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2018 05 01 CCCITY COUNCIL AGENDA 1 MAY 1, 2018 CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, MAY 1, 2018 3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA CLOSED SESSION 1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED ON AVENIDA MONTEZUMA (APNs 773-072-028 and 773-077-015) AND AVENIDA VILLA (APN 773-076-018) CITY NEGOTIATOR:FRANK J. SPEVACEK, CITY MANAGER PROPERTY OWNER:CITY OF LA QUINTA UNDER NEGOTIATION:PRICE AND TERMS OF PAYMENT AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED 2.PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION – CITY ATTORNEY 3.ANNUAL PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION – CITY MANAGER City Council agendas and staff reports are available on the City’s web page: www.LaQuintaCA.gov CITY COUNCIL AGENDA 2 MAY 1, 2018 RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTION(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS - NONE CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE MINUTES DATED APRIL 17, 2018 7 2. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE LA QUINTA HIGH SCHOOL AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT LOCATED ON THE WEST SIDE OF ADAMS STREET AT BLACKHAWK WAY (PROJECT NO. 2017-05) 15 3. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE FISCAL YEAR 2017/18 PAVEMENT MANAGEMENT PLAN IMPROVEMENTS LOCATED IN VARIOUS LOCATIONS BETWEEN HIGHWAY 111 AND AVENUE 50 (PROJECT NO. 2012-07G) 19 4. ADOPT A RESOLUTION TO APPROVE THE CITY’S PARTICIPATION IN THE COUNTY OF RIVERSIDE MORTGAGE CREDIT CERTIFICATE PROGRAM [RESOLUTION NO. 2018-018] 23 5. ACCEPT FRITZ BURNS SKATE PARK DESIGN/BUILD (PROJECT NO. 2017-16) 59 6. APPROVE DEMAND REGISTERS DATED APRIL 13 AND APRIL 20, 2018 61 CITY COUNCIL AGENDA 3 MAY 1, 2018 7.ADOPT A RESOLUTION TO AUTHORIZE SUBMITTING AN APPLICATION WITH THE DEPARTMENT OF HOMELAND SECURITY AND FEDERAL EMERGENCY MANAGEMENT ADMINISTRATION FOR THE EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM [RESOLUTION NO. 2018-019] 79 8. APPROVE WORK AWARDED TO SOUTH VALLEY ELECTRIC AND AUTHORIZE TWENTY THOUSAND DOLLARS IN FUNDS CONTINGENT ON FUTURE PROJECTS 83 9. APPROVE AMENDMENT NO. 3 WITH CONVERGEONE FOR MICROSOFT OFFICE 365 IMPLEMENTATION SERVICES 85 10. APPROVE WORK AWARDED TO VERMILLION ENVIRONMENTAL AND AUTHORIZE TWENTY THOUSAND DOLLARS IN FUNDS CONTINGENT ON FUTURE DUST CONTROL AT SILVERROCK 105 BUSINESS SESSION 1.APPROVE AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT WITH SUPERION, LLC FOR TRAKiT SOFTWARE HOSTING, MAINTENANCE, AND ENHANCEMENT SERVICES 107 STUDY SESSION 1.ELECTRONIC RECORDS MANAGEMENT 2017/18 UPDATE 113 2. FISCAL YEAR 2018/19 PRELIMINARY PROPOSED BUDGET 121 PUBLIC HEARINGS – (after 5:00 p.m.) For all Public Hearings on the agenda, a completed “Request to Speak” form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project(s). If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at, or prior to the public hearing. 1.ADOPT A RESOLUTION DECLARING THE PUBLIC INTEREST AND NECESSITY TO ACQUIRE PORTIONS OF PROPERTY LOCATED AT 46400 DUNE PALMS ROAD FOR THE DUNE PALMS WIDENING PROJECT (PROJECT NO. 2009-04) THROUGH EMINENT DOMAIN [RESOLUTION NO. 2018-020] 225 CITY COUNCIL AGENDA 4 MAY 1, 2018 DEPARTMENTAL REPORTS 1. CITY MANAGER A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR 241 B. CITY STAFF QUARTERLY DEPARTMENT REPORTS 245 2. CITY ATTORNEY 3. CITY CLERK 4. FINANCE – 2018 TYLER PUBLIC SECTOR EXCELLENCE AWARD WINNER 247 MAYOR’S AND COUNCIL MEMBERS’ ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi) 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick) 10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick and Radi) 11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick and Peña) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) 13. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick) 14. CANNABIS AD HOC COMMITTEE (Peña and Sanchez) 15. CVAG PUBLIC SAFETY COMMITTEE (Peña) 16. EAST VALLEY COALITION (Peña) 17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña) 18. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Peña) 19. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña) 20. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Radi) 21. CVAG TRANSPORTATION COMMITTEE (Radi) 22. SUNLINE TRANSIT AGENCY (Radi) 23. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi) 24. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi and Sanchez) 25. ANIMAL CAMPUS COMMISSION (Sanchez) 26. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Sanchez) 27. IID ENERGY CONSUMERS’ ADVISORY COMMITTEE (Sanchez) 28. LEAGUE OF CALIFORNIA CITIES/TRANSPORTATION & LABOR POLICY (Sanchez) 29. FINANCIAL ADVISORY COMMISSION MINUTES DATED FEBRUARY 12, 2018 251 ADJOURNMENT CITY COUNCIL AGENDA 5 MAY 1, 2018 ********************************* The next regular meeting of the City Council will be held on May 15, 2018, at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, Deputy City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chambers at 78495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630 Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on April 27, 2018. DATED: April 27, 2018 MONIKA RADEVA, Deputy City Clerk City of La Quinta, California Public Notices  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made.  If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk’s office at (760) 777- 7103. A one (1) week notice is required.  If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting.  Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal business hours. 6 CITY COUNCIL MINUTES Page 1 of 7 APRIL 17, 2018 CITY COUNCIL MINUTES TUESDAY, APRIL 17, 2018 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA City Manager Spevacek said that the staff from the City’s Code Compliance and Riverside County Sheriff’s Departments will provide a brief update of the 2018 Coachella Valley Music and Art Festival – Weekend One events under “Announcements, Presentations and Written Communications” section of the agenda. Councilmember Peña said he will abstain from discussion and vote on Consent Calendar Item No. 7 regarding Senate Bill 1, due to a conflict of interest stemming from the proximity of one of the five projects, Project No. 2015-03 – La Quinta Village Complete Street Improvements, to his business property. Council concurred. CLOSED SESSION 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (QUARTERLY REVIEW) PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION – CITY MANAGER COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT4:02 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act). CONSENT CALENDAR ITEM NO. 1 7 CITY COUNCIL MINUTES Page 2 of 7 APRIL 17, 2018 PLEDGE OF ALLEGIANCE Councilmember Radi led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Mark Johnson, La Quinta – Mr. Johnson provided comparison charts for April 2018 entitled “Coachella Valley Water Taxes & Water Bills Current vs cvh2go Proposal” for the cities of Indio, Coachella, La Quinta, and Rancho Mirage, which are on file in the Clerk’s Office, and explained his concerns regarding unfair and unequitable water charges and taxes. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. PROCLAMATION DECLARING MAY 2018 AS MENTAL HEALTH MONTH Mayor Evans presented the Proclamation to Sandy Naya who accepted it on behalf of Riverside County Desert Behavioral Health Advisory Board in which the City designates the month of May as Mental Health Month. 2. PROCLAMATION FOR RIVERSIDE COUNTY CAPTAIN ROY GRACE Mayor Evans and Councilmembers presented a proclamation to Riverside County Captain Roy Grace in appreciation of his years in public service and to La Quinta. 3. 2018 COACHELLA VALLEY MUSIC AND ART FESTIVAL – WEEKEND ONE UPDATE Lieutenant Manning and Sergeants Smith and Bishop provided an update on traffic flow and noise compliance challenges encountered during Weekend One of the 2018 Coachella Valley Music and Art Festival. CONSENT CALENDAR 1. APPROVE MINUTES DATED APRIL 3, 2018 2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED FEBRURAY 28, 2018 3. APPROVE SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE HIGHWAY SAFETY IMPROVEMENT PROGRAM INTERSECTION IMPROVEMENTS (PROJECT NO. 2016-01) 4. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT 8 CITY COUNCIL MINUTES Page 3 of 7 APRIL 17, 2018 LOCATED AT THE ADAMS PARK RETENTION BASIN AND QUINTERRA DEVELOPMENT, ON THE NORTH SIDE OF MILES AVENUE, BETWEEN ADAMS STREET AND LOS MANOS DRIVE (PROJECT NO. 2016-03) 5. APPROVE THE DECLARATION AND DISPOSAL OF SURPLUS VEHICLE AND EQUIPMENT 6. APPROVE DEMAND REGISTERS DATED MARCH 30 AND APRIL 6, 2018 7. ADOPT A RESOLUTION TO APPROVE A PROJECT LIST FOR SENTAE BILL 1 ROAD MAINTENANCE AND REHABILITATION ACT FUNDING [RESOLUTION NO. 2018-015] 8. ADOPT A RESOLUTION TO APPROVE A TWO-YEAR EXTENSION OF TIME FOR TENTATIVE TRACT MAP 2018-001 (TTM 35060) FOR THE CANYON RIDGE PROJECT LOCATED ON THE WEST SIDE OF WASHINGTON STREET, NORTH OF AVENUE 48 [RESOLUTION NO. 2018-016] 9. EXCUSE ABSENCE FOR PLANNING COMMISSIONER CURRIE FROM THE APRIL 10, 2018 PLANNING COMMISSION MEETING MOTION – A motion was made and seconded by Councilmembers Peña/Radi to approve the Consent Calendar Item Nos. 1 – 6, 8, and 9, as recommended, with Item No. 8 adopting Resolution No. 2018-016. Motion passed unanimously. Councilmember Peña said he will abstain from discussion and vote on Consent Calendar Item No. 7 regarding Senate Bill 1, due to a conflict of interest stemming from the proximity of one of the five projects, Project No. 2015-03 – La Quinta Village Complete Street Improvements, to his business property. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Radi to approve the Consent Calendar Item No. 7 and adopt Resolution No. 2018-015, as recommended. Motion passed: ayes 4, noes 0, abstain 1 (Peña). BUSINESS SESSION – None STUDY SESSION 1. DISCUSS FACILITIES DEPARTMENT ASSESSMENT REVIEW Facilities Director Howlett presented the staff report, which is on file in the Clerk’s Office. Consultants Cindy Henson, President and CEO of Henson Consulting Group, and Ken Lee, Principal of Ken Lee Consulting, Inc. explained in detail the research, team 9 CITY COUNCIL MINUTES Page 4 of 7 APRIL 17, 2018 collaboration, evaluations, assessments, and findings included in the City of La Quinta – 2018 Facilities Department Assessment report. Council discussed the yard facilities in other cities – pre-fabricated or permanent; balancing policy, operation, and capital improvement; challenges public agencies experience with having to higher the lowest bidder and the issues associated with the lack of quality products they deliver; the benefits of moving fertilization in-house; opportunities for staff to gain experience and develop professionally, and providing a career path, similar to what has already been accomplished in other departments of the agency; the condition and age of the existing yard facility and its lack of storage space for equipment and inventory; effectively setting up the yard facility to allow the field crew to deploy, to store equipment, and track regularly-used inventory items; the importance of the corporate yard in dealing with the City’s asset and risk management, particularly in applying preventative and predictive maintenance; developing a standardized work order process and the need to collect additional data before best practices can be identified; additional departmental administrative support needs; building the right infrastructure to support efficient behind-the-scene management to ensure work order resolutions; staff’s participation and openness in sharing their ideas and challenges throughout this assessment process; the expectation of level of service delivery by staff vs contractors; possible locations for City yard facilities; the need for a corporate yard in south La Quinta due to the demands of the Cove; exploring the GoRequest software to determine if it already collects the needed additional data; having a yard manager who would oversee the equipment, tools, and inventory in the facility; the absence of lockable storage facility at the current yard to store inventory; preventative maintenance being a core services. The Facilities Department Project Action Team thanked Council, the Consultants, and Facilities Director Howlett for conducting the assessment and their commitment to find ways to provide the team with the resources, facilities, and tools they need to get the job done easy and efficiently. Council concurred in its supports for policy change in contract management and process to prioritize both service quality and cost; to allocate funds to establish and manage an inventory of parts, hardware, and tools at the yard facility for rapid deployment to increase productivity and reduce inefficiencies, while a capital improvement investment is being developed for a permanent corporate yard facility; explore opportunities to increase band width to ensure higher quality deliverable at cost neutral. 2. DISCUSS PROJECT TO INCLUDE IN THE 2018/19 THROUGH 2022/23 CAPITAL IMPROVEMENT PROGRAM (CIP) City Engineer McKinney and Engineering Consultant Nickerson presented the staff report, which is on file in the Clerk’s Office. 10 CITY COUNCIL MINUTES Page 5 of 7 APRIL 17, 2018 Council discussed reprioritizing the developer reimbursement agreement repayments and taking out the non-responsive developers out of rotation (Greystone Clubhouse Associates, LLC and T.D. Desert Development LLP), until they provide the City with the required documentation; possibly increasing the total annual repayment from $400,000 to $500,000; due to inactivity on the Highway 111 Sidewalk Improvements project, consider utilizing the unassigned CIP General Fund savings of $500,000 to initiate the design development of the Corporate Yard project instead, and identify possible locations; reprioritizing the Highway 111 Sidewalk Improvements project until the car dealership are ready to move forward, but ensuring funds are allocated as the City’s has made a commitment; Cove Public Restroom – maintenance costs, operational logistics, safety designs, opportunities to test a temporary facility before installing a permanent one, transient population, vandalism; Fritz Burns Pool Improvements – residents’ upgrade demands to heat the pool and be able to use year-around, annual maintenance costs, operational logistics, offering additional services and potential revenue sources, and overall ADA compliance of the entire facility; reassigning the additional $100,000 developer reimbursement agreement repayment to operational expenses associated with heating the Fritz Burns Pool project to increase the community’s quality of life. Council directed staff to keep the annual repayment of the developer reimbursement agreements to $400,000; re-evaluate the placement of the Highway 111 Sidewalk Improvements project after the May 2018 meeting with the car dealerships; explore the best alternatives to achieve the Cove Public Restroom to ensure safety and convenience of the facility; and add the Fritz Burns Pool Improvements to the 2018/19 project schedule. MAYOR EVANS CALLED FOR A BRIEF RECESS AT 6:03 P.M. MAYOR EVANS RECONVENIEND THE COUNCIL MEETING AT 6:10 P.M WITH ALL MEMBERS PRESENT PUBLIC HEARINGS 1. ADOPT A RESOLUTION ADOPTING THE RELOCATION PLAN PREPARED FOR THE ACQUISITION OF A PORTION OF CERTAIN REAL PROPERTY IDENTIFIED AS ASSESSOR PARCEL NO. 600-030-010, LOCATED IN LA QUINTA, RIVERSIDE COUNTY, CALIFORNIA, FOR THE DUNE PALMS ROAD WIDENING PROJECT [RESOLUTION NO. 2018-017] City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office. 11 CITY COUNCIL MINUTES Page 6 of 7 APRIL 17, 2018 MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:21 P.M. PUBLIC SPEAKER: None MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:21 P.M. MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to adopt Resolution No. 2018-017 as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AND ADOPTING THE RELOCATION PLAN PREPARED FOR THE ACQUISITION OF A PORTION OF CERTAIN REAL PROPERTY IDENTIFIED AS ASSESSOR PARCEL NO. 600-030-010, LOCATED IN LA QUINTA, RIVERSIDE COUNTY, CALIFORNIA, FOR THE DUNE PALMS ROAD WIDENING PROJECT Motion passed unanimously. DEPARTMENTAL REPORTS All reports are on file in the City Clerk’s Office. Business Analyst Kris Gunterson provided an update on the City’s street signs upgrade project, including background color change from green to blue, engineering-grade energy-efficient back lighting, and estimated timeline. MAYOR’S AND COUNCIL MEMBERS’ ITEMS Mayor Pro Tem Fitzpatrick said Senate Bill 1 Transportation Funding was passed by the legislature and signed by the governor and will be included on the ballot in the June 5, 2018, election. Councilmember Peña suggested that street sweeping in the City be scheduled following weekly waste pick-up; currently it is scheduled for the day before. Mayor Evans said La Quinta was fully represented at the 2018 National Crime Victims’ Rights Vigil hosed by District Attorney Mike Hestrin, held last week in Palm Desert, paying tribute to the victims of violent crime. Mayor Evans thanked staff for their efforts in handling the 2018 Coachella Valley Music and Arts Festival – Weekend One. Mayor Evans attended the first Unity Conference held at the Palm Springs Convention Center on April 17, 2018, hosted by the Riverside County Office of Education, which pulled all of the school districts in the County of Riverside to collectively review a number of items, including equality in the students and collaboration, and how to better build strengths between the schools and the communities. 12 CITY COUNCIL MINUTES Page 7 of 7 APRIL 17, 2018 REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2018, Mayor Evans reported on her participation in the following organizations meetings: CVAG COACHELLA VALLEY CONSERVATION COMMISSION CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE La Quinta’s representative for 2018, Councilmember Fitzpatrick reported on her participation in the following organization meetings: RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) SILVERROCK EVENT SITE AD HOC COMMITTEE La Quinta’s representative for 2018, Councilmember Peña reported on his participation in the following organization meeting: LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE La Quinta’s representative for 2018, Councilmember Sanchez reported on his participation in the following organizations meeting: LEAGUE OF CALIFORNIA CITIES – TRANSPORTATION & LABOR POLICY COMMITTEE ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Radi/Peña to adjourn at 6:44 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, Deputy City Clerk City of La Quinta, California 13 14 City of La Quinta CITY COUNCIL MEETING: May 1, 2018 STAFF REPORT AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE LA QUINTA HIGH SCHOOL AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT LOCATED ON THE WEST SIDE OF ADAMS STREET AT BLACKHAWK WAY (PROJECT NO. 2017-05) RECOMMENDATION Approve plans, specifications, engineer’s estimate, and authorize Staff to bid the La Quinta High School Americans with Disabilities Act (ADA) Improvements project, located on the west side of Adams Street at Blackhawk Way. EXECUTIVE SUMMARY On October 17, 2018 Council approved the Riverside County Transportation Commission agreement to receive SB821 Bicycle and Pedestrian Facilities Program funding. This grant will fund 50% of the improvement cost. The project is located on the west side of Adams Street at the intersection with Blackhawk Way (Attachment 1). The project includes: Constructing two (2) new ADA accessible ramps Reconstructing the walkway to the adjacent neighborhood Reconstructing the driveway to the Imperial Irrigation District Substation Reconstructing a portion of retaining wall. FISCAL IMPACT The 2017/18 Capital Improvement Program (CIP) allocates $219,000; $109,500 of SB821 Grant Funds and $109,500 of General Funds. The following table presents the project budget. Total Budget Professional: $ 13,000 Design: $ 22,000 Inspection/Testing/Survey: $ 23,000 Construction: $ 140,000 City Administration: $ 7,000 Contingency: $ 14,000 Total Budget: $ 219,000 CONSENT CALENDAR ITEM NO. 2 15 BACKGROUND/ANALYSIS The Adams Street/Blackhawk Way intersection was selected because of its high traffic volume and the lack of ADA compliant access ramps. On the west side, the sidewalk cannot be accessed because there are no curb returns; the northern crosswalk terminates into a vertical curb, while the southern crosswalk ends onto a non-compliant driveway. These proposed improvements would provide a complete ADA path of travel. The anticipated project schedule is outlined below. Council Bid Authorization May 1, 2018 Bid Period May 2, 2018 to June 7, 2018 Council Considers Project Award June 19, 2018 Execute Contract and Mobilize June 20, 2018 to July 16, 2018 Construction (25 Working Days) July 2018 to August 2018 Accept Improvements September 2018 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Bryan McKinney, P.E., City Engineer Approved by: Frank J. Spevacek, City Manager Attachment: 1. Vicinity Map 16 LA QUINTA HIGH SCHOOL ADA IMPROVEMENTS PROJECT LOCATION AVENUE 48 ·|}þ1 1 1 WHITE W A T E R S T O R M C H A N N E L 0 1,400 2,800 4,200700FeetÜVICINITY MAP ^_ MILES AVE DUNE PALMS RDADAMS STWASHINGTON STFRED WARING DR BLACKHAWK WAY/WESTWARD HO DR ATTACHMENT 1 17 18 City of La Quinta CITY COUNCIL MEETING: May 1, 2018 STAFF REPORT AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE FISCAL YEAR 2017/18 PAVEMENT MANAGEMENT PLAN IMPROVEMENTS LOCATED IN VARIOUS LOCATIONS BETWEEN HIGHWAY 111 AND AVENUE 50 (PROJECT NO. 2012-07G) RECOMMENDATION Approve plans, specifications, engineer’s estimate, and authorize staff to bid the fiscal year 2017/18 Pavement Management Plan improvements located in various locations. EXECUTIVE SUMMARY The 2017/18 Pavement Management Plan improvements (Attachment 1) are: Highlands Palms Neighborhood (located on the west side of Washington Street between Point Happy Way and Avenue 47): (206,000 SF); Simon Drive: (60,000 SF); Lake La Quinta Drive: (9,000 SF); Caleo Bay Drive: (46,000 SF); La Quinta Center Drive: (54,000 SF) and striping to create a two-way left turn lane; Auto Center Drive: (50,000 SF) and striping to delineate parking lanes; Auto Center Way: (15,000 SF) and striping to delineate parking lanes; La Quinta Drive: (67,000 SF) and striping to convert the northbound turning lanes at Highway 111 to dual lefts with a through/right; Avenue 48: (535,000 SF) and striping to delineate bike lanes further; Avenue 50; over 471,000 square feet of slurry including striping to delineate bike lanes; The alley between Avenida Bermudas and Desert Club Drive: (13,000 SF). FISCAL IMPACT The 2017/18 Capital Improvement Program (CIP) allocates $1,892,401 of General Fund revenue. The three (3) phases from 2016/17 are now complete and there is $830,470 available for this year’s project. The following table presents the project budget. 1718 PMP Professional/Design: $ 23,200 Inspection/Testing/Survey: $ 63,375 Construction: $ 650,000 City Administration: $ 3,716 Contingency: $ 90,179 Total Budget: $ 830,470 CONSENT CALENDAR ITEM NO. 3 19 BACKGROUND/ANALYSIS The Pavement Management Plan (PMP) improvements maintain and upgrade City roadways. The PMP is divided into phases and the City typically implements PMP projects during the summer when traffic congestion is less. The three phases of 2016/17 are now complete. This fiscal year’s improvements will slurry over 1,500,000 square feet of pavement and include minor pothole repair and striping improvements. The striping improvements include better delineation for bike lanes. The following list is the project schedule. Council Bid Authorization May 1, 2018 Bid Period May 2, 2018 to June 7, 2018 Council Considers Project Award June 19, 2018 Execute Contract and Mobilize June 20, 2018 to July 16, 2018 Construction (40 Working Days) July 2018 to September 2018 Accept Improvements October 2018 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Bryan McKinney, P.E., City Engineer Approved by: Frank J. Spevacek, City Manager Attachment: 1. Vicinity Map 20 Attachment 1 FY 2017/2018 Pavement Management Plan Improvements ATTACHMENT 1 2121 2222 City of La Quinta CITY COUNCIL MEETING: May 1, 2018 STAFF REPORT AGENDA TITLE: ADOPT A RESOLUTION TO APPROVE THE CITY’S PARTICIPATION IN THE COUNTY OF RIVERSIDE MORTGAGE CREDIT CERTIFICATE PROGRAM RECOMMENDATION Adopt a resolution to approve the City’s participation in the County of Riverside Mortgage Credit Certificate Program. EXECUTIVE SUMMARY The County of Riverside Mortgage Credit Certificate Program (MCC) assists low- and moderate-income, first-time homebuyers through a tax credit. The County’s Economic Development Agency (EDA) is applying for an annual allocation of MCC funds with the California Debt Allocation Committee. As part of this process, the EDA requires cooperating cities to annually affirm their participation and MCC marketing. The City has participated in the MCC for over 20 years. FISCAL IMPACT – None. BACKGROUND/ANALYSIS The County administers the MCC for all cities and unincorporated areas in Riverside County. The MCC assists low- and moderate-income, first-time homebuyers by providing a tax credit equal to twenty percent of the mortgage interest paid in a given year (Attachment 1). The tax credit reduces the homebuyer’s federal income tax obligation on a dollar for dollar basis, which increases the homebuyer’s gross income. Borrowers may qualify for a higher home purchase price and the qualifying ratios are reduced, which enhances credit worthiness. Participating jurisdictions must annually reaffirm their participation. The City has participated since 1994; other participating Valley cities include Cathedral City, Coachella, Desert Hot Springs, Indio, Palm Desert and Palm Springs. The City’s obligation is to provide notice of Program availability in a local publication twice a year. ALTERNATIVES The Council could elect to not participate in the MCC Program. Prepared by: Angela Ferreira, Housing Specialist Approved by: Frank J. Spevacek,City Manager Attachment: 1. EDA Mortgage Credit Certificate Program/Packet Guidelines CONSENT CALENDAR ITEM NO. 4 23 24 RESOLUTION NO. 2018 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA APPROVING THE CITY’S PARTICIPATION IN THE COUNTY OF RIVERSIDE MORTGAGE CREDIT CERTIFICATE PROGRAM WHEREAS, the Tax Reform Act of 1986 established the Mortgage Credit Certificate Program (“MCC Program”) as a means of assisting qualified individuals with the acquisition of new and existing single-family housing; and WHEREAS, pursuant to Division 3, Part 1, Chapter 3.5, Article 3.4 of California Health and Safety Code Sections 50197 et seq., local issuers are authorized to issue Mortgage Credit Certificates (“Certificates”) and administer MCC program; and WHEREAS, the Board of Supervisors of the County of Riverside adopted Resolution No. 87-564 on December 22, 1987 establishing a Mortgage Credit Certificate Program; and WHEREAS, the Board of Supervisors of the County of Riverside has authorized the Riverside County Economic Development Agency (“EDA”) to administer the MCC Program pursuant to the applicable federal, state and local policies and procedures, and to enter into those agreements necessary for efficient administration of the MCC Program; and WHEREAS, the County of Riverside (“County”) will be applying to the California Debt Limit Allocation Committee (“CDLAC”) for a mortgage credit certificate allocation in July 2018 or thereabouts; and WHEREAS, the City of La Quinta wishes to participate in the MCC Program administered by the EDA in connection with mortgage loans it will make available for the acquisition of new and existing single-family housing in Riverside County; and WHEREAS, the adoption of this resolution is necessary to include the City of La Quinta as a participating unit of general government under County’s MCC Program; and WHEREAS, the City agrees to cooperate with the County of Riverside to undertake the MCC Program within City jurisdiction to assist persons or households of limited income to purchase new and existing single family residences located in the city; and WHEREAS, the City by adopting this Resolution, hereby gives notice of its election to participate in the Riverside County MCC Program. 25 Resolution No. 2018- Mortgage Credit Certificate Program Adopted: May 1, 2018 Page 2 of 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City of La Quinta agrees to participate in the MCC Program administered by the EDA in connection with mortgage loans it will make available for the acquisition of new and existing single-family housing in Riverside County; SECTION 2. The City of La Quinta agrees to assist the County of Riverside to market the MCC Program within the City’s jurisdictional boundary by publishing a general public notice in the local newspaper at least twice a year. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 1st day of May, 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: __________________________________________ PAM NIETO, Deputy City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: _______________________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 26 Revised 12/21/2017 RIVERSIDE COUNTY MORTGAGE CREDIT CERTIFICATE PROGRAM HANDBOOK This Handbook provides policies and procedures for the implementation of Riverside County's Mortgage Credit Certificate Program, as established by Riverside County Board of Supervisors' Resolution Number 87-564 dated December 22, 1987 pursuant to California Health and Safety Code Section 50197.1, et.seq. and Internal Revenue Code Section 25 (e)(5). The policies and procedures included in this Handbook are intended to implement the Rules and Regulations adopted under Resolution 87-564. July 2017 ATTACHMENT 1 27 Revised 12/21/2017 (i) RIVERSIDE COUNTY MORTGAGE CREDIT CERTIFICATE PROGRAM HANDBOOK Prepared by: Riverside County Economic Development Agency (EDA) (951) 343-5469 FAX: (951) 352-4852 Mailing Address: 5555 Arlington Avenue Riverside, CA 92504 www.rchomelink.com 28 (ii) Riverside County Mortgage Credit Certificate Program Handbook Table of Contents Section I. Program Overview………………...………………………………...…….1 Section II. MCC Program Definitions…………………………………………………2 Section III. Lender Participation……………….……………………………………….5 Section IV. Program Administration….…………...…………………………………. ..6 Section V. MCC Eligibility Guidelines …………...…................................…………9 Section VI. MCC Processing…………………………………………………………..12 Appendices A. Income and Purchase Price Limits…………………………………………. 16 B. Participating Jurisdictions………………………………………………….… 17 C. Target Areas………………………………………………………………….. 18 D. How to Calculate MCC Credit and Adjust W4 Form……………….……. 19 E. IRS Forms…………………………………………………………………….. 21 29 1 SECTION I. PROGRAM OVERVIEW What is a Mortgage Credit Certificate? A Mortgage Credit Certificate (MCC) entitles qualified homebuyers to reduce the amount of their federal income tax liability by an amount equal to 20% of the interest paid during the year on a home mortgage. This tax credit allows the buyer to qualify more easily for a loan by increasing the effective income of the buyer. The buyer takes the remaining 80% of the mortgage interest as a deduction. When underwriting the loan, a lender considers this and the borrower is able to qualify for a larger loan than would otherwise be possible. What is the difference between a “tax credit” and a “tax deduction”? A “tax credit” entitles a taxpayer to subtract the amount of credit from their total federal tax bill whereas a “tax deduction” is subtracted from adjusted gross income before federal income taxes are computed. How long does the MCC last? The MCC is in effect for the life of the loan as long as the home remains the borrower’s principal residence. The MCC is not transferable to a new loan when refinancing, nor can it be assigned or transferred to a new buyer or another home. In addition, the MCC Program includes a nine year recapture provision which provides for payment of a recapture tax to the IRS if the property ceases to be the borrower’s primary residence within nine years from the close of escrow. The amount of tax recapture is determined by formula, and provided to the borrower at the time the application. After expiration of the nine year period, the borrower may dispense of the property without incurring penalty, but would lose the future benefits of the MCC. Who qualifies for an MCC? The three basic qualifications are: (1) the Borrower must be a First Time Home Buyer; (2) the Borrower’s annual income must fall within the program income limits; and (3) the home being purchased must be within the Program purchase price limits and in an eligible location. If the home is located in a Target Area Census Tract, then the first-time buyer limitation does not apply and the income and purchase price limits are higher. The MCC Program has designated target areas where the first time buyer requirement is waived and higher income and cost limits apply. Information on the Riverside County target areas is provided in Appendix C. The current income and purchase price limits are shown in Appendix A attached hereto and incorporated herein by this attached hereto an incorporated herein by this reference. How does the County obtain a MCC Allocation? In order to issue MCC's the County must apply to the California Debt Limit Allocation Committee (CDLAC) for an MCC allocation. The amount that the County receives is based on a combination of factors including demonstrated need, past performance and available MCC authority. How are MCC's distributed? Borrowers must apply for an MCC through a Participating Lender. The Participating Lender will perform an initial qualification and assist the Borrower in completing the MCC submission forms. The Lender then submits the MCC application to the County. The County reviews the Borrower’s qualifications and, if they meet the program guidelines, issues a letter of commitment to the Lender. 30 2 The loan must close within 60 days of the commitment. Upon loan closing, the Lender submits the MCC closing package to the County and the County issues the MCC, with the Lender and borrower each receiving a copy. The Borrower can then adjust their federal tax withholding (W-4 form) and claim the MCC tax credit on their income tax returns. How does a Lender become approved for the MCC Program? In order to participate in the County's MCC Program, each Lender must enter into a Lender Participation Agreement with the County. The Lender Participation Agreement details the Lender’s responsibilities for assisting Borrowers in obtaining a MCC. Once the lender agrees to participate in the MCC Program and signs the Lender Participation Agreement, the Lender loan officers must attend an annual MCC training, provided by EDA. Upon completion of this process, the loan officers may submit MCC applications through the County’s Program for the current County Fiscal year. SECTION II. MCC Program Definitions The Mortgage Credit Certificate Program, authorized by Congress in the Tax Reform Act of 1984, is an alternative to mortgage revenue bond-backed financing and is a means of providing financial assistance to qualified borrowers for the purchase of new or existing single family housing. The MCC Program and its requirements are subject to the Internal Revenue Code (“Code”) of 1986 Title 26 and all its amendments, all Treasury Regulations associated with the Code and qualified mortgage revenue bond regulations. As used in this MCC handbook and all MCC Program documents, the following words and terms are defined. In the event of any discrepancy, any predefined words and terms in the Code supersedes and governs this section. Acquisition Cost: The cost of acquiring the residence as a completed residential unit. It does not include – (i) usual and reasonable settlement or financing costs, (ii) the value of services performed by the mortgagor or members of his family in completing the residence, and (iii) the cost of land (other than land described in subsection (i)(1)(C)(i)) which has been owned by the mortgagor for at least 2 years before the date on which construction of the residence begins. Acquisition Cost Limits: The maximum acquisition cost for a New or Existing Home which is eligible under the MCC program are identified in Appendix A to this Handbook. Please note: If the “financed cost” of the residence exceeds the purchase price/acquisition cost limit established for target or non-target areas, the following will be required. (a) A written explanation of what is being financed, and (b) a written statement that the listed costs are normal and customary. Borrower: Any person or persons who is “married” a legal and has liability for a mortgage for which an MCC has been applied for or received. 31 3 Census Tract: (CTs) are small, relatively stable geographic areas that usually have a population between 2,500 and 8,000 persons. They are located in census metropolitan areas and in census agglomerations that had a core population of 50,000 or more in the previous census. Close of Escrow: the date the loan is recorded at the Riverside County’s recorder’s office. Certified Indebtedness Amount: The amount of indebtedness which: a) the Borrower incurs to purchase the residence, and b) is specified in the Mortgage Credit Certificate. Existing Home: Any residence that has previously been occupied for residential purposes. First-time Home Buyer: A person and their spouse who have not had an ownership interest in improved-upon residential real property nor claimed any mortgage or real estate related tax deductions for the last three (3) years, counting backward from the date the mortgage being applied for is executed. Divorce does not nullify the non- ownership interest requirement of the MCC Program. Gross Annual Household Income: Income of the mortgagor (or mortgagors) and any other person who is expected to both live in the residence being financed and to be secondarily liable on the mortgage. All income derived from any source including income from wages (gross pay, overtime, pension, veterans compensation, bonuses, public assistance, alimony, net rental income, dividends and interests, assets, etc.) of all the members of the household (other than minors) who contribute to the expenses of the household and will occupy the dwelling should be included. Gross Annual Household Income is to be calculated using the Income Computation Worksheet. Income: Means the same as Gross Annual Household Income. Income Tax Returns: A Borrower's Federal Tax Returns for the three years preceding the Borrower's application; provided, however, that for mortgages executed from January 1 to February 14, an affidavit in the form permitted by the Regulations may be obtained. Lender (Participating Lender): A financial institution which is licensed to do business in the State of California, has met all of the requirements established by the Program Administrator to participate as a Lender in the MCC Program, has reviewed the Program Handbook and agreed to be bound by its terms, and has signed a participation agreement with the Riverside County EDA. A participating lender must be a funding lender. Only a funding lender can submit the closing MCC documents. MCC: A Mortgage Credit Certificate issued under the Program. 32 4 MCC Commitment: A written certificate signed by the Program Administrator which commits the County to issue a MCC to a Borrower. New Home: A residence that has never previously been occupied for residential purposes by any person. New Mortgage: A mortgage which is not issued in connection with the acquisition or replacement of an existing mortgage. Principal Residence: Means (1) a single family house, (2) condominium unit, (3) stock held by a tenant-stockholder in a cooperative housing corporation, (4) occupancy of a unit in a multi-family building owned by the applicant, and (5) any manufactured home (including a mobile home) as defined under federal law which has a minimum of 400 square feet of living space and a minimum width in excess of 102 inches, which is of a type customarily used at a fixed location with a permanent foundation, and which can be expected to become the Principal Residence of the Borrower within a reasonable period of time after the Mortgage is executed. Principal residence does not include recreational vehicles, campers and other similar vehicles. It does not include property such as an appliance, furniture, or other personal property, which, under applicable local law, is not a fixture. Program: The County of Riverside Mortgage Credit Certificate Program as established by Resolution No. 87-564. Program Administrator: That public or private entity designated by the Riverside County Board of Supervisors to administer the Riverside County Mortgage Credit Certificate Program. Qualified Mortgage Bond: A bond issued by a public agency under Section 103A of the Internal Revenue Code of 1954 or Section 143(a) of the Code. Qualified Veterans Mortgage Bond: A bond issued by a public agency under Section 103A of the Internal Revenue Code of 1954 or Section 143(a) of the Code. The Cal Vet Program is such a qualified bond. Refinance: New mortgage or rollover of existing mortgage to lower interest rate. Related Person: Has the meaning given that term under Section 144(a)(g) of the Code. Resale Home: A home that is presently or has previously been occupied for residential purposes. Rollover: Interest rate reduction. Refinance not to exceed the outstanding balance of current, existing mortgage. 33 Revised 12/21/2017 5 Targeted Areas: Those areas established by the Federal Government, using 2000 Census Tract information, as Targeted Areas under the Riverside County Mortgage Credit Certificate Program. In these areas, household income limits and purchase price limits are different from those in other areas, and persons other than first-time home buyers are eligible for MCC's. SECTION III. LENDER PARTICIPATION Mortgage Credit Certificates can only be issued to Borrowers through Participating Lenders. It is the responsibility of the Participating Lender to follow the guidelines in this handbook, qualify the Borrower for the Program, assist the Borrower in completing all MCC forms, and submit the MCC application and closing materials to the County. In addition, the Lender must maintain MCC records and file an annual MCC report to the Internal Revenue Service. These are responsibilities that should not be taken lightly, as the Borrower is dependent upon the Lender's good faith efforts to explain and qualify them for the program and to process their MCC application. In order to participate in the County's MCC Program, each Lender must enter into a Lender Participation Agreement with the County. The following procedures explain the process for a Lender to become approved for participation in the County's MCC Program: 1. Interested Lenders should contact the Riverside County Economic Development Agency and speak with the County's MCC Program Administrator. The Program Administrator will provide a copy of the Lender Participation Agreement and Lender Participation Handbook. 2. The Lender executes the Lender Participation Agreement and provides supporting documentation that the person signing the agreement is authorized to bind the firm to the terms of the agreement. In addition, the Lender designates contact people in the Lender's corporate office and all branches serving Riverside County. As part of this process, the Lender should distribute copies of the Lender Participation Handbook to all persons who will be involved in the MCC Program. 3. Upon receipt of the executed Lender Participation Agreement, the Lender Participation Agreement is signed by the County's designated person. Upon execution of the agreement by the County, the Lender is approved to participate in the MCC Program. The MCC Program Administrator sends a copy of the agreement to the Lender and notifies the Lender that they are approved for the County's Program and may submit MCC applications, upon completing MCC training provided by EDA. Each authorized agent from the lender submitting a MCC application must attend training annually. All lender’s affidavit in the MCC program must be signed by authorized agent of the lender. 34 Revised 12/21/2017 6 4. It is the Lender’s responsibility to provide W4 Forms to the Borrower as well as assist in completing the W4 Form when the borrower loan closed. This requirement is mandatory for participation in the MCC Program and there will be no exceptions. All approved Lenders shall be required to participate in the American Chamber of Commerce Researchers Association (ACCRA) Cost of Living Index Survey Conducted quarterly by EDA. Upon request, Lenders shall furnish mortgage interest rates and purchase prices for home purchases as requested by County of Riverside. This requirement is mandatory for participation in the in the MCC Program and there will be no exceptions. 5. The Program Administrator will maintain the County's List of Participating Lenders, distributing this list to interested borrowers and sending program updates and related materials to the Lender. SECTION IV. PROGRAM ADMINISTRATION Borrowers may apply for an ("MCC") at the same time that they apply for a mortgage loan from a Lender participating in the MCC Program. The Lender assists the Borrower in completing the application; it is then reviewed and processed alongside of normal loan processing and underwriting procedures. Within the overall guidelines provided in this Handbook, there may be individual variations in the sequence of processing steps. Please note: Incomplete applications will no longer be accepted and will be returned to the Lender. A. Application Process 1. Borrower applies for a mortgage from a Participating Lender, learns about the MCC program from the Lender and remits an MCC application fee of $400. Of the $400 fee, $300 is payable to the County and $100 maximum is payable to the Lender (the Lender may waive part or all of the portion of the $100 fee, however the County fee of $300 always applies). The MCC fee may be paid by any person. The Riverside County application fee is NONREFUNDABLE regardless of whether the applicant is ultimately determined to be eligible. If credit is no longer available then the application package and file will be returned to the lende r. 2. Lender and Borrower complete a preliminary eligibility review using the Application Affidavit, and Income Computation Worksheet covering (a) Borrower income; (b) Borrower prior homeownership status; (c) tax liability; and (d) price of home. 3. Lender requests Borrower to sign the application affidavit, which serves to certify the following facts: 35 Revised 12/21/2017 7 a. the residence will be used as a Principal Residence and that the Borrower must notify the County when the residence ceases to be the Principal Residence of the Borrower. b. that except for a residence located in a Targeted Area, the Borrower has not had an ownership interest in improved-upon residential real property in the last three years. c. that the purchase price does not exceed purchase price limits. d. that this is a New Mortgage, as defined in the Internal Revenue Code. e. that no portion of the funds for the Borrower's mortgage is derived from a Qualified Mortgage Bond or Qualified Veteran's Mortgage Bond. Examples of a Qualified Mortgage Bond are a California Housing Finance Agency (CalHFA) first mortgage loan, Riverside County Single Family Mortgage, and a Cal Vet loan. f. that the Borrower was not forced to apply through a particular Lender. g. that Borrower's Gross Annual Household Income does not exceed the limitation under the MCC program. Gross Annual Household Income is calculated with the Income Computation Worksheet (MCC-2). In determining Gross Income, the combined income of all members of the household 18 and older who will be living in the dwelling unit must be computed. h. that no interest is being paid to a Related Person within the meaning of the Internal Revenue Code. i. that the Borrower understands that the MCC cannot be transferred. j. that the Borrower understands that any misstatement or fraud is under penalty of perjury. 4. Lender transmits Submission Package to the MCC Program Administrator. 5. Program Administrator reviews Submission Package within ten County working days of submission for completeness, Borrower's certification, Lender's certification, conformity with MCC program guidelines. 6. Program Administrator issues an MCC Commitment to the Lender stating that the application is approved and that an MCC will be issued. The Commitment is valid for 60 days. The MCC will be issued to the Borrower so long as there are no changes prior to closing which affect eligibility. An 36 Revised 12/21/2017 8 MCC code number is assigned at commitment, please utilize this number in all correspondence/communication with the County regarding this borrower. 7. Lender requests Borrower to supply Federal Income Tax Returns for the last three years. 8. Lender processes mortgage loan application in the usual manner. B. Verification Process 1. Underwriter performs normal mortgage loan underwriting process. 2. Lender takes into consideration the effect of the MCC on household income available for house payment in qualifying the Borrower. The MCC credit rate is 20%. Consult the underwriting guidelines for the type of loan (FNMA, FHLMC, FHA 203 (b), VA, etc.) being used to determine how the MCC Credit is to be calculated in qualifying for the mortgage. 3. Lender performs standard verification for loan underwriting. At the same time, Lender must take reasonable steps to verify that MCC program requirements have been satisfied. This may be done in any reasonable, efficient manner. The items that must be verified are: income, purchase price, first time homebuyer status and mortgage type. Lender must have Income Tax Returns by this time. C. Loan Closing 1. Lender approves the loan to the Borrower in accordance with standard Lender policies. Lender provides W-4 Income Tax Withholding form to borrower (See Appendix E). 2. Borrower uses W-4 to adjust tax withholding by an amount equal to the MCC certificate value (See Appendix D). 3. Lender notifies Program Administrator of loan approval and submits Closing Package Closing package should be signed and dated by all parties at or as close to close of escrow as possible and submitted to EDA within 5 business days of closing. 4. Program Administrator adds the amount of the MCC to the cumulative total of all MCC's issued to date. 37 Revised 12/21/2017 9 D. Follow-up, Record Keeping, and Reporting 1. Lender files annual report, using IRS form 8329 by Jan. 31. 2. For six years, the Lender must retain: a. Name, mailing address, and TIN (social security number or tax identification number) of the MCC holder. b. Name, mailing address and TIN of the MCC issuer. c. Date of loan, certified indebtedness amount and MCC tax credit rate. 3. Program Administrator prepares reports on IRS form 8330, once each quarter. This report includes the amount of MCC's issued, as well as other information including name, address and social security number of any Borrower whose MCC was revoked. 4. Program Administrator or its designee performs annual random audits of participating Lender records to assure conformity with MCC program guidelines. E. Revocations 1. The MCC is automatically revoked if the residence for which it was issued ceases to be the MCC holder's principal residence or if the mortgage obtained in connection with the MCC is paid off (including refinances). 2. Revocation will also occur upon discovery by either Program Administrator or lender of any misstatement of fact, whether by error or fraud, which would render the Borrower or residence ineligible. F. Non-Transferability Mortgage Credit Certificates are never transferable under any circumstances. SECTION IV. MCC ELIGIBILITY GUIDELINES There are three types of eligibility guidelines under the MCC Program; 1) Borrower Eligibility Guidelines; 2) Maximum Purchase Price Guidelines; and 3) Mortgage Guidelines. Lenders must certify to the best of their knowledge that all information provided by the Lender, the Borrower and the Seller is true. If the Lender becomes aware that any provided information is not true, the Lender must notify the Program Administrator immediately. 38 Revised 12/21/2017 10 A. Borrower Eligibility Guidelines 1. The Borrower must meet credit and underwriting requirements established by the participating Lender, as would any other borrower. The effect of the MCC on income is to be considered in relation to the underwriting requirements. 2. The Borrower and their spouse may not have held an ownership interest in improved-upon residential real property nor claimed any real estate or mortgage related tax deductions in the last three (3) years. The three years is calculated by counting backwards from the date the mortgage applied for is executed. This is the definition of "first time home buyer" under Federal Internal Revenue Code regulations. The borrower’s (and borrower’s spouse’s) last three years tax returns will be reviewed for any mortgage or real estate related deductions. If a borrower’s tax returns show evidence of mortgage or real estate related deductions, the borrower must provide acceptable documentation that the deductions are not related to improved- upon residential real property and must also provide acceptable documentation evidencing the value of the property. Asset “income” from the property must be imputed using the HUD passbook rate and added into borrower’s total qualifying income. Also, the borrower’s total assets (including property) must be equal to or less than MCC annual income limit amount based on household size for the current fiscal year. If the borrower’s total assets exceed the program’s annual income limit for their household size, the assets must be spent down accordingly. Assets (including property) disposed of for less than fair market value during the most recent 2 year period are counted as if the household still owned the asset. To demonstrate compliance with this requirement, Borrowers must complete and sign the Application Affidavit, Closing Affidavit, and provide copies of their last three (3) years signed federal tax returns (or acceptable Income Tax Affidavit). EXCEPTION: TARGETED AREAS In target areas, as identified in Appendix C, the "first time home buyer" requirement does not apply. No affidavit for the first time home buyer status is required for homes in the target area; however, these MCC's must be clearly identified as such. 3. Three years of Federal Income Tax returns are required. The three year period begins from the date of application to participate in the Program. Tax returns are required for each person whose name will be on the MCC and their spouse. If a person has taken deductions, a copy of the Schedule A is to be included. a. If the Borrower can produce the signed 1040A, 1040EZ, or 1040 returns for the three preceding years with all schedules which show no deductions for mortgage interest or real estate taxes, these forms shall 39 Revised 12/21/2017 11 be submitted with the MCC application. Certified tax returns can be requested from the IRS by using form 4506-T. b. If the Borrower is unable to produce income tax returns with the MCC application, the Borrower must submit transcripts from the IRS verifying the filing status of the Borrower for the tax years in question. Transcripts can be requested from the IRS by filing Form 4506 T. c. In the event the Borrower was not obligated to file federal income tax returns for any of the preceding three (3) years, it will be necessary for the Lender to obtain from the Borrower a completed and signed Income Tax Affidavit, which is required in place of (a) or (b) above, along with the other MCC program affidavits. d. When the loan is closed during the period between January 1 and February 14 and the Borrower has not yet filed his Federal Income Tax Return for the preceding year with the IRS, the Lender may, with respect to such year, rely on an affidavit of the Borrower that the Borrower is not entitled to claim deductions for taxes or interest on indebtedness with respect to property constituting his principal residence for the preceding calendar year. 4. The residence being purchased with the MCC-assisted mortgage must be the Borrower's Principal Residence. The Borrower must begin to use the MCC- assisted residence as his or her Principal Residence within sixty (60) days of the date the MCC is issued. The Borrower must certify his intention to do so by signing the Application Affidavit, and also must promise to notify Lender if the residence ceases to be his or her Principal Residence. 5. The Borrower's current Gross Annual Household Income must not exceed the Income limits specified in the Program. Gross Annual Household Income is calculated with the Income Computation Worksheet. 6. A co-mortgagor or co-owner is any person who is liable for a mortgage and holds an ownership interest in the home. A co-signer is usually defined as any person who is secondarily liable for a mortgage but does not have an ownership interest in the home. A co-signer is not allowed under the MCC Program. 7. Any misrepresentation, misstatement or fraud, or any failure to comply with Program requirements by Borrower will result in revocation of the MCC and/or severe penalties under Federal law. B. Home Purchase Price Guidelines The residence to be purchased by means of an MCC-assisted mortgage must fall below the purchase price limits to qualify. 40 Revised 12/21/2017 12 C. Mortgage Guidelines 1. No refinancing or rollovers of existing mortgages (or land purchase contracts) can be assisted with an MCC. The Borrower certifies that the MCC-assisted mortgage is not being used to refinance or retire an existing mortgage or land contract by signing the Application Affidavit. Also, MCC cannot be used to purchase an existing mortgage. 2. The Homeowner will lose the benefits of the MCC Program upon refinancing of the original first mortgage assisted with the MCC Program. 3. An MCC cannot be used in connection with a mortgage financed through a Qualified Mortgage Bond or Qualified Veteran's Mortgage Bond. 4. No interest on an MCC-assisted mortgage (or certified indebtedness) may be paid to any Related Person as defined in Section 144(a) of the Internal Revenue Code. The Borrower certifies that no portion of the interest on the Borrower's mortgage will be paid to any Related Person by signing the Application Affidavit. 5. As specified above, MCC's are totally non-transferable. 6. Riverside County MCC Program will only be used for fixed interest rate 15-year, 30-year or 40-year term loans, including FHA 203 (b), VA, FNMA, FHLMC and privately insured loans. MCC’s may not be used in conjunction with bond backed loans such as Cal-Vet or California Housing Finance Agency (CalHFA) first mortgage loans and no negative amortization loans. SECTION VI. MCC PROCESSING A. Order of Processing MCC applications will be processed by the Program Administrator on a first- come, first-served basis, in chronological order as received from Lenders. Program Administrator maintains a cumulative-to-date total of aggregate amount of MCC's to be issued. After the total available under the MCC program has been issued, Lenders will be notified and no further issues will be made. B. Application and Initial Screening 1. The formal application process begins when the Program Administrator receives the MCC Submission Package. The Submission Package consists of original signed copies of the documents listed in Appendix E. 41 Revised 12/21/2017 13 2. Program Administrator and Lender perform an initial screening for compliance with program guidelines (See Section IV). If the applicant and residence fall within the guidelines, the Program Administrator will notify the Lender within ten County working days that the Application is received and an MCC Commitment has been made. A code number is then assigned to the MCC Commitment. If the subject property escrow closes prior to issuance of the MCC Commitment, the MCC application will be declined. C. MCC Closing Package 1. After the commitment is issued and the code number assigned, Lender is responsible for compiling the Closing Package and submitting this package within 5 days of loan closing. The closing package should be signed at or as close to close of escrow as possible. There will be a $50 penalty for not meeting the deadline. The Closing Package consists of originally signed copies (originals) of the documents listed in Appendix F. 2. Lenders are responsible to make reasonable efforts to verify the information provided. D. Resubmission of Rejected Applications Submission Packages and Closing Packages that are rejected by the Program Administrator may be corrected and resubmitted once. This second submission, which must be re-verified wherever appropriate, will receive a second review, and a final determination will be made. No additional fee will be charged for the re-submission. No further re-submissions above the second submission will be considered. E. MCC Commitments, Extensions, Cancellations 1. As described in Section III(B) in this handbook, the Commitment is issued by the Program Administrator after an acceptable Submission Package is received and screened. The MCC Commitment expires on the earlier of (i) 60 days plus one 30 day extension if approved or (ii) the expiration date of the MCC credit allocation. The extension can be granted upon request with payment of a $50 extension fee at any time during the 60 day original term. If the extension is requested, income must be re-verified during the extension period. The Program Administrator can waive the $50 fee if the County or Program Administrator caused a delay, other than in the normal course of duty. 2. Lender must notify Program Administrator of any MCC Commitments which should be canceled, and provide a reason for cancellation within five (5) working days of such cancellation. 42 Revised 12/21/2017 14 F. Changes in Information In some cases there may be changes in information between the date the Application Affidavit is submitted and the date of the closing. 1. Change in Home Being Purchased. If a borrower changes homes after issuance of the Commitment letter, the Lender must assist the borrowers in completing a new application affidavit and submit the application affidavit to the MCC Coordinator with a cover letter explaining the reason for the change. The MCC Coordinator will issue a new Commitment if all of the following is determined: (1) the home being purchased is located in a participating location; and (2) the home being purchased meets the purchase price limits for the MCC Program. In addition, if the indebtedness amount for the home being purchased will be more than the original residence, the reissued commitment is contingent upon the County having sufficient MCC funds for the new amount. 2. Changes in MCC current income. Once the income at the time of the commitment has been verified, it is not necessary to cancel the application based on changes in income or in the working status of family members except to the extent that a new source of income not included in the application affidavit is being received. Income must be re-verified if the closing of the mortgage does not occur within 60 days of the execution of the application affidavit. 3. Marriage. If the Borrower gets married after issuance of the MCC Commitment and before the closing, the Program Administrator must be notified, and the new spouse must meet the "first time home buyer" requirements in Section IV(A)(2). The new spouse's income is a new source of income and must be taken into account in determining income eligibility. 4. Homeownership. If the Borrower or their spouse acquires an ownership interest in improved-upon residential real property at any time prior to closing, the MCC Commitment shall be revoked (unless the MCC-assisted mortgage is for a home located in a Targeted Area; see Section IV(A)(2) "Exception"). 5. Purchase Price. If the cost of the residence is being purchased with an MCC-assisted mortgage increases, the Program Administrator must be notified. If the new price exceeds the Purchase Price Limits, the MCC Commitment will be revoked. 6. Indebtedness Amount. If the amount of the MCC-assisted mortgage or Certified Indebtedness Amount increases, the Program Administrator must 43 Revised 12/21/2017 15 be notified. In the unusual case where this increase causes the total value of MCC Certificates issued to go above the maximum available, the increase may be disapproved. Program Administrator must be notified by Lender of any other change in information provided prior to closing. 44 Revised 12/21/2017 16 APPENDIX A Riverside County Mortgage Credit Certificate Program Income and Purchase Price Limits OUTSIDE TARGET AREA CENSUS TRACT Income Limits Effective: April 14, 2017 Household Size Maximum Annual Income One to Two people $73,300 Three or more people $84,295 Purchase Price Limits Effective: April 3, 2017 Type of Home Maximum Purchase Price New Construction & Resale $349,411 INSIDE TARGET AREA CENSUS TRACT Income Limits Effective: April 14, 2017 Household Size Maximum Annual Income One to Two people $87,960 Three or more people $102,620 Purchase Price Limits Effective: April 3, 2017 Type of Home Maximum Purchase Price New Construction & Resale $427,058 45 Revised 12/21/2017 17 APPENDIX B Riverside County Mortgage Credit Certificate Program Participating Jurisdictions The Riverside County Mortgage Credit Certificate Program may be utilized to purchase a home in the following locations: Within the City Limits of the following jurisdictions: Banning Beaumont Calimesa Canyon Lake Cathedral City Coachella Corona Desert Hot Springs Indio Jurupa Valley Lake Elsinore La Quinta Menifee Moreno Valley Norco Palm Desert Palm Springs Perris Riverside San Jacinto Temecula Please note that the following cities are not participating in the County's MCC Program and MCC's cannot be issued to purchasers of homes located within the City Limits of these cities: Eastvale Hemet Indian Wells Murrieta Rancho Mirage Wildomar and All unincorporated areas of Riverside County 46 Revised 12/21/2017 18 APPENDIX C COUNTY OF RIVERSIDE FEDERALLY-DESIGNATED TARGETED AREAS (Qualified Census Tracts from the 2000 Census) City/Community* Census Tract(s) Banning 440.01, 422.00 Beaumont 440.00 Blythe 461.02, 462.00 Cabazon 9404.00 Canyon Lake 429.01 Cathedral City 449.15, 449.16, 450.00 Coachella 456.04, 456.09, 457.03, 457.04, 457.05, 457.06, 469.00 Corona 414.01, 415.00, 416.00, 417.02, 417.04 Desert Hot Springs 445.09, 445.10, 445.15, 445.07, 445.16, 472.01 Indio 452.07, 453.01, 454.00, 455.01, 455.02, 456.03¹ Jurupa Valley 402.03, 402.04, 403.01, 405.03 Lake Elsinore 429.01, 429.02, 430.01, 430.03, 430.06, 464.02 La Quinta 452.13, 456.05, 456.09 Moreno Valley 424.04, 425.04, 425.05, 425.08, 425.10, 425.11, 425.12, 425.12, 425.15, 425.18, 425.19, 425.20, 467.00 Palm Desert 451.18 Palm Springs 448.06, 449.07, 449.26, 9414.00 Perris 420.10, 426.17, 427.06, 428.00, 429.01, 429.04 Riverside 303.00, 304.00, 305.01, 305.02, 305.03, 310.02, 313.00, 317.01, 410.01, 410.02, 411.01, 422.09, 422.10, 425.05, 465.00, 467.00 San Jacinto 429.03, 436.01, 436.02, 436.09 ¹-This census tract covers city of La Quinta, Indio, Coachella and unincorporated Riverside County *All of the federally-designated Targeted areas listed above participate in the MCC Program. 47 Revised 12/21/2017 19 APPENDIX D HOW TO CALCULATE MCC CREDIT AND ADJUST W4 FORM Calculating the MCC Tax Credit. The MCC federal income tax credit is based on the interest paid on a mortgage loan. In Riverside County, the MCC federal income tax credit is equal to 20% of the interest paid on the mortgage loan. Example: A Sample Mortgage Loan Analysis with MCC credit (next page) is to be used with the example. The sample shows the MCC credit which is equal to 20% of the interest paid for each year of the 30 year mortgage loan. In the first year of ownership, the interest paid on the mortgage loan equals $10,000.00 , ($100,000.00 x 10% = $10,000.00). Fifteen percent of that interest is the MCC credit, which amounts to $1,500.00, ($10,000.00 x 20% = $2,000.00). Every year the amount of interest paid will decrease, thus the MCC credit will decrease over time. This example can be translated into the following formula: MCC Credit = Mortgage Loan Amount x Interest Rate x 20% MCC Rate Adjusting the Borrowers W4 Form. The MCC tax credit may be taken throughout the year by the borrower(s); therefore, the W4 Form must be adjusted accordingly. Using the first example of a $2,000.00 federal income tax credit, we can determine the amount of credit earned each month by dividing by 12 months, ($2,0000/12 = approx. $166.00 per month). When taking the credit throughout the year the borrower must add additional withholding allowances to their W4 Form. The borrower must add the number of withholding allowances that approximate their MCC credit. In our example, the MCC credit amounts to $166.00 per month. By adding additional withholding allowances, the borrower will not be taxed as heavily and should see an increase in their paycheck equal to the amount of their monthly credit. You can calculate the credit weekly, bi-weekly, monthly, etc. to suit the borrowers’ payroll needs. All Participating Lenders should obtain a copy of Circular E for adjusting W4 Forms. Circular E is available at any IRS office. The following example illustrates this calculation. Important: Inform the borrower that they need to be aware of the amount of credit being earned every year. The borrower will have to adjust their W4 Form to reflect the decreasing credit if necessary. Example: Mr. Smith has borrowed $100,000 at 10% interest to purchase his house. He has received an MCC and his credit is $1,500 for the first year (see chart). Mr. Smith is single with no children (claims 1 on his W4 Form) and earns $2,200 per month ($26,400 per year). On the following page is an excerpt from an IRS Circular E which shows the federal income tax withholdings according to the number of withholding allowances claimed on a W4 Form. According to the Circular E, Mr. Smith pays $305 per month in federal income tax. When we apply his $125 MCC credit the amount is reduced to $180 ($305 - $125 = $180). The amount of federal income tax withheld from Mr. Smith's paycheck is reduced by $125 to $180. To determine the number of withholding allowances to claim, find the number (in the same row) that comes closest to $180. The new tax amount falls between 4 and 5 withholding allowances on his W4 Form; Mr. Smith's paycheck should be increased approximately $103 every month ($305 - $202 = $103). The remainder of the credit can be claimed at the end of the year at tax time. Should Mr. Smith's MCC credit exceed his tax liability at the end of the year, he can carry forward any remaining credit for up to three years. 48 Revised 12/21/2017 20 Circular E (Sample): Sample Mortgage Loan Analysis with MCC Credit Principal $100,000.00 Annual Interest Rate 10.00% Term (years) 30 Start date 4/30/90 Yearly Payment $10,607.92 No. of Payments 30 Payment No. Payment Dates Beginning Balance Interest Principal Ending balance Cumulative Interest MCC CREDIT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 4/90 4/91 4/92 4/93 4/94 4/95 4/96 4/97 4/98 4/99 4/00 4/01 4/02 4/03 4/04 4/05 4/06 4/07 4/08 4/09 4/10 4/11 4/12 4/13 4/14 4/15 4/16 4/17 4/18 4/19 $100,000.00 99392.08 98723.36 97987.77 97178.62 96288.56 95309.49 94232.51 93047.84 91744.70 90311.24 88734.44 86999.96 85092.03 82993.31 80684.72 78145.27 75351.87 72279.13 68899.12 65181.11 61091.29 56592.50 51643.82 46200.28 40212.38 33625.69 26380.34 18410.45 9643.57 $10,000.00 9939.21 9872.34 9798.78 9717.86 9628.86 9530.95 9423.25 9304.78 9174.47 9031.12 8873.44 8700.00 8509.20 8299.33 8068.47 7814.53 7535.19 7227.91 6889.91 6518.11 6109.13 5659.25 5164.38 4620.03 4021.24 3362.57 2638.03 1841.04 964.36 $607.92 668.72 735.59 809.15 890.06 979.07 1076.98 1184.67 1303.14 1433.45 1576.80 1734.48 1907.93 2098.72 2308.59 2539.45 2793.40 3072.74 3380.01 3718.01 4089.81 4498.80 4948.68 5443.54 5987.90 6586.69 7245.36 7969.89 8766.88 9643.57 $99,392.08 98732.36 97987.77 97178.62 96288.56 95309.49 94232.51 93047.84 91744.70 90311.24 88734.44 86999.96 85092.03 82993.31 80684.72 78145.27 75351.87 72279.13 68899.12 65181.11 61091.29 56592.50 51643.82 46200.28 40212.38 33625.69 26380.34 18410.45 9643.57 0.00 $10,000.00 19939.21 29811.54 39610.32 49328.18 58957.04 68487.99 77911.24 87216.02 96390.49 105421.62 114295.06 122995.06 131504.26 139803.59 147872.06 155656.59 163221.78 170449.69 177339.60 183857.71 189966.84 195626.09 200790.47 205410.50 209431.74 212794.31 215432.34 217273.39 218237.74 $1500.00 1490.88 1480.85 1469.82 1457.68 1444.33 1429.64 1413.49 1395.72 1376.17 1354.67 1331.02 1305.00 1276.38 1244.90 1210.27 1172.18 1130.28 1084.19 1033.49 977.72 916.37 848.89 774.66 693.00 603.19 504.39 395.70 276.16 144.65 SINGLE Persons - MONTHLY Payroll Period (For Wages paid After December 1991) And the wages are- And the number of withholding allowances claimed is - At least But less than 0 1 2 3 4 5 6 7 8 9 10 The amount of income tax to be withheld shall be - $1,800 1,840 1,880 1,920 1,960 2,000 2,040 2,080 2,120 2,160 2,200 2,240 2,280 2,320 2,360 $1,840 1,880 1,920 1,960 2,000 2,040 2,080 2,120 2,160 2,200 2,240 2,280 2,320 2,360 2,400 $257 263 269 280 292 303 314 325 336 348 359 370 381 392 404 $228 234 240 246 252 258 264 272 283 294 305 316 328 339 350 $199 205 211 217 223 229 235 241 247 253 259 265 274 285 296 $171 177 183 189 195 201 207 213 219 225 231 237 243 249 255 $142 148 154 160 166 172 178 184 190 196 202 208 214 220 226 $113 119 125 131 137 143 149 155 161 167 173 179 185 191 197 $84 90 96 102 108 114 120 126 132 138 144 150 156 162 168 $56 62 68 74 80 86 92 98 104 110 116 122 128 134 140 $27 33 39 45 51 57 63 69 75 81 87 93 99 105 111 $0 4 10 16 22 28 34 40 46 52 58 64 70 76 82 $0 0 0 0 0 0 5 11 17 23 29 35 41 47 53 49 Revised12/21/2017 21 APPENDIX E MORTGAGE CREDIT CERTIFICATE PROGRAM IRS FORMS All of the form numbers listed can be obtained from local IRS office or by calling (800) 829-1040 or visit www.irs.gov Form 8329 Must be filed by the lender for any MCC's issued for the borrower for the calendar year. Part II - Issuing Authority: Issuer's Name: Riverside County Economic Development Agency Issuer's Address: 5555 Arlington Avenue Riverside, California 92504 Employer I.D. No.: 956000-930 Election Date: January 14, 2010 (2009 Allocation) February 14, 2011 (2011 Allocation) April 5, 2012 (2012 Allocation) Note: The first two digits of the Mortgage Credit Certificate Number indicate the year of the allocation. For example: MCC 09-001 is the 2009 Allocation and MCC 11-001 is the 2011 Allocation. Part IV - Computation of the Total Amount of MCC: Certified Indebtedness Amount of each MCC issued is equal to the mortgage loan amount times the certificate credit rate. The credit rate for MCC with a 94- or 95- number is twenty (20%) percent. The credit rate for MCC with a number of 96- or higher is fifteen (15%) percent. The credit rate for certain MCC with a number of 2012 to current is twenty (20%) percent. Form 8396 This form must be filed by the Borrower with the 1040 long form every year they live in and own their house. Form 4506-T If the Borrower does not have copies of tax returns he must file this form with the IRS requesting his filing status for the year(s) in question. W4 Form The Lender must provide and assist with filling out a new W4 Form when the borrower's loan closes. 50 Revised 12/21/2017 22 51 Revised 11/1/2008 Revised 12/21/2017 23 52 Revised 12/21/2017 24 53 Revised 12/21/2017 26 54 Revised 12/21/2017 26 55 Revised 12/21/2017 27 56 Revised 12/21/2017 28 57 Revised 9/7/11 29 58 City of La Quinta CITY COUNCIL MEETING: May 1, 2018 STAFF REPORT AGENDA TITLE: ACCEPT FRITZ BURNS SKATE PARK DESIGN/BUILD (PROJECT NO. 2017-16) RECOMMENDATION Accept the Fritz Burns skate park project as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $5,000, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY This design/build project created a new skate park at Fritz Burns Park in the former small parking lot. The work is complete and Council acceptance will close the contract and allow final payment. FISCAL IMPACT The following table is the financial accounting for Project No. 2017-16: Original Contract Amount $ 100,000 Project Budget $ 100,000 Design and Construction ($ 95,000) Funds Remaining $ 5,000 There are adequate funds to close this project; the final retention amount of $5,000 will be paid from account number 503-0000-71060. BACKGROUND/ANALYSIS On December 5, 2017, Council awarded a $100,000 contract to Spohn Ranch Skateparks. On January 2, 2018, the contract was executed and construction began on January 29, 2018 with a working-day completion time of twenty days. The project was complete on February 24, 2018. The project construction is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention. CONSENT CALENDAR ITEM NO. 5 59 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Steve Howlett, Director Approved by: Frank Spevacek, City Manager 60 City of La Quinta CITY COUNCIL MEETING: May 1, 2018 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED APRIL 13 AND 20, 2018 RECOMMENDATION Approve demand registers dated April 13 and 20, 2018. EXECUTIVE SUMMARY – None FISCAL IMPACT Demand of Cash: City 1,798,969.28$ Successor Agency of RDA -$ Housing Authority 6,247.80$ 1,805,217.08$ BACKGROUND/ANALYSIS Between Council meetings, routine bills and payroll must be paid. Attachment 1 details the weekly demand registers for April 13 and 20, 2018. Warrants Issued: 118256-118345 1,556,974.74$ 118346-118410 247,017.38$ Wire Transfers 1,224.96$ Payroll Tax transfers -$ Payroll Direct Deposit -$ 1,805,217.08$ Wire Transfers: One transfer totaled $1,224.96 for TASC flex payroll system. (See Attachment 2 for a full listing). CONSENT CALENDAR ITEM NO. 6 61 The most significant expenditures on the demand register are: Account Name Amount Riverside County Sheriff Various 1,072,554.25$ Jan - Police Service Greater Palm Springs GPSCVB 66,386.00$ City Advertising Funding CVB OMNI-MEANS Design 61,763.65$ La Quinta Village Road Diet Services Kimley-Horn & Design 55,045.30$ Systematic Safety Associates INC Analysis Project CVAG TUMF Payble to 52,006.34$ Mar - TUMF Fee CVAG PurposeVendor Purchase Orders/Contracts: During the quarterly period starting October 1 through December 31, 2017, 7 purchase orders were issued in amounts ranging from $25,000 to $50,000, for a total of $270,605.16.(Attachment 3). ALTERNATIVES Council may approve, partially approve, or reject the demand registers. Prepared by: Derrick Armendariz, Account Technician Approved by: Rosemary Hallick, Financial Services Analyst Attachments: 1. Demand Registers 2.Wire Transfers 3. Purchase Orders 62 4/13/2018 1:57:33 PM Page 1 of 8 Demand Register City of La Quinta, CA Packet: APPKT01555 - DA 04/13/18 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND -26.53Sales Taxes Payable04/04/18- WC GYM WIPES TAX1182562XL CORPORATION 101-0000-20304 437.44Operating Supplies04/04/18- WC GYM WIPES1182562XL CORPORATION 101-3002-60420 695.00Civic Center Lake Maintenance03/2018- CC LAKE SERVICES118259ALL VALLEY BBQ, SPA & PATIO…101-3005-60117 179.97Maintenance/Services03/16-03/29/18- WC JANITORIAL SVC118260AMERIPRIDE SERVICES INC 101-3008-60691 20,000.00Marketing & Tourism Promoti…MUNICIPAL iOS APPLICATION118261ARK CONNECTS LLC 101-3007-60461 27.17Materials/Supplies03/28/18- HEX KEY SET118262AUTOZONE 101-3008-60431 18.00Digitization/Records Manage…03/01/18- APPLICATION WITHDRAWL CU…118263BEVER, GREG 101-0000-42416 5,594.40Conditional Use Permits03/01/18- APPLICATION WITHDRAWL CU…118263BEVER, GREG 101-0000-42431 112.34Credit Card Fee Revenue03/01/18- APPLICATION WITHDRAWL CU…118263BEVER, GREG 101-0000-43505 159.00Blood/Alcohol Testing03/13/18- BLOOD ANALYSIS LA18030052118264BIO-TOX LABORATORIES 101-2001-60174 614.00Fire Plan Review Deposits04/10/18- FIRE INSP RFND FSS2017-0017118265BIRDSELL, JOSEPH 101-0000-22811 -312.00Fire Plan Review Fee04/10/18- FIRE INSO RFND FSS2017-0017118265BIRDSELL, JOSEPH 101-0000-42420 2,698.50Professional Services03/31/18- LQ ARTS FESTIVAL118267BURRTEC ENVIRONMENTAL 101-1002-60103 840.00Professional Services03/31/18- CAREER BUILDER EVENT118267BURRTEC ENVIRONMENTAL 101-1002-60103 1,749.70Professional Services03/31/18- CAREER BUILDER118268BURRTEC WASTE & RECYCLING…101-1002-60103 142.03Professional Services03/31/18- CAREER BUILDER118268BURRTEC WASTE & RECYCLING…101-1002-60103 2,429.25Professional Services03/31/18- CAREER BUILDER EVENT118268BURRTEC WASTE & RECYCLING…101-1002-60103 49.31Cash Over/Short03/30/18- REFUND OVERPAYMENT SPECI…118273CLASSIC PARTY RENTALS 101-0000-42300 8,297.00MSHCP Mitigation Fee03/2018- MITIGATION FEE118276COACHELLA VALLEY CONSERV…101-0000-20310 -82.97CVMSHCP Admin Fee03/2018- MITIGATION FEE118276COACHELLA VALLEY CONSERV…101-0000-43631 75.00Travel & Training04/05/18- 2018 CVEP BOARD RETREAT - R…118277COACHELLA VALLEY ECONOMI…101-1001-60320 553.61Utilities - Water -Pioneer Park04/02/18- WATER SERVICE118278COACHELLA VALLEY WATER DI…101-3005-61207 82.80Utilities - Water04/09/18- WATER SERVICE118278COACHELLA VALLEY WATER DI…101-2002-61200 31,807.00Landscape ContractPARK LANDSCAPE MAINTENANCE SERVICES118279CONSERVE LANDCARE 101-3005-60112 197.70Small Tools & Equipment03/13/18- FS#93 MATERIALS118280CONSOLIDATED ELECTRICAL DI…101-2002-60545 489.25Citywide Conf Room Supplies03/30/18- CITYWIDE COFFEE SUPPLIES118281DAIOHS FIRST CHOICE SERVICES 101-1007-60403 57.81Utilities - Cable03/22-04/21/18- EOC CABLE SERVICE118282DISH NETWORK 101-2002-61400 614.00Fire Plan Review Deposits04/10/18- FIRE INSP RFND FSS2017-0044118285FIRE SPRINKLER SYSTEMS, INC 101-0000-22811 -286.00Fire Plan Review Fee04/10/18- FIRE INSP RFND FSS2017-0044118285FIRE SPRINKLER SYSTEMS, INC 101-0000-42420 35.02Utilities - Telephone03/28-04/27/18- SPORTS COMPLEX PHONE118286FRONTIER COMMUNICATIONS…101-3005-61300 166.36Operating Supplies03/28/18- SAMPLE SHIRTS118289GALLS LLC 101-7006-60420 102.57Professional Services04/2018- ARMORED SERVICE118290GARDAWORLD 101-1006-60103 58.58Utilities - Gas02/20-03/21/18- FS #32 GAS SERVICE118291GAS COMPANY, THE 101-2002-61100 82.88Utilities - Gas02/27-03/28/18- FS#93 GAS SERVICE118291GAS COMPANY, THE 101-2002-61100 494.76Utilities - Gas02/20-03/21/18- CITY HALL GAS SERVICE118291GAS COMPANY, THE 101-3008-61100 146.10Utilities - Gas02/20-03/21/18- WC GAS SERVICE118291GAS COMPANY, THE 101-3008-61100 66,386.00GPSCVB04/02/18- Q4 CITY FUNDING118293GREATER PALM SPRINGS CVB 101-3007-60151 62.99Maintenance/Services03/2018- FS#93 BATTERIES118295HOME DEPOT CREDIT SERVICES 101-2002-60691 172.91Maintenance/Services03/2018- FS #93 CEILING FAN118295HOME DEPOT CREDIT SERVICES 101-2002-60691 100.72Supplies-Graffiti and Vandalism03/2018- SPORTS COMPLEX WIRE THEFT …118295HOME DEPOT CREDIT SERVICES 101-3005-60423 11.46Materials/Supplies03/2018- MARKING PAINT118295HOME DEPOT CREDIT SERVICES 101-3005-60431 49.55Materials/Supplies03/2018- FB PARK SUPPLIES118295HOME DEPOT CREDIT SERVICES 101-3005-60431 226.94Tools/Equipment03/2018- SPORTS COMPLEX TOOLS118295HOME DEPOT CREDIT SERVICES 101-3005-60432 4.86Materials/Supplies03/2018- MATERIALS118295HOME DEPOT CREDIT SERVICES 101-3008-60431 56.51Materials/Supplies03/2018- MATERIALS118295HOME DEPOT CREDIT SERVICES 101-3008-60431 34.76Materials/Supplies03/2018- MATERIALS118295HOME DEPOT CREDIT SERVICES 101-3008-60431 10.44Materials/Supplies03/2018- MATERIALS118295HOME DEPOT CREDIT SERVICES 101-3008-60431 47.24Materials/Supplies03/2018- ICEMAKER WATER SUPPLY118295HOME DEPOT CREDIT SERVICES 101-3008-60431 172.67Materials/Supplies03/2018- COURTYARD MATERIALS118295HOME DEPOT CREDIT SERVICES 101-3008-60431 120.55Materials/Supplies03/2018- WC ASPHALT PATCH MATERIAL118295HOME DEPOT CREDIT SERVICES 101-3008-60431 19.44Materials/Supplies03/2018- EOC INSECT KILLER118295HOME DEPOT CREDIT SERVICES 101-3008-60431 269.70Tools/Equipment03/2018- DEWALT BLOWER/BATTERY118295HOME DEPOT CREDIT SERVICES 101-3008-60432 46.43Lot Cleaning03/2018- SIGNS118295HOME DEPOT CREDIT SERVICES 101-6004-60120 Attachment 1 63 Demand Register Packet: APPKT01555 - DA 04/13/18 4/13/2018 1:57:33 PM Page 2 of 8 AmountVendor Name Payment Number Description (Item)Account Name Account Number 18.45Tools/Equipment03/2018- TOOL BAG118295HOME DEPOT CREDIT SERVICES 101-7003-60432 564.29Utilities - Electric - Colonel Pai…04/03/18- ELECTRICITY SERVICE118296IMPERIAL IRRIGATION DIST 101-3005-61108 53.45Utilities - Electric - Adams Park04/03/18- ELECTRICITY SERVICE118296IMPERIAL IRRIGATION DIST 101-3005-61110 614.00Fire Plan Review Deposits04/10/18- FIRE INSP RFND FSS2017-0005118297INNOVATIVE FIRE PROTECTION 101-0000-22811 -312.00Fire Plan Review Fee04/10/18- FIRE INSP RFND FSS2017-0005118297INNOVATIVE FIRE PROTECTION 101-0000-42420 614.00Fire Plan Review Deposits04/10/18- FIRE INSP RFND FSS2017-0049118299KNALL ENTERPRISES 101-0000-22811 -247.00Fire Plan Review Fee04/10/18- FIRE INSP RFND FSS2017-0049118299KNALL ENTERPRISES 101-0000-42420 292.00Professional ServicesPROFESSIONAL ACCOUNTING SERVICES118300LANCE, SOLL, & LUNGHARD LLP 101-1006-60103 25.00Travel & Training03/01/18- COUNCIL MEMBER MEETING - …118302LEAGUE OF CALIFORNIA CITIES 101-1001-60320 17.24Materials/Supplies04/02/18- CITY HALL KEYS118303LOCK SHOP INC, THE 101-3008-60431 9.48Materials/Supplies04/03/18- LQ PARK KEYS118303LOCK SHOP INC, THE 101-3008-60431 139.50Operating Supplies04/03/18- 2018 ELECTION MATERIALS118304MARTIN & CHAPMAN CO 101-1005-60420 33.00Operating Supplies04/10/18- NOTARY INSURANCE118307NATIONAL NOTARY ASSOCIAT…101-1002-60420 154.75Mobile/Cell Phones03/2018- SATELLITE PHONES118309NI GOVERNMENT SERVICES INC 101-2002-61304 80.48Printing05/05/17- BUSINESS CARDS - TRIPLETT118310OFFICE DEPOT 101-1004-60410 70.44Operating Supplies05/03/17- STORAGE BOXES118310OFFICE DEPOT 101-1005-60420 23.73Temporary Agency Services03/30/18- CC TEMP SERVICES118311OFFICE TEAM 101-1005-60125 57.44Postage03/24/18- OVERNIGHT MAIL118312ONTRAC 101-1007-60470 1,924.38Marketing & Tourism Promoti…04/03/18- TEQUILA & TACOS SHOT GLASS…118313PALMS TO PINES PRINTING 101-3007-60461 531.34Marketing & Tourism Promoti…04/03/18- TEQUILA & TACOS COASTERS118313PALMS TO PINES PRINTING 101-3007-60461 995.46Printing03/22/18- BUDGET TABS 18/19118315PLANIT REPROGRAPHICS SYST…101-1006-60410 29.71Printing04/03/18- BUDGET COVERS 18/19118315PLANIT REPROGRAPHICS SYST…101-1006-60410 51.82Credit Card Fees02/2018-03/2018- WC CREDIT CARD FEES118316PLUG & PAY TECHNOLOGIES I…101-3003-60122 60.00Administration02/2018-03/2018- HUB CREDIT CARD FEES118316PLUG & PAY TECHNOLOGIES I…101-6001-60102 17,136.00ConsultantsPROFESSIONAL INSPECTION SERVICES118317PSOMAS INC 101-7006-60104 290.00Map/Plan CheckingON-CALL MAP CHECKING SERVICES118319RASA/ERIC NELSON 101-7002-60183 500.00Consultants04/06/18- STRIPING PLAN REVISIONS118320RBI TRAFFIC 101-7006-60104 800.60Sheriff - Other01/24-02/24/18- FUEL CHARGES118321RIVERSIDE COUNTY SHERIFF D…101-2001-60176 637,918.47Sheriff Patrol01/04-01/31/18- SHERIFF PATROL118322RIVERSIDE COUNTY SHERIFF D…101-2001-60161 11,605.79Police Overtime02/02-03/01/17- PATROL DUTY OT118322RIVERSIDE COUNTY SHERIFF D…101-2001-60162 125,481.25Target Team02/02-03/01/17- TARGET TEAM118322RIVERSIDE COUNTY SHERIFF D…101-2001-60163 50,635.60Community Services Officer02/02-03/01/17- COMMUNITY SERVICES …118322RIVERSIDE COUNTY SHERIFF D…101-2001-60164 12,316.80Gang Task Force02/02-03/01/17- GANG TASK FORCE118322RIVERSIDE COUNTY SHERIFF D…101-2001-60166 12,316.80Narcotics Task Force02/02-03/01/17- NARCOTICS TASK FORCE118322RIVERSIDE COUNTY SHERIFF D…101-2001-60167 78,140.14Motor Officer02/02-03/01/17- MOTOR OFFICER118322RIVERSIDE COUNTY SHERIFF D…101-2001-60169 34,822.40Dedicated Sargeant02/02-03/01/17- DEDICATED SARGEANT118322RIVERSIDE COUNTY SHERIFF D…101-2001-60170 20,180.80Dedicated Lieutenant02/02-03/01/17- DEDICATED LIEUTENANT118322RIVERSIDE COUNTY SHERIFF D…101-2001-60171 35,468.99Sheriff - Mileage02/02-03/01/17- SHERIFF MILEAGE118322RIVERSIDE COUNTY SHERIFF D…101-2001-60172 53,667.21Special Enforcement Funds02/02-03/01/17- SPECIAL ENFORCEMENT …118322RIVERSIDE COUNTY SHERIFF D…101-2001-60175 500.00Miscellaneous Deposits04/04/18- FACILITY RENTAL DEPOSIT REF…118323ROSAS, JONATHAN 101-0000-22830 295.00LQ Park Water Feature04/2018- LQ PARK WF SERVICE118324SHARK POOLS INC 101-3005-60554 407.50Fritz Burns Pool02/27/18- FB POOL PULSAR TABS118324SHARK POOLS INC 101-3005-60184 488.75Fritz Burns Pool04/2018- FB POOL SERVICE118324SHARK POOLS INC 101-3005-60184 73.44LQ Police Volunteers03/15/18- POLICE SHREDDING118325SHRED-IT USA - SAN BERNADI…101-2001-60109 508.00Sales Taxes Payable03/2018- 1ST QTR SALES TAX JAN-MAR118326SILVERROCK RESORT 101-0000-20304 378.28Annual Permits/Inspections03/20/18- WC DIESEL ANNUAL FEE118327SOUTH COAST AIR QUALITY M…101-3008-60196 127.46Annual Permits/Inspections03/20/18- FY 17/18 EMISSIONS FEE118327SOUTH COAST AIR QUALITY M…101-3008-60196 95.04Office Supplies03/20/18- NOTEBOOK118328STAPLES ADVANTAGE 101-1006-60400 34.09Office Supplies03/28/18- OFFICE SUPPLIES118328STAPLES ADVANTAGE 101-1004-60400 32.46Office Supplies03/26/18- OFFICE SUPPLIES118328STAPLES ADVANTAGE 101-3001-60400 35.55Office Supplies03/19/18- OFFICE SUPPLIES118328STAPLES ADVANTAGE 101-3002-60400 35.55Office Supplies03/19/18- OFFICE SUPPLIES118328STAPLES ADVANTAGE 101-3002-60400 35.55Office Supplies03/19/18- OFFICE SUPPLIES118328STAPLES ADVANTAGE 101-3002-60400 -95.04Office Supplies03/26/18- NOTEBOOK RETURN118328STAPLES ADVANTAGE 101-1006-60400 844.63Operating Supplies04/26/18- WC VOLUNTEER LUNCHEON118330STUFT PIZZA BAR & GRILL 101-3002-60420 1,789.50Due to SunLine03/28/18- SUNLINE BUS PASSES118331SUNLINE TRANSIT AGENCY 101-0000-20305 3.16Utilities - Cable04/05-05/04/18- FS#32 RECEIVERS118332TIME WARNER CABLE 101-2002-61400 59.99Utilities - Cable04/03-05/02/18- FS#93 CABLE SERVICE118332TIME WARNER CABLE 101-2002-61400 14,783.99Professional ServicesDOCUMENT SCANNING & QUALITY CONT…118337VIATRON SYSTEMS INC 101-1005-60103 26.20Wellness Center Leisure Enric…04/04/18- CLASS REFUND118339WARN, SANDRA 101-0000-42214 64 Demand Register Packet: APPKT01555 - DA 04/13/18 4/13/2018 1:57:33 PM Page 3 of 8 AmountVendor Name Payment Number Description (Item)Account Name Account Number 80.85Travel & Training03/01-03/22/18- COUNCIL MTG SUPPLIES118340WELLS FARGO BUSINESS CARD 101-1002-60320 36.12Travel & Training03/01-03/22/18- UPDATE WITH MAYOR118340WELLS FARGO BUSINESS CARD 101-1002-60320 71.81Travel & Training03/01-03/22/18- UPDATE W/EXECUTIVE D…118340WELLS FARGO BUSINESS CARD 101-1002-60320 32.37Office Supplies03/01-03/22/18- BOARD MARKERS118340WELLS FARGO BUSINESS CARD 101-1002-60400 999.00Travel & Training03/01-03/22/18- CA TRAVEL SUMMIT - G…118340WELLS FARGO BUSINESS CARD 101-3007-60320 -94.50Sales Taxes Payable03/01-04/02/18- FS#70 DUMBBELL SET T…118341WELLS FARGO BUSINESS CARD 101-0000-20304 -1.57Sales Taxes Payable03/01-04/02/18- MISSION ROCKET SUPPLI…118341WELLS FARGO BUSINESS CARD 101-0000-20304 -1.14Sales Taxes Payable03/01-04/02/18- MUSEUM ARCHIVING TAX118341WELLS FARGO BUSINESS CARD 101-0000-20304 -4.58Sales Taxes Payable03/01-04/02/18- MISSION LQ TAX118341WELLS FARGO BUSINESS CARD 101-0000-20304 -3.83Sales Taxes Payable03/01-04/02/18- ROCKET LAUNCH SUPPLI…118341WELLS FARGO BUSINESS CARD 101-0000-20304 78.53Recruiting/Pre-Employment03/01-04/02/18- INTERVIEW PANEL - CON…118341WELLS FARGO BUSINESS CARD 101-1004-60129 50.13Travel & Training03/01-04/02/18- DRIVER SAFETY TRAINING118341WELLS FARGO BUSINESS CARD 101-1004-60320 198.63Travel & Training03/01-04/02/18- TEAM BUILDING EVENT F…118341WELLS FARGO BUSINESS CARD 101-1006-60320 49.98Travel & Training03/01-04/02/18- TEAM BUILDING EVENT F…118341WELLS FARGO BUSINESS CARD 101-1006-60320 73.28Office Supplies03/01-04/02/18- OFFICE MTG NOTEBOOKS118341WELLS FARGO BUSINESS CARD 101-1006-60400 8.69Office Supplies03/01-04/02/18- NOTEBOOK118341WELLS FARGO BUSINESS CARD 101-1006-60400 150.00Travel & Training03/01-04/02/18- TRAINING WORKSHOP118341WELLS FARGO BUSINESS CARD 101-2002-60320 138.21Disaster Prep Supplies03/01-04/02/18- EOC SUPPLIES118341WELLS FARGO BUSINESS CARD 101-2002-60406 46.54Printing03/01-04/02/18- PRINTER TONER118341WELLS FARGO BUSINESS CARD 101-2002-60410 1,174.45Small Tools & Equipment03/01-04/02/18- FS#70 DUMBBELL SET118341WELLS FARGO BUSINESS CARD 101-2002-60545 2,317.14Fire Station03/01-04/02/18- TRAINING SUPPLIES118341WELLS FARGO BUSINESS CARD 101-2002-60670 1,013.88Travel & Training03/01-04/02/18- TRAINING CONF118341WELLS FARGO BUSINESS CARD 101-3001-60320 270.00Travel & Training03/01-04/02/18- CAR RENTAL118341WELLS FARGO BUSINESS CARD 101-3001-60320 292.29Community Experiences03/01-04/02/18- FLY OVER LQ SUPPLIES118341WELLS FARGO BUSINESS CARD 101-3003-60149 41.66Community Experiences03/01-04/02/18- SUPPLIES FOR PILLARS E…118341WELLS FARGO BUSINESS CARD 101-3003-60149 72.34Community Experiences03/01-04/02/18- EVENT SUPPLIES118341WELLS FARGO BUSINESS CARD 101-3003-60149 8.68Community Experiences03/01-04/02/18- FLY OVER LQ EVENT118341WELLS FARGO BUSINESS CARD 101-3003-60149 62.00Community Experiences03/01-04/02/18- NAR EVENT MEMBERSHIP118341WELLS FARGO BUSINESS CARD 101-3003-60149 47.63Community Experiences03/01-04/02/18- ROCKET LAUNCH SUPPLI…118341WELLS FARGO BUSINESS CARD 101-3003-60149 21.18Community Experiences03/01-04/02/18- MISSION ROCKET SUPPLI…118341WELLS FARGO BUSINESS CARD 101-3003-60149 118.18Community Experiences03/01-04/02/18- MISSION ROCKET SUPPLI…118341WELLS FARGO BUSINESS CARD 101-3003-60149 66.86Community Experiences03/01-04/02/18- MISSION LQ118341WELLS FARGO BUSINESS CARD 101-3003-60149 14.24Operating Supplies03/01-04/02/18- FB PARK GIFTS118341WELLS FARGO BUSINESS CARD 101-3005-60420 119.59Operating Supplies03/01-04/02/18- FB PARK GIFTS118341WELLS FARGO BUSINESS CARD 101-3005-60420 70.09Operating Supplies03/01-04/02/18- FB SKATE PARK SUPPLES118341WELLS FARGO BUSINESS CARD 101-3005-60420 40.00Travel & Training03/01-04/02/18- PIHRA - BERUMEN118341WELLS FARGO BUSINESS CARD 101-3008-60320 369.74Materials/Supplies03/01-04/02/18- WATER COOLER STUDY S…118341WELLS FARGO BUSINESS CARD 101-3008-60431 118.95Office Supplies03/01-04/02/18- ERGO SEAT CUSHIONS118341WELLS FARGO BUSINESS CARD 101-6001-60400 90.00Travel & Training03/01-04/02/18- RIVERSIDE CONF- CHERI …118341WELLS FARGO BUSINESS CARD 101-6002-60320 40.00Travel & Training03/01-04/02/18- PIHRA - PEREZ118341WELLS FARGO BUSINESS CARD 101-6002-60320 40.00Travel & Training03/01-04/02/18- PIHRA TRAINING118341WELLS FARGO BUSINESS CARD 101-6006-60320 95.00Travel & Training03/01-04/02/18- PERMIT TECH CERT118341WELLS FARGO BUSINESS CARD 101-6006-60320 26.27Travel & Training03/01-04/02/18- TRAINING BOOKS118341WELLS FARGO BUSINESS CARD 101-7003-60320 107.48Travel & Training03/01-04/02/18- APWA LUNCHEON118341WELLS FARGO BUSINESS CARD 101-7003-60320 53.74Travel & Training03/01-04/02/18- APWA LUNCHEON118341WELLS FARGO BUSINESS CARD 101-7006-60320 80.61Travel & Training03/01-04/02/18- APWA LUNCHEON118341WELLS FARGO BUSINESS CARD 101-7006-60320 306.00Cash Over/Short02/07/18- REFUND STRVP118344WYNDHAM VACATION RENTA…101-0000-42300 91.09Printing04/04/18- TACO & TEQUILA EVENT RACK …118345XPRESS GRAPHICS 101-3007-60410 Fund 101 - GENERAL FUND Total:1,272,710.74 Fund: 201 - GAS TAX FUND 104.00Materials/Supplies03/29/18- WATER TRUCK HOSE118257AIR & HOSE SOURCE, INC.201-7003-60431 327.20Asphalt03/28/18- ASPHALT MATERIAL118271CALIFORNIA COMMERCIAL AS…201-7003-60430 15.25Materials/Supplies03/2018- MATERIALS118295HOME DEPOT CREDIT SERVICES 201-7003-60431 57.56Materials/Supplies03/2018- CONCRETE REPAIR118295HOME DEPOT CREDIT SERVICES 201-7003-60431 15.92Materials/Supplies03/2018- MASONRY SAW BLADES118295HOME DEPOT CREDIT SERVICES 201-7003-60431 34.67Tools/Equipment03/2018- CONCRETE TOOLS118295HOME DEPOT CREDIT SERVICES 201-7003-60432 386.23Traffic Control Signs03/28/18- SIGNS118333TOPS'N BARRICADES INC 201-7003-60429 149.10Traffic Control Signs03/28/18- ONE WAY ARROW SIGN118333TOPS'N BARRICADES INC 201-7003-60429 43.45Traffic Control Signs03/29/18- ONE WAY ARROW118333TOPS'N BARRICADES INC 201-7003-60429 65 Demand Register Packet: APPKT01555 - DA 04/13/18 4/13/2018 1:57:33 PM Page 4 of 8 AmountVendor Name Payment Number Description (Item)Account Name Account Number 89.20Materials/Supplies04/01/2018- DIG ALERT SVC 48118335UNDERGROUND SERVICE ALERT 201-7003-60431 Fund 201 - GAS TAX FUND Total:1,222.58 Fund: 202 - LIBRARY & MUSEUM FUND 3,086.00Landscape ContractPARK LANDSCAPE MAINTENANCE SERVICES118279CONSERVE LANDCARE 202-3004-60112 2,169.00Landscape ContractPARK LANDSCAPE MAINTENANCE SERVICES118279CONSERVE LANDCARE 202-3006-60112 58.33Utilities - Gas02/20-03/21/18- LIBRARY GAS SERVICE118291GAS COMPANY, THE 202-3004-61100 52.16Maintenance/Services03/2018- LIBRARY TOILET SEAT118295HOME DEPOT CREDIT SERVICES 202-3004-60691 2,160.00Museum OperationsARCHIVING SERVICES FOR LQ HISTORICAL …118314PARKOS-MARTINEZ, SHERRY A 202-3006-60105 54.04Operating Supplies01/12/18- SIGN HOLDER118328STAPLES ADVANTAGE 202-3006-60420 19.51Museum Operations03/01-04/02/18- MUSEUM ARCHIVING118341WELLS FARGO BUSINESS CARD 202-3006-60105 Fund 202 - LIBRARY & MUSEUM FUND Total:7,599.04 Fund: 215 - LIGHTING & LANDSCAPING FUND 162.23Utilities - Water - Medians04/02/18- WATER SERVICE118278COACHELLA VALLEY WATER DI…215-7004-61211 130.98Utilities - Water - Medians04/09/18- WATER SERVICE118278COACHELLA VALLEY WATER DI…215-7004-61211 3,815.00Landscape ContractPARK LANDSCAPE MAINTENANCE SERVICES118279CONSERVE LANDCARE 215-7004-60112 40.05Supplies-Graffiti and Vandalism03/2018- GRAFFITI REMOVAL118295HOME DEPOT CREDIT SERVICES 215-7004-60423 25.95Supplies-Graffiti and Vandalism03/2018- GRAFFITI REMOVAL118295HOME DEPOT CREDIT SERVICES 215-7004-60423 42.83Supplies-Graffiti and Vandalism03/2018- GRAFFITI SUPPLIES118295HOME DEPOT CREDIT SERVICES 215-7004-60423 51.04Supplies-Graffiti and Vandalism03/2018- GRAFFITI SUPPLIES118295HOME DEPOT CREDIT SERVICES 215-7004-60423 929.33Utilities - Electric04/03/18- ELECTRICITY SERVICE118296IMPERIAL IRRIGATION DIST 215-7004-61116 420.41Utilities - Electric - Medians04/03/18- ELECTRICITY SERVICE118296IMPERIAL IRRIGATION DIST 215-7004-61117 271.97Materials/Supplies03/22/18- CHAIN SAW LOOPS118306MOWERS PLUS INC 215-7004-60431 1,400.75Materials/Supplies03/27/18- FLOOD LIGHTS118338WALTERS WHOLESALE ELECTR…215-7004-60431 3,712.02AdministrationSTREET LIGHTING & LANDSCAPE DIST 89-1…118343WILLDAN FINANCIAL SERVICES 215-7004-60102 Fund 215 - LIGHTING & LANDSCAPING FUND Total:11,002.56 Fund: 224 - TUMF FUND 52,006.34TUMF Payable to CVAG03/2018- TUMF FEE118275COACHELLA VALLEY ASSOC OF…224-0000-20320 Fund 224 - TUMF FUND Total:52,006.34 Fund: 241 - HOUSING AUTHORITY 5,381.25Professional ServicesHOUSING COMPLIANCE & MONITORING S…118269CAHA, BECKY 241-9101-60103 466.55Temporary Agency Services03/30/18- HOUSING AUTHORITY TEMP118311OFFICE TEAM 241-9101-60125 400.00Operating Supplies03/27/18- 2ND TRUSTDEED PROPERTY PR…118329STEWART TITLE COMPANY 241-9101-60420 Fund 241 - HOUSING AUTHORITY Total:6,247.80 Fund: 243 - RDA Low-Mod Housing Fund 51,500.00Homelessness AssistanceHOMELESS PREVENTION FUNDING 2018118274COACHELLA VALLEY ASSOC OF…243-0000-60532 Fund 243 - RDA Low-Mod Housing Fund Total:51,500.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 14,931.14Retention Payable04/02/18- FINAL RETENTION 2012-07F118270CAL STRIPE INC 401-0000-20600 17,025.00DesignCALLE TAMPICO DRAINAGE IMPROVEME…118283DUDEK & ASSOCIATES INC 401-0000-60185 22,865.00DesignCALLE TAMPICO DRAINAGE IMPROVEME…118283DUDEK & ASSOCIATES INC 401-0000-60185 203.84Construction03/19/18- BATHROOM SOAP DISPENCER118292GRAINGER 401-0000-60188 4,563.75DesignON-CALL PROFESSIONAL SVCS118294HERMANN DESIGN GROUP INC 401-0000-60185 26,116.55DesignKIMLEY HORN - SYSTEMIC SAFETY ANALYS…118298KIMLEY-HORN AND ASSOCIAT…401-0000-60185 28,928.75DesignKIMLEY HORN - SYSTEMIC SAFETY ANALYS…118298KIMLEY-HORN AND ASSOCIAT…401-0000-60185 3,208.09DesignSRR PHASE II INFRASTRUCTURE PRJ 20141…118305MICHAEL BAKER INTERNATIO…401-0000-60185 736.25ConstructionNEW CONSTRUCTION SOLUTIONS INC., P…118308NEW CONSTRUCTION SOLUTI…401-0000-60188 224.00TechnicalPROFESSIONAL INSPECTION SVCS118317PSOMAS INC 401-0000-60108 2,744.00TechnicalPROFESSIONAL SVCS118317PSOMAS INC 401-0000-60108 1,680.00Construction03/28/18- MESSAGE SIGN MILES & ADAMS118333TOPS'N BARRICADES INC 401-0000-60188 324.06Construction03/23/18- TABLETOP TOWEL DISPENSER118334ULINE 401-0000-60188 320.70Construction03/26/18- SANITARY RECEPTACLES118334ULINE 401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:123,871.13 Fund: 501 - FACILITY & FLEET REPLACEMENT 3,911.55Cvc Ctr Bldg Repl/RepairAMS - SECURITY SYSTEM UPGRADE118258ALARM MONITORING SERVICE…501-0000-71103 41.31Fuel & Oil03/30/18- DEF DIESEL FLUID118262AUTOZONE 501-0000-60674 2,489.71Motorcycle Repair & Mainten…03/14/18- MOTOR REPAIR #456118266BMW MOTORCYCLES OF RIVE…501-0000-60679 16,682.23Vehicles, Rentals & Leases04/2018- FLEET LEASES118284ENTERPRISE FM TRUST 501-0000-71030 1,471.00Fuel & Oil03/2018- FUEL CHARGES118288FUELMAN 501-0000-60674 66 Demand Register Packet: APPKT01555 - DA 04/13/18 4/13/2018 1:57:33 PM Page 5 of 8 AmountVendor Name Payment Number Description (Item)Account Name Account Number 136.69Parts & Maintenance Supplies03/28/18- TRAFFIC LAMP118318QUINN COMPANY 501-0000-60675 434.99Furniture03/01-04/02/18- DESK FOR NEW CONST I…118341WELLS FARGO BUSINESS CARD 501-0000-71020 Fund 501 - FACILITY & FLEET REPLACEMENT Total:25,167.48 Fund: 502 - INFORMATION TECHNOLOGY 4.50Technology Enhancement Sur…03/01/18- APPLICATION WITHDRAWL CU…118263BEVER, GREG 502-0000-43611 2,602.78Copiers03/20-04/19/18- COPIER CONTRACT118272CANON FINANCIAL SERVICES, …502-0000-60662 81.98Utilities - Cable03/25-04/24/18- DSL INTERNET118287FRONTIER-INTERNET 502-0000-61400 979.31Technical02/26-03/25/18- LQPD WIRELESS118336VERIZON WIRELESS 502-0000-60108 50.00Software Licenses03/01-03/22/18- BASECAMP 2118340WELLS FARGO BUSINESS CARD 502-0000-60301 180.00Software Licenses03/01-04/02/18- G SUITE118341WELLS FARGO BUSINESS CARD 502-0000-60301 180.00Software Licenses03/01-04/02/18- G SUITE TRIAL118341WELLS FARGO BUSINESS CARD 502-0000-60301 Fund 502 - INFORMATION TECHNOLOGY Total:4,078.57 Fund: 503 - PARK EQUIP & FACILITY FUND 965.00Parks03/08-03/21/18- FB SKATE CONCRETE TES…118301LANDMARK GEO-ENGINEERS &…503-0000-71060 Fund 503 - PARK EQUIP & FACILITY FUND Total:965.00 Fund: 601 - SILVERROCK RESORT 603.50Bank Fees04/2018- SRR ARMORED SERVICE118290GARDAWORLD 601-0000-60455 Fund 601 - SILVERROCK RESORT Total:603.50 Grand Total:1,556,974.74 67 Demand Register Packet: APPKT01555 - DA 04/13/18 4/13/2018 1:57:33 PM Page 6 of 8 Fund Summary Fund Expense Amount 101 - GENERAL FUND 1,272,710.74 201 - GAS TAX FUND 1,222.58 202 - LIBRARY & MUSEUM FUND 7,599.04 215 - LIGHTING & LANDSCAPING FUND 11,002.56 224 - TUMF FUND 52,006.34 241 - HOUSING AUTHORITY 6,247.80 243 - RDA Low-Mod Housing Fund 51,500.00 401 - CAPITAL IMPROVEMENT PROGRAMS 123,871.13 501 - FACILITY & FLEET REPLACEMENT 25,167.48 502 - INFORMATION TECHNOLOGY 4,078.57 503 - PARK EQUIP & FACILITY FUND 965.00 601 - SILVERROCK RESORT 603.50 Grand Total:1,556,974.74 Account Summary Account Number Account Name Expense Amount 101-0000-20304 Sales Taxes Payable 375.85 101-0000-20305 Due to SunLine 1,789.50 101-0000-20310 MSHCP Mitigation Fee 8,297.00 101-0000-22811 Fire Plan Review Deposits 2,456.00 101-0000-22830 Miscellaneous Deposits 500.00 101-0000-42214 Wellness Center Leisure E…26.20 101-0000-42300 Cash Over/Short 355.31 101-0000-42416 Digitization/Records Man…18.00 101-0000-42420 Fire Plan Review Fee -1,157.00 101-0000-42431 Conditional Use Permits 5,594.40 101-0000-43505 Credit Card Fee Revenue 112.34 101-0000-43631 CVMSHCP Admin Fee -82.97 101-1001-60320 Travel & Training 100.00 101-1002-60103 Professional Services 7,859.48 101-1002-60320 Travel & Training 188.78 101-1002-60400 Office Supplies 32.37 101-1002-60420 Operating Supplies 33.00 101-1004-60129 Recruiting/Pre-Employme…78.53 101-1004-60320 Travel & Training 50.13 101-1004-60400 Office Supplies 34.09 101-1004-60410 Printing 80.48 101-1005-60103 Professional Services 14,783.99 101-1005-60125 Temporary Agency Servic…23.73 101-1005-60420 Operating Supplies 209.94 101-1006-60103 Professional Services 394.57 101-1006-60320 Travel & Training 248.61 101-1006-60400 Office Supplies 81.97 101-1006-60410 Printing 1,025.17 101-1007-60403 Citywide Conf Room Suppl…489.25 101-1007-60470 Postage 57.44 101-2001-60109 LQ Police Volunteers 73.44 101-2001-60161 Sheriff Patrol 637,918.47 101-2001-60162 Police Overtime 11,605.79 101-2001-60163 Target Team 125,481.25 101-2001-60164 Community Services Offic…50,635.60 101-2001-60166 Gang Task Force 12,316.80 101-2001-60167 Narcotics Task Force 12,316.80 101-2001-60169 Motor Officer 78,140.14 101-2001-60170 Dedicated Sargeant 34,822.40 101-2001-60171 Dedicated Lieutenant 20,180.80 101-2001-60172 Sheriff - Mileage 35,468.99 101-2001-60174 Blood/Alcohol Testing 159.00 101-2001-60175 Special Enforcement Funds 53,667.21 68 Demand Register Packet: APPKT01555 - DA 04/13/18 4/13/2018 1:57:33 PM Page 7 of 8 Account Summary Account Number Account Name Expense Amount 101-2001-60176 Sheriff - Other 800.60 101-2002-60320 Travel & Training 150.00 101-2002-60406 Disaster Prep Supplies 138.21 101-2002-60410 Printing 46.54 101-2002-60545 Small Tools & Equipment 1,372.15 101-2002-60670 Fire Station 2,317.14 101-2002-60691 Maintenance/Services 235.90 101-2002-61100 Utilities - Gas 141.46 101-2002-61200 Utilities - Water 82.80 101-2002-61304 Mobile/Cell Phones 154.75 101-2002-61400 Utilities - Cable 120.96 101-3001-60320 Travel & Training 1,283.88 101-3001-60400 Office Supplies 32.46 101-3002-60400 Office Supplies 106.65 101-3002-60420 Operating Supplies 1,282.07 101-3003-60122 Credit Card Fees 51.82 101-3003-60149 Community Experiences 730.82 101-3005-60112 Landscape Contract 31,807.00 101-3005-60117 Civic Center Lake Mainten…695.00 101-3005-60184 Fritz Burns Pool 896.25 101-3005-60420 Operating Supplies 203.92 101-3005-60423 Supplies-Graffiti and Van…100.72 101-3005-60431 Materials/Supplies 61.01 101-3005-60432 Tools/Equipment 226.94 101-3005-60554 LQ Park Water Feature 295.00 101-3005-61108 Utilities - Electric - Colonel…564.29 101-3005-61110 Utilities - Electric - Adams…53.45 101-3005-61207 Utilities - Water -Pioneer …553.61 101-3005-61300 Utilities - Telephone 35.02 101-3007-60151 GPSCVB 66,386.00 101-3007-60320 Travel & Training 999.00 101-3007-60410 Printing 91.09 101-3007-60461 Marketing & Tourism Pro…22,455.72 101-3008-60196 Annual Permits/Inspectio…505.74 101-3008-60320 Travel & Training 40.00 101-3008-60431 Materials/Supplies 890.10 101-3008-60432 Tools/Equipment 269.70 101-3008-60691 Maintenance/Services 179.97 101-3008-61100 Utilities - Gas 640.86 101-6001-60102 Administration 60.00 101-6001-60400 Office Supplies 118.95 101-6002-60320 Travel & Training 130.00 101-6004-60120 Lot Cleaning 46.43 101-6006-60320 Travel & Training 135.00 101-7002-60183 Map/Plan Checking 290.00 101-7003-60320 Travel & Training 133.75 101-7003-60432 Tools/Equipment 18.45 101-7006-60104 Consultants 17,636.00 101-7006-60320 Travel & Training 134.35 101-7006-60420 Operating Supplies 166.36 201-7003-60429 Traffic Control Signs 578.78 201-7003-60430 Asphalt 327.20 201-7003-60431 Materials/Supplies 281.93 201-7003-60432 Tools/Equipment 34.67 202-3004-60112 Landscape Contract 3,086.00 202-3004-60691 Maintenance/Services 52.16 202-3004-61100 Utilities - Gas 58.33 202-3006-60105 Museum Operations 2,179.51 69 Demand Register Packet: APPKT01555 - DA 04/13/18 4/13/2018 1:57:33 PM Page 8 of 8 Account Summary Account Number Account Name Expense Amount 202-3006-60112 Landscape Contract 2,169.00 202-3006-60420 Operating Supplies 54.04 215-7004-60102 Administration 3,712.02 215-7004-60112 Landscape Contract 3,815.00 215-7004-60423 Supplies-Graffiti and Van…159.87 215-7004-60431 Materials/Supplies 1,672.72 215-7004-61116 Utilities - Electric 929.33 215-7004-61117 Utilities - Electric - Media…420.41 215-7004-61211 Utilities - Water - Medians 293.21 224-0000-20320 TUMF Payable to CVAG 52,006.34 241-9101-60103 Professional Services 5,381.25 241-9101-60125 Temporary Agency Servic…466.55 241-9101-60420 Operating Supplies 400.00 243-0000-60532 Homelessness Assistance 51,500.00 401-0000-20600 Retention Payable 14,931.14 401-0000-60108 Technical 2,968.00 401-0000-60185 Design 102,707.14 401-0000-60188 Construction 3,264.85 501-0000-60674 Fuel & Oil 1,512.31 501-0000-60675 Parts & Maintenance Supp…136.69 501-0000-60679 Motorcycle Repair & Main…2,489.71 501-0000-71020 Furniture 434.99 501-0000-71030 Vehicles, Rentals & Leases 16,682.23 501-0000-71103 Cvc Ctr Bldg Repl/Repair 3,911.55 502-0000-43611 Technology Enhancement…4.50 502-0000-60108 Technical 979.31 502-0000-60301 Software Licenses 410.00 502-0000-60662 Copiers 2,602.78 502-0000-61400 Utilities - Cable 81.98 503-0000-71060 Parks 965.00 601-0000-60455 Bank Fees 603.50 Grand Total:1,556,974.74 Project Account Summary Project Account Key Expense Amount **None**1,427,413.43 141517D 3,208.09 151612D 39,890.00 1718PMPRP 14,931.14 1718TMICT 1,680.00 201603T 2,744.00 201608D 4,563.75 201703CT 736.25 201703FFE 848.60 201703T 224.00 201708D 55,045.30 201716CT 965.00 ARCHIVEE 2,178.37 TACOE 2,546.81 Grand Total:1,556,974.74 70 4/19/2018 1:04:02 PM Page 1 of 5 Demand Register City of La Quinta, CA Packet: APPKT01564 - DA 04/20/18 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 330.00Security & Alarm04/01/18- CITY HALL118346ALARM MONITORING SERVICE…101-3008-60123 165.00Security & Alarm04/01/18- WELLNESS CENTER118346ALARM MONITORING SERVICE…101-3008-60123 165.00Security & Alarm04/01/18- LQ PARK118346ALARM MONITORING SERVICE…101-3008-60123 165.00Security & Alarm04/01/18- LQ MAINT118346ALARM MONITORING SERVICE…101-3008-60123 510.00Fire Station04/01-06/30/18- FS #32 & 93118346ALARM MONITORING SERVICE…101-2002-60670 255.00Security & Alarm04/01-06/30/18- WELLNESS CENTER118346ALARM MONITORING SERVICE…101-3008-60123 255.00Security & Alarm04/01-06/30/18- CITY HALL118346ALARM MONITORING SERVICE…101-3008-60123 288.00Instructors04/12/18- PILATES118348BERETTO, LUCILLA 101-3002-60107 453.62Professional Services04/12/18- CAREER BUILDER SERVICES118349BURRTEC WASTE & RECYCLING…101-1002-60103 196.05LT Care Insurance PayLONG TERM CARE118350CALPERS LONG-TERM CARE P…101-0000-20949 12.50Business Licenses03/29/18- REFUND OVERPAYMENT BUS LI…118351CALVA, SAUL 101-0000-41600 208.85Utilities - Water04/11/18- WATER SERVICE118354COACHELLA VALLEY WATER DI…101-2002-61200 878.86Utilities - Water -Monticello Pa…04/11/18- WATER SERVICE118354COACHELLA VALLEY WATER DI…101-3005-61201 96.40Utilities - Water -Fritz Burns pa…04/11/18- WATER SERVICE118354COACHELLA VALLEY WATER DI…101-3005-61204 18.28Utilities - Water -Seasons Park04/11/18- WATER SERVICE118354COACHELLA VALLEY WATER DI…101-3005-61208 185.52Utilities - Water -Community P…04/11/18- WATER SERVICE118354COACHELLA VALLEY WATER DI…101-3005-61209 107.75Utilities - Water04/11/18- WATER SERVICE118354COACHELLA VALLEY WATER DI…101-3008-61200 490.43Utilities - Water04/12/18- WATER SERVICE118354COACHELLA VALLEY WATER DI…101-2002-61200 172.13Utilities - Water -Desert Pride04/10/18- WATER SERVICE118354COACHELLA VALLEY WATER DI…101-3005-61206 29.14PM 10 - Dust Control04/10/18- WATER SERVICE118354COACHELLA VALLEY WATER DI…101-7006-60146 143.09Utilities - Water04/12/18- WATER SERVICE118354COACHELLA VALLEY WATER DI…101-2002-61200 70.06Utilities - Water -Eisenhower P…04/12/18- WATER SERVICE118354COACHELLA VALLEY WATER DI…101-3005-61203 51.58Utilities - Water -Velasco Park04/12/18- WATER SERVICE118354COACHELLA VALLEY WATER DI…101-3005-61205 6.92PM 10 - Dust Control04/12/18- WATER SERVICE118354COACHELLA VALLEY WATER DI…101-7006-60146 574.00Instructors04/12/18- SUN STYE TAI CHI118355COHEN, ANN MARIE 101-3002-60107 426.50Tree Maintenance09/12/17- CC CAMPUS TREE REPLACEME…118356CONSERVE LANDCARE 101-3005-60557 818.83Tree Maintenance09/12/17- ADAMS PARK TREE REPLACEM…118356CONSERVE LANDCARE 101-3005-60557 995.21Maintenance/Services02/23/18- CC CAMPUS PLANTS118356CONSERVE LANDCARE 101-3005-60691 592.58Maintenance/Services02/28/18- CC CAMPUS DG INSTALL118356CONSERVE LANDCARE 101-3005-60691 3,060.07Tree Maintenance02/28/18- STUMP REMOVAL118356CONSERVE LANDCARE 101-3005-60557 31,659.20Fire Service Costs10/01-12/31/17- EMERGENCY MGMT QTR…118357COUNTY OF RIVERSIDE 101-2002-60139 1,152.00Instructors04/12/18- BRIDGE118358DAVID, MIRIAM 101-3002-60107 64.54Subscriptions & Publications05/2018- SUBSCRIPTION SERVICE118359DESERT SUN, THE 101-3002-60352 230.00Recruiting/Pre-Employment04/20/18- PRE EMPLOYMENT PHYSICALS118361EISENHOWER OCCUPATIONAL…101-1004-60129 413.95Training & Education/MOU01/07/18- TUITION REIMB118362ESCATEL-CARRELLO, ELIZABETH 101-1004-60322 95.58Travel & Training04/12/18- FOOD FOR EOC RESP2017-23118363ESCOBEDO, CHRIS 101-2002-60320 43.27Utilities - Telephone04/2018- LQ PARK PHONE118365FRONTIER COMMUNICATIONS…101-3005-61300 40.00Fitness Membership Reimburs…04/16/18- FITNESS REIMB118368GRAHAM, MARCIE 101-1004-50252 537.95Training & Education/MOU04/17/18- TUITION REIMB118369HANSEN, DIANNE 101-1004-60322 10.00Wellness Center Leisure Enric…04/10/18- CLASS REFUND118370HEUKELEM, DAWN VAN 101-0000-42214 188.50Recruiting/Pre-Employment03/2018- PRE EMPLOYMENT BACKROUND118373IRC INC 101-1004-60129 206.61Safety Gear04/06/18- BOOTS118374JERNIGAN'S, INC 101-7006-60427 217.49Safety Gear04/06/18- BOOTS118374JERNIGAN'S, INC 101-7006-60427 2,796.35Community ExperiencesMARKETING FOR COMMUNITY EVENTS118375JNS MEDIA SPECIALISTS 101-3003-60149 29,533.11Marketing & Tourism Promoti…FY 17/18 PRINT & DIGITAL MARKETING SE…118375JNS MEDIA SPECIALISTS 101-3007-60461 341.27Travel & Training04/08-04/09-18- SAFETY EVALUATION TRA…118376JOHNSTON, ALEXANDER 101-2002-60320 81.94Maintenance/Services04/05/18- FS#70 HVAC FILTER118377JOHNSTONE SUPPLY 101-2002-60691 540.56Maintenance/Services04/01/18- CITY HALL ELEVATOR MAINT118378KONE INC 101-3008-60691 207.35Miscellaneous Revenue04/16/18- REFUND FOR CASE EUC08379118380LEWIS BRISBOIS BISGAARD & …101-0000-42301 91.35Materials/Supplies04/13/18- MEMORIAL TREE PLAQUES118381MCDOWELL AWARDS 101-3005-60431 171.50Instructors04/12/18- TAI CHI CHAUN118382MEDEIROS, JOYCELEEN 101-3002-60107 33.90Travel & Training04/12/18- EOC COFFEE 2017-23118383MENDEZ, MARTHA 101-2002-60320 65.00Membership Dues04/10/18- MEMBERSHIP - LARSON118384MISAC 101-3001-60351 71 Demand Register Packet: APPKT01564 - DA 04/20/18 4/19/2018 1:04:02 PM Page 2 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 40.73Office Supplies04/09/18- OFFICE SUPPLIES118385OFFICE DEPOT 101-1005-60400 711.90Temporary Agency Services04/06/18- CC TEMP SERVICES118386OFFICE TEAM 101-1005-60125 1,231.15HVAC02/09/18- HVAC PREV MAINT118388PACIFIC WEST AIR CONDITION…101-3008-60667 1,150.00Travel & Training04/12/18- FINANCE VIDEO EDITS118389PETERSON, GREGORY E 101-1006-60320 200.00Garnishments PayableGARNISHMENT118390RIVERSIDE DEPARTMENT OF C…101-0000-20985 52.01Building Plan Check Fees04/04/18- REFUND OVERPAYMENT DUPLI…118391RJT HOMES CODORNIZ 101-0000-42600 1,335.26Instructors04/12/18- TAEKWONDO118392ROJAS, MIGUEL ANGEL 101-3002-60107 210.00Instructors04/12/18- WATERCOLOR118393RYAN, JOAN FRANCIS 101-3002-60107 252.00Instructors04/12/18- ZUMBA118394SALCEDO, KATHLEEN KENNEDY 101-3002-60107 154.00Instructors01/02-04/04/18- INSTRUCTOR INSURANCE118395SCMAF 101-3002-60107 364.00Instructors04/12/18- BALLROOM DANCING118396SHIRY, TERESA 101-3002-60107 83.48Materials/Supplies04/02/18- MUSEUM IRRIG MATERIALS118397SMITH PIPE & SUPPLY CO 101-3005-60431 224.00Instructors04/12/18- PERSONAL TRAINER118398SNYDER, JANICE 101-3002-60107 254.44Materials/Supplies04/11/18- FB PARK PLANTER ROCKS118399SOUTHWEST BOULDER & STO…101-3005-60431 90.36Special Enforcement Funds03/23/18- POLICE DISPLAY CASE118400STAPLES ADVANTAGE 101-2001-60175 25.22Operating Supplies03/28/18- DEFECTIVE SPACE HATER REPL…118400STAPLES ADVANTAGE 101-1004-60420 42.72Special Enforcement Funds04/05/18- OFFICE SUPPLIES118400STAPLES ADVANTAGE 101-2001-60175 161.92Citywide Conf Room Supplies04/05/18- CITYWIDE SUPPLIES118400STAPLES ADVANTAGE 101-1007-60403 83.79Office Supplies04/10/18- OFFICE SUPPLIES118400STAPLES ADVANTAGE 101-3005-60400 -24.64Office Supplies04/11/18- AVERY LABELS RETURN118400STAPLES ADVANTAGE 101-1004-60400 220.50Instructors04/12/18- SUNSET YOGA118403TRUE, ARTHUR ALLEN 101-3002-60107 47.00Pest Control03/02/18- PUBLIC WORKS PEST CONTROL118404TRULY NOLEN INC 101-3008-60116 425.00Pest Control03/23/18- WC BIRD PEST CONTROL118404TRULY NOLEN INC 101-3008-60116 62.00United Way DeductionsCONTRIBUTION118405UNITED WAY OF THE DESERT 101-0000-20981 51.01Utilities - Telephone12/14/17-01/13/18- WIRELESS SERVICE118406VERIZON WIRELESS 101-2002-61300 51.01Utilities - Telephone01/14-02/13/18- WIRELESS SERVICE118406VERIZON WIRELESS 101-2002-61300 51.01Utilities - Telephone02/14-03/13/18- WIRELESS SERVICE118406VERIZON WIRELESS 101-2002-61300 25,000.00PM 10 - Dust ControlVERMILLION ENVIRONMENTAL PM10 SRR118407VERMILLIONS ENVIRONMENT…101-7006-60146 819.88Instructors04/12/18- GENTLE YOGA118408VIELHARBER, KAREN 101-3002-60107 392.00ConsultantsWELLNESS WORKS- EMPLOYEE ASSISTANC…118409WELLNESS WORKS 101-1004-60104 168.00Instructors04/12/18- EVENING YOGA118410WILSON, ALBA 101-3002-60107 Fund 101 - GENERAL FUND Total:114,372.54 Fund: 201 - GAS TAX FUND 1,585.00Storm Drains04/04/18- STORM DRAIN PUMP REPAIR118379KRIBBS, BRUCE 201-7003-60672 Fund 201 - GAS TAX FUND Total:1,585.00 Fund: 202 - LIBRARY & MUSEUM FUND 165.00Security & Alarm04/01/18- LIBRARY118346ALARM MONITORING SERVICE…202-3004-60123 165.00Security & Alarm04/01/18- MUSEUM118346ALARM MONITORING SERVICE…202-3006-60123 255.00Security & Alarm04/01-06/30/18- LIBRARY118346ALARM MONITORING SERVICE…202-3004-60123 255.00Security & Alarm04/01-06/30/18- MUSEUM118346ALARM MONITORING SERVICE…202-3006-60123 1,400.00Operating Supplies04/21/18- DIA DEL NINO FINAL PAYMENT118347ARCOIRIS RECORDS, INC.202-3004-60420 126.44Utilities - Water04/11/18- WATER SERVICE118354COACHELLA VALLEY WATER DI…202-3006-61200 540.55Maintenance/Services04/01/18- MUSEUM ELEVATOR MAINT118378KONE INC 202-3006-60691 19,034.25HVACLIBRARY CHILLER118388PACIFIC WEST AIR CONDITION…202-3004-60667 6,341.75HVACLIBRARY CHILLER118388PACIFIC WEST AIR CONDITION…202-3004-60667 623.89Furniture03/27/18- LIBRARY SOFA118400STAPLES ADVANTAGE 202-3004-71020 -54.04Operating Supplies04/06/18- SIGN HOLDER CREDIT118400STAPLES ADVANTAGE 202-3006-60420 278.82Furniture03/28/18- LIBRARY TABLE118400STAPLES ADVANTAGE 202-3004-71020 74.00Pest Control03/02/18- LIBRARY PEST CONTROL118404TRULY NOLEN INC 202-3004-60116 Fund 202 - LIBRARY & MUSEUM FUND Total:29,205.66 Fund: 215 - LIGHTING & LANDSCAPING FUND 2,413.88Utilities - Water - Medians04/10/18- WATER SERVICE118354COACHELLA VALLEY WATER DI…215-7004-61211 2,373.35Utilities - Water - Medians04/12/18- WATER SERVICE118354COACHELLA VALLEY WATER DI…215-7004-61211 308.56Utilities - Electric04/12/18- ELECTRICITY SERVICE118372IMPERIAL IRRIGATION DIST 215-7004-61116 12.34Utilities - Electric - Medians04/12/18- ELECTRICITY SERVICE118372IMPERIAL IRRIGATION DIST 215-7004-61117 Fund 215 - LIGHTING & LANDSCAPING FUND Total:5,108.13 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 20,029.19TechnicalCNS ENGINEERS BPMP PROJECT NO. 2017…118353CNS ENGINEERS, INC 401-0000-60108 9,107.00DesignWASHINGTON ST DRAINAGE IMPROVEM…118360DUDEK & ASSOCIATES INC 401-0000-60185 72 Demand Register Packet: APPKT01564 - DA 04/20/18 4/19/2018 1:04:02 PM Page 3 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 1,402.50DesignWASHINGTON ST DRAINAGE IMPROVEM…118360DUDEK & ASSOCIATES INC 401-0000-60185 349.07Construction04/09/18- BATHROOM REMODEL URINAL118364FERGUSON ENTERPRISES, INC 401-0000-60188 478.40Construction04/05/18- BATHROOM REMODEL URINALS118364FERGUSON ENTERPRISES, INC 401-0000-60188 -734.56Construction03/23/18- BATHROOM REMODEL CREDIT118364FERGUSON ENTERPRISES, INC 401-0000-60188 61,763.65DesignOMNI-MEANS VILLAGE COMPLETE STREETS118387OMNI-MEANS 401-0000-60185 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:92,395.25 Fund: 501 - FACILITY & FLEET REPLACEMENT 6.71Street Sweeper03/2018- SWEEPER FUEL118367GAS COMPANY, THE 501-0000-60678 225.41Motorcycle Repair & Mainten…04/09/18- POLICE MOTO BRAKE SERVICE118371HONDA YAMAHA OF REDLAN…501-0000-60679 2,028.02Fuel & Oil03/16-03/31/18- UNLEAD/DIESEL FUEL118402TOWER ENERGY GROUP 501-0000-60674 Fund 501 - FACILITY & FLEET REPLACEMENT Total:2,260.14 Fund: 502 - INFORMATION TECHNOLOGY 34.58Operating Supplies04/10/18- SUPPLIES118352CDW GOVERNMENT INC 502-0000-60420 55.60Cell/Mobile Phones04/10/18- SUPPLIES118352CDW GOVERNMENT INC 502-0000-61301 190.26Technical04/04-05/03/18- DSL SERVICE118366FRONTIER-INTERNET 502-0000-60108 130.19Utilities - Cable03/15-04/14/18- CABLE SERVICES118401TIME WARNER CABLE 502-0000-61400 1,560.00Utilities - Cable04/10-05/09/18- CITY HALL FIBER118401TIME WARNER CABLE 502-0000-61400 40.01Technical12/14/17-01/13/18- WIRELESS SERVICE118406VERIZON WIRELESS 502-0000-60108 40.01Technical01/14-02/13/18- WIRELESS SERVICE118406VERIZON WIRELESS 502-0000-60108 40.01Technical02/14-03/13/18- WIRELESS SERVICE118406VERIZON WIRELESS 502-0000-60108 Fund 502 - INFORMATION TECHNOLOGY Total:2,090.66 Grand Total:247,017.38 73 Demand Register Packet: APPKT01564 - DA 04/20/18 4/19/2018 1:04:02 PM Page 4 of 5 Fund Summary Fund Expense Amount 101 - GENERAL FUND 114,372.54 201 - GAS TAX FUND 1,585.00 202 - LIBRARY & MUSEUM FUND 29,205.66 215 - LIGHTING & LANDSCAPING FUND 5,108.13 401 - CAPITAL IMPROVEMENT PROGRAMS 92,395.25 501 - FACILITY & FLEET REPLACEMENT 2,260.14 502 - INFORMATION TECHNOLOGY 2,090.66 Grand Total:247,017.38 Account Summary Account Number Account Name Expense Amount 101-0000-20949 LT Care Insurance Pay 196.05 101-0000-20981 United Way Deductions 62.00 101-0000-20985 Garnishments Payable 200.00 101-0000-41600 Business Licenses 12.50 101-0000-42214 Wellness Center Leisure E…10.00 101-0000-42301 Miscellaneous Revenue 207.35 101-0000-42600 Building Plan Check Fees 52.01 101-1002-60103 Professional Services 453.62 101-1004-50252 Fitness Membership Reim…40.00 101-1004-60104 Consultants 392.00 101-1004-60129 Recruiting/Pre-Employme…418.50 101-1004-60322 Training & Education/MOU 951.90 101-1004-60400 Office Supplies -24.64 101-1004-60420 Operating Supplies 25.22 101-1005-60125 Temporary Agency Servic…711.90 101-1005-60400 Office Supplies 40.73 101-1006-60320 Travel & Training 1,150.00 101-1007-60403 Citywide Conf Room Suppl…161.92 101-2001-60175 Special Enforcement Funds 133.08 101-2002-60139 Fire Service Costs 31,659.20 101-2002-60320 Travel & Training 470.75 101-2002-60670 Fire Station 510.00 101-2002-60691 Maintenance/Services 81.94 101-2002-61200 Utilities - Water 842.37 101-2002-61300 Utilities - Telephone 153.03 101-3001-60351 Membership Dues 65.00 101-3002-60107 Instructors 5,933.14 101-3002-60352 Subscriptions & Publicati…64.54 101-3003-60149 Community Experiences 2,796.35 101-3005-60400 Office Supplies 83.79 101-3005-60431 Materials/Supplies 429.27 101-3005-60557 Tree Maintenance 4,305.40 101-3005-60691 Maintenance/Services 1,587.79 101-3005-61201 Utilities - Water -Monticel…878.86 101-3005-61203 Utilities - Water -Eisenho…70.06 101-3005-61204 Utilities - Water -Fritz Bur…96.40 101-3005-61205 Utilities - Water -Velasco …51.58 101-3005-61206 Utilities - Water -Desert Pr…172.13 101-3005-61208 Utilities - Water -Seasons …18.28 101-3005-61209 Utilities - Water -Commun…185.52 101-3005-61300 Utilities - Telephone 43.27 101-3007-60461 Marketing & Tourism Pro…29,533.11 101-3008-60116 Pest Control 472.00 101-3008-60123 Security & Alarm 1,335.00 101-3008-60667 HVAC 1,231.15 101-3008-60691 Maintenance/Services 540.56 101-3008-61200 Utilities - Water 107.75 101-7006-60146 PM 10 - Dust Control 25,036.06 74 Demand Register Packet: APPKT01564 - DA 04/20/18 4/19/2018 1:04:02 PM Page 5 of 5 Account Summary Account Number Account Name Expense Amount 101-7006-60427 Safety Gear 424.10 201-7003-60672 Storm Drains 1,585.00 202-3004-60116 Pest Control 74.00 202-3004-60123 Security & Alarm 420.00 202-3004-60420 Operating Supplies 1,400.00 202-3004-60667 HVAC 25,376.00 202-3004-71020 Furniture 902.71 202-3006-60123 Security & Alarm 420.00 202-3006-60420 Operating Supplies -54.04 202-3006-60691 Maintenance/Services 540.55 202-3006-61200 Utilities - Water 126.44 215-7004-61116 Utilities - Electric 308.56 215-7004-61117 Utilities - Electric - Media…12.34 215-7004-61211 Utilities - Water - Medians 4,787.23 401-0000-60108 Technical 20,029.19 401-0000-60185 Design 72,273.15 401-0000-60188 Construction 92.91 501-0000-60674 Fuel & Oil 2,028.02 501-0000-60678 Street Sweeper 6.71 501-0000-60679 Motorcycle Repair & Main…225.41 502-0000-60108 Technical 310.29 502-0000-60420 Operating Supplies 34.58 502-0000-61301 Cell/Mobile Phones 55.60 502-0000-61400 Utilities - Cable 1,690.19 Grand Total:247,017.38 Project Account Summary Project Account Key Expense Amount **None**154,622.13 151603D 61,763.65 151612D 10,509.50 201703FFE 92.91 201707T 20,029.19 Grand Total:247,017.38 75 76 City of La Quinta Bank Transactions 4/07/18 – 4/20/18 Wire Transaction Listed below are the wire transfer from 4/07/18 – 4/20/18 Wire Transfers: 04/10/2018 - WIRE TRANSFER - TASC 1,224.96$ TOTAL WIRE TRANSFERS OUT 1,224.96$ Attachment 2 77 City of La Quinta Purchase Orders 10/01/17 – 12/31/17 Purchase Orders Listed below are the Purchase Orders from 10/01/17 – 12/31/17 P.O Number Amount Desert Concepts 1718-0067 49,400.00$ Highway 111 Monument Construction Entryway Renovation Willdan 1718-0100 49,000.00$ Traffic Engineering Services Desert Concepts 1718-0085 43,510.00$ City Hall Exterior Painting Construction Lance, Soll & Lunghard LLP 1718-0104 30,000.00$ Professional Accounting Services Innovative Document 1718-0079 28,898.76$ Citywide Copier Leases Solutions ECS Imaging INC 1718-0084 43,510.00$ Laserfiche Annual Maintenance & Cloud Server Urban Habitat Environment 1718-0106 26,286.40$ DG Installation at SilverRock Landscape PurposeVendor Attachment 3 78 City of La Quinta CITY COUNCIL MEETING: May 1, 2018 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO AUTHORIZE SUBMITTING AN APPLICATION WITH THE DEPARTMENT OF HOMELAND SECURITY AND FEDERAL EMERGENCY MANAGEMENT ADMINISTRATION FOR THE EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM RECOMMENDATION Adopt a Resolution to authorize submitting an application to the Department of Homeland Security and Federal Emergency Management Administration for the Emergency Management Performance Grant Program; and designate the City Manager or his designee as authorized agent. EXECUTIVE SUMMARY The Department of Homeland Security (DHS) and the Federal Emergency Management Administration (FEMA) offers Emergency Management Performance Grant Program (EMPG) grants. The grant applicant’s governing body must authorize, by resolution, its approval to submit grant applications and designate an individual to execute documents. This resolution authorizes staff to apply for EMPG grants for five (5) more years. FISCAL IMPACT The City could annually receive from $10,000 to $15,000. If the funds are awarded, the Emergency Management Performance budget (226-0000-43120) would be amended to account for the grant revenue. BACKGROUND/ANALYSIS Annually, the City seeks funds to improve emergency services; these grants range from $10,000 to $15,000. The City has been awarded EMPG grants and the funds were used for planning, equipment, and preparedness training to prevent, respond, and recover from catastrophic events. The grant would be used for preparedness training, equipment, and exercises. The application deadline is in July of each year and notification is announced approximately 120 days after submittal. ALTERNATIVES The Council could elect to not pursue this grant opportunity. Prepared by: Zander Johnston, Emergency Service Coordinator Approved by: Chris Escobedo, Community Resources Director CONSENT CALENDAR ITEM NO. 7 79 80 RESOLUTION NO. 2018 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AUTHORIZING APPLICATION AND DESIGNATING THE CITY MANAGER OR HIS/HER DESIGNEE AS AUTHORIZED AGENT FOR THE EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM OFFERED BY THE DEPARTMENT OF HOMELAND SECURITY & FEMA AND ADMINISTERED BY THE CALIFORNIA OFFICE OF EMERGENCY SERVICES WHEREAS, the Department of Homeland Security (DHS) & FEMA annually offer the Emergency Management Performance Grant Program (EMPG) to local governments administered by the California Office of Emergency Services (Cal OES) through all counties; and WHEREAS, the Riverside County Emergency Management Department (EMD) has requested that all jurisdictions apply for Emergency Management Performance Grant Program assistance to further the State of California's (State) efforts to prepare for natural and man-made disasters and terrorism related impacts to our communities; and WHEREAS, in furtherance of this authority Cal OES is required to establish procedures governing the application, awarding, and management of the grant; and WHEREAS, Grant Application procedures require an Applicant's governing body to authorize by resolution its approval for submittal of the Grant Application, and the designation by job title of the individual authorized to execute all Grant documents on behalf of the City of La Quinta (City); and WHEREAS, if awarded, the City will enter into a Grant Agreement with Riverside County and Cal OES for implementation of said Grant(s). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. Authorizes the submittal of application(s) to Riverside County EMD for EMPG grants for which the City is eligible. SECTION 2. The City Manager or City Manager’s Designee as Applicant Agent is hereby authorized and empowered to execute in the name of the City of La Quinta all documents related to this grant, including but not limited to, 81 Resolution No. 2018- Emergency Management and Homeland Security Grant Application Adopted: May 1, 2018 Page 2 of 2 applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project. SECTION 3. This authorization is effective for May 15, 2018 through May 15, 2023; time period not to exceed five (5) years from date of adoption. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 1st day of May, 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: __________________________________________ PAM NIETO, Deputy City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: _______________________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California  82 City of La Quinta CITY COUNCIL MEETING: May 1, 2018 STAFF REPORT AGENDA TITLE: APPROVE WORK AWARDED TO SOUTH VALLEY ELECTRIC AND AUTHORIZE TWENTY THOUSAND DOLLARS IN FUNDS CONTINGENT ON FUTURE PROJECTS RECOMMENDATION Approve work awarded to South Valley Electric and authorize a twenty thousand dollar contingency fund for potential 2017/18 projects. EXECUTIVE SUMMARY Per the purchasing policy, the Council must approve vendor/contractor payments that exceed $50,000. In March 2018, South Valley Electric (SVE) was the only responsive contractor who bid to replace the copper wiring at the La Quinta Sports Complex, La Quinta Park, and Colonel Mitchell Paige Field. The lights at Seasons Dog Park, Adams Park, and La Quinta Park are scheduled for LED light bulb replacement and SVE was the lowest responsive bid. Staff requests approval for an additional $20,000 for future projects should SVE be awarded additional work during the current fiscal year. FISCAL IMPACT The combined cost to replace the copper wire replacement was $59,026; funds are available in the Parks Vandalism/Graffiti account (101-3005-60423). The cost to purchase the LED bulbs is $33,350; funds are available in the Parks Materials/Supplies account (101-3005-60431). Since SVE has been the lowest responsive bidder, staff requests Council authorization to fund an additional $20,000 of work with SVE, should SVE be the lowest responsive bidder on other projects in 2017/18. BACKGROUND/ANALYSIS Copper wiring was replaced five times due to theft, twice at La Quinta Sports Complex, and La Quinta Park, and once at Colonel Mitchel Paige. In order to keep these fields functioning, staff solicited bids and commissioned this work. SVE was the only responsive CONSENT CALENDAR ITEM NO. 8 83 contractor. The purchasing policy requires Council approval for purchases and/or contracts over $50,000; since this work exceeded this amount, staff is seeking Council approval. The lights at Seasons Dog Park, Adams Park, and La Quinta Park are at the end of their useful life and are scheduled for LED light bulb replacement. Again, SVE was the lowest responsive bidder and staff recommends purchasing the LED bulbs through SVE. Staff is requesting an additional authorization to fund an additional $20,000 of work with SVE, should SVE be the lowest responsive bidder on other projects in 2017/18. ALTERNATIVES Staff does not recommend an alternative since SVE has proven to be the lowest responsive bidder. Prepared by: Dianne Hansen, Management Assistant Approved by: Steve Howlett, Facilities Director 84 City of La Quinta CITY COUNCIL MEETING: May 1, 2018 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 3 WITH CONVERGEONE FOR MICROSOFT OFFICE 365 IMPLEMENTATION SERVICES RECOMMENDATION Approve Amendment No. 3 with ConvergeOne for Microsoft Office 365 implementation services and authorize the City Manager to execute the Amendment. EXECUTIVE SUMMARY On March 3, 2018, the Council approved a three-year licensing agreement for Microsoft Office 365. The City’s goal is to have a seamless conversion to Office 365 with little to no impact on customers. This exceeds staffs' current capabilities. ConvergeOne manages the City’s information technology systems and has teams dedicated to Office 365 conversion. Amendment No. 3 (Attachment 1) would utilize their expertise for a final project completion in June 2018. FISCAL IMPACT The one-time cost is $29,500. Funds are available in the Information Technology Fund (502-0000-60104). BACKGROUND/ANALYSIS The City has used Microsoft systems and programs for more than twenty years. The data for the current system has been stored on-site with servers that are approaching end of life. Office 365 is Software as a Service (SaaS) that provides cloud-based file repository, enhanced security features, new productivity and collaboration tools, and future integration of a cloud phone system. ConvergeOne will migrate the City’s data from on-site storage to the cloud server. They will utilize best practices; create a hybrid environment; and, ultimately fully convert the City onto the cloud server. Key deliverables include: Deploy a project team, CONSENT CALENDAR ITEM NO. 9 85 Perform an Office 365 Health Assessment to review current infrastructure health and system configuration, Configure and validate components as required by O365 design, Cut over to the O365 cloud system, and Train on-site staff on administration and troubleshooting. The project will be completed by the end of June 2018. Since ConvergeOne manages the City’s technology systems, they will be leveraging the current contracted support for this project. ALTERNATIVES The Council could not elect to retain this vendor to complete the project. This approach would not be ideal as it may result in disruption of service levels. Prepared by: Chris Escobedo, Community Resources Director Approved by: Frank J. Spevacek, City Manager Attachments: 1. Amendment No. 3 86 Rev. 7/28/2017 AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH CONVERGEONE, LLC. (formerly SIGMANET, INC.) This Amendment No. 3 to Professional Services Agreement with ConvergeOne, LLC. (formerly SIGMAnet, Inc.) ("Amendment No. 3") is made and entered into as of the ______ day of May, 2018 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and ConvergeOne, LLC, a California Limited Liability Company (“Consultant”). RECITALS WHEREAS, on or about March 3, 2015, the City and Consultant entered into a Professional Services Agreement (Agreement) to provide comprehensive technology services for the City for a term expiring on June 30, 2016; and WHEREAS, on or about May 31, 2016, the City and Consultant agreed to amend the existing Agreement (Amendment 1) to extend the term of service for one additional year expiring on June 30, 2017; and WHEREAS, on or about July 1, 2017, the City and Consultant agreed to amend the existing Agreement (Amendment 2) to extend the term of service for one additional year expiring on June 30, 2018; and WHEREAS, the City wishes to amend the Scope of Services by adding the development of a hybrid environment and migration of the City’s current local Exchange to a secured Government Office 365 tenant; and WHEREAS, these additional services will be provided for a total compensation amount of $29,500.00; increasing the total Contract Sum in the amount of $186,100.00; NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1.Section 1.1 Scope of Services is amended to read as follows: 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to the migration of the City’s current local Exchange to a secured Government Microsoft Office 365 tenant for fiscal 87 Rev. 7/28/2017 year 2017/18, as specified in the “Scope of Services” attached hereto as Exhibit A and incorporated herein by this reference (the “Services”). Consultant represents and warrants that Consultant is a provider or first-class services and Consultant is experienced in performing the Services contemplated herein and, in light of such status and experience, Consultant covenants that it shall follow the highest professional standards in performing the Services required hereunder. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances. 2. Section 2.1 – Contract Sum is amended to read as follows: 2.1 Contract Sum. For the Services rendered pursuant this Agreement, Consultant shall be compensated in accordance with Exhibit B (the “Schedule of Compensation”) in a total amount not to exceed One Hundred Eighty-Six Thousand One Hundred Dollars ($186,100.00) (the “Contract Sum”), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Consultant’s rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by City; Consultant shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Consultant’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement. 2. Exhibit A – Scope of Services is amended as attached in Exhibit A. 3. Exhibit B – Deliverables and Budget is amended as referenced in Exhibit A. 4. Exhibit C – Schedule of Performance, is hereby deleted. In all other respects, the original Agreement shall remain in effect. 88 Rev. 7/28/2017 IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 3 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation Dated: Frank J. Spevacek, City Manager ATTEST: Monika Radeva, Deputy City Clerk APPROVED AS TO FORM: William H. Ihrke, City Attorney CONVERGEONE, LLC., a California Limited Liability Company Rick Bilek, Director of Pro-Service Operations 89 90 [Publish Date]Strategic Products and Services - Proprietary Not for disclosure outside of [Client] CITY OF LA QUINTA Scope of Work 4/17/2018 Valid for 60 days 91 1 Scope of Work © Copyright 2017. Private and confidential. INTRODUCTION ConvergeOne appreciates your partnership. This Statement of Work (SOW) defines the tasks that must be accomplished to complete your project. The SOW is a collaborative document defining the responsibilities of both ConvergeOne and the City of La Quinta (client) team. Please review this document carefully to ensure that the City of La Quinta team has a complete understanding of the implementation process and critical dependencies shared with ConvergeOne. Key Results Create a hybrid environment and migrate approximately 1500 Exchange objects to Office 365. Solution Overview The City of La Quinta has begun their cloud transformation project. There are approximately 165 users utilizing Exchange 2010 on premise. The City of La Quinta has secured a Government Office 365 tenant in order to migrate Exchange from on premise to online. As the mailboxes are moved from the on-premises environment. In addition, Azure Active Directory Sync will be deployed for identity sync. SERVICES + DELIVERABLES ConvergeOne Responsibilities ConvergeOne will be responsible for the following tasks and deliverables associated with this project. ConvergeOne Responsibilities  Perform an Office 365 Health Assessment to review current infrastructure health and configuration: o Directory Synchronization o Azure AD Sync  Configure and validate components as required based on O365 design Exchange  Perform an Exchange Online Readiness Assessment to identify potential solution blockers and recommended remediation actions 1 1 Customer is responsible for implementing recommended remediation actions discovered during assessment. ConvergeOne may assist with remediation upon completion of a project change order if required. 92 2 Scope of Work © Copyright 2017. Private and confidential.  Perform an Baseline Health Assessment to review current infrastructure health and configuration: o Up to one (1) Active Directory Forest o Up to one (1) Exchange Site(s)1 o Up to one (1) Exchange Online Tenant  Deploy, configure, and validate components as required based on Health Assessment and Design Workshops: o Up to one (1) Exchange Online tenant(s) o Up to one (1) Exchange 2010 Hybrid Site(s)  Cut over Exchange Client Access Services (CAS) o Includes up to one (1) cut-over event(s) o Cut over may be performed during a maintenance window outside normal business hours  Knowledge transfer throughout project plus up to four (4) hour(s) of operations and administrative training with the following agenda via Skype for Business Meeting and record for distribution: o Exchange Online Administration Tools o Logging and Troubleshooting o Moves, Adds, Changes o Top Support Issues  Migrate up to one thousand five hundred (1500) mailboxes with archives (includes user and shared)2 o Users will be migrated in up to two (2) cut-over event(s) o Provide tier-3 support escalation to the support team for up to 1-day after each user cut-over event City of La Quinta Responsibilities  Designate a single point of contact for ConvergeOne. This individual will:  Thoroughly understand the business requirements and technical environment.  Be authorized to make timeline, configuration, and workflow decisions.  Ensure and document that all client-provided accountabilities are prepared.  Act as interface between ConvergeOne and the client personnel that will perform activities associated with this project.  Sign and return an acceptance certificate or other document evidencing acceptance of the completed milestone and/or solution. 1 Exchange site is defined as any location where Exchange Server/Components are installed. Configuration and validation of an Exchange Site includes up to 10 Exchange Servers (any role), guidance on up to two (2) load balancer VIPs, and up to twenty (20) mailbox databases. 2 Mobile connectivity for mailboxes may not be available to end-users until their devices have been enrolled into Intune. 93 3 Scope of Work © Copyright 2017. Private and confidential.  Assign additional knowledgeable client resources as required to fulfill client accountabilities as part of the overall solution deployment.  Verify and complete forms and questionnaires from ConvergeOne consultants or engineers in a timely fashion.  Provide access to facilities, rooms and personnel as necessary to perform ConvergeOne responsibilities based on agreed upon schedule.  Complete and submit any internal change control documentation. ConvergeOne will provide references to documentation detailing any required changes.  If requested, provide comprehensive documentation for existing network and system deployments, including physical and logical schematics, prior to service commencement.  Once a project timeline is agreed upon by both parties, the client will provide ConvergeOne with written advanced notice of schedule changes. Unless otherwise agreed to by both parties, failure to notify ConvergeOne of schedule changes in writing (email, fax, etc.) within 2 business days will result in a project change order. Delays necessitated by the client may result in a project change order. Out of Scope  Migration of Personal Storage Table (.pst)  Information Rights Management  Migration of mail archived using a third-party solution  Office 365 ProPlus Deployment  Troubleshooting issues related to the network infrastructure is out of scope for this proposal and will be billed separately on a time and materials basis.  Configuration, firmware updates, or troubleshooting of devices purchased through a vendor other than ConvergeOne will be billed separately on a time and materials basis.  Licensing is not included in this proposal. The City of La Quinta owns or will purchase all required licensing.  Quality of Service detailed configurations for network equipment are not included in this proposal.  Configuration changes to third-party systems not listed in this proposal. Deliverables The following table describes the deliverables included as part of this proposal: Name Description Project Schedule Describes the project tasks dependencies and timeline for a completion of milestones Exchange Health Assessment Report Summary report on the organizations current readiness for Exchange Online including potential blockers and remediation Exchange Design and Migration Summary Document covering site architecture/requirements, Exchange features design decisions and user/client migration 94 4 Scope of Work © Copyright 2017. Private and confidential. Test Matrix Excel Workbook matrix of test cases results used to validate the solution Administrator Training(s) Recorded session of administrator training covering tenant administration, troubleshooting, and support management. Adoption Success Plan(s) Describes adoption success factors, scenarios and activities and workloads planned for the project Exchange Mailbox Migration Results Report(s) Excel Workbook documenting the per user results of a mailbox migration event Table 1: Deliverables PROJECT TIMELINE EXPECTATIONS Approximately 5 business days after signed acceptance of this SOW, ConvergeOne will assign project resources and schedule a project kick-off meeting. The project kick-off may not take place immediately. Project start times depend on the availability of ConvergeOne and customer resources. The expected duration of this project has been budgeted at 120 hours from the time of kick-off to completion. If the project exceeds this timeframe, a project change request may be required to extend the engagement, resulting in additional fees. PROJECT LOCATIONS Services and other deliverables will be provided to the locations defined below:  Remote The Project location list identifies where ConvergeOne has implementation responsibilities. The ConvergeOne services identified in this SOW are intended to fulfill the implementation requirements of the proposed solution. PROJECT METHODOLOGY ConvergeOne will provide Project Management Services to help you effectively manage the project and control risks in the deployment. ConvergeOne will designate a Project Manager who will act as the single point of accountability for all ConvergeOne contract deliverables for the duration of the Project. 95 5 Scope of Work © Copyright 2017. Private and confidential. Microsoft Solutions Framework ConvergeOne follows the Microsoft Solution Framework (MSF) for project delivery. The MSF is an adaptable approach that enables technology project success by aligning business and technology goals. Key elements include an iterative delivery process, clear project metrics, proactive risk management, and effective response to change. The diagram to the right depicts ConvergeOne’s methodology. Project Management ConvergeOne will designate a Project Manager (PM) responsible for overseeing the project. Once the contract is signed and accepted by ConvergeOne, this individual will act as the client’s single point of contact for all planning and issues related to solution delivery. The ConvergeOne PM will work closely with the client to guide the implementation and work on a mutually agreed upon schedule. The ConvergeOne Project Manager will setup a secure SharePoint site hosted by ConvergeOne for all documentation relating to the project. The site will remain active and accessible by the client after the project completion. The ConvergeOne Project Manager is responsible for the following: Conduct internal (ConvergeOne) and joint ConvergeOne/Client meetings Develop project plan, including activities, milestones, roles and responsibilities Schedule and manage required ConvergeOne resources and partners Conduct Issue and Risk Management Provide agenda and meeting notes Track customer and ConvergeOne project deliverables Manage Change Requests and any associated billing with the client Manage Project Closeout process, punch list and client acceptance Project Meetings The following schedule of meetings will be used to review project status. The required roles and participation will be defined during project kick-off. Type Goals Frequency ConvergeOne Roles Activity Owner Project Status Talk to status of the project, track the key milestones and blockers Weekly Project Manager Project Lead Project Manager Table 2: Project Meetings 1. Envision 2. Plan 3. Build4. Stabilize 5. Deploy 96 6 Scope of Work © Copyright 2017. Private and confidential. Project Completion ConvergeOne will make commercially reasonable efforts to complete the activities described in the Project Proposal section as limited by the assumptions described in this document and client’s performance of responsibilities pursuant to the Client Responsibilities section above. Client will be responsible for acknowledging delivery of the project by signing a Project Acceptance document after this engagement. If ConvergeOne is not notified of any problems with the work within 5 business days of the completion of the engagement, the services delivered will be deemed accepted. Change Control Procedure Despite good project planning, design and review, project plans often require some degree of change at some point. These changes are handled using Change Order requests, which must be agreed upon by all parties to the contract before such work can be performed. Either ConvergeOne or the client may initiate a Change Order for any deliverable, work requirement, assumption or dependency that is part of the project. All requests must be in writing and handled by the ConvergeOne Project Manager. ConvergeOne will review the change and provide pricing as applicable before proceeding. The ConvergeOne Project Manager may also engage project team members to assess the impact of the change. Agreed changes must be approved in writing by an authorized representative of the client, via email or a modified purchase order. BILLING MILESTONES Milestone Description Deliverables Fee 1 Design and Configuration  Project Schedule  Exchange Health Assessment Report  Exchange Design and Migration Summary  Test Matrix $24,500 2 User Migration  Administrator Training(s)  Adoption Success Plan(s)  Exchange Mailbox Migration Results Report(s) $5,000 Total Fees $29,500 Table 3: Billing Milestones 97 7 Scope of Work © Copyright 2017. Private and confidential. ConvergeOne is proposing this project on a fixed-cost basis with the project price listed above. Milestone completions will be presented to the client for signoff. Terms are net due within 30 days of receipt. The Client will have access to ConvergeOne’s secure customer portal to review progress and documentation related to the project. Travel and Expenses By agreement between the client and ConvergeOne, if this engagement requires travel by any ConvergeOne employee, ConvergeOne will submit the expenses (and applicable receipts) on an invoice payable by the client as follows:  Auto mileage: Current standard IRS reimbursement rates apply  Airfare: Actual cost  Lodging: Actual cost  Car Rental: Actual cost  Meals: Actual Cost GENERAL ASSUMPTIONS Please review this SOW carefully to ensure all contracted for services are included. If a product or service is not described within this SOW, you should assume it is not included. Contact your ConvergeOne representative with any questions or concerns. Service Delivery Assumptions Services included within projects are always designed and priced to occur over consecutive days. Projects requiring multiple site visits and/or intervals of inactivity between events must be noted as such prior to acceptance of this SOW. The Project Team has some discretion within these matters but has limitations regarding resource commitments over weekends and Holidays. It is the client’s responsibility to notify ConvergeOne if the site requires any specialized training/access for personnel and/or Union trades for any tasks associated with this SOW. Notification of requirements must take place prior to quote. All additional costs for post- quote changes or additional site strictures requiring specialized training or Union Labor shall be chargeable to the client. Additional Assumptions:  All work will be scheduled in advance. This consulting engagement does not include on- call or emergency support services. ConvergeOne provides a separate 24x7 priority support contract for emergency service.  Scheduled requests shall be made with prior notice of at least 2 business days.  Engineering scheduling requests are subject to resource availability.  ConvergeOne will provide a best-effort response for “ad hoc” (unscheduled) requests. 98 8 Scope of Work © Copyright 2017. Private and confidential.  In the event Customer requests that an ConvergeOne engineer remain on “standby” during a change-control window or other specific time, a standby fee will apply; ConvergeOne will submit a project change order for this fee. All work will take place during US Business hours unless otherwise noted During this project, the client agrees not to make unauthorized changes to the environment. If the client decides to make changes and these changes result in rework, the client will be billed on a T&M basis for diagnosis and remediation of issues related to the unauthorized changes. ConvergeOne will not be held responsible or liable for security breaches that occur outside of our control. This includes, but is not limited to, application vulnerabilities, malicious activity, or attacks on the client’s network. Unless otherwise agreed to by the parties, the client will respond within two business days of ConvergeOne’s request for documentation or information needed for the project. Delays caused by the lack of site readiness or the client’s failure to meet any responsibilities specified in this Statement of Work shall be billed at time-and-materials rates, including travel and other expenses. Any additional costs incurred by the client because of delays shall be the sole responsibility of the client. The client will provide ConvergeOne with independent remote access to networks and systems associated with this project using VPN or other technologies agreed upon by both parties. The client will provide full administrative-level account access privileges when recommended or required by vendor documentation for all devices and domains directly related to the project. Any additional costs incurred by delays or inability to provide such access will be the sole responsibility of the client. 99 9 Scope of Work © Copyright 2017. Private and confidential. CLIENT SIGNATURE By signing below, the authorized representative of City of La Quinta acknowledges that the appropriate ConvergeOne Account Executive has discussed the Statement of Work with the client, that both parties understand the mutual commitments required for a successful project, and that the client agrees with the project Statement of Work. Thank you for choosing ConvergeOne! We appreciate your business and look forward to ensuring your total satisfaction for years to come. Pre-Project: This document serves as an Attachment to the ConvergeOne Terms and Conditions at or to the bona fide written agreement between the client and ConvergeOne. City of La Quinta ConvergeOne Signature Print Name Title Date 100 10 Scope of Work © Copyright 2017. Private and confidential. APPENDICES – OPTIONAL 101 11 Scope of Work © Copyright 2017. Private and confidential. SOW REVISION NOTES Package Owner: Shawn Landau Notes pertaining to this SOW: Date Entered By Note Table 4: Revision Notes 102 Rev. 7/28/2017 Exhibit B With the exception of compensation, Additional Services provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Consultant under this Agreement in Fiscal Year 2017/18 is One Hundred Eighty-Six Thousand One Hundred Dollars ($186,100.00) (“Contract Sum”). The Contract Sum shall be paid to Consultant in monthly installment payments and in an amount identified in Consultant’s Schedule of Compensation attached hereto in Exhibit A for the work tasks performed and properly involved by Consultant in conformance with Section 2.2 of the Agreement. 103 104 City of La Quinta CITY COUNCIL MEETING: May 1, 2018 STAFF REPORT AGENDA TITLE: APPROVE WORK AWARDED TO VERMILLION ENVIRONMENTAL AND AUTHORIZE TWENTY THOUSAND DOLLAR CONTINGENCY FUND FOR FUTURE DUST CONTROL AT SILVERROCK RECOMMENDATION Approve work awarded to Vermillion Environmental and authorize twenty thousand dollar contingency fund for future dust control at SilverRock. EXECUTIVE SUMMARY Per the purchasing policy, the Council must approve vendor/contractor payments that exceed $50,000. In March 2018, Vermillion Environmental was the lowest responsive contractor for the application of dust (PM10) control at the SilverRock undeveloped property. Within a twoweek period, three high wind events occurred and required an additional water truck and PM10 product at SilverRock. Staff requests approval for an additional $20,000 for potential applications and services. FISCAL IMPACT The combined cost for the multiple applications of PM10 product and on-call water truck services is $51,868; a budget adjustment in the amount of $50,000 from unassigned reserves is requested to increase the PM10 Dust Control account (101-7006-60146). This adjustment is inclusive of an additional $20,000 for future potential wind events BACKGROUND/ANALYSIS In March 2018, the Director of Grounds at the Hideaway community requested the weeds be removed from the undeveloped SilverRock property along Jefferson Street. The request was made due to the large amount of tumbleweeds blowing into the Hideaway landscape during wind events. A contractor was approved by the City to mow the vegetation and Vermillion Environmental was approved to stabilize the exposed ground for PM10 control. CONSENT CALENDAR ITEM NO. 10 Three high wind events occurred in the first two weeks of April 2018. These events required continuous water truck operation and additional PM10 product to be applied throughout the property. Vermillion Environmental was the only contactor available to mobilize during this period. Staff is requesting authorization for an additional $20,000 for dust control. ALTERNATIVES Staff does not recommend an alternative since Vermillion Environmental was the lowest responsive bidder. Prepared by: Steve Howlett, Facilities Director Approved by: Frank Spevacek, City Manager City of La Quinta CITY COUNCIL MEETING: May 1, 2018 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT WITH SUPERION, LLC FOR TRAKiT SOFTWARE HOSTING, MAINTENANCE, AND ENHANCEMENT SERVICES RECOMMENDATION Approve Amendment No. 1 to Contract Services Agreement with Superion, LLC in the amount of $79,145 for TRAKiT software hosting, maintenance, and enhancement services; and authorize City Manager to execute the amendment. EXECUTIVE SUMMARY In October 2013, the City entered into an agreement with CRW Systems for an integrated software solution (TRAKiT) to electronically process and track all development related permits. CRW Systems was subsequently purchased by Superion, LLC. Amendment No. 1 facilitates additional services. FISCAL IMPACT The cost for the additional services is $22,050, and the cost for the annual hosting fee is $57,095 ($79,145 total). Funds are budgeted in the Information Technology Fund (502-0000-60301) for the additional services ($22,050), and the annual hosting fee will be requested in the 2018/19 budget. BACKGROUND/ANALYSIS In October 2013, following a thorough Request for Proposals and selection process, TRAKiT software was selected as the City’s integrated permit software platform for The Hub. CRW Systems was subsequently purchased by Superion, LLC. Staff has identified the need for additional services that would be provided per Amendment No. 1 as follows: Additional remote capacity to facilitate uploading reports, adding data and managing reports, Capacity to insure seamless integration with the City’s Laserfiche software, and e-check integration to facilitate electronic interface with the City’s bank. BUSINESS SESSION ITEM NO. 1 107 Exhibit B to Amendment No. 1 presents the Project Cost Summary. Please note that while a maximum compensation of $79,145 is listed, a cost schedule is presented for five additional years (2019/20 – 2023/24). The 2013 contract term is five years with an option to extend for an additional five years. When the 2013 contract was negotiated, the annual cost for the initial five-year term and the optional five-year extension were identified. If the City elects to exercise the extension, the schedule outlined for 2019/20-2023/24 would be the annual maintenance and license costs. ALTERNATIVES Council may elect not to approve Amendment No. 1, which would limit customer service delivery options. Prepared by: Angelica Zarco, Global Systems Integration Manager Approved by: Frank J. Spevacek, City Manager Attachment: 1. Amendment No. 1 108 Rev. 7/28/2017 AMENDMENT NO. 1 TO AGREEMENT WITH SUPERION, LLC This Amendment No. 1 to Agreement with SUPERION, LLC ("Amendment No. 1") is made and entered into as of the 17th day of April, 2018 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and SUPERION a Limited Liability Corporation (“Consultant”). RECITALS WHEREAS, on or about October 7, 2013, the City entered into an Agreement with CRW Systems Inc. to provide Software Hosting and Maintenance services for the City. The term of the Agreement expires on October 7, 2018; and WHERAS, via acquisition, SUPERION, LLC. is the successor in interest to CRW Systems, Inc. WHERAS, the initial term of the Agreement, Section A.4 (TERM), remains unchanged and expires on October 7, 2018; and WHEREAS, the City is utilizing Consultant for additional services related to Non- Shared Hosted Environment and e-Check integration; WHEREAS, all other Sections and Exhibits of the Agreement remain unchanged except Section D.1 and Exhibits A and C as written below; and WHEREAS, the total Agreement amount, Section D.1 “COMPENSATION & FEES”, is hereby amended to an amount not to exceed Seventy-Nine Thousand One Hundred Forty-Five dollars ($79,145); and NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1.Section D.1 is amended to read as follows: Section D.1 COMPENSATION & FEES Client agrees to compensate CONSULTANT for professional services rendered under this Agreement in accordance with Exhibit “C” (the “Project Cost Summary”) in a total amount not to exceed Seventy-Nine Thousand One Hundred Forty-Five dollars ($79,145), which amount is inclusive of all labor and materials associated with this Project as specified in Exhibit C (the “Project Cost Summary”). The ATTACHMENT 1 109 Rev. 7/28/2017 contract price does not include any changes to the Project as may be requested by CLIENT and incorporated into the Project pursuant to a written request by CLIENT’s representative as provided in Section I.2 of this Agreement (the “Client Representative”). CONSULTANT agrees to provide on a monthly basis an itemized report showing amounts billed to CLIENT. 2.Exhibit A – Scope of Services is amended as attached in Exhibit A, adding ADDITIONAL SERVICES Section. 3.Exhibit C – Project Cost Summary is amended as attached in Exhibit C. In all other respects, the original Agreement shall remain in effect. IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 1 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation Dated: FRANK J. SPEVACEK, City Manager City of La Quinta, California ATTEST: MONIKA RADEVA, Deputy City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California CONSULTANT: SUPERION, LLC. By: Name: Tom Amburgey Title: General Manager Date:. 110 Rev. 7/28/2017 Exhibit A Scope of Services ADDITIONAL SERVICES J. Non-Shared Hosted Environment CONSULTANT shall provide upgrade to a non-shared hosting solution to ensure that the CLIENT may connect their network devices to the hosted environment. The non-shared hosting solution being offered will address the following needs for the CLIENT: J.1 Deliverable: CONSULTANT will provide a unique subnet to facilitate the hardware-to-hardware VPN connection. CLIENT is responsible for providing a network device that can connect to the VPN provided within the TRAKiT hosted environment. (1) Ability to Upload Reports to the Test Server (Environment) SQL Services Report Server (SSRS) (2) Ability to request that UPDATE Statements, STORED Procedures, ALTER Tables and CREATE Tables be executed once approved by CONSULTANT. Note: CONSULTANT will not approve of procedures that may affect the referential integrity of TRAKiT data. (3) Ability to Add data to User-defined fields. (4) Ability to request that Reports are uploaded to the Production Server (Environment) SQL Services Report Server (SSRS) (5) Maintain Laserfiche integration ability via new VPN connection K. eTRAKiT, e-Check Integration K.1 Deliverable: CONSULTANT will install/configure the eTRAKiT payment plugin interface to process eCheck payments for the agency’s bank gateway. Interface will be available to the eTRAKiT customer when checking out to pay fees. (1) CLIENT will obtain and provide to CONSULTANT two gateway accounts (one for test purposes, one for production purposes) within 10 business days of request. (2) CLIENT will provide to CONSULTANT all convenience fee requirements within 10 business days of request. (3) As necessary, and to facilitate CONSULTANT’s ability to deliver the solution, the agency will facilitate contract with the selected vendor within 3 days of request. (4) Prior to scheduling this integration, the agency will provide credentials from the agency’s banking gateway of choice. 111 Rev. 7/28/2017 Exhibit C Project Cost Summary With the exception of compensation for Additional Services, provided for in Section E.1 of this Agreement (the “Requirements of Written Change Orders”), the maximum total compensation to be paid to Contracting Party under this Agreement is Seventy Nine Thousand One Hundred Forty Five Dollars ($79,145) (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in installment payments as provided in Section E.2 of this Agreement (the “Payment for Additional Work”). Total Amount of License Fees, Hosting Fees, Professional Services and Maintenance for TRAKiT non-shared server Work and eTRAKit/eCheck API implementation. *Detailed Superion Quotes 29084/27058 given to City: -----------$22,050 The following are intended to replace current maintenance obligations, incorporating new product & hosting orders. TRAKiT Annual Maintenance Fee plus hosting fee - 18/19:20 Users * $57,095 TRAKiT Annual Maintenance Fee plus hosting fee - 19/20:20 Users * $65,325 TRAKiT Annual Maintenance Fee plus hosting fee - 20/21:20 Users * $66,091 TRAKiT Annual Maintenance Fee plus hosting fee - 21/22:20 Users * $66,896 TRAKiT Annual Maintenance Fee plus hosting fee - 22/23:20 Users * $67,741 TRAKiT Annual Maintenance Fee plus hosting fee - 23/24:20 Users * $68,628 Annual Maintenance with Hosting Fee - Annual Maintenance Fees are due on the Anniversary of Original System Acceptance. *Cost increase of 5% annually for Non-shared hosted environment and e-check annual maintenance services only. 112 City of La Quinta CITY COUNCIL MEETING: May 1, 2018 STAFF REPORT AGENDA TITLE: ELECTRONIC RECORDS MANAGEMENT 2017/18 UPDATE RECOMMENDATION Receive the 2017/18 electronic records management update. EXECUTIVE SUMMARY In 2017/18 the City upgraded its Laserfiche electronic records management software, which allowed staff to automate transferring records into Laserfiche and develop easy-to-use custom searches. Staff also embarked upon a five-year initiative (Attachment 1) to convert paper records to electronic records to achieve “paperless government” by 2023. FISCAL IMPACT – None. BACKGROUND/ANALYSIS In 2017/18 staff implemented upgrades to the City’s electronic records management software. The result was launching a public document records portal accessible through the City’s web page and automating related processes. Staff also embarked upon a five-year commitment to achieve paperless government by 2023. The City Clerk’s Office has been managing a variety of cross-departmental activities to: organize and clean out paper records, manage vendor paper record scanning, transfer the scanned records to Laserfiche, index each record for easy retrieval, build custom searches, and publish this data on the City’s public document portal – Laserfiche WebLink Welcome Page. Listed below are the records that have been digitized from paper files and are now available to the public and staff; relevant statistics are presented in Attachment 2. Code Compliance – completed October 2017 Home Occupation Permits Notices of Pendency Notices of Release STUDY SESSION ITEM NO. 1 113  Public Works – completed November 2017  Engineering plans and maps  Lot Line Adjustments  Parcel Mergers  Planning – completed December 2017  Sign Programs  Historic resource properties  Minor Use Permits  Minor Adjustments  Building – 85% completed January through April 2018  Building Permits  Engineering – completed February 2018  Traffic signal intersections – plans, maintenance logs, and timing sheets  City Documents – completed February 2018  Ordinances. Infrastructure for on going electronic records management and maintenance has also been established, including processes to accommodate future growth and upgrades, process automation, and custom searches for each record type. Completed activities include:  A centralized public portal to access City documents and information  Standardized searches  Simple access to related records  3-clicks or less access  24/7 public access In 2018/19, configuration for searchability of the following digitized records in Laserfiche will be completed:  City Clerk  Agreements  Insurance  Resolutions  Publication certificates  Building  Building plans  Planning  Specific plans  Environmental documents 114 The 2018/19 Work Program also entails:  Developing reports to track contract and insurance certificate renewals  Developing interactive maps for assessment districts and specific plans  Establishing a virtual relationship with TRAKiT (permitting software) to automate transferring web-issued permits into Laserfiche  Responding to public records requests through Laserfiche  Increasing awareness of the public portal  Staff training  Exploring additional software features to further streamline and enhance electronic records management Prepared by: Monika Radeva, Deputy City Clerk Approved by: Frank J. Spevacek, City Manager Attachments: 1. Five-year timeline for electronic records management citywide 2. Statistical data – converted paper records to electronic 115 116 FACILITIESPermitsPlansTract &Parcel Maps"J" drivePermits & StudiesCapital Improvement ProjectsProjectsPermitsProjectsSingle Family DwellingResidential Final Tract MapsGradingIn-Progress Projects Art in Public Places Signs - TemporaryTemporary Tract MapsAdditionsCommercial Final Parcel MapsExcavationCompleted ProjectsVeterans' Art Signs - PermanentTemporary Parcel MapsRemodelCity Facilities Precise Grading PlansEncroachment City ProjectsPark Studies Minor AdjustmentsSite Development PermitsPoolsRough Grading PlansMobile HomeTraffic Signal IntersectionsParksLot Line AdjustmentsEnvironmental AssessmentsWalls / FencesStreet ImprovementsMobile HomeTemporary Use Permits Zone ChangesRoofsDrainage ImprovementsLot Line AdjustmentsVillage Use PermitsSpecific PlansGaragesSewer ImprovementsParcel MergersModifications by Applicant Conditional Use PermitsSewerWater ImprovementsHydrology StudiesReversion to AcreageSign ProgramsElectricalSurvey MapsSoils ReportsMinor Use PermitsGeneral Plan AmendmentsPlumbingLandscape SpecificationsParcel MergersPreliminary ReviewsDemolitionHistoric Resources PropertiesStreet Name ChangesCommercialFinal Landscaping PlansDevelopment AgreementsBUILDINGENGINEERINGPLANNINGJul 2017 -Dec 2018Building Permits 85% CompletedJul 2017 -Dec 2018Building Plans 100% ScannedJul 2017 - Dec 2018Tract & Parcel Maps CompletedJan 2019 -Dec 2019Engineering PermitsJan 2019 -Dec 2019CIP & TrafficJan 2020 -Jun 2020Facilities ProjectsJul 2020 -Jun 2021Planning PermitsJul 2021 -Jun 2023Planning ProjectsConversion of La Quinta's Legacy Paper Records to Electronic5-Year Schedule (2017 - 2023)Records date from 1982 through 2018117 118 Paper Pages Scanned Number of Records Number of Boxes Home Occupation Permits 14,240 4,500 8 Notices of Pendency & Release 3,500 700 1 Engineering Plans & Maps 22,000 2,500 N/A Lot Line Adjustments 5,900 581 13 Parcel Mergers 4,599 511 11 Sign Programs 840 70 N/A Historic Resources Properties 1,340 268 1 Minor Use Permits 34,110 1,137 27 Minor Adjustments 5,194 742 13 Building Permits 589,269 59,000 311 Building Plans 60,779 4,300 N/A TOTAL: 741,771 74,309 385 Code Compliance Public Works Planning Building ATTACHMENT 2 Statics - Converted Paper Records to Electronic 119 120 City of La Quinta CITY COUNCIL MEETING: May 1, 2018 STAFF REPORT AGENDA TITLE: FISCAL YEAR 2018/19 PRELIMINARY PROPOSED BUDGET RECOMMENDATION As this is a study session item, no action is recommended. EXECUTIVE SUMMARY •This first budget study session focuses on the General Fund and Internal Service Funds. A second budget study session on May 15, 2018 will cover Special Revenue Funds, Capital Funds, and Enterprise Funds of the City. •All departments evaluated budget needs based on the City’s priorities when preparing their 18/19 budgets. •Revenues (inclusive of Measure G) are approximately 2% higher when compared to the current 2017/18 budget. •The most significant increase is $1,234,900 (8%) for police contract costs and $431,000 for parks maintenance. •Without Measure G funding, expenditures are expected to exceed revenues by $6,765,713. Additional budgetary proposals total $784,000. Final budget adoption is scheduled for June 19. FISCAL IMPACT The preliminary General Fund budget projects a deficit of $6,765,713 with projected General Fund revenues of $43,709,400 (excluding Measure G sales tax) and proposed operational and capital expenditures of $50,475,113. These numbers do not include Measure G revenue which is projected to bring in an additional $8.4 million in 18/19. BACKGROUND/ANALYSIS The Budget Document The goal of the May 1 study session is to provide an overview and then allow time to meet with Council Members and other interested parties to address details that may not be easily conveyed in a study session format. Each department section contains extensive notes to explain changes from 17/18 to 18/19, and the budget format is like the prior fiscal year. STUDY SESSION ITEM NO. 2 121 Date 2018/19 BUDGET SCHEDULE April 11 Financial Advisory Commission preliminary Measure G General Fund budget overview April 17 City Council - first Capital Improvement budget study session May 1 City Council - first budget study session focused on the General Fund and Internal Service Funds May 9 Financial Advisory Commission update on the General Fund and Capital Improvement Budget May 15 City Council - second budget study session focused on all special funds and provides an update on the General Fund if needed. A second CIP budget session may also be included. June 5 City Council - third budget study session overall update on all funds and final direction on unfunded requests June 13 Financial Advisory Commission - final review of the General Fund and Capital Improvement Budget June 19 City Council - Adopt Budget Budget Timeline The budget is a puzzle put together to deliver city services to residents and visitors alike. Community input is greatly appreciated and necessary to ensure a vibrant and inclusive budget. It is our goal to use citizen input and feedback to develop the annual budget. The Financial Advisory Commission provides oversight of Measure G funds. The following budget schedule is provided to encourage citizen participation in public meetings. Attachment 1 provides a narrative of General Fund revenue and expenses, Internal Service Funds, capital improvement projects funded with the General Fund, Redevelopment Agency loan repayment to the City, reserves, and unfunded requests for consideration. Line item details for these revenues and expenses are located in Exhibit A of the Attachment. ALTERNATIVES The City Council may wish to request further information regarding specific items and then provide direction regarding the next steps in the overall budget process, which could include a second and third study session prior to budget adoption. Prepared by: Karla Campos, Finance Director Approved by: Frank J. Spevacek, City Manager Attachment: 1. Fiscal Year 2018/19 Proposed Budget Overview 122 1 | Page The proposed budget assumes continued economic stabilization and provides funding to maintain high service levels while ensuring a sound financial structure. This first budget overview provides financial information for the General Fund and four Internal Service Funds (ISFs); 18/19 budget details for Special Revenue, Capital, and Enterprise Funds will be presented on May 15. All Funds service a specific purpose or governmental accounting requirement. The General Fund funds public safety, daily operations, and supports capital improvements. In developing their budget proposals, departments were directed use the 17/18 budget as a base and formulate goals, determine upcoming projects, incorporate regulatory requirements, and identify process improvements while reducing costs whenever possible. In addition, departments identified possible trade-offs to balance resources between service and workload estimates. Overall staff endeavored to produce a preliminary budget without the use of Measure G funds, however, rising costs of public safety and needed capital infrastructure surpassed available resources by nearly $7 million. Proposed General Fund expenditures (including transfers-out from the General Fund to support operations primarily funded by restricted revenues and capital projects) total $50,475,113 and projected revenues total $52,164,400. Not including Measure G sales tax ($8,455,000), operating revenue equals $43,709,400, which produces a deficit of $6,765,713. Staff is proposing to use Measure G funds and Capital Project Savings to reduce this deficit. In 17/18, $100,000 of Measure G funds were used to fund police services; however, expenses increased by $1,046,700 from 16/17 to 17/18. The use of Measure G funds was largely mitigated by using $849,600 of prior year savings from Internal Service Funds, which are primarily funded from the General Fund. This one-time funding alternative allowed for a conservative investment of the new sales tax revenue. In addition, staff has identified $784,000 of additional expenditure proposals, which are discussed further in this report. Exhibit A to this report provides line item details for all revenues and expenditures in the General Fund and four ISFs discussed in this budget overview. FY 2018/19 Preliminary Budget Total Current Resources 52,164,400$ Less Measure G (8,455,000)$ Operating Revenue 43,709,400$ Less Operating/CIP Expenses (50,475,113)$ (50,475,113)$ Surplus/(Shortfall)(6,765,713)$ Measure G sales tax revenue has been allocated as follows in the proposed budget. Each expenditure is discussed in this report. The Financial Advisory Commission (FAC) is scheduled to meet on May 9 to discuss the proposed budget and was presented with a brief overview on April 11. 2018/19 PROPOSED BUDGET OVERVIEW Attachment 1 BUDGET SHORTFALL (6,765,713)$ MEASURE G FOR POLICE SERVICES 3,150,000$ MEASURE G FOR CAPITAL PROJECTS 3,296,113$ GENERAL FUND CAPITAL PROJECT SAVINGS 1,130,650$ CURRENT RESOURCES TO CURRENT REQUIREMENTS 811,050$ ADDITIONAL PROPOSALS (784,000)$ BUDGET SURPLUS 27,050$ Measure G Revenue 8,455,000$ Police Services (3,150,000) Capital Improvements (3,296,113) Available for Appropriation 2,008,887 18/19 Public Safety Fund Deposit (318,000) Available for Appropriation 1,690,887$ MEASURE G SUMMARY 123 2 | Page REVENUE CATEGORY 2017/18 2018/19 Tax Revenues 39,664,100            41,659,000            1,994,900              4.79% Licenses & Permits 1,299,700              1,205,900              (93,800)                   ‐7.78% Intergovernmental 7,265,000              7,045,600              (219,400)                ‐3.11% Charges for Services 1,292,200              993,200                  (299,000)                ‐30.10% Fines 266,000                  275,500                  9,500                       3.45% Use of Money  400,000                  470,000                  70,000                    14.89% Miscellaneous 510,200                  515,200                  5,000                       0.97% Transfers In 190,400                  ‐                           (190,400)                ‐100% TOTAL 50,887,600            52,164,400            1,276,800              2.45% 18/19 vs 17/18 TOP 5 2017/18 2018/19 Sales Taxes 16,776,100           17,355,000           578,900                 3.34% Hotel Tax (TOT)8,516,900             9,270,000             753,100                 8.12% Property Taxes 8,579,100             8,739,000             159,900                 1.83% Fire Property Tax 6,726,000             6,957,600             231,600                 3.33% VLF in Lieu 3,708,000             4,078,000             370,000                 9.07% TOTAL 44,306,100           46,399,600           2,093,500             4.51% 18/19 vs 17/18 GENERAL FUND REVENUES Compared to the current 17/18 budget, revenues are projected to be approximately 2.5 percent higher ($1,276,800). Revenue details are located on pages 22 to 25 of Exhibit A. The following provides an explanation for most major revenue sources. Top five revenue sources are represented in this chart and equate to 89% ($46,399,600) of total General Fund revenues ($52,164,400). Overall these five revenues are projected to increase by 4.5%. Sales Tax – Sales tax revenue is highly dependent on discretionary spending and larger purchases which are typically driven by healthy economic conditions. Compared to the 17/18 current budget, sales tax revenue is projected to increase by nearly $600,000. The proposed Measure G transaction sales tax revenue for 18/19 is $8,455,000 or 95% of the non-Measure G sales tax revenue which is budgeted at $8,900,000. Sales tax revenue is the largest revenue source for the General Fund. Transient Occupancy Tax (TOT) – Total TOT revenue inclusive of the TOT resort fee is anticipated to be $9,270,000 in 18/19 or the second largest revenue source. Hotel TOT revenue, at $6.4 million, is projected to be $353,100 more when compared to current 17/18 estimates. Stable economic conditions and expanded events continue to attract year-round tourists to the Coachella Valley. Short term vacation rental TOT is projected to increase by $335,000 to $2.4 million as compliance efforts continue with educational outreach and the use of online tracking technology. Property Tax – Property taxes (regular, “no/low”, and Redevelopment pass through) is estimated to increase by nearly 2 percent ($159,900) to $8.7 million. Property taxes are the third largest revenue source for the General Fund. Prop 8 assessment reductions have decreased from 11,581 parcels in 2012 to 4,624 parcels in 2017 and the average residential sales price for 2017 was $429,000. Fire Property Tax – Revenue budgeted in Fire Property Tax distribution is estimated to be $227,600 more than the current year. This increase directly corresponds to Fire and Emergency Operation expenditures; therefore, there is no net gain/loss to the General Fund. This revenue is dependent on City reimbursement requests from the County, interests generated from the Trust, and property tax revenue. Revenue collected over expenditures remains in the County Trust (currently at $9.4 million). License and Permits, Charges for Services, and Fines, Forfeitures & Abatements – Combined these categories are expected to decrease by 7 percent ($93,800) primarily due to sluggish residential development. It is important to remember that many of these revenues are dependent on timing of large commercial projects; if a large project comes forward (or is delayed) these numbers will vary. The City is assessing development proposals with a focus on prudent expansion and long-term economic vitality of the City. 124 3 | Page GENERAL FUND EXPENDITURES ESTIMATED  REQUIREMENTS:2017/18 Current 2018/19 Proposed 18/19 vs 17/18 EXPENDITURES: CITY COUNCIL 324,000$   308,000$                 (16,000)$              CITY MANAGER CITY MANAGER 807,460                    867,500                   60,040                 MARKETING 1,173,350                 1,199,800                26,450                 CITY ATTORNEY 460,000     485,000                   25,000                 CITY CLERK 573,340     592,100                   18,760                 COMMUNITY RESOURCES HUMAN RESOURCES 516,590                    495,650                   (20,940)                CR ADMIN 729,750                    743,900                   14,150                 WELLNESS CENTER 661,420                    647,700                   (13,720)                RECREATION PROGRAMS 366,640                    529,300                   162,660               CODE ENFORCEMENT 1,153,080                 1,156,300                3,220                   POLICE 15,879,100               17,114,000              1,234,900            FIRE 6,730,000                 6,957,600                227,600               DESIGN & DEVELOPMENT ‐                       D&D ADMIN 1,211,870                 1,179,300                (32,570)                PLANNING 549,760                    552,100                   2,340                   BUILDING 925,650                    962,100                   36,450                 THE HUB 809,160                    712,700                   (96,460)                PW DEVELOPMENT SRVCS 628,330                    734,300                   105,970               ENGINEERING SERVICES 1,360,620                 1,263,500                (97,120)                FACILITIES ‐                       PARKS MAINTENANCE 1,635,700                2,066,700               431,000               PUBLIC BUILDINGS 1,613,650                1,724,800               111,150               STREETS 8,600                       14,900                    6,300                   FISCAL SERVICES ‐                       FINANCE 1,159,860                1,149,400               (10,460)                CENTRAL SERVICES 14,779,763              9,018,463             (5,761,300)         TOTAL EXPENDITURES 54,057,693$            50,475,113$           (3,582,580)$           After Departments developed their expenditure budgets, they were evaluated for consistency, reasonableness, and compliance with policies, direction, and guidelines. The current 17/18 budget includes capital project and operating carryovers from 16/17 and one-time adjusted expenditures for land acquisition and the establishment of an OPEB Trust. Without these expenditures the 17/18 budget is $48,010,100. Proposed operational and capital expenditures including transfers out are $50,475,113 or $2.4 million more than the prior year. Expenditure details are located on pages 26 to 82 of Exhibit A. The most significant changes are discussed below. Police – The 18/19 costs are projected to increase by 8% or $1.2 million, down from the 10% projected a few months ago. The proposed budget does not decrease service levels or patrol hours. In addition, the City Manager and Community Resources Director continue to work with the Sheriff’s Department to control expenditures; however, PERS unfunded liability retirement costs continue to increase as the discount rate is lowered for all participating agencies. Parks Maintenance – An increase of $431,000 largely represents the reimplementation of a fully funded internal service fund (ISF) allocation for park replacements. In 17/18, fund balance was used for expenses. Fire – Fire services are projected to increase by $227,600 or 3%. Larger increases have been mitigated by State negotiated labor contracts and prudent contract management. Fire Station #70 is being evaluated for repairs. Findings will be presented later and may be paid from the Fire Trust (currently at $9.4 million). 125 4 | Page Fund FY 17/18 FY 18/19 Change Equipment Replacement 1,079,300 923,700 (155,600) Information Technology 917,100 1,059,700 142,600 Park Equipment 757,000 675,000 (82,000) Insurance Fund 972,740 921,100 (51,640) 3,726,140 3,579,500 (146,640) Fund FY 17/18 FY 18/19 Change Equipment Replacement 379,400 537,200 157,800 Information Technology 667,000 982,200 315,200 Park Equipment 300,000 655,000 355,000 Insurance Fund 649,000 670,600 21,600 1,995,400 2,845,000 849,600 Expense Category Police  17,114,000$         34% Fire 6,957,600             14% Salaries & Benefits 10,065,100           20% Transfers Out 6,909,763             14% Other Contracts 3,077,950             6% Maintenance & Operations 3,023,200             6% Internal Service Charges 2,845,000             6% Utilities 467,500                 1% Capital Expenses 15,000                   0.03% TOTAL 50,475,113$         100% Budget Capital Improvements (Measure G) 3,296,113$ Capital Improvements (Baseline)1,552,000 Capital Improvements (Savings)1,130,650 Landscape & Lighting Fund 624,000 Gas Tax Fund 255,000 Deceased LQ Officers Fund 2,000 SilverRock Fund 50,000 TOTAL 6,909,763$ TRANSFERS OUT SUMMARY Recreation Programs & Special Events – A $75,000 increase reflects the City’s contribution to the Ironman Challenge. In addition, an increase of $64,800 in part-time salaries is needed for additional labor hours and includes an adjustment due to the increase in the minimum wage effective January 2019. City Manager’s Office and The Hub – Payroll increases of $68,340 in the City Manager’s office directly correlates to the payroll decrease in The Hub ($113,960). The former Customer Service Manager position now reports directly to the City Manager as the Management Analyst. Centralized Services – To easily display the current and future impacts of PERS lowering the discount rate from 7.5% to 7% and reducing the amortization schedule from 30 to 20 years, the annual unfunded pension liability contribution ($711,900) is now budgeted in one account in the Centralized Services department. As a result, the PERS City Portion for most departments has been reduced. Contingency for staffing reflects an increase of $50,000 from the original 17/18 budget to $340,000. Throughout the fiscal year, these funds are allocated to departments for performance-based merit increases, salary schedule adjustments in accordance to approved world at work assessments or agreed upon health care cost increases. Transfers Out – When expenditures exceed available resources, the General Fund supports other Special Funds as outlined in the chart. Total funding for capital improvement projects is $5,978,763 or 87% of total transfers out. The funding for the Landscape and Lighting Fund has increased while the Gas Tax Fund and SilverRock Fund have decreased. Revenue and expenses for these Special Funds will be discussed on May 15.     Internal Service Charges – Internal service charges to Departments (funded from the General Fund) have increased by $849,600 which represents the restoration of full revenue collected for expenses. In 17/18, prior year savings were used to reduce ISF allocations and ensure the four Funds were not overfunded. Additional revenue totaling $588,700 is charged to Special Revenue Funds. Total allocations plus interest earnings provide total revenue of $3,712,100 for ISFs. GENERAL FUND ALLOCATION SUMMARY BY ISF ISF expenses are detailed on pages 84 to 93 of Exhibit A. Although the General Fund allocation increased, total ISF expenses decreased from 17/18 by $146,640. ISF expenses account for services provided to other departments on a cost or benefiting reimbursement basis. EXPENSE SUMMARY BY ISF 126 5 | Page GENERAL FUND CAPITAL IMPROVEMENT PROGRAM (CIP) CONTRIBUTIONS REDEVELOPMENT AGENCY LOAN REPAYMENT TO CITY GENERAL FUND RESERVES Reserve/Trust As of 6/30/17 Emergency Reserve Natural Disaster 16,534,000$ Economic Disaster - Total 16,534,000 Cash Flow Reserve 4,134,000 Capital Replacement - Total Reserves 20,668,000 Pension Trust Fund - Unassigned Reserves 14,865,926 Overall Total 35,533,926$ Funding Capital Improvement Program 1,000,000$ Citywide pavement management program 20,000$ Citywide ADA accessible ramps 55,000$ Citywide sidewalk improvements 477,000$ Citywide drainage enhancements 1,552,000$ Total Funding Capital Improvement Project 1,166,500$ Citywide drainage enhancements 2,129,613$ La Quinta landscape renovation improvements 3,296,113$ Total   The City has annually allocated $1.5 million of General Fund revenue for CIP projects. The proposed 18/19 budget maintains this level and ensures the maintenance of effort requirements are met to receive Measure A ($1,100,000) and SB1 Gas Tax ($675,500) funding for street maintenance and repairs. In addition, $3,296,113 or nearly 40% of the $8.4 million budgeted from Measure G sales tax revenue is proposed for two CIP projects.       The State Department of Finance has approved the last and final Recognized Obligation Payment Schedule (ROPS) for the Successor Agency (former Redevelopment Agency). This provides all necessary resources from property tax revenue until full dissolution in FY 39/40. As part of this approval, the outstanding loan is now calculated at a 4% interest rate resulting in a repayment of $3,113,066 for 18/19. Repayments are divided 80% General Fund unassigned reserves ($2,490,453) and 20% Housing Authority Fund ($622,613). This revenue has not been allocated to expenses.   The City in conjunction with the Financial Advisory Commission has conducted a reserve analysis which will result in a new policy, reserve categories, and funding targets. The chart represents the intended reserve categories and omits non-spendable fund balance categories such as receivables and carryovers for multi-year projects. Finance will present a draft Reserve Policy on May 15 and request direction on funding unfunded reserves in the current year; therefore, projected reserves at June 30, 2019 are not presented at this time. 127 6 | Page The following unfunded staffing adjustment, planning development enhancement, and external requests total $784,000. If approved, these costs would be funded with available resources. Police Services. Police expenditures are projected with an increase of 8% over FY 17/18. With projected increases continuing to fluctuate between 7% to 10% every few months, staff requests setting aside a 2% increase over 17/18 or $318,000 in the Public Safety Fund using Measure G revenue. These funds could be utilized if actual expenditures are more than 8%. The Financial Advisory Commission prefers that these funds remain unappropriated. The Public Safety Fund currently has a balance of $300,000. If approved, the balance would be $618,000. Design and Development. The Planning division is requesting $205,000 for a Highway 111 area plan. On February 27, 2018 the Council and Planning Commission discussed updating the long-term vision of the two-mile, 396-acre regional commercial hub that serves as the City’s primary source of sales tax revenue with 75 retail, service, and restaurant establishments and 21 commercial offices. The plan would determine how the City could capitalize on opportunities such as:  CV Link, which is planned along the Corridor’s northern boundary with potential economic benefits from 13,500 – 16,000 pedestrians, bicyclists, and other users;  Mixed use development is emerging as one of the highest and best uses for development and redevelopment;  Complete street considerations to accommodate the needs of vehicles, bicyclist, pedestrians, and transit; and,  Autonomous vehicles which would result in lower car ownership and significantly reduce parking demand, providing new land use opportunities. The plan would also address the following constraints:  Corridor development is shaped by a myriad of development standards including 13 specific plans, regional commercial, commercial-park zoning district design standards and permitted uses, and Highway 111 design guidelines.  The loss of redevelopment limits economic development tools available to the City for future development.  Market trends such as declining brick-and-mortar sales due to the growth of e-commerce, will influence the viability of the Corridor as a regional commercial destination. UNFUNDED PROPOSALS 128 7 | Page City Manager and City Clerk. Two staffing requests from the City Manager’s office and City Clerk’s Department, combined would result in one new General Fund position request totaling $81,000. The expenditure would be reduced to $57,000 by eliminating ongoing temporary agency services ($10,000) and reducing part-time salaries by $14,000. These departments currently share a Management Assistant position; however, both departments have evaluated the need for a full-time position. The shared position is currently funded 50% from the Housing Fund and 50% from the City Clerk’s budget. The pie graph below indicates the current funding for one position in the lower half of the graph and the distribution of both positions, should a new position be approved. In addition to the overall management of the City, the City Manager’s office oversees housing programs, marketing, economic development, and citywide software integrations. The requested position would continue to perform housing functions, would enhance economic development, assist with marketing efforts, and provide general office assistance to the department. The additional team member would also assist with: legislation, contracted services oversight, medical cannabis licensing verification, and grant opportunity research. The City Clerk’s department currently has a part-time position which is filled by an experienced retiree managing the building permits/plans scanning project. The digital preservation of historical building records will be completed in 18/19. However, ongoing generation of paper and digital records (online applications through eTRAKiT) will require on-going maintenance and management. In addition, paperless government solutions are being implemented citywide. It is anticipated that the part-time position will become vacant by December 2018, at which time the position will be eliminated should this request be approved. The overlap of additional resources would ensure continuity of these projects, provide an opportunity for training and succession, and will also centralize public records requests processing in the City Clerk’s department. Community Resources. Community Resources has received three external requests, which would require further evaluation based on Council direction.  Desert Springs Publishing (creator of La Quinta Legend in the Making) would partner with the City on a new hardcover book featuring the history and creation of the City. This request would cost $54,000.  Old Town Artisan Studio (OTAS) is requesting $50,000 for the creation of Wellness West. OTAS would provide art-based programs and services including art therapy, classes, and programs for veterans, people with Alzheimer’s, autism, and regular fee-based classes (water color, ceramic, sculpture).  The cities of Coachella and Indio have asked to partner on an east valley Fourth of July celebration, which would take place at the Empire Polo Grounds. Each cities contribution would be $40,000. City Manager’s Office. The Manager’s Office has received two external requests as follows:  Health Assessment and Research for Communities (HARC) is requesting a $10,000 contribution from each city in the Coachella Valley to conduct a 2019 Community Health Survey. The contribution would cover 3% of this year’s budget for the project which will be a three-year, $700,000 endeavor in total. The phone survey will result in a population health data report.  One Future Coachella Valley is seeking a $50,000 contribution. The regional program promotes educational attainment for all students, with emphasis on strategies to support the lowest income students. The program provides career experiences, work-based learning, leadership engagement relationships, and financial aid. Current Position Budget – 50% Housing Fund 50% City Clerk Budget 129 130 May 1, 2018 2018/19 PROPOSED BUDGET EXHIBIT A 131 132 ESTIMATED CURRENT RESOURCES: REVENUES: TAXES 41,659,000$ LICENSES & PERMITS 1,205,900 INTERGOVERNMENTAL 7,045,600 CHARGES FOR SERVICES 993,200 FINES & ASSESSMENTS 275,500 OTHER/MISCELLANEOUS 985,200 TOTAL ESTIMATED CURRENT RESOURCES 52,164,400$ MEASURE G SALES TAX (8,455,000)$ ESTIMATED RESOURCES WITHOUT MEASURE G SALES TAX 43,709,400$ ESTIMATED CURRENT REQUIREMENTS: EXPENDITURES: CITY COUNCIL 308,000$ CITY MANAGER 2,067,300$ CITY MANAGER 867,500$ MARKETING/COMMUNITY RELATIONS 1,199,800$ CITY ATTORNEY 485,000$ CITY CLERK 592,100$ COMMUNITY RESOURCES 27,644,450$ HUMAN RESOURCES 495,650$ CR ADMIN 743,900$ WELLNESS CENTER 647,700$ RECREATION PROGRAMS 529,300$ CODE ENFORCEMENT 1,156,300$ POLICE 17,114,000$ FIRE 6,957,600$ DESIGN & DEVELOPMENT 5,404,000$ D&D ADMIN 1,179,300$ PLANNING 552,100$ BUILDING 962,100$ THE HUB 712,700$ PUBLIC WORKS DEVELOPMENT SERVICES 734,300$ ENGINEERING SERVICES 1,263,500$ FACILITIES 3,806,400$ PARKS MAINTENANCE 2,066,700$ PUBLIC BUILDINGS 1,724,800$ STREETS 14,900$ FISCAL SERVICES 10,167,863$ FINANCE 1,149,400$ CENTRAL SERVICES (Includes CIP) 9,018,463$ TOTAL ESTIMATED CURRENT REQUIREMENTS 50,475,113$ BUDGET SHORTFALL (6,765,713)$ MEASURE G FOR POLICE SERVICES 3,150,000$ MEASURE G FOR CAPITAL PROJECTS 3,296,113$ GENERAL FUND CAPITAL PROJECT SAVINGS 1,130,650$ CURRENT RESOURCES TO CURRENT REQUIREMENTS 811,050$ ADDITIONAL PROPOSALS (784,000)$ BUDGET SURPLUS 27,050$ FISCAL YEAR 2018/19 PROPOSED BUDGET CITY OF LA QUINTA GENERAL FUND EXPENDITURES BY DEPARTMENT/DIVISION 1 133 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 GENERAL FUND OVERVIEW REVENUE SUMMARY Tax Revenues 39,664,100.00 41,659,000.00 1,994,900.00 Licenses & Permits 1,299,700.00 1,205,900.00 -93,800.00 Intergovernmental 7,265,000.00 7,045,600.00 -219,400.00 Charges for Services 1,292,200.00 993,200.00 -299,000.00 Fines, Forfeitures & Abatements 266,000.00 275,500.00 9,500.00 Use of Money & Property 400,000.00 470,000.00 70,000.00 Miscellaneous 510,200.00 515,200.00 5,000.00 Transfers In 190,400.00 0.00 -190,400.00 50,887,600.00 52,164,400.00 1,276,800.00 EXPENSE SUMMARY Salaries and Benefits 10,555,910.00 10,065,100.00 -490,810.00 Contract Services 25,934,500.00 27,149,550.00 1,215,050.00 Maintenance & Operations 2,871,000.00 2,998,200.00 127,200.00 Repair & Maintenance 25,000.00 25,000.00 0.00 Utilities 438,100.00 467,500.00 29,400.00 Capital Expenses 2,015,000.00 15,000.00 -2,000,000.00 Internal Service Charges 1,995,400.00 2,845,000.00 849,600.00 Transfers Out 10,222,783.00 6,909,763.00 -3,313,020.00 54,057,693.00 50,475,113.00 -3,582,580.00 BUDGET SHORTFALL/(SURPLUS -3,170,093.00 1,689,287.00 4,859,380.00 CITY OF LA QUINTA GENERAL FUND REVENUE AND EXPENSE SUMMARY 2018/19 PROPOSED BUDGET 2 134 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 Salaries and Benefits 7,435,751.88 9,094,100.00 10,555,910.00 10,065,100.00 -490,810.00 Contract Services 23,882,328.95 25,815,100.00 25,934,500.00 27,149,550.00 1,215,050.00 Maintenance & Operations 2,274,236.30 2,782,000.00 2,871,000.00 2,998,200.00 127,200.00 Repair & Maintenance 0.00 0.00 25,000.00 25,000.00 0.00 Utilities 492,227.18 438,100.00 438,100.00 467,500.00 29,400.00 Capital Expenses 2,280,802.17 15,000.00 2,015,000.00 15,000.00 -2,000,000.00 Internal Service Charges 1,941,100.00 1,995,400.00 1,995,400.00 2,845,000.00 849,600.00 Transfers Out 3,028,632.48 8,041,000.00 10,222,783.00 6,909,763.00 -3,313,020.00 GENERAL FUND EXPENSES 41,335,078.96 48,180,700.00 54,057,693.00 50,475,113.00 -3,582,580.00 CITY OF LA QUINTA GENERAL FUND HISTORICAL EXPENSE SUMMARY 2018/19 PROPOSED BUDGET 3 135 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 1001 - City Council 272,268.06 324,000.00 324,000.00 308,000.00 -16,000.00 Salaries and Benefits 245,309.03 279,400.00 279,400.00 272,400.00 -7,000.00 Maintenance & Operations 26,959.03 44,600.00 44,600.00 35,600.00 -9,000.00 1002 - City Manager 845,572.30 769,000.00 807,460.00 867,500.00 60,040.00 Salaries and Benefits 507,337.29 541,400.00 550,960.00 619,300.00 68,340.00 Contract Services 225,658.68 117,000.00 145,900.00 117,000.00 -28,900.00 Maintenance & Operations 81,176.33 81,200.00 81,200.00 94,500.00 13,300.00 Internal Service Charges 31,400.00 29,400.00 29,400.00 36,700.00 7,300.00 1003 - City Attorney 410,886.97 460,000.00 460,000.00 485,000.00 25,000.00 Contract Services 410,886.97 460,000.00 460,000.00 485,000.00 25,000.00 1004 - Human Resources 407,779.18 462,900.00 516,590.00 495,650.00 -20,940.00 Salaries and Benefits 236,680.86 263,400.00 294,990.00 308,200.00 13,210.00 Contract Services 96,965.02 99,800.00 101,900.00 69,250.00 -32,650.00 Maintenance & Operations 55,333.30 82,900.00 102,900.00 94,900.00 -8,000.00 Internal Service Charges 18,800.00 16,800.00 16,800.00 23,300.00 6,500.00 1005 - City Clerk 528,439.58 552,200.00 573,340.00 592,100.00 18,760.00 Salaries and Benefits 365,570.45 430,500.00 436,740.00 409,400.00 -27,340.00 Contract Services 121,051.57 80,100.00 91,000.00 119,000.00 28,000.00 Maintenance & Operations 11,317.56 12,200.00 16,200.00 21,200.00 5,000.00 Internal Service Charges 30,500.00 29,400.00 29,400.00 42,500.00 13,100.00 1006 - Finance 1,018,008.84 1,123,200.00 1,159,860.00 1,149,400.00 -10,460.00 Salaries and Benefits 684,806.55 866,500.00 898,160.00 874,500.00 -23,660.00 Contract Services 163,073.74 162,000.00 167,000.00 148,000.00 -19,000.00 Maintenance & Operations 23,228.55 27,600.00 27,600.00 34,900.00 7,300.00 Internal Service Charges 146,900.00 67,100.00 67,100.00 92,000.00 24,900.00 1007 - Central Services 6,173,386.27 9,307,300.00 14,779,763.00 9,018,463.00 -5,761,300.00 Salaries and Benefits 168,954.95 436,000.00 1,726,680.00 1,221,900.00 -504,780.00 Maintenance & Operations 382,755.46 195,300.00 195,300.00 206,100.00 10,800.00 Utilities 6,367.35 0.00 0.00 0.00 0.00 Capital Expenses 2,254,676.03 0.00 2,000,000.00 0.00 -2,000,000.00 Internal Service Charges 332,000.00 635,000.00 635,000.00 680,700.00 45,700.00 Transfers Out 3,028,632.48 8,041,000.00 10,222,783.00 6,909,763.00 -3,313,020.00 2001 - Police 14,451,363.86 15,879,100.00 15,879,100.00 17,114,000.00 1,234,900.00 Contract Services 14,417,358.37 15,830,400.00 15,830,400.00 17,051,000.00 1,220,600.00 Maintenance & Operations 1,401.40 9,700.00 9,700.00 10,000.00 300.00 Utilities 2,504.09 14,000.00 14,000.00 14,000.00 0.00 Internal Service Charges 30,100.00 25,000.00 25,000.00 39,000.00 14,000.00 2002 - Fire 5,816,590.43 6,730,000.00 6,730,000.00 6,957,600.00 227,600.00 Contract Services 5,643,879.97 6,485,500.00 6,485,500.00 6,689,500.00 204,000.00 Maintenance & Operations 64,526.13 101,500.00 76,500.00 76,500.00 0.00 Repair & Maintenance 0.00 0.00 25,000.00 25,000.00 0.00 Utilities 52,804.50 72,000.00 72,000.00 82,000.00 10,000.00 Capital Expenses 3,379.83 15,000.00 15,000.00 15,000.00 0.00 Internal Service Charges 52,000.00 56,000.00 56,000.00 69,600.00 13,600.00 3001 - Community Resources Administration 783,381.65 703,500.00 729,750.00 743,900.00 14,150.00 Salaries and Benefits 469,592.03 467,700.00 480,450.00 554,900.00 74,450.00 Contract Services 48,360.00 60,000.00 73,500.00 65,000.00 -8,500.00 Maintenance & Operations 190,429.62 127,500.00 127,500.00 77,400.00 -50,100.00 Internal Service Charges 75,000.00 48,300.00 48,300.00 46,600.00 -1,700.00 3002 - Wellness Center Operations 522,038.55 679,300.00 661,420.00 647,700.00 -13,720.00 Salaries and Benefits 361,513.86 513,300.00 495,420.00 427,800.00 -67,620.00 Contract Services 88,593.37 87,300.00 87,300.00 99,300.00 12,000.00 Maintenance & Operations 30,080.32 61,900.00 61,900.00 63,500.00 1,600.00 Utilities 1,851.00 0.00 0.00 0.00 0.00 CITY OF LA QUINTA GENERAL FUND EXPENSE SUMMARY BY DIVISION 2018/19 PROPOSED BUDGET 4 136 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 Internal Service Charges 40,000.00 16,800.00 16,800.00 57,100.00 40,300.00 3003 - Recreation Programs & Special Events 129,864.59 365,000.00 366,640.00 529,300.00 162,660.00 Salaries and Benefits 59,721.27 119,900.00 121,540.00 199,700.00 78,160.00 Contract Services 373.46 0.00 0.00 0.00 0.00 Maintenance & Operations 36,769.86 208,300.00 208,300.00 285,300.00 77,000.00 Internal Service Charges 33,000.00 36,800.00 36,800.00 44,300.00 7,500.00 3005 - Parks Maintenance 1,708,800.97 1,582,300.00 1,635,700.00 2,066,700.00 431,000.00 Salaries and Benefits 358,327.61 426,400.00 444,800.00 427,300.00 -17,500.00 Contract Services 365,284.91 427,000.00 422,000.00 426,000.00 4,000.00 Maintenance & Operations 128,412.80 137,600.00 177,600.00 223,600.00 46,000.00 Utilities 292,875.65 223,100.00 223,100.00 240,500.00 17,400.00 Internal Service Charges 563,900.00 368,200.00 368,200.00 749,300.00 381,100.00 3007 - Marketing & Community Relations 830,897.63 1,170,400.00 1,173,350.00 1,199,800.00 26,450.00 Salaries and Benefits 170,937.27 91,800.00 94,750.00 102,900.00 8,150.00 Contract Services 282,830.83 272,500.00 272,500.00 287,500.00 15,000.00 Maintenance & Operations 360,629.53 797,700.00 797,700.00 797,700.00 0.00 Internal Service Charges 16,500.00 8,400.00 8,400.00 11,700.00 3,300.00 3008 - Public Buildings 1,376,354.84 1,601,100.00 1,613,650.00 1,724,800.00 111,150.00 Salaries and Benefits 298,172.55 400,800.00 413,350.00 411,500.00 -1,850.00 Contract Services 93,031.41 118,000.00 95,000.00 113,000.00 18,000.00 Maintenance & Operations 775,079.98 759,900.00 782,900.00 799,600.00 16,700.00 Utilities 135,824.59 129,000.00 129,000.00 131,000.00 2,000.00 Capital Expenses 22,746.31 0.00 0.00 0.00 0.00 Internal Service Charges 51,500.00 193,400.00 193,400.00 269,700.00 76,300.00 6001 - Design & Development Administration 1,003,341.29 1,205,500.00 1,211,870.00 1,179,300.00 -32,570.00 Salaries and Benefits 778,504.07 922,900.00 929,270.00 832,900.00 -96,370.00 Contract Services 111,944.22 155,000.00 140,000.00 140,000.00 0.00 Maintenance & Operations 33,293.00 26,900.00 41,900.00 42,200.00 300.00 Internal Service Charges 79,600.00 100,700.00 100,700.00 164,200.00 63,500.00 6002 - Planning 504,010.65 524,700.00 549,760.00 552,100.00 2,340.00 Salaries and Benefits 338,110.10 363,700.00 374,760.00 378,300.00 3,540.00 Contract Services 95,534.54 96,000.00 108,000.00 108,000.00 0.00 Maintenance & Operations 17,866.01 28,200.00 30,200.00 30,800.00 600.00 Internal Service Charges 52,500.00 36,800.00 36,800.00 35,000.00 -1,800.00 6003 - Building 695,619.70 917,200.00 925,650.00 962,100.00 36,450.00 Salaries and Benefits 433,369.42 527,600.00 536,050.00 522,500.00 -13,550.00 Contract Services 191,036.17 324,000.00 324,000.00 324,000.00 0.00 Maintenance & Operations 8,614.11 8,900.00 8,900.00 8,500.00 -400.00 Internal Service Charges 62,600.00 56,700.00 56,700.00 107,100.00 50,400.00 6004 - Code Compliance/Animal Control 911,979.40 1,134,500.00 1,153,080.00 1,156,300.00 3,220.00 Salaries and Benefits 568,625.32 731,700.00 735,280.00 695,100.00 -40,180.00 Contract Services 213,371.01 246,000.00 256,000.00 260,000.00 4,000.00 Maintenance & Operations 22,083.07 25,700.00 30,700.00 38,200.00 7,500.00 Internal Service Charges 107,900.00 131,100.00 131,100.00 163,000.00 31,900.00 6006 - The Hub 638,565.28 786,300.00 809,160.00 712,700.00 -96,460.00 Salaries and Benefits 507,741.50 715,600.00 733,460.00 619,500.00 -113,960.00 Contract Services 48,067.44 10,000.00 10,000.00 10,000.00 0.00 Maintenance & Operations 3,356.34 14,600.00 19,600.00 19,100.00 -500.00 Internal Service Charges 79,400.00 46,100.00 46,100.00 64,100.00 18,000.00 7002 - Public Works Development Services 436,843.46 595,200.00 628,330.00 734,300.00 105,970.00 Salaries and Benefits 313,261.27 334,100.00 337,230.00 430,000.00 92,770.00 Contract Services 79,082.50 215,000.00 245,000.00 230,000.00 -15,000.00 Maintenance & Operations 1,499.69 6,200.00 6,200.00 6,700.00 500.00 Internal Service Charges 43,000.00 39,900.00 39,900.00 67,600.00 27,700.00 7003 - Streets 10,754.70 8,600.00 8,600.00 14,900.00 6,300.00 Maintenance & Operations 10,754.70 8,600.00 8,600.00 14,900.00 6,300.00 CITY OF LA QUINTA GENERAL FUND EXPENSE SUMMARY BY DIVISION 2018/19 PROPOSED BUDGET 5 137 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 7006 - Engineering Services 1,858,330.76 1,299,400.00 1,360,620.00 1,263,500.00 -97,120.00 Salaries and Benefits 569,216.48 661,400.00 672,620.00 757,000.00 84,380.00 Contract Services 1,185,944.77 569,500.00 619,500.00 408,000.00 -211,500.00 Maintenance & Operations 8,669.51 15,000.00 15,000.00 17,000.00 2,000.00 Internal Service Charges 94,500.00 53,500.00 53,500.00 81,500.00 28,000.00 GENERAL FUND EXPENSES 41,335,078.96 48,180,700.00 54,057,693.00 50,475,113.00 -3,582,580.00 CITY OF LA QUINTA GENERAL FUND EXPENSE SUMMARY BY DIVISION 2018/19 PROPOSED BUDGET 6 138 THIS PAGE INTENTIONALLY LEFT BLANK 7 139 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 1002 - City Manager 225,658.68 117,000.00 145,900.00 117,000.00 -28,900.00 1003 - City Attorney 410,886.97 460,000.00 460,000.00 485,000.00 25,000.00 1004 - Human Resources 96,965.02 99,800.00 101,900.00 69,250.00 -32,650.00 1005 - City Clerk 121,051.57 80,100.00 91,000.00 119,000.00 28,000.00 1006 - Finance 163,073.74 162,000.00 167,000.00 148,000.00 -19,000.00 2001 - Police 14,417,358.37 15,830,400.00 15,830,400.00 17,051,000.00 1,220,600.00 2002 - Fire 5,643,879.97 6,485,500.00 6,485,500.00 6,689,500.00 204,000.00 3001 - Community Resources Administration 48,360.00 60,000.00 73,500.00 65,000.00 -8,500.00 3002 - Wellness Center Operations 88,593.37 87,300.00 87,300.00 99,300.00 12,000.00 3003 - Recreation Programs & Special Events 373.46 0.00 0.00 0.00 0.00 3005 - Parks Maintenance 365,284.91 427,000.00 422,000.00 426,000.00 4,000.00 3007 - Marketing & Community Relations 282,830.83 272,500.00 272,500.00 287,500.00 15,000.00 3008 - Public Buildings 93,031.41 118,000.00 95,000.00 113,000.00 18,000.00 6001 - Design & Development Administration 111,944.22 155,000.00 140,000.00 140,000.00 0.00 6002 - Planning 95,534.54 96,000.00 108,000.00 108,000.00 0.00 6003 - Building 191,036.17 324,000.00 324,000.00 324,000.00 0.00 6004 - Code Compliance/Animal Control 213,371.01 246,000.00 256,000.00 260,000.00 4,000.00 6006 - The Hub 48,067.44 10,000.00 10,000.00 10,000.00 0.00 7002 - Public Works Development Services 79,082.50 215,000.00 245,000.00 230,000.00 -15,000.00 7006 - Engineering Services 1,185,944.77 569,500.00 619,500.00 408,000.00 -211,500.00 CONTRACT SERVICES TOTAL 23,882,328.95 25,815,100.00 25,934,500.00 27,149,550.00 1,215,050.00 CITY OF LA QUINTA GENERAL FUND CONTRACT SERVICES SUMMARY 2018/19 PROPOSED BUDGET 8 140 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 1002 - City Manager 96,410.04 92,000.00 92,000.00 92,000.00 0.00101-1002-60101 128,876.86 25,000.00 53,900.00 25,000.00 -28,900.00101-1002-60103 371.78 0.00 0.00 0.00 0.00101-1002-60108 Contract Services - Administrative Professional Services Technical 1002 - City Manager Totals:225,658.68 117,000.00 145,900.00 117,000.00 -28,900.00 1003 - City Attorney 360,685.14 420,000.00 420,000.00 440,000.00 20,000.00101-1003-60153 Attorney 50,201.83 40,000.00 40,000.00 45,000.00 5,000.00101-1003-60154 Attorney/Litigation 1003 - City Attorney Totals:410,886.97 460,000.00 460,000.00 485,000.00 25,000.00 1004 - Human Resources 63,597.49 90,000.00 92,100.00 52,750.00 -39,350.00101-1004-60103 Professional Services 27,739.83 9,800.00 9,800.00 16,500.00 6,700.00101-1004-60104 Consultants 5,627.70 0.00 0.00 0.00 0.00101-1004-60125 Temporary Agency Services 1004 - Human Resources Totals:96,965.02 99,800.00 101,900.00 69,250.00 -32,650.00 1005 - City Clerk 114,637.82 80,100.00 82,600.00 109,000.00 26,400.00101-1005-60103 Professional Services 6,413.75 0.00 8,400.00 10,000.00 1,600.00101-1005-60125 Temporary Agency Services 1005 - City Clerk Totals:121,051.57 80,100.00 91,000.00 119,000.00 28,000.00 1006 - Finance 16,162.75 30,000.00 10,000.00 10,000.00 0.00101-1006-60102 Administration 50,647.17 68,000.00 73,000.00 37,000.00 -36,000.00101-1006-60103 Professional Services 17,526.67 0.00 20,000.00 36,000.00 16,000.00101-1006-60104 Consultants 53,641.00 64,000.00 64,000.00 65,000.00 1,000.00101-1006-60106 Auditors 25,096.15 0.00 0.00 0.00 0.00101-1006-60125 Temporary Agency Services 1006 - Finance Totals:163,073.74 162,000.00 167,000.00 148,000.00 -19,000.00 2001 - Police 4,309.56 10,000.00 10,000.00 10,000.00 0.00101-2001-60109 LQ Police Volunteers 8,240,424.63 9,130,000.00 9,130,000.00 9,862,000.00 732,000.00101-2001-60161 Sheriff Patrol 165,614.11 217,000.00 217,000.00 258,000.00 41,000.00101-2001-60162 Police Overtime 2,092,206.28 1,993,000.00 1,993,000.00 1,960,000.00 -33,000.00101-2001-60163 Target Team 591,241.20 757,000.00 757,000.00 825,000.00 68,000.00101-2001-60164 Community Services Officer 55,859.02 0.00 0.00 58,000.00 58,000.00101-2001-60165 Special Enforcement/Humana 153,806.04 176,000.00 176,000.00 191,000.00 15,000.00101-2001-60166 Gang Task Force 143,054.61 176,000.00 176,000.00 191,000.00 15,000.00101-2001-60167 Narcotics Task Force 178,851.13 90,000.00 90,000.00 185,000.00 95,000.00101-2001-60168 School Officer 1,121,782.46 1,327,000.00 1,327,000.00 1,435,000.00 108,000.00101-2001-60169 Motor Officer 444,967.16 502,000.00 502,000.00 545,000.00 43,000.00101-2001-60170 Dedicated Sargeant 262,350.40 287,000.00 287,000.00 312,000.00 25,000.00101-2001-60171 Dedicated Lieutenant 461,885.67 490,000.00 490,000.00 510,000.00 20,000.00101-2001-60172 Sheriff - Mileage 0.00 20,000.00 20,000.00 18,000.00 -2,000.00101-2001-60173 Booking Fees 16,760.80 21,400.00 21,400.00 20,000.00 -1,400.00101-2001-60174 Blood/Alcohol Testing 61,454.10 108,000.00 108,000.00 95,000.00 -13,000.00101-2001-60175 Special Enforcement Funds 419,059.20 420,000.00 420,000.00 470,000.00 50,000.00101-2001-60176 Sheriff - Other 0.00 44,000.00 44,000.00 10,000.00 -34,000.00101-2001-60178 COPS Robbery Prevention 0.00 55,000.00 55,000.00 89,000.00 34,000.00101-2001-60179 COPS Burglary/Theft Prevention 3,732.00 7,000.00 7,000.00 7,000.00 0.00101-2001-60193 Sexual Assault Exam Fees 2001 - Police Totals:14,417,358.37 15,830,400.00 15,830,400.00 17,051,000.00 1,220,600.00 2002 - Fire 4,918.00 2,000.00 2,000.00 2,000.00 0.00101-2002-60103 Professional Services 0.00 2,000.00 2,000.00 2,000.00 0.00101-2002-60107 Instructors 762.56 2,500.00 2,500.00 2,500.00 0.00101-2002-60110 Volunteers - Fire 14,594.40 16,000.00 16,000.00 16,000.00 0.00101-2002-60112 Landscape Contract 2,373.00 3,000.00 3,000.00 4,000.00 1,000.00101-2002-60116 Pest Control 51,935.66 7,000.00 7,000.00 3,000.00 -4,000.00101-2002-60123 Security & Alarm 5,368,873.97 6,170,000.00 6,170,000.00 6,350,000.00 180,000.00101-2002-60139 Fire Service Costs 200,376.52 223,000.00 223,000.00 250,000.00 27,000.00101-2002-60140 MOU - Indio Ladder Truck 45.86 60,000.00 60,000.00 60,000.00 0.00101-2002-60525 Career Builder 2002 - Fire Totals:5,643,879.97 6,485,500.00 6,485,500.00 6,689,500.00 204,000.00 CITY OF LA QUINTA GENERAL FUND CONTRACT SERVICE DETAILS 2018/19 PROPOSED BUDGET 9 141 CITY OF LA QUINT… 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 3001 - Community Resources Administration 0.00 0.00 3,500.00 5,000.00 1,500.00101-3001-60103 Professional Services 48,360.00 60,000.00 70,000.00 60,000.00 -10,000.00101-3001-60135 Boys & Girls Club 3001 - Community Resources Administration Totals:48,360.00 60,000.00 73,500.00 65,000.00 -8,500.00 3002 - Wellness Center Operations 2,500.00 4,300.00 4,300.00 4,300.00 0.00101-3002-60103 Professional Services 83,093.37 80,000.00 80,000.00 92,000.00 12,000.00101-3002-60107 Instructors 3,000.00 3,000.00 3,000.00 3,000.00 0.00101-3002-60108 Technical 3002 - Wellness Center Operations Totals:88,593.37 87,300.00 87,300.00 99,300.00 12,000.00 3003 - Recreation Programs & Special Events 373.46 0.00 0.00 0.00 0.00101-3003-60107 Instructors 3003 - Recreation Programs & Special Events Totals:373.46 0.00 0.00 0.00 0.00 3005 - Parks Maintenance 8,965.90 25,000.00 20,000.00 0.00 -20,000.00101-3005-60104 Consultants 345,231.73 382,000.00 382,000.00 426,000.00 44,000.00101-3005-60112 Landscape Contract 11,342.28 20,000.00 20,000.00 0.00 -20,000.00101-3005-60113 Landscape Improvements -255.00 0.00 0.00 0.00 0.00101-3005-60123 Security & Alarm 3005 - Parks Maintenance Totals:365,284.91 427,000.00 422,000.00 426,000.00 4,000.00 3007 - Marketing & Community Relations 270,330.83 260,000.00 260,000.00 275,000.00 15,000.00101-3007-60151 GPSCVB 12,500.00 12,500.00 12,500.00 12,500.00 0.00101-3007-60152 Jacqueline Cochran Regional Airport 3007 - Marketing & Community Relations Totals:282,830.83 272,500.00 272,500.00 287,500.00 15,000.00 3008 - Public Buildings 2,411.94 25,000.00 0.00 0.00 0.00101-3008-60108 Technical 80,427.05 81,000.00 81,000.00 100,000.00 19,000.00101-3008-60115 Janitorial 3,682.20 4,000.00 4,000.00 4,000.00 0.00101-3008-60116 Pest Control 6,510.22 8,000.00 8,000.00 7,000.00 -1,000.00101-3008-60123 Security & Alarm 0.00 0.00 2,000.00 2,000.00 0.00101-3008-60196 Annual Permits/Inspections 3008 - Public Buildings Totals:93,031.41 118,000.00 95,000.00 113,000.00 18,000.00 6001 - Design & Development Administration 37,362.25 90,000.00 110,000.00 75,000.00 -35,000.00101-6001-60103 Professional Services 68,048.57 65,000.00 30,000.00 65,000.00 35,000.00101-6001-60104 Consultants 6,533.40 0.00 0.00 0.00 0.00101-6001-60125 Temporary Agency Services 6001 - Design & Development Administration Totals:111,944.22 155,000.00 140,000.00 140,000.00 0.00 6002 - Planning 95,534.54 96,000.00 108,000.00 108,000.00 0.00101-6002-60103 Professional Services 6002 - Planning Totals:95,534.54 96,000.00 108,000.00 108,000.00 0.00 6003 - Building 191,036.17 324,000.00 324,000.00 324,000.00 0.00101-6003-60118 Plan Checks 6003 - Building Totals:191,036.17 324,000.00 324,000.00 324,000.00 0.00 6004 - Code Compliance/Animal Control 1,433.80 1,000.00 1,000.00 2,000.00 1,000.00101-6004-60108 Technical 22,297.01 30,000.00 30,000.00 30,000.00 0.00101-6004-60111 Administrative Citation Services 0.00 1,000.00 1,000.00 1,000.00 0.00101-6004-60119 Vehicle Abatement 6,184.00 10,000.00 10,000.00 12,000.00 2,000.00101-6004-60120 Lot Cleaning 14,445.46 0.00 10,000.00 10,000.00 0.00101-6004-60125 Temporary Agency Services 0.00 14,000.00 14,000.00 15,000.00 1,000.00101-6004-60194 Veterinary Service 169,010.74 190,000.00 190,000.00 190,000.00 0.00101-6004-60197 Animal Shelter Contract Service 6004 - Code Compliance/Animal Control Totals:213,371.01 246,000.00 256,000.00 260,000.00 4,000.00 CITY OF LA QUINTA GENERAL FUND CONTRACT SERVICE DETAILS 2018/19 PROPOSED BUDGET 10 142 CITY OF LA QUINTA 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 6006 - The Hub 2,700.00 10,000.00 10,000.00 10,000.00 0.00101-6006-60104 Consultants 45,367.44 0.00 0.00 0.00 0.00101-6006-60125 Temporary Agency Services 6006 - The Hub Totals:48,067.44 10,000.00 10,000.00 10,000.00 0.00 7002 - Public Works Development Services 24,782.00 60,000.00 60,000.00 75,000.00 15,000.00101-7002-60103 Professional Services 0.00 5,000.00 5,000.00 5,000.00 0.00101-7002-60104 Consultants 54,300.50 150,000.00 180,000.00 150,000.00 -30,000.00101-7002-60183 Map/Plan Checking 7002 - Public Works Development Services Totals:79,082.50 215,000.00 245,000.00 230,000.00 -15,000.00 7006 - Engineering Services 199,900.00 248,000.00 233,000.00 20,000.00 -213,000.00101-7006-60104 Consultants 0.00 300.00 0.00 0.00 0.00101-7006-60128 Vacant Property Dust Control 218,569.50 218,400.00 218,400.00 220,000.00 1,600.00101-7006-60144 Contract Traffic Engineer 31,063.35 5,000.00 70,000.00 70,000.00 0.00101-7006-60145 Traffic Counts/Studies 267,471.01 97,800.00 98,100.00 98,000.00 -100.00101-7006-60146 PM 10 - Dust Control 468,940.91 0.00 0.00 0.00 0.00101-7006-60157 Rental Expense - SRR Fence 7006 - Engineering Services Totals:1,185,944.77 569,500.00 619,500.00 408,000.00 -211,500.00 CONTRACT SERVICES TOTAL 23,882,328.95 25,815,100.00 25,934,500.00 27,149,550.00 1,215,050.00 CITY OF LA QUINTA GENERAL FUND CONTRACT SERVICE DETAILS 2018/19 PROPOSED BUDGET 11 143 THIS PAGE INTENTIONALLY LEFT BLANK 12 144 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 101 - GENERAL FUND 7,428,221.31 9,094,100.00 9,030,510.00 10,065,100.00 1,034,590.00 1001 - City Council 245,309.03 279,400.00 279,400.00 272,400.00 -7,000.00 1002 - City Manager 507,337.29 541,400.00 550,960.00 619,300.00 68,340.00 1004 - Human Resources 236,680.86 263,400.00 294,990.00 308,200.00 13,210.00 1005 - City Clerk 365,570.45 430,500.00 436,740.00 409,400.00 -27,340.00 1006 - Finance 684,806.55 866,500.00 898,160.00 874,500.00 -23,660.00 1007 - Central Services 168,954.95 436,000.00 203,280.00 1,221,900.00 1,018,620.00 3001 - Community Resources Administration 469,592.03 467,700.00 480,450.00 554,900.00 74,450.00 3002 - Wellness Center Operations 361,513.86 513,300.00 495,420.00 427,800.00 -67,620.00 3003 - Recreation Programs & Special Events 59,721.27 119,900.00 121,540.00 199,700.00 78,160.00 3005 - Parks Maintenance 358,327.61 426,400.00 444,800.00 427,300.00 -17,500.00 3007 - Marketing & Community Relations 170,937.27 91,800.00 94,750.00 102,900.00 8,150.00 3008 - Public Buildings 298,172.55 400,800.00 413,350.00 411,500.00 -1,850.00 6001 - Design & Development Administration 778,504.07 922,900.00 929,270.00 832,900.00 -96,370.00 6002 - Planning 338,110.10 363,700.00 374,760.00 378,300.00 3,540.00 6003 - Building 433,369.42 527,600.00 536,050.00 522,500.00 -13,550.00 6004 - Code Compliance/Animal Control 568,625.32 731,700.00 735,280.00 695,100.00 -40,180.00 6006 - The Hub 500,210.93 715,600.00 731,460.00 619,500.00 -111,960.00 7002 - Public Works Development Services 313,261.27 334,100.00 337,230.00 430,000.00 92,770.00 7006 - Engineering Services 569,216.48 661,400.00 672,620.00 757,000.00 84,380.00 201 - GAS TAX FUND 885,496.81 816,900.00 824,140.00 715,000.00 -109,140.00 7003 - Streets 885,496.81 816,900.00 824,140.00 715,000.00 -109,140.00 215 - LIGHTING & LANDSCAPING FUND 103,662.84 227,500.00 236,120.00 235,500.00 -620.00 7004 - Lighting & Landscaping 103,662.84 227,500.00 236,120.00 235,500.00 -620.00 241 - HOUSING AUTHORITY 43,809.65 102,000.00 92,820.00 187,900.00 95,080.00 9101 - Housing Authority - Admin 43,809.65 102,000.00 92,820.00 187,900.00 95,080.00 502 - INFORMATION TECHNOLOGY 801.86 70,000.00 73,100.00 67,700.00 -5,400.00 0000 - Undesignated 801.86 70,000.00 73,100.00 67,700.00 -5,400.00 504 - INSURANCE FUND 50,373.25 98,200.00 100,740.00 93,400.00 -7,340.00 1010 - Insurance 50,373.25 98,200.00 100,740.00 93,400.00 -7,340.00 601 - SILVERROCK RESORT 47,115.31 40,000.00 42,070.00 39,700.00 -2,370.00 0000 - Undesignated 47,115.31 40,000.00 42,070.00 39,700.00 -2,370.00 760 - SUPPLEMENTAL PENSION PLAN 12,832.86 0.00 0.00 0.00 0.00 0000 - Undesignated 12,832.86 0.00 0.00 0.00 0.00 SALARY & BENEFITS TOTAL 8,572,313.89 10,448,700.00 10,399,500.00 11,404,300.00 1,004,800.00 CITY OF LA QUINTA CITY-WIDE PAYROLL SUMMARY 2018/19 PROPOSED BUDGET 13 145 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 101 - GENERAL FUND 1001 - City Council 145,185.61 144,000.00 144,000.00 144,000.00 0.00101-1001-50108 Salaries - Council Members 2,335.00 2,400.00 2,400.00 2,400.00 0.00101-1001-50150 Other Compensation 24,267.44 20,000.00 20,000.00 10,300.00 -9,700.00101-1001-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-1001-50210 PERS-Survivor Benefits 58,919.44 90,900.00 90,900.00 100,100.00 9,200.00101-1001-50221 Medical Insurance 774.91 0.00 0.00 0.00 0.00101-1001-50222 Vision Insurance 4,337.26 0.00 0.00 0.00 0.00101-1001-50223 Dental Insurance 831.86 0.00 0.00 0.00 0.00101-1001-50224 Life Insurance 0.00 1,600.00 1,600.00 1,600.00 0.00101-1001-50225 Long Term Disability 4,500.00 14,800.00 14,800.00 8,300.00 -6,500.00101-1001-50230 Workers Comp Insurance 2,120.10 5,600.00 5,600.00 5,600.00 0.00101-1001-50240 Social Security-Medicare 2,037.41 0.00 0.00 0.00 0.00101-1001-50241 Social Security-FICA 1001 - City Council Totals:245,309.03 279,400.00 279,400.00 272,400.00 -7,000.00 1002 - City Manager 366,492.72 375,800.00 384,690.00 464,900.00 80,210.00101-1002-50101 Permanent Full Time 1,161.00 1,200.00 1,200.00 1,300.00 100.00101-1002-50150 Other Compensation 59,082.84 71,800.00 72,470.00 43,700.00 -28,770.00101-1002-50200 PERS-City Portion 0.00 100.00 100.00 200.00 100.00101-1002-50210 PERS-Survivor Benefits 10,000.00 10,000.00 10,000.00 10,000.00 0.00101-1002-50215 Other Fringe Benefits 46,394.37 63,700.00 63,700.00 83,100.00 19,400.00101-1002-50221 Medical Insurance 803.87 0.00 0.00 0.00 0.00101-1002-50222 Vision Insurance 4,438.88 0.00 0.00 0.00 0.00101-1002-50223 Dental Insurance 312.19 0.00 0.00 0.00 0.00101-1002-50224 Life Insurance 2,591.83 3,000.00 3,000.00 4,000.00 1,000.00101-1002-50225 Long Term Disability 10,600.00 10,300.00 10,300.00 5,300.00 -5,000.00101-1002-50230 Workers Comp Insurance 5,459.59 5,500.00 5,500.00 6,800.00 1,300.00101-1002-50240 Social Security-Medicare 1002 - City Manager Totals:507,337.29 541,400.00 550,960.00 619,300.00 68,340.00 1004 - Human Resources 138,377.09 153,200.00 162,690.00 177,300.00 14,610.00101-1004-50101 Permanent Full Time 6,133.11 9,400.00 30,800.00 38,300.00 7,500.00101-1004-50102 Salaries - Part Time 20,371.23 25,500.00 26,200.00 15,800.00 -10,400.00101-1004-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-1004-50210 PERS-Survivor Benefits 26,040.53 36,400.00 36,400.00 40,100.00 3,700.00101-1004-50221 Medical Insurance 594.07 0.00 0.00 0.00 0.00101-1004-50222 Vision Insurance 2,802.10 0.00 0.00 0.00 0.00101-1004-50223 Dental Insurance 123.41 0.00 0.00 0.00 0.00101-1004-50224 Life Insurance 1,437.25 1,900.00 1,900.00 2,100.00 200.00101-1004-50225 Long Term Disability 5,700.00 5,900.00 5,900.00 3,400.00 -2,500.00101-1004-50230 Workers Comp Insurance 2,095.49 3,000.00 3,000.00 2,600.00 -400.00101-1004-50240 Social Security-Medicare 380.33 0.00 0.00 0.00 0.00101-1004-50241 Social Security-FICA 32,226.25 25,000.00 25,000.00 25,000.00 0.00101-1004-50244 State Unemployment Insurance 400.00 3,000.00 3,000.00 3,500.00 500.00101-1004-50252 Fitness Membership Reimbursement 1004 - Human Resources Totals:236,680.86 263,400.00 294,990.00 308,200.00 13,210.00 1005 - City Clerk 234,634.21 262,900.00 260,680.00 268,300.00 7,620.00101-1005-50101 Permanent Full Time 27,903.30 26,000.00 26,000.00 28,000.00 2,000.00101-1005-50102 Salaries - Part Time 459.00 500.00 500.00 400.00 -100.00101-1005-50150 Other Compensation 48,880.31 55,400.00 56,860.00 25,900.00 -30,960.00101-1005-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-1005-50210 PERS-Survivor Benefits 33,511.32 68,200.00 68,200.00 73,100.00 4,900.00101-1005-50221 Medical Insurance 674.47 0.00 0.00 0.00 0.00101-1005-50222 Vision Insurance 2,814.15 0.00 0.00 0.00 0.00101-1005-50223 Dental Insurance 275.97 0.00 0.00 0.00 0.00101-1005-50224 Life Insurance 2,180.71 2,900.00 2,900.00 3,100.00 200.00101-1005-50225 Long Term Disability 8,700.00 10,300.00 10,300.00 6,100.00 -4,200.00101-1005-50230 Workers Comp Insurance 3,807.00 4,200.00 4,200.00 4,400.00 200.00101-1005-50240 Social Security-Medicare 1,730.01 0.00 0.00 0.00 0.00101-1005-50241 Social Security-FICA 0.00 0.00 7,000.00 0.00 -7,000.00101-1005-50300 Employee Recognition 1005 - City Clerk Totals:365,570.45 430,500.00 436,740.00 409,400.00 -27,340.00 1006 - Finance CITY OF LA QUINTA CITY-WIDE PAYROLL DETAILS 2018/19 PROPOSED BUDGET 14 146 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 507,540.02 607,100.00 636,380.00 631,300.00 -5,080.00101-1006-50101 Permanent Full Time 675.00 5,400.00 5,400.00 3,100.00 -2,300.00101-1006-50110 Commissions & Boards 599.00 500.00 500.00 500.00 0.00101-1006-50150 Other Compensation 67,578.14 66,700.00 69,080.00 49,600.00 -19,480.00101-1006-50200 PERS-City Portion 0.00 200.00 200.00 200.00 0.00101-1006-50210 PERS-Survivor Benefits 2,385.00 2,400.00 2,400.00 2,400.00 0.00101-1006-50215 Other Fringe Benefits 70,068.97 145,400.00 145,400.00 158,200.00 12,800.00101-1006-50221 Medical Insurance 1,107.32 0.00 0.00 0.00 0.00101-1006-50222 Vision Insurance 4,878.68 0.00 0.00 0.00 0.00101-1006-50223 Dental Insurance 494.42 0.00 0.00 0.00 0.00101-1006-50224 Life Insurance 4,315.66 6,400.00 6,400.00 6,900.00 500.00101-1006-50225 Long Term Disability 17,700.00 23,600.00 23,600.00 13,100.00 -10,500.00101-1006-50230 Workers Comp Insurance 7,459.69 8,800.00 8,800.00 9,200.00 400.00101-1006-50240 Social Security-Medicare 4.65 0.00 0.00 0.00 0.00101-1006-50241 Social Security-FICA 1006 - Finance Totals:684,806.55 866,500.00 898,160.00 874,500.00 -23,660.00 1007 - Central Services 138,915.68 120,000.00 120,000.00 140,000.00 20,000.00101-1007-50109 Vacation & Sick Leave Buy Back 0.00 290,000.00 57,280.00 340,000.00 282,720.00101-1007-50115 Contingency for Stafffing 0.00 0.00 0.00 711,900.00 711,900.00101-1007-50117 PERS - Unfunded Pension Liability 1,947.27 0.00 0.00 0.00 0.00101-1007-50240 Social Security-Medicare 28,092.00 26,000.00 26,000.00 30,000.00 4,000.00101-1007-50243 Employer Contrib Retiree Med PERS 1007 - Central Services Totals:168,954.95 436,000.00 203,280.00 1,221,900.00 1,018,620.00 3001 - Community Resources Administration 349,622.82 340,000.00 360,640.00 421,000.00 60,360.00101-3001-50101 Permanent Full Time 5,825.91 9,400.00 0.00 0.00 0.00101-3001-50102 Salaries - Part Time 3,450.00 3,600.00 3,600.00 2,700.00 -900.00101-3001-50110 Commissions & Boards 574.50 800.00 800.00 500.00 -300.00101-3001-50150 Other Compensation 30,404.73 32,400.00 33,910.00 33,800.00 -110.00101-3001-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-3001-50210 PERS-Survivor Benefits 54,267.28 63,700.00 63,700.00 80,100.00 16,400.00101-3001-50221 Medical Insurance 1,094.39 0.00 0.00 0.00 0.00101-3001-50222 Vision Insurance 4,405.05 0.00 0.00 0.00 0.00101-3001-50223 Dental Insurance 360.50 0.00 0.00 0.00 0.00101-3001-50224 Life Insurance 3,109.69 3,200.00 3,200.00 3,900.00 700.00101-3001-50225 Long Term Disability 10,800.00 8,900.00 8,900.00 6,700.00 -2,200.00101-3001-50230 Workers Comp Insurance 5,204.43 5,600.00 5,600.00 6,100.00 500.00101-3001-50240 Social Security-Medicare 472.73 0.00 0.00 0.00 0.00101-3001-50241 Social Security-FICA 3001 - Community Resources Administration Totals:469,592.03 467,700.00 480,450.00 554,900.00 74,450.00 3002 - Wellness Center Operations 225,666.09 233,800.00 240,800.00 207,000.00 -33,800.00101-3002-50101 Permanent Full Time 48,367.79 139,100.00 113,600.00 120,000.00 6,400.00101-3002-50102 Salaries - Part Time 1,377.00 1,500.00 1,500.00 1,200.00 -300.00101-3002-50150 Other Compensation 35,416.29 43,500.00 44,120.00 18,300.00 -25,820.00101-3002-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-3002-50210 PERS-Survivor Benefits 29,667.28 72,800.00 72,800.00 70,100.00 -2,700.00101-3002-50221 Medical Insurance 612.05 0.00 0.00 0.00 0.00101-3002-50222 Vision Insurance 3,528.70 0.00 0.00 0.00 0.00101-3002-50223 Dental Insurance 261.64 0.00 0.00 0.00 0.00101-3002-50224 Life Insurance 2,361.47 2,600.00 2,600.00 2,300.00 -300.00101-3002-50225 Long Term Disability 7,200.00 5,900.00 5,900.00 5,800.00 -100.00101-3002-50230 Workers Comp Insurance 4,056.61 14,000.00 14,000.00 3,000.00 -11,000.00101-3002-50240 Social Security-Medicare 2,998.94 0.00 0.00 0.00 0.00101-3002-50241 Social Security-FICA 3002 - Wellness Center Operations Totals:361,513.86 513,300.00 495,420.00 427,800.00 -67,620.00 CITY OF LA QUINTA CITY-WIDE PAYROLL DETAILS 2018/19 PROPOSED BUDGET 15 147 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 3003 - Recreation Programs & Special Events 0.00 51,200.00 52,740.00 55,300.00 2,560.00101-3003-50101 Permanent Full Time 50,924.98 34,300.00 34,300.00 99,100.00 64,800.00101-3003-50102 Salaries - Part Time 0.00 500.00 500.00 500.00 0.00101-3003-50150 Other Compensation 0.00 3,300.00 3,400.00 10,200.00 6,800.00101-3003-50200 PERS-City Portion 0.00 100.00 100.00 300.00 200.00101-3003-50210 PERS-Survivor Benefits 0.00 18,200.00 18,200.00 20,100.00 1,900.00101-3003-50221 Medical Insurance 0.00 0.00 0.00 600.00 600.00101-3003-50225 Long Term Disability 4,900.00 8,900.00 8,900.00 1,700.00 -7,200.00101-3003-50230 Workers Comp Insurance 738.75 3,400.00 3,400.00 11,900.00 8,500.00101-3003-50240 Social Security-Medicare 3,157.54 0.00 0.00 0.00 0.00101-3003-50241 Social Security-FICA 3003 - Recreation Programs & Special Events Totals:59,721.27 119,900.00 121,540.00 199,700.00 78,160.00 3005 - Parks Maintenance 232,697.19 268,400.00 285,330.00 294,300.00 8,970.00101-3005-50101 Permanent Full Time 282.69 800.00 800.00 400.00 -400.00101-3005-50105 Salaries - Overtime 4,193.75 4,900.00 4,900.00 4,600.00 -300.00101-3005-50106 Standby 5,889.90 5,200.00 5,200.00 7,000.00 1,800.00101-3005-50107 Standby Overtime 459.00 500.00 500.00 500.00 0.00101-3005-50150 Other Compensation 41,597.62 57,000.00 58,470.00 28,300.00 -30,170.00101-3005-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-3005-50210 PERS-Survivor Benefits 55,538.03 70,900.00 70,900.00 78,100.00 7,200.00101-3005-50221 Medical Insurance 1,049.36 0.00 0.00 0.00 0.00101-3005-50222 Vision Insurance 3,222.18 0.00 0.00 0.00 0.00101-3005-50223 Dental Insurance 259.30 0.00 0.00 0.00 0.00101-3005-50224 Life Insurance 2,314.22 2,900.00 2,900.00 3,200.00 300.00101-3005-50225 Long Term Disability 7,300.00 11,800.00 11,800.00 6,500.00 -5,300.00101-3005-50230 Workers Comp Insurance 3,524.37 3,900.00 3,900.00 4,300.00 400.00101-3005-50240 Social Security-Medicare 3005 - Parks Maintenance Totals:358,327.61 426,400.00 444,800.00 427,300.00 -17,500.00 3007 - Marketing & Community Relations 130,555.07 64,100.00 66,920.00 73,500.00 6,580.00101-3007-50101 Permanent Full Time 842.50 500.00 500.00 500.00 0.00101-3007-50150 Other Compensation 15,280.79 4,200.00 4,330.00 5,100.00 770.00101-3007-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-3007-50210 PERS-Survivor Benefits 13,799.54 18,200.00 18,200.00 20,100.00 1,900.00101-3007-50221 Medical Insurance 321.16 0.00 0.00 0.00 0.00101-3007-50222 Vision Insurance 2,321.50 0.00 0.00 0.00 0.00101-3007-50223 Dental Insurance 129.57 0.00 0.00 0.00 0.00101-3007-50224 Life Insurance 1,352.73 700.00 700.00 800.00 100.00101-3007-50225 Long Term Disability 4,400.00 3,000.00 3,000.00 1,700.00 -1,300.00101-3007-50230 Workers Comp Insurance 1,934.41 1,000.00 1,000.00 1,100.00 100.00101-3007-50240 Social Security-Medicare 3007 - Marketing & Community Relations Totals:170,937.27 91,800.00 94,750.00 102,900.00 8,150.00 3008 - Public Buildings 212,932.24 265,600.00 277,220.00 283,300.00 6,080.00101-3008-50101 Permanent Full Time 3,272.25 3,200.00 3,200.00 3,400.00 200.00101-3008-50106 Standby 1,236.84 1,000.00 1,000.00 1,400.00 400.00101-3008-50107 Standby Overtime 459.00 600.00 600.00 500.00 -100.00101-3008-50150 Other Compensation 28,583.03 41,700.00 42,630.00 24,400.00 -18,230.00101-3008-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-3008-50210 PERS-Survivor Benefits 36,758.18 70,100.00 70,100.00 78,100.00 8,000.00101-3008-50221 Medical Insurance 521.55 0.00 0.00 0.00 0.00101-3008-50222 Vision Insurance 1,564.98 0.00 0.00 0.00 0.00101-3008-50223 Dental Insurance 241.82 0.00 0.00 0.00 0.00101-3008-50224 Life Insurance 2,110.08 2,900.00 2,900.00 3,100.00 200.00101-3008-50225 Long Term Disability 7,200.00 11,800.00 11,800.00 13,100.00 1,300.00101-3008-50230 Workers Comp Insurance 3,292.58 3,800.00 3,800.00 4,100.00 300.00101-3008-50240 Social Security-Medicare 3008 - Public Buildings Totals:298,172.55 400,800.00 413,350.00 411,500.00 -1,850.00 CITY OF LA QUINTA CITY-WIDE PAYROLL DETAILS 2018/19 PROPOSED BUDGET 16 148 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 6001 - Design & Development Administration 552,253.70 613,900.00 617,950.00 578,000.00 -39,950.00101-6001-50101 Permanent Full Time 7,340.00 11,400.00 11,400.00 10,500.00 -900.00101-6001-50110 Commissions & Boards 459.00 500.00 500.00 500.00 0.00101-6001-50150 Other Compensation 96,719.58 105,000.00 105,320.00 45,100.00 -60,220.00101-6001-50200 PERS-City Portion 0.00 200.00 200.00 300.00 100.00101-6001-50210 PERS-Survivor Benefits 76,258.44 154,600.00 154,600.00 170,200.00 15,600.00101-6001-50221 Medical Insurance 1,381.67 0.00 0.00 0.00 0.00101-6001-50222 Vision Insurance 9,186.20 0.00 0.00 0.00 0.00101-6001-50223 Dental Insurance 555.23 0.00 0.00 0.00 0.00101-6001-50224 Life Insurance 4,551.82 5,600.00 5,600.00 5,800.00 200.00101-6001-50225 Long Term Disability 17,800.00 19,200.00 19,200.00 14,100.00 -5,100.00101-6001-50230 Workers Comp Insurance 8,208.73 8,900.00 8,900.00 8,400.00 -500.00101-6001-50240 Social Security-Medicare 347.20 0.00 0.00 0.00 0.00101-6001-50241 Social Security-FICA 3,442.50 3,600.00 3,600.00 0.00 -3,600.00101-6001-50250 Vehicle Reimbursement 0.00 0.00 2,000.00 0.00 -2,000.00101-6001-50300 Employee Recognition 6001 - Design & Development Administration Totals:778,504.07 922,900.00 929,270.00 832,900.00 -96,370.00 6002 - Planning 264,563.71 271,500.00 281,750.00 282,700.00 950.00101-6002-50101 Permanent Full Time 459.00 500.00 500.00 500.00 0.00101-6002-50150 Other Compensation 30,266.97 18,500.00 19,310.00 20,300.00 990.00101-6002-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-6002-50210 PERS-Survivor Benefits 2,295.00 2,400.00 2,400.00 2,400.00 0.00101-6002-50215 Other Fringe Benefits 23,239.82 54,600.00 54,600.00 60,100.00 5,500.00101-6002-50221 Medical Insurance 412.17 0.00 0.00 0.00 0.00101-6002-50222 Vision Insurance 1,189.80 0.00 0.00 0.00 0.00101-6002-50223 Dental Insurance 173.43 0.00 0.00 0.00 0.00101-6002-50224 Life Insurance 2,299.13 3,100.00 3,100.00 3,100.00 0.00101-6002-50225 Long Term Disability 9,300.00 8,900.00 8,900.00 5,000.00 -3,900.00101-6002-50230 Workers Comp Insurance 3,911.07 4,100.00 4,100.00 4,100.00 0.00101-6002-50240 Social Security-Medicare 6002 - Planning Totals:338,110.10 363,700.00 374,760.00 378,300.00 3,540.00 6003 - Building 301,003.01 309,100.00 312,810.00 373,300.00 60,490.00101-6003-50101 Permanent Full Time 0.00 67,200.00 67,200.00 0.00 -67,200.00101-6003-50102 Salaries - Part Time 1,836.00 2,000.00 2,000.00 2,400.00 400.00101-6003-50150 Other Compensation 47,247.08 56,800.00 57,540.00 28,700.00 -28,840.00101-6003-50200 PERS-City Portion 0.00 100.00 100.00 200.00 100.00101-6003-50210 PERS-Survivor Benefits 61,109.61 72,800.00 72,800.00 100,100.00 27,300.00101-6003-50221 Medical Insurance 787.14 0.00 0.00 0.00 0.00101-6003-50222 Vision Insurance 4,135.82 0.00 0.00 0.00 0.00101-6003-50223 Dental Insurance 261.64 0.00 0.00 0.00 0.00101-6003-50224 Life Insurance 3,024.71 3,300.00 3,300.00 4,000.00 700.00101-6003-50225 Long Term Disability 9,600.00 11,800.00 11,800.00 8,300.00 -3,500.00101-6003-50230 Workers Comp Insurance 4,364.41 4,500.00 4,500.00 5,500.00 1,000.00101-6003-50240 Social Security-Medicare 0.00 0.00 4,000.00 0.00 -4,000.00101-6003-50300 Employee Recognition 6003 - Building Totals:433,369.42 527,600.00 536,050.00 522,500.00 -13,550.00 6004 - Code Compliance/Animal Control 375,406.35 471,400.00 465,540.00 478,600.00 13,060.00101-6004-50101 Permanent Full Time 3,944.56 4,400.00 4,400.00 4,900.00 500.00101-6004-50105 Salaries - Overtime 77,538.93 98,700.00 100,140.00 47,400.00 -52,740.00101-6004-50200 PERS-City Portion 0.00 200.00 200.00 200.00 0.00101-6004-50210 PERS-Survivor Benefits 64,137.30 127,300.00 127,300.00 140,200.00 12,900.00101-6004-50221 Medical Insurance 1,041.48 0.00 0.00 0.00 0.00101-6004-50222 Vision Insurance 4,389.18 0.00 0.00 0.00 0.00101-6004-50223 Dental Insurance 375.36 0.00 0.00 0.00 0.00101-6004-50224 Life Insurance 3,931.38 5,100.00 5,100.00 5,200.00 100.00101-6004-50225 Long Term Disability 12,000.00 17,700.00 17,700.00 11,600.00 -6,100.00101-6004-50230 Workers Comp Insurance 5,860.78 6,900.00 6,900.00 7,000.00 100.00101-6004-50240 Social Security-Medicare 20,000.00 0.00 8,000.00 0.00 -8,000.00101-6004-50300 Employee Recognition 6004 - Code Compliance/Animal Control Totals:568,625.32 731,700.00 735,280.00 695,100.00 -40,180.00 CITY OF LA QUINTA CITY-WIDE PAYROLL DETAILS 2018/19 PROPOSED BUDGET 17 149 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 6006 - The Hub 348,973.73 435,500.00 449,670.00 365,700.00 -83,970.00101-6006-50101 Permanent Full Time 3,967.42 55,000.00 55,000.00 93,000.00 38,000.00101-6006-50102 Salaries - Part Time 61,236.24 79,300.00 80,990.00 32,000.00 -48,990.00101-6006-50200 PERS-City Portion 0.00 200.00 200.00 200.00 0.00101-6006-50210 PERS-Survivor Benefits 65,968.73 118,200.00 118,200.00 110,100.00 -8,100.00101-6006-50221 Medical Insurance 3,639.17 4,800.00 4,800.00 4,000.00 -800.00101-6006-50225 Long Term Disability 11,300.00 16,200.00 16,200.00 9,200.00 -7,000.00101-6006-50230 Workers Comp Insurance 5,125.64 6,400.00 6,400.00 5,300.00 -1,100.00101-6006-50240 Social Security-Medicare 6006 - The Hub Totals:500,210.93 715,600.00 731,460.00 619,500.00 -111,960.00 7002 - Public Works Development Services 221,007.68 224,500.00 227,340.00 323,100.00 95,760.00101-7002-50101 Permanent Full Time 459.00 500.00 500.00 500.00 0.00101-7002-50150 Other Compensation 47,952.54 58,900.00 59,190.00 31,100.00 -28,090.00101-7002-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-7002-50210 PERS-Survivor Benefits 23,121.21 36,400.00 36,400.00 60,100.00 23,700.00101-7002-50221 Medical Insurance 297.18 0.00 0.00 0.00 0.00101-7002-50222 Vision Insurance 2,046.22 0.00 0.00 0.00 0.00101-7002-50223 Dental Insurance 130.82 0.00 0.00 0.00 0.00101-7002-50224 Life Insurance 1,855.90 2,100.00 2,100.00 3,000.00 900.00101-7002-50225 Long Term Disability 6,800.00 5,900.00 5,900.00 5,000.00 -900.00101-7002-50230 Workers Comp Insurance 3,295.72 3,300.00 3,300.00 4,700.00 1,400.00101-7002-50240 Social Security-Medicare 2,295.00 2,400.00 2,400.00 2,400.00 0.00101-7002-50250 Vehicle Reimbursement 4,000.00 0.00 0.00 0.00 0.00101-7002-50300 Employee Recognition 7002 - Public Works Development Services Totals:313,261.27 334,100.00 337,230.00 430,000.00 92,770.00 7006 - Engineering Services 382,487.49 426,200.00 436,560.00 517,300.00 80,740.00101-7006-50101 Permanent Full Time 1,262.98 2,000.00 2,000.00 5,300.00 3,300.00101-7006-50105 Salaries - Overtime 17,409.00 19,200.00 19,200.00 21,100.00 1,900.00101-7006-50106 Standby 3,719.79 4,300.00 4,300.00 0.00 -4,300.00101-7006-50107 Standby Overtime 1,277.00 1,500.00 1,500.00 2,000.00 500.00101-7006-50150 Other Compensation 71,153.15 89,600.00 90,460.00 46,100.00 -44,360.00101-7006-50200 PERS-City Portion 0.00 200.00 200.00 200.00 0.00101-7006-50210 PERS-Survivor Benefits 57,084.05 90,900.00 90,900.00 140,200.00 49,300.00101-7006-50221 Medical Insurance 771.65 0.00 0.00 0.00 0.00101-7006-50222 Vision Insurance 4,977.95 0.00 0.00 0.00 0.00101-7006-50223 Dental Insurance 295.25 0.00 0.00 0.00 0.00101-7006-50224 Life Insurance 3,451.10 4,100.00 4,100.00 5,600.00 1,500.00101-7006-50225 Long Term Disability 13,100.00 14,800.00 14,800.00 11,600.00 -3,200.00101-7006-50230 Workers Comp Insurance 5,932.07 6,200.00 6,200.00 7,600.00 1,400.00101-7006-50240 Social Security-Medicare 2,295.00 2,400.00 2,400.00 0.00 -2,400.00101-7006-50250 Vehicle Reimbursement 4,000.00 0.00 0.00 0.00 0.00101-7006-50300 Employee Recognition 7006 - Engineering Services Totals:569,216.48 661,400.00 672,620.00 757,000.00 84,380.00 101 - GENERAL FUND Totals:7,428,221.31 9,094,100.00 9,030,510.00 10,065,100.00 1,034,590.00 201 - GAS TAX FUND 7003 - Streets 572,750.34 485,900.00 492,510.00 468,800.00 -23,710.00201-7003-50101 Permanent Full Time 858.00 900.00 900.00 1,000.00 100.00201-7003-50105 Salaries - Overtime 12,477.32 11,800.00 11,800.00 9,500.00 -2,300.00201-7003-50106 Standby 9,297.78 8,300.00 8,300.00 6,500.00 -1,800.00201-7003-50107 Standby Overtime 108,720.38 117,100.00 117,730.00 44,800.00 -72,930.00201-7003-50200 PERS-City Portion 0.00 300.00 300.00 200.00 -100.00201-7003-50210 PERS-Survivor Benefits 135,413.20 150,000.00 150,000.00 165,200.00 15,200.00201-7003-50221 Medical Insurance 2,488.10 0.00 0.00 0.00 0.00201-7003-50222 Vision Insurance 10,852.39 0.00 0.00 0.00 0.00201-7003-50223 Dental Insurance 661.47 0.00 0.00 0.00 0.00201-7003-50224 Life Insurance 5,691.42 5,300.00 5,300.00 5,100.00 -200.00201-7003-50225 Long Term Disability 18,500.00 30,200.00 30,200.00 7,100.00 -23,100.00201-7003-50230 Workers Comp Insurance 7,786.41 7,100.00 7,100.00 6,800.00 -300.00201-7003-50240 Social Security-Medicare 7003 - Streets Totals:885,496.81 816,900.00 824,140.00 715,000.00 -109,140.00 201 - GAS TAX FUND Totals:885,496.81 816,900.00 824,140.00 715,000.00 -109,140.00 CITY OF LA QUINTA CITY-WIDE PAYROLL DETAILS 2018/19 PROPOSED BUDGET 18 150 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 215 - LIGHTING & LANDSCAPING FUND 7004 - Lighting & Landscaping 65,752.32 139,200.00 147,230.00 152,700.00 5,470.00215-7004-50101 Permanent Full Time 0.00 100.00 100.00 0.00 -100.00215-7004-50105 Salaries - Overtime 1,779.50 3,500.00 3,500.00 4,100.00 600.00215-7004-50106 Standby 803.21 3,100.00 3,100.00 2,800.00 -300.00215-7004-50107 Standby Overtime 12,114.19 20,900.00 21,490.00 12,900.00 -8,590.00215-7004-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00215-7004-50210 PERS-Survivor Benefits 16,928.79 50,000.00 50,000.00 55,100.00 5,100.00215-7004-50221 Medical Insurance 253.74 0.00 0.00 0.00 0.00215-7004-50222 Vision Insurance 956.01 0.00 0.00 0.00 0.00215-7004-50223 Dental Insurance 81.69 0.00 0.00 0.00 0.00215-7004-50224 Life Insurance 602.63 1,500.00 1,500.00 1,700.00 200.00215-7004-50225 Long Term Disability 3,400.00 7,100.00 7,100.00 3,800.00 -3,300.00215-7004-50230 Workers Comp Insurance 990.76 2,000.00 2,000.00 2,300.00 300.00215-7004-50240 Social Security-Medicare 7004 - Lighting & Landscaping Totals:103,662.84 227,500.00 236,120.00 235,500.00 -620.00 215 - LIGHTING & LANDSCAPING FUND Totals:103,662.84 227,500.00 236,120.00 235,500.00 -620.00 241 - HOUSING AUTHORITY 9101 - Housing Authority - Admin 29,810.04 63,400.00 54,170.00 136,300.00 82,130.00241-9101-50101 Permanent Full Time 750.00 3,000.00 3,000.00 3,000.00 0.00241-9101-50110 Commissions & Boards 216.00 600.00 600.00 300.00 -300.00241-9101-50150 Other Compensation 6,543.79 11,900.00 11,950.00 9,200.00 -2,750.00241-9101-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00241-9101-50210 PERS-Survivor Benefits 4,137.25 18,200.00 18,200.00 31,100.00 12,900.00241-9101-50221 Medical Insurance 56.06 0.00 0.00 0.00 0.00241-9101-50222 Vision Insurance 256.60 0.00 0.00 0.00 0.00241-9101-50223 Dental Insurance 29.95 0.00 0.00 0.00 0.00241-9101-50224 Life Insurance 291.75 700.00 700.00 3,200.00 2,500.00241-9101-50225 Long Term Disability 1,200.00 3,000.00 3,000.00 2,600.00 -400.00241-9101-50230 Workers Comp Insurance 450.01 1,100.00 1,100.00 2,100.00 1,000.00241-9101-50240 Social Security-Medicare 68.20 0.00 0.00 0.00 0.00241-9101-50241 Social Security-FICA 9101 - Housing Authority - Admin Totals:43,809.65 102,000.00 92,820.00 187,900.00 95,080.00 241 - HOUSING AUTHORITY Totals:43,809.65 102,000.00 92,820.00 187,900.00 95,080.00 502 - INFORMATION TECHNOLOGY 0000 - Undesignated 606.91 47,000.00 49,820.00 50,400.00 580.00502-0000-50101 Permanent Full Time 0.00 300.00 300.00 300.00 0.00502-0000-50150 Other Compensation 61.36 12,300.00 12,580.00 5,400.00 -7,180.00502-0000-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00502-0000-50210 PERS-Survivor Benefits 104.91 9,100.00 9,100.00 10,100.00 1,000.00502-0000-50221 Medical Insurance 1.33 0.00 0.00 0.00 0.00502-0000-50222 Vision Insurance 11.51 0.00 0.00 0.00 0.00502-0000-50223 Dental Insurance 0.50 0.00 0.00 0.00 0.00502-0000-50224 Life Insurance 6.54 500.00 500.00 600.00 100.00502-0000-50225 Long Term Disability 8.80 700.00 700.00 800.00 100.00502-0000-50240 Social Security-Medicare 0000 - Undesignated Totals:801.86 70,000.00 73,100.00 67,700.00 -5,400.00 502 - INFORMATION TECHNOLOGY Totals:801.86 70,000.00 73,100.00 67,700.00 -5,400.00 504 - INSURANCE FUND 1010 - Insurance 34,240.90 64,700.00 66,640.00 68,200.00 1,560.00504-1010-50101 Permanent Full Time 0.00 500.00 500.00 200.00 -300.00504-1010-50150 Other Compensation 7,318.66 17,000.00 17,600.00 7,300.00 -10,300.00504-1010-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00504-1010-50210 PERS-Survivor Benefits 6,955.62 13,600.00 13,600.00 15,100.00 1,500.00504-1010-50221 Medical Insurance 361.74 1,400.00 1,400.00 1,500.00 100.00504-1010-50225 Long Term Disability CITY OF LA QUINTA CITY-WIDE PAYROLL DETAILS 2018/19 PROPOSED BUDGET 19 151 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 1,000.00 0.00 0.00 0.00 0.00504-1010-50230 Workers Comp Insurance 496.33 900.00 900.00 1,000.00 100.00504-1010-50240 Social Security-Medicare 1010 - Insurance Totals:50,373.25 98,200.00 100,740.00 93,400.00 -7,340.00 504 - INSURANCE FUND Totals:50,373.25 98,200.00 100,740.00 93,400.00 -7,340.00 601 - SILVERROCK RESORT 0000 - Undesignated 33,848.05 28,200.00 30,080.00 31,200.00 1,120.00601-0000-50101 Permanent Full Time 7,361.61 7,400.00 7,590.00 3,400.00 -4,190.00601-0000-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00601-0000-50210 PERS-Survivor Benefits 3,766.77 3,600.00 3,600.00 4,100.00 500.00601-0000-50221 Medical Insurance 369.33 0.00 0.00 0.00 0.00601-0000-50223 Dental Insurance 40.61 0.00 0.00 0.00 0.00601-0000-50224 Life Insurance 238.12 300.00 300.00 400.00 100.00601-0000-50225 Long Term Disability 1,000.00 0.00 0.00 0.00 0.00601-0000-50230 Workers Comp Insurance 490.82 400.00 400.00 500.00 100.00601-0000-50240 Social Security-Medicare 0000 - Undesignated Totals:47,115.31 40,000.00 42,070.00 39,700.00 -2,370.00 601 - SILVERROCK RESORT Totals:47,115.31 40,000.00 42,070.00 39,700.00 -2,370.00 760 - SUPPLEMENTAL PENSION PLAN 0000 - Undesignated 12,832.86 0.00 0.00 0.00 0.00760-0000-50199 Annual PARS Contribution 0000 - Undesignated Totals:12,832.86 0.00 0.00 0.00 0.00 760 - SUPPLEMENTAL PENSION PLAN Totals:12,832.86 0.00 0.00 0.00 0.00 SALARY & BENEFITS TOTAL 8,572,313.89 10,448,700.00 10,399,500.00 11,404,300.00 1,004,800.00 CITY OF LA QUINTA CITY-WIDE PAYROLL DETAILS 2018/19 PROPOSED BUDGET 20 152 THIS PAGE INTENTIONALLY LEFT BLANK 21 153 2016/17 Actual Revenue 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 Tax Revenues 34,394,468.80 37,364,100.00 39,664,100.00 41,659,000.00 1,994,900.00 Licenses & Permits 1,118,912.10 1,257,700.00 1,299,700.00 1,205,900.00 -93,800.00 Intergovernmental 14,859,875.58 7,215,000.00 7,265,000.00 7,045,600.00 -219,400.00 Charges for Services 1,021,296.11 1,258,200.00 1,292,200.00 993,200.00 -299,000.00 Fines, Forfeitures & Abatements 348,344.70 246,000.00 266,000.00 275,500.00 9,500.00 Use of Money & Property 360,067.95 530,000.00 400,000.00 470,000.00 70,000.00 Miscellaneous 570,595.68 490,200.00 510,200.00 515,200.00 5,000.00 Transfers In 9,502.95 190,400.00 190,400.00 0.00 -190,400.00 General Fund Revenue 52,683,063.87 48,551,600.00 50,887,600.00 52,164,400.00 1,276,800.00 CITY OF LA QUINTA GENERAL FUND HISTORICAL REVENUE SUMMARY 2018/19 PROPOSED BUDGET 22 154 2016/17 Actual Revenues 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 101 - GENERAL FUND 0000 - Undesignated 310 - Tax Revenues 2,186,077.61 2,222,100.00 2,222,100.00 2,261,000.00 38,900.00101-0000-40310 Property Tax Revenue 4,969,009.81 4,419,000.00 4,419,000.00 4,500,000.00 81,000.00101-0000-40311 No-Low City Property Tax 2,082,693.73 1,938,000.00 1,938,000.00 1,978,000.00 40,000.00101-0000-40315 RPTTF Pass Through 8,597,655.49 8,776,100.00 8,776,100.00 8,900,000.00 123,900.00101-0000-41320 State Sales Tax 1,462,649.75 5,700,000.00 8,000,000.00 8,455,000.00 455,000.00101-0000-41326 Measure G Sales Tax 585,333.35 531,000.00 531,000.00 550,000.00 19,000.00101-0000-41327 Document Transfer Tax 6,426,594.01 6,046,900.00 6,046,900.00 6,400,000.00 353,100.00101-0000-41400 TOT - Hotels 2,383,229.26 2,065,000.00 2,065,000.00 2,400,000.00 335,000.00101-0000-41401 TOT - Short Term Vac. Rentals 123,360.49 45,000.00 45,000.00 110,000.00 65,000.00101-0000-41402 TOT - Bed and Breakfast 0.00 360,000.00 360,000.00 360,000.00 0.00101-0000-41416 TOT - Resort Fees 663,060.76 644,000.00 644,000.00 650,000.00 6,000.00101-0000-41505 Franchise Taxes - Burrtec 38,801.62 0.00 0.00 0.00 0.00101-0000-41506 Burrtec AB 939 Fee 120,634.61 129,000.00 129,000.00 127,000.00 -2,000.00101-0000-41508 Southern California Gas 602,052.47 580,000.00 580,000.00 590,000.00 10,000.00101-0000-41509 Cable Television Franchise Fee 340,102.70 200,000.00 200,000.00 300,000.00 100,000.00101-0000-41510 Communications Franchise Fees 3,813,213.14 3,708,000.00 3,708,000.00 4,078,000.00 370,000.00101-0000-41800 Property Tax in Lieu of VLF 310 - Tax Revenues Totals:34,394,468.80 37,364,100.00 39,664,100.00 41,659,000.00 1,994,900.00 320 - Licenses & Permits 80,102.00 63,000.00 63,000.00 100,000.00 37,000.00101-0000-41415 STVR Registration Fee 358,943.44 320,000.00 320,000.00 340,000.00 20,000.00101-0000-41600 Business Licenses 1,368.00 0.00 0.00 6,000.00 6,000.00101-0000-41601 Cannabis Delivery License 1,095.00 1,000.00 1,000.00 1,000.00 0.00101-0000-41610 Film Permits 104,776.28 165,600.00 165,600.00 125,000.00 -40,600.00101-0000-42400 Building Permits 51,407.11 103,500.00 103,500.00 50,000.00 -53,500.00101-0000-42401 Plumbing Permits 80,867.16 121,200.00 121,200.00 70,000.00 -51,200.00101-0000-42402 Mechanical Permits 47,294.38 89,700.00 89,700.00 50,000.00 -39,700.00101-0000-42403 Electrical Permits 151,603.31 152,000.00 152,000.00 140,000.00 -12,000.00101-0000-42404 Miscellaneous Permits 10,090.00 10,000.00 10,000.00 10,000.00 0.00101-0000-42405 Garage Sale Permits 160.00 200.00 200.00 200.00 0.00101-0000-42406 Golf Cart Permits 8,675.67 9,600.00 9,600.00 8,000.00 -1,600.00101-0000-42408 Grading Permits 3,354.00 2,500.00 2,500.00 4,000.00 1,500.00101-0000-42410 Driveway Permits 660.00 1,000.00 1,000.00 500.00 -500.00101-0000-42414 Massage Permits 0.00 0.00 14,000.00 30,000.00 16,000.00101-0000-42420 Fire Plan Review Fee 0.00 0.00 5,000.00 12,000.00 7,000.00101-0000-42421 Fire Inspection Fee 1,300.00 2,000.00 2,000.00 2,500.00 500.00101-0000-42430 Transportation Permits 24,914.00 11,700.00 11,700.00 12,500.00 800.00101-0000-42431 Conditional Use Permits 1,600.00 1,500.00 1,500.00 2,800.00 1,300.00101-0000-42433 Minor Use Permit 20,546.00 12,500.00 12,500.00 18,000.00 5,500.00101-0000-42434 Sign Permit 64,278.00 32,400.00 32,400.00 52,000.00 19,600.00101-0000-42435 Site Development Permit 14,589.00 1,500.00 24,500.00 12,100.00 -12,400.00101-0000-42436 Final Landscaping Plans 1,394.25 2,800.00 2,800.00 3,300.00 500.00101-0000-42437 Development Agreement 8,757.50 4,000.00 4,000.00 6,000.00 2,000.00101-0000-42439 Temporary Use Permit 81,137.00 150,000.00 150,000.00 150,000.00 0.00101-0000-43632 Public Works Permits 320 - Licenses & Permits Totals:1,118,912.10 1,257,700.00 1,299,700.00 1,205,900.00 -93,800.00 330 - Intergovernmental 14,609,875.58 6,726,000.00 6,726,000.00 6,957,600.00 231,600.00101-0000-42500 Fire Service Credit 0.00 239,000.00 289,000.00 85,000.00 -204,000.00101-0000-43633 CSA 152 Assessments 250,000.00 250,000.00 250,000.00 3,000.00 -247,000.00101-0000-43650 Contributions from Other Agencies 330 - Intergovernmental Totals:14,859,875.58 7,215,000.00 7,265,000.00 7,045,600.00 -219,400.00 340 - Charges for Services 57,857.54 45,000.00 45,000.00 55,000.00 10,000.00101-0000-42200 Leisure Enrichment 8,585.85 6,000.00 6,000.00 6,000.00 0.00101-0000-42202 Gift Shop 0.00 100.00 0.00 0.00 0.00101-0000-42208 Coffee/Cards-Senior Center 45,079.70 45,500.00 45,500.00 45,500.00 0.00101-0000-42210 Youth Sports 4,589.28 5,000.00 5,000.00 6,000.00 1,000.00101-0000-42211 Adult Sports 41,902.00 40,000.00 40,000.00 30,000.00 -10,000.00101-0000-42212 Facility Rental 1,086.30 14,000.00 14,000.00 20,000.00 6,000.00101-0000-42213 Special Event 54,625.85 45,000.00 45,000.00 45,000.00 0.00101-0000-42214 Wellness Center Leisure Enrichment CITY OF LA QUINTA GENERAL FUND HISTORICAL REVENUE DETAILS 2018/19 PROPOSED BUDGET 23 155 2016/17 Actual Revenues 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 0.00 34,100.00 34,100.00 0.00 -34,100.00101-0000-42215 City Facilities Rental Fee 2,152.00 0.00 0.00 2,000.00 2,000.00101-0000-42216 Senior Center Special Events 125,867.51 85,000.00 85,100.00 100,000.00 14,900.00101-0000-42218 Wellness Center Memberships -38.90 0.00 0.00 0.00 0.00101-0000-42300 Cash Over/Short 33,220.09 25,000.00 25,000.00 25,000.00 0.00101-0000-42301 Miscellaneous Revenue 350.00 200.00 200.00 200.00 0.00101-0000-42303 NSF Charges 8,484.00 0.00 0.00 5,000.00 5,000.00101-0000-42411 Village Use Permit 1,796.00 0.00 0.00 2,000.00 2,000.00101-0000-42412 Minor Adjustment, Plan Checks 13,338.00 7,600.00 17,600.00 8,200.00 -9,400.00101-0000-42415 Tentative Tract Map 0.00 0.00 4,000.00 6,000.00 2,000.00101-0000-42416 Digitization/Records Management 2,100.00 1,200.00 1,200.00 1,200.00 0.00101-0000-42417 Modification by Applicant 1,500.00 1,500.00 1,500.00 1,500.00 0.00101-0000-42440 Appeals - Planning Commission 4,068.00 8,700.00 18,700.00 9,200.00 -9,500.00101-0000-42443 Zone Change 5,629.00 3,700.00 3,700.00 4,300.00 600.00101-0000-42445 Environmental Assessment 0.00 9,700.00 19,700.00 10,200.00 -9,500.00101-0000-42446 General Plan Amendment 4,480.00 3,000.00 3,000.00 4,500.00 1,500.00101-0000-42447 Home Occupations 12,333.00 13,400.00 13,400.00 5,000.00 -8,400.00101-0000-42448 Parcel Map 13,310.30 10,000.00 10,000.00 0.00 -10,000.00101-0000-42451 Specific Plan 0.00 1,500.00 1,500.00 0.00 -1,500.00101-0000-42453 Zoning Letters 438,638.13 552,000.00 552,000.00 425,000.00 -127,000.00101-0000-42600 Building Plan Check Fees 0.00 0.00 0.00 300.00 300.00101-0000-42610 SMIP Fees 181.80 0.00 0.00 300.00 300.00101-0000-42615 CBSC Administrative Fees 139,392.83 300,000.00 300,000.00 175,000.00 -125,000.00101-0000-42810 Public Works Dev. Plan Check Fee 767.83 1,000.00 1,000.00 800.00 -200.00101-0000-43631 CVMSHCP Admin Fee 340 - Charges for Services Totals:1,021,296.11 1,258,200.00 1,292,200.00 993,200.00 -299,000.00 350 - Fines, Forfeitures & Abatements 17,334.00 18,000.00 18,000.00 18,000.00 0.00101-0000-42700 Administrative Citations 37,849.13 9,000.00 9,000.00 20,000.00 11,000.00101-0000-42701 Lot Abatement 19,779.55 35,000.00 35,000.00 15,000.00 -20,000.00101-0000-42702 Vehicle Abatement 86,997.00 70,000.00 70,000.00 70,000.00 0.00101-0000-42703 Vehicle Impound Fee 123,257.44 70,000.00 70,000.00 90,000.00 20,000.00101-0000-42705 Motor Vehicle Code Fines 46,086.02 40,000.00 40,000.00 37,000.00 -3,000.00101-0000-42706 Parking Violations 10,064.56 4,000.00 24,000.00 16,000.00 -8,000.00101-0000-42707 Misc Fines 6,977.00 0.00 0.00 6,500.00 6,500.00101-0000-42708 Graffiti Removal 0.00 0.00 0.00 3,000.00 3,000.00101-0000-42709 False Alarm Fees - Police 350 - Fines, Forfeitures & Abatements Totals:348,344.70 246,000.00 266,000.00 275,500.00 9,500.00 360 - Use of Money & Property 143,436.65 250,000.00 250,000.00 270,000.00 20,000.00101-0000-41900 Allocated Interest -8,850.00 0.00 0.00 0.00 0.00101-0000-41910 Gain or Loss 112,476.96 50,000.00 50,000.00 60,000.00 10,000.00101-0000-41915 Non-Allocated Interest 9,600.00 140,000.00 10,000.00 10,000.00 0.00101-0000-42111 Rental Income 103,404.34 90,000.00 90,000.00 130,000.00 40,000.00101-0000-42120 Lease Revenue 360 - Use of Money & Property Totals:360,067.95 530,000.00 400,000.00 470,000.00 70,000.00 370 - Miscellaneous 420,684.94 365,000.00 365,000.00 375,000.00 10,000.00101-0000-41410 TOT - Mitigation Measures 17,411.69 8,000.00 8,000.00 15,000.00 7,000.00101-0000-41504 AMR Compliance 50,837.50 103,000.00 103,000.00 105,000.00 2,000.00101-0000-41507 Burrtec Admin Cost Reimbursement 500.00 0.00 0.00 0.00 0.00101-0000-41920 Memorial Tree Revenue 948.62 0.00 0.00 0.00 0.00101-0000-42000 Insurance Recoveries 0.00 2,000.00 2,000.00 0.00 -2,000.00101-0000-42100 Advertising Co-Op Revenue 4,109.10 2,000.00 2,000.00 0.00 -2,000.00101-0000-42130 SB 1186 Revenue 147.80 200.00 200.00 100.00 -100.00101-0000-42140 Sales of Publications & Materials 69,991.43 0.00 20,000.00 10,000.00 -10,000.00101-0000-42305 Miscellaneous Reimbursements 6,004.35 10,000.00 10,000.00 10,000.00 0.00101-0000-43505 Credit Card Fee Revenue -39.75 0.00 0.00 100.00 100.00101-0000-45000 Sale of Other Assets 370 - Miscellaneous Totals:570,595.68 490,200.00 510,200.00 515,200.00 5,000.00 CITY OF LA QUINTA GENERAL FUND HISTORICAL REVENUE DETAILS 2018/19 PROPOSED BUDGET 24 156 2016/17 Actual Revenues 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 380 - Transfers In 9,502.95 190,400.00 190,400.00 0.00 -190,400.00101-0000-49500 Transfers In 380 - Transfers In Totals:9,502.95 190,400.00 190,400.00 0.00 -190,400.00 0000 - Undesignated Totals:52,683,063.87 48,551,600.00 50,887,600.00 52,164,400.00 1,276,800.00 101 - GENERAL FUND Totals:52,683,063.87 48,551,600.00 50,887,600.00 52,164,400.00 1,276,800.00 CITY OF LA QUINTA GENERAL FUND HISTORICAL REVENUE DETAILS 2018/19 PROPOSED BUDGET 25 157 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 1001 - City Council Salaries and Benefits 145,185.61 144,000.00 144,000.00 144,000.00 0.00101-1001-50108 Salaries - Council Members 2,335.00 2,400.00 2,400.00 2,400.00 0.00101-1001-50150 Other Compensation 24,267.44 20,000.00 20,000.00 10,300.00 -9,700.00101-1001-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-1001-50210 PERS-Survivor Benefits 58,919.44 90,900.00 90,900.00 100,100.00 9,200.00101-1001-50221 Medical Insurance 774.91 0.00 0.00 0.00 0.00101-1001-50222 Vision Insurance 4,337.26 0.00 0.00 0.00 0.00101-1001-50223 Dental Insurance 831.86 0.00 0.00 0.00 0.00101-1001-50224 Life Insurance 0.00 1,600.00 1,600.00 1,600.00 0.00101-1001-50225 Long Term Disability 4,500.00 14,800.00 14,800.00 8,300.00 -6,500.00101-1001-50230 Workers Comp Insurance 2,120.10 5,600.00 5,600.00 5,600.00 0.00101-1001-50240 Social Security-Medicare 2,037.41 0.00 0.00 0.00 0.00101-1001-50241 Social Security-FICA 50 - Salaries and Benefits Totals:245,309.03 279,400.00 279,400.00 272,400.00 -7,000.00 Maintenance & Operations 0.00 8,000.00 8,000.00 8,000.00 0.00101-1001-60137 Community Special Events 25,122.06 25,000.00 25,000.00 25,000.00 0.00101-1001-60320 Travel & Training 182.57 1,000.00 1,000.00 1,000.00 0.00101-1001-60400 Office Supplies 319.68 600.00 600.00 600.00 0.00101-1001-60410 Printing 334.72 10,000.00 10,000.00 1,000.00 -9,000.00101-1001-60420 Operating Supplies 1,000.00 0.00 0.00 0.00 0.00101-1001-60510 Contingency 62 - Maintenance & Operations Totals:26,959.03 44,600.00 44,600.00 35,600.00 -9,000.00 1001 - City Council Totals:272,268.06 324,000.00 324,000.00 308,000.00 -16,000.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 26 158 Department : 1001 - City Council Community Special Events 8,000.00101-1001-60137 Annual Open House State of the City Address Travel & Training 25,000.00101-1001-60320 League Annual Conference League - Legislative Action Days Mayor's Cup Council Meeting Expenses Public Safety Awards Ceremony Miscellaneous Events as needed Printing 600.00101-1001-60410 Operating Supplies 1,000.00101-1001-60420 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 27 159 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 1002 - City Manager 845,572.30 769,000.00 807,460.00 867,500.00 60,040.00 Salaries and Benefits 507,337.29 541,400.00 550,960.00 619,300.00 68,340.00 Contract Services 225,658.68 117,000.00 145,900.00 117,000.00 (28,900.00) Maintenance & Operations 81,176.33 81,200.00 81,200.00 94,500.00 13,300.00 Internal Service Charges 31,400.00 29,400.00 29,400.00 36,700.00 7,300.00 3007 - Marketing & Community Relations 830,897.63 1,170,400.00 1,173,350.00 1,199,800.00 26,450.00 Salaries and Benefits 170,937.27 91,800.00 94,750.00 102,900.00 8,150.00 Contract Services 282,830.83 272,500.00 272,500.00 287,500.00 15,000.00 Maintenance & Operations 360,629.53 797,700.00 797,700.00 797,700.00 0.00 Internal Service Charges 16,500.00 8,400.00 8,400.00 11,700.00 3,300.00 CITY MANAGER TOTAL 1,676,469.93 1,939,400.00 1,980,810.00 2,067,300.00 86,490.00 845,572.30 769,000.00 807,460.00 867,500.00 60,040.00 507,337.29 541,400.00 550,960.00 619,300.00 68,340.00 225,658.68 117,000.00 145,900.00 117,000.00 (28,900.00) 81,176.33 81,200.00 81,200.00 94,500.00 13,300.00 31,400.00 29,400.00 29,400.00 36,700.00 7,300.00 830,897.63 1,170,400.00 1,173,350.00 1,199,800.00 26,450.00 170,937.27 91,800.00 94,750.00 102,900.00 8,150.00 282,830.83 272,500.00 272,500.00 287,500.00 15,000.00 360,629.53 797,700.00 797,700.00 797,700.00 0.00 16,500.00 8,400.00 8,400.00 11,700.00 3,300.00 1,676,469.93 1,939,400.00 1,980,810.00 2,067,300.00 86,490.00 CITY OF LA QUINTA CITY MANAGER'S OFFICE SUMMARY OF EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 28 160 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 1002 - City Manager Salaries and Benefits 366,492.72 375,800.00 384,690.00 464,900.00 80,210.00101-1002-50101 Permanent Full Time 1,161.00 1,200.00 1,200.00 1,300.00 100.00101-1002-50150 Other Compensation 59,082.84 71,800.00 72,470.00 43,700.00 -28,770.00101-1002-50200 PERS-City Portion 0.00 100.00 100.00 200.00 100.00101-1002-50210 PERS-Survivor Benefits 10,000.00 10,000.00 10,000.00 10,000.00 0.00101-1002-50215 Other Fringe Benefits 46,394.37 63,700.00 63,700.00 83,100.00 19,400.00101-1002-50221 Medical Insurance 803.87 0.00 0.00 0.00 0.00101-1002-50222 Vision Insurance 4,438.88 0.00 0.00 0.00 0.00101-1002-50223 Dental Insurance 312.19 0.00 0.00 0.00 0.00101-1002-50224 Life Insurance 2,591.83 3,000.00 3,000.00 4,000.00 1,000.00101-1002-50225 Long Term Disability 10,600.00 10,300.00 10,300.00 5,300.00 -5,000.00101-1002-50230 Workers Comp Insurance 5,459.59 5,500.00 5,500.00 6,800.00 1,300.00101-1002-50240 Social Security-Medicare 50 - Salaries and Benefits Totals:507,337.29 541,400.00 550,960.00 619,300.00 68,340.00 Contract Services 96,410.04 92,000.00 92,000.00 92,000.00 0.00101-1002-60101 Contract Services - Administrative 128,876.86 25,000.00 53,900.00 25,000.00 -28,900.00101-1002-60103 Professional Services 371.78 0.00 0.00 0.00 0.00101-1002-60108 Technical 60 - Contract Services Totals:225,658.68 117,000.00 145,900.00 117,000.00 -28,900.00 Maintenance & Operations 2,452.00 10,600.00 11,200.00 11,000.00 -200.00101-1002-60320 Travel & Training 0.00 600.00 0.00 0.00 0.00101-1002-60330 Mileage Reimbursement 77,092.48 67,000.00 67,000.00 80,000.00 13,000.00101-1002-60351 Membership Dues 440.57 1,000.00 1,000.00 1,000.00 0.00101-1002-60400 Office Supplies 941.82 1,000.00 1,000.00 500.00 -500.00101-1002-60410 Printing 249.46 1,000.00 1,000.00 2,000.00 1,000.00101-1002-60420 Operating Supplies 62 - Maintenance & Operations Totals:81,176.33 81,200.00 81,200.00 94,500.00 13,300.00 Internal Service Charges 23,600.00 29,400.00 29,400.00 36,700.00 7,300.00101-1002-98110 Information Tech Charges 7,800.00 0.00 0.00 0.00 0.00101-1002-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:31,400.00 29,400.00 29,400.00 36,700.00 7,300.00 1002 - City Manager Totals:845,572.30 769,000.00 807,460.00 867,500.00 60,040.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 29 161 Department : 1002 - City Manager Permanent Full Time 464,900.00101-1002-50101 100% - Management Analyst 100% - Management Specialist 90% - City Manager 50% - Business Analyst 50% - Management Specialist In FY 2018/19, 10% of the City Managers' salary and 50% of both the Business Analyst and Management Specialists salary was allocated to the Housing Fund. Increase due to salary upgrade for Management Specialist and addition of Management Analyst position transfered from The Hub. Contract Services - Administrative 92,000.00101-1002-60101 Lobbying Services City Economist - Economic Development Professional Services 25,000.00101-1002-60103 Career Builder Event Title and Appraisal Services Travel & Training 11,000.00101-1002-60320 League of California Cities (LCC) Regional Meetings & Miscellaneous Training Membership Dues 80,000.00101-1002-60351 International City/County Mgmt Association (ICMA) League of CA Cities (LCC) - Riverside California Cities/Counties Mgmt Foundation (CCMF) Coachella Valley Association of Governments (CVAG) International Council of Shopping Centers (ICSC) National League of Cities (NLC) Southern CA Assoc of Governments (SCAG) Printing 500.00101-1002-60410 Operating Supplies 2,000.00101-1002-60420 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 30 162 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 3007 - Marketing & Community Relations Salaries and Benefits 130,555.07 64,100.00 66,920.00 73,500.00 6,580.00101-3007-50101 Permanent Full Time 842.50 500.00 500.00 500.00 0.00101-3007-50150 Other Compensation 15,280.79 4,200.00 4,330.00 5,100.00 770.00101-3007-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-3007-50210 PERS-Survivor Benefits 13,799.54 18,200.00 18,200.00 20,100.00 1,900.00101-3007-50221 Medical Insurance 321.16 0.00 0.00 0.00 0.00101-3007-50222 Vision Insurance 2,321.50 0.00 0.00 0.00 0.00101-3007-50223 Dental Insurance 129.57 0.00 0.00 0.00 0.00101-3007-50224 Life Insurance 1,352.73 700.00 700.00 800.00 100.00101-3007-50225 Long Term Disability 4,400.00 3,000.00 3,000.00 1,700.00 -1,300.00101-3007-50230 Workers Comp Insurance 1,934.41 1,000.00 1,000.00 1,100.00 100.00101-3007-50240 Social Security-Medicare 50 - Salaries and Benefits Totals:170,937.27 91,800.00 94,750.00 102,900.00 8,150.00 Contract Services 270,330.83 260,000.00 260,000.00 275,000.00 15,000.00101-3007-60151 GPSCVB 12,500.00 12,500.00 12,500.00 12,500.00 0.00101-3007-60152 Jacqueline Cochran Regional Airport 60 - Contract Services Totals:282,830.83 272,500.00 272,500.00 287,500.00 15,000.00 Maintenance & Operations 1,602.92 4,000.00 4,000.00 4,000.00 0.00101-3007-60320 Travel & Training 225.00 40,600.00 40,600.00 40,600.00 0.00101-3007-60351 Membership Dues 0.00 4,000.00 4,000.00 4,000.00 0.00101-3007-60410 Printing 0.00 1,600.00 1,600.00 1,600.00 0.00101-3007-60420 Operating Supplies 12,486.21 20,000.00 20,000.00 20,000.00 0.00101-3007-60450 Advertising 345,165.40 717,500.00 717,500.00 717,500.00 0.00101-3007-60461 Marketing & Tourism Promotions 1,150.00 10,000.00 10,000.00 10,000.00 0.00101-3007-60462 Media 62 - Maintenance & Operations Totals:360,629.53 797,700.00 797,700.00 797,700.00 0.00 Internal Service Charges 15,700.00 8,400.00 8,400.00 11,700.00 3,300.00101-3007-98110 Information Tech Charges 800.00 0.00 0.00 0.00 0.00101-3007-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:16,500.00 8,400.00 8,400.00 11,700.00 3,300.00 3007 - Marketing & Community Relations Totals:830,897.63 1,170,400.00 1,173,350.00 1,199,800.00 26,450.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 31 163 Department : 3007 - Marketing & Community Relations Permanent Full Time 73,500.00101-3007-50101 100% - Marketing Management Coordinator Increase in FY 2018/19 salary due to reclassification of Marketing & Events Supervisor to Marketing Management Coordinator. Travel & Training 4,000.00101-3007-60320 Visit CA - Travel Destination Conference CalTravel - Travel Destination Conference Membership Dues 40,600.00101-3007-60351 Amount 30,300.00 300.00 East Valley Coalition (EVC) & Coachella Valley Economic Partnership (CVEP) Other Professional Associations Regional Economic Development Agency (REDC)10,000.00 Printing 4,000.00101-3007-60410 Operating Supplies 1,600.00101-3007-60420 Advertising 20,000.00101-3007-60450 Amount Date Festival 5,000.00 Event Sponsorships 12,000.00 Restaurant Week 3,000.00 Marketing & Tourism Promotions 717,500.00101-3007-60461 Amount Chamber of Commerce Contract 115,000.00 Marketing Contracts 420,000.00 Marketing Efforts and Rebranding 150,000.00 Music Licensing 2,000.00 Palm Springs Life Vision 3,500.00 Photography 16,000.00 Video/Commercials 11,000.00 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 32 164 THIS PAGE INTENTIONALLY LEFT BLANK 33 165 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 1003 - City Attorney Contract Services 360,685.14 420,000.00 420,000.00 440,000.00 20,000.00101-1003-60153 Attorney 50,201.83 40,000.00 40,000.00 45,000.00 5,000.00101-1003-60154 Attorney/Litigation 60 - Contract Services Totals:410,886.97 460,000.00 460,000.00 485,000.00 25,000.00 1003 - City Attorney Totals:410,886.97 460,000.00 460,000.00 485,000.00 25,000.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 34 166 THIS PAGE INTENTIONALLY LEFT BLANK 35 167 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 1005 - City Clerk Salaries and Benefits 234,634.21 262,900.00 260,680.00 268,300.00 7,620.00101-1005-50101 Permanent Full Time 27,903.30 26,000.00 26,000.00 28,000.00 2,000.00101-1005-50102 Salaries - Part Time 459.00 500.00 500.00 400.00 -100.00101-1005-50150 Other Compensation 48,880.31 55,400.00 56,860.00 25,900.00 -30,960.00101-1005-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-1005-50210 PERS-Survivor Benefits 33,511.32 68,200.00 68,200.00 73,100.00 4,900.00101-1005-50221 Medical Insurance 674.47 0.00 0.00 0.00 0.00101-1005-50222 Vision Insurance 2,814.15 0.00 0.00 0.00 0.00101-1005-50223 Dental Insurance 275.97 0.00 0.00 0.00 0.00101-1005-50224 Life Insurance 2,180.71 2,900.00 2,900.00 3,100.00 200.00101-1005-50225 Long Term Disability 8,700.00 10,300.00 10,300.00 6,100.00 -4,200.00101-1005-50230 Workers Comp Insurance 3,807.00 4,200.00 4,200.00 4,400.00 200.00101-1005-50240 Social Security-Medicare 1,730.01 0.00 0.00 0.00 0.00101-1005-50241 Social Security-FICA 0.00 0.00 7,000.00 0.00 -7,000.00101-1005-50300 Employee Recognition 50 - Salaries and Benefits Totals:365,570.45 430,500.00 436,740.00 409,400.00 -27,340.00 Contract Services 114,637.82 80,100.00 82,600.00 109,000.00 26,400.00101-1005-60103 Professional Services 6,413.75 0.00 8,400.00 10,000.00 1,600.00101-1005-60125 Temporary Agency Services 60 - Contract Services Totals:121,051.57 80,100.00 91,000.00 119,000.00 28,000.00 Maintenance & Operations 4,782.22 6,400.00 8,300.00 12,000.00 3,700.00101-1005-60320 Travel & Training 1,350.16 700.00 700.00 1,000.00 300.00101-1005-60351 Membership Dues 0.00 300.00 300.00 300.00 0.00101-1005-60352 Subscriptions & Publications 1,425.73 2,000.00 2,000.00 2,000.00 0.00101-1005-60400 Office Supplies 60.54 300.00 300.00 400.00 100.00101-1005-60410 Printing 466.31 500.00 500.00 1,000.00 500.00101-1005-60420 Operating Supplies 3,232.60 2,000.00 4,100.00 4,500.00 400.00101-1005-60450 Advertising 62 - Maintenance & Operations Totals:11,317.56 12,200.00 16,200.00 21,200.00 5,000.00 Internal Service Charges 23,600.00 29,400.00 29,400.00 42,500.00 13,100.00101-1005-98110 Information Tech Charges 6,900.00 0.00 0.00 0.00 0.00101-1005-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:30,500.00 29,400.00 29,400.00 42,500.00 13,100.00 1005 - City Clerk Totals:528,439.58 552,200.00 573,340.00 592,100.00 18,760.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 36 168 Department : 1005 - City Clerk Permanent Full Time 268,300.00101-1005-50101 100% - Administrative Assistant 100% - Deputy City Clerk 65% - City Clerk (25% Housing, 10% Insurance) 50% - Management Assistant (50% Housing) 50% - Deputy City Clerk (50% Insurance Fund) Salaries - Part Time 28,000.00101-1005-50102 100% - Administrative Technician Part-Time Potential $14,000 savings if unfunded position is approved as requested. Professional Services 109,000.00101-1005-60103 2018 Election Services Municipal Code Text and Online Updates Empire Imaging Service & Support (LaserFiche) Scanning Services For The Record Tech Support (DSS Corp) DigiCert Electronic Signatures Temporary Agency Services 10,000.00101-1005-60125 Potential $10,000 savings if unfunded position is approved as requested. Travel & Training 12,000.00101-1005-60320 Election Law Seminar California City Clerks Assoc Annual Conference & Seminars International Institute of Municipal Clerks Certifications and Training Laserfiche Conference League of California Cities Membership Dues 1,000.00101-1005-60351 California City Clerks Association (CCAC) (4 Employees) National Notary Association (NNA), Errors and Omission Insurance (3) International Institute of Municipal Clerks (IIMC) Membership Subscriptions & Publications 300.00101-1005-60352 Printing 400.00101-1005-60410 Operating Supplies 1,000.00101-1005-60420 Advertising 4,500.00101-1005-60450 Public Hearing Notices CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 37 169 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 1004 - Human Resources 407,779.18 462,900.00 516,590.00 495,650.00 -20,940.00 Salaries and Benefits 236,680.86 263,400.00 294,990.00 308,200.00 13,210.00 Contract Services 96,965.02 99,800.00 101,900.00 69,250.00 -32,650.00 Maintenance & Operations 55,333.30 82,900.00 102,900.00 94,900.00 -8,000.00 Internal Service Charges 18,800.00 16,800.00 16,800.00 23,300.00 6,500.00 2001 - Police 14,451,363.86 15,879,100.00 15,879,100.00 17,114,000.00 1,234,900.00 Contract Services 14,417,358.37 15,830,400.00 15,830,400.00 17,051,000.00 1,220,600.00 Maintenance & Operations 1,401.40 9,700.00 9,700.00 10,000.00 300.00 Utilities 2,504.09 14,000.00 14,000.00 14,000.00 0.00 Internal Service Charges 30,100.00 25,000.00 25,000.00 39,000.00 14,000.00 2002 - Fire 5,816,590.43 6,730,000.00 6,730,000.00 6,957,600.00 227,600.00 Contract Services 5,643,879.97 6,485,500.00 6,485,500.00 6,689,500.00 204,000.00 Maintenance & Operations 64,526.13 101,500.00 76,500.00 76,500.00 0.00 Repair & Maintenance 0.00 0.00 25,000.00 25,000.00 0.00 Utilities 52,804.50 72,000.00 72,000.00 82,000.00 10,000.00 Capital Expenses 3,379.83 15,000.00 15,000.00 15,000.00 0.00 Internal Service Charges 52,000.00 56,000.00 56,000.00 69,600.00 13,600.00 3001 - Community Resources Administration 783,381.65 703,500.00 729,750.00 743,900.00 14,150.00 Salaries and Benefits 469,592.03 467,700.00 480,450.00 554,900.00 74,450.00 Contract Services 48,360.00 60,000.00 73,500.00 65,000.00 -8,500.00 Maintenance & Operations 190,429.62 127,500.00 127,500.00 77,400.00 -50,100.00 Internal Service Charges 75,000.00 48,300.00 48,300.00 46,600.00 -1,700.00 3002 - Wellness Center Operations 522,038.55 679,300.00 661,420.00 647,700.00 -13,720.00 Salaries and Benefits 361,513.86 513,300.00 495,420.00 427,800.00 -67,620.00 Contract Services 88,593.37 87,300.00 87,300.00 99,300.00 12,000.00 Maintenance & Operations 30,080.32 61,900.00 61,900.00 63,500.00 1,600.00 Utilities 1,851.00 0.00 0.00 0.00 0.00 Internal Service Charges 40,000.00 16,800.00 16,800.00 57,100.00 40,300.00 3003 - Recreation Programs & Special Events 129,864.59 365,000.00 366,640.00 529,300.00 162,660.00 Salaries and Benefits 59,721.27 119,900.00 121,540.00 199,700.00 78,160.00 Contract Services 373.46 0.00 0.00 0.00 0.00 Maintenance & Operations 36,769.86 208,300.00 208,300.00 285,300.00 77,000.00 Internal Service Charges 33,000.00 36,800.00 36,800.00 44,300.00 7,500.00 6004 - Code Compliance/Animal Control 911,979.40 1,134,500.00 1,153,080.00 1,156,300.00 3,220.00 Salaries and Benefits 568,625.32 731,700.00 735,280.00 695,100.00 -40,180.00 Contract Services 213,371.01 246,000.00 256,000.00 260,000.00 4,000.00 Maintenance & Operations 22,083.07 25,700.00 30,700.00 38,200.00 7,500.00 Internal Service Charges 107,900.00 131,100.00 131,100.00 163,000.00 31,900.00 COMMUNITY RESOURCES TOTAL 23,022,997.66 25,954,300.00 26,036,580.00 27,644,450.00 1,607,870.00 CITY OF LA QUINTA COMMUNITY RESOURCES SUMMARY OF EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 38 170 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 1004 - Human Resources Salaries and Benefits 138,377.09 153,200.00 162,690.00 177,300.00 14,610.00101-1004-50101 Permanent Full Time 6,133.11 9,400.00 30,800.00 38,300.00 7,500.00101-1004-50102 Salaries - Part Time 20,371.23 25,500.00 26,200.00 15,800.00 -10,400.00101-1004-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-1004-50210 PERS-Survivor Benefits 26,040.53 36,400.00 36,400.00 40,100.00 3,700.00101-1004-50221 Medical Insurance 594.07 0.00 0.00 0.00 0.00101-1004-50222 Vision Insurance 2,802.10 0.00 0.00 0.00 0.00101-1004-50223 Dental Insurance 123.41 0.00 0.00 0.00 0.00101-1004-50224 Life Insurance 1,437.25 1,900.00 1,900.00 2,100.00 200.00101-1004-50225 Long Term Disability 5,700.00 5,900.00 5,900.00 3,400.00 -2,500.00101-1004-50230 Workers Comp Insurance 2,095.49 3,000.00 3,000.00 2,600.00 -400.00101-1004-50240 Social Security-Medicare 380.33 0.00 0.00 0.00 0.00101-1004-50241 Social Security-FICA 32,226.25 25,000.00 25,000.00 25,000.00 0.00101-1004-50244 State Unemployment Insurance 400.00 3,000.00 3,000.00 3,500.00 500.00101-1004-50252 Fitness Membership Reimbursement 50 - Salaries and Benefits Totals:236,680.86 263,400.00 294,990.00 308,200.00 13,210.00 Contract Services 63,597.49 90,000.00 92,100.00 52,750.00 -39,350.00101-1004-60103 Professional Services 27,739.83 9,800.00 9,800.00 16,500.00 6,700.00101-1004-60104 Consultants 5,627.70 0.00 0.00 0.00 0.00101-1004-60125 Temporary Agency Services 60 - Contract Services Totals:96,965.02 99,800.00 101,900.00 69,250.00 -32,650.00 Maintenance & Operations 19,436.50 30,000.00 40,000.00 30,000.00 -10,000.00101-1004-60129 Recruiting/Pre-Employment 6,857.03 10,000.00 10,000.00 10,000.00 0.00101-1004-60320 Travel & Training 136.31 0.00 0.00 0.00 0.00101-1004-60321 Training & Education 11,520.07 20,000.00 30,000.00 30,000.00 0.00101-1004-60322 Training & Education/MOU 6,680.14 7,500.00 7,500.00 9,000.00 1,500.00101-1004-60340 Employee Recognition Awards 4,954.00 5,500.00 5,500.00 6,000.00 500.00101-1004-60351 Membership Dues 218.76 300.00 300.00 300.00 0.00101-1004-60352 Subscriptions & Publications 1,851.42 2,000.00 2,000.00 2,000.00 0.00101-1004-60400 Office Supplies 60.54 600.00 600.00 600.00 0.00101-1004-60410 Printing 1,168.53 1,000.00 1,000.00 1,000.00 0.00101-1004-60420 Operating Supplies 2,450.00 6,000.00 6,000.00 6,000.00 0.00101-1004-60450 Advertising 62 - Maintenance & Operations Totals:55,333.30 82,900.00 102,900.00 94,900.00 -8,000.00 Internal Service Charges 15,700.00 16,800.00 16,800.00 23,300.00 6,500.00101-1004-98110 Information Tech Charges 3,100.00 0.00 0.00 0.00 0.00101-1004-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:18,800.00 16,800.00 16,800.00 23,300.00 6,500.00 1004 - Human Resources Totals:407,779.18 462,900.00 516,590.00 495,650.00 -20,940.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 39 171 Department : 1004 - Human Resources Permanent Full Time 177,300.00101-1004-50101 100% - Human Resources Analyst 100% - Human Resources Manager Increase in FY 2018/19 reflects one of the Human Resources Analysts position upgraded to a Human Resources Manager. Salaries - Part Time 38,300.00101-1004-50102 100% Part-Time Administrative Technician In FY 2018/19 the Office Assistant is 100% allocated in Human Resources and reclassified as an Administrative Technician. Professional Services 52,750.00101-1004-60103 Leadership Development Municipal Resources - Policy Review 2018/19 decrease to due the completion of Fox Lawson Market Survey. Consultants 16,500.00101-1004-60104 EAP - Wellness Works TASC - Admin Fee CalPERS - Monthly Medical Prem-Admin fees TAG/AMS DOT Random Screenings DMV Medical Exams (Class B) Recruiting/Pre-Employment 30,000.00101-1004-60129 Executive Recruitment Resources Interview Panel Costs Fingerprinting Physicals/Drug Screenings Background Checks Travel & Training 10,000.00101-1004-60320 Bilingual Testing Annual CA Public Employers Labor Relations Assoc. (CalPELRA) Liberty Cassidy Insurance Training Customer Service/Misc. Training Insurance Academy/Educational Forums Employee Recognition Awards 9,000.00101-1004-60340 Membership Dues 6,000.00101-1004-60351 Society of HR Management (SHRM) Professionals in HR Association (PIHRA) International Public Management Association for HR (IPMA-HR), World at Work (WOW) CV Employment Relations Consortium CA Public Employers Labor Relations Assoc. (CalPELRA), and Enganging Local Governent Leaders (ELGL) Subscriptions & Publications 300.00101-1004-60352 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 40 172 Labor Law Compliance Posters Printing 600.00101-1004-60410 Personnel Forms On-Boarding for New Employees Operating Supplies 1,000.00101-1004-60420 Advertising 6,000.00101-1004-60450 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 41 173 THIS PAGE INTENTIONALLY LEFT BLANK 42 174 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 2001 - Police Contract Services 4,309.56 10,000.00 10,000.00 10,000.00 0.00101-2001-60109 LQ Police Volunteers 8,240,424.63 9,130,000.00 9,130,000.00 9,862,000.00 732,000.00101-2001-60161 Sheriff Patrol 165,614.11 217,000.00 217,000.00 258,000.00 41,000.00101-2001-60162 Police Overtime 2,092,206.28 1,993,000.00 1,993,000.00 1,960,000.00 -33,000.00101-2001-60163 Target Team 591,241.20 757,000.00 757,000.00 825,000.00 68,000.00101-2001-60164 Community Services Officer 55,859.02 0.00 0.00 58,000.00 58,000.00101-2001-60165 Special Enforcement/Humana 153,806.04 176,000.00 176,000.00 191,000.00 15,000.00101-2001-60166 Gang Task Force 143,054.61 176,000.00 176,000.00 191,000.00 15,000.00101-2001-60167 Narcotics Task Force 178,851.13 90,000.00 90,000.00 185,000.00 95,000.00101-2001-60168 School Officer 1,121,782.46 1,327,000.00 1,327,000.00 1,435,000.00 108,000.00101-2001-60169 Motor Officer 444,967.16 502,000.00 502,000.00 545,000.00 43,000.00101-2001-60170 Dedicated Sargeant 262,350.40 287,000.00 287,000.00 312,000.00 25,000.00101-2001-60171 Dedicated Lieutenant 461,885.67 490,000.00 490,000.00 510,000.00 20,000.00101-2001-60172 Sheriff - Mileage 0.00 20,000.00 20,000.00 18,000.00 -2,000.00101-2001-60173 Booking Fees 16,760.80 21,400.00 21,400.00 20,000.00 -1,400.00101-2001-60174 Blood/Alcohol Testing 61,454.10 108,000.00 108,000.00 95,000.00 -13,000.00101-2001-60175 Special Enforcement Funds 419,059.20 420,000.00 420,000.00 470,000.00 50,000.00101-2001-60176 Sheriff - Other 0.00 44,000.00 44,000.00 10,000.00 -34,000.00101-2001-60178 COPS Robbery Prevention 0.00 55,000.00 55,000.00 89,000.00 34,000.00101-2001-60179 COPS Burglary/Theft Prevention 3,732.00 7,000.00 7,000.00 7,000.00 0.00101-2001-60193 Sexual Assault Exam Fees 60 - Contract Services Totals:14,417,358.37 15,830,400.00 15,830,400.00 17,051,000.00 1,220,600.00 Maintenance & Operations 1,401.40 9,700.00 9,700.00 10,000.00 300.00101-2001-60420 Operating Supplies 62 - Maintenance & Operations Totals:1,401.40 9,700.00 9,700.00 10,000.00 300.00 Utilities 2,504.09 14,000.00 14,000.00 14,000.00 0.00101-2001-61300 Utilities - Telephone 66 - Utilities Totals:2,504.09 14,000.00 14,000.00 14,000.00 0.00 Internal Service Charges 0.00 5,000.00 5,000.00 7,000.00 2,000.00101-2001-98110 Information Tech Charges 30,100.00 20,000.00 20,000.00 32,000.00 12,000.00101-2001-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:30,100.00 25,000.00 25,000.00 39,000.00 14,000.00 2001 - Police Totals:14,451,363.86 15,879,100.00 15,879,100.00 17,114,000.00 1,234,900.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 43 175 Department : 2001 - Police Sheriff Patrol 9,862,000.00101-2001-60161 Increases for Police Services in FY 2018/19 are attributed to rising labor and pension costs. Police Overtime 258,000.00101-2001-60162 Target Team 1,960,000.00101-2001-60163 Community Services Officer 825,000.00101-2001-60164 Gang Task Force 191,000.00101-2001-60166 Narcotics Task Force 191,000.00101-2001-60167 School Officer 185,000.00101-2001-60168 Motor Officer 1,435,000.00101-2001-60169 Dedicated Sargeant 545,000.00101-2001-60170 Dedicated Lieutenant 312,000.00101-2001-60171 Sheriff - Mileage 510,000.00101-2001-60172 Booking Fees 18,000.00101-2001-60173 Blood/Alcohol Testing 20,000.00101-2001-60174 Special Enforcement Funds 95,000.00101-2001-60175 Sheriff - Other 470,000.00101-2001-60176 Sexual Assault Exam Fees 7,000.00101-2001-60193 Operating Supplies 10,000.00101-2001-60420 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 44 176 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 2002 - Fire Contract Services 4,918.00 2,000.00 2,000.00 2,000.00 0.00101-2002-60103 Professional Services 0.00 2,000.00 2,000.00 2,000.00 0.00101-2002-60107 Instructors 762.56 2,500.00 2,500.00 2,500.00 0.00101-2002-60110 Volunteers - Fire 14,594.40 16,000.00 16,000.00 16,000.00 0.00101-2002-60112 Landscape Contract 2,373.00 3,000.00 3,000.00 4,000.00 1,000.00101-2002-60116 Pest Control 51,935.66 7,000.00 7,000.00 3,000.00 -4,000.00101-2002-60123 Security & Alarm 5,368,873.97 6,170,000.00 6,170,000.00 6,350,000.00 180,000.00101-2002-60139 Fire Service Costs 200,376.52 223,000.00 223,000.00 250,000.00 27,000.00101-2002-60140 MOU - Indio Ladder Truck 45.86 60,000.00 60,000.00 60,000.00 0.00101-2002-60525 Career Builder 60 - Contract Services Totals:5,643,879.97 6,485,500.00 6,485,500.00 6,689,500.00 204,000.00 Maintenance & Operations 4,790.66 6,000.00 6,000.00 6,000.00 0.00101-2002-60320 Travel & Training 0.00 300.00 300.00 300.00 0.00101-2002-60351 Membership Dues 6,355.55 7,200.00 7,200.00 7,200.00 0.00101-2002-60406 Disaster Prep Supplies 0.00 500.00 500.00 500.00 0.00101-2002-60410 Printing 629.74 2,500.00 2,500.00 2,500.00 0.00101-2002-60545 Small Tools & Equipment 47,284.06 75,000.00 50,000.00 50,000.00 0.00101-2002-60670 Fire Station 5,466.12 10,000.00 10,000.00 10,000.00 0.00101-2002-60671 Repair & Maintenance - EOC 62 - Maintenance & Operations Totals:64,526.13 101,500.00 76,500.00 76,500.00 0.00 Repair & Maintenance 0.00 0.00 25,000.00 25,000.00 0.00101-2002-60691 Maintenance/Services 65 - Repair & Maintenance Totals:0.00 0.00 25,000.00 25,000.00 0.00 Utilities 1,418.59 2,000.00 2,000.00 3,000.00 1,000.00101-2002-61100 Utilities - Gas 22,632.18 28,000.00 28,000.00 33,000.00 5,000.00101-2002-61101 Utilities - Electricity 16,071.46 18,000.00 18,000.00 20,000.00 2,000.00101-2002-61200 Utilities - Water 8,763.95 15,000.00 15,000.00 16,000.00 1,000.00101-2002-61300 Utilities - Telephone 1,702.25 5,000.00 5,000.00 5,000.00 0.00101-2002-61304 Mobile/Cell Phones 2,216.07 4,000.00 4,000.00 5,000.00 1,000.00101-2002-61400 Utilities - Cable 66 - Utilities Totals:52,804.50 72,000.00 72,000.00 82,000.00 10,000.00 Capital Expenses 3,379.83 15,000.00 15,000.00 15,000.00 0.00101-2002-80101 Machinery & Equipment 68 - Capital Expenses Totals:3,379.83 15,000.00 15,000.00 15,000.00 0.00 Internal Service Charges 2,900.00 4,000.00 4,000.00 5,000.00 1,000.00101-2002-91843 Property & Crime Insurance 11,400.00 11,000.00 11,000.00 12,000.00 1,000.00101-2002-91844 Earthquake Insurance 15,700.00 16,000.00 16,000.00 20,000.00 4,000.00101-2002-98110 Information Tech Charges 22,000.00 25,000.00 25,000.00 32,600.00 7,600.00101-2002-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:52,000.00 56,000.00 56,000.00 69,600.00 13,600.00 2002 - Fire Totals:5,816,590.43 6,730,000.00 6,730,000.00 6,957,600.00 227,600.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 45 177 Department : 2002 - Fire Professional Services 2,000.00101-2002-60103 Fire Abatement Instructors 2,000.00101-2002-60107 Pest Control 4,000.00101-2002-60116 Fire Service Costs 6,350,000.00101-2002-60139 Captain, Medic Engineers, Engineers Fire Fighter II - Medics, Fire Fighter II Fire Safety Specialist, Overhead/Administration & Direct Operating Expenses Medic Unit Operating Costs Fire Engine Replacement Charges Travel & Training 6,000.00101-2002-60320 Emergency Prepardeness Citywide Training Membership Dues 300.00101-2002-60351 Printing 500.00101-2002-60410 Fire Station 50,000.00101-2002-60670 Maintenance/Services 25,000.00101-2002-60691 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 46 178 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 3001 - Community Resources Administration Salaries and Benefits 349,622.82 340,000.00 360,640.00 421,000.00 60,360.00101-3001-50101 Permanent Full Time 5,825.91 9,400.00 0.00 0.00 0.00101-3001-50102 Salaries - Part Time 3,450.00 3,600.00 3,600.00 2,700.00 -900.00101-3001-50110 Commissions & Boards 574.50 800.00 800.00 500.00 -300.00101-3001-50150 Other Compensation 30,404.73 32,400.00 33,910.00 33,800.00 -110.00101-3001-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-3001-50210 PERS-Survivor Benefits 54,267.28 63,700.00 63,700.00 80,100.00 16,400.00101-3001-50221 Medical Insurance 1,094.39 0.00 0.00 0.00 0.00101-3001-50222 Vision Insurance 4,405.05 0.00 0.00 0.00 0.00101-3001-50223 Dental Insurance 360.50 0.00 0.00 0.00 0.00101-3001-50224 Life Insurance 3,109.69 3,200.00 3,200.00 3,900.00 700.00101-3001-50225 Long Term Disability 10,800.00 8,900.00 8,900.00 6,700.00 -2,200.00101-3001-50230 Workers Comp Insurance 5,204.43 5,600.00 5,600.00 6,100.00 500.00101-3001-50240 Social Security-Medicare 472.73 0.00 0.00 0.00 0.00101-3001-50241 Social Security-FICA 50 - Salaries and Benefits Totals:469,592.03 467,700.00 480,450.00 554,900.00 74,450.00 Contract Services 0.00 0.00 3,500.00 5,000.00 1,500.00101-3001-60103 Professional Services 48,360.00 60,000.00 70,000.00 60,000.00 -10,000.00101-3001-60135 Boys & Girls Club 60 - Contract Services Totals:48,360.00 60,000.00 73,500.00 65,000.00 -8,500.00 Maintenance & Operations 1,522.40 0.00 0.00 0.00 0.00101-3001-60184 Fritz Burns Park 1,646.36 7,500.00 7,500.00 7,500.00 0.00101-3001-60320 Travel & Training 1,243.08 0.00 0.00 0.00 0.00101-3001-60351 Membership Dues 1,833.75 3,000.00 3,000.00 3,000.00 0.00101-3001-60400 Office Supplies 44.45 800.00 800.00 1,800.00 1,000.00101-3001-60420 Operating Supplies 60,000.00 60,000.00 60,000.00 60,000.00 0.00101-3001-60510 Grants & Economic Development/Marketing 69,867.72 0.00 0.00 0.00 0.00101-3001-60512 Art Event 0.00 2,100.00 2,100.00 2,100.00 0.00101-3001-60527 2-1-1 Hotline 0.00 1,100.00 1,100.00 0.00 -1,100.00101-3001-60529 LQ Historical Museum 3,000.00 3,000.00 3,000.00 3,000.00 0.00101-3001-60531 Homeless Bus Passes 50,000.00 50,000.00 50,000.00 0.00 -50,000.00101-3001-60532 Homelessness Assistance 1,271.86 0.00 0.00 0.00 0.00101-3001-60553 Tree Lighting Ceremony 62 - Maintenance & Operations Totals:190,429.62 127,500.00 127,500.00 77,400.00 -50,100.00 Internal Service Charges 62,400.00 25,200.00 25,200.00 46,600.00 21,400.00101-3001-98110 Information Tech Charges 12,600.00 23,100.00 23,100.00 0.00 -23,100.00101-3001-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:75,000.00 48,300.00 48,300.00 46,600.00 -1,700.00 3001 - Community Resources Administration Totals:783,381.65 703,500.00 729,750.00 743,900.00 14,150.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 47 179 Department : 3001 - Community Resources Administration Permanent Full Time 421,000.00101-3001-50101 100% - Administrative Technician 100% - Community Resources Director 100% - Public Safety Manager 50% - Community Resources Manager 50% - Management Analyst Increase in FY 2018/19 - 50% of the Management Analyst position was added to this division. The other 50% of Management Analyst is allocated to the Information Technology Fund. Professional Services 5,000.00101-3001-60103 Travel & Training 7,500.00101-3001-60320 CA Parks and Recreation Society (CPRS) Local and Regional Training Operating Supplies 1,800.00101-3001-60420 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 48 180 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 3002 - Wellness Center Operations Salaries and Benefits 225,666.09 233,800.00 240,800.00 207,000.00 -33,800.00101-3002-50101 Permanent Full Time 48,367.79 139,100.00 113,600.00 120,000.00 6,400.00101-3002-50102 Salaries - Part Time 1,377.00 1,500.00 1,500.00 1,200.00 -300.00101-3002-50150 Other Compensation 35,416.29 43,500.00 44,120.00 18,300.00 -25,820.00101-3002-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-3002-50210 PERS-Survivor Benefits 29,667.28 72,800.00 72,800.00 70,100.00 -2,700.00101-3002-50221 Medical Insurance 612.05 0.00 0.00 0.00 0.00101-3002-50222 Vision Insurance 3,528.70 0.00 0.00 0.00 0.00101-3002-50223 Dental Insurance 261.64 0.00 0.00 0.00 0.00101-3002-50224 Life Insurance 2,361.47 2,600.00 2,600.00 2,300.00 -300.00101-3002-50225 Long Term Disability 7,200.00 5,900.00 5,900.00 5,800.00 -100.00101-3002-50230 Workers Comp Insurance 4,056.61 14,000.00 14,000.00 3,000.00 -11,000.00101-3002-50240 Social Security-Medicare 2,998.94 0.00 0.00 0.00 0.00101-3002-50241 Social Security-FICA 50 - Salaries and Benefits Totals:361,513.86 513,300.00 495,420.00 427,800.00 -67,620.00 Contract Services 2,500.00 4,300.00 4,300.00 4,300.00 0.00101-3002-60103 Professional Services 83,093.37 80,000.00 80,000.00 92,000.00 12,000.00101-3002-60107 Instructors 3,000.00 3,000.00 3,000.00 3,000.00 0.00101-3002-60108 Technical 60 - Contract Services Totals:88,593.37 87,300.00 87,300.00 99,300.00 12,000.00 Maintenance & Operations 0.00 5,000.00 5,000.00 5,000.00 0.00101-3002-60157 Rental Expense 175.00 0.00 0.00 0.00 0.00101-3002-60320 Travel & Training 0.00 0.00 0.00 1,000.00 1,000.00101-3002-60321 Training & Education 5,523.39 7,400.00 7,400.00 7,600.00 200.00101-3002-60351 Membership Dues 389.09 500.00 500.00 900.00 400.00101-3002-60352 Subscriptions & Publications 1,466.14 3,000.00 3,000.00 3,000.00 0.00101-3002-60400 Office Supplies 24,055.79 45,000.00 45,000.00 45,000.00 0.00101-3002-60420 Operating Supplies 86.74 1,000.00 1,000.00 1,000.00 0.00101-3002-60432 Tools/Equipment -1,615.83 0.00 0.00 0.00 0.00101-3002-60691 Maintenance/Services 62 - Maintenance & Operations Totals:30,080.32 61,900.00 61,900.00 63,500.00 1,600.00 Utilities 15.29 0.00 0.00 0.00 0.00101-3002-61100 Utilities - Gas 1,835.71 0.00 0.00 0.00 0.00101-3002-61200 Utilties - Water 66 - Utilities Totals:1,851.00 0.00 0.00 0.00 0.00 Internal Service Charges 31,400.00 16,800.00 16,800.00 40,800.00 24,000.00101-3002-98110 Information Tech Charges 8,600.00 0.00 0.00 16,300.00 16,300.00101-3002-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:40,000.00 16,800.00 16,800.00 57,100.00 40,300.00 3002 - Wellness Center Operations Totals:522,038.55 679,300.00 661,420.00 647,700.00 -13,720.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 49 181 Department : 3002 - Wellness Center Operations Permanent Full Time 207,000.00101-3002-50101 100% - Community Resources Coordinator (2) 100% - Office Assistant 50% - Community Resources Manager In FY 2018/19 the Community Program & Wellness Supervisor was converted to Community Resources Manager and is allocated 50% in Community Resources Administration. Salaries - Part Time 120,000.00101-3002-50102 100% - Recreational Leaders Professional Services 4,300.00101-3002-60103 Instructors 92,000.00101-3002-60107 Wellness Center class instructors Technical 3,000.00101-3002-60108 Rental Expense 5,000.00101-3002-60157 Membership Dues 7,600.00101-3002-60351 Amount Motion Picture Licensing Corp 500.00 National Council on Aging 100.00 TechnoGym Apps 7,000.00 Subscriptions & Publications 900.00101-3002-60352 Amount Desert Sun Newspaper 300.00 Wellness Publications 600.00 Operating Supplies 45,000.00101-3002-60420 Amount Community Luncheons 14,000.00 Fitness Center Supplies 26,000.00 General Supplies 3,000.00 Health Fair 2,000.00 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 50 182 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 3003 - Recreation Programs & Special Events Salaries and Benefits 0.00 51,200.00 52,740.00 55,300.00 2,560.00101-3003-50101 Permanent Full Time 50,924.98 34,300.00 34,300.00 99,100.00 64,800.00101-3003-50102 Salaries - Part Time 0.00 500.00 500.00 500.00 0.00101-3003-50150 Other Compensation 0.00 3,300.00 3,400.00 10,200.00 6,800.00101-3003-50200 PERS-City Portion 0.00 100.00 100.00 300.00 200.00101-3003-50210 PERS-Survivor Benefits 0.00 18,200.00 18,200.00 20,100.00 1,900.00101-3003-50221 Medical Insurance 0.00 0.00 0.00 600.00 600.00101-3003-50225 Long Term Disability 4,900.00 8,900.00 8,900.00 1,700.00 -7,200.00101-3003-50230 Workers Comp Insurance 738.75 3,400.00 3,400.00 11,900.00 8,500.00101-3003-50240 Social Security-Medicare 3,157.54 0.00 0.00 0.00 0.00101-3003-50241 Social Security-FICA 50 - Salaries and Benefits Totals:59,721.27 119,900.00 121,540.00 199,700.00 78,160.00 Contract Services 373.46 0.00 0.00 0.00 0.00101-3003-60107 Instructors 60 - Contract Services Totals:373.46 0.00 0.00 0.00 0.00 Maintenance & Operations 6,514.51 6,000.00 6,000.00 7,000.00 1,000.00101-3003-60122 Credit Card Fees 18,853.59 186,000.00 186,000.00 261,000.00 75,000.00101-3003-60149 Community Experiences 1,750.00 2,400.00 2,400.00 2,400.00 0.00101-3003-60157 Rental Expense 2,111.95 0.00 0.00 1,000.00 1,000.00101-3003-60320 Travel & Training 0.00 2,400.00 2,400.00 2,400.00 0.00101-3003-60351 Membership Dues 7,539.81 11,500.00 11,500.00 11,500.00 0.00101-3003-60420 Operating Supplies 62 - Maintenance & Operations Totals:36,769.86 208,300.00 208,300.00 285,300.00 77,000.00 Internal Service Charges 31,400.00 25,200.00 25,200.00 11,700.00 -13,500.00101-3003-98110 Information Tech Charges 1,600.00 11,600.00 11,600.00 32,600.00 21,000.00101-3003-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:33,000.00 36,800.00 36,800.00 44,300.00 7,500.00 3003 - Recreation Programs & Special Events Totals:129,864.59 365,000.00 366,640.00 529,300.00 162,660.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 51 183 Department : 3003 - Recreation Programs & Special Events Permanent Full Time 55,300.00101-3003-50101 100% - Management Assistant Salaries - Part Time 99,100.00101-3003-50102 100% - Senior Recreational Leaders (2) 100% - Reacreational Leaders Community Experiences 261,000.00101-3003-60149 Amount Art on Main Street 20,000.00 Brew in LQ 45,000.00 Community Picnic 5,000.00 Egg Hunt 1,500.00 Expanded Community Programs & Activities 100,000.00 Golf Tour and Banquet 2,500.00 Ironman 75,000.00 Outdoor Movies 3,000.00 Tree Lighting 4,500.00 Veteran's Day 2,000.00 YMCA Partner Events 2,500.00 Rental Expense 2,400.00101-3003-60157 Travel & Training 1,000.00101-3003-60320 Membership Dues 2,400.00101-3003-60351 Operating Supplies 11,500.00101-3003-60420 Amount Athletic Programs 4,500.00 Event Supplies and Equipment 5,000.00 Staff Supplies 2,000.00 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 52 184 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 6004 - Code Compliance/Animal Control Salaries and Benefits 375,406.35 471,400.00 465,540.00 478,600.00 13,060.00101-6004-50101 Permanent Full Time 3,944.56 4,400.00 4,400.00 4,900.00 500.00101-6004-50105 Salaries - Overtime 77,538.93 98,700.00 100,140.00 47,400.00 -52,740.00101-6004-50200 PERS-City Portion 0.00 200.00 200.00 200.00 0.00101-6004-50210 PERS-Survivor Benefits 64,137.30 127,300.00 127,300.00 140,200.00 12,900.00101-6004-50221 Medical Insurance 1,041.48 0.00 0.00 0.00 0.00101-6004-50222 Vision Insurance 4,389.18 0.00 0.00 0.00 0.00101-6004-50223 Dental Insurance 375.36 0.00 0.00 0.00 0.00101-6004-50224 Life Insurance 3,931.38 5,100.00 5,100.00 5,200.00 100.00101-6004-50225 Long Term Disability 12,000.00 17,700.00 17,700.00 11,600.00 -6,100.00101-6004-50230 Workers Comp Insurance 5,860.78 6,900.00 6,900.00 7,000.00 100.00101-6004-50240 Social Security-Medicare 20,000.00 0.00 8,000.00 0.00 -8,000.00101-6004-50300 Employee Recognition 50 - Salaries and Benefits Totals:568,625.32 731,700.00 735,280.00 695,100.00 -40,180.00 Contract Services 1,433.80 1,000.00 1,000.00 2,000.00 1,000.00101-6004-60108 Technical 22,297.01 30,000.00 30,000.00 30,000.00 0.00101-6004-60111 Administrative Citation Services 0.00 1,000.00 1,000.00 1,000.00 0.00101-6004-60119 Vehicle Abatement 6,184.00 10,000.00 10,000.00 12,000.00 2,000.00101-6004-60120 Lot Cleaning 14,445.46 0.00 10,000.00 10,000.00 0.00101-6004-60125 Temporary Agency Services 0.00 14,000.00 14,000.00 15,000.00 1,000.00101-6004-60194 Veterinary Service 169,010.74 190,000.00 190,000.00 190,000.00 0.00101-6004-60197 Animal Shelter Contract Service 60 - Contract Services Totals:213,371.01 246,000.00 256,000.00 260,000.00 4,000.00 Maintenance & Operations 0.00 7,500.00 12,500.00 12,500.00 0.00101-6004-60121 Low-Income Housing Grants 0.00 2,000.00 2,000.00 2,000.00 0.00101-6004-60130 Resident Assistance Program 1,299.58 2,000.00 2,000.00 3,000.00 1,000.00101-6004-60320 Travel & Training 425.00 700.00 700.00 700.00 0.00101-6004-60351 Membership Dues 2,040.39 0.00 0.00 2,000.00 2,000.00101-6004-60400 Office Supplies 3,064.86 3,000.00 3,000.00 10,000.00 7,000.00101-6004-60410 Printing 9,273.05 5,000.00 5,000.00 3,000.00 -2,000.00101-6004-60425 Supplies - Field 0.00 500.00 500.00 0.00 -500.00101-6004-60551 Rabies Booster/County Health 5,980.19 5,000.00 5,000.00 5,000.00 0.00101-6004-60690 Uniforms 62 - Maintenance & Operations Totals:22,083.07 25,700.00 30,700.00 38,200.00 7,500.00 Internal Service Charges 47,100.00 50,300.00 50,300.00 81,500.00 31,200.00101-6004-98110 Information Tech Charges 60,800.00 80,800.00 80,800.00 81,500.00 700.00101-6004-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:107,900.00 131,100.00 131,100.00 163,000.00 31,900.00 6004 - Code Compliance/Animal Control Totals:911,979.40 1,134,500.00 1,153,080.00 1,156,300.00 3,220.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 53 185 Department : 6004 - Code Compliance/Animal Control Permanent Full Time 478,600.00101-6004-50101 100% - Administrative Assistant 100% - Animal Control/Code Compliance Supervisor 100% - Code Compliance Officer I 100% - Code Compliance Officer II (3) 100% - Public Safetly Analyst Technical 2,000.00101-6004-60108 Administrative Citation Services 30,000.00101-6004-60111 Temporary Agency Services 10,000.00101-6004-60125 To assist with code enforcement cases Travel & Training 3,000.00101-6004-60320 Membership Dues 700.00101-6004-60351 Printing 10,000.00101-6004-60410 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 54 186 THIS PAGE INTENTIONALLY LEFT BLANK 55 187 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 3005 - Parks Maintenance 1,708,800.97 1,582,300.00 1,635,700.00 2,066,700.00 431,000.00 Salaries and Benefits 358,327.61 426,400.00 444,800.00 427,300.00 -17,500.00 Contract Services 365,284.91 427,000.00 422,000.00 426,000.00 4,000.00 Maintenance & Operations 128,412.80 137,600.00 177,600.00 223,600.00 46,000.00 Utilities 292,875.65 223,100.00 223,100.00 240,500.00 17,400.00 Internal Service Charges 563,900.00 368,200.00 368,200.00 749,300.00 381,100.00 3008 - Public Buildings 1,376,354.84 1,601,100.00 1,613,650.00 1,724,800.00 111,150.00 Salaries and Benefits 298,172.55 400,800.00 413,350.00 411,500.00 -1,850.00 Contract Services 93,031.41 118,000.00 95,000.00 113,000.00 18,000.00 Maintenance & Operations 775,079.98 759,900.00 782,900.00 799,600.00 16,700.00 Utilities 135,824.59 129,000.00 129,000.00 131,000.00 2,000.00 Capital Expenses 22,746.31 0.00 0.00 0.00 0.00 Internal Service Charges 51,500.00 193,400.00 193,400.00 269,700.00 76,300.00 7003 - Streets 10,754.70 8,600.00 8,600.00 14,900.00 6,300.00 Maintenance & Operations 10,754.70 8,600.00 8,600.00 14,900.00 6,300.00 FACILITIES TOTAL 3,095,910.51 3,192,000.00 3,257,950.00 3,806,400.00 548,450.00 CITY OF LA QUINTA FACILITIES SUMMARY OF EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 56 188 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 3005 - Parks Maintenance Salaries and Benefits 232,697.19 268,400.00 285,330.00 294,300.00 8,970.00101-3005-50101 Permanent Full Time 282.69 800.00 800.00 400.00 -400.00101-3005-50105 Salaries - Overtime 4,193.75 4,900.00 4,900.00 4,600.00 -300.00101-3005-50106 Standby 5,889.90 5,200.00 5,200.00 7,000.00 1,800.00101-3005-50107 Standby Overtime 459.00 500.00 500.00 500.00 0.00101-3005-50150 Other Compensation 41,597.62 57,000.00 58,470.00 28,300.00 -30,170.00101-3005-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-3005-50210 PERS-Survivor Benefits 55,538.03 70,900.00 70,900.00 78,100.00 7,200.00101-3005-50221 Medical Insurance 1,049.36 0.00 0.00 0.00 0.00101-3005-50222 Vision Insurance 3,222.18 0.00 0.00 0.00 0.00101-3005-50223 Dental Insurance 259.30 0.00 0.00 0.00 0.00101-3005-50224 Life Insurance 2,314.22 2,900.00 2,900.00 3,200.00 300.00101-3005-50225 Long Term Disability 7,300.00 11,800.00 11,800.00 6,500.00 -5,300.00101-3005-50230 Workers Comp Insurance 3,524.37 3,900.00 3,900.00 4,300.00 400.00101-3005-50240 Social Security-Medicare 50 - Salaries and Benefits Totals:358,327.61 426,400.00 444,800.00 427,300.00 -17,500.00 Contract Services 8,965.90 25,000.00 20,000.00 0.00 -20,000.00101-3005-60104 Consultants 345,231.73 382,000.00 382,000.00 426,000.00 44,000.00101-3005-60112 Landscape Contract 11,342.28 20,000.00 20,000.00 0.00 -20,000.00101-3005-60113 Landscape Improvements -255.00 0.00 0.00 0.00 0.00101-3005-60123 Security & Alarm 60 - Contract Services Totals:365,284.91 427,000.00 422,000.00 426,000.00 4,000.00 Maintenance & Operations 24,302.26 15,000.00 15,000.00 15,000.00 0.00101-3005-60117 Civic Center Lake Maintenance 425.00 1,000.00 1,000.00 1,000.00 0.00101-3005-60136 Lighting Service 39,834.36 35,000.00 35,000.00 40,000.00 5,000.00101-3005-60184 Fritz Burns Pool 1,380.77 5,000.00 8,500.00 5,000.00 -3,500.00101-3005-60320 Travel & Training 430.00 2,100.00 2,100.00 2,100.00 0.00101-3005-60351 Membership Dues 695.80 2,000.00 2,000.00 1,000.00 -1,000.00101-3005-60400 Office Supplies 126.74 0.00 0.00 0.00 0.00101-3005-60420 Operating Supplies 11,731.29 20,000.00 16,500.00 40,000.00 23,500.00101-3005-60423 Supplies-Graffiti and Vandalism 27,016.30 50,000.00 0.00 0.00 0.00101-3005-60424 Materials 0.00 1,000.00 1,000.00 500.00 -500.00101-3005-60427 Safety Gear 0.00 0.00 50,000.00 50,000.00 0.00101-3005-60431 Materials/Supplies 2,393.28 1,500.00 6,500.00 5,000.00 -1,500.00101-3005-60432 Tools/Equipment 15,714.75 0.00 15,000.00 15,000.00 0.00101-3005-60554 LQ Park Water Feature 284.92 0.00 0.00 0.00 0.00101-3005-60555 Sports Complex Building 3,180.03 4,000.00 4,000.00 8,000.00 4,000.00101-3005-60557 Tree Maintenance 897.30 1,000.00 1,000.00 1,000.00 0.00101-3005-60690 Uniforms 0.00 0.00 20,000.00 40,000.00 20,000.00101-3005-60691 Maintenance/Services 62 - Maintenance & Operations Totals:128,412.80 137,600.00 177,600.00 223,600.00 46,000.00 Utilities 152.85 200.00 200.00 200.00 0.00101-3005-61102 Utilities - Electric - Monticello Park 31,971.22 30,000.00 30,000.00 25,000.00 -5,000.00101-3005-61103 Utilities - Electric - Civic Center Park 102.96 600.00 600.00 100.00 -500.00101-3005-61104 Utilities - Electric - Pioneer Park 15,612.35 15,000.00 15,000.00 14,000.00 -1,000.00101-3005-61105 Utilities - Electric - Fritz Burns Park 31,159.89 30,000.00 30,000.00 30,000.00 0.00101-3005-61106 Utilities - Electric - Sports Complex 3,923.38 5,000.00 5,000.00 4,000.00 -1,000.00101-3005-61108 Utilities - Electric - Colonel Paige 38,266.15 30,000.00 30,000.00 35,000.00 5,000.00101-3005-61109 Utilities - Electric - Community Park 696.74 1,000.00 1,000.00 700.00 -300.00101-3005-61110 Utilities - Electric - Adams Park 171.44 300.00 300.00 200.00 -100.00101-3005-61111 Utilities - Electric - Velasco Park 284.77 300.00 300.00 300.00 0.00101-3005-61113 Utilities - Electric - Eisenhower Park 157.26 200.00 200.00 200.00 0.00101-3005-61114 Utilities - Electric - Desert Pride 21,883.01 12,000.00 12,000.00 14,000.00 2,000.00101-3005-61201 Utilities - Water -Monticello Park 36,679.31 24,000.00 24,000.00 26,000.00 2,000.00101-3005-61202 Utilities - Water - Civic Center Park 1,479.20 1,000.00 1,000.00 1,500.00 500.00101-3005-61203 Utilities - Water -Eisenhower Park 11,274.88 8,000.00 8,000.00 15,000.00 7,000.00101-3005-61204 Utilities - Water -Fritz Burns park 1,478.26 700.00 700.00 1,000.00 300.00101-3005-61205 Utilities - Water -Velasco Park 5,138.61 3,000.00 3,000.00 4,000.00 1,000.00101-3005-61206 Utilities - Water -Desert Pride 6,985.96 6,000.00 6,000.00 9,000.00 3,000.00101-3005-61207 Utilities - Water -Pioneer Park CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 57 189 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 618.44 300.00 300.00 300.00 0.00101-3005-61208 Utilities - Water -Seasons Park 84,148.26 50,000.00 50,000.00 55,000.00 5,000.00101-3005-61209 Utilities - Water -Community Park 196.52 5,000.00 5,000.00 4,000.00 -1,000.00101-3005-61210 Utilities - Water -Adams Park 494.19 500.00 500.00 1,000.00 500.00101-3005-61300 Utilities - Telephone 66 - Utilities Totals:292,875.65 223,100.00 223,100.00 240,500.00 17,400.00 Internal Service Charges 28,100.00 33,600.00 33,600.00 45,400.00 11,800.00101-3005-98110 Information Tech Charges 533,700.00 300,000.00 300,000.00 655,000.00 355,000.00101-3005-98130 Park Equipment Maintenance 2,100.00 34,600.00 34,600.00 48,900.00 14,300.00101-3005-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:563,900.00 368,200.00 368,200.00 749,300.00 381,100.00 3005 - Parks Maintenance Totals:1,708,800.97 1,582,300.00 1,635,700.00 2,066,700.00 431,000.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 58 190 Department : 3005 - Parks Maintenance Permanent Full Time 294,300.00101-3005-50101 100% - Parks Foreman 100% - Parks Superintendent 100% - Parks Worker I 50% - Management Assistant 40% - Facilities Director In FY 2018/19, the Administrative Technician was reclassified as a Management Assistant. 50% of the Management Assistant and 40% of Facilities Director is allocated to Public Buildings. The remaining 20% of Facilities Director is allocated to SilverRock Resort Fund. Travel & Training 5,000.00101-3005-60320 Aquatic Facility Operator Course Maintenance Agreement School Playground Certifications Membership Dues 2,100.00101-3005-60351 Amount 1,200.00 700.00 CA Parks & Recreation Association (CPRS) National Park & Recreation Association (NPRA) SoCal Municipal Athletic Federation (SCMAF)200.00 Maintenance/Services 40,000.00101-3005-60691 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 59 191 THIS PAGE INTENTIONALLY LEFT BLANK 60 192 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 3008 - Public Buildings Salaries and Benefits 212,932.24 265,600.00 277,220.00 283,300.00 6,080.00101-3008-50101 Permanent Full Time 3,272.25 3,200.00 3,200.00 3,400.00 200.00101-3008-50106 Standby 1,236.84 1,000.00 1,000.00 1,400.00 400.00101-3008-50107 Standby Overtime 459.00 600.00 600.00 500.00 -100.00101-3008-50150 Other Compensation 28,583.03 41,700.00 42,630.00 24,400.00 -18,230.00101-3008-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-3008-50210 PERS-Survivor Benefits 36,758.18 70,100.00 70,100.00 78,100.00 8,000.00101-3008-50221 Medical Insurance 521.55 0.00 0.00 0.00 0.00101-3008-50222 Vision Insurance 1,564.98 0.00 0.00 0.00 0.00101-3008-50223 Dental Insurance 241.82 0.00 0.00 0.00 0.00101-3008-50224 Life Insurance 2,110.08 2,900.00 2,900.00 3,100.00 200.00101-3008-50225 Long Term Disability 7,200.00 11,800.00 11,800.00 13,100.00 1,300.00101-3008-50230 Workers Comp Insurance 3,292.58 3,800.00 3,800.00 4,100.00 300.00101-3008-50240 Social Security-Medicare 50 - Salaries and Benefits Totals:298,172.55 400,800.00 413,350.00 411,500.00 -1,850.00 Contract Services 2,411.94 25,000.00 0.00 0.00 0.00101-3008-60108 Technical 80,427.05 81,000.00 81,000.00 100,000.00 19,000.00101-3008-60115 Janitorial 3,682.20 4,000.00 4,000.00 4,000.00 0.00101-3008-60116 Pest Control 6,510.22 8,000.00 8,000.00 7,000.00 -1,000.00101-3008-60123 Security & Alarm 0.00 0.00 2,000.00 2,000.00 0.00101-3008-60196 Annual Permits/Inspections 60 - Contract Services Totals:93,031.41 118,000.00 95,000.00 113,000.00 18,000.00 Maintenance & Operations 507.00 2,000.00 2,000.00 2,000.00 0.00101-3008-60320 Travel & Training 6,204.64 2,500.00 2,500.00 0.00 -2,500.00101-3008-60420 Operating Supplies 0.00 1,000.00 1,000.00 1,000.00 0.00101-3008-60427 Safety Gear 0.00 0.00 25,000.00 25,000.00 0.00101-3008-60431 Materials/Supplies 8,222.09 5,000.00 8,000.00 8,000.00 0.00101-3008-60432 Tools/Equipment 0.00 1,000.00 1,000.00 1,000.00 0.00101-3008-60481 Office Supplies 1,008.19 1,000.00 1,000.00 10,000.00 9,000.00101-3008-60664 Fire Extinguisher/First Aid Services 16,265.03 25,000.00 0.00 0.00 0.00101-3008-60665 Maint.-Other Equipment 13,224.16 20,000.00 20,000.00 30,000.00 10,000.00101-3008-60667 HVAC 6,469.10 0.00 0.00 0.00 0.00101-3008-60682 Uninterrupted Power(UPS) 1,025.63 1,000.00 1,000.00 1,000.00 0.00101-3008-60690 Uniforms 44,053.80 30,000.00 50,000.00 50,000.00 0.00101-3008-60691 Maintenance/Services 678,100.34 671,400.00 671,400.00 671,600.00 200.00101-3008-61702 Facility Rent 62 - Maintenance & Operations Totals:775,079.98 759,900.00 782,900.00 799,600.00 16,700.00 Utilities 3,597.99 5,000.00 5,000.00 5,000.00 0.00101-3008-61100 Utilities - Gas 127,008.67 120,000.00 120,000.00 120,000.00 0.00101-3008-61101 Utilities - Electricity 5,217.93 4,000.00 4,000.00 6,000.00 2,000.00101-3008-61200 Utilities - Water 66 - Utilities Totals:135,824.59 129,000.00 129,000.00 131,000.00 2,000.00 Capital Expenses 22,746.31 0.00 0.00 0.00 0.00101-3008-71021 Furniture 68 - Capital Expenses Totals:22,746.31 0.00 0.00 0.00 0.00 Internal Service Charges 0.00 75,000.00 75,000.00 80,000.00 5,000.00101-3008-91842 Liability Insurance & Claims 28,200.00 83,800.00 83,800.00 92,000.00 8,200.00101-3008-98110 Information Tech Charges 23,300.00 34,600.00 34,600.00 97,700.00 63,100.00101-3008-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:51,500.00 193,400.00 193,400.00 269,700.00 76,300.00 3008 - Public Buildings Totals:1,376,354.84 1,601,100.00 1,613,650.00 1,724,800.00 111,150.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 61 193 Department : 3008 - Public Buildings Permanent Full Time 283,300.00101-3008-50101 100% - Facilities Maintenance Coordinator 100% - Facilities Worker I 100% - Building Superintendent 50% - Management Assistant 40% - Facilities Director In FY 2018/19, the Administrative Technician was reclassified as a Management Assistant. 50% of the Management Assistant and 40% of Facilities Director is allocated to Public Buildings. The remaining 20% of Facilities Director is allocated to SilverRock Resort Fund. Janitorial 100,000.00101-3008-60115 Amount City Hall 37,200.00 Colonel Mitchell Paige Restroom 1,200.00 Fritz Burns Pool 1,200.00 La Quinta Park 1,800.00 Public Works Yard 1,800.00 RFP pending 29,500.00 Snack Bars 400.00 Sports Complex 5,400.00 Wellness Center 21,500.00 Pest Control 4,000.00101-3008-60116 Amount City Hall 800.00 Fritz Burns Pool 500.00 La Quinta Park 500.00 Public Works Office 500.00 Sports Complex 500.00 Wellness Center 1,200.00 Travel & Training 2,000.00101-3008-60320 Fire Extinguisher/First Aid Services 10,000.00101-3008-60664 Increase due to first aid AED machines needed and testing required every 90 days HVAC 30,000.00101-3008-60667 Amount City Hall 4,000.00 Fire Station #32 6,000.00 Fritz Burns Pool 4,000.00 La Quinta Park 1,000.00 Maintenance 10,000.00 Public Works Office 1,000.00 Sports Complex 1,000.00 Wellness Center 3,000.00 Maintenance/Services 50,000.00101-3008-60691 Amount 12,000.00 1,000.00 6,000.00 20,000.00 5,000.00 1,000.00 1,000.00 3,000.00 City Hall Fire Station #32 Firtz Burns Pool Miscellaneous repairs as needed La Quinta Park Public Works Office Sports Complex Wellness Center YMCA 1,000.00 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 62 194 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 7003 - Streets Maintenance & Operations 2,734.50 3,500.00 3,500.00 5,000.00 1,500.00101-7003-60320 Travel & Training 145.00 400.00 400.00 400.00 0.00101-7003-60351 Membership Dues 4,045.66 1,000.00 1,000.00 1,000.00 0.00101-7003-60400 Office Supplies 657.23 1,200.00 1,200.00 5,000.00 3,800.00101-7003-60420 Operating Supplies 3,172.31 2,500.00 2,500.00 3,500.00 1,000.00101-7003-60432 Tools/Equipment 62 - Maintenance & Operations Totals:10,754.70 8,600.00 8,600.00 14,900.00 6,300.00 7003 - Streets Totals:10,754.70 8,600.00 8,600.00 14,900.00 6,300.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 63 195 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 6001 - Design & Development Administration 1,003,341.29 1,205,500.00 1,211,870.00 1,179,300.00 -32,570.00 Salaries and Benefits 778,504.07 922,900.00 929,270.00 832,900.00 -96,370.00 Contract Services 111,944.22 155,000.00 140,000.00 140,000.00 0.00 Maintenance & Operations 33,293.00 26,900.00 41,900.00 42,200.00 300.00 Internal Service Charges 79,600.00 100,700.00 100,700.00 164,200.00 63,500.00 6002 - Planning 504,010.65 524,700.00 549,760.00 552,100.00 2,340.00 Salaries and Benefits 338,110.10 363,700.00 374,760.00 378,300.00 3,540.00 Contract Services 95,534.54 96,000.00 108,000.00 108,000.00 0.00 Maintenance & Operations 17,866.01 28,200.00 30,200.00 30,800.00 600.00 Internal Service Charges 52,500.00 36,800.00 36,800.00 35,000.00 -1,800.00 6003 - Building 695,619.70 917,200.00 925,650.00 962,100.00 36,450.00 Salaries and Benefits 433,369.42 527,600.00 536,050.00 522,500.00 -13,550.00 Contract Services 191,036.17 324,000.00 324,000.00 324,000.00 0.00 Maintenance & Operations 8,614.11 8,900.00 8,900.00 8,500.00 -400.00 Internal Service Charges 62,600.00 56,700.00 56,700.00 107,100.00 50,400.00 6006 - The Hub 638,565.28 786,300.00 809,160.00 712,700.00 -96,460.00 Salaries and Benefits 507,741.50 715,600.00 733,460.00 619,500.00 -113,960.00 Contract Services 48,067.44 10,000.00 10,000.00 10,000.00 0.00 Maintenance & Operations 3,356.34 14,600.00 19,600.00 19,100.00 -500.00 Internal Service Charges 79,400.00 46,100.00 46,100.00 64,100.00 18,000.00 7002 - Public Works Development Services 436,843.46 595,200.00 628,330.00 734,300.00 105,970.00 Salaries and Benefits 313,261.27 334,100.00 337,230.00 430,000.00 92,770.00 Contract Services 79,082.50 215,000.00 245,000.00 230,000.00 -15,000.00 Maintenance & Operations 1,499.69 6,200.00 6,200.00 6,700.00 500.00 Internal Service Charges 43,000.00 39,900.00 39,900.00 67,600.00 27,700.00 7006 - Engineering Services 1,858,330.76 1,299,400.00 1,360,620.00 1,263,500.00 -97,120.00 Salaries and Benefits 569,216.48 661,400.00 672,620.00 757,000.00 84,380.00 Contract Services 1,185,944.77 569,500.00 619,500.00 408,000.00 -211,500.00 Maintenance & Operations 8,669.51 15,000.00 15,000.00 17,000.00 2,000.00 Internal Service Charges 94,500.00 53,500.00 53,500.00 81,500.00 28,000.00 DESIGN/DEVELOPMENT TOTAL 5,136,711.14 5,328,300.00 5,485,390.00 5,404,000.00 -81,390.00 CITY OF LA QUINTA DESIGN & DEVELOPMENT SUMMARY OF EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 64 196 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 6001 - Design & Development Administration Salaries and Benefits 552,253.70 613,900.00 617,950.00 578,000.00 -39,950.00101-6001-50101 Permanent Full Time 7,340.00 11,400.00 11,400.00 10,500.00 -900.00101-6001-50110 Commissions & Boards 459.00 500.00 500.00 500.00 0.00101-6001-50150 Other Compensation 96,719.58 105,000.00 105,320.00 45,100.00 -60,220.00101-6001-50200 PERS-City Portion 0.00 200.00 200.00 300.00 100.00101-6001-50210 PERS-Survivor Benefits 76,258.44 154,600.00 154,600.00 170,200.00 15,600.00101-6001-50221 Medical Insurance 1,381.67 0.00 0.00 0.00 0.00101-6001-50222 Vision Insurance 9,186.20 0.00 0.00 0.00 0.00101-6001-50223 Dental Insurance 555.23 0.00 0.00 0.00 0.00101-6001-50224 Life Insurance 4,551.82 5,600.00 5,600.00 5,800.00 200.00101-6001-50225 Long Term Disability 17,800.00 19,200.00 19,200.00 14,100.00 -5,100.00101-6001-50230 Workers Comp Insurance 8,208.73 8,900.00 8,900.00 8,400.00 -500.00101-6001-50240 Social Security-Medicare 347.20 0.00 0.00 0.00 0.00101-6001-50241 Social Security-FICA 3,442.50 3,600.00 3,600.00 0.00 -3,600.00101-6001-50250 Vehicle Reimbursement 0.00 0.00 2,000.00 0.00 -2,000.00101-6001-50300 Employee Recognition 50 - Salaries and Benefits Totals:778,504.07 922,900.00 929,270.00 832,900.00 -96,370.00 Contract Services 37,362.25 90,000.00 110,000.00 75,000.00 -35,000.00101-6001-60103 Professional Services 68,048.57 65,000.00 30,000.00 65,000.00 35,000.00101-6001-60104 Consultants 6,533.40 0.00 0.00 0.00 0.00101-6001-60125 Temporary Agency Services 60 - Contract Services Totals:111,944.22 155,000.00 140,000.00 140,000.00 0.00 Maintenance & Operations 16,450.23 0.00 15,000.00 15,300.00 300.00101-6001-60102 Administration 3,490.72 6,600.00 6,600.00 6,600.00 0.00101-6001-60320 Travel & Training 742.50 1,000.00 1,000.00 1,000.00 0.00101-6001-60351 Membership Dues 505.68 500.00 500.00 500.00 0.00101-6001-60352 Subscriptions & Publications 8,887.04 11,000.00 11,000.00 11,000.00 0.00101-6001-60400 Office Supplies 2,457.83 1,000.00 1,000.00 1,000.00 0.00101-6001-60410 Printing 759.00 6,800.00 6,800.00 6,800.00 0.00101-6001-60450 Advertising 62 - Maintenance & Operations Totals:33,293.00 26,900.00 41,900.00 42,200.00 300.00 Internal Service Charges 76,500.00 54,500.00 54,500.00 99,000.00 44,500.00101-6001-98110 Information Tech Charges 3,100.00 46,200.00 46,200.00 65,200.00 19,000.00101-6001-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:79,600.00 100,700.00 100,700.00 164,200.00 63,500.00 6001 - Design & Development Administration Totals:1,003,341.29 1,205,500.00 1,211,870.00 1,179,300.00 -32,570.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 65 197 Department : 6001 - Design & Development Administration Permanent Full Time 578,000.00101-6001-50101 100% - Administrative Assistant (3) 100% - Design & Development Director 100% - Executive Assistant 100% - Management Analyst 100% - Management Assistant 100% - Management Specialist 50% - Vacation Rental/License Assistant with remaining 50% allocated to The Hub Professional Services 75,000.00101-6001-60103 Short Term Vacation Rental Compliance Contract Consultants 65,000.00101-6001-60104 Amount 5,000.00 10,000.00 Disadvantaged Business Enterprise Program Other Studies and Predesign for Projects 50,000.00 Travel & Training 6,600.00101-6001-60320 Amount 300.00 500.00 1,500.00 2,800.00 Bureau of Indian Affairs (BIA) Meetings Coachella Valley APWA Meetings League of CA Cities PW Officers Institute Miscellaneous Meetings Staff Professional Development 1,500.00 Membership Dues 1,000.00101-6001-60351 Amount 400.00 220.00 American Public Works Association (APWA) American Society of Civil Engineers (ASCE) CA Infrastructure 380.00 Subscriptions & Publications 500.00101-6001-60352 Printing 1,000.00101-6001-60410 Advertising 6,800.00101-6001-60450 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 66 198 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 6002 - Planning Salaries and Benefits 264,563.71 271,500.00 281,750.00 282,700.00 950.00101-6002-50101 Permanent Full Time 459.00 500.00 500.00 500.00 0.00101-6002-50150 Other Compensation 30,266.97 18,500.00 19,310.00 20,300.00 990.00101-6002-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-6002-50210 PERS-Survivor Benefits 2,295.00 2,400.00 2,400.00 2,400.00 0.00101-6002-50215 Other Fringe Benefits 23,239.82 54,600.00 54,600.00 60,100.00 5,500.00101-6002-50221 Medical Insurance 412.17 0.00 0.00 0.00 0.00101-6002-50222 Vision Insurance 1,189.80 0.00 0.00 0.00 0.00101-6002-50223 Dental Insurance 173.43 0.00 0.00 0.00 0.00101-6002-50224 Life Insurance 2,299.13 3,100.00 3,100.00 3,100.00 0.00101-6002-50225 Long Term Disability 9,300.00 8,900.00 8,900.00 5,000.00 -3,900.00101-6002-50230 Workers Comp Insurance 3,911.07 4,100.00 4,100.00 4,100.00 0.00101-6002-50240 Social Security-Medicare 50 - Salaries and Benefits Totals:338,110.10 363,700.00 374,760.00 378,300.00 3,540.00 Contract Services 95,534.54 96,000.00 108,000.00 108,000.00 0.00101-6002-60103 Professional Services 60 - Contract Services Totals:95,534.54 96,000.00 108,000.00 108,000.00 0.00 Maintenance & Operations 3,125.81 14,000.00 16,000.00 16,000.00 0.00101-6002-60320 Travel & Training 1,055.00 1,900.00 1,900.00 1,300.00 -600.00101-6002-60351 Membership Dues 0.00 300.00 300.00 500.00 200.00101-6002-60352 Subscriptions & Publications 0.00 1,000.00 1,000.00 2,000.00 1,000.00101-6002-60410 Printing 13,685.20 11,000.00 11,000.00 11,000.00 0.00101-6002-60450 Advertising 62 - Maintenance & Operations Totals:17,866.01 28,200.00 30,200.00 30,800.00 600.00 Internal Service Charges 46,200.00 25,200.00 25,200.00 35,000.00 9,800.00101-6002-98110 Information Tech Charges 6,300.00 11,600.00 11,600.00 0.00 -11,600.00101-6002-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:52,500.00 36,800.00 36,800.00 35,000.00 -1,800.00 6002 - Planning Totals:504,010.65 524,700.00 549,760.00 552,100.00 2,340.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 67 199 Department : 6002 - Planning Permanent Full Time 282,700.00101-6002-50101 100% - Associate Planner 100% - Planning Manager 100% - Senior Planner Professional Services 108,000.00101-6002-60103 Professional Planning and Environmental Services Travel & Training 16,000.00101-6002-60320 Amount Agricultural Labor Relations Board 1,500.00 APA Conference - Planning Manager 650.00 APA Conference - Principal & Associate Planner 1,300.00 Planning Commissioners Academy - League of Cities 11,550.00 Principal & Associate Planner Training 1,000.00 Membership Dues 1,300.00101-6002-60351 Amount American Planning Association (APA)1,300.00 Subscriptions & Publications 500.00101-6002-60352 International Cost Engineering Council - CEQA Books Printing 2,000.00101-6002-60410 Advertising 11,000.00101-6002-60450 Planning Hearing Notices Outreach Workshops CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 68 200 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 6003 - Building Salaries and Benefits 301,003.01 309,100.00 312,810.00 373,300.00 60,490.00101-6003-50101 Permanent Full Time 0.00 67,200.00 67,200.00 0.00 -67,200.00101-6003-50102 Salaries - Part Time 1,836.00 2,000.00 2,000.00 2,400.00 400.00101-6003-50150 Other Compensation 47,247.08 56,800.00 57,540.00 28,700.00 -28,840.00101-6003-50200 PERS-City Portion 0.00 100.00 100.00 200.00 100.00101-6003-50210 PERS-Survivor Benefits 61,109.61 72,800.00 72,800.00 100,100.00 27,300.00101-6003-50221 Medical Insurance 787.14 0.00 0.00 0.00 0.00101-6003-50222 Vision Insurance 4,135.82 0.00 0.00 0.00 0.00101-6003-50223 Dental Insurance 261.64 0.00 0.00 0.00 0.00101-6003-50224 Life Insurance 3,024.71 3,300.00 3,300.00 4,000.00 700.00101-6003-50225 Long Term Disability 9,600.00 11,800.00 11,800.00 8,300.00 -3,500.00101-6003-50230 Workers Comp Insurance 4,364.41 4,500.00 4,500.00 5,500.00 1,000.00101-6003-50240 Social Security-Medicare 0.00 0.00 4,000.00 0.00 -4,000.00101-6003-50300 Employee Recognition 50 - Salaries and Benefits Totals:433,369.42 527,600.00 536,050.00 522,500.00 -13,550.00 Contract Services 191,036.17 324,000.00 324,000.00 324,000.00 0.00101-6003-60118 Plan Checks 60 - Contract Services Totals:191,036.17 324,000.00 324,000.00 324,000.00 0.00 Maintenance & Operations 1,570.00 4,000.00 4,000.00 4,000.00 0.00101-6003-60320 Travel & Training 415.00 700.00 700.00 700.00 0.00101-6003-60351 Membership Dues 6,086.09 2,400.00 2,400.00 1,000.00 -1,400.00101-6003-60352 Subscriptions & Publications 543.02 1,800.00 1,800.00 1,800.00 0.00101-6003-60420 Operating Supplies 0.00 0.00 0.00 1,000.00 1,000.00101-6003-60425 Supplies - Field 62 - Maintenance & Operations Totals:8,614.11 8,900.00 8,900.00 8,500.00 -400.00 Internal Service Charges 54,000.00 33,600.00 33,600.00 58,200.00 24,600.00101-6003-98110 Information Tech Charges 8,600.00 23,100.00 23,100.00 48,900.00 25,800.00101-6003-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:62,600.00 56,700.00 56,700.00 107,100.00 50,400.00 6003 - Building Totals:695,619.70 917,200.00 925,650.00 962,100.00 36,450.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 69 201 Department : 6003 - Building Permanent Full Time 373,300.00101-6003-50101 100% - Building Inspector I 100% - Building Inspector II (2) 100% - Building Official 100% - Plans Examiner/Inspection Supervisor In FY 2017/18 Building Inspector I was added to mid-year budget and the part-time Plans Examiner position was eliminated. Plan Checks 324,000.00101-6003-60118 Travel & Training 4,000.00101-6003-60320 Membership Dues 700.00101-6003-60351 Subscriptions & Publications 1,000.00101-6003-60352 Operating Supplies 1,800.00101-6003-60420 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 70 202 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 6006 - The Hub Salaries and Benefits 348,973.73 435,500.00 449,670.00 365,700.00 -83,970.00101-6006-50101 Permanent Full Time 3,967.42 55,000.00 55,000.00 93,000.00 38,000.00101-6006-50102 Salaries - Part Time 61,236.24 79,300.00 80,990.00 32,000.00 -48,990.00101-6006-50200 PERS-City Portion 0.00 200.00 200.00 200.00 0.00101-6006-50210 PERS-Survivor Benefits 65,968.73 118,200.00 118,200.00 110,100.00 -8,100.00101-6006-50221 Medical Insurance 1,174.76 0.00 0.00 0.00 0.00101-6006-50222 Vision Insurance 6,019.03 0.00 0.00 0.00 0.00101-6006-50223 Dental Insurance 336.78 0.00 0.00 0.00 0.00101-6006-50224 Life Insurance 3,639.17 4,800.00 4,800.00 4,000.00 -800.00101-6006-50225 Long Term Disability 11,300.00 16,200.00 16,200.00 9,200.00 -7,000.00101-6006-50230 Workers Comp Insurance 5,125.64 6,400.00 6,400.00 5,300.00 -1,100.00101-6006-50240 Social Security-Medicare 0.00 0.00 2,000.00 0.00 -2,000.00101-6006-50300 Employee Recognition 50 - Salaries and Benefits Totals:507,741.50 715,600.00 733,460.00 619,500.00 -113,960.00 Contract Services 2,700.00 10,000.00 10,000.00 10,000.00 0.00101-6006-60104 Consultants 45,367.44 0.00 0.00 0.00 0.00101-6006-60125 Temporary Agency Services 60 - Contract Services Totals:48,067.44 10,000.00 10,000.00 10,000.00 0.00 Maintenance & Operations 0.00 500.00 500.00 1,000.00 500.00101-6006-60137 Community Special Events 3,161.34 9,600.00 14,600.00 9,600.00 -5,000.00101-6006-60320 Travel & Training 195.00 500.00 500.00 500.00 0.00101-6006-60351 Membership Dues 0.00 1,000.00 1,000.00 1,000.00 0.00101-6006-60352 Subscriptions & Publications 0.00 3,000.00 3,000.00 7,000.00 4,000.00101-6006-60420 Operating Supplies 62 - Maintenance & Operations Totals:3,356.34 14,600.00 19,600.00 19,100.00 -500.00 Internal Service Charges 66,300.00 46,100.00 46,100.00 64,100.00 18,000.00101-6006-98110 Information Tech Charges 13,100.00 0.00 0.00 0.00 0.00101-6006-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:79,400.00 46,100.00 46,100.00 64,100.00 18,000.00 6006 - The Hub Totals:638,565.28 786,300.00 809,160.00 712,700.00 -96,460.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 71 203 Department : 6006 - The Hub Permanent Full Time 365,700.00101-6006-50101 100% - Management Analyst 100% - Permit Technician (4) 50% - Vacation Rental/License Assistant In FY 2017/18 a Permit Technician position was added. In FY 2018/19 Customer Services Manager was reallocated to City Manager department. The Permit Operations Supervisor was reclassified as a Management Analyst. The Vacation Rental/License Assistant is 50% allocated to Design & Development Administration. Salaries - Part Time 93,000.00101-6006-50102 100% Part-Time Permit Technician 100% Part-Time SQL Writer Increase in FY 2018/19 due to adding Part Time Software Permit Technician. Consultants 10,000.00101-6006-60104 Community Special Events 1,000.00101-6006-60137 Short-Term Vacation Rental Quarterly Meetings with Community Travel & Training 9,600.00101-6006-60320 Amount CRW Administration Training 1,600.00 Permit Technician Training 6,000.00 SunGard Conference (TRAKiT)2,000.00 Membership Dues 500.00101-6006-60351 Amount Building Permit Technician Certification Renewal 200.00 Other Membership Dues 100.00 SunGard Membership (TRAKiT)200.00 Subscriptions & Publications 1,000.00101-6006-60352 Operating Supplies 7,000.00101-6006-60420 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 72 204 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 7002 - Public Works Development Services Salaries and Benefits 221,007.68 224,500.00 227,340.00 323,100.00 95,760.00101-7002-50101 Permanent Full Time 459.00 500.00 500.00 500.00 0.00101-7002-50150 Other Compensation 47,952.54 58,900.00 59,190.00 31,100.00 -28,090.00101-7002-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00101-7002-50210 PERS-Survivor Benefits 23,121.21 36,400.00 36,400.00 60,100.00 23,700.00101-7002-50221 Medical Insurance 297.18 0.00 0.00 0.00 0.00101-7002-50222 Vision Insurance 2,046.22 0.00 0.00 0.00 0.00101-7002-50223 Dental Insurance 130.82 0.00 0.00 0.00 0.00101-7002-50224 Life Insurance 1,855.90 2,100.00 2,100.00 3,000.00 900.00101-7002-50225 Long Term Disability 6,800.00 5,900.00 5,900.00 5,000.00 -900.00101-7002-50230 Workers Comp Insurance 3,295.72 3,300.00 3,300.00 4,700.00 1,400.00101-7002-50240 Social Security-Medicare 2,295.00 2,400.00 2,400.00 2,400.00 0.00101-7002-50250 Vehicle Reimbursement 4,000.00 0.00 0.00 0.00 0.00101-7002-50300 Employee Recognition 50 - Salaries and Benefits Totals:313,261.27 334,100.00 337,230.00 430,000.00 92,770.00 Contract Services 24,782.00 60,000.00 60,000.00 75,000.00 15,000.00101-7002-60103 Professional Services 0.00 5,000.00 5,000.00 5,000.00 0.00101-7002-60104 Consultants 54,300.50 150,000.00 180,000.00 150,000.00 -30,000.00101-7002-60183 Map/Plan Checking 60 - Contract Services Totals:79,082.50 215,000.00 245,000.00 230,000.00 -15,000.00 Maintenance & Operations 895.00 4,000.00 4,000.00 4,000.00 0.00101-7002-60320 Travel & Training 503.50 700.00 700.00 700.00 0.00101-7002-60351 Membership Dues 0.00 500.00 500.00 500.00 0.00101-7002-60352 Subscriptions & Publications 0.00 500.00 500.00 500.00 0.00101-7002-60410 Printing 101.19 500.00 500.00 1,000.00 500.00101-7002-60420 Operating Supplies 62 - Maintenance & Operations Totals:1,499.69 6,200.00 6,200.00 6,700.00 500.00 Internal Service Charges 38,300.00 16,800.00 16,800.00 35,000.00 18,200.00101-7002-98110 Information Tech Charges 4,700.00 23,100.00 23,100.00 32,600.00 9,500.00101-7002-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:43,000.00 39,900.00 39,900.00 67,600.00 27,700.00 7002 - Public Works Development Services Totals:436,843.46 595,200.00 628,330.00 734,300.00 105,970.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 73 205 Department : 7002 - Public Works Development Services Permanent Full Time 323,100.00101-7002-50101 100% - Associate Engineer (2) 100% - City Engineer In FY 2018/19 an Associate Engineer position was added. The Principal Engineer was reclassified as City Engineer. Professional Services 75,000.00101-7002-60103 Amount 60,000.00National Pollution Discharge Elimination Systems (NPDES) Trash Amendment Study 15,000.00 Consultants 5,000.00101-7002-60104 Amount Project Consulting Services 5,000.00 Map/Plan Checking 150,000.00101-7002-60183 Travel & Training 4,000.00101-7002-60320 Amount APWA Monthly Meeting 200.00 Desert Valley Builders Assoc. Meetings 240.00 Professional Engineer Review Course 3,000.00 Subdivision Map Act Training 300.00 Water Quality/Flood Seminars 260.00 Membership Dues 700.00101-7002-60351 Amount 400.00American Public Works Association (APWA) Board of Civil Engineers License 300.00 Subscriptions & Publications 500.00101-7002-60352 Printing 500.00101-7002-60410 Operating Supplies 1,000.00101-7002-60420 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 74 206 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 7006 - Engineering Services Salaries and Benefits 382,487.49 426,200.00 436,560.00 517,300.00 80,740.00101-7006-50101 Permanent Full Time 1,262.98 2,000.00 2,000.00 5,300.00 3,300.00101-7006-50105 Salaries - Overtime 17,409.00 19,200.00 19,200.00 21,100.00 1,900.00101-7006-50106 Standby 3,719.79 4,300.00 4,300.00 0.00 -4,300.00101-7006-50107 Standby Overtime 1,277.00 1,500.00 1,500.00 2,000.00 500.00101-7006-50150 Other Compensation 71,153.15 89,600.00 90,460.00 46,100.00 -44,360.00101-7006-50200 PERS-City Portion 0.00 200.00 200.00 200.00 0.00101-7006-50210 PERS-Survivor Benefits 57,084.05 90,900.00 90,900.00 140,200.00 49,300.00101-7006-50221 Medical Insurance 771.65 0.00 0.00 0.00 0.00101-7006-50222 Vision Insurance 4,977.95 0.00 0.00 0.00 0.00101-7006-50223 Dental Insurance 295.25 0.00 0.00 0.00 0.00101-7006-50224 Life Insurance 3,451.10 4,100.00 4,100.00 5,600.00 1,500.00101-7006-50225 Long Term Disability 13,100.00 14,800.00 14,800.00 11,600.00 -3,200.00101-7006-50230 Workers Comp Insurance 5,932.07 6,200.00 6,200.00 7,600.00 1,400.00101-7006-50240 Social Security-Medicare 2,295.00 2,400.00 2,400.00 0.00 -2,400.00101-7006-50250 Vehicle Reimbursement 4,000.00 0.00 0.00 0.00 0.00101-7006-50300 Employee Recognition 50 - Salaries and Benefits Totals:569,216.48 661,400.00 672,620.00 757,000.00 84,380.00 Contract Services 199,900.00 248,000.00 233,000.00 20,000.00 -213,000.00101-7006-60104 Consultants 0.00 300.00 0.00 0.00 0.00101-7006-60128 Vacant Property Dust Control 218,569.50 218,400.00 218,400.00 220,000.00 1,600.00101-7006-60144 Contract Traffic Engineer 31,063.35 5,000.00 70,000.00 70,000.00 0.00101-7006-60145 Traffic Counts/Studies 267,471.01 97,800.00 98,100.00 98,000.00 -100.00101-7006-60146 PM 10 - Dust Control 468,940.91 0.00 0.00 0.00 0.00101-7006-60157 Rental Expense - SRR Fence 60 - Contract Services Totals:1,185,944.77 569,500.00 619,500.00 408,000.00 -211,500.00 Maintenance & Operations 4,974.08 6,500.00 6,500.00 6,500.00 0.00101-7006-60320 Travel & Training 1,091.78 1,100.00 1,100.00 1,100.00 0.00101-7006-60351 Membership Dues 417.60 500.00 500.00 500.00 0.00101-7006-60352 Subscriptions & Publications 0.00 0.00 0.00 1,000.00 1,000.00101-7006-60400 Office Supplies 24.78 5,000.00 3,000.00 4,000.00 1,000.00101-7006-60420 Operating Supplies 342.04 1,000.00 1,000.00 1,000.00 0.00101-7006-60421 Supplies - Software 1,819.23 900.00 2,900.00 2,900.00 0.00101-7006-60427 Safety Gear 62 - Maintenance & Operations Totals:8,669.51 15,000.00 15,000.00 17,000.00 2,000.00 Internal Service Charges 61,900.00 41,900.00 41,900.00 81,500.00 39,600.00101-7006-98110 Information Tech Charges 32,600.00 11,600.00 11,600.00 0.00 -11,600.00101-7006-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:94,500.00 53,500.00 53,500.00 81,500.00 28,000.00 7006 - Engineering Services Totals:1,858,330.76 1,299,400.00 1,360,620.00 1,263,500.00 -97,120.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 75 207 Department : 7006 - Engineering Services Permanent Full Time 517,300.00101-7006-50101 100% - Construction Inspector (2) 100% - Construction Manager/Inspection Supervisor 100% - Senior Civil Engineer 100% - Traffic Operations Analyst 100% - Traffic Signal Technician (2) In FY 2018/19 a Construction Inspector was added, the Principal Engineer position was reclassifed as a Senior Civil Engineer. In addition, the Traffic Signal Maintenance Supervisor was reclassified as a Traffic Operations Analyst and a Traffic Signal Technician position was added. Consultants 20,000.00101-7006-60104 Amount Small Project Design Services 20,000.00 Decrease in 2018/19 is a result of an Engineering Assessment approved for implementation in 2017/18. PM 10 - Dust Control 98,000.00101-7006-60146 Vacant City land dust control Travel & Training 6,500.00101-7006-60320 Amount 400.00 2,000.00 1,000.00 1,700.00 Coachella Valley APWA Meetings Geographic Info. Systems Training International Signal Assoc Cert Training National Pollutant Discharge Elimination System (NPDES) Prevailing Wage/RE Training/Traffic Signal Control 1,400.00 Membership Dues 1,100.00101-7006-60351 Amount 500.00 300.00 American Public Works Association (APWA) American Society of Civil Engineers Institute of Transportation Engineers (ITE)300.00 Subscriptions & Publications 500.00101-7006-60352 Operating Supplies 4,000.00101-7006-60420 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 76 208 THIS PAGE INTENTIONALLY LEFT BLANK 77 209 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 1006 - Finance 1,018,008.84 1,123,200.00 1,159,860.00 1,149,400.00 -10,460.00 Salaries and Benefits 684,806.55 866,500.00 898,160.00 874,500.00 -23,660.00 Contract Services 163,073.74 162,000.00 167,000.00 148,000.00 -19,000.00 Maintenance & Operations 23,228.55 27,600.00 27,600.00 34,900.00 7,300.00 Internal Service Charges 146,900.00 67,100.00 67,100.00 92,000.00 24,900.00 1007 - Central Services 6,173,386.27 9,307,300.00 14,779,763.00 9,018,463.00 -5,761,300.00 Salaries and Benefits 168,954.95 436,000.00 1,726,680.00 1,221,900.00 -504,780.00 Maintenance & Operations 382,755.46 195,300.00 195,300.00 206,100.00 10,800.00 Utilities 6,367.35 0.00 0.00 0.00 0.00 Capital Expenses 2,254,676.03 0.00 2,000,000.00 0.00 -2,000,000.00 Internal Service Charges 332,000.00 635,000.00 635,000.00 680,700.00 45,700.00 Transfers Out 3,028,632.48 8,041,000.00 10,222,783.00 6,909,763.00 -3,313,020.00 FISCAL SERVICES TOTAL 7,191,395.11 10,430,500.00 15,939,623.00 10,167,863.00 -5,771,760.00 CITY OF LA QUINTA FISCAL SERVICES SUMMARY OF EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 78 210 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 1006 - Finance Salaries and Benefits 507,540.02 607,100.00 636,380.00 631,300.00 -5,080.00101-1006-50101 Permanent Full Time 675.00 5,400.00 5,400.00 3,100.00 -2,300.00101-1006-50110 Commissions & Boards 599.00 500.00 500.00 500.00 0.00101-1006-50150 Other Compensation 67,578.14 66,700.00 69,080.00 49,600.00 -19,480.00101-1006-50200 PERS-City Portion 0.00 200.00 200.00 200.00 0.00101-1006-50210 PERS-Survivor Benefits 2,385.00 2,400.00 2,400.00 2,400.00 0.00101-1006-50215 Other Fringe Benefits 70,068.97 145,400.00 145,400.00 158,200.00 12,800.00101-1006-50221 Medical Insurance 1,107.32 0.00 0.00 0.00 0.00101-1006-50222 Vision Insurance 4,878.68 0.00 0.00 0.00 0.00101-1006-50223 Dental Insurance 494.42 0.00 0.00 0.00 0.00101-1006-50224 Life Insurance 4,315.66 6,400.00 6,400.00 6,900.00 500.00101-1006-50225 Long Term Disability 17,700.00 23,600.00 23,600.00 13,100.00 -10,500.00101-1006-50230 Workers Comp Insurance 7,459.69 8,800.00 8,800.00 9,200.00 400.00101-1006-50240 Social Security-Medicare 4.65 0.00 0.00 0.00 0.00101-1006-50241 Social Security-FICA 50 - Salaries and Benefits Totals:684,806.55 866,500.00 898,160.00 874,500.00 -23,660.00 Contract Services 16,162.75 30,000.00 10,000.00 10,000.00 0.00101-1006-60102 Administration 50,647.17 68,000.00 73,000.00 37,000.00 -36,000.00101-1006-60103 Professional Services 17,526.67 0.00 20,000.00 36,000.00 16,000.00101-1006-60104 Consultants 53,641.00 64,000.00 64,000.00 65,000.00 1,000.00101-1006-60106 Auditors 25,096.15 0.00 0.00 0.00 0.00101-1006-60125 Temporary Agency Services 60 - Contract Services Totals:163,073.74 162,000.00 167,000.00 148,000.00 -19,000.00 Maintenance & Operations 0.00 500.00 500.00 1,000.00 500.00101-1006-60137 Community Special Events 6,800.60 11,500.00 11,500.00 15,000.00 3,500.00101-1006-60320 Travel & Training 680.00 1,000.00 1,000.00 1,500.00 500.00101-1006-60351 Membership Dues 1,150.00 1,100.00 1,100.00 1,400.00 300.00101-1006-60352 Subscriptions & Publications 4,827.25 5,500.00 5,500.00 5,500.00 0.00101-1006-60400 Office Supplies 8,640.03 7,000.00 7,000.00 9,000.00 2,000.00101-1006-60410 Printing 146.47 0.00 0.00 0.00 0.00101-1006-60420 Operating Supplies 984.20 1,000.00 1,000.00 1,500.00 500.00101-1006-60450 Advertising 62 - Maintenance & Operations Totals:23,228.55 27,600.00 27,600.00 34,900.00 7,300.00 Internal Service Charges 136,000.00 67,100.00 67,100.00 92,000.00 24,900.00101-1006-98110 Information Tech Charges 10,900.00 0.00 0.00 0.00 0.00101-1006-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:146,900.00 67,100.00 67,100.00 92,000.00 24,900.00 1006 - Finance Totals:1,018,008.84 1,123,200.00 1,159,860.00 1,149,400.00 -10,460.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 79 211 Department : 1006 - Finance Permanent Full Time 631,300.00101-1006-50101 100% - Account Technicians (2) 100% - Accountant 90% - Finance Director 100% - Financial Services Analyst 100% - Junior Accountant 100% - Management Assistant 100% - Senior Accountant In FY 2018/19, 10% of the Finance Director was reallocated to the Housing Fund. Professional Services 37,000.00101-1006-60103 Amount 10,000.00 8,000.00 4,000.00 Annual Budget-at-a-Glance Armored Services OPEB Annual Valuation, Retiree Health Benefits Professional Accounting Support 15,000.00 Consultants 36,000.00101-1006-60104 Amount Property Tax Revenue Analysis 20,000.00 Sales Tax Revenue Analysis 16,000.00 Community Special Events 1,000.00101-1006-60137 Annual Budget Community Workshop Travel & Training 15,000.00101-1006-60320 Amount Annual GASB Update Training (5 staff)600.00 Budget Overview Video Production 1,500.00 CalPERS Conference in Indian Wells (4 staff)2,000.00 CSMFO Conference in Palm Springs (8 Staff)3,500.00 GFOA Certification Training Materials 1,000.00 Tyler Financial Software Training 4,000.00 Various half-day and 1 day classes: CSMFO, GFOA 2,400.00 Membership Dues 1,500.00101-1006-60351 CA Municipal Finance Officers Assoc (CSMFO) CA Municipal Treasurer Assoc (CMTA) Government Finance Officers Assoc (GFOA) Subscriptions & Publications 1,400.00101-1006-60352 Printing 9,000.00101-1006-60410 Accounts Payable & Payroll Checks Budget and Financial Reports Financial Advisory Commission Reports Advertising 1,500.00101-1006-60450 Surplus Sales CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 80 212 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 1007 - Central Services Salaries and Benefits 138,915.68 120,000.00 120,000.00 140,000.00 20,000.00101-1007-50109 Vacation & Sick Leave Buy Back 0.00 290,000.00 57,280.00 340,000.00 282,720.00101-1007-50115 Contingency for Stafffing 0.00 0.00 1,523,400.00 0.00 -1,523,400.00101-1007-50116 PERS - OPEB Trust Contribution 0.00 0.00 0.00 711,900.00 711,900.00101-1007-50117 PERS - Unfunded Pension Liability 1,947.27 0.00 0.00 0.00 0.00101-1007-50240 Social Security-Medicare 28,092.00 26,000.00 26,000.00 30,000.00 4,000.00101-1007-50243 Employer Contrib Retiree Med PERS 50 - Salaries and Benefits Totals:168,954.95 436,000.00 1,726,680.00 1,221,900.00 -504,780.00 Maintenance & Operations 110.00 200.00 200.00 200.00 0.00101-1007-60351 Membership Dues 3,461.98 2,000.00 2,000.00 2,500.00 500.00101-1007-60401 Operating Supplies 9,255.21 10,000.00 10,000.00 15,000.00 5,000.00101-1007-60402 Forms 6,358.74 9,000.00 9,000.00 11,000.00 2,000.00101-1007-60403 Citywide Conf Room Supplies 2,691.99 0.00 0.00 3,000.00 3,000.00101-1007-60405 Miscellaneous Supplies 911.41 0.00 0.00 0.00 0.00101-1007-60410 Printing 70,600.00 0.00 0.00 0.00 0.00101-1007-60442 Estimated Claims 25,836.26 30,000.00 30,000.00 30,000.00 0.00101-1007-60470 Postage 252,043.04 35,000.00 35,000.00 35,000.00 0.00101-1007-60535 Sales Tax Reimbursements 0.00 100,000.00 100,000.00 100,000.00 0.00101-1007-60536 TOT Resort Rebate Program 10,359.27 8,500.00 8,500.00 9,000.00 500.00101-1007-60661 Postage Machine 1,127.56 600.00 600.00 400.00 -200.00101-1007-60663 Typewriters 62 - Maintenance & Operations Totals:382,755.46 195,300.00 195,300.00 206,100.00 10,800.00 Utilities 6,367.35 0.00 0.00 0.00 0.00101-1007-61301 Mobile/Cell Phones 66 - Utilities Totals:6,367.35 0.00 0.00 0.00 0.00 Capital Expenses 2,254,676.03 0.00 2,000,000.00 0.00 -2,000,000.00101-1007-74010 Land Acquisition 68 - Capital Expenses Totals:2,254,676.03 0.00 2,000,000.00 0.00 -2,000,000.00 Internal Service Charges 245,400.00 449,000.00 449,000.00 458,600.00 9,600.00101-1007-91842 Liability Insurance & Claims 21,900.00 29,000.00 29,000.00 30,000.00 1,000.00101-1007-91843 Property & Crime Insurance 52,000.00 81,000.00 81,000.00 85,000.00 4,000.00101-1007-91844 Earthquake Insurance 0.00 41,900.00 41,900.00 58,200.00 16,300.00101-1007-98110 Information Tech Charges 12,700.00 34,100.00 34,100.00 48,900.00 14,800.00101-1007-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:332,000.00 635,000.00 635,000.00 680,700.00 45,700.00 Transfers Out 3,028,632.48 8,041,000.00 10,222,783.00 6,909,763.00 -3,313,020.00101-1007-99900 Transfers Out 99 - Transfers Out Totals:3,028,632.48 8,041,000.00 10,222,783.00 6,909,763.00 -3,313,020.00 1007 - Central Services Totals:6,173,386.27 9,307,300.00 14,779,763.00 9,018,463.00 -5,761,300.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 81 213 Department : 1007 - Central Services Contingency for Stafffing 340,000.00101-1007-50115 Staff Development: - Reward Performance - Work within Class and Compensation Structure - Manage PERS Increases - Ensure job rates reflect market rates Membership Dues 200.00101-1007-60351 Sales Tax Reimbursements 35,000.00101-1007-60535 Sales tax sharing agreement - Shovlin (Hobby Lobby) Decrease in 2017/18 due to Costco sales tax agreement expiring TOT Resort Rebate Program 100,000.00101-1007-60536 New program and revenue for FY 17/18 Liability Insurance & Claims 458,600.00101-1007-91842 Increase in 2017/18 due to pending September 2014 flood litigation claims Costs remain higher in 2018/19 because of asset valuation update and additions CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 82 214 THIS PAGE INTENTIONALLY LEFT BLANK 83 215 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs Current 17/18 501 - FACILITY & FLEET REPLACEMENT 409,697.64 1,069,300.00 1,079,300.00 923,700.00 (155,600.00) Contract Services 2,000.00 7,000.00 7,000.00 0.00 (7,000.00) Maintenance & Operations 155,191.89 156,000.00 156,000.00 125,000.00 (31,000.00) Insurance 0.00 0.00 10,000.00 12,000.00 2,000.00 Repair & Maintenance 724.52 0.00 0.00 0.00 0.00 Capital Expenses 251,781.23 856,300.00 806,300.00 736,700.00 (69,600.00) Transfers Out 0.00 50,000.00 100,000.00 50,000.00 (50,000.00) 502 - INFORMATION TECHNOLOGY 829,542.53 914,000.00 917,100.00 1,059,700.00 142,600.00 Salaries and Benefits 801.86 70,000.00 73,100.00 67,700.00 (5,400.00) Contract Services 574,312.85 517,000.00 517,000.00 593,000.00 76,000.00 Maintenance & Operations 55,440.29 52,000.00 52,000.00 60,000.00 8,000.00 Utilities 18,165.79 45,000.00 45,000.00 97,000.00 52,000.00 Capital Expenses 180,821.74 230,000.00 230,000.00 242,000.00 12,000.00 503 - PARK EQUIP & FACILITY FUND 576,231.37 670,000.00 757,000.00 675,000.00 (82,000.00) Maintenance & Operations 6,399.54 10,000.00 10,000.00 0.00 (10,000.00) Capital Expenses 569,831.83 660,000.00 747,000.00 675,000.00 (72,000.00) 504 - INSURANCE FUND 604,244.56 969,200.00 972,740.00 921,100.00 (51,640.00) Salaries and Benefits 50,862.56 98,200.00 101,740.00 93,400.00 (8,340.00) Contract Services 0.00 1,700.00 1,700.00 2,300.00 600.00 Maintenance & Operations 0.00 200.00 200.00 200.00 0.00 Insurance 553,382.00 869,100.00 869,100.00 825,200.00 (43,900.00) INTERNAL SERVICES TOTAL 2,419,716.10 3,622,500.00 3,726,140.00 3,579,500.00 (146,640.00) 409,697.64 1,069,300.00 1,079,300.00 923,700.00 (155,600.00) 2,000.00 7,000.00 7,000.00 0.00 (7,000.00) 155,191.89 156,000.00 156,000.00 125,000.00 (31,000.00) 0.00 0.00 10,000.00 12,000.00 2,000.00 724.52 0.00 0.00 0.00 0.00 251,781.23 856,300.00 806,300.00 736,700.00 (69,600.00) 0.00 50,000.00 100,000.00 50,000.00 (50,000.00) 829,542.53 914,000.00 917,100.00 1,059,700.00 142,600.00 801.86 70,000.00 73,100.00 67,700.00 (5,400.00) 574,312.85 517,000.00 517,000.00 593,000.00 76,000.00 55,440.29 52,000.00 52,000.00 60,000.00 8,000.00 18,165.79 45,000.00 45,000.00 97,000.00 52,000.00 180,821.74 230,000.00 230,000.00 242,000.00 12,000.00 576,231.37 670,000.00 757,000.00 675,000.00 (82,000.00) 6,399.54 10,000.00 10,000.00 0.00 (10,000.00) 569,831.83 660,000.00 747,000.00 675,000.00 (72,000.00) 604,244.56 969,200.00 972,740.00 921,100.00 (51,640.00) 50,862.56 98,200.00 101,740.00 93,400.00 (8,340.00) 0.00 1,700.00 1,700.00 2,300.00 600.00 0.00 200.00 200.00 200.00 0.00 553,382.00 869,100.00 869,100.00 825,200.00 (43,900.00) 2,419,716.10 3,622,500.00 3,726,140.00 3,579,500.00 (146,640.00) CITY OF LA QUINTA INTERNAL SERVICE FUNDS SUMMARY OF EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 84 216 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs. Current 17/18 501 - FACILITY & FLEET REPLACEMENT 0000 - Undesignated 60 - Contract Services 0.00 7,000.00 7,000.00 0.00 (7,000.00)501-0000-60102 Administration 2,000.00 0.00 0.00 0.00 0.00501-0000-60103 Professional Services 60 - Contract Services Totals:2,000.00 7,000.00 7,000.00 0.00 (7,000.00) 62 - Maintenance & Operations 13,313.00 10,000.00 10,000.00 10,000.00 0.00501-0000-60148 Car Washes 0.00 6,000.00 6,000.00 0.00 (6,000.00)501-0000-60448 Vehicle Insurance 47,759.51 60,000.00 60,000.00 50,000.00 (10,000.00)501-0000-60674 Fuel & Oil 19,068.60 10,000.00 10,000.00 10,000.00 0.00501-0000-60675 Parts & Maintenance Supplies 60,879.14 50,000.00 50,000.00 40,000.00 (10,000.00)501-0000-60676 Vehicle Repair & Maintenance 5,464.92 10,000.00 10,000.00 5,000.00 (5,000.00)501-0000-60678 Street Sweeper 8,706.72 10,000.00 10,000.00 10,000.00 0.00501-0000-60679 Motorcycle Repair & Maintenance 62 - Maintenance & Operations Totals:155,191.89 156,000.00 156,000.00 125,000.00 (31,000.00) 63 - Insurance 0.00 0.00 10,000.00 12,000.00 2,000.00501-0000-91843 Property & Crime Insurance 63 - Insurance Totals:0.00 0.00 10,000.00 12,000.00 2,000.00 65 - Repair & Maintenance 724.52 0.00 0.00 0.00 0.00501-0000-60664 Fire Extinguisher Service 65 - Repair & Maintenance Totals:724.52 0.00 0.00 0.00 0.00 68 - Capital Expenses 546.08 30,000.00 30,000.00 20,000.00 (10,000.00)501-0000-71020 Furniture 0.00 170,700.00 170,700.00 210,700.00 40,000.00501-0000-71030 Vehicles, Rentals & Leases 113,429.58 373,000.00 323,000.00 225,000.00 (98,000.00)501-0000-71103 Cvc Ctr Bldg Repl/Repair 35,531.86 18,600.00 18,600.00 25,000.00 6,400.00501-0000-71111 Deprec Exp - Mach & Equip 38,706.72 18,000.00 18,000.00 20,000.00 2,000.00501-0000-71112 Depreciation Expense - Buildings & Im 57,900.71 35,900.00 35,900.00 40,000.00 4,100.00501-0000-71113 Depreciation Expense - Vehicles 5,666.28 3,100.00 3,100.00 4,000.00 900.00501-0000-71114 Depreciation Expense - Motorcycle 0.00 207,000.00 207,000.00 192,000.00 (15,000.00)501-0000-80100 Machinery & Equipment 68 - Capital Expenses Totals:251,781.23 856,300.00 806,300.00 736,700.00 (69,600.00) 99 - Transfers Out 0.00 50,000.00 100,000.00 50,000.00 (50,000.00)501-0000-99900 Transfers Out 99 - Transfers Out Totals:0.00 50,000.00 100,000.00 50,000.00 (50,000.00) 0000 - Undesignated Totals:409,697.64 1,069,300.00 1,079,300.00 923,700.00 (155,600.00) 501 - FACILITY & FLEET REPLACEMENT Totals:409,697.64 1,069,300.00 1,079,300.00 923,700.00 (155,600.00) 0.00 7,000.00 7,000.00 0.00 (7,000.00) 2,000.00 0.00 0.00 0.00 0.00 2,000.00 7,000.00 7,000.00 0.00 (7,000.00) 13,313.00 10,000.00 10,000.00 10,000.00 0.00 0.00 6,000.00 6,000.00 0.00 (6,000.00) 47,759.51 60,000.00 60,000.00 50,000.00 (10,000.00) 19,068.60 10,000.00 10,000.00 10,000.00 0.00 60,879.14 50,000.00 50,000.00 40,000.00 (10,000.00) 5,464.92 10,000.00 10,000.00 5,000.00 (5,000.00) 8,706.72 10,000.00 10,000.00 10,000.00 0.00 155,191.89 156,000.00 156,000.00 125,000.00 (31,000.00) 0.00 0.00 10,000.00 12,000.00 2,000.00 0.00 0.00 10,000.00 12,000.00 2,000.00 724.52 0.00 0.00 0.00 0.00 724.52 0.00 0.00 0.00 0.00 546.08 30,000.00 30,000.00 20,000.00 (10,000.00) 0.00 170,700.00 170,700.00 210,700.00 40,000.00 113,429.58 373,000.00 323,000.00 225,000.00 (98,000.00) 35,531.86 18,600.00 18,600.00 25,000.00 6,400.00 38,706.72 18,000.00 18,000.00 20,000.00 2,000.00 57,900.71 35,900.00 35,900.00 40,000.00 4,100.00 5,666.28 3,100.00 3,100.00 4,000.00 900.00 0.00 207,000.00 207,000.00 192,000.00 (15,000.00) 251,781.23 856,300.00 806,300.00 736,700.00 (69,600.00) 0.00 50,000.00 100,000.00 50,000.00 (50,000.00) 0.00 50,000.00 100,000.00 50,000.00 (50,000.00) 409,697.64 1,069,300.00 1,079,300.00 923,700.00 (155,600.00) 409,697.64 1,069,300.00 1,079,300.00 923,700.00 (155,600.00) CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 85 217 Fund: 501 - FACILITY & FLEET REPLACEMENT Vehicles, Rentals & Leases 210,700.00501-0000-71030 5 new vehicle leases in 2018/19 Cvc Ctr Bldg Repl/Repair 225,000.00501-0000-71103 Amount East Wing Renovation at City Hall 100,000.00 HVAC System Control at Wellness Center 25,000.00 Wellness Center Multi-Purpose Room Upgrades 100,000.00 Machinery & Equipment 192,000.00501-0000-80100 Backhoe, large lift dump, and stump grinder CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 86 218 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs. Current 17/18 502 - INFORMATION TECHNOLOGY 0000 - Undesignated 50 - Salaries and Benefits 606.91 47,000.00 49,820.00 50,400.00 580.00502-0000-50101 Permanent Full Time 0.00 300.00 300.00 300.00 0.00502-0000-50150 Other Compensation 61.36 12,300.00 12,580.00 5,400.00 (7,180.00)502-0000-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00502-0000-50210 PERS-Survivor Benefits 104.91 9,100.00 9,100.00 10,100.00 1,000.00502-0000-50221 Medical Insurance 1.33 0.00 0.00 0.00 0.00502-0000-50222 Vision Insurance 11.51 0.00 0.00 0.00 0.00502-0000-50223 Dental Insurance 0.50 0.00 0.00 0.00 0.00502-0000-50224 Life Insurance 6.54 500.00 500.00 600.00 100.00502-0000-50225 Long Term Disability 8.80 700.00 700.00 800.00 100.00502-0000-50240 Social Security-Medicare 50 - Salaries and Benefits Totals:801.86 70,000.00 73,100.00 67,700.00 (5,400.00) 60 - Contract Services 197,885.45 187,000.00 187,000.00 248,000.00 61,000.00502-0000-60104 Consultants 59,287.52 70,000.00 50,000.00 0.00 (50,000.00)502-0000-60108 Technical 23,597.10 0.00 0.00 0.00 0.00502-0000-60125 Temporary Agency Services 1,862.94 0.00 0.00 0.00 0.00502-0000-60213 Interest Expense 60,353.00 60,000.00 60,000.00 5,000.00 (55,000.00)502-0000-60300 Maintenance Agreements 209,126.32 200,000.00 200,000.00 300,000.00 100,000.00502-0000-60301 Software Licenses 22,200.52 0.00 20,000.00 40,000.00 20,000.00502-0000-61400 Utilities - Cable 60 - Contract Services Totals:574,312.85 517,000.00 517,000.00 593,000.00 76,000.00 62 - Maintenance & Operations 160.00 0.00 0.00 0.00 0.00502-0000-60122 Credit Card Fee 882.29 1,000.00 1,000.00 5,000.00 4,000.00502-0000-60420 Operating Supplies 475.00 0.00 0.00 0.00 0.00502-0000-60421 Supplies - Software 53,923.00 51,000.00 51,000.00 55,000.00 4,000.00502-0000-60662 Copiers 62 - Maintenance & Operations Totals:55,440.29 52,000.00 52,000.00 60,000.00 8,000.00 66 - Utilities 0.00 45,000.00 25,000.00 53,000.00 28,000.00502-0000-61300 Utilities - Telephone 18,165.79 0.00 20,000.00 44,000.00 24,000.00502-0000-61301 Cell/Mobile Phones 66 - Utilities Totals:18,165.79 45,000.00 45,000.00 97,000.00 52,000.00 68 - Capital Expenses 0.00 30,000.00 30,000.00 50,000.00 20,000.00502-0000-71042 Software Enhancements, D & D 0.00 41,000.00 41,000.00 30,000.00 (11,000.00)502-0000-71043 Software Enhancements, Comm. Reso 0.00 12,000.00 12,000.00 7,000.00 (5,000.00)502-0000-71045 Software Enhancements, Finance 0.00 22,000.00 22,000.00 25,000.00 3,000.00502-0000-71047 Software Enhancements, City Clerk 20,216.79 50,000.00 50,000.00 55,000.00 5,000.00502-0000-71110 Depreciation Expense 72,504.37 0.00 0.00 0.00 0.00502-0000-71111 Deprec Exp - Mach & Equip 55,102.74 0.00 0.00 0.00 0.00502-0000-71115 Depreciation Expense - Software 12,672.85 0.00 0.00 25,000.00 25,000.00502-0000-80100 Machinery & Equipment 20,324.99 75,000.00 75,000.00 50,000.00 (25,000.00)502-0000-80103 Computers 68 - Capital Expenses Totals:180,821.74 230,000.00 230,000.00 242,000.00 12,000.00 0000 - Undesignated Totals:829,542.53 914,000.00 917,100.00 1,059,700.00 142,600.00 502 - INFORMATION TECHNOLOGY Totals:829,542.53 914,000.00 917,100.00 1,059,700.00 142,600.00 606.91 47,000.00 49,820.00 50,400.00 580.00 0.00 300.00 300.00 300.00 0.00 61.36 12,300.00 12,580.00 5,400.00 (7,180.00) 0.00 100.00 100.00 100.00 0.00 104.91 9,100.00 9,100.00 10,100.00 1,000.00 1.33 0.00 0.00 0.00 0.00 11.51 0.00 0.00 0.00 0.00 0.50 0.00 0.00 0.00 0.00 6.54 500.00 500.00 600.00 100.00 8.80 700.00 700.00 800.00 100.00 801.86 70,000.00 73,100.00 67,700.00 (5,400.00) 197,885.45 187,000.00 187,000.00 248,000.00 61,000.00 59,287.52 70,000.00 50,000.00 0.00 (50,000.00) 23,597.10 0.00 0.00 0.00 0.00 1,862.94 0.00 0.00 0.00 0.00 60,353.00 60,000.00 60,000.00 5,000.00 (55,000.00) 209,126.32 200,000.00 200,000.00 300,000.00 100,000.00 22,200.52 0.00 20,000.00 40,000.00 20,000.00 574,312.85 517,000.00 517,000.00 593,000.00 76,000.00 160.00 0.00 0.00 0.00 0.00 882.29 1,000.00 1,000.00 5,000.00 4,000.00 475.00 0.00 0.00 0.00 0.00 53,923.00 51,000.00 51,000.00 55,000.00 4,000.00 55,440.29 52,000.00 52,000.00 60,000.00 8,000.00 0.00 45,000.00 25,000.00 53,000.00 28,000.00 18,165.79 0.00 20,000.00 44,000.00 24,000.00 18,165.79 45,000.00 45,000.00 97,000.00 52,000.00 0.00 30,000.00 30,000.00 50,000.00 20,000.00 0.00 41,000.00 41,000.00 30,000.00 (11,000.00) 0.00 12,000.00 12,000.00 7,000.00 (5,000.00) 0.00 22,000.00 22,000.00 25,000.00 3,000.00 20,216.79 50,000.00 50,000.00 55,000.00 5,000.00 72,504.37 0.00 0.00 0.00 0.00 55,102.74 0.00 0.00 0.00 0.00 12,672.85 0.00 0.00 25,000.00 25,000.00 20,324.99 75,000.00 75,000.00 50,000.00 (25,000.00) 180,821.74 230,000.00 230,000.00 242,000.00 12,000.00 829,542.53 914,000.00 917,100.00 1,059,700.00 142,600.00 829,542.53 914,000.00 917,100.00 1,059,700.00 142,600.00 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 87 219 Fund: 502 - INFORMATION TECHNOLOGY Permanent Full Time 50,400.00502-0000-50101 50% - Management Analyst In FY 2018/19 the Community Resources Manager position was removed and 50% of the Management Analyst was added. Consultants 248,000.00502-0000-60104 Information technology services are contracted Operating Supplies 5,000.00502-0000-60420 Software Enhancements, D & D 50,000.00502-0000-71042 Amount 2,500.00 37,500.00 AutoCad Licenses Short-Term Vacation Rental Customization TRAKiT System Upgrades 10,000.00 Software Enhancements, Comm. Resources 30,000.00502-0000-71043 Amount Cloud Based Systems 30,000.00 Software Enhancements, Finance 7,000.00502-0000-71045 Amount Position Budgeting Tyler Application 5,000.00 Scanners for Tyler 2,000.00 Software Enhancements, City Clerk 25,000.00502-0000-71047 Amount 23,000.00LaserFiche System Upgrades Scanners for LaserFiche 2,000.00 Machinery & Equipment 25,000.00502-0000-80100 Skype Phones CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 88 220 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs. Current 17/18 503 - PARK EQUIP & FACILITY FUND 0000 - Undesignated 62 - Maintenance & Operations 6,399.54 10,000.00 10,000.00 0.00 (10,000.00)503-0000-60680 Fritz Burns Pool 62 - Maintenance & Operations Totals:6,399.54 10,000.00 10,000.00 0.00 (10,000.00) 68 - Capital Expenses 45,108.18 160,000.00 247,000.00 150,000.00 (97,000.00)503-0000-71060 Parks 524,723.65 500,000.00 500,000.00 525,000.00 25,000.00503-0000-71122 Depreciation Expense - Community S 68 - Capital Expenses Totals:569,831.83 660,000.00 747,000.00 675,000.00 (72,000.00) 0000 - Undesignated Totals:576,231.37 670,000.00 757,000.00 675,000.00 (82,000.00) 503 - PARK EQUIP & FACILITY FUND Totals:576,231.37 670,000.00 757,000.00 675,000.00 (82,000.00) 6,399.54 10,000.00 10,000.00 0.00 (10,000.00) 6,399.54 10,000.00 10,000.00 0.00 (10,000.00) 45,108.18 160,000.00 247,000.00 150,000.00 (97,000.00) 524,723.65 500,000.00 500,000.00 525,000.00 25,000.00 569,831.83 660,000.00 747,000.00 675,000.00 (72,000.00) 576,231.37 670,000.00 757,000.00 675,000.00 (82,000.00) 576,231.37 670,000.00 757,000.00 675,000.00 (82,000.00) CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 89 221 Fund: 503 - PARK EQUIP & FACILITY FUND Parks 150,000.00503-0000-71060 Amount Ballard Lighting 30,000.00 Desert Pride Playground Equipment 40,000.00 La Quinta Park Restrooms 20,000.00 Monticello Playground Equipment 60,000.00 CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 90 222 2016/17 Actual Expenses 2017/18 Original Budget 2017/18 Current Budget 2018/19 Proposed Budget 18/19 vs. Current 17/18 504 - INSURANCE FUND 1010 - Insurance 50 - Salaries and Benefits 34,240.90 64,700.00 66,640.00 68,200.00 1,560.00504-1010-50101 Permanent Full Time 0.00 500.00 500.00 200.00 (300.00)504-1010-50150 Other Compensation 7,318.66 17,000.00 17,600.00 7,300.00 (10,300.00)504-1010-50200 PERS-City Portion 0.00 100.00 100.00 100.00 0.00504-1010-50210 PERS-Survivor Benefits 6,955.62 13,600.00 13,600.00 15,100.00 1,500.00504-1010-50221 Medical Insurance 157.90 0.00 0.00 0.00 0.00504-1010-50222 Vision Insurance 298.28 0.00 0.00 0.00 0.00504-1010-50223 Dental Insurance 33.13 0.00 0.00 0.00 0.00504-1010-50224 Life Insurance 361.74 1,400.00 1,400.00 1,500.00 100.00504-1010-50225 Long Term Disability 1,000.00 0.00 0.00 0.00 0.00504-1010-50230 Workers Comp Insurance 496.33 900.00 900.00 1,000.00 100.00504-1010-50240 Social Security-Medicare 0.00 0.00 1,000.00 0.00 (1,000.00)504-1010-50300 Employee Recognition 50 - Salaries and Benefits Totals:50,862.56 98,200.00 101,740.00 93,400.00 (8,340.00) 60 - Contract Services 0.00 1,400.00 1,400.00 2,000.00 600.00504-1010-60320 Travel & Training 0.00 200.00 200.00 200.00 0.00504-1010-60351 Membership Dues 0.00 100.00 100.00 100.00 0.00504-1010-60352 Subscriptions & Publications 60 - Contract Services Totals:0.00 1,700.00 1,700.00 2,300.00 600.00 62 - Maintenance & Operations 0.00 200.00 200.00 200.00 0.00504-1010-60400 Office Supplies 62 - Maintenance & Operations Totals:0.00 200.00 200.00 200.00 0.00 63 - Insurance 226,309.00 448,500.00 448,500.00 463,400.00 14,900.00504-1010-60441 Liability Insurance 0.00 25,000.00 0.00 0.00 0.00504-1010-60442 Claims 59,691.00 90,000.00 90,000.00 108,000.00 18,000.00504-1010-60443 Property Insurance 3,366.00 3,600.00 3,600.00 3,400.00 (200.00)504-1010-60446 Crime Insurance 70,032.00 81,000.00 106,000.00 101,900.00 (4,100.00)504-1010-60447 Earthquake Insurance 193,984.00 221,000.00 221,000.00 148,500.00 (72,500.00)504-1010-60452 Workers Comp Premium 63 - Insurance Totals:553,382.00 869,100.00 869,100.00 825,200.00 (43,900.00) 1010 - Insurance Totals:604,244.56 969,200.00 972,740.00 921,100.00 (51,640.00) 504 - INSURANCE FUND Totals:604,244.56 969,200.00 972,740.00 921,100.00 (51,640.00) 34,240.90 64,700.00 66,640.00 68,200.00 1,560.00 0.00 500.00 500.00 200.00 (300.00) 7,318.66 17,000.00 17,600.00 7,300.00 (10,300.00) 0.00 100.00 100.00 100.00 0.00 6,955.62 13,600.00 13,600.00 15,100.00 1,500.00 157.90 0.00 0.00 0.00 0.00 298.28 0.00 0.00 0.00 0.00 33.13 0.00 0.00 0.00 0.00 361.74 1,400.00 1,400.00 1,500.00 100.00 1,000.00 0.00 0.00 0.00 0.00 496.33 900.00 900.00 1,000.00 100.00 0.00 0.00 1,000.00 0.00 (1,000.00) 50,862.56 98,200.00 101,740.00 93,400.00 (8,340.00) 0.00 1,400.00 1,400.00 2,000.00 600.00 0.00 200.00 200.00 200.00 0.00 0.00 100.00 100.00 100.00 0.00 0.00 1,700.00 1,700.00 2,300.00 600.00 0.00 200.00 200.00 200.00 0.00 0.00 200.00 200.00 200.00 0.00 226,309.00 448,500.00 448,500.00 463,400.00 14,900.00 0.00 25,000.00 0.00 0.00 0.00 59,691.00 90,000.00 90,000.00 108,000.00 18,000.00 3,366.00 3,600.00 3,600.00 3,400.00 (200.00) 70,032.00 81,000.00 106,000.00 101,900.00 (4,100.00) 193,984.00 221,000.00 221,000.00 148,500.00 (72,500.00) 553,382.00 869,100.00 869,100.00 825,200.00 (43,900.00) 604,244.56 969,200.00 972,740.00 921,100.00 (51,640.00) 604,244.56 969,200.00 972,740.00 921,100.00 (51,640.00) CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2018/19 PROPOSED BUDGET 91 223 Fund: 504 - INSURANCE FUND Permanent Full Time 68,200.00504-1010-50101 50% - Deputy City Clerk 25% - City Clerk Travel & Training 2,000.00504-1010-60320 Membership Dues 200.00504-1010-60351 Subscriptions & Publications 100.00504-1010-60352 Liability Insurance 463,400.00504-1010-60441 Increase due to pending September 2014 flood litigation claims Costs remain higher in 2018/19 because of asset valuation update and additions Property Insurance 108,000.00504-1010-60443 Increase due to city-wide evaluation and reconciliation of property CITY OF LA QUINTA EXPENSE NOTES 2018/19 PROPOSED BUDGET 92 224 City of La Quinta CITY COUNCIL MEETING: May 1, 2018 STAFF REPORT AGENDA TITLE: ADOPT A RESOLUTION DECLARING THE PUBLIC INTEREST AND NECESSITY TO ACQUIRE PORTIONS OF PROPERTY LOCATED AT 46400 DUNE PALMS ROAD FOR THE DUNE PALMS WIDENING PROJECT (PROJECT NO. 2009-04) THROUGH EMINENT DOMAIN RECOMMENDATION Adopt a resolution declaring that the public interest and necessity require the acquisition of portions of property located at 46400 Dune Palms Road through eminent domain. EXECUTIVE SUMMARY The City has been negotiating with the owners of 46400 Dune Palms Road since December 2016 to acquire the right of way for the Dune Palms Widening project (Project). The Project entails building the roadway to its ultimate right of way. The right of way being sought consists of a 2,610 square foot easement; five (5) mobile home residences are located on this property. The City has negotiated to acquire the mobile homes. Two of the five have been acquired through negotiated agreement; negotiations with the remaining mobile home owners have reached an impasse. The Project design work has been completed, funding is in place, and is ready to be implemented. FISCAL IMPACT The total projected cost is $743,500. The City’s appraised value for the property to be acquired (the amount offered) is $301,000, the estimated relocation costs are $300,000, and the appraised value of the five coaches is $142,500; the total amount of just compensation will be determined through administrative and court proceedings. CVAG is paying for 75 percent of the project costs and the city is paying for the remaining 25 percent. The current projected right of way costs are higher than originally budgeted, but a reduction in estimated construction costs has offset this and the city’s estimated total project cost remains unchanged. PUBLIC HEARING ITEM NO. 1 225 BACKGROUND/ANALYSIS The City has secured funding and is designing the Project in order to improve Dune Palms Road to its General Plan designated roadway width. The Project will widen Dune Palms Road to its ultimate right-of-way, and in its final configured alignment will consist of 72 feet of street section curb-to-curb, with two 11-foot travel lanes in both directions, a 12- foot wide raised median, an 8-foot bicycle/golf cart lane along each side of the road (adjacent to the curb), and a 6-foot sidewalk. The Project requires additional right-of-way from property located at 46400 Dune Palms Road, the site of Dune Palms Mobile Estates. The right-of-way sought would consist of some 2,610 square feet of permanent street and utility easement; specifically described in Exhibit A, and depicted in Exhibit B, to the resolution attached hereto as Exhibit 1. The scope of the rights proposed to be acquired under the easement is also described in detail in the proposed resolution. The proposed right-of-way impacts five mobile home units within the park, Units Number 58, 59, 82, 83, and 84. Extensive negotiation efforts were undertaken with the park owner and with each of the individual unit holders. The City, through its right-of-way consultant, Overland Pacific & Cutler, was successful in negotiating an acquisition for two of the five mobile home units. Negotiations with the mobile home park owner proved less successful. Staff evaluated potential alternatives to the scope of the taking, and solicited counteroffers from the mobile home park owner to the value of the appraisal-based offer, but in neither respect received any productive response. Staff is now prepared to go forward with implementing the Project and is recommending that the City Council consider and approve a resolution of necessity that authorizes the use of eminent domain to acquire the permanent street and utility easement at issue. A resolution of necessity is required under the Code of Civil Procedure prior to the time any public entity utilizes its power of eminent domain. Passage requires a four-fifth’s vote of the City Council. The resolution requires the City Council to make findings on the following matters: A. Whether the public interest and necessity require the Project; B. Whether the Project is planned or located in a manner which is most compatible with the greatest public good and the least private injury; C. Whether the property proposed to be acquired is necessary for the Project; D. Whether the offer required by Government Code § 7267.2 had been given to the owners of record; and E. Whether the City had properly exercised all of its statutory responsibilities and duties antecedent to the exercise of eminent domain against the Property including review under CEQA. City staff believes appropriate facts exist for each of the required findings. 226 The public interest and necessity require the Project, because the City’s General Plan Circulation Element calls for improvement of Dune Palms road to its ultimate right-of-way width. This Project will accomplish that within the Project boundaries. It will allow for two lanes of travel along Dune Palms Road in either direction and provide other streetscape improvements. In addition to enhanced circulation along Dune Palms Road, the Project will provide bicycle/golf cart lanes along each side of the road, encouraging these alternate modes of energy-efficient transportation, and will also provide a 6-foot sidewalk. The Project will result in the least private injury because the right-of-way takings proposed are limited to the roadway widening project boundaries, which will minimize potential impacts to mobile home owners and residents. The Project calls for enhancement of a number of streetscape features along the Dune Palms Mobile Estates frontage, including new curb, gutter, underground utilities, and new street landscaping and irrigation. The property proposed to be acquired is necessary for the Project because a roadway widening project must of necessity occupy land immediately adjacent to the prior existing right-of-way. In this instance, the other side of the roadway has already been configured to its ultimate right-of-way, in connection with the construction of the adjacent high school, by the local school district. Therefore, the right-of-way need only be widened on the side of the roadway where the proposed acquisition piece is located. The Project has been reviewed under the California Environment Quality Act, and a Mitigated Negative Declaration, EA 2016-009, and was approved on July 20, 2016. The limitations period for any direct legal challenge to that mitigated negative declaration has passed. In addition, City staff has identified no substantial changes to the proposed Project since that time, no substantial changes with respect to the circumstances under which the Project is proposed to be undertaken, nor any new information of substantial importance indicating any new significant effects, additional severity of previously identified effects, or new or newly-feasible mitigation measures which might substantially reduce identified significant effects since that time, which would require major revisions of the negative declaration. As such, City staff recommends that the City Council find that the previous mitigated negative declaration adequately analyzes the Project, including the property acquisition proposed through this resolution of necessity. The owner has an opportunity to address the City Council regarding the findings proposed under the resolution of necessity, the CEQA finding, and the potential acquisition of the property by eminent domain in general. Mailed notice of tonight’s resolution of necessity hearing was provided to the owner of the mobile home park, and the owners of each of the remaining affected individual coaches, on March 27, 2018. That notice indicated that the resolution of necessity hearing, originally scheduled for April 3, 2018, would be rescheduled to May 1, 2018. As of the time of this writing, one piece of correspondence regarding the proposed resolution was received by the City, from the mobile home park owner. That correspondence, dated March 27, 2018, will be added to the record of proceedings on the resolution. The letter objected that the City is also considering a project to improve the nearby bridge spanning the Coachella Valley Storm Water Channel, and alleges the City is 227 inappropriately piecemealing the two projects. It also objects that the owner will be impacted should any right of way acquisitions occur on that Project. While that letter is accurate in that the City is in the planning stages of a nearby project on the bridge, at this juncture, it is still only planning. That bridge project, should it come to fruition, will implicate federal funding, and require an extensive set of right of way regulatory measures and procedures to be followed, under FHWA oversight, that will consume substantial additional time. Because that bridge project’s status is at this time uncertain, and in order not to prolong any uncertainty for the residents impacted by the street widening project, City staff believes it inappropriate to suspend the street project in favor of waiting on the still-evolving bridge project processing. The letter also makes unspecified objections to the legality of City’s offer, but apart from expressing dissatisfaction with the offer amount, provides no detail regarding any alleged inadequacy. The City attempted to solicit the owner’s position on value or where it felt the City’s appraisal was lacking through the negotiation process, but the owner declined to provide any input. ALTERNATIVES 1. Consider redesign of the Project to modify the areas of proposed taking, or restrict currently planned public improvements from the Project. 2. Defer any decision on use of eminent domain to acquire the property interests identified, and direct staff to continue negotiating with owners who to date have not been responsive. 3. Decide not to implement the Project; thereby eliminating the need for right of way acquisitions. Prepared by: William H. Ihrke, City Attorney Approved by: Frank J. Spevacek, City Manager Attachment: 1. Proposed Resolution of Necessity 228 RESOLUTION NO. 2018 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING THE PUBLIC INTEREST AND NECESSITY TO ACQUIRE PORTIONS OF PROPERTY LOCATED AT 46400 DUNE PALMS ROAD, AND APPROVING AND ADOPTING A RESOLUTION OF NECESSITY WHEREAS, the City of La Quinta. has been investigating the acquisition of portions of property located at 46400 Dune Palms Road for the purposes of making public roadway improvements pursuant to the circulation element of the General Plan of the City of La Quinta; and WHEREAS, on May 1, 2018, after no less than fifteen (15) days written notice to the owners of the Property referenced above, and more specifically described in the legal descriptions attached hereto as “Exhibit A, and B”, which legal descriptions are incorporated herein by reference (“Property”), the City Council of the City of La Quinta held a hearing for the purposes of allowing the record owners and occupants of such property reasonable opportunity to appear and be heard regarding the City’s identification of the “Project” as the Dune Palms Widening Project (“Project”), and on the following matters: A. Whether the public interest and necessity require the project; B. Whether the Project is planned or located in a manner which is most compatible with the greatest public good and the least private injury; C. Whether the Property proposed to be acquired is necessary for the Project; D. Whether the offer required by Government Code § 7267.2 had been given to the owners of record; and E. Whether the City had properly exercised all of its statutory responsibilities and duties antecedent to the exercise of eminent domain against the Property including review under CEQA; and WHEREAS, the City Council, as a result of such hearing, has determined that the public health, safety and welfare require that the City acquire the Property more particularly described herein for the purposes of the Project; and WHEREAS, the Project for which the Property to be acquired is sought has previously been reviewed under applicable environmental review procedures, including the Mitigated Negative Declaration (MND), EA 2016-009, approved on July 20, 2016, in accordance with the California Environmental Quality Act (CEQA); and WHEREAS, the City of La Quinta is authorized to acquire the Property under authority of its own charter, and Government Code §§ 37350.5 and 40404. 229 Resolution No. 2018- Resolution of Necessity to Acquire Portions of 46400 Dune Palms Road for the Dune Palms Widening Project Adopted: May 1, 2018 Page 2 of 4 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, that the City Council does hereby find, determine and declare upon evidence presented to the City Council as follows: SECTION I. The project for which the property is being acquired is the Dune Palms Widening Project, a project to widen the east side of Dune Palms Road to its ultimate General Plan width from Westward Ho Drive / Blackhawk Way to a point approximately 330 feet north of the Coachella Valley Storm Water Channel (CVSC) (as referred above as the Project). The length of the widening improvements is approximately 900 linear feet, and includes a single lane of travel in each direction. SECTION 2. The Property to be acquired is located within the City at 46400 Dune Palms Road (Assessor Parcel No. 600-030-010). The Property interest the City seeks to consists of: A permanent easement for street and public utility purposes over some approximately 2,610 square feet, as more specifically described in “Exhibit A” hereto, and depicted in “Exhibit B” hereto, which easement shall consist of the following: A perpetual exclusive easement for public right of way, street, drainage, pedestrian and utility purposes, including all use of the Easement Area for purposes incident to public right of way use, including but not limited to the construction, maintenance, and operation of a roadway, or other transportation facilities, underground and above ground utilities and appurtenances, cable communication or telecommunication facilities; directional, street identification, or roadway informational signage; traffic control devices; curbs; gutters; sidewalks; drainage and sewage facilities; and transportation facilities such as bus bays, benches, bus or train stops, bicycle pathways, or facilities for railway or other public transportation vehicles or manners of conveyance. SECTION 3. The public interest and necessity require the Project, in that the City’s General Plan, and specifically the Circulation Element, calls for the improvement of Dune Palms Road in the manner contemplated by the Project. The Project is designed to relieve regional traffic congestion and improve the capacity of the street, which will require continuity in the roadway alignment and traffic handling capacity of the streets. SECTION 4. The Project is located in a manner most compatible with the greatest public good and least private injury, in that the design of the roadway widening must of necessity occupy land which is immediately adjacent to the existing roadway, in order to maintain the continuity of the alignment of the road for all users. The Project is designed in a manner compatible with the greatest public good, in that the Project will involve road widening, construction of median island, undergrounding of utilities, and upgrading parkway landscaping, along with drainage improvements. The final 230 Resolution No. 2018- Resolution of Necessity to Acquire Portions of 46400 Dune Palms Road for the Dune Palms Widening Project Adopted: May 1, 2018 Page 3 of 4 widened street section will consist of a 72 feet curb to curb street section, which will provide two 11 foot travel lanes in both directions; a 12 foot wide raised median; an 8 foot bicycle/golf cart lane along each side of the road, adjacent to the curb; and a 6 foot wide sidewalk. This will enhance the utility of the area and help improve traffic circulation. The Project is designed in a manner compatible with the least private injury in that the acquisition has been limited to the Project boundaries, so as to minimize disruption to residences, and the Project provides streetscape upgrades along the remaining property’s frontage, including a new block wall, new landscape and irrigation, relocation and undergrounding of existing utilities, and improved driveway access. SECTION 5. The Property is necessary for the proposed Project, in that the roadway widening must of necessity occur on property immediately adjacent to the existing roadway. SECTION 6. The offer required by Government Code § 7267.2 has been made to the record owners, by way of letter dated December 13, 2016. In addition, on the same date offer letters were sent to the owners of the individual coaches included within the area of the proposed easement. Staff has attempted to negotiate with the record owners subsequent to this offer, but such negotiations have not proved successful in securing all the necessary property interests required for the Project, outside of more formal proceedings. SECTION 7. To the extent any of the property to be taken herein is devoted to a public use, the City finds that the proposed use for the Project is compatible with, or more necessary to, such public use, and that the City is authorized to acquire the Property pursuant to Code of Civil Procedure §§ 1240.510 and 1240.610. SECTION 8. The Project has been reviewed and approved under the Mitigated Negative Declaration (MND), EA 2016-009, approved on July 20, 2016. The City Council finds and determines that since the time of the adoption of that MND, there have been no subsequent changes with respect to the circumstances under which the Project is to be undertaken, no new information of substantial importance regarding significant effects or mitigation measures or alternative which has become available, and no subsequent changes have been proposed in the Project which would require important revisions to the MND such that no further environmental review attending this proposed acquisition is necessary. SECTION 9. The law firm of Rutan & Tucker, LLP, which serves as the Office of the City Attorney for the City of La Quinta, are hereby authorized to prepare and prosecute in the name of the City, such special proceedings in the proper court having jurisdiction thereof, as are necessary for acquisition of the Property described herein, to prepare and file such pleadings, documents, and otherwise prosecute such actions as may be necessary in the opinion of such attorneys to acquire for the City the Property. Such 231 Resolution No. 2018- Resolution of Necessity to Acquire Portions of 46400 Dune Palms Road for the Dune Palms Widening Project Adopted: May 1, 2018 Page 4 of 4 attorneys are specifically authorized to take whatever-steps and/or procedures are available to them under the Eminent Domain Law of the State of California, including, but not limited to, seeking orders for prejudgment possession of the property. The City Attorney is authorized to assign any work in such action to other attorneys as the City Attorney may deem appropriate, and in the event it is possible to settle and compromise such proceedings, the City Attorney may take all actions necessary to complete the acquisition, including preparing and filing stipulations as to judgment, final orders of condemnation, and arranging for the deposit or other payment of just compensiaotn as may be agreed to. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 1st day of May, 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ___________________________________ PAM NIETO, Deputy City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: _____________________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 232 Page 1 of 1  EXHIBIT “A”  LEGAL DESCRIPTION  ROADWAY AND PUBLIC UTILITIES EASMENT  DUNE PALMS ROAD  (APN 600‐030‐010 / CHIN FAMILY PROPERTIES LIMITED PARTNERSHIP)  That certain parcel of land located in the City of La Quinta, County of Riverside, State of  California being a portion of that certain parcel of land described in a Quitclaim Deed recorded  November 23, 2005 as Doc. # 2005‐0972217 of Official Records of said County, more  particularly described as follows:  The Easterly 9.00 feet of the Westerly 53.00 feet of the Southerly 290.00 feet of the Southerly  660.00 feet of the Northerly 1320.00 feet of the Westerly 660.00 feet of the Northwest Quarter  of the Northeast Quarter of Section 29, Township 5 South, Range 7 East, San Bernardino  Meridian.  CONTAINING:  2,610 Square Feet, more or less.  SUBJECT TO all Covenants, Rights, Rights‐of‐Way and Easements of record.  Graphically depicted on ‘EXHIBIT “B” – PLAT’, attached hereto and by this reference made a  part hereof.  This legal description was prepared  by me or under my direction.  ______________________________  Benjamin Daniel Egan, PLS 8756  Prepared July 5, 2016  Page 1 of 2233 234 Page 2 of 2235 236 Exhibit “B” Mobile Home Description General Description Address: 46400 Dune Palms, La Quinta, CA 92253 Unit Number: 59 Home Owner(s): Raquel Sandoval Home Manufacturer/Model: Fleetwood Home Serial Number(s) CAFL2BE13085206 & CAFL2AE13085206 Year Manufactured: 84 Decal Number: LAF7392 HUD Label/Insignia No.: CAL279044 and CAL279043 Add On Square Footage: N/A Total Square Footage: 1,584 (24’ x 66’) No. Bedrooms: 4 No. Bathrooms: 1 + ¾ Site Improvements: Approximately 360 square feet of masonry pavers, approximately 400 square feet of stone and pavers and miscellaneous other site improvements 237 Exhibit “B” Mobile Home Description General Description Address: 46400 Dune Palms, La Quinta, CA 92253 Unit Number: 82 Home Owner(s): Maria C. Marruffo Home Manufacturer/Model: Marlette Homes, Inc. Home Serial Number K12260CD220846 Year Manufactured: 1972 Decal Number: LAC8653 HUD Label/Insignia No.: 20846 Add On Square Footage: N/A Total Square Footage: 792 No. Bedrooms: 2 No. Bathrooms: 1 Site Improvements: Aluminum 8’ x 8’ shed, Wood shed, approximately 6’ x 6’, Above average landscaping, Approximately 90 liner feet of picket fencing, Approximately 100 sf of 12” x 12” masonry pavers on north side of home. 238 Exhibit “B” Mobile Home Description General Description Address: 46400 Dune Palms, La Quinta, CA 92253 Unit Number: 83 Home Owner(s): Jose Benavides and Imelda Benavides Home Manufacturer/Model: Viking Home Serial Number(s) 61684X & 61684U Year Manufactured: 74 Decal Number: AAH4474 HUD Label/Insignia No.: 139941 & 139942 Add On Square Footage: N/A Total Square Footage: 1,344 (24’ x 56’) No. Bedrooms: 3 No. Bathrooms: 2 Site Improvements: Mobile home manufactured by Viking, 10’ x 10’ aluminum shed; 4’ and 6’ height perimeter fencing installed by home owner. Hardscaping (pavers of various shapes and sizes) · Landscaping (small shrubs and plants at front of residence) and miscellaneous other site improvements 239 240 Date MAY May 1 CITY COUNCIL MEETING May 7 SILVERROCK EVENT / CULTURAL SITE AD HOC COMMITTEE May 8 PLANNING COMMISSION May 9 FINANCIAL ADVISORY COMMISSION May 14 COMMUNITY SERVICES COMMISSION May 15 CITY COUNCIL MEETING May 21 SPECIAL JOINT CITY COUNCIL/PLANNING COMMISSION/COMMUNITY SERVICES May 22 PLANNING COMMISSION May 28 MEMORIAL DAY - OBSERVANCE - CITY HALL CLOSED May 30 SPECIAL JOINT CITY COUNCIL/PLANNING COMMISSION Date JUNE June 4 SILVERROCK EVENT / CULTURAL SITE AD HOC COMMITTEE June 5 CITY COUNCIL MEETING June 11 COMMUNITY SERVICES COMMISSION June 12 PLANNING COMMISSION June 13 HOUSING COMMISSION June 18 SILVERROCK EVENT / CULTURAL SITE AD HOC COMMITTEE June 19 CITY COUNCIL MEETING June 26 PLANNING COMMISSION Date JULY July 3 CITY COUNCIL MEETING July 4 INDEPENDENCE DAY - OBSERVANCE - CITY HALL CLOSED July 9 COMMUNITY SERVICES COMMISSION July 10 PLANNING COMMISSION July 17 CITY COUNCIL MEETING July 24 PLANNING COMMISSION CITY COUNCIL BOARDS, COMMISSION AND OUTSIDE AGENCY MEETINGS MAY - JULY 2018 DEPARTMENTAL REPORT ITEM NO. 1-A 241 Day 3 & 4 Various 9 4:00 p.m. 10 11:00 a.m.CVAG COACHELLA VALLEY CONSERVATION COMMISSION 10 12:00 p.m.CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE 14 5:30 p.m.LEAGUE OF CITIES GENERAL MEMBERSHIP MEETING (Palm Springs) 23 4:00 p.m.ECONOMIC-DEVELOPMENT SUB COMMITTEE No Meeting CVAG EXECUTIVE COMMITTEE (June 4) 3 & 4 Various SOUTH COAST AIR QUALITY MANAGEMENT ANNUAL CONFERENCE 7 3:30 p.m.SILVERROCK EVENT SITE AD HOC COMMITTEE 9 9:30 a.m. 14 3:00 p.m. 14 5:30 p.m.LEAGUE OF CITIES GENERAL MEMBERSHIP MEETING (Palm Springs) 21 3:30 p.m.SILVERROCK EVENT SITE AD HOC COMMITTEE No Meeting 3 & 4 Various SOUTH COAST AIR QUALITY MANAGEMENT ANNUAL CONFERENCE 14 9:00 a.m.CVAG PUBLIC SAFETY COMMITTEE 14 5:30 p.m. 17 8:00 a.m.EAST VALLEY COALITION (EVC) 16 10:00 a.m. TBD No Meeting 3 & 4 Various SOUTH COAST AIR QUALITY MANAGEMENT ANNUAL CONFERENCE 7 9:00 a.m.CVAG TRANSPORTATION COMMITTEE 9 4:00 p.m.ECONOMIC-DEVELOPMENT SUB COMMITTEE 14 5:30 p.m. 16 8:00 a.m.COACHELLA VALLEY ECONOMIC PARTNERSHIP (CVEP) 23 10:00 a.m.SUNLINE TRANSIT AGENCY 23 4:00 p.m.ECONOMIC-DEVELOPMENT SUB COMMITTEE 3 & 4 Various SOUTH COAST AIR QUALITY MANAGEMENT ANNUAL CONFERENCE 3 8:00 a.m.GREATER CV CHAMBER OF COMMERCE INFORMATIONAL EXCHANGE COMMITTEE 7 6:00 p.m.IID ENERGY CONSUMERS' ADVISORY COMMITTEE 10 9:30 a.m.ANIMAL CAMPUS COMMISSION 14 5:30 p.m. TBD DESERT SANDS UNIFIED DISTRICT COMMITTEE KATHLEEN FITZPATRICK, COUNCILMEMBER COACHELLA VALLEY MOUNTAINS CONSERVANCY JOHN PEÑA, , COUNCILMEMBER STEVE SANCHEZ, COUNCILMEMBER LEAGUE OF CITIES GENERAL MEMBERSHIP MEETING (Palm Springs) LEAGUE OF CITIES GENERAL MEMBERSHIP MEETING (Palm Springs) LEAGUE OF CITIES GENERAL MEMBERSHIP MEETING (Palm Springs) CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY ROBERT RADI, COUNCILMEMBER RIVERSIDE COUNTY TRANSPORTATION COMMISSION SOUTH COAST AIR QUALITY MANAGEMENT ANNUAL CONFERENCE OUTSIDE AGENCY UPCOMING MEETING DATES MAY 2018 Time LINDA EVANS, MAYOR ECONOMIC-DEVELOPMENT SUB COMMITTEE COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE 242 Day 4 4:30 p.m. 13 4:00 p.m. 14 11:00 a.m.CVAG COACHELLA VALLEY CONSERVATION COMMISSION 14 12:00 p.m.CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE 22 8:00 a.m. 25 4:30 /6:00 p.m.CVAG EXECUTIVE COMMITTEE AND GENERAL ASSEMBLY 27 4:00 p.m.ECONOMIC-DEVELOPMENT SUB COMMITTEE No Meeting 4 3:30 p.m.SILVERROCK EVENT SITE AD HOC COMMITTEE 13 9:30 a.m. 18 3:30 p.m.SILVERROCK EVENT SITE AD HOC COMMITTEE 25 6:00 p.m.CVAG GENERAL ASSEMBLY No Meeting COACHELLA VALLEY MOUNTAINS CONSERVANCY TBD 8 10:00 a.m.LEAGUE OF CITIES - POLICY PUBLIC SAFETY COMMITTEE (SACRAMENTO) 11 9:00 a.m. 20 10:00 a.m. 21 8:00 a.m.EAST VALLEY COALITION 25 6:00 p.m.CVAG GENERAL ASSEMBLY TBD No Meeting JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY 4 9:00 a.m.CVAG TRANSPORTATION COMMITTEE 13 4:00 p.m. 20 8:00 a.m.COACHELLA VALLEY ECONOMIC PARTNERSHIP (CVEP) 25 6:00 p.m.CVAG GENERAL ASSEMBLY 27 10:00 a.m.SUNLINE TRANSIT AGENCY 27 4:00 p.m.ECONOMIC-DEVELOPMENT SUB COMMITTEE 4 6:00 p.m. 7 10:00 a.m.LEAGUE OF CITIES - POLICY TRANSPORTATION & LABOR RELATIONS (SACRAMENTO) 25 6:00 p.m.CVAG GENERAL ASSEMBLY No Meeting TBD CHAMBER OF COMMERCE INFORMATION EXCHANGE TBD CVAG PUBLIC SAFETY COMMITTEE STEVE SANCHEZ, COUNCILMEMBER ROBERT RADI, COUNCILMEMBER COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE ECONOMIC-DEVELOPMENT SUB COMMITTEE IID ENERGY CONSUMERS' ADVISORY COMMITTEE ANIMAL CAMPUS COMMISSION DESERT SANDS UNIFIED DISTRICT COMMITTEE CVAG EXECUTIVE COMMITTEE COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU ECONOMIC-DEVELOPMENT SUB COMMITTEE RIVERSIDE COUNTY TRANSPORTATION COMMISSION JOHN PEÑA, , COUNCILMEMBER COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE KATHLEEN FITZPATRICK, COUNCILMEMBER OUTSIDE AGENCY UPCOMING MEETING DATES JUNE 2018 Time LINDA EVANS, MAYOR 243 Day 11 4:00 p.m. 25 4:00 p.m.ECONOMIC-DEVELOPMENT SUB COMMITTEE No Meeting CVAG COACHELLA VALLEY CONSERVATION COMMISSION No Meeting CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE No Meeting GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU No Meeting No Meeting 9 3:00 p.m. 11 9:30 a.m.RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) TBD 19 8:00 a.m. No Meeting No Meeting LEAGUE PUBLIC SAFETY POLICY COMMITTEE No Meeting TBD JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY TBD 11 4:00 p.m. 18 8:00 a.m.COACHELLA VALLEY ECONOMIC PARTNERSHIP (CVEP) 25 10:00 a.m. 25 4:00 p.m.ECONOMIC-DEVELOPMENT SUB COMMITTEE No Meeting CVAG TRANSPORTATION COMMITTEE 9 6:00 p.m. No Meeting LEAGUE TRANSPORTATION POLICY COMMITTEE No Meeting TBD TBD CHAMBER INFORMATION EXCHANGE COMMITTEE ANIMAL CAMPUS COMMISSION DESERT SANDS UNIFIED DISTRICT COMMITTEE ECONOMIC-DEVELOPMENT SUB COMMITTEE SUNLINE TRANSIT AGENCY COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE STEVE SANCHEZ, COUNCILMEMBER IID ENERGY CONSUMERS' ADVISORY COMMITTEE EAST VALLEY COALITION (EVC) COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE ROBERT RADI, COUNCILMEMBER CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE CVAG EXECUTIVE COMMITTEE COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE KATHLEEN FITZPATRICK, COUNCILMEMBER COACHELLA VALLEY MOUNTAINS CONSERVANCY JOHN PEÑA, , COUNCILMEMBER CVAG PUBLIC SAFETY COMMITTEE OUTSIDE AGENCY UPCOMING MEETING DATES JULY 2018 Time LINDA EVANS, MAYOR ECONOMIC-DEVELOPMENT SUB COMMITTEE 244 245 246 City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: Madam Mayor and Members of the City Council FROM: Karla Campos, Finance Director DATE: May 1, 2018 SUBJECT: 2018 TYLER PUBLIC SECTOR EXCELLENCE AWARD WINNER The City uses Tyler Incode as its financial software to process accounts payables, accounts receivables, purchase orders, general ledger accounting, payroll, capital project accounting, fixed assets, budgeting, bank and investment reconciliations, and onboard employees. This software is an integral part of the City’s daily operations and is used by all departments. Today Tyler Technologies is the largest company in the country solely dedicated to providing software and services to the public sector. Software innovation awards are given to a select few who submit a detailed application with supporting documentation, are willing to share lessons learned, and be featured as leaders in their industries. In 2015, Krystena Blondell accepted the challenge of reconfiguring the project accounting module with several goals: to streamline the accounting processes, ensure accurate tracking of revenue and expenditure project budgets, increase transparency and available reports, and provide support to the capital improvement project team. Mrs. Blondell submitted the process, findings, and outcomes for consideration of an innovation award for excellence in the public sector and was selected as a winner. The attached announcement, an interview, and a public presentation were featured at the 2018 national Tyler conference held in Boston, MA from April 22-25. For her willingness to share an innovative solution with over 5,000 conference attendees Mrs. Blondell was awarded a free trip to the conference; including hotel, airfare, and registration. As a 12-year employee in the Finance Department her historical knowledge of cross-departmental functions promotes city-wide collaboration. Attachment: 1. 2018 Tyler Public Sector Excellence Award Winners Feature DEPARTMENT REPORT ITEM NO. 4 247 248 WINNERWINNER 2018 TYLER PUBLIC SECTOR EXCELLENCE AWARD WINNERS Organization Profile • Industry: Municipality • Tyler Client Since: 2013 • Number of Employees: 86 • Location: Riverside County, California • Tyler Products Used: Incode® Product Suite, including Financial Management, Project Accounting, Purchasing, and Accounts Payable • Population: 41,000 Challenges When Krystena Blondell began overseeing accounting for the city of La Quinta’s Capital Improvement Program in 2015, it was a mass of confusion. The rolling, five-year program is designed to identify capital improvement needs, corresponding budgets, and timelines. New projects — like city drainage enhancements or turf conversions — are presented and started each year. Accurately accounting for the budget for this program requires keeping track of anywhere from 10-15 projects at a time, all in differing stages of completion with various funding sources. This would be no easy feat in the best of circumstances. But, in 2015, manual tracking of projects coupled with high employee turnover left the city’s finance department without an accurate picture of budget and expenses. To track the Capital Improvement Program, the finance department relied on individual general ledger accounts specific to each of the program’s projects. A unique project number was assigned in the general ledger, along with corresponding design, construction, and technical costs. City of La Quinta, California City streamlines capital improvement program tracking with integrated software applications incode a tyler erp solution 249 © 2018 Tyler Technologies, Inc. All Rights Reserved.IN-LAQU-CP-8736-0318 “It got to be a lot of opening and closing of accounts. Up to 100 a year, and sometimes projects would have to be carried over fiscal years,” Blondell said. “To get an accurate number for remaining budgets and expenses, our spreadsheets needed to be maintained weekly.” A weekly process that, Blondell said, had fallen behind. “Staff turnover left this process sadly neglected. We saw a real need to get expenses recorded, budgets updated, revenues recognized, and reconciliations completed regularly,” she said. “It was a huge project that would need to be tackled.” Solution The city turned to Tyler’s Incode® software for help; specifically, Incode Project Accounting™ to enable budget tracking on an unlimited number of accounts across unlimited fiscal years. “When I inherited the Project Accounting application, the full potential of the software wasn’t being realized,” Blondell said. “Eventually, we began to use the full Incode suite to get a complete picture of all of the pieces involved.” Results Today, an integrated solution suite has streamlined tracking of the Capital Improvement Program. “The efficiencies we’ve gained have been huge, “ Blondell said. “We utilize Incode Project Accounting to create projects with specific categories. Since it integrates with Incode Accounts Payable, expenses are updated along with packets. Purchasing allows us to encumber funds and the two work beautifully together, so we can see the progress every time a packet is updated.” And, because the software gives finance staff the ability to enter individual project budgets, adjustments can be made along the way. “Say there’s a change order for a construction company and $50,000 is added to their contract. We can go in and increase the construction budget, and increase the funding source,” Blondell explained. “It’s all there. Every time they run a report, it shows the budget in real time.” City employees are thrilled with the new software — including one department, in particular. “Engineering has loved it. We’ve had a lot of turnover, but one thing that has remained the same is our consultant,” she said. “He’s been here for over 20 years. Trying to get a number that reflected what was really happening was so difficult for him because spreadsheets weren’t being maintained when people left. Now there’s no more estimation. It’s real-time numbers.” While she hopes the days of high turnover are past, Blondell feels confident the processes they have in place can be continued should any occur. “This is a beast that works on its own. Once you get it going, it just takes care of itself.” “Being able to track the overall cost of a project when it comes from multiple accounts or funds by using our software instead of a spreadsheet is wonderful. [Incode] has improved both the accuracy and efficiency of the process.” — Krystena Blondell, Accountant, City of La Quinta, California In Their Own Words: 250 REPORTS AND INFORMATIONAL ITEM NO. 29 251 252 253 254 THERE WERE NO HAND OUTS CITY COUNCIL MEETING MAY 01, 2018 POWER POINTS CITY COUNCIL MEETING MAY 01, 2018 5/2/2018 1 City Council Meeting May 1, 2018 City Council Meeting May 1, 2018 SS1 – Electronic Records Management 2017/18 Update 5/2/2018 2 Laserfiche WebLink 9 Laserfiche WebLink 9 5/2/2018 3 Laserfiche WebLink 9 Code Compliance 79055 Ashley Place  Dominguez  •Home Occupation Permits – October 2017 28 Binders ♦14,240 pages = approx. 4,500+ permits = 8 boxes 5/2/2018 4 Code Compliance •Notices of Pendency & Release – October 2017 ♦3,500 pages = 700+ recorded documents 51520 Carranza (Avenida)  600‐010‐019  30420 Public Works November 2017 •Engineering Archive – Plans & Maps 22,000 pages = 2,500 plan sets •Lot Line Adjustments (LLA) 5,900 pages = 581 permits = 13 boxes •Parcel Mergers (PM) 4,599 pages = 511 permits = 11 boxes 5/2/2018 5 LLAs & PMs Tradition Paso Tiempo Lane 30521 769‐112‐006 Washington 25187 643‐182‐022 PM 1997‐319 LLA 1991‐139 Planning December 2017 •Sign Programs (70 programs) •Historic Resources Properties (268 records) •Minor Use Permits (1,137 permits = 27 boxes) •Minor Adjustments (742 permits = 13 boxes) In-progress – June – December 2018 •Specific Plans (64+ records) •Environmental Documents (100+ records) 5/2/2018 6 Planning – Sign Programs Lists of key information specific to each record to aid search Document Relationships 5/2/2018 7 Building Permits Building Permits 5/2/2018 8 Building •Building Permits 589,269 pages scanned = 59,000 permits = 300 boxes all legacy permits for streets from “A” through “Z” are available as of April 2018 •Building Plans (60,779 pages scanned = 4,300+ plan sets) in progress – ETA 2018/19 79055 Ashley Place  Building Plans 5/2/2018 9 Requests for Public Records City Documents (in progress) •Agreements and Insurance –Report on expiring agreements –Report on expiring insurance certificates •Resolutions •Publication Certificates •Ordinances –completed February 2018 5/2/2018 10 Paper Pages Scanned Number of Records Number of Boxes Home Occupation Permits 14,240 4,500 8 Notices of Pendency & Release 3,500 700 1 Engineering Plans & Maps 22,000 2,500 N/A Lot Line Adjustments 5,900 581 13 Parcel Mergers 4,599 511 11 Sign P ro grams 840 70 N/A Historic Resources Properties 1,340 268 1 Minor Use Permits 34,110 1,137 27 Minor Adjustments 5,194 742 13 Building Permits 589,269 59,000 311 Building Plans 60,779 4,300 N/A TOTAL: 741,771 74,309 385 Code Compliance Public Works Planning Building Statics - Converted Paper Records to Electronic 5/2/2018 11 Laserfiche Document Portal What Have We Achieved? • Central location for all records citywide• Central location for all records citywide • Standardized search• Standardized search • Simple access to related records• Simple access to related records • Easy to use (3‐clicks or less)• Easy to use (3‐clicks or less) • 24/7 public access• 24/7 public access 5/2/2018 12 Questions, Discussion, & Comments 5/2/2018 13 City Council Meeting May 1, 2018 SS2 – 2018/19 Budget Forecast Guiding Principals •Recurring revenues for recurring expenses •One-time revenues for one-time costs •Maintain adequate cash flow and emergency reserve amounts 5/2/2018 14 General Fund   Summary Revenue  $52,164,400 Less Measure G (8,455,000) Operating Revenue 43,709,400 Less Operating/CIP Expenses (50,475,113) Budget Surplus/(Deficit)($6,765,713) Measure G for Police Services 3,150,000 Measure G for CIP  3,296,113 General Fund CIP Savings  1,130,650 Resources over Requirements 811,050 Additional Proposals  (784,000) Budget Surplus  27,050 $28,000 two additional proposals ‐ Sunline Transit ‐ Fee Study REVENUE CATEGORY 2017/18 2018/19 Tax Revenues 39,664,100            41,659,000            1,994,900              4.79% Licenses & Permits 1,299,700              1,205,900              (93,800)                   ‐7.78% Intergovernmental 7,265,000              7,045,600              (219,400)                ‐3.11% Charges for Services 1,292,200             993,200                  (299,000)                ‐30.10% Fines 266,000                 275,500                  9,500                       3.45% Use of Money  400,000                 470,000                  70,000                    14.89% Miscellaneous 510,200                 515,200                  5,000                       0.97% Transfers In 190,400                  ‐                           (190,400)                ‐100% TOTAL 50,887,600            52,164,400            1,276,800              2.45% 18/19 vs 17/18 Revenues by Category 5/2/2018 15 Revenues •2.45% overall increase compared to 2017/18 –Sales tax: $578,900 increase to $17.3M –Property tax: $159,900 increase to $8.7M –TOT: $753,100 increase to $9.2M •Offset (Decrease) by: –Charges for Services: $229,000 –Intergovernmental: $219,400 –Transfers In: $190,400 Expense Category Police  17,114,000$         34% Fire 6,957,600             14% Salaries & Benefits 10,065,100           20% Transfers Out 6,909,763             14% Other Contracts 3,077,950             6% Maintenance & Operations 3,023,200             6% Internal Service Charges 2,845,000             6% Utilities 467,500                 1% Capital Expenses 15,000                   0.03% TOTAL 50,475,113$        100% Budget Total  Budget  Breakdown 5/2/2018 16 Police Services  $15,879,100 $14,451,364 $14,085,959 2018/19 Increase $1,234,900 2017/18 Increase  1,427,736 2016/17 Increase 365,405 3‐Year Increase  $3,028,041 ‐ No service/patrol hour  adjustments ‐ Labor costs & pension  contribution rates rising  Fire Services  $6,957,600 $5,816,590 $5,220,358 2018/19 Increase $227,600 2017/18 Increase  $913,410 2016/17 Increase $ 596,232 3‐Year Increase  $1,737,242 ‐ Property tax revenue  covers fire service costs ‐ State labor contracts  5/2/2018 17 General Fund Expenditures Expense Increases Decreases SilverRock Contribution  ( $384,000) PW/Eng. Contract Services ( $226,500) OPEB Trust / Land Acquisition  ( $3,523,400) Recreation Programs  $162,660 Fire Services $ 227,600 Parks Maintenance ‐ ISFs $431,000 Police Services $ 1,234,900 $ 2,056,160 ( $4,133,900) Capital Improvements (Measure G) 3,296,113$ Capital Improvements (Baseline) 1,552,000 Capital Improvements (Savings) 1,130,650 Landscape & Lighting Fund 624,000 Gas Tax Fund 255,000 Deceased LQ Officers Fund 2,000 SilverRock Fund 50,000 TOTAL 6,909,763$ TRANSFERS OUT SUMMARY Centralized Services  Fluctuations due to:  –CIP Carryovers –OPEB Trust  –Land Acquisition  5/2/2018 18 Internal  Service Funds •Used fund balance  (savings) in 17/18 •Infrastructure/Park  upgrades GF Allocations 17/18 18/19 Change Equipment/Facilities 379,400 537,200 157,800 Info. Technology  667,000 982,200 315,200 Park Equipment 300,000 655,000 355,000 Insurances  649,000 670,600 21,600 Total Allocations 1,995,400 2,845,000 849,600 ISF Expenses  17/18 18/19 Change Equipment/Facilities 1,079,300 923,700 (155,600) Info. Technology  917,100 1,059,700 142,600 Park Equipment 757,000 675,000 (82,000) Insurances  972,740 921,100 (51,640) Total Expenses  3,726,140 3,579,500 (146,640) 5/2/2018 19 External Proposals HARC Health Survey  $10,000 One Future $50,000 Fourth of July Partnership $40,000 Old Town Artisan Studio  $50,000 La Quinta Book  $54,000 Sunline Transit Agency (new) $15,000 ‐ $20,000 TOTAL  $224,000 Current Position Budget – 50% Housing Fund 50% City Clerk Fund $205,000 $318,000 $57,000 Internal Proposals 5/2/2018 20 Reserve/Trust As of 6/30/17 Emergency Reserve Natural Disaster 16,534,000$ Economic Disaster - Total 16,534,000 Cash Flow Reserve 4,134,000 Capital Replacement - Total Reserves 20,668,000 Pension Trust Fund - Unassigned Reserves 14,865,926 Overall Total 35,533,926$ General Fund  Reserves Budget  Schedule 5/2/2018 21 Discussion & Direction 5/2/2018 22 City Council Meeting May 1, 2018 PH1 – Dune Palms Widening Project Resolution of Necessity Project Information •Dune Palms Widening Project requires 2,610 S.F. of right of way •5 mobile home residences impacted •Right of way negotiations began December 2016 •Project ready to be bid and constructed 5/2/2018 23 Vicinity Map •APN: 600‐030‐010 •Address: 46400 Dune  Palms Road  5/2/2018 24 Fiscal Impact •Original acquisition budget is $301,000 •Original relocation costs budgeted at $300,000 •Actual acquisition and relocation expenses now determined by condemnation process Background •Council adopted relocation plan on April 17, 2018 •City has purchased two of the five impacted mobile home units •Efforts to re-align remaining three units in their existing spaces stopped by park owners 5/2/2018 25 Background •Resolution of Necessity required for eminent domain proceedings •Project reviewed under a Mitigated Negative Declaration under CEQA •City Council must make the required findings QUESTIONS? 5/2/2018 26