The URL can be used to link to this page

2015 01 20 CCN City Council agendas and staff reports are now available on the City's web page: ,la-quinta,org CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, JANUARY 20, 2015 AT 4:00 P.M. CALL TO ORDER ROLL CALL: Councilmembers: Franklin, Osborne, Pena, Radi, Mayor Evans CLOSED SESSION - NONE PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS PUBLIC WORKS AWARD FROM AMERICAN PUBLIC WORKS ASSOCIATION CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. 1 . APPROVE MINUTES OF JANUARY 6, 2015 5 2. ADOPT RESOLUTION REQUESTING ENERGY EFFICIENCY 13 TECHNICAL ASSISTANCE FROM THE CALIFORNIA ENERGY COMMISSION [RESOLUTION 2015-0041 CITY COUNCIL AGENDA JANUARY 20, 2015 PAGE 3. ADOPT RESOLUTION TO APPROVE AMENDMENT TO WESTERN 17 RIVERSIDE COUNCIL OF GOVERNMENTS' JOINT POWERS AGREEMENT ADDING CITY OF LA QUINTA AS AN ASSOCIATE MEMBER TO PARTICIPATE IN THE CALIFORNIA HOME ENERGY RENOVATION OPPORTUNITY PROGRAM [RESOLUTION 2015-0051 4. APPROVE OVERNIGHT TRAVEL FOR THE CITY CLERK TO 55 ATTEND QUARTERLY LEAGUE OF CALIFORNIA CITIES ADMINISTRATIVE POLICY COMMITTEE MEETING IN SACRAMENTO, CALIFORNIA - JANUARY 16, 2015 5. APPROVE DEMAND REGISTERS DATED DECEMBER 19, 57 DECEMBER 30, 2014 AND JANUARY 9, 2015 6. DENIAL OF CLAIM FOR DAMAGES FILED BY ANNA AND 81 GUILLERMO VARGAS; DATE OF LOSS - SEPTEMBER 8, 2014 7. DENIAL OF CLAIM FOR DAMAGES FILED BY DIANE 83 SCURLOCK; DATE OF LOSS - SEPTEMBER 8, 2014 8. DENIAL OF CLAIM FOR DAMAGES FILED BY JAMES AND 85 DONNA NOWLIN; DATE OF LOSS - SEPTEMBER 8, 2014 9. DENIAL OF CLAIM FOR DAMAGES FILED BY JOSEPH 87 ARSANTO; DATE OF LOSS - SEPTEMBER 8, 2014 10. DENIAL OF CLAIM FOR DAMAGES FILED BY JOSE OCHOA- 89 TORRES; DATE OF LOSS - NOVEMBER 14, 2014 11. AUTHORIZE OVERNIGHT TRAVEL FOR PLANS EXAMINER/ 91 INSPECTIONS SUPERVISOR TO ATTEND CRW PERMIT SOFTWARE TRAINING ON FEBRUARY 2-6, 2015, IN CARLSBAD, CALIFORNIA 12. RECEIVE AND FILE TREASURER'S REPORT DATED NOVEMBER 93 30, 2014 BUSINESS SESSION 1. SELECT A REPRESENTATIVE FOR COACHELLA VALLEY WATER 107 DISTRICT'S JOINT POLICY COMMITTEE CITY COUNCIL AGENDA 2 JANUARY 20, 2015 PAGE 2. APPROPRIATE FUNDING, ADD THE LIBRARY IMPROVEMENTS 109 PROJECT TO THE FISCAL YEAR 2014/2015 CAPITAL IMPROVEMENT PLAN, AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH COACHELLA VALLEY ENGINEERS, INC. STUDY SESSION - NONE REPORTS AND INFORMATIONAL ITEMS 1 . CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 7. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin) 8. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin) 9. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin) 10. SUNLINE TRANSIT AGENCY (Franklin) 1 1 . CVAG PUBLIC SAFETY COMMITTEE (Osborne) 12. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Osborne) 13. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) 14. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne) 15. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE 16. ANIMAL CAMPUS COMMISSION (Pena) 17. CIVIC CENTER ART PURCHASE COMMITTEE (Pena and Radi) 18. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Radi) 19. CVAG TRANSPORTATION COMMITTEE (Radi) 20. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Radi) 21. PALM SPRINGS AIRPORT COMMISSION REPORT 141 DEPARTMENTAL REPORTS 1 . CITY MANAGER - THE EAST VALLEY ECONOMIC GROUP 143 2. CITY ATTORNEY 3. CITY CLERK - UPCOMING EVENTS AND CITY CALENDAR 149 4. COMMUNITY SERVICES A. DEPARTMENT REPORT - DECEMBER 2014 155 B. QUARTERLY MARKETING REPORT 163 5. PUBLIC WORKS - DEPARTMENT REPORT - DECEMBER 2014 173 6. POLICE DEPARTMENT QUARTERLY REPORT 179 CITY COUNCIL AGENDA 3 JANUARY 20, 2015 7. FIRE DEPARTMENT QUARTERLY REPORT 197 MAYOR'S AND COUNCIL MEMBER'S ITEMS PUBLIC HEARINGS — NONE The next regular meeting of the City Council will be held on February 3, 2015, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 1 1 1, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on January 16, 2015. DATED: January 16, 2015 SUSAN MAYSELS, City Clerk City of La Quinta, California Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 777-7103. A one (1) week notice is required. • If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 4 JANUARY 20, 2015 CONSENT: 1 CITY COUNCIL MINUTES TUESDAY, JANUARY 6, 2015 A regular meeting of the La Quinta City Council was called to order at 3.30 p.m. by Mayor Evans. PRESENT: Councilmembers Franklin, Osborne, Pena, Radi, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON AGENDA - None CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT AVENIDA MONTEZUMA AND AVENIDA NAVARRO ADJACENT TO THE EAST SIDE OF FRANCIS HACK PARK (APNS: 773-077-015 AND 773-101- 013). CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER NEGOTIATING PARTY: CITY OF LA QUINTA AND LA QUINTA HOUSING AUTHORITY UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT COUNCIL RECESSED TO JOINT CLOSED SESSION AT 3:32 P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 4:03 P.M. WITH ALL MEMBERS PRESENT. NO ACTIONS WERE TAKEN IN CLOSED SESSION THAT REQUIRES REPORTING PURSUANT TO GOVERNMENT CODE SECTION 54957.1 (BROWN ACT). Mayor Evans led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER: Allen Worthy, homeless — Mr. Worthy congratulated new Councilmembers, thanked Animal Control Officer Kevin Meredith, and provided information about his claims against the City of Palm Springs Police Department. PUBLIC SPEAKER: Neeta Quinn, La Quinta — Ms. Quinn provided a hand out of her comments regarding sustainable development, which is available in the City Clerk's Office. CITY COUNCIL MINUTES JANUARY 6, 2015 6i CONFIRMATION OF AGENDA City Manager Spevacek introduced the new Emergency Operations Center Manager, Tawny Castro, who works for the City by contract with the Riverside County Fire Department. Mayor Evans introduced the new La Quinta Fire Chief, Alex Gregg, of the Riverside County Fire Department. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS A presentation by Queen Scheherazade and her court was made on behalf of the upcoming Riverside County Fair and National Date Festival. CONSENT CALENDAR 1. APPROVE MINUTES OF DECEMBER 16, 2014 2. APPROVE DEMAND REGISTERS DATED DECEMBER 9 AND DECEMBER 12, 2014 3. DENIAL OF CLAIM FOR DAMAGES FILED BY JONATHAN REISS; DATE OF LOSS — J U N E 17, 2014 4. DENIAL OF CLAIM FOR DAMAGES FILED BY RED HAMMAN AND JOYCE LITCH; DATE OF LOSS — SEPTEMBER 8, 2014 5. DENIAL OF CLAIM FOR DAMAGES FILED BY MICHAEL AND ROBIN HENDRICKS; DATE OF LOSS SEPTEMBER 8, 2014 6. pulled by Councilmember Radi and moved to the Business Session for discussion and separate vote>>> APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH MATRIX CONSULTING GROUP FOR A CRIME TREND AND SERVICE STUDY 7. ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE OFF -SITE AND ON - SITE IMPROVEMENTS FOR LA QUINTA RETIREMENT COMMUNITY (PARCEL MAP NO. 36405) 8. ADOPT RESOLUTION GRANTING APPROVAL OF A FINAL MAP TO SUBDIVIDE A LOT LOCATED WITHIN THE QUARRY DEVELOPMENT (TENTATIVE PARCEL MAP 36602) 9. SECOND READING AND ADOPTION OF ORDINANCE NO. 523 APPROVING CHANGES TO PERMIT REQUIREMENTS FOR FIELD CROP FARMING AND VOCATIONAL SCHOOLS IN CERTAIN ZONES CITY COUNCIL MINUTES 2 JANUARY 6, 2015 ri MOTION — A motion was made and seconded by Councilmembers Osborne/Radi to approve Consent Calendar Item Nos. 1-5 and 7-9 as recommended, with Item Nos. 7 and 8 adopting Resolutions 2015-001 and 2015-002 respectively. Motion passed unanimously. BUSINESS SESSION 1. ADOPT POLICY REGARDING UNSCHEDULED VACANCIES ON CITY BOARDS AND COMMISSIONS City Clerk Maysels presented the staff report, which is on file in the City Clerk's Office. MOTION — A motion was made and seconded by Councilmembers Osborne/Franklin to adopt a policy regarding unscheduled vacancies on City boards and commissions whereby one or two alternates to each commission are selected and numbered during the annual appointment process to fill mid-term vacancies as acting commissioners, and to accept applications throughout the year. Motion passed unanimously. 2. Pulled from the Consent Calendar by Councilmember Radi and moved to the Business Session for discussion and separate vote: APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH MATRIX CONSULTING GROUP FOR A CRIME TREND AND SERVICE STUDY Business Analyst Shove presented the staff report, which is on file in the City Clerk's Office. Councilmembers discussed including technology in crime deterrence; the frequency of crime trend studies; the need to include firm background information in staff reports; the 2013/14 resident petition regarding police staffing; budgetary reason for the crime trend and service study; efforts to pull successful ideas from other agencies; study start date at the end of January; collaborative effort with the Riverside County Sheriff's Department, and; the need to engage the community. MOTION — A motion was made and seconded by Councilmembers Osborne/Radi to approve a professional services agreement with Matrix Consulting Group for a crime trend and service study. Motion passed unanimously. STUDY SESSION 1. DISCUSS IMPLEMENTATION OF DEVELOPMENT ACTION STRATEGIES FOR THE LA QUINTA VILLAGE Community Development Director Johnson presented the staff report, which is on file in the City Clerk's Office. CITY COUNCIL MINUTES 3 JANUARY 6, 2015 Councilmembers discussed the importance of taking advantage of pent-up development interest; the need to shorten the development process to help keep the momentum moving forward; the Planning Commission's involvement in community outreach; the assistance of users such as experienced engineering groups to help guide and simplify the process; focus group questions for residents, business owners and developers; need to seek input from other destinations that have completed similar processes; cost of General Plan update; history of low attendance at community meetings; the need to include the small City lot on the outskirts of the Village known as the "paisley" piece, and; the consensus of Council to have staff move forward immediately. REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2015, Councilmember Osborne reported on her participation in the following organizations meeting: • IID ENERGY CONSUMERS' ADVISORY COMMITTEE DEPARTMENT REPORTS 1. ALTERNATIVE ENERGY STRATEGY FOR CIVIC CENTER CAMPUS City Manager Spevacek presented the staff report on photovoltaic and solar power systems for City Hall, which is on file in the City Clerk's Office. Councilmember Osborne noted that as a municipality, the City cannot take advantage of the 30 percent tax credit and suggested that a private entity may be interested in installation and ownership with the City as the lessee. The consensus of Council was to move forward in pursuing the grant, with an action item on the matter to be brought to Council at the next meeting. MAYOR'S AND COUNCIL MEMBER'S ITEMS Councilmember Franklin stated that Tom Flavin, CEO of the Coachella Valley Economic Partnership has retired. She said she hoped that the selection of a new CEO will be more inclusive this time by involving all participating Valley cities. Mayor Evans commended staff on the Open House held on December 16. She also announced the Council community workshop scheduled for Saturday, January 10, 2015 at the La Quinta Museum from noon to 4.00 p.m. to discuss 2014 accomplishments and set priorities for 2015. Mayor Evans encouraged residents to attend and participate. Councilmember Osborne noted that the City skate parks are in need of maintenance. He asked staff to explore, with the Community Services Commission, the possibility of charging an entrance fee with the resulting revenue used for maintenance and possibly staffing. Community Services Director Hylton agreed and stated that relocation of the park(s) will also be examined. CITY COUNCIL MINUTES 4 JANUARY 6, 2015 a PUBLIC HEARINGS 1. ADOPT RESOLUTIONS TO APPROVE A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT AND ASSOCIATED MITIGATION MONITORING PROGRAM FOR ENVIRONMENTAL ASSESSMENT, A GENERAL PLAN AMENDMENT, SPECIFIC PLAN AMENDMENT, SITE DEVELOPMENT PERMIT AND TENTATIVE TRACT MAP; AND INTRODUCE AN ORDINANCE TO CHANGE THE ZONING DESIGNATION FROM MEDIUM HIGH DENSITY RESIDENTIAL TO LOW DENSITY RESIDENTIAL TO ALLOW THE DEVELOPMENT OF 82 SINGLE FAMILY HOMES ON 20.8 ACRES OF LAND LOCATED AT THE NORTHWEST CORNER OF JEFFERSON STREET AND AVENUE 52 Planning Consultant Nicole Criste presented the staff report, which is on file in the City Clerk's Office. Councilmembers discussed other projects for which the City has made setback exceptions; provisions for guest parking; alleys conform to emergency vehicle requirements; the density compared to the neighboring development of The Citrus Course and Mountain View Country Club; the compactness of the plan, which provides for only five-foot side yard setbacks and ten -foot front and rear yard setbacks; parking options on 36-foot main loop road; the need to include the enhancements requested by the Planning Commission and The Citrus Course homeowners' association; size of the community pool; anticipated sale price in the $600,000 range; buyer profile of families and active adults; difficulties with trash pickup from alley lots, and; no acceleration lane on Avenue 52. Mayor Evans declared the PUBLIC HEARING OPEN at 5.41 p.m. PUBLIC SPEAKER: On behalf of the developer Beazer Homes, the following representatives explained the project: • Monica Ultreras, Project Manager, Beazer Homes West Region, Brea, CA • Vance Graham, AIA, Principal, Bassenian/Lagoni, Newport Beach, CA • David Neault, Landscape Architect, Neault Associates, Temecula, CA The representatives explained that ten feet between homes is fairly common for their projects throughout the U.S; as enhancements, they have added features such as wrought iron detailing, shutters, and extended overhangs; the single -story homes are meant to be tucked into mature landscaping, which is expected to be the focal point; the community pool size is 30'x50'; individual homeowners would have space in rear yards for a private spa; a project similar to this is currently under construction in Palm Springs, and; the agreement with The Citrus Course for shared use of amenities is near completion. Community Services Director Johnson said that, to his knowledge, there is no La Quinta single -family -home project that does not have the option for a pool at each home. CITY COUNCIL MINUTES 5 JANUARY 6, 2015 0 PUBLIC SPEAKER: Robert J. Kroll, La Quinta — Mr. Kroll said his home is on the northerly border of this project in The Citrus Course and he has very few concerns compared to the previously proposed project. Specifically, he believes two-story homes should not be placed along the boundaries, and the homes need some architectural enhancements which, if accepted, he would support the project. He suggested a correction to the memo handed out to Council, page 2, item 3K — change from "northern" to "northern and western elevations." PUBLIC SPEAKER: Jennifer Jenkins, Marketing & Membership Director, The Citrus Club — Ms. Jenkins said The Citrus Club was very close to finalizing their agreement with Beazer Homes. She described The Citrus Club's successful amenities -sharing relationship with another adjoining development. Regarding the architectural design and price point, Ms. Jenkins said that Beazer Homes was in the same ballpark as the Signature project, the Grove and Monterra. The Citrus Club does not have any concerns about this project. In response to Councilmember Franklin, Ms. Jenkins said that The Citrus Club expects to sell golf memberships to approximately fifty percent of the 82 Beazer homebuyers Golf memberships are $30,000 (plus $1,000 dues) and social memberships are $5,000. The Beazer Homes project will be advertised as part of The Citrus Club. In response to Councilmember Radi, Ms. Jenkins said that since the economic downturn in 2008, the trend in the market is toward smaller homes. Mr. Radi's question regarding the setbacks in The Citrus Club project was addressed by Community Development Director Johnson and Mr. Kroll, who responded that front setbacks are the standard 20 feet and side yard setbacks are between five and ten feet (total between homes 10 to 20 feet). PUBLIC SPEAKER: Art Lambrose, La Quinta — Mr. Lambrose, a builder of many homes in La Quinta, spoke in support of the project. In response to Councilmember Franklin, Beazer Homes Project Manager Ultreras said that if the company is not able to make the product line within the tentative map proposal, they do not have a project. Mayor Evans declared the PUBLIC HEARING CLOSED at 6.23 p.m. Councilmember Osborne reported the results of his online search of Beazer Homes. He said there was a report from 2005/2006 where the auditor of Beazer Homes was fined $950,000 for not telling investors that Beazer Homes had issued false financial statements. Mr. Osborne said that another website contained numerous complaints about the poor quality of Beazer Homes' construction throughout the country. He also spoke with some in California who have worked with Beazer Homes and they were happy with the company. Mr. Osborne stated that this raises concern about the price point set for this development. CITY COUNCIL MINUTES 6 JANUARY 6, 2015 `u] Councilmember Pena said he is still concerned about the tightness of the homes, and rather than vote no on the project, suggests a continuance to allow the parties to rework the tract map. Councilmember Radi said that the open questions for him are: Is this the home product the market is supporting, and will the builder be able to execute their vision in this rather cozy atmosphere? He commended Beazer Homes and The Citrus Club for working together to improve the project. Mr. Radi likes the single family aspect of project and agreed with Mr. Lambrose that viewing projects on paper sometimes don't do it justice. Councilmember Osborne said that Beazer Homes has been a good neighbor in working with The Citrus Course. He express concern about whether properties with such small setbacks are realistic for families, and although the project fits with The Citrus Course next to it, is it the right project to be across from SilverRock, a five-star resort. Mayor Evans agreed that the collaboration was commendable. She added that although the property has been dormant for a while due to the economy, it does not mean that the first plan presented is the right plan. She is concerned with 10-foot setbacks and would rather see smaller homes on the lots. Mayor Evans said she was not sold on the concept that the landscaping, rather than the homes, would tie the project together. She also said that, like Councilmember Osborne, she is not convinced it's the best project to be across from SilverRock. She supports Councilmember Pena's recommendation to continue this item because there are lots of elements to change and accommodate as the pros don't outweigh the cons at this point. Community Development Director Johnson asked Councilmembers to provide Beazer Homes with as much specific direction as possible, such as elaborating on the project's compatibility with SilverRock. Councilmember Osborne said a consistent concern is the reduced setbacks. Councilmember Franklin said the main challenges for her are the side and front yard setbacks; the marketing to families when there is no play area for children; it is not compatible with SilverRock, and; buyers of $600,000+ homes will not want to haul their trash three houses down the street. She stated that she loves the home design and landscaping, and appreciates the collaboration with The Citrus Course, but asked that the regular 20-foot front and 10-foot side setbacks be used. MOTION — A motion was made and seconded by Councilmembers Pena/Franklin to continue Public Hearing Item No.1 to the regular Council meeting of March 3, 2015. Motion passed unanimously. MAYOR EVANS CALLED FOR A FIVE MINUTE BREAK MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 6:45 P.M. WITH ALL COUNCILMEMBERS PRESENT. CITY COUNCIL MINUTES 7 JANUARY 6, 2015 is 2. ADOPT A RESOLUTION TO APPROVE A SPECIFIC PLAN AMENDMENT AND SITE DEVELOPMENT PERMIT FOR A NEW 6,720 SQUARE -FOOT TIRE RETAIL AND INSTALLATION STORE AND FIND THE PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Associate Planner Jay Wu presented the staff report, which is on file in the City Clerk's Office. Mayor Evans declared the PUBLIC HEARING OPEN at 6.56 p.m. PUBLIC SPEAKER: Bedros Darkjian, Darkjian Associates, Pasadena, CA, Applicant — Mr. Darkjian explained the design and flow of the facility and stated that approximately 10 to 15 percent of the tire center business will be minor auto repair such as brakes and shocks, and oil changes will be done upon request, but not advertised. He expects the store to get one to two tire shipments per week. Mr. Darkjian said that American Tire Depots are being located in three Valley cities: Cathedral City, Indio and La Quinta. He stated that the store will never have stacks of tires on display outside the building. He also noted that recycling and disposal accommodations are included as approved by the fire department and state permitting. Mr. Darkjian explained that the design of each store is customized to the city in which it is located. Mayor Evans declared the PUBLIC HEARING CLOSED at 7.06 p.m. MOTION - A motion was made and seconded by Councilmembers Franklin/Radi to adopt RESOLUTION 2015-003 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A SPECIFIC PLAN AMENDMENT AND A SITE DEVELOPMENT PERMIT FOR THE AMERICAN TIRE DEPOT PROJECT AND DEEMING THE PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, CASE NUMBERS: SPECIFIC PLAN 1996-027, AMENDMENT 2; SITE DEVELOPMENT PERMIT 2013-936, APPLICANT: BEDROS DARKJIAN Motion passed unanimously. ADJOURNMENT There being no further business, a motion was Councilmembers Franklin/Osborne to adjourn at 7.08 p.m Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES JANUARY 6, 2015 M. made and seconded by Motion passed unanimously. `V, CITY / SA/ HA/ FA MEETING DATE: January 20, 2015 AGENDA CATEGORY: ITEM TITLE: ADOPT RESOLUTION REQUESTING BUSINESS SESSION: ENERGY EFFICIENCY TECHNICAL ASSISTANCE FROM THE CALIFORNIA ENERGY COMMISSION CONSENT CALENDAR: 2 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Adopt City Council Resolution No. 2015- to request energy efficiency technical assistance in the form of in -kind services of up to $20,000 from the California Energy Commission. EXECUTIVE SUMMARY: • The City continuously seeks operational efficiencies that result in a positive impact to current and future annual budgets. • The Energy Partnership Program ("EPP"), administered by the California Energy Commission ("CEC"), annually receives $2 million dollars to fund public and non-profit energy audits. • The EPP provides in -kind technical services up to $20,000 for energy audits of public and non-profit facilities. • The City may benefit from an energy audit by identifying cost efficient equipment upgrades and feasibility of alternative energy systems. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: Over the last few years, the City has evaluated and implemented a number of cost recovery initiatives to reduce overall expenses ensuring long term fiscal solvency. City Hall has undergone energy efficiency projects including LED conversion of lighting and upgrades to higher efficiency air conditioning component systems. 13 The CEC currently administers a program to assist public and non-profit organizations in reducing overall energy consumption. The EPP provides in -kind technical services up to $20,000 to perform energy audits. This program annually receives $2 million dollars to fund energy audits for cities, counties, special districts, public or non-profit hospitals and care facilities. The audit will be conducted by consultants pre -selected by the CEC that will evaluate existing facilities and make energy efficiency recommendations, including an option to perform a feasibility study for alternative energy systems. The consultant team typically includes civil, mechanical and electrical engineers to evaluate facilities. Prior to consideration, the CEC requires the following: • City Council approved non -binding resolution committing to following the outlined recommendations of the energy audit; • Completed program application; and • Twelve months of electricity billing statements identifying peak usage. Once the application has been submitted and deemed complete, the CEC will dispatch a consultant team from their pre -approved list to conduct the audit. The consultant team will conduct an on -site visit, meet with facility staff, make observations of the facility and collect necessary data. The entire process from application submission to receipt of the energy audit is estimated at approximately three months. The final energy audit report may include, at the request of the applicant, a feasibility study for an alternative energy system to offset energy consumption in excess of recommended efficiencies. Should the City later consider installing an alternative energy system (photovoltaic or solar) to offset up to 100 percent of the energy costs, the initial calculations and sizing will be included within the energy audit that are specific to the facilities evaluated within the energy audit. The EPP, subject to funding availability, may be used multiple times by any single public or non-profit organization, so long as the recommendations specified in previous audits are substantially implemented. ALTERNATIVES As participation in the program described above is cost free and may result in cost savings to the City, staff does not recommend any other alternative. Respectfully submitted: Ted Shove, Business Analyst Approved for submission by: Frank J. Spevacek, City Manager 14 RESOLUTION NO. 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA REQUESTING ENERGY EFFICIENCY TECHNICAL ASSISTANCE FROM THE CALIFORNIA ENERGY COMMISSION WHEREAS, the California Energy Commission's Energy Partnership provides technical assistance in identifying energy efficiency improvements; and WHEREAS, the City Council of the City of La Quinta recognizes that the California Energy Commission has limited funds for technical assistance and that primary consideration will be given to those that are committed to implementing the recommended projects identified through the Energy Partnership Program; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of La Quinta, California will endeavor to seek funding, if necessary, to implement the recommended feasible energy efficiency projects as identified through the Energy Partnership Program; BE IT FURTHER RESOLVED, that the City Manager is hereby authorized and empowered to execute in the name of the City of La Quinta; all necessary documents to implement and carry out the purposes of this resolution. PASSED, APPROVED, AND ADOPTED at a regular meeting of the La Quinta City Council held on this 201" day of January 2015 by the following vote: AYES: NOES: ABSTAIN: ABSENT: LINDA EVANS, Mayor City of La Quinta, California W Resolution No. 2015- Request for Energy Efficiency Technical Assistance Adopted: January 20, 2015 Page 2 ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IRHKE, City Attorney City of La Quinta, California ill C) Taf 4 4 a" �a C OF CITY / SA/ HA/ FA MEETING DATE: January 20, 2015 AGENDA CATEGORY: ITEM TITLE: ADOPT RESOLUTION TO APPROVE AMENDMENT TO WESTERN RIVERSIDE COUNCIL BUSINESS SESSION: OF GOVERNMENTS' JOINT POWERS AGREEMENT ADDING CITY OF LA QUINTA AS AN ASSOCIATE CONSENT CALENDAR: 3 MEMBER TO PARTICIPATE IN THE CALIFORNIA STUDY SESSION: HOME ENERGY RENOVATION OPPORTUNITY PROGRAM PUBLIC HEARING: RECOMMENDED ACTION: Adopt City Council Resolution No. 2015- to approve an amendment to the Western Council of Governments' Joint Powers Agreement adding La Quinta as an associate member to participate in the California Home Energy Renovation Opportunity program. EXECUTIVE SUMMARY: • On December 1, 2014, the Coachella Valley Association of Governments' (CVAG) Executive Committee adopted an Administration Agreement authorizing a California Home Energy Renovation Opportunity (HERO) Program. • The HERO program is a property assessed clean energy (PACE) program that provides financing for residential property owners who want to undertake energy efficiency projects and be able to pay for them over 15 to 20 years through a special tax on their property tax bill. • The program would be funded and managed by Renovate America with local oversight by CVAG and overall administration by the Western Riverside Council of Governments (WRCOG). • Member agencies are being asked to approve the attached Administration Agreement ("Agreement") (Attachment 1), by resolution, which would authorize CVAG to create HERO for the Coachella Valley. • To fully implement HERO, member cities must "opt -in" via resolution between December 15, 2014 through March 31, 2015, which would allow residents to participate in the program beginning this summer. `r4 FISCAL IMPACT: None. Private financing will be provided to participating property owners through Renovate America (approved by CVAG to administer and finance HERO). BACKGROUND/ANALYSIS: Beginning in 2011, CVAG's Executive Committee directed CVAG staff to research a regional program that would allow property owners in all member cities and the unincorporated areas within the Coachella Valley to take advantage of PACE financing. CVAG directed staff to initiate a regional PACE program in April 2013, and developed specific criteria for both the Ygrene Energy Fund and HERO programs. The criteria included: Ygrene/HERO to have a physical presence/local address in the Coachella Valley; CVAG Executive Committee to have the lead in making changes to the PACE program; and CVAG to maintain its own 'stand-alone' HERO program separate from WRCOG's program. During the selection period, only Ygrene Energy Fund indicated that they would meet all criteria and subsequently were selected to provide the PACE program in the CVAG region. In May 2013, the City adopted a resolution to implement a regional PACE program as a member city of CVAG. The program, CV Upgrade, is currently operational and funded in part by the Ygrene Energy Fund. In 2014, the CV Upgrade program conducted two workshops for La Quinta residents (October and December) and approved over one million dollars in applicant funding. In response to the severe flooding in September, Ygrene reduced program fees by half for storm victims; offered a five hundred dollar cash back incentive for the first two hundred property owners using the CV Upgrade program for repairs; and established a special fund to assist homeowners who did not meet program requirements. At the end of 2014, the HERO program was reintroduced to CVAG through Renovate America after the Cities of Indio and Desert Hot Springs approved it locally. CVAG wanted to provide the same program to its members. In order to implement a HERO program, an Administration Agreement is required by and between CVAG, Renovate America and WRCOG, with CVAG providing a 'local presence' for Renovate America and WRCOG as the overall HERO administrator. In order for residents to participate, municipalities are required to 'opt in' as an associate member of the JPA with WRCOG Joint Powers Agreement specifically and exclusively for the purposes of the HERO program. CVAG's Executive Committee approved an Administration Agreement by and among CVAG, Renovate America and the Western Council of Governments (WRCOG) to implement the HERO program for the Coachella Valley. CVAG provides the local oversight of the program, while WRCOG is the overall program administrator. The resulting relationship would require Coachella Valley cities to 'opt in' to WRCOG's Joint Powers Agreement as an associate member specifically and exclusively for the HERO program. Renovate America's role would be to market the program under parameters set by CVAG and to finance the HERO program. Upon member cities "opting in," a judicial validation process is required before the program is available to member city residents. The judicial validation process is estimated to be a four month process. 18 Renovate America's Agreement with CVAG also includes provisions that are consistent with Ygrene Energy Fund's agreement that include: 1. Provide all administration and financing of the program at no cost to member agencies; 2. Provide a mechanism for CVAG program oversight including: a. Review and approval of projects submitted by property owners; and b. Coordinate with Ygrene Energy Fund and Renovate America on program marketing and outreach, ensuring compatibility with both vendors of the PACE program. 3. CVAG would receive 1.0% of all principal from bonds issued to fund eligible improvements in the region as cost recovery for administrative costs. Recent changes to state law enabled CVAG to set up financing programs in which property owners may obtain financing for the acquisition, installation and improvement of energy efficiency, water conservation and renewable energy improvements to homes and/or commercial buildings (a list of eligible improvements is included as Attachment 2). Approving the proposed resolution and agreement would allow La Quinta property owners access to both the existing CV Upgrade program and the HERO program to work with PACE applicants and local contractors to facilitate improvements. Property owners who choose to obtain financing can repay it through assessments or special taxes on their property tax bills over a set period of time. HERO program financing requires little or no up -front cost to the property owner, and if the property is sold before the investors are repaid, the new owner will, unless a prepayment is arranged, assume responsibility for the remaining assessments or special taxes as part of the property's annual tax bill. HERO financing enables opportunity to generate savings on utility bills for property owners, stimulate construction and building activity, reduce peak energy demand, and increase property values. ALTERNATIVES As the HERO program would benefit City residents at no cost to the City, staff has no alternatives. Report prepared by: Ted Shove, Business Analyst Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1 . Administration Agreement 2. List of eligible improvements `N Mol RESOLUTION NO. 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CONSENTING TO THE INCLUSION OF PROPERTIES WITHIN THE CITY'S JURISDICTION IN THE CALIFORNIA HERO PROGRAM TO FINANCE DISTRIBUTED GENERATION RENEWABLE ENERGY SOURCES, ENERGY AND WATER EFFICIENCY IMPROVEMENTS AND ELECTRIC VEHICLE CHARGING INFRASTRUCTURE AND APPROVING THE AMENDMENT TO A CERTAIN JOINT POWERS AGREEMENT RELATED THERETO WHEREAS, the Western Riverside Council of Governments ("Authority") is a joint exercise of powers authority established pursuant to Chapter 5 of Division 7, Title 1 of the Government Code of the State of California (Section 6500 and following) (the "Act") and the Joint Power Agreement entered into on April 1 , 1991, as amended from time to time (the "Authority JPA"); and WHEREAS, the Authority intends to establish the California HERO Program to provide for the financing of renewable energy distributed generation sources, energy and water efficiency improvements and electric vehicle charging infrastructure (the "Improvements") pursuant to Chapter 29 of the Improvement Bond Act of 1 91 1 , being Division 7 of the California Streets and Highways Code ("Chapter 29") within counties and cities throughout the State of California that elect to participate in such program; and WHEREAS, the City of La Quinta ("City") has determined that it is in the best interests of La Quinta and is beneficial to its residents to execute and deliver an implementation agreement (the "Implementation Agreement") authorizing CVAG to implement, manage and administer one or more clean energy programs (each, a "Clean Energy Program"): WHEREAS, the City is committed to development of renewable energy sources and energy efficiency improvements, reduction of greenhouse gases, protection of our environment, and reversal of climate change; and WHEREAS, in Chapter 29, the Legislature has authorized cities and counties to assist property owners in financing the cost of installing Improvements through a voluntary contractual assessment program; and WHEREAS, installation of such Improvements by property owners within the jurisdictional boundaries of the counties and cities that are participating in the California HERO Program would promote the purposes cited above; and N Resolution No. 2015- Request for Inclusion into Regional HERO Program Adopted: January 20, 2015 Page 2 WHEREAS, the City wishes to provide innovative solutions to its property owners to achieve energy and water efficiency and independence, and in doing so cooperate with Authority in order to efficiently and economically assist property owners the City in financing such Improvements; and WHEREAS, the Authority has authority to establish the California HERO Program, which will be such a voluntary contractual assessment program, as permitted by the Act, the Authority JPA, originally made and entered into April 1 , 1991, as amended to date, and the Amendment to Joint Powers Agreement Adding the City as an Associate Member of the Western Riverside Council of Governments to Permit the Provision of Property Assessed Clean Energy (PACE) Program Services within the City (the "JPA Amendment"), by and between Authority and the City, a copy of which is attached as Exhibit "A" hereto, to assist property owners within the incorporated area of the City in financing the cost of installing Improvements; and WHEREAS, the City is a member of the Coachella Valley Association of Governments ("CVAG") and CVAG has contracted with the Authority and Renovate America, Inc. to provide the California HERO program to its member agencies, whereby portions of the administration of the California HERO Program in Eastern Riverside County shall be delegated to CVAG; and WHEREAS, the City will not be responsible for the conduct of any assessment proceedings; the levy and collection of assessments or any required remedial action in the case of delinquencies in the payment of any assessments or the issuance, sale or administration of any bonds issued in connection with the California HERO Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council finds and declares that properties in the City's incorporated area will be benefited by the availability of the California HERO Program to finance the installation of Improvements. SECTION 2. The City Council consents to inclusion in the California HERO Program of all of the properties in the incorporated area within the City and to the Improvements, upon the request by and voluntary agreement of owners of such properties, in compliance with the laws, rules and regulations applicable to such program. SECTION 3. The consent of the City Council constitutes assent to the assumption of jurisdiction by Authority to take each and every step required for or suitable for `, Resolution No. 2015- Request for Inclusion into Regional HERO Program Adopted: January 20, 2015 Page 3 financing the Improvements, including the levying, collecting and enforcement of the contractual assessments to finance the Improvements and the issuance and enforcement of bonds to represent and be secured by such contractual assessments. SECTION 4. The City Council hereby approves the JPA Amendment and authorizes the execution thereof by the City Manager. SECTION 5. City staff is authorized and directed to coordinate with CVAG staff and the Authority staff to facilitate operation of the California HERO Program within the City, and report back periodically to the City Council on the success of such program. SECTION 6. This Resolution shall take effect from and after its adoption. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 20th day of January, 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Linda Evans, Mayor City of La Quinta, California ATTEST: Susan Maysels, City Clerk City of La Quinta, California (CITY SEAL) 23 Resolution No. 2015- Request for Inclusion into Regional HERO Program Adopted: January 20, 2015 Page 4 APPROVED AS TO FORM: William H. Irhke, City Attorney City of La Quinta, California 24 Resolution No. 2015- Request for Inclusion into Regional HERO Program Adopted: January 20, 2015 Page 5 EXHIBIT "A" AMENDMENT TO THE JOINT POWERS AGREEMENT ADDING CITY OF LA QUINTA AS AN ASSOCIATE MEMBER OF THE WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS TO PERMIT THE PROVISION OF THE CALIFORNIA HERO PROGRAM SERVICES WITH SUCH CITY This Amendment to the Joint Powers Agreement ("JPA Amendment") is made and entered into on the 20th day of January, 2015, by the City of La Quinta ("City") and the Western Riverside Council of Governments ("Authority") (collectively the "Parties"). RFCITALS WHEREAS, the Authority is a joint exercise of powers authority established pursuant to Chapter 5 of Division 7, Title 1 of the Government Code of the State of California (Section 6500 and following) (the "Joint Exercise of Powers Act") and the Joint Power Agreement entered into on April 1, 1 991 , as amended from time to time (the "Authority JPA"); and WHEREAS, as of October 1, 2012, the Authority had 18 member entities (the "Regular Members"). WHEREAS, Chapter 29 of the Improvement Bond Act of 1911, being Division 7 of the California Streets and Highways Code ("Chapter 29") authorizes cities, counties, and cities and counties to establish voluntary contractual assessment programs, commonly referred to as a Property Assessed Clean Energy ("PACE") program, to fund various renewable energy sources, energy and water efficiency improvements, and electric vehicle charging infrastructure (the "Improvements") that are permanently fixed to residential, commercial, industrial, agricultural buildings, structures or other real property; and WHEREAS, the Authority has established a PACE program to be known as the "California HERO Program" pursuant to Chapter 29 as now enacted or as such legislation may be amended hereafter, which authorizes the implementation of a PACE financing program for cities and counties throughout the state; and `&7 Resolution No. 2015- Request for Inclusion into Regional HERO Program Adopted: January 20, 2015 Page 6 WHEREAS, the City is a member of the Coachella Valley Association of Governments ("CVAG") and CVAG has contracted with the Authority and Renovate America, Inc. to provide the California HERO program to its member agencies, whereby portions of the administration of the California HERO Program in Eastern Riverside County shall be delegated to CVAG; WHEREAS, the City desires to allow owners of property within its jurisdiction to participate in the California HERO Program and to allow the Authority to conduct proceedings under Chapter 29 to finance Improvements to be installed on such properties; and WHEREAS, this JPA Amendment will permit the City to become an associate member of Authority and to participate in California HERO Program for the purpose of facilitating the implementation of such program within the jurisdiction of City; and WHEREAS, pursuant to Government Code sections 6500 et seq., the Parties are approving this JPA Agreement to allow for the provision of PACE services, including the operation of a PACE financing program, within the incorporated territory of City; and WHEREAS, the JPA Amendment sets forth the rights, obligations and duties of the City and Authority with respect to the implementation of the California HERO Program within the incorporated territory of City. MUTUAL UNDERSTANDINGS NOW, THEREFORE, for and in consideration of the mutual covenants and conditions hereinafter stated, the Parties hereto agree as follows: A. JPA Amendment. 1 . The Authority JPA. Except as provided herein, City agrees to the terms and conditions of the Authority's Amendment to JPA. 2. Associate Membership. By adoption of this JPA Amendment, the City shall become an Associate Member of Authority on the terms and conditions set forth herein and the Authority JPA and consistent with the requirements of the Joint Exercise of Powers Act. The rights and obligations of the City as an Associate Member are limited solely to those terms and conditions expressly set forth in this JPA Amendment for the purposes of implementing the California HERO Program within the incorporated territory of City. Except as expressly provided for by the Resolution No. 2015- Request for Inclusion into Regional HERO Program Adopted: January 20, 2015 Page 7 this JPA Amendment, the City shall not have any rights otherwise granted to the Authority's Regular Members by the Authority JPA, including but not limited to the right to vote on matters before the Executive Committee or the General Assembly, right to amend or vote on amendments to the Authority JPA, and right to sit on committees or boards established under the Authority JPA or by action of the Executive Committee or the General Assembly, including, without limitation, the General Assembly and the Executive Committee. The City shall not be considered a member for purposes of Sections 3.4, 8.1, and 9.1 of the Authority JPA. The City shall not be bound by any subsequent amendments of the Authority JPA not expressly agreed to by the City. 3. Rights of Authority. This JPA Amendment shall not be interpreted as limiting or restricting the rights of Authority under the Authority JPA. Nothing in this JPA Amendment is intended to alter or modify Authority Transportation Uniform Mitigation Fee (TUMF) Program, the PACE Program administered by the Authority within the jurisdictions of its Regular Members, or any other programs administered now or in the future by Authority, all as currently structured or subsequently amended. 4. Rights of City. This JPA Amendment shall be not interpreted as limiting or restricting the rights of the City to establish parameters or limitation on the HERO Program as it is conducted within the City's jurisdiction. B. Implementation of California HERO Program within City Jurisdiction. 1 . Boundaries of the California HERO Program within City Jurisdiction. The City shall determine and notify the Authority of the boundaries of the incorporated territory within the City's jurisdiction within which contractual assessments may be entered into under the California HERO Program (the "Program Boundaries"), which boundaries may include the entire incorporated territory of the City or a lesser portion thereof, upon approval of same by the City Council. 2. Determination of Eligible Improvements. Subject to any parameters or limitations adopted by the City, the Authority shall determine the types of distributed generation renewable energy sources, energy efficiency or water conservation improvements, electric vehicle charging infrastructure or such other improvements as may be authorized pursuant to Chapter 29 (the "Eligible Improvements") that will be eligible to be financed under the California HERO Program. 3. Establishment of California HERO Program. The Authority will undertake such proceedings pursuant to Chapter 29 as shall be legally necessary to enable `'M Resolution No. 2015- Request for Inclusion into Regional HERO Program Adopted: January 20, 2015 Page 8 the Authority to make contractual financing of Eligible Improvements available to eligible property owners with the California HERO Program Boundaries and will be solely responsible for the conduct of such proceedings. 4. Financing the Installation of Eligible Improvements. Upon approval of the conduct of the HERO Program within the City's jurisdiction, the Authority shall be solely responsible to develop and implement a plan for the financing of the purchase and installation of the Eligible Improvements under the California HERO Program. 5. Ongoing Administration. Subject to that portion of the administration delegated to CVAG pursuant to the agreement among the Authority, CVAG and Renovate America, Inc., the Authority shall be responsible for the ongoing administration of the California HERO Program, including but not limited to producing education plans to raise public awareness of the California HERO Program, establishing contracts for residential, commercial and other property owners participating in the California HERO Program who have met the Program Criteria and who have not been deemed by CVAG to be ineligible, establishing and collecting assessments due under the California HERO Program, adopting and implementing any rules or regulations for the PACE program, and providing reports as required by Chapter 29. The City will not be responsible for the conduct of any proceedings required to be taken under Chapter 29; the levy or collection of assessments or any required remedial action in the case of delinquencies in such assessment payments; or the issuance, sale or administration of the Bonds or any other bonds issued in connection with the California HERO Program. 6. Phased Implementation. The Parties recognize and agree that implementation of the California HERO Program as a whole can and may be phased as additional other cities and counties execute similar agreements. The City, entering into this JPA Amendment, will obtain the benefits of and incur the obligations imposed by this JPA Amendment in its jurisdictional area, irrespective of whether cities or counties enter into similar agreements. C. Miscellaneous Provisions. 1. Withdrawal. The Authority may withdraw from this JPA Amendment upon six (6) months written notice to the City; provided, however, there is no outstanding indebtedness of the Authority within City. The provisions of Section 6.2 of the Authority JPA shall not apply to the City under this JPA Amendment. The City may withdraw approval for conduct of the HERO Program within the 28 Resolution No. 2015- Request for Inclusion into Regional HERO Program Adopted: January 20, 2015 Page 9 jurisdictional limits of the City upon thirty (30) written notice to WRCOG without liability to the Authority, City or any affiliated entity. The City's membership in WRCOG shall automatically terminate upon the thirty first (31) day following tender of said notice and/or upon termination of the Administration Agreement among the Authority, CVAG and Renovate America, Inc.; however, that withdrawal from WRCOG and the HERO Program shall not affect the validity of any voluntary assessment contracts (a) entered prior to the date of such withdrawal or (b) entered into after the date of such withdrawal so long as the applications for such voluntary assessment contracts were submitted to and approved by WRCOG prior to the date of the City's notice of withdrawal. 2. Indemnification and Liability. Authority shall defend, indemnify and hold the City and its directors, officials, officers, employees and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries of any kind, in law or equity, to property or persons, including wrongful death, to the extent arising out of the acts, errors or omissions of the Authority or its directors, officials, officers, employees and agents in connection with the California HERO Program administered under this JPA Amendment, including without limitation the payment of expert witness fees and attorney's fees and other related costs and expenses, but excluding payment of consequential damages, provided that the Authority shall not be required to defend or indemnify the City and its directors, officials, officers, employees and agents for City's sole negligence or willful misconduct. Without limiting the foregoing, Section 5.2 of the Authority JPA shall not apply to this JPA Amendment. In no event shall any of the Authority's Regular Members or their officials, officers or employees be held directly liable for any damages or liability resulting out of this JPA Amendment. 3. Environmental Review. The Authority shall be the lead agency under the California Environmental Quality Act for any environmental review that may require in implementing or administering the California HERO Program under this JPA Amendment. 4. Cooperative Effort. The City shall cooperate with the Authority by providing information and other assistance in order for the Authority to meet its obligations hereunder. The City recognizes that one of its responsibilities related to the California HERO Program will include any permitting or inspection requirements as established by the City. The City's cooperation shall not be interpreted to require any approvals without appropriate review or that any discretionary authority of the City be exercised other than as provided by law. `M Resolution No. 2015- Request for Inclusion into Regional HERO Program Adopted: January 20, 2015 Page 10 5. Notice. Any and all communications and/or notices in connection with this JPA Amendment shall be either hand -delivered or sent by United States first class mail, postage prepaid, and addressed as follows: Authority: Western Riverside Council of Governments 4080 Lemon Street, 3rd Floor MS1032 Riverside, CA 92501-3609 Attn: Executive Director City: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attn: City Manager 6. Entire Agreement. This JPA Amendment, together with the Authority JPA, constitutes the entire agreement among the Parties pertaining to the subject matter hereof. This JPA Amendment supersedes any and all other agreements, either oral or in writing, among the Parties with respect to the subject matter hereof and contains all of the covenants and agreements among them with respect to said matters, and each Party acknowledges that no representation, inducement, promise of agreement, oral or otherwise, has been made by the other Party or anyone acting on behalf of the other Party that is not embodied herein. 7. Successors and Assigns. This JPA Amendment and each of its covenants and conditions shall be binding on and shall inure to the benefit of the Parties and their respective successors and assigns. A Party may only assign or transfer its rights and obligations under this JPA Amendment with prior written approval of the other Party, which approval shall not be unreasonably withheld. 8. Attorney's Fees. If any action at law or equity, including any action for declaratory relief is brought to enforce or interpret the provisions of this Agreement, each Party to the litigation shall bear its own attorney's fees and costs. 9. Governing Law. This JPA Amendment shall be governed by and construed in accordance with the laws of the State of California, as applicable. Resolution No. 2015- Request for Inclusion into Regional HERO Program Adopted: January 20, 2015 Page 11 10. No Third Party Beneficiaries. This JPA Amendment shall not create any right or interest in the public, or any member thereof, as a third party beneficiary hereof, nor shall it authorize anyone not a Party to this JPA Amendment to maintain a suit for personal injuries or property damages under the provisions of this JPA Amendment. The duties, obligations, and responsibilities of the Parties to this JPA Amendment with respect to third party beneficiaries shall remain as imposed under existing state and federal law. 11. Severability. In the event one or more of the provisions contained in this JPA Amendment is held invalid, illegal or unenforceable by any court of competent jurisdiction, such portion shall be deemed severed from this JPA Amendment and the remaining parts of this JPA Amendment shall remain in full force and effect as though such invalid, illegal, or unenforceable portion had never been a part of this JPA Amendment. 12. Headings. The paragraph headings used in this JPA Amendment are for the convenience of the Parties and are not intended to be used as an aid to interpretation. 13. Amendment. This JPA Amendment may be modified or amended by the Parties at any time. Such modifications or amendments must be mutually agreed upon and executed in writing by both Parties. Verbal modifications or amendments to this JPA Amendment shall be of no effect. 14. Effective Date. This JPA Amendment shall become effective upon the execution thereof by the Parties hereto. IN WITNESS WHEREOF, the Parties hereto have caused this JPA Amendment to be executed and attested by their officers thereunto duly authorized as of the date first above written. WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS la Executive Committee Chair Western Riverside Council of Governments CITY OF LA QUINTA Date: Date: 1911 Resolution No. 2015- Request for Inclusion into Regional HERO Program Adopted: January 20, 2015 Page 12 Title: K3: 33 ATTACHMENT 1 ADMINISTRATION AGREEMENT BY AND AMONG COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS, WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS AND RENOVATE AMERICA, INC. 1. PARTIES AND DATE. This Administration Agreement is effective as of the lst day of December, 2014 ("the Effective Date"), by and among the Coachella Valley Association of Governments, a California Joint Powers Authority ("CVAG"), the Western Riverside Council of Governments, a California Joint Powers Authority ("WRCOG') and Renovate America, Inc., a Delaware corporation ("Renovate America"). CVAG, WRCOG and Renovate America are sometimes individually referred to as a "Party" and collectively as "Parties." This agreement may be referred to herein as the "Administration Agreement" or the "Agreement." 2. RECITALS. 2.1 WRCOG has established a voluntary contractual assessment program designated as the California HERO Program (the "California HERO Program") pursuant to the provisions of Chapter 29 of Part 3, Division 7 of the California Streets and Highways Code (commencing at Section 5898.12) ("Chapter 29"), the Joint Powers Agreement of WRCOG originally made and entered into April 1, 1991, as further amended to date (as amended, the "JPA"), and separate amendments to the JPA (each such agreement, a "JPA Amendment") entered into pursuant to the JPA by and between WRCOG and the cities and counties throughout California that have elected to become Associate Members of WRCOG and to participate in the California HERO Program, to assist owners of residential properties within the jurisdictional boundaries of such Associate Members to finance the cost of installation of distributed generation renewable energy sources or energy efficiency or water conservation improvements or electric vehicle charging infrastructure (the "Eligible Products") that are permanently fixed to the properties of such owners. 2.2 In establishing the California HERO Program, WRCOG has pursuant to Chapter 29 approved and subsequently amended a report addressing the matters specified in Streets and Highways Code Sections 5898.22 and 5898.23 supplemented by a residential handbook that is incorporated in such report by reference (such report and handbook, each as amended, are collectively referred to as the "California HERO Program Report"). The California HERO Program Report governs the administration of the California HERO Program and establishes, among other terms, the eligibility requirements applicable to property owners, properties, contractors and Eligible Improvements, financial terms applicable to property owners and the administrative process for property owner participation in the California HERO Program. 2.3 WRCOG and Renovate America have entered into an agreement establishing the terms and conditions pursuant to which Renovate America shall provide administration services to WRCOG for the California HERO Program for residential properties participating in the California HERO Program (the "California HERO Program Administration Agreement"). \9431252.5 1 34 2.4 CVAG would like to add to the options available to owners of residential properties within the Coachella Valley to obtain financing for the installation of Eligible Products that are permanently fixed to the properties of such owners. 2.5 In April 2013, the CVAG Executive Committee directed staff to explore the option of encouraging competition by offering PACE programs provided by both Ygrene Energy Fund and the HERO program. The Executive Committee identified requirements to be part of any PACE program. Ygrene was selected as the only entity meeting these requirements at the time and CVAG already offers a PACE program with Ygrene Energy Fund. It is the intent of this agreement to provide for the requirements established by the CVAG Executive Committee regarding participation in the HERO program: 1) a local presence or office, 2) CVAG Executive Committee lead in making changes to the PACE program, and 3) a stand-alone CVAG HERO program. 2.6 CVAG, WRCOG and Renovate America desire to enter into this agreement to establish the terms and conditions pursuant to which administration services for the California HERO Program will be provided to CVAG and all cities and that portion of Riverside County located in the CVAG region which have elected to participate in the California HERO Program (each such participating city or county, a "CVAG Jurisdiction"). 3. THE PURPOSE OF THE AGREEMENT. CVAG, WRCOG and Renovate America desire to enter into the Agreement to establish the terms and conditions pursuant to which administration services (the "Program Administration Services") pertaining to the California HERO Program will be provided to CVAG and all cities located in the CVAG region which have elected to participate in the California HERO Program administered by Renovate America in Riverside County. In respect to such services, Renovate America desires to perform and assume responsibility for the provision of such Program Administration Services on the terms and conditions set forth in this Agreement. Renovate America represents that it is legally qualified to provide such Program Administration Services, and has or will obtain all necessary licenses and authorizations from the State of California and any agency of the federal government with the authority to regulate the provision of such Program Administration Services. 4. TERMS. 4.1 Scope of Program Administration Services and Term of Agreement. 4.1.1 General Scope of Program Administration Services. Renovate America promises and agrees to provide Program Administration Services and to furnish financing necessary to provide labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately implement the provision of the Program Administration Services. All Program Administration Services shall be subject to, and performed in accordance with, the California HERO Program Administration Agreement, the exhibits attached thereto and incorporated therein by reference, except as otherwise provided in this Agreement, and all applicable local, state and federal laws, rules and regulations. \9431252.5 2 4.1.2 Term. The term of this Agreement shall correspond to the term of the California HERO Program Administration Agreement, unless terminated as provided herein. 4.2 Responsibilities of Renovate America and CVAG. 4.2.1 Control and Payment of Subordinates; Independent Contractor. The Program Administration Services shall be performed by Renovate America or under its supervision in accordance with the California HERO Program Administration Agreement and this Agreement (collectively, the "Agreements"). Renovate America will determine the means, methods and details of performing the Program Administration Services subject to the requirements of the Agreements. Renovate America retains the right to perform services similar to Program Administration Services authorized to be provided under the Agreements for other public agencies implementing similar programs. Any personnel performing Program Administration Services under the Agreements on behalf of Renovate America shall also not be employees of CVAG and shall at all times be under Renovate America's exclusive direction and control. Renovate America shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Program Administration Services under the Agreements and as required by law. Renovate America shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers compensation insurance. 4.2.2 Renovate America Responsibilities. Renovate America shall perform Program Administration Services as set forth in the California HERO Program Administration Agreement except as such Program Administration Services are modified as set forth in Exhibit A. Renovate America represents that it has the professional and technical personnel and financial resources required to perform Program Administration Services in conformance hereto. 4.2.3 CVAG Responsibilities. In order to facilitate Renovate America's performance of Program Administration Services, CVAG shall respond to Renovate America's requests and submittals in a timely manner including reviewing and approving projects as set forth in the Schedule of Responsibilities attached as Exhibit A. Bonds issued to finance improvements pursuant to this Program shall be issued through the California HERO Program. In order for bonds to be issued through the California HERO Program, member agencies of CVAG must adopt the resolution as set forth in Exhibit B. CVAG represents that it has the professional personnel and financial resources required to perform the CVAG Responsibilities in conformance hereto. CVAG has also contracted with Ygrene Energy Fund California, LLC to provide a PACE program pursuant to Senate Bill 555 (Statutes of 2011, chapter 493) within its member jurisdictions, and reserves the right to implement similar and any other programs with other contractors. 4.2.4 Compensation. (a) CVAG has no responsibility to directly pay Renovate America for the provision of Program Administration Services and the only payment to Renovate America for the provision or the performance of its Program Administration Services shall be from the proceeds of the Bonds to be issued to finance the Eligible Improvements for a property participating in the California HERO Program. \9431252.5 3 KZy (b) At the time of the issuance of a bond to fund Eligible Products for a residential property located within a CVAG Jurisdiction participating in the California HERO Program, CVAG will receive from Renovate America 1.0% of the principal amount of such bond representing the assessment levied against such property. (c) The Parties agree that all program fees for the California HERO Program charged to the property owner and/or the contractor shall be designed to minimize up- front costs for property owners. In furtherance of this objective, WRCOG shall consult with CVAG prior to increasing any such program fee. Fees charged to property owners in the CVAG region shall be no more than comparable fees charged to property owners in other cities and counties participating in the California HERO Program. 4.2.5 Conformance to Applicable Requirements. Prior to launch and no less frequently than once a quarter, Renovate America shall meet with the CVAG Representative and other CVAG representatives to review and approve Renovate America's marketing and customer service plans for the California HERO Program in the Coachella Valley. To the extent there are material changes to the marketing and customer service plans, Renovate America shall meet with the CVAG Representative and other CVAG representatives to review and approve the revised marketing and customer service plans for the Coachella Valley. Renovate America and CVAG shall schedule quarterly meetings at Renovate America offices or CVAG's offices for an update on the California HERO Program. 4.2.6 The CVAG Representative. CVAG hereby designates Thomas Kirk, or his or her designee, to act as its representative for the performance of this Agreement (the "CVAG Representative"). The CVAG Representative shall have the power to act on behalf of CVAG for all purposes under this Agreement. Renovate America shall not accept direction or orders from any person on behalf of CVAG other than the CVAG Representative or his or her designee. The CVAG Representative shall provide written notice to Renovate America and WRCOG of the appointment or the rescission of the appointment of any designee of the CVAG Representative hereunder. 4.2.7 The WRCOG Representative. WRCOG hereby designates Rick Bishop, or his or her designee, to act as its representative for the performance of this Agreement (the "WRCOG Representative"). The WRCOG Representative shall have the power to act on behalf of WRCOG for all purposes under this Agreement. Renovate America shall not accept direction or orders from any person on behalf of WRCOG other than the WRCOG Representative or his or her designee. The WRCOG Representative shall provide written notice to CVAG and Renovate America of the appointment or the rescission of the appointment of any designee of the WRCOG Representative hereunder. 4.2.8 The Renovate America Representative. Renovate America hereby designates John Paul McNeill, or his designee, to act as its representative for the performance of this Agreement (the "Renovate America Representative"). The Renovate America Representative shall have full authority to represent and act on behalf of Renovate America for all purposes under this Agreement. The Renovate America Representative shall supervise and direct Program Administration Services, using his or her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the \9431252.5 4 1914 satisfactory coordination of all portions of Program Administration Services under this Agreement. The Renovate America Representative shall provide written notice to CVAG and WRCOG of the appointment or the rescission of the appointment of any designee of the Renovate America Representative hereunder. 4.2.9 Coordination of Program Administration Services. Renovate America agrees to work closely with CVAG staff in the performance of Program Administration Services and shall be reasonably available to CVAG's staff. 4.2.10 Standard of Care. Renovate America shall perform all Program Administration Services under the Agreements in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Renovate America represents and maintains that it is skilled in the professional calling and has the financial resources necessary to perform Program Administration Services. Renovate America warrants that all employees and/or agents of Renovate America shall have sufficient skill and experience to perform Program Administration Services assigned to them. Further, Renovate America represents that it, its employees and agents have, or will have prior to the performance of Program Administration Services, all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform Program Administration Services, and that such licenses and approvals shall be maintained throughout the term of the Agreements. Renovate America shall perform, at its own cost and expense and without reimbursement from CVAG, any services necessary to correct errors or omissions which are caused by Renovate America's failure to comply with the standard of care provided for herein. 4.2.11 Laws and Regulations. Renovate America shall keep itself fully informed of and in material compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the California HERO Program or Program Administration Services, including without limitation, all Cal/OSHA requirements and all applicable federal and state securities laws and regulations, and shall give all notices required by law. Renovate America shall be liable for all violations of such laws, rules and regulations in connection with Program Administration Services. If Renovate America performs or fails to perform any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the CVAG, Renovate America shall be solely responsible for all costs arising therefrom. Renovate America shall defend, indemnify and hold CVAG, its officials, directors, members, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure by Renovate America to comply with such laws, rules or regulations. 4.3 Accounting Records — Maintenance and Inspection. Renovate America shall maintain complete and accurate records, consistent with its records retention policy, but in no event for less than three years after repayment of any installation financed under this Program. All such records shall be clearly identifiable. Renovate America shall, at reasonable times and upon reasonable notice, allow a representative of CVAG and/or its agent during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Renovate America \9431252.5 5 38 shall, at reasonable times and upon reasonable notice, allow inspection of all work, data, documents, proceedings, and activities related to the Agreement. 4.4 General Provisions. 4.4.1 Termination of Agreement for Cause. Should Renovate America breach one or more of its material obligations as outlined herein in a material way, CVAG may, by written notice to Renovate America, terminate the whole or any part of this Agreement by giving written notice to Renovate America of such termination, and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination. Notwithstanding anything to the contrary in the immediately preceding sentence, CVAG shall provide Renovate America with at least thirty (30) days advance written notice within which to cure any such potential breach. If the matter is cured, as determined by CVAG in the exercise of its reasonable discretion, within this thirty (30) day period, then CVAG shall not be entitled to terminate this Agreement, and if the matter is not so cured, CVAG may proceed with the process outlined in the first sentence of this Section 4.4.1. 4.4.2 Termination Without Cause: CVAG, WRCOG or Renovate America may terminate this Agreement, without cause, effective 90 days after giving written notice of such termination to each of the other Parties. 4.4.3 Transition Period Upon Termination: Upon notification of termination Renovate America shall be required to notify CVAG and WRCOG of all pending applications for Program Assessment Contracts to fund Eligible Improvements to be installed on Residential properties originated by Renovate America during the course of Renovate America's provision of Program Administrative Services hereunder (each, a "Pending Program Assessment Contract") and Renovate America shall have the right to close such Pending Program Assessment Contracts subject to the review of the appropriate documentation by CVAG and WRCOG. 4.4.4 Effect of Termination on California HERO Program Administration Agreement. The termination of this Agreement by CVAG pursuant to the provisions hereof shall not result in the termination of the California HERO Program Administration Agreement as such agreement applies to the provision of Program Administrative Services outside of the CVAG Jurisdictions. 4.4.5 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Renovate America: Renovate America, Inc. 15073 Avenue of Science, Suite 200 San Diego, CA 92128 Attn: John Paul McNeill, CEO With copies to: Scott D. McKinlay, CLO & Thomas E. Hemmings, CFO Facsimile: (619) 923-2761 \9431252.5 m K1*7 CVAG: Coachella Valley Association of Governments 73710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260 Attn: Tom Kirk Facsimile: (760) 340-5949 WRCOG: Western Riverside Council of Governments 4080 Lemon Street, 3rd Floor, MS 1032 Riverside, CA 92373 Attention: Rick Bishop Facsimile: (951) 787-7991 With copy to: Best Best & Krieger LLP 3390 University Avenue Riverside, CA 92502 Attn: Steven DeBaun, Esq., General Counsel Facsimile: (951) 686-3083 Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 4.4.6 Confidentiality, Intellectual Property and Data Compilation. (a) Confidentiality. Except as otherwise set forth in this Agreement, all ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other documents and data provided by either Party to the other Party (including any copies or manuscripts of such information produced by a Party pursuant to this Agreement) or otherwise including any financial structure and financing approach of Program Assessments in connection with the performance of this Agreement shall be held confidential by the other Party. Nothing furnished to either Party which is otherwise known to the receiving Party prior to such disclosure or is generally known, or has become known, to the related industry, and nothing that is subject to the California Public Records Act, shall be deemed confidential. Renovate America shall not use CVAG's name or insignia in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of CVAG. Notwithstanding the above, any documents prepared for the California HERO Program that are intended to be provided to the public shall not be subject to the limitations of this Section 4.4.5. (b) Intellectual Property. CVAG expressly acknowledges and agrees that any and all computer software and all source code thereof, used or developed by Renovate America ("Proprietary Software") in performing the Services is proprietary and Renovate America, or its licensors, shall at all times exclusively own all rights, title, and interest in such software and Proprietary Software, including all intellectual property rights contained therein. However, such software shall be made available to CVAG to the extent necessary to examine, review or audit Program records and documents. \9431252.5 7 HQ (c) Data Compilation. CVAG acknowledges and agrees that Renovate America, or its licensors, will have spent substantial time and effort in collection and compiling data and information (the "Data Compilations") in connection with the California HERO Program Administration Services and that such Data Compilations may be used by Renovate America (or such licensors) for their own purposes, including, without limitation, sale or distribution to third parties; provided, however, that Renovate America will not, and shall ensure that its licensors will not, sell or distribute any of CVAG's confidential information that may be contained in such Data Compilations, unless such confidential information is used only on an aggregated and anonymous basis. 4.4.7 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be reasonably necessary, appropriate or convenient to attain the purposes of this Agreement. 4.4.8 Arbitration and Equitable Relief. (a) Arbitration. In consideration of Renovate America's rights under this Agreement, CVAG's promise to arbitrate disputes under this Agreement, and the receipt of compensation paid to Renovate America, at present and in the future, Renovate America and CVAG agree that any and all controversies, claims, or disputes with anyone (including CVAG and any employee, officer, director, volunteer of CVAG in its capacity as such or otherwise), whether brought on an individual, group, or class basis, arising out of, relating to, or resulting from Renovate America's performance of Program Administration Services under this Agreement or the termination of this Agreement, including any breach of this Agreement by either Party, shall be subject to binding arbitration under the Arbitration Rules set forth in California Code of Civil Procedure Section 1280 through 1294.2, including Section 1283.05 (the "Rules") and pursuant to California law. Disputes which Renovate America and CVAG agree to arbitrate, and thereby agree to waive any right to a trial by jury, include any statutory claims under state or federal law, the California Labor Code, claims of harassment, discrimination and wrongful termination and any statutory claims. Renovate America and CVAG further understand that this Agreement to arbitrate also applies to any disputes that Renovate America or CVAG may have with each other. (b) Procedure. Renovate America and CVAG agree that any arbitration will be administered by the American Arbitration Association ("AAA"), and that the neutral arbitrator will be selected in a manner consistent with AAAs National Rules for the Resolution of Contract Disputes. Renovate America and CVAG agree that the arbitrator shall have the power to decide any motions brought by any Party to the arbitration, including motions for summary judgment and/or adjudication, motions to dismiss and demurrers, and motions for class certification, prior to any arbitration hearing. Renovate America and CVAG also agree that the arbitrator shall have the power to award any remedies available under applicable law, and that the arbitrator shall award attorneys' fees and costs to the prevailing Party except as prohibited by law. Renovate America agrees that the arbitrator shall administer and conduct any arbitration in a manner consistent with the Rules and that to the extent that the AAAs National Rules for the Resolution of Contract Disputes conflict with the Rules, the Rules shall take precedence. Renovate America and CVAG agree that the decision of the arbitrator shall be in writing. \9431252.5 8 CS (c) Remedy. Except as provided by the Rules and this Agreement arbitration shall be the sole, exclusive and final remedy for any dispute between Renovate America and CVAG. Accordingly, except as provided for by the Rules and this Agreement, neither Renovate America nor CVAG will be permitted to pursue court action regarding claims that are subject to arbitration except to have a arbitration award entered as a judgment for enforcement purposes. (d) Availability of Injunctive Relief Renovate America and CVAG agree that either Renovate America or CVAG may petition a court for provisional relief, including injunctive relief, as permitted by the Rules, including, but not limited to, where either Renovate America or CVAG alleges or claims a violation of this Agreement between CVAG and Renovate America. Renovate America and CVAG understand that any breach or threatened breach of such an agreement (including this Agreement) will cause irreparable injury and that money damages will not provide an adequate remedy therefor and both CVAG and Renovate America hereby consent to the issuance of an injunction. 4.4.9 Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. 4.4.10 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in the County of Riverside. 4.4.11 Time of Essence. Time is of the essence for each and every provision of this Agreement. 4.4.12 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties. 4.4.13 Assignment or Transfer. Renovate America shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of CVAG and WRCOG, provided, however, Renovate America may assign this Agreement in connection with a merger or the sale of all or substantially all of its assets provided that the successor entity expressly assumes all of the obligations and confirms all of the representations and warranties of Renovate America hereunder. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 4.4.14 Construction, References, Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not workdays. All references to Renovate America include all personnel, employees, agents, and subcontractors of Renovate America, except as otherwise specified in this Agreement. All references to CVAG include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. All references to WRCOG include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of \9431252.5 9 Cy, reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 4.4.15 Amendment, Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by the Parties. 4.4.16 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 4.4.17 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 4.4.18 Invalidity, Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 4.4.19 Prohibited Interests. Renovate America maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Renovate America or independent contractors and consultants engaged by Renovate America to perform services of the nature of those included on the Schedule of Responsibilities attached hereto to solicit or secure this Agreement. Further, other than its outside counsel, Renovate America warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Renovate America, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CVAG shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of CVAG, during the term of his or her service with CVAG, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 4.4.20 Equal Opportunity Employment. Renovate America represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, age or other protected class. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 4.4.21 Labor Certification. By its signature hereunder, Renovate America certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of Program Administration Services. 4.4.22 Authority to Enter Agreement. Renovate America has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each \9431252.5 10 43 Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 4.5 Subcontracting. 4.5.1 Prior Approval Required. Renovate America shall not subcontract any portion of Program Administration Services, except as expressly stated herein, without prior written approval of CVAG; provided that Renovate America is not prohibited from hiring individuals that act as independent contractors or consultants with respect to the work such individuals perform for Renovate America. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 4.6 Insurance. 4.6.1 Time for Compliance. Renovate America shall not commence Program Administration Services under this Agreement until it has provided evidence satisfactory to CVAG that it has secured all insurance required under this Section. In addition, Renovate America shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to CVAG that the subcontractor has secured all insurance required under this section. 4.6.2 Minimum Requirements. Renovate America shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by Renovate America, its agents, representatives, employees or subcontractors. Renovate America shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage: (a) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers Compensation and Employers Liability: Workers Compensation insurance as required by the State of California and Employers Liability Insurance. (b) Minimum Limits of Insurance. Renovate America shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Workers Compensation and Employers Liability: Workers Compensation limits as required by the Labor Code of the State of California. Employers Liability limits of $1,000,000 per accident for bodily injury or disease. 4.6.3 Professional Liability. Renovate America shall procure and maintain, and require its sub -consultants to procure and maintain, for a period of three (3) years following \9431252.5 11 44 completion of Program Administration Services, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than $1,000,000 per claim, and shall be endorsed to include contractual liability. 4.6.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Renovate America shall provide endorsements on forms supplied or approved by CVAG to add the following provisions to the insurance policies: (a) General Liability. The general liability policy shall be endorsed to state that: (1) CVAG, its directors, members, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to Program Administration Services or operations performed by or on behalf of Renovate America, including materials, parts or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects CVAG, its directors, members, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of Renovate America's scheduled underlying coverage. Any insurance or self-insurance maintained by CVAG, its directors, members, officials, officers, employees, agents and volunteers shall be excess of Renovate America's insurance and shall not be called upon to contribute with it in any way. (b) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) CVAG, its directors, members, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by Renovate America or for which Renovate America is responsible; and (2) the insurance coverage shall be primary insurance as respects CVAG, its directors, members, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of Renovate America's scheduled underlying coverage. Any insurance or self-insurance maintained by CVAG, its directors, members, officials, officers, employees, agents and volunteers shall be excess of Renovate America's insurance and shall not be called upon to contribute with it in any way. (c) Workers Compensation and Emplovers Liability Coverage. The insurer shall agree to waive all rights of subrogation against CVAG, its directors, members, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work performed by Renovate America. (d) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (1) the respective insurer (or in the case of professional liability insurance provided pursuant to Section 4.6.3, the respective insurer or Renovate America) shall provide CVAG with written notice within thirty (30) days of any suspension, voiding or cancellation of the insurance policy; and (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to CVAG, its directors, members, officials, officers, employees, agents and volunteers. 4.6.5 Separation of Insureds, No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance \9431252.5 12 Bl.7 shall not contain any special limitations on the scope of protection afforded to CVAG, its directors, members, officials, officers, employees, agents and volunteers. 4.6.6 Deductibles and Self -Insurance Retentions. Any deductibles or self - insured retentions in an amount greater than $10,000 must be declared to and approved by CVAG. Renovate America shall guarantee that, at the option of CVAG, either: (1) the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects CVAG, its directors, members, officials, officers, employees, agents and volunteers; or (2) Renovate America shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 4.6.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Bests rating no less than A:VII, licensed to do business in California. 4.6.8 Verification of Coverage. Renovate America shall furnish CVAG with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to CVAG. The Certificates of Insurance shall not only name the type of policy provided, but also shall refer specifically to this Agreement and shall state that such insurance is as required by this Agreement. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by CVAG if requested. All certificates and endorsements must be received and approved by CVAG before work commences. CVAG reserves the right to require complete, certified copies of all required insurance policies, at any time. 4.7 Indemnification. Renovate America shall defend, indemnify and hold CVAG, its directors, members, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent or wrongful acts or omissions or willful misconduct of Renovate America, its directors, officials, officers, employees, agents, consultants, contractors and subcontractors, arising out of or in connection with the performance of the Program Administration Services, the California HERO Program or this Agreement, including without limitation the payment of all consequential damages and attorneys' fees and other related costs and expenses. Renovate America shall defend, at Renovate America's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against CVAG, its directors, members, officials, officers, employees, agents or volunteers. Renovate America shall pay and satisfy any judgment, award or decree that may be rendered against CVAG or its directors, members, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Renovate America shall reimburse CVAG and its directors, members, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Renovate America's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by CVAG, its directors, officials, officers, employees, agents or volunteers. \9431252.5 13 C[y CVAG shall defend, indemnify and hold Renovate America, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any reckless acts or omissions or willful misconduct of CVAG, its officials, officers, employees, agents, consultants, contractors and subcontractors, arising out of or in connection with the performance of the Program Administration Services, the California HERO Program or this Agreement, including without limitation the payment of all consequential damages and attorneys' fees and other related costs and expenses. CVAG shall defend, at CVAG's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against Renovate America, its directors, officials, officers, employees, agents or volunteers. CVAG shall pay and satisfy any judgment, award or decree that may be rendered against Renovate America or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. CVAG shall reimburse Renovate America and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. CVAG's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Renovate America, its directors, officials, officers, employees, agents or volunteers. No third party shall be a direct beneficiary of this Section 4.7. 4.8 Application of this Agreement. This Agreement shall apply solely to the provision of Program Administrative Services within those cities within CVAG that have elected to participate in the California HERO Program. 4.9 Conflict with California HERO Program Report. If any provision of this Agreement shall conflict with the provisions of the California HERO Program Report, the provisions of the California HERO Program Report shall prevail. 4.10 No Amendment to the California HERO Program Administrative Agreement. Except as expressly provided for herein, all terms of the California HERO Program Administrative Agreement shall remain in full force and effect. \9431252.5 14 IM IN WITNESS WHEREOF, the Parties hereby have made and executed this Agreement as of the date first written above. COACHELLA VALLEY RENOVATE AMERICA, INC. ASSOCIATION OF GOVERNMENTS By: By: Title: Jan Harnik Title: John Paul McNeill Chair Chief Executive Officer APPROVED AS TO FORM: Toni Eggebraaten General Counsel WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS By: Title Rick Bishop Executive Director APPROVED AS TO FORM: General and Bond Counsel Best Best & Krieger LLP \9431252.5 15 48 EXHIBIT "A" CVAG SCHEDULE OF RESPONSIBILITIES CVAG will be responsible for coordination with Renovate America, WRCOG and California HERO Program, and the CVAG member agencies to implement the California HERO program in the Coachella and Palo Verde Valleys. Consequently, CVAG shall timely take the following actions: a. Assist CVAG member agencies with the process of adoption of resolutions and/or other actions necessary to participate in the California HERO program. b. Adopt resolutions and approve documents authorizing the California HERO program; C. Review, at CVAG's discretion, projects submitted by property owners participating in the California HERO Program within the CVAG Jurisdictions. Within two (2) business days following projects submittal by Renovate America to CVAG, CVAG reserves the right to deny a project to the extent CVAG deems there is insufficient consumer protection. A "business day" is defined as any day in which Renovate America's call center is open. Renovate America's call center is open seven days a week, but closed on some national holidays. All projects in the CVAG Jurisdictions will have deemed to be approved on the 3rd business day if Renovate America has not received communication from CVAG. d. The CVAG Representative may, from time to time, recommend to the WRCOG Representative and the Renovate America Representatives revisions to the Program Criteria and the CVAG Representative, the WRCOG Representative and the Renovate America Representative shall meet and consult, either in person or by conference call, regarding such recommendations. CVAG acknowledges that revisions to the Program Criteria are subject to the approval of WRCOG as required pursuant to Chapter 29. e. Coordinate with Renovate America on program marketing and outreach, to ensure that such marketing and outreach is compatible with existing PACE programs offered in the CVAG region and property owners in the CVAG region are aware of the options for PACE programs, including the Ygrene Energy Fund program and the California HERO program. f. Provide Renovate America with a "local presence" at the CVAG offices. This can be accomplished with Renovate American employees or representatives or by training CVAG staff. IM 20323.00017\9431252.5 EXHIBIT B RESOLUTION 611 61 ATTACHMENT 2 CVAG List of Eligible Improvements: Ygrene Energy Fund The following are the Eligible Improvements that will be available under the CVAG regional Clean Energy (PACE) Program. Additional and/or alternative improvements may be added on a case -by -case basis, by mutual agreement of both parties, or the list may be modified to comply with state law. i. Energy Efficiency. The following energy -efficiency measures are approved for all building types: • Air Sealing and Ventilation • Air Filtration • Building Envelope • Duct Leakage and Sealing • Bathroom, ceiling, attic, and whole house fans * Insulation • Defect Correction • Attic, floor, walls, roof, ducts • Weather -Stripping • Home Sealing • Geothermal Exchange Heat Pumps • HVAC Systems • Evaporative Coolers • Cooler must have a separate ducting system from air conditioning and heating ducting system • Natural gas storage water heater * Tank -less water heater * Solar water heater system * Reflective insulation or radiant barriers * Cool roof * Windows and glass doors • U value of 0.40 or less and solar heat gain coefficient of 0.40 or less * Window filming * Skylights * Solar tubes * Additional building openings to provide additional natural light * Lighting * Energy Star listed (no bulb, only retrofits) • Pool equipment * Pool circulating pumps 6% ii. Non-residential Building Measures. The following measures are allowed for commercial and non-residential buildings, in addition to all applicable energy efficiency measures listed above: • Occupancy -Sensor Lighting Fixtures • SMART Parking Lot Bi-Level Fixture • SMART Parking Garage Bi-Level Fixtures • SMART Pathway Lighting • SMART Wall Pack Fixtures • Task Ambient Office Lighting • Classroom Lighting • Refrigerator Case LED Lighting with Occupancy Sensors • Wireless, daylight lighting controls • Kitchen Exhaust Variable Air Volume Controls • Wireless HVAC Controls & Fault Detection iii. Solar Equipment. Eligible solar equipment for both residential and commercial properties includes: • Solar thermal hot water systems • Solar thermal systems for pool heating • Photovoltaic systems (electricity) • Emerging technologies — following the Custom Projects track and subject to CVAG approval. iv. Custom Projects. The below measures are examples of Custom Projects that will be considered for program funding: • Building energy -management controls • HVAC duct zoning -control systems • Irrigation pumps and controls • Lighting controls • Industrial- and process -equipment motors and controls • Fuel cells • Wind -turbine power system • Natural gas • Hydrogen fuel • Other fuel sources (emerging technologies) • Co -generation (heat and energy) 53 54 CITY / SA / HA / FA MEETING DATE: January20, 2015 ITEM TITLE: APPROVE OVERNIGHT TRAVEL FOR CITY CLERK TO ATTEND QUARTERLY LEAGUE OF CALIFORNIA CITIES ADMINISTRATIVE POLICY COMMITTEE MEETING IN SACRAMENTO, CALIFORNIA— JAN UARY 16, 2015 RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 4 STUDY SESSION: PUBLIC HEARING: Authorize overnight travel for the City Clerk to attend the League of California Cities Administrative Policy Committee Meeting being held in Sacramento, California on January 16, 2015. EXECUTIVE SUMMARY: • The City Clerk is currently a member of the League of California Cities' (League) Administrative Services Policy Committee representing the Riverside Division. • The Policy Committee reviews bills or regulatory proposals on issues for which the League does not have existing policy. Committee actions or positions are transmitted to the League's Board of Directors as recommendations for formal League positions. • Although the League provided advance notice of this meeting, the City Clerk did not confirm attendance until airfare to Sacramento dropped by more than 50 percent during the first week of January; therefore, approval is being sought retroactively. FISCAL IMPACT: Travel and lodging costs associated with this meeting are $515 and will be funded through the City Clerk's Fiscal Year 2014/2015 budget, which has allocated funds for travel, training and meetings. BACKGROUND/ANALYSIS: The League is an association of California city officials who work together to enhance their knowledge and skills, exchange information, and combine resources so that they may influence State and Federal policy decisions that affect cities. The League's quarterly committee meetings provide the opportunity for local leaders to learn from leading experts as well as from their peers. The committee process is the League's means of effectively engaging in the legislative process, and requires all appointed members to be actively engaged. Attendees receive updates on new legislation and court rulings affecting cities and make recommendations to the League Board of Directors for formal League positions on bills. ALTERNATIVES: As it is important that the City and the Riverside Division have representation and input on upcoming legislation, and funds have already been budgeted, staff does not recommend an alternative. Report prepared by: Susan Maysels, City Clerk Report approved for submission by: Frank J. Spevacek, City Manager 171 a OF CITY]/ SA / HA / FA MEETING DATE: January 20, 2015 AGENDA CATEGORY: ITEM TITLE: APPROVE DEMAND REGISTERS DATED BUSINESS SESSION: DECEMBER 19, DECEMBER 30, 2014 AND JANUARY 9, 2015 CONSENT CALENDAR: 5 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve Demand Registers dated December 19, December 30, 2014 and January 9, 2015. EXECUTIVE SUMMARY: None. FISCAL IMPACT: Demand of Cash: -- City -- Successor Agency of RDA -- Housing Authority -- Housing Authority Commission BACKGROUND/ANALYSIS: $ 3,316,961 .23 $ 21,983.45 $ 9,060.40 $ 250.00 $ 3,348,255.08 Between City Council meetings, routine bills and payroll must be paid in order to avoid late fees/penalties. Attachment 1 provides the detail for the weekly demand registers from December 13, 2014 through January 9, 2015. Warrants Issued: 105417 - 105522) 105523 - 105586) 105587 - 105659) Voids} Wire Transfers} Payroll 37047 - 37048) Payroll Tax Transfers} $ 448,781.02 $ 773,766.12 $ 1,159,533.17 $ (220.50) $ 573,078.57 $ 314,191.45 $ 79,125.25 $ 3,348,255.08 57 The most significant expenditure on the demand registers listed above is as follows: Significant Expenditures: Vendor: Riverside Co. Sheriff Account Name: Amount: Purpose: Various Doug Wall Construction Construction American Asphalt South Construction Rutan & Tucker CVAG Various TUMF Payable $ 920,816.21 Police Service 9/18/14 - 10/15/14 $ 348,980.03 Health & Wellness Ctr. $ 173,937.67 Nov. Slurry Seal Prg. $ 89,701 .18 Oct. - Nov. Legal Fees $ 56,248.60 Nov. TUMF Fee Wire Transfers: Eleven wire transfers totaled $573,078.57. Of this amount, $376,058.53 was to Landmark for golf course management; $87,850.52 to CalPERS for health insurance premiums; and $92,846.68 to CalPERS for retirement costs (see Attachment 2 for a full listing). ALTERNATIVES: City Council may approve, partially approve, or reject the register of demands. Report prepared by: Sandra Mancilla, Account Technician Report approved for submission by: Rita Conrad, Finance Director Attachments: 1. Demand Registers 2. Wire Transfers 58 ATTACHMENT 1 Demand Register � City of La Quinta, CA � M Packet: APPKT00338 - SHM 12/19/14 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101-GENERAL FUND ABRAMSON, FRED 105417 12/19/2014 REFUND 101-0000-42214 15.75 ALPHA CARD 105418 12/19/2014 OPERATING SUPPLIES 101-3002-60420 290.09 ALVAREZ, MARIA ISABEL 105419 12/19/2014 INSTRUCTOR PAYMENT 101-3002-60107 38.50 AUTOZONE 105420 12/19/2014 DIGITAL METER 101-7003-60431 23.59 BAILARDO, MICHAEL 105421 12/19/2014 REFUND 101-0000-42214 15.75 BESTSIGNS INC 105422 12/19/2014 SIGN 101-7003-60429 81.75 BRANN, TERI 105423 12/19/2014 REFUND 101-0000-42214 15.75 CADENCE COMMUNICATION 105424 12/19/2014 NOV-TOT HOTLINE 101-1006-60104 57.85 CALPERS LONG-TERM CARE 105425 12/19/2014 LONG TERM CARE 101-0000-20949 106.00 CASH/PETTY CASH 105426 12/19/2014 PETTY CASH 101-0000-10503 150.00 CHESNEY, MARILYN 105427 12/19/2014 REFUND 101-0000-42214 15.75 CLAPP, PAT 105428 12/19/2014 REFUND 101-0000-42214 15.75 COACHELLA VALLEY CONSER 105430 12/19/2014 NOV-MITIGATION FEES 101-0000-20310 24,204.00 COACHELLA VALLEY CONSER 105430 12/19/2014 NOV-MITIGATION FEES 101-0000-43631 -242.04 COACHELLA VALLEY ECONO 105431 12/19/2014 CVEP DUES 101-3007-60351 10,000.00 COACHELLA VALLEY EMERGE 105432 12/19/2014 CVEMA MEMBERSHIP 101-6005-60351 100.00 COACHELLA VALLEY WATER 105433 12/19/2014 WATER SERVICE 101-2002-61200 794.11 COACHELLA VALLEY WATER 105433 12/19/2014 WATER SERVICE 101-3004-61200 195.90 COACHELLA VALLEY WATER 105433 12/19/2014 WATER SERVICE 101-3005-61204 81.65 COACHELLA VALLEY WATER 105433 12/19/2014 WATER SERVICE 101-3005-61207 534.36 COACHELLA VALLEY WATER 105433 12/19/2014 WATER SERVICE 101-3005-61208 21.24 COACHELLA VALLEY WATER 105433 12/19/2014 WATER SERVICE 101-3005-61209 155.65 COACHELLA VALLEY WATER 105433 12/19/2014 WATER SERVICE 101-3006-61200 98.71 COACHELLA VALLEY WATER 105433 12/19/2014 WATER SERVICE 101-3008-61200 40.30 COACHELLA VALLEY WATER 105433 12/19/2014 WATER SERVICE 101-7006-60146 335.09 COACHELLA VALLEY WATER 105433 12/19/2014 WATER SERVICE 101-2002-61200 439.02 COACHELLAVALLEY WATER 105433 12/19/2014 WATER SERVICE 101-3002-61200 158.10 ZOACHELLA VALLEY WATER 105433 12/19/2014 WATER SERVICE 101-3005-61203 34.68 COACHELLA VALLEY WATER 105433 12/19/2014 WATER SERVICE 101-3005-61204 1,118.68 COACHELLA VALLEY WATER 105433 12/19/2014 WATER SERVICE 101-3005-61205 23.48 ZOACHELLA VALLEY WATER 105433 12/19/2014 WATER SERVICE 101-3005-61206 315.82 -OACHELLA VALLEY WATER 105433 12/19/2014 WATER SERVICE 101-3005-61210 1,329.42 ZOACHELLA VALLEY WATER 105433 12/19/2014 WATERSERVICE 101-3008-61200 113.42 -OACHELLA VALLEY WATER 105433 12/19/2014 WATER SERVICE 101-7004-61211 15,631.76 -OOKING WITH CLASS 105434 12/19/2014 CITY HALL RECEPTION 101-3007-60461 500.00 =OUNTY OF RIVERSIDE 105435 12/19/2014 NOE FILLING FEES-ZOA2014- 101-6001-60450 50.00 )EMSEY, FILLIGER & ASSOCI 105436 12/19/2014 ACTUARIAL VALUATION 101-1006-60104 3,000.00 DEPARTMENT OF ANIMAL SE 105437 12/19/2014 NOV-SHELTER SERVICES 101-6004-51070 8,030.67 DESERT SANDS UNIFIED SCH 105438 12/19/2014 JAN'15 FACILITY USE 101-3003-60420 490.00 DESERT SANDS UNIFIED SCH 105438 12/19/2014 MAR'15 FACILITY USE 101-3003-60420 210.00 DESERT SUN, THE 105439 12/19/2014 ADS 11/07-11/28/14 101-1002-60352 801.16 DESERT SUN, THE 105439 12/19/2014 ADS11/07-11/28/14 101-6001-60450 261.06 DESERT SUN, THE 105439 12/19/2014 ADS 11/07-11/28/14 101-6001-60450 221.82 DESERT SUN, THE 105439 12/19/2014 ADS11/07-11/28/14 101-6001-60450 400.58 DESERT SUN, THE 105439 12/19/2014 ADS 11/07-11/28/14 101-6001-60450 178.22 DESERT SUN, THE 105439 12/19/2014 ADS11/07-11/28/14 101-6001-60450 261.06 )ESERTSUN, THE 105439 12/19/2014 ADS 11/07-11/28/14 101-6001-60450 400.58 )ESERTSUN, THE 105439 12/19/2014 ADS 11/07-11/28/14 101-6001-60450 400.58 )ESERTSUN, THE 105439 12/19/2014 ADS 11/07-11/28/14 101-6001-60450 241.44 )INGLO, DORIS 105440 12/19/2014 REFUND 101-0000-42214 15.75 DISH NETWORK 105441 12/19/2014 EOC DISH 12/13-1/12 101-6005-60107 67.73 )OMINGUEZ, LORI 105442 12/19/2014 REFUND 101-0000-42214 28.62 )OOLING, JOSEPH & MARY 105443 12/19/2014 REFUND TOT OVERPAYMENT 101-0000-41400 19.00 2/19/2014 5:07:04 PM Page 1 of 8 6T] Demand Register Vendor Name Payment Number Payment Date Description (Payable) ECONOMIC DEVELOPMENT 105444 12/19/2014 OCT-DEC MUSEUM OPS ESGIL CORPORATION 105445 12/19/2014 NOV-PLAN CHECK FEDEX 105446 12/19/2014 OVERNIGHT MAIL FUN SERVICES 105447 12/19/2014 EVENT DEPOSIT GALLS LLC 105448 12/19/2014 CITY SHIRTS GALLS LLC 105448 12/19/2014 CITY SHIRTS GARCIA, MANUELA 105449 12/19/2014 REFUND GARDAWORLD 105450 12/19/2014 ARMORED SERVICE HAYWARD TILTON & ROLAP 105451 12/19/2014 CRIME POLICY RENEWAL HIGH TECH IRRIGATION INC 105452 12/19/2014 IRRIGATION MATERIAL HUNTINGTON HARDWARE C 105453 12/19/2014 CITY HALL MASTER KEYS IMPERIAL IRRIGATION DIST 105454 12/19/2014 ELECTRICITY SERVICE IMPERIAL IRRIGATION DIST 105454 12/19/2014 ELECTRICITY SERVICE IMPERIAL IRRIGATION DIST 105454 12/19/2014 ELECTRICITY SERVICE INNOVATIVE DOCUMENT SO 105455 12/19/2014 SEP-NOV CONTRACT/COPIES INSTITUTE OF TRANSPORTAT 105456 12/19/2014 MEMBERSHIP ##30310 INTERNATIONAL ASSOCIATI 105457 12/19/2014 MEMBERSHIP #f1577 INTERWEST CONSULTING GR 105458 12/19/2014 SEP-OCT PROFESSIONAL SVC JARVIS COMPANY, THE 105459 12/19/2014 CHRISTMAS TREE CONTRACT JOHNSON, LES 105460 12/19/2014 PC LUNCH MEETING JOHNSON, LES 105460 12/19/2014 MEALS -PLANNING COMM M KIRKPATRICK LANDSCAPING 105461 12/19/2014 DEC -LANDSCAPE SERVICE LANAHAN, JEAN 105462 12/19/2014 REFUND LANDMARK GOLF MANAGE 105463 12/19/2014 SRR LLD LASALLE LIGHTING SERVICES 105464 12/19/2014 NOV-LANDSCAPE LIGHTING LONGSON, NED 105465 12/19/2014 REFUND M &J'S BARBEQUE 105466 12/19/2014 SAWYER'S RETIREMENT MAGIK ENTERPRISES, INC. 105467 12/19/2014 CITY HALL WINDOW REPAIR MOWERS PLUS INC 105469 12/19/2014 BLOWER REPAIR MOWERS PLUS INC 105469 12/19/2014 BLOWER REPAIR NAI CONSULTING INC 105470 12/19/2014 NOV-PROFESSIONAL SERVIC NAI CONSULTING INC 105470 12/19/2014 NOV-PROFESSIONAL SERVIC NATIONAL SEMINARS TRAINI 105471 12/19/2014 EE TRAIN ING-ARRE LLANO NEXTEL COMMUNICATIONS 105472 12/19/2014 CELL PHONES 10/23-11/22 NIX, E SIAH T 105473 12/19/2014 INSTRUCTOR PAYMENT NIX, E SIAH T 105473 12/19/2014 INSTRUCTOR PAYMENT OFFICE DEPOT 105474 12/19/2014 RETURN CREDIT OFFICE DEPOT 105474 12/19/2014 BCARDS-AMBRIZ/FUSON OFFICE DEPOT 105474 12/19/2014 BCARDS-AMBRIZ/FUSON OFFICE DEPOT 105474 12/19/2014 BCARDS-GIL OFFICE TEAM 105475 12/19/2014 TEMP STAFFING WKEND 11/ OFFICE TEAM 105475 12/19/2014 TEMP STAFFING WKEND 11/ OLIVAREZ, AREM1O 105476 12/19/2014 REFUND OLSON, JAN 105477 12/19/2014 REFUND ONTRAC 105478 12/19/2014 OVERNIGHT MAIL PACIFIC WEST INDUSTRIES 105479 12/19/2014 LIBRARY HVAC MAINT PENA, JOHN 105480 12/19/2014 RFND POLITICAL SIGN DEPOS PLUG & PAY TECHNOLOGIES 105481 12/19/2014 NOV-CC FEES QUILL, PAUL 105482 12/19/2014 REFUND RADEVA, MONIKA 105483 12/19/2014 MEALS -SAWYERS RETIREME RASA/ERIC NELSON 105484 12/19/2014 PWAN 14-7850 RASA/ERIC NELSON 105484 12/19/2014 PM36523 RASA/ERIC NELSON 105484 12/19/2014 PM 2014-1002 REHLING, LORI 105485 12/19/2014 REFUND REXCO ELECTRIC INC 105486 12/19/2014 REFUND RIVERSIDE DEPARTMENT OF 105487 12/19/2014 GARNISHMENT ROJAS, MIGUEL ANGEL 105488 12/19/2014 INSTRUCTOR PAYMENT ROJAS, MIGUEL ANGEL 105488 12/19/2014 INSTRUCTOR PAYMENT RUBARTH, DAVID 105489 12/19/2014 DEPOSIT REFUND RUTAN & TUCKER 105490 12/19/2014 NOV-LEGAL FEES Packet: APPKT00338 - SHM 12/19/14 Account Number Amount 101-3006-60105 43,750.00 101-6003-60118 3,319.92 101-1007-60470 73.75 101-3001-60524 2,290.00 101-7003-60690 41.00 101-7006-60427 432.90 101-0000-42214 15.75 101-1006-60103 171.03 101-1004-60446 3,366.00 101-7004-60431 89.41 101-3008-60123 66.34 101-7003-61101 899.29 101-7004-61116 7,864.93 101-7004-61117 3,381.75 101-1006-60410 3,734.20 101-7006-60351 284.28 101-6001-60351 150.00 101-6003-60118 30,295.00 101-3001-60553 1,007.25 101-6001-60320 29.92 101-6001-60320 97.16 101-7004-60189 35,255.56 101-0000-42214 15.75 101-7004-60143 5,278.00 101-7004-60104 6,930.00 101-0000-42214 15.75 101-6001-60320 200.00 101-3008-60665 1,597.00 101-7003-60431 171.66 101-7003-60431 20.00 101-7001-60104 6,815.00 101-7006-60104 1,305.00 101-7003-60320 299.00 101-1007-61301 116.18 101-3003-60107 220.50 101-3003-60107 168.00 101-1005-60400 -70.19 101-3001-60400 60.54 101-6001-60410 60.55 101-3001-60400 60.54 101-6001-60125 242.25 101-6001-60125 369.75 101-0000-42214 15.75 101-0000-42214 15.75 101-1007-60470 55.65 101-3004-60667 584.00 101-0000-22815 200.00 101-3003-60122 20.00 101-0000-42214 15.75 101-6001-60320 119.32 101-7002-60183 375.00 101-7002-60183 1,300.00 101-7002-60183 380.00 101-0000-42214 15.75 101-0000-41600 51.00 101-0000-20985 200.00 101-3003-60107 472.50 101-3003-60107 1,651.65 101-0000-22830 50.00 101-1001-60153 648.00 12/19/2014 5:07:04 PM Page 2 of 8 60 Demand Register Packet: APPKT00338 - SHM 12/19/14 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount RUTAN & TUCKER 105490 12/19/2014 NOV-LEGAL FEES 101-1001-60153 3,612.57 RUTAN & TUCKER 105490 12/19/2014 NOV-LEGAL FEES 101-1001-60153 72.00 RUTAN & TUCKER 105490 12/19/2014 NOV-LEGAL FEES 101-1001-60153 339.53 RUTAN & TUCKER 105490 12/19/2014 NOV-LEGAL FEES 101-1001-60153 4,000.00 RUTAN & TUCKER 105490 12/19/2014 NOV-LEGAL FEES 101-1001-60153 11,523.21 RUTAN & TUCKER 105490 12/19/2014 NOV-LEGAL FEES 101-1001-60153 1,445.50 RUTAN & TUCKER 105490 12/19/2014 NOV-LEGAL FEES 101-1001-60154 120.00 RUTAN & TUCKER 105490 12/19/2014 NOV-LEGAL FEES 101-1001-60154 2,330.00 RUTAN & TUCKER 105490 12/19/2014 NOV-LEGAL FEES 101-1001-60154 1,152.00 RUTAN & TUCKER 105490 12/19/2014 OCT-LEGAL FEES 101-1001-60153 4,750.00 RUTAN & TUCKER 105490 12/19/2014 OCT-LEGAL FEES 101-1001-60153 5,759.06 RUTAN & TUCKER 105490 12/19/2014 OCT-LEGAL FEES 101-1001-60153 8,664.26 RUTAN & TUCKER 105490 12/19/2014 OCT-LEGAL FEES 101-1001-60153 408.00 RUTAN & TUCKER 105490 12/19/2014 OCT-LEGAL FEES 101-1001-60153 1,255.50 RUTAN & TUCKER 105490 12/19/2014 OCT-LEGAL FEES 101-1001-60153 23,201.50 RUTAN & TUCKER 105490 12/19/2014 OCT-LEGAL FEES 101-1001-60153 24.00 RUTAN & TUCKER 105490 12/19/2014 OCT-LEGAL FEES 101-1001-60154 1,344.00 RUTAN & TUCKER 105490 12/19/2014 OCT-LEGAL FEES 101-1001-60154 2,500.85 RUTAN & TUCKER 105490 12/19/2014 OCT-LEGAL FEES 101-1001-60154 288.00 RUTAN & TUCKER 105490 12/19/2014 OCT-LEGAL FEES 101-1001-60154 96.00 SAM'S FENCE COMPANY 105491 12/19/2014 SPRTS CMPLX-IID TRANSFOR 101-3005-60424 575.00 SHARK POOLS INC 105492 12/19/2014 VONS FOUNTAIN R&M 101-7004-60189 707.75 SIGN A RAMA 105494 12/19/2014 REMOVAL OF "POLICE" SIGN 101-3008-60665 195.00 SILVERROCK RESORT 105495 12/19/2014 NOV-SALES TAX 101-0000-20304 49.00 SILVERROCK RESORT 105495 12/19/2014 NOV-SALES TAX 101-2001-60175 9.00 SILVERROCK RESORT 105495 12/19/2014 NOV-SALES TAX 101-2001-98140 39.00 SILVERROCK RESORT 105495 12/19/2014 NOV-SALES TAX 101-3001-60420 1.00 SILVERROCK RESORT 105495 12/19/2014 NOV-SALES TAX 101-3003-60420 16.00 SILVERROCK RESORT 105495 12/19/2014 NOV-SALES TAX 101-3005-60554 10.00 SILVERROCK RESORT 105495 12/19/2014 NOV-SALES TAX 101-3005-60555 -3.00 SILVERROCK RESORT 105495 12/19/2014 NOV-SALES TAX 101-7003-60320 38.00 SILVERROCK RESORT 105495 12/19/2014 NOV-SALES TAX 101-7004-60423 32.00 SMART & FINAL 105496 12/19/2014 OFFICE SUPPLIES 101-1006-60400 34.99 SPARKLETTS 105497 12/19/2014 WATER SVC FINAL PAYMENT 101-7001-60400 405.01 STANDARD INSURANCE COM 105498 12/19/2014 DEC -STANDARD INSUR 101-0000-20947 510.15 STANDARD INSURANCE COM 105498 12/19/2014 DEC -STANDARD INSUR 101-0000-20955 4,052.65 STANDARD INSURANCE COM 105499 12/19/2014 DEC-ADD'L LIFE INSURANCE 101-0000-20948 545.23 STAPLES ADVANTAGE 105500 12/19/2014 OFFICE SUPPLIES 101-6001-60400 20.71 STAPLES ADVANTAGE 105500 12/19/2014 OFFICE SUPPLIES 101-6001-60400 81.82 STAPLES ADVANTAGE 105500 12/19/2014 OFFICE SUPPLIES 101-6001-60400 36.15 STAPLES ADVANTAGE 105500 12/19/2014 OFFICE SUPPLIES 101-1007.60403 105.39 STAPLES ADVANTAGE 105500 12/19/2014 OFFICE SUPPLIES 101-6001-60400 27.63 STAPLES ADVANTAGE 105500 12/19/2014 OFFICE SUPPLIES 101-3001-60400 59.81 STAPLES ADVANTAGE 105500 12/19/2014 OFFICE SUPPLIES 101-6001-60400 34.72 STUDIOCARPRARO.COM 105502 12/19/2014 WELLNESS CENTER ADS 101-3007-60461 487.50 SUNLINE TRANSIT AGENCY 105503 12/19/2014 NOV-BUS PASSES 101-0000-20305 2,585.50 SUNLINE TRANSIT AGENCY 105503 12/19/2014 NOV-BUS PASSES 101-0000-42301 -204.75 SYNOPTEK INC 105504 12/19/2014 REFUND OVERPAYMENT 101-0000-41600 81.00 TASSELL, GLORIA 105505 12/19/2014 REFUND 101-0000-42214 15.75 TERRA NOVA PLANNING & R 105506 12/19/2014 NOV-PLANNING CONSULTAN 101-6002-60103 7,500.70 TYCO INTEGRATED SECURITY 105508 12/19/2014 MUSEUM SERVICE CALL 101-3006-60123 43.20 TYCO INTEGRATED SECURITY 105508 12/19/2014 JAN-JUN MUSEUM 101-3006-60123 1,015.68 TYCO INTEGRATED SECURITY 105508 12/19/2014 JAN-MAR CITY HALL 101-3008-60123 394.90 TYCO INTEGRATED SECURITY 105508 12/19/2014 JAN-MAR CITY HALL 101-3008-60123 730.50 TYCO INTEGRATED SECURITY 105508 12/19/2014 JAN-MAR CITY HALL 101-3008-60123 278.92 TYCO INTEGRATED SECURITY 105508 12/19/2014 JAN-MAR FS#93 ALARM 101-2002-60123 175.09 UNITED WAY OF THE DESERT 105509 12/19/2014 CONTRIBUTION 101-0000-20981 75.00 URWIN, JOHN 105510 12/19/2014 DEPOSIT REFUND 101-0000-22830 50.00 VERIZON CALIFORNIA 105512 12/19/2014 SPORTS COMPLEX 11/28-12/ 101-3005-61303 45.92 VIELHARBER, KAREN 105513 12/19/2014 INSTRUCTOR PAYMENT 101-3002-60107 189.00 11 .. /19/2014 5:07:04 PM �� _ ........Page 3 oP...-� 8 61 Demand Register Packet: APPKT00338 - SHM 12/19/14 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount VIGRA, JILL 105514 12/19/2014 REFUND 101-0000-42214 15.75 VINTAGE ASSOCIATES 105515 12/19/2014 LQ PARK IRRIG MAINT 101-3005-60424 194.08 WALTERS WHOLESALE ELECT 105516 12/19/2014 ELECTRICAL MATERIAL 101-7004-60431 27.68 WELLS FARGO BUSINESS CA 105517 12/19/2014 NOV-VISA CARD PAYMENT 101-1002-60320 1,172.21 WELLS FARGO BUSINESS CA 105517 12/19/2014 NOV-VISA CARD PAYMENT 101-1004-60321 237.15 WELLS FARGO BUSINESS CA 105517 12/19/2014 NOV-VISA CARD PAYMENT 101-3003-60149 100.00 WELLS FARGO BUSINESS CA 105517 12/19/2014 NOV-VISA CARD PAYMENT 101-6001-60400 68.22 WELLS FARGO BUSINESS CA 105517 12/19/2014 NOV-VISA CARD PAYMENT 101-6002-60410 1,139.76 WELLS FARGO BUSINESS CA 105517 12/19/2014 NOV-VISA CARD PAYMENT 101-6004-60410 21.20 WELLS FARGO BUSINESS CA 105517 12/19/2014 NOV-VISA CARD PAYMENT 101-7001-60320 60.00 WELLS FARGO BUSINESS CA 105517 12/19/2014 NOV-VISA CARD PAYMENT 101-7006-60320 85.00 WILDFLORA LLC 105518 12/19/2014 HOLIDAY DECOR 101-3007-60461 4,240.10 WILLDAN 105519 12/19/2014 PROFESSIONAL SVC9/29-10/ 101-7001-60104 8,356.31 WIRELESS WATCHDOGS 105520 12/19/2014 CELL MAINT 11/23-12/22 101-1007-61301 112.00 YORK, PAULETTE 105521 12/19/2014 REFUND 101-0000-42214 15.75 ZOO PRINTING, INC. 105522 12/19/2014 EVENT FLYERS 101-3001-60524 290.75 ZOO PRINTING, INC. 105522 12/19/2014 EVENT FLYERS 101-3007-60461 290.75 Fund 101- GENERAL FUND Total: 348,908.60 Fund: 221- AB 939 SHRED -IT USA - SAN BERNAD 105493 12/19/2014 SHREDDING SVC 11/4/14 221-0000-33220 344.77 Fund 221- AB 939 Total: 344.77 Fund: 224 - TUMF COACHELLA VALLEY ASSOC 105429 12/19/2014 NOWTUMF FEES 224-0000-20320 56,248.60 Fund 224 - TUMF Total: 56 248.60 Fund: 231- SUCCESSOR AGCY PA 1 RORF WELLS FARGO BUSINESS CA 105517 12/19/2014 NOV-VISA CARD PAYMENT 231-9001-60320 694.40 Fund 231- SUCCESSOR AGCY PA 1 RORF Total: 694.40 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN RUTAN & TUCKER 105490 12/19/2014 NOV-LEGAL FEES 237-9001-60153 4,000.00 RUTAN & TUCKER 105490 12/19/2014 NOV-LEGAL FEES 237-9001-60153 2,221.80 RUTAN & TUCKER 105490 12/19/2014 OCT-LEGAL FEES 237-9001-60153 1,710.00 RUTAN & TUCKER 105490 12/19/2014 OCT-LEGAL FEES 237-9001-60153 4,750.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total 12,681.80 Fund: 241- HOUSING AUTHORITY PA1 RUTAN & TUCKER 105490 12/19/2014 NOV-LEGAL FEES 241-9101-60153 2,634.64 RUTAN & TUCKER 105490 12/19/2014 OCT-LEGAL FEES 241-9101-60153 850.76 SMART & FINAL 105496 12/19/2014 PA1 HOUSING 241-9101-60320 82.28 WELLS FARGO BUSINESS CA 105517 12/19/2014 NOV-VISA CARD PAYMENT 241-9101-60320 696.78 Fund 241- HOUSING AUTHORITY PA1 Total: 4,264.46 Fund: 310 - LQ FIN AUTHORITY DEBT SVC US BANK 105511 12/19/2014 SERIES 1996 ADMIN FEES 310-9501-60102 1,683.00 Fund 310 - LQ FIN AUTHORITY DEBT SVC Total, 1,683.00 Fund: 401- CAPITAL IMPROVEMENT PROGR NAI CONSULTING INC 105470 12/19/2014 NOV-PROFESSIONAL SERVIC 401-1651-60185 725.00 NAI CONSULTING INC 105470 12/19/2014 NOV-PROFESSIONAL SERVIC 401-1652-60185 870.00 NAI CONSULTING INC 105470 12/19/2014 NOV-PROFESSIONAL SERVIC 401-1762-60185 2,030.00 NAI CONSULTING INC 105470 12/19/2014 NOV-PROFESSIONAL SERVIC 401-1871-60185 2,552.31 NAI CONSULTING INC 105470 12/19/2014 NOV-PROFESSIONAL SERVIC 401-1884-60103 457.23 NAI CONSULTING INC 105470 12/19/2014 NOV-PROFESSIONAL SERVIC 401-1885-60185 3,262.50 NAI CONSULTING INC 105470 12/19/2014 NOV-PROFESSIONAL SERVIC 401-1889-60103 1,160.00 NAI CONSULTING INC 105470 12/19/2014 NOV-PROFESSIONAL SERVIC 401-1896-60103 500.00 NAI CONSULTING INC 105470 12/19/2014 NOV-PROFESSIONAL SERVIC 401-1898-60103 290.00 NAI CONSULTING INC 105470 12/19/2014 NOV-PROFESSIONAL SERVIC 401-1899-60103 2,755.00 NAI CONSULTING INC 105470 12/19/2014 NOV-PROFESSIONAL SERVIC 401-1904-60103 145.00 NAI CONSULTING INC 105470 12/19/2014 NOV-PROFESSIONAL SERVIC 401-1905-60103 1,595.00 Fund 401- CAPITAL IMPROVEMENT PROGR Total 16,342 .04 Fund: 501- EQUIPMENT REPLACEMENT AUTOZONE 105420 12/19/2014 COOLENT 501-0000-60675 14.95 12/19/2014 5:07:04 PM Page 4 of 8 62 Demand Register Packet: APPKT00338 - SHM 12/19/14 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount- AUTOZONE 105420 12/19/2014 XTRAVISION BULBS 501-0000-60675 22.35 AUTOZONE 105420 12/19/2014 BULBS 501-0000-60675 5.82 AUTOZONE 105420 12/19/2014 MESSAGE BOARD 501-0000-60675 6.97 AUTOZONE 105420 12/19/2014 TK#47FUEL CAP 501-0000-60675 14.66 MOUNTAIN VIEW TIRE 105468 12/19/2014 TK#46 TIRES 501-0000-60676 571.24 STONE'S, CAM AUTOMOTIVE 105501 12/19/2014 TK#61 SERVICE/REPAIR 501-0000-60676 334.07 TOWER ENERGY GROUP 105507 12/19/2014 FUEL 11/1-15/14 501-0000-60674 2,142.90 Fund 501- EQUIPMENT REPLACEMENT Total: 3,112.96 Fund: 502 - INFORMATION TECHNOLOGY SILVERROCK RESORT 105495 12/19/2014 NOV-SALES TAX 502-0000-80100 45.00 WELLS FARGO BUSINESS CA 105517 12/19/2014 NOV-VISA CARD PAYMENT 502-0000-80100 4,455.39 Fund 502 - INFORMATION TECHNOLOGY Total: 4 5 00.39 Grand Total 448,78102 12/19/2014 5:07:04 PM Page 5 of 8 63 Demand Register Fund Summary Fund 101-GENERAL FUND 221- AB 939 224 - TUMF 231- SUCCESSOR AGCY PA 1 RORF 237 - SUCCESSOR AGCY PA 1 ADMIN 241- HOUSING AUTHORITY PAl 310 - LQ FIN AUTHORITY DEBT SVC 401- CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Grand Total: Account Number 101-0000-10503 101-0000-20304 101-0000-20305 101-0000-20310 101-0000-20947 101-0000-20948 101-0000-20949 101-0000-20955 101-0000-20981 101-0000-20985 101-0000-22815 101-0000-22830 101-0000-41400 101-0000-41600 101-0000-42214 101-0000-42301 101-0000-43631 101-1001-60153 101-1001-60154 101-1002-60320 101-1002-60352 101-1004-60321 101-1004-60446 101-1005-60400 101-1006-60103 101-1006-60104 101-1006-60400 101-1006-60410 101-1007-60403 101-1007-60470 101-1007-61301 101-2001-60175 101-2001-98140 101-2002-60123 101-2002-61200 101-3001-60400 101-3001-60420 101-3001-60524 101-3001-60553 101-3002-60107 101-3002-60420 101-3002-61200 101-3003-60107 Account Summary Account Name Sr Ctr Petty Cash Sales Taxes Payable Due to SunLine MSHCP Mitigation Fee Life Insurance Pay Add'I Life Insurance Pay LT Care Insurance Pay Disability Insurance Pay United Way Deductions Garnishments Payable Temp Sign Dep/Planning Miscellaneous Deposits Transient Occupancy Ta Business Licenses Senior Center Leisure En Miscellaneous Revenue CVMSHCP Admin Fee Attorney Attorney/Litigation Travel & Training Subscriptions & Publicati Training & Education Employee Dishonesty Office Supplies Professional Consultants Office Supplies Printing Coffee Postage Mobile/Cell Phones Special Enforcement Fu Fleet Maint Progr Charg Security & Alarm Utilities - Water Office Supplies Operating Supplies Humana Healthy Events Christmas Tree Mainten Instructors Operating Supplies Water- Inside Instructors Expense Amount 348,908.60 344.77 56,248.60 694.40 12,681.80 4,264.46 1,683.00 16,342.04 3,112.96 4,500.39 448,781.02 Expense Amount 150.00 49.00 2,585.50 24,204.00 510.15 545.23 106.00 4,052.65 75.00 200.00 200.00 100.00 19.00 132.00 280.62 -204.75 -242.04 65,703.13 7,830.85 1,172.21 801.16 237.15 3,366.00 -70.19 171.03 3,057.85 34.99 3,734.20 105.39 129.40 228.18 9.00 39.00 175.09 1,233.13 180.89 1.00 2,580.75 1,007.25 227.50 290.09 158.10 2,512.65 Packet: APPKT00338 - SHIM 12/19/14 Report Summary 12/19/2014 5:07:04 PM Page 6 of 8 64 Demand Register Packet: APPKTO0338 - SHM 12/19/14 Account Summary Account Number Account Name Expense Amount 101-3003-60122 Credit Card Fees 20.00 101-3003-60149 Special Events 100.00 101-3003-60420 Operating Supplies 716.00 101-3004-60667 HVAC 584.00 101-3004-61200 Water - Inside 195.90 101-3005-60424 Materials - Irrigation & L 769.08 101-3005-60554 LQ Park Building 10.00 101-3005-60555 Sports Complex Building -3.00 101-3005-61203 Utilities - Water -Eisenh 34.68 101-3005-61204 Utilities - Water-FritzBu 1,200.33 101-3005-61205 Utilities - Water -Velasco 23.48 101-3005-61206 Utilities - Water -Desert 315.82 101-3005-61207 Utilities - Water -Pionee 534.36 101-3005-61208 Utilities - Water -Season 21.24 101-3005-61209 Utilities - Water -Comm 155.65 101-3005-61210 Utilities -Water -Adams 1,329.42 101-3005-61303 Phone - Sports Complex 45.92 101-3006-60105 Museum Consultant 43,750.00 101-3006-60123 Security & Alarm 1,058.88 101-3006-61200 Water- Inside 98.71 101-3007-60351 Membership Dues 10,000.00 101-3007-60461 Economic Development/ 5,518.35 101-3008-60123 Security & Alarm 1,470.66 101-3008-60665 Maint.-Other Equipment 1,792.00 101-3008-61200 Utilities - Water 153.72 101-6001-60125 Temporary Agency Servi 612.00 101-6001-60320 Travel & Training 446.40 101-6001-60351 Membership Dues 150.00 101-6001-60400 Office Supplies 269.25 101-6001-60410 Printing 60.55 101-6001-60450 Advertising 2,415.34 101-6002-60103 Professional 7,500.70 101-6002-60410 Printing 1,139.76 101-6003-60118 Plan Check 33,614.92 101-6004-51070 Animal Shelter 8,030.67 101-6004-60410 Printing 21.20 101-6005-60107 Instructors 67.73 101-6005-60351 Membership Dues 100.00 101-7001-60104 Consultants 15,171.31 101-7001-60320 Travel & Training 60.00 101-7001-60400 Office Supplies 405.01 101-7002-60183 Map/Plan Checking 2,055.00 101-7003-60320 Travel & Training 337.00 101-7003-60429 Signs 81.75 101-7003-60431 Materials 215.25 101-7003-60690 Uniforms 41.00 101-7003-61101 Utilities - Electricity 899.29 101-7004-60104 Consultants 6,930.00 101-7004-60143 SilverRock Way Landsca 5,278.00 101-7004-60189 Technical 35,963.31 101-7004-60423 Supplies -Graffiti 32.00 101-7004-60431 Materials 117.09 101-7004-61116 Utilities - Electric - Signal 7,864.93 101-7004-61117 Utilities - Electric - Medi 3,381.75 101-7004-61211 Utilities - Water - Media 15,631.76 101-7006-60104 Consultants 1,305.00 101-7006-60146 PM 10 SilverRock 335.09 101-7006-60320 Travel & Training 85.00 12/19/2014 5:07:04 PM 65 Page 7 of 8 Demand Register Packet: APPKT00338 - SHM 12/19/14 Account Summary Account Number Account Name Expense Amount 101-7006-60351 Membership Dues 284.28 101-7006-60427 Safety Gear 432.90 221-0000-33220 AB 939 Recycling 344.77 224-0000-20320 TUMF Payable to CVAG 56,248.60 231-9001-60320 Travel & Training 694.40 237-9001-60153 Attorney 12,681.80 241-9101-60153 Attorney 3,485.40 241-9101-60320 Travel & Training 779.06 310-9501-60102 Administration 1,683.00 401-1651-60185 Design 725.00 401-1652-60185 Design 870.00 401-1762-60185 Design 2,030.00 401-1871-60185 Design 2,552.31 401-1884-60103 Professional 457.23 401-1885-60185 Design 3,262.50 401-1889-60103 Professional 1,160.00 401-1896-60103 Professional 500.00 401-1898-60103 PROFESSIONAL 290.00 401-1899-60103 Professional 2,755.00 401-1904-60103 Professional 145.00 401-1905-60103 Professiona 1,595.00 501-0000-60674 Fuel & Oil 2,142.90 501-0000-60675 Parts & Maintenance Su 64.75 501-0000-60676 Vehicle Repair & Mainte 905.31 502-0000-80100 Machinery & Equipment 4,500.39 Grand Total: 448,781.02 Project Account Summary Project Account Key Expense Amount **None** 448,781.02 Grand Total: 448,781.02 12/19/2014 5:07:04 PM 66 Page 8 of 8 Demand Register City of La Quinta, CA Packet: APPKT00342 - SHM 12/30/14 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101- GENERAL FUND AIR & HOSE SOURCE, INC. 105524 12/30/2014 MATERIAL 101-7003-60431 8.17 ALSCO INC 105525 12/30/2014 UNIFORM RENTAL 101-7003-60690 89.05 CALIFORNIA PARK & RECREA 105529 12/30/2014 MEMBERSHIP 114173 101-3005-60320 150.00 CALPERS LONG-TERM CARE 105530 12/30/2014 LONG TERM CARE 101-0000-20949 106.00 CHECKMATE TELEPHONE EX 105531 12/30/2014 DEC -ANSWERING SVC 101-7004-60189 5.92 CIGNA HEALTH CARE 105532 12/30/2014 DEC -DENTAL INSURANCE 101-0000-20943 6,507.91 COACHELLA VALLEY WATER 105533 12/30/2014 WATER SERVICE 101-3005-61201 1,098.70 COACHELLA VALLEY WATER 105533 12/30/2014 WATER SERVICE 101-3005-61202 1,311.39 COACHELLA VALLEY WATER 105533 12/30/2014 WATER SERVICE 101-3005-61209 4,650.97 COACHELLA VALLEY WATER 105533 12/30/2014 WATER SERVICE 101-7006-60146 483.80 DESERT C A M 105535 12/30/2014 COUNCIL MTG 12/16/14 101-3008-60108 750.00 DESERT ELECTRIC SUPPLY 105536 12/30/2014 ELECTRICAL MATERIAL 101-7004-60431 81.78 DESERT ELECTRIC SUPPLY 105536 12/30/2014 ELECTRICAL MATERIAL 101-7004-60431 127.16 DESERT ELECTRIC SUPPLY 105536 12/30/2014 RETURN CREDIT 101-7004-60431 -11.52 DESERT ELECTRIC SUPPLY 105536 12/30/2014 ELECTRICAL MATERIAL 101-7004-60431 23.05 FAMILY YMCA OF THE DESER 105539 12/30/2014 2014 FB POOL -YMCA PYMT 101-3001-60184 8,981.82 GALLS LLC 105540 12/30/2014 PW CITY SHIRTS 101-7006-60427 303.48 GILREATH, EDDIE 105541 12/30/2014 SP EVENT -BLACK HISTORY M 101-3007-60461 2,500.00 GRANITE CONSTRUCTION C 105542 12/30/2014 BASE/OIL 101-7003-60431 31.10 GRANITE CONSTRUCTION C 105542 12/30/2014 BASE MATERIAL 101-7003-60431 63.27 HIGH TECH IRRIGATION INC 105544 12/30/2014 IRRIGATION MATERIAL 101-7004-60431 136.19 IMPERIAL IRRIGATION DIST 105545 12/30/2014 WATER SERVICE 101-2002-61101 590.06 IMPERIAL IRRIGATION DIST 105545 12/30/2014 WATER SERVICE 101-3004-61101 1,593.52 IMPERIAL IRRIGATION DIST 105545 12/30/2014 WATER SERVICE 101-3005-61103 3,139.16 IMPERIAL IRRIGATION DIST 105545 12/30/2014 WATER SERVICE 101-3005-61105 1,339.83 IMPERIAL IRRIGATION DIST 105545 12/30/2014 WATER SERVICE 101-3005-61106 3,835.71 IMPERIAL IRRIGATION DIST 105545 12/30/2014 WATER SERVICE 101-3005-61111 6.48 IMPERIAL IRRIGATION DIST 105545 12/30/2014 WATER SERVICE 101-3005-61113 12.39 IMPERIAL IRRIGATION DIST 105545 12/30/2014 WATER SERVICE 101-3006-61101 533.92 IMPERIAL IRRIGATION DIST 105545 12/30/2014 WATER SERVICE 101-3008-61101 5,586.28 JNS MEDIA SPECIALISTS 105547 12/30/2014 DEC -MARKETING CONTRACT 101-3007-60461 25,153.09 MAILFINANCE 105553 12/30/2014 ASSESSED TAX 1/1/14 101-1007-60661 178.25 MEDRANO, EFRAIN LANDSC 105554 12/30/2014 LOT CLEANING-50865 C QUI 101-6004-60120 200.00 MEDRANO, EFRAIN LANDSC 105554 12/30/2014 LOT CLEANING/52-222 A ALV 101-6004-60120 200.00 NI GOVERNMENT SERVICES 1 105556 12/30/2014 NOV-SATELLITE RADIO 101-6005-61304 152.10 OFFICE DEPOT 105557 12/30/2014 OFFICE SUPPLIES 101-1006-60400 15.52 OFFICE DEPOT 105557 12/30/2014 OFFICE SUPPLIES 101-1006-60400 42.42 OFFICE DEPOT 105557 12/30/2014 OFFICE SUPPLIES 101-1006-60400 32.07 OFFICE TEAM 105558 12/30/2014 TEMP STAFFING WKEND 11/ 101-7002-60125 204.00 OFFICE TEAM 105558 12/30/2014 TEMP STAFFING WKEND 11/ 101-7004-60125 204.00 OFFICE TEAM 105558 12/30/2014 TEMP STAFFING WKEND 11/ 101-7002-60125 136.00 OFFICE TEAM 105558 12/30/2014 TEMP STAFFING WKEND 11/ 101-7004-60125 136.00 OFFICE TEAM 105558 12/30/2014 TEMP STAFFING WKEND 12/ 101-7002-60125 170.00 OFFICE TEAM 105558 12/30/2014 TEMP STAFFING WKEND 12/ 101-7004-60125 170.00 OFFICE TEAM 105558 12/30/2014 TEMP STAFFING WKEND 12/ 101-6001-60125 382.50 OFFICE TEAM 105558 12/30/2014 TEMP STAFFING WKEND 12/ 101-6001-60125 403.75 OFFICE TEAM 105558 12/30/2014 TEMP STAFFING WKEND 12/ 101-6001-60125 51.00 OFFICE TEAM 105558 12/30/2014 TEMP STAFFING WKEND 12/ 101-7002-60125 340.00 OFFICE TEAM 105558 12/30/2014 TEMP STAFFING WKEND 12/ 101-6001-60125 392.53 PRESTIGE CHEMICALS INC 105561 12/30/2014 GRAFFITI MATERIAL 101-7004-60423 662.25 PSOMAS INC 105562 12/30/2014 NOV-PROFESSIONALSVC 101-7006-60104 18,450.00 RASA/ERIC NELSON 105564 12/30/2014 TM 32742 101-7002-60183 475.00 RASA/ERIC NELSON 105564 12/30/2014 PM 36791 101-7002-60183 450.00 12/30/2014 5:56:51 PM Page 1 of 6 67 Demand Register Packet: APPKT00342 - SHM 12/30/14 1(endor Name Payment Number Payment Date Description (Payable) Account Number Amount RIVERSIDE COUNTY ANIMAL 105565 12/30/2014 VET SERVICES 101-6004-33253 255.00 RIVERSIDE DEPARTMENT OF 105566 12/30/2014 GARNISHMENT 101-0000-20985 200.00 RIVERSIDE RUBBER STAMP & 105567 12/30/2014 OFFICE SUPPLIES 101-1006-60400 45.58 RUTAN & TUCKER 105568 12/30/2014 DEC -LEGAL FEES 101-1001-60153 4,519.50 RUTAN & TUCKER 105568 12/30/2014 DEC -LEGAL FEES 101-1001-60153 72.00 RUTAN & TUCKER 105568 12/30/2014 DEC -LEGAL FEES 101-1001-60153 456.00 RUTAN & TUCKER 105568 12/30/2014 DEC -LEGAL FEES 101-1001-60153 246.50 RUTAN & TUCKER 105568 12/30/2014 DEC -LEGAL FEES 101-1001-60153 4,750.00 RUTAN & TUCKER 105568 12/30/2014 DEC -LEGAL FEES 101-1001-60153 64.50 RUTAN & TUCKER 105568 12/30/2014 DEC -LEGAL FEES 101-1001-60154 1,008.00 RUTAN & TUCKER 105568 12/30/2014 DEC -LEGAL FEES 101-1001-60154 2,688.00 SHARK POOLS INC 105569 12/30/2014 DEC -CITY HALL 101-3008-60668 90.95 SHARK POOLS INC 105569 12/30/2014 FB PULSAR TABLETS 101-3001-60184 407.90 SHARK POOLS INC 105569 12/30/2014 DEC-FB POOL 101-3001-60184 488.75 SHARK POOLS INC 105569 12/30/2014 DEC-LQ PARK 101-3005-60554 295.00 SHARK POOLS INC 105569 12/30/2014 DEC -MUSEUM 101-3006-61200 100.00 SHERMAN, BILL 105570 12/30/2014 FINE REFUND 101-0000-42706 100.00 SMITH PIPE & SUPPLY CO 105571 12/30/2014 IRRIGATION MATERIAL 101-7004-60431 204.18 STAPLES ADVANTAGE 105573 12/30/2014 LUNCHEON SUPPLIES 101-3001-60400 63.27 STAPLES ADVANTAGE 105573 12/30/2014 OFFICE SUPPLIES 101-7001-60420 151.19 STAPLES ADVANTAGE 105573 12/30/2014 OFFICE SUPPLIES 101-6001-60400 237.33 STAPLES ADVANTAGE 105573 12/30/2014 OFFICE SUPPLIES 101-6001-60400 134.98 STAPLES ADVANTAGE 105573 12/30/2014 OFFICE SUPPLIES 101-6001-60400 77.10 STAPLES ADVANTAGE 105573 12/30/2014 OFFICE SUPPLIES 101-3001-60400 60.00 STAPLES ADVANTAGE 105573 12/30/2014 OFFICE SUPPLIES 101-6001-60400 188.47 STAPLES ADVANTAGE 105573 12/30/2014 OFFICE SUPPLIES 101-6001-60400 17.49 STAPLES ADVANTAGE 105573 12/30/2014 OFFICE SUPPLIES 101-6001-60400 22.66 STAPLES ADVANTAGE 105573 12/30/2014 RETURN CREDIT 101-6001-60400 -17.49 STAPLES ADVANTAGE 105573 12/30/2014 OFFICE SUPPLIES 101-6001-60400 93.04 TOPS'N BARRICADES INC 105575 12/30/2014 SIGNS 101-7003-60429 26.03 TOPS'N BARRICADES INC 105575 12/30/2014 SIGNS 101-7003-60429 362.83 TOPS'N BARRICADES INC 105575 12/30/2014 SIGNS 101-7003-60429 493.02 TOPS'N BARRICADES INC 105575 12/30/2014 PAINT/LEGENDS 101-7003-60433 100.44 TOPS'N BARRICADES INC 105575 12/30/2014 SIGNS 101-7003-60429 514.08 TOPS'N BARRICADES INC 105575 12/30/2014 BARRICADE 101-7003-56430 208.64 TOPS'N BARRICADES INC 105575 12/30/2014 BARRICADE 101-7003-56430 216.00 TOPS'N BARRICADES INC 105575 12/30/2014 SIGNS 101-7003-60429 274.05 TOPS'N BARRICADES INC 105575 12/30/2014 XMAS TREE LIGHTING 101-3003-60149 370.00 TOPS'N BARRICADES INC 105575 12/30/2014 MATERIAL 101-7003-60431 20.03 UNITED WAY OF THE DESERT 105577 12/30/2014 CONTRIBUTION 101-0000-20981 60.00 VERIZON CALIFORNIA 105578 12/30/2014 DEC -MODEM 101-7004-60189 58.04 VERIZON CALIFORNIA 105578 12/30/2014 MUSEUM 12/13-1/12 101-3006-61300 167.23 VERIZON CALIFORNIA 105578 12/30/2014 DEC-TRFF SIGNAL 101-7004-60189 49.61 VERIZON CALIFORNIA 105578 12/30/2014 TRFF SIGNAL 11/25-12/24 101-7004-60189 97.09 VINTAGE ASSOCIATES 105579 12/30/2014 DEC -PARK MAINT 101-3004-60112 560.00 VINTAGE ASSOCIATES 105579 12/30/2014 DEC -PARK MAINT 101-3005-60108 28,907.00 VINTAGE ASSOCIATES 105579 12/30/2014 DEC -PARK MAINT 101-3006-60108 425.00 VINTAGE ASSOCIATES 105579 12/30/2014 DEC -PARK MAINT 101-7004-60189 12,200.00 VINTAGE ASSOCIATES 105579 12/30/2014 PLANTS 101-7004-60420 95.04 VINTAGE ASSOCIATES 105579 12/30/2014 CURB@MONTICELLO PK 101-3005-60424 2,495.00 VORWALLER & BROOKS INC 105580 12/30/2014 MTG RM EXIT DOORS 101-3008-60665 2,499.00 WALMART COMMUNITY 105582 12/30/2014 WALMART 11/18-12/05 101-1007-60405 51.30 WALMART COMMUNITY 105582 12/30/2014 WALMART 11/18-12/05 101-3003-60149 62.24 WALMART COMMUNITY 105582 12/30/2014 WALMART 11/18-12/05 101-3007-60461 106.92 WALMART COMMUNITY 105582 12/30/2014 WALMART 11/18-12/05 101-3007-60461 24.71 WALMART COMMUNITY 105582 12/30/2014 WALMART 11/18-12/05 101-3007-60461 280.42 WALTERS WHOLESALE ELECT 105583 12/30/2014 ELECTRICAL 101-7004-60431 57.54 WALTERS WHOLESALE ELECT 105583 12/30/2014 ELECTRICAL 101-7004-60431 188.91 WALTERS WHOLESALE ELECT 105583 12/30/2014 ELECTRICAL 101-7004-60431 22.26 WALTERS WHOLESALE ELECT 105583 12/30/2014 ELECTRICAL 101-7004-60431 87.24 12/30/2014 5:56:51 PM Page 2 of 6 68 Demand Register Packet: APPKT00342 - SHM 12/30/14 Vendor Name Payment Number Payment' Date Description (Payable) Account Number Amount WATERLOGIC USA FINANCE 1 105584 12/30/2014 WATER COOLER 101-1007-60404 226.80 WELLNESS WORKS 105585 12/30/2014 DEC-EAP SERVICES 101-1004-60104 259.00 YOUNG ENGINEERING SVC 105586 12/30/2014 BLDG PLAN CHECK 101-6003-60118 5,845.00 Fund 101- GENERAL FUND Total: 167,066.44 Fund: 218 - CV VIOLENT CRIME TASK FOR ADAMSON POLICE PRODUCT 105523 12/30/2014 TDU PANTS-GETTY 218-0000-60690 71.28 DESERTARC 105537 12/30/2014 SHIRTS-GETTY/MCGILL 218-0000-60690 219.24 IMPERIAL IRRIGATION -GANG 105546 12/30/2014 ELECTRICITY 10/29-11/26 218-0000-61101 185.03 LECLAIR, GARY 105552 12/30/2014 TRAINING REIMB-SAN DIEGO 218-0000-60320 111.10 Fund 218 - CV VIOLENT CRIME TASK FOR Total: 586.65 Fund: 224 - TUMF JONES DEVELOPMENT CORP 105548 12/30/2014 TUMF FEE REFUND 224-0000-20320 2,928.00 Fund 224 - TUMF Total: 4928.00 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN RUTAN & TUCKER 105568 12/30/2014 DEC -LEGAL FEES 237-9001-60153 76.00 RUTAN & TUCKER 105568 12/30/2014 DEC -LEGAL FEES 237-9001-60153 4,750.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 4,826.00 Fund: 241- HOUSING AUTHORITY PAl RUTAN & TUCKER 105568 12/30/2014 DEC -LEGAL FEES 241-9101-60153 654.50 WALMART COMMUNITY 105582 12/30/2014 WALMART 11/18-12/05 241-9101-60320 35.19 Fund 241- HOUSING AUTHORITY PAl Total: 689.69 Fund: 270 - ART IN PUBLIC PLACES FUND BARBERA, MARIE 105528 12/30/2014 SCULPTURE 270-0000-74800 27,210.00 BARBERA, MARIE 105528 12/30/2014 ENG COST -SCULPTURE 270-0000-74800 750.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 27,960.00 Fund: 310 - LQ FIN AUTHORITY DEBT SVC LANCE, SOLL, & LUNGHARD 105551 12/30/2014 FA'14 STATE CONTROLLER R 310-9501-60181 300.00 Fund 310 - LQ FIN AUTHORITY DEBT SVC Total: 300.00 Fund: 401- CAPITAL IMPROVEMENT PROGR AMERICAN ASPHALT SOUTH 105526 12/30/2014 SLURRY SEAL PRGM 2012-07 401-1884-45010 173,937.67 ECONOLITE CONTROL PROD 105538 12/30/2014 COBALT CONTROLLERS 401-1891-45010 25,796.88 ECONOLITE CONTROL PROD 105538 12/30/2014 MODULES 401-1891-45010 3,207.60 HERMANN DESIGN GROUP 1 105543 12/30/2014 DESIGN 2014-10 401-1905-60185 5,527.89 JTB SUPPLY CO., INC. 105549 12/30/2014 PUSH BUTTON SIGNS 401-1891-45010 129.60 JTB SUPPLY CO., INC. 105549 12/30/2014 PED PUSH BUTTON POSTS 401-1891-45010 980.64 PLANIT REPROGRAPHICS SYS 105560 12/30/2014 CONST PLANS 2013-11 401-1884-45010 151.32 PSOMAS INC 105562 12/30/2014 NOV-PROFESSIONAL SVC 401-1884-60108 1,500.00 PSOMAS INC 105562 12/30/2014 NOV-PROFESSIONAL SVC 401-1888-60108 1,500.00 WALL, DOUG CONSTRUCTIO 105581 12/30/2014 WELLNESS CENTER 2013-11 401-1888-45010 348,980.03 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 63 56 ,711. 3 1 Fund: 501- EQUIPMENT REPLACEMENT AUTOZO N E 105527 12/30/2014 SWEEPER #41 501-0000-60678 29.88 AUTOZONE 105527 12/30/2014 TK# 61 TAILGATE HANDLE 501-0000-60676 65.97 COMPRESSOR DESIGN AND S 105534 12/30/2014 CNG COMPRESSOR REPAIR 501-0000-60678 236.03 LA QUINTA CAR WASH, L.P. 105550 12/30/2014 CAR WASH/DETAILED 501-0000-43430 100.00 MOUNTAIN VIEW TIRE 105555 12/30/2014 TK#59 TIRES 501-0000-60676 636.52 MOUNTAIN VIEW TIRE 105555 12/30/2014 TK#52 TIRES 501-0000-60676 459.46 PARKHOUSE TIRE INC 105559 12/30/2014 TK#65 TRFF BOOM 501-0000-60676 2,420.88 R A N AUTO DETAIL 105563 12/30/2014 CAR WASH 11/22/14 501-0000-43430 526.00 R A N AUTO DETAIL 105563 12/30/2014 CAR WASH 12/6 & 12/7 501-0000-43430 589.00 SOUTHERN CALIFORINIA GA 105572 12/30/2014 NOV-SWEEPER FUEL 501-0000-60678 327.40 STONE'S, CAM AUTOMOTIVE 105574 12/30/2014 TK #55 REPAIRS 501-0000-60676 520.14 TOWER ENERGY GROUP 105576 12/30/2014 FUEL 11/17-30/14 501-0000-60674 1,726.43 Fund 501- EQUIPMENT REPLACEMENT Total: 7,637.71 12/30/2014 5:56:51 PM Page 3 of 6 69 Demand Register Vendor Name , Payment Number Fund: 502 - INFORMATION TECHNOLOGY STAPLES ADVANTAGE 105573 Payment Date Descriptign (Payable) 12/30/2014 COUNCIL ITUNE CARDS Packet: APPKT00342 - SHM 12/30/14 Account Number Amount 502-0000-60421 Fund 502 - INFORMATION TECHNOLOGY Total: �, Grand Total 773,766.12 12/30/2014 5:56:51 PM rill Page 4 of 6 Demand Register Packet: APPKT00342 - SHIM 12/30/14 Fund Summary Fund 101-GENERAL FUND 218 - CV VIOLENT CRIME TASK FOR 224 - TUMF 237 - SUCCESSOR AGCY PA 1 ADMIN 241- HOUSING AUTHORITY PA1 270-ART IN PUBLIC PLACES FUND 310 - LQ FIN AUTHORITY DEBT SVC 401- CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20943 101-0000-20949 101-0000-20981 101-0000-20985 101-0000-42706 101-1001-60153 101-1001-60154 101-1004-60104 101-1006-60400 101-1007-60404 101-1007-60405 101-1007-60661 101-2002-61101 101-3001-60184 101-3001-60400 101-3003-60149 101-3004-60112 101-3004-61101 101-3005-60108 101-3005-60320 101-3005-60424 101-3005-60554 101-3005-61103 101-3005-61105 101-3005-61106 101-3005-61111 101-3005-61113 101-3005-61201 101-3005-61202 101-3005-61209 101-3006-60108 101-3006-61101 101-3006-61200 101-3006-61300 101-3007-60461 101-3008-60108 101-3008-60665 101-3008-60668 101-3008-61101 101-6001-60125 101-6001-60400 101-6003-60118 101-6004-33253 Grand Total: Account Summary Account Name Dental Insurance Pay LT Care Insurance Pay United Way Deductions Garnishments Payable Parking Violations Attorney Attorney/Litigation Consultants Office Supplies Bottled Water Miscellaneous Kitchen Postage Machine Utilities - Electricity Fritz Burns Park Office Supplies Special Events Landscape Contract Utilities - Electricity Technical Travel & Training Materials - Irrigation & L LQ Park Building Utilities - Electric - Civic Utilities - Electric - Fritz Utilities - Electric - Sport Utilities - Electric - Velas Utilities - Electric - Eisen Utilities - Water -Montic Utilities - Water - Civic C Utilities - Water -Comm Technical Utilities - Electricity Water - Inside Utilities - Telephone Economic Development/ Technical Maint.-Other Equipment Fountains Utilities - Electricity Temporary Agency Servi Office Supplies Plan Check Veterinary Service Expense Amount 167,066.44 586.65 2,928.00 4,826.00 689.69 27,960.00 300.00 561,711.63 7,637.71 60.00 773,766.12 Expense Amount 6,507.91 106.00 60.00 200.00 100.00 10,108.50 3,696.00 259.00 135.59 226.80 51.30 178.25 590.06 9,878.47 123.27 432.24 560.00 1,593.52 28,907.00 150.00 2,495.00 295.00 3,139.16 1,339.83 3,835.71 6.48 12.39 1,098.70 1,311.39 4,650.97 425.00 533.92 100.00 167.23 28,065.14 750.00 2,499.00 90.95 5,586.28 1,229.78 753.58 5,845.00 255.00 Report Summary . 12/30/2014 5:56:51 PM VA Demand Register Packet: APPKT00342 - SHM 12/30/14 Account Summary Account Number Account Name Expense Amount 101-6004-60120 Lot Cleaning 400.00 101-6005-61304 Mobile/Cell Phones 152.10 101-7001-60420 Operating Supplies 151.19 101-7002-60125 Temporary Agency Servi 850.00 101-7002-60183 Map/Plan Checking 925.00 101-7003-56430 Barricades 424.64 101-7003-60429 Signs 1,670.01 101-7003-60431 Materials 122.57 101-7003-60433 Paint/Legends 100.44 101-7003-60690 Uniforms 89.05 101-7004-60125 Temporary Agency Servi 510.00 101-7004-60189 Technical 12,410.66 101-7004-60420 Operating Supplies 95.04 101-7004-60423 Supplies -Graffiti 662.25 101-7004-60431 Materials 916.79 101-7006-60104 Consultants 18,450.00 101-7006-60146 PM 10 SilverRock 483.80 101-7006-60427 Safety Gear 303.48 218-0000-60320 Travel & Training 111.10 218-0000-60690 Uniforms 290.52 218-0000-61101 Electricity 185.03 224-0000-20320 TUMF Payable to CVAG 2,928.00 237-9001-60153 Attorney 4,826.00 241-9101-60153 Attorney 654.50 241-9101-60320 Travel & Training 35.19 270-0000-74800 Art Purchases 27,960.00 310-9501-60181 Contract Services Fees 300.00 401-1884-45010 Construction 174,088.99 401-1884-60108 Technical 1,500.00 401-1888-45010 Construction 348,980.03 401-1888-60108 Technical 1,500.00 401-1891-45010 Construction 30,114.72 401-1905-60185 Design 5,527.89 501-0000-43430 Car Washes 1,215.00 501-0000-60674 Fuel & Oil 1,726.43 501-0000-60676 Vehicle Repair & Mainte 4,102.97 501-0000-60678 Street Sweeper 593.31 502-0000-60421 Supplies - Software 60.00 Grand Total: 773,766.12 Project Account Summary Project Account Key Expense Amount **None** 773,766.12 Grand Total, 773,766.12 r` Demand Register City of La Quinta, CA Packet: APPKT00347 - SHM 1/9/15 ro Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101-GENERAL FUND 2XL CORPORATION 105587 01/09/2015 GYM SUPPLIES 101-3002-60420 464.54 ADT SECURITY SERVICES 105589 01/09/2015 JAN-LQ PARK 101-3005-60554 83.31 ALSCO INC 105590 01/09/2015 UNIFORM RENTAL EOM 12/1 101-7003-60690 88.05 ALSCO INC 105590 01/09/2015 UNIFORM RENTAL EOM 12/1 101-7003-60690 88.05 AMERICAN COUNCIL OF ENG 105591 01/09/2015 '15 CEQA PUBLICATIONS 101-6001-53040 115.68 AMERICAN COUNCIL OF ENG 105591 01/09/2015 '15 CEQA PUBLICATIONS 101-7002-53040 57.82 AMERICAN FORENSIC NURSE 105592 01/09/2015 BLOOD ALCOHOL 101-2001-36310 340.00 AMERICAN FORENSIC NURSE 105592 01/09/2015 BLOOD ALCOHOL 101-2001-36310 100.00 AMERICAN FORENSIC NURSE 105592 01/09/2015 BLOOD ALCOHOL 101-2001-36310 80.00 AMERICAN PLANNING ASSO 105593 01/09/2015 APA-AICP CERTIFICATION 101-6002-60351 155.00 AUTOZONE 105596 01/09/2015 NEOPRENE BL 101-7003-60431 7.17 CALIBER 105599 01/09/2015 POLO SHIRTS 101-2001-60175 874.80 CALIFORNIA ASSOC OF CODE 105600 01/09/2015 CERT RENEWAL-MEREDITH, 101-6004-60351 325.00 CALIFORNIA PARK & RECREA 105601 01/09/2015 MEMBERSHIP-029461 101-3001-60351 145.00 CDW GOVERNMENT INC 105602 01/09/2015 BANK CODE SCANNER 101-3002-60420 280.22 CIGNA HEALTH CARE 105603 01/09/2015 JAN-DENTAL INSURANCE 101-0000-20943 6,545.50 CINTAS DOCUMENT MANAG 105604 01/09/2015 NOV-RECYCLING 101-2001-60109 17.95 COMPLIANCE SIGNS.COM 105605 01/09/2015 ROOM SIGNS 101-3004-60691 102.00 CONCIERGE BY THE BROKER 105607 01/09/2015 REFUND TOT OVERPAYMENT 101-0000-41400 15.44 CORONA CLAY COMPANY 105608 01/09/2015 SPORTS CMPLX INFIELD 101-3005-60424 2,499.00 DEPARTMENT OF JUSTICE 105609 01/09/2015 BLOOD ALCOHOL 101-2001-36310 140.00 DESERT SANDS UNIFIED SCH 105610 01/09/2015 SCHOOL OFFICERS 8/21-9/14 101-2001-60168 19,130.01 DESERT SUN, THE 105611 01/09/2015 JAN-SUBSCRIPTION 101-1005-60352 64.81 DESERTARC 105612 01/09/2015 AD-ITALIAN FESTIVAL 101-3007-60461 1,500.00 EGG CAFE 105613 01/09/2015 MENU -CITY COUNCIL WORK 101-1001-60320 972.00 GAS COMPANY, THE 105614 01/09/2015 FS# 93 GAS 10/24-11/26 101-2002-61100 81.69 GREATER PALM SPRINGS CV 105615 01/09/2015 FY 14/15 3RD QTR TOT 101-3007-60151 43,459.00 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-3008-60665 11.17 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-3008-60691 13.27 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-3008-60691 23.54 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-3008-60691 10.16 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-7003-60431 20.49 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-7003-60431 25.42 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-7003-60431 10.23 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-7003-60431 29.60 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-7003-60431 102.12 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-7003-60431 16.99 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-7003-60431 40.98 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-7003-60432 82.05 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-7003-60432 33.84 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-7003-60432 22.08 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-7003-60433 69.41 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-7004-60423 294.19 HOME DEPOT CREDIT SERVI 105617 01/09/2015 HOME DEPOT 12/2-12/19 101-7004-60432 73.87 HOWLETT, STEVE 105618 01/09/2015 TEAK OIL 101-3008-60665 32.39 HR GREEN CALIFORNIA INC 105619 01/09/2015 PLAN CHECK 101-7002-60183 990.00 INNOVATIVE DOCUMENT SO 105620 01/09/2015 BOND PAPER 101-7002-80100 163.50 JONASSON, TIM 105621 01/09/2015 MEALS-APWA LUNCHEON 101-7001-60320 20.00 KRIBBS CONSTRUCTION, BR 105622 01/09/2015 LIGHT FIXTURE REPAIR 101-3005-60424 180.00 LA QUINTA CHAMBER OF CO 105624 01/09/2015 GEM ADS-2 PAGES 101-3007-60410 1,450.00 LA QUINTA CHAMBER OF CO 105624 01/09/2015 CHAMBER QTRLY PAYMENT 101-3001-80021 31,875.00 LA QUINTA CHAMBER OF CO 105624 01/09/2015 GEM ADS-3 PAGES 101-3007-60410 2,150.00 LA QUINTA FARMS LLC 105625 01/09/2015 SRR PM10 SERVICES 101-7006-60146 23,750.00 1/8/2015 7:10:22 PM Page 1 of 5 73 Demand Register Packet: APPKT00347 - SHM 1/9/15 Vendor Name Payment Number Payment Date Description (eayable) Account Number Amount LA QUINTA INTERNET VACAT 105626 01/09/2015 REFUND TOT OVERPAYMENT 101-0000-41400 75.00 LEAGUE OF CALIFORNIA CITI 105627 01/09/2015 PLANNING ACADEMY REG FE 101-6002-60320 2,625.00 LORD, MASON 105628 01/09/2015 TUITION REIMB-LORD, M 101-1004-60322 2,362.82 LUXE WATER SOLUTIONS LLC 105629 01/09/2015 MUSEUM WATER COOLER 101-1007-60404 37.80 MERIDIAN CONSULTANTS 105630 01/09/2015 DEV DEP 14-022 101-0000-22810 1,455.10 OFFICE TEAM 105633 01/09/2015 TEMP STAFFING WKEND 12/ 101-7002-60125 272.00 OFFICE TEAM 105633 01/09/2015 TEMP STAFFING WKEND 12/ 101-7004-60125 272.00 ONTRAC 105634 01/09/2015 OVERNIGHT MAIL 101-1007-60470 68.11 POWERS AWARDS INC 105635 01/09/2015 EE RECOGNITION 101-1004-60340 564.41 RASA/ERIC NELSON 105636 01/09/2015 PTM 2014-1004 101-7002-60183 1,140.00 RETAIL LEASE TRAC INC 105637 01/09/2015 MEMBERSHIP-ANN'LSUBSC 101-1002-60101 750.00 RIVERSIDE COUNTY SHERIFF 105638 01/09/2015 POLICE SVC 9/18-10/15 101-2001-60161 526,255.73 RIVERSIDE COUNTY SHERIFF 105638 01/09/2015 POLICE SVC 9/18-10/15 101-2001-60162 65,989.97 RIVERSIDE COUNTY SHERIFF 105638 01/09/2015 POLICE SVC 9/18-10/15 101-2001-60163 129,400.41 RIVERSIDE COUNTY SHERIFF 105638 01/09/2015 POLICE SVC 9/18-10/15 101-2001-60164 39,693.85 RIVERSIDE COUNTY SHERIFF 105638 01/09/2015 POLICE SVC 9/18-10/15 101-2001-60166 10,576.00 RIVERSIDE COUNTY SHERIFF 105638 01/09/2015 POLICE SVC 9/18-10/15 101-2001-60167 10,576.00 RIVERSIDE COUNTY SHERIFF 105638 01/09/2015 POLICE SVC9/18-10/15 101-2001-60169 62,704.46 RIVERSIDE COUNTY SHERIFF 105638 01/09/2015 POLICE SVC9/18-10/15 101-2001-60170 28,396.00 RIVERSIDE COUNTY SHERIFF 105638 01/09/2015 POLICE SVC 9/18-10/15 101-2001-60171 16,603.20 RIVERSIDE COUNTY SHERIFF 105638 01/09/2015 POLICE SVC 9/18-10/15 101-2001-60172 30,620.59 ROUNDABOUTS & TRAFFIC E 105639 01/09/2015 EISENHOWER/SINALOA 101-7001-60104 675.00 SAVAGE, CATHY TEAL 105640 01/09/2015 REFUND OVERPAYMENT 101-0000-42409 9.00 STANDARD INSURANCE COM 105643 01/09/2015 JAN-INSURANCE 101-0000-20947 515.85 STANDARD INSURANCE COM 105643 01/09/2015 JAN-INSURANCE 101-0000-20955 4,098.33 STANDARD INSURANCE COM 105644 01/09/2015 JAN-ADD'L LIFE INSURANCE 101-0000-20948 420.78 STAPLES ADVANTAGE 105645 01/09/2015 SUPPLIES 101-3001-60400 2.69 STATE CONTROLLER'S OFFIC 105647 01/09/2015 ADMIN CITATION PROCESS 101-6004-31190 83.28 SUNLINE TRANSIT AGENCY 105648 01/09/2015 DEC -BUS PASSES 101-0000-20305 1,526.00 SUNLINE TRANSIT AGENCY 105648 01/09/2015 DEC -BUS PASSES 101-0000-42301 -120.00 TALL MAN GROUP INC 105649 01/09/2015 TMG-REAL ESTATE ANALYSIS 101-1002-60101 4,038.75 TALL MAN GROUP INC 105649 01/09/2015 TMG-REAL ESTATE ANALYSIS 101-1002-60101 7,937.50 TALL MAN GROUP INC 105649 01/09/2015 TMG-REAL ESTATE ANALYSIS 101-1002-60101 10,310.00 TORNQUIST, TONY & CLAUDI 105651 01/09/2015 REFUND TOT OVERPAYMENT 101-0000-41400 63.61 VERIZON CALIFORNIA 105653 01/09/2015 DSL 12/4/14-1/13/15 101-1007-61300 179.99 VERIZON COMMUNICATION 105654 01/09/2015 INTERNET 12/10/14-1/9/15 101-1007-61300 84.99 VERIZON COMMUNICATION 105654 01/09/2015 INTERNET 11/24-12/24 101-1007-61300 79.99 WALTON, DAVID 105656 01/09/2015 CERTIFICATION REIMB 101-2001-60175 77.26 WILLDAN 105657 01/09/2015 ENGINEERING/TRAFFICSUR 101-7001-60104 2,543.69 WILSON, RAYMONDJOHN N 105658 01/09/2015 FINGERPRINTING 101-1004-60103 94.00 WILSON, RAYMONDJOHN N 105658 01/09/2015 FINGERPRINTING 101-3003-60107 47.00 WIMMER, ED 105659 01/09/2015 PARKING REIMB 101-7006-60320 10.00 WIMMER, ED 105659 01/09/2015 DEC-APWA LUNCHEON 101-7006-60320 22.00 WIMMER, ED 105659 01/09/2015 MILEAGE -PROGRESS MTG 101-7006-60330 51.84 WIMMER, ED 105659 01/09/2015 MILEAGE-CALTRANS 101-7006-60330 51.90 Fund 101- GENERAL FUND Total: 1,102,464.24 Fund: 218 - CV VIOLENT CRIME TASK FOR NEXTEL GANG TASK FORCE 105632 01/09/2015 CELL PHONES 11/12-12/11 218-0000-61300 38.15 SPARKLETTS GANG TASK FO 105641 01/09/2015 FEB-WATER 218-0000-61200 32.00 SPECTRATEK LAW ENFORCE 105642 01/09/2015 GPS TRACKER 218-0000-42130 810.00 STAPLES GANG TASK FORCE 105646 01/09/2015 STAPLES 12/2-12/10 218-0000-60400 442.62 STAPLES GANG TASK FORCE 105646 01/09/2015 STAPLES 12/2-12/10 218-0000-60400 484.95 VERIZON CA - GANG TASK F 105652 01/09/2015 CLETS LINE 12/13-1/12 218-0000-42190 284.53 Fund 218 - CV VIOLENT CRIME TASK FOR Total• 2,092.25 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN TALL MAN GROUP INC 105649 01/09/2015 SA REAL ESTATE CONSULTIN 237-9001-60104 2,268.75 TALL MAN GROUP INC 105649 01/09/2015 SA REAL ESTATE CONSULTIN 237-9001-60104 495.00 TALL MAN GROUP INC 105649 01/09/2015 SA REAL ESTATE CONSULTIN 237-9001-60104 1,017.50 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total 3 781 .25 1/8/2015 7:10:22 PM Page 2 of 5 74 Demand Register Packet: APPKT00347 - SHM 1/9/15 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 241- HOUSING AUTHORITY PA1 CAHA, BECKY 105598 01/09/2015 PA-1 HOUSING AUTHORITY 241-9101-60103 4,106.25 Fund 241- HOUSING AUTHORITY PA1 Total: 4,106.25 Fund: 401- CAPITAL IMPROVEMENT PROGR BENGAL ENGINERING INC 105597 01/09/2015 OCT-DESIGN 401-1871-60185 27,532.45 TALL MAN GROUP INC 105649 01/09/2015 WSA-CONTRACT SERVICES 401-1813-60108 1,278.75 TALL MAN GROUP INC 105649 01/09/2015 WSA-CONTRACT SERVICES 401-1813-60108 495.00 TALL MAN GROUP INC 105649 01/09/2015 WSA-CONTRACT SERVICES 401-1813-60108 660.00 VORWALLER & BROOKS INC 105655 01/09/2015 NEW HALLWAY DOOR 401-1906-60185 351.50 Fund 401- CAPITAL IMPROVEMENT PROGR Total. 30 11 317.76 Fund: 501- EQUIPMENT REPLACEMENT L & L AUTOMOTIVE 105623 01/09/2015 TK# 70 SERVICE 501-0000-60676 978.19 L & L AUTOMOTIVE 105623 01/09/2015 TK#53 R&R MODULE 501-0000-60676 921.39 MOUNTAIN VIEW TIRE 105631 01/09/2015 FUEL PUMP 501-0000-60676 504.00 Fund 501- EQUIPMENT REPLACEMENT Total: 2,403.58 Fund: 502 - INFORMATION TECHNOLOGY ACCELA 105588 01/09/2015 GO REQ INTIGRATION TO CR 502-0000-60104 1,500.00 APPLE FINANCIAL SERVICES 105594 01/09/2015 IPAD LEASE 502-0000-80100 429.70 APPLIED GEODETICS 105595 01/09/2015 AERIAL IMAGES/SYS DOC/GI 502-0000-60421 2,210.00 CDW GOVERNMENT INC 105602 01/09/2015 SURGE PROTECTOR 502-0000-56220 15.62 CDW GOVERNMENT INC 105602 01/09/2015 BACKUP SOFTWARE 502-0000-60421 3,600.00 COMPUTER CONSULTANTS, I 105606 01/09/2015 EXCHANGE MIGRATION 502-0000-60182 190.00 HENSON CONSULTING GRO 105616 01/09/2015 DEC -CONSULTING 502-0000-60108 4,943.75 TIME WARNER CABLE 105650 01/09/2015 CABLE 12/20/14-1/19/15 502-0000-60108 8.83 TIME WARNER CABLE 105650 01/09/2015 FIBER CABLE 12/10/14-1/9/1 502-0000-60108 1,470.00 Fund 502 - INFORMATION TECHNOLOGY Total: 14,367.90 Grand Total: 1,159,533.17 1/8/2015 7:10:22 PM Page 3 of 5 75 Demand Register Fund Summary Fund 101-GENERAL FUND 218 - CV VIOLENT CRIME TASK FOR 237 - SUCCESSOR AGCY PA 1 ADMIN 241- HOUSING AUTHORITY PA1 401 - CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20305 101-0000-20943 101-0000-20947 101-0000-20948 101-0000-20955 101-0000-22810 101-0000-41400 101-0000-42301 101-0000-42409 101-1001-60320 101-1002-60101 101-1004-60103 101-1004-60322 101-1004-60340 101-1005-60352 101-1007-60404 101-1007-60470 101-1007-61300 101-2001-36310 101-2001-60109 101-2001-60161 101-2001-60162 101-2001-60163 101-2001-60164 101-2001-60166 101-2001-60167 101-2001-60168 101-2001-60169 101-2001-60170 101-2001-60171 101-2001-60172 101-2001-60175 101-2002-61100 101-3001-60351 101-3001-60400 101-3001-80021 101-3002-60420 101-3003-60107 101-3004-60691 101-3005-60424 101-3005-60554 101-3007-60151 101-3007-60410 101-3007-60461 101-3008-60665 101-3008-60691 Grand Total: Account Summary Account Name Due to SunLine Dental Insurance Pay Life Insurance Pay Add'I Life Insurance Pay Disability Insurance Pay Developer Deposits Transient Occupancy Ta Miscellaneous Revenue Animal Licenses Travel & Training Contract Services - Admi Professional Training & Education/M Employee Recognition A Subscriptions & Publicati Bottled Water Postage Utilities - Telephone Blood/Alcohol Testing LQ Police Volunteers Sheriff - Patrol Patrol Deputy Overtime Target Team Community Services Offi Gang Task Force Narcotics Task Force School Officer Motor Officer Dedicated Sargeant Dedicated Lieutenant Sheriff - Mileage Special Enforcement Fu Utilities - Gas Membership Dues Office Supplies Special Projects Operating Supplies Instructors Repair & Maintenance Materials - Irrigation & L LQ Park Building PSDRCVB Printing Economic Development/ Maint.-Other Equipment Repair & Maintenance Expense Amount 1,102,464.24 2,092.25 3,781.25 4,106.25 30,317.70 2,403.58 14,367.90 1,159,533.17 Expense Amount 1,526.00 6,545.50 515.85 420.78 4,098.33 1,455.10 154.05 -120.00 9.00 972.00 23,036.25 94.00 2,362.82 564.41 64.81 37.80 68.11 344.97 660.00 17.95 526,255.73 65,989.97 129,400.41 39,693.85 10,576.00 10,576.00 19,130.01 62,704.46 28,396.00 16,603.20 30,620.59 952.06 81.69 145.00 2.69 31,875.00 744.76 47.00 102.00 2,679.00 83.31 43,459.00 3,600.00 1,500.00 43.56 46.97 Packet: APPKT00347 - SHIM 1/9/15 Report Summary. 1/8/2015 7:10:22 PM Page 4 of 5 76 Demand Register Packet: APPKT00347 - SHIM 1/9/15 Account Summary Account Number Account Name Expense Amount 101-6001-53040 Subscrip & Publications 115.68 101-6002-60320 Travel & Training 2,625.00 101-6002-60351 Membership Dues 155.00 101-6004-31190 Admin Citation Services 83.28 101-6004-60351 Membership Dues 325.00 101-7001-60104 Consultants 3,218.69 101-7001-60320 Travel & Training 20.00 101-7002-53040 Subscrip & Publications 57.82 101-7002-60125 Temporary Agency Servi 272.00 101-7002-60183 Map/Plan Checking 2,130.00 101-7002-80100 Machinery & Equipment 163.50 101-7003-60431 Materials 253.00 101-7003-60432 Small Tools/Equipment 137.97 101-7003-60433 Paint/Legends 69.41 101-7003-60690 Uniforms 176.10 101-7004-60125 Temporary Agency Servi 272.00 101-7004-60423 Supplies -Graffiti 294.19 101-7004-60432 Small Tools/Equipment 73.87 101-7006-60146 PM 10 SilverRock 23,750.00 101-7006-60320 Travel & Training 32.00 101-7006-60330 Mileage Reimbursement 103.74 218-0000-42130 GPS Tracker 810.00 218-0000-42190 CLET Line 284.53 218-0000-60400 Office Supplies 927.57 218-0000-61200 Utilities - Water 32.00 218-0000-61300 Utilities - Telephone 38.15 237-9001-60104 Consultants 3,781.25 241-9101-60103 Professional 4,106.25 401-1813-60108 Technical 2,433.75 401-1871-60185 Design 27,532.45 401-1906-60185 Design 351.50 501-0000-60676 Vehicle Repair & Mainte 2,403.58 502-0000-56220 Computers 15.62 502-0000-60104 Consultants 1,500.00 502-0000-60108 Technical 6,422.58 502-0000-60182 SW Networks 190.00 502-0000-60421 Supplies - Software 5,810.00 502-0000-80100 Machinery & Equipment 429.70 Grand Total: 1,159,533.17 Project Account Summary Project Account Key Expense Amount **None** 1,159,533.17 Grand Total: 1,159,533.17 1/8/2015 7:10:22 PM Page 5 of 5 77 City of La Quinta, CA Payables Left To Pay Again Vendor Set: 01-Vendor Set01 Bank: APBNK-APBNK Vendor Number Vendor Name Payment Type Payment Number Check 105203 Payable Number: 11142014 Payment Reversal Register APPKT00337 ; SHM 12/19/14 VOID Total Vendor Amount Original Payment Date Reversal Date Payment Amount 11/21/2014 12/19/2014-220.50 Description Payable Date Due Date Payable Amount INSTRUCTOR PAYMENT 11/14/2014 11/21/2014 220.50 L2/19/2014 1:34:21 P 78 Payment Reversal Register Packet: APPKT00337 - SHM 12/19/14 VOID SummaryBank Code Bank Code Canceled Payables Payables Left To Pay Again Total APBNK 0.00-220.50-220.50 Report Total: 0.00 220.50-220.50 12/19/2014 1:34:21 PM Page 2 of 2 1591 ATTACHMENT 2 CITY OF LA QUINTA BANK TRANSACTIONS 12/13/14 - 1 /09/15 12/19/14 WIRE TRANSFER - PERS 12/19/14 WIRE TRANSFER - ICMA 12/19/14 WIRE TRANSFER - LQCEA 12/22/14 WIRE TRANSFER - LANDMARK 12/23/14 WIRE TRANSFER - TASC 12/31 /14 WIRE TRANSFER - PERS 01 /02/15 WIRE TRANSFER - ICMA 01 /02/15 WIRE TRANSFER - LQCEA 01 /06/15 WIRE TRANSFER - HEALTH PREMIUM 01 /06/15 WIRE TRANSFER - TASC 01 /06/15 WIRE TRANSFER - LANDMARK TOTAL WIRE TRANSFER OUT $46,315.28 $6,867.84 $382.50 $146,543.98 $937.10 $46,531.40 $6,867.84 $365.50 $87,850.52 $ 902.06 $229,514.55 $573,078.57 80 C) Taf 4 4 a" �a C OF AGENDA CATEGORY: CITY / SA/ HA/ FA MEETING DATE: January 20, 2015 ITEM TITLE: DENIAL OF CLAIM FOR DAMAGES FILED BUSINESS SESSION: BY ANNA AND GUILLERMO VARGAS; DATE OF CONSENT CALENDAR: 6 LOSS — SEPTEMBER 8, 2014 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of Anna and Guillermo Vargas in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Anna and Guillermo Vargas with a reported date of loss of September 8, 2014. • It was forwarded to Carl Warren & Company ("CW"), the City's claims administrator. • CW reviewed the claim and recommends denial. FISCAL IMPACT: Stated damages are approximately $27,000. BACKGROUND/ANALYSIS: The claimant alleges the City failed to properly maintain the storm drain system, which caused floodwaters to back up into the street, onto their property, and into their home causing damage. CW recommends denying the claim as the floodwaters were due to a 700-year storm, which overwhelmed the existing storm drain system by washing debris into the storm drain, causing a blockage. ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager 81 82 C) Taf 4 4 a" �a C OF AGENDA CATEGORY: CITY / SA/ HA/ FA MEETING DATE: January 20, 2015 ITEM TITLE: DENIAL OF CLAIM FOR DAMAGES FILED BUSINESS SESSION: BY DIANE SCURLOCK; DATE OF LOSS — SEPTEMBER CONSENT CALENDAR: 7 8, 2014 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of Diane Scurlock in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Diane Scurlock with a reported date of loss of September 8, 2014. • It was forwarded to Carl Warren & Company ("CW"), the City's claims administrator. • CW reviewed the claim and recommends denial. FISCAL IMPACT: Stated damages are approximately $18,200. BACKGROUND/ANALYSIS: The claimant alleges the City failed to properly maintain the storm drain system, which caused floodwaters to back up into the street, onto her property, and into her home causing damage. CW recommends denying the claim as the floodwaters were due to a 700-year storm, which overwhelmed the existing storm drain system by washing debris into the storm drain, causing a blockage. ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager 83 84 C) Taf 4 4 a" �a C OF AGENDA CATEGORY: CITY / SA/ HA/ FA MEETING DATE: January 20, 2015 ITEM TITLE: DENIAL OF CLAIM FOR DAMAGES FILED BUSINESS SESSION: BY JAMES AND DONNA NOWLIN; DATE OF LOSS — CONSENT CALENDAR: 8 SEPTEMBER 8, 2014 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of James and Donna Nowlin in its entirety. EXECUTIVE SUMMARY: • A claim was filed by James and Donna Nowlin with a reported date of loss of September 8, 2014. • It was forwarded to Carl Warren & Company ("CW"), the City's claims administrator. • CW reviewed the claim and recommends denial. FISCAL IMPACT: Stated damages are approximately $24,000. BACKGROUND/ANALYSIS: The claimant alleges the City failed to properly maintain the storm drain system, which caused floodwaters to back up into the street, onto their property, and into their home causing damage. CW recommends denying the claim as the floodwaters were due to a 700-year storm, which overwhelmed the existing storm drain system by washing debris into the storm drain, causing a blockage. ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager 85 Ml C) Taf 4 4 a" �a C OF AGENDA CATEGORY: CITY / SA/ HA/ FA MEETING DATE: January 20, 2015 ITEM TITLE: DENIAL OF CLAIM FOR DAMAGES FILED BUSINESS SESSION: BY JOSEPH ARSANTO; DATE OF LOSS — CONSENT CALENDAR: 9 SEPTEMBER 8, 2014 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of Joseph Arsanto in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Joseph Arsanto with a reported date of loss of September 8, 2014. • It was forwarded to Carl Warren & Company ("CW"), the City's claims administrator. • CW reviewed the claim and recommends denial. FISCAL IMPACT: Stated damages are approximately $5,000 to $8,000. BACKGROUND/ANALYSIS: The claimant alleges the City failed to properly maintain the storm drain system, which caused floodwaters to back up into the street, onto his property, and into his home causing damage. CW recommends denying the claim as the floodwaters were due to a 700-year storm, which overwhelmed the existing storm drain system by washing debris into the storm drain, causing a blockage. ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager 87 88 C7 C) �a C OF AGENDA CATEGORY: CITY / SA/ HA/ FA MEETING DATE: January 20, 2015 BUSINESS SESSION: ITEM TITLE: DENIAL OF CLAIM FOR DAMAGES FILED BY JOSE OCHOA-TORRES; DATE OF LOSS — CONSENT CALENDAR: 10 NOVEMBER 14, 2014 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of Jose Ochoa-Torres, in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Jose Ochoa-Torres with a reported date of loss of November 14, 2014 for personal injury. • It was forwarded to Carl Warren & Company ("CW"), the City's claims administrator. • CW reviewed the claim and recommends denial, as the reported incident occurred in the City of Indio. FISCAL IMPACT: Damages were not stated. BACKGROUND/ANALYSIS: The claimant alleges personal injury at Herbert Hoover Elementary School in the City of Indio, CA on November 14, 2014. Since the school where the damages were sustained is in Indio, the City of La Quinta bears no liability for the injuries. ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager 89 NQ CITY / SA / HA / FA MEETING DATE: January 20, 2015 ITEM TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR PLANS EXAMINER/INSPECTIONS SUPERVISOR TO ATTEND CRW PERMIT SOFTWARE TRAINING ON FEBRUARY 2-6, 2015, IN CARLSBAD, CA RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 11 STUDY SESSION: PUBLIC HEARING: Authorize overnight travel for the Plans Examiner/Inspections Supervisor to attend CRW Permit Software Training on February 2-6, 2015, in Carlsbad, CA. EXECUTIVE SUMMARY: • CRW is the software company selected to establish a permit tracking software system for the City. The new software (TRAKiT9) was integrated and launched June 30, 2014. • CRW offers a limited number of software training events. The upcoming training will focus on system administration and report writing, both key subjects beneficial for the Plans Examiner/Inspections Supervisor. • The training event is free of charge through the City's contract; however, the City is responsible for all other associated expenses. FISCAL IMPACT: Estimated expenses are $1,289, which includes travel, lodging, parking and meals. Funds are available in the Building Division's Travel, Training and Meetings Account. BACKGROUND/ANALYSIS: CRW is the software company that has created TRAKiT9, the City's new permit tracking software, which was launched on June 30, 2014. The week-long software training session will focus upon TRAKiT9 administration and report writing. CRW 1*s provides limited annual opportunities for this software training. The contract with CRW provides free registration for up to two training opportunities. ALTERNATIVES: With the need for staff to become familiar with the new software, staff is not recommending an alternative. However, CRW provides limited training opportunities annually, which staff could attend in the future. Report prepared by: Les Johnson, Community Development Director Report approved for submission by: Frank J. Spevacek, City Manager I*y CUU�� a„ Ot OF I CITY / SA / HA / FA MEETING DATE: January 20, 2015 AGENDA CATEGORY: ITEM TITLE: RECEIVE AND FILE TREASURER'S BUSINESS SESSION: REPORT DATED NOVEMBER 30, 2014 CONSENT CALENDAR: 12 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: • The Treasurer's Report is submitted monthly to the Investment Advisory Board and the City Council for review. • This report summarizes all cash and investments of the City, Successor Agency, Housing Authority, and Financing Authority. • There is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The Treasurer's Report (Attachment 1) is submitted monthly to the City Council as required by the California Government Code and City Municipal Code. It certifies that all of the City's pooled investments are reported accurately and fairly in compliance with the applicable codes and also certifies that there is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. Due to the fact that the City pools all cash and investments, this report combines all City entities including the Successor Agency, Financing Authority, and Housing Authority. 1*N Cash Balances The portfolio's size decreased by $1 .2 million in November; the month closed with an ending balance of $106 million. The primary transactions affecting this change in balance were: • Payments out exceeded receipts by $1.8 million in checking before transfers into checking from Local Agency Investment Fund of $2.2 million. • The largest single payment received in November was for sales tax in the amount of $430,900, followed by a cable franchise fee payment in the amount of $148,050. Unlike expenditures, which are fairly consistent over each month, major revenues like property tax, property tax in lieu of motor vehicle license fees and property tax in lieu of sales tax are only paid in two annual installments. • In addition to the usual monthly personnel costs, larger payments that went out were: $727,607 to 0&J Golf Construction related to work at SilverRock; $984,647 to the Sheriff's Department for contract law enforcement services for the period of August 21 to September 17, 2014; and $402,213 to SoCal Portfolio for expenses related to the Diamante tract per the Council approved Development Improvement Agreement. Investment Activity • Average investment maturity in November was 317 days as compared to 323 days in October. • During the month of November the Local Agency Investment Fund account decreased by $2.2 million. The transfers were to cover normal operating expenses. • Bank fees for the month of November were $1,157 and the sweep account earned $23 in interest income. Portfolio Performance The overall portfolio performance of .37% in November was relatively unchanged from the previous month's performance at .36%. Based on recent trends, the future rate is anticipated to remain unchanged. At this time last year, the portfolio yielded .31 %. 1*0 Looking Ahead The Treasurer follows a "buy and hold" investment policy. In the short term, the Treasurer will invest in negotiable certificates of deposit and the Local Agency Investment Fund as needed. The Treasurer will also continue to roll over bond proceeds and reserves into U.S. Treasury Bills and mutual funds as needed. Attached is the U.S. Bureau of Labor Statistics' "November 2014 Economy at a Glance" for the counties of Riverside and San Bernardino (Attachment 2). ALTERNATIVES: None. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1 . Treasurer's Reports 2. November 2014 Economy at a Glance 1*b7 ATTACHMENT 1 c&t4t 4 4 Q" MEMORANDUM TO: La Quinta City Council FROM: Rita Conrad, Finance Director/Treasurer SUBJECT: Treasurer's Report for November 30, 2014 DATE: December 23, 2014 Attached is the Treasurer's Report for the month ending November 30, 2014. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment �ITITmBeginninq Purchased ] Notes rl Sold/Matured Other i Ending I Change tAIF 29,567,293 $ (2,200,000) 0 $ 27,367,293 (2,200,000) Interest bearing active bank deposit - 0 0 Certificates of Deposit 6,480,000 0 6,480,000 0 US Treasuries 0 0 0 US Gov't Sponsored Enterprises 37,962,983 1,284 37,964,267 1,284 Commercial Paper 0 0 Corporate Notes 0 0 0 Mutual Funds 31,273.469 160 0 31:273,629 160 Subtotal $ 105 283 745 $ 160a2bbm$ 1.284 11 $ 103,085,189 $ (2,198.556) Cashww _ �µ $ wwwwwwwww1w,490,701 �m ITITITIT .(1) & (3)„ $ 1 006,874 $ 2,497,575 ._.$. _ 1,006,874 Total ._..._... __. $ 106.774.446,j $ 160 $ (1 193126) $ 1,284 $ 105,582,764 $ (1mYwwww g I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Rita Conrad ate Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. F*fl City of La Quinta Treasurer's Commentary November 2014 Cash Balances The portfolio's size decreased by $1.2 million in November; the month closed with an ending balance of $106 million. The primary transactions affecting this change in balance were: • Payments out exceeded receipts by $1.8 million in checking before transfers into checking from LAIF of $2.2 million. • The largest single payment received in November was for sales tax in the amount of $430,900, followed by a cable franchise fee payment in the amount of $148,050. Unlike expenditures which are fairly consistent over each month, major revenues like property tax, property tax in lieu of MLV, and property tax in lieu of sales tax are only paid in two annual installments. • In addition to the usual monthly personnel costs, larger payments that went out were: $727,607 to O&J Golf Construction related to work at SilverRock; $984,647 to the Sheriff's Department for contract law enforcement services for the period of 8/21/14 to 9/17/14; and $402,213 to SoCal Portfolio for expenses related to the Diamante tract per the Council approved Development Improvement Agreement. Investment Activity • Average investment maturity in November was 317 days as compared to 323 days in October. • During the month of November the LAIF (Local Agency Investment Fund) account decreased by $2.2 million. The transfers were to cover normal operating expenses. • Bank fees for the month of November were $1,157 and the sweep account earned $23 in interest income. Portfolio Performance The overall portfolio performance of .37% in November was relatively unchanged from the previous month's performance at .36%. Based on recent trends, the future rate is anticipated to remain unchanged. At this time last year, the portfolio yielded .31%. Looking Ahead The Treasurer follows a "buy and hold" investment policy. In the short term the Treasurer will invest in negotiable certificates of deposit and LAIF as needed. The Treasurer will also continue to roll over bond proceeds and reserves into U.S. Treasury Bills and mutual funds as needed. Attached for your information is the U.S. Bureau of Labor Statistics' "November 2014 Economy at a Glance" for the counties of Riverside and San Bernardino. 1*1 ECONOMY AT A GLANCE (NOVEMBER 2014) Riverside an Beintardino Oiltarick, CA Back June July Aug Sept Oct Nov Data erim" Data; 2014 2014 2014 ' 2014 2014 2014 Labor IF Data Ovdian Labor Force U1 1,807,6 '43 �,81 5.9 1,934,7 11,841,5 Employinient.f.j.). 1,655,5, 1,6-16, 3, 1, 6 54,7 1,667-2� .1,69.43� Unemplavowlent LQ M 152,1 16& 1 159,6 14133 148.6 14 7 w 2 UnempIloyinmint Rate ED Av 9, 8,7 S. 2' &1� LL� &o� 42ab.niq W499-AndEn -fialar �p le y . ..... 1�qjjg. nt lotal Nonfarin.W 1,25&8 1,243.o� d,25�4,1 1,25&9 1,270.4 L'P� 1,�. 8,5,, tj .".4ontil 61. diange f 219 3,2 2's 23 2,2, 21,2 Willing and 11-ogging 1,2 2 1,� 1,2, 1�2� 1�2� LL 1. 21 12-imminth % Change 0, 01 11'1a 0, 1) 4011 0f.0 20,0 constiviluctioln w 7.1r G 7 2, S, 74.6, 7'3, 9 71.0 fp,� 713" ............ 12-nionth % change A, 4,7 3,14 4.2 2.8 -2.1 LL' .1-5 manufacturing ST 1 65,81 86,7 SLI.2' 89,0, 39,2 12-montii 11/6 chaoWe 0.1 -13 0, 2 1,4 1 8 _,P t 1. .s "I rade, Transportation, and Utififies.fIl 3115 7 305� 7, 3O6.5 309�5 M 4, 1 El 321.9 1.2-imointh a,eo change AV- 3 2 2, 2 4, 3 3 .4, 0 art 2,9 Information Lid, 11 6, 11,6, 11,7 11,6, 11.7, I.L' 11.8 1.2-unonth 114. change I'S 1.5 3,5 3,6 45 -'P" 4A HinandW Adivities 121 Afty -4 2 -123 42,4 42,2 4L5� 'PI -4 2 a 1 12-month 1,/6 Change IW 0, 2 0, 5 1 M o, 7 Professional and Bum 6 0essServices.r,.',) 0,, 1405 139,4 141-5 14,1,9,9, 143.0, LL 142�7� 1.2 month % change 2.1 4,8 4A 3,1 r,1 2,2, 7 o Education and Health smices 12.1 167,9 I5T6, 188,71 19 (J 2 19 1,5' 19 2,9 1.2-month 1116 dianqe 6 4 v2, M 3,5 3,31 I elisure anal Ito spit.alfity.f.2 I I ,; 1, 2, 142," 141.3' 138-w 141),0 143.21 12 nwilth 9/6 change did 4, 2 M 6.3 3,5 2,h 0,7 i Other Services.L,�A 39.4 39 2 3 11910 39,2 38.4' F1 3Fa5 .1.2 month % chainge -4 .4 -4- 2 -5,1 -1 -4 -6,3 I-1, -63 Govein I vile. lilt 1!p m 23PA' 2155,6 2 2 f.), 5' 221.8 229.0 231,tri 12-month 0/6 change A11114, 1,1 2,5 1,9 0,5 9 0,8 U'Pinsuinmv, Price Indm- Los Angeles. Rivemide-Orange County, CA CPI U, Afll items,(j.) amity 1 3,528 2•1 71,72 7 24 3556 2 43.623 2,43341, 2,41,753 CIPPU, All itelins, .12 imith % diallge 1 1 I's 12 11i 1,8: 1,7 1,41 1.3 Cpl.. W, All i Items J�.j 23&880 231 6, 9 6 3,236110 2361,51 2!35921 233.696 CPI -W, AIIII items, 12 -orminth % chapoge ED 1.9 a2, 1 1 1 1.4 1.0 11. Numbir c(f persons, in thcosaAxis, not seasonally zdju:,,t,-,-),d L..-.Il) Plrr,-rlt, (lot sty sulzll,1 2d-just 1, I,jI !,Iurlb-f ar in th,,:juwidbj, wm, the 40 1 1AI,3P-8,4 - 1,00, ncL qs wd V'Voc6:�,r3, 138 �!�4 IData extracted ow. Decmri[/,rAr 30, 2014 Soitirce: U,S. Ekwk-.!au of t-abor Statistics 1*1 E O N N N N N N N N N fl- O O O O O O O O O Z Z Z Z Z Z Z Z z X W Q Q o m = N O 0 O d d 0- N -O = U Y O c Q UI C UI C UO d -OL N O N 0- = -o j N U — � Q m m w U LL LL -o `m `o U) cn U U) (6 � (6 E (6 (6 N N (6 (6 (6 O O 0 C C N Y Y O O O L = U U L C C +• O O O O O O;; N N O .c Q O Q Q O O O O O O O O O O> O O O O UI O N N w O O N � UE 0 0 0 MNNNd) 00 OZ O NQZ N N U O fA fA 1 .� a' fA O O V V L O O O O O O O O O O 'OO O o O O O O O O O O O O Q V 00000 O O O O O z (n \' O O O N N O O (h O O p O o 0 0 o O O O O O O o 0 o o 0 0� o O O-o m N O V O O O O O CO O O O O O C O O (O O M O O N O O O N � fA M fA p O O O O 0 O O O O O O O O p j ELLLI o O 0 O O O o O O O O O O o O 0 O 0 O 0 O 0 O o Q O O O 0 0 0 0 0 O O O O O p O O O O O as as O O O O O O O O O o o -o O O O O O O O O O O O O o 0 0 0 O O 0 0 o 0 0 -O m O O O O O O O N O O I� p 0 0 O to p O 0 0 O O p O O O O o N W O v N N O O O Q � C? N U O O O O O O o 0 0 0 o O O O o 0 0 0 0 c N r V O O O O O O p N O p p N O LL c Q Q M N O O O M p N M O p N O p O p N fA fA O O o o o O O O O O o 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O 0 0 0 0 O O O O O O N U E O o (n O S 6 0 6 O A > .9 O O � N U O N O m o Q U B Y m U L -O -o E _ U`v J Q S O N O O_ ui -o o Z -o —ODE �n _ c m o o N ��o o m O co N c .Q U 0 0 coo N p (6 U -O d �' .N U W w Noa (6 N UI O O O N ow U m H Q Q C N O m C U Ul N c o wO Q N LL N N o o Z o Y J Q w N E UI .O U � N o m o d O N N E Ul c 0 = m .• c N (6 (� J (6 J Z N o N (6 U o U w N m E'�_ E L o N N m E ?' E U (n O C UI N N O O ELL S ZS E E U U U o O 2 2 2 2O N N N N N U H N N O N o s 01 Q Q w Q U U` ll ll ll ll .E U o O W H U U > > 0- J J d r Y E E W W W N N FO .o .o Q Q Q v11 OLLu�OOoroONoOO Nrn(O m W mN N LL� M 0 o roO (O O I'll O r o u�oorncooco ro r N O O O N LL� N r N O V Y N m r � N m N m rn N N O O N 0 m 0 0 m j N .. c� o¢¢ 0 0 0 0 0 0 N l a? 0 0 0 0 y O Z Z 0 0 0 N 0 y a r n p U N N m m t o o- Y N N p m E - �¢Nx�� U ZUF(n(n �KZU LLLLLL 0 0 0 0 0 0 0 0 0 0 } Z } } } } } } } } 3 0 0 0 } } } B A N N (0 A A A A c p c000000 N m mpp E - pppp E E 9 U o m 0 0 0 N C Q N N y >. U ' O > O p Q Q Q Q Q Q N y Q > o ¢ ¢ ¢ ¢ ¢ ¢ a n ? > > > t ¢ m min in in in in in Qxm N m U m m m U O W 3 m b¢ p U~ ll n -O LL LL Q d `o LL F U -o� � 3oin o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O ou�00000u�oin in oin oin inooinooin in oin O- O O— O m O N m m m—m— o r r of (O of of O O o2 o2 o2 o2 V o2 of o2 o2 o2 0 y L2 commrnrnmrn m m m m m mcor�mmornrnrn� jp p N m N m v m LL� LL� W O O O O O m 0 (O N O O of N y 0 0 0- o o 0 0 0 0 N N N N N N 0 0 0 o o 0 0 � � � � � � N � � � � � � � � � � N A m (n m 22 vmu�u�rnrn00000mmo co ornro rn — — — N A � O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O V V V V V V V V V V V V V V V V V V V V V V V V V V V of N N N N N N N N N N N N N N N N N N N N N N N N N N N V O p p � O ---— N— O O O O r Uy QJ ¢ N N O O (O (O O O O O V O m 0 0 0 (O (O m 0 0 0 O O O O O O O O O O O O O O O O O O O O O v v v v v v v v v v v v v v v v v v v v v v v v v v v rn N N N N N N N N N N N N N N N N N N N N N N N N N N N V (O + Y O U O 41 N N O N � p U `N ¢ — N ooco cornrnoovom � � � co corm � co rnu�u�rvvu� of N LL� N N V O (O fA .• O U O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O v v v v v v v v v v v v v v v v v v v v v v v v v v v m N N N N N N N N N N N N N N N N N N N N N N N N N N N V o 0 N— } d— 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O. O O O O O. O.. O. O.. O O. O O.. O. O r r m (O LL� O O- O O— O m O N m m m— O v O— m—cl U p Y U p m U cl U sop U p m p C) o6 �Y pU mp U p Y m 3 p U Y p o U Y U p m p U p m U p E m p~ Y Y m Y o n N m A p m 3 N U A oI A A N. Y m- Y U m m m 0~ (nUm �mm mYoY CD o .. o �Cc)mYmm o c�imm w+U m m Y m m U ay`i m o �'`� .. N `N m E y m o Y oUEm coil mss�� u-oY o� mY N �Um� n� W N - m `5 "N `m w y o �' N E_ > N - o �' n A N N W o >> U` U` ¢ p ll ¢ U> m� m F m U U ll W LL U F� Do U` LL U` LL> o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 } } } } } } } } } } } } } } } } } } } } } } } } } } } - = o Q n N p > o N p m `o m o¢ O 0 C N m � N C U l 0 � LL Q O � O o O V o o B B —N— — TT — — —TTN��NNOO m m Q Q Q "6 Q y y Q Q Q y y Q Q Q Q Q IQ IQ0 `o `o `o `o o LL a a a s a a a a a a a a o s s s o y m a>i o 0 o o m m o o o m m o o o o o t o m m m m m m m m m m m m m m .. m m m .. m m m m Q m ��(n U U� U LL LL U U U LL LL U U U U U N N O O O O N N O a• 0 � O O O V of N O O LL V (O (O LL� fA M M N N N d1 N Q oN O A � N � � U fA f9 6 a• U y Q � Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z fA f9 Y N Oo m> (O N (O N (O r r N O O V of N O O LL N N N rn W M M r n M M y N y A of o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O C LL N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N T m d y E E E E E E E E E E E E E E E E E E E E E Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q y O U N N N N N N N N N N N N N N N N N N N N N } } } } } } } } } } } } } } } } } } } } } N B U> coco -6 N o B B B C m m o 0 0 LL com m com N LL N LL o Q p (n m a ll s Q o o o Q N m 4 3 0I yi 0 0 0 D o N U p C LL W m m Y Y a a 0 m N m u u Y u L LL - cC Q o (n m A (n A LL' S (n m Q Q a• Q Q S Q O 'o 'o m t X X X m o cC W O F F Q F� X O N Q m m Q I 0 Q 0) �U U cu N cu > LL Q cu � U N E �� cu N Q 0 O N �o 0 o (1) cL c6�' U N o E u? (D >. E >. > =3 o Uc�Uz � •L — �c c O 0 (D CO 7 •L a a� CL � a a� a� N s a t� N L a � N a� r_ 0 E cu m r- Z D H •L � — �c c O N 0 O N C 0 N O Iq Iq O O co 7i O O O cc Q O O O CO V O ON N O •L � � N � a� CL U U LL L gg s a� U L � � s U o o cn +N+ N N a � cn N �Z U gg U LL E r N — otS N E U N N 0 cm00'TNTNT NT cm 0 1— co 0 CO N O (6 P- ON O (D N 0 `' EA cm I- N LO 0 0) cu N � O U cu cu CU -r- a)cl Z \ L m D OE a) U 0)a E c6 0) > m N N M d rn N06 N > > 0 �— LLJ O E i uj U o a) cu 7#¥\R44#;RC4\_ )\®i�^k��^�� ) \�f� o o . ;!! §a {m\!)§§! h } fk! `\k k\� 2 (D(190 f&!fJ!!;!]4! City of La Quinta Comparative Rates of Interest November 30, 2014 City of La Quinta Year Month Annualized Earnings Average Maturity (days) Treasury Bills/Note Commercial Paper Three Month Non -Financial LAIF Ra 0.53 Pooled Cash Fiscal Agent Overall Three Month ISix Month One Year ITWO Year FY 10/11 July 2010 0.50 % 0.15% 0.47% 119 0.16% 0.20% 0.30% 0.63 % 0.28 % August 2010 0.49 % 0.15% 0.46 % 108 0.15% 0.19% 0.26 % 0.38% 0.25% 0.51 Sept 2010 0.55% 0.15% 0.51 % 107 0.16% 0.19% 0.27 % 0.38% 0.24 % 0.50 Oct 2010 0.55% 0.15% 0.51% 88 0.13% 0.17% 0.23% 0.38% 0.23% 0.48% Nov 2010 0.53% 0.15% 0.49 % 84 0.18% 0.21 % 0.28 % 0.50 % 0.23% 0.45 Dec 2010 0.57 % 0.14% 0.52 % 265 0.15% 0.19% 0.30% 0.63 % 0.23% 0.46 Jan 2011 0.51 % 0.14% 0.43 % 206 0.16% 0.18% 0.28 % 0.63 % 0.24 % 0.54 Feb 2011 0.55% 0.17% 0.46% 210 0.15% 0.17% 0.31 % 0.63% 0.23% 0.51 Mar 2011 0.54% 0.17% 0.45% 218 0.05% 0.13% 0.26% 0.75% 0.23% 0.50% Apr 2011 0.59 % 0.17% 0.48% 192 0.05% 0.10% 0.28 % 0.63 % 0.20% 0.59 May 2011 0.48% 0.17% 0.41 % 156 0.06 % 0.12% 0.20% 0.50 % 0.16% 0.41 June 2011 0.53% 0.00 % 0.35% 126 0.03 % 0.10% 0.20% 0.38% 0.15% 0.45 FY11/12 July 2011 0.53% 0.00% 0.35% 112 0.07% 0.12% 0.15% 0.20% 0.14% 0.38% August 2011 0.60 % 0.00 % 0.38% 102 0.02 % 0.05% 0.10% 0.13% 0.16% 0.41 Sept 2011 0.58 % 0.03 % 0.39% 124 0.02 % 0.06 % 0.09% 0.13% 0.14% 0.38 Oct 2011 0.53% 0.03% 0.35% 117 0.01% 0.06% 0.12% 0.25% 0.15% 0.39% Nov 2011 0.52 % 0.03 % 0.37% 94 0.03 % 0.07% 0.10% 0.25% 0.14% 0.40 Dec 2011 0.48% 0.03 % 0.35% 86 0.02 % 0.06 % 0.11 % 0.13% 0.14% 0.39 Jan 2012 0.45 % 0.03 % 0.34% 74 0.05% 0.08% 0.11 % 0.25% 0.14% 0.39 Feb 2012 0.49% 0.05% 0.36% 72 0.12% 0.15% 0.17% 0.25% 0.17% 0.39% Mar 2012 0.44% 0.05% 0.34% 74 0.08% 0.14% 0.19% 0.25% 0.18% 0.38% Apr 2012 0.44% 0.09% 0.35% 61 0.10% 0.15% 0.19% 0.25% 0.20% 0.37% May 2012 0.43 % 0.09% 0.34% 62 0.09% 0.14% 0.19% 0.25% 0.19% 0.36 June 2012 0.38% 0.08% 0.29% 47 0.10% 0.15% 0.21 % 0.25% 0.21 % 0.36 FY 12/13 July 2012 0.41 % 0.08% 0.31 % 112 0.11 % 0.15% 0.18% 0.22 % 0.22 % 0.36 August 2012 0.41 % 0.08% 0.29% 31 0.11 % 0.14% 0.20% 0.25% 0.20% 0.38 Sept 2012 0.43 % 0.09% 0.33 % 34 0.11 % 0.14% 0.18% 0.25% 0.20% 0.35 Oct 2012 0.47% 0.10% 0.36% 22 0.13% 0.16% 0.18% 0.25% 0.19% 0.34% Nov 2012 0.48% 0.10% 0.36% 161 0.10% 0.15% 0.18% 0.25% 0.20% 0.32% Dec 2012 0.47% 0.10% 0.36% 137 0.08% 0.12% 0.16% 0.13% 0.20% 0.33% Jan 2013 0.44% 0.10% 0.34% 111 0.08% 0.11% 0.14% 0.25% 0.16% 0.30% Feb 2013 0.37% 0.10% 0.29% 105 0.13% 0.14% 0.15% 0.25% 0.17% 0.29% Mar 2013 0.39% 0.09% 0.30% 123 0.08% 0.11 % 0.15% 0.25% 0.15% 0.29 Apr 2013 0.31 % 0.08% 0.25% 186 0.05% 0.08% 0.14% 0.13% 0.12% 0.26 May 2013 0.30% 0.06 % 0.23% 175 0.05% 0.08% 0.14% 0.25% 0.10% 0.25 June 2013 0.30% 0.07% 0.23% 212 0.05% 0.09% 0.16% 0.38% 0.10% 0.24% FY 13/14 July 2013 0.28 % 0.07% 0.21 % 336 0.03 % 0.07% 0.12% 0.25% 0.11 % 0.27 August 2013 0.28 % 0.06 % 0.21 % 303 0.03 % 0.06 % 0.07% 0.14% 0.09% 0.27 Sept 2013 0.30% 0.07% 0.23% 321 0.01 % 0.04 % 0.01 % 0.25% 0.08% 0.26 Oct 2013 0.48% 0.06 % 0.31 % 427 0.05% 0.08% 0.16% 0.25% 0.11 % 0.27 Nov 2013 0.49 % 0.06 % 0.31 % 444 0.05% 0.08% 0.16% 0.25% 0.09% 0.26 Dec 2013 0.49 % 0.05% 0.31 % 396 0.07% 0.09% 0.14% 0.25% 0.09% 0.26 Jan 2014 0.44% 0.05% 0.32 % 381 0.04 % 0.06 % 0.13% 0.38% 0.09% 0.24 Feb 2014 0.44% 0.03 % 0.30% 357 0.05% 0.08% 0.12% 0.25% 0.10% 0.24 Mar 2014 0.44% 0.02 % 0.30% 352 0.05% 0.07% 0.12% 0.38% 0.10% 0.24 Apr 2014 0.47% 0.02 % 0.33 % 368 0.02 % 0.05% 0.11 % 0.45 % 0.10% 0.23 May 2014 0.49 % 0.02 % 0.35% 373 0.04 % 0.06 % 0.10% 0.39% 0.10% 0.23 June 2014 0.44% 0.02 % 0.33 % 310 0.04 % 0.07% 0.11 % 0.50 % 0.10% 0.23 FY 14/15 July 2014 0.45 % 0.02 % 0.34% 305 0.03 % 0.06 % 0.11 % 0.50 % 0.10% 0.24 August 2014 0.49 % 0.02 % 0.36% 313 0.03 % 0.05% 0.11 % 0.50 % 0.11 % 0.26 Sept 2014 0.50 % 0.02 % 0.36% 325 0.02 % 0.04 % 0.12% 0.50 % 0.10% 0.25 Oct 2014 0.52 % 0.02 % 0.37% 323 0.02 % 0.06 % 0.10% 0.38% 0.10% 0.26 r 0 N L N O O m c E r > �3 y O CY L Z cc O t O 4- O U04 N i i o 0 0 0 C lO � U ACM N O O O O O O O O d 0 Z El I CITY / SA / HA / FA MEETING DATE: January20, 2015 AGENDA CATEGORY: ITEM TITLE: SELECT A REPRESENTATIVE TO SERVE ON THE COACHELLA VALLEY WATER DISTRICT'S BUSINESS SESSION: 1 JOINT WATER POLICY COMMITTEE CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Select a representative and an alternate to serve on the Coachella Valley Water District's Joint Water Policy Committee for calendar year 2015. EXECUTIVE SUMMARY: • Each year, the City Council selects Councilmembers to serve on a number of committees that provide representation for the City of La Quinta at all levels of government. • The Coachella Valley Water District's Joint Water Policy Committee (CVWD Committee) serves as an advisory body to the CVWD Board of Directors. • The committee meets once or twice a year; the next meeting will be held March 19, 2015. FISCAL IMPACT: Reimbursable travel costs (mileage and/or meals) may be incurred. Travel costs for the first half of 2015 are included in the approved budget for Fiscal Year 2014/2015. For meetings scheduled in the latter half of 2015, costs will be included in the Fiscal Year 2014/2015 budget. BACKGROUND/ANALYSIS: The CVWD Committee was formed in 2004 to review water policies in the lower valley and make recommendations, with particular respect to management of groundwater supplies and efforts to recharge the aquifer. The CVWD Committee consists of two members of the CVWD Board of Directors, two appointees from the City of Indio, two from the City of Coachella, and one representative each from the following: City of La Quinta, Torres Martinez Band of Desert Cahuilla Indians, Riverside County Supervisor's Office, the Building Industry Association, agriculture and aquaculture industries, and golf course operations. Since its inception in 2004, former Mayor Don Adolph served as La Quinta's representative, and former Councilmember Terry Henderson served as the alternate. ALTERNATIVES: Council may choose to discontinue membership on this committee; however, staff recommends continued City representation. Report prepared by: Teresa Thompson, Deputy City Clerk Report approved for submission by: Susan Maysels, City Clerk IW- CITY / SA / HA / FA MEETING DATE: January 20, 2015 AGENDA CATEGORY: ITEM TITLE: APPROPRIATE FUNDING, ADD THE BUSINESS SESSION: 2 LIBRARY IMPROVEMENTS PROJECT TO THE FISCAL YEAR 2014/2015 CAPITAL IMPROVEMENT PLAN, CONSENT CALENDAR: AND APPROVE A PROFESSIONAL SERVICES STUDY SESSION: AGREEMENT WITH COACHELLA VALLEY ENGINEERS, INC. PUBLIC HEARING: RECOMMENDED ACTION: Appropriate funding in the amount of $1,189,610 from unassigned Library Fund Reserves; add the Library Improvements Project to the City's Fiscal Year 2014/2015 Capital Improvement Plan; and approve a Professional Services Agreement with Coachella Valley Engineers, Inc. to prepare the plans, specifications, and engineer's estimate for the Library Parking Lot Expansion and Reconfiguration Improvements Phase of the Library Improvement Project subject to minor modifications by the City Attorney. EXECUTIVE SUMMARY: • The Library is nearly 10 years old and staff has identified deferred maintenance and facility refurbishment needs that should be addressed. It is more cost effective to address these needs now than to delay; delaying these improvements will result in increased future costs. • The Library Improvements Project consists of both interior and exterior improvements with a projected total cost of $1,189,610. • With Council approval, staff will work toward completing all improvements prior to the Library's 10-Year Anniversary Celebration event in September. • Staff recommends the improvements be designed this winter and spring to enable summer construction, which will have the least impact to Library patrons. FISCAL IMPACT: The total project cost is estimated to be approximately $1,189,610 for the interior and parking lot improvements. It is anticipated that approximately $350,000 to fuD $400,000 of the parking lot improvement cost will be offset by a developer contribution as part of the purchase and sale of the adjacent City -owned parcels. Staff has conducted a facility needs assessment that resulted in the following project budget: Project Total Interior Phase Exterior Phase Professional (7.75%): $60,505 $24,297 $36,209 Design (10%): $78,071 $31,350 $46,721 Inspection/Testing/Survey (9.75%): $76,1 19 $30,567 $45,553 Construction: $780,712 $313,505 $467,208 City Administration (5%): $39,036 $15,675 $23,360 Contingency (15% of Whole): $155,167 $62,309 $92,857 Total Recommended Budget: $1,189,610 $477,703 $711,907 Note: Due to rounding, numbers presented may not add up precisely to the totals provided. Adequate funding is available from unassigned Library Funds to support the recommendation. These funds can only be used for Library facilities and operations. BACKGROUND/ANALYSIS: The City's Library (Attachment 1) will be celebrating its 10t" anniversary in September of this year and the Community Services Department is planning a celebration to recognize this achievement. After 10 years of heavy use, the interior of the Library and the parking lot are both in need of refurbishment (Attachment 2). The interior of the Library will be refreshed to include new carpet, paint, upgraded restrooms, and new or rehabilitated furnishings; $50,000 has been allocated to address drainage issues that caused damage to the building interior during the September 2014 storms. The parking lot will be expanded to accommodate the greater parking demand generated in recent years, improve pedestrian access through the lot, and facilitate the development of City -owned parcels to the west. Per prior City Council direction, the project will also include a pedestrian link through the parking lot to facilitate access between the Civic Center Campus and The Village. Since the time needed to design the parking lot expansion is greater than what is required for the interior refurbishment, staff recommends that the design of the parking lot improvements begin immediately. Attached for City Council's consideration is a Professional Services Agreement in the amount not to exceed $42,000 with Coachella Valley Engineers, Inc. (CVE) (Attachment 3), which will enable the City to obtain the necessary services for preparation of the plans, specifications, and engineer's estimate of probable construction costs for the "lt exterior work. Staff recommends bypassing the City's Request for Proposals procedure in order to realize time savings necessary to complete the project by September 1, 2015. Further, CVE is doing the civil engineering work for Marvin Investments (the developer who is designing the mixed -use development on the adjoining City property) and is intimately familiar with the site, topography and soils conditions. Contingent upon City Council's approval, the following is the anticipated project schedule: Project Added to CIP & Design PSA Approved Design Phase PS&E Approval Bid Advertisement Award of Contract Sign Contracts and Mobilize Construction (50 Working Days) Project Substantially Complete ALTERNATIVES: January 20, 2015 January 21 through April 14, 2015 April 21, 2015 April 22 through May 21, 2015 June 2, 2015 June 3 through 26, 2015 June 29 through August 28, 2015 September 1, 2015 Council may elect to approve only the renovation to the interior of the Library and slurry seal the parking lot. Since this option would not provide additional parking for the Library nor improve pedestrian access through the parking lot, this alternative is not recommended. Report prepared by: Edward J. Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Existing Library Parking Lot 3. Professional Services Agreement INS "m 64MIRINIM ±J$ ISE! ifi[ ATTACHMENT 3 THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered' into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and COACHELLA VALLEY ENGINEERS ('"Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide professional surveying and design services related to the La Quinta Library Parking Lot Project, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant represents that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with applicable ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant represents that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such, fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work and Standard of Work. a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Last revised 5-20-14 117 Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities. and that, consistent with this understanding, Consultant's services and work will be held to a standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services ("Additional Services") when directed to do so by the Contract Officer. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforeceable. Failure of Consultant to secure the Contract Manager's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time due, whether by way of compensation, restitution, quantum meruit, etc. for Additional Services provided without the appropriate authorization from the Contract Manager. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.2 of this Agreement. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Thirty Thousand Dollars ($30,000) (the "Contract Sum"), except as provided in Section 1.6. An additional Seven Thousand Five Hundred ($7,500) is optional for a Structural Foundation Plan (Task #11). The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with Last revised 5-20-14 118 the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Consultant's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement, "Additional Services." 2.2 Compensation for Additional Services. Additional services approved in advance by the Contract Manager pursuant to Section 1.6 of this Agreement, "Additional Services," shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5%) or $5,000, whichever is greater, of the Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for additional services must be approved by the La Quinta City Council. Under no circumstances shall Consultant receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of this Agreement. 2.3 Method of Billing. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit C (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. Last revised 5-20-14 119 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with Sections 8.7 or 8.8 of this Agreement, the term of this agreement shall commence on January 26, 2015 and terminate on June 30, 2015. 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a, David Turner, President E-mail: dturner@cve.net It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoiing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contra,ct Officer., The Contract Officer shall be Timothy R. Jonasson, Public Works Director/City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the Last roised 5-20-14 120 services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the Commercial General Liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. Last revised 5-20-14 121 The following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. Last revised 5-20-14 122 All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.3 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. Last revised 5-20-14 123 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 9. Consultant agrees to require that subcontractors provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. Last revised 5-20-14 124 10. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any subcontractor to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect, but in no way shall exceed 10 years from the date of this agreement. 15. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly Last revised 5-20-14 125 agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 20. Consultant agrees to be responsible for ensuring that no contract used by any subconsultant involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 INDEMNIFICATION. 6.1 General Indemnification Provision. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and Last revised 5-20-14 126 consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 6.2 Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. a. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively Last revised 5-20-14 127 negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals. 1. Applicability of Section 6.2(b). Notwithstanding Section 6.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 6.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 7.0 RECORDS AND REPORTS. 7.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 7.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. Last revised 5-20-14 128 7.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. Ownership of documents shall not transfer to the City, until payment for ther services rendered is tendered. Consultant shall retain a copy of all work product prepared to date for its records if Consultant so desires. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 7.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten ( 10) days of service of such notice and completes the cure of such Last revised 5-20-14 129 default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.7. 8.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for Last revised 5-20-14 130 all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. Consultant may terminate agreement upon non- payment of fees within 60 days of invoice and cease all services required hereunder. 8.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take Last revised 5-20-14 131 affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Frank Spevacek, City Manager 78-495 Calle Tampico La Quinta, California 92253 To Consultant: COACHELLA VALLEY ENGINEERS Attention: David Turner, President 77-933 Las Montanas Rd., Ste 101 Palm Desert, CA 92211 10.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 10.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. Last revised 5-20-14 132 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Frank J. Spevacek, City Manager Date ATTEST: Susan Maysels, City Clerk APPROVED AS TO FORM: William H. Ihrke, City Attorney CONSULTANT: COACHELLA VALLEY ENGINEERS By: Name: '44wli ,B %df2i1/� Title: %�l��rS/0 g/'v— Date: /—/Z Last revised 5-20-14 133 EXHIBIT "A" SCOPE OF SERVICES City of La Quints Library Parking Lot APN 770423-01i & 012, 770130.001 La Quints, CA December Ie, 2014 Consultant agrees to perform Professional Surveying and Engineering design services for the parcels described above as follows: TASK NO.1 RESEARCHIINVESTIGATION Consultant shall perform office research to investigate existing Improvement Plans and Reports for the existing City of La Quirda Storm Drain Improvements and Library Improvements (Parking Lot, Structures, etc.) to inoormporate In the Library Parking Lot Improvement Plans. TASK NO.2 TOPOGRAPHIC SURVEY/SITE PLAN Consultant shall perform necessary field surveying and office support calculations to retied the existing physical information along with structures adjacent to the site, Including where applicable, existing utilities to be Incorporated in the site development. The local City of La Quints benchmark will be used as a reference for this project. If necessary, a Temporary Bench Mark (TBM) will be established to accommodate the survey, design and construction of the site improvements based on existing Improvements, approved Site Plan, field notes and/or State/County/City `record drawings*. TASK NO.3 HYDROLOGY STUDY Consultant shall perform a site hydrology analysis and hydraulic calculations to design for the calculated runoff into retention areas and the existing City of La Quints Stone Drainage System. The hydrology and hydraulic calculations will be based on the Riverside County Flood Control and Water Conservation District's Hydrology Manual. Consultant shall provide drainage calculations, summaries, analysis and recommendations for size and location of on -site storm drainage retention. TASK NO.4 ADA PATHS OF TRAVEL PLAN Consultant shall prepare ADA Path of Travel plans for the proposed site to delineate paths for Library access as well as connection to the surrounding Old Town area and proposed Villas at Old Town. JN 14143.00 Last revised 5-20-14 18 134 TASK NO.5 PARKING LOT GRADINGIPAVING PLAN Consultant shall prepare a Parking Lot Grading and Paving Plan for the proposed parking lot site to be based on the approved site plan showing proposed finish grades, parking and drive alignments/relocation and drainage patterns. Said Grading Plan will Include the ADA path of travel, site access and retention basin design with proposed Maxwell percolation chambers and overflow facilities. TASK NO.6 STORM DRAIN IMPROVEMENT PLAN DETAILS Consultant shall prepare Storm Drain improvement plan details for the expansion of the existing storm drain system within the parking lot. Said street improvement plan details shall be prepared in plan view and shown In conjunction with the Grading and Paving Plan TASK NO.7 SWPP PLAN Consultant shall prepare a Stormwater Pollution Prevention Plan (SWPPP) and Erosion Control Plan as required for projects over 1.0 acres by the State Water Resources Control Board (SWRCB) Order No. 92-08-DWO National Pollutant Discharge Elimination system (NPDES) General Permit No. CAS000002. This SWPPP will, when necessary: Identify pollutant sources associated with construction activity that may affect the quality of the storm water runoff from construction sites, and Identify, construct, and implement storm water management practices to abate pollutants In storm water discharges from the construction site both during and after construction. The SWPPP Is to be implemented prior to commencement of construction activity, is to be kept at the construction site during construction activity and is considered a document to be made available upon request by a representative of the Regional Water Quality Control Board (RWQCB). The Consultant will prepare and submit the Notice of Intent (N.O.I.) to the State for processing. TASK NO.8 WQMP Consultant shall prepare a Water Quality Management Plan, as required of projects with greater than 5,000 square feet of parking area, to detail the Implementation of Best Management Practices necessary to treat runoff generated on -site. TASK NO.9 PM 10 PLAN Consultant shall prepare documentation of proposed on -site activities to control fugitive dust (PM10) during grading operations. TASK NO.10 PRINTING AND REPROGRAPHICS Consultant shall provide Printing and Reprographics required for the project Last revised 5-20-14 19 135 TASK NO.11 STRUCTURAL FOUNDATION PLAN (OPTIONAL) Consultant shall prepare a Structural Foundation Plan detailing the foundation of the proposed shade structures. Said Foundation Plan will Include design for future use of the shade structures as Solar Panel Sites. [ -5icq Ki1--if*]'k N The following work items are not Included in this contract. In the event that engineering or surveying services are needed for any of the following items, a scope of services covering the work will be submitted to Client for approval under a separate proposal. • Revisions to approved Improvement Plans. • Retaining Wall Designs. • Building Locations Stakes or Footing Form Field Check. • Joint Utility Trench, Utility Pot Holing or Composite Utility Plans. • Constructlon Observation or Quality Assurance Engineering. • As -Bunt Surveying or Record Drawing Preparation. • Construction Staking or Monumentation • Soils, Geologic or Materials Testing or Reports. • Environmental, Archeological, Biological, Noise Attenuation or Traffic Studies. • Assessment District Engineering or Specific Plans. • Bidding Assistance or Contract Administration. • Construction Consultation or Plan Interpretation. • Landscape and Lighting Maintenance District Plans or Reports. • Irrigation Line Improvement Plans or Relocation. • Quantity or Cost Estimates. • Legal Descriptions and/or Exhibits. • General Plan Amendment, Zone Change or Conditional Use Permit. ADDITIONAL WORK Consultant shall provide additional engineering or surveying services for unanticipated or quantitatively unknown work items as requested by Client. Work shall be accomplished under this task on written authorization from the Client. The work authorization form as provided by the Consultant shall Include a brief description of the work task and an anticipated fee. 136 EXHIBIT "B" COMPENSATION FOR SERVICES City of La Quanta Library Parking Lot APN 770423-011 S 012, 770130-001 Le Quinta, CA December 121', 2014 Client agrees to compensate Consultant for such services as set forth in the Scope of Services, Exhibit W, dated December Ie, 2014, as follows: A fixed fee of THIRTY THREE THOUSAND DOLLARS ($30,000.00) for Tasks 1-10 and SEVEN THOUSAND FIVE HUNDRED DOLLARS ($7,500.00) for Tasks 11 as set forth In the Scope of Services defined herein, plus the reimbursable cost of printings, mailings and fees. Consultant requests a retainer of FOUR THOUSAND DOLLARS ($4,000.00) (to be credited to the final billing) to commence the services as proposed herein with the balance to be invoiced periodically based upon the estimated percentage of completion of each item of work as of the billing dosing data. 1 Researchiinvestigation 2 Topographic Surrey/Site Plan 3 Hydrology Study 4 ADA Paths of Travel Plan 5 Parking Lot Grading/Paving Plan 6 Storm Drain Improvement Plan Details 7 SWPP Plan 8 WQMP 9 PM 10 Plan 10 Printing S Reprographics 11 Structural Foundation Plan (Optional) $1,500.00 $4,500.00 $3,000.00 $2,500.00 $7,500.00 $2,500.00 $3,000.00 $3,000.00 $2,000.00 $500.00 $7,500.00 SUBTOTAL000. TOTAL with Optional task: $37,500.00 Note: The fees set forth herein constitute an offer to contract for the defined tasks for a 30-day period from the date shown on the Proposal. !f Client's acceptance Is not received within the specified 30-day period, this offer becomes void and Is subject to re -negotiation. 137 Exhibit C Schedule of Performance Consultant shall complete all services identified in the Scope of Services, Exhibit "A" of this Agreement in accordance with the Project Schedule, as outlined below: January 20, 2015 - Receive Contract Approval by City Council March 16, 2015 - Submit Plan Set for Frist Plan Check 1 Week City Review Period March 23, 2015 - Receive Plan Check Comments April 7, 2015 - Re -submit Plan Set 1 Week City Review/Approval Period April 14, 2015 - Submit Mylar Set for Signature Last revised 5-20-14 22 138 Exhibit D Special Requirements None. Last revised 5-20-14 23 IIM IE Reports/ Informational Items: 21 Report to La Quinta City Council Palm Springs International Airport Commission Meeting December 17, 2014 General: The Airport continues to be well managed. Budget performance is exceptional, with only minor variations reflecting booking windows. Reserves are being maintained at good levels, and maintenance is aggressively pursued. Palm Springs International Airport is always rated as one of the friendliest airports in the country, and the FAA rates it as one of the best managed. The Commission reviewed the staff report on the Airport Capital Improvement Program for FAA Grant Projects. This is our annual review prior to submitting our five-year capital improvement plan to the FAA. The review included plans for- - Pavement rehabilitation - Security Exit Lane Equipment - Terminal Building capacity expansion - Airfield Lighting - Fire truck replacements - Expanding TSA Security Checkpoint - Expanding passenger gate holding areas After review, the Commission approved the submission to the FAA. Action Items: The Palm Springs City Council approved the agreement for management of the main runway construction/refurbishment project. Finance: The fieldwork for the audit for fiscal year 2013/14 is now complete. We continue to retire old bond debt ahead of schedule, with $950,000 scheduled for this month. Unrestricted cash is $4.0 million. Passenger Activity: November activity set another record, up 10.8% from last year. So far, 2014 is looking like the 3rd record year in a row — 1,800,000 passengers. The next meeting is scheduled for December 17, 2014. Submitted: Robert G. Teal, Commissioner 1EN Palm Springs International Airport Email: bob(cDteal.us.com Phone: 760-899-4171 `5 Department Report: 1 C1. 4 seip OF TV � TO: The Honorable Mayor and Members of the City Council FROM: Chris Escobedo, Assistant to City Manager DATE: January 20, 2015 SUBJECT: THE EAST VALLEY ECONOMIC GROUP On February 28, 2014 the City of Indio and County of Riverside sent a letter inviting the City to explore an eastern Coachella Valley economic development partnership opportunity. This stemmed from State legislation dissolving the State's enterprise zone program, which included the Coachella Valley Enterprise Zone Authority consisting of the Cities of Indio, Coachella and County of Riverside. Representatives of agencies subsequently met over the year to further discuss the opportunity and it included conversations with the Coachella Valley Economic Partnership (CVEP). On January 8, 2015, representatives of the Cities of Coachella, Indio, La Quinta, and County of Riverside met and received a presentation on a proposal from Riverside County Economic Development Agency (EDA) on the formation of the East Valley Economic Grouip (EVEG). The purpose of the proposal is to establish a formal partnership and business attraction strategy to aggressively market the eastern Coachella Valley for new business investment. Recognizing the importance of this need, Riverside County is offering to provide targeted economic development support to assist EVEG in support of this effort. Specifically the County, through EDA, would provide a business ambassador to co -manage the marketing campaign, serve as a clearinghouse for small business assistance, coordinate available incentive programs, conduct lead generation for new business investments, and market EDA's small business loan program. 143 EVEG will include the contribution and participation of CVEP in order to maintain connection with the Coachella Valley Hub. CVEP will provide office space and staff support at the current East Valley offices in Indio located at 45-125 Smurr Street, provide regional economic data to support the marketing campaign, assist in the development of regional strategies, and offer clean technology and renewable energy focused services through the Hub. The Cities of Coachella, Indian Wells, Indio, La Quinta, Palm Desert, the Imperial Irrigation District, and the Torres -Martinez Desert Cahuilla Indians have been identified as potential members for this group. A suggested annual sponsorship of $10,000 per entity will cover costs associated with a) hosting prospective businesses, b) marketing production, and c) advertising. Each partner will appoint one member and an alternate to the partnership's advisory body. This body will determine measureable outcomes for the group, and receive regular reports from staff. rroposei a ODUIICL Partner Name Support Value City of Coachella $10,000 City of Indian Wells $10,000 City of Indio $10,000 City of La Quinta $10,000 City of Palm Desert $10,000 Imperial Irrigation District $10,000 Torres -Martinez Desert Cahuilla Indians $10,000 Coachella Valley Economic Partnership $10,000 Riverside County Economic Development Agency $127,453 Total $207,453 Fiscal Agent (10%) $20,745 Grant Total $228,198 The contribution of CVEP can be in the form of in -kind support and the City of Indio will serve as the fiscal agent. Should the City Council wish to proceed with this effort, the next step would be to express formal commitment of the support amount and work with all interested parties on a formal agreement that will outline the goals of the partnership, detail the manner in which combined resources will be employed, as well as identifying measureable outcomes. Attachment: 1 . Partnership Proposal 144 ATTACHMENT 1 PURPOSE: The purpose of this proposal is to establish a formal partnership and business attraction strategy to aggressively market the Eastern Coachella Valley (ECV) for new business investment. BACKGROUND: The East Valley Coalition has determined that there exists a need to leverage resources to assist the Eastern Coachella Valley in actively pursuing private domestic and foreign investment as well as new businesses. Recognizing the importance of this need, Riverside County is offering to provide targeted economic development support to assist the Coalition in its effort to strengthen and diversify the regional economy. In addition, the County is proposing to formalize the Coalition through a formal agreement between all partners which will clearly oUtfilne the goals of the partnership, the manner in which combined resources will b employed as well as work towards identifying measurable outcomes. PROPOSED PARTNERSHIP AND STRATEGY: The dverarhir'g, goal of the East Valley Business Attraction Partnership is the developrment of a con' prehensive, action - oriented business attraction strategy for the Easter. Coachella Valley. The proposed partnership shall include: City of Crchell City of Indian wells; City of Indio; City of Palm Desert; City of La Quinta; Imperia) 'Irrigation District; the Torres - Martinez Desert Cahuilla Indians, the riverside County l�conomic Development Agency (EDA); and the Coachella Valley Economic Partnershi "( "EP). All partners will jointly exercise their powers to manage, cobrdinat , market and administer the program as follows: EDA The Riverside County Economic Development Agency will leverage large scale economic developrnrrt resources and staffing to ensure that the business attraction campaign is effectivelyAeploye Specific coht6b6tions will include: • A Business Ambassador tq:'c6rhahi ge paign and one -stop business assistance center, + Serve�as a clea hg ouse'fs r small business assistance to aid start-up and business • Assist with the coordination and targeting of available federal, state and local incentive end developmnt programs; • Provide technical assistance and relevant demographic data via the agency's Business Intelligence T am • Assist in the ddv loprnent of attraction strategies and marketing materials; • Serve as a lead `greration source for new business investment and primary source of contact for companies exploring the ECV region; • Market and administer EDA's Small Business Loan Program; o Perform such other functions as may be deemed necessary and appropriate to meet the objectives of the group. CVEP The Coachella Valley Economic Partnership will provide regional expertise and will leverage the assets of the Coachella Valley IHUB to further the goals of the Partnership. Specific contributions will include: `« • Provide office space and office support for the partnership at: 45-125 Smurr Street, Suite B, Indio, CA 92201; • Provide staffing for the office and its programs (1 FT Office Manager and 2 PT Business Liaisons) • Provide regional economic data to support campaign and prospective new businesses; • Assist in the development of attraction strategies and marketing materials; • Provide programs, services, and incentives to start-up businesses focused on clean technology and renewable energy through the Coachella Valley IHUB. City of Indio • Serve as Fiscal Agent for the partnership, East Valley Entities • The Cities of Coachella, Indian Wells, Indio, La Irrigation District, and the Torres -Martinez Desert , partnership through an annual cash contrib6llbn. $10,000 will cover the following costs: 1. Hosting prospective businesses (traveh<and m 2. Marketing production 3. Advertising ADVISORY BODY: Each partner wl)0` Appoint one partnership's advisory body. This bod'ill serve to d for the team. The advisory body will a1ls6 receive "r , Coordinate and Convene Stakeholder Input and Ski Create C66o'dfnated,,ECV Perforrhance Meg !�,,es Monthly and Annual PrOo Attr tiuilla l A su( n Strategy and expenses) aert„ the Imperial shall support the sponsorship of and an alternate to the �e measurable outcomes from the staff. EDA Advisory Bodv Advisory Body EDA 146 2 APPENDIX 1: PROPOSED PARTNERSHIP BUDGET City of Coachella ....... $10,000 .� ..... �.w. City of Indian Wells.... $10,000... _ __ _ City of Indio ....�_ $10,000 .............. City of La Quinta...� �,,,,..... $10,000 City of Palm Desert $10,000 Imperial Irrigation District $10,000 ... Torres -Martinez Desert Cahuilla Indians $10,000 Coachella Valley Economic Partnership lh-kihd or $10,000 _77t'I�m�,�5; _ Riverside County Economic Development Aq m gency 147 148 DEPARTMENT REPORT: 3 JANUARY 20 JANUARY 21 FEBRUARY 3 FEBRUARY 4 FEBRUARY 5 FEBRUARY 11 9:1 1 ZlL`T o'li[:? FEBRUARY 17 FEBRUARY 18 MARCH 3 MARCH 4 MARCH 5 - 8 MARCH 17 MARCH 18 CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING OVERSIGHT BOARD MEETING - CANCELLED CITY COUNCIL MEETING OVERSIGHT BOARD MEETING MAYOR'S LUNCH - STATE OF THE CITY JOINT COUNCIL/COMMISSIONERS MEETING CITY HALL CLOSED / PRESIDENTS DAY CITY COUNCIL MEETING OVERSIGHT BOARD MEETING HOUSEHOLD HAZARDOUS WASTE DISPOSAL EVENT CITY COUNCIL MEETING OVERSIGHT BOARD MEETING LA QUINTA ARTS FESTIVAL CITY COUNCIL MEETING OVERSIGHT BOARD MEETING ICR; IM 2 13 NEW YEARS DAY - CITY HALL CLOSED 4 5 6 7 8 9 10 9:30 AM CVAG 4:00 PM CITY 10:00 AM ALRB 11:00 AM CVAG 12:00 PM -4:00 Transportation - COUNCIL 2:00 PM Converstation- PM City Council Radi MEETING OVERSIGHT Mayor Evans Workshop at the BOARD LQ Museum MEETING - Cancelled 11 12 13 14 15 16 17 10:00AM Pub. 7:00 PM 9:00AMRiv. Ct. 3:00 PM 9:OOAM Safety-Osbome Planning Transportation- Historic Convention& Commission Radi Preservation Visitors 4:00 PM Bureau -Mayor Evans Investment Advisory Board 18 19 20 21 22 23 24 4:00PMCity 8:00AMCV Council EconomicPtnr- Meeting Radi 10:00 AM CVAG Homeless - OIL Osbome City Hall Closed - MLK Day 2:00 PM Oversight Board Meeting 25 26 27 28 29 30 31 4:30 PM Exec. 7:00 PM 12:00 PM Sunline - Cmte.-Mayor Planning Frantdin Evans Commission I&I 1 2 3 4 5 6 7 9:30 AM CVAG 4:00 PM CITY 10:Oo AM ALRB Mayors Lunch - Transportation - COUNCIL 2:00 PM State of the City Radi MEETING OVERSIGHT 6:00 PM III) BOARD MEETING ECAC - Osborne 8 9 10 11 12 13 14 10:00AM Pub. 7:00 PM 9:00AMRiv. Ct. 11:00 AM CVAG Safety-Osbome Planning Transportation- Converstation- Commission Radi Mayor Evans 4:00 PM Investment Advisory Board 5:00 PM Joint Council / Commissionets Meeting at Library 15 16 17 18 19 20 21 4:00 PM City 8:00AMCV 3:00 PM 9:OOAM fire`, Council Economic Ptnr- Historic Convention & xs Meeting Radi Preservation Visitors 10:00 AM CVAG Bureau -Mayor Evans Homeless - Osbome City Hall Closed - Presidents 2:00 PM Day Oversight Board Meeting 22 23 24 25 26 27 28 4:30 PM Exec. 7:00 PM 12:00 PM Sunline - Household Cmte. - Mayor Planning Franidin Hazardous Evans Commission Waste Disposal Event S, M,S S ' M T ; W T. , F S 1. 2 3 1 13-'4 -5 6 7 4 5 6,7. 8 410 8;9 1011 12 13.34- ,., 152 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 9:30AM CVAG 4:00 PM CITY 10:OOAMALRB La QuintaArts La QuintaArts La QuintaArts Transportation - COUNCIL 2:00 PM Festival Festival Festival Radi MEETING OVERSIGHT 6:00 PM IID BOARD MEETING ECAC - Osborne 8 9 10 11 12 13 14 LaQuintaArts 10:00AMPub. 7:00PM 9:00 AM Riv. Ct. 11:00AMCVAG Festival Safety -Osborne Planning Transportation- Converstation- Commission Radi Mayor Evans 4:00 PM Investment Advisory Board 15 16 17 18 19 20 21 4:00 PM City 8:OOAMCV 3:00 PM Council Economic Ptnr- Historic Meeting Radi Preservation 10:00 AM CVAG Homeless - Osbome 2:00 PM Oversight Board Meeting 22 23 24 25 26 27 28 4:30 PM Exec. 12:00 PM Sunline - Cmte. - Mayor Franidin Evans 29 30 31 Feb 2015 Apr 2015; , S'M T W: T F,S: S M 3" ;2 .3,41 5�.6! 7 1; 2� "3 4' 1 9,10111 12 13 " 14 5,,. -6 7� � 8 4 10 .11 : 15-46.17 .18� i9 20 21 12 ,13 '14' -15 16 17 48 =2� ,23 24 25 26 27 28 • 19 ,`'Z0 "21 'L2, 23 1 44' 23 26 27 28 29 30 .. 153 154 DEPARTMENT REPORT: 4A r v X OFTt�eS% TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Deputy City Manager DATE: January 20, 2015 SUBJECT: COMMUNITY SERVICES REPORT - DECEMBER 2014 Upcoming events of the Community Services Department for February 2015: Daily Activities Social Bridge Mah Jongg *Advance Ukulele, LQ Museum Fitness Morning Workout Mat Pilates Tai Chi Chuan Tai Chi Arthritis Tai Chi Intermediate Tai Chi Advanced Flex Yoga Yoga for Health Interval Training AM & PM Yoga AM & PM *Chair Yoga, LQ Library *Hoop Dance, Colonel Mitchell Paige *Women's Kickboxing, B&G Community Room *Hikes with Philip Ferranti, Mecca Hills *Nature Walk: Birds & Backyard Habitat *Hike Bear Creek Palm Oasis, Top of La Quinta Cove Leisure LQ Voices AARP Safe Driver Sketch & Draw Watercolor LQ Glee Music for Little Mozarts Level 1 Italian for Everyone Beginning Computers M Beginning Guitar Second Level Guitar Social Media Use a Digital Camera Social Dance Fusion Line Dancing Beginning Ukulele *Dance, Play and Pretend, La Quinta High Community Room *Beginning Ballet, La Quinta High School *Cardio Tennis, Fritz Burns Tennis Courts *Canine Massage, Civic Center Campus Amphitheater *Dog Training, Civic Center Campus Amphitheater Sports Rojas Taekwondo *Rojas Martial Arts, La Quinta High School *Tiny Tigers, LQ Library *Denotes classes/events held at other locations M Community Services Department Attendance Report for December 2014 Summary Sheet Sessions Per Month Program 2014 2013 Variance 2014 2013 Leisure Classes 79 79 0 35 17 Special Events 840 650 190 2 1 S ports 263 306 -43 19 13 Senior Center 145 78 67 16 10 Total 1,327 1,113 214 72 41 Senior Activies/Services (FREE) Senior Center 284 211 73 22 22 Total 284 211 73 22 22 Sports User Groups La Quinta Park AY S O 1000 1000 0 15 15 Desert Sands Harlequins RFC 40 60 -20 6 8 Coachella Valley Soccer Club 250 0 250 2 0 Desert Boot Camp 50 50 0 13 11 Sports Complex La Quinta Youth & Sports 250 250 0 18 15 Colonel Mitchell Paige Friday Night Lights 300 0 300 6 0 Facility/Park Rentals Senior Center (Private Party) CLOSED FOR RENOVATION Museum Meeting Room/ Courtyard 150 0 150 3 0 Library (Sunday Church) 300 375 -75 4 5 Classroom 500 500 0 10 10 Boys & Girls Club Gym (Sunday Church) 100 0 100 1 0 Civic Center Campus (Private Party) 50 0 50 1 0 Park Rentals La Quinta Park 100 0 100 2 0 Fritz Burns Park 50 100 -50 1 2 To to I 3,140 2,335 805 82 66 Total Programs 4,7511 3,ffi9l 1,0921 176 129 Volunteer Hours Senior Center 1 551 216 -161 Total Volunteer Hours 1 551 216 -161 157 Community Services Department Program Report for December 2014 2014 2013 2014 2013 Participants Participants Variance Meetings Meetings Leisure Classes Taekwondo 4- 8 (Beg.) 20 16 4 8 8 Taekwondo 4- 8 (Inter.) 9-up 28 58 -30 8 8 Taekwondo Drop -ins 6 0 6 2 0 Rojas Martial Arts 4- up 15 0 15 8 0 Dance, Play & Pretend 4 5 -1 1 1 Women's Kickboxing 6 0 6 8 0 Totals 791 791 01 351 17 2014 2013 2014 2013 Participants Participants Variance Meetings Meetings Special Events Christmas Tree Lighting 800 650 150 1 1 "Desert Legacy" Art Unveiling 40 0 40 1 0 Totals 1 8401 6501 1901 21 1 2014 2013 2014 2013 Participants Participants Variance Meetings Meetings Sports Open Gym Basketball 82 149 -67 8 6 Open Gym Volleyball 156 62 94 8 4 Nature Walk @ Bear Creek 13 12 1 1 1 Nature Hike 2 0 2 1 0 Guided Hike w/Phillip Ferranti 10 23 -13 1 1 Totals 263 246 17 19 12 Community Services Totals 1 1,1821 9751 207 -% 1 30 158 Senior Center Program Report for December 2014 Participation Participation Variance Meetings Meetings 2014 2013 2014 2013 Senior Activities/Social Services (Free) Senior Activities 284 211 73 22 22 Senior Activities/Services Total 284 211 73 22 22 Volunteers Senior Center 8 37 -29 n/a n/a Hours 55 216 -161 n/a n/a Senior Classes/ Programs Fitness FlexYo a 8 7 1 3 3 Drop -in Participation 5 0 5 3 0 Open Game Play Bridge: Social & Party 60 42 18 5 4 Mah Jongg 72 29 43 5 3 Senior Classes/Programs Total 145 78 67 16 10 ISENIOR CENTER TOTAL 1 429 1 289 1 140 1 38 1 32 1 `M Community Services Department Monthly Revenue Report for December 2014 Monthly Revenue - Facility Rentals 2014 2013 Variance Library $ 1,050.00 $ 100.00 $ 950.00 N/luseum $ 375.00 $ - $ 375.00 Senior Center * $ - $ 1,444.00 $ (1,444.00) Parks $ 480.00 $ 65.00 $ 415.00 Sports Fields $ 680.00 $ 1,260.00 $ (580.00) Monthly Facility Revenue S 2,585.00 $ 2,869.00 $ (284.00) Monthly Revenue Senior Center ** $ 736.00 $ 4,540.00 $ (3,804.00) Community Services *** $ 10,804.00 $ 5,906.50 $ 4,897.50 Total Revenue $ 11,540.00 $ 10,446.50 $ 1,093.50 Revenue Year to Date Facility Revenue $ 22,305.00 $ 18,755.50 $ 3,549.50 Senior Center $ 6,661.00 $ 18,145.50 $ (11,484.50) Community Services $ 29,044.00 $ 26,343.00 $ 2,701.00 Total Revenue to Date $ 58,010.00 $ 63,244.00 $ (5,234.00) *Senior Center closed for renovation. ** Decrease in revenue due to minimal classes and facility closed for construction. ***Youth Recreation Leagues' player fees due for Fall/ Winter 2014 season. IPi Community Services Updates December 2014 The repairs from the flood damage of September 8 are being addressed in order of priority with safety being first, formal areas second, and informal areas along the Bear Creek Trail, Nature Preserve, and the Cove Oasis last. The landscapers have finished repairing the DG trail along Avenida Montezuma in the Fred Wolff Nature Preserve. The crews are now working on the repairs at the Civic Center Campus. Once the Campus is done, repairs by the contractor will move back to the areas along the Bear Creek Trail. This is a time consuming process because the landscape contractor is still providing their regular duties while also making these repairs. The baseball infields at the Sports Complex were renovated by the La Quinta Youth Sports Association. The City purchased the infield material and the LQYSA donated their time and equipment to improve the quality of the infields. This project is performed almost annually by the continuing efforts of the baseball association. The Gems symbolize the Wellness System Fees Ruby Level =$50 (Self -Directed Program; One Year -Key Use) Sapphire Level =$175 (All Ruby Level Benefits; Pre -Fitness Assessment Test; Custom Designed Program by Personal Training Staff; Post -Fitness Assessment Test) Diamond Level =$295 (All Ruby and Sapphire Level Benefits; Three Additional Personal Training Sessions) • Memberships Sold is the number of memberships sold that day. • Walk-ins are people without membership cards that are paying a daily $5 fee. • Daily counts are the number of Members coming into the center that have had their membership cards scanned by us. • The totals at the end of each row is the total of all of the above transactions for the day. I" DEPARTMENT REPORT: 4B OF TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Deputy City Manager DATE: January 20, 2015 SUBJECT: QUARTERLY MARKETING REPORT Per the City's contract with JNS Media Specialists, and Graphtek Interactive, the second Quarterly Marketing Report for Fiscal Year 2014/15 is attached. I First Quarter Report of Fiscal Year 2014/2015 Implemented by JNS Media Specialists (JNS) and Graphtek Interactive (GI) JNS - Traditional Marketing (Print/Television/Radio) Print Ads: As a strategy of the media plan, ads are created and placed to promote tourism and support revenue generation around valley -wide signature events. Ads created this quarter include: "Long Drive? Worth every mile," "The Lure of La Quinta," and "A trip to La Quinta Sounds So Good" for regional and local publications. JNS also created an ad which focuses on the La Quinta Arts Festival for the February edition of Palm Springs Life Magazine "The Allure of Art." (Attachments 1-4) Television: A television campaign was created with Time Warner Cable to reach potential visitors to come to the City of La Quinta. The "Amenities" spot was featured in the regional drive markets of Los Angeles, Orange County and San Diego. Additionally, the "Outdoors" spot was shown locally in the Coachella Valley to showcase the sense of community in La Quinta (Attachments 5-6). JNS and staff created a new commercial spot with focus on the millennial demographics and showcasing a younger look and feel. This spot will rotate with the "Amenities" spot in the regional drive market (Attachment 7). GI - Digital Marketing (Web/Social Media) Website Updates: City staff and GI made a number updates to the website this quarter. These include: creating a photo gallery to showcase additional images on the website. This is beneficial for Search Engine Optimization (SEO), social media efforts, and in pinning images within Pinterest. A video gallery was added that is tied to the YouTube channel, currently being updated with new promotional videos. Additional landing pages were created, keeping the theme consistent with print ads for golf and holidays, driving Pay -Per -Click (PPC) traffic. A fillable web form was created for people to submit their events online to the event calendar. Website Views: Visitors to the PlaylnLaQuinta.com website have continued to increase and averaged over 131100 views per month in Q2. This is an increase of over 6,400 per month from last fiscal year. Pay -Per -Click (PPC): The increase in PPC attributed to a 230% increase in paid traffic from October to December. In addition, the number of submissions for additional information has increased by 400% from October to January. PPC ads have brought over 18,000 views to the landing pages and website. Social Media: The City's Twitter and Facebook accounts continue to see increased traffic and participation. Facebook surpassed 40,000 "likes" in October. The City's Facebook daily engaged users (people who engaged with the page) surpassed 25,000 and reached nearly 1 million daily total impressions during the same time period. Twitter followers continue to increase from 7,800 in October to over 8,200 in December 2014. Pinterest followers are now nearing 1,000 followers. Google + page has nearly 45,000 views. Staff will continue to monitor the successes of the social media strategies and make adjustments throughout the year. Press Releases: Press releases were created and distributed to local news agencies for the following events: • Approved Development at SilverRock Resort • FEMA Flood Insurance Maps • Amended Hours on November 25th • Holiday Tree Lighting Ceremony • Friends of the La Quinta Library Gingerbread Houses Event • Holiday Open House at City Hall • Wellness Center Grand Opening (Attachment 8) fiW f[Y Attachments 1-2 Ruople are drawin to Lea O utnUu force erytN ling From one -of -Mind sholps andrrStdUran1.slorpeatbei&w aerr tudNdig, biking �,un.taocua..atuonaleuperi nce&Next r.uaondt o llvau sai mods mitt airatvc in this i r i r any rr cc art destination to enjoy the cK s si gnate„.urn, event, »a , La Quinta Arts t"nsflvat, i a lginc,dd #t t irl All , t a fill �rrar �Ji�, , Irc. � .ierral to tIW"qe Nation for three e awa�,ec lrahiivears„ attrac'Uing more e than 75,000 kart Lovers rcah Ponuatt , aV ' than BNP Raidlb s Open, March is theItu�r°ti t ��l / % i // rJ gat" yu,awu t enjoly, itttlwaa�'s ttr,�r�idng tr ;"d1s. d! �, /// r//�G 1/ ii'?� a.ayto �rlta a �'Ornild RV"ilNt§ . ,;. �11��.. Iff- A Attachments 3-4 1 La OtAintaAttu Festival, t rrrt,Fri�r�l G rlrri�lrr"�,rY Iarl�ll I Ilrrrl /(l / U.I'11.N I11r tl,ri'dni,C14Y1 . l 1 i'n[IIlIcl i i I III I $ Ir(I A1',, I '9 stilu r,,,i r iP R Is ,J'Vin1 11 1,oV n i;^.; i V°I+ I n tiw I rr dl flit .:I t.AF.colrn People .are drawn to the destination of La QuInta for everything frern one -of -kind shops all restaurants to spectacular hiking, biking and recreational[ experiences, And thecrfiy s signature punt„ !W QuInta Arts IFestival has religne V as the #i FiineArt Fesdvata'n the atden for three consecutive years attracting more than, 216,000 art " tya lovers anlnul,aluy, La o>~udnifia Is a breathtaking calnlVos, for this renowned event, and 1t arch is the perfect time 6 year to �TMjey all that s 61[trrnng rn tlhlis word class c�auxumu�ndty;„c, r l 9% e l!11lUIr;' �W111du V n/X/p�i� Trip to La Quinta Sounds So (Ad copy not finalized as of 1 /13/15) f[sT: Attachments 5-6 Attachment 7 IWO Attachment 8 ling g ,. of J�fyi CONTACT.• Christina Calderon, Community Services Supervisor 760-777-7183 ccalderongla-duinta.or� FOR IMMEDIATE RELEASE Cutting Edge Wellness Center to Open THIS SATURDAY in La Quinta New Fitness & Wellness Programs Offer Something for All Ages (La Quinta, CA) The new Wellness Center in La Quinta — perhaps one of the city's most highly anticipated amenities — will open its doors at 10: 00 a.m. THIS SATURDAY, January 17. This new health and wellness facility will provide people of all ages a variety of services and facility offerings to assist in their wellness journey. Pre -sale memberships can be purchased this week. The Wellness Center's $50 annual membership fee for La Quinta residents ($75 for non-residents) makes it an extremely affordable way to focus on fitness and wellness. This low-cost membership offers access to brand new state-of-the-art fitness equipment for cardio, strength training and flexibility. In fact, the fitness equipment is so advanced, it's the same type of equipment in various Olympic training centers, Camp David, the White House and used by pro sports teams. Day rates are available as well, at $5 per day. Fitness and wellness classes such as Yoga, Taekwondo, Pilates, Tai Chi, plus physical therapy and health screenings, will also be available for additional fees. The Wellness Center is being created through a renovation and expansion of the La Quinta Senior Center — adding another 6,000 sq. ft. to the facility's existing 10,000+ sq. feet. In addition to increasing the size, the expansion includes architectural elements and new finishes to update the building's aesthetics —plus large picture windows to open up views over the lake, and public art at the Civic Center Campus. The Wellness Center also introduces a community gardening area, new classrooms and new restrooms with shower and locker areas for men and women. "The City of La Quinta embraces health and wellness on many levels, and this is just another opportunity for people to get out and get healthy in La Quinta," said Frank Spevacek, City Manager of the City of La Quinta. "Since 2010, we've been a designated Healthy Eating Active Living (HEAL) city. The HEAL campaign originated from the League of California Cities' efforts to promote healthier lifestyles and communities, and we're proud to have this be such a strong focus in our city, as well." The Wellness Center will also provide programs for intellectual wellness, such as classes for life-long learning; nutritional wellness, including fresh ingredient cooking demonstrations and nutritional `1r` programs; social wellness, such as board games and discussion groups; and creative wellness, including dance, art and language classes. The Wellness Center is located at 78450 La Fonda in La Quinta. Its grand opening THIS SATURDAY will coincide with the wellness events planned surrounding the Humana Challenge. The grand opening will include fresh healthy appetizers; have guided tours of the facility as well as equipment demonstrations; and a free gift. A complete listing of classes and programs can be found at www.la- quinta.org. For more information, call (760) 564-0096. 999 `Ir` DEPARTMENT REPORT: 5 TO: Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: January 20, 2015 SUBJECT: PUBLIC WORKS DEPARTMENT REPORT FOR DECEMBER 2014 For the month of December 2014, the total for all maintenance expenditures recorded in GORequest was $64,079, with debris removal, street sweeping, traffic signals, pothole/street repair, and graffiti removal being among the highest tasks in terms of cost. Public Works maintenance workers recorded 1,197 task hours associated with this work. A detailed breakdown of tasks and associated costs is presented in the attached pie chart (Attachment 1). 2. Residents continue to submit Customer Satisfaction Surveys through the GORequest system. The Public Works Department received five surveys in the month of December 2014, with residents commenting on how staff handled reported issues. Employees were rated on their effectiveness, response time, and courtesy. A summary of responses is provided below and detailed surveys are provided as Attachment 2: • 100% of respondents rated Employee Courtesy as "Superior" or "Good" • 100% of respondents rated Response Times as "Superior" or "Good" • 100% of respondents indicated "Exceeded" or "Met" under Expectations Met • 100% of respondents rated Employee Effectiveness as "Superior" or "Good" Surveys also include positive feedback from residents, expressing that staff "Amazingly over met Expectations" and "They took in my request and had this done within three days!" 173 3. The contractor for the La Quinta Health and Wellness Center is currently working on punch list items. 4. The La Quinta Retirement Community on Seeley Drive (The Palms at La Quinta) is now open and tenants have begun to move in. The grading of Phase 2 will commence in late January to early February after punch list items for Phase 1 are complete and the equipment has been relocated. 5. The Century Theatre Project located at Avenue 47 and Washington Street is now underway. The contractor is in the process of setting up jobsite trailers, relocating fencing, and pre -watering the site for the upcoming grading operations. 6. On -site water, sewer, and storm drain construction continue at the Signature development project located inside of the PGA West development adjacent to the Stadium Course. 7. On -site construction of homes continues at Andalusia, which is located on Madison Street between Avenue 58 and Avenue 60. 8. On -site construction of homes continues at Griffin Ranch, which is located on Madison Street and Avenue 54. Attachments: 1. Maintenance Expenditures by Task for December 2014 2. Customer Satisfaction Survey Details for December 2014 174 ATTACHMENT fa G `rc ATTACHMENT T i+ Q 0 Q L cn r— c.i cn I— Q O i+ Al U T o a)o 0 o -p U 2-0 O — O > Q --o C U i U 00 00 — i N U N N E Y O (h LO 2 N O O N N U -p U)> U) U U N O O L O Z 0 U O U O L (0 O Y (0 O N U N O0 M O_ 2 E : CO . (O U E U U- C a)O U)C N N C N ate-+ C U C 0-0 O o 0 o- O ui O a) O O a)C >+ U)U U >+ O >+ _ O >+ U) L 'O O U)o U C O U O U O U O_ Y O U O U CDU O i N O a)mN U E N >, N +_ C O U) 0N O O E N p CO) U � o 04 U N 'O o : a`) 'O _0 'O ) > 'O U E uoi N O o Y uoi _0 uoi ¢ O E uoi N Y O U° L U O U U O U U) O U V U a) O U)V O V Y > (0 V N (0 ui CD ~ a) Y CD'O CD Q) O N U O_ N O N C N (0 N U_ U)'O 'O N N m N O N +�-" 'O m U N U> N O N O N U 'O 'O E > C 'O 'O 'O 'O N i 'O O 2 O N M M U N C U 42 N U O Y U p .O U -p > U W U v W N W >+ U 'p W - U o- CD LO E C O O ate) O O aa)) 7 ate) O U aN) 7 ai > ui aa)) 7 0 '� aa)) 7 O a��i Y U U) 0--0 U — 0O a) Q O O 0-'O a) C 0O U U) U U -p U �-' N O a)M Q' i 06 � � of p) (0 of E l(i to U cn U O M p '� O _ .N Q L V p O C V C O_ �_ m O V N O N '� O O (0 U O i N W O O O l(i C O Q' E .2 N m N aNi E m N .� U N E ao O.� E U 'O U E U (M Q' a--� M ~ 0f U (V O L M U -c p) U N a) 0 N U N N N N (n U) U -O U -p N 'O N -O O O 0) E -O L O C >, U p U O > U N (� fn (0 N U N N E U N N N U N O U' U Y C �i U-0 > N N L U C WW C C -O >` O .. O Q -O U O O .. N~ 'O Y T(n E N O N 0 T E m" O -p U O O O O -p C W >, U E N U N O O O L W >, U E Q O > U O 0 0 0 _O O U .Q O fn C fn o 0 0 U 'Q O a) Y U N a) a) a) U �° U 'Q O �' o a) a) a) U 'Q O O_ O U a) a) a) U > Z3 U) U U U O O O O O O a) i) > o 0 o U o o o E � zi ) z o E o 0 0 U o o o U> M U) M m .� � -— E a) o_ o_ o_ U a) M M M O Un U .N s w C� C� C� o U) H U >O > x Un Un Un W Q o U) H U — U o U Un Un U) w O U) H U a ° �° fr x s Un Un U) W H �'.. a) .. c _0 .. .. .. .. U) U) >. �'..'.. U c -0 .. .. .. .. .. U) U) >, U) a) �'.. U c .. _0 .. .. .. .. .. U) U) >. U) �'.. U c -o U) U) >, ' ' U U) c O a) U) Q U) a) U U E U c U) c o Q U U) U U E U c c o Q U w W U W U E U c U) c O '— Q U rn N U U E U c � �) l(i J O V (� U N 0 ao a0 J — V co)> U N E 0 (fl (O J — U o U> U� N E 0 (O J — U o U> U N E 0 ,� ,� > 0 U o ,� ,� 0 a) O E rn ,� ,� 0 a) O E o-) ,� ,� 0 a) O E U U O U fn U' U U O U U) U O U U O U U) U� O U a) O U U) U O E O o U O N U O °) U — E o O u O N U O a) U U E o O O N U U U O U 0 O O N U U U O U rn (� (0 U U W o- >, a) in m U U W o >, a) U) U D W o- >, a) U) m U D W o > a) U N O o_ U a) a) N O o_ U a) a) N o o a) a) U N o 0 a) a) M a U x U Q W � a U x U Q W a U x U fr U- W a U x U Q W o Q W o Q W Q W o Q w �- E o E LE E a E WWW W W W W 177 178 DEPARTMENT REPORT: 6 Th�is quarterly police report was prepared by the La Quinta Police for the Honorable Mayor, City Councill and the Citizens, of La Quinta. The report contains crime along! Quinta Special .'."qll.. Teams rerr 112 179 IE:it The women and men of your police department want to wish everyone a safe and happy new year. Looking over the last quarter of 2014 has indicated officers quickly responded to trouble affecting our citizenry. The average response time for an officer's wi6val to the highest priority emergencies has decreased from the previous tirnefrarne in 2013, 1 also noticed the overall number of police calls tos,e by nearly ,1,500 service requests during the last three months of the year, It stands to reason that increased service requests, spanning eachi category of priority response, will Ilikely impact Our officer's average response ability That said, I regularly evalUate, the necessary time for an officer's response to a ctizen's request for service and look for rriethods and:, strategies that will improve the service to our community. rhe crime trends for this quarter offer a continued decrease for incidents of bUrgfaries, robberies and petty thefts thrOUghOL9 the city, Narcotics violations took a sharp downturn when compared with the same timeframe in 2013, 1 attribute the aggressive deployment of officers during this holiday season as one factor for these crime trend reductions, arid feel the constant outreach by Hie Crime Prevention Unit into our business community and neighborhoods to be another key factor. Without a doubt, Oie city of La Quinta continues to be one of the safest communities in the world. My office is gearing to provide you with another comprehensive annual report that will encompass our efforts during 2014. We look forward to sharing the goals we achieved, those areas vve saw success, and the areas we need to improve ,goings forward into 2015, Importantly, the dedicated women and men of your police department have an ovenulhelming desire to grow with our citizens and take part in the community we proudly serve. *xMVffM= Assistant Chief of Police, City of La Quinta 181 a«°\\\\`\/ w« »y■w:r,v© » NARCOTICS VIOLATIONS : OBBER CAR -JACKING SEX CRIME FELONY SEX CRIME «., SIMPLE ASSAULTS THEFT «»� fff ... AGGRAVATED ASSAULTS t:©:*© . BURGLARY -VEHICLE #■ MESTIC VIOLENCE . A R C OT IC: » 0L v:ONS . -<■t «r BBER < AR -JACKING « # SEX CRIME ««< SEX CRIME «»■ 1S < y « {7rz�-(«©:<\(\d»f>y9» 2(2 \ 2 \ \i:} < 2 � �# ■:» »< ? V t »§i top §a§ ed es [I Investigative-, ,<:<. | � City Park Checks±� Citations 6. Search Warrants Probation P ,l Searchf� Arrest Warrant Served 22 el » ,Arrest . p. Arrest Misderneanor Property Value Recovered 184 Significant Activity for October - December 2014 In October, La Quinta Special Enforcement Team and Business District Unit Officers responded to a report of a robbery in progress at the 52500 block of Avenida Herrera. The suspects were armed with firearms and demanded jewelry from the victim. Suspects took the victims gold chain and fled on foot, northbound on Avenida Herrera. Patrol Officers arrived at the victim's residence while officers checked the area. They observed a suspect on Avenida Herrera, north of the victim's residence, and a foot pursuit ensued. Officers confronted a suspect and an officer involved shooting occurred. Following the initial incident, SET/BDU officers performed a yard to yard search for any additional suspects, evidence, or damage from the shots fired. SET/BDU assisted Thermal Station Investigations and Sheriffs Central Homicide Unit with the investigation. In November, La Quinta Special Enforcement Team and Business District Unit Officers served an evidence related search warrant at 80000 Avenue 48 in Indio. The warrant stemmed from an assault with a deadly weapon incident that occurred on October 17, 2014 in La Quinta. SET Officers identified a 14 year old male juvenile as the suspect. During the service of the search warrant, evidence related to the crime was recovered, along with the firearm used in the assault. The case has been forwarded to the Riverside County District Attorney's office for prosecution. In December, La Quinta Special Enforcement Team and Business District Unit Officers began a joint investigation with Palm Desert Station's Investigation Bureau and Burglary Suppression Unit on a murder investigation that had occurred on November 30th on Washington Street in Palm Desert. After an intensive surveillance operation, Kurtis Kniggie (18 years of La Quinta) was arrested after a vehicle pursuit throughout the western portion of the Coachella Valley. Kniggie is connected to several residential burglaries in La Quinta. One burglary in which a vehicle was stolen and used during the murder incident. IR Quarterly Statistics for Octobery Novemiber & December 186 Significant Activity for October- December 2014 Between the months of October through December, La Quinta BDU participated in the Coffee with a Cop event at Old Town Coffee Company in La Quinta. Officers were engaged in various topics of discussion with numerous residents over the course of the event. These Coffee with a Cop events allow the public to meet with law enforcement personnel in a relaxed environment and talk about a wide range of issues. Officers exchanged ideas about public safety, the direction of law enforcement as we go forward, and share some of the most rewarding and difficult aspects of being a police officer today. During these discussions, officers were able to listen to issues and concerns from the community and address them accordingly. Between the months of October through December, La Quinta BDU, in collaboration with California Alcohol Beverage Control, conducted a Minor Decoy Operation, Cops in Shops Operation and Impact Operation, which target adults who purchase or sell alcohol to people less than 21 years of age. Under the Shoulder Tap program, a minor, under the direct supervision of a peace officer, will stand outside a liquor or convenience store and ask patrons to buy them alcohol. The minor indicates in some way he or she is underage and cannot purchase the alcohol. Under the Cops in Shops Program, which involves two undercover police officers, one officer poses as door staff, or a store clerk, in order to stop those persons attempting to purchase alcoholic beverages by means of fraudulent identification. Under the Impact Program, which stands for Informed Merchants Preventing Alcohol -Related Crime Tendencies, its purpose is to reduce alcohol related crimes in, and around, licensed establishments by conducting inspections of the premises visited. Funding for these programs were provided by a grant from the California Alcoholic Beverage Control through the department's Grant Assistance Program. In December, La Quinta BDU participated in a Citizens on Patrol (COP) meeting held at La Quinta City Hall where training was provided to numerous COP volunteers active in the program. BDU put together a power point presentation tailored for the meeting and presented training in the areas of identifying suspicious activity, suspicious persons, and suspicious vehicles. The primary purpose of the training was to enhance the skill set and knowledge of COP volunteers and to ensure they are providing the best service possible. In December, La Quinta BDU, with the assistance of the La Quinta Special Enforcement Team and other Thermal Sheriffs Station personnel, participated in the annual La Quinta Highway 111 Holiday Theft Prevention Program. During the program, deputies provided extra high visibility patrol within the business areas of Highway 111, Old Town La Quinta, and other surrounding businesses. The purpose of the program was to provide high visibility pro -active patrol, offer assistance to local merchants and citi- zens, and to ensure a positive shopping experience for visitors and citizens of La Quinta. 187 W.WWRTMEIR M. W. Total Collisions 110 DUI Collisions 8 DUI Arrests 2 11 Seatbelt Citations 12 Total Hazard Citations 412 Total Injury Collisions 39 DUI Collisions with Injury 3 ....... . .......... Citations Issued .............. . .. . . ....... . ..... 811 Excessive Speed Citations 346 02 In October, members from the Traffic Services Team attended an annual reconstruction conference and learned new techniques for investigating major collisions. In October, members front the Traffic Services, Tearn Volunteered their firne to the "Tip a Cop"' program, hosted by the La Quinta Red Robin, to benefit the Special Olympics, In, November, the Traffic Services Tearn conducted "Black Friday traffic programs to alleviate traffic flow problems in and around the blusiness districts in, the city of La Quinta during the peak shopping: day following Thanksgiving, known as "Black Friday", In Novernber, the Traffic Services Tearn conducted DUI saturation patro[s to deter drunk driving around the Thanksgiving holiday. In, December, the Traffic Services Teami conducted a (I II sobriety checkpoint in the city of La Quinta, 301 drivers were screened and one driver was arrested for driving under the influence of alcohol. Another nine drivers were arrested for licensing violations. In December, the Traffic Services Team conducted DUl saturation patrols to deter drunk driving around the Christmas and New Year holidays. Reports 23 Calls for Service 25 Parking Citations 35 - — --------------------- Towed Vehicles 4 . ............ Business Checks 7 BUsin e s s M e e t i n g s 01 Commulnity Events ...... .... . 9 CPT Reviews 15 In October, CSC Curia conducted three Apartment Complex Crime Prevention Through Environmental Design inspections at : Washington Street Apartments, Mediiterra Apartments and Wolfe Waters and two Business CPTED surveys were completed at: Mattress Express and Asadeo Los Corrales, In October, CSC Curia participated iin the Coffee with a Cop event at the Old Town Coffee Company, In October, CSC Curia patcipated in a Crime Free Multi Housing Program Seminar. In October, CSC Curia participated in the Tip a Cop Program at Red Robin. In November, CSC} Curia conducted two apartment complex CIPTED inspections at: Seasons at Mira Flores and Coral Mountain Apartments and three Residential OPTED Inspections at: Spanish Bay, Avenida Carranza and Avenida Cortez, In November, CSC Curia participated in the Emergency Preparedness Event at Trilogy, In Novernber, CS Curia participated in;, a Senior Safety Demonstration at Washington Street Apartments. In Deceffiber, CSO Curia conducted two fResidentiai CPTED inspections at Avenida Alvarado, Avenida Herrera, and two Apartment complexes at Hadley Villa's and Vista Ehmes, Courtyard Homes. In December, CSC Curia participated in the La Quinta Police Toy Drive benefiting local children in need of toys for Christmas, In December, CSC? Curia participated in the Coffee with a Cop event at StarbUcks. 189 In October, CSO Herrera prepared the quarterly report which includes calls for service, average response tirne and year to date crime comparison. Ins October, CC'O Herrera coordinated a Crime Free Multi -Housing Seminar for apartment managers and owners in iLa Quinta, In October, CSO Iderrera coordinated "Tip A Cop" at Red Roblin, Officers, raised $2,3l27,10 for Southern California Special 011ympics. In October, CS'O 1-lerrera prepared the Gerry article about Holiday ~ afety, In October, CSO Herrera participated in the La Quinta Resorl Safety Fair. In October, CSO Herrera coordinated training for the C.O.P. In October, CSO Herrera coordinated the Coffee with a Cop event at 011d Town Coffee Company on Main Street, In October, CSO Herrera conducted three CPTED reviews at the following locations: Wolf Waters, Mediterra: and Washington Street Apartments. This is a second phase requirement for the apartments to get certified in our Crime Free Housing program. In November, CSO Herrera attended the Emergency Preparedness Event at Trilogy in November, CSO Herrera conducted a Senior Safety presentation at Washington Street Apartments, In December, CSO Herrera coordinated the Coffee with a Cop event at StarbUcks, In December, CSO Herrera prepared the GEM article on Traffic Services online, In December, CSO Herrera coordinated quarterly training on DUI Drivers & Suspicious Activity for C.0 P niernbers. Im I In November, SRO Klicka provided security to two varsity football games, at La Quinta High School, In December, SRO Klicka assisted in an investigation at La QUinta High School where a student brought an Airsoft Rifle to the school". A 'Kids with guns" protocol was initiated, In December, SRO Klicka successfully completed the Riverside County Sheriffs Drug Abuse Recognition class, in December, SRO Kficka arrested a juvenile at La QUinta Middle School for possession of Marijuana. In December, SRO Klicka assisted with the Thermat Station'Tay Drive by delivering to�ys to, needy children in the City of La Quinta. In La Quin,ta High School In October and November, SRO Contreras provided security to two varsity football games and the LQHS Homecoming dain,ce, In November, SRO Contreras investigated a vandalism that occurred in the female bathroom on; school grounds. SRO Contreras determined two female juveniles were responsible for the damage and were arrested for the crime. In December, SRO Contreras received information that a student had taken a replica assault rifle on campus in November. SRO Contreras determined that the Student was given a project in October where the goal was to provide a visual representation of the meaning of the assigned book In the assigned book is a portion related to war, The student determined the best way to show the visual representation is to wrap a replica assault rifle in a, copy of his written report, The staff mernber who assigned the project did Inot notify school security until weeks later, SRO Contreras initiated Riverside County's Kids with Guns Protocol and went to the student's residence in search of evidence Of Suspicious activity and weapons. SRO Contreras determined the student was not a threat to school safety, In December, SRO Contreras initiated a plan for a lockdown drill on campus. Due to recent events involving school shootings, SRO, Contreras believed a lockdown drill was necessary to be better prepared in the unfortunate event of imminent danger on school grounds, SRO Contreras, created a drill where SRO Klicka, SRO Hernandez, and Desert Sands Security Agents Would check all doors and windows during the drill to ensure students and staff were in compliance with Desert Sands Unified lockdown procedures. The drill was a success where SRO Contreras and school administrators were able to see areas where students and staff could to better be prepared. SRO Contreras created an Operations Packet that included' prior notifications to RSO dispatch, parents, Desert Sands personnel, and the media should anyone have inquired on why the school: was in lockdown. The drill lasted about 15 minutes. 192 Summit High School & Colonel Mitchell Paige Middle School In November, SRO Hernandez arrested an adult female for possessIIon of marijuana on a school campus and an outstanding warrant for brandishing a weapon, In December, SRO Hernandez participated in a lock down droll at La Quinta High School, 193 '96 Burglary Reports 14 Grand/Petty l Itch Rcpl.,irts 20 Vaaildalisin/ Malicious s Mischief Reports 2 Traffic Collision Response/Reports 71 Vehicle Code or Parking Citations 123 Abandoned VehicleTagged/Warning 12 l oNved Vehicles 18 Lost or Found l:'iopaty Rcports 1l:) C"astodiitl ,on-custodi,al Transports 2 iI'11sccllaiacous Calls 3 194 M "I M-E= 1111 ism Crime Free NIt'llti-Housilig 257 Checks ...................... Busitless Checks 541 011111ILMilly L'Nelll[S 3 Neighborhood Patrol 660 Traffic (","ollision Response 9 Extra Patrol - . .. . . . . . ............ 145 Total Patrol Motit-is 574 Momthly VoIllititeer Hotitiis ........... 413 . ..... . .. . . ......... 010 N/lorithly Visits . . ...... . . 129 (,)Liai-terly Savitigs ...... ....... $31.229,00 ii��111 IIIIIIIIIIII Ir A new Ford Explorer, which was generously donated by Trilogy, was put unto service by the COP in the month of December. Tile new vehicle added additional resources in time for the busy holiday season It provided the La Quinta Police Department with a second COP vehicle for increased patrol to assist in the "Holiday Theft Suppression Program", While patrolling the city of La Quinta, the COP patrol assisted with numerous traffic accidents and much needed traffic directioin as a result of increased holiday traffic. In addition to COP vehicle patrol, a new "Bicycle Palrol" prograrn was initiated during the holiday season, in the commercial areas of La Quinta, Although in its infancy, "Bicycle Patrol" is being considered for further developinent and integration with the COP patrol units. This qUarter' the COP has gone through, and Will C011finUe to go through, advanced training to increase knowledge and skill sets of O,LJr COP members. Recent training included "Recognizing DUI Drivers" and "Reporting Suspicious Person and Activity'. We are excited in welcoming one new office volunteer and two new COP members to the group, With their past experience, we believe they will be an asset to the program, Office volunteers continue to maintain the Civic Center Community Policing Office, These volunteers conduct a variety clerical functions as well as data entry. 195 El Captain, Andrew ShOUse 760 863-8990, Assistant Chief of Police, Lt. David Walton 760, 863-8227 Administrative Sergeant, Chris Frederick 73-8399 special Enforcement Team Sergeant, Rober,t Piclwwitz 760 863-8398 Crime Prevention Unit 760 863-8990 10 DEPARTMENT REPORT: 7 " QUINTA CITY FIRE DEPARTMENT LA QUINTA CITY FIRE DEPARTMENT 197 DEPARTMENT REPORT: 7 INSIDE THIS ISSUE 1. Personnel Assignments 2. Response Reports 3. Truck Report 4. Significant Events 5. Administration Reports 6. Training and Community Activity 7. Explorer Post LA QUINTA CITY FIRE DEPARTMENT 198 DEPARTMENT REPORT: 7 ADMINISTRATION 44-555 ADAMS STREET LA QUINTA, CA 92253 (760) 345-6932 1. Battalion Chief — Alex Gregg STATION 93 (NORTH LA QUINTA) 44-555 ADAMS STREET LA QUINTA, CA 92253 (760) 564-4351 Engine Company 93 1. Fire Captain — Eric Cisney 2. Fire Apparatus Engineer — Matthew McDonald 3. Fire Apparatus Engineer — Dustin Reed 4. Firefighter II/Paramedic — Mark Birchard 5. Firefighter II/Paramedic — Brian Steiger 6. Firefighter II/Paramedic — Carlos Munoz 7. Firefighter II — Noe Lerma 8. Firefighter II — Sean Tauscher STATION 32 (LA QUINTA) 78-111 AVENUE 52 LA QUINTA, CA 92253 (760) 564-4351 Engine Company 32 1. Fire Captain — Anthony Khatami 2. Fire Apparatus Engineer — Bobby Davis 3. Fire Apparatus Engineer/Paramedic — 4. Firefighter II/Paramedic — John Barton 5. Firefighter II/Paramedic — Albert Causey 6. Firefighter II/Paramedic — 7. Firefighter II — Seth Shively 8. Firefighter II — Michael Prall LA QUINTA CITY FIRE DEPARTMENT 199 DEPARTMENT REPORT: 7 STATION 70 (PGA WEST) 54001 MADISON STREET LA QUINTA, CA 92253 (760) 564-2122 Engine Company 70 1. Fire Captain — Gil Barrier 2. Fire Apparatus Engineer — Kirk Huettner 3. Fire Apparatus Engineer/Paramedic — Tim Day 4. Firefighter II/Paramedic — Brandon Avner 5. Firefighter II/Paramedic — John Godwin 6. Firefighter II/Paramedic — Corbin Reinhart 7. Firefighter II — Vernon Cowins 8. Firefighter II — Steven Stock TRUCK 86 46-990 JACKSON ST. INDIO, CA 92201 (760) 347-0726 Truck Company 86 1. Fire Captain — Justin Scribner 2. Fire Captain — Dave Hudson 3. Fire Captain — Darrel Anderson 4. Fire Apparatus Engineer — Mark Greenway 5. Fire Apparatus Engineer — John Linzalone 6. Fire Apparatus Engineer — Brent Norwine 7. Firefighter II — Chris Meneses 8. Firefighter II — Travis Ames 9. Firefighter II — Matt Adams 10. Firefighter II — Darren Clowers 11. Firefighter II — Nick Yuhas 12. Firefighter II — Oscar Lara FOURTH QUARTER RESPONSE REPORT OCTOBER-DECEMBER 2014 LA QUINTA CITY FIRE DEPARTMENT 200 DEPARTMENT REPORT: 7 a FaileAAM ITS 91111 VeOem V9 2% a cqww Fln 4 10 L% R xvf VIV. z a 21,11, jarfte kwmt V". a 7 an- omawt PA E, S1% III Ve'lr,'* Fq, 14 0 F, 0:11 41 1611=71 FIRM 1 C, I % ,,,W �15u, vtOVi Incidents Reported for Date between 10/1/2014 and 12/31/2014 for La Quinta City False Alarm 98 Haz Mat 3 Medical 644 Other Fire 4 Other Misc 2 Public Service Assist 92 Res Fire 1 Standby 15 Traffic Collision 64 Vehicle Fire 6 Wildland Fire 1 Incident Total: 930 TRUCK REPORT Truck 86 recorded 26 responses into the City of La Quinta during the fourth quarter. LA QUINTA CITY FIRE DEPARTMENT 201 DEPARTMENT REPORT: 7 SIGNIFICANT EVENTS All City fire stations participated in the annual Spark of Love toy drive. Collecting toys for those less fortunate and working with the school district to distribute the donations. City firefighters also participated in the annual Shop with a Firefighter at the local Walmart. Again this is a program to benefit children from less fortunate families. Each child had the opportunity to purchase $100.00 in toys and $100.00 in clothing. The program is sponsored by Cal Fire Local 2881 employees union. Administrative Reports La Quinta's has hired a full time Riverside County Fire Dept. Fire Safety Specialist, a vacancy left open with the promotion of Jason Stubble to the Fire Safety Supervisor (Assistant Fire Marshal). The employee selected for the position is Ron Griesinger. Mr. Griesinger comes to us from another agency and has a solid background in fire & life safety. La Quinta has hired a full time Riverside County Fire Dept. Emergency Services Coordinator. The employee selected for the position is Tawny Castro. Ms. Castro is new to the position; she comes to us from our emergency dispatch center. She is very enthusiastic and eager to get up to speed with the City and move the OES program forward. She will be assigned to La Quinta and will be responsible for the city's Emergency Operation Center (EOC) and Emergency Response Program. TRAINING & COMMUNITY ACTIVITIES The La Quinta firefighters participated in training for the quarter. The training topics were Hose Deployment and Hydraulics, Hazmat and Structure Fire Behavior during in service training and at the Roy Wilson Training Center. LA QUINTA CITY FIRE DEPARTMENT 202 DEPARTMENT REPORT: 7 After taking the month of August off for Summer Break the La Quinta Fire Explorer Post 93 is back up and running. Recruitment for new members kicked off in October with the final interviews taking place in December. Post 93 gained 8 new members from the recruitment effort. If you know any young adult interested in becoming a Fire Explorer they can contact Fire Station 93. Applications to become an Explorer are accepted throughout the year. Minimum age requirements are 14 years of age and in high school and not older than 21 years. LA QUINTA CITY FIRE DEPARTMENT P11161 HANDOUTS F *_ SUPERVISOR JOHN J. B ENOIT FouRTII DISTRICT Jan. 15, 2015 Honorable Linda Evans c/o City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 RE: East Valley Economic Development JPA Dear Mayor Evans & City Council, fign ON mi m AN 2 0 -1015 CITY OF LA QUINTA CITY MANAGER'S OFFICE On Thursday, Jan. 8, representatives of Riverside County and the cities of Coachella, Indio and La Quinta met to discuss hiring an east valley economic development representative following the end of the Coachella Valley Enterprise Zone. As you may be aware, Indio City Councilmember Mike Wilson initiated discussions to explore the possibility of pooling the resources previously committed by members of the Coachella Valley Enterprise Zone Authority (CVEZA) and others, .with the goal of hiring an east valley -focused economic development officer. However, because it appeared that might be a difficult reach, Supervisor John J. Benoit has put forward an alternative proposal, which the councilmember supports. Briefly, as outlined in the enclosed draft, Riverside County is proposing to assign a full-time Economic Development Agency (EDA) representative to this role. As proposed, the EDA representative would be housed in the old CVEZA office, work cooperatively with the east end Coachella Valley Economic Partnership staff and be under the management of a joint powers authority. The JPA members would be asked to contribute $10,000 a year in support of this project, all of which would be dedicated to promotion and support of job creation opportunities in the east valley. Under the proposal, the county would provide all salary and employee benefits and a $10,000 annual contribution. Indio would provide office space and a $10,000 annual contribution, and would act.as the host and fiscal agent for the JPA. Other participating agencies would be asked to contribute $10,000 a year. All participating agencies would be asked to assign an elected representative to the JPA board, which would develop policy and performance goals, as well as supervise the operation at bi-monthly board meetings. G .Aa...Q o++.f at .,�:C ftut� Honorable Linda Evans Jan. 15, 2015 Page 2 We write today to keep you informed of this continuing discussion and to invite your participation. We firmly believe that this joint effort has the potential to be a cost-effective way to generate economic development opportunities in the east valley. Representatives of Coachella, Indio and La Quinta have agreed to discuss the proposal at their council meetings and to solicit approval for their participation in the drafting of a JPA agreement. You may wish to do the same. Please feel free to call either of us with any questions, concerns or suggestions, or to indicate. your interest in becoming involved in the drafting of the JPA agreement. We have proposed an aggressive timeline with the hope of becoming operational by April 1. We sincerely want you to join us in this relatively low cost -effort with the potential of generating significant economic benefit for the entire eastern Coachella Valley. Riverside County 4th District Supervisor r MIKE WILSON Indio City Councilmember cc: Cabazon Band of Mission Indians, Chairman & Tribal Council City of Coachella, City Council & City Manager City of Indian Wells, -City Council & City Manager City of Indio, City Council ,& City Manager City of Palm Desert, City Council & City Manager Coachella Valley Economic Partnership, Interim President/CEO Coachella Valley Water District, General Manager Imperial Irrigation District, General Manager Riverside County Economic Development Agency, Director Torres -Martinez Desert Cahuilla Indians, Chairwoman & Tribal Council Twenty -Nine Palms Band of Mission Indians, Chairman & Tribal Council Enclosure PURPOSE: The .purpose of this proposal is to establish a formal partnership and. business attraction strategy to aggressively market the Eastern Coachella Valley (ECV) for new business investment. BACKGROUND: The East Valley Coalition has determined that there exists a need to leverage resources, to assist the Eastern Coachella Valley in actively pursuing private domestic and foreign investment as well as new businesses. Recognizing the importance of this need, Riverside County is offering to provide targeted economic development support to assist the Coalition in its effort to strengthen and diversify the regional economy. In addition, the County is proposing to formalize the Coalition through a formal agreement between all partners which will clearly iihine the goals of the partnership, the manner in which combined resources will beY employed as well as work towards identifying measurable outcomes.';;, PROPOSED PARTNERSHIP AND STRATEGY. The overarching goal of the East Valley Business Attraction Partnership is the development of a como,,phensive, action - oriented business attraction strategy for the East Coachella Valley . p The proposed partnership shall include: City of Coachella, City of Indian ,Wells; City of Indio; City of Palm Desert; City of La Quinta; Imperiall (rrig'ation District- the Torres - Martinez Desert Cahuilla Indians, the,Riverside County`Economic Development Agency (EDA); and the Coachella Valley Economic Partnership (OVEP). All partners will jointly exercise their powers to manage, coordFnafe.,_market a `_� administer the program as follows: EDA r" �, The Riverside County Econarhic Development Agency will leverage large scale economic developrnen resource and staffing to ensure that the business attraction campaign is effectively deployedr,,�Specific contributions will include: • A Business Ambassadortcr co manage campaign and one -stop business assistance center, � r s u Server as a clearinghouse for small business assistance to aid start-up and business •Assist`, -`With the coordination ;and, targeting of available federal; state and local incentiveand developh_ cent programs; • Provide €ethnical assistance and relevant demographic data via the agency's Business Inielligence Team; • Assist in the development of attraction strategies and marketing materials; Serve as a lead generation source for new business investment and primary source of contact for companies exploring the ECV region; • Market and administer.EDA's Small. Business Loan Program; • Perform such other.functions as maybe deemed necessary and appropriate to meet the.objectives of the group. CVEP The Coachella Valley Economic Partnership will provide regional expertise and will leverage the assets of the Coachella Valley IHUB to further the goals of the Partnership. Specific contributions. will include: i • Provide office space and office support for the partnership at: 45-125 Smurr Street, Suite B, Indio, CA 92201; • Provide staffing for the office and its programs (1 FT Office Manager and 2 PT Business Liaisons) • Provide regional economic data to support campaign and prospective new businesses; • Assist in the development of attraction strategies and marketing materials; • Provide programs, services, and incentives to start-up businesses focused on clean technology and renewable energy through the Coachella Valley IHUB. City of Indio • Serve as Fiscal Agent for the partnership. East Valley Entities • The Cities of Coachella, Indian Wells, Indio, La Irrigation District, and the Torres -Martinez Deser partnership through an annual cash contrib;ut $10,000 will cover the following costs: 1. Hosting prospective businesses (tr'ael;,ani 2 Mark f d f Junta, Palen=„Desert, the Imperial Cahhuilla Indians shall support the m A suggested ;usponsorship of meal expenses) e ing pro uc ion 3. Advertising ADVISORY BODY: Each partner will appoint one member and an alternate to the partnership's advisory body. This body"mill serves to determine`the measurable outcomes for the team. The advisory body will also-:receiveir gular reports from the staff. ACTION PLAN: Dei;rafsle Coordinate and ConveheiWeetiri of, -Advisors56dy Res " onsible Pari EDA Stakeholder,lnput and SWOT Anal s Advisory Body Create Coordmate"'.d .ECV Business Attraction Strategy and Advisory Body Performance Mea"sines ; Month) yand Annual Progress Reporf" EDA 2 APPENDIX 1: PROPOSED PARTNERSHIP BUDGET hella$10,000 n Wells rof $10,000 $10,000 yauinta $10,000 City of Palm Desert $10,000 Imperial Irrigation. District $10,000 Torres -Martinez Desert Cahuilla Indians $1;0,000 Coachella Valley Economic Partnership ;4y I"n-kind or $10,000 Riverside County Economic Development Agency $ I>27,453 To isca{ �ZO� ,4,5e3 SZ� 't9 Grand T - M4� 0 �U/2015. aWad, ." (A� Proposal to the Mayor and Council Members of La Quinta to Open a Medical Marijuana Collective My name is James Camper, President of Organic Solutions of the Desert, one of the four licensed shops in Palm Springs. I would like to tell you a little something about O.S.D. and why we would be a great asset to your lovely city. We are, (.believe, the biggest and most established shop in the valley. We are non-profit and are in 100% compliance with all state, county, and city guidelines. I would highly encourage the council to come by to take a tour of our collective and its inner workings. MISSION STATEMENT Organic Solutions of the Desert is one of four licensed collectives in the City of Palm Springs. We are here to provide the best quality medication at the best prices with knowledgeable staff. All of our medication is grown with love and care and we guarantee the best quality available. We also carry a line of accessories for patients to best utilize their medicine. We are here for you, the patient, welcome to O.S.D. Founded in 2006, G.S.D. became a non-profit corporation in 2009 and then began preparing a proposal for the city of Palm Springs to open a medical collective in their city. After 2 years of attending council meetings and helping to form the city ordinance, we were required to undergo a lengthy background check and the third license was thankfully issued to us in 2010. As stated in the Palm Springs city ordinance, we were required to obtain a building in the industrial area of the city so we began obtaining permits to bring our 70 year old building up to current code. Finally after 2 and a half years and $430,000 later, we were ready to open our 10,000 square foot collective.We opened June loth, 2011 with zero patients. Today we have over 15,000 registered members and bring in approximately $650,000+ in retail sales per month. That's a valuable tax income for Palm Springs and any other city that would allow a collective to operate within their borders. Assuming the Council will be interested and we were to obtain a license from La Quinta, many cities do not like large grow operations in their towns as it is an added security risk. With our 10,000 square ft. facility we could grow some, if not all of the medicine at our collective in Palm Springs. This would provide enough medicine needed for our sister collective to operate as well as storing excess medicine, if necessary. Since we have excellent security we would only need to bring or have access to enough medicine to provide for patients that day. With the grow operation being off site, this would also eliminate any unwanted odors that have been associated with collectives in the past. If the city council were to decide to allow a grow operation on site, there are filters and such that are made specifically for eliminating odors in a grow room. Another added value O.S.D can provide to your city is our expertise and experience. We have a very professional staff and are known to be the best shop in Riverside County. We would like to offer our assistance in helping La Quinta establish an ordinance regardless of receiving a license or not. We have a great working relationship with the Palm Springs Police Department, Fire Department, District Attorney's office, and City Council. The P.S. City Council requires site inspections annually in which we pass with flying colors. Cathedral City and Desert Hot Springs have recently passed ordinances that will allow three collectives in each of their cities with Indio and Coachella not too far behind. In 2016, the use of marijuana will be legalized for recreational use in California, and by 2017 this valley will be an even greater attraction for tourists from around the nation. Our concern is that patients can get safe access in obtaining the medicine they need. This medicine has saved my life, and I have a passion to get this medicine to as many patients as possible in hopes that it will help them as it did me. We have the finances, support, patients and a great reputation which makes us a good candidate. Most importantly, we run a clean business with a POS system that tracks everything from sales, patients, to pennies. I can proudly say in the 3 plus years we have been open, we have not had one incident where the police were called. All of our staff is background checked, and every one of them has a passion for helping people who use medical marijuana as an alternate form of medicine that works wonders. id Your honor,-1 am sending 8 copies of this proposal to you and your council members. If we can be of any help please call and if you would like to take a tour please don't hesitate to contact us. Thank you, James Camper, President at O.S.D. Business (760) 832-7813 Cell (760) 600-0579 Sales tax report CUSTOMIZE TAX REPORT PARAMETERS Start date: Oct 1 2014 -End date: Dec 31 2014 - Order statuses: POS Completed Canceled POS Canceled In checkout Cr`\ POS In Progress Jurisdiction Tax rate Total taxable amount Total tax collected Sales Tax 9.000% $1,889,966.58 $143,108.35 Total $143,108.35 0 M J F v&% BEN svm WAY SOFTWARE SOLUTIONS Copyright © MJ Freeway. All rights reseived. Patent Pending. MJ-CAL-web05 I