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2014 11 10 CSCP City Council agendas and staff reports are now available on the City's web page: www.la-rLuinta.org COMMUNITY SERVICES COMMISSION CITY HALL STUDY SESSION ROOM 78-495 Calle Tampico, La Quinta REGULAR MEETING ON MONDAY, NOVEMBER 10, 2014 AT 5:30 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Commission on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The Commission values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. 1. APPROVE MINUTES OF OCTOBER 13, 2014 BUSINESS SESSION 1. ELECT A CHAIRPERSON FOR THE COMMUNITY SERVICES COMMISSION 2. ELECT A VICE -CHAIRPERSON FOR THE COMMUNITY SERVICES COMMISSION 3. RECOMMEND ANNUAL MEMBERSHIP AND DAILY USE FEES FOR THE WELLNESS ADDITION AT THE SENIOR CENTER STUDY SESSION 1 . DISCUSSION OF PROGRAMS AND EVENTS COMMUNITY SERVICES AGENDA 1 NOVEMBER 10, 2014 REPORTS AND INFORMATIONAL ITEMS 1. DEPARTMENT REPORT FOR SEPTEMBER AND OCTOBER 2014 2. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED 3. CALENDAR OF MONTHLY EVENTS COMMISSIONER ITEMS ADJOURNMENT The next regular meeting of the Community Services Commission will be held on December 8, 2014, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78495 Calle Tampico, La Quinta, California 92253. DECLARATION OF POSTING I, Angela Guereque, Executive Assistant, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta Community Services Commission meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 1 1 1, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on November 6, 2014. DATED: November 6, 2014 ANGELA GUEREQUE, Executive Assistant City of La Quinta, California Piihlir NntirPc • The La Quinta Study Session Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the Community Services office at 760-777- 7090, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the Community Services Commission, arrangements should be made in advance by contacting the Community Services office at 760-777-7090. A one (1) week notice is required. • If background material is to be presented to the Commissioners during a Commission meeting, please be advised that eight (7) copies of all documents, exhibits, etc., must be supplied to the Executive Assistant for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the Commissioners regarding any item(s) on this agenda will be made available for public inspection at the Community Services Department at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. COMMUNITY SERVICES AGENDA 2 NOVEMBER 10, 2014 CONSENT CALENDAR: 1 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, OCTOBER 13, 2014 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:30 p.m. by Commissioner Engel. R01 I C01 1 PRESENT: Commissioners Engel, Johnson, and Simonds ABSENT: Commissioner Blakeley PLEDGE OF ALLEGIANCE Commissioner Johnson led the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None. CONFIRMATION OF AGENDA - Confirmed PRESENTATIONS 1 . PRESENTATION BY THE LA QUINTA LIBRARY Deputy Hylton introduced Library staff, Sherry Martinez, Zone Manager and Sue Doran, City Librarian for a presentation of the current programs at the Library. Future of Library: Trend is "Community Place" - V space for the community (next to home and work); Seeking more partners in the community; we want book clubs and local author series; We want to be technologically up-to-date (TV monitor) and with more computers or lap tops for computer classes; Social media is big — blog, Pinterest, Twitter, and eblasts; New space in North La Quinta — "Smallbrary" APPROVAL OF MINUTES Motion — A motion was made by Commissioners Simonds/Johnson to approve the July 14, 2014 Community Services Commission Minutes as submitted. Motion passed unanimously. COMMUNITY SERVICES COMMISSION MINUTES OCTOBER 13, 2014 3 BUSINESS ITEMS 1. APPROVE COMMUNITY SERVICES COMMISSION MEETING DATES Deputy Hylton presented the staff report. Motion - A motion was made by Commissioners Johnson/Simonds to approve the Community Services Commission meeting dates as submitted. Motion passed unanimously. STUDY SESSION 1. UPDATE ON THE ADOPT -A -PARK PROGRAM Manager Howlett presented the staff report updating the Commission on the current Adopt A Park Program in place. REPORTS AND INFORMATION ITEMS 1. ART MAINTENANCE PRIORITIES FOR 2014/15 2. UPDATE OF SENIOR CENTER EXPANSION AND FACILITY RENOVATION 3. DEPARTMENT REPORT FOR JULY AND AUGUST 2014 4. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED 5. CALENDAR OF MONTHLY EVENTS ADJOURNMENT There being no further business, it was moved by Commissioners Engel/Johnson to adjourn the meeting at 6:48 p.m. Motion passed unanimously. Respectfully submitted, ANGELA GUEREQUE, Executive Assistant City of La Quinta, California COMMUNITY SERVICES COMMISSION MINUTES OCTOBER 13, 2014 4 !ram �� •�`f V ✓_• � Via' AGENDA CATEGORY: COMMISSION MEETING DATE: November 10, 2014 BUSINESS SESSION: 'I ITEM TITLE: ELECT A CHAIRPERSON FOR THE CONSENT CALENDAR: COMMUNITY SERVICES COMMISSION STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Elect one member to serve as Chairperson for the Community Services Commission. BACKGROUND AND OVERVIEW: A Chairperson for the Commission is selected to preside over the meetings. An open vote will be taken at the Commission meeting to select a Chairperson. Voting Procedures: All actions must be taken on a majority vote or by a majority of the quorum present. On the passage of every motion, the vote shall be taken by voice or roll call as appropriate. Staff will open and close nominations to the Commission for Chairperson. The vote will be taken and the Chairperson will be elected. Tie Votes: In the case of a tie vote, an additional motion is made which obtains a majority vote to break the tie. If a tie vote results at a time when less than all members are present, the matter shall automatically be continued to the Agenda of the next regular meeting, unless otherwise ordered by the body. ALTERNATIVES: The selection of a Chairman is necessary to meet the Municipal Code requirements to effectively preside over the Community Services Commission meetings; therefore staff does not have an alternative recommendation. Report approved for submission by: Edie Hylton, Deputy City Manager �1 AGENDA CATEGORY: COMMISSION MEETING DATE: November 10, 2014 BUSINESS SESSION: 2 ITEM TITLE: ELECT A VICE -CHAIRPERSON FOR THE CONSENT CALENDAR: COMMUNITY SERVICES COMMISSION STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Elect one member to serve as Vice -Chairperson for the Community Services Commission. BACKGROUND AND OVERVIEW: The Vice -Chairperson will preside over the meeting when the Chairperson is unavailable. An open vote will be taken at the Commission meeting to select a Vice - Chairperson. Voting Procedures: All actions must be taken on a majority vote or by a majority of the quorum present. On the passage of every motion, the vote shall be taken by voice or roll call as appropriate. The Chairperson will open and close nominations for Vice -Chairperson. The vote will be taken and the Vice -Chairperson will be elected. Tie Votes: In the case of a tie vote, an additional motion is made which obtains a majority vote to break the tie. If a tie vote results at a time when less than all members are present, the matter shall be continued to the Agenda of the next regular meeting, unless otherwise ordered by the body. FINDINGS AND ALTERNATIVES: The selection of a Vice -Chairman is necessary to meet the Municipal Code requirements to effectively preside over the Community Services Commission meetings; therefore staff does not have an alternative recommendation. Report approved for submission by: Edie Hylton, Deputy City Manager 0 AGENDA CATEGORY: COMMISSION MEETING DATE: November 10, 2014 BUSINESS SESSION: 3 ITEM TITLE: RECOMMEND ANNUAL MEMBERSHIP CONSENT CALENDAR: AND DAILY USE FEES FOR THE WELLNESS ADDITION AT THE SENIOR CENTER STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve the Annual Membership and daily use fees as recommended. EXECUTIVE SUMMARY: The expansion and renovation of the senior center is a part of the City Council's vision to expand the health and wellness services in the community. The building improvements include: The expansion of approximately 5,900 sq. ft. of new recreation space. The development of a fitness workout area with cardiovascular and strength training equipment. Classroom space for fitness classes and other leisure enrichment programs. • The annual membership fees for the use of the fitness workout area will be recommended to the City Council. FISCAL IMPACT: The annual cost to operate the expanded portion of the facility is estimated at approximately $50,000. This includes additional utilities, janitorial, supplies, maintenance, and additional part-time staff during the early morning, evening and Saturday hours. The itemizations for these costs are as follows: Utilities $1 1,000 _Staffing $12,000 Supplies and Services $15,400 Operations and Maintenance $12,000 Grand Total $50,400 7 Revenues from use of the fitness area and additional programs would fund the cost to operate the expansion. If 1,000 annual memberships at $50 per person are sold, the operating cost for the expansion will be covered with no new expenses to the General Fund. The recommended fees are suggested below: City residents $50 annual membership $5 daily fee • Non-residents $75 annual membership $7.50 daily fee BACKGROUND/ANALYSIS: The facility was built in 1994 and serves adults in the community with programs in fitness and wellness, art, dance, special events, social programs and social services. All daytime classes and programs are open to participants 18 years of age and older. The average participant age range is 50 to 65. Most current programs will continue while new activities will be offered. Expanded services will be offered in health and fitness, nutrition and healthy cooking, social activities, lifelong learning and cultural arts. Programs will be available for all ages in the evening and weekends throughout the year. Additional programs for youth will be added in the summer months. The new addition will include a 3,000 sq. ft. workout area that provide users with state of the art fitness equipment and an aerobics room that will offer classes in a wide array of fitness and health related programs. These classes will be taught by contract instructors who will establish their class fees. The fitness center will include expanded hours of operation and will be open Monday through Friday 5:30 am to 9:00 pm and Saturday 8:00 am to 12:00 noon. The facility is available for rental when not in use for residents and to local non- profit groups. The center will to be open in January with a Grand Opening date on January 17, 2015. ALTERNATIVES The City Council desires that fees be established to recover the new cost of services provided, therefore staff has no alternative. Report prepared by: Christina Calderon, Community Services Supervisor Report approved for submission by: Edie Hylton, Deputy City Manager 0 o� �tul�-�'�4'•C,� 1r C7F T�� t7 AGENDA CATEGORY: COMMISSION MEETING DATE: November 10, 2014 BUSINESS SESSION. - ITEM TITLE: DISCUSSION OF PROGRAMS AND EVENTS CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: None for this item. EXECUTIVE SUMMARY: ® North La Quinta currently has 37 active programs scheduled at six facilities. Most are youth and adults sports that take occur year round. In October, fitness and leisure classes began at Colonel Mitchell Paige. Dance, fitness and martial arts programs are held in the dance room at La Quinta High School. Special events are also held in the north area. Central La Quinta currently has 86 active programs that are scheduled for the year; 55 of these programs are ongoing. The facilities provide various youth and adult sports, special events, guided walks and hikes, aquatics, and fitness programs. FISCAL IMPACT: Fees are collected from classes that are held at the La Quinta Wellness Center, La Quinta High School, Colonel Mitchell Paige Middle School, Boys & Girls Club Gym and Multipurpose Room, Community Classroom and Library. The City uses contract instructors for these services and receives 30% of the fees collected. Revenue budgeted this year for recreation programs is $78,000. Fees are collected from sports associations utilizing field space at various park facilities. The fees collected from the sports associations are fees based on $5 per resident player and $10 per non-resident player. The players who receive league scholarships are exempt from paying player fees to the City. In fiscal year 2013- 14, fees collected totaled $23,595 from the sports associations. 0 The player fees will increase by $5 per player for the 2014-15 fiscal year; these fees will collected in November and are estimated to generate approximately $42,000. BACKGROUND/ANALYSIS: In May of 2007, the Community Services Department completed a Master Plan and citywide survey of resident needs. The findings indicated that residents wanted more fitness and wellness programs and facilities. Since then increased fitness programs and events were developed throughout La Quinta. The largest number of programs is offered in central La Quinta where the majority of residents live. The second largest is in north La Quinta (Attachment 1). In north La Quinta (north of Highway 1 1 1) sports programs are offered at Colonel Mitchell Paige, Adams Park, Monticello Park, and La Quinta Park. La Quinta Park has a well -attended adult boot camp program for over five years. This year the city has partnered with the YMCA of the Desert and the National Community Renaissance's Hope Through Housing Foundation to offer a Zombie Out Run event this October. At La Quinta High School dance and martial arts classes are offered for youth and adults; additional fitness classes are planned for this location. Moonlight Movies will continue to be offered at Adams, Monticello, Colonel Mitchell Paige and La Quinta Park. Fitness and leisure classes are offered at Colonel Mitchell Paige along with preschool programs for children 3-5 years of age by the La Quinta Library. A Dog O'Ween event was held at Pioneer Dog Park and the Easter Egg Hunt and Chalk Drawing Contest will be held at 'La Quinta Park this spring (Attachments 2 and 3). In central La Quinta (between Avenue 54 and Highway 1 1 1) the majority of classes are held at the La Quinta Wellness Center. During construction some classes have been relocated to the La Quinta Library, Museum and John Adams Elementary; and will resume at the center after the first of the year. During the daytime hours, staff will continue to provide programming in fitness, dance, art, music, computers, and other leisure enrichment topics. These classes are open to the public for adults 18 years of age and older and are offered year round. In the evening hours classes are available for youth and adults. Currently programs are being planned for children during the summer months at the Library, Museum and Wellness Center in the afternoon hours. Women's Kickboxing class is offered twice a week in the multipurpose community room at the Boys & Girls Club. At this location there are free open gym basketball and volleyball programs that are held three nights a week. La Quinta Community Fitness Center located at La Quinta Community Park is well attended with over 2,000 memberships (Attachments 4 and 5). This facility and park are owned and operated by the Desert Recreation District. 10 Throughout the year special events are held in Old Town, La Quinta Community Park, Civic Center Campus, Fritz Burns Park and Pool, the Cove Oasis, and SilverRock Golf Course. The most popular events are the monthly guided walks and hikes, disc golf tournaments, and sporting events for the youth. During the summer months fitness classes are highly attended as more residents come inside to exercise. The aquatic programs and the annual Summer Golf Tour are offered to the public and have healthy attendance numbers (Attachment 6). South of Avenue 54 is comprised of gated communities, many with their own programs and facilities so there are few programs offered. Riverside County staff at Lake Cahuilla work with the City to provide special events including hikes, and a Civil War Reenactment and fishing derbies. The City promotes this facility on its website and at City Hall. Report prepared by: Christina Calderon, Community Services Supervisor Report approved for submission by: Edie Hylton, Deputy City Manager Attachments: 1 . LQ Resident Demographics 2. Listing of North La Quinta programs 3. North La Quinta map with legend 4. Listing of Central La Quinta programs 5. Listing of programs held at Senior Center 6. Central La Quinta map with legend 11 ATTACHMENT 1 12 ATTACHMENT LA "QUINTA PROGRAMS NORTH OF HIGHWAY 1 `I 1 Location Program Type Age Day Time Colonel Mitchell Paige Y Rookies Soccer Sports 3-5 F 5-6pm Colonel Mitchell Paige Y Youth Flag Football Tourney Sports 6-14 F 5-8pm Colonel Mitchell Paige Y Rookies Football Sports 3-5 F 5-6pm Colonel Mitchell Paige Y Youth Flag Football League Sports 6-14 F 5-8pm Colonel Mitchell Paige Y Rookies T-Ball Sports 3-5 F 5-6pm Colonel Mitchell Paige AYSO Soccer Sports 5-17 M/T/W/TH/F/Sat 5-9pm Colonel Mitchell Paige Travel Soccer Clubs Sports 8-18 M/T/W/TH 5-9pm Colonel Mitchell Paige Travel Rugby Sports 13-18 M/T/W/TH 5-9pm Colonel Mitchell Paige Friday Night Lights Youth Flag Football League Shorts 6-18 F 5-9pm Colonel Mitchell Paige Disc Golf Tournament Sports All Sat 10-2pm Colonel Mitchell Paige Mobility Madness Event Sports 5-up Sat 9-1pm Colonel Mitchell Paige Desert Youth Olympics Sports 3-8 Sat 8-12pm Colonel Mitchell Paige Moonlight Movies Special Event All F 8-1Opm Colonel Mitchell Paige Zumha Fitness 13-up T/TH 6-7pm Colonel Mitchell Paige Hoop Dance Fitness 18-up T/TH 7:15-8:15pm Colonel Mitchell Paige Watercolor Leisure 12-up TH 5:30-7pm Colonel Mitchell Paige Sketch & Draw Leisure 12-up T 5:30-7pm Colonel Mitchell Paige Bike Rodeo Special Event All Sat 9-1 pm Pioneer Dog Park Dog-O-Ween Special Event All Sat 10-12pm Adams Park Adult Sand Volleyball Sports 16-up M-Sun Vary Adams Park Moonlight Movies Special Event All F 8-10pm Monticello Park Disc Golf Tournament Sports 8-up Sat 10-2pm Monticello Park Moonlight Movies Special Event All F 8-1 GPM, La Quinta Park AYSO Soccer Sports 5-17 M/T/W/TH/F/S 5:30-10pm La Quinta Park LQHS Rugby Sports 14-18 M/T/W/TH 3:30-5pm La Quinta Park LQHS Lacrosse Sports 14-18 M/T/W/TH 3:30-5pm La Quinta Park LOYSA Baseball Sports 5-17 M/T/W/TH/F/S 5-10pm La Quinta Park Disc Golf Tournament Sports 8-up Sat 10-2pm La Quinta Park Egg Hunt Special Event All Sat 9-11am La Quinta Park Moonlight Movies Special Event Ali F 8-10pm La Quinta Park Zombie Out Run Special Event All Sat 5:30-9pm La Ouinta High School Mock City Council Leisure 14-18 TH 5-7pm La Quinta High School Beginning Ballet Leisure 5-10 TH 6-7pm La Quinta High School Dance, Play, & Pretend Leisure 2-5 TH 5-6pm La Quinta High School Martial Arts Fitness 4-up M/W 6-8pm La Quinta High School Zumbatomics Fitness 4-7 T 6-7pm 13 I.. MIic eit P e .. d f * r s s. C hrxtl "••l.ti+ �_ •� •• r .t.. r �,� 1ww .+ _*" -':W:r - : .y Jehovah W,tnl,T =es. Ma-.. •`°� K+ �• ''��.•,�, .. .,,.�. • ► �r,,,, wt Ott rw r 'ot r ry +Y 3► w.rrw Abdo r.Er• _ _ Frercrf;Warmn t7r _ i • i wo r .tin�Roy.iE� , r'n rnw y JrfPr T.,Vy r, b-r 41''7r - r9 G artier - J I' 1C�rMr"V 7 +!*tea ;�L ii�-►+a { NisleS AV@ 1 MiteS AVU= — Ffamrrwnod Surt• � + rw+a'•#� «� tr+IMtr Rm�re,E lr�art � =^' �`+a�''�" by P1rlton Ltr t]ucnte r +try Eteritentary SC rapt l . gfi � dR w 9 Ir �.t r- �w �` lFO*C} ante Pugh Sctsotl'I • �. � '„ .�' :ate T.. � " '� ��s c .0 •st ,�'T 1( LOne E . ,, Y;.l_n t]u,nta din} is+rns. �j dir, �� i ?r•x a. xShapi'. ef�[ate , y}reex Y - f v , . rr tt ATTACHMENT 4 LA QUINTA PROGRAMS SOUTH OF HIGHWAY 1 1 1 ConeoasisGuided Hikes Fitness All Sat Vary ICow oasis Tails on Trails Special Event All Sat 8-11 am Itz Burns Park 7 Td Special E,.ent 3-8 Sat 8-12pm itz Burns Park KA's Day Special Event All Sat 10-1 Pill ��Jtz Burns Park Cardio Tennis Fitness 13-up T/TH 6-7rr, p Fritz Burns Pool Aquatics Leisure All Daily Vary Fritz Bums Pool Mo\ies at the Pool Special Event All F 8-1 Opm 15 ATTACHMENT LA QUINTA PROGRAMS SENIOR CENTER Location Program Type Age Day Time Senior Center Chair Yoga Fitness 18-up T 10:15-11 am Senior Center Flex Yoga Fitness 18-up W 2-3pm Senior Center Tae Kwon Do Fitness 4-up M/W 5-8pm Senior Center Mat Pilates Fitness 18-up M/W/F 9-10am Senior Center Morning Workout Fitness 18-up M/W/F 9-10am Senior Center Arthritis Tai Chi Fitness 18-up T/TH 1:15-2pm Senior Center Tai Chi Chuan Fitness 18-up T/TH 11:15-12pm Senior Center Tai Chi Intermediate Fitness 18-up T 1:15-2pm Senior Center Advanced Tai Chi Fitness 18-up TH 12:15-1pm Senior Center Yoga for Health Fitness 18-up T 11:15-12pm Senior Center Zumba Fitness 8-up T/TH 7-8pm Senior Center Interval Training Fitness 18-up T/TH 6-6:30am Senior Center Tiny Tigers Fitness 3-5 T/TH 12:30-1:15pm Senior Center Women's Street Self Defense Fitness 12-up F 5:30-6:30pm Senior Center Social Dance Fusion Leisure 18-up T 1:30-2:30pm Senior Center Beginning Guitar Leisure 7-up T 6-7pm Senior CenterSecond Level Guitar Leisure 7-up T 7-8pm Senior Center Third Level Guitar Leisure 7-up T 6-7pm Senior Center Guitar Rock Solos Leisure 7-up T 7-8pm Senior Center Guitar Jam Leisure 7-up T 6-8pm Senior Center Beginning Ukulele Leisure 18-up T 3-4:30pm Senior Center Intermediate Ukulele Leisure 18-up TH 3-4:30pm Senior Center Advance Ukulele Group Leisure 18-up F 14pm Senior Center Acrylic Painting Leisure 18-up TH 9-11am Senior Center Sketch & Drawing Leisure 18-up F 9-10:30am Senior Center Ceramics Leisure 18-up M/T/W/F 9-11am Senior Center Lets Make Jewelry Leisure 18-up T 1:304:30pm Senior Center Italian for Everyone Leisure 13-up T 6-8pm Senior Center Current Affairs: Dialogue and Discussion Leisure 18-up M/W 6-8pm Senior Center Dog Training Leisure 18-up T 10-11:30am Senior Center Canine Massage Leisure 18-up W 10-11am Senior Center Documentary Discussion Leisure 18-up T 3-4:30pm Senior Center. AARP Safe Driver Leisure 18-up W 8:30-4:30pm Senior Center Beginning Bridge Leisure 18-up W 1:30-3:30pm Senior Center Beginning Bridge II Leisure 18-up W 1:30-3:30pm Senior Center Intermediate Bridge I Leisure 18-up W 1:30-3:30pm Senior Center Intermediate Bridge II Leisure 18-up W 1:30-3:30pm Senior Center Beginning Computers Leisure 15-up M 6-8pm Senior Center Intermediate Computers Leisure 15-up M 6-8pm Senior Center Conquering Excel Leisure 15-up W 6-8pm Senior Center Mastering MS Word Leisure 15-up W 6-8pm Senior Center Use a Digital Camera Leisure 18-up W 9-11am Senior Center Digital Camera II Leisure 18-up W 9-11am Senior Center Social Media Leisure 18-up TH 1-2:30pm Senior Center LQ Voices Choir Leisure 18-up T 10-11 am Senior Center Movie Time Special Event 18-up F 1-3pm Senior Center Monthly Luncheons Special Event 18-up TH 11-1pm Senior Center Talent Showcase Special Event All F 12-2pm Senior Center LQAF Art Festival Special Event 18-up :-i/F/Sat/SL Vary Senior Center Volunteer Recognition Luncheon Special Event 18-up TH 11-1 pm Senior Center Social Bridge Group Play 18-up M 12-3:30pm Senior Center Wii Bowling Group Play 18-up W 24pm Senior Center Putting Fun Group Play 18-up W 10-11am Senior Center Mah Jongg Group Play 18-up T 1-3:30pm Senior Center Mexican Train Dominos Group Play 18-up W 1-3pm Total Senior Center Programs 55 ffl t ATTACHMENT 6 Vol '� R� v �ti' .�• 7r, � r �'' � � Y"'��' :N mk .•ir of • � . �. if' .�' � - :,,� � _. Moir FIV 4 _� ,rN e, i �1�•y'��ti I, ,� , 4' 'ti _ - - 1�_g.,� y �t {.' � f- �% {f. "4�:�p'rr' _s,�t r ,�? LQSC j •rr :r,,,4 f"'11t 1r t FBPL FBP ► n, IQ 01 kt } i Legend # of programs . d' Girls Club JSGC Classroom r City Flail 'CH Cow Oasis CO 3 Fritz Bums Park FBP Fritz Burns Pool FBPL 2 Senior Center SilverRock ILQSC 1 55 Total additional of programs 85 17 REPORTS AND INFORMATION: 1 La r a_ r UP Tip TO: Community Services Commission FROM: Edie Hylton, Deputy City Manager DATE: November 10, 2014 SUBJECT: COMMUNITY SERVICES REPORT - SEPTEMBER 2014 Upcoming events of the Community Services Department for November 2014: Daily Activities Social Bridge, LQ Museum Mah Jongg, LQ Museum Advance Ukulele, LQ Museum Events Veteran's Day, Civic Center Campus Fitness Morning Workout, LQ Library Mat Pilates, LQ Library Tai Chi Chuan, LQ Library Flex Yoga, LQ Museum Chair Yoga, LQ Museum Yoga for Health, LQ Museum Zumba, Colonel Mitchell Paige Women's Kickboxing, B&G Multipurpose Hikes with Philip Ferranti, Mecca Hills Nature Walk: Gardening w/Nature, Bear Creek Trail Leisure Beginning Bridge II, LQ Museum Canine Massage, Amphitheater Civic Center Campus Dance, Play & Pretend, La Quinta High School & Community Room Beginning Ballet, La Quinta High School Sketch & Draw, Colonel Mitchell Paige Watercolor, Colonel Mitchell Paige Sports Rojas Taekwondo, Adams Elementary Rojas Martial Arts, La Quinta High School Disc Golf Tournament, Civic Center Campus 18 Community Services Department Attendance Report for September 2014 Summary Sheet Sessions Per Month Program 2014 2013 Variance 2014 2013 Leisure Classes 80 74 6 35 24 Special Events 75 65 10 1 1 Sports 253 229 24 18 14 Senior Center 120 93 27 11 10 Total 528 461 67 65 49 Senior Activies/Services (FREE) Senior Center 166 381 -215 11 46 Total 166 381 -215 11 46 Sports User Groups La Quinta Park AYSO 1500 1500 0 14 8 Desert Sands Harlequins RFC 40 0 40 9 0 Coachella Valley Soccer Club 250 0 250 4 0. Desert Boot Camp 50 50 0 12 13 Sports Complex La Quinta Youth & Sports 250 250 0 22 22 Colonel Mitchell Paige AYSO 250 300 -50 7 5 Friday Night Lights 400, 0 400 11 0 Facility/Park Rentals Senior Center (Private Party) CLOSED FOR RENOVATION Museum Meeting Room/ Courtyard 200 0 200 2 0 Library (Sunday Church) 300 375 -75 4 5 Classroom 250 600 -350 5 12 Boys & Girls Club Gym (Sunday Church) 100 0 100 1 0 Civic Center Campus (Private Party) 50 100 -50 1 2 Park Rentals La Quinta Park 250 200 50 5 4 Fritz Burns Park 50 50 0 1 1 Total 3,940 3,425 515 98 72 Total Programs 1 4,634 4,267 367 174 167 Volunteer Hours Senior Center 1 311 180 -150 Total Volunteer Hours 31 180 -150 19 Community Services Department Program Report for September 2014 2014 2013 2014 2013 Participants Participants Variance Meetings Meetings Leisure Classes Taekwondo 4- 8 (Beg.) 24 23 1 8 8 Taekwondo 4 - 8 (Inter.) 19 33 -14 8 8 Taekwondo 9 & ye 10 18 -8 8 8 Taekwondo Drop -ins 12 0 12 3 0 Ro'as Martial Arts 4- up 15 0 15 8 0 Totals 80 74 6 35 24 2014 2013 2014 2013 Participants Participants Variance Meetings Meetings Special Events 9/11 Memorial- Candleli ht Vi it 75 65 10 1 1 Totals 75 65 10 1 1 2014 2013 2014 2013 Participants Participants Variance Meetin s Meetings Sports Open Gym Basketball 78 112 -34 9 8 Open G m Volleyball 135 80 55 8 4 Y-Rookies Soccer 1 40 251 151 11 1 Totals 253 217 36 18 13 Community Services Totals I 4MI 3NI 521 54 38 all Senior Center Program Report for September 2014 Participation Participation Variancel Meetings Meetings 2014 2013 2014 2013 Senior Activities/Social Services (Free) Senior Activities 166 47 119 11 11 Senior Social Services 0 334 -334 0 35 Senior Activities/Services Total 166 381 -215 11 46 Volunteers Senior Center 5 32 -27 n/a n/a Hours 30.5 180 -149.5 n/a n/a Senior Classes/ Programs Fitness Exercise (Morning Workout) DI 18 0 18 1 0 Mat Pilates DI 9 0 9 1 0 *Monthly classes cancelled due to flood damage Open Game Play Bridge: Social & Party 58 65 -7 4 6 Mah Jongg 35 28 7 5 4 Senior Classes/Programs Total 120 93 27 11 10 I SENIOR CENTER TOTAL 1 2861 4741 -1881 221 561 A decrease in the activity/participation due to construction. Facility is closed until January 2015. 21 Community Services Department Monthly Revenue Report for September 2014 Monthly Revenue - Facility Rentals 2014 2013 Variance Library $ 1,050.00 $ - $ 1,050.00 Museum $ 485.00 $ - $ 485.00 Senior Center * $ - $ 2,069.00 $ (2,069.00) Parks $ 675.00 $ 930.00 $ (255.00) Sports Fields I $ 1,670.001 $ 980.00 $ 690.00 Monthly Facility Revenue $ 3,880.001 $ 3,979.00 $ (99.00) Monthly Revenue Senior Center ** $ 718.00 $ 2,396.00 $ (1,678.00) Community Services *** $ 3,281.00 $ 4,756.00 $ (1,475.00) Total Revenue $ 3,999.00 $ 7,152.00 $ (3,153.00) Revenue Year to Date Facility Revenue $ 8,000.00 $ 9,484.00 $ (1,484.00) Senior Center $ 3,276.00 $ 5,743.00 $ (2,467.00) Community Services $ 10,719.00 $ 12,250.00 $ (1,531.00) Total Revenue to Date $ 21,995.00 $ 27,477.00 $ (5,482.00) *Senior Center closed for renovation. "Decrease in revenue due to minimal classes and facility closed for construction. ***Due to low attendance and relocation of Taekvwndo classes. 22 Community Services Updates September 2014 The needed repairs, as a result of the September 8, 2014 flooding, were handled on a priority basis with safety issues being repaired first and then addressing cosmetic issues. The Seasons Dog Park and playground were not accessible for two weeks after the event because of standing water in the retention basin. The lower field at La Quinta Park was also flooded because its' a retention basin for the park. The interactive water feature was also closed because of mud in the water storage tank. The pool maintenance contractor cleaned the tank and the feature re- opened the next weekend. City Hall, the Library, Senior Center, and YMCA were also damaged during the flood event. Clean-up crews that were assigned by the insurance company and spent three weeks cleaning the floors and replacing damaged sections of the walls and ceilings. Lab samples for mold and bacteria were taken and all of the facilities had clear test results. Over -seeding started on the last week of September for the Civic Center Campus. The schedule was moved up to accommodate for the Italian Festival that will be using the Campus November 1 & 2, 2014. Signs were posted at each dog park to inform users about the October closures for over -seeding. The dog parks will remain closed through the month of October for the new winter grass to become established. The City of Palm Desert will also be closing their dog parks in October for winter over -seeding. 23 La Quinta Community Fitness Center Counts for September 2034 Day Memberships Sold Rubys Sold Sapphires Sold Diamonds Sold Walk-ins Sold Daily Counts Daily Totals 1 0 2 11 1 165 177 3 9 1 157 167 4 4 154 158 5 11 161 172 6 4 5 74 83 7 0 8 37 37 9 21 21 10 17 1 69 87 11 10 2 110 122 12 8 1 152 161 13 1 46 47 14 0 15 9 1 - 182 192 16 9 119 128 17 9- - - 2 168 1 79 18 z 1 148 151 19 3 2 135 140 20 1 60 61 21 0 22 9 3 165 177 23 9 4 174 187 24 7 2 158 167 25 3 151 154 26 6 1 133 140 27 1 50 51 28 0 29 13 190 203 30 6 6 31 0 AVG 7.04 #DIV/0! 0 0 1.93 124.13 108.37 TTL 162 0 0 0 27 2979 3168 The Gems sym c21iz_e the Wellness System Fees Ruby Level = $50 (Self -Directed Program; One Year -Key Use) Sapphire Level = $175 (All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Designed Program by Personal Training Staff; Post -Fitness Assessment Diamond Level = $295 (All Ruby and Sapphire Level Benefits; Three Additional Personal Training Sessions) • Members Sold is the number of memberships sold that day. • Walk-ins are people without membership cards that are paying a daily $5 fee. • Daily counts are the number of Members coming into the center that have had their membership cards scanned by us. • The totals at the end of each row is the total of all of the above transactions for the day. 24 40 �, ar0 0. 4 w*P au&& -- 5 OF ciXF 4 TO: Community Services Commission FROM: Edie Hylton, Deputy City Manager DATE: November 10, 2014 SUBJECT: COMMUNITY SERVICES REPORT - OCTOBER 2014 Upcoming events of the Community Services Department for December 2014: Daily Activities Social Bridge, LQ Museum Mah Jongg, LQ Museum Advance Ukulele, LQ Museum Events Christmas Tree Lighting Ceremony, Old Town Fitness Morning Workout, LQ Library Mat Pilates, LQ Library Tai Chi Chuan, LQ Library Flex Yoga, LQ Museum Zumba, Colonel Mitchell Paige Women's Kickboxing, B&G Multipurpose Hikes with Philip Ferranti, Back of La Quinta Cove Loop Nature Walk: Explore Boo Hoff's Trail & History Hike Boo Hoff Trail, Top of La Quinta Cove Leisure Sketch & Draw, Colonel Mitchell Paige Watercolor, Colonel Mitchell Paige Sports Rojas Taekwondo, Adams Elementary Rojas Martial Arts, La Quinta High School 25 Community Services Department Attendance Report for October 2014 Summary Sheet Provram 2014 2013 Variance 2014 2013 Leisure Classes 87 84 3 44 31 Special Events 150 120 30 1 2'. Sports 357 349 8 25 21 Senior Center 133 167 -34 55 42 Total 727 720 7 125 96 Senior Activies/Services (FREE) Senior Center 262 281 -1 9 30 31 Total 262 281 -19 30 31 Sports User Groups La Quinta Park AYSO 1200 1000 200 23 23 Desert Sands Harlequins RFC 40 60 -20 91 10 Coachella Valley Soccer Club 250 20 230 4 7 Desert Boot Camp 50 50 0 13 10' Sports Complex La Quinta Youth & Sports 250 250 0 25 24 PDLQ Football 150 100 50 12 15 Colonel Mitchell Paige AYSO 300 650 -350 9 17 Friday Night Li hts 400 0 400 13 0 Facility/Park Rentals Senior Center (Private Party) CLOSED FOR RENOVATION Museum Meeting Room/ Courtyard 9 0 9 9 0 Library (Sunday Church) 300 375 -75 4 5 Classroom 650 600 50 13 12 Boys & Girls Club Gym_ _ (Sunday Church) 100 0 100 1 0 Civic Center Cam us (Private Party) CLOSED FOR OVERSEEDING Park Rentals La Quinta Park 150 200 -50 3 4 Fritz Burns Park 200' 50 150 4 1 Total 4,049 3,355 694 142 128 Total Programs 5,038 4,356 682 297 255 Volunteer Hours Senior Center 1 461 245 -199 Total Volunteer Hours 1 46 245 -199 26 Community Services Department Program Report for October 2014 2014 2013 2014 2013 Participants Participants Variance Meetings Meetings Leisure Classes Taekwondo 4- 8 (Beg.) 21 21 0 8 9 Taekwondo 4 - 8 (Inter.) 21 39 -18 8 9 Taekwondo 9 & up 10 17 -7 8 9 Taekwondo Drop -ins 5 0 5 3 0 Rojas Martial Arts 4 - up 13 0 13 9 0 Dance, Play & Pretend 5 7 -2 4 4 CMP Library Program 12 01 12 4 0 Totals 87 841 3 441 31 2014 2013 2014 2013 Participants Participants Variance Meetings Meetings Special Events Zombie Run 150 0 150 1 0 Dog-o-ween 50 100 -50 1 1 Totals 1591 0 150 1 O 2014 2013 2014 2013 Participants Participants Variance Meetings Meetings Sports Open Gym Basketball 111 219 -108 9 10 Open Gym Volleyball 165 64 101 9 5 Y-Rookies Soccer 40 35 5 4 4 Disc Golf Tournament 30 0 30 1 0 Nature Walk 4 15 -11 1 1 Hike w/Phillip F. Garner Vail 7 16 -9 1 0 Totals 357 3491 81 251 20 Community Services Totals 1 -9941 4331 161 70 51 27 Senior Center Program Report for October 2014 Participation Participation Variance Meetings Meetings 2014 2013 2014 2013 Senior Activities/Social Services (Free) Senior Activities 246 248 -2 28 31 Senior Social Services 16 33 -17 2 0 Senior Activities/Services Total 262 281 -19 30 31 Volunteers Senior Center 6 33 -27 n/a n/a Hours 46 245 -199 n/a n/a Senior Classes/Programs Fitness Exercise (Morning Workout) 21 28 -7 13 12 Flex Yoga 6 10 -4 5 4 Mat Pilates 8 13 -5 13 13 Drop -in Participation 24 0 24 16 0 Open Game Play Bridge: Social & Party 43 74 -31 4 8 Mah Jongg 31 42 -11 4 5 Senior Classes/Programs Total 133 167 1 -34 1 55 42 I SENIOR CENTER TOTAL 1 395 1 448 1 -53 I 85 1 73 1 A decrease in the activity/participation due to construction. Facility is closed until January 2015. 28 Community Services Department Monthly Revenue Report for October 2014 Monthly Revenue - Facility Rentals 2014 2013 Variance Library $ 3,412.50 $ 100.00 $ 3,312.50 Museum $ 1,300.00 $ - $ 1,300.00 Senior Center $ - $ 1,050.00 $ (1,050.00) Parks $ 995.00 $ 155.00 $ 840.00 Sports Fields $ 780.00 $ 1,625.00 $ (845.00) Monthly Facility Revenue $ 6,487.50 1 $ 2,930.00 1 $ 3,557.50 Monthly Revenue Senior Center ** $ 1,386.83 $ 4,236.39 $ (2,849.56) Community Services *** $ 3,702.00 $ 3,982.25 $ (280.25) Total Revenue $ 5,088.83 $ 8,218.64 $ (3,129.81) Revenue Year to Date Revenue $ 14,487.50 $ 8,096.50 $ 6,391.00 _Facility Senior Center $ 4,662.83 $ 11,211.00 $ (6,548.17) Community Services $ 14,422.00 $ 22,758.00 $ (8,336.00) Total Revenue to Date $ 33,572.33 $ 42,065.50 $ (8,493.17) * Senior Center closed for renovation. ** Decrease in revenue due to minimal classes and facility closed for construction. *** Due to low attendance and relocation of Taekwondo classes. 29 Community Services Updates October 2014 Pioneer Dog Park was opened on November 1, 2014. The Seasons and Fritz Burns dog parks were opened late on November 2. They were closed during the month of October for winter over -seeding. The dog parks were not seeded last year because of budget cuts. The heavy use of the dog parks wore the turf down to bare dirt in certain areas. During the dormant season, the turf is unable to recover. The fiscal year 2014/15 budget provides for annual over -seeding of the dog parks so the turf is continually growing and has a better ability to recover from the continual use. The washed-out walking trails -at Adams Park and La Quinta Park have been repaired. The Library landscape and adjoining Calle Tampico landscapes have also been repaired. These landscapes were part of the damage from the September 8, 2014 flood event. There are still more landscapes in the parks that are in need of repair and will be done on a priority basis. The Nature Preserve Trail along Avenida Montezuma will be the most labor intensive repair because of the amount of decomposed granite that will be required. The Civic Center Campus was closed October 31, 2014 thru November 2, 2014. The 41h annual Italian Festival was held for the first time at the Campus. 30 La Quinta Community Fitness Center Counts for October 2014 Day Memberships Sold Rubys Sold Sapphires Sold Diamonds Sold Walk-ins Sold Daily Counts Daily Totals 1 5 1 167 173 2 3 1 147 1 51 3 1 0 126 127 4 0 0 49 49 5 2 2 6 10 2 3 180 195 7 9 1 4 151 165 8 4 1 141 146 9 5 1 144 15 10 8 2 124 134 11 1 55 56 12 0 13 12 2 175 1 89 14 11 4 154 169 15 3 4 165 172 16 5 1 2 156 164 17 2 4 142 148 1s 2 3 49 54 19 1 1 20 9 1 4 183 197 21 7 1 154 162 22 8 3 163 174 23 5 141 146 24 6 5 124 135 25 1 29 30 26 0 27 3 1 194 198 28 7 1 157 165 29 5 2 166 173 30 1 1 124 126 31 4 2 110 1 16 AVG 5.23 1.3333 O 0 2.12 135.93 114.37 TTL 136 1 8 O r O 1 53 3670 . 3867 The Gems symbolize the Wellness System Fees Ruby Level = $50 (Self -Directed Program; One Year -Key Use) Sapphire Level = $175 (All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Designed Program by Personal Training Staff; Post -Fitness Assessment Diamond Level = $295 (All Ruby and Sapphire Level Benefits; Three Additional Personal Training Sessions) • Members Sold is the number of memberships sold that day. • Walk-ins are people without membership cards that are paying a daily $5 fee. • Daily counts are the number of Members coming into the center that have had their membership cards scanned by us. • The totals at the end of each row is the total of all of the above transactions for the day. 31 REPORTS AND INFORMATION: 2 COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS FISCAL YEAR 2014/2015 ATTENDANCE Date of Appointment Term Expires VACANT Sharrell Blakeley 6/1 /2010 6/30/2016 Heather Engel 6/1 /2010 6/30/2017 Mark L. Johnson 7/1 /2014 6/30/2017 Paula K. Simonds 7/1 /2014 6/30/2017 July 14, 2014 Meeting Present Present Present Present Stars & Strips Luncheon X Captain America Movie Avengers Movie August 11, 2014 Meeting CANCELLED Man of Steel Movie X Boys & Girls Club Luncheon Spider -Man Movie September 8, 2014 Meeting_ CANCELLED 9/1 1 Candlelight Vigil Tram Walk Challenge Practice X X October 13, 2014 Meeting -- Present Present Present Zombie Out Run Dog 0 Ween Disc Golf November 10, 2014 Meeting Veterans Tribute Disc Golf December 8, 2014 Meeting 32 F- -RE x � 001 0� 00 Nl CN NI A W cn o �I �I �� U � d x � U Q bl r+� U O U U Q, •ti NI al bi N �� 33 . ........... ........ ..... - tiEll- Q� C0 j N r Z 001 �I �1 �I N W 0 NI � a_ x H aA � a �U N MI U NI I NI 34