2018 04 17 CC MinutesCITY COUNCIL
MINUTES
TUESDAY, APRIL 17, 2018
CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by
Mayor Evans.
PRESENT: Councilmembers Fitzpatrick, Pena, Radi, Sanchez, Mayor Evans
ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None
CONFIRMATION OF AGENDA
City Manager Spevacek said that the staff from the City's Code Compliance and
Riverside County Sheriff's Departments will provide a brief update of the 2018
Coachella Valley Music and Art Festival - Weekend One events under
"Announcements, Presentations and Written Communications" section of the agenda.
Councilmember Pena said he will abstain from discussion and vote on Consent
Calendar Item No. 7 regarding Senate Bill 1, due to a conflict of interest stemming
from the proximity of one of the five projects, Project No. 2015-03 - La Quinta Village
Complete Street Improvements, to his business property.
Council concurred.
CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (QUARTERLY REVIEW)
PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED
POSITION - CITY MANAGER
COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED
INTO CLOSED SESSION AT 3:02 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL
MEETING AT4:02 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:
City Attorney Ihrke reported no actions were taken in Closed Session that require
reporting pursuant to Government Code section 54957.1 (Brown Act).
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PLEDGE OF ALLEGIANCE
Councilmember Radi led the audience in the pledge of allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Mark Johnson, La Quinta - Mr. Johnson provided comparison charts
for April 2018 entitled "Coachella Valley Water Taxes & Water Bills Current vs cvh2go
Proposal" for the cities of Indio, Coachella, La Quinta, and Rancho Mirage, which are
on file in the Clerk's Office, and explained his concerns regarding unfair and
unequitable water charges and taxes.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1. PROCLAMATION DECLARING MAY 2018 AS MENTAL HEALTH MONTH
Mayor Evans presented the Proclamation to Sandy Naya who accepted it on behalf of
Riverside County Desert Behavioral Health Advisory Board in which the City designates
the month of May as Mental Health Month.
2. PROCLAMATION FOR RIVERSIDE COUNTY CAPTAIN ROY GRACE
Mayor Evans and Councilmembers presented a proclamation to Riverside County
Captain Roy Grace in appreciation of his years in public service and to La Quinta.
3. 2018 COACHELLA VALLEY MUSIC AND ART FESTIVAL - WEEKEND ONE
UPDATE
Lieutenant Manning and Sergeants Smith and Bishop provided an update on traffic
flow and noise compliance challenges encountered during Weekend One of the 2018
Coachella Valley Music and Art Festival.
CONSENT CALENDAR
1. APPROVE MINUTES DATED APRIL 3, 2018
2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED FEBRURAY
28, 2018
3. APPROVE SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE FOR BID
THE HIGHWAY SAFETY IMPROVEMENT PROGRAM INTERSECTION
IMPROVEMENTS (PROJECT NO. 2016-01)
4. APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE
FOR BID THE LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT
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LOCATED AT THE ADAMS PARK RETENTION BASIN AND QUINTERRA
DEVELOPMENT, ON THE NORTH SIDE OF MILES AVENUE, BETWEEN ADAMS
STREET AND LOS MANOS DRIVE (PROJECT NO. 2016-03)
5. APPROVE THE DECLARATION AND DISPOSAL OF SURPLUS VEHICLE AND
EQUIPMENT
6. APPROVE DEMAND REGISTERS DATED MARCH 30 AND APRIL 6, 2018
7. ADOPT A RESOLUTION TO APPROVE A PROJECT LIST FOR SENTAE BILL 1 ROAD
MAINTENANCE AND REHABILITATION ACT FUNDING [RESOLUTION NO.2018-0151
8. ADOPT A RESOLUTION TO APPROVE A TWO-YEAR EXTENSION OF TIME FOR
TENTATIVE TRACT MAP 2018-001 (TTM 35060) FOR THE CANYON RIDGE
PROJECT LOCATED ON THE WEST SIDE OF WASHINGTON STREET, NORTH OF
AVENUE 48 [RESOLUTION NO. 2018-0161
9. EXCUSE ABSENCE FOR PLANNING COMMISSIONER CURRIE FROM THE APRIL
10, 2018 PLANNING COMMISSION MEETING
MOTION - A motion was made and seconded by Councilmembers Pena/Radi to
approve the Consent Calendar Item Nos. 1 - 6, 8, and 9, as recommended, with Item
No. 8 adopting Resolution No. 2018-016. Motion passed unanimously.
Councilmember Pena said he will abstain from discussion and vote on Consent
Calendar Item No. 7 regarding Senate Bill 1, due to a conflict of interest stemming
from the proximity of one of the five projects, Project No. 2015-03 - La Quinta Village
Complete Street Improvements, to his business property.
MOTION - A motion was made and seconded by Councilmembers Fitzpatrick/Radi to
approve the Consent Calendar Item No. 7 and adopt Resolution No. 2018-015, as
recommended. Motion passed: ayes 4, noes 0, abstain 1 (Pena).
BUSINESS SESSION - None
STUDY SESSION
1. DISCUSS FACILITIES DEPARTMENT ASSESSMENT REVIEW
Facilities Director Howlett presented the staff report, which is on file in the Clerk's
Office.
Consultants Cindy Henson, President and CEO of Henson Consulting Group, and Ken
Lee, Principal of Ken Lee Consulting, Inc. explained in detail the research, team
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collaboration, evaluations, assessments, and findings included in the City of La Quinta
- 2018 Facilities Department Assessment report.
Council discussed the yard facilities in other cities - pre -fabricated or permanent;
balancing policy, operation, and capital improvement; challenges public agencies
experience with having to higher the lowest bidder and the issues associated with the
lack of quality products they deliver; the benefits of moving fertilization in-house;
opportunities for staff to gain experience and develop professionally, and providing a
career path, similar to what has already been accomplished in other departments of
the agency; the condition and age of the existing yard facility and its lack of storage
space for equipment and inventory; effectively setting up the yard facility to allow the
field crew to deploy, to store equipment, and track regularly -used inventory items; the
importance of the corporate yard in dealing with the City's asset and risk
management, particularly in applying preventative and predictive maintenance;
developing a standardized work order process and the need to collect additional data
before best practices can be identified; additional departmental administrative
support needs; building the right infrastructure to support efficient behind -the -scene
management to ensure work order resolutions; staffs participation and openness in
sharing their ideas and challenges throughout this assessment process; the
expectation of level of service delivery by staff vs contractors; possible locations for
City yard facilities; the need for a corporate yard in south La Quinta due to the
demands of the Cove; exploring the GoRequest software to determine if it already
collects the needed additional data; having a yard manager who would oversee the
equipment, tools, and inventory in the facility; the absence of lockable storage facility
at the current yard to store inventory; preventative maintenance being a core services.
The Facilities Department Project Action Team thanked Council, the Consultants, and
Facilities Director Howlett for conducting the assessment and their commitment to
find ways to provide the team with the resources, facilities, and tools they need to get
the job done easy and efficiently.
Council concurred in its supports for policy change in contract management and
process to prioritize both service quality and cost; to allocate funds to establish and
manage an inventory of parts, hardware, and tools at the yard facility for rapid
deployment to increase productivity and reduce inefficiencies, while a capital
improvement investment is being developed for a permanent corporate yard facility;
explore opportunities to increase band width to ensure higher quality deliverable at
cost neutral.
2. DISCUSS PROJECT TO INCLUDE IN THE 2018/19 THROUGH 2O22/23 CAPITAL
IMPROVEMENT PROGRAM (CIP)
City Engineer McKinney and Engineering Consultant Nickerson presented the staff
report, which is on file in the Clerk's Office.
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Council discussed reprioritizing the developer reimbursement agreement repayments
and taking out the non -responsive developers out of rotation (Greystone Clubhouse
Associates, LLC and T.D. Desert Development LLP), until they provide the City with the
required documentation; possibly increasing the total annual repayment from
$400,000 to $500,000; due to inactivity on the Highway 111 Sidewalk Improvements
project, consider utilizing the unassigned CIP General Fund savings of $500,000 to
initiate the design development of the Corporate Yard project instead, and identify
possible locations; reprioritizing the Highway 111 Sidewalk Improvements project until
the car dealership are ready to move forward, but ensuring funds are allocated as the
City's has made a commitment; Cove Public Restroom - maintenance costs,
operational logistics, safety designs, opportunities to test a temporary facility before
installing a permanent one, transient population, vandalism; Fritz Burns Pool
Improvements - residents' upgrade demands to heat the pool and be able to use
year -around, annual maintenance costs, operational logistics, offering additional
services and potential revenue sources, and overall ADA compliance of the entire
facility; reassigning the additional $100,000 developer reimbursement agreement
repayment to operational expenses associated with heating the Fritz Burns Pool
project to increase the community's quality of life.
Council directed staff to keep the annual repayment of the developer reimbursement
agreements to $400,000; re-evaluate the placement of the Highway 111 Sidewalk
Improvements project after the May 2018 meeting with the car dealerships; explore
the best alternatives to achieve the Cove Public Restroom to ensure safety and
convenience of the facility; and add the Fritz Burns Pool Improvements to the 2018/19
project schedule.
MAYOR EVANS CALLED FOR A BRIEF RECESS AT 6:03 P.M.
MAYOR EVANS RECONVENIEND THE COUNCIL MEETING AT 6:10 P.M WITH ALL
MEMBERS PRESENT
PUBLIC HEARINGS
1. ADOPT A RESOLUTION ADOPTING THE RELOCATION PLAN PREPARED FOR THE
ACQUISITION OF A PORTION OF CERTAIN REAL PROPERTY IDENTIFIED AS
ASSESSOR PARCEL NO. 600-030-010, LOCATED IN LA QUINTA, RIVERSIDE
COUNTY, CALIFORNIA, FOR THE DUNE PALMS ROAD WIDENING PROJECT
[RESOLUTION NO. 2018-0171
City Engineer McKinney presented the staff report, which is on file in the Clerk's Office.
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MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:21 P.M.
PUBLIC SPEAKER: None
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:21 P.M.
MOTION - A motion was made and seconded by Councilmembers Pena/Fitzpatrick to
adopt Resolution No. 2018-017 as recommended:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA,
APPROVING AND ADOPTING THE RELOCATION PLAN PREPARED FOR THE
ACQUISITION OF A PORTION OF CERTAIN REAL PROPERTY IDENTIFIED AS
ASSESSOR PARCEL NO. 600-030-010, LOCATED IN LA QUINTA, RIVERSIDE
COUNTY, CALIFORNIA, FOR THE DUNE PALMS ROAD WIDENING PROJECT
Motion passed unanimously.
DEPARTMENTAL REPORTS
All reports are on file in the City Clerk's Office.
Business Analyst Kris Gunterson provided an update on the City's street signs upgrade
project, including background color change from green to blue, engineering -grade
energy -efficient back lighting, and estimated timeline.
MAYOR'S AND COUNCIL MEMBERS' ITEMS
Mayor Pro Tem Fitzpatrick said Senate Bill 1 Transportation Funding was passed by the
legislature and signed by the governor and will be included on the ballot in the June 5,
2018, election.
Councilmember Pena suggested that street sweeping in the City be scheduled
following weekly waste pick-up; currently it is scheduled for the day before.
Mayor Evans said La Quinta was fully represented at the 2018 National Crime Victims'
Rights Vigil hosed by District Attorney Mike Hestrin, held last week in Palm Desert,
paying tribute to the victims of violent crime.
Mayor Evans thanked staff for their efforts in handling the 2018 Coachella Valley
Music and Arts Festival - Weekend One.
Mayor Evans attended the first Unity Conference held at the Palm Springs Convention
Center on April 17, 2018, hosted by the Riverside County Office of Education, which
pulled all of the school districts in the County of Riverside to collectively review a
number of items, including equality in the students and collaboration, and how to
better build strengths between the schools and the communities.
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REPORTS AND INFORMATIONAL ITEMS
La Quinta's representative for 2018, Mayor Evans reported on her participation in the
following organizations meetings:
• CVAG COACHELLA VALLEY CONSERVATION COMMISSION
• CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE
La Quinta's representative for 2018, Councilmember Fitzpatrick reported on her
participation in the following organization meetings:
• RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC)
• SILVERROCK EVENT SITE AD HOC COMMITTEE
La Quinta's representative for 2018, Councilmember Pena reported on his
participation in the following organization meeting:
• LEAGUE OF CALIFORNIA CITIES — PUBLIC SAFETY POLICY COMMITTEE
La Quinta's representative for 2018, Councilmember Sanchez reported on his
participation in the following organizations meeting:
• LEAGUE OF CALIFORNIA CITIES — TRANSPORTATION & LABOR POLICY
COMMITTEE
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Radi/Pena to adjourn at 6:44 p.m. Motion passed unanimously.
Respectfully submitted,
cn=Monika Radeva, o=City of La
Quinta, ou=Deputy City Clerk,
emai I=mradeva@la-q u i nta.org,
/ c=US
2018.05.02 11:53:21-07'00'
MONIKA RADEVA, Deputy City Clerk
City of La Quinta, California
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