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11038
See below for Finance Revenue Codes 4 4a ENCROACHMENT PERMIT PUBLIC WORKS CONSTRUCTION For the construction of public or private curbs, driveways, pavements, sidewalks, parking lots, sewers, water mains and other like public works improvements in.connection with MINOR IMPROVEMENTS and APPROVED SUBDIVISIONS. Subdivision Improvement Permit - Class III Minor Improvement Permit - Class IV DATE: 4/4/2011 LOCATION OF CONSTRUCTION: Empire Polo Club; 2011 Coachella Music & Arts Festival on 4/15=17, The Big 4 on 4/23, & Stagecoach on 4/30-5/1 i PURPOSE OF CONSTRUCTION: Implement Traffic Control Plan for (3) Goldenvoice Festivals - Coachella Music & Arts, The Big 4, and Stagecoach DESCRIPTION OF CONSTRUCTION: See Attached Traffic Plan; Directional Signs and Other Traffic Control Setup DIMENSION OF INSTALLATION OR REMOVAL: See Attached Traffic Plan APPROXIMATE TIME WHEN WORK WILL BEGIN: 4/14/2011 TIME OF COMPLETION: 5/2/2011 ESTIMATED CONSTRUCTION COST: less than $5,000 . (Including removal of all obstruction, materials, and debris, backfilling, compaction and placing permanent resurfacing and/or replacing improvements) COMMENTS In consideration of the granting of this permit, the applicant hereby agrees to: Indemnify, defend and save the City, its authorized agents, officers, representatives and employees, harmless from and against any and all penalties, liabilitiesor loss resulting from claims or court action and arising out of any accident, loss or damage to persons or property happening or occuring as a proximate result of any work undertaken under the permit granted pursuant to this application. Notify the Administrative Authority at least twenty-four (24) hours in advance of the time when work will be started at (760) 777.- 7097. To submit an inspection request, leave a message on the Inspection Request Hotline at (760) 777-7097 prior to 1:30 P.M. at least twenty-four (24) hours prior to the anticipated inspection. Comply with all applicable City Ordinances, the terms and conditions of the permit and all applicable rules and regulations of the City of La Quinta and to pay for any additional replacement necessary as the result of this work. Lynda Habash Name of Applicant Start to Finish Event Services, Inc. - Lynda Habash Name of Contractor and Job Foreman 73-1655538 Contractor's License Number Greenwich Insurance Company Applicant's Insurance Company FEES Subdivision Improvement Permit - Class I Minor Improvement Permit - Class I ljl�_ 3/-,2 n-. a ZZ ignature of Applicant or Agent 24325 Crenshaw Blvd #102, Torrance, CA 90505 Business Address 24325 Crenshaw. Blvd #102, Torrance, CA 90505 Business Address P 1� Finance Revenue Code Inspection Fee EE=1 0.00 Permit Fee EE=1 $100.00 As -Built Deposit E-A $0.00 Cash Deposit -Surety Bond, E_8 0.00 if required TOTAL $100.00 310-212-0180 Telephone No 310-212-0180 Telephone No. 000 2258914-0001-16 City Business License No VR 99, A. b RGE943731203 r A Policy Number C - of; E pEPT' ` 1 F114Ik �C Public Improvements: 3% of estimated construction costs Private Improvements: 3% of estimated construction costs PERMIT NUMBER: 11038 DATE ISSUED: /3, Z01) EXPIRATION DATE: TA -Dr / /30. BY: WORK INSPE TED BY*: PERMIT COMPLETION DATE*: ' If the work is covered by a Subdivision Improvement Agreement, Subdivider i shall request final acceptance of improvements from the City Council. Date: 014 T'dY 4 4 a" PUBLIC WORKS DEPARTMENT APPLICATION FOR PERMIT /7, ao ♦i 2bll Tract No: Project Name: 60aG4Mq6 A Vicinity: BEd o t46 � &1 -4 4/23 �eCo'2,�4 Purpose of Construction (i.e.: Rough Grading, Offsite Street, etc.) moi. Description of Construction (i.e.: See Plan Set No. 01234) Dimension of Installation or Removal: Se�O ld Approximate Construction Start Date: ''/ 14 / // Approximate Construction Completion Date:l/( I Estimated Construction Cost: $ e$5 Estimated Construction Cost shall include the removal of all obstructions, materials, and debris, back -filling, compaction and placing permanent resurfacing and or replacing improvements Contact Name: Name of ADDli Phone NumKer: Applicant Address: °z y3 z r Applicant Telephone Number: Applicant E-mail Address: /h-¢6-4sh e,4 , rr. «.-, Name of Contractor: Contractor Address: Contractor Telephone Number: Contractor State License Number: 73 - pass s # &- Contractor City Business License Number: DOD 22, Contractor E-mail Address: ►A COPY OF THE CURRENT INSURANCE CERTIFICATE MUST BE PROVIDED -4 Applicant or Contractor General Liability Insurance Company: Applicant or Contractor General Liability Insurance Policy Number: 0 }�� 6- 7 3 / 2-0 Office Use Only: Inspection Fee: for Office Use Only: Assigned Permit Number: I O Permit Fee: 410 Approval Date: As -Built Deposit: Expiration Date: Dust Control Deposit: Issue Date: Credit Amount: Administrative Authority: TOTAL FEE DUE: i t o o rive ec is s — Forms Applications7Application Hermit posets-n-au 410-S/- / P/An o.�ro S, City of La Quinta The following General and Special Provisions are attached to and made a part of Permit Number 11038 The following shall always apply: ENCROACHMENT ON PRIVATE PROPERTY: This permit authorizes work to be accomplished within the City of La Quinta's right of way ONLY. Whenever construction extends within private property, it is the responsibility of the permittee for his contractors to secure permission from abutting property owners. Such authorization must be secured by the permittee prior to starting work. TRACK -LAYING CONSTRUCTION EQUIPMENT: Cleated track -laying construction equipment shall not be permitted to operate on any paved surface unless fitted with smoother -faced street pads: All mechanical outriggers shall be fitted with rubber street shoes to protect the paving during excavations. Rubber -tired equipment only shall be used in backfill operation in paved areas. If the existing pavement is scarred, spalled, or broken during the term of this contract or if the pavement is marred, City of La Quinta shall request that these portions of road be resurfaced over their entire width. Resurfacing shall consist of one coat of two inches (2") of A.C. surfacing plus appropriate seal coat as specified above. PROTECTION OF TRAFFIC: All excavations and work areas shall be properly lighted and barricaded as deemed necessary by the City Engineer or City of La Quinta Public Works Inspectors. Suitable detours and detour signs shall be placed and maintained for the duration of the project. The City shall be notified twenty-four hours (24) in advance of any traffic detours or delineation. CARE OF DRAINAGE STRUCTURES: Any drainage structure to include corrugated metal pipe, concrete pipe, steel culvert and concrete structures encountered duringexcavation which necessitate removal shall be replaced in kind. In the event it becomes necessary to remove or cut existing drainage structures, City of La Quinta shall be notified prior to commencement of this work. Drainage structures and open drains shall be kept free of debris at all times for proper drainage. RIGHT-OF-WAY CLEANUP: Any surplus material resulting from excavation and backfill operations shall be removed from the right of way. All paved surfaces shall be broomed clean of earth and other objectionable materials immediately after backfill and compaction. Existing gutter line and drainage ditches shall be replaced to their original standard or better. All excess material shall. be removed prior to paving. Water tanker shall be used, as required, to sprinkle the job site to keep down dust conditions and shall be used immediately after backfill. DE -WATER OPERTATIONS: If de -watering operations are required and pumps are forcing water on City of La Quinta roads, it shall be the responsibility of the permittee (contractor) to control this water and to provide off-street barricades when necessary. CLOSING STREETS: No street shall be closed. A minimum of one lane of traffic shall be maintained at all times to provide limited access for the adjoining property owners and emergency vehicles. In the event it is felt by the permittee that he must -close a street for any length of time, permittee shall contact this office to obtain the necessary permission. SPECIAL PROVISIONS The following shall apply when indicated: ® R1 NOTIFICATION: Permittee shall be notified the City at (760) 777 - 7097 at least forty-eight hours (48) in advance of starting construction. ® R2 'UTILITY CLEARANCE: (Substructures) Prior to making any excavations within the City of La Quinta right-of-way authorized by permit, the permittee shall contact all concerned utility companies relative to the location of existing substructures. Damage to existing substructures resulting from operations conducted under this permit shall be the sole responsibility of the permittee. ® R3 UTILITY CLEARANCE (Surface Structures) No work shall be done under this permit until all utilities are clear of the proposed work site. The permittee shall notify all concerned utility companies of the proposed work. ❑ R4 PAVEMENT WIDENING: Area between the proposed concrete gutter line and the existing road pavement shall be surfaced with ( ** N/A ** ) inches of A.C. paving placed on ( ** N/A *' ) inches of ( ** N/A ** ) aggregate. sub -base course having an "R" value of not less than ( ** N/A'*) and in conformance with the City of La Quinta Road Improvement Standards and Specifications, Ordinance #461. ❑ R5 PARKWAY GRADING: Area between the property line and top of the proposed concrete curb shall be graded to a slope of one-fourth inch (%") to one foot (1'). ❑ R6 GRADE CHECKING: City of La Quinta shall check grades upon receipt of plan and profile and/or grades as established by a licensed engineer. ❑ R7 CURB REMOVAL FOR DRIVEWAYS: A portion of the existing concrete curb and/or curb and gutter (" N/A *')feet shall be removed. Curb and/or curb and gutter shall be saw cut prior to removal. Depressed curb, matching concrete gutter and concrete driveway approach shall be constructed in conformance with City of La Quinta Standard #207.. ❑ R8 DRIVEWAYS: A.C. driveways shall be constructed as not to alter existing drainage pattern. Surfacing between theproperty line and the existing road paving shall be two and a half inches (2 ''Y2") of A.C. paving on (*' N/A **) of class (" N/A ** ) aggregate base. ® R9 SIGHT CLEARANCE: Sight Clearance of six -hundred feet (600') in all directions shall be assured and maintained at all times. ❑ R10 SOIL STERILIZER:.The area to be surfaced shall be treated with soil strerilizer. Rate of application shall comply with the manufacturer's specifications. City of La Quinta ® R11 COORDINATE WORK: The proposed work shall be subordinated to any operation, which the State of California or City of La Quinta may conduct in this area during the period of this permit. Work shall be coordinated with the State or City of La Quinta forces to preclude delay or interference with State or City of La Quinta projects. ❑ R12 SURVEY MONUMENTS: Prior to excavation or beginning of construction, all survey monuments which exist on the centerline of all streets or property lines when included shall be completely tied out so they may be readily and correctly, replaced by a licensed civil engineer or surveyor at the expense of the permittee. A complete set of notes showing the ties to these monuments shall be fumished to the City Engineer prior to the removal of any monuments. This office shall be notified upon completion or replacement of all survey monuments for proper clearance. ❑ R13 PAVEMENT CUTTING: Pavement will be mechanically saw cut to a straight edge prior to excavation. Method of pavement cutting shall be approved through the office of the City Engineer. (Under no circumstances shall excavating equipment be used to excavate prior to cutting or pavement.) Excavation material shall be placed in such a position as to best facilitate the general flow traffic. Prior to final paving operations, any damage to pavement straight edges shall be corrected. ❑ R14 LIMIT OF EXCAVATIONS: Excavations shall be limited to one -thousand feet (1000') of open trench before backfill operations must begin. All excavations shall be properly barricaded with lights ovemight, on weekends and holidays for the protection of the traveling public. The Public Works Inspector shall determine the suitability of excavation barricading in each case. No excavation shall remain open for a period exceeding five (5) days. No excavation shall be made unless the construction material is actually on the work site. ❑ R15 BACKFILL MATERIAL: Backfill shall be free of brush, roots or other organic substance detrimental to its use for purposes of producing and adequately consolidated backfill. Ant material which the City of La Quinta deems unsuitable (spongy or saturated material) which is encountered during excavation shall not be used for backfill, but shall be supplemented or replaced by an approved sand or gravel. ❑ R16 BACKFILL SAND: Backfill shall be approved transit -mix sand or equivalent and shall be placed on lifts not greate,r� than three feet (3') and vibrated using vibrostamper or equivalent equipment. Alternate methods may be substituted, but�'n any case, a relative compaction of ninety-five. percent (95%) shall be maintained with the structural section of the roadway. ❑ R17 BACKFILL PLACEMENT: Backfill shall be applied in layers of not more than fifty percent (50%) of the total depth of the trench before flooding or a maximum of five feet (5) lifts where trenches are of excessive depths. Care is to be exercised that the backfill material is not subjected to extreme swell by flooding operations. Backfill material shall be placed so that the resulting compactiori shall not be less than ninety percent (90%) or equivalent to the surrounding ground, whichever is the greater compaction. Where ponding or flooding is used for a maximum settlement, adequate dikes will be constructed to retain the water. Where jetting is used, the jets shall be of sufficient length to reach the bottom of each layer and the water supply shall be continuos. ❑ R18 COMPACTION TESTS: If so required by the inspector, compaction test shall be made at intervals of not more than one - thousand (1000') feet and a maximum of one (1) test on each road. One (1) copy of each test shall be forwarded tot the City Engineer for approval and filed prior to making permanent repairs. Compaction tests shall be made as outlined in Section 6.3.01 of the Standard Specifications, Division of Highways, State of California, dated January 1973. ❑ R19 COMPACTION TESTS: If so required by the Inspector, compaction tests shall be made for each crossing or service line. One (1) copy of each test shall be forwarded to the City Engineer for approval and filed prior to making permanent repairs. Compaction tests shall be made as outlined in Sections 6.3.001 of the Standard Specifications, Division of Highways, State of California, dated January 1973. ❑ R20 TEMPORARY PAVEMENT REPAIRS: After completion of backfill and compaction operations, a temporary patch consisting of two inches (2") of SC -800 shall be placed on a prepared sub -grade. The SC -800 temporary paving shall be placed after a maximum of three -thousand linear feet (3000') or trench has been excavated and backfill operations completed, but in no case shall the placement of the temporary pavement exceed a five (5) day limit. ❑ R21. PERMANENT PAVEMENT REPAIR: After backfill and compaction have been completed, a temporary patch consisting of two inches (2") of SC -800 shall be placed immediately. A permanent patch of ( 4 ) inches of A.0 surfacing placed on a ( 6 ) inch ( crushed ) aggregate base shall be placed no later than ( 1 ) days after completion of temporary road repair. ❑ R22 FOG SEAL: A fog seal coat consisting of an application of asphaltic emulsion shall be applied over all patch areas as determined by the City. Engineer. ❑ R23 STREET RESTRIPING: Where street striping is still visible on street to be excavated, such striping shall be replaced upon completion of permanent repairs. ❑ R24 TREE RELOCATION OR REMOVAL: Tree relocation within the City of La Quinta road right-of-way shall be accomplished by a licensed, bonded and insured tree service, and handled safely without interference or hazard to the traveling public. It shall be the responsibility of the permitte to maintain the tree in a vigorous growing condition at its new location. Trees to be removed shall be in sections, which can be handled safely without interference or hazard to highway traffic. The entire width of the tree stump, shall be removed and disposed of so that no debris remains in view of the highway. The stump hole shall be backfilled and thoroughly compacted as specified in the following paragraph. Where it becomes necessary to restrict traffic, the work shall be restricted to a maximum of five -hundred feet (500') at any one time., Adequate signs, flagmen and or barricades shall be provided to protect the traveling public at all times. Large holes resulting from tree removal shall be backfilled and compacted to not less than ninety percent (90%) or equivalent tot the surrounding ground, whichever is the greater compaction as determined by the impact or field method. Compaction tests shall comply with Section 6.3.01 of the Standard Specifications, Division of Highways, State of California, dated January 1973. PERMIT NO. 11038 Coachella Music & Arts Festival, The Big 4, and Stagecoach Festival / Temp Directional Signs / Ave 50, 52,.Madison, Jefferson, and Washington (No asphalt or earthwork permitted) In addition.to the standard permit conditions, the following shall apply: .1. Lynda Habash with Start to Finish Event Services, Inc. shall be available during the event by cellular phone at (310) 780-3637. 2. "Left Arrow" directional signs shall not be placed near the entrances into the roundabout at Jefferson St and Avenue 52. 3. The Indio Police Department will be monitoring at the roundabout. at Avenue 52 and Jefferson and the intersection at Avenue 50 and Jefferson with light towers to assist in vehicular egress at night. The Indio Police Department is not permitted to direct traffic at the roundabout at Avenue 52 and Jefferson. The permittee shall contact the La Quinta Police Department at (760) 863-8990 if the Indio Police will be directing traffic at the roundabout at Avenue 52 and Jefferson. 4. Pursuant to Section 14.16.320 of the La Quinta Municipal Code (Ordinance 10 § 1 (part), 1982), all work shall be performed in accordance with the latest edition of the Standard Specifications for Public Works Construction (SSPWC) and as directed by and to the satisfaction of the City Engineer. 5. This permit or copy of it shall be on the work site (usually .the job trailer) for inspection during the actual work performed. . 6. Start to Finish Event Specialist (Lynda Habash contact at (310) 780-3637); hereinafter referred to as "Permittee", shall be responsible for providing continuous dust and erosion control. 7. The permittee must maintain proper stopping and sight distances for the vehicular traffic users using the public right of way. Also, existing pedestrian and bicycle traffic shall not be impeded in anyway. The City of La Quinta reserves the right to require modifications of the work be made at permittee's sole cost for proper sight distance requirements per guidelines in the AASHTO " A Policy on Geometric Design of Highways and Streets, 5`l' Edition" or latest, in the installation of all appurtenances abutting and within the public street right-of-way. 9. Streets shall be kept clean. They shall be completely cleaned at the end of each working day and more frequently, if required. 10. The Applicant or Contractor shall furnish the City satisfactory evidence of insurance in the amounts .provided in the Engineering Bulletin for Indemnification & Insurance Requirements. This insurance shall be kept in full force and effect at all times by Applicant or Contractor during the prosecution of the permitted work and updated Certificate of Liability Insurance shall be submitted to the City. Each policy shall name the City as an additional insured. Special Conditions Page 1 of 3 PERMIT NO. 11038 Coachella Music & Arts Festival, The Big 4, and Stagecoach Festival / Temp Directional Signs / Ave 50, 52, Madison, Jefferson, and Washington (No asphalt or earthwork permitted) 11. Pursuant to Section 6.08.050 of the La Quinta Municipal Code (Ordinance 18 § 1, 1,982), throughout the work site, the Permittee shall comply with City regulated work hours. Operation and maintenance of equipment within one-half mile of human occupancy shall be performed only during the following time periods: October 1st to April 30: Monday -Friday 7:00 a.m. to 5:30 p.m. Saturday 8:00 a.m. to 5:00 p.m. May 1 st to September 30: Monday -Friday, 6:00 a.m. to 7:00 p.m. Saturday 8:00 a.m. to 5:00 p.m. Work shall be prohibited on legal. holidays and Sundays. Note: Construction work (including setting up traffic control devices) is not permitted on any Arterial street (ie any 4 lane street) neither before 8:30 a.m. nor after 4:30 p.m. 12. Work within 500 feet of a signalized intersection shall be performed between the hours of 9 a.m. - 3 p.m. Traffic control shall be set up after 9 a.m. and removed before 3 p.m, The Permittee shall contact the City Traffic Signal Maintenance Technician at (760) 250-0571 if signal operation at the intersection is to be altered in any way. 13. Pursuant to Section 14.16.110 of the La Quinta Municipal Code (Ordinance 10 § 1 (part), 1982), Permittee shall assume responsibility for repair of any pavement damage to any public or private street and for any damage to other City streets or facilities as a result of work performed under this permit. 14. Pursuant to Section 14.16.250 of the La Quinta Municipal Code (Ordinance 10 § 1 (part), 1982), on Collector to Major Arterial Streets, the permittee must submit a traffic control plan which shall be prepared under the guidance of the latest version offthe California Manual of Uniform Traffic Control Devices (MUTCD). It shall be the Permittee's responsibility to appropriately detour and barricade all construction sites. Pursuant to Section 14.16.290 of the La Quinta Municipal Code (Ordinance 10 § 1 (part), 1982), street closures shall not be permitted. A minimum of two (2) travel lanes of paved surface shall be maintained at all times. 15. If public traffic lanes are required to be closed, this permit is not valid until the permittee submits, to the Public Works Department, a traffic control plan for review and approval prior to start of construction or parking on the paved R/W. 16. Prior to excavating, if required, the Permittee shall contact Underground Service Alert at 1-800-422- 4133. It shall be the Permittee's responsibility to notify the Public Works Department of anticipated excavation which impact City facilities, including but not limited to traffic signal conduits and loops, irrigation lines, electrical conduits, and storm drain facilities. Special Conditions Page 2 of 3 PERMIT NO. 11038 Coachella Music & Arts Festival, The Big 4, and Stagecoach Festival / Temp Directional Signs / Ave 50, 52, Madison, Jefferson, 'and Washington (No asphalt or earthwork permitted) 17. Should additional work, materials; or modifications of the work be required in order to meet City standards, safety requirements, signage requirements, or to fit actual field conditions, the work shall. be . performed by the Permittee as directed by and to the satisfaction of the City Engineer at no cost to the City of La Quinta. 18. The permittee shall not encroach upon private property without prior written approval (submit to the Public Works Department, attention. to the Assistant Engineer II) of the private landowner whom is being encroached upon. 19. All landscaping, irrigation, decorative rock, decorative concrete, lighting, etc.; shall be replaced to its original condition. 20. Access and egress to all local properties shall be maintained at all times. 21.. 'Permittee shall permanently stabilize any and all soil that was disturbed as a result of work performed under this permit with an approved dust control treatment. Soil stabilization shall be done immediately after completing the operation. 22.- Pursuant to Chapter 12.56 of the La Quinta Municipal Code (Ordinance 10 § 1 (part), 1982) the City has designated certain city streets as Truck Routes. The weight limit for restricted streets (i.e., streets not part of the Truck Route network) is three (3) tons; trucks exceeding the weight limit may use a restricted street if making a delivery or pickup on the subject street, or if this permit specifically grants permission to use the street to deliver street construction materials and/or equipment. 23.. The City of La Quinta reserves the right to revoke, suspend or void this permit at any time. 24. The permittee. shall indemnify, hold harmless and assume the defense of the City from all damages, delay costs, costs or expenses in law or equity that may arise out of work under this permit. Special Conditions Page 3 of 3 COACHEL' A 2011 - Free Day Parking Sign Posting PAGE -1- Posted: 6:00am on Friday, April 15, 2011 Removal: 6:00pm on Sunday, April 17, 2011 All Parkin Lots Open: 9:00am , A dl 15, 6, & 17, 2011 LOCATION SIGN STRAIGHT 'RIGHT LEFT CONES TYPE III' INTERSTATE -10 East of Washington 1-10 off ramp Changeable Message Board Y0 East of Indio Blvd 1-10 off ramp_Changeable Message Board 20 Drop cones on top of the Indio Blvd. ramp s0 CITY STREETS Sotheast at Jefferson &Indio Blvd, On.J.efferson Ivd` efore#A 82, ems' Changeable Message Board Message Board 20 20 Me-" s of Jackson 1- C`o` ram -Changeable Changeable Message Board 20 Avnatia Ca onda —oh_Wa—sHi3!-o-nV Chan sable Messa a Board 20 INDIO BLVD / JEFFERSON on Indio Blvd. before Jefferson FREE DAY PARKING 1 1 On JEFFERSON - SOUTHBOUND TO AVE 50 Ave 42 County Club Dr, Fred" arin Driv Miles'-_ Au usta way Westward Ho Hi hWi-,1111 Ave 48 !Ave 49 �4ve 50= Madison FREE DAY PARKING 1 FREE DAY PARKING 1 FREE DAY PARKING 1 FREE DAY PARKING 1 FREE DAY PARKING 1 FREE DAY PARKING 1 FREE DAY PARKING 1 FREE DAY PARKING 1 FREE DAY PARKING 1 FREE DAY PARKING FREE DAY PARKING 1 1 y 1 WASHINGTONS��QUND TO JEFFERSON E ark Ave`- Free Da , _a� ,, ✓ ;OrchadFree�Da' Prepare to Tum Right 1 Prepare to Turn Right 1 eff �sonW Free Day Parkin 1 AVE 50 - EASTBOUND TO MONROE' Entrance to Lot 2 Shuttle / Taxi / Companion Car Camping Entrance to Lot 2 LOT FULL 1 Entrance to Lot 5 Car Camping 1 Entrance to Lot 5 LOT FULL 1 1 20 20 1 COACHELLA 2011 - Free Day Parking Sign Posting PAGE -2- Posted: 6:00am on Friday, Apol.15, 2011 Removal: 6:00pm on Sunday; April 17, 2011 All Parking Lots Open: 9:00am , A dl 15,16, & 17, 2011 LOCATION SIGN STRAIGHT RIGHT LEFT CONES TYPE III MADISON - SOUTHBOUND TO AVE 52 E`nii6ce to`LE, FREE DAY PARKING 1 20 1 Entcanceao Lot 71 FREE DAY PARKING 1 . 40 1 istaMountai6-1 FREE DAY PARKING 1 1 Ave`51- Clo ed'for east okn jraffi HARD CLOSURE 'ntoc� t�t13 FREE DAY PARKING 1 1 Ve 52 ` . FREE DAY PARKING 1 1 ve:52='aou'ftoond-TT h s�t"td o oa`d Parental Pickup/ Dro -Off 1 1 v5Z :_ Westb" utitl `_=.i �h s_road Parental Pick u / Drop -off - 1 1 'A�e 52.x.astbound vri fit si a of roa ' Parental Pick up l Drop -Off 1 1 INDIO BLVD - EASTBOUND TO MONROE Burr St FREE DAY PARKING 1 1 Madio St FREE DAY PARKING 1 1 Madision FREE DAY PARKING Before Bride FREE DAY PARKING 1 1 Clinton FREE DAY PARKING 1 1 Hoover Blvd FREE DAY PARKING 1 1 Fred Waring FREE DAY PARKING 1 Monroe FREE DAY PARKING 1 60 1 . HAV ro Rt-7 DtlY W KIA& Na es-S COACHELLA 2011- Free Uy Parkin .Si n Posting PAGE -3- Posted: 6:00am on Friday, April 15, 2011 Removal: 6:00pm on Sunday, April 17, 2011 All Parkin Lots Open: 9:00am , April 15, 6, & 17, 2011 On MONROE - SOUTHBOUND TO AVE 52 Oleander FREE DAY PARKING 1 Before Bride FREE DAY PARKING 1 1 Fred Wadn FREE DAY PARKING 1 Miles FREE DAY PARKING 1 1 Hwy 111 FREE DAY PARKING 1 Dr, Carreon FREE DAY PARKING 1 Ave 48 FREE DAY PARKING 1 Ave 49 FREE DAY PARKING 1 Ave 49 - westbound to Lot 1 - entrance an the left VIP /ARTIST PARKING 1 20 1 Ave 50 FREE DAY PARKING 1 Ave 50 - southbound traffic - west side of road Parental Pick,-up & Drop -off 1 q Ave 50 - northbound traffic - east side of road Parental Pclk-up & Drop -off 1 Lot 6A Staff RV 20 Lot 68 BBC 20 Lot 6C ADA /STtAFF PARKING 20. Lot 6D ADA / DAY PARKING 20. Lot 6E - Tack Room Entrance STAFF PARKING 20 Ave 51 FREE DAY PARKING 1 Ave 51- Full closure - west bound HARD CLOSURE Pass - La Quinta Ridge Mobile Park FREE DAY PARKING 1 Before Entrance to Lot 12B - Forum lot FREE DAY PARKING 1 20 Entrance to Lot 16 FREE DAY PARKING 1 20 Entrance to Lot 16 LOT FULL 1 Ave 52 FREE DAY PARKING 1 On AVE 52 - WESTBOUND TO LOT 13A Entrance to Lot 15A,B,C,& D FREE DAY PARKING 1 20 Entrance to Lot 15A,B,C,& D LOT FULL 1 Clinton - Entrance on left to Lot 14A,B,C, D, & E Clinton - Entrance - Lot 11 FREE DAY PARKING 1 FREE DAY PARKING 1 20 20 1 COACHELLA 2011- Free Day Parking Sign Posting PAGE -4- Posted: 6:00am on Friday, April 15, 2011 1 Removed: 6:00pm on Sunday, A ril 17, 2011 . Parking Lots Open: 9:00am , April 15,16, & 17, 2011 SIGN STRAIGHT RIGHT LEFT CONES TYPE III LOCATION On JACKSON - SOUTHBOUND TO AVE 52 FREE DAY PARKING 1 1 44th. Ave FREE DAY PARKING 1 1 Market Ave FREE DAY PARKING 1 Before the Bride FREE DAY PARKING 1 1 Requa Ave FREE DAY PARKING 1 Hwy 111 FREE DAY PARKING 1 1 Dr. Carreon FREE DAY PARKING 1 1 Ave 48 FREE DAY PARKING 1 1 Ave 50 Parental Pickup & Drop-off 1 Ave 50 -southbound traffic - west side of road Parental Pickup & Drop-off 1 1 Ave 50 - northbound traffic - east side of road FREE DAY PARKING 1 1 Ave 52 On AVE 52 -WESTBOUND TO MONROE FREE DAY PARKING 1 Northside of road -westbound traffic Before Monroe FREE DAY PARKING FREE DAY PARKING 1 1 1 1 Past Monroe On AVE 52 - EASTBOUND TO MADISON 'Hollo a iDrive 'Madison FREE DAY PARKING FREE DAY PARKING 1 1 1 1 73 47 17 9 550 70 START -0 FINISH EVENT SERVICES INC City of LaQuinta Attn: Amy Yu, Assistant Engineer II P.O. Box 1504 78-495 Calle Tampico La Quinta, CA. 92253 Re: City of LaQuinta, Application Encroachment Permit Request Subject: Coachella Music & Arts Festival, dated April 15, 16 & 17, 2011 The Big 4 Festival, dated April 23, 2011 Stagecoach California's Country Music Festival, dated April 30 & May 01, 2011 Comments: Enclosed is a permit request for the purpose to accommodate the anticipated vehicular traffic of the two named festivals to the venue, Empire Polo Field in Indio, California. The event will be promoted and produced by Anschutz Entertainment Group — Goldenvoice LLC, a leader in Southern California concerts promotions. Start To Finish Event Services, Inc. will implement the enclosed traffic plan by using Changeable message boards and extensive signage along the arterial leading to the event site. Additionally, event parking will be free, which will reduce, if not eliminate, parking in unauthorized areas. The following items are submitted in compliance with the permit application: *Application Fee: Check # 5950, in the amount of $100.00 *Certificate of Liability Insurance, City of LaQuinta & Start To Finish Event Services, Inc. *Traffic Plans for each festival. *City of Indio, Human Service confirmation letter & Special Events Agreement. On behalf of Anschutz Entertainment Group — Goldenvoice LLC and Start To Finish Event Services, Inc., we thank you in advance for your consideration regarding our request. Should you need further information please contact me at Cell # (310) 212.0180. Respectfully, L n a&abash Y 24325 Crenshaw Blvd., Unit # 102, Torrance, CA 90505 (0) 310-684-1695 (Email) Ihabash@ca.rr.com (Cell) 310-212-0180 �w CONSTRUCTION NOTES (D CO�-IRXT 1.5- AC Ytl 3- M V0 :1-Y Or QUIWA WCUT Aro .;EWYE MIST11Z PVECVT mwb E1IS11W SmIpm"PAli: 4T wwlw 04 FWIECT Ill PLAM (JIN PER "4) WILItY POLE TO X W -CCA -EC- V VM:-nN rXISTIM TRTS TO K Tfililla TO EXISTHE KIM �.,ly QQ MAST MTER VALVE TO (PAGE (a) cQ4T%%cT 73 wma &M IEI6ATE amm WILBOX 4 --m IN rraff or qlokr Ll" WAY. CW :T`011 m I* "- 1. .711 171 ICY. (IT- KAll) . zt!, T— WM LEFT GRIM AV OVJLAV EXISTVIG P1,4WIT 2'. QTI ;T-rr F<Irlw A: S-Aml 3IPalmws. fll:6IKXI m"L&A', (-.b* O1.1ll OLW A: -.M Mll-r,% TO •OIfI EXIST:.W LIP TO LIMA P ILIA -WW. ,9 Wnk%MR M RSJJCE EXISTim rj--. -�a tla " !wIu.Iw AS I,Llm. ®R all,14.:f 2'1 , 2" Y .-S", rWAr.TTtl W, I TN NIMIX illYAW. L4V iroz Ica' tW W ? � � ' ; �.,.o�. o- - - - - - - - - ---- 011 --- ------- vEN<�E so A -------- 247' .. .... ------ IND Gjru S&vAa m cm YAM Cones & BaBarricadesNo Thru Traffic CITY OF LA -UINTA LeftTurn 0111 Ti' Cones Q) RightTuni Only No Right Tum AFH ... .... 0M CITY 51 -Amy Yu From: I habash <Ihabash@ca.rr.com> Sent: Friday, April 01, 2011 8:50 AM To: Amy Yu Subject: FW: Traffic Control Plan and Insurance Certificate Attachments: Ave 50 Jefferson Traffic Flow.doc Amy, Per your request here is that map @ Ave 50 & Jefferson. Lynda Habash From: Randy LaValle [mailto:rlavalle@indiopd.org] Sent: Friday, April 01, 20117:21 AM To: I habash Subject: RE: Traffic Control Plan and Insurance Certificate Here it is. I hope this will work. Nothing has changed except for the lane addition. We will set up the same, the two eastbound turn lanes from southbound will flow the same, the northbound Jefferson at 50 right turn lane will be blocked for no right turn, the eastbound Ave 50 at'Jefferson will be closed to thru traffic and.only left turn and right turn will be allowed. Sergeant -Randy LaValle Indio Police Department Investigative Services Training Unit Office (760) 391-4121 Fax (760) 391-4036 rlavalle Mindiond.or_g From: I habash [mailto:lhabash@ca.rr.com] Sent: Thursday, March 31, 20115:27 PM To: Randy LaValle Cc: leo@coachella.com . , Subject: FW: Traffic Control Plan and Insurance Certificate Randy, Is it possible for you to submit these drawings to CHP to revision per City of LaQuinta requests. Regards, Lynda Habash From: Amy Yu [mailto:Ayu@la-quinta.org] Sent: Thursday, March 31, 20115:14 PM To: I habash Cc: Randy LaValle Subject: RE: Traffic Control Plan and Insurance Certificate Hi Lynda, _h I attached the improvement' plans showing the widening of Avenue 50 (2 lanes eastbound) and the 2 left -turn pockets on Jefferson going eastbound. Please revise all the traffic control plans (the diagrams) to reflect the new improvements at Avenue 50 and Jefferson St. The intersection is already under construction. Thank you, Amy Yu Assistant Engineer II City of La Quinta P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92247 (760) 777-7047 (760) 777-7155 fax From: I habash [mailto:lhabash@ca.rr.com] Sent: Thursday, March 31, 20113:15 PM To: Amy Yu Cc: 'Randy LaValle' Subject: RE: Traffic Control Plan and Insurance Certificate Amy, Do you have a map of the new roadway that you can send. Which Indio PD will need to implement the traffic map at Jefferson & Ave 50. Lynda Habash From: Amy Yu [mailto:Ayu@la-quinta.org] Sent: Thursday,.March 31, 20113:06 PM To:lhabash@ca.rr.com - Subject: Traffic Control Plan and Insurance Certificate Hi Lynda, I haven't heard back from anyone on the endorsement for the Liability Insurance. Can you please get an update? Also, have the traffic control plans for Jefferson and Ave 50 been revised yet? The event is getting close and I would like to have our Traffic Engineer review the traffic control plans as soon as possible.. Thank you, Amy Yu Assistant Engineer II City of La Quinta P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92247 (760) 777-7047 (760) 777-7155 fax 4 r �1 ACbR il:>®CERTIFICATE OF LIABILITY INSURANCE DATE /YYYY) 0310912011/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER MARSH USA INC. 122517TH STREET, SUITE 2100 CONTACT NAME: IFAX AIC No): a/c° No Ext): (,,C, E-MAIL DENVER, CO 80202-5534 Attn: (303)308-0500 PRODUCER CUST MERID INSURERS) AFFORDING COVERAGE NAIC # 02220 -01234-AEGLI-10111 INSURED INSURER A : Greenwich Insurance Company 22322 COACHELLA MUSIC FESTIVAL, LLC AEG LIVE, LLC AEG LIVE PRODUCTIONS, LLC INSURER B: N/A NIA INSURER C : N/A NIA 5750 WILSHIRE BLVD., SUITE 501 LOS ANGELES, CA 90036 INSURER D : RGE943731203 11/15/2010 INSURERE: INSURER F: MED EXP (Any one person) $ EXCLUDED COVERAGES CERTIFICATE NUMBER: SEA -001927070-03 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL UBR POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DDIYYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE F_x1 OCCUR RGE943731203 11/15/2010 11115/2011 DAMAGE TO RENTED 1,000,000 PREMISES Ea occurrence $ MED EXP (Any one person) $ EXCLUDED X $100,000 SIR PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 20,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,000 POLICY PRO- LOC JECT $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY (Per person) $ ALL OWNED AUTOS BODILY INJURY (Per accident) $ SCHEDULED AUTOS HIRED AUTOS PROPERTY DAMAGE $ (Per accident) $ NON -OWNED AUTOS $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DEDUCTIBLE $ $ RETENTION $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY Y / NER ANY PROPRIETOR/PARTNER/EXECUTIVE❑ E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N / A E.L DISEASE - EA EMPLOYE $ (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) RE: COACHELLA, THE BIG 4 8 STAGECOACH 2011 FESTIVALS. CITY OF LA QUINTA PUBLIC WORKSIENGINEERING ATTN: AMY YU, ASSISTANT ENGINEERING II PO BOX 1504 78-495 CALLE TAMPICO LA QUINTA, CA 92253-1504 ACORD 25 (2009109) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Sharon A. Hammer Q _vt��.r.Ev ©1988-2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered, marks of ACORD POLICY NUMBER: RGE943731203 COMMERCIAL GENERAL LIABILITY CG 20 26 07 04 • THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: .7 COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Persons Or Organization(s) Any person or organization for which the Named Insured has agreed to provide insurance prior to loss as pro- vided by this policy. . I Information required to complete this Schedule, if not shown above, will .be shown in the Declarations. Section II — Who Is An Insured is amended to in- clude as an additional insured the person(s) or organi- zation(s) shown in the Schedule, but only with respect. to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omis- sions of those.acting on your behalf: A. In the performance of your ongoing operations; or B. In connection with your premises owned by or rented to you. CG 20 26 07 04 © ISO Properties, Inc., 2004 Page 1 of 1 ❑ IA F ' March 9, 2011 Department of Transportation District 8, Encroachment Permits Attn: Ike Oza. Permit Engineer 464 W 4th Street, MS 619 San Bernardino, CA. 92401-1400 To whom it may concern: Goldenvoice, LLC hereby authorizes Start To Finish Event Services, Inc. to perform the services set forth in the attached agreement on its behalf and on behalf of its affiliates, Coachella Music Festival, LLC, Big 4 event, and Stagecoach Music Festival, and AEG Live LLC. Please contact me with any questions 323-930-7100 Best regards, Shawn Trell Sr. Vice president/ General Counsel • 5750 Wilshire Blv.d. Suite 501, Los Angeles CA 90036 Phone (323) 930-7100 Facsimile ( 3 2 3 ) 930-7199 2/24/11 To Whom It May Concern: This letter confirms that the City of Indio is aware and knowledgeable of the upcoming Coachella Music and Arts Festival taking place at the Empire Polo Club on April 15-17, 2011. Our logistics team is working closely with the promoter, Goldenvoice, to ensure a safe and enjoyable event. is If you have questions, please feel free to contact me. Sincerely, Jim Curtis City of Indio Human Services Manager 760-391-4174 jcurtis@indio.org • SPECIAL EVENTS AGREEMENT Coachella Valley Music and Arts Festival Friday April 15, 2011 through and including Sunday April 17, 2011 Stagecoach California's Country Music Festival Saturday, April 30, 2011 through and including Sunday, May 1, 2011 THIS AGREEMENT, made and entered into this day of Uevew6er, 2010, between and among the CITY OF INDIO, a California municipal corporation hereinafter referenced as "City" on the one hand, and GOLDENVOICE, LLC, a California limited liability company, hereinafter referenced as "Contractor/Promoter": RECITALS WHEREAS, City is empowered by law to provide for safety, security and order within its boundaries, and relies upon the services of the Indio Police Department ("IPD") in that regard; and WHEREAS, the County of. Riverside ("County") provides the City with fire protection, disaster preparedness and response, fire prevention, rescue, hazardous materials mitigation, technical rescue response, medical emergency services, and public service assists ("Contract Fire Services") via its "Cooperative Fire Programs Fire Protection Reimbursement Agreement" with the California Department of Forestry and Fire Protection ("Cal Fire"), said services being provided pursuant to the terms and conditions of that certain "COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF INDIO" between County and City dated July 3, 2008 and maintained as a matter of public record by the City Clerk; and • WHEREAS, occasional special events or occurrences in the City attract a high level of public interest and large numbers of individuals with attendant traffic and a variety of matters requiring a level of service by IPD, Cal Fire and other City personnel and resources that exceeds City's everyday demands, and warranting City's provision of supplemental services to preserve safety, security, and order; and . WHEREAS, the Coachella Valley Music and Arts Festival, scheduled to take place on Friday, April 15, 2011 through and including Sunday, April 17, 2011 ("Coachella") and the Stagecoach California's Country Music Festival, scheduled to take place on Saturday, April 30, 2011 through and including Sunday, May 1, 2011 ("Stagecoach"), presented by Contractor/Promoter, are special events ("Special Events"); and WHEREAS, Contractor/Promoter is desirous of contracting with the City for necessary and supplemental services in order for the IPD to provide for safety, security, and order at the Special Events ("Supplemental Services"); and. WHEREAS, IPD must coordinate its delivery of Supplemental Services with Cal Fire's delivery of Contract Fire Services to insure the safety of persons and property at the Special Events ("Fire Services"), and with City's provision of other services to .assure the safety of temporary structures, art pieces, electrical systems, sanitation facilities at the Special Events, e.g., Building and Safety and Public Works, and to support IPD and Cal Fire as necessary ("Miscellaneous Services"); and Page 1 of 9 Special Events Agreement 40. 737340.4 Coachella & Stagecoach 2011 WHEREAS, the City is agreeable to rendering such Supplemental Services through IPD, Fire Services through Cal Fire and Miscellaneous Services through City staff on the terms and conditions set forth herein; and WHEREAS, Section 53069.8(a)(1) of the California Government Code provides that the City may contract on behalf of IPD's Chief of Police to provide Supplemental Services to private individuals or private entities to preserve the peace at special events such as the Special Events; and WHEREAS, the venue at which Special Events will take place which includes portions of the Empire Polo Club, the Eldorado Polo Club and various adjacent properties utilized and the temporary facilities specific to the presentation of the Special Events (together, the "Venue"), is located in the area subject to Conceptual Specific Plan 94-10-3 ("Specific Plan"), and chapter 5, Section E, subsection 9 of the Specific Plan specifies requirements applicable to special events such as the Special Events; and WHEREAS, City has agreed to provide special event permits per the Specific Plan that will allow Contractor/Promoter to present the Special Events at the Venue during 2011. AGREEMENT NOW, THEREFORE, for and in consideration of the promises and mutual covenants and conditions hereafter stated, the respective parties hereto agree as follows: I. Delivery of Supplemental Services. Supplemental Services shall be rendered by regularly appointed, full-time peace officers as defined in Section 830.01 of the Penal Code or as negotiated with certified employees' organizations or as deemed appropriate • by the City Manager. Such Supplemental Services shall encompass only law enforcement duties and not services authorized to be provided by private patrol operators, as defined in Section 7521 of the California Business and Professionals Code and other related services customarily rendered by City. The Supplemental Services provided pursuant to this AGREEMENT shall not reduce the normal and regular on- going service that the City would otherwise provide if the City did not enter into this AGREEMENT for Supplemental Services. Delivery of Fire Services. Fire Services provided at the Special Events shall be rendered by regularly appointed, full-time Cal Fire personnel. For purposes of this AGREEMENT, Cal Fire personnel shall include Riverside County Fire Department employees supervised by Cal Fire personnel. Ill. Delivery of Miscellaneous Services. Miscellaneous Services provided at the Special Events shall be rendered by regularly appointed, full-time City personnel. IV. Operations Plan. Supplemental Services shall be provided per an IPD Operations Plan ("Operations Plan"). There shall be two (2) Operations Plans, one for the Coachella and one for the Stagecoach. The Operations Plan for Coachella will be maintained at IPD as a confidential record designated as ADDENDUM A to this AGREEMENT. The Operations Plan for Stagecoach- will be maintained at IPD as a confidential record designated as ADDENDUM B.to this AGREEMENT. Page 2 of 9 Special Events Agreement • Coachella & Stagecoach 2011 737340.4 • V. Contents of Operations Plan. Each Operations Plan shall describe the Special Event to which it corresponds. This description shall include but not be limited to the following: (a) the Supplemental Services to be provided by IPD, (b) the Contractor/Promoter's contemplated use of each area within the Venue during that Special Event, and (c) the estimated number of IPD and other law enforcement personnel to be provided throughout the Special Event in question. The Operations Plans in the form possessed and maintained at IPD shall be the sole basis of any request for any Supplemental Service by IPD under this AGREEMENT. While the Operations Plans must remain confidential, IPD shall discuss with Contractor/Promoter information contained therein to the extent that Contractor/Promoter requires such information in order to prepare for and/or successfully present the Special Events. These discussions shall be limited to the extent necessary: (a) to insure that IPD plans to protect the public health, safety and welfare are not compromised, and (b) to insure officer safety in the delivery of Supplemental Services. However, certain information contained in the Operations Plans may be reflected in the plans per condition 19 of ATTACHMENT A hereto. VI. Changes to Operations Plan. Any request for any Supplemental Service not detailed in an Operations Plan shall be initiated in writing by the Contractor/Promoter not less than five (5) days prior to the Special Event in question, to the attention of IPD's Chief of Police. Any such request shall set forth the Special Event, date, and location of the Supplemental Service not included in the Operations Plan. Upon receipt of any such request, the parties shall develop and attach to the ADDENDUM in question an amended Operations Plan for the Special Event in question. VII. Incident Plan. Fire Services shall be provided per a Cal Fire Incident Plan ("Incident Plan"). There shall be two (2) Incident Plans, one for the Coachella and one for the Stagecoach. The Incident Plan for Coachella will be maintained by Cal Fire as a • confidential record designated as ADDENDUM C to this AGREEMENT. The Incident Plan for Stagecoach will be maintained by Cal Fire as a confidential record designated as ADDENDUM D to this AGREEMENT. VIII. Contents of Incident Plan. Each Incident Plan shall describe the Special Event to which it corresponds. This description shall include but not be limited to the following: (a) the Fire Services to be provided by Cal Fire, (b) the Contractor/Promoter's contemplated use of each area within the Venue during that Special Event, (c) the estimated number of Cal Fire personnel to be provided by Cal.Fire throughout the Special Event in question. The Incident Plan in the form possessed and maintained by Cal Fire shall be the sole basis of any request for any Fire Service by Cal Fire under this AGREEMENT. While the Incident Plans must remain confidential, Cal Fire shall discuss with Contractor/Promoter information contained therein to the extent that Contractor/Promoter requires such information in order to prepare for and/or successfully present the Special Events. These discussions shall be limited to the extent necessary: (a) to insure that Cal Fire plans to protect the public' health, safety and welfare are not compromised, and (b) to insure the safety of Cal Fire personnel in connection with the delivery of Fire Services. However, certain information contained in the Incident Plans may be reflected in the plans per condition 19 of ATTACHMENT A hereto. IX. Changes to Incident Plan. Any request for any Fire Service not detailed in an Incident Plan shall be initiated in writing by the Contractor/Promoter not less than five (5) days prior to the Special Event in question, to the attention of Cal Fire's Division Chief. Any Page 3 of 9 . Special Events Agreement •737340.4 Coachella & Stagecoach 2011 • such request shall set forth the Special Event, date, and location of the Fire Service not included in the Incident Plan. Upon receipt of any such request, the parties shall develop and attach to the ADDENDUM in question an amended Incident Plan for the Special Event in question. X. Miscellaneous Services. Miscellaneous Services related to inspecting and evaluating the initial, and continual safety and reasonable compliance of temporary facilities; stages, structures, electrical systems, sanitation facilities, exiting components, and disabled access with applicable authority throughout the entire duration of the Special Events shall be performed by the City's Building and Safety Division and Public Works Division. Contractor/Promoter shall provide access throughout the Venue to the designated Building and Safety staff and Public Works staff both initially and throughout these Special Events in order to carry out this function. XI. Event Services. Supplemental Services, Fire Services and Miscellaneous Services at the Special Events subject to this AGREEMENT (in the aggregate, "Event Services") provided to Contractor/Promoter under this AGREEMENT shall only encompass duties and functions of IPD, Cal Fire and other City Staff customarily rendered by the City pursuant to the statutes and laws of the State of California, and the City's ordinances, policies and procedures. XII. . Level of Supplemental and Cal Fire Services. The Parties agree that the level of Supplemental and Cal Fire Services to be provided per this AGREEMENT reflects the fact that the level of private security.and emergency medical. services personnel hired to work at the Special Events shall be satisfactory to IPD and Cal Fire as set forth in the security plan and the emergency medical services plan. • XIII. Discretion re Delivery of Event Services. Absolute discretion related to the rendition of Event Services, the rank, title, supervision and discipline of IPD, Cal Fire or other City personnel providing same ("Event Personnel"), the supervision, equipment, communications, supplies, and all other matters incident to Event Services, and the control of all Event Personnel shall be held and exercised exclusively as follows: (i) by. IPD's Chief of Police as to Supplemental Services, (ii) by the Cal Fire Division Chief as to Fire Services, (iii) by the City Manager as to Miscellaneous Services, or (iv) by an authorized representative of one of these three (3) delineated City officials as to the corresponding services. In the event of any dispute between the parties as to -the extent of the duties and functions to be performed hereunder, or the level, extent or manner of providing any Event Service, a determination thereof made by the City official specified in this Section, or his/her authorized representatives shall be final and conclusive as between the parties hereto. A City official making such a determination shall do so in good faith. The Chief of Police or his/her designee reserves the right to unilaterally determine when circumstances warrant an increase in the level of Event Services, including but not limited to procurement of additional law enforcement personnel to maintain law and order. XIV. Billing Rates for Event Services. For and in consideration of the rendition of the Event Services to be performed by the City for the Contractor/Promoter under this AGREEMENT, the Contractor/Promoter will pay the City in full for said Event Services and for the related dedication of City resources according to the appropriate and prevailing billing rates as determined by City's Finance Director which applicable hourly Page 4 of 9 Special Events Agreement •737340.4 Coachella & Stagecoach 2011 • rates for Event Personnel include worker's compensation costs and administrative overhead costs directly related to provision of said Event Services. XV. Estimated Invoice. As to each Special Event covered by this AGREEMENT, the City shall transmit to the Contractor/Promoter, within sixty (60) days of this AGREEMENT's approval by the City Council, an estimated invoice that details all reasonably anticipated Event Personnel, equipment, supply, transportation, and other costs for Event Services to be performed under this Agreement including the value of the In -Kind Consideration (as defined below) including: (a) the estimated number of Event Personnel to be provided throughout the Special Event in question, including the hours and days of deployment, (b) the prevailing billing rates pursuant to Section XIV, (c) any additional equipment required or supplied, and (d) any additional requirements for which there is a charge to Contractor/Promoter including all pre- and post -Special Event planning (the "Estimated Invoice"). The costs indicated in the Estimated Invoice are estimates only. Contractor/Promoter agrees that City may assess additional charges for additional Event Personnel, supplies or equipment utilized, and such damage to uniforms or property that directly relates to Event Services, including but not limited to response to any emergency that arises from or relates to either of the Special Events covered by this AGREEMENT. City agrees to ensure this AGREEMENT is sent to City Council for approval in a timely manner after execution but in no event later than 45 days after execution. XVI. Deposit. Contractor/Promoter shall deposit a sum of nine hundred thousand dollars ($900,000.00) (the "Deposit") with the City upon the later of (x) thirty (30) business days prior to the start of Coachella. (y) the receipt of the Estimated Invoice. This sum is anticipated to be sufficient to cover all reasonably anticipated costs of the Special Events. Contractor/Promoter's payment of actual costs of Event Services rendered by the City for each Special Event covered by this AGREEMENT will be drawn from this • Deposit. XVII. Reconciliation of Actual Event Services. Depending on actual Event Services required at the time of a Special Event, the Deposit may not be sufficient. The City, within one -hundred and twenty (120) days after each Special Event shall present the Contractor/Promoter with a detailed reconciliation describing the final costs of all Event Services rendered by the City at that Special Event which reconciliation shall include: (a) the number of Event Personnel provided throughout the Special Event in question, including the hours and days of deployment, (b) the prevailing billing rates pursuant to Section XIV, (c) any additional equipment required or supplied, and (d) any additional requirements for which there is a charge to Contractor/Promoter including all pre- and post -Special Event planning (the."Reconciliation"). XVIII. Payments in Excess of Deposit. The Contractor/Promoter agrees and covenants that it shall pay any amount not covered by its Deposit as set forth in the Reconciliation. Contractor/Promoter shall make such payment within thirty (30) days of receiving said Reconciliation from City. Contractor acknowledges that circumstances beyond City's control may result in the issuance of separate invoices in addition to the Reconciliation, by outside government agencies, e.g., Riverside County Fire Department Hazardous Materials Team and the Riverside County Hazardous Device Team. Contractor/Promoter agrees to pay such separate invoices for services rendered within thirty (30) days of receiving same. Failure by the Contractor/Promoter to remit payment for City reconciled and/or other invoiced costs as specified, may result in City denial of any future Contractor/Promoter application for a Special Event permit, provided that the Page 5 of 9 Special Events Agreement •737340.4 Coachella &.Stagecoach 2011 • Contractor/Promoter has received not less than two (2) business days' opportunity to cure any such failure to make payment. In the event that the cost of the actual Event Services rendered by the City during the Special Events covered by this AGREEMENT per the Reconciliation is less than the amount of Contractor/Promoter's Deposit, City shall refund the excess portion of the Deposit within thirty (30) days of issuing its Reconciliation. The Deposit and any final payments for Event Services shall be made by certified check, money order or wire transfer made payable to the City of Indio, 100 Civic Center Mall, Indio, California 92201. XIX. In -Kind Consideration. As further and separate consideration, above and beyond that specified, Contractor/Promoter shall provide the City of Indio, through the City's "Agency Head" per the City of Indio Ticket Distribution Policy adopted by the City Council on April 1, 2009 via Resolution No. 9352 (the "Tickets Policy) with complimentary admission and parking tickets/passes as follows (the "in -Kind Consideration"): (i) seventy five (75) general admission passes weekend passes for each Special Event, (ii) fifty (50) °V.I.P" weekend passes for each Special Event, (iii) fifty (50) non -transferable backstage (or equivalent) weekend passes for each. Special Event, (iv) fifteen (15) non -transferable production (or equivalent) weekend wristbands for each Special Event for City officials providing Miscellaneous Services, and (v) thirty (30) parking passes for each day of each Special Event, i.e., one -hundred fifty (150) total parking passes. All such tickets/passes shall be distributed, used and subject to disclosure in strict accord with. the Tickets Policy. In addition, Contractor/Promoter shall provide working passes to .those IPD, and Cal Fire personnel providing Supplemental Services and Fire Services at a Special Event pursuant to the Operations Plan and the Incidental Plan. Any resale of Special Event tickets or passes is prohibited and any use of working passes by parties not wonting at the Special Events is prohibited. XX. No Joint Venture. Each of the parties hereto warrants and covenants that it will not act at any time as an agent, employee, partner, joint venture, or associate of the other. All persons employed in providing services provided under this Agreement shall be IPD, Cal Fire, other City of Indio employees; or other law enforcement personnel meeting the criteria referenced in Section I above and designated by IPD's Chief of Police. The Contractor/Promoter shall not assume any liability for the direct payment of any salaries, wages, retirement benefits, workers' compensation insurance or other compensation to any person performing Event Services hereunder or any liability other than that provided for this AGREEMENT. XXI. Contractor/Promoter Provided Security Guards and EMS Personnel. Prior to each Special Event, the Contractor/Promoter and IPD's Chief of Police or designee shall mutually agree as part of Contractor/Promoter's security plan and Operations Plan as to the appropriate number of Contractor/Promoter provided uniformed, State -licensed security guards to augment the presence of sworn law enforcement personnel present at the Venue during the Special Events. The level of such augmentation shall be at the sole discretion of the Chief of Police or his designee. Similarly, Contractor/Promoter and Cal Fire's Division Chief shall mutually agree, as part of Contractor/Promoter's' emergency medical services plan and Incident Plan, as to the appropriate number of Contractor/Promoter provided approved EMS event staff to assist Cal Fire personnel present at the Venue during the Special Events. The level of such augmentation shall be, at the sole discretion of the Cal Fire Division Chief or his designee. Page 6 of 9 Special Events Agreement •737340.4 Coachella & Stagecoach 2011 • XXII. Contractor/Promoter Provided Equipment. To facilitate City's delivery of Miscellaneous Services, the Contractor/Promoter has agreed to provide adequate equipment and materials such as fencing, event lighting, sanitation facilities, barricades and concession facilities as generally specked in the Venue site map incorporated in the Operations Plan and Incident Plan. XXIII. Traffic Plan. The Contractor/Promoter agrees to adhere to the traffic plan approved by IPD, and fund such Event Services as may prove necessary to implement said plan. XXIV. Mutual Indemnification. Except as provided herein, neither party hereto shall.be liable for any damages proximately resulting from the negligent or wrongful acts or omission of the other party's employees or agents in compliance with this AGREEMENT; and each party. shall indemnify, defend, and save harmless the other party from any such damage or liability. XXV. Agents. The Contractor/Promoter and City designate the following persons to act on their behalf with regard to this AGREEMENT consistent with its terms and conditions and designate the following addresses for the giving of all notices: Paul Tollett, GOLDENVOICE, LLC, 5750 Wilshire Blvd. a FI. Los Angeles CA. 90036, and Jim Curtis, City of Indio, Human Services Manager, 100 Civic Center Mall, Indio, California, 92201. The parties may change the name of such person or the address of such notice by a letter in writing with thirty (30) days' notice. XXXVI. Signage. The Contractor/Promoter agrees to be solely responsible for the placement of professional signage that serves to provide safe and direct ingress and egress for the Special Events covered by this AGREEMENT. This includes signage both to and from the Venue. The Contractor/Promoter is solely responsible for the removal of said • signage within twenty-four (24) hours of the termination of the Special Event in question. Any cost incurred by the City in removing signage related to either Special Event will be billed directly to the Contractor/Promoter. XXVII. Liquidated Damages. The parties agree that if a day of performances, whether live or recorded ("Performance"), at either Special Event does not conclude in a timely manner per the conditions of approval for these Special Events and after communication between the parties as set forth in this Section, it will be impractical or impossible to determine damages to the City, and liquidated damages shall apply. Contractor/Promoter agrees to be solely responsible for such liquidated damages. If any Special Event Performance runs in. excess of the duration allowed by the Conditions of Approval incorporated by reference in this AGREEMENT, but concludes within the first five (5) minutes after the agreed hour per the Conditions of Approval, the Contractor/Promoter will be assessed a penalty of twenty thousand dollars ($20,000.00), with an additional penalty of one thousand dollars ($1,000.00) per additional minute, commencing with the sixth (6t') minute, that passes before the'Performance in question concludes. Goldenvoice Initials Page 7 of 9 Special Events Agreement • Coachella & Stagecoach 2011 737340.4 • No less than ten (10) days before Coachella, Contractor/Promoter shall designate and identify to City its law enforcement liaison(s) ("Liaison") and provide contact information for each individual.so designated. Fifteen minutes prior to the end of the Performances each day, the Indio Police Captain who is the Officer in Charge ("O.I.C.") will contact a Contractor/Promoter Liaison and make notification that the day's Performances are reaching their hour of. termination. Contractor/Promoter will have fifteen (15) minutes from the time of this contact to terminate all Performances. At the scheduled hour for the end of the Performances for each day of a Special Event, the O.I.C. will re -contact a Liaison. If the day's Performances have not concluded; the O.I.C. will advise Contractor/Promoter that penalties will be assessed per this Section, commencing immediately, unless the O.I.C. and Liaison mutually agree otherwise. The O.I.C. will monitor the Contractor/Promoter's progress in terminating the day's Performances, and will contact the Contractor/Promoter every fifteen (15) minutes thereafter until the day's Performance has terminated. If a Liaison fails to answer his/her telephone and/or event radio with respect to attempted contact by the O.I.C. per this Section, Contractor/Promoter understands and agrees that it shall be liable for any penalty assessed hereunder, as the O.I.C. attempted to provide due notice. Goldenvoice Initials Above and beyond liquidated damages to be paid by Contractor/Promoter upon a Performance's late conclusion, Contractor/Promoter agrees to pay an additional penalty of thirty five thousand dollars ($35,000) as to each instance when Contractor/Promoter fails to comply with this AGREEMENT as it relates to the following: (i) private security and emergency medical services personnel provided by Contractor/Promoter; or (ii) provision to the City and material compliance with the approved plans per condition 19 of • ATTACHMENT A hereto. This additional penalty shall not be due or payable if Contractor/Promoter can demonstrate that its failure to comply with these provisions was caused by factors beyond its reasonable capacity to control, e.g., a failure by a third party to arrive at the Site and perform services per an enforceable agreement with Contractor/Promoter, under circumstances that include no negligence by Contractor/Promoter. Goldenvoice Initials XXVIII. Specific Plan Binding. Contractor/Promoter agrees to be bound by all terms and conditions of City of Indio Conceptual Specific Plan 94-10-3, Chapter 5, Section E, Subsection 9. The provisions of that plan as well as the application are hereby incorporated by this reference in the terms of this AGREEMENT. In the event of any conflict, the terms of this AGREEMENT shall prevail. XXIX. Integration, Modification and Waiver. This writing embodies the whole of the AGREEMENT. Time �is of the essence of this AGREEMENT and every act to be performed herein. There are no oral or other agreements between the parties other than those expressed herein. No addition or variation of the terms of this Agreement shall be valid unless made in writing and signed by both parties. No waiver of any term or condition of this AGREEMENT shall be a continuing waiver thereof. Page 8 of 9 Special Events Agreement is 737340.4 Coachella & Stagecoach 2011 • • XXX: Attorneys' Fees in Enforcement. In the event either party is required to enforce this AGREEMENT, the prevailing party shall be entitled to reasonable cost and attorneys' fees as determined by the courts. XXXI. Insurance. Contractor/Promoter shall, at its sole cost and expense, obtain and maintain the following occurrence based insurance coverage throughout the duration of the Special Events covered by this AGREEMENT: (a) commercial general liability of $2,000,000 per occurrences and (b) workers compensation insurance in a minimum amount required by law. Contractor/Promoter's insurance shall be carried by responsible insurance companies licensed to do business in the State of California. Except for Contractor/Promoter's workers' compensation, Contractor/Promoter's insurance coverage shall name as additional insured persons, City, together with City's elected officials, officers, employees, attorneys, volunteers and agents (in the aggregate for purposes of this Section only, "City"). Each insurance policy and/or rider shall contain language, to the extent obtainable, to the effect that: (i) the insurer waives its right of subrogation against City; (ii) the policies are primary and noncontributing with any insurance that may be carried by City; and (iii) the policies cannot be canceled or materially changed except after ten (10) days' notice by the insurer to City by certified mail. XXX 11. Special Events Permit Issued, Conditions of Approval Incorporated. By its execution of this AGREEMENT, City confirms that the Contractor/Promoter has been issued a special events permit for the subject Special Events; and that subject to the terms and conditions of this AGREEMENT, the Contractor/Promoter has the full legal right to hold the Special Events without the requirement of obtaining any other consents or permits from the City or any of its various commissions an/or committees. See attached Special Event permit "Conditions of Approval" incorporated herein by this reference as "Attachment A." IN WITNESS WHEREOF, the parties by their duly authorized officers have caused these presents to be subscribed on the day and year.first above written. THE CITY INDIO By: Dan Martinez, City Manage Date: Neaee�ef 1. , 2010 INDIO P I. DEPARTMENT BB Brad Ramos, Chief of Police Date: November , 2010 0 737340.4 CONTRACTOR/PROMOTER By: dlLl ��K Paul Tollett, Authorized Agent, Goldenvoice, LLC Date: November 10 , 2010 Page 9 of 9 Special Events Agreement Coachella & Stagecoach 2011 • ATTACHMENT A Conditions of Approval' (2011 Special Events) 1. Performances shall commence at 11:00 a.m. on each date of the Special Events. Performances shall conclude as follows: Special Event Date Conclusion Time Friday, April 15, 2011 1:00 a.m., Saturday, April 16, 2011 Saturday, April 16, 2011 1:00 a.m., Sunday, April 17, 2011 Sunday, April 17, 2011 12:00 a.m., Monday, April 18, 2011 Saturday, April 30, 2011 12:00 a.m., Sunday May 1, 2011 Sunday May 1, 2011 12:00 a.m., Monday, May 2, 2011 2. At no time on any day during Coachella shall more than ninety thousand (90,000) persons, including Event Personnel, Contractor/Promoter personnel, artists, complimentary persons, vendors, and patrons, be present at the Venue. In effect, this figure represents the maximum all-inclusive capacity of the Venue for these Special Events. This same condition shall apply to Stagecoach, but the persons present shall be capped at sixty-five thousand (65,000) per day. 3. At no time during the Special Events shall more than eight thousand, eight hundred (8,800) vehicles authorized for car -camping be present at the Venue in locations designated for car - camping. • 4. Adequate dust control measures shall be implemented in all Venue parking areas to the satisfaction of the Public Works Director and in full compliance with applicable South Coast Air Quality Management District Standards. Contractor/Promoter shall pre -water all Venue parking areas prior to the commencement of each Special Event. Water shall be applied continuously to portions of Venue parking areas during the Special Events by means of water trucks as follows: water shall be applied to maintain visible moisture on the soil surface and a minimum of one (1) two thousand (2,000) gallon water truck shall be required to treat each four (4) acres of Venue parking area per hour. Following the conclusion of the Special Events, if necessary for dust control, Contractor/Promoter shall re -vegetate or chemically stabilize all Venue parking areas. If.a chemical stabilizing dust suppressant is used in lieu of re -vegetation, it __shall be applied in concentrations consistent with the suppressant manufacturer's specification. 5. The Contractor/Promoter shall coordinate with City to implement all recommended traffic and public safety measures for the Special Events including street closures, parking lot ingress/egress, lighting and. monitoring of campground site, and other public safety measures as may be required throughout the duration of the Special Events by the Chief of Police or designee. Incorporated by reference in Special Events Agreement, all defined/capitalized terms herein derived from said Agreement Attachment A — Conditions of Approval Coachella & Stagecoach 2011 Page 1 of 4 • 737340.4 • 6. Thursday, April 14, 2011 (Coachella) and Thursday, April 28, 2011 (Stagecoach) are designated for the start of camping set up for the Special Events. Camping will begin no earlier than 9:0.0 a.m. on that date. All camping will conclude and campers will leave the site at or before Noon Monday, April 18, 2011 (Coachella) and Monday, May 2, 2011 (Stagecoach). Entertainment for the camping area will be limited to a movie, amplified music and a skating rink or such similar activities. Entertainment in the camping area will not continue after 2:30am on any night. 7. Alcoholic beverages will be sold in accord with the rules and regulations set forth by the Department of Alcohol Beverage Control (the "ABC"). Contractor/Promoter shall forward a true and correct copy of the ABC license for both Special Events to IPD no less than ten (10) days before Coachella. 8. In addition to the ABC requirements, in the event that ABC requires that Contractor/Promoter have a "Beer Garden": a. Each "Beer Garden" location shall be fenced with six foot (6) fencing and shall have a separate entrance and exit. b. Each entrance and exit shall be staffed by private security. c. ABC approved alcoholic beverages shall be sold in plastic/paper cups only. 9. In the event that Contractor/Promoter wishes to reduce the number of uniformed private security staff agreed to with the Chief of Police pursuant to the security plan by ten percent (10%) or more, it shall consult with the Chief of Police or his designee. 10. In the event that Contractor/Promoter wishes to reduce the number of approved emergency medical services event staff agreed to with Cal Fire's Division Chief pursuant to the • emergency medical services plan by ten percent (10%) or more, it shall consult with Cal Fire's Division Chief or his designee. 11. The following items and/or activities will be strictly prohibited throughout the performance area and the camping area of the Venue: a. Large backpacks or similar bags, except within areas designated for camping b. Tents, except within areas designated for tent and car camping c. Sleeping bags or large beach towels, except within areas designated for camping d. Cooking or other use of open flames, except as used authorized vendors in designated vendor areas or in designated car -camping or motor home areas in accord with any Cal Fire directive given on site e. Weapons f. Narcotics, contraband, or related paraphernalia 12. The Contractor/Promoter agrees to provide and place a number of signs mutually agreed upon by the Parties at each Venue entrance and each parking area, specifying at a minimum, the following rules: a. All persons and their property are subject to search prior to entering the Special Events. b. No large backpacks or large carry -all bags allowed in the venue Attachment A — Conditions of Approval Coachella & Stagecoach 2011 Page 2 of 4 0 737340.4 • c. No Loitering in the Parking Lots (attempt to minimize "tailgate parties" except in conjunction with camping in designated areas) 13. The Contractor/Promoter and his/her contracted service providers agree .to enforce the following rules in the performance area and the camping area of the Venue: a. No tents, except within areas designated for tent and car camping b. No sleeping bags or large beach towels, except within areas designated for camping c. No cooking or other use of open flames, except as used by authorized vendors in designated vendor areas or in designated car -camping or motor home areas in accord with any Cal Fire directive given on site d. No outside alcohol allowed to be brought into the licensed portions of the Venue e. No contraband or illicit drugs f. No dust masks g. No Vicks Vapor Rub or similar pharmaceuticals h. No flags i. No item that may reasonably be deemed by law enforcement personnel to be a hazard or potential danger to the safety of any person at the Venue. Enforcement of this rule shall commence with verbal notice being given to a Liaison. j. No musical instruments (this condition 13.j: applicable to camping area only) 14. Contractor/Promoter will supply a list of vendors that will be at the Venue and in the parking areas during the Special Events. Contractor/Promoter shall insure that each such vendor has a City Itinerant Business License, no later than Wednesday, March 30, 2011 • (Coachella) and Wednesday, April 13, 2011 (Stagecoach). For purposes of this condition 14, a "vendor" shall include any business,_ organization, person or entity that sells, offers, gives, trades or buys anything. This includes, but isnot limited to services, products, and food/drink items. The concession company operating at the Empire Polo Field grounds (F&B Associates, Inc. d/b/a Best Beverage Catering) is exempt from this requirement. 15. The Contractor/Promoter will supply a list of art/exhibit displays and a complete description of said displays to IPD, City of Indio Building & Safety Division and Cal Fire no later than Wednesday, April 1, 2011 (Coachella) and Wednesday, April 15, 2011 (Stagecoach). 16. In an effort to minimize noise complaints, the Contractor/Promoter agrees to the following noise requirements, and warrants that it bears full responsibility for compliance, during the Special Events, with noise arising at the Venue and the City's noise restrictions in relation thereto: a. The noise, music, and/or combined sound generated in any location within the Venue, may not exceed one hundred (100) decibels. Three (3) points of measurement may be used to gather decibel readings. Decibel. readings may be taken by handheld digital decibel meter at the intersections of Monroe St. and Avenue 50, Monroe St. and Avenue 51, and Avenue 50 and Madison St. Attachment A — Conditions of Approval Coachella & Stagecoach 2011 Page 3 of 4 0. 737340.4 • b. If a decibel reading indicates that this threshold has been exceeded, City shall contact Skip Paige, Bill Fold or a designee as identified by Contractor/Promoter to City, and instruct him/her to lower the music or sound until it falls to one hundred (100) decibels or less. C. If any subsequent decibel reading, after City's initial contact with Skip Paige, Bill Fold or a designee as identified by Contractor/Promoter to City, indicates that a continuing or recurring decibel reading violation exists, the Contractor/Promoter shall immediately, upon receipt of City notification of said continuing or recurring violation, lower the sound or noise emanating from the Venue as follows: (i) second (2nd) violation - 85 decibels, ri) third (3'd) violation — 80 decibels, (iii) fourth (4d') violation — 75 decibels, etc. In the event that City determines that a continuing decibel reading violation exists, City shall gather a new decibel reading every fifteen (15) minutes until the termination of the violation in question. 17. In the event of a continuing decibel reading violation wherein the permissible music/noise level is reduced to fifty (50) decibels, i.e., upon the ninth (9`h) violation, Contractor/Promoter shall be deemed to have failed to control music/noise in good faith, and City shall have the absolute right to immediately terminate the Special Event producing the violation with no liability. 18. The Contractor/Promoter shall develop and implement a shuttle plan providing for the transportation of a minimum of fifteen thousand (15,000) people per day during Coachella. • Shuttle transportation shall be at the Contractor/Promoter's expense, and shall be to and from hotels and off site parking areas to the Venue via mutually agreed routes. 19. The Contractor/Promoter agrees to provide a security plan, an emergency medical services plan, a parking plan, a waste plan, a shuttle plan and a camping plan to the City of Indio Special Events Office and the IPD at least forty five (45) days prior to each Special Event, as applicable. Contractor/Promoter and City shall meet and confer not less than thirty (30) days prior to each Special Event to resolve any disagreements as to the scope or nature of the plans submitted in accord herewith. Each of the parties warrants to the other that it shall resolve any such disagreements, to the parties' mutual satisfaction, not less than one (1) week prior to the first day of each Special Event. Contractor/Promoter will include with its submission of these plans a clear Venue map reflecting the intended use of each distinct area within the Venue that has been accepted by the City. Attachment A — Conditions of Approval Coachella & Stagecoach 2011 Page 4 of 4 0 737340.4 • r1 U COACHELLA Kings of Leon `-�®— Blact Reye • Interpol • Chgbcal Rratherc • Caftfies • Rehyn em..N,.�.ea.b�.�..nnmo.ne•u.�a.am nae �.m t.c.�.•aa a�:ar an ae,•eap e.m•e.n ed.. -� ...m Arcade Fire wnw Collective • Wfida►d c Sons. Bright Eyes Kanye West • u;e Strokes Dann Baran • National • PJ Harway • Death Fram Ahaae im m,.o� ems •emm.wa mcr,•a�� ob r. �a.sm m a.rrs..v.o�n•a..m..•0.6 ne,•.we.n•mmm 2011 Coachella Valley Music and Arts Festival Traffic Plan 2011 Coachella Valley Music & Arts Festival Traffic Plan 3/17/2011 • Table of Contents Page 2 of 44 1. PURPOSE..........................................................................................................................................4 2. ROAD CLOSURES............................................................................................................................. 4 2.1 Ave 49........................................................................................................................................ 4 2.2 Ave 50........................................................................................................................................ 4 2.3 Ave 51........................................................................................................................................ 4 2.4 Hjorth St.....................................................................................................................................4 2.5 Madison St.................................................................................................................................4 3. PRIMARY INGRESS ROUTES.......................................................................................................... 5 3.1 Jefferson St/Indio Blvd............................................................................................................ 5 3.2 Monroe St..................................................................................................................................5 3.3 Jackson St...................................................................................................................................5 3.4 Hjorth St......................................................................................................................................5 3.5 Madison St.................................................................................................................................6 3.6 Ave 49........................................................................................................................................ 6 3.7 Ave 50........................................................................................................................................ 6 3.8 Ave 51........................................................................................................................................ 6 3.9 Ave 52........................................................................................................................................ 6 3.10 Washington St................................................................................................................... 6 • 4. SHUTTLE BUS/TAXI/PARENT PICK UP ROUTES........................................................................... 4.1 Shuttle Buses............................................................................................................................ 6 6 4.2 Ave 50 Taxi/Parent Drop Off.................................................................................................. 6 4.3 Ave 50 Lot #2 Taxi Drop Off.................................................................................................... 6 4.4 Ave 52 Taxi Drop Off................................................................................................................ 7 5. PARKING OPERATIONS................................................................................................................... 7 5.1 Entry into Parking Lots...........................................................................:.................................7 6. PARKING OPERATIONS TIMELINE................................................................................................. 8 7. CAR CAMPING GENERAL PROCEDURES....................................................................................... 9 8. CAR CAMPING INGRESS ON THURSDAY.......................................................................................9 9. CAR CAMPING INGRESS ON FRIDAY-SUNDAY............................................................................. 10 10. ADA DAY PARKING.......................................................................................................................... 10 11. STAFF AND EMPLOYEE PARKING.................................................................................................. 10 12. DAY PARKING................................................................................................................................... 10 12.1 Lot#4.................................................................................................................................. 10 12.2 Lot #7 and 13..................................................................................................................... 10 12.3 Lots #14 15 and 16 ........10 12.4 Lots #11 and 128............................................................................................................... 10 13. DAY PARKING EGRESS ................................................. 13.1 Lot#1.................................................................................................................................. 10 • 13.2 Lot#2.................................................................................................................................. 10 13.3 Lot#3.................................................................................................................................. 11 Page 2 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan • Table of Contents (cont) 3/17/2011 13.4 Lot#4.................................................................................................................................. 11 13.5 Lot#6.................................................................................................................................. 11 13.6 Lot#7.................................................................................................................................. 11 13.7 Lot#11................................................................................................................................ 11 13.8 Lot#12B..............................................................................................................................11 13.9 Lot#13.................................................................................................................................11 13.10 Lot#14.................................................................................................................................11 13.11 Lot#15.................................................................................................................................11 13.12 Lot#16.................................................................................................................................11 14. CAMPING VEHICLE EGRESS........................................................................................................... 11 14.1 Lot#2.................................................................................................................................. 11 14.2 Lot#5.................................................................................................................................. 11 14.3 Lot#8.................................................................................................................................. 12 14.4 Lot#10............................................................................................................................... 12 14.5 Lot#12............................................................................................................................... 12 14.6 Lot#13............................................................................................................................... 12 15. TRAFFIC SIGNAGE OPERATIONS................................................................................................... 12 • 15.1 On -Site Camping - Directional Sign Procedures........................................................... 12 15.2 Festival - Directional Sign Procedures........................................................................... 13 15.3 On -Site & Festival - Directional Sign Procedures........................................................ 13 15.4 Light Tower Street Locations........................................................................................... 14 15.5 No Parking Sign Locations................................................................................................14 16. VIP Lot #1 Ingress Map................................................................................................................... 16 17. Companion Vehicle Lot #2 Ingress Map...................................................................................... 17 18. Artist Lot #3 Ingress Map................................................................................................................18 19. Car Camping Lots #5, 8 and 10 Ingress Map................................................................................19 20. Day Parking Lots #4, 7, 12, 13, 14, 15, and 16 Ingress Map ...................................................... 20 21. Staff Parking Ingress Map...............................................................................................................21 22. ADA Parking Ingress Map............................................................................................................... 22 23. Day Parking Lots #1, 3, 4, 7, 12, 13, 14, 15, and 16 Egress Map .............................................. 23 24. Car Camping Egress Map................................................................................................................ 24 25. Sign and Barricade Listing.............................................................................................................. 25 26. Key Intersection Ingress Maps...................................................................................................... 31 27. Key Intersection Egress Maps........................................................................................................36 • Page 3 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan 3/17/2011 • 1. PURPOSE: The purpose of this plan is to identify the primary routes of travel to ensure that vehicle traffic flow from the I-10 freeway to the parking lots of the 2011 Coachella Valley Music and Arts Festival. This plan will include the routes of travel for both ingress and egress, signage placed along the routes, and ultimately the parking of vehicles. We anticipate approximately 90% of the traffic to come via the 10 Freeway eastbound. This traffic plan will define the off -ramps, streets, signs, and procedures that will be put in place to move vehicular traffic at the optimum pace. We estimate the majority of the vehicular traffic arriving between 9:00 a.m. and 8:00 p.m. on the festival days. 2. ROAD CLOSURES: Roadways around the Empire and Eldorado Polo Grounds will be closed to thru traffic at various times throughout the event days. Some roadways will be temporarily changed to One -Way during peak traffic hours. The roadways around the event will be manned by law enforcement officers, security personnel, traffic personnel and parking personnel to assist with the control of the roadways. Residents affected by the road closures will be allowed access with the appropriate resident passes. 2.1. Ave 49: West of Monroe to Braley St will be closed to thru traffic beginning Friday • April 15, 2011 at 0830 hours and ending Monday April 18, 2011 at 0400 hours. 2.2. Ave 50: West of Jackson to Monroe will be closed to thru traffic beginning Friday April 15, 2011 at 0830 hours and ending Monday April 18, 2011 at 0400 hours. West of Monroe to Hjorth will be closed to thru traffic beginning Thursday April 14, 2011 at 0900 hours and ending Monday, April 18, 2011 at 0400 hours. West of Hjorth to Madison will be closed to thru traffic beginning Friday April 15, 2011 at 0830 hours and ending Monday April 18, 2011 at 0400 hours. is 2.3. Ave 51: Between Monroe and Madison will be closed to thru traffic beginning Wednesday April 13, 2011 at 1400 hours and ending Monday April 18, 2011 at 0200 hours. 2.4. Hjorth St: South from Ave 49 to Ave 50 will be closed to thru traffic beginning Thursday April 14, 2011 at 1500 hours (after school traffic) and ending Monday April 18, 2011 at 0400 hours. This road will have several areas open to traffic during school hours. 2.5. Madison St: South of Ave 49 to Ave 50 to thru traffic beginning Friday April 15, 2011 at 0830 hours and ending Monday April 18, 2011 at 0400 hours. Page 4 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan 3/17/2011 3. PRIMARY INGRESS ROUTES: 3.1. I-10 & Jefferson St/Indio Blvd Exit: Event traffic travelling east on Interstate 10 will be directed to exit the Jefferson St/Indio Blvd exit. Signs will direct travel onto southbound Jefferson St from Indio Blvd. Directional signs will placed on Jefferson St indicating the route for event traffic. Once traffic reaches Ave 48, further directional signs will direct event traffic to merge into the two far left lanes and thru traffic to keep to the right. Once vehicles reach Ave 49 there will a cone pattern established at the Ave 50 turn pocket. This pattern will establish two lanes turning eastbound onto Ave 50 and directed to the event parking lots. 3.1.1. Alternate Route: In the event of a traffic back up on Jefferson St, the assigned traffic units will be notified to direct the vehicles at Indio Blvd and Jefferson St to continue eastbound on Indio Blvd to Hoover St. They will then be directed south on Hoover to Monroe St. The vehicles will then be merged into the southbound Monroe St traffic and directed to the event parking lots. 3.1.2. Alternate Route: If the traffic is backed up on Jefferson St past Ave 49, the vehicles will be directed to continue southbound on Jefferson St to Ave 52 where they will be directed to turn eastbound onto Ave 52 and directed to the event parking lots. • 3.1.3. Alternate Route: If traffic exiting the Jefferson St/Indio Blvd exit backs up onto the freeway, signs will be changed to direct traffic to exit Monroe St. Once the traffic back up is alleviated, the Jefferson St route will be returned to normal. 3.2. I-10 / Monroe St Exit: Event traffic travelling east or west on I-10 will be directed to exit and turn southbound on Monroe. Directional signs will be placed on Monroe indicating the route for event traffic. Event traffic reaching Ave 48 will be directed southbound to the event parking lots. Event traffic having VIP Parking Passes will be directed to turn west on Ave 49 and directed to the event parking lot, all other traffic will be directed south to the event parking lots. 3.3. I-10 / Jackson St Exit: Event traffic travelling west on I-10 will be directed to exit and turn southbound on Jackson St. Directional signs will be placed along Jackson St indicating the route for event traffic. All event traffic on Jackson St will be directed to Ave 52 where they will turn westbound and be directed to the event parking lots. 3.4. Hjorth St: Hjorth St will be utilized as a Shuttle/Taxi Route, residential traffic, Production Vehicles and vehicles with an Artist Pass (Lot #3). Southbound Hjorth St will be closed at Ave 49 to event traffic unless they possess a Production Pass or are a shuttle/taxi. Vehicles with an Artist Pass will be directed west on Ave 49 to the event parking lot. i Page 5 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan 3/17/2011 • 3.5. Madison St: Madison St southbound, will be closed at Ave 49 to thru traffic. Residents possessing a Resident Pass will be allowed access. Northbound Madison St from Ave 52 will also be closed to thru traffic. Eastbound event traffic from Jefferson St will be directed south on Madison and into the event parking lots. 3.6. Ave 49: Ave 49 will be closed to eastbound thru traffic at Braley Court. Residents possessing a Resident Pass will be allowed access. Event traffic that possess a VIP (Lot #1) pass will be allowed access from Monroe St. Event traffic that possess an Artist (Lot #3) pass will be allowed access from Hjorth St. Event traffic will be directed into the event parking lots. 3.7. Ave 50: Ave 50 westbound will be closed at Jackson St to thru traffic. Residential traffic, Taxicabs and Parents dropping off attendees will be allowed. No traffic will be allowed onto Monroe St from westbound Ave 50. Ave 50 from Madison St to Monroe St will be closed to all thru traffic. Shuttle/Taxi vehicles will be allowed from Hjorth St and Ave 50 eastbound to the entrance of Lot #2 only. Ave 50 Resident Passes will be allowed on Ave 50 between Madison St and Monroe St. Event Production vehicles will also be allowed on Ave 50. 3.8. Ave 51: Ave 51 at Madison St will be closed to all traffic. Ave 51 at Monroe St will be open to Production Vehicles and vehicles with an Ave 51 Pass. • 3.9. Ave 52: Ave 52 between Monroe St and Madison St will have all of the turn pockets closed off with barricades. Event traffic coming from Monroe St, Madison St and Jefferson St will be directed into the event parking lots. 3.10. Washington St: Event traffic travelling east on I-10 and exit Washington St or if they are coming from other areas and they choose to utilize Washington St they will be directed by signs to continue southbound until Ave 50 or Ave 52 and turn eastbound on those streets. Once the traffic on Ave 50 reaches Jefferson St, they will directed to turn southbound on Jefferson St to Ave 52 where they will be directed to turn eastbound and proceed to the event parking lots. There will be no event cross traffic allowed on Ave 50 east of Jefferson St. If traffic continues southbound to Ave 52, they will be directed to turn eastbound on Ave 52 and proceed to the event parking lots. 4. SHUTTLE BUS/TAXI/PARENT PICK UP ROUTES: 4.1. Shuttle buses will utilize Ave 48 to Hjorth, south on Hjorth to Ave 50, turn left (east) to Lot #2. 4.2. The Taxicab/Parent pick up point located at Ave 50 east of Monroe will utilize Jackson, to Ave 50, west to the pick up point, make a u -turn and proceed back to Jackson. 4.3. The Taxicab pick up point located inside of Lot #2 and Ave 50 will utilize Ave 48 to Hjorth, south on Hjorth to Ave 50, turn left (east) to Lot #2 • Page 6 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan 3/17/2011 • 4.4. The Taxicab pick up point located at Ave 52 and Madison will utilize Jefferson east to Madison. 5. PARKING OPERATIONS: 5.1. Entry into Parking Lots (see attached maps): Lot 1 Paid VIP only - Entrance on Ave 49, on south side of road Lot 2 Shuttle/Taxi/Companion Car Camping - Entrance on Ave 50, on north side of road Lot 3 Artist - Entrance on Ave 49, on south side of road Lot 4A, Day Parking- Entrance on Madison, on east side of road Lot 5 Car Camping - Entrance on Ave 50, south side of road Lot 6A Staff RV & 6B BBC - Entrance on Monroe, on west side of road Lots 6C & 6D ADA and Day Parking - Entrance on Monroe, west side of road Lot 6E Staff - Entrance on Monroe, on west side of road • Lot 7 Day Parking - Entrance on Madison, east side of road Lot 8 Car Camping - Entrance at Lot 13 on Madison, east side of road Lot I OA Car Camping - Entrance at Lot 13 on Madison, east side of road Lot 11 Day Parking — Entrance on Ave 52 and Clinton, north side of road Lot 12A Safari Camping- Entrance on Monroe, west side of road Lot 12B Safari & Day Parking - Entrance on Monroe, west side of road Lot 12C Employee- Entrance on Monroe, west side of 'road Lot 12D Artist Tent Camping - Entrance on Monroe, west side of road Lot 13A Camping Check In/Day Parking- Entrance on Madison, east side of road Lot 13B Tent Camping Parking- Entrance on Madison, east side of road Lot 13C Tent Camping - Entrance on Madison, east side of road • Lots 14A, B, C, D, E Day Parking - Entrance on Ave 52, north side of road Page 7 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan • Lots 15A, B, C, D Day Parking - Entrance on Ave 52, north side of road Lot 16 Day Parking - Entrance on Monroe; west side of road 6. PARKING OPERATIONS TIMELINE: Thursday April 14, 2011 09:00- Parking Staff on-site for queuing 14:00- Parking Staff on-site for Camping ingress 16:00- Camping Officially Opens 02:00- Camping Closes Friday April 15, 2011 07:00- Parking Administrative Staff on-site 07:00- Camping Opens 09:00- Day Parking lots Open 11:00- Venue Gates Open 20:00- Outbound Crew on site, Begin Egress Set -Up 24:00- Estimated Show Break 02:00- Estimated end of traffic 03:00- Camping Closes • Saturday April 16, 2012 08:00- Parking Administrative Staff on-site 08:00- Camping Opens 09:00- Day Parking lots Open 11:00- Venue Gates Open 20:00- Outbound Crew on site, Begin Egress Set -Up 24:00- Estimated Show Break 01:00- Camping Closes 02:00- Estimated end of traffic Sunday April 17, 2011 08:00- Parking Administrative Staff on-site 09:00- Day Parking lots Open 11:00- Venue Gates Open 20:00- Outbound Crew on site, Begin Egress Set -Up 24:00- Estimated Show Break 02:00- Estimated end of traffic Monday April 18, 2011 06:00- Camping Egress Staff on site 12:00- Camping Closed 18:00- All Parking Staff off-site is 3/17/2011 Page 8 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan 3/17/2011 • 7. Car Camping General Procedures: 7.1. Lot 13a is designated the car search checkpoint and will be designed to allow maximum queuing of cars so that cars will not back up onto the street. 7.2. The lots that have been designated for Car Camping are: 5, 8 and 10. 7.3. All Car Camping vehicles will be subject to a search for unauthorized items. 7.4. During the search process the ticket to the show will be exchanged for wristbands. 7.5. Once they clear the car search checkpoint the cars will be directed to one of the car camping designated lots. 7.6. The lots will be pre -stripped so that fire lanes can easily be maintained. 7.7. Cars will not be allowed in and out access, cars cannot move once the rectangle is set. 7.8. In case of emergencies, security will be able to escort a vehicle out, but, they will be notified that once the vehicle leaves the lot it will not be able to return. 7.9. For the anticipated egress, we will institute a lockdown of the car camping lots from the hours of l Opm-2am. This is to prevent the mass exit of cars during the main pedestrian blowout. Signs will be posted and CMS signs will be used to reinforce the rules. 8. Car Camping Ingress on Thursday: 8.1. Parking will have the camping parking areas staffed at 9am on Thursday until 2am on Friday. 8.2. Cars entering from 2am-7am will be allowed to cue in lot#13 but will not be processed. 8.3. Car Camping will begin in lot #8, east side of the ADA area, until the lot is half full. 8.4. Car Camping will be shifted to lot #5. 8.5. Once lot #5 is full then the rest of lot #8 will be filled. 8.6. Lot #I OA will be the last camping lot filled. 8.7. The east side of lot #8 will be designated the ADA car camping section for those that have a valid ADA placard. 8.8. There is RV parking contemplated in Lot #1013. 0 8.9. Tent only camping is located in lot #13C, with companion cars being parked in lot #2. Page 9 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan 3/17/2011 . 8.10. Tent camping cars will be parked in 13B. 9. Car Camping Ingress Friday — Sunday: 9.1. Camping will re -open at lam. The number of cars between 2am and lam is expected to be minimal and can be contained in the lot#13 queue lines. The bulk of the campers are expected to be in by late Friday night. We should be parking only Lot #10 on Friday into Saturday. 10. ADA Day Parking: ADA Parking is located in 6C and 6D if necessary. The ingress will be through Monroe. We will require the display of a valid DMV approved placard. Lots will be staffed Friday -Sunday at lam. 11. Staff & Employees Parking: The main Staff and Employee parking will be in lot #12. The passes will be color coded, have foil and have tear of stubs to prevent duplication. There will be select staff that has access to different lots due to the nature of their services. BBC will have a boneyard in lot #9 and 6B/C. Westemtown is now designated "121)" and will have passes for the Art team. Lot #12B will be security parking and they will also use some of the grass for tents. Lot#6E will have passes for the staff and crew that need access to the production boneyard. 12. Day Parking: All general lots are free parking and will be speed loaded. They staff will be • instructed to keep the traffic moving at all costs. 12.1. Lot #4 will be filled first and we will take that traffic from Jefferson to 50th. 12.2. Lots #7, and #13 (after checkpoints trim down) will also be filled from Madison. 12.3. Lots #16, #15 and #14 will be filled from Monroe. Due to the nature of traffic conditions, we will have Lots #16 open early. 12.4. The overflow lots if needed will be lot #11 and lot #12B but that is not anticipated to be used until 5pm or after. 13. DAY PARKING EGRESS: The egress from the Day Parking Lots is a critical component of the traffic plan. Vehicles parked in the lots usually will begin to leave prior to the end of the show as in the past. All personnel will be in place prior to the egress. 13.1 Lot 1: VIP Parking will exit north onto Ave 49 and turn right (east) to Monroe St, turn left (north) and proceed north to I-10. 13.2 Lot 2: Shuttle and Taxi Parking will exit south onto Ave 50 and turn right (west) • to Hjorth and turn right (north) and proceed to Ave 48. Page 10 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan 3/17/2011 • 13.3 Lot 3: Artist Parking will exit north onto Ave 49 and turn left (west) to Hjorth and turn right (north). Vehicles will then proceed to Ave 48 where they will turn left (west) and proceed to Jefferson, turn right (north) and proceed to I-10. 13.4 Lot 4: Day Parking will exit west onto Madison and turn right (north) to Ave 50 and turn right (west). Vehicles will proceed to Jefferson, turn right (north) and proceed to I- 10. 13.5 Lot 6 (all): Staff/ADANendor Parking will exit east onto Monroe and turn left (north). Vehicles will then proceed north to I-10. 13.6 Lot 7: Day Parking will exit west onto Madison and turn right (north) to Ave 50 and turn right (west). Vehicles will proceed to Jefferson, turn right (north) and proceed to I- 10. 13.7 Lot 11: Day Parking will exit onto Clinton and turn left (south) to Ave 52, and turn right (west) to Jefferson, turn right (north) and proceed to I-10. 13.8 Lot 12B: Day Parking will exit east onto Monroe and turn right (south) to Ave 52, turn left (east). Vehicles will proceed to Jackson, turn left (north) and proceed to I-10. 13.9 Lot 13: Day Parking will exit east onto Madison and turn left (south) to Ave 52, • turn right (west). Vehicles will proceed to Jefferson, turn right (north) and proceed to I-10. • 13.10 Lot 14: Day Parking will exit onto Ave 52 and turn right (west) to Jefferson, turn right (north) and proceed to I-10. 13.11 Lot 15: Day Parking will exit onto Ave 52 and turn left (east) to Jackson, turn left (north) and proceed to I-10. 13.12 Lot 16: Day Parking will exit east onto Monroe and turn right (south) to Ave 52, turn left (east). Vehicles will proceed to Jackson, turn left (north) and proceed to I-10. 14. CAMPING VEHICLE EGRESS: Camping Vehicles will not be allowed to leave prior to 0200 hours on Monday, April 18, 2011. This is critical because vehicles attempting to leave the camping areas will hinder day parking egress. 14.1 Lot 2: Companion Car Camping Vehicles will exit south onto Ave 50, turn right (west) to Jefferson, turn right (north) and proceed to I-10. 14.2 . Lot 5: Car Camping vehicles will exit north onto Ave 50, turn left (west) to Jefferson, turn right (north) and proceed to I-10. Page 11 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan 3/17/2011 • 14.3 Lot 8: Car Camping vehicles will exit south onto Ave 51. The west end of the camping area will turn right (west) to Madison, turn right (north) to Ave 50, turn left (west) to Jefferson, turn right (north) and proceed to I-10. The east end of the camping area will turn left (east) to Monroe, left turn (north) and proceed to I-10. 14.4 Lot 10: Car Camping vehicles will exit west onto Madison, turn left (south) to Ave 52, turn right (west) to Jefferson, turn right (north) and proceed to I-10. 14.5 Lot 12: Safari Tent Camping Vehicles will exit east onto Monroe and turn right (south) to Ave 52, turn left (east). Vehicles will proceed to Jackson, turn left (north) and proceed to I-10. 14.6 Lot 13: Car Camping vehicles will exit west onto Madison, turn left (south) to Ave 52, turn right (west) to Jefferson, turn right (north) and proceed to I-10. 15. TRAFFIC SIGNAGE OPERATIONS: 15.1. On -Site Camping - Directional Sign Procedures: A Caltrans encroachment permit is necessary for placement of Changeable Message Board at approximately 1500 feet from named off -ramp on the shoulder of the freeway. (3) Changeable Message Boards placement and removal as follows: • Posted at 6:00am on Thursday, April 14, 2011 and removed by 6:00 am on Sunday, April 17, 2011 Location: East of Cook off ramp I-10 #1 FESTIVAL CAMPING EXIT INDIO BLVD Location: East of Washington off- ramp I-10 #2 FESTIVAL CAMPING EXIT INDIO BLVD. A City of Indio encroachment permit is necessary for placement of Changeable Message Board on city streets. The placement of (2) Changeable Message Boards is as follows: Location: On Jefferson & Indio Blvd. #1 FESTIVAL • CAMPING PROCEED TO JEFFERSON BLVD. Location: On Jefferson & 48th Ave. #2 FESTIVAL CAMPING PROCEED TO AVE 50 Page 12 of 44 • 2011 Coachella Valley Music & Arts Festival Traffic Plan 15.2. FESTIVAL- Directional Sign Procedures: 3/17/2011 A Caltrans encroachment permit is necessary for placement of (3) Changeable Message Boards at approximately 1500 ft. from named off -ramp on the shoulder of the freeway. The placement of the (3) CHANGEABLE MESSAGE BOARDS as follows: Coachella Festival: 6:00am on Friday, April 15, 2011.and removed by 8:00 pm on Sunday, April 17, 2011 # 1: Location: West of Washington St. — Off ramp on Interstate I-10 Freeway Eastbound #1 FESTIVAL EXIT INDIO BLVD #2: Location: West of Indio Blvd. - Off ramp on Interstate I-10 Freeway Eastbound • #1 FESTIVAL EXIT INDIO BLVD #3: Location: East of Jackson Blvd. — Off ramp on Interstate I-10 Freeway Westbound #1 FESTIVAL EXIT JACKSON ST. 15.3. On -Site Camping & Festival - Directional Sign Procedures: A City of Indio encroachment permit is required for placement of Changeable Message Board on city streets. The placement of (1) Changeable Message Board will be at 6:00am on Thursday, April 14, 2011 and removed by 8:00 pm on Sunday, April 17, 2011 • Page 13 of 44 0 • 2011 Coachella Valley Music & Arts Festival Traffic Plan Location: On Indio Blvd. Approximately 1000 ft. east of Jefferson Blvd. 3/17/2011 (Board will be relocated during event hours to aide in traffic flow. Indio PD will determine the locations & times.) #1 FESTIVAL Camping & Parking TRAFFIC UX PROCEED TO #3 FESTIVAL Camping & Parking TRAFFIC In addition, the City of Indio and the City of La Quinta requires a encroachment permit for placement of Type III barricades w/ 3'x4' directional signage on the streets listed on the detailed Traffic signage list. Festival Sample: On -Site Camping & Free Day Parking (Directional arrow) A return route to Interstate I-10 Freeway will be posted on Type III barricades with 3'x4' sign directional signage on the streets listed on the detailed Traffic signage list. Sample: INTERSTATE 10 "Emblem" (Directional arrow) Lot information will include: Handicap, No Parking "Tow Away", No Trespassing, Event Rules and Lot location signs. Signage indicating the parking lot # will be in each parking lot. 15.4. LIGHT TOWERS — City Streets of Indio Indio Police Department has requested placement of (14) light towers at these Intersections: 1 @ Ave 49 & Monroe 1 @ Ave 50 & Hjorth 1 @ Ave 50 & Jefferson 1 @ Ave 50 & Madison Page 14 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan 3/17/2011 1 @ Ave 50 & Monroe • 1 @ Ave 50 between Monroe & Jackson — Taxi & Parental pickup —south side 1 @ Ave 51 & Monroe 1 @ Ave 51 & Madison 1 @ Monroe - @ La Quinta Ridge Mobile Park — east side of road 1 @ Monroe & Lot # 12 Entrance — east side of road 1 @ Ave 52 & Monroe 1 @ Ave 52 & Jackson 1 @ Ave 52 & Madison 1 @ Ave 52 & Jefferson 15.5. NO PARKING SIGNS: The City of Indio will post No Parking on Monroe to Ave 54 On Madison to Ave 52 On Jackson to Ave 52 Local access only to residents in the area will be posted • Page 15 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan � 0 VIP Lot 1 Ingress Map From Jefferson 10 • AVENUE 49 N AVENUE 50 D 4 g o0 oD o AVENUE 51 �0 13 9Gf AVENUE 52 15 3/17/2011 LU z O Page 16 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan 0 Companion Vehicle Lot #2 Ingress Map 3/17/2011 From Jefferson 0 0 0 N 1 AV E N U E 50 F F P .�j�/Pl 64 6B C IM 0 AVENUE 52 Page 17 of 44 • 0 0 2011 Coachella Valley Music & Arts Festival Traffic Plan Artist Lot #3 Ingress Map From Jefferson O V) a AVENUE 49 Y �r Y r �v �AVENUE50 fl AVENUE 51 3/17/2011 W z O 2 AVENUE 52 Page 18 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan • Car Camping Lots #5, 8 & 10 Ingress Map From Jefferson 0 • 3/17/2011 AVtNUt 51 LU O z O 2 Page 19 of 44 AVENUE 51 Q D A A A AVtNUt 51 LU O z O 2 Page 19 of 44 • • 2011 Coachella Valley Music & Arts Festival Traffic Plan Day Parking Lots #4, 7, 12, 13, 14, 15, & 16 Ingress Map From Jefferson O V) Q AVENUE 49 F' Ln 2 F— O 3/17/2011 W CC O 2 HVCINUC :)L Page 20 of 44 4 5 U 6A U F./PSD U U Emu - 6C U 9 7 8 6D UII UI 6E u'' W CC O 2 HVCINUC :)L Page 20 of 44 • 0 • 2011 Coachella Valley Music & Arts Festival Traffic Plan Staff Parking Ingress Map From Jefferson UTTOR1 ' 3/17/2011 AVENUE 50 9 `DA Car Cam Ang AVENUE 51 90 TT W z O 2 71 4B- Vendor Camping 14- Security Camping AVENUE 52 6B - BBC 6c - Y2 BBC 6E - Bone Yard Page 21 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan • ADA Parking Lot 6C & 6D Ingress Map 0 From Jefferson O V) D Q F- O AVENUE49 3/17/2011 6 UF./.P.—OD] 1/ENUE 6C 7 8 9 6D 6E AVENUE 51 Q Rq 0�3 il4 �g �a AVENUE 52 W z O Page 22 of 44 • 0 is 2011 Coachella Valley Music & Arts Festival Traffic Plan Day Parking Egress Map To Jefferson 40 To Ave 48 AVENUE 49 Ln 2 T O ig�3L AVENUE 50 004 3/17/2011 AVENUE 51 90 To .. a Jefferson 40y AVENUE 52 r To Jackson Page 23 of 44 � 0 � 0 2011 Coachella Valley Music & Arts Festival Traffic Plan Camping Egress Map 3/17/2011 To Jefferson N To Jefferson N 0 4 AVENUE 50 �4 Lam AVENUE 51 90 AVENUE 52 6A 6C j IN ^ 9 D y IF To Jackson Page 24 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan • COACHELLA 2011- Free Day Parking Sign Posting Posted: 6:00am on Friday, April 15, 2011 Removal: 6:00pm on Sunday, April 17, 2011 FREE DAY PARKING All Parking Lots Open: 9:00am , April 15,16, & 17, 2011 LOCATION FREE DAY PARKING INTERSTATE -10 East of Washington 1-10 off ramp FREE DAY PARKING East of Indio Blvd 1-10 off ramp Drop cones on top of the Indio Blvd. ramp FREE DAY PARKING South east comer at Jefferson & Indio Blvd. On Jefferson Blvd before 48 Ave FREE DAY PARKING West of Jackson 1-10 off ramp INDIO BLVD 1 JEFFERSON FREE DAY PARKING on Indio Blvd. before Jefferson On JEFFERSON - SOUTHBOUND TO AVE 50 FREE DAY PARKING Ave 42 Country Club Dr. FREE DAY PARKING Fred Waring Drive Miles FREE DAY PARKING Augusta Way Westward Ho FREE DAY PARKING Highway 111 • Ave 48 Companion Car Camping Ave 49 20 Ave 50 LOT FULL Madison AVE 50 - EASTBOUND TO MONROE Car Camping Entrance to Lot 2 Shuttle /Taxi i 20 Entrance to Lot 2 LOT FULL Entrance to Lot 5 Entrance to Lot 5 FREE DAY PARKING MADISON - SOUTHBOUND TO AVE 52 20 Entranceto Lot 4A , FREE DAY PARKING Entrance to Lot 7 40 Vista Mountain FREE DAY PARKING Ave 51- Closed for eastbound traffic Entrance to Lot 13A HARD CLOSURE Ave 52 Ave 52 - Southbound - right side of road FREE DAY PARKING Ave 52 - Westbound - right side of road Ave 52 - Eastbound - right side of road FREE DAY PARKING LOCATION • INDIO BLVD - EASTBOUND TO MONROE SIGN Changeable Message Board Changeable Message Board Changeable Message Board Changeable Message Board Changeable Message Board FREE DAY PARKING 3/17/2011 ARROW CONES TYPE III 20 20 50 20 20 20 RIGHT 1 FREE DAY PARKING STRAIGHT 1 FREE DAY PARKING STRAIGHT 1 FREE DAY PARKING STRAIGHT 1 FREE DAY PARKING STRAIGHT 1 FREE DAY PARKING STRAIGHT 1 FREE DAY PARKING STRAIGHT 1 FREE DAY PARKING STRAIGHT 1 FREE DAY PARKING STRAIGHT 1 FREE DAY PARKING STRAIGHT 1 FREE DAY PARKING LEFT 1 FREE DAY PARKING RIGHT 1 Companion Car Camping LEFT 20 1 LOT FULL 1 Car Camping RIGHT 20 1 LOT FULL STRAIGHT 1 FREE DAY PARKING LEFT 20 1 FREE DAY PARKING LEFT 40 1 FREE DAY PARKING STRAIGHT 1 HARD CLOSURE FREE DAY PARKING LEFT 1 FREE DAY PARKING LEFT 1 Parental Pick up / Drop -Off STRAIGHT 1 Parental Pick up / Drop -Off LEFT 1 Parental Pick up / Drop -Off RIGHT 1 SIGN ARROW CONES TYPE III Page 25 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan 3/17/2011 • Burr St Madio St FREE DAY PARKING FREE DAY PARKING STRAIGHT STRAIGHT 1' 1 Madision FREE DAY PARKING STRAIGHT 1 Before Bridge FREE DAY PARKING STRAIGHT 1 Clinton FREE DAY PARKING STRAIGHT 1 Hoover Blvd FREE DAY PARKING RIGHT 1 Fred Waring FREE DAY PARKING STRAIGHT 1 Monroe FREE DAY PARKING RIGHT 60 1 LOCATION SIGN ARROW CONES TYPE III On MONROE - SOUTHBOUND TO AVE 52 Oleander FREE DAY PARKING STRAIGHT 1 Before Bridge FREE DAY PARKING STRAIGHT 1 Fred Waring FREE DAY PARKING STRAIGHT 1 Miles FREE DAY PARKING STRAIGHT 1 Hwy 111 FREE DAY PARKING STRAIGHT 1 Dr. Carreon FREE DAY PARKING STRAIGHT 1 Ave 48 FREE DAY PARKING STRAIGHT 1 Ave 49 FREE DAY PARKING STRAIGHT 1 Ave 49 - westbound to Lot 1 - entrance on the left VIP / ARTIST PARKING RIGHT 20 1 Ave 50 FREE DAY PARKING STRAIGHT 1 Ave 50 - southbound traffic - west side of road Parental Pick-up & Drop -Off LEFT 1 Ave 50 - northbound traffic - east side of road Parental Pcik-up & Drop -Off RIGHT 1 • Lot 6A Lot 6B Staff RV BBC 20 20 Lot 6C ADA /STtAFF PARKING 20 Lot 6D ADA / DAY PARKING 20 Lot 6E - Tads Room Entrance STAFF PARKING 20 Ave 51 FREE DAY PARKING STRAIGHT 1 Ave 51 - Full closure - west bound HARD CLOSURE Pass - La Quinta Ridge Mobile Park FREE DAY PARKING STRAIGHT 1 Before Entrance to Lot 12B - Forum lot FREE DAY PARKING RIGHT 20 1 Entrance to Lot 16 FREE DAY PARKING RIGHT 20 1 Entrance to Lot 16 LOT FULL STRAIGHT 1 Ave 52 FREE DAY PARKING RIGHT 1 On AVE 52 - WESTBOUND TO LOT 13A Entrance to Lot 15A,B,C,& D FREE DAY PARKING RIGHT 20 1 Entrance to Lot 15A,B,C,& D LOT FULL STRAIGHT 1 Clinton - Entrance on left to Lot 14A,B,C, D, & E FREE DAY PARKING RIGHT 20 1 Clinton - Entrance - Lot 11 FREE DAY PARKING RIGHT 20 1 On JACKSON - SOUTHBOUND TO AVE 52 44th Ave FREE DAY PARKING STRAIGHT 1 Market Ave FREE DAY PARKING STRAIGHT 1 Before the Bridge FREE DAY PARKING STRAIGHT 1 Requa Ave FREE DAY PARKING STRAIGHT 1 Hwy 111 FREE DAY PARKING STRAIGHT 1 Dr. Carreon FREE DAY PARKING STRAIGHT 1 Page 26 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan Ave 48 FREE DAY PARKING Ave 50 • FREE DAY PARKING Ave 50 -southbound traffic - west side of road Parental Pickup & Drop-off Ave 50 - northbound traffic - east side of road Parental Pickup & Drop-off Ave 52 FREE DAY PARKING On AVE 52- WESTBOUND TO MONROE STRAIGHT 1 North side of road - westbound traffic FREE DAY PARKING Before Monroe FREE DAY PARKING Past Monroe FREE DAY PARKING On AVE 52 - EASTBOUND TO MADISON LEFT 1 Holloway Drive FREE DAY PARKING Madison FREE DAY PARKING TOTAL COACHELLA FESTIVAL - ON SITE CAMPING SIGN POSTING Posted: 6:OOam on Thursday, April 14, 2011 Removed: 1:00 am on Saturday, April 16, 2011 Directional Signage from 1-10 to Lot 13 A Check -In Toll Booths, located on Madison, North of Ave 52 Westward Ho I,• LOCATION SIGN INTERSTATE -10 STRAIGHT 1 East of Cook St 1-10 off ramp Changeable Message Board East of Washington 1-10 off ramp Changeable Message Board East of Indio Blvd 1-10 off ramp Changeable Message Board Drop cones on top of the Indio Blvd. ramp STRAIGHT 1 West of Monroe Blvd 1-10 off ramp Changeable Message Board South east comer at Jefferson & Indio Blvd. Changeable Message Board On Jefferson Blvd before 48 Ave Changeable Message Board INDIO BLVD I JEFFERSON LEFT 1 on Indio Blvd. before Jefferson Festival On -Site Camping r RIGHT 1 On JEFFERSON - SOUTHBOUND TO AVE 50 Ave 42 i Country Club Dr. ; Fred Waring Drive Miles ; Augusta Way Westward Ho Highway 111 Ave 48 Ave 49 Ave 50 Drop cones on southeast comer on Ave 50 & Jefferson Blvd Madison MADISON - SOUTHBOUND TO AVE 52 3/17/2011 STRAIGHT STRAIGHT RIGHT LEFT RIGHT STRAIGHT STRAIGHT STRAIGHT STRAIGHT STRAIGHT 530 ARROW CONES 20 20 20 50 20 20 20 RIGHT 1 1 1 1 1 1 1 1 TYPE III E Festival On -Site Camping STRAIGHT 1 Festival Onsite Camping STRAIGHT 1 Festival Onsite Camping STRAIGHT 1 Festival Onsite Camping STRAIGHT 1 Festival Onsite Camping STRAIGHT 1 Festival Onsite Camping STRAIGHT 1 Festival On Site Camping STRAIGHT 1 Festival Onsite Camping STRAIGHT 1 Festival On Site Camping STRAIGHT 1 Festival Onsite Camping LEFT 1 200 Festival On Site Camping RIGHT 1 Page 27 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan 3/17/2011 Page 28 of 44 Ave 51 - Closed for eastbound traffic Road Closed to thru Traffic STRAIGHT 20 3 • Vista Mountain Trail - west side No Festival Access STRAIGHT 1 Entrance to Lot 13A - Toll Booth Check -In Festival onsite Camping LEFT 40 1 Ave 52 20 -Type 1 60 AVE 50. EASTBOUND TO MONROE Hjorth Road Closed to thru Traffic STRAIGHT 1 'closed for eastbound traffic - @Noon (2) Type 1 & (2) Type III 2 Left Tum Only - Type 1 No Festival Access STRAIGHT Monroe Road Closed to thru Traffic STRAIGHT 1 'closed for eastbound traffic - @Noon (2) Type 1 & (2) Type III 2 No Festival Access STRAIGHT LOCATION SIGN ARROW CONES TYPE III HJORTH ST - Ave 49 SOUTHBOUND Hjorth St, & Geranium Ave No Festival Access STRAIGHT 1 Ave 49 & Violet No Festival Access STRAIGHT 1 On MONROE - SOUTHBOUND TO AVE 52 Oleander Festival Onsite Camping STRAIGHT 1 Before Bridge Festival Onsite Camping STRAIGHT 1 Fred Waring Festival Onsite Camping STRAIGHT 1 Miles Festival Onsite Camping STRAIGHT 1 Hwy 111 Festival Onsite Camping STRAIGHT 1 • Dr. Carreon Festival Onsite Camping STRAIGHT 1 Ave 48 Festival Onsite Camping STRAIGHT 1 Ave 49 Festival Onsite Camping STRAIGHT 1 Ave 50 Festival OnSfte Camping STRAIGHT 1 Ave 51 Festival Onsite Camping STRAIGHT 1 Ave 51 - Full closure - west side of road Road Closed to Thru Traffic 4 La Quinta Ridge Mobile Park No Festival Access RIGHT 1 Ave 52 Festival Onsite Camping RIGHT 1 On AVE 52 - WESTBOUND TO LOT 13A Clinton Fesitval Onsite Campinog STRAGHT 1 Entrance to Lot 13A - Toll Booth Check -In Fesitval Onsite Campinog RIGHT 1 Madison Fesitval Onsite Campinog RIGHT 1 On JACKSON - SOUTHBOUND TO AVE 52 44th Ave Festival Onsite Camping STRAIGHT 1 Market Ave Festival On -Site Camping STRAIGHT 1 Before the Bridge Festival Onsite Camping STRAIGHT 1 Requa Ave Festival Onsite Camping STRAIGHT 1 Hwy 111 Festival Onsite Camping STRAIGHT 1 Dr. Carreon Festival Onsite Camping STRAIGHT 1 Ave 48 Festival Onsite Camping STRAIGHT 1 Ave 50 Festival Onsite Camping STRAIGHT 1 • Ave 52 Festival Onsite Camping RIGHT 1 Page 28 of 44 � 0 19 10 2011 Coachella Valley Music & Arts Festival Traffic Plan On AVE 52- WESTBOUND TO MONROE North side of road -westbound traffic Before Monroe Past Monroe Ito) MI COACHELLA FESTIVAL - WRISTBAND SIGN POSTING Posted: 6:OOam on Thursday, April 14, 2011 Removed:10:00pm on Sunday, April 18, 2011 On Jefferson - Country Club Drive On Jefferson - Westward He On Jefferson - Ave 48 On Washington - east of Jefferson Blvd On Monroe - Fred Waring On Monroe - South of Hwy 111 On Ave 52 - eastbound Holloway Dr LOCATION INDIO BLVD I JEFFERSON on Indio Blvd. before Jefferson On JEFFERSON • SOUTHBOUND TO AVE 50 Ave 42 Country Club Dr. Fred Waring Drive Miles Augusta Way Westward Ho Highway 111 Ave 48 Ave 49 Ave 50 Madison JEFFERSON - SOUTHBOUND TO AVE 52 Pomelo AVE 52 - EASTBOUND TO MADISON Via Roble Madison MADISON - SOUTHBOUND TO AVE 52 Ave 51 & Vista Mountain Trail - west side of road Entrance to Lot 13A - Toll Booth Check -In Ave 52 AVE 50 - EASTBOUND TO MONROE Hjorth 3/17/201 f Festival On -Site Camping STRAIGHT 1 Festival Onsite Camping STRAIGHT 1 Festival Onsite Camping STRAIGHT 1 490 56 Changeable Message Board Changeable Message Board Changeable Message Board Changeable Message Board Changeable Message Board Changeable Message Board Changeable Message Board SIGN WRISTBAND REQUIRED ARROW TYPE III RIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED LEFT 1 WRISTBAND REQUIRED RIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED LEFT 1 WRISTBAND REQUIRED LEFT 1 WRISTBAND REQUIRED STRAIGHT 1 Cones 20 20 20 20 20 20 20 Page 29 of 44 I] � 0 1E 2011 Coachella Valley Music & Arts Festival Traffic Plan Lot 2 Lot 5 LOCATION On MONROE - SOUTHBOUND TO AVE 52 Oleander Before Bridge Fred Waring Miles Hwy 111 Dr. Carreon Ave 48 Ave 49 Ave 50 Ave 51 La Quinta Ridge Motile Park Ave 52 On AVE 52 - WESTBOUND TO LOT 13A Clinton Entrance to Lot 13A - Toll Booth Check -In Madison On JACKSON - SOUTHBOUND TO AVE 52 44th Ave Market Ave Before the Bridge Requa Ave Hwy 111 Dr. Carreon Ave 48 Ave 50 Ave 52 On AVE 52- WESTBOUND TO MONROE North side of road - westbound traffic Before Monroe Past Monroe TOTAL WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 SIGN ARROW TYPE III WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED RIGHT 1 WRISTBAND REQUIRED RIGHT 1 WRISTBAND REQUIRED STRAGHT 1 WRISTBAND REQUIRED RIGHT 1 WRISTBAND REQUIRED RIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED RIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 WRISTBAND REQUIRED STRAIGHT 1 48 3/17/2011 140 Page 30 of 44 El Coachella - Passes This year we've introduced a new high security wristband. Your wristband contains a number of advanced state of the art security features and EVERY WRISTBAND WILL BE SCANNED upon entry to camping and the festival grounds. • Everyone in your vehicle must have a wristband properly applied on their RIGHT wrist prior to arriving in Indio. • You will not be allowed within one mile of the perimeter of the venue without your wristband properly applied on your wrist. • Police check points will vary from one quarter mile to one mile outside of the festival perimeter. Please have your wristbands properly applied on your wrist prior to your departure to the festival. • You cannot pass through the police vehicle checkpoints without your wristband properly applied on your wrist. April 15-17, 2011 Enjoy the ride, take a shuttle * All ages welcome. * General festival parking is free. * Please Carpool * Children 5 and under are free. * Festival gates open at 11am each day * Rain or shine. * No refunds or exchanges or cancellations. * Line up subject to change. * All.patrons subject to search. Have more questions? Please read the Festival Rules / FAO page for complete event rules and answers to questions. http://www.coachella.com/tickets Page 1 of 2 • You cannot board a hotel shuttle without a wristband properly applied on your wrist and shuttle pass. • You cannot walk or bike to the festival site without a wristband properly applied on your wrist • Wristbands are required at all times on festival grounds, you will be subject to ejection with no refund if you take off or tamper with your wristband for any reason. If you have an issue with your wristband please immediately report to security or customer service. • All Wristbands will be checked for proper application by staff. • A person in possession of a wristband which been tampered with or altered in anyway is subject to ejection from the festival grounds without refund. • Do not subject your sensitive RFID wristband to the following fire, cutting, excessive twisting, pulling, stretching or customization. • To recap, prior to arriving at the venue, wristbands must be properly applied on your wrist in order to pass through all police checkpoints surrounding the event by vehicle, bicycle or on foot. • COMPLETE instructions about proper wristband application will be emailed to the original purchasers email address and also be included with the shipped wristbands. Find Ticketmaster Charge by Phone numbers HERE Ticketmaster Customer service HERE For help with LAYWAY orders, please contact HERE TICKETS plus HOTEL and/or SHUTTLES PASSES OR TRAVEL PACKAGES: Please visit: a i VAIIEV MUM TAAVEL Find a Hotel - CLICK HERE P: 1,Estas viajando de Mexico? R: Tenemos la solucion para ti. 3/17/2011 • 0 0 INGRESS Page 1 of I JEFFERSON -ST. FIC IE AVE. 50 file`//CADocuments and. Settings\rlavalle\My Documents\mise 11 coneert\INGRESS.vsd 2/22/2.011 Page 1 of 1 EGRESS a a ° BARRICADES 6 a JEFFERSON ST. aa, ,TRAFFIC CONE .• BARRICADE AVE. 50 file:HCADocuments an i nral C�tti„Rc\Te,,,.,...• .-., i.., . .. r.:t__ rrnrn • • • 2011 Coachella Valley Music & Arts Festival Traffic Plan 3/17/2011 Page 31 of 44 L4 � 0 I* 10 2011 Coachella Valley Music & Arts Festival Traffic Plan X72' WATER BARRICADE '± fiC�SOR BARRICADE > -�(r LARGE 9ARRK%ADE OTRAFFIC CONE No j � �F T. � T - 3/17/2011 AVENUE 50 Page 33 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan • > ao� ffnwm� x x • • 3/17/2011 IUL0Z-------------------- Page 34 of 44 � 0 10 2011 Coachella Valley Music & Arts Festival Traffic Plan I =-- 3/17/2011 X - Y I• ""'14r'�D Page 35 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan I* Y 56�e s ■ 3/17/2011 Page 36 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan �7r WATER BARRICAD $SCISSOR BARRICADE >---OOP LARGE BARRIO" O RAFFIC GONE 3/17/2011 -- 711V Iw Ilk I"k -VI'm Alk Page 37 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan -1 L_J glut ((lil �t �i jt•ai ���ii 1��1] 3/17/2011 Page 38 of 44 j NOUTBOUND Z m7Z' WATER BARRICAD $SCISSOR BARRICADE 0' LARGE BARRIGIDE MTRAFFIC CONE -1 L_J glut ((lil �t �i jt•ai ���ii 1��1] 3/17/2011 Page 38 of 44 • r U1 2011 Coachella Valley Music & Arts Festival Traffic Plan 3/17/2011 Page 39 of 44 � 0 I* 2011 Coachella Valley Music & Arts Festival Traffic Plan 3/17/2011 �® �' v ` a a AVENUE 52 J S S o ❑ OUB Page 40 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan 1 LSI x x x x -x c: �• 3/17/2011 Page 41 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan 3/17/2011 • OUrBOLIND m72' WATER BARRICADE $1zCLSt�R BARRICADE —(1 Q LARGE BARRICADE C$IRAFFIC COIF I* r: UXI DROP OFF AVENUE 50 Page 42 of 44 0 � 0 r + 2011 Coachella Valley Music & Arts Festival Traffic Plan 'ryI1JV�, 1 ' a �IIyOB191FWItlDADfi .. � � � �j E101i1IC�OC ' i . pWIR1CCOIZDCOE . 4 X�� x 3/17/2011 Page 43 of 44 2011 Coachella Valley Music & Arts Festival Traffic Plan mrar�em�e 10 � 9 3/17/2011 Page 44 of 44 2/24/11 To Whom It May Concern: This letter confirms that the City of Indio is aware and knowledgeable of the upcoming Big 4 Music Festival taking place at the Empire Polo Club on April 23, 2011. Our logistics team is working closely with the promoter, Goldenvoice, to ensure a safe and enjoyable event. If you have questions, please feel free to contact me. • Sincerely, Jim Curtis City of Indio Human Services Manager 760-391-4174 jcurtis@indio.org I L4 AMENDMENT TO SPECIAL EVENTS AGREEMENT Big 4 Festival Saturday, April 23, 2011 THIS AMENDMENT TO SPECIAL EVENTS AGREEMENT ("AMENDMENT'), made and entered into this _ day of February, 2011, between and among the CITY OF INDIO, a Califomia municipal corporation hereinafter referenced as "City" on the one hand, and GOLDENVOICE, LLC, a California limited liability company, hereinafter referenced as "Contractor/Promoter": RECITALS WHEREAS, City and Contractor/Promoter entered into that certain Special Events Agreement ("Agreement"), approved by the City Council of the City of Indio on December 1, 2010, whereby Contractor/Promoter will present the Coachella Valley Music and Arts Festival on Friday, April 15, 2011 through and including Sunday, April 17, 2011 and the Stagecoach California's Country Music Festival on Saturday, April 30, 2011 through and including Sunday, May 1, 2011; and WHEREAS, the Agreement, a public record maintained by the City Clerk of the City of Indio reflects the details of how City will provide public safety and other services at these special events; and WHEREAS, the City and Contractor/Promoter have determined that it is in their mutual interest for Contractor/Promoter present a third special event during the period between Coachella and Stagecoach; and • WHEREAS, Contractor/Promoter has planned the "Big 4 Festival" to take place on Saturday, April 23, 2011 between the hours of 2 p.m. and 11 p.m., with musical performances to commence at 4.00 p.m.; and WHEREAS. City and Contractor/Promoter agree that except as otherwise provided herein, the same terms and conditions of approval reflected in the Agreement shall also apply to the Big 4 Festival; and WHEREAS, in light of the Agreement's terms and conditions and the provisions of this AMENDMENT, City has agreed to provide a special event permit for the Big 4 Festival. AMENDMENT NOW, THEREFORE, for and in consideration of the promises and mutual covenants and conditions hereafter stated, the respective parties hereto agree as follows: I. All Terms and Conditions of Approval Affirmed, Definitions. City and Contractor/Promoter have reviewed the Agreement and hereby agree and affirm that (i) except as otherwise specified herein, all provisions of the Agreement shall apply to the Big 4 Festival, (ii) all defined terms reflected in the Agreement shall be utilized herein, (iii) the Big 4 Festival shall be a Special Event per the Agreement. Page 1 of 3 Amendment to Special Events Agreement • Big 4 Festival 2011 749419.2 �, • II. Operations and Incident Plans. The Big 4 Festival shall have its own Operations Plan and Incident Plan, prepared, maintained, changed, and reflecting information in accord with the Agreement's requirements for Special Events. III. Event Services. City shall deliver and Contractor/Promoter shall receive and cooperate with Event Services for the Big 4 Festival in accord with the Agreement. Billing and payment for Event Services for the Big 4 Festival shall be in accord with the Agreement. IV. Estimated Invoice. The City shall transmit to the Contractor/Promoter, within thirty (30) days of this AMENDMENT's approval by the City Council, an estimated invoice that details all reasonably anticipated Event Personnel, equipment, supply, transportation, and other costs for Event Services to be performed under this AMENDMENT including the value of the In -Kind Consideration (as defined below) including: (a) the estimated number of Event Personnel to be provided throughout the Big 4 Festival, including the hours of deployment, (b) the prevailing billing rates, (c) any additional equipment required or supplied, and (d) any additional requirements for which there is a charge to Contractor/Promoter including all pre- and post -Special Event planning (the "Estimated Invoice"). The costs indicated in the Estimated Invoice are estimates only. Contractor/Promoter agrees that City may assess additional charges for additional Event Personnel, supplies or equipment utilized, and such damage to uniforms or property that directly relates to Event Services, including but not limited to response to any emergency that arises from or relates to the Bog 4 Festival. Provided that Contractor/Promoter executes and provides a true and correct executed copy of this AMENDMENT to City on January 26, 2011, City agrees to ensure this AMENDMENT is sent to City Council for approval on February 2, 2011. V. Deposit. Contractor/Promoter shall deposit a sum of one hundred seventy-five thousand • dollars ($175,000.00) with the City concurrent with Contractor/Promoter's Deposit made per the Agreement. This sum is anticipated to be sufficient to cover all reasonably anticipated costs of the Big 4 Festival. Contractor/Promoter's payment of actual costs of Event Services rendered by the City for the Big 4 Festival covered by this AMENDMENT will be drawn from this Deposit. is VI. In -Kind Consideration. As further and separate consideration, above and beyond that specified, Contractor/Promoter shall provide the City of Indio, through the City's "Agency Head" per the City of Indio Ticket Distribution Policy adopted by the City Council on April 1, 2009 via Resolution No. 9352 (the "Tickets Policy) with complimentary admission and parking tickets/passes as follows (the "In -Kind Consideration"): (i) twenty-five (25) general admission passes for the Big 4 Festival, (ii) fifteen (15) "V.I.P" weekend passes for the Big 4 Festival, (iii) ten (10) non -transferable backstage (or equivalent) weekend passes for the Big 4 Festival, (iv) six (6) non -transferable production (or equivalent) weekend wristbands for the Big 4 Festival for City officials providing Miscellaneous Services, and (v) ten (10) "V.I.P." parking passes for the Big 4 Festival. All such tickets/passes shall be distributed, used and subject to disclosure in strict accord with the Tickets Policy. In addition, Contractor/Promoter shall provide working passes to those IPD and Cal Fire personnel providing Supplemental Services and Fire Services at the Big 4 Festival pursuant to its Operations Plan and Incidental Plan. Any resale of Big 4 Festival tickets or passes provided hereunder is prohibited and any use of working passes by parties not working at the Big 4 Festival is prohibited. 749419.2 Page 2 of 3 .Amendment to Special Events Agreement Big 4 Festival 2011 0' I • VII. Integration, Modification and Waiver. This writing embodies the whole of the AMENDMENT. Time is of the essence of this AMENDMENT and every act to be performed herein. There are no oral or other agreements between the parties other than those expressed herein. No addition or variation of the terms of this Agreement shall be valid unless made in writing and signed by both parties. No waiver of any term or condition of this AMENDMENT shall be a continuing waiver thereof. • VIII. Special Events Permit Issued, Conditions of Approval Incorporated. By its execution of this AMENDMENT, City confirms that the Contractor/Promoter has been issued a special events permit for the Big 4 Festival, and that subject to the terms and conditions of this AMENDMENT, the Contractor/Promoter has the full legal right to hold the Big 4 Festival without the requirement of obtaining any other consents or permits from the City or any of its various commissions an/or committees. The Special Event permit "Conditions of Approval' attached to the Agreement shall not apply to the Big 4 Festival. See attached Special Event permit "Conditions of Approval' incorporated herein by this reference as "Attachment A." IN WITNESS WHEREOF, the parties by their duly authorized officers have caused these presents to be subscribed on the day and year first above written. THE CITY•INDIO By: C:Z�Z, Dan Martinez, City Manage Date: February - / , 2011 INDIO POLIQE DEPARTMENT rad Ramos, Chief of Police Date: February 01 , 2011 7494 19.2 CONTRACTOR/PROMOTER By: 4�� Paul Tollett, Authorized Agent, Goldenvoice, LLC Date: February , 2011 Page 3 of 3 Amendment to Special Events Agreement Big 4 Festival 2011 • ATTACHMENT A Conditions of Approval' (Big 4 Festival) 1, Gates to the Venue will open at 2:00 p.m., and performances shall commence at 4:00 p.m. and conclude at 11:00 p.m. on the date of the Big 4 Festival. 2. At no time during the Big 4 Festival shall more than seventy-five thousand (75,000) persons, including Event Personnel, Contractor/Promoter personnel, artists, complimentary persons, vendors, and patrons, be present at the Venue. In effect, this figure represents the maximum all-inclusive capacity of the Venue for the Big 4 Festival. 3. Adequate dust control measures shall be implemented in all Venue parking areas to the satisfaction of the Public Works Director and in full compliance with applicable South Coast 4 Air Quality Management District Standards. Contractor/Promoter shall pre -water all Venue parking areas prior to the commencement of each Special Event. Water shall be applied continuously to portions of Venue parking areas during the Big 4 Festival by means of water I trucks as follows: water shall be applied to maintain visible moisture on the soil surface and a minimum of one (1) two thousand (2,000) gallon water truck shall be required to treat each four (4) acres of Venue parking area per hour. Following the conclusion of the Special Events, if necessary for dust control, Contractor/Promoter shall re -vegetate or chemically stabilize all Venue parking areas. If a chemical stabilizing dust suppressant is used in lieu of re -vegetation, it shall be applied in concentrations consistent with the suppressant manufacturer's specification. • 4. The Contractor/Promoter shall coordinate with City to implement all recommended traffic and public safety measures for the Big 4 Festival including street closures, parking lot ingress/egress, and other public safety measures as may be required throughout the duration of the Big 4 Festival by the Chief of Police or designee. 5. Alcoholic beverages will be sold in accord with the rules and regulations set forth by the Department of Alcohol Beverage Control (the "ABC"). Contractor/Promoter shall forward a true and correct copy of the ABC license for the Big 4 Festival to IPD no less than ten (10) days before the Big 4 Festival. 6. In addition to the ABC requirements, in the event that ABC requires that Contractor/Promoter have a "Beer Garden": a. Each "Beer Garden" location shall be fenced with six foot (6) fencing and shall have a separate entrance and exit. b. Each entrance and exit shall be staffed by private security. c. ABC approved alcoholic beverages shall be sold in plastic/paper cups only. ' Incorporated by reference in Amendment to Special Events Agreement, all defined/capitalized terms herein derive from Amendment, i.e., from Agreement for Stagecoach and Coachella 2011. Attachment A — Conditions of Approval Big 4 Festival 2011 Page 1 of 4 0 749419.2 0 . T • 7. In the event that Contractor/Promoter wishes to reduce the number of uniformed private E security staff agreed to with the Chief of Police pursuant to the security plan by ten percent (10%) or more, it shall consult with the Chief of Police or his designee. 8. In the event that Contractor/Promoter wishes to reduce the number of approved emergency medical services event staff agreed to with Cal Fire's Division Chief pursuant to the emergency medical services plan by ten percent (10%) or more, it shall consult with Cal Fire's Division Chief or his designee. 9. The following items and/or activities will be strictly prohibited at the Big 4 Festival: a. Large backpacks or similar bags, b. Weapons, c. Narcotics, contraband, or related paraphernalia 10. The Contractor/Promoter agrees to provide and place a number of signs mutually agreed upon by the Parties at each Venue entrance and each parking area, specifying at a minimum, the following rules: a. All persons and their property are subject to search prior to entering the Big 4 Festival. b. No large backpacks or similar bags allowed in the Venue c. No Loitering in the Parking Lots (attempt to minimize "tailgate parties") 11. The Contractor/Promoter and his/her contracted service providers agree to enforce the • following rules in the performance area of the Venue: a. No tents b. No sleeping bags or large beach towels c. No cooking or other use of open flames d. No outside alcohol allowed to be brought into the licensed portions of the Venue e. No contraband or illicit drugs f. No dust masks g. No Vicks Vapor Rub or similar pharmaceuticals h. No flags i. No item that may reasonably be deemed by law enforcement personnel to be a hazard or potential danger. to the safety of any person at the Venue. Enforcement of this rule shall commence with verbal notice being given to a Liaison. 14. Contractor/Promoter will supply a list of vendors that will be at the.Venue and in the parking areas during the Big 4 Festival. Contractor/Promoter shall insure that each such vendor has a City Itinerant Business License, no later than Wednesday, April 6, 2011; For purposes of this condition 14, a "vendor" shall include any business, organization, person or entity that sells, offers, gives, trades or buys anything. This includes, but is not limited to services, products, and food/drink items. The concession company operating at the Empire Polo Field grounds (F&B Associates, Inc. d/b/a Best Beverage Catering) is exempt from this requirement. Attachment A — Conditions of Approval Big 4 Festival 2011 Page 2 of 4 • 749419.2 Z)' I• 15. The Contractor/Promoter will supply a list of art/exhibit Big 4 Festival displays and- a complete description of said displays to IPD, City of Indio Building & Safety Division and Cal Fire no later than Wednesday, April 6, 2011. 16. In an effort to minimize noise complaints, the Contractor/Promoter agrees to the following noise requirements, and warrants that it bears full responsibility for compliance, during the Big 4 Festival, with noise arising at the Venue and the City's noise restrictions in relation thereto: a. The noise, music, and/or combined sound generated in any location within the Venue, may not exceed one hundred (100) decibels. Three (3) points of measurement may be used to gather decibel readings. Decibel readings may be taken by handheld digital decibel meter at the intersections of Monroe St. and Avenue 50, Monroe St. and Avenue 51, and Avenue 50 and Madison St. b. If a decibel reading indicates that this threshold has been exceeded, City. shall contact Skip Paige, Bill Fold or a designee as identified by Contractor/Promoter to City, and instruct, him/her to lower the music or sound until it falls to one hundred (100) decibels or less. c. If. any subsequent decibel reading, after City's initial contact with Skip Paige, Bill Fold or a designee as identified by Contractor/Promoter to City, indicates that a continuing or recurring decibel reading violation exists, the Contractor/Promoter shall immediately, upon receipt of City notification of said continuing or recurring • violation, lower the sound or noise emanating from the Venue as follows: (i) second (2nd) violation - 85 decibels, (ii) third (3td) violation — 80 decibels, (iii) fourth (4`h) violation — 75 decibels, etc. In the event that City determines that a continuing decibel reading violation exists, City shall gather a new decibel reading every fifteen (15) minutes until the termination of the violation in question. 17. In the event of a continuing decibel reading violation wherein the permissible music/noise level is reduced to fifty (50) decibels, i.e., upon the ninth (e) violation, Contractor/Promoter shall be deemed to have failed to control music/noise in good faith,; and City shall have the absolute right to immediately terminate the Big 4 Festival with no liability. 18. The Contractor/Promoter shall develop and implement a shuttle' plan providing for the transportation of a minimum of fifteen thousand (15,000) people; for the Big 4 Festival. Shuttle transportation shall be at the Contractor/Promoter's expense, and shall be to and from hotels and off site parking areas to the Venue via mutually agreed routes. 19. The Contractor/Promoter agrees to provide a security plan, an emergency medical services plan, a parking plan, a waste plan, and a shuttle plan to the City of Indio Special Events Office and the IPD at least forty five (45) days prior to the Big 4. Festival, as applicable. Contractor/Promoter and City shall meet and confer not less than; thirty (30) days prior to Attachment A — Conditions of Approval Big 4 Festival 2011 Page 3 of 4 • 749419.2 f. T • the Big 4 Festival to resolve any disagreements as to the scope or nature of the plans submitted in accord herewith. Each of the parties warrants to the other that it shall resolve any such disagreements, to the parties' mutual satisfaction, not less than one (1) week prior to the Big 4 Festival. Contractor/Promoter will include with its submission of these plans a clear Venue map reflecting the intended use of each distinct area within the Venue that has been accepted by the City. • Attachment A — Conditions of Approval Big 4 Festival 2011 Page 4 of 4 0 749419.2 • • • 2011 Big 4 Traffic Plan � 0 2011 Big 4 Festival Traffic Plan Table of Contents 3/17/2011 1. PURPOSE..........................................................................................................................................4 2. ROAD CLOSURES............................................................................................................................. 4 2.1 Ave 49........................................................................................................................................ 4 2.2 Ave 50..............................:......................................................................................................... 4 2.3 Ave 51........................................................................................................................................ 4 2.4 Hjorth St.....................................................................................................................................4 2.5 Madison St.................................................................................................................................4 3. PRIMARY INGRESS ROUTES.......................................................................................................... 5 3.1 Jefferson St/Indio Blvd............................................................................................................ 5 3.2 Monroe St..................................................................................................................................5 3.3 Jackson St...................................................................................................................................5 3.4 Hjorth St.....................................................................................................................................5 3.5 Madison St.................................................................................................................................6 3.6 Ave 49................................................................................................................................:....... 6 3.7 Ave 50........................................................................................................................................ 6 3.8 Ave 51.......................................................................:................................................................ 6 3.9 Ave 52........................................................................................................................................ 6 3.10 Washington St................................................................................................................... 6 • 4. SHUTTLE BUS/TAXI/PARENT PICK UP ROUTES........................................................................... 6 4.1 Shuttle Buses................................................................................:........................................... 6 4.2 Ave 50 Taxi/Parent Drop Off.................................................................................................. 6 4.3 Ave 50 Lot #2 Taxi Drop Off.................................................................................................... 6 4.4 Ave 52 Taxi Drop Off................................................................................................................ 7 5. PARKING OPERATIONS................................................................................................................... 7 5.1 Entry into Parking Lots.............................................................................................................7 6. PARKING OPERATIONS TIMELINE................................................................................................. 8 7. ADA DAY PARKING.......................................................................................................................... 8 8. STAFF AND EMPLOYEE PARKING................................................................................................... 8 9. DAY PARKING................................................................................................................................... 8 9.1 Lots #4 and 12...........................................................................................................................8 9.2 Lots #7, 10 and 13................................................................................................................... 8 9.3 Lots #8, 14, 15 and 16............................................................................................................. 8 9.4 Lots #12A and 12B................................................................................................................... 8 10. DAY PARKING EGRESS..................................................................................................................... 9 10.1 Lot#3.................................................................................................................................. 9 10.2 Lot#4..................................................:.................................................................................9 10.3 Lot#5....................................................................................................................................9 Page 2 of 18 2011 Big 4 Festival Traffic Plan • Table of Contents (cont) • • 3/17/2011 10.4 Lot#6.................................................................................................................................. 9 10.5 Lot#7.................................................................................................................................. 9 10.6 Lot#8.................................................................................................................................. 9 10.7 Lot#10................................................................................................................................ 9 10.8 Lot#11................................................................................................................................ 9 10.9 Lot#12A/B..........................................................................................................................9 10.10 Lot#13.................................................................................................................................9 10.11 Lot#14.................................................................................................................................9 10.12 Lot#15.................................................................................................................................9 10.13 Lot#16..................................................................:..............................................................9 11. DAY PARKING INGRESS MAP........................................................................................................ 10 12. ARTIST LOT #3 INGRESS MAP........................................................................................................ 11 13. DAY PARKING EGRESS MAP.......................................................................:...................................12 14. TRAFFIC SIGNAGE OPERATIONS................................................................................................... 13 Page 3 of 18 • r -I LJ • 2011 Big 4 Festival Traffic Plan 1. PURPOSE: 3/17/2011 The purpose of this plan is to identify the primary routes of travel to ensure that vehicle traffic flow from the I-10 freeway to the parking lots of the 2011 Big 4 Festival. This plan will include the routes of travel for both ingress and egress, signage placed along the routes, and ultimately the parking of vehicles. We anticipate approximately 90% of the traffic to come via the 10 Freeway eastbound. This traffic plan will define the off -ramps, streets, signs, and procedures that will be .put in place to move vehicular traffic at the optimum pace. We estimate the majority of the vehicular traffic arriving between 9:00 a.m. and 4:00 p.m. on the day of the festival. 2. ROAD CLOSURES: Roadways around the Empire and Eldorado Polo Grounds will be closed to thru traffic at various times throughout the event days. Some roadways will be temporarily changed to One -Way during peak traffic hours. The roadways around the event will be manned by law enforcement officers, security personnel, traffic personnel and parking personnel to assist with the control of the roadways. Residents affected by the road closures will be allowed access with the appropriate resident passes. 2.1. Ave 49: West of Monroe to Braley St will be closed to thru traffic beginning Saturday April 23, 2011 at 1100 hours and ending Sunday April 24, 2011 at 0100 hours. 2.2. Ave 50: West of Jackson to Monroe will be closed to thru traffic beginning Saturday April 23, 2011 at 1100 hours and ending Sunday April 24, 2011 at 0100 hours. West of Monroe to Hjorth will be closed to thru traffic beginning Saturday, April 23, 2011 at 1100 hours and ending Sunday, April 24, 2011 at 0400 hours. West of Hjorth to Madison will be closed to thru traffic beginning Saturday, April 23, 2011 at 1100 hours and ending Sunday, April 24, 2011 at 0100 hours. 2.3. Ave 51: Between Monroe and Madison will be closed to thru traffic beginning Saturday, April 23, 2011 at 0900 hours and ending Sunday, April 24, 2011 at 0100 hours. 2.4. Hjorth St: South from Ave 49 to Ave 50 will be closed to thru traffic beginning Saturday, April 23, 2011 at 1100 hours and ending Sunday, April 24, 2011 at 0100 hours. This road will have several areas open to traffic during school hours. 2.5. Madison St: South of Ave 49 to Ave 50 to thru traffic beginning Saturday, April 23, 2011 at 1100 hours and ending Sunday, April 24, 2011 at 0100 hours. Page 4 of 18 2011 Big 4 Festival Traffic Plan 3/17/2011 • 3. PRIMARY INGRESS ROUTES: 3.1. I-10 & Jefferson St/Indio Blvd Exit: Event traffic travelling east on Interstate 10 will be directed to exit the Jefferson St/Indio Blvd exit. Signs will direct travel onto southbound Jefferson St from Indio Blvd. Directional signs will placed on Jefferson St indicating the route for event traffic. Once traffic reaches Ave 48, further directional signs will direct event traffic to merge into the two far left lanes and thru traffic to keep to the right. Once vehicles reach Ave 49 there will a cone pattern established at the Ave 50 turn pocket. This pattern will establish two lanes turning eastbound onto Ave 50 and directed to the event parking lots. 3.1.1. Alternate Route: In the event of a traffic back up on Jefferson St, the assigned traffic units will be notified to direct the vehicles at Indio Blvd and Jefferson St to continue eastbound on Indio Blvd to Hoover St. They will then be directed south on Hoover to Monroe St. The vehicles will then be merged into the southbound Monroe St traffic and directed to the event parking lots. 3.1.2. Alternate Route: If the traffic is backed up on Jefferson St past Ave 49, the vehicles will be directed to continue southbound on Jefferson St to Ave 52 where they will be directed to turn eastbound onto Ave 52 and directed to the event parking lots. • 3.1.3. Alternate Route: If traffic exiting the Jefferson St/Indio Blvd exit backs up onto the freeway, signs will be changed to direct traffic to exit Monroe St. Once the traffic back up is alleviated, the Jefferson St route will be returned to normal. 3.2. I-10 / Monroe St Exit: Event traffic travelling east or west on I-10 will be directed to exit and turn southbound on Monroe. Directional signs will be placed on Monroe indicating the route for event traffic. Event traffic reaching Ave 48 will be directed southbound to the event parking lots. Event traffic having VIP Parking Passes will be directed to turn west on Ave 49 and directed to the event parking lot, all other traffic will be directed south to the event parking lots. 3.3. I-10 / Jackson St Exit: Event traffic travelling west on I-10 will be directed to exit and turn southbound on Jackson St. Directional signs will be placed along Jackson St indicating the route for event traffic. All event traffic on Jackson St will be directed to Ave 52 where they will turn westbound and be directed to the event parking lots. 3.4. Hjorth St: Hjorth St will be utilized as a Shuttle/Taxi Route, residential traffic, Production Vehicles and vehicles with an Artist Pass (Lot #3). Southbound Hjorth St will be closed at Ave 49 to event traffic unless they possess a Production Pass or are a shuttle/taxi. Vehicles with an Artist Pass will be directed west on Ave 49 to the event parking lot. • Page 5 of 18 2011 Big 4 Festival Traffic Plan 3/17/2011 . 3.5. Madison St: Madison St southbound, will be closed at Ave 49 to thru traffic. Residents possessing a Resident Pass will be allowed access. Northbound Madison St from Ave 52 will also be closed to thru traffic. Eastbound event traffic from Jefferson St will be directed south on Madison and into the event parking lots. 3.6. Ave 49: Ave 49 will be closed to eastbound thru traffic at Braley Court. Residents possessing a Resident Pass will be allowed access. Event traffic that possess a VIP (Lot #1) pass will be allowed access from Monroe St. Event traffic that possess an Artist (Lot #3) pass will be allowed access from Hjorth St. Event traffic will be directed into the event parking lots. 3.7. Ave 50: Ave 50 westbound will be closed at Jackson St to thru traffic. Residential traffic, Taxicabs and Parents dropping off attendees will be allowed. No traffic will be allowed onto Monroe St from westbound Ave 50. Ave 50 from Madison St to Monroe St will be closed to all thru traffic. Shuttle/Taxi vehicles will be allowed from Hjorth St and Ave 50 eastbound to the entrance of Lot #2 only. Ave 50 Resident Passes will be allowed on Ave 50 between Madison St and Monroe St. Event Production vehicles will also be allowed on Ave 50. 3.8. Ave 51: Ave 51 at Madison St will be closed to all traffic. Ave 51 at Monroe St will be open to Production Vehicles and vehicles with an Ave 51 Pass. • 3.9. Ave 52: Ave 52 between Monroe St and Madison St will have all of the turn pockets closed off with barricades. Event traffic coming from Monroe St, Madison St and Jefferson St will be directed into the event parking lots. 3.10. Washington St: Event traffic travelling east on I-10 and exit Washington St or if they are coming from other areas and they choose to utilize Washington St they will be directed by signs to continue southbound until Ave 50 or Ave 52 and turn eastbound on those streets. Once the traffic on Ave 50 reaches Jefferson St, they will directed to turn southbound on Jefferson St to Ave 52 where they will be directed to turn eastbound and proceed to the event parking lots. There will be no event cross traffic allowed on Ave 50 east of Jefferson St. If traffic continues southbound to Ave 52, they will be directed to turn eastbound on Ave 52 and proceed to the event parking lots 4. SHUTTLE BUS/TAXI/PARENT PICK UP ROUTES: 4.1. Shuttle buses will utilize Ave 48 to Hjorth, south on Hjorth to Ave 50, turn left (east) to Lot #5. 4.2. The Taxicab/Parent pick up point located at Ave 50 east of Monroe will utilize Jackson to Ave 50, west to the pick up point, make a u -turn and proceed back to Jackson. 4.3. The Taxicab pick up point located inside of Lot #5 and Ave 50 will utilize Ave 48 to Hjorth, south on Hjorth to Ave 50, turn left (east) to Lot #5 • Page 6 of 18 2011 Big 4 Festival Traffic Plan 3/17/2011 4.4. The Taxicab pick up point located at Ave 52 and Madison will utilize Jefferson east to Madison. 5. PARKING OPERATIONS: 5.1. Entry into Parking Lots (see attached maps): Lot 1 used only as ingress and egress for Lot #3 - Entrance on Ave 49, on south side of road Lot 2 Not Used Lot 3 Artist - Entrance on Ave 49, on south side of road Lot 4A, Day Parking- Entrance on Madison, on east side of road Lot 5 Shuttle and Taxi - Entrance on Ave 50, south side of road Lot 6A Staff RV & 6B BBC - Entrance on Monroe, on west side of road Lots 6C & 6D ADA and Day Parking - Entrance on Monroe, west side of road • Lot 6E Staff - Entrance on Monroe, on west side of road Lot 7 Day Parking - Entrance on Madison, east side of road Lot 8 Day Parking - Entrance on Ave 51, north side of road Lot l0A Day Parking - Entrance on Madison, east side of road Lot 11 Day Parking — Entrance on Ave 52 and Clinton, north side of road Lot, 12A Day Parking- Entrance on Monroe, west side of road Lot 12B Day Parking - Entrance on Monroe, west side of road Lot 12C Employee - Entrance on Monroe, west side of road Lot 12D Undetermined - Entrance on Monroe, west side of road Lot 13A Day Parking- Entrance on Madison, east side of road Lot 13B Day Parking- Entrance on Madison, east side of road Lot 13C Not Used • Page 7 of 18 2011 Big 4 Festival Traffic Plan Lots 14A, B, C, D, E Day Parking - Entrance on Ave 52, north side of road Lots 15A, B, C, D Day Parking - Entrance on Ave 52, north side of road Lot 16 Day Parking - Entrance on Monroe, west side of road 6. PARKING OPERATIONS TIMELINE: Saturday April 23, 2011 08:00- Parking Administrative Staff on-site 09:00- Day Parking Lots 4, 6 ADA and 12 Open 11:00- Day Parking Lots 7, 10 and 16 Open 1200 - Day Lots 8, 13, 14, and 15 Open 20:00- Outbound Crew on site, Begin Egress Set -Up 23:00- Estimated Show Break, Egress begins 01:30- Estimated end of traffic 3/17/2011 7. ADA DAY PARKING: ADA Parking is located in 6C and 6D if necessary. The ingress will be through Monroe. We will require the display of a valid DMV approved placard. 8. STAFF & EMPLOYEES PARKING: The main Staff and Employee parking will be in lot • 6E and 12C. 9. DAY PARKING: All general lots are free parking and will be speed loaded. They staff will be instructed to keep the traffic moving at all costs. 9.1. Lots #4 and #12 will be filled first. Lot #4 from Madison and Lot #12 from Monroe. 9.2. Lots #7, #10 and #13 will be filled from Madison. 9.3. Lots #8, #14, #15 and #16 will be filled from Monroe. 9.4. The overflow lot if needed will be lot #11. 10. DAY PARKING EGRESS: The egress from the Day Parking Lots is a critical component of the traffic plan. Vehicles parked in the lots usually will begin to leave prior to the end of the show as in the past. All personnel will be in place prior to the egress. 10.1. Lot 3: Artist Parking will exit north onto Ave 49 and turn left (west) to Hjorth and turn right (north). Vehicles will then proceed to Ave 48 where they will turn left (west) • and proceed to Jefferson, turn right (north) and proceed to I-10. Page 8 of 18 2011 Big 4 Festival Traffic Plan 3/17/2011 • 10.2. Lot 4: Day Parking will exit west onto Madison and turn right (north) to Ave 50 and turn right (west). Vehicles will proceed to Jefferson, turn right (north) and proceed to I- 10. 10.3. Lot 5: Shuttle and Taxi Parking will exit north onto Ave 50 and turn left (west) to Hjorth and turn right (north) and proceed to Ave 48. 10.4. Lot 6 (all): Staff/ADA/Vendor Parking will exit east onto Monroe and turn left (north). Vehicles will then proceed north to I-10. 10.5. Lot 7: Day Parking will exit west onto Madison and turn right (north) to Ave 50 and turn right (west). Vehicles will proceed to Jefferson, turn right (north) and proceed to I- 10. 10.6. Lot 8: Day Parking east side will exit south onto Ave 51 and turn left (east) to Monroe and turn left (north) and proceed to I-10. The west side will exit south onto Ave 51 and turn right (west) to Madison and turn right (north) to Ave 50 and turn right (west). Vehicles will proceed to Jefferson, turn right (north) and proceed to I-10. 10.7. Lot. 10: Day Parking north half will exit west onto Madison and turn right (north) to Ave 50 and turn right (west). Vehicles will proceed to Jefferson, turn right (north) and • proceed to I-10. The south half will turn left (south) to Ave 52, and turn right (west) to Jefferson, turn right (north) and proceed to I-10. CJ 10.8. Lot 11: Day Parking will exit onto Clinton and turn left (south) to Ave 52, and turn right (west) to Jefferson, turn right (north) and proceed to I-10. 10.9. Lot 12A/B: Day Parking will exit east onto Monroe and turn right (south) to Ave 52, turn left (east). Vehicles will proceed to Jackson, turn left (north) and proceed to I-10. 10.10. Lot 13: Day Parking will exit east onto Madison and turn left (south) to Ave 52, turn right (west). Vehicles will proceed to Jefferson, turn right (north) and proceed to I-10. 10.11. Lot 14: Day Parking will exit onto Ave 52 and turn right (west) to Jefferson, turn right (north) and proceed to I-10. 10.12. Lot 15: Day Parking will exit onto Ave 52 and turn left (east) to Jackson, turn left (north) and proceed to I-10. 10.13. Lot 16: Day Parking will exit east onto Monroe and turn right (south) to Ave 52, turn left (east). Vehicles will proceed to Jackson, turn left (north) and proceed to I-10. Page 9 of 18 2011 Big 4 Festival Traffic Plan 11. DAY PARKING INGRESS MAP From Jefferson • 0 AVENUE 49 VENUE 50 4 IC5 3/17/2011 uuu A U 10 12A 11 12,B ,U ►I, 13 14 15 U 16 AVENUE 52 W O O Page 10 of 18 1E 0 0 2011 Big 4 Festival Traffic Plan 12. ARTIST LOT #3/SHUTTLE BUS AND TAXI INGRESS MAP From Jefferson z O V) Q AVENUE49 AVENUE 51 AVENUE 52 3/17/2011 r Lu O O Page 11 of 18 � 0 9 2011 Big 4 Festival Traffic Plan 13. PARKING EGRESS MAP From Jefferson z O V) 0 AVENUE 49 r� v J 2 LL O � 3/17/2011 -1 AVENUE 52 Lu O z O 2 Page 12 of 18 2011 Big 4 Festival Traffic Plan 3/17/2011 • 14. TRAFFIC SIGNAGE OPERATIONS: 14.1. FESTIVAL- Directional Sign Procedures: A Caltrans encroachment permit is necessary for placement of (3) Changeable Message Boards at approximately 1500 ft. from named off -ramp on the shoulder of the freeway. The placement of the (3) CHANGEABLE MESSAGE BOARDS as follows: Big 4 Festival: 6:00am on Saturday, April 23, 2011 and removed by 10:00 pm on Saturday, April 123, 2011. # 1: Location: West of Washington St. — Off ramp on Interstate I-10 Freeway Eastbound #1 FESTIVAL EXIT INDIO BLVD #2: Location: West of Indio Blvd. - Off ramp on Interstate I-10 Freeway Eastbound • #1 FESTIVAL EXIT INDIO BLVD #3: Location: East of Jackson Blvd. — Off ramp on Interstate I-10 Freeway Westbound #1 FESTIVAL EXIT JACKSON ST. 14.2. On -Site Festival - Directional Sign Procedures: A City of Indio encroachment permit is required for placement of Changeable Message Board on city streets. The placement of (1) Changeable Message Board will be at 6:00am on Saturday,. • April 23, 2011 and removed by 10:00 pm on Saturday, April 23, 2011 Page 13 of 18 • • • 2011 Big 4 Festival Traffic Plan Location: On Indio Blvd. Approximately 1000 ft. east of Jefferson Blvd. (Board will be relocated during event hours to aide in traffic flow locations & times.) #1 FESTIVAL Parking TRAFFIC #2 PROCEED TO #3 3/17/2011 Indio PD will dete�rmine the FESTIVAL Parking TRAFFIC In addition, the City of Indio and the City of La Quinta requires a encroachment permit for placement of Type III barricades w/ 3'x4' directional signage on the streets listed on the detailed Traffic signage list. Festival Sample: Free Day Parking (Directional arrow) A return route to Interstate I-10 Freeway will be posted on Type III barricades with 3'x4' sign directional signage on the streets listed on the detailed Traffic signage list. Sample: INTERSTATE 10 "Emblem" (Directional arrow) Lot information will include: Handicap, No Parking "Tow Away", No Trespassing, Event Rules and Lot location signs. Signage indicating the parking lot # will be in each parking lot. 14.3.. LIGHT TOWERS — City Streets of Indio Indio Police Department has requested placement of (14) light towers at these Intersections: 1 @ Ave 49 & Monroe 1 @ Ave 50 & Hjorth 1 @ Ave 50 & Jefferson Page 14 of 18 2011 Big 4 Festival Traffic Plan 3/17/2011 1 @ Ave 50 & Madison • 1 @ Ave 50 & Monroe 1 @ Ave 50 between Monroe & Jackson — Taxi & Parental pickup —south side 1 @ Ave 51 & Monroe 1 @ Ave 51 & Madison 1 @ Monroe - @ La Quinta Ridge Mobile Park — east side of road 1 @ Monroe & Lot #12 Entrance — east side of road 1 @ Ave 52 & Monroe 1 @ Ave 52 & Jackson 1 @ Ave 52 & Madison 1 @ Ave 52 & Jefferson 14.4. NO PARKING SIGNS: The City of Indio will post on Monroe from Ave 48 to Ave 54 On Madison from Ave 48 to Ave 52 On Jackson from Ave 48 to Ave 52 On Ave 50 from Jackson to Jefferson On Ave 52 from Jackson to Jefferson Local access only to residents in the area will be posted • • Page 15 of 18 � 0 10 � 0 2011 Big 4 Festival Traffic Plan 14.5. SIGNAGE PLACEMENT: THE BIG 4 2011 - Free Day Parking Sign Posting Posted: 6:00am & Removal 10:00pm on Saturday, April 23, 2011 All Parking Lots Open: 11:00am LOCATION SIGN INTERSTATE -10 East of Washington 1-10 off ramp Changeable Message Board East of Indio Blvd 1-10 off ramp Changeable Message Board Drop cones on top of the Indio Blvd. ramp South east comer at Jefferson & Indio Blvd. Changeable Message Board On Jefferson Blvd before 48 Ave Changeable Message Board West of Jackson 1-10 off ramp Changeable Message Board INDIO BLVD I JEFFERSON on Indio Blvd. before Jefferson FREE DAY PARKING On JEFFERSON - SOUTHBOUND TO AVE 50 3/17/2011 ARROW CONES TYPE III RIGHT 20 20 50 20 20 20 1 Ave 42 FREE DAY PARKING STRAIGHT 1 Country Club Dr. FREE DAY PARKING STRAIGHT 1 Fred Waring Drive FREE DAY PARKING STRAIGHT 1 Miles FREE DAY PARKING STRAIGHT 1 Augusta Way FREE DAY PARKING STRAIGHT 1 Westward Ho FREE DAY PARKING STRAIGHT 1 Highway 111 FREE DAY PARKING STRAIGHT 1 Ave 48 FREE DAY PARKING STRAIGHT 1 Ave 49 FREE DAY PARKING STRAIGHT 1 Ave 50 FREE DAY PARKING LEFT 1 Madison FREE DAY PARKING RIGHT 1 AVE 50 - EASTBOUND TO MONROE Entrance to Lot 2 Bus I Shuttle Parking LEFT 20 1 Entrance to Lot 3 Artist Parking LEFT 20 1 MADISON - SOUTHBOUND TO AVE 52 Entrance to Lot 4A FREE DAY PARKING LEFT 20 1 Entrance to Lot 7 FREE DAY PARKING LEFT 40 1 Vista Mountain FREE DAY PARKING STRAIGHT 1 Ave 51- Closed for eastbound traffic HARD CLOSURE 20 Lot 10 A & B FREE DAY PARKING LEFT 40 1 Entrance to Lot 13A & 13B FREE DAY PARKING LEFT 40 1 Ave 52 FREE DAY PARKING LEFT 1 Ave 52 - Southbound - right side of road Taxi Parental Pick up / Drop -Off STRAIGHT 60 1 Ave 52 - Westbound - right side of road Taxi Parental Pick up I Drop -Off LEFT 1 Ave 52 - Eastbound - right side of road Taxi Parental Pickup/ Drop -Off RIGHT 1 Page 16 of 18 2011 Big 4 Festival Traffic Plan 3/17/2011 Page 17 of 18 LOCATION SIGN ARROW CONES TYPE III ® INDIO BLVD - EASTBOUND TO MONROE Burr St FREE DAY PARKING STRAIGHT 1 Madio St FREE DAY PARKING STRAIGHT 1 Madision FREE DAY PARKING STRAIGHT 1 Before Bridge FREE DAY PARKING STRAIGHT 1 Clinton FREE DAY PARKING STRAIGHT 1 Hoover Blvd FREE DAY PARKING RIGHT 1 Fred Waring FREE DAY PARKING STRAIGHT 1 Monroe FREE DAY PARKING RIGHT. 60 1 On MONROE - SOUTHBOUND TO AVE 52 Oleander FREE DAY PARKING STRAIGHT 1 Before Bridge FREE DAY PARKING' STRAIGHT 1 Fred Waring FREE DAY PARKING STRAIGHT 1 Miles FREE DAY PARKING STRAIGHT 1 Hwy 111 FREE DAY PARKING STRAIGHT 1 Dr. Carreon FREE DAY PARKING STRAIGHT 1 Ave 48 FREE DAY PARKING STRAIGHT 1 Ave 49 FREE DAY PARKING STRAIGHT 1 Ave 49 - westbound to Lot 1 - entrance on the left VIP /ARTIST PARKING RIGHT 20 1 Ave 50 FREE DAY PARKING STRAIGHT 1 Ave 50 - southbound traffic - west side of road Taxi Parental Pick-up 8 Drop -Off LEFT 1 Ave 50 - northbound traffic - east side of road Taxi Parental Pak -up & Drop -Off RIGHT 1 Lot 6A Staff RV 20 Lot 6B BBC 20 Lot 6C ADA /STtAFF PARKING 20 Lot 6D ADA / DAY PARKING 20 Lot 6E - Tack Room Entrance STAFF PARKING 20 Ave 51 - Lot 8 ADA & Day Parking FREE DAY PARKING RIGHT 40 1 Pass - La Quinta Ridge Mobile Park FREE DAY PARKING STRAIGHT 1 Before Entrance to Lot 12B - Forum lot FREE DAY PARKING RIGHT 20 1 Entrance to Lot 16 FREE DAY PARKING RIGHT 20 1 Ave 52 FREE DAY PARKING RIGHT 1 On AVE 52 - WESTBOUND TO LOT 13A Entrance to Lot 15A,B,C,& D FREE DAY PARKING RIGHT 20 1 Clinton - Entrance on left to Lot 14A,B,C, D, & E FREE DAY PARKING RIGHT 20 1 Clinton - Entrance - Lot 11 FREE DAY PARKING RIGHT 20 1 On JACKSON - SOUTHBOUND TO AVE 52 44th Ave FREE DAY PARKING STRAIGHT 1 Market Ave FREE DAY PARKING STRAIGHT 1 Before the Bridge FREE DAY PARKING STRAIGHT 1 Requa Ave FREE DAY PARKING STRAIGHT 1 Hwy 111 FREE DAY PARKQJG STRAIGHT 1 . Dr. Carreon FREE DAY PARKING STRAIGHT 1 Ave 48 FREE DAY PARKING STRAIGHT 1 Page 17 of 18 � 0 C 19 2011 Big 4 Festival Traffic Plan 3/17/2011 LOCATION SIGN ARROW CONES TYPE III Ave 50 FREE DAY PARKING STRAIGHT 1 Ave 50 -southbound traffic - west side of road Taxi Parental Pickup 8 Drop-off RIGHT 1 Ave 50 - northbound traffic - east side of road Taxi Parental Pickup 8 Drop-off LEFT 1 Ave 52 FREE DAY PARKING RIGHT 1 On AVE 52- WESTBOUND TO MONROE North side of road - westbound traffic FREE DAY PARKING STRAIGHT 1 Before Monroe FREE DAY PARKING STRAIGHT 1 Past Monroe FREE DAY PARKING STRAIGHT 1 On AVE 52 - EASTBOUND TO MADISON Holloway Drive FREE DAY PARKING STRAIGHT 1 Madison FREE DAY PARKING LEFT 1 TOTAL 730 68 Page 18 of 18 2/24/11 To Whom It May Concern: This letter confirms that the City of Indio is aware and knowledgeable of the upcoming Stagecoach Country Music Festival taking place at the Empire Polo Club on April 30 and May 1, 2011. Our logistics team is working closely with the promoter, Goldenvoice, to ensure a safe and enjoyable event. If you have questions, please feel free to contact me. • Sincerely, q-(Z!!2� Jim Curtis City of Indio Human Services Manager 760-391-4174 jcurtis@indio.org 0 Stagecoach Country Camping Festival 2011 Stagecoach Country Music Festival Camping Plan • Table of Contents 3/17/2011 1. PURPOSE.........................................................................................................................................3 2. CAMPING OPERATIONS................................................................................................................3 3. CAMPING AREA DESIGNATIONS..................................................................................................3 4. PRIMARY INGRESS ROUTES..........................................................................................................4 4.1 Jefferson St/Indio Blvd...........................................................................................................4 4.2 Monroe St................................................................................................................................4 S. CAMPING INGRESS ON THURSDAY.............................................................................................5 6. CAMPING INGRESS FRIDAY—SUNDAY.......................................................................................5 7. GENERAL CAMPING CHECK IN / TOLL BOOTH PROCEDURES..................................................5 8. CAMPING VEHICLE EGRESS..........................................................................................................6 8.1 LOT 4........................................................................................................................................6 8.2 LOT 7/INTERNATIONAL..........................................................................................................6 8.3 LOT 8/ELDORADO 1...............................................................................................................6 8.4 LOT 10A/ELDORADO 2...........................................................................................................6 8.5 LOT 12B....................................................................................................................................7 9. CAMPING LAYOUT........................................................................................................................7 9.1 POLICE AND FIRE CAMPING COMMAND POST..................................................................7 9.2 CAMPING STAFF OPERATION CENTER................................................................................7 • 9.3 TOLL BOOTH OPERATIONS...................................................................................................7 9.4 Camping Medical Tent..........................................................................................................7 9.5 Vendor Area...........................................................................................................................7 9.6 General Store / Skating Rink................................................................................................7 9.7 Portable Showers and Restrooms.......................................................................................7 9.8 PODs........................................................................................................................................7 10. CAMPING RULES.............................:.............................................................................................7 11. CAMPING ACTIVITIES....................................................................................................................9 11.1 CYBER CAFE............................................................................................................................9 11.2 Down & Derby.......................................................................................................................9 11.3 Scavenger Hunt.....................................................................................................................9 11.4 Pinball Tournament..............................................................................................................9 Page 2 of 9 • • • 2011 Stagecoach Country Music Festival Camping Plan 1. PURPOSE: 3/17/2011 The purpose of this plan is to identify the primary procedures for camping at the 2011 Stagecoach Country Music Festival. This plan will include the camping area designations, primary ingress and egress routes, check in procedures, parking procedures, camping area layout, activity schedules, and camping rules. 2. CAMPING OPERATIONS TIMELINE: Thursday April 28, 2011 14:00 - Parking Staff on-site for Camping Ingress 18:00 - Camping Officially Opens 02:00 - Camping Officially Closes 03:00 - Parking Staff will shut down, latecomers will be queued up in their respective lots and if an overflow is needed, Lot 13A will be used. Friday April 29, 2011 06:00 - Parking Administrative Staff on-site 07:00 - Camping Check In Opens 24:00 - Camping Officially Closes 01:00- Parking Staff will shut down, latecomers will be queued up in their respective lots and if an overflow area is needed, Lot 13A will be used Saturday April 30, 2012 07:00 - Parking Administrative Staff on-site 08:00 — Camping Check In Opens 24:00 - Camping Check In Closes Sunday May 1, 2011 20:00 - Outbound Crew on site, Begin Egress Set -Up 24:00 - Estimated Show Break 01:00 — Camping Egress Starts Monday May 2, 2011 06:00 - Camping Egress continues 10:00 - Camping Closed 3. CAMPING AREA DESIGNATIONS: RV Camping and Tent Camping has been authorized in the following areas: Lot 4A: 2250 Companion Vehicle parking spaces Lot 7 International: 520 RV Spaces Lot 8 Eldorado 1: 1150 RV spaces (to include ADA) Lot l0A Eldorado 2: 1290 RV spaces Lot 12A: 760 Tent Camping spaces Page 3 of 9 2011 Stagecoach Country Music Festival Camping Plan 3/17/2011 • Lot 12D: 500 Artist Camp Tents 4. PRIMARY INGRESS ROUTES: 4.1. I-10 & Jefferson St/Indio Blvd Exit: Festival Camping traffic travelling east on Interstate 10 will be directed to exit the Jefferson St/Indio Blvd exit if they are camping in Lot #7/International and Lot #I OA/Eldorado 2. Signs will direct travel onto southbound Jefferson St from Indio Blvd. Directional signs will placed on Jefferson St indicating the route for Festival Camping traffic. Once traffic reaches Ave 48, further directional signs will direct Festival Camping traffic to merge into the two far left lanes and thru traffic to keep to the right. Once vehicles reach Ave 49 there will a cone pattern established at the Ave 50 turn pocket. This pattern will establish two lanes turning eastbound onto Ave 50. Once vehicles reach Madison, they will be directed southbound to their respective lots. 4.1.1. Alternate Route: In the event of a traffic back up on Jefferson St, the assigned traffic units will be notified to direct the vehicles at Indio Blvd and Jefferson St to continue eastbound on Indio Blvd to Hoover St. They will then be directed south on Hoover to Monroe • St. The vehicles will then be merged into the southbound Monroe St and directed to their respective lots. 4.1.2. Alternate Route: If the traffic is backed up on Jefferson St past Ave 49,the vehicles will be directed to continue southbound on Jefferson St to Ave 52 where they will be directed to turn eastbound onto Ave 52 and directed to their respective lots. 4.1.3. Alternate Route: If traffic exiting the Jefferson St/Indio Blvd exit backs up onto the freeway, signs will be changed to direct traffic to .exit Monroe St. Once the traffic back up is alleviated, the Jefferson St route will be returned to normal. 4.2. I-10 / Monroe St Exit: Festival Camping traffic travelling east or west on I-10 will be directed to exit and turn southbound on Monroe if they are camping in Lot #8/Intemational. Directional signs will be placed on Monroe indicating the route for Festival Camping traffic. Camping traffic reaching Ave 48 will be directed southbound to the entrance to their respective lots. Page 4 of 9 • • • 2011 Stagecoach Country Music Festival Camping Plan 5. CAMPING INGRESS ON THURSDAY: 3/17/2011 5.1. Parking will have the camping parking areas staffed at 2pm on Thursday until 2am on Friday. 5.2. RVs entering from 2am-7am will be allowed to cue in their respective lots but will not be processed. 5.3. RVs will be searched in their respective camping areas and directed to their assigned spaces. 5.4. No Towed Vehicles will be allowed in the camping areas. 5.5. All towed vehicles will be parked in Lot #4. 5.6. All lots will be manned for searches and parking at the same time. 5.7. The east side of Lot #8 will be designated the ADA RV camping section for those that. have a valid ADA placard. 5.8. Tent only camping is located in Lot #12A, with associated cars being parked in lot #12B. 6. CAMPING INGRESS FRIDAY — SUNDAY: Camping Check In will re -open at lam. The number of RVs between 2am and lam is expected to be minimal and can be contained in the Lot #13 queue lines. The bulk of the RVs are expected to be in by late Friday night. 7. GENERAL CAMPING CHECK IN / TOLL BOOTH PROCEDURES: 7.1. Each lot will have their own Toll Booth and Check in area. 7.2. The lots that have been designated for RV Camping are: Lot 7/International, Lot 8/Eldorado 1, Lot 10A/Eldorado 2. Lot 12A is designated for tent camping. Parking for vehicles associated with the tent camping area will be in Lot 12B. 7.3. All Camping vehicles will be subject to a search for unauthorized items. 7.4. Once they clear the search checkpoint they will be directed to their space. 7.5. The lots will be pre -stripped so that fire lanes can easily be maintained. Page 5 of 9 4 2011 Stagecoach Country Music Festival Camping Plan 3/17/2011 • 7.6. Vehicles will not be allowed in and out access and cannot move once they are parked. 7.7 In case of emergencies, security will be able to escort a vehicle out, but, they will be notified that once the vehicle leaves the lot it will not be able to return. For the anticipated egress, we will institute a lockdown of the camping lots from the hours of lOpm-lam. This is to prevent the mass exit of vehicles during the main pedestrian blowout. Signs will be posted and CMS signs will be used to reinforce the rules. 8. CAMPING VEHICLE EGRESS: For the anticipated egress, we will institute a lockdown of the camping lots from the hours of lOpm-lam. This is to prevent the mass exit of vehicles during the main pedestrian blowout. Signs will be posted and CMS signs will be used to reinforce the rules. Camping Vehicles will not be allowed to leave prior to lam hours on Monday, May 2, 2011. This is critical because vehicles attempting to leave the camping areas will hinder day parking egress. 8.1. Lot 4: Companion Car Camping Vehicles will exit west onto Madison, turn right (north) to Ave 50, turn left (west) to Jefferson, turn right (north) and proceed to I-10. • 8.2. Lot 7/International: RVs will exit west onto Madison, turn right (north) to Ave 50, turn left (west) to Jefferson, turn right (north) and proceed to I-10. • 8.3. Lot 8/Eldorado 1: RVs parked on the north side of the lot will be allowed ,to exit west and proceed into Lot 7 and exit west onto Madison, turn right (north) to Ave 50, turn left (west) to Jefferson, turn right (north) and proceed to I-10. RVs parked on the south side of the lot will exit south onto Ave 51. The west end of the camping area will turn right (west) to Madison, turn right (north) to Ave 50, turn left (west) to Jefferson, turn right (north) and proceed to I-10. The east end of the camping area will turn left (east) to Monroe, left turn (north) and proceed to I-10. 8.4. Lot IOA/Eldorado 2: Camping vehicles will exit west onto Madison, turn left (south) to Ave 52, turn right (west) to Jefferson, turn right (north) and proceed to I-10. Some camping vehicles will be directed to turn right (west) to Madison, turn right (north) to Ave 50, turn left (west) to Jefferson, turn right (north) and proceed to I-10. The east end of the camping area will turn left (east) to Monroe, left turn (north) and proceed to I-10. Page 6 of 9 2011 Stagecoach Country Music Festival Camping Plan 3/17/2011 8.5. Lot 12B: Tent Camping Vehicles will exit east onto Monroe and turn • right (south) to Ave 52, turn left (east). Vehicles will proceed to Jackson, turn left (north) and proceed to I-10. 9. CAMPING LAYOUT: 9.1. Police and Fire Camping Command Posts will be located on the north side of the Eldorado Club House. 9.2. The Festival Camping Operation Staff will be located at the Eldorado Club House. 9.3. The "Toll Booth" operations will be located in each of the camping lots. 9.4. The Medical Tent will be located east of Lot 10A, south of Ave 51. 9.5. The Vendor Area will be located on Ave 51 south of Lot 8 and along the roadway leading up to the Eldorado Club House. 9.6. The General Store and Skating Area will be located in the northeast corner of Lot 10A. • 9.7. Portable showers and restrooms will be located throughout the camping area. 9.8 "PODS" will be located in each of the camping areas that Camping Staff will be located for information and camper assistance. 10. CAMPING RULES: 10.1. If your RV is towing a vehicle or additional travel trailer you must unhook and park the tow item in companion parking. The $15 companion parking ticket must be purchased in advance at time of RV package. 10.2. Golf carts, dune buggies, off road motorcycles, segways, horses, etc of any kind will not be allowed on the premises, even in companion parking. 10.3. If you have a truck towing a trailer/5th wheel and plan to unhook and drive that vehicle outside of camping, it will not be allowed back into camping. It must be parked in the companion vehicle lot. The companion parking ticket must be purchased in advance at time of RV package. 10.4. There are no RV ins/outs regardless if you have a campsite or not. This is • for the safety of all campers. Page 7 of 9 2011 Stagecoach Country Music Festival Camping Plan 3/17/2011 • 10.5. If the rest of your party is meeting you later and will need overnight parking, you will need the RV Companion Vehicle Parking Pass. This pass is for anyone in your party who is arriving separately than the RV they are sleeping in and will allow for a safe secure overnight parking spot. This lot will be 100% locked down with no chance of entering or exiting between 9pm - lam Saturday and Sunday nights. With your RV Companion Vehicle Parking Pass you will be free to drive in and out of this lot at all other times. If you do not return before the lock down times you will be directed to general day parking and will have to move your car after 1 am. 10.6. Camping opens 4/28 at 1800 and is only open for check in & will call pick up during the following designated hours: Thu 4/28: 0600 —0200 Fri 4/29: 0800 —2400 Sat 4/30: 0800 —2400 Sun 5/01: 0800 —2200 Mon 5/02: Checkout by l Oam 10.7. You will see signs directing you to your specific campground Will Call and Check in as you approach the polo field. See map above. • 10.8. Please note if you want to camp with friends or relatives you should travel together as we are unable to reserve campsites. No saving spaces. No exceptions. Arrive together to camp together. 10.9. All RV spots require an RV to be in the spot. Yes you can put tents and anything else in your spot next to your RV if it fits and it's not against the rules 10.10. All campers must be 18 years of age or older or accompanied by a parent or legal guardian. 10.11. Each camper must have a festival ticket (over age 10) 10.12. Campers are expected to behave in a manner that is courteous to other campers. 10.13. All campers AND Vehicles are subject to search upon entry. 10.14. No glass containers, weapons, drug paraphernalia or drugs or allowed. No Knives. No Weapons. These items will all be confiscated. 10.15. Venue is not responsible for any materials misplaced, lost or stolen. • Page 8 of 9 2011 Stagecoach Country Music Festival Camping Plan 3/17/2011 • 10.16. No pets allowed. You will be asked to leave if you bring a pet. NO PETS. 10.17. Feel free to bring your own food and beverages into the camping area, however no open fires, gas, charcoal, or any other cooking devices are allowed outside. No outdoor cooking. NO GLASS, NO KNIVES. 11. CAMPING ACTIVITIES 11.1. Cyber Cafd The Cyber Cafd will be a 40'x60' air-conditioned tent with wireless internet. There will be tables and seating available. People will have books and games to choose from for entertainment. Thursday: 18:00-02:00 Friday: 08:00-12:00 / 20:00-03:00 Saturday: 08:00-12:00 / 20:00-03:00 Sunday: 08:00-12:00 / 20:00-01:00 11.2. Down & Derby Skating Rink /Line Dancing This is a 100'x120' roller rink with a DJ. Skates will be available for rent. Thursday: 18:00-02:30 • Friday: 19:00-02:30 Saturday: 19:00-02:30 Sunday: 19:00-00:00 11.3. Scavenger Hunt We will be conducting a Scavenger Hunt where people will have to collect pictures of certain items for prizes. 11.4. Pinball Tournament This will be a 20'x20' tent filled with pinball games. Thursday: 18:00-01:00 Friday: 09:00-12:00 / 20:00-02:00- Saturday: 0:00-02:00Saturday: 09:00-12:00 / 20:00-02:00 Sunday: 09:00-12:00 / 20:00-01:00 0 Page 9 of 9