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10018See below for Finance Revenue Codes �W ENCROACHMENT PERMITQ� PUBLIC WORKS CONSTRUCTION For the construction of public or private curbs, driveways, pavements, sidewalks, parking lots, sewers, water mains and other like public works improvements in connection with MINOR IMPROVEMENTS and APPROVED SUBDIVISIONS. Subdivision Improvement Permit - Class III Minor Improvement Permit - Class IV DATE: 3/26/2010 LOCATION OF CONSTRUCTION: Empire Polo Club; Coachella Music & Arts Festival 4/16/2010 to 4/18/2010 & Stagecoach 4/24/2010 to 4/25/2010 PURPOSE OF CONSTRUCTION: To Implement Traffic Plan Using Type III Barricade with Message to & from Empire Polo Grounds DESCRIPTION OF CONSTRUCTION: Directional Signs ,DIMENSION OF INSTALLATION OR REMOVAL: See Attached Traffic Plan ® (j APPROXIMATE TIME WHEN WORK WILL BEGIN: 4/15/2010 TIME OF COMPLETION: 4/25),�jffat ESTIMATED CONSTRUCTION COST: N/A (Including removal of all obstruction, materials, and de s, ackflll g?4Qa2@0and permanent resurfacing and/or replacing improvements) COMMENTS In consideration of the granting of this permit, the applicant hereby agrees to: Indemnify, defend and save the City, its authorized agents, officers, representatives and employees, harmless from and against any and all penalties, liabilities or loss resulting from claims or court action and arising out of any accident, loss or damage to persons or property happening or occuring as a proximate result of any work undertaken under the permit granted pursuant to this application. Notify the Administrative Authority at least twenty-four (24) hours in advance of the time when work will be started at (760) 777- 7097. To submit an inspection request, leave a message on the Inspection Request Hotline at (760) 777-7097 prior to 1:30 P.M. at least twenty-four (24) hours prior to the anticipated inspection. Comply with all applicable City Ordinances, the terms and conditions of the permit and all applicable rules and regulations of the City of La Quinta and to pay for any additional .replacement necessary as the result of this work. — 4 Si nature of. Applicant or Agent Lynda Habash - Start to Finish Events Services, Inc. 24325 Crenshaw Blvd, #102, Torrance, CA 90505 310-780-3637 Name of Applicant Business Address Telephone No Lynda Habash - Start to Finish Event Services, Inc. 24325 Crenshaw Blvd, #102, Torrance, CA 90505 310-780-3637 Name of Contractor and Job Foreman Business Address Telephone No. 73-1655938 000 2258914-0001-16 Contractor's License Number City Business License No Greenwich Insurance Company RGE94374-01 Applicant's Insurance Company Policy Number FEES Subdivision Improvement Permit - Class I Minor Improvement Permit - Class I Public Improvements: 3% of estimated construction costs Private Improvements: 3% of estimated construction costs Finance Revenue Code I PERMIT NUMBER: 10018 i Inspection Fee EE=1 0.00 DATE ISSUED: /I .3 lo/0 EXPIRATION DATE: f -TI Z 11 Permit Fee E_1 $100.00 BY: As -Built Deposit E-A $0.00 Cash Deposit -Surety Bond, E_B $0.00 I WORK INSPECTED BY*: if required I I PERMIT COMPLETION DATE*: TOTAL -- -- 100.00 I ' If the work is covered by a Subdivision Improvement Agreement, Subdivider i shall request final acceptance of improvements from the City Council. L Date: 7 Tract No: Vicinity:_ T4&f 4a Va�rw PUBLIC WORKS DEPARTMENT APPLICATION FOR PERMIT zo io Project Name: CoaC,ie//a Hvfic of Construction (Ex: Rough Grading, Offsite Street etc.) T RECEIVED to to 41j8I/o 2010 V is Services IDescription of Construction (Ex: See Plan Set No. 01234) �;recfio.�a / S%mss I Dimension of Installation or Removal: See A0-aotie-" -{i-aF��y�aP7 Approximate Construction Start Date: s4//37,110 Approximate Construction Completion Dattel 442-5710 Estimated Construction Cost: $ _ IU/A Estimated Construction Cost shall include the removal all obstructions, materials, and debris, back -filling, compaction and placing permanent resurfacing and or replacing improvements Contact Name: 414 #A,9as N Phone Number: J1,0 - 780 -3,e(,'- 3 Name of Applicant/Owner: - Applicant Address:.) 0.2,5- ! z-� Applicant Telephone Number: 3 /o - -? to— 3 6 3 7 Name of Contractor: 4'VxA AAa,,4 se"� _ Contractor Address: z f 37s- 0 2 &g - sp;o Contractor Telephone Number: 3/0 - 78o -3 & .3 7 Contractor State License Number: 93- /,(� 5 -S'5 -3,F Contractor City Business License Number: (3oo 2z s 6f /y- o00 / - /. , ► A COPY OF THE CURRENT INSURANCE CERTIFICATF MUST BE PROVIDED -4 Applicant or Contractor G neral Liability Insurance Com any: Applicant or Contractor General Liability Insurance e?o%CA, 6. G ew— `6-E9"1374�o/ Office Use 0111y: Assigned Permit Number: Approval Date: Expiration Issue Date: --Administrativc-Authority:••-- Co,rt��r Office Use Only: Inspection Fee: 91 Permit Fee: (DO As -Built Deposit: Dust Control Deposit: Credit _.__.-._..JAmount.------- TOTAL FEE DUE: 0 e?o%CA, 6. G ew— `6-E9"1374�o/ Office Use 0111y: Assigned Permit Number: Approval Date: Expiration Issue Date: --Administrativc-Authority:••-- Co,rt��r THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NS LTR ADD' INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MWDD/YYYY) POLICY EXPIRATION DATE (MWIDD/YYYY) LIMITS BEPACSENTATIVE X GENERAL LIABILITY EACH OCCURRENCE 1,000,000 DAMAGE TO RENTED $ 1,000,000 PREMISES Ea occurrence A X COMMERCIAL GENERAL LIABILITY RGE94374-01 11/15/2009 11/15/2010 CLAIMS MADE [X:1 OCCUR MED EXP (Any one person) $ 50,000 PERSONAL & ADV INJURY $ 1,000,000 X $100.000 SIR GENERALAGGREGATE $ 2,000,000 GENERAL AGGREGATE APPLIES PER POLICY JECT LOC PRODUCTS - COMP/OP AGG $ 2,000,000 A X AUTOMOBILE LIABILITY ANY AUTO RAG9437034-05 11/15/2009 11/15/2010 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) BODILY INJURY $ X HIRED AUTOS X NON -OWNED AUTOS (Per accident) PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ FANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ C X EXCESS / UMBRELLA LIABILITY X OCCUR 71 CLAIMS MADE BE23101832 11/15/2009 11/15/2010 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 $ DEDUCTIBLE RETENTION $ B WORKERS COMPENSATION ANDX EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y / N RWD943503707 11/15/2009 11/15/2010IMIT.141 WC STATU- OTH- PR E.L. EACH ACCIDENT 1,000,000 OFFICERIMEMBER EXCLUDED? 7N I E.L. DISEASE - EA EMPLOYEE $ 1,000,000 in NH If yes, describe under (MandatoryS SPECIAL PROVIIONS below L DISEASE -POLICY LIMIT $ 1,000,000 OTHER DESCRIPTIONOF OPERATIONS/LOCATIONSIVEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS DATE: April 16, 17 & 18, 2010 and April 24 & 25, 2010 EVENT: Coachella Valley Music & Arts Festival and Stagecoach — California's Country Music Festival CERTIFICATE HOLDER IS AN ADDITIONAL INSURED WITH RESPECT TO THE EVENT AND DATE LISTED ABOVE ON THE GENERAL LIABILITY, AUTO, AND UMBRELLA LIABILITY IF REQUIRED BY WRITTEN CONTRACT. WAIVER OF SUBROGATION APPLIES IF REQUIRED BY WRITTEN CONTRACT. GENERAL LIABILITY COVERAGE IS PRIMARY AND NON-CONTRIBUTORY, IF REQUIRED BY WRITTEN CONTRACT. COVERAGE INCLUDES LOAD -IN AND LOAD -OUT. CERTIFICATE HOLDER AEG4 CANCELLATION City Of La QUlnta Public Works/Engineering SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE Attn: Amy Yu, Assistant Engineer II EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL P.O. Box 1504 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 78-495 Calle Tampico La Quinta, CA 92253-1504 BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. .o}THa�QED BEPACSENTATIVE Sharon'A. Hammer AGORD 25 (2009/01) ©1998-2009 ACORD CORPORATION. All Rights Reserved The ACORD name and logo are registered marks of ACORD t +. IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. Acord 25 GU207 (7/99) ENDORSEMENT #000 This endorsement, effective on November 15, 2009 at 12:01 A.M. standard time, forms a part of Policy No. RGE9437401 of the Greenwich Insurance Company Issued to AEG LIVE THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED= WH ERE :REQUIRED +UNDER, CONTRACT OR AGREEMENT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART COMMERCIAL LIQUOR LIABILITY COVERAGE PART Section II — WHO IS AN INSURED is amended to include as an insured any person or organization for whom you have agreed under written contract or agreement to provide insurance, prior to loss. However, the insurance provided shall not exceed the scope of coverage and/or limits of this policy. Notwithstanding the foregoing sentence, in no.event shall the insurance provided exceed the scope of coverage and/or limits required by said contract or agreement. All other terms and conditions remain unchanged. GU207 (7/99) Authorized Representative © 2009 X.L. America, Inc. All Rights Reserved. May not be copied without permission. t , T +, GU207 (7/99) ENDORSEMENT #000 This endorsement, effective on November 15, 2009 at 12:01 A.M. standard time, forms a part of Policy No. RGE9437401 of the Greenwich Insurance Company Issued to AEG LIVE THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED= WH ERE :REQUIRED +UNDER, CONTRACT OR AGREEMENT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART COMMERCIAL LIQUOR LIABILITY COVERAGE PART Section II — WHO IS AN INSURED is amended to include as an insured any person or organization for whom you have agreed under written contract or agreement to provide insurance, prior to loss. However, the insurance provided shall not exceed the scope of coverage and/or limits of this policy. Notwithstanding the foregoing sentence, in no.event shall the insurance provided exceed the scope of coverage and/or limits required by said contract or agreement. All other terms and conditions remain unchanged. GU207 (7/99) Authorized Representative © 2009 X.L. America, Inc. All Rights Reserved. May not be copied without permission. IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. Acord 25 TART -�P FINISH EVENT SERVICES INC City of LaQuinta Attn: Amy Yu, Assistant Engineer II P.O. Box 1504 78-495 Calle Tampico La Quinta, CA. 92253 Re: City of LaQuinta, Application Encroachment Permit Request Subject: Coachella Music & Arts Festival, dated April 16, 17 & 18, 2010 Stagecoach California's Country Music Festival, dated April 24 & 25, 2010 Comments: Enclosed is a permit request for the purpose to accommodate the anticipated vehicular traffic of the two named festivals to the venue, Empire Polo Field in Indio, California. The event will be promoted and produced by Anschutz Entertainment Group — Goldenvoice LLC, a leader in Southern California concerts promotions. Start To Finish Event Services, Inc. will implement the enclosed traffic plan by using Changeable message boards and extensive signage along the arterial leading to the event site. Additionally, event parking will be free, which will reduce, if not eliminate, parking in unauthorized areas. The following items are submitted in compliance with the permit application: *Application Fee: Check # 5798, in the amount of $100.00 *Certificate of Insurance, City of LaQuinta will be emailed, by 4.01.2010. *Certificate of Insurance, Start To Finish Event Services, Inc. will be emailed, by 04.01.2010. *Traffic & Parking Plan, dated March 26, 2010 *City of Indio, Special Events Agreement, approved on 03.15.2010. On behalf of Anschutz Entertainment Group — Goldenvoice LLC and Start To Finish Event Services, Inc., we thank you in advance for your consideration regarding our request. Should you need further information please contact me at Cell # (310) 780-3637. Respectfully, Lynda S. Easter —Habash, Owner Start To Finish Event Services, Inc. 24325 Crenshaw Blvd., Unit # 102, Torrance, CA 90505 (0) 310-684-1695 (EFax) 310-347-4497 (Email) lhabash@ca.rr.com (Cell) 310-780-3637 3/29/10 To Whom It May Concern: This letter confirms that the City of Indio is aware and knowledgeable of the upcoming Coachella Music and Arts Festival taking place at the Empire Polo Club on April 16-18, 2010. Our logistics team is working closely with the promoter, Goldenvoice, to ensure a safe and enjoyable event. If you have questions, please feel free to contact me. Sincerely, Jim Curtis City of Indio Human Services Supervisor/ Special Events .760-391-4174 jcurtis@indio.org Coachella Valley Music & Arts Festival Friday, April 16, Saturday, April 17 & Sunday, April 18, 2010 and Stagecoach California's Country Music Festival Saturday, April 24, & Sunday, April 25, 2010 at Empire Polo Club 81-800 Avenue 51, Indio, CA 92201 Traffic Plan, dated March 26, 2010 The purpose of this plan is to outline the best scenario to accommodate the vehicular traffic that will be coming to the Empire Polo Club to attend the two festivals. To create the maximum number of vehicles using the parking lots at the best possible pace. Goldenvoice, has secured (16) on-site lots to accommodate the vehicles anticipated to attend this event. We anticipate approximately 90% of the traffic to come via the 10 Freeway eastbound. This plan will define the off -ramps, streets, signs, and procedures that will be put in place to move vehicular traffic at the optimum pace. We estimate the majority of the vehicular traffic arriving between 8:00 a.m. and 8:00 p.m. This scenario is based upon dividing up the vehicular traffic using Indio Blvd. off -ramp from the I-10 Freeway eastbound as follows: Exit Indio Blvd. turn right on Jefferson and proceed southbound, turn left on Ave. 50, turn right on Madison, turn left to enter Lot 13A , before Ave 52. Exit Indio Blvd and proceed on Indio Blvd., turn right to Hoover, turn right to Monroe St., and proceed southbound, turn right onto Ave. 52, turn right to enter Lot 13A, before Madision. Exit Jackson St. off -ramp from the I-10 Freeway westbound as follows: Exit Jackson St and proceed on Jackson southbound turn right on Ave 52, turn right to enter Lot 13A, before Madison. The coachella.com and stagecoachfestival.com websites describe in detail the I-10 Freeway Off -ramps and street routes to get to Empire Polo Club. Additional phone operators, as well as the Ticketmaster will also provide route directions. Page 2 FREEWAY PROCEDURES: A Caltrans encroachment permit is necessary for placement of (3) Changeable Message Boards at approximately 1500 ft. from named off -ramp on the shoulder of the freeway. The placement of ,the (3) CHANGEABLE MESSAGE BOARDS as follows: Coachella Festival : 6:00am on Thursday, April 15, 2010 and removed by 8:00 pm on Sunday, April 18, 2010 Stagecoach Festival: 6:00am on Thursday, April 22, 2010 and removed by 8:00pm on Sunday, April 25, 2010. # 1: Location: West of Washington St. — Off ramp on Interstate I-10 Freeway Eastbound #1 FESTIVAL EXIT INDIO BLVD #2: Location: West of Indio Blvd.- Off ramp on Interstate I-10 Freeway Eastbound #1 FESTIVAL EXIT INDIO BLVD #3: Location: East of Jackson Blvd. — Off ramp on Interstate I-10 Freeway Westbound #1 FESTIVAL EXIT JACKSON ST. Page 3 Directional Sign Procedures A City of Indio encroachment permit is required for placement of Changeable Message Board the following: Coachella Festival the placement of (1) Changeable Message Board will be at 6:OOam on Thursday, April 15, 2010 and removed by 8:00 pm on Sunday, April 18, 2010 Stagecoach Festival the placement of (1) Changeable Message Board will be at 6:OOam on Thursday, April 22, 2010 and removed by 8:OOpm on Sunday, April 25, 2010. Location: On Indio Blvd. Approximately 1000 ft. east of Jefferson Blvd. (Board will be relocated during event hours to aide in traffic flow. Captain Joe Roberts, Indio PD will determine the locations & times. #1 FESTIVAL Camping & Parking TRAFFIC #2 PROCEED TO #3 FESTIVAL Camping & Parking TRAFFIC In addition, the City of Indio and the City of La Quinta requires a encroachment permit for placement of Type III barricades w/ 3'x4' directional signage on the streets listed on the detailed Traffic signage list. Sample: Festival On -Site Camping & Free Day Parking (Directional arrow) A return route to Interstate I-10 Freeway will be posted on Type III barricades with 3'x4' sign directional signage on the streets listed on the detailed Traffic signage list. Sample: INTERSTATE 10 "Emblem" (Directional arrow) Page 4 On -Site Cahoing`- Directional Sign Procedures A Caltrans encroachment permit is necessary for placement of Changeable Message Board at approximately 1500 feet from named off -ramp on the shoulder of the freeway. (3) Changeable Message Boards placement and removal as follows: Coachella Festival: 6:00am on Thursday, April 15, 2010 and removed by 8:00 pm on Sunday, April 18, 2010 Stagecoach Festival: 6:00am on Thursday, April 22, 2010 and removed by 8:00pm on Sunday, April 25, 2010. Location: East of Cook off ramp I-10 #1 FESTIVAL CAMPING EXIT INDIO BLVD Location: East of Washington off- ramp I-10 #2 FESTIVAL CAMPING EXIT INDIO BLVD. A City of Indio encroachment permit is necessary.for placement of Changeable Message Board on city streets. The placement of (2) Changeable Message Boards is as follows: Location: On Jefferson & Indio Blvd. #1 FESTIVAL CAMPING PROCEED TO JEFFERSON BLVD. Location: On Jefferson & 48th Ave #2 FESTIVAL CAMPING PROCEED TO AVE 50 ( G �_ o f T41 diC) ONSITE CAMPING — DIRECTIONS 3efferson to Ave 50 I-10 Freeway exit Indio Blvd. Turn right onto Jefferson .Turn left onto Ave 50' Tu n_right_onto Madison ITurn-left-to enter Lot 13A before Ave -52. ONSITE CAMPING — DIRECTIONS Monroe to Ave 52 1-10 Freeway exit Monroe Proceed on Monroe to Ave 52 Turn left onto Ave 52 Turn right onto Madison Turn right to enter Lot 13A Page -5 - Parking PIN" Edtrances into parking lots. During the Coachella Festival Indio PD will close the eastbound and westbound vehicle traffic at Ave 50 & Hjorth to Jackson at 10:00am on Friday, April 16, 2010 thru Sunday, April 18, 2010. Roadway will reopen at approximately 2:00am on Monday, April 19, 2010. During the Stagecoach Festival Indio Pd will close the eastbound and westbound vehicle traffic at Ave 50 & Hjorth to Jackson at 10:00am on Saturday, April 24 & Sunday, April 25, 2010. Roadway will reopen at approximately 2:00am on Monday, April 26, 2010. The Traffic Plan specifies the exact route, signage and for event attendees to enter the designated parking lots for the concert on Ave 49, Ave 51 & Ave 52. There are (16 ) parking lots that have been identified to accommodate the anticipated vehicular traffic: Lot #1 Artist Parking only - Entrance located on Ave 49, on south side of road Lot #2 & 3 Entrance located Ave 50, on north side of road Lot #4A, 46 & 5 Entrances located on Ave 50, on south side of road. Lot #6A,6B, 6E Entrances located on Monroe, on west side or road Lots 6C & 6D - ADA Handicap Parking, Entrance on Monroe, west side of road. Lot 7 & 8 - RV Parking Lot # 9 - Employee /RV Tent / BBC parking Lot 10A, Entrance located on Madison, east side of road Lot # 11, Entrance located on Ave 51, south side of road Lot 12A, 12B, & 12C Entrance on Monroe, west side of road Lot # 13A,13B,13C,& 13D Entrance on Madison, east side of road Lot #14A,B,C,D,E & 15A,B,C,D Entrance on Ave 52, north side of road Lot #16 Entrance on Monroe, west side of road Each parking lot will be staffed at the entrance by private security trained to move the vehicles onto the lot as fast and as safely possible. Additional security staff will direct vehicles to double-park in rows and ensuring 20 -foot fire lanes between rows. Each lot will be equipped with the following equipment: Light Towers to assist in vehicular egress and clean up after the event. Clean up crew and trash containers to police the area during and after the event. Security staff throughout the event to monitor the lot during the event. Water trucks to minimize dust on all roads and parking lots. Lot information will include: Handicap, No Parking "Tow Away", No Trespassing, Event Rules and Lot location signs. Signage indicating the parking lot # be in each parking lot. Page-6- Taxis/Parental Dkop-Off Location The Traffic Plan specifies the exact route to this drop-off location. It is located east of Monroe Ave on Ave 50 between Monroe and Jackson. Avenue 50 will be closed to localtraffic. Only Taxi's and parents will be allow to access the route between Monroe & Jackson. I--10 Freeway or Hwy 111 on Jackson southbound Avenue 52 or 54 eastbound Turn right on Ave 50 — drop off at Monroe Turn Left onto Jackson proceed north Vehicles U-turn proceed to Jackson Turn Left onto Ave 50 — drop off at Monroe Turn left onto Jackson Vehicles U-turn proceed to Jackson Turn left onto Jackson LIGHT TOWERS — City Streets of Indio Indio Police Department has requested placement of (13) light towers at these intersections: 1 @ Ave 50 & Hjorth 1 @ Ave 50 & Jefferson 1 @ Ave 50 & Madison 1 @ Ave 50 & Monroe 1 @ Ave 50 between Monroe & Jackson — Taxi & Parental pickup —south side 1 @ Ave 51 & Monroe 1 @ Ave 51 & Madison 1 @ Monroe - @ La Quinta Ridge Mobile Park — east side of road 1 @ Monroe & Lot #12 Entrance — east side of road 1 @ Ave 52 & Monroe 1 @ Ave 52 & Jackson 1 @ Ave 52 & Madison 1 @ Ave 52 & Jefferson NO PARKING SIGNS The City of Indio will post No Parking on Monroe to Ave 54. On Madison to Ave 52 . On Jackson to Ave 52. Local access only to residents in the area will be posted. TRAFFIC PLAN - SIGN Postings & Traffic Equipment, dated 03.12.2010 Coachella Festival - Friday, April 16, Saturday, April 17, & Sunday, April 18, 2010 Page -1 - Stagecoach Festival - Saturday, April 24, & Sunday, April 25, 2010 LOCATION SIGN ARROW CONES TYPE III INDIO BLVD / JEFFERSON on Indio Blvd. before Jefferson Festival On-site Camping & Parking RIGHT 1 * Close off west bound left turn pockets off Indio Blvd to go south onto Jefferson NO LEFT TURN 15 1 JEFFERSON'- SOUTHBOUND TO AVE 50 Country Club Dr. Festival On-site Camping & Parking STRAIGHT 1 Fred Waring Driver Festival On-site Camping & Parking STRAIGHT 1 Miles j'—'— Festival On-site Camping & Parking STRAIGHT 1 Westward Ho Festival On-site Camping & Parking STRAIGHT 1 Ave 489 Festival On-site Camping & Parking STRAIGHT 1 Highway 111/ Festival On-site Camping & Parking STRAIGHT 1 Ave 50 j Festival On-site Camping & Parking LEFT 1 `�brop_ cones on southeast corner on Av`e.50'& Jefferson,Blvd7 200 AVE 50,:_EASTBOUND TO MONROE Vista,Mountain Festival On-site Camping & Parking STRAIGHT 1 ;Madison f Festival On-site Camping & Parking RIGHT 1 Lot 4A Car/Vehicle Camping RIGHT 1 Lo4 4B Tent Camping RIGHT 1 Hjorth St Road Closed to Thru Traffic STRAIGHT 4 ' Closed for eastbound traffic on Festival dates NO LEFT TURN 1 Lot 5 Day Parking RIGHT 1 Lot 2 Day Parking / Staff Overflow LEFT 1 Lot 3 - Entrance on Ave 49 west of Monroe Artist Parking LEFT 1, Speed Bumps / Prepare To Stop / Barricades will be placed 100' east/west of Lot 3 & Traffic light Indio PD Arest & Booking RIGHT 1 Monroe Road Closed To Thru Traffic STRAIGHT 4 "Closed for westbound traffic on Festival dates On Ave 50 @ Monroe NO LEFT TURN 2 No Festival Access- Residents Only STRAIGHT 1 MADISION - SOUTHBOUND TO AVE 52 Co -t 7 -east side.of•road_ / RV Ave 51-Closed•for-eastbound'.traffic Road Closed to Thru Traffic STRAIGHT 20 3 west side of road for soutlibound traffc Festival On -Site Camping & Parking STRAIGHT 1 �/ista Bonita'Trail =west iid e_? No Festival Access Resident Only STRAIGHT 1 L'ot`10A'-'east side -of road RV ;west side ofroad southbound.trafficl Festival On -Site Camping & Parking LEFT 1 Lots 13A & 13B - east side of road Toll Booth Entrance - RV LEFT 1 "east side of road northbound traffic Festival On -Site Camping & Parking RIGHT 1 Ave 52 69) Madison - 2e Type I Banrj/PO FER pyvv6 cowL)E- s4Ton1 Wrr# L /UD M/2 cl 69— AVE 52 - EASTBOUND TO MONROE Lot 13A& 11313- Toll Booth Entrances - RV north side of road westbound traffic Festival On -Site Camping & Parking RIGHT 1 Lot 14A, 14B,14C,14D, & 14E Day Parking STRAIGHT 40 1 • Clinton - eastbound traffic 7 Day Parking LEFT 1 • Clinton - westbound traffic Day Parking RIGHT 1 Lot 15A, 15B, 15C, & 15 D Day Parking STRAIGHT 20 1 Entrance west of Clinton - westbound traffic only Day Parking RIGHT 20 1 Northbound on Clinton - residents No Festival Access - Resdient Only STRAIGHT. 1 Ave 52 before Madison-- westbound traffic only Festival On -Site Camping & Parking RIGHT 1 Ave 52 @ Monroe 20 TRAFFIC PLAN -'SIGN Postings & Traffic Equipment, dated 03.12.2010 Coachelia Fesfival - Friday, April 16, Saturday, April 17, & Sunday, April 18, 2010 Page -2 - Stagecoach Fe�stiyal - Saturday, April 24, & Sunday, April 25, 2010 LOCATION SIGN ARROW CONES TYPE III MONROE - SOUTHBOUND TO AVE 52 Oleander Festival On -Site Camping & Parking STRAIGHT 1 Bridge Festival On -Site Camping & Parking STRAIGHT 1 Fred Waring Festival On -Site Camping & Parking STRAIGHT 1 Hoover Festival On -Site Camping & Parking STRAIGHT 1 Miles Festival On -Site Camping & Parking STRAIGHT 1 Hwy 111 Festival On -Site Camping & Parking STRAIGHT 1 Dr. Carreon Festival On -Site Camping & Parking STRAIGHT 1 Ave 48 Festival On -Site Camping & Parking STRAIGHT 1 Ave 49 Festival On -Site Camping & Parking STRAIGHT 1 * Entrance to Lot 1 - Artisit Parking on 49 west of Monroe Ave 50 Festival On -Site Camping & Parking STRAIGHT 1 Ave 50 - southbound traffic - west side of road Parental & Taxi Drop -Off LEFT 1 No Festival Access - Resident Only LEFT 1 Ave 50 - northbound traffic - east side of road Parental & Taxi Drop Off & Pickup RIGHT 1 No Festival Access - Resident Only RIGHT 1 Ave 50 closed to westbound traffic Road Closed To Thru Traffic STRAIGHT 4 Ave 50 -closed to eastbound traffic Road Closed To Thru Traffic STRAIGHT 4 Lot 6A - west side of road RV / (IPD) Employee LEFT Lot 6B - west side of road ADA Overflow / BBC LEFT Lot 6C - west side of road ADA / Day Parking LEFT Lot 6D - west side of road ADA/ Day Parking LEFT Lot 6E - west side of road Day Parking / Staff LEFT west side of road - southbound traffic Festival On -Site Camping & Parking STRAIGHT 1 Ave 51 BOX OFFICE * Full closure - west side of road Road Closed To Thru Traffic 80 4 west side of road - southbound traffic Festival On -Site Camping & Parking STRAIGHT 1 Lot 12A - entrance before LaQuinta Mobile Park Tent Camping RIGHT 40 Lot 12B - entrance before LaQunita Mobile Park Day Parking RIGHT Lot A - entrance before LaQuinta Mobile Park Tent Camping RIGHT Lot 12 C - entrance before LaQuinta Mobile Park EPP Employee Parking RIGHT La Quinta Ridge Mobile Park No Festival Access - Resident Only STRAIGHT 1 west side of road - southbound traffic Festival On -Site Camping & Parking STRAIGHT 1 Lot 16 - before Ave 52 - west side of road Day Parking RIGHT 1 JACKSON - SOUTHBOUND TO AVE 52 44th Ave Festival On -Site Camping & Parking STRAIGHT 1 Market Ave Festival On -Site Camping & Parking STRAIGHT 1 Before the Bridge Festival On -Site Camping & Parking STRAIGHT 1 Requa Ave Festival On -Site Camping & Parking STRAIGHT 1 Hwy 111 Festival On -Site Camping & Parking STRAIGHT 1 Dr. Carreon Festival On -Site Camping & Parking STRAIGHT 1 Ave 48 Festival On -Site Camping & Parking STRAIGHT 1 Ave 50 - southbound traffic - west side of road Parental & Taxi Drop -Off RIGHT 1 Ave 50 - northbound traffic - east side of road Parental & Taxi Drop Off & Pickup LEFT 1 No Festival Access - Resident Only LEFT 1 Ave 50 closed to westbound traffic Road Closed To Thru Traffic STRAIGHT 2 NO LEFT TURN 2 southbound traffic - west side of road Festival On -Site Camping & Parking STRAIGHT 1 Ave 52 Festival On -Site Camping & Parking RIGHT 35 1 TRAFFIC PLAN - SIGN Postings & Traffic Equipment, dated 03.12.2010 Coachella Festival - Friday, April 16, Saturday, April 17, & Sunday, April 18, 2010 Page -3 - Stagecoach Festival - Saturday, April 24, & Sunday, April 25, 2010 4'.-y LOCATION SIGN ARROW CONES TYPE III AVE 52 - WESTBOUND TO MONROE north side of road - westbound traffic Festival On -Site Camping & Parking STRAIGHT 1 " before Monroe Festival On -Site Camping & Parking STRAIGHT 1 past Monroe Festival On -Site Camping & Parking STRAIGHT 1 HJORTH St - SOUTHBOUND Hjorth St & Geranium Ave No Festival Access- Resident Only STRAIGHT 1 Ave 49 & Violet No Festival Access- Resident Only STRAIGHT 1 INTERSTATE 10 FREEWAY ROUTE LOCATION SIGN ARROW TYPE III MONROE- Southbound Ave 52 INTERSTATE 10 LEFT 1 AVE 50 - Westbound Jefferson INTERSTATE 10 RIGHT 1 AVE 51 - Westbound Madison INTERSTATE 10 RIGHT 1 AVE 51 - Eastbound Monroe INTERSTATE 10 LEFT 1 MADISON - Northbound Ave 51 INTERSTATE 10 RIGHT 1 Ave 50 INTERSTATE 10 LEFT 1 MADISON - Southbound Ave 52 INTERSTATE 10 RIGHT 1 AVE 52 - Westbound Jefferson INTERSTATE 10 RIGHT 1 AVE 52 - Eastbound Monroe INTERSTATE 10 STRAIGHT 1 Jackson INTERSTATE 10 LEFT 1 Traffic Equipment Totals 550 107 City of La Quinta. The following General and Special Provisions are attached to and made a part of �3 T Permit Number 10018 The following shall always apply: ENCROACHMENT ON PRIVATE PROPERTY: This permit authorizes work to be accomplished within the City of La Quinta's right of way ONLY. Whenever construction extends within private property, it is the responsibility of the permittee for his contractors to secure permission from abutting property owners. Such authorization must be secured by the permittee prior to starting work. TRACK -LAYING CONSTRUCTION EQUIPMENT: Cleated track -laying construction equipment shall not be permitted to operate on.any paved surface unless -fitted with smoother -faced street pads: All mechanical outriggers shall be fitted with rubber street shoes to protect the paving during excavations. Rubber -tired equipment only shall be used in backfill operation in paved areas. If the existing pavement is scarred, spalled, or broken during the term of this contract or if the pavement is marred, City of La Quinta shall request that these portions of road be resurfaced over their entire width. Resurfacing shall consist of one coat of two inches (2") of A.C. surfacing plus appropriate seal coat as specified above. PROTECTION OF TRAFFIC: All excavations and work areas shall be properly lighted and barricaded as deemed necessary by the City . Engineer or City of La Quinta Public Works Inspectors. Suitable detours and detour signs shall be placed and maintained for the duration of the project. The City shall be notified twenty-four hours (24) in advance of any traffic detours or delineation. CARE OF DRAINAGE STRUCTURES: Any drainage structure to include corrugated metal pipe, concrete pipe, steel culvert and concrete structures encountered during excavation which necessitate removal shall be replaced in kind. In the event it becomes necessary to remove or cut existing. drainage structures, City of La Quinta shall be notified prior to commencement of this work. Drainage structures and open drains shall be kept free of debris at all times for proper drainage. RIGHT-OF-WAY CLEANUP: Any surplus material resulting from excavation and backfill operations shall be removed.from the right of way. All paved surfaces shall be broomed clean of earth and other objectionable materials immediately after backfill and compaction. Existing gutter line and drainage ditches shall be replaced to their original standard or better. All excess material shall be removed prior to paving. Water tanker shall be used, as required, to sprinkle the job site to keep down dust conditions and shall be used immediately after backfill. DE -WATER OPERTATIONS: If de -watering operations are required and pumps are forcing water on City of La Quinta roads, it shall be the responsibility of the permittee (contractor) to control this water and to provide off-street barricades when necessary. CLOSING STREETS: No street shall be closed. A minimum of one lane of traffic shall be maintained at all times to provide limited access for the adjoining property owners and emergency vehicles. In the event it is felt by the permittee that he must close a street for any length of time, permittee shall contact this office to obtain the necessary permission. SPECIAL PROVISIONS The following shall apply when indicated: ® R1 NOTIFICATION: Permittee shall be notified the City at (760) 777 - 7097 at least forty-eight hours (48) in advance of starting construction. ® R2 UTILITY CLEARANCE: (Substructures).Prior to making any excavations within the City of La Quinta right-of-way authorized by permit, the permittee shall contact all concerned utility companies relative to the location of existing substructures. Damage to existing substructures resulting from operations conducted under this permit shall be the sole responsibility of the permittee. ® R3 UTILITY CLEARANCE (Surface Structures) No work shall be done under this permit until all utilities are clear of the proposed work site. The permittee shall notify all concerned utility companies of the proposed work. ❑ R4 PAVEMENT WIDENING: Area between the proposed concrete gutter line and the existing road pavement shall be surfaced with (" N/A ") inches of A.C. paving placed on ( " N/A **) inches of ( "" N/A ") aggregate sub -base course having an "R" value of not less than (** N/A") and in conformance with the City of La.Quinta Road Improvement Standards and Specifications, Ordinance #461. ❑ R5 PARKWAY GRADING: Area between the property line and top of the proposed concrete curb shall be graded to a slope of one-fourth inch (%") to one foot (1'). ❑ R6 GRADE CHECKING: City of La Quinta shall check grades upon receipt of plan and profile and/or grades as established by a licensed engineer. ❑ R7 CURB REMOVAL FOR DRIVEWAYS: A portion of the existing concrete curb and/or curb and gutter (*` N/A "') feet shall be removed. Curb and/or curb and gutter shall be saw cut prior to removal. Depressed curb, matching concrete gutter and concrete driveway approach shall be constructed in conformance with City of La Quinta Standard #207. ❑ R8 DRIVEWAYS: A.C. driveways shall be constructed as not to alter existing drainage pattern. Surfacing between the property Fine and the existing road paving shall be two and a half inches (2 W') of A.C. paving on (" N/A ") of class (*' N/A " ) aggregate base. ® R9 SIGHT CLEARANCE: Sight Clearance of six -hundred feet (600') in all directions shall be assured and maintained at all times. ❑ R10 SOIL STERILIZER: The, area to be surfaced shall be treated with soil strerilizer. Rate of application shall comply with the manufacturer's specifications. City of La Quinta ® R11 COORDINATE WORK: The proposed work shall be subordinated to any operation, which the State of California or City of T L; Quinta may conduct in this area during the period of this permit. Work shall be coordinated with the State or City of La Quihta rorces to preclude delay or interference with State or City of La Quinta projects. ❑ R12 SURVEY MONUMENTS: Prior to excavation or beginning of construction, all survey monuments which exist on the centerline of all streets or property lines when included shall be completely tied out so they may be readily and correctly, replaced by a licensed civil engineer or surveyor at the expense of the permittee. A complete set of notes showing the ties to these monuments shall be furnished to the City Engineer prior to the removal of any monuments. This office shall be notified upon completion or replacement of all survey monuments for proper clearance. ❑ R13 PAVEMENT CUTTING: Pavement will be mechanically saw cut to a straight edge prior to excavation. Method of pavement cutting shall be.approved through the office of the City Engineer. (Under no circumstances shall excavating equipment be used to excavate prior to cutting or pavement.) Excavation material shall be placed in such a position asto best facilitate the general flow traffic. Prior to final paving operations, any damage to pavement straight edges shall be corrected. ❑ R14 LIMIT OF EXCAVATIONS: Excavations shall be limited to one -thousand feet (1000') of open trench before backfill operations must begin. All excavations shall be properly barricaded with lights overnight, on weekends and holidays for the protection of the traveling public. The Public Works Inspector shall determine the suitability of excavation barricading in each case. No excavation shall remain open for a period exceeding five (5) days. No excavation shall be made unless the construction material is actually on the work site. ❑ R15 BACKFILL MATERIAL: Backfill shall be free of brush, roots or other organic substance detrimental to its use for purposes of producing and adequately consolidated backfill. Ant material which the City of La Quints deems unsuitable (spongy or saturated material) which is encountered during excavation shall not be used for backfill, but shall be supplemented or replaced by an approved sand or gravel. ❑ R16 BACKFILL SAND: Backfill shall be approved transit -mix sand or equivalent and shall be placed on lifts not greater than three feet (3') and vibrated using vibrostamper or equivalent equipment. Alternate methods may be substituted, but in any case, a relative compaction of ninety-five percent (95%) shall be maintained with the structural section of the roadway. ❑ R17 BACKFILL PLACEMENT: Backfill shall be applied in layers of not more than fifty percent (50%) of the total depth of the trench before flooding or a maximum of five feet (6) lifts where trenches are of excessive depths. Care is to be exercised that the backfill material is not subjected to extreme swell by flooding operations. Backfill material shall be placed so that the resulting compaction shall not be less than ninety percent (90%) or equivalent to the surrounding ground, whichever is the greater compaction. Where ponding or flooding is used for a maximum settlement, adequate dikes will be constructed to retain the water. Where jetting is used, the jets shall be of sufficient length to reach the bottom of each layer and the water supply shall be continuos. ❑ R18 COMPACTION TESTS: If so required by the inspector, compaction test shall be made at intervals of not more than one - thousand (1000') feet and a maximum of one (1) test on each road. One (1) copy of each test shall be forwarded tot the City Engineer for approval and filed prior to making permanent repairs. Compaction tests shall be made as outlined in Section 6.3.01 of the Standard Specifications, Division of Highways, State of California, dated January 1973. ❑ R19 COMPACTION TESTS: If.so required by the Inspector, compaction tests shall be made for each crossing or service line. One (1) copy of each test shall be forwarded to the City Engineer for approval and filed prior to making permanent repairs. Compaction tests shall be made as outlined in Sections 6.3.001 of the Standard Specifications, Division of Highways, State of California, dated January 1973. ❑ R20 TEMPORARY PAVEMENT REPAIRS: After completion of backfill and compaction operations, a temporary patch consisting of two inches (2") of SC -800 shall be placed on a prepared sub -grade. The SC -800 temporary paving shall be placed after a maximum of three -thousand linear feet (3000') or trench has been excavated and backfill operations completed, but in no case shall the placement of the temporary pavement exceed a five (5) day limit. ❑ R21 PERMANENT PAVEMENT REPAIR: After backfill and compaction have been completed, a temporary patch consisting of two inches (2") of SC -800 shall be placed immediately. A permanent patch of ( 4 ) inches of A.0 surfacing placed on.a ( 6 ) inch ( crushed ) aggregate base shall be placed no later than ( 1 ) days after completion of temporary road repair. ❑ R22 FOG SEAL: A fog seal coat consisting of an application of asphaltic emulsion shall.be applied over all patch areas as determined by the City Engineer. ❑ R23 STREET RESTRIPING: Where street striping is still visible on street to be excavated, such striping shall be replaced upon completion of permanent repairs. ❑ R24 TREE RELOCATION OR REMOVAL: Tree relocation within the City of La Quinta road right-of-way shall be accomplished by a licensed, bonded and insured tree service, and handled safely without interference or hazard to the traveling public. It shall be the responsibility of the permitte to maintain the tree in a vigorous growing condition at its new location. Trees to be removed shall be in sections, which can be handled safely without interference or hazard to highway traffic. The entire width of the tree stump, shall be removed and disposed of so that no debris remains in view of the highway. The stump hole shall be backfilled and thoroughly compacted as specified in the following paragraph. Where it becomes necessary to restrict traffic, the work shall be restricted to a maximum of five -hundred feet (500') at any one time. Adequate signs, flagmen and or barricades shall be provided to protect the traveling public at all times. Large holes resulting from tree removal shall be backfilled and compacted to not less than ninety percent (90%) or equivalent tot the surrounding ground, whichever is the greater compaction as determined by the impact or field method. Compaction tests shall comply with Section 6.3.01 of the Standard Specifications, Division of Highways, State of California, dated January 1973. PERMIT NO. 10018 Coachella Music & Arts Festival & Stagecoach Festival / Temp Directional Signs / Ave 50, 52, Madison and Jefferson (No asphalt or earthwork permitted) In addition to the standard permit conditions, the following shall apply: Lynda Habash with Start to Finish Event Services, Inc. shall be available during the event by cellular phone at (3 10j 780-3637. 2. "Left Arrow" directional signs shall not be placed near the entrances into the roundabout at Jefferson St and Avenue 52.. 3. The Indio Police Department will be monitoring at the roundabout at Avenue 52 and Jefferson and the intersection at Avenue 50 and. Jefferson. with light towers to assist in vehicular egress at night. The Indio Police Department is not.permitted to direct traffic at the roundabout at Avenue 52 and Jefferson. The permittee shall contact the La Quinta Police Department at (760) 863-8990 if the Indio Police will be directing traffic at the roundabout at Avenue 52 and Jefferson. 4. Pursuant to Section 14.16.320 of the La Quinta Municipal Code (Ordinance 10 § 1 (part), 1982), all work shall be performed in accordance with the latest edition of the Standard Specifications for Public Works Construction (SSPWC) and as directed by and to the satisfaction of the City Engineer.. 5. This permit or copy of it shall be on the work site (usually the job trailer) for inspection during the actual work performed. 6. Start to Finish Event Specialist (Lynda Habash contact at (310) 780-3637), hereinafter referred to as "Permittee", shall be responsible for providing continuous dust and erosion control. 7. The permittee must maintain proper stopping and sight distances for the vehicular traffic users using the public right of way. Also, existing pedestrian and bicycle traffic shall not be impeded in anyway. 8. The City of La Quinta reserves the right to require modifications of the work be made at permittee's sole cost for proper sight distance requirements per guidelines in the AASHTO " A Policy on Geometric Design of Highways and Streets, 5`I' Edition" or latest, in the installation of all appurtenances abutting and within the public street right-of-way. 9. Streets shall be kept clean. They shall be completely cleaned at the end of each working day and more frequently, if required. 10. The Applicant or Contractor shall furnish the City satisfactory evidence of insurance in the amounts provided in the Engineering Bulletin for Indemnification & Insurance Requirements. This insurance shall be kept in full force and effect at all times by Applicant or Contractor during the prosecution of the permitted work and updated Certificate of Liability Insurance shall be submitted to the City. Each policy shall name. the City as an additional insured. Special Conditions Page 1 of 3 PERMIT NO. 10018 Coachella Music & Arts Festival & Stagecoach Festival / Temp Directional Signs / Ave 50, 52, Madison and Jefferson . (No asphalt or earthwork permitted) . 11. Pursuant to Section 6.08.050 of the La Quinta Municipal Code (Ordinance 18 § 1, 1982), throughout the worksite, the Permittee shall comply with City regulated work hours. Operation and maintenance of equipment within one-half mile of human occupancy shall be performed only during the following time periods: October 1 st to April 30: Monday -Friday 7:00 a.m. to 5:30 p.m. Saturday 8:00 a.m. to 5:00 p.m. May 1 st to September 30: Monday -Friday 6:00 a.m. to 7:00.p.m. Saturday 8:00 a.m. to 5:00 p.m. Work shall be prohibited on legal holidays and Sundays. Note: Construction work (including setting up traffic control devices) is not permitted on any Arterial street (ie any 4 lane street) neither before 8:30 a.m. nor after 4:30 p.m. 12. Work within 500 feet of a signalized intersection shall be performed between the hours of 9 a.m. - 3 p.m. Traffic control shall be set up after 9 a.m. and removed before 3 p:m. The Permittee shall contact the City Traffic Signal Maintenance Division at (760) 250-0571 if signal operation at the intersection is to be altered in any way. 13. Pursuant to Section 14.16.110 of the La Quinta Municipal Code (Ordinance 10 § 1 (part), 1982),. Permittee shall assume responsibility for repair of any pavement damage to any public or private street and for, any damage to other City streets or facilities as a result of work performed under this permit. 14. Pursuant to Section 14.16.250 of the La Quinta Municipal Code (Ordinance 10 § 1 (part), 1982), on Collector to Major Arterial Streets, the permittee must submit a traffic control plan_which shall be. prepared under the guidance of the latest version of the California Manual of Uniform Traffic Control Devices (MUTCD). It shall be the Permittee's responsibility to appropriately detour and barricade all - construction sites. Pursuant to Section 14.16.290 of the La Quinta Municipal Code (Ordinance 10 § 1 (part), 1982), street closures shall not be permitted. A minimum of two (2) travel lanes of paved surface shall be maintained at all times. 15. If public traffic lanes are required to be closed, this permit is not valid until the permittee submits, to the Public Works Department, a traffic control plan for review and approval prior to start of construction or parking on the paved R/W. 16. Prior to excavating, if required, the Permittee shall contact Underground Service Alert at 1-800-422- 4133. It shall be the Permittee's responsibility to notify the Public Works Department of anticipated excavation which impact City facilities, including but not limited to traffic signal conduits and loops, irrigation lines, electrical conduits, and storm drain facilities. Special Conditions Page 2 of 3' '' w PERMIT NO. 10018 Coachella Music & Arts Festival & Stagecoach Festival / Temp Directional Signs / Ave 50, 52, Madison and Jefferson (No asphalt or earthwork permitted) 17. Should additional work, materials, or modifications of the work be required in order to meet City standards, safety requirements, signage requirements, or to fit actual field conditions, the work shall be performed by the Permittee as directed by and to the satisfaction of the City Engineer at no cost to the City of La Quinta. 18. The permittee shall not encroach upon private property without prior written approval (submit to the Public Works Department, attention to the Assistant Engineer II) of the private land owner whom is being encroached upon. 19. All landscaping, irrigation, decorative rock, decorative concrete, lighting, etc., shall be replaced to its original condition. 20. Access and egress to all local properties shall be maintained at all times. 21. Permittee shall permanently stabilize any and all soil that was disturbed as a result of work performed under this permit with an approved dust control treatment. Soil stabilization shall be done immediately after completing the operation. 22. Pursuant to Chapter 12.56 of the La Quinta Municipal Code (Ordinance 10 § 1 (part), 1982) the City has designated certain city streets as Truck Routes. The weight limit for restricted streets (i.e., streets not part of the Truck Route network) is three (3) tons; trucks exceeding the weight limit may use a restricted street if making a delivery or pickup on the subject street, or if this permit specifically grants permission to use the street to deliver street construction materials and/or equipment. 23. . The City of La Quinta reserves the right to revoke, suspend or void this permit at any time. 24. The permittee shall indemnify, hold harmless and assume the defense of the City from all. damages, delay costs, costs or expenses in law or equity that may arise out of work under this permit. Special Conditions Page 3 of 3 3 10018 3/29/10 - To Whom It May Concern: This letter confirms that the City of Indio is aware and knowledgeable of the upcoming Stagecoach Country Music Festival taking place at the Empire Polo Club on April 24, 25, 2010. Our logistics team is working closely with the promoter, Goldenvoice, to ensure a safe and enjoyable event. If you have questions, please feel free to contact me. Sincerely, Jim Curtis City of Indio Human Services Supervisor/ Special Events 760-391-4174 jcurtis@indio.org } j SPECIAL EVENTS AGREEMENT Coachella Valley Music and Arts Festival Friday April 16, 2010 through and including Sunday April 18, 2010 & Stagecoach California's Country Music Festival Saturday; April 24, 2010 through and including Sunday,. April 25, 2010 THIS AGREEMENT, made and entered into this , day of March, 2010, between and among. the CITY OF INDIO, a .California municipal corporation hereinafter referenced as "City" on the one hand, and. GOLDENVOICE, LLL, a California limited liability company, hereinafter referenced as "Contractor/Promoter": RECITALS WHEREAS, City is empowered bylaw to provide for safety, security and order within its boundaries, and relies upon the services of the Indio Police Department ("IPD") in that regard; and WHEREAS, the County of Riverside ("County") provides the City with fire protection, disaster preparedness and response, fire prevention, rescue, hazardous materials mitigation, technical rescue response, medical emergency services, and public service assists ("Contract Fire Services") via its "Cooperative Fire Programs Fire Protection Reimbursement Agreement" with the California Department of Forestry and Fire Protection ("Cal Fire"), said services being provided pursuant to the terms and conditions of that certain "COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF INDIO" between County and City dated July 3, 2008 and maintained as a matter of public record by the City Clerk; and WHEREAS, occasional special events or occurrences in the City attract a high level of public interest and large numbers of individuals with attendant traffic and a variety of matters requiring a level of service by IPD, Cal Fire and other City personnel and resources that exceeds City's everyday demands, and warranting City's provision of supplemental services to preserve safety, security, and order; and WHEREAS, the Coachella Valley Music and Arts Festival, scheduled to take place on Friday April 16, 2010 through and including Sunday April 18, 2010 ("Coachella") and the Stagecoach California's Country Music Festival, scheduled to take place on Saturday, April 24, 2010 through and including Sunday, April 25, 2010 ("Stagecoach"), presented by Contractor/Promoter, are special events ("Special Events"); and WHEREAS, Contractor/Promoter is desirous of contracting with the City for necessary and Supplemental Services in order to provide for safety, security, and order at the Coachella and the Stagecoach ("Supplemental Services"); and WHEREAS, IPD must coordinate its delivery of Supplemental Services with Cal Fire's delivery of Contract Fire Services to insure the safety of persons and property at the Special Events ("Fire Services"), and City's provision of other services to assure the safety of temporary structures, art pieces, electrical systems, sanitation facilities at the Special Events, e.g., Building and Safety, and to support IPD and Cal Fire as necessary ("Miscellaneous Services"); and Page 1 of 9 Special Events Agreement Coachella & Stagecoach 2010 674161.3 WHEREAS, the City is agreeable to rendering such Supplemental Services through IPD, Fire Services through Cal Fire and Miscellaneous Services through City staff on the terms and conditions set forth herein; and WHEREAS, Section 53069.8(a)(1) of the California Government Code provides that the City may contract on behalf of IPD's Chief of Police to provide Supplemental Services to private individuals or private entities to preserve the peace at special events such as the Special Events; and WHEREAS, the venue at which Special Events will take place the Empire Polo Club, anal various adjacent properties utilized and the temporary facilities specific to the presentation of the Special Events (together, the "Venue"), is located in the area subject to Conceptual Specific Plan 94-10-3 ("Specific Plan"), and chapter 5, Section E, subsection 9 of the Specific Plan specifies requirements applicable to special -events such as the Special Events; and WHEREAS, City has agreed to provide special event permits per the Specific Plan that will allow Contractor/Promoter to present the Special Events at the Venue during 2010. AGREEMENT NOW, THEREFORE, for and in consideration of the promises and mutual covenants and conditions hereafter stated, the respective parties hereto agree as follows: .I. Supplemental Services shall be rendered by regularly appointed, full-time peace officers as defined in Section 830.01 of the Penal Code or as negotiated with certified employees' organizations or as deemed appropriate by the City Manager. Such Supplemental Services shall encompass only law enforcement duties and not services authorized to be provided by private patrol operators, as defined in Section 7521 of the California Business and Professionals Code and other related services customarily rendered by City. The Supplemental Services provided pursuant to this AGREEMENT shall not reduce the normal and regular on-going service that the City would otherwise provide if the City did not enter into this AGREEMENT for Supplemental Services. Fire Services provided at the Special Events shall be rendered by regularly appointed, full-time Cal Fire personnel. For purposes of this AGREEMENT, Cal Fire personnel shall include Riverside County Fire Department employees supervised by Cal Fire personnel. Ill. Miscellaneous Services provided at the Special Events shall be rendered (by regularly appointed, full-time City personnel. IV. Supplemental Services shall be provided per an IPD Operations Plan ("Operations Plan"). There shall be two (2) Operations Plans, one for the Coachella and one for the Stagecoach. The Operations Plan for Coachella is maintained at IPD as a confidential record designated as ADDENDUM A to this AGREEMENT. The Operations Plan for Stagecoach is maintained at IPD as a confidential record designated as ADDENDUM B to this AGREEMENT. Page 2 of 9 Special Events Agreement Coachella & Stagecoach 2010 6'4161.3 V. Each Operations Plan shall describe the Special Event to which it corresponds, the Supplemental Services to be provided by IPD, the Contractor/Promoter's contemplated use of each area within the Venue during that Special Event, and the estimated number of IPD and other law enforcement personnel to be provided throughout the Special Event in question. The Operations Plans, in the form attached to this AGREEMENT at the time of its execution, shall be the sole basis of any request for any Supplemental Service by IPD under this AGREEMENT. VI. Any request for any Supplemental Service not detailed in an Operations Plan shall be initiated in writing by the Contractor/Promoter not less than five (5) days prior to the Special Event in question, to the attention of IPD's Chief of Police. Any such request shall set forth the Special Event, date, and location of the Supplemental Service not included in the Operations Plan. Upon receipt of any such request, the parties shall develop and attach to the ADDENDUM in question an amended Operations Plan for the Special Event in question. VII. Fire Services shall be provided per a Cal Fire Incident Plan ("Incident Plan"). There shall be two (2) Incident. Plans, one for the Coachella andone for the Stagecoach. The Incident Plan for,Coachella is maintained by Cal Fire as a confidential record designated as ADDENDUM C to this AGREEMENT. The Incident Plan for Stagecoach is maintained by Cal Fire as a confidential record designated as ADDENDUM D to this AGREEMENT. VIII. Each Incident Plan shall describe the Special Event to which it corresponds, the Fire Services to be provided by Cal Fire, the Contractor/Promoter's contemplated use of each area within the Venue during that Special'Event, and the estimated number of Cal Fire personnel to be provided throughout the Special Event in question.' The Incident Plans, in the form attached to this AGREEMENT at the time of its execution, shall be the sole basis of any request for any Fire Services by Cal Fire under this AGREEMENT. IX. ' Any request for any Fire Service not detailed in an Incident Plan shall be initiated in writing by the Contractor/Promoter not less than five (5) days prior to the Special Event in question, to the attention of Cal Fire's Division Chief. Any such request shall set forth the Special Event, date, and location of the Fire Service not included in the Incident Plan. Upon receipt of any such request, the parties shall develop and attach to the ADDENDUM in question an amended Incident Plan for the Special Event in question. X. Miscellaneous Services related to inspecting and evaluating the initial, and continual safety and reasonable compliance of temporary facilities; stages, structures, electrical systems, sanitation facilities, exiting components, and disabled access with applicable authority throughout the entire duration of the Special Events shall be performed by the City's Building and Safety Division. Contractor/Promoter shall provide access throughout the Venue to the designated Building and Safety staff both initially and throughout these Special Events in order to carry out this function. Page 3 of 9 Special Events Agreement Coachella & Stagecoach 2010 674161.3 XI. Supplemental Services, Fire Services and Miscellaneous Services at the Special Events subject to this AGREEMENT (in the aggregate, "Event Services") provided to Contractor/Promoter under this AGREEMENT shall only encompass duties and functions of IPD, Cal Fire and other City Staff customarily rendered by the City pursuant to the statutes and laws of the State of California, and the City's ordinances, policies and procedures. XII. The Parties agree that the level of Supplemental and Cal Fire Services to be provided per this AGREEMENT reflects the fact that the level of private security and medical services hired to work at the Special Events must be satisfactory to IPD and Cal Fire. XIII. Absolute discretion related to the rendition of Event Services, the rank, title, supervision and discipline of IPD, Cal Fire or other City personnel providing same ("Event Personnel"), the supervision, equipment, communications, supplies, and all other matters incident to Event Services,,and the control of all Event Personnel shall be held and exercised exclusively as follows: (i) by IPD's Chief of Police as to Supplemental Services, (ii) by the Cal Fire Division Chief as to Fire Services, (iii) by the City Manager as -to Miscellaneous Services, or (iv) by an authorized representative of one of these. three (3) delineated City officials as to the corresponding services. In the event of any dispute between the parties as to the extent of the duties and functions to be performed hereunder, or the level; extent or manner of providing any Event Service, a determination thereof made by the City official specified in this Section XIII hereof, or his/her authorized representatives shall be final and conclusive as between the'parties hereto: A City official making such a determination shall do so in good faith. XIV. For and in consideration of the rendition of the Event Services to be performed by the City for the Contractor/Promoter under this AGREEMENT, the Contractor/Promoter. will pay the City in full for said Event Services and for the related dedication of City resources according to the appropriate and prevailing billing rates as determined by City's Management Services Director. XV. City's applicable hourly rates for Event Personnel include worker's compensation costs and administrative overhead costs directly related to provision of said Event 'Services. XVI. As to each Special Event covered by this AGREEMENT, the City shall transmit to the Contractor/Promoter, within thirty (30) days of this AGREEMENT's approval by the City Council, an estimated invoice that details all reasonably anticipated personnel, equipment, supply, transportation, and other costs for Event Services to be performed under this Agreement including the value of the In -Kind Consideration (as defined below). XVII. Contractor/Promoter shall deposit a sum of nine hundred thousand dollars ($900,000.00) (the "Deposit") with the City within ten (10) business days of the execution of this AGREEMENT. This sum shall be sufficient to cover all reasonably anticipated costs of the Special Events. Contractor/Promoter's payment of actual costs of Event Services rendered by the City for each Special Event covered by this AGREEMENT will be drawn from this Deposit. Page 4 of 9 Special Events Agreement Coachella & Stagecoach 2010 674161.3 XVIII. Depending on actual Event Services required at the time of a Special Event, Contractor/Promoter's deposit may not represent the entire . amount due. The Contractor/Promoter agrees and covenants that it shall be. fully responsible for any actual amount corresponding to either Coachella or Stagecoach that exceeds the balance of its Deposit. The City, within sixty (60) days after each Special Event shall present the Contractor/Promoter with a detailed invoice describing the final costs of all Event Services rendered by the City at that Special Event. XIX. The Contractor/Promoter shall pay any amount not covered by its deposit but stated in a detailed invoice for Event Services rendered within thirty (30) days of its receipt from City. Failure by the Contractor/Promoter to remit payment for City invoiced' costs as specified, may result in City denial of any future Contractor/Promoter application for a Special Event permit, provided that the Contractor/Promoter has received not less than two (2) business days' opportunity to cure any such failure to make payment. In the event that the cost of the actual Event Services rendered by the City during the Special Events covered by this AGREEMENT is less than the amount deposited by the Contractor/Promoter, City shall refund all unused amounts to the Contractor/Promoter. Contractor/Promoter's deposit and any final payments for Event Services shall be made by certified check, money order or wire transfer made payable to the City of Indio, 100 Civic Center Mall, Indio, California 92201. XX. As further and separate consideration, above and beyond that specified, Contractor/Promoter shall provide the City of Indio, through the City's "Agency Head" per the City of Indio Ticket Distribution Policy adopted by the City Council on April 1; 2009 via Resolution No. 9352 (the "Tickets Policy) with complimentary admission and parking tickets/passes as follows (the "In -Kind Consideration"): '(i) one hundred seventy-five (175) one day admission passes for each day of each Special Event, i.e., eight hundred and seventy-five (875) total admission passes, (ii) seventy-five (75) W.I.P." plastic wristbands for each day of each Special Event, i.e., three hundred seventy-five (375) total plastic wristbands (iii) fifty (50) fabric main/mane stage fabric wristbands for each Special Event, i.e., one hundred (100) total main/mane stage -fabric wristbands, (iv) fifteen (15) production fabric wristbands for each Special Event, i.e., thirty (30) total production fabric wristbands, and (v) thirty (30) parking passes for each day of each Event, i.e., one hundred fifty (15) parking passes. All such tickets/passes shall be distributed, used and subject to disclosure in strict accord with the Tickets Policy. XXI. Each of the parties hereto warrants and covenants that it will not act at any time as an agent, employee, partner, joint venture, or associate of the other. All persons employed in providing services provided under this Agreement shall be IPD, Cal Fire, other City of Indio employees, or other law enforcement personnel meeting the criteria referenced in Section I above and designated by IPD's Chief of Police. The Contractor/Promoter shall not assume any liability for the direct payment of any salaries, wages, retirement benefits, workers' compensation insurance or other compensation to any person performing Event Services hereunder or any liability other than that provided for this AGREEMENT. Page 5 of 9 Special Events Agreement Coachella & Stagecoach 2010 674161.3 XXII.. Prior to each Special Event, the Contractor/Promoter and IPD's Chief of Police or designee shall mutually agree as part of Contractor/Promoter's security plan as to the appropriate number of uniformed, State -licensed security guards to augment the presence of sworn law enforcement personnel present at the Venue during the Special Events. The level of such augmentation shall be at the sole discretion of the Chief of Police or his designee. XXIII. To facilitate City's delivery of Miscellaneous Services, the Contractor/Promoter has agreed to provide adequate equipment and materials such as fencing, event lighting, sanitation facilities, barricades and concession facilities as generally specified in the Venue site map attached. XXIV. The Contractor/Promoter agrees to adhere to the traffic plan approved by IPD, and fund such Event Services as may prove necessary to implement said plan. XXV. Except as provided herein, neither party hereto shall be liable for any damages proximately resulting from the negligent or wrongful acts or omission of the other party's employees or agents in compliance with this AGREEMENT; and each party shall indemnify, defend, and save harmless the other party from any such damage or liability. XXVI. The Contractor/Promoter and City designate the following persons to act, on their behalf with regard to this AGREEMENT consistent with its terms and conditions and designate the following addresses for the giving of all notices: Paul Tollett, GOLDENVOICE, LLC, 5750 Wilshire Blvd. 5th FI. Los Angeles CA. 90036, and Jim Curtis, City of Indio, Human Services Supervisor, 100 Civic Center Mall, Indio, California, 92201. The parties may change the name of such person or the address of such notice by a letter in writing with thirty (30) days' notice. XXVII. The costs discussed during this AGREEMENT's negotiation, and those indicated in any estimated invoice prepared per Section XVI above are estimates only. Contractor/Promoter agrees that City may assess additional charges .for additional Event Personnel, supplies or equipment utilized, and such damage to uniforms or property that directly relates to Event Services, including but not limited to response to any emergency that arises from or relates to either of the Special Events covered by this AGREEMENT. The Chief of Police or his/her designee reserves the right to unilaterally determine when circumstances warrant an. increase in the level of Event Services, including but not limited to procurement of additional law enforcement personnel to maintain law and order. The Contractor/Promoter shall pay any -such additional charges, including but not limited to those which may be incurred, through an emergency mutual -aid situation arising from or relating to the behavior/activity of any person attending either Special Event. XXV1.11. The Contractor/Promoter agrees to be solely responsible for the placement of professional signage that serves to provide safe and direct ingress and egress for the Special Events covered by this AGREEMENT. This includes signage both to and from the Venue. The Contractor/Promoter is solely responsible for the removal of said signage within twenty-four (24) hours of the termination of.the Special Event in question. Any cost incurred by the City in removing signage related to either Special Event will be billed directly to the Contractor/Promoter. Page 6 of 9 Special Events Agreement Coachella & Stagecoach 2010 671161.1 W XXIX. Liquidated Damages: The parties agree that if a day of performances, whether live or recorded ("Performance"), at either Special Event does not conclude in a timely manner per the conditions of approval for these Special Events and after communication between the parties as set forth in this Section XXIX, it will be impractical or impossible to determine damages to the City, and liquidated damages shall apply. Contractor/Promoter agrees to be solely responsible for such liquidated damages. If any Special Event Performance runs in excess of the duration allowed by the conditions. of approval incorporated by reference in this AGREEMENT, but concludes within the first five (5) minutes after midnight, the Contractor/Promoter will be assessed a penalty of twenty thousand dollars ($20,000.00), with an additional penalty of one thousand dollars ($1,000.00) per additional minute, commencing with the sixth (66)minute, that passes before the Performance in question concludes. Goldenvoice Initials No less than ten (10) days before Coachella, Contractor/Promoter shall designate and identify to City its law enforcement liaison(s) ("Liaison") and provide contact information for each individual so designated. Fifteen minutes prior to the end of the performance. times each day, the In Police Captain who is the Officer in Charge ("O.I.C.") will contact a Contractor/Promoter Liaison and make notification that the day's Performances are reaching their hour of termination. Contractor/Promoter will have fifteen (15) minutes from the time of this contact to terminate all Performances. At midnight, the O.I.C. will re -contact a Liaison. If the day's Performances have not concluded, the O.I.C. will advise Contractor/Promoter that penalties will be assessed per this Section XXIX, commencing immediately, unless the O.I.C. and Liaison mutually agree otherwise. The O.I.C. will monitor the Contractor/Promoter's progress in terminating. the day's Performances, and will contact the Contractor/Promoter every fifteen (15) minutes thereafter until the day's Performance has terminated. If a Liaison fails to answer his/her telephone and/or event radio with respect to attempted contact by the O.I.C. per this Section XXIX, Contractor/Promoter understands and agrees that it shall be liable for any penalty assessed hereunder, as the O.I.C. attempted to provide due notice. r� Goldenvoice Initials Above and beyond liquidated damages to be paid by Contractor/Promoter upon a Performance's late conclusion, Contractor/Promoter agrees to pay an additional penalty of twenty-five thousand dollars ($25,000) as to each instance when Contractor/Promoter fails to comply with this AGREEMENT as it relates to: (i) private security and medical services personnel provided by Contractor/Promoter; or (ii) provision to the City and compliance with the approved security plan, parking plan, waste plan, shuttle plan, camping plan and. map reflecting intended uses of distinct areas of the Venue per condition 18 of ATTACHMENT A hereto. P7 Page 7 of 9 Special Events Agreement Coachella & Stagecoach 2010 674161.3 Goldenvoice Initials XXX. Contractor/Promoter agrees to be bound by all terms and conditions of City of Indio Conceptual Specific Plan 94-10-3, Chapter 5, Section E, Subsection 9. The provisions of that plan as well as the application are hereby incorporated by this reference in the terms of this AGREEMENT. In the event of any conflict, the terms of this AGREEMENT shall prevail. XXXI. This writing embodies the whole of the AGREEMENT. Time is of the essence of this AGREEMENT and every act to be performed herein. There are no oral or other agreements between the parties other than those expressed herein. No addition or variation of the terms of this Agreement shall be valid unless made in writing and signed by both parties. No waiver of any term or condition of this AGREEMENT shall be a continuing waiver thereof. XXXII. In the event either party is required to enforce this AGREEMENT, the prevailing party shall be entitled to reasonable cost and attorneys fees as determined by the courts. XXXIII. Contractor/Promoter shall, at its sole cost and expense, obtain and maintain the following occurrence based insurance coverage throughout the duration of the Special Events covered by this AGREEMENT: (a) commercial general liability of $2,000,000 per occurrences and (b) workers compensation insurance in a minimum amount required by law. Contractor/Promoter's insurance shall be carried by responsible insurance companies licensed to do business in the State of California. Except for Contractor/Promoter's workers' compensation, Contractor/Promoter's insurance coverage shall name as additional insured persons, City, together with City's elected officials, officers, employees, attorneys, volunteers and agents (in the aggregate for purposes of this Section XXXIII only, "City"): -Each insurance policy and/or rider shall contain language, to the extent obtainable, to the effect that: (i) the insurer waives its right of subrogation against City; (ii) the policies are primary and noncontributing with any insurance that may be carried by City; and (iii) the policies cannot be canceled or materially changed except after ten (10) days' notice by the insurer to City by certified mail. XXXIV. By. its execution of this AGREEMENT, City confirms that the Contractor/Promoter has been issued a special events permit for the subject. Special Events, and that subject to the terms and conditions of this AGREEMENT, the Contractor/Promoter has the full legal right to hold the Special Events without the requirement of obtaining any other consents or permits from the City or any of its various commissions an/or committees. See attached special event permit "Conditions of Approval" incorporated herein by this reference as "Attachment A." SIGNATURES FOLLOW Page 8 of 9 Special Events Agreement Coachella & Stagecoach 2010 674 161.3 c IN WITNESS WHEREOF, the parties by their duly authorized officers have caused these presents to be subscribed on the day and year first above written. THE CITY INDIO 1 By: j Glenn S uthard, City Manage Date: March 1q, , 2010 INDIO POLICE DEPARTMENT Brad Ramos, Chief of Police Date: March 14 , 2010, - 674 161.3 CONTRAnCTOR/PROMOTER !/i�! By: 1 .wl !U6 rr Paul Tollett, Authorized Agent, Goldenvoice, LLC Date: March 2010 Page 9 of 9 Special Events Agreement Coachella & Stagecoach 2010 ATTACHMENT A Conditions of Approval' (2010 Special Events) 1. Performances shall commence at 11:00 a.m. on each date of the Special Events. Performances shall conclude at 12:00 a.m. (midnight) on the mornings of April 19, 25 and 26, 2010. Performances shall conclude at 1:00 a.m. on April 17 and 18, 2010. 2. At no time on any day during the Special Events shall more than eighty-five thousand (85,000) persons, including Event Personnel, Contractor/Promoter personnel, artists and others, be present at the Venue. In effect, this figure represents the maximum all-inclusive capacity of the Venue for these Special Events. 3. At no time during the Special Events shall more than eight thousand (8,000) vehicles authorized for car -camping be present at the Venue in locations designated for car -camping. 4. Adequate dust control measures in the parking area of the Venue shall be implemented to the satisfaction of the City Engineer. Contractor/Promoter shall spray any parking areas at the Venue used for the Special Events with soil stabilizers as required. 5. The Contractor/Promoter shall coordinate with .City to implement all recommended traffic and public safety measures for the Special Events including street closures, parking lot ingress/egress, lighting and monitoring of campground site, and other public safety measures as may be required throughout the duration of the Special Events by the Chief of Police or designee;. 6. Thursday, April 15, 2010 (Coachella) and Friday, April 23, 2010 (Stagecoach) are designated for the start of camping set up for the Special Events. Camping will begin no earlier than 9:00 a.m. on that date. All camping will conclude and campers will leave the site at or before Noon Monday, April 19, 2010 (Coachella) and Monday, April 26, 2010 (Stagecoach). Entertainment for the camping area will be limited to a movie or amplified music. Entertainment in the camping area will not continue after the conclusion of Performances on any night.. 7. Alcoholic beverages will be sold in accord with the rules and regulations set forth by the Department of Alcohol Beverage Control (the "ABC'). Contractor/Promoter shall forward a true and correct copy of the ABC license for both Special Events to IPD no less than ten (10) days before Coachella. 8. In addition to the ABC requirements, in the event that ABC requires that Contractor/Promoter have a 'Beer Garden": 1 Incorporated by reference in Special Events Agreement, all defined/capitalized terms herein derived from said Agreement Attachment A — Conditions of Approval Coachella & Stagecoach 2010 Page 1 of 4 Mimes i IC , a. Each "Beer Garden" location shall be fenced with six foot (6) fencing and shall have a separate entrance and exit. b. Each entrance and exit shall be staffed by private security. c. ABC approved alcoholic beverages shall be sold in plastic/paper cups only. 9. In the event that Contractor/Promoter wishes reduce the number of uniformed private security staff agreed to with the Chief of Police pursuant to the security plan by ten percent (10%) or more, it shall consult with the Chief of Police or his designee. 10. The following items and/or activities will be strictly prohibited throughout the performance area and the camping'area of the Venue: a. Large backpacks or similar bags, except within areas designated for camping b. Tents, except within areas designated. for tent camping c. Sleeping bags or large beach towels, except within areas designated for camping d. Cooking or other use of open flames, except as used authorized vendors in designated vendor areas or in designated car -camping or motor home areas in. accord with any Cal Fire directive given on site e. Weapons f. Narcotics, contraband, or related paraphernalia 11. The Contractor/Promoter agrees to provide and place a number of signs mutually agreed upon by the Parties at each Venue entrance and each. parking area, specifying at a minimum,*the following rules: a. All persons and their property;are subject to search prior to entering the Special Events. b. No large backpacks or large carry -all bags allowed in the venue c. No Loitering in the Parking Lots (attempt to minimize "tailgate parties" except in conjunction with camping in designated areas) 12. The Contractor/Promoter and his/her contracted service providers agree to enforce the following rules in the performance area and the camping area of the Venue: 67.16 t.3 a. No tents, except within areas designated for tent camping b. No sleeping bags or large beach towels, except within areas designated for camping c.. No cooking or other use of open flames, except as used authorized vendors in designated vendor areas or in designated car -camping or .motor home areas in accord with any Cal Fire directive given on site d. No outside alcohol allowed to be brought into the licensed portions of the Venue e. No contraband or illicit drugs . f. No dust masks g. No Vicks Vapor Rub or similar pharmaceuticals h. No flags i. No item that may reasonably be deemed by law enforcement personnel to be a hazard or potential danger to the safety of any person at the Venue. Attachment A - Conditions of Approval Coachella & Stagecoach 2010 Page 2 of 4 ._ i - t Enforcement of this rule shall commence with verbal notice being given to a Liaison. j. No musical instruments (this condition 12.j. -applicable to camping area only) 13. Contractor/Promoter will supply a list of vendors that will be at the Venue and in the parking areas during the Special Events. Contractor/Promoter shall insure that each such vendor has a City Itinerant Business License, no later than Wednesday, April 14, 2010 (Coachella) and Wednesday, April 21, 2010 (Stagecoach). For purposes of this condition 14, a "vendor" shall include any business, organization, person or entity that sells, offers, gives, trades or buys anything. This includes, but is not limited to services, products, and food/drink items. The concession company operated by the Empire Polo grounds (Best Beverage and Catering) is exempt from this requirement. 14. The Contractor/Promoter will supply a list of art/exhibit displays and a complete description of said displays to IPD no later than Wednesday,. April 14, 2010 (Coachella) and Wednesday, April 21,-2010 (Stagecoach). 15. In an effort to minimize noise complaints, the Contractor/Promoter shall agree, and shall secure the agreement of each owner of property incorporated in the Venue, to the following noise requirements: The noise, music, and/or combined sound generated- in any location within the Venue, may not exceed one hundred (100) decibels. Three (3) points of measurement may be used to"gather decibel readings. Decibel readings may be taken by handheld digital decibel meter at the intersections of Monroe St. and Avenue 50, Monroe St. and Avenue 51, and Avenue 50 and Madison St. b. If a decibel reading indicates that this threshold has been exceeded, City shall contact the "person in charge," as that term is defined below in condition 18, and instruct him/her to lower the music or sound until it falls to one hundred (100) decibels or less. If any subsequent decibel reading after City's initial contact with the person in charge per condition 16.b. indicates that a continuing or recurring decibel reading violation exists, the Contractor/Promoter shall immediately, upon receipt of City notification of said continuing or recurring violation, lower the sound or noise emanating from the Venue as follows: (i) second (2"d) violation - 85 decibels, (ii) third (3`d) violation - 80 decibels, (iii) fourth (4'h) violation - 75 decibels, etc. In the event that City determines that a continuing decibel reading violation exists, City shall gather a new decibel reading every fifteen (15) minutes until the termination of the violation in question. 16. In the event of a continuing decibel reading violation wherein the permissible music/noise level is reduced to fifty (50) decibels, i.e., upon the ninth (?) violation, Contractor/Promoter shall be deemed to have failed to control music/noise in good faith, and City shall have the absolute right to immediately terminate the Special Event producing the violation with no liability. Attachment A - Conditions of Approval Coachella & Stagecoach 2010 Page 3 of 4 674161.3 a r -� 17. The Contractor/Promoter agrees to provide shuttle service, at Contractor/Promoter's expense, to. and from the Venue for the Special Events from a mutually agreed location and route, if attendance exceeds 60,000 or more on any specific day of a Special Event. 18. The. Contractor/Promoter agrees to provide a security plan; parking plan; waste plan; shuttle plan and camping plan to the City of Indio Special Events Office and the Indio Police Department at least fifteen (15) days prior to each Special Event. Contractor/Promoter has included with its submission of these plans a clear Venue map reflecting the intended use of each distinct area within the Venue that has been accepted by the City. 674161.3 Attachment A — Conditions of Approval Coachella & Stagecoach 2010 Page 4 of 4