2014 10 21 CCCITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBERS
78-495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, OCTOBER 21, 2014
3:30 P.M. CLOSED SESSION / 4:00 P.M. OPEN SESSION
CALL TO ORDER
ROLL CALL: Councilmembers: Evans, Franklin, Henderson, Osborne, Mayor Adolph
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed
on the agenda. Okd`rd bnlokdsd ` !qdptdrs sn rod`j! enql `mc khlhs xntq bnlldmsr sn
sgqdd lhmtsdr- The City Council values your comments; however in accordance with State
law, no action shall be taken on any item not appearing on the agenda unless it is an
emergency item authorized by GC 54954.2(b).
CLOSED SESSION
1.CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION:
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2)
OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9.
(Number of potential cases: 1)
QDBDRR SN BKNRDC RDRRHNM
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed
on the agenda. Okd`rd bnlokdsd ` !qdptdrs sn rod`j! enql `mc khlhs xntq bnlldmsr sn
sgqdd lhmtsdr- The City Council values your comments; however in accordance with State
law, no action shall be taken on any item not appearing on the agenda unless it is an
emergency item authorized by GC 54954.2(b).
CITY COUNCIL AGENDA 1
OCTOBER 21, 2014
CONFIRMATION OF AGENDA
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
NONE
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
PAGE
1. APPROVE MINUTES OF OCTOBER 7, 2014
5
2. APPROVE DEMAND REGISTERS DATED OCTOBER 3 AND 10,
15
2014
3. RECEIVE AND FILE T 31,
31
2014
4. APPROVE A LEASE AGREEMENT WITH THE CHAMBER OF
43
COMMERCE FOR SPACE AT CITY HALL
5. DENIAL OF CLAIM FOR DAMAGES FILED BY: PHILLIP
55
PETTIBONE; DATE OF LOSS MARCH 10, 2014
6. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS
57
DATED JULY 31, AUGUST 31 AND SEPTEMBER 30, 2014
BUSINESS SESSION - NONE
STUDY SESSION
1. DISCUSS DEVELOPMENT STRATEGIES FOR THE LA QUINTA
73
VILLAGE
REPORTS AND INFORMATIONAL ITEMS
1. CVAG CONSERVATION COMMISSION
(Evans)
2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE
(Evans)
3. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
(Evans)
4. ANIMAL CAMPUS COMMISSION
(Franklin)
5. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
(Franklin)
6. COACHELLA VALLEY CHAMBER OF COMMERCE
(Franklin)
7. COACHELLA VALLEY ECONOMIC PARTNERSHIP
(Franklin)
8. COACHELLA VALLEY MOUNTAINS CONSERVANCY
(Franklin)
CITY COUNCIL AGENDA 2
OCTOBER 21, 2014
9. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY
(Franklin)
10. CVAG PUBLIC SAFETY COMMITTEE
(Henderson)
11. CVAG TRANSPORTATION COMMITTEE
(Henderson)
12. LEAGUE OF CALIFORNIA CITIES DELEGATE
(Henderson)
13 RIVERSIDE COUNTY TRANSPORTATION COMMISSION
(Henderson)
14. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE
(Osborne)
15. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE
(Osborne &
Franklin)
16.
(Osborne)
17. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE
(Adolph)
18. CVAG EXECUTIVE COMMITTEE
(Adolph)
19. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS DELEGATE
(Adolph)
20. SUNLINE TRANSIT AGENCY
(Adolph)
21. PALM SPRINGS AIRPORT COMMISSION REPORT
81
22. COMMUNITY SERVICES COMMISSION MINUTES JULY 14,
83
2014
23. INVESTMENT ADVISORY BOARD MEETING MINUTES DATED
85
JULY 9, 2014
DEPARTMENTAL REPORTS
1. CITY MANAGER
2. CITY ATTORNEY
3. CITY CLERK
A. UPCOMING EVENTS AND CITY CALENDAR
89
4. COMMUNITY SERVICES
A. DEPARTMENT REPORT SEPTEMBER 2014
93
B. MARKETING QUARTERLY REPORT
101
5. PUBLIC WORKS
A. DEPARTMENT REPORT SEPTEMBER 2014
109
6. FIRE DEPARTMENT QUARTERLY REPORT
119
7. POLICE DEPARTMENT QUARTERLY REPORT
137
PUBLIC HEARINGS - NONE
ADJOURNMENT
CITY COUNCIL AGENDA 3
OCTOBER 21, 2014
*********************************
The next regular meeting of the City Council will be held on November 4, 2014,
commencing with open session at 4:30 p.m. at the City Hall Council Chambers,
78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the
foregoing Agenda for the La Quinta City Council meeting was posted
website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and
the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111,
and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on October 17,
2014.
DATED: October 17, 2014
SUSAN MAYSELS, City Clerk
City of La Quinta, California
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special
777-7103, twenty-four (24) hours in advance of the meeting and accommodations
will be made.
If special electronic equipment is needed to make presentations to the City Council,
777-7103. A one (1) week notice is required.
If background material is to be presented to the Councilmembers during a City
Council meeting, please be advised that eight (8) copies of all documents, exhibits,
etc., must be supplied to the City Clerk for distribution. It is requested that this
take place prior to the beginning of the meeting.
Any writings or documents provided to a majority of the City Council regarding any
item(s) on this agenda will be made available for public inspection at the Community
Development counter at City Hall located at 78-495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
CITY COUNCIL AGENDA 4
OCTOBER 21, 2014
CONSENT: 1
CITY COUNCIL
MINUTES
TUESDAY, OCTOBER 7, 2014
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by
Mayor Adolph.
PRESENT: Councilmembers Evans, Franklin, Henderson, Osborne, Mayor Adolph
ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON AGENDA - None
CLOSED SESSION
1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT:
SILVERROCK RESORT (APNS: 770-200-026; 776-150-021; 776-150-023;
770-060-056; 770-060-057; 770-060-058; 770-060-059; 770-060-061;
770-060-062; 777-490-004; 777-490-006; 777-490-007; 777-490-012
AND 777-490-014).
AGENCY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER
NEGOTIATING PARTIES: JOHN GAMLIN, MERIWETHER COMPANIES;
ROBERT S. GREEN, JR., THE ROBERT GREEN COMPANY
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT FOR
ACQUISITION AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED
COUNCIL RECESSED TO CLOSED SESSION AT 3:02 P.M.
MAYOR ADOLPH RECONVENED THE CITY COUNCIL MEETING AT 4:01 P.M.
WITH ALL MEMBERS PRESENT. NO ACTIONS WERE TAKEN IN CLOSED SESSION
THAT REQUIRES REPORTING PURSUANT TO GOVERNMENT CODE SECTION
54957.1 (BROWN ACT).
Mayor Adolph led the audience in the pledge of allegiance.
PUBLIC COMMENT ON MATTERS NOT ON AGENDA
PUBLIC SPEAKER: Valerie Ritchey, La Quinta Ms. Ritchey expressed concern for
better traffic control on Avenida Bermudas and said that since the roundabout was
installed on Eisenhower Drive, the situation has worsened. Ms. Ritchey urged the
Council to consider enhanced traffic control methods on Avenida Bermudas.
CITY COUNCIL MINUTES 1
OCTOBER 7, 2014
5
CONSENT: 1
Public Works Director Jonasson provided background on improvements and speed
reduction control methods utilized. Staff can revisit striping and other methods if
Council so directs. He explained there is a state requirement for the City to
conduct a speed survey every 5-7 years and speed limits are set based on those
results.
PUBLIC SPEAKER: Stephanie Stinson, La Quinta Ms. Stinson remarked on
excessive speeding on Avenida Bermudas. She stated the reduced speed limit has
not helped and feels it is still a very unsafe situation.
PUBLIC SPEAKER: Bob Horn, Palm Desert Mr. Horn re-requested grant funds to
assist with his non-
mall.
PUBLIC SPEAKER: Allen Worthy, homeless Mr. Worthy explained that he is
asking the Palm Springs City Attorney and the Police Chief to resign for what he
perceives as malfeasance.
PUBLIC SPEAKER: John Peña, La Quinta Mr. Peña asked Council to address his
letter regarding low interest loans and options for flood victims.
CONFIRMATION OF AGENDA
City Manager Spevacek announced that the Study Session regarding the
September 8, 2014 storm event will begin at 4:30 p.m.
Councilmember Evans asked to pull Consent Item No. 16 and move it to Business
No. 5 for discussion. Council concurred.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1. THE DESERT SANDS EDUCATIONAL FOUNDATION WALK FOR
EDUCATION ON NOVEMBER 2, 2014
Bob Wright and several members from the Desert Sands Education Foundation
nd
spoke to promote the upcoming 2 Annual Hike 4 Education, a fundraiser by the
Desert Sands Education Foundation in support of technology in the classroom.
2. PRESENTATION OF A PROCLAMATION IN HONOR OF FIRE PREVENTION
WEEK
Mayor Adolph, on behalf of the City Council, presented a proclamation to CalFire
Battalion Chief Jodie Gray.
CITY COUNCIL MINUTES 2
OCTOBER 7, 2014
6
CONSENT: 1
CONSENT CALENDAR
1.APPROVE MINUTES OF SEPTEMBER 16, 2014
2.AUTHORIZE OVERNIGHT TRAVEL FOR COMMUNITY SERVICES
SUPERVISOR TO ATTEND SECOND YEAR OF MAINTENANCE
MANAGEMENT SCHOOL NOVEMBER 3-7, 2014 IN LAKE ARROWHEAD,
CALIFORNIA
3.AUTHORIZE OVERNIGHT TRAVEL FOR THE HUMAN RESOURCES/ RISK
MANAGER AND EXECUTIVE ASSISTANT TO ATTEND THE CALIFORNIA
JOINT POWERS INSURANCE AUTHORITY ANNUAL EDUCATIONAL FORUM
OCTOBER 28-31, 2014 IN SANTA BARBARA, CALIFORNIA
4.AUTHORIZE OVERNIGHT TRAVEL FOR EXECUTIVE ASSISTANT AND
PERMIT OPERATIONS SUPERVISOR TO ATTEND CALIFORNIA CITY
ATION NUTS AND BOLTS WORKSHOP OCTOBER 16-17,
2014, IN BREA, CALIFORNIA
5.AUTHORIZE OVERNIGHT TRAVEL FOR PERMIT OPERATIONS SUPERVISOR
TO ATTEND THE 2014 CRW SYSTEMS USER CONFERENCE OCTOBER 22-
24, 2014, IN SAN DIEGO, CALIFORNIA
6.DENIAL OF CLAIM FOR DAMAGES FILED BY: ADRIAN JIMENEZ: DATE OF
LOSS AUGUST 12, 2014
7.DENIAL OF CLAIM FOR DAMAGES FILED BY: VANESSA PARTIDA: DATE
OF LOSS APRIL 2, 2014
8.EXCUSE MEETING ABSENCES FOR COMMUNITY SERVICES
COMMISSIONER BLAKELEY AND INVESTMENT ADVISORY BOARD
MEMBER SPIRTOS
9.APPROVE DEMAND REGISTERS DATED AUGUST 25 AND 29 AND
SEPTEMBER 5, 12, 19, 22 AND 26, 2014
ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE ON-SITE
10.
IMPROVEMENTS FOR TRACT MAP NO. 33336, PALO VERDE II
\[RESOLUTION
2014-057\]
11.ACCEPT ON-SITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP NO.
29963, CORAL MOUNTAIN COURT
CITY COUNCIL MINUTES 3
OCTOBER 7, 2014
7
CONSENT: 1
12.APPROVE CIVIC CENTER CAMPUS VETERANS ACKNOWLEDGEMENT AREA
APPLICATIONS
13.ACCEPT PHASE I PAVEMENT MANAGEMENT PLAN STREET
IMPROVEMENTS PROJECT
14.ACCEPT SPORTS COMPLEX FIELD LIGHTING REHABILITATION AND
EXPANSION IMPROVEMENTS
15.ACCEPT PHASE II OF AMERICANS WITH DISABILITIES ACT
MISCELLANEOUS PUBLIC FACILITY IMPROVEMENTS PROJECT
16.pulled by Councilmember Evans and moved to Business Session for
discussion >>> APPROVE PROFESSIONAL SERVICES AGREEMENT WITH
HENSON CONSULTING GROUP, LLC FOR STAFF DEVELOPMENT SERVICES
MOTION A motion was made and seconded by Councilmembers Franklin/Evans
to approve Consent Calendar Item Nos. 1-15 as recommended with Item No. 10
adopting Resolution 2014-057. Motion passed unanimously.
STUDY SESSION ITEMS MOVED UP TO BE HEARD AT 4:30 P.M.
STUDY SESSION
1. DISCUSS SEPTEMBER 8, 2014 STORM EVENT AND OPTIONS FOR
REDUCING FUTURE FLOOD DAMAGE
Public Works Director Jonasson and Chris Escobedo, Assistant to City Manager,
presented the staff
Councilmembers discussed: expected response time from State and County to La
providing details on how to apply for Small
Business Association (SBA) assistance on City website; designation of storm
magnitude for future preparation and design; prioritizing solutions for future flood
damage with Council consensus for life/safety first, pursuing grant funding for the
Avenue 50 bridge project, and drainage systems on
Eisenhower/Coachella/Evacuation Channel, and Tampico/Rondo/Avenue
52/SilverRock, with said drainage improvements estimated at $33 million with a
potential estimate of $20 million to come from reserves; consideration of utilizing
experts from Phoenix area where monsoons are a regular occurrence; collaborating
on newly entitled projects regarding retention/drainage; reviewing future
development hydrology; investigating requirements of newly enacted State
legislation permitting creation of an agency for infrastructure projects only a
CITY COUNCIL MINUTES 4
OCTOBER 7, 2014
8
CONSENT: 1
funding possibility; getting Ygrene program broadened; reviewing Psomas
Engineering report completed 10 years ago.
PUBLIC SPEAKER: John Peña, La Quinta Mr. Peña stated time is of the essence
because many people are living with bare floors and walls while waiting for
financial assistance. SBA process will be long and maybe the City can get involved
in low-interest loans to residents for immediate assistance.
PUBLIC SPEAKER: Andy Vossler, La Quinta Mr. Vossler shared his historical
knowledge about Oleander Reservoir, saying it was designed to receive a specific
amount of water that is evacuated through the channel. Mr. Vossler suggested a
study to see if the reservoir is still holding water and if there is a way to evacuate
it faster. He feels the City should collaborate with CVAG, CVWD, and Riverside
County.
PUBLIC SPEAKER: Florene Fields, La Quinta Ms. Fields stated she lives in Laguna
de la Paz and experienced
property being higher than hers. The HOA will not get involved. She is seeking the
helping her protect her home. Councilmember Henderson
stated that City staff will take her concerns under consideration and get back to
her.
PUBLIC SPEAKER: John Flowers, retired attorney Mr. Flowers had many
questions regarding liability when the natural flow of water is altered including
who is responsible.
PUBLIC SPEAKER: Wells Marvin, La Quinta Mr. Wells commended Mr.
; however, he feels there is a lack of outrage over the
storm event. He suggests the City get independent engineers to provide a second
opinion and concentrate on the infrastructure and storm water system.
2. OVERVIEW OF SILVERROCK PURCHASE AGREEMENT BUSINESS TERMS
WITH MERIWETHER AND THE ROBERT GREEN COMPANY
Chris Escobedo, Assistant to City Manager, and Jon McMillen of Tall Man Group,
economic and real estate consultant, presented the staff report, which is
PUBLIC SPEAKER: Robert Radi, La Quinta Mr. Radi spoke in favor of this project
due to its flexibility, diversity and the self-generating subsidy proposed.
PUBLIC SPEAKER: Patrick Swarthout, La Quinta Mr. Swarthout spoke in support
of the project, impressed with negotiations results, protections in place and
developer selection process. He said the state can mess with property and sales
CITY COUNCIL MINUTES 5
OCTOBER 7, 2014
9
CONSENT: 1
tax but not with transient occupancy tax. He expressed his concern for the future
entrance off Jefferson Street and suggested edible plantings that display the
history of the Coachella Valley.
PUBLIC SPEAKER: Kay Wolff, La Quinta Ms. Wolff would like to see the Arts
in attendance, prestige and sales.
The current space available has shrunk due to the senior center expansion and
parking will be reduced when multi-use development is built. She noted that the
Meriwether plan does not mention a future spot for the festival. Ms. Wolff
expressed her concern for the future of the festival and stated it is a point of pride
for all residents.
PUBLIC SPEAKER: Gerri Lynch, Embassy Suites Manager Ms. Lynch stated her
support for the project; however, she asked that Council take into consideration the
TOT rebates that are being offered before finalizing the project. She stated the
Embassy Suites and The Homewood were given a five-year term and only one
million dollars. She feels $20 million is excessive and tying it to their return on
investment gives the developer an open checkbook.
Councilmembers discussed and commented on: a rebate to the developer only
occurring when revenue is generated; developer making huge investment of $361
million; projections of $6 million a year after the TOT rebates end; reasons for
th
selecting the 17 hole area for the boutique hotel; Council purchase of property
for future stability of City and the 10-year struggle to correctly develop SilverRock;
development affecting all businesses in City; project both inclusive and exclusive
and since it was bought with tax payer money, everyone should benefit; designing
a water sensitive project discussion with CVWD to take place; concern on
maintaining and/or protecting affordable/accessible golf times for residents
priority for residents; currently 30% of total rounds at SilverRock are used by
residents; residents will be proud of this development.
City Manager Spevacek stated that in January, staff will begin a public discussion
with Council and the community on how to fund the public golf operations and pay
for the new clubhouse. He further commented that funds will not be spent on an
analysis until there is an approved project.
BUSINESS SESSION
1. APPROVE FIRST ROUND COMMUNITY SERVICES GRANTS AND FUNDING
REQUESTS
Community Services Supervisor Ambriz presented the staff report, which is on file
CITY COUNCIL MINUTES 6
OCTOBER 7, 2014
10
CONSENT: 1
Councilmember Evans, as an ad hoc committee member, explained the process and
criteria for the program. She also emphasized that the recipients must provide a
direct benefit to the City.
Councilmember Henderson announced that she is not in favor of this program and
will vote against.
MOTION A motion was made and seconded by Councilmembers Osborne/Franklin
to approve first round of community services grants and funding requests as
recommended. Motion passed 4-1 (Henderson no)
2.INTERVIEWS AND APPOINTMENTS TO THE HISTORIC PRESERVATION AND
HOUSING COMMISSIONS
Office. She stated that three applicants have withdrawn their applications; De
Karlen, J. Richard Tompkins. Interviews were conducted.
HOUSING COMMISSION (one vacancy)
Lynne Joy Rogers
MOTION A motion was made and seconded by Councilmembers Osborne/Evans
to appoint Lynne Joy Rogers to the Housing Commission. Motion passed
unanimously.
HISTORIC PRESERVATION COMMISSION (one vacancy, non-professional)
The following applicants gave a brief presentation on their qualifications:
Dale Ortmann
Linda Williams
Chuck Phillips (not present)
Patricia Pyle (withdrew)
Clerk Maysels collected, tabulated and announced the votes as follows:
Mayor Adolph: Williams
Councilmember Evans: Williams
Councilmember Franklin: Ortmann
Councilmember Henderson: Williams
Councilmember Osborne: Williams
MOTION A motion was made and seconded by Councilmembers Evans/
Henderson to appoint Linda Williams to the Historic Preservation Commission.
Motion passed unanimously.
CITY COUNCIL MINUTES 7
OCTOBER 7, 2014
11
CONSENT: 1
3. APPOINT A MEMBER TO THE DESERT CLASSIC CHARITIES CHARITY
EVALUATION COMMITTEE
Deputy City Manager Hylton presented the staff report, which is on file in the City
MOTION A motion was made and seconded by Councilmembers Franklin/Evans
to continue the Desert Classic Charities Charity Evaluation Committee appointment
to the December 2, 2014 Council meeting. Motion passed unanimously.
4. APPROVE AN APPROPRIATION FOR YMCA FACILITY IMPROVEMENTS.
Golf, Parks and Facilities Manager Howlett presented the staff report, which is on
MOTION A motion was made and seconded by Councilmembers Henderson/
Franklin to approve an appropriation for the YMCA facility improvements as
recommended. Motion passed unanimously.
5. Consent Calendar Item No. 16 pulled by Councilmember Evans and moved to
Business Session for discussion >>> APPROVE PROFESSIONAL SERVICES
AGREEMENT WITH HENSON CONSULTING GROUP, LLC FOR STAFF
DEVELOPMENT SERVICES
Councilmember Evans proposed reducing the term to three years with a $50,000
cap for Fiscal Year 2014/15.
City Manager Spevacek presented the staff report and explained the services to be
provided by Henson Consulting Group.
MOTION A motion was made and seconded by Councilmembers Osborne/Evans
to approve a professional services agreement with Henson Consulting Group, LLC
for a term of three years, and a not-to-exceed amount of $50,000 for Fiscal Year
2014/2015.
COUNCILMEMBER HENDERSON LEFT THE MEETING AT 7:40 P.M.
REPORTS AND INFORMATIONAL ITEMS
ve for 2014, Councilmember Osborne reported on his
participation in the following organizations meeting:
CITY COUNCIL MINUTES 8
OCTOBER 7, 2014
12
CONSENT: 1
ve for 2014, Mayor Adolph reported on his participation in
the following organizations meeting:
CVAG EXECUTIVE COMMITTEE
SUNLINE TRANSIT AGENCY
DEPARTMENT REPORTS
Office.
None
PUBLIC HEARINGS None
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Osborne/Franklin to adjourn at 7:46 p.m. Motion passed 4-0-1
(Henderson absent).
Respectfully submitted,
TERESA THOMPSON, Deputy City Clerk
City of La Quinta, California
CITY COUNCIL MINUTES 9
OCTOBER 7, 2014
13
14
CITY MEETING DATE: October 21, 2014
ITEM TITLE: APPROVEDEMAND REGISTERS DATED
OCTOBER 3 AND OCTOBER 10, 2014
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 2
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Approve Demand Registers dated October 3 and October 10, 2014.
EXECUTIVE SUMMARY:
None.
FISCAL IMPACT:
Demand of Cash: -- City $ 1,994,227.34
-- Successor Agency of RDA $ 12,556.82
-- Housing Authority $ 7,121.00
-- Housing Authority Commission $ 0.00
$ 2,013,905.16
BACKGROUND/ANALYSIS:
Between City Council meetings, there is a need to pay routine bills in order to avoid
late fees being charged to the City, as well as payroll and related payroll taxes.
Attachment 1 provides the detail for the weekly demand registers from October 3 and
October 10, 2014
Warrants Issued:
104627 - 104692} $ 1,433,632.36
104693 - 104780} $ 657,927.38
Voids} $ (538,427.40)
Wire Transfers} $ 266,835.99
Payroll 37005 - 37010} $ 153,736.46
Payroll Tax Transfers} $ 40,200.37
$ 2,013,905.16
15
The most significant expenditures on the demand registers listed above are as follows:
Significant Expenditures:
Vendor: Account Name: Amount: Purpose:
O & J Construction Construction $ 538,427.40 SilverRock Improvements
SoCal Portfolio Developer Deposit $ 402,213.04 Developer Deposit Refund
Doug Wall Construction Construction $ 326,611.67 Health & Wellness Center
Granite Construction FEMA $ 196,663.55 Storm Clean Up
CV Rescue Mission Rescue Mission $ 50,000.00 FY14/15 Shelter Svc.
Economic Dev. Agency Museum $ 43,750.00 Jul-Sept. Museum Operation
NAI Consulting Design $ 39,492.50 Sept. Consultant Services
Note: On a prior Demand Register, a check for $538,427.40 was issued to O & J
Landscape Construction. Subsequent to that, O & J requested the check be voided
and reissued in the same amount but payable to O & J Golf Construction.
Wire Transfers: Six wire transfers totaled $266,835.99. Of this
amount, $126,427.65 was to Landmark for golf course management; $85,042.99 to
CalPERS for health insurance premiums; and $46,733.35 to CalPERS for retirement
costs (see Attachment 2 for a full listing).
ALTERNATIVES:
City Council may approve, partially approve or reject the register of demands.
Report prepared by: Sandra Mancilla, Account Technician
Report approved for submission by: Rita Conrad, Finance Director
Attachments: 1. Demand Registers
2. Wire Transfers
16
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19
20
21
22
23
24
25
26
27
28
29
30
CITY MEETING DATE: October 21, 2014
ITEM TITLE: RECEIVE AND FILE TREASURER'S
REPORT DATED AUGUST 31, 2014
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 3
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Receive and file.
EXECUTIVE SUMMARY:
the Investment Advisory
Board and the City Council for review.
This report summarizes all cash and investments of the City, Successor
Agency, Housing Authority, and Financing Authority.
There is sufficient investment liquidity and anticipated revenues available to
FISCAL IMPACT:
None.
BACKGROUND/ANALYSIS:
required by the California Government Code and City Municipal Code. It certifies
that all pooled investments are reported accurately and fairly in
compliance with the applicable codes and also certifies that there is sufficient
estimated expenditures. Due to the fact that the City pools all cash and
investments, this report combines all City entities including the Successor Agency,
Financing Authority, and Housing Authority.
31
The investment portfolio was stable and decreased by a net of $7.3 million, ending
the month at $122.9 million. The major reason for the decrease was due to an
increase of $11.61 million for September debt service payments transferred to US
Bank, offset primarily by a decrease of $1.16 million for Capital Improvement
Projects, $357,000 for annual Coachella Valley Association of Government dues,
$1.91 million for June police, $402,200 for a developer deposit refund and
$196,700 for storm clean-up.
During the month, the Local Agency Investment Fund account decrease by $13.5
million due to a transfer to the General Fund.
Overall portfolio performance increased slightly from the previous month, earning
.36%.
ALTERNATIVES:
None.
Report prepared by: Rita Conrad, Finance Director
Report approved for submission by: Frank J. Spevacek, City Manager
Attachment:
32
ATTACHMENT1
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City of La Quinta
Comparative Rates of Interest
August 31, 2014
City of La Quinta
Commercial Paper
Annualized EarningsAverageTreasury Bills/NoteThree Month
YearMonthPooled Cash Fiscal Agent OverallMaturity (days)Three Month Six Month One Year Two Year Non-FinancialLAIF Rate
FY 10/11July 20100.50%0.15%0.47%1190.16%0.20%0.30%0.63%0.28%0.53%
August 20100.49%0.15%0.46%1080.15%0.19%0.26%0.38%0.25%0.51%
Sept 20100.55%0.15%0.51%1070.16%0.19%0.27%0.38%0.24%0.50%
Oct 20100.55%0.15%0.51%880.13%0.17%0.23%0.38%0.23%0.48%
Nov 20100.53%0.15%0.49%840.18%0.21%0.28%0.50%0.23%0.45%
Dec 20100.57%0.14%0.52%2650.15%0.19%0.30%0.63%0.23%0.46%
Jan 20110.51%0.14%0.43%2060.16%0.18%0.28%0.63%0.24%0.54%
Feb 20110.55%0.17%0.46%2100.15%0.17%0.31%0.63%0.23%0.51%
Mar 20110.54%0.17%0.45%2180.05%0.13%0.26%0.75%0.23%0.50%
Apr 20110.59%0.17%0.48%1920.05%0.10%0.28%0.63%0.20%0.59%
May 20110.48%0.17%0.41%1560.06%0.12%0.20%0.50%0.16%0.41%
June 20110.53%0.00%0.35%1260.03%0.10%0.20%0.38%0.15%0.45%
FY 11/12July 20110.53%0.00%0.35%1120.07%0.12%0.15%0.20%0.14%0.38%
August 20110.60%0.00%0.38%1020.02%0.05%0.10%0.13%0.16%0.41%
Sept 20110.58%0.03%0.39%1240.02%0.06%0.09%0.13%0.14%0.38%
Oct 20110.53%0.03%0.35%1170.01%0.06%0.12%0.25%0.15%0.39%
Nov 20110.52%0.03%0.37%940.03%0.07%0.10%0.25%0.14%0.40%
Dec 20110.48%0.03%0.35%860.02%0.06%0.11%0.13%0.14%0.39%
Jan 20120.45%0.03%0.34%740.05%0.08%0.11%0.25%0.14%0.39%
Feb 20120.49%0.05%0.36%720.12%0.15%0.17%0.25%0.17%0.39%
Mar 20120.44%0.05%0.34%740.08%0.14%0.19%0.25%0.18%0.38%
Apr 20120.44%0.09%0.35%610.10%0.15%0.19%0.25%0.20%0.37%
May 20120.43%0.09%0.34%620.09%0.14%0.19%0.25%0.19%0.36%
June 20120.38%0.08%0.29%470.10%0.15%0.21%0.25%0.21%0.36%
FY 12/13July 20120.41%0.08%0.31%1120.11%0.15%0.18%0.22%0.22%0.36%
August 20120.41%0.08%0.29%310.11%0.14%0.20%0.25%0.20%0.38%
Sept 20120.43%0.09%0.33%340.11%0.14%0.18%0.25%0.20%0.35%
Oct 20120.47%0.10%0.36%220.13%0.16%0.18%0.25%0.19%0.34%
Nov 20120.48%0.10%0.36%1610.10%0.15%0.18%0.25%0.20%0.32%
Dec 20120.47%0.10%0.36%1370.08%0.12%0.16%0.13%0.20%0.33%
Jan 20130.44%0.10%0.34%1110.08%0.11%0.14%0.25%0.16%0.30%
Feb 20130.37%0.10%0.29%1050.13%0.14%0.15%0.25%0.17%0.29%
Mar 20130.39%0.09%0.30%1230.08%0.11%0.15%0.25%0.15%0.29%
Apr 20130.31%0.08%0.25%1860.05%0.08%0.14%0.13%0.12%0.26%
May 20130.30%0.06%0.23%1750.05%0.08%0.14%0.25%0.10%0.25%
June 20130.30%0.07%0.23%2120.05%0.09%0.16%0.38%0.10%0.24%
FY 13/14July 20130.28%0.07%0.21%3360.03%0.07%0.12%0.25%0.11%0.27%
August 20130.28%0.06%0.21%3030.03%0.06%0.07%0.14%0.09%0.27%
Sept 20130.30%0.07%0.23%3210.01%0.04%0.01%0.25%0.08%0.26%
Oct 20130.48%0.06%0.31%4270.05%0.08%0.16%0.25%0.11%0.27%
Nov 20130.49%0.06%0.31%4440.05%0.08%0.16%0.25%0.09%0.26%
Dec 20130.49%0.05%0.31%3960.07%0.09%0.14%0.25%0.09%0.26%
Jan 20140.44%0.05%0.32%3810.04%0.06%0.13%0.38%0.09%0.24%
Feb 20140.44%0.03%0.30%3570.05%0.08%0.12%0.25%0.10%0.24%
Mar 20140.44%0.02%0.30%3520.05%0.07%0.12%0.38%0.10%0.24%
Apr 20140.47%0.02%0.33%3680.02%0.05%0.11%0.45%0.10%0.23%
May 20140.49%0.02%0.35%3730.04%0.06%0.10%0.39%0.10%0.23%
June 20140.44%0.02%0.33%3100.04%0.07%0.11%0.50%0.10%0.23%
FY 14/15July 20140.45%0.02%0.34%3050.03%0.06%0.11%0.50%0.10%0.24%
August 20140.49%0.02%0.36%3250.03%0.05%0.11%0.50%0.11%0.26%
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CITY MEETING DATE: October 21, 2014
ITEM TITLE: APPROVE A LEASE AGREEMENT WITH
THE CHAMBER OF COMMERCE FOR SPACE AT CITY
HALL
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 4
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Approve a three-year lease agreement between the City and the La Quinta
Chamber of Commerce for office space and a Visitor Center within City Hall, and
authorize the City Manager to execute the agreement.
EXECUTIVE SUMMARY:
• The La Quinta Chamber of Commerce (Chamber) and City desire to relocate
the Chamber's office and a Visitor Center from the La Quinta Public Library
(Library) to City Hall.
• The Chamber's current lease agreement for the Library expires on November
30, 2014.
• With the relocation, the Chamber plans to improve the appearance of their
Visitor Center and improve business support and economic development
efforts between the Chamber and the City.
FISCAL IMPACT:
The Chamber currently pays the City $1 ,000 per month to rent a 1,000 square -
foot space, and an additional $300 per month for utilities. The proposed lease
payment will be $600 per month for 600 square feet and $200 a month for
utilities.
BACKGROUND/ANALYSIS:
In November 2005, City Council authorized staff to execute a lease agreement with
the Chamber for a portion of the Library to be used as the Chamber office with
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CITY MEETING DATE: October 21, 2014
ITEM TITLE: DENIAL OF CLAIM FOR DAMAGES FILED
BY: PHILLIP PETTIBONE; DATE OF LOSS — MARCH
10, 2014
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 5
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Deny the claim for damages of Phillip Pettibone in its entirety.
EXECUTIVE SUMMARY:
• A claim was filed by Phillip Pettibone with a reported date of loss of March
10, 2014.
• It was forwarded to Carl Warren & Company, the City's claims administrator.
• Carl Warren reviewed the claim and recommends denial.
FISCAL IMPACT:
Stated damages are in excess of $9,900.
BACKGROUND/ANALYSIS:
The claimant stated that the City wrongly impounded his vehicle. Riverside
Superior Court Judge G. Cribbs entered a warrant on March 5, 2014 ordering City
representatives to enter and inspect the vehicle for Code violations, whereupon
they were authorized to remove and tow the vehicle to an appropriate site, even in
the absence of the property owner. Carl Warren & Company's investigation
determined that the City properly impounded the vehicle enforcing a valid warrant.
ALTERNATIVES:
The City's claims administrator is relied on to perform an accurate and thorough
preliminary assessment of the claim from a liability standpoint and has
recommended rejection of this claim. Therefore, staff does not recommend an
alternative action.
Report prepared by: Terry Deeringer, Human Resources/Risk Manager
Report approved for submission by: Frank J. Spevacek, City Manager
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AGENDA CATEGORY:
October 21, 2014
CITY / SA / HA / FA MEETING DATE:
BUSINESS SESSION:
ITEM TITLE: RECEIVE AND FILE REVENUE AND
EXPENDITURE REPORTS DATED JULY, AUGUST,
AND SEPTEMBER, 2014
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 6
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDED ACTION:
Receive and file.
EXECUTIVE SUMMARY:
Revenue and expenditure reports are submitted monthly to City Council for
review.
The reports summarize year-to-date (YTD) revenues and
expenditures.
Starting with the July reports, the format has changed as the Finance
Department has begun to utilize some of the reporting features of the
recently purchased financial software system.
FISCAL IMPACT:
None.
BACKGROUND/ANALYSIS:
The Finance Department has been working toward generating reports directly from
the new finance software (Tyler InCode). Prior to the conversion to the new
software, the revenue and expenditure reports were prepared in a very manual,
time consuming manner. From this point on, preparing reports should be a
relatively simple process. Improvements will continue to be made as staff becomes
increasingly proficient in utilizing the features of the new system.
As the City is in the final stages of the year-end audit, the June reports will be
presented in the 2014-2015 Comprehensive Annual Financial Review and year-end
reports.
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Revenues:
Below is a summary of the column headers used on the Revenue Summary Report
All Funds:
Original Total Budget represents the revenue budget the Council adopted in
June 2014 for Fiscal Year 2014/2015
Current Total Budget includes original adopted revenue budget, plus
carryovers, from the prior fiscal year and Council-approved budget
amendments. The bulk of the carryovers are related to Capital Improvement
Project (CIP) matters. Each year total CIP projects are budgeted; however,
project length may span over multiple years. Therefore, unfinished projects
from the prior year are carried over (along with associated revenue
reimbursements).
Period Activity represents actual revenues received in the reporting month.
Fiscal Activity presents actual revenues collected year-to-date. For
example, the August report shows revenues collected in the Period Activity
column, but revenues collected in both July and August are presented in the
Fiscal Activity column.
Variance Favorable/ (Unfavorable) represents the difference between year-
to-date collections and the budgeted amount (the amount yet to be
collected).
Percent Remaining represents the amount of budgeted revenues still to be
collected.
The revenue report includes revenues and transfers into funds from other funds
(income items). Unlike expenditures, revenues are not received uniformly
throughout the year. So, there will be peaks and valleys depending upon large
payments that are received throughout the year. For example, large property tax
payments are usually received in December and April. Redevelopment Property Tax
Trust Fund payments are typically received in January and June.
July Revenues
.65% of General Fund revenues were collected in July (leaving 99.35% to be
collected). This equates to approximately $235,822. For all funds combined,
.56% of budgeted revenues were collected (leaving 99.44% to be collected). Of
the $842,904 collected in July for all funds, over 44% of this was a result of
developer fees in the Transportation Development Impact Fund.
August Revenues
$506,447 in General Fund revenue was collected in August, bringing the total YTD
collections to 2.05% (leaving 97.95% to be collected). Total collections for all
funds in August equaled $1,923,271. The largest portion of August revenues is
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attributable to transfers of $1,161,356 into the CIP fund (primarily from the
Quimby Fund) and transient occupancy tax (TOT) payments to the General Fund of
$193,362 (bringing YTD TOT collections to 2.28%).
September Revenues
$1,408,407 in General Fund revenue was collected in September, bringing the total
YTD collections to 5.94% ($2,150,677). Total collections overall in September
were $4,479,909, bringing total collections for all funds to 4.77% (leaving 95.23
of budgeted revenues to be collected). The larger payments in the General Fund
consisted of $243,658 in TOT payments (bringing the YTD collected to 7.41%);
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tax distribution of $173,394 (bringing the YTD collected to 5.66%); and the Fire
Service Credit (bringing YTD collections to 2.08%).
Expenditures
Below is a summary of the column headers used on the Expenditure Summary
Report All Funds:
Original Total Budget represents the expenditure budget adopted by
Council in June 2014 for FY 2014/2015.
Current Total Budget includes the original adopted expenditure budget plus
any carryovers from the prior fiscal year, and any Council approved budget
amendments. The bulk of the carryovers are related to CIP matters. Each
year total CIP projects are budgeted; however, project length can span over
multiple years. Therefore, unfinished projects from the prior year are carried
over (along with associated revenue reimbursements).
Period Activity represents actual expenditures made in the reporting month.
Fiscal Activity presents actual expenditures made year-to-date. For
example, the August report shows expenditures made in the Period Activity
column, but expenditures from both July and August are presented in the
Fiscal Activity column.
Variance Favorable/(Unfavorable) represents the difference between YTD
expenditures and the budgeted amount (the amount yet to be expended).
Percent Remaining represents the amount of budget unexpended.
The expenditure report includes expenditures and transfers out to other funds.
Unlike revenues, expenditures are fairly consistent month to month. However,
large Debt Service payments, or CIP expenditures can cause swings.
July Expenditures
At July 31, 2014, the General Fund expenditure budget was 2.24% expended
(97.76% unexpended); General Fund expenditures equaled $847,237. Monthly
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expenditures should normally be no more than 8.33% of the budget unless large
one-time payments are made, such as insurance premiums. July usually shows a
low amount of expenditures primarily due to the timing of payroll (conversely,
nditures for all funds in July totaled
$2.8 million with the largest expenditures related to bond debt service expenditures
made by the Successor Agency.
August Expenditures
General Fund expenditures in August totaled $1.5 million. YTD General Fund
expenditures are $2.37 million (93.73% unexpended). The increase is primarily
due to full month of payroll expenditures hitting in August. Expenditures for all
funds in August totaled $4.2 million, leaving 96.7% of the budget unexpended.
After total General Fund expenditures, the next largest expenditures were in the
Quimby Fund. As discussed in the revenue section above, the Quimby fund
transferred approximately $800,000 to the CIP Fund for budgeted projects.
September Expenditures
General Fund expenditures in September totaled $1.69 million. YTD General Fund
expenditures are $4 million (89% unexpended/11% expended.) $660,000 of
General Fund expenditures were related to transfers to the CIP fund for budgeted
projects. Total expenditures for all funds equated to $5.7 million in September
(6.4% expended and 93.6% unexpended). The largest expenditures (not including
the General Fund) related to the CIP Fund costs and reimbursements from the CIP
fund to the General Fund and other funds for costs related to projects.
Summary
All Funds are generally on target or under budget with regard to expenditures.
Revenue collections appear low due to timing issues discussed in the revenue
section above. The FY 2014/2015 mid-year report will provide updated projections
for the remainder of FY 2014/2015 once there is six months of activity to better
make projections.
Report prepared by: Rita Conrad, Finance Director
Report approved for submission by: Frank J. Spevacek, City Manager
Attachments: 1. Revenue and Expenditure Reports for July 2014
2. Revenue and Expenditure Reports for August 2014
3. Revenue and Expenditure Reports for September 2014
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ATTACHMENT 1
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ATTACHMENT 2
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ATTACHMENT 3
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AGENDA CATEGORY:
CITY MEETING DATE: October 21, 2014
ITEM TITLE: DISCUSS DEVELOPMENT STRATEGIES
FOR THE LA QUINTA VILLAGE
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION: 1
PUBLIC HEARING:
RECOMMENDED ACTION:
Discuss planning and environmental studies for the La Quinta Village and provide
direction.
EXECUTIVE SUMMARY:
• The City owns multiple Village properties. Interest in developing these and
other vacant Village properties is growing.
• In August 2014, staff outlined a proposal to better position the Village for
development. The proposal entailed having the City conduct traffic, parking,
land use and environmental studies that would be the basis for development
entitlements. Property owners and developers would then only be required to
obtain property -specific site development permits.
• This effort would also entail discarding development regulations that stifle
creativity, add unnecessary processes and require lengthy City review.
FISCAL IMPACT:
The estimated cost to conduct the planning and environmental effort is $180,000
to $210,000. In addition, these activities may identify capital improvement needs
that are not part of the Capital Improvement Program. If the Council elected to
initiate the planning and environmental activities, a funding strategy would be
presented in the Mid -Year Budget. Capital Improvement funding options would be
outlined in future Capital Improvement Budgets.
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DESERT CLUB DR
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ATTACHMENT 2
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Reports/Informational Items: ______________
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Report to La Quinta City Council
Palm Springs International Airport Commission Meeting
September 17, 2014
Action Items:
The Palm Springs City Council approved the following actions:
1. Approved the hangar and apron lease for Signature Flight Support.
2. Ratified the re-appointment of Peter Freymuth as the Airport Commissioner to
represent Riverside County.
3. Approved the contract with HNTB Corporation for environmental study phase
of the airport Master Plan.
Budget:
The unaudited financial report for the 2014 fiscal year showed excellent
performance. Revenue was 100.1% of budget, while expenses were 91% of budget.
Unrestricted cash at year-end was $7.8 million – right on target.
Passenger Activity:
Activity was up 9.4%, making 9 straight months of passenger
growth.
General:
Tower: The old tower is now removed, and the new one is fully operational.
Alaska Airlines:Alaska has now implemented kiosks for self-check-in, and for baggage
check.
Starbucks:The pre-security store is now operational.
The next meeting is scheduledfor October 15, 2014.
Submitted: _________________________
Robert G. Teal, Commissioner
Palm Springs International Airport
Email: bob@teal.us.com
Phone: 760-899-4171
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REPORTS AND INFORMATIONAL ITEMS: 22
COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, JULY 14, 2014
CALL TO ORDER
A regular meeting of the La Quinta Community Services Commission was called to
order at 5:30 p.m. by Commissioner Alford.
ROLL CALL
PRESENT: Commissioners Alford, Blakeley, Engel, Johnson, and Simonds
ABSENT: None
PLEDGE OF ALLEGIANCE
Commissioner Blakeley led the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None.
CONFIRMATION OF AGENDA - Confirmed
APPROVAL OF MINUTES
Motion — A motion was made by Commissioners Blakeley/Engel to approve the
May 12, 2014 Community Services Commission Minutes as submitted. Motion
passed unanimously.
BUSINESS ITEMS
1 . ELECT A CHAIRPERSON FOR THE COMMUNITY SERVICES COMMISSION
Motion — A motion was made by Commissioners Engel/Johnson to elect
Commissioner Alford as the Community Services Commission Chairperson.
Motion passed unanimously.
2. ELECT A VICE -CHAIRPERSON FOR THE COMMUNITY SERVICES
COMMISSION
Motion — A motion was made by Commissioners Blakeley/Alford to elect
Commissioner Engel as the Community Services Commission Vice -
Chairperson. Motion passed unanimously.
3. 2014/15 COMMUNITY SERVICES MARKETING PLAN
Tustin Larson, Recreation Supervisor, presented the staff report.
Commissioner Blakeley asked if the City would still be a part of the 2016
Humana Challenge. Director Hylton stated that if SilverRock Resort is a part
COMMUNITY SERVICES COMMISSION MINUTES JULY 14, 2014
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CALL TO ORDER
REPORTS AND INFORMATIONAL ITEMS: 23
INVESTMENT ADVISORY BOARD
MINUTES
Wednesday,,,4uly 9, 2014
A regular meeting of the La Quinta Investment Advisory Board was called to order
at 4:00 p.m. by Chairperson Mortenson.
PRESENT: Board Members Donais, Spirtos, Park and Mortenson (via -
teleconference)
ABSENT: Board Member Godbey
STAFF PRESENT: Finance Director, Rita Conrad, and Senior Secretary, Vianka
Orrantia
APPOINTMENT OF OFFICERS
1. Appointment of Investment Advisory Board Chairperson
Chairman Mortenson, opened nominations for Chairperson, and nominated Board
Member Donais for the position of Chairperson.
With no other nominations, Chairman Mortenson closed the nominations.
Board Member Donais was unanimously elected as Chair.
2. Appointment of Investment Advisory Board Vice -Chairperson
Board Member Park opened nominations for Vice -Chairperson and nominated Board
Member Spirtos for the position of Vice -Chairperson.
With no other nominations, Chairman Mortenson closed the nominations.
Board Member Spirtos was unanimously elected as Vice -Chair.
INVESTMENT ADVISORY MINUTES 1
July 9, 2014
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DEPARTMENTREPORTS:4A
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DEPARTMENT REPORTS: 4B
OF
TO: Honorable Mayor and Members of the City Council
FROM: Edie Hylton, Deputy City Manager
DATE: October 21, 2014
SUBJECT: QUARTERLY MARKETING REPORT
Per the City's contract with JNS Media Specialists, and Graphtek Interactive, the
first Quarterly Marketing Report for Fiscal Year 2014/15 is attached.
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DEPARTMENTREPORTS: 5A
TO: Honorable Mayor and Members of the City Council
FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer
DATE: October 21, 2014
SUBJECT: PUBLIC WORKS DEPARTMENT REPORT FOR SEPTEMBER 2014
1. The Eisenhower Drive/Calle Sinaloa roundabout project has been awarded a
“Project of Merit Award” by the American Public Works Association (APWA). The
Coachella Valley Branch of the Southern California Chapter of APWA is honoring
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2013/2014 winners at their 4 Annual Vendor Show taking place at the Desert
Princess Resort in Cathedral City on November 3, 2014. Staff’s application
emphasized how important resident input was to the success of the project as
well as collaboration and outreach. Also highlighted was the center art piece
representing La Quinta’s history and marking the entrance to the historic La
Quinta Cove.
2. Granite Construction completed cleanup from the September 8, 2014 storm by
removing the silt and debris from the two retention basins that take stormwater
from the southbound lanes of Washington Street south of Avenue 47. This
restored the design capacity for both basins in the event of another storm.
3. On September 16, 2014, Council approved a budget of $350,000 for cleanup and
repairs that were necessary after the September 8, 2014 storm. The City’s
expenditures including staff overtime to date total approximately $290,000 for a
variety of tasks, including: street sweeping, debris removal, traffic control,
sinkhole repairs, storm drain work, and retention basin restoration. Maintenance
staff continues to survey areas throughout the City to determine if any require
additional cleanup or repair work and anticipates any needed work will be
completed over the next couple of weeks.In addition, staff is investigating other
storm-related damage including two bridges, Washington Street (north of
Channel Drive) and Highway 111 (by the Cliffhouse), as well as restoration of the
outside (number two) northbound lane that appears to be failing on Eisenhower
Drive between Avenida Fernando and Coachella Drive.
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4. For the month of September 2014, the total for all maintenance expenditures
recorded in GORequest was $99,299 with traffic signals, flood control, debris
removal and street sweeping being among the highest tasks in terms of cost.
Public Works maintenance workers recorded 1,442 task hours associated with
this work. A detailed breakdown of tasks and associated costs is presented in
the attached pie chart (Attachment 1).
5. Residents continue to submit Customer Satisfaction Surveys through the
GORequest system. Public Works received six surveys in the month of
September 2014, with residents commenting on staff’s effectiveness,
responsiveness and courtesy relative to handling reported issues (most rate staff
as superior, good and exceeded expectations). The surveys are provided as
Attachment 2.
6. The contractor for the La Quinta Wellness Center project is remodeling the
interior of the building. The Center is closed and will remain closed for the
remainder of construction. The project is scheduled to be completed by early
2015.
7. The contractor for the Fiscal Year 2014/2015 Slurry Seal Project is crack sealing
and removing pavement legends. Slurry operations are commencing this Friday
and will run through November 4, 2014. Work at Highway 111/Washington Street
will be done at night with adjacent intersections being placed in flash red as a
safety precaution. Restriping will be completed by the end of November 2014.
Attachment 3, showing the schedule of work, will be posted on the City’s website
and Facebook page.
8. The SilverRock Golf Course Restoration Project is scheduled to be complete by
the end of October 2014.
Attachments: 1. Total Maintenance Cost for September 2014 pie chart
2. GORequest surveys for September 2014
3. Slurry Seal Project Schedule
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ATTACHMENT 2
Customer Satisfaction Survey Details
09/01/2014 to 09/30/2014
Request: 10255 Survey Entered: 09-02-2014 Request Entered: 08/08/2014 Closed: 08/21/2014 Days Open:
13
Topic: Dust Control - 1028
Employee: Ed Wimmer Customer: Anne Lucas
Description: Ms. Lucas is complaining about the dust coming from Andalusia. Says it's really heavy and she
gets a lot of it given at her home and pool given she lives at the corner of Avenue 60 and Monroe
in Trilogy. Ms. Lucas indicates she has called the dust control number on the sign, but there is no
response or just security answers. Would like the dust issue addressed and also had questions
about some of the landscaping in the area. Can someone call her or email her with information or
status please.
Reason Closed: Contacted Ms. Lucas to discuss fugitive dust from Andalusia. I will be meeting with Chris King,
Andalusia Project Manager, to review the current status of the long-term stabilization for
Andalusia both onsite and offsite (Ave.60 parkway). If needed, Andalusia might need to apply
chemical stabilization. Ed - please contact Ms. Lucas regarding her questions of the future offsite
street / landscaping improvements on the north side of Ave. 60 adjacent to Andalusia.
Employee Effectiveness: Superior
Response Times: Superior
Employee Courtesy: Superior
Expectations Met: Met
Request: 10536 Survey Entered: 09-01-2014 Request Entered: 08/25/2014 Closed: 08/25/2014 Days Open:
0
Topic: Graffiti Removal (Right-of-Way) - 1071
Employee: James Lindsey Customer: Cindy Klinger
Description: Photo submitted
Reason Closed: Work done
Employee Effectiveness: Superior
Response Times: Superior
Employee Courtesy: No answer
Expectations Met: Exceeded
Request: 10537 Survey Entered: 09-03-2014 Request Entered: 08/25/2014 Closed: 08/27/2014 Days Open:
2
Topic: Graffiti Removal (Right-of-Way) - 1071
Employee: James Lindsey Customer: Cindy Klinger
Description: Photo submitted
Reason Closed: completed
Employee Effectiveness: Superior
Response Times: Superior
Employee Courtesy: No answer
Expectations Met: Exceeded
113
Request: 10605 Survey Entered: 09-15-2014 Request Entered: 08/28/2014 Closed: 09/08/2014 Days Open:
11
Topic: Radar Trailer
Employee: Ed Wimmer Customer: EDELMIRA LA ROSE
Description: I live in the corner of Victoria Dr and Adams St. Today 8/28/2014 at approximately 7:30am, there
was a six pile up speeding car accident with 3 injuries reported. About a month ago I submitted a
request due to another speeding car accident at night and we got some response. But it seems
to be that SPEEDING is a BIG factor in these accidents. School is back in session, with so many
transfer students into our boundary schools and young first time drivers, another accident is sure
to happen. Thank you for your time and look forward to another quick response.
Reason Closed: This location was added to the radar trailer deployment list to address the concerns of the
residents. A request will also be sent to the Police Department to target this area for speed
enforcement. The resident was contacted and informed of the actions by the City to address her
concerns.
Employee Effectiveness: Good
Response Times: Good
Employee Courtesy: Good
Expectations Met: Met
Comments: Quick response.
Request: 10649 Survey Entered: 09-09-2014 Request Entered: 09/01/2014 Closed: 09/02/2014 Days Open:
1
Topic: Graffiti Removal (Right-of-Way) - 1071
Employee: James Lindsey Customer: Jill Huettner
Description: Graffiti on old Fresh and Easy building and the Opus Bank in Old Town. Used Kilz to cover red
paint. Taped area off and covered in white paint matched perfectly.
Reason Closed: completed
Employee Effectiveness: Superior
Response Times: Superior
Employee Courtesy: No answer
Expectations Met: Exceeded
Request: 10981 Survey Entered: 09-29-2014 Request Entered: 09/27/2014 Closed: 09/29/2014 Days Open:
2
Topic: Debris/Litter Removal/Right of Way Maint - 1011
Employee: James Lindsey Customer: Kay Wolff
Description: Tree blocking intersection of Ensenada and Madero. Big time.
Reason Closed: Job done
Employee Effectiveness: Superior
Response Times: Superior
Employee Courtesy: No answer
Expectations Met: Exceeded
Comments: It was removed by 9:00 a.m. Great!
114
Washington St.
Avenida Bermudas
Eisenhower Dr
116
Cetrino
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DEPARTMENTREPORT: 6
RIVERSIDE COUNTY FIRE DEPARTMENT
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DEPARTMENTREPORT: 7
LA QUINTA POLICE
QUARTERLY REPORT
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