety and daily operations. As such, the focus of staff's budget efforts is on the general fund. Before developing their proposed budgets, Departments were given direction to sustain current service levels while maintaining or reducing costs wherever possible. As a result, there are no new programs included in the proposed budget; however, staff has provided a list of supplemental requests for the Council's consideration. 2014/2015 Revenue Budget The proposed general fund revenue for FY 2014/15 is $36,125,620, an overall 5.1 % or $1,739,920 increase over the current year budget of $34,385,700. Staff's approach to projecting revenue included a comprehensive review of year-to- date receipts, analysis of revenue anomalies to identify potential one-time revenue spikes, and looking at the upcoming year's overall economic health and potential growth. The City's major general fund revenues include property tax, sales tax, transient occupancy tax (TOT), and development -related revenues. The approach taken in developing these revenue sources is as follows: Property Tax — year-to-date amounts were refined for the one-time payment of $1,993,965, representing the City's portion of the $41,378,966 that was required to be paid as a result of the dissolution of the Redevelopment Agency. The adjusted base was then increased by 2%, which is the maximum amount that property tax assessments can be adjusted from year to year. This results in total estimated property tax revenue of $7,165,630 for FY 2014/15. Sales Tax — the City utilizes the services of HdL to audit its sales tax receipts from the State Board of Equalization. In addition to providing audit services, HdL develops and regularly monitors the sales tax budget and actual receipts. For Fiscal Year 2013/14, the budget versus actual comparison is within $17,000 of the 109 original budget of $8,128,000. With this information in hand, staff concurs with HdL's projected 2014/2015 sales tax amount of $8,247,000, a 1.46% growth factor over the current year. TOT — the original TOT budget for 2013/14 was $5.6 million. Based on the City's successful implementation of a short-term rental program for privately owned properties, along with the overall improvement in the tourist economy, staff recommended a mid -year adjustment upward of $300,000, which the City Council approved. End -of -year receipts are anticipated to meet the new budget of $5.9 million, and this same amount has been used for the Fiscal Year 2014/2015 budget. Development Related Revenues — This category of fees is one of the more complex to analyze and predict, because while past revenue trends can assist in the development of future projections, there are typically significant anomalies embedded within one or more of the revenue categories that make up the overall development related revenue category. Another factor complicating staff's analysis is that some of the revenue categories, when migrated to the new financial system, resulted in some revenue amounts being deposited into incorrect categories. This situation is currently being corrected; however, it created additional difficulty in the development of Fiscal Year 2014/2015 revenue projections. Therefore, Community Development and Public Works staff reviewed the current year revenue receipts and end -of -year projections including the modifications made during the mid -year budget review, and then factored into those amounts potential development activity for the coming year based on their knowledge of specific potential projects. This analysis resulted in an increase in overall development related revenue of 9.8% over the current year budget, from $1,432,200 in the current fiscal year to $1,572,844 in Fiscal Year 2014/15. Community Services revenue was developed utilizing current receipts activity and information regarding facilities availability during the coming fiscal year. For example, revenue for Senior Center events was reduced due to the partial closure related to the construction of the Wellness Center expansion project, while youth and adult sports revenue was increased for the coming year based on current activity. Total budgeted revenue for the coming year is $461,750. With regard to other major revenue sources contained in the proposed budget, staff utilized information from various sources to assist in the development of projections, including the State Department of Finance (Gas Tax; Motor Vehicle in Lieu fee) and the County of Riverside (Measure A; Library revenue; Fire revenue). When developing revenue projections for SilverRock Resort (SRR), staff considered several factors, including course closure for a portion of the coming fiscal year due to the continuing work on the canal relocation project being done by the Coachella Valley Water District. In addition to factoring the potential revenue loss from these 110 activities (5247,739), staff also considered the increase in golf activity that was experienced during the last several months, which can be attributed to an overall increase in tourist related activity in the Coachella Valley. The ultimate result of these factors is a minor year-to-year increase (approximately .6%) in overall SRR revenue. Both the current and coming fiscal years' revenue have been affected by the canal work, and it is anticipated that once this work is complete, SRR operational costs will be fully offset by annual revenue, as was the case in Fiscal Years 2011/12 and 2012/13. 2014/2015 Expenditure Budget In developing their expenditure budgets for the coming fiscal year, Departments utilized a "status quo" approach, using the Fiscal Year 2013/14 budget, as modified at mid -year, as a base for the development of their Fiscal Year 2014/2015 budgets. The budget includes $1,330,786 in increased expenditures, with the major costs as follows: Increases in various costs of doing business ($487,647): Operational costs for items including an increase in the City's CalPERS retirement fund rate (CaIPERS is increasing their rates over the next five years), the cost of supplies, and the increased cost of service and maintenance agreements. Increase insurance costs ($470,118): The City is required to pay a retrospective (2013) liability deposit of $209,320. This deposit is based upon liability claims in the previous year and all open claims in all previous coverage periods. Almost all of the City's 2013 retrospective deposit is attributable to adverse claim development in the 2010-11 and 2011-12 coverage periods. Two slip/trip claims (September 2012 and March 2013) are heavy contributors, requiring additional loss reserves and legal expenses of approximately $200,000. Increase public safety costs ($371,278): The budget for both Police and Fire services are increasing approximately 2% over current year costs. Police costs are scheduled to increase by $281,925, while the budget for Fire services is scheduled to increase by $89,353. While the police services contract increased by 1.07% or $142,399, the remaining $139,526 increase in police service costs is due to additional grant funded programs and reimbursements. All of these increases can be attributed to increases in overall costs for personnel, supplies and equipment. Annual cost for positions added at mid -year (5255,004): During the current fiscal year, the City Council accepted staff recommendations to fund two new positions in the Community Development IMF Department and one new position in the Public Works Department. These positions were requested to address the increased development and building permit activity, and to improve traffic signal maintenance. The positions are now filled and the full -year cost for these positions included the Fiscal Year 2014/2015 budget. General Fund Analysis The Fiscal Year 2014/2015 proposed budget is balanced, with total general fund operating expenditures of $33,544,747 and revenues of $36,125,620. In addition to the operational expenditures, staff is recommending $1,924,000 of general fund revenue be used to fund capital improvement projects. These projects are: Sales Tax Sharing Rebate Payments $ 378,000 Sidewalks — Various Locations $ 55,000 Handicap Access Ramps — Various Locations $ 20,000 Pavement Management Plan Street Improvements $ 1,000,000 Horseshoe Drive Drainage Improvements $ 37,000 Avenida Carranza Drainage Improvements $ 41,000 Perimeter Landscaping of City Owned Lots on Ave 52 $ 313,000 City Hall Customer Service Center (Design) $ 80,000 After accounting for these proposed capital expenditures, the total general fund revenue versus expenditures is $656,873. After deducting the anticipated SRR revenue, available unallocated general fund revenue is $409,134. These funds may be used for the $48,140 of supplemental budget requests (listed later in this report) or they can be added to the general fund reserves. Prior Council discussions regarding reserves surfaced a proposal to transfer at least 50% of projected surpluses to reserves. Additional Information Transfers Also contained in the proposed budget are transfers in and out of various funds for operations, capital projects, and non -operational items. For example, operating transfers include: grant funds relating to public safety ($112,978) and Community Development Block Grant ($30,000) that are required to be booked into a special revenue fund, then are transferred to the general fund where the operational expense is budgeted transfer of the City's share of annual SRR merchandise revenue between the two SRR funds ($20,000) annual funding from the general fund to the Public Safety Officer fund ($2,000) annual repayment on an advance between two development impact fee funds ($10,000) "Pa the estimated inter -fund advance from the general fund to the SRR fund ($247,739) capital projects that are budgeted in a single fund (401), with revenue deriving from various other funds including general, special revenue, and equipment replacement ($5,406,146) With regard to the SRR transfer, as mentioned previously, the Fiscal Year 2014/2015 revenue estimate anticipates a minor (.6%) increase over the current year budget, for total revenue of $3,609,755. The projected Fiscal Year 2014/2015 expenditures total $4,287,105. These expenditures include an equipment depreciation cost of $430,611, which, while required to be included in the operating budget, is a non-cash transaction and therefore does not affect the cash position of the SRR fund. As a result, the cash needs to support SRR operations is $247,739. User Fee Update As a part of the annual budget process, staff, in conjunction with the City's revenue consultant, has completed a review of existing fees and charges, and staff will be presenting recommendations to the Council at the June 17, 2014 meeting. The recommendations include minor adjustments to existing fees and charges, but these changes have not been incorporated into the proposed budget at this time. Classification and Compensation Study The City is currently in discussions with the employee association regarding the recently completed classification and compensation study. Depending on the outcome of these discussions, there will be an impact on the City budget; however, no amounts have been made a part of the proposed budget at this time. Supplemental Requests Not included in the proposed Fiscal Year 2014/2015 budget are supplemental requests that total $48,140; the following items comprise these supplemental requests: $12,000 $ 9,800 $11,340 $ 3,000 $ 2,000 $10,000 Staff restructuring — City Manager's Office Rent for facility use of multipurpose room at Colonel Mitchell Paige Middle School for 9 months to offer community classes in north La Quinta Part-time staff for Wellness Center (extended hours with facility upgrade) Part-time staff at Franklin Elementary for classes until Wellness Center is open Dog park over -seeding Tree pruning The budget includes summaries of these requests. Each department will further detail these requests during the budget presentation. 113 Conclusion With the presentation of the preliminary budget, the City Council may wish to request further information regarding specific items and then provide direction to staff regarding the next steps in the overall budget process. At the conclusion of discussion during the May 20, 2014 Study Session, the City Council can determine the next steps, including a potential second Study Session, prior to budget adoption on June 17, 2014. ALTERNATIVES: Council may choose to receive and review the proposed budget and direct staff to schedule a subsequent Study Session to continue budget discussion, or direct staff to prepare a Fiscal Year 2014/2015 Final Budget for the June 17, 2014 City Council meeting. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1. Fiscal Year 2014/2015 Proposed Budget "n 115 N tk*l 1101610 01 W#4 9 rW,,r �•�r `t I 444 `{ s{ SW4 • �"+ Ar Kristy Franklin Councilwoman Linda Evans Councilwoman Kathy Jenson, City Attorney Rita Conrad, Finance Director City of La Quinta Fiscal Year 2014/15 Proposed Budget City Officials City Council Don Adolph Mayor Cit Sta Frank Spevacek City Manager Les Johnson, Community Development Director Terry Henderson Councilwoman Lee Osborne Mayor Pro -Tem Susan Maysels, city clerk Ed ie Hylton, Community Services Director Tim Jonasson, Public Works Director CITY MEETING DATE: May 20, 2014 ITEM TITLE: DISCUSS FISCAL YEAR 2014/2015 PROPOSED BUDGET AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Discuss the Fiscal Year 2014/2015 Proposed Budget. EXECUTIVE SUMMARY: • The Fiscal Year 2014/15 Budget was developed with all departments directed to maintain flat budgets. • The budget projects that the City will receive $1,739,920 in additional revenue and will have $1,330,786 in increased revenue when compared to Fiscal Year 2013/14. • While departments endeavored to maintain flat budgets, costs did increase as a result of a CalPERS rate increase and other contract cost increases ($487,647), increased insurance costs ($470,118), police and fire contract cost increases ($371,278), and staff costs resulting from new positions in the Public Works and Community Development Departments that were added during the mid -year budget review ($255,004). • The departments have submitted supplemental budget requests that total $48,140. • After funding a SilverRock operations deficit due to reduced play resulting from the Canal realignment (not including the supplemental budget requests), staff projects that the Fiscal Year 2014/15 budget will have a surplus of $409,134. 2 FISCAL IMPACT: The proposed budget is balanced, with projected general fund revenues of $36,125,620 and proposed operational and capital expenditures of $35,468,747. While this leaves a projected surplus of $656,873, the General Fund must provide $247,739 to the SilverRock operation to cover a projected operating deficit due to the Canal construction activity. The net surplus is $409,134. BACKGROUND/ANALYSIS: The proposed budget provides the necessary funding to continue the current high service levels while ensuring a sound financial structure. It contains financial information for all City funds, which includes the general fund, special revenue funds, capital funds, and enterprise funds. Each of the funds serves a specific purpose or governmental accounting requirement, with the general fund being the primary source for funding the City's major activities including public safety and daily operations. As such, the focus of staff's budget efforts is on the general fund. Before developing their proposed budgets, Departments were given direction to sustain current service levels while maintaining or reducing costs wherever possible. As a result, there are no new programs included in the proposed budget; however, staff has provided a list of supplemental requests for the Council's consideration. 2014/2015 Revenue Budget The proposed general fund revenue for FY 2014/15 is $36,125,620, an overall 5.1% or $1,739,920 increase over the current year budget of $34,385,700. Staff's approach to projecting revenue included a comprehensive review of year-to- date receipts, analysis of revenue anomalies to identify potential one-time revenue spikes, and looking at the upcoming year's overall economic health and potential growth. The City's major general fund revenues include property tax, sales tax, transient occupancy tax (TOT), and development -related revenues. The approach taken in developing these revenue sources is as follows: Property Tax — year-to-date amounts were refined for the one-time payment of $1,993,965, representing the City's portion of the $41,378,966 that was required to be paid as a result of the dissolution of the Redevelopment Agency. The adjusted base was then increased by 2%, which is the maximum amount that property tax assessments can be adjusted from year to year. This results in total estimated property tax revenue of $7,165,630 for FY 2014/15. Sales Tax — the City utilizes the services of HdL to audit its sales tax receipts from the State Board of Equalization. In addition to providing audit services, HdL develops and regularly monitors the sales tax budget and actual receipts. For Fiscal Year 2013/14, the budget versus actual comparison is within $17,000 of the 3 original budget of $8,128,000. With this information in hand, staff concurs with HdL's projected 2014/2015 sales tax amount of $8,247,000, a 1.46% growth factor over the current year. TOT — the original TOT budget for 2013/14 was $5.6 million. Based on the City's successful implementation of a short-term rental program for privately owned properties, along with the overall improvement in the tourist economy, staff recommended a mid -year adjustment upward of $300,000, which the City Council approved. End -of -year receipts are anticipated to meet the new budget of $5.9 million, and this same amount has been used for the Fiscal Year 2014/2015 budget. Development Related Revenues — This category of fees is one of the more complex to analyze and predict, because while past revenue trends can assist in the development of future projections, there are typically significant anomalies embedded within one or more of the revenue categories that make up the overall development related revenue category. Another factor complicating staff's analysis is that some of the revenue categories, when migrated to the new financial system, resulted in some revenue amounts being deposited into incorrect categories. This situation is currently being corrected; however, it created additional difficulty in the development of Fiscal Year 2014/2015 revenue projections. Therefore, Community Development and Public Works staff reviewed the current year revenue receipts and end -of -year projections including the modifications made during the mid -year budget review, and then factored into those amounts potential development activity for the coming year based on their knowledge of specific potential projects. This analysis resulted in an increase in overall development related revenue of 9.8% over the current year budget, from $1,432,200 in the current fiscal year to $1,572,844 in Fiscal Year 2014/15. Community Services revenue was developed utilizing current receipts activity and information regarding facilities availability during the coming fiscal year. For example, revenue for Senior Center events was reduced due to the partial closure related to the construction of the Wellness Center expansion project, while youth and adult sports revenue was increased for the coming year based on current activity. Total budgeted revenue for the coming year is $461,750. With regard to other major revenue sources contained in the proposed budget, staff utilized information from various sources to assist in the development of projections, including the State Department of Finance (Gas Tax; Motor Vehicle in Lieu fee) and the County of Riverside (Measure A; Library revenue; Fire revenue). When developing revenue projections for SilverRock Resort (SRR), staff considered several factors, including course closure for a portion of the coming fiscal year due to the continuing work on the canal relocation project being done by the Coachella Valley Water District. In addition to factoring the potential revenue loss from these 4 activities ($247,739), staff also considered the increase in golf activity that was experienced during the last several months, which can be attributed to an overall increase in tourist related activity in the Coachella Valley. The ultimate result of these factors is a minor year-to-year increase (approximately .6%) in overall SRR revenue. Both the current and coming fiscal years' revenue have been affected by the canal work, and it is anticipated that once this work is complete, SRR operational costs will be fully offset by annual revenue, as was the case in Fiscal Years 2011/12 and 2012/13. 2014/2015 Expenditure Budget In developing their expenditure budgets for the coming fiscal year, Departments utilized a "status quo" approach, using the Fiscal Year 2013/14 budget, as modified at mid -year, as a base for the development of their Fiscal Year 2014/2015 budgets. The budget includes $1,330,786 in increased expenditures, with the major costs as follows: • Increases in various costs of doing business ($487,647): Operational costs for items including an increase in the City's CalPERS retirement fund rate (CaIPERS is increasing their rates over the next five years), the cost of supplies, and the increased cost of service and maintenance agreements. • Increase insurance costs ($470,118): The City is required to pay a retrospective (2013) liability deposit of $209,320. This deposit is based upon liability claims in the previous year and all open claims in all previous coverage periods. Almost all of the City's 2013 retrospective deposit is attributable to adverse claim development in the 2010-11 and 2011-12 coverage periods. Two slip/trip claims (September 2012 and March 2013) are heavy contributors, requiring additional loss reserves and legal expenses of approximately $200,000. • Increase public safety costs ($371,278): The budget for both Police and Fire services are increasing approximately 2% over current year costs. Police costs are scheduled to increase by $281,925, while the budget for Fire services is scheduled to increase by $89,353. While the police services contract increased by 1.07% or $142,399, the remaining $139,526 increase in police service costs is due to additional grant funded programs and reimbursements. All of these increases can be attributed to increases in overall costs for personnel, supplies and equipment. • Annual cost for positions added at mid -year ($255,004): During the current fiscal year, the City Council accepted staff recommendations to fund two new positions in the Community Development 9 Department and one new position in the Public Works Department. These positions were requested to address the increased development and building permit activity, and to improve traffic signal maintenance. The positions are now filled and the full -year cost for these positions included the Fiscal Year 2014/2015 budget. General Fund Analysis The Fiscal Year 2014/2015 proposed budget is balanced, with total general fund operating expenditures of $33,544,747 and revenues of $36,125,620. In addition to the operational expenditures, staff is recommending $1,924,000 of general fund revenue be used to fund capital improvement projects. These projects are: • Sales Tax Sharing Rebate Payments $ 378,000 • Sidewalks — Various Locations $ 55,000 • Handicap Access Ramps — Various Locations $ 20,000 • Pavement Management Plan Street Improvements $ 1,000,000 • Horseshoe Drive Drainage Improvements $ 37,000 • Avenida Carranza Drainage Improvements $ 41,000 • Perimeter Landscaping of City Owned Lots on Ave 52 $ 313,000 • City Hall Customer Service Center (Design) $ 80,000 After accounting for these proposed capital expenditures, the total general fund revenue versus expenditures is $656,873. After deducting the anticipated SRR revenue, available unallocated general fund revenue is $409,134. These funds may be used for the $48,140 of supplemental budget requests (listed later in this report) or they can be added to the general fund reserves. Prior Council discussions regarding reserves surfaced a proposal to transfer at least 50% of projected surpluses to reserves. Additional Information Transfers Also contained in the proposed budget are transfers in and out of various funds for operations, capital projects, and non -operational items. For example, operating transfers include: • grant funds relating to public safety ($112,978) and Community Development Block Grant ($30,000) that are required to be booked into a special revenue fund, then are transferred to the general fund where the operational expense is budgeted • transfer of the City's share of annual SRR merchandise revenue between the two SRR funds ($20,000) • annual funding from the general fund to the Public Safety Officer fund ($2,000) • annual repayment on an advance between two development impact fee funds ($10,000) 2 • the estimated inter -fund advance from the general fund to the SRR fund ($247,739) • capital projects that are budgeted in a single fund (401), with revenue deriving from various other funds including general, special revenue, and equipment replacement ($5,406,146) With regard to the SRR transfer, as mentioned previously, the Fiscal Year 2014/2015 revenue estimate anticipates a minor (.6%) increase over the current year budget, for total revenue of $3,609,755. The projected Fiscal Year 2014/2015 expenditures total $4,287,105. These expenditures include an equipment depreciation cost of $430,611, which, while required to be included in the operating budget, is a non-cash transaction and therefore does not affect the cash position of the SRR fund. As a result, the cash needs to support SRR operations is $247,739. User Fee Update As a part of the annual budget process, staff, in conjunction with the City's revenue consultant, has completed a review of existing fees and charges, and staff will be presenting recommendations to the Council at the June 17, 2014 meeting. The recommendations include minor adjustments to existing fees and charges, but these changes have not been incorporated into the proposed budget at this time. Classification and Compensation Study The City is currently in discussions with the employee association regarding the recently completed classification and compensation study. Depending on the outcome of these discussions, there will be an impact on the City budget; however, no amounts have been made a part of the proposed budget at this time. Supplemental Requests Not included in the proposed requests that total $48,140; requests: • $12,000 • $ 9,800 • $11,340 • $ 3,000 • $ 2,000 • $10,000 Fiscal Year 2014/2015 budget are supplemental the following items comprise these supplemental Staff restructuring — City Manager's Office Rent for facility use of multipurpose room at Colonel Mitchell Paige Middle School for 9 months to offer community classes in north La Quinta Part-time staff for Wellness Center (extended hours with facility upgrade) Part-time staff at Franklin Elementary for classes until Wellness Center is open Dog park over -seeding Tree pruning The budget includes summaries of these requests. Each department will further detail these requests during the budget presentation. Conclusion With the presentation of the preliminary budget, the City Council may wish to request further information regarding specific items and then provide direction to staff regarding the next steps in the overall budget process. At the conclusion of discussion during the May 20, 2014 Study Session, the City Council can determine the next steps, including a potential second Study Session, prior to budget adoption on June 17, 2014. ALTERNATIVES: Council may choose to receive and review the proposed budget and direct staff to schedule a subsequent Study Session to continue budget discussion, or direct staff to prepare a Fiscal Year 2014/2015 Final Budget for the June 17, 2014 City Council meeting. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1. Fiscal Year 2014/2015 Proposed Budget 8 FY 2014/15 PROPOSED BUDGET SUMMARY OF SIGNIFICANT CHANGES BY DEPARTMENT City Council This budget has been reduced by $453,000 or 64% due to the transfer of the City Attorney costs and Membership Dues cost to other budgets. The Attorney and Attorney/Litigation cost of $380,000 has been transferred to a new City Attorney budget. In addition, the Membership Dues cost (for City membership in regional, state and national organizations) of $73,000 has been transferred to the City Manager's budget. The rationale for moving these two items is to gain a better understanding of the true costs associated with City Council activities. Both the Attorney and Membership Dues expenses benefit all City operations and not just Council operations. The total Council budget is reduced by $453,000 from a projected $703,300 to $250,000. City Manager Overall, this budget has increased by $73,000 due to the transfer in of the $73,000 of Membership Dues cost from the Council budget. Otherwise, there have been no other changes. The City Manager's Office currently oversees all City operations and directly manages the City's police, fire and refuse contracts. The City Manager is recommending that the Council consider a supplemental budget request of $12,000. This request would facilitate the following: • Establishing a Deputy City Manager position and upgrading a Senior Secretary position to an Executive Assistant position. The $12,000 would fund salary and benefit increases related to creating/upgrading these positions. The rationale for this recommendation is to have the Deputy City Manager oversee the City's Community Services Department and the City's Human Resources function. If approved, the current Community Services Director would be appointed to the Deputy City Manager position. This endeavor would also result in relocating the Community Services Department to the City Hall west wing so that the staff of both departments may interact on a daily basis. This location relationship would then facilitate having the new Executive Assistant (the upgraded Senior Secretary) assume higher level Human Resource and Community Services tasks. In addition, an Executive Assistant position in the City Manager office would be reclassified to content editor/writer; there would be no modification to salary or benefits with this reclassification. This position would continue to facilitate staff report preparation and review and also assist with City communications and developing state and national legislative advocacy pieces, and 9 FY 2014/15 PROPOSED BUDGET SUMMARY OF SIGNIFICANT CHANGES BY DEPARTMENT assist the Community Services Department with print, digital and social media communications and marketing. Another initiative these departments would undertake is improving and enhancing the City's customer service focus and outreach. - Police Services In contracting with the Riverside County Sheriff's Department, annual cost increases take place and are passed onto contract cities. The increases in police services are attributed to a rise in personnel costs for Sheriff Department sworn and non -sworn staff and activation of the new Public Safety Enterprise Communication System (PSECS). A new line item in the proposed budget is a charge for jail access fees, which are now being passed onto contract Cities. - Fire Services In contracting with Riverside County Fire Department, annual cost increases take place and are passed onto contract cities. While CalFire's costs increased approximately 7%, the City's direct costs increase by about 1 % because the cost increases are mainly personnel costs such as health care and workers compensation, which is only a portion of the entire contract. New line items in the proposed budget: • Computer charge — to install and maintain medical report writing tablets and transmission to hospitals on fire engines, • Landscape charges — fire station landscape costs directly attributed to the stations • Pollution insurance — Fire services share of the total city cost. - Information Technology With the one-time upgrade and investment in new software systems, machinery/equipment expenses have declined. Through the new investment, the City is moving towards hosted/cloud based solutions and leasing of equipment, which has lowered citywide depreciation expenses. Software maintenance agreement costs have increased because of the addition of annualized license costs for the permit tracking software. In order to maintain the new systems, specialized programmer and CIS technician services are needed to support the delivery of City services over the internet. Lastly, travel and training has increased to conduct regular citywide technology trainings and to provide individualized support to staff in working on the new software systems. Human Resources 10 FY 2014/15 PROPOSED BUDGET SUMMARY OF SIGNIFICANT CHANGES BY DEPARTMENT Unanticipated or lingering unemployment claims are expected (account has traditionally retained a $25,000 balance). Recruiting activity costs, including fingerprinting, pre-employment physicals and background checks have increased due to increased hiring activity to fill vacancies created by retirements, internal promotions and new positions. Employee assistance program costs doubled this year (first increase in 5 years); CJPIA Annual Forum travel costs were added. Liability and Workers' Compensation premiums enjoyed a refund last year of $330,000; however this year increased $200,000 over last year's original premium. Property, auto, earthquake, terrorism, and employee theft/fraud premiums are estimated to increase by 5%, and pollution premiums are estimated to increase by 10% (due every 3 years; last paid in 2011). It should also be noted that budgeting for the City's insurance costs has been moved from the Human Resources program to the Central Services program in the Finance Department. City Clerk Expenses associated with the two projects initiated in 2013/14 will continue in 2014/15 — (1) scanning Public Works and Community Development files into the electronic file repository, and (2) updating the Municipal Code. There are no changes in staffing between 2013/14 and 2014/15. Year to year dollar differences are due to step increases expected for two employees and corresponding adjustments to benefits. The major increase in costs for the Department is $50,000 for the bi-annual consolidated election. The remaining amount covers increases in annual software maintenance and Municipal Code publishing; and training for succession planning. Finance The Finance Department anticipates maintaining current staffing and expenditure levels for FY 2014/15, with no staff additions or major operational cost increases budgeted. The only major year-to-year change is the allocated charge for information technology, which is increasing approximately $25,000. Community Services The Community Services Department budget and service levels remain static with a few exceptions. Changes to the budget are initiated from either resident concerns or the impact of the Fitness Center expansion. It should be noted that the funds 11 FY 2014/15 PROPOSED BUDGET SUMMARY OF SIGNIFICANT CHANGES BY DEPARTMENT needed to address these items are also listed in the Proposed Budget staff report under Supplemental Requests. - Administration There are no major changes to this budget however, staff is requesting adding programs in North La Quinta through a facility use agreement at Colonel Paige Middle School. Classes include fitness, recreation and leisure classes. Classes would be held for teens and adults during evening hours. The cost for facility rental is $9800. - Senior Center (Fitness and Wellness addition) The addition of the Fitness Center will need additional part time staff of $11,340 to expand hours at the Fitness Center. New hours of operation include early mornings, evenings and Saturdays. Revenue of $26,000 is anticipated from the Fitness Membership sales. The Fitness Center addition will be open for 6 months. - Recreation Request for part time staff is needed to relocate evening programs during the center renovation for $3,000. Programs will be relocated to Franklin Elementary, Museum and the Library. - Library This budget is fully funded from Library funds. The Library Contract with Riverside County EDA will remain the same for this fiscal year. An LED conversion is planned for the Library with a potential rebate from IID. - Parks Maintenance Residents have requested improved city wide tree maintenance at a cost of $10,000. The dog parks at Seasons and Pioneer Park are heavily used creating large dirt areas. Over seeding is a recommended solution to this issue for $2,000. - Public Buildings The YMCA Preschool building (owned by the City) is in need of maintenance work costing $15,000. This includes concrete replacement on the patio and maintenance for the building and property. This facility offers full day preschool for children. - SilverRock Resort The canal relocation has closed the back nine from July -September impacting revenue. The golf course plans to be operational in November after over seeding. Community Development The 2014/15 budget includes full year funding for two additional positions that were approved by the City Council as a part of the mid -year budget review in 12 FY 2014/15 PROPOSED BUDGET SUMMARY OF SIGNIFICANT CHANGES BY DEPARTMENT March 2014. These positions - Permit Operations Manager and Office Assistant, have both recently been filled. The Department will continue to leave vacant the position of Assistant Planner, which has been vacant since Sept 2013, The Planning Division has decreased its professional services budget for FY 2014/15, anticipating the need for less outside assistance, and only on an as needed basis. The Department has also reduced the budget for temporary agency services funds in the Administration Division. The travel & training budget is increasing to provide for training opportunities relating to the new permit software, as well as for Board and Commission training. The Department has budgeted for the continuation of its animal shelter and after hours animal control services with Riverside County. The budget for code compliance abatement and cleaning expenses was reduced. Finally, the Department is requesting to replace the current animal control vehicle, which has been fully depreciated and would be replaced from the City's Equipment Management Fund. Public Works The FY 2014/15 proposed budget for Public Works is essentially unchanged, other than the full year funding for the previously approved Traffic Signal Maintenance Supervisor as well as increases for consultant contracts for development plan and map check and for contract inspection services that reflect the increased development activity that occurred in the second half of this fiscal year. However, these costs are largely offset by additional revenues paid through development permit fees. In addition, the reimbursement amount to the general fund, which is shown as a negative expense (credit) in the Administration and Engineering Services programs, is reduced in FY 2014/15. This line item is the mechanism by which the general fund is reimbursed for staff costs and supplies associated with capital improvement projects that are paid for by restricted funds, and the year-to- year change is due to the fact that at the time the FY 2014/15 budget is developed, staff budgets for only new CIP projects, not current projects that will be carried over. Once year-end close is completed and carryover project amounts are identified, this reimbursement budget will be adjusted for the approved carryovers. Finally, the Department is requesting the replacement of a fully depreciated light duty pickup truck and the City's pool vehicle, which is also fully depreciated. These purchases will be made from the Equipment Management fund. 13 00000000�000000 CR 06 N 0 0 0 01` O O O O N CR O C? 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LO _h T NO O N M V Ln (0 P- M It 00 O O Ln O U) o O T O M L- O O r T T M— 0 0 0 0 0 0 0 0 0 O o O T N N O O T N 00 O T O V tt (D O h r- t` [I- [I- I- n 1- L` N N M M M M O O T T T N LL) r Ln N N N N Cl) N N N N N N N N N N N N T T r r T N N N N V T Ln M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O 0 0 0 0 0 0 o 0 0 o 0 0 0 O O O O O O O O O O O O O O O O ® O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O o 0 o 0 o O y 0 0 0 0 0 0 999999999 99999999999999 O �0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O o 0 0 0 0 0 0 0 0 0 0 0 CD ' O aJ T T T T T T T T T T T T T T T T r r r T T T T T T r T T T 16 $1,01, 39 $1,107,40a City of la Qu i nta General Fund Revenue Fiscal Year 2014/2015 5138.150 ■ Taxes ■ Intergovernmental Revenue License & Permits r Charges for Services ■ Fines & Assessments ® Miscellaneous Revenue Transfers In Total Revenue $ 36,125,620 17 Code Expenditure Classification Expenditures Budget Expenditures Expenditures Budget 5002 3001 2012.2013 2013-2014 2013-2014 2013.2014 2014-2015 923,335 General Government Senior Center 393,534 385,200 369,600 96.0% 1001 City Council 718,632 724,600 729,946 100.7% 250,300 1002 City Manager 414,115 740,000 685,123 92.6% 751,591 1003 Economic Development 939,958 - - 1,371,505 - 1005 City Attorney - - - - 380,000 1004 Human Resources 919,433 761,600 571,850 75.1% 468,545 2001 City Clerk 360,883 392„500 405,505 103.3% 434,677 954.915 Total General Government 3,363,021 2,618,700 2,392,424 91.4% 2,2 99,Tf3 Note: This summary excludes recommended Operating and CIP Transfers of $2,171,739 (FY 2014-2015) 18 Community Services 5001 Building & Safety - Administration 238,832 - 5002 3001 Administration 911,038 100,540 906,900 902.0% 923,335 3002 Senior Center 393,534 385,200 369,600 96.0% 357,072 3003 Programs 175,377 198,100 183,200 92.5% 171,950 3004 Library - - - 155,100 - 3005 Maintenance 1,439,545 1,515,800 1,371,505 90.5% 1,400,394 3006 Museum - - - 900% 3,063,668 3007 Marketing & Community Relations 578,100 576,700 99.8% 563,050 3008 Public Buildings 1,002,900 964,900 96.2% 954.915 Total Community Services 2,919,494 3,780,640 4,372,805 115.7% 4,370,716 Finance & Central Services 4001 Finance 828,356 870,643 862,643 99.1% 897,642 4002 Central Services 835,788 4,326,665 4,301,840 99.4% 956,590 Total Finance & Central Services 1,664,144 6,197,308 5,16 ,483 0.4% 1,864,232 Note: This summary excludes recommended Operating and CIP Transfers of $2,171,739 (FY 2014-2015) 18 Public Safety 5001 Building & Safety - Administration 238,832 - 5002 Building & Safety - Inspection 1,515,850 5004 Building & Safety - Code Compliance 888,988 - 5006 Building & Safety - Animal Control 413,409 - 5054 Police 12,367,580 13,278,100 12,456,919 93.8% 13,560,025 5055 Fire 3,562,303 5,289,359 5,234,730 990% 5,378,712 5056 Emergency Services 148,408 6004 Total Public Safety 19,136,370 18,667,469 17,691,649 95.37o 1B,938,737 Note: This summary excludes recommended Operating and CIP Transfers of $2,171,739 (FY 2014-2015) 18 Community Development 6001 Administration 753,623 716,120 712,420 99.5% 1,095,162 6002 Planning 560,679 495,500 486,100 98.1% 457,055 6003 Building 951,300 971,300 102.1% 603,750 6004 Code Compliance/Animal Control 795,600 762,050 95.8% 795,531 6005 Emergency Services 199,200 155,100 77.9% 90,780 Engineering Services Total Community Development 1,314,302 3,157,720 3,086,970 97.8% 3,0-T2-,27 8 Note: This summary excludes recommended Operating and CIP Transfers of $2,171,739 (FY 2014-2015) 18 Public Works 7001 Administration 519,304 450,363 448,363 99.6% 455,405 7002 Development Services 599,187 637,800 630,304 98.8% 700,918 7003 Streets 393,022 71,008 17,426 24.5% 165,466 7004 Lighting & Landscape 329,423 718,931 530,971 73.9% 530,829 7006 Engineering Services 1,316,535 679,405 674,640 99.3% 1,201,050 Total Public Works Yj U -,4-7f2,557,607 2,301,704 900% 3,063,668 Total General Fund Expenditures o Note: This summary excludes recommended Operating and CIP Transfers of $2,171,739 (FY 2014-2015) 18 City of La Qu i nta General Fund Expenditures Fiscal Year 2014/2015 $247,739 1% In Public Safety (Police/Fire) i General Government Capital Improvement Plan Community Services ■ Public Works Community Development Transfers Out Total Expenditures $ 35,7161486 19 7 ;j 14 L U. 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Q N 0) Q, V1 Q Q ' _ O M E (n (0 M� O C C N N 2 Q�o�,a � ZQE��m 75 a) Q+ N �' m� o (/) rn w N2 o c o Ems• •C p�� CD 8 C Q O °: C x ,N M O O .co ac)> C x d 2 �' N 3 - C N Z f6 - O m (D J) o� r Q 0> O N N N>- N 0 C7 � c c o�� Q tea) L:1 fOj c C O c x�� nw�2E -a' 0) d C a. x mEnn1°f° N N � 0) Q f0 N .'u iii C m Q U~ .� c d 7 0 e0+ N C O O Cl Q N $? .N N O N W O = N O O p I (n2 f2 C'N ZHH d LL s2 zw F LL LL'ZUI- O OO N O OO O OOV Lo O O Z74 NO O(OO O N LO O Cl)O O fnO In LoO tD M M O Ip D) TO If}(fN 0)Lo Lo- coM (MN 01 M O (D Cl) CO v CO M M IT•T IT IT Y IT I v IT M IT 0 6 0 6 1 6 6 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000 O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 O O O O O O O 0 0 0 0 0 0 0 O O O vvvvvv�av vvvvvvv o00 N N N N N N N N N N N N N N N N c7 (h (O 27 CITY OF LA QUINTA, CALIFORNIA SCHEDULE OF OPERATING TRANSFERS FISCAL YEAR 2014-2015 FUND General Fund - 101 General Fund - 101 General Fund - 101 General Fund - 101 Federal Assistance Fund - 210 SilverRock Resort - 602 SilverRock Resort - 601 SLESF (COPS) - 212 JAG Grant Fund - 213 LQ Public Safety Officer - 275 Total TRANSFERS TRANSFERS IN OUT $ 100,000 12,978 $ 2,000 30,000 30,000 65,000 65,000 100,000 12,978 2,000 $ 209,978 $ 209,978 SCHEDULE OF CAPITAL IMPROVEMENT PROJECTS TRANSFERS FUND General Fund - 101 Quimby Fund - 220 Transportation DIF - 250 Measure A - 223 Equipment Replacement - 501 CMAQ Grant Fund - 240 Capital Improvement Fund - 401 TRANSFERS TRANSFERS IN OUT $ 1,924,000 294,887 91,160 802,500 50,000 2,243,599 $ 5,406,146 $ 5,406,146 $ 5,406,146 These transfers are for newly adopted projects for FY 14/15. Additional transfers will be recorded for projects that are carried over from FY 13/14. SCHEDULE OF INTERFUND ADVANCES FUND Street Facilities DIF - 255 Park Facilities DIF - 256 General Fund - 101 SilverRock Resort - 601 28 TRANSFERS IN TRANSFERS OUT 10,000 10,000 247,739 247,739 257,739 257,739 CITY OF LA QUINTA SPECIAL REVENUE & CAPITAL PROJECT FUNDS REIMBURSEMENTS TO THE GENERAL FUND FISCAL YEAR 2014/2015 29 Salary & Services & CspitalTotal Fringe Benefits Supplies I Equipment Reimbursement Gas Tax Reimbursements: Community Services Administration Civic Center Building Operations Public Works Administration Development & Traffic Maintenance & Uperatlons-Streets 771,494 345,368 1,116,862 Maintenance & Operations -Landscaping otal Gas I ax Reimbursements Measure A Reimbursements: Community Services Administration Civic Center Building Operations Public Works Administration Development & Traffic Maintenance & Operations -Streets Maintenance & Operations -Landscaping Total Measure A Reimbursements Lighting & Landscaping Reimbursements: Legislative Fiscal Services Central Services Community Services Administration Civic Center Building Operations Public Works Administration 2,200.00 2,200 Development & Traffic Maintenance & Operations -Streets - Maintenance & Operations -Landscaping 78,800 879,000 957,600 Maintenance & Operations -Park Total ig ting & Landscaping Reimbursements 78,80G 881,2UO 0 Civic Center Reimbursements: - Community Services Administration Civic Center Building Operations 201,400 201,400 Public Works Administration Development & I raffic Construction Management Maintenance & Operations -Streets - Maintenance & Operations -Landscaping Maintenance & Operations -Park Total Civic Center Reimbursemenis - 201,400 201,400 Capital Improvement Fund Reimbursements: City Manager - Fiscal Services 6,299 1,290 7,589 Community Services Admin 4,272 875 5,147 Senior Center 1,693 347 2,040 Parks Maintenance 1,562 320 1,882 Community Development Admin 3,664 750 4,414 Building & safety - Public Works Administration 31,370 6,425 37,795 Engineering Services 1 85,007 17,412 102,419 Total CapitalImprovement Fund Reimbursements 133,867 ,419 161,286 Library Reimbursements Community Services - Library 1,496,799 1,496,799 Community Services - Museum 268,443 268,443 ota Library Reim6ursemeints o, 4 1,765,242 AB 939 Reimbursements Development Services - City Manager 7,266 26,000 33,266 Planning -Administration Planning 35,321 35,321 Total 939 Reimbursements -42,587 26,000 68,581 Housing Authority Reimbursements Planning 87,534 87,534 ota ousing ut onty eim ursements 87,534 87,634 Successor Agency Reimbursements City Manager 222,768 11,725 234,493 City (;lerk 99,008 5,211 104,219 Finance 99,008 5,211 104,219 HR/Management Services 20,844 5,211 26,055 Central Services - 52,110 52,110 Total uccessor Agency Reimbursements 441,528 79,467 521.095 otal City ReimbursementsO the Ueneral Fund1,555,9 , 4,892,005 29 FUND TYPE - GENERAL FUND GENERAL FUND - The primary fund of the City used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, City Clerk, Community Development, Public Safety, Public Works, and Community Services. Included within this fund are library and museum funds from an agreement with the County of Riverside to provide library services. FUND TYPE - SPECIAL REVENUE GASOLINE TAX FUND - To account for gasoline allocations by the State of California. These revenues are restricted by the State to expenditures for street related purposes only. LIBRARY FUND — This Fund accounts for the Revenues from property taxes generated for Library Services. The expenditures are incurred in the General Fund and reimbursed by the County of Riverside. FEDERAL ASSISTANCE FUND - This Fund is used to account for Revenues from the Community Development Block Grants received from the Federal Government and the expenditures of those resources. INDIAN GAMING FUND - This Fund is used to account for the activities of a motor officer received under the provisions of an Indian Gaming Grant. QUIMBY FUND - This Fund is used to account for the accumulation of Developer Fees received under the provisions of the Quimby Act for Park Development and Improvements. Capital projects to be funded from this source will be budgeted and expended in a separate Capital Projects Fund. MEASURE A FUND — In 1988, Riverside County voters approved a half cent sales tax, known as Measure A, to fund a variety of highway improvements, local street and road maintenance, commuter assistance and specialized highway transit projects. This fund is used to collect this tax and pursuant to the provision of Measure A, it is restricted for local street and road expenditures only. DEVELOPMENT AGREEMENT FUND — This fund is used to account for the proceeds of development agreement revenues collected and the related expenditures in accordance with State requirements. 30 DESCRIPTION OF FUNDS - CONTINUED FUND TYPE - SPECIAL REVENUE (continued) SOUTH COAST AIR QUALITY - This Fund is used to account for contributions from the South Coast Air Quality Management District. Use of such contributions is limited to reduction and control of airborne pollutants. COPS FUND - This fund is used to account for State of California funds used to fund law enforcement activities of the Riverside County Sheriffs Department. SUCCESSOR AGENCY TO THE LA QUINTA REDEVELOPMENT AGENCY REDEVELOPMENT OBLIGATION RETIREMENT FUND, PA1 AND PA2 - This Fund is used to account for the property tax increment received from the County of Riverside for the payment of enforceable obligations of the Successor Agency. POLICE & FIRE SURVIVORS - This fund is used to account for payments to survivors of deceased police or fire personnel serving the City of La Quinta. ART IN PUBLIC PLACES - This fund is used to account for developer contributions from Art in Public Places projects within the City of La Quinta. AB 939 FUND - This fund is used to account for franchise fees collected from the City Waste hauler that are used in accordance with Assembly Bill 939. SB 1266 FUND - This fund is used to account for transportation funds received from the State of California for road improvements. HOUSING AUTHORITY PAI AND PA2 - These funds are used to account for the housing activities of the Housing Authority which is to promote and provide quality affordable housing. COACHELLA VALLEY VIOLENT CRIME GANG TASK FORCE — This Fund is used to account for the revenues and expenditures of this valley -wide crime prevention program with funding coming from the member agencies and grant revenue. 31 DESCRIPTION OF FUNDS - CONTINUED FUND TYPE — DEBT SERVICE FINANCING AUTHORITY, DEBT SERVICE - This Fund is used to account for the debt service funds that will be used for the principal and interest payments of the Financing Authority outstanding debt. FUND TYPE - CAPITAL PROJECTS INFRASTRUCTURE FEE FUND -This Fund is used to accountforthe accumulation of resources, provided through developer fees for the acquisition, construction or improvement of the City's infrastructure as defined in Resolution 87-39. Capital projects to be funded from this source will be budgeted and expended in a separate Capital Projects Fund. TRANSPORTATION, PARK & RECREATION, CIVIC CENTER, LIBRARY COMMUNITY CENTER, STREET MAINTENANCE, LIBRARY, PARK MAINTENANCE AND FIRE FUNDS - These funds are used to account for developer impact fees collected for the above mentioned public improvements. CAPITAL PROJECTS FUND - The Capital Projects Fund is used to account for the Planning, Design and Construction of various Capital Projects throughout the City of La Quinta. FUND TYPE - INTERNAL SERVICE FUND EQUIPMENT REPLACEMENT - This account is used to account for the ultimate replacement of City owned and operated vehicles and equipment. INFORMATION TECHNOLOGY - This account is used to account for the ultimate replacement of City owned and operated computer hardware, software and computer maintenance and operations. PARK MAINTENANCE EQUIPMENT & FACILITIES - This account is used to account for the ultimate replacement of City owned and operated park equipment and facilities. 32 DESCRIPTION OF FUNDS- CONTINUED FUND TYPE — ENTERPRISE SILVERROCK GOLF COURSE FUND - This account is used to account for the golf activities of the SilverRock Golf course. SILVERROCK GOLF COURSE RESERVE FUND - This account is used to account for golf course reserves for future capital improvements of the SilverRock Golf course. FUND TYPE — AGENCY SUPPLEMENTAL PENSION SAVINGS PLAN —This account is a defined benefits plan through the Public Agency Retirement System (PARS) for retirees who qualify under IRS 415(m). The benefits depend solely on amounts contributed to the plan by the City, plus investment earnings. Disbursements are made from the fund for retirement payments. 33 f Actual Amended Estimated % of Requested !Expenditure Classification Expense Budget Expense Budget Budget 2012-13 2013.14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages 140,760 139,900 139,900 100.0% 139,900 Employee Benefits 25,497 20,500 20,500 100.0% 22,000 Insurance Benefits 77,909 82,100 82,100 100.0% 66,700 Workers Compensation Insurance - 10,300 10,300 100.0% 2,100 Other Benefits and Deductions 2,069 500 500 100.0% 700 • Operations & Maintenance Contract Services -Legal 388,277 380,000 391,246 103.0% - Services & Supplies -Travel 13,417 15,400 12,500 81.2% 15,400 Services & Supplies -Dues & Subscrip• 69,994 71,900 70,900 98.6% 1,000 Services & Supplies -Office 470 2,500 2,000 80.0% 2,500 Utilities 239 1,500 0.0% - --Total Operahons Mairil, -472,307 471,300 4-/6,646 • • ,r• 729,94 6 100. 7 250,300 Personnel Schedule Mayor & City Council Actual Actual Adopted 2012-13 2013-14 2014-15 5 5 5 34 City Manager Assistant to the City Manager Business Analyst - Executive Assistant 2 Executive Office Assistant 1 Total 4 35 y r Actual Amended Estimated y/o of Requested Expenditure Classification Expense Budget Expense $udget Budget 2412-13 2013-14 20'13-14 Expended 2014.15 Personnel Services Salaries & Wages 302,793 483,800 483,800 100.0% 487,400 Employee Benefits 52,918 71,000 71,000 100.0% 76,600 Insurance Benefits 42,875 87,000 87,000 100.0% 87,000 Workers Compensation Insurance 3,822 10,300 10,300 100.0% 6,800 Other Benefits and Deductions 4,612 7,000 7,000 100.0% 7,100 Total Personnel • • /• •• •• • 664,900 Operations & Maintenance Contract Services -Administration 109,305 185,000 181,309 98.0% 185,000 Contract Services -Professional 7,042 50,000 0.0% 26,000 Services & Supplies -Dues & Subscriptions 470 3,700 2,350 63.5% 76,200 Services & Supplies -Training 6,080 5,400 5,814 107.7% 8,000 Services & Supplies -Information Technolog 9,888 31,000 31,000 100.0% 48,160 Services & Supplies -Office 768 2,000 1,750 87.5% 2,000 Reimbursed to General Fund (129,309) (205,600) (205,600) 100.0% (267,759) Other Charges -Facilities & Fleet Maintenan 2,849 9,400 9,400 100.0% 9,090 Total s 094 80,900 . s 86,691 Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 City Manager Assistant to the City Manager Business Analyst - Executive Assistant 2 Executive Office Assistant 1 Total 4 35 Personnel Services Salaries & Wages Employee Benefits Insurance Benefits Workers Compensation Insurance Other Benefits and Deductions Operations & Maintenance Contract Services -Legal 0.0% 380,000 Total Operations0.01,••• Department Total 0. 0 1111� 380,000 Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 Note: There are no salaries and benefits allocated to this Division. 36 Actual Expenditure Classification Expense 2012-13 Amended Budget 2013-14 Estimated Expense 2013-14 % of Budget Expended Requested Budget ' 2014-15 Personnel Services Salaries & Wages Employee Benefits Insurance Benefits Workers Compensation Insurance Other Benefits and Deductions Operations & Maintenance Contract Services -Legal 0.0% 380,000 Total Operations0.01,••• Department Total 0. 0 1111� 380,000 Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 Note: There are no salaries and benefits allocated to this Division. 36 37 HUMAN r " Actual Amended Estimated % of Requested Expenditure Classification "Expense Budget expense Budget Budget 2012-13 2013-14 2013-14 Expended 2014.15 Personnel Services Salaries & Wages 460,628 299,100 299,100 100.0% 299,100 Employee Benefits 53,662 26,800 26,800 100.0% 28,700 Insurance Benefits 57,579 34,700 34,700 100.0% 34,700 Workers Compensation Insurance 3,793 4,100 4,100 100.0% 2,800 Other Benefits and Deductions 5,100 2,600 2,600 100.0% 2,600 Total Personnel 580,763 •• 367,300 100.0% 367,900 Operations & Maintenance State Unemployment Insurance 57,539 112,600 - 0.0% 25,000 Professional Services 45,116 55,500 9,500 17.1% 31,500 Services & Supplies -Travel 5,251 8,500 7,500 88.2% 9,300 Insurance 270,748 174,000 174,000 100.0% Services & Supplies -Dues & Subscriptions 15,066 29,500 4,850 16.4% 29,500 Services & Supplies -Information Technology 22,176 12,200 12,200 100.0% 19,264 Other Services -Advertising 533 6,000 500 8.3% 6,000 Services & Supplies -Office 130 4,100 4,100 100.0% 2,500 Reimbursed to General Fund (84,300) (11,900) (11,900) 100.0% (26,055) Other Charges -Facilities & Fleet Maintenance 6,411 3,800 3,800 100.0% 3,636 •a 204,550•% 100,645 •i 571.850 75.1 1,lu 468,645 Personnel Schedule Actual Actual Adopted 2012-13 2013-14 2014-15 Human Resources/General Services Manager 1 1 1 Management Assistant 1 1 1 Executive Assistant 1 - - Executive Office Assistant 0.5 - - Total 3.5 2 2 37 City Clerk Deputy City Clerk Secretary Office Assistant Receptionist Total W 4 CLERK Amended Estimated % of Requested _CITY Actual Expenditure Classification Expense Budget Expense Budget Budget 2012-13 2013-14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages 255,732 262,100 262,100 100.0% 269,900 Employee Benefits 41,336 38,400 38,400 100.0% 42,500 Insurance Benefits 40,147 68,300 68,300 100.0% 68,400 Workers Compensation Insurance 2,894 8,200 8,200 100.0% 4,100 Other Benefits and Deductions 3,875 3,800 3,800 100.0% 3,900 Total Persor�nel 3439B5 100.0% :0• Operations & Maintenance Contract Services -Professional 44,184 23,200 33,200 143.1% 89,400 Services & Supplies -Travel 1,503 2,200 1,850 84.1% 2,700 Services & Supplies -Dues & Subscriptions 2,000 1,200 1,145 95.4% 1,700 Services & Supplies -Information Technology 25,896 25,600 25,600 100.0% 39,771 Other Services -Advertising 2,366 15,000 5,000 33.3% 5,000 Services & Supplies -Office 2,429 3,500 3,500 100.0% 3,500 Reimbursed to General Fund (68,604) (66,500) (53,090) 79.8% (104,219) Other Charges -Facilities & Fleet Maintenance 7,123 7,500 7,500 100.0% 8,025 Total f 1/ s a Department Toial 360,883 392,500 405,505 103 39/b 4,677 Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 City Clerk Deputy City Clerk Secretary Office Assistant Receptionist Total W 4 _00NIMINITY SERVICM-ADMINISTRATION Actual Amended Estimated % of Requested Expenditure Classification Expense Budget Expense* Budget Budget 2012-13 2.013-14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages 378,409 303,700 303,700 100.0% 303,700 Employee Benefits 63,855 44,000 44,000 100.0% 46,900 Insurance Benefits 69,133 60,500 60,500 100.0% 60,500 Workers Compensation Insurance 4,799 7,200 7,200 100.0% 4,600 Other Benefits and Deductions 5,765 4,300 4,300 100.0% 4,300 Totals• 419,700 100.0% 420,000 Operations & Maintenance Contract Services 91,550 92,440 94,500 102.2% 104,800 Other Services 1,013 2,400 2,400 100.0% 2,400 Other Services -Maintenance - 23,000 - 0.0% - Services & Supplies -Travel 5,084 7,000 6,100 87.1% 6,100 Services & Supplies -Dues & Memberships 1,718 2,300 2,300 100.0% 4,300 Services & Supplies -Information Technology 26,700 23,400 23,400 100.0% 35,744 Services & Supplies -Office 10,408 10,700 4,500 42.1% 4,500 Other -Special Projects 220,774 406,700 340,100 83.6% 335,350 Services & Supplies -Printing 16,603 - - 0.0% Reimbursed to General Fund - - 0.0% (5,147) Other Charges -Facilities & Fleet Maintenance 15,227 13,900 13,900 100.0% 15,288 Total Operations & Maint 389.077 581,840 487,200 Department e r ■r --906 ,900 90.6% Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 Community Services Director 1 1 1 Senior Secretary 1 1 1 Office Assistant 1 - Recreation Supervisor 1.5 0.5 1 Recreativion Coordinator 0.5 0.5 0.5 Total 5 3 3.5 39 COMMUNITY „. CENTER Actual Amended Estimated 96 of Requested Expenditure Classification Expense Budget Expense Budget Budget ' 2012-13 2013-14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages 160,227 158,900 158,900 100.0% 151,060 Employee Benefits 28,672 23,400 23,400 100.0% 23,800 Insurance Benefits 46,647 50,700 50,700 100.0% 50,600 Workers Compensation Insurance 2,180 6,200 6,200 100.0% 2,500 Other Benefits and Deductions 2,323 2,300 2,300 100.0% 2,900 -1 otal Personnel 240.049rr 241,500 100,0% • a r Operations & Maintenance Contract Services -Professional 4,300 4,300 4,300 100.0% 4,300 Contract Services -Instructors 22,034 21,000 21,000 100.0% 10,500 Contract Services -Technical 2,500 3,000 2,500 83.3% 3,000 Utilities 28,231 33,000 27,500 83.3% 30,000 Contract Services -Janitorial 23,376 24,200 21,200 87.6% 12,435 Other Services -Maintenance 19,727 5,900 5,900 100.0% 5,900 Services & Supplies -Travel - 400 - 0.0% 200 Services & Supplies -Dues & Subscriptions 1,376 1,600 1,200 75.0% 1,800 Services & Supplies -Information Technology 14,784 18,300 18,300 100.0% 28,896 Services & Supplies -Office 20,045 18,000 12,200 67.6% 17,000 Reimbursed to General Fund - - - 0.0% (2,040) Other Charges -Facilities & Fleet Maintenance 17,112 14,000 14,000 100.0% 14,221 YoVil E nt-rr 128,100 r`• E �� Er Y1111!11611 r Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 Senior Center Supervisor Senior Center Activities Coordinator Senior Center Office Assistant Total 40 Personnel Schedule Recreation Supervisor Recreation Activities Coordinator Total Actual Actual Adopted 2012-13 2013-14 2014-15 0.5 1 0.5 Actual Amended Estimated % of Requested Expenditure Cla4ification lExpense Budget Expense Budget Budget 2012-73 2013-14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages 82,872 83,100 83,100 100.0% 82,000 Employee Benefits 10,287 8,400 8,400 100.0% 8,900 Insurance Benefits 15,023 16,900 16,900 100.0% 16,900 Workers Compensation Insurance 1,098 16,500 16,500 100.0% 1,300 Other Benefits and Deductions 2,753 800 800 100.0% 2,300 Tatrd Personnel 112,032 125,700 as 100.0% 111 400 Operations & Maintenance Contract Services -Instructors 42,707 48,400 34,000 70.2% 34,500 Services & Supplies -Special Events 4,990 5,500 5,500 100.0% 5,500 Services & Supplies -Travel 146 - 0.0% - Services & Supplies -Information Technology 4,932 6,100 6,100 100.0% 9,632 Services & Supplies -Office 9,145 9,600 9,100 9,100 Other Charges -Facilities & Fleet Maintenance 1,425 2,800 2,800 100.0% 1,618 Total Operations �sr •s 0 Personnel Schedule Recreation Supervisor Recreation Activities Coordinator Total Actual Actual Adopted 2012-13 2013-14 2014-15 0.5 1 0.5 0.5 0.5 0.5 1 1.5 1 41 a Actual Amended Estimated % of Requested Expenditure Classification Expense Budget Expense Budget `Budget 2012-13 2013-14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages Employee Benefits - Insurance Benefits Workers Compensation Insurance Other Benefits and Deductions 42 Total Operations & Maintenance Contract Services 713,555 906,600 906,600 100.0% 906,600 Utilities 49,883 54,000 51,500 95.4% 51,500 Contract Services -Janitorial 30,933 33,500 33,500 100.0% 33,500 Other Services -Maintenance 21,018 13,700 13,500 98.5% 13,500 Rental Services 137,050 137,100 137,100 100.0% 137,100 Machinery & Equipment - - 0.0% 41,000 Insurance 55,969 55,300 55,907 101.1% 91,566 Services & Supplies -Operating 154,624 223,700 203,700 91.1% 208,700 Reimbursed to General Fund (1,176,365) (1,437,200) (1,415,107) 98.5% (1,496,799) Other Charges -Facilities & Fleet Maintenance 13,333 13,300 13,300 100.0% 13,333 Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 The personnel at the Library are not City employees. 42 COMMUNITY SERVICES - VARK E MNANCE 0.25 Maintenance Worker 1 0.25 Golf & Park/Landscape Manager-SilverRock Actual Amended Estimated Q,6 of Requested Expenditure Classification Expense Budget' Expense Bridget Budget 2012-13 2013-14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages 131,361 90,300 90,300 100.0% 81,400 Employee Benefits 20,929 13,200 13,200 100.0% 12,400 Insurance Benefits 21,243 18,700 18,700 100.0% 16,900 Workers Compensation Insurance 1,654 2,800 2,800 100.0% 1,200 Other Benefits and Deductions 2,169 1,300 1,300 100.0% 1,200 Total Personnel- 1 �7,356 •• 126,300 100.0% 113,100 Operations & Maintenance Contract Services -Professional Services 65,453 169,000 35,000 20.7% 49,000 Contract Services -Technical 334,884 349,100 349,100 100.0% 349,100 Utilities -Parks 242,498 244,600 248,550 101.6% 254,600 Utilities 669 600 700 - 700 Contract Services -Janitorial 14,925 16,000 16,000 100.0% 16,000 Repair/Maintenance Agreements 23,976 21,000 22,500 107.1% 19,000 Services & Supplies -Training 545 1,000 455 45.5% 500 Services & Supplies -Information Technology 5,424 8,200 8,200 100.0% 22,635 Services & Supplies 69,370 75,000 59,700 79.6% 72,700 Reimbursed to General Fund - 0.0% (1,882) Other Charges -Facilities & Fleet Maintenance 504,446 505,000 505,000 100.0% 504,941 ro ljvwwm�wlii •10 of •. Personnel Schedule Actual Actual Adopted 2012-13 2013-14 2014-15 Maintenance Manager 0.25 Maintenance Foreman 0.25 Maintenance Worker 1 0.25 Golf & Park/Landscape Manager-SilverRock 0.6 Golf & Park/Landscape Manager -Parks 0.4 Total 0.25 0.15 0.75 0.5 0.35 0.33 1.75 1.35 0.98 43 COMMUNITY Actual Amended Estimated */b of #Requested Expenditure'Classification Expense Budget Expense Budget Budgat 2012-13 2013.14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages Employee Benefits Insurance Benefits Workers Compensation Insurance Other Benefits and Deductions 0 M S R': ph�`�ci. 'v - al -rffia FOR Operations & Maintenance Contract Services 19,742 - 0.0% Contract Services -Museum Consultant 175,000 183,300 183,300 100.0% 183,300 Contract Services -Credit Card Fees 151 500 300 60.0% 300 Contract Services -Technical 9,235 8,000 8,500 106.3% 8,500 Utilities 21,372 21,900 18,100 82.6% 17,400 Contract Services -Janitorial 9,300 10,500 10,500 100.0% 10,500 Repair/Maintenance Agreements 15,046 9,700 4,000 41.2% 7,500 Insurance 19,093 18,900 18,827 99.6% 31,552 Services & Supplies -Information Technology 1,572 - - 0.0% 858 Services & Supplies -Office 8 200 200 100.0% 200 Capital -Machinery & Equipment 25,000 10,000 40.0% 5,000 Reimbursed to General Fund (273,850) (281,300) (257,027) 91.4% (268,443) Other Charges -Facilities & Fleet Maintenanc 3,333 3,300 3,300 100.0% 3,333 ao Department t% Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 The personnel at the Museum are not City employees. 44 Personnel Schedule Recreation Supervisor Total Actual Actual Adopted 2012-13 2013-14 2014-15 - 0.5 0.5 - 0.5 Actual Amended Estimated % of Requested Expenditure Classification Expense Budget Expense Budget Budget 2012-13 2013-14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages 298,069 32,800 32,800 100.0% 32,800 Employee Benefits 38,077 4,800 4,800 100.0% 5,100 Insurance Benefits 41,537 8,600 8,600 100.0% 8,600 Workers Compensation Insurance 1,672 1,000 1,000 100.0% 500 Other Benefits and Deductions 4,358 500 500 100.0% 500 _. -- -., Total Persionnel 383,713 iQ MY �0, 1i.. Operations & Maintenance Contract Services 170,097 162,000 194,500 120.1 % 194,500 Contract Services -Consultants 5,000 Contract Services -Professional 131,349 - - Advertising 230,957 232,500 215,000 92.5% 220,000 Advertising -Other Services 2,433 29,200 20,000 68.5% 37,500 Services & Supplies -Office Supplies 766 300 0.0% 100 Services & Supplies -Travel 2,061 10,500 4,000 38.1% 7,500 Services & Supplies -Dues & Subscriptions 54,595 90,400 90,000 99.6% 50,225 Services & Supplies -Information Technology 22,176 4,600 4,600 100.0% 4,816 Reimbursed to General Fund (69,600) - Other Charges -Facilities & Fleet Maintenance 6,411 900 900 100.0% 909 Towl Operations a fl 51 / Personnel Schedule Recreation Supervisor Total Actual Actual Adopted 2012-13 2013-14 2014-15 - 0.5 0.5 - 0.5 0.5 45 COMMUNITY Adopted 2012-13 2013-14 2014-15 - 0.3 Actual Amended Estimated % of Requested Expenditure Classification Expense Budget Expense 'Budget Budget 2012-13 2013-14 2013-14 Expanded 2014-15 Personnel Services Salaries & Wages 152,400 152,400 100.0% 127,900 Employee Benefits 22,400 22,400 100.0% 20,100 Insurance Benefits 39,700 39,700 100.0% 39,600 Workers Compensation Insurance 4,700 4,700 100.0% 2,000 Other Benefits and Deductions 2,200 2,200 100.0% 1,900 Total Personnel err 221,400 100. r rr Operations & Maintenance Contract Services -Technical 34,900 34,000 97.4% 33,500 Utilities 147,500 134,000 90.8% 129,000 Maintenance Services 37,500 37,500 100.0% 37,500 Other Maintenance 60,000 42,500 70.8% 43,500 Rental Services 671,400 671,400 100.0% 671,400 Repair/Maintenance Agreements - - 0.0% 15,000 Services & Supplies 1,000 500 50.0% 500 Services & Supplies -Training 1,000 - 0.0% 1,000 Services & Supplies -Information Technolog 14,000 14,000 100.0% 2,890 Services & Supplies -Office 5,600 1,000 17.9% 2,000 Furniture 10,000 10,000 100.0% - Reimbursed to General Fund (201,400) (201,400) 100.0% (201,400) Other Charges -Facilities & Fleet Maintenani - 0.0% 28,526 Operaiians Maint. 781,500 743,500 95.1% 767:5Wf 5F r. 1,002,900 964,900 •. Personnel Schedule Golf & Park/Landscape Manager -Parks Facilities Manager Coordinator Maintenance Worker Total Actual Actual Adopted 2012-13 2013-14 2014-15 - 0.3 0.34 1 1 1 1 - 2.34 En Actual Amended Estimated % of Requested Expenditure Classification Expense Budget' Expense Budget Budget 2012.13 2013-14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages 644,028 574,100 574,100 100.0% 570,500 Employee Benefits 101,618 83,600 83,600 100.0% 88,200 Insurance Benefits 101,938 120,500 120,500 100.0% 120,500 Workers Compensation Insurance 7,590 14,400 14,400 100.0% 8,600 Other Benefits and Deductions 9,610 8,300 8,300 100.0% 8,100 Operations & Maintenance 32,892 74,100 67,000 90.4% 71,800 Contract Services Professional Services 37,748 41,000 41,000 100.0% 49,000 Services & Supplies -Travel 1,882 5,100 2,500 49.0% 2,500 Services & Supplies -Dues & Subscriptions 4,141 5,900 5,225 88.6% 5,300 Services & Supplies -Information Technology 34,524 42,700 42,700 100.0% 67,424 Other Services -Advertising 320 1,900 1,500 78.9% 1,500 Services & Supplies -Office 6,238 300 3,300 1100.0% 3,300 Reimbursed to General Fund (165,571) (114,457) (114,457) 100.0% (111,808) Other Charges -Facilities & Fleet Maintenance 11,397 13,200 13,200 100.0% 12,726 ■ ■ i • fe Y i ` • • � � a 'i v . - ,n e• n i •. Iva . - a s • i Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 Finance Director 1 1 1 Accounting Manager 1 1 1 Financial Services Assistant 1 1 1 Senior Secretary 1 1 1 Account Technician 1 1 1 Senior Account Clerk 2 2 2 Total 7 7 7 47 CENTRAL SERVICES Actual ,Amended Estimated % of gm Requested Expenditure Classification Expense Budget Expense Budget Budget 2012-13 2013-14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages Employee Benefits Insurance Benefits Workers Compensation Insurance Other Benefits and Deductions 48 Operations &Maintenance Utilities 56,824 85,000 70,000 82.4% 70,000 Repair/Maintenance Agreements 68,338 48,400 46,320 95.7% 48,320 Services & Supplies -Postage 21,253 35,000 32,000 91.4% 32,000 Services & Supplies -Membership Dues 727 100 155 155.0% 110 Services & Supplies -Information Technology 65,892 65,900 65,900 100.0% 66,190 Services & Supplies -Office Supplies 21,686 24,800 20,000 80.6% 20,000 Insurance - - 0.0% 747,578 Reimbursed to General Fund (10,152) (34,100) (34,100) 100.0% (52,110) Other Charges -Facilities & Fleet Maintenanc 20,422 20,800 20,800 100.0% 22,501 Transfers Out 700,884 4,080,765 4,080,765 100.0% 2,000 Total - 0 • d26,665 4,301,840 99.4% 956,590 MNam Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 Note: There are no salaries and benefits allocated to this Division. 48 '9 Actual Amended Estimated ` of Requested Expenditure Classification Expense Budget Expense Budget Budget 2012-13 2013-14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages Employee Benefits Insurance Benefits Workers Compensation Insurance Other Benefits and Deductions Note: The positions above are County employees. 49 Operations & Maintenance Contract Services - Officers 12,177,099 13,217,200 12,386,841 93.7% 13,497,873 Utilities 18,865 - 5,678 0.0% 6,500 Utilities - Maintenance 3,639 0.0% Repair/Maintenance Agreements 5,111 0.0% Rental Services 108,821 0.0% - Services & Supplies -Volunteers 1,994 16,000 16,000 100.0% 16,000 Services & Supplies -Information Technolc 7,848 7,800 7,800 100.0% 1,621 Other Services -Marketing 315 2,500 1,000 40.0% 1,000 Services & Supplies -Office Supplies 9,614 5,000 0.0% 5,000 Other Charges -Facilities & Fleet Maintena 34,274 34,600 34,600 100.0% 32,031 Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 Patrol Officer 31 31 31 School Resource Officer 3 3 3 Target Team 6 6 5 Motor Officer 4 4 4 Narcotics Task Force Officer 1 1 1 Gang Task Force Officer 1 1 1 Dedicated Lieutenant 1 1 1 Dedicated Sergeant 2 2 2 Community Service Officer 5 5 6 Commercial District Officer 1 1 2 Total 55 55 56 Note: The positions above are County employees. 49 FIRE DEPARTMOT Actual Amended Estimated % of Requested Expenditure Classification Expense Budget Expense Budget Budget 2012-13 2013.14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages Employee Benefits Insurance Benefits Workers Compensation Insurance Other Benefits and Deductions - Total Operalions Deparfn,iwl Tom] 4,b37,278 Operations & Maintenance Contract Services -Fire Services 4,346,510 5,096,200 5,065,029 99.4% 5,165,983 Contract Services -Humana 2012-13 25,000 25,000 100.0% 25,000 Utilities 35,697 36,000 37,500 104.2% 41,500 Contract Services - 9,400 - 0.0% 20,600 Contract Services -Pest Control 2,016 3,000 2,750 91.7% 3,000 Repair/Maintenance Agreements 43,532 46,500 46,250 99.5% 45,000 Insurance 17,258 20,000 19,401 97.0% 22,397 Services & Supplies -Office 5,000 0.0% 5,000 Services & Supplies -Small Tools/Equipmei 117 3,500 1,000 28.6% 2,500 Machinery & Equipment - 36,959 20,000 54.1% 35,000 Reimbursed to General Fund 79,740 - - 0.0% Other Charges -Facilities & Fleet Maintenai 12,409 12,800 12,800 100.0% 12,732 Total Operalions Deparfn,iwl Tom] 4,b37,278 5,289,359 5,234,730 99-0% 5,378,717 Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 Captain 3 3 3 Medic Engineer 2 2 3 Engineer 6 6 3 Fire Fighter II - Medics 6 6 9 Fire Fighter II 7 7 6 Fire Service Inspector 1 1 1 Total 25 25 25 Note: The positions listed above are County employees. 50 51 Actual Amended Estimated i% of Requested Expenditure Glassificatloh Expense Budget Expense ' Budget Budget 2012-13 2013-14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages 417,997 471,850 471,850 100.0% 715,100 Employee Benefits 69,595 59,500 59,500 100.0% 109,300 Insurance Benefits 55,167 59,300 59,300 100.0% 152,300 Workers Compensation Insurance 5,331 6,900 6,900 100.0% 10,600 Other Benefits and Deductions 6,866 5,900 5,900 100.0% 10,100 Total Personnet 554,955 603,450 603,450 100,011/0 997,400, Operations & Maintenance Professional Services 161,231 43,970 43,970 100.0% 2,000 Contract Services -Administration 29,700 29,700 100.0% 20,000 Services & Supplies -Travel 6,783 9,100 7,600 83.5% 8,600 Services & Supplies -Membership Dues 7,447 2,700 3,000 111.1 % 2,000 Services & Supplies -Information Technology 19,740 14,300 14,300 100.0% 28,896 Advertising 12,392 13,500 11,000 81.5% 13,500 Services & Supplies -Office Supplies 2,380 12,000 12,000 100.0% 12,000 Reimbursed to General Fund (17,004) (17,000) (17,000) 100.0% (4,414) Other Charges -Facilities & Fleet Maintenance 5,698 4,400 4,400 100.0% 15,180 Total Op 08,970 Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 Community Development Director 1 1 1 Community Development Manager 1 1 1 Building Official/Emergency Manager 0 0.5 1 Executive Secretary 1 0 0.85 Office Assistant 1 0.85 1 Permit Operations Supervisor 0 0 1 Permit Technician 0 0 3 Total 4 3.35 8.85 51 Principal Planner Associate Planner Assistant Planner Housing Coordinator Total 4 4 4 Actual Amended Estimated % of Requested Expenditure Classifiebtion Exp6nse Budget Expense Budget Budget 2012-13 2013-14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages 419,866 322,600 322,600 100.0% 325,500 Employee Benefits 67,045 47,400 47,400 100.0% 51,200 Insurance Benefits 62,170 68,900 68,900 100.0% 69,000 Workers Compensation Insurance 5,532 8,200 8,200 100.0% 5,000 Other Benefits and Deductions 4,749 3,200 3,200 100.0% 4,700 -Total Personnel 55-9,362 450,300 450,300 100-0% 455,400 Operations & Maintenance Professional Services 4,900 70,500 70,500 100.0% 60,000 Services & Supplies -Travel 651 10,200 2,500 24.5% 10,000 Services & Supplies -Membership Dues 2,071 3,800 2,100 55.3% 3,500 Services & Supplies -Information Technology 24,648 24,400 24,400 100.0% 38,528 Reimbursed to General Fund (38,076) (71,200) (71,200) 100.0% (122,855) Other Charges -Facilities & Fleet Maintenance 7,123 7,500 7,500 100.0% 12,482 TOtal •. • 35,300 79.2% Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 Principal Planner Associate Planner Assistant Planner Housing Coordinator Total 4 4 4 Community Development s Actual Amended Estimated °ia of Requested Expenditure Classification Expense Budget Expense Budget Budget 2012-13 2013-14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages 425,000 425,000 100.0% 237,600 Employee Benefits 62,400 62,400 100.0% 37,400 Insurance Benefits 102,800 102,800 100.0% 51,700 Workers Compensation Insurance 12,400 12,400 100.0% 3,600 Other Benefits and Deductions 6,200 6,200 100.0% 3,400 Total Personnel 608,800 608,800 100% 333,7W Operations & Maintenance Contract Services -Professional 275,000 300,000 109.1% 225,000 Services & Supplies -Travel 8,800 4,000 45.5% 8,600 Services & Supplies -Membership Dues 2,600 3,000 115.4% 1,500 Services & Supplies -Information Technology 36,600 36,600 100.0% 28,896 Operating Supplies 1,200 600 50.0% 600 Other Charges -Facilities & Fleet Maintenance 18,300 18,300 100.0% 5,454 Department Total 95 1 1300 971,300 10 2%, 003,760 Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 Plans Examiner Supervisor 0 1 1 Building Inspector II 0 2 2 Permit Technician 0 3 0 Total 0 6 3 53 Total 0 54 7. Actual Amended Estimated % of Requested Expenditure Classification Expense Budget Expense Budget Budget 2012-13 2013-14 2013-14 Expended 2014.15 Personnel Services Salaries & Wages 750,346 336,100 336,100 100.0% 336,500 Employee Benefits 106,706 48,900 48,900 100.0% 52,500 Insurance Benefits 128,912 85,400 85,400 100.0% 85,400 Workers Compensation Insurance 6,762 10,300 10,300 100.0% 5,100 Other Benefits and Deductions 10,998 4,900 4,900 100.0% 4,900 Total1,0M724 485,400 4785600 100.0%ra Operations & Maintenance Contract Services 123,898 142,000 142,000 100.0% 144,500 Contract Services -Technical 5,728 10,000 7,500 75.0% 7,500 Maintenance Services 7,432 29,800 7,250 24.3% 11,000 Operating Supplies 6,017 8,300 5,000 60.2% 6,000 Services & Supplies -Membership Dues 465 900 500 55.6% 500 Services & Supplies -Office Supplies 10,776 5,800 2,900 50.0% 1,500 Services & Supplies -Travel 2,152 3,400 1,500 44.1% 1,500 Services & Supplies -Information Technology 56,676 30,500 30,500 100.0% 48,160 Other Charges -Facilities & Fleet Maintenance 85,530 79,300 79,300 100.0% 90,471 OperationsTotal 3.10 ,000 M,450 890,L 311,121 Depariment Total�i 1a.i Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 Animal Control/Code Compliance Supervisor 0 1 1 Animal Control/Code Compliance Officer 1 0 4 4 Total 0 54 Operations & Maintenance Contract Services Utilities Services & Supplies -Travel Services & Supplies -Membership Dues Services & Supplies -Information Technology Repair/Maintenance Agreements Machinery & Equipment CERT Supplies Other Charges -Facilities & Fleet Maintenance 15,701 pevelopment - Emergency Services 16.4% 13,616 31,800 14,800 Actual Amended Estimated 9fs of Requested Expenditure Classification Expense Budget ' Expense Budget Budget 4,000 2012-13 2013-14 2013-14 Expended 2014-15 Personnel Services 1,000 - 0.0% 2,975 16,300 Salaries & Wages 69,098 74,500 74,500 100.0% 8,800 Employee Benefits 8,316 10,900 10,900 100.0% 1,400 Insurance Benefits 9,551 11,400 11,400 100.0% 2,600 Workers Compensation Insurance 472 1,300 1,300 100.0% 100 Other Benefits and Deductions 1,002 1,100 1,100 100.0% 100 Toiat Personnel ! 99,200 99,200 100.0% 1eBA Operations & Maintenance Contract Services Utilities Services & Supplies -Travel Services & Supplies -Membership Dues Services & Supplies -Information Technology Repair/Maintenance Agreements Machinery & Equipment CERT Supplies Other Charges -Facilities & Fleet Maintenance 15,701 18,300 3,000 16.4% 13,616 31,800 14,800 46.5% 1,177 9,200 500 5.4% 968 1,300 500 38.5% 4,932 4,000 4,000 100.0% 336 1,000 - 0.0% 2,975 16,300 15,000 92.0% 20,264 18,100 18,100 100.0% 1,500 17,000 6,000 800 9,632 6,500 11,500 7,000 17,848 Total Operations & Maim. 59,968, 100,100 $6,9g7f1 55.99w 77,780 Deparlinent Toial 148.408 199,200 155,100 77.9% 90,780 Personnel Schedule Building Official/Emergency Manager Secretary Total Actual Actual Adopted 2012-13 2013-14 2014-15 0 0.5 0 0.85 0.85 0 1.35 0.85 55 Personnel Schedule Public Works Director/City Engineer Management Analyst Senior Secretary Total Actual WORK9'-ADMINISTRATiON Adopted 2012-13 2013-14 2014-15 1 Actual Amended Estimated % of Requested Expefid}ture Classification Expense Budget Expense Budget' Budget 2012-13 2013-14 2013-14 Expended 2014.15 Personnel Services Salaries & Wages 284,866 269,700 269,700 100.0% 269,700 Employee Benefits 47,554 39,500 39,500 100.0% 42,300 Insurance Benefits 30,119 35,700 35,700 100.0% 35,700 Workers Compensation Insurance 3,439 4,100 4,100 100.0% 4,100 Other Benefits and Deductions 4,237 3,900 3,900 100.0% 3,900 Total Pers - onnel 370,214 352,900 352,900 1 •• • •• Operations & Maintenance Professional Services 132,674 165,104 165,104 100.0% 100,000 Services & Supplies -Travel 4,706 5,500 4,300 78.2% 5,500 Services & Supplies -Membership Dues 1,816 1,600 1,500 93.8% 1,600 Services & Supplies -Information Technology 14,832 12,200 12,200 100.0% 19,264 Services & Supplies -Office Supplies 6,354 6,200 5,500 88.7% 7,500 Reimbursed to General Fund (15,566) (96,941) (96,941) 100.0% (37,795) Other Charges -Facilities & Fleet Maintenance 4,274 3,800 3,800 100.0% 3,636 OperationsTotal 149,090 9 7,103 95,463• - Department Total 519,jO4 •,363 443,363 • Personnel Schedule Public Works Director/City Engineer Management Analyst Senior Secretary Total Actual Actual Adopted 2012-13 2013-14 2014-15 1 1 1 1 1 1 1 0 0 56 2 PUBLIC f .. . Actual Amended Estimated 6! of Requested Expenditure Classification Expense Budget Expense Budget Budget 2012-13 2013-14 2013-14 Expended 2014-15 Personnel Services Actual Adopted 2012-13 2013-14 2014-15 Salaries & Wages 347,985 279,300 279,300 100.0% 279,300 Employee Benefits 60,384 41,100 41,100 100.0% 44,000 Insurance Benefits 59,406 52,100 52,100 100.0% 52,100 Workers Compensation Insurance 4,592 6,200 6,200 100.0% 4,300 Other Benefits and Deductions 5,177 4,100 4,100 100.0% 4,100 Total Petsortndl a 382,800 382,800 10010% :00 Operations & Maintenance Professional Services 50,482 80,000 75,000 93.8% 95,000 Contract Services -Plan Checking 30,863 130,000 130,000 100.0% 150,000 Contract Services -Administration 0 0 0 9,100 Services & Supplies -Travel 3,478 8,400 6,500 77.4% 6,500 Services & Supplies -Membership Dues 881 2,800 2,300 82.1% 2,300 Services & Supplies -Information Technology 22,176 18,300 18,300 100.0% 19,264 Services & Supplies -Office Supplies 904 1,500 1,404 93.6% 500 Machinery & Equipment 0 10,000 10,000 100.0% 10,000 Reimbursed to General Fund - (8,300) (8,300) 100.0% Other Charges -Facilities & Fleet Maintenance 12,860 12,300 12,300 100.0% 24,454 Totat & 121,644 255,000 247,504 97,11% 317,113 _LWp_@rvTiemTozal 637,800 630,304 98.8% 700,918 Personnel Schedule Principal Engineer Associate Engineer Assistant Engineer II Counter Technician Permit Technician Assistant Civil Engineer Total Actual Actual Adopted 2012-13 2013-14 2014-15 1 1 1 0.5 0 0 1 0 0 1.5 0 0 0 1 1 0 1 1 57 Operations & Maintenance Contract Services -Street Striping Contract Services -Technical Utilities Contract Services -Janitorial Repair/Maintenance Agreements Contract Services -Street Sweeping Contract Services -Administration Services & Supplies -Travel Services & Supplies -Dues & Memberships Services & Supplies -Information Technology Services & Supplies -Signs & Tools Services & Supplies Reimbursed to General Fund Other Charges -Facilities & Fleet Maintenance 8,838 PUBLIC WORKS-STREETS 53,800 100.0% 30,000 10,141 - Actual Amended Estimsteti °1i of Fle(tueSted ' Expenditure Classification Expense Budget Expense "Budget Budget 100.0% 2.012-13 2013-14 2013-14 Expended 2014.15 Personnel Services 71,563 22,857 22,857 100.0% 23,000 Salaries & Wages 644,505 593,400 593,400 100.0% 566,900 Employee Benefits 110,127 80,500 80,500 100.0% 86,700 Insurance Benefits 178,894 161,500 161,500 100.0% 163,100 Workers Compensation Insurance 8,715 19,600 19,600 100.0% 8,700 Other Benefits and Deductions 7,323 6,000 6,000 100.0% 8,200 Total «nnel 949,565 861,000 861,000 100.0% 831,600 Operations & Maintenance Contract Services -Street Striping Contract Services -Technical Utilities Contract Services -Janitorial Repair/Maintenance Agreements Contract Services -Street Sweeping Contract Services -Administration Services & Supplies -Travel Services & Supplies -Dues & Memberships Services & Supplies -Information Technology Services & Supplies -Signs & Tools Services & Supplies Reimbursed to General Fund Other Charges -Facilities & Fleet Maintenance 8,838 53,800 53,800 100.0% 30,000 10,141 - - 0.0% - 11,326 11,500 11,500 100.0% 11,500 4,872 6,700 6,700 100.0% 6,700 10,187 16,082 10,000 62.2% 10,000 71,563 22,857 22,857 100.0% 23,000 5 5 - 0.0% 18,200 1,090 2,500 2,500 100.0% 2,500 165 200 200 100.0% 400 30,804 58,000 58,000 100.0% 57,792 75,413 84,769 88,769 104.7% 89,800 - 500 0.0% 500 (994,896) (1,241,500) (1,293,500) 104.2% (1,116,862) 213,955 195,100 195,100 100.0% 198,336 58 Actual Actual Adopted Personnel Schedule 2012-13 2013-14 2014-15 Maintenance Manager 0.5 0.5 0.6 Maintenance Foreman 2 2 2 Maintenance Worker II 2.75 2 2 Maintenance Worker 1 5 5 5 Counter Technician 0.5 0 0 Total 10.75 9.5 9.6 58 PUBLIC WORKS -LIGHTING & 1 ctual Amended Estimated °in of Requested Expenditure ClassliicatioA Expense' Budget Expense ' Budget Budget 2012-13 2013.14 2013-14 Expended 2014-15 Personnel Services Salaries & Wages 94,751 63,600 63,600 100.0% 52,900 Employee Benefits 9,938 7,700 7,700 100.0% 8,200 Insurance Benefits 11,085 12,900 12,900 100.0% 12,900 Workers Compensation Insurance 913 1,000 1,000 100.0% 800 Other Benefits and Deductions 1,522 800 800 100.0% 800 r y --06w- •i i'. Operations & Maintenance Contract Services -Consultants 14,379 15,000 15,000 100.0% 15,000 Professional Services 95,000 190,000 160,000 84.2% 160,000 Contract Services -Technical 639,084 765,591 670,000 87.5% 700,000 Contract Services -Administration 5,048 14,700 0.0% Utilities 339,366 453,728 393,200 86.7% 398,200 Repair/Maintenance Agreements 3,500 26,500 26,500 100.0% 15,000 Services & Supplies -Uniform 372 600 600 100.0% 600 Services & Supplies -Travel 207 1,100 1,100 100.0% 2,000 Services & Supplies -Information Technology 4,932 3,100 3,100 100.0% 9,632 Services & Supplies -Tools & Materials 62,676 128,812 112,271 87.2% 107,400 Reimbursed to General Fund (959,988) (957,800) (957,800) 100.0% (960,000) Other Charges -Facilities & Fleet Maintenance 6,638 6,300 6,300 100.0% 7,397 Total Operation,,; y:r f Actual Actual Adopted Personnel Schedule 201 2-1 3 2013-14 2014-15 Maintenance Manager 0.25 0.25 0.25 Maintenance Foreman 0.75 0 0 Maintenance Worker II 0.25 0.5 Total 1 0.5 0.75 59 WORKSPUBLIC -ENGINEERING 1 1 Associate Engineer 0.5 0 0 Assistant Engineer It Actual Amender} Estimated % of Requested Expenditure Classification Expense Budget Experise Budget Budget ' Public Works Inspector 1 2012-13 2013-14 2013-14 Expended 2014-15 Personnel Services 5.5 4 5 Salaries & Wages 490,582 377,731 377,731 100.0% 405,000 Employee Benefits 73,154 50,100 50,100 100.0% 61,900 Insurance Benefits 79,694 69,300 69,300 100.0% 86,200 Workers Compensation Insurance 5,842 8,200 8,200 100.0% 6,200 Other Benefits and Deductions 7,337 5,100 5,100 100.0% 5,900 Totiol Personnel 65 - 61408 5101431 510,431 100.0% Operations & Maintenance Professional Services 465,705 590,100 594,850 100.8% 650,000 Services & Supplies -Travel 5,386 7,200 6,350 88.2% 7,200 Services & Supplies -Membership Dues 195 400 305 76.3% 700 Services & Supplies -Information Technology 27,108 24,400 24,400 100.0% 38,528 Services & Supplies -Office Supplies 213,371 8,770 - 0.0% 1,000 Services & Supplies -Tools & Materials 345 900 1,100 122.2% 900 Capital Purchases -Machinery & Equipment 45,000 - - 0.0% Reimbursed to General Fund (130,267) (496,796) (496,796) 100.0% (102,419) Other Charges -Facilities & Fleet Maintenance 33,084 34,000 34,000 100.0% 39,941 G i • E o r e$ R a rad .• d•� Personnel Schedule Actual Actual Adopted 2012-13 2013-14 2014-15 Principal Engineer 1 1 1 Associate Engineer 0.5 0 0 Assistant Engineer It 2 0 0 Assistant Engineer 1 1 0 0 Traffic Signal Maintenance Supervisor 0 0 1 Signal Technician 1 1 1 Public Works Inspector 1 0 1 1 Public Works Inspector I Supervisor 0 1 1 Total 5.5 4 5 60 LIBRARY R I Amended Requested Actual Budget Estimated % Budget Code Description '2012-13 2013.14 2013-14 Received 2014-15 Revenues: County Government Revenue Interest Income 2,124,509 2,000,000 2,000,000 100.0% 2,000,000 6,557 6,000 6,000 100.0% 6,000 Total Revenues 2,131,066 2,006,000 2,006,000 100.0;,, 2,006,000 Expenditures: HVAC Reimb to GF - Services & Supplies Transfers Out 29,400 - 29,400 1,324,306 1,718,500 1,718,500 100.0% 1,765,242 12,410 578,649 578,649 100.0% - Total Expenditures 1,366,116 2,297,149 2,326,549 101.31% 1,765,242'j Description: This fund is used to account for revenues received from the County of Riverside for property tax collections dedicated to provide library services. Funding Sources: Property tax revenue collected by the County of Riverside and passed through to the City of La Quinta. 61 GAS TAX ■ Amended Requested Code Description Actual Budget Estimated % Sud€get 2012-13 2013-14 2013-14 Received 2014.15 Revenues: Section 2105 192,198 207,500 207,500 100.0% 213,404 Section 2106 137,529 142,300 142,300 100.0% 170,878 Section 2107 314,943 309,000 309,000 100.0% 262,216 Section 2107.5 6,000 6,000 6,000 100.0% 6,000 Section 2103 348,983 628,700 628,700 100.0% 464,365 Interest Income 109 200 200 100.0% 200 Expenditures: General Fund Reimbursements Reimb to GF - Personnel 664,272 884,000 884,000 100.0% 771,494 Reimb to GF - Services & Supplies 330,624 409,700 409,700 100.0% 345,368 TbLal Expenditures 994,896 •• • • Description: The State Gas Tax Fund was established to account for costs related to street improvements. Portions of the tax rate per gallon levied by the State of California on all gasoline purchases are allocated to cities throughout the State. Funding Sources: Revenues are received from the State of California for taxes imposed on the use of vehicle fuels at the rate of $0.13 per gallon on diesel fuel and $0.18 per gallon for gasoline. 62 LIGHTING & LANDSCAPING r Amended Requested Actual Budget Estimated % Budget Code Description 2012-13 2013-14 2013-14 Received 2014-15 Revenues Lighting & Landscaping Assessments 954,058 960,000 960,000 100.0% 960,000 Total Revenues 954,058 960,000 960,000 100.0% 960,000 Expenditures: Reimb to GF - Personnel Reimb to GF - Services & Supplies 78,828 78,800 78,800 100.0% 78,800 881,172 881,200 881,200 100.0% 881,200 Total Expenditures 960,000 960,000 960,000 100.0",'c 960,000 Description: The Lighting and Landscaping Fund was established to account for costs related to landscaping and street lighting maintenance provided within the City limits. Monies received in this fund are reimbursed to the General Fund for salaries and maintenance costs to provide this service. Funding Sources: Revenues are received from special assessments levied on real prosy in the City of La Quinta. 63 VIOLENTCV ■ P ,Amended Requested Actual Budget Estimated % Budget Code Description 2012-13 2013-14 2013-14 Received 2014-15 Revenues: JABG 28,314 29,558 29,558 100.0% 22,802 Interest Income 767 500 500 100.0% 500 Member Contribution 18,008 15,000 15,000 100.0% 14,976 CLET Line Reimbursement - Match 1,681 3,400 3,400 100.0% 3,300 Total Revenues . • •0 • Expenditures: Salaries 5,193 - Janitorial Service 1,548 2,000 1,216 60.8% 2,000 Alarm Service 264 300 198 66.0% 300 Travel & Training 13,197 13,000 8,944 68.8% 10,000 Electricity 4,368 5,500 3,690 67.1% 7,000 Trash Collection 1,027 1,000 685 68.5% 1,200 Telephone 9,451 10,400 3,640 35.0% 8,400 CLETS Line 648 1,867 3,000 Cable 7,481 - 486 - Maintenance & Repair 2,968 700 761 108.7% 5,000 Uniforms 505 1,000 942 94.2% 1,000 GPS Tracker - 2,000 1,616 80.8% 2,000 Office Water 300 256 85.3% 500 Mail Box Service 200 225 112.5% 250 Small Tools - 3,500 - 0.0% 500 Services & Supplies 7,937 10,000 3,634 36.3% 7,000 Operating Supplies 15,779 8,500 1,076 12.7% 7,500 Total Expendi'lures 65,173 58,400 34,429 59.0% 55,650 Description: This fund is used to account for revenues received from JABG grant funds and the operations of the Coachella Valley Violent Crime Gang Task Force. Funding Sources: Revenues received in this fund are received from grants from the Federal Government. 64 QUIMBY FUND ! Amended requested Actual Budget Estimated 'fin Budget Coyle Description 2012-13 2013-14 2013.14 Received 2014-15 Revenues Quimby Fees - 923,000 Interest Income 38,760 20,000 20,000 100.0% 20,000 Total RevellUeS .• 20,000 20,000 100. ••• Expenditures Operating Supplies 2,185 - - Transfers Out 88,286 906,200 25,000 2.8% 294,887 Total EXpenditures 90,471 906,200• • 2. 8 294,887 Description: This fund was established to account for developer fees collected by the City under the provisions of the Quimby Act. Developer fees collected are restricted for park and recreation development and improvements. Funding Sources: Revenues are received from developer fees. 65 AS 939 FUND - 221 Amended Requested Actual. Budget Estimated % Budget Code Description 2012-13 2013-14 2.013.14 Received 2014-15 Revenues: BEGINNING FUND BALANCE 925,850 850,462 850,462 '100.0";5 750,936 Interest Income 4,094 4,300 3,574 83.1% 3,000 Total Revenues 4,094 4,300 3,574 83.1% 3,000 Expenditures: AS 939 Recycling 850 19,500 19,500 100.0% 19,500 CVWD Landscape Rebate 5,000 10,000 10,000 100.0% 10,000 AS 939 Consultant 26,000 Reimb to GF - Personnel 51,876 51,900 51,900 100.0% 42,587 Reimb to GF - Services & Supplies 21,756 21,700 21,700 100.0% 26,000 Transfers Out - 199,490 - 0.0% - Total Expendilures 79,482 302,590 103,100 ENDING FUND BALANCE 850,462 552,112 750,936 136OOY'o 629,849 Description: This fund is used to account for waste recycling fees collected by waste management. Its use is restricted for expenditures for education and other expenditures related to recycling. Funding Sources: The funds received in this fund are fees collected by waste management. 66 Code Descripti®n Revenues: Amended Requested Actual Budget Estimated % Budget 2012-13 '2013-14 2013-14 Received 2014-15 Sales Tax 52,354 693,500 742,000 107.0% 754,50 Total Revenues 52,354 693,500 742,000 107.0°1, 754,500 Expenditures: Transfers Out 804,400 804,400 100.0% 802,500 Total Expenditures 304,400 804•,00 802,500 Description: In 1988 voters approved Measure A, Riverside County's half -cent sales tax to be used for transportation projects. In 2002, Measure A was extended by Riverside County voters and will continue to fund transportation improvements through 2039. Funding Sources: Revenues are received from the Coachella Valley Association of Governments. 67 ria Mini 1 Amendad Requested Actual Budget Estimated % Budget Code Description 2012-13 2013-14 2013-14 Received 2014-1.5 Revenues: South Coast Air Quality Contribution Interest Income 45,622 41,200 41,200 100.0% 40,200 419 400 315 78.8% 30.0 Total Revenues 46,041 41,600 41,515 99.8%, 40,500. Expenditures: Contract Services/CVAG 35,360 40,200 40,200 100.0% 40,200 Total Expenditures 35,360 40,200 40,100 100.0 40,200 Description: The Air Quality Improvement Fund was established to account for costs related to air pollution reduction. Funding Sources: Revenues are received from vehicle registration surcharges allocated to the City by the South Coast Air Quality Management District (SCAQMD) plus any interest earnings. 68 CONGESTION R QUALITY FUND ,0 Amended Requested Actual Budget Estimated % Budget Code Description 2012.13 2013-14 2013-14 Received 2014-15 Revenues: CMAQ Grant 2,243,599 Expenditures: Transfers Out - 2,243,599 Total Expenditures - - 2,243,599 Description: This fund was established to account for grants related to improving air quality. Funding Sources: Revenues are received from the Federal government. 69 ART IN PUBLIC PLACES - 270 Amended Requested Actual Budget Estimated % Budget Code Description 201213 2013-14 2013-14 Received 20114-15 Revenues: Interest Income Developer Fees 3,965 3,500 3,500 100.0% 3,500 49,475 50,000 60,000 120.0% 50,000 Total Revenues 53,440 53,500 63,500 118.7% 53,500 Expenditures: Maintenance & Repair 10,155 20,000 10,000 50.0% 10,000 Operating Supplies 76 4,500 4,000 88.9% 40,000 Subscriptions & Publications - 200 200 100.0% 200 Art Purchases 43,343 105,000 58,000 55.2% 15,000 Transfers Out 200,000 228,600 228,600 100.0% - Description: The APP program is funded through development fees paid to the City for residential and commercial development. The City Council requires all residential projects pay '/4 of one percent of the project costs in excess of two hundred thousand dollars or a no less than twenty dollars. Commercial, industrial and non-residential projects pay % of one percent of the project costs or no less than twenty dollars. These funds are for acquisition and ongoing maintenance of the Art in Public Places placed in public view throughout the City. 70 LA QUINTA PUBLIC SAFETY OFFICER - 276 Amended Requested Actual Budget Eslirnated °4, Budget Cede Description 2012-13 2013-14 2013-14 Received 2d14-15 Revenues: Interest 137 41,200 41,200 100.0% 40,200 Transfers In 2,000 Tatal BeV [ILIOS 2,'137 41,200 41,200 '100.0�7,, 40,200 Expenditures: Tplal Exhendhim-, - - UDIV0 ENRING FUND BALANCE 29,258 70,458 70,458 -100.0`'0 110,(358 Description: This fund was established to account for contributions to be distributed to public safety officers disabled and survivors of officers killed in the line of duty. Funding Sources: Revenues are received from contributions from the General Fund. 71 FEDERAL ASSISTANCEi Amended ReRunted Adt4ol Budget Estimated % Budget Code 'Description 2012-13 2013-14 2013-14 Received 2014-15 Revenues: FEMA Grant 6,703 - 97.5% Community Development Block Grant 45,924 164,845 164,845 92.0% 145,000 Total Hevenues 52,627 • • 9 7.5 2,006,000 Expenditures: Transfers Out 56,660 352,645 180,000 100.0% 30,000 Description: This fund is used to account for revenues received from the County of Riverside for property tax collections dedicated to provide library services. Funding Sources: Property tax revenue collected by the County of Riverside and passed through to the City of La Quinta. 72 STATE Amended Requested Cade Description Actual Budget Estimated n%a Budget 2012-13 2013-14 2013-144 Received 2014-15 BEGINNING FUND BALANCE 26,463 '129,587 129,587 '100.0% '129,587 Revenues: SLESF (COPS) Grant Interest Income 75,000 205,200 206,100 100.4% 207,500 172 100 100 100.0% 100 Total Revenues 75,172 994,900 1,045,016 105,01;x; 1,293,700 Expenditures: General Fund Reimbursements Transfers Out 37,267 145,290 145,290 100.0% 100,000 Total Expenditures 37,267 994,900 1,045,0'16 105.01% '1,293,700 - Description: The COPS fund was established to ccount for state funded "Citizens for Public Safety" (COPS) program activities which supplements Robbery and Burglary prevention programs. Funding: State of California 73 JUSTICE ASSSISTANCE GRANT - 213 Amended Requestedk !Code Description Actual Budget Estimated % Budget 2012-13 2013-14 2013-14 'Received 2014-15 Revenues: Justice Assistance Grant Expenditures. 9,722 12,542 12,542 100.0% 12,978 General Fund Reimbursements Transfers Out 9,722 12,542 12,542 100.0% 12,978 Total ExpenditUres 9,722 994,900 1,045,016 105.0% 1,293,700 Description: The fund Fund was established to account for law enforcement grants. Funding: State of California 74 TRANSPORTATION DIF FUND f Amended Requested Actual Budget Estimated 616 BL4dget Code Description 2012-13 2013.14 2013-14 Received 2014.15 Revenues: Developer Fees 393,617 360,000 674,000 187.2% 674,000 Donations 64,308 - - - Interest Income 10,045 7,700 7,700 100.0% 7,700 467,970 367,700 s • Expenditures: Advance Interest Expense 35,194 9,300 9,300 100.0% 35,195 Transfers Out 2,899,991 (110,323) (6,170) 5.6% 91,160 Description: This fund was established to account for developer fees collected by the City. Fees collected are restricted for tranportation development and capital improvement projects. Funding Sources: Revenues are received from developer fees. 75 PARKS & RECREATION DIP FUND Amended Requested Actual Budget Estimated % Budget Code Onsorlptioit 2012.13 2013=14 2013-14 Rocaivad 2014.1.5 Revenues: Developer Fees 136,319 90,000 560,000 622.2% 560,000 Expenditures: Advance Interest Expense 4,542 40,200 3,500 8.7% 3,500 Tatjl Expenditures 4,542 40,200 3,500 8.7gti 3,x00 Description: This fund was established to account for developer fees collected by the City. Fees collected are restricted for parks and recreation development and capital improvement projects. Funding Sources: Revenues are received from developer fees. 76 CIVIC DIF FUIMD---Y52 Amended Raquested Actual Budget Estimated % Budget Code Description 2012-13 2013.14 2013.14 Rocelved 2014-15 Revenues: Developer Fees 96,322 90,000 183,600 204.0% 183,600 Tool Rcverwes 96,322 90,000 '183,600 204.W,o 183,600 Expenditures: Reimburse FA Audit Advance Interest Expense Reimburse to GF - Supplies 1,621 - - - 28,764 28,800 91,100 316.3% 91,000 201,936 201,400 201,400 100.0% 201,400 rolld EnNentGu,req 230,700 230,200 2.92,500 '127, 1'Si, 292,400 Description: This fund was established to account for developer fees collected by the City. Fees collected are restricted for Civic Center development and capital improvement projects. In September 2006, the General Fund advanced funds to the Civic Center DIF fund for the City Hall expansion. This advance will be paid back to the General Fund from future Civic Center DIF fees collected. Funding Sources: Revenues are received from developer fees. 77 LIBRARY DEVELOPMENT DIF FUND - 253 Amended Requested Actual Budget Estimated Budget Code Deserlption 2012-13 2013.14 2013-14 Received 2014-15 Revenues: Developer Fees 26,674 30,000 94,100 313.7% 94,100 Expenditures: Advance Interest Expense 7,829 9,500 7,200 75.8% 7,200 Toi.al E;peridi-Wres 7,825 9,500 7,200 7 5. 8 5 7,200 Description: This fund was established to account for developer fees collected by the City, Fees collected are restricted for library development and capital improvement projects. Funding Sources: Revenues are received from developer fees, 78 COMMUNITY DIF FUND - 254 Amended Requested ActualBudget Estimated % Budget Cade Description 2012-13 2013-14 2013-14 Received 2014-15 Revenues: Developer Fees Interest Expenditures: Transfers Out 5,651 6,900 35,200 510.1% 35,200 8,276 4,500 4,500 100.0% 4,500 1,206,191 0.0% Description: This fund was established to account for developer fees collected by the City. Fees collected are restricted for community center development and capital improvement projects. Funding Sources: Revenues are received from developer fees.. 79 STREET FACILITY DIF FUND -265 Amended Requested Actual Budget Estimated % Budget Code Description 2012.13 2013-14 2013.14 Rorelved 201415 Revenues: Developer Fees 16,956 15,000 27,800 185.3% 27,800 Transfers In 3,668 2,200 7,900 359.1% 10,000 Expenditures: Advance interest Expense 8,037 10,000 7,500 75.0% 10,000 Description: This fund was established to account for developer fees collected by the City. Fees collected are restricted for street facility development and capital improvement projects. In October 2009, the General Fund advanced funds for Phase I of the corporate yard improvements. The advance will be paid from future developer fees collected by the City. Funding Sources: Revenues are received from developer fees. 80 PARK r-ACILITY DIF FUND - Z56 Amended Requested Actual Budget Eatimatod % Budget Cede Description 2012.13. 2013.14 2013-14 Received 2014-15 Revenues: Developer Fees Interest 3,665 2,200 11,000 500.0% 10,000 3 Total RCVOIILle, 3,663 2,200 -1.1,000 500.0,;x, 10,000 Expenditures: Transfers Out 3,668 2,200 7,500 340.9% 10,000 Description: This fund was established to account for developer fees collected by the City. Fees collected are restricted for park development and capital improvement projects. Funding Sources: Revenues are received from developer fees. 81 Amended Requested Actual Budget Estimated % Budget Cade Oescript3an 2012-13 2.013.14 2013-14 Received 2014-15 Revenues: Developer Fees 49,375 38,000 86,300 227.1% 86,300 Total Ru.VOILIOS 49,375 38,000 86,300 227- I'?u 86,300 Expenditures: Advance interest Expense 3,585 3,500 3,300 94.3% 3,500 Total Expendituics 3,585 3,500 3,300 94.3 3,500 Description: This fund was established to account for developer fees collected by the City. Fees collected are restricted for fire protection development and capital improvement projects. In Februrary 2003, the General Fund advanced $1,350,131 to the Fire Facility fund for the development of the City's North Fire Station. Funding Sources: Revenues are received from developer fees. 82 Fa - Z D d LL g O I, N A0 Q N N 0 E Q > U d o e O CO 0 0 E O) a c ° d c C O C d J O M z o E -o 2"i—O cw W� aci i c 2 80 m 15E 2 c 05 Z o d a O� C 2E,'� �w ll 0 Q. 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M F j UE 0 .0 65 m C � cn >- w a w �r V Q O E U" -, 'O " C D U lE6 J 0 a 0 N Cu 3 m mU vcqvv m 0 cn�0==v_Q m`o _ t� ��F- ECL W y Q aE) LL acn00-¢00U-zz=¢a.ua U� 84 w a C U w m H 0 w o 0 0 0f f0 N T ON N O O N 00 N V N 0 C N _ O a c E LL '@0 � w d dT N y E c E c m, g C7 d H 2 w U EQUIPMENT REPLACEMENT FUND - .0 Amended Requested Code Description Actual Budget Estimated % Budget 2012-13 2013-14 2013-14 Deceived 2014-166 Revenues: Miscellaneous Revenue 29,553 - - Interest Income 10,731 7,300 7,300 100.0% 7,300 Insurance Recoveries 5,975 - 1,400 0.0% Equipment Charges 584,823 562,200 562,200 100.0% 587,609 Capital Cotribution 24,605 - - Total Revenues 655,687 569,500 570,900 '100.2`;. 594,909 Expenditures: Administration Fees 8,431 8,700 0.0% 8,561 Fuel & Oil 83,618 152,600 152,600 100.0% 141,289 Vehicle Repair & Maintenance 50,958 68,000 68,000 100.0% 77,200 Car Washes 14,401 30,200 30,200 100.0% 27,720 Street Sweeper 17,973 19,000 19,000 100.0% 19,000 Motorcycle Repair & Maintenance 20,431 20,000 20,431 102.2% 20,000 Vehicle Insurance 9,126 6,080 66.6% 10,050 Equipment Depreciation 17,009 14,400 14,400 100.0% 18,950 Building Depreciation 37,245 - - 71,867 Vehicles Depreciation 85,512 99,700 99,700 100.0% 64,223 Motorcycle Depreciation - 4,000 4,000 100.0% 1,212 Sr. Center Building Repair 13,300 13,300 100.0% 10,238 Civic Center Building Repair 139,000 139,000 100.0% 126,075 Depreciation Expense - Other 13,300 13,300 100.0% Depreciation Expense - Fire Station 2,700 2,700 100.0% - Depreciation Expense - Museum 3,300 3,300 100.0% Transfers Out 362,457 255,000 70.4% 50,000 ExpendituresTotal :4 646,384 Description: The Equipment Replacement Fund is used to account for the operating and capital expenditures for vehicles and equipment owned by the City. Funding Sources: Revenues are received from inter -departmental charges (Charges for Services) to departments in the City that derive benefit from the use of vehicles and equipment. Net Assets: Net assets are projected to be $2,746,336 at June 30, 2014. 85 INFORMATiON-TECHNO i 1 Amended Requested Code Description Actual Budget Estimated % Budget 2012-13 2013-14 2013-14 Received 2414-15 Revenues: Interest Income Technology Support Charges 5,469 1,000 1,000 100.0% 1,000 491,580 562,200 562,200 100.0% 587,609 Total Revenues 497,049 563,200 563,200 100.01,10 588,609 Expenditures: Personnel Salaries & Wages 79,240 80,100 80,100 100.0% 79,700 Employee Benefits 14,368 11,700 11,700 100.0% 12,524 Insurance Benefits 16,136 17,200 17,200 100.0% 17,200 Workers Compensation Insurance 1,093 2,100 2,100 100.0% 1,200 Other Benefits 1,188 1,200 1,200 100.0% 1,200 Total Personnel 112,025 112,300 112,30000 96.0% 72,915 Operations & Maintenance Subscriptions & Publications 100 - - Computers 3,507 29,293 24,714 84.4% 29,293 Consultants/Professional Services 91500 40,000 Technical 7,916 90,000 82,500 91.7% 90,000 SW Networks 4,457 13,636 7,500 55.0% 13,636 Maintenance Agreements 28,373 72,915 70,000 96.0% 72,915 Software Maintenance Agreements 108,681 92,500 92,500 100.0% 139,500 Travel & Training 8,000 4,500 56.3% 15,000 Operating Supplies 1,000 250 25.0% 1,000 Supplies - Software 31,463 34,738 34,000 97.9% 34,738 Capital Purchases 14,727 841,885 841,885 100.0% 100,000 Total Operations & Maintenance 208,624 1,184,067 1,157,849 97.81/. 536,082 Other Expenses Depreciation Expense 84,525 - Depreciation Expense - Machinery & Equipment 51,600 51,600 100.0% 48,755 Depreciation Expense - Software 46,200 46,200 100.0% 23,189 Total Other Expenses 84,525 97,800 97,800 100.0% 71,944 Total Expenditures 405,174 1,394,167 1,367,949 98.111/0 719,850 Description: The Information Technology Fund is used to account for the salaries, operating and capital expenditures for computer hardware and software equipment. Funding Sources: Revenues are received from inter -departmental charges (Charges for Services) to departments in the City that derive benefit from the use of computers and information technology equipment. 86 Code Description Amended Requested Actual Budget Estimated % Budget 2012-13 2013-14 2013-14 Received 2014-15 Revenues: Interest Income 4,596 1,000 1,000 100.0% 1,000 Park Facility Charges 502,523 502,500 502,500 100.0% 502,522 Total•7,119 503,500 • •• 100.0% 6 • Expenditures: Maintenance & Repair/Fritz Burns Pool - 48,500 Depreciation Expense 549,715 502,500 502,523 100.0% 502,523 ExpendituresTotal • •Q 551,0 09-7%• Description: The Park Equipment & Facility Fund is used to account for the operating and capital expenditures related to City parks equipment, infrastructure and facilities. Funding Sources: Revenues are received from inter -departmental charges received from the Community Services Park Maintenance Division. 87 SILVERROCK RESORT FUND - 601 Arrionri!sd Requested Corfu pesorlpllgn Acura! Budget Ectimatgd Budget 2012-13 201314 2013-14 Receivad 2014.16 Revenues: Green Fees 3,179,953 3,009,200 3,021,947 100.4% 3,043,760 Range Fees 119,736 162,500 161,171 99.2% 160,315 Merchandise 277,320 274,600 235,388 85.7% 235,680 Food & Beverage 23,925 12,000 12,000 100.0% 12,000 Resident Cards 135,945 130,000 129,525 99.6% 135,000 Insurance Recoveries 100,799 378,046 678,046 179.4% - Transfer In - 620,000 - 247,739 Expenditures: Personnel Salaries & Wages 45,337 37,400 37,400 100.0% 37,000 Employee Benefits 8,086 8,500 8,500 100.0% 5,808 Insurance Benefits 6,979 5,900 5,900 100.0% 5,794 Workers Compensation Insurance 614 700 700 100.0% 600 Other Benefits 784 500 500 5'.3,000 100.0% 500 Tutal Personnel Operations & Maintenance 61,800 53,000 100,0% 49, �02 Cart Barn/Range 307,461 219,000 222,504 101.6% 221,055 Pro Shop 364,815 216,100 220,441 204,192 Course Services 58,000 58,000 64,181 Maintenance 1,890,776 1,443,500 1,684,328 1,697,656 Landscape Water & Electric Cost 446,100 223,629 223,629 General & Administrative 305,131 323,500 323,543 320,053 Marketing 228,803 239,600 239,552 239,876 Temporary Club House 135,099 131,700 131,732 131,732 Management Fee 90,000 96,000 96,000 100.0% 96,000 Insurance 44,705 26,400 82,000 26,400 Property Tax 5,411 14,800 14,800 14,800 Rental Payment 79,736 226,700 226,680 246,850 Pro Shop Product Cost (9,542) 148,390 144,783 Interest 7,752 - - Tamarisk Removal/Pump Repair 26,195 45,000 16,000 25,000 Travel & Training 750 1,500 875 58.3% 1,500 Memberships & Dues 500 500 500 100.0% 16,525 Insurance Claim Costs 100,216 778,046 718,500 - Bank Charges 57,461 32,000 45,000 140.6% 40,000 SilverRock Buildings 4,462 5,000 2,000 5,000 Repair & Maintenance ToLal opermlorl'; 8, JVlaill(enalic"u 3,639,731 - z4,'303,11-116 421 1A,454,8195 015 3,71 Y,232 Other Expenses Depreciation Expense 489,588 502,400 502,400 100.0% 430,611 Advance Interest Expense 15,198 18,600 18,600 100.0% 18,600 Information Technology Charges 1,968 2,200 2,000 90.9% 3,360 Fleet Maintenance Charges 570 700 700 100.0% 600 Transfers Out 62,449 67,000 67,000 100.0% 65,000 Description: The SilverRock Resort Fund is used to account for operations and maintenance costs related to running the City owned golf course. Funding Sources: Revenues are received from golf operations of the City owned golf course. In years that the expenditures exceed revenues, advances are made from the General Fund to this fund. 88 Amended Requested Code description Actual Budget Estimated % Budget 2012-13 2013-14 2013.14 Received 2014-15 Revenues 361.00 Interest Income 391.00 Transfer In 2,044 1,500 1,500 100.0% 11500 62,449 620,000 - 0.0% 677,350 Total Revenues 64,493 621,500 1,500 0.2`o 678,850 Expenditures: Operations & Maintenance 491.95 Transfers Out 20,000 20,000 100.0% 65,000 Total Expenditures - 20,000 20,000 65,000 Description: The SilverRock Resort Reserve Fund is used to accumulate funds for future capital repairs and replacement. Funding Sources: Revenues are received from golf operations of the City owned golf course. 89 SAGENCY - 231 UCCESSOR Amended Requester] Code Description Actual Budget Estimated °% Budget 2012-13 2013-14, 2013.14 Received 2014-15 Revenues County Government RPTTF Interest Income Expenditures: Debt Service Principal 1998 Series RDA Bonds 2001 Series RDA Bonds 2002 Series RDA Bonds 2003 Series RDA Bonds 2004 Revenue Bonds 2011 Revenue Bonds 2011 Series RDA Bonds 2013 Series A Bonds 2013 Series B Bonds Total Debt Service Principal Debt Service Interest 1998 Series RDA Bonds 2001 Series RDA Bonds 2002 Series RDA Bonds 2003 Series RDA Bonds 2004 Revenue Bonds 2011 Revenue Bonds 2011 Series RDA Bonds 2013 Series A Bonds 2013 Series B Bonds Total Debt Service Interest 19,308,200 19,308,200 100.0% 23,869,819 15,400 13,200 13,200 100.0% 13,200 366,446 800,000 - 1,565,000 705,000 705,000 530,000 590,000 1,805,000 1,975,000 1,392,200 520,000 1,318,912 35,000 3,406,446 6,190,000 409,760 1,565,000 705,000 590,000 1,975,000 520,000 35,000 5,799,760 366,446 1,075,000 655,000 810,240 2,391,600 1,215,360 575,994 1,695,700 8,566,640 474,498 1,392,200 704,118 1,318,912 3,924,700 1,987,028 1,439,163 2,162,100 1,085,884 347,106 476,900 238,443 5,332,359 13,118,200 14,452,473 51.2% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 0.0% 0.0% 93.7% 61% 51% 505% 51% 51% 50% 50% 0% 0% 110% 2,075,000 540,000 40,000 5,280,000 1,595,000 9,530,000 3,875,306 2,152,267 475,005 6,591,086 1,556,592 14,650,256 Total Expenditures 8,738,805 19,308,200 20,252,233 104.9% 24,180,256 Description: The Successor Agency Redevelopment Obligation Retirement Fund was established in Fiscal Year 2012 as a result of the dissolution of the La Quinta Redevelopment Agency by the State of California. The City of La Quinta opted to take over as the Successor Agency for winding down the former redevelopment agency's affairs. This fund accounts for the receipt of property tax revenues received from the County of Riverside to pay for enforceable obligations listed on the Recognized Obligations Payment Schedule (BOPS). Funding Sources: Revenues are received from the County of Riverside for property taxes to pay debt service interest and principal on the Successor Agency's outstanding bonds. In December 2013, 2013 Series A and B Bonds were issued to refinance Series 94, 98, 2001, 2002 and 2003. 90 SUCCESSOR AGENCY ADMINISTRATION Amended Requested Code Description Actual Budget Estimated % Budget 2012-13 2013-14 2013-14 Received 2014-15 Revenues: County Government RPTTF Interest Income 589,850 579,200 579,200 100.0% 716,095 2,000 2,000 100.0% 2,000 Total Bevenues 589,850 581,200 581,200 10 0. 0 1�70 718,095 Expenditures: Attorney Services 143,267 100,000 55,000 55.0% 100,000 Consultants 35,554 41,000 42,020 102.5% 41,000 Auditors 32,633 25,000 9,425 37.7% 25,000 Facilities ,Rental - 11,100 - 0.0% 11,100 Travel & Meetings 2,700 0.0% 2,700 Office Supplies 2,500 Insurance 1,500 0.0% 2,500 Printing 1,200 0.0% 1,200 Infoteh Charges 10,000 10,000 100.0% 10,000 Reimburse General Fund - Personnel 358,608 346,400 346,400 100% 441,628 Reimburse General Fund - Services & Supplies 100,296 40,700 40,700 100% 79,467 Total Expenditures 670,358 582,100 .. Description: The Successor Agency Administration Fund was established in Fiscal Year 2012 as a result of the dissolution of the La Quinta Redevelopment Agency by the State of California. The City of La Quinta opted to take over as the Successor Agency for winding down the former redevelopment agency's affairs. This fund was established to account for the administration costs to be paid from the administrative allowance listed on the Recognized Obligations Payment Schedule ROPS). The administrative allowance is limited to 3% of the recognized obligations with a minimum of $250,000. Funding Sources: Revenues are received from the County of Riverside and are restricted to pay administrative costs identified on the BOPS and listed in detail on the Administrative Budget approved by the Successor Agency and the Oversight Boards semi-annually. Fund Balance: Fund Balance is projected to be $(50,689). The deficit in fund balance will be eliminated through future administrative fees collected. 91 Expenditures: 9501- 60102 Administration 6,426 Amender! 4,000 133.3% Requested 60181 Contract Services Actual Budget Estimated ads Budget Code Description 2012-13 2013-14 2013-14 Received 2014-15 83370 BEGINNING FUND BALANCE 228,521 203,130 203,130 00 176,400 99900 Transfers Out 2,695,719 - - - Revenues: &P.ndm irp 172,0 679 130 100. 1 676400 60181 Contract Service Fees 9,107 5,000 5,000 100.0% 5,000 41900 Interest Income 1,338 49500 Rental Income 673,521 673,130 673,130 100.0% 673,400 Transfers In Expenditures: 9501- 60102 Administration 6,426 3,000 4,000 133.3% 3,000 60181 Contract Services 1,649 2,000 2,000 100.0% 2,000 82130 Principal - 1996 FA Bonds 445,000 470,000 470,000 100.0% 495,000 83370 Interest - 1996 FA Bonds 228,521 203,130 203,130 100.0% 176,400 99900 Transfers Out 2,695,719 - - - &P.ndm irp 172,0 679 130 100. 1 676400 I ENDING FUND BALANCE 2,534 2,534 1,534 60.5'G 3,534 Description: The purpose of the La Quinta Public Financing Authority is to provide financing necessary for the construction of public improvements. This fund is used to pay the debt service on the 1996 FA Bonds. Funding Sources: The revenue received in this fund is rental income received from the General Fund for rental of the civic center facilities. Fund Balance: The fund balance of this fund is projected to be $2,534. The remaining fund balance will be used to pay interest and principal on the 1996 Financing Authority Bonds in future years. 92 HOUSING!' Amended Requested Code Description Actual Budget Estimated °J4 Budget 2012-13 2013-14 2013-14 Received 2014-15 Revenues: 870,350 59,065 60,100 101.8% Home Sale Proceeds 160,799 125,000 - 0.0% Interest Income 7,453 51500 51500 100.0% 550 Unallocated Interest Income 847 165,000 900 60,275 Rental Income 306,948 240,000 240,000 100.0% 240,000 2nd Trust Deed Repayments 119,731 - 74,723 - Subsidy Reimbursements 2,333 - - - Total Revenues 598,11.1 • •• (191,623) :. • • Expenditures Personnel Salaries & Wages 1,400 1,200 1,200 100.0% 1,200 Commuissions & Boards 25 500 100 20.0% 500 PERS-City Portion - - 200 Operations & Maintenance Professional 870,350 59,065 60,100 101.8% 60,000 Auditors 1,000 11000 100.0% 11000 Rental Expenses 148,787 160,000 162,000 101.3% 165,000 2nd Trust Deed Program 60,275 65,000 65,000 100.0% - Attorney 7,878 3,000 4,000 133.3% 4,000 Travel & Training 951 935 932 99.7% 1,500 Transfers Out 309,773 (191,623) (191,623) 100.0% - Total Expenditures 1,399,439 99,077 102,709 103.7`5 233,400 Description: This fund was set up to account for the housing activities in Project Area 1 of the Housing Authority. The Housing Authority was formed to promote and provide quality affordable housing 93 HOUSING Amended Requested Code Description Actual Budget Estimated % Budget 2012-13 2013-14 2013-14 Received 2014-15 Revenues: Federal Government Assistance WSA Interest Rate Subsidy Miscellaneous Revenue Miscellaneous Revenue WSA Nonallocated Interest Income Rental Income Transfers In 433,808 627,200 423,600 67.5% 423,600 13,875 2,061 6,650 4,200 4,200 100.0% - 1,817 2,800 2,800 100.0% 2,800 193,456 203,600 203,600 17,939,498 - Total Revenues '18,589,104 634,200 636,261 100.3°i', 630,000 Expenditures: Personnel Salaries & Wages 1,400 1,200 Commissions & Boards 25 500 Operations & Maintenance Rental Expense 346,544 494,100 Transfers Out 24,972,905 - 1,325 110.4% 1,200 50 10.0% 200 348,136 70.5% 353,326 Total Operations & Maintenance 25,319,449 494,100 348,136 70.5% 353,326 Washington Street Apts. Provident Loan -Principal 32,516 51,200 51,200 100.0% 38,411 Washington Street Apts. Provident Loan -Interest 121,959 119,400 119,400 100.0% 116,063 Washington Street Apts. USDA Loan -Principal 14,267 15,800 15,800 100.0% 17,412 Washington Street Apts. USDA Loan -Interest 23,831 69,500 69,500 100.0% 67,870 Total Loans 50,484,927 255,900 255,900 239,756 Description: This fund was set up to account for the housing activities in Project Area 2 of the Housing Authority. The Housing Authority was formed to promote and provide quality affordable housing. Funding Sources: Revenues are received from rents received from housing tenants. 94 Reports/ Informational Items: Report to La Quinta City Council Palm Springs International Airport Commission Meeting April 16, 2014 Budget: The Airport Commission Budget Committee met earlier this month, and released its draft budget for fiscal year 2014/2015. The entire commission reviewed the draft, and approved it for submission to the Palm Springs City Council for approval. The major points of the budget are: 1. It is balanced, with a very slight planned surplus. Revenue shows a 5% increase to $18,332,558. 2. It includes the local portion of all FAA grants for capital projects ($1,260,000). 3. It accounts for the maintenance of about $6,000,000 in unrestricted cash. The entire capital outlay for FY2014/15 Special Projects is $3,333,000, and includes: 1. Sustainable Landscaping Conversion 2. Replacing some airport vehicles, including a bucket truck 3. Replace 30 year old HVAC system 4. Replace worn/stained carpet in the main terminal 5. Replace a/c in loading/boarding ramps 6. ADA improvements for the parking lot 7. Replace escalators to the Bono terminal 2013/14 is the year of the highest Federal grants ($10 million) since 1979. Next year is expected to exceed $11 million. Passenger Activity: Passenger activity was up 7.2% from last March, and it set yet another record. Airport Master Plan: Our Master Plan was adopted in January 2010, with a horizon going out to 2028. Our periodic update has been delayed due to the environmental requirements of the California Environmental Quality Act (CEQA) and the National Environmental Protection Act (NEPA). With the help of the Staff and our Consultant, a Mitigated Negative Declaration is being submitted to the regulatory agencies. Both the Master Plan and the Mitigated Negative Declaration are too large to send via email, but if anyone wishes to see the entire documents, I can prepare a memory stick for you to transfer the files. Otherwise, I will attempt to summarize the activities. "ry Regarding the Master Plan, the options considered ranged from doing nothing; to the building of an entirely new passenger processing facility south of the terminal. After review, the plan that is to be submitted addresses the Immediate Action Plan, which includes expanding the existing ticketing, baggage, car rental, and security facilities; while doing nothing to preclude an ultimate redesign of the passenger process at a later date. Options to expand the car rental facility were identified for either the north end of the terminal or the south end. Traffic patterns were analyzed, and the result is that neither choice significantly affects traffic on the adjacent city streets in a negative way. Regarding the environmental issues studied for the Mitigated Negative Declaration, many factors were studied. Most factors showed no significant environment issues, while a few required some degree of mitigation. The factors included: Aesthetics: no issue Agricultural Resources: no land was used for agriculture in the recent past Air Quality: only impaired during construction Biological/Habitat Preservation: no endangered species identified Cultural: some WWII aircraft ruins were found, but not impacted Geology and soils: No fault traces found Green House Gases: only impacted during construction Hazardous Materials: none Land Use and Planning: NA Hydrology and Water Quality: no impact Noise: no impact outside the existing noise cone study Mineral Resources: none Population: no impact Public Services: minor impact during construction Transportation and Traffic: no impact, as the project is to reduce traffic flow Utilities and Services: none Mitigation methods are being identified for the construction phase. Based on the minor mitigation required, and the report from the Consultant, the Commission recommended that the Master Plan and Mitigated Negative Declaration be submitted to the City Council. They have already been distributed for public comment. The rest of the schedule is: May 13: Review by the Historic Preservation Committee May 28: Submit to the City June 8: Approval by the City "m Signature Lease Amendment: Signature has requested that we add to their lease, the hangar that was vacated by Heckmann Aviation last quarter. Because Heckmann had such a low rental rate, this will result in roughly a doubling of the revenue from the hangar lease. Furthermore, Signature will return some unused land that had been on their lease. This land can be used for expanding our car rental facility. Another parcel of land that was returned to us was formerly used as a horse stable for the Palm Springs Mounted Police. We will add this space to our zone for business development; such as the iHUB. The next meeting is scheduled for May 21, 2014. Submitted: Robert G. Teal, Commissioner Palm Springs International Airport Email: bob(a�teal.us.com Phone: 760-899-4171 "n 119 CALL TO ORDER PLANNING COMMISSION MINUTES TUESDAY, MARCH 11, 2014 A regular meeting of the La Quinta Planning Commission was called to order at 7:04 p.m. by Chairperson Barrows. PRESENT: Commissioners Blum, Weber, Wilkinson, Vice Chair Wright, and Chairperson Barrows ABSENT: None STAFF PRESENT: Planning Manager David Sawyer, Associate Planner Jay Wuu, Housing Coordinator Carla Triplett, and Secretary Monika Radeva Chairperson Barrows led the Commission in the Pledge of Allegiance. PUBLIC COMMENT CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Commissioners Wright/Blum to approve the Planning Commission Minutes of February 25, 2014 as submitted. Motion passed unanimously. PUBLIC HEARINGS 1 . Conditional Use Permit 2011-135, Extension No. 1, and Site Development Permit 2011-920, Extension No. 1, submitted by the La Quinta Housing Authority requesting a two-year extension for the previously approved Washington Street Apartments project. The project proposes the rehabilitation of the existing 72 one -bedroom apartment units located on approximately 4.7 acres of land, the construction of 26 new apartment units, and additional common area and facilities improvements. The project was previously assessed under the adoption of Environmental Assessment 2011-613. Location: southeast corner of Washington Street and Hidden River Road. PLANNING COMMISSION MINUTES MARC 1 1 , 2014 Iwo Associate Planner Jay Wuu presented the staff report, a copy of which is on file in the Community Development Department. Housing Coordinator Carla Triplett introduced herself and answered the Commission's questions. Chairperson Barrows declared the PUBLIC HEARNG OPEN at 7:11 p.m. Public Speaker: None Chairperson Barrows declared the PUBLIC HEARING CLOSED at 7:12 p.m. Motion — A motion was made and seconded by Commissioners Weber/Wright to adopt Resolution 2014-005 approving Conditional Use Permit 2011-135, Extension No. 1, as submitted with staff's recommendations. AYES: Commissioners Blum, Weber, Vice Chair Wright, and Chairperson Barrows. NOES: Commissioner Wilkinson. ABSENT: None. ABSTAIN: None. Motion — A motion was made and seconded by Commissioners Weber/Wright to adopt Resolution 2014-006 approving Site Development Permit 2011-920, Extension No. 1, as submitted with staff's recommendations. AYES: Commissioners Blum, Weber, Vice Chair Wright, and Chairperson Barrows. NOES: Commission Wilkinson. ABSENT: None. ABSTAIN: None. BUSINESS SESSION — None CORRESPONDENCE AND WRITTEN MATERIAL — None COMMISSIONER ITEMS 1 . Report on City Council meeting of March 4, 2014. DIRECTOR'S ITEMS — None ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wilkinson/Blum to adjourn this meeting at 7:17 p.m. Motion passed unanimously. Respectfully su mitted, MONIKA RA EVA, ecretary City of La Quinta, California PLANNING COMMISSION MINUTES 2 MARC 11, 2014 IN CALL TO ORDER HISTORIC PRESERVATION COMMISSION MINUTES THURSDAY, DECEMBER 12, 2013 A special regular meeting of the La Quinta Historic Preservation Commission was called to order at 3:05 p.m. by Commissioner Maevers. Commissioner Maevers led the Commission in the Pledge of Allegiance. PRESENT: Commissioners Kevin Maevers, Leila Namvar, and Maria Puente ABSENT: Chairperson Redmon STAFF PRESENT: Planning Manager David Sawyer and Secretary Monika Radeva PUBLIC COMMENT - None CONFIRMATION OF AGENDA- Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Commissioners Puente/Namvar to approve the Historic Preservation Commission Minutes of February 21, 2013, as submitted. AYES: Commissioners Maevers, Namvar, and Puente. NOES: None ABSENT: Chairperson Redmon. ABSTAIN: None BUSINESS SESSION Review of the 2012/2013 Certified Local Government (CLG) Annual Report. Planning Manager David Sawyer gave an overview of the information included in the 2012/2013 CLG Annual Report, including identifying the Commission's Members, their qualifications, attendance records, training, etc. The report also identified the Commission's accomplishments during the last year, and its new goals for the 2012/2013 year, etc. The Commission thanked staff for preparing the CLG Annual Report. HISTORIC PRESERVATION COMMISSION MINUTES DECEMBER 12, 2013 SPECIAL MEETING 122 Motion - A motion was made by Commissioners Maevers/Namvar to authorize the submittal of the 2012/2013 CLG Annual Report as proposed. AYES: Commissioners Maevers, Namvar, and Puente. NOES: None. ABSENT: Chairperson Redmon. ABSTAIN: None. CORRESPONDENCE AND WRITTEN MATERIAL - None. REPORTS AND INFORMATIONAL ITEMS - None. COMMISSIONER ITEMS - None. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Puente/Namvar to adjourn this meeting at 3:23 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, Secretary City of La Quinta, California HISTORIC PRESERVATION COMMISSION MINUTES 2 DECEMBER 12, 2013 SPECIAL MEETING 123 CALL TO ORDER HISTORIC PRESERVATION COMMISSION MINUTES THURSDAY, FEBRUARY 20, 2014 A regular meeting of the La Quinta Historic Preservation Commission was called to order at 3:03 p.m. by Executive Assistant Monika Radeva. PRESENT: Commissioners Leila Namvar and Maria Puente ABSENT: Commissioner Kevin Maevers and Chairperson Peggy Redmon STAFF PRESENT: Planning Manager David Sawyer and Secretary Monika Radeva ADJOURNMENT Due to a lack of quorum Executive Assistant Radeva adjourned this meeting at 3:04 p.m. Respectfully s ' mitted, MONIKA RDEVA, Secretary City of La Quinta, California HISTORIC PRESERVATION COMMISSION FEBRUARY 20, 2014 MINUTES 1 124 125 CALL TO ORDER COMMUNITY SERVICES COMMISSION MINUTES MONDAY, APRIL 14, 2014 A regular meeting of the La Quinta Community Services Commission was called to order at 5:30 p.m. by Commissioner Alford. PRESENT: Commissioners Alford, Blakeley, and Engel ABSENT: Commissioner Fitzpatrick STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf/Parks Manager; and Angela Guereque, Senior Secretary. Commissioner Engel led the Pledge of Allegiance. PUBLIC COMMENT - None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Blakeley/Engel to confirm the agenda as submitted. Motion passed unanimously. PRESENTATION Presentation by the Family YMCA of the Desert Karen Creasy - Fritz Burns Pool numbers for the 2013 season: 302 Lap Swim visits; 2,640 lessons; 1,065 Rec Swim visits; 83 Swim Team attendees; 168 Water Aerobic visits; 231 Pool rentals; 76 Special Events; 16 Adult Swim visits. Commissioner Blakeley asked how the pool is marketed. Ms. Creasy stated marketing is done through word of mouth, City marketing (email blast, the Gem, etc.), banners, and advertising through the YMCA. Paula Simonds - La Quinta is the only City that has all YMCA programs. Programming in La Quinta includes the pool management, Child Development Center (Preschool), and after school programs at Vista Dunes and Wolff Waters. COMMUNITY SERVICES COMMISSION MINUTES APRIL 14, 2014 126 The YMCA partners with the City for the Y -Rookies Sports, Flag Football, Desert Youth Olympics, and the Y -Tri. APPROVAL OF MINUTES Motion - A motion was made by Commissioners Blakeley/Engel to approve the March 10, 2014 Community Services Commission Minutes as submitted. Motion passed unanimously. BUSINESS SESSION 1. COMMUNITY SERVICES COMMISSION WORK PLAN FOR FISCAL YEAR 2014/2015 Director Hylton presented the staff report. Commissioner Alford suggested Art in Public Places for the roundabout near Pioneer Park. Motion - A motion was made by Commissioners Engel/Blakeley to approve the Community Services Commission Work Plan for Fiscal Year 2014/2015. Motion passed unanimously. REPORTS AND INFORMATION ITEMS 1 . Community Services Department Report for February 2014 2. Community Services Department Report for March 2014 3. Report from Commissioners Regarding Meetings Attended 4. Calendar of Monthly Events ADJOURNMENT There being no further business, it was moved by Commissioners Alford/Blakeley to adjourn the meeting at 6:10 p.m. Motion passed unanimously. Respectfully submitted, o4npla it. gueteQae ANGELA GUEREQUE, Senior Secretary City of La Quinta, California COMMUNITY SERVICES COMMISSION MINUTES APRIL 14, 2014 127 CALL TO ORDER ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES WEDNESDAY, JANUARY 15, 2014 A special meeting of the La Quinta Architectural and Landscaping Review Board was called to order at 10:00 a.m. by Planning Manager David Sawyer. Planning Manager Sawyer led the Board into the Pledge of Allegiance. PRESENT: Board Members Richard Gray, Kevin McCune, and Ray Rooker ABSENT: None STAFF PRESENT: Planning Manager David Sawyer, Consultant Planner Nicole Criste, Community Services Director Edie Hylton, City Consultant and Project Manager Nick Nickerson, and Secretary Monika Radeva PUBLIC COMMENT - None CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Board Members Gray/Rooker to approve the Architectural and Landscaping Review Board Minutes of November 6, 2013 as submitted. Motion passed unanimously. BUSINESS SESSION 1. Conditional Use Permit 2013-155 submitted by Case and Lisa Swenson for consideration of architectural and landscaping plans for the construction of a 6,093 square -foot single-family residence on a 3.16 acre lot located at 77210 Loma Vista within the Enclave Mountain Estates. Board Member Rooker recused himself from this item because of a professional conflict of interest with the applicant's architect. ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES SPECIAL MEETING JANUARY 15, 2014 128 Consultant Planner Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Mr. John Vuksic, Archtect with Prest Vuksic Archtects, Palm Desert, CA - introduced himself, gave a detailed presentation of the proposed project, and answered the Board's questions. Mr. Chris Hermann, ASLA, Landscape Architect and President with Hermann Design Group, Palm Desert, CA - introduced himself, explained the proposed lighting for the project, and answered the Board's questions. Mr. Doug Franklin, P.E., Vice President with The Altum Group, Palm Desert, CA - introduced himself, explained the proposed drainage for the development, and answered the Board's questions. Motion - A motion was made and seconded by Board Members McCune/Gray recommending approval of Conditional Use Permit 2013-152, as submitted with staff's recommendations and the following suggestions: • Replace the proposed swing doors for the utility closet within the garage to facilitate the full use of the parking space. • Use a cast of the existing on-site rocks in the design of the faux rock wall. • Keep overall site disturbance to a minimum including establishment of the overlook area. AYES: Board Members Gray and McCune. NOES: None. ABSENT: None. ABSTAIN: Board Member Rooker. 2. Site Development Permit 2013-935 submitted by the City of La Quinta for consideration of architectural and landscaping plans for the expansion of the existing Senior Center by 6,000 square feet. The expansion will result in the La Quinta Health and Wellness Center, and accommodate expanded services and facilities, including classrooms, a community gym, and expanded bathroom/shower facilities. Location: 78450 Avenida La Fonda, Civic Center, current Senior Center building. Consultant Planner Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES 2 SPECIAL MEETING JANUARY 15, 2014 im, Mr. Craig Pearson, Principal Architect with Pearson Architects, Inc., Palm Desert, CA — introduced himself, gave a brief overview of the projects, and answered the Board's questions. The Board asked as to the reasons for the proposed expansion of the existing Senior Center. Community Services Director Edie Hylton explained as part of the City's 2007 City Master Plan a survey was completed that identified a large interest in health and fitness throughout the city, including parks, trails development, and both recreational programs and facilities. She noted that the building was built back in 1984-85 and was starting to show its age, as well as it was currently ADA non-compliant. City Consultant and Project Manager Nick Nickerson said the City had prepared an ADA deficiency study for all city-wide facilities. This expansion would ensure that the building is completely ADA compliant. Motion — A motion was made and seconded by Board Members Rooker/Gray recommending approval of Site Development Permit 2013-935 as submitted with staff's recommendations. Motion passed unanimously. CORRESPONDENCE AND WRITTEN MATERIAL - None REPORTS AND INFORMATIONAL ITEMS - None BOARD MEMBER ITEMS • A joint meeting between the Planning Commission and the Architectural and Landscaping Review Board has been tentatively scheduled for January 28, 2014, at 6:00 p.m. • A joint meeting between the City Council and the City's Boards and Commissions has been scheduled for Wednesday, January 29, 2014 at 5:30 p.m. at the La Quinta Library. ADJOURNMENT There being no further business, it was moved and seconded by Board Members McCune/Gray to adjourn this meeting at 1 1 :14 a.m. Motion passed unanimously. Respectfully submitted, MONIKA RA EVA, Secretary City of La Quinta, California ARCHITECTURAL AND LANDSCAPING SPECIAL MEETING REVIEW BOARD MINUTES 3 JANUARY 15, 2014 130 131 DEPARTMENT REPORT: 3 CITY COUNCIL'S UPCOMING EVENTS MAY 20 MAY 21 MAY 26 JUNE 3 JUNE 4 JUNE 17 JUNE 18 JULY 1 JULY 2 JULY 4 JULY 15 JULY 16 CITY COUNCIL MEETING OVERSIGHT BOARD MEETING - CANCELLED MEMORIAL DAY -- CITY HALL CLOSED. CITY COUNCIL MEETING OVERSIGHT BOARD MEETING CITY COUNCIL MEETING OVERSIGHT BOARD MEETING CITY COUNCIL MEETING OVERSIGHT BOARD MEETING INDEPENDENCE DAY - CITY HALL CLOSED CITY COUNCIL MEETING OVERSIGHT BOARD MEETING i14% MAY 2014 133 1 2 3 Apr 2014 Juri20I4 S M T, W ,<T Si S'M W x... l{ 3" OAM-1 7.0 1.00 ..F 1 2 3 4 5, .T.,. , „ 1!;:4"3:-4 5 6 7 AM DOCUMENT 5 7" 8 9""30 1112: 8; 9 ]0;17 72 13 ]A" SHRED DAY 13 14:, i5 16 ""i7 18 19 15 6 ]7 I8 19 20 21 " 20 21";22 23 24 25 25. 22 23 24;-25 26 27 28 4 5 6 7 8 9 10 5:30 AM CVAG 4:00 PM City 10:00 AM ALRB 11:00 AM CVAG Transportation - Council Henderson Meeting 2.00 PM Craonverstation- ns Oversight Board Meeting 12:00 PM Energy 1 Enviionental - -CANCELLED Evans 11 12 13 14 15 16 17 10:00AM Pub. 7:00 PM 9:00 AMRiv. Ct. 3:00 PM 9:00AM Safety- Planning Transportation- Historic Convention & Henderson Commission Henderson Preservation Visitors Bureau -Evans 3:00 PM Mtns. 4:00 PM Conservancy- investment Franklin Advisory Board 5:30 PM Community Services 18 19 20 21 22 23 24 4:00 PM City 8:00 am CV Council Economic Pinr- Meeting Franklin 10:00AM CVAG " Homeless - Osbome 2:00 PM Oversight Board Meeting -CANCELLED 25 26 27 28 29 30 31 4:30 PM Exec. 7:00 PM 12:00 PM Sunline - Cmte. -Adolph Planning Adolph CITY HALL Commission CLOSED - MEMORIAL DAY 133 Sunday. Monday Tuesday Wednesday �Thursday Friday 1 2 3 4 5 6 7 9:30 AM CVAG 4.00 PM City 10:00AMALRB Transportation - Council PM Henderson Meeting 2:00 PM Oversight Board Meeting 8 9 10 11 12 13 14 10:00 AM Pub. 7:00 PM 9:OOAMRiv. Ct. 11:00 AM CVAG Safety- Planning Transportation- Converstation- Henderson Commission Henderson Evans 3:00 PM Mtns. 4:00 PM 12:00 PM Energy 1 Conservancy- Investment Environental- Franklin Advisory Board Evans 5:30 PM Community Services 15 16 17 18 19 20 21 4:00 PM City 8:OOAM CV 3:00 PM 9:00AM Council Economic Ptnr- Historic Convention & Meeting Franklin Preservation Visitors Bureau -Evans 10:00AM CVAG Homeless - Osbome 2:00 PM Oversight Board Meeting 22 23 24 25 26 27 28 4:30 PM Exec. 7:00 PM 12:00 PM Sunline - Corte. -Adolph Planning Adolph Commission 134 ..:Sunday i Monday .. ..y: Friday Saturday. 1 2 3 4 5 J Jun 2gi4 S T W.P S 4:00 PM City 10:OOAMALRB t 2 3 4 5 6_ 72:00 Council Meeting PM 13 14 Oversight Board Meeting �� 15 16: i 1 iS 19 20 2i; '= 22 23. 24 25: ,6 2� 28 ; CITY HALL 29 30 CLOSED - INDEPENDENCE DAY 6 7 8 9 10 11 12 .9:30 AM CVAG 7:00 PM 9:00 AMRiv. Ct. 11:00 AM CVAG Transportafion - Planning Transportation- Converstation- Henderson Commission Henderson Evans 4:00 PM 12:00 PAA Energy I Investment Environental- Advisory Board Evans 13 14 15 16 17 18. 19 10:00 AM Pub. 4:00 PM City 8:00 AM CV 3:00 PM 9:OOAM Safety- Council Economic Ptnr - Historic Convention & Henderson Meeting Franklin Preservation Visitors Bureau -Evans 3:00 PM Mtns. 10:00AM CVAG Conservancy- Homeless - Franklin Osborne 5:30 PM 2:00 PM Community Oversight Services Board Meeting 20 21 22 23 24 25 26 7:00 PM 12:00 PM Sunline - Planning Adolph Commission 27 28 29 30 31 Au2014 4:30 PM Exec. Cmte. -Adolph 1 2` 13 14„`._ 15 16'; 17 s 18 79 �' 20 21.. 22 23 24.!:25 26 Item Department Report: 4 TO: Honorable Mayor and Members of the City Council FROM: Les Johnson, Community Development Director DATE: May 20, 2014 The 2014 Coachella Music and Arts Festival and Stagecoach Music Festival recently concluded. Staff assisted residents with concerns and complaints, observed operations and monitored the festivals all three weekends. A summary of staff's observations is as follows: Traffic and Circulation: As a result of implementation of mitigation measures from the environmental impact review and the addition of a westbound lane to Avenue 52 between Madison and Monroe Streets, minimal traffic impacts occurred outside of the core area surrounding the festivals. Traffic congestion did occur Monday morning following Coachella weekend No. 1. Northbound Jefferson Street traffic was impacted due to traffic control measures in place at the Avenue 50 and Jefferson Street intersection. Modifications were made to the traffic plan, which resolved this matter. The shuttle service was well received and used again this year with approximately 30,000 patrons using shuttles during each of the two Coachella weekends. Approximately 15,000 patrons used shuttles during Stagecoach (up from 7,500 in 2013). The drop-off/pick up area was again located at Avenue 52 and Madison Street. This segment of the operation, which also sees a heavy flow of pedestrian and bicycle traffic heading to and from neighboring La Quinta residences, flowed well again this year. The taxi area was moved to Avenue 49 and Monroe Street, resulting in a noticeable reduction in traffic at Avenue 52 and Madison Street, though flow was still heavy at times. Overall, traffic flow on streets surrounding the venue flowed well during the festivals with many of the surrounding streets seeing minimal, if any, traffic delays. Hours of Operation: The agreement between Goldenvoice and the City of Indio identifies specific ending times for the festivals, including a noise curfew for the camping area. With exception to an 136 isolated music issue in the camping area the Thursday/early Friday morning prior to the Stagecoach Music Festival, the camping noise curfew time was adhered to and concert ending times were complied with. Noise: Goldenvoice again retained a consultant this year to monitor the noise level at the four perimeter intersections. Monitoring information from each of the stations was available real time via a webpage. In summary, the monitoring identified that maximum noise level was not exceeded during the three weekends. A report is forthcoming that will identify noise levels during the three festival weekends and compare this information with what was reported in 2012 and 2013. In addition to monitoring provided by Goldenvoice, staff also conducted spot noise level checks at multiple locations in La Quinta throughout each of the three festival weekends. Venues were loud at times, particularly during the two Coachella weekends, which resulted in a number of complaints that were primarily received during the late evening/early morning hours. Security: Goldenvoice again provided financial assistance to several homeowners' associations for private security to be established at multiple La Quinta communities in close proximity to the venue. There was a visible presence of private security officers at several of the surrounding gated communities (Rancho Santana, Carmela, La Cantera, Polo Estates, Mountain View, Codorniz). In addition to private security, Goldenvoice also once again provided financial assistance for additional La Quinta Police officers to be available during the festivals. These officers were dedicated to patrolling the La Quinta area neighboring the venue and responding to matters associated with the concerts. Special Events: In addition to the Goldenvoice concerts, two special events were held in La Quinta. During the first week of Coachella, events were held at the Chateau at Lake La Quinta Inn (Time Warner) and at the Mery Griffin Estate (Soho House). Both events were approved by the City, with each adhering to the prescribed conditions of approval. Police resources were called in to assist with a crowd gathered near the Chateau at Lake La Quinta due to celebrities attending the event. Summary: Improvements continue to be made to the festivals, which are reducing most impacts upon La Quinta residents. The number of complaints received this year is down from previous years. Staff will continue to work closely with Goldenvoice and City of Indio representatives to further address impacts associated with the concerts. 137 OFT TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: May 20, 2014 SUBJECT: COMMUNITY SERVICES DEPARTMENT REPORT FOR APRIL 2014 Upcoming events of the Community Services Department for June 2014: Daily Activities Social Bridge Mah Jongg Quilters Fitness Morning Workout Mat Pilates Arthritis Tai Chi Tai Chi Chuan Tai Chi Intermediate Yoga for Health Chair Yoga Flex Yoga Leisure Social Dance Fusion Let's Make Jewelry Charleston Dancing Zumba *Dance, Play and Pretend, La Quinta High School *Beginning Ballet, La Quinta High School *Acoustic Guitar Jam, Community Room Sports Karate/Taekwondo *Rojas Martial Arts Events Summer Luncheon *Summer Golf Tour - Golf Club at Terra Lago, South Course *Summer Golf Tour - Indian Canyons, South Course *Summer Golf Tour - Tahquitz Creek, Resort Course *Summer Golf Tour - Heritage Palms Golf Club *Denotes classes/events held at other locations 138 139 Community Services Department Attendance Report for April 2014 Summary Sheet Sessions Per Month Proqram 2014 2013 Variance 2014 2013 Leisure Classes 108 96 12 57 39 Special Events 1870 1800 70 3 1 Sports 535 301 234 25 24 Senior Center 342 517 -175 78 63 Total 2,855 2,714 141 163 127 Senior Activies/Services (FREE) Senior Center 498 528 -30 51 41 Total 498 528 -30 51 41 Sports User Groups La Quinta Park AYSO 250 200 50 18 23 La Quinta Youth & Sports 100 100 0 18 18 Friday Night Lights 50 0 50 9 0 Desert Boot Camp 50 50 0 10 10 Harlequins Rugby 80 0 80 9 0 Sports Complex La Quinta Youth & Sports 750 700 50 22 24 Colonel Mitchell Paige Friday Night Lights 400 0 400 21 0 Facility/Park Rentals Senior Center (Private Party) 100 250 -150 1 2 Museum Meeting Room 100 250 -150 2 5 Library (Sunday Church) 300 300 0 4 4 Classroom 300 650 -350 6 13 Civic Center Campus (Private Party) 400 550 -150 1 2 Park Rentals La Quinta Park 200 200 0 4 4 Fritz Burns Park 150 100 50 3 2 Total 1 3,230 3,350 -120 128 107 Total Programs 1 6,5831 6,592 -91 342 275 Volunteer Hours Senior Center 1 1591 227 -68 Total Volunteer Hours 1 1591 227 -68 WHO Community Services Department Program Report for April 2014 2014 2013 2014 2013 2014 2013 2014 2013 Participants Participants Variance Meetings Meetings Leisure Classes Karate/Taekwondo 4- 8 (Beg.) 24 21 3 9 9 Karate/Taekwondo 4 - 8 (Inter.) 16 39 -23 9 9 Karate/Taekwondo 9& up 29 18 11 9 9 Rojas Martial Arts 4- up 23 0 23 9 0 Rojas Martial Arts 14 - up 3 0 3 9 0 Dance, Play & Pretend 5 4 1 8 3 lBeginning Ballet 1 81 01 81 41 0 Totals 108 82 26 57 30 2014 2013 2014 2013 2014 2013 2014 2013 Participants Participants Variance Meetings Meetings Special Events Moonlight Movies 70 0 70 1 0 Easter E Hunt 800 600 200 1 1 lCity Picnic 1 10001 1800 -8001 11 1 To to I s 1 18701 2400 -5301 31 2 2014 2013 2014 2013 Community Services Totals 1 2,5131 2,783 -2701 851 56 *Lower attendance in 2014 due to inclement weather - event was moved indoors. in Participants Participants Variance Meetings Meetings Sports Open Gym Basketball 312 197 115 10 14 Open Gym Volleyball 114 54 60 6 4 Disc Golf Tournament @ First Tee 30 0 30 1 0 Nature Walk on Bear Creek Trail 11 14 -3 1 1 Guided Hikes at Cove Oasis 8 11 -3 2 1 Guided Hike with Phillip Ferranti 20 0 20 1 0 Y Rookies T -Ball 1 401 251 15 4 4 Totals 1 5351 301 234 251 24 Community Services Totals 1 2,5131 2,783 -2701 851 56 *Lower attendance in 2014 due to inclement weather - event was moved indoors. in Community Services Department Monthly Revenue Report for April 2014 Monthly Revenue - Facility Rentals 2014 2013 Variance Library $ 1,050.00 $ - $ 1,050.00 Museum $ 250.00 $ 962.50 $ (712.50) Senior Center $ 250.00 $ 1,125.00 $ (875.00) Parks $ 960.00 $ 1,325.00 $ (365.00) ISPorts Fields $ 712.50 $ 699.00 $ 13.50 Monthly Facility Revenue I $ 3,222.501 $ 4,111.50 $ (889.00) iviontniy Kevenue Senior Center* $ 2,133.00 $ 3,319.00 $ (1,186.00) Community Services $ 4,757.00 $ 3,888.00 $ 869.00 Total Revenue $ 6,890.00 $ 7,207.00 $ (317.00) Revenue Year to Date Facility Revenue $ 33,275.00 $ 29,306.00 $ 3,969.00 Senior Center $ 34,365.50 $ 37,087.50 $ (2,722.00) Community Services $ 60,562.00 $ 50,035.00 $ 10,527.00 Total Revenue to Date $ 128,202.50 $ 116,428.50 $ 11,774.00 'Revenue decrease due to construction; limited amount of classes in session on vvest end of facility. IEFA Senior Center Program Report for April 2014 ISENIOR CENTER TOTAL 1 8401 10451 -2051 1291 1041 *We accept drop -ins for all classes listed under Fitness. A decrease in the total participation number due to a reduction in classes/programs offered due to construction. 143 Participation Participation Variance Meetings Meetings 2014 2013 2014 2013 Senior Activities/Social Services (Free) Senior Activities 387 309 78 43 30 Senior Social Services 111 219 -108 8 11 Senior Activities/Services Total 498 528 -30 51 41 Volunteers Senior Center 20 37 -17 n/a n/a Hours 159 227 -68 n/a n/a Senior Classes/ Programs Fitness Chair Yoga 4 12 -8 4 4 Exercise (Morning Workout) 30 30 0 13 13 Flex Yoga 5 0 5 3 0 Mat Pilates 11 15 -4 13 13 Yoga for Health 4 10 -6 4 4 Drop-in Participation* 40 0 40 24 0 Leisure Let's Make Jewelry 8 19 -11 3 5 Social Dance Fusion Volunteer Recognition Luncheon 44 61 -17 1 1 Open Game Play Bridge: Social & Party 141 323 -182 8 18 Mah Jongg 55 47 8 5 5 Senior Classes/Programs Total 342 517 -175 78 63 ISENIOR CENTER TOTAL 1 8401 10451 -2051 1291 1041 *We accept drop -ins for all classes listed under Fitness. A decrease in the total participation number due to a reduction in classes/programs offered due to construction. 143 Community Services Updates April 2014 The mature vegetation around the perimeter of Velasco Park was removed to provide better visibility into the Park. This practice is called Crime Prevention Through Environmental Design, or CPTED. The idea is to remove elements in landscaping to minimize the opportunity for crime. With the addition of security lighting and the removal of large vegetation, park users are able to enjoy the open park environment. The La Quinta Police Department has worked with City staff to apply the principles of CPTED in other City parks including the Fred Wolff Nature Preserve and the Bear Creek Trail. For safety and Americans with Disabilities Act (ADA) compliance, a contractor was hired to grind potential trip hazards in the concrete walkways at the Sports Complex and the Civic Center Campus. Trip hazards such as these occur over time as the subsurface settles or tree roots push-up on the concrete panels. The Public Works Department also uses grinders for the concrete sidewalks throughout the City. The interactive water feature at La Quinta Park is being resurfaced. Staff collected proposals from contractors and have started installing the new rubber safety surface. Staff is expecting to have the water feature open for public use by early May 2014. 144 La Quinta Community Fitness Center Counts for April 2014 Day Memberships Sold Rubys Sold Sapphires Sold Diamonds Sold Walk-ins Sold Daily Counts Daily Totals 1 7 160 167 2 3 205 208 3 9 154 163 4 3 157 160 5 63 63 6 0 7 16 203 219 8 4 5 161 170 9 3 6 194 203 10 5 4 136 145 11 2 7 169 178 12 68 68 13 0 14 8 8 180 196 15 3 6 175 184 16 12 187 199 17 5 3 106 1 1 4 18 4 2 5 126 137 19 4 1 38 43 20 0 21 8 2 148 158 22 8 5 157 170 23 4 1 188 193 24 7 143 150 25 1 6 130 137 26 3 3 56 62 27 0 28 4 168 172 29 3 4 85 92 30 1 1 31 0 AVG 5.48 2 0 0 4.40 136.85 138.96 TTL 126 2 0 0 66 3558 3752 The Gems symbolize the Wellness System Fees Ruby Level = $50 (Self -Directed Program; One Year -Key Use) Sapphire Level = $175 (All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Diamond Level = $295 (All Ruby and Sapphire Level Benefits; Three Additional Personal • Members Sold is the number of memberships sold that day. • Walk-ins are people without membership cards that are paying a daily $5 fee. • Daily counts are the number of members coming into the center that have had their membership cards scanned by us. • The totals at the end of each row is the total of all of the above transactions for the 145 day. TO: Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: May 20, 2014 SUBJECT: PUBLIC WORKS DEPARTMENT REPORT FOR APRIL 2014 1. The Public Works Department will be celebrating National Public Works Week (NPWW) the week of May 18. The theme for 2014 is "Building for Today, Planning for Tomorrow." NPWW is observed every May to honor public works professionals and raise the public's awareness of public works as a career. The week's activities will include giveaways at the counter, cake and punch on Wednesday (May 21), and a kick-off luncheon on Thursday (May 22) for the department's Student Internship Program. 2. For the month of April, the total for all maintenance expenditures recorded in GORequest was $144,838.96 with traffic signals, street sweeping, pavement striping, irrigation work, debris removal, and graffiti removal being among the highest tasks in terms of cost. Traffic signal maintenance included the installation of three video detection systems and the replacement of two back up battery systems totaling over $54,000, including parts and labor. Public Works maintenance workers recorded 1,540 task hours associated with this work. A detailed breakdown of tasks and associated costs is presented in the attached pie chart (Attachment 1). 3. Work continues on the County's Fred Waring Drive widening project, between Adams Street and Port Maria Road. The contractor is demolishing the existing garden wall in order to make room for the Rancho Ocotillo sound wall, and has paved the base course on the north side of the street; traffic will be switched to the north side of the street on May 15. Currently, the contractor is completing construction of the drainage structure beneath the sidewalk on the south side of the street. Pedestrian access will be restricted throughout construction due to the removal of sidewalk on the south side of the street. Ultimately, Fred Waring Drive will be three lanes in each direction. The project is on schedule for completion in August 2014. 146 4. The contractor for the La Quinta Wellness Center project is currently completing demolition of the interior of the building. The portions of the facility not affected by the project will remain open during construction, which is scheduled to be completed by early 2015. 5. The Miscellaneous Americans with Disabilities Act Improvements Phase II and the Sports Complex Lighting Improvements projects have been awarded. Staff is in the process of setting up pre -construction meetings for both projects to be completed this summer. 6. The City Hall Lighting Conversion and City Hall Heating, Ventilation and Air Condition System 1 & 2 Replacement projects are both complete and operational, and will be brought before City Council for acceptance on June 3. Attachment: 1. 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