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2014 12 16 CCCity Council agendas and staff reports are now available on the City's web page: www.la-quinta.org CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, DECEMBER 16, 2014 3:00 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Franklin, Osborne, Pena, Radi, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). JOINT CLOSED SESSION OF CITY COUNCIL AND HOUSING AUTHORITY 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - LITIGATION PURSUANT TO PARAGRAPH (1) of SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 NAME OF CASE: ARCH INSURANCE COMPANY V. CITY OF LA QUINTA ET AL. (RIVERSIDE SUPERIOR COURT CASE NO. PSC 1301 939) 2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT AVENIDA MONTEZUMA AND AVENIDA NAVARRO ADJACENT TO THE EAST SIDE OF FRANCIS HACK PARK (APNS: 773-077-015 AND 773-101- 013). CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER NEGOTIATING PARTY: CITY OF LA QUINTA AND LA QUINTA HOUSING AUTHORITY UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT CITY COUNCIL AGENDA DECEMBER 16, 2014 RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS MAYOR EVANS WILL RECESS THE CITY COUNCIL MEETING AT 5: 00 P.M., FOR THE OPEN HOUSE — MEET & GREET MAYOR EVANS WILL RECONVENE THE CITY COUNCIL MEETING AT 6: 00 P.M. CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1 . APPROVE MINUTES OF DECEMBER 2, 2014 7 2. DENIAL OF CLAIM FOR DAMAGES FILED BY INTERINSURANCE 11 EXCHANGE OF THE AUTOMOBILE CLUB ON BEHALF OF THEIR INSURED: CRYSTAL PALUCK; DATE OF LOSS — NOVEMBER 21, 2014 3. DENIAL OF CLAIM FOR DAMAGES FILED BY ISRAEL L. FLORES; 13 DATE OF LOSS — OCTOBER 24, 2014 4. APPROVE DEMAND REGISTERS DATED DECEMBER 3 AND 15 DECEMBER 5, 2014 5. ACCEPT FISCAL YEAR 2014/2015 SLURRY SEAL PROGRAM 29 PAVEMENT MANAGEMENT PLAN STREET IMPROVEMENTS PROJECT CITY COUNCIL AGENDA 2 DECEMBER 16, 2014 PAGE 6. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH 37 PSOMAS FOR CONSTRUCTION INSPECTION SERVICES 7. ACCEPT PHASE 1 LA QUINTA MUSEUM AMERICANS WITH 61 DISABILITIES ACT IMPROVEMENTS PROJECT 8. ACCEPT FUNDING IN THE AMOUNT OF $100,000 FROM THE 65 STATE SUPPLEMENTAL LAW ENFORCEMENT SERVICES ACCOUNT FOR ROBBERY, THEFT, AND BURGLARY PREVENTION PROGRAMS 9. RECEIVE AND FILE TREASURER'S REPORT DATED OCTOBER 69 31, 2014 10. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS FOR 85 THE MONTH OF NOVEMBER 2014 11. RECEIVE AND FILE THE FISCAL YEAR 2013/2014 CITY OF LA 93 QUINTA DEVELOPMENT PROJECT FEE REPORT 12. RECEIVE AND FILE THE FISCAL YEAR 2013/2014 CITY OF LA 103 QUINTA ARTS IN PUBLIC PLACES ANNUAL REPORT 13. APPROVE A RECIPIENT FOR THE 2015 SENIOR INSPIRATION 111 AWARD PROGRAM 14. SET DATE AND TIME FOR A CITY COUNCIL WORKSHOP 119 15. ACCEPT SILVERROCK GOLF COURSE RESTORATION 121 IMPROVEMENTS PROJECT AND APPROVE CONTRACT CHANGE ORDER NO.1 BUSINESS SESSION 1. SELECT COUNCILMEMBERS AS CITY OF LA QUINTA 131 REPRESENTATIVES ON VARIOUS LOCAL, REGIONAL AND STATE COMMITTEES FOR 2015 2. CONSIDERATION OF CLOSING CITY HALL ON DECEMBER 26, 135 2014 AND JANUARY 2, 2015 CITY COUNCIL AGENDA 3 DECEMBER 16, 2014 PAGE STUDY SESSION DISCUSS LANDSCAPE THEME FOR CITY -OWNED LOTS ON 137 AVENUE 52 REPORTS AND INFORMATIONAL ITEMS 1 . CVAG CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans) 4. ANIMAL CAMPUS COMMISSION (Franklin) 5. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin) 6. COACHELLA VALLEY CHAMBER OF COMMERCE (Radi) 7. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Franklin) 8. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin) 9. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin) 10. CVAG PUBLIC SAFETY COMMITTEE 11. CVAG TRANSPORTATION COMMITTEE 12. LEAGUE OF CALIFORNIA CITIES DELEGATE 13 RIVERSIDE COUNTY TRANSPORTATION COMMISSION 14. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Osborne) 15. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) 16. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne) 17. COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE 18. CVAG EXECUTIVE COMMITTEE 19. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS DELEGATE 20. SUNLINE TRANSIT AGENCY 21. PALM SPRINGS AIRPORT COMMISSION REPORT 145 22. INVESTMENT ADVISORY BOARD MEETING MINUTES DATED 147 OCTOBER 8, 2014 23. ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MEETING 149 MINUTES DATED AUGUST 13 AND NOVEMBER 19, 2014 24. HISTORIC PRESERVATION COMMISSION MEETING MINUTES 157 DATED SEPTEMBER 18 AND OCTOBER 16, 2014 25. PLANNING COMMISSION MEETING MINUTES DATED AUGUST 163 26 AND OCTOBER 14, 2014 26. COMMUNITY SERVICES COMMISSION MEETING MINUTES 173 DATED NOVEMBER 10, 2014 CITY COUNCIL AGENDA 4 DECEMBER 16, 2014 DEPARTMENTAL REPORTS PAGE 1 . CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS AND CITY CALENDAR 177 4. COMMUNITY DEVELOPMENT A. DEPARTMENT REPORT 181 5. COMMUNITY SERVICES A. DEPARTMENT REPORT 185 6. PUBLIC WORKS A. DEPARTMENT REPORT 193 MAYOR'S AND COUNCIL MEMBER'S ITEMS PUBLIC HEARINGS — 6:00 P.M. For all Public Hearings on the agenda, a completed "Request to Speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project(s). If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at, or prior to the public hearing. INTRODUCE AN ORDINANCE TO ADOPT AMENDMENTS TO 197 ZONING PERMITTED USE TABLES REGARDING FARMING OF FIELD CROPS IN THE LOW DENSITY RESIDENTIAL ZONE; AND OF VOCATIONAL SCHOOLS IN THE REGIONAL COMMERCIAL ZONE, AND CONFIRM A DETERMINATION OF EXEMPTION PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT SECTION 15061 (B)(3) REVIEW OF EXEMPTIONS — GENERAL RULE A. TAKE UP ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING B. INTRODUCE ORDINANCE NO. 523 ON FIRST READING ADJOURNMENT The next regular meeting of the City Council will be held on January 6, 2015 commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. CITY COUNCIL AGENDA 5 DECEMBER 16, 2014 DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 1 1 1, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on December 12, 2014. DATED: December 12, 2014 SUSAN MAYSELS, City Clerk City of La Quinta, California Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 777-7103. A one (1) week notice is required. • If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 6 DECEMBER 16, 2014 CITY COUNCIL MINUTES TUESDAY, DECEMBER 2, 2014 A regular meeting of the La Quinta City Council was called to order at 4:00 p.m. by Mayor Adolph. PRESENT: Councilmembers Evans, Franklin, Henderson, Osborne, Mayor Adolph ABSENT: None CLOSED SESSION — None Mayor Adolph led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON AGENDA — None CONFIRMATION OF AGENDA — Confirmed ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS — None CONSENT CALENDAR 1. APPROVE MINUTES OF NOVEMBER 18, 2014 2. SECOND READING OF ORDINANCE NO. 521 AMENDING SECTION 3.30.050 OF THE MUNICIPAL CODE PERTAINING TO PREVAILING WAGE REQUIREMENTS 3. SECOND READING OF ORDINANCE NO. 522 APPROVING ZONE CHANGE 2014-146 REZONING PROPERTY LOCATED AT 51-351 AVENIDA BERMUDAS 4. DENIAL OF CLAIM FOR DAMAGES FILED BY HUONG THI THU DANG; DATE OF LOSS — AUGUST 24, 2014 5. DENIAL OF CLAIM FOR DAMAGES FILED BY TADROS AND ELAINE TADROS; DATE OF LOSS — SEPTEMBER 8, 2014 6. DEMAND REGISTERS DATED NOVEMBER 14 AND NOVEMBER 21, 2014 7. RATIFY EMERGENCY CONTRACT WITH O & J GOLF CONSTRUCTION, INC. TO REPAIR STORM DAMAGE AT SILVERROCK GOLF COURSE CITY COUNCIL MINUTES DECEMBER 2, 2014 MOTION — A motion was made and seconded by Councilmembers Evans/Franklin to approve the Consent Calendar as recommended. Motion passed unanimously. BUSINESS SESSION 1. ADOPT A RESOLUTION CERTIFYING THE OFFICIAL CANVASS OF ELECTION RETURNS FOR THE GENERAL MUNICIPAL ELECTION HELD NOVEMBER 4, 2014 City Clerk Maysels presented the staff report, which is on file in the City Clerk's Office. MOTION — A motion was made and seconded by Councilmembers Henderson/ Franklin to adopt Resolution 2014-066 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON THE FOURTH DAY OF NOVEMBER, 2014, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW Motion passed unanimously. MAYOR ADOLPH CALLED FOR A MEETING RECESS AT 4:08 P.M. A reception was held honoring outgoing Mayor Adolph and Councilmember Henderson for their years of service to the City of La Quinta. Following the reception at 4:58 p.m., City Clerk Maysels administered the Oath of Office to newly -elected officials Mayor Linda Evans, Councilmember John Pena and Councilmember Robert Radi. City Clerk Maysels presented the Certificates of Election to the newly - elected officials. MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 5:02 P.M. AND CALLED FOR THE CITY CLERK TO CALL THE ROLL. PRESENT: Councilmembers Franklin, Osborne, Pena, Radi, Mayor Evans ABSENT: None BUSINESS SESSION CONTINUED 2. SELECT A MAYOR PRO TEMPORE TO SERVE FOR ONE YEAR MOTION — A motion was made and seconded by Councilmembers Radi/Osborne to select Councilmember Franklin to serve as Mayor Pro Tempore for a one-year term. Motion carried unanimously. CITY COUNCIL MINUTES 2 DECEMBER 2, 2014 s 3. APPOINT A MEMBER TO THE DESERT CLASSIC CHARITIES CHARITY EVALUATION COMMITTEE Golf, Parks and Facilities Manager Howlett presented the staff report, which is on file in the City Clerk's Office. MOTION — A motion was made and seconded by Councilmembers Osborne/Pena to appoint Mayor Evans to serve as La Quinta's representative on the Desert Classic Charities Charity Evaluation Committee with Councilmember Franklin to remain as the alternate. Motion passed unanimously. 4. APPOINT A CITY COUNCIL MEMBER TO THE CHAMBER OF COMMERCE WORKSHOP INFORMATION EXCHANGE COMMITTEE Deputy City Manager Hylton presented the staff report, which is on file in the City Clerk's Office. MOTION — A motion was made and seconded by Councilmembers Franklin/Pena to appoint Councilmember Radi to the Chamber of Commerce Workshop Information Exchange Committee for three consecutive meetings. Motion passed unanimously. STUDY SESSION — None REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2014, Councilmember Osborne, reported on his participation in the following organization's meeting: CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE DEPARTMENT REPORTS Department Reports were received and filed. Copies are available in the City Clerk's Office. MAYOR'S AND COUNCIL MEMBER'S ITEMS Councilmember Franklin congratulated newly -elected Mayor Evans and Councilmembers Pena and Radi, and thanked staff for organizing the reception for the outgoing Mayor and Councilmember. Mayor Evans reported on the success of the Blue Light Ceremony held at La Quinta City Hall December 1, 2014. CITY COUNCIL MINUTES 3 DECEMBER 2, 2014 M Councilmember Pena thanked residents and the state and county elected officials for attending the reception and stated that he looks forward to working with Council and the community. City Manager Spevacek distributed new iPads to the Mayor and all Councilmembers and stated that the City will be transitioning from paper to electronic agenda packets; therefore, the City is providing the Council with the necessary equipment. PUBLIC HEARINGS — None ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Franklin/Radi to adjourn at 5:10 p.m. Motion passed unanimously. Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES 4 DECEMBER 2, 2014 `N7 z O F 'I1�ti4 AGENDA CATEGORY: CITY / SA/ HA/ FA MEETING DATE: December 16, 2014 BUSINESS SESSION: ITEM TITLE: DENIAL OF CLAIM FOR DAMAGES FILED BY INTERINSURANCE EXCHANGE OF THE CONSENT CALENDAR: AUTOMOBILE CLUB ON BEHALF OF THEIR INSURED: CRYSTAL PALUCK; DATE OF LOSS — NOVEMBER STUDY SESSION: 21 , 201 4 PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of Interinsurance Exchange of the Automobile Club ("Exchange") on behalf of their insured, Crystal Paluck, in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Exchange with a reported date of loss of November 21, 2014 for damages to a vehicle. • It was forwarded to Carl Warren & Company ("CW"), the City's claims administrator. • CW reviewed the claim and recommends denial, as the reported damage was done by a Riverside County vehicle. FISCAL IMPACT: The monetary damages were not included in the claim. BACKGROUND/ANALYSIS: The claimant alleges their insured's vehicle was rear ended by a police vehicle on November 21, 2014. CW recommends tendering the claim to Riverside County Sheriff's Department for their review and handling, as they have agreed to indemnify the City against all claims of this nature in the Contract for Police Services between the City and Riverside County Sheriff's Department. ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager Is `m z O F 'I1�ti4 CITY / SA/ HA/ FA MEETING DATE: December 16, 2014 ITEM TITLE: DENIAL OF CLAIM FOR DAMAGES FILED BY ISRAEL L. FLORES; DATE OF LOSS — OCTOBER 24, 2014 RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Deny the claim for damages of Israel L. Flores in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Israel L. Flores with a reported date of loss of October 24, 2014, for injuries to himself and damages to his bicycle. • It was forwarded to Carl Warren & Company ("CW"), the City's claims administrator. • CW reviewed the claim and recommends denial, as the claimant was riding after dark without a source of illumination on his bicycle. FISCAL IMPACT: Stated damages are in excess of $1,350. BACKGROUND/ANALYSIS: The claimant alleges a sign in the bike lane caused damage to his bicycle and injury to him on October 24, 2014. The damage appears to have been caused through the claimant's violation of the Vehicle Code by operating the bicycle after dark without a source of illumination. Therefore, CW recommends denying this claim. ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager 13 14 �OFTNY CITY / SA / HA / FA MEETING DATE: December 16, 2014 ITEM TITLE: APPROVE DEMAND REGISTERS DECEMBER 3 AND DECEMBER 5, 2014 RECOMMENDED ACTION: AGENDA CATEGORY: DATED BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve Demand Registers dated December 3 and December 5, 2014. EXECUTIVE SUMMARY: None. FISCAL IMPACT: Demand of Cash: -- City -- Successor Agency of RDA -- Housing Authority -- Housing Authority Commission BACKGROUND/ANALYSIS: $ 1,030,702.51 $ 0.00 $ 3,641 .75 $ 250.00 $ 1,034,594.26 Between City Council meetings, routine bills and payroll must be paid in order to avoid late fees/penalties. Attachment 1 provides the detail for the weekly demand registers from November 22 through December 5, 2014. Warrants Issued: 105238 - 1052411 105242 - 1053631 Voids} Wire Transfers} Payroll 37019 - 370241 Payroll Tax Transfers} $ 4,621.10 $ 494,944.08 $ (0.00) $ 346,526.08 $ 150,455.83 $ 38,047.17 $ 1,034,594.26 15 The most significant expenditures on the demand registers listed above are as follows: Significant Expenditures: Vendor: Granite Construction County of Riverside Vintage Associates Account Name: Amount: Purpose: Construction Sheriff -Other Various Kirkpatrick Landscaping Technical $ 88,239.14 Pavement Program $ 48,760.00 RMS/CLETS FEES 7/1 /13 - 6/30/14 $ 42,926.84 November Park Maint. $ 37,255.56 November Landscaping Wire Transfers: Six wire transfers totaled $346,526.08. Of this amount, $206,547.63 was to Landmark for golf course management; $85,356.97 to CalPERS for health insurance premiums; and $46,330.98 to CalPERS for retirement costs (see Attachment 2 for a full listing). ALTERNATIVES: City Council may approve, partially approve, or reject the register of demands. Report prepared by: Sandra Mancilla, Account Technician Report approved for submission by: Rita Conrad, Finance Director Attachments: 1. Demand Registers 2. Wire Transfers 16 -.� City of La Quinta, CA 'for Vendor Name Payment Number Fund: 101-GENERAL FUND CALPERS LONG-TERM CARE 105238 RIVERSIDE DEPARTMENT OF 105239 UNITED WAY OF THE DESERT 105240 WILDFLORA LLC 105241 Payment Date 12/03/2014 12/03/2014 12/03/2014 12/03/2014 ATTACHMENT 1 Demand Register Packet: APPKT00318 - SHM 12/3/14 Description (Payable) Account Number Amount LONG TERM CARE 101-0000-20949 GARNISHMENT 101-0000-20985 CONTRIBUTION 101-0000-20981 CITY HALL HOLIDAY DECOR 101-3007-60461 Fund 101- GENERAL FUND Total: Grand Total: 106.00 200.00 75.00 4,240.10 4,621.10 4,621.10 2/5/2014 5:08:28 PM Page 1 of 2 17 Demand Register Fund Summary Fund Expense Amount 101- GENERAL FUND 4,621.10 Grand Total: 4,621.10 Account Summary Account Number Account Name Expense Amount 101-0000-20949 LT Care Insurance Pay 106.00 101-0000-20981 United Way Deductions 75.00 101-0000-20985 Garnishments Payable 200.00 101-3007-60461 Economic Development/ 4,240.10 Grand Total: 4,621.10 Project Account Summary Project Account Key Expense Amount **None** 4,621.10 Grand Total: 4,621.10 Packet: APPKT00318 - SHM 12/3/14 Report Summary 12/5/2Q14 5:08:28 PM — 18 Page 2 of 2 Demand Register City of La Quinta, CA Packet: APPKT00321- shm 12/5/14 OF Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101-GENERAL FUND 41 M P RI NT 105242 12/05/2014 SUPPLIES 101-2001-60109 360.11 ALSCO INC 105244 12/05/2014 UNIFORM 101-7003-60690 452.27 AMERICAN FORENSIC NURSE 105245 12/05/2014 BLOOD ALCOHOL 101-2001-36310 160.00 ATCO MANUFACTURING CO 105248 12/05/2014 MATERIAL 101-7003-60431 250.00 AUTOZONE 105249 12/05/2014 ELECTRICAL MATERIAL 101-7004-60431 23.58 BANK OF NEW YORK MELLO 105251 12/05/2014 ADMIN FEE Q/E 9/30/14 101-1006-60102 1,500.00 BIO-TOX LABORATORIES 105252 12/05/2014 BLOOD ALCOHOL 101-2001-36310 39.00 BIO-TOX LABORATORIES 105252 12/05/2014 BLOOD ALCOHOL 101-2001-36310 147.40 BIO-TOX LABORATORIES 105252 12/05/2014 BLOOD ALCOHOL 101-2001-36310 378.00 BONGARDE 105253 12/05/2014 2015 CALENDARS 101-7003-60431 182.00 BUBBLE SPRINGS 105254 12/05/2014 REFUND OVERPAYMENT 101-0000-41600 50.00 BUILDING HEALTHY COMMU 105255 12/05/2014 DEPOSIT REFUND 101-0000-22830 100.00 CADENCE COMMUNICATION 105256 12/05/2014 OCT-TOT HOTLINE 101-1006-60104 57.25 CALIFORNIA CONTRACTORS 105258 12/05/2014 MATERIAL 101-7003-60431 729.54 CALIFORNIA SOCIETY OF MU 105259 12/05/2014 MEMBERSHIPS 101-1006-60351 220.00 CAPITAL ONE COMMERCIAL 105260 12/05/2014 VETERANS DAY 101-3001-60137 60.94 CAPITAL ONE COMMERCIAL 105260 12/05/2014 FRAMES 101-1001-60420 172.71 CARQUEST 105261 12/05/2014 ACETYLENE 101-7003-60431 69.85 CASITAS 105262 12/05/2014 DEPOSIT REFUND 101-0000-22830 100.00 CHECKMATE TELEPHONE EX 105264 12/05/2014 ANSWERING SERVICE 11/3/1 101-7003-60431 8.88 CINTAS DOCUMENT MANAG 105265 12/05/2014 SEP-OCT RECYCLING 101-2001-60109 35.90 CLEAN STREET 105266 12/05/2014 SEP-STORM CLEANUP 101-7003-60180 7,417.00 COACHELLA VALLEY WATER 105267 12/05/2014 WATER SERVICE 101-3005-61201 1,196.12 COACHELLA VALLEY WATER 105267 12/05/2014 WATER SERVICE 101-3005-61202 2,612.84 COACHELLA VALLEY WATER 105267 12/05/2014 WATER SERVICE 101-3005-61209 4,019.48 COACHELLA VALLEY WATER 105267 12/05/2014 WATER SERVICE 101-7006-60146 395.25 COUNTY OF RIVERSIDE 105269 12/05/2014 RMS/CLETS FEES 7/1/13-6/3 101-2001-60176 48,760.00 DAIOHS FIRST CHOICE SERVI 105270 12/OS/2014 COFFEE SUPPLIES 101-1007-60403 300.99 DATA TICKET, INC. 105271 12/05/2014 OCT-ADMIN CITATION SVC 101-6004-31190 200.00 DEPARTMENT OF ANIMAL SE 105273 12/05/2014 OCT-SHELTER SERVICE 101-6004-51070 8,693.62 DESERT C A M 105274 12/05/2014 COUNCIL MEETING 11/18/14 101-3008-60108 750.00 DESERT ELECTRIC SUPPLY 105275 12/05/2014 ELECTRICAL MATERIAL 101-7004-60431 111.24 DESERT ELECTRIC SUPPLY 105275 12/05/2014 ELECTRICAL MATERIAL 101-7004-60431 56.05 DISH NETWORK 105276 12/05/2014 EOC DISH 11/13-12/12 101-6005-60107 67.73 DUNN-EDWARDS CORPORAT 105278 12/05/2014 CUSTOM COLORS 101-3008-60665 47.71 DUVALL, LAUREN 105279 12/05/2014 DEPOSIT REFUND 101-0000-22830 50.00 ELITE SIGNS 105280 12/05/2014 SIGNS/DECAL 101-7003-60429 156.60 ESGIL CORPORATION 105281 12/05/2014 OCT-BLDG PLAN CHECK 101-6003-60118 14,648.89 FAST FRAME 105282 12/05/2014 FRAMES 101-1001-60320 2,419.77 FEDEX 105283 12/05/2014 OVERNIGHT MAIL 101-1007-60470 74.46 GAS COMPANY, THE 105285 12/05/2014 GAS -LIBRARY 10/20-11/19 101-3004-61100 19.70 GAS COMPANY, THE 105285 12/05/2014 GAS -CITY HALL 10/20-11/19 101-3008-61100 25.60 GAS COMPANY, THE 105285 12/05/2014 GAS -SENIOR CTR 10/20-11/1 101-3002-61100 18.71 GOLDEN WEST INDUSTRIALS 105286 12/05/2014 MATERIAL 101-7003-60431 610.18 GOVERNMENT FINANCE OFF 105287 12/05/2014 MEMBERSHIPS 101-1006-60351 250.00 HIGH TECH IRRIGATION INC 105290 12/05/2014 IRRIGATION 101-7004-60431 4.59 HIGH TECH IRRIGATION INC 105290 12/05/2014 IRRIGATION 101-7004-60431 216.00 HINDERLITER DE LLAMAS & 105291 12/05/2014 2 N D QTR SALES TAX 101-1006-60104 1,005.70 HR GREEN CALIFORNIA INC 105293 12/05/2014 OCT-PLAN CHECK SERVICES 101-7002-60183 7,727.50 IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-2002-61101 769.82 IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-3004-61101 2,690.95 IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-3005-61102 4.11 IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-3005-61103 3,317.73 12/5/2014 4:52:40 PM Page 1 of 9 im Demand Register Packet: APPKT00321- shm 12/5/14 ,Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-3005-61105 1,408.41 IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-3005-61106 4,119.52 IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-3005-61109 4,261.44 IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-3005-61111 7.67 IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-3005-61113 13.58 IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-3006-61101 779.89 IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-3008-61101 6,879.88 IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-2002-61101 619.06 IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-3005-61104 36.05 IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-3005-61108 808.27 IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-3005-61109 287.94 IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-3005-61110 62.07 IMPERIAL IRRIGATION DIST 105295 12/05/2014 ELECTRICITY SERVICE 101-3005-61114 5.30 INLAND POWER EQUIPMENT 105296 12/05/2014 LANDSCAPE MATERIAL 101-7004-60431 42.66 INTERNATIONAL NAMEPLAT 105297 12/05/2014 POLICE CAR GRAPHICS 101-2001-98140 573.32 JERNIGAN'S, INC 105298 12/05/2014 WORK BOOTS-GUNTERSON 101-7006-60427 188.99 JNS MEDIA SPECIALISTS 105299 12/05/2014 JNS MEDIA CONTRACT 101-3007-60461 17,691.02 JOHNSON, LES 105300 12/05/2014 MEALS -WORKING LUNCH 101-6001-60320 27.44 KIRKPATRICK LANDSCAPING 105302 12/05/2014 NOV-LANDSCAPING SVC 101-7004-60189 35,255.56 KIRKPATRICK LANDSCAPING 105302 12/05/2014 TREE/BRUSH REMOVAL 101-7004-60673 2,000.00 KRIBBS CONSTRUCTION, BR 105303 12/05/2014 STORM DRAIN PUMP 101-7003-60672 1,060.00 KRIBBS CONSTRUCTION, BR 105303 12/05/2014 STORM DRAIN PUMT R&M 101-7003-60672 1,640.00 LA QUINTA LIGHTING STRIKE 105305 12/05/2014 DEPOSIT REFUND 101-0000-22830 500.00 LASALLE LIGHTING SERVICES 105306 12/05/2014 OCT-LANDSCAPING MAINT 101-7004-60104 6,930.00 LASALLE LIGHTING SERVICES 105306 12/05/2014 ELECTRIC SERVICE 101-7004-60104 214.85 LEAGUE OF CALIFORNIA CITI 105307 12/05/2014 LCC-DIV GENERAL MTG 101-1001-60320 75.00 LEAGUE OF CALIFORNIA CITI 105307 12/05/2014 LCC-DIV GENERAL MTG 101-1002-60320 25.00 LENNY, DEBBY 105308 12/05/2014 CITATION REFUND 101-0000-42706 50.00 LOCK SHOP INC, THE 105309 12/05/2014 SNACKBAR DOOR 101-3005-60554 95.00 LUXE WATER SOLUTIONS LLC 105310 12/05/2014 NOV-MUSEUM WATER COO 101-1007-60404 37.80 MAGNUM BREEZE II, INC. DB 105311 12/05/2014 COP -VEHICLE SETUP 101-2001-71031 5,103.91 MOWERS PLUS INC 105313 12/05/2014 CHAIN LOOPS 101-7003-60431 128.45 MUSICIAN'S FRIEND 105314 12/05/2014 EVENT SUPPLIES 101-3003-60420 345.60 NEW CONSTRUCTION SOLUT 105315 12/05/2014 OFFICE LIGHTING ADJ 101-3008-60665 2,350.00 NI GOVERNMENT SERVICES I 105317 12/05/2014 OCT-SATELITE RADIO 101-6005-61304 152.10 OFFICE DEPOT 105318 12/05/2014 PAPER 101-1007-60402 999.65 OFFICE DEPOT 105318 12/05/2014 OFFICE SUPPLIES 101-1007-60402 70.19 OFFICE DEPOT 105318 12/05/2014 OFFICE SUPPLIES 101-1005-60400 4.86 OFFICE DEPOT 105318 12/05/2014 OFFICE SUPPLIES 101-1005-60400 9.21 OFFICE DEPOT 105318 12/05/2014 OFFICE SUPPLIES 101-1005-60400 14.39 OFFICE DEPOT 105318 12/05/2014 OFFICE SUPPLIES 101-1005-60400 24.11 OFFICE TEAM 105319 12/05/2014 TEMP STAFFING - WKEND 9/ 101-6001-60125 569.50 OFFICE TEAM 105319 12/05/2014 TEMP STAFFING - WKEND 11 101-7002-60125 170.00 OFFICE TEAM 105319 12/05/2014 TEMP STAFFING - WKEND 11 101-7004-60125 170.00 OFFICE TEAM 105319 12/05/2014 TEMP STAFFING - WKEND 11 101-6001-60125 654.50 OFFICE TEAM 105319 12/05/2014 TEMP STAFFING - 10/10/14 101-7002-60125 -4.25 OFFICE TEAM 105319 12/05/2014 TEMP STAFFING - 10/10/14 101-7004-60125 -4.25 OFFICE TEAM 105319 12/05/2014 TEMP STAFFING - WKEND 11 101-7002-60125 170.00 OFFICE TEAM 105319 12/05/2014 TEMP STAFFING - WKEND 11 101-7004-60125 170.00 OFFICE TEAM 105319 12/05/2014 TEMP STAFFING - 9/26/14 C 101-6001-60125 -136.00 OFFICE TEAM 105319 12/05/2014 TEMP STAFFING - WKEND 11 101-6001-60125 527.00 ONTRAC 105320 12/05/2014 OVERNIGHT MAIL 101-1007-60470 62.31 PACIFIC WEST INDUSTRIES 105321 12/05/2014 AH 3- REPAIR 101-3008-60667 1,075.00 PLUG & PAY TECHNOLOGIES 105322 12/05/2014 OCT-CREDIT CARD FEES 101-3003-60122 20.00 PRINTING PLACE, THE 105323 12/05/2014 2016 DECALS 101-1006-60410 560.60 PRYOR SEMINARS, FRED 105324 12/05/2014 HRTRAINING-ANGELA 101-1004-60320 149.00 PSOMAS INC 105325 12/05/2014 CONSTRUCTION INSPECTION 101-7006-60104 11,750.00 PUEBLO UNIDO CDC 105326 12/05/2014 DEPOSIT REFUND 101-0000-22830 100.00 RADI, ROBERT 105327 12/05/2014 RFND POLITICAL SIGN DEPOS 101-0000-22815 200.00 RAM FIELD HOCKEY CLUB 105328 12/05/2014 DEPOSIT REFUND 101-0000-22830 500.00 12/5/2014 4:52:40 PM Page 2 of 9 20 Demand Register Packet: APPKT00321- shm 12/5/14 Vendor Name payment Number Payment Date Description (Payable) Account Number , Amount REGAN, LINDA 105329 12/05/2014 REFUND TOT OVERPAYMENT 101-0000-41400 27.17 RIVERSIDE COUNTY SHERIFF' 105332 12/05/2014 CRIME PREVENTION SUPPLIE 101-2001-60420 40.50 ROTARY CLUB OF LA QUINTA 105334 12/05/2014 DEPOSIT REFUND 101-0000-22830 100.00 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 101-0000-20308 -0.04 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 101-0000-20308 0.03 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 101-0000-42400 210.52 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 101-0000-42400 469.52 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 101-0000-42400 3.25 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 101-0000-42404 16.83 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 101-0000-42408 -15.00 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 101-0000-42600 193.23 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 101-0000-42600 297.50 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 101-0000-42600 -100.00 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 101-0000-42600 24.88 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 101-0000-42600 0.82 SANTA FE BUILDING MAINTE 105336 12/05/2014 OCT-JANITORIAL 101-3004-60115 2,566.32 SANTA FE BUILDING MAINTE 105336 12/05/2014 OCT-JANITORIAL 101-3005-60115 1,265.82 SANTA FE BUILDING MAINTE 105336 12/05/2014 OCT-JANITORIAL 101-3006-60115 751.74 SANTA FE BUILDING MAINTE 105336 12/05/2014 OCT-JANITORIAL 101-3008-60115 2,881.50 SANTA FE BUILDING MAINTE 105336 12/05/2014 OCT-JANITORIAL 101-7003-60115 414.12 SANTA FE BUILDING MAINTE 105336 12/05/2014 NOV-JANITORIAL 101-3004-60115 2,566.32 SANTA FE BUILDING MAINTE 105336 12/05/2014 NOV-JANITORIAL 101-3005-60115 1,265.82 SANTA FE BUILDING MAINTE 105336 12/05/2014 NOV-JANITORIAL 101-3006-60115 751.74 SANTA FE BUILDING MAINTE 105336 12/05/2014 NOV-JANITORIAL 101-3008-60115 2,881.50 SANTA FE BUILDING MAINTE 105336 12/05/2014 NOV-JANITORIAL 101-7003-60115 414.12 SECURE PRODUCTS 105337 12/05/2014 OFFICE SUPPLIES 101-1006-60400 121.00 SECURITAS SECURITY SERVIC 105338 12/05/2014 SECURITY GUARDS 11/8/14 101-0000-42212 72.00 SECURITAS SECURITY SERVIC 105338 12/05/2014 SECURITY GUARDS 11/14/14 101-0000-42212 72.00 SHARK POOLS INC 105339 12/05/2014 NOV-ESTADO/BERMUDA 101-7004-60189 125.00 SHARK POOLS INC 105339 12/05/2014 NOV-ESTADO/DESERT CLUB 101-7004-60189 125.00 SHARK POOLS INC 105339 12/05/2014 NOV-FONDA/BERMUDAS 101-7004-60189 175.00 SHARK POOLS INC 105339 12/05/2014 NOV-LG'S 101-7004-60189 275.00 SHARK POOLS INC 105339 12/05/2014 NOV-FONDA/DESERT CLUB 101-7004-60189 150.00 SHARK POOLS INC 105339 12/05/2014 NOV-VONS 101-7004-60189 225.00 SHARK POOLS INC 105339 12/05/2014 NOV-HOME DEPOT 101-7004-60189 260.00 SMITH PIPE & SUPPLY CO 105340 12/05/2014 IRRIGATION 101-7004-60431 75.88 SMITH PIPE & SUPPLY CO 105340 12/05/2014 IRRIGATION 101-7004-60431 365.29 STAPLES ADVANTAGE 105342 12/05/2014 RETURN CREDIT 101-6001-60400 -341.27 STAPLES ADVANTAGE 105342 12/05/2014 COP POSTERS 101-2001-60109 30.20 STAPLES ADVANTAGE 105342 12/05/2014 OFFICE SUPPLIES 101-3001-60400 17.81 STAPLES ADVANTAGE 105342 12/05/2014 OFFICE SUPPLIES 101-1006-60400 80.77 STAPLES ADVANTAGE 105342 12/05/2014 OFFICE SUPPLIES 101-7002-60400 43.06 STAPLES ADVANTAGE 105342 12/05/2014 OFFICE SUPPLIES 101-7002-60400 3.87 STAPLES ADVANTAGE 105342 12/05/2014 OFFICE SUPPLIES 101-6001-60400 41.68 STAPLES ADVANTAGE 105342 12/05/2014 OFFICE SUPPLIES 101-7002-60400 13.64 STAPLES ADVANTAGE 105342 12/05/2014 EVENTSUPPLIES 101-3003-60420 162.41 STAPLES ADVANTAGE 105342 12/05/2014 RETURN CREDIT 101-1006-60400 -38.23 STAPLES ADVANTAGE 105342 12/05/2014 OFFICE SUPPLIES 101-6001-60400 35.99 STAPLES ADVANTAGE 105342 12/05/2014 OFFICE SUPPLIES 101-3003-60420 21.37 STAPLES ADVANTAGE 105342 12/05/2014 OFFICE SUPPLIES 101-7002-60400 109.29 SWARTHOUT, PATRICK 105343 12/05/2014 REFND POLITICAL SIGN DEP 101-0000-22815 150.00 TASC - FEES 105344 12/05/2014 TASC FEES 1/1/15-3/31/15 101-0000-20946 241.53 TASC - FEES 105344 12/05/2014 TASC FEES 1/1/15-3/31/15 101-1004-60104 150.00 TIME WARNER CABLE 105345 12/05/2014 FS# 32 CABLE 11/16-12/15 101-2002-61101 61.83 TOPS'N BARRICADES INC 105346 12/05/2014 PAINT LEGENDS 101-7003-60433 101.09 TOPS'N BARRICADES INC 105346 12/05/2014 SIGNS 101-7003-60429 32.29 TOPS'N BARRICADES INC 105346 12/05/2014 SIGNS 101-7003-60429 388.80 TOPS'N BARRICADES INC 105346 12/05/2014 SIGNS 101-7003-60429 213.84 TOPS'N BARRICADES INC 105346 12/05/2014 SIGNS 101-7003-60429 151.96 TOPS'N BARRICADES INC 105346 12/05/2014 SIGNS 101-7003-60429 83.27 12/5/2014 4:52:40 PM Page 3 of 9 21 Demand Register Packet: APPKT00321- shm 12/5/14 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount TOPS'N BARRICADES INC 105346 12/05/2014 BARRICADES 101-7003-56430 757.35 TOPS'N BARRICADES INC 105346 12/05/2014 SIGNS 101-7003-60429 88.45 TOPS'N BARRICADES INC 105346 12/05/2014 SIGNS 101-7003-60429 90.40 TOPS'N BARRICADES INC 105346 12/05/2014 SIGNS 101-7003-60429 54.54 TOPS'N BARRICADES INC 105346 12/05/2014 SIGNS 101-7003-60429 180.79 TRAFFEX ENGINEERS INC 105347 12/05/2014 CONTTRFF ENGINEER7/1/1 101-7006-60104 13,063.75 ULTIMATE RACE CAR PARTIE 105348 12/05/2014 SP EVENT -TREE LIGHTING 101-3003-60149 500.00 UNDERGROUND SERVICE AL 105349 12/05/2014 DIG ALERT- 44 101-7003-60431 66.00 VALLEY LOCK & SAFE 105350 12/05/2014 LOCKS 101-7003-60431 97.88 VALLEYCREST COMPANIES 105351 12/05/2014 REFUND OVERPAYMENT 101-0000-41600 23.50 VERIZON CALIFORNIA 105352 12/05/2014 NOV-IRRIG MODEM 101-7004-60189 55.70 VERIZON CALIFORNIA 105352 12/05/2014 POLICE LINE @FS#93 1Q/7-1 101-2001-61300 219.08 VERIZON CALIFORNIA 105352 12/05/2014 IRRIG MODEM 11/7-12/6 101-7004-60189 57.00 VERIZON CALIFORNIA 105352 12/05/2014 MODEM 11/10-12/9 101-7004-60189 54.23 VERIZON CALIFORNIA 105352 12/05/2014 MUSEUM 3/13-12/12 101-3006-61300 1,380.16 VERIZON CALIFORNIA 105352 12/05/2014 IRRIG MODEM 101-7004-60189 42.43 VERIZON CALIFORNIA 105352 12/05/2014 IRRIG MODEM 11/7-12/6 101-7004-60189 54.23 VERIZON CALIFORNIA 105352 12/05/2014 DSL 11/4-12/3 101-1007-61300 178.18 VERIZON COMMUNICATION 105353 12/05/2014 INTERNET 11/10-12/9 101-1007-61300 79.99 VINTAGE ASSOCIATES 105354 12/05/2014 NOV-PARK MAINT 101-3004-60112 560.00 VINTAGE ASSOCIATES 105354 12/05/2014 NOV-PARK MAINT 101-3005-60108 28,907.00 VINTAGE ASSOCIATES 105354 12/05/2014 NOV-PARK MAINT 101-3006-60108 425.00 VINTAGE ASSOCIATES 105354 12/05/2014 NOV-PARK MAINT 101-7004-60189 12,200.00 VINTAGE ASSOCIATES 105354 12/05/2014 PLANTS 101-7004-60420 204.66 VINTAGE ASSOCIATES 105354 12/05/2014 PLANTS 101-7004-60420 229.39 VINTAGE ASSOCIATES 105354 12/05/2014 PLANTS 101-7004-60420 158.87 VINTAGE ASSOCIATES 105354 12/05/2014 PLANTS 101-7004-60420 241.92 VISION SERVICE PLAN - (CA) 105355 12/05/2014 DEC -VISION INSUR 101-0000-20945 1,297.74 WALMART COMMUNITY 105356 12/05/2014 EVENT SUPPLIES 101-3003-60149 73.63 WANG, QIMIN 105357 12/05/2014 RFND POLITICAL SIGN DEPOS 101-0000-22815 200.00 WASHINGTON 111 LTD 105358 12/05/2014 261-113 DEV DEP 101-0000-22810 17,830.00 WATERLOGIC USA FINANCE I 105359 12/05/2014 WATER COOLER 11/12/14 101-1007-60404 226.80 WIRELESS WATCHDOGS 105361 12/05/2014 HEADSET-GUNTERSON 101-1007-61301 92.89 WIRELESS WATCHDOGS 105361 12/05/2014 IPHONE CASES 101-1007-61301 870.29 YOGA CENTRAL 105362 12/05/2014 DIRECTORS RETREAT 101-1002-60320 100.00 YOUNG ENGINEERING SVC 105363 12/05/2014 PLAN CHECK SERVICE 101-6003-60118 5,810.00 Fund 101- GENERAL FUND Total: 332,633.80 Fund: 241- HOUSING AUTHORITY PA1 CAHA, BECKY 105257 12/05/2014 PA1 HOUSING AUTHORITY 241-9101-60103 3,618.75 RIVERSIDE COUNTY RECORD 105331 12/05/2014 PA1-HOUSING AUTHORITY 241-9101-60103 23.00 Fund 241- HOUSING AUTHORITY PA1 Total: 3,641.75 Fund: 250-TRANSPORTATION DIF FUND RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 250-0000-43200 750.00 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 250-0000-43200 750.00 Fund 250 - TRANSPORTATION DIF FUND Total: 1,500.00 Fund: 251- PARKS & REC DIF FUND RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 251-0000-43200 -275.00 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 251-0000-43200 -275.00 Fund 251- PARKS & REC DIF FUND Total: -550.00 Fund: 252 - CIVIC CENTER DIF FUND RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 252-0000-43200 147.00 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 252-0000-43200 147.00 Fund 252 - CIVIC CENTER DIF FUND Total: 294.00 Fund: 253 - LIBRARY DEVELOPMENT DIF RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 253-0000-43200 -10.00 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 253-0000-43200 -10.00 Fund 253 - LIBRARY DEVELOPMENT DIF Total: -20.00 12/5/2014 4:52:40 PM Page 4 of 9 22 Demand Register Packet: APPKT00321- shm 12/5/14 Vendor Name Payment Number Payment Date Description (Payable) Account,Number Amount Fund: 254 - COMMUNITY CENTER DIF RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 254-0000-43200 -25.00 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 254-0000-43200 -25.00 Fund 254 - COMMUNITY CENTER DIF Total: -50.00 Fund: 255 - STREET FACILITY DIF FUND RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 255-0000-43200 42.00 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 255-0000-43200 42.00 Fund 255 - STREET FACILITY DIF FUND Total: 84.00 Fund: 256 - PARK FACILITY DIF FUND RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 256-0000-43200 11.00 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 256-0000-43200 11.00 Fund 256 - PARK FACILITY DIF FUND Total: 22.00 Fund: 257 - FIRE PROTECTION DIF RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 257-0000-43200 179.00 RW REAL ESTATE 105335 12/05/2014 RFND BUILDING PERMIT FEE 257-0000-43200 179.00 Fund 257 - FIRE PROTECTION DIF Total: 358.00 Fund: 270 - ART IN PUBLIC PLACES FUND TOPS'N BARRICADES INC 105346 12/05/2014 ROUNDABOUT-SINALOA/EIS 270-0000-74800 550.00 TOPS'N BARRICADES INC 105346 12/05/2014 ROUNDABOUT-EISENHOWE 270-0000-74800 246.25 TOPS'N BARRICADES INC 105346 12/05/2014 ROUNDABOUT-EISENHOWE 270-0000-74800 2,235.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 3,031.25 Fund: 401- CAPITAL IMPROVEMENT PROGR ANDERSON COMMUNICATI 105246 12/05/2014 CODE RADIO TRANSFER 401-1906-60185 400.43 B W SIMMONS INC 105250 12/05/2014 ADA IMPROVEMENTS 2012- 401-1887-45010 7,567.10 DDL TRAFFIC INC. 105272 12/05/2014 EVP-MILES/ADAMS 401-1891-45010 538.80 DUDEK & ASSOCIATES INC 105277 12/05/2014 DESIGN 7/26-8/29 401-1896-60185 3,400.00 GRANITE CONSTRUCTION C 105288 12/05/2014 PAVEMENT PRGM 2012-07 401-1884-45010 88,239.14 JTB SUPPLY CO., INC. 105301 12/05/2014 VISORS-JEFF/HWY111 401-1891-45010 2,280.96 PSOMAS INC 105325 12/05/2014 CONSTRUCTION INSPECTION 401-1884-60108 5,300.00 PSOMAS INC 105325 12/05/2014 CONSTRUCTION INSPECTION 401-1888-60108 200.00 PSOMAS INC 105325 12/05/2014 CONSTRUCTION INSPECTION 401-1894-60108 1,650.00 RIEKER INC 105330 12/05/2014 BALL BANK INDICATOR 401-1891-45010 706.80 RODRIGUEZ UPHOLSTERY 105333 12/05/2014 WINDOW COVERS 401-1906-60185 1,400.00 WESTERN PACIFIC SIGNAL LL 105360 12/05/2014 SPARE PUSH BUTTONS 401-1891-45010 1,336.92 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 213,020.15 Fund: 501- EQUIPMENT REPLACEMENT AUTOZONE 105249 12/05/2014 BATTERY 501-0000-60675 158.90 FU ELMAN 105284 12/05/2014 NOV-FUEL 501-0000-60674 390.24 HONDA YAMAHA OF REDLA 105292 12/05/2014 MOTORCYCLE 12K SERVICE 501-0000-60679 703.20 HUNTER SOLUTIONS 105294 12/05/2014 TK#41SWEEPER 501-0000-60678 235.06 L & L AUTOMOTIVE 105304 12/05/2014 TK #44 SERVICE LOF 501-0000-60676 114.10 L & L AUTOMOTIVE 105304 12/05/2014 TK#67 SERVICE/BRAKES 501-0000-60676 64.10 L & L AUTOMOTIVE 105304 12/05/2014 TK#70 REPAIRS 501-0000-60676 200.00 L & L AUTOMOTIVE 105304 12/05/2014 TK#53 SERVICE 501-0000-60676 487.99 MOUNTAIN VIEW TIRE 105312 12/05/2014 TK#44TIRE/SERVICE 501-0000-60676 591.09 MOUNTAIN VIEW TIRE 105312 12/05/2014 COP-TIRE/SERVICE 501-0000-60676 430.84 MOUNTAIN VIEW TIRE 105312 12/05/2014 TK#67 TIRES 501-0000-60676 386.31 SOUTHERN CALIFORINIA GA 105341 12/05/2014 OCT-FUEL 501-0000-60674 400.09 TOPS'N BARRICADES INC 105346 12/05/2014 NEW TK- F-150 501-0000-71030 826.20 TOPS'N BARRICADES INC 105346 12/05/2014 NEW TK - F-150 501-0000-71030 535.14 Fund 501- EQUIPMENT REPLACEMENT Total: 5,523.26 Fund: 502 - INFORMATION TECHNOLOGY ACCELA 105243 12/05/2014 GO REQUEST FEE 12/1/14-11 502-0000-60301 9,900.00 APPLE FINANCIAL SERVICES 105247 12/05/2014 APPLE IPAD LEASE 502-0000-80100 429.70 CDW GOVERNMENT INC 105263 12/05/2014 NETWORK JACKS 502-0000-56220 19.03 CDW GOVERNMENT INC 105263 12/05/2014 WIRELESS MOUSE 502-0000-56220 92.98 CDW GOVERNMENT INC 105263 12/05/2014 OFFICE LIC MAC 502-0000-60421 554.60 CDW GOVERNMENT INC 105263 12/05/2014 SSL VPN LICENSES 502-0000-60421 304.23 12/5/2014 4:52:40 PM Page 5 of 9 23 Demand Register Packet: APPKT00321- shm 12/5/14 Vendor Name , Payment Number Payment Date Description (Payable) Account Number Arnount CDW GOVERNMENT INC 105263 12/05/2014 MAIL ANTI-SPAM RENEWAL 502-0000-60421 1,354.00 COMPUTER CONSULTANTS, 1 105268 12/05/2014 IT PROJECT ASSISTANCE 502-0000-60182 380.00 GRAPHTEK INTERACTIVE 105289 12/05/2014 CUSTOMER SVC SURVEY PRJ 502-0000-60301 875.00 NEXLEVEL INFORMATION TE 105316 12/05/2014 INTERIM FINANCE DIRECTOR 502-0000-60104 20,067.50 TIME WARNER CABLE 105345 12/05/2014 CABLE 11/20-12/19 502-0000-60108 8.83 TIME WARNER CABLE 105345 12/05/2014 CITY HALL FIBER 11/10-12/0 502-0000-60108 1,470.00 Fund 502 - INFORMATION TECHNOLOGY Total: 35,455.87 Grand Total: 494,944.08 12/5/2014 4:52:40 PM Page 6 of 9 24 Demand Register Fund Summary Fund 101-GENERAL FUND 241- HOUSING AUTHORITY PA1 250 - TRANSPORTATION DIF FUND 251- PARKS & REC DIF FUND 252 - CIVIC CENTER DIF FUND 253 - LIBRARY DEVELOPMENT DIF 254 - COMMUNITY CENTER DIF 255 - STREET FACILITY DIF FUND 256 - PARK FACILITY DIF FUND 257- FIRE PROTECTION DIF 270 - ART IN PUBLIC PLACES FUND 401- CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20308 101-0000-20945 101-0000-20946 101-0000-22810 101-0000-22815 101-0000-22830 101-0000-41400 101-0000-41600 101-0000-42212 101-0000-42400 101-0000-42404 101-0000-42408 101-0000-42600 101-0000-42706 101-1001-60320 101-1001-60420 101-1002-60320 101-1004-60104 101-1004-60320 101-1005-60400 101-1006-60102 101-1006-60104 101-1006-60351 101-1006-60400 101-1006-60410 101-1007-60402 101-1007-60403 101-1007-60404 101-1007-60470 101-1007-61300 101-1007-61301 101-2001-36310 101-2001-60109 101-2001-60176 101-2001-60420 101-2001-61300 101-2001-71031 101-2001-98140 101-2002-61101 Grand Total: Account Summary Account Name SMIP Fees Payable Vision Insurance Pay Flex Compensation Paya Developer Deposits Temp Sign Dep/Planning Miscellaneous Deposits Transient Occupancy Ta Business Licenses Facility Rental Building Permits Miscellaneous Permits Grading Permits Plan Check Fees Parking Violations Travel & Training Operating Supplies Travel & Training Consultants Travel & Training Office Supplies Administration Consultants Membership Dues Office Supplies Printing Forms Coffee Bottled Water Postage Utilities -Telephone Mobile/Cell Phones Blood/Alcohol Testing LQ Police Volunteers Sheriff - Other Operating Supplies Utilities - Telephone Vehicles Fleet Maint Progr Charg Utilities - Electricity Expense Amount 332,633.80 3,641.75 1,500.00 -550.00 294.00 -20.00 -50.00 84.00 22.00 358.00 3,031.25 113,020.15 5,523.26 35,455.87 494,944.08 Expense Amount -0.01 1,297.74 241.53 17,830.00 550.00 1,450.00 27.17 73.50 144.00 683.29 16.83 -15.00 416.43 50.00 2,494.77 172.71 125.00 150.00 149.00 52.57 1,500.00 1,062.95 470.00 163.54 560.60 1,069.84 300.99 264.60 136.77 258.17 963.18 724.40 426.21 48,760.00 40.50 219.08 5,103.91 573.32 1,450.71 Packet: APPKT00321- shm 12/5/14 Report Summary 12/5/2014 4:52:40 PM 25 Page 7 of 9 Demand Register Packet: APPKT00321- shm 12/5/14 Account Summary Account Number Account Name Expense Amount 1O1-3001-60137 Community Special Even 60.94 1O1-3001-60400 Office Supplies 17.81 101-3002-61100 Utilities - Gas 18.71 101-3003-60122 Credit Card Fees 20.00 101-3003-60149 Special Events 573.63 101-3003-60420 Operating Supplies 529.38 101-3004-60112 Landscape Contract 560.00 101-3004-60115 Janitorial 5,132.64 101-3004-61100 Utilities - Gas 19.70 101-3004-61101 Utilities - Electricity 2,690.95 101-3005-60108 Technical 28,907.00 101-3005-60115 Janitorial 2,531.64 101-3005-60554 LQ Park Building 95.00 101-3005-61102 Utilities - Electric - Mont 4.11 101-3005-61103 Utilities - Electric - Civic 3,317.73 1O1-3005-61104 Utilities - Electric - Pione 36.05 101-3005-61105 Utilities - Electric - Fritz 1,408.41 101-3005-61106 Utilities - Electric - Sport 4,119.52 101-3005-61108 Utilities - Electric - Colon 808.27 101-3005-61109 Utilities - Electric - Com 4,549.38 101-3005-61110 Utilities - Electric - Adam 62.07 101-3005-61111 Utilities - Electric - Velas 7.67 101-3005-61113 Utilities - Electric - Eisen 13.58 101-3005-61114 Utilities - Electric - Deser 5.30 101-3005-61201 Utilities - Water -Montic 1,196.12 101-3005-61202 Utilities - Water - Civic C 2,612.84 101-3005-61209 Utilities -Water -Comm 4,019.48 101-3006-60108 Technical 425.00 101-3006-60115 Janitorial 1,503.48 101-3006-61101 Utilities - Electricity 779.89 101-3006-61300 Utilities - Telephone 1,380.16 101-3007-60461 Economic Development/ 17,691.02 101-3008-60108 Technical 750.00 101-3008-60115 Janitorial 5,763.00 101-3008-60665 Maint.-Other Equipment 2,397.71 101-3008-60667 HVAC 1,075.00 101-3008-61100 Utilities - Gas 25.60 101-3008-61101 Utilities - Electricity 6,879.88 101-6001-60125 Temporary Agency Servi 1,615.00 101-6001-60320 Travel & Training 27.44 101-6001-60400 Office Supplies -263.60 101-6003-60118 Plan Check 20,458.89 101-6004-31190 Admin Citation Services 200.00 101-6004-51070 Animal Shelter 8,693.62 101-6005-60107 Instructors 67.73 101-6005-61304 Mobile/Cell Phones 152.10 101-7002-60125 Temporary Agency Servi 335.75 101-7002-60183 Map/Plan Checking 7,727.50 101-7002-60400 Office Supplies 169.86 101-7003-56430 Barricades 757.35 101-7003-60115 Janitorial 828.24 101-7003-60180 Natural Disaster - FEMA 7,417.00 101-7003-60429 Signs 1,440.94 101-7003-60431 Materials 2,142.78 101-7003-60433 Paint/Legends 101.09 101-7003-60672 Storm Drains 2,700.00 101-7003-60690 Uniforms 452.27 101-7004-60104 Consultants 7,144.85 12/5/2014 4:52:40 PM Page 8 of 9 26 Demand Register Packet: APPKT00321- shm 12/5/14 Account Summary Account Number Account Name Expense Amount 101-7004-60125 Temporary Agency Servi 335.75 101-7004-60189 Technical 49,054.15 101-7004-60420 Operating Supplies 834.84 101-7004-60431 Materials 895.29 101-7004-60673 Palm Trees 2,000.00 101-7006-60104 Consultants 24,813.75 101-7006-60146 PM 10 SilverRock 395.25 101-7006-60427 Safety Gear 188.99 241-9101-60103 Professional 3,641.75 250-0000-43200 Developer Fees 1,500.00 251-0000-43200 Developer Fees -550.00 252-0000-43200 Developer Fees 294.00 253-0000-43200 Developer Fees -20.00 254-0000-43200 Developer Fees -50.00 255-0000-43200 Developer Fees 84.00 256-0000-43200 Developer Fees 22.00 257-0000-43200 Developer Fees 358.00 270-0000-74800 Art Purchases 3,031.25 401-1884-45010 Construction 88,239.14 401-1884-60108 Technical 5,300.00 401-1887-45010 Construction 7,567.10 401-1888-60108 Technical 200.00 401-1891-45010 Construction 4,863.48 401-1894-60108 Technical 1,650.00 401-1896-60185 Design 3,400.00 401-1906-60185 Design 1,800.43 501-0000-60674 Fuel & Oil 790.33 501-0000-60675 Parts & Maintenance Su 158.90 501-0000-60676 Vehicle Repair & Mainte 2,274.43 501-0000-60678 Street Sweeper 235.06 501-0000-60679 Motorcycle Repair & Ma 703.20 501-0000-71030 Vehicles 1,361.34 502-0000-56220 Computers 112.01 502-0000-60104 Consultants 20,067.50 502-0000-60108 Technical 1,478.83 502-0000-60182 SW Networks 380.00 502-0000-60301 Software Maintenance A 10,775.00 502-0000-60421 Supplies - Software 2,212.83 502-0000-80100 Machinery & Equipment 429.70 Grand Total: 494,944.08 Project Account Key **None** Project Account Summary Expense Amount 494,944.08 Grand Total: 494,944.08 12/5/2014 4:52:40 PM 27 Page 9 of 9 ATTACHMENT 2 CITY OF LA QUINTA BANK TRANSACTIONS 1 1 /22/14 - 12/5/14 11 /25/14 WIRE TRANSFER - HEALTH PREMIUM 12/02/14 WIRE TRANSFER - HEALTH PREMIUM 12/04/14 WIRE TRANSFER - LANDMARK 12/04/14 WIRE TRANSFER - PERS 12/05/14 WIRE TRANSFER - ICMA 12/05/14 WIRE TRANSFER - LQCEA TOTAL WIRE TRANSFER OUT $1,040.16 $85,356.97 $ 206, 547.63 $46,330.98 $6,867.84 $382.50 $346,526.08 28 CITY / SA / HA / FA MEETING DATE: December 16, 2014 ITEM TITLE: ACCEPT SLURRY SEAL MANAGEMENT PLAN PROJECT FISCAL YEAR 2014/2015 PROGRAM PAVEMENT STREET IMPROVEMENTS RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Accept the Fiscal Year 2014/2015 Slurry Seal Program Pavement Management Street Improvements project as 100 percent complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $48,164, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY: • As part of the Pavement Management Plan (PMP), the City routinely reconditions streets with an oil and sand mixture (slurry seal) in order to extend pavement life. • The work has been completed for Fiscal Year 2014/2015. Staff is recommending City Council acceptance of the improvements in order to complete the contract and allow final payment to the contractor, American Asphalt South, Inc. FISCAL IMPACT: The following is the final accounting for this project: Original Contract Amount $ 935,583 Contract Change Order No. 1 $ 27,693 Final Contract Amount $ 963,276 29 Project Budget $ 1,210,000 Final Contract Amount ($ 963,276) Plans, and Other Miscellaneous Construction Costs ($ 300) Anticipated Design, Professional, Inspection, Personnel ($ 27,000) Funds Remaining $ 219,424 Adequate funding exists to close this project out. BACKGROUND/ANALYSIS: Each year, the City commits $1 million for pavement preservation and rehabilitation under its five-year PMP. The Fiscal Year 2014/2015 PMP project called for the slurry seal of the lower Cove, the Avenue 52 entrance to SilverRock Resort (Attachment 1), and Highway 1 1 1 /Washington Street (Attachment 2). In addition to slurry and crack seal, staff recommended that the additive alternate also be awarded to refresh the pavement striping along the City's major streets. On August 5, 2014, the City Council awarded a contract in the amount of $935,584 to American Asphalt South, Inc., to construct the Fiscal Year 2014/2015 Slurry Seal PMP Street Improvements (Project No. 2012-07A). On September 29, 2014, a Notice to Proceed was issued with a 30 working day contract completion time starting September 29, 2014 and ending on November 7, 2014. The project was deemed substantially complete on November 21, 2014. Contract Change Order No. 1 was then issued for the additional striping that was done on both Simon Drive and SilverRock Way, as well as a contract quantity adjustment between the bid quantities and the actual quantities installed. As per project specifications, no liquidated damages or early completion incentives are recommended. The project is now 100 percent complete and is in compliance with the plans and specifications. Staff therefore recommends acceptance of the project and release of the retention thirty-five days after the Notice of Completion is recorded. ALTERNATIVES: Since the project has been constructed and reviewed for conformance to the plans and specifications, staff does not recommend any alternatives. 30 Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1 . Slurry Seal Location Map 2. 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X'` - __-4 -11 v X3 d Am �i ms -+ T .r - • 4. j'iw - N '1 „� �.. fir.`- wrim.. , a ., - • .- .. .- -:, _ r .-., I -. �.. 3 -r _ . �d �_. �_ { r ' .. f . - 1.' i ,. �� , x,.. - J.L _, , -< _ v }� r ? f a 4 _ _ -, _ e . r a �Y tilt - r1 % e F - - , ., a �; . . ac r �R S- �. _e* s -+ .. a r I .a 4 T •.? 1 ,`I t /'t M 1{ '4 I b a : • iu,. 14J _ .. a$L � .. j } �'�` tea- •vr••` 0. 4I ' } t t . ti 1 C :. . -' KK +` i 4 SLURRY SEAL TYPE II .-M 33 34 ATTACHMENT 2 U960+52.00 ", 40 80 SCALE: 1"=40' 120 AUTO C z LUB BANK ARCO s9 \r \ \ a 11 L11191 NOTE: SLURRY SEAL APPLICATION SHALL BE COMPLETED AT NIGHT UNLESS OTHERWISE APPROVED BY THE CITY ENGINEER. ALL PAVEMENT MARKINGS &MARKERS SHALL BE REMOVED PRIOR TO APPLICATION OF SLURRY SEAL. LEGEND SLURRY SEAL TYPE II 42 CONSTRUCTION NOTES 42 SLURRY SEAL TYPE II SCALE: 1 "=40' CONSTRUCTION NOTE: 1. PRIOR TO THE PLACEMENT OF THE SLURRY SEAL, THE CONTRACTOR SHALL REMOVE ALL PAVEMENT MARKINGS IN ACCORDANCE WITH THE PROJECT SPECIFICATIONS AND CITY STANDARDS. DIG ALERT BENCHMARK: NGS AH9136 BASIS OF BEARINGS: PLANNING ■ DESIGN ■ CONSTRUCTION APPROVAL BY: CITY OF LA QUINTA CITY OF LA QUINTA, CAUFORNIA S H E E T ivv w� F ►SEE L� 1—g�-22%—ZVIN AT LEAST TM DAYS BEFORE YOU DIQ UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA DESCRIPTION: SURVEY DISK STAMPED "931+48.33", SET IN TOP OF CONCRETE MONUMENT IN THE MEDIAN AT THE INTERSECTION OF LA QUINTA CENTER AND HIGHWAY 111. DATUM: NAVD88 ELEV. = 81.62(Y THE BEARINGS SHOWN HEREON ARE BASED ON THE LINE BETWEEN STATIONS "TMAP" AND "PSAP" (POSITIONS PER NATIONAL GEODETIC SURVEY, NAD83, EPOCH 2O09.00) AS SHOWN ON THE NATIONAL GEODETIC SURVEY PUBLISHED DATA SHEETS, BEING . NORTH 57 23 28.38 WEST . Q�pF E S S /py� �``� ��-� J. 60 !F W F74-13o COUNTRY CLUB DRIVE, SUITE 2019, �� f PALM DESERT, CALIFORNIA 82260-1655 No. 68828 CONSULTING 76Q346.7481 • FAX 760.346.8315 ■ www.RBF.com , ,+ PREPARED-LtPiDER_ THE_�1RECL SUPERVISION OF: sl ��`� qjF OF p�1F�� \ �- DATE: J-141-13 BRADL J. DONAIS R.C.E. 68828 ��� G/1-T DATESLURRY TI THY R. J NA ON, LIC WORKS ECT0 /C Y ENGINEER R.C.E. N0. 45843 EXP. 12-31-14 OF�SHEETS WASHINGTON STREET & HIGHWAY M INTERSECTION IMPROVEMENTSDIAL'TOLL SEAL LOCATED WITHIN SECTION 30 TOWNSHIP 5 S , RANGE 7 E , S.B.M. DWG. NAME DATE BY DESCRIPTION APP'D DATE DRAWN MZ DESIGNED BO JOB NUMBER 20101530 FILE N 0. R E V I S 1 0 N S SCALE r CHECKED gp DATE FOR: CCTY ACT #2N-M 36 G` OF 9'c CITY / SA / HA / FA MEETING DATE: December 16, 2014 ITEM TITLE: APPROVE PROFESSIONAL SERVICES AGREEMENT WITH PSOMAS FOR CONSTRUCTION INSPECTION SERVICES RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Professional Services Agreement with PSOMAS, in an amount not to exceed $70,000, to provide construction inspection services. EXECUTIVE SUMMARY: • The City relies on consultant inspection services to augment staff when several capital projects are under construction simultaneously, and to supplement staff inspection on private development projects. • Staff recommends approval of a Professional Services Agreement (PSA) with PSOMAS for six months (Attachment 1). This agreement will allow staff to perform their non -inspection related duties without reducing the level of inspection required for public and private development projects. FISCAL IMPACT: These inspection services will be billed at $100 per hour (non -prevailing wage) and $112 per hour (prevailing wage) for a not -to -exceed amount of $70,000. The $70,000 will fund services for the remaining six months of this fiscal year. Staff anticipates that additional funds for these contract inspection services will be requested in subsequent budgets. The cost for City capital project inspection services is included in each capital project budget. Private project inspection service costs are budgeted in the Engineering Services account. BACKGROUND/ANALYSIS: Public Works staff inspects all private development on -site and off -site infrastructure improvements and City capital projects. There are numerous 37 upcoming City construction projects which will require on -going inspection to ensure they are completed on time and on budget such as: • Washington Street Pavement Rehabilitation • Miscellaneous Parks Improvements (Americans with Disabilities Act) • Avenue 52 at Jefferson Street Roundabout Striping Modification • Citywide Advanced Transportation Management System (Coachella Valley Association of Governments) • Citywide Traffic Signal Interconnect (Coachella Valley Association of Governments) • Point Happy Storm Drain Outlet Structure • YMCA Daycare Improvements (Americans with Disabilities Act) Given the number of City capital projects combined with increased private development activity inspections, City staff recommends continuing to augment its inspection staff with private inspectors. PSOMAS has performed consultant construction inspection for the City since 2006. In the summer of 2014, the City issued a request for proposals for construction inspection services and PSOMAS was unanimously selected by the consultant selection committee. Jim Peters and Greg Curdes of PSOMAS, who are currently working for the City as consultant construction inspectors, are local and have firsthand knowledge of the City's operations. The cost of their services is at or below the cost of comparable firms. Given PSOMAS' positive track record and the need for continuity on public and private construction projects currently underway, staff recommends approval of this PSA with PSOMAS. ALTERNATIVES: Due to the continued superior service provided by PSOMAS, staff does not recommend an alternative action. Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachment: 1 . PSA for construction inspection services 38 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and PSOMAS ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to On Call Construction Inspection Services as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1 .5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by 39 Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services ("Additional Services") when directed to do so by the Contract Officer. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Consultant to secure the Contract Manager's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time due, whether by way of compensation, restitution, quantum meruit, etc. for Additional Services provided without the appropriate authorization from the Contract Manager. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.2 of this Agreement. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") at a flat rate of $100 per hour non -prevailing wage and $112 per hour prevailing wage for a Construction Inspector, with a not to exceed amount of Seventy Thousand Dollars ($70,000) including base pay, overhead, and fee, and other direct costs to include vehicle, cell phone, digital camera, digital weather 40 monitoring device and digital smart level. The City shall not pay an additional hourly wage for hours worked over 8 per day nor over 40 per week. The above fees are valid for on -call construction inspection services for both prevailing wage and non - prevailing wage projects. PSOMAS Sub -Contract Inspector Jim Peters will be assigned to the City. Regardless of the method of compensation set forth in the Schedule of Compensation, Consultant's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement, "Additional Services." 2.2 Compensation for Additional Services. Additional services approved in advance by the Contract Manager pursuant to Section 1.6 of this Agreement, "Additional Services," shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5%) or $5,000, whichever is greater, of the Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for additional services must be approved by the La Quinta City Council. Under no circumstances shall Consultant receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of this Agreement. 2.3 Method of Billing. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit C (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. Cy 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with Sections 8.7 or 8.8 of this Agreement, Consultant shall provide services for six (6) months beginning January 1, 2015 and ending June 30, 2015 (the "initial term"), with the initial term subject to two (2) additional one-year terms (collectively, the "extended terms" and individually the "first extended term" and "second extended term"), for a maximum potential term of three (3) years. The extended terms shall commence automatically, with no further action or amendment to this Agreement required, unless, with or without cause, and upon no less than thirty (30) days' written notice to Consultant ("notice of non -renewal"), City notifies Consultant that this Agreement shall expire prior to the commencement of the applicable extended term. City reserves the right not to have the first extended term or second extended term, as applicable, automatically extend the total term of this Agreement, as long as City delivers a notice of non -renewal to Consultant pursuant to this Section 3.4. Upon receipt of a notice of non -renewal, Consultant shall cease all services hereunder at the end of the initial term or, if the first extended term had automatically commenced, at the end of the first extended term. Consultant shall be entitled to compensation for all services rendered prior to expiration of the initial term or, if the first extended term had automatically commenced, at the end of that first extended term; provided, however, that Consultant shall not incur any extraordinary or unusual expenses between the date of delivery by City of the notice of non -renewal and the expiration of the initial term or, if the first extended term had automatically commenced, at the end of the first extended term. Contract Officer shall have the right and authority to review and approve, conditionally approve, or deny any and all expenses incurred by Consultant between the date of delivery of the notice of non - renewal and the expiration of the initial term or, if the first extended term had automatically commenced, at the end of the first extended term. Nothing in this Section 3.4 does or shall be construed to limit the City's authority to terminate this Agreement pursuant to Sections 8.7 or 8.8. 42 3.5 CPI Adjustment. In the event that the initial term of this Agreement is extended pursuant to Section 3.4, individual fees to be charged by Consultant as set forth in the Schedule of Compensation may be increased, once for the first extended term, and once for the second extended term, from the amount charged in the immediately preceding term based on a percentage increase that does not exceed the percentage increase in the Consumer Price Index published by the United States Department of Labor, Bureau of Labor Statistics, for Urban Wage Earners and Clerical Workers, Los Angeles -Riverside -Orange County Average, All Items (1984 = 100) (the "Index"), or, if said Index is discontinued, such official index as may then be in existence and which is most nearly equivalent to said Index (the "CPI Adjustment"). No fees in the Schedule of Compensation may be increased by the CPI Adjustment if the Schedule of Compensation, from the date of origination of this Agreement, already sets forth fees with an accommodation for a CPI Adjustment. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Reuben Tolentino, Vice President E-mail: rolentino@psomas.com It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees 43 were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the Commercial General Liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) 44 $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: 45 a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.3 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 46 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 9. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the 47 Consultant, which may include reduction or elimination of the deductible or self - insured retention, substitution of other coverage, or other solutions. 1 1 . The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it 48 pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 20. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 INDEMNIFICATION. 6.1 General Indemnification Provision. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for 49 any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 6.2 Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. a. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Desiqn Professionals. 1. Applicability of Section 6.2(b). Notwithstanding Section 6.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 50 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 6.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 7.0 RECORDS AND REPORTS. 7.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 7.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event 51 Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 7.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.7. 8.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or 52 damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the 53 purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. 54 To City: CITY OF LA QUINTA Attention: Frank Spevacek, City Manager 78-495 Calle Tampico La Quinta, California 92253 To Consultant: PSOMAS Attention: Reuben Tolentino Vice President 1500 Iowa Avenue, Ste. 210 Riverside, CA 92507 10.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 10.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 55 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Frank J. Spevacek, City Manager Date ATTEST: Susan Maysels, City Clerk APPROVED AS TO FORM: William H. Ihrke, City Attorney CONSULTANT: PSOMAS By: Name: Title: Date: 56 Exhibit A Scope of Services The Consultant shall provide "on call" services as follows: • CONSTRUCTION INSPECTOR - provide qualified technical field representative to monitor the construction of a variety of public works capital improvement and private development construction projects. Must be able to work evening/night shifts as necessary to provide coverage • Prepare and track project schedules as directed by the City. • As directed by the City, prepare correspondence, reports, and memos necessary to administer various City capital improvement projects and/or private development projects. • Observe, photograph, document and report on project progress, daily construction activities, assume the City's role and act as the City's agent with contractors, developers, other outside agencies and with City contracted technical consultants. Prevailing Wage (if required) - In accordance with Section 1770 of the Labor Code, the City has ascertained and does hereby specify that the prevailing wage rates shall be those provided in Article 1110-20.0, WAGE RAGES. The said rates shall include all employer payments that are required by Section 1773. 1 of the Labor Code. The City will furnish to the Contractor, upon request, a copy of such prevailing rates. It shall be the duty of the Contractor to post a copy of such prevailing wages at the job site. 57 Exhibit B Schedule of Compensation Payment shall be on a "Fixed Fee" basis in accordance with the Consultants Schedule of Compensation attached herewith for the work tasks performed in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Seventy Thousand Dollars ($70,000) except as specified in Section 1.6 - Additional Services of the Agreement. The agreed upon hourly rate for qualified construction inspection personnel provided by the Consultant shall be $100 per hour flat rate non -prevailing wage and $1 12 per hour flat rate prevailing wage for Construction Inspection Services for all time periods. The City shall not pay any additional hourly wage for hours worked over 8 hours per day nor over 40 hours per week. Compensable time shall begin when the inspector arrives at the designated work site and shall end when the inspector leaves the designated work site to commute or stops conducting business associated to the City. 58 Exhibit C Schedule of Performance Consultants Project Schedule shall provide services on a full-time basis for six (6) months beginning January 1, 2015 through June 30, 2015 (initial term), and upon mutual agreement by both parties, the term of this agreement may be extended for up to two (2) additional 1-year terms (extended terms). 59 Exhibit D Special Requirements AT NO ADDITIONAL COST TO THE CITY: 1. The consultant shall provide a cellular telephone and service compatible with the City's cellular phone service for each inspector assigned to the City. 2. The consultant shall provide the latest Wad which will be uploaded with the City's permit tracking software. 3. The consultant shall provide a hand held digital "smart level", one for each inspector, calibrated for use in the performance of the inspector's duties to determine percent of slope of inspected horizontal surfaces for compliance with various design guidelines. 4. The consultant shall provide each inspector a "digital" camera for daily photographic documentation. The City shall provide the necessary means of printing and downloading of digital photos for archive purposes. Said camera shall have "date back" capability and of sufficient mega pixel resolution to review relevant details of the work inspected. 5. The consultant shall provide each inspector with a hand held digital weather monitoring device. The device shall provide site -specific data of wind speed, ambient temperature and relative humidity, all data to be recorded in inspector's daily report. 6. The consultant shall insure that each inspector has successfully completed the "Coachella Valley Fugitive Dust Control Class" provided by the South Coast Air Quality Monitoring District and renewed every two years. 7. The consultant shall provide his or her own transportation to and from the designated works site. AT NO ADDITIONAL COST TO THE CONSULTANT: 8. The City shall make available office equipment (i.e. fax, copier, land- based telephone service) for use by consultant's inspectors in carrying out City business under this agreement. 60 OF TtL� 0 CITY / SA / HA / FA MEETING DATE: December 16, 2014 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: ACCEPT PHASE 1 LA QUINTA MUSEUM AMERICANS WITH DISABILITIES ACT CONSENT CALENDAR: IMPROVEMENTS PROJECT STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Accept the Phase 1 La Quinta Museum Americans with Disabilities Act Improvements Project as 100 percent complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $1 ,733, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY: • The La Quinta Museum required various minor upgrades to comply with current Americans with Disabilities Act (ADA) requirements. • The work has been completed. Staff is requesting City Council acceptance of the improvements in order to complete the contract and allow final payment to the contractor, New Construction Solutions. FISCAL IMPACT: The following is the final accounting for this project: Original Contract Amount for Phase 1 $ 34,650 Contract Change Orders (N/A) $ 0 Final Contract Amount for Phase 1 $ 34,650 Project Budget (Phases 1 and 2) $ 369,781 Final Contract Amount ($ 34,650) rs Plans, Inspection and Other Misc. Construction Costs ($ 955) Proposed Phase 2 Budget ($ 260,868) Design, Professional, Testing, Survey, Personnel (Phases 1 and 2) ($ 66,430) Funds Remaining $ 6,878 Adequate funding exists to close this project out. BACKGROUND/ANALYSIS: In 2011, the City commissioned an accessibility survey of its public facilities in order to comply with current ADA requirements. This survey identified the need for ADA improvements at the La Quinta Museum (Attachment 1). Two classes of improvements were identified; improvements that could be installed by a Class B General Building contractor (Phase 1) and improvements that required engineering design (Phase 2). The Phase 2 improvements are scheduled for the spring of 2015. On August 5, 2014, the City Council awarded a contract in the amount of $34,650 to New Construction Solutions, to construct Phase 1. On September 4, 2014, a Notice to Proceed was issued with a 30 working day contract completion time starting September 8, 2014, and ending on October 20, 2014. Phase 1 improvements included: adding signage at nine locations, mounting bathroom dispensers, modifying hand railing and other stair improvements, modifying metal and tile thresholds, adjusting the opening force for 21 doors, and installing door hardware. Contract change orders or contract quantity adjustments were not required for this project, which was deemed substantially complete on October 20, 2014. Per project specifications, no liquidated damages or early completion incentives are recommended. The project's construction effort is now 100 percent complete and is in compliance with the plans and specifications. Staff therefore recommends acceptance of the project and release of the retention thirty-five days after the Notice of Completion is recorded. ALTERNATIVES: Since the project has been constructed and reviewed for conformance to the plans and specifications, staff does not recommend any alternatives. Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachment: 1. Vicinity Map 62 ATTACHMENT 1 r� 0 ,OLD TOWN LN t .--1Lul ,111111■- ' CA wowyiyxx LEGEND Quinta Museum CITY COUNCIL MEETING: December 16, 2014 ITEM TITLE: Accept La Quinta Museum ADA Improvements, Phase 1 DEPT. DIRECTOR: Timothy R. Jonasson, P.E., Public Works Director/City Engineer STAFF CONTACT: Ed Wimmer, P.E., Principal Engineer 63 64 C�n1 OF CITY / SA/ HA/ FA MEETING DATE: December 16, 2014 AGENDA CATEGORY: ITEM TITLE: ACCEPT FUNDING FROM THE STATE BUSINESS SESSION: SUPPLEMENTAL LAW ENFORCEMENT SERVICES ACCOUNT FOR ROBBERY, THEFT, AND BURGLARY CONSENT CALENDAR: PREVENTION PROGRAMS STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Accept State funding in the amount of $100,000 from the Supplemental Enforcement Services Account, approve the local expenditure plan, and authorize the City Manager to execute the plan. EXECUTIVE SUMMARY: • Annually, the City is awarded funds through the State's Supplemental Law Enforcement Services Account (SLESA) to support front line law enforcement services. • Approval of a local expenditure plan is required to access the funds. The La Quinta Police Department (LQPD), contracted through the Riverside County Sheriff's Department, will utilize the funds for robbery, theft, and burglary prevention programs. • The funds will be used for labor costs associated with the Specialized Enforcement Team positions that provide services under crime prevention programs. • The proposed expenditure plan (Attachment 1) was prepared by LQPD and provides for additional police hours to suppress crime. FISCAL IMPACT: Receipt of these funds has been included in the Fiscal Year 2014/2015 operating budget and allocated in the police services budget. 65 BACKGROUND/ANALYSIS: The City recently received correspondence from the Riverside County Sheriff's Department (Attachment 1) requesting submittal of its SLESA expenditure plan for Fiscal Year 2014/2015. The City has participated in this State program since 2001 and, by submitting an annual SLESA, it has had access to funds that assist LQPD in supporting public safety programs. The proposed expenditure plan (Attachment 2) was prepared by LQPD and provides for additional police hours to suppress crime. Program funds must supplement existing services, and may not be used to replace any existing funding for law enforcement services. As a result, LQPD will combine two programs: the established "Holiday Theft Prevention Program" and the "Weekend Theft Prevention Program." These programs account for labor costs toward specialized proactive patrols during the holiday months (November through January), and specialized surveillance operations to deter theft and additional patrols throughout the year. By combining both programs, LQPD maintains greater flexibility to perform specialized patrols and surveillance operations. ALTERNATIVES As the services described above are necessary to enhance law enforcement services and the funding is granted to the City, staff does not recommend an alternative. Respectfully submitted: Ted Shove, Business Analyst Approved for submission by: Frank J. Spevacek, City Manager Attachments: 1 . Expenditure Plan 2: Correspondence from Sheriff's Department 66 Supplemental Law Enforcement Standardized Forms Expenditure Plan FY 2014-2015 City Name: City of La Quinta Beginning Fund Balance Prior Yr Allocation Received in Current Year Current Year Allocation EXPENDITURE PLANNED Salaries and Benefits Services and Supplies Equipment Administrative Overhead Total Expenditure P Date approved by the City Council: 63,967.26 100,000.00 100,000.00 The City Manager hereby certifies that the Supplemental Law Enforcement Services Plan was submitted to the City Council and approved as listed. City Manager Signature Date Please provide the name of a contact person if there are any questions: Ted Shove Name Date FY 2014-15 City Expenditure Plan Form 67 RIVERSIDE COUNTY STAN SNIFF, SHERIFF 4 51, eTiff P.O. BOX 513 • RIVERSIDE, CALIFORNIA 92502 • (951) 955-2700 October 31, 2014 Mr. Frank J. Spevacek City Manager City of La Quinta P.O. Box 1504 La Quinta, CA 92247 Dear Mr. Spevacek, The Supplemental Law Enforcement Services Account (SLESA) provides money to support front line law enforcement services. In April 2002, Senate Bill 823 amended the Government Code Sections 30061 and 30063 to require that, "The city council shall appropriate existing and anticipated moneys exclusively to fund frontline municipal police services, in accordance with written requests submitted by the chief of police of that city or the chief administrator of the enforcement agency that provides police services for that city." PIease submit your city expenditure plan for the FY 2014-2015 allocation as requested. The expenditure form is attached. Your allocation is $100,000. Amended Government Code 30061 states "the Controller shall allocate funds in monthly installments to local jurisdictions for public safety in accordance with this section as annually calculated by the Director of Finance." The request to the city council should specify the personnel, equipment, and programs necessary to meet the city's needs. The council, at a public meeting, considers the request and determines the allocation of funds. Once your city council has approved your local expenditure plan, please submit a copy to the Riverside County Sheriff's Department Specialized Accounting Unit. Please submit your expenditure plan by December 15, 2014. You may email the completed plan to etsoukriversidesheriff. org or fax it to the Specialized Accounting Unit at 951-955-9650. If you have any questions, please contact Erik Tsou at 951-955-2737. Thank you for your assistance. Sincerely, STANLEY L. SNIFF, SHERIFF -CORONER 17 C.. Lee Wagner, Assistant Sheriff SS/et cc: Captain Andrew Shouse Enclosure: SLESA Expenditure Plan 68 5 OF �ti CITY / SA / HA / FA MEETING DATE: December 16, 2014 AGENDA CATEGORY: ITEM TITLE: RECEIVE AND FILE TREASURER'S BUSINESS SESSION: REPORT DATED OCTOBER 31, 2014 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: The Treasurer's Report is submitted monthly to the Investment Advisory Board and the City Council for review. This report summarizes all cash and investments of the City, Successor Agency, Housing Authority, and Financing Authority. There is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The Treasurer's Report (Attachment 1) is submitted monthly to the City Council as required by the California Government Code and City Municipal Code. It certifies that all of the City's pooled investments are reported accurately and fairly in compliance with the applicable codes and also certifies that there is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. Due to the fact that the City pools all cash and investments, this report combines all City entities including the Successor Agency, Financing Authority, and Housing Authority. 69 Cash Balances The portfolio's size decreased by $5.2 million in October ending the month with a balance of $107 million. Unlike expenditures, revenues are not received uniformly throughout the year; there will be peaks and valleys depending upon large payments that are received throughout the year. For example, major revenues like property tax, property tax in lieu of motor vehicle license fees, and property tax in lieu of sales tax are paid in two annual installments. The primary factors related to October's portfolio activity were: Receipts in October, because of the timing issues discussed above, were low: the largest single payment received in October was for sales tax in the amount of $323,200. In addition to the usual monthly personnel costs, larger payments that went out were: $1 .6 million to Granite Construction for the City's pavement program; and $1 .7 million to the Sheriff's Department for contract law enforcement services. Investment Activity Average investment maturity in October was 323 days as compared to 325 days in September. During the month of October the Local Agency Investment Fund account decreased by $3 million. The transfers were to cover normal operating expenses. Bank fees for the month of October were $1,049 and the sweep account earned $23 in interest income. A "sweep" account is a banking arrangement in which a current checking account balance above or below a certain amount is automatically transferred to and from an interest -bearing (savings or money market fund) account. The objective of a sweep account is to maximize the accountholder's interest earnings while covering all withdrawals. Portfolio Performance The overall portfolio performance of .36 percent in October was relatively unchanged from the previous month's performance at .36 percent. Based on recent trends, the future rate is anticipated to remain unchanged. At this time last year, the portfolio yielded .31 percent. Looking Ahead The Treasurer follows a "buy and hold" investment policy. In the short term, the Treasurer will invest in negotiable certificates of deposit and Local Agency Investment Funds as needed. The Treasurer will also continue to roll over bond proceeds and reserves into U.S. Treasury Bills and mutual funds as needed. 70 ALTERNATIVES: None. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1 . Treasurer's Reports 71 72 ` ATTACHMENT 1 o r a TO: La Quinta City Council FROM: Rita Conrad, Finance Director/Treasurer SUBJECT: Treasurer's Report for October 31, 2014 DATE: November 20, 2014 Attached is the Treasurer's Report for the month ending October 31, 2014. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment --Be iinning Purchased Notes Sold/Matured Other Ending Change IAIF 32,540,984 $ 26,308 $ (3,000,000) 1 $ 29,567,293 (2,973,691) Interest bearing active bank deposit Certificates of Deposit 6,480,000 0 0 - 6,480,000 0 0 US Treasuries i - 0 0 0 US Gov't Sponsored Enterprises 37,961,656 1,327 37,962,983 1,327 Commercial Paper 0 0 Corporate Notes - 0 0 0 Mutual Funds 31,879,618 158 606,307 0 31,273,469 606,149 Subtotal $ 108,862,258 $ 26,467 1 $ 3,606,307 $ 1,327 1 $ 105,283,745 $ 3.578,513 Cash $ 3.135.406 1 & 3 $:.; 1,644,705 $ 1,490,701 $ 1,644,705 Total $ 111.997,664 $ 26,467 1 1 $ L,251.012)1 $ 1,327 1 $ 106,774,446 1 $ (5,223,218) I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Zzuz Rita Conrad Dale Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. 73 Treasurer's Commentary October 2014 The portfolio's size decreased by $5.2 million in October; the month closed with an ending balance of $107 million. The primary transactions affecting this change in balance were: o Payments out exceeded receipts by $5.2 million in checking before transfers in to checking from LAIF of $3 million. • The largest single payment received in October was for sales tax in the amount of $323,200. Unlike expenditures which are fairly consistent over each month, major revenues like property tax, property tax in lieu of MLV, and property tax in lieu of sales tax are only paid in two annual installments. • In addition to the usual monthly personnel costs, larger payments that went out were: $1.6 million to Granite construction for the City's pavement program; and $1.7 million to the Sheriff's Department for contract law enforcement services. Investment Activity • Average investment maturity in October was 323 days as compared to 325 days in September. • During the month of October the LAIF (Local Agency Investment Fund) account decreased by $3 million. The transfers were to cover normal operating expenses. • Bank fees for the month of October were $1,049 and the sweep account earned $23 in interest income. Portfolio Performance The overall portfolio performance of .36% in October was relatively unchanged from the previous month's performance at .36%. Based on recent trends, the future rate is anticipated to remain unchanged. At this time last year, the portfolio yielded .31%. Looking Ahead The Treasurer follows a "buy and hold" investment policy. In the short term the Treasurer will invest in negotiable certificates of deposit and LAIF as needed. The Treasurer will also continue to roll over bond proceeds and reserves into U.S. Treasury Bills and mutual funds as needed. Attached for your information is the U.S. Bureau of Labor Statistics' "October 2014 Economy at a Glance" for the counties of Riverside and San Bernardino. 74 ECONOMY AT A GLANCE (OCTOBER 2014) Riverside -San Bernardino -Ontario, CA Back May little 3uly Aug Sept Od Data Series Data 2014 2014 2014 2014 2014 21114 Labor Force Data Civilian Labor VorceLII -w 1,804.0 1,807-6 1,814.3 1,824.3 21 1,818.0 Employment W w 1,659.6 1,655.5 1,646.3 1,664 7;2-1 1,669,-51, Unemployment W AW 144.3 152.1 168.1 159.6 2-1 148.5.1 Ull 1A -hate w - .Agri J8.0 r. 4 9 8.7' LE 8,2L_ xwaqli jej and Salary Emgj2x�n Total Nonfarm LAI 12-month 9/6 cha-nSe Mining and Logging W 12-month Vadwge Ale A$, AV L I 2-nan:nth 8/6 change Mantifacturing M f Allf change Trade, Transportation, and Utilities L31 12-nxmth 016 change Inforniation W 12-month 0/6 change Financial Activities L31 44W( 12-r wlth 6/6'change -Business Professional and Services W �'V* Change IRj Education and Health Services L31 1-2-month 016 change 1-6illre andd-flo-spht-ality M AW' 12-nionth % change other smfo-W&12-month °7v change �...`� ._.� �f ,� ecWimnve �tw Consenter Price Index: Las Angeles -Riverside -Orange COLIlItY, CA ,253.8 1 2 5 8. 81 1,243.15 1,254.1 1,25 2.3 2.9 3.2 2.8 1,21 1.2 1 2 1.2 0,0 0.00.00.0 71.1 71.8 72.8 74.6 -7 5.0 4.7 3.6 4.2 87.1 97.1 85.8 86.7 88. 0.2 0.1 1.31 -10.2 304.2 305.7 305.7 306.5 30 1 . -1. - I - - --- 219 3.2 3.2 2.4 11.5 116 11 & 11.7 1 0.9- 1.8, 1.81 3.5 - 42.4 42.1 42.3 42.4 4 1.0 0.2 0.51 1.0 0.71 M -2. 135.7 140.5! 139,4 141,5 140.91 Li-') 143, 3,8! 7.11 4.8 4.4 3.1 UP S. 187�7 187.9 1 i776 188.7 190.2 Ll� 191. - 310 3.6 4.2- 3.9 3.51- 213. 15 143,141.2 142,4 141.3 138.2 LIE' 139, 4,7 4.2 .6.9 6.3- 383 39.4 39.2' 399.0 39.21 12-138. 4.4 -4.2 -5.1 4.4 1-- LPI -6. 231,0 230.1 215.6 220.5 221.8 LILI 231, 0.7 1. 1, 2.5 1.9 0.51 M 1. is 89 CPI-U,Ail lbernsi:6 243.362�243 S 81243.727,243.5576 243.623 243.341 - -12 -if inlon 1 CPI-U, All ems, - th % change 10 1.81 2 .0 1.8 �23 1.7 1. -4 -- - CPI-W, All items M) w -It45nii,-u-n1'-0Wih. --.. .1.7 7 23 236.64 �.jEHL 236.963 6-1il 04 -18] 236.451, 235,921 CPI-W,AR % civange w 1 1.8] 1�qj 1.4 Footnotes (1) Number of persons, in t110LIsands, not %a50112014F adjusted. (2) in percent, not seasonally adjusted. f 31 Number of jobs, in thousands, not -,e"I-IallY adjusted. See .About the data.. W All Urban Consumers, base: 1982-84=111f.1, not spasonally adjusted. (5) Urban Wage Earners all(]' Clerical Workers, base; 1982-134=100, nfA seasonally adjusted. (P) Preliminary Data extracted on: December 03, 2014 qource: O.S. Bureau of Labor Statistics 75 76 CITY OF LA QUINTA PERMISSIBLE DEPOSITS AND INVESTMENTS October 31. 2014 The City Treasurer will be permitted to invest in the following types of investments subject to the maximum percentage compliance limits and bid process requirements: All maturities must be less than the maximum allowed. Type of Investments Checking/Savings and other time accounts Certificate of Deposits U.S. Treasury Bills Strips, Notes and Bonds. U.S. Government Sponsored Enterprises and Federal Government Securities ( except any collateralized mortgage obligation CMO or structured note which contains embedded rate options): Government National Mortgage Association (GNMA) Federal Farm Credit (FFCB) Federal Home Loan Bank Notes & Bonds (FHLB) Federal National Mortgage Association (FNMA) Federal Home Loan Mortgage Corporation FHLMC Prime Commercial Paper Medium Term Corporate Notes - TLGP Local Agency Investment Fund (LAIF) Local Agency Bonds/CA Local Agency Bond Obligations Professionally Managed Account Money market mutual funds regulated by the Securities and Exchange Commission and whose portfolio consists only of US Agency Securities maintaining a par value per share of $1. All Funds Maximum All Funds Actual % All Funds Over Under 85.00 % 1.40% -83.60 % 60.00% 6.07%-53.93% 100.00 % 0.00 % -100.00 % 30.00 % 35.55 % 5.55 % 30,000,000 25,000,000 20,000,000 20,000,000 20,000,000 18,000,000 (10,000,000) (25,000,000) (2,000,000) 20,000,000 95,000,0001 $ 38,000,000 57 000 000 15.00 % 0.00% 1 -15.00 % 5,000,000 5,000,000 0 (5,000,000) 5,000,000 20.00 % -20.00 % 10,000,000 10,000,000 10,000,000 1 0 10,000,000 30.00 % 27.69 % -2.31 % 10.00 % 0.00 % -10.00 % 10.00 % 0.00 % -10.00 % 20.00 % 29.29 % 9.29 Investment Agreements for bond proceeds and/or reserve funds. N/A 0.00 % N/A Total 100.00% Annualized Earnings of Pooled Cash Investments Annualized Earnings of Fiscal Agent Investments Annualized Earnings of All Investments 0.507% 0.020 % 0.362% Surplus Maximum Surplus % Surplus Over Under Restrictions Maximum Maturity Credit Quality Exceptions 85.00% 0.88%-84.12% <=$250,000 perinstitution 3 years FDIC insured None 60.00 % 6.10 % -53.90 % <=$250 000per institution 5 years FDIC Insured None 100.00 % 0.00 % -100.00 % Except no more than $8 million may be invested over 2 ears 10 years None 30.00 % 35.74 % 5.74 % Restricted to per -issuer limits below: 3 years None 30,000,000 25,000,000 20,000,000 20,000,000 20,000,000 18,000,000 (10,000,000) (25,000,000) (2,000,000) 20,000,000 $30.0 million $25.0 million $20.0 million $20.0 million 95,000 000 $38 000 000 $ 57,050,000 $95.0 million 15.00 % 1 0.00 % -15.00 % 15 % 90 da s Standard & Poors/Mood 's None A-1, P-1 10.00 % 0.00 % -10.00 % $10,000,000 per Issuer 3 years at least Standard & Poors 'AX one 30.00 % 27.84 % -2.16 % $50,000,000 per account Utilize DVP 3 years Unrated None 10.00 % 0.00 % -10.00 % $30,000,000 per account 10 years 10.00 % 0.00 % -10.00 % 3 years 20% 29.44% 9.44 % Maintain $1 per share par value. Utilize DVP 60 days AAA by two of three rating agencies or assets of $500 million and investor SEC licensed > 5 yrs None N/A 0.00 % N/A None 100.00 % 77 City of La Quinta Summary of Holdings City, Redevelopment Agency and Financing Authority October 31, 2014 City Cash & Investments Bank Accounts Interest Book Accrued Unrealized Market Name - Availability Surplus Type Rate Value Interest Gain (Loss) Value Bank WellsFargo- Demand Yes Checking 0.00% $ 553,261 $ 23 N/A $ 553,284 $ 1,937,698 Petty Cash- Demand No N/A N/A 1,550 N/A N/A 1,550 1,550 Washington St. Apts. - Demand Yes Operating N/A 74,134 N/A N/A 74,134 86,745 Washington St. Apts. - Demand Yes Taxes & Insurance Acct 0.00% 9,807 N/A N/A 9,807 9,807 Washington St. Apts. - Demand Yes Security Deposit 0.05 % 28,620 1 N/A 28,621 29,020 Washington St. Apts. - Demand Yes Savings 0.05 % 200,900 9 N/A 200,909 200,900 Washington St. Apts. - Demand Yes Money Market 0.25 % 30,685 7 N/A 30,692 30,685 Washington St. Apts. - Demand Yes Replacement Reserve CD 0.10 % 520,412 23 N/A 520,435 510,809 Washington St. Apts. Petty Cash - Demand Yes N/A 0.00% 200 N/A N/A 200 200 WellsFargo/Housing- Demand Yes Checking 0.00% 71,132 N/A N/A 71,132 85,315 Total -Bank Accounts $ 1,490,701 $ 63 $ 1,490,764 2,892,729 U. S. Government Sponsored Enterprises Discount/ Amortized Accrued Unrealized Market Days Par Settlement Maturity Original Days Yield to Market Value Custodian - Availability Surplus Issuer/Type Rate Value Interest Gain (Loss) Value to Maturity Value Date Date to Maturity Maturity Source Bank of New York - Demand Yes FFCB 0.400 % $ 20,000,000 3,555 $ (53,155) $ 19,950,400 532 $ 20,000,000 4/15/2013 4/15/2016 1096 0.400 % Bank of New York Bank of New York - Demand Yes FNMA 0.750 % $ 12,962,983 12,458 $ 5,543 $ 12,980,984 865 $ 13,000,000 6/17/2013 3/14/2017 1366 0.750 % Bank of New York Bank of New York - Demand Yes FNMA 0.750 % $ 5,000,000 4,792 $ 2,050 $ 5,006,842 865 $ 5,000,000 5/30/2013 3/14/2017 1384 0.750 % Bank of New York Total - U.S. Government Securities $ 37,962,983 $ 20,805 $ 45,562 $ '17,938,226 $ 38,000,000 7593 Certicates of Deposit Custodian - Availability Surplus Issuer/Type Yield Price Cost Accrued Interest Unrealized Gain (Loss) Cost +Accrued Interest Days to Maturity Par Value Settlement Date Maturity Date Original Days to Maturity Yield to Maturity Market Value Source G.E. Capital Bank Yes G.E. Capital Bank CD 1.100 % 240,000 1,005 - 241,005 1,140 240,000 12/14/2012 12/14/2017 1826 1.100 % G.E. Capital Bank Goldman Sachs Yes Goldman Sachs CD 1.500% 240,000 1,013 - 241,013 1,145 240,000 12/14/2012 12/19/2017 1831 1.150% Goldman Sachs Ally Bank Yes Ally Bank CD 0.900 % 240,000 793 - 240,793 416 240,000 12/14/2012 12/21/2015 1102 0.900 % Ally Bank Discover Bank Yes Discover Bank CD 0.650% 240,000 368 - 240,368 465 240,000 2/6/2013 2/8/2016 1097 0.650% Discover Bank First National Bank Yes First National Bank CD 0.500 % 240,000 59 - 240,059 469 240,000 2/13/2013 2/12/2016 1094 0.500 % First National Bank Amex Centurion Yes Amex Centurion Bank CD 1.000% 240,000 1,024 - 241,024 1,377 240,000 8/8/2013 8/8/2018 1826 1.900% Amex Centurion Bank CitiBank Yes Citibank CD 1.000% 240,000 975 - 240,975 1,383 240,000 8/14/2013 8/14/2018 1826 1.900% CitiBankCD Webster Bank Yes Webster Bank CD 1.800% 240,000 95 - 240,095 1,635 240,000 4/23/2014 4/23/2019 1826 1.800% Webster Bank BMW Bank Yes BMW Bank CD 1.900% 240,000 75 - 240,075 1,637 240,000 4/25/2014 4/25/2019 1826 1.900% BMW Bank Medallion Bank Yes Medallion Bank CD 1.350% 240,000 53 - 240,053 1,272 240,000 4/25/2014 4/25/2018 1461 1.350% Medallion Bank Barclays Bank Yes Barclays Bank CD 1.900% 240,000 25 - 240,025 1,641 240,000 4/29/2014 4/29/2019 1826 1.900% Barclays Bank Third Savings Bank & Loan Yes Third Savings Bank & Loan CD 1.250 % 240,000 16 - 240,016 1,275 240,000 4/29/2014 4/28/2018 1460 1.250 % Third Savings Bank & Loan Berkshire Bank Yes Berkshire Bank CD 1.350% 240,000 9 - 240,009 1,277 240,000 4/30/2014 4/30/2018 1461 1.350% Berkshire Bank Crescent Bank Yes Crescent Bank CD 1.300% 240,000 9 - 240,009 1,277 240,000 4/30/2014 4/30/2018 1461 1.300% Crescent Bank Cornerstone Commercial Bank Yes Cornerstone Commercial Bank CD 1.350% 240,000 9 - 240,009 1,277 240,000 4/30/2014 4/30/2018 1461 1.350% Cornerstone Commercial Bank First Merchants Bank Yes First Merchants Bank CD 1.500 % 240,000 10 - 240,010 1,277 240,000 4/30/2014 4/30/2018 1461 1.500 % First Merchants Bank Ephrata Bank Yes Ephrata Bank CD 1.650% 240,000 11 - 240,011 1,277 240,000 4/30/2014 4/30/2018 1461 1.650% Ephrata Bank Parkway Bank & Trust Yes Parkway Bank & Trust CD 0.450 % 240,000 477 - 240,477 570 240,000 5/23/2014 5/23/2016 731 0.450 % Parkway Bank & Trust Customers Bank Yes Customers Bank CD 1.000% 240,000 1,026 - 241,026 942 240,000 5/28/2014 5/30/2017 1098 1.000% Customers Bank Traverse City Yes Traverse City CD 1.100 % 240,000 - - 240,000 1,126 240,000 5/30/2014 11/30/2017 1280 1.100 % Traverse City Merrick Bank Yes Merrick Bank CD 1.350% 240,000 195 - 240,195 1,286 240,000 5/9/2014 5/9/2018 1461 1.350% Merrick Bank Regal Bank Yes Regal Bank CD 1.400 % 240,000 138 - 240,138 1,354 240,000 5/16/2014 7/16/2018 1522 1.400% Regal Bank G.E. Capital Bank Yes G.E. Capital Bank CD 2.000 % 240,000 2,393 - 242,393 1,644 240,000 5/2/2014 5/2/2019 1826 2.000 % G.E. Capital Bank First Business Bank Yes First Business Bank CD 1.750% 240,000 1,887 - 241,887 1,662 240,000 5/20/2014 5/20/2019 1826 1.750% First Business Bank Gulf Coast Bank Yes Gulf Coast Bank CD 1.750% 240,000 138 - 240,138 1,662 240,000 5/19/2014 5/20/2019 1827 1.750% Gulf Coast Bank Peapack -Goldstone Bank Yes Peapack -Goldstone Bank CD 1.800% 240,000 35 - 240,035 1,670 240,000 5/28/2014 5/28/2019 1826 1.800% Peapack -Goldstone Bank Washington Trust Yes Washington Trust CO 0.650% 240,000 615 240,615 801 240,000 6/9/2014 1/9/2017 945 0.650% Washington Trust Total - Certificates of Deposit $ 6,480,000 1 $ 12,453 1 $ -I $ 6,492,453 1 1 $ 6,480,000 Local Agency Investment Fund Name - Availability Surplus Type Interest Rate Book Value Accrued Interest Unrealizable Gain/(Loss) Market Value Days to Maturity Actual Management Fee.Charged Statutory Management Fees Allowed LAIF - City -Demand Yes State Pool 0.25 % $ 29,567,293 $ 5,360 1 $29,572,653 3.27 % - Qtr ending 9/30/14 5.00 Total - State Pool $ 29,567,293 $ - $ 5,360 1 $ 29,572,653 Total City Investments Total City Cash & Investments $ 74,010,276 $ 33,258 1 $ (40,202)1 $ 74,003,332 $ 75,500,977 $ 33,321 1 $ 40,202 $ 75,494,096 78 City of La Quinta Summary of Holdings City, Redevelopment Agency and Financing Authority October 31, 2014 Fiscal Agent Investments Portfolio - SA Investments Custodian - Availability Surplus Issuer/Type Interest Rate Amortized Value Accrued Interest Unrealized Gain (Loss) Market Value Days to Maturity Par Value Settlement Date Maturity Date Original Days to Maturity Yield to Maturity Market Value Source Total- U.S. Treasury $ - $ - $ - $ 0 Portfolio - Money Mrkt Mutual Funds Money Market Interest Book Accrued Unrealizable Market Days to Management Trustee -Availability Surplus Mutual Fund Rate Value Interest Gain/(Loss) Value Maturity Bondlssue Fees Civic Center U.S.Bank - Project Yes 1 st American 0.020% N/A $ - 1 1996 City Hall Revenue Bonds .40 % of Average Daily Civic Center U.S.Bank - Debt Svc Yes 1 st American 0.020% N/A - 1 1996 City Hall Revenue Bonds 1994 SA U.S. Bank -Debt Svc Yes 1 st American 0.020% N/A 1 1994 Series Bonds -PA 1 1998 SA U.S. Bank -PA 2 Debt Svc Yes 1 st American 0.020% N/A - 1 1998 Series Bonds - PA 2 1998 SA U.S. Bank -PA 1 Debt Svc Yes 1 st American 0.020% N/A - 1 1998 Series Bonds - PA 1 1996 FA Series Bond Yes 1 st American 0.020% 1 N/A 1 1 1996 FA Series Bond 2001 SA U.S. Bank -Debt Service Yes 1 st American 0.020% N/A - 1 2001 Series Bonds - PA 1 2004 Fin Auth Revenue Bonds Yes 1 st American 0.020% N/A - 1 2004 Financing Authority 2004 Fin Auth Housing Project Yes 1 st American 0.020% N/A - 1 2004 Financing Authority 2002 SA U.S. Bank - CIP Yes 1 st American 0.020% N/A - 1 2002 Series Bonds - PA 1 2002 SA U.S. Bank - Debt Svc Yes 1 st American 0.020% N/A - 1 2002 Series Bonds - PA 1 2011 PA 2 Tax Allocation Bond Yes 1 st American 0.020% 2,420,286 N/A 2,420,286 1 2002 Series Bonds - PA 1 2011 PA 2 Tax Allocation Bond Yes 1 st American 0.020% 49 N/A 49 1 2011 Financing Authority 2011 Financing Authority Debt Service Yes 1 st American 0.020% 56 N/A 56 1 2011 Financing Authority 2011 PA 2 Tax Allocation Bond Yes 1 st American 0.020% 600,009 N/A 600,009 1 2011 Series Bonds - PA 2 2011 Financing Authority Reserve Yes 1 st American 0.020% 2,694,422 N/A 2,694,422 1 2001 Series Bonds - PA 1 2011 PA 2 Taxable Revenue Bond Yes 1 st American 0.020% 25,558,637 N/A 25,558,637 1 2001 Series Bonds - PA 1 2011 SA 1 Debt Service Fund Yes 1 st American 0.020% N/A - 1 2011 Series Bonds - PA 2 2011 SA 2 Bond Proceeds Yes 1 st American 0.020% N/A 1 2011 Series Bonds - PA 2 2013 Series A Refunding Bonds Yes 1 st American 0.020% 7 N/A 7 1 2013 Series A Refunding Bonds 2013 Series B Refunding Bonds Yes 1 st American 0.020 % 2 N/A 2 1 2013 Series B Refunding Bonds Subtotal -Mutual Fund 31,273,469 $ - $ 31,273,469 $ - $ - $ 31,273,469 Total Fiscal Agent Investments $ 31,273,469 Grand Total Average Maturity $ 106,774,446 1 $ 33,321 1 $ (40,202)1 $ 106,767,565 323 Days 1 -0.13 79 City of La Quinta Distribution of Cash & Investments & Balances October 31, 2014 Distribution of Cash & Investments City Totals General Fund $ 38,049,851 Gas Tax 671,469 Quimby Fund 6,813,544 AB 939 770,862 Infrastructure Fund 23.203 Developer Impact fees 2,270,964 Art in Public Places 698,932 Special Revenue 1,074,589 Interest Fund 69,780 Capital Project Fund 1,153,292 Equipment Replacement Fund 2,292,220 Information Technology Fund 458,742 Park Equipment & Facility 1,619,538 Landscape & Lighting Fund 13,690 SMrRock Resort (827,549) Trust & Agency Funds 242.341 SuDDlemental Pension Plan 150.850 Subtotal $ 55,546,318 Successor Agency Totals Project Area 1 Project Area 2 $ 6,783,774 $ 5,426,952 Capital Improvement Funds $ 12,210,726 Debt Service Funds 6,619,469 1,159,339 $ 7,778,808 Successor Agency (5,334,476) 17,597 $ (5,316,879) Low & Moderate Income Funds 32,096048 1 423 790 $ 33,519.838 Subtotal $ 40,164,815 $ 8,027,678 $ 48,192,493 Housing Authority Low& Moderate Income Funds $ 1857,885 $ 1,179,986 $ 3037871 Subtotal $ 1,857,885 $ 1,179,986 $ 3,037,871 Financing Authority Project Funds Debt Service Funds (2,236) 12,236) Subtotal $ 12,236) Total $ 106,774,446 Cash Balances T e July 14 Au ust September October November December Janus 15 FebruaryMarch Aril May June Cash &Investments 7,148,056 2,012,131 3,135,406 1,490,701 State Pool 49,040,985 35,540,985 32,540,984 29,567,293 Interest bearing active bank deposit 0 0 0 0 U.S. Treasury Bills/Notes 0 0 0 0 U.S. Government Sponsored Enterprises 37,959,046 37,960,372 37,961,656 37,962,983 Prime Commercial Paper 0 0 0 0 Corporate Notes 0 0 0 0 Certificates of Deposit 6,480,000 6,480,000 6,480,000 6,480,000 Mutual Funds 31302066 42911657 31879618 31273,469 Total $ 131 930 153 $124,905,145 $ 111 997 664 $ 106 774 6 $ - $ !)Me July 13 August September October November December January14 FebruaryMarch Aril May June Cash & Investments 437,484 648,459 697,949 1,684,060 565,369 1,931,555 3,557.663 5,680,831 3,591,157 1,334,084 3,630,962 8,993,908 State Pool 34,424,537 18,824,537 17,624,537 15,993,075 17,993,075 18,793,075 29,567,293 31,804,337 31,804,337 31,820,932 33,020,932 49,020,932 Interest bearing active bank deposit 39,962,564 39,964,504 39,966,844 0 0 0 0 0 0 0 0 0 U.S. Treasury Bills,/Notes,40,194,271 40,196,750 40,199,152 40,200,516 40,199,481 30,200,805 15,201,841 11,999,464 0 0 0 0 U.S. Government Sponsored Enterprises 42,943,426 42,944,752 42,946,036 42,947,363 39,948,647 39,949,973 39,951,300 39,952,498 39,953,825 39,955,109 39,956,435 37,957,719 Prime Commercial Paper 0 0 0 0 0 0 0 0 0 0 0 0 Corporate Notes 0 0 0 0 0 0 0 0 0 0 0 0 Certificates of Deposit 1,440,000 1,680,000 1,680,000 6,480,000 1,680,000 1,680,000 6,480,000 1,680,000 1,680,000 4,080,000 6,240,000 6,480,000 Mutual Funds 3 215,116 15,671 311 3 436 048 2 846,265 2,559 799 12 559 821 18 645 070 25 098 875 33 928,993 33 847 8016 33 847 974 33 870,741 Total 162 617 398 159 930 313 146 550 564 110 151 279 102 946 371 105 115 229 113 403 167 116 216 005 110,958, 10 958 312 111,037,93 11 037 931 116 696 303 13fi 323 300 T e Jul 12 August September October November December January13 FebruaryMarch Aril May June Cash&Investments (524,579) 787,300 347,529 (1,030,761) 10,988,854 (487,400) 1,706,699 555,859 214,521 42,11638 72,776State Pool 37,144,005 17,769,005 26,519,005 29,646,825 26,246,825 37,946,825 41871,689 39,771:689 37,971,'89 39,501,13232 36,801,132Interest bearing active bank deposit 39,975,735 39,941,367 39,955,737 39,972,429 39,987,007 39,898,494 39,909,510 39,919,093 39,928,379 39,938,373,649 39,955,556U.S. Treasury BilWNotes 72,981,334 70,986,318 70,986,311 70,992,223 61,031,070 61,033,380 61,035,737 61,036,858 61,037,947 40,992,801,192 40,191,789U.S. Government Sponsored Enterprises 8:999,015 8,999,709 0 0 0 0 0 3,000,000 3,000,000 23,000,000,000 42,942,099Prime Commercial Paper 11,998,605 4,999,025 4,999,721 0 0 0 0 0 0 00 0Corporate Notes 0 0 0 0 0 0 0 0 0 00 0Certificates of Deposit 724,000 480,000 480,000 480,000 480,000 1,200,000 1,200,000 1,680,000 1,680,000 1,680,000,000 1,440,000Mutual Funds 16025086 15 464 837 2 540 266 2 497 187 2 503 903 2 462 1752462208 9 029 319 2490 259 2409 320269 3 215 081Total 187 323 201 159 427 561 145 828 569 142 557 903 $ 141 237 659 142 053 474 153 185 843 154 992 818 146 322 795 147 56374280 164 618 433 T e July 11 August September October November December January 12 February March Aril May June Cash & Investments 281,578 9,976,528 249,778 13,795,085 -1,090,198 979,796 1,057,919 6,838,073 -343,072 254,700 2,980,840 455,407 State Pool 21,378,745 17,978,745 17,278,745 15,200,984 26,650,984 39,150,985 39,975,653 31,975,653 36,675,653 35;510,862 39,970,662 38,010,882 Interest bearing active bank deposit 10,001,051 15,007,114 39,514,615 39,527,820 39,548,824 39,563,950 39,581,019 39,896,313 39,912,287 39,928,765 39,944,647 39,959,602 U.S.TmasuryBilis/Notes 58,942,159 58,947,722 72,949,195 60,965,235 60,962,430 43,967,696 43,970,933 58,371,968 58,369,810 73,368,195 72,968,698 72,974,913 U.S. Govern ant Sponsored Enterprises 19,994,459 19,997,371 14,995,325 14,996,096 14,996,842 14,997,613 23,997,920 23,998,996 23,996,161 8,996,956 8,997,650 8,998,321 Prime Commercial Paper 19,992,888 4,997,433 0 0 0 6,999,427 14,996,537 14,998,717 9,996,828 9,998,388 9,996,342 11,997,202 Corporate Notes 10,034373 10,024,534 5,015,752 5,008,776 5,002,025 0 0 0 0 0 0 0 Certificates of Deposit 724:000 724,000 724,000 724,000 724,000 724,000 724,000 724,000 724,000 724,000 724,000 724,000 Mutual Funds 45 287 175 45 258 832 16 717 608 16 131241 11,130,247 1 fi 132 569 15 983 994 3 585 189 36383 3 397 985 37623 16,088,410 Total 186 636 428 182,912,P9 167 495 018 166 338 243 162,923,154 162 516 036 180 287 975 180 388 909 172 944 050 172 179851 179 286 862 189,208,717 80 City of La Quinta Summary of Investment Activities City, Successor Agency and Financing Authority October 31, 2014 Investments Purchased Name Type Principal Date Yield to Maturity LAIF-CITY Quarterly Interest 26,308 10/15/2014 US Bank Mutual Fund Interest 158 Total Investments Purchased 26,467 Investments Sold/Matured Name Type Principal Date Yield to Maturity (606,307) LAIF-CITY LAIF-CITY (2,000,000) 10/17/2014 LAIF-CITY LAIF-CITY (1,000,000) 10/28/2014 Total Investments Sold/Matured (3,606,307) Checking & Savings -Net Change 1 1 $ (1,644,705) Unamortized Premium/Discount Change 1 $ 1,327 Investment Change Prior Month Ending Balance $ 111,997,664 Plus : Investments Purchased 26,467 Less: Investments Sold (3,606,307) Checking & Savings - Net Change (1,644,705) Unamortized Premium/Discount change 1,327 Month Ending Balance 106,7874,446 City of La Quinta Comparative Rates of Interest October 31. 2014 City of La Quints Year Month Annualized Earnin s Average Maturity (days) Treasur Bills/Note Three Month Non -Financial LAIF Ra 0.53% Pooled Cash Fiscal Agent Overall Three Month Six Month One Year Two Year FY10/11 July2010 0.50% 0.15% 0.47% 119 0.16% 0.20% 0.30% 0.63% 0.28% August2010 0.49% 0.15% 0.46% 108 0.15% 0.19% 0.26% 0.38% 0.25% 0.51% Sept2010 0.55% 0.15% 0.51% 107 0.16% 0.19% 0.27% 0.38% 0.24% 0.50% Oct2010 0.55% 0.15% 0.51% 88 0.13% 0.17% 0.23% 0.38% 0.23% 0.48% Nov2010 0.53% 0.15% 0.49% 84 0.18% 0.21% 0.28% 0.50% 0.23% 0.45% Dec2010 0.57% 0.14% 0.52% 265 0.15% 0.19% 0.30% 0.63% 0.23% 0.46% Jan2011 0.51% 0.14% 0.43% 206 0.16% 0.18% 0.28% 0.63% 0.24% 0.54% Feb2011 0.55% 0.17% 0.46% 210 0.15% 0.17% 0.31% 0.63% 0.23% 0.51% Mar2011 0.54% 0.17% 0.45% 218 0.05% 0.13% 0.26% 0.75% 0.23% 0.50% Apr2011 0.59% 0.17% 0.48% 192 0.05% 0.10% 0.28% 0.63% 0.20% 0.59% May2011 0.48% 0.17% 0.41% 156 0.06% 0.12% 0.20% 0.50% 0.16% 0.41% June 2011 0.53% 0.00% 0.35% 126 0.03% 0.10% 0.20% 0.38% 0.15% 0.45% FY11/12 July2011 0.53% 0.00% 0.35% 112 0.07% 0.12% 0.15% 0.20% 0.14% 0.38% August2011 0.60% 0.00% 0.38% 102 0.02% 0.05% 0.10% 0.13% 0.16% 0.41% Sept2011 0.58% 0.03% 0.39% 124 0.02% 0.06% 0.09% 0.13% 0.14% 0.38% Oct2011 0.53% 0.03% 0.35% 117 0.01% 0.06% 0.12% 0.25% 0.15% 0.39% Nov2011 0.52% 0.03% 0.37% 94 0.03% 0.07% 0.10% 0.25% 0.14% 0.40% Dec2011 0.48% 0.03% 0.35% 86 0.02% 0.06% 0.11% 0.13% 0.14% 0.39% Jan2012 0.45% 0.03% 0.34% 74 0.05% 0.08% 0.11% 0.25% 0.14% 0.39% Feb2012 0.49% 0.05% 0.36% 72 0.12% 0.15% 0.17% 0.25% 0.17% 0.39% Mar2012 0.44% 0.05% 0.34% 74 0.08% 0.14% 0.19% 0.25% 0.18% 0.38% Apr2012 0.44% 0.09% 0.35% 61 0.10% 0.15% 0.19% 0.25% 0.20% 0.37% May2012 0.43% 0.09% 0.34% 62 0.09% 0.14% 0.19% 0.25% 0.19% 0.36% June2012 0.38% 0.08% 0.29% 47 0.10% 0.15% 0.21% 0.25% 0.21% 0.36% FY12/13 July2012 0.41% 0.08% 0.31% 112 0.11% 0.15% 0.18% 0.22% 0.22% 0.36% August2012 0.41% 0.08% 0.29% 31 0.11% 0.14% 0.20% 0.25% 0.20% 0.38% Sept2012 0.43% 0.09% 0.33% 34 0.11% 0.14% 0.18% 0.25% 0.20% 0.35% Oct2012 0.47% 0.10% 0.36% 22 0.13% 0.16% 0.18% 0.25% 0.19% 0.34% Nov2012 0.48% 0.10% 0.36% 161 0.10% 0.15% 0.18% 0.25% 0.20% 0.32% Dec2012 0.47% 0.10% 0.36% 137 0.08% 0.12% 0.16% 0.13% 0.20% 0.33% Jan2013 0.44% 0.10% 0.34% 111 0.08% 0.11% 0.14% 0.25% 0.16% 0.30% Feb2013 0.37% 0.10% 0.29% 105 0.13% 0.14% 0.15% 0.25% 0.17% 0.29% Mar2013 0.39% 0.09% 0.30% 123 0.08% 0.11% 0.15% 0.25% 0.15% 0.29% Apr2013 0.31% 0.08% 0.25% 186 0.05% 0.08% 0.14% 0.13% 0.12% 0.26% May2013 0.30% 0.06% 0.23% 175 0.05% 0.08% 0.14% 0.25% 0.10% 0.25% June2013 0.30% 0.07% 0.23% 212 0.05% 0.09% 0.16% 0.38% 0.10% 0.24% FY13/14 July2013 0.28% 0.07% 0.21% 336 0.03% 0.07% 0.12% 0.25% 0.11% 0.27% August2013 0.28% 0.06% 0.21% 303 0.03% 0.06% 0.07% 0.14% 0.09% 0.27% Sept2013 0.30% 0.07% 0.23% 321 0.01% 0.04% 0.01% 0.25% 0.08% 0.26% Oct2013 0.48% 0.06% 0.31% 427 0.05% 0.08% 0.16% 0.25% 0.11% 0.27% Nov2013 0.49% 0.06% 0.31% 444 0.05% 0.08% 0.16% 0.25% 0.09% 0.26% Dec2013 0.49% 0.05% 0.31% 396 0.07% 0.09% 0.14% 0.25% 0.09% 0.26% Jan 2014 0.44% 0.05% 0.32% 381 0.04% 0.06% 0.13% 0.38% 0.09% 0.24% Feb 2014 0.44% 0.03% 0.30% 357 0.05% 0.08% 0.12% 0.25% 0.10% 0.24% Mar 2014 0.44% 0.02% 0.30% 352 0.05% 0.07% 0.12% 0.38% 0.10% 0.24% Apr 2014 0.47% 0.02% 0.33% 368 0.02% 0.05% 0.11% 0.45% 0.10% 0.23% May 2014 0.49% 0.02% 0.35% 373 0.04% 0.06% 0.10% 0.39% 0.10% 0.23% June 2014 0.44% 0.02% 0.33% 310 0.04% 0.07% 0.11% 0.50% 0.10% 0.23% FY 14/15 July 2014 0.45% 0.02% 0.34% 305 0.03% 0.06% 0.11% 0.50% 0.10% 0.24% August2014 0.49% 0.02% 0.36% 313 0.03% 0.05% 0.11% 0.50% 0.11% 0.26% Sept2014 0.50% 0.02% 0.36% 325 0.02% 0.04% 0.12% 0.50% 0.10% 0.25% 82 City of La Quinta Chart of Interest Rates May 2014 through October 2014 0.60% 0.50% 0.40% Percent 0.30% 0.20% 0.10% 0.00% May'14 June'14 July'14 Aug ust'14 Sept'14 Oct'14 83 84 o� auk& rCl'. mil' G� OF TTk 4 CITY / SA / HA / FA MEETING DATE: December 1 6th, 2014 AGENDA CATEGORY: ITEM TITLE: RECEIVE AND FILE REVENUE AND BUSINESS SESSION: EXPENDITURE REPORTS FOR THE MONTH OF CONSENT CALENDAR: NOVEMBER 2014 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: Revenue and expenditure reports are submitted monthly to City Council for review. The reports summarize the City's year-to-date (YTD) revenues and expenditures for the month of November. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: RPvPnues- Below is a summary of the column headers used on the Revenue Summary Report All Funds: Original Total Budget — represents the revenue budget the Council adopted in June 2014 for Fiscal Year (FY) 2014/2015. Current Total Budget — includes original adopted revenue budget, plus carryovers, from the prior FY and Council -approved budget amendments. The bulk of the carryovers are related to Capital Improvement Project (CIP) matters. Each year total CIP projects are budgeted; however, project length may span over multiple years. Therefore, unfinished projects from the prior 85 year are carried over (along with associated revenue reimbursements). Period Activity - represents actual revenues received in the reporting month (November). Fiscal Activity - presents actual revenues collected year-to-date. For example, the November report shows revenues collected in the Period Activity column, but revenues collected from July through November 30 are presented in the Fiscal Activity column. Variance Favorable/ (Unfavorable) - represents the difference between year- to-date collections and the budgeted amount. Percent Used - represents the percentage of budgeted revenues collected YTD. The revenue report includes revenues and transfers into funds from other funds (income items). Unlike expenditures, revenues are not received uniformly throughout the year; there will be peaks and valleys depending upon large payments that are received throughout the year. For example, large property tax payments are usually received in December and April. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. November Revenues $808,390.51 in General Fund revenue was collected in November bringing the total YTD collections to 10.69 percent ($3,876,484). Total collections overall in November were $882,386, bringing total collections for all funds to 7.8 percent (leaving 92.2 percent of budgeted revenues to be collected). The larger payments in the General Fund consisted of: $165,408 in transient occupancy tax payments, bringing the YTD collected to $678.461 (11 percent). $259,263 for County Service area 152, bringing the YTD collected to 100 percent. $148,050 in Cable TV franchise fees bringing the YTD collected to $148,050 (28 percent). Expenditures Below is a summary of the column headers used on the Expenditure Summary Report All Funds: Original Total Budget - represents the expenditure budget adopted by Council in June 2014 for FY 2014/2015. Current Total Budget - includes the original adopted expenditure budget plus any carryovers from the prior FY, and any Council approved budget 86 amendments. The bulk of the carryovers are related to CIP matters. Each year total CIP projects are budgeted; however, project length can span over multiple years. Therefore, unfinished projects from the prior year are carried over (along with associated revenue reimbursements). Period Activity - represents actual expenditures made in the reporting month (November). Fisca/ Activity - presents actual expenditures made YTD. For example, the November report shows expenditures made in the Period Activity column (November), but expenditures from July through November are presented in the Fiscal Activity column. Variance Favorable/(Unfavorable) - represents the difference between YTD expenditures and the budgeted amount (the amount yet to be expended). Percent Used - represents the percentage of budget spent to date. The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are fairly consistent month to month. However, large Debt Service payments, or CIP expenditures can cause swings. November Expenditures General Fund expenditures in November totaled $1 .9 million; of this amount, $623,000 is related to monthly personnel costs (salaries, benefits, etc.). YTD General Fund personnel costs are $3 million (36 percent expended), which is on target. Total YTD General Fund expenditures are $1.9 million (28 percent expended). In addition to personnel costs, the other significant General Fund expenditure in November was $984,647 for the police services contract (Riverside County Sheriff). Total expenditures for all funds equaled $3.1 million in November 2014. The largest Non -General Fund expenditures were related to various CIP projects. Summary All Funds are generally on target or under budget with regard to expenditures. Revenue collections appear low due to timing issues discussed in the revenue section above. The timing imbalance of revenues receipts vs. outflows for expenditures is the reason why the City maintains a cash flow reserve. The FY 2014/2015 mid -year report will provide updated projections for the remainder of FY 2014/2015 once there is six months of activity to better make projections. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1. Revenue and Expenditure Reports for November 2014 87 88 ATTAHCMENT 1 City of La Quinta November, 2014 Revenue and Expenditure Reports 89 90 REVENUE SUMMARY REPORT ALL FUNDS City of La Quinta, CA Fund 101-GENERAL FUND 201- GAS TAX FUND 202 - LIBRARY FUND 210- FEDERAL ASSISTANCE FUND 212 - SLESF (COPS) FUND 213-JAG FUND 214 - INDIAN GAMING 215 - LIGHTING & LANDSCAPING FU 217 - DEVELOPMENT AGREEMENT 218 - CV VIOLENT CRIME TASK FOR 219 - ASSET FORFEITURE 220 - QUIMBY FUND 221- AB 939 223 - MEASURE A 224 - TU M F 225 - INFRASTRUCTURE FUND 231- SUCCESSOR AGCY PA 1 RORF 235 - SO COAST AIR QUALITY FUND 237 - SUCCESSOR AGCY PA 1 ADMIN 240 - CMAQ/ISTEA 241- HOUSING AUTHORITY PA1 242 - HOUSING AUTHORITY PA2 245 - SA PA 1 LOW/MOD TAX FUND 246 - SA PA 2 LO/MOD TAX FUND 248 - SA 2004 LO/MOD BOND FUND 249 - SA 2011 LOW/MOD BOND FUND 250 - TRANSPORTATION DIF FUND 251- PARKS & REC DIF FUND 252 - CIVIC CENTER DIF FUND 253 - LIBRARY DEVELOPMENT DIF 254 - COMMUNITY CENTER DIF 255 - STREET FACILITY DIF FUND 256 - PARK FACILITY DIF FUND 257- FIRE PROTECTION DIF 270 - ART IN PUBLIC PLACES FUND 275 - LQ PUBLIC SAFETY OFFICER 299 - INTEREST ALLOCATION FUND 301- SA PA 1 DEBT SERVICE 302 - SA PA 2 DEBT SERVICE 310 - LQ FIN AUTHORITY DEBT SVC 401- CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY 503 - PARK EQUIP & FACILITY FND 601- SILVER ROCK RESORT 602 - SILVERROCK GOLF RESERVE 735 - 97-1 AGENCY REDEMPTION FUND 736 - 97-1 AGENCY RESERVE FUND 740 - 2000-1 AGENCY REDEMPTION 741- 2000-1 AGENCY RESERVE FUND Report Total: Group Summary For Fiscal: 2014-2015 Period Ending: 11/30/2014 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 36125620.00 36,269,382.00 808o390.51 3,876,483.75 -32,392,898.25 10.69 % 1117063.00 1,117,063.00 0.00 299,560.51 -817,502.49 26.82 % 2006000.00 2,006,000.00 0.00 -635.85 -2,006,635.85 0.03 % 145000.00 145,000.00 0.00 0.00 -145,000.00 0.00 % 100100.00 153,896.00 8,333.33 33,324.16 -120,571.84 21.65 % 12978.00 16,518.00 0.00 2,305.10 -14,212.90 13.96 % 0.00 38,026.00 0.00 -0.24 -38,026.24 0.00 % 960000.00 960,000.00 0.00 7,348.91 -952,651.09 0.77 % 0.00 0.00 0.00 -43.54 -43.54 0.00 % 41578.00 41,578.00 2,933.04 13,793.91 -27,784.09 33.18 % 0.00 0.00 0.00 -1.86 -1.86 0.00 % 943000.00 943,000.00 0.00 33,608.61 -909,391.39 3.56 % 3000.00 3,000.00 0.00 -174.00 -3,174.00 5.80 % 754500.00 754,500.00 0.00 176,588.42 -577,911.58 23.40 % 0.00 0.00 0.00 -10.71 -10.71 0.00 % 0.00 0.00 0.00 -4.75 -4.75 0.00 % 23883019.00 23,883,019.00 0.00 2,792.96 -23,880,226.04 0.01 % 40500.00 40,500.00 0.00 12,351.23 -28,148.77 30.50 % 718095.00 718,095.00 0.00 0.00 -718,095.00 0.00 % 1813332.00 1,813,332.00 0.00 0.00 -1,813,332.00 0.00 % 245500.00 245,500.00 87.34 98,986.40 -146,513.60 40.32 % 634200.00 634,200.00 0.00 155,829.14 -478,370.86 24.57 % 0.00 0.00 0.00 -786.02 -786.02 0.00 % 0.00 0.00 0.00 -340.28 -340.28 0.00 % 0.00 0.00 0.00 12.72 12.72 0.00 % 0.00 0.00 0.00 514.48 514.48 0.00 % 681700.00 681,700.00 11,368.00 612,317.83 -69,382.17 89.82 % 560000.00 560,000.00 8,192.00 290,816.00 -269,184.00 51.93 % 183600.00 183,600.00 3,768.00 103,923.62 -79,676.38 56.60 % 94100.00 94,100.00 1,376.00 48,848.00 -45,252.00 51.91 % 39700.00 39,700.00 516.00 18,063.23 -21,636.77 45.50 % 27800.00 27,800.00 464.00 30,389.38 2,589.38 109.31 % 11000.00 11,000.00 160.00 5,680.00 -5,320.00 51.64 % 86300.00 86,300.00 8,626.00 54,748.23 -31,551.77 63.44 % 53500.00 53,500.00 1,544.92 51,251.34 -2,248.66 95.80 % 2100.00 2,100.00 0.00 -6.00 -2,106.00 0.29 % 0.00 0.00 0.00 71,107.16 71,107.16 0.00 % 0.00 0.00 0.00 -1,353.87 -1,353.87 0.00 % 0.00 0.00 0.00 -114.40 -114.40 0.00 % 678400.00 678,400.00 0.00 606,308.69 -72,091.31 89.37 % 25587480.00 74,153,879.00 26,626.54 5,117,946.42 -69,035,932.58 6.90 % 594909.00 594,909.00 0.00 -525.68 -595,434.68 0.09 % 650866.00 650,866.00 0.00 -185.32 -651,051.32 0.03 % 503523.00 503,523.00 0.00 -299.74 -503,822.74 0.06 % 3857494.00 3,857,494.00 0.00 141,994.73 -3,715,499.27 3.68 % 68500.00 68,500.00 0.00 -102.65 -68,602.65 0.15 % 0.00 0.00 0.00 -14.66 -14.66 0.00 % 0.00 0.00 0.00 -10.29 -10.29 0.00 % 0.00 0.00 0.00 -24.39 -24.39 0.00 % 0.00 0.00 0.00 -0.07 -0.07 0.00 % 103,224,457.00 152,029,980.00 882,385.68 11,862,260.61 -140,167,719.39 7.80 % 12/9/2014 11:38:46 AM 91 Page 1 of 2 EXPENDITURE SUMMARY REPORT ALL FUNDS .�' City of La Quinta, CA Group Summary i For Fiscal: 2014-2015 Period Ending: 11/30/2014 r Variance Original Current Period Fiscal Favorable Percent Fund Total Budget Total Budget Activity Activity (Unfavorable) Used 101- GENERAL FUND 35947267.39 37,888,336.39 1,925,778.98 10,536,239.07 27,352,097.32 27.81 % 201- GAS TAX FUND 1116862.00 1,805,172.00 0.00 688,310.00 1,116,862.00 38.13 % 202 - LIBRARY FUND 1765242.00 2,246,794.00 0.00 36,809.65 2,209,984.35 1.64 210- FEDERAL ASSISTANCE FUND 30000.00 30,000.00 0.00 0.00 30,000.00 0.00% 212 - SLESF (COPS) FUND 100000.00 153,796.00 4,559.26 18,825.60 134,970.40 12.24 % 213 -JAG FUND 12978.00 16,518.00 0.00 2,305.10 14,212.90 13.96 % 214 - INDIAN GAMING 0.00 38,026.00 0.00 0.00 38,026.00 0.00 % 215 - LIGHTING & LANDSCAPING FU 960000.00 960,000.00 0.00 0.00 960,000.00 0.00 % 218 - CV VIOLENT CRIME TASK FOR 55650.00 55,650.00 2,241.75 11,534.81 44,115.19 20.73 % 220-QUIMBYFUND 294887.00 7,860,360.00 0.00 1,355,030.35 6,505,329.65 17.24% 221- AB 939 124087.00 126,087.00 956.25 4,455.33 121,631.67 3.53 % 223 - MEASURE A 774627.00 1,293,481.00 0.00 140,733.98 1,152,747.02 10.88 % 231- SUCCESSOR AGCY PA 1 RORF 24180256.00 24,180,256.00 0.00 7,033,783.49 17,146,472.51 29.09 % 235 - SO COAST AIR QUALITY FUND 40200.00 40,200.00 0.00 7,422.77 32,777.23 18.46 237 - SUCCESSOR AGCY PA 1 ADMIN 714595.00 714,595.00 2,744.00 27,084.82 687,510.18 3.79 % 240 - CMAQ/ISTEA 1813332.00 1,432,653.00 0.00 0.00 1,432,653.00 0.00 % 241- HOUSING AUTHORITY PA1 320934.05 140,219.05 5,674.27 79,694.85 60,524.20 56.84 % 242 - HOUSING AUTHORITY PA2 594482.00 594,482.00 125.00 144,624.68 449,857.32 24.33 248 - SA 2004 LO/MOD BOND FUND 0.00 2,499,252.00 0.00 0.00 2A99,252.00 0.00 % 249 - SA 2011 LOW/MOD BOND FUND 0.00 25,514,502.00 0.00 0.00 25,514,502.00 0.00 250 - TRANSPORTATION DIF FUND 126355.00 445,891.00 0.00 -187,696.00 633,587.00 -42.09 % 251- PARKS & REC DIF FUND 3500.00 3,500.00 0.00 564.10 2,935.90 16.12 % 252 - CIVIC CENTER DIF FUND 292400.00 292,400.00 0.00 8,524.59 283,875.41 2.92 % 253 - LIBRARY DEVELOPMENT DIF 7200.00 7,200.00 0.00 2,102.83 5,097.17 29.21 % 255 - STREET FACILITY DIF FUND 10000.00 10,000.00 0.00 2,363.37 7,636.63 23.63 % 256 - PARK FACILITY DIF FUND 10000.00 10,000.00 0.00 5,400.77 4,599.23 54.01 % 257 - FIRE PROTECTION DIF 3500.00 3,500.00 0.00 921.13 2,578.87 26.32 % 270 - ART IN PUBLIC PLACES FUND 164200.00 364,200.00 3,763.19 32,423.19 331,776.81 8.90 % 310 - LQ FIN AUTHORITY DEBT SVC 676400.00 676,400.00 0.00 607,678.50 68,721.50 89.84 % 401- CAPITAL IMPROVEMENT PROGR 0.00 73,628,398.00 1,077,705.02 6,169,024.90 67,459,373.10 8.38 % 405 - SA PA 1 CAPITAL IMPRV FU 0.00 7,587,091.00 0.00 1,644,374.83 5,942,716.17 21.67 % 417 - SA PA2 TAXABLE BOND CIP 0.00 2,399,786.00 0.00 0.00 2,399,786.00 0.00 % 501- EQUIPMENT REPLACEMENT 782785.00 860,150.00 40,640.46 150,499.24 709,650.76 17.50 % 502 - INFORMATION TECHNOLOGY 721372.00 893,825.00 23,712.16 310,435.90 583,389.10 34.73 % 503 - PARK EQUIP & FACILITY FND 502523.00 502,523.00 0.00 0.00 502,523.00 0.00 % 601- SILVER ROCK RESORT 4287417.87 4,303,514.87 3,962.74 869,503.27 3,434,011.60 20.20 % 760 - SUPPLEMENTAL PENSION PLAN 0.00 0.00 0.00 12,832.86 -12,832.86 0.00 % Report Total: 76,433,052.31 199,578,758.31 3,091,863.08 29,715,807.98 169,862,950.33 14.89 12/9/2014 11:39:20 AM Page 1 of 2 92 GF�I OFT CITY / SA / HA / FA MEETING DATE: December 16, 2014 ITEM TITLE: RECEIVE AND FILE THE FISCAL YEAR 2013/14 CITY OF LA QUINTA DEVELOPMENT PROJECT FEE REPORT RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 11 STUDY SESSION: PUBLIC HEARING: Receive and file the Fiscal Year 2013/14 City of La Quinta Development Project Fee Report. EXECUTIVE SUMMARY: Development Impact Fees (DIF) are fees imposed on new construction to help offset the impacts created by new development on City facilities and infrastructure. The State Mitigation Fee Act requires the City to annually report on the receipt and expenditure of DIF for the last five -years, within 180 days of the close of the fiscal year. The City must use, or pledge to use, the developer fees on City facilities and infrastructure within five years of receipt or otherwise present findings if that was not the case. Staff has completed the required analysis (Attachment 1) and in all cases, the City has complied with the time limit for expenditure of fees. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The City has three developer project fees subject to State requirements: Infrastructure, Quimby, and DIF. Annually, the City must report on the following: 93 A brief description of the type of fee in the account or fund; The amount of the fee; The beginning and ending balance of the account or fund; The amount of fees collected and the interest earned; Identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees; Identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement and the public improvement remains incomplete; A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended. The City must also report payments received pursuant to development agreements entered into after January 1, 2004. A schedule of development agreement payments received for Fiscal Year 2013/14 is attached (Attachment 2). ALTERNATIVES: As the report is required by the State, staff does not recommend an alternative. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1 . Development Project Fee Report 2. Development Agreement Report 94 ATTACHMENT 1 City of La Quinta La Quinta Development Project Fee Report Infrastructure fee (Fund 225) Government Code 66000 Calculation FY 13/14 The infrastructure fee fund is used to account for the accumulation of resources, provided through developer fees for the acquisition, construction or improvement of the City's infrastructure as defined in Resolution 89- 39. The fee is based upon the attached formula and data sheet and varies from project to project. Account Description Beginning Fund Balance FY 13/14 Ending Fund Balance Revenues & Other Sources Developer fees Interest income 0 72 Total Sources 0 72 Expenditures & Other Uses Transfers out - Capital Improvement Project Fund 0 Total Uses 0 Total Available 23,136 72 23,208 Five Year Test Using First In First Out Method June 30, 2014 Remaining Commitment Uns ent Unspent Funds Represent Ending Fund Balance Revenues Collected from 2002 72,691 72,691 0 Revenues Collected from 2003 70,822 70,822 0 Revenues Collected from 2004 31,458 31,458 0 Revenues Collected from 2005 16,302 16,302 0 Revenues Collected from 2006 24,204 24,204 0 Revenues Collected from 2007 25,293 25,293 0 Revenues Collected from 2008 14,373 3,967 10,406 Revenues Collected from 2009 7,083 0 7,083 Revenues Collected from 2010 2,039 0 2,039 Revenues Collected from 2011 2,762 0 2,762 Revenues Collected from 2012 774 0 774 Interest Only Collected from 2013 72 0 72 Interest Only Collected from 2014 72 4 0 72 Total Ending Fund Balance 267,945 244,737 23,208 Result : Five Year S ent Test Met in accordance with Government Code 66001. Capital Improvement Facilities Remaining Capital Im rovement Facilities FY 13/14 Commitment % Com lete % funded with fee 0 0 100.00% 100.00% Total 0 0 95 City of La Quinta La Quinta Development Project Fee Report Developer fee Government Code 66000 Calculation FY 13/14 The developer fee fund is used to account for the accumulation of resources, provided through developer fees for the acquisition, construction or improvement of the seven purposes listed below. Activity Unit of Measure Transportation Parks/Rec Civic Center Library Community Center Street Maintenance Park Maintenance Fire Protection Total Residential - SFD Unit $2,842 $2,048 $942 $344 $129 $116 $40 $433 $6,894 Residential - SFA Unit $2,842 $2,048 $796 $344 $129 $116 $40 $366 $6,681 Residential - MFO Unit $1,745 $2,048 $447 $344 $129 $71 $40 $206 $5,030 Office/Hospital Unit $4,645 $373 $190 $171 $5,379 General Commercial 1000 sq ft $5,679 $373 $232 $172 $6,456 Tourist Commercial 1000 sq ft $1,590 $363 $65 $167 $2,185 Golf Course Acre $669 $179 $27 $82 $957 Amount per unit of measure based on DIF Study dated 2/5/13 City of La Quinta Developer fee Government Code 66000 Calculation FY 13/14 Fund # Fund Beginning Fund Balance Fees Other revenue Refund Interest Income Transfers In Total Sources Expenditures Transfers Out Total Uses Ending Fund Balance 250 Transportation 155,585 947,268 0 3,532 0 950,799 35,194 (448,291) (413,097) 1,519,482 251 Parks/Rec (1,052,040) 585,784 0 0 0 585,784 3,231 0 3,231 (469,487) 252 Civic Center (7,305,489) 224,260 0 0 0 224,260 231,261 0 231,261 (7,312,490) 253 Library (1,841,056) 98,333 0 0 0 98,333 7,428 0 7,428 (1,750,151) 254 Community Center 1,213,778 36,695 0 3,069 0 39,764 0 1,206,191 1,206,191 47,351 255 Street Maintenance (2,009,184) 38,919 0 0 11,503 50,422 8,229 0 8,229 (1,966,991) 256 Park Maintenance 1 11,502 0 1 0 11,503 0 11,503 11,503 1 257 Fire Protection 867.852) 104,615 0 0 0 104,615 3.402 0 3,402 766,638 (11,706,257) 2,047,376 0 6,601 11,503 2,065,481 288,745 769,403 1,058,147 1 (10,698,924) 96 City of La Quinta La Quint@ Development Project Fee Report Loan Activity Government Code 66000 Calculation FY 13/14 Loan Activity -Principal Fund # T Fund Principal Beginning Increase Decrease Total Principal Ending 250 Transportation (owed to Successor Agency - Paid) 502,775 0 502,775 (502,775) 0 251 Parks/Rec (owed to Successor Agency) 1,052,039 0 582,553 (582,553) 469,486 252 1 Civic Center (owed to General Fund) 7,240,861 0 145,982 (145,982) 7,094,879 253 Library (owed to Successor Agency) 1,841,056 0 90,905 (90,905) 1,750,151 255/256 Street/Park Facilities (owed to General Fund) 2,009,184 0 42,193 (42,193) 1,966,991 257 Fire Protection (owed to General Fund) 866,519 0 99,880 99,880 766.639 13,512,434 0 1,464,288 (1,464,288) 12,048,146 Loan Activitv-Interest Fund # Fund Interest Beginning Increase Decrease Total Interest Ending 250 Transportation 0 35,194 35,195 (0) (0) 251 Parks/Rec 0 3,231 3,231 0 0 252 Civic Center 69,586 8,293 69,586 (61,293) 8,293 253 Library 0 7,428 7,428 0 0 255/256 Street/Park Facilities 0 8,229 8,229 0 0 257 Fire Protection 0 3,402 3,402 0 0 69,586 65,777 127,071 (61,294) 8,292 Loan Activity -Principal and Interest Fund # Fund Beciinnina Increase Decrease Chan a Ending 250 Transportation 502,775 35,194 537,969 (502,775) 0 251 Parks/Rec 1,052,039 3,231 585,784 (582,553) 469,486 252 Civic Center 7,310,447 8,293 215,569 (207,276) 7,103,171 253 Library 1,841,056 7,428 98,333 (90,905) 1,750,151 255/256 Street/Park Facilities 2,009,184 8,229 50,422 (42,193) 1,966,991 257 Fire Protection 866,519 3,402 103,282 99,880 766,639 13,582,020 65,777 1,591,359 (1,525,582) 12,056,438 97 City of La Quinta La Quinta Development Project Fee Report Five Year Test Government Code 66000 Calculation FY 13/14 Five Year Test Using First In First Out Method Community Street Park Unspent Funds Represent EndingFund Balance Transportation Parks/Rec Civic Center Libra Center Maintenance Maintenance Fire Protection Total Revenues Collected from 2000 0 0 0 0 151,957 0 0 0 151,957 Revenues/Transfers Collected from 2001 0 0 0 0 123,490 0 0 0 123,490 Revenues/Transfers Collected from 2002 0 0 0 0 108,331 0 0 0 108,331 Revenues/Transfers Collected from 2003 0 0 0 0 96,015 0 0 0 96,015 Revenues/Transfers Collected from 2004 0 0 0 0 163,923 0 0 0 163,923 Revenues/Transfers Collected from 2005 0 0 0 0 151,997 0 0 0 151,997 Revenues/Transfers Collected from 2006 0 0 0 0 170,894 0 0 0 170,894 Revenues/Transfers Collected from 2007 0 0 0 0 88,776 0 0 0 88,776 Revenues/Transfers Collected from 2008 0 0 0 0 75,544 0 0 0 75,544 Revenues/Transfers Collected from 2009 0 0 0 0 27,973 0 0 0 27,973 Revenues/Transfers Collected from 2010 0 0 0 0 8,752 0 0 0 8,752 Revenues/Transfers Collected from 2011 0 0 0 0 13,391 0 0 0 13,391 Revenues[Transfers Collected from 2012 99,918 0 0 0 18,309 0 0 0 118,227 Revenues/Transfers Collected from 2013 468,764 0 0 0 14,426 0 0 0 483,190 Revenues/Transfers Collected from 2014 950,799 469.486 7,312,489 (1,750,151) (1,166,427) (1,966,991) 0 766,639 12,481,384 Total Ending Fund Balance 1,519,481 469,486) 7,312,489 1,750,151 47,351 1,966,991 0 766,639 10,698,924 0 (1) (1) 0 0 0 1 0 (0) Result: Five Year Spent Test Met in accordance with Government Code 66001, 98 1762 1604 1846 1870 1871 City of La Quinta La Quinta Development Project Fee Report Use of Funds Government Code 66000 Calculation FY 13/14 Ca ital Im rovement Facilities Fund FY 13/14 % Complete % funded with Adams Street Bride g Transportation p 1,113,313 ( ) 100.00% ° 12.00 /o Madison - Ave 50 - Ave 52 Transportation 3,645 6.00% 100.00% Traffic Signal - Eisenhower Dr and Sinaloa Transportation 637,012 100.00% 97.00% Fred Waring/Palm Royale Island Median Improve Transportation 7,259 85.00% 59.00% Dune Palms Road Bridge Improvements Transportation 17,105 12.00% 2.00% Transportation DIF Advance Interest expense - Note 1 Transportation 35,194 N/A N/A Park & Recreation DIF Advance Interest expense - Note 2 Park & Recreation 3,231 N/A N/A Civic Center DIF Advance Interest expense - Note 3 Civic Center 26,473 N/A N/A Reimburse General Fund - Civic Ctr Debt Service Civic Center 204,788 N/A N/A Library DIF Advance Interest expense - Note 4 Library 7,428 N/A N/A Street/Park Maintenance DIF Advance Interest expense - Note 5 Street/Park Maintenance 8,229 N/A N/A Park Maintenance Fund transfer to Street Maintenance Fund Street/Park Maintenance 11,503 N/A N/A Fire DIF Advance Interest expense - Note 6 Fire 3,402 N/A N/A Funds transferred to Quimby Community Center 1,206,191 Total 1.058,147 Note 1 - During FY 10/11, the City Council approved the advance of up to $1,276,516 in RDA Project Area 2 funding to the Transportation Development Impact Fee Fund. As of June 30, 2014 the actual amount of principal and interest advanced totalled $0. Interest paid on the advances in FY 13/14 was $35,194. Note 2 - During FY 01/02 and FY 02/03, the City Council approved the advance of up to $5,456,455 in RDA Project Area 1 & 2 funding to the Park Development Impact Fee Fund. As of June 30, 2014 the actual amount of principal and interest advanced totalled $ 469,486. Interest paid on the advances in FY 13/14 was $3,231. The outstanding loan amount was reduced by $ 582,553,777 during FY 13/14. Note 3 - During FY 06/07 the City Council approved the advance of up to $9,615,094 in General Fund funding to the Civic Center Developer Fee Fund. As of June 30, 2014, the actual amount of principal and interest advanced was $ 7,094,879 and $8,293 respectively. The Interest paid on the advances in FY 13/14 was $69,586. Note 4 - During FY 04/05 the City Council approved the advance of up to $2,657,231 in RDA Project Area 1 funding to the Library Developer Fee Fund. As of June 30, 2014 the actual amount of principal and interest advanced totalled $ 1,750,151. Interest paid on the advances in FY 13/14 was $7,428. The outstanding loan amount was reduced by $90,905 during FY 12/13. w ex 99 Note 5 - During FY 09/10 the City Council approved the advance of up to $2,033,687 from the General Fund to the Street/Park Maintenance Fund for the Phase 1 Corporate Yard improvements. As of June 30, 2014 the amount of principal outstanding totalled $ 1,966,991. Interest paid on the advances in FY 13/14 was $8,229. Note 6 - During FY 03/04 the City Council approved the advance of up to $1,500,000 in RDA Project Area 2 funding to the Fire Developer Fee Fund. As of June 30, 2014 the actual amount of principal and interest advanced totalled $ 766,639. Interest paid on the advances in FY 13/14 was $3,402. The outstanding principal loan amount was reduced by $99,880 during the year. 0 ATTACHMENT 2 City of La Quinta Developer Agreement Activity FY 13/14 Fund 217 For FY 06/07, the following development agreement payment was received for development agreements entered into after January 1, 2004 in accordance with Government Code Section 65865 Date Project Purpose Amount Interest earned Total 10/9/2006 Plaza Estado Fee In lieu of Old Town Parking Requirement 195,386 22,683 218,069 M 102 {' f t ' Ir w OF T1�� CITY / SA / HA / FA MEETING DATE: December 16, 2014 AGENDA CATEGORY: ITEM TITLE: RECEIVE AND FILE FISCAL YEAR BUSINESS SESSION: 2013/2014 CITY OF LA QUINTA ART IN PUBLIC PLACES ANNUAL REPORT CONSENT CALENDAR: 12 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Receive and File the Fiscal Year 2013/2014 City of La Quinta Art in Public Places Annual Report. EXECUTIVE SUMMARY: Per the Charter and Municipal Code, the City must expend or commit fees from the Art in Public Places program within two years of their receipt and must account for these fees in a separate fund. Administrative expenses are limited to the lesser of $25,000 or 5 percent of total funds available in the account as of July 1 of any year. Staff has completed the required analysis (Attachment 1 ). The City has complied with the time limit for expenditure of fees; therefore, there are no findings to report FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The City's Art in Public Places fund is governed by the Municipal Code. The major financial requirements that must be measured annually to determine compliance are as follows: WIN A determination whether or not the fees have been committed for use within two years of their collection. Fees collected may be used for: ✓ The cost of public art and its installation; ✓ The cost to purchase or lease art sites; ✓ Waterworks, landscaping, lighting and other objects, which are an integral part of the artwork; ✓ Frames, mats, pedestals and other objects necessary for the proper presentation of the artwork; ✓ Walls, pools, landscaping or other architectural or landscape architectural elements necessary for the proper aesthetic and structural placement of the artwork; ✓ Expenditures for maintenance and repair of the artwork; ✓ Administrative expenses to otherwise implement any provision in the Art in Public places program; ✓ Endowments; and ✓ Art replacement. Review administrative expenses to ensure that they were reasonably assessed to implement this program and that administrative expenses do not exceed five percent of the total funds in the account on July 1 of any year or $25,000 in any fiscal year. In the event that the fees collected for the program have not been committed for a specific use as outlined in the previous section, the fees shall be distributed by the City to the person or entity who paid them or in any other manner permitted by law. Staff has prepared the analysis of the Art in Public Places fund, which disclosed no reimbursements due to contributors and no excess administrative costs (Attachment 1). During the 2013/14 Fiscal Year, the art pieces purchased were the Civic Center Fine Art Woodworking piece, the Civic Center Ben Kinne art purchase, and payment toward the roundabout (Eisenhower Drive at Calle Sinaloa) sculpture. Staff provided the report and attachment to the Desert Valley Builders Association on December 1, 2014, pursuant to their written request. ALTERNATIVES: As the report is a requirement of the La Quinta Municipal Code, staff does not recommend an alternative action. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1 . Art in Public Places Financial Analysis 104 ATTACHMENT 1 City of La Quinta Art In Public Places Fund 270 FY 13/14 The Art in Public Places fund is used to account for fees paid in lieu of acquisition and installation of approved art works at approved sites. The fees are refundable if not expended or committed within two years. July 1, 1999 - March 16,2000 Fee calculation - Residential is 1/4 of 1 % of value exceeding $100,000 with a $20 minimum - Commercial is 1/2 of 1 % of value (no minimum) March 17,2000 - the present Fee calculation - Residential is 114 of 1 % of value exceeding $200,000 with a $20 minimum - Commercial is 1/2 of 1 % of value (no minimum) Beginning Ending ,Account Description Fund Balances FY 13/14 Fund Balances Revenues & Other Sources Developer fees 94,118 Interest income 2.072 Credits Applied Donations 3,000 Insurance recoveries Total Sources 99,190 Expenditures & Other Uses Transfer Out 28,600 Art purchases 49,495 Maintenance 5,415 Administration 0 O eratin 3,483 Total Uses 86,993 Total Available 665,689 12,197 677.886 Administration Test Expenses Lesser of $25,000 or Available 5.00 % 677,886 Bud el Actual Under 25,000 33,694 (25,000) 25,000 25,000 105 City of La Quinta Art In Public Places Two Year Test Using First In First Out Method Unspent Funds Represent Ending Fund Balance Collections Interest City Contribution Total Expenditures & Commitments Net Unspent Funds Activities from 1991 32,394 3,525 50,000 85,919 85,919 0 Activities from 1992 55,401 11,646 67,047 67,047 0 Activities from 1993 20,717 12,157 32,874 32,874 0 Activities from1994 64,139 7,137 71,276 71,276 0 Activities from 1995 56,466 11,444 67,910 67,910 0 Activities from 1996 103,247 14,109 117,356 117,356 0 Activities from 1997 99,984 16.171 116.155 116,155 1 Activities from 1998 117,005 14,845 131,850 131.850 0 Activities from 1999 380.753 28,328 409,081 409,081 0 Activities from2000 309,321 32,169 341,490 341,490 0 Activities from 2001 160,155 36,787 196,942 196,942 0 Activities from 2002 103.102 22,956 126,058 126,059 (1) Activities from 2003 228,044 13,374 241,418 241,418 (0) Activities from 2004 287,055 13,578 300,633 300,633 0 Activities from 2005 254,834 15,262 270,096 270,096 0 Activities from 2006 368,427 33,282 401.709 401,709 0 Activities from2007 133,929 47,310 181,239 181,239 0 Activities from 2008 155,944 42,625 198,569 198.569 (0) Activities from 2009 105,570 18,852 124,422 124,422 0 Activities from 2010 16,836 4,544 21,380 21,380 (0) Activities from 2011 52,976 5,908 58,884 58,884 0 Activities from 2012 62,680 2,150 64,830 64,830 0 Activities from 2013 49,475 4,295 53.770 53,770 0 Actvities from 2014 97,118 20 99,19D 1,691 97.499 Total EndingFund Balance 3 315,572 414 526 50 000 3 780 098 3 682 599 97,499 Result: City imposed Two Year Spent or Committed Test Met 3,682,59&87 0.00 106 City of La Cuinta Art In Public Places Capital Improvement Facilities Nt.,* Cammkmpnls Past Pwornenlp Tolal Prbfd YEYr Wda Cammampnt Yaw Rwrrtmle w wad Amount ApjAad Running Total 14 Adana Xhdnlad with lao _ Ca I k" V-11 Fr comet. _ FY tat" AdamdTruMan PTA 0 940 B46 1992 _ 1991 No 840 190.00% 10000i Hwy 111 TDC - Paid 0 47,579 47,579 1992 1991 47,579 48,425 10000% 10000% Hwy 111 TDC - Credits 0 1,393 1,303 1992 1991 1,393 40,818 10000% 10000% 0" 111 TDC - Future 0 22,028 22,028 1992 1991 22,028 71,B46 100.00% 10000% MfirYlreld TT25429-Painted Cove -Air Motion -Bruce Thomas 0 15,000 15,000 1992 1991 14,073 05,919 10000% cWd 1992 927 88,646 10000% Looks De Martino -Movie Theater Art Work 0 70,766 70,766 1993 1992 08,120 152,966 100-00% conrd 1093 4,648 157,612 100-00% KErr r & A Dematteis-Gale-Fritz Bums Park 0 10,000 10,000 1994 1903 10,000 167,612 10000% KEnrmamr & A Dematteis-Mosiac Tiles -Fritz Burns Park 0 10,000 10,000 1994 1993 10,000 177,612 50 00% K.Emernon & A Dematteis-Spray tower -Fritz Burns Park 0 30,040 30,040 1994 1993 8,228 1B.5,840 100-00% wnt"d 1994 21,812 207,652 100.00% Spar Cnp k Path Art Work -LOAF -Bear & Tile 0 5,000 5,000 1995 1994 5,000 212,652 100.00% Katz Burns Park - Spray Tower installation 0 16,786 16,786 1996 1094 16,786 229,436 22 95% Rancho La Cuinta - Paid 0 35,000 35,000 109E 1994 27,678 257,116 10000% conrd 1095 7,322 264,438 too 00% Ralrcho La Quinla - Credit 0 35,000 35,000 1996 1995 35,000 299,438 10000% 10000% IFribt Burns Park -Art Fernandez -Playground EquiP(Bus Shelter Panels) 0 37,000 37,000 1996 1995 25,588 325,026 10000% ponfio 1996 11,412 336,43E 10000% Nlarcm Gibbons-L C Car Wash -Mural 0 10,000 10,000 1997 1996 10,000 346,43E 10000% 100.00% EagW Hardware -Credit -Eagles 0 43,000 43,000 1997 1996 43,000 389,438 10000% 100 00% Waslangtw St. Bridgo-Navatmlomaimes & Narvor-Daslgn 0 3,000 3,000 1998 1996 3,000 392,436 10000% 100.00% Landscapha for Aolpicr-Flwyl l l/Wash StOaMaitkq An Pieces 0 18,600 113,800 1998 1096 18,800 411,238 10000% 10000% Wauhkmlon St, Bridge-Navarrete/Holmes&Narver-Construction 0 39,500 39,500 1998 logo 31,144 442,382 10000% conrd 1997 8,356 450,738 100,00% Washington St Bridge -Artwork Construction 0 21,999 21,090 1908 1997 21,999 472,737 10000% 100,00% Civic Center Art Purchase - A 0 5,003 5,003 1999 1997 5,003 477,740 10000% 100,00% Construction of Base for New Art Piece -City Hall - A 0 1,062 1,002 1999 1997 1.062 478,801 10000% 100.00% City Entrance Monuments 0 285,545 265,545 1990 1997 79,735 558,536 100 00 % conrd 1998 128,1373 687,409 conrd 1990 76,937 764,346 100.00% 107 City of La Quinta Art In Public Places Capital Improvement Facilities Capital Implovpmunl FarA4lss Oballska Pilot Program -City Street Markers -Peter Urban Cw Eniramp Monument Right -of -Way (N655) Civic Cealer Camp=- Native American themes - P Ladochy CNk CeaW Campus - LQ Mountain range - B Ware Cidc COdlar Campnn • Sandy Swan - Bronze relief map Civic Center Campus - Animal tracks - Sandy Swan Civic Center Campus- Design wnrd C#M Center Campus - CIP Admin CMc Center Campus - Available C Miuoti.n of Base For New Art Piece -City Hall - B Loos De Martino -modifications -Hwy 111 Gem of the Desert ... leakontO Court -Manuel Mendoza/Ray Lopez Phm&a 1-Jefferson SI Bridge Artwork -Design Jelrknon Bridge artwork -bridge railings -Construction PincWrepaml Oarroll art piece (donated, accepted by CC 6119/01 }Fritz Burns Park Bask for Roiman art piece (Wilderness Totem) -City Hall Pant happy artwork project-Cahuilla Family -Felicity Saner Center Art Mural Residency Inn sculpture project -Bighorn Sheep -Bill Ware Omri & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins Peace Officers Sculpture conrd Washington St Bridge Railing Civic Center Campus - Bronze Plates Civic Center Campus -Pillars of Community Tiles Embassy Suite Art Piece Jahn K"odySeufpl9ro Hwy 111 Landscape modification conrd Old Town Mural Project Eisenhower Or Bridge Railing conrd Point Happy & Solitude Art Pieces Ck4c Center Art Purchase - B La Quinta High School Wall Mural Aw 52 Bridge wrn'd tick Center Festival Purchases Library Bus Stop 4ch Sculpture Addition Arulque Bell for Old Town Adams Street Bridge/Dune Palms Bridge Site location for Air Motion Art Piece Griffin Ranch Art Pieces Museum Mural AmWvsfa Art Piece gcri'd Two Tile Murals in Old Town C40c Center Art Purchase - Destiny Allison "Time Strear SCRAP Gallery DaW Pride Art Mural CO Hall North Entrance Sculpture wnrd Point" of Sigasl Boxes Ciec Corder Art Purchase - Michael Lou Chic Center Art Purchase- Andrew Carson Doc Center Art Purchase - Dennis Kohn Cnec Center Art Purchase - Coppersmith Fine Art Studio Portal of Poppies Yntsrens Expansion Srtnal Boxes - Maria Hunt CM& Center Art Purchase - Kathy Dunham Civic Center Art Purchase - Scott Roach Civic Center Art Purchase - Kathy Ross Civic Center Art Purchase - Justine Talarsky Civic Center Art Purchase- Kan von Waning Civic Center Art Purchase - Gabriela Firehammer LaQscape Historic Plaques Stan's Vision 0/11 Memorial Civic Center Art Purchase - Randy Strong Base for Genovese Sculplure-City Hall Caleo Bay Bronze Sculpture conrd Civic Center Art Purchase - Mark Slephenson Washingtan & Ave 52 - Cush Tile Cove Welcome Signs Roundabout- Eisenhower Q Sinaloa Monument Sign conrd Civic Center An Purchase - Fine Art Woodworking o.rk'd Um Center Art Purchase - Ben Kinne word Re.11dabout • Eisenhower @ Sinaloa Sculpture wnCd d 5aEl F uwro Cummltntords 0 past Payments 96,762 Total Prolest 98.762 Yser Made Commitment 1999 Year Rtwenue Applied 1909 /Vrnaunl 9.r1' Running Total % can. %funded with fee 09,702 WV08 100.00%. 100.00% 0 15,000 15,000 1909 1999 15,000 B7B,108 100.00% 10000% 0 57,800 57,000 2000 1908 57,600 935,709 100.00% 100.00% 0 92,400 92,400 2000 1990 92,400 1,028,109 100.00% 10000% 0 35,094 35,004 2000 1999 35,094 1,063,203 100.00% 100.00% 0 13,085 13,085 2000 1999 13,085 1,076,288 100.00% 100,00% 0 23,56B 23,568 2000 1999 14,262 1,090,570 100.00% 2000 9,286 1,099,655 100,00% 0 0 0 2000 2000 0 1.099,855 0.00% 0,00% 0 6,691 6,691 2000 2000 6,691 1,106,54E 100.00% 10000% 0 2,694 2,B94 2000 2000 2,694 1,109,240 100.00% 1 100.00% 0 35,870 35,870 2001 2000 35,870 1,145,110 10000% 100.00% 0 98.800 98,800 2001 2000 98,800 1,243,910 100.00% 100.00% 0 3,000 3,000 2001 2000 3,000 1.246,910 100,00% 100,00% 0 7,800 7,800 2001 2000 7,800 1,254,710 100,00% 100,00% 0 6,995 6,995 2001 2000 6,9g5 1,261,705 10000% 10000% 0 0 0 2001 2000 0 1,261,705 Q00% 0.00% 0 94.050 94,950 2001 2000 94,950 1,356,655 100.00% 100.00% 0 4,000 4,000 2001 2000 4,000 1,360,655 100.00% 100,00% 0 0 0 2002 2000 0 1,360,655 0.00% 0.00% 0 35,000 35,000 2003 2000 35,000 1,395,655 100,00% 100.00% 0 100,000 100,000 2003 2000 32,820 1,428,475 100,00% 2001 67,180 1,495,655 100.00% 0 0 0 2003 2001 0 1,405,665 0.00% 0.00% 0 B,700 6,700 2004 2001 8,700 1,504.355 100.00% 100,00% 0 1,471 1,471 2004 2001 1,471 1,505,825 100,00% 100,00% 0 67,169 67,169 2004 2001 67,160 1,572,994 100,00% 100,00% 0 15,000 15,000 2004 2001 15,000 1,5B7,994 100.00% 100,00% 0 75,740 75,740 2004 2001 36,367 1,624,361 100.00% 2002 39,373 1,663,734 100,00% 0 4,731 4,731 2004 2002 4,731 1,668,465 100.00% 100,00% 0 226.920 226,920 2005 2002 79,920 1,748,391 100.00% 2003 146,994 1,895, 385 100.00% 0 9,950 9,950 2005 2003 9,950 1,905,335 100.00% 100.00% 0 13.448 13,448 1999 2003 13,448 1,918,783 100.00% 100.00% 0 8,690 8,600 2006 2003 8,6g0 1,927,473 100,00% 100,00% 0 200,000 200,000 2006 2003 58,430 1,985,903 100,00% 2004 141,570 2,127.473 100-00% 0 7,200 7,200 2006 2004 7.,200 2,134,673 10000% 100,00% 4 82,055 B2,055 2006 2004 82,055 2,216,72E 100.00% 100.00% 0 9,000 9,000 2006 2004 9,000 2,225,728 100.00% 100.00% 0 15,000 15,000 2006 2004 15,000 2,240,728 100.00% 100.00% 200,000 200,000 400,000 2007 2004 45,808 2,286,536 50.00% 2005 270.096 2,566,632 2006 B4,096 2,640,728 10000% 0 2,000 2,000 2007 2006 2,000 2,642,728 100.00% 100,00% 109,045 10,955 120,000 2007 2006 120,000 2,762,728 9.13% 100.00% 0 125,000 125,000 2007 2006 125,000 2,867,728 too 00% 100.00% 112,470 64,143 176,613 2007 2006 64,096 2,951,826 3632% 2007 112,515 3,064,341 10000% 0 15,500 15,500 2007 2007 15,500 3,079,841 10000% 10000% 0 5,900 5,900 2008 2007 5,900 3,085,741 10000% 100.00% 0 6,000 6,000 2008 2007 6,000 3,091,741 10000% 10000% 0 2,400 2,400 200E 2007 2,400 3,094,141 10000% 10000% 0 21,465 21,485 200E 2007 2,867 3,097.008 100.00% 2008 18.618 3.115,626 100,00% 0 9,600 9,600 2009 2008 9,600 3,125,226 100.00% 100,00% 0 850 650 2010 200E 850 3,126,076 100:00% 10000% 0 3,500 3,500 2010 200E 3,500 3,129,576 100-00% 100.00% 0 3,000 3,000 2010 2008 3,000 3,132,576 10000% 100.00% 0 2,800 2,800 2010 2006 2,800 3,135,376 100,00% 100.00% 0 11,000 11,000 2010 2008 11,000 3,146,376 100.00% 100.00% 0 37,103 37,103 2010 2008 37,103 3,183,479 100,00% 100,00% 0 6,000 6,000 2010 2008 6,000 3,169,479 100.00% 10000% 0 850 650 2011 2008 850 3,190,329 100M0% 100.00% a 2,300 2,300 2011 2008 2,300 3,192,629 100.W% 100.00% 0 766 706 2011 2008 766 3,193,395 100.00% 100.00% 0 1,600 1,600 2011 2008 1,600 3,194,995 100.00% 100.00% 0 2,500 2,500 2011 2008 2,500 3,197,495 100.00% 100,00% 0 1,550 1,550 2011 2008 1,550 3,199,045 100.00% 100,00% 0 10,100 10,100 2011 2008 10,100 3,209,145 100.00% 10000% 0 3,830 3,830 2011 2008 3,030 3,212.975 100.00% 10000% 0 15,139 15,139 2011 2008 15,139 3,226,115 100.00% 100,00% 0 25,698 25,69E 2012 2008 25,696 3,253,812 100,00% 100,00% B 10,000 10,000 2012 2008 10,000 3,263,812 100.00% 100.00% C 1,662 1,662 2012 2008 1,662 3,265,475 100.00% 100.00% 0 20,000 20,000 2013 2008 14,676 3,280,151 10000% 2009 5.324 3,285,475 10000% 0 8,200 8,200 2013 2009 8,200 3,293,675 100.00% 10000% 0 16,000 16,000 2013 2009 16.000 3,309,675 100.00% 100.00% 0 6,760 6,760 2013 2009 6,760 3,316,435 100,00% 10000% 0 28,600 28,600 2013 2009 16,355 3,332,790 100,00% 2010 12,245 3,345,035 100.00% 0 4,000 4,000 2014 2010 237 3,345,272 100.00% 2011 3,763 3,349,035 100.00% 0 3,525 3,525 2014 2011 1,561 3,350,506 100,00% 2011 1,964 3,352,560 10000% 54,420 27,210 81,630 2014 2011 51,596 3,404,156 33.33% 2012 30,034 3,434,190 10000% Fuluro Art Purchases - FY 12/13 90,257 G 90,257 1 N/A 1 2012 j 34,796 1 3,466,986 1 0 00% 108 City of La Quints Art In Public Places Capital Improvement Facilities Future Commitments Past Payments Tafal Project Year Made Commitment Year Revenue Applied Amount Applied Running Total % done %funded with Fee Capital Imica"manl Facailian Py 13f14 53,770 3522,758 wox21 2013 caia'd 2014 1,691 3:524,447 10000% Admlrr Expenses 533 533 2009 2008 533 533 100.00% 100.00% OpendN Expenses 2,977 2,977 98 1998 2,977 3,510 100.00% 100.00% Operaling Expenses 5,020 5,920 99 1999 5,920 9,430 10000% 100.00% Opraallag Expenses 3,585 3,585 2000 2000 3,595 13,015 10000% 100,00% Operating Expenses (5) (5) 2001 2001 (5) 13,010 10000% 100,00% Oparaley Expenses 1,259 1,259 2002 2002 1.259 14,269 10000% 100,00% Operating Expenses 2,706 2,706 2003 2003 2,706 16,975 100.00% 100,00% Opuroting Expenses 1,815 1,615 2006 2006 1.015 18,790 100,00% 100.00% Opornr'ng Expenses 6,590 6,590 2007 2007 6.500 25,380 10000% 100.00% Oporoft Expenses 808 808 2008 200E 608 26,186 10000% 10000% Oparaling Expenses 4,264 4.284 2009 2000 4,284 30,472 100.00% 100.00% Opora0n9 Expenses 1,056 1,050 2010 2009 1,056 31.528 100.00% 100.00% Opemring Expenses 961 961 2011 2009 961 32.489 100.00% 100.00% Oparetnp Expenses 844 844 2012 2009 844 33,333 10000% 100.00% Opanriyl Expenses 76 76 2013 2009 76 33,409 100.00% 100.00% Operating Expenses 3,483 3,483 2014 2010 3,483 36,892 100,00% 100,00% Maintenance Expenses 1,060 1,060 2001 2001 1,060 37,952 100.00% 100,00% Maintenance Expenses 770 770 2002 2002 770 38,722 100.00% 100,00% lAsnriunnnca. Expuneas 1,200 1.200 2003 2003 1,200 39,922 10000% 100.00% Maintenance Expenses 4,700 4,700 2006 2006 4,700 44,622 100.,00% 100,00% Maintenance Expenses 29,467 29.467 2007 2007 29,467 74,089 100.00% 100.00% Maintenance Expenses 14,086 14,086 2008 2008 14,086 88,175 100,00% 100.00% Maintenance Expenses 10,074 10,074 2009 2009 10,074 98,249 100,00% 100,00% Maintenance Expenses 15,069 15,009 2010 2009 15,069 113,318 100.00% too 00% Maintenance Expenses 15.020 15,020 2011 2009 15,020 128,33E 100.00% 100.00% cont'd 14,244 14,244 2012 2009 14,244 142,562 100.00% 100,00% Maintenance Expenses 10,155 10,165 2013 2009 10,155 152,737 100.00% 100.00% Maintenance Expenses 5,415 5,415 2014 2010 5,415 158,152 100.00% 100.00% fatal... I 8.B08 i 3 R7 MUM 09 3m&2LW i 3 109 110 FOF CITY / SA / HA / FA MEETING DATE: December 16, 2014 AGENDA CATEGORY: ITEM TITLE: APPROVE A RECIPIENT FOR THE 2015 BUSINESS SESSION: SENIOR INSPIRATION AWARD PROGRAM CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve a recipient for the 2015 Senior Inspiration Award Program. EXECUTIVE SUMMARY: • The Riverside County's Senior Inspiration Award Program provides the opportunity to recognize and honor outstanding senior citizens for their volunteer involvement throughout the Coachella Valley. • Each city in the Coachella Valley nominates one resident to be recognized for this program. • City staff issued requests for qualified nominees and received two. • The Community Services Commission reviewed both nominations and is recommending Dick Anderson as the recipient of the award from the City of La Quinta. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: Every year, the County of Riverside and the Coachella Valley's nine cities each select a senior citizen who demonstrates "a zest for physical and mental well-being through volunteerism and active engagement in the community." City staff sent a request for nominations (Attachment 1) to the following organizations: La Quinta Chamber of Commerce, La Quinta Historical Society, La Quinta Rotary Club, Friends of the La Quinta Library, La Quinta Arts Foundation, Friends of the La Quinta Senior Center, and Soroptimist International of La Quinta. ISE Two nominations were received: Dick Anderson (submitted by the La Quinta Rotary); and Don Adolph (submitted by the La Quinta Historical Society). Only one nomination can be submitted from each Coachella Valley city. Both nominees met the criteria for the award, which include being at least 70 years old, residing or volunteering in La Quinta, demonstrating active involvement in community affairs, and personifying a healthy and active attitude and lifestyle. The Community Services Commission reviewed the applications and recommended Mr. Anderson as the 2015 Senior Inspiration Award recipient. Mr. Anderson was nominated, but not chosen for this award in 2014.. Attachments 2 and 3 provide biographical summaries of each nominee. Mr. Anderson is a member of the La Quinta Rotary and has been an active member of Rotary International for over 20 years. He helps to secure funds through grant writing for La Quinta High School scholarships that are awarded each year to deserving students. Mr. Anderson has also volunteered on several projects in the Coachella Valley and abroad. He has worked to secure funding to bring clean water to four trailer parks in Thermal, Mecca and Oasis. He was also part of the Guatemala Literacy Project that provided text books and computers to impoverished schools in that area. The award will be presented at the Senior Inspiration Awards Luncheon held on Friday, April 10, 2015 at the JW Marriott Desert Springs in Palm Desert. ALTERNATIVES: Council may opt to select Mr. Adolph as the recipient for the 2015 Senior Inspiration Award Program. Report prepared by: Christina Calderon, Recreation Supervisor Report approved for submission by: Edie Hylton, Community Services Director Attachments: 1 . Letter requesting nominations 2. Biographical information for Dick Anderson 3. Biographical information for Don Adolph "Pa ATTACHMENT 1 October 15, 2014 Dear: Since 1992, the County of Riverside and the nine incorporated cities of the Coachella Valley have sponsored the annual Senior Inspiration Awards. Each city selects one recipient (a single man or woman) as their outstanding senior recipient for this event. This year the event will be held on Friday, April 10, 2015 at the JW Marriott Desert Springs in Palm Desert. Please submit one or more names, along with a brief summary (maximum 150 words) on why you chose that person. The following is the criteria: • The honoree should be at least 70 years old or older; • Reside in La Quinta; • Be actively involved in community affairs for a lengthy period of time; • Deserves to receive recognition and/or may not otherwise receive recognition for their service to the community; • Personify a healthy, active and contributing attitude and lifestyle. Nomination forms are enclosed for your selections. Please complete one or more and return to Christina Calderon at City Hall, 78-495 Calle Tampico, La Quinta, CA 92253 no later than November 24, 2015. Thank you for your assistance. It is most appreciated. Sincerely, DON ADOLPH, Mayor City of La Quinta Enclosure cc: City Council Edie Hylton, Community Services Director Christina Calderon, Recreation Supervisor 113 ISE] ATTACHMENT 2 ti�S� 1 RA7 JC) 2015 Senior Inspiration Awards Nomination Form Eligible recipients must: *be at least 70 years old *reside and/or volunteer in nominating city *be actively involved in community affairs for a lengthy period of time *deserve to receive recognition and/or may not otherwise receive recognition for their service to the community *personify a healthy, active, and contributing attitude and lifestyle Recipient Information Name: Don Adol Phone number: 760-771-0577 Mailing address: 55105 Riviera La Quinta, CA Email address: Reason for nomination: Don Adolph has been an active member in the La Quinta Chamber of Commerce, the La Quinta Arts Foundation, the La Quinta Historical Society and the Friends of the La Quinta Library. He is also a member of the La Quinta Rotary and has served for many years as Chair of the PGA West Architectural Committee. Don Adolph served on the La Quinta Planning Commission before being elected to city council in 1995. In 2002 he was elected Mayor and re-elected to that position in 2004, 2006, 2008, and 2010. As Mayor of La Quinta he has served on the Sunline Executive Board, the Joint Water Policy Advisory Committee and the Coachella Valley Association of Governments Executive Committee. Quote from nominating city or organization about the recipient and their volunteer work: "As mayor, Don Adolph's door was always open to every citizen of La Quinta." — submitted by La Quinta Historical Society. Please return completed nomination form to Christina Calderon no later than November 25, 2014. Forms can be emailed to ccalderon@la-guinta.org or mailed to City of La Quinta 78-450 Avenida La Fonda La Quinta, CA 92253. 115 116 ATTACHMENT 3 2015[Senior ®nspirationAwards 0 City Nomination Form Recipient Information Name: Dick Anderson Phone No: Cell 760-799-9623 Home 760 345-4286 Mailing Address: 60445 Juniper Lane, La Quinta CA.92253 Email Address: anderassociates@aol.com Reason for nomination: Dick Anderson was the driving force this year to bring clean water to 4 trailer parks located in Thermal, Mecca and Oasis. These trailer parks will not be on line with Indio Water for many years and have contaminates in the water including arsenic. Dick secured the funds to install water filters in 4 trailer parks. He is still working with agencies to secure more funds for future trailer narks and oneoine servicine. Dick Anderson is also an important part of a program called the Guatemala Literacy Project, which brings badly needed text books and computers to impoverished schools in remote areas of Guatemala. He has been a fund raiser and hands on steward of this project for many years and returns to Guatemala often to help the project. Dick has also secured funds as the grant writer for La Quinta High School scholarships that La Quinta Rotary gives every year to deserving students. Quote from nominating city or organization about the recipient and their volunteer work: Dick Anderson has been a member of Rotary International for over 20 years and is a member of La Quinta Rotary. He is the first to volunteer for any community event La Quinta Rotary supports and other projects in La Quinta. Submitted by: Sandy Stewart President la Quinta Rotary 2013-14 "n 118 z G p�� OF Tl�� CITY / SA/ HA/ FA MEETING DATE: December 16, 2014 ITEM TITLE: SET DATE AND TIME FOR A CITY COUNCIL WORKSHOP RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Hold a City Council Workshop at the La Quinta Museum from noon to 4:00 p.m. on Saturday, January 10, 2015. EXECUTIVE SUMMARY: • The last City Council Workshop (Workshop) was held in October 2013. That Workshop generated initiatives that were implemented in 2014. • Staff is recommending that the Council hold another Workshop in January 2015 to review the City's progress in implementing the 2014 initiatives, to discuss City Council/staff protocols, and to review and discuss potential 2015 initiatives. • The Workshop would be held at the La Quinta Museum and would be facilitated by Cindy Henson, lead consultant of the Henson Consulting Group. FISCAL IMPACT: The cost to prepare and implement this Workshop is projected to be $3,500. Funds have been allocated in the Fiscal Year 2014/15 Operating Budget for this endeavor. BACKGROUND/ANALYSIS: As part of the continuous improvement philosophy the City Council adopted in 2012, the City launched a variety of initiatives that reframed how the City "01 operates, looks and functions. With the seating of a new City Council and the beginning of a new year, staff recommends that the Council schedule a Workshop in early January 2015. The recommended agenda for this Workshop is: • Council Protocols — how Council Members interface with staff and the organization. • 2014 Accomplishments/Successes. • Validating Council/City Values — as identified in 2013. • 2015Initiatives. The La Quinta Museum is the proposed venue. Both the enclosed space and the patio can accommodate large and small group discussions. Since this event will be a Council meeting, the public is invited and welcome to attend. ALTERNATIVES: Alternatives to the recommended action include modifying the agenda, the location, date and time, or to not hold a Workshop at this time. Report prepared by: Frank J. Spevacek, City Manager Report approved for submission by: Frank J. Spevacek, City Manager 120 CITY / SA / HA / FA MEETING DATE: December 16, 2014 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: ACCEPT SILVERROCK GOLF COURSE RESTORATION IMPROVEMENTS PROJECT AND CONSENT CALENDAR: APPROVE CONTRACT CHANGE ORDER NO.1 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Accept the SilverRock Golf Course Restoration Improvements Project as 100 percent complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; approve Contract Change Order No. 1 ; and authorize staff to release retention in the amount of $88,090, 35 days after the Notice of Completion is recorded. EXECUTIVE SUMMARY: • The Coachella Valley Water District recently constructed a parallel canal through the Palmer Course at SilverRock Resort in order to bypass a failed section of the canal. This work impacted five holes on the golf course. • Per the original US Bureau of Reclamation license agreement for construction of the Palmer Course, the City was required to pay for the reconstruction of the golf holes. • The work has been completed and staff is requesting City Council acceptance of the improvements in order to complete the contract and allow final payment to the contractor. FISCAL IMPACT: The following is the final accounting for this project: Original Contract Amount $ 1,700,549 Contract Change Order No. 1 $ 61,247 `n Final Contract Amount including Retention $ 1,761,796 Project Budget $ 2,067,151 Final Contract Amount ($ 1,761,796) Testing, Plans, Turf, and Other Misc. Construction Costs ($ 118,004) Professional ($ 10,000) Funds Remaining $ 177,351 The $88,090 retention is included in the final contract amount. None of the Funds Remaining would be used to pay the retention. BACKGROUND/ANALYSIS: In May 2014, the Coachella Valley Water District began constructing a 4,700 linear foot parallel canal within the US Bureau of Reclamation easement; this easement traverses the back nine holes of the SilverRock golf course (Attachment 1). The parallel canal was necessary in order to restore the canal's design capacity that was compromised from differential settlement. In order to accommodate this work, the City was required to relocate the golf course irrigation system in 2013 and reconfigure the impacted golf holes. The City hired Arnold Palmer Design Company to redesign the five impacted golf holes. This was necessary in order to maintain the Arnold Palmer Signature Course brand. Arnold Palmer Design also redesigned the large bunker adjacent to the tenth green to minimize the loss of sand during wind storms. On July 15, 2014, the City Council awarded a contract in the amount of $1,700,549 to O&J Golf Construction, Inc., to construct golf course restoration improvements. On July 30, 2014, a Notice to Proceed was issued with a 40 working day contract completion time starting August 4, 2014, and ending on September 29, 2014. Contract Change Order No. 1 (Attachment 2) was subsequently needed for the addition, modification, and relocation of existing irrigation equipment, as well as a Contract Quantity Adjustment between the bid quantities and the actual quantities installed. The project was deemed substantially complete on October 24, 2014. Per project specifications, no liquidated damages or early completion incentives are recommended. The project's construction effort is now 100 percent complete and is in compliance with the plans and specifications. Staff therefore recommends acceptance of the project and release of the retention 35 days after the Notice of Completion is recorded. ALTERNATIVES: Since the project has been constructed and reviewed for conformance to the plans and specifications, staff does not recommend any alternatives. INA, Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1 . Non -subsided Portion of All American Canal 2. Contract Change Order No. 1 123 124 COACHELLA CANAL NON -SUBSIDED CANAL SECTION LEGEND ATTACHMENT 1 NON -SUBSIDED CANAL SECTION 77 L-4 STATION .y., COACHELLA CANAL ........... A W 0: AV - 1_�qrpt 11 Rw%, JL 126 CONTRACT: PROJECT NO. CONTRACTOR: SilverRock Golf Course Restoration Improvements 2013-06B O & J Golf Construction, Inc. 25920 Iris Ave. Suite 13A-339 Moreno Valley, Ca. 92551 CONTRACT CHANGE ORDER NO. 1 ATTACHMENT 2 Sheet 1 of 3 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE This Contract Change Order allows for the installation of 988 SF of 8" Thick Reinforced Concrete at Bridge Decks Total $14,928.68 This Contract Change Order allows for the installation, modification, and relocation of existing irrigation equipment Total $ 11,428.00 This Contract Change Order allows a Quantity Adjustment between the Bid Quantities and Actual Quantities Total $ 34,889.86 Original Contract Amount $ 1,700,548.90 Add This Change Order No. 1 $ 61,246.54 Revised Contract Total $ 1,761,795.44 By reason of this contract change order the time of completion is adjusted as follows; -19- days added to contract time. The revised contract completion date shall be: 10/24/14 ****************************************************************************************** Submitted By: Approved We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount sho bpve, which includes all direct and indirect overhead expenses for any delays. Accepted By: Title: 6( 1 Contractor:(W L!hh vr�� t� "�if'1�� Date: I` 6_ 127 TIENGINEERING SERVICES DIVISION (CIP)\PROJECTS\2_CONSTRUCTIONI\2013.06B SILVERROCK GOLF COURSE RESTORATION\CONSTRUCTION\PROGRESS PAYMENTS & CCO'S\CCOMI DOC 1 I O&J Golf Construction, Inc. CONSTRUCTION CONTRACT CHANGE REQUEST Date: 11/04/2014 Project Name: SilverRock Golf Course Restoration Improvements Project No.: 2013-06B Change Order No.: 01 To: City of La Quinta Department of Public Works 78-495 Calle Tampico, La Quinta CA 92253 Notice To Proceed Date: Original Contract Sum: $ 1,700,548.90 Proposal dated: 11/04/2014 has been accepted for making the following changes: CHANGE ORDER JUSTIFICATION Change Order Initiated by: ❑ Owner ❑ A/E Contractor CHANGE ORDER DESCRIPTION INCREASE/(DECREASE) Installation of 988 SF of 8" Thick Reinforced Concrete at Bridge Decks Installation, modification, and relocation of existing Irrigation Equipment $ 14,928.68 $ 11,428.00 Contract Time Days Complete* Present Contract Net Change Order Amount $ 26,356.68 This Change +19 10/24/2014 Present Contract Sum $ 1,700,548.90 New Contract Time New Contract Sum $ 1,726,905.58 *SUBSTANTIAL COMPLETION DATE This Change Order is an amendment to the Owner -Contractor Agreement, and all contract provisions shall apply unless specifically exempted. The amount and time change designated is the maximum agreed by both the Owner and Contractor for this change. This written Change Order is the entire agreement between Owner and Contractor with respect to this Change Order. No other agreement of modification shall apply to this contract provided herein. Contractor Date Authorized Owner's Representative Date O&J Golf Constructlon, Inc. 259201rls Ave Sulte 13A-339 Moreno Valley, CA 92551 Phone(951) 221-1436 Fax (951) 221-1440 128 CITY OF LA OUINTA SllverRock Resort Gott Course Reslorellon Project 2013-0BB Final Quantity Adjustment Comparison Ms. soA .I +� Item Ne. Osec. Vna I- 171d 11ra Prke OuenlX New Tdel UM PFce Ederwea Price Cod D It rIM6 1 Mobilization LS 1 $ 79,033.16 100 $79,033.16 $79,033. 10 $79,033-18 S11.40 2 SWPPP Implementation LS 1 S 32,181,05 075 $24,135,79 $32,18105 $32.10105 -$8,04520 3 Tree Protection Fence LF 1.500 $ 3.32 1,50000 $4,980,00 $3.32 $4,90000 $000 4 Oust Control LS 1 $ 35,651.20 1.00 $35,851.20 $35,851.20 S35,851 20 $000 5 q m npmao - Ms SF SF 475,000 $ 0.35 475,000.00 $166,250,00 $035 $166,25000 $000 6 RXlrreae, Stc4k Pd. Ceding, Bunker Sand I SF 14,850 $ OAO 14,850,00 $5,940,00 S0,40 $5,940.00 $0.00 7 Lan*ecnigs Unions] c1 armliic non-dankeon n iChla 6LS 1 $ 40,099.29 100 $40,009.29 $40,09929 $40,09929 $000 8 Carl Path Removal- Haul and Dispose of 0 SF 5,542 $ 3,31 5,542 GO $18,344.02 $3 31 $18,344 02 $0 00 9 Earthwork CY 12,295 $ 455 12,295.00 $55,942.25 $455 $55,94225 $000 Dart worn (a uon material o sine from for annCY 5,000 S 5.25 5,000.00 528,250,00 $525 E2B,25000 $000 ff sPmg PPlox res on-yeees, PgRkezaY1LQeenSuzroundP, I�ursans' Grocersu LS LS 1 1 f 54,835.00 S 68,531.63 100 1.00 E54,B3&00 $68.531.63 554,93500 $60,53L63 E54,B3500 $66,53183 $000 $000 13 Sodbed Preparation SF 370,000 S 0.12 370,000.00 $44,400.00 $0,12 $44.40000 $000 14 ,4' Thick PCC Golf Can Path SF 8,717 $ 5.08 9,94200 $56,470.50 $5,68 $49,512 58 $6,056 00 15 .4'Thick PCC GCP w/4' Monolithic Retaimin SF 2,782 $ 4.88 2,78200 $13,576,16 $4.88 $13,57818 $000 16 iFn pe or s atl�iM' XRA LF 1,997 S 8.00 1,99700 $15,970,00 $8.00 $15,97800 $000 17 nn rf'Ri oved or EA 9 $ 556.19 5700 $31.702,83 $550,19 $5,00571 $20,69712 18 Adjust Existing Drywall EA S $ 5,469,19 300 $16,407.57. $5,469.19 1 $16,40757 $000 19 Edge Bunker, Clean Out SF 10.000 $ 069 10,00000 $0,900.00 $0,69 $6,90ROO $000 20 4' Perforated Pipe W/Rock Beckri LF 1,OD0 $ 9.00 1,000 DO $0.000.00 $9.00 $9,000 00 $000 21 4' Non-pedoraled Pipe LF 250 $ 8,00 1.41000 $11,280.00 $&00 $2,006.06 $9,280,00 22 Bend Mat 400 10,000 $ 169 10,000.00 $18,90000 $1. Bg $16,000.00 $000 23 p 0� un ar sa ompacle�33r185 $ 86.85 18500 $16.437.25 $8885 $16,437.25 $000 24 Edge Waste Bunker, Clean Out ITN2,075 68,000 $ 0.19 288,000 00 $54,720.00 $0,19 $54,720.00 $0 tiff 25 4' Non -perforated Pipe 3,750 $ 8.00 3,750,00 $30,000.00 $6.00 $30,000.00 $000 26 ne1 plea s un er a O tsd 2'-Floor 1'-FacR S 39.75 2,675.00 $106,331.25 $3975 $106,33125 $OOg _ 27 Edge, Clean Out SF I 37,000 $ 0,47 37,0D0.00 $17,39000 $0,47 $17,390 DO $0.00 28 Supply and Spread 2' DG TN 340 S 55,75 340,00 $18,955. 00 $5575 $18,955 OD $000 29 Bunker S.W.oc xrc np SF 16,500 $ 0.75 16,500.D0 $12,375.00 $0.75 $12,375 Do $000 30 Laser Level to Percent Pitch SF 16,500 $ 0,16 18,500.00 $2,640.00 $0,16 $2,640 GO $0.04 31 419 Bermudas Fai s ou he/Te SF 370,000 $ OA9 370,000.00 $70,300.00 $019 $70,300.00 $000 32 1 Gallon Shrubs (Waste Bunkers) EA 5,819 S 14,20 5,819 GO $82,62980 $1420 $82,62980 $0. 00 33 Landscape Boulders EA 08 $ 348,20 68.00 $23,677.60 $341120 $23,87760 $0.00 34 Irrigation System (Complete) LS 1 $357,460,03 100 $357,4BB. 03 $357,46803 $357,40603 $000 35 30-Day Maintenance LS 1 $ 11,494.78 100 $11,494.78 $11,49478 $11,49478 $000 38 ea, ° g Porm and Glaan Canter LS 1 $ 2,529,00 100 $2,52900 $2,529.00 $2,52900 50.00 37 UPZ Lim FRo a ropoee e LS 1 $ 3,850.00 100 $3,85000 $3.850. 00 $3.85000 $000 36 GPS As -BUR (Drainage, and AM GC Feature LS 1 S 3,850.00 1.00 $3,850.00 $3,850.00 $3.85000 EO 00 AA7 Strip and Bury Existing Turf SF 24,500 $ 0.35 24,50000 $B,575 00 $0 35 $8.575 00 $000 AA2 Reme eBunk. and e, and Cap SF 21,100 $ 0.40 21,100.00 S8,44000 $040 $8.44000 $000 AA3 el>iwH asllflg, a0 rsv au OG-SI anipinpl LS 1 $ 850.00 1.00 $950,00 $95000 $95000 $0.00 A pprox o enpe -AMe Banker Floor E S B F ro h LS 1 $ 6,285.00 100 $0.28500 $6,285.00 $6,20500 $000 '�'S Ra her e41ur Br41 arwry. LS 1 S 6,3712E 1.00 $0,371.28 $6,371.28 S6,37128 $000 AAO Sodbed Preparation SF 31,600 S 012 31,600,00 S3,79200 $0.12 $3,70200 $000 AA7 4' HOPE Perforated Pipe with Gravel LF 50 S 900 5000 $45000 $9,00 $450 00 S0.00 AA8 4' HOPE Solid Pipe LF 50 S 600 5000 $400,00 $&GO $400 00 $0 DO AA9 i5'HDPE Solid Pipe LF 150 $ 850 15000 $1,27&00 $8,50 $1.27500 $000 AA10 12' Riser Mh Grate EA 2 $ 556.19 200 S1,112.30 $55619 $1.11238 $000 AA14 Edge Bunker, Clean Out SF 14,000 S 0Sg 14,00000 $9,660.00 $0,69 $0.60000 $0.00 AA12 4' pedoraled Pipe W/Rock Beckfi LF 1,050 $ 9,00 1,05000 $9,450.00 $8,00 $0,45000 $000 AA13 4' Non -perforated Pipe LF 100 $ 8.00 100.00 $800.00 $8.00 $800.00 $0,00 AA14 Sand Mat 400 SF 14,000 $ 1.69 14,000.00 $23,860.00 $1. Bg $23.600.00 $000 AA15 TN 260 S 88,85 26Q 00 $23,101.0C $88,85 $23,10100 $0.00 AA16 rmigaticn System (Complete) LS 1 $ 9,55003 1 W $9,559.03 $9.559,93 $9,559.93 $0.00 AA17 1 ded .sel' a aY y.keno SF 31.600 $ 019 31,000,00 $8,004.00 $0.10 S6,G0400 5000 5000 000 $0.00 SOAR ED.Do E000 Ilan $0-DO 0.00 E.00 $0.00 $000 Ilmi $000 1 0-00 30A0 SD.00 so, Do E0.O0 Total 57 13 43&7B S1,700,648.90 S34.B89.B0 129 130 {' f t ' Ir w OF T1�� CITY / SA / HA / FA MEETING DATE: December 16, 2014 AGENDA CATEGORY: ITEM TITLE: SELECT COUNCILMEMBERS AS CITY OF LA QUINTA REPRESENTATIVES ON VARIOUS BUSINESS SESSION: LOCAL, REGIONAL AND STATE COMMITTEES FOR CONSENT CALENDAR: 2015 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Select Councilmembers as City representatives to serve on various local, regional and state committees for calendar year 2015. EXECUTIVE SUMMARY: Each year, the City Council selects Councilmembers to serve on a number of committees that provide representation for the City of La Quinta at all levels of government. Attachment 1 is the list of committees. The list includes committee meeting schedules and the 2014 representatives and alternates. Committees that offer a stipend to members are identified with an asterisk. FISCAL IMPACT: Attendance at some meetings requires Councilmembers to incur reimbursable travel costs that could include mileage, airfare, meals, and/or overnight hotel stays. Travel costs for the first half of 2015 are included in the approved budget for Fiscal Year 2014/2015. For meetings scheduled in the latter half of 2015, costs will be included in the Fiscal Year 2015/2016 budget. BACKGROUND/ANALYSIS : The City of La Quinta has historically opted to be involved in various government committees relating to local, regional and state affairs. The City Council may appoint one or more of its members to these committees or may appoint a citizen to represent the City. When appointing a Council Member, the Fair Political Practices Commission allows an elected official to vote on his/her own appointment to another public agency's 131 board, committee or commission if the appropriate form is posted disclosing any compensation received. This form is posted on the City's website and will be immediately updated following this meeting. If Council opts to select a citizen representative, the City Clerk will seek applicants for the position. ALTERNATIVES: The City Council may opt to make new appointments to some or all positions; discontinue membership in one or more committees; and/or change membership in one or more committees to a citizen representative. Report prepared by: Susan Maysels, City Clerk Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1. List of Existing City Council Committee Assignments 132 2014 Assignments ATTACHMENT BOARD, COMMITTEE, COMMISSION MEETING SCHEDULE 2014 REPRESENTATIVES Animal Campus Commission 2nd Thursday, bimonthly at 9:30 a.m. Member: Kristy Franklin Alternate: Terry Henderson California Joint Powers Insurance Authority* Annual meeting in July Member: Kristy Franklin [in 2015, it is scheduled for July 15] Alternate: Terry Deerin er 2015: Chamber of Commerce Workshop/Information Bimonthly — Councilmembers rotate after 3 1" 6 mos. - Member: Robert Radi Exchange Committee (1s` appt 12/2/2014) meetings 2nd 6 mos - Member: Members: Osborne & Henderson Civic Center Art Purchase Committee Yearly, during the March art festival CS Commission Members: 2 [in 2015, the dates are March 5-8] CVAG Coachella Valley Conservation nd Member: Linda Evans Commission* 2 Thursday of each month at 11:00 a.m. Alternate: Lee Osborne CVAG Energy & Environmental Resources nd Member: Linda Evans Committee* 2 Thursday of each month at 12:00 p.m. Alternate: Lee Osborne Member: Mayor Adolph CVAG Executive Committee* Last Monday of each month at 4:30 p.m. Alternate: Kristy Franklin Member: Terry Henderson CVAG Public Safety Committee* 2nd Monday of each month at 9:00 a.m. Alternate: Linda Evans Member: Terry Henderson CVAG Transportation Committee* 1st Monday of each month at 9:30 a.m. Alternate: Linda Evans Member: Lee Osborne CVAG Homelessness Committee* 3rd Wednesday of each month at 10:00 a.m. Alternate: Linda Evans Member: Kristy Franklin Coachella Valley Economic Partnership 3rd Wednesday of each month at 8:00 a.m. Alternate: Linda Evans Coachella Valley Mountains Conservancy* 2nd Monday, every other month at 3:00 p.m. Member: Kristy Franklin Alternate: Lee Osborne Community Service Grant Review Committee Twice a year: February and September February Members: Adolph/Osborne Page 1 of 2 133 September Members: Evans/Franklin Desert !Iaavni`�GhurTi+ies F Rd Dic+rrih Annual moo+irnn [date Tao7 NO APPOINTMENT NECESSARY Member: Mayer Glans Alternate: Kristy Franklin Committee (appointed 12/2/2014) Desert Sands Unified School District Three to four meetings per school year Members: Osborne & Franklin 2x2 Committee [established 6/2013] Alternate: None Economic Development Subcommittee Members: Franklin & Osborne [established 5/20/2014] Alternate: None Greater Palm Springs Convention & Visitors 3rd Friday of Jan, March, May, June, Sept, Nov Member: Linda Evans Alternate: Terry Henderson Bureau* at 8:00 a.m. Member: Lee I sbGFRe (exp. 2016) Memhor• ri+izen rep Mark Weber Gnorrni Il rl (`nn�i imorc' 4`+�iicnr�i Committee NO APPOINTMENT NECESSARY (eX p 2017) Member: Kristy Franklin Jacqueline Cochran Regional Airport Authority* One meeting per quarter Alternate: Terry Henderson [in 2015 meetings are 1/14, 5/15, 7/15, 10/141 League of California Cities — Delegate for Annual conference & General Assembly Member: Terry HendersonAlternate: Mayor Adolph annual conference [in 2015, it is scheduled for Sept 30 to Oct 21 Riverside County Transportation Commission* 2nd Wednesday of each month at 9:00 a.m. Member: Terry Henderson [one rep appointed by every city] Alternate: Mayor Adolph Annual Regional Conference & General Delegate: Mayor Adolph So. Calif. Association of Governments Assembly (in 2015, it is scheduled for May 7 & 8) Alternate: Terry Henderson Member: Mayor Adolph Sunline Transit Agency* 4tn Wednesday of each month at 12:00 p.m. Alternate: Kristy Franklin (in 2015, no meetings in August or November) Page 2 of 2 134 z G p�� OF Tl�� CITY / SA/ HA/ FA MEETING DATE: December 16, 2014 AGENDA CATEGORY: ITEM TITLE: CONSIDERATION OF CLOSING CITY HALL ON DECEMBER 26, 2014 AND JANUARY 2, 2014 BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Direct the City Manager to close City Hall on December 26, 2014 and January 2, 2015. EXECUTIVE SUMMARY: • This year, Christmas and New Year's fall on a Thursday. Per the City's Personnel Policy, employees have the Wednesday before both holidays off, returning to work on Friday. • Customer service demand during the holiday season and, in particular, years wherein Christmas/New Year's fall on Thursday, has historically been negligible. • As Fridays are typically half -staffed due to the 9/80 Alternate Work Week Schedule, and many employees have requested a vacation day for these two days, there would be minimal service and minimal financial impact if City Hall closed on December 26, 2014 and January 2, 2015. FISCAL IMPACT: Closing City Hall these two days would not result in the City incurring additional costs as the costs are already included in the Fiscal Year 2014/15 Operating Budget. However, the lost productivity impact cost is $20,900 per day or $41,800 for both days, based on a minimal skeleton crew on those Fridays. There would be some, but minimal, utility and internet/telecommunications cost savings. 135 BACKGROUND/ANALYSIS: Christmas and New Year's fall on Thursdays this year. Per City policies, employees have holiday leave on Christmas/New Year's Eve (Wednesday) and Christmas/New Year's Day (Thursday). As is standard practice, essential maintenance and management staffs are "on -call" to respond to emergency events on these holidays. The Executive Team has evaluated customer traffic at City Hall during the holiday season as well as when Christmas/New Year's fell on Thursday. This review indicated that there were minimal customer visits to City Hall. Based on this evaluation, vacation requests for the two Fridays were granted, which leaves a minimal crew for December 26, 2014 and January 2, 2015. Given this data, the City Manager questioned the effectiveness of opening City Hall on those two Fridays. While having a skeleton crew maintain operations these days would result in work being completed, productivity may not be at its highest level. Further, when calculating the cost impact, staff finds that there would be no direct costs as employee direct and indirect costs are already accounted for in the City Operating Budget. There would be minimal cost savings resulting from reduced electric, gas and telecommunications use. There would be a lost staff productivity cost, which is estimated to be $20,900 per day or $41,800 for the two days; this cost is related to staff being paid for a holiday versus being paid to operate City Hall. Review of City Hall holiday hours for Coachella Valley cities indicates that the Cities of Rancho Mirage and Indio will be open on December 26; all other Valley cities will be closed. On January 2, 2015, the Cities of Indio, Indian Wells Palm Desert and Rancho Mirage will be open, and all other cities will be closed. Theses holidays will not fall on Thursday again for another seven years. Given this unique circumstance, it is not recommended that this be a reoccurring practice. ALTERNATIVES: City Hall could be open on both December 26, 2014 and January 2, 2015, or open only one of these two days. Report prepared by: Frank J. Spevacek, City Manager Report approved for submission by: Frank J. Spevacek, City Manager 136 TW!t 4 4Quhrw CITY / SA / HA / FA MEETING DATE: December 16, 2014 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: DISCUSS LANDSCAPE THEME FOR CITY - OWNED LOTS ON AVENUE 52 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Discuss a landscape theme for the City -owned lots on Avenue 52. EXECUTIVE SUMMARY: • The City has received numerous requests to landscape the vacant lots it owns along Avenue 52 between Desert Club Drive and Avenida Villa. • Staff proposes to use the City's standard landscape palette along Avenue 52, and a modified landscape palette for the parkways along Calle Amigo, Avenida Bermudas and Avenida Villa. • The modified palette will require less maintenance thus reducing costs. This palette may also be considered when refurbishing the north La Quinta parkways. FISCAL IMPACT: This project is included in the Capital Improvement Program for Fiscal Year 2014/2015 and is programmed to receive $313,000 from the City's General Fund. The approved budget is: BUDGET LINE ITEM BUDGET Professional: $ 15,588 Technical (Insp/Test/Survey): $ 22,963 Design: $ 21,900 Construction: $215,000 Contingency: $ 29,200 City Administration: $ 10,750 TOTAL BUDGET: $313,000 137 The Landscape Architect's preliminary estimate of probable construction costs is $1 17,000 (Attachment 1). BACKGROUND/ANALYSIS: The proposed improvements include installing landscape and irrigation along the perimeter of the three City -owned lots on Avenue 52, between Desert Club Drive and Avenida Villa as well as mulch stabilizer to the interior of the lots. This project will: • Improve one of the primary entryways into the Cove neighborhood; • Demonstrate how non -irrigated landscaping can provide contrast and interest to a streetscape; and • Provide a cost effective means for suppressing dust. The design for the Avenue 52 frontage is similar to the south side of Avenue 52 adjoining Fire Station 32 and Fritz Burns Park. The design features Washingtonia Robusta (Mexican Fan Palm), Chamaerops humulis (Mediterranean Fan Palm), and Butia capitata (Pindo Palm) palms, which are varieties that will unify the street scene; the palms would be grouped informally within a 30-foot parkway area. Crushed rock, decomposed granite, and boulders are used on the ground plane to create variety of textures and colors. Shrubs, such as Bougainvillea, Leucophyllum frutescens (Texas Ranger), Caeselphinia (Mexican Bird of Paradise), Lantana, and Callistemon "Little John" (Dwarf Bottle Brush,) are also proposed. The frontage along Calle Amigo, Avenida Bermudas, and Avenida Navarro will also feature crushed rock, decomposed granite and boulders with minimal use of drought tolerant landscape as accents. These areas are intended as a demonstration project for future landscape retrofit projects. The proposed palette includes drifts of cresta rubble with simple plantings of desert accents and succulents such as Agave Americana, Dasylerion longissima, Ocotillo and Hesperaloe. Plant groupings used outside of the Cresta Rubble areas are designed as a display section that demonstrates the use of hardscape elements and minimal planting, which will result in lower installation costs and lower long-term maintenance and water usage, while maintaining an aesthetically pleasing desert landscape environment. These landscape concepts are depicted in design layouts in Attachment 2. Report prepared by: Edward J. Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1. Preliminary Opinion of Probable Cost 2. Preliminary Design 138 ATTACHMENT 1 HERMANN DESIGN GROUP - PRELIMINARY OPINION OF PROBABLE COST City of La Quinta Landscape Construction Avenue 52 Parkway Date Revised: 12/8/2014 Prepared By: CH / Opus DESCRIPTION QTY UNIT PRICE EXTENSION LANDSCAPE PREPARATION Soil Prep, Fine Grading 15,125 SF $ 0.15 $ 2,268.75 Subtotal $ 2,268.75 TREES 10' BTH Washingtonia robusta 6 EA $ 450.00 $ 2,700.00 24" Box Tree 22 EA $ 275.00 $ 6,050.00 15 Gallon Ocotillo 10 EA $ 95.00 $ 950.00 Subtotal $ 9,700.00 SHRUBS, VINES AND GROUND COVER 15 Gallon 8 EA $ 75.00 $ 600.00 5 Gallon 153 EA $ 25.00 $ 3,825.00 Subtotal $ 4,425.00 LANDSCAPE PLANTING TOTAL $ 16,393.75 LANDSCAPE IRRIGATION Irrigation System - Shrub Drip 12,175 SF $ 1.25 $ 15,218.75 Irrigation System Controller in Pedestal 1 EA $ 2,500.00 $ 2,500.00 LANDSCAPE IRRIGATION TOTAL $ 17,718.75 LANDSCAPE CONSTRUCTION Landscape Boulders 36 TON $ 200.00 $ 7,200.00 Desert Gold Decomposed Granite 9,250 SF $ 0.65 $ 6,012.50 Apache Brown Crushed Rock 2,925 SF $ 1.25 $ 3,656.25 Cresta Rubble 2,950 SF $ 2.50 $ 7,375.00 Hydromulch with Stabilizer (Empty Lots) 62,175 SF $ 0.06 $ 3,730.50 LANDSCAPE CONSTRUCTION TOTAL $ 27,974.25 UTILITY CONSTRUCTION 1" Water Meter and Backflow (Water Meter and Backup Charges) NOT INCLUDED: Contingency Mobilization Drainage/Sewer/Water SWPPP Measures / Grading Street Improvements - Off site Water Meter and Backup Charges Landscape Maintenance Period Electrical Point of Connections 1 EA $ 10,000.00 $ 10,000.00 UTILITY CONSTRUCTION TOTAL $ 10,000.00 GRAND TOTAL $ 72,086.75 Page 1 of 1 139 HERMANN DESIGN GROUP - PRELIMINARY OPINION OF PROBABLE COST City of La Quinta Landscape Construction Calle Amigo Date Revised: 12/8/2014 Prepared By: CH / Opus LANDSCAPE PREPARATION Soil Prep, Fine grading TREES 24" Box SHRUBS, VINES AND GROUND COVER 13,550 SF 13 EA $ 0.15 $ Subtotal $ $ 275.00 $ Subtotal $ 15 Gallon 5 EA $ 75.00 $ 5 Gallon 58 EA $ 25.00 $ Subtotal $ LANDSCAPE PLANTING TOTAL $ LANDSCAPE IRRIGATION Irrigation System - Shrub Drip 11,275 SF $ 1.25 $ Irrigation System Controller in pedestal 1 EA $ 2,500.00 $ LANDSCAPE IRRIGATION TOTAL $ LANDSCAPE CONSTRUCTION Landscape Boulders Apache Brown Crushed Rock Desert Gold Decomposed Granite Cresta Rubble STREET CONTSTRUCTION Saw cut pavement and patch -up 30 TON $ 200.00 $ 2,885 SF $ 1.25 $ 8,390 SF $ 0.65 $ 2,275 SF $ 2.50 $ LANDSCAPE CONSTRUCTION TOTAL $ Allowance $ STREET CONSTRUCTION TOTAL $ GRAND TOTAL $ 2,032.50 2,032.50 3,575.00 3,575.00 375.00 1,450.00 1,825.00 7,432.50 14,093.75 2,500.00 16,593.75 6,000.00 3,606.25 5,453.50 5,687.50 20,747.25 1,000.00 1,000.00 44, 814.50 Note: We propose using the existing water meter on the east side of Navarro and saw cutting the street and extending the new mainline and wires across to the west side lots. NOT INCLUDED: Contingency Mobilization Drainage/Sewer/Water SWPPP Measures / Grading Street Improvements - Off Site Water Meter and Backup Charges Landscape Maintenance Period Electrical Point of Connections Page 1 of 1 WHO M50L 07NTOO. 507AN CAL NAME C,0MMCN NAME 51 Z V'_D WA7 AVE 52, La QUINTA, CA II 11 IN TREES 4 FALMS 6 AA5H I NSTON I A ROBU5TA "MEX I CAN I=AN PALM" 10' BTH 0.5 MOD 10 FOUOU I ERI A 5PLEN1:)EN5 "OCOTILLO" 8' HT. 0.2 LOW 5 CANES MIN. 16 CHAMAEROP5 HUM I L I5 "MED I TERRANEAN FAN PALM" 24" BOX 0.5 MOD 12 BUTIA CAPITATA "PINDO PALM" 24" BOX 0.2 LOW 5HRU 5 $ ACCFEN75 15 ASAYE AMERICANA "CENTURY PLANT" 15 SAL. 0.2 LOW '7 DASYL I RI ON LONS 1551 MA "MEX I CAN SRA55 TREE" 24" BOX 0.2 LOW 11 LEUCOPHYLLUM LANSMANIAE 'RIO BRAVO' 5 SAL. 0.2 LOW 7 TEOOMA 'SOLAR FLARE' 5 SAL. 0.5 MOD 15 CAESALP I N I A PULCHERRI MA "RED BIRD OF PARADISE" 5 SAL. 0.5 MOD IS SENNA ARTEMISIOIDES "FEATHER CASSIA" 5 SAL. 0.2 LOW 25 CALL 15TEMON '\/ I M I NAL I5 'LITTLE JOHN' 5 SAL. 0.5 MOD 25 BOUSA I NV I LLEA 'ROSENKA' 5 SAL. 0.5 MOD 41 HESPER4LOE PARYIFLORA "RED TIPPED YUCCA" 5 SAL. 0.2 LOW 6ROUNDCOVER ICI CARI55A 'GREEN CARPET' 5q LAN7ANA 'NEW SOLD' 15 DALEA OAP 1 TATA 'SIERRA GOLD' ROB � 50ULD R5 5,225 S.F. 6" D I A. M I NUS 'CREST? RUBBLE' 17,645 S.F. 5/8" D I A. 'DESERT SOLD' LA I D 2" TH I CK 5,810 S.F. 5/8" DIA. 'APACHE BROWN' L,41D 2" THICK 62,175 S.F. HYDRO MULCH W 1 TH STRAW SPRA-roED ON W 1 TH S7A51 L I ZER 66 2' 5' D 1 A. 'H I OKORY CREEK' BOULDERS O' 16' 52' 48' 7m%=:mmmm"mmm� 5 SAL. 5 SAL. 5 SAL. 0.5 MOD 0.5 MOD 0.5 MOD UP HERMANN DESIGN GROUP 77-899 WOLF RD. SUITE 102 PALM DESERT, CA 92211 LIC# 2754, EXP 04/30/16 PH. (760) 777-9131 FAX (760) 777-9132 141 142 FLAN7 L � 57 MB® Ofi . 507AN CAL NA1IIIIIIIIIIII[E NAME 51 Z 7R 5 � FALMS 3 LA Q AVE 52, La QUINTA, CA MH 0 o� 0 o 6 WASH I NGTON I A ROBUSTA "MEX I GAN FAN PALM" I O' BTH 0.5 MOD 10 FOUOU I ERI A 5101—ENDEN5 "OCOTILLO" 8' HT. C.2 LOW 8 CANES MIN. 16 CHAMAEROP5 HUM I L 15 "MED I TERRANEAN FAN PALM" 24" BOX 0.5 MOD 12 BUT I A CAP I TATA "P I NDO PALM" 24" BOX 0.2 LOW 5 UB5 I$ ACCENTS 13 AGA\/E AMERICANA "CENTURY PLANT" 15 GAL. 0.2 LOW 17 1;)A5`(L I RI ON LONG 1 SS 1 MA "MEX I CAN 6RA55 TREE" 24" BOX 0.2 LOW II LEUCOPHYLLUM LANGMANIAE 'RIO BRAVO' 5 GAL. 0.2 LOW 7 TECOMA 'SOLAR FLARE' 5 GAL. 0.5 MOD 15 CAESALP I N I A PULCHERRI MA "RED BIRD OF PARADISE" 5 GAL. 0.5 MOD S SENNA ARTEM I S I O I DES "FEATHER CA55I A" 5 GAL. 0.2 LOW 25 GALL 15TEMON \/I M I NAL I S 'LITTLE JOHN' 5 GAL. 0.5 MOD 25 BOUGA I NY I LLEA 'ROSENKA' 5 GAL. 0.5 MOD 41 HE5PERALOE PARYIFLORA "RED TIPPED YUCCA" 5 GAL. 0.2 LOW GROUNDGO\/ Iq CARISSA 'GREEN CARPET' 5 GAL. 0.5 MOD + 3�f LANTANA 'NEW GOLD' 5 GAL. 0.5 MOD 15 DALEA GAP 1 TATA 'SIERRA GOLD' 5 GAL. 0.5 MOD ROCK BOULD 5 5,225 S.F. 6" D I A. M I NUS 'CRE57A RUBBLE' 0 I "1,643 S.F. 3/8" D I A. 'DESERT GOLD' LAID 2 " THICK 5,810 S.F. 3/8" DIA. 'APACHE BROWN' LAID 2" THICK o ° 62,1'15 S.F. HYDRO MULCH WITH STRAW SPRAYED ON WITH STAB 1 L I ZER Q 66 2', 3' D I A. 'HICKORY CREEK' BOULDERS 0 0 I° Ii o•o oep O 10101 0 20' PARKWAY LIMIT �• ui �� ��� o•o I OF WORK s EXI TING BUS STOP BEN H a TRASH .•ram:' � �„�: _ h,�.._ •� _ 1, �^ �',ti' e e. _ UINTA AVE 52 PARKWAY I _ I'i I • � I i ,� • i 7m%=:mmmm"mmm� O' 16' 32' 48' rirm HERMANN DESIGN GROUP 77-899 WOLF RD. SUITE 102 PALM DESERT, CA 92211 LIC# 2754, EXP 04/30/16 PH. (760) 777-9131 FAX (760) 777-9132 143 144 Reports/ Informational Items: Report to La Quinta City Council Palm Springs International Airport Commission Meeting November 19, 2014 Action Items: The Palm Springs City Council is expected to approve the Airport's Master Plan after receipt of the environmental report: April or May. Budget: The audit for fiscal year 2013/14 is underway, and should be complete by the end of December. We continued to retire old bond debt ahead of schedule. Unrestricted cash stands at $5.3 million. Passenger Activity: October activity set another record, up 11.9% from last year. So far, 2014 is up 9.5% from 2013 — which was a record year. General: Aviation Expo: This event was not as successful as expected, due to inclement weather. Many aircraft were unable to land due to rain/winds. The promoters plan another event in 2015. Runway Re-furb: The runway refurbishment management contract is expected to receive approval by the City Council at tonight's meeting. Security Access and Paging System: The project is 30% complete. Escalators: The Bono Terminal escalators should be refurbished by summer. Bus Service: Sunline has re-evaluated the idea of providing bus service to the airport. Their conclusion was that it was too expensive to implement. BUZZ: Palm Springs local trolley service (BUZZ) will not service the airport, but they have rented space at the airport for their administrative offices. Advertising Concession: The old advertising at the airport was tired, and in need of updating. After a national RFP process, Corey Airport Services (previous vendor) was selected to operate the concession. The Commission reviewed the program, and agreed to forward it to the City Council for approval. Major elements include: - Projected revenue for the 5-year period is $4.4 million, up 56% - Outside displays will remain the same, as digital displays cannot survive the heat of summers - Interior displays will all be digital, and in the landscape format 145 Pay phone kiosks will remain digital The security area will receive 2 digital displays The major changes will be in the baggage claim area ■ All in landscape view, and lower for better visibility ■ The back wall will be all digital, and have 12-16 screens ■ Others will be re -distributed ■ This arrangement will support several new advertisers The next meeting is scheduled for December 17, 2014. Submitted: Robert G. Teal, Commissioner Palm Springs International Airport Email: bob(cbteal.us.com Phone: 760-899-4171 146 INVESTMENT ADVISORY BOARD MINUTES Wednesday, October 8, 2014 CALL TO ORDER A regular meeting of the La Quinta Investment Advisory Board was called to order at 4:06 p.m. by Chairperson Donais. PRESENT: Board Members Park, Donais, Mortenson, and Godbey ABSENT: Board Member Spirtos STAFF PRESENT: Finance Director, Rita Conrad, and Senior Secretary, Vianka Orrantia PUBLIC COMMENT - None CONFIRMATION OF AGENDA— Confirmed APPROVAL OF MINUTES Approval of the Minutes of September 10, 2014 Motion — A motion was made by Board Members Godbey/Mortenson to approve the Minutes of September 10, 2014. Motion passed unanimously., CONSENT CALENDAR ITEMS 1. Review and File Treasurer's Report for August 30, 2014 Motion — A motion was made by Board Members Park/Mortenson to receive and file the Treasurer's Report for August 30, 2014. Motion passed unanimously. INVESTMENT ADVISORY MINUTES 1 October 8, 2014 147 2. Review and File Month End Cash Report, August 2014; and the Pooled Money Investment Report — August 2014 BUSINESS SESSION 1 . Wells Fargo Business Session Mrs. Conrad presented to the Board the Wells Fargo Banking Services proposal, in addition to a handout with additional information summarizing the proposed savings to the City. General discussion ensued amongst the board and staff regarding the City's request for a reduction of fees by 10% and banking fees paid by other Cities. Motion — A motion was made by Board Members Mortenson/Park recommending to City Council the approval of an amendment to the Wells Fargo Banking Service Agreement that would lower fees by 10% and extending the existing contract for two years. Motion passed unanimously. CORRESPONDENCE AND WRITTEN MATERIAL - None BOARD MEMBER ITEMS - None DIRECTOR'S ITEMS: 1 . Continued Discussion of Reserve Policy per City Council's Request. Mrs. Conrad presented a handout summarizing the City's General Fund Reserves. ADJOURNMENT There being no further business, adjourn this eeting 56 P.M. Respectfully- ub ltte'd, Vianka , rrantia, Senior Sec tary City of La Quinta, California it was moved by Board Members Park/Godbey to Motion passed unanimously. INVESTMENT ADVISORY MINUTES 2 October 8, 2014 148 ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES WEDNESDAY, AUGUST 13, 2014 CALL TO ORDER A special meeting of the La Quinta Architectural and Landscaping Review Board was called to order at 9:02 a.m. by Planning Manager David Sawyer. PRESENT: Board Members Richard Gray, Kevin McCune, and Ray Rooker ABSENT: None STAFF PRESENT: Planning Manager David Sawyer, Associate Planner Jay Wuu, and Executive Assistant Monika Radeva Planning Manager Sawyer led the Board in the Pledge of Allegiance. PUBLIC COMMENT - None CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Board Members Gray/McCune to approve the Architectural and Landscaping Review Board Minutes of June 4, 2014, as submitted. AYES: Board Members Gray and McCune. NOES: None. ABSENT: None. ABSTAIN: Board Member Rooker. BUSINESS SESSION Site Development Permit 2014-938 submitted by Jack Tarr Development for the consideration of Phase 4 of the Washington Park Commercial Center. The proposal includes the construction of a 42,427 square -foot 12-screen movie theater, parking lot, and establishment of three future restaurant pads on 10.93 acre undeveloped site. Location: on the south side of Highway 1 1 1 , between Washington Street/Simon Drive and Adams Street (46-795 Washington Street). Associate Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Community Development Department. ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES SPECIAL MEETING AUGUST 13, 2014 `[u7 Discussion followed regarding the proposed landscaping palette and lighting. Mr. Bill Sanchez, Project Manager with Jack Tarr Development and Director of Operations with CSG Retail Management, Indio, CA — introduced himself, gave a detailed presentation of the project, and answered the Board's questions with regards to the proposed lighting, landscaping palette, perimeter wall, parking requirements, pedestrian connectivity with the future restaurant pads within Phase 4, and signage. General discussion followed and the Board suggested the following comments to the applicant for consideration: • Reconsider the use of the colors from the proposed color palette as it was somewhat random and did not accentuate the architectural features of the building. • Consider extending the proposed metal canopy at the front entry way approximately 20 feet on either side of the building and utilize a more vibrant color for it. • Consider the use of a planter along the base of the front of the building to soften its image, deflect the heat, and provide additional seating area. Mr. Sanchez asked staff if Condition of Approval No. 4 requiring 36-inch box trees was the City's standard. Staff replied it was not required by the La Quinta Municipal Code, but it had been the standard size box trees required for projects of similar size. The Board concurred with staff's recommendation. Discussion followed regarding the proposed lighting. The Board suggested the use of softer perimeter lighting and brighter interior, as well as parking lot lighting timing control to avoid over -illumination. Motion — A motion was made and seconded by Board Members Gray/Rooker recommending approval of Site Development Permit 2014-938, as submitted with staff's recommendations and the following comments for consideration: • The lighting be more defined for safety and to avoid over illumination. • The proposed colors are to be used in a manner that accentuates the architectural elements of the building. Motion passed unanimously. CORRESPONDENCE AND WRITTEN MATERIAL — None REPORTS AND INFORMATIONAL ITEMS — None ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES 2 SPECIAL MEETING AUGUST 13, 2014 150 BOARD MEMBER ITEMS — None ADJOURNMENT There being no further business, it was moved and seconded by Board Members Gray/McCune to adjourn this meeting at 9:57 a.m. Motion passed unanimously. Respectfully sub . fitted, MONIKA RADEVA, Executive Assistant City of La Quinta, California ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES 3 SPECIAL MEETING AUGUST 13, 2014 193 152 ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES WEDNESDAY, NOVEMBER 19, 2014 CALL TO ORDER A special meeting of the La Quinta Architectural and Landscaping Review Board was called to order at 10:03 a.m. by Planning Manager David Sawyer. PRESENT: Board Members Richard Gray, Kevin McCune, and Ray Rooker ABSENT: None STAFF PRESENT: Planning Manager David Sawyer, Consultant Principal Planner Nicole Criste, Associate Planner Jay Wuu, and Executive Assistant Monika Radeva Planning Manager Sawyer led the Board into the Pledge of Allegiance. PUBLIC COMMENT - None CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Board Members Gray/McCune to approve the Architectural and Landscaping Review Board Minutes of August 13, 2014, as submitted. Motion passed unanimously. BUSINESS SESSION 1 . Site Development Permit 2014-942 submitted by Beazer Homes Holdings Corp. proposing the development of a single family subdivision consisting of 82 units, as well as common area facilities on 20.8 acres. Project: Watermark Villas. Location: northwest corner of Avenue 52 and Jefferson Street. Consultant Principal Planner Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES 1 SPECIAL MEETING NOVEMBER 19, 2014 153 Ms. Kettie Cole, Vice President with Beazer Homes, Brea, CA - introduced herself, gave a detailed presentation of the proposed project, and answered the Board's questions. Mr. David Neault, Landscape Architect with Neault Associates Inc., Temecula, CA - introduced himself and answered the Board's questions with regards to the proposed landscaping, tree palette and specifications. Mr. Vance Graham, AIA, Principal with Bassenian Lagoni, Newport Beach, CA - introduced himself and answered the Board's questions with regards to the project's architectural design, the pool and surrounding recreational facilities, the paseo path, stucco, roofing options, and driveway accessibility in relation to the parking spaces in the courtyard alley street. The Board recommended that staff discuss the potential for right -in -right -out access from Jefferson Street. Motion - A motion was made and seconded by Board Members Gray/McCune recommending approval of Site Development Permit 2014-942, as submitted with staff's recommendations and the addition of the following conditions of approval: • A walking path with dog watering and clean up stations shall be added on the outer (east, west, and south sides) edge of the retention basin. • Benches, trellis, dog watering stations, and layered or meandering landscaping shall be added along the paseo path. • Benches and picnic tables shall be added in the turf area located on the east side of the pool. • Additional and more dynamic color options shall be added to the architectural color palette. • The Olive and Rhus lancia trees shall be 36' boxes, all other trees shall be 24' boxes. • All plantings shall be per specifications in the landscaping plan submitted October 15, 2014. • Only the Rhus lancia tree shall be standard trunk, all other trees shall be multi -trunk. Motion passed unanimously. ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES 2 SPECIAL MEETING NOVEMBER 19, 2014 154 2. Site Development Permit 2013-936 submitted by Bedros Darkjian proposing the construction of a 6,720 square -foot tire retail and installation store on a 0.89- acre vacant pad within the Jefferson Square commercial center. Project: American Tire Depot. Location: north of Highway 1 1 1 , between Jefferson Street and Dune Palms Road (79-840 Highway 1 1 1). Associate Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Mr. Bedros Darkjian, AIA, Project Manager with Darkjian Associates, Pasadena, CA - introduced himself, gave a brief overview of the projects, and answered the Board's questions. Motion - A motion was made and seconded by Board Members Rooker/Gray recommending approval of Site Development Permit 2013-936 as submitted with staff's recommendations and the addition of the following condition of approval: • At the front entrance, replace the California Pepper tree with a palm tree. • Reduce the density of trees, while maintaining shading requirements. • Incorporate a darker paint palette. • Utilize a climbing vine (bougainvillea) along the south -facing elevation. Motion passed unanimously. 3. Site Development Permit 2014-1005, Minor Adjustment 2014-0008, and Minor Adjustment 2014-0009 submitted by Prest Vuksic Architects proposing the construction of a new commercial retail center, including a 17,020 square -foot market (ALDI), a 3,750 square -foot drive -through restaurant (In-n-Out Burger), and a 8,500 square -foot retail pad for future commercial development. Project: La Quinta Square. Location: south of Highway 1 1 1, along Simon Drive. Associate Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Mr. David Drake, Project Manager with Pres CA - introduced himself, gave a detailed answered the Board's questions. ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES 3 t Vuksic Architects, Palm Desert, presentation of the project, and SPECIAL MEETING NOVEMBER 19, 2014 155 Mr. Kevin Staley, Property Owner and Principal with The Magellan Group, Inc., Los Angles, CA - introduced himself and answered the Board's questions with regards to the design of the commercial center. Ms. Katie Sanchez, Development Coordinator with In-N-Out Burger, Baldwin Park, CA - introduced herself and answered the Board's questions with regards to the restaurant's drive-thru operations, standard wait time, accessibility of the service entrance to the delivery trucks and frequency of deliveries. Mr. Walter Deissler, Manager Development and Architecture Architect with In- N-Out Burger, Baldwin Park, CA - introduced himself and answered the Board's questions with regards to the fast-food restaurant's standard service operations and deliveries. Mr. Keith Pelan, AICP, Planner with Kimley Horn, Orange, CA - introduced himself and answered the Board's questions with regards to the proposed architectural design. Motion - A motion was made and seconded by Board Members Rooker/Gray recommending approval of Site Development Permit 2014-1005, Minor Adjustment 2014-0008, and Minor Adjustment 2014-0009 as submitted with staff's recommendations. Motion passed unanimously. CORRESPONDENCE AND WRITTEN MATERIAL - None REPORTS AND INFORMATIONAL ITEMS - None BOARD MEMBER ITEMS - None ADJOURNMENT There being no further business, it was moved and seconded by Board Members Gray/McCune to adjourn this meeting at 12:07 a.m. Motion passed unanimously. Respectfully submitted, MO=RADExecutive Assistant City of La Quinta, California ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES 4 SPECIAL MEETING NOVEMBER 19, 2014 156 HISTORIC PRESERVATION COMMISSION MINUTES THURSDAY, SEPTEMBER 18, 2014 CALL TO ORDER A regular meeting of the La Quinta Historic Preservation Commission was called to order at 3:02 p.m. by Chairperson Redmon. PRESENT: Commissioners Leila Namvar, Maria Puente, Peggy Redmon and Chairperson Kevin Maevers ABSENT: None STAFF PRESENT: Planning Manager David Sawyer and Executive Assistant Monika Radeva Commissioner Namvar led the Commission in the Pledge of Allegiance. APPOINTMENT OF OFFICERS 1 . Appointment of Chairperson Motion — A motion was made and seconded by Commissioners Redmon/Namvar to nominate Commissioner Maevers as Chairperson. AYES: Commissioners Maevers, Namvar, Puente, and Redmon. NOES: None. ABSENT: None. ABSTAIN: None. 2. Appointment of Vice-Chariperson Motion — A motion was made and seconded Puente/Maevers to nominate Commissioner Namvar as AYES: Commissioners Maevers, Namvar, Puente, and None. ABSENT: None. ABSTAIN: None. PUBLIC COMMENT - None CONFIRMATION OF AGENDA— Confirmed HISTORIC PRESERVATION COMMISSION MINUTES 1 by Commissioners Vice Chairperson. Redmon. NOES: SEPTEMBER 18, 2014 157 APPROVAL OF MINUTES Motion - A motion was made and seconded by Commissioners Puente/Namvar to approve the Historic Preservation Commission Minutes of June 26, 2014, as submitted. AYES: Commissioners Namvar, Puente, and Chairperson Maevers. NOES: None. ABSENT: None. ABSTAIN: Commissioner Redmon. BUSINESS SESSION La Quinta Museum Update - Anne Philips, Museum Manager. 2. City of La Quinta Budget Update - Fiscal Year 2014-2015. Planning Manager Sawyer said the annual California Preservation Foundation Conference will be held from April 29 through May 2, 2015, in San Diego, CA, and the City will be able to provide some financial assistance in order to enable the Commission to attend. 3. City of La Quinta Website Update - Ideas for Additional Historic Preservation Pages. There was commission discussion and suggestions regarding potential creation of additional website pages for some of the City's landmark properties such as the La Quinta Resort, Hacienda Del Gato, Point Happy, the La Quinta Museum, etc. 4. Historic Preservation Commission Planning Calendar 2014-2015. The 2014-2015 Historic Preservation Commission Planning Calendar was reviewed. 5. Historic Preservation Commission Educational and Training Opportunities - Discussion of Potential Topics. Potential topics included onsite tours of the Coachella Valley History Museum in Indio, the Cabot's Pueblo Museum in Desert Hot Springs, along with continued use of the California Preservation Foundation topical webinars. CORRESPONDENCE AND WRITTEN MATERIAL - None. REPORTS AND INFORMATIONAL ITEMS - None. HISTORIC PRESERVATION COMMISSION MINUTES 2 SEPTEMBER 18, 2014 158 COMMISSIONER ITEMS — None. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Namvar/Puente to adjourn this meeting at 3:56 p.m. Motion passed unanimously. Respectfully submitted, �I G MONIKA RADEVA, Executive Assistant City of La Quinta, California HISTORIC PRESERVATION COMMISSION MINUTES 3 SEPTEMBER 18, 2014 159 160 HISTORIC PRESERVATION COMMISSION MINUTES THURSDAY, OCTOBER 16, 2014 CALL TO ORDER A regular meeting of the La Quinta Historic Preservation Commission was called to order at 3:03 p.m. by Chairperson Maevers. PRESENT: Commissioners Leila Namvar, Maria Puente, Linda Williams and Chairperson Kevin Maevers ABSENT: Commissioner Peggy Redmon STAFF PRESENT: Planning Manager David Sawyer and Office Assistant Beatrice Acosta Chairperson Maevers led the Commission in the Pledge of Allegiance. PUBLIC COMMENT - None CONFIRMATION OF AGENDA- Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Commissioners Puente/Namvar to approve the Historic Preservation Commission Minutes of September 18, 2014, as submitted. AYES: Commissioners Williams, Namvar, Puente and Chairperson Maevers. NOES: None. ABSENT: Commissioner Redmon. ABSTAIN: None. BUSINESS SESSION 1 . La Quinta Historical Society Update - Linda Williams, President. 2. Inventory Update - property activity. 3. 2014 - 2015 Work Program Draft. CORRESPONDENCE AND WRITTEN MATERIAL - None. REPORTS AND INFORMATIONAL ITEMS - None. HISTORIC PRESERVATION COMMISSION MINUTES 1 OCTOBER 16, 2014 IRS COMMISSIONER ITEMS ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Puente/Williams to adjourn this meeting at 4:04 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, Executive Assistant City of La Quinta, California HISTORIC PRESERVATION COMMISSION MINUTES 2 OCTOBER 16, 2014 162 PLANNING COMMISSION MINUTES TUESDAY, AUGUST 26, 2014 CALL TO ORDER A regular meeting of the La Quinta Planning Commission was called to order at 7:01 p.m. by Chairperson Wright. PRESENT: Commissioners Bettencourt, Blum, Wilkinson and Chairperson Wright ABSENT: Commissioner Fitzpatrick STAFF PRESENT: Community Development Director Les Johnson, Deputy City Attorney Kathy Jenson, Planning Manager David Sawyer, Principal Planner Wally Nesbit, Associate Planner Jay Wuu, and Executive Assistant Monika Radeva Commissioner Bettencourt led the Commission in the Pledge of Allegiance. PUBLIC COMMENT CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Commissioners Wilkinson/Bettencourt to approve the Planning Commission Minutes of July 22, 2014, as corrected. AYES: Commissioners Bettencourt, Wilkinson, and Chairperson Wright. NOES: None. ABSENT: Commissioner Fitzpatrick. ABSTAIN: Commissioner Blum. PUBLIC HEARINGS 1. Environmental Assessment 2014-635, Conditional Use Permit 2014-158, Site Development Permit 2014-938, and Sign Application 2014-1765 submitted by Jack Tarr Development for consideration of Phase 4 of Washington Park commercial center proposing the construction of a 42,427 square -foot 12-screen movie theater, parking lot, and the establishment of three future restaurant pads. Project: Washington Park Phase 4. CEQA: consideration of a Negative Declaration of environmental impact. Location: south side of Highway 1 1 1, between PLANNING COMMISSION MINUTES AUGUST 26, 2014 Washington Street/Simon Drive, Adams Street, and Avenue 47 (46-795 Washington Street). Associate Planner Jay Wuu presented the staff report, a copy of which is on file in the Community Development Department. Chairperson Wright declared the PUBLIC HEARING OPEN at 7:28 p.m. Public Speaker: Mr. Bill Sanchez, Project Manager with Jack Tarr Development and Director of Operations with CSG Retail Management, Indio, CA - introduced himself, gave a detailed presentation of the proposed project, and answered the Commission's questions regarding the proposed lighting, landscaping palette, perimeter wall, traffic impact, parking requirements, three restaurant pads, pedestrian connectivity with the future restaurant pads within Phase 4, alcoholic beverage control requirements, and signage. Public Speaker: Mr. Haseeb Qureshi, Senior Associate and Traffic Consultant with Urban Crossroads, Irvine, CA - introduced himself and answered the Commission's questions with regards to the traffic impact this project would have on the community. Public Speaker: Mr. Alvyn Riemer, La Quinta, CA - introduced himself and said he was in support of the proposed project as it will not only eliminate a large vacant lot, but it will also bring additional business to Washington Park and the surrounding commercial centers which will result in more revenue for the business owners and new jobs for the community. Public Speaker: Mr. Baird Boucher, Washington Park business owner, La Quinta, CA - introduced himself and said he was in support of the proposed project. He said the movie theater would be very beneficial to the surrounding businesses and the community. He stated he did not anticipate that the project would have a substantial traffic impact to the surrounding areas and gave examples of adjacent businesses and Saint Francis of Assisi, that deal with a similar amount of traffic volume. Public Speaker: Mr. Bob Reordan, Trilogy resident, La Quinta, CA - introduced himself and said that he and his wife have lived in La Quinta for eleven years and have always hoped that a movie theater would open in the La Quinta so they wouldn't have to drive to other communities. He's very pleased to see this project come to the community. Public Speaker: Mrs. Shelly Sanderson, Washington Park business owner, La Quinta, CA - introduced herself and said she considers La Quinta to be one of the PLANNING COMMISSION MINUTES 2 AUGUST 26, 2014 IME best communities in the Coachella Valley. She stated she was very much in support of the proposed project and was looking forward to seeing it through. Public Speaker: Mrs. Judie Harrison, La Quinta, CA - introduced herself and said there were other locations within the community that were better suited for the proposed project. She inquired as to the zoning designation and allowed uses of the affected area. Staff answered her questions and explained the review and approval process required by the La Quinta Municipal Code. Mrs. Harrison expressed a concern with regards to the traffic impacts this project would have on the residential developments that are located in close proximity to the theater and inquired as to the total number of seats that would be offered. Public Speaker: Mr. Sanchez addressed the traffic concerns and questions raised by Mrs. Harrison. Public Speaker: Mr. Qureshi noted that the traffic study accounted for a seasonal variation of trips in calculating the total impact of additional trips this project would generate. Chairperson Wright declared the PUBLIC HEARING CLOSED at 8:29 p.m. Motion - A motion was made and seconded by Commissioners Bettencourt/Wilkinson to adopt Resolution 2014-019, approving a Negative Declaration of environmental impact for Environmental Assessment 2014-635, as submitted with staff's recommendations. AYES: Commissioners Bettencourt, Blum, Wilkinson, and Chairperson Wright. NOES: None. ABSENT: Commissioner Fitzpatrick. ABSTAIN: None. Motion - A motion was made and seconded by Commissioners Bettencourt/Wilkinson to adopt Resolution 2014-020 approving Conditional Use Permit 2014-158, as submitted with staff's recommendations and the addition of Condition of Approval No. 8 to read: "Service of alcoholic beverages within the theater shall occur in accordance with the following criteria: • Sale of alcohol shall be limited to beer, wine, and frozen drinks (mixed drinks or shots are prohibited) • Each purchaser shall be given a wristband after demonstrating they are of legal drinking age • Alcoholic beverages shall be consumed at the concessions area or the auditorium • Theater staff shall perform random auditorium inspections to make sure only those with wristbands are consuming alcoholic beverages PLANNING COMMISSION MINUTES 3 AUGUST 26, 2014 165 • Drinks shall be served in cups; bottles are prohibited Any changes to the listed criteria shall be reviewed and approved by the Community Development Director, or may require Planning Commission review of the Conditional Use Permit. Any requirement set forth by a license issued by the California Department of Alcoholic Beverage Control (ABC) to serve alcohol at the theater shall prevail over any conflict or inconsistency with the aforementioned criteria. " AYES: Commissioners Bettencourt, Blum, Wilkinson, and Chairperson Wright. NOES: None. ABSENT: Commissioner Fitzpatrick. ABSTAIN: None. Motion - A motion was made and seconded by Commissioners Bettencourt/Wilkinson to adopt Resolution 2014-021 approving Site Development Permit 2014-938, as submitted with staff's recommendations. AYES: Commissioners Bettencourt, Blum, Wilkinson, and Chairperson Wright. NOES: None. ABSENT: Commissioner Fitzpatrick. ABSTAIN: None. Motion - A motion was made and seconded by Commissioners Bettencourt/Wilkinson to approve Sign Application 2014-1765, as submitted with staff's recommendations. AYES: Commissioners Bettencourt, Blum, Wilkinson, and Chairperson Wright. NOES: None. ABSENT: Commissioner Fitzpatrick. ABSTAIN: None. 2. Site Development Permit 2014-1001 submitted by Matt Nevins, Project Manage with RJT Homes, for the consideration of architectural modifications to two approved residential unit plans to be constructed on 34 lots. Project: Codorniz. CEQA: previously approved under Environmental Assessment 2004-505; no further analysis is required. Location: southeast corner of Jefferson Street and Avenue 52. Principal Planner Wally Nesbit presented the staff report, a copy of which is on file in the Community Development Department. Chairperson Wright declared the PUBLIC HEARING OPEN at 8:42 p.m. Public Speaker: Mr. Matt Nevin, Project Manager with RJT Homes, Palm Desert, CA - introduced himself, gave a brief description of the project, and answered the Commission's questions. Chairperson Wright declared the PUBLIC HEARING CLOSED at 8:43 p.m. Motion - A motion was made and seconded by Commissioners Blum/Bettencourt to adopt Resolution 2014-022, confirming the environmental determination of the PLANNING COMMISSION MINUTES 4 AUGUST 26, 2014 I.. Community Development Director, and approving Site Development Permit 2014- 1001, as submitted with staff's recommendations. AYES: Commissioners Bettencourt, Blum, Wilkinson, and Chairperson Wright. NOES: None. ABSENT: Commissioner Fitzpatrick. ABSTAIN: None. 3. General Plan Amendment 2014-128 and Zone Change 2014-146 submitted by the City of La Quinta for the consideration of amendments to the La Quinta General Plan Map and the La Quinta Zoning Map changing a property from Major Community Facilities to Village Commercial. CEQA: exempt from environmental review pursuant to Section 15061 (B)(3), Review for Exemptions of the CEQA Guidelines. Location: 51-351 Avenida Bermudas. Principal Planner Wally Nesbit presented the staff report, a copy of which is on file in the Community Development Department. Chairperson Wright declared the PUBLIC HEARING OPEN at 8:52 p.m. Public Speaker: None. Chairperson Wright declared the PUBLIC HEARING CLOSED at 8:52 p.m. Motion - A motion was made and seconded by Commissioners Wilkinson/Blum to adopt Resolution 2014-023 recommending approval of General Plan Amendment 2014-128, as submitted with staff's recommendations. AYES: Commissioners Bettencourt, Blum, Wilkinson, and Chairperson Wright. NOES: None. ABSENT: Commissioner Fitzpatrick. ABSTAIN: None. Motion - A motion was made and seconded by Commissioners Wilkinson/Blum to adopt Resolution 2014-024 recommending approval of Zone Change 2014-146, with a finding of CEQA exemption. AYES: Commissioners Bettencourt, Blum, Wilkinson, and Chairperson Wright. NOES: None. ABSENT: Commissioner Fitzpatrick. ABSTAIN: None. BUSINESS SESSION - None CORRESPONDENCE AND WRITTEN MATERIAL - None COMMISSIONER ITEMS 1 . Report on City Council meetings of August 5, 2014. 2. Chairperson Wright is scheduled to attend the September 16, 2014, City Council meeting. PLANNING COMMISSION MINUTES 5 AUGUST 26, 2014 IM. DIRECTOR'S ITEMS 1, Community Development Director Johnson informed the Commissioners of the League of California Cities Planning Commissioner Academy scheduled for March 4 — 6, 2014. 2. Staff noted that any correspondence between the Commissioners should be channeled through the City for distribution to the Commission to avoid non- compliance with the Brown Act requirements. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Blum/Bettencourt to adjourn this meeting at 9:13 p.m. AYES: Commissioners Bettencourt, Blum, Wilkinson, and Chairperson Wright. NOES: None. ABSENT: Commissioner Fitzpatrick. ABSTAIN: None. Respectfully submitted, MONIKA RADEVA, Executive Assistant City of La Quinta, California PLANNING COMMISSION MINUTES 6 AUGUST 26, 2014 168 PLANNING COMMISSION MINUTES TUESDAY, OCTOBER 14, 2014 CALL TO ORDER A regular meeting of the La Quinta Planning Commission was called to order at 7:01 p.m. by Chairperson Wright. PRESENT: Commissioners Bettencourt, Blum, Fitzpatrick, Wilkinson, and Chairperson Wright ABSENT: None STAFF PRESENT: Community Development Director Les Johnson, City Attorney William H. Ihrke, Planning Manager David Sawyer, Principal Engineer Bryan McKinney, and Executive Assistant Monika Radeva Commissioner Fitzpatrick led the Commission in the Pledge of Allegiance. PUBLIC COMMENT CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Motion — A motion was made and seconded by Commissioners Bettencourt/Blum to approve the Planning Commission Minutes of August 26, 2014, as submitted. Motion carried unanimously. PUBLIC HEARINGS 1. Environmental Assessment 2014-1003 and Development Agreement 2014-1001 submitted by Silverrock Development Company, LLC, proposing the development of two hotels with combined 340 hotel rooms, 95 hotel branded residential units, a conference center, approximately 300 resort residential units, approximately 40,000 square feet of retail space, recreation areas, and a 5,000 square -foot golf clubhouse. Project: SilverRock Resort. CEQA: Addendum to previously adopted Mitigated Negative Declaration (EA 2002-453) and subsequent Addendum (EA 2006-568) has been prepared for consideration. Location: generally located southwest of the corner of Jefferson Street and Avenue 52. PLANNING COMMISSION MINUTES OCTOBER 14, 2014 `.• Community Development Director Les Johnson presented the staff report, a copy of which is on file in the Community Development Department. Chairperson Wright declared the PUBLIC HEARING OPEN at 7:14 p.m. Public Speaker: Mr. John Gamlin, Principal with Premier Land Advisors and Partner with Silverrock Development Company, LLC, La Quinta, CA - introduced himself, gave a detailed presentation of the proposed project, and answered the Commission's questions. Chairperson Wright declared the PUBLIC HEARING CLOSED at 8:21 p.m. Motion - A motion was made and seconded by Commissioners Bettencourt/Fitzpatrick to adopt Resolution 2014-025 recommending City Council approval of Addendum to Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2002-453 and Addendum No. 2006-568, as submitted with staff's recommendations. Motion carried unanimously. Commissioner Bettencourt stated for clarification purposes, the Commission's role on this item is to make a recommendation on the development agreement as it is before them tonight and not on the competence of the developer or any financial assumptions. He further noted the materials before the Commission do not include information about any cash flows, guarantees, security documents, nor mandates to perform infrastructure by a certain time. Staff clarified that the development agreement does include a financial component with regards to DIF and other associated permit fees and that the rest of the financial terms are being addressed by City Council via a purchase sale & development agreement. Motion - A motion was made and seconded by Commissioners Wilkinson/Fitzpatrick to adopt Resolution 2014-026 recommending City Council approval of Development Agreement 2014-1001 as submitted with staff's recommendations. Motion carried unanimously. BUSINESS SESSION - None CORRESPONDENCE AND WRITTEN MATERIAL - None COMMISSIONER ITEMS 1 . Report on City Council meetings of September 16 and October 7, 2014. PLANNING COMMISSION MINUTES 2 OCTOBER 14, 2014 Iwo] 2. Vice Chairperson Wilkinson is scheduled to attend the October 21, 2014, City Council meeting. DIRECTOR'S ITEMS — None ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wilkinson/Blum to adjourn this meeting at 8:41 p.m. Motion carried unanimously. Respectfully submitted, -* WY MONIKA RADEVA, Executive Assistant City of La Quinta, California PLANNING COMMISSION MINUTES 3 OCTOBER 14, 2014 `n 172 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, NOVEMBER 10, 2014 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:31 p.m. by Commissioner Engel. R01 1 rAl 1 PRESENT: Commissioners Engel, Blakeley, Johnson, and Simonds ABSENT: None PLEDGE OF ALLEGIANCE Commissioner Simonds led the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None. CONFIRMATION OF AGENDA - Confirmed CONSENT CALENDAR 1 . APPROVE MINUTES OF OCTOBER 13, 2014 Commissioner Blakeley commented on minutes, finding that "summary action manner" very helpful. Commissioner Johnson asked if meetings are recorded. Motion — A motion was made by Commissioners Blakeley/Simonds to approve the October 13, 2014 Community Services Commission Minutes as submitted. Motion passed unanimously. BUSINESS ITEMS 1 . ELECT A CHAIRPERSON FOR THE COMMUNITY SERVICES COMMISSION Deputy Hylton presented the staff report. Motion — A motion was made by Commissioners Simonds/Blakeley to elect Commissioner Engel as the Chairperson. Motion passed unanimously. COMMUNITY SERVICES COMMISSION MINUTES NOVEMBER 10, 2014 173 2. ELECT A VICE -CHAIRPERSON FOR THE COMMUNITY SERVICES COMMISSION Deputy Hylton presented the staff report. Motion - A motion was made by Commissioners Engel/Johnson to elect Commissioner Blakeley as the Vice -Chairperson. Motion passed unanimously. 3. RECOMMEND ANNUAL MEMBERSHIP AND DAILY USE FEES FOR THE WELLNESS ADDITION AT THE SENIOR CENTER Supervisor Calderon presented the staff report. Commissioner Engel asked how the $50 compared to Desert Recreation District. Supervisor Calderon noted that the fees will be the same and future memberships will be tracked by staff. Motion - A motion was made by Commissioners Johnson/Blakeley to recommend annual membership fees for residents at $50, with a daily use fee of $5, and non- resident fees at $75, with a daily use fee of $7.50, respectively. Motion passed unanimously. STUDY SESSION 1 . DISCUSSION OF PROGRAMS AND EVENTS Supervisor Calderon presented the report. REPORTS AND INFORMATION ITEMS 1 . DEPARTMENT REPORT FOR SEPTEMBER AND OCTOBER 2014 2. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED 3. CALENDAR OF MONTHLY EVENTS COMMISSIONER ITEMS Commissioner Johnson suggested a talk in the future regarding North La Quinta landscaping issues. Deputy Hylton stated the issue will be discussed at the December Commission meeting. Commissioner Johnson stated the Water District has graded out the trail pathway from the Cove hiking trails property line out to the main property line. Commissioner Johnson stated the California Department of Fish & Wildlife were herding sheep last Wednesday by helicopter and tagging them. COMMUNITY SERVICES COMMISSION MINUTES NOVEMBER 10, 2014 174 Commissioner Johnson noted that the #10 tee at SilverRock has a fence that CVWD is replacing to look better and would like to put a commemorative plaque there in the future. Commissioner Johnson asked what the City's status is of connecting trails with the CV Link. Deputy Hylton stated that Tom Kirk, CVAG, spoke to the Commission last year regarding this project and connecting trails have not been addressed yet. Commissioner Johnson would like to see entrance monuments in North La Quinta at Washington Street and Fred Waring Drive and Washington Street and Miles Avenue. Deputy Hylton suggested these items be brought to the Council during the CIP discussions in March 2015. ADJOURNMENT There being no further business, it was moved by Commissioners Blakeley/Johnson to adjourn the meeting at 6:13 p.m. Motion passed unanimously. Respectfully submitted, ANGELA GUEREQUE, Executive Assistant City of La Quinta, California COMMUNITY SERVICES COMMISSION MINUTES NOVEMBER 10, 2014 175 176 DEPARTMENT REPORT: DECEMBER 16 DECEMBER 17 DECEMBER 20 DECEMBER 24 DECEMBER 25 DECEMBER 31 JANUARY 1 JANUARY 6 JANUARY 7 JANUARY10 JANUARY19 JANUARY 20 CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING OVERSIGHT BOARD MEETING - CANCELLED HOUSEHOLD HAZARDOUS WASTE EVENT CITY HALL CLOSED / CHRISTMAS EVE CITY HALL CLOSED / CHRISTMAS CITY HALL CLOSED / NEW YEARS EVE CITY HALL CLOSED / NEW YEARS DAY CITY COUNCIL MEETING OVERSIGHT BOARD MEETING - CANCELLED CITY COUNCIL WORKSHOP CITY HALL CLOSED / MARTIN LUTHER KING DAY CITY COUNCIL MEETING JANUARY 21 OVERSIGHT BOARD MEETING - CANCELLED FEBRUARY 3 CITY COUNCIL MEETING FEBRUARY 4 OVERSIGHT BOARD MEETING FEBRUARY 16 CITY HALL CLOSED / PRESIDENTS DAY FEBRUARY 17 CITY COUNCIL MEETING FEBRUARY 18 OVERSIGHT BOARD MEETING 177 *FECEMBER 2014 1 2 3 4 5 6 9:30 AM CVAG 4:00 PM City 10:00 AM ALRB Transportation - Council Meeting 2:00 PM Oversight TBD Newly elected Board Meeting - Council Members Sworn in and Reception 6:00 PM TREE LIGHTING CEREMONY 7 8 9 10 11 12 13 10:00 AM Pub. 7:00 PM 9:00 AM Riv. Ct. 11:00 AM CVAG Safety -tbd Planning Transportation- Converstation- ` 3:00 PM Mtns. Commission TBD Evans Conservancy - 4:00 PM 12:00 PM Energy / Franldin Investment Environental - Advisory Board Evans 5:30 PM Community Services 14 15 16 17 18 19 20 4:00 PM City 8:o0AMCV 3:00 PM 9:OOAM Household Council Economic Ptnr- Historic Convention & Hazardous Meeting Franklin Preservation Visors Waste Event 10:00 AM CVAG Bureau -Evans Homeless - Osbome 2:00 PM Oversight Board Meeting - 21 22 23 4:30 PM Exec. 7:00 PM Cmte. -tbd Planning Commission 1128 129 130 24 25 26 12:00 PM Sunline - tbd CHRISTMAS EVE - CITY HALL CLOSED CHRISTMAS - CITY HALL CLOSED 31 CITY HALL CLOSED NEWYEARS EVE 27 178 4 5 6 7 8 9 10 9:30 AM CVAG 4:00 PM CITY 10:00 AM ALRB 11:00 AM CVAG 12.00 PM -4:00 Transportation - COUNCIL 2:00 PM Converstation- PM City Council TBD MEETING OVERSIGHT Evans Workshop at the BOARD LQ Museum MEETING 11 12 13 14 15 16 17 10:00AM Pub. 7:00 PM 9:00AMRiv. Ct. 3:00 PM 9:OOAM Safety -tbd Planning Transportation- Historic Convention & Commission TBD Preservation Visitors 4:00 PM Bureau -Evans Investment Advisory Board 18 19 20 21 22 23 24 4:00PMCity e:00AMCV Council Economic Ptnr- Meeting FranMin ob 10:00 AM CVAG Homeless - Osbome City Hall Closed - MLK Day 2:00 PM Oversight Board Meeting 25 26 27 28 29 30 31 4:30 PM Exec. 7:00 PM 12:00 PM Sunline - Cmte. -tbd Planning tbd Commission 179 1 2 3 4 5 6 7 9:30AM CVAG 4:00 PM CITY 10:00AMALR8 Transportation - COUNCIL 2:00 PM TBD MEETING OVERSIGHT BOARD MEETING 8 9 10 11 12 13 14 10:00 AM Pub. 7:00 PM 9:00 AM Riv. Ct. 11:00 AM CVAG Safety -tbd Planning Transportation- Converstation- Commission TBD Evans 4:00 PM Investment Advisory Board 15 16 17 18 19 20 21 4:00 PM City 8:00AMCV 3:00 PM 9:0oAM Council EconomicPtnr- Historic Convention& Meeting Franklin Preservation Visitors Bureau -Evans 10:00 AM CVAG Homeless - Osborne City Halt Closed - Presidents 2:00 PM Day Oversight Board Meeting 22 23 24 25 26 27 28 4:30 PM Exec. 7:00 PM 12:00 PM Sunline - Cmte.-tbd Planning tbd Commission 180 CommuNiTy DEVELOPMENT DEPARTMENT HAPPY October 2014 Report 4,n Monthly Permit Center Activity •❑ 1,180 Customers Served at Counter •❑ 1,786 Telephone Calls Received .❑ 409 Submitted Permit Applications 2014 2013 Did You Know??? Permit Center Activity is UP! . Counter activity for October 2014 reflects a 34% increase from October 2013 • Total phone calls for the month of October averaged 77 calls a day Counter Contacts 0 2000 4000 6000 8000 ■ Jan ■ Feb Mar ■ Apr s May & June July Aug otal 2014 YTQ Cantaeft 909 10000 Sept Oct COMMUNITY DEVELOPMENT DEPARTMENT 181 Building • Code Compliance/Animal Control • Housing • Planning Planning Activity —Major Projects Staff is working with developers and owners on the following future projects •❑ Beazer Homes/Watermark Villas - Proposed development will include the construction of 82 single-family detached homes on approximately 21 acres, located at the northwest corner of Avenue 52 and Jefferson Street. •❑ The Andalusia Village and Spa at Coral Mountain - Proposed development will include the construction of 48 single-family detached homes and a 6,853 square -foot spa facility within the Andalusia project, located east of Madison Street, between Avenues 58 and 60. •❑ American Tire Depot - Proposed construction of an approximately 6,720 square -foot tire retail and installation store on 0.89 acre vacant pad within the Jefferson Square commercial center, located at the northwest corner of Highway 111 and Jefferson Street. October 26 October 1 Year To Date 153 Year To Date 21 October 16 October 3 Year To Date 125 Year To Date 21 Building Permits Building Permits Building Submitted Issued Inspections October 149 October 190 October 605 Year To Date 1698 Year To Date 1570 Year To Date 4820 October 145 October 154 October 703 Year To Date 1334 Year To Date 1325 Year To Date 4414 COMMUNITY DEVELOPMENT DEPARTMENT 182 Building • Code Compliance/Animal Control • Housing • Planning Open Cases October 137 Year To Date 1760 October Year To Date 217 1826 Closed Cases October Year To Date October Year To Date Open Cases October Year To Date October Year To Date 90 886 Closed Cases October Year To Date October Year To Date 71 869 83 804 Code Compliance Activity ♦ 11760 Total Opened Code Cases Year To Date ♦ 111693 Total Resolved and Closed Cases in 2014 151 1693 ■ wr_ 165 1498 CUBE COMPLIANCE COMMUNITY DEVELOPMENT DEPARTMENT 183 Building 0 Code Compliance/Animal Control • Housing • Planning 184 i� OF h TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Deputy City Manager DATE: December 16, 2014 SUBJECT: COMMUNITY SERVICES REPORT - NOVEMBER 2014 Upcoming events of the Community Services Department for January 2015: Daily Activities Social Bridge, LQ Museum Mah Jongg, LQ Museum Advance Ukulele, LQ Museum Events Wellness Center Grand Opening Humana Well -Being Walk and Healthy Fun Fair, Civic Center Campus Fitness Morning Workout, LQ Library Mat Pilates, LQ Library Tai Chi Chuan, LQ Library Flex Yoga, LQ Museum Chair Yoga, LQ Library Yoga for Health, LQ Museum Hoop Dance, Colonel Mitchell Paige Women's Kickboxing, B&G Multipurpose Hikes with Philip Ferranti, Mecca Hills Nature Walk: Where Does Our Water Come From? Hike Boo Hoff Trail, Top of La Quinta Cove Leisure Dog Training, Civic Center Campus Amphitheater Sketch & Draw, Civic Center Campus Amphitheater Cardio Tennis, Fritz Burns Tennis Courts Intermediate Bridge I, LQ Museum Sports Rojas Taekwondo, Adams Elementary Rojas Martial Arts, La Quinta High School 185 186 Community Services Department Attendance Report for November 2014 Summary Sheet Sessions Per Month Proqram 2014 2013 Variance 2014 2013 Leisure Classes 93 72 21 43 33 Special Events 150 130 20 1 3 Sports * 330 686 -356 21 16 Senior Center 103 156 -53 33 35 Total 676 1,044 -368 98 87 Senior Activies/Services (FREE) Senior Center 271 219 52 21 19 Total 271 219 52 21 19 Sports User Groups La Quinta Park AYSO 1000 1000 0 18 18 Desert Sands Harle uins RFC 40 60 -20 6 8 Coachella Valley Soccer Club 250 0 250 2 0 Desert Boot Camp 50 50 0 9 10 Sports Complex La Quinta Youth & Sports 250 250 0 19 20 PDLQ Football 150 100 50 10 9 Colonel Mitchell Paige AYSO 300 650 -350 9 13 Friday Night Lights 400 0 400 1 1 0 Facility/Park Rentals Senior Center (Private Part) CLOSED FOR RENOVATION Museum Meeting Room/ Courtyard 450 50 400 7 1 Library (Sunday Church) 375 300 75 5 4 Classroom 1050 600 450 21 12 Boys & Girls Club Gym (Sunday Church) 100 0 100 1 0 Civic Center Campus Desert Arc's Italian Festival 8000 0 8000 2 0 (Private Part) 50 100 -50 1 2 Park Rentals La Quinta Park 150 100 50 3 2 Fritz Burns Park 150 250 -100 3 5 Fritz Burns Tennis Courts 25 0 25 4 0 Total 12,790 3,510 9,280 131 104 Total Programs 13,737 4,773 8,964 2501 210 Volunteer Hours Senior Center 1 321 146 -1 15 Total Volunteer Hours 1 321 146 -115 * Taekwondo Tournament not offered in 2014. 187 Community Services Department Program Report for November 2014 2014 2013 2014 2013 Participants Participants Variance Meetings Meetings Leisure Classes Taekwondo 4- 8 (Beg.) 20 15 5 8 8 Taekwondo 4 - 8 (Inter.) 23 30 -7 8 8 Taekwondo 9 & up 9 16 -7 8 8 Taekwondo Drop -ins 7 0 7 3 0 Rojas Martial Arts 4 - up 18 0 18 8 0 Dance, Play & Pretend 4 5 -1 4 3 CMP Library Program 12 0 12 4 0 Totals 93 66 27 43 27 2014 2013 2014 2013 Participants Participants Variance Meetings Meetings Special Events Veterans Day Ceremony 150 80 70 1 1 Totals 150 80 70 1 1 2014 2013 2014 2013 Participants Participants Variance Meetings Meetings Sports Open Gym Basketball 83 122 -39 7 7 Open Gym Volleyball 127 32 95 7 2 Y-Rookies Soccer 40 35 5 3 3 Disc Golf Tournament 25 25 0 1 1 Nature Walk 14 26 -12 1 1 Nature Hike 22 0 22 1 0 Guided Hike w/Phillip Ferran 191 161 31 11 1 Totals 330 256 74 21 15 Community Services Totals 1 5731 4021 1711 651 43 `m Senior Center Program Report for November 2014 Participation Participation Variance Meetings Meetings 2014 2013 2014 2013 Senior Activities/Social Services (Free) Senior Activities 260 193 67 19 19 Senior Social Services 11 26 -15 2 0 Senior Activities/Services Total 271 219 52 21 19 Volunteers Senior Center 3 26 -23 n/a n/a Hours 32 146 -114 n/a n/a Senior Classes/ Programs Fitness Exercise (Morning Workout) 20 55 -35 10 11 Flex Yoga 6 4 2 3 4 Mat Pilates 13 25 -12 10 11 Drop -in Participation 9 0 9 4 0 Open Game Play Bridge: Social & Party 43 36 7 4 5 Mah Jongg 12 36 -24 2 4 Senior Classes/Programs Total 103 156 -53 33 35 ISENIOR CENTER TOTAL 1 374 1 375 1 -1 1 54 1 54 1 A decrease in the activity/participation due to construction. Facility is closed until January 2015. IBM Community Services Department Monthly Revenue Report for November 2014 Monthly Revenue -Facility Rentals 2014 2013 Variance Library $ 2,000.00 $ 200.00 $ 1,800.00 Museum $ 1,135.00 $ - $ 1,135.00 Senior Center * $ - $ 1,372.50 $ (1,372.50) Parks $ 665.00 $ 770.00 $ (105.00) Sports Fields $ 1,432.50 $ 1,130.00 $ 302.50 Monthly Facility Revenue $ 5,232.50 $ 3,472.50 $ 1,760.00 Monthly Revenue Senior Center ** $ 1,262.00 $ 3,599.50 $ (2,337.50) Community Services *** $ 3,819.00 $ 4,204.50 $ (385.50) Total Revenue $ 5,081.00 $ 7,804.00 $ (2,723.00) Revenue Year to Date Facility Revenue $ 19,720.00 $ 15,886.50 $ 3,833.50 Senior Center $ 5,925.00 $ 13,605.50 $ (7,680.50) Community Services $ 18,240.00 $ 20,436.50 $ (2,196.50) Total Revenue to Date $ 43,885.00 $ 49,928.50 $ (6,043.50) *Senior Center closed for renovation. ** Decrease in revenue due to minimal classes and facility closed for construction. ***Due to low attendance and relocation of Taekwondo classes. IWO Community Services Updates November 2014 The interactive water feature at La Quinta Park has been closed for the season. This feature is closed each year during the first week of November because the water becomes too cold for users to enjoy. The water feature will reopen again in the spring, usually sometime in late April. The parks landscape contractor has started the repairs of the decomposed granite trail in the Fred Wolff Nature Preserve. This trail is 1.2 miles long and was damaged during the September 8, 2014 flood event. It is expected to take at least two weeks to finish the repairs. in La Quinta Community Fitness Center Counts for November 2014 Day Memberships Sold Rubys Sold Sapphires Sold Diamonds Sold Walk-ins Sold Daily Counts Daily Totals 1 2 49 51 2 0 3 11 9 215 235 4 7 4 177 188 5 9 1 182 192 6 6 6 7 4 3 160 167 8 6 2 54 62 9 0 10 13 4 198 215 11 0 12 1 1 6 218 226 13 7 2 156 165 14 11 3 171 185 15 1 1 70 72 16 0 17 8 4 203 215 18 9 165 174 19 8 3 203 214 20 2 132 134 21 6 1 164 171 22 4 1 70 75 23 0 24 6 5 187 198 25 11 4 144 159 26 6 1 4 143 154 27 0 28 0 29 2 4 60 66 30 0 31 0 AVG 6.80 1 O 0 3.37 148.62 111.81 TTL 136 3 O 0 64 3121 3324 The Gems symbolize the Wellness System Fees Ruby Level = $50 (Self -Directed Program; One Year -Key Use) Sapphire Level = $175 (All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Designed Program by Personal Training Staff; Post -Fitness Assessment Diamond Level = $295 (All Ruby and Sapphire Level Benefits; Three Additional Personal Training Sessions) • Memberships Sold is the number of memberships sold that day. • Walk-ins are people without membership cards that are paying a daily $5 fee. • Daily counts are the number of Members coming into the center that have had their membership cards scanned by us. • The totals at the end of each row is the total of all of the above transactions for the day. `M H r.. Ila OFT1 TO: Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: December 16, 2014 SUBJECT: PUBLIC WORKS DEPARTMENT REPORT FOR NOVEMBER 2014 For the month of November 2014, the total for all maintenance expenditures recorded in GORequest was $81,532.95, with debris removal, street sweeping, irrigation work, and traffic signals being among the highest tasks in terms of cost. Public Works maintenance workers recorded 1,358 task hours associated with this work. A detailed breakdown of tasks and associated costs is presented in the attached pie chart (Attachment 1). 2. Residents continue to submit Customer Satisfaction Surveys through the GORequest system. The Public Works Department received five surveys in the month of November 2014, with residents commenting on how staff handled reported issues. Employees were rated on their effectiveness, response time, and courtesy. A summary of responses is provided below: • 100% of respondents rated Employee Courtesy as "Superior" or "Good" • 80% of respondents rated Response Times as "Superior" • 80% of respondents indicated "Exceeded" or "Met" under Expectations Met • 60% of respondents rated Employee Effectiveness as "Superior" or "Good" Surveys also include positive feedback from residents, who are pleased to be "able to report online at the time an incident is occurring." 193 3. The Citywide Slurry Seal Project has been completed, and is scheduled for final acceptance by City Council on December 16. 4. The contractor for the Wellness Center continues with the interior remodel and construction of the new addition. The contractor is currently removing and replacing the existing roof tile. A small portion of the building has been released for occupancy by City staff. The project is anticipated to be completed in January 2015. 5. The La Quinta Retirement Community on Seeley Drive (The Palms at La Quinta) is nearing completion and is scheduled to open on December 15, 2014. 6. The Griffin Ranch Clubhouse has been completed and a grand opening was held in early November. In the meantime, construction of the new homes within the development continues. 7. The Darby Estates Project, located on Darby Road, was paved on December 4. The model homes are nearly complete and are scheduled to open by the end of the year. Attachment: 1 . Total Maintenance Cost for November 2014 pie chart 194 ATTACHMENT 1 Total Maintenance Cost November 2014 Traffic Control 0% Street Sweeping $10,446.91 710 Street Sweeping (BH) $1,743.24 Sheet Sign Repair q $3,137.22 Street Sign Install $2, 068.35 Storm Drain $4,551.47 Special Events $853.15 Pothole Rondo Channel---- $2,373.22 $424.08 Pavement Marking $545.88 Parks Inspection $1,174.99 Offic Other Concrete $1,401.wo Meeting $561.78 $312.06 Curb Paintina $1, 680.79 Fred Wolf $90.46 iffiti Right of Way 1,118.48 Total Expenditures: $81,532.95 195 196 Td!t 4 4 aguraj CITY / SA / HA / FA MEETING DATE: December 16, 2014 ITEM TITLE: INTRODUCE AN ORDINANCE TO ADOPT AMENDMENTS TO ZONING PERMITTED USE TABLES REGARDING FARMING OF FIELD CROPS IN THE LOW DENSITY RESIDENTIAL ZONE; AND OF VOCATIONAL SCHOOLS IN THE REGIONAL COMMERCIAL ZONE, AND CONFIRM A DETERMINATION OF EXEMPTION PURUSANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT SECTION 15061 (13)(3) REVIEW OF EXEMPTIONS - GENERAL RULE RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: A) Move to take up Ordinance No. by title and number only and waive further reading. B) Move to introduce at first reading Ordinance No. adopting Zone Change 2014-1001 . EXECUTIVE SUMMARY: • The amendments would forgo the currently required Conditional Use Permit ("CUP") and would instead require a Minor Use Permit ("MUP") for field crop farming on land zoned "Low Density Residential," and for locating a vocational school in a "Regional Commercial" zone. • CUP's require Planning Commission consideration wherein the Community Development Director considers MUP's. This reduces the time and expense associated with CUP's. • The Planning Commission recommends adoption of both amendments. BACKGROUND/ANALYSIS: CUP vs. MUP The Zoning Ordinance allows two types of Use Permits: Conditional and Minor. In both cases, the permit is established to assure land use compatibility between the proposed use and surrounding land uses. Generally, CUP's are required of land uses that, unless appropriately conditioned, could significantly impact neighboring 197 residences and/or businesses. Similarly, MUP's are required for land uses with similar potential impacts, but of a lesser degree. Approval of a CUP requires a public hearing before the Planning Commission. The approval of a MUP requires approval of the Community Development Director. The CUP process can be lengthy, extending 3 to 4 months, while an MUP can be processed in a few weeks. Required findings for either a CUP or a MUP are identical. Therefore, the same potential impacts, along with consistency with the General Plan and Zoning Ordinance, compliance with the California Environmental Quality Act ("CEQA") and the protection of adjacent land uses are considered in both cases. As an administrative decision, a MUP does not require public notification or a public hearing, although "the director may notify residents or property owners near the subject property if the director determines on a case -by -case basis that the public interest would be served by such notification" (Section 9.200.020). This allows the Community Development Director discretion in notifying surrounding property owners and residents, based on the circumstances of each case. Please see Planning Commission Recommendation below, regarding the Commission's recommendation for noticing. Finally, as is the case with all Director or Planning Commission decisions, any interested party may appeal the decision of either a CUP or MUP, to the next highest approval authority. Low Density Residential, Section 9.40.040, Table 9-1 Property zoned Low Density Residential can currently be farmed for field crops with approval of a CUP. Row crop farming is a Permitted use in the Very Low Density Residential zone, and is prohibited in all other residential zones. As described above, the MUP process would require Community Development Director approval. Farming field crops is a low impact use, which generally will occur only on larger vacant lots prior to residential development. Aspects of field crop farming that warrant special consideration include tilling of land, use of pesticides and fertilizers, and harvesting activities. The MUP process will require the Director to consider such impacts to surrounding properties, and will have the authority to approve or deny a request, based on the significance of these impacts on a case by case basis. For example, the request that spurred consideration of this change is tied to a property located at Avenue 58 and Monroe Street. Vacant Low Density Residential properties in this area of the City are generally 5 acres or more in size, and are in proximity to where farming activity currently occurs. As a result, the use may be appropriate at this location. Conversely, vacant Low Density Residential parcels in north La Quinta are generally under an acre, and surrounded by existing single-family homes. Farming activity in this area may be of greater challenge to permit. The MUP requirements provide the Director with the opportunity to notify neighbors, when deemed necessary, and allow them to comment on an application, and to consider the neighborhood in which the use is proposed before approving or denying the project. 198 Regional Commercial, Section 9.80.040, Table 9-5 Under the current Zoning Ordinance, vocational schools require approval of a CUP in the Regional Commercial zone. The Regional Commercial zone occurs mainly along the Highway 111 corridor. Generally, these properties have developed as shopping centers, with multiple large "anchor" tenants. Vocational schools offer educational programs that directly relate to a trade. Most often vocational schools are beauty colleges, but they can include medical -related fields and culinary kitchens. These schools usually include a "hands on" training component, and therefore are open to the public for services that allow the students to train in real world conditions. Aspects of vocational schools that warrant special consideration include potential increased parking demand and depending on the trade, unusual noise and odors. In the Regional Commercial zone, the location of a vocational school can be compatible, particularly when one considers that such schools have relatively low impacts, and are best located near transit for student access. The specifics of a site, including whether sufficient parking is available, are addressed through the review of each case. The MUP requirements provide the Director with the opportunity to notify neighboring businesses or residents, and allow them to comment on an application, and to consider the setting in which the use is proposed before approving or denying the project. Findings to recommend approval of the Zoning Ordinance amendments can be made and are contained in the attached Ordinance. PLANNING COMMISSION RECOMMENDATION: At their regular meeting of November 25, 2014, the La Quinta Planning Commission adopted, on a 4-0 vote (Commissioner Fitzpatrick absent), Planning Commission Resolutions 2014-027, recommending to the City Council adoption of the proposed zone text amendments, with a finding of CEQA exemption (Attachment 1). The Planning Commission received one public comment on the proposed change, from the property owner who made the request for the change relating to field crops. The Commission had extensive discussion regarding this part of the amendment, and felt that the a request for field crop farming should require notification of surrounding property owners and residents within 500 feet, and the posting of a notice on the property. The City currently has procedures in place for providing mailed notification of surrounding property owners. The City does not, however, have procedures for the posting of notices on individual properties. The addition of a posting requirement would add a new process, and would require staff time and cost (posts, sign -making, installation) to implement. The mailed notification process has traditionally been the one implemented for most applications, and has proven to be effective. As a result, the draft ordinance does not include language requiring on -site notification. 199 AGENCY AND PUBLIC REVIEW: Public Agency Review As a text amendment that would not impact other City departments or public agencies, the request was not transmitted for development review comment. Public Notice The proposed applications were advertised in The Desert Sun newspaper on December 5, 2014. To date, no comments have been received. Any written comments received subsequent to this report will be provided at the City Council hearing. ENVIRONMENTAL REVIEW The Community Development Director has determined that the proposed zone change is exempt from environmental review under CEQA, pursuant to Section 15061(b)(3), Review for Exemptions - General Rule, in that it can be seen with certainty that there is no possibility for this action to have a significant effect on the environment. ALTERNATIVES: Alternative actions available to the City Council include discussion and incorporation of any adjustments deemed appropriate. Report prepared by: Nicole Sauviat Criste, Consulting Planner Approved for submission by: Les Johnson, Community Development Director Attachment: 1. Excerpt of Planning Commission Minutes; November 25, 2014 200 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING ZONE ORDINANCE AMENDMENT 2014-1001, AMENDING TABLES 9-1 AND 9-5 OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE, MODIFYING THE TABLE OF PERMITTED USES RELATING TO FIELD CROP FARMING IN THE LOW DENSITY RESIDENTIAL ZONE AND VOCATIONAL SCHOOLS IN THE REGIONAL COMMERCIAL ZONE CASE: ZONE ORDINANCE AMENDMENT 2014-1001 APPLICANT: CITY OF LA QUINTA CEQA: SECTION 15061(b)(3) REVIEW FOR EXEMPTIONS - GENERAL RULE WHEREAS, the City Council of the City of La Quinta, California did, on the 161" day of December, 2014, hold a duly noticed public hearing for review of a City -initiated request of a Zoning Ordinance Amendment to modify Tables 9-1 and 9-5 of Title 9 (Zoning) of the La Quinta Municipal Code; and WHEREAS, the Planning Commission of the City of La Quinta did, on the 251" day of November, 2014, hold a duly noticed Public Hearing to consider the aforementioned Zone Ordinance Amendment; and, WHEREAS, subsequent to said Public Hearing, the Planning Commission of the City of La Quinta did adopt Planning Commission Resolution 2014-027 to recommend to the City Council adoption of said Zone Ordinance Amendment; and, WHEREAS, said Zone Ordinance Amendment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the La Quinta Community Development Director has determined that the Zone Ordinance Amendment is exempt from CEQA review pursuant to Section 15061 (b)(3), Review for Exemptions - General Rule; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, the La Quinta City Council did make the following mandatory findings to justify adoption of said Zone Ordinance Amendment: 1. The proposed Zoning Ordinance Amendment is consistent with the goals, objectives and policies of the General Plan. The proposed amendments are 201 Ordinance No. Zone Ordinance Amendment 2014-1001 Low Density Residential, Section 9.40.040, Table 9-1 Regional Commercial, Section 9.80.040, Table 9-5 Adopted: December 16, 2014 Page 2 supported by Policy LU-3.1, relating to neighborhood character preservation; Policy LU-4.1, relating to compatible development; Goal LU6 and Policies LU- 6.1, LU-6.2 and LA-6.6 relating to providing a broad range of commercial and educational opportunities and developments. 2. Approval of the Zoning Ordinance Amendment will not create conditions materially detrimental to the public health, safety and welfare, and will have no impacts on the public health, safety and welfare. The amendment allows for the streamlining of the approval process while maintaining safeguards, including surrounding property owner and resident notifications, to assure land use compatibility. 3. The Zoning Ordinance Amendment has been determined to be exempt from the California Environmental Quality Act in that the proposed changes to the Municipal Code will have no effect on the environment. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. The La Quinta Zoning Ordinance is hereby amended as follows and made a part of this Ordinance. Table 9-1 is amended to allow field crop farming with approval of a Minor Use Permit in the Low Density Residential zone. 2. Table 9-5 is amended to allow vocational school with approval of a Minor Use Permit in the Regional Commercial zone. SECTION 2. ENVIRONMENTAL: A review for exemption was conducted under the California Environmental Quality Act (CEQA). The Community Development Department determined that the proposed Zone Ordinance Amendment is exempt from environmental review under CEQA, pursuant to Section 15061(b)(3), Review for Exemptions of the CEQA Guidelines, in that it can be seen with certainty that there is no possibility for these actions to have a significant effect on the environment. SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. 202 Ordinance No. Zone Ordinance Amendment 2014-1001 Low Density Residential, Section 9.40.040, Table 9-1 Regional Commercial, Section 9.80.040, Table 9-5 Adopted: December 16, 2014 Page 3 SECTION 4. POSTING: The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held this 161h day of December, 2014, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 203 Ordinance No. Zone Ordinance Amendment 2014-1001 Low Density Residential, Section 9.40.040, Table 9-1 Regional Commercial, Section 9.80.040, Table 9-5 Adopted: December 16, 2014 Page 4 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA ) I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. (enter number) which was introduced at a regular meeting on the (date) day of (month), (year), and was adopted at a regular meeting held on the (date) day of (month), (year), not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in the Rules of Procedure adopted by City Council Resolution No. 2014-013. SUSAN MAYSELS, City Clerk City of La Quinta, California DECLARATION OF POSTING I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on pursuant to Council Resolution. SUSAN MAYSELS, City Clerk City of La Quinta, California 204 ATTACHMENT 1 PLANNING COMMISSION MINUTES TUESDAY, NOVEMBER 25, 2014 CALL TO ORDER A regular meeting of the La Quinta Planning Commission was called to order at 7:00 p.m. by Chairperson Wright. PRESENT: Commissioners Bettencourt, Blum, Wilkinson, and Chairperson Wright ABSENT: Commissioner Fitzpatrick STAFF PRESENT: Planning Manager David Sawyer, Consultant Principal Planner Nicole Criste, and Executive Assistant Monika Radeva Commissioner Blum led the Commission in the Pledge of Allegiance. PUBLIC COMMENT CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Commissioners Blum/Bettencourt to approve the Planning Commission Minutes of October 14, 2014, as submitted with the addition of the following: Commissioner Bettencourt asked for the following discussion to be added to Public Hearing Item 1 , page 2, after paragraph 5: "Commissioner Bettencourt stated for clarification purposes, the Commission's role on this item is to make a recommendation on the development agreement as it is before them tonight and not on the competence of the developer or any financial assumptions. He further noted the materials before the Commission do not include information about any cash flows, guarantees, security documents, nor mandates to perform infrastructure by a certain time. Staff clarified that the development agreement does include a financial component with regards to DlF and other associated permit fees and that the rest of the PLANNING COMMISSION MINUTES NOVEMBER 25, 2014 205 financial terms are being addressed by City Council via a purchase sale & development agreement. " AYES: Commissioners Bettencourt, Blum, Wilkinson, and Wright. NOES: None. ABSENT: Commissioner Fitzpatrick. ABSTAIN: None. ail 4[0l:I:re1 ]I1[CV 1. Zoning Ordinance Amendment 2014-1001 submitted by the City of La Quinta proposing amendments to zoning ordinance permitted use tables to address the farming of field crops in the low density residential zone; and of vocational schools in the regional commercial zone. CEQA: exempt from environmental review pursuant to Chapter 2.6, Section 21080 of the Public Resources Code and Section 15061 (13)(3), Review for Exemptions of the CEQA Guidelines. Location: city- wide. Consultant Principal Planner Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Discussion ensued between the Commission and staff and included: • Explanation of the City's current noticing procedures for both Conditional Use Permit and Minor Use Permit applications. • Commissioner's desire to ensure appropriate noticing of applications with potential to effect nearby properties and uses. • Explanation of typical types of trade schools and the definition of field crop farming. Chairperson Wright declared the PUBLIC HEARING OPEN at 7:38 p.m. Public Speaker: Mr. Joe Hammer, Indian Wells, CA — introduced himself and said he owned the property located at the southwest corner of Avenue 58 and Monroe Street. He said his request to rezone the property approximately a year ago was not approved and he would like to be able to go back to farming field crops on that property as he had been doing since 1984-85. He said the proposed streamlining of the process would make this a lot faster and financially feasible. Chairperson Wright declared the PUBLIC HEARING CLOSED at 7:54 p.m. PLANNING COMMISSION MINUTES 2 NOVEMBER 25, 2014 206 Motion - A motion was made and seconded by Commissioners Blum/Bettencourt to adopt Resolution 2014-027 recommending City Council approval of Zoning Ordinance Amendment 2014-1001, as submitted with staff's recommendations and the addition of the following: The director shall notify residents and property owners within 500 feet of the subject property and notice the property itself. AYES: Commissioners Bettencourt, Blum, Wilkinson, and Wright. NOES: None. ABSENT: Commissioner Fitzpatrick. ABSTAIN: None. The Commission recommended that staff look into ordinance refinements to streamline approval of additional land uses. BUSINESS SESSION 1. Determination of significance regarding installation of facade for future sign locations. Speaker: Mr. Robert Ricciardi, Applicant and President of Robert H. Ricciardi Architect, Bermuda Dunes, CA - introduced himself, described the proposed sign changes to the one-story buildings at the Plaza La Quinta Shopping Center located at the southwest corner of Highway 111 and Washington Street, and answered the Commission's questions. Motion - A motion was made and seconded by Commissioners Blum/Wilkinson to determine the proposed architectural changes to constitute a "not significant effect on the overall aesthetic or architectural style of the building" and to recommend approval by the Community Development Director. AYES: Commissioners Bettencourt, Blum, Wilkinson, and Wright. NOES: None. ABSENT: Commissioner Fitzpatrick. ABSTAIN: None. CORRESPONDENCE AND WRITTEN MATERIAL - None COMMISSIONER ITEMS 1 . Report on City Council meetings of October 21, November 4 and 18, 2014. 2. Chairperson Wright is scheduled to attend the December 2, 2014, City Council meeting. DIRECTOR'S ITEMS - None PLANNING COMMISSION MINUTES 3 NOVEMBER 25, 2014 207 ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Blum/Bettencourt to adjourn this meeting at 8:32 p.m. Motion carried unanimously. Respectfully submi ted, MONIKA RADEVA, Executive Assistant City of La Quinta, California PLANNING COMMISSION MINUTES 4 NOVEMBER 25, 2014 208