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2018 05 01 CC MinutesCITY COUNCIL MINUTES TUESDAY, MAY 11 2018 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, Pena, Radi, Mayor Evans ABSENT: Councilmember Sanchez MOTION - A motion was made and seconded by Councilmembers Radi/Fitzpatrick to excuse Councilmember Sanchez delay in participating in the May 1, 2018, Council meeting. Motion passed: ayes 4, noes 0, abstain 0, absent 1 (Sanchez). PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None CONFIRMATION OF AGENDA City Manager Spevacek said Riverside County Sherriff Department Lieutenant Manning will introduce Police Chief Captain Misty Reynolds under the Announcements, Presentations, and Written Communications section of the agenda. Councilmember Pena said he will recuse himself from discussion and vote on Closed Session Item No. 1 due to a potential conflict of interest stemming from the proximity of the project to his residence. Council concurred. CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR REAL PROPERTY LOCATED ON AVENDIA MONTEZUMA (APNs 773-072-028 and 773-077-015) AND AVENIDA VILLA (APN 773-076-018) CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER PROPERTY OWNER: CITY OF LA QUINTA UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT AND/OR DISPOSTION OF THE PROPERTY IDENTIFIED COUNCILMEMBER SANCHEZ JOINED THE MEETING AT 3:03 PM CITY COUNCIL MINUTES Page 1 of 8 MAY 01, 2018 2. PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION - CITY ATTORNEY 3. ANNUAL PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION - CITY MANAGER COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:03 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:02 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTIONS) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported the following pursuant to Government Code Section 54957.1 (Brown Act): 1) Councilmember Pena recused himself from discussion and vote on Closed Session Item No. 1 due to a potential conflict of interest stemming from the proximity of the project to his residence. 2) Closed Session Item No. 2 was completed and Council retains City Attorney Ihrke as the City's legal counsel. 3) Closed Session Item No. 3 will be considered by Council after the end of the open session portion of the meeting. PLEDGE OF ALLEGIANCE Councilmember Sanchez led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. INTRODUCE RIVERSIDE COUNTY SHERRIFF'S DEPARTMENT POLICE CHIEF CAPTAIN MISTY REYNOLDS Riverside County Sherriff Department Lieutenant Manning introduced Police Chief Captain Misty Reynolds who provided a brief overview of her experience and qualifications. 2. moved from Departmental Report Item No. 4 >>> 2018 TYLER PUBLIC SECTOR EXCELLENCE AWARD WINNER Finance Director Campos said Account Blonde[[ was the winner of the 2018 Tyler Public Sector Excellence Award for fully integrating and using the project module of the Tyler financial software. Mrs. Blondell was selected by Tyler Technologies to CITY COUNCIL MINUTES Page 2 of 8 MAY 01, 2018 attend their annual conference to share and showcase the City's successful implementation. Mrs. Blondell provided a brief overview of her experience. CONSENT CALENDAR 1. APPROVE MINUTES DATED APRIL 17, 2018 2. APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE FOR BID THE LA QUINTA HIGH SCHOOL AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT LOCATED ON THE WEST SIDE OF ADAMS STREET AT BLACKHAWK WAY (PROJECT NO. 2017-05) 3. APPROVE PLANS, SPECIFICATIONS, ENGINEER'S ESTIMATE, AND ADVERTISE FOR BID THE FISCAL YEAR 2017/18 PAVEMENT MANAGEMENT PLAN IMPROVEMENTS LOCATED IN VARIOUS LOCATIONS BETWEEN HIGHWAY 111 AND AVENUE 50 (PROJECT NO. 2012-07G) 4. ADOPT A RESOLUTION TO APPROVE THE CITY'S PARTICIPATION IN THE COUNTY OF RIVERSIDE MORTGAGE CREDIT CERTIFICATE PROGRAM [RESOLUTION NO. 2018-0181 5. ACCEPT FRITZ BURNS SKATE PARK DESIGN/BUILD (PROJECT 2017-16) 6. APPROVE DEMAND REGISTERS DATED APRIL 13 AND APRIL 20, 2018 7. ADOPT A RESOLUTION TO AUTHORIZE SUBMITTING AN APPLICATION WITH THE DEPARTMENT OF HOMELAND SECURITY AND FEDERAL EMERGENCY MANAGEMENT ADMINISTRATION FOR THE EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM [RESOLUTION NO. 2018-0191 8. APPROVE WORK AWARDED TO SOUTH VALLEY ELECTRIC AND AUTHORIZE TWENTY THOUSAND DOLLARS IN FUNDS CONTINGENT ON FUTURE PROJECTS 9. APPROVE AMENDMENT NO. 3 WITH CONVERGEONE FOR MICROSOFT OFFICE 365 IMPLEMENTATION SERVICES 10. APPROVE WORK AWARDED TO VERMILLION ENVIRONMENTAL AND AUTHORIZE TWENTY THOUSAND DOLLARS IN FUNDS CONTINGENT ON FUTURE APPLICATIONS MOTION - A motion was made and seconded by Councilmembers Radi/Pena to approve the Consent Calendar as recommended, with Item Nos. 4 and 7 adopting Resolution Nos. 2018-018 and 2018-019, respectively. Motion passed unanimously. CITY COUNCIL MINUTES Page 3 of 8 MAY 01, 2018 BUSINESS SESSION 1. APPROVE AMENDMENT NO. 1. TO CONTRACT SERVICES AGREEMENT WITH SUPERION, LLC FOR TRAKiT SOFTWARE HOSTING, MAINTENANCE, AND ENHANCEMENT SERVICES Council waived presentation of the staff report. Mayor Evans clarified the proposed amendment would amend Exhibit A - Scope of Services and Exhibit C - Project Cost Summary. MOTION - A motion was made and seconded by Councilmembers Fitzpatrick/Pena to approve Amendment No. 1 to Contract Services Agreement with Superion, LLC in the amount of $79,145 for TRAKiT software hosting, maintenance, and enhancement services; and authorize the City Manager to execute the amendment. Motion passed unanimously. STUDY SESSION 1. ELECTRONIC RECORDS MANAGEMENT 2017/18 UPDATE Deputy City Clerk Radeva presented the staff report, which is on file in the Clerk's Office. Council discussed the quality control checks and balances in place for digitized records, cloud server back-ups; cloud server firewall and security measures; control over user licenses to ensure security of the electronic repository; paper records retention requirements; and the City's ability to destroy paper records once they have been digitized, verified, and backed up at two separate locations. Council commended staff for their efforts. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Continued PUBLIC COMMENT: Ms. Merita Hojtzalli, La Quinta - said her dog was recently stolen and the City's police staff assisted her in the dog's retrieval. She expressed her gratitude and support of the City's security staff and measures in place; and commended staff for their responsiveness and high-level of customer service. PUBLIC COMMENT: Ms. Melissa Labayog, La Quinta - thanked the City for the time and efforts invested in planning and preparing for the 2018 Coachella Valley Music and Art Festival and the 2018 Stagecoach Festival. She said staff was extremely responsive, there was a lot presence of code, police, and security staff throughout, and all three festival weekends were handled very well. CITY COUNCIL MINUTES Page 4 of 8 MAY 01, 2018 STUDY SESSION - Continued 2. FISCAL YEAR 2018/19 PRELIMINARY PROPOSED BUDGET Finance Director Campos and Financial Analyst Hallick presented the staff report, which is on file in the Clerk's Office. Council discussed the proposed outside funding requests, including the City's current participation in scholarship funds and grant programs; the need to provide educational opportunities; the City's priority to ensure solid economic development and infrastructure which is its primary responsibility; the returned benefits to the City from participating in a joint 4th of July partnership celebration versus investing the funds into economic development to help build the community long-term and facilitate growth; a recommendation for the La Quinta Book to work with the La Quinta Historical Society; could the health survey help La Quinta identify priorities such as a Wellness Center expansion, a need for additional National Fitness Courts, health -related programs such as diabetes, obesity, etc.; and possibly offering a new "jumbo" grant option of up to $7,500 or $10,000 of matching funds requiring the organization to raise funds first. Council commended staff for preparing such easy to use financial document. Council expressed unanimous support for the additional internal proposals addressing economic development, public safety, and City business. The proposals included: 1) a proposal by the Planning Division to prepare a plan to update the long-term vision of the two-mile Highway 111 corridor, which is the City's primary source of sales tax revenue, which would incorporate plans for CV Link, mixed -use development, evaluate pedestrian and bicyclist needs, autonomous vehicles, and reducing current parking demands; 2) a request by the Community Development Department to budget additional funds in the police account should there be an unanticipated increase - Council supported the allocation of additional $200,000 into the fund; and 3) additional staffing requests from the City Manager's and City Clerk's Offices to make a shared full-time Management Assistant position into two full-time non -shared positions in each department due to increased staffing needs. Council requested that staff make the identified budget review schedule available on the City's website and schedule an e-blast; and announce it at all City commission meetings. Mayor Evans requested that Councilmembers provide staff with their feedbacks on the proposed outside funding requests individually. Council discussion followed regarding the City's existing grant program for which funding has been reduced from $100,000 to $60,000 because it has never been expended; and possibly incorporating a new "jumbo" grant option. CITY COUNCIL MINUTES Page 5 of 8 MAY 01, 2018 MAYOR EVANS CALLED FOR A BRIEF RECESS AT 5:18 P.M. MAYOR EVANS RECONVENIEND THE COUNCIL MEETING AT 5:30 P.M. WITH ALL MEMBERS PRESENT PUBLIC HEARINGS 1. ADOPT A RESOLUTION DECLARING THE PUBLIC INTEREST AND NECESSITY TO ACQUIRE PORTIONS OF PROPERTY LOCATED AT 46400 DUNE PALMS ROAD FOR THE DUNE PALMS WIDENING PROJECT (PROJECT NO. 2009-04) THROUGH EMINENT DOMAIN [RESOLUTION 2018-0201 City Engineer McKinney presented the staff report, which is on file in the Clerk's Office. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 5:33 P.M. PUBLIC SPEAKER: Stacy Thomsen, Attorney with Peterson Law Group representing the Chin Family Properties Limited Partnership - said Petersen Law Group submitted a response letter, dated March 27, 2018, to the City's Notice to Adopt Resolution of Necessity, which has been made part of the record, and she reiterated the same points listed in the letter. City Attorney Ihrke confirmed that the Petersen Law Group letter mentioned above was part of the record, and said it was within the Council's purview to decide to move forward with the Resolution of Necessity at this time, or delay it until the Dune Palms Widening project is ready to move forward, which would be at least a year out, and will be subject to a separate environmental review because it is federally funded. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 5:36 P.M. City Attorney Ihrke requested that the proposed resolution language on page 2, SECTION 2, under the Now, Therefore, Be It Resolved section, the words "depicted in" be deleted from line 3 of the paragraph describing what the property interest the City seeks to consist of. Council discussed the funding for the street widening and whether there were any associated time constraints. Staff clarified that the time constraints are tied to the Dune Palms Bridge project not the street widening. Mayor Evans noted that the adoption of this resolution required a supermajority (2/3) vote for passage. MOTION - A motion was made and seconded by Councilmembers Pena/Radi to adopt Resolution No. 2018-020 declaring that the public interest and necessity require the acquisition of portions of the property located at 46400 Dune Palms Road through eminent domain as amended above: CITY COUNCIL MINUTES Page 6 of 8 MAY 01, 2018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AL QUINTA, CALIFORNIA, DECLARING THE PUBLIC INTEREST AND NECESSITY TO ACQUIRE PORITONS OF PROPERTY LOCATED AT 46400 DUNE PALMS ROAD, AND APPROVING AND ADOPTING A RESOLUTION OF NECESSITY Motion passed unanimously. DEPARTMENTAL REPORTS All reports are on file in the City Clerk's Office. City Attorney Irhke said there was an article in the Desert Sun reporting that the City received a response letter from the Fair Political Practices Commission (FPPC) concluding its investigation based on a citizen's complaint submitted back in 2016 concerning the City Manager. The FPPC concluded that there was no evidence showing there was any financial interest with the City Manager that would be subject to further review; thus, the case has been closed. MAYOR'S AND COUNCIL MEMBERS' ITEMS Councilmembers were very pleased with the City's Birthday celebration over the weekend. Councilmember Pena reported that staff received confirmation from Burrtec Waste & Recycling that their sweeping schedule has been changed to follow trash pick-up days. Brief Council discussion followed regarding the perpetual inclusion of public safety agencies, Police and Fire, under the Department Reports section of the agenda, and not when quarterly reports are provided. Councilmember Fitzpatrick commended Burrtec for their assistance and partnership in providing public restrooms at the City's south parking lot while it served as temporary overflow parking for the camping festival goers. Council also commended City staff for implementing an on -the -go contingency plan to alleviate the festival camping situation caused by the high winds. Further discussion followed regarding miscellaneous festival concerns, including giving affected agencies proper notice to develop contingencies, as well as home owners' properties that were used as landing spots, to ensure compliance. Mayor Evans said the Volunteer Appreciation Luncheon on Thursday, May 3, 2018, conflicted with her General Assembly meeting. Councilmembers Fitzpatrick and Radi said they will be attending the event. Mayor Evans noted that the Southern California Association of Governments Conference would be May 3-4, 2018. There will be a Tourism Rally, a quick bus tour taking the attendees from the conference venue to California State University San Bernardino for an economic impact of tourism during National Tourism Week. CITY COUNCIL MINUTES Page 7 of 8 MAY 01, 2018 REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2018, Mayor Evans reported on her participation in the following organizations meetings: • CVAG EXECUTIVE COMMITTEE • ECONOMIC DEVELOPMENT SUBCOMMITTEE La Quinta's representative for 2018, Councilmember Fitzpatrick reported on her participation in the following organization meeting: • SILVERROCK EVENT SITE AD HOC COMMITTEE La Quinta's representative for 2018, Councilmember Pena reported on his participation in the following organization meetings: • CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE • EAST VALLEY COALITION • JACQUELINE COCHRAN REGIONAL AIRPORT • SUNLINE TRANSIT AGENCY (attended for Councilmember Radi) La Quinta's representative for 2018, Councilmember Radi reported on his participation in the following organization meeting: • COACHELLA VALLEY ECONOMIC PARTNERSHIP COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 6:00 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 7:21 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTIONS) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported Council completed review of Closed Session Item No. 3 and continued the employment of the City Manager. ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/ Pena to adjourn at 7:22 p.m. Motion passed unanimously. Respectfully submitted, V � i� MONIKA RADEVA, Deputy City Clerk City of La Quinta, California CITY COUNCIL MINUTES Page 8 of 8 MAY 01, 2018