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Earth Systems Southwest - ProposalStatement of Qualifications to Provide Geologic Report Review Services Submitted by: Earth Systems Southwest 79-811B Country Club Drive Bermuda Dunes, CA 92203 Ph: (760)345-1588 fax: (760) 345-7315 www.earthsystems.com Tuesday, August 1, 2017 O"'A Earth Systems City of La Quinta / i Geologic Report Review Services Table of Contents 1. Cover Letter...........................................................,................................. ii 2. Statement of Qualifications.................................................................. 1 a) Qualifications/Key Personnel/Resumes b) Relevant Projects and References 3. Project Understanding and Approach ................................................. 8 Cost Proposal (Separate Sealed Envelope) Appendix Professional Services Agreement (PSA) Modifications k� Ah ~ Y � '' � r. sir-`Y'� i;, '�7 !.*•�. -1 .'{y, 9 w_aar. Earth Systems Southwest Tuesday, August 1, 2017 City of La Quinta Design and Development Department Attn: Mr. Bryan McKinney, Interim City Engineer 78-495 Calle Tampico La Quinta, CA 92253 SUBJECT: Proposal to Provide Geologic Report Review Services Dear Mr. McKinney: 79-811B Country Club Drive Bermuda Dunes, CA 92203 Ph: (760) 345-1588 www.earthsystems.com mspykerman@earthsystems.com Earth Systems Southwest looks forward to working with the City of La Quinta by providing geologic report review services. We appreciate this opportunity to express our interest and demonstrate our experience and qualifications to provide professional geologic services to the City. Our contact person for this commission will be: Mark S. Spykerman, EG #1174, Managing Professional and Associate Engineering Geologist 79-811B Country Club Drive, Bermuda Dunes, California 92203-1244 760-345-1588; mspykerman@earthsystems.com We hope you will recognize the benefit of Earth Systems' participation on your team, including: ■ Strong understanding of the required work — Earth Systems' personnel have decades of experience providing professional geologic, geotechnical, and materials testing services in the Coachella Valley area. Earth Systems current geologic staff fully understand the geology of the City and requirements for geologic reports, including fault rupture, seismic induced settlement, subsidence, rockfall, and fissuring hazards. • Quality and availability of staff — Earth Systems employs a local base of four qualified and experienced certified engineering geologists and professional geologists. Our Bermuda Dunes office is located approximately 8 miles from La Quinta's Design and Development Department. • Capacity, Capability, and Commitment — Earth Systems has the resources and specialized experience readily available to provide the requested geologic services. We would like to earn yourtrust and become your consultant for years to come. Geologic professional staff for this commission are all full-time staff of Earth Systems. We have reviewed the Professional Services Agreement (PSA) and request that the annotated version included with this proposal be considered and negotiated. No subcontractors are anticipated for this commission. We believe that our technical expertise, local presence, and extensive experience in the La Quinta area will make us a valuable component of the City's team. We look forward to working with you. Thank you for your consideration of Earth Systems. Resp ully submitted, Ea stem South es k �. er an, an Associate Engineering Ge City of La Quinta / 1 Earth Systems Geologic Report Review Services ®rIONOW; 2. Statement of Qualifications a) Qualifications/Key Personnel/Resumes Earth Systems Profile Since 1969, the Earth Systems group of companies has provided a full range of expert services in the fields of geotechnical engineering, engineering geology, environmental assessments, construction monitoring, and materials testing and special inspection. With offices throughout California, the Earth Systems companies are consistently named in Engineering News Record (ENR) as being among the top 500 engineering/design firms in the nation. Earth Systems Southwest offers a wide range of preconstruction and construction -related services designed to aid the development process. Earth Systems has provided geoprofessional services in the Coachella Valley since the early 1970's and has grown to be the largest firm of its kind in the Coachella Valley by offering quality service at reasonable prices. The Earth Systems group of companies has 150+ staff consisting of registered professionals and certified testing and inspection personnel. Personnel Licenses/Registrations/Certifications The Earth Systems Southwest Bermuda Dunes office has 16 full and part time employees. Earth Systems Southwest's geologic professional staff certifications include: • Professional Geologists (4) • Certified Engineering Geologists (2) • Certified Hydrogeologists (2) Team Qualifications and Professional Experience Earth Systems affiliated companies have maintained a geotechnical engineering office in the Coachella Valley since 1972. Current registered geologists on staff include Mark S. Spykerman, Dale Hamelehle, Scot Stormo, and Alex Schreiner. Mark S. Spykerman, EG #1174 and Dale Hamelehle, EG # 1760 are certified engineering geologists. Both Mr. Spykerman and Mr. Hamelehle have considerable geologic experience in the Coachella Valley as well as in southern California. Mr. Stormo and Mr. Schreiner are registered professional geologists and deal primarily with basic geologic issues, groundwater, and environmental concerns. Principal Engineering Geologist The principal certified engineering geologist for this commission will be Mark S. Spykerman, EG #1174. Mr. Spykerman will be the primary contact for City staff and will manage and/or perform the day to day activities through completion. Mr. Spykerman has performed geologic review services similar to that being requested by the City of La Quinta for the City of Indian Wells, City of Coachella, Malibu, and Palmdale. Mr. Spykerman also provided geologic expert witness services for Los Angeles County. Primary Staff Key staff for the geologic review projects will be Mr. Mark S. Spykerman and Mr. Dale Hamelehle. Both are certified engineering geologist in California with 40 and 32 years' experience respectively. Both have considerable experience in geologic hazards evaluations including studies for fault rupture, fissure hazards, seismic hazards, rockfall hazards, debris flows and landslides. Mr. Spykerman has performed hundreds of site specific fault studies in southern California including studies in Palmdale, Leona Valley, Gorman, Tehachapi, Rosamond, Little Rock, Pearblossom, L I J City of La Quinta / 2 (0A- Earth Systems Geologic Report Review Services 11191- r Valyermo, Wrightwood, San Bernardino, Joshua Tree, 29 Palms, Landers, Palm Desert, Indio, La Quinta, Beaumont, Banning, Corona, Murrieta, and Temecula. Mr. Spykerman is also very familiar with the subsidence related fissuring hazards within and near the La Quinta area as well as performance of rockfall hazards for projects located in proximity to the many hillsides from Palm Springs to La Quinta. Mr. Hamelehle has also performed numerous site specific fault studies in southern California including studies in Temecula, Murrieta, Beaumont, Lake Elsinore, San Diego, San Bernardino, and San Jacinto. Either staff can perform review tasks, meet with City staff or project applicants, do field reviews, perform research, and prepare review letter documents. However, all work will be internally peer reviewed by the other geologist for quality and professional content. Mr. Spykerman will be the principal engineering geologist and manager. Both Mr. Spykerman and Mr. Hamelehle have experience in making presentations in a public forum including Council meetings, Planning Commission meetings, Home Owner Association meetings, and educational forums. With our long years of experience, we can take technical information and enlighten nonprofessional listeners in a clear manner. Availability of Key Personnel All Earth Systems Southwest's personnel are available to start work on this project. This team is available for the duration of the project. The team leaders designated as "key" to the project shall not be removed or replaced without the prior written concurrence of the City. All staff are full- time employees of Earth Systems. Resumes follow on the next page. '°1' A•��,• ��; .'�"`�r •' �. r ��• �- � . _ .�. fir' S• r Earth Systems Resume Mark Spykerman Associate Engineering Geologist Mr. Spykerman is an associate engineering geologist of Earth Systems Southwest REGISTRATIONS AND CERTIFICATIONS at Perris and Bermuda Dunes. Mr. Spykerman has 40 years of experience as Certified Engineering Geologist, State of a geoprofessional. Employed with Earth Systems for 35 years, he conducts California (No. 1174) geologic hazards studies and provides engineering geology expertise relating Professional Geologist, state of California to the construction of projects such as infrastructure, schools, hospitals, (No.3800) and master -planned communities. Mr. Spykerman also provides project management, peer review, client management, and public presentations. Certified Hydro geologist, State of California (No. 331) KEY QUALIFICATIONS EDUCATION • Engineering geology peer review services for City of Indian Wells and B.A., Geology, California State University, City of Coachella, Malibu, Palmdale, and County of Los Angeles. Fresno • Project manager and senior engineering geologist for the City Ranch, PROFESSIONAL AFFILIATIONS Ritter Ranch, Fiesta de Vida, and Indian Trails specific planned Association of Engineering and communities in Palmdale and Indio where surface fault rupture Environmental Geologists hazards were the primary geologic hazard. Seismological society of America • Project manager and senior engineering geologist for the Jackson Ranch, Vista Asoledo, PGA West, and Andalusia residential tracts near AWARDS La Quinta where potential fissuring hazards were evaluated. 2016 ASCE Flood Control California • Project manager and hydrogeologist for the Wrightwood Guest Ranch Project of the Year, Eagle Canyon Dam and Debris Basin project for sewage disposal feasibility and design in complex fault and mountainous terrain where impacts to potable groundwater EMAIL extraction wells were of concern. msovkerman(Mearthsystems.com, • Project manager and engineering geologist for seismic hazards PRIME OFFICE LOCATION analysis for improvements at Antelope Valley Hospital (Lancaster), Perris, CA Eisenhower Hospital (Palm Desert), Hoag Hospital (Newport Beach), West Hills Medical Center (West Hills), and Hi Desert Regional Medical Center (Joshua Tree). • Project manager and senior engineering geologist for flood control dam projects in Leona Valley, Palmdale, and Cathedral City. ■ Senior engineering geologist for geologic and seismic hazards analysis for multiple schools in the Antelope Valley, Inland Empire, Coachella Valley, and High Desert. AREAS OF EXPERTISE • Geologic hazards studies to identify the presence of active and inactive faults and the potential for landsliding, liquefaction, fault rupture, fissuring, rockfalls, debris flows, and slope instability. ■ Preliminary environmental site assessments entailing site reconnaissance, historical research, regulatory agency records and database searches, aerial photograph review, and final report preparation. • Familiarity with the Health Department requirements of Los Angeles, Riverside, and San Bernardino counties for on -site sewage disposal systems and testing for Health Department over -sight. Engineering geology peer review services for local Cities. Earth Systems Resume Dale H a m e l e h l e Senior Engineering Geologist Mr. Hamelehle has more than 30 years of geotechnical geology and REGISTRATIONS AND CERTIFICATIONS management experience. His expertise covers a wide variety of public and Certified Engineering Geologist, State of privately funded projects throughout southern California and northern California (No. 1760) Baja California. These projects include bridges, schools, power plants, levees, residential developments and roadways. Responsibilities vary from Professional Geologist, State of California field investigations to geologic analysis and report preparation. In addition, (No. sssl) his duties include oversight of the construction embankment fills, tie -back CPN Training Course on Radiation Safety retaining walls, deep foundations including piles and cast -in -place caissons and Use of Nuclear Gauges, No. 4866-80 and the installations of wick -drains. He has extensive experience with the design and field monitoring of buttresses associated with stabilizing EDUCATION earthen slopes for large-scale mass grading projects. He has conducted B.S., Geology, San Diego State University, numerous geotechnical investigations and fault studies in the Southern California California region. M.S., Geology, California State University, Fresno KEY QUALIFICATIONS PROFESSIONAL AFFILIATIONS *Projects while with another firm Association of Engineering Geologists • Geotechnical Engineering Investigation, 2300 Zone East Reservoir, San Bernardino, California Southern California Geological Society Conducted a geotechnical engineering investigation for the Inland Empire Geological Society proposed one million gallon reservoir and the future expansion area for an additional one million gallon reservoir. This geotechnical San Diego Association of Geologists investigation followed the fault trench investigation located near EMAIL the San Andreas Fault which crosses very close to the proposed dhamelehfe(WearthwsEems.com reservoirs. • FEMA Levee Cerdficalion, Phase 2, Non -Federal Levee Cert fication PRIME OFFICE LOCATION Project, San Bernardino County Flood Control District Perris, CA Project Geologist for geotechnical subsurface evaluations during Phase 2 of the FEMA certification process for non -Federal levees for the San Bernardino County Flood Control District. Approximately 29 levees (120 410 lineal feet) have been identified ' as requiring geotechnical subsurface investigations. The purpose of our geotechnical investigations is to evaluate the subsurface conditions of the levee embankments along the alignments and obtain adequate information to determine, from a geotechnical standpoint, whether the levees meet or exceed the current FEMA requirements for levee certification. _ • Fault Trench Investigation, Lake Elsinore, California a Project Geologist. Supervised a fault trench investigation located on the east side of Lake Elsinore, south of the public boat launch ramp. A total of two trenches were excavated with depths of the trenches varying from 5 to 10 feet. This site was not in a CGS Special Studies Zone, however it was a County of Riverside Special Studies Zone. No active faulting was discovered and the proposed development r{ was able proceed as originally planned. I^ AREAS OF EXPERTISE • Geotechnical studies j • Fault studies in Southern California region • Experience with the design and field monitoring of buttresses associated with stabilizing earthen slopes for large-scale mass grading projects Earth Systems Resume Storm Associate Geologist and Hydrogeologist Mr. Stormo is Senior Vice President of Earth Systems Southwest, and an Associate Geologist and Hydrogeologist in Bermuda Dunes, California. Mr. Stormo has over 27 years of experience as a geoprofessional. Employed with Earth Systems Southwest since 1997, he directs environmental assessments into the presence, source, extent and fate of hazardous materials and contaminants in soil and groundwater, as well as the health risks associated with those contaminants. During his professional experience, Mr. Stormo has performed numerous investigations related to landfills, leaking underground storage tanks, and other potential sources of contamination at industrial, commercial, residential, and agricultural properties. KEY QUALIFICATIONS • Project Manager and Lead Scientist for environmental investigations throughout southern California. Includes Phase I environmental site assessments, Phase II site characterization investigations, and/or Preliminary Endangerment Assessments of thousands of properties over a span of 25+ years. Duties have included project scoping, method selection, work plan development, field investigation and oversight, selection of laboratory test methods, data evaluation, health risk assessment, report preparation, and regulatory agency interaction and coordination. AREAS OF EXPERTISE Phase I environmental site assessments entailing site reconnaissance, historical research, regulatory agency records and database searches, aerial photograph review, and report preparation. • Phase II environmental site characterizations entailing subsurface exploration, sampling of soil and groundwater, chemical analysis of samples, evaluation of laboratory data, and preparation of a report including recommendations. ■ Preliminary endangerment assessments, including interaction with the California Department of Toxic Substance Control to investigate the presence, extent and concentration of contamination, and the health risks associated with those contaminants. • Groundwater modeling and groundwater plume evaluations. • Design and implementation of remediation programs such as groundwater monitoring and sampling; delineation of contaminant plumes; monitoring well installation and developments; excavation and offsite disposal; in situ and above ground b]oremediation systems; vapor extraction and soil venting systems; thermal/catalytic oxidation; and groundwater extraction, air stripping, activated carbon filtration, bioreactors. • Surface water infiltration studies for disposing of storm water into drywells. REGISTRATIONS AND CERTIFICATIONS Professional Geologist, State of California (No. 4826) Certified Hydrogeologist, State of California (No. 204) Registered Environmental Assessor, Class II, State of California (No. 20166) OSHA 40-Hour HAZWOPER Course, Hazardous Materials and Site Investigations (OSHA 29 CFR 1910.120[e]), 1987, 8-hour refresher courses taken annually EDUCATION M.S. Geology, State University of New York at Stony Brook, Stony Brook, New York B.S. Geology, California Lutheran College, Thousand Oaks, California PROFESSIONAL AFFILIATIONS National Groundwater Association Inland Geological Society EMAIL 5stormo0 earthsystems.com PRIME OFFICE LOCATION Bermuda Dunes, CA Earth Systems Resume Alexander Schriener k Associate Geologist Mr. Schriener has over 37 years of experience in the geothermal energy sector REGISTRATIONS AND CERTIFICATIONS of alternative energy both as a resource manager for geothermal operators and Professional Geologist, State of as an independent consultant. He has experience in resource management, California, 2001(No. 7198) including geology, geochemistry, geophysics, drilling, reservoir modeling, land EDUCATION leasing, development and exploration. He is a California Professional Geologist MS, Geology, Oregon State University, (7198). 1978 BS, Geology, University of Washington, KEY QUALIFICATIONS 1976 • Directs resource activities (reservoir engineering, drilling, geology, geochemistry, and geophysics) for the existing —350 MW of PROFESSIONAL AFFILIATIONS geothermal power at the Salton Sea geothermal field and directs Member, Geological Society of America (GSA) resource activities related to expansion of the field. • Co -Principal Investigator that successfully drilled and completed a Member, American Association of $700,000 DOE co -funded cost shared drilling program at the Emigrant Petroleum Geologists (AAPG) Prospect in Esmeralda County, NV. Member, Geothermal Resources Council • Geologic supervisor for 440 MW developed by Unocal at The Geysers (GRC) (Units 12 - 20) and directed resource issues for development of 161 MW at the Salton Sea Field (Units 2-5). EMAIL • Directed the geologic aspects of over 400 new geothermal wells aschrienergDearthwsterrs.com and well workovers and have directed and had accountability for combined total annual budget of over $60 Million and staff of over 20 professional and hourly employees. AREAS OF EXPERTISE • Experience in resource management, including geology, geochemistry, geophysics, drilling, reservoir modeling, land leasing, development, exploration and reservoir engineering. • Experience in the geothermal energy sector of alternative energy both as a resource manager for geothermal operators and as an independent consultant. Earth Systems City of La Quinta / Geologic Report Review Services Riverside County Flood Control and Water Conservation District Mr. Kent Allen and Mr. Helio Takana: 951-955-1288. Earth Systems provided geologic and geotechnical engineering services duringthe construction of Eagle Canyon Dam (ASCE Region 9 2016 Outstanding Flood Management Project of the Year) in Cathedral City. Scope included evaluation of previously unknown fault zone within dam footprint and eventual clearances/approvals by the state Division of Safety of Dams. City of Coachella Mr. Luiz Lopez: 760-398-3102. Earth Systems provided geologic and geotechnical review services for a projects along the San Andreas fault. Services included attendance at meetings with project developers and City staff, field reviews of consultant's exploration trenches, and preparation of formal review letters. Mr. Bondie Baker: 760-776-0237. Earth Systems professional staff, including Mark Spykerman were retained to assist the City in developing a new guideline for geotechnical reports submitted to the City. Staff also provided peer review services of consultants' reports submitted to the City with respect to geotechnical and geologic hazards. City of La Quinta / 8 Jf_% Earth Systems Geologic Report Review Services �r 3. Understanding and Approach Our current senior geologic professionals have considerable experience in providing professional geologic peer and agency reviews. Our on -call review services will generally follow the guidelines presented by the California Geologic Survey Note 41 (guidelines for reviewing geologic reports) and appropriate City policies. It is our intent to provide to the City professional geologic review services that give the City an assurance that each geologic report adequately addresses the geologic conditions of each site. Our purpose is to assure that the report meets the accepted standard of care and that laws, policies, and regulations are satisfied and that geologic constraints are adequately identified and mitigated. Aooroach Initial Setuo: Upon receipt of this commission, our primary geologic staff will meet with City staff to go over the review process, requirements, and expectations of City staff. Specific concerns that Staff may have will be highlighted and noted for future review work. We will establish a working relationship with Staff and provide phone numbers and emails for communication purposes. Proiect Specific Critical Path: 1. Upon receipt of documents or requests for review from the City, staff will be assigned and in-house files setup for recordation of our review information and documentation. 2. Within 24 hours of receipt of a review request from the City, Earth Systems geologist will contact the appropriate City staff and set up a meeting to collaborate on the expected scope of review, collect all requested documents to be reviewed, discuss any anticipated "additional services", confirm schedules (per Exhibit C, Schedule of Performance), and agree on an estimated fee budget. We are available to meet with City staff during normal working hours with a two -working day notice, or sooner as schedules permit. a. Any requested "additional services" need to formally approved by the City in advance. 3. If the project is an ongoing geologic study for fissuring or fault hazards, we recommend that our geologist: a. Collaborate with the applicant's geologist regarding the consultant's exploration plan with respect to fault or fissure exploration trench locations, especially with respect to anticipated soil age, trench depth, and site coverage. This initial collaboration can expedite the review process when the final report is submitted to the City for formal review. b. Visit the site and review the exploration trenches or pits so that we are familiar with the site conditions and anticipated data to be presented in the upcoming geologic report. The site visit will be coordinated with City staff and the project consultant. 4. If the project is a formal review of a submitted geologic report, after initial review of the report(s), we may visit the site to familiarize ourselves with the surficial geologic conditions and field check the geologic information provided in the consultant's report. 5. We will thoroughly review the geologic data presented with respect to the aforementioned guidelines, adequacy of the presentation, identification of the site geologic hazards, and reasonableness of the recommended mitigation. City of La Quinta / 9 Earth Systems Geologic Report Review Services OMMOR 6. Communicate with City staff the results of our findings and conclusions prior to formally preparing a written review letter. a. If there are, in our professional opinion, deficiencies, if allowed by City Staff, communicate with the project geologic consultant to discuss these deficiencies and perhaps clarify the consultant's information prior to formally rejecting the report. 7. Prepare a formal written review letter either rejecting the report due to deficiencies, or provide a statement of approval. The review letter will be submitted to the City in a manner requested by City staff. Additional Professional Geoloaic Services As part of the reviewing geologist position, additional services may include: • Attendance at scheduled meetings with City staff or project stake holders. • Attendance at Planning Commission or City Council meetings. • Prepare presentations for City staff regarding particular geologic issues pertaining to a specific project or in general. ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS PROFESSIONAL SERVICES AGREEMENT (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to On Call Geologic Report Review Services, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "Services"). Consultant represents and warrants that Consultant is a provider of services and Consultant is experienced in performing the Services contemplated herein and, in light of such status and experience, Consultant covenants that it shall follow the highest professional standards defined in Section 1.5 herein in performing the Services required hereunder. €ef-p-urpoaoc of —this the I hpaoc W94e t prefesoicn l otan�cYAo" of I� ;-+"� oo rocogriizod by ono or m-aFe-f+r&t-clas-,firm-- performing--s-k4Rar vices uflder- �c+€su +s#a ses- 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction. 1.3 Licenses. Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Consultant and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Consultant shall be responsible for all - ` subcontractors' compliance with this Section. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Standard of Care. Consultant acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services shall be performed in a manner consistent with that degree of skill and care exercised by practicina professionals performinq similar services Linder the same or similar circumstances and conditions. The Consultant makes no other representations or anv warranties. whether expressed or implied. with respect to the services rendered hereunder. City recognizes that environmental, geologic. and geotechnicai conditions can vary from those encountered at the times when and locations where data are obtained. and that such limitation on available data results in some level of uncertainty with respect to the interpretation of these conditions. despite meeting the required Standard of Care.WGFk will o hold to a be+g#tera--,d Standard of quality. Cnncic�ant with Sootion 1.4 IweRabeve-,4;onstAantrepresents-t-e-Oity- ha-t4�-Wds- ie-neGessar-y-sA,�itls-apd abilit+e6 to--sa#;ofy tho hoightonest-standard of clusl4y-as-6et forth in this Agreement, -GGRsu#aRt shall-adopt-r.-asonack�k,-methods-duf-fng- ethE-iiff�s Agreer�aeR tG-f-u{�--cur onb , us pf tootion to thu--de-rYjGes-p erfemied by C no=,j $lia—t uuipi �rcr`r+�� Gt7; paper`s—,and afheF aeff�per�ents renf to pr-event-Aesses-o"araaages;--apA--&ha4--lie r nsAd e- for go-sash-ffamages-to--p o ro o no or p r aGGepta-ase--of--t#e venriroes by City e) n+ Such. c InVsCs nfr�JO v r�.:-- h.v vvCd by , J /7�vrn ....... negligee The performance of Services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services ("Additional Services") only when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any Additional Services without compensation. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Consultant. It is expressly understood by Consultant that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Consultant to secure the Contract Officer's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement. 1.7 Special Reauirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Thirty Thousand and 00/100 Dollars ($30,000.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by City; Consultant shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Consultant's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement. 2.2 Method of Billina. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Subject to retention pursuant to Section 8.3, City will pay Consultant for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer pursuant to Section 1.6 of this Agreement shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council. Under no circumstances shall Consultant receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of this Agreement. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and Exhibit C, it is understood that the City will suffer damage. However. City recognizes that the Consultant's performance must be governed luv sound professional practices. 3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit C (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maieure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with Sections 8.8 or 8.9 of this Agreement, the term of this agreement shall commence on and terminate on (initial term). This agreement may be extended for three (3) additional year(s) upon mutual agreement by both parties (extended term). 4.0 COORDINATION OF WORK 4.1 Reoresentative of Consultant. The following principals of Consultant ("Principals") are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith: a. E-mail: b. E-mail: C. E-mail: It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Consultant and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City. 4.2 Contract Officer. The "Contract Officer' shall be Bryan McKinney, Interim City Engineer or such other person as may be designated in writing by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the Services, and Consultant shall refer any decisions, that must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Subcontractina or Assignment. The experience, knowledge, capability, and reputation of Consultant, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting by Consultant without City's express written approval shall be null, void, and of no effect. No approved transfer shall release Consultant of any liability hereunder without the express consent of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Consultant, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision, or control of Consultant's employees, servants, representatives, or agents, or in fixing their number or hours of service. Consultant shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Consultant as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (TERS") as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers' compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any payment due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section. 4.5 Identity of Persons Performina Work. Consultant represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Consultant represents that the Services required herein will be performed by Consultant or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 City C000eration. City shall provide Consultant with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE 5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Consultant shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in Exhibit E (the "Insurance Requirements") which is incorporated herein by this reference and expressly made a part hereof. 6.0 INDEMNIFICATION. 6.1 Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (as respects only claims for bodily iniUrv. personal iniury and or/property damage to the extent such defense is covered by commercial general liability insurance, with counsel so'�a approved by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in Exhibit F ("Indemnification") which is incorporated herein by this reference and expressly made a part hereof. 7.0 RECORDS AND REPORTS. 7.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 7.2 Records. Consultant shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the "Books and Records"), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Consultant's business, custody of the Books and Records may be given to City, and access shall be provided by Consultant's successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement. 7.3 Ownership of Documents. Upon full payment to Consultant for services rendered. Attall drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Consultant, its employees, subcontractors, and agents in the performance of this Agreement (the "Documents and Materials") shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the expiration or termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Consultant will be at City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties shall not extend to such use, revise, or assignment. Consultant may retain copies of such Documents and Materials for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. All of Consultant's subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect. 7.4 Licensinq of Intellectual Prooertv. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Consultant shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all of the Documents and Materials. Consultant makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Consultant or provided to Consultant by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7.5 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any parry's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.8. During the period of time that Consultant is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default. 8.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the Services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non - defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Riahts and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Leaal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 1=ieu+dated-gamaae"ince4tvc for-any4elay in-pe-4a manoe of this N4 mont wo�;L tro wdrorr/cly difficult o; imVm0coi to deter e in the went of a breaoh of thin Agfe ant, Consultant cho!I ti^ liaWe4GF and shall ivy tc-C ty4he-&u F 'r �4FI G4T-HJJNDR 9-AND-FTY dollars (U50.00)) as-tiqu+dated d2m28cs for caeh r -w 5 day cf dewy ; a noeFr.rmnnr.n nf fl"€-the-Seqviooc -,,oq,,:jfed hefeErnder�s spec+fiecl ink( Scl�ed le�f�erTr�rr�aaRr.-4n--additioe;-I4quidated-4ama4ges mMy 0 acc`cood fsr failvry t mrnply--with tho cmofgency coil v0 requirements, of any, desr4ibed-4fl-4ho ✓✓ qo ef-gerviaoc. City rnay-w-ifhhold from any monc/p p3yQble-ors 0000unt of t"e SerViGeS nerfermed by ✓ons4ftant sny w,.cr�,4dO Iiq�idal��i-dr~magan 8.8 Termination Prior To Expiration Of Term, This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.9 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.9 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.10 Attornevs' Fees. fff either Iccr~y-to--this Agreemer is-�^ o-itiate--s defend--er--made-a-pa t+on-er-preeeec ing in any way-eeaneGte"ith-4h+s ^rr1 .gnrrn�ee�nn fn �n%�i n+her .. .. fdmief-whioh may be grentcd, whothi r r-gal--er-equfta#!e, 6hait ao oantitle4 to Feas raWe attar es� pmi �. hcv:cv--,r; that the attGfe fees awarded purviant to this S"tion shell not QxGeed-the rite pcjd by-Gty-for Icgai cro/vio:r maltiplicdl by the reasonable-nu-mber-af--ho -"pent-bay-the-preva�ilif)g-may- n-the-cen af-the U gaticn. Atkrneys' fees shall inoiude-a#erneys' ao on any-a�peat-arns4—io addi#iGn a Party-e;4titIed t attar;, =fees shale-ntitted--to4kother-reasronablerest-s for—iR estgating ouoh--aotie-R -dicing dopooitions and —d'cc*vory, and all other nesesocry . oot"he-court-a4ows-wh-iGh aro inour am-' Fn surh ,itgat r Ali such --few shall ba deeff,�od to hw/e-asoPaed-on Gera enGementof s,sk-astio^--nb-lae enforoeable-v-het#er or not ❑UGh action ;s pr$secutod to judgment. Thaw -may --set such fees R-tk—same-action-wr in-a---separate-astiae-brought---for--that-pL4r-pese-For purposes of this Contract, the prevailing Party can recover that percentage of the prevailinq Partv's costs and expenses incurred in such action. including reasonable attornev's fees. in an amount eoual to the percentage of the amount of the iudgment or award by the orevailina Party if required by such iudp_ ment or award, but in no event more than one hundred percent (100%) of such costs and expenses, provided that the prevailinq Partv has not reiected a bona fide written settlement offer from the other Partv in an amount greater than the amount of the iudgment or award received, in which case the prevailinq Party shall be entitled to no reimbursement for its costs and expenses. For purposes of this Contract, the term "prevailinq party" is defined as a Partv that is awarded seventy five (75%) or more of its actual damages sought in relief. 9.0 CITY OFFICERS AND EMPLOYEES: NONDISCRIMINATION. 9.1 Non -liability of Citv Officers and Emolovees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant's performance of the Services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. To City: To Consultant: CITY OF LAQUINTA Attention: Frank Spevacek City Manager 78-495 Calle Tampico La Quinta, California 92253 10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 10.3 Section Headinus and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. 10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument 10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement. 10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 10.7 Severabiiity. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 10.8 Unfair Business Practices Claims. In entering into this Agreement, Consultant offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Consultant without further acknowledgment of the parties. 10.9 No Third Partv Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third -party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. This Contract is bindina on anv successor comoanies to Consultant, and on the survivina corporation in the event of a merger or acauisition. 10.10 Authoritv. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LAQUINTA, CONSULTANT: a California municipal corporation 0 Name: FRANK J. SPEVACEK, City Manager Title: Dated: ATTEST: SUSAN MAYSELS, City Clerk La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California Dated: Exhibit A Scope of Services The Consultant shall provide "on call" services as follows: • Consultant, upon request of the City, shall review site -specific geologic reports prepared and submitted pursuant to the Alquist-Priolo Fault Zoning Act, site - specific geologic reports assessing rockfall hazard, and other geologic reports. Consultant shall prepare a review letter for each geologic report describing any deficiencies and transmit the review letter to the City. When the Consultant determines that the geologic report is acceptable, the Consultant shall prepare an approval letter for each report containing a statement of approval, the conclusions and recommendations of the report and appropriate conditions of approval. The Consultant shall transmit all approved geologic report and approval letter to the City Consultant, upon request of the City, shall attend meetings connected with the geologic report review or site visit of the project(s) if necessary. Consultant, upon request of the City, shall input review comments on the geologic report into the software utilized by the City. • Consultant, upon request by the City, shall perform electronic review on the platform as specified by the City. Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Consultant under this Agreement is Thirty Thousand Dollars ($30,000) ("Contract Sum"). The Contract Sum shall be paid to Consultant in installment payments made on a monthly basis and in an amount identified in Consultant's schedule of compensation attached hereto for the work tasks performed and properly invoiced by Consultant in conformance with Section 2.2 of this Agreement. The agreed upon hourly rate for qualified Professional Geologist provided by the consultant shall be $ per hour flat rate for Geologic Report Review Services for all time periods. The City shall not pay any additional hourly wage for hours worked over eight (8) hours per day nor over forty (40) hours per week. Consultant receives no additional compensation for delivery or postage fees necessary to transmit or receive reports from City. Prevailing Wage — In accordance with Section 1770 of the Labor Code, the City has ascertained and does hereby specify that the prevailing wage rates shall be those provided in Article 1110-20.0, WAGE RAGES. The said rates shall include all employer payments that are required by Section 1773.1 of the Labor Code. The City will furnish to the Contractor, upon request, a copy of such prevailing rates. It shall be the duty of the Contractor to post a copy of such prevailing wages at the job site. Exhibit C Schedule of Performance Consultants Project Schedule shall provide services beginning on to (initial term), and upon mutual agreement by both parties, the term of this agreement may be extended for up to three (3) additional 1-year terms (extended terms). OFFICE HOURS The Consultant shall maintain normal office hours between 8:00 a.m. and 5:00 p.m., Monday through Friday. The Consultant shall be available to meet with City Staff during normal working hours with 48 hours advance notice. SCHEDULE The Consultant shall adhere to the following review schedule: Submittal Turn -Around Times (From Receipt by City Staff) Initial Review 10-15 Working Days Recheck 8-10 Working Days SERVICE DELIVERY PROCEDURE The Consultant shall review each geologic report and, if necessary, visit the site described in each report. The Consultant shall prepare a review letter for each geologic report describing any deficiencies and transmit the review letter to the City. When the Consultant determines that the geologic report is acceptable, the Consultant shall prepare an approval letter for each report containing a statement of approval, the conclusions and recommendations of the report and appropriate conditions of approval. The Consultant shall transmit all approved geologic report and approval letter to the City. If necessary, the Consultant shall be available to meet in La Quinta with City staff and/or the applicant to review any comments made on the geologic report. The Consultant will communicate directly with the applicant regarding review comments and clarifications. The City desires an average of no more than 3 review rounds before approval. Exhibit D Special Requirements AT NO ADDITIONAL COST TO THE CITY: 1. The Consultant shall provide a cellular telephone for each geologic report reviewer assigned to the City Project(s) to assure rapid availability by telephone. 2. The Consultant shall provide his or her own transportation to and from the designated work site. Consultant will not be compensated for travel time to and from designated work site. 3. The Consultant shall purchase Blubeam Revu Standard software, which Consultant shall use for the electronic review reports upon request of the City. 4. The Consultant shall respond to requests for plan check within twenty-four (24) hours. 5. The Consultant shall supply all necessary tools and materials to perform their work. Exhibit E Insurance Requirements E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the Commercial General Liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. Consultant shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self -insured retention is increased. In the event any of said policies of insurance are cancelled, Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. E.2 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. E.3 General Conditions Pertainina to Provisions of Insurance Coveraae by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Consultant and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over' claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self- insurance available to City. 9. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents. 17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 20. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Exhibit F Indemnification F.1 General Indemnification Provision. a. Indemnification for Professional Liabilitv. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify-,-pretoct, dofond (with ooun.ru; �elect�.s ham- CTt��, and hold harmless City and any and all of its officials, employees, and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kiRd, RatuFe, dessFiPtieri, damages, injury (including, without limitation, injury to or death of an employee of Consultant or of any subcontractor), costs and expenses of aRy kind whether a - al-,--alleged--ef- 4eatened inGl d ssnses}ueet+a#-damag court costs, reasonable attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause Tin whole-icr in perk by any negligent = -- act, error or omission of Consultant, its officers, agents, employees or subcontractors (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant. This indemnification expressly excludes the duty of Consultant to defend Citv. The parties agree the Consultant shall have no duty to defend for orofessional negligence claims. However, the absence of the dutv to defend shall not preclude Citv from seekin❑ it reasonable attornevs' fees as ❑art of its damages where and to the extent such fees are caused by Consultant's neali eg ice. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend (as respects onto claims for bodily iniurv, oersonal iniury and or/property damage to the extent such defense is covered by commercial general liabilitv insurance, with counsel se'�Gted approved by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs sf sny kind, whether aat +ieged-or hrDatorx3d, +astuding, WMt#vut—I+M to}«RGidenta R equ ,t„al arnngvc, court costs, reasonable attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, wheFe the sane-ariao out of, ory s conao-quonoo of, or aro in any way-attributaafa to, in wh0ie-or-ire to the extent the same is caused by the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees, or subcontractors of Consultant. F.2 Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. a. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City.