2014 06 03 CC MinutesCITY COUNCIL
MINUTES
TUESDAY, JUNE 3, 2014
A regular meeting of the La Quinta City Council was called to order at 3:03 p.m. by
Mayor Adolph.
PRESENT: Councilmembers Franklin, Henderson, Osborne, Mayor Adolph
ABSENT: Councilmember Evans [arrived at 3:05 p.m.]
MOTION — A motion was made and seconded by Councilmembers
Henderson/Franklin to excuse the absence of Councilmember Evans.
COUNCILMEMBER EVANS JOINED THE MEETING AT 3:05 P.M.
PUBLIC COMMENT ON MATTERS NOT ON AGENDA — None
CLOSED SESSION
1. CONFERENCE WITH CITY ATTORNEY, ANTICIPATED LITIGATION,
INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION
54956.9 (c) (1 MATTER)
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, PURSUANT TO
GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION —
CITY ATTORNEY
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, PURSUANT TO
GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION —
CITY MANAGER
4. CONFERENCE WITH THE CITY'S REAL PROPERTY NEGOTIATOR, FRANK J.
SPEVACEK, PURSUANT TO GOVERNMENT CODE SECTION 54956.8
CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF ACQUISITION
.AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT SILVERROCK
RESORT (APN'S 770-200-026; 776-150-021; 776-150-023; 770-060-056;
770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060-062;
777-490-004; 777-490-006; 777-490-007; 777-490-012 AND 777-490-
014). PROPERTY NEGOTIATORS: JOHN GAMLIN, MERIWETHER
COMPANIES; ROBERT S. GREEN, JR., THE ROBERT GREEN COMPANY
CITY COUNCIL MINUTES 1
JUNE 3, 2014
COUNCIL RECESSED TO CLOSED SESSION A T 3:05 P. M.
MAYOR ADOLPH RECONVENED THE CITY COUNCIL MEETING AT 4:00 P.M.
WITH ALL MEMBERS PRESENT.
City Attorney Jenson reported that the City Council took action on Closed Session
Item No. 1 and the resulting settlement agreement will be available to the public
from the City Clerk's Office once it has been executed.
MOTION — A motion was made and seconded by Councilmembers Osborne/Franklin
to approve the Completion and Settlement Agreement with Bond Safeguard
Insurance Company regarding a dispute over the enforcement of the Subdivision
Improvement Agreement for Tract Map 31852, subject to minor changes approved
by the City Manager and City Attorney. Motion passed unanimously.
Mayor Adolph led the audience in the pledge of allegiance.
PUBLIC COMMENT ON MATTERS NOT ON AGENDA
PUBLIC SPEAKER: Christopher English, La Quinta — Mr. English spoke about the
problems that residents will face if Ralph's Grocery leaves the Washington
Street/Calle Tampico site. He asked Council to communicate with the company
and take action to keep the store in place. .
Mayor Adolph explained the city's efforts to retain Ralph's and/or find a
replacement as soon as possible.
PUBLIC SPEAKER: Sheila Clemens, La Quinta — Ms. Clemens said she does not
want the closing of the Ralph's Grocery to cause that center to be a ghost town.
PUBLIC SPEAKER: Thomas Allen Worthy — Mr. Worthy said he is homeless .and
applied for housing to Coral Mountain Apartments. Mr. Worthy also spoke about
his litigation against Eisenhower Medical Center.
PUBLIC SPEAKER: Samantha Hoffman, La Quinta — Ms. Hoffman spoke in favor of
keeping Ralph's Grocery open and asked residents to contact Ralph's at 800- 576-
4377 or on Ralphs.com.
CONFIRMATION OF AGENDA
• City Manager Spevacek requested that Consent Calendar Item No. 2 be moved
to the June 17, 2014 agenda.
• Councilmember Osborne requested that Consent Calendar Item No. 8 be pulled
for discussion and separate vote.
CITY COUNCIL MINUTES 2
JUNE 3, 2014
• Councilmember Henderson requested that Consent Calendar Item No. 13 be
moved to Business Session Item No. 4 for discussion.
Council concurred.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1. COACHELLA VALLEY ECONOMIC PARTNERSHIP PRESENTATION
Thomas Flavin, CEO/President of the Coachella Valley Economic Partnership
(CVEP), provided an update on programs supported by the City of La Quinta
including college scholarship awards, career pathways program, business
development business training, and the East Valley Innovation Hub.
Councilmember Franklin requested more information and clarification regarding
plans for a parcel tax through the school districts to provide ongoing funding to
CVEP for the Workforce Jobs Pipeline project; the Federal planning' grant received,
and; the Federal grant CVEP will apply for in the fall.
2. LIBRARY & MUSEUM QUARTERLY REPORT FOR JANUARY — MARCH 2014
Sherry Martinez, Desert Zone Manager, presented the report for the library and
Anne Phillips, Museum Manager presented the report for the museum; both of
which are on file with the City Clerk's Office.
3. PRESENTATION TO RETIRING BUILDING OFFICIAL AND EMERGENCY
MANAGER
Mayor Adolph and Councilmembers presented a plaque to retiring Building Official/
Emergency Manager Greg Butler in appreciation of more than seventeen years of
service to the City of La Quinta.
CONSENT CALENDAR
1. APPROVE MINUTES OF MAY 20, 2014
2. pulled by the City Manager and rescheduled for the June 17, 2014 Council
meeting > > > APPROVE CONTRACT EXTENSION WITH VINTAGE
ASSOCIATES FOR PARK LANDSCAPE MAINTENANCE SERVICES FOR
FISCAL YEAR 2014/2015
3. ADOPT RESOLUTIONS (A) CALLING AND GIVING NOTICE OF THE HOLDING
OF A GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 4, 2014
AND (B) REQUESTING THE COUNTY CONSOLIDATE THE NOVEMBER 4,
CITY COUNCIL MINUTES 3
JUNE 3, 2014
2014 MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION
[RESOLUTIONS 2014-019.AND 2014-0201
4. APPROVE THE REDUCTION OF REGULAR CITY COUNCIL MEETINGS TO
ONE PER MONTH DURING AUGUST AND SEPTEMBER, 2014 BY
CANCELLING THE REGULAR MEETINGS OF AUGUST 19 AND SEPTEMBER
2, 2014
5. DENIAL OF CLAIM FOR DAMAGES FILED BY: DAVID PLOUFFE; DATE OF
LOSS — NOVEMBER 16, 2013
6. APPROVE . AMENDMENT AND CONTRACT CHANGE ORDER WITH
KIRKPATRICK LANDSCAPING SERVICES, INC. FOR CITYWIDE LANDSCAPE
MAINTENANCE
7. APPROVE AMENDMENT TO CONTRACT WITH A.M. LASALLE ELECTRIC,
INC., FOR LANDSCAPE LIGHTING MAINTENANCE SERVICES
8. , pulled for discussion and separate vote by Councilmember Osborne > > >
APPROVE COMMUNITY SERVICES COMMISSION WORK PLAN FOR FISCAL
YEAR 2014/2015
9. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH GRAPHTEK
INTERACTIVE FOR DIGITAL MARKETING SERVICES
10. ACCEPT CITY HALL LIGHTING CONVERSION PROJECT
11. ACCEPT PREVENTATIVE MAINTENANCE PROJECT: REPLACEMENT OF
CITY HALL BUILDING HEATING, VENTILATION AND AIR CONDITIONING
SYSTEMS 1 AND 2
12. AUTHORIZE CITY MANAGER TO SUBMIT GRANT APPLICATION TO
EDWARD, BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM
AND ACCEPT FUNDS
13. Pulled by Councilmember Henderson and moved to the Business Session
> > > APPROVE A REQUEST FOR PROPOSALS TO OBTAIN PROFESSIONAL
LANDSCAPE ARCHITECTURAL SERVICES FOR NORTH LA QUINTA
PARKWAYS AND ENTRYWAYS LANDSCAPE CONVERSION PROJECT
14. AUTHORIZE CITY MANAGER TO SUBMIT A GRANT APPLICATION TO
TRILOGY AT LA QUINTA COMMUNITY SERVICES ORGANIZATION FOR A
NEW CITIZENS ON PATROL VEHICLE
CITY COUNCIL MINUTES 4
JUNE 3, 2014
15. APPROVE DEMAND REGISTER DATED JUNE 3, 2014
16. APPROVE MUNICIPAL STORMWATER IMPLEMENTATION AND COST
SHARING AGREEMENT WITH RIVERSIDE COUNTY FLOOD CONTROL AND
WATER CONSERVATION DISTRICT
MOTION — A motion was made and seconded by Councilmembers Evans/Franklin
to approve Consent Calendar Item Nos. 1, 3-7, 9-12, and 14-16 with Item No. 3
adopting Resolutions 2014-019 and 2014-020 as recommended. Motion passed
unanimously.
Item No. 8 — APPROVE COMMUNITY SERVICES COMMISSION WORK PLAN FOR
FISCAL YEAR 2014/2015
MOTION — A motion was made and seconded by Councilmembers Osborne/Evans
to approve the Consent Calendar Item No. 8 with the addition of the review of
Pillars of the Community submissions. Motion passed unanimously.
BUSINESS SESSION
1. SELECT A REPRESENTATIVE TO THE CHAMBER OF COMMERCE
WORKSHOP/INFORMATION EXCHANGE COMMITTEE
Community Services Director Hylton presented the staff report, which is on file in
the City Clerk's Office.
MOTION — A motion was made and seconded by Councilmembers Evans/
Henderson to select Councilmember Franklin to the Chamber of Commerce
Workshop/Information Exchange Committee. Councilmember Franklin accepted the
appointment. Motion passed unanimously.
2. ADOPT RESOLUTIONS APPROVING A MAJOR REVISION TO THE
COACHELLA VALLEY MULTIPLE SPECIES HABITAT CONSERVATION PLAN
[RESOLUTIONS 2014-021 AND 2014-0221
Community Development Director Johnson presented the staff report, which is on
file in the City Clerk's Office.
MOTION — A motion was made and seconded by Councilmembers
Evans/Henderson to adopt Resolutions 2014-021 and 2014-022 approving a major
revision to the Coachella Valley Multiple Species Habitat Conservation Plan.
Motion passed unanimously.
3. APPROVE THE CITY OF LA QUINTA'S LEGISLATIVE POLICY GUIDE
CITY COUNCIL MINUTES 5
JUNE 3, 2014
Chris Escobedo, Assistant to City Manager, and Intern Nick Herr-Kostic presented
the staff report.
MOTION — A motion was made and seconded by Councilmembers
Evans/Henderson to approve the City of La Quinta's Legislative Policy Guide.
Motion passed unanimously.
4. Consent Calendar No. 13: APPROVE A REQUEST FOR PROPOSALS TO
OBTAIN PROFESSIONAL LANDSCAPE ARCHITECTURAL SERVICES FOR
NORTH LA QUINTA PARKWAYS AND ENTRYWAYS LANDSCAPE
CONVERSION PROJECT
Councilmember Henderson said it appears from the staff report that the problem on
the north side is solved when in fact, it is not. She suggested that approval is
premature and could be misleading to the community. Ms. Henderson requested
that action on this item be postponed until after the tax measure is on the ballot
thereby giving Council greater flexibility for solutions.
Councilmember Evans said that developing the landscape concepts does not make
the project a done deal because a funding source would still need to be identified.
A landscape design would provide more information on what is required.
MOTION — A motion was made and seconded by Councilmembers Henderson/
Osborne to delay action on this item until after the tax measure is on the ballot.
Motion passed: ayes 4, no 1 (Evans).
MAYOR ADOLPH CALLED A SHORT RECESS AT 5:20 P.M.
MAYOR ADOLPH RECONVENED THE CITY COUNCIL MEETING AT 5:29 P.M.
STUDY SESSION
1. CONTINUED DISCUSSION ON FISCAL YEAR 2014/15 PROPOSED BUDGET
Finance Director Conrad presented the staff report, which is on file in the City
Clerk's Office.
Councilmembers received clarification from staff on supplemental requests;
information technology reserves; audit expenses; park needs; promotion of Adopt -
a -Park program; marketing funds throughout the budget; Community Development
Department personnel benefits; water cost increases; East Valley Hub funding;
CVEP funding; grant program funding for various groups; emergency services
budget reduction; SilverRock Resort budget; cost of public notices and advertising;
CITY COUNCIL MINUTES 6
JUNE 3, 2014
police budget increases; council meeting videos; an insurance reserve fund; cash
flow reserve; and fund balance.
The Council gave staff the following direction regarding the 2014/15 draft budget
and the allocation of the estimated surplus of $476,494:
• Include the supplemental requests in the amount of $48,140
• Increase marketing by $100,000 and label it economic
de ve%pmen t/marketing
• Increase the grants budget by $20,000
• Add funding for homeless programs in the amount of $50,000
• Establish an insurance reserve fund with $100,000 if possible
• Set aside funds for labor relations in the amount of $120,000
• Reduce CVEP funding by $40,000
• Allocate to reserves: 25% of the beginning surplus = $119,000
• Change the label for the $500 Wheeler Letter to demographic publications
• Promote La Quinta as a movie location
• Allow special conditions in the grant program that permit grants to exceed
$5,000
• Include in final budget, a section showing reserve fund balances
PUBLIC SPEAKER: Janet Seto, Principal of La Quinta Middle School — Ms. Seto
said that the grant information requested by Council has been submitted and asked
Council to consider funding the Middle School programs described at the last
Council meeting.
MAYOR ADOLPH RECESSED THE CITY COUNCIL MEETING AT 6:46 P.M.
MAYOR ADOLPH RECONVENED THE CITY COUNCIL MEETING AT 7:12 P.M.
PUBLIC SPEAKER: Dave Heckman, La Quinta — Mr. Heckman said that the tax on
landlords he suggested at the last Council meeting may be more accurately
categorized as a fee but it would serve the purpose of increasing code
enforcement.
City Manager Spevacek explained that revenue from such a fee would have to be
dedicated to enforcement of landlord -renter matters, not code enforcement in
general.
PUBLIC COMMENT ON MATTERS NOT ON AGENDA
PUBLIC SPEAKER: Catherine Goodsell, La Quinta — Ms. Goodsell spoke in
opposition to the closing of the Ralph's Grocery store.
CITY COUNCIL MINUTES 7
JUNE 3, 2014
PUBLIC SPEAKER: Mark Jucht, La Quinta — Mr. Jucht, who lives on Roadrunner
Lane, expressed his opposition to the addition of a roundabout at Westward Ho and
Roadrunner.
PUBLIC SPEAKER: Renee Jucht, La Quinta — Ms. Jucht said she lives on
Roadrunner Lane and is opposed to a roundabout at Westward Ho and Roadrunner.
PUBLIC SPEAKER: Christopher English, La Quinta — Mr. English said he is opposed
to the closing of Ralph's Grocery store at Washington Street and Calle Tampico.
PUBLIC SPEAKER: Eileen Kramer — Ms. Kramer said she is opposed to the closing
of Ralph's Grocery store.
2. DISCUSS A SALES TAX SHARING AGREEMENT WITH MICHAEL SHOVLIN FOR
CERTAIN IMPROVEMENTS ASSOCIATED WITH 111 LA QUINTA CENTER
Community Development Director Johnson presented the staff report, which is on
file in the City Clerk's Office.
The Council discussed the 50%-50% tax share arrangement; the importance of the
new traffic signal; the need to expedite the opening of the Hobby Lobby tenant; the
need to address turns in and out from Adams Street to the centers on either side; .
and access points for the CVlink project.
The Council directed staff to move forward with the 50%-50% tax" sharing
agreement provided there is a time limit imposed on recouping the $400,000 in
improvements and also provided a specific list and schedule of improvements is
included.
PUBLIC HEARINGS
1. ADOPT RESOLUTION CONFIRMING THE DIAGRAM AND ASSESSMENT FOR
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, FISCAL YEAR
2014/2015 [RESOLUTION 2014-0231
Public Works Director Jonasson presented the staff report, which is on file in the
City Clerk's Office.
Mayor Adolph declared the PUBLIC HEARING OPEN at 7:25 p.m.
PUBLIC SPEAKER: None
Mayor Adolph declared the PUBLIC HEARING CLOSED at 7:26 p.m.
MOTION — A motion was made and seconded by Councilmembers Evans/Franklin to
adopt Resolution No. 2014-023 entitled:
CITY COUNCIL MINUTES 8
JUNE 3, 2014
ADOPT RESOLUTION CONFIRMING THE DIAGRAM AND ASSESSMENT
FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1,
FISCAL YEAR 2014/2015
Motion passed unanimously.
2. ADOPT RESOLUTION FOR FISCAL YEAR 2014/2015 THROUGH 2017/2018
CAPITAL IMPROVEMENT PROGRAM [RESOLUTION 2014-0241
Principal Engineer McKinney presented the staff report, which is on file in the City
Clerk's Office.
Mayor Adolph declared the PUBLIC HEARING OPEN at 7:45 p.m.
PUBLIC SPEAKER: Mark Riconoscinto, La Quinta — Mr. Riconoscinto owns a home
on Roadrunner Lane and spoke against the addition of a roundabout on Westward
Ho.
Mayor Adolph declared the PUBLIC HEARING CLOSED at 7:50 p.m.
MOTION — A motion was made and seconded by Councilmembers
Evans/Henderson to adopt Resolution 2014-024 with Project No. 201406, the new
roundabout at Westward Ho and Roadrunner Lane removed from Exhibit A.
ADOPT A RESOLUTION APPROVING FISCAL YEAR 2014/2015
THROUGH 2017/2018 CAPITAL IMPROVEMENT PROGRAM
Motion passed unanimously.
REPORTS AND INFORMATIONAL ITEMS
La Quinta's representative for 2014, Councilmember Evans reported on her
participation in the following organizations meeting:
• GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
La Quinta's representative for 2014, Councilmember Franklin reported on her
participation in the following organizations meeting:
• COACHELLA VALLEY ECONOMIC PARTNERSHIP
La Quinta's representative for 2014, Councilmember Henderson reported on her
participation in the following organizations meeting:
• LEAGUE OF CALIFORNIA CITIES POLICY COMMITTEE
La Quinta's representative for 2014, Councilmember Osborne reported on his
participation in the following organizations meeting:
• IID ENERGY CONSUMERS' ADVISORY COMMITTEE
• CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE
CITY COUNCIL MINUTES 9
JUNE 3, 2014
La Quinta's representative for 2014, Mayor Adolph reported on his participation in
the following organizations meeting:
• CVAG EXECUTIVE COMMITTEE
• SUNLINE TRANSIT AGENCY
DEPARTMENT REPORTS
Community Development Department report was received and filed. Copies are
available in the City Clerk's Office.
MAYOR'S AND COUNCIL MEMBER'S ITEMS
Councilmember Osborne noted that the net for the SilverRock operation was
$86,000 above projections as of April 2014.
Mayor Adolph discussed the letter from a Realtor who commented on the quality of
La Quinta schools and his response to the Realtor when they met.
Mayor Adolph said he received a request from a local teacher and parent for way -
finding signs for the schools and suggested the city's policy regarding use of the
blue signs be changed to include the schools. Councilmember Evans suggested
that this matter be discussed at the next 2x2 meeting between the City and school
officials with the offer that the city will install the sign and the school will pay for
it. Council concurred to add this matter to the next 2x2 agenda.
MOTION — A motion was made and seconded by Councilmembers Evans/Osborne
to pull Closed Session Item No. 3 and reschedule to June 17, 2014. Motion
passed unanimously.
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Evans/Henderson to adjourn at 8:47 p.m. Motion passed
unanimously.
Respectfully submitted,
SUSAN MAYSELS, Cit Clerk
City of La Quinta, California
CITY COUNCIL MINUTES 10
JUNE 3, 2014