LQ Chamber of Commerce 14CONTRACT SERVICES AGREEMENT
THIS CONTRACT SERVICES AGREEMENT (the "Agreement") is made and
entered into as of, July 9, 2014 by and between the CITY OF LA
QUINTA, a California municipal corporation ("City"), and LA QUINTA CHAMBER OF
COMMERCE ("Contractor").
RECITALS
A. City desires to utilize the services of Contractor as an independent
contractor to promote the City by encouraging, representing, and retaining
businesses and business activities in the City.
B. Contractor represents that it is fully qualified to perform such services
by virtue of its experience and the training, education and expertise of its principals
and employees.
C.. City desires to retain Contractor, and Contractor desires to serve City
to perform these services subject to the terms contained herein and all applicable
local, state and federal laws and regulations.
NOW, THEREFORE, in consideration of the performance by the parties of the
mutual promises, covenants, and conditions contained herein, the parties agree as
follows:
1.0 SERVICES OF CONTRACTOR
1.1. Scope of Services: In compliance with all terms and conditions of this
Agreement, Contractor shall promote the City by encouraging, representing, and
retaining businesses and business activities in the City as specified in the "Scope of
Services" attached hereto as Exhibit "A" and incorporated herein by this reference
(collectively, the "services" or "work"). Contractor warrants that all services will
be performed in a competent, professional, and satisfactory manner in accordance
with the standards prevalent in the industry for such services.
1.2. Compliance with Law. All services rendered hereunder shall be provided in
accordance with all ordinances, resolutions, statutes, rules, regulations and laws of
the City of La Quinta and any Federal, State or local governmental agency of
competent jurisdiction.
1.3. Licenses, Permits, Fees and Assessments. Except as otherwise specified
herein, Contractor shall obtain at its sole cost and expense such licenses, permits
and approvals as may be required by law for the performance of the services
required by this Agreement. Contractor shall be responsible for ensuring that event
vendors have proper permits, licenses, and approvals as may be required by all
applicable laws and ordinances. Contractor shall have the sole obligation to pay for
any fees, assessments and taxes, plus applicable penalties and interest, which may
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be imposed by law and arise from or are necessary for the performance of the
services required by this Agreement.
1.4. Familiarity with Work. By executing this Agreement, Contractor warrants
that (a) it has thoroughly investigated and considered the work to be performed, (b)
it has investigated the site of the work and fully acquainted itself with the
conditions there existing, (c) it has carefully considered how the work should be
performed, and (d) it fully understands the facilities, difficulties and restrictions
attending performance of the work under this Agreement. Should Contractor
discover any latent or unknown conditions materially differing from those inherent
in the work or as represented by City, it shall immediately inform City of such fact
and shall not proceed except at Contractor's risk until written instructions are
received from the Contract Officer (as defined in Section 4.2 hereof).
1.5. Standard of Care. Contractor acknowledges and understands that the
services and work contracted for under this Agreement require specialized skills
and abilities and that, consistent with this understanding, Contractor's services and
work will be held to a heightened standard of quality and workmanship. Consistent
with Section 1.4 hereinabove, Contractor represents to City that it holds the
necessary skills and abilities to satisfy the heightened standard of work as set forth
in this Agreement. Contractor shall adopt reasonable methods during the life of the
Agreement to furnish continuous protection to the work performed by Contractor,
and the equipment, materials, papers and other components thereof to prevent
losses or damages, and shall be responsible for all such damages, to persons or
property, until acceptance of the work by City, except such losses or damages as
may be caused by City's own negligence. The performance of services by
Contractor shall not relieve Contractor from any obligation to correct any
incomplete, inaccurate or defective work at no further cost to City, when such
inaccuracies are due to the negligence of Contractor.
1.6. Special Requirements. Additional terms and conditions of this Agreement, if
any, are set forth in Exhibit "D" (the "Special Requirements") which is incorporated
herein by this reference and expressly made a part hereof. In the event of a
conflict between the provisions of the Special Requirements and any other
provisions of this Agreement, the provisions of the Special Requirements shall
govern.
2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement,
Contractor shall be compensated in accordance with Exhibit "B" (the "Schedule of
Compensation") in a total amount of One Hundred Twenty -Seven Thousand Five
Hundred Dollars and Zero Cents ($127,500.00) (the "Contract Sum") except as
provided in Section 1.6. The method of compensation set forth in the Schedule of
Compensation may include a lump sum payment upon completion, payment in
accordance with the percentage of completion of the services, payment for time
and materials based upon Consultant's rate schedule, but not exceeding the
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Contract Sum, or such other methods as may be specified in the Schedule of
Compensation. Compensation may include reimbursement for actual and necessary
expenditures for reproduction costs, transportation expense, telephone expense,
and similar costs and expenses when and if specified in the Schedule of
Compensation. Regardless of the method of compensation set forth in the
Schedule of Compensation, Consultant's overall compensation shall not exceed the
Contract Sum, except as provided in Section 1.6 of this Agreement, "Additional
Services."
2.2 Compensation for Additional Services. Additional services approved in
advance by the Contract Manager pursuant to Section 1.6 of this Agreement,
"Additional Services," shall be paid for in an amount agreed to in writing by both
City and Consultant in advance of the Additional Services being rendered by
Consultant. Any compensation for Additional Services amounting to five percent
(5%) or less of the Contract Sum may be approved by the Contract Officer. Any
greater amount of compensation for additional services must be approved by the La
Quinta City Council. Under no circumstances shall Consultant receive
compensation for any Additional Services unless prior written approval for the
Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of
this Agreement.
2.3 Method of Billing. Any month in which Consultant wishes to receive
payment, Consultant shall submit to City no later than the tenth (10th) working day
of such month, in the form approved by City's Finance Director, an invoice for
services rendered prior to the date of the invoice. Such invoice shall (1) describe in
detail the services provided, including time and materials, and (2) specify each staff
member who has provided services and the number of hours assigned to each such
staff member. Such invoice shall contain a certification by a principal member of
Consultant specifying that the payment requested is for work performed in
accordance with the terms of this Agreement. City will pay Consultant for all
expenses stated thereon which are approved by City pursuant to this Agreement no
later than thirty (30) days after invoices are received by the City's Finance
Department.
3.0 PERFORMANCE SCHEDULE
3.1. Time of Essence. Time is of the essence in the performance of this
Agreement.
3.2. Schedule of Performance. All services rendered pursuant to this Agreement
shall be performed diligently and within the time period established in Exhibit "C"
(the "Schedule of Performance"). Extensions to the time period specified in the
Schedule of Performance may be approved in writing by the Contract Officer.
3.3. Force Majeure. The time period specified in the Schedule of Performance for
performance of the services rendered pursuant to this Agreement shall be extended
because of any delays due to unforeseeable causes beyond the control and without
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the fault or negligence of Contractor, including, but not restricted to, acts of God
or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions,
riots, strikes, freight embargoes, acts of any governmental agency other than City,
and unusually severe weather, if Contractor shall notify the Contract Officer in
writing of the causes of the delay. The Contract Officer shall ascertain the facts
and the extent of delay, and extend the time for performing the services for the
period of the forced delay when and if in his or her judgment such delay is justified,
and the Contract Officer's determination shall be final and conclusive upon the
parties to this Agreement.
3.4. Term. Unless earlier terminated in accordance with Section 8.6 of this
Agreement, this Agreement shall commence on July 1, 2014 and terminate on
June 30, 2015.
4.0 COORDINATION OF WORK
4.1. Representative of Contractor. The following principals of Contractor are
hereby designated as being the representatives of Contractor authorized to act in
its behalf with respect to the work specified herein and make all decisions in
connection therewith:
a. Douglas W. Motz, Chairman of the Board
Email: dougmotz@yahoo.com
b. Kellie Kennedy, Treasurer
C. Deborah Tryon, Secretary
d. David Archer, President/CEO
Email: david@lgchamber.com
It is expressly understood that the experience, knowledge, capability, and
reputation of the foregoing principals were a substantial inducement for City to
enter into this Agreement. Therefore, the foregoing principals shall be responsible
during the term of this Agreement for directing all activities of Contractor and
devoting sufficient time to personally supervise the services hereunder.
The foregoing principals may not be changed by Contractor and no other
personnel may be assigned to perform the service required hereunder without the
express written approval of City, which approval shall not be unreasonably
withheld.
4.2. Contract Officer. The Contract Officer shall be Frank J. Spevacek, City
Manager or such other person as may be designated in writing by the City Manager
of City. It shall be Contractor's responsibility to assure that the Contract Officer is
kept informed of the progress of the performance of the services and Contractor
shall refer any decisions which must be made by City to the Contract Officer.
Unless otherwise specified herein, any approval of City required hereunder shall
mean the approval of the Contract Officer.
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4.3. Prohibition Against Subcontracting or Assignment. The experience,
knowledge, capability and reputation of Contractor, its principals and employees
were a substantial inducement for City to enter into this Agreement. Except as set
forth in this Agreement, Contractor shall not subcontract with any other entity to
perform in, whole or in part the services required hereunder without the express
written approval of Contract Officer. In addition, neither this Agreement nor any
interest herein may be assigned or transferred, voluntarily or by operation of law,
without the prior written approval of City. Any attempted or purported assignment
or sub -contracting by Contractor without the City's express written approval shall
be null, void and of no effect. Notwithstanding this general prohibition, Contractor
shall be permitted to subcontract for the following ancillary services: security
services, fencing, traffic control, food and beverage vendors, parking -related
services, and similar ancillary services which were provided by subcontract in
connection with Chamber events.
4.4. Independent Contractor. Neither City nor any of its employees shall have
any control over the manner, mode or means by which Contractor, its agents or
employees, perform the services required herein, except as otherwise set forth.
Contractor shall perform all services required herein as an independent contractor
of City and shall remain at all times as to City a wholly independent contractor with
only such obligations as are consistent with that role. Contractor shall have no
power to incur any debt, obligation, or liability on behalf of City. Contractor shall
not at any time or in any manner represent that it or any of its agents or employees
are agents or employees of City. Contractor agrees to pay all required taxes on
amounts paid to Contractor under this Agreement, and to indemnify and hold City
harmless from any and all taxes, assessments, penalties, and interest asserted
against City by reason of the independent contractor relationship created by this
Agreement. Contractor shall fully comply with the workers' compensation laws
regarding Contractor and Contractor's employees. Contractor further agrees to
indemnify and hold City harmless from any failure of Contractor to comply with
applicable workers' compensation laws. City shall have the right to offset against
the amount of any fees due to Contractor under this Agreement any amount due to
City from Contractor as a result of Contractor's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 4.4.
4.5. City Cooperation. City shall provide Contractor with any plans, publications,
reports, statistics, records or other data or information pertinent to services to be
performed hereunder which are reasonably available to Contractor only from or
through action by City.
5.0 INSURANCE
5.1. Insurance. Prior to the beginning of any Work under this Agreement and
throughout the duration of the term of this Agreement, Contractor shall procure
and maintain, at its sole cost, and submit concurrently with its execution of this
Agreement, insurance as described herein. All insurance coverage required by this
Agreement shall be placed with insurers authorized to do business in the State of
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California with an A,M, Best and Company rating level of A- or better, Class VI or
better, unless otherwise approved by the City's Risk Manager in writing.
5.1.1. Minimum Coverage. Insurance shall include the following (or broader)
coverage:
a. Insurance Services Office Commercial General Liability coverage
"occurrence" form CG 00 01 or its equivalent with an edition date
prior to 2004 and with minimum limits of $1,000,000 per occurrence
and $2,000,000 in the aggregate.
b. Insurance Services Office form number CA 0001 or equivalent
covering Automobile Liability, including hired and non -owned
automobile liability with a minimum limit of $1,000,000 per accident.
If Contractor owns no vehicles, this requirement may be satisfied by a
non -owned and hired auto endorsement to Contractor's commercial
general liability policy.
C. Contractor shall carry Workers' Compensation Insurance
complying with California's worker's compensation laws, including
statutory limits for workers' compensation and an Employer's Liability
limit no less than $1,000,000 per accident or disease.
5.1.2. Required Endorsements. Commercial General Liability insurance
policies required to be provided by Contractor hereunder shall contain or be
endorsed to contain the following provisions:
a. City, its employees, officials, agents and member agencies shall
be covered as additional insureds. Coverage shall apply to any and all
liability arising out of Chamber events or related to the Contract.
Additional insured status under the general liability requirement shall
be provided on Insurance Services Office Form CG 20 1.0 with an
edition date prior to 2004, or its equivalent. Additional insured status
for completed operations shall be provided either in the additional
insured form or through another endorsement such as CG 20 37 with
an edition date prior to 2004.
b. General and automobile liability insurance shall apply separately
to each insured against whom a claim is made or suit is brought,
except with respect to the limits of the insurer's liability. Coverage
will not be limited to City's vicarious liability.
C. Liability coverage shall be primary and non-contributing with any
insurance maintained by the City.
d. Each policy required hereunder, and the associated evidence of
coverage (including the workers' compensation and employer's liability
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policies), shall provide that coverage shall not be suspended, voided,
canceled or reduced in coverage or in limits except after prior written
notice has been given to City. Such provision shall not include any
limitation of liability of the insurer for failure to provide such notice.
e. No liability insurance coverage provided to comply with this
Agreement shall prohibit Contractor, or Contractor's employees, or
agents, from waiving the right of recovery prior to a loss. Contractor
waives its right of recovery against City.
5.1.3. No Waiver or Obligation. There shall be no recourse against City for
payment of premiums or other amounts with respect to the insurance
required to be provided by Contractor hereunder. Any failure, actual or
alleged,_ on the part of City to monitor compliance with these requirements
will not be deemed as a waiver of any rights on the part of City. City has no
additional obligations by virtue of requiring the insurance set forth herein. In
the event any policy of insurance required under this Agreement does not
comply with these requirements or is canceled and not replaced, City has the
right but not the duty to obtain the insurance it deems necessary and any
premium paid by City will be promptly reimbursed by Contractor or City will
withhold amounts sufficient to pay premium from Contractor payments.
5.1.4. Prompt Notice. Contractor agrees to provide immediate notice to City
of any claim or loss against Contractor arising out of the work performed
under this agreement. City assumes no obligation or liability by such notice,
but has the right (but not the duty) to monitor the handling of any such claim
or claims if they are likely to involve City
5.1.5. Subcontractors. Contractor shall include all subcontractors, if any, as
insureds under its policies or shall furnish separate certificates and
endorsements for each subcontractor approved by City. All coverages for
subcontractors, if any, shall be subject to all of the requirements stated
herein unless otherwise approved in advance in writing by City's Risk
Manager.
6.0 INDEMNIFICATION
6.1 Indemnification. To the fullest extent permitted by law, Contractor shall
indemnify, protect, defend and hold harmless City and any and all of its officials,
employees and agents ("Indemnified Parties") from and against any and all liability,
claims, suits, actions arbitration proceedings, administrative proceedings, regulatory
proceedings, losses, expenses or costs of any kind, whether actual, alleged or
threatened, including, without limitation, incidental and consequential damages,
actual attorney fees incurred by City, court costs, interest, defense costs including
fees of expert Contractors or expert witnesses incurred in connection therewith
and any other costs or expenses of any kind whatsoever incurred in relation to, as
a consequence of or arising out of or in any way attributable in whole or in part to
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the performance of this agreement. All obligations under this provision are to be
paid by Contractor as the City incurs them.
6.1.1. Exception to Contractor's Obligation to Indemnify. Without affecting
the rights of City under any provision of this Agreement or this section,
Contractor shall not be required to indemnify and hold harmless City as set
forth above for liability attributable to the sole fault of City, provided such
sole fault is determined by agreement between the parties or by the findings
of a court of competent jurisdiction. This exception will apply only in
instances where City is shown to have been solely at fault and not in
instances where Contractor is solely or partially at fault or in instances where
City's fault accounts for only a percentage of the liability involved. In those
instances, the obligation of Contractor will be all-inclusive and City will be
indemnified for all liability incurred, even though a percentage of the liability
is attributable to conduct of the City.
6.1.2. Contractor Acknowledgment. Contractor acknowledges that its
obligation pursuant to this section extends to liability attributable to City, if
that liability is less than the sole fault of City.
6.1.3. Indemnity Provisions for Subcontractors. Contractor agrees to obtain
executed indemnity agreements with provisions identical to those set forth
here in this section from each and every subcontractor, sub tier contractor or
any other person or entity involved by, for, with or on behalf of Contractor in
the performance of this Agreement. In the event Contractor fails to obtain
such indemnity obligations from others as required here, Contractor agrees
to be fully responsible according to the terms of this section.
6.1.4. No Waiver; Survival. Failure of City to monitor compliance with the
requirements of this Section 6.1 imposes no additional obligations on City
and will in no way act as a'waiver of any rights hereunder. Contractor's
obligation to indemnify and defend City as a set forth herein is binding on the
successors, assigns, or heirs of Contractor and shall survive the termination
of this Agreement or this section.
6.2. Remedies. In addition to any other remedies City may have if Contractor
fails to provide or maintain any insurance policies or policy endorsements to the
extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this Agreement.
b. Order Contractor to stop work under this Agreement and/or withhold
any payment(s) which become due to Contractor hereunder until Contractor
demonstrates compliance with the requirements hereof.
C. Terminate this Agreement.
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Exercise of any of the above remedies, however, is an alternative to any
other remedies City may have. The above remedies are not the exclusive remedies
for Contractor's failure to maintain or secure appropriate policies or endorsements.
Nothing herein contained shall be construed as limiting in any way the extent to
which Contractor may be held responsible for payments of damages to persons or
property resulting from Contractor's or its subcontractors' performance of work
under this Agreement.
7.0 RECORDS AND REPORTS
7.1. Reports. Contractor shall periodically prepare and submit to the Contract
Officer such reports concerning Contractor's performance of the services required
by this Agreement as the Contract Officer shall require.
7.2. Records. Contractor shall keep such books and records as shall be
necessary to perform the services required by this Agreement and enable the
Contract Officer to evaluate the cost and the performance of such services. Books
and 'records pertaining to costs shall be kept and prepared in accordance with
generally accepted accounting principles. The Contract Officer shall have full and
free access to such books and records at all reasonable times, including the right to
inspect, copy, audit, and make records and transcripts from such records.
7.3. Contractor Ownership of Chamber Events and Related Documents. The
parties agree that: (a) this Agreement is a contract for the performance of the
services by Contractor to City; (b) Chamber events and all documents and other
materials prepared by Contractor in connection therewith are owned by Contractor
and not the City; and (c) City shall have no ownership of Chamber events and such
documents and other materials.
7.4. Release of Documents. The drawings, specifications, reports, records,
documents and other materials prepared by Contractor in the performance of
services under this Agreement shall not be released publicly without the prior
written approval of the Contract Officer or as required by law. Contractor shall not
disclose to any other entity or person any information regarding the activities of
City, except as required by law or as authorized by City.
7.5. Confidentiality. Contractor covenants that all data, documents, discussion,
or other information, if any, developed or received by Contractor or provided for
performance of this Agreement are deemed confidential and shall not be disclosed
by Contractor to any person or entity without prior written authorization by City.
City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Contractor's
covenant under this section shall survive the termination of this Agreement.
Contractor's audited financial statement required to be provided to the City
pursuant to this Agreement shall not be released to the public unless the release is
required by the California Public Records Act, Government Code section 6250, et
seq., the Brown Act, Government Code section 54950 et seq., or pursuant to
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subpoena or court order. Whether the financial statement is required to be
provided to a member of the public is a determination to be made solely be the City
Attorney. If the City receives a request for the financial statement, the City will
promptly notify Contractor and Contractor promptly may: (a) submit any legal
argument it wishes to be reviewed to the City Attorney regarding whether or not
the document is subject to disclosure; or (b) seek a protective order. Contractor
recognizes that the City, by law, generally has only 10 days to respond to a
request under the Public Records Act. Nothing in this paragraph shall prohibit the
City from complying with the Public Records Act or any subpoena or court order in
the manner determined appropriate by the City Attorney. Nothing in this
Agreement shall prohibit the Contract Officer from. utilizing the information
contained in the financial statement as he/she deems appropriate in carrying out
his/her official City duties, including, but not limited to, disclosing any information
deemed relevant to the City Council at a public meeting.
8.0 ENFORCEMENT OF AGREEMENT
8.1. California Law. This Agreement shall be construed and interpreted both as
to validity and to performance of the parties in accordance with the laws of the
State of California. Legal actions concerning any dispute, claim or matter arising
out of or in relation to this Agreement shall be instituted in the Superior Court of
the County of Riverside, State of California, or any other appropriate court in such
county, and Contractor covenants, and agrees to submit to the personal jurisdiction
of such court in the event of such action.
8.2. Disputes. In the event of any dispute arising under this Agreement, the
injured party shall notify the injuring party in writing of its contentions by
submitting a claim therefore. The injured party shall continue performing its
obligations hereunder so long as the injuring party commences to cure such default
within ten (10) days of service of such notice and completes the cure of such
default within forty-five (45) days after service of the notice, or such longer period
as may be permitted by the Contract Officer; provided that if the default is an
immediate danger to the health, safety and general welfare, City may take such
immediate action as City deems warranted. Compliance with the provisions of this
section shall be a condition precedent to termination of this Agreement for cause
and to any legal action, and such compliance shall not be a waiver of any party's
right to take legal action in the event that the dispute is not cured, provided that
nothing herein shall limit City's right to terminate this Agreement without cause.
8.3. Waiver. No delay or omission in the exercise of any right or remedy of a non
defaulting party on any default shall impair such right or remedy or be construed as
a waiver. City's consent or approval of any act by Contractor requiring City's
consent or approval shall not be deemed to waive or render unnecessary City's
consent to or approval of any subsequent act of Contractor. Any waiver by either
party of any default must be in writing and shall not be a waiver of any other
default concerning the same or any other provision of this Agreement.
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8.4. Rights and Remedies are Cumulative. Except with respect to rights and
remedies expressly declared to be exclusive in this Agreement, the rights and
remedies of the parties are cumulative and the exercise by either party of one or
more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other
default by the other party.
8.5. Legal Action. In addition to any other rights or remedies, either party may
take legal action, at law or at equity, to cure, correct or remedy any default, to
recover damages for any default, to compel specific performance of this
Agreement, to obtain injunctive relief, or to obtain any other remedy consistent
with the purposes of this Agreement.
8.6. Termination Prior to Expiration of Term. This section shall govern any
termination of this Agreement. City reserves the right to terminate this Agreement
at any time, with or without cause, upon thirty (30) days' written notice to
Contractor. Upon receipt of any,notice of termination, Contractor shall immediately
cease all services hereunder except such as may be specifically approved by the
Contract Officer. Contractor shall be entitled to retain all compensation theretofore
paid to Contractor hereunder.
8.7. Attorneys' Fees. If either party commences an action against the other party
arising out of or in connection with this Agreement, the prevailing party shall be
entitled to recover reasonable attorneys' fees and costs of suit from the losing
party.
9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION
9.1. Non -liability of City Officers and Employees. No officer or employee of City
shall be personally liable to Contractor, or any successor in interest, in the event or
any default or breach by City or for any amount which may become due to
Contractor or to its successor, or for breach of any obligation of the terms of this
Agreement.
9.2. Conflict of Interest. No officer or employee of City shall have any personal
interest, direct or indirect, in this Agreement nor shall any such officer or employee
participate in any decision relating to the Agreement which affects his or her
personal interest or the interest of any corporation, partnership or association in
which she or he is, directly or indirectly, interested, in violation of any State statute
or regulation. Contractor warrants that it has not paid or given and will not pay or
give any third party any money or general consideration for obtaining this
Agreement.
9.3. Covenant Against Discrimination. Contractor covenants that, by and for
itself, its heirs, executors, assigns, and all persons claiming under or through them,
that there shall be no discrimination against or segregation of, any person or group
of persons on account of race, color, creed, religion, sex, marital status, national
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origin or ancestry in the performance of this Agreement. Contractor shall take
affirmative action to insure that applicants are employed and that employees are
treated during employment without regard to their race, color, creed, religion, sex,
marital status, national origin or ancestry.
10.0 _ MISCELLANEOUS PROVISIONS
10.1. Notice. Any notice, demand, request, consent, approval, communication
either party desires or is required to give the other party or any other person shall
be in writing and either served personally or sent by prepaid, first-class mail to the
address set forth below. Either party may change its address by notifying the other
party of the change of address in writing. Notice shall be deemed communicated
forty-eight (48) hours from the time of mailing if mailed as provided in this section.
To City:
CITY OF LA QUINTA
Attn: Frank J. Spevacek
78495 Calle Tampico
La Quinta, CA 92253
To Contractor:
CHAMBER OF COMMERCE
Attn: David Archer
78275 Calle Tampico
La Quinta, CA 92253
10.2. Integrated Agreement. This Agreement contains all of the agreements of the
parties and all previous understanding, negotiations and agreements are integrated
into and superseded by this Agreement.
10.3. Exhibits; Precedence. All documents referenced as exhibits in this
Agreement are hereby incorporated in this Agreement. In the event of any material
discrepancy between the express provisions of this Agreement and the provisions
of any document incorporated herein by reference, the provisions of this
Agreement shall prevail except as otherwise provided in Section 1.7.
10.4. Amendment. This Agreement may be amended at any time by the mutual
consent of the parties by an instrument in writing signed by both parties.
10.5. Severability. In the event that any one or more of the phrases, sentences,
clauses, paragraphs, or sections contained in this Agreement shall be declared
invalid or unenforceable by a valid judgment or decree of a court of competent
jurisdiction, such invalidity or unenforceability shall not affect any of the remaining
phrases, sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent of the
parties hereunder.
10.6. Authority. The persons executing this Agreement on behalf of the parties
hereto warrant that they are duly authorized to execute this Agreement on behalf
of said parties and that by so executing this Agreement the parties hereto are
formally bound to the provisions of this Agreement. ,
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the
dates stated below.
CITY OF LA QUINTA,
a California mune6mak
City Manager
Dated:
ATTEST:
SUSAN MAYSELS, City tlerk
APPROVED AS TO FORM:
.c #1Z0 kw
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
LA QUINTA CHAMBER OF COMMERCE
By:
Name: -r> --,i:1
Title: U
Dated:G z�/
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the
dates stated below.
CITY OF LA QUINTA, LA QUINTA CHAMBER OF COMMERCE
a California municipal corporation
By:
FRANK J. SPEVACEK, City Manager Name:—C�, :l S. /-i✓c Gt , / j
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Dated: Title:
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SUSAN MAYSELS, City Clerk
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City of La Quints, C4Wrnia
Last Revised 05/20114 -13- _ - -
Exhibit A
Scope of Services
FISCAL YEAR 2014/2015
The La Quinta Chamber of Commerce shall provide the following support
services per the attached Contract for Services Proposal:
A. Business Retention/Promotion & Economic Development
1. La Quinta Business Contacts & Event Coordination/Support
2. Existing Chamber Member Retention
3. New Member Recruitment to the Chamber
4. Chamber Member Communications
5. New Programs and Events (see below)
New Business Communication
Utilizing the "New" Business License List from the City the Chamber will visit
100% of the "New" "Retail and Restaurant" businesses within the City Limits, 45
days from receipt of the "List" for the Fiscal Year 2014 - 2015. The Chamber will
meet with the business Owner/Manager, discuss how their business is progressing
and provide an online survey to gather specific information. Results will be tracked
and discussed monthly with City Staff and reported quarterly to City Council.
Existing Business Communication
Utilizing the current Business List from the City of approximately 324 retail and
restaurants, the Chamber will visit 50% of the existing business, which are 40
businesses quarterly for the term of the agreement. The Chamber will meet with
the business Owner/Manager, discuss how their business is doing and provide an
online survey to gather specific information. Results will be tracked and discussed
monthly with City Staff and reported quarterly to City Council.
Semi Annual CEO Forum
Implement and facilitate a Semi Annual CEO Forum inviting key individuals such as
General Managers' and Property Owners. The leaders of growing small and mid-
sized companies confront the constant challenge of constrained resources in the
face of increasing competition. The CEO Forum is formed to address these
strategic issues in a peer group setting. The objective of the Forums is to improve
the performance of their businesses through shared experiences and knowledge.
Each CEO Forum group is comprised of 5 - 8 executives from non -competing
businesses who will meet regularly as an ongoing team as deemed appropriate by
the team members. Results will be tracked and discussed as appropriate with City
Staff and reported quarterly to City Council.
Last Revised 05/20/14 14
Commercial Brokers
Create an Information Exchange with Commercial Brokers in.cooperation with the
City; provide additionally requested information such as quarterly sales tax
information, demographic information and other useful materials to attract retail
enterprise. The Chamber will coordinate scheduling the Commercial Broker
meetings with Chamber staff, City staff and a member of the City Council
Economic Development sub -committee (GROUP) will meet regularly with the key
Brokers working in La Quinta throughout the term. The GROUP will be present at
the Broker meetings to discuss activity in La Quinta and exchange information. An
online survey will be provided to gather specific information. Results will be tracked
and discussed monthly with City Staff and reported quarterly to City Council.
Shop Local Campaign
Chamber to develop a "Shop Local" Campaign to be implemented in Fiscal Year
2014-2015
B. The GEM Community Newsletter
1. Ten months/issues out of the year (with City funding)
2. Ten months/issues out of the year inclusion of City Pages
3. Chamber opting to fund two additional months/issues of The GEM
(Chamber portion only; not City Pages)
C. The Visitor's Center
Chamber will operate the La Quints Visitor's Center for the duration of this term In
addition; Chamber will coordinate with City Staff to improve the aesthetics of the
Visitor's Center. These improvements would include improved methods to display
promotional materials and other collateral, a seating area for visitors, and potential
video advertisements from the City of La Quinta and other local business.
D. Annual Financial Review/Audit
The La Quinta Chamber of Commerce shall provide a full audit every three
years and an annual financial review report in non -audit years. A full audit is
required for fiscal year ending June 30, 2016.
Last Revised 05/20/14 15
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in
Section 2.2 of this Agreement, the maximum total compensation to be paid to
Consultant under this Agreement is One Hundred Twenty -Seven Thousand Five
Hundred Dollars ($127,500) ("Contract Sum"). The Contract Sum shall be paid to
Consultant in four (4) installment payments and in an amount identified in
Consultants Schedule of Compensation included hereto for the work tasks
performed and properly invoiced by Consultant in conformance with Section 2.2 of
the Agreement.
Payment Schedule is as follows:
July 29, 2014
October 29, 2014
January 29, 2015
April 29, 2015
Last Revised 05/20/14 16
$31,875
$31,875
$31,875
$31,875
Exhibit C
Schedule of Performance
Consultant shall complete all services identified in the Scope of Services,
Exhibit "A" of this Agreement in accordance with the schedule below:
A. Business Retention/Promotion Ongoing
& Economic Development/Support (throughout fiscal
year)
B. The GEM Community Newsletter Monthly
(City Pages; 10 issues per year)
C. The Visitor's Center Ongoing
(Throughout fiscal year)
D. Annual Financial Review Non -Audit Years
& Full Audit Every Three Years
The La Quinta Chamber of Commerce shall provide the City with three (3)
written reports on its activities as required by this Agreement.
First Report — November 2014
Second Report — February 2015
Third Report — May 2015
Last Revised 05/20/14 17
Exhibit D
Special Requirements
None.
Last Revised 05/20/14 18
Policy Number.
ok TLD 7-8-14
Date Entemd: 6/17/2014
"40 CERTIFICATE OF LIABILITY INSURANCE
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IYm QINNa1Al10a
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THIS CERTFICATE M ISSUED AS A BATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIN
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICES
BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE EISUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER
IMPORTANT: H USE c*Mcte bolder N an ADDITIONAL INSURED, the polley(Ms) mut be endorsed. N SUBROGATION B WAIVED, subject to
the IcnrlM- and oS dIdom of the poky. eel, n poilnes may mquim an endorsement. A al emelt on this coodficate does sot coder rWft to 8m
owtl8oaee bider A lieu of such endo s
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Douglas N. Note Insurance Agency, Ino.
43-676 Mashingtoo Street Sty A
Palm Desert, Ca 92211
MAINE
rIION: (760)200-0270 FN[ (760)345-5126
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LASED:
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TN75 B TO CERTIFY TIU1T THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN BSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INpCATEp. NOTMTNSTANDINt3 ANY REOUIREMEM, TERM OR CONDITN)N OF ANV CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CEDRi1FICATE WY BE ISSUED OR MAV PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS ANO CONIXfION$ OF SUCH POLICIES- LIMITS SHOWN MAV IMVE BEEN REDUCED BY PAID CWMS.
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fee s100.000
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PERSONAL 4 ADV INJURY $1.000.000
DENERLL ALiOREDATE IS2.000.000
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CERTIFICATE HOLDER IS LISTED AS ADDITIONAL ISISURED.
ITT, ITS OBLOYEES, OFFICIALS, AGENTS AND M®OER AG6HCIES SHALL BE COVERED AS ADDITIONAL IN80RED8.
COVZRAGZ SHALL APPLY TO ANY ACID ALL LIABILITY ARISING OUT OF CHMUR EVEIITS OR RSLATSD TO THIS CONTRACT.
ADDITIONAL INSUIIED STATUS UNDER THE GENZRAL LIABILITY AND COMHLETBD OFSRATIONS PROVIDED BY POEM
Fo4490702
THE CITY OF LA QUINTA
78495 CALLS TAMPICO
LB QVISMA, CA 92253
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE BXNRATION DATE THEREOF, NOTICE I LLL' BE DELIVERED IN
0
ACORD 23 (2010106) The AGORD name and logo am registered marks of ACORD
PRd+cWwftfo=reon PMNnN•Na w Fa BSwm IAPINnI+PIaMMWe BM030st9T7
POLICY NUMBER: NSPIS M640 BUSINESSOWNERS
SP 04 48 07 02
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM
SCHEDULE
Name of Person Or Organization:
Effective Data 091=013
The City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
'Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
The following is added to Paragraph C. Who Is An
Insured in Section II - Liability:
4. Any person or organization shown in the Schedule
is an insured, but only with respect to liability
arising out of your ongoing operations or premises
owned by or rented to you.
SP 04 48 07 02 ISO Properties, Inc., 2001
UNITED STATES LIABILITY INSURANCE GROUP
WAYNE, PENNSYLVANIA
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM
Primary And Non -Contributory— Written Contract
Schedule:
Name of Person or Organization: The City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
(If no entry appears above, the information required to complete this endorsement will be shown in the
Declarations as applicable to this endorsement)
SECTION III — COMMON POLICY CONDITIONS, Paragraph H. OTHER
INSURANCE, is amended with the addition of the following:
The coverage afforded by this policy to the person(s) or organization(s) listed above
is primary and non-contributory if:
L This insurance is required to be primary and non-contributory under a
written contract; and
2. The loss to be covered occurs on or after the effective date of the written
contract; and
3. The loss to be covered resulted solely and exclusively from your ongoing
acts or omissions or the ongoing acts or omissions of those acting on your
behalf in performing "your work" under a written contract referred to
above.
4. The person(s) or organization(s) listed above is an additional insured
under this policy.
All other terms and conditions of this policy remain unchanged. This endorsement is a
part of your policy and takes effect on the effective date of your policy unless another
effective date is shown.
BP 172 (07-12) Page 1 of I
Waiver of Subrogation
The policy form does have a provision in which a waiver of subrogation is allowed PRIOR to a
loss only (see below excerpt from policy form 8130003):
K Transfer Of Rights Of Recovery Against Others
To Us
2. Applicable to 8usinessowners Liability Coverage:
If the insured has rights to recover all or part of
any payment we have made under this policy,
those rights are transferred to us. The insured
must do nothing after loss to impair them. At
our request, the insured will bring "suit" or
transfer those rights to us and help us enforce
them. This condition does not apply to Medical
Expenses Coverage.
Policy Number:
Date Entered: 6/12/2014
`` " CERTIFICATE OF LIABILITY INSURANCE °"'EM""°°"Y
6/12/2014
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: R the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
Douglas W. Mcitz Insurance Agency, Inc.
43-815 Washington Street Ste A
Palm Desert, Ca 92211
NAME:
PNONE .(760)200-0270 ac Rp:(760)345-5126
E-MAIL Dou tZ
ADDRESS: gMD @Yahoo. com
INSURERS) AFFORDING COVERAGE NNC•
POLICY NUMBER
INSURERA:UNITED STATES LIABILITY COMPANY
lruuREo LA QOINTA CHAbffiER OF COMMERCE
INSURER B:
INSURER C:
78275 CALLS TAMPICO STE B
LA QUINTA, CA 92253
INSURER D:
INSURER E:
INSURER F:
wren n.mocn:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE
FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTRR
TYPE OF INSURANCE
AM—Lam
D
POLICY NUMBER
PoLICY EFF
MM1VDD
POLICY EXP
Mumb
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE $1.000.000
A
COMMERCIAL GENERAL LIABILITY
X
NBP1550164D
9/03/2013
9/03/2014
PREMISES Eaoccuvence $100.000
CIAIM&MADE X OCCUR
MED EXP (Anyone oersonl $5.000
PERSONAL &ADV INJURY $1.000.000
GENERAL AGGREGATE $2.000.000
GEN'L AGGREGATE LIMMAPPLIES
PER:
PRODUCTS - COMP/OP AGO $1.000.000
POLICY PIFCTRI
LOD
$
AUTO
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MBI SINGLI, LIMIT
Eai ocident 1.000. 000
ANY AUTO
BODILY INJURY Pas person) $
A
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NBP1550164D
9/03/2013
9/03/2014
BODILYINIURY(Peraocicant) $
HIRED AUTOS NON -OWNED
AUTOS
PROPERTY DAMAGE
$
Per bent
UMBRELLALIAB
OCCUR
EACH OCCURRENCE $
EXCESS UMCLAIMBMADE
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DED I I RETENTION $
$
WORKERS COMPENSATION
WCSTATU- OTH-
AND EMPLOYERS' LIABILITY YIN
T RV T
E.L. EACH ACCIDENT $
ANY PROPRIETOWPARTNEWEXECUTIVE
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(Mandatory in Nil)
If yea, ascribe under
E.L. DISEASE -POLICY LIMIT $
DESCRIPTION OF OPERATIONS below
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Mach ACORD 101, Additional Remarks Schedule, if more apace is required)
CERTIFICATE HOLDER IS LISTED AS ADDITIONAL INSURED
CITY OF LA QUINTA
COMMUNITY SERVICES DEPARTMENT
78495 CALLS TAMPICO
LA QUINTA, CA 92253
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
A.M. racurveA
ACORD 25 (2010/05)
The ACORD name and logo are registered marks of ACORD
Produced using Forms Bass Plus software. www.FormsSoss.com; Impressive Publishing 800-208-1977
POLICY NUMBER: NOPISM64D
BUSINESSOWNERS
SP 04 48 07 02
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ R CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION
This endorsement modries Insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM
SCHEDULE
Name of Person Or Orgenb*ban:
Effective Dater 0B/012o1S
The City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
-Infomution required to complete oris Schedule, If not shown above, will be shown in the Declarations.
The following is added to Paragraph C. Who Is An
Insured in Section 11- Liability:
4. Any person or orgenh atlon sham in the Schedule
is an insured, but only with respect to liability
arising out of your ongoing operations or premises
owned by or rented to you.
BP 0448 07 02 180 PMerrles, Inc., 2001
acoRO CERTIFICATE OF LIABILITY INSURANCE
OATE(MMIDOIYYYY)
TYPE OF INSURANCE
06/12/2074
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: H the certificate holder is an ADDITIONAL INSURED, the policy(iss) must be endorsed. H SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s),
PRODUCER
SUPERIOR ACCESS INSURANCE SERVICES
PO BOX 33015
SAN ANTONIO, TX 78265
NAME: JONAT HAN RUSIN
°HOS 760-564-3888 °'ix 760.841.1754
uc xe:
�u�Lss: JONATHAN(d;3GINS.COM
INSURERIS AFFORDING COVERAGE NAILS
IxSURERA: SENTINEL INSURANCE COMPANY LTD
INSURED
LA QUINTA CHAMBER OF COMMERCE
INSURERS:
INSURER C:
78275 CALLE TAMPICO STE B
LA QUINTA, CA 92253
INSURERO:
INSURER E:
INSURER F:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW NAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION Of ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
NM
TYPE OF INSURANCE
PODCY NUMBER
PmJCYEFF
MIOD
POUCYEXP
IrMI00
UNITS
GENERAL LA's
EACH OCCURRENCE S
PREMISES (Ea 99cunmce S
COMMERCIAL GENERAL LIABILITY
CIAIMSAIADE ❑ OCCUR
MEDEXP(Anyonepaean) $
PERSONAL &ADV INJURY S
GENERAL AGGREGATE S
GENT AGGREGATE LIMIT APPLIES PER:
PRODUCTS - COMPIOP AGO S
POLICY PRO, LOC
$
AUTOMOBILE LIABILITY
SINGLE LIMIT
Ee
eoc OeOt
BODILYINJURY(Perperson) S
ANY AUTO
ALLOWNED SCHEDULED
AUTOS AUTOS
BODILY INJURY (Psreoddent) $
NON-OHIRED AUTOS AUTO. NEIN
AUTOS
PROPERTY DAMAGE
Peracoidenl S
f
UYBRELL0,10OCCUR
EACH OCCURRENCE
"CESS LIAB
CLAIMSAAADE
AGGREGATE S
$
DED I I RETENTIONS
$
A
WOBNERS COMPENSATION
AND EMPLOYERS' WIBRITY YIN
My PROPRIETORIPAREREXOFFICERIMEMSEER EXCLUDED?ECUTIVE
NIA
72 WEC GB0330
10/27/2013
10/27/2014
wC STATU- OTH-
T T
E.L. EACH ACCIDENT $ 1,000,000
E.L. DISEASE - EA EMPLOYE $ 1,000,000
(Yandalory in NN)
If yes, tlescnbe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT S 1,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Anson ACORD 191, AddiSovl RemaNrs Schedule, a more apex is required)
CITY OF LA QUINTA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL SE DELIVERED IN
78495 CALLE TAMPICO ACCORDANCE WITH THE POLICY PROVISIONS.
LA QUINTA, CA 92253 ,
®1988-2010 ACORD
The ACORD name and logo are registered marks of ACORD
30 (Policy Provisions: WC 00 00 00 B)
03
GE INFORMATION PAGE
WEC WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY
INSURER: SENTINEL INSURANCE COMPANY, LIMITED
ONE HARTFORD PLAZA, HARTFORD, CONNECTICUT 06155
NCCI Company Number: 13161
Company Code: A
THE
HARTFORD
Suffix
LARS RENEWAL
POLICY NUMBER: 172 WEC GB0330 ao
Previous Policy Number: 172 WEC DL7637
HOUSING CODE: DX
1. Named Insured and Mailing Address: LA QUINTA CHAMBER OF COMMERCE
(No., Street, Town, State, Zip Code)
FEIN Number: 956053584
State Identification Number(s):
UIN:
78275 CALLE TAMPIO STE B
LA QUINTA, CA 92253
The Named Insured is: NON-PROFIT ORGANIZATION
Business of Named Insured: Association - Business Non Pro
Other workplaces not shown above: AS STATED AND ELSEWHERE IN CALIFORNIA
2. Policy Period: From 10/27/13 To 10/27/14
12:01 a.m., Standard time at the insured's mailing address.
Producer's Name: SUPERIOR ACCESS INS SRVC INC/PHS
PO BOX 33015
SAN ANTONIO, TX 78265
Producer's Code: 181840
Issuing Office: THE HARTFORD
3600 WISEMAN BLVD.
SAN ANTONIO TX 78251
(866) 467-8730
Total Estimated Annual Premium: $2,324
Deposit Premium: $2,324
Policy Minimum Premium: $600 CA (INCLUDES INCREASED LIMIT MIN. PREM.)
Audit Period: ANNUAL Installment Term:
The policy is not binding unless countersigned by our authorized representative
Countersigned by �_f"e""`� C 10/03/13
Authorized Representative Date
Form WC 00 00 01 A (1) Printed in U.S.A. Page 1 (Continued on next page)
Process Date: 10 / 0 3 / 13 Policy Expiration Date: 10/27/14
INFORMATION PAGE (Continued)
Policy Number: 72 WEC GB0330
3. A. Workers Compensation Insurance: Part one of the policy applies to the Workers Compensation Law of the
states listed here: CA
B. Employers Liability Insurance: Part Two of the policy applies to work in each state listed in Item 3.A.
The limits of our liability under Part Two are:
Bodily injury by Accident $1, 000,000 each accident
Bodily injury by Disease $1, 000, 000 policy limit
Bodily injury by Disease $1, 000, 000 each employee
C. Other States Insurance: Part Three of the policy applies to the states, if any , listed here:
ALL STATES EXCEPT. ND, OH, WA, WY, AND
STATES DESIGNATED IN ITEM 3.A. OF THE INFORMATION PAGE.
D. This policy includes these endorsements and schedule:
WC 99 00 05 WC 00 04 22A WC 04 03 03 WC 04 04 22 WC 99 03 02B
SEE ENDT
4. The premium for this policy will be determined by our Manuals of Rules, Classifications, Rates and Rating
Plans. All information required below is subject to verification and change by audit.
Premium Basis
Classifications Total Estimated Rates Per Estimated
Code Number and Annual $10001 Annual
Description Remuneration Remuneration Premium
(SEE ATTACHED SCHEDULES)
CA TERRITORIAL DIFFERENTIAL PREMIUM 9684 (1.100) 197
CA SMALL POLICY CREDIT 9.00. PERCENT (9701) -195
TOTAL ESTIMATED ANNUAL STANDARD PREMIUM 1,968
EXPENSE CONSTANT (0900) 200
TOTAL ESTIMATED STATE SURCHARGE 107
TERRORISM (9740) 246,300 .020 49
TOTAL ESTIMATED ANNUAL PREMIUM 2,324
Total Estimated Annual Premium: $2,324
Deposit Premium: $2,324
Policy Minimum Premium: $600 CA (INCLUDES INCREASED LIMIT MIN. ?REM.)
Interstate/Intrastate Identification Number:
Labor Contractors Policy Number:
Form WC 00 00 01 A (1) Printed in U.S.A.
Process Date: 10/03/13
NAICS:
SIC: 8611
UIN:
NO. OF EMP: 4
Page 2
Policy Expiration Data: 10/27/14
SCHEDULE OF OPERATIONS
This Schedule of Operations forms a part of the policy effective on the inception date of the policy unless another date is
indicated below:
INSURER: SENTINEL INSURANCE COMPANY, LIMITED
Company Code: A
Policy Number: 72 WEC GBO330 Schedule Number: 01-04-01
Effective Date: 10/27/13 Effective hour is the same as stated on the Information Page of the policy.
Named Insured and Location Address of operations covered by this schedule:
LA QUINTA CHAMBER OF COMMERCE
78275 CALLE TAMPIO STE B
LA QUINTA CA 92253
NAICS:
FEIN: 956053584 UIN: SIC: 8611 NO. OF EMPL: 4
4. The premium for this policy will be determined by our Manuals of Rules, Classifications, Rates and Rating
Plans. All information required below is subject to verification and change by audit.
SALESPERSONS - OUTSIDE
8810
Premium Basis
.72 1,169
CLERICAL OFFICE EMPLOYEES -N O C
Classifications
Total Estimated
Rates Per
Estimated
Code Number and
Annual
$100 of
Annual
Description
Remuneration
Remuneration
Premium
8742
83,900
.95
797
SALESPERSONS - OUTSIDE
8810
162,400
.72 1,169
CLERICAL OFFICE EMPLOYEES -N O C
TOTAL CLASS PREMIUM
1,966
CA TERRITORIAL DIFFERENTIAL PREMIUM
9684 1.100
197
CA SMALL POLICY CREDIT 9.00 PERCENT
(9701)
-195
TOTAL ESTIMATED ANNUAL STANDARD PREMIUM
1,968
EXPENSE CONSTANT (0900)
200
CA SURCHARGE 2.000
PERCENT
44
USER FUNDING ASSESSMENT. 1.3704
PERCENT
30
FRAUD ASSESSMENT 0.3881
PERCENT
9
CA UNINSD EMPL BENEFIT TRUST FUND
0.3410 PERCENT
6
CA SUBSEQ INJ BENEFITS TRUST FUND
0.1707 PERCENT
4
CA OCCUP SAFETY AND HEALTH FUND
0.2859 PERCENT
6
CA LABOR ENFORCE AND COMPL FUND
0.2747 PERCENT
6
TERRORISM (9740)
246,300
.020 49
TOTAL ESTIMATED ANNUAL PREMIUM
2,324
Countersigned by
Authorized Representative
Form WC 99 00 05 (1) Printed in U.S.A.
Process Date: 10/03/13 Policy Expiration Date: 10/27/14