SPEV 2018-0013 Lyft Driver Coachella Pitstop (04.18.2018)
78-495 Calle Tampico La Quinta, CA 92253 760.777.7000
April 12, 2018
UPDATED: April 18, 2018
CASE NUMBER
Special Event Permit 2018-0013
ACTIVITY/EVENT
Lyft Driver Coachella Pitstop
April 13-16, 2018 (3:00 pm – 3:00 am) and April 20-23, 2018 (12:00 pm – 12:00 am)
78962 Highway 111 (111 La Quinta Center parking lot)
APPLICANT
Mr. Brent Reeves
662 S. Santa Fe Avenue
Los Angeles, CA 90021
APPROVAL
The Design and Development Department has reviewed and approved Special Event Permit
2018-0013, pursuant to LQMC Section 9.100.130 (Special events - Nonresidential), based on the
following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods
and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the fire
marshal.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption to
local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must obtain any permits, as may be required
below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The applicant agrees to indemnify, defend and hold harmless the City of La Quinta (“the
City”), its agents, officers and employees from any claim, action or proceeding to attack,
set aside, void, or annul the approval of this permit. The City of La Quinta shall have sole
discretion in selecting its defense counsel. The City shall promptly notify the applicant of
any claim, action or preceding and shall cooperate fully in the defense.
2. The applicant shall obtain all other applicable permits, if required, from the appropriate
agencies (i.e. Fire Department, Sheriffs Department, etc.)
3. A building permit shall be obtained if temporary electric facilities are proposed. The
Building Division can be reached at (760) 777-7125.
4. Applicant shall provide the Design and Development department with list of contact(s)
who will be on site during all event hours. Contact(s) will be responsible to respond to
calls or complaints regarding the condition, operation, or conduct of event in a timely and
appropriate manner. Contact list shall be provided to Design and Development
department prior to event start time.
Completion/confirmation during the event:
5. The set-up and operation of the event shall be consistent with the attached exhibits and
information on file. The event is approved to operate from 3:00 pm – 3:00 am from April
13-16, 2018 and from 12:00 pm – 12:00 am April 20-23, 2018.
6. The event area shall not operate as a staging area for Lyft employees. The event shall
serve a maximum of 20 lyft drivers at a time and shall operate as a temporary location to
receive support, information, and coupons for the surrounding participating business.
7. The event shall operate and be used solely by Lyft employees. Members of the general
public not employed by Lyft shall not participate or congregate in event area. The use of
A-frame signage within parking lot and/or other preventative measures shall be
implemented to clearly indicate that event is only for Lyft employees.
8. One (1) illuminated temporary sign is approved as part of this event, to be designed per
attached exhibit and located within private property and not on City of La Quinta Right of
Way. The applicant shall immediately relocate or remove the sign upon request from the
Police Department and/or City Staff, in the event the signage is causing congestion,
confusion, driving hazards, or any other public safety hazard.
9. Certain areas providing access to the event area are public and, as such, general public
access may not be denied or restricted in any manner that extends beyond the limits of
this event as approved.
10. The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
Before 10:00pm: Seventy-five decibels (75 dB(A))
After 10:00pm: Sixty-five decibels (65 dB(A))
11. Portable generators shall be shielded to prevent accidental contact with guests. Extension
cords shall be ground-secured to prevent tripping. Any lighting shall be directed away
from surrounding roadways. No spot or searchlights are permitted.
12. Surrounding roadways and intersections shall remain readily accessible for passage of
emergency response vehicles and private vehicles. There shall be no queuing of vehicles
along all surrounding roads for the purposes of dropping off for, picking up for, or entering
the event. Roadways/traffic aisles to structures and activities in and around the event
shall be maintained accessible to all vehicles at all times.
13. The event is subject to spot inspections by the Police Department and/or City staff to
ensure compliance with the conditions of this letter. The City may elect to add or modify
conditions of approval to this letter to mitigate any problems that arise or not previously
addressed.
14. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow
capable of igniting combustibles shall be permitted.
Completion/confirmation after the conclusion of the event (if necessary):
15. The event sites used shall be left clean and in its original manner after the event. All
event areas shall be left free of debris at the end of each day’s activities, and after the
event concludes.
16. Any damage to public hardscape caused by this event shall be repaired as directed by the
City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping,
and pavement especially within the surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the
City of La Quinta (“the City”), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this permit. The City of La Quinta
shall have sole discretion in selecting its defense counsel. The City shall promptly notify the
applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may
elect to add Conditions to this application request to mitigate any problems that arise not
previously addressed herein.
This decision may be appealed to the Planning Commission, provided the written appeal and
filing fee of $1,505.00 are submitted to this Department within 15 calendar days. Please contact
this office should you wish to file an appeal, and we will assist you in that regard.
If you have any questions before, during, or after the event, please contact the following:
CARLOS FLORES
Design and Development Department
760-777-7069
GABRIEL PEREZ
Design and Development Department
760-777-7062
760-534-0070
KEVIN MERIDETH
Code Compliance Division
760-777-7145 (Emergency Contact)
760-777-7034
DAVID SMITH
La Quinta Police
760-863-8803