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2014 10 07 CCCity Council agendas and staff reports are now available on the City's web page: ,la-quinta,org CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, OCTOBER 7, 2014 3:00 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Evans, Franklin, Henderson, Osborne, Mayor Adolph PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT: SILVERROCK RESORT (APNS: 770-200-026; 776-150-021; 776-150-023; 770-060-056; 770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060-062; 777-490-004; 777-490-006; 777-490-007; 777-490-012 AND 777-490-014). AGENCY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER NEGOTIATING PARTIES: JOHN GAMLIN, MERIWETHER COMPANIES; ROBERT S. GREEN, JR., THE ROBERT GREEN COMPANY UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT FOR ACQUISITION AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED RECESS TO CLOSED SESSION CITY COUNCIL AGENDA OCTOBER 7, 2014 RECONVENE AT 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS THE DESERT SANDS EDUCATIONAL FOUNDATION - WALK FOR EDUCATION - NOVEMBER 4, 2014 2. PRESENTATION OF A PROCLAMATION IN HONOR OF FIRE PREVENTION WEEK CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. APPROVE MINUTES OF SEPTEMBER 16, 2014 PAGE 7 2. AUTHORIZE OVERNIGHT TRAVEL FOR COMMUNITY SERVICES 17 SUPERVISOR TO ATTEND SECOND YEAR OF MAINTENANCE MANAGEMENT SCHOOL NOVEMBER 3-7, 2014 IN LAKE ARROWHEAD, CALIFORNIA 3. AUTHORIZE OVERNIGHT TRAVEL FOR THE HUMAN RESOURCES/ 19 RISK MANAGER AND EXECUTIVE ASSISTANT TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY ANNUAL EDUCATIONAL FORUM OCTOBER 28-31, 2014 IN SANTA BARBARA, CALIFORNIA 4. AUTHORIZE OVERNIGHT TRAVEL FOR EXECUTIVE ASSISTANT 21 AND PERMIT OPERATIONS SUPERVISOR TO ATTEND CALIFORNIA CITY CLERK'S ASSOCIATION NUTS AND BOLTS WORKSHOP OCTOBER 16-17, 2014, IN BREA, CALIFORNIA CITY COUNCIL AGENDA 2 OCTOBER 7, 2014 6 PAGE 5. AUTHORIZE OVERNIGHT TRAVEL FOR PERMIT OPERATIONS 23 SUPERVISOR TO ATTEND THE 2014 CRW SYSTEMS USER CONFERENCE OCTOBER 22-24, 2014, IN SAN DIEGO, CALIFORNIA 6. DENIAL OF CLAIM FOR DAMAGES FILED BY: ADRIAN JIMENEZ: 25 DATE OF LOSS - AUGUST 12, 2014 7. DENIAL OF CLAIM FOR DAMAGES FILED BY: VANESSA 27 PARTIDA: DATE OF LOSS - APRIL 2, 2014 8. EXCUSE MEETING ABSENCES FOR COMMUNITY SERVICES 29 COMMISSIONER BLAKELEY AND INVESTMENT ADVISORY BOARD MEMBER SPIRTOS 9. APPROVE DEMAND REGISTERS DATED AUGUST 25 AND 29 31 AND SEPTEMBER 5, 12, 19, 22 AND 26, 2014 10. ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE ON-SITE 73 IMPROVEMENTS FOR TRACT MAP NO. 33336, PALO VERDE II [RESOLUTION 2014-0571 11. ACCEPT ON-SITE IMPROVEMENTS ASSOCIATED WITH TRACT 81 MAP NO. 29963, CORAL MOUNTAIN COURT 12. APPROVE CIVIC CENTER CAMPUS VETERANS 85 ACKNOWLEDGEMENT AREA APPLICATIONS 13. ACCEPT PHASE I PAVEMENT MANAGEMENT PLAN STREET 87 IMPROVEMENTS PROJECT 14. ACCEPT SPORTS COMPLEX FIELD LIGHTING REHABILITATION 91 AND EXPANSION IMPROVEMENTS 15. ACCEPT PHASE II OF AMERICANS WITH DISABILITIES ACT 93 MISCELLANEOUS PUBLIC FACILITY IMPROVEMENTS PROJECT 16. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH HENSON 95 CONSULTING GROUP, LLC FOR STAFF DEVELOPMENT SERVICES CITY COUNCIL AGENDA 3 OCTOBER 7, 2014 3 BUSINESS SESSION PAGE 1. APPROVE FIRST ROUND COMMUNITY SERVICES GRANTS AND 121 FUNDING REQUESTS 2. INTERVIEWS AND APPOINTMENTS TO THE HISTORIC 131 PRESERVATION AND HOUSING COMMISSIONS 3. APPOINT A MEMBER TO THE DESERT CLASSIC CHARITIES 133 CHARITY EVALUATION COMMITTEE 4. APPROVE AN APPROPRIATION FOR YMCA FACILITY 137 IMPROVEMENTS STUDY SESSION — 4:30 P.M. 1. DISCUSS SEPTEMBER 8, 2014 STORM EVENT AND OPTIONS 139 FOR REDUCING FUTURE FLOOD DAMAGE 2. OVERVIEW OF SILVERROCK PURCHASE AGREEMENT BUSINESS 147 TERMS WITH MERIWETHER AND THE ROBERT GREEN COMPANY REPORTS AND INFORMATIONAL ITEMS 1. CVAG CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans) 4. ANIMAL CAMPUS COMMISSION (Franklin) 5. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin) 6. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Franklin) 7. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Franklin) 8. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin) 9. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin) 10. CVAG PUBLIC SAFETY COMMITTEE (Henderson) 11. CVAG TRANSPORTATION COMMITTEE (Henderson) 12. LEAGUE OF CALIFORNIA CITIES DELEGATE (Henderson) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Henderson) 14. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Osborne) 15. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) 16. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne) CITY COUNCIL AGENDA 4 OCTOBER 7, 2014 4 17. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Adolph) 18. CVAG EXECUTIVE COMMITTEE (Adolph) 19. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS DELEGATE (Adolph) 20. SUNLINE TRANSIT AGENCY (Adolph) 21. HISTORIC PRESERVATION COMMISSION MEETING MINUTES 154 DATED JUNE 26, 2014 DEPARTMENTAL REPORTS 1 . CITY MANAGER — BERMUDA DUNES AIRPORT DISCUSSIONS 156 2. COMMUNITY SERVICES — DYNAMIC PRICING FOR GOLF RATES 158 MAYOR'S AND COUNCIL MEMBER'S ITEMS PUBLIC HEARINGS — NONE ADJOURNMENT The next regular meeting of the City Council will be held on October 21, 2014, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 1 1 1, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on October 3, 2014. DATED: October 3, 2014 SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL AGENDA 5 OCTOBER 7, 2014 6i Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 777-7103. A one (1) week notice is required. • If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 6 OCTOBER 7, 2014 CITY COUNCIL MINUTES TUESDAY, SEPTEMBER 16, 2014 A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Adolph. PRESENT: Councilmembers Evans, Franklin, Henderson, Osborne, Mayor Adolph ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER: Mike Wales, La Quinta — Mr. Wales spoke of his concern over Eisenhower Drive and feels it has a design flaw; the smallest rains cause flooding. He expressed the need for a path for storm water to flow down Eisenhower Drive to Washington Street. PUBLIC SPEAKER: William Jones, La Quinta — Mr. Jones, President of the Citrus Community, stated the Rondo ditch needs improvement to protect residents and the golf course from annual flooding. He commented that many of those affected do not have flood insurance. Public Works Director Jonasson stated that Eisenhower drainage is a challenge. The City has relied on a system of dry wells and retention basins. He stressed the importance of homeowner associations in maintaining those areas. Mr. Jonasson explained the water flow path during extraordinary events and said the problems can be addressed, but with expensive solutions. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT: SILVERROCK RESORT (APNS 770-200-026; 776-150-021; 776-150-023; 770-060-056; 770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060-062; 777-490-004; 777-490-006; 777-490-007; 777-490-012 AND 777-490-014); AGENCY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER; NEGOTIATING PARTIES: JOHN GAMLIN, MERIWETHER COMPANIES; ROBERT S. GREEN, JR., THE ROBERT GREEN COMPANY; UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT FOR ACQUISITION AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED CITY COUNCIL MINUTES SEPTEMBER 16, 2014 7 COUNCIL RECESSED TO CLOSED SESSION AT 3:19 P.M. MAYOR ADOLPH RECONVENED THE CITY COUNCIL MEETING AT 4:04 P.M. WITH ALL MEMBERS PRESENT. NO ACTIONS WERE TAKEN IN CLOSED SESSION THAT REQUIRE REPORTING PURSUANT TO GOVERNMENT CODE SECTION 54957.1 (BROWN ACT). Mayor Adolph led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER enforcement matter. Hal Seay, La Quinta — Mr. Seay commented on a code PUBLIC SPEAKER: Bob Horn, Palm Desert — Mr. Horn thanked the City Council for their support of his non-profit "Red Hot Ballroom," an arts program, which helps special -needs kids throughout the Coachella Valley. He stated they have opened a new facility in the Westfield Mall. He welcomes mentoring from the public. PUBLIC SPEAKER: Darla Burkett, Indio — Ms. Burkett thanked the City Council for their substantial gift to the Coachella Valley Rescue Mission and said La Quinta is the first city to ever give at this level. She provided statistics on the Mission's work in assisting individuals from La Quinta and the entire Coachella Valley. CONFIRMATION OF AGENDA City Manager Spevacek announced receipt of some preliminary storm damage estimates and further stated the City has incurred direct costs for services currently underway. Pursuant to Government Code Section §54954.2(b)(2), staff is requesting that Council add a new appropriation request to Business Item No. 1 to appropriate $350,000 from City reserves to a general fund account labeled: FLOOD OF 2014 RECOVERY FUND. MOTION — A motion was made and seconded by Councilmembers Henderson/Evans to add an urgency appropriation item to Business Item No.1. Motion passed unanimously. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS — None CONSENT CALENDAR 1. APPROVE MINUTES OF JULY 29, 2014 AND AUGUST 5, 2014 CITY COUNCIL MINUTES SEPTEMBER 16, 2014 8 2. APPROVE DEMAND REGISTERS DATED JULY 25, AUGUST 1, AUGUST 8 AND AUGUST 22, 2014 3. EXCUSE MEETING ABSENCES FOR PLANNING COMMISSIONERS BLUM AND FITZPATRICK AND INVESTMENT ADVISORY BOARD MEMBER DONAIS 4. APPROVE A MEMORANDUM OF UNDERSTANDING WITH COACHELLA VALLEY RESCUE MISSION TO SUPPORT OPERATIONS 5. DENIAL OF CLAIM FOR DAMAGES FILED BY: VERIZON; DATE OF LOSS - NOVEMBER 12, 2013 6. APPROVE ADDITION OF AN EMERGENCY SERVICES COORDINATOR TO THE AGREEMENT FOR FIRE PROTECTION, FIRE PREVENTION, RESCUE, AND MEDICAL AID WITH THE COUNTY OF RIVERSIDE 7. ACCEPT GRANT FUNDS FROM CALIFORNIA INDIAN GAMING SPECIAL DISTRIBUTION FUND, TRILOGY AT LA QUINTA COMMUNITY SERVICES ORGANIZATION, AND EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT 2014; ESTABLISH THE NECESSARY CITY FUNDS; AND APPROPRIATE GRANT FUNDS 8. ADOPT RESOLUTION SUPPORTING THE COUNTY OF RIVERSIDE BOARD OF SUPERVISORS AND ITS OFFICE OF MILITARY AND DEFENSE SERVICES' OPPOSITION TO BASE REALIGNMENT AND CLOSURE OF LOCAL AND REGIONAL MILITARY INSTALLATIONS [RESOLUTION 2014-0451 9. ADOPT RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT ASSOCIATED WITH THE SIGNATURE DEVELOPMENT [RESOLUTION 2014-0461 10. Pulled by Councilmember Henderson for discussion and moved to Business Item #2 > > > APPROVE COMPENSATION AGREEMENTS WITH TAXING ENTITIES REGARDING THE DISPOSITION AND USE OF FORMER REDEVELOPMENT AGENCY PROPERTIES 11. ADOPT RESOLUTIONS ACCEPTING DEDICATION OF EASEMENTS OVER VARIOUS LOTS IN NORTH LA QUINTA FOR PUBLIC LANDSCAPE PURPOSES [RESOLUTION 2014-047 THROUGH RESOLUTION 2014-0531 12. RECEIVE AND FILE TREASURER'S REPORTS DATED JUNE 30 AND JULY 31, 2014 CITY COUNCIL MINUTES SEPTEMBER 16, 2014 0 Councilmember Henderson pulled Item No. 10 and requested that it be moved to Business Session Item No. 2 for discussion. Council concurred. MOTION — A motion was made and seconded by Councilmembers Evans/Franklin to approve the Consent Calendar Item Nos. 1-9 and 11-12 as recommended. Motion passed unanimously. Consent Calendar Item No. 9 — For the record, City Attorney Ihrke announced that Mayor Adolph and Councilmember Franklin do not have a conflict of interest regarding the Signature project because it is more than 500 feet from their residences. BUSINESS SESSION ADOPT RESOLUTIONS TO DECLARE LOCAL EMERGENCY; REQUEST GOVERNOR TO PROCLAIM STATE OF EMERGENCY; REQUEST CONCURRENCE BY CALIFORNIA OFFICE OF EMERGENCY SERVICES; AND APPROVE TEMPORARY WAIVER OF BUILDING PERMIT FEES FOR WORK RESULTING FROM FLOOD DAMAGE [RESOLUTION 2014-054 THROUGH RESOLUTION 2014-0561 Deputy City Manager Hylton presented the staff report, which is on file in the City Clerk's Office. Mark Bassett, Emergency Services Manager for Riverside County Fire Office of Emergency Services, addressed the Council to explain that the federal government has many programs and resources to assist. An emergency declaration by the Federal and State governments will open access to greater benefits. He stated that homeowners should go to their insurance company first and if they do not have coverage, provide the City with the damage estimate. Homeowners should document everything, take photos, get several bids for work, and only use licensed contractors. He emphasized every effort is being made to bring money back to Riverside County to take care of public infrastructure as well as assist individuals. Mayor Adolph asked Mr. Bassett to inquire if the County has an emergency assistance fund and report back. There was further discussion on cleanup, additional costs and preparation for any future storm events and how the water flows. Director of Public Works Jonasson explained the drainage systems in the City and how/where all the water flows. He used Google Earth to provide a visual display. CITY COUNCIL MINUTES SEPTEMBER 16, 2014 `U] Mr. Jonasson also explained the efforts underway to get water moving again in the Evacuation Channel and the importance of doing so. PUBLIC SPEAKER — Mark Johnson, La Quinta — Mr. Johnson stated he is the Director of Engineering for the Coachella Valley Water District (CVWD). He said that this storm was unique and classified as a 500-1,000 year storm. The canal suffered only a small amount of damage and has helped to replenish the aquifer. CVWD will look at improving the flow of water in very flat channels. Mr. Johnson reported that the sewer plant almost failed due to the additional flow of water through the system. He cautioned that sewer manholes should not be opened for drainage of storm water. PUBLIC SPEAKER: Robin Hendricks, La Quinta — Ms. Hendricks stated she is the landlord of an apartment building in the Cove and all units were destroyed in the flood. She has begun repairs and is seeking operating capital. She requested assistance in evaluating a retention basin in a neighboring property. PUBLIC SPEAKER: Michael Hendricks, La Quinta — Mr. Hendricks also reiterated the same concerns as his wife, Robin Hendricks. PUBLIC SPEAKER: Peter Murphy, La Quinta — President of the La Quinta Golf Estates Homeowners Association. Mr. Murphy feels that almost all of the water (99%) comes down Eisenhower and into their gate and guard house. PUBLIC SPEAKER: Terrie Bennett, La Quinta — Ms. Bennett, a longtime resident, stated she has been through several floods in La Quinta and questioned past improvements to curbs and sewers. She requested that monies received for flood damage be applied to improving cove drainage. City Manager Spevacek announced that a study session will be held at the next City Council meeting on October 7, 2014 at 4:30 p.m., to discuss flood issues, items for consideration, drainage, costs and options. MOTION — A motion was made and seconded by Councilmembers Evans/Henderson to proclaim the existence of a local emergency and adopt Resolution 2014-054 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY Motion passed unanimously. CITY COUNCIL MINUTES SEPTEMBER 16, 2014 is MOTION — A motion was made and seconded by Councilmembers Evans/Henderson requesting the Governor to proclaim a state of emergency and adopt Resolution 2014-055 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REQUESTING THE GOVERNOR TO PROCLAIM A STATE OF EMERGENCY Motion passed unanimously. MOTION — A motion was made and seconded by Councilmembers Evans/Henderson requesting concurrence in the proclamation of a local emergency by the state director of emergency services and adopt Resolution 2014-056 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REQUESTING CONCURRENCE IN THE PROCLAMATION OF A LOCAL EMERGENCY BY THE STATE DIRECTOR OF THE CALIFORNIA OFFICE OF EMERGENCY SERVICES Motion passed unanimously. MOTION — A motion was made and seconded by Councilmembers Osborne/Evans to approve a temporary waiver of building permit fees for work resulting from flood damage. Motion passed unanimously. MOTION — A motion was made and seconded by Councilmembers Evans/Franklin to appropriate $350,000 from reserve funds to the general fund account for the Flood of 2014 Recovery entitled: APPROPRIATE FUNDS FROM CITY RESERVE FUNDS TO THE GENERAL FUND ACCOUNT "FLOOD OF 2014 RECOVERY FUND" IN THE AMOUNT OF $350,000 Motion passed unanimously. 2. APPROVE COMPENSATION AGREEMENTS WITH TAXING ENTITIES REGARDING THE DISPOSITION AND USE OF FORMER REDEVELOPMENT AGENCY PROPERTIES Consent Calendar Item No. 10 — Councilmember Henderson pulled this item so that City Manager Spevacek could explain the ridiculous actions, motions and added expense to cities made necessary due to the State's action to do away with redevelopment agencies. Mr. Spevacek provided an overview of the staff report, which is on file in the City Clerk's office. MOTION — A motion was made and Henderson/Franklin to approve compensation regarding the disposition and use of former Motion passed unanimously. CITY COUNCIL MINUTES SEPTEMBER 16, 2014 seconded by Councilmembers agreements with taxing entities redevelopment agency properties. `V► STUDY SESSION 1. UPDATE ON BIGHORN SHEEP PROTECTION FENCE ALONG THE BASE OF CORAL MOUNTAIN REQUIRED BY STATE AND FEDERAL AGENCIES Golf, Parks and Facilities Manager Howlett presented the staff report, which is on file in the City Clerk's office. Councilmembers discussed and expressed their concerns; the fence is not a request but a mandate; confirmed the City only has control over the SilverRock portion of fencing; consensus that more updated data is needed on animal count; there is not a capture/monitoring program by the Fish & Wildlife in La Quinta - without accurate data opposed to fence demand; in order to complete the fence, City would have to purchase properties - opposed to using eminent domain to acquire land; the sheep are happy, reproducing, look healthy and everyone cares about the Bighorn Sheep — leave them alone; consequences for refusing to build the fence; possible fence alternatives — City does not have a viable alternative to the fence; funding for the fence; community outreach; all options will be considered when the environmental analysis/study is conducted this fall. PUBLIC SPEAKER: Katie Barrows, La Quinta — Ms. Barrows represented the Coachella Valley Association of Governments and Coachella Valley Conservation Commission. She stated the fence mandate is a condition of the Multiple Species Habitat Conservation Plan. She was not sure what the consequence of refusing to build the fence would be with the Wildlife agency. Ms. Barrows said that it is a problem for the sheep on Avenue 52 — dangerous for them and drivers. She concluded that funding, land ownership and environmental analysis need to be completed. They are proceeding with a preliminary outline of the fence. PUBLIC SPEAKER: Daniel Latrell, La Quinta — Mr. Latrell voiced his opposition to the fence and urged agencies to continue to ask the difficult questions and obtain current data. He is concerned that there is a conflict with Fish and Wildlife demanding the fence and also monitoring the sheep. PUBLIC SPEAKER: Michael Hendricks, La Quinta — Mr. Hendricks questioned who would be responsible for ongoing maintenance of any fence. Councilmembers responded that it would be the City. MA YOR ADOLPH CALLED FOR A BRIEF RECESS. MA YOR ADOLPH RECONVENED THE CITY COUNCIL MEETING A T 5:56 P.M. CITY COUNCIL MINUTES SEPTEMBER 16, 2014 13 2. OVERVIEW OF SILVERROCK RESORT DEVELOPMENT PROGRAM Assistant to City Manager, Chris Escobedo, City Manager Spevacek, Community Development Director Johnson and Jon McMillen of Tall Man Group, a consulting economist and real estate advisor, presented the staff report, which is on file in the City Clerk's Office. Development Team: John Gamlin, Meriwether Companies and Robert Green, The Robert Green Company presented their vision for the property. Councilmembers discussed the SilverRock Development Program presentation; expressing their support and excitement with the development program — pleased that it has been presented to the public; summarized timeline; remembering the original purpose in purchasing the property — to provide future revenue and affordable public golf for its residents; importance of maintaining the integrity of the Palmer Golf Course; recommended review of water flow from the mountains onto the site; commended the development team for the project concepts; noted it will be an exciting and unique destination; inclusive for La Quinta residents, valley residents and visitors; great synergy in the design. PUBLIC SPEAKER: Kevin McCune, La Quinta — Mr. McCune expressed his love for SilverRock and everything about it; great plan, multi uses good for residents. He said it is important to move forward quickly and build before others do. PUBLIC SPEAKER: Skip Paige of GoldenVoice Company — Mr. Paige announced his support for the project and said he is the largest single purchaser of hotel rooms in the Coachella Valley and La Quinta desperately needs more rooms. He stated he would rent every room during the month of April. He recommends moving forward quickly on this project before the developer gets scared or something else happens to the economy. REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2014, Councilmember Evans reported on her participation in the following organizations meeting: • CVAG CONSERVATION COMMISSION • CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE La Quinta's representative for 2014, Councilmember Franklin reported on her participation in the following organizations meeting: • CALIFORNIA JOINT POWERS INSURANCE AUTHORITY • COACHELLA VALLEY MOUNTAINS CONSERVANCY • JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY CITY COUNCIL MINUTES SEPTEMBER 16, 2014 14 La Quinta's representative for 2014, Councilmember Henderson reported on her participation in the following organization meeting: • RIVERSIDE COUNTY TRANSPORTATION COMMISSION La Quinta's representative for 2014, Councilmember Osborne reported on his participation in the following organization meeting: • IID ENERGY CONSUMERS' ADVISORY COMMITTEE DEPARTMENT REPORTS Department reports were received and filed. Copies are available in the City Clerk's Office. The date of November 12, 2014 was set for the annual Police Volunteers' Dinner. MAYOR'S AND COUNCIL MEMBER'S ITEMS Councilmember Evans reported that she attended the Annual League of California Cities conference in Los Angeles and wanted to thank staff for their assistance in providing materials for her presentation. Mayor Adolph said he was invited to speak before a ladies realtor group and thanked staff for providing the presentation materials regarding construction growth. He also thanked the City Council and staff for the 9/11 recognition program and also thanks to the La Quinta High School wind symphony group. PUBLIC HEARINGS — None ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Franklin/Evans to adjourn at 7:23 p.m. Motion passed unanimously. Respectfully submitted, TERESA THOMPSON, Deputy City Clerk City of La Quinta, California CITY COUNCIL MINUTES SEPTEMBER 16, 2014 W CITY MEETING DATE: October 7, 2014 ITEM TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR COMMUNITY SERVICES SUPERVISOR TO ATTEND SECOND YEAR OF MAINTENANCE MANAGEMENT SCHOOL NOVEMBER 3 THROUGH 7, 2014 IN LAKE ARROWHEAD, CALIFORNIA AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 2 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Authorize overnight travel for the Community Services Supervisor to attend the second year of Maintenance Management School from November 3 through 7, 2014, in Lake Arrowhead, California. EXECUTIVE SUMMARY: • The Pacific Southwest Maintenance Management School offers a two-year certificate program that instructs participants in a systematic approach to resource management. Students learn to develop effective maintenance management for existing and future facilities, and evaluate service levels and labor costs. • An individual development plan was initiated last year wherein the Community Services Supervisor assists the Parks Manager with playground and park inspections, contract and budget management, and contractor communication. • This second year course, along with continued in -field training, will benefit the Community Services Supervisor in progressing toward proficiency in parks management and overseeing facility, park, and sports field rentals. FISCAL IMPACT: Registration, travel, lodging and meals will cost $1,365. Funds are available in the Fiscal Year 2014/15 Travel, Training & Meetings budget. ill BACKGROUND/ANALYSIS: Pacific Southwest Maintenance Management School is provided by the California Park & Recreation Society. The program consists of five days of educational sessions and group sessions. Shared lodging and meals are offered as part of the registration price. ALTERNATIVES: The City Council may choose to not authorize the travel and corresponding $1,365 expenditure. However, as Council has determined that staff training is vital to the effective management of the City, staff does not recommend an alternative. Report prepared by: Robert Ambriz, Jr., Community Services Supervisor Report approved for submission by: Edie Hylton, Deputy City Manager `N CITY MEETING DATE: October 7, 2014 ITEM TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR THE HUMAN RESOURCES/RISK MANAGER AND EXECUTIVE ASSISTANT TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY ANNUAL EDUCATIONAL FORUM FROM OCTOBER 28-31, 2014 IN SANTA BARBARA, CALIFORNIA AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Authorize overnight travel for the Human Resources/Risk Manager and Executive Assistant to attend the California Joint Powers Insurance Authority Annual Educational Forum from October 28 through October 31, 2014, held in Santa Barbara, California. EXECUTIVE SUMMARY: • The California Joint Powers Insurance Authority (CJPIA) provides innovative risk management solutions through their different programs and services, including the City's liability, workers' compensation and property insurance coverages. • CJPIA holds annual educational forums for its members to provide them the needed tools to keep active and up-to-date on a variety of risk management topics. • This year, the Human Resources/Risk finalist for the Authority's Capstone professional risk management efforts. front of her peers at the Forum. FISCAL IMPACT: Estimated expenses are $600, which available in the Human Resources and Travel, Training, and Meeting accounts. Manager has been nominated as a Award in recognition of outstanding As a finalist, she will be recognized in includes parking and meals. Funds are Community Services budgets under the 18 BACKGROUND/ANALYSIS: CJPIA's 14" Annual Educational Forum will include information on workers' compensation claim administration, liability claims handling, claim avoidance techniques, legislative/liability/case law updates, conducting internal investigations, and a number of other best practices topics associated with the risk management industry. The opening session will be presented by keynote Speaker Lizz Pellet, author of The Cultural Fit Factor, Creating an Employment Brand that Attracts, Retains and Repels the Right Employees, which is particularly relevant given the City's shift toward a pay for performance culture and the need to attract and retain employees who will thrive in and embrace it. The closing session, "Building a Successful Culture and Succession Planning," is also timely as a large number of City employees are within three to five years of retirement. As the Human Resources/Risk Manager is an award nominee this year, she will receive complimentary hotel and travel for the Forum. One finalist will be awarded the Capstone Award during the Recognition Luncheon on Thursday. ALTERNATIVES: Council may opt to deny the travel and $600 expenditure; however, as Council has determined that staff training is vital to the effective management of the City (and due to the relevancy and timeliness of the topics being presented), staff does not recommend an alternative. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank Spevacek, City Manager `N CITY MEETING DATE: October 7, 2014 ITEM TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR AN EXECUTIVE ASSISTANT AND A PERMIT OPERATIONS SUPERVISOR TO ATTEND THE CALIFORNIA CITY CLERK'S ASSOCIATION NUTS AND BOLTS WORKSHOP IN BREA, CALIFORNIA, OCTOBER 16-17, 2014 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 4 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Authorize overnight travel for an Executive Assistant and a Permit Operations Supervisor to attend the Nuts and Bolts Workshop presented by the California City Clerk's Association on October 16-17, 2014 in Brea, California. EXECUTIVE SUMMARY: • The "Nuts and Bolts" workshop is a long-standing annual course offered at low cost by the California City Clerk's Association (CCCA) as an introduction to the Clerk profession. • During discussions regarding career goals, sucession planning and cross - departmental training, two staff members in another department have expressed interest in learning more about the Clerk profession. • In keeping with Council goals regarding staff development, mentoring and promotion from within when possible, these promising staff members will have the opportunity to explore a new area of study to determine if they would like to pursue it further. FISCAL IMPACT: Estimated expenses are $700, which includes registration, travel, lodging, parking and meals for two. Funds were included in the City Clerk's Fiscal Year 2014/15 budget for this purpose. `11 BACKGROUND/ANALYSIS: The "Nuts and Bolts" workshop is offered every year and is an opportunity to introduce those interested in the Clerk profession to the skills and materials necessary to be a successful and effective City Clerk. The workshop will cover agendas, meetings, minutes, legislative procedures, Political Reform Act, Fair Political Practices Commission regulations, elections, records management, Brown Act and Public Records Act. ALTERNATIVES: The Council may elect to not authorize this travel and the $700 expenditure. However, as Council has determined that staff development is vital to effective management and succession planning, staff does recommend this alternative. Report prepared by: Teresa Thompson, Deputy City Clerk Report approved for submission by: Susan Maysels, City Clerk M CITY MEETING DATE: October 7, 2014 ITEM TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR ONE STAFF MEMBER TO ATTEND THE 2014 CRW SYSTEMS ANNUAL USER CONFERENCE ON OCTOBER 22-24, 2014, IN SAN DIEGO, CALIFORNIA RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 5 STUDY SESSION: PUBLIC HEARING: Authorize overnight travel for the Permit Operations Supervisor to attend the 2014 CRW Systems Annual User Conference from October 22 through October 24, 2014, held in San Diego, California. EXECUTIVE SUMMARY: • CRW Systems is the software company selected by the City to establish a permit tracking software system, TRAKiT9, which was launched June 30, 2014. • The conference offers tools and information on the most current technological advances of the TRAKiT development tracking software. • The Permit Operations Supervisor will have an opportunity to establish contacts and stay abreast of technological improvements. FISCAL IMPACT: Estimated expenses are $1,200, which includes travel, lodging, parking and meals. Funds are available in the Community Development Department's budget under the Travel, Training, and Meetings account. BACKGROUND/ANALYSIS: The CRW Systems conference curriculum this year will include: • Enhancements and functionality of eTRAKiT, which is the online citizen and contractor module of the software. `, • Managing attachments effectively — easier information retrieval process via full -text search capabilities within attached documents. • Electronic plan review — advantages of electronic plan review, time efficiency, eco -friendly cost-saving measure, and program customization. • Business licensing online — finding better ways to manage applications, reviews, and fee collections. The information from this conference will provide staff with the ability to better communicate with residents and demonstrate the new features that have been added to streamline processes with customers. ALTERNATIVES: The City Council may choose to not authorize the travel and corresponding $1,200 expenditure. However, as Council has determined that staff training is vital to the effective management of the City, staff does not recommend an alternative. Report prepared by: Monika Radeva, Executive Assistant Report approved for submission by: Les Johnson, Community Development Director 23 CITY MEETING DATE: October 7, 2014 ITEM TITLE: DENIAL OF CLAIM FOR DAMAGES FILED BY: ADRIAN JIMENEZ; DATE OF LOSS — AUGUST 12, 2014 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 6 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of Adrian Jimenez in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Adrian Jimenez with a reported date of loss of August 12, 2014. • It was forwarded to Carl Warren & Company, the City's claims administrator. • Carl Warren reviewed the claim and recommends denial. FISCAL IMPACT: Stated damages are in excess of $2,700. BACKGROUND/ANALYSIS: The claim is for vehicle damages resulting from the claimant driving into a tree that fell over from the median into the roadway on Avenue 50, west of Park Avenue. ALTERNATIVES: The City's claims administrator is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim due to simple driver error. Therefore, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager 24 NO CITY MEETING DATE: October 7, 2014 ITEM TITLE: DENIAL OF CLAIM FOR DAMAGES FILED BY: VANESSA PARTIDA; DATE OF LOSS — APRIL 2, 2014 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 7 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of Vanessa Partida in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Vanessa Partida with a reported date of loss of April 2, 2014. • It was forwarded to Carl Warren & Company, the City's claims administrator. • Carl Warren reviewed the claim and recommends denial. FISCAL IMPACT: Stated damages are in excess of $951,500. BACKGROUND/ANALYSIS: The claim is for personal injury resulting from a bicycle incident. ALTERNATIVES: The City's claims administrator is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim because the City had no previous notice of a `I dangerous condition of public property. Staff does not, therefore, recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager `I CITY MEETING DATE: October 7, 2014 ITEM TITLE: EXCUSE MEETING ABSENCES FOR COMMUNITY SERVICES COMMISSIONER BLAKELEY AND INVESTMENT ADVISORY BOARD MEMBER SPIRTOS AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 8 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve requests from Commissioner Blakeley to be excused from the October 13, 2014 Community Services Commission meeting and Advisory Board Member Spirtos from the October 8, 2014 Investment Advisory Board Meeting. EXECUTIVE SUMMARY: • Commissioner Blakeley requested to be excused from the October 13, 2014 Community Services Commission meeting due to family plans. She has had no other absences during this fiscal year and staff recommends the absence be excused. • Board Member Spirtos requested to be excused from the October 8, 2014, Investment Advisory Board meeting due to being out of the area on a business matter. Ms. Spirtos has had no other absences during this fiscal year and staff recommends the absence be excused. FISCAL IMPACT: Compensation for meeting attendance is not paid to absent members. BACKGROUND/ANALYSIS: The Municipal Code does not allow a member to be absent from two consecutive regular meetings or three scheduled meetings within a fiscal year without causing his/her office to become vacant. A commission/board member may request advance permission from the Council to be absent at one or more regular meetings due to extenuating circumstances, and/or may request Council to excuse an 28 absence after -the -fact where such extenuating circumstances prevented the member from seeking advance permission to be absent. ALTERNATIVES: Council may deny any individual request, which would result in the absence being counted toward the commissioner/board member's limitation on absences as noted above. Report prepared by: Teresa Thompson, Deputy City Clerk Report approved for submission by: Susan Maysels, City Clerk RN CITY MEETING DATE: October 7, 2014 ITEM TITLE: APPROVE DEMAND REGISTERS DATED AUGUST 25 AND 29 AND SEPTEMBER 5, 12, 19, 22 AND 26, 2014 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 9 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve Demand Registers dated August 25 and 29, and September 5, 12, 19, 22, and 26, 2014. EXECUTIVE SUMMARY: None. FISCAL IMPACT: Demand of Cash: -- City -- Successor Agency of RDA -- Housing Authority -- Housing Authority Commission BACKGROUND/ANALYSIS: $16,390,611.37 $ 9,556.50 $ 3,537.80 $ 0.00 $16,403,705.67 Between City Council meetings, there is a need to pay routine bills in order to avoid late fees being charged to the City, as well as payroll and related payroll taxes. Attachment 1 provides the detail for the weekly demand registers from August 25 through September 26, 2014 Warrants Issued: 104302} $ 6,616.64 104303- 104367} $ 192,947.20 104368- 104426} $ 41 1,698.37 104427- 104473} $ 72,763.30 104474- 104529} $ 198,809.36 104530- 104531 } $ 297.86 104532} $ 1,821.16 104533 - 104626} Voids} Wire Transfers} Payroll 36999 - 37004} Payroll Tax Transfers} $ 2,167,903.77 $ (148.93) $ 12,763,917.58 $ 465,942.64 $ 121,136.72 $ 16,403,705.67 The most significant expenditures on the demand registers listed above are as follows: Significant Expenditures: Vendor: Granite Construction 0 & J Construction Account Name: Amount: Purpose: Construction $1,269,690.96 LQ Pavement Program Construction $ 538,427.40 SilverRock Improvements Four Seasons Escrow Land Acquisition $ 201,534.44 Richardson Purchase Agreement Doug Wall Construction Construction $ 132,021.71 Health & Wellness Center Tyler Technologies Equipt./Mainz. $ 80,867.99 FY14/15 Management Vintage Associates Various $ 43,696.56 August Park Maint. Greater Palm Springs PSDRCVB/TOT $ 42,181 .94 July TMD Assessment FY13/14 TOT Reconciliation Vintage Associates Various $ 42,092.00 September Park Maint. Rutan & Tucker Various $ 40,864.66 July Legal Fees Wire Transfers: Fourteen wire transfers totaled $12,763,917.58. Of this amount, $12,256,476.23 was to US Bank semiannual Debt Service Payment primarily related to Successor Agency; $275,836.41 to Landmark for golf course management; $140,884.35 to CalPERS for retirement costs; and $74,894.49 to CalPERS for health insurance premiums (see Attachment 2 for a full listing). ALTERNATIVES: City Council may approve, partially approve or reject the register of demands. Report prepared by: Sandra Mancilla, Account Technician Report approved for submission by: Rita Conrad, Finance Director Attachments: 1. Demand Registers 2. Wire Transfers City of La Quinta, CA Vendor Name . Payment Number Fund: 217 - DEVELOPMENT AGREEMENT FOUR SEASONS ESCROW INC 104302 9/29/2014 2:14:53 PM ATTACHMENT 1 Demand Register Packet: APPKT00245 - SHM 8/25/14 Payment Date Descrlptlon (Payable) Account Number Amount 08/25/2014 3% ESCROW-FONDA/DESERT 217-0000-22815 6,616.64 Fund 217- DEVELOPMENT AGREEMENT Total: 6,.,.. 616.64 Grand Total: 6,616.64 K3: Demand Register Packet: APPKT00245 - SHM 8/25/14 Report Summary Fund Summary Fund Expense Amount 217- DEVELOPMENT AGREEMENT 6,616.64 Grand Total: 6,616.64 Account Summary Account Number Account Name Expense Amount 217-0000-22815 Village Parking In -Lieu 6,616.64 Grand Total: 6,616.64 Project Account Summary Project Account Key Expense Amount **None** 61616.64 Grand Total: 6,616.64 9/29/2014 2:14:53 PM Page 2 of 2 33 8/29/2014 11:19:56 AM Page I of 5 34 Demand Register City of La Quinta, CA Packet: APPKT00249 - SHM 8/29/14 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 301-GENERAL FUND ADKAN ENGINEERS 104303 08/29/2014 REFUND OVERPAYMENT 101-0000-41600 25.00 ADT SECURITY SERVICES 104304 08/29/2014 SEP-NOV SPORTS COMPLEX 101-3005-60124 176.43 ADT SECURITY SERVICES 104304 08/29/2014 SEP-LQ PARK 101-3005-60554 83.31 ALSCO INC 104306 08/29/2014 UNIFORM RENTAL EOM 8/15 101-7003-60690 94.91 ANTI THEFT DOTS 104307 08/29/2014 ANTI THEFT DOTS 101-2001-60180 2,305.10 AUTOZONE 104308 08/29/2014 SUPPLY 101-7003-60431 36.09 AUTOZONE 104308 08/29/2014 SUPPLY 101-7003-60431 7.09 AUTOZONE 104308 08/29/2014 RETURN CREDIT 101-7003-60431 -14.05 BARRETO, JOSE 104309 08/29/2014 REFUND LQP20592 101-0000-42700 50.00 BEST SIGNS INC 104310 08/29/2014 WAY FINDER SIGNS 101-7001-60104 1,220.80 BOBS SOCCER SHOP 104311 08/29/2014 VILLAGE BANNERS 101-3001-60134 1,363.50 CADENCE COMMUNICATION 104312 08/29/2014 JUL-STVR HOTLINE 101-1006-60104 57.85 CALPERS LONG-TERM CARE 104313 08/29/2014 LONG TERM CARE 101-0000-20949 106.00 CAPITAL ONE COMMERCIAL 104314 08/29/2014 CADET PROGRAM 101-2001-60175 128.95 CAPITAL ONE COMMERCIAL 104314 08/29/2014 MENU ITEMS 101-3002-60420 158.64 COACHELLA VALLEY WATER 104316 08/29/2014 WATER SERVICE 101-2002-61200 411.02 COACHELLA VALLEY WATER 104316 08/29/2014 WATER SERVICE 101-3002-61200 208.50 COACHELLA VALLEY WATER 104316 08/29/2014 WATER SERVICE 101-3005-61203 222.84 COACHELLA VALLEY WATER 104316 08/29/2014 WATER SERVICE 101-3005-61204 1,015.08 COACHELLA VALLEY WATER 104316 08/29/2014 WATER SERVICE 101-3005-61205 73.88 COACHELLA VALLEY WATER 104316 08/29/2014 WATER SERVICE 101-3005-61206 377.42 COACHELLA VALLEY WATER 104316 08/29/2014 WATER SERVICE 101-3005-61210 1,714.70 COACHELLA VALLEY WATER 104316 08/29/2014 WATER SERVICE 101-3008-61200 112.30 COACHELLA VALLEY WATER 104316 08/29/2014 WATER SERVICE 101-7004-61211 23,154.01 COACHELLA VALLEY WATER 104316 08/29/2014 WATER SERVICE 101-7006-43132 7.21 CONTINUING EDUCATON OF 104317 08/29/2014 MUNICIPAL HANDBOOK 201 101-1003-60153 346.45 DEPARTMENT OF ANIMAL SE 104318 08/29/2014 REFUND OVERPAYMENT 101-0000-42409 16.00 DEPARTMENT OF JUSTICE 104319 08/29/2014 MAR-BLOOD ALCOHOL 101-2001-36310 630.00 DEPARTMENT OF JUSTICE 104319 08/29/2014 APR-BLOOD ALCOHOL 101-2001-36310 105.00 DEPARTMENT OF JUSTICE 104319 08/29/2014 JUL-BLOOD ALCOHOL 101-2001-36310 210.00 DESERT ELECTRIC SUPPLY 104320 08/29/2014 ELECTRICAL MATERIAL 101-7004-60431 58.37 DISH NETWORK 104321 08/29/2014 EOC DISH 8/13-9/12 101-6005-60107 60.73 FULTON DISTRIBUTING 104322 08/29/2014 DOGGIE BAGS 101-7004-60431 672.95 GARCIA, VANESSA 104323 08/29/2014 REFUND PENALTY FEE 101-0000-42409 20.00 GAS COMPANY, THE 104324 08/29/2014 JUL-FS#93 GAS 101-2002-61100 78.22 HERRIS, NICOL 104325 08/29/2014 INSTRUCTOR PAYMENT 101-3002-60107 56.00 IMPERIAL IRRIGATION DIST 104327 08/29/2014 WATER SERVICE 101-7003-61101 1,223.33 IMPERIAL IRRIGATION DIST 104327 08/29/2014 WATER SERVICE 101-7004-61116 3,509.36 IMPERIAL IRRIGATION DIST 104327 08/29/2014 WATER SERVICE 101-7004-61117 1,512.82 JNS MEDIA SPECIALISTS 104329 08/29/2014 MARKETING CONTRACT 101-3007-60461 5,220.00 JOHNSON, LES 104330 08/29/2014 MONITOR ADAPTOR 101-6001-60400 28.07 KIRKPATRICK LANDSCAPING 104331 08/29/2014 AUG-LANDSCAPE SERVICE 101-7004-60189 35,255.56 KRIBBS CONSTRUCTION, BR 104332 08/29/2014 PAINT SPRAYER REPAIR 101-7003-60431 525.00 LA QUINTA CHAMBER OF CO 104334 08/29/2014 AUG-GEM PAGES 101-3007-60410 1,450.00 LASR-INK PALM SPRINGS 104335 08/29/2014 OFFICE SUPPLIES 101-1006-60400 54.95 LUXE WATER-$OLUTIONS LLC 104336 08/29/2014 SERVICE CALL 101-1007-60404 86.40 MAYSELS, SUSAN 104338 08/29/2014 RECORDING OF PROPERTY D 101-1005-60420 597.50 MOYA, DANIEL 104340 08/29/2014 LOT CLEANING 101-6004-60120 250.00 NATIONAL RECREATION & P 104341 08/29/2014 MEMBERSHIP 101-3001-60351 165.00 OFFICE DEPOT 104342 08/29/2014 ENVELOPES 101-1007-60402 869.40 OFFICE TEAM 104343 08/29/2014 TEMP STAFFING WKEND8/8 101-7003-60125 340.00 OFFICE TEAM 104343 08/29/2014 TEMP STAFFING WKEND8/8 101-6001-60125 408.00 OFFICE TEAM 104343 08/29/2014 TEMP STAFFING WKEND 8/1 101-6001-60125 544.00 8/29/2014 11:19:56 AM Page I of 5 34 Demand Register Packet: APPKT00249 - SHM 8/29/14 Vendor Name Paymer%t Number Payment Date Description (Payable) Account Number Amount PAUL ASSOCIATES 104344 08/29/2014 OFFICE SUPPLIES 101-1006-60400 511.35 REDBOX AUTOMATED RETAI 104345 08/29/2014 REFUND OVERPAYMENT 101-0000-41600 6.00 ROJAS, MIGUEL ANGEL 104346 08/29/2014 INSTRUCTOR PAYMENT 101-3003-60107 258.70 SAUCEDA, EFRAIN VILLANUE 104347 08/29/2014 REFUND TKT LQP20562 101-0000-42700 330.00 SPARKLETTS 104350 08/29/2014 CITY HALL WATER 101-7001-60400 357.18 STAPLES ADVANTAGE 104351 08/29/2014 OFFICE SUPPLIES 101-3001-60400 19.95 STAPLES ADVANTAGE 104351 08/29/2014 OFFICE SUPPLIES 101-3001-60400 50.46 STAPLES ADVANTAGE 104351 08/29/2014 OFFICE SUPPLIES 101-7002-60400 114.64 STAPLES ADVANTAGE 104351 08/29/2014 OFFICE SUPPLIES 101-6001-60400 115.87 STAPLES ADVANTAGE 104351 08/29/2014 OFFICE SUPPLIES 101-3001-60400 32.50 STAPLES ADVANTAGE 104351 08/29/2014 OFFICE SUPPLIES 101-6001-60400 30.26 STAPLES ADVANTAGE 104351 08/29/2014 OFFICE SUPPLIES 101-6001-60400 9.49 STAPLES ADVANTAGE 104351 08/29/2014 RETURN CREDIT 101-6001-60400 -104.54 SUNLINE TRANSIT AGENCY 104353 08/29/2014 AUG -BUS PASSES 101-0000-20305 950.00 SUNLINE TRANSIT AGENCY 104353 08/29/2014 AUG -BUS PASSES 101-0000-42301 -41.75 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 6/23-7/22 101-1007-61300 323.09 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 6/23-7/22 101-1007-61300 471.59 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 6/23-7/22 101-1007-61300 510.58 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 6/23-7/22 101-1007-61300 272.64 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 6/23-7/22 101-3001-60184 45.44 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 6/23-7/22 101-3005-60554 227.20 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 6/23-7/22 101-3005-61204 45.44 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 6/23-7/22 101-3006-61300 45.44 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 6/23-7/22 101-6005-61300 1,019.66 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 6/23-7/22 101-7004-60189 45.44 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 6/23-7/22 101-7004-60189 45.44 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 7/23 - 8/22 101-1007-61300 45.78 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 7/23 - 8/22 101-1007-61300 323.20 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 7/23 - 8/22 101-1007-61300 272.46 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 7/23 - 8/22 101-1007-61300 471.07 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 7/23 - 8/22 101-1007-61300 511.00 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 7/23 - 8/22 101-3001-60184 45.41 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 7/23 - 8/22 101-3005-60554 227.05 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 7/23 - 8/22 101-3005-61204 45.41 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 7/23 - 8/22 101-3006-61300 45.41 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 7/23 - 8/22 101-6005-61300 1,018.45 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 7/23 - 8/22 101-7004-60189 45.41 TELEPACIFIC COMMUNICATI 104354 08/29/2014 TELEPACIFIC 7/23 - 8/22 101-7004-60189 45.41 TOPS'N BARRICADES INC 104355 08/29/2014 SIGNS 101-7003-60429 1,134.00 TOPS'N BARRICADES INC 104355 08/29/2014 SIGNS 101-7003-60429 230.58 TOPS'N BARRICADES INC 104355 08/29/2014 SIGNS 101-7003-60429 1,161.22 TOPS'N BARRICADES INC 104355 08/29/2014 SIGNS 101-7003-60429 124.20 TOPS'N BARRICADES INC 104355 08/29/2014 SIGNS 101-7003-60429 164.59 TOPS'N BARRICADES INC 104355 08/29/2014 PAINT/LEGENDS 101-7003-60433 209.52 TYCO INTEGRATED SECURITY 104356 08/29/2014 JUL-SEP CITY HALL SECURITY 101-3008-60123 685.27 TYCO INTEGRATED SECURITY 104356 08/29/2014 SEP -SECURITY 101-3002-60123 349.44 TYCO INTEGRATED SECURITY 104356 08/29/2014 SEP -SECURITY 101-3006-60123 94.27 US AIR CONDITIONING DISTR 104358 08/29/2014 TOOLS 101-3008-60432 105.07 US DEPARTMENT OF EDUCA 104359 08/29/2014 GARNISHMENT 101-0000-20985 12.42 VERIZON CALIFORNIA 104360 08/29/2014 AUG -ELECTRICAL SIGNAL 101-7004-61116 53.34 VERIZON CALIFORNIA 104360 08/29/2014 POLICE LINE @ FS#93 87-9/6 101-2001-61300 103.29 VERIZON CALIFORNIA 104360 08/29/2014 ELECTRICAL SIGNAL 8/7-9/6 101-7004-61116 56.78 VERIZON CALIFORNIA 104360 08/29/2014 AUG -ELECTRICAL SIGNAL 101-7004-61116 52.59 VERIZON CALIFORNIA 104360 08/29/2014 ELECTRICAL SIGNAL 8/7-9/6 101-7004-61116 54.02 VERIZON COMMUNICATION 104361 08/29/2014 INTERNET 8/10-9/9 101-1007-61300 79.99 VINTAGE ASSOCIATES 104362 08/29/2014 AU -PARK MAINT 101-3004-60112 560.00 VINTAGE ASSOCIATES 104362 08/29/2014 AU -PARK MAINT 101-3005-60108 28,907.00 VI NTAG E ASSOCIATES 104362 08/29/2014 AU -PARK MAINT 101-3006-60108 425.00 VI NTAG E ASSOCIATES 104362 08/29/2014 AU -PARK MAINT 101-7004-60189 12,200.00 VINTAGE ASSOCIATES 104362 08/29/2014 IRRIG MAIN REPAIR 101-3005-60424 253.22 8/29/2014 11:19:56 AM Page 2 of 5 35 Demand Register 104315 08/29/2014 SWEEPER#41 PARTS Packet: APPKT00249 - SHM 8/29/14 Vendor Name Payment Number Payment.Date Description (Payable) Account Number Amount VINTAGE ASSOCIATES 104362 08/29/2014 LQ PARK-IRRIG VANDALISM 101-3005-60423 601.34 VINTAGE ASSOCIATES 104362 08/29/2014 FIRE CLEANING-TOP OF COV 101-2002-60103 750.00 WALTERS WHOLESALE ELECT 104363 08/29/2014 ELECTRICAL MATERIAL 101-7004-60431 126.08 WATERLOGIC USA FINANCE I 104364 08/29/2014 WATER COOLER 101-1007-60404 226.80 WHITE CAP CONSTRUCTION 104366 08/29/2014 MATERIAL 101-7003-60431 107.53 WILLIAMS, JAMES &JULIE 104367 08/29/2014 REFUND OVERPAYMENT 101-0000-42300 35.56 329.84 UNITED ROTARY BRUSH COR 104357 Fund 101- GENERAL FUND Total: ---------------- 145,040.94 Fund: 401- CAPITAL IMPROVEMENT PROGR Fund 501- EQUIPMENT INDIAN SPRINGS GOLF CLUB 104328 08/29/2014 HORSESHOE DAMAGE 401-1903-45010 10,374.00 MACADEE ELECTRICAL CONS 104337 08/29/2014 SIGNAL REWIRE-HWY111/SI 401-1891-45010 16,693.00 SENSATA TECHNOLOGIES 104348 08/29/2014 BBS REPAIR 401-1891-45010 465.56 SIEMENS INDUSTRY INC 104349 08/29/2014 JUL-TRAFFIC SIGNAL RESPON 401-1899-45010 925.75 WESTERN PACIFIC SIGNAL LL 104365 08/29/2014 PED SYS-WASHINGTON/TAM 401-1891-45010 6,228.14 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 34,686.45 Fund: 501- EQUIPMENT REPLACEMENT CARQUEST 104315 08/29/2014 SWEEPER#41 PARTS 501-0000-60678 186.56 HUNTERSOLUTIONS 104326 08/29/2014 SWEEPER#41 501-0000-60676 9,803.46 L & L AUTOMOTIVE 104333 08/29/2014 TK#58 REPAIRS 501-0000-60676 312.39 MOUNTAIN VIEW TIRE 104339 08/29/2014 TRAILER#2 TIRES 501-0000-60676 240.01 STONE'S, CAM AUTOMOTIVE 104352 08/29/2014 TK#42 REPAIRS 501-0000-60676 1,050.43 STONE'S, CAM AUTOMOTIVE 104352 08/29/2014 TK$42 REPAIRS 501-0000-60676 292.16 STONE'S, CAM AUTOMOTIVE 104352 08/29/2014 TK#48 SERVICE 501-0000-60676 41.40 STONE'S, CAM AUTOMOTIVE 104352 08/29/2014 TK#68 REPAIRS/SERVICE 501-0000-60676 329.84 UNITED ROTARY BRUSH COR 104357 08/29/2014 SWEEPER #64 501-0000-60678 567.16 Fund 501- EQUIPMENT REPLACEMENT Total: 12,823.41 Fund: 502 - INFORMATION TECHNOLOGY AFS EDUCATION FINANCE 104305 08/29/2014 IPADS-CD/EOC 502-0000-80100 396.40 Fund 502 - INFORMATION TECHNOLOGY Total: 396.40 Grand Total: 192,947.20 8/29/2014 11:19:56 AM Page 3 of 5 36 Demand Register Fund Summary Fund 101 -GENERAL FUND 401 -CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20305 101-0000-20949 101-0000-20985 101-0000-41600 101-0000-42300 101-0000-42301 101-0000-42409 101-0000-42700 101-1003-60153 101-1005-60420 101-1006-60104 101-1006-60400 101-1007-60402 101-1007-60404 101-1007-61300 101-2001-36310 101-2001-60175 101-2001-60180 101-2001-61300 101-2002-60103 101-2002-61100 101-2002-61200 101-3001-60134 101-3001-60184 101-3001-60351 101-3001-60400 101-3002-60107 101-3002-60123 101-3002-60420 101-3002-61200 101-3003-60107 101-3004-60112 101-3005-60108 101-3005-60124 101-3005-60423 101-3005-60424 101-3005-60554 101-3005-61203 101-3005-61204 101-3005-61205 101-3005-61206 101-3005-61210 101-3006-60108 101-3006-60123 101-3006-61300 101-3007-60410 101-3007-60461 101-3008-60123 101-3008-60432 8/29/2014 11:19:56 AM Grand Total: Account Summary Account Name Due to SunLine LT Care Insurance Pay Garnishments Payable Business Licenses Cash Over/Short Miscellaneous Revenue Animal Licenses Administrative Citations Attorney Operating Supplies Consultants Office Supplies Forms Bottled Water Utilities - Telephone Blood/Alcohol Testing Special Enforcement Fu Justice Assistance Grant Utilities - Telephone Professional Utilities - Gas Utilities - Water Promotional Fritz Burns Park Membership Dues Office Supplies Instructors Security & Alarm Operating Supplies Water- Inside Instructors Landscape Contract Technical Security - Sports Comple Supplies -Graffiti Materials - Irrigation & L LQ Park Building Utilities - Water -Eisenh Utilities - Water -Fritz Bu Utilities - Water -Velasco Utilities - Water -Desert Utilities - Water -Adams Technical Security & Alarm Utilities - Telephone Printing Economic Development/ Security & Alarm Small Tools/Equipment Expense Amount 145,040.94 34,686.45 12,823.41 396.40 192,947.20 Expense Amount 950.00 106.00 12.42 31.00 35.56 -41.75 36.00 380.00 346.45 597.50 57.85 566.30 869.40 313.20 3,281.40 945.00 128.95 2,305.10 103.29 750.00 78.22 411.02 1,363.50 90.85 165.00 102.91 56.00 349.44 158.64 208.50 258.70 560.00 28,907.00 176.43 601.34 253.22 537.56 222.84 1,105.93 73.88 377.42 1,714.70 425.00 94.27 90.85 1,450.00 5,220.00 685.27 105.07 Packet: APPKT00249 - SHM 8/29/14 KJII Page 4 of 5 Demand Register Account Summary Account Number Account Name Expense Amount 101-3008-61200 Utilities - Water 112.30 101-6001-60125 Temporary Agency Servi 952.00 101-6001-60400 Office Supplies 79.15 101-6004-60120 Lot Cleaning 250.00 101-6005-60107 Instructors 60.73 101-6005-61300 Utilities - Telephone 2,038.11 101-7001-60104 Consultants 1,220.80 101-7001-60400 Office Supplies 357.18 101-7002-60400 Office Supplies 114.64 101-7003-60125 Temporary Agency Servi 340.00 101-7003-60429 Signs 2,814.59 101-7003-60431 Materials 661.66 101-7003-60433 Paint/Legends 209.52 101-7003-60690 Uniforms 94.91 101-7003-61101 Utilities - Electricity 1,223.33 101-7004-60189 Technical 47,637.26 101-7004-60431 Materials 857.40 101-7004-61116 Utilities - Electric - Signal 3,726.09 101-7004-61117 Utilities - Electric - Medi 1,512.82 101-7004-61211 Utilities - Water - Media 23,154.01 101-7006-43132 Vacant Land Dust Contr 7.21 401-1891-45010 Construction 23,386.70 401-1899-45010 Construction 925.75 401-1903-45010 Construction 10,374.00 501-0000-60676 Vehicle Repair & Mainte 12,069.69 501-0000-60678 Street Sweeper 753.72 502-0000-80100 Machinery & Equipment 396.40 Grand Total: 192,947.20 Project Account Key **None** 8/29/2014 11:19:56 AM Project Account Summary Expense Amount 192,947.20 Grand Total: 192,947.20 Packet: APPKT00249 - SHM 8/29/14 38 Page 5 of 5 9/4/2014 7:49:38 PM Page I of 5 Demand Register City of La Quinta, CA Packet: APPKT00251 - SHM 9-5-14 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101 - GENERAL FUND AMERICAN FORENSIC NURSE 104368 09/05/2014 BLOOD ALCOHOL 101-2001-36310 80.00 AMERICAN FORENSIC NURSE 104368 09/05/2014 BLOOD ALCOHOL 101-2001-36310 120.00 BIO-TOX LABORATORIES 104370 09/05/2014 BLOOD ALCOHOL 101-2001-36310 125.10 BIO-TOX LABORATORIES 104370 09/05/2014 BLOOD ALCOHOL 101-2001-36310 375.00 CDW GOVERNMENT INC 104372 09/05/2014 KEYBOARD & MOUSE 101-6001-60400 66.18 CDW GOVERNMENT INC 104372 09/05/2014 PHOTO SHOP ELEMENTS 101-6001-60400 90.95 CDW GOVERNMENT INC 104372 09/05/2014 POLICE COMPUTERS 101-2001-60175 398.96 CDW GOVERNMENT INC 104372 09/05/2014 POLICE COMPUTERS 101-2001-60175 2,540.16 CIGNA HEALTH CARE 104373 09/05/2014 SEP -DENTAL INSURANCE 101-0000-20943 6,522.29 CINTAS DOCUMENT MANAG 104374 09/05/2014 RECYCLING 101-2001-60175 17.95 COACHELLA VALLEY WATER 104375 09/05/2014 WATER SERVICE 101-3005-61201 1,430.20 COACHELLA VALLEY WATER 104375 09/05/2014 WATER SERVICE 101-3005-61202 2,557.40 COACHELLA VALLEY WATER 104375 09/05/2014 WATER SERVICE 101-3005-61209 4,530.20 COACHELLA VALLEY WATER 104375 09/05/2014 WATER SERVICE 101-7006-60146 1,831.92 CRICKET COMMUNICATIONS 104376 09/05/2014 LAWFULTECH INTERCEPTIO 101-2001-60175 69.50 DAIOHS FIRST CHOICE SERVI 104378 09/05/2014 RETURN CREDIT 101-1007-60403 -49.95 DAICHS FIRST CHOICE SERVI 104378 09/05/2014 COFFEE SUPPLIES 101-1007-60403 59.62 DAICHS FIRST CHOICE SERVI 104378 09/05/2014 COFFEE SUPPLIES 101-1007-60403 251.27 DATA TICKET, INC. 104379 09/05/2014 JUL-ADMIN CITATION SVC 101-6004-31190 576.00 EMC 104381 09/05/2014 EMPLOYEE EXAMS 101-1004-60103 1,425.50 ENTERPRISE RENT -A -CAR 104382 09/05/2014 SURVEILLANCE VEHICLES 101-2001-60175 723.26 FLAGS A FLYING 104383 09/05/2014 LQ FLAGS 101-3008-60420 2,040.00 FOUR SEASONS ESCROW INC 104384 09/05/2014 RICHARDSON PURCHASE AG 101-1007-74010 123,302.15 GAS COMPANY, THE 104385 09/05/2014 LIBRARY GAS 7/23-8/21 101-3004-61100 14.30 GAS COMPANY, THE 104385 09/05/2014 CITY HALL GAS 7/23-8/22 101-3008-61100 14.79 HF&H CONSULTANTS, LLC 104386 09/05/2014 MAY-AB939 CONSULTANT 101-1004-60126 591.25 HUNTINGTON HARDWARE C 104388 09/05/2014 CITY HALL KEYS 101-3008-60123 163.58 IMPERIAL IRRIGATION DIST 104389 09/05/2014 ELECTRICITY SERVICE 101-3002-61101 1,754.34 IMPERIAL IRRIGATION DIST 104389 09/05/2014 ELECTRICITY SERVICE 101-2002-61101 1,257.97 IMPERIAL IRRIGATION DIST 104389 09/05/2014 ELECTRICITY SERVICE 101-3004-61101 4,431.73 IMPERIAL IRRIGATION DIST 104389 09/05/2014 ELECTRICITY SERVICE 101-3005-61102 5.30 IMPERIAL IRRIGATION DIST 104389 09/05/2014 ELECTRICITY SERVICE 101-3005-61103 3,174.63 IMPERIAL IRRIGATION DIST 104389 09/05/2014 ELECTRICITY SERVICE 101-3005-61104 26.60 IMPERIAL IRRIGATION DIST 104389 09/05/2014 ELECTRICITY SERVICE 101-3005-61105 1,261.78 IMPERIAL IRRIGATION DIST 104389 09/05/2014 ELECTRICITY SERVICE 101-3005-61106 122.37 IMPERIAL IRRIGATION DIST 104389 09/05/2014 ELECTRICITY SERVICE 101-3005-61108 4.11 IMPERIAL IRRIGATION DIST 104389 09/05/2014 ELECTRICITY SERVICE 101-3005-61109 1,413.14 IMPERIAL IRRIGATION DIST 104389 09/05/2014 ELECTRICITY SERVICE 101-3005-61110 49.06 IMPERIAL IRRIGATION DIST 104389 09/05/2014 ELECTRICITY SERVICE 101-3005-61111 5.30 IMPERIAL IRRIGATION DIST 104389 09/05/2014 ELECTRICITY SERVICE 101-3005-61113 13.58 IMPERIAL IRRIGATION DIST 104389 09/05/2014 ELECTRICITY SERVICE 101-3005-61114 5.30 IMPERIAL IRRIGATION DIST 104389 09/05/2014 ELECTRICITY SERVICE 101-3006-61101 1,215.09 IMPERIAL IRRIGATION DIST 104389 09/05/2014 ELECTRICITY SERVICE 101-3008-61101 9,944.49 JOHNSON, LES 104391 09/05/2014 MEALS -PLANNING COMMISS 101-6001-60320 66.16 LA QUINTA CHAMBER OF CO 104394 09/05/2014 2015 MAP 101-3007-60410 250.00 LEHMAN, MATT 104395 09/05/2014 REFUND INSPECTION FEE 101-0000-42404 71.50 MALDONADO, DENESE 104396 09/05/2014 VOLUNTEER UNIFORMS 101-2001-60109 348.73 OFFICE TEAM 104398 09/05/2014 TEMP STAFFING WKEND 8/8 101-3002-60125 667.25 OFFICE TEAM 104398 09/05/2014 TEMP STAFFING WKEND 8/1 101-3002-60125 677.96 PALMER, PIERRE 104399 09/05/2014 MEMBERSHIP DUES 101-2001-60175 40.00 PATTON DOOR & GATE 104400 09/05/2014 FS#93 DOOR SERVICED 101-2002-60670 375.00 PRINTING PLACE, THE 104401 09/05/2014 SIGN APPS STICKERS 101-6002-60410 690.12 RANGEL ELECTRIC 104402 09/05/2014 REFUND PERMIT BLC2014-1 101-0000-20306 1.00 9/4/2014 7:49:38 PM Page I of 5 Demand Register Packet: APPKT00251- SHM 9-5-14 Vendor Name Payment Number Payment Date Description (Payable) Account Number, Amount RANGEL ELECTRIC 104402 09/05/2014 REFUND PERMIT BLC2014-1 101-0000-42403 23.83 RANGEL ELECTRIC 104402 09/05/2014 REFUND PERMIT BLC2014-1 101-0000-42403 11.92 RANGEL ELECTRIC 104402 09/05/2014 REFUND PERMIT BLC2014-1 101-0000-42404 90.57 SAWYER, DAVID 104404 09/05/2014 OFFICE SUPPLIES 101-6001-60400 19.98 SCOTT, MICHAEL 104405 09/05/2014 MEMBERSHIP DUES 101-2001-60175 40.00 STANDARD INSURANCE COM 104407 09/05/2014 SEP- INSURANCE 101-0000-20947 500.18 STANDARD INSURANCE COM 104407 09/05/2014 SEP- INSURANCE 101-0000-20955 4,060.72 STANDARD INSURANCE COM 104408 09/05/2014 SEP-ADD'L LIFE INSURANCE 101-0000-20948 545.23 STAPLES ADVANTAGE 104409 09/05/2014 OFFICE SUPPLIES 101-6001-60400 104.54 STAPLES ADVANTAGE 104409 09/05/2014 OFFICE SUPPLIES 101-6001-60400 425.77 STAPLES ADVANTAGE 104409 09/05/2014 OFFICE SUPPLIES 101-1006-60400 109.45 STAPLES ADVANTAGE 104409 09/05/2014 OFFICE SUPPLIES 101-1006-60400 78.27 TASC- FEES 104411 09/05/2014 TASC FEES 10/01/14-12/31/ 101-0000-20946 237.80 THINK EVOLVE 104412 09/05/2014 LED LIGHTING-CONF ROOMS 101-3008-60665 2,500.00 US AIR CONDITIONING DISTR 104416 09/05/2014 FS#93 A/C FILTERS 101-2002-60670 89.49 VALENCIA, JOSE 104417 09/05/2014 REFUND DEPOSIT 101-0000-22830 50.00 VALLEY ANIMAL MEDICAL CE 104418 09/05/2014 VETERINARY SERVICES 101-6004-33253 152.95 VALLEY ANIMAL MEDICAL CE 104418 09/05/2014 VETERINARY SERVICES 101-6004-33253 70.00 VALLEY ANIMAL MEDICAL CE 104418 09/05/2014 VETERINARY SERVICES 101-6004-33253 70.00 VALLEY ANIMAL MEDICAL CE 104418 09/05/2014 VETERINARY SERVICE 101-6004-33253 70.00 VALLEY ANIMAL MEDICAL CE 104418 09/05/2014 VETERINARY SERVICE 101-6004-33253 70.00 VALLEY ANIMAL MEDICAL CE 104418 09/05/2014 VETERINARY SERVICE 101-6004-33253 66.63 VALLEY ANIMAL MEDICAL CE 104418 09/05/2014 VETERINARY SERVICE 101-6004-33253 -82.95 VERIZON CALIFORNIA 104420 09/05/2014 TI @ CITY HALL 8/4-9/3 101-2001-61300 289.01 VERIZON WIRELESS 104421 09/05/2014 MOBILE PH 7/14-8/13 101-1001-61301 27.72 VERIZON WIRELESS 104421 09/05/2014 MOBILE PH 7/14-8/13 101-1007-61301 1,530.58 VINTAGE ASSOCIATES 104422 09/05/2014 TAMARISK REMOVAL 101-3005-60557 450.00 VISION SERVICE PLAN - (CA) 104423 09/05/2014 SEP -VISION INSURANCE 101-0000-20945 1,282.93 YOUNG ENGINEERING SVC 104425 09/05/2014 BLDG PLAN CHECK 101-6003-60118 2,800.00 YOUTH SPORTS FNL 104426 09/05/2014 REFUND DEPOSIT 101-0000-22830 50.00 Fund 101- GENERAL FUND Total: 193,474.71 Fund: 217 - DEVELOPMENT AGREEMENT FOUR SEASONS ESCROW INC 104384 09/05/2014 RICHARDSON PURCHASE AG 217-0000-22815 78,232.29 Fund 217 - DEVELOPMENT AGREEMENT Total 78,232.29 Fund: 218 - CV VIOLENT CRIME TASK FOR DESERTARC 104380 09/05/2014 SHIRTS-MATOS 218-0000-60690 112.86 NEXTEL GANG TASK FORCE 104397 09/05/2014 CELL PHS 7/12-8/11 218-0000-61300 37.40 SPARKLETTS GANG TASK FO 104406 09/05/2014 SEP -WATER SERVICE 218-0000-61200 32.00 STAPLES GANG TASK FORCE 104410 09/05/2014 OFFICE SUPPLIES 218-0000-60400 42.10 VERIZON CA - GANG TASK F 104419 09/05/2014 CLET LINE 8/13-9/12 218-0000-42190 289.01 Fund 218 - CV VIOLENT CRIME TASK FOR Total: 513.37 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN WILLDANFINANCIALSERVIC 104424 09/05/2014 ARBITRAGE 2004 SERIES 237-9001-60104 2,000.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 21000.00 Fund: 401- CAPITAL IMPROVEMENT PROGR BENGAL ENGINERING INC 104369 09/05/2014 JUL-DESIGN 401-1871-60185 14,423.87 ITB SUPPLY CO., INC. 104392 09/05/2014 AVE 52/DESERT CLUB 401-1891-45010 226.80 KRIBBS CONSTRUCTION, BR 104393 09/05/2014 ELECTRICAL CONSULTING 401-1891-45010 100.00 RBI TRAFFIC 104403 09/05/2014 TRAFFIC CONTROL PLAN 401-1891-45010 350.00 TOPS'N BARRICADES INC 104414 09/05/2014 TRAFFIC CONTROL 401-1891-45010 1,620.00 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 16,720.67 Fund: 501- EQUIPMENT REPLACEMENT HONDA YAMAHA OF REDLA 104387 09/05/2014 MOTORCYCLE SERVICE 501-0000-60679 596.93 HONDA YAMAHA OF REDLA 104387 09/05/2014 MOTORCYCLE SUPPLIES 501-0000-60679 15.10 Fund 501- EQUIPMENT REPLACEMENT Totals 612.03 Fund: 502 - INFORMATION TECHNOLOGY CATYLIST CONSULTING INC 104371 09/05/2014 EDC LINK ANN'L 502-0000-60300 1,250.00 CDW GOVERNMENT INC 104372 09/05/2014 MOUSE 502-0000-56220 76.51 9/4/2014 7:49:38 PM Page 2 of 5 Demand Register Packet: APPKT00251- SHM 9-5-14 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount CDW GOVERNMENT INC 104372 09/05/2014 HP REPLACEMENT 502-0000-56220 541.96 CRW SYSTEMS INC 104377 09/05/2014 COMM DEV SOFTWARE 502-0000-80100 34,500.00 CRW SYSTEMS INC 104377 09/05/2014 COMM DEV SOFTWARE 502-0000-80100 2,000.00 INTELESYS COMMUNICATIO 104390 09/05/2014 SHORTEL FAX BOXES 502-0000-56220 252.60 TIME WARNER CABLE 104413 09/05/2014 SEP -CABLE 502-0000-60108 656.24 TYLER TECHNOLOGIES 104415 09/05/2014 JUL'14-JUN'15MGMT 502-0000-80100 80,909.00 TYLER TECHNOLOGIES 104415 09/05/2014 MILESTONE SCHEDULE CRED 502-0000-80100 -6,395.01 TYLER TECHNOLOGIES 104415 09/05/2014 CONVERSION FEE CREDIT 502-0000-80100 -17,563.00 TYLER TECHNOLOGIES 104415 09/05/2014 CONVERSION FEES 502-0000-80100 23,917.00 Fund 502 - INFORMATION TECHNOLOGY Total: 120,145.30 Grand Total: 411,698.37 9/4/2014 7:49:38 PM Page 3 of 5 41 Demand Register Fund Summary Fund 101 -GENERAL FUND 217- DEVELOPMENT AGREEMENT 218 - CV VIOLENT CRIME TASK FOR 237 - SUCCESSOR AGCY PA 1 ADMIN 401 -CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20306 101-0000-20943 101-0000-20945 101-0000-20946 101-0000-20947 101-0000-20948 101-0000-20955 101-0000-22830 101-0000-42403 101-0000-42404 101-1001-61301 101-1004-60103 101-1004-60126 101-1006-60400 101-1007-60403 101-1007-61301 101-1007-74010 101-2001-36310 101-2001-60109 101-2001-60175 101-2001-61300 101-2002-60670 101-2002-61101 101-3002-60125 101-3002-61101 101-3004-61100 101-3004-61101 101-3005-60557 101-3005-61102 101-3005-61103 101-3005-61104 101-3005-61105 101-3005-61106 101-3005-61108 101-3005-61109 101-3005-61110 101-3005-61111 101-3005-61113 101-3005-61114 101-3005-61201 101-3005-61202 101-3005-61209 101-3006-61101 101-3007-60410 101-3008-60123 101-3008-60420 9/4/2014 7:49:38 PM Grand Total: Account Summary Account Name CBSC Fees Dental Insurance Pay Vision Insurance Pay Flex Compensation Paya Life Insurance Pay Add'I Life Insurance Pay Disability Insurance Pay Miscellaneous Deposits Electrical Permits Miscellaneous Permits Mobile/Cell Phones Professional AB 939 Consultant Office Supplies Coffee Mobile/Cell Phones Land Acquisition Blood/Alcohol Testing LQ Police Volunteers Special Enforcement Fu Utilities - Telephone Fire Station Utilities - Electricity Temporary Agency Servi Utilities - Electricity Utilities - Gas Utilities - Electricity Tree Maintenance Utilities - Electric - Mont Utilities - Electric - Civic Utilities - Electric - Pione Utilities - Electric - Fritz Utilities - Electric - Sport Utilities - Electric - Colon Utilities - Electric - Com Utilities - Electric - Adam Utilities - Electric - Velas Utilities - Electric - Eisen Utilities - Electric - Deser Utilities - Water -Montic Utilities - Water - Civic C Utilities - Water -Comm Utilities - Electricity Printing Security & Alarm Operating Supplies Expense Amount 193,474.71 78,232.29 513.37 2,000.00 16,720.67 612.03 120,145.30 411,698.37 Expense Amount 1.00 6,522.29 1,282.93 237.80 500.18 545.23 4,060.72 100.00 35.75 162.07 27.72 1,425.50 591.25 187.72 260.94 1,530.58 123,302.15 700.10 348.73 3,829.83 289.01 464.49 1,257.97 1,345.21 1,754.34 14.30 4,431.73 450.00 5.30 3,174.63 26.60 1,261.78 122.37 4.11 1,413.14 49.06 5.30 13.58 5.30 1,430.20 2,557.40 4,530.20 1,215.09 250.00 163.58 2,040.00 Packet: APPKT00251- SHM 9-5-14 Report Summary Cy Demand Register Account Summary Account Number Account Name Expense Amount 101-3008-60665 Maint.-Other Equipment 2,500.00 101-3008-61100 Utilities - Gas 14.79 101-3008-61101 Utilities - Electricity 9,944.49 101-6001-60320 Travel & Training 66.16 101-6001-60400 Office Supplies 707.42 101-6002-60410 Printing 690.12 101-6003-60118 Plan Check 2,800.00 101-6004-31190 Admin Citation Services 576.00 101-6004-33253 Veterinary Service 416.63 101-7006-60146 PM 10 SilverRock 1,831.92 217-0000-22815 Village Parking In -Lieu 78,232.29 218-0000-42190 CLET Line 289.01 218-0000-60400 Office Supplies 42.10 218-0000-60690 Uniforms 112.86 218-0000-61200 Utilities - Water 32.00 218-0000-61300 Utilities -Telephone 37.40 237-9001-60104 Consultants 2,000.00 401-1871-60185 Design 14,423.87 401-1891-45010 Construction 2,296.80 501-0000-60679 Motorcycle Repair & Ma 612.03 502-0000-56220 Computers 871.07 502-0000-60108 Technical 656.24 502-0000-60300 Maintenance Agreemen 1,250.00 502-0000-80100 Machinery & Equipment 117,367.99 Grand Total: 411,698.37 Project Account Summary Project Account Key Expense Amount **None** 411,698.37 Grand Total: 411,698.37 7Ll LiX:7iCI l +rl Packet: APPKT002S1- SHM 9-5-14 43 9/12/2014 3:48:27 PM Page I of 5 44 Demand Register City of La Quinta, CA Packet: APPKT00255 - SHM 9/12/14 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101 - GENERAL FUND ALSCO INC 104427 09/12/2014 UNIFORM RENTAL EOM 8/22 101-7003-60690 90.01 ALSCO INC 104427 09/12/2014 UNIFORM RENTAL EOM 8/29 101-7003-60690 94.91 ALTEC 104428 09/12/2014 CHECK STOCK 101-1006-60410 259.34 AUTOZONE 104429 09/12/2014 SUPPLIES 101-7003-60431 15.38 CALIFORNIA PARK & RECREA 104431 09/12/2014 MEMBERSHIP DUES 101-7003-60351 145.00 CALPERS LONG-TERM CARE 104432 09/12/2014 LONG TERM CARE 101-0000-20949 106.00 CANON FINANCIAL SERVICES 104433 09/12/2014 SEP -CONTRACT CHARGE 101-1007-60662 1,572.94 CHECKMATE TELEPHONE EX 104434 09/12/2014 ANSWERING SERVICE 101-7006-60104 232.74 COACHELLA VALLEY CONSER 104435 09/12/2014 REFUND JUL'13 MSHCP FEES 101-0000-20310 5.31 DESERT ELECTRIC SUPPLY 104436 09/12/2014 ELECTRICAL MATERIAL 101-7004-60431 28.52 DESERT ELECTRIC SUPPLY 104436 09/12/2014 ELECTRICAL MATERIAL 101-7004-60431 52.46 DESERT ELECTRIC SUPPLY 104436 09/12/2014 ELECTRICAL MATERIAL 101-7004-60431 86.48 DUNN-EDWARDS CORPORAT 104438 09/12/2014 OFFICE PAINT 101-3008-60691 116.01 DUNN-EDWARDS CORPORAT 104438 09/12/2014 CITY HALL PAINT 101-3008-60691 76.61 ELMS EQUIPMENT RENTAL 1 104439 09/12/2014 GASKET/COVER 101-7003-60431 6.47 EMPLOYMENT DEVELOPME 104440 09/12/2014 APR -JUN SUI PYMT 101-1004-50244 10,758.00 FIRST AMERICAN TITLE COM 104441 09/12/2014 TITLE SEARCH 101-7004-60431 395.00 GAS COMPANY, THE 104443 09/12/2014 SENIOR CENTER GAS 7/23-8/ 101-3002-61100 51.79 GAS COMPANY, THE 104443 09/12/2014 FS#93 GAS 7/30-8/28 101-2002-61100 78.20 GESSER, SUSAN & HUBERT 104444 09/12/2014 REFUND TOT OVERPAYMENT 101-0000-41400 34.31 HIGH TECH IRRIGATION INC 104445 09/12/2014 IRRIGATION MATERIAL 101-7004-60431 134.51 HINDERLITER DE LLAMAS & 104446 09/12/2014 SALES TAX IST QTR 101-1006-60104 2,059.38 IMPERIAL IRRIGATION DIST 104447 09/12/2014 ELECTRICITY SERVICE 101-7004-61116 2,289.74 IMPERIAL IRRIGATION DIST 104447 09/12/2014 ELECTRICITY SERVICE 101-7004-61117 1,368.18 INTERWEST CONSULTING GR 104448 09/12/2014 JUL-PROFESSIOINAL SVC 101-6003-60118 8,305.00 LASR-INK PALM SPRINGS 104450 09/12/2014 OFFICE SUPPLIES 101-1006-60400 127.09 LEAGUE OF CALIFORNIA CITI 104451 09/12/2014 LCC RIVERSIDE-ANN'L CONF 101-1001-60320 25.00 LEAGUE OF CALIFORNIA CITI 104451 09/12/2014 LCC RIVERSIDE-ANN'L CONF 101-1002-60320 50.00 LOCK SHOP INC, THE 104452 09/12/2014 BUILDING &SAFETY KEYS 101-3008-60432 9.66 LOCK SHOP INC, THE 104452 09/12/2014 GENERAL R&M 101-3002-60691 4.75 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-3003-60420 112.83 LOWE'S HOME IMPROVEME 104453. 09/12/2014 LOWES 7/25 - 8/22 101-3004-60116 12.26 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-3004-60123 2.76 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-3004-60691 16.38 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-3005-60423 3.07 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-3006-60667 19.06 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-3008-60432 28.47 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-3008-60432 27.68 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-3008-60665 -4.88 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-3008-60667 12.97 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-3008-60691 7.15 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-3008-60691 32.77 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-3008-60691 11.88 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-3008-60691 40.37 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-3008-60691 14.68 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-3008-60691 13.02 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-7003-60431 13.39 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-7003-60431 56.38 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 101-7003-60431 8.09 LUXE WATER SOLUTIONS LLC 104454 09/12/2014 AUG -MUSEUM WATER COOL 101-1007-60404 37.80 MOWERS PLUS INC 104455 09/12/2014 PUMP REPAIR 101-7003-60431 35.00 MOWERS PLUS INC 104455 09/12/2014 CHAIN SAW BLADES 101-7003-60431 118.76 OFFICE DEPOT 104456 09/12/2014 BCARDS-JOHNSON 101-6001-60410 60.54 9/12/2014 3:48:27 PM Page I of 5 44 Demand Register Packet: APPKT00255 - SHM 9/12/14 Vendor Name Payment Number Payment Date Description (Payable) Accqunt Number Amount OFFICE DEPOT 104456 09/12/2014 PAPER 101-1007-60402 999.65 OFFICE DEPOT 104456 09/12/2014 OFFICE SUPPLIES 101-1005-60400 38.91 OFFICE TEAM 104457 09/12/2014 TEMP STAFF WKEND 8/15/1 101-7003-60125 340.00 OFFICE TEAM 104457 09/12/2014 TEMP STAFF WKEND 8/22/1 101-6001-60125 544.00 RASA/ERIC NELSON 104459 09/12/2014 LLA 2014-1001 IST CHECK 101-7002-60183 380.00 RASA/ERIC NELSON 104459 09/12/2014 FTM 2014-1001 IST CHECK 101-7002-60183 1,235.00 RIVERSIDE DEPARTMENT OF 104460 09/12/2014 GARNISHMENT 101-0000-20985 200.00 SHARK POOLS INC 104461 09/12/2014 SEP -LQ PARK WATER FT 101-3005-60554 295.00 SHARK POOLS INC 104461 09/12/2014 SEP -MUSEUM 101-3006-61200 100.00 STAPLES ADVANTAGE 104462 09/12/2014 COFFEE SUPPLIES 101-1007-60403 40.45 STAPLES ADVANTAGE 104462 09/12/2014 OFFICE SUPPLIES 101-6001-60400 92.50 STAPLES ADVANTAGE 104462 09/12/2014 OFFICE SUPPLIES 101-6001-60400 128.85 STAPLES ADVANTAGE 104462 09/12/2014 OFFICE SUPPLIES 101-6001-60400 23.49 STAPLES ADVANTAGE 104462 09/12/2014 OFFICE SUPPLIES 101-6001-60400 81.73 STAPLES ADVANTAGE 104462 09/12/2014 OFFICE SUPPLIES 101-6001-60400 173.63 TELEPACIFIC COMMUNICATI 104465 09/12/2014 TELEPACIFIC 8/23-9/22 101-1007-61300 92.22 TELEPACIFIC COMMUNICATI 104465 09/12/2014 TELEPACIFIC 8/23-9/22 101-1007-61300 471.14 TELEPACIFIC COMMUNICATI 104465 09/12/2014 TELEPACIFIC 8/23-9/22 101-1007-61300 322.96 TELEPACIFIC COMMUNICATI 104465 09/12/2014 TELEPACIFIC 8/23-9/22 101-1007-61300 272.46 TELEPACIFIC COMMUNICATI 104465 09/12/2014 TELEPACIFIC 8/23-9/22 101-1007-61300 511.00 TELEPACIFIC COMMUNICATI 104465 09/12/2014 TELEPACIFIC 8/23-9/22 101-3001-60184 45.41 TELEPACIFIC COMMUNICATI 104465 09/12/2014 TELEPACIFIC 8/23-9/22 101-3005-60554 227.05 TELEPACIFIC COMMUNICATI 104465 09/12/2014 TELEPACIFIC 8/23-9/22 101-3005-61204 45.41 TELEPACIFIC COMMUNICATI 104465 09/12/2014 TELEPACIFIC 8/23-9/22 101-3006-61300 45.41 TELEPACIFIC COMMUNICATI 104465 09/12/2014 TELEPACIFIC 8/23-9/22 101-6005-61300 1,018.45 TELEPACIFIC COMMUNICATI 104465 09/12/2014 TELEPACIFIC 8/23-9/22 101-7004-60189 45.41 TELEPACIFIC COMMUNICATI 104465 09/12/2014 TELEPACIFIC 8/23-9/22 101-7004-60189 45.41 TOPS'N BARRICADES INC 104466 09/12/2014 SIGNS 101-7003-60429 1,024.70 TOPS'N BARRICADES INC 104466 09/12/2014 SIGNS/MATERIAL 101-7003-60429 135.00 TOPS'N BARRICADES INC 104466 09/12/2014 SIGNS 101-7003-60429 144.29 TOPS'N BARRICADES INC 104466 09/12/2014 SIGNS 101-7003-60429 454.46 TOPS'N BARRICADES INC 104466 09/12/2014 SIGNS 101-7003-60429 140.18 TOPS'N BARRICADES INC 104466 09/12/2014 SIGNS 101-7003-60429 91.48 TOPS'N BARRICADES INC 104466 09/12/2014 SIGNS 101-7003-60429 388.80 UNITED WAY OF THE DESERT 104468 09/12/2014 CONTRIBUTION 101-0000-20981 75.00 US DEPARTMENT OF EDUCA 104469 09/12/2014 GARNISHMENT 101-0000-20985 13.49 VERIZON CALIFORNIA 104470 09/12/2014 ELECTRICAL SIGNAL 8/10-9/9 101-7004-61116 54.02 WALTERS WHOLESALE ELECT 104472 09/12/2014 ELECTRICAL MATERIAL 101-7004-60431 8.41 WELLNESS WORKS 104473 09/12/2014 AUG -EAP SERVICES 101-1004-60104 255.50 Fund 101- GENERAL FUND Total: 39,860.09 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN TALL MAN GROUP INC 104464 09/12/2014 SA CONSULTANTS 237-9001-60104 1,072.50 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: ....__...,.,, .... .., 1,072.50 Fund: 241- HOUSING AUTHORITY PA3 CAHA, BECKY 104430 09/12/2014 PA 1 HOUSING AUTHORITY 241-9101-60103 3,375.00 Fund 241- HOUSING AUTHORITY PA1 Total: 3,375.00 Fund: 401- CAPITAL IMPROVEMENT PROGR DUDEK & ASSOCIATES INC 104437 09/12/2014 JUL-DESIGN 401-1884-60185 1,949.45 DUDEK & ASSOCIATES INC 104437 09/12/2014 JAN -DESIGN 401-1884-60185 10,539.61 DUDEK & ASSOCIATES INC 104437 09/12/2014 FEB -DESIGN 401-1884-60185 3,000.00 DUDEK & ASSOCIATES INC 104437 09/12/2014 MAR -DESIGN 401-1884-60185 4,011.75 DUDEK & ASSOCIATES INC 104437 09/12/2014 APR -DESIGN 401-1884-60185 4,044.00 DUDEK & ASSOCIATES INC 104437 09/12/2014 MAY -DESIGN 401-1884-60185 1,500.50 ITERIS 104449 09/12/2014 VIDEO DETECTION SPARES 401-1891-45010 756.00 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 401-1891-45010 29.04 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 401-1891-45010 19.01 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 401-1891-45010 228.51 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 26,077.87 9/12/2014 3:48:27 PM Page 2 of 5 Bl.7 Demand Register Packet: APPKT00255 - SHM 9/12/14 Vendor Nante Payment Number. Payment Date Description (Payable) Account Number Amount Fund: 501- EQUIPMENT REPLACEMENT AUTOZONE 104429 09/12/2014 TK#55 BATTERY 501-0000-60675 125.81 AUTOZONE 104429 09/12/2014 RETURN CREDIT 501-0000-60675 -15.00 F U E LMA N 104442 09/12/2014 JUL-FUEL 501-0000-60674 1,059.18 PARKHOUSE TIRE INC 104458 09/12/2014 TK#41 SWEEPER 501-0000-60678 744.58 STONE'S, CAM AUTOMOTIVE 104463 09/12/2014 TK#42 SERVICE/MAINT 501-0000-60676 302.32 Fund 501- EQUIPMENT REPLACEMENT Total• .9 2,216 8 Fund: 502 - INFORMATION TECHNOLOGY TYLER TECHNOLOGIES 104467 09/12/2014 SECURE SIGNATURES 502-0000-60421 138.00 VISION INTERNET PROVIDER 104471 09/12/2014 DISABLE SPLASH PAGE 502-0000-60421 22.95 Fund 502 - INFORMATION TECHNOLOGY Total: 160.95 Fund: 601- SILVER ROCK RESORT LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 601-0000-60556 -19.96 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 601-0000-60556 19.45 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 601-0000-60556 -19.45 LOWE'S HOME IMPROVEME 104453 09/12/2014 LOWES 7/25 - 8/22 601-0000-60556 19.96 Fund 601- SILVER ROCK RESORT Total: 0.00 Grand Total: 72,763.30 9/12/2014 3:48:27 PM Page 3 of 5 46 Demand Register Fund Summary Fund 101 -GENERAL FUND 237 - SUCCESSOR AGCY PA 1 ADMIN 241- HOUSING AUTHORITY PAI 401 -CAPITAL IMPROVEMENT PROGR 501 - EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY 601- SILVER ROCK RESORT Account Number 101-0000-20310 101-0000-20949 101-0000-20981 101-0000-20985 101-0000-41400 101-1001-60320 101-1002-60320 101-1004-50244 101-1004-60104 101-1005-60400 101-1006-60104 101-1006-60400 101-1006-60410 101-1007-60402 101-1007-60403 101-1007-60404 101-1007-60662 101-1007-61300 101-2002-61100 101-3001-60184 101-3002-60691 101-3002-61100 101-3003-60420 101-3004-60116 101-3004-60123 101-3004-60691 101-3005-60423 101-3005-60554 101-3005-61204 101-3006-60667 101-3006-61200 101-3006-61300 101-3008-60432 101-3008-60665 101-3008-60667 101-3008-60691 101-6001-60125 101-6001-60400 101-6001-60410 101-6003-60118 101-6005-61300 101-7002-60183 101-7003-60125 101-7003-60351 101-7003-60429 101-7003-60431 Grand Total: Account Summary Account Name MSHCP Mitigation Fee LT Care Insurance Pay United Way Deductions Garnishments Payable Transient Occupancy Ta Travel & Training Travel & Training State Unemployment In Consultants Office Supplies Consultants Office Supplies Printing Forms Coffee Bottled Water Copiers Utilities - Telephone Utilities - Gas Fritz Burns Park Repair & Maintenance Utilities - Gas Operating Supplies Pest Control Security & Alarm Repair & Maintenance Supplies -Graffiti LQ Park Building Utilities - Water -Fritz Bu HVAC Water- Inside Utilities - Telephone Small Tools/Equipment Maint.-Other Equipment HVAC Repair & Maintenance Temporary Agency Servi Office Supplies Printing Plan Check Utilities - Telephone Map/Plan Checking Temporary Agency Servi Membership Dues Signs Materials Expense Amount 39,860.09 1,072.50 3,375.00 26,077.87 2,216.89 160.95 0.00 72,763.30 Expense Amount 5.31 106.00 75.00 213.49 34.31 25.00 50.00 10,758.00 255.50 38.91 2,059.38 127.09 259.34 999.65 40.45 37.80 1,572.94 1,669.78 78.20 45.41 4.75 51.79 112.83 12.26 2.76 16.38 3.07 522.05 45.41 19.06 100.00 45.41 65.81 -4.88 12.97 312.49 544.00 500.20 60.54 8,305.00 1,018.45 1,615.00 340.00 145.00 2,378.91 253.47 Packet: APPKT00255 - SHIM 9/12/14 Report Summary 9/12/2014 3:48:27 PM Page 4 of 5 47 Demand Register Account Summary Account Number Account Name Expense Amount 101-7003-60690 Uniforms 184.92 101-7004-60189 Technical 90.82 101-7004-60431 Materials 705.38 101-7004-61116 Utilities - Electric - Signal 2,343.76 101-7004-61117 Utilities - Electric - Medi 1,368.18 101-7006-60104 Consultants 232.74 237-9001-60104 Consultants 1,072.50 241-9101-60103 Professional 3,375.00 401-1884-60185 Design 25,045.31 401-1891-45010 Construction 1,032.56 501-0000-60674 Fuel & Oil 1,059.18 501-0000-60675 Parts & Maintenance Su 110.81 501-0000-60676 Vehicle Repair & Mainte 302.32 501-0000-60678 Street Sweeper 744.58 502-0000-60421 Supplies - Software 160.95 601-0000-60556 SilverRock Buildings 0.00 Grand Total: 72,763.30 Project Account Summary Project Account Key Expense Amount **None** 72,763.30 Grand Total: 72,763.30 Packet: APPKT00255 - SHIM 9/12/14 9/12/2014 3:48:27 PM Page 5 of 5 48 9/29/2014 2:06:59 PM Page I of 5 Demand Register City of La Quinta, CA Packet: APPKTOO . 260 - S H M 9/19/14 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101 - GENERAL FUND AMERICAN FORENSIC NURSE 104474 09/19/2014 BLOOD ALCOHOL 101-2001-36310 40.00 AMERICAN PUBLIC WORKS A 104475 09/19/2014 APWA GIS CONFERENCE 101-7002-60320 100.00 AMERICAN PUBLIC WORKS A 104475 09/19/2014 APWA GIS CONFERENCE 101-7006-60320 100.00 ANGELO, PAUL ST 104476 09/19/2014 DEPOSIT REFUND 101-0000-22830 100.00 BANG INC, DAVE 104479 09/19/2014 ADAMS PARK BENCHES 101-3005-60424 783.23 BIO CLEAR WATER SOLUTIO 104480 09/19/2014 LAKE MAINT 8/13-9/2 101-3005-60117 425.00 COACHELLA VALLEY CONSER 104484 09/19/2014 AUG -MITIGATION FEE 101-0000-20310 5,168.00 COACHELLA VALLEY CONSER 104484 09/19/2014 AUG -MITIGATION FEE 101-0000-43631 -51.68 COACHELLA VALLEY WATER 104485 09/19/2014 WATER SERVICE 101-2002-61200 1,137.39 COACHELLA VALLEY WATER 104485 09/19/2014 WATER SERVICE 101-3004-61200 200.60 COACHELLA VALLEY WATER 104485 09/19/2014 WATER SERVICE 101-3005-61204 213.50 COACHELLA VALLEY WATER 104485 09/19/2014 WATER SERVICE 101-3005-61208 22.36 COACHELLA VALLEY WATER 104485 09/19/2014 WATER SERVICE 101-3005-61209 122.75 COACHELLA VALLEY WATER 104485 09/19/2014 WATER SERVICE 101-3006-61200 542.52 COACHELLA VALLEY WATER 104485 09/19/2014 WATER SERVICE 101-3008-61200 44.78 COACHELLA VALLEY WATER 104485 09/19/2014 WATER SERVICE 101-7006-60146 1,001.14 DESERT SUN PUBLISHING CO 104489 09/19/2014 ADS 8/04/14-8/31/14 101-1005-60450 141.16 DESERT SUN PUBLISHING CO 104489 09/19/2014 ADS 8/04/14-8/31/14 101-1005-60450 215.28 DESERT SUN PUBLISHING CO 104489 09/19/2014 ADS 8/04/14-8/31/14 101-6001-60450 237.08 DESERT SUN PUBLISHING CO 104489 09/19/2014 ADS 8/04/14-8/31/14 101-6001-60450 226.18 DESERTSUN PUBLISHING CO 104489 09/19/2014 ADS 8/04/14-8/31/14 101-6001-60450 232.72 ESCOBEDO, CHRIS 104490 09/19/2014 DEPOSIT REFUND 101-0000-22830 100.00 ESGIL CORPORATION 104491 09/19/2014 AUG -BLDG PLAN CHECK 101-6003-60118 8,333.29 FIRST CHOICE A/C & HEATIN 104492 09/19/2014 SPORTS COMPLEX A/C 101-3005-60555 79.00 GREATER PALM SPRINGS CV 104493 09/19/2014 FY13/14 TOT RECON 101-3007-60151 29,214.21 GREATER PALM SPRINGS CV 104493 09/19/2014 JUL-TMD ASSESSMENT 101-0000-41400 12,967.73 HILLBRAND, CAMILLA 104494 09/19/2014 REFUND 101-0000-42404 10.00 HOARD INC, HUGH 104495 09/19/2014 LIBRARY A/C 101-3004-60667 147.75 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-2002-60670 19.47 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-3008-60691 37.90 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-3008-60691 26.60 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-56490 258.50 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-56490 29.24 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-56490 53.00 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 20.49 HOME DEPOT CREDITSERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 3.46 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 12.55 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 32.77 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 4.30 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 27.09 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 29.64 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 47.14 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 47.90 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 36.75 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 161.20 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 20.49 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 49.71 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 10.23 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 16.78 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 5.84 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 26.64 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 98.90 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 101-7003-60431 39.79 9/29/2014 2:06:59 PM Page I of 5 Demand Register Vendor Name Payment Number Payment Date Description (Payable) HOME DEPOT CREDITSERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 HOME DEPOT CREDIT SERVI 104496 09/19/2014 HOME DEPOT 7/28-8/27 HUNTINGTON HARDWARE C 104498 09/19/2014 MASTER KEYS INNOVATIVE DOCUMENT SO 104499 09/19/2014 CONTRACT CHARGE JAS PACIFIC INC 104500 09/19/2014 AUG -BLDG PLAN CHECK LA QUINTA FARMS LLC 104501 09/19/2014 SRR PM 10 LAWSER, DAVID & PATTY 104503 09/19/2014 FLOOD CLAIM PAYOUT MAXWELL SECURITY SERVIC 104505 09/19/2014 SEP -SECURITY MERIDIAN CONSULTANTS 104506 09/19/2014 14-022 DEV DEP MUIRFIELD DESERT RESORT 104507 09/19/2014 REFUND TOT OVERPAYMENT OFFICE TEAM 104508 09/19/2014 TEMP STAFFING WKEND 8/2 OFFICE TEAM 104508 09/19/2014 TEMP STAFFING WKEND 8/2 OFFICE TEAM 104508 09/19/2014 TEMP STAFFING WKEND 8/2 PACIFIC WEST INDUSTRIES 104509 09/19/2014 CITY HALL HVAC ZONE CONT ROJAS, MIGUEL ANGEL 104513 09/19/2014 INSTRUCTOR PAYMENT ROJAS, MIGUEL ANGEL 104513 09/19/2014 INSTRUCTOR PAYMENT RUTAN & TUCKER 104514 09/19/2014 JUL-RUTAN & TUCKER RUTAN &TUCKER 104514 09/19/2014 JUL-RUTAN &TUCKER RUTAN & TUCKER 104514 09/19/2014 JUL-RUTAN & TUCKER RUTAN & TUCKER 104514 09/19/2014 JUL-RUTAN & TUCKER RUTAN & TUCKER 104514 09/19/2014 JUL-RUTAN & TUCKER RUTAN & TUCKER 104514 09/19/2014 JUL-RUTAN & TUCKER RUTAN & TUCKER 104514 09/19/2014 JUL-RUTAN & TUCKER RUTAN & TUCKER 104514 09/19/2014 JUL-RUTAN & TUCKER RUTAN & TUCKER 104514 09/19/2014 JUL-RUTAN & TUCKER RUTAN & TUCKER 104514 09/19/2014 JUL-RUTAN & TUCKER SHARK POOLS INC 104515 09/19/2014 FB PULSAR TABLETS SHARK POOLS INC 104515 09/19/2014 FB PULSAR TABLETS SHARK POOLS INC 104515 09/19/2014 FB PULSAR TABLETS SHARK POOLS INC 104515 09/19/2014 FB PULSAR TABLETS SHARK POOLS INC 104515 09/19/2014 FB PULSAR TABLETS SILVERROCK RESORT 104516 09/19/2014 AUG -SALES TAX SILVERROCK RESORT 104516 09/19/2014 AUG -SALES TAX SMART & FINAL 104517 09/19/2014 MENU ITEMS STAPLES ADVANTAGE 104518 09/19/2014 OFFICE SUPPLIES STAPLES ADVANTAGE 104518 09/19/2014 TONER STAPLES ADVANTAGE 104518 09/19/2014 OFFICE SUPPLIES STAPLES ADVANTAGE 104518 09/19/2014 OFFICE SUPPLIES STAPLES ADVANTAGE 104518 09/19/2014 OFFICE SUPPLIES STAPLES ADVANTAGE 104518 09/19/2014 OFFICE SUPPLIES STAPLES ADVANTAGE 104518 09/19/2014 OFFICE SUPPLIES STAPLES ADVANTAGE 104518 09/19/2014 OFFICE SUPPLIES STAPLES ADVANTAGE 104518 09/19/2014 OFFICE SUPPLIES STAPLES ADVANTAGE 104518 09/19/2014 OFFICE SUPPLIES STAPLES ADVANTAGE 104518 09/19/2014 RETURN CREDIT TAG/AMS INC 104520 09/19/2014 RANDOM TESTING TYCO INTEGRATED SECURITY 104523 09/19/2014 OCT -DEC CITY HALL TYCO INTEGRATED SECURITY 104523 09/19/2014 OCT -DEC CITY HALL TYCO INTEGRATED SECURITY 104523 09/19/2014 OCT -DEC CITY HALL TYCO INTEGRATED SECURITY 104523 09/19/2014 OCT -MUSEUM TYCO SIMPLEXGRINNELL 104524 09/19/2014 ALARM BATTERIES VACATION RENTAL COMPLIA 104525 09/19/2014 AUG-STVR CONSULTANT VERIZON CALIFORNIA 104527 09/19/2014 SPORTS COMPLEX 8/28-9/27 VERIZON COMMUNICATION 104528 09/19/2014 INTERNET 8/25-9/24 VINTAGE ASSOCIATES 104529 09/19/2014 CAMPUS MAIN LINE IRRIG Packet: APPKT00260 - SHM 9/19/14 Account,Number Amount 101-7003-60431 30.46 101-7003-60431 20.49 101-7003-60432 91.80 101-7004-60423 26.74 101-7004-60423 21.66 101-7004-60423 83.62 101-7004-60423 90.97 101-3008-60665 66.34 101-1007-60662 3,041.65 101-6003-60118 10,627.50 101-7006-60146 23,750.00 101-1004-60442 7,500.00 101-3008-60123 150.00 101-0000-22810 3,471.25 101-0000-41400 11.72 101-3002-60125 680.00 101-7003-60125 340.00 101-6001-60125 544.00 101-3008-60667 836.00 101-3003-60107 472.50 101-3003-60107 1,513.20 101-1001-60153 120.00 101-1001-60153 9,126.70 101-1001-60153 255.00 101-1001-60153 3,552.00 101-1001-60153 6,080.22 101-1001-60153 6,708.50 101-1001-60153 4,000.00 101-1001-60153 516.00 101-1001-60154 4,855.44 101-1001-60154 504.00 101-3001-60184 407.90 101-3001-60184 407.90 101-3001-60184 407.90 101-3001-60184 407.50 101-3001-60184 407.90 101-0000-20304 47.00 101-3002-60420 214.00 101-3002-60420 47.75 101-2001-60420 571.73 101-2001-60420 709.96 101-3001-60400 11.33 101-7001-60400 111.23 101-3001-60400 38.99 101-3001-60400 6.46 101-1006-60400 92.87 101-6001-60400 22.68 101-6001-60400 11.34 101-6001-60400 126.94 101-1006-60400 -63.71 101-1004-60103 65.00 101-3008-60123 394.90 101-3008-60123 685.27 101-3008-60123 278.92 101-3006-60123 94.27 101-3004-60123 261.70 101-1006-60104 2,640.00 101-3005-61303 43.65 101-1007-61300 79.99 101-3005-60424 57.39 6111 Demand Register Packet: APPKT00260 - SHM 9/19/14 Vendor Name . Payment Number Payment Date Description (Payable) Account Number AMount VINTAGE ASSOCIATES 104529 09/19/2014 SPORTS CMPLX IRRIG R&M 101-3005-60424 571.66 VINTAGE ASSOCIATES 104529 09/19/2014 FRITZ BURNS MAIN IRRIG 101-3005-60424 483.44 Fund 101- GENERAL FUND Total: 161,701.99 Fund: 218 - CV VIOLENT CRIME TASK FOR BURRTEC WASTE & RECYCLI 104481 09/19/2014 SEP -TRASH SERVICE 218-0000-61501 85.61 DESERT BUSINESS MACHINE 104488 09/19/2014 SERVICE/SUPPLIES 8/23-9/22 218-0000-60665 48.13 LECLAIR, GARY 104504 09/19/2014 SUPPLIES 218-0000-60420 38.58 PARRA, ANA L 104510 09/19/2014 AUG -JANITORIAL 218-0000-60115 93.00 TIME WARNER -GANG TASK F 104521 09/19/2014 CABLE 8/29-9/28 218-0000-61400 64.83 VERIZON CA - GANG TASK F 104526 09/19/2014 PHONE SVC 8/22-9/22 218-0000-61300 375.43 Fund 218 - CV VIOLENT CRIME TASK FOR Total: 705.58 Fund: 224 - TUMF COACHELLA VALLEY ASSOC 104483 09/19/2014 AUG-TUMF FEE 224-0000-20320 11,024.64 COACHELLA VALLEY ASSOC 104483 09/19/2014 JUL-TUMF FEE ADJ 224-0000-20320 1,837.44 Fund 224 - TUMF Total: 12,862.08 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN RUTAN & TUCKER 104514 09/19/2014 JUL-RUTAN & TUCKER 237-9001-60153 4,000.00 RUTAN & TUCKER 104514 09/19/2014 JUL-RUTAN & TUCKER 237-9001-60153 984.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 4,984.00 Fund: 241- HOUSING AUTHORITY PAI RUTAN & TUCKER 104514 09/19/2014 JUL-RUTAN & TUCKER 241-9101-60153 162.80 Fund 241- HOUSING AUTHORITY PA3 Total: 162.80 Fund: 401- CAPITAL IMPROVEMENT PROGR ATHENS TECHNICAL SPECIALI 104477 09/19/2014 TESTER CALIBRATION 401-1891-45010 630.00 LANDMARK GEO-ENGINEERS 104502 09/19/2014 MATTES ING 2012-02 401-1878-60108 327.00 LANDMARK GEO-ENGINEERS 104502 09/19/2014 CONST 2012-07 401-1884-60108 320.00 PLANIT REPROGRAPHICS SYS 104511 09/19/2014 CONST PLANS 2013-06B 401-1815-45010 604.64 PLANIT REPROGRAPHICS SYS 104511 09/19/2014 SRR PLAN 2013-06B 401-1815-45010 65.20 PLANIT REPROGRAPHICS SYS 104511 09/19/2014 SPECS 2013-01 401-1888-45010 174.65 PLANIT REPROGRAPHICS SYS 104511 09/19/2014 CONFORMED SPECS 2012-07 401-1884-45010 156.40 RBF CONSULTING INC 104512 09/19/2014 JUL-SILVERROCK 401-1815-45010 60.82 STAPLES ADVANTAGE 104518 09/19/2014 OFFICE SUPPLIES 401-1906-60185 169.91 STAPLES ADVANTAGE 104518 09/19/2014 OFFICE FURNITURE 401-1906-60185 431.98 TRI STATE LAND SURVEYORS 104522 09/19/2014 HORSESHOE/INDIAN SPRING 401-1903-60108 1,300.00 Fund 401- CAPITAL IMPROVEMENT PROGR Total 4,240.60 Fund: 501- EQUIPMENT REPLACEMENT AUTOZONE 104478 09/19/2014 VEHICLE REPAIR 501-0000-60676 6.40 Fund 501- EQUIPMENT REPLACEMENT Total: 6.40 Fund: 502 - INFORMATION TECHNOLOGY CAPITAL ONE COMMERCIAL 104482 09/19/2014 PLAN CHECK MONITOR 502-0000-80100 307.39 COMPUTER CONSULTANTS, 1 104486 09/19/2014 IT COVERAGE 502-0000-60182 665.00 CRW SYSTEMS INC 104487 09/19/2014 COMMUNITY DEV SOFTWAR 502-0000-80100 7,500.00 SUNGARD PUBLIC SECTOR IN 104519 09/19/2014 SUNGARD MAINT 502-0000-60301 2,836.76 SUNGARD PUBLIC SECTOR IN 104519 09/19/2014 SUNGARD MAINT 502-0000-60301 2,836.76 Fund 502 - INFORMATION TECHNOLOGY Total: 14,145.91 9/29/2014 2:06:59 PM Grand Total: 198,809.36 62 Page 3 of 5 Demand Register Fund Summary Fund 101 -GENERAL FUND 218 - CV VIOLENT CRIME TASK FOR 224 - TUMF 237 - SUCCESSOR AGCY PA 1 ADMIN 241- HOUSING AUTHORITY PAI 401 -CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Grand Total: Account Number 101-0000-20304 101-0000-20310 101-0000-22810 101-0000-22830 101-0000-41400 101-0000-42404 101-0000-43631 101-1001-60153 101-1001-60154 101-1004-60103 101-1004-60442 101-1005-60450 101-1006-60104 101-1006-60400 101-1007-60662 101-1007-61300 101-2001-36310 101-2001-60420 101-2002-60670 101-2002-61200 101-3001-60184 101-3001-60400 101-3002-60125 101-3002-60420 101-3003-60107 101-3004-60123 101-3004-60667 101-3004-61200 101-3005-60117 101-3005-60424 101-3005-60555 101-3005-61204 101-3005-61208 101-3005-61209 101-3005-61303 101-3006-60123 101-3006-61200 101-3007-60151 101-3008-60123 101-3008-60665 101-3008-60667 101-3008-60691 101-3008-61200 101-6001-60125 101-6001-60400 9/29/2014 2:06:59 PM Account Summary Account Name Sales Taxes Payable MSHCP Mitigation Fee Developer Deposits Miscellaneous Deposits Transient Occupancy Ta Miscellaneous Permits CVMSHCP Admin Fee Attorney Attorney/Litigation Professional Estimated Claims Advertising Consultants Office Supplies Copiers Utilities - Telephone Blood/Alcohol Testing Operating Supplies Fire Station Utilities - Water Fritz Burns Park Office Supplies Temporary Agency Servi Operating Supplies Instructors Security & Alarm HVAC Water - Inside Civic Center Lake Mainte Materials - Irrigation & L Sports Complex Building Utilities- Water -Fritz Bu Utilities - Water -Season Utilities - Water -Comm Phone - Sports Complex Security & Alarm Water- Inside PSDRCVB Security & Alarm Maint.-Other Equipment HVAC Repair & Maintenance Utilities - Water Temporary Agency Servi Office Supplies Expense Amount 161,701.99 705.58 12,862.08 4,984.00 162.80 4,240.60 6.40 14,145.91 198,809.36 Expense Amount 47.00 5,168.00 3,471.25 200.00 12,979.45 10.00 -51.68 30,358.42 5,359.44 65.00 7,500.00 356.44 2,640.00 29.16 3,041.65 79.99 40.00 1,281.69 19.47 1,137.39 2,039.10 56.78 680.00 261.75 1,985.70 261.70 147.75 200.60 425.00 1,895.72 79.00 213.50 22.36 122.75 43.65 94.27 542.52 29,214.21 1,509.09 66.34 836.00 64.50 44.78 544.00 160.96 Packet: APPKT00260 - SHIM 9/19/14 Report Summary 6'i: 0 Demand Register Account Summary Account Number Account Name Expense Amount 101-6001-60450 Advertising 695.98 101-6003-60118 Plan Check 18,960.79 101-7001-60400 Office Supplies 111.23 101-7002-60320 Travel&Training 100.00 101-7003-56490 Asphalt 340.74 101-7003-60125 Temporary Agency Servi 340.00 101-7003-60431 Materials 742.62 101-7003-60432 Small Tools/Equipment 91.80 101-7004-60423 Supplies -Graffiti 222.99 101-7006-60146 PM 10 SilverRock 24,751.14 101-7006-60320 Travel & Training 100.00 218-0000-60115 Janitorial 93.00 218-0000-60420 Operating Expenses 38.58 218-0000-60665 Maint.-Other Equipment 48.13 218-0000-61300 Utilities - Telephone 375.43 218-0000-61400 Cable 64.83 218-0000-61501 Refuse Collection 85.61 224-0000-20320 TUMF Payable to CVAG 12,862.08 237-9001-60153 Attorney 4,984.00 241-9101-60153 Attorney 162.80 401-1815-45010 Construction 730.66 401-1878-60108 Technical 327.00 401-1884-45010 Construction 156.40 401-1884-60108 Technical 320.00 401-1888-45010 Construction 174.65 401-1891-45010 Construction 630.00 401-1903-60108 Technical 1,300.00 401-1906-60185 Design 601.89 501-0000-60676 Vehicle Repair & Mainte 6.40 502-0000-60182 SW Networks 665.00 502-0000-60301 Software Maintenance A 5,673.52 502-0000-80100 Machinery & Equipment 7,807.39 Grand Total: 198,809.36 Project Account Summary Project Account Key Expense Amount **None** 198,809.36 Grand Totah 198,809.36 9/29/2014 2:06:59 PM Packet: APPKT00260 - SHM 9/19/14 53 City of La Quinta, CA Vendor Number Vendor Name Bank Code: APBNK-APBNK 07589 REARDON, WILLIAM Payment Type Regular Checks Manual Checks Voided Checks Bank Drafts EFT's Payment Date Payment Type 09/19/2014 Regular Bank Code APBNK Summary Payable Payment Count Count Discount 1 1 0.00 0 0 0.00 0 0 0.00 0 0 0.00 0 0 0.00 1 1 11 0.00 Check Register Packet: APPKTOO262 - REARDON CHECK By Check Number DlscountAmount PaymentAmount Number 0.00 148.93 104530 Payment 148.93 0.00 0.00 0.00 0.00 148.93 9/19/2014 3:10:26 PM 54^ h age^ I of 2 Check Register Fund Summary Fund Name Period Amount 99.5 POOLED CASH 9/2014 148.93 148.93 Packet: APPKT0O262-REARDON CHECK 55 Page 2 of 2 9/29/2014 3:07:59 PM Page 1 of 2 56 Demand Register City of La Quinta, CA Packet: APPKT00264 - REARDON CHECK Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 301-GENERAL FUND REARDON, WILLIAM 104531 09/19/2014 REFUND PRMT BRE2014-100 101-0000-20306 1.00 REARDON, WILLIAM 104531 09/19/2014 REFUND PRMT BRE2014-100 101-0000-42404 49.31 REARDON, WILLIAM 104531 09/19/2014 REFUND PRMT BRE2014-100 101-0000-42600 98.62 Fund 101- GENERAL FUND Total: 148.93 Grand Total: 148.93 9/29/2014 3:07:59 PM Page 1 of 2 56 Demand Register Packet: APPKT00264 - REARDON CHECK Report Summary Fund Summary Fund Expense Amount 101 -GENERAL FUND 148.93 Grand Total: 148.93 Account Summary Account Number Account Name Expense Amount 101-0000-20306 CBSC Fees 1.00 101-0000-42404 Miscellaneous Permits 49.31 101-0000-42600 Plan Check Fees 98.62 Grand Total: 148.93 Project Account Summary Project Account Key Expense Amount **None** 148.93 Grand Total: 148.93 9/29/2014 3:07:59 PM Page 2 of 2 57 j U; rf City of La Quinta, CA Vendor Name Payment Number Fund: 301 -GENERAL FUND WELLS FARGO BUSINESS CA 104532 WELLS FARGO BUSINESS CA 104532 WELLS FARGO BUSINESS CA 104532 WELLS FARGO BUSINESS CA 104532 WELLS FARGO BUSINESS CA 104532 WELLS FARGO BUSINESS CA 104532 WELLS FARGO BUSINESS CA 104532 WELLS FARGO BUSINESS CA 104532 WELLS FARGO BUSINESS CA 104532 Fund: 502 - INFORMATION TECHNOLOGY WELLS FARGO BUSINESS CA 104532 9/29/2014 2:06:41 PM Demand Register Packet: APPKT00266 - SHM 9/22/14 Payment Date Description (Payable) Account Number Amount 09/22/2014 VISA CARD PYMT 8/4-30/14 101-1002-60320 34.08 09/22/2014 VISA CARD PYMT 8/4-30/14 101-1004-60104 234.00 09/22/2014 VISA CARD PYMT 8/4-30/14 101-1004-60321 300.58 09/22/2014 VISA CARD PYMT 8/4-30/14 101-1004-60450 99.00 09/22/2014 VISA CARD PYMT 8/4-30/14 101-1004-60450 250.00 09/22/2014 VISA CARD PYMT 8/4-30/14 101-3007-60320 322.56 09/22/2014 VISA CARD PYMT 8/4-30/14 101-3007-60461 204.00 09/22/2014 VISA CARD PYMT 8/4-30/14 101-3008-60691 72.94 09/22/2014 VISA CARD PYMT 8/4-30/14 101-7001-60320 80.00 Fund 101- GENERAL FUND Total: 1,597.16 09/22/2014 VISA CARD PYMT 8/4-30/14 502-0000-80100 224.00 Fund 502 - INFORMATION TECHNOLOGY Total: 224.00 Grand Total _ 1,821.16 58 Demand Register Fund Summary Fund Expense Amount 101- GENERAL FUND 1,597.16 502 - INFORMATION TECHNOLOGY 224.00 Grand TotaL 1,821.16 Account Summary Account Number Account Name Expense Amount 101-1002-60320 Travel & Training 34.08 101-1004-60104 Consultants 234.00 101-1004-60321 Training & Education 300.58 101-1004-60450 Advertising 349.00 101-3007-60320 Travel & Training 322.56 101-3007-60461 Economic Development/ 204.00 101-3008-60691 Repair & Maintenance 72.94 101-7001-60320 Travel & Training 80.00 502-0000-80100 Machinery & Equipment 224.00 Grand Total: 1,821.16 Project Account Summary Project Account Key Expense Amount **None** 1,821.16 Grand Total: 1,821.16 9/29/2014 2:06:41 PM Packet: APPKT00266 - SHM 9/22/14 Report Summary 9/26/2014 3:54:21 PM Page 1 of 7 C:11J Demand Register City of La Quinta, CA Packet: APPKT00271- SHM 9/26/14 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101 -GENERAL FUND ALSCO INC 104533 09/26/2014 UNIFORM RENTAL EOM 9/5/ 101-7003-60690 94.91 ALSCO INC 104533 09/26/2014 UNIFORM RENTAL EOM 9/12 101-7003-60690 94.91 AUTOZONE 104534 09/26/2014 LIGHT BULB 101-7003-60431 11.64 AUTOZONE 104534 09/26/2014 GENERATOR ANTIFREEZE 101-7003-60431 15.11 BARRETT, BOB & DIANE 104536 09/26/2014 REFUND GLF CART LIC 101-0000-42406 20.00 BOETTCHER CONCRETE CON 104537 09/26/2014 DRINKING FT @ ENSENADA/ 101-3005-60424 1,052.00 BRAD'S AIRLESS REPAIR 104538 09/26/2014 PAINT SPRAYER REPAIR 101-7004-60431 449.50 CALBO 104539 09/26/2014 REGISTRATION-MCKINNEY/Y 101-7002-60320 330.00 CALPERS LONG-TERM CARE 104540 09/26/2014 LONG TERM CARE 101-0000-20949 106.00 CARQU EST 104541 09/26/2014 FLUIDS 101-7003-60431 17.25 CARQUEST 104541 09/26/2014 KEY 101-7003-60431 4.00 CARTER, ANDREA & ASSOCIA 104542 09/26/2014 AUG-PSL/COOP PROJECTS 101-3007-60462 800.00 CASH/PETTY CASH 104543 09/26/2014 REPLENISH PETTY CASH 101-0000-10502 100.00 CASH/PETTY CASH 104543 09/26/2014 REPLENISH PETTY CASH 101-1004-60320 9.51 CASH/PETTY CASH 104543 09/26/2014 REPLENISH PETTY CASH 101-1004-60321 6.08 CASH/PETTY CASH 104543 09/26/2014 REPLENISH PETTY CASH 101-3003-60149 21.73 CASH/PETTY CASH 104543 09/26/2014 REPLENISH PETTY CASH 101-3008-60108 6.47 CENTURY MFG 104544 09/26/2014 GRAFFITI MATERIAL 101-7004-60423 455.34 COMPUTER PROTECTION TE 104545 09/26/2014 LIBRARY BACKUP BATTERIES 101-3004-60665 1,389.21 COMPUTER PROTECTION TE 104545 09/26/2014 BACKUP POWER 101-3004-60665 295.00 COMPUTER PROTECTION TE 104545 09/26/2014 BACKUP POWER 101-3006-60682 500.00 COMPUTER PROTECTION TE 104545 09/26/2014 BACKUP POWER 101-3008-60682 3,590.00 DATA TICKET, INC. 104546 09/26/2014 JUL-ADMIN CITATION SVC 101-6004-31190 376.00 DEPARTMENT OF ANIMAL SE 104547 09/26/2014 AUG -SHELTER SVC 101-6004-51070 8,664.32 DEPARTMENT OF JUSTICE 104548 09/26/2014 BLOOD ALCOHOL 101-2001-36310 35.00 DEPARTMENT OF JUSTICE 104548 09/26/2014 BLOOD ALCOHOL 101-2001-36310 70.00 DESERT CA M 104549 09/26/2014 CITY COUNCIL MTG 9/16/14 101-3008-60108 750.00 DESERT ELECTRIC SUPPLY 104550 09/26/2014 ELECTRICAL 101-7004-60431 40.91 DESERT SANDS UNIFIED SCH 104551 09/26/2014 C MITCHELL PAIGE USE 101-3001-60157 3,220.00 DESERT SUN, THE 104552 09/26/2014 OCT -SUBSCRIPTION 101-1005-60352 64.81 DISH NETWORK 104553 09/26/2014 EOC DISH 9/13-10/12 101-6005-60107 67.73 EMC 104554 09/26/2014 PRE-EMPLOYMENT PHYSICA 101-1004-60103 115.00 ESCOBEDO, CHRIS 104555 09/26/2014 REIMB-THUMB DRIVES 101-1002-60400 32.40 FEDEX 104556 09/26/2014 OVERNIGHT MAIL 101-1007-60470 99.57 GRANITE CONSTRUCTION C 104559 09/26/2014 ASPHALT MATERIAL 101-7003-56490 163.62 HD SUPPLY CONSTRUCTION 104561 09/26/2014 SAW BLADES 101-7003-60431 129.59 IMPERIAL IRRIGATION DIST 104563 09/26/2014 ELECTRICAL PED 101-7004-61116 31.17 IMPERIAL IRRIGATION DIST 104563 09/26/2014 ELECTRICITY SERVICE 101-7004-61116 986.87 IMPERIAL IRRIGATION DIST 104563 09/26/2014 ELECTRICITY SERVICE 101-7004-61117 37.48 INLAND POWER EQUIPMENT 104566 09/26/2014 SAW REPAIR & KIT 101-7003-60431 106.04 JNS MEDIA SPECIALISTS 104569 09/26/2014 MARKETING SVC CONTRACT 101-3007-60461 2,246.25 LA QUINTA PROPERTY 104572 09/26/2014 REFUND TOT OVERPAYMENT 101-0000-41400 6.19 LOCK SHOP INC, THE 104573 09/26/2014 LQ PARK REKEY 101-3005-60554 1,196.21 MAYSELS, SUSAN 104574 09/26/2014 REIMB-REFRESHMENTS 101-1005-60420 94.71 NAI CONSULTING INC 104576 09/26/2014 AUG -PROFESSIONAL SERVIC 101-7001-60104 2,927.38 NAI CONSULTING INC 104576 09/26/2014 AUG -PROFESSIONAL SERVIC 101-7006-60104 1,580.00 NEXTEL COMMUNICATIONS 104577 09/26/2014 CELL PHONES 7/23-8/22 101-1007-61301 164.73 NI GOVERNMENT SERVICES 1 104578 09/26/2014 AUG -SATELLITE RADIO SVC 101-6005-61304 152.10 OFFICE DEPOT 104580 09/26/2014 BCARDS-LARSON, T 101-3007-60410 60.54 OFFICE DEPOT 104580 09/26/2014 OFFICE SUPPLIES 101-1006-60400 8.46 OFFICE DEPOT 104580 09/26/2014 OFFICE SUPPLIES 101-1007-60402 95.08 OFFICE DEPOT 104580 09/26/2014 OFFICE SUPPLIES 101-1005-60400 3.96 OFFICE TEAM 104581 09/26/2014 TEMP STAFFING WKEND 8/2 101-3002-60125 535.50 9/26/2014 3:54:21 PM Page 1 of 7 C:11J Demand Register Packet: APPKT00271- SHIM 9/26/14 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount OFFICE TEAM 104581 09/26/2014 TEMP STAFFING WKEND 9/5 101-3002-60125 528.53 OFFICE TEAM 104581 09/26/2014 TEMP STAFFING WKEND 9/5 101-6001-60125 544.00 ON-TRAC 104582 09/26/2014 OVERNIGHT MAIL 101-1007-60470 64.17 PACIFIC WEST INDUSTRIES 104583 09/26/2014 HVAC IMPROVEMENTS 101-3008-60667 990.00 PACIFIC WEST INDUSTRIES 104583 09/26/2014 WATER TREATMENT CHILLER 101-3008-60667 250.00 PLANIT REPROGRAPHICS SYS 104584 09/26/2014 WELLNESS CTR DISPLAY 101-3002-60420 121.34 PLUG & PAY TECHNOLOGIES 104585 09/26/2014 AUG-CREDIT CARD FEES 101-3003-60122 40.00 PSOMAS INC 104586 09/26/2014 AUG-CONT SVC INSPECTION 101-7006-60104 9,650.00 RASA/ERIC NELSON 104588 09/26/2014 FTM 2014-1002 IST CHECK 101-7002-60183 1,378.00 RIVERSIDE COUNTY RECORD 104590 09/26/2014 JUL-DWELLING ABATEMENT 101-6004-60108 92.00 RIVERSIDE COUNTY TREASU 104591 09/26/2014 LAFCO FY15 ADMIN FEE 101-1001-60351 5,050.66 RIVERSIDE DEPARTMENT OF 104592 09/26/2014 GARNISHMENT 101-0000-20985 200.00 SAM'S FENCE COMPANY 104594 09/26/2014 U BOLTS & NUTS 101-7003-60431 64.80 SANTA FE BUILDING MAINTE 104595 09/26/2014 AUG-JANITORIAL 101-3002-60115 916.20 SANTA FE BUILDING MAINTE 104595 09/26/2014 AUG-JANITORIAL 101-3004-60115 2,566.32 SANTA FE BUILDING MAINTE 104595 09/26/2014 AUG-JANITORIAL 101-3005-60115 1,288.26 SANTA FE BUILDING MAINTE 104595 09/26/2014 AUG-JANITORIAL 101-3006-60115 751.74 SANTA FE BUILDING MAINTE 104595 09/26/2014 AUG-JANITORIAL 101-3008-60115 2,881.50 SANTA FE BUILDING MAINTE 104595 09/26/2014 AUG-JANITORIAL 101-7003-60115 414.12 SHARK POOLS INC 104596 09/26/2014 SEP-FB POOL 101-3001-60184 488.75 SHARK POOLS INC 104596 09/26/2014 AUG-ESTADO/BERMUDA 101-7004-60189 125.00 SHARK POOLS INC 104596 09/26/2014 AUG-ESTADO/DESERT CLUB 101-7004-60189 125.00 SHARK POOLS INC 104596 09/26/2014 AUG-FONDA/BERMUDA 101-7004-60189 175.00 SHARK POOLS INC 104596 09/26/2014 AUG-LG'S FOUNTAIN 101-7004-60189 275.00 SHARK POOLS INC 104596 09/26/2014 AUG-FONDA/DESERT CLUB 101-7004-60189 150.00 SHARK POOLS INC 104596 09/26/2014 AUG-VONS FOUNTAIN 101-7004-60189 225.00 SHARK POOLS INC 104596 09/26/2014 AUG-HOME DEPOT 101-7004-60189 260.00 SMITH PIPE & SUPPLY CO 104597 09/26/2014 IRRIGATION 101-7004-60431 216.11 SOUTH COAST AIR QUALITY 104598 09/26/2014 AQMD GENERATOR FEES 101-6005-80101 663.62 SOUTH COAST AIR QUALITY 104598 09/26/2014 AQMD GENERATOR FEE 101-6005-80101 119.76 SPARKLETTS 104600 09/26/2014 YARD WATER 101-7003-60431 154.41 STAPLES ADVANTAGE 104603 09/26/2014 OFFICE SUPPLIES 101-6001-60400 45.09 STAPLES ADVANTAGE 104603 09/26/2014 OFFICE SUPPLIES 101-3001-60400 187.87 STAPLES ADVANTAGE 104603 09/26/2014 OFFICE SUPPLIES 101-1006-60400 134.56 TERRA NOVA PLANNING & R 104604 09/26/2014 JUL-AUG CONSULTING SVC 101-6002-60103 7,954.40 THYSSENKRUPP ELEVATOR C 104605 09/26/2014 ELEVATOR TEST 101-3008-60665 354.00 THYSSENKRUPP ELEVATOR C 104605 09/26/2014 MUSEUM-ELEVATOR TEST 101-3006-60691 177.00 TIME WARNER CABLE 104606 09/26/2014 FS#32 CABLE 9/16-10/15 101-2002-61101 61.83 TOPS'N BARRICADES INC 104607 09/26/2014 SIGNS 101-7003-60429 302.73 TOPS'N BARRICADES INC 104607 09/26/2014 SIGNS 101-7003-60429 22.68 TOPS'N BARRICADES INC 104607 09/26/2014 SIGNS 101-7003-60429 252.45 TRAFFEX ENGINEERS INC 104609 09/26/2014 TRAFFIC SERVICE 7/14 - 6/15 101-7006-60144 8,873.25 TYCO INTEGRATED SECURITY 104611 09/26/2014 OCT-ALARM 101-3002-60123 349.44 TYCO SIMPLEXGRINNELL 104612 09/26/2014 CITY HALL ELEVATOR R&M 101-3008-60108 698.00 UNDERGROUND SERVICE AL 104614 09/26/2014 DIG ALERT-30 101-7003-60431 45.00 UNITED WAY OF THE DESERT 104615 09/26/2014 CONTRIBUTION 101-0000-20981 75.00 UNIVERSAL TRAILERS INC 104616 09/26/2014 A/C REPAIR 101-2001-60175 915.88 US DEPARTMENT OF EDUCA 104617 09/26/2014 GARNISHMENT 101-0000-20985 5.33 VERIZON CALIFORNIA 104618 09/26/2014 CITY HALL DSL 9/4-10/3 101-1007-61300 349.49 VINTAGE ASSOCIATES 104619 09/26/2014 SEP-PARK MAINT 101-3004-60112 560.00 VINTAGE ASSOCIATES 104619 09/26/2014 SEP-PARK MAINT 101-3005-60108 28,907.00 VINTAGE ASSOCIATES 104619 09/26/2014 SEP-PARK MAINT 101-3006-60108 425.00 VINTAGE ASSOCIATES 104619 09/26/2014 SEP-PARK MAINT 101-7004-60189 12,200.00 WALTERS WHOLESALE ELECT 104621 09/26/2014 ELECTRICAL MATERIAL 101-7004-60431 199.38 WALTERS WHOLESALE ELECT 104621 09/26/2014 ELECTRICAL MATERIAL 101-7004-60431 104.18 WARD, LARRY W -ASSESSOR 104622 09/26/2014 MAP COPIES-PLANNING PRI 101-6002-60410 32.50 WATERLOGIC USA FINANCE 1 104623 09/26/2014 WATER COOLER 101-1007-60404 226.80 WILSON, RAYMOND JOHN N 104625 09/26/2014 FINGERPRINTING-REC INSTR 101-3003-60107 141.00 WIRELESS WATCHDOGS 104626 09/26/2014 ACCT MAI NT 8/14-9/13 101-1007-61301 188.00 Fund 101- GENERAL FUND Total: 127 987.43 _ 9/26/2014 3:54:21 PM ........ _ - _. --------- _ __ Page 2 of 7 61 Demand Register Packet: APPKT00271- SHM 9/26/14 „Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 218 - CV VIOLENT CRIME TASK FOR FIESTA FORD LINCOLN MERC 104557 09/26/2014 ARMORED VEH R&M 218-0000-60665 465.10 IMPERIAL IRRIGATION -GANG 104564 09/26/2014 ELECTRICITY 7/31-8/28 218-0000-60420 488.02 SPARKLETTS GANG TASK FO 104601 09/26/2014 AUG -WATER 218-0000-61200 32.00 Fund 218 - CV VIOLENT CRIME TASK FOR Total: 985.12 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN WILLDAN FINANCIAL SERVIC 104624 09/26/2014 ARBITRAGE 2002 BONDS 237-9001-60104 1,500.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 1,500.00 Fund: 401- CAPITAL IMPROVEMENT PROGR B W SIMMONS INC 104535 09/26/2014 ADA IMPROVEMENTS PH 2 401-1887-45010 4,993.86 CARQUEST 104541 09/26/2014 FUSE/BATT CARRIER 401-1891-45010 27.64 GRANITE CONSTRUCTION C 104560 09/26/2014 CONT SVC 2012-07 401-1884-45010 1,269,690.96 INDIAN SPRINGS GOLF CLUB 104565 09/26/2014 HORSESHOE DRAINAGE 401-1903-45010 15,561.00 ITERIS 104568 09/26/2014 VIDEO EQUIPMENT 401-1891-45010 1,026.00 JTB SUPPLY CO., INC. 104570 09/26/2014 POWER SUPPLY JEFF/VISTA 401-1891-45010 263.52 JTB SUPPLY CO., INC. 104570 09/26/2014 LED LIGHTS 401-1891-45010 4,431.24 JTB SUPPLY CO., INC. 104570 09/26/2014 EQUIP REPLACEMENT 401-1891-45010 948.24 JTB SUPPLY CO., INC. 104570 09/26/2014 LED STOCK 401-1891-45010 3,723.84 NAI CONSULTING INC 104576 09/26/2014 AUG -PROFESSIONAL SERVIC 401-1762-60185 282.34 NAI CONSULTING INC 104576 09/26/2014 AUG -PROFESSIONAL SERVIC 401-1804-60185 290.00 NAI CONSULTING INC 104576 09/26/2014 AUG -PROFESSIONAL SERVIC 401-1815-60103 290.00 NAI CONSULTING INC 104576 09/26/2014 AUG -PROFESSIONAL SERVIC 401-1871-60185 3,642.50 NAI CONSULTING INC 104576 09/26/2014 AUG -PROFESSIONAL SERVIC 401-1884-60103 2,020.00 NAI CONSULTING INC 104576 09/26/2014 AUG -PROFESSIONAL SERVIC 401-1885-60185 1,740.00 NAI CONSULTING INC 104576 09/26/2014 AUG -PROFESSIONAL SERVIC 401-1888-60103 2,610.00 NAI CONSULTING INC 104576 09/26/2014 AUG -PROFESSIONAL SERVIC 401-1889-60103 5,800.00 NAI CONSULTING INC 104576 09/26/2014 AUG -PROFESSIONAL SERVIC 401-1894-60103 145.00 NAI CONSULTING INC 104576 09/26/2014 AUG -PROFESSIONAL SERVIC 401-1896-60103 1,450.00 NAI CONSULTING INC 104576 09/26/2014 AUG -PROFESSIONAL SERVIC 401-1898-60103 4,495.00 NAI CONSULTING INC 104576 09/26/2014 AUG -PROFESSIONAL SERVIC 401-1899-60103 290.00 NAI CONSULTING INC 104576 09/26/2014 AUG- PROFESSIONAL SERVIC 401-1903-60103 725.00 NAI CONSULTING INC 104576 09/26/2014 AUG -PROFESSIONAL SERVIC 401-1904-60103 3,335.00 NAI CONSULTING INC 104576 09/26/2014 AUG -PROFESSIONAL SERVIC 401-1909-60103 2,610.00 0 & J LANDSCAPE CONSTRU 104579 09/26/2014 SRR IMPROVEMENTS 2013-0 401-1815-45010 538,427.40 PSOMAS INC 104586 09/26/2014 AUG -CONT SVC INSPECTION 401-1878-60108 1,750.00 PSOMAS INC 104586 09/26/2014 AUG -CONT SVC INSPECTION 401-1884-60108 2,100.00 PSOMAS INC 104586 09/26/2014 AUG -CONT SVC INSPECTION 401-1894-60108 950.00 RBF CONSULTING INC 104589 09/26/2014 JUN -DESIGN 401-1885-60185 507.60 TRI STATE LAND SURVEYORS 104610 09/26/2014 CONT SVC 2012-07 401-1884-60108 4,080.00 WALL, DOUG CONSTRUCTIO 104620 09/26/2014 CONST SVC H&W CENTER 401-1894-45010 132,021.71 Fund 401- CAPITAL IMPROVEMENT PROGR Total:2,01 ..,...2...w.....,.,. 0,2 7.85 Fund: 501- EQUIPMENT REPLACEMENT AUTOZONE 104534 09/26/2014 SAW OIL 501-0000-60676 9.71 AUTOZONE 104534 09/26/2014 BATTERY SERVICE 501-0000-60676 106.37 AUTOZONE 104534 09/26/2014 RETURN CREDIT 501-0000-60676 -15.00 AUTOZONE 104534 09/26/2014 MOTOR OIL 501-0000-60676 5.81 FU ELMAN 104558 09/26/2014 AUG -FUEL 501-0000-60674 1,409.94 HONDA YAMAHA OF REDLA 104562 09/26/2014 MOTORCYCLE REPAIRS 501-0000-60679 1,618.80 L & L AUTOMOTIVE 104571 09/26/2014 TK#52 REPAIRS 501-0000-60676 121.55 L & L AUTOMOTIVE 104571 09/26/2014 TK#70 SERVICE 501-0000-60676 205.12 L & L AUTOMOTIVE 104571 09/26/2014 TK#67 REPAIRS 501-0000-60676 397.59 MOUNTAIN VIEW TIRE 104575 09/26/2014 TK#49 SERVICE 501-0000-60676 37.79 R A N AUTO DETAIL 104587 09/26/2014 CAR WASHES 8/30 & 8/31 501-0000-43430 317.00 RON'S TOWING & STORAGE 104593 09/26/2014 TK#71 TOW 501-0000-60676 70.00 SOUTHERN CALIFORINIA GA 104599 09/26/2014 AUG -FUEL 501-0000-60674 382.92 TOWER ENERGY GROUP 104608 09/26/2014 FUEL 8/1-15/14 501-0000-60674 3,111.53 TOWER ENERGY GROUP 104608 09/26/2014 FUEL 8/16-31/14 501-0000-60674 2,549.44 Fund 501- EQUIPMENT REPLACEMENT Total: 10,328. 57 9/26/2014 3:54:21 PM Page 3 of 7 62 Demand Register Packet: APPKT00271- SHM 9/26/14 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 502 - INFORMATION TECHNOLOGY INTELESYS COMMUNICATIO 104567 09/26/2014 SHORTEL MAINT 10/9/14-10 502-0000-60300 7,248.00 SPS VAR, LLC 104602 09/26/2014 SERVER MAINT 10/8/14-10/ 502-0000-60300 1,575.00 TYLER TECHNOLOGIES 104613 09/26/2014 CUSTOMER RELATIONSHIP S 502-0000-80100 5,951.80 TYLER TECHNOLOGIES 104613 09/26/2014 RECEIPT PRINTER 502-0000-60421 2,100.00 Fund 502 - INFORMATION TECHNOLOGY Total: 16,874.80 Grand Total: 2,167,903.77 9/26/2014 3:54:21 PM Page 4 of 7 63 Demand Register Fund Summary Fund 101 -GENERAL FUND 218 - CV VIOLENT CRIME TASK FOR 237 - SUCCESSOR AGCY PA 1 ADMIN 401- CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Grand Total Account Number 101-0000-10502 101-0000-20949 101-0000-20981 101-0000-20985 101-0000-41400 101-0000-42406 101-1001-60351 101-1002-60400 101-1004-60103 101-1004-60320 101-1004-60321 101-1005-60352 101-1005-60400 101-1005-60420 101-1006-60400 101-1007-60402 101-1007-60404 101-1007-60470 101-1007-61300 101-1007-61301 101-2001-36310 101-2001-60175 101-2002-61101 101-3001-60157 101-3001-60184 101-3001-60400 101-3002-60115 101-3002-60123 101-3002-60125 101-3002-60420 101-3003-60107 101-3003-60122 101-3003-60149 101-3004-60112 101-3004-60115 101-3004-60665 101-3005-60108 101-3005-60115 101-3005-60424 101-3005-60554 101-3006-60108 101-3006-60115 101-3006-60682 101-3006-60691 101-3007-60410 101-3007-60461 101-3007-60462 Account Summary Account Name Museum Petty Cash LT Care Insurance Pay United Way Deductions Garnishments Payable Transient Occupancy Ta Golf Cart Permits Membership Dues Office Supplies Professional Travel & Training Training & Education Subscriptions & Publicati Office Supplies Operating Supplies Office Supplies Forms Bottled Water Postage Utilities - Telephone Mobile/Cell Phones Blood/Alcohol Testing Special Enforcement Fu Utilities - Electricity Rent Expense Fritz Burns Park Office Supplies Janitorial Security & Alarm Temporary Agency Servi Operating Supplies Instructors Credit Card Fees Special Events Landscape Contract Janitorial Maint.-Other Equipment Technical Janitorial Materials - Irrigation & L LQ Park Building Technical Janitorial Uninterrupted Power(U Repair & Maintenance Printing Economic Development/ Media Expense Amount 127,987.43 985.12 1,500.00 2,010,227.85 10,328.57 16,874.80 2,167,903.77 Expense Amount 100.00 106.00 75.00 205.33 6.19 20.00 5,050.66 32.40 115.00 9.51 6.08 64.81 3.96 94.71 143.02 95.08 226.80 163.74 349.49 352.73 105.00 915.88 61.83 3,220.00 488.75 187.87 916.20 349.44 1,064.03 121.34 141.00 40.00 21.73 560.00 2,566.32 1,684.21 28,907.00 1,288.26 1,052.00 1,196.21 425.00 751.74 500.00 177.00 60.54 2,246.25 800.00 Packet: APPKT00271- SHM 9/26/14 Report Summary 9/26/2014 3:54:21 PM Page 5 of 7 64 Demand Register Account Summary Account Number Account Name Expense Amount 101-3008-60108 Technical 1,454.47 101-3008-60115 Janitorial 2,881.50 101-3008-60665 Maint.-Other Equipment 354.00 101-3008-60667 HVAC 1,240.00 101-3008-60682 Uninterrupted Power(U 3,590.00 101-6001-60125 Temporary Agency Servi 544.00 101-6001-60400 Office Supplies 45.09 101-6002-60103 Professional 7,954.40 101-6002-60410 Printing 32.50 101-6004-31190 Admin Citation Services 376.00 101-6004-51070 Animal Shelter 8,664.32 101-6004-60108 Technical 92.00 101-6005-60107 Instructors 67.73 101-6005-61304 Mobile/Cell Phones 152.10 101-6005-80101 Machinery & Equipment 783.38 101-7001-60104 Consultants 2,927.38 101-7002-60183 Map/Plan Checking 1,378.00 101-7002-60320 Travel & Training 330.00 101-7003-56490 Asphalt 163.62 101-7003-60115 Janitorial 414.12 101-7003-60429 Signs 577.86 101-7003-60431 Materials 547.84 101-7003-60690 Uniforms 189.82 101-7004-60189 Technical 13,535.00 101-7004-60423 Supplies -Graffiti 455.34 101-7004-60431 Materials 1,010.08 101-7004-61116 Utilities - Electric - Signal 1,018.04 101-7004-61117 Utilities - Electric - Medi 37.48 101-7006-60104 Consultants 11,230.00 101-7006-60144 Contract Traffic Enginee 8,873.25 218-0000-60420 Operating Expenses 488.02 218-0000-60665 Maint.-Other Equipment 465.10 218-0000-61200 Utilities - Water 32.00 237-9001-60104 Consultants 1,500.00 401-1762-60185 Design 282.34 401-1804-60185 Design 290.00 401-1815-45010 Construction 538,427.40 401-1815-60103 Professional 290.00 401-1871-60185 Design 3,642.50 401-1878-60108 Technical 1,750.00 401-1884-45010 Construction 1,269,690.96 401-1884-60103 Professional 2,020.00 401-1884-60108 Technical 6,180.00 401-1885-60185 Design 2,247.60 401-1887-45010 Construction 4,993.86 401-1888-60103 Professional 2,610.00 401-1889-60103 Professional 5,800.00 401-1891-45010 Construction 10,420.48 401-1894-45010 Construction 132,021.71 401-1894-60103 Professional 145.00 401-1894-60108 Technical 950.00 401-1896-60103 Professional 1,450.00 401-1898-60103 PROFESSIONAL 4,495.00 401-1899-60103 Professional 290.00 401-1903-45010 Construction 15,561.00 401-1903-60103 Professional 725.00 401-1904-60103 Professional 3,335.00 401-1909-60103 Professional 2,610.00 Packet: APPKT00271- SHIM 9/26/14 9/26/2014 3:54:21 PIN Page 6 of 7 65 Demand Register Account Summary Account Number Account Name Expense Amount 501-0000-43430 Car Washes 317.00 501-0000-60674 Fuel & Oil 7,453.83 501-0000-60676 Vehicle Repair & Mainte 938.94 501-0000-60679 Motorcycle Repair & Ma 1,618.80 502-0000-60300 Maintenance Agreemen 8,823.00 502-0000-60421 Supplies - Software 2,100.00 502-0000-80100 Machinery & Equipment 5,951.80 Grand Total: 2,167,903.77 Project Account Summary Project Account Key Expense Amount **None** 2,167,903.77 Grand Total: 2,167,903.77 Packet: APPKT00271- SHM 9/26/14 9/26/2014 3:54:21 PM Page 7 of 7 66 City of La Quinta, CA Payables Left To Pay Again Vendor Set: 01- Vendor Set 01 Bank: APBNK-APBNK Vendor Number Vendor Name 07589 WILLIAM REARDON Payment Type Payment Number Check 104530 Payable Number: REFUND Description REFUND PRMT BRE2014-1007 Payment Reversal Register APPKT00263 - REARDON CK REVRSL Total Vendor Amount -148.93 Original Payment Date Reversal Date Payment Amount 09/19/2014 09/19/2014 -148.93 Payable Date Due Date Payable Amount 09/19/2014 09/19/2014 148.93 Payment Reversal Register Packet: APPKT00263 - REARDON CK REVRSL Bank Code Summary Bank Code Canceled Payables Payables Left To Pay Again Total APBNK 0.00 -148.93 -148.93 Report Total: 0.00 148.93 -148.93 9/ 1.9/201.4 3 18 45 PYA 68 Page 2 of 2 Cs*l ATTACHMENT 2 CITY OF LA QUINTA BANK TRANSACTIONS 8/23/14 - 9/26/14 08/27/14 WIRE TRANSFER - DEBT SERVICE PAYMENT $11,650,168.97 08/29/14 WIRE TRANSFER - PERS $46,916.59 09/03/14 WIRE TRANSFER - HEALTH PREMIUM $74,894.49 09/04/14 WIRE TRANSFER - LANDMARK $165,123.27 09/12/14 WIRE TRANSFER - ICMA $7,492.84 09/12/14 WIRE TRANSFER - PERS $46,982.76 09/12/14 WIRE TRANSFER - TASC $382.50 09/12/14 WIRE TRANSFER - DEBT SERVICE PAYMENT $81,307.26 09/16/14 WIRE TRANSFER - TASC $475.42 09/17/14 WIRE TRANSFER - DEBT SERVICE PAYMENT $525,000.00 09/23/14 WIRE TRANSFER - LANDMARK $1.10,713.14 09/26/14 WIRE TRANSFER - ICMA $7,092.84 09/26/14 WIRE TRANSFER - PERS $46,985.00 09/26/14 WIRE TRANSFER - LQCEA $382.50 TOTAL WIRE TRANSFER OUT $12,763,917.58 rill VA CITY MEETING DATE: October 7, 2014 ITEM TITLE: ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE ON-SITE IMPROVEMENTS FOR TRACT MAP NO. 33336, PALO VERDE I I AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 10 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Adopt a resolution to extend the time to complete on-site improvements as specified in the approved Subdivision Improvement Agreement for Tract Map No. 33336, Palo Verde II. EXECUTIVE SUMMARY: Final Tract Map No. 33336 for the Palo Verde II residential development was approved in 2009. The development is located on the north side of Avenue 58 and west of Madison Street (Attachment 1). • The developer, Standard Pacific Corp, has requested City Council approval of a time extension of the Subdivision Improvement Agreement to October 7, 2015 to complete the on-site improvements. On-site improvements are not necessary at this time and there have been no requests for either the on-site or off-site improvements. FISCAL IMPACT: None. Bonds of sufficient value are currently in place to secure the incomplete improvements. BACKGROUND/ANALYSIS: On January 20, 2009, the City Council approved Tract Map No. 33336. The developer has constructed the basin landscaping and graded the site, but the majority of the on-site improvements have not been constructed. Ina letter dated July 23, 2014 (Attachment 2), the developer explains that the current housing market conditions have not yet improved to the necessary threshold to construct the required improvements. Consequently, the r` developer is requesting an additional time extension to complete the improvements. The remaining on-site improvements include street improvements, storm drain improvements, water, sewer and dry utilities connections, and monumentation. Staff has received no requests regarding these on-site improvements and therefore recommends approval of a one-year extension to the Subdivision Improvement Agreement for this project. ALTERNATIVES: Since no requests for the required improvements have been received, staff does not recommend an alternative. Report prepared by: Bryan McKinney, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Letter from Standard Pacific Homes 73 RESOLUTION NO. 2014 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON-SITE IMPROVEMENTS AS SPECIFIED IN THE SUBDIVISION IMPROVEMENT AGREEMENT UNTIL OCTOBER 7, 2015 FOR TRACT MAP NO. 33336, PALO VERDE II WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 33336, Palo Verde 11, on January 20, 2009; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the developer begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the developer to complete construction of the improvements by May 15, 2013 shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The time for the completion of the on-site improvements as required by the approved SIA is extended to October 7, 2015. SECTION 2. The time extension for completing the improvements shall expire when City offices close for regular business on October 7, 2015 if the installation of the improvements has not been completed. SECTION 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. SECTION 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. 74 Resolution No. 2014 - Tract Map No. 33336 Adopted: October 7, 2014 Page 2 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 7t" day of October 2014, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California W. ATTACHMENT 1 TM 33336 PALO VERDE II VICINITY MAP NOT TO SCALE Vil rM ATTACHMENT 2 TAN AD PACIF°IC HoME July 23, 2014 Mr. Timothy R. Jonasson, PE Public Works Director; City Engineer City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Re Request for Time Extension for Improvements Tract Map No. 33336 — Mirage of La Quinta (a.k.a. Palo Verde) Subdivision Improvement Agreement (SIA); On-site Improvements Dear Mr. Jonasson: Pursuant to Section 8 of the Subdivision Improvement Agreement for Tract Map No. 33336, this letter is meant to serve as our application to the City Council for an extension of time for completion of the on-site improvements. The current housing market conditions have not yet improved to the necessary threshold to begin the required improvements in support of the planned neighborhood. It should be noted that the improvements for this tract have not commenced, with the exception of the basin landscaping. This community was placed on hold due to the downturn in the housing market. We continue to evaluate market conditions in order to determine a starting date that will provide the best likelihood of a successful build -out for the community. We currently anticipate re -starting the community sometime in 2015. We would like to request an extension of the SIA to 12/31/15. Below is our current best estimate for completion of the improvements: ..... .._.. Improvement ........_..._.._..m, . Current % Complete ........ . Estimated Completion _ m, ..... -- Street ......_. �.. _..... _. 0 12/31 / 15 Storm Drain0 12/31/15 — -- ....... _ .11.11.:. Domestic Water0 __----- ......................— — 12/31/15 Ser.._.. Sewer ..__..... .................��...w.m....._ 0 — 12/31/15....m........... __.... __ ... . r .-._. _-_-_____..___-- Dry Utilities0 . __. ........ _. -------- -- ............1111..... _,,,,,,,___ _.....� �..___............ 12/31/15 ........�............_____. --- Basin Landscaping------- ------- ....._ 10..0 n/a...- ......._.�nmm_ 1111 ---- -------- .......... Monumentation 1 I'll, .�........ ......... 0 12/31/15 Southern California — Inland Empire Division 255 E. Rincon Street, Suite 200, Corona, CA 92879 1 Tel (950895..5500 1 Fax (950898,5580 1 www.standaxrdpacifichorne?A m Please feel free to contact me directly at (951) 898-5500 should you have any questions. Sincerely, STANDARD PACIFIC HOMES — Inland Empire a Division of Standard Pacific Corp. Brian M. Jacobson, ' Project Manager C: File Amy Yu, City of La Quinta Southern California — Inland Empire Division 255 E. Rincon Street, Suite 200, Corona, CA 92879 1 Tel (951)898.5500 1 Fax (951)898.5580 1 www.standardpacifichomeUbm CITY MEETING DATE: October 7, 2014 ITEM TITLE: ACCEPT ON-SITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP NO. 29963, CORAL MOUNTAIN COURT AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 11 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Accept the on-site improvements associated with Tract Map No. 29963, Coral Mountain Court; authorize staff to release the performance security; and direct staff to release the labor and materials security 90 days after City Council acceptance of the improvements. EXECUTIVE SUMMARY: • Coral Mountain Court is a residential development located north of Avenue 58, west of Madison Street (Attachment 1). • The developer, Baumann Family Trust, has completed all obligations of the on- site Subdivision Improvement Agreement and has requested release of the performance and labor and materials securities. • Staff has verified satisfactory completion of these improvements and recommends acceptance of the on-site improvements. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The developer of the Coral Mountain Court has completed all on-site improvements required by the conditions of approval for Tract Map No. 29963. The on-site improvements include asphalt concrete pavement, curb and gutter, potable water and sewer improvements, dry utilities, and survey monumentation. No off-site improvements were required as part of this project. Staff has inspected the improvements and verified that they meet City standards. 80 ALTERNATIVES: Acceptance of these improvements is a ministerial action necessary for the release of the on-site improvement security. Since the improvements have been inspected and have been found to meet City standards, staff does not recommend any alternatives. Report prepared by: Bryan McKinney, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachment: 1. Vicinity Map 81 ATTACHMENT 1 TM 29963 CORAL MOUNTAIN COURT z 0 V) w W u - W 54TH AVENUE IA QUINTA v x SITE z P 0 0 58TH AVENUE VICINITY NOT TO SCALE V) z 0 W s AIRPORT BLVD (56TH AVE) MAP 82 83 CITY MEETING DATE: October 4, 2014 ITEM TITLE: APPROVE CIVIC CENTER CAMPUS VETERANS ACKNOWLEDGEMENT AREA APPLICATIONS AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 12 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve veteran applications to be included on the Civic Center Campus veterans' acknowledgment area sculpture. EXECUTIVE SUMMARY: • Each year, resident veterans submit applications to participate in the City's annual veterans' tribute. • Applications are reviewed by staff and then submitted to City Council for approval. • Once approved, the names, ranks, and dates of service for each veteran are etched into bronze panels located on the veterans' acknowledgement area sculpture. FISCAL IMPACT: The cost of adding the names to the bronze plates will be approximately $500, which includes etching (10 names at $40 per person) and shipping costs. There is sufficient funding in the Art in Public Places budget. BACKGROUND/ANALYSIS: On September 18, 2001, City Council approved the criteria for acknowledgment area monuments for veterans, artists and sports figures to be located on the Civic Center Campus. 84 All branches of the military identified by the Department of Veterans Affairs, including reservists who served a minimum of six years and merchant marines who served on active duty, are considered . Specific criteria include being a three-year La Quinta resident (past or present) and proof of military service. As of this report, the following ten applications have been submitted for consideration: Name Branch of Service Date of Service Albert Bisaccia Army 1967-1969 Fred Deboom Army 1954-1956 Wayne C. Nystrom Army 1943-1945 Joseph Perlow (Deceased) Army 1953-1979 Ronald Fitzpatrick Marines 1959-1962 Donnaldson Johnstone Navy 1942-1946 Stephan Larsen Navy 1984-1994 Lawrence McCoy Navy 1968-1971 Roy M. Pitkin Navy 1963-1965 Harold Lyons Air Force 1944-1946 Applications and supporting materials are on file with the Community Services Department. Staff will confirm the spelling of names, ranks, and dates with the applicants. As part of the tribute, the City Council recognizes each veteran with a certificate of appreciation and calls attention to the art piece with their newly added name. Staff is planning an event for Tuesday, November 11, 2014, Veterans' Day, at which time those listed as part of the acknowledgment area will be recognized and given a certificate. ALTERNATIVES: Council may choose to approve any or all applications. Report prepared by: Tustin K. Larson, Marketing & Events Supervisor Report approved for submission by: Edie Hylton, Deputy City Manager 85 CITY MEETING DATE: October 7, 2014 ITEM TITLE: ACCEPT PHASE I PAVEMENT MANAGEMENT PLAN STREET IMPROVEMENTS AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 13 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Accept the Phase I Pavement Management Plan Street Improvements project as 100 percent complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $88,240, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY: • As part of the Fiscal Year 2013/2014 Pavement Management Plan (PMP), portions of Calle Tampico, Avenue 52, Avenida Bermudas and Park Avenue were overlaid with new asphalt paving and curb ramps. These streets were also upgraded to meet current Americans with Disabilities Act (ADA) standards. • The work has now been completed. Staff recommends that the City Council accept the improvements in order to complete the contract and allow final payment. FISCAL IMPACT: Contract Accounting Original Contract Amount $ 1,588,423 Contract Change Order Nos. 1 and 2 $ 155,647 Final Contract Quantity Adjustment CCO No. 3 $ 20,713 Final Contract Amount $ 1,764,783 PMP Budget* $ 3,632,714 Revised Contract Total ($1,764,783) FY2013/14 Washington St. Rehabilitation & FY2014/15 Slurry Seal Project ($1,500,000) Inspection, Survey, Plans and Other Miscellaneous Construction Costs ($ 14,415) Design, Professional, and Personnel Costs ($ 255,000) Remaining Funds $98,516 *In addition to the this project, the PMP budget also includes the Fiscal Year 2013/2014 Phase II project to rehabilitate Washington Street from Avenue 52 to Calle Tampico as well as the Fiscal Year 2014/2015 slurry seal project for the upper Cove, Highway 111/Washington Street, and the entryway into SilverRock Resort. Adequate funding exists for project close out. BACKGROUND/ANALYSIS: As part of the City's PMP, the following streets were scheduled for rehabilitation during Fiscal Year 2013/2014: • Calle Tampico between Eisenhower Drive and Washington Street • Calle Tampico between Washington Street and Park Avenue • Park Avenue between Calle Tampico and Avenue 50 • Avenue 52 between Washington Street and SilverRock Way • Avenida Bermudas between Avenue 52/Calle Sinaloa and Calle Nogales On May 20, 2014, Granite Construction Company was awarded the construction contract for this project in the amount of $1,588,423. Contract Change Order No. 1 was issued for lowering intersection survey monuments and a credit for the amount of concrete removed on the curb ramps. Contract Change Order No. 2 was approved and ratified by City Council on August 5, 2014, for repair of failed asphalt on Calle Tampico. Contract Change Order No. 3 was issued for a contract quantity adjustment between the bid quantities and the actual quantities installed. A notice to proceed was issued on June 18, 2014 with 60 working days allowed for completion of the work. No time extensions were required for the additional work. The project was deemed substantially complete on August 20, 2014. Per project specifications, no liquidated damages or early completion incentives are recommended. The project's construction effort is now 100 percent complete and is in compliance with the plans and specifications. Staff, therefore, recommends acceptance of the project and release of the retention thirty-five days after the Notice of Completion is recorded. 87 ALTERNATIVES: Since the project has been constructed and reviewed for conformance to the plans and specifications, no alternative is recommended. Report prepared by: Ed Wimmer P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer 88 89 CITY MEETING DATE: October 7, 2014 ITEM TITLE: ACCEPT SPORTS COMPLEX LIGHTING, REHABILITATION AND EXPANSION IMPROVEMENTS AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 14 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Accept the Sports Complex Lighting, Rehabilitation and Expansion Improvements as 100 percent complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $17,727, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY: • This project entailed installing field lights and upgrading the wiring and electrical panels at the La Quinta Sports Complex baseball and football fields. • The work has been completed; therefore, staff recommends that the City Council accept the improvements in order to complete the contract and allow final payment. FISCAL IMPACT: Adequate funding exists for project close out. The following is the final accounting for this project: Original Contract Amount $ 339,900 Contract Change Order No. 1 $ 14.630 Final Contract Amount $ 354,530 Project Budget $ 888,875 Final Contract Amount ($ 354,530) Utilities, Plans, Musco Lights, and Other Miscellaneous Construction Costs ($328,147) Design, Professional, Testing, Inspection, Survey, Personnel ($ 150,8391 Funds Remaining $ 55,359 NQ BACKGROUND/ANALYSIS: The La Quinta Sports Complex was built in the late 1980s through a partnership with Desert Sands Unified School District. After 30 years of use, both parties agreed that improvements were needed to accommodate increasing demand for lighted football and baseball fields. This rehabilitation and expansion project modified and improved the lighting system so each field may be lit independently (thereby reducing power costs), and new lights were installed to expand field use. On April 15, 2014, Ace Electric, Inc. was awarded a construction contract in the amount of $339,900. The City advance purchased 11 new light poles from the lighting equipment manufacturer to ensure the equipment could be installed during the summer school break. On May 28, 2014, a notice to proceed was issued for 60 working days to complete the work. Contract Change Order No. 1 was approved on August 7, 2014 in the amount of $14,630. It allowed for the installation of primary conduits for Imperial Irrigation District service and the installation of an adjustment ring for the Verizon vault. It also allowed for several credits, including one for using existing conduits and another for the restoration of turf in seed in lieu of sod. The project was deemed substantially complete on September 5, 2014. Per project specifications, no liquidated damages or early completion incentives are recommended. The project is now 100 percent complete and in compliance with the plans and specifications. Staff recommends acceptance of the project and release of the retention thirty-five days after the Notice of Completion is recorded. ALTERNATIVES: Since the project has been constructed and reviewed for conformance to the plans and specifications, no alternative is recommended. Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer 1*s CITY MEETING DATE: October 7, 2014 ITEM TITLE: ACCEPT PHASE II MISCELLANEOUS AMERICANS WITH DISABILITIES ACT PUBLIC FACILITY IMPROVEMENTS PROJECT AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 15 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Accept the Phase II Miscellaneous Public Facility Americans with Disabilities Act Improvements as 100 percent complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $7,568, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY: • This project entailed reconfiguration of parking stalls, ramps, and sidewalks that were identified in the City's Americans with Disabilities Act (ADA) Accessibility Self -Evaluation in order to bring the La Quinta Park and La Quinta Library into ADA compliance. • The work has been completed. Staff requests that City Council accept the improvements in order to complete the contract and allow final payment. FISCAL IMPACT: The following is the final accounting for this project, which had a total available budget of $255,711: Original Contract Amount $ 150,166 Contract Change Order No. 1 $ 1,176 New Contract Total $ 151,342 Amount Paid to Date ($138,781) Total Retention to be Released ($ 7,568) Amount Remaining to be Billed $ 4,993 Adequate funding exists to close this project out. 1*1 BACKGROUND/ANALYSIS: In 2011, the City conducted an ADA accessibility self-evaluation of its public facilities. This survey identified the need for certain ADA improvements at the La Quinta Park, Civic Center Campus, and Library. The improvements were broken into two phases: Phase 1 included improvements that required no engineering design and could be completed by a general contractor while Phase 2 included improvements that required engineered plans and specifications. On April 15, 2014, B.W. Simmons, Inc. was awarded the contract for the Phase II improvements in the amount of $150,166, which included reconstructing portions of ADA parking stalls and installing ADA -compliant access ramps at the La Quinta Community Park and Library. A notice to proceed was issued on May 19, 2014 with a completion time of 45 days. Contract Change Order No. 1 was approved on September 11, 2014 in the amount of $1,176. It allowed for removal of welded wire mesh found in the sidewalk, and also allowed for an adjustment between bid quantities and actual quantities. The project was deemed substantially complete on July 25, 2014. Per project specifications, no liquidated damages or early completion incentives are recommended. Therefore, staff recommends acceptance of the project and release of the retention 35 days after the Notice of Completion is recorded. ALTERNATIVES: Since the project has been constructed and reviewed for conformance to the plans and specifications, staff does not recommend any alternatives to the recommended action. Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer M CITY MEETING DATE: October 7, 2014 ITEM TITLE: APPROVE PROFESSIONAL SERVICES AGREEMENT WITH HENSON CONSULTING GROUP, LLC FOR STAFF DEVELOPMENT SERVICES AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 16 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve a Professional Services Agreement with Henson Consulting Group for staff development services. EXECUTIVE SUMMARY: • Henson Consulting Group (HCG) has worked with City staff since 2010 to facilitate organizational change, which included assisting with the workforce reduction effort, implementing the new financial and permitting technology systems; formulating a classification and compensation system; and redesigning business processes to enhance service levels. • These changes have established the foundation for a high performing, customer oriented culture. • HCG will assist staff on an as -needed basis to design customer service training modules for all employees, develop process performance measures, and train staff on Lean Six Sigma (formal set of techniques for continuous process improvement training). FISCAL IMPACT: The estimated annual cost would range from $50,000 to $75,000. The agreement is for a five-year term. These costs would be allocated in the Information Technology Contract Services Account. BACKGROUND/ANALYSIS: In the summer of 2012, the City embarked on a three-year plan to create the City 1*0 of the 21" Century. The City contracted with HCG in August 2012 to facilitate a work program to work toward that end. In carrying forward the objectives set forth by the City, HCG worked with City departments to implement new technology systems, enact a new classification and compensation system, and develop training programs to prepare employees for the new systems. Simultaneously, HCG worked with the City's Executive Team to shift the focus of the organization to a better customer service mindset. In order to maintain the momentum generated by these investments while up - leveling services, HCG will assist the City in refining business processes associated with the recently installed technology systems to support the rollout of the Customer Service Center. Utilizing the new technology systems to process all customer transactions, the Customer Service Center will be one central location inside City Hall where a customer can access all City services. Staff will need HCG's expertise in designing the systems to refine internal business processes across City departments so that services can be easily accessed at the Customer Service Center. City staff requires advanced analytical tools to lead the organization. HCG will embark on a Lean Six Sigma training program with the purpose of institutionalizing a culture of continuous improvement. Lean Six Sigma improves the quality and speed of work product by identifying and removing the causes of error and standardizing business processes. Also, they will work with City staff to found an in-house training program called "La Quinta University" for employees who are looking to drive a high performance organization. The University will include classes on leadership, contract management, public speaking, coaching, and budgeting. HCG offers the expertise needed for staff to establish performance measures and a reporting system to support the City's new high-performance, customer -oriented organization. The Customer Service Center will be expedited with the addition of HCG's services and staff will have more available time to undertake day to day operations while making progress on existing City initiatives. ALTERNATIVES: As the City does not have sufficient in-house resources to fully implement key City initiatives in a timely manner, staff does not recommend an alternative. Report prepared by: Chris Escobedo, Assistant to City Manager Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1 . Professional Services Agreement 1*b7 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and HENSON CONSULTING GROUP("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to staff development services, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work and Standard of Work. Last revised 5-20-14 1 96 a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services ("Additional Services") when directed to do so by the Contract Officer. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforeceable. Failure of Consultant to secure the Contract Manager's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time due, whether by way of compensation, restitution, quantum meruit, etc. for Additional Services provided without the appropriate authorization from the Contract Manager. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.2 of this Agreement. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B," except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation will include payment for time and materials based upon Consultant's Last revised 5-20-14 97 rate schedule, or such other methods as may be specified in the Schedule of Compensation. Compensation may include the reimbursement for actual and necessary expenditures for reproduction costs, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Compensation for Additional Services. Additional services approved in advance by the Contract Manager pursuant to Section 1.6 of this Agreement, "Additional Services," shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for additional services must be approved by the La Quinta City Council. Under no circumstances shall Consultant receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1 .6 of this Agreement. 2.3 Method of Billing. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit C (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, Last revised 5-20-14 98 acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with Sections 8.7 or 8.8 of this Agreement, the term of this agreement shall commence on October 8, 2014 and terminate on June 30, 2019. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a.Cindy Henson, Chief Executive Officer E-mail: c ii iii d..... p..Il e iii s o iii co iii s u 116: ii ii7....J..!!:..!! ..11 ..:.....9 iii..°. ....... .............. It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be the Assistant to City Manager or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. Last revised 5-20-14 99 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the Commercial General Liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial Auto Liability (at least as broad as ISO CA 0001) Last revised 5-20-14 100 $500,000 (per accident) Errors and Omissions Liability $500,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $500,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi- trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $500,000per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: Last revised 5-20-14 101 a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.3 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1 . Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. Last revised 5-20-14 102 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 9. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Consultant agrees not to self -insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or Last revised 5-20-14 103 elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or toward performance of this Agreement. 13. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of Last revised 5-20-14 104 clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 20. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 INDEMNIFICATION. 6.1 General Indemnification Provision. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant Last revised 5-20-14 105 shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 6.2 Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. a. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals. Last revised 5-20-14 106 1. Applicability of Section 6.2(b). Notwithstanding Section 6.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 6.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 7.0 RECORDS AND REPORTS. 7.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 7.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of Last revised 5-20-14 107 the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 7.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that Last revised 5-20-14 108 nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.7. 8.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after Last revised 5-20-14 109 compliance with the provisions of Section 8.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the Last revised 5-20-14 110 address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: City Manager 78-495 Calle Tampico La Quinta, California 92253 To Consultant: HENSON CONSULTING GROUP Attention: Chief Executive Officer 555 Front Street #702 San Diego, CA 92101 10.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 10.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Frank J. Spevacek, City Manager ATTEST: Last revised 5-20-14 Date INS Susan Maysels, City Clerk APPROVED AS TO FORM: William H. Ihrke, City Attorney CONSULTANT: By: Name: Title: Date: Last revised 5-20-14 112 Exhibit A Scope of Services Provide training, coaching expertise in Leadership, Management, Organizational Development, Human Resources, Information Technology and Development Services. • Work with City staff to establish clear service delivery measures, • Teach staff at all levels in the organization critical thinking skills and analytitcal tools to evaluate measurement results, • Design and develop customer service training for all employees, • Train staff on a Lean Six Sigma Approach to focus on customer satisfaction and culture of continuous change, • Executive coaching, • Staff development and training programs, • Business process review and redesign, • Train staff on root cause analysis in decision making. Please see attached "statement of qualifications." Last revised 5-20-14 18 113 Exhibit B Schedule of Compensation The existing hourly rate is $175.00. Henson Consulting Group does not charge clients for mileage, parking, telephone or fax expenses, general postage or incidental copies. Henson Consulting Group will issue monthly invoices, payable within 30 days, unless otherwise agreed upon in advance. Invoices identify tasks completed to date, hours expended and the hourly rate. ISE Exhibit C Schedule of Performance Consultant shall complete all services identified in the Scope of Services, Exhibit "A" of this Agreemement in a timely manner for the fiscal year. Last revised 5-20-14 20 115 Exhibit D Special Requirements None Last revised 5-20-14 21 116 Date: September 8, 2014 To: Chris Escobedo, Assistant to City Manager Subject: Henson Consulting Group Scope of Services Statement of Qualifications As the lead consultant for Henson Consulting Group, I have Continuous Process Improvement and Lean Six Sigma (LSS) certifications and experiences, listed below. Certifications: Lean Six Sigma (LSS) — Motorola University Statistical Process Control — U.S. Navy Continuous Process Improvement / Kaizen - Convair Total Quality Management — General Dynamics Accreditation —Accelerating Implementation Management Consulting Experience using Tools: General Dynamics Convair GDE Systems San Diego Gas & Electric AT&T Computer Sciences Corporation County of San Diego Should we need master level Lean Six Sigma (LSS) skills, I would bring in my sub -consultant that is a Lean Six Sigma Master Black Belt (MBB) and trains LSS Green Belts world-wide in the Manufacturing, Information Technology, and Service Industries. Henson Consulting Group provides expertise in Leadership, Management, Organizational Development, Human Resources, Information Technology and Development Services but has worked alongside staff to develop skills and expertise within the staff for organizational sustainability. Our existing rates are $175 per hour and we do not charge for travel within southern California. We look forward to maintaining the organizational momentum and contributing our efforts to develop skills and expertise within the city staff for organizational sustainability in creating the City of La Quinta as the City of the 21" Century. Sincerely, Cynthia L. Henson SSSFront St. #7UZ San Diego, CA 92101 858'248'7701 IMP CITY MEETING DATE: October 7, 2014 ITEM TITLE: APPROVE FIRST ROUND COMMUNITY SERVICES GRANTS AND FUNDING REQUESTS AGENDA CATEGORY: BUSINESS SESSION: 1 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve funding for the following organizations: Children's Discovery Museum of the Desert for $2,500; CVSPIN, Inc., dba Patriot Ride For Our Heroes for $5,000; Desert Area Chapter Oncology Nursing Society for $500; Hidden Harvest for $5,000; International Classical Concerts of the Desert for $1 ,000; La Quinta Middle School for $10,000; Martha's Village and Kitchen, Inc. for $2,500; Virginia Waring International Piano Competition for $500. EXECUTIVE SUMMARY: • Community Services Grants and funding requests are considered by City Council twice per fiscal year. • Grant applications are initially reviewed by a designated Ad -Hoc Review Committee that recommends the applications for City Council consideration. The City Council may approve or modify the recommendations. • The grants and funding requests listed within this report comprise the first round of submitted grants. FISCAL IMPACT: Grant funding for Fiscal Year 2014/2015 is budgeted at $60,000 and a total of $67,700 in requests were received by 13 organizations. The Ad Hoc Committee recommends funding $27,000 of these requests. Funding will come from the Special Project account. MR BACKGROUND/ANALYSIS: Per Grant Guidelines (Attachment 1), Community Services Grants may only be awarded to 501(c)3 non-profit organizations that benefit La Quinta residents. The grants are limited to $5,000 per request and consecutive fiscal year funding is not allowed, with the exception of requests for City facility rental fees. The initial review was done by an Ad Hoc Review Committee, comprised of Council Members Franklin and Evans. The following table summarizes the grant requests and Ad Hoc Committee's first round recommendations: Applicant Requested Committee Recommendation Children's Discovery Museum of the Desert $1,000 $2,500 CVSPIN, Inc., dba Patriot Ride For Our Heroes $10,000 $5,000 Desert Area Chapter Oncology Nursing Society $1,200 $500 Hidden Harvest $5,000 $5,000 International Classical Concerts of the Desert $5,000 $1,000 $5,000 for Physical Fitness Programs and $5,000 for La Quinta Middle School $20,000 Cultural Events Martha's Village and Kitchen, Inc. $5,000 $2,500 Virginia Waring International Piano Competition $2,000 $500 All Things Are Possible, Inc. $2,500 $0 Childhelp, Inc. $5,000 $0 Desert Elite Mavericks $5,000 $0 Palm Springs Cultural Center, Certified Farmers Market Program $5,000 $0 SunLine Transit Agency $1,000 $0 Total $67,700 $27,000 A description of all submitted grant requests is presented in Attachment 2. All grant applications are available for review in the Community Services Department. Staff recommends that the City Council approve the Ad Hoc Committee's recommendations as listed. The Ad Hoc Committee wanted to fund this La Quinta after school program, so they are recommending that $5,000 go to two separate segments in the program - physical fitness and cultural event programming. ALTERNATIVES: Approve funding per Grant Guidelines for any or all grant applications received. Report prepared by: Robert Ambriz Jr., Community Services Supervisor Report approved for submission by: Edie Hylton, Deputy City Manager IN Attachments: 1 . City of La Quinta Grant Guidelines 2. Grant Request Descriptions IVA 123 ATTACHMENT 1 GRANT GUIDELINES The City of La Quinta offers the Grant Program for Community Services Support and Economic Development/Marketing and Sponsorships. Community Services Grants go to recognized nonprofit organizations that benefit the residents of La Quinta. Priority for funding is granted to organizations that directly benefit La Quinta residents, second consideration is given to organizations that indirectly affect the quality of life for the residents of La Quinta. Economic Development Grants go to organizations that will help strengthen the business community of La Quinta. Marketing and Sponsorship Grants go to organizations that would benefit the City of La Quinta in a marketing capacity. Individuals are not eligible for funding through the City of La Quinta Grant Program. Organizations that receive Community Development Block Grants from the City of La Quinta during the same fiscal year are not eligible for funding through the Community Services Grant program. Organizations that have been funded are ineligible for funding for the next fiscal year. Requests are limited to an amount not to exceed $5,000. A second tier is available for Economic Development/Marketing requests above $5,000 (submission of a detailed marketing/media plan is required in connection with these requests). La Quinta service organizations may request funds to be applied directly to rental fees for City facilities for consecutive years without the $5,000 funding limit. Completed grant applications will be initially reviewed by a designated Grant Review Committee who will then recommend consideration of approved grants to City Council. For Economic Development/Marketing requests above $5,000, an in depth review will be conducted by the La Quinta Marketing Committee. Applications are due three weeks before the scheduled City Council meeting. Applicants will be informed 1-2 weeks prior to the City Council meeting regarding the status of their request. Typed applications are preferred. Incomplete applications will be returned to the applicant. Organizations requesting "seed" money are required to obtain matching funds from other sources in the same fiscal year before Community Service Grant funds will be released. For more information on the City of La Quinta Grant program, please contact the Community Services Department at (760) 777-7090. 124 `vi Recommended Grant Requests: Children's Discovery Museum of the Desert is requesting $1,000 to provide 10 families in La Quinta with Helping Hand Memberships. The Helping Hand program was designed to give local low-income families an annual family membership to the museum at no cost to the family. A family membership entitles a family free entry to the museum's hands-on explorations galleries at any time, as often as they choose. The Children's Discovery Museum of the Desert has over 80 hands-on educational exhibits in topics which include science, math, art, health, engineering, and culture. This organization has never been funded. The Ad Hoc Committee recommended funding $2,500. 2. CVSPIN, Inc., dba Patriot Ride For Our Heroes is requesting $10,000 for assistance with offsetting cost of TV production and advertising. Patriot Ride For Our Heroes advertises via television, radio, flyers, and posters. All advertising promotes the event which will be held in La Quinta on October 24 & 25, 2014. This event benefits charities related to Military, Fire, and Police. This organization was last funded $5,000 in Fiscal Year 2013/2014. This organization applied for an Economic Development/Marketing and Sponsorships Grant, so as per the Community Service Grant Guidelines, this application was also reviewed by the La Quinta Marketing Committee. The Marketing Committee's recommendation to the Ad Hoc Committee was $5,000 in funding with the condition that promotion is done in the regional markets and that the City of La Quinta is prominently recognized in all forms of marketing. The Ad Hoc Committee concurred with the recommendation of the Marketing Committee - $5,000 in funding with the condition that promotion is done in the regional markets and that the City of La Quinta is prominently recognized in all forms of marketing. 3. Desert Area Chapter Oncology Nursing Society is requesting $1,200 to sponsor a workshop led by Dr. Richard Groves and Maryhelen Zabis to expose Coachella Valley caregivers and healthcare leaders to the innovative program offerings from The Center for Sacred Art of Living and Dying, "Healing the Healers". The organization's objective is to rally leaders from the session to consider and make decisions related to bringing the two-year program proposed by the Center Leaders to Coachella Valley in 2015 — 2016 for at least 50 participants, representing several different institutions across the Valley. This organization has never been funded. The Ad Hoc Committee recommended funding $500, with the condition that this organization host a future educational program in La Quinta. 4. Hidden Harvest is requesting $5,000 to support their local Senior Markets. One hundred and eighty-nine Senior Markets are already scheduled for 2014/15. These markets are held at the same times and places each month IW — twice a month in La Quinta. More than 175,000 pounds of produce will be distributed to approximately 15,000 low income seniors (2,000 low income seniors attend markets in La Quinta). This organization was last funded $2,000 in Fiscal Year 2012/2013. The Ad Hoc Committee recommended funding $5,000. 5. International Classical Concerts of the Desert is requesting $5,000 to provide complimentary concert tickets for seniors and students. The purpose of International Classical Concerts of the Desert is to bring to the community a series of classical concerts that are reasonably priced while presenting both young artists who are just beginning their careers as well as those who are already world class artists. This organization is currently offering 2 — 3 free concerts in La Quinta schools. This organization has never been funded. The Ad Hoc Committee recommended funding $1,000 with the condition that this organization offers at least 2 programs locally in La Quinta. 6. La Quinta Middle School is requesting $20,000 to provide organized sports, activities, and guidance to all La Quinta Middle School students — all within the school and instructed by the school's current teachers. Funding would be used to purchase activity materials, athletic equipment, and to pay small stipends to instructors. Their magnet school focus of "Fitness School of Champions" surrounds students throughout the day and after school as well as with messages and practices of being active and making sound nutritional choices. This school's goal is to improve the health and fitness level of every student. This school was last funded $3,500 in Fiscal Year 2009/2010. The Ad Hoc Committee recommended funding $10,000; $5,000 for physical fitness related programs and $5,000 for cultural events and activities. 7. Martha's Village and Kitchen, Inc. is requesting $5,000 to support core operations. Since 1990, this organization has provided an essential component to the region's safety -net by meeting urgent food, shelter, and self-sufficiency needs within our community. The goal of Martha's Village and Kitchen is to end homelessness by providing housing and supportive services required to help those in need. In addition to a safe and secure transitional housing program, they also offer a comprehensive range of services including daily meals, case management, licensed childcare, substance abuse recovery services, career and education services, emergency assistance, and on-site healthcare provided by partner Clinicas de Salud del Pueblo. This organization was last funded $1,000 in Fiscal Year 2012/2013. The Ad Hoc Committee recommended funding $2,500. 8. Virginia Waring International Piano Competition is requesting $2,000 to help cover the costs of the professional musicians in the full orchestra which accompanies the soloists on stage at the McCallum Theatre. The Virginia Waring International Piano Competition, which holds piano competitions 127 every other year in Palm Desert, maintains its stature as one of the major world piano events. The Virginia Waring International Junior and Intermediate Competitions will be held March 28 through April 6, 2015. Past contestants have come from the finest musical schools including Juilliard, Eastman, Beijing Conservatory of Music and Moscow Central School of Music. Most competition sessions are free and open to the public. This organization was last funded $1,000 in Fiscal Year 2012/2013. The Ad Hoc Committee recommends funding $500. Grant Requests not recommended for funding and/or did not meet the criteria in the Grant Guidelines include: 9. All Things Are Possible, Inc. is requesting $2,500 to refurbish a building and furnish it for use by the children in their Music and Motion Therapy programs. This organization's purpose is to develop a program of music therapy to assist children and adults with disorder on the Autism Spectrum, visual, hearing, and physical impairments to reach their potential. Music therapy is taught through classes in dance, vocal training and musical instruments. Emphasis on learning social skills, manners, and how to interact with peers is the key to the structure of these classes. This organization has never been funded. 10. Childhelp, Inc. is requesting $5,000 to support their Childhelp Speak Up Be Safe (CH -SUBS) program. CH -SUBS is a prevention education curriculum that offers a 21St century approach to the prevention of bullying and abuse by utilizing web -based tools, curriculum on Internet safety skills and cyber - bullying, and redirecting focus on adult responsibility and skill -building for kids to be safe. Funds would allow approximately 1,000 students attending either Benjamin Franklin Elementary or Horizon School in La Quinta to participate in CH -SUBS in the 2015-2016 academic year. The curriculum is presented in 2 sessions and includes timely topics facing children today including bullying, cyber bullying, digital abuse, and the four types of child abuse (physical, emotional, sexual, and neglect) in an age-appropriate level. This organization has never been funded. 11. Desert Elite Mavericks is requesting $5,000 to expand their program and offer scholarships to children who are unable to afford participation in a competitive cheerleading program. Scholarship recipients will be given the opportunity to be part of a team of cheerleaders (ages 3 -18) and perform competitively with their age group. This organization was last funded $500 in Fiscal Year 2009/2010. 12. Palm Springs Cultural Center, Certified Farmers Market Program is requesting $5,000 to assist with a portion of direct costs specifically related to 128 operating and managing the Farmers Market in Old Town La Quinta. Direct costs include health permits and licenses, local advertising, and administrative costs. The Certified Farmers Markets will begin its seventh full season in La Quinta on October 5, 2014. This organization was last funded $2,500 in Fiscal Year 2013/2014. The Ad Hoc Committee did not recommend funding because this organization was funded last fiscal year. 13. SunLine Transit Agency is requesting $1,000 to support their Highway 1 1 1 Music Festival. On November 1, 2014, SunLine Transit Agency will host a music festival. This event will showcase local musical talent on several Line 111 buses that provide service along Highway 111 from Indio to Palm Springs. Funding would be used towards marketing, promotional materials, and performance fees. This organization has never been funded. The Ad Hoc Committee recommended that potential funding for this organization be addressed at the October 7, 2014 City Council meeting. I CITY MEETING DATE: October 7, 2014 ITEM TITLE: INTERVIEWS AND APPOINTMENTS TO THE HISTORIC PRESERVATION AND HOUSING COMMISSIONS AGENDA CATEGORY: BUSINESS SESSION: 2 CONSENT CALENDAR: STUDY SESSION: PUBLIC NEARING: RECOMMENDED ACTION: Make appointments to fill one unexpired term ending June 30, 2015 on the Historic Preservation Commission and one three-year term ending June 30, 2017 on the Housing Commission. EXECUTIVE SUMMARY: • The City sponsors a number of advisory boards and commissions, which involve public participation and membership. • The ending date for all board/commission terms is June 30; therefore, interviews and appointments are usually conducted in June of each year. However, in this case, the Historic Preservation Commission has an off -cycle vacancy due to a resignation and the Housing Commission has a long-term vacancy resulting from the restrictive criteria for filling the vacant seat. • The City advertised for applicants to fill the vacancies and received one application for the Housing Commission and seven for the Historic Preservation Commission (Attachment 1). • The City Council will interview and appoint applicants to the vacancies by ballot (Attachment 2). FISCAL IMPACT: The following amounts are included in the Fiscal Year 2014/2015 approved budget: Historic Preservation Commission - $75 per Commissioner, per meeting attended. Housing Commission - $50 per Commissioner, per meeting attended. 1161 BACKGROUND/ANALYSIS: For several months, the two commission vacancies have been advertised in local publications, bulletin boards and the City's website. The following applications were received: HISTORIC PRESERVATION COMMISSION: One vacancy, nonprofessional seat, unexpired term ending June 2015. De Karlen Patricia Pyle Dale Ortmann J. Richard Tompkins Chuck Phillips Linda Williams HOUSING COMMISSION: One vacancy, affordable housing tenant seat, age restriction, three-year term ending June 2017. Lynne Joy Rogers Several changes to the Board and Commission chapters of the Municipal Code were adopted by Ordinance 516, which took effect in August 2013. Term rotation, which limits service on any one board/commission to six consecutive years, now applies. ALTERNATIVE: Delay appointments to one or more positions and direct staff to continue to accept applications. Report prepared by: Susan Maysels, City Clerk Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1. Applications 2. Ballots IN CITY MEETING DATE: October 7, 2014 ITEM TITLE: APPOINT ONE MEMBER TO THE DESERT CLASSIC CHARITIES CHARITY EVALUATION COMMITTEE AGENDA CATEGORY: BUSINESS SESSION: 3 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Appoint one member to the 2015 Desert Classic Charities Charity Evaluation Committee. EXECUTIVE SUMMARY: • Desert Classic Charities is responsible for distributing funds generated from the Humana Challenge Golf Tournament to local charities. • Per a Use and Marketing Agreement ("Agreement"), the City may have a representative on the Charity Evaluation Committee ("Committee"), who would review applications and help determine, with the group, the distribution of funds. • Each year the City Council appoints a member to the Committee. (A list of the 2014 Committee members is provided as Attachment 1). • Last year, Mayor Adolph served on the Committee with Council Member Franklin as an alternate. BACKGROUND/ANALYSIS: In 2011 the City and Desert Classic Charities entered into the Agreement wherein the City would participate in the Humana Challenge Golf Event. The City may also select a representative to serve on the Desert Classic Charities Fund Distribution Committee. The Committee selects the local charities that receive funds from the Event. 119 Committee members are assigned three to five applications from local charities by December 1, 2014. Committee Members are responsible for providing a written recommendation of each applicant based on the member's interviews, site visits, and research of the organization. This year's Humana Challenge Tournament will be held January 19 through 25, 2015. ALTERNATIVES: The City Council may choose to not appoint a member; the Desert Classic Charities may then fill this vacancy with another person associated with the Event. Report prepared by: Steve Howlett, Golf, Parks and Facilities Manager Report approved for submission by: Edie Hylton, Deputy City Manager Attachment: 1. 2014 Committee List 133 CHARITY EVALUATION COMMITTEE — AS OF SEPTEMBER 1, 2014 Don Adolph Keenan Barber, M.D. John Evenson John Foster Kristy Franklin Virginia Judd Joe Kirby Roger Low Kevin McGuire William Powers James R. Reed, Chair AJ Staples Eugene Weisberg Dick Zeigler 134 i6 CITY MEETING DATE: October 7, 2014 ITEM TITLE: APPROVE AN APPROPRIATION FOR YMCA FACILITY IMPROVEMENTS AGENDA CATEGORY: BUSINESS SESSION: 4 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve an appropriation from Quimby and equipment replacement funds in the amount of $149,264 for YMCA facility improvements. EXECUTIVE SUMMARY: • The Family YMCA of the Desert (YMCA) leases a City's facility for daily preschool and child care services for over 100 children. • The facility now requires repairs and the surrounding landscape needs to be replaced with new low-water desert landscaping. • Facility improvements will be done in conjunction with the scheduled Americans with Disabilities Act improvements. FISCAL IMPACT: Quimby funds (220-0000-29000) in the amount of $86,125 are available for the landscape and fence improvements and equipment replacement funds (501-0000- 29000) in the amount of $63,139 are available for the building improvements. Landscape Improvements $49,000 Fence Improvements $17,250 LED Lighting/Fixtures $20,000 Roof Repairs $10,000 HVAC Repair $ 5,000 Paint $13,568 Sub Total $114,818 10% Design and Inspection $11,482 20% Contingency $22,964 Total $149,264 `g% BACKGROUND/ANALYSIS: The City owns the property and the building located at 49-995 Moon River Avenue. The YMCA has leased the building from the City since 1991 for Preschool and Child Care services. In order to serve additional families, the YMCA expanded the facility in 2002. As part of the lease agreement, the City maintains the landscaped areas and playground equipment as well as any capital improvements. The City is also responsible for the maintenance and repair of the parking area. As the YMCA facility has aged, improvements have become necessary for the building and grounds. These improvements include repairs to the roof, fresh paint, minor repairs to the heating, ventilating and air conditioning system, and new fencing around the children's play area. A new turf reduction and landscape plan has been designed to improve the facility's landscape while reducing water use. This plan creates a desert landscape for the front and west side of the building. The Coachella Valley Water District offers a rebate for reducing outdoor water usage by converting to desert -friendly landscaping. City staff will apply for the rebate. If approved by City Council, the improvements for the YMCA facility will be done in conjunction with this years scheduled Americans with Disabilities Act improvements. ALTERNATIVES: The building and grounds are showing signs of age and in need maintenance, therefore the staff has no alternative. Report prepared by: Steve Howlett, Golf, Parks, and Facilities Manager Report approved for submission by: Edie Hylton, Deputy City Manager 137 CITY MEETING DATE: October 7, 2014 ITEM TITLE: DISCUSS SEPTEMBER 8, 2014 STORM EVENT AND OPTIONS FOR REDUCING FUTURE FLOOD DAMAGE AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: 1 PUBLIC HEARING: RECOMMENDED ACTION: Discuss conceptual drainage solutions in light of flooding damage sustained during the September 8 storm event. EXECUTIVE SUMMARY: • Through regional and local drainage improvements, the Federal Emergency Management Agency (FEMA) has removed virtually all properties in the City from the 100 -year flood zone. This means that in any given year there is less than a one percent chance of flood waters inundating a residence in the City. Consequently, this has resulted in flood insurance not being required for most properties. • The September 8 storm was categorized as a 200 -year event in north La Quinta and between a 400 -year to 1,000 -year event in south La Quinta. The current City and FEMA design standard for flood control facilities is for a 100 -year storm event. • Staff has made flood assessments and prepared conceptual drainage projects for the areas that sustained the worst flooding during the September 8; these proposals would provide flood protection in excess of the current 100 -year storm event standard. • In order to determine their feasibility, the conceptual solutions would require preliminary engineering design including utility investigation and hydraulic modeling before detailed design and cost estimates could be prepared. • In reviewing private property damage, staff has also compiled suggestions for homeowners and homeowner associations to help reduce flooding during future storms. 138 FISCAL IMPACT: The cost to improve facilities beyond the current 100 -year storm event standard could be as much as $33 million. Possible funding sources include FEMA, the Federal Highway Administration, State Highway Bridge Program, Community Development Block Grant, and CVAG Regional Arterial Program funds. The September 8 event caused an estimated $2.02 million of damage to public facilities (e.g., buildings, roads, bridges, drainage facilities). Private property damage claims to date total nearly $13.3 million, for a total estimated public and private damage of $15.32 million. BACKGROUND/ANALYSIS: City Drainage Design Standard The City's drainage design standard follows Riverside County development guidelines requiring 10 -year storm waters to stay within the street curbs and parkways (i.e., public right-of-way) while 100 -year storm waters will stay below the building pad elevations. Most desert cities accomplish this by requiring all development to capture and retain the 100 -year storm waters in on-site storm water retention facilities. Included in this on-site retention is storm water from abutting streets. The requirement to capture and retain street frontage water is in place because large storm drain systems (i.e., underground pipes) do not generally exist in the desert. Unlike many coastal communities, there are few major watercourses in the desert and drainage channels are often not low enough to allow positive drainage to the Whitewater or other regional drainage facilities. Therefore, it is anticipated that during the 100 -year storm event, many roads will be flooded past the curbs and may impact garages and low lying structures. Nonetheless, these City standards as well as the regional drainage improvements led FEMA to remove virtually all properties in the City from the 100 -year flood plain. Conceptual Drainage Solutions In reviewing the City's storm drain infrastructure (Attachment 1) combined with staff observations during the September 8 event, staff has prepared possible solutions to improve the three major storm drain systems that were overtaxed during the September 8 storm event. The following projects are listed in priority based on emergency access for the protection of life and safety followed by improvements for the protection of public and private property- Washington/St. Francis/Lake La Quinta Drainage System - $2 million This system collects drainage water in catch basins along Washington Street and surrounding side streets from Avenue 47 to Avenue 50. The main outlets are located at Lake La Quinta and Avenue 50. This system is confined to Washington Street between IKR; Avenue 47 and Avenue 50. The conceptual improvements that staff is investigating include adding a retention basin at Avenue 50 and Washington Street to allow water to overflow from the existing system draining into the low water crossing (Attachment 2, page 1) and connecting drywells on Washington Street and Lake La Quinta Drive to Lake La Quinta (Attachment 2, page 2). The approximate cost for these improvements is $2 million. Avenue 50 Bridge Project - $10 Million to $12 Million Staff proposes to submit a grant application to construct a bridge at Avenue 50 at the low water crossing of the Evacuation Channel (Attachment 3). The Evacuation Channel drains the upper two-thirds of the Cove, all developments that drain to the Dunes Course (Oleander Reservoir), and all properties south of Avenue 50 and west of Washington Street. This existing low water crossing was closed during the September 8 storm event and is frequently closed due to heavy flows from seasonal rain storms. Emergency service providers also had to be routed away from this area. The bridge project will help keep water moving in the channel and maintain vehicular circulation during large storm events by reducing road detours and closures during the rainy season that will keep residents and visitors safe from potential harm. It will also maintain access to local businesses, parks, and schools and provide an important all weather east -west route. The estimated total cost for this project is $10 million to $12 million over 90 percent of which could be funded by a grant from the Federal Highway Administration and Measure A funds. Eisenhower/Coachella/Evacuation Channel Drainage System - $7 million This system collects water in catch basins along Eisenhower Drive from Washington Street to Avenue 50 and outlets the water into retention basins. The system is confined to Eisenhower Drive and does not pick up drainage from the surrounding developments. The conceptual improvements include adding a new drainage system from Vista Laguna along Eisenhower Drive to a proposed retention basin near Coachella Drive; and reconfiguring the existing drainage system at Avenue 50 by upsizing the system to a 48" pipe and connecting the system directly to the Evacuation Channel to better drain the entrance to the Santa Rosa Cove community (Attachment 4). The approximate cost for the conceptual drainage improvements including land and/or drainage easement acquisition on the property to the west of the Legacy Villas is $7 million. Tampico/Rondo/Avenue 52/SilverRock System - $12 million This system spans many neighborhoods beginning in the Cove, draining through Calle Tampico, across the Civic Center Campus, into the Rondo Ditch, and finally outletting into a retention basin at SilverRock Resort (Attachment 5). This system is responsible for draining the area between Avenue 52 to Calle Tampico from Avenida Montezuma in the Cove to SilverRock Resort. The proposed improvements include upsizing the storm drains along the Rondo Ditch and Avenue 52 to a 54" pipe; upsizing catch basins at Avenida Carranza and Avenida Velasco; adding to the drainage system at Calle Sinaloa, Park Avenue, and the Rondo Ditch; adding a bypass to the Evacuation `«t Channel at Avenida Bermudas and Desert Club Drive; and constructing a pump station at the Rondo Ditch for the proposed drainage system along Park Avenue. The rough cost for the conceptual improvements is $12 million. Suggestions for Homeowners to Prepare for Extreme Storms Homeowners can better protect their property (especially property that is in a low area) by: • Installing and regularly maintaining roof drains. • Maintaining the swales around their homes that direct water out to the street (houses built in the last 20 years included these when they were constructed). • Having sand bags on hand for garages or lower lying structures or installing a pump below the floor level to remove water quickly. • Monitoring irrigation to ensure no excess water is leaving the landscaped areas or ponding against the house. Irrigation water that flows down driveways or across sidewalks is a violation of the Coachella Valley Water District's mandatory water conservation measures and could reduce dry well capacity that would be valuable in extreme storms. Suggestions for Homeowner Associations To protect their members from flooding due to extreme storms, homeowner associations should ensure regular maintenance of all: • retention basins (at least annually); • dry wells (at least annually); and • on-site drainage swales. Also, by removing all sediment from drainage systems as soon as possible after a storm event, the design capacity of the system can be restored. Local Flood Damage Financial Assistance John Pena, a La Quinta resident, asked the City to look into the possibility of extending loans (secured by property taxes) to residents who experienced flood damage. Staff spoke to local banks and the Coachella Valley Association of Governments (CVAG). CVAG administers the local Property Accessed Clean Energy (PACE) program, which provides financing for home improvements centered on renewable energy, water conservation, and energy efficiency under State law. Local banks do not readily have a program available, but expressed their willingness to work with the City to further explore the idea. It would take 60 to 90 days, at a minimum, to put something in place with local banks. In discussions with CVAG, the PACE program is already in place and, provided there is a nexus to energy efficiency and conservation, property owners can access financing from that program. Staff is in IEN discussions with CVAG and the program operator, Ygrene, to see if it is possible to expand the program for disaster relief. Attachment 6 includes an overview of the types of repairs and improvements that qualify under the PACE program. The City will be hosting a workshop on the program with CVAG to further go over the program on Monday, October 20 at 4:30 p.m. at the La Quinta Museum. The City could request adding a component to the workshop agenda to discuss its application to recent property damage. Lastly, the City could explore the creation of a Community Facilities District, which would be more time intensive and take a minimum 120 days to implement. Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1. History of Drainage System Development in La Quinta 2. Washington/St. Francis/Lake La Quinta Drainage System map 3. Avenue 50 Bridge Project map 4. Eisenhower/Coachella/Evacuation Channel Drainage System map 5. Tampico/Rondo/Avenue 52/SilverRock Drainage System map 6. PACE Program eligible improvements IEI 143 ATTACHMENT 1 Historic Drainage System Development in La Quinta Over the years, much of the City's storm drain system was tailored to accommodate development around golf courses. This type of development assumed a large portion of retention would be handled by the golf courses. Thus, in extreme storms, damage to courses was expected in order to protect the homes. Properties immediately adjacent to barren hillsides of the desert are particularly susceptible to damage from runoff. The Cove neighborhood particularly benefitted from improvements made by the Bureau of Reclamation including the Bear Creek Trail Training Dike at the south end of the Cove and the Bear Creek Channel in 1986 that provide flood protection from many of the storms that had regularly flooded this area. In the 1990's, the City's Redevelopment Agency funded street improvements in the Cove, including curb and gutter, that further protected private residences. The Coachella Valley Water District also added several parallel storm drain systems in Calle Nogales, Calle Madrid, Calle Colima, Calle Sonora and Calle Sinaloa that connect to a large 60 -inch diameter pipe on the east side of the Cove that transmits flood waters to the Evacuation Channel. The Oleander Reservoir (i.e., the Dunes Course) and the Evacuation Channel provide the main stormwater conveyance system for the Cove, which eventually outlets to the Whitewater Channel. These improvements led FEMA to remove the Cove from the 100 -year flood plain thereby eliminating their requirement for homeowners to purchase flood insurance. In the lower Cove, the City developed a large box culvert system that transmits water from west to east mostly beneath Calle Tampico, Avenida La Fonda and Calle Rondo. In addition to the lower Cove neighborhood, this system takes stormwater from The Village, the La Quinta Civic Center and the Desert Club Estates neighborhood underneath Avenue 52 to an outfall at SilverRock Resort. In order to provide flow on very flat grades, this system is composed of different sizes of boxes and pipes which may not transmit flow as well as a uniform cross section stormdrain would. Hydraulic modeling would be necessary to verify this, however. This system was severely overcapacity in the 700 -year event causing water levels to rise two to three feet above the curb line in several areas. Developments along Eisenhower Drive rely almost exclusively on retention basins or golf course low areas for flood protection. The intersection of Avenue 50/Eisenhower is the low point for both streets with the only lower point being the lake at the 13th hole of the Dunes Golf Course (see Attachment). Other intersections on Eisenhower are in similar situations relying on either HOA maintained retention basins and dry wells to keep the intersections clear of stormwater. These systems quickly fill if not properly maintained in lesser storms and become completely overwhelmed in a large storm such as the one on September 8. Similarly, stormwater is retained along Washington Street in retention basins and Lake La Quinta, which is the lowest point nearest the road. The City recently constructed a retention basin just south of Avenue 47 that, along with the storm drain in front of the St. Francis of Assisi Church, collects runoff from the southbound lanes. Drainage basins for the northbound lanes at Avenue 50 and at Lake La Quinta Drive are severely undersized resulting in two to three feet of water at these locations compromising emergency vehicle access. 144 IER 1 4 �1 Legend y VICINITY MAP Not to Scale CITY COUNCIL MEETING: October 7, 2014 ITEM TITLE: DISCUSS SEPTEMBER 8, 2014 STORM EVENT AND OPTIONS FOR REDUCING FUTURE FLOOD DAMAGE Location: Washington/St. Francis/Lake La Quinta Drainage System DEPT. DIRECTOR: Timothy R. Jonasson, P.E., Public Works Director/City Engineer STAFF CONTACT: 146 147 iC*; Quinta Middle SchooAAHl �a� � •�� � � /l f� Y�'���/ iii. � a tl r a �r. �dillhsir�d u2nta �� Truman �.,' Sports Complex Elementary School h i �y,�ym ��W, Legend La Quinta Evacuation Channel Proposed Avenue 50 Bridge VICINITY MAP Not to Scale CITY COUNCIL MEETING: October 7, 2014 ITEM TITLE: DISCUSS SEPTEMBER 8, 2014 STORM EVENT AND OPTIONS © FOR REDUCING FUTURE FLOOD DAMAGE Location: Avenue 50 Bridge Project // Idmwro ,�s DEPT. DIRECTOR: Timothy R. Jonasson, P.E., Public Works Director/City Engineer STAFF CONTACT- 150 IN ma m Legend .. O Ex. Catch Basin ..... Ex. Storm Drain w Ex. Storm Basin La Quinta_Evacuation _Channel .� � amup ...,.,..... Flow Direction Proposed 100' x 100' Storm Basin,...,. """Tp Proposed Catch Basin iiuuuuuuuuuuuuuuuuuuuuuuuuuuuum Proposed Storm Drain SIL....................... IL4p :u 0...""', �n �ry �aG� �.., q .. LaQ uTnta N n , , �" ..... VICINITY MAP Not to Scale CITY COUNCIL MEETING: October 7, 2014 ITEM TITLE: DISCUSS SEPTEMBER 8, 2014 STORM EVENT AND OPTIONS FOR REDUCING FUTURE FLOOD DAMAGE Location: Eisenhower/Coachella/Evacuation Channel Drainage System DEPT. DIRECTOR: Timothy R. Jonasson, P.E., Public Works Director/City Engineer STAFF CONTACT: 152 153 Evacuation , La Q l;a Il 11 Il 11 l Il Cove Area 60' w Silver Rock Resortll' Legend O Ex. Catch Basin Ex. Storm Drain La Quinta Evacuation Channel Flow Direction VICINITY MAP Not to Scale CITY COUNCIL MEETING: October 7, 2014 ITEM TITLE: DISCUSS SEPTEMBER 8, 2014 STORM EVENT AND OPTIONS FOR REDUCING FUTURE FLOOD DAMAGE Location: Tampico/Rondo/Avenue 2/SilverRock System DEPT. DIRECTOR: Timothy R. Jonasson, P.E., Public Works Director/City Engineer 6-11F_1a; KK6P►IIr_T"N 154 f6'R Emerging technologies Photovoltaic systems (electricity) Solar thermal hot-water systems Solar thermal systems for pool heating Cooling -condensate reuse Cooling -tower conductivity controllers Core -plumbing system Deionization Demand initiated hot-water system Demand water softener Faucet aerators Filter upgrades Foundation drain water Grey -water system High -efficiency toilets Hot-water pipe insulation Industrial -process water -use reduction Instantaneous hot-water heater Irrigation -control system Irrigation system Low -flow showerhead Pre -rinse spray valves Rainwater cistern Recirculation hot-water system Recycled water source Urinals Waterless urinals Whole -house water -manifold system -- •. . energyiwliiiwiwxl . sustainable Nammim- and - can reduce your water By g only the hot or tankless, hot water conventionalefficient than - 15% Equity in the Property Current On Mortgage Payments for 3 Years Current On Property Taxes for 3 Years NO Bankruptcy for 3 Years Additional building openings for natural light Air filtration Air sealing and ventilation Attic, floor, walls, roof, ducts Bathroom, ceiling, attic, and whole -house fans Building envelope Classroom lighting Cool roof Defect correction Evaporative coolers Geothermal exchange heat pumps HVAC systems Insulation Kitchen exhaust variable air -volume controls Lighting (fixture retrofits only) Natural gas storage water heater Occupancy -sensor lighting fixtures Pool equipment Reflective insulation or radiant barriers Refrigerator case LED lighting Sealing & duct leakage Skylights SMART parking -garage bi-level fixtures SMART parking -lot bi-level fixture SMART pathway lighting SMART wall -pack fixtures Solar tubes Solar water heater system Tankless water heater Task ambient office lighting Weather stripping Window filming Windows and glass doors Wireless daylight -lighting controls Wireless HVAC controls & fault detection Building energy -management controls Co -generation (heat and energy) Emerging technologies Fuel cells HVAC duct zoning -control systems Hydrogen fuel Industrial equipment, motors and controls Irrigation pumps and controls Lighting controls Natural gas Other fuel sources Wind -turbine power system 157 CITY MEETING DATE: October 7, 2014 ITEM TITLE: OVERVIEW OF SILVERROCK PURCHASE AGREEMENT BUSINESS TERMS WITH MERIWETHER AND THE ROBERT GREEN COMPANY AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: 2 PUBLIC HEARING: RECOMMENDED ACTION: Provide direction regarding the SilverRock Resort purchase agreement. EXECUTIVE SUMMARY: • On September 16, the City Council held a study session on the SilverRock Resort Development Program. • The City and developer, Meriwether and the Robert Green Company (Developer), have crafted a development program that includes a luxury hotel with branded luxury residential, a lifestyle hotel and lifestyle branded residential, a conference and shared services facility, a mixed-use village, resort residential village, renovation of the existing Ahmanson Ranch House, construction of a permanent golf clubhouse, as well as associated road and utility infrastructure. • In order to effectuate the development program, the City must enter into a Purchase, Sale and Development Agreement and Development Agreement with the Developer. • Guiding principles throughout the negotiations have been to ensure long-term income generation to the City, maintain current levels of resident golf play, and create new recreational opportunities for residents. • The business terms, contractual safeguards for the City, and return on investment will be presented in greater detail during the Study Session. FISCAL IMPACT: The transaction requires City investment of up to $20.1 million in transient occupancy tax (TOT) revenue, from the luxury and lifestyle hotels only, during the 158 first 15 years of the respective hotel operation. Per the adopted Capital Improvement Program, the City is also scheduled to invest up to $7.0 million of former redevelopment agency bond proceeds to extend SilverRock Way (these bond proceeds were designated for this use in 2006). The City would receive $52.9 million in fee and tax revenue over the same 15 -year period: $5,200,000 in development impact fee revenue, $38,700,000 of TOT revenue (after the $20,100,000 TOT rebate), $6,000,000 of sales tax revenue, and $3,000,000 of property tax revenue. BACKGROUND/ANALYSIS: The City and Developer are completing a Purchase, Sale and Development Agreement (Agreement). The Agreement will available for public review on October 13, 2014. The reason it is not included with this report is that terms were being finalized. The Agreement will be the subject of a noticed public hearing to be held on November 4, 2014. The Agreement sets forth the relationship, terms and conditions wherein the City and Developer would implement the development program. This development would be a public/private partnership subject to the changes dictated by the private market. Thus, the Agreement will be a dynamic versus a static document with provisions changing and market conditions change. Cities, in general, desire no change because stakeholders seek minimal risk. But in the post redevelopment world (with redevelopment many cities could be an investor and thus control events) cities must now rely on private financing which changes as market condition change. The following narrative summarizes what the Agreement would implement. Development Program/Developer Investment The projected value of the Development Program is $420 million. The Development Program includes the following: A. Master Site Infrastructure — infrastructure improvements including mass grading, wet/dry utilities, roads, re-routing of existing golf holes and storm water retention at a cost of $42 million paid by the Developer. B. Hotels — a 140 -room, 5 -star quality luxury hotel and spa and a 200 -room, 4 - star quality lifestyle hotel. C. Conference — a 71,000 square foot conference center and shared services facility shared by the luxury and lifestyle hotels. D. Retail — a resort village with 150,000 square feet of resort residential units and up to 40,000 square feet of retail space with recreation areas. IM, E. Branded Resort Residential —35 luxury and 60 lifestyle branded residential homes that are associated with their respective hotels to be used by owners as well as rented out by the hotels. These units will generate TOT that is not subject to any rebate F. Resort Residential — 160 resort style homes for use by their owner and rental as TOT generating units not subject to rebate. G. Ahmanson Ranch House — renovation of the facility as a public event center and serve as an amenity to the luxury hotel. H. Enhanced Golf Clubhouse — 5,000 square feet of air conditioned space with large outdoor patios and event lawn. DEVELOPER INVESTMENT Irvestment ($ millions) $3.5 $42.0 $60.0 $40.0 $25.0 $54.0 $48.0 $33.0 $56.0 Total Investment $361.5 Please note the projected Developer investment is $361.5 million, which is based upon the construction value. As properties sell and the hotels open, this value will increase. The City revenue projections are based upon a higher $420.0 million value to generate the revenue projections. Arnold Palmer Course Reconfiguration It is anticipated that three existing golf course holes will have to be relocated or reconfigured in order to accommodate the luxury hotel. The City, Developer and Arnold Palmer Design Group have reviewed this impact and together have discussed a golf hole rerouting plan. If the Agreement is approved, these parties will craft a plan that works for all parties. IDi 2015 2016 2017 2018 2019 2020 2021 PRE -DEVELOPMENT INIM Design and engineering MASTER SITE INFRASTRUCTURE Mass grading, infrastructure and utilities LUXURY HOTEL •' 140 keys & spa LUXURY BRANDED RESIDENTIAL llllllllllllllllll1N 35 units (3,000-4,500 sq) CONFERENCE/SHARED SRVC. 71,000 sq' LIFESTYLE HOTEL 200 keys LIFESTYLE BRANDED RESIDENTIAL it 60 units (2,100-3,500 sq) MIXED USE VILLAGE 120 units (1,000-2,000 sq) & 40,000 sq'retail RESORT RESIDENTIAL (IIIIIIIIIIIIIIIIIIIIIII . II' , .',!! m , ° ; 160 units (2,200-4,000 sq) Irvestment ($ millions) $3.5 $42.0 $60.0 $40.0 $25.0 $54.0 $48.0 $33.0 $56.0 Total Investment $361.5 Please note the projected Developer investment is $361.5 million, which is based upon the construction value. As properties sell and the hotels open, this value will increase. The City revenue projections are based upon a higher $420.0 million value to generate the revenue projections. Arnold Palmer Course Reconfiguration It is anticipated that three existing golf course holes will have to be relocated or reconfigured in order to accommodate the luxury hotel. The City, Developer and Arnold Palmer Design Group have reviewed this impact and together have discussed a golf hole rerouting plan. If the Agreement is approved, these parties will craft a plan that works for all parties. IDi TOT Rebate The Coachella Valley is a seasonal market with high, shoulder and low seasons. The market high season occurs between January and April when weather is desirable and unique special events and festivals increase demand. During the high season, occupancy (approximately 80 percent) and room rates are at their highest levels. May through June and October through December is the shoulder season when both occupancy and rates are off their highs. Finally, the low season runs from July through September and hotels rely on deeply discounted rates to attract opportunistic travellers. The low season has both the lowest occupancy (average 50 percent) and room rates. Hotel equity and lender partners are very conservative and seek a variety of assurances that they will achieve a set rate of return on their investment (particularly in seasonal markets). In this case, the Developer's lenders are seeking an 11 percent return on cost. In order to ensure this return, the Developer requires a TOT rebate. The TOT rebate that has been negotiated would span 15 years. In those years less than an 11 percent return on cost is achieved, the City would rebate some or all of the TOT revenue from the luxury and lifestyle hotels. No other City revenue would be used for this rebate. In years 1 through 10, 95 percent of the TOT would be rebated. In years 11 through 15, 75 percent of the TOT would be rebated. TOT rebates are not paid when an 11 percent return is achieved. PKF, a hotel market expert, validated the need for public investment in luxury and lifestyle hotels, particularly in seasonal markets. Further, they stated that the 11 percent return is at the lower end of what is common (1 1 percent to 15 percent). Land Sale The City would sell approximately 145 acres of property for $1 .00 per parcel (the number of parcels has yet to be determined). The former Redevelopment Agency used tax-exempt bonds to purchase the land and fund the subsequent improvements. Internal Revenue Service regulations restrict the income the City may receive from property purchased an improved with tax exempt bonds. Land sale income is one of these restrictions, which results in the land sale income of $1 .00 per parcel. This would be the case regardless of the developer. Resident Golf Since the negotiations first began, the City insisted and the Developer has agreed that the current resident card status would not change. The number of golf rounds and resident access to tee times would remain the same. During the past three years, approximately 14,000 rounds annually have been played by residents, which amount to 30 percent of total play at the course. Going forward, that same 30 percent amount will remain dedicated to resident play with the same preference. Contractual Safeguards Staff has negotiated contractual safeguards in order to safeguard the City. These safeguards include the following: • The Developer will only be able to purchase the land in phases after they demonstrate ability to perform per the project milestones. • Proof of financing must be demonstrated prior to construction of all development components. • The Developer's financial statements will be auditable and based of industry standards as a monitoring mechanism of the TOT rebate. • All project components must start and be completed within designated timeframes. • The City reserves the right to re -purchase the property from the Developer should they default in anyway. • All project components must have the necessary contractor and performance bonds, completion guarantees, and be fully insured. City Return As stated in the Fiscal Impact, the City will receive an estimated $52.9 million in net new revenue from Development Impact Fees, TOT, sales tax and property tax over a 15 -year period. Thereafter, the City will receive 100 percent of TOT, resulting in combined annual tax revenues approaching $6 million annually. Attachment 1 outlines the distribution of revenues collected during project development and the 15 -year TOT rebate period. The City would capture approximately 70 percent of project revenue. In addition, Attachment 2 illustrates the timeline by which the revenue would be remitted to the City. Beginning in 2016, the City would receive Development Impact Fee revenue. Once the luxury hotel is brought online in 2018, the City will begin receiving TOT, sales tax and additional Development Impact Fee revenue. ALTERNATIVES: As this is a study session item seeking direction from the City Council, staff does not recommend an alternative. Report prepared by: Chris Escobedo, Assistant to City Manager Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1 . Distribution of Revenue Chart 2. Timeline of Revenue to City I" IM ATTACHMENT 1 I Iff- A CALL TO ORDER REPORTS AND INFORMATIONAL ITEMS: 21 HISTORIC PRESERVATION COMMISSION MINUTES THURSDAY, JUNE 26, 2014 A special meeting of the La Quinta Historic Preservation Commission was called to order at 3:06 p.m. by Vice Chairperson Puente. PRESENT: Commissioners Kevin Maevers, Leila Namvar and Maria Puente ABSENT: None STAFF PRESENT: Planning Manager David Sawyer and Executive Assistant Monika Radeva Vice Chairperson Puente led the Commission in the Pledge of Allegiance. PUBLIC COMMENT - None CONFIRMATION OF AGENDA— Confirmed APPROVAL OF MINUTES Motion — A motion was made and seconded by Commissioners Maevers/Namvar to approve the Historic Preservation Commission Minutes of May 22, 2014, as submitted. AYES: Commissioners Maevers, Namvar, and Puente. NOES: None. ABSENT: Commissioner Redmon. ABSTAIN: None. BUSINESS SESSION 1. Historic Preservation Commission Education Series 2014 — California Preservation Foundation Webinar: "Public Participation and Outreach for Historic Preservation Program." CORRESPONDENCE AND WRITTEN MATERIAL — None. REPORTS AND INFORMATIONAL ITEMS — None. COMMISSIONER ITEMS 1 . Discussion of the Commission's Summer Schedule. HISTORIC PRESERVATION COMMISSION MINUTES 1 SEPTEMBER 18, 2014 II.T. The Commission will go dark on August 21, 2014. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Maeves/Namvar to adjourn this meeting at 4:41 p.m. Motion passed unanimously. Respectfull' submitted, MONIKA RADEVA, Executive Assistant City of La Quinta, California HISTORIC PRESERVATION COMMISSION MINUTES 2 SEPTEMBER 18, 2014 IW" DEPARTMENT REPORT: 1 MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Frank J. Spevacek, City Manager DATE: October 7, 2014 SUBJECT: BERMUDA DUNES AIRPORT DISCUSSIONS In July 2014, Supervisor Benoit contacted the City regarding the disposition of the Bermuda Dunes Airport. The airport is owned by a private partnership and the partnership desires to sell both the operations and the property. Since airports are a unique asset in urban communities, the County contacted the Cities of Rancho Mirage, Palm Desert, Indio, Coachella and La Quinta to discuss the potential of establishing a joint powers authority to purchase the airport property and operations. The County of Riverside has a history of operating airports; the County operates five airports — Chiriaco Summit, French Valley, Hemet -Ryan, Jacqueline Cochran and Blythe. Supervisor Benoit and representatives of the aforementioned cities met on September 28, 2014. At this meeting, the owners' representative reviewed the: • property and facilities that comprise Bermuda Dune Airport (94 acres), • air traffic volume, • operating expenses and revenues, • reasons the airport is for sale. A general discussion followed regarding operations and the composition of a joint powers authority if some or all of the cities and the County elected to purchase and operate the Airport. The County has retained an appraiser to value the airport. The appraisal will identify a value based upon replacing the land and facilities, and a value based upon the income, after expenses, from current operations. The appraiser was retained on September 26, 2014 and should have the appraisal complete by December. The County will then convene a meeting involving the cities and the current owners to review the findings and discuss next steps. This will occur in January 2015. 110 `VA DEPARTMENT REPORT: 2 MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Deputy City Manager DATE: October 7, 2014 SUBJECT: Dynamic Pricing for Golf Rates The SilverRock website will be using a new and improved booking engine that will allow residents and non-residents to book their tee times online. From the main page of the SilverRock website ( .SilverRock,orq), users can select either the "Book Tee Times Online—La Quinta Residents" icon or the "Book Tee Times Online—Non-Residents" icon. The major advantage of this new booking engine is that it will be in real time with the golf course's tee sheet. The old booking engine did not have the ability to synchronize with the tee sheet in a timely manner. This created some confusion by showing tee times available online that were already sold. Conversely, tee times that were available were not showing up on the booking engine at all. This new booking engine is in real time with the tee sheet and will mirror exactly what tee times are available. Another advantage of the new booking engine will be to increase the average rate. For non -La Quinta residents, green fee prices will fluctuate based upon tee sheet utilization, or supply and demand. This fluctuating price is called "dynamic pricing" and is currently used in the hotel, retail, airline, and rental car industries. For example, if there are a large amount of available tee times at SilverRock for a particular day, then the green fee price will decrease in an effort to entice more golfers. Alternately, if there are few tee times available, then the green fee price may increase. The ultimate goal of dynamic pricing is to use supply and demand tactics to maximize revenues. With the old booking engine, golf rates were predominately static prices with set discounts appearing the closer you got to the day of play (if they were available). Consumers could get discounts if they booked inside three to five days assuming tee times were available regardless of the tee sheet utilization. `r` This is a fairly new concept in the golf industry. Golf courses that have adopted this pricing model, such as the Indian Wells Golf Resort and Escena Golf Club, have seen significant success with an increase in the average rate. Since dynamic pricing will have prices continuously fluctuating based upon available tee times, there may be occasions when the non-resident rate is higher than the posted rate. Resident rates, however, will not be impacted because the rates will remain fixed and not subject to change. 173