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2014 06 17 CC MinutesCITY COUNCIL MINUTES TUESDAY, JUNE 17, 2014 A regular meeting of the La Quinta City Council was called to order at 3:02 p.m. by Mayor Adolph. PRESENT: Councilmembers Evans, Franklin, Henderson, Osborne, Mayor Adolph ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER: Hal Seay, La Quinta - Mr. Seay spoke about Mr. Pettibone's code compliance case and Code Compliance Officer Moreno. He also suggested using herding dogs to manage the Bighorn Sheep as opposed to building a fence. CLOSED SESSION 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION - CITY MANAGER 2. CONFERENCE WITH LABOR NEGOTIATOR, TERRY DEERINGER, REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS COUNCIL RECESSED TO CLOSED SESSION AT 3:11 P.M. MAYOR ADOLPH RECONVENED THE CITY COUNCIL MEETING AT 4:01 P.M. WITH ALL MEMBERS PRESENT. NO ACTIONS WERE TAKEN INCLOSED SESSION THAT REQUIRES REPORTING PURSUANT TO GOVERNMENT CODE SECTION 54957.1 (BROWN ACT). Mayor Adolph led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER: Carolyn Krausse, La Quinta - Ms. Krausse spoke about bus stops without shade or seats, and the few that exist are unattractive with porous sides and roofs. She said the City needs to be more sensitive to people using buses and suggested the Council consider involving artists in the design of bus CITY COUNCIL MINUTES 1 JUNE 17, 2014 shelters. Ms. Krausse also stated that traffic signals need to be better synchronized to lessen wait times of idling cars, which is bad for the environment. PUBLIC SPEAKER: Christopher English, La Quinta Mr. English said he has a petition circulating in La Quinta. He'said residents should call the shopping center owner and Ralph Grocery number to encourage them to remain in business. CONFIRMATION OF AGENDA Councilmember Franklin requested that Consent Calendar Item Nos. 6, 13, 14, 16, and 17 be pulled for discussion, and Councilmember Osborne requested that Item No. 3 be pulled for discussion. Council concurred. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS - None CONSENT CALENDAR 1. APPROVE MINUTES OF JUNE 3, 2014', 2. APPROVE DEMAND REGISTER DATED JUNE 17, 2014 3. Pulled for discussion > > > APPROVE INVESTMENT ADVISORY BOARD WORK PLAN FOR FISCAL YEAR 2014/2015 4. ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE ON-SITE AND OFF- SITE IMPROVEMENTS FOR PARCEL MAP NO. 33954 [RESOLUTION 2014-0251 5. ADOPT RESOLUTION TO REAFFIRM ADOPTION OF ANNUAL ASSESSMENT FOR COUNTY SERVICE AREA 152, AUTHORIZE RIVERSIDE COUNTY TO CONTINUE TO LEVY ASSESSMENTS, AND INDEMNIFY AND HOLD THE COUNTY HARMLESS FOR LEVYING ASSESSMENTS ON CITY PARCELS [RESOLUTION 2014-0261 6. Pulled for discussion > > > ADOPT A RESOLUTION APPROVING THE SUBORDINATION OF THE STATUTORY PASS-THROUGH PAYMENTS DUE TO THE CITY OF LA QUINTA FROM THE SUCCESSOR AGENCY FOR THE COUNTY OF RIVERSIDE [RESOLUTION 2014-0271 7. APPROVE OVERNIGHT TRAVEL FOR ONE COUNCILMEMBER AND CITY CLERK TO ATTEND THE QUARTERLY LEAGUE OF CALIFORNIA CITIES POLICY COMMITTEE MEETINGS IN SACRAMENTO, CALIFORNIA — JUNE 18-19,2014 8. EXCUSE BOARD MEMBER RAY ROOKER'S ABSENCE FROM THE JUNE 4, 2014 ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MEETING CITY COUNCIL MINUTES 2 JUNE 17, 2014 9. APPROVE A CONTRACT EXTENSION WITH VINTAGE ASSOCIATES FOR PARK LANDSCAPE MAINTENANCE FOR FISCAL YEAR 2014/2015 10. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH JNS MEDIA FOR MARKETING SERVICES 11. RECEIVE AND FILE TREASURER'S REPORTS DATED FEBRUARY 28, 2014 AND MARCH 31, 2014 12. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED FEBRUARY 28, 2014 AND MARCH 31, 2014 13. Pulled for discussion > > > APPROVE A CONTRACT SERVICES AGREEMENT WITH THE LA QUINTA CHAMBER OF COMMERCE 14. Pulled for discussion > > > APPROVE A CONTRACT SERVICES AGREEMENT WITH THE LA QUINTA ARTS FOUNDATION 15. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH BENGAL ENGINEERING TO PROVIDE ENGINEERING SERVICES FOR DUNE PALMS ROAD BRIDGE IMPROVEMENTS 16. Pulled for discussion > > > ADOPT A RESOLUTION APPROVING THE INVESTMENT POLICY OF THE CITY OF LA QUINTA FOR FISCAL YEAR 2014/2015 [RESOLUTION 2014-0281 17. Pulled for discussion > > > APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH TERRA NOVA PLANNING AND RESEARCH INC. FOR PLANNING AND ENVIRONMENTAL SERVICES 18. APPROVE SPECIFICATIONS AND ENGINEER'S ESTIMATE AND AUTHORIZE STAFF TO OBTAIN BIDS FOR PHASE 1 OF LA QUINTA MUSEUM AMERICANS WITH DISABILITIES ACT PUBLIC FACILITY IMPROVEMENTS PROJECT MOTION: A motion was made and seconded by Councilmembers Franklin/Osborne to approve Consent Calendar Item Nos. 1, 2, 4, 5, 7, 8, 9, 10 11, 12, 15 and 18 as recommended with Item Nos. 4 and 5 adopting Resolution Nos. 2014-025 and 2014-026 respectively. Motion passed unanimously. The Council received clarification from staff on the items pulled for discussion. Item No. 3 — Councilmember Osborne requested that the Investment Advisory Board Work Plan for Fiscal Year 2014/2015 be amended to include an examination of reserve amounts kept by a variety of cities of the same size as La Quinta. CITY COUNCIL MINUTES 3 JUNE 17, 2014 Item No. 13 - Councilmembers Franklin and Evans proposed reallocating the $5,000 noted in the staff report for an annual financial review to the economic development services to be performed by the Chamber. Councilmember Franklin said the City should not pay for a financial review that is a standard city requirement under similar contracts. PUBLIC SPEAKER: Douglas Motz, La Quinta, Incoming Chairman of the Board of Directors of the Chamber of Commerce and David Archer, President and CEO of the Chamber of Commerce - Mr. Motz provided information on his background and the Chamber's plans. Mr. Archer explained that Ralph's never became a Chamber member. He has reached out to Ralph's without response, so the Chamber is working with the property owner and city staff. MOTION: A motion was made and seconded by Councilmembers Evans/Franklin to approve Consent Calendar Item Nos. 3, 6, 14, 16 and 17 as recommended; adopt Resolution Nos. 2014-027 and 2014-028, and; approve Item No. 13 with funding reallocated as follows: (1) business retention, promotion and economic development -$30,000, (2) The GEM community newsletter - $89,000, (3) visitor's center - $8,500, and (4) annual financial review - $0. Motion passed unanimously. BUSINESS SESSION 1. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2014/2015 BUDGET AND ESTABLISH THE CITY'S APPROPRIATION LIMIT [RESOLUTION 2014-0291 Finance Director Conrad presented the staff report, which is on file in the City Clerk's Office. PUBLIC SPEAKER: Patrick Swarthout, La Quinta - Mr. Swarthout commented on La Quinta's funding for Coachella Valley Economic Partnership (CVEP), particularly its Career Pathways program now called Workforce Excellence, which includes the Career Academies. He provided information on the accomplishments of the program. The Council discussed CVEP's funding; its Career Academies for local youth who do not want to attend college, i.e. academies that focus on healthcare, technical industry, green energy, and arts and media; discontinuation of the 10 -year grant from the College Access Foundation; possible parcel tax by College of the Desert, a portion of which would be passed -through to CVEP; reasoning for continuing to charge dues to cities but not school districts given that school districts' financial positions are not any worse than cities; success of the Workforce Excellence component of CVEP programs; need for quantitative results in the economic development arena; city financial support of the East Valley iHub; reduction in CITY COUNCIL MINUTES 4 JUNE 17, 2014 CVEP funding for Fiscal Year 2014/15; the contribution the City makes with its Public Works Internship Program. Patrick Swarthout said he would provide Council with a list of CVEP employees and their respective salaries. He said he would also inquire as to why only certain CVEP partners, such as cities, pay dues and others, such as school districts, do not. Regarding the Fiscal Year 2014/2015 budget, Councilmember Henderson requested that the projected $476,000 surplus be added to the reserve fund after funding staff requests totaling $48,140. Ms. Henderson said she does not support increasing the grant program by $20,000, and asked Council to put it into reserves or the capital improvement program. She noted that the City already has over 100 programs for youth, seniors and others including programs at the Boys' and Girls' Club, the YMCA, the Library, the Museum, the Senior Center, the Community Services Department, and $50,000 for the hungry and homeless. With the exception of the additional $20,000 allocated to the grants program, Ms. Henderson said she supports the budget as presented. Councilmember Osborne said he could support reducing the grants program from $60,000 to $40,000 but requested that CVEP's funding increase from $10,000 to $25,000, which is half last year's contribution, in order to provide greater support to the Workforce Excellence program and to continue its regional economic development work. He said that he supports all other portions of the budget. Councilmember Franklin said that the grant program allows the City to reach out directly to residents and assist when they are in need. Funding for these grants has been decreasing from its high of $100,000 per year. She said that increasing the fund from $40,000 to $60,000 is important because all grant applicants are needy and deserving. Ms. Franklin said that she supports the budget as presented. Councilmember Evans said she agrees with Councilmember Franklin in that a clear return on investment is evident from grant dollars spent in the community; she approves of budget as submitted. Mayor Adolph said he is not a big supporter of CVEP because it did not bring new business into La Quinta, but he does believe that Coachella Valley cities and the county need to be a cohesive group working together to help each other. He agreed that the grant fund should be increased to $60,000 because the money directly assists those in our community. Mayor Adolph expressed concern about the recent La Quinta Middle School request for $25,000 in funding because it breaks with precedent, which sets the maximum funding at $5,000. He said any exception may cause an onslaught of similar requests, so he suggested that the school district apply under the grant program parameters like all other CITY COUNCIL MINUTES 5 JUNE 17, 2014 organizations. Lastly, Mayor Adolph requested that supplemental requests be included within the main budget document and not listed as optional items. MOTION: A motion was made and seconded by Councilmembers Evans/Franklin to adopt Resolution 2014-029 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING THE CITY'S APPROPRIATION LIMIT FOR FISCAL YEAR 2014/2015 AND APPROVING A BUDGET FOR FISCAL YEAR 2014/2015 Motion passed: ayes 4, noes 1 (Henderson) Business Session Item No. 3 moved up by concurrence of Council > > 3. APPROVE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE AND ADVERTISE FOR BID PHASE II OF THE SILVERROCK GOLF COURSE RESTORATION PROJECT Public Works Director Jonasson presented the staff report, which is on file in the City Clerk's office. MOTION: A motion was made and seconded by Councilmembers Franklin/Henderson to approve the plans, specifications and engineer's estimate, including the pre -purchase of turf, and advertise for bid Phase II of the SilverRock Golf Course Restoration Project. Motion passed unanimously. 2. INTERVIEWS AND APPOINTMENTS OF RESIDENTS TO VARIOUS CITY BOARDS AND COMMISSIONS Mayor Adolph thanked all applicants for their willingness to serve the City, and explained the process Council would follow in conducting the interviews and appointments. City Clerk Maysels held a random drawing resulting in the following interview order: 1. Community Services Commission 2. Architectural & Landscaping Review Board 3. Investment Advisory Board 4. Planning Commission 5. Palm Springs International Airport Commission COMMUNITY SERVICES COMMISSION: (three vacancies) The following applicants gave a brief presentation on their qualifications: • Rosemary Anaya • Heather Engel • Linda Hagood • Mark Johnson CITY COUNCIL MINUTES 6 JUNE 17, 2014 • Arthur Lambrose • Paula Kay Simonds City Clerk Maysels collected, tabulated and announced the votes as follows: Councilmember Evans: Engel, Lambrose, Simonds Councilmember Franklin: Johnson, Engel, Simonds Councilmember Henderson: Johnson, Engel, Simonds Councilmember Osborne: Johnson, Lambrose, Simonds Mayor Adolph: Johnson, Engel, Simonds MOTION: A motion was made and seconded by Councilmembers Franklin/Henderson to appoint Heather Engel, Mark Johnson, and Paula Kay Simonds to the Community Services Commission. Motion passed unanimously. ARCHITECTURAL & LANDSCAPING REVIEW BOARD (one vacancy) The following applicant gave a brief presentation on his qualifications: • Kevin McCune MOTION: A motion was made and seconded by Councilmembers Evans/Henderson to appoint Kevin McCune to the Architectural & Landscaping Review Board. Motion passed unanimously. INVESTMENT ADVISORY BOARD (one vacancy) The following applicant gave a brief presentation on her qualifications: • Jennifer Donais • Renald Vi11a (not present) City Clerk Maysels collected, tabulated and announced the votes as follows: Councilmember Evans: Donais Councilmember Franklin: Donais Councilmember Henderson: Donais Councilmember Osborne: Donais Mayor Adolph: Donais MOTION: A motion was made and seconded by Councilmembers Evans/Henderson to appoint Jennifer Donais to the Investment Advisory Board. Motion passed unanimously. PLANNING COMMISSION (three vacancies) The following applicants gave a brief presentation on their qualifications: • Philip Bettencourt • Frank Blum • Mike Carl • Kathleen Fitzpatrick • fez (not present) CITY COUNCIL MINUTES 7 JUNE 17, 2014 • Andrea Spirtos City Clerk Maysels collected, tabulated and announced the votes as follows: Councilmember Evans: Bettencourt, Blum, Fitzpatrick Councilmember Franklin: Bettencourt, Blum, Fitzpatrick Councilmember Henderson: Blum, Fitzpatrick, Spirtos Councilmember Osborne: Bettencourt, Blum, Fitzpatrick Mayor Adolph: Blum, Carl, Spirtos MOTION: A motion was made and seconded by Councilmembers Evans/Franklin to appoint Philip Bettencourt, Frank Blum, and Kathleen Fitzpatrick to the Planning Commission. Motion passed unanimously. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (one vacancy) The following applicants gave a brief presentation on their qualifications: • Tina Bartel • Douglas F(not present) • Lawrence Ponce • Steven Rosen • Robert Teal City Clerk Maysels collected, tabulated and announced the votes as follows: Councilmember Evans: Robert Teal Councilmember Franklin: Robert Teal Councilmember Henderson: Robert Teal Councilmember Osborne: Robert Teal Mayor Adolph: Robert Teal MOTION: A motion was made and seconded by Councilmembers Evans/Franklin to appoint Robert Teal to the Palm Springs International Airport Commission. Motion passed unanimously. 3. APPOINT VOTING DELEGATE AND ALTERNATE TO THE 2014 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE MOTION: A motion was made and seconded by Councilmembers Franklin/Osborne to appoint Councilmember Evans as voting delegate and alternate to the 2014 League of California Cities Annual Conference. Motion passed unanimously. STUDY SESSION — None REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2014, Councilmember Evans, reported on her participation in the following organizations meeting: CITY COUNCIL MINUTES 8 JUNE 17, 2014 • CVAG CONSERVATION COMMISSION • CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE DEPARTMENT REPORTS Department Reports were received and filed. Copies are available in the City Clerk's office. City Manager Spevacek reported that the City sold $65.6 million in bonds tied to the refund of the 2004 bonds approved in October 2013. He said the good news is that bond insurance was not required because the City received an AA- rating from Standard & Poor's. As a result of the refund of the 2004 bonds and this bond sale, the outstanding debt is reduced by $10 million or $685,000 per year. When combined with the other bond refinancing done recently, the City's overall bond debt is reduced by approximately $20 million. La Quinta was well received in the market because of the strength of the credit rating. MAYOR'S AND COUNCIL MEMBER'S ITEMS Councilmember Franklin clarified that a 4/5 vote of Council in support of any tax measure is needed to place it on the ballot. Councilmember Evans said that she wants to examine the results of the survey, and if voters are overwhelmingly in support, she will support it and promote it. PUBLIC HEARINGS — None ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Evans/Henderson to adjourn 8:52 p.m. Motion passed unanimously. Respectfully submitted, X S Susan Maysels Cay Clerk, Cay or La Qumw CITY COUNCIL MINUTES 9 JUNE 17, 2014