2018 05 21 CC, PC, & CSC Special Joint MtgSPECIAL CLOSED SESSION CITY COUNCIL MEETING MAY 21, 2018
SPECIAL JOINT STUDY SESSION MEETING: Page 1 of 2
CITY COUNCIL, PLANNING COMMISSION, & COMMUNITY SERVICES COMMISSION
NOTICE AND CALL OF SPECIAL CLOSED SESSION CITY COUNCIL MEETING
AND
NOTICE AND CALL OF SPECIAL JOINT STUDY SESSION MEETING
OF THE LA QUINTA CITY COUNCIL, PLANNING COMMISSION, AND
THE LA QUINTA COMMUNITY SERVICES COMMISSION
TO THE MEMBERS OF THE CITY COUNCIL, PLANNING COMMISSION, AND COMMUNITY
SERVICES COMMISSION OF THE CITY OF LA QUINTA AND TO THE CITY CLERK:
NOTICE IS HEREBY GIVEN that a Special Closed Session Meeting of the La Quinta City
Council is hereby called to be held on May 21, 2018, commencing at 5:30 p.m. at La Quinta
City Hall, 78495 Calle Tampico, La Quinta, California.
CLOSED SESSION – City Council
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED ON AVENIDA MONTEZUMA (APNs 773-072-
028 and 773-077-015) AND AVENIDA VILLA (APN 773-076-018)
CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER
NEGOTIATION PARTY: THE DYSON COMPANIES
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT AND/OR DISPOSITION OF THE
PROPERTY IDENTIFIED
NOTICE IS HEREBY GIVEN that a Special Joint Study Session Meeting of the City Council,
Planning Commission, and Community Services Commission of the City of La Quinta is hereby
called to be held on Monday, May 21, 2018, commencing at 6:00 p.m. at La Quinta City Hall,
78495 Calle Tampico, La Quinta, California.
STUDY SESSION – City Council, Planning Commission, and Community Services Commission
1. DISCUSS SILVERROCK EVENT SITE
2. SILVERROCK PROJECT UPDATE
Dated: May 17, 2018 /s/ Linda Evans
Linda Evans, Mayor
Attest:
MONIKA RADEVA, Acting City Clerk
SPECIAL CLOSED SESSION CITY COUNCIL MEETING MAY 21, 2018
SPECIAL JOINT STUDY SESSION MEETING: Page 2 of 2
CITY COUNCIL, PLANNING COMMISSION, & COMMUNITY SERVICES COMMISSION
DECLARATION OF POSTING
I, Monika Radeva, Acting City Clerk, do hereby declare that the foregoing notice for the Special
Closed Session Meeting of the La Quinta City Council and the Special Joint Study Session
Meeting of the City Council, Planning Commission, and Community Services Commission of
the City of La Quinta, on May 21, 2018, was posted on the outside entry to the Council
Chamber at 78495 Calle Tampico and on the bulletin boards at 51321 Avenida Bermudas and
78630 Highway 111 on May 17, 2018.
DATED: May 17, 2018
MONIKA RADEVA, Acting City Clerk
CITY COUNCIL AGENDA – SPECIAL CLOSED SESSION MEETING MAY 21, 2018
SPECIAL JOINT STUDY SESSION MEETING: Page 1 of 3
CITY COUNCIL, PLANNING COMMISSION, & COMMUNITY SERVICES COMMISSION
AGENDA
SPECIAL MEETING OF THE LA QUINTA CITY COUNCIL,
AND SPECIAL JOINT STUDY SESSION MEETING OF
THE LA QUINTA CITY COUNCIL,
THE LA QUINTA PLANNING COMMISSION, AND
THE LA QUINTA COMMUNITY SERVICES COMMISSION
CITY HALL
78495 Calle Tampico, La Quinta
MONDAY, MAY 21, 2018
5:30 P.M. CLOSED SESSION | 6:00 P.M. OPEN SESSION
CALL TO ORDER – City Council
ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the
agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The
City Council values your comments; however, in accordance with State law, no action shall be taken on
any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA – City Council
CLOSED SESSION – City Council
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY LOCATED ON AVENIDA MONTEZUMA (APNs 773-072-
028 and 773-077-015) AND AVENIDA VILLA (APN 773-076-018)
CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER
NEGOTIATING PARTY: THE DYSON COMPANIES
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT AND/OR DISPOSITION OF THE
PROPERTY IDENTIFIED
City Council agendas and staff reports
are available on the City’s
web page: www.laquintaca.gov
CITY COUNCIL AGENDA – SPECIAL CLOSED SESSION MEETING MAY 21, 2018
SPECIAL JOINT STUDY SESSION MEETING: Page 2 of 3
CITY COUNCIL, PLANNING COMMISSION, & COMMUNITY SERVICES COMMISSION
RECESS TO CLOSED SESSION
RECONVENE AT 6:00 P.M.
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION
CALL TO ORDER – Planning Commission
ROLL CALL: Commissioners Bettencourt, Caldwell, Currie, McCune, Proctor, Wright, and
Chairperson Quill
CALL TO ORDER – Community Services Commission
ROLL CALL: Commissioners Marley, Quill, Wyler, and Chairperson Chiapperini
PLEDGE OF ALLEGIANCE – City Council, Planning Commission, and Community Services
Commission
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the
agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The
City Council values your comments; however, in accordance with State law, no action shall be taken on
any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b).
STUDY SESSION – City Council, Planning Commission, and Community Services Commission
1. DISCUSS SILVERROCK EVENT SITE
2. SILVERROCK PROJECT UPDATE
ADJOURNMENT – Planning Commission
ADJOURNMENT – Community Services Commission
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
ADJOURNMENT – City Council
*********************************
The next regular meeting of the City Council will be held on June 5, 2018, at 4:00 p.m. at the
City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253.
CITY COUNCIL AGENDA – SPECIAL CLOSED SESSION MEETING MAY 21, 2018
SPECIAL JOINT STUDY SESSION MEETING: Page 3 of 3
CITY COUNCIL, PLANNING COMMISSION, & COMMUNITY SERVICES COMMISSION
DECLARATION OF POSTING
I, Monika Radeva, Acting City Clerk, of the City of La Quinta, do hereby declare that the
foregoing Agenda for the Special Closed Session Meeting of the La Quinta City Council and the
Special Joint Study Session Meeting of the City Council, Planning Commission, and Community
Services Commission of the City of La Quinta, on May 21, 2018, was posted on the City’s
website, near the entrance to the Council Chambers at 78495 Calle Tampico, and the bulletin
boards at the Stater Brothers Supermarket at 78630 Highway 111, and the La Quinta Cove
Post Office at 51321 Avenida Bermudas, on May 17, 2018.
DATED: May 17, 2018
MONIKA RADEVA, Acting City Clerk
City of La Quinta, California
Public Notices
The La Quinta City Hall is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk’s office at 777-7103, twenty-four (24) hours in
advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk’s office at 777-
7103. A one (1) week notice is required.
If background material is to be presented to the Councilmembers during a City Council
meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be
supplied to the City Clerk for distribution. It is requested that this take place prior to the
beginning of the meeting.
Any writings or documents provided to a majority of the City Council regarding any
item(s) on this agenda will be made available for public inspection at the Community
Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California,
92253, during normal business hours.
City of La Quinta
CITY COUNCIL MEETING: May 21, 2018
STAFF REPORT
AGENDA TITLE: DISCUSS SILVERROCK EVENT SITE
RECOMMENDATION
Discuss and provide direction to staff for the SilverRock event site.
EXECUTIVE SUMMARY
• In July 2006, Council approved the SilverRock Resort Specific Plan, which included a
35-acre public event site.
• The SilverRock development will generate $3.4 million of development impact fees.
• On February 6, 2018, the City Council established an Ad Hoc SilverRock Event Site
Committee (Committee) consisting of a Council Member, a Community Services
Commissioner, and a Planning Commissioner.
• The Committee has had four formal meetings and multiple follow-up meetings
between members and stakeholders to identify programming options and translate
them into design concepts for consideration.
• The Committee is ready to report on their progress, and receive Council and
Commission input on the phase one design concept.
FISCAL IMPACT
During the next five years, the SilverRock development is projected to generate $3.4 million
in development fee income: $1,562,400 in Quimby fees, $1,523,500 in Park Developer Impact
Fees (DIF), $29,760 in Park Facility DIF, and $328,000 of Art in Public Places funds. If this
space was developed in phases, these funds could be used to underwrite the cost of the first
phase. The Committee worked within the $3.4 million budget when developing their
recommendations.
BACKGROUND/ANALYSIS
In July 2006, City Council approved the SilverRock Specific Plan, which designates 35 acres as
special event space to accommodate art shows, festivals, corporate events, automobile
shows, and public parking.
In November 2014, the Council approved a Development Agreement with the SilverRock
Development Company to construct two hotels, a conference center, a new golf clubhouse,
and retail and resort residential uses. During the next five years, $3.4 million in development
impact fees are expected to be generated from this development.
STUDY SESSION ITEM NO. 1
During the February 6, 2018 Study Session, Council established a SilverRock Event Site Ad Hoc
Committee. This Committee consists of a representative from Council, Planning Commission,
and Community Services Commission. The Committee has met four times in scheduled
meetings that included agendas, action items, and meeting minutes. Additionally, there have
been multiple follow-up meetings between members in an effort to meet the established
project timeline.
The Committee created a timeline that completes the SilverRock Event Site to accommodate
the La Quinta Arts Foundations’ 2020 Arts Festival. The Civic Center Campus will not be
available during that time because of scheduled alternative transportation projects and
concurrent street/storm water improvements. Some of the critical milestones of the
SilverRock Event Site timeline include:
• August 7, 2018 – City Council approve project plans
• March 2019 – Begin construction
• July 2019 – Plant Bermuda Grass
• September 2019 - Construction completed in time for the October winter over-seeding
• March 2020 – Landscape established and site ready for the Arts Festival
A representative from the Montage and the La Quinta Arts Foundation attended two of the
scheduled meetings. The Montage representative provided information of design needs and
examples of events from their other locations. The La Quinta Arts Foundation provided some
information regarding walking path and access needs, but was not available for any other
scheduled meetings or follow-up meetings.
The Committee established a master plan concept and prioritized the amenities and needs
for each phase of the project. Based on the $3.4 million project budget for phase one, it was
determined the original concept would not be fully achievable. This is due, in large part, to
the infrastructure needs for the entire site, regardless of phases. The electrical, water, sewer,
and site grading for the entire property all have to be completed as part of the first phase.
This in turn impacts the availability to fund above ground amenities such as the restroom,
lighting, fencing, parking, and the central water feature. The additional estimated cost to
include these features is $1.9 million. The site phase one amphitheater consists of a simple
concrete pad at the base of a sloped landscape that is designed to accommodate
approximately 800 people. Enhancements to the amphitheater would be considered in a
future phase of the project, after the event site is in operation and the additional needs of
the amphitheater are determined.
The Committee is now seeking input and direction from the City Council and Commissions for
the next steps that are needed to develop the project plans for Commission final review and
approval in July 2018, and Council review and approval in August 2018.
Prepared by: Steve Howlett, Facilities Director
Approved by: Frank J. Spevacek, City Manager
HAND OUTS
SPECIAL MEETING
CITY COUNCIL,
PLANNING COMMISSION,
COMMUNITY SERVICES
COMMISSION
MAY 21, 2018
SPECIAL MEETING - MAY 21, 2018 - CITY COUNCIL, PLANNING COMMISSION, & COMMUNITY SERVICES COMMISSIONHAND OUT BY CITY CONSULTANT HERMAN DESIGN & ASSOCIATESSTUDY SESSION ITEM NO. 1 - DISCUSS SILVERROCK EVENT SITE
POWER POINTS
SPECIAL MEETING
CITY COUNCIL,
PLANNING COMMISSION,
COMMUNITY SERVICES
COMMISSION
MAY 21, 2018
5/22/2018
1
DISCUSS SILVERROCK EVENT SITE
MAY 21, 2018
PRESENTED BY:
5/22/2018
2
•Residents
•Families
•Students
•Festivals
•Artists
•Visitors
•People Watchers
WHO WILL THIS SERVE
EXISTING SITE
5/22/2018
3
CASE STUDY – CIVIC CENTER PARK
•310,000 SF - Includes: Lawn,
Planter Space and Walkways
•24,500 SF - Water Feature
•3,100 LF - Walkways
CONCEPTUAL PLAN
5/22/2018
4
SENSE OF SCALE
$3,400,000
INITIAL PROJECT BUDGET
5/22/2018
5
PHASE I
•Art Nodes
•Event Lawn with Concrete Platform
•Parking/Entry Drive – Class II Base
•Vehicular Drop Off Area – Asphalt
•Walkways
•Trees
•Desert Landscape
•Sleeving and Pull Boxes for Future Needs
AMENITIES
5/22/2018
6
AMENITIES
QUESTIONS / COMMENTS?
PRESENTED BY:
5/22/2018
7
•SITE PREPARATION - GRADING $ 488,350
•SITE CONSTRUCTION AND AMENITIES $ 867,850
•SITE ELECTRICAL $ 119,000
•LANDSCAPE AND IRRIGATION $ 749,823
•GENERAL CONDITIONS – ESTIMATED AT 15% $ 333,753
•Mobilization, Bonds, Insurance, General Contractor Fee
Temporary Fencing, Cleanup, Recycling, Overhead
•SOFT COSTS $ 797,699
•Design 9.50%
•Inspection and Testing 9.75%
•Contingency 10.00%
TOTAL PHASE I $ 3,356,475
PHASE I BUDGET
PHASE I – ENHANCED PLAN
5/22/2018
8
•SITE PREPARATION – MASS GRADING DONE WITH PARK $ 488,350
•SITE CONSTRUCTION AND AMENITIES $ 1,797,600
•Lighting, Restroom, Water Feature, Paver Entry Drive & Drop Off
•Fencing at Basin
•Additional Trees and Planting
•SITE ELECTRICAL $ 256,000
•LANDSCAPE AND IRRIGATION $ 976,450
•GENERAL CONDITIONS – ESTIMATED AT 15% $ 527,760
•Mobilization, Bonds, Insurance, General Contractor Fee
Temporary Fencing, Cleanup, Recycling, Overhead
•SOFT COSTS $ 1,261,390
•Design 9.50%
•Inspection and Testing 9.75%
•Contingency 10.00%
TOTAL PHASE I - ENHANCED PLAN $ 5,307,550
PHASE I BUDGET – ENHANCED PLAN
MASTER PLAN
5/22/2018
9
•Amphitheater with Tensile Structure and
Terraced Seating
•Paved Parking
•Additional Walkways
•Restroom and Storage at Amphitheater
•Additional Lighting
•Additional Tables/Benches/Art Nodes
FUTURE AMENITIES
PHASE I ENHANCED - PERSPECTIVE RENDERING
5/22/2018
10
PHASE I ENHANCED - PERSPECTIVE RENDERING
PRESENTED BY:
CLOSING COMMENTS?
5/22/2018
11
SILVERROCK PROJECT UPDATE
MAY 21, 2018
5/22/2018
12