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2018 04 17 CCCITY COUNCIL AGENDA 1 APRIL 17, 2018 CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, APRIL 17, 2018 3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA CLOSED SESSION 1.PUBLIC EMPLOYEE PERFORMANCE EVALUATION (QUARTERLY REVIEW) PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION – CITY MANAGER RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTION(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE City Council agendas and staff reports are available on the City’s web page: www.LaQuintaCA.gov CITY COUNCIL AGENDA 2 APRIL 17, 2018 PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. PROCLAMATION DECLARING MAY 2018 AS MENTAL HEALTH MONTH 2. PROCLAMATION FOR RIVERSIDE COUNTY CAPTAIN ROY GRACE CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE MINUTES DATED APRIL 3, 2018 7 2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED FEBRUARY 28, 2018 17 3. APPROVE SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE HIGHWAY SAFETY IMPROVEMENT PROGRAM INTERSECTION IMPROVEMENTS (PROJECT NO. 2016-01) 23 4. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT LOCATED AT THE ADAMS PARK RETENTION BASIN AND QUINTERRA DEVELOPMENT, ON THE NORTH SIDE OF MILES AVENUE, BETWEEN ADAMS STREET AND LOS MANOS DRIVE (PROJECT NO. 2016-03) 27 5. APPROVE THE DECLARATION AND DISPOSAL OF SURPLUS VEHICLES AND EQUIPMENT 31 6. APPROVE DEMAND REGISTERS DATED MARCH 30 AND APRIL 6, 2018 37 7. ADOPT A RESOLUTION TO APPROVE A PROJECT LIST FOR SENATE BILL 1 ROAD MAINTENANCE AND REHABILITATION ACT FUNDING [RESOLUTION NO. 2018-015] 57 8. ADOPT A RESOLUTION TO APPROVE A TWO-YEAR EXTENSION OF TIME FOR TENTATIVE TRACT MAP 2018-0001 (TTM 35060) FOR THE CANYON RIDGE PROJECT LOCATED ON THE WEST SIDE OF 65 CITY COUNCIL AGENDA 3 APRIL 17, 2018 WASHINGTON STREET, NORTH OF AVENUE 48 [RESOLUTION NO. 2018- 016] 9. EXCUSE ABSENCE FOR PLANNING COMMISSIONER CURRIE FROM THE APRIL 10, 2018 PLANNING COMMISSION MEETING 135 BUSINESS SESSION – NONE STUDY SESSION 1. DISCUSS FACILITIES DEPARTMENT ASSESSMENT REVIEW 137 2. DISCUSS PROJECTS TO INCLUDE IN THE 2018/19 THROUGH 2022/23 CAPITAL IMPROVEMENT PROGRAM 177 PUBLIC HEARINGS – (after 5:00 p.m.) For all Public Hearings on the agenda, a completed “Request to Speak” form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project(s). If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at, or prior to the public hearing. 1. ADOPT A RESOLUTION ADOPTING THE RELOCATION PLAN PREPARED FOR THE ACQUISITION OF A PORTION OF CERTAIN REAL PROPERTY IDENTIFIED AS ASSESSOR PARCEL NO. 600-030-010, LOCATED IN LA QUINTA, RIVERSIDE COUNTY, CALIFORNIA, FOR THE DUNE PALMS ROAD WIDENING PROJECT [RESOLUTION NO. 2018-017] 189 DEPARTMENTAL REPORTS 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY RESOURCES – QUARTERLY REPORTS: A. COMMUNITY PROGRAMS AND WELLNESS 247 B. CODE COMPLIANCE/ANIMAL CONTROL 251 C. EMERGENCY MANAGEMENT 255 D. LIBRARY 259 E. MUSEUM 267 5. DESIGN AND DEVELOPMENT A. MARCH 2018 MONTHLY REPORT 271 CITY COUNCIL AGENDA 4 APRIL 17, 2018 B. MAYER VILLA CAPRI STATUS REPORT 275 6. FACILITIES – MARCH 2018 MONTHLY REPORT 287 7. FINANCE – QUARTERLY REPORT 313 8. FIRE SERVICES – QUARTERLY REPORT 315 9. POLICE SERVICES – QUARTERLY REPORT 319 MAYOR’S AND COUNCIL MEMBERS’ ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi) 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick) 10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick and Radi) 11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick and Peña) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) 13. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick) 14. CANNABIS AD HOC COMMITTEE (Peña and Sanchez) 15. CVAG PUBLIC SAFETY COMMITTEE (Peña) 16. EAST VALLEY COALITION (Peña) 17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña) 18. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Peña) 19. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña) 20. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Radi) 21. CVAG TRANSPORTATION COMMITTEE (Radi) 22. SUNLINE TRANSIT AGENCY (Radi) 23. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi) 24. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi and Sanchez) 25. ANIMAL CAMPUS COMMISSION (Sanchez) 26. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Sanchez) 27. IID ENERGY CONSUMERS’ ADVISORY COMMITTEE (Sanchez) 28. LEAGUE OF CALIFORNIA CITIES/TRANSPORTATION & LABOR POLICY (Sanchez) 29. COMMUNITY SERVICES COMMISSION MINUTES DATED MARCH 12, 2018 327 30. SUCCESSOR AGENCY TO THE LA QUINTA REDEVELOPMENT AGENCY MINUTES DATED APRIL 3, 2018 329 ADJOURNMENT ********************************* CITY COUNCIL AGENDA 5 APRIL 17, 2018 The next regular meeting of the City Council will be held on May 1, 2018, at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, Deputy City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chambers at 78495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630 Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on April 13, 2018. DATED: April 13, 2018 MONIKA RADEVA, Deputy City Clerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk’s office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. 6 CITY COUNCIL MINUTES Page 1 of 9 APRIL 3, 2018 CONSENT CALENDAR ITEM NO. 1 CITY COUNCIL MINUTES TUESDAY, APRIL 3, 2018 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA  Councilmember Peña said he will recuse himself from discussion on Study Session Item No. 2 regarding Senate Bill 1, Project No. 2015-03 La Quinta Village Complete Streets Improvements, due to a conflict of interest stemming from the project’s proximity to his business property.  Councilmember Sanchez said he will recuse himself during the discussion and vote on Consent Calendar Item No. 4 due to a potential conflict of interest stemming from a business relationship and potential source of income.  Councilmember Fitzpatrick asked that Consent Calendar Item No. 4 be moved to Business Session for discussion and separate vote. Council concurred. CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED ON HIGHWAY 111 EAST OF DUNE PALMS (APN 600-020-053) CITY NEGOTIATOR: CHRIS ESCOBEDO, ACTING CITY MANAGER NEGOTIATING PARTY: SUNRIDGE HOTEL GROUP UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED 7 CITY COUNCIL MINUTES Page 2 of 9 APRIL 3, 2018 2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION: SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) 3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR THE PROPERTIES LISTED BELOW: CITY NEGOTIATOR: CHRIS ESCOBEDO, ACTING CITY MANAGER NEGOTIATING PARTIES: OWNERS AS LISTED BELOW UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT  46300 DUNE PALMS ROAD -- ENGLISH CONGREGATION OF JEHOVAH’S WITNESSES  46400 DUNE PALMS ROAD (PORTIONS) -- CHIN FAMILY PROPERTIES, LIMITED  46400 DUNE PALMS ROAD, UNIT 58 -- LETICIA ARIAS  46400 DUNE PALMS ROAD, UNIT 59 -- ALEJANDRO AND MARIA PREBOT  46400 DUNE PALMS ROAD, UNIT 82 -- MARIA C. MARRUFO  46400 DUNE PALMS ROAD, UNIT 83 -- JOSE AND IMELDA BENAVIDES COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:05 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:00 P.M. WITH ALL MEMBERS PRESENT. REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act). At the City Council’s request, he reported on the status of Closed Session Item No. 2 which concerns alleged violations of the La Quinta Municipal Code brought forward by citizens, relating to horses that were stabled at a property located at 54721 Monroe Street. A Notice of Public Nuisance was issued on March 5, 2018, stating that there were alleged violations of the La Quinta Equestrian Overlay Zone set forth in Section 9.140.060 of the La Quinta Municipal Code. On March 19, 2018, there was a citation issued for observed violations requiring landscaping maintenance and removal of excess manure which appeared to be caused by the horses that were on the property. City Code Enforcement Officers repeatedly inspected the property, including yesterday and today. Code Enforcement Officers report that, as of today, there are no remaining horses on the property, that the property owner is taking efforts to make sure excess manure or other landscaping issues are attended to, and that the property will be watered down to address these landscaping issues. The administrative process that was in place starting with the March 5, 2018 Notice of Public Nuisance required complete code compliance by April 4, 2018. Code Enforcement Officers will be reporting to other City Staff to see what, if any, remaining items may need to be completed for the property owner’s code compliance under the City’s administrative procedures. The City Council has authorized other legal remedies as well. 8 CITY COUNCIL MINUTES Page 3 of 9 APRIL 3, 2018 PLEDGE OF ALLEGIANCE Councilmember Peña led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Randall Rounds, La Quinta – Mr. Rounds requested that the City rename Simon Drive to Deputy Bruce Lee Drive to permanently honor Officer Lee who was killed May 13, 2003 in the line of duty in La Quinta. Mayor Evans asked Councilmember Peña to discuss the idea with Officer Lee’s widow Patsy and if she is in support, City staff will research the matter and bring recommendations back to Council. PUBLIC SPEAKER: Patrick Swarthout, La Quinta – Mr. Swarthout, the Community Development Officer for the Greater Coachella Valley Chamber of Commerce provided information on the Taste of La Quinta event April 7th from 1:00-4:00 p.m. at Civic Center Park featuring 17 restaurants and La Quinta Brewery. PUBLIC SPEAKER: Paulette Cudio, PGA West, La Quinta – Ms. Cudio provided an update regarding noise from golf course maintenance at PGA West, and asked the Council to consider a temporary ban on debris blowers before 8:00 a.m. and setting an upper decibel limit. PUBLIC SPEAKER: Mark Johnson, La Quinta – Mr. Johnson provided copies of his March 23, 2018 and March 27, 2018 letters to the Coachella Valley Water District Board (on file in the City Clerk’s Office) and summarized the contents which details his concerns regarding unfair and unequitable water charges and taxes. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. PROCLAMATION FOR DMV / DONATE LIFE CALIFORNIA Donald Hagan accepted the Proclamation on behalf of DMV/Donate for Life in which the City designates April as Donate Life Month. 2. CERTIFICATE OF APPRECIATION TO PAULA DEAL, C.E.R.T. AND POLICE VOLUNTEER Mayor Evans presented the Certificate to Ms. Deal, and Emergency Operations Coordinator Johnston spoke about Ms. Deal’s history as a volunteer for multiple organizations in La Quinta. Ms. Deal thanked the City for acknowledging and supporting volunteers and their efforts. 3. PROCLAMATION TO RETIRING CITY CLERK SUSAN MAYSELS Mayor Evans and Councilmembers presented a proclamation to City Clerk Maysels in appreciation of her years of service to La Quinta. 9 CITY COUNCIL MINUTES Page 4 of 9 APRIL 3, 2018 CONSENT CALENDAR 1. APPROVE MINUTES OF MARCH 20, 2018 2. EXCUSE ABSENCES FOR COMMISSIONER D. QUILL FROM THE APRIL 9, 2018 COMMUNITY SERVICES COMMISSION MEETING, AND COMMISSIONER P. QUILL FROM THE APRIL 10, 2018 PLANNING COMMISSION MEETING 3. ACCEPT ART DONATION FROM MELODY COHN 4. pulled by Councilmember Fitzpatrick and moved to Business Session Item No. 5 >>> WITHDRAW THE AUTHORITY FOR CITY STAFF TO PARTICIPATE IN THE PUBLIC AUCTION FOR THE FORMER SAM’S CLUB BUILDING AND RE-ALLOCATE FUNDS TO GENERAL FUND UNASSIGNED RESERVES 5. APPROVE DEMAND REGISTERS DATED MARCH 16 AND 23, 2018 6. APPROVE REIMBURSEMENT AGREEMENT WITH THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS FOR DESIGN AND CONSTRUCTION OF THE WASHINGTON STREET INTERSECTION WITH FRED WARING DRIVE (PROJECT NO. 2017-01) 7. ACCEPT ON-SITE IMPROVEMENTS ASSOCIATED WITH THE MADISON CLUB RESIDENTIAL DEVELOPMENT (TRACT MAP NO. 33076-2) LOCATED SOUTH OF AVENUE 52, EAST OF MADISON STREET, AND WEST OF MONROE STREET 8. ADOPT A RESOLUTION TO AUTHORIZE THE CITY MANAGER TO EXECUTE A SIDE LETTER AGREEMENT WITH LA QUINTA CITY EMPLOYEE ASSOCIATION IMPLEMENTING THE CITY’S EMPLOYEE PERFORMANCE ONLY PAY PLAN 9. ADOPT A RESOLUTION TO RECLASSIFY VARIOUS POSITIONS MOTION – A motion was made and seconded by Councilmembers Peña/Radi to approve Consent Calendar Item Nos. 1-3 and 5-9 as recommended with Item Nos. 8 and 9 adopting Resolution Nos. 2018-011 and 2018-012. Motion passed unanimously. BUSINESS SESSION 1. APPROVE AMENDMENT NO. 3 TO THE FACILITY USE AGREEMENT WITH THE LA QUINTA ARTS FOUNDATION EXTENDING THE TERM TO 2019 FOR THE ANNUAL ARTS FESTIVAL Community Resources Manager Calderon presented the staff report, which is on file in the Clerk’s Office. MOTION – A motion was made and seconded by Councilmembers Pena/Radi to approve Amendment No. 3 to the Facility Use Agreement with the La Quinta Arts 10 CITY COUNCIL MINUTES Page 5 of 9 APRIL 3, 2018 Foundation; and authorize the City Manager to execute the agreement. Motion passed unanimously. 2. APPROVE MULTI-AGENCY PARTICIPATING AGREEMENT FOR COACHELLA VALLEY REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM BETWEEN COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS AND PARTICIPATING CITIES OF LA QUINTA, CATHEDRAL CITY, DESERT HOT SPRINGS, COACHELLA, RANCHO MIRAGE, INDIAN WELLS, INDIO, PALM DESERT, PALM SPRINGS, AND THE COUNTY OF RIVERSIDE City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office. MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to approve the Multi Agency Participating Agreement for Coachella Valley Regional Traffic Signal Synchronization Program as recommended; and authorize the City Manager to execute the agreement. Motion passed unanimously. 3. ADOPT A RESOLUTION TO APPROVE A DEBT MANAGEMENT POLICY Finance Director Campos presented the staff report, which is on file in the Clerk’s Office. MOTION – A motion was made and seconded by Councilmembers Radi/Pena to adopt Resolution No. 2018-013 approving a Debt Management Policy, as recommended. Motion passed unanimously. 4. ADOPT A RESOLUTION TO APPROVE REVISIONS TO THE CITY’S PURCHASING AND CONTRACTING POLICY Senior Accountant Martinez presented the staff report, which is on file in the Clerk’s Office. Council discussed its support for including the existing conflict of interest policy into this policy; adding cannabis to list of inappropriate credit card purchases; periodic, unannounced audits of petty cash; support for policy of limiting City credit cards to two controlled by the City Manager and the Finance Director; difference in gift limits between City policy and Fair Political Practices Commission’s rules; federal guidelines for federally-funded projects; and, continuation process to include disadvantaged businesses in projects receiving federal funds. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Peña to adopt Resolution No. 2018-014 approving revisions to the City’s Purchasing and Contracting Policy, as recommended. Motion passed unanimously. 5. pulled by Councilmember Fitzpatrick from Consent Calendar Item No. 4 and moved Business Session Item No. 5 for discussion >>> WITHDRAW THE 11 CITY COUNCIL MINUTES Page 6 of 9 APRIL 3, 2018 AUTHORITY FOR CITY STAFF TO PARTICIPATE IN THE PUBLIC AUCTION FOR THE FORMER SAM’S CLUB BUILDING AND RE-ALLOCATE FUNDS TO GENERAL FUN UNASSIGNED RESERVES COUNCILMEMBER SANCHEZ ANNOUNCED THAT HE HAS A POTENTIAL CONFLICT OF INTEREST DUE TO POSSIBLE SOURCE OF INCOME FROM THIS PROPERTY AND LEFT THE DAIS DURING DISCUSSION AND VOTE ON THIS ITEM. Council discussed means to keep funds available for future economic development and land acquisition opportunities. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Peña to withdraw the authority for staff to participate in the public auction sale of the former Sam’s Club Property and to maintain funds in the land acquisition account in the General Fund for future opportunities. Motion passed ayes 4, noes 0, absent 1 (Sanchez). COUNCILMEMBER SANCHEZ RETURNED TO THE DAIS FOR THE REMAINDER OF THE MEETING. STUDY SESSION 1. DISCUSS PICKLEBALL COURTS PLACEMENT Parks Superintendent Ambriz presented the staff report, which is on file in the Clerk’s Office. Council discussed the converting tennis courts to pickleball courts now versus reevaluating when the skate park and fitness court are completed; long-term recreation planning citywide; regret at converting one tennis court instead of two initially; support for plans to upgrade the adjacent seating area; reserving one pickleball court for walk-ons only; balancing the demands of both tennis and pickleball players; unlikelihood of private clubs opening up for non-members’ use of their courts; exploring joint use of courts with the High School and private facilities in the north end of the City; need for use statistics; cost of building new versus conversion. Consensus of the Council was to collect a year of use data for each type of court; explore alternative sites for new tennis and pickleball courts; and, convert one additional tennis court to four pickleball courts during the 2018 summer season. 2. DISCUSS SENATE BILL 1 FUNDS FOR ROAD MAINTENANCE AND REHABILITATION ACT COUNCILMEMBER PEÑA RECUSED HIMSELF AND LEFT THE DAIS DURING THE DISCUSSION OF THIS ITEM DUE TO A POTENTIAL CONFLICT OF INTEREST RESULTING FROM THE PROXIMITY OF ONE OF THE FIVE PROJECTS, PROJECT NO. 12 CITY COUNCIL MINUTES Page 7 of 9 APRIL 3, 2018 2015-03 – LA QUINTA VILLAGE COMPLETE STREET IMPROVEMENTS, TO HIS BUSINESS PROPERTY. City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office. Council discussed the funding source and its reliability; round-about on Eisenhower; and scheduling construction of projects near schools during school holidays. Consensus of the Council was to support the priority ranking and timing of the projects as presented. COUNCILMEMBER PEÑA RETURNED TO THE DAIS FOR THE REMAINDER OF THE MEETING. 3. DEVELOPMENT SERVICES 2018 UPDATE City Engineer McKinney and Associate Planner Carlos Flores presented the staff report, which is on file in the Clerk’s Office. Council discussed development services goals for 2018; the new technology staff was required to learn during this time; support for the online services; and, improving the 32% grade. 4. DISCUSS RESERVE POLICY ANALYSIS REPORT AND FINDINGS Finance Director Campos and Financial Services Analyst Hallick presented the staff report, which is on file in the Clerk’s Office. Council discussed setting a minimum funding amount per category rather than a set amount or percentage in order to allow for flexibility; need for clarity on the number of Council votes necessary to override or change the policy; importance of a reserve policy in communicating La Quinta’s financial stability to the markets and investors; redefining the natural disaster reserve so it’s accessible when needed; IRS regulations regarding irrevocable pension trusts; amount appropriate for the unassigned account of the General Fund; capital replacement reserve funds and capital improvement project program funds; police services reserve fund; economic disaster fund. PUBLIC SPEAKER: Mark Johnson, La Quinta resident and Financial Advisory Commissioner – Mr. Johnson thanked City Clerk Maysels for the thorough risk analysis done and incorporated into the Reserve Policy and to the Clerk and Clerk’s staff for the assistance and support provided over the years. PUBLIC SPEAKER: George Batavick, La Quinta resident and Financial Advisory Commissioner - Mr. Batavick thanked the Finance Director and staff for their work on the policy and explained that the intent of the policy is to set goals, not absolutes. Council would determine each year based on budgets if the goals could be met, not met, or exceeded. 13 CITY COUNCIL MINUTES Page 8 of 9 APRIL 3, 2018 Consensus of the Council was to establish the new reserve categories as recommended, to determine the cash flow reserve amount annually based on an examination of revenue, and requested staff develop two scenarios for Council to consider: (1) with $8 million of unassigned funds, and (2) with $4 million of unassigned funds remaining and the remainder funding reserves. PUBLIC HEARINGS –None DEPARTMENTAL REPORTS All reports are on file in the City Clerk’s Office. City Attorney Ihrke reported that he received correspondence from PGA West in response to Mr. and Mrs. Cudio’s public comments at the February 20, 2018 Council meeting, and he will provide the letter to the City Clerk for City records. MAYOR’S AND COUNCIL MEMBERS’ ITEMS Councilmember Fitzpatrick reported on the success of the Pillars of the Community event and Easter Egg Hunt, and passed along to staff a compliment received on the maintenance of the dog park in north La Quinta. Councilmember Radi reported on the success of the Mission LQ rocket event. Mayor Evans reported on attendance at the Neighborhood Watch Group meeting and their interest in strengthening Propositions 47 and 89; participation in the BIA Mayors’ panel; opening of the skate park; attendance at the Trilogy Health Fair and Mr. Grgich’s 95th birthday event; and, Coachella Fest logistics update. REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2018, Mayor Evans reported on her participation in the following organization’s meeting:  COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE La Quinta’s representative for 2018, Councilmember Peña reported on his participation in the following organization meeting:  JACQUELINE COCHRAN REGIONAL AIRPORT La Quinta’s representative for 2018, Councilmember Radi reported on his participation in the following organizations’ meeting:  COACHELLA VALLEY ECONOMIC PARTNERSHIP  CVAG TRANSPORTATION COMMITTEE  SUNLINE TRANSIT AGENCY 14 CITY COUNCIL MINUTES Page 9 of 9 APRIL 3, 2018 ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Peña/Fitzpatrick to adjourn at 7:00 p.m. Motion passed unanimously. Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California 15 16 City of La Quinta CITY COUNCIL MEETING: April 17, 2018 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED FEBRUARY 28, 2018 RECOMMENDATION Receive and file revenue and expenditure reports dated February 28, 2018. EXECUTIVE SUMMARY •The revenue and expenditure reports summarize the City’s year-to-date (YTD) and period activity as of February 28, 2018 (Attachment 1). FISCAL IMPACT – None. BACKGROUND/ANALYSIS Reports Below is a summary of the column headers used on the Revenue and Expenditure Summary Reports: Original Total Budget – represents revenue and expenditure budgets the Council adopted in June 2017 for fiscal year 2017/18. Current Total Budget – represents original adopted budgets plus any carryovers (typically associated with long-term Capital Improvement Projects (CIP) from the prior fiscal year, and any Council approved budget amendments. Period Activity – represents actual revenues received and expenditures outlaid in the reporting month. Fiscal Activity – represents actual revenues received and expenditures outlaid YTD. Variance Favorable/ (Unfavorable) - represents the dollar difference between YTD collections and the budgeted amount. Percent Used – represents the percentage activity as compared to budget YTD. The revenue report includes revenues and transfers into funds from other funds (income items). Revenues are not received uniformly throughout the year, resulting in peaks and valleys. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. CONSENT CALENDAR ITEM NO. 2 17 The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are fairly consistent month to month. However, large debt service payments or CIP expenditures can cause swings. February Revenue MTD YTD YTD Percent of Budget General Fund $ 5,207,775 $ 26,870,759 52.80% All Funds $ 6,367,029 $ 46,735,102 59.49% Top Five Revenue/Income Sources for February General Fund Non-General Fund Property Tax in lieu of VLF $1,981,380 SilverRock Greens Fees $ 561,084 State Sales tax $ 864,100 Developer Transportation DIF Fees $ 70,263 Transient Occupancy Tax $ 806,819 Surface Transportation Program Grant $ 56,184 Measure G Sales Tax $ 719,100 County Sales Tax (Measure A) $ 46,404 Cable Franchise Fees $ 162,518 Gas Tax $ 46,243 February Expenditures MTD YTD YTD Percent of Budget General Fund $ 1,888,056 $ 33,106,641 38.76% Payroll (GF) $ 555,788 $ 6,886,824 65.29% All Funds $ 3,031,958 $ 38,891,319 41.60% Top Five Expenditures/Outlays for February General Fund Non-General Fund Marketing & Tourism Promotions $ 48,782 Capital Improvement Plan- Construction (1) $ 221,480 Parks Landscape Maintenance $ 31,807 SilverRock Maintenance $ 140,335 Boys and Girls Club $ 19,690 Housing Fund Homelessness Assistance $ 78,000 Contract Traffic Engineer $ 18,548 Capital Improvement Plan-Design (2) $ 55,981 League of California Cities – membership dues $ 15,152 Capital Improvement Plan-Land Acquisition (4) $ 44,688 (1)Construction costs include landscaping/retention basin at Acacia and phase 3 of the pavement management plan (PMP) (2)Design costs include Village complete streets, SilverRock Phase II infrastructure, and Dune Palms bridge projects (3)Property purchase on Dune Palms for bridge/road widening project 18 Summary All funds are generally on target or under budget with regard to expenditures. The timing imbalance of revenue receipts versus expenditures is funded from the City’s cash flow reserve. Prepared by: Rosemary Hallick, Financial Services Analyst Approved by: Karla Campos, Finance Director Attachment: 1. Revenue and Expenditure Report for February 2018 19 20 4/3/2018 1:14:18 PM Page 1 of 2 City Council Month Revenue Report City of La Quinta, CA Group Summary For Fiscal: 2017/18 Period Ending: 02/28/2018 Fiscal Activity Variance Favorable (Unfavorable) Period ActivityFun… Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 26,870,758.915,207,775.3548,551,600.00 50,887,600.00 -24,016,841.09 52.80 % 201 - GAS TAX FUND 869,973.8264,850.141,415,400.00 1,415,400.00 -545,426.18 61.46 % 202 - LIBRARY & MUSEUM FUND 1,089,568.980.002,254,000.00 2,254,000.00 -1,164,431.02 48.34 % 210 - FEDERAL ASSISTANCE FUND 0.000.00125,800.00 184,451.00 -184,451.00 0.00 % 212 - SLESA (COPS) FUND 97,910.188,333.33100,100.00 100,100.00 -2,189.82 97.81 % 215 - LIGHTING & LANDSCAPING FUND 1,010,647.960.001,448,900.00 1,448,900.00 -438,252.04 69.75 % 218 - CV VIOLENT CRIME TASK FORCE -250.910.000.00 0.00 -250.91 0.00 % 219 - ASSET FORFEITURE -13.330.000.00 0.00 -13.33 0.00 % 220 - QUIMBY FUND 37,442.830.0055,000.00 55,000.00 -17,557.17 68.08 % 221 - AB 939 - CALRECYCLE FUND 21,828.462,847.4762,500.00 62,500.00 -40,671.54 34.93 % 223 - MEASURE A FUND 389,407.4946,404.28724,500.00 724,500.00 -335,092.51 53.75 % 224 - TUMF FUND 70.950.000.00 0.00 70.95 0.00 % 225 - INFRASTRUCTURE FUND 109.760.000.00 0.00 109.76 0.00 % 231 - SUCCESSOR AGCY PA 1 RORF 7,663,264.431.940.00 0.00 7,663,264.43 0.00 % 235 - SO COAST AIR QUALITY FUND 13,744.870.0050,300.00 50,300.00 -36,555.13 27.33 % 237 - SUCCESSOR AGCY PA 1 ADMIN 125,000.000.000.00 0.00 125,000.00 0.00 % 241 - HOUSING AUTHORITY 799,936.21116,798.72919,000.00 1,012,800.00 -212,863.79 78.98 % 243 - RDA Low-Mod Housing Fund 7,374.590.000.00 0.00 7,374.59 0.00 % 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)72,571.120.000.00 0.00 72,571.12 0.00 % 250 - TRANSPORTATION DIF FUND 300,757.9970,262.66369,000.00 369,000.00 -68,242.01 81.51 % 251 - PARKS & REC DIF FUND 192,512.0038,912.00200,000.00 200,000.00 -7,488.00 96.26 % 252 - CIVIC CENTER DIF FUND 89,324.2718,966.27100,000.00 100,000.00 -10,675.73 89.32 % 253 - LIBRARY DEVELOPMENT DIF 32,336.006,536.0030,000.00 30,000.00 2,336.00 107.79 % 254 - COMMUNITY CENTER DIF 12,689.662,451.0015,400.00 15,400.00 -2,710.34 82.40 % 255 - STREET FACILITY DIF FUND 14,251.002,868.4515,000.00 15,000.00 -749.00 95.01 % 256 - PARK FACILITY DIF FUND 3,763.53760.004,000.00 4,000.00 -236.47 94.09 % 257 - FIRE PROTECTION DIF 41,060.618,719.6140,000.00 40,000.00 1,060.61 102.65 % 270 - ART IN PUBLIC PLACES FUND 23,317.065,320.2453,500.00 53,500.00 -30,182.94 43.58 % 299 - INTEREST ALLOCATION FUND 232,900.8235,271.090.00 0.00 232,900.82 0.00 % 310 - LQ FINANCE AUTHORITY DEBT SERVICE 166.210.11671,400.00 671,400.00 -671,233.79 0.02 % 401 - CAPITAL IMPROVEMENT PROGRAMS 2,863,043.1870,864.678,423,900.00 11,864,282.00 -9,001,238.82 24.13 % 501 - FACILITY & FLEET REPLACEMENT 413,282.3819,911.00531,000.00 531,000.00 -117,717.62 77.83 % 502 - INFORMATION TECHNOLOGY 379,285.901,637.04714,000.00 723,000.00 -343,714.10 52.46 % 503 - PARK EQUIP & FACILITY FUND 164,412.010.00680,000.00 680,000.00 -515,587.99 24.18 % 504 - INSURANCE FUND 498,671.450.001,001,000.00 1,001,000.00 -502,328.55 49.82 % 601 - SILVERROCK RESORT 2,401,695.91637,538.054,004,200.00 4,004,200.00 -1,602,504.09 59.98 % 602 - SILVERROCK GOLF RESERVE 2,285.830.0061,300.00 61,300.00 -59,014.17 3.73 % Report Total:6,367,029.42 46,735,102.1372,620,800.00 78,558,633.00 -31,823,530.87 59.49 % Attachment 1 21 4/3/2018 1:13:33 PM Page 2 of 2 City Council Month Expense Report City of La Quinta, CA Group Summary For Fiscal: 2017/18 Period Ending: 02/28/2018 Fiscal Activity Variance Favorable (Unfavorable) Period ActivityFun… Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 20,950,472.041,888,055.9848,180,700.00 54,057,113.00 33,106,640.96 38.76 % 201 - GAS TAX FUND 693,755.1565,501.001,435,000.00 1,442,240.00 748,484.85 48.10 % 202 - LIBRARY & MUSEUM FUND 493,939.8131,671.141,947,500.00 2,524,500.00 2,030,560.19 19.57 % 210 - FEDERAL ASSISTANCE FUND 0.000.00125,800.00 184,451.00 184,451.00 0.00 % 212 - SLESA (COPS) FUND 6,525.610.00100,000.00 100,000.00 93,474.39 6.53 % 215 - LIGHTING & LANDSCAPING FUND 828,618.3770,127.041,519,300.00 1,527,920.00 699,301.63 54.23 % 218 - CV VIOLENT CRIME TASK FORCE 3,406.650.000.00 0.00 -3,406.65 0.00 % 219 - ASSET FORFEITURE 55.640.000.00 0.00 -55.64 0.00 % 220 - QUIMBY FUND 412,279.220.000.00 0.00 -412,279.22 0.00 % 221 - AB 939 - CALRECYCLE FUND 2,233.15638.6020,000.00 20,000.00 17,766.85 11.17 % 223 - MEASURE A FUND 89,386.820.00787,000.00 787,000.00 697,613.18 11.36 % 225 - INFRASTRUCTURE FUND 0.000.0022,600.00 22,600.00 22,600.00 0.00 % 227 - State Homeland Security Programs (SHSP)2,707.880.000.00 0.00 -2,707.88 0.00 % 231 - SUCCESSOR AGCY PA 1 RORF 4,717,897.660.000.00 0.00 -4,717,897.66 0.00 % 235 - SO COAST AIR QUALITY FUND 9,724.160.0032,000.00 49,000.00 39,275.84 19.85 % 237 - SUCCESSOR AGCY PA 1 ADMIN 135,809.003,000.000.00 0.00 -135,809.00 0.00 % 241 - HOUSING AUTHORITY 516,436.6159,092.671,192,100.00 1,192,920.00 676,483.39 43.29 % 243 - RDA Low-Mod Housing Fund 78,000.0078,000.000.00 259,000.00 181,000.00 30.12 % 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)0.000.009,400,000.00 9,400,000.00 9,400,000.00 0.00 % 250 - TRANSPORTATION DIF FUND 550,128.050.001,005,100.00 1,230,600.00 680,471.95 44.70 % 252 - CIVIC CENTER DIF FUND 33,408.250.000.00 0.00 -33,408.25 0.00 % 253 - LIBRARY DEVELOPMENT DIF 8,798.500.000.00 0.00 -8,798.50 0.00 % 254 - COMMUNITY CENTER DIF 0.000.00101,600.00 101,600.00 101,600.00 0.00 % 255 - STREET FACILITY DIF FUND 8,980.430.000.00 0.00 -8,980.43 0.00 % 256 - PARK FACILITY DIF FUND 2,682.550.000.00 0.00 -2,682.55 0.00 % 257 - FIRE PROTECTION DIF 1,281.090.000.00 0.00 -1,281.09 0.00 % 270 - ART IN PUBLIC PLACES FUND 67,206.204,650.00122,000.00 122,000.00 54,793.80 55.09 % 310 - LQ FINANCE AUTHORITY DEBT SERVICE 652,636.750.00671,400.00 671,400.00 18,763.25 97.21 % 401 - CAPITAL IMPROVEMENT PROGRAMS 4,138,688.49333,047.008,614,400.00 12,054,782.00 7,916,093.51 34.33 % 501 - FACILITY & FLEET REPLACEMENT 341,096.0123,813.321,069,300.00 1,079,300.00 738,203.99 31.60 % 502 - INFORMATION TECHNOLOGY 503,778.9031,872.39914,000.00 917,100.00 413,321.10 54.93 % 503 - PARK EQUIP & FACILITY FUND 139,217.1112,305.87670,000.00 757,000.00 617,782.89 18.39 % 504 - INSURANCE FUND 866,064.5648,059.75969,200.00 972,740.00 106,675.44 89.03 % 601 - SILVERROCK RESORT 2,636,104.02382,123.174,003,400.00 4,005,470.00 1,369,365.98 65.81 % Report Total:3,031,957.93 38,891,318.6882,902,400.00 93,478,736.00 54,587,417.32 41.60 % 22 City of La Quinta CITY COUNCIL MEETING: April 17, 2018 STAFF REPORT AGENDA TITLE: APPROVE SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE HIGHWAY SAFETY IMPROVEMENT PROGRAM INTERSECTION IMPROVEMENTS PROJECT (PROJECT NO. 2016-01) RECOMMENDATION Approve specifications, engineer’s estimate, and authorize Staff to bid the Highway Safety Improvements Program Intersection Improvements Project. EXECUTIVE SUMMARY The Highway Safety Improvements Program (HSIP) Intersection Improvements Project (Project) will upgrade the signal cabinets at eight intersections; cabinet controllers at fifteen intersections; and, replace all intersection safety lighting and internally illuminated street name signs with LED lights (Attachment 1). The project will also update all intersection street name sign panels. Construction is funded with federal HSIP funds which require the City to bid, award, and submit a first reimbursement before September, 2018. FISCAL IMPACT The total project budget is $1,260,400. The 2016/17 Capital Improvement Program allocated $1,134,300 of HSIP Grant funds and $126,100 of Measure A Funds for the required City match. The following is the anticipated project budget after incorporation of the engineer’s estimate of $925,330: Anticipated Total Budget Design / Professional $ 132,300 City Administration $ 13,500 Inspection/Testing/Survey: $ 92,537 Construction: $ 925,330 Contingency: $ 96,733 Total Budget: $ 1,260,400 BACKGROUND/ANALYSIS In August, 2015 Council ratified the submission of an HSIP grant application to upgrade the traffic signal equipment, safety lights, and street name signs at various intersections throughout the City to improve traffic safety. CONSENT CALENDAR ITEM NO. 3 23 The HSIP Intersection Improvements include: Upgraded Traffic Signal Cabinets and Cabinet Controllers: New Traffic Signal Cabinets and Cabinet Controllers will replace outdated equipment improving signal reliability and timing. LED Lighting: New LED lighting will replace existing High Pressure Sodium bulbs for the intersection safety lights and street name signs to improve visibility at night. New Street Name Sign Panels: All Street Name Sign Panels will be upgraded to current standards improving driver readability. Contingent upon approval to advertise the project for bid on April 17, 2018, the following is the project schedule: Council Bid Authorization April 17, 2018 Bid Period April 24, 2018 to May 31, 2018 Council Considers Project Award June 19, 2018 Execute Contract and Mobilize June 20 to July 20, 2018 Construction (45 Working Days) July to September, 2018 Accept Improvements October 2018 ALTERNATIVES Staff does not recommend an alternative due to the federal funding timing constraints. Prepared by: Bryan McKinney, P.E., Principal Engineer Approved by: Frank J. Spevacek, City Manager Attachment: 1. Project Map 24 WASHINGTON STADAMS STDUNE PALMS RDJEFFERSON STFRED WARING DR MILES AVE HIGHW A Y 1 1 1 AVENUE 47 AVENUE 48 AVENUE 50 AVENUE 52 CALLE TAMPICOEISENHOWER DRINDIAN WELLS LA QUINTA INDIOC:\Users\JNICKERSON\Desktop\Reference\Logos\North Arrow.png 08-LA QUINTA-2 INTERSECTION IMPROVEMENTS PROJECT MAP 1 2 3 4 5 6 7 8 9 10 1112 13 141516 17 18 19 20 21 22 23 2425 26 27 28 29 30 31 32 33 35 37 39 40 41 42 43 50 51 34 36 38 44 45 46 48 49 47 1. Washington / Palm Royale 2. Washington / Fred Waring 3. Fred Waring / Palm Royale 4. Fred Waring / Adams 5. Fred Waring / Dune Palms 6. Washington / Miles 7. Miles / Seeley 8. Miles / Adams 9. Miles / Dune Palms 10. Miles / Ped Crossing 11. Dune Palms / Desert Crest 12. Washington / Channel 13. Adams / Westward Ho 14. Dune Palms / Westward Ho 15. Hwy 111 / Plaza La Quinta 16. Hwy 111 / Washington 17. Hwy 111 / Simon 18. Hwy 111 / LQ Center 19. Hwy 111 / Adams 20. Hwy 111 / La Quinta Dr 21. Hwy 111 / Dune Palms 22. Hwy 111 / Depot Dr 23. Hwy 111 / Jefferson 24. Jefferson / Vista Grande 25. Washington / Simon 26. Washington / Ave 47 27. Adams / Ave 47 28. Dune Palms / Coralina 29. Washington / Ave 48 30. Adams / Ave 48 31. Dune Palms / Ave 48 32. Jefferson / Ave 48 33. Washington / Rancho LQ 34. Eisenhower / Coachella 35. Jefferson / Ave 49 36. Eisenhower / Fernando 37. Washington / Sagebrush 38. Eisenhower / Ave 50 39. Washington / Ave 50 40. Park / Ave 50 41. Jefferson / Ave 50 42. Washington / Village Center 43. Jefferson / Pomelo 44. Eisenhower / Tampico 45. Tampico / Bermudas 46. Tampico / Desert Club 47. Washington / Tampico 48. Ave 52 / Bermudas 49. Ave 52 / Desert Club 50. Washington / Ave 52 51. Ave 52 / Centrino INTERSECTION LEGEND - CONTROLLER UPGRADE -CABINET UPGRADE - BOTH - LED Upgrades ATTACHMENT 1 25 26 City of La Quinta CITY COUNCIL MEETING: April 17, 2018 STAFF REPORT AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT LOCATED AT THE ADAMS PARK RETENTION BASIN AND QUINTERRA DEVELOPMENT, ON THE NORTH SIDE OF MILES AVENUE, BETWEEN ADAMS STREET AND LOS MANOS DRIVE (PROJECT NO. 2016-03) RECOMMENDATION Approve plans, specifications, engineer’s estimate, and authorize staff to bid the Landscape Renovation Improvements project located at the Adams Park Retention Basin and Quinterra development on the north side of Miles Avenue, between Adams Street and Los Manos Drive. EXECUTIVE SUMMARY This third phase of the Measure G funded La Quinta Landscape Renovation project (Project No. 2016-03) is ready to proceed (Attachment 1). The project includes approximately 100,700 square feet of parkway and retention basin turf conversion to the Desert Oasis plant palette; a new walkway around the Adams Park Retention Basin; new lighting at the development entrances and wall cleaning. FISCAL IMPACT The Phase 3 – Quinterra and Adams Park improvements are projected to cost $992,500. The 2017/18 Capital Improvement Program (CIP) allocates $2,552,576 to 2017/18 Landscape Renovation projects: $1,802,576 of Measure G Funds and $750,000 of carryover CIP funds. The following is the project budget: Total Budget Phase 3 – Quinterra* Professional: $ 136,271 $ 55,490 Design: $ 175,833 $ 61,700 Inspection/Testing/Survey: $ 171,437 $ 69,810 Construction: $ 1,758,328 $ 716,000 City Administration: $ 87,916 $ 17,900 Contingency: $ 222,791 $ 71,600 Total Budget: $ 2,552,576 $ 992,500 *Note: When Phase 3 is completed, approximately $840,000 may be available for the next phase of Landscape Renovation Turf Conversion projects (La Quinta Vistas, La Quinta Highlands, and Rancho Ocotillo) planned for spring, 2019. CONSENT CALENDAR ITEM NO. 4 27 Staff anticipates the City will receive about $200,000 in Coachella Valley Water District (CVWD) turf conversion rebates. BACKGROUND/ANALYSIS The 2017/18 CIP prioritizes renovating the parkways in north La Quinta over the next four years. These improvements will entail converting to the Desert Oasis landscape palette, which uses hardscape textures with minimal planting to create an aesthetically pleasing environment with lower installation, long-term maintenance, and water costs. New walkways, entrance lighting, and wall cleaning/painting complete the renovation effort. The parkway renovation effort was divided into six phases as follows: Phase 1 - Del Oro, located at the northwest corner of Washington Street and Villa Sevilla, completed in late 2016; Phase 2 – Acacia, located on the north side of Miles Avenue between Via Rosa and North Harland Drive, completed in early 2018; Phase 3 - Quinterra and Adams Park (this bid authorization), scheduled for completion by December 2018; and Phase 4 - La Quinta Vistas, La Quinta Highlands and Rancho Ocotillo, design to commence in July 2018. Phase 5 – Desert Pride, Sierra Del Rey, Marbella, and Topaz design to commence in fiscal year 2019/20 Phase 6 – Cactus Flower design to commence in fiscal year 2020/21 The following is the anticipated project schedule: Council Bid Authorization April 17, 2018 Bid Period April 18, 2018 to May 17, 2018 Council Considers Project Award June 5, 2018 Execute Contract and Mobilize June 6, 2018 to July 2, 2018 Construction (90 Working Days) July 2018 to November 2018 Accept Improvements December 2018 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Bryan McKinney, P.E., City Engineer Approved by: Frank J. Spevacek, City Manager Attachment: 1. Vicinity Map 28 Vicinity Map Phase 3 Acacia Turf Conversion Improvements Project Location: Adams Park Project Location: Quinterra ATTACHMENT 1 29 30 City of La Quinta CITY COUNCIL MEETING: April 17, 2018 STAFF REPORT AGENDA TITLE: APPROVE THE DECLARATION AND DISPOSAL OF SURPLUS VEHICLES AND EQUIPMENT RECOMMENDATION Approve the declaration and disposal of surplus vehicles and equipment. EXECUTIVE SUMMARY •The City has accumulated obsolete and non-functional equipment with limited market value and five vehicles that have reached the end of their functional life (Surplus). •Pursuant to the City’s Surplus Supplies and Equipment Policy (Policy), Council must declare property surplus prior to sale. •Upon Council approval, a notice for bid will be advertised in The Desert Sun and the City’s website. FISCAL IMPACT Proceeds from equipment sales will be deposited into the original Fund they were purchased from and proceeds from vehicle sales will be deposited into the Equipment Replacement Fund (501-0000-45000). Advertising cost will be approximately $800 and the auctioning cost is 6% of sale proceeds for the heavy equipment truck. BACKGROUND/ANALYSIS The Surplus consists of both functioning and non-functioning equipment that is no longer needed or has outlived its purpose (Attachment 1). Surplus items are identified by Department Directors as outlined by Policy. The Finance Department consolidates these items for Council’s review. Upon approval, Surplus will be advertised for bid in The Desert Sun and the City website. The City recently replaced two maintenance trucks with lease vehicles. Enterprise is unable to auction the replaced trucks because they have an open recall for the passenger frontal airbag, which will be disclosed to potential buyers. The City also replaced a heavy equipment truck for traffic signal maintenance; the truck is nine years old, and its useful life is five years. The truck will be auctioned off by JJ Kane Auctioneers, a company that is a member of the National Cooperative Purchasing Alliance, a joint purchasing authority for city and local governments. CONSENT CALENDAR ITEM NO. 5 31 In addition, the vehicle list includes the surplus of two dump trucks previously approved by Council on February 20, 2018. The estimated market value of all vehicles is $28,000, if considered in “good” condition (Attachment 2). Per Policy, if no bids are received, the surplus equipment will be donated to a non- profit organization or discarded. ALTERNATIVES Staff does not recommend an alternative action; this process occurs so that the City may discard surplus property and equipment. Prepared by: Jessica Delgado, Management Assistant Approved by: Karla Campos, Finance Director Attachments: 1. List of Surplus Property and Equipment 2. List of Surplus Vehicles with Market Values 32 Inventory Number Item Model/Brand Model Number/Description Serial number Condition Notes/Working 894 Filing cabinet N/A Black two drawer file cabinet N/A Fair Used 895 Heater Boston Small Grey floor heater N/A Fair Unknown 896 Storage bin N/A Small brown metal bin N/A Good Used 897 2-Wireless mouse Microsoft Total of two wireless mouses N/A Poor Unknown 898 Keyboard Microsoft Wireless Keyboard 3000 7796300656579 Poor Unknown 899 T.V. Magnovox Dvd/VHS combo Unkown Fair Unknown 900 Box of office supplies Several Office Supplies N/A Poor Unknown 901 Printer/scanner Canon Image Runner 1370F MNT00753 Fair Unknown 902 Laminator GBC heat seal H-525 TG08166X Poor Not working 903 Time/date stamper Acroprint Electric ETC with upperplate 0270962HW Poor Not working 904 Box of staplers Bostitch and Swingline Black-2 handheld and 4 electric staplers N/A Poor Not working/Unknown 905 Printer HP officejet 5610V all in one CN758DW17DQ7310A Poor Not working 906 Casette tape erasers Certron Total of 2 Casette Tape Erasers N/A Poor Working 907 Time clock Acroprint ETC with up & lower plates 0255762EU Poor Not working 908 Scanner Xerox Documate 632 084-6297-0 Poor Not working 909 Fax machine Brother Intellifax 2820 U61325C6J112409 Good Working- prints with black lines 910 Box of casette tapes Variety 26-90 minute new casette tapes and 24 other used tapes N/A Fair Mixture of new and used tapes 911 Projector Sharp Liquid Crystal Model XGE8506 406311279 Fair Used/working 912 Camera Panasonic Lumix Model# DMC-TZ5 FN8FB005667 Poor Not working 913 TV and wallmount Vizio/Sanus SV420XVTIA/SLT2-81 LPPCOAK0102680 Fair Working- no remote 914 Folding tables Unknown 2-6foot and 1-4 foot N/A Poor Used 915 Tool box with tools Unknown Yellow tool box w/ several tools N/A Fair Used 916 Box of tools Several Several tools in a box N/A Fair Used 917 Soldering gun kit WELLER Universal 140/100 watts Unkown Fair Used 918 Electric sawzall Dewalt Tool comes with charger Unkown Good Used 919 Water cooler jug Rubbermaid Home Depot Orange 5 gallon cooler N/A Good Used 920 Folding Chairs Unknown 22 brown chairs N/A Fair Used 921 Speakers Kinetic KA-15100 Unkown Good Used 922 Generator Coleman PM0545005 87520072 Good Used 923 Paint and primer Sinclair Navajo and other 3- 5 gallon tubs Unkown Unknown 924 Creeper Carquest Blue N/A Fair Used 925 Elliptical Precor EFX534i N/A Good Works 926 Vaccum Electrolux Unkown N/A Fair Works 928 Commercial Freezer True manufacturing co. Stainless steel with lock Unkown Good Freezer is locked and key is lost 929 Treadmil Precor USA Grey AA25E23060010 Fair Used/Unkown if working 930 Microwave Magic chef Digital and stainless steel 31002303 Fair Used/Unkown if working 931 Refridgerator GE White double door ice maker Unkown Good Unknown 33 Inventory Number Item Model/Brand Model Number/Description Serial number Condition Notes/Working 932 Filing cabinet Unknown 3 drawer black office file cabinet N/A Fair Used 933 Filing cabinet Unknown 3 drawer black office file cabinet N/A Fair Used 934 Filing cabinet Unknown 2 drawer black office file cabinet N/A Fair Used 935 Office chair Unknown Purple with out arms N/A Good Used 936 Office chair Unknown Grey suede with arms N/A Good Used 937 Couch Unknown Green N/A Good Used 938 Microwave Hot point White overstove Microwave Unkown Good Used/Unkown if working 939 Dishwasher GE White Unkown Good Used/Unkown if working 940 Stove GE White electric stove Unkown Good Used/Unkown if working 941 Long wall table N/A Peach N/A Good Used 942 OIL/GREASE/CLEANER several Brands 1 box ofSeveral used chemical bottles N/A Fair Used 943 OIL/GREASE/CLEANER several Brands 1 box ofSeveral used chemical bottles N/A Fair Used 34 Inventory Number Item Make Model Number or Description Serial number Condition City ID Operational Kelley Blue Book Value if "good" Condition 944 Small Truck Ford 2004-Ranger 1FTYR14U94PA87079 Recall Information: Recall Status; Recall incomplete, Summary and Safety Risk; the frontal passenger airbag inflator could rupture if the vehicle is involved in a crash where the supplemental frontal airbags are designed to deploy. This defect report is in response to Takata DIRS 16E-042, 16E-043, 16E-044. Remedy: Parts are now available to repair your vehicle. Ford Motor Company has authorized your dealer to replace the driver and passenger airbag inflators free of charge parts and labor included. Manufacturer's Notes; To check for non-safety-related programs applicable to your vehicle, see HTTP://WWW.FORD.COM/ or WWW.LINCOLN.COM or call your Ford or Lincoln Dealer. Fire Yes $ 3,500 945 Small Truck Ford 2005 - Ranger 1FTYR10DX5PA67222 Recall Information: Recall Status; Recall incomplete, Summary and Safety Risk; the frontal passenger airbag inflator could rupture if the vehicle is involved in a crash where the supplemental frontal airbags are designed to deploy. This defect report is in response to Takata DIRS 16E-042, 16E-043, 16E-044. Remedy: Parts are now available to repair your vehicle. Ford Motor Company has authorized your dealer to replace the driver and passenger airbag inflators free of charge parts and labor included. Manufacturer's Notes; To check for non-safety-related programs applicable to your vehicle, see HTTP://WWW.FORD.COM/ or WWW.LINCOLN.COM or call your Ford or Lincoln Dealer. V#47 Yes $ 3,500 To be auctioned by JJ Kane Auctioneers Boom Truck GMC 2009 C7500 1GDM7C1G09F405226 The Truck has 42,200 miles and the body is in good shape. There are issues with the hydrolics for the lift bucket. The estimated cost to repair the hydraulics is $15,000 V#65 Yes $ 15,000 946 Dump Truck International 1997 Large Dump 1HTSCABP1VH482182 Poor V#23 Yes $ 3,500 947 Dump Truck International 1995 Large Dump 1HTSCAANXSH667603 Poor V#18 No $ 2,500 Grand total $ 28,000 ATTACHMENT 2 ATTACHMENT 235 36 City of La Quinta CITY COUNCIL MEETING: April 17, 2018 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED MARCH 30 AND APRIL 6, 2018 RECOMMENDATION Approve demand registers dated March 30 and April 6, 2018. EXECUTIVE SUMMARY – None FISCAL IMPACT Demand of Cash: City 1,091,124.45$ Successor Agency of RDA 27,057.00$ Housing Authority 9,126.39$ 1,127,307.84$ BACKGROUND/ANALYSIS Between Council meetings, routine bills and payroll must be paid. Attachment 1 details the weekly demand registers for March 30 and April 6, 2018. Warrants Issued: 118107-118176 348,130.87$ 118177-118255 256,115.25$ Voids (913.51)$ Wire Transfers 303,225.47$ Payroll Tax transfers 37,246.90$ Payroll Chk 37323-37325 & Direct Deposit 183,502.86$ 1,127,307.84$ In the amounts listed above, five checks were voided. Check No.117995 was voided due to double payment. Check No.117789 and 117931 were voided due to vendor name change. Lastly, Check No. 114904 and 116117 were voided due to the checks being stale dated. CONSENT CALENDAR ITEM NO. 6 37 The most significant expenditures on the demand register are: Account Name Amount New Construction Construction 68,993.75$ City Hall ADA Bathroom Solutions INC Improvements De Lage Landen Public Machinery & Equip 37,915.92$ Meraki Lease Final Finance LLC Payment OMNI-MEANS Design 37,862.63$ La Quinta Village Road Diet Project National Fitness Parks 37,500.00$ Fitness Equipment Campaign LLC La Quinta Park Michael Baker Professional Service 34,612.50$ Eisenhower Drive International Company Retention Basin Improvements PurposeVendor Wire Transfers: Six transfers totaled $303,225.47. Of this amount, $36,903.88 was for CalPERS, $151,901.57 for Landmark and $107,343.18 for PERS Health. (See Attachment 2 for a full listing). ALTERNATIVES Council may approve, partially approve, or reject the demand registers. Prepared by: Derrick Armendariz, Account Technician Approved by: Rosemary Hallick, Financial Services Analyst Attachments: 1. Demand Registers 2.Wire Transfers 38 3/29/2018 5:48:20 PM Page 1 of 7 Demand Register City of La Quinta, CA Packet: APPKT01537 - DA 03/30/18 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND -26.53Sales Taxes Payable03/16/18- WC GYM WIPES TAX1181072XL CORPORATION 101-0000-20304 437.44Operating Supplies03/16/18- WC GYM WIPES1181072XL CORPORATION 101-3002-60420 466.82Operating Supplies03/22/18- FITPASS CARDS118109ALPHA CARD 101-3002-60420 40.00Blood/Alcohol Testing02/15/18- BLOOD ANALYSIS118110AMERICAN FORENSIC NURSES …101-2001-60174 179.97Maintenance/Services03/01-03/15/18- WC JANITORIAL SUPPLIES118111AMERIPRIDE SERVICES INC 101-3008-60691 179.97Maintenance/Services03/02-03/15/18- WC JANITORIAL SERVICE118111AMERIPRIDE SERVICES INC 101-3008-60691 614.00Fire Plan Review Deposits03/27/18- FIRE INSP RFND FSS2017-0034118112ARC MECHANICAL 101-0000-22811 -338.00Fire Plan Review Fee03/27/18- FIRE INSP RFND FSS2017-0034118112ARC MECHANICAL 101-0000-42420 69.36Tools/Equipment03/08/18- TRUCK HITCH118115AUTOZONE 101-3008-60432 39.00Blood/Alcohol Testing02/09/18- BLOOD ANALYSIS118117BIO-TOX LABORATORIES 101-2001-60174 39.00Blood/Alcohol Testing02/09/18- BLOOD ANALYSIS118117BIO-TOX LABORATORIES 101-2001-60174 109.95Repair & Maintenance - EOC03/09/18- EOC PROJECTOR WALL MOUNT118118CDW GOVERNMENT INC 101-2002-60671 384.06Repair & Maintenance - EOC03/12/18- COMPUTER FOR PROJECTOR118118CDW GOVERNMENT INC 101-2002-60671 1,268.88Utilities - Water - Civic Center …03/26/18- WATER SERVICE118120COACHELLA VALLEY WATER DI…101-3005-61202 2,477.80Utilities - Water -Community P…03/26/18- WATER SERVICE118120COACHELLA VALLEY WATER DI…101-3005-61209 169.88PM 10 - Dust Control03/28/18- WATER SERVICE118120COACHELLA VALLEY WATER DI…101-7006-60146 131.21Utilities - Water - Civic Center …03/23/18- WATER SERVICE118120COACHELLA VALLEY WATER DI…101-3005-61202 1,867.53Utilities - Water -Fritz Burns pa…03/23/18- WATER SERVICE118120COACHELLA VALLEY WATER DI…101-3005-61204 1,169.01Utilities - Water03/23/18- WATER SERVICE118120COACHELLA VALLEY WATER DI…101-3008-61200 181.38Utilities - Water03/23/18- WATER SERVICE118120COACHELLA VALLEY WATER DI…101-3008-61200 17.00Technical03/13/18- CODE RECORDS BILLING118121COUNTY OF RIVERSIDE 101-6004-60108 399.00LQ Park Water Feature03/08/18- LQ PARK WF HEALTH PERMIT118122COUNTY OF RIVERSIDE DEPAR…101-3005-60554 213.06Citywide Conf Room Supplies03/20/18- WC COFFEE SUPPLIES118123DAIOHS FIRST CHOICE SERVICES 101-1007-60403 194.80Citywide Conf Room Supplies03/26/18- CITYWIDE COFFEE SUPPLIES118123DAIOHS FIRST CHOICE SERVICES 101-1007-60403 981.57Administrative Citation Services02/2018- APPEAL HEARINGS118124DATA TICKET, INC.101-6004-60111 341.00Administrative Citation Services02/2018- CODE PROCESSING118124DATA TICKET, INC.101-6004-60111 175.00Blood/Alcohol Testing02/2018- BLOOD ANALYSIS118125DEPARTMENT OF JUSTICE 101-2001-60174 35.00Blood/Alcohol Testing11/2017- BLOOD ANALYSIS118125DEPARTMENT OF JUSTICE 101-2001-60174 2,631.51School Officer12/07-01/03/18- BP#7 RESOURCE OFFICER118126DESERT SANDS UNIFIED SCHO…101-2001-60168 6,755.33School Officer01/04-01/31/18- BP#8 RESOURCE OFFICER118126DESERT SANDS UNIFIED SCHO…101-2001-60168 462.00Public Works Dev. Plan Check …2/22/18- PUBLIC HEARING LAD2017-001118127DESERT SUN PUBLISHING CO 101-0000-42810 554.40Advertising2/02/18- NOTICE OF INTENT EISENHOWER…118127DESERT SUN PUBLISHING CO 101-6002-60450 3,500.00Contract Services - Administrat…STATE LOBBYING AND ADVOCACY SERVIC…118132GONSALVES, JOE A & SON 101-1002-60101 3,500.00Contract Services - Administrat…STATE LOBBYING AND ADVOCACY SERVIC…118132GONSALVES, JOE A & SON 101-1002-60101 2,780.95Consultants03/12/18- 1ST QTR SALES TAX118135HINDERLITER DE LLAMAS & AS…101-1006-60104 163.47Fire Station01/29-02/27/18- FIRE STATIONS SUPPLIES118136HOME DEPOT CREDIT SERVICES 101-2002-60670 56.53Maintenance/Services01/29-02/27/18- FS #93 BATTERIES118136HOME DEPOT CREDIT SERVICES 101-2002-60691 38.04Maintenance/Services01/29-02/27/18- FS#70 THERMOSTAT118136HOME DEPOT CREDIT SERVICES 101-2002-60691 508.18Maintenance/Services01/29-02/27/18- FS#70 DISHWASHER118136HOME DEPOT CREDIT SERVICES 101-2002-60691 32.47Materials/Supplies01/29-02/27/18- CCC FLOWERS118136HOME DEPOT CREDIT SERVICES 101-3005-60431 102.92Tools/Equipment01/29-02/27/18- FB PARK TOOLS118136HOME DEPOT CREDIT SERVICES 101-3005-60432 133.44Tools/Equipment01/29-02/27/18- DRILL BITS & DRILL118136HOME DEPOT CREDIT SERVICES 101-3005-60432 16.70Tools/Equipment01/29-02/27/18- SPORTS COMPLEX CHAIN…118136HOME DEPOT CREDIT SERVICES 101-3005-60432 263.40Materials/Supplies01/29-02/27/18- CITY HALL LUMBER118136HOME DEPOT CREDIT SERVICES 101-3008-60431 83.03Materials/Supplies01/29-02/27/18- CITY HALL SUPPLIES118136HOME DEPOT CREDIT SERVICES 101-3008-60431 26.32Materials/Supplies01/29-02/27/18- WATER COOLERS FITTIN…118136HOME DEPOT CREDIT SERVICES 101-3008-60431 25.67Materials/Supplies01/29-02/27/18- ANCHOR KIT118136HOME DEPOT CREDIT SERVICES 101-3008-60431 43.48Materials/Supplies01/29-02/27/18- LQ PARK DEADBOLT118136HOME DEPOT CREDIT SERVICES 101-3008-60431 173.95Materials/Supplies01/29-02/27/18- ICEMAKER PARTS118136HOME DEPOT CREDIT SERVICES 101-3008-60431 93.86Materials/Supplies01/29-02/27/18- LQ PARK LOCKS & KEYS118136HOME DEPOT CREDIT SERVICES 101-3008-60431 141.06Materials/Supplies01/29-02/27/18- T8 32PACK LIGHTS118136HOME DEPOT CREDIT SERVICES 101-3008-60431 31.67Materials/Supplies01/29-02/27/18- QUICK CONNECT118136HOME DEPOT CREDIT SERVICES 101-3008-60431 48.90Materials/Supplies01/29-02/27/18- SPORTS COMPLEX LED FI…118136HOME DEPOT CREDIT SERVICES 101-3008-60431 Attachment 1 39 Demand Register Packet: APPKT01537 - DA 03/30/18 3/29/2018 5:48:20 PM Page 2 of 7 AmountVendor Name Payment Number Description (Item)Account Name Account Number 252.45Tools/Equipment01/29-02/27/18- DEWALT DRILL BATTERIES118136HOME DEPOT CREDIT SERVICES 101-3008-60432 117.55Tools/Equipment01/29-02/27/18- HAND TOOLS118136HOME DEPOT CREDIT SERVICES 101-3008-60432 194.66Office Supplies01/29-02/27/18- HUB CABINET118136HOME DEPOT CREDIT SERVICES 101-6001-60400 41.26Tools/Equipment01/29-02/27/18- HUSKY LEVEL118136HOME DEPOT CREDIT SERVICES 101-7003-60432 654.15Utilities - Electricity03/23/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 101-2002-61101 1,831.19Utilities - Electric - Civic Center…03/23/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 101-3005-61103 1,168.52Utilities - Electric - Fritz Burns …03/23/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 101-3005-61105 8,095.10Utilities - Electricity03/23/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 101-3008-61101 444.51Utilities - Electricity03/28/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 101-2002-61101 13.50Utilities - Electric - Monticello …03/28/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 101-3005-61102 2,736.86Utilities - Electric - Sports Com…03/28/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 101-3005-61106 4,635.23Utilities - Electric - Community…03/28/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 101-3005-61109 13.64Utilities - Electric - Velasco Park03/28/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 101-3005-61111 24.09Utilities - Electric - Eisenhower…03/28/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 101-3005-61113 13.04Utilities - Electric - Desert Pride03/28/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 101-3005-61114 8.49Maintenance/Services03/08/18- FS#93 MATERIALS118141JOHNSTONE SUPPLY 101-2002-60691 1,638.41Postage MachineIN700 MAILING SYSTEM-CITY WIDE118144MAILFINANCE 101-1007-60661 200.00Community Experiences05/05/18- TEQUILA & TACOS MUSIC118145MARIACHI LOS PALMEROS 101-3003-60149 85.00Travel & Training03/15/18- TRAINING SESSIONS118148MMASC 101-1002-60320 85.00Travel & Training03/15/18- TRAINING SESSIONS118148MMASC 101-1002-60320 154.75Mobile/Cell Phones02/2018- SATELLITE PHONES118152NI GOVERNMENT SERVICES INC 101-2002-61304 24.69Travel & Training03/08/18- COUNCIL MEETING SUPPLIES118153OFFICE DEPOT 101-1001-60320 9.71Travel & Training03/07/18- COUNCIL SUPPLIES118153OFFICE DEPOT 101-1001-60320 50.70Office Supplies03/13/18- WHITEBOARD SUPPLIES118153OFFICE DEPOT 101-1002-60400 85.39Office Supplies03/16/18- FOOTREST118153OFFICE DEPOT 101-6001-60400 78.66Office Supplies03/19/18- OFFICE SUPPLIES118153OFFICE DEPOT 101-1006-60400 10.10Office Supplies03/19/18- TISSUE PAPER118153OFFICE DEPOT 101-1006-60400 474.60Temporary Agency Services03/16/18- CC TEMP118154OFFICE TEAM 101-1005-60125 8,581.35Sales Tax Reimbursements03/29/18- 4TH QTR 2017 SALES TAX REIMB118156ONE ELEVEN LA QUINTA LLC 101-1007-60535 32.30Fire Station11/29/17- FS#93 ANTIFREEZE118157O'REILLY AUTO PARTS 101-2002-60670 145.66Maintenance/Services10/11/17- FS #70 SERVICE118158PATTON DOOR & GATE 101-2002-60691 787.96Operating Supplies02/2018- RADIOS118160RIVERSIDE COUNTY INFORMAT…101-2001-60420 185.00Sales Taxes Payable02/2018- SALES TAX118161SILVERROCK RESORT 101-0000-20304 25.65Office Supplies02/27/18- INK CARTRIDGE118163STAPLES ADVANTAGE 101-6001-60400 176.73Office Supplies03/05/18- OFFICE SUPPLIES118163STAPLES ADVANTAGE 101-7003-60400 119.60Citywide Conf Room Supplies03/08/18- CITYWIDE SUPPLIES118163STAPLES ADVANTAGE 101-1007-60403 70.23Office Supplies03/14/18- PLOTTER PAPER118163STAPLES ADVANTAGE 101-6001-60400 63.98Office Supplies03/13/18- OFFICE SUPPLIES118163STAPLES ADVANTAGE 101-3002-60400 72.68Operating Supplies03/13/18- OPERATING SUPPLIES118163STAPLES ADVANTAGE 101-3003-60420 58.66Operating Supplies03/15/18- HUB DISPLAY FRAMES118163STAPLES ADVANTAGE 101-6006-60420 962.50Contract Services - Administrat…REAL ESTATE SERVICES118165TALL MAN GROUP INC 101-1002-60101 220.55Materials/Supplies03/13/18- CITY HALL PAINT118166THE SHERWIN-WILLIAMS CO.101-3008-60431 44.26Materials/Supplies03/20/18- CITY HALL RESTROOM PAINT118166THE SHERWIN-WILLIAMS CO.101-3008-60431 35.41Materials/Supplies03/20/18- CITY HALL PAINT118166THE SHERWIN-WILLIAMS CO.101-3008-60431 24.81Utilities - Cable03/16-04/15/18- FS#70 CABLE118167TIME WARNER CABLE 101-2002-61400 95.20Utilities - Cable03/24-04/23/18- FS#93 CABLE SERVICE118167TIME WARNER CABLE 101-2002-61400 2,000.00Maintenance/Services02/13/18- WC PEST CONTROL BIRD SERVI…118171TRULY NOLEN INC 101-3008-60691 61.00Pest Control03/02/18- LQ PARK PEST CONTROL118171TRULY NOLEN INC 101-3008-60116 68.00Pest Control03/02/18- WC PEST CONTROL SERVICE118171TRULY NOLEN INC 101-3008-60116 76.00Pest Control03/02/18- CITY HALL PEST CONTROL118171TRULY NOLEN INC 101-3008-60116 200.48Materials/Supplies03/08/18- CITY HALL SUPPLIES118172ULINE 101-3008-60431 1,218.56Instructors03/19/18- GENTLE YOGA118173VIELHARBER, KAREN 101-3002-60107 952.66Maintenance/Services03/13/18- FS#93 ELECTRICAL SERVICE118175VINTAGE E & S INC 101-2002-60691 233.80Maintenance/Services03/15/18- CITY HALL ELECTRICAL SERVICE118175VINTAGE E & S INC 101-3008-60691 Fund 101 - GENERAL FUND Total:73,638.72 Fund: 201 - GAS TAX FUND 2,379.00Materials/Supplies08/21/17- FRED WARING FENCE REPAIR R…118108ALCORN FENCE COMPANY 201-7003-60431 76.00Travel & Training03/02/18- CLASS B LICENSE REIMB118114ARELLANO, AGUSTIN 201-7003-60320 30.37Traffic Control Signs03/02/18- SIGN SCREWS118134HD SUPPLY CONSTRUCTION S…201-7003-60429 84.63Materials/Supplies01/29-02/27/18- CONCRETE MATERIAL118136HOME DEPOT CREDIT SERVICES 201-7003-60431 40 Demand Register Packet: APPKT01537 - DA 03/30/18 3/29/2018 5:48:20 PM Page 3 of 7 AmountVendor Name Payment Number Description (Item)Account Name Account Number 115.28Tools/Equipment03/20/18- CONCRETE REPAIR TOOLS118138HUB CONSTRUCTION SPECIALT…201-7003-60432 822.78Utilities - Electricity03/23/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 201-7003-61101 153.66Traffic Control Signs03/08/18- SIGNS118169TOPS'N BARRICADES INC 201-7003-60429 279.92Traffic Control Signs03/08/18- SPEED LIMIT SIGNS118169TOPS'N BARRICADES INC 201-7003-60429 111.85Traffic Control Signs03/12/18- SIGNS118169TOPS'N BARRICADES INC 201-7003-60429 137.03Traffic Control Signs03/13/18- SIGNS118169TOPS'N BARRICADES INC 201-7003-60429 158.56Traffic Control Signs03/13/18- GOLF CART SIGN118169TOPS'N BARRICADES INC 201-7003-60429 79.77Traffic Control Signs03/14/18- SIGN118169TOPS'N BARRICADES INC 201-7003-60429 458.38Traffic Control Signs03/19/18- SIGN POSTS118169TOPS'N BARRICADES INC 201-7003-60429 57.20Traffic Control Signs03/19/18- SIGNS118169TOPS'N BARRICADES INC 201-7003-60429 220.76Traffic Control Signs03/20/18- BARRICADES / SIGNS118169TOPS'N BARRICADES INC 201-7003-60429 Fund 201 - GAS TAX FUND Total:5,165.19 Fund: 202 - LIBRARY & MUSEUM FUND 1,400.00Operating Supplies04/21/18- DIA DEL NINO EVENT DEPOSIT118113ARCOIRIS RECORDS, INC.202-3004-60420 49.66Maintenance/Services03/06/18- LIBRARY SPINDLES118133GRAINGER 202-3004-60691 2,548.96Utilities - Electricity03/23/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 202-3004-61101 707.57Utilities - Electricity03/23/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 202-3006-61101 49.00Pest Control03/02/18- MUSEUM PEST CONTROL118171TRULY NOLEN INC 202-3006-60116 Fund 202 - LIBRARY & MUSEUM FUND Total:4,755.19 Fund: 215 - LIGHTING & LANDSCAPING FUND 5,970.72Utilities - Water - Medians03/23/18- WATER SERVICE118120COACHELLA VALLEY WATER DI…215-7004-61211 34.42Utilities - Water - Medians03/28/18- WATER SERVICE118120COACHELLA VALLEY WATER DI…215-7004-61211 107.46Utilities - Electric03/07-04/08/18- PHONE SERVICE118129FRONTIER COMMUNICATIONS…215-7004-61116 37.91Utilities - Electric03/10-04/09/18- PHONE SERVICE118129FRONTIER COMMUNICATIONS…215-7004-61116 28.20Materials/Supplies01/29-02/27/18- ELECTRICAL MATERIALS118136HOME DEPOT CREDIT SERVICES 215-7004-60431 109.29Materials/Supplies01/29-02/27/18- MATERIALS118136HOME DEPOT CREDIT SERVICES 215-7004-60431 99.92Materials/Supplies01/29-02/27/18- GRABBER & SUPPLIES118136HOME DEPOT CREDIT SERVICES 215-7004-60431 102.89Materials/Supplies01/29-02/27/18- ELECTRICAL MATERIALS118136HOME DEPOT CREDIT SERVICES 215-7004-60431 5.61Materials/Supplies01/29-02/27/18- IRRIGATION MATERIALS118136HOME DEPOT CREDIT SERVICES 215-7004-60431 76.86Materials/Supplies01/29-02/27/18- IRRIGATION MATERIALS118136HOME DEPOT CREDIT SERVICES 215-7004-60431 16.24Materials/Supplies01/29-02/27/18- IRRIGATION MATERIALS118136HOME DEPOT CREDIT SERVICES 215-7004-60431 37.02Materials/Supplies01/29-02/27/18- LOCK AND CHAIN118136HOME DEPOT CREDIT SERVICES 215-7004-60431 497.54Materials/Supplies01/29-02/27/18- ELECTRICAL MATERIAL S…118136HOME DEPOT CREDIT SERVICES 215-7004-60431 19.56Materials/Supplies01/29-02/27/18- IRRIGATION MATERIALS118136HOME DEPOT CREDIT SERVICES 215-7004-60431 204.48Materials/Supplies01/29-02/27/18- ELECTRICAL MATERIALS118136HOME DEPOT CREDIT SERVICES 215-7004-60431 2,904.71Utilities - Electric03/23/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 215-7004-61116 1,338.30Utilities - Electric - Medians03/23/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 215-7004-61117 2,370.61Utilities - Electric03/28/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 215-7004-61116 1,166.71Utilities - Electric - Medians03/28/18- ELECTRICITY SERVICE118139IMPERIAL IRRIGATION DIST 215-7004-61117 5,278.00SilverRock Way LandscapeSILVERROCK RESORT PERIMETER LANDSC…118143LANDMARK GOLF MANAGEM…215-7004-60143 146.58Materials/Supplies03/02/18- CHAIN SAW LOOPS118149MOWERS PLUS INC 215-7004-60431 191.32Materials/Supplies03/08/18- IRRIGATION MATERIAL118162SMITH PIPE & SUPPLY CO 215-7004-60431 444.40Uniforms03/19/18- UNIFORMS118164SUMMIT SAFETY LLC 215-7004-60690 538.69Operating Supplies03/08/18- PLANT REPLACEMENT118174VINTAGE ASSOCIATES 215-7004-60420 710.78Materials/Supplies03/19/18- ELECTRICAL LIGHT SERVICE118176WALTERS WHOLESALE ELECTR…215-7004-60431 246.84Materials/Supplies03/19/18- ELECTRICAL LIGHT POST118176WALTERS WHOLESALE ELECTR…215-7004-60431 82.28Materials/Supplies03/19/18- ELECTRICAL LIGHT POST118176WALTERS WHOLESALE ELECTR…215-7004-60431 221.62Materials/Supplies03/19/18- ELECTRICAL LIGHT POST118176WALTERS WHOLESALE ELECTR…215-7004-60431 737.68Materials/Supplies03/19/18- ELECTRICAL LIGHT SERVICE118176WALTERS WHOLESALE ELECTR…215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:23,726.64 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN 87.50ConsultantsREAL ESTATE SVCS/ SUCCESSOR AGENCY118165TALL MAN GROUP INC 237-9001-60104 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total:87.50 Fund: 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014) 2,632.00Relocation Benefits03/28/18- RESIDENT MOVE IN PAYMENT118146MEDITERRA APARTMENT HO…248-9102-60159 24,337.50Design/ConstructionWASHINGTON ST APT REHAB PROJECT118165TALL MAN GROUP INC 248-9102-60185 Fund 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014) Total:26,969.50 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 21,066.46DesignDUNE PALMS BRIDGE LOW WATER CROSS…118116BENGAL ENGINEERING INC 401-0000-60185 41 Demand Register Packet: APPKT01537 - DA 03/30/18 3/29/2018 5:48:20 PM Page 4 of 7 AmountVendor Name Payment Number Description (Item)Account Name Account Number 806.70Construction03/08/18- RESTROOM REMODEL MATERI…118128FERGUSON ENTERPRISES, INC 401-0000-60188 3,278.60Construction03/07/18- CITY HALL RESTROOM REMODEL118133GRAINGER 401-0000-60188 34,612.50DesignEISENHOWER DR RETENTION BASIN IMPR…118147MICHAEL BAKER INTERNATIO…401-0000-60185 -3,631.25Retention PayablePO# 1718-125 RETENTION 201703118151NEW CONSTRUCTION SOLUTI…401-0000-20600 72,625.00ConstructionNEW CONSTRUCTION SOLUTIONS INC., P…118151NEW CONSTRUCTION SOLUTI…401-0000-60188 37,862.63DesignOMNI-MEANS VILLAGE COMPLETE STREETS118155OMNI-MEANS 401-0000-60185 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:166,620.64 Fund: 501 - FACILITY & FLEET REPLACEMENT 1,505.24Vehicle Repair & Maintenance03/19/18- TRUCK #71 SVC & REPAIR118119CHEVROLET CADILLAC 501-0000-60676 48.60Street Sweeper02/01-03/01/18- SWEEPER FUEL118131GAS COMPANY, THE 501-0000-60678 1,587.78Parts & Maintenance Supplies03/14/18- MESSAGE BOARD BATTERY118140INTERSTATE ALL BATTERY CEN…501-0000-60675 444.00Car Washes03/18/18- VEHICLE WASHES118159RAN AUTO DETAIL 501-0000-60148 1,140.96Vehicle Repair & Maintenance03/21/18- VEHICLE LOGOS118168TOP OF THE LINE SIGNS 501-0000-60676 1,660.79Fuel & Oil03/01-03/15/18- UNLEAD/FUEL118170TOWER ENERGY GROUP 501-0000-60674 Fund 501 - FACILITY & FLEET REPLACEMENT Total:6,387.37 Fund: 502 - INFORMATION TECHNOLOGY 681.50Computers03/20/18- REPLACEMENT COMPUTER118118CDW GOVERNMENT INC 502-0000-80103 91.98Technical03/10-04/09/18- INTERNET SERVICE118130FRONTIER-INTERNET 502-0000-60108 238.98Utilities - Cable03/24-04/23- CABLE SERVICE118167TIME WARNER CABLE 502-0000-61400 17.66Utilities - Cable03/20-04/19/18- CABLE SERVICE118167TIME WARNER CABLE 502-0000-61400 Fund 502 - INFORMATION TECHNOLOGY Total:1,030.12 Fund: 503 - PARK EQUIP & FACILITY FUND 1,740.00Parks03/19/18- FB SKATE CONCRETE TEST118142LANDMARK GEO-ENGINEERS &…503-0000-71060 37,500.00ParksFITNESS EQUIPMENT PURCHASE - NFC (LA…118150NATIONAL FITNESS CAMPAIGN…503-0000-71060 Fund 503 - PARK EQUIP & FACILITY FUND Total:39,240.00 Fund: 601 - SILVERROCK RESORT 510.00Repair & Maintenance03/02/18- SRR ELECTRICAL WORK118175VINTAGE E & S INC 601-0000-60660 Fund 601 - SILVERROCK RESORT Total:510.00 Grand Total:348,130.87 42 Demand Register Packet: APPKT01537 - DA 03/30/18 3/29/2018 5:48:20 PM Page 5 of 7 Fund Summary Fund Expense Amount 101 - GENERAL FUND 73,638.72 201 - GAS TAX FUND 5,165.19 202 - LIBRARY & MUSEUM FUND 4,755.19 215 - LIGHTING & LANDSCAPING FUND 23,726.64 237 - SUCCESSOR AGCY PA 1 ADMIN 87.50 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)26,969.50 401 - CAPITAL IMPROVEMENT PROGRAMS 166,620.64 501 - FACILITY & FLEET REPLACEMENT 6,387.37 502 - INFORMATION TECHNOLOGY 1,030.12 503 - PARK EQUIP & FACILITY FUND 39,240.00 601 - SILVERROCK RESORT 510.00 Grand Total:348,130.87 Account Summary Account Number Account Name Expense Amount 101-0000-20304 Sales Taxes Payable 158.47 101-0000-22811 Fire Plan Review Deposits 614.00 101-0000-42420 Fire Plan Review Fee -338.00 101-0000-42810 Public Works Dev. Plan Ch…462.00 101-1001-60320 Travel & Training 34.40 101-1002-60101 Contract Services - Admini…7,962.50 101-1002-60320 Travel & Training 170.00 101-1002-60400 Office Supplies 50.70 101-1005-60125 Temporary Agency Servic…474.60 101-1006-60104 Consultants 2,780.95 101-1006-60400 Office Supplies 88.76 101-1007-60403 Citywide Conf Room Suppl…527.46 101-1007-60535 Sales Tax Reimbursements 8,581.35 101-1007-60661 Postage Machine 1,638.41 101-2001-60168 School Officer 9,386.84 101-2001-60174 Blood/Alcohol Testing 328.00 101-2001-60420 Operating Supplies 787.96 101-2002-60670 Fire Station 195.77 101-2002-60671 Repair & Maintenance - E…494.01 101-2002-60691 Maintenance/Services 1,709.56 101-2002-61101 Utilities - Electricity 1,098.66 101-2002-61304 Mobile/Cell Phones 154.75 101-2002-61400 Utilities - Cable 120.01 101-3002-60107 Instructors 1,218.56 101-3002-60400 Office Supplies 63.98 101-3002-60420 Operating Supplies 904.26 101-3003-60149 Community Experiences 200.00 101-3003-60420 Operating Supplies 72.68 101-3005-60431 Materials/Supplies 32.47 101-3005-60432 Tools/Equipment 253.06 101-3005-60554 LQ Park Water Feature 399.00 101-3005-61102 Utilities - Electric - Montic…13.50 101-3005-61103 Utilities - Electric - Civic C…1,831.19 101-3005-61105 Utilities - Electric - Fritz Bu…1,168.52 101-3005-61106 Utilities - Electric - Sports …2,736.86 101-3005-61109 Utilities - Electric - Comm…4,635.23 101-3005-61111 Utilities - Electric - Velasco…13.64 101-3005-61113 Utilities - Electric - Eisenh…24.09 101-3005-61114 Utilities - Electric - Desert …13.04 101-3005-61202 Utilities - Water - Civic Ce…1,400.09 101-3005-61204 Utilities - Water -Fritz Bur…1,867.53 101-3005-61209 Utilities - Water -Commun…2,477.80 101-3008-60116 Pest Control 205.00 101-3008-60431 Materials/Supplies 1,432.04 43 Demand Register Packet: APPKT01537 - DA 03/30/18 3/29/2018 5:48:20 PM Page 6 of 7 Account Summary Account Number Account Name Expense Amount 101-3008-60432 Tools/Equipment 439.36 101-3008-60691 Maintenance/Services 2,593.74 101-3008-61101 Utilities - Electricity 8,095.10 101-3008-61200 Utilities - Water 1,350.39 101-6001-60400 Office Supplies 375.93 101-6002-60450 Advertising 554.40 101-6004-60108 Technical 17.00 101-6004-60111 Administrative Citation Se…1,322.57 101-6006-60420 Operating Supplies 58.66 101-7003-60400 Office Supplies 176.73 101-7003-60432 Tools/Equipment 41.26 101-7006-60146 PM 10 - Dust Control 169.88 201-7003-60320 Travel & Training 76.00 201-7003-60429 Traffic Control Signs 1,687.50 201-7003-60431 Materials/Supplies 2,463.63 201-7003-60432 Tools/Equipment 115.28 201-7003-61101 Utilities - Electricity 822.78 202-3004-60420 Operating Supplies 1,400.00 202-3004-60691 Maintenance/Services 49.66 202-3004-61101 Utilities - Electricity 2,548.96 202-3006-60116 Pest Control 49.00 202-3006-61101 Utilities - Electricity 707.57 215-7004-60143 SilverRock Way Landscape 5,278.00 215-7004-60420 Operating Supplies 538.69 215-7004-60431 Materials/Supplies 3,534.71 215-7004-60690 Uniforms 444.40 215-7004-61116 Utilities - Electric 5,420.69 215-7004-61117 Utilities - Electric - Media…2,505.01 215-7004-61211 Utilities - Water - Medians 6,005.14 237-9001-60104 Consultants 87.50 248-9102-60159 Relocation Benefits 2,632.00 248-9102-60185 Design/Construction 24,337.50 401-0000-20600 Retention Payable -3,631.25 401-0000-60185 Design 93,541.59 401-0000-60188 Construction 76,710.30 501-0000-60148 Car Washes 444.00 501-0000-60674 Fuel & Oil 1,660.79 501-0000-60675 Parts & Maintenance Supp…1,587.78 501-0000-60676 Vehicle Repair & Mainte…2,646.20 501-0000-60678 Street Sweeper 48.60 502-0000-60108 Technical 91.98 502-0000-61400 Utilities - Cable 256.64 502-0000-80103 Computers 681.50 503-0000-71060 Parks 39,240.00 601-0000-60660 Repair & Maintenance 510.00 Grand Total:348,130.87 Project Account Summary Project Account Key Expense Amount **None**157,172.73 111205D 21,066.46 151603D 37,862.63 151612D 34,612.50 201703CT 72,625.00 201703FFE 4,085.30 201703RP -3,631.25 44 Demand Register Packet: APPKT01537 - DA 03/30/18 3/29/2018 5:48:20 PM Page 7 of 7 Project Account Summary Project Account Key Expense Amount 999901D 24,337.50 Grand Total:348,130.87 45 46 4/5/2018 5:13:46 PM Page 1 of 6 Demand Register City of La Quinta, CA Packet: APPKT01547 - DA 04/06/2018 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 36.00Business Licenses03/05/18- DUPLICATE PAYMENT BUS LIC.118177AKASON, SHERY 101-0000-41600 4.00SB 1186 Revenue03/05/18- DUPLICATE PAYMENT BUS LIC.118177AKASON, SHERY 101-0000-42130 134.67PM 10 - Dust Control03/19-04/15/18- PM 10 ANSWERING SERV…118178ANSAFONE CONTACT CENTERS 101-7006-60146 196.05LT Care Insurance PayLONG TERM CARE118180CALPERS LONG-TERM CARE P…101-0000-20949 10.00Garage Sale Permits04/12/17- GARAGE SALE REFUND118181CHEVALIER, KATRINA 101-0000-42405 7,846.96Dental Insurance Pay04/2018- DENTAL INSURANCE118182CIGNA HEALTH CARE 101-0000-20943 55.00Membership Dues03/29/18- MEMBERSHIP RENEWAL118183CITY CLERK ASSOCIATION OF C…101-1005-60351 50.00Miscellaneous Deposits03/20/18- FACILITY RENTAL DEPOSIT REF…118184COACHELLA VALLEY AUTISM S…101-0000-22830 47.60Instructors03/29/18- CARDIO STRENTH118186COHEN, ANN MARIE 101-3002-60107 1,216.00Landscape ContractCITYWIDE LANDSCAPE SERVICES FOR L&L …118187CONSERVE LANDCARE 101-2002-60112 1,100.00Training & Education/MOU04/02/18- TUITION REIMB118190DORAN, CAROLINE 101-1004-60322 3,850.00PM 10 - Dust Control04/02/18- MOWED PROPERTY SRR PM 10118191EMERY LANDCLEARING & GRA…101-7006-60146 50.00Miscellaneous Deposits03/28/18- FACILITY RENTAL DEPOSIT REF…118192ESCARREGA, CARLEY 101-0000-22830 47.00Cash Over/Short03/15/18- DUPLICATE PYMT BUS LIC.118193EXPERIENTIAL INC 101-0000-42300 43.40Utilities - Telephone03/2018- LQ PARK PHONE118195FRONTIER COMMUNICATIONS…101-3005-61300 3,500.00Professional ServicesCONSULTING SVCS FOR EMP LDRSHP & T…118196HENSON CONSULTING GROUP 101-1004-60103 1,187.50ConsultantsCONSULTING SVCS FOR FACILITIES DEPT A…118196HENSON CONSULTING GROUP 101-3005-60104 2,767.00Map/Plan CheckingON-CALL ENGINEERING PLAN CHECK SERV…118197HR GREEN CALIFORNIA INC 101-7002-60183 100.00Membership Dues04/03/18- MEMBERSHIP - ROMANE118198IIMC 101-1005-60351 -20.90Sales Taxes Payable03/28/18- UNIFORMS TAX118199IMPERIAL HEADWEAR INC 101-0000-20304 191.06HVAC03/21/18- WC HVAC MAINT118200JOHNSTONE SUPPLY 101-3008-60667 100.00Miscellaneous Deposits03/30/18- FACILITY RENTAL REFUND118203LA QUINTA GOLF ESTATES HOA 101-0000-22830 1,056.00Fire Plan Review Deposits04/02/18- FIRE INSP RFND BTCP2017-9118204LENNAR COMMUNITIES INC 101-0000-22811 -780.00Fire Plan Review Fee04/02/18- FIRE INSP RFND BTCP2017-9118204LENNAR COMMUNITIES INC 101-0000-42420 89.00Administration03/28/18- SAFE BATTERIES REPLACEMENT118205LOCK SHOP INC, THE 101-1006-60102 238.62Tools/Equipment02/26-03/22/18- SPORTS COMPLEX 20V C…118206LOWE'S HOME IMPROVEMENT…101-3005-60432 15.01Materials/Supplies02/26-03/22/18- CORD118206LOWE'S HOME IMPROVEMENT…101-3008-60431 107.99Materials/Supplies02/26-03/22/18- ONE TOUCH FAUCET118206LOWE'S HOME IMPROVEMENT…101-3008-60431 6.19Tools/Equipment02/26-03/22/18- STREET SIGN CLEANER118206LOWE'S HOME IMPROVEMENT…101-7003-60432 10.83Tools/Equipment02/26-03/22/18- MATERIALS118206LOWE'S HOME IMPROVEMENT…101-7003-60432 6.00Cash Over/Short03/08/18- OVERPAYMENT BUS LIC.118207LUNA, FERNANDO M AND HEA…101-0000-42300 160.00Instructors03/29/18- LA QUINTA VOICES118208MEEDS, WAYNE 101-3002-60107 614.00Fire Plan Review Deposits04/02/18- FIRE INSP RFND BCOM2017-30118209MICHAEL GEORGE 101-0000-22811 -390.00Fire Plan Review Fee04/02/18- FIRE INSP RFND BCOM2017-00…118209MICHAEL GEORGE 101-0000-42420 85.00Membership Dues03/15/18- MEMBERSHIP RENEWAL118210MMASC 101-6006-60351 600.00Lot Cleaning03/27/18- LOT ABATMENT 172334/172335118211MOYA, DANIEL 101-6004-60120 788.83JanitorialCITYWIDE JANITORIAL SERVICES/WELLNES…118212NELSEN'S JANITORIAL SERVICE 101-3008-60115 5,995.00JanitorialCITYWIDE JANITORIAL SERVICES/CITY HALL118212NELSEN'S JANITORIAL SERVICE 101-3008-60115 311.31Special Enforcement Funds03/15/18- INK CARTRIDGE118213OFFICE DEPOT 101-2001-60175 -311.31Special Enforcement Funds03/21/18- INK CARTRIDGE RETURN118213OFFICE DEPOT 101-2001-60175 37.41Operating Supplies03/22/18- USB FLASH DRIVES118213OFFICE DEPOT 101-1005-60420 172.90Operating Supplies03/22/18- DRY ERASE BOARD118213OFFICE DEPOT 101-1006-60420 59.33Temporary Agency Services03/23/18- CC TEMP SERVICES118214OFFICE TEAM 101-1005-60125 614.00Fire Plan Review Deposits04/02/18- FIRE INSP RFND BCOM2017-34118215OSBORN RINCON CPA'S 101-0000-22811 -390.00Fire Plan Review Fee04/02/18- FIRE INSP RFND BCOM2017-34118215OSBORN RINCON CPA'S 101-0000-42420 1,150.00Maintenance/Services03/27/18- CITY YARD GATE REPAIR118216PATTON DOOR & GATE 101-3008-60691 54.38Operating Supplies04/02/18- 2018 CALIFORNIA ELECTIONS C…118217RADEVA, MONIKA 101-1005-60420 150.00Training & Education/MOU03/16/18- TTC SERIES 200118217RADEVA, MONIKA 101-1004-60322 655.00Map/Plan CheckingON-CALL MAP CHECKING SERVICES118218RASA/ERIC NELSON 101-7002-60183 200.00Garnishments PayableGARNISHMENT118219RIVERSIDE DEPARTMENT OF C…101-0000-20985 34.62Office Supplies03/29/18- STAMPS118220RIVERSIDE RUBBER STAMP & …101-1006-60400 239.40Instructors03/29/18- TAEKWONDO118221ROJAS, MIGUEL ANGEL 101-3002-60107 468.00Fire Plan Review Fee02/02/18- REFUND PLAN CHECK FEES ERR…118222ROLISON, ALLEN 101-0000-42420 47 Demand Register Packet: APPKT01547 - DA 04/06/2018 4/5/2018 5:13:46 PM Page 2 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 500.00Building Plan Check Fees02/02/18- REFUND PLAN CHECK FEES ERR…118222ROLISON, ALLEN 101-0000-42600 -5.78Sales Taxes Payable03/19/18- ROLL LABELS FOR DOCUMENTS…118223ROLLABELS 101-0000-20304 81.83Operating Supplies03/19/18- ROLL LABELS FOR DOCUMENTS118223ROLLABELS 101-6003-60420 722.00Developer Deposits804040- MCVEIGH CEQA118224RUTAN & TUCKER 101-0000-22810 96.00Attorney804042- GUNNETT FPPC118224RUTAN & TUCKER 101-1003-60153 6,966.51Attorney804028- GENERAL ACCOUNT118224RUTAN & TUCKER 101-1003-60153 11,000.00Attorney804033- RETAINER MATTER118224RUTAN & TUCKER 101-1003-60153 39.00Attorney804034- SILVERROCK TRADEMARK118224RUTAN & TUCKER 101-1003-60153 1,199.01Attorney804031-CODE ENFORCEMENT118224RUTAN & TUCKER 101-1003-60153 1,284.00Attorney804041- DUNE PALMS ROW118224RUTAN & TUCKER 101-1003-60153 208.51Attorney/Litigation804030- LITIGATION GENERAL118224RUTAN & TUCKER 101-1003-60154 37.80Instructors03/29/18- ZUMBA118225SALCEDO, KATHLEEN KENNEDY 101-3002-60107 1,175.00Maintenance/Services03/12/18- PICKLEBALL GATES118226SAM'S FENCE COMPANY 101-3005-60691 147.00Instructors03/29/18- BALLROOM DANCING118227SHIRY, TERESA 101-3002-60107 193.60Instructors03/29/18- PERSONAL TRAINER118230SNYDER, JANICE 101-3002-60107 235.00Maintenance/Services03/16/18- FS#32 DRYER MAINT118231SOUTHLAND APLIANCE SERVICE 101-2002-60691 150.89Operating Supplies03/23/18- DRINKING WATER118233SPARKLETTS 101-7003-60420 1,500.00Veterinary Service03/24/18- ANIMAL SERVICES118234SPAY NEUTER IMPERATIVE PR…101-6004-60194 570.00Life Insurance Pay04/2018- LIFE INSURANCE118235STANDARD INSURANCE COMP…101-0000-20947 4,443.71Disability Insurance Pay04/2018- LIFE INSURANCE STD/LTD118235STANDARD INSURANCE COMP…101-0000-20955 378.24Add'l Life Insurance Pay04/2018- ADD'L LIFE INSURANCE118236STANDARD INSURANCE COMP…101-0000-20948 169.30Citywide Conf Room Supplies03/14/18- PLOTTER INK118237STAPLES ADVANTAGE 101-1007-60403 114.17Citywide Conf Room Supplies03/14/18- CITYWIDE MTG SUPPLIES118237STAPLES ADVANTAGE 101-1007-60403 50.44Operating Supplies03/09/18- OFFICE HEATER118237STAPLES ADVANTAGE 101-1004-60420 71.10Community Experiences03/19/18- SPECIAL EVENT SUPPLIES PILLA…118237STAPLES ADVANTAGE 101-3003-60149 13.34Office Supplies03/19/18- OFFICE SUPPLIES118237STAPLES ADVANTAGE 101-3002-60400 69.70Office Supplies03/20/18- OFFICE SUPPLIES - CODE118237STAPLES ADVANTAGE 101-6004-60400 13.58Office Supplies03/13/18- PENS118237STAPLES ADVANTAGE 101-3002-60400 48.79Office Supplies03/23/18- PLANNERS118237STAPLES ADVANTAGE 101-6004-60400 19.34Office Supplies03/22/18- HUB BUSINESS LIC FILING SYST…118237STAPLES ADVANTAGE 101-6001-60400 56.18Office Supplies03/23/18- OFFICE SUPPLIES118237STAPLES ADVANTAGE 101-6001-60400 86.95Office Supplies03/27/18- OFFICE SUPPLIES - CODE118237STAPLES ADVANTAGE 101-6004-60400 19.35Office Supplies03/27/18- OFFICE SUPPLIES - CODE118237STAPLES ADVANTAGE 101-6004-60400 -25.22Operating Supplies03/28/18- OFFICE HEATER RETURN118237STAPLES ADVANTAGE 101-1004-60420 116.55Safety Gear03/30/18- UNIFORMS118238SUMMIT SAFETY LLC 101-7006-60427 6,466.25Marketing & Tourism Promoti…ADVERTISING CONTRACT118239THE CHAMBER 101-3007-60461 17.70Materials/Supplies03/21/18- CITY HALL PAINT118240THE SHERWIN-WILLIAMS CO.101-3008-60431 3.00Cash Over/Short03/08/18- OVERPYAMENT BUS LIC.118241THE SKIN LOFT 101-0000-42300 59.99Utilities - Cable03/19/18- FS #32 CABLE118242TIME WARNER CABLE 101-2002-61400 320.81Tools/Equipment03/07/18- K RAIL118246TOPS'N BARRICADES INC 101-3005-60432 320.81Tools/Equipment03/07/18- K RAIL118246TOPS'N BARRICADES INC 101-3005-60432 320.81Tools/Equipment03/07/18- K RAIL118246TOPS'N BARRICADES INC 101-3005-60432 320.81Tools/Equipment03/07/18- K RAIL118246TOPS'N BARRICADES INC 101-3005-60432 320.81Tools/Equipment03/07/18- K RAIL118246TOPS'N BARRICADES INC 101-3005-60432 320.81Tools/Equipment03/07/18- K RAIL118246TOPS'N BARRICADES INC 101-3005-60432 320.81Tools/Equipment03/07/18- K RAIL118246TOPS'N BARRICADES INC 101-3005-60432 353.44Tools/Equipment03/07/18- K RAIL118246TOPS'N BARRICADES INC 101-3005-60432 1,066.38Utilities - Telephone03/23-04/22/18- PHONE LINES118247TPx COMMUNICATIONS 101-2002-61300 19,158.75Contract Traffic EngineerTRAFFIC ENGINEER SERVICES118248TRAFFEX ENGINEERS INC 101-7006-60144 62.00United Way DeductionsCONTRIBUTION118249UNITED WAY OF THE DESERT 101-0000-20981 133.00Instructors03/29/18- GENTLE YOGA118251VIELHARBER, KAREN 101-3002-60107 3.00Cash Over/Short03/15/18- STVR OVERPAYMENT118252VILLA JR, PEDRO 101-0000-42300 323.12Landscape Improvements03/22/18- RED YUCCAS FB PARK118253VINTAGE ASSOCIATES 101-3005-60113 1,574.22Vision Insurance Pay04/2018- VISION INSURANCE118255VISION SERVICE PLAN - (CA)101-0000-20945 41.14Vision Insurance Pay04/2018- VISION INSURANCE COBRA118255VISION SERVICE PLAN - (CA)101-0000-20945 Fund 101 - GENERAL FUND Total:97,812.40 Fund: 201 - GAS TAX FUND 276.33Uniforms03/28/18- UNIFORMS118199IMPERIAL HEADWEAR INC 201-7003-60690 -26.85Materials/Supplies02/26-03/22/18- MATERIALS RETURN118206LOWE'S HOME IMPROVEMENT…201-7003-60431 49.55Materials/Supplies02/26-03/22/18- TARPS118206LOWE'S HOME IMPROVEMENT…201-7003-60431 48 Demand Register Packet: APPKT01547 - DA 04/06/2018 4/5/2018 5:13:46 PM Page 3 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 45.20Materials/Supplies02/26-03/22/18- MATERIALS118206LOWE'S HOME IMPROVEMENT…201-7003-60431 137.50Materials/Supplies03/29/18- CLASS 2 BASE118232SOUTHWEST BOULDER & STO…201-7003-60431 526.45Uniforms03/30/18- UNIFORMS118238SUMMIT SAFETY LLC 201-7003-60690 91.02Traffic Control Signs11/30/17- SIGNAL AHEAD SIGN118246TOPS'N BARRICADES INC 201-7003-60429 307.65Traffic Control Signs11/30/17- SIGNS118246TOPS'N BARRICADES INC 201-7003-60429 2,551.22Traffic Control Signs12/22/17- SIGNS118246TOPS'N BARRICADES INC 201-7003-60429 125.06Traffic Control Signs03/22/18- SIGN MATERIALS118246TOPS'N BARRICADES INC 201-7003-60429 347.13Traffic Control Signs03/26/18- SIGNS118246TOPS'N BARRICADES INC 201-7003-60429 462.19Traffic Control Signs03/26/18- SOLAR LIGHT118246TOPS'N BARRICADES INC 201-7003-60429 79.77Traffic Control Signs03/27/18- SIGNS118246TOPS'N BARRICADES INC 201-7003-60429 Fund 201 - GAS TAX FUND Total:4,972.22 Fund: 202 - LIBRARY & MUSEUM FUND 117.45Utilities - Telephone03/13-04/12/18- MUSEUM PHONE118195FRONTIER COMMUNICATIONS…202-3006-61300 2,097.89HVAC03/21/18- LIBRARY HVAC R22118200JOHNSTONE SUPPLY 202-3004-60667 1,995.00JanitorialCITYWIDE JANITORIAL SERVICES/LIBRARY118212NELSEN'S JANITORIAL SERVICE 202-3004-60115 525.00JanitorialCITYWIDE JANITORIAL SERVICES/MUSEUM118212NELSEN'S JANITORIAL SERVICE 202-3006-60115 300.00Janitorial03/2018- JANITORIAL SERVICES118212NELSEN'S JANITORIAL SERVICE 202-3004-60115 12.82Museum Operations03/09/18- MUSEUM ARCHIVING SUPPLIES118237STAPLES ADVANTAGE 202-3006-60105 35.33Museum Operations03/09/18- MUSEUM ARCHIVING SUPPLIES118237STAPLES ADVANTAGE 202-3006-60105 Fund 202 - LIBRARY & MUSEUM FUND Total:5,083.49 Fund: 215 - LIGHTING & LANDSCAPING FUND 38,052.35Landscape ContractCITYWIDE LANDSCAPE SERVICES FOR L&L …118187CONSERVE LANDCARE 215-7004-60112 1,000.00ConsultantsCONSULTING SVCS FOR FACILITIES DEPT A…118196HENSON CONSULTING GROUP 215-7004-60104 200.00Maintenance/Services03/05/18- WC PLUMBING REPAIR118202KRIBBS, BRUCE 215-7004-60691 200.00Maintenance/Services03/24/18- ELECTRICAL SERVICE118202KRIBBS, BRUCE 215-7004-60691 4.60Materials/Supplies02/26-03/22/18- LIGHTING MATERIALS118206LOWE'S HOME IMPROVEMENT…215-7004-60431 235.18Materials/Supplies03/15/18- LAWN ROLLER118229SMITH PIPE & SUPPLY CO 215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:39,692.13 Fund: 221 - AB 939 - CALRECYCLE FUND 236.05AB 939 Recycling Solutions02/26-03/22/18- TOP OF COVE CLEANUP …118206LOWE'S HOME IMPROVEMENT…221-0000-60127 Fund 221 - AB 939 - CALRECYCLE FUND Total:236.05 Fund: 241 - HOUSING AUTHORITY 466.55Temporary Agency Services03/16/18- HOUSING AUTHORITY TEMP118214OFFICE TEAM 241-9101-60125 477.40Temporary Agency Services03/23/18- HOUSING AUTHORITY TEMP118214OFFICE TEAM 241-9101-60125 8,182.44Attorney804032- HOUSING AUTHORITY118224RUTAN & TUCKER 241-9101-60153 Fund 241 - HOUSING AUTHORITY Total:9,126.39 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 855.00Construction02/28/18- TRACT INSPECTION118185COACHELLA VALLEY WATER DI…401-0000-60188 715.49Construction03/20/18- BATHROOM REMODEL URINAL118194FERGUSON ENTERPRISES, INC 401-0000-60188 217.39Construction03/23/18- BATHROOM REMODEL118194FERGUSON ENTERPRISES, INC 401-0000-60188 13,491.50ConstructionTRAFFIC SIGNAL EQUIP-52 ROUNDABOUT118201JTB SUPPLY CO., INC.401-0000-60188 14,052.63ConstructionTRAFFIC SIGNAL EQUIP-52 ROUNDABOUT118201JTB SUPPLY CO., INC.401-0000-60188 51.53Construction02/26-03/22/18- SUPPLIES118206LOWE'S HOME IMPROVEMENT…401-0000-60188 52.16Construction02/26-03/22/18- MAINT SUPPLIES118206LOWE'S HOME IMPROVEMENT…401-0000-60188 13,750.00ConstructionSIGNAL REWIRE-MILES & ADAMS118228SIEMENS INDUSTRY INC 401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:43,185.70 Fund: 501 - FACILITY & FLEET REPLACEMENT 13.90Fuel & Oil03/27/18- MOTOR OIL118179AUTOZONE 501-0000-60674 1,578.86Cvc Ctr Bldg Repl/Repair03/26/18- CITY HALL PARKING LOT LIGHTS118254VINTAGE E & S INC 501-0000-71103 Fund 501 - FACILITY & FLEET REPLACEMENT Total:1,592.76 Fund: 502 - INFORMATION TECHNOLOGY 13,050.00ConsultantsFY 17/18 RIM MGMT INFORMATION TEC…118188CONVERGEONE, INC 502-0000-60104 37,915.92Machinery & EquipmentCISCO NETWORK FIREWALL & SWITCHES …118189DE LAGE LANDEN PUBLIC FIN…502-0000-80100 134.74Utilities - Cable04/2018- CITY HALL CABLE118242TIME WARNER CABLE 502-0000-61400 159.91Cell/Mobile Phones02/21-03/20/18- CELL PHONES118243T-MOBILE 502-0000-61301 276.16Cell/Mobile Phones02/21-03/20/18- CELL PHONES118244T-MOBILE 502-0000-61301 547.25Cell/Mobile Phones02/21-03/20/18- DATA SERVICE118245T-MOBILE 502-0000-61301 2,241.15Technical03/23-04/22/18- PHONE LINES118247TPx COMMUNICATIONS 502-0000-60108 49 Demand Register Packet: APPKT01547 - DA 04/06/2018 4/5/2018 5:13:46 PM Page 4 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 88.98Technical02-11-03/10/18- LQPD WIRELESS118250VERIZON WIRELESS 502-0000-60108 Fund 502 - INFORMATION TECHNOLOGY Total:54,414.11 Grand Total:256,115.25 50 Demand Register Packet: APPKT01547 - DA 04/06/2018 4/5/2018 5:13:46 PM Page 5 of 6 Fund Summary Fund Expense Amount 101 - GENERAL FUND 97,812.40 201 - GAS TAX FUND 4,972.22 202 - LIBRARY & MUSEUM FUND 5,083.49 215 - LIGHTING & LANDSCAPING FUND 39,692.13 221 - AB 939 - CALRECYCLE FUND 236.05 241 - HOUSING AUTHORITY 9,126.39 401 - CAPITAL IMPROVEMENT PROGRAMS 43,185.70 501 - FACILITY & FLEET REPLACEMENT 1,592.76 502 - INFORMATION TECHNOLOGY 54,414.11 Grand Total:256,115.25 Account Summary Account Number Account Name Expense Amount 101-0000-20304 Sales Taxes Payable -26.68 101-0000-20943 Dental Insurance Pay 7,846.96 101-0000-20945 Vision Insurance Pay 1,615.36 101-0000-20947 Life Insurance Pay 570.00 101-0000-20948 Add'l Life Insurance Pay 378.24 101-0000-20949 LT Care Insurance Pay 196.05 101-0000-20955 Disability Insurance Pay 4,443.71 101-0000-20981 United Way Deductions 62.00 101-0000-20985 Garnishments Payable 200.00 101-0000-22810 Developer Deposits 722.00 101-0000-22811 Fire Plan Review Deposits 2,284.00 101-0000-22830 Miscellaneous Deposits 200.00 101-0000-41600 Business Licenses 36.00 101-0000-42130 SB 1186 Revenue 4.00 101-0000-42300 Cash Over/Short 59.00 101-0000-42405 Garage Sale Permits 10.00 101-0000-42420 Fire Plan Review Fee -1,092.00 101-0000-42600 Building Plan Check Fees 500.00 101-1003-60153 Attorney 20,584.52 101-1003-60154 Attorney/Litigation 208.51 101-1004-60103 Professional Services 3,500.00 101-1004-60322 Training & Education/MOU 1,250.00 101-1004-60420 Operating Supplies 25.22 101-1005-60125 Temporary Agency Servic…59.33 101-1005-60351 Membership Dues 155.00 101-1005-60420 Operating Supplies 91.79 101-1006-60102 Administration 89.00 101-1006-60400 Office Supplies 34.62 101-1006-60420 Operating Supplies 172.90 101-1007-60403 Citywide Conf Room Suppl…283.47 101-2001-60175 Special Enforcement Funds 0.00 101-2002-60112 Landscape Contract 1,216.00 101-2002-60691 Maintenance/Services 235.00 101-2002-61300 Utilities - Telephone 1,066.38 101-2002-61400 Utilities - Cable 59.99 101-3002-60107 Instructors 958.40 101-3002-60400 Office Supplies 26.92 101-3003-60149 Community Experiences 71.10 101-3005-60104 Consultants 1,187.50 101-3005-60113 Landscape Improvements 323.12 101-3005-60432 Tools/Equipment 2,837.73 101-3005-60691 Maintenance/Services 1,175.00 101-3005-61300 Utilities - Telephone 43.40 101-3007-60461 Marketing & Tourism Pro…6,466.25 101-3008-60115 Janitorial 6,783.83 101-3008-60431 Materials/Supplies 140.70 51 Demand Register Packet: APPKT01547 - DA 04/06/2018 4/5/2018 5:13:46 PM Page 6 of 6 Account Summary Account Number Account Name Expense Amount 101-3008-60667 HVAC 191.06 101-3008-60691 Maintenance/Services 1,150.00 101-6001-60400 Office Supplies 75.52 101-6003-60420 Operating Supplies 81.83 101-6004-60120 Lot Cleaning 600.00 101-6004-60194 Veterinary Service 1,500.00 101-6004-60400 Office Supplies 224.79 101-6006-60351 Membership Dues 85.00 101-7002-60183 Map/Plan Checking 3,422.00 101-7003-60420 Operating Supplies 150.89 101-7003-60432 Tools/Equipment 17.02 101-7006-60144 Contract Traffic Engineer 19,158.75 101-7006-60146 PM 10 - Dust Control 3,984.67 101-7006-60427 Safety Gear 116.55 201-7003-60429 Traffic Control Signs 3,964.04 201-7003-60431 Materials/Supplies 205.40 201-7003-60690 Uniforms 802.78 202-3004-60115 Janitorial 2,295.00 202-3004-60667 HVAC 2,097.89 202-3006-60105 Museum Operations 48.15 202-3006-60115 Janitorial 525.00 202-3006-61300 Utilities - Telephone 117.45 215-7004-60104 Consultants 1,000.00 215-7004-60112 Landscape Contract 38,052.35 215-7004-60431 Materials/Supplies 239.78 215-7004-60691 Maintenance/Services 400.00 221-0000-60127 AB 939 Recycling Solutions 236.05 241-9101-60125 Temporary Agency Servic…943.95 241-9101-60153 Attorney 8,182.44 401-0000-60188 Construction 43,185.70 501-0000-60674 Fuel & Oil 13.90 501-0000-71103 Cvc Ctr Bldg Repl/Repair 1,578.86 502-0000-60104 Consultants 13,050.00 502-0000-60108 Technical 2,330.13 502-0000-61301 Cell/Mobile Phones 983.32 502-0000-61400 Utilities - Cable 134.74 502-0000-80100 Machinery & Equipment 37,915.92 Grand Total:256,115.25 Project Account Summary Project Account Key Expense Amount **None**212,159.40 151606CT 855.00 16-013E 722.00 1718TMICT 41,397.82 201703FFE 932.88 ARCHIVEE 48.15 Grand Total:256,115.25 52 3/29/2018 7:08:30 PM Page 1 of 2 Payment Reversal Register City of La Quinta, CA APPKT01538 - DA 03/29/18 Canceled Payables Vendor Set:01 - Vendor Set 01 Bank:APBNK - APBNK 00309 Vendor Number ELMS EQUIPMENT RENTAL INC Total Vendor Amount -201.51 Vendor Name Check 117995 03/29/2018 -201.5103/16/2018 03/29/2018 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 1906-R 03/16/201802/13/18- EQ RENTAL 201.5102/13/2018 06835 Vendor Number APWA COACHELLA VALLEY Total Vendor Amount -310.00 Vendor Name Check 117789 03/29/2018 -310.0003/02/2018 03/29/2018 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 022818-R 03/02/201804/18/18- STREETS/TECHNOLOGY TRAINING 310.0002/28/2018 08676 Vendor Number CHEVALIER, KATRINA Total Vendor Amount -10.00 Vendor Name Check 114904 03/29/2018 -10.0005/12/2017 03/29/2018 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date R23218-R 05/12/201704/12/17- GARAGE SALE REFUND 10.0004/12/2017 08798 Vendor Number TCSA Total Vendor Amount -25.00 Vendor Name Check 116117 03/29/2018 -25.0009/08/2017 03/29/2018 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 090717-R 09/08/201707/2017-12/2017- TCSA MEMBERSHIP DUES 25.0009/07/2017 08961 Vendor Number HAYNES FIRE SYSTEMS Total Vendor Amount -367.00 Vendor Name Check 117930 03/29/2018 -367.0003/09/2018 03/29/2018 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 030618-R 03/09/201803/06/18- FIRE INSP RFND FSS2017-0049 367.0003/06/2018 53 Payment Reversal Register Packet: APPKT01538 - DA 03/29/18 3/29/2018 7:08:30 PM Page 2 of 2 Bank Code Summary Canceled Payables Payables Left To Pay AgainBank Code Total APBNK -913.51 0.00 -913.51 -913.51 0.00Report Total:-913.51 54 City of La Quinta Bank Transactions 3/24/18 – 4/06/18 Wire Transaction Listed below are the wire transfers from 3/24/18 – 4/06/18 Wire Transfers: 03/27/2018 - WIRE TRANSFER - TASC 1,224.96$ 04/04/2018 - WIRE TRANSFER - LANDMARK 151,901.57$ 04/05/2018 - WIRE TRANSFER - PERS HEALTH 107,343.18$ 04/05/2018 - WIRE TRANSFER - PERS 36,903.88$ 04/06/2018 - WIRE TRANSFER - ICMA 5,392.88$ 04/06/2018 - WIRE TRANSFER - LQCEA 459.00$ TOTAL WIRE TRANSFERS OUT 303,225.47$ Attachment 2 55 56 City of La Quinta CITY COUNCIL MEETING: April 17, 2018 STAFF REPORT AGENDA TITLE: ADOPT A RESOLUTION TO APPROVE A PROJECT LIST FOR SENATE BILL 1 ROAD MAINTENANCE AND REHABILITATION ACT FUNDING RECOMMENDATION Adopt a resolution to approve a project list for 2018/19 to receive an estimated $675,500 in Senate Bill 1, Road Maintenance and Rehabilitation Act of 2017, funds. EXECUTIVE SUMMARY On April 3, 2017, Council provided direction on a project list for Senate Bill 1 (SB-1) funding. To receive these funds, the City must comply with the following requirements: o Demonstrate an annual Maintenance of Effort (MOE) expenditure from the City’s General Fund in the amount of $1,786,109; and o Submit a Council resolution which lists the projects to be funded in the following fiscal year with SB-1 funds, including a project description, location, schedule of completion, and estimated useful life of the improvements. FISCAL IMPACT The following table represents the estimated SB-1 funding by fiscal year: 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL $675,500 $689,010 $702,790 $716,846 $730.896 $3,515,042 BACKGROUND/ANALYSIS SB-1 created new permanent funding for road maintenance and rehabilitation projects. Each city and county must submit a project list to the California Transportation Commission by May 1, 2018 in order to be eligible for SB-1 funding for the following fiscal year. The draft Fiscal-Year 2018/19 through 2022/23 Capital Improvement Plan proposes using SB-1 funding for the following transportation improvements: CONSENT CALENDAR ITEM NO. 7 57 Project Description 2018/19 2019/20 2020/21 2021/22 2022/23 Total La Quinta Village Complete Streets Improvement $318,000 $689,010 $1,007,010 Jefferson St/Ave 53 Roundabout $357,500 $357,500 Hwy 111 at La Quinta Center Drive Left Turn Lanes $702,790 $702,790 Dune Palms Road Pavement Rehabilitation $716,846 $716,846 Fred Waring Drive Pavement Rehabilitation $730,896 $730,896 TOTAL: $675,500 $689,010 $702,790 $716,846 $730,896 $3,515,042 Two projects proposed for 2018/19 SB-1 funding are: La Quinta Village Complete Streets Project These improvements would convert the La Quinta Village into a bicycle and pedestrian friendly environment and include the installation of five roundabouts. The construction phase is 100% funded with State Advanced Transportation Program grant funds. Project components such as right of way procurement, enhanced landscaping and drainage improvements are not eligible for grant funding. Staff recommends using $318,000 of SB-1 funds to supplement the budget. Jefferson Street at Avenue 53 Roundabout Recently, the Council appropriated $225,000 to initiate the design phase of the proposed roundabout on Jefferson Street at Avenue 53 (future SilverRock Way). This roundabout is estimated to cost $2,086,000. Staff is recommending the project be funded with a mixture of Measure A, Transportation DIF, Developer Contributions, Unassigned CIP General Fund Savings, and SB-1 funds. If accepted, $357,500 of SB-1 funds would be allocated to this project. ALTERNATIVES Council may elect not to approve the Resolution and decline SB-1 funds. Prepared by: Bryan McKinney, P.E. City Engineer Approved by: Frank J. Spevacek, City Manager 58 RESOLUTION NO. 2018 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, ESTABLISHING A LIST OF PROJECTS FUNDED BY SB -1: THE ROAD REPAIR AND ACCOUNTABILITY ACT WHEREAS, Senate Bill 1 (SB - 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB - 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must include a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB - 1, in the City budget, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $675,500 in RMRA funding in Fiscal Year 2018-19 from SB - 1; and WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities and project list; and WHEREAS, the City of La Quinta uses a variety of tools and plans, including a Pavement Management System, the City of La Quinta Traffic Circulation Plan, and the City of La Quinta Pedestrian and Bicycle Master Plan, to develop the SB - 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the use of RMRA funding was openly discussed and considered by the City Council at their regular meeting on April 3, 2018; and WHEREAS, on April 17, 2018, by a majority vote of the City Council of the City of La Quinta, California, the following projects were selected: Project Name Fiscal Year Amount 1.La Quinta Village Complete Streets Improvement 2018/19 $318,000 2.Jefferson St/Ave 53 Roundabout 2018/19 $357,500 59 Resolution No. 2018- The Road Repair and Accountability Act Adopted: April 17, 2018 Page 2 of 4 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. All of the recitals above are true and correct and are incorporated herein as if set forth in full. SECTION 2. That the City Council hereby directs the City Manager to incorporate the following projects into the 2018/19 Budget as appropriate and add to the Capital Improvement Program of the 2018/19 Budget the project sheet attached hereto as “Exhibit A”. Project Number 1: Title: La Quinta Village Complete Streets Improvement Description: The proposed improvements will convert the La Quinta Village into a bicycle and pedestrian friendly, Complete Street atmosphere. The three major streets in the Village; Calle Tampico from Eisenhower Drive to Washington Street, Eisenhower Drive from Calle Tampico to Calle Sinaloa, and Calle Sinaloa/Avenue 52 from Eisenhower Drive to Washington Street; will be reduced from four lanes down to two lanes and include bicycle facilities and on-street parking. In addition, five roundabouts will be constructed in order to link the road diet segments together. Estimated Useful Life: 20 Years. Anticipated Year of Completion: September, 2020. Project Number 2: Title: Jefferson St/Ave 53 Roundabout Description: The proposed improvement will construct a modern roundabout at the intersection of Jefferson Street and Avenue 53. Estimated Useful Life: 20 Years. Anticipated Year of Completion: January, 2020. SECTION 3. This resolution shall take effect immediately upon its adoption. SECTION 4. The City Clerk shall certify to the adoption of this resolution. 60 Resolution No. 2018- The Road Repair and Accountability Act Adopted: April 17, 2018 Page 3 of 4 PASSED, APPROVED AND ADOPTED at a regular meeting of the La Quinta City Council held on this 17th day of April, 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: _________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 61 Project No.: Project Improvement Type: Description Revenue Amounts Category Carryover Appropriation Balance A/O 01/31/18 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 New Appropriation Total Appropriation General Fund - 0 Unassigned CIP GF Fund Savings - 0 Art in Public Places (APP)125,000 125,000 125,000 Measure G Sales Tax 1,000,388 779,715 - 1,000,388 SB 1 Road Maint / Rehab 230,536 230,536 318,000 689,010 1,007,010 1,237,546 Quimby Funds - 0 DIF - Community Center - 0 Infrastructure Fund 22,618 22,618 - 22,618 DIF - Transportation 430,000 343,055 - 430,000 DIF - Parks / Rec - 0 Measure A 289,900 289,900 110,990 110,990 400,890 Other: Federal ATP Grant 7,313,100 7,313,100 7,313,100 Revenue Amount Total 1,973,442 1,665,824 443,000 8,113,100 0 0 0 8,556,100 10,529,542 Expense Amounts Category Carryover Appropriation Balance A/O 01/31/18 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 New Appropriation Total Appropriation Administration 24,965 23,255 0 24,965 Engineering 1,204,253 945,890 0 1,204,253 Construction 499,300 498,899 0 499,300 Inspection 0 0 Professional 38,211 -63,123 0 38,211 Right of Way Acquisition 0 0 Other: Contingency 158,400 158,400 0 158,400 Other: Technical 48,313 48,313 0 48,313 Expense Amount Total 1,973,442 1,611,634 0 0 0 0 0 0 1,973,442 Operating Costs Category Carryover Appropriation Balance A/O 01/31/18 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 New Appropriation Total Appropriation General Fund 0 0 Other:0 0 Operating Cost Total 0 0 0 0 0 0 0 0 0 Additional Comments: Project Status:Percent Complete: Engineering 0% Construction 0% Shading represents the current Fiscal Year.Printed:4-Apr-18 The proposed improvements will convert the La Quinta Village into a bicycle and pedestrian friendly,Complete Street atmosphere.The three major streets in the Village; Calle Tampico from Eisenhower Drive to Washington Street,Eisenhower Drive from Calle Tampico to Calle Sinaloa, and Calle Sinaloa/Avenue 52 from Eisenhower Drive to Washington Street; will be reduced from four lanes down to two lanes and include bicycle facilities and on-street parking.In addition,five roundabouts will be constructed in order to link the road diet segments together. New Appropriation by Fiscal Year This project was previously the Eisenhower Drive at Montezuma Roundabout. CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL 201503 - La Quinta Village Complete Streets - A Road Diet Project Street Improvement EXHIBIT A 62 Project No.: Project Improvement Type: Description Revenue Amounts Category Carryover Appropriation Balance A/O 01/31/18 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 New Appropriation Total Appropriation General Fund 0 0 Unassigned CIP GF Fund Savings 630,650 630,650 630,650 Art in Public Places (APP)25,000 25,000 25,000 Measure G Sales Tax 0 0 SB 1 Road Maint / Rehab 357,500 357,500 357,500 Quimby Funds 0 0 DIF - Community Center 0 0 Infrastructure Fund 0 0 DIF - Transportation 225,500 225,500 0 225,500 DIF - Parks / Rec 0 0 Measure A 800,997 800,997 800,997 Other: Developer Contribution 81,970 81,970 81,970 Revenue Amount Total 225,500 225,500 1,896,117 0 0 0 0 1,896,117 2,121,617 Expense Amounts Category Carryover Appropriation Balance A/O 01/31/18 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 New Appropriation Total Appropriation Administration 9,200 9,200 0 9,200 Engineering 183,565 183,565 0 183,565 Construction 0 0 Inspection 0 0 Professional 14,300 14,300 0 14,300 Right of Way Acquisition 0 0 Other: Contingency 18,435 18,435 0 18,435 Other: Developer Reimbursement 0 0 Expense Amount Total 225,500 225,500 0 0 0 0 0 0 225,500 Operating Costs Category Carryover Appropriation Balance A/O 01/31/18 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 New Appropriation Total Appropriation General Fund 0 0 Other:0 0 Operating Cost Total 0 0 0 0 0 0 0 0 0 Additional Comments: Project Status:Percent Complete: Engineering 0% Construction 0% Shading represents the current Fiscal Year.Printed:4-Apr-18 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL 201709 - Jefferson Street at Avenue 53 Roundabout Street Improvement The proposed improvement will construct a modern roundabout at the intersection of Jefferson Street and Avenue 53. New Appropriation by Fiscal Year 63 64 City of La Quinta CITY COUNCIL MEETING: APRIL 17, 2018 STAFF REPORT AGENDA TITLE: ADOPT A RESOLUTION TO APPROVE A TWO-YEAR EXTENSION OF TIME FOR TENTATIVE TRACT MAP 2018-0001 (TTM 35060) FOR THE CANYON RIDGE PROJECT LOCATED ON THE WEST SIDE OF WASHINGTON STREET, NORTH OF AVENUE 48 RECOMMENDATION Adopt a Resolution approving a two-year time extension for Tentative Tract Map 2018- 0001 for the Canyon Ridge project located on the west side of Washington Street, north of Avenue 48, with amended conditions of approval. EXECUTIVE SUMMARY •The Tentative Tract Map (TTM) was approved in 2007, and remained active due to automatic extensions granted by the State. •The City Council approved the first two-year extension in March of 2016. •The property recently sold, and the new owner needs additional time to complete the Final Map. FISCAL IMPACT - None BACKGROUND/ANALYSIS The project encompasses 28 acres and is comprised of 74 single-family lots (Attachment 2). In 2007, the Council approved a Specific Plan (SP), Site Development Permit (SDP), and TTM. The original development company filed for bankruptcy and the project was dormant for a number of years. The SDP subsequently lapsed. In July of 2014, Council approved a SP Amendment and SDP 2013-937, which included the original site layout and amenities but new architectural styles to reflect the owner’s product types. The SP does not have a “sunset” date and remains in force. The TTM was automatically extended since 2006 because of State-mandated time extensions. In 2016, the owner filed for a two-year extension, which was approved by Council. The property sold at the end of 2017 and the current owner seeks an additional time extension as his development team evaluates the map (Attachment 1). Staff modified the TTM conditions of approval and added a condition (previously attached to the SDP), relating to joint access between the property owner and the adjacent St. CONSENT CALENDAR ITEM NO. 8 65 Francis of Assisi Church. The applicant has reviewed the amended conditions and concurs with these changes (Attachment 3). The Municipal Code allows for time extensions for TTMs. If no changes are required, the Code does not require a public hearing. As such, this item has been placed on the Consent Calendar. ALTERNATIVES The Council can approve the time extension and modify the conditions of approval to address specific Council member concerns, deny the time extension, or table the extension and provide staff with direction. Prepared by: Nicole Sauviat Criste, Consulting Planner Approved by: Gabriel Perez, Planning Manager Attachments: 1. Extension Request 2. TTM 35060 3. Draft Amended Conditions of Approval (Redlined) 66 RESOLUTION 2018 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A TWO-YEAR EXTENSION OF TIME FOR TENTATIVE TRACT MAP 35060, LOCATED ON THE WEST SIDE OF WASHINGTON STREET, NORTH OF AVENUE 48 TTM2018-0001 (TTM 35060) APPLICANT: SALAMMBO LLC APN: 643-090-024 WHEREAS, the City Council of the City of La Quinta, California did, on the 17th day of April, 2018, consider a request by Salammbo LLC for a two year extension for Tentative Tract Map 35060; and, WHEREAS, upon considering the requested extension of time, said City Council did find the following facts, findings, and reasons to justify said extension of time: 1.The Tentative Tract Map and its improvement and design, are consistent with the General Plan and Specific Plan 2006-081, as amended, in that its street design and lots are in conformance with applicable goals, policies, and will provide adequate infrastructure and public utilities. 2.The design of the subdivision and its proposed improvements are not likely to create environmental damage or substantially and avoidably injure wildlife or their habitat because the site does not contain significant biological resources. 3.The design of the subdivision and subsequent improvements are not likely to cause serious public health problems because the construction of 74 residential units will not have considerable cumulative impacts. The project is consistent with the General Plan, and the potential impacts associated with General Plan buildout. 4.The design of the subdivision and the proposed types of improvements will not conflict with easements acquired by the public at large, for access through or use of the property within the subdivision in that none presently exist and access is provided within the project and to adjacent public streets. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That the above recitations are true and constitute the Findings of the City Council for this Tentative Tract Map Extension of Time; SECTION 2. That Tentative Tract Map 35060 (TTM 2018-0001) shall expire on March 1, 2020. 67 City Council Resolution No. 2018- TTM 2018-0001 (TTM 35060) EXTENSION #2 Canyon Ridge Adopted: Page 2 of 2 SECTION 3. That the Conditions of Approval are amended as shown in Exhibit A. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this the 17th day of April, 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _________________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: _______________________________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: _______________________________________________ WILLIAM IHRKE, City Attorney City of La Quinta, California 68 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 1 of 27 GENERAL 1.The applicant agrees to defend, indemnify and hold harmless the City of La Quinta (“City”), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2.This Tentative Tract Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code §§ 66410 through 66499.58 (the “Subdivision Map Act”), and Chapter 13 of the La Quinta Municipal Code (“LQMC”). The City of La Quinta’s Municipal Code can be accessed on the City’s Web Site at www.la-quinta.org. 3.This tentative tract map shall expire two years after City Council approval, unless recorded or granted a time extension pursuant to the requirements of La Quinta Municipal Code 9.200.080 (Permit expiration and time extensions). This extension of time (TTM 2018-0001) shall expire on March 1, 2020. 4.Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies, if required: •Riverside County Fire Marshal •La Quinta Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Water Quality Management Plan(WQMP) Exemption Form – Whitewater River Region, Improvement Permit) •La Quinta Community Development Department •Riverside Co. Environmental Health Department •Desert Sands Unified School District •Coachella Valley Water District (CVWD) •Imperial Irrigation District (IID) EXHIBIT A 69 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 2 of 27 Page 2 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc • California Regional Water Quality Control Board (CRWQCB) • State Water Resources Control Board • SunLine Transit Agency • South Coast Air Quality Management District Coachella Valley (SCAQMD) The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. 5. Coverage under the State of California Construction General Permit must be obtained by the applicant; who then shall submit a copy of the Regional Water Quality Control Board’s (“RWQCB”) acknowledgment of the applicant’s Notice of Intent (“NOI”) and Waste Discharger Identification (WDID) number to the City prior to the issuance of a grading or building permit. 6. The applicant shall comply with applicable provisions of the City’s NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; the California Regional Water Quality Control Board – Colorado River Basin Region Board Order No. R7-2013-0011 and the State Water Resources Control Board’s Order No. 2012-0006-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permittee shall be required to submit a Storm Water Pollution Protection Plan (“SWPPP”) to the State Water Resources Control Board. The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. B. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. C. The applicant’s SWPPP shall include provisions for all of the following Best Management Practices (“BMPs”) (8.70.020 (Definitions), LQMC): 70 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 3 of 27 Page 3 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non-Storm Water Management. 6) Waste Management and Materials Pollution Control. D. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. E. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. F. The owner shall execute and record an agreement that provides for the perpetual maintenance and operation of all post-construction BMPs as required. 6. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 7. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual attorney’s fees incurred by the City Attorney to review, negotiate and/or modify any documents or instruments required by these conditions, if Developer requests that the City modify or revise any documents or instruments prepared initially by the City to effect these conditions. This obligation shall be paid in the time noted above without deduction or offset and Developer’s failure to make such payment shall be a material breach of the Conditions of Approval. 8. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual consultant’s fees incurred by the City for engineering and/or surveying consultants to review and/or modify any documents or instruments required by this project. This obligation shall be paid in the time noted above without deduction or offset and Developer’s failure to make such payment shall be a material breach of the Conditions of Approval. PROPERTY RIGHTS 71 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 4 of 27 Page 4 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc 6. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. Said conferred rights shall also include grant of access easement to the City of La Quinta for the purpose of graffiti removal by City staff or assigned agent in perpetuity and agreement to the method to remove graffiti and to paint over to best match existing. The applicant shall establish the aforementioned requirements in the CC&R’s for the development or other agreements as approved by the City Engineer. 7. The applicant shall offer for dedication on the Final Map all public street rights-of-way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 8. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Washington Street (Augmented Major Arterial, 132' ROW) – The standard 66 feet from the centerline of Washington Street for a total 132-foot ultimate developed right of way except an additional variable right of way dedication for a deceleration/right turn only lane at the proposed Primary Entry intersection measured 74 feet west of the centerline of Washington Street and length per Engineering Bulletin # 06-13. The required right of way shall be for a length of 248 feet plus a storage length and a transition taper dedication of an additional 150 feet to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS. 9. The applicant shall retain for private use on the Final Map all private street rights-of- way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 10. The private street rights-of-way to be retained for private use required for this development include: A. PRIVATE STREETS 1) In accordance with the City of La Quinta Municipal Code, except at the primary and secondary entry, residential streets shall have 36-foot 72 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 5 of 27 Page 5 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc travel width measured at gutter flow line to gutter flow line. The travel width may be reduced to 32 feet with parking restricted to one side, and 28 feet if on-street parking is prohibited, and provided there is adequate off-street parking for residents and visitors, and the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R’s. The CC&R’s shall be reviewed by the Engineering Division prior to recordation. 2) The reduced street widths proposed at the pedestrian paseos along the north-south streets and at intersections shall be approved by the City Engineer. The applicant is required to demonstrate that the proposed street width reductions with proposed parking provides for safe passage of vehicles particularly at T-intersections and as approved by the City Engineer. B. CUL DE SACS 1) The cul de sac shall conform to the shape shown on the tentative map with a 38-foot curb radius at the bulb or larger as shown on the tentative map. C. KNUCKLE 1) The knuckle shall conform to the shape shown on the tentative tract map except for minor revision as may be required by the City Engineer. Curve radii for curbs at all street intersections shall not be less than 25 feet and similar to the lay out shown on the rough grading plan. 11. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. Pursuant to this requirement, the Applicant shall include in the submittal packet containing the draft final map submitted for map checking, an offsite street geometric layout, drawn at 1” equals 40 feet, detailing the following design aspects: median curb line, outside curb line, lane line alignment including lane widths, left turn lanes, deceleration lane(s) and bus stop turnout(s). The geometric layout shall be accompanied with sufficient professional engineering studies to confirm the appropriate length of all proposed turn pockets and auxiliary lanes that may impact the right of way dedication required of the project and the associated landscape setback requirement 73 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 6 of 27 Page 6 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc 12. When the City Engineer determines that access rights to the proposed street rights- of-way shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such rights-of-way, the applicant shall grant the necessary rights-of-way within 60 days of a written request by the City. 13. The applicant shall offer for dedication on the Final Map a ten-foot wide public utility easement contiguous with, and along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. 14. The applicant shall create, at a minimum, perimeter landscaping setbacks along all public rights-of-way as follows: A. Washington Street (Augmented Major Arterial) - 20-foot from the R/W-P/L. The listed setback depth shall be the average depth where a meandering wall design is approved. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately-owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Map. 15. At locations where the onsite finished grade adjacent to the landscaped setback lot has an elevation differential with respect to the arterial street top of curb exceeding 11 feet, the applicant shall comply with, and accommodate, the maximum slope gradients in the parkway/setback area and meandering sidewalk requirements by either: 1) increasing the landscape setback size as needed, or 2) installing retaining walls between the sidewalk and the back of the landscaped area as needed. 16. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 17. Direct vehicular access to Washington Street from lots with frontage along Washington Street is restricted, except for those access points identified on the tentative tract map, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded final tract map. 18. The applicant shall furnish proof of easements, or written permission, as appropriate, 74 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 7 of 27 Page 7 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. In particular, the applicant shall obtain any temporary construction easement and permanent access easements for improvements at the proposed access drive on Washington Street across Lake La Quinta Drive and proposed drainage improvements from Saint Francis of Assisi Catholic Church to the north. 19. In the event that the applicant is unable to secure an access easement with Saint Francis of Assisi Church, Tentative Tract Map 35060 shall be redesigned to provide a secondary temporary emergency access and egress as approved by the Riverside County Fire Department to remain in effect until permanent access to the shared access drive at the Washington Street and Lake La Quinta intersection is permitted. The applicant shall design, enter into an agreement with the City of La Quinta and post securities for any improvements required for the permanent access and to restore the temporary emergency access to remain in effect for 5 years after recordation of the final map. Approval of Tentative Tract Map 35060 shall indemnify the City of La Quinta of any responsibility and cost to acquire the permanent access. Additionally, ingress and egress at the Primary Entry shall be provided for a 45-foot minimum design turning radius moving van as approved by the Design & Development Department 20. Prior to recording Tract, applicant shall acquire access route across property located within the subject tract. The access route shall conform to the geometric lay-out shown on Tentative Tract Map No. 35060. 21. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 22. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 23. Streets shall have vertical curbs or other approved curb configurations that will convey water without ponding, and provide lateral containment of dust and residue during street sweeping operations. If a wedge or rolled curb design is approved, the lip at the flowline shall be near vertical with a 1/8" batter and a minimum height of 75 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 8 of 27 Page 8 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc 0.1'. Unused curb cuts on any lot shall be restored to standard curb height prior to final inspection of permanent building(s) on the lot. 24. The applicant shall construct the following street improvements to conform with the General Plan (street type noted in parentheses.) A. OFF-SITE STREETS 1) Washington Street (Augmented Major Arterial; 132' R/W): No additional widening is required on the west side of the street along all frontage adjacent to the Tentative Map boundary, except at locations where additional street width is needed to accommodate: a) A deceleration/right turn only lane at Washington Street Primary Entry. The west curb face shall be located fifty six feet (56’) west of the centerline and length to be determined by a traffic study prepared for the applicant by a licensed traffic engineer per Engineering Bulletin # 06-13. As a minimum, the required deceleration lane shall be for a length of 248 feet plus calculated storage length and a transition taper of an additional 150 feet to accommodate improvements. Other required improvements in the Washington Street right-of-way and/or adjacent landscape setback area include: b) Remove Existing Bus turnout (if required by Sunline Transit and approved by the Community Development and Public Works Department) – The applicant may be required to reconstruct the curb and gutter and remove the bus turnout pavement at the existing bus stop turn out north of Avenue 47 if SunLine Transit determines that the bus stop is not required and the City concurs with that decision. The curb face shall be 48 feet from the center line of Washington Street to match the existing curb face. c) Reconstruct the curb and gutter at the northerly entry after the signal is operational at the proposed shared access drive on Washington Street and Lake La Quinta Drive intersection. Said reconstruction shall include removal of curb, gutter, pavement and all other improvements. d) All appurtenant components such as, but not limited to: curb, 76 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 9 of 27 Page 9 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc gutter, traffic control striping, legends, and signs. e) The existing 8-foot wide meandering Washington Street sidewalk shall be widened at a minimum of two locations to a minimum width of 12 feet in order to accommodate golf cart turnouts. Location and design of said turnouts shall be reviewed and approved by the City Engineer and Planning Manager. f) Reconstruction of the existing 18 - foot wide raised landscaped median along the entire boundary of the Tentative Tract Map plus variable width as needed to accommodate a left turn deceleration lane for the northbound traffic and ancillary median improvements to provide for full movements concurrent with the proposed signalized intersection at Lake La Quinta Drive and Washington Street. g) Establish a benchmark in the Washington Street right of way and file a record of the benchmark with the County of Riverside. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 2) The applicant shall install the traffic signal at the proposed shared access drive at the Washington Street/Lake La Quinta Drive intersection. The applicant is subject to a maximum of 75 % reimbursement from available funds in the City’s Development Impact Fee Program for the cost to design and construct the traffic signal. The applicant shall enter into a DIF Reimbursement Agreement with the City of La Quinta concurrent with the Subdivision Improvement Agreement for the Final Map for the amount specified in the DIF Program in effect at the time the traffic signal is accepted by the City Council. Associated with the traffic signal installation, the applicant shall install all necessary traffic signal equipment and appurtenances to interconnect the proposed traffic signal with the existing traffic signals at the Washington Street/Avenue 48 and Washington Street/Avenue 47 intersections. The traffic signal shall be designed for an eight phase operation as split phasing is undesirable. Per condition 19, in the event that the applicant is unable to secure an access easement with Saint Francis of Assisi Church, the applicant shall 77 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 10 of 27 Page 10 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc design and post securities for the construction of the traffic signal at the proposed shared access drive at the Washington Street/Lake La Quinta Drive intersection as well as the removal/restoration of the emergency ingress/egress access including but not limited to regrading the retention basin, construction of perimeter walls, and restoring curb and gutter on Washington Street. This obligation will remain in effect for 5 years after recordation of the final map unless otherwise approved by the City Engineer. 3) Cul-de-sac improvements that prevent southbound movement on the frontage road in front of St Francis Church shall be completed prior to the energization of the traffic signal at Washington Street at Lake La Quinta Drive, unless otherwise approved by the City Engineer. Improvement plans for these cul-de-sac improvements shall be approved by the City Engineer. B. PRIVATE STREETS (ON-SITE) 1) Construct 36-foot wide travel width as shown on the tentative map measured from gutter flow line to gutter flow line where the residential streets are single loaded. 2) Construct 32-foot wide travel width as shown on the tentative map measured from gutter flow line to gutter flow line, provided parking is restricted to one side and there is adequate off-street parking for residents and visitors, and the applicant makes provisions for perpetual enforcement of the restrictions. 3) Construct a 28-foot wide travel width as shown on the tentative map measured from gutter flow line to gutter flow line, provided parking is restricted and there is adequate off-street parking for residents and visitors, and the applicant makes provisions for perpetual enforcement of the restrictions. The reduced street widths proposed at the pedestrian paseos along the north-south streets and at intersections shall be approved by the City Engineer. The applicant is required to demonstrate that the proposed street width reductions with proposed parking provides for safe passage of vehicles particularly at T- intersections and as approved by the City Engineer. 4) The location of driveways of corner lots shall not be located within the curb return and away from the intersection when possible. 78 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 11 of 27 Page 11 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc 5) In the event that the applicant is unable to secure an access easement with Saint Francis of Assisi Church, Tentative Tract Map 35060 shall be redesigned to provide a secondary temporary emergency access and egress as approved by the Riverside County Fire Department to remain in effect until permanent access to the shared access drive at the Washington Street and Lake La Quinta intersection is permitted. C. PRIVATE STREETS (OFF-SITE) 1) Construct the shared access drive at the west leg of the Washington Street and Lake La Quinta Drive intersection to be a 68-foot wide travel width as shown on the rough grading plan and as conditioned herewith. The applicant’s design professional shall redesign the proposed street improvements to accommodate dual left turn lanes, one through lane and one right turn lane and to align with the existing configuration of Lake La Quinta Drive on the east side of Washington Street in an effort to provide for an eight phase signalized intersection as approved by the City Engineer. 2) Construct the Secondary Entry connection from the development to the proposed shared access drive mentioned above. The design shall be for ingress and egress for residents and emergency vehicle access as approved by the City Engineer. 3) In the event that the applicant is unable to secure an access easement with Saint Francis of Assisi Church, the applicant shall design and post sufficient securities for Items 1), 2) above and to remove/restore the emergency ingress/egress access including but not limited to regrading the retention basin, constructing perimeter walls, and restoring curb and gutter on Washington Street. This obligation will remain in effect for 5 years after recordation of the final map unless otherwise approved by the City Engineer. D. PRIVATE CUL DE SACS 1) Shall be constructed according to the lay-out shown on the tentative map with 38-foot curb radius or greater at the bulb similar to the layout shown on the rough grading plan. E. KNUCKLE 79 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 12 of 27 Page 12 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc 1) Construct the knuckle to conform to the lay-out shown in the tentative tract map, except for minor revisions as may be required by the City Engineer. 25. All gated entries shall provide for a three-car minimum stacking capacity for inbound traffic to be a minimum length of 62 feet from the 24-hour manned guard to the street; and shall provide for a full turn-around outlet for non-accepted vehicles. Where a gated entry is proposed, the applicant shall submit a detailed exhibit at a scale of 1" = 10', demonstrating that those passenger vehicles that do not gain entry into the development can safely make a full turn-around (minimum radius to be 24 feet) out onto the main street from the gated entry. Pursuant to said condition, there shall be a minimum of twenty feet width provided at the turn-around opening provided. The entry and exit shall be a minimum of 20 feet of total paved roadway surface or as approved by the Fire Department. The 24-hour manned Primary Entry Gate design shall be designed for 45-foot truck turning radius and maneuvering to provide access for large moving vans to gain access to the development as rejection of said vehicles may result in trucks backing out of the Primary Entry on to Washington Street as approved by the City Engineer and the Riverside County Fire Department. Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 26. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site-specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential 3.0" a.c./4.5" c.a.b. Shared Access Drive 4.0" a.c /5.0" c.a.b. Major Arterial 5.5" a.c./6.5" c.a.b. or the approved equivalents of alternate materials. 27. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. 80 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 13 of 27 Page 13 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 28. General access points and turning movements of traffic are limited to the following: A. Primary Entry (Washington Street): Right turn movements in and out are permitted. Left turn movements in and out are prohibited. B. Secondary Entry (Proposed Shared Access Drive): Ingress and Egress shall be provided for Residents and Emergency Vehicles. C. Proposed Shared Access Drive (Washington Street across Lake La Quinta Drive): Right turn movements in and out are permitted. Left turn movements in and out are prohibited, until signalized. 31. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid-block street lighting is not required. 32. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. FINAL MAPS 33. Prior to the City’s approval of a Final Map, the applicant shall furnish accurate mylars of the Final Map. The Final Map shall be of a 1” = 40’ scale. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as “engineer,” “surveyor,” and “architect,” refer to persons currently certified or licensed to practice their respective professions in the State of California. 34. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 35. The following improvement plans shall be prepared and submitted for review and 81 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 14 of 27 Page 14 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On-Site Rough Grading Plan 1" = 40' Horizontal B. PM10 Plan 1” = 40’ Horizontal C. WQMP (Plan submitted in Report Form) NOTE: A through C to be submitted concurrently. D. Off-Site Street Improvement/Storm Drain Plan 1" = 40' Horizontal, 1" = 4' Vertical E. Interim Off-Site Street Improvement Plans 1" = 40' Horizontal, 1" = 4' Vertical F. Off-Site Signing & Striping Plan 1” = 40’ Horizontal The Off-Site street improvement plans shall have separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. G. On-Site Street Improvements/Signing & Striping/Storm Drain Plan 1" = 40' Horizontal, 1"= 4' Vertical H. Traffic Signal Plan 1” = 20’ Horizontal NOTE: D through H to be submitted concurrently. The following plans shall be submitted to the Building and Safety Department for review and approval. The plans shall utilize the minimum scale specified, unless otherwise authorized by the Building Official in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to 82 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 15 of 27 Page 15 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc improvements required by other agencies and utility purveyors. I. On-Site Residential Precise Grading Plan 1" = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off-Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. All On-Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Engineering Department. “Rough Grading” plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and which notes the most current California Building Code accessibility requirements associated with each door. The assessment must comply with submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to the Engineering Department in conjunction with the Site Development Plan when it is submitted for plan checking. The accessibility requirements pertain to any public accessible facilities to include model homes and recreational amenities provided for the development and not to single family residences excluding model homes. In addition to the normal set of improvement plans, a “Site Development” plan is required to be submitted for approval by the Building Official and the City Engineer. 36. The City maintains standard plans, detail sheets and/or construction notes for elements of construction which can be accessed via the Online Engineering Library at the City website (www.la-quinta.org). Navigate to the Public Works Department home page and look for the Standard Drawings hyperlink. 37. The applicant shall furnish a complete set of all approved improvement plans on a storage media acceptable to the City Engineer (currently mylars). 83 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 16 of 27 Page 16 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc 38. Upon completion of construction, and prior to final acceptance of the improvements by the City, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all approved mylars previously submitted to the City, revised to reflect the as-built conditions. The applicant shall employ or retain the Engineer of Record during the construction phase of the project so that the EOR can make site visits in support of preparing "Record Drawing". However, if subsequent approved revisions have been approved by the City Engineer and reflect said "Record Drawing" conditions, the Engineer of Record may submit a letter attesting to said fact to the City Engineer in lieu of mylar submittal. IMPROVEMENT SECURITY AGREEMENTS 39. Prior to approval of any Final Map, the applicant shall construct all on and off-site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement (“SIA”) guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 40. Any Subdivision Improvement Agreement (“SIA”) entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 41. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. When improvements are phased through a “Phasing Plan,” or an administrative approval (e.g., Site Development Permits), all off-site improvements and common on- site improvements (e.g., backbone utilities, retention basins, perimeter walls, landscaping and gates) shall be constructed, or secured through a SIA, prior to the issuance of any permits in the first phase of the development, or as otherwise approved by the City Engineer. Improvements and obligations required of each subsequent phase shall either be completed, or secured through a SIA, prior to the completion of homes or the occupancy of permanent buildings within such latter phase, or as otherwise approved by the City Engineer. 84 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 17 of 27 Page 17 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc In the event the applicant fails to construct the improvements for the development, or fails to satisfy its obligations for the development in a timely manner, pursuant to the approved phasing plan, the City shall have the right to halt issuance of all permits, and/or final inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. 42. Depending on the timing of the development of this Tentative Tract Map, and the status of the off-site improvements at the time, the applicant may be required to: A. Construct certain off-site improvements. B. Construct additional off-site improvements, subject to the reimbursement of its costs by others. C. Reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative tract map. D. Secure the costs for future improvements that are to be made by others. E. To agree to any combination of these means, as the City may require. Off-Site Improvements should be completed on a first priority basis. The applicant shall complete Off-Site Improvements including the traffic signal at the Washington Street and Lake La Quinta Drive/proposed shared access drive intersection in the first phase of construction or by the 20% Building Permit (15th home) unless conditioned otherwise in these Conditions of Approval. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 43. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed construction cost estimates for all proposed on-site and off-site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. 85 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 18 of 27 Page 18 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1/2" x 11" reduction of each page of the Final Map, along with a copy of an 8-1/2" x 11" Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant’s detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. GRADING 44. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 45. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 46. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer, B. A preliminary geotechnical (“soils”) report prepared by a qualified engineer, C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC, and D. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. E. WQMP prepared by a qualified professional registered in the State of California. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. 86 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 19 of 27 Page 19 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 47. As the area to the west has an open space covenant attached to any land action, the applicant shall be required to have an independent grading monitor/inspector on site during its grading operation to verify non disturbance of any “Open Space”. The “Open Space” area shall be identified through physical means and verification of the grading monitor/inspector prior to approval of the grading permit issuance. All grading activity shall be conducted on site and shall not impact the open space property to the west. 48. Associated with the “Open Space” covenant for land to the west, this unique site requires retaining wall construction along the westerly property line. The wall heights and design shall be approved by the Planning Division along with the any other approvals required by the City for construction and design of the retaining wall. Erosion Control and Drainage Systems necessary to restrict off site flow and control erosion will be subject to City Engineer approval. Consistent with the existing “Open Space” covenant, encroachment on to the adjacent land to the west, including temporary construction access, is prohibited. 49. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 50. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six feet (6’) of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1. All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1.5") in the first eighteen inches (18") behind the curb. 51. The applicant shall minimize the differences in elevation between the adjoining properties to the north and south and the lots within this development. Applicant shall have the ability to lower pad elevations for lots 1-11 up to 3 feet and raise pad elevations for lots 25-28, 73 and 74 up to 3 feet. Pad elevations for remaining lots 87 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 20 of 27 Page 20 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc shall only be adjusted as necessary to provide for an orderly transition between lots, streets, and paseos. Where compliance within the above stated limits is impractical, the City Engineer may approve alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring-owner dissatisfaction with the grade differential. In the event that off-site grading is proposed, the applicant must submit a letter of permission from the adjacent property owner. 52. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 53. Stormwater handling shall conform with the approved hydrology and drainage report for Tract Map No. 35060. Nuisance water shall be disposed of in an approved manner. 54. The applicant shall comply with the provisions of Section 13.24.120 (Drainage), LQMC Retention Basin Design Criteria, Engineering Bulletin No. 06-16 – Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 – Underground Retention Basin Design Requirements, unless otherwise approved by the City Engineer. More specifically, stormwater falling on the site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The design storm shall be either the 1 hour, 3 hour, 6 hour or 24 hour event producing the greatest total run off. The tributary drainage area shall extend to the centerline of adjacent public streets and shall also accept upstream tributary flows for this regional sag location on Washington Street. Stormwater handling for Washington Street may require additional drainage facilities to be constructed. 55. Nuisance water shall be retained on site. Nuisance water shall be disposed of per approved methods contained in Engineering Bulletin No. 06-16 – Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements unless otherwise approved by the City Engineer. 88 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 21 of 27 Page 21 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc 56. In design of retention facilities, the percolation rate will be considered to be zero, unless otherwise approved by the City Engineer. 57. No fence or wall shall be constructed around any retention basin unless approved by the City Engineer. 58. The applicant shall relocate the maintenance access ramp for the southerly retention basin with access off of Washington Street (Lot I) to Street “E” within the development. The maintenance access ramp design shall be as approved by the City Engineer. 59. For on-site above ground common retention basins, retention depth shall be according to Engineering Bulletin No. 06-016 – Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems, unless otherwise approved by the City Engineer. Side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. Additionally, retention basin widths shall be not less than 20 feet at the bottom of the basin, unless otherwise approved by the City Engineer. 60. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B) (7), LQMC unless otherwise approved by the City Engineer. 61. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 62. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 63. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. Pursuant to the aforementioned, the applicant shall construct off-site drainage improvements and gain construction. 64. The applicant shall comply with applicable provisions for post construction runoff per the City’s NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; and the California Regional Water 89 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 22 of 27 Page 22 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc Quality Control Board – Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-2013-0011 and the State Water Resources Control Board’s Order No. 2012- 0006-DWQ. A. For post-construction urban runoff from New Development and Redevelopments Projects, the applicant shall implement requirements of the NPDES permit for the design, construction and perpetual operation and maintenance of BMPs per the approved Water Quality Management Plan (WQMP) for the project as required by the California Regional Water Quality Control Board – Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-2013-0011. B. The applicant shall implement the WQMP Design Standards per (CRWQCB- CRB) Region Board Order No. R7-2013-0011 utilizing BMPs approved by the City Engineer. A project specific WQMP shall be provided which incorporates Site Design and Treatment BMPs utilizing first flush infiltration as a preferred method of NPDES Permit Compliance for Whitewater River receiving water, as applicable. C. The developer shall execute and record a Stormwater Management/BMP Facilities Agreement that provides for the perpetual maintenance and operation of stormwater BMPs. UTILITIES 65. The applicant shall comply with the provisions of Section 13.24.110 (Utilities), LQMC. 66. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above-ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 67. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 68. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench 90 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 23 of 27 Page 23 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. CONSTRUCTION 69. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly-maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on-site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPE AND IRRIGATION 70. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 71. The applicant shall provide and maintain landscaping in the required setbacks, retention basins, common lots and park areas. 72. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. 73. Final landscaping and irrigation plans (and precise grading plans relevant to landscape areas) shall be prepared by a licensed landscape professional and shall be approved by the Planning Manager prior to issuance of the first building permit. An application for Final Landscape Plan Check shall be submitted to the Planning Division for final landscape plan review. Said plans shall include all landscaping associated with this project, including perimeter landscaping, and be in compliance with Chapter 8.13 (Water Efficient Landscaping) of the Municipal Code. The landscape and irrigation plans shall be approved by the Coachella Valley Water District and Riverside County Agriculture Commissioner prior to submittal of the final plans to the Planning Division . 74. Landscape areas shall have permanent irrigation improvements meeting the requirements of the Planning Manager and the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of curbs along public streets. 91 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 24 of 27 Page 24 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc 75. The applicant or his agent has the responsibility for proper sight distance requirements per guidelines in the AASHTO “A Policy on Geometric Design of Highways and Streets, 5th Edition or latest, in the design and/or installation of all landscaping and appurtenances abutting and within the private and public street right- of-way. PUBLIC SERVICES 76. The applicant shall provide public transit improvements as required by SunLine Transit Agency and approved by the City Engineer. MAINTENANCE 77. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 78. The applicant shall make provisions for the continuous and perpetual maintenance of all private on-site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 79. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 80. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 81. The developer shall pay school mitigation fees based on their requirements. Fees shall be paid prior to building permit issuance by the City. 82. Tentative Tract 35060 shall provide for parks through payment of an in-lieu fee, as specified in Chapter 13.48, LQMC. The in-lieu fee shall be based on the fair market value of the land within the subdivision. Land value information shall be provided to the Community Development Director, via land sale information, a current fair market value of land appraisal, or other information on land value within the subdivision. The Community Development Director may consider any subdivider-provided or other land value information source for use in calculation of the parkland fee. 92 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 25 of 27 Page 25 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc FIRE MARSHALL 83. For residential areas, approved standard fire hydrants, located at each intersection and spaced 330 feet apart with no portion of any lot frontage more than 165 feet from a hydrant. Minimum fire flow shall be 1000 GPM for a 2-hour duration at 20 PSI. Fire hydrants are also required every 660 feet on the outside of the perimeter walls. 88. Blue dot retro-reflectors shall be placed in the street 8 inches from centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 89. Any turn or turn-around requires a minimum 38-foot outside turning radius. 90. All structures shall be accessible from an approved roadway to within 150 feet of all portions of the exterior of the first floor as measured by outside path of travel. 91. The minimum dimension for access roads and gates is 18 feet clear and unobstructed width and a minimum vertical clearance of 13 feet 6 inches in height, and a turn through the center divider not to exceed every 100 feet. 92. Any gate providing access from a public roadway to a private entry roadway shall be located at least 35 feet setback from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. Where a one-way road with a single traffic lane provides access to a gate entrance, a 38-foot turning radius shall be used. 93. Gates shall be automatic, minimum 18 feet in width and shall be equipped with a rapid entry system (KNOX). Plans shall be submitted to the Fire Department for approval prior to installation. Automatic gate pins shall be rated with a shear pin force, not to exceed 30 pounds. Gates activated by the rapid entry system shall remain open until closed by the rapid entry system. 94. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. Two sets of water plans are to be submitted to the Fire Department for approval. 95. The applicant or developer shall prepare and submit to the Fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. MISCELLANEOUS 93 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 26 of 27 Page 26 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc 96. All applicable conditions/provisions of Specific Plan 2006-081 shall be in force and effect for TTM 35060. 97. The Tentative Tract Map shall be amended to include access easements between lots 47 through 52, 35 through 40, 29 through 34, 69 to 72, 65 to 68, and 58 to 61, to accommodate the pedestrian “paseos” described in the Specific Plans. The paseo easement shall be a minimum of 11 feet in width, and shall be maintained by the homeowner’s association. 98. All perimeter wall designs including height, color, material, design shall be reviewed by the Planning Commission. 99. Proposed street names, with a minimum of two alternative names per street, shall be submitted to the Planning Division for approval. The street names shall be approved prior to recordation of the final map. 100. All mitigation measures contained in Environmental Assessment 2006-579 shall be met. 101. In addition to the mitigation measure requirement for an archaeological monitor contained in Environmental Assessment 2006-579, the applicant shall coordinate with the Agua Caliente Band of Cahuilla Indians to ensure that an approved cultural monitor is present during any grubbing, earth moving or excavating activity on the undeveloped portions of the subject property. If human remains are encountered during grading and other construction excavation, work in the immediate vicinity shall cease and the County Coroner shall be contacted pursuant to State Health and Safety Code §7050.5. If significant Native American cultural resources are discovered which call for a Treatment Plan, the developer or his archaeologist shall contact the Agua Caliente Band of Cahuilla Indians (“Tribe”). If requested by the Tribe, the developer or the project archaeologist shall, in good faith, consult on the discovery and its disposition (e.g. avoidance, preservation, return of artifacts to tribe, etc.). 102. Prior to final map approval, the developer shall submit to the Planning Division for review, a copy of the proposed Covenants, Conditions, and Restrictions (CC&R’s) for the project. If Planning Manager determines City Attorney review is necessary, a deposit will be required for reimbursement of City Attorney review fees. 103. Minor lot configuration modifications required to comply with these conditions and 94 AMENDED CONDITIONS OF APPROVAL - DRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: Page 27 of 27 Page 27 of 27 S:\1600 STAFF REPORTS\z2018-04-17 FINAL WORD DOCs\C8 - (3) TTM 2018-0001 (TTM 35060) DRAFT RESO COAs.doc Fire Marshal requirements shall be reviewed and approved by the Design & Development Department. 104. Approval of production home designs and landscaping requires approval of a Site Development permit application by the Planning Commission. 105. The Planning Manager shall cause to be filed with the County Clerk a “Notice of Determination” pursuant to CEQA Guideline § 15075(a) once reviewed and approved by the City Council. The appropriate filing fee shall be paid by the developer within 24 hours of City Council approval of the tentative tract map. 106. All public agency letters received for this case are made part of the case file documents for plan checking purposes. 107. A permit from the Planning Division is required for any temporary or permanent tract signs. Uplighted tract identification signs are allowed subject to the provisions of Chapter 9.160 of the Zoning Ordinance. 108. The Design & Development Director may allow minor design changes to final map applications that include a reduction in the number of buildable lots, changes in lot sizes, relocation of common open space areas or other required public facilities (e.g., CVWD well sites, etc.) and changes in the alignment of street sections, provided the applicant submits a Substantial Compliance Application to the Public Works Department during plan check disclosing the requested changes and how the changes occurred. These changes shall be conveyed to the City Council when the map is presented for recordation consideration. 109. Prior to approval of Final Map 35060, the applicant shall provide the City with a fully executed agreement between the property owner and Saint Francis of Assisi Catholic Church, demonstrating that the parties have agreed to the timing, responsibilities and construction of an access driveway from the west end of the Church’s southern parking lot onto the secondary access along the northern property line of the Canyon Ridge project. 95 96 ATTACHMENT 1 97 98 ATTACHMENT 2 ATTACHMENT 299 100 101 102 103 104 105 106 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 1 of 28 GENERAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta (“City”), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Tract Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code §§ 66410 through 66499.58 (the “Subdivision Map Act”), and Chapter 13 of the La Quinta Municipal Code (“LQMC”). The City of La Quinta’s Municipal Code can be accessed on the City’s Web Site at www.la-quinta.org. 3. This tentative tract map shall expire two years after City Council approval, unless recorded or granted a time extension pursuant to the requirements of La Quinta Municipal Code 9.200.080 (Permit expiration and time extensions). This extension of time (TTM 2018-0001) shall expire on March 1, 2020. 4. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies, if required: • Riverside County Fire Marshal • La Quinta Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Water Quality Management Plan(WQMP) Exemption Form – Whitewater River Region, Improvement Permit) • La Quinta Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) ATTACHMENT 3 107 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 2 of 28 Page 2 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc • California Regional Water Quality Control Board (CRWQCB) • State Water Resources Control Board • SunLine Transit Agency • South Coast Air Quality Management District Coachella Valley (SCAQMD) The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. 5. Coverage under the State of California Construction General Permit must be obtained by the applicant; who then shall submit a copy of the Regional Water Quality Control Board’s (“RWQCB”) acknowledgment of the applicant’s Notice of Intent (“NOI”) and Waste Discharger Identification (WDID) number to the City prior to the issuance of a grading or building permit. 6. The applicant shall comply with applicable provisions of the City’s NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; the California Regional Water Quality Control Board – Colorado River Basin Region Board Order No. R7-2013-0011 and the State Water Resources Control Board’s Order No. 2012-0006-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permittee shall be required to submit a Storm Water Pollution Protection Plan (“SWPPP”) to the State Water Resources Control Board. The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. B. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. C. The applicant’s SWPPP shall include provisions for all of the following Best Management Practices (“BMPs”) (8.70.020 (Definitions), LQMC): 108 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 3 of 28 Page 3 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non-Storm Water Management. 6) Waste Management and Materials Pollution Control. D. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. E. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. F. The owner shall execute and record an agreement that provides for the perpetual maintenance and operation of all post-construction BMPs as required. 6. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 7. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual attorney’s fees incurred by the City Attorney to review, negotiate and/or modify any documents or instruments required by these conditions, if Developer requests that the City modify or revise any documents or instruments prepared initially by the City to effect these conditions. This obligation shall be paid in the time noted above without deduction or offset and Developer’s failure to make such payment shall be a material breach of the Conditions of Approval. 8. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual consultant’s fees incurred by the City for engineering and/or surveying consultants to review and/or modify any documents or instruments required by this project. This obligation shall be paid in the time noted above without deduction or offset and Developer’s failure to make such payment shall be a material breach of the Conditions of Approval. PROPERTY RIGHTS 109 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 4 of 28 Page 4 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc 6. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. Said conferred rights shall also include grant of access easement to the City of La Quinta for the purpose of graffiti removal by City staff or assigned agent in perpetuity and agreement to the method to remove graffiti and to paint over to best match existing. The applicant shall establish the aforementioned requirements in the CC&R’s for the development or other agreements as approved by the City Engineer. 7. The applicant shall offer for dedication on the Final Map all public street rights-of-way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 8. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Washington Street (Augmented Major Arterial, 132' ROW) – The standard 66 feet from the centerline of Washington Street for a total 132-foot ultimate developed right of way except an additional variable right of way dedication for a deceleration/right turn only lane at the proposed Primary Entry intersection measured 74 feet west of the centerline of Washington Street and length per Engineering Bulletin # 06-13. The required right of way shall be for a length of 248 feet plus a storage length and a transition taper dedication of an additional 150 feet to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS. 9. The applicant shall retain for private use on the Final Map all private street rights-of- way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 10. The private street rights-of-way to be retained for private use required for this development include: A. PRIVATE STREETS 1) In accordance with the City of La Quinta Municipal Code, except at the primary and secondary entry, residential streets shall have 36-foot 110 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 5 of 28 Page 5 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc travel width measured at gutter flow line to gutter flow line. The travel width may be reduced to 32 feet with parking restricted to one side, and 28 feet if on-street parking is prohibited, and provided there is adequate off-street parking for residents and visitors, and the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R’s. The CC&R’s shall be reviewed by the Engineering Division prior to recordation. 2) The reduced street widths proposed at the pedestrian paseos along the north-south streets and at intersections shall be approved by the City Engineer. The applicant is required to demonstrate that the proposed street width reductions with proposed parking provides for safe passage of vehicles particularly at T-intersections and as approved by the City Engineer. B. CUL DE SACS 1) The cul de sac shall conform to the shape shown on the tentative map with a 38-foot curb radius at the bulb or larger as shown on the tentative map. C. KNUCKLE 1) The knuckle shall conform to the shape shown on the tentative tract map except for minor revision as may be required by the City Engineer. Curve radii for curbs at all street intersections shall not be less than 25 feet and similar to the lay out shown on the rough grading plan. 11. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. Pursuant to this requirement, the Applicant shall include in the submittal packet containing the draft final map submitted for map checking, an offsite street geometric layout, drawn at 1” equals 40 feet, detailing the following design aspects: median curb line, outside curb line, lane line alignment including lane widths, left turn lanes, deceleration lane(s) and bus stop turnout(s). The geometric layout shall be accompanied with sufficient professional engineering studies to confirm the appropriate length of all proposed turn pockets and auxiliary lanes that may impact the right of way dedication required of the project and the associated landscape setback requirement 111 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 6 of 28 Page 6 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc 12. When the City Engineer determines that access rights to the proposed street rights- of-way shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such rights-of-way, the applicant shall grant the necessary rights-of-way within 60 days of a written request by the City. 13. The applicant shall offer for dedication on the Final Map a ten-foot wide public utility easement contiguous with, and along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. 14. The applicant shall create, at a minimum, perimeter landscaping setbacks along all public rights-of-way as follows: A. Washington Street (Augmented Major Arterial) - 20-foot from the R/W-P/L. The listed setback depth shall be the average depth where a meandering wall design is approved. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately-owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Map. 15. At locations where the onsite finished grade adjacent to the landscaped setback lot has an elevation differential with respect to the arterial street top of curb exceeding 11 feet, the applicant shall comply with, and accommodate, the maximum slope gradients in the parkway/setback area and meandering sidewalk requirements by either: 1) increasing the landscape setback size as needed, or 2) installing retaining walls between the sidewalk and the back of the landscaped area as needed. 16. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 17. Direct vehicular access to Washington Street from lots with frontage along Washington Street is restricted, except for those access points identified on the tentative tract map, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded final tract map. 18. The applicant shall furnish proof of easements, or written permission, as appropriate, 112 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 7 of 28 Page 7 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. In particular, the applicant shall obtain any temporary construction easement and permanent access easements for improvements at the proposed access drive on Washington Street across Lake La Quinta Drive and proposed drainage improvements from Saint Francis of Assisi Catholic Church to the north. 19. In the event that the applicant is unable to secure an access easement with Saint Francis of Assisi Church, Tentative Tract Map 35060 shall be redesigned to provide a secondary temporary emergency access and egress as approved by the Riverside County Fire Department to remain in effect until permanent access to the shared access drive at the Washington Street and Lake La Quinta intersection is permitted. The applicant shall design, enter into an agreement with the City of La Quinta and post securities for any improvements required for the permanent access and to restore the temporary emergency access to remain in effect for 5 years after recordation of the final map. Approval of Tentative Tract Map 35060 shall indemnify the City of La Quinta of any responsibility and cost to acquire the permanent access. Additionally, ingress and egress at the Primary Entry shall be provided for a 45-foot minimum design turning radius moving van as approved by the Community Design & Development Department and the Public Works Department. 20. Prior to recording Tract, applicant shall acquire access route across property located within the subject tract. The access route shall conform to the geometric lay-out shown on Tentative Tract Map No. 35060. 21. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 22. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 23. Streets shall have vertical curbs or other approved curb configurations that will convey water without ponding, and provide lateral containment of dust and residue during street sweeping operations. If a wedge or rolled curb design is approved, the lip at the flowline shall be near vertical with a 1/8" batter and a minimum height of 113 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 8 of 28 Page 8 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc 0.1'. Unused curb cuts on any lot shall be restored to standard curb height prior to final inspection of permanent building(s) on the lot. 24. The applicant shall construct the following street improvements to conform with the General Plan (street type noted in parentheses.) A. OFF-SITE STREETS 1) Washington Street (Augmented Major Arterial; 132' R/W): No additional widening is required on the west side of the street along all frontage adjacent to the Tentative Map boundary, except at locations where additional street width is needed to accommodate: a) A deceleration/right turn only lane at Washington Street Primary Entry. The west curb face shall be located fifty six feet (56’) west of the centerline and length to be determined by a traffic study prepared for the applicant by a licensed traffic engineer per Engineering Bulletin # 06-13. As a minimum, the required deceleration lane shall be for a length of 248 feet plus calculated storage length and a transition taper of an additional 150 feet to accommodate improvements. Other required improvements in the Washington Street right-of-way and/or adjacent landscape setback area include: b) Remove Existing Bus turnout (if required by Sunline Transit and approved by the Community Development and Public Works Department) – The applicant may be required to reconstruct the curb and gutter and remove the bus turnout pavement at the existing bus stop turn out north of Avenue 47 if SunLine Transit determines that the bus stop is not required and the City concurs with that decision. The curb face shall be 48 feet from the center line of Washington Street to match the existing curb face. c) Reconstruct the curb and gutter at the northerly entry after the signal is operational at the proposed shared access drive on Washington Street and Lake La Quinta Drive intersection. Said reconstruction shall include removal of curb, gutter, pavement and all other improvements. d) All appurtenant components such as, but not limited to: curb, 114 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 9 of 28 Page 9 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc gutter, traffic control striping, legends, and signs. e) The existing 8-foot wide meandering Washington Street sidewalk shall be widened at a minimum of two locations to a minimum width of 12 feet in order to accommodate golf cart turnouts. Location and design of said turnouts shall be reviewed and approved by the City Engineer and Community DevelopmentPlanning DirectorManager. f) Reconstruction of the existing 18 - foot wide raised landscaped median along the entire boundary of the Tentative Tract Map plus variable width as needed to accommodate a left turn deceleration lane for the northbound traffic and ancillary median improvements to provide for full movements concurrent with the proposed signalized intersection at Lake La Quinta Drive and Washington Street. g) Establish a benchmark in the Washington Street right of way and file a record of the benchmark with the County of Riverside. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 2) The applicant shall install the traffic signal at the proposed shared access drive at the Washington Street/Lake La Quinta Drive intersection. The applicant is subject to a maximum of 75 % reimbursement from available funds in the City’s Development Impact Fee Program for the cost to design and construct the traffic signal. The applicant shall enter into a DIF Reimbursement Agreement with the City of La Quinta concurrent with the Subdivision Improvement Agreement for the Final Map for the amount specified in the DIF Program in effect at the time the traffic signal is accepted by the City Council. Associated with the traffic signal installation, the applicant shall install all necessary traffic signal equipment and appurtenances to interconnect the proposed traffic signal with the existing traffic signals at the Washington Street/Avenue 48 and Washington Street/Avenue 47 intersections. The traffic signal shall be designed for an eight phase operation as split phasing is undesirable. Per condition 19, in the event that the applicant is unable to secure an 115 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 10 of 28 Page 10 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc access easement with Saint Francis of Assisi Church, the applicant shall design and post securities for the construction of the traffic signal at the proposed shared access drive at the Washington Street/Lake La Quinta Drive intersection as well as the removal/restoration of the emergency ingress/egress access including but not limited to regrading the retention basin, construction of perimeter walls, and restoring curb and gutter on Washington Street. This obligation will remain in effect for 5 years after recordation of the final map unless otherwise approved by the City Engineer. 3) Cul-de-sac improvements that prevent southbound movement on the frontage road in front of St Francis Church shall be completed prior to the energization of the traffic signal at Washington Street at Lake La Quinta Drive, unless otherwise approved by the City Engineer. Improvement plans for these cul-de-sac improvements shall be approved by the City Engineer. B. PRIVATE STREETS (ON-SITE) 1) Construct 36-foot wide travel width as shown on the tentative map measured from gutter flow line to gutter flow line where the residential streets are single loaded. 2) Construct 32-foot wide travel width as shown on the tentative map measured from gutter flow line to gutter flow line, provided parking is restricted to one side and there is adequate off-street parking for residents and visitors, and the applicant makes provisions for perpetual enforcement of the restrictions. 3) Construct a 28-foot wide travel width as shown on the tentative map measured from gutter flow line to gutter flow line, provided parking is restricted and there is adequate off-street parking for residents and visitors, and the applicant makes provisions for perpetual enforcement of the restrictions. The reduced street widths proposed at the pedestrian paseos along the north-south streets and at intersections shall be approved by the City Engineer. The applicant is required to demonstrate that the proposed street width reductions with proposed parking provides for safe passage of vehicles particularly at T- intersections and as approved by the City Engineer. 4) The location of driveways of corner lots shall not be located within the 116 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 11 of 28 Page 11 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc curb return and away from the intersection when possible. 5) In the event that the applicant is unable to secure an access easement with Saint Francis of Assisi Church, Tentative Tract Map 35060 shall be redesigned to provide a secondary temporary emergency access and egress as approved by the Riverside County Fire Department to remain in effect until permanent access to the shared access drive at the Washington Street and Lake La Quinta intersection is permitted. C. PRIVATE STREETS (OFF-SITE) 1) Construct the shared access drive at the west leg of the Washington Street and Lake La Quinta Drive intersection to be a 68-foot wide travel width as shown on the rough grading plan and as conditioned herewith. The applicant’s design professional shall redesign the proposed street improvements to accommodate dual left turn lanes, one through lane and one right turn lane and to align with the existing configuration of Lake La Quinta Drive on the east side of Washington Street in an effort to provide for an eight phase signalized intersection as approved by the City Engineer. 2) Construct the Secondary Entry connection from the development to the proposed shared access drive mentioned above. The design shall be for ingress and egress for residents and emergency vehicle access as approved by the City Engineer. 3) In the event that the applicant is unable to secure an access easement with Saint Francis of Assisi Church, the applicant shall design and post sufficient securities for Items 1), 2) above and to remove/restore the emergency ingress/egress access including but not limited to regrading the retention basin, constructing perimeter walls, and restoring curb and gutter on Washington Street. This obligation will remain in effect for 5 years after recordation of the final map unless otherwise approved by the City Engineer. D. PRIVATE CUL DE SACS 1) Shall be constructed according to the lay-out shown on the tentative map with 38-foot curb radius or greater at the bulb similar to the layout shown on the rough grading plan. 117 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 12 of 28 Page 12 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc E. KNUCKLE 1) Construct the knuckle to conform to the lay-out shown in the tentative tract map, except for minor revisions as may be required by the City Engineer. 25. All gated entries shall provide for a three-car minimum stacking capacity for inbound traffic to be a minimum length of 62 feet from the 24-hour manned guard to the street; and shall provide for a full turn-around outlet for non-accepted vehicles. Where a gated entry is proposed, the applicant shall submit a detailed exhibit at a scale of 1" = 10', demonstrating that those passenger vehicles that do not gain entry into the development can safely make a full turn-around (minimum radius to be 24 feet) out onto the main street from the gated entry. Pursuant to said condition, there shall be a minimum of twenty feet width provided at the turn-around opening provided. The entry and exit shall be a minimum of 20 feet of total paved roadway surface or as approved by the Fire Department. The 24-hour manned Primary Entry Gate design shall be designed for 45-foot truck turning radius and maneuvering to provide access for large moving vans to gain access to the development as rejection of said vehicles may result in trucks backing out of the Primary Entry on to Washington Street as approved by the City Engineer and the Riverside County Fire Department. Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 26. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site-specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential 3.0" a.c./4.5" c.a.b. Shared Access Drive 4.0" a.c /5.0" c.a.b. Major Arterial 5.5" a.c./6.5" c.a.b. or the approved equivalents of alternate materials. 27. The applicant shall submit current mix designs (less than two years old at the time of 118 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 13 of 28 Page 13 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 28. General access points and turning movements of traffic are limited to the following: A. Primary Entry (Washington Street): Right turn movements in and out are permitted. Left turn movements in and out are prohibited. B. Secondary Entry (Proposed Shared Access Drive): Ingress and Egress shall be provided for Residents and Emergency Vehicles. C. Proposed Shared Access Drive (Washington Street across Lake La Quinta Drive): Right turn movements in and out are permitted. Left turn movements in and out are prohibited, until signalized. 31. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid-block street lighting is not required. 32. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. FINAL MAPS 33. Prior to the City’s approval of a Final Map, the applicant shall furnish accurate mylars of the Final Map. The Final Map shall be of a 1” = 40’ scale. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as “engineer,” “surveyor,” and “architect,” refer to persons currently certified or licensed to practice their respective professions in the State of California. 34. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 119 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 14 of 28 Page 14 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc 35. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On-Site Rough Grading Plan 1" = 40' Horizontal B. PM10 Plan 1” = 40’ Horizontal C. WQMP (Plan submitted in Report Form) NOTE: A through C to be submitted concurrently. D. Off-Site Street Improvement/Storm Drain Plan 1" = 40' Horizontal, 1" = 4' Vertical E. Interim Off-Site Street Improvement Plans 1" = 40' Horizontal, 1" = 4' Vertical F. Off-Site Signing & Striping Plan 1” = 40’ Horizontal The Off-Site street improvement plans shall have separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. G. On-Site Street Improvements/Signing & Striping/Storm Drain Plan 1" = 40' Horizontal, 1"= 4' Vertical H. Traffic Signal Plan 1” = 20’ Horizontal NOTE: D through H to be submitted concurrently. The following plans shall be submitted to the Building and Safety Department for review and approval. The plans shall utilize the minimum scale specified, unless otherwise authorized by the Building Official in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be 120 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 15 of 28 Page 15 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. I. On-Site Residential Precise Grading Plan 1" = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off-Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. All On-Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Engineering Department. “Rough Grading” plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and which notes the most current California Building Code accessibility requirements associated with each door. The assessment must comply with submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to the Engineering Department in conjunction with the Site Development Plan when it is submitted for plan checking. The accessibility requirements pertain to any public accessible facilities to include model homes and recreational amenities provided for the development and not to single family residences excluding model homes. In addition to the normal set of improvement plans, a “Site Development” plan is required to be submitted for approval by the Building Official and the City Engineer. 36. The City maintains standard plans, detail sheets and/or construction notes for elements of construction which can be accessed via the Online Engineering Library at the City website (www.la-quinta.org). Navigate to the Public Works Department home page and look for the Standard Drawings hyperlink. 37. The applicant shall furnish a complete set of all approved improvement plans on a 121 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 16 of 28 Page 16 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc storage media acceptable to the City Engineer (currently mylars). 38. Upon completion of construction, and prior to final acceptance of the improvements by the City, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all approved mylars previously submitted to the City, revised to reflect the as-built conditions. The applicant shall employ or retain the Engineer of Record during the construction phase of the project so that the EOR can make site visits in support of preparing "Record Drawing". However, if subsequent approved revisions have been approved by the City Engineer and reflect said "Record Drawing" conditions, the Engineer of Record may submit a letter attesting to said fact to the City Engineer in lieu of mylar submittal. IMPROVEMENT SECURITY AGREEMENTS 39. Prior to approval of any Final Map, the applicant shall construct all on and off-site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement (“SIA”) guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 40. Any Subdivision Improvement Agreement (“SIA”) entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 41. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. When improvements are phased through a “Phasing Plan,” or an administrative approval (e.g., Site Development Permits), all off-site improvements and common on- site improvements (e.g., backbone utilities, retention basins, perimeter walls, landscaping and gates) shall be constructed, or secured through a SIA, prior to the issuance of any permits in the first phase of the development, or as otherwise approved by the City Engineer. Improvements and obligations required of each subsequent phase shall either be completed, or secured through a SIA, prior to the completion of homes or the 122 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 17 of 28 Page 17 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc occupancy of permanent buildings within such latter phase, or as otherwise approved by the City Engineer. In the event the applicant fails to construct the improvements for the development, or fails to satisfy its obligations for the development in a timely manner, pursuant to the approved phasing plan, the City shall have the right to halt issuance of all permits, and/or final inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. 42. Depending on the timing of the development of this Tentative Tract Map, and the status of the off-site improvements at the time, the applicant may be required to: A. Construct certain off-site improvements. B. Construct additional off-site improvements, subject to the reimbursement of its costs by others. C. Reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative tract map. D. Secure the costs for future improvements that are to be made by others. E. To agree to any combination of these means, as the City may require. Off-Site Improvements should be completed on a first priority basis. The applicant shall complete Off-Site Improvements including the traffic signal at the Washington Street and Lake La Quinta Drive/proposed shared access drive intersection in the first phase of construction or by the 20% Building Permit (15th home) unless conditioned otherwise in these Conditions of Approval. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 43. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed construction cost estimates for all proposed on-site and off-site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. 123 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 18 of 28 Page 18 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1/2" x 11" reduction of each page of the Final Map, along with a copy of an 8-1/2" x 11" Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant’s detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. GRADING 44. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 45. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 46. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer, B. A preliminary geotechnical (“soils”) report prepared by a qualified engineer, C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC, and D. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. E. WQMP prepared by a qualified professional registered in the State of California. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. 124 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 19 of 28 Page 19 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 47. As the area to the west has an open space covenant attached to any land action, the applicant shall be required to have an independent grading monitor/inspector on site during its grading operation to verify non disturbance of any “Open Space”. The “Open Space” area shall be identified through physical means and verification of the grading monitor/inspector prior to approval of the grading permit issuance. All grading activity shall be conducted on site and shall not impact the open space property to the west. 48. Associated with the “Open Space” covenant for land to the west, this unique site requires retaining wall construction along the westerly property line. The wall heights and design shall be approved by the Community Development DepartmentPlanning Division along with the any other approvals required by the City for construction and design of the retaining wall. Erosion Control and Drainage Systems necessary to restrict off site flow and control erosion will be subject to City Engineer approval. Consistent with the existing “Open Space” covenant, encroachment on to the adjacent land to the west, including temporary construction access, is prohibited. 49. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 50. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six feet (6’) of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1. All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1.5") in the first eighteen inches (18") behind the curb. 51. The applicant shall minimize the differences in elevation between the adjoining 125 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 20 of 28 Page 20 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc properties to the north and south and the lots within this development. Applicant shall have the ability to lower pad elevations for lots 1-11 up to 3 feet and raise pad elevations for lots 25-28, 73 and 74 up to 3 feet. Pad elevations for remaining lots shall only be adjusted as necessary to provide for an orderly transition between lots, streets, and paseos. Where compliance within the above stated limits is impractical, the City Engineer may approve alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring-owner dissatisfaction with the grade differential. In the event that off-site grading is proposed, the applicant must submit a letter of permission from the adjacent property owner. 52. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 53. Stormwater handling shall conform with the approved hydrology and drainage report for Tract Map No. 35060. Nuisance water shall be disposed of in an approved manner. 54. The applicant shall comply with the provisions of Section 13.24.120 (Drainage), LQMC Retention Basin Design Criteria, Engineering Bulletin No. 06-16 – Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 – Underground Retention Basin Design Requirements, unless otherwise approved by the City Engineer. More specifically, stormwater falling on the site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The design storm shall be either the 1 hour, 3 hour, 6 hour or 24 hour event producing the greatest total run off. The tributary drainage area shall extend to the centerline of adjacent public streets and shall also accept upstream tributary flows for this regional sag location on Washington Street. Stormwater handling for Washington Street may require additional drainage facilities to be constructed. 55. Nuisance water shall be retained on site. Nuisance water shall be disposed of per approved methods contained in Engineering Bulletin No. 06-16 – Hydrology Report 126 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 21 of 28 Page 21 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements unless otherwise approved by the City Engineer. 56. In design of retention facilities, the percolation rate will be considered to be zero, unless otherwise approved by the City Engineer. 57. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 58. The applicant shall relocate the maintenance access ramp for the southerly retention basin with access off of Washington Street (Lot I) to Street “E” within the development. The maintenance access ramp design shall be as approved by the City Engineer. 59. For on-site above ground common retention basins, retention depth shall be according to Engineering Bulletin No. 06-016 – Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems, unless otherwise approved by the City Engineer. Side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. Additionally, retention basin widths shall be not less than 20 feet at the bottom of the basin, unless otherwise approved by the City Engineer. 60. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B) (7), LQMC unless otherwise approved by the City Engineer. 61. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 62. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 63. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. Pursuant to the aforementioned, the applicant shall construct off-site drainage improvements and gain construction. 127 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 22 of 28 Page 22 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc 64. The applicant shall comply with applicable provisions for post construction runoff per the City’s NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; and the California Regional Water Quality Control Board – Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-2013-0011 and the State Water Resources Control Board’s Order No. 2012- 0006-DWQ. A. For post-construction urban runoff from New Development and Redevelopments Projects, the applicant shall implement requirements of the NPDES permit for the design, construction and perpetual operation and maintenance of BMPs per the approved Water Quality Management Plan (WQMP) for the project as required by the California Regional Water Quality Control Board – Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-2013-0011. B. The applicant shall implement the WQMP Design Standards per (CRWQCB- CRB) Region Board Order No. R7-2013-0011 utilizing BMPs approved by the City Engineer. A project specific WQMP shall be provided which incorporates Site Design and Treatment BMPs utilizing first flush infiltration as a preferred method of NPDES Permit Compliance for Whitewater River receiving water, as applicable. C. The developer shall execute and record a Stormwater Management/BMP Facilities Agreement that provides for the perpetual maintenance and operation of stormwater BMPs. UTILITIES 65. The applicant shall comply with the provisions of Section 13.24.110 (Utilities), LQMC. 66. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above-ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 67. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. 128 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 23 of 28 Page 23 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 68. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. CONSTRUCTION 69. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly-maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on-site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPE AND IRRIGATION 70. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 71. The applicant shall provide and maintain landscaping in the required setbacks, retention basins, common lots and park areas. 72. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. 73. Final landscaping and irrigation plans (and precise grading plans relevant to landscape areas) shall be prepared by a licensed landscape professional and shall be reviewed by the ALRC and approved by the Community Development DirectorPlanning Manager prior to issuance of the first building permit. An application for Final Landscape Plan Check shall be submitted to the Community Development DepartmentPlanning Division for final landscape plan review. Said plans shall include all landscaping associated with this project, including perimeter landscaping, and be in compliance with Chapter 8.13 (Water Efficient Landscaping) of the Municipal Code. The landscape and irrigation plans shall be approved by the Coachella Valley Water District and Riverside County Agriculture Commissioner prior to submittal of 129 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 24 of 28 Page 24 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc the final plans to the Planning Division .Community Development Department. 74.73. 75.74. Landscape areas shall have permanent irrigation improvements meeting the requirements of the Community Development DirectorPlanning Manager and the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of curbs along public streets. 76.75. The applicant or his agent has the responsibility for proper sight distance requirements per guidelines in the AASHTO “A Policy on Geometric Design of Highways and Streets, 5th Edition or latest, in the design and/or installation of all landscaping and appurtenances abutting and within the private and public street right- of-way. PUBLIC SERVICES 77.76. The applicant shall provide public transit improvements as required by SunLine Transit Agency and approved by the City Engineer. MAINTENANCE 78.77. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 79.78. The applicant shall make provisions for the continuous and perpetual maintenance of all private on-site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 80.79. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 81.80. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 82.81. The developer shall pay school mitigation fees based on their requirements. Fees shall be paid prior to building permit issuance by the City. 130 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 25 of 28 Page 25 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc 83.82. Tentative Tract 35060 shall provide for parks through payment of an in-lieu fee, as specified in Chapter 13.48, LQMC. The in-lieu fee shall be based on the fair market value of the land within the subdivision. Land value information shall be provided to the Community Development Director, via land sale information, a current fair market value of land appraisal, or other information on land value within the subdivision. The Community Development Director may consider any subdivider- provided or other land value information source for use in calculation of the parkland fee. FIRE MARSHALL 84.83. For residential areas, approved standard fire hydrants, located at each intersection and spaced 330 feet apart with no portion of any lot frontage more than 165 feet from a hydrant. Minimum fire flow shall be 1000 GPM for a 2-hour duration at 20 PSI. Fire hydrants are also required every 660 feet on the outside of the perimeter walls. 88. Blue dot retro-reflectors shall be placed in the street 8 inches from centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 89. Any turn or turn-around requires a minimum 38-foot outside turning radius. 90. All structures shall be accessible from an approved roadway to within 150 feet of all portions of the exterior of the first floor as measured by outside path of travel. 91. The minimum dimension for access roads and gates is 18 feet clear and unobstructed width and a minimum vertical clearance of 13 feet 6 inches in height, and a turn through the center divider not to exceed every 100 feet. 92. Any gate providing access from a public roadway to a private entry roadway shall be located at least 35 feet setback from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. Where a one-way road with a single traffic lane provides access to a gate entrance, a 38-foot turning radius shall be used. 93. Gates shall be automatic, minimum 18 feet in width and shall be equipped with a rapid entry system (KNOX). Plans shall be submitted to the Fire Department for approval prior to installation. Automatic gate pins shall be rated with a shear pin force, not to exceed 30 pounds. Gates activated by the rapid entry system shall remain open until closed by the rapid entry system. 94. The required water system, including fire hydrants, shall be installed and accepted by 131 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 26 of 28 Page 26 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc the appropriate water agency prior to any combustible building material being placed on an individual lot. Two sets of water plans are to be submitted to the Fire Department for approval. 95. The applicant or developer shall prepare and submit to the Fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. MISCELLANEOUS 96. All applicable conditions/provisions of Specific Plan 2006-081 shall be in force and effect for TTM 35060. 97. The Tentative Tract Map shall be amended to include access easements between lots 47 through 52, 35 through 40, 29 through 34, 69 to 72, 65 to 68, and 58 to 61, to accommodate the pedestrian “paseos” described in the Specific Plans. The paseo easement shall be a minimum of 11 feet in width, and shall be maintained by the homeowner’s association. 98. All perimeter wall designs including height, color, material, design shall be reviewed by the Architecture and Landscape Review Committee and the Planning Commission. 99. Proposed street names, with a minimum of two alternative names per street, shall be submitted to the Community Development DepartmentPlanning Division for approval. The street names shall be approved prior to recordation of the final map. 100. All mitigation measures contained in Environmental Assessment 2006-579 shall be met. 101. In addition to the mitigation measure requirement for an archaeological monitor contained in Environmental Assessment 2006-579, the applicant shall coordinate with the Agua Caliente Band of Cahuilla Indians to ensure that an approved cultural monitor is present during any grubbing, earth moving or excavating activity on the undeveloped portions of the subject property. If human remains are encountered during grading and other construction excavation, work in the immediate vicinity shall cease and the County Coroner shall be contacted pursuant to State Health and Safety Code §7050.5. If significant Native American cultural resources are discovered which call for a Treatment Plan, the developer or his archaeologist shall contact the Agua Caliente Band of Cahuilla Indians (“Tribe”). If 132 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 27 of 28 Page 27 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc requested by the Tribe, the developer or the project archaeologist shall, in good faith, consult on the discovery and its disposition (e.g. avoidance, preservation, return of artifacts to tribe, etc.). 102. Prior to final map approval, the developer shall submit to the Community Development Department Planning Division for review, a copy of the proposed Covenants, Conditions, and Restrictions (CC&R’s) for the project. If Community Development DirectorPlanning Manager determines City Attorney review is necessary, a deposit will be required for reimbursement of City Attorney review fees. 103. Minor lot configuration modifications required to comply with these conditions and Fire Marshal requirements shall be reviewed and approved by the Community Development Department and Public WorksDesign & Development Department. 104. Approval of production home designs and landscaping requires approval of a Site Development permit application by the Planning Commission. 105. The Community Development DirectorPlanning Manager shall cause to be filed with the County Clerk a “Notice of Determination” pursuant to CEQA Guideline § 15075(a) once reviewed and approved by the City Council. The appropriate filing fee shall be paid by the developer within 24 hours of City Council approval of the tentative tract map. 106. All public agency letters received for this case are made part of the case file documents for plan checking purposes. 107. A permit from the Community Development DepartmentPlanning Division is required for any temporary or permanent tract signs. Uplighted tract identification signs are allowed subject to the provisions of Chapter 9.160 of the Zoning Ordinance. 108. The Community Development and Public WorksDesign & Development Directors may allow minor design changes to final map applications that include a reduction in the number of buildable lots, changes in lot sizes, relocation of common open space areas or other required public facilities (e.g., CVWD well sites, etc.) and changes in the alignment of street sections, provided the applicant submits a Substantial Compliance Application to the Public Works Department during plan check disclosing the requested changes and how the changes occurred. These changes shall be conveyed to the City Council when the map is presented for recordation consideration. 109. Prior to approval of Final Map 35060, the applicant shall provide the City with a fully 133 AMENDED CONDITIONS OF APPROVAL - APPROVEDDRAFT TENTATIVE TRACT MAP 2015-0009 (TTM 35060) CANYON RIDGE ADOPTED: MARCH 1, 2016 Page 28 of 28 Page 28 of 28 S:\1600 STAFF REPORTS\C8 - (6) TTM 2018-0001 (TTM 35060) ATTACH 3 DRAFT REDLINE COAs.doc executed agreement between West Coast Housing Partnersthe property owner and Saint Francis of Assisi Catholic Church, demonstrating that the parties have agreed to the timing, responsibilities and construction of an access driveway from the west end of the Church’s southern parking lot onto the secondary access along the northern property line of the Canyon Ridge project. 134 City of La Quinta CITY COUNCIL MEETING: April 17, 2018 STAFF REPORT AGENDA TITLE: EXCUSE ABSENCE FOR PLANNING COMMISSIONER CURRIE FROM THE APRIL 10, 2018 PLANNING COMMISSION MEETING RECOMMENDATION Excuse absence for Planning Commissioner Currie from the April 10, 2018 Planning Commission meeting. EXECUTIVE SUMMARY Commissioner Currie requested to be excused from the April 10, 2018 Planning Commission meeting due to illness. Commission Currie has one prior excused absence during her term. FISCAL IMPACT No meeting attendance compensation is paid to absent members. BACKGROUND/ANALYSIS The Municipal Code states: “If any member of a board, commission or committee absents him/herself from two consecutive regular meetings, or absents him/herself from a total of three regular meetings within any fiscal year, his/her office shall become vacant and shall be filled as any other vacancy. A board, commission or committee member may request advance permission from the city council to be absent at one or more regular meetings due to extenuating circumstances, and/or may request the city council to excuse an absence after-the-fact where such extenuating circumstances prevented the member from seeking advance permission to be absent. If such permission or excuse is granted by the city council, the absence shall not be counted toward the above-stated limitations on absences.” ALTERNATIVES Council may deny this request, which would result in the absence being counted toward the commissioner’s limitation on absence as noted above. Prepared by: Pam Nieto, Deputy City Clerk Approved by: Susan Maysels, City Clerk CONSENT CALENDAR ITEM NO. 9 135 136 City of La Quinta CITY COUNCIL MEETING: April 17, 2018 STAFF REPORT AGENDA TITLE: DISCUSS FACILITIES DEPARTMENT ASSESSMENT REVIEW RECOMMENDATION Discuss the findings and recommendations of the Facilities Department Assessment. EXECUTIVE SUMMARY In September 2017, Council approved Amendment No. 1 to the Professional Services Agreement with Henson Consulting Group (HCG) to conduct an assessment of the Facilities Department. The goal of the Facilities Department Assessment is to improve the quality and response times of services while keeping costs neutral. The recommendations focus on creating lean high performing teams, establishing higher service level expectations, increasing preventive maintenance enhancing resource allocation, and providing tools, equipment, and facilities. Fully implementing the recommendations would require four new positions: three maintenance workers and one electrician. FISCAL IMPACT The estimated fiscal impact for the first year is a net savings of $5,013. However, over a ten-year period, the overall net cost is estimated to be an additional $1,067 per year for a cumulative cost of $10,667; this includes long-term pension costs for the recommended new positions. BACKGROUND/ANALYSIS In 2017/18, the City began to invest Measure G funds to accelerate the renovation of the north La Quinta landscapes; these improved landscapes must then be maintained. Additionally, Council and the community have expressed concerns about the maintenance of the citywide the Lighting & Landscape District 89-1 properties (L&L), which include medians, parkways, and retention basins. In 2017, staff recommended an assessment of the Facilities Department to provide a third-party analysis of how the Department can provide better service for the L&L, buildings, parks, and streets while also keeping the operations costs neutral. Council approved Amendment No. 1 to the HGC Professional Services Agreement in September STUDY SESSION ITEM NO. 1 137 2017 to increase the contract but not to exceed the amount of $47,800 to conduct said assessment. HCG initiated the assessment by reviewing staff levels, contractors, budgets, and current levels of service. They also compared costs and levels of service with other similar municipalities. A project action team (PAT) was formed that consisted of members from all levels of the Department. HCG worked closely with the PAT and collaborated with Finance, Community Resources and the City Manager’s office to gather necessary information for analysis. The HCG/PAT findings focus on four categories that include: creating Lean High- Performing Teams; elevating Service Level Expectations; establishing Preventive Maintenance and Resource Allocations; and providing the necessary Tools, Equipment, and Facilities. Lean High-Performing Teams: Promote certification programs to up-level staff performance and provide professional growth. Create career path opportunities through professional development, mentorships, and movement possibilities across divisions and departments. Modify shift schedules to improve necessary coverage citywide. Service Level Expectations: Reorganize the Department to better align core disciplines/services. Increase staff by four new positions to achieve higher-level service expectations. Augment the administrative support for managers and supervisors, contract administration, and data collection/analysis to improve decision-making, resource allocation, and performance tracking. Improve the bid process and contract management to prioritize both service quality and cost. Preventive Maintenance and Resource Allocation: Implement a preventive maintenance schedule for each City facility to better manage assets. Prioritize citywide work orders to increase preventative and predictive scheduled maintenance. Better define the services to be performed by staff and by contractors. Outsource commodity-type and specialized services while bring in-house technical services such as landscape lighting and irrigation management. Out-source services that detract from completing scheduled preventive maintenance. Tools, Equipment, and Facilities: Establish an inventory of tools and equipment for each crew-member and/or vehicle to increase productivity and reduce inefficiencies. Provide and manage an inventory of parts and hardware at the Corporate Yard for rapid deployment to increase productivity and reduce inefficiencies. Scope, design, and build a new Corporation Yard to meet current and future needs. 138 The HCG/PAT team also provided recommendations regarding the services the Facilities Department should provide with in-house staff and the services that should be contracted. Implementing these recommendations would require four new full-time equivalents (FTEs); there would be a corresponding reduction in contract services. HGC and Finance then projected the fiscal impact of adding these positions while reducing contract costs. They project a net cost savings of $5,013 to the General Fund in the first year, a net cost savings of $2,237 in the second year, and then modest net annual increased costs in later years due to anticipated annual step increases per the City’s Salary Schedule. The cumulative 10-year impact is $10,667 or $1,067 per year. Appendix B of the HCG report presents the 10-year financial analysis. Prepared by: Steve Howlett, Facilities Director Approved by: Frank J. Spevacek, City Manager Attachment: 1. City of La Quinta - 2018 Facilities Department Assessment 139 140 HENSON Consulting Group Introduction This report provides a summary overview of the 2018 Facilities Department Assessment conducted by Henson Consulting Group in collaboration with the City of La Quinta Facilities Department, and other staff from the City Manager’s Office, Finance Department, and Community Resources Department. This report utilizes infographics to tell a story about the critical role the Facilities Department plays in promoting and protecting what is most “sacred” to the City Council, and how the City can equip the Department with the tools and resources needed to effectively manage and improve the City’s assets at an exciting time when new high quality development is on the immediate horizon for the City. The fundamental question is: “How do we improve the quality and timeliness of services while keeping costs neutral?” The findings and recommendations in this report address that question. Key Questions for Council As depicted later in this report, Henson Consulting Group presents several key findings and recommendations for review and consideration by the City’s Executive Team in its role to manage and administer the City. Relevant to the fundamental question presented above, three key policy questions for the Council to consider during its review of the assessment are: >Contracts: What policy adjustments can the Council make to ensure the City is contracting with the most qualified vendors at competitive costs while complying with state law and local policies? >Organizational Structure: How can the Department’s organizational structure be fine-tuned to improve the quality and timeliness of services while keeping costs neutral? >Corporate Yard: What are the financial requirements to design and build a new Corporate Yard? Inside This Report 1 Introduction 1 Key Questions for Council 2 “What is Sacred to Us?” 3 Why Now? 6 Goals & Process 8 Assessment Findings 9 Recommendations Appendices A Current / Recommended Organizational Charts B In-house / Outsource Data & Analysis C Preventative Maintenance & Resource Allocation D Equipping Trucks / Crews E Corporate Yard Photo Survey The fundamental question is: “How do we improve the quality and timeliness of services while keeping costs neutral?” City of La Quinta 2018 Facilities Department Assessment City Council Study Session: April 17, 2018 141 PAGE 2 2018 FACILITIES DEPARTMENT ASSESSMENT HENSON Consulting Group What is Sacred to Us? At the City Council’s January 13, 2018 Community Workshop, the Council confirmed five core values that are sacred to the Council: (1) Vibrant and Safe Community; (2) Health and Wellness; (3) Visually Beautiful City; (4) High Quality Aesthetics; and (5) Cultural Diversity. The Facilities Department plays a critical role in protecting and promoting these values through the management, improvement, and maintenance of community assets, including 14 city parks, 128 miles of streets and landscaping, and 14 city facilities, including the Wellness Center, Museum, and Library. 142 HENSON Consulting Group PAGE 3 2018 FACILITIES DEPARTMENT ASSESSMENT Why Now? Since its incorporation 36 years ago, the City’s population has grown by more than seven times and its land area has almost doubled in size. ASSET LIFE CYCLE As cities grow, their inventory of public assets, including facilities and infrastructure, expands and increasingly ages. All assets (e.g., roads, buildings, equipment, vehicles, tools, technology) have a life cycle, from development and commissioning to deterioration and maintenance to decommissioning and replacement. The Facilities Department is the City’s asset management agent and requires the right staffing and contract labor equipped with the right tools, equipment, and facilities for success. 1982 19.3 square miles 2018 35.7 square miles Total Potential Future Size 48.4 square miles Sphere of Influence 143 PAGE 4 2018 FACILITIES DEPARTMENT ASSESSMENT HENSON Consulting Group USHERING IN THE NEXT ERA AND LEVEL OF DEVELOPMENT The Facilities Department’s ability and capacity to successfully improve and maintain public facilities and infrastructure is paramount to the City’s success in ushering in the next era and level of economic growth and development in the City with the pending expansion of the SilverRock Resort to include luxury-branded hotels and public amenities. 144 HENSON Consulting Group PAGE 5 2018 FACILITIES DEPARTMENT ASSESSMENT FIRST IMPRESSIONS The City’s entryways into SilverRock today espouse the Council’s values of “high quality aesthetics” and a “visually beautiful city,” synonymous with the company vision of Montage Hotels “to create an artistic collection of distinctive luxury hotels, resorts and residences in stunning settings,” and aligned with the descriptive adjectives contained in the “non-negotiable” values of the Pendry hotel brand: simple, clean, well-crafted, vibrant, balanced, polished, and modern. Boldly up-leveling the aesthetic quality and vibrancy of the City’s streetscapes is fundamental to the City’s future growth and development. Mediocre is not an option. As introduced on Page 1, we must then ask, how do we improve the quality and timeliness of services while keeping costs neutral? “Travel enhances perspective; by embedding ourselves in intriguing cities we’ve been truly inspired. At each of our locations, we’ve embraced the art, music, design, eccentricities and culture of the neighborhood, combining them all with our unspoken list of non- negotiables: simple luxury, clean design, well-crafted restaurant experiences, vibrant bars and that perfect balance of polished comfort and modern edge.” www.pendryhotels.com/ #about 145 PAGE 6 2018 FACILITIES DEPARTMENT ASSESSMENT HENSON Consulting Group Goals & Process Every activity must balance the available resources (time and money) against the desired outcomes (quality and timeliness), particularly when there are built-in limitations, like a strict budget, scope, or time constraints. Limiting any one of three factors/criteria in the delivery of public services – time, cost, or quality – will impact the others. The Facilities Department Assessment uses this time-cost- quality service delivery tradeoff model to review how the Department currently makes outsourcing and in-housing staffing decisions today, and to make recommendations to achieve higher service quality and better response times at the same cost. SERVICE DELIVERY TRADEOFF MODEL Based on the service time-cost-quality tradeoff model described above, services that require or rely on quick turn-around (e.g., priority GORequests), high touch/high finish, customer responsiveness, and pride of ownership are recommended in this assessment to be delivered through in-house staff who have both accountability and ownership over key community assets. Conversely, services that can be commoditized, require specialized expertise or specialized equipment/vehicles on a periodic or irregular basis are recommended to be outsourced. better response time (t) same cost (c) higher service quality (q) IN-HOUSE OUTSOURCE quick turn-around (t) high touch / high finish (q) customer responsiveness (t, q) pride of ownership (q) commodity services (c, q) expert as-needed services (c, q) specialized equipment / vehicles (t, q) “Limiting any one of three factors/criteria in the delivery of public services – time, cost, or quality – will impact the others.” t q c 146 HENSON Consulting Group PAGE 7 2018 FACILITIES DEPARTMENT ASSESSMENT SCOPE OF DEPARTMENT & ASSESSMENT The scope of the Facilities Department’s lines of business as reviewed in the assessment is provided below. ASSESSMENT PROCESS Henson Consulting Group worked directly with a Facilities Process Action Team (PAT) consisting of the Department Director, managers/supervisors, and line-level staff to conduct this assessment. Henson Consulting Group reviewed the Facilities Department’s existing organizational structure, conducted interviews with all line-level staff and supervisors, conducted field visits, reviewed existing contracts for services, analyzed and synthesized GORequest data and budgetary/financial data, reviewed the City’s and Department’s policies and procedures, and researched comparable cities’ facilities and corporate yards. 147 PAGE 8 2018 FACILITIES DEPARTMENT ASSESSMENT HENSON Consulting Group Assessment Findings Four key findings identified in the assessment focus on: (1) current in-house operations; (2) contractor performance and productivity in meeting the City’s service-level expectations; (3) resource allocation and prioritization of preventative and predictive maintenance services; and (4) equipping staff for success. 1 2 3 4 148 HENSON Consulting Group PAGE 9 2018 FACILITIES DEPARTMENT ASSESSMENT Recommendations To achieve the goal of higher quality services and better response times at the same cost, Henson Consulting Group has identified recommendations around each of the findings that aim to scale the department, equip the department, and establish decision-making criteria, as illustrated and described below. The remainder of this report presents Henson Consulting Group’s recommendations for each of the findings organized into three categories: (1) Low Effort, High Impact; (2) Organizational; and (3) Outsourcing + Contracting. 149 PAGE 10 2018 FACILITIES DEPARTMENT ASSESSMENT HENSON Consulting Group FINDING #1 RECOMMENDATIONS: LEAN, HIGH-PERFORMING TEAMS 150 HENSON Consulting Group PAGE 11 2018 FACILITIES DEPARTMENT ASSESSMENT FINDING #2 RECOMMENDATIONS: SERVICE-LEVEL EXPECTATIONS *See Appendix A for the Department’s current organizational chart and Henson Consulting Group’s recommended organizational chart. * See Appendix B for background data and analysis supporting Henson Consulting Group’s recommendations for insourcing and outsourcing services, including a financial analysis showing generally net neutral costs for proposed changes to contractors’ scopes of services and insourcing high-touch, high-finish services. 151 PAGE 12 2018 FACILITIES DEPARTMENT ASSESSMENT HENSON Consulting Group FINDING #3 RECOMMENDATIONS: PREVENTATIVE MAINTENANCE & RESOURCE ALLOCATION * See Appendix C for background information and data about Preventative Maintenance & Resource Allocation. *See Appendix A for the Department’s current organizational chart and Henson Consulting Group’s recommended organizational chart. * See Appendix B for background data and analysis supporting Henson Consulting Group’s recommendations for insourcing and outsourcing services, including a financial analysis showing generally net neutral costs for proposed changes to contractors’ scopes of services and insourcing high-touch, high-finish services. 152 HENSON Consulting Group PAGE 13 2018 FACILITIES DEPARTMENT ASSESSMENT FINDING #4 RECOMMENDATIONS: TOOLS, EQUIPMENT, AND FACILITIES *See Appendix D for supporting data.* See Appendix E for a photo survey of the Facilities Department’s existing Corporate Yard and examples of corporate yards recently built in Indio and San Gabriel. 153 HENSON Consulting Group APPENDIX A 2018 FACILITIES DEPARTMENT ASSESSMENT APPENDIX A Current and Recommended Organizational Charts 154 HENSON Consulting Group APPENDIX A 2018 FACILITIES DEPARTMENT ASSESSMENT 155 HENSON Consulting Group APPENDIX A 2018 FACILITIES DEPARTMENT ASSESSMENT 156 HENSON Consulting Group APPENDIX B 2018 FACILITIES DEPARTMENT ASSESSMENT APPENDIX B In-house / Outsource Background Data & Financial Analysis 157 HENSON Consulting Group APPENDIX B 2018 FACILITIES DEPARTMENT ASSESSMENT 158 HENSON Consulting Group APPENDIX B 2018 FACILITIES DEPARTMENT ASSESSMENT 159 HENSON Consulting Group APPENDIX B 2018 FACILITIES DEPARTMENT ASSESSMENT 160 HENSON Consulting Group APPENDIX B 2018 FACILITIES DEPARTMENT ASSESSMENT 161 HENSON Consulting Group APPENDIX B 2018 FACILITIES DEPARTMENT ASSESSMENT 162 HENSON Consulting Group APPENDIX B 2018 FACILITIES DEPARTMENT ASSESSMENT 163 HENSON Consulting Group APPENDIX B 2018 FACILITIES DEPARTMENT ASSESSMENT 164 HENSON Consulting Group APPENDIX C 2018 FACILITIES DEPARTMENT ASSESSMENT APPENDIX C Preventative Maintenance & Resource Allocation Background Information 165 HENSON Consulting Group APPENDIX C 2018 FACILITIES DEPARTMENT ASSESSMENT 166 HENSON Consulting Group APPENDIX C 2018 FACILITIES DEPARTMENT ASSESSMENT 167 HENSON Consulting Group APPENDIX C 2018 FACILITIES DEPARTMENT ASSESSMENT 168 HENSON Consulting Group APPENDIX C 2018 FACILITIES DEPARTMENT ASSESSMENT 169 HENSON Consulting Group APPENDIX D 2018 FACILITIES DEPARTMENT ASSESSMENT APPENDIX D Supporting Data for Equipping Trucks / Crews with Tools, Supplies, and Equipment 170 HENSON Consulting Group APPENDIX D 2018 FACILITIES DEPARTMENT ASSESSMENT 171 HENSON Consulting Group APPENDIX D 2018 FACILITIES DEPARTMENT ASSESSMENT 172 HENSON Consulting Group APPENDIX E 2018 FACILITIES DEPARTMENT ASSESSMENT APPENDIX E Photo Survey of Corporate Yard Examples 173 HENSON Consulting Group APPENDIX E 2018 FACILITIES DEPARTMENT ASSESSMENT 174 HENSON Consulting Group APPENDIX E 2018 FACILITIES DEPARTMENT ASSESSMENT 175 HENSON Consulting Group APPENDIX E 2018 FACILITIES DEPARTMENT ASSESSMENT 176    177      178     179      180 SH-111 54TH AVE 60TH AVE MONROE ST50TH AVE MADISON ST52ND AVE 48TH AVE ADAMS ST49TH AVE LIGA AVENUE 52 WASHINGTON STCITRUS AIRPORT BLVD PGA BLVD58TH AVEAVENIDA VALLEJOAVENIDA RAMIREZAVENIDA HERRERARI VI E RAAVENIDA VELASCOAVENIDA CARRANZAOAK HI LLAVENIDA VILLAOAK TREE AVENUE 58AVENIDA MARTINEZSHIELDS RDWINGED FOOTHERMITA GEAVENIDA NAVARROHJORTH STMERION 51ST AVEEISENHOWER DRDUNE PALMS RDCALLE TAMPICO JEFFERSON STMANDARINA WEISKOPF 55TH AVECLINTON STVIA DONAROSS AVEDEL GATO DREL DORADO DRVIA SAVONA INVERNESSPINA VIA PAESSARO 47TH AVE 46TH AVE PARK AVELIMA VILLAGE DRAVENIDA MENDOZASHOAL CREEKCETRINO SOUTHERN HILLSBONITA TRLAN D A L USIACALEO BAYC O ACHELLA D R MISSION DR EQUAI L RUN LNARACENA S P A N I S H B A Y CALLE SINALOA TOM FAZIO LN N RI VI ERA AVETIBURON DR AVENIDA LA FONDA YOUNGS LNVIA CC TROON WAYVIA VALEROSAAVILA DRWESTWARD HO DR MISSION DR WR O N D AFIRESTONE ULRICH DRMOUNTAIN VIEW61ST AVE V ILLAG E C LU B D R MERV GRIFFIN WAYVIA DDSTILLWATER DRIROQUOIS DR BAFFIN AVE TOM FAZIO LN SVISTA ESTRELLAPOMELO ST VIA PISAP R IS M D RAVENIDA BERMUDASDESERT CLUB DRVIA CARMELMUIRFIELD VILLAGE TORONJA BAYA TEE ST CEREZATANGLEWOODPARK LNBALBOA PLLIVING STONE DRPALM DR TIGRIS AVE CAHUILLA PARK RDBELLERIVE POLO RD MARY LN FIESTA DR VERANO DRV IA C A P R ISAND DR59TH AVE CASSIA ST JASMINE LN DEACON DR WV IA ME L ODIA BRAE BURNTRILOGY PKWY53RD AVE SEMINOLE DRCABRILLO PLALMONTEVIA PALACIOTANGELOJEREZINTERLACHENNATIONAL D R DULCE DEL MARARAPAHOE VIOLET STROCK ROSE DRMAGELLAN PLAVERY DR JACK NICKLAUSMARBELLA CTBRADSHAW TRLVIA SORRENTOVIA STRADACALLE NORTE PEAR STVISTA LAGUNAMONTANA WAYCLARET CVWASHINGTON ST FRONTAGELA QUINTA DRSAGEBRUSH AVE PEERLESS PLPECOS PL CONTENTOBUNKER LNSILVER ROCKVIA PORTOFINO TANGELO DRVIA RITA SAGUARO RD VIA BRAVA VERANDA AVE CEDAR CRESTARDENNAIS DRMARQUIS LNSTONEGATEBAY CLUB DRAVENIDA OBREGONM A ST E R S CIR PEBBLE BEACHQU A R RY LN SHADOW TRL S VALLEY LNHARRY RAU RDALI CTCROQUET CTP I N E H U R S TROADRUNNER LNVIA PONTITOSEVILLERIO SECO LAREDO CT VIA SOLANAAVENIDA ULTIMO NAUTICAL DRST FRANCIS AVESTONEMONT DRCALLE CONCHITABARRISTO CIRCASTLE PINES DR TAOS TRL ASHLEY PL VIA PALMILLAVIDA BELLA DRVISTA CALICOW H ITE SAGE DR SERENATA DRVISTA PALOM INOBRIARWOOD RENEWAL STLATROBE LNCALLE DEL SOLV IST A G R A N D E RED BLUFF RD EAGLE CLAW DR PASEO DE NIVEL VIA ENCINITAS CA LL E B RI SA SANTO THOMASSALT RIVER ST9TH ST HIGGINS CTVIA NICEVICTO RIA LN HARVARD CT CARBO NERAS GAUNT WAY SABITA DR LOREN CTPOMOROSE DAWN ACROPOLIS STVIA SAN CLARA SEABISCUIT WAY REVOIR PL D ES E R T D R AVENIDA OBREGONMADISON STADAMS STAIRPORT BLVD RIVIERA MADISON STADAMS STWASHINGTON STJEFFERSON STADAMS STCity of La Quinta Draft 5 Year Plan 2016-2021 ®Legend COLQCtrlines <all other values> 5 Year Plan 2016-2021 2016-2017 Zones 1,2 &5 CITY-WIDE STRIPING Digouts & Slurry Seal Crack Seal & Slurry Seal Grind & Overlay 2017-2018 Zone 2 Grind & Overlay 2018-2019 Zone 2 Crack Seal & Slurry Seal 2019-2020 Zone 2 Grind & Overlay 2020-2021 Zone 3 Crack Seal & Slurry Seal ATTACHMENT 1 181 182 DEVELOPER(RESPONSIVE / CONFIRMED)AGREEMENTDATECIP PROJECT DESCRIPTIONNTE AMOUNT TOTAL POINTSACCRUED FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29ND La Quinta Partners, LLC 4-Dec-07 Avenue 52 - Improved One Lane of Travel & Installed Raised/Landscaped Median 1,344,690$ 1865,455$ 65,455$ 66,536$ 77,563$ 90,000$ 90,000$ 101,106$ 101,408$ 140,021$ 204,400$ 225,000$ 117,747$ East of Madison, LLC 4-Dec-07 Avenue 52 - Improved One Lane of Travel & Installed 1/2 Raised/Landscaped Medi669,920$ 1761,818$ 61,818$ 62,839$ 73,254$ 85,000$ 85,000$ 95,489$ 95,775$ 48,926$ -$ -$ -$ East of Madison, LLC (Part 1) 26-Jan-16 Madison Street - Improved One Lane of Travel & Installed Raised/Landscaped Med976,266$ 1450,909$ 50,909$ 51,750$ 60,327$ 70,000$ 70,000$ 78,638$ 78,873$ 108,905$ 158,978$ 175,000$ 21,976$ Toll Brother's Inc. (Part 1) 6-Feb-08 Avenue 50 - Installed Full Median Curb & Median Island Landscape 179,062$ 1347,273$ 47,273$ 48,054$ 36,463$ -$ -$ -$ -$ -$ -$ -$ -$ East of Madison, LLC (Part 2) 26-Jan-16 Avenue 54 - Improved One Lane of Travel & Striped 1/2 width Painted Median 524,010$ 1140,000$ 40,000$ 40,661$ 47,400$ 55,000$ 55,000$ 61,787$ 61,972$ 85,568$ 36,622$ -$ -$ ND La Quinta Partners, LLC 26-Jan-16 Madison Street - Improved One Lane of Travel 418,400$ 1140,000$ 40,000$ 40,661$ 47,400$ 55,000$ 55,000$ 61,787$ 61,972$ 16,580$ -$ -$ -$ Lennar Homes of California, Inc6-Jun-11 Fred Waring Drive - Installed full Median Curb & Median Island Landscape 103,083$ 1036,364$ 36,364$ 30,356$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Sam's Real Estate Business Trus10-Oct-12 Dune Palms Road - Installed Full Median Curb & Median Island Landscape228,697$ 932,727$ 32,727$ 33,268$ 38,782$ 45,000$ 45,000$ 1,193$ -$ -$ -$ -$ -$ Toll Brother's Inc. (Part 2) 6-Feb-08 Avenue 52 - Median Island Improvements (Landscape Only)95,596$ 725,455$ 25,455$ 25,875$ 18,812$ -$ -$ -$ -$ -$ -$ -$ -$ 4,539,723$ 110400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 139,723$ $Denotes the final payment due to the DeveloperDEVELOPER(NON-RESPONSIVE)AGREEMENTDATECIP PROJECT DESCRIPTIONNTE AMOUNT TOTAL POINTSACCRUED Greystone Clubhouse Assoc., LL12-Jun-08 Avenue 52 - Improved One Lane of Travel & Installed Raised/Landscaped Median 463,894$ 15T.D. Desert Development LLP 12-Oct-06 Avenue 50 - Installed 1/2 Median Curb (with Landscape) 186,900$ 10650,794 25CITY OF LA QUINTA CAPITAL IMPROVEMENT PROGRAMDEVELOPER REIMBURSEMENT AGREEMENT REPAYMENT The above listed developers (two total) have not submitted the appropriate invoices or documentation, and are therefore considered as "Non‐Responsive". The repayment plan above does not include the total of the Non‐Responsive Developers ($650,794) in its total ($4,539,723). TOTAL DEVELOPER REIMBURSEMENT:TOTAL DEVELOPER REIMBURSEMENT:This repayment plan is applicable to the Developers who have submitted invoices to the City, and the City has reviewed / approved  repayment.This method  calculates the overall percentage based on the Total Points Accrued, and allows the Developers to receive annual payments accordingly, until the Agreement has been satisfied. The percentage of (Total Points Accrued / Total Points) was determined for each Developer Reimbursement Agreement and multiplied by an annual anticipated payment of $400,000 to determine how much each Developer shall receive each year. In the event that a Developer's Agreement was fulfilled in a year, and there was a remainder of the anticipated $400,000, a new percentage, excluding the points from the previously repaid developer, was calculated and redistributed within that same Fiscal Year.  ATTACHMENT 2ATTACHMENT 2 183 184 Project # Project DescriptionGeneral Fund OperatingUnassigned CIP General Fund SavingsArt in Public Places (APP)Measure G Sales TaxSB 1 Road Maint/Rehab Quimby Funds DIF TransportationDIF Parks/Rec Measure A Other Revenue Other Revenue SourceTotal 2018/20191819ADA ADA Accessible Ramps - Various Locations20,00020,0001819CPM Citywide Preventative Maintenance Plan Improvements50,000Equip Replacement Fund50,0001819PMP Pavement Management Plan Street Improvements1,000,0001,000,0001819STI Sidewalks - Various Locations55,00055,0001819TMI Citywide Traffic Signal Maintenance Improvements235,000235,000201503 La Quinta Village Complete Streets - A Road Diet Project125,000318,000443,000201512 Citywide Drainage Enhancements477,0001,166,5001,643,500201603 La Quinta Landscape Renovation Improvement2,129,6132,129,613201608 SilverRock Events Center150,0003,500,0003,650,000201702 Developer Reimbursement for DIF Eligible Improvements400,000400,000201709 Jefferson Street at Avenue 53 Roundabout630,65025,000357,500800,99781,970Developer Contribution1,896,117201801 Cove Public Restroom456,000456,000201802 ADA Parking Lot Improvements at City Hall52,000CDBG Funds52,000201803 Highway 111 Sidewalk Improvements500,000500,000FY 2018/2019 SUBTOTAL: 1,552,000 1,130,650 300,000 3,296,113 675,500 3,956,000 400,000 0 1,035,997 183,970 12,530,2302019/20201920ADA ADA Accessible Ramps - Various Locations 20,00020,0001920CPM Citywide Preventative Maintenance Plan Improvements50,000Equip Replacement Fund50,0001920PMP Pavement Management Plan Street Improvements1,000,0001,000,0001920STI Sidewalks - Various Locations55,00055,0001920TMI Citywide Traffic Signal Maintenance Improvements235,000235,000201503 La Quinta Village Complete Streets - A Road Diet Project689,010110,990 7,313,100Federal ATP Grant8,113,100201512 Citywide Drainage Enhancements477,000477,000201603 La Quinta Landscape Renovation Improvement3,859,1033,859,103201702 Developer Reimbursement for DIF Eligible Improvements400,000400,000201901 Monroe Street Pavement Rehabilitation (Avenue 52 to Avenue 53; and Near Ave 61)941,000941,000201902 Avenue 50 Bridge Spanning the Evacuation Channel976,75015,372,250CVAG/Federal HBP16,349,000201903 La Quinta Skate Park Conversion to Other Activity Amenity263,000263,000FY 2019/2020 SUBTOTAL: 1,552,000 0 0 3,859,103 689,010 263,000 1,376,750 0 1,286,990 22,735,350 31,762,2032020/20212021ADA ADA Accessible Ramps - Various Locations 20,00020,0002021CPM Citywide Preventative Maintenance Plan Improvements50,000Equip Replacement Fund50,0002021PMP Pavement Management Plan Street Improvements1,000,0001,000,0002021STI Sidewalks - Various Locations55,00055,0002021TMI Citywide Traffic Signal Maintenance Improvements235,000235,000201512 Citywide Drainage Enhancements477,000477,000201603 La Quinta Landscape Renovation Improvement1,408,3561,408,356201702 Developer Reimbursement for DIF Eligible Improvements400,000400,000202001 Washington Street at Washington Park (Left Turn Lane)258,000258,000202002 Dune Palms Road at Corporate Center Drive (New Traffic Signal)430,000430,000202003 Washington Street at Miles Avenue (Dual Left Turn Lanes)382,500382,500City of Indian Wells765,000202004 Corporate Yard Phase II2,000,0002,000,000202005 Highway 111 at La Quinta Center Drive (Dual Left Turn Lanes)702,790702,790FY 2020/2021 SUBTOTAL: 1,552,000 0 0 3,408,356 702,790 0 400,000 0 1,305,500 432,500 7,801,146CITY OF LA QUINTACAPITAL IMPROVEMENT PROGRAMREVENUE SUMMARYATTACHMENT 3ATTACHMENT 3 185 186 Project # Project DescriptionGeneral Fund OperatingUnassigned CIP General Fund SavingsArt in Public Places (APP)Measure G Sales TaxSB 1 Road Maint/Rehab Quimby Funds DIF TransportationDIF Parks/Rec Measure A Other Revenue Other Revenue SourceTotal 2021/20222122ADA ADA Accessible Ramps - Various Locations20,00020,0002122CPM Citywide Preventative Maintenance Plan Improvements50,000Equip Replacement Fund50,0002122PMP Pavement Management Plan Street Improvements1,000,0001,000,0002122STI Sidewalks - Various Locations55,00055,0002122TMI Citywide Traffic Signal Maintenance Improvements235,000235,000201512 Citywide Drainage Enhancements477,000477,000201702 Developer Reimbursement for DIF Eligible Improvements400,000400,000202101 Jefferson Street at Quarry Lane Mini-Roundabout846,000846,000202102 Caleo Bay at Avenue 47 (New Traffic Signal)430,000430,000202103 Washington Street at Lake La Quinta Drive (New Traffic Signal)430,000430,000202104 Highway 111 at Simon Drive (Dual Left Turn Lanes)650,000650,000202105 Dune Palms Road Pavement Rehabilitation (Fred Waring Drive to Miles Avenue) 716,846716,846FY 2021/2022 SUBTOTAL: 1,552,000000 716,8460 1,260,0000 1,731,00050,0005,309,8462022/20232223ADA ADA Accessible Ramps - Various Locations20,00020,0002223CPM Citywide Preventative Maintenance Plan Improvements50,000Equip Replacement Fund50,0002223PMP Pavement Management Plan Street Improvements1,000,0001,000,0002223STI Sidewalks - Various Locations55,00055,0002223TMI Citywide Traffic Signal Maintenance Improvements235,000235,000201512 Citywide Drainage Enhancements477,000477,000201702 Developer Reimbursement for DIF Eligible Improvements400,000400,000202201 Fred Waring Drive Pavement Rehabilitation (Washington Street to Palm Royale Drive)730,896730,896202202 Avenue 58 Pavement Rehabilitation (Jefferson Street to Madison Street)1,441,0001,441,000FY 2022/2023 SUBTOTAL: 1,552,000000 730,8960400,0000 1,676,00050,0004,408,896TOTAL FISCAL YEARS 2018/19 THROUGH 2022/23: 7,760,000 1,130,650300,000 10,563,572 3,515,042 4,219,000 3,836,7500 7,035,487 23,451,82061,812,321187 188 City of La Quinta CITY COUNCIL MEETING: April 17, 2018 STAFF REPORT AGENDA TITLE: ADOPT A RESOLUTION ADOPTING THE RELOCATION PLAN PREPARED FOR THE ACQUISITION OF A PORTION OF CERTAIN REAL PROPERTY IDENTIFIED AS ASSESSOR PARCEL NO. 600-030-010, LOCATED IN LA QUINTA, RIVERSIDE COUNTY, CALIFORNIA, FOR THE DUNE PALMS ROAD WIDENING PROJECT RECOMMENDATION Approve a resolution adopting the relocation plan prepared for the acquisition of a portion of certain real property identified as Assessor Parcel No. 600-030-010 in accordance with the California Relocation Assistance Law and the California Relocation and Real Property Acquisition Guidelines. EXECUTIVE SUMMARY The City Council previously authorized staff to undertake investigation and planning in connection with the Dune Palms Road Widening Project (Project). The Project would entail acquiring private property for road right-of-way and the relocation of five mobile homes. A Relocation Plan was prepared and concludes that there are sufficient relocation alternatives to accommodate the households potentially displaced by Project, and that there are sufficient resources and funding to provide the eligible financial assistance and benefits. The Relocation Plan was circulated for review for the mandated 30-day period and no comments have been received. FISCAL IMPACT The relocation benefit cost is estimated to be $300,000, not including payments related to property acquisition or improvements pertaining to realty. There are sufficient funds in the Project budget to fund these costs. BACKGROUND/ANALYSIS Staff has anticipated the need to relocate up to five mobile home coaches in order to implement the Project. A Relocation Plan (Attachment 1) was prepared that: 1) surveys and defines the relocation needs of households potentially displaced by the project; 2) identifies the availability of comparable replacement housing; 3) evaluates the impact of potential property acquisition on the relocated households; and 4) develops viable PUBLIC HEARING ITEM NO. 1 189 solutions to any relocation problems. The Relocation Plan was prepared in accordance with the provisions of the California Relocation Assistance Law and other applicable laws and regulations. The Relocation Plan concludes that there are sufficient physical and financial resources to meet the relocation needs of any displaced occupants. All of the benefits that will be provided to any displaced occupants will be in accordance with all applicable relocation laws and regulations. The Design and Development Department has determined the Dune Palms Widening Project has been adequately reviewed under a Mitigated Negative Declaration (MND), EA 2016-0009, approved on July 19, 2016, in accordance with the California Environmental Quality Act, and that no further environmental review is necessary. ALTERNATIVES The City Council may elect not to approve the Relocation Plan, however, the City would not achieve its obligation under the California Relocation Assistance Law. Alternatively, the City Council could direct staff to re-examine all or any part of the Relocation Plan and modify any conclusions or underlying facts that require further investigation or analysis. Prepared by: Bryan McKinney, P.E., City Engineer Approved by: Frank J. Spevacek, City Manager 190 RESOLUTION NO. 2018 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AND ADOPTING THE RELOCATION PLAN PREPARED FOR THE ACQUISITION OF A PORTION OF CERTAIN REAL PROPERTY IDENTIFIED AS ASSESSOR PARCEL NO. 600-030-010, LOCATED IN LA QUINTA, RIVERSIDE COUNTY, CALIFORNIA, FOR THE DUNE PALMS ROAD WIDENING PROJECT WHEREAS, The City of La Quinta (City) proposes to widen the east side of Dune Palms Road to its ultimate General Plan width from Westward Ho Drive / Blackhawk Way to a point approximately 330 feet north of the Coachella Valley Storm Water Channel (CVSC) as part of the Dune Palms North Street Improvement Project (Project); and WHEREAS, Due to the displacement necessary to proceed with the Project, the City is required to prepare a relocation plan which provides demographic and planning information and sets forth the policies and procedures necessary to conform with the California Relocation Assistance Law (California Government Code Section 7260 et seq.), the California Relocation and Real Property Acquisition Guidelines (California Code of Regulations, Title 25 Chapter 6, Section 6000 et seq.- the Guidelines), and the rules, regulations and procedures as adopted by the City; and WHEREAS, The conclusion of the Relocation Plan is that there are sufficient relocation alternatives to accommodate the households potentially displaced by Project and that Project has sufficient resources and funding to provide the eligible financial assistance and benefits to the affected households that are provided for under the applicable laws and regulations; and WHEREAS, The Relocation Plan has been circulated for review by the affected Project occupants for the mandated 30 day period and no comments to the plan have been received; and WHEREAS, The Design and Development Department has determined the Dune Palms Widening Project has been adequately reviewed under a Mitigated Negative Declaration (MND), EA 2016-0009, approved on July 19, 2016, in accordance with the California Environmental Quality Act, and that no further environmental review is necessary. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That the above recitals are true and correct and incorporated herein. 191 Resolution No. 2018- Washington Street Apartments Relocation Plan Adopted: (date) Page 2 of 2 SECTION 2. That the City Council of the City of La Quinta does hereby adopt the relocation plan (Exhibit A) prepared for the acquisition of a portion of certain real property identified as Assessor Parcel No. 600-030-010, located in La Quinta, Riverside County, California, for the Dune Palms Road Widening Project. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this day of April, 2018 by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ______________________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: _______________________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 192 1 RELOCATION PLAN FOR THE Dune Palms North Street Improvement Project Dune Palms Road from the Northerly Limits of the White Water River Channel to Blackhawk Way La Quinta, CA PREPARED FOR: CITY OF LA QUINTA, CA 78-495 Calle Tampico La Quinta, CA 92253 (760) 777-7000 PREPARED BY: OVERLAND, PACIFIC & CUTLER, LLC 2280 MARKET STREET, SUITE 200 RIVERSIDE, CA 92501 (951)683-2353 January 9, 2017 Resolution No. 2018-xxx EXHIBIT A 193 2 TABLE OF CONTENTS INTRODUCTION .................................................................................................. 4 I.PROJECT SITE LOCATION AND DESCRIPTION ..................................... 6 A.REGIONAL SETTING .............................................................................. 6 B. SPECIFIC PROJECT LOCATION ........................................................... 7 C.GENERAL DEMOGRAPHIC & HOUSING CHARACTERISTICS ............ 7 II.ASSESSMENT OF RELOCATION NEEDS ................................................ 9 A.SURVEY METHODOLOGY ..................................................................... 9 B.SURVEY DATA ....................................................................................... 9 III.RELOCATION RESOURCES ................................................................... 14 A.METHODOLOGY .................................................................................. 14 B. REPLACEMENT HOUSING AVAILABILITY ......................................... 14 1. Residential Rental Housing ............................................................... 14 2. Mobile Homes for Sale Housing ........................................................ 15 3. Pad Space rent .................................................................................. 15 4.Conclusion ......................................................................................... 16 C. RELATED ISSUES ............................................................................... 17 1.Concurrent Residential Displacement ................................................ 17 2.Temporary Housing ............................................................................ 17 IV.THE RELOCATION PROGRAM ............................................................... 18 A.PROGRAM ASSURANCES, STANDARDS, AND OBJECTIVES .......... 18 B.ADVISORY ASSISTANCE ..................................................................... 19 C.RELOCATION BENEFITS ..................................................................... 21 1. Residential Moving Expense Payments ............................................. 21 2.Rental Assistance to 90-day Tenants/Owner-Occupants Who Choose to Rent ......................................................................................................... 23 3.Down Payment Assistance to Tenants Who Choose to Purchase ..... 24 4.Payments to Mobile Home Owners .................................................... 24 D.LAST RESORT HOUSING .................................................................... 21 E.GENERAL INFORMATION ON PAYMENT OF RELOCATION BENEFITS ..................................................................................................... 217 V.ADMINISTRATIVE PROVISIONS ............................................................. 29 A.RELOCATION TAX CONSEQUENCES ................................................ 29 B.GRIEVANCE PROCEDURES ............................................................... 29 C.EVICTION POLICY ................................................................................ 30 D.CITIZEN PARTICIPATION .................................................................... 30 E.PROJECTED DATE OF DISPLACEMENT ............................................ 31 F. ESTIMATED RELOCATION COSTS .................................................... 31 194 3 LIST OF TABLES Table 1: 2010 Census Population – City of La Quinta Table 2: 2010 Census Housing Units – City of La Quinta Table 3: Affected Residential Dwellings at 46400 Dune Palms Road Table 4: Project Area Rents Table 5: Household Size Table 6: Replacement Housing Needs Table 7: Income Levels of Residential Households Table 8: Ethnicity of Project Households Table 9: Availability and Cost of Replacement Mobile Home Residential Housing Table 10: Schedule of Fixed Moving Payments Table 11: Computation of Rental Assistance Payments LIST OF EXHIBITS EHIBHIT A: Residential Relocation Interview Sample Form EXHIBIT B: Income Limits – County of Riverside EXHIBIT C: Informational Statement - Residential EXHIBIT D: Property Listings - Mobile Homes for Rent / Sale EXHIBIT E: Subject Property Photographs EXHIBIT F: Public Comment and Response 195 4 INTRODUCTION The City of La Quinta (Agency) proposes to widen the east side of Dune Palms Road to its ultimate General Plan width from Westward Ho Drive / Blackhawk Way to a point approximately 330 feet north of the Coachella Valley Storm Water Channel (CVSC) as part of the Dune Palms North Street Improvement Project (Project). The length of the widening improvements is approximately 900 linear feet, and is currently constructed within an 88 foot right of way, and includes a single lane of travel in each direction, and a striped median. This improvement will connect with the widening of Dune Palms Road being undertaken as part of the Dune Palms Bridge Project, which the City is also undertaking. The west half of Dune Palms Road in the project area was built out to its ultimate right of way when the La Quinta High School was constructed. Dune Palms Road is designated a Secondary Arterial, which provides four lanes of traffic, a central median, curb, sidewalk and parkway within a 102 foot right of way. The final widened street section will consist of a 72 feet curb to curb street section, which will provide two 11 foot travel lanes in both directions; a 12 foot wide raised median; an 8 foot bicycle/golf cart lane along each side of the road, adjacent to the curb; and a 6 foot wide sidewalk. A right turn lane is proposed to extend from immediately north of the existing church to Westward Ho, along the length of the vacant City property. The widening of Dune Palms Road will also result in the modification of the existing traffic signal at Westward Ho Drive to correspond with the revised intersection geometry. La Quinta High School is adjacent to the westerly project limits and vacant land, a church and a mobile home park is adjacent to the easterly project limits. Significant impacts are anticipated to the Dune Palms Mobile Estates mobile home park, including the demolition / removal of 5 mobile home units. Permanent relocation of the current Project occupants and personal property is required. Funding for the Project will be from local Agency funds. Due to the displacement necessary to proceed with the Project, the Agency is required to prepare a relocation plan which provides demographic and planning information and sets forth the policies and procedures necessary to conform with the California Relocation Assistance Law (California Government Code Section 196 5 7260 et seq.), the California Relocation and Real Property Acquisition Guidelines (California Code of Regulations, Title 25 Chapter 6, Section 6000 et seq.- the Guidelines), and the rules, regulations and procedures as adopted by the Agency. The following document represents the required Relocation Plan as mentioned above. The Plan was written by Overland, Pacific & Cutler, LLC (OPC), a professional consulting firm specializing in public agency acquisition and relocation projects. The Plan is organized in five sections: 1.The regional and specific location of the Project (SECTION I); 2.An assessment of the relocation needs of those persons subject to displacement as a result of the Project (SECTION II); 3.An assessment of replacement housing within the within the proximity of the Project area (SECTION III); 4.A description of the policies and procedures the Agency will follow to meet displacees’ needs and ensure compliance with state law (SECTION IV); and 5.A review of relocation assistance program to be offered to displaced occupants (SECTION V). 197 6 I.PROJECT SITE LOCATION AND DESCRIPTION A.REGIONAL SETTING The Project site is generally located in the City of La Quinta, within the County of Riverside. The Project site is easily accessible from Highway 111 and Interstate 10.Surrounding communities include Palm Desert, Indian Wells, and Indio. (See Figure 1: Regional Project Location) Figure 1: Regional Project Location 198 7 B. SPECIFIC PROJECT LOCATION The specific portion of the Project site addressed in this Plan is in the northerly central area of the City of La Quinta and is generally bounded by the Coachella Valley Storm Water Channel to the south, Westward Ho Drive / Blackhawk Way to the north, La Quinta High School to the west, and mobile homes / church / vacant lands to the east. (See Figure 2: Project Site Location) Figure 2: Specific Project Site C.GENERAL DEMOGRAPHIC & HOUSING CHARACTERISTICS According to the 2010 U.S. Census, the population of the City of La Quinta is 37,467, and the population of the impacted Census Tract 452.15 is 8,515 (see Table 1 on the following page). Corresponding Census data concerning the housing mix is shown on the following page in Table 2. DUNE PALMS ROAD 199 8 TABLE 1: 2010 Census Population – City of La Quinta Population Tract 452.15 % City % Total Population 8,515 100.0% 37,467 100.0% White 6,735 79.1%/ 29,489 82.1% Black or African American 137 1.6% 713 1.9% American Indian or Alaska Native 49 0.6% 220 0.6% Asian 489 5.7% 1,176 3.1% Native Hawaiian or Other Pacific Islander 10 0.1% 41 0.1% Some Other Race 770 9.0% 4,595 12.3% Two or More Races 325 3.8% 1,223 3.3% Hispanic or Latino (of Any Race) 2,340 27.5% 11,339 30.3% Source: U.S. Census Bureau, QT-PL. Race, Hispanic or Latino, and Age: 2010 TABLE 2: 2010 Census Housing Units – City of La Quinta Type Block 1001 Tract 874.04 % City % Total Units 2,953 100.0% 14,820 100.0% Owner-Occupied 2,302 78.0% 11,152 75.2% Renter-Occupied 651 22.0% 3,668 24.8% Vacant Housing Units 559 100.0% 8,669 100.0% Available for Sale Only (of Total Vacant Units) 76 13.6% 783 9.0% Available for Rent – Full Time Occupancy (of Total Vacant Units) 47 8.4% 736 8.5% Sold or Rented – Not Occupied 14 2.5% 141 1.6% Otherwise Not Available (e.g. seasonal, recreational, migratory, occasional use) 379 67.8% 6,449 74.4% Other Vacant 43 7.7% 560 6.5% Source: U.S. Census Bureau, QT-H1. General Housing Characteristics: 2010 200 9 II.ASSESSMENT OF RELOCATION NEEDS A.SURVEY METHODOLOGY To obtain information necessary for the preparation of this Plan, personal interviews were conducted with the Project occupants in August 2016. The interviewers were successful in obtaining survey responses from all five of five households in the Project. The data in this section of the Plan are based solely on the unconfirmed responses of those individuals who participated in the survey. Inquiries made of the residential occupants concerned household size and composition, income, monthly rent, length of occupancy, ethnicity, home language, physical disabilities, legal presence status and replacement housing preferences. A Sample of the residential interview form used in the interview process is presented as Exhibit “A” of this report. B.SURVEY DATA 1. Current Occupants There are five residential households to be relocated for the Project. Survey information was obtained from all five occupied residential households. At the time of the interviews, there were thirteen (13) adults and four (4) children (17 years or younger) on-site for a total project occupancy of seventeen (17) persons within the five households interviewed. The Agency has adopted and would adhere to its local housing occupancy standards to make sure housing is of the appropriate size in relocating the affected occupants. Table 3, on the following page, shows current housing impacted by the Project including bedroom size. 201 10 Table 3: Affected Residential Dwellings at 46400 Dune Palms Road Table 3: Affected Residential Dwellings at 46400 Dune Palms Road (Dune Palms Mobile Estates Mobile Home Park) No. Property Type Use Number of Bedrooms Number of Occupants Occupancy Type 1 Residential Mobile Home 2 2 Owner 2 Residential Mobile Home 4 4 Tenant 3 Residential Mobile Home 2 1 Owner 4 Residential Mobile Home 3 5 Owner 5 Residential Mobile Home 3 5 Owner As shown in Table 3 above, the Project includes 5 households occupying mobile home units. One of the affected households is tenant-occupied and the other four (4) are owner-occupied. Occupancy information will assist in determining the relocation needs and scope of assistance provided. 2.Project Area Rents Table 4 below charts monthly rents by bedroom size among the households paying market rate rents. Table 4: Project Area Rents Two Bedroom Three Bedroom Four Bedroom None Listed None Listed $300 In addition to the tenant rents for the mobile homes, there are space or pad rents being paid by each mobile home owner. Pad rents in the Dune Palms Mobile Estates are $560 per month. 202 11 3.Occupancy / Overcrowding There is a total known Project population of seventeen (17) individuals, consisting of thirteen (13) adults and four (4) children. The average household size is 3.4 persons per dwelling unit. The distribution of household sizes within the Project is provided in Table 5 below. Table 5: Household Size # in Household One Two Three Four Five # Households 1 1 0 1 2 The commonly accepted standard for housing density allows 2 persons per bedroom and 1 person in a common living area. Based on this criterion and reported occupant data, there are no overcrowded units. 4.Replacement Housing Needs Replacement housing needs, as expressed in this plan, are defined by the total number of required replacement units and the distribution of those units by bedroom size. The projected number of required units by bedroom size is figured by comparing survey data for household size with typical replacement housing occupancy standards and or what the occupant is currently occupying if greater. These standards, generally, allow for up to 3 persons in a one- bedroom unit, 5 persons in a two-bedroom unit, 7 persons in a three-bedroom unit and 9 persons in a four-bedroom unit. The Project’s replacement housing requirements are summarized in Table 6. Table 6: Replacement Housing Needs Bedroom Size One Two Three Four # Needed - Tenants 0 0 0 1 # Needed - Owners 0 2 2 0 203 12 5.Income Income information was provided by all respondent households interviewed. According to income standards for the County of Riverside (Exhibit “B”) adjusted for family size as published by the United States Department of Housing and Urban Development (HUD), two (2) Project households qualify as extremely low income (30% or less of median), none as very low income (31%-50% of median), two (2) as low income (51%-80% of median), and none as moderate income (81%-120% of median). The range of reported annual household income among the four (4) respondents was $12,000-$48,000. Table 7: Income Levels of Residential Households Extremely Low Very Low Low Moderate 2 0 2 0 Financial status was not disclosed for Unit Number 58 and not included in the table above. 6.Ethnicity / Language The ethnicity of Project area households is shown below in Table 8. Table 8: Ethnicity of Project Households Ethnicity # of Households Project % Hispanic / Latino 5 100% 7.Senior / Handicapped Households There is 1 senior household (head of household or spouse 62 years or older) in the Project, and no households reported having individuals with any disabilities. The Agency acknowledges that should any displacees require special assistance, like barrier-free homes, care will be taken to accommodate them. 204 13 8.Preferred Relocation Areas Most residents expressed a preference to remain in, or around, the immediate area in order to maintain access to medical facilities, employment, recreation, schools, access to relatives / family members and public transportation. Alternative communities mentioned were Indio, Indian Wells, Palm Desert, and Coachella. 205 14 III.RELOCATION RESOURCES A.METHODOLOGY A resource survey was conducted in September and October 2016 to determine the availability of replacement housing units in the community utilizing the following sources: •Contacts with area property management companies and brokers •Classified rental listings from The Desert Sun publication •Internet sources B.REPLACEMENT HOUSING AVAILABILITY 1.Residential Rental Housing Due to the limited number of available mobile homes listed for rent and general mobile home park regulations placed on owners restricting rentals, single family residential homes were included in the housing survey. The survey identified a total of zero (0) available two, three and four bedroom mobile home units and thirty-six (36) available two, three and four bedroom single family residential homes. The number of units found, by bedroom size, are presented alongside the number of units needed (shown in parentheses) of those interviewed to meet re-housing obligations in the tables below. The market / media comparable rent amounts are also provided in the tables below and used to make benefit / budget projections for the plan. Table 9 / Table 10 illustrate mobile homes / single family residential homes for rent, respectively. Table 9: Availability and Cost of Replacement Mobile Home Residential Housing Bedroom Size Two Three Four # Found (# Needed) 0 (0) 0 (0) 0 (1) Rent Range N/A N/A N/A Median Comparable Rent N/A N/A N/A 206 15 Table 10: Availability and Cost of Replacement Single Family Rental Housing Bedroom Size Two Three Four # Found (# Needed) 10 (1) 16 (2) 10 (0) Rent Range $1,195-$2,800 $800-$2,500 $1,775-$2,400 Median Comparable Rent $1,975 $1,675 $2,225 As evidenced by the survey data presented in Tables 9 and 10, there are insufficient mobile homes for rent, however there are adequate numbers of replacement single family housing units to accommodate the tenant households potentially displaced by the Project.. A list of the available rental properties is presented in Exhibit “D”. 2.Mobile Homes for Sale Housing The resource survey identified nine (9) two-bedroom mobile homes, ranging in price from $25,000 to $110,300 with a median price of $54,500. Seven (7) three-bedroom mobile homes were also identified, ranging in price from $59,000 to $120,000 with a median price of $92,000. Three (3) four-bedroom mobile homes were also identified, ranging in price from $47,000 to $174,900 with a median price of $65,900. In addition to searching for mobile homes for sale, a search was conducted for available spaces in nearby parks to move the mobile home, if mobile homes are structurally capable and meet current regulations / codes to allow for relocation. Our resource study for available spaces in nearby parks found 8 available spaces. While there are currently 8 available spaces in 2 mobile home parks, acceptance of used mobile homes to these spaces is dependent on the mobile home park owners and management. Typically, their preference is to move brand new homes to the park. Should a mobile home owner want to move their home rather than purchase a replacement home, such case will be evaluated on an individual basis and the replacement housing entitlement. 207 16 3.Pad Space Rent While surveying for mobile homes for sale, pad rents were considered where available. The resource survey two-bedroom mobile homes had monthly pad rental rates ranging from $600 to $722 with a median price of $657, three-bedroom mobile homes had monthly pad rental rates ranging from $570 to $947 with a median price of $700, and four-bedroom mobile homes had monthly pad rental rates ranging from $560 to $700 with a median price of $700. 4.Conclusion Considering the availability of replacement housing resources gathered over a four week period, it appears that there are more than adequate replacement resources for the residential occupants, both tenants and owner-occupants. But, while adequate replacement resources exist, based on surveyed results of rental and purchase opportunities and the current rent and likely values of existing dwellings, occupants may have increases in monthly rents and/or higher purchase costs. These increases, if any, will be addressed through the Agency’s obligation under the relocation regulations, including Last Resort Housing (LRH) requirements (see Section IV, D). The Agency will provide funds necessary to meet replacement housing obligations due to an increase in monthly rents of these available units or an increase of pad rents for owner-occupants. Individual preferences will be accounted for once the relocation process has begun and a relocation consultant has had the opportunity to speak personally with each resident. It is anticipated that the relocation activities will not necessitate any special housing considerations, other than Last Resort Housing obligations, for the Project to meet the comparable replacement housing requirement. Therefore, with possible benefit payments exceeding statutory amounts through LRH obligations, the relocation activities are not anticipated to create any special housing considerations. With LRH benefit payments, the Project will meet comparable replacement dwelling requirements. 208 17 The Agency intends to closely monitor each individual household’s needs to assure that the relocation process will not create undue economic hardship for the displacees. Furthermore, the Agency will submit this Plan and subsequent resource surveys for review to the local housing, development and planning agencies to be compared to other existing information on housing available. C.RELATED ISSUES 1.Concurrent Residential Displacement There are no other known projects in the area causing displacement at this time which would impact the availability and cost of replacement housing for this Project. 2.Temporary Housing No need for temporary housing is anticipated. Should such a need arise, the Agency will respond appropriately and in conformance with all applicable laws and requirements. 209 18 IV.THE RELOCATION PROGRAM The Agency will provide displacees the assistance and benefits required under State relocation law and the relocation guidelines. The relocation program will provide both advisory and financial assistance. Every effort will be made to facilitate relocation arrangements and minimize hardships for displacees. A.PROGRAM ASSURANCES, STANDARDS, AND OBJECTIVES To meet its regulatory obligations, the Agency will: •Distribute appropriate written information concerning the relocation program to fully inform eligible project occupants of the nature of, and procedures for, obtaining relocation assistance and benefits; •Personally inform all displacees of the nature of, and procedures for, obtaining available relocation assistance and benefits; •Determine the eligibility, needs and relocation preferences of each displacee; •Provide residential displacees with three, and preferably more, referrals to comparable replacement housing within a reasonable time prior to displacement. Finally, assure that no occupant is required to move without a minimum of 90 days written notice to vacate; •Maintain a database of available housing resources and distribute replacement site referrals for the duration of the Project; •Provide assistance that does not result in different or separate treatment due to race, color, religion, national origin, sex, marital status or other arbitrary circumstances; •Supply information concerning federal and state programs and other governmental programs providing assistance to displaced persons; 210 19 •Assist each eligible displacee with the preparation and submission of relocation assistance claims; •Make benefit determinations and payments in accordance with State of California and the adopted relocation guidelines of the City of La Quinta; •Inform all persons subject to displacement of the Agency’s policies with regard to eviction and property management; •Make benefit determinations and payments in accordance with applicable law and Agency policy; and •Establish and maintain a formal grievance procedure for use by displaced persons seeking administrative review of the Agency’s decisions with respect to relocation assistance; B.ADVISORY ASSISTANCE Every reasonable effort will be made to ensure that the relocation of displacees occurs with a minimum of delay and hardship. The following specific services will be provided: 1.Each household affected by the Project will be personally interviewed to gather information appropriate to the determination of needs and preferences regarding replacement of existing accommodations; 2.A printed Informational Brochure (see Exhibit “C”) will be provided to all displaced households. Informational Brochures will be provided in Spanish, as necessary. Signed acknowledgments will be obtained to verify receipt of this material; 3.Prior to issuance of a notice-to-vacate, residential displacees will be provided at least three, and preferably multiple, referrals to comparable replacement dwellings, pursuant to Section 6042 of the state relocation guidelines (California Code of Regulations, Title 25, Chapter 6). In no event shall an eligible residential displacee be required to move until 211 20 comparable housing has been made available. Resource surveys and referrals will be undertaken and updated on a continuous basis over the duration of the Project. Generally, a comparable replacement dwelling must satisfy the following criteria: a)The unit is decent, safe and sanitary - electrical, plumbing and heating systems in good repair - no major, observable hazards or defects. The unit is comparable to the acquired dwelling with respect to number of rooms, habitable living space and type and quality of construction, but not lesser in rooms or living space as necessary to accommodate the displaced person; b)The unit is located in an area not subjected to unreasonable adverse environmental conditions from either natural, or man-made sources, and not generally less desirable with respect to public utilities, transportation, public and commercial facilities, including schools and municipal services and reasonably accessible to the displaced person’s place of employment; c)The unit is available both on the private market and to all persons regardless of race, color, sex, marital status, religion, or national origin; d)The monthly rental rate is within the financial means of the displaced residential tenant; 4.Transportation will be provided, if necessary, for any displaced resident to inspect replacement sites within the local area. Specific assistance will be offered, as appropriate, to help tenants find housing near friends, relatives, medical facilities and services, and convenient transportation; 5.Assistance will be offered to all displacees in connection with arrangements for the purchase of real property, the completion of applications for replacement housing and the filing of claim forms to request relocation benefits; 212 21 6.Special assistance in the form of referrals to governmental and nongovernmental social service agencies will be made, if needed. Agencies to which referrals may be made include, but are not necessarily limited to the following: a)Federal Social Security Administration b)The Housing Agency of the County of Riverside C.RELOCATION BENEFITS Relocation benefits will be provided in accordance with the applicable provisions of the State relocation law and guidelines. Benefits will be paid to eligible displaced persons upon submission of required claim forms and documentation regarding the rental or purchase of decent, safe and sanitary replacement housing. Eligibility requirements and calculations will be detailed on an individual basis with all displaced households. In the course of personal interviews and follow-up visits, each displaced household will receive counseling regarding available benefit options and the requirements to claim compensation for moving payments and replacement housing assistance. Agency staff will promptly evaluate advance payment requests meant to alleviate hardships for tenants who do not have access to sufficient funds to pay move-in costs such as first month’s rent and/or security deposits. Approved requests for advance payments will be processed expeditiously to help avoid the loss of desirable, appropriate replacement housing. 1. Residential Moving Expense Payments All residential displacees will be eligible to receive a payment for moving expenses. Moving expense payments will be based either on the actual cost of a professional move or a fixed payment amount determined by room count. a.Actual Cost (Professional Move) 213 22 Displacees may elect to retain the service of a professional mover. The cost of professional moving services will be based on the lower of at least two acceptable bids obtained from licensed, professional movers. The Agency may also obtain bids, at its own discretion, in order to determine the most qualified low-bidder for the move. The Agency will make direct payment to the selected mover or provide reimbursement upon presentation of appropriate documentation substantiating the move. Compensable moving elements include packing, transportation, un- packing and insurance. Transportation costs beyond 50 miles are not eligible, unless the Agency determines that relocation beyond 50 miles is justified. In addition to payment for the actual move, one-time re- connection fees related to gas, water, electricity, telephone, internet and television service, are eligible for reimbursement. Deposits required by utility and other residential service providers are not eligible for reimbursement. b.Fixed Payment (Room Count Schedule Method) As an alternative to a professional move, a residential displacee may elect to receive a fixed payment for moving expenses based on the number of furnished or unfurnished rooms in the displacement dwelling. Residential displacees who elect to receive a fixed payment assume full responsibility for the move including the expense of utility re- connections described in (a), above. The current schedule for fixed moving payments is set forth in Table 10, below. TABLE 10: Schedule of Fixed Moving Payments Furnished Dwelling Room Count 1 2 3 4 5 6 7 8 Each Additional Amount $725 $930 $1,165 $1,375 $1,665 $1,925 $2,2215 $2,505 $265 Unfurnished Dwelling Room Count 1 Each Additional Amount $475 $90 214 23 2.Rental Assistance to 90-day Tenants/Owner-Occupants Who Choose to Rent To qualify for a rental assistance payment, residential tenants must have legally occupied their Project area residence for a minimum of ninety (90) days prior to the initiation of negotiations for the Project. Rental/Down payment Assistance payment amounts are equal to 42 times the difference between the base monthly rental and the lesser of: (i)The monthly rent and estimated average monthly cost of utilities for a comparable replacement dwelling as determined by the Agency; or (ii)The monthly rent and estimated average monthly cost of utilities for the decent, safe, and sanitary replacement dwelling actually occupied by the displaced person; or The base monthly rental for the displacement dwelling is the lesser of: (i)The average monthly cost for rent and utilities at the displacement dwelling for a reasonable period prior to displacement, as determined by the Agency. For owner- occupants or households which paid little or no rent, fair market rent will be used as a substitute for actual rent; or, (ii)Thirty percent (30%) of the displacee’s average gross household income. If a displacee refuses to provide appropriate evidence of income or is a dependent, the base monthly rental shall be determined to be the average monthly cost for rent and utilities at the displacement dwelling. 215 24 Table 11 below provides an example of a typical rental assistance eligibility computation. TABLE 11: Computation of Rental Assistance Payments 1. Old Rent $600 Old Rent (plus Utility Allowance) -or - 2. Ability to Pay $550 30% of Monthly Gross Household Income* 3. Lesser of lines 1 and 2 $550 Subtracted from the lesser of: 4. Actual New Rent $650 Actual New Rent (plus Utility Allowance) -or - 5. Comparable Rent $675 Set by the Agency (plus Utility Allowance) 6. Lesser of lines 4 and 5 $650 7. Monthly Need Amount $100 Subtract line 3 from line 6 Rental Assistance $4,200 Multiply line 7 (Monthly Need) by 42 months * Gross household income means the total annual income of an individual less the following: (1) a deduction of $500 for each dependent in excess of three; (2) a deduction of 10% of total income for the elderly or disabled head of household; (3) a deduction for recurring extraordinary medical expenses defined for this purpose to mean medical expenses in excess of 3% of total income, where not compensated for, or covered by insurance or other sources; (4) a deduction of reasonable amounts paid for the care of children or sick or incapacitated family members when determined to be necessary to employment of the head of household or spouse, except that the amount deducted shall not exceed the amount of income received by the person who would not otherwise be able to seek employment in the absence of such care. 3.Down Payment Assistance to Tenants Who Choose to Purchase Residential displacees eligible to receive a rental assistance payment, may choose to utilize up to the full amount of their rental assistance eligibility (including any Last Resort benefits) to purchase a replacement dwelling, provided that the entire eligibility amount is used toward the down payment and eligible incidental closing costs. In the case of Down Payment Assistance claims, the Agency will arrange for the deposit of the total rental assistance eligibility amount in an open escrow account. 216 25 Provisions will be included in the escrow instructions to assure the prompt return of all Agency-provided funds in the event escrow is cancelled by either party or should fail to close within a reasonable period of time. 4.Payments to Mobile Home Owners Mobile home owner-occupants will be eligible to move and set up the unit in a new location, including any existing improvements, providing the total cost of moving the coach does not exceed the replacement cost of a comparable unit. It needs to be noted, however, that current zoning and building code in California practically make it impossible for a coach older than five years to be moved and reestablished at another location. The move options would, therefore, leave only sites outside California and would need to be verified at owners expense. Benefits will include the cost of moving and setting up the existing mobile home, within 50 miles from the Project, and Rental Assistance for space rent. If the mobile home cannot be moved, mobile home owners will have 3 other options with respect to relocation arrangements following the Agency’s offer to purchase as a result of the mobile home not being able to be moved: 1.The owner may elect to sell the mobile home to the Agency for its appraised value-in-place, and purchase a comparable replacement coach in another location; Benefits will include Replacement Housing Payment, Residential Moving Expenses, and Rental Assistance for space rent. 2.The owner may elect to sell the mobile home to the Agency for its appraised value-in-place and apply their entitlement toward the purchase of another type of residential dwelling, including the amount determined for Rental Assistance for space rent. Benefits will include Replacement Housing Payment, Residential Moving Expenses, and Rental Assistance for space rent. 217 26 3.The owner may elect to sell the mobile home to the Agency for its appraised value-in-place and rent an alternate type of residential unit. The owner will be entitled to utilize up to the total of the replacement housing eligibility in the form of rental assistance. Actual rental assistance eligibility will be determined by subtracting the difference between the economic rent of the mobile home residence from the market rent for an apartment unit of comparable size (e.g. number of bedrooms) multiplied by 42 months, not to exceed the replacement housing determination. D.LAST RESORT HOUSING Whenever comparable replacement housing is not available or not available within the monetary limits of $5,250 for tenants or $22,500 for owners, a displaced household will be entitled to consideration for supplementary benefits in the form of Last Resort Housing. Tenants who fail to meet 90-day occupancy requirements and comparable replacement housing exceeds 30% of the persons gross monthly income may be eligible for Last Resort Housing Assistance. Non 90-day qualifiers must meet the basic eligibility requirements applied to all other displacees. The Agency, at its sole discretion, may opt to pay Last Resort rental assistance payments on a periodic basis. Recipients of Last Resort rental assistance who intend to purchase rather than re-rent replacement housing, have the right to request a lump sum payment of all benefits for the purpose of making a down payment and paying standard, non-recurring closing costs. Households receiving periodic payments may elect, at any time, to request a lump sum payment of all remaining benefits to assist with the purchase of a decent, safe and sanitary dwelling. All standard claim processing procedures will be applied to Last Resort payments including the lump sum disbursement of approved benefits. Based on data derived from the surveys and analyses of the occupants in the Project area and costs of replacement housing resources, it is anticipated that “comparable replacement housing” will not be available as required. Specifically, for renters, when the computed replacement housing assistance eligibility exceeds $5,250 or replacement dwelling monthly rental costs (including utilities and other reasonable recurring expenses) exceeds 30% of the person’s average 218 27 monthly income; or, for homeowners, replacement dwellings (including related increased interest costs and other reasonable expenses including closing costs) that do not exceed the total of the amount of just compensation provided for the dwelling acquired and the statutory maximum $22,500 replacement housing payment available to the person. E.GENERAL INFORMATION ON PAYMENT OF RELOCATION BENEFITS Claims and supporting documentation for relocation benefits must be filed with the Agency within 18 months from: c.The date the claimant moves from the acquired property; or, d.The date on which final payment for the acquisition of real property is made, whichever is later. The procedure for the preparation and filing of claims and the processing and delivery of payments will be as follows: 1)Claimant(s) will provide all necessary documentation to substantiate eligibility for assistance; 2)Payment amounts will be determined in accordance with the provisions of the State relocation law and guidelines; 3)Required claim forms will be prepared by relocation personnel and reviewed with claimants. Signed claims and supporting documentation will be submitted by relocation personnel to the Agency; 4) The Agency will review all claims for payment and determine whether to approve, deny, or seek additional information; 5) The Agency will issue benefit checks for distribution to claimants by relocation staff; 219 28 6)Final payments will be issued only after confirmation that the Project premises have been completely vacated and occupancy of the replacement unit is verified; 7)All correspondence, back-up documentation, claims, receipts of payment and notices will be maintained in the relocation case file. 220 29 V.ADMINISTRATIVE PROVISIONS A.RELOCATION TAX CONSEQUENCES California Government Code Section 7269 indicates no relocation payment received shall be considered as income for the purposes of the Personal Income Tax Law, Part 10 (commencing with Section 170 01) of Division 2 of the Revenue and Taxation Code, or the Bank and Corporation Tax law, Part 11 (commencing with Section 23001) of Division 2 of the Revenue and Taxation Code. Furthermore, federal regulations (49 CFR Part 24, Section 24.209) also indicate that no payment received under this part (Part 24) shall be considered as income for the purpose of the Internal Revenue Code of 1954, which has been re- designated as the Internal Revenue Code of 1986. No federal dollars are anticipated for this Project. Therefore, federal regulations may not apply and the IRS may consider relocation payments as income. The preceding statement is not tendered as legal advice in regard to tax consequences, and displacees should consult with their own tax advisor or legal counsel to determine the current status of such payments. (IRS Circular 230 disclosure: To ensure compliance with requirements imposed by the IRS, we inform you that any tax advice contained in this communication (including any attachments) was not intended or written to be used, and cannot be used, for the purpose of (i) avoiding tax-related penalties under the Internal Revenue Code or (ii) promoting marketing or recommending to another party any matters addressed herein) B.GRIEVANCE PROCEDURES The Agency's Relocation Appeals process will comply with the Provisions of Article 5 of the State relocation guidelines. The right to appeal shall be described in all relocation explanatory material distributed to displacees. Displacees have the right to ask for administrative review when they believe themselves aggrieved by a determination as to eligibility, the amount of payment, the failure to provide comparable replacement housing referrals or the Agency’s property management practices. Requests for review will be directed to the appropriate Agency official. Further details concerning the appeals process will be provided upon request. 221 30 C.EVICTION POLICY Under the State relocation guidelines, eviction is permissible only as a last resort and may not be used as a means to avoid relocation payment obligations. A displaced person’s eviction will affect eligibility for relocation assistance and benefits. Eviction may be undertaken only for one or more of the following reasons: •Failure to pay rent, except in those cases where the failure to pay is due to the lessor's failure to keep the premises in habitable condition, is the result of harassment or retaliatory action or is the result of discontinuation or substantial interruption of services; •Performance of a dangerous, illegal act in the unit; •Material breach of the rental agreement and failure to correct breach within 30 days of notice; •Maintenance of a nuisance and failure to abate within a reasonable time following notice; •Refusal to accept one of a reasonable number of offers of replacement dwellings; •A requirement under State or local law or emergency circumstances that cannot be prevented by reasonable efforts on the part of the public entity. D.CITIZEN PARTICIPATION As the process for considering the Project moves forward, the Agency will observe the following protocol: 1.Provide affected tenants with full and timely access to documents relevant to the relocation program and the availability to form a relocation committee; 222 31 2.Provide technical assistance necessary to interpret elements of the Relocation Plan and other pertinent materials; 3.Issuance of a general notice concerning the availability of the Plan for public review, as required, 30 days prior to its proposed adoption; 4.The inclusion of written or oral comments concerning the Plan and Agency response as an attachment (Exhibit “F”), when it is forwarded to the City Council for adoption; 5.Collect and submit for review the Project survey results to the local housing, development and planning agencies. E.PROJECTED DATE OF DISPLACEMENT The Agency anticipates that the relocation process will begin in Spring of 2017 and be completed by late fall of 2017. F.ESTIMATED RELOCATION COSTS The total budgetary estimate for relocation-related payments for this Project is $300,000. The estimated relocation budget does not include any payments related to property acquisition or improvements pertaining to realty. The budget does not consider the cost of any services necessary to implement the Plan and complete the relocation element of the Project. 223 32 EXHIBIT A: Residential Relocation Interview Sample Form 224 Client/Project:Case ID: Site Address:Total occupants:Interview Date:□Unoccupied City, St, ZIP:Interviewer:□No Contact INDIVIDUAL OCCUPANTS (use additional pages as needed) 1. Name:Gender: F M Employer/School: Relationship (list 1): HEAD OF HOUSEHOLD □ID verified Income srce (list 2):Income/empl. description:Hire/start date:Mo Income: Lawful presence (list 3):Date of birth: Phone/fax/email:Move-in date: Notes/special needs: 2. Name:Gender: F M Employer/School: Relationship (list 1):□ID verified Income srce (list 2):Income/empl. description:Hire/start date:Mo Income: Lawful presence (list 3):Date of birth: Phone/fax/email:Move-in date: Notes/special needs: 3. Name:Gender: F M Employer/School: Relationship (list 1):□ID verified Income srce (list 2):Income/empl. description:Hire/start date:Mo Income: Lawful presence (list 3):Date of birth: Phone/fax/email:Move-in date: Notes/special needs: 4. Name:Gender: F M Employer/School: Relationship (list 1):□ID verified Income srce (list 2):Income/empl. description:Hire/start date:Mo Income: Lawful presence (list 3):Date of birth: Phone/fax/email:Move-in date: Notes/special needs: 5. Name:Gender: F M Employer/School: Relationship (list 1):□ID verified Income srce (list 2):Income/empl. description:Hire/start date:Mo Income: Lawful presence (list 3):Date of birth: Phone/fax/email:Move-in date: Notes/special needs: 6.Name:Gender: F M Employer/School: Relationship (list 1):□ID verified Income srce (list 2):Income/empl. description:Hire/start date:Mo Income: Lawful presence (list 3):Date of birth: Phone/fax/email:Move-in date: Notes/special needs: © 1980-2008 Overland, Pacific & Cutler, LLC (08/08) Residential Relocation Interview Page 1225 DWELLING HOUSEHOLD Mailing Address:□Primary residence of all occupants? (If not, explain in notes) City, St, ZIP:□Can someone read/understand English? If not, language: Carbon Copy Address:Race/Ethnicity: □ American Indian/Alaskan □ Asian City, St, ZIP:□Black/African-American □ Hawaiian/Pacific Islander Dwelling Type (list 4):□Hispanic/Latino □ White □ Other □ Mixed Bedrooms:Attic/Utility/Storage:Approx Sq Ft:Subscribe to: □ Land phone □ TV service □ Internet Kitchen:Basement:Bathrooms:□Home-based business? (describe in notes) Living/family rooms:Garage:Garage Spaces:□Rent rooms in dwelling? (describe in notes) Dining room:Other/Extra:Carport Spaces:□On fixed income or public assistance? (describe in Occupants) Den/Office:Parking Spaces:□Disabled occupants? (describe modifications/needs in Occupants) Total Rooms:Number of cars:Replacement site special needs (mark and describe in Notes) Air Cond: □Central □Wall/Window □Heat Pump □Evap./Swamp □None □Employment access □Shopping Heating: □FAU □Radiant □Hot Water □Space Htr □Solar □Heat Pump □Public transport □Religious Dwelling Condition: □ Good □ Fair □ Poor □Medical facilities/services □Social/Public services Neighborhood Condition: □ Good □ Fair □ Poor □School needs □Relatives/Ethnic Amenities:□Childcare □Other special needs □All occupants to move to the same dwelling? (if not, explain in notes) TENANT Replacement dwelling preference: □ Rent □ Buy Rent terms: □ Month-Month □ Lease, months left:Can relocate from: □ Neighborhood □ City □ County □ State □ Rent reduced in exchange for service □Unit furnished by tenant Preferred relocation areas: Monthly contract rent: $Security deposit: $ HOMEOWNER Landlord/manager name/ph: Lot Size (sq ft):Date purchased: Age (yrs): □Written rental agreement available?□Rent receipts available?□Own clear with no mortgages/loans # of stories: □Receiving Section 8 or other housing assistance?1st Loan Information 2nd Loan Information Caseworker name/ph:Lender:Lender: Monthly tenant portion of rent: $Loan Type (list 5):Loan Type (list 5): Annual family/child care expenses to allow work: $Current % Rate:Current % Rate: Annual non-reimbursed medical expenses: $Principal Balance: $Principal Balance: $ Annual non-reimb. handicapped assistance expenses: $Original Date:Original Date: Utilities paid by tenant:Pets:Remaining months:Remaining months: □Gas: $Monthly P&I payment:Monthly P&I payment: □Electric: $Energy source: Gas Electr Oil Other MOBILE HOME □Water: $Cooking Stove: □ □ □ ____Pad space: □ Rent □ Own Coach: □ Rent □ Own □Sewer: $Water Heater: □ □ □ ____Pad rent: $Make/Model: □Trash: $Space Heat:□ □ □ ____Coach length (ft):Year: □NONE Air Conditioning: □ □ □ ____Coach width (ft):Decal #: © 1980-2008 Overland, Pacific & Cutler, LLC (08/08)Page 2 Total physical and content rooms to move: 226 INTERVIEW NOTES (explain all special dwelling/household circumstances, including those noted on page 2) 1. Relation: Spouse, Child, Foster Child, Parent, Partner, Sibling, Aunt/Uncle, Cousin, Grandparent, Parent In-Law, Sibling In-Law, Other Relative, Roommate 2. Income: Wages/Salaries, Social Security/Disab/Pension, Child Support/Alimony, Welfare/TANF/AFDC, Family Subsidy/Gift, Business Income, Interest/Dividends, Unempl./Workers Comp, AF pay, EITC, Cash Income, Rent Reduction, Other 3. Legal Status: Unknown, Citizen/National, Lawful Other, NOT Lawful, Decline to provide. 4. Dwelling: SFR, Duplex, 3-Plex, 4-Plex, Apartment, Condo/Townhome, Hotel/Motel, Mobile Home, RV, Other 5. Loans: Fixed Mortgage, Adjustable Mortgage, Interest Only, Fixed HELOC, Adjustable HELOC, Reverse Mortgage, Other Claimant Name:Date:Signature: © 1980-2008 Overland, Pacific & Cutler, LLC (08/08) I certify that all occupants have been identified above and that all information provided for this survey is true and complete to the best of my knowledge. Page 3227 INDIVIDUAL OCCUPANTS (use additional pages as needed) #Name:Gender: F M Employer/School: Relationship (list 1):□ID verified Income srce (list 2):Income/empl. description:Hire/start date:Mo Income: Lawful presence (list 3):Date of birth: Phone/fax/email:Move-in date: Notes/special needs: #Name:Gender: F M Employer/School: Relationship (list 1):□ID verified Income srce (list 2):Income/empl. description:Hire/start date:Mo Income: Lawful presence (list 3):Date of birth: Phone/fax/email:Move-in date: Notes/special needs: #Name:Gender: F M Employer/School: Relationship (list 1):□ID verified Income srce (list 2):Income/empl. description:Hire/start date:Mo Income: Lawful presence (list 3):Date of birth: Phone/fax/email:Move-in date: Notes/special needs: #Name:Gender: F M Employer/School: Relationship (list 1):□ID verified Income srce (list 2):Income/empl. description:Hire/start date:Mo Income: Lawful presence (list 3):Date of birth: Phone/fax/email:Move-in date: Notes/special needs: #Name:Gender: F M Employer/School: Relationship (list 1):□ID verified Income srce (list 2):Income/empl. description:Hire/start date:Mo Income: Lawful presence (list 3):Date of birth: Phone/fax/email:Move-in date: Notes/special needs: #Name:Gender: F M Employer/School: Relationship (list 1):□ID verified Income srce (list 2):Income/empl. description:Hire/start date:Mo Income: Lawful presence (list 3):Date of birth: Phone/fax/email:Move-in date: Notes/special needs: © 1980-2008 Overland, Pacific & Cutler, LLC (08/08)Page 1A228 33 EXHIBIT “B”: Income Limits – County of Riverside The following 2016 figures are approved by the U. S. Department of Housing and Urban Development (H.U.D.) for use in the County of Riverside to define and determine housing eligibility by income level. Area Median Income - $65,000 Family Size Extremely Low Very Low Lower 1 Person $14,100 $23,450 $37,550 2 Person $16,100 $26,800 $42,900 3 Person $20,160 $30,150 $48,250 4 Person $24,400 $33,500 $53,600 5 Person $28,440 $36,200 $57,900 6 Person $32,580 $38,900 $62,200 7 Person $36,730 $41,550 $66,500 8 Person $40,890 $44,250 $70,800 Figures are per the Department of Housing and Urban Development (California), effective May 24th, 2016. 229 34 EXHIBIT “C”: Informational Statement - Residential 230 © 1980-2016 Overland, Pacific & Cutler, LLC (Feb-16) Page 1 of 7 Relocation Assistance Informational Statement for Families and Individuals - Mobile Homes (CA State) Displacing Agency: City of La Quinta Project Name: Dune Palms Street Improvement Project Displacing Agency Representative: Overland, Pacific & Cutler, LLC 2280 Market Street, Ste 200 Riverside, CA 92501 Phone: 760-776-1238 Informational Statement Content: 1.General Information 2. Assistance in Locating A Replacement Dwelling 3.Moving Benefits 4.Replacement Housing Payment – Mobile Home Tenants and Certain Others 5.Section 8 Tenants 6.Replacement Housing Payment – Mobile Home Homeowners 7.Qualification For and Filing of Relocation Claims 8.Last Resort Housing Assistance 9.Rental Agreement 10.Evictions 11.Appeal Procedures – Grievance 12.Tax Status of Relocation Benefits 13.Non-Discrimination and Fair Housing 14.Additional Information and Assistance Available Spanish speaking agents are available. Si necesita esta información en español, por favor llame a su agente. 231 © 1980-2016 Overland, Pacific & Cutler, LLC (Feb-16) Page 2 of 7 Informational Statement for Families and Individuals – Mobile Homes (CA State) 1. GENERAL INFORMATION The dwelling in which you now live is in a project area to be improved by, or financed through, the Displacing Agency using state and/or local funds. If and when the project proceeds, and it is necessary for you to move from your dwelling, you may be eligible for certain benefits. You will be notified in a timely manner as to the date by which you must move. Please read this information, as it will be helpful to you in determining your eligibility and the amount of the relocation benefits you may receive under the state law. You will need to provide adequate and timely information to determine your relocation benefits. The information is voluntary, but if you don’t provide it, you may not receive the benefits or it may take longer to pay you. We suggest you save this informational statement for reference. The Displacing Agency has retained the professional firm of Overland, Pacific & Cutler, LLC (OPC) to provide relocation assistance to you. The firm is available to explain the program and benefits. Their address and telephone number is listed on the cover. PLEASE DO NOT MOVE PREMATURELY. THIS IS NOT A NOTICE TO VACATE YOUR DWELLING. However, if you desire to move sooner than required, you must contact your relocation agent at Overland, Pacific & Cutler, LLC, so you will not jeopardize any benefits. This is a general informational brochure only, and is not intended to give a detailed description of either the law or regulations pertaining to the Displacing Agency’s relocation assistance program. Please continue to pay your rent to your current landlord, otherwise you may be evicted and jeopardize the relocation benefits to which you may be entitled to receive. Once the Displacing Agency acquires the property, you will also be required to pay rent to the Displacing Agency. 2.ASSISTANCE IN LOCATING A REPLACEMENT DWELLING The Displacing Agency, through its representatives, will assist you in locating a comparable replacement dwelling by providing referrals to appropriate and available housing units. You are encouraged to actively seek such housing yourself. When a suitable replacement dwelling unit has been found, your relocation agent will carry out an inspection and advise you as to whether the dwelling unit meets decent, safe and sanitary housing requirements. A decent, safe and sanitary housing unit provides adequate space for its occupants, proper weatherproofing and sound heating, electrical and plumbing systems. Your new dwelling must pass inspection before relocation assistance payments can be authorized. 3.MOVING BENEFITS If you must move as a result of displacement by the Displacing Agency, you will receive a payment to assist in moving your personal property. The actual, reasonable and necessary expenses for moving 232 © 1980-2016 Overland, Pacific & Cutler, LLC (Feb-16) Page 3 of 7 your household belongings may be determined based on the following methods: •A Fixed Moving Payment based on the number of rooms you occupy (see below); or •A payment for your Actual Reasonable Moving and Related Expenses based on at least two written estimates and receipted bills; or •A combination of both (in some cases). For example, you may choose a Self-Move, receiving a payment based on the Fixed Residential Moving Cost Schedule shown below, plus contract with a professional mover to transport your grand piano and/or other items that require special handling. In this case, there may be an adjustment in the number of rooms which qualify under the Fixed Residential Moving Cost Schedule. A.Fixed Moving Payment (Self-Move) A Fixed Moving Payment is based upon the number of rooms you occupy and whether or not you own your own furniture. The payment is based upon a schedule approved by the Displacing Agency, and ranges, for example, from $475.00 for one furnished room to $2,505.00 for eight rooms in an unfurnished dwelling. (For details see the table). Your relocation agent will inform you of the amount you are eligible to receive, if you choose this type of payment. If you select a fixed payment, you will be responsible for arranging for your own move, and the Displacing Agency will assume no liability for any loss or damage of your personal property. A fixed payment also includes utility hook-ups and other related moving fees. B.Actual Moving Expense (Professional Move) If you wish to engage the services of a licensed commercial mover and have the Displacing Agency pay the bill, you may claim the ACTUAL cost of moving your personal property up to 50 miles. Your relocation agent will inform you of the number of competitive moving bids (if any) which may be required, and assist you in developing a “mover” scope of services for Displacing Agency approval. 4.MOBILE HOME TENANTS AND CERTAIN OTHERS - REPLACEMENT HOUSING PAYMENT You may be eligible for a payment of up to $5,250.00 to assist you in renting or purchasing a comparable replacement dwelling. In order to qualify, you must either be a tenant who has occupied the present dwelling for at least 90 days prior to the initiation of negotiations or an owner who has occupied the present dwelling between 90 and 180 days prior to the initiation of negotiations. A.Rental Assistance. If you qualify, and wish to rent your replacement dwelling, your maximum rental assistance benefits will be based upon the difference over a forty-two (42) month period between the rent you must pay for a comparable replacement dwelling and the lesser of your current rent and estimated utilities or thirty percent (30%) of your gross monthly household income. You will be required to provide your relocation agent with monthly rent and household income verification prior to the determination of your eligibility for this payment. -OR - Fixed Moving Schedule CALIFORNIA (Effective 2015) Occupant Owns Furniture: 1 room $725 2 rooms $930 3 rooms $1,165 4 rooms $1,375 5 rooms $1,665 6 rooms $1,925 7 rooms $2,215 8 rooms $2,505 Each additional room $265 Occupant does NOT Own Furniture: 1 room $475 Each additional room $90 233 © 1980-2016 Overland, Pacific & Cutler, LLC (Feb-16) Page 4 of 7 B.Down-payment Assistance. If you qualify, and wish to purchase a home as a replacement dwelling, you can apply up to the total amount of your rental assistance payment towards the down-payment and non-recurring incidental expenses. Your relocation agent will clarify procedures necessary to apply for this payment. Where a tenant is sharing a dwelling with an owner-occupant and paying the owner-occupant rent for the privilege, the tenant shall not be entitled to more than one-half of the rental assistance otherwise payable. 5.SECTION 8 TENANTS When you do move, you may be eligible to transfer your Section 8 eligibility to a replacement site. In such cases, a comparable replacement dwelling will be determined based on your family composition at the time of displacement and the current housing program criteria. This may not be the size of the unit you currently occupy. Your relocation agent will provide counseling and other advisory services along with moving benefits. 6.MOBILE HOME HOMEOWNERS - REPLACEMENT HOUSING & MOVING PAYMENTS A.Replacement Housing Option - If you own and occupy a mobile home to be purchased by the Displacing Agency for at least 180 days prior to the initiation of negotiations, you may be eligible to receive a payment of up to $22,500.00 to assist you in purchasing a comparable replacement unit. This payment is intended to cover the following items: 1.Purchase Price Differential - An amount which, when added to the amount for which the Displacing Agency purchased your mobile home, equals the lesser of the actual cost of your replacement dwelling; or the amount determined by the Displacing Agency as necessary to purchase a comparable replacement dwelling. Your relocation agent will explain both methods to you. 2.Mortgage Interest Differential - The amount which covers the increased interest costs, if any, required to finance a replacement dwelling. Your relocation agent will explain limiting conditions. 3.Incidental Expenses - Those one time incidental costs related to purchasing a replacement unit, such as escrow fees, recording fees, and credit report fees. Recurring expenses such as prepaid taxes and insurance premiums are not compensable. B.Rental Assistance Option - If you are an owner-occupant and choose to rent rather than purchase a replacement dwelling, you may be eligible for a rental assistance payment of up to the amount that you could have received under the Purchase Price Differential, explained above. The payment will be based on the difference between an economic rent of the dwelling you occupy and the rent you must pay for a comparable replacement dwelling. If you receive a rental assistance payment, as described above, and later decide to purchase a replacement dwelling, you may apply for a payment equal to the amount you would have received if you had initially purchased a comparable replacement dwelling, less the amount you have already received as a rental assistance payment. 234 © 1980-2016 Overland, Pacific & Cutler, LLC (Feb-16) Page 5 of 7 C.Space Rent Differential - If you decide to purchase another mobile home or move your mobile home, you may be eligible for additional assistance to cover any increased space rent at the facility to which you relocate. Your maximum rental assistance benefits will be based upon the difference over a forty-two (42) month period between the rent and estimated utilities you must pay for a comparable replacement dwelling (as determined by the Displacing Agency) and the lesser of your current rent and average utilities or thirty percent (30%) of your gross monthly household income. This space rent differential payment may be used to lease a replacement site; may be applied to the purchase price of a replacement site; or may be applied, with any replacement housing payment attributable to the mobile home, to the purchase of a replacement mobile home or conventional “decent, safe and sanitary” dwelling. D.Moving Option - If your coach is movable and you elect to have the Displacing Agency move your coach to another park, the Displacing Agency will pay for the following: 1.Preparation of your coach for moving; 2.Transport of your coach to a new site (within 50 miles); 3.Set-up of your coach at the new location (including code required modifications such as earthquake strapping); 4.Reconstruction or reinstallation of all appurtenances such as porches, awnings and/or storage buildings; which are not acquired; 5.Payment of all fees for reinstallation; 6.Space Rent Differential, as described above; and 7.Other expenses which the Displacing Agency deems to be reasonable and necessary. NOTE: The cost of replacing landscaping and hardscape improvements is not covered. 7.QUALIFICATION FOR, AND FILING OF, RELOCATION CLAIMS To qualify for a Replacement Housing Payment, you must rent or purchase and occupy a comparable replacement unit within one year from the following: •For a tenant, the date you move from the displacement dwelling. •For an owner-occupant, the latter of: a.The date you receive final payment for the displacement dwelling, or, in the case of condemnation, the date the full amount of estimated just compensation is deposited in court,: or b.The date you move from the displacement dwelling. All claims for relocation benefits must be filed with the Displacing Agency within eighteen (18) months from the date on which you receive final payment for your property, or the date on which you move, whichever is later. Failure to occupy the replacement dwelling or to submit claims within the above time limits could result in loss of moving and/or replacement housing benefits. 235 © 1980-2016 Overland, Pacific & Cutler, LLC (Feb-16) Page 6 of 7 8.LAST RESORT HOUSING ASSISTANCE If comparable replacement dwellings are not available when you are required to move, or if replacement housing is not available within the monetary limits described above, the Displacing Agency will provide Last Resort Housing assistance to enable you to rent or purchase a replacement dwelling on a timely basis. Last Resort Housing assistance is based on the individual circumstances of the displaced person. Your relocation agent will explain the process for determining whether or not you qualify for Last Resort assistance. If you are a tenant, and you choose to purchase rather than rent a comparable replacement dwelling, the entire amount of your rental assistance and Last Resort eligibility must be applied toward the down-payment and eligible incidental expenses of the home you intend to purchase. 9.RENTAL AGREEMENT As a result of the Displacing Agency's action to purchase the property where you live, you may become a tenant of the Displacing Agency. If this occurs, you will be asked to sign a rental agreement which will specify the monthly rent to be paid, when rent payments are due, where they are to be paid and other pertinent information. 10. EVICTIONS Any person, who occupies the real property and is not in unlawful occupancy, is presumed to be entitled to relocation benefits. Except for the causes of eviction set forth below, no person lawfully occupying property to be purchased by the Agency will be required to move without having been provided with at least 90 days written notice from the Agency. Eviction will be undertaken only in the event of one or more of the following reasons: •Failure to pay rent; except in those cases where the failure to pay is due to the lessor's failure to keep the premises in habitable condition, is the result of harassment or retaliatory action or is the result of discontinuation or substantial interruption of services; •Performance of dangerous illegal act in the unit; •Material breach of the rental agreement and failure to correct breach within the legally prescribed notice period; •Maintenance of a nuisance and failure to abate within a reasonable time following notice; •Refusal to accept one of a reasonable number of offers of replacement dwellings; or •The eviction is required by State or local law and cannot be prevented by reasonable efforts on the part of the public entity. 11.APPEAL PROCEDURES - GRIEVANCE Any person aggrieved by a determination as to eligibility for, or the amount of, a payment authorized by the Displacing Agency’s Relocation Assistance Program may have the appeal application reviewed by the Displacing Agency in accordance with its appeals procedure. Complete details on appeal procedures are available upon request from the Displacing Agency. 236 © 1980-2016 Overland, Pacific & Cutler, LLC (Feb-16) Page 7 of 7 12.TAX STATUS OF RELOCATION BENEFITS California Government Code Section 7269 indicates no relocation payment received shall be considered as income for the purposes of the Personal Income Tax Law, Part 10 (commencing with Section 170 01) of Division 2 of the Revenue and Taxation Code, or the Bank and Corporation Tax law, Part 11 (commencing with Section 23001) of Division 2 of the Revenue and Taxation Code. Furthermore, federal regulations (49 CFR Part 24, Section 24.209) also indicate that no payment received under this part (Part 24) shall be considered as income for the purpose of the Internal Revenue Code of 1954, which has been redesignated as the Internal Revenue Code of 1986. No federal dollars are anticipated for this project. Therefore, federal regulations may not apply and the IRS may consider relocation payments as income. The preceding statement is not tendered as legal advice in regard to tax consequences, and displacees should consult with their own tax advisor or legal counsel to determine the current status of such payments. (IRS Circular 230 disclosure: To ensure compliance with requirements imposed by the IRS, we inform you that any tax advice contained in this communication (including any attachments) was not intended or written to be used, and cannot be used, for the purpose of (i) avoiding tax-related penalties under the Internal Revenue Code or (ii) promoting marketing or recommending to another party any matters addressed herein) 13. NON-DISCRIMINATION AND FAIR HOUSING No person shall on the grounds of race, color, national origin or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under the Displacing Agency’s relocation assistance program pursuant to Title VI of the Civil Rights Act of 1964, Title VIII of the Civil Rights Act of 1968, and other applicable state and federal anti-discrimination and fair housing laws. You may file a complaint if you believe you have been subjected to discrimination. For details contact the Displacing Agency. 14.ADDITIONAL INFORMATION AND ASSISTANCE AVAILABLE Those responsible for providing you with relocation assistance hope to assist you in every way possible to minimize the hardships involved in relocating to a new home. Your cooperation will be helpful and greatly appreciated. If you have any questions at any time during the process, please do not hesitate to contact your relocation agent at Overland, Pacific & Cutler. 237 35 EXHIBIT “D”: Property Listings - Mobile Homes for Rent / Sale 2 Bedroom Mobile Homes for Rent Number Address Monthly Rent None Found 3 Bedroom Mobile Homes for Rent Number Address Monthly Rent None Found 4 Bedroom Mobile Homes for Rent Number Address Monthly Rent None Found 2 Bedroom Single Family Residential Homes for Rent Number Address Monthly Rent 1 630 N Plaza Amigo, Palm Springs, CA $2,800 2 80358 Avenida Linda Vis, Indio, CA $2,500 3 414 E Via Ensenada Cir, Palm Springs, CA $2,300 4 52180 Desert Spoon Court, La Quinta, CA $2,100 5 73476 Sun Ln, Palm Desert, CA $2,100 6 584 N Plaza Amigo, Palm Springs, CA $1,850 7 80895 Via Puerta Azul, La Quinta, CA $1,800 8 210 S Louella Rd, Palm Springs, CA $1,500 9 45432 Panorama Dr, Palm Desert, CA $1,499 10 44796 Cabrillo Ave, Palm Desert, CA $1,195 238 36 3 Bedroom Single Family Residential Homes for Rent Number Address Monthly Rent 1 54060 Avenida Vallejo, La Quinta, CA $2,500 2 81831 Victoria Street, Indio, CA $2,000 3 48129 Vista Cielo, La Quinta, CA $1,950 4 51062 Sorrel Court, Indio, CA $1,875 5 78715 Saguaro Road, La Quinta, CA $1,850 6 80147 Tangier Avenue, Indio, CA $1,800 7 78255 Cloud View Way, La Quinta, CA $1,750 8 81157 La Reina Circle, Indio, CA $1,700 9 51304 Mystic Tyme Drive, Indio, CA $1,650 10 82913 Spirit Mountain Drive, La Quinta, CA $1,600 11 54260 Avenida Madero, La Quinta, CA $1,500 12 52905 Avenida Herrera, La Quinta, CA $1,475 13 53880 Avenida Carranza, La Quinta, CA $1,450 14 52195 Avenida Rubio, La Quinta, CA $1,450 15 53200 Avenida Alvarado, La Quinta, CA $1,400 16 53280 Avenida Carranza, La Quinta, CA $800 4 Bedroom Single Family Residential Homes for Rent Number Address Monthly Rent 1 81369 Avenida Alamitos, Bermuda Dunes, CA $2,400 2 41276 Gaslight Ave, Bermuda Dunes, CA $2,400 3 81369 Avenida Alamitos, Indio CA $2,300 4 42305 Everest Dr, Indio, CA $2,300 5 42290 Matterhorn Dr, Indio CA $2,250 6 83655 Swinton Dr, Indio, CA $2,200 7 49190 Marimba Court, La Quinta, CA $2,050 8 42724 Corvado St, Indio, CA $1,900 9 48602 Anastacia Court, Indio, CA $1,800 10 80722 Diamondback, Indio, CA $1,775 239 37 2 Bedroom Mobile Homes for Sale Number Address Purchase Price Pad Rent 1 30 International Boulevard, Rancho Mirage, CA $110,300 $614.00 2 30 International Boulevard, Rancho Mirage, CA $92,500 $614.00 3 316 Marble Ln, Palm Springs, CA $67,000 $722.00 4 50001 Hwy 74, Palm Desert, CA (1 Circle A) $54,900 $700.00 5 901 Gem Dr, Palm Springs, CA $54,500 $722.00 6 116 Valley Dr, Palm Springs, CA $45,000 * 7 50001 Hwy 74, Palm Desert, CA (1 Circle A) $29,900 $700.00 8 51555 Monroe St SPC 108, Indio, CA $29,000 $600.00 9 51555 Monroe St SPC 152, Indio, CA $25,000 $600.00 * Denotes could not verify if pad rent is required and/or the amount 3 Bedroom Mobile Homes for Sale Number Address Purchase Price Pad Rent 1 30 International Boulevard, Rancho Mirage, CA $120,000 $614 2 50001 Hwy 74, Palm Desert, CA - 8 Diamond E $109,000 $700 3 231 Centennial St, Rancho Mirage, CA $57,900 $600 4 70 Rio Street, Rancho Mirage, CA $92,000 $947 5 50001 Hwy 74, Palm Desert, CA - 18 Lazy B Drive $109,000 $700 6 50001 Hwy 74, Palm Desert, CA - 11 Box C $87,900 $700 7 5 Venus Street, Palm Springs, CA $59,000 $570 4 Bedroom Mobile Homes for Sale Number Address Purchase Price Pad Rent 1 13 Circle A Dr, Palm Desert, CA $65,900 $700 2 253 Suez Street, Palm Springs CA $47,900 $700 3 93 Acapulco Street, Rancho Mirage CA $174,900 $560 240 38 EXHIBIT E: Subject Property Photographs Unit 58 241 39 Unit 59 242 40 Unit 82 243 41 Unit 83 244 42 Unit 84 245 43 EXHIBIT “F”: Public Comments and Response 246 Community Programs &Wellness ReportJanuary 1, 2018 - March 31, 2018 Fitness Programs Amount served Amount of classes/events/rentals Revenue generated January February March 2,278 274 247 274 1,892 2,102 $12,942 $10,229 $9,321 6,580 5,151 5,490 $17,120 $9,385 $11,555 DEPARTMENTAL REPORT ITEM NO. 4-A 247 220 150 50 1,580 $2,361 Rentals Amount served Amount of classes/events/rentals Revenue generated Desert YouthOlympicsA Toast to LQ Events Pillars of theCommunityII ThatTransformedHistory Mission LQ:Rocket LaunchFebruaryMarch50150 66 2,250 2,103 71 73 $3,201 $3,260 January February March Pickle Ball Day150Bike Rodeow/DRD30 Egg Hunt @LQ Park1,000 248 Fitness Center - Detail Fitness Center - Passes Daily Passes Sold Memberships Sold 223 320 212 162 298 202 MarchFebruaryJanuary0 100 200 300 400 500 600 Fitness Center - Visits Member Visits 6037 4777 4990 0 1000 2000 3000 4000 5000 6000 7000 January February MarchAttendanceSaturday Visits 6:30-9am 9-11am 11am-1pm 0 50 100150200250 January February MarchAttendance Sunday Visits 6:30-9am 9-11am 11am-1pm 0 100200 January February MarchAttendance 249 Monthly Revenue & Participation Total Reveune Total Participation $25,709 $18,551 $24,867 $21,129 $23,194 $19,126 $43,203 $22,815 $24,1368,975 9,439 10,112 12,780 13,091 12,945 10,438 9,843 10,945 July* August September October November December January** February March 0 1000020000300004000050000 This chart will be updated with monthly data points to reflect the total revenue and participation for that month. As each month is added, the data will show the trend for the 2017/18 operating year. *Revenue increase of $921 due to the Youth Player Fees received June for Spring/Summer 2017. **Revenue increase of $26,083 due to the Youth Player Fees received in January for Fall/Winter 2018 250 CODE COMPLIANCE/ ANIMAL CONTROLQUARTERLY REPORT Code Compliance Cases January Opened/Closed Cases February Opened/Closed Cases March Opened/Closed Cases 394 566 397 0 100 200 300 400 500 600 January through March 2018 January 1, 2018 - March 31, 2018Proactive Code Compliance Effortsand Updates The Code Compliance Division is now staffed with four field Officers. Gerald Duchene, the new Code Compliance Officer started on January 8, 2018, and is working on his own designated area. As staff addresses property maintenance violations in the City, some residents shared with staff their inability to make corrections due to physical or financial constraints.  Staff is working with these residents to find ways to assist them through the City Grant Program or by securing help through community groups. Currently, staff is working with two residents, a military veteran that is disabled and has qualified for the City Grant Program; with the grant, he will be able to landscape his front-yard.  The second resident is an elderly lady with dementia, she will be assisted by Southwest Church, the group has agreed to help clean her front-yard and do some home-repairs.  DEPARTMENTAL REPORT ITEM NO. 4-B 251 Animal ControlUpdate Animal Control has continued to receive reports of leash law violations at the top of the cove.  As a result, the Animal Control Officer  is conducting more early morning patrols and checking the area throughout the day.  Code Compliance Officers and Community Service Officers are aware of the ongoing issue and will address leash law violations  when observed.  Code Supervisor attended a Neighborhood Watch meeting with Mayor Evans and Councilman Radi; a variety of topics were addressed including several regarding leash law violations and dog owners failing to remove their dogs waste along the trails.   On February 6, 2018, City Council adopted the La Quinta Municipal Code revisions to Title 10 - Animals; these changes were requested by La Quinta Animal Advocates and City Attorney. Revisions include: background breeding prohibition, state and federal law updates.  False AlarmsOct. 2017 Nov. 2017 Dec. 2017 Jan. 2018 Feb. 2018 Mar. 2018211197179155164211050100150200250False AlarmsStaff continues to work with Police and Fire to reduce false alarms. City has collectedapproximately $3,500 in fees from users with three or more false alarms. Since theinception of the Fee program in October 2017, the number of false alarms was in a downward trend, however, in the months of February and March this year, there has been a spike, possibly due to a large influx of tourist and seasonal residents. Staff will continue to monitor numbers.   Festival Season Staff is ready for the April festival season. Officers will be monitoring and responding to Short Term Vacation Rental and Special Event issues, checking on noise complaints, monitoring traffic conditions and enforcing parking regulations. To report any of these issues, please use the following numbers: Code Officer forFestival Issues:  760-777-7145, (Friday - Saturday from 6 P.M. - 2 A.M.) and Sunday from 5 P.M. - 12 A.M.) Short TermVacation Rental Hotline:  760-777-7157 (24 hr. hotline) 252 Adoption Transfer Adoption Partner Return to Owner Euthanized Treatable*Euthanized Untreatable** In Foster Home Died 22 21 9 5 13 6 3 2 10 12 3 5 11 0 5 10 15 20 25 Jan.Feb.Mar. New Renewed Closed Not Renewed 52 6524 111567424 11746491286Mar.Feb.Jan.0 50 100 150 * Euthanized Treatable: not adopted or reclaimed    **Euthanized Untreatable: injured or ill beyond treatment Animal Licensing StatisticsAnimal ControlUpdates Stray Stray-Dead Owner Surrendered Foster Return Confiscate Dispo Requested 34 6 1 2 25 7 2 1 28 15 3 3 2 0 5 10 15 20 25 30 35 Jan.Feb.Mar. Impounds Outcomes 253 SNIP Low CostSpray / Neuter April 14, 2018  May and June TBD New Dates for Low Cost Spay, Neuter, Vaccination & Microchip Clinic All spay & neuter procedures are done by appointment only. For details, please call (760) 366-1100 in English; (760) 366-1105 in Spanish. Fees for Vaccinations are: Rabies         $11 DA2PP        $11 Bordetella  $16 Microchip   $15 *PLEASE NOTE: DATES ARE SUBJECT TO CHANGE 254 EmergencyManagementQuarterly Report 10 January 1, 2018 – March 31, 2018 303 Number of Activities Community OutreachStaff Training 33 Community Emergency Response Team (CERT) Meetings The City of La Quinta contracts with the County of Riverside EmergencyManagement Department (EMD) for emergency services. The City utilizes a whole community approach to minimize impacts of a major disaster through prevention, protection, mitigation, response and recovery efforts. Quarterly Activities 25 Number of Attendees 3 DEPARTMENTAL REPORT ITEM NO. 4-C 255 Trilogy Emergency Prep Expo La Quinta Emergency Management, Fire, Police and local vendors promoted safety training as well as home and family preparedness. Community OutreachJanuary -  A SoCal Gas representative providedinformation about gas safety and dicussed the leakon Eisenhower. February - A CERT volunteer reviewed andpracticed the Disaster Medical unit.  March - Meeting included an activity based Triageand CERT Organization session and a farewell toPaula Deal. Training Community Events An After Action Summary was developed following the City EOC exercise in December, using input from the individual sections.  Seminars were held with each section to help clarify EOC procedures and continue development of EOC resources and systems.  Follow-up meetings are scheduled for the upcoming quarter. La Quinta Museum - Trending Topics La Quinta Emergency Management promoted the City's CERT Team and personal preparedness. Meetings This Quarter 256 Upcoming Milestones Emergency Management will provide training to City Council covering disaster management and personal preparedness. Staff continues to complete the minimum required training courses set by FEMA which include:  * ICS-100, ICS-200 and ICS 700 for all new employees   - 80% of current employees have completed these minimum requirements.  * ICS-300: Intermediate ICS for Expanding Incidents * ICS-400: Advanced ICS for Command and General Staff Also, part-time employees have been given the disaster services worker's oath and their training begins in the upcoming quarter. The computer operating systems have been upgraded and a new projector has been installed which will enhance information sharing and training. Updates to the Emergency Operation Plan (EOP) are continuing. The development of the EOC exercise After Action Summary will help guide future projects and staff trainings. Training The next 20-hour CERT class for new volunteers is scheduled on May 4, 5 and 6.CERT volunteers are gearing up for the City Picnic.  They will be promoting thecourse and the team through public interaction and demonstration of the skillsthey have learned. 257 Expertise and Knowledge GainThe following courses and meetings were attended by the Emergency ServicesCoordinator to fulfill Riverside County requirements and to improve the City'splanning, preparedness, staff capabilities, and Emergency Operations Center(EOC) operations and management:Riverside County Duty Officer Meeting/TrainingsDisaster Net Radio Operational Area Planning Committee & Riverside County Emergency Manager Association Meetings Weekly coordination meetings with Riverside County on EOC readiness, community preparedness, gap analysis and best practices. CERT Program Manager Meeting 258 La Quinta Public Library Quarterly ReportCirculation (5 years) 2018 2017 2016 2015 2014 05000100001500020000250003000035000 January February March Month# of ItemsDoor Count (5 years) 2018 2017 2016 2015 2014 0 5000 10000 15000 20000 25000 January February March MonthPatrons The Riverside County LibrarySystem (RCLS) card is free and isgood at the other 37 RCLS locations. After three years, the privilegeexpires and patrons must renewtheir information in person. If a card is lost there is a small feeto replace it. New Library Cards (3 Years) 2018 2017 2016 January February March 0 50 100 150 200 250 MonthPatrons657HOURS OPENED91Items Checked OutPer Hour44,709 Active Cards Patrons love their Library;many are experiencing newprograms and services forthe first time. January 1, 2018 - March 31,  2018 Thermo door counter installed  i n M a y 2 0 1 7 . D o o r counts prior to installation were estimates. *Circulation numbers include Self-Check. Numbers also reflect an overall decrease in circulation county wide. DEPARTEMENTAL REPORT ITEM NO. 4-D 259 Reference QuestionsA librarian is an expert in information retrieval.Currently there are 4 professional librariansworking at the Library. All library staff have been trained to properlyanswer questions regarding directions, thecollections, services and other kinds ofinformation.4,998 QuestionsLibrary Catalog12,901 Logins 4,447 Holds Placed Online 19 Online Registrations The Library's online PAC (publicaccess catalog) system was accessedby patrons who checked their account information, utilized databases and acquired other types of information. In addition, they were able to place items on hold to be picked up at a later date and register for a library card online. Public WiFi 1,014 Users 2,864 Sessions Patrons are able to log into the Library's free wireless service. Anyone can use their electronic device such as cell phone, tablet or lap top computers. Public Computers There are 28 public computers that are available to all ages. These computers provide important connections for patrons and visitors to keep in touch with one another. 3,979 Sessions this Quarter 260 Weekly ProgramsPreschool Story Time Book Babies Story TimeStory times are held for babies, ages 0 to 2 years oldand for preschoolers, ages 2 to 5 years old.They are held respectively eachTuesday and Thursday at 10 am 10:30 am and 11 am Book-A-Librarian Technology Help Adults, ages 18 and over, are able to seek technological help from one of our 4 librarians. Each adult gets 1/2 hour of one-on-one support for their electronic device. Sessions are held twice a day every Wednesday. There were 14 sessions this Quarter. Programs 31 &Participants 311 Programs38 &Participants556 Something On Saturday 11 programs/88 attendees Upon seeing children in the library on Saturday, Library staff decided to have a weekly program of either crafts, stories, games or all three. Children enjoy the variety and have even requested certain crafts and stories. 261 Pre-beginner computer classes are held on 3 Mondays each month. Each teaches a different topic: basic computers, Internet and copy and pasting. Classes are held in the La Quinta Wellness Center Computer Lab. Monthly ProgramsPre-Beginner Computer Classes 6 patrons participated in the classes. Pajama Tales with Miss Sarah Pajama Tales is held every 2nd Wednesday of the month. Children, ages 2 to 12, can listen to stories in their pajamas. Family Fun Night Family Fun Night is held every 3rd week of the month, except during the summer January--- 35 participants made lava lamps and did science experiments with bubbles. February--- 7 participants  were introduced to the Library’s butterfly habitat where caterpillars will become butterflies. March--- The Desert Symphony presented an informative and entertaining presentation about music to 42 attendees. 84 participated in 3 programs 13 children participated New Biweekly Program!Survival Spanish  29 people attended 2 ClassesLibrary Supervisor Minerva Ochoa andLibrary Assistant Lenny Gerardo started aSurvival Spanish class in March.  It is fornon Spanish speaking adults to help themlearn Spanish basics.   262 Teen Programs 3 programs 11 attended Tweens, ages 9 to 12 years old, have their own "MakerSpace". Ms. Sarah O'Brien hosts and offers a STEAM related program each month. Tween Programs There were 13 programs, with 113 people attending. Bilingual StorytimeBilingual storytime with Ms. Minerva isheld every 1st Wednesday of the month,from October to May.She reads bilingual books and childrenand their families learn new Spanishwords each time. There is the occasionalpuppet, crafts and a game or two.Library staff help with the program.57 participants in 3 programsAge Appropriate Programs Adult Programs 17 Programs/111 Attendees 263 Special Events & ProgramsSpecial Storytime: Dr Seuss' BirthdayThe Library hosted the annual "Read AcrossAmerica" day by celebrating Dr. Seuss' birthdayon Thursday, March 1. Children and their familieslistened to a special storytime with special guestnew City Librarian Lisa Baiz 1,000 Books Before Kindergarten Based on a Nevada initative, "1,000 Books Before Kindergarten" promotes reading to newborns, infants, and toddlers. It also encourages parent and child bonding through reading. La Quinta Public Library is proud to present this program to the community. Each child is given a folder to mark their milestones. An application is also available for devices. In the library, there are 100 point levels where a child can get an incentive for reaching it. 20 children ages 5 and under have registered this Quarter. Each day in March a notable woman’s accomplishmentswere  featured on the Library’s Facebook page. In addition, various programs were presented to celebrate women:                                *Film screening of the movie Suffragette, which focuses on  the efforts of Maud Watts and Emmeline Pankhurst on their quest for  voting rights for American women. *Drawing Night offered attendees a chance to express themselves     through art. *A Self-Love Seminar was offered by Susan Alexander of the TAY Center. *A Healthy Relationship seminar was offered to help women build the skills and positive outlook needed to facilitate good relationships and to recognize and overcome negative communication and behavior.                                                Women’s History Month 264 Book Clubs Teens:Tweens:Adults:3 Sessions/12 Attendees8 Sessions/69 Attendees4 Sessions/15 AttendeesPatrons, from 9 to 99+, can join a bookclub at the library.Tweens have their book club twice amonth while adults and teens meet oncea month. This Quarter, they only met forFebruary and March.There are three book clubs for adults:traditional, patron choice and older adult.The older adult book club meets at thePalms Gracious Retirement Living facility. Volunteers & Friends The La Quinta Friends of the Library continue to support the library in all areas as well as volunteering on a regular basis. Volunteers help with programs, shelving and perform a myriad of other tasks to help library staff. Volunteers 29 3rd Q2017 Hours 332 Friends Volunteers 15 3rd Q2017 Hours 166 265 Outreach The Library attended 3 Farmer'sMarkets this quarter. 174  people visited the booth. 79 free books were distributed. 21 children and their families attendedMiss Sarah's storytimeSchool Visits The Week of the Young Child organization invited the Library to attend their "Día de los Niños" event in the La Quinta Community Park in March. The Library had a bookmark craft  for anyone to enjoy when visiting the booth. There were 72 people who took flyers and spoke with staff about programs. Library staff hosted a table at the La Quinta Easter Egg Hunt. 263 people learned more about library programs and services and made a bunny craft. Mission LQ:  Rocket Launch 30 people visited the library's table to learn about rockets To Celebrate Read Across America, Children’s Librarian Sarah O'brien visited James Monroe and Hoover elementary schools and read to 102 students in Pre-K through 4th grades.    She also visited John Glenn Middle School to  appear on the Monday morning announcements to talk about library programs and services followed by a Q & A about the La Quinta Library. Young Adult Librarian Gina Dreyer visited Palm Academy and increased awareness about library programs and services to 19 6th-8th graders. 266 La Quinta Museum Quarterly ReportJanuary 1, 2018 - March 31, 2018 552 24 616 15 Exhibit 3046 EventsPrograms TOTAL 1878 Heartbreak in Peanuts & LOL: History of Humor2018 DEPARTEMENTAL REPORT ITEM NO. 4-E 267 Adult Coloring Club Brown Bag TED Talk S.C.R.A.P. Gallery Family Craft Progam Trending Topics ProgramsThe Museum provides basic supplies and coloring pages. The Club meets thefirst and third Friday afternoon during the season and every Friday duringsummer. This program has been running since Summer of 2015.A TED Talk is shown on the big screen in the Community Room. Guests bring theirlunch and then a discussion follows the screening. This program is gaining inpopularity. The Museum provides beverages and dessert for the guests.Family craft event held monthly with S.C.R.A.P. Gallery. Focus on recycled andupcycled art projects. In addition to the monthly program, we offer an ongoingprogram called S.C.R.A.P. ON. Using a randomly selected collection of upcycled goods kits are offered to create one-of-a-kind works of art to be shared on social media with relevant hashtags. Trending Topics is a community engagement program where we invite experts and professionals to talk to our community about relevant and important topics. This is a monthly morning program.  In January we repeated our Emergency Preparedness with Zander Johnson. February brought speakers from the Dementia Help Center and in March it was all about...roundabouts! STITCH Fiber Group This is a group of knitters, weavers and stitchers who come together to share ideas and inspire one another. People work on their own projects and are often found helping out a newly made friend. Weather permitting, the stitchers can be found working on their handiwork in the Museum Courtyard. Mah Jongg @ the Museum Preschool Storytime Retired librarian, Miss Beth is back for her monthly program of stories, songs, games and a simple craft. Saturday Mah Jongg is starting to grow. It is not a class with instructor, but an opportunity for players of all levels to gather in the Community Room for a lively morning of play. ProgramsAdult Coloring Book ClubBrown Bag TED Talk SCRAP Gallery Trending Topics STITCH Mah Jongg Preschool Story TimeMarFebJan0100200 Good Reads in the Gallery Book Club The Museum Book Club offers a lively discussion of books selected to tie-in with the current exhibits. The city generously purchases books that are distributed to the members. In January we discussed Poking a Dead Frog, February was A Man Called Ove and March was Born A Crime. Refreshments are served and based on the theme of the monthly book. 268 EventsFirst Thursday Concerts EventsFirst Thursday Pop Up Flower ShopHistory Talk School Field TripsToast to La Quinta Local VoicesSheep to Shawl CAM Conference CDAC Salon 050100150200250300350 January February MarchThe Swing Kittens had to cancel their January concert (but we plan to re-schedule). February was "Hot Flash" and "Men of Pause" and there wasstanding room only. March was cool, cool jazz with singer Rose Mallett. History Talks La Quinta resident Ellen Lloyd Trevor gave a talk on the white paper she created for Coachella Valley Water District. Ellen is an attorney and managing partner of Rancho Ellenita & Gallery. She is a member of the governing board of Coachella Valley Mountain Conservancy, board member of Coachella Valley Irrigated Lands Coalition, and vice president of the Riverside County Farm Bureau. School Field Trips There were over 125 students who visited the Museum during the first quarter of the year. Each class participated in scavenger hunts, cartoon drawing and more. Each visitor went away with Museum LOL buttons. Pop Up Flower Shop California Association of Museums (CAM) Workshop The Museum has partnered with My Little Flower Shop of Palm Springs to offer a monthly event featuring flower arranging. Due to the positive response, it will continue into 2018. The La Quinta Museum hosted a CAM Workshop on "Strategic Plans for Little Museums." This was part of the annual California Association of Museums Annual Conference held in Palm Springs. It was co-hosted with Exhibit Envoy and the High Desert Natural Museum. There were 20 participants from all over the state. The workshop included a lecture, break out sessions, lunch and a Museum tour. Desert Weavers and Spinners Sheep-to-Shawl A Toast to La Quinta CDAC Salon A collaborative effort by the City of La Quinta, the La Quinta Historical Society and the La Quinta Museum, "A Toast to La Quinta" was presented in February. It was a sold out event featuring wine tasting, appetizers and great music while touring the current exhibits at the Museum. This event was well attended by city officials, local residents and visiting snowbirds. The oft-repeated comment was, "When is the next Toast?". A very successful inaugural event. The Desert Weavers and Spinners took over the Museum on a beautiful Saturday in March. They demonstrated the steps in taking raw fleece through combing, carding, spinning and weaving to become a completed shawl. The shawl will be raffled off at their annual meeting with the proceeds going to the La Quinta Historical Society. The California Desert Arts Council held their monthly salon at the La Quinta Museum. It was a program hosted by Museum manager Robin Stewart, who spoke about community engagement and collaborative partnerships resulting in successful programming and exhibits. It was a wonderful opportunity to open the Museum to CDAC members who have not discovered our little museum that does really cool stuff. 269 Opening on January 16, 2018 was Heartbreak in Peanuts and LOL:History of Humor. The Charlie Brown exhibit is on loan from the Charles Schulz Museum in Santa Rosa, CA. LOL: History of Humor was created and curated in-house. These exhibits will be on view through April 7, 2018. As a result of the CAM Conference Workshop held at the Museum in February, Exhibit Envoy is interested in offering LOL: History of Humor as a traveling exhibit. La Quinta MuseumExhibit VisitorsVisitorsM..F..J..0 1000 2000Exhibits: Heartbreak in Peanuts & LOL: History of Humor 270 D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T -   M A R C H   2 0 1 8 M A R C H 2 0 1 8 R E P O R T T H E D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P R E S E N T S O N E O F S I X C I T Y D E P A R T M E N T S , A N D C O N S I S T S O F S I X D I V I S I O N S : T H E H U B , P L A N N I N G , B U I L D I N G , P U B L I C W O R K S D E V E L O P M E N T , E N G I N E E R I N G S E R V I C E S , A N D A D M I N I S T R A T I O N .     Design and Development Department the HUB The Hub serves as a one-stop shop for La Quinta patrons. It is the central location for obtaining permits for planning, building, engineering, garage sales, and special events. The Hub assists customers through the permitting process from initial questions and pre-application meetings through inspections and final certificate of occupancy. Below are some March 2018 metrics: CUSTOMER SATISFACTION Permit and Project Fees Collected $338,439 $999,425 STVRP Permits 180 295 8961,080 66 267 Business Licenses Phone Calls Received Total Customers Served Total Issued Permits  Total  E-TRAKiT Permits TOT Collected In June 2016, The Hub launched a survey to measure the satisfaction of its customers. The survey uses a one to five star rating system, with “Five Stars” being excellent. The Hub Customer Satisfaction survey results for the month of March 2018 were stellar! 0 25 50 75 100 Wait TimeHelpfulnessQualityDEPARTEMENTAL REPORT ITEM NO. 5-ADEPARTEMENTAL REPORT ITEM NO. 5-A 271 D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T -   M A R C H   2 0 1 8 M A R C H 2 0 1 8 R E P O R T Design and Development Department PLANNING ACTIVITY BUILDING The Building Division administers all building permit applications and plans for compliance with requirements established in the entitlement process, La Quinta Municipal Code, and all currently applicable California Building Standards Codes. Includes sign applications, temporary use permits, minor use permits, final landscaping plans, etc. Planning Permits 2018 2017 March Year Year to Date 899 3,135 634 2,129 2018 2017 March Year Year to Date 3 16 9 17 Building Permits Issued 20172018 4 334 125107 19 431 Year March March E-TRAKiT Year to Date 20172018 123 722 320 119 421 Year March March E-TRAKiT Year to Date Building Permits Submitted Building Inspections Building Permits Submitted Submitted Applications Building Permits Issued The Planning Division works with residential and commercial property/business owners and developers to ensure development in the City is constructed consistent with the City’s goals and policies. 272 D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T - M A R C H   2 0 1 8 M A R C H 2 0 1 8 R E P O R T Design and Development Department TRAFFIC & CIP SHORT-TERM VACATION RENTAL THE PROGRAM The Short Term Vacation Rental Program, Vacation LQ, continues to grow, as new properties register each month. During the month of March 2018, the following permits were issued and TOT collected: The Development Division provides engineering assistance with a variety of permits. During the month of March 2018, the following number of permits were issued: The Engineering Services Division provides engineering design and construction oversight and traffic support on a variety of infrastructure projects that help keep La Quinta safe and beautiful. Highlighted below are some activities for March 2018: ENGINEERING SERVICES PUBLIC WORKS DEVELOPMENT CIP PROJECTS IN PROGRESS TRAFFIC • Construction is complete for the Fritz Burns Skate Park. • Construction is ongoing for the City Hall Miscellaneous Interior ADA Improvements project. •Construction is complete for the North La Quinta Parkway Turf Conversion - Acacia project. 83 requests for service were recorded in City’s GORequest system in March 2018, including: ·Operational checks of crosswalks, warning beacons, and flashing stop signs ·Traffic Signal Maintenance ·Light repairs throughout the City STVRP TOT Collected Permits Issued in March 2017 2016Year January $109,867.25 $75,323.58 Currently Active Permits 153 1,297April$405,334.02 $221,904.07 2017Year 2016 20172018Year March Year to Date 1 13 0 8 20172018Year March Year to Date 2 2 92 20172018Year March Year to Date 0 8 210 STVRP Permits Traffic Control Driveway Transportation STVRP TOT Collected Year March 2018 2017 $241,906 $208,846 $610,188 $430,943 Year to Date 273 274 City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: Madam Mayor and Members of the City Council FROM: Nicole Sauviat Criste, Consulting Planner DATE: April 17, 2018 SUBJECT: MAYER VILLA CAPRI STATUS REPORT At its meeting of June 20, 2017, the City Council approved a two-year extension to Tentative Parcel Map 31876 (TPM2017-0001) and Conditional Use Permit 2007-105 (CUP 2017-0002). The project consists of a retail project on the west half of the site and a medical office complex on the east, on a project site that totals 25± acres at the northeast corner of Fred Waring Drive and Washington Street. The Council expressed concerns at the time that there had been no activity toward the development of the property, and added a condition of approval requiring the applicant to report to the Planning Commission in March 2018 to demonstrate that efforts were being made to activate the project. The Planning Commission heard from the applicant’s representative at its meeting of March 13, 2018. The applicant’s representative indicated that Mr. Mayer has designed a conceptual project that would activate the Mixed Use Overlay on the site, as allowed in the Zoning Ordinance, including retail, hotel, and residential components. The Planning Commission discussed the status of the application, including the need to preserve revenue generation for the City in any future project; the changes in the retail market; and why the applicant was preserving entitlements that would not be used, insofar as new concepts were being considered at this time. The Planning Commission took no action but understood the applicant was showing active progress on the site. Attachments: 1. Minutes of the Planning Commission, March 13, 2018 2. Letter from Marvin Roos dated February 26, 2018 3. TPM 31876 Layout 4. Site Plan DEPARTMENT REPORT ITEM NO. 5-B 275 276 ATTACHMENT 1 277 278 279 280 ATTACHMENT 2 281 282 ATTACHMENT 3283 284 ATTACHMENT 4285 286               287 DEPARTMENTAL REPORT ITEM NO. 6 288 Lighting/Electrical $997.48 Irrigation/Weeds/Tree Trimming $607.04 Inspection Maint $4,570.11 Park Maintenance $403.29 Parking Lot Repairs $385.95 Athletic Field Insp. $2,691.80 Sign Maint $385.95 Plant Installation $400.38 Events $956.63 Debris Litter Removal $262.59 Seminars/Training $2,543.04 Graffiti $443.74 Playground Equipment Insp. $1,085.00 Gopher & Dog Holes Pest Control $54.35 Meeting $1,317.60 Trail Maint $401.10 Fencing Wall Repairs $632.67 Lighting/Electrical Irrigation/Weeds/Tree Trimming Inspection Maint Park Maintenance Parking Lot Repairs Athletic Field Insp. Sign Maint Plant Installation Events Debris/Litter Removal Seminars/Training Graffiti Playground Equipment Insp. Gopher & Dog Holes, Pest Control Meeting Trail Maint Fencing Wall Repairs 289 290 291 292 293 294 295 296 Flood Control $241.86 Meeting $200.08 Graffiti Removal $2,050.26 Inspection $610.78 Sidewalk/Concrete Repairs $5,351.27 Lighting - Medians $137.90 Officework $812.63 Street Signs $706.99 Vehicle Equipment Maint $75.49 Curb Painting $671.04 Storm Drain Repair & Maint $425.56 Seminars/Training $557.47 Tree Issues $1,739.04 Debris/Litter Removal $1,518.22 Pothole or Street Repair $985.24 Landscape & Lighting Contract Mgt $1,896.80 Gutter Sand Removal $2,094.52 Flood Control Meeting Graffiti Removal Inspection Sidewalk/Concrete Repairs Lighting - Medians Officework Street Signs Vehicle/Equipment Maint Curb Painting Storm Drain Repair & Maint Seminars/Training Tree Issues Debris/Litter Removal Pothole or Street Repair Landscape & Lighting Contract Mgt Gutter/Sand Removal 297 298 299 300 301 302 Library General Repairs $160.15 Library Plumbing $192.18 Facilities Maintenance $735.43 Personnel Requests $935.00 Uplevel Project $865.82 Carpentry & Hardware $358.43 Meetings $378.78 Preventative Maint $326.43 HVAC $273.77 Plumbing $921.03 Training/Classes $141.85 Electrical $1,322.69 Paint $478.83 Museum Lighting $64.06 Fire Station Electrical $886.38 Fire Station General Repairs $366.65 Fire Station Plumbing $64.06 Fire Station HVAC $160.15 Fire Station Personnel Requests $1,422.11 Library General Repairs Library Plumbing Facilities Maintenance Personnel Requests Uplevel Project Carpentry & Hardware Meetings Preventative Maint HVAC Plumbing Training/Classes Electrical Paint Museum Lighting Fire Station Electrical Fire Station General Repairs Fire Station Plumbing Fire Station HVAC Fire Station Personnel Requests 303 304 BEFORE AFTER BEFORE AFTER BEFORE BEFORE BEFORE AFTER AFTER AFTER AFTER BEFORE BEFORE AFTER 305 306 Customer Satisfaction Survey Details 03/01/2018 to 03/31/2018 Request: 31996 Survey Entered: 03-02-2018 Request Entered: 02/08/2018 Closed: 02/23/2018 Days Open: 15 Topic: FS/Plumbing Employee: Alfred Berumen Customer: Reyna Camarena Description: Kitchen Dishwasher - Does not drain completely. Basin remains full upon completion and will leak onto the floor at times. Reason Closed: Work done. Service Effectiveness: Superior Response Times: Superior Quality of Service: Superior Expectations Met: Exceeded Comments: Very fast and knowledgeable Request: 32030 Survey Entered: 03-19-2018 Request Entered: 02/09/2018 Closed: 03/12/2018 Days Open: 30 Topic: FS/Misc/General Repairs Employee: Alfred Berumen Customer: Reyna Camarena Description: Station #93 requesting a replacement clicker for gate. Reason Closed: Work done. Service Effectiveness: Superior Response Times: Superior Quality of Service: Superior Expectations Met: Exceeded Request: 32085 Survey Entered: 03-22-2018 Request Entered: 02/14/2018 Closed: 03/15/2018 Days Open: 28 Topic: FS/Misc/General Repairs Employee: Alfred Berumen Customer: Reyna Camarena Description: South side back door which is near the patio/kitchen entrance can be opened without entering a code. Anyone can just pull the door open. See Captain Kahtomy for further details. Reason Closed: Work done. Service Effectiveness: Superior Response Times: Superior Quality of Service: Superior Expectations Met: Exceeded 307 Request: 32159 Survey Entered: 03-01-2018 Request Entered: 02/21/2018 Closed: 02/22/2018 Days Open: 1 Topic: Landscape/Irrigation Contract Management - 1050 Employee: James Lindsey Customer: Irene Description: Photo submitted Reason Closed: Homeowner fixed their broken irrigation line. Service Effectiveness: Good Response Times: Good Quality of Service: Good Expectations Met: Met Comments: I live in Desert Pride I walk every morning and still see Christmas lights up which I did sent you a photo also in the several cars that block the sidewalk with cars parked back to back in the driveway which I also sent you a photo. Request: 32215 Survey Entered: 03-03-2018 Request Entered: 02/23/2018 Closed: 02/24/2018 Days Open: 1 Topic: Street Sweeping - 1025 Employee: James Lindsey Customer: Ray Anderson Description: I think this is Indio. All along the east side of Madison from Ave 52 to Ave 50, sand is covering the marked bike lane. In one spot it actually completely covers the lane. Reason Closed: The City of Indio has been notified. Service Effectiveness: Superior Response Times: Superior Quality of Service: Superior Expectations Met: Exceeded Request: 32217 Survey Entered: 03-09-2018 Request Entered: 02/23/2018 Closed: 03/02/2018 Days Open: 7 Topic: Parks/Debris/Litter Removal Employee: Robert Ambriz Jr. Customer: David Marzane Description: Trash and garden trimmings in right of way. Reason Closed: Removed debris in front of gate. Covered up dog holes. Service Effectiveness: Good Response Times: Good Quality of Service: Good Expectations Met: Met 308 Request: 32226 Survey Entered: 03-05-2018 Request Entered: 02/25/2018 Closed: 02/26/2018 Days Open: 1 Topic: Pothole or Street Repair - 1001 Employee: James Lindsey Customer: Rick Morelli Description: Patches done in LQ side on Monroe southbound are coming undone & potholes have reappeared for 100 or so feet. Clumps of asphalt on payment & bike path. Messy & dangerous Reason Closed: Filled potholes Service Effectiveness: Superior Response Times: Superior Quality of Service: Superior Expectations Met: Exceeded Request: 32249 Survey Entered: 03-08-2018 Request Entered: 02/26/2018 Closed: 03/01/2018 Days Open: 3 Topic: Parks/Trail Maintenance Employee: Robert Ambriz Jr. Customer: Jim Description: 51200 Avenida Carranza Reason Closed: Work done. Service Effectiveness: Superior Response Times: Superior Quality of Service: Superior Expectations Met: Exceeded Comments: I stated exceeded expectations but this is difficult one. Since the City always has fabulous expectations, I get what I expect...exceeded expectations, ALWAYS, thanks. Request: 32281 Survey Entered: 03-01-2018 Request Entered: 02/28/2018 Closed: 02/28/2018 Days Open: 0 Topic: Landscape/Irrigation Contract Management - 1050 Employee: James Lindsey Customer: Mark Johnson Description: Newly landscaped area at Via Sevilla & Washington full of weeds throughout. No weed barrier used. This will be maintenance headache forever. Please remove and/or spray weeds. Reason Closed: Conserve landcare removed weeds and sprayed nutsedge Service Effectiveness: Superior Response Times: Superior Quality of Service: Superior Expectations Met: Exceeded 309 Request: 32282 Survey Entered: 03-01-2018 Request Entered: 02/28/2018 Closed: 02/28/2018 Days Open: 0 Topic: Landscape/Irrigation Contract Management - 1050 Employee: James Lindsey Customer: Mark Johnson Description: Palm bark, Palm frawns, trash throughout newly landscape area at Via Sevilla & Washington. Please pick up. Reason Closed: Conserve landcare picked up the debris Service Effectiveness: Superior Response Times: Superior Quality of Service: Superior Expectations Met: Exceeded Request: 32422 Survey Entered: 03-13-2018 Request Entered: 03/07/2018 Closed: 03/08/2018 Days Open: 1 Topic: Debris/Litter Removal/Right of Way Maint - 1011 Employee: James Lindsey Customer: Dori Quill Description: Lots of weeds and grass around bus stop outside this houses wall Reason Closed: Weeded area Service Effectiveness: Superior Response Times: Superior Quality of Service: Superior Expectations Met: Exceeded Request: 32580 Survey Entered: 03-27-2018 Request Entered: 03/16/2018 Closed: 03/20/2018 Days Open: 4 Topic: Park Maintenance Employee: Jorge Vizcarra Customer: C Barron Description: Office one had water on the floor last week. I cleaned it up thinking it was a water bottle that had spilled. Today it’s wet again. It’s not coming from the refrigerator. (Busted water pipe maybe?) Reason Closed: Work is done. Service Effectiveness: Superior Response Times: Superior Quality of Service: Superior Expectations Met: Exceeded Comments: The personnel call that reassured me everything was fixed. 310 Request: 32589 Survey Entered: 03-26-2018 Request Entered: 03/19/2018 Closed: 03/19/2018 Days Open: 0 Topic: FS/Personnel Request Employee: Alfred Berumen Customer: Reyna Camarena Description: Would you please move dumbbell set over to station#70? George knows where set is and that we need to take over to FS #70. Thank you in advance. Reason Closed: work done. Service Effectiveness: Superior Response Times: Superior Quality of Service: Superior Expectations Met: Exceeded Comments: Very prompt Request: 32590 Survey Entered: 03-30-2018 Request Entered: 03/19/2018 Closed: 03/19/2018 Days Open: 0 Topic: Street Sign Repair & Maint Employee: James Lindsey Customer: Kris Gunterson Description: Photo submitted Reason Closed: Appears that a lawnmower (toro) hit the sign work done Service Effectiveness: Superior Response Times: Superior Quality of Service: No answer Expectations Met: Exceeded Request: 32615 Survey Entered: 03-22-2018 Request Entered: 03/20/2018 Closed: 03/21/2018 Days Open: 1 Topic: Landscape/Irrigation Contract Management - 1050 Employee: James Lindsey Customer: Dori Quill Description: The center island on the curve outside the new Pollo Loco has never been landscaped. Reason Closed: Called Dori Quill and left a voice mail informing her we will take a look at the median and have the D.G. refreshed and weeds pulled. Service Effectiveness: Superior Response Times: Superior Quality of Service: Superior Expectations Met: Exceeded Comments: Thanks for calling Brian and going to look at the sight! 311 Request: 32651 Survey Entered: 03-30-2018 Request Entered: 03/22/2018 Closed: 03/23/2018 Days Open: 1 Topic: Parks/Trail Maintenance Employee: Robert Ambriz Jr. Customer: Susan Provost Description: a huge part of the tree on the bear creek, across the street from my house, Montezuma (Yucatán Cove) blew down, part of it is in the street. I left an after hours message. Reason Closed: Large tree branch removed by landscapers. Work done. Service Effectiveness: Good Response Times: Good Quality of Service: No answer Expectations Met: Met Comments: I left a message after hours, so I didn't actually speak to anyone. I also left a request on GORequest, so I’m not sure which took action. Request: 32669 Survey Entered: 03-26-2018 Request Entered: 03/25/2018 Closed: 03/26/2018 Days Open: 1 Topic: Debris/Litter Removal/Right of Way Maint - 1011 Employee: James Lindsey Customer: Mark Johnson Description: I picked up wind-blown trash & palm bark at Via Sevilla & Washington and placed pile behind electric box on Via Sevilla. Please remove. Thanks. Mr. Mark Reason Closed: Picked up trash Service Effectiveness: Superior Response Times: Superior Quality of Service: Superior Expectations Met: Exceeded 312 The Finance Department is pleased to announce the implementation of the Accounts Receivable Module in the Tyler financial system . This process will provide :  - City -wide integration of invoice   processing - Standardize invoices - Detailed & specialized reporting   - Revenue forecasting & predictability A c c o u n t s R e c e i v a b l e QUARTERLY HIGHLIGHTS Accounts Payable Invoices Processed: 1,328 Purchase Orders Issued: 28 Amount of Cash Receipts Collected: $27,409,943 FINANCE STATISTICS JANUARY - MARCH 2018 CITY OF LA QUINTA FINANCE DEPARTMENT QUARTERLY REPORT In preparation for paperless Accounts Payable processing , the  department  is scanning invoices as of January 2018 . A c c o u n t s P a y a b l e DEPARTEMENTAL REPORT ITEM NO. 7 313 JANUARY - MARCH 2018 The Finance department attended the conference which provided education on current government best practices . The City presented a 90 minute session on motivating and retaining employees , successful cross training , and active succession planning .  FISCAL RESPONSIBILITY CSMFO Annual Conference Riverside , CA 2 /20 /18 - 2 /23 /18 JANUARY Community Workshop Passion & Purpose Workshop Engaging Local Government Leaders (ELGL ) Conference FEBRUARY Effective Statement of Work Writing Workshop CSMFO Annual Conference   MARCH Finance Team Building Workshop Economic Dynamics & Public Investment Analytics Training Annual GASB Update Advanced Microsoft Excel Training   Balance Sheet Webinar   TRAINING & DEVELOPMENT Request for Proposal for          Banking Services   Reserve Policy Capital Asset Policy 2018 /19 Budget   UPCOMING PROJECTS The general public was invited to bid on the City of La Quinta 's surplus equipment , computers , office furniture , and vehicles on January 8th , 16th & 19th . Surplus Viewings Presenters include : Cindy Henson , Karla Campos , Angela Scott & Sandra Laureano Mentoring & Active Succession Planning in Practice 314 La Quinta Fire DepartmentQuarterly ReportJanuary 1, 2018 – March 31, 2018Incident ReportsCommercial Fire (0.34%)False Alarm (7.49%)Hazardous Material (0.60%)Medical (80.29%)Other Fire (0.69%)Public Service Asst. (4.73%)Residential Fire (0.34%)Standby (0.60%)Traffic Collision (4.65%)Vehicle Fire (0.09%)Wildland Fire (0.17%)Response ActivityCommercial Fire 4False Alarm                 87Hazardous Material     7Medical                933Other Fire            8Public Service Assistance    55Residential Fire 4Standby7Traffic Collision             54Vehicle Fire         1 Wildland Fire     2Incident Total 1,162Average Enroute to On-Scene Time <5 Minutes           +5 Minutes          +10 Minutes        +20 Minutes          Average          % 0 to 5 Min 742 327 49 5 4.9 66Enroute Time = When a unit has been acknowledged as responding. On-scene Time = When a unit has been acknowledged as being on-scene. For any other statistics outside Enroute or On-scene please contact the IT Help Desk at 951-940 DEPARTMENTAL REPORT ITEM NO. 8 315 Truck ReportTruck 86 recorded 29 responses in La Quinta during this quarter.Chief La Clair's UpdatesFire Inspection ReportAction:During the First Quarter of 2018, 128 new construction inspections were conducted along with11  special event inspections, 36 business inspections, a  total of 87 new plan reviews wereaccomplished and 8 planning cases were submitted. Through meetings and conversations inplace weekly, staff was able to have designed, developed and implemented a records retentionpolicy and establish a procedure for fire permit issuance to guarantee consistency within thedepartment.Building/Planning:The Fire Inspection Hotline (760-777-7131) has been operational close to a year. Builders arenow acquainted with the Hotline and have provided positive feedback. Staff continues to attendweekly project review meetings to discuss special development permits, tentative track maps,temporary use permits, special event permits and current project updates.Goals:Maintain efficient and exceptional customer service. Remain attentive to contractors/buildersand prompt in return call times.- The Riverside County Fire Department is currently recruiting for Fire Chief. On January 30,2018, the County Board of Supervisors appointed Chief Dan Talbot as Acting Fire Chief, hewill remain in this post until a new Fire Chief is selected.- Fire Station #70 currently has 10 participants in the Fire Explorer Program. The programprovides an opportunity for youth to explore a career in fire service, and receive training inbasic fire chemistry, hose evolution, ladder operation, medical and CPR training, hazardousmaterials and auto extraction. Currently one of the explorers is attending the fire academy atCollege of The Desert, after graduation he plans to attend the Fire Department's VolunteerAcademy. Station #70 Explorers Ladder Training (February 2018)316 Stay Cool & Hydrated as Temperature Increases!!• Slow down: eliminate or reschedule strenuous activities until the coolest time of the day.• Dress for summer: Wear lightweight, loose fitting, light-colored clothing to reflect heat.• Eat light: Choose easy-to-digest foods such as fruit or salads. If you pack food, put it in acooler or carry an ice pack. Don't leave it sitting in the sun. Meats and dairy products can spoilquickly in hot weather.• Drink plenty of water (not very cold: Focus on non-alcoholic & decaffeinated fluids.• Use air conditioners: Spend time in air conditioned locations such as malls and libraries ifyour home isn't air conditioned.• Use portable electric fans: Fans exhaust hot air from rooms and draw in cooler air. Do notdirect the flow towards yourself when room temperature is hotter than 90 degrees. The dryblowing air will dehydrate you faster.• Minimize having direct exposure to the sun• Take a cool bath or shower• Never leave children, disabled adults or pets in a car 317 318 La Quinta Police Department Quarterly ReportJanuary 1, 2018 – March 31, 2018Average Response Time* Average Response Time Priority 1: Average Response Priority 2: Average Response Priority 3: Average Response Priority 4: Average Response 5.31 13.71 17.84 23.67 4.13 12.76 20.89 26.21 5.57 12.04 17.34 24.51 0 10 20 30 January February MarchTime in MinutesNumber of Calls For Service Priority 1: Calls for Service Priority 2: Calls for Service Priority 3: Calls for Service Priority 4: Calls for Service 16 496 536 257 6 478 481 290 19 499 492 292 0 100 200 300 400 500 600 January February March# of CallsPriority 1– Involve circumstances that pose, or did pose a clearly defined threat to human life or property; Priority 2 – Involve circumstances of an urgent but not life threatening nature (e.g. minor assaults and batteries); Priority 3 – Involve circumstances which are neither urgent nor life threatening (e.g. disturbances of the peace); Priority 4 – Incidents occurring in the past or “cold” calls. * Information provided by  Thermal Station's Crime Analytics Division 9 319 Crime Statistics **December 2016 Theft (71.21%)Burglary (9.85%)Homicide (0%) Rape (0%)Robbery (3.79%)Aggravated Assault (2.27%) Simple Assault (10.61%)Vehicle Theft (2.27%) 94 13 005 3 14 3 January 2017 Theft (75.81%)Burglary (4.03%)Homicide (0%) Rape (0.81%)Robbery (3.23%)Aggravated Assault (0.81%) Simple Assault (7.26%)Vehicle Theft (8.06%) 94 5 01 4 1 9 10 ** Information provided by Sheriff Department on a monthly basis for entire county. Report available 30-daysafter the end of each month. March's stats will be included in next quarter's report.December 2017 Theft (73.91%)Burglary (10.14%)Homicide (0%) Rape (0.72%)Robbery (0.72%)Aggravated Assault (2.17%) Simple Assault (10.87%)Vehicle Theft (1.45%) 102 14 011 3 15 2 January 2018 Theft (75.57%)Burglary (9.16%)Homicide (0%)Rape (0%) Robbery (0.76%)Aggravated Assault (0%) Simple Assault (9.92%)Vehicle Theft (4.58%) 99 12 0010 13 6 320 Crime Statistics **February 2017 Theft (78.02%)Burglary (6.59%)Homicide (0%) Rape (0%)Robbery (4.40%)Aggravated Assault (1.10%) Simple Assault (4.40%)Vehicle Theft (5.49%) 71 6 00 4 1 4 5** Information provided by Sheriff Department on a monthly basis for entire county. Report available 30-daysafter the end of each month. March's stats will be included in next quarter's report.February 2018 Theft (67.41%)Burglary (12.59%)Homicide (0%) Rape (0%)Robbery (0.74%)Aggravated Assault (0.74%) Simple Assault (11.85%)Vehicle Theft (6.67%) 91 17 0011 16 9 321 SET & Business District Team Felony Arrests Misd. Arrest Traffic Stops Traffic Citations Pedestrian Checks Search Warrants Written Search Warrants Served Felony AWS Misd AWS Business Check Vehicle Checks Bike Stops Follow-up Investigations 33 17 100 20 70 7 7 6 4 20 60 12 15 0 10 20 30 40 50 60 70 80 90 100 2018 $40,412 Property ValueRecoveredSpecial Enforcement Team (SET) and Business District Unit (BDU)  322 School Resource Officer (SRO) Significant Activity For Special Enforcement Team (SET)Business District Team (BDU) La Quinta High School Reports Arrest Filed / Sent to Juv. Probation Citations Total Files Handeled Ped/Area Check Traffic Stops Public Assist 415/FU's/911/Others Assist Other Agencies Confirmed 5150's 13 2 3 75 7 25 31 12 0 10 20 30 40 50 60 70 80 2018 January Through March 2018 Cases Assigned Cases Closed 49 3801020304050 2018 Cases Assigned to SET  -  49 Cases Closed by SET  -  38 78% closure rate 323 Community Service Officers Traffic Services Team (TST) January through March 2018 Miscellaneous Calls Parking Citations Transports Traffic Collision Reports Grand/Petty Theft Reports Abandoned Vehicle Tagged Towed Vehicles Vandalism Reports Burglary Reports Lost or Found Property Reports 130 9 93 65 63 6 20 22 39 22 0 50 100 150 2018 January through March 2018 Total Collisions DUI Collisions DUI Marijuana Arrests DUI Alcohol Arrests Seat belt Citations Total Hazard Citations Total Injury Collisions DUI Collisions with Injury Citations Issued Excessive Speed Citations Total Non-Hazard Citations 91 5 4 17 3 846 32 2 1091 475 245 0 5501100 2018 324 Julie Desenberry joined the La Quinta Police Department as an office volunteer on March 1, 2018 and will be working at the substation  and Thermal station twice a week. Crime Prevention Specialists 82 Walk-ins assisted at La Quinta Police Substation at City Hall Community Meetings & Events15 Coffee with a Cop3Trainings2VolunteersJanuary through March 2018 Office Volunteer Hours Total Patrol Hours Business Checks Neighborhood Watch Patrol Crime Free Multi-Housing Community Events Traffic Collision Response Extra Patrol 580 783 773 296 449 15 132 0 100 200 300 400 500 600 700 800 2018 325 326 COMMUNITY SERVICES COMMISSION MINUTES MARCH 12, 2018 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, MARCH 12, 2018 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:00 p.m. by Chair Chiapperini. ROLL CALL PRESENT: Commissioners Marley, Quill, Van Horn, Wyler and Chair Chiapperini PLEDGE OF ALLEGIANCE Commissioner Quill led the Commission in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1.CITY-WIDE CAMERA SYSTEM UPDATE (MARTHA MENDEZ, PUBLIC SAFETY MANAGER) Presented by Anthony Moreno, Public Safety Analyst and Lt. Manning 2.PARK SAFETY UPDATE (MARTHA MENDEZ, PUBLIC SAFETY MANAGER) Presented by Martha Mendez, Public Safety Manager REPORTS AND INFORMATIONAL ITEMS 1.FACILITIES REPORT Presented by Robert Ambriz, Parks Superintendent Pickleball Courts Update Fritz Burns Skate Park Update Rainbow Arches Art Piece Top of Cove Parking Lot Calle Tecate red striping (Chris Escobedo, Community Resources Director) 2.NORTH LA QUINTA PROGRAM UPDATE Presented by Christina Calderon, Community Resources Manager 3.LA QUINTA ART FESTIVAL PURCHASE Presented by Christina Calderon, Community Resources Manager BUSINESS SESSION 1.APPOINT ONE COMMISSIONER AND ONE ALTERNATE TO SERVE ON THE SILVERROCK EVENT SITE AD HOC COMMITTEE REPORTS AND INFORMATIONAL ITEM NO. 1 327 COMMUNITY SERVICES COMMISSION MINUTES MARCH 12, 2018 MOTION - A motion was made and seconded by Commissioners Marley/Van Horn to appoint Commissioner Wyler to serve on the Silverrock Event Site Ad Hoc Committee and appoint Commissioner Van Horn as an alternate. Motion passed: 4 Ayes, 1 No (Quill). 2.RECOMMEND TO COUNCIL ART DONATION FROM MELODY COHN MOTION - A motion was made and seconded by Commissioners Van Horn/Marley to recommend to Council the art donation from Melody Cohn. Motion passed unanimously. 3.APPROVE LA QUINTA ART ALLEY PROJECT REQUEST FOR PROPOSAL (RFP) MOTION - A motion was made and seconded by Commissioners Quill/Van Horn to approve the La Quinta Art Alley Project request for proposal (RFP). Motion passed unanimously. CONSENT CALENDAR 1.APPROVE MINUTES OF FEBRUARY 12, 2018 MOTION - A motion was made and seconded by Commissioners Quill/Chiapperini to approve the February 12, 2018 Community Services Commission minutes as submitted. Motion passed unanimously. COMMISSIONER’S ITEMS Events attended: Quill – Pickleball Kick-off ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Chiapperini/Van Horn to adjourn the meeting at 7:32 p.m. Motion passes unanimously. Respectfully submitted, LISA CHAUDHRY, Community Services Commission Secretary City of La Quinta, California 328 REPORTS AND INFORMATIONAL ITEM NO. 2 329 REPORTS & INFORMATIONAL ITEM NO. ___ 330 HAND OUTS CITY COUNCIL MEETING APRIL 17, 2018 COUNCIL MEETING - APRIL 17, 2018 - HAND-OUT BY MR. MARK JOHNSON PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - COACHELLA VALLEY WATER TAXES APRIL 2018 POWER POINTS CITY COUNCIL MEETING APRIL 17, 2018 4/18/2018 1 City Council Meeting April 17, 2018 City Council Meeting Meeting Date SS1 – Facilities Department Assessment 4/23/2018 Goals of Assessment 1. Higher quality + same or better response time + same cost (unless willing to pay more for more quality) time Service Delivery Tradeoff Model cost quality Facilities Department Assessment Budget+ Finanriai Data t GORequest Reports Interviews i Field Visits Policies + Piucedwes s � r � pCllq lq' �fl}U s �4i1Fra Ei3 � � l6a 4Aid mil/ 6crteeli:li 4/23/2018 Facilities PAT am -&Qa�fra 4/23/2018 equipment Vehicle HVAC building drainage p1, ubng tools efectricai mechanical roads infrastructure 3 Ar ILL 1 findings • err •— .r m 2 nte, Service -Level Expectations Bolonco in-houso staff and outsou rcod contractor toams to onsuro sorv:co-lovol oxpoctations arc mot Bid procoss shou'd bo roviowod to prioritizo qualifications of contract — Preventative Maintenance 8 Resity and wwnlac ource Allocation lR1IRi@!/r(/G�p�y�cWlU1I I1R11[/(0 ptoYanit WOor recommendations 4/23/2018 4. A r� Insource quick turn -around (t) high aesthetics (q) customer responsiveness (t, q) pride of ownership (q) 0 u t s o u r c e commodity services (c, q) expert as -needed services (c, q) specialized equipment / vehicles (c) I LEAN, HIGH -PERFORMING TEAMS A� L LOW EFFDfIT. HIGH IMPACT LOW UFFORT. HIGH IMPACT LOW EFFORT. HIGN IMPACT PREYEN TATWE MAN(TENANCE oa t newMR ww Y 44 i . ,Tw.wYwlM iltirnwo. vYYI. W eW Gry tt� Ih.li� W.0 i1M W tY�r You plllt �.d b (MNCYan YpY +,� �'+ftA� Yrue,er ems. YlsAx "M�.! Ulm' wwo to pet. (}q, .ore. ows.er.p. YP9o`.�rn..» LOW EFFORT. HIGH IMPACT �Qw ORGANIZATIONAL AL18NlIC�A>t� �APAC1f t IYu . d dmdamwt$ oondapomwpo.arnI " u.Ae.pft aWd (b) W &dd.pp. WWw d BocMdNL f ADMBBSTRATIVE SUPPORT wq.aoft"ma wr« WA J-1mbs. ORGANIZATIONAL OUTSOURCING + CONTRACTING IN-HOUSE & OUTSOURCING BALANCE DAW- a eatlm (..9, ,a�M* ��.41InR toAas(e.9, htp.tlpn). DID PROCESS & CONTRACT NI INAG�IylpEl��EEINTT ExUbW I..tMpi�AI�M d OUTSOURCING + CONTRACTING DEFINE CORE BULDIIN SERVICES R BUBD CAPACIITT PteYYt.11.. N.Yt, Irer Il000p.oroQ�i. ORGANIZATIONAL OUTSOURCING + CONTRACTING IN-HOUSE t OUTSOURCING BALANCE out—wmnoffl"M ee i—(e.9, mowlel) No tpedabw mule. (e.9, maim Rnaftwpra)ear) while hrY *q / kW" NgWouch, hl9Mlnlah wvim M haw (4-9, Pewmeh - . .:.. . GUIDELINES FOR OUTSOURCING BUILDING SERVICES Esuh9.lt 9uWe9nm Im ea t"V out 'm.pr mm.tbm W o MUMion pr*etM LW&M Iraq A. Ukk c mwm mf"- OUTSOURCING + CONTRACTING LOW EFFO7 HtGTWXXS/1j EmucT 01CREW 2 DEPLOY3YHE#'if w1rr� rp.w. ae.Mr ►loom � tnrA�rNrwn LOW EFFORT, HIGH IMPACT ORGANIZATIONAL CORPORATE YARD SCOPING AND DESIGN 111tiN3aisi►ti►I:00 OUTSOURCING + CONTRACTING OUTSOURCING + CONTRACTING questions + discussion 4/18/2018 2 City Council Meeting April 17, 2018 S2 - FY 2018/19 CIP Capital Improvement Program •CIP - 5 year plan •Appropriate funds for first year 4/18/2018 3 New Revenue Sources •Unassigned CIP General Fund Savings: $1.13 million  •Art in Public Places (APP): $300,000 Transportation Projects •Grind and Overlay Project –Washington Street from Calle Tampico to  Sagebrush Avenue 4/18/2018 4 Transportation Projects •La Quinta Village Complete Streets/Road  Diet  –5 roundabouts –4 lanes to 2 lanes  –Room for pedestrian, bicycles and golf carts –Additional on‐street parking Transportation Projects •Jefferson Street at Avenue 53 Roundabout –Entrance for SilverRock Resort and Hideaway –2 lane roundabout –Landscape center island –Room for pedestrian, bicycles and golf carts 4/18/2018 5 Transportation Projects •Highway 111 Sidewalk Improvements –South side between Adams Street and La  Quinta Drive –Realign existing sidewalk Drainage Enhancements •Citywide Enhancements –Calle Tampico from Eisenhower Drive to  Washington Street –Minimum 150‐year storm protection 4/18/2018 6 Parks and Facilities Projects •Landscape Renovation –Renovate northern parkway over 5 years –La Quinta Vistas, La Quinta Highlands, Rancho Ocotillo •Community Development Block Grant –City Hall Parking Lot ADA Improvements •Cove Public Restroom –Trailhead 5 Year Landscape Renovation Plan 4/18/2018 7 Landscape Renovation Project DIF Reimbursements •Pay down existing obligations –In lieu of approving new Transportation DIF Projects –$400,000 per year –Anticipated completion: FY 2028/29 4/18/2018 8 Projects on the Horizon •Avenue 50 Bridge (2019/20) •La Quinta Skate Park Conversion (2019/20) •Monroe Street Pavement Rehabilitation (2019/20) •Corporate Yard Phase 2 (2020/21) 4/18/2018 9 2018/19 CIP •Staff seeks direction •Present CIP to Finance Advisory Commission and Council 4/18/2018 10 City Council Meeting April 17, 2018 PH1 – Relocation Plan for Dune Palms Road Widening Project 4/18/2018 11 Background •Dune Palms Road Widening R/W acquisition •Relocation five mobile home occupants •Survey information received from 5 residences •Relocation Plan circulated and no comments  received Vicinity Map •APN: 600‐030‐010 •Address: 46400 Dune  Palms Road  4/18/2018 12 Primary Objectives •Relocation needs assessment •Replacement housing identification •Evaluate property acquisition impacts •Develop viable relocation solutions in  accordance with State law. Conclusions •Sufficient relocation alternatives exist •Sufficient funding to meet estimated  costs of $300,000  4/18/2018 13 QUESTIONS?