2014 10 13 CSCT4ht 4 4a Q"
Community Services Commission
agendas and staff reports are now
available on the City's web page:
www.la-quinta.org
COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78495 Calle Tampico, La Quinta
REGULAR MEETING ON MONDAY, OCTOBER 13, 2014 AT 5:30 P.M.
CALL TO ORDER
Qnl 1 PAI 1
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Please complete a "Request to Speak" form and limit your comments to three
minutes.
CONFIRMATION OF AGENDA
PRESENTATIONS
1 . PRESENTATION BY THE LA QUINTA LIBRARY
APPROVAL OF MINUTES
1 . APPROVAL OF THE MINUTES OF JULY 14, 2014
BUSINESS ITEMS
1 . APPROVE COMMUNITY SERVICES COMMISSION MEETING DATES
STUDY SESSION
1 . UPDATE ON THE ADOPT -A -PARK PROGRAM
COMMUNITY SERVICES AGENDA 1 OCTOBER 13, 2014
REPORTS AND INFORMATIONAL ITEMS
1 . ART MAINTENANCE PRIORITIES FOR 2014/15
2. UPDATE OF SENIOR CENTER EXPANSION AND FACILITY RENOVATION
3. DEPARTMENT REPORT FOR JULY AND AUGUST 2014
4. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED
5. CALENDAR OF MONTHLY EVENTS
ADJOURNMENT
The next regular meeting of the Community Services Commission will be held on
November 10, 2014, commencing at 5:30 p.m. at the La Quinta Study Session
Room, 78495 Calle Tampico, La Quinta, California 92253.
DECLARATION OF POSTING
I, Angela Guereque, Executive Assistant, of the City of La Quinta, do hereby
declare that the foregoing Agenda for the La Quinta Community Services
Commission meeting was posted on the bulletin board inside City Hall at 78495
Calle Tampico, and the bulletin boards at 78630 Highway 111 and the La Quinta
Cove Post Office at 51321 Avenida Bermudas, on October 9, 2014.
DATED: October 9, 2014
ANGELA GUEREQUE, Executive Assistant
City of La Quinta, California
PUBLIC NOTICES
The La Quinta Study Session Room is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the City Clerk's office at 760-777-
7123, twenty-four (24) hours in advance of the meeting and accommodations will
be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk's office at
760-777-7123. A one (1) week notice is required.
If background material is to be presented to the Community Services Commission
during a Community Services meeting, please be advised that five (5) copies of all
documents, exhibits, etc., must be supplied to the Senior Secretary for distribution.
It is requested that this take place prior to the beginning of the meeting.
Any writings or documents provided to a majority of the Community Services
Commission regarding any item(s) on this agenda will be made available for public
inspection at the City Clerk's counter at City Hall located at 78495 Calle Tampico,
La Quinta, California, 92253, during normal business hours.
COMMUNITY SERVICES AGENDA 2 OCTOBER 13, 2014
PRESENTATION: 1
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COMMISSION MEETING DATE: OCTOBER 13, 2014
ITEM TITLE: PRESENTATION BY THE LA QUINTA
LIBRARY
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
As part of the Annual Work Plan, representatives from local agencies have been
asked to present information regarding valley -wide services and activities
specifically in La Quinta.
Ms. Sherry Martinez, Zone Manager, and Ms. Sue Duran, Interim City Librarian, will
be attending the meeting to share the wide array of services and programs offered
at the La Quinta Library.
Report prepared and approved for submission by: Edie Hylton, Deputy City Manager
3
COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, JULY 14, 2014
CALL TO ORDER
A regular meeting of the La Quinta Community Services Commission was called to
order at 5:30 p.m. by Commissioner Alford.
:•
PRESENT: Commissioners Alford, Blakeley, Engel, Johnson, and Simonds
ABSENT: None
PLEDGE OF ALLEGIANCE
Commissioner Blakeley led the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None.
CONFIRMATION OF AGENDA - Confirmed.
APPROVAL OF MINUTES
Motion - A motion was made by Commissioners Blakeley/Engel to approve the
May 12, 2014 Community Services Commission Minutes as submitted. Motion
passed unanimously.
BUSINESS ITEMS
1. ELECT A CHAIRPERSON FOR THE COMMUNITY SERVICES COMMISSION
Motion - A motion was made by Commissioners Engel/Johnson to elect
Commissioner Alford as the Community Services Commission Chairperson.
Motion passed unanimously.
2. ELECT A VICE -CHAIRPERSON FOR THE COMMUNITY SERVICES
COMMISSION
Motion - A motion was made by Commissioners Blakeley/Alford to elect
Commissioner Engel as the Community Services Commission Vice -
Chairperson. Motion passed unanimously.
3. 2014/15 COMMUNITY SERVICES MARKETING PLAN
Tustin Larson, Recreation Supervisor, presented the staff report.
Commissioner Blakeley asked if the City would still be a part of the 2016
Humana Challenge. Director Hylton stated that if SilverRock Resort is a part
COMMUNITY SERVICES COMMISSION MINUTES JULY 14, 2014
4
of that rotation, the City would work with Desert Classic Charities on the
event.
Commissioner Simonds asked about the Adopt A Park program. Director
Hylton explained the Adopt A Park program. It was suggested that staff
update the Commissioners on the program at a later date.
Commission Johnson asked what the Community Services budget is for
marketing. Supervisor Larson stated the budget is approximately $15,000.
Motion - A motion was made by Commissioners Blakeley/Simonds to
approve the 2014/15 Community Services Marketing Plan. Motion passed
unanimously.
4. CANCELLATION OF THE AUGUST 11, 2014 COMMUNITY SERVICES
COMMISSION MEETING
Motion - A motion was made by Commissioners Engel/Blakeley to cancel the
August 11, 2014 Community Services Commission Meeting. Motion passed
unanimously.
REPORTS AND INFORMATION ITEMS
1. DEPARTMENT REPORT FOR JUNE 2014
2. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED
3. CALENDAR OF MONTHLY EVENTS
ADJOURNMENT
There being no further business, it was moved by Commissioners Simonds/Johnson
to adjourn the meeting at 6:20 p.m. Motion passed unanimously.
Respectfully submitted,
ANGELA GUEREQUE, Executive Assistant
City of La Quinta, California
COMMUNITY SERVICES COMMISSION MINUTES JULY 14, 2014
5
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COMMISSION MEETING DATE: OCTOBER 13, 2014
ITEM TITLE: APPROVE COMMUNITY SERVICES
COMMISSION MEETING DATES
RECOMMENDATION:
Approve Community Services Commission meeting dates.
WORK PLAN TASK ASSIGNMENT:
Commission Meeting dates.
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION: 1
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
The proposed Community Services Commission dates are as follows:
November 10, 2014
December 8, 2014
January 12, 2015
February 9, 2015
March 9, 2015
April 13, 2015
May 11, 2015
June 8, 2015
July 13, 2015
August 10, 2015
September 14, 2015
ALTERNATIVES:
The alternative to the Commission is to provide staff with alternate dates.
Report prepared by: Angela Guereque, Executive Assistant
Report approved for submission by: Edie Hylton, Deputy City Manager
COMMISSION MEETING DATE: OCTOBER 13, 2014
AGENDA CATEGORY:
BUSINESS SESSION:
ITEM TITLE: UPDATE ON THE ADOPT -A -PARK PROGRAM
CONSENT CALENDAR:
STUDY SESSION: 1
PUBLIC HEARING:
RECOMMENDATION:
No recommendation is needed. Staff is updating the Commission on the status of
the Adopt -A -Park Program and seeking suggestions.
BACKGROUND AND OVERVIEW:
The Adopt -A -Park Program has been developed for groups or individuals who have
vested interest in specific parks and want to contribute to the quality of public
facilities.
Currently, there are volunteer groups who have been working with the Community
Services Department to provide such services. These groups include: The Cove
Neighborhood Association, The Stewards of the Fred Wolff Nature Preserve, La Quinta
High School ROTC, YMCA of the Desert, and individuals interested in the City's dog
parks and Bear Creek Trail. Staff developed the Adopt -A -Park Program in 2011 to
seek out new interested groups and individuals, track the services provided as well as
provide recognition.
This is not a revitalization program like some other cities have developed. The City has
always taken pride in the parks and facilities. Because these facilities are well
maintained, they have become desired quality of life amenities that are also enjoyed by
residents from other cities. During these economic times, the City welcomes groups
and individuals with civic pride who are willing to volunteer their time, services, and
money, to continue to provide this level of service to our community.
Since the program is starting into its fifth year, staff is reviewing the plan and seeking
suggestions from the Community Services Commission to identify additional park
adoptions and new recognition ideas.
Report prepared by: Steve Howlett, Golf, Parks & Facilities Manager
Report approved for submission by: Edie Hylton, Deputy City Manager
Attachment: 1. Adopt -A -Park Program
7
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CITY OF LA QUINTA
ADOPT -A -PARK PROGRAM
Background
The City of La Quinta Adopt -A -Park Program was developed for groups and individuals
who have vested interests in the City facilities and would like to provide a service to the
community. Our residents appreciate the beautiful community we live in and the quality
of life that our wonderful facilities provide. Even during difficult economic times, our
residents have expressed a desire to maintain the standards that we have at our facilities
and many civic -minded residents have asked "What can we do to help?" This Adopt -A -
Park Program allows residents, who want to get involved, an opportunity to accomplish
something positive, fun, and educational for the community while also promoting civic
responsibility and community spirit.
RPnafitc
OProvides the opportunity for residents to have an impact on the facilities they utilize.
OPromotes civic engagement, social commitment, pride, and environmental stewardship.
OStrengthens organizations through community service and team building.
OReceives public recognition at the City's Annual Birthday and Community Picnic.
OReceives a Certificate of Adoption from the La Quinta City Council.
Who
ONeighborhood Associations OCommunity Groups OFaith Organizations OScouts OSchools
OLocal Businesses OCivic Associations OSports Teams OYouth Organizations
Adult supervision is required for any group with children under the age of 18.
How
Whether you choose to participate through a donation of funding, supplies, or through an
on -going service program, your support will increase public awareness and show your
commitment to the community.
Tasks
ORemoval of Litter, Weeds, Dog Feces, and Graffiti OSweeping Walkways/Courts OReport
Potential Hazards and Restroom Conditions OClean Tables and Benches ORake Play
Areas/Volleyball Court OPainting OFill Holes OClear Gutters and Storm Drains
Supplies
Adoptive organizations are asked to furnish their own supplies due to the coordination
and staff time that would be required for the City to provide the materials. Suggested
supplies include:
OTrash Bags OShovels OCleaning Supplies OHoses OBrooms ORakes ORags/Brushes
;:I
CITY OF LA QUINTA - COMMUNITY SERVICES
ADOPT -A -PARK PROGRAM APPLICATION
Ado ting Organization Information
Park Adopting:
Organization Name:
Contact Person:
Contact Address:
Contact Email: Contact Phone Number:
Approximate Size of Organization:
Services/Donations Providing:
Statement of Agreement
The Adopting Organization shall have no power to incur any debt, obligation, or liability
on behalf of the City. Adopting Organization shall not at any time or in any manner
represent that it or any of its members are agents or employees of City. In addition,
participants in the Adopt -A -Park program are volunteers of the Adopting Organization and
are not volunteers of the City of La Quinta.
10
Indemnification. To the fullest extent permitted by law, Adopting Organization shall
indemnify, protect, defend and hold harmless City, and any and all of its employees,
officials and agents (collectively the "Indemnified Parties") from and against any liability
(including liability for claims, suits, actions, arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether
actual, alleged or threatened, including, without limitation, incidental and consequential
damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants
or expert witnesses) incurred in connection therewith and costs of investigation, where
the same arise out of, are a consequence of, or are in any way attributable to, in whole or
in part, Adopting Organization's participation in this Adopt -A -Park program or by any of
Adopting Organization's members or volunteers, including any non-members who are
participating in the Adopt -A -Park program on behalf of Adopting Organization. All
obligations under this provision are to be paid by Adopting Organization.
Covenant Against Discrimination, Adopting Organization covenants that, by and for
itself, its heirs, executors, assigns, and all persons claiming under or through them, that
there shall be no discrimination against or segregation of, any person or group of persons
on account of race, color, creed, religion, sex, marital status, national origin or ancestry in
Adopting Organization's participation in the Adopt -A -Park program.
City reserves the right to terminate this Agreement at any time without reason.
It is the responsibility of the Adopting Organization to maintain records of volunteers,
their services, and hours of service.
Printed Name:
Signature:
Date:
11
REPORTS AND INFORMATION: 1
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TO: Community Services Commission
FROM: Steve Howlett, Golf and Parks Manager
DATE: October 13, 2014
SUBJECT: ART MAINTENANCE PRIORITIES FOR 2014/15
The Fiscal Year 2014/15 budget includes $20,000 for the maintenance and repair
of Art in Public Places.
In Fiscal Year 2013/14, the Artists, Veterans, and Sports Acknowledgement pieces
were waxed and the bases were painted; the Spirit of La Quinta Fountain was
cleaned and waxed; the artists for the signal boxes "touched -up" damage from
graffiti; replaced the water pumps for the art pieces in front of LG's restaurant; re -
secured the Sniff monument and plaque in the Campus Lake; provided overnight
lighting to the 9/11 sculpture at the campus; and worked with Lowes and Point
Happy to the improve art maintenance on their private developments and touched
up the paint and added anti -graffiti coating to the signal boxes.
After reviewing all of the art work throughout the City, the following pieces are
considered a priority for preventative maintenance and repair for this fiscal year:
1. Repaint the bases and wax the bronze on the three Acknowledgement pieces
at the Campus.
2. Clean and wax the Spirit of La Quinta located near the north City Hall entry
twice annually. Check the sculptures and paint bases at the south entrance
to City Hall.
3. Clean and wax the Campus Bronze Relief Map.
4. Clean and check the In Between the Earth and Sky Spray Tower and the
Gateway to the Desert at Fritz Burns Park.
5. Remove the Fritz Burns Park mosaics due to poor condition of glass tiles.
6. Repair the Campus mosaic behind the Library.
Since the Civic Center Campus has a large concentration of public art, all of these
art pieces are inspected, cleaned, and repaired prior to the La Quinta Arts Festival.
This includes the three Acknowledgement pieces, the 9/11 Memorial, Stan's
Vision, La Quinta Relief Map, Leader of the Pack, Sun and Moonbeam, and the
12
Campus Mosaics.
Vandalism of Art in Public Places is sporadic and will be corrected immediately
following any occurrence. Some vandalism may be corrected in-house with staff
while other occurrences may require an art maintenance contractor.
Report prepared for submission by Steve Howlett, Golf, Parks & Facilities Manager
Report approved for submission by Edie Hylton, Deputy City Manager
13
REPORTS AND INFORMATION: 2
TO: Community Services Commission
FROM: Christina Calderon, Community Services Supervisor
DATE: October 13, 2014
SUBJECT: Update of Senior Center Expansion and Facility Renovation
The expansion and renovation of the Senior Center is a part of the City Council's
vision to expand the Health and Wellness services in the community. The building
improvements include:
• The expansion of approximately 5,900 sq. ft. of new recreation space.
• The development of a fitness area with cardiovascular and strength training
equipment.
• Classroom space for fitness classes and other leisure enrichment programs.
• Updated reception area with increased visibility of customers.
• Implement Wi-Fi; update the finishes and furnishings in the existing building,
and complete the ADA requirements.
• Enhance the outdoor terrace areas with improved seating, shade, and herb
and small vegetable gardens that users will maintain.
This project is part of the 2013/2014 Capital Improvement Program. City Council
has selected the Design -Build Team of Pearson Architects/Doug Wall Construction
to design and build the facility. Renderings of the schematic design plans are
included as Attachment 1 .
A design build contract is in place for just over $3 million dollars. Funding is from
the Community Center Development Impact Fee (DIF) Fund and Quimby funds.
The Senior Center, built in 1994, serves adults in the community with programs in
the areas of health and wellness, social services, and leisure activities. Programs for
seniors will continue during the morning hours when the facility reopens. All classes
and programs are open to participants 18 years of age and older. The average
participant age range is 50 to 65 during the daytime hours. Staff anticipates more
adults of all ages will use the fitness and aerobic areas during the morning and
evening hours. Staff will be trained on all fitness equipment and will be able to
14
assist participants on the use of the equipment. Memberships will be sold for use
of the fitness facility and fees will be taken to City Council for consideration.
The Community Services department currently provides programs at the Center for
the general public in the evenings Monday through Thursday. Wellness programs
are planned for youth after school, on weekends and during the day in the summer.
Expanding in the areas of the culinary arts and nutrition, gardening, technology, and
physical, mental and social well-being will create a facility with options for
everyone in the community. Partnering with agencies such as Eisenhower and JFK
will allow for additional wellness opportunities for people with therapeutic needs.
In January 2015 the new facility will have a change in hours of operation. Monday
through Friday the center will open at 5:30 a.m. and close at 9 p.m. On Saturdays
the fitness center will open at 8 a.m. and close at 12 p.m. When the rooms in the
facility are not in use for city services they will continue to be rented for public and
private functions.
Attachment: 1 . Center Renderings/Photos
15
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REPORTS AND INFORMATION: 3
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TO: Community Services Commission
FROM: Edie Hylton, Deputy City Manager
DATE: October 13, 2014
SUBJECT: COMMUNITY SERVICES REPORT - JULY 2014
Upcoming events of the Community Services Department for September 2014:
Daily Activities Social Bridge at LQ Museum
Mah Jongg at LQ Museum
Fitness Morning Workout at LQ Library
Mat Pilates at LQ Library
Tai Chi Chuan at LQ Library
Leisure Let's Make Jewelry at LQ Museum
Dance, Play & Pretend at La Quinta High School & Community Room
Beginning Ballet at La Quinta High School
Sports Rojas Taekwondo at Adams Elementary
Rojas Martial Arts at La Quinta High School
20
Community Services Department
Attendance Report for July 2014
Summary Sheet
Sessions Per Month
Proqram 2014 2013 Variance 2014 2013
Leisure Classes
66
58
8
35
30
Special Events
170
200
-30
2
2
Sports
584
424
160
23
17
Senior Center
261
246
15
60
43
Total
1,081
928
153
120
92
Senior Activies/Services (FREE)
Senior Center
305
329
-24
57
68
Total
305
329
-24
57
68
Sports User Groups
La Quinta Park
AYSO
NO LA QUINTA PARK
Friday Night Lights
FIELD USAGE DUE TO SUMMER
Desert Boot Camp
FIELD REHABILITATION
Sports Complex
La Quinta Youth & Sports
150
200
-50
23
21
Colonel Mitchell Paige
Desert Heat Futbol
0
30
-30
0
1
Facility/Park Rentals
Senior Center
(Private Par!)
0
400
-400
0
2
Museum
Meeting Room
01
0
0
0
0
Library
(Sunday Church)
300
300
0
4
4
Classroom
750
600
150
15
12
Boys & Girls Club Gym
(Sunday Church)
100
0
100
1
0
Civic Center Campus____
(Private Par
0
50
-50
0
1
Park Rentals
La Quinta Park
50
50
0
1
1
Fritz Burns Park
01
0
0
0
0
Total
1,350
1,630
-280
44
42
Total Programs
2,736
2,887
-151
221
202
Volunteer Hours
Senior Center
1 2571
1961 61
Total Volunteer Hours
1 2571
1961 61
21
Community Services Department
Program Report for July 2014
2014 2013 2014 2013
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Taekwondo 4- 8 (Beg.)
15
12
3
8
10
Taekwondo 4- 8 (Inter.)
20
33
-13
8
10
Taekwondo 9 & up
19
13
6
8
10
Taekwondo Drop -ins
3,
0
3,
3
0
Rojas Martial Arts 4- up
9
0
9
8
0
Totals
66
58
8
35
30
2014 2013 2014 2013
Participants
Participants
Variance
Meetings
Meetin s
Special Events
Moonlight Movies At The Pool
170
200
-30
2
2
Totals
170
200
-30
2
2
2014 2013 2014 2013
Participants
Participants
Variance
Meetings
Meetings
Sports
Open Gym Basketball
267
222
45
10
10
Open Gym Volleyball
178
49
129
9
3
Golf Tour, I .W. Golf Resort
36
43
-8
1
1
Golf Tour, Shadow Ridge
33
34
-1
1
1
Golf Tour, Desert Falls
38
39
-1
1
1
Golf Tour, Classic Club
33
37
-4
1
1
Totals
5841
4241
1601
23
17
Community Services Totals 1 8201 6821 1381 60 49
22
Senior Center Program Report for July 2014
Participation
Participation
Variance
Meetings
Meetings
2014
2013
2014
2013
Senior Activities/Social Services (Free)
Senior Activities
89
122
-33
36
40
Senior Social Services
120
207
-87
21
28
Senior Activities/Services Total
209
329
-120
57
68
Volunteers
Senior Center
24
31
-7
n/a
n/a
Hours
257
196
61
n/a
n/a
Senior Classes/ Programs
Fitness
Exercise (Morning Workout)
22
24
-2
12
11
Flex Yoga
34
0
34
4
0
Mat Pilates
6
17
-11
12
11
Drop -in Participation*
20
0
20
14
0
Leisure
Let's Make Jewelry
13
29
-16
3
5
Social Dance Fusion
10
5
5
5
5
May Luncheon
66
72
-6
1
1
Open Game Play
Bridge: Social & Party
55
54�
1
4
5
Mah Jongg
35
45'
-10
5
5
Senior Classes/Programs Total
2611
2461
151
601
43
ISENIOR CENTER TOTAL 1 4701 5751 -1051 1171 1111
*Drop -ins are accepted for all classes listed under Fitness.
A decrease in the some activity participation due to construction.
23
Community Services Department
Monthly Revenue Report for July 2014
Monthly Revenue - Facility Rentals 2014 2013 Variance
Library
$
1,181.00
$
-
$
1,181.00
Museum
$
-
$
$
-
Senior Center
$
-
$
3,550.00
$
(3,550.00)
Parks
$
90.00
$
415.00
$
(325.00)
Sports Fields
I $
200.001
$
110.00
$
90.00
Monthly Facility Revenue
I $
1,471.001
$
4,075.00
$
(2,604.00)
Monthly Revenue
Senior Center"
$
1,544.00
$
1,782.50
$
(238.50)
Community Services
$
3,363.00
$
3,868.00
$
(505.00)
Total Revenue
$
4,907.00
$
5,650.50
$
(743.50)
Revenue Year to Date
Facility Revenue
$
1,471.00
$
4,075.00
$
(2,604.00)
Senior Center
$
1,544.00
$
1,782.50
$
(238.50)
Community Services
$
3,363.00
$
3,868.00
$
(505.00)
Total Revenue to Date
$
6,378.00
$
9,725.50
$
(3,347.50)
—Revenue decrease due to construction; limited amount of classes in session on vest end of facility.
24
Community Services Updates
July 2014
The sports fields at La Quinta Park, the Sports Complex, and Colonel Paige were aerated this
month. Each summer, the fields are closed to re-establish the Bermuda grass and to get the turf
as health as possible in preparation for the busy fall and winter months when the grass is
dormant. Due to the youth sports leagues being their busiest during the cool season, we are
unable to over -seed the fields like the golf courses because that would require the fields to be
off limits during the entire month of October. The fields at La Quinta Park were also top -
dressed. Top dressing is a practice used by golf courses to smooth the playing surface by
applying a layer of sand. Additionally, the new sand modifies the existing soil structure to allow
more air and nutrients to enter the root zone. There will be multiple applications of fertilizer at
each facility to stimulate active turf growth into thin and worn-out areas of the fields. Sod will
be used in early September for any bare areas that remain in the fields.
A new drinking fountain was installed on the Bear Creek Trail at the Chillon rest stop. Three
more drinking fountains are scheduled to be installed at the remaining rest stops. The new
fountains have a lower bowl for dogs to use.
Staff is aware of the recent water restrictions that are being mandated by the State of
California. We will be working closely with CVWD to insure the City Parks are running as
efficiently as possible to conserve water. In recent years, the City has reduced turf areas
throughout the parks with the support of CVWD. This fiscal year, additional turf reductions will
be presented to City Council for approval. These reductions will only be for areas where the
turf is not necessary for sports, recreation, or general park enjoyment. It is important to note
that the Parks Landscape Contractor is recognized by the State of California as a Certified
Landscape Irrigation Auditor and is an EPA WaterSense Partner. Additionally, the parks are all
controlled by Railbirds' best central computer control system. Each park irrigation system is
inspected almost daily to insure the systems functioning efficiently. In recent weeks, the
irrigation system at La Quinta Park has received continual vandalism. This has caused turf
stress (browning) throughout the park. Staff is watering the turf in the daytime hours to
prevent the total loss of turf. Once the grass is healthy enough, the irrigation schedule will
return to evening watering only.
25
La Quinta Community Fitness Center Counts for July 2014
Day
Memberships
Sold
Rubys
Sold
Sapphires
Sold
Diamonds
Sold
Walk-ins
Sold
Daily
Counts
Daily
Totals
1
10
183
193
2
3
1
183
187
3
12
1
152
165
4
0
5
3
2
64
69
6
0
7
s
a
207
219
8
7
1
1
148
157
9
5
3
161
169
10
4
3
151
158
11
6
148
154
12
2 _
58
60
13
0
14
11
3
169
183
15
7
4
181
192
16
4
2
3
165
174
17
3
1
137
141
18
4
2
153
159
19
3
1
54
58
20
0
21
9
3
210
222
22
8
2
152
162
23
8
5
174
187
24
8
1
162
171
25
3
4
163
170
26
2
4
56
62
27
0
28
4
7
206
217
29
10
1
10
170
191
30
6
6
165
177
31
3
1
8
144
156
AVG
5.88
1.2
0
0
3.55
150.62
153.81
TTL 1
153
6
0
0
78
3916
14153
The Gems symbolize the Wellness Syslem Fees
Ruby Level = $50 (Self -Directed Program; One Year -Key Use)
Sapphire Level = $175 (All Ruby Level Benefits; Pre -Fitness Assessment Test;
Diamond Level = $295 (All Ruby and Sapphire Level Benefits; Three Additional
• Members Sold is the number of memberships sold that day.
• Walk-ins are people without membership cards that are paying a daily $5 fee.
• Daily counts are the number of Members coming into the center that have had
their membership cards scanned by us.
• The totals at the end of each row is the total of all of the above transactions
for the day. 26
i0
T4titf�U�trGiv
of
TO: Community Services Commission
FROM: Edie Hylton, Deputy City Manager
DATE: October 13, 2014
SUBJECT: COMMUNITY SERVICES REPORT - AUGUST 2014
Upcoming events of the Community Services Department for October 2014:
Daily Activities Social Bridge, LQ Museum
Mah Jongg, LQ Museum
Advance Ukulele, LQ Museum
Fitness Morning Workout, LQ Library
Mat Pilates, LQ Library
Tai Chi Chuan, LQ Library
Flex Yoga, LQ Museum
Chair Yoga, LQ Museum
Yoga for Health, LQ Museum
Hikes with Philip Ferranti, Garner Valley
Zumba, Colonel Mitchell Paige
Women's Kickboxing, B& G Multipurpose
Leisure Beginning Bridge, LQ Museum
Dog Training, Amphitheater Civic Center Campus
Canine Massage, Amphitheater Civic Center Campus
Dance, Play & Pretend, La Quinta High School & Community Room
Beginning Ballet, La Quinta High School
Sports Rojas Taekwondo, Adams Elementary
Rojas Martial Arts, La Quinta High School
Disc Golf, Cove Oasis Trailhead
Zombie Out Run, La Quinta Park
Dog-o-Ween, Pioneer Park
27
Community Services Department
Attendance Report for August 2014
Summary Sheet
Sessions Per Month
Program 2014 2013 Variance 2014 2013
Leisure Classes
69
54
15
37
24
Special Events
315
227
88
3
4
Sports
423
353
70
20
21
Senior Center
187
226
-39
37
34
Total
994
860
134
97
83
Senior Activies/Services (FREE)
Senior Center
176
238
-62
21
19
Total
176
238
-62
21
19
Sports User Groups
La Quinta Park
AYS O
150
0
150
5
0
Sports Complex
La Quinta Youth & S orts
0
100
-100
0
1
Colonel Mitchell Paige
Friday Night Lights
01
0
0
0
0
Facility/Park Rentals
Senior Center
Private Par
0
0
0
0
0
Museum
Meetinq Room
50
0
50,1
0
Library
(Sunday Church)
375
300
75
5
4
Classroom
300
400
-100
6
8
Boys & Girls Club G m
(Sunday Church)
100
0
100
1
0
Civic Center Campus
(Private Par
100
0
100
2
0
Park Rentals
La Quinta Park
100
100
0
2'
2
Fritz Burns Park
0
0
0
0
0
Total
1,175
900
275
22
15
Total Programs
Z3451
11998
3471
1401
117
Volunteer Hours
Senior Center 1 1291 278 -149
Total Volunteer Hours 1 1291 278 -149
28
Community Services Department
Program Report for August 2014
2014 2013 2014 2013
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Taekwondo 4- 8 (Beg.)
14
14
0
8
8
Taekwondo 4- 8 (Inter.)
22
30
-8
8
8
Taekwondo 9& up
15
10
5
8
8
Taekwondo Drop -ins
11
0
11
5
0
Ro'as Martial Arts 4- up
7
0
7
8
0
Totals
69
54
15
37
24
2014 2013 2014 2013
Participants
Participants
Variance
Meetings
Meetings
Special Events
Moonli ht Movies At The Pool
250
167
83
2
2
Golf Tour Banquet
65
50
15
1
1
Totals
3151
2171
98
31
3
2014 2013 2014 2013
Participants
Participants
Variance
Meetings
Meetin s
Sports
Open Gym Basketball
145
133
12
8
12
Open Gym Volleyball
153
71
82
8
5
Golf Tour, Indian Springs
27
34
-7
1
1
Golf Tour, Westin Mission Hills
26
35
-9
1
1.
Golf Tour, Indian Wells C.C.
32
41
-9
1
1
Golf Tour, Desert Willow
40
39
1
1
1
Totals
4231
3531
701
20
21
Community Services Totals 1 807 6241 1831 60 48
29
Senior Center Program Report for August 2014
Participation
Participation
Variance
Meetings
Meetings
2014
2013
2014
2013
Senior Activities/Social Services (Free)
Senior Activities
74
119
-45
14
15
Senior Social Services
102
119
-17
7
4
Senior Activities/Services Total
176
238
-62
21
19
Volunteers
Senior Center
19
26
-7
n/a
n/a
Hours
129
278
-149
n/a
n/a
Senior Classes/ Programs
Fitness
Exercise (Morning Workout)
24
28
-4
13
11
Mat Pilates
8
15
-7
13
11
Leisure
Let's Make Jewelry
8
9
-1
2
3
B&G Back to School Luncheon
72
100
-28
1
1
Open Game Play
Bridge; Social & Party
47
40
7
4
4
Mah Jongg
28
34
-6
4
4
Senior Classes/Programs Total
187
226
-391.
37
34.
SENIOR CENTER TOTAL 1 3631 4641 -101 ! 581 531
A decrease in the activity participation due to construction.
30
Community Services Department
Monthly Revenue Report for August 2014
Monthly Revenue - Facility Rentals 2014 2013 Variance
Library
$
1,444.00
$
-
$
1,444.00
Museum
$
125.00
$
-
$
125.00
Senior Center
$
-
$
1,050.00
$
(1,050.00)
Parks
$
880.00
$
180.00
$
700.00
Sports Fields
$
200.00
$
200.00
$
-
Monthly Facility Revenue
$
2,649.00
$
1,430.00
$
1,219.00
Monthly Revenue
Senior Center
$
1,014.00
$
1,564.50
$
(550.50)
Community Services
$
4,075.00
$
3,626.00
$
449.00
Total Revenue
$
5,089.00
$
5,190.50
$
(101.50)
Revenue Year to Date
Facility Revenue
$
4,120.00
$
5,505.00
$
(1,385.00)
Senior Center
$
2,558.00
$
3,347.00
$
(789.00)
Community Services
$
7,438.00
$
7,494.00
$
(56.00)
Total Revenue to Date
$
14,116.00
$
16,346.00
$
(2,230.00)
31
La Quinta Community Fitness Center Counts for August 2014
Day
Memberships
Sold
Rubys
Sold
Sapphires
Sold
Diamonds
Sold
Walk-ins
Sold
Daily
Counts
Daily
Totals
1
3
7
153
163
2
59
59
3
0
4
6
5
182
193
5
5
3
176
184
6
7
1
176
184
7
7
128
135
8
8
157
165
9
2
2
52
56
10
0
11
3
1
4
189
197
12
3
7
158
168
13
2
4
174
180
14
1
12
148
1 61
15
3
7
131
141
16
1
1
57
59
17
0
18
9
6
209
224
19
4
1
152
1 57
zo
7
1
152
160
21
2
123
125
22
8
135
143
23
52
52
24
0
25
8
3
167
178
26
3
149
152
27
4
1
130
135
28
2
3
139
144
29
5
3
141
149
30
2
3
60
65
31
0
AVG
4.43
1
0
0
3.85
136.50
TTL
102
1
0
0
77
3549
3729
The Gems symbolize the Wellness System Fees
Ruby Level = $50 (Self -Directed Program; One Year -Key Use)
Sapphire Level = $175 (All Ruby Level Benefits; Pre -Fitness Assessment Test;
Custom Designed Program by Personal Training Staff; Post -Fitness Assessment
Diamond Level = $295 (All Ruby and Sapphire Level Benefits; Three Additional
Personal Training Sessions)
• Members Sold is the number of memberships sold that day.
• Walk-ins are people without membership cards that are paying a daily $5 fee.
• Daily counts are the number of Members coming into the center that have had 32
their membership cards scanned by us.
REPORTS AND INFORMATION: 4
COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS
FISCAL YEAR 2014/2015 ATTENDANCE
Date of Appointment
Term Expires
John Alford
7/16/2013
6/30/2016
Sharrell Blakeley
6/1 /2010
6/30/2016
Heather Engel
6/1 /2010
6/30/2017
Mark L. Johnson
7/1 /2014
6/30/2017
Paula K. Simonds
7/1 /2014
6/30/2017
July 14, 2014 Meeting
Present
Present
Present
Present
Present
Stars & Strips Luncheon
X
Captain America Movie
Avengers- Movie
August 11, 2014 Meeting
CANCELLED
Man of Steel Movie
Boys & Girls Club Luncheon
Spider -Man Movie
September 8, 2014 Meeting CANCELLED
9/1 1 Candlelight Vigil _
Tram Walk Challenge Practice
October 13, 2014 Meeting
Zombie Out Run
Doo O Ween
Disc Golf
November 10, 2014 Meeting-
---Veterans Tribute
Disc Golf
December 8, 2014 Meeting
33
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AND
INFORMAT
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